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2012.03.20 CC Agenda Packet                 AGENDA EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5th Ave. North, Edmonds TUESDAY, MARCH 20, 2012                 6:00 p.m. - Call to Order   1. (30 Minutes)Convene in executive session regarding a real estate matter per RCW 42.30.110(1)(b), and potential litigation per RCW 42.30.110(1)(i).   2. (30 Minutes)Meet with four candidates for appointment to the following Board/Commissions: Architectural Design Board (1), Arts Commission (1), and Sister City Commission (2).   7:00 p.m. - Reconvene / Flag Salute   3. (5 Minutes)Approval of Agenda   4. (5 Minutes)Approval of Consent Agenda Items   A.Roll Call   B. AM-4655 Approval of City Council Meeting Minutes of March 13, 2012.   C. AM-4651 Approval of claim checks #130945 through #131106 dated March 15, 2012 for $720,444.13.   D. AM-4636 Approval of list of businesses applying for renewal of their liquor licenses with the Washington State Liquor Control Board, February 2012.   E. AM-4647 Approval of 2012 Taxicab Operator's License for North End Taxi.   F. AM-4437 Authorization to approve an easement for storm pipe and a catch basin at 220 7th Ave N.   G. AM-4648 Authorization to purchase light poles and electrical components for the SR 99 International District Enhancements Project through US Communities Interlocal Cooperative Purchasing Agreement. Packet Page 1 of 317   H. AM-4639 Authorization for Mayor to sign a Professional Services Agreement with Herrera Consultants to provide consulting services for the Perrinville Creek Culvert Replacement at Talbot Road.   I. AM-4641 Authorization for Mayor to approve a Release of Easement at 633 2nd Avenue North.   J. AM-4643 Authorization to approve Utility Easement for the Sewer Lift Station Rehabilitation Project.   K. AM-4644 Traffic Impact Fee Annual Report   L. AM-4653 Referral to Planning Board of proposed code amendment to provide expanded notice requirements for street vacations.   M. AM-4638 Park Impact Fee Study process.   N. AM-4661 Fiber Optic Service Agreement for Internet Service.   O. AM-4662 Lease Agreement for Access to Fiber from 110 James St.   5. (5 Minutes) AM-4637 Confirmation of appointments to Architectural Design Board (1), Arts Commission (1), and Sister City Commission (2).   6. (20 Minutes) AM-4624 Annual Report - Snohomish County Tourism Bureau.   7. (15 Minutes) AM-4652 2011 Annual Report - Municipal Court   8.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings.   9. (5 Minutes) AM-4650 Flower Basket Donation Program   10. (30 Minutes) AM-4658 Discussion regarding taking minutes/notes during executive sessions   11. (15 Minutes) AM-4659 Continued discussion of proposed Ordinance amending Edmonds City Code Section 10.75.030(A)(2), Extension of Economic Development Commission Sunset Date, and other items related to the Economic Development Commission.   12. (25 Minutes) AM-4614 City of Edmonds Municipal Energy Plan   13. (15 Minutes) AM-4645 Proposed ordinance amending the provisions of ECDC 18.00.050 for apprenticeship participation on City construction contracts.   14. (15 Minutes) AM-4660 2012 Salary Range Table   15. (15 Minutes)Report on City Council Committee Meetings of March 13, 2012. Packet Page 2 of 317 15. (15 Minutes) AM-4657 Report on City Council Committee Meetings of March 13, 2012.   16. (5 Minutes)Mayor's Comments   17. (15 Minutes)Council Comments   ADJOURN   Packet Page 3 of 317 AM-4655   Item #: 4. B. City Council Meeting Date: 03/20/2012 Time:  Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action  Information Subject Title Approval of City Council Meeting Minutes of March 13, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 03-13-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 03/15/2012 03:58 PM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Sandy Chase Started On: 03/15/2012 12:31 PM Final Approval Date: 03/15/2012  Packet Page 4 of 317 Edmonds City Council Draft Minutes March 13, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES March 13, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember STAFF PRESENT Shawn Hunstock, Finance Director Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCILMEMBER FRALEY-MONILLAS, MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 6, 2012. C. APPROVAL OF CLAIM CHECKS #130822 THROUGH #130944 DATED MARCH 8, 2012 FOR $653,069.33. (REPLACEMENT CHECKS #130832, #130885 & #130887.) APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #51218 THROUGH #51244 FOR THE PERIOD FEBRUARY 16, 2012 THROUGH FEBRUARY 29, 2012 FOR $641,680.40. 3. ANNUAL REPORT – SNOHOMISH COUNTY FIRE DISTRICT 1 (FD1) FD1 Commissioners present: David Chan (Chair), Millie Judge, Bob Meador, and Richard Schrock. FD1 staff members present: Ed Widdis, Fire Chief; Mark Correria, Assistant Fire Chief Operations, and Kathleen Junglov, Finance Director. Ed Widdis, Chief, FD1, advised Councilmembers were provided copies of the Annual Report and the PowerPoint presentation. Mark Correria, Assistant Fire Chief Operations, FD1, provided several pictures including the former Edmonds ladder truck, Ladder 10 at the Picnic Point explosion, and Engine 17 at the training tower. He explained the Edmonds ladder truck was purchased by FD1 when the City of Edmonds Fire Department Packet Page 5 of 317 Edmonds City Council Draft Minutes March 13, 2012 Page 2 joined FD1. Due to mechanical issues, FD1 had the ladder truck appraised and sold it to a fire department in Alaska. That created an opportunity for FD1 to take Mukilteo’s ladder truck in exchange for service. That ladder truck now operates out of Station 10 located at 156th and Highway 99. In exchange, FD1 provides ladder and battalion chief services to Mukilteo. Assistant Chief Correria explained at the Picnic Point explosion, 300 gallons of liquid propane spilled and ignited, causing burns to five people. Ladder 10 was first on scene, the Edmonds Medic 17 also responded, Ladder 20 (located in Esperance) provided support on the second alarm and the battalion chief located in Station 16 responded to SnoCom to assist with other incidents occurring at the same time. Assistant Chief Correria explained fire prevention provides a coordinated effort of public education, inspection and investigation services and programs. FD1 recently adopted an Emergency Management Plan and will exercise components of that plan when Edmonds opens its EOC. He highlighted public education events in Edmonds including CPR Saturday at the Edmonds Senior Center, AED placement and training at Edmonds Center for the Arts, and Smoke Alarm Saturday in Edmonds neighborhoods. FD1 participated in public events including the Waterfront Festival, the 4th of July parade and waterball, and Taste of Edmonds. Assistant Chief Correria reported the Fire Marshal’s Office, located on the 3rd floor of City Hall conducted 1,982 inspections in 2011. The Fire Marshal’s Office also conducted a total of 365 permit reviews, 63.5 hours of plans review. With regard to emergency response, Assistant Chief Correria reported there were 4,947 calls in Edmonds in 2011. Responses were slightly higher when Edmonds was a standalone fire department because the number included automatic aid to neighboring cities. The majority or ¾ of the calls are EMS, the remainder are fire-related or other, all hazard responses. He provided a historical perspective of responses by fire station: Fire Station 2010 2011 Station 16 North Edmonds 1,345 1,311 Station 17 Edmonds Bowl 1,648 2,153 Station 20 Esperance 1,954 1,710 He noted some stations have more calls, others have fewer; the CAD dispatching system was reprogrammed on GIS or actual drive times. This was done in preparation for the New World system which will utilize an automatic vehicle locator (AVL) system where the computer locates the vehicle and the location of the call and computes which unit is the closer and sends the closest unit. Assistant Chief Correria described annual compliance reporting: • Adopted by Edmonds City Council in November 2006 • SHB 1756 and codified as RCW 35.103 • Annual Compliance Reporting sections: 1. Existence of Fire Department 2. Organizational Policy Statements 3. Response Time Standard Comparison 4. Predicable Consequences Explanation • Annual Reporting Requirement Assistant Chief Correria provided a chart of the cardiac arrest survival standard and the 8 minute response time standard. He pointed out the time between detection of an event and report of the incident is not under FD1’s control; the time between dispatch, turnout, respond to scene and setup are in FD1’s control. Packet Page 6 of 317 Edmonds City Council Draft Minutes March 13, 2012 Page 3 Thus the focus in the past couple years has been on how fast calls come from dispatch, turnout and set-up. The chart illustrates the longer it takes personnel to arrive and set-up, the worse the outcome. He displayed a similar chart regarding time-temperature standard: flashover; explaining the sooner personnel arrive the better the chance of avoiding flashover. Assistant Chief Correria explained Section 1, existence of fire department, is identified in Chapter 2.12 of the Edmonds Municipal Code. Section 2, Organizational Policy Statements addresses: • Fire Department existence • Fire Department services • Organizational chart • Fire Department Employees • Functions employees provide Assistant Chief Correria provided the Response Time Standard Comparison, Section 3, Standards of Coverage (SOC): 1. Turnout Time: • Established: 2:45 • Actual: 2:38 2A. Fire Incident Drive Time • Established: 6:30 • Actual: 6:24 2B. Residential Fire Drive Time: • Established: 7:45 • Actual: 7:43 2C. Commercial Fire Drive Time: • Established: 9:00 • Actual: 13:00* * two incidents, 8:00 and 13:00 To further describe the 13:00 minute response, Assistant Chief Correria provided a map identifying the location of Station 10 (156th and Highway 99) and location of the call in south Edmonds near the Woodway border. Section 3: SOC EMS 3. BLS Drive Time • Established: 5:15 • Actual: 5:15 4. ALS Drive Time • Established: 6:45 • Actual: 6:48 Assistant Chief Correria explained currently the Edmonds medic unit covers the entire City; FD1 is discussing with Lynnwood the possibility of Medic 15 (located at Lynnwood Station 15) providing assistance with calls to the north. Another option may be to reposition the Edmonds medic unit during the busiest times of the day. The busiest grid is near Swedish-Edmonds Hospital due to the two retirement centers and Edmonds Family Practice; locating the medic unit closer to the hospital would improve overall response times. Section 3: SOC Special Operations – Hazmat 5A1. Hazmat Ops Drive Time • Established: 6:30 Packet Page 7 of 317 Edmonds City Council Draft Minutes March 13, 2012 Page 4 • Actual: 3:03 5A2. Hazmat Tech Drive Time • Established: 12:00 • Actual: No reportable incidents Section 3: SOC Special Operations – Tech Rescue 5B1. Tech Rescue Ops Drive Time • Established: 6:30 • Actual: 3:55 5B2. Tech Rescue Tech Drive Time • Established: 12:00 • Actual: No reportable incidents Section 3: SOC Marine Response 6. Marine Unit Response • Established: 6:30 • Actual: 3:55 With regard to Section 4 of the Annual Compliance Reporting, Predicable Consequences Explanation, Assistant Fire Chief Correria explained because the established and actual ALS Drive Time is so close it is difficult to predict the consequences if arrival was 3 seconds sooner. Assistant Chief Correria described significant incidents in 2011: • Residential Fire – August 31, 2011 o Response Time: 4:58 o Single alarm (15 firefighters on fire ground) o No civilian injuries o Property damage: $150,000 o Displayed 4 people • Garage Fire – December 18, 2011 o Single alarm o No civilian injuries o Property loss: $45,000 o No one displayed • Apartment Fire – December 29, 2011 o Two alarm commercial fire response (30 firefighters on fire ground) o No civilian or firefighter injuries o Property loss: $80,00 o Displayed 7 people • Marina Fire – December 31, 2011 o Two alarm commercial fire response o Damage two 50-foot yachts o No civilian injuries o Property loss: $600,000 o Marine 16 brought two people who were in a boat on the other end of the dock to shore o Marine 16 patrolled the water side of the event Another significant event was delivery of the World Trade Center steel which was placed in Station 17. He provided photographs from the event, explaining a motorcade brought the steel from FD1 headquarters to Station 17 and a ceremony followed. Commissioners are working on a location for the steel and will present a recommendation to the full Board in the near future. Packet Page 8 of 317 Edmonds City Council Draft Minutes March 13, 2012 Page 5 Councilmember Fraley-Monillas asked how 2010 response times as a whole compared to 2011. Assistant Chief Correria answered although a lot of things changed when the City’s Fire Department moved to FD1, many things did not change including fire station locations, firefighters who work in the stations, apparatus in the fire stations and the deployment model. Call volume is about the same and response times are approximately the same. During last year’s presentation, there were three areas where standards were not met; this year there were two. Councilmember Petso recalled last year appendix B in the written report provided a detailed breakdown of the EMS transport fee and collections. She asked for a similar report for 2011. Assistant Chief Correria agreed that could be provided. Councilmember Buckshnis relayed she has heard FD1 has had layoffs. She asked whether layoffs affected level of service in Edmonds. Assistant Chief Correria answered the Board and the Fire Chief have been very conscientious to ensure the cuts only affect the unincorporated area. One of the cuts was public education; public educators were reduced from two to one. The remaining public educator’s focus is on city contracts. He referred to a “dashboard” report provided to the Board that illustrates levels of service. The dashboard provides comparisons from the previous year by city contract to ensure the levels remain the same. Councilmember Buckshnis asked if the dashboard information was available to the City Council. Assistant Chief Correria answered it was. Councilmember Buckshnis asked whether an independent performance audit was done to ensure service levels were maintained. Assistant Chief Correria answered there is not an independent performance audit; FD1 does that internally as part of the dashboard that is presented to the Board periodically. Councilmembers and Fire Commissioners introduced themselves. 5. MAYOR’S COMMENTS Mayor Earling reminded the public about the upcoming strategic plan charrettes: • Wednesday, March 14, 2012 6:30 – 8:30 p.m. Conference Center at 4th & Bell • Monday, March 19, 2012 6:30 – 8:30 p.m. Library Plaza Room Mayor Earling reported that over 100 people have signed up to attend and there is room for more. 6. CITY COUNCIL COMMENTS Council President Peterson reported the Regional Fire Authority meetings are ongoing and open to the public. Councilmember Yamamoto thanked FD1 for the information they provided, finding it very useful as a new Councilmember. 4. AUDIENCE COMMENTS Ron Wambolt, Edmonds, enjoyed the FD1 presentation and commented the contract with FD1 was turning out better than was envisioned. With regard to the Economic Development Commission (EDC), he felt the proposal not to allow elected officials to serve on the Commission was a mistake. The catalyst for that suggestion appears to be that two Port of Edmonds Commissioners serve on the Commission. He clarified the appointment of those two Commissioners has nothing to do with their being Port Commissioners. They were appointed, he appointed one of them, because they are Edmonds citizens. Not allowing elected officials to serve will result in a loss of their expertise. For example, one of the Port’s Packet Page 9 of 317 Edmonds City Council Draft Minutes March 13, 2012 Page 6 main goals is economic development. He encouraged the Council to reconsider the proposal not to allow elected officials to serve on the EDC. Al Rutledge, Edmonds, provided information regarding the City’s Student Representative Alex Springer. He is a senior at Edmonds-Woodway High School, has spent 150 hours in community service activities, modifies bicycles to ride in water, rides a bike to school daily, has opinions on traffic at 196th & 88th, and is a member of the Northshore Bike Team. He plans to study medical engineering and attend either Massachusetts Institute of Technology, John Hopkins, or UW next year. Next, Mr. Rutledge asked for information regarding the Haines Wharf Park project. 7. ADJOURN TO CITY COUNCIL COMMITTEE MEETINGS With no further business, the Council meeting was adjourned to City Council Committee meetings at 6:35 p.m. Packet Page 10 of 317 AM-4651   Item #: 4. C. City Council Meeting Date: 03/20/2012 Time:  Submitted For:Shawn Hunstock Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type:Action  Information Subject Title Approval of claim checks #130945 through #131106 dated March 15, 2012 for $720,444.13. Recommendation from Mayor and Staff Approval of claim checks. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2012 Revenue: Expenditure:720,444.13 Fiscal Impact: Claims $720,444.13 Attachments Claim Checks 3-15-12 Project Numbers 3-15-12 Form Review Inbox Reviewed By Date Finance Shawn Hunstock 03/15/2012 07:38 AM City Clerk Sandy Chase 03/15/2012 08:25 AM Mayor Dave Earling 03/15/2012 08:49 AM Final Approval Sandy Chase 03/15/2012 11:05 AM Form Started By: Nori Jacobson Started On: 03/15/2012 07:23 AM Final Approval Date: 03/15/2012  Packet Page 11 of 317 03/15/2012 Voucher List City of Edmonds 1 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130945 3/15/2012 073947 A WORKSAFE SERVICE INC 158048 Periodic testing agreement - Harris Periodic testing agreement - Harris 411.000.652.542.900.410.00 52.00 Total :52.00 130946 3/15/2012 065568 ALLWATER INC 030812034 COEWASTE DRINKING WATER 411.000.656.538.800.310.11 17.90 9.5% Sales Tax 411.000.656.538.800.310.11 0.67 Total :18.57 130947 3/15/2012 065378 APPLIED INDUSTRIAL TECH 40370832 Unit 424 - Ball Bearings Unit 424 - Ball Bearings 511.000.657.548.680.310.00 8.41 9.5% Sales Tax 511.000.657.548.680.310.00 0.77 Total :9.18 130948 3/15/2012 069751 ARAMARK 655-6054801 21580001 UNIFORM SERVICE 411.000.656.538.800.240.00 69.50 9.5% Sales Tax 411.000.656.538.800.240.00 6.60 Total :76.10 130949 3/15/2012 069751 ARAMARK 655-6066898 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 28.81 9.5% Sales Tax 001.000.640.576.800.240.00 2.74 Total :31.55 130950 3/15/2012 064343 AT&T 425-776-5316 PARKS FAX MODEM PARKS FAX MODEM 1Page: Packet Page 12 of 317 03/15/2012 Voucher List City of Edmonds 2 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130950 3/15/2012 (Continued)064343 AT&T 001.000.640.576.800.420.00 45.89 Total :45.89 130951 3/15/2012 070305 AUTOMATIC FUNDS TRANSFER 63633 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #400 printing 411.000.652.542.900.490.00 124.25 UB Outsourcing area #400 printing 411.000.654.534.800.490.00 124.25 UB Outsourcing area #400 printing 411.000.655.535.800.490.00 128.02 UB Outsourcing area #400 postage 411.000.654.534.800.420.00 418.55 UB Outsourcing area #400 postage 411.000.655.535.800.420.00 418.55 9.5% Sales Tax 411.000.652.542.900.490.00 11.80 9.5% Sales Tax 411.000.654.534.800.490.00 11.80 9.5% Sales Tax 411.000.655.535.800.490.00 12.16 OUT SOURCING OF UTILITY BILLS63687 UB Outsourcing area #200 printing 411.000.652.542.900.490.00 89.58 UB Outsourcing area #200 printing 411.000.654.534.800.490.00 89.58 UB Outsourcing area #200 printing 411.000.655.535.800.490.00 92.28 UB Outsourcing area #200 postage 411.000.654.534.800.420.00 301.10 UB Outsourcing area #200 postage 411.000.655.535.800.420.00 301.10 9.5% Sales Tax 411.000.652.542.900.490.00 8.51 9.5% Sales Tax 2Page: Packet Page 13 of 317 03/15/2012 Voucher List City of Edmonds 3 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130951 3/15/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER 411.000.654.534.800.490.00 8.51 9.5% Sales Tax 411.000.655.535.800.490.00 8.77 OUT SOURCING OF UTILITY BILLS63708 UB Outsourcing area #700 printing 411.000.652.542.900.490.00 23.05 UB Outsourcing area #700 printing 411.000.654.534.800.490.00 23.05 UB Outsourcing area #700 printing 411.000.655.535.800.490.00 23.74 UB Outsourcing area #700 postage 411.000.654.534.800.420.00 99.45 UB Outsourcing area #700 postage 411.000.655.535.800.420.00 99.45 9.5% Sales Tax 411.000.652.542.900.490.00 2.19 9.5% Sales Tax 411.000.654.534.800.490.00 2.19 9.5% Sales Tax 411.000.655.535.800.490.00 2.25 OUT SOURCING OF UTILITY BILLS63888 UB Outsourcing area #500 printing 411.000.652.542.900.490.00 37.02 UB Outsourcing area #500 printing 411.000.654.534.800.490.00 37.02 UB Outsourcing area #500 printing 411.000.655.535.800.490.00 38.14 UB Outsourcing area #500 postage 411.000.654.534.800.420.00 124.44 UB Outsourcing area #500 postage 411.000.655.535.800.420.00 124.43 9.5% Sales Tax 411.000.652.542.900.490.00 3.52 9.5% Sales Tax 3Page: Packet Page 14 of 317 03/15/2012 Voucher List City of Edmonds 4 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130951 3/15/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER 411.000.654.534.800.490.00 3.52 9.5% Sales Tax 411.000.655.535.800.490.00 3.62 Total :2,795.89 130952 3/15/2012 001835 AWARDS SERVICE INC 77874 RANGER NAME BADGES NAME BADGES FOR NEW RANGER 001.000.640.574.350.310.00 26.25 9.5% Sales Tax 001.000.640.574.350.310.00 2.50 Total :28.75 130953 3/15/2012 069076 BACKGROUND INVESTIGATIONS INC COE0212 Background check services Background check services 001.000.220.516.100.410.00 60.00 Total :60.00 130954 3/15/2012 068362 BAINBRIDGE ASSOCIATES INC BAI 12-0227-001 ANALYZER ANALYZER 411.000.656.538.800.310.21 2,316.00 Freight 411.000.656.538.800.310.21 35.00 9.5% Sales Tax 411.000.656.538.800.310.21 223.35 Total :2,574.35 130955 3/15/2012 012005 BALL AND GILLESPIE POLYGRAPH 2011-195 INV 2011-195 EDMONDS PD PRE-EMPLOY SCREEN 03/12/12 001.000.410.521.100.410.00 150.00 Total :150.00 130956 3/15/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 919455 INV#919455 - EDMONDS PD -COLLINS L/S UNIFORM SHIRT 001.000.410.521.710.240.00 89.87 CLOTH NAMETAG "A.J. COLLINS" 4Page: Packet Page 15 of 317 03/15/2012 Voucher List City of Edmonds 5 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130956 3/15/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.710.240.00 4.95 ADD TAILS TO SHIRT 001.000.410.521.710.240.00 8.00 9.5% Sales Tax 001.000.410.521.710.240.00 9.77 INV#919456 - EDMONDS PD -COLLINS919456 UNIFORM PANTS 001.000.410.521.710.240.00 325.50 9.5% Sales Tax 001.000.410.521.710.240.00 30.92 INV#923680 - EDMONDS PD -TRYKAR923680 UNIFORM PANTS 001.000.410.521.220.240.00 217.00 ALTER WAIST ON PANTS 001.000.410.521.220.240.00 35.00 S/S UNIFORM SHIRT 001.000.410.521.220.240.00 65.66 CLOTH NAME TAG "S.F.TRYKAR" 001.000.410.521.220.240.00 4.95 9.5% Sales Tax 001.000.410.521.220.240.00 30.65 INV#923680-01 - EDMONDS PD -TRYKAR923680-01 L/S UNIFORM SHIRT 001.000.410.521.220.240.00 89.87 CLOTH NAMETAG "S.F.TRYKAR" 001.000.410.521.220.240.00 4.95 SHORTEN SLEEVES 001.000.410.521.220.240.00 10.00 TAPER SLEEVES 001.000.410.521.220.240.00 10.00 9.5% Sales Tax 001.000.410.521.220.240.00 10.91 Total :948.00 130957 3/15/2012 069295 BROWN, CANDY BROWN14913 BACKYARD BIRDS 5Page: Packet Page 16 of 317 03/15/2012 Voucher List City of Edmonds 6 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130957 3/15/2012 (Continued)069295 BROWN, CANDY BACKYARD BIRDS #14913 001.000.640.574.200.410.00 70.40 Total :70.40 130958 3/15/2012 068484 CEMEX LLC 9423092947 Storm Dump Fees Storm Dump Fees 411.000.652.542.320.490.00 526.57 Storm Dump Fees9423113864 Storm Dump Fees 411.000.652.542.320.490.00 135.46 Storm Dump Fees9423127527 Storm Dump Fees 411.000.652.542.320.490.00 639.99 Roadway - Asphalt9423181731 Roadway - Asphalt 111.000.653.542.310.310.00 310.48 9.5% Sales Tax 111.000.653.542.310.310.00 29.50 Roadway - Asphalt9423181733 Roadway - Asphalt 111.000.653.542.310.310.00 325.72 9.5% Sales Tax 111.000.653.542.310.310.00 30.95 Water/Sewer - Asphalt9423200206 Water/Sewer - Asphalt 411.000.654.534.800.310.00 310.48 Water/Sewer - Asphalt 411.000.655.535.800.310.00 310.48 9.5% Sales Tax 411.000.654.534.800.310.00 29.50 9.5% Sales Tax 411.000.655.535.800.310.00 29.49 Total :2,678.62 130959 3/15/2012 068484 CEMEX LLC 9423181735 MILLTOWN CEMENT POUR 6Page: Packet Page 17 of 317 03/15/2012 Voucher List City of Edmonds 7 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130959 3/15/2012 (Continued)068484 CEMEX LLC MILLTOWN CEMENT POUR 132.000.640.594.760.310.00 552.00 9.5% Sales Tax 132.000.640.594.760.310.00 52.44 Total :604.44 130960 3/15/2012 003510 CENTRAL WELDING SUPPLY RN02121044 2954000 CYLINDER RENTAL 411.000.656.538.800.480.21 55.00 9.5% Sales Tax 411.000.656.538.800.480.21 5.23 Total :60.23 130961 3/15/2012 003510 CENTRAL WELDING SUPPLY LY 178826 MEG WELDER MEG WELDER 001.000.640.576.800.310.00 1,238.97 9.5% Sales Tax 001.000.640.576.800.310.00 117.70 WELDING SUPPLIESLY 178827 HIGH PRESSURE CYLINDER,STEEL WIRE 001.000.640.576.800.310.00 282.41 9.5% Sales Tax 001.000.640.576.800.310.00 26.84 Total :1,665.92 130962 3/15/2012 069947 CITRIX ONLINE LLC 1200387655 GOTOMYPC CORPORATE SERVICE GoToMyPC Corporate Service - Qty 22 001.000.310.518.870.490.00 4,002.24 9.5% Sales Tax 001.000.310.518.870.490.00 380.22 GOTOMYPC CORPORATE SERVICE1200430532 GoToMyPC Corporate Service - Qty 22 001.000.310.518.870.490.00 2,503.45 9.5% Sales Tax 001.000.310.518.870.490.00 237.83 7Page: Packet Page 18 of 317 03/15/2012 Voucher List City of Edmonds 8 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130962 3/15/2012 (Continued)069947 CITRIX ONLINE LLC GOTOMYPC CORPORATE SERVICE1200430532 GoToMyPC Corporate Service - Qty 22 001.000.310.518.870.490.00 -3,450.21 9.5% Sales Tax 001.000.310.518.870.490.00 -327.78 Total :3,345.75 130963 3/15/2012 019215 CITY OF LYNNWOOD 9248 INV#9248 CUST#1430 -EDMONDS PD VERIZON PHONE NARCS 2/2012 104.000.410.521.210.420.00 102.94 Total :102.94 130964 3/15/2012 073573 CLARK SECURITY PRODUCTS INC SE79730701 Fac Maint - Padlock Pin Tumblers Fac Maint - Padlock Pin Tumblers 001.000.651.519.920.310.00 103.38 Freight 001.000.651.519.920.310.00 9.40 9.5% Sales Tax 001.000.651.519.920.310.00 10.71 Total :123.49 130965 3/15/2012 004095 COASTWIDE LABS W2405477 Fac Maint - Cleaners, Bleach, Filters, Fac Maint - Cleaners, Bleach, Filters, 001.000.651.519.920.310.00 491.73 9.5% Sales Tax 001.000.651.519.920.310.00 46.71 Total :538.44 130966 3/15/2012 072848 COPIERS NW INV660942 INV#INV660942 ACCT#HMH636 -EDMONDS PD COPIER RENTAL 02/05 TO 03/04/12 001.000.410.521.100.450.00 226.77 9.5% Sales Tax 001.000.410.521.100.450.00 21.54 INV#INV660943 ACCT#HMH636 -EDMONDS PDINV660943 BLACK COPIES 8Page: Packet Page 19 of 317 03/15/2012 Voucher List City of Edmonds 9 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130966 3/15/2012 (Continued)072848 COPIERS NW 001.000.410.521.100.450.00 71.49 COLOR COPIES 001.000.410.521.100.450.00 138.04 9.5% Sales Tax 001.000.410.521.100.450.00 19.91 Total :477.75 130967 3/15/2012 005965 CUES INC 361555 Sewer TV Truck -Service Contract and Sewer TV Truck -Service Contract and 411.000.655.535.800.410.00 1,800.00 Total :1,800.00 130968 3/15/2012 072278 CUETER, THAYER CUETER14899 TURTLE TIME TURTLE TIME #14899 001.000.640.574.200.410.00 61.60 Total :61.60 130969 3/15/2012 072189 DATASITE 72895 SHREDDING SERVICES/CABINETS Doc Shred Services City Clerk 001.000.250.514.300.410.00 25.00 Doc Shred Services Finance 001.000.310.514.230.410.00 25.00 Total :50.00 130970 3/15/2012 070230 DEPARTMENT OF LICENSING 2/22/12 - 3/13/12 STATE SHARE OF CONCEALED PISTOL State Share of Concealed Pistol 001.000.000.237.190.000.00 504.00 Total :504.00 130971 3/15/2012 006626 DEPT OF ECOLOGY 2012-WAR045513 2012 STORMWATER -MUNICIPAL STORMWATER 2012 STORMWATER -MUNICIPAL STORMWATER 411.000.652.542.900.510.00 11,637.01 Total :11,637.01 130972 3/15/2012 047450 DEPT OF INFORMATION SERVICES 2012020028 CUSTOMER ID# D200-0 Autocad 2012 upgrade - qty 3 9Page: Packet Page 20 of 317 03/15/2012 Voucher List City of Edmonds 10 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130972 3/15/2012 (Continued)047450 DEPT OF INFORMATION SERVICES 001.000.620.532.200.490.00 2,275.81 Autocad 2012 upgrade - qty 3 001.000.310.518.880.490.00 2,275.81 Autocad 2012 subscription 1 yr 001.000.620.532.200.490.00 608.84 Autocad 2012 subscription 1 yr 001.000.310.518.880.490.00 608.83 Acrobat 10 Professional license upgrade 001.000.620.558.600.490.00 515.10 9.5% Sales Tax 001.000.310.518.880.490.00 274.04 9.5% Sales Tax 001.000.620.558.600.490.00 48.93 9.5% Sales Tax 001.000.620.532.200.490.00 274.04 Total :6,881.40 130973 3/15/2012 047450 DEPT OF INFORMATION SERVICES 2012020363 CUSTOMER ID# D200-0 Scan Services for February 2012 001.000.310.518.880.420.00 940.00 Total :940.00 130974 3/15/2012 029900 DEPT OF RETIREMENT SYSTEMS July 2010 DRS Corr.JULY 2010 DRS CORRECTION FOR CYNDI CRUZ July 2010 DRS for Cynthia Cruz 811.000.000.231.540.000.00 203.16 Total :203.16 130975 3/15/2012 047610 DEPT OF TRANSPORTATION RE 41 JA6953 L014 E9DA.WSDOT REVIEW/APPROVE PLANS E9DA.WSDOT Review/Approve Plans 112.200.630.595.330.410.00 82.89 Total :82.89 130976 3/15/2012 064531 DINES, JEANNIE 12-3261 MINUTE TAKING 3/16 Council Minutes 001.000.250.514.300.410.00 246.00 10Page: Packet Page 21 of 317 03/15/2012 Voucher List City of Edmonds 11 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :246.00130976 3/15/2012 064531 064531 DINES, JEANNIE 130977 3/15/2012 073772 DIRECT MATTERS 51770 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 196.89 SUPPLIES51771 SUPPLIES 001.000.230.512.501.310.00 196.89 SUPPLIES51773 SUPPLIES 001.000.230.512.500.310.00 206.56 Total :600.34 130978 3/15/2012 007675 EDMONDS AUTO PARTS 44521 Sewer LS 8 - V Belt Sewer LS 8 - V Belt 411.000.655.535.800.310.00 47.40 9.5% Sales Tax 411.000.655.535.800.310.00 4.50 Total :51.90 130979 3/15/2012 007775 EDMONDS CHAMBER OF COMMERCE 14371 CHAMBER LUNCHEON --DIRECTORS Lunch for Clifton, Hunstock, &LaFave 001.000.210.513.100.490.00 52.50 Total :52.50 130980 3/15/2012 069523 EDMONDS P&R YOUTH SCHOLARSHIP KENNEMUR0308 YOUTH SCHOLARSHIP YOUTH SCHOLARSHIP:ALISON KENNEMUR 122.000.640.574.100.490.00 75.00 YOUTH SCHOLARSHIPMCDONALD0308 YOUTH SCHOLARSHIP:HAILEY MCDONALD 122.000.640.574.100.490.00 75.00 YOUTH SCHOLARSHIPVARGAS030212 YOUTH SCHOLARSHIP: DANIEL E. 122.000.640.574.100.490.00 75.00 Total :225.00 130981 3/15/2012 031060 ELECSYS INTERNATIONAL CORP 102996 RADIX MONTHLY MAINT AGREEMENT 11Page: Packet Page 22 of 317 03/15/2012 Voucher List City of Edmonds 12 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130981 3/15/2012 (Continued)031060 ELECSYS INTERNATIONAL CORP Radix Monthly Maint Agreement -April 411.000.654.534.800.480.00 152.00 Total :152.00 130982 3/15/2012 008812 ELECTRONIC BUSINESS MACHINES 073441 Fleet - Printer Copy Fees Fleet - Printer Copy Fees 511.000.657.548.680.490.00 5.09 9.5% Sales Tax 511.000.657.548.680.490.00 0.48 Total :5.57 130983 3/15/2012 008812 ELECTRONIC BUSINESS MACHINES 073976 Meter charges for Planning C1030 Meter charges for Planning C1030 001.000.620.558.800.450.00 51.69 9.5% Sales Tax 001.000.620.558.800.450.00 4.91 Meter charges for Building Dept. C1030073977 Meter charges for Building Dept. C1030 001.000.620.558.800.450.00 29.80 9.5% Sales Tax 001.000.620.558.800.450.00 2.83 Total :89.23 130984 3/15/2012 008812 ELECTRONIC BUSINESS MACHINES 073978 Copies Council Office Copier Copies Council Office Copier 001.000.110.511.100.450.00 4.35 Total :4.35 130985 3/15/2012 008812 ELECTRONIC BUSINESS MACHINES 073975 COPIER LEASE PARK MAINTENANCE COPIER LEASE 001.000.640.576.800.450.00 19.01 9.5% Sales Tax 001.000.640.576.800.450.00 1.81 Total :20.82 12Page: Packet Page 23 of 317 03/15/2012 Voucher List City of Edmonds 13 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130986 3/15/2012 070855 FLEX PLAN SERVICES INC 192039 March 2012 -Flexicommute plan fees March 2012 -Flexicommute plan fees 001.000.220.516.100.410.00 25.00 Total :25.00 130987 3/15/2012 010660 FOSTER, MARLO 21 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 1,271.50 LEOFF 1 Reimbursement 009.000.390.517.370.230.00 3,830.00 Total :5,101.50 130988 3/15/2012 011900 FRONTIER 425 771-5553 AUTO DIALER AUTO DIALER 411.000.656.538.800.420.00 96.00 03 0210 1079569413 10425 NW1-0060 AUTO DIALER 411.000.656.538.800.420.00 46.47 03 0210 1099589419 02425 NW1-0155 AUTO DIALER 411.000.656.538.800.420.00 218.12 Total :360.59 130989 3/15/2012 011900 FRONTIER 425-744-1681 SEAVIEW PARK IRRIGATION MODEM SEAVIEW PARK IRRIGATION MODEM 001.000.640.576.800.420.00 41.27 SIERRA PARK IRRIGATION MODEM425-744-1691 SIERRA PARK IRRIGATION MODEM 001.000.640.576.800.420.00 40.67 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.640.576.800.420.00 109.58 Total :191.52 130990 3/15/2012 068617 GLEISNER, BARBARA GLEISNER14865 QIGONG & TAI CHI CLASSES QIGONG #14865 13Page: Packet Page 24 of 317 03/15/2012 Voucher List City of Edmonds 14 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130990 3/15/2012 (Continued)068617 GLEISNER, BARBARA 001.000.640.575.540.410.00 200.00 QIGONG #14863 001.000.640.575.540.410.00 200.00 TAI CHI #14857 001.000.640.575.540.410.00 595.00 TAI CHI #14861 001.000.640.575.540.410.00 261.50 TAI CHI #14859 001.000.640.575.540.410.00 193.00 Total :1,449.50 130991 3/15/2012 012560 HACH COMPANY 7638517 112830 LAB SUPPLIES 411.000.656.538.800.310.31 863.95 Freight 411.000.656.538.800.310.31 47.95 9.5% Sales Tax 411.000.656.538.800.310.31 86.64 Total :998.54 130992 3/15/2012 073939 HAINLINE & ASSOCIATES INC 8438 E6DA.SERVICES THRU 1/25/12 E6DA.Services thru 1/25/12 125.000.640.594.750.410.00 4,025.00 Total :4,025.00 130993 3/15/2012 060985 HARRINGTON INDUSTRIAL PLASTICS 007D1410 Water - Yost/Seaview Peristalic Pumps Water - Yost/Seaview Peristalic Pumps 411.000.654.534.800.310.00 161.68 Freight 411.000.654.534.800.310.00 12.40 9.5% Sales Tax 411.000.654.534.800.310.00 16.54 Total :190.62 130994 3/15/2012 012900 HARRIS FORD INC 124505 Unit 454 - Glass Assembly 14Page: Packet Page 25 of 317 03/15/2012 Voucher List City of Edmonds 15 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130994 3/15/2012 (Continued)012900 HARRIS FORD INC Unit 454 - Glass Assembly 511.000.657.548.680.310.00 71.88 9.5% Sales Tax 511.000.657.548.680.310.00 6.83 Unit 379 - Socket Assembly124562 Unit 379 - Socket Assembly 511.000.657.548.680.310.00 11.90 9.5% Sales Tax 511.000.657.548.680.310.00 1.13 Unit 650 - Seat Belt Assembly124866 Unit 650 - Seat Belt Assembly 511.000.657.548.680.310.00 130.22 9.5% Sales Tax 511.000.657.548.680.310.00 12.37 Total :234.33 130995 3/15/2012 065764 HASNER, THOMAS W 25 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 1,742.64 Total :1,742.64 130996 3/15/2012 071417 HD SUPPLY WATERWORKS LTD 4144586 Storm - Drainage Fabric Storm - Drainage Fabric 411.000.652.542.400.310.00 335.29 7.7% sales tax 411.000.652.542.400.310.00 25.81 Storm - PVC Pipe, Flex CPG PVC4410268 Storm - PVC Pipe, Flex CPG PVC 411.000.652.542.400.310.00 336.00 9.5% Sales Tax 411.000.652.542.400.310.00 31.91 Total :729.01 130997 3/15/2012 072647 HERRERA ENVIRONMENTAL 30339 E1FH.SERVICES THRU 03/02/12 E1FH.Services thru 03/02/12 15Page: Packet Page 26 of 317 03/15/2012 Voucher List City of Edmonds 16 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130997 3/15/2012 (Continued)072647 HERRERA ENVIRONMENTAL 412.200.630.594.320.410.00 652.15 Total :652.15 130998 3/15/2012 067862 HOME DEPOT CREDIT SERVICES 2280829 6035322500959949 POLY SHEET/PLUMBING PARTS/SOIL SWEET 411.000.656.538.800.310.21 486.00 9.5% Sales Tax 411.000.656.538.800.310.21 46.17 603532250095994983961 PAINT SUPPLIES 411.000.656.538.800.310.21 131.84 9.5% Sales Tax 411.000.656.538.800.310.21 12.52 Total :676.53 130999 3/15/2012 072065 HOODSPORT'N DIVE 23705 INV#23705 - EDMONDS PD ZIPPER INSTALLATION/WETSUIT 001.000.410.521.220.410.00 50.00 HD NEOPRENE ZIPPER 001.000.410.521.220.350.00 120.00 8.4% Sales Tax 001.000.410.521.220.410.00 4.20 8.4% Sales Tax 001.000.410.521.220.350.00 10.08 Total :184.28 131000 3/15/2012 070896 HSBC BUSINESS SOLUTIONS 8941 Fac Maint - Towels, Supplies Fac Maint - Towels, Supplies 001.000.651.519.920.310.00 300.24 Fac Maint - Nitrile work gloves 001.000.651.519.920.310.00 283.06 PW - Office Supplies 001.000.650.519.910.310.00 50.80 Total :634.10 16Page: Packet Page 27 of 317 03/15/2012 Voucher List City of Edmonds 17 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131001 3/15/2012 060165 HWA GEOSCIENCES INC 22904 TASK ORDER 11-01:WOODWAY ELEMENTARY PRD Task Order 11-01:Woodway Elementary PRD 001.000.620.532.200.410.00 570.00 Total :570.00 131002 3/15/2012 070042 IKON 86561029 Rent on reception copier for billing Rent on reception copier for billing 001.000.620.558.800.450.00 30.66 Rent on Engineering color copier86605467 Rent on Engineering color copier 001.000.620.558.800.450.00 443.48 Rent on large copier R907EX for billing86605469 Rent on large copier R907EX for billing 001.000.620.558.800.450.00 827.00 Total :1,301.14 131003 3/15/2012 006841 IKON OFFICE SOLUTIONS 5022376986 Meter charges for large copier 907EX Meter charges for large copier 907EX 001.000.620.558.800.450.00 81.65 Meter charges for Engineering color5022376987 Meter charges for Engineering color 001.000.620.558.800.450.00 251.25 Total :332.90 131004 3/15/2012 073548 INDOFF INCORPORATED 2041524 Copy paper - 3rd floor Copy paper - 3rd floor 001.000.220.516.100.310.00 36.01 Copy paper - 3rd floor 001.000.610.519.700.310.00 36.00 Copy paper - 3rd floor 001.000.210.513.100.310.00 35.99 9.5% Sales Tax 001.000.220.516.100.310.00 3.42 9.5% Sales Tax 001.000.610.519.700.310.00 3.42 9.5% Sales Tax 17Page: Packet Page 28 of 317 03/15/2012 Voucher List City of Edmonds 18 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131004 3/15/2012 (Continued)073548 INDOFF INCORPORATED 001.000.210.513.100.310.00 3.42 Total :118.26 131005 3/15/2012 073548 INDOFF INCORPORATED 2048460 SHIPPING LABELS AND ENVELOPES Avery shipping labels 001.000.210.513.100.310.00 13.39 Quality Park redi-strip catalog 001.000.210.513.100.310.00 44.49 9.5% Sales Tax 001.000.210.513.100.310.00 5.50 Total :63.38 131006 3/15/2012 073548 INDOFF INCORPORATED 2044109 Staples for JoAnne on back order. Staples for JoAnne on back order. 001.000.620.558.800.310.00 5.57 9.5% Sales Tax 001.000.620.558.800.310.00 0.53 Total :6.10 131007 3/15/2012 069040 INTERSTATE AUTO PARTS 551868 Fleet Inventory - Wave Rotors Fleet Inventory - Wave Rotors 511.000.657.548.680.340.40 505.56 9.5% Sales Tax 511.000.657.548.680.340.40 48.03 Fleet Returns dated 02/20/12551930 Fleet Returns dated 02/20/12 511.000.657.548.680.350.00 -6.29 9.5% Sales Tax 511.000.657.548.680.350.00 -0.60 Total :546.70 131008 3/15/2012 014940 INTERSTATE BATTERY SYSTEMS 443046 Sewer - Battery for LS Radio Sewer - Battery for LS Radio 411.000.654.534.800.310.00 200.41 Core Fee 18Page: Packet Page 29 of 317 03/15/2012 Voucher List City of Edmonds 19 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131008 3/15/2012 (Continued)014940 INTERSTATE BATTERY SYSTEMS 411.000.654.534.800.310.00 22.50 9.5% Sales Tax 411.000.654.534.800.310.00 19.04 Unit 891 - Battery599317 Unit 891 - Battery 511.000.657.548.680.310.00 153.95 9.5% Sales Tax 511.000.657.548.680.310.00 14.63 Unit 93 - Battery599402 Unit 93 - Battery 511.000.657.548.680.310.00 147.15 9.5% Sales Tax 511.000.657.548.680.310.00 13.98 Fleet Exchange Credit871634 Fleet Exchange Credit 511.000.657.548.680.310.00 -5.05 9.5% Sales Tax 511.000.657.548.680.310.00 -0.48 Total :566.13 131009 3/15/2012 071254 INT'L WATER TREATMENT NA 0333 FAC - Anodeset Type 15 Supplies FAC - Anodeset Type 15 Supplies 001.000.651.519.920.310.00 368.00 Freight 001.000.651.519.920.310.00 20.00 9.5% Sales Tax 001.000.651.519.920.310.00 36.86 Total :424.86 131010 3/15/2012 073955 JOHNSON, KIRSTEN JOHNSON0229 REFUND REFUND OF DAMAGE DEPOSIT 001.000.000.239.200.000.00 500.00 Total :500.00 131011 3/15/2012 067330 KAR-VEL CONSTRUCTION INC E1JA.Pmt 5 E1JA.PMT 5 THRU 2/28/12 19Page: Packet Page 30 of 317 03/15/2012 Voucher List City of Edmonds 20 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131011 3/15/2012 (Continued)067330 KAR-VEL CONSTRUCTION INC E1JA.Pmt 5 thru 2/28/12 412.100.630.594.320.650.00 321,283.43 E1JA.Pmt 5 thru 2/28/12 412.100.000.223.400.000.00 -14,670.47 Total :306,612.96 131012 3/15/2012 067552 KING CO FINANCE & BUSINESS 140577 EDMONDS FLOW TRANSFER NOV EDMONDS FLOW TRANSFER NOV 411.000.655.535.800.472.00 32,223.70 EDMONDS FLOW TRANSFER NOV- 411.000.655.535.800.510.00 55,759.70 Total :87,983.40 131013 3/15/2012 017050 KWICK'N KLEEN CAR WASH 03052012-01 INV#03052012-01 - EDMONDS PD 34 CAR WASHES @ $5.03 FOR 02/12 001.000.410.521.220.480.00 171.02 INV#03052012-03 - EDMONDS PD03052012-03 1 CAR WASH #149354 02/12 001.000.410.521.220.480.00 5.03 Total :176.05 131014 3/15/2012 069083 LAMPHERE, KAREN LAMPHERE15045 COOKING WITH WHOLE GRAINS COOKING WITH WHOLE GRAINS # 001.000.640.574.200.410.00 75.00 Total :75.00 131015 3/15/2012 073136 LANG, ROBERT Lang, Robert City Hall Monitor for 3/8/12 Tree Board City Hall Monitor for 3/8/12 Tree Board 001.000.110.511.100.410.00 36.00 Total :36.00 131016 3/15/2012 068711 LAWN EQUIPMENT SUPPLY 6011-408 SUPPLIES RB RED 848-F30-8104 001.000.640.576.800.310.00 58.81 Freight 20Page: Packet Page 31 of 317 03/15/2012 Voucher List City of Edmonds 21 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131016 3/15/2012 (Continued)068711 LAWN EQUIPMENT SUPPLY 001.000.640.576.800.310.00 8.95 9.5% Sales Tax 001.000.640.576.800.310.00 6.44 Total :74.20 131017 3/15/2012 072059 LEE, NICOLE 770 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 123.96 Total :123.96 131018 3/15/2012 073926 LEITH, NIKKI LEITH0306 REFUND REFUND DUE TO INSUFFICIENT REGISTRATION 001.000.000.239.200.000.00 48.00 Total :48.00 131019 3/15/2012 067725 LES SCHWAB TIRE CENTER 217660 Unit 40 - Alignment Unit 40 - Alignment 511.000.657.548.680.480.00 56.25 9.5% Sales Tax 511.000.657.548.680.480.00 5.34 Unit 36 - Alignment217838 Unit 36 - Alignment 511.000.657.548.680.480.00 56.25 9.5% Sales Tax 511.000.657.548.680.480.00 5.34 Unit 55 - Flat Repair222036 Unit 55 - Flat Repair 511.000.657.548.680.480.00 30.25 9.5% Sales Tax 511.000.657.548.680.480.00 2.87 Fleet - Tire Disposal37400003973 Fleet - Tire Disposal 001.000.640.576.800.470.00 116.00 Total :272.30 21Page: Packet Page 32 of 317 03/15/2012 Voucher List City of Edmonds 22 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131020 3/15/2012 073603 LIGHTHOUSE LAW GROUP PLLC 20054 expenses 01-12 EXPENSES 01-12 reimbursement for expenses -ABC 001.000.360.515.100.410.00 129.94 03-12 LEGALS FEESMar-12 03-12 Legal fees 001.000.360.515.100.410.00 32,000.00 Total :32,129.94 131021 3/15/2012 018950 LYNNWOOD AUTO PARTS INC 651129 Fleet Shop - Squeegees Fleet Shop - Squeegees 511.000.657.548.680.311.00 11.38 9.5% Sales Tax 511.000.657.548.680.311.00 1.08 Unit 138 - Oil Filter651151 Unit 138 - Oil Filter 511.000.657.548.680.310.00 6.56 9.5% Sales Tax 511.000.657.548.680.310.00 0.62 Unit 138 - Oil Filter651174 Unit 138 - Oil Filter 511.000.657.548.680.310.00 4.80 9.5% Sales Tax 511.000.657.548.680.310.00 0.46 Unit 27 - Oil Filter651319 Unit 27 - Oil Filter 511.000.657.548.680.310.00 3.18 9.5% Sales Tax 511.000.657.548.680.310.00 0.30 Unit 27 - Oil651360 Unit 27 - Oil 511.000.657.548.680.310.00 41.88 9.5% Sales Tax 511.000.657.548.680.310.00 3.98 Unit M16 - Supplies651433 Unit M16 - Supplies 511.000.657.548.680.310.00 6.88 22Page: Packet Page 33 of 317 03/15/2012 Voucher List City of Edmonds 23 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131021 3/15/2012 (Continued)018950 LYNNWOOD AUTO PARTS INC 9.5% Sales Tax 511.000.657.548.680.310.00 0.65 Unit 35 - Air Filter, Head Light651584 9.5% Sales Tax 511.000.657.548.680.310.00 1.46 Unit 35 - Air Filter, Head Light 511.000.657.548.680.310.00 15.40 Fleet Shop Supplies651949 Fleet Shop Supplies 511.000.657.548.680.311.00 27.38 9.5% Sales Tax 511.000.657.548.680.311.00 2.60 Unit 61 - Oil Filter, Fuel Filter652382 Unit 61 - Oil Filter, Fuel Filter 511.000.657.548.680.310.00 7.87 9.5% Sales Tax 511.000.657.548.680.310.00 0.75 Unit 61 - Spark Plugs652405 Unit 61 - Spark Plugs 511.000.657.548.680.310.00 5.73 9.5% Sales Tax 511.000.657.548.680.310.00 0.54 Fleet - Supplies652545 Fleet - Supplies 511.000.657.548.680.310.00 3.13 9.5% Sales Tax 511.000.657.548.680.310.00 0.30 Unit 775 - Supplies652546 Unit 775 - Supplies 511.000.657.548.680.310.00 4.88 9.5% Sales Tax 511.000.657.548.680.310.00 0.46 Fleet Supplies652740 Fleet Supplies 23Page: Packet Page 34 of 317 03/15/2012 Voucher List City of Edmonds 24 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131021 3/15/2012 (Continued)018950 LYNNWOOD AUTO PARTS INC 511.000.657.548.680.311.00 1.83 9.5% Sales Tax 511.000.657.548.680.311.00 0.17 Fleet- Battery terminals652741 Fleet- Battery terminals 511.000.657.548.680.311.00 16.47 9.5% Sales Tax 511.000.657.548.680.311.00 1.56 Unit 379 - Seat Cover652834 Unit 379 - Seat Cover 511.000.657.548.680.310.00 18.88 9.5% Sales Tax 511.000.657.548.680.310.00 1.79 Total :192.97 131022 3/15/2012 069362 MARSHALL, CITA 881 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.501.410.01 88.32 INTERPRETER FEE889 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 Total :176.64 131023 3/15/2012 019920 MCCANN, MARIAN 26 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 7,053.75 Total :7,053.75 131024 3/15/2012 020039 MCMASTER-CARR SUPPLY CO 19192109 123106800 UTILITY KNIFE/RUBBER SEAL 411.000.656.538.800.310.21 166.51 Freight 411.000.656.538.800.310.21 9.16 12310680019595609 HOSE COUPLING/STAINLESS SNAP TITE 24Page: Packet Page 35 of 317 03/15/2012 Voucher List City of Edmonds 25 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131024 3/15/2012 (Continued)020039 MCMASTER-CARR SUPPLY CO 411.000.656.538.800.310.21 293.92 Freight 411.000.656.538.800.310.21 10.68 Total :480.27 131025 3/15/2012 063773 MICROFLEX 00020545 02-12 TAX AUDIT PROGRAM TAX AUDIT PROGRAM 001.000.310.514.230.410.00 57.07 Total :57.07 131026 3/15/2012 071011 MIDCO-WEST INC 440004479 25680 MAINT. FORK LIFT 411.000.656.538.800.480.21 203.41 9.5% Sales Tax 411.000.656.538.800.480.21 19.32 Total :222.73 131027 3/15/2012 020495 MIDWAY PLYWOOD INC C 60796 PW - Plywood Supplies PW - Plywood Supplies 001.000.651.519.920.310.00 49.00 9.5% Sales Tax 001.000.651.519.920.310.00 4.65 Total :53.65 131028 3/15/2012 020900 MILLERS EQUIP & RENT ALL INC 142551 MILLTOWN CONCRETE VIBRATOR CONCRETE VIBRATORS FOR MILLTOWN 132.000.640.594.760.310.00 60.00 9.5% Sales Tax 132.000.640.594.760.310.00 5.70 Total :65.70 131029 3/15/2012 024001 NC POWER SYSTEMS CO PSW00094527 0071490 REPAIR GENERATOR 411.000.656.538.800.480.21 2,329.93 9.5% Sales Tax 25Page: Packet Page 36 of 317 03/15/2012 Voucher List City of Edmonds 26 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131029 3/15/2012 (Continued)024001 NC POWER SYSTEMS CO 411.000.656.538.800.480.21 221.34 Total :2,551.27 131030 3/15/2012 025217 NORTH SOUND HOSE & FITTINGS 44729 Fleet Shop - Hydraulic Hose Fleet Shop - Hydraulic Hose 511.000.657.548.680.311.00 282.00 9.2% Sales Tax 511.000.657.548.680.311.00 25.94 Total :307.94 131031 3/15/2012 025690 NOYES, KARIN 000 00 278 Minutes for Historic Preservtion Minutes for Historic Preservtion 001.000.620.558.600.410.00 160.00 Total :160.00 131032 3/15/2012 063511 OFFICE MAX INC 891836 INV#891836 ACCT#520437 250POL EDMONDS PD BUBBLE MAILER CD 7.25X7.25 001.000.410.521.910.310.00 18.41 BUBBLE WRAP 12X175' 001.000.410.521.910.310.00 41.02 CUSHION MAILERS 8.5X12 001.000.410.521.910.310.00 27.30 9.5% Sales Tax 001.000.410.521.910.310.00 8.24 INV#892023 ACCT#520437 250POL EDMONDS PD892023 TUFFGARD DURABLE MAILERS 001.000.410.521.910.310.00 15.37 9.5% Sales Tax 001.000.410.521.910.310.00 1.46 Total :111.80 131033 3/15/2012 063511 OFFICE MAX INC 888343 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 444.42 Total :444.42 26Page: Packet Page 37 of 317 03/15/2012 Voucher List City of Edmonds 27 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131034 3/15/2012 063511 OFFICE MAX INC 832773 OFFICE SUPPLIES Office Supplies 001.000.250.514.300.310.00 97.01 9.5% Sales Tax 001.000.250.514.300.310.00 9.22 Total :106.23 131035 3/15/2012 063511 OFFICE MAX INC 484989 Street Dept Sign Shop - HP Ink Street Dept Sign Shop - HP Ink 111.000.653.542.900.310.00 23.68 9.5% Sales Tax 111.000.653.542.900.310.00 2.25 Total :25.93 131036 3/15/2012 063511 OFFICE MAX INC 897685 OFFICE SUPPLIES KLEENEX, PAPER CLIPS,COLORED PAPER 001.000.640.574.100.310.00 32.84 9.5% Sales Tax 001.000.640.574.100.310.00 3.12 Total :35.96 131037 3/15/2012 070166 OFFICE OF THE STATE TREASURER February, 2012 COURT, BLDG CODE &JIS TRANSMITTAL Emergency Medical Services &Trauma 001.000.000.237.120.000.00 1,833.27 Building Code Fee Account 001.000.000.237.150.000.00 63.00 State Patrol Death Investigation 001.000.000.237.330.000.00 25.52 Judicial Information Systems Account 001.000.000.237.180.000.00 6,711.80 School Zone Safety Account 001.000.000.237.200.000.00 400.25 Washington Auto Theft Prevention 001.000.000.237.250.000.00 3,580.69 Traumatic Brain Injury 001.000.000.237.260.000.00 671.39 27Page: Packet Page 38 of 317 03/15/2012 Voucher List City of Edmonds 28 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131037 3/15/2012 (Continued)070166 OFFICE OF THE STATE TREASURER Accessible Communities Acct 001.000.000.237.290.000.00 92.21 Multi-Model Transportation 001.000.000.237.300.000.00 92.22 Hwy Safety Acct 001.000.000.237.320.000.00 40.52 Crime Lab Blood Breath Analysis 001.000.000.237.170.000.00 550.68 WSP Hwy Acct 001.000.000.237.340.000.00 145.11 PSEA 1, 2 & 3 Account 001.000.000.237.130.000.00 40,070.54 Total :54,277.20 131038 3/15/2012 068709 OFFICETEAM 35011414 Deborah Pinney -Temp HR Assistant Deborah Pinney -Temp HR Assistant 001.000.220.516.100.410.00 525.36 Deborah Pinney - Temp HR Asst. w/e35056584 Deborah Pinney - Temp HR Asst. w/e 001.000.220.516.100.410.00 525.36 Total :1,050.72 131039 3/15/2012 073751 OKANOGAN COUNTRY SHERIFF OKANOGAN FEB 2012 EDMONDS PD INMATE HOUSING & INMATE MEDS 001.000.410.523.600.310.00 17.70 INMATE HOUSING FEBRUARY 2012 001.000.410.523.600.510.00 3,432.00 Total :3,449.70 131040 3/15/2012 065518 OMEGA CONTRACTOR INC E0IA.Ret Release E0IA.RETAINAGE RELEASE E0IA.Retainage Release 412.100.000.223.400.000.00 10,535.68 Total :10,535.68 131041 3/15/2012 002203 OWEN EQUIPMENT COMPANY 00063231 Unit 106 - Pressure Switch 28Page: Packet Page 39 of 317 03/15/2012 Voucher List City of Edmonds 29 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131041 3/15/2012 (Continued)002203 OWEN EQUIPMENT COMPANY Unit 106 - Pressure Switch 511.000.657.548.680.310.00 182.18 Freight 511.000.657.548.680.310.00 7.07 9.5% Sales Tax 511.000.657.548.680.310.00 17.98 Total :207.23 131042 3/15/2012 063588 PACIFIC POWER PRODUCTS CO 6331870-00 Unit 106 - Repairs Unit 106 - Repairs 511.000.657.548.680.480.00 1,664.51 9.5% Sales Tax 511.000.657.548.680.480.00 158.13 Total :1,822.64 131043 3/15/2012 027060 PACIFIC TOPSOILS 127449 Storm Dump Fees Storm Dump Fees 411.000.652.542.320.490.00 105.00 Storm Dump Fees127458 Storm Dump Fees 411.000.652.542.320.490.00 105.00 Storm Dump Fees127463 Storm Dump Fees 411.000.652.542.320.490.00 105.00 Storm Dump Fees127469 Storm Dump Fees 411.000.652.542.320.490.00 105.00 Total :420.00 131044 3/15/2012 027165 PARKER PAINT MFG. CO.INC.023025047 YOST POOL PAINT SUPPLIES PAINT SUPPLIES/YOST POOL 001.000.640.576.800.310.00 30.48 9.5% Sales Tax 001.000.640.576.800.310.00 2.90 PAINT SUPPLIES023025210 29Page: Packet Page 40 of 317 03/15/2012 Voucher List City of Edmonds 30 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131044 3/15/2012 (Continued)027165 PARKER PAINT MFG. CO.INC. PAINT SUPPLIES FOR MINI PARK 001.000.640.576.800.310.00 31.91 9.5% Sales Tax 001.000.640.576.800.310.00 3.03 Total :68.32 131045 3/15/2012 073940 PEDERSON ASSOCIATES INC 12323 E6DA.SERVICES THRU JANUARY 2012 E6DA.Services thru January 2012 125.000.640.594.750.410.00 1,608.61 Total :1,608.61 131046 3/15/2012 073253 PENN VALLEY PUMP CO. INC 6889 EDMONDS-WA SPARE PARTS PUMP 411.000.656.538.800.310.21 2,585.00 Freight 411.000.656.538.800.310.21 35.50 Total :2,620.50 131047 3/15/2012 073871 PERSONNEL EVALUATION INC 98946 INV 98946 EDMONDS PD FEB 2012 2/24/12 PERSONNEL EVAL PROFILE 001.000.410.521.100.410.00 20.00 Total :20.00 131048 3/15/2012 008350 PETTY CASH - PARKS & REC PCASH0314 PETTY CASH REIMBURSEMENT PHOTO DEVELOPING FOR PRESCHOOL 001.000.640.575.560.490.00 5.08 CONTAINER & PAPER HOLDER 001.000.640.574.200.310.00 2.17 STORAGE CONTAINERS 001.000.640.574.200.310.00 3.28 STAMPS FOR CEMETERY SURVEY RETURN 130.000.640.536.500.310.00 44.00 GYMNASTICS PARTY SUPPLIES 001.000.640.575.550.310.00 18.60 PRESCHOOL POSTER BOARD 30Page: Packet Page 41 of 317 03/15/2012 Voucher List City of Edmonds 31 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131048 3/15/2012 (Continued)008350 PETTY CASH - PARKS & REC 001.000.640.575.560.310.00 2.19 PRESCHOOL SUPPLIES 001.000.640.575.560.310.00 9.83 GYMNASTICS CLEANING WIPES 001.000.640.575.550.310.00 10.33 PRESCHOOL VALENTINE SUPPLIES 001.000.640.575.560.310.00 3.29 PRESCHOOL SUPPLIES FOR SCIENCE PROJECT 001.000.640.575.560.310.00 5.59 DISCOVERY PROGRAM SUPPLIES 001.000.640.574.350.310.00 16.43 DISCOVERY PROGRAM SUPPLIES/ 001.000.640.574.350.310.00 6.52 PHOTO DEVELOPING/PRESCHOOL 001.000.640.575.560.490.00 5.08 GYMNASTICS VALENTINE SUPPLIES 001.000.640.575.550.310.00 6.55 WOTS SUPPLIES 117.100.640.573.100.310.00 10.14 PRESCHOOL SUPPLIES -POSTER BOARD 001.000.640.575.560.310.00 4.38 PRESCHOOL SUPPLIES/BAGS 001.000.640.575.560.310.00 5.84 FERRY FARE TO CONFERENCE/DEBRA DILL 001.000.640.576.800.430.00 25.50 PRESCHOOL SUPPLIES 001.000.640.575.560.310.00 3.29 Total :188.09 131049 3/15/2012 069903 PNWD - IAI PNWDIAI 2012 CONF PNWDIAI 2012 CONF EDMONDS PD MEMBER CONF. REGISTRATION -MOORE 001.000.410.521.400.490.00 200.00 Total :200.00 131050 3/15/2012 070160 POETS & WRITERS INC 2012-4572 WRITE ON THE SOUND AD 31Page: Packet Page 42 of 317 03/15/2012 Voucher List City of Edmonds 32 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131050 3/15/2012 (Continued)070160 POETS & WRITERS INC WOTS GUIDE TO AGENTS AD 123.000.640.573.100.440.00 175.00 Total :175.00 131051 3/15/2012 071811 PONY MAIL BOX & BUSINESS CTR 199609 H20 PLANT UPS/INDUSTRIAL HWG 411.000.656.538.800.420.00 24.64 Total :24.64 131052 3/15/2012 071811 PONY MAIL BOX & BUSINESS CTR 199238 WATER SEWER STREET STORM-L& Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 WATER SEWER STREET STORM-L&199369 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 Fleet - Owen Equip return postage199415 Fleet - Owen Equip return postage 511.000.657.548.680.420.00 9.91 WATER SEWER STREET STORM-L&199552 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 32Page: Packet Page 43 of 317 03/15/2012 Voucher List City of Edmonds 33 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131052 3/15/2012 (Continued)071811 PONY MAIL BOX & BUSINESS CTR Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 WATER SEWER STREET STORM-L&199750 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 Total :52.07 131053 3/15/2012 064088 PROTECTION ONE 1988948 FAC Alarm Monitoring for FAC 001.000.651.519.920.420.00 211.83 MCC2010551 24 hour Alarm Monitoring MCC 001.000.651.519.920.420.00 102.00 Total :313.83 131054 3/15/2012 073858 PUBLIC SECTOR PERSONNEL CONSUL 2164 PSPC - Phase 2 & 3 of the contracted PSPC - Phase 2 & 3 of the contracted 001.000.220.516.100.410.00 11,740.00 Total :11,740.00 131055 3/15/2012 070955 R&R STAR TOWING 74273 INV#74273 - EDMONDS PD TOWING 1995 ACURA #AEP4244 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 INV#74800 - EDMONDS PD74800 TOWING 2010 JEEP #B47449P 33Page: Packet Page 44 of 317 03/15/2012 Voucher List City of Edmonds 34 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131055 3/15/2012 (Continued)070955 R&R STAR TOWING 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 Total :346.02 131056 3/15/2012 073956 RAMIREZ-HERNANDEZ, YARECT RAMIREZ-HERNANDEZ REFUND REFUND FOR CANCELLED RENTAL 001.000.000.239.200.000.00 100.00 Total :100.00 131057 3/15/2012 071902 ROMMEL, LINDA ROMMEL0307 REFUND REFUND OF CREDIT ON ACCOUNT 001.000.000.239.200.000.00 13.17 Total :13.17 131058 3/15/2012 069062 RONGERUDE, JOHN 7712 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 1,200.00 Total :1,200.00 131059 3/15/2012 071467 S MORRIS COMPANY FEB 2012 INVOICE 03/03/12 ACCT#70014 -EDMONDS PD #732983 2 NPC - 01/30/12 001.000.410.521.700.410.00 22.04 #765262 5 NPC - 02/20/12 001.000.410.521.700.410.00 55.10 Total :77.14 131060 3/15/2012 066114 SAFETYLINE 21498 ORANGE PARKA VEST ORANGE PARKA VEST 001.000.640.576.800.310.00 126.44 Freight 001.000.640.576.800.310.00 7.28 YELLOW FLIGHT JACKET21520 YELLOW JACKET FOR CEMETERY SEXTON 130.000.640.536.500.310.00 106.63 34Page: Packet Page 45 of 317 03/15/2012 Voucher List City of Edmonds 35 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131060 3/15/2012 (Continued)066114 SAFETYLINE Freight 130.000.640.536.500.310.00 7.28 Total :247.63 131061 3/15/2012 073959 SALGADO, ANGELICA SALGADO14888 ZUMBA CLASSES ZUMBA #14888 001.000.640.575.540.410.00 64.80 Total :64.80 131062 3/15/2012 036950 SIX ROBBLEES INC 14-247124 Unit 106 - Switch Unit 106 - Switch 511.000.657.548.680.310.00 22.92 9.5% Sales Tax 511.000.657.548.680.310.00 2.18 Total :25.10 131063 3/15/2012 036955 SKY NURSERY 293306 MULCH FERTILE MULCH 001.000.640.576.800.310.00 1,020.00 9.5% Sales Tax 001.000.640.576.800.310.00 96.90 Total :1,116.90 131064 3/15/2012 037375 SNO CO PUD NO 1 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.640.576.800.470.00 63.11 PARK & MAINTENANCE SHOP200651644 PARK & MAINTENANCE SHOP 001.000.640.576.800.470.00 1,511.60 PLAYFIELD BLEACHERS200869246 PLAYFIELD BLEACHERS 001.000.640.576.800.470.00 316.92 23700 104TH AVE W2011-8453-8 232700 104TH AVE W 001.000.640.576.800.470.00 223.58 35Page: Packet Page 46 of 317 03/15/2012 Voucher List City of Edmonds 36 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131064 3/15/2012 (Continued)037375 SNO CO PUD NO 1 PARK GAZEBO201383270 PARK GAZEBO 001.000.640.576.800.470.00 31.55 PLAYFIELD LIGHTS201453057 PLAYFIELD LIGHTS 001.000.640.576.800.470.00 130.95 CITY PARK SOUTH RESTROOMS &202114484 CITY PARK SOUTH RESTROOMS & 001.000.640.576.800.470.00 409.18 Total :2,686.89 131065 3/15/2012 037376 SNO CO PUD NO 1 0390006587 ACCT #000600009120 Advanced Contact fee on jointly owned 001.000.310.518.870.410.00 35.20 Total :35.20 131066 3/15/2012 063941 SNO CO SHERIFFS OFFICE SHELTON 2012 SHELTON 2012 FOR ROTH,HARBINSON ADVANCED MOTORS CERT -ROTH 001.000.410.521.400.490.00 50.00 ADVANCED MOTORS CERT - FALK 001.000.410.521.400.490.00 50.00 ADVANCED MOTORS CERT -HARBINSON 001.000.410.521.400.490.00 50.00 Total :150.00 131067 3/15/2012 006630 SNOHOMISH COUNTY I000296156 SOLID WASTE CHARGES SOLID WASTE CHARGES~ 001.000.640.576.800.470.00 516.00 Total :516.00 131068 3/15/2012 064351 SNOHOMISH COUNTY TREASURER 2012-1021 INV#2012-1021 REFUND DISPUTED CHGS 1 BOOKING-MARTINEZ 01-12 001.000.410.523.600.510.00 -92.70 2 HOUSING DAYS-MARTINEZ 01-12 001.000.410.523.600.510.00 -128.76 36Page: Packet Page 47 of 317 03/15/2012 Voucher List City of Edmonds 37 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131068 3/15/2012 (Continued)064351 SNOHOMISH COUNTY TREASURER 17 HOUSING DAYS-HANCHETT 01- 001.000.410.523.600.510.00 -1,094.46 INV#2012-1021 - EDMONDS PD2012-1021 REVERSE DOUBLE CR-OLIVARES~ 001.000.410.523.600.510.00 368.50 60.33 BOOKINGS - FEB 2012 001.000.410.523.600.510.00 5,592.59 489.5 HOUSING DAYS - FEB 2012 001.000.410.523.600.510.00 31,514.01 Total :36,159.18 131069 3/15/2012 070167 SNOHOMISH COUNTY TREASURER February2012 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.000.237.140.000.00 1,079.57 Total :1,079.57 131070 3/15/2012 037800 SNOHOMISH HEALTH DISTRICT CEDM 293906 Storm - HEP A/B Office visit Storm - HEP A/B Office visit 411.000.652.542.900.410.00 119.00 Total :119.00 131071 3/15/2012 038100 SNO-KING STAMP 49862 Fleet - GL Stamp Fleet - GL Stamp 511.000.657.548.680.311.00 25.29 Freight 511.000.657.548.680.311.00 2.50 9.5% Sales Tax 511.000.657.548.680.311.00 2.64 Total :30.43 131072 3/15/2012 069696 SOFTWARE TOOLBOX INC 22838 CITY212 SOFTWARE SUPPORT 411.000.656.538.800.410.11 179.00 Total :179.00 37Page: Packet Page 48 of 317 03/15/2012 Voucher List City of Edmonds 38 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131073 3/15/2012 038300 SOUND DISPOSAL CO 103584 RECYCLING RECYCLING 411.000.656.538.800.475.66 29.95 Total :29.95 131074 3/15/2012 038410 SOUND SAFETY PRODUCTS 2457164-01 Street - Work Jacket - M Brown Street - Work Jacket - M Brown 111.000.653.542.900.240.00 125.00 9.2% Sales Tax 111.000.653.542.900.240.00 11.50 Water - Work Jeans (5) -K Kuhnhausen4196593-01 Water - Work Jeans (5) -K Kuhnhausen 411.000.654.534.800.240.00 201.25 9.5% Sales Tax 411.000.654.534.800.240.00 19.12 Storm - Work Jacket - T Moles4196705-01 Storm - Work Jacket - T Moles 411.000.652.542.900.240.00 125.00 9.5% Sales Tax 411.000.652.542.900.240.00 11.88 Sewer - Work Jeans (5) - D Crawford4196748-01 Sewer - Work Jeans (5) - D Crawford 411.000.655.535.800.240.00 204.20 9.5% Sales Tax 411.000.655.535.800.240.00 19.40 Street - Work Jacket - T Hanson4196757-01 Street - Work Jacket - T Hanson 111.000.653.542.900.240.00 125.00 9.5% Sales Tax 111.000.653.542.900.240.00 11.88 Storm - Work Jeans 2 - J Ward4197072-01 Storm - Work Jeans 2 - J Ward 411.000.652.542.900.240.00 73.40 9.5% Sales Tax 411.000.652.542.900.240.00 6.97 Sewer - Work Jeans (5) - S Long4197094-01 38Page: Packet Page 49 of 317 03/15/2012 Voucher List City of Edmonds 39 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131074 3/15/2012 (Continued)038410 SOUND SAFETY PRODUCTS Sewer - Work Jeans (5) - S Long 411.000.655.535.800.240.00 183.50 9.5% Sales Tax 411.000.655.535.800.240.00 17.43 Street - Work Jacket, 5 Jeans - D4197331-01 Street - Work Jacket, 5 Jeans - D 111.000.653.542.900.240.00 323.85 9.5% Sales Tax 111.000.653.542.900.240.00 30.77 Total :1,490.15 131075 3/15/2012 039775 STATE AUDITOR'S OFFICE L92424 FEB-12 AUDIT FEES Audit Fees 001.000.390.519.900.510.00 175.56 Audit Fees 411.000.652.542.900.510.00 8.78 Audit Fees 411.000.654.534.800.510.00 29.26 Audit Fees 411.000.655.535.800.510.00 29.26 Audit Fees 411.000.656.538.800.510.00 29.26 Audit Fees 111.000.653.543.300.510.00 8.78 Audit Fees 511.000.657.548.680.510.00 11.70 Total :292.60 131076 3/15/2012 040430 STONEWAY ELECTRIC SUPPLY S100111312.003 Fac Maint - PVC Cutter Fac Maint - PVC Cutter 001.000.651.519.920.310.00 70.89 9.5% Sales Tax 001.000.651.519.920.310.00 6.73 City hall - SuppliesS100115914.01 City hall - Supplies 39Page: Packet Page 50 of 317 03/15/2012 Voucher List City of Edmonds 40 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131076 3/15/2012 (Continued)040430 STONEWAY ELECTRIC SUPPLY 001.000.651.519.920.310.00 22.39 9.5% Sales Tax 001.000.651.519.920.310.00 2.13 Water - 5 Corners - MCC Fuses (10)S100121539.001 Water - 5 Corners - MCC Fuses (10) 411.000.654.534.800.310.00 146.60 9.5% Sales Tax 411.000.654.534.800.310.00 13.93 Total :262.67 131077 3/15/2012 040430 STONEWAY ELECTRIC SUPPLY S100124789.001 MILLTOWN ELECTRICAL WIRE ELECTRICAL WIRE FOR MILLTOWN PROJECT 132.000.640.594.760.310.00 917.15 9.5% Sales Tax 132.000.640.594.760.310.00 87.13 MILLTOWN ELECTRICAL WIRINGS100129386.001 MILLTOWN ELECTRICAL WIRE FROM PUD 132.000.640.594.760.310.00 2,424.78 9.5% Sales Tax 132.000.640.594.760.310.00 230.35 Total :3,659.41 131078 3/15/2012 040572 SUPER SEER CORP 52266 INV#52266 CUST#AE052 -EDMONDS PD FULL COVERAGE HELMET -FALK 001.000.410.521.710.240.00 365.00 QUICK RELEASE BUCKLE 001.000.410.521.710.240.00 10.00 EMBLEM/REFLECTIVE TAPE 001.000.410.521.710.240.00 12.00 Freight 001.000.410.521.710.240.00 21.00 Total :408.00 131079 3/15/2012 068619 SWENSON, LINDA 1230 CRAZE SUMMER PHOTO CRAZE SUMMER 2012 COVER PHOTO 40Page: Packet Page 51 of 317 03/15/2012 Voucher List City of Edmonds 41 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131079 3/15/2012 (Continued)068619 SWENSON, LINDA 001.000.640.574.200.490.00 175.00 Total :175.00 131080 3/15/2012 040917 TACOMA SCREW PRODUCTS INC 18961868 Traffic - U Bolts with nuts and Straps Traffic - U Bolts with nuts and Straps 111.000.653.542.640.310.00 58.63 9.5% Sales Tax 111.000.653.542.640.310.00 5.57 Total :64.20 131081 3/15/2012 073957 TAY, SAM TAY0302 REFUND REFUND DUE TO CANCELLED CLASS 001.000.000.239.200.000.00 33.00 Total :33.00 131082 3/15/2012 073886 TERRELL, EMILY 2012-003 Hearing Examiner Services for ProTem Hearing Examiner Services for ProTem 001.000.620.558.600.410.00 4,475.79 Total :4,475.79 131083 3/15/2012 009350 THE DAILY HERALD COMPANY 148134-2/29/2012 Senior Office Specialist Ad, #12-05 Senior Office Specialist Ad, #12-05 001.000.220.516.100.440.00 130.00 Total :130.00 131084 3/15/2012 009350 THE DAILY HERALD COMPANY 1768510 Little/STF20120002 legal notices. Little/STF20120002 legal notices. 001.000.620.558.600.440.00 53.32 Kanczugowski/PLN20120004 legal notices1769170 Kanczugowski/PLN20120004 legal notices 001.000.620.558.600.440.00 68.80 Total :122.12 131085 3/15/2012 073255 TOTAL FILTRATION SERVICES, INC PSV885440 Fac Maint - Air Filter Supply Fac Maint - Air Filter Supply 001.000.651.519.920.310.00 493.20 41Page: Packet Page 52 of 317 03/15/2012 Voucher List City of Edmonds 42 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131085 3/15/2012 (Continued)073255 TOTAL FILTRATION SERVICES, INC Freight 001.000.651.519.920.310.00 114.55 9.5% Sales Tax 001.000.651.519.920.310.00 57.74 Total :665.49 131086 3/15/2012 041960 TOWN & COUNTRY FENCE INC 44211 Street - Split Rail Materials Street - Split Rail Materials 111.000.653.542.610.310.00 48.10 9.5% Sales Tax 111.000.653.542.610.310.00 4.57 Total :52.67 131087 3/15/2012 072572 TRENCHLESS CONSTRUCTION SERVIC E1FB.Ret Release E1FB.RETAINAGE RELEASE E1FB.Retainage Release 412.200.000.223.400.000.00 3,325.13 Total :3,325.13 131088 3/15/2012 070037 TRIMAXX CONSTRUCTION INC E2DB.Pmt 6 E2DB.PMT 6 THRU 2/29/12 E2DB.Pmt 6 thru 2/29/12 132.000.640.594.760.650.00 59,659.78 E2DB.Ret 6 132.000.000.223.400.000.00 -2,982.99 Total :56,676.79 131089 3/15/2012 073581 TRUAX, KAILEY TRUAX0310 GYM/ROOM MONITOR ROOM MONITOR (114)AND GYM MONITOR 001.000.640.574.100.410.00 132.00 Total :132.00 131090 3/15/2012 070774 ULINE INC 42956310 INV#42956310 CUST#2634605 -EDMONDS PD RECLOSABLE BAGS 9 X 12 001.000.410.521.910.310.00 97.00 66# GROCERY BAGS 12X7 001.000.410.521.910.310.00 360.00 42Page: Packet Page 53 of 317 03/15/2012 Voucher List City of Edmonds 43 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131090 3/15/2012 (Continued)070774 ULINE INC #6 HARDWARE BAGS 001.000.410.521.910.310.00 50.00 #16 HARDWARE BAGS 001.000.410.521.910.310.00 90.00 #2 HARDWARE BAGS 001.000.410.521.910.310.00 30.00 Freight 001.000.410.521.910.310.00 67.00 9.5% Sales Tax 001.000.410.521.910.310.00 65.92 Total :759.92 131091 3/15/2012 043935 UPS February 25, 2012 Late charge - correspondence (Gilbert Late charge - correspondence (Gilbert 411.000.654.534.800.420.00 1.52 Total :1.52 131092 3/15/2012 062693 US BANK 5923 ECON DEV CONFERENCE,PARKING "Community Survivors"conference for 001.000.240.513.110.490.00 300.00 Parking while attending Seattle 001.000.240.513.110.490.00 13.00 Rental of Edmonds Conference Center 001.000.240.513.110.490.00 360.00 Total :673.00 131093 3/15/2012 062693 US BANK 1070 INV#1070 03/06/12 -THOMPSON-EDMONDS PD MEAL-ORAL BOARDS 2/21/12 001.000.410.521.100.310.00 28.58 MEAL-ORAL BOARDS 2/22/12 001.000.410.521.100.310.00 38.07 RECORDS SEARCH IN FLORIDA 001.000.410.521.110.490.00 20.00 INV#2519 03/06/12 -TRAINING-EDMONDS PD2519 FUEL/TRAINING-BLACKBURN 43Page: Packet Page 54 of 317 03/15/2012 Voucher List City of Edmonds 44 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131093 3/15/2012 (Continued)062693 US BANK 001.000.410.521.400.430.00 31.69 PLANE FARE/NEW WORLD/COLLINS 001.000.410.521.400.430.00 315.60 EARLY BDG/PLANE/COLLINS 5/5/12 001.000.410.521.400.430.00 10.00 EARLY BGD/PLANE/COLLINS 5/9/12 001.000.410.521.400.430.00 10.00 INV#3181 03/06/12 - BARD -EDMONDS PD3181 FOOD/COMBAT ETHICS CLASS 2/6/ 001.000.410.521.400.430.00 25.75 PICK N PLUCK FOAM SET 001.000.410.521.220.480.00 17.78 1050 CLEAR MICRO CASE/CARABINER 001.000.410.521.220.480.00 37.45 KINGSTON FLASH DRIVE 001.000.410.521.220.310.00 29.76 KINGSTON 16BG FLASH DRIVE 001.000.410.521.210.310.00 35.01 FOOD/BKG INVEST. CLASS 2/13/12 001.000.410.521.400.430.00 14.36 REG. VISUAL STMT - FALK 001.000.410.521.400.490.00 695.00 FOOD/BKG INVEST. CLASS 2/14/12 001.000.410.521.400.430.00 13.27 REG. SUP LEADERSHIP-RICHARDSON 001.000.410.521.400.490.00 650.00 FOLDING TABLE TRAINING ROOM 001.000.410.521.400.350.00 359.16 PLANE FARE/NEW WORLD/BARD 001.000.410.521.400.430.00 381.60 REG. POLICE K9 - MCCLURE 001.000.410.521.400.490.00 295.00 REG. POLICE K9 - MEHL 001.000.410.521.400.490.00 295.00 44Page: Packet Page 55 of 317 03/15/2012 Voucher List City of Edmonds 45 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131093 3/15/2012 (Continued)062693 US BANK INV#3314 03/06/12 - LAWLESS -EDMONDS PD3314 SUB.FBI LAW ENFORCE BULLETIN 001.000.410.521.100.490.00 53.00 INV#3520 03/06/12 - TRAINING-EDMONDS PD3520 TILT PRISM (FOR TOTAL STATION) 001.000.410.521.710.350.00 93.08 Total :3,449.16 131094 3/15/2012 062693 US BANK 3249 PASSPORT POSTAGE FEE PASSPORT POSTAGE FEE 001.000.230.512.500.420.00 98.00 HOTEL FEE FOR COURTMANAGERS CONFERENCE 001.000.230.512.500.430.00 185.50 Total :283.50 131095 3/15/2012 062693 US BANK 3470 GFOA WEBINARS &WFOA MEMBERSHIP D SHARP GFOA -Fundamentals of Debt Series 001.000.310.514.230.490.00 418.00 WFOA 2012 Membership Dues 001.000.310.514.230.490.00 50.00 Fundamentals of Debt Series: Credit 001.000.310.514.230.490.00 85.00 FOAM BOARD, PSFO MTG, FUEL4831 Puget Sound Finance Officers 001.000.310.514.100.490.00 50.00 Shell Oil 001.000.310.514.100.430.00 45.83 Office Max - white foam board 001.000.310.514.100.310.00 56.85 LODGING FOR BARS ACCT TRAINING5848 Holiday Inn -BARS Accounting Training 001.000.310.514.230.490.00 124.32 Total :830.00 131096 3/15/2012 062693 US BANK 3462 CITY CLERK PURCHASE CARD 45Page: Packet Page 56 of 317 03/15/2012 Voucher List City of Edmonds 46 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131096 3/15/2012 (Continued)062693 US BANK Misc recorded documents 001.000.250.514.300.490.00 139.00 Recording of Utility Liens 411.000.654.534.800.490.00 310.00 Recording of Utility Liens 411.000.655.535.800.490.00 310.00 Total :759.00 131097 3/15/2012 062693 US BANK 6045 3 aps for Rob Chave's iPad. 3 aps for Rob Chave's iPad. 001.000.620.558.600.490.00 19.68 Book for Rob Chave. 001.000.620.558.600.490.00 63.99 Stylus for Rob Chave's iPad 001.000.620.558.600.350.00 7.99 PAW Land Use Boot Camp on 2/29/2012 001.000.620.558.600.490.00 150.00 Pizza for Planning Board Retreat on 001.000.620.558.600.490.00 85.52 WABO Class "Senior Living Facilities" 001.000.620.524.100.490.00 300.00 WABO Classes:~ 001.000.620.524.100.490.00 750.00 Post cards sent for Engineering Dept. 112.200.630.595.330.410.00 116.80 Total :1,493.98 131098 3/15/2012 062693 US BANK 3389 Refreshments for Councilmembers @ Refreshments for Councilmembers @ 001.000.110.511.100.310.00 10.94 Total :10.94 131099 3/15/2012 062693 US BANK 4675 CREDIT CARD TRANSACTIONS PRESCHOOL STORAGE CONTAINERS 001.000.640.575.560.310.00 33.45 46Page: Packet Page 57 of 317 03/15/2012 Voucher List City of Edmonds 47 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131099 3/15/2012 (Continued)062693 US BANK BACKFLOW ASSEMBLY TESTER COURSE 001.000.640.576.800.490.00 360.00 EGG HUNT SUPPLIES 001.000.640.574.200.310.00 213.48 MEDICAL KIT SUPPLIES FOR GYMNASTICS 001.000.640.575.550.310.00 63.66 GYMNASTICS BIRTHDAY PARTY SUPPLIES 001.000.640.575.550.310.00 194.50 SIEVE SET FOR DISCOVERY PROGRAM 001.000.640.574.350.310.00 29.36 DISCOVERY PROGRAM SUPPLIES: 001.000.640.574.350.310.00 21.91 EGG HUNT SUPPLIES 001.000.640.574.200.310.00 32.80 DISCOVERY PROGRAM SUPPLIES: 001.000.640.574.350.310.00 32.76 DISCOVERY PROGRAM SUPPLIES 001.000.640.574.350.310.00 70.70 DISCOVERY PROGRAM SUPPLIES: 001.000.640.574.350.310.00 17.02 WRITE ON THE SOUND ADVERTISING 123.000.640.573.100.440.00 500.00 CREDIT CARD TRANSACTIONS6254 NEWSLETTER - ARTS BULLETIN 117.100.640.573.100.490.00 446.76 BOOK:MAKING HEALTHY PLACES 001.000.640.574.100.310.00 39.96 SUPPLIES FOR EGG HUNT 001.000.640.574.200.310.00 368.53 Total :2,424.89 131100 3/15/2012 044960 UTILITIES UNDERGROUND LOC CTR 2020117 utility locates Feb 2012 utility locates Feb 2012 411.000.654.534.800.410.00 52.16 47Page: Packet Page 58 of 317 03/15/2012 Voucher List City of Edmonds 48 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131100 3/15/2012 (Continued)044960 UTILITIES UNDERGROUND LOC CTR utility locates Feb 2012 411.000.655.535.800.410.00 52.16 utility locates Feb 2012 411.000.652.542.900.410.00 53.73 Total :158.05 131101 3/15/2012 073958 VARGAS, DELIA VARGAS0224 REFUND REFUND OF CREDIT ON ACCOUNT 001.000.000.239.200.000.00 11.91 Total :11.91 131102 3/15/2012 047200 WA RECREATION & PARK ASSOC 12-102 AQUATICS FACILITY OPERATOR COURSE AQUATICS FACILITY OPERATOR COURSE 001.000.640.574.200.490.00 270.00 Total :270.00 131103 3/15/2012 069169 WA WILDLIFE & RECREATION 03-07-12 2012 ANNUAL MEMBERSHIP DUES 2012 ANNUAL MEMBERSHIP DUES: 001.000.640.574.100.490.00 250.00 Total :250.00 131104 3/15/2012 065035 WASHINGTON STATE PATROL I12006636 INV#I12006636 EDM301 -EDMONDS PD BACKGROUND CHECKS FEB 2012 001.000.000.237.100.000.00 288.75 Total :288.75 131105 3/15/2012 068270 WETHERHOLT & ASSOCIATES PS 34948 C-383 C-383 BLDG ROOF REPLACEMENT 414.000.656.594.320.410.10 1,912.50 Total :1,912.50 131106 3/15/2012 072634 WHISTLE WORKWEAR E67919 UNIFORM/SLENKER UNIFORM/SLENKER 411.000.656.538.800.240.00 212.30 9.5% Sales Tax 411.000.656.538.800.240.00 19.53 48Page: Packet Page 59 of 317 03/15/2012 Voucher List City of Edmonds 49 8:12:43AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 131106 3/15/2012 (Continued)072634 WHISTLE WORKWEAR BOOTS/SLENKERE67922 BOOTS/SLENKER 411.000.656.538.800.240.00 186.00 UNIFORM/ LEINE67932 UNIFORM/ LEIN 411.000.656.538.800.240.00 241.91 9.5% Sales Tax 411.000.656.538.800.240.00 23.09 Total :682.83 Bank total :720,444.13162Vouchers for bank code :front 720,444.13Total vouchers :Vouchers in this report162 49Page: Packet Page 60 of 317 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STR E9CA c294 2009 Street Overlay Program WTR E0JA c363 2010 Waterline Replacement Program STM E1FG c348 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support STM E1FB c337 2011 Citywide Drainage Improvement Project-12th Ave Storm STR E1AB c343 2011 Residential Neighborhood Traffic Calming WTR E1JA c333 2011 Waterline Replacement Program STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update WTR E2CA c388 2012 Street Overlay Program WTR E1JE c340 2012 Waterline Replacement Program STR E9DA c312 226th Street Walkway Project STR E7AC i005 228th St. SW Corridor Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood STR E6DA c245 76th Avenue West/75th Place West Walkway Project SWR E1GA c347 Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation WTR E0IA c324 AWD Intertie and Reservoir Improvements SWR E8GC c300 BNSF Double Track Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project SWR E8GD c301 City-Wide Sewer Improvements PM E7MA c276 Dayton Street Plaza STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FI c351 Dayton Street Storm Rehab CIPP WTR E1JC c345 Edmonds General Facilities Charge Study STM E2FC c380 Edmonds Marsh Feasibility Study FAC E0LA c327 Edmonds Museum Exterior Repairs Project STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) PM E8MA c282 Fourth Avenue Cultural Corridor PM E2DB c146 Interurban Trail STM E2FD c381 Lake Ballinger Associated Projects 2012 SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) Revised 3/15/2012Packet Page 61 of 317 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E7AA c265 Main Street Lighting and Sidewalk Enhancements WTR E1JK c375 Main Street Watermain PM E8MB c290 Marina Beach Additional Parking STM E2FA c378 North Talbot Road Drainage Improvements STM E7FG m013 NPDES SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JB c141 OVD Watermain Improvements STM E1FN c376 Perrinville Creek Culvert Replacement STM E1FK c357 Piezometer Data Evaluation WTR E2CB c389 Pioneer Way Road Repair WTR E1JD c346 PRV Station 11 and 12 Abandonment STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FL c373 Public Works-Updated Decant Facility PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements FAC E0LB c332 Senior Center Roof Repairs SWR E9GA c304 Sewer Lift Station Rehabilitation Design SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update STR E7CB c268 Shell Valley Emergency Access Road General E6MA c238 SR99 Enhancement Program General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support STM E0FC c326 Stormwater GIS Support STR E1DA c354 Sunset Walkway Improvements STM E1FA c336 SW Edmonds-105th/106th Ave W Storm Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E9FB c307 Talbot Road/Perrinville Creek Drainage Improvements STM E1FE c350 W. Dayton Emergency Storm Repair 2011 Revised 3/15/2012Packet Page 62 of 317 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 E3JB OVD Watermain Improvements SWR c142 E3GB OVD Sewer Lateral Improvements PM c146 E2DB Interurban Trail General c238 E6MA SR99 Enhancement Program STR c245 E6DA 76th Avenue West/75th Place West Walkway Project STR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 E7AA Main Street Lighting and Sidewalk Enhancements STR c268 E7CB Shell Valley Emergency Access Road PM c276 E7MA Dayton Street Plaza PM c282 E8MA Fourth Avenue Cultural Corridor PM c290 E8MB Marina Beach Additional Parking STR c294 E9CA 2009 Street Overlay Program SWR c298 E8GA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c300 E8GC BNSF Double Track Project SWR c301 E8GD City-Wide Sewer Improvements SWR c304 E9GA Sewer Lift Station Rehabilitation Design STM c307 E9FB Talbot Road/Perrinville Creek Drainage Improvements STR c312 E9DA 226th Street Walkway Project PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements WTR c324 E0IA AWD Intertie and Reservoir Improvements STM c326 E0FC Stormwater GIS Support FAC c327 E0LA Edmonds Museum Exterior Repairs Project STR c329 E0AA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 E0LB Senior Center Roof Repairs WTR c333 E1JA 2011 Waterline Replacement Program STM c336 E1FA SW Edmonds-105th/106th Ave W Storm Improvements STM c337 E1FB 2011 Citywide Drainage Improvement Project-12th Ave Storm STM c339 E1FD Public Facilities Water Quality Upgrades WTR c340 E1JE 2012 Waterline Replacement Program STM c341 E1FF Storm Contribution to Transportation Projects STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 E1AB 2011 Residential Neighborhood Traffic Calming WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood Revised 3/15/2012Packet Page 63 of 317 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c345 E1JC Edmonds General Facilities Charge Study WTR c346 E1JD PRV Station 11 and 12 Abandonment SWR c347 E1GA Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c348 E1FG 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support STM c349 E1FH Stormwater Development Review Support STM c350 E1FE W. Dayton Emergency Storm Repair 2011 STM c351 E1FI Dayton Street Storm Rehab CIPP STR c354 E1DA Sunset Walkway Improvements STM c357 E1FK Piezometer Data Evaluation WTR c363 E0JA 2010 Waterline Replacement Program STR c368 E1CA 76th Ave W at 212th St SW Intersection Improvements SWR c369 E2GA 2012 Sanitary Sewer Comp Plan Update SWR c370 E1GB Sewer, Water, Stormwater Revenue Requirements Update General c372 E1EA SR104 Telecommunications Conduit Crossing STM c373 E1FL Public Works-Updated Decant Facility STM c374 E1FM Dayton Street & SR104 Storm Drainage Alternatives WTR c375 E1JK Main Street Watermain STM c376 E1FN Perrinville Creek Culvert Replacement STM c378 E2FA North Talbot Road Drainage Improvements STM c379 E2FB SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 E2FC Edmonds Marsh Feasibility Study STM c381 E2FD Lake Ballinger Associated Projects 2012 STM c382 E2FE 2012 Citywide Storm Drainage Improvements WTR c388 E2CA 2012 Street Overlay Program WTR c389 E2CB Pioneer Way Road Repair SWR c390 E2GB Alder Sanitary Sewer Pipe Rehabilitation STR i005 E7AC 228th St. SW Corridor Improvements STM m013 E7FG NPDES Revised 3/15/2012Packet Page 64 of 317 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STM 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support c348 E1FG STM 2011 Citywide Drainage Improvement Project-12th Ave Storm c337 E1FB STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA WTR 2012 Street Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA SWR BNSF Double Track Project c300 E8GC STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB SWR City-Wide Sewer Improvements c301 E8GD PM Dayton Street Plaza c276 E7MA STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Rehab CIPP c351 E1FI WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 3/15/2012Packet Page 65 of 317 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Piezometer Data Evaluation c357 E1FK WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1FD STM Public Works-Updated Decant Facility c373 E1FL PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB General SR99 Enhancement Program c238 E6MA General SR104 Telecommunications Conduit Crossing c372 E1EA STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STM W. Dayton Emergency Storm Repair 2011 c350 E1FE Revised 3/15/2012Packet Page 66 of 317 PROJECT NUMBERS (Phase and Task Numbers) Phases and Tasks (Engineering Division) Phase Title ct Construction ds Design pl Preliminary sa Site Acquisition & Prep st Study ro Right-of-Way Task Title 196 Traffic Engineering & Studies 197 MAIT 198 CTR 199 Engineering Plans & Services 950 Engineering Staff Time 970 Construction Management 981 Contract 990 Miscellaneous 991 Retainage stm Engineering Staff Time-Storm str Engineering Staff Time-Street swr Engineering Staff Time-Sewer wtr Engineering Staff Time-Water prk Engineering Staff Time-Park Packet Page 67 of 317 AM-4636   Item #: 4. D. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action  Information Subject Title Approval of list of businesses applying for renewal of their liquor licenses with the Washington State Liquor Control Board, February 2012. Recommendation from Mayor and Staff Previous Council Action Narrative The City Clerk's Office, the Police Department, and the Mayor's Office have reviewed the attached list and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses for the listed businesses. Attachments WSLCB_Feb12 Form Review Inbox Reviewed By Date Final Approval Sandy Chase 03/14/2012 03:42 PM Mayor Dave Earling 03/15/2012 07:35 AM Form Started By: Carolyn LaFave Started On: 03/14/2012 08:51 AM Final Approval Date: 03/15/2012  Packet Page 68 of 317 Packet Page 69 of 317 Packet Page 70 of 317 Packet Page 71 of 317 Packet Page 72 of 317 AM-4647   Item #: 4. E. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action  Information Subject Title Approval of 2012 Taxicab Operator's License for North End Taxi. Recommendation from Mayor and Staff It is recommended that the City Council approve the 2012 Taxicab Operator's License for North End Taxi. Previous Council Action Taxicab Operator's Licenses are issued annually. Narrative Edmonds City Code Chapter 4.60 requires that the City Council approve Taxicab Operator's Licenses.  A copy of the license application for North End Taxi is attached. In addition, the Police Department reviewed the application, vehicles and drivers, and recommended approval. Attachments 2012 North End Taxi - Application Form Review Inbox Reviewed By Date Mayor Dave Earling 03/15/2012 07:34 AM Final Approval Sandy Chase 03/15/2012 08:26 AM Form Started By: Sandy Chase Started On: 03/14/2012  Final Approval Date: 03/15/2012  Packet Page 73 of 317 Packet Page 74 of 317 Packet Page 75 of 317 Packet Page 76 of 317 Packet Page 77 of 317 AM-4437   Item #: 4. F. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:JoAnne Zulauf Submitted By:Megan Cruz Department:Engineering Committee:Community/Development Services Type:Action Information Subject Title Authorization to approve an easement for storm pipe and a catch basin at 220 7th Ave N. Recommendation from Mayor and Staff Approve easement. Previous Council Action On December 13, 2011, the CS/DS committee reviewed this item and recommended it be placed on the consent agenda for approval.   Narrative The proposed easement is for new storm pipe and a catch basin to resolve stormwater issues at 220 7th Ave N.   The new system collects stormwater from the public alley and conveys it to an existing catch basin located on Edmonds St.  The property owner has signed and approved the documents which will dedicate the easement to the City. Attachments Exhibit 1-Easement Form Review Inbox Reviewed By Date Engineering Robert English 03/14/2012 04:46 PM Public Works Phil Williams 03/15/2012 10:16 AM City Clerk Sandy Chase 03/15/2012 03:50 PM Mayor Dave Earling 03/15/2012 03:59 PM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Megan Cruz Started On: 12/14/2011  Final Approval Date: 03/15/2012  Packet Page 78 of 317 Packet Page 79 of 317 P a c k e t P a g e 8 0 o f 3 1 7 AM-4648   Item #: 4. G. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted By:Frances Chapin Department:Parks and Recreation Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action  Information Subject Title Authorization to purchase light poles and electrical components for the SR 99 International District Enhancements Project through US Communities Interlocal Cooperative Purchasing Agreement. Recommendation from Mayor and Staff Approve authorization to purchase illumination components for the SR 99 project through US Communities. Previous Council Action March 4, 2008, Council authorized staff to call for bids for the decorative illumination elements. October 21, 2008, Council authorized the purchase of light poles and electrical components for the initial project. August 17, 2009, Council approved authorization to advertise for bids but construction was delayed when additional funding was secured to expand the scope of the project. February 21, 2012, Council approved authorization to advertise a request for bids for construction services for the project. Narrative The City has been awarded a total of $662,000 in Federal Highway Enhancements funding to construct the SR 99 International District Enhancements project. The poles for the initial grant were purchased by the City and reimbursed through the grant. Additional poles and electrical components were added to the project when additional funding was awarded.  WSDOT has authorized Agency Purchase of the poles in order to have the custom poles available in a timely fashion for the contractor to install. The City will purchase approximately $103,000 of light poles and components through US Communities and will be reimbursed from the grant through WSDOT.   US Communities is a nonprofit instrumentality of government that assists public agencies in reducing the cost of purchased goods through pooling the purchasing power of public agencies nationwide. All US Communities contracts have been competitively solicited by a lead public agency in accordance with their public purchasing rules and regulations and satisfy the competitive solicitation requirements of local government agencies. The City of Edmonds ratified an interlocal agreement with US Communities on May 16, 2006. Funds for this project are budgeted in the 129 Fund.   Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/14/2012 03:16 PM Packet Page 81 of 317 Mayor Dave Earling 03/15/2012 07:33 AM Final Approval Sandy Chase 03/15/2012 08:26 AM Form Started By: Frances Chapin Started On: 03/14/2012  Final Approval Date: 03/15/2012  Packet Page 82 of 317 AM-4639   Item #: 4. H. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Jerry Shuster Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action  Information Subject Title Authorization for Mayor to sign a Professional Services Agreement with Herrera Consultants to provide consulting services for the Perrinville Creek Culvert Replacement at Talbot Road. Recommendation from Mayor and Staff Authorize Mayor to sign the Professional Services Agreement with Herrera Consultants. Previous Council Action On October 18, 2011, Council authorized Staff to advertise a Request for Qualifications (RFQ) for the Perrinville Creek Culvert Replacement at Talbot Road. On March 13, 2012, the Planning, Parks and Public Works committee recommended Council authorize Mayor to sign the Professional Services Agreement and forward this item to the consent agenda at the March 20, 2012 Council meeting. Narrative Perrinville Creek drains approximately 920 acres in northern Edmonds and western Lynnwood. After collecting water from a broad plateau, Perrinville Creek drops about 400 ft in elevation over 1 mile, first passing through the heavily wooded, 120-acre, Southwest County Park and ultimately discharging into Browns Bay on Puget Sound. Urban development has increased flow volumes and flow velocities in the Creek as well as the amount of rock and sediment (bedload) transported by the Creek.  The objectives of this project are to design the new culvert to meet the twin goals of anadromous fish passage as well as settling out and accumulating the bedload prior to it impacting the operation of the downstream diversion structures. If these structures are impacted, possible flooding of private property may occur from excessive stormwater runoff. Anadromous fish are present at the mouth of the creek and some can make it up about 500 feet of the stream channel. Large sediment loads from the upper reaches of the Creek have severely impacted spawning beds. Fish passage is blocked approximately 500 ft upstream of the BNSF tracks by this hanging culvert under Talbot Road (address 8202 to 8219/8229). Ultimately, the City desires to allow fish passage up into the County Park. Replacement of this culvert is a requirement of the Hydraulic Project Approval (HPA) permit issued by Washington Department of Fish and Wildlife for the Northstream Emergency culvert repair project, completed in 2007-2008. This project is in the current version of the 2012-2017 Capital Improvement Program. The construction of this project, currently planned for 2013, is based on the assumption that grants can be obtained for 75 percent of the cost. Packet Page 83 of 317 percent of the cost. Statements of qualifications were received from 11 firms in response to the RFQ. Per the purchasing policy a review panel comprised of Rob English, PE, City Engineer, Jerry Shuster, PE, Stormwater Engineering Program Manager, and Mike De Lilla, PE, Senior Utility Engineer reviewed and compared the submittals. Two firms were selected to go to the interview phase of the selection process: CHS Engineers and Herrera Consultants. Interviews were held on January 23rd and 24th for the two firms with the same review panel. Based on their qualifications and experience Herrera was selected for this project. Herrera scored very high in two main areas of the evaluation: Project Approach and Qualifications/Experience of the Project Manager. Herrera’s project approach was very well thought out and did not presume a definite solution but wanted to provide the City input into the option based on careful analysis. Herrera also has previous experience with the City on a project in this area that will reduce the consultant learning curve on the project and ultimately save money. Herrera’s approach to design will be phased. Phase I will involve site surveying and base mapping, a geotechnical investigation, hydraulic modeling and analysis, sediment source investigation and sediment transport analysis, culvert replacement alternatives analysis, grant source evaluation (to help fund construction), and preferred alternative selection and documentation. This initial phase of work will be followed by detailed design and permitting assistance tasks, and support for construction. The attached scope of work and budget is for Phase I. Phase II (final design) will likely occur in the latter part of 2012 and early 2013. Fiscal Impact This project is currently in the City Capital budget and is funded by the Stormwater Utility Fund at $147,600 in 2012. The cost for Phase I is $101,005. Attachments Attachment 1: Agreement Attachment 2: Map - Culvert Replacement Form Review Inbox Reviewed By Date Engineering Robert English 03/14/2012 04:02 PM Public Works Phil Williams 03/14/2012 04:16 PM City Clerk Sandy Chase 03/15/2012 08:25 AM Mayor Dave Earling 03/15/2012 08:50 AM Final Approval Sandy Chase 03/15/2012 11:05 AM Form Started By: Megan Cruz Started On: 03/14/2012  Final Approval Date: 03/15/2012  Packet Page 84 of 317 P a c k e t P a g e 8 5 o f 3 1 7 P a c k e t P a g e 8 6 o f 3 1 7 P a c k e t P a g e 8 7 o f 3 1 7 P a c k e t P a g e 8 8 o f 3 1 7 P a c k e t P a g e 8 9 o f 3 1 7 P a c k e t P a g e 9 0 o f 3 1 7 P a c k e t P a g e 9 1 o f 3 1 7 P a c k e t P a g e 9 2 o f 3 1 7 P a c k e t P a g e 9 3 o f 3 1 7 P a c k e t P a g e 9 4 o f 3 1 7 P a c k e t P a g e 9 5 o f 3 1 7 P a c k e t P a g e 9 6 o f 3 1 7 P a c k e t P a g e 9 7 o f 3 1 7 P a c k e t P a g e 9 8 o f 3 1 7 P a c k e t P a g e 9 9 o f 3 1 7 P a c k e t P a g e 1 0 0 o f 3 1 7 P a c k e t P a g e 1 0 1 o f 3 1 7 P a c k e t P a g e 1 0 2 o f 3 1 7 Packet Page 103 of 317 AM-4641   Item #: 4. I. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Jeanie McConnell Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action  Information Subject Title Authorization for Mayor to approve a Release of Easement at 633 2nd Avenue North. Recommendation from Mayor and Staff Approve Release of Easement at 633 2nd Avenue North. Previous Council Action On March 13, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval at the March 20, 2012 Council meeting. Narrative A storm utility easement was errantly granted to the City of Edmonds in December, 2011. The intent of the easement is to give Mr. and Mrs. Echelbarger the right to install a private storm line across neighboring private property owned by Mr. and Mrs. Lester. The City should not be party to the easement. The subject Release of Easement is the appropriate formal process to release all rights to the easement. Attachments Attachment 1-Easement Release Attachment 2-Utility Easement Form Review Inbox Reviewed By Date Engineering Robert English 03/14/2012 04:24 PM Public Works Phil Williams 03/15/2012 10:17 AM City Clerk Sandy Chase 03/15/2012 03:50 PM Mayor Dave Earling 03/15/2012 03:59 PM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Megan Cruz Started On: 03/14/2012  Final Approval Date: 03/15/2012  Packet Page 104 of 317 Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 RELEASE OF EASEMENT Reference #: AF# 201112150131 Grantors: Joel R. and Deborah Lester Grantee: City of Edmonds Assessor’s Property Tax Parcel No: 00520100000700 (recor ded as 00502100000700) Property Address: 633 2nd Avenue North KNOW ALL MEN BY THESE PRESENTS that the City of Edmonds (“Grantee”), a Washington municipal corporation, is the owner of a Utility Easement acquired from Joel R. and Deborah Lester, husband and wife (“Grantors”), dated December 15, 2011, recorded under Auditor’s File No. 201112150131, records of Snohomish County, over the real property described therein as follows: MORSE ADD TO EDMONDS BLK 000 D-00 – LOT 7 Grantee does hereby terminate and release all rights, title and interest of every nature held by the Grantee, its successors and assigns arising under or accruing as a result of the easement having Snohomish County Auditor Recording No. 201112150131 and described as follows: The North three feet of the East 120.41 feet together with the East 10 feet of the East 40 feet of Morse Add to Edmonds BLK 000 D-00-lot 7. IN WITNESS WHEREOF, said corporation has caused this instrument to be executed this ________ day of ________________, 20____. GRANTEE, CITY OF EDMONDS: ___________________________________ Dave Earling, Mayor ATTEST/AUTHENTICATED: ___________________________________ Sandra S. Chase, City Clerk APPROVED AS TO FORM: ___________________________________ Office of the City Attorney Packet Page 105 of 317 P a c k e t P a g e 1 0 6 o f 3 1 7 AM-4643   Item #: 4. J. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Pam Lemcke Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action  Information Subject Title Authorization to approve Utility Easement for the Sewer Lift Station Rehabilitation Project. Recommendation from Mayor and Staff Approve Utility Easement. Previous Council Action On March 13, 2012, the Planning, Parks and Public Works committee recommended Council approve the easement and forward this item to the consent agenda at the March 20, 2012, Council meeting. Narrative Sewer Lift Station No. 14 is one of nine stations that are being upgraded as part of the City’s Sewer Lift Station Rehabilitation project. Lift Station No. 14 is located on 211th Place SW east of 80th Ave W. The existing mechanical and electrical equipment that operate this station is obsolete and needs to be replaced to prevent pump failures, reduce the risk of sewage overflows and reduce maintenance costs.   There is an existing easement for Lift Station No. 14 located on private property. Because of electrical code requirements, the City must house the new electrical system in a larger control box, subsequently requiring a larger easement area than currently exists. The City has reached an agreement with the property owner and will provide $2,221.18 in compensation for the permanent sewer easement. The easement cost will be funded by the 412 Utility Fund.  The City Attorney has reviewed the easement and approved it as to form. The proposed easement as well as a drawing indicating the easement area is attached. Attachments Attachment 1-Easement Form Review Inbox Reviewed By Date Engineering Robert English 03/14/2012 04:17 PM Public Works Phil Williams 03/14/2012 04:21 PM City Clerk Sandy Chase 03/15/2012 08:25 AM Mayor Dave Earling 03/15/2012 08:49 AM Final Approval Sandy Chase 03/15/2012 11:05 AM Form Started By: Megan Cruz Started On: 03/14/2012  Final Approval Date: 03/15/2012  Packet Page 107 of 317 Packet Page 108 of 317 Packet Page 109 of 317 Packet Page 110 of 317 Packet Page 111 of 317 AM-4644   Item #: 4. K. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Robert English Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Information  Information Subject Title Traffic Impact Fee Annual Report Recommendation from Mayor and Staff For information only. Previous Council Action On March 13, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda at the March 20, 2012 Council meeting. Narrative In 2004, the City authorized the collection of Traffic Impact Fees to help pay for transportation projects that are needed to serve new growth and development. Pursuant to Section 18.82.080(C) of the Edmonds Community Development Code (ECDC), Attachment 1 is an accounting of the Traffic Impact Fee Fund for the year ending December 31, 2011. The City collected a total of $307,522 in traffic impact fees and interest of $155.68 during 2011. These revenues combined with the 2011 beginning fund balance of $93,067 resulted in total available funding of $400,744.  On the expense side and in accordance with section 18.82.100 of the ECDC, the traffic impact fee fund paid $41,891 for the annual debt service to the Public Works Trust Fund (PWTF) for the 220th Street SW Improvements Project. The remaining balance of $358,699 combined with 2011 earnings is available to make future debt service payments on the 220th Street SW project or applied to other eligible transportation projects such as the Five Corners Roundabout and the 212th St./76th Ave Intersection Improvements. Attachments Attachment 1-Traffic Impact Fee Report Form Review Inbox Reviewed By Date Engineering Robert English 03/14/2012 04:27 PM Public Works Phil Williams 03/15/2012 10:17 AM City Clerk Sandy Chase 03/15/2012 03:50 PM Mayor Dave Earling 03/15/2012 03:58 PM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Megan Cruz Started On: 03/14/2012  Final Approval Date: 03/15/2012  Packet Page 112 of 317 20 1 1 2011 Ap p l i c a n t Si t e A d d r e s s Bu s . L i c e n s e B l d g P e r m i t F u n d N a m e Transaction ReferenceAmount TransferredCumulative Total Beginning Balance $93,067.14 03 / 0 2 / 1 1 b l d 2 0 1 0 0 6 5 7 0 5 2 8 4 2 Sc o t t ' s B a r & G r i l l R e s t a u r a n t R e s t a u r a n t A d d o f 1 0 2 5 s f X $4,030.35 81 1 5 L a k e B a l l i n g e r W a y $97,097.49 03 / 0 3 / 1 1 b l d 2 0 1 0 0 7 8 4 0 5 2 8 5 5 Cl e a r w a t e r H o m e s va c a n t l a n d S F R X $1,196.33 22 8 0 8 9 6 t h P l W $98,293.82 03 / 1 5 / 1 1 b l d 2 0 1 1 0 0 6 6 0 5 2 9 4 5 Ja c k M u r p h y ' s Sp e c i a l t y R e t a i l R e s t a u r a n t X $5,051.80 10 9 4 t h A v e N $103,345.62 04 / 1 3 / 1 1 b l d 2 0 1 1 0 1 9 0 0 5 3 0 6 5 Re v e l a t i o n s Y o g u r t Ge n e r a l O f f i c e Co f f e e / D o n u t Sh o p X $7,926.24 52 7 M a i n S t r e e t $111,271.86 04 / 2 1 / 1 1 b l d 2 0 1 1 0 1 6 1 0 5 3 1 1 0 La n d s v e r k Q u a l i t y H o m e s v a c a n t l a n d S F R X $840.72 85 1 2 1 8 4 t h S t S W $112,112.58 04 / 2 1 / 1 1 s t f 2 0 1 1 0 0 0 2 0 5 3 1 1 5 Os c a r e H e a l t h C e n t e r G e n e r a l O f f i c e M e d i c a l O f f i c e X $870.00 23 9 3 1 H i g h w a y 9 9 $112,982.58 04 / 2 9 / 1 1 b l d 2 0 1 0 0 0 1 3 0 5 3 1 5 8 Ho l y R o s a r y C h u r c h Ch u r c h a d d P a r i s h H a l l X $12,250.76 76 0 A l o h a S t r e e t $125,233.34 04 / 2 9 / 1 1 b l d 2 0 1 0 0 3 1 4 0 5 3 1 5 0 Go l d va c a n t l a n d S F R X $840.72 75 1 0 1 6 2 n d S t S W $126,074.06 05 / 0 5 / 1 1 s t f 2 0 1 1 0 0 0 4 0 5 3 1 9 4 Na t u r o p a t h i c D e r m a t o l o g y G e n e r a l O f f i c e M e d i c a l O f f i c e X $1,200.00 32 4 M a i n S t r e e t $127,274.06 05 / 0 9 / 1 1 b l d 2 0 1 1 0 0 9 5 0 5 3 2 1 7 Di c k ' s D r i v e - I n va c a n t l a n d R e s t a u r a n t X $34,922.00 $162,196.06 05 / 1 6 / 1 1 b l d 2 0 1 0 0 9 9 9 0 5 3 2 6 8 Re a d va c a n t l a n d S F R X $840.72 99 4 7 W a t e r S t r e e t $163,036.78 05 / 2 0 / 1 1 b l d 2 0 0 9 0 7 4 3 0 5 3 2 9 7 Is a a c s o n va c a n t l a n d S F R X $840.72 16 0 0 7 7 3 r d P l W $163,877.50 05 / 2 0 / 1 1 s t f 2 0 1 1 0 0 0 5 0 5 3 2 9 9 Vi l l a g e A u t o S a l e s Re t a i l S a l e s C a r L o t X $1,249.41 23 4 1 0 H i g h w a y 9 9 $165,126.91 06 / 2 9 / 1 1 AJ110091 (41,890.69)$ $123,236.22 07 / 0 1 / 1 1 b l d 2 0 1 1 0 1 5 8 0 5 3 5 3 8 1s t S e c u r i t y B a n k Ba n k Ba n k a d d b u i l d i n g a r e a X $2,921.73 62 0 E d m o n d s W a y $126,157.95 Fe e C o l l e c t e d W i t h : Fee Amount Pe r m i t Nu m b e r Re c e i p t Nu m b e r Pr e v i o u s IT E L a n d U s e Ne w IT E L a n d U s e PWTF Annual Loan Payment Tr a n s p o r t a t i o n I m p a c t F e e R e c e i p t s a n d F u n d s T r a n s f e r D a t a R e c o r d Tr a n s p o r t a t i o n I m p a c t F e e F u n d A c c o u n t N u m b e r : 1 1 2 . 5 0 2 . 0 0 0 . 3 4 5 . 8 6 0 . 0 0 0 . 0 0 RE C E I P T S TRANSFERS Da t e No t e s Pa g e 1 Pa c k e t Pa g e 11 3 of 31 7 20 1 1 2011 Ap p l i c a n t Si t e A d d r e s s Bu s . L i c e n s e B l d g P e r m i t F u n d N a m e Transaction ReferenceAmount TransferredCumulative Total Fe e C o l l e c t e d W i t h : Fee Amount Pe r m i t Nu m b e r Re c e i p t Nu m b e r Pr e v i o u s IT E L a n d U s e Ne w IT E L a n d U s e Tr a n s p o r t a t i o n I m p a c t F e e R e c e i p t s a n d F u n d s T r a n s f e r D a t a R e c o r d Tr a n s p o r t a t i o n I m p a c t F e e F u n d A c c o u n t N u m b e r : 1 1 2 . 5 0 2 . 0 0 0 . 3 4 5 . 8 6 0 . 0 0 0 . 0 0 RE C E I P T S TRANSFERS Da t e No t e s 7/ 7 / 1 1 1 b l d 2 0 1 1 0 2 4 3 0 5 3 5 5 6 Wi l l i a m s v a c a n t l a n d S F R X $ 1 , 1 9 6 . 3 3 17 8 0 4 V i s t a D e l M a r $127,354.28 07 / 1 5 / 1 1 b l d 2 0 1 0 0 7 5 7 0 5 3 6 1 5 Cl e a r w a t e r H o m e s va c a n t l a n d S F R X $1,140.72 22 8 0 6 9 6 t h P l W $128,495.00 07 / 1 5 / 1 1 b l d 2 0 1 0 0 7 5 8 0 5 3 6 1 6 Cl e a r w a t e r H o m e s va c a n t l a n d S F R X $1,140.72 22 8 0 4 9 6 t h P l W $129,635.72 07 / 2 0 / 1 1 b l d 2 0 1 1 0 1 9 6 0 5 3 6 3 8 Pa n e r a B r e a d Re s t a u r a n t R e s t a u r a n t a d d b u i l d i n g a r e a X $2,394.67 $132,030.39 08 / 1 7 / 1 1 b l d 2 0 0 9 0 5 3 0 0 5 3 8 1 3 Ha r b o r S q u a r e A t h l e t i c C l u b Ge n e r a l O f f i c e a d d i t i o n X $9,476.26 16 0 W e s t D a y t o n S t r e e t $141,506.65 08 / 2 2 / 1 1 b l d 2 0 1 1 0 4 5 7 0 5 3 8 3 8 Ba i c h a T e a R o o m Ge n e r a l O f f i c e X $4,962.72 62 2 5 t h A v e S $146,469.37 08 / 2 9 / 1 1 b l d 2 0 1 1 0 2 4 2 0 5 3 8 8 5 Wo o d h a v e n V e t C l i n i c Ve t C l i n i c V e t C l i n i c a d d b u i l d i n g a r e a X $5,703.57 23 2 0 4 E d m o n d s W a y $152,172.94 10 / 1 0 / 1 1 b l d 2 0 1 0 0 6 5 4 0 5 4 1 6 4 O' R e i l l y A u t o P a r t s Re t a i l S a l e s S p e c i a l t y R e t a i l X $4,929.00 23 0 0 5 H i g h w a y 9 9 $157,101.94 10 / 2 6 / 1 1 b l d 2 0 1 1 0 5 6 7 0 5 4 2 5 5 Ed m o n d s W a y A p a r t m e n t s S F R ' s M i x e d U s e X $67,700.24 23 0 2 0 E d m o n d s W a y $224,802.18 11 / 0 4 / 1 1 b l d 2 0 1 1 0 7 7 0 0 5 4 3 0 4 So r v i k va c a n t l a n d S F R X $1,140.72 98 1 1 2 2 4 t h S t S W $225,942.90 12 / 0 6 / 1 1 b l d 2 0 1 1 0 6 9 2 0 5 4 4 4 5 Sw e d i s h C a n c e r C e n t e r p a r k i n g l o t M e d i c a l O f f i c e X $64,770.00 21 6 0 7 7 6 t h A v e W $290,712.90 12 / 1 4 / 1 1 b l d 2 0 1 1 0 8 1 5 0 5 4 4 9 0 Pr e m i e r O r t h o p e d i c va c a n t l a n d M e d i c a l O f f i c e X $67,145.00 21 4 0 1 7 2 n d A v e W $357,857.90 12 / 2 1 / 1 1 b l d 2 0 1 1 0 1 6 0 0 5 4 5 3 2 La n d s v e r k va c a n t l a n d S F R X $840.72 85 0 4 1 8 4 t h S t S W $358,698.62 $307,522.17 In t e r e s t E a r n e d 2 0 1 1 $155.68 $358,854.30 TO T A L T r a f f i c I m p a c t F e s s c o l l e c t e d i n 2 0 1 1 : 2011 YEAR-END BALANCE Co f f e e / D o n u t Sh o p Pa g e 2 Pa c k e t Pa g e 11 4 of 31 7 AM-4653   Item #: 4. L. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:City Council Office Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action  Information Subject Title Referral to Planning Board of proposed code amendment to provide expanded notice requirements for street vacations. Recommendation from Mayor and Staff Councilmember Petso consulted Rob Chave regarding this item. Rob Chave expressed no opposition to the proposal at this time, and indicated that the Planning Board would need to review the proposed code amendment. The Mayor is aware of the proposal. Previous Council Action This agenda item was reviewed by the Planning, Parks and Public Works Committee on 03-13-12 and recommended to be placed on the Consent Agenda for approval. Narrative In response to a citizen request, Councilmembers Petso and Bloom met with City Attorney Jeff Taraday to discuss temporary construction easements and street vacations.  A possible code amendment was discussed that would amend the notice requirements for street vacations to indicate the nature of any easement that would be retained in connection with the vacation, and, if such notice is not provided, continue the public hearing until such time as adequate notice is provided. The exact proposal, at present, is adding section 6 to ECDC 20.70.090A which would provide as follows: 6. A description of any easement under consideration to be retained by the City. In the event an easement is desired, but was not included in the notice, the public hearing will be continued to allow time for notice of the easement to be provided.  At this point, the proposed language has not been reviewed by the City Attorney. My request is that the proposed amendment be sent to the Planning Board for their review this spring. It is expected that the Planning Board will provide a prompt recommendation to Council, whether for, against, or with modification. Attachment:  ECDC 20.70 - Street Vacations Attachments Attachment: ECDC 20.70 Packet Page 115 of 317 Form Review Inbox Reviewed By Date Mayor Dave Earling 03/15/2012 04:00 PM Final Approval Sandy Chase 03/16/2012 07:36 AM Form Started By: Sandy Chase Started On: 03/15/2012  Final Approval Date: 03/16/2012  Packet Page 116 of 317 1 Edmonds Community Development Code Chapter 20.70 STREET VACATIONS Sections: 20.70.000 Purpose. 20.70.010 Applicability. 20.70.020 Criteria for vacation. 20.70.030 City easement rights for public utilities and services. 20.70.040 Limitations on vacations. 20.70.050 Initiation of proceedings. 20.70.060 Application requirements. 20.70.070 Public hearing – Date fixing. 20.70.80 Staff report preparation 20.70.090 Public notification – Contents and distribution. 20.70.100 Vacation file content and availability. 20.70.110 Public hearing – Required. 20.70.120 Public hearing – Continuation. 20.70.130 Public hearing – Presentation by planning manager. 20.70.140 Final decision. 20.70.000 Purpose. This chapter establishes the procedure and criteria that the city will use to decide upon vacations of streets, alleys, and public easements. [Ord. 2933 § 1, 1993]. 20.70.010 Applicability. This chapter applies to each request for vacation by city council or by petition. Note: if the street to be vacated is shown on the official street map (Chapter 19.80 ECDC), the approved street vacation also changes the official street map to remove the vacated street (See Chapter 20.65 ECDC). [Ord. 2933 § 1, 1993]. Packet Page 117 of 317 2 20.70.020 Criteria for vacation. The city council may vacate a street, alley, or easement only if it finds that: A. The vacation is in the public interest; and B. No property will be denied direct access as a result of the vacation. [Ord. 2933 § 1, 1993]. 20.70.030 City easement rights for public utilities and services. In vacating a street, alley, or easement, the city council may reserve for the city any easements or the right to exercise and grant any easements for public utilities and services. [Ord. 2933 § 1, 1993]. 20.70.040 Limitations on vacations. A. Areas that May Not Be Vacated. The city may not vacate any street, alley, easement, or part thereof that abuts any body of water unless all elements of RCW 35.79.035 are complied with, and the vacated area will thereby become available for the city or other public entity to acquire and to use for a public purpose. B. Objection by Property Owner. The city shall not proceed with the vacation if the owners of 50 percent or more of the property abutting the street or alley or part thereof, or underlying the easement or part thereof, to be vacated file a written objection in the planning division prior to the time of the hearing. [Ord. 2933 § 1, 1993]. 20.70.050 Initiation of proceedings. A vacation may be initiated by: A. City council; or B. The owners of more than two-thirds of property abutting the portion of the street or alley to be vacated or, in the case of an easement, two-thirds of property underlying the portion of the easement to be vacated. [Ord. 2933 § 1, 1993]. 20.70.060 Application requirements. An applicant may apply for a vacation by submitting the following: A. A vacation petition with supporting affidavits on forms provided by the planning division; B. A legal description of the street, alley, easement, or part thereof to be vacated. This legal description shall be prepared by a surveyor registered in the state of Washington; C. Fifteen paper copies of a site map showing the street, alley, easement or part thereof to be vacated and showing all properties with subdivision, block, lots, and specifying open and unopened rights-of-way for a radius of 400 feet from the street, alley, easement, or part thereof, to be vacated. These site maps must be at a scale of 1" = 50'; D. An 8-1/2-by-11-inch clear plastic transparency of the site map; Packet Page 118 of 317 3 E. Address labels obtained from the Snohomish County comptroller’s office containing the names and addresses of the owners of all property within 300 feet of any boundary of the street, alley, easement, or part thereof, to be vacated; F. A copy of the Snohomish County assessor’s map identifying the properties specified in subsection E of this section; G. Two copies of an appraisal prepared by a qualified land appraiser with an M.A.I. designation, establishing the fair market value of the street, alley, or part thereof to be vacated. An appraisal is not required if a utility easement only is proposed to be vacated; H. A completed application and fee as established by ordinance; I. If the property was originally dedicated by one and only one of the abutting properties, the designation of the property from which the right-of-way was dedicated; and J. Any additional information or material that the manager of the planning division or his/her appointee determines is reasonably necessary for the city council to consider the requested vacation. [Ord. 2933 § 1, 1993]. 20.70.070 Public hearing – Date fixing. Subsequent to the completion of an application, or initiation by city council, the city council shall by resolution fix a time when the city council will hold a public hearing on the proposed vacation. The hearing will be not more than 60 days nor less than 20 days after the date of passage of the resolution. [Ord. 2933 § 1, 1993]. 20.70.80 Staff report preparation. A. Contents. The planning manager or his/her designee shall prepare a staff report containing the following information: 1. All pertinent application materials submitted by the applicant; 2. All comments regarding the vacation received in the planning division prior to distribution of the staff report; 3. An analysis of the requested vacation in relation to the provisions of this chapter and the applicable provisions of the comprehensive plan; and 4. A recommendation on the vacation. B. Distribution. Prior to the hearing, the planning manager shall distribute this report to: 1. Each member of the city council; and 2. Each applicant (if applicable). [Ord. 2933 § 1, 1993]. 20.70.090 Public notification – Contents and distribution. A. Content. The city clerk shall prepare a public notice containing the following information: Packet Page 119 of 317 4 1. A statement that a request to vacate the street, alley, easement, or part thereof will be considered by the city council; 2. A locational description in nonlegal language along with a vicinity map that identifies the street, alley, easement, or part thereof; 3. A statement of the time and place of the public hearing before the city council; 4. A statement of the availability of the vacation file; and 5. A statement of the right of any person to submit written comments to the city council prior to or at the public hearing and to appear before the city council at the hearing to give comments orally. B. Distribution. At least 20 calendar days before the public hearing the planning manager shall distribute the public notice as follows: 1. A copy will be sent to the owner of each piece of property within 300 feet of any boundary of the street, alley, easement, or part thereof to be vacated; 2. A copy will be sent to each resident living immediately adjacent to the street, alley, easement, or part thereof to be vacated; 3. A copy will be published in the official newspaper of the city; 4. At least three copies will be posted in conspicuous public places in the city; and 5. At least three copies will be posted on the street, alley, easement, or part thereof to be vacated. [Ord. 2933 § 1, 1993]. 20.70.100 Vacation file content and availability. A. Content. The planning manager shall compile a vacation file which contains all information pertinent to the proposed vacation. B. Availability. This file is a public record. It is available for inspection and copying in the planning division during regular business hours. [Ord. 2933 § 1, 1993]. 20.70.110 Public hearing – Required. The city council shall hold a public hearing on each requested vacation. [Ord. 2933 § 1, 1993]. 20.70.120 Public hearing – Continuation. The city council may continue the hearing if, for any reason, it is unable to hear all of the public comments on the vacation, or if the city council determines that it needs more information on the vacation. If during the hearing, the city council announces the time and place of the next hearing on the vacation, no further notice of the hearing need be given. [Ord. 2933 § 1, 1993]. 20.70.130 Public hearing – Presentation by planning manager. Packet Page 120 of 317 5 At the outset of the hearing, the planning manager or his/her designee shall make a brief presentation of: A. An analysis of the requested vacation in relation to the provision of this chapter and the applicable provisions of the comprehensive plan; and B. A recommendation on the requested vacation. [Ord. 2933 § 1, 1993]. 20.70.140 Final decision. A. Generally. Following the public hearing, the city council shall, by motion approved by a majority of the entire membership in a roll call vote, either: 1. Adopt an ordinance granting the vacation; or 2. Adopt a motion denying the vacation; or 3. Adopt a resolution of intent to vacate stating that the city council will, by ordinance, grant the vacation if the applicant meets specific conditions within 90 days. The city may require the following as conditions: a. Either: i. Monetary compensation to be paid to the city in the amount of up to one-half the fair market value for the street, alley, or part thereof to be vacated unless acquired at “public expense”, then full appraised value shall be paid; or ii. The grant of a substitute public right-of-way which has value as an access way at least equal to the vacated street, alley, or part thereof; or iii. Any combination of paragraphs A(3)(a)(i) and A(3)(a)(ii) of this section totaling but not more than one-half the fair market value of the street, alley, or part thereof to be vacated. OR b. A grant of an easement to the city in exchange for the easement vacated. If the applicant complies with conditions imposed in the resolution of intent to vacate within 90 days, the city council shall adopt an ordinance granting the vacation. B. Findings Required. As part of each ordinance granting a vacation, motion denying a vacation, or resolution of intent to vacate, the city council shall adopt findings and conclusions to support its decision. C. Distribution. Within five working days of the city council decision, the planning manager shall mail a copy of the notice of decision to the applicant and all persons who submit a written or oral testimony at the city council’s hearing. [Ord. 2933 § 1, 1993; Ord. 2493, 1985]. Packet Page 121 of 317 AM-4638   Item #: 4. M. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted By:Carrie Hite Department:Parks and Recreation Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Information  Information Subject Title Park Impact Fee Study process. Recommendation from Mayor and Staff Approve on consent. Previous Council Action On March 6, 2012, Council authorized staff to proceed with completion of a Park Impact Fee Study.  Narrative At City Council meeting on March 6th, there was a public hearing in regards to Park Impact Fees for the City of Edmonds.  At the conclusion of the Public Hearing, Council unanimously voted to proceed with a Park Impact Fee Study.  The motion was made, seconded, and approved to authorize the Parks Director to issue a Request for Proposal for completion of the study of Park Impact Fees. According to our Purchasing Policy, when procuring professional services, an RFP procedure is required on services costing more than $100,000. The estimate for this process is between $25,000-30,000. The purchasing policy does not preclude an RFP process for services below $100,000. That said, it takes time and money to issue an RFP, advertise in the Business Journal, and complete this type of process.  In consultation with the Mayor, Council, and City Attorney, it seems more prudent to proceed with completion of a Park Impact Fee Study by interviewing the top 2-3 firms that have experience in these studies, rather than proceed with a full RFP process.  This is allowed by law and by code, and would allow completion of this process expeditiously and less expensively. Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/14/2012 02:19 PM Mayor Dave Earling 03/15/2012 07:34 AM Final Approval Sandy Chase 03/15/2012 08:26 AM Form Started By: Carrie Hite Started On: 03/14/2012 12:09 PM Final Approval Date: 03/15/2012  Packet Page 122 of 317 Packet Page 123 of 317 AM-4661   Item #: 4. N. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Shawn Hunstock Submitted By:Carl Nelson Department:Finance Committee:Finance Type:Action Information Subject Title Fiber Optic Service Agreement for Internet Service. Recommendation from Mayor and Staff Place on the consent agenda for signature by Mayor. Previous Council Action Resolution 1234 - Support of Continued Development of Fiber Optic Opportunities as a Source of City Revenue. This agreement is in keeping with the intent of Resolution 1234 and provides services from the City's excess capacity. The Council has previously reviewed and approved interlocal agreements (Edmonds Community College, Stevens Hospital, and SNOCOM) for the City to provide Internet services. Narrative Along one of the City's Fiber Optic Cable paths, excess fiber capacity exists so as to allow for the provision of service to the 110 James Building in Edmonds.  The attached agreement provides the terms, conditions, and rates for that service. The business at 110 James Street, James Street Telephone, has expressed an interest for the City to provide service at the 30Megabit level which would result in monthly revenue to the City of $770.   Given our current fiber connections there are no additional expenses anticipated to provide this service. Fiscal Impact Fiscal Year:2012 Revenue:$9,240 Expenditure:0 Fiscal Impact: The proposed interlocal would provide $770/mo revenue from James Street Telephone for the City providing Internet access. There are no additional expenses to provide this service to them. Attachments Services Agreement Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/16/2012 09:18 AM Mayor Dave Earling 03/16/2012 09:48 AM Final Approval Sandy Chase 03/16/2012 09:49 AM Form Started By: Carl Nelson Started On: 03/16/2012  Packet Page 124 of 317 Final Approval Date: 03/16/2012  Packet Page 125 of 317 Packet Page 126 of 317 Packet Page 127 of 317 Packet Page 128 of 317 Packet Page 129 of 317 Packet Page 130 of 317 Packet Page 131 of 317 Packet Page 132 of 317 Packet Page 133 of 317 AM-4662   Item #: 4. O. City Council Meeting Date: 03/20/2012 Time:Consent   Submitted For:Shawn Hunstock Submitted By:Carl Nelson Department:Finance Committee:Finance Type:Action Information Subject Title Lease Agreement for Access to Fiber from 110 James St. Recommendation from Mayor and Staff Place on the consent agenda for signature by Mayor. Previous Council Action Resolution 1234 - Support of Continued Development of Fiber Optic Opportunities as a Source of City Revenue.  This agreement is in keeping with the intent of Resolution 1234 and covers the terms, conditions, and payment towards costs of providing access to the 110 James Building as a prelude to establishing a services agreement with them. Narrative The Fiber Optic Cable running from City Hall to the Waste Water Treatment Plant has excess fiber capacity so as to allow for the provision of service to the 110 James Building which is along that route. The attached agreement provides the terms and conditions for exteneding the service to 110 James and recovering $15,000 of the cost. Attachments Fiber Lease Agreement Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/16/2012 09:18 AM Mayor Dave Earling 03/16/2012 09:47 AM Final Approval Sandy Chase 03/16/2012 09:49 AM Form Started By: Carl Nelson Started On: 03/16/2012  Final Approval Date: 03/16/2012  Packet Page 134 of 317 Packet Page 135 of 317 Packet Page 136 of 317 Packet Page 137 of 317 Packet Page 138 of 317 Packet Page 139 of 317 Packet Page 140 of 317 Packet Page 141 of 317 Packet Page 142 of 317 AM-4637   Item #: 5. City Council Meeting Date: 03/20/2012 Time:5 Minutes   Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action  Information Subject Title Confirmation of appointments to Architectural Design Board (1), Arts Commission (1), and Sister City Commission (2). Recommendation from Mayor and Staff It is recommended by the Mayor and staff that these four applicants be confirmed. Previous Council Action Narrative Mr. Utt previously served on the ADB in Position #1 Architect and only served one term. Per Edmonds Municipal Code (EMC) Chapter 10.05.010© he is eligible to serve one more full term (4 years). The position he is being appointed to is Planner. Beverly Shaw-Starkovich is filling Position #1 (of 7) and she is appointed as one of the 4 commissioners who are required to have a professional background in the arts. She is appointed as a Visual Arts representative with her professional career as a painter. Terms are for 4 years and term limits are set at two full consecutive terms. Marlene Friend is being appointed to position #4 on the Sister City Commission. This will be Marlene's first appointment to this Commission. Terms are set at 3 years with no term limits. Kay Vreeland is being appointed to position #5 on the Sister City Commission. This is Kay's first appointment to this Commission as well. Attachments Richard_Utt Beverly_Shaw-Starkovich Marlene_Friend Kay_Vreeland Form Review Inbox Reviewed By Date Final Approval Sandy Chase 03/15/2012 11:06 AM Mayor Dave Earling 03/15/2012 11:08 AM Packet Page 143 of 317 Form Started By: Carolyn LaFave Started On: 03/14/2012 09:01 AM Final Approval Date: 03/15/2012  Packet Page 144 of 317 Packet Page 145 of 317 Packet Page 146 of 317 Packet Page 147 of 317 Packet Page 148 of 317 Packet Page 149 of 317 Packet Page 150 of 317 AM-4624   Item #: 6. City Council Meeting Date: 03/20/2012 Time:20 Minutes   Submitted For:Stephen Clifton Submitted By:Stephen Clifton Department:Community Services Review Committee: Committee Action: Type:Information  Information Subject Title Annual Report - Snohomish County Tourism Bureau. Recommendation from Mayor and Staff For information. Previous Council Action N/A Narrative A representative of the Snohomish County Tourism Bureau will present their annual report. Attachments Annual Report Presentation Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/16/2012 08:11 AM Mayor Dave Earling 03/16/2012 08:11 AM Final Approval Sandy Chase 03/16/2012 08:15 AM Form Started By: Stephen Clifton Started On: 03/08/2012  Final Approval Date: 03/16/2012  Packet Page 151 of 317 Snohomish County Tourism Bureau 2011 Annual Report Packet Page 152 of 317 Tourism IS economic development Visitors to Washington State spent $16.4 billion in 2011; accounting for nearly $1 billion in local/state tax revenues. Travel spending increased by 5.0 percent in Washington state from 2010 to 2011. Packet Page 153 of 317 Impact of Travel to Local Economy Overnight Travelers to Washington State - average 2.3 people per travel party - stay 2.5 nights - spend $451 per travel party per day - totaling $16.4 billion *travelers staying in hotels/motels Packet Page 154 of 317 Absence of State Tourism Office Washington Tourism Alliance (WTA) was established by industry stakeholders with the sole mission of sustaining destination tourism marketing for Washington State. Governed and overseen by the tourism industry and is not a state government organization. Packet Page 155 of 317 Washington Tourism Alliance Other state organizational structures and funding models are being evaluated. Plans and budgets are being developed for a three year program of work. State website and content now managed by WTA A state tourism summit will be held April 5th bringing together all sectors of the tourism industry Packet Page 156 of 317 Washington Tourism Alliance What should you do? Get engaged! Join, volunteer and advocate for economic development through tourism. http://watourismalliance.com/ Support travel Hold meetings and events in Snohomish County Invite family and friends to visit Utilize the resources of the Snohomish County Tourism Bureau Become tourism advocates Why?? Packet Page 157 of 317 Because Tourism Matters Effect of Tourism in Snohomish County 8,980 jobs $ 190.8 million payroll $ 13.4 million local taxes $ 47.9 million state taxes *Data provided by Washington State Office of Community Trade and Economic Development Olympia, Washington as of January 2011 Packet Page 158 of 317 Tourism Works for Snohomish County! Visitor spending in Snohomish County is $797.6 million per year; Down 4.4% from previous year: Transportation and fuel $ 201.4 million Restaurants $ 221.9 million Retail stores $ 120.9 million Recreation and entertainment $ 106.5 million Accommodations $ 90.3 million Grocery stores $ 45.3 million *Data provided by Washington State Office of Community Trade and Economic Development Olympia, Washington as of October 2010 and represents a decrease over previous year of 4.4% Packet Page 159 of 317 Impact of Travel to Local Economy Visitors from outside of Washington (residents of other states or countries) generated $245 of tax revenue for each Washington household. Resident travel within the state generated an additional $145 of tax revenue per household. Packet Page 160 of 317 Tourism Rebounds The recovery in the travel industry is being led by increased revenue (room rates) which saw a 6.8% increase in Washington State over 2010 while room demand increased by just 3.3 %. Snohomish County saw a 11.4% increase in revenue and a 6.6% increase in demand over 2010. *As measured by Smith Travel Research Packet Page 161 of 317 2011 Tourism Marketing Budget as Compared to Economic Impact Tourism Economic Budget as a % Budget Impact ** of Econ. Impact SCTB $ 744,944 $797.6 million .09 % Whatcom $784,259 $435.5 million .18 % Pierce $2.3 million $852.8 million .26 % Tri-Cities $1.7 million $349.8 million * .49 % Yakima $2.1 million $309.5 million .68% Spokane $6.6 million $790.9 million .83 % Seattle $9.2 million $6.9 billion .13 % Vancouver USA $905,000 $364.3 million .25 % * TriCities includes both Benton & Franklin Counties. ** Economic impact is based on 2009 data – the most recent available. Includes sports commission funding where applicable Budgets are all revenue sources. Packet Page 162 of 317 Tourism Promotion Area Through the efforts of the lodging industry, SCTB and SCSC, the tourism promotion area is in effect! Applications were submitted in December 2011. The TPA board reviewed funding applications - funding 7 applicants for $255,000. Tourism related organizations are encouraged to apply directly to the TPA Fund managed by Snohomish County Office of Economic Development. Packet Page 163 of 317 Brief Overview of 2011 Tourism spending and economic impact of tourism in Snohomish County will be available in March. Generated 15,123 requests for information from ads; a slight increase from 2010 Web visitors for Snohomish.org, SnohomishCountyWeddings.com and RoomsAtPar.com; up 28.9% over 2010. SCTB VICs served14,232 visitors. Visitor centers countywide served 113,649 visitors in 2011. Achieved $440,191 of free media coverage – up 13.5% 6,248 definite and 7,969 tentative group and convention room nights were booked in 2011 representing $23.4 million in economic impact; a 55% increase. Hotel occupancy levels were up 4.7% to 65.5%; ADR was up 4.5% leading to a increase in RevPar of 9.4% Hotel motel tax collections were up 10.6%. Packet Page 164 of 317 Convention and Group Tour Sales and Service Ads were placed in meeting and event planner, reunion and sports related publications generating over 500 requests for information, in additional to referrals from our meeting and packaged travel CD. 14,627 requests were received from leisure travelers (a slight increase). Packet Page 165 of 317 Convention and Group Tour Sales and Service 714 group tour and meeting facility guides and convention/sports events collateral materials were distributed in 2011 at trade shows, sales missions and in response to bid requests. Packet Page 166 of 317 Convention and Group Tour Sales and Service Conducted 18 familiarization tours for group tour and international tour and travel planners and domestic and international media in the communities of Arlington, Bothell, Edmonds, Everett, Lynnwood, Marysville, Monroe, Mukilteo, Snohomish and Tulalip. Packet Page 167 of 317 Convention and Group Tour Sales and Service The Bureau conducted 4 sales missions to Vancouver BC, Portland, Olympia and Colorado Springs along with: -Edward D. Hansen Conference Center -Lynnwood Convention Center -Future of Flight Aviation Center -Seattle Premium Outlets -City of Everett -City of Lynnwood -City of Snohomish -9 county hotels Resulting in 49 new leads for hotels and attractions in Snohomish County and distribution of 227 tourism guides. Packet Page 168 of 317 Convention and Group Tour Sales and Service Participated in 16 trade shows generating 4,494 direct leads and distribution of 3,659 tourism guides in 2011. The Bureau assisted 43 local, state, regional and national groups with conference services, tour itinerary planning and wedding assistance distributing 2,519 guides to attendees. Trade Show Booth Panels Packet Page 169 of 317 Convention and Group Tour Sales and Service Trade Shows Attended Packaged Travel: CITAP Go West National Tour Association North American Journeys Summit Sports Marketing: National Assoc. of Sports Commissions SportsLink Consumer travel: Outdoor Adventure Travel Meeting and Events: American Society of Association Executives Association Forum B&E Event ConFam (military reunion planners) Meeting Professionals International Cascadia Conference Seattle Wedding Show SmartMart Washington Society of Association Executives Media: Travel Media Showcase Society of American Travel Writers **Plus sales missions to Vancouver BC, Colorado Springs, Olympia and Portland Packet Page 170 of 317 Convention and Group Tour Sales and Service  90 group tour, meeting and event planner bids for group business were prepared which resulted in 6,248 total definite room nights with an economic impact of $16.5 million. Additional pending bookings at year end totaled 7,969 room nights and an additional $6.9 million of economic impact bringing the total for the year to 14,217 room nights with an economic impact of $23.4 million. Lost convention and sports business totaled 6,602 room nights in 2011 with an economic impact of $5.7 million. Room Nights Economic Impact 2009 Definite 8,945 $15.1 million Pending 2,015 $1.5 million Total 2009 10,960 $16.6 million 2010 Definite 5,690 $11.0 million Pending 4,580 $4.1 million Total 2010 10,270 $15.1 million 2011 Definite 6,248 $16.5 million Pending 7,969 $6.9 million Total 2011 14,217 $23.4 million Packet Page 171 of 317 Convention and Group Tour Sales and Service The sports market continues to be a significant segment contributing $18.2 million in economic impact. Pacific Rim Championships (Gymnastics) Mastercraft Pro Wakeboard Tour Lake Stevens 2011 Ironman 70.3 event Heroes Half Marathon WIAA State Basketball Championships Snohomish Big Foot Soccer Tournament Packet Page 172 of 317 Sports Marketing The SCTB received funding through the new Tourism Promotion Area (TPA) to augment sports marketing efforts. TPA funding for sports event marketing can go directly to event organizers. Packet Page 173 of 317 Tourism Development Ads generated 15,123 total requests for information in 2011; a slight increase over 2010. Additionally, there were 11,152 visits to RoomsAtPar/ StayShopAndSave websites as a result of advertising presence. Media buys were placed in a variety of media outlets including Sunset, National Geographic Traveler, Budget Travel, Vancouver BC newspapers and online sources Packet Page 174 of 317 Tourism Development Online ads, SEO and key word buys continues to grow in relation to our print ad presence. Packet Page 175 of 317 Tourism Development Website visitation was up over 2010 by 28.9%. www.snohomish.org www.RoomsAtPar.com www.StayShopAndSave.com www.SnohomishCountyWeddings.com Packet Page 176 of 317 Tourism Development 50,000 copies of an official visitor guide. 55,000 seasonal calendars of events. Packet Page 177 of 317 Tourism Development Four new cyber- tours were developed in 2011! New guides highlighting the aviation attractions, Granite Falls, City of Snohomish and the Mountain Loop Highway were created in concert with local partners. Packet Page 178 of 317 Public Relations and Media Six issues of StoryLine were mailed to over 1,400 travel writers with each issue. Packet Page 179 of 317 Public Relations and Media Conducted a media sales mission to Vancouver, BC Attended Society of American Travel Writers and Travel Media Showcase. Conducted media fams for 22 travel writers Packet Page 180 of 317 Public Relations and Media Sent 7 press releases – - Paine Field Passport - TPA - Heroes' Half Marathon - Hibulb Cultural Center - Warm Beach Lights of Christmas - Arlington Fly In - North County VIC opening - Christmas House donations at the VICs Over 263 media pitches and responses to writers and travel publications requests 58 articles were published Efforts resulted in $440,191 of free media coverage – up 13.5%. Packet Page 181 of 317 Public Relations and Media Expanded Internet presence through : Key word search buys and banner ads on Yahoo, Google and other search engines Destinations2Discover and Vacations2Discover through June 2011. Expanded social media campaign with Facebook, Twitter, and blogs. Packet Page 182 of 317 Social Media: Flickr, Twitter and Facebook Facebook presence: •Snohomish County Tourism •Sports •Weddings •Meetings and Conventions •Visitor Information Centers of Snohomish County Packet Page 183 of 317 Visitor Services Partnerships: - City of Arlington & Arlington-Smokey Point Chamber of Commerce and Stillaguamish Tribes. - City of Snohomish, Snohomish Chamber of Commerce, Historic Downtown Snohomish and the Historical Society of Snohomish. - City of Lynnwood Tourism and Parks & Recreation, as well as Alderwood Manor Heritage Association. A new visitor information center location for Arlington in Smokey Point Packet Page 184 of 317 Visitor Services Visitors to information centers in the county totaled 113,649 in 2011. Visitors to the 4 SCTB managed VICs totaled 14,232/ Visitor snapshot: - 47% from more than 50 miles away - 11% from other WA counties - 20% from other states - 16% from other countries - 53% from local area (including surrounding counties) Packet Page 185 of 317 Visitor Services 125 volunteers donated 11,786 hours to SCTB visitor centers, which represents an in-kind contribution of $254,813. 96 area businesses donated $68,811 worth of goods and services for SCTB and VIC programs. 22 new volunteers joined the Bureau in 2011. Packet Page 186 of 317 Visitor Services Volunteers are active in the community through the SCTB initiatives: General Aviation Day at Paine Field Snohomish County Parks & Recreation Spring Expo at Evergreen State Fairgrounds Ironman Triathlon in Lake Stevens Everett Home Show at Comcast Arena NW Lavender Conference at the Holiday Inn Downtown Everett Washington Junior Golf State Championship, Everett Golf & Country Club Packet Page 187 of 317 Visitor Services Five FAM tours were held in 2011 Mukilteo – Rosehill Community Center, Red Cup Café and Mukilteo Chocolate Company Lynnwood – the new recreation center Everett – Schack Art Center, Jetty Island and Scuttlebutt’s new location Arlington/Snohomish – Garden Treasurers and Fosters Farm ; Craven Farm and Stockers Farm. Tulalip - Hibulb Cultural Center And 8 lodging facilities from Bothell to Lake Stevens, Monroe to Mountlake Terrace Packet Page 188 of 317 Visitor Services What Visitors Say About VICs – Locals: Great ideas for staycations – Arlington Love your geo-cache – Granite Falls Great displays- Lynnwood, WA Regional: This center is full of ideas – Carlton, WA Thanks for the Wi-Fi – Victoria, BC Fantastic stop – Portland, OR Great place! Here for a wedding - Chicago, IL International: Good recommendations – Switzerland We love this Center…history plus info! – Kamloops, BC Thanks for the info…very helpful – New Zealand Super!! – Czech Republic Packet Page 189 of 317 Community Relations Sponsored 4 countywide tourism related programs including: •Four Secrets of Marketing Success •Lodging Tax 101 – Understanding the Hotel/Motel Tax •Facebook For Business •Washington State Tourism Alliance – The Future of State Tourism •Mobile Technology Seminar Packet Page 190 of 317 Community Relations Continued a pro-active role in state and local issues affecting the tourism industry by serving on the following boards and committees: Snohomish County and City of Lynnwood Hotel Motel Tax Advisory Committees Snohomish County Parks and Recreation Advisory Board Sky Valley Recreation Tourism Group Washington Association of Sports Commissions Washington State National Tour Association Event Committee – Treasurer National Association of Sports Commission Meeting and Rights Holder Committees Washington State Destination Marketing Organizations Association - Treasurer Rotary Club of Everett Snohomish County Toastmasters Packet Page 191 of 317 In Summary: Generated 15,123 requests for information from ads Web visitation up 28.9% over 2010. Visitors to visitor centers countywide was down about 6.7% Achieved $440,191 of free media coverage – up 13.5% Event and convention room nights booked in 2011 represented $23.4 million in economic impact; a 55% increase. Hotel occupancy levels were up 4.7% ; ADR was up 4.5% and RevPar was up 9.4% Hotel motel tax collections were up 10.6%. The WTA is gaining momentum – GET INVOLVED Tourism Matters! 8,980 jobs $190.8 million payroll $13.4 million local taxes Packet Page 192 of 317 Snohomish County Tourism Bureau Thank you for supporting tourism in Snohomish County! Packet Page 193 of 317 AM-4652   Item #: 7. City Council Meeting Date: 03/20/2012 Time:15 Minutes   Submitted By:Doug Fair Department:Municipal Court Review Committee: Committee Action: Type: Information Subject Title 2011 Annual Report - Municipal Court Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative Judge Fair will present the Municipal Court annual report.  Please refer to the attached report. Attachments 2011 Annual Report 2011 Annual Report Exhibits Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/15/2012 11:05 AM Mayor Dave Earling 03/15/2012 11:06 AM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Doug Fair Started On: 03/15/2012 09:39 AM Final Approval Date: 03/15/2012  Packet Page 194 of 317 EDMONDS MUNICIPAL COURT 2011 COUNCIL REPORT _______________________________________________________________________ ________________________________________________________________________ Filings This year saw a slight increase in filings from 7,763 for 2010 to 7,919 in 2011. We were up slightly in traffic infractions and pretty close to even in the rest of the categories. For the past four years we have had filings consistently in the 7,700 and 7,900 range. Revenues and Expenses In 2011 our gross revenues totaled $1,393,752. This was an increase in gross revenues of $121,253 over 2010. The resulting net revenue, after reimbursements to the State, was $857,606. This was about one percent short of our revenue projections. However, net revenues increased over 2010 by $57,793, or about seven percent. On the expense side of the ledger, the Court spent $768,603 which was only $398 off of our original budget estimate. As a result, net revenues exceeded expenditures in 2011 by $98,003. In 2010 our revenues exceeded expenditures by 61,948. Passports Since March of 2002, when the Edmonds Municipal Court received its Passport Agent Designation Certificate from the US Bureau of Consular Affairs, we have processed 9,562 passport applications. Last year, the Court processed only 403 applications, grossing $10,075. That is the lowest revenue generated by the passport Packet Page 195 of 317 program since its inception. It is also a continuation of a declining trend of passport applications and revenue since 2007. I think it is safe to say that the enhanced driver’s licenses appear to be having an effect on passport applications. EHM and SCRAM Monitoring The Edmonds Municipal Court utilizes Electronic Home Monitoring (EHM) as a jail alternative. This enables the judge to be more flexible when determining jail options. EHM eligibility is determined by using written criteria based on a statutory scheme developed for felony offenses. We outsource virtually all of our EHM except in very rare cases of the truly indigent. In those cases we simply collect enough to cover the costs of the monitoring. Likewise, we do not collect any money on the outsourced EHM. However, we do save the amount of money that would be spent were these defendants in jail. In 2010, 49 defendants used the EHM program saving 1,457 jail days. We also use an alcohol sensor-monitoring bracelet called a SCRAM bracelet. This device routinely monitors a defendant for the consumption of alcohol and immediately reports any violations. This is a useful tool in providing a pre-trial release option for defendants who might otherwise be held in custody. In 2011, 24 defendants utilized this program saving 1,539 jail days. In 2011 the City of Edmonds paid $62.50 a day for a defendant who was incarcerated in the Snohomish County Jail. In addition, every time a defendant reports to the Snohomish County Jail a one-time booking fee of $90 is charged to the City. These expenses were saved when EHM or SCRAM is ordered in lieu of jail. Packet Page 196 of 317 In 2011, 73 defendants served 2,996 days using EHM and SCRAM. Using the most conservative estimates ($62.50 a day without booking fees) the citizens of Edmonds saved $187,250 because of the days that were not served in jail. In reality, not all of those days would be saved. Some of the EHM is required by statute on DUI and physical control cases. Also, some of the SCRAM defendants may have made bail so they would not have been in custody for the entire time they were on a SCRAM bracelet. However, this is the best estimate we are able to provide. Even if the number were half of that amount, it would still be significant. Community Service In addition to EHM, the Court offers community service options to defendants. A defendant may provide eight hours of service to a non-profit agency in lieu of a day in jail. Community Service is ideal for a defendant who has received a short jail sentence on a minor offense or for probation violations. It provides an excellent alternative to using jail space and spending tax dollars to house offenders. This program provides an opportunity to “give-back” to our community. In 2011, 159 defendants provided 5,932.75 hours of community service. This was a savings of 742 jail days and saved the City $46,375 in jail costs. Court Improvement Account Funds As you may recall, the City receives money from the State by virtue of having the judicial position an elected position. The City has received $67,738 from the State since 2006. This money has been set aside in a court improvement account. As of December 31, 2011 $37,697.84 has been expensed from this account. Packet Page 197 of 317 Between 2006 and 2011 these funds were used to make the following improvements: • Pour concrete steps and handrail outside the back entrance to the administrative office. • Provide a keyless entry to the backdoor and chambers. • Reconfigure the probation office for increased safety by routing probationers through an outside door, not the main entrance to the Court’s administrative office. • Offset payments on an update to the security alarm system used in the public safety facility. • Purchased “panic buttons” for emergency dispatch in case of an emergency in court or at the counter • Wireless headsets for staff to use so they are not tethered to their desks • An enhanced probation monitoring program • Video court equipment for in-custody court hearings • Rewired the generator in the public safety complex to provide service to the court/council chambers and office during a power outage. The video court equipment continues to meet its objectives: increase safety, timely hearings for defendants and cost savings. Since its inception in January, 2010, we have only brought one or two inmates down for a court proceeding. Over the course of a normal year that number would be approximately 500. The safety implications are obvious. We now hear cases involving up to 20 inmates per week, as opposed to only 10 under the previous system. Police overtime expenses dropped from $28,604 in 2009 to $2,651 in 2010 and were negligible in 2011. That is a savings of over $50,000 in the last two years. Another interesting fact is that while bookings at the jail went up over the past couple of years (from 746 in 2009 to 824 in 2010 to 879 in 2011) the number of bed hours went down during the same period of time (from 7,316 in 2009 to 6,758 in 2011). Overall, the jail Packet Page 198 of 317 budget went down between 2009 and 2011 despite bookings going up over the same period of time. Not all of these savings are attributable to video hearings but it does appear to have had a positive impact on many levels. We have a little bit over $30,000 in the court improvement account at this time. We are exploring a number of opportunities to enhance court performance. One option is a kiosk that will accept credit card payments and also provide information about case status and history. Another option is to move to electronic files and scanning all documents. This will not eliminate all use of paper but it would certainly reduce it. We spend thousands of dollars every year on paper products. It would also speed up document disclosure and discovery production. Staffing and Workload The Court employs an administrator, a probation clerk and five full- time clerks. The part-time clerk resigned her position in March 2009 and, due to the budget situation, has never been replaced. In 2005 the staff processed 5,318 cases. In 2011 we processed 7919 cases. That is an increase of 49% over five years. The Court has been able to absorb the increased caseload without an increase in staffing or increasing the judicial FTE percentage. In fact, as noted above, our staffing level has decreased. Even if case levels continue to rise, we may not need to request a staff increase in the near future. Electronic ticketing is being phased in. It has provided staff time-savings because the ticket information is entered only once: electronically by the officer at the time the citation is issued. If a ticket is not filed electronically, then a clerk must reenter all the information into the database once a ticket is Packet Page 199 of 317 filed with the Court. If we are able to move to scanning and electronic filing, that should also result in increased efficiency. Despite this optimism, the Court cannot continue to absorb increases in workload indefinitely. The Administrative Office of the Courts (AOC) has calculated the judicial workload to be 1.01 of a judicial full-time equivalent (FTE). In other words, based on the number and types of cases filed, Edmonds should have a full-time judge. It is currently set at .55 judicial FTE. The disparity between the current judicial FTE and the AOC calculated workload should be addressed in the next budget cycle. Packet Page 200 of 317 Packet Page 201 of 317 Packet Page 202 of 317 Packet Page 203 of 317 Packet Page 204 of 317 Packet Page 205 of 317 Packet Page 206 of 317 AM-4650   Item #: 9. City Council Meeting Date: 03/20/2012 Time:5 Minutes   Submitted For:Carrie Hite Submitted By:Renee McRae Department:Parks and Recreation Review Committee: Committee Action: Type:Information  Information Subject Title Flower Basket Donation Program Recommendation from Mayor and Staff Previous Council Action Narrative This year we are introducing an Adopt-a-Flower Basket Program.  We encourage businesses and citizens to make an investment in our community by adopting a flower basket for a one season donation of $100 per basket.  The donation helps offset the cost of the City's flower program.   The donor selects the basket location and the City plants and maintains the basket.  Once the baskets are placed in June, the City will mark the basket with the donor's information. Adopt-a-Flower Basket information and forms can be found on the City's website, City Hall and the Frances Anderson Center.   Attachments Flower basket brochure Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/15/2012 11:05 AM Mayor Dave Earling 03/15/2012 11:07 AM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Renee McRae Started On: 03/14/2012 04:28 PM Final Approval Date: 03/15/2012  Packet Page 207 of 317 City of Edmonds Adopt-A-Flower Basket Program The Flower Program enhances the aesthetic appeal of the City. Staff maintains 163 individual flower beds in 36 locations throughout the City and 133 flower baskets. Flower Program City of Edmonds Parks, Recreation & Cultural Services Department 700 Main Street Edmonds WA 98020 425.771.0232 Packet Page 208 of 317 Make an investment in your community ~Adopt-A-Flower Basket! Your donation helps offset the cost of the City’s flower program. Baskets are in place June- September. Donor recognition here How does the program work? Donors select the location and pay the $100 one season donation. The City plants and maintains the basket. The City marks the basket with the donor’s information. Donors will be recognized in an end of season press release. A d o p t - A - F l o w e r B a s k e t F o r m Y e s , c o u n t m e i n ! I w o u l d l i k e t o a d o p t f l o w e r b a s k e t ( s ) . D o n o r A d d r e s s C i t y S t a t e Z i p P h o n e E m a i l A m o u n t e n c l o s e d C h e c k s p a y a b l e t o C i t y o f E d m o n d s . M a i l t o F l o w e r B a s k e t P r o g r a m , 7 0 0 M a i n S t r e e t , E d m o n d s W A 9 8 0 2 0 . Please mark my basket(s): BASKET ADOPTED BY ______________________________________________________ or BASKET ADOPTED IN MEMORY OF ______________________________________________________ Adopt-A-Flower Basket Packet Page 209 of 317 AM-4658   Item #: 10. City Council Meeting Date: 03/20/2012 Time:30 Minutes   Submitted For:Council President Peterson Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action  Information Subject Title Discussion regarding taking minutes/notes during executive sessions Recommendation from Mayor and Staff   Previous Council Action This topic was discussed during the 2012 City Council Retreat.  An excerpt of the meeting minutes on this topic is attached. Narrative The purpose of the discussion is to determine if there are changes that are desired with regard to City Council Resolution No. 853 which established the procedure for keeping and retaining minutes of City Council executive sessions.  A copy of the Resolution is attached. Attachments 2012 City Council Retreat Minutes - Excerpt Resolution No. 853 Form Review Inbox Reviewed By Date Mayor Dave Earling 03/15/2012 03:57 PM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Sandy Chase Started On: 03/15/2012 02:32 PM Final Approval Date: 03/15/2012  Packet Page 210 of 317 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 2 Council President Peterson explained because this is a relatively young City Council with the majority of Councilmembers in their first term, roles and responsibilities of the Council was a topic that many identified. A consultant recommended by AWC will make a presentation tomorrow to review the relationship between City Council and Mayor in a strong Mayor/Council form of government. Council President Peterson briefly reviewed other topics on the retreat agenda. Councilmembers and staff introduced themselves. Audience Comments Darrol Haug, Edmonds, thanked the Council for their efforts. This is the third retreat he has attended and he enjoys the open, candid dialogue that occurs at retreats that does not happen at City Council meetings. Today is Groundhog Day; in this case the shadow looming is the budget issue. Because 2012 is not an election year, he suggested it would be a good time for the Council to continue the spirit of the retreat and establish a policy to solve the budget gap. Budgeting by priorities was studied by the levy committee and he urged the Council to consider that concept as a way to help the City. He looked forward to a concerted effort to identify policies early in the process and was hopeful the shadow of the budget gap would not be quite as looming next year. Al Rutledge, Edmonds, acknowledged the City did its best during the snow. He reported there was no mail delivery on SR 104/205th or on 76th for four days due to snow which could have been a problem for someone expecting medical supplies via mail. On the fifth day of the snow, a car hit a pole causing a power outage in the Lake Ballinger area. He suggested the situation be reviewed by the Police Chief. Next, he suggested the Council discuss the sale of Robin Hood Lanes and hold a public hearing. Council President Peterson referred to an email from Ken Reidy, Edmonds, regarding executive sessions. Mr. Reidy’s email cited the preamble to the Washington State Open Public Meetings Act (OPMA) which states in part, the people of this state do not yield their sovereignty to the agencies which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. In Mr. Reidy’s opinion, state law requires the eventual release of executive session meeting minutes to the citizens such as after real estate has been purchased, after publically bid contracts are finalized or after pending litigation has been settled and/or all appeal rights related to the litigation have been exhausted. He supported the keeping of detailed minutes of all executive sessions and offered to work with elected officials to clearly establish the point in time that executive session meeting minutes will be made available to the citizens. Discussion about Executive Sessions and the Consequences of Minutes/Notes Council President Peterson explained there has been some question about what other cities in Washington do/not do with regard to executive session minutes/notes, when those minutes/notes are made available to public, pros and cons regarding attorney/client privilege and the concept of executive sessions. City Attorney Jeff Taraday provided the following introductory comments: first, there is a clear distinction between notes and minutes. Minutes may begin as notes but become minutes when the City Council has an opportunity to review and vote to approve their accuracy and in some cases make revisions which may include reviewing the audio of the meeting. Currently in executive session the City Clerk takes notes but those notes are never reviewed/approved by the City Council so they do not have the status of minutes. Second, Mr. Taraday was not aware of any other city in Washington that keeps notes of executive session. Municipal Research Service Center (MRSC) recommends against that practice. Edmonds began keeping notes of executive sessions in 1996 when Resolution 853 was adopted. Mr. Taraday read Resolution 853, Establishing a Procedure for Keeping and Retaining Minutes of City Council Executive Sessions. Packet Page 211 of 317 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 3 Mr. Taraday pointed out that although the resolution uses the term “minutes,” he does not consider the Council’s practice to be generating minutes. To the extent the Council deems that there is a public interest for making a record of what takes place in executive session, that record should be as accurate as possible. If there is a desire for a record, there should be an audio recording of executive sessions. Alternatively, the Council goes into executive session for a reason; the reason is stated before the Council goes into executive session and it is an executive session because it is a discussion that should not be public and no record should be made. Mr. Taraday recommended the Council either make a full record or make no record; to do what the Council is doing now is potentially misleading in that it is not possible to take down on paper everything that takes place in executive session. The Council raised the following suggestions/questions/topics (City Attorney’s response in italics): • As an alternative to recording, keep notes of executive sessions and the Council review the notes and possibly in the future call them minutes. The resolution seems to state the Council wants to ensure there is a record stating the Council was in executive session for the right reason. There is no way to know that an accurate record exists unless there is a recording to back up the notes. The Council also needs to vote to approve minutes; the Council cannot vote in executive session. The Council could review the minutes privately and then vote in open session to approve them. If there is an interest in a fully accurate record of what takes place in executive session, the only way to ensure that is to record it. • Why not record executive sessions? The City has always asserted that if the executive session is for the purpose of discussing pending/potential litigation and the City Attorney is present, the notes taken during executive session are attorney/client privilege protected and therefore are not subject to public disclosure. However, there is no case law and there is no guarantee the court would rule that way. Therefore in the absence of a more clear statute about note taking/minute taking/recording of executive sessions, there is some risk that a court could rule that whatever record was made should be made public. He would, of course, vehemently object to that effort and would argue that any record of a discussion regarding pending/potential litigation should be treated as attorney work product or attorney/client privilege and not subject to public disclosure. • What topics are permissible for Executive Session and why don’t other cities take notes? The reason other cities do not take notes is out of concern that the record cannot be protected from public disclosure. Mr. Taraday reviewed the permissible bases for executive sessions contained in RCW 42.30.1101(1). • The Council could continue its current practice but revise the resolution to conform to the current practice. If the current practice is continued, Councilmembers have some protection because they do not review or approve the notes taken of executive sessions. Mr. Taraday did not recommend continuing the current practice because if the goal is an accurate, complete record, it should be a record that can be verified later. • There are some issues on the list of bases for an executive session that should not have any record kept; the philosophy behind an executive session is to have an open discussion about sensitive issues such as personnel, potential litigation, and those should never be revealed to the public. The Council could record discussions regarding real estate matters; the Council could review and approve minutes in open session and possibly release them in the future. The Council would not record or take notes of all other executive session topics. The City Council could establish a policy to record certain types of executive sessions. With regard to the approval of minutes, there is no exemption from the OPMA for approval of executive session minutes; the City Council cannot go into executive session to discuss a change to executive session minutes. MRSC recommends that minutes not be kept of executive sessions because a public records request could be made for the minutes and there is no automatic exemption from disclosure that applies. • RCW 42.30.010 cited by Mr. Reidy states that the people of the state do not yield their sovereignty to the agencies which serve them. The Council should take full and complete minutes and record executive sessions and determine what can/cannot be revealed in the future. The risk of that approach is the Packet Page 212 of 317 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 4 executive session list of topics does not clearly say that a record of the executive session is not disclosable under the Public Records Act. • Why does Edmonds keep notes of executive sessions? MRSC recommends notes not be kept and most cities do not. There is no legal need to takes notes to comply with state law; it is up to the Council whether to preserve a record of executive sessions. It can be helpful in the future to check on topics the Council has discussed in the past. • Executive sessions give the Council an opportunity to have an open dialogue with staff. The philosophy of executive sessions is to have a frank dialogue, a recording would minimize that. • There may be short term reasons not to disclose executive session notes but not in the long term. If Councilmembers know what they say could eventually be disclosed, they may be more thoughtful in their questions and discussion. All executive session conversations should be disclosed in the future. The public has a right to know the information unless it is confidential and private. • Need to determine why other cities are not taking notes of executive sessions. The reason other cities do not take notes is clear in the statement on MRSC’s website; there is no automatic exemption from disclosure. There is the possibility even in the short term that a court could require disclosure of a record the City Council thought would not be disclosed. A potential option would be to have the City Attorney take notes. His notes would be easier to protect as they are an attorney work product. • It would be unpractical to have discussion in executive session if Councilmembers have to think about what could be released. Recording or taking minutes for only some topics would also be difficult. There is the potential for a lawsuit with regard to any executive session topic and the Council has the fiduciary responsibility to limit/reduce lawsuits. Prefer no minutes be kept of executive sessions. It was the consensus of the Council to clarify, revise, rewrite the resolution. Council President Peterson will schedule it for consideration by the full Council during the first half of the year and take public comment. He asked Councilmembers to provide him their suggestions. Budgeting by Priorities Presentation (working lunch) Community Services/Economic Development Director Clifton explained one of the topics at an Association of Washington Cities budget workshop was budgeting by priorities/budgeting for outcomes. Councilmember Buckshnis, Citizen Darrol Haug and he and a few others then met with Redmond Finance Director Mike Bailey who reinforced their interest in the concept and determining whether it would be an appropriate budgeting process for Edmonds. Mr. Bailey, who is ill today, will be invited to conduct a workshop with the Council in the future to describe what it was like for Redmond to implement budgeting by priorities, and how it was received by the directors, elected officials and citizens. Mr. Hunstock explained Redmond spent 1-2 years and $160,000 on consultants to put a budgeting by priorities process in place. He referred to a handout from the Government Finance Officers Association regarding a priority-driven budget process that is similar to budgeting by priorities. He provided an overview of budgeting for outcomes: 1. Determine the “price of government” (total resources) 2. Determine priorities a) Example: one of Redmond’s priorities was a safe place to work, play and live 3. Assign a portion of the “price” to each priority 4. Determine best way to delivery results by priority a) Results Team develop strategies/RFOs b) Program staff submits “offer (attempt to address goal), may be multi-department offer c) Results teams rank/scale offers 5. Results budgeting is focused on strategies to accomplish priorities Packet Page 213 of 317 Packet Page 214 of 317 Packet Page 215 of 317 Packet Page 216 of 317 AM-4659   Item #: 11. City Council Meeting Date: 03/20/2012 Time:15 Minutes   Submitted For:Stephen Clifton Submitted By:Stephen Clifton Department:Community Services Review Committee: Committee Action: Type:Action  Information Subject Title Continued discussion of proposed Ordinance amending Edmonds City Code Section 10.75.030(A)(2), Extension of Economic Development Commission Sunset Date, and other items related to the Economic Development Commission. Recommendation from Mayor and Staff Previous Council Action April 21, 2009 - The Edmonds City Council approved Resolution No. 1198 related to addressing long-term revenue challenges facing the City of Edmonds. June 2, 2009 - The Edmonds City Council approved Ordinance 3735 which amended the Edmonds City Code, Title 10, to add a new Chapter 10.75, thus creating a Citizens Economic Development Commission. October 5, 2010 - The Edmonds City Council passed Ordinance No. 3808 amending the provisions of ECC 10/75.010(B) which extended the sunset date for the Economic Development Commission one year to December 31, 2011. December 20, 2011 - The Edmonds City Council passed Ordinance No. 3868 amending the provisions of ECC 10/75.010(B) which extended the sunset date for the Economic Development Commission 120 days to April 29, 2012.  The City Council also discussed amending Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council" and requested a draft ordinance be prepared. January 23, 2012 - As requested, a draft ordinance was placed on the January 23, 2012 City Council agenda. During the meeting, the City Council chose to not take action on the draft ordinance, but instead, discuss this issue further during the February, 2012 City Council retreat.  March 6, 2012 - The Edmonds City Council passed discussed various potential amendments the provisions of Edmonds City Code Section 10.75.  The following items were requested to be incorporated into an amended ordinance.  Amend Edmonds City Code Section 10.75.030 per language presented to the City Council on January 23, 2012. Extension of EDC sunset date - The attached draft ordinance establishes a sunset date of December 31, 2015, or four years from December 31, 2011. Elected officials - No elected officials can be appointed to the Economic Development Packet Page 217 of 317 Commission. Stagger commissioner terms - The attached draft amended ordinance includes two options.  The City Council can move the ordinance with Option 1 or with Option 2 (or perhaps some hybrid of the two options).  For establishing a baseline, commissioner terms shall be staggered such that all members of the commission as of December 31, 2011 shall have their terms expire on December 31, 2012.  All members appointed during 2012 shall have their terms expire on December 31, 2014. All members appointed during 2013 or later shall have their terms expire on December 31, 2015. Liaisons –  Elected government officials shall not be eligible for appointment to the commission., The City Council and Port of Edmonds may appoint one of its members to serve as a non-voting, ex-officio member of the commission. Narrative On December 20, 2011, the City Council expressed a desire to amend Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council."  As requested, a draft ordinance (see attached) was prepared and placed on the January 23, 2012 City Council agenda.  During the meeting, the City Council chose to not take action on the draft ordinance, but instead, discuss this issue further during the February, 2012 City Council retreat.  As indicated in the attached February 3, 2012 City Council retreat minutes, in addition to discussing whether to amend Edmonds City Code Section 10.72.030(A)(2) and extension of the sunset date, other items were also discussed by the City Council. Council President Peterson advised he would schedule changing the language in the ordinance on a future Council agenda. Council suggestions for that discussion included:  • Clarify the Council liaison’s role • Have a Port liaison rather than Port Commissioners serving as members • Amend the language so members are not elected officials • Make Commissioner appointments later • Stagger Commissioners’ terms Attachments Draft Ordinance to Amend Edmonds City Code Section 10.75  Attachment to Draft Ordinance to Amend Edmonds City Code Section 10.75 - Includes Proposed Amendments City Council Minutes - March 6, 2012 Draft Ordinance to Amend Edmonds City Code Section 10.75.030 as presented to the City Council on January 23, 2012 - No action taken at that time Ordinance 3868 Extending Sunset Date to April 29, 2012 - Approved by City Council on December 20, 2011 City Council Minutes - December 20, 2011 City Council Minutes - January 23, 2012  City Council Retreat Minutes - February, 2012 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/16/2012 08:09 AM Mayor Dave Earling 03/16/2012 08:11 AM Final Approval Sandy Chase 03/16/2012 08:15 AM Packet Page 218 of 317 Final Approval Sandy Chase 03/16/2012 08:15 AM Form Started By: Stephen Clifton Started On: 03/16/2012  Final Approval Date: 03/16/2012  Packet Page 219 of 317 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, CHAPTER 10.75 RELATING TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Citizens Economic Development Commission was established by Ordinance No. 3735 in order to make recommendations to the City Council and the other commissions of the City in order to develop new strategies for economic development within the City and identify new sources of revenue for consideration; and WHEREAS, the Edmonds City Council deemed it appropriate to extend the life of the Commission for an additional twelve months and approved Ordinance 3808 on October 5, 2010, thus extending the sunset date of the Economic Development Commission to December 31, 2011; and WHEREAS, the Edmonds City Council deemed it appropriate to extend the life of the Commission for an additional 120 days and approved Ordinance 3868 on December 20, 2011, thus extending the sunset date of the Economic Development Commission to April 29, 2012; and WHEREAS, the Edmonds City Council now deems it appropriate to extend the life of the Commission until December 31, 2015; and WHEREAS, on December 20, 2012 the City Council expressed a desire to also amend Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council;” and Packet Page 220 of 317 - 2 - WHEREAS, on March 6, 2012, the City Council directed that an ordinance be prepared to make further revisions to chapter 10.75 ECC, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 10.75 of the Edmonds City Code is hereby amended to read as set forth in attachment A hereto, which is incorporated herein by this reference as if set forth in full (new text shown in underline; deleted text shown in strike-through Section 2. ): Effective Date. APPROVED: This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. MAYOR DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY Jeffrey B. Taraday, City Attorney FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 221 of 317 - 3 - Packet Page 222 of 317 - 4 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, CHAPTER 10.75 RELATING TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE 4852-3031-9887, v. 1 Packet Page 223 of 317 Edmonds City Code 10.75.010 10- (Revised ) Chapter 10.75 CITIZENS ECONOMIC DEVELOPMENT COMMISSION3 Sections: 10.75.010 Commission created – Membership – Term of Appointments. 10.75.020 Officers of commission – Meetings – Forum. 10.75.030 Powers and duties. 10.75.010 Commission created – Membership – Term of Appointments. A. A. There is hereby created a citizens economic development commission consisting of up to 17 members. The commission shall automatically expire December 31, 2015. B. The members of the commission shall be appointed in the following manner: a. Each council member may appoint up to two members. b. The mayor may appoint up to three members. c. In the event that any appointed membercommissioner resigns or fails to attend three consecutive commission meetings, or is otherwise unable to perform his or her duties, that person position may be deemed vacant by the holder of the office that appointed the commissioner (e.g. mayor or council member) and such office holder may appoint a replacement commissioner for the remainder of the unexpired term for that positionreplaced by the mayor and council member who originally appointed the member. d. Elected government officials shall not be eligible for appointment to the commission, PROVIDED that the city council may appoint one of its members to serve as a non-voting, ex-officio member of the commission, and FURTHER PROVIDED that the The Port of Edmonds Port Commission may also appoint one of its members to serve as a non-voting, ex-officio member of the commission. A. C. B. The term of [option 1] Commissioner terms shall be staggered to expire upon the expiration of the term of the office that appointed the commissioner (optional: even if the holder of that office has changed since appointing the commissioner). Nothing in this section shall be construed to extend authority for the commission beyond December 31, 2015.appointments of economic development commission members shall be extended 120 days until April 29, 2012, unless that date is extended by action of the city council. The authority for the commission shall also automatically sunset and expire on April 29, 2012. [option 2] Commissioner terms shall be staggered such that all members of the commission as of December 31, 2011 shall have their terms expire on December 31, 2012. All members appointed during 2012 shall have their terms expire on December 31, 3. The provisions in the ordinance codified in this chapter shall automatically expire and sunset on December 31, 2010, unless sooner repealed or amended by act of the Edmonds city council. Packet Page 224 of 317 2014. All members appointed during 2013 or later shall have their terms expire on December 31, 2015. 10.75.020 Officers of commission – Meetings – Forum. Members of the commission shall meet and organize by electing from the members of the commission a chairman and vice-chairman and such other officers as may be determined by the commission. It shall be the duty of the chairman to preside at all meetings. The vice- chairman shall perform this duty in the absence of the chairman. A majority of the filled positions on the commission shall constitute a quorum for the transaction of business. A majority of the quorum may transact any particular business of the commission. The regular public meeting of the board commission shall be held at such time or place as may be determined by the chairman or a majority of the members of the commission. Such meetings shall be considered special meetings and notice shall be provided in accordance with city ordinance and state law. Packet Page 225 of 317 10.75.030 Powers and duties. A. The commission is empowered to advise and make recommendations to the mayor and city council, and as appropriate to the planning commission, architectural design board or other boards or commissions of the city on such matters as may be specifically referred to the commission by the mayor or city council including but not limited to: 1. Determining new strategies for economic development within the city of Edmonds; 2. Identifying new sources of revenue as a direct result of economic development projects for the consideration of the city council. B. The commission shall deliver an annual report to the city council in written and oral form on or about the first meeting in December of every year, and when appropriate, during other times as directed by the mayor or council. C. The Edmonds economic development commission may from time to time provide its reports and recommendations regarding strategies for economic development and other matters that will improve commercial viability, tourist development and activity within the city. The planning board and economic development commission shall make joint recommendations on such subjects to the city council on or about the first meeting in December. Packet Page 226 of 317 Edmonds City Council Approved Minutes March 6, 2012 Page 13 there are new businesses like Dick’s Drive In, Goodwill, new restaurants and other businesses, a medical complex near the hospital, etc. It will take until 2014-2016 before the convincing, long term benefits of economic development will be realized. A fourth way would be for everyone to pray the economy does a remarkable turnaround by the end of the year; he did not believe that type of turnaround would be possible. He anticipated a combination of all four ways will be necessary. He summarized the shortfall beyond 2013 becomes very serious. He acknowledged the $800,000 shortfall in 2013 was an estimate. For example, there is a proposal in the legislature that would eliminate approximately $230,000 in liquor tax, increasing the shortfall to over $1 million. Next week staff will provide the Council and public a plan to help the public begin to understand the challenges facing the City. Coverage of this issue will continue in the Edmonds Beacon, My Edmonds News, and the Weekly Herald. In addition to the documentation provided, Councilmember Plunkett suggested also providing the five year General Fund projection that includes actual and targeted ending fund balance. Mayor Earling agreed that could be provided. He assured additional documentation will be provided in the coming months. He referred to the graph of the change in total General Fund revenue compared to Total General Fund expenditures, explaining it included the $1.3 million Public Safety Reserve. The shortfall continues to grow even when those funds are included, at best prolonging the agony up to a year. He pointed out the difficulty with a reserve is that once it is spent, it is gone. Councilmember Buckshnis explained the Finance Committee is developing a new reserve policy due to new standards from the Financial Accounting Standards Board and the Governmental Accounting Standards Board. 9. CONTINUED DISCUSSION OF PROPOSED ORDINANCE AMENDING EDMONDS CITY CODE SECTION 10.75.030(A)(2), EXTENSION OF ECONOMIC DEVELOPMENT COMMISSION SUNSET DATE, AND OTHER ITEMS RELATED TO THE ECONOMIC DEVELOPMENT COMMISSION. Community Services/Economic Development Director Stephen Clifton explained on December 20, 2011, the City Council expressed a desire to amend Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council." As requested, a draft ordinance was prepared and presented to the Council on January 23, 2012. At that meeting, the Council chose to not take action on the draft ordinance, but instead, requested this topic be discussed further during the February 2012 City Council retreat. The Council did take action on Ordinance 3868, extending the sunset date of the Economic Development Commission for 120 days or April 29, 2012. During the February 2012 Council retreat, the Council discussed the amendment and extending the sunset date as well as the following items: • Clarify the Council liaison’s role • Have a Port liaison rather than Port Commissioners serving as members • Amend the language so members are not elected officials • Make Commission appointments later • Stagger Commissioners’ terms Councilmember Buckshnis asked why extension of the sunset date beyond April 29, 2012 was not included in the ordinance. Mr. Clifton answered that was a topic of discussion for the Council. If the Council chooses to extend the sunset date, a draft ordinance will be prepared. Councilmember Buckshnis Packet Page 227 of 317 Edmonds City Council Approved Minutes March 6, 2012 Page 14 clarified the proposed ordinance addresses only the change to the powers and duties of the Commission. Mr. Clifton agreed. As the Council liaison to the EDC for the past couple years, Councilmember Buckshnis recommended extending the sunset date and agreed with the concept of staggering terms. Councilmember Plunkett suggested staggered Commission terms would require an amendment to the ordinance. Mr. Clifton suggested returning an ordinance to the Council amending the original ordinance establishing the EDC to include language regarding staggered terms. Councilmember Plunkett observed the ordinance would also need to be amended to prelude Commissioners from being elected officials and clarifying the role of the Council liaison. Staff could request the Port appoint a liaison. Council President Peterson suggested the ordinance needed to be amended with regard to the sunset date. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ORDINANCE NO. 3876, AMENDING SECTION 10.75.030 AS PRESENTED. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ESTABLISH 4-YEAR STAGGERED TERMS, 2 YEARS EACH WITH THE STIPULATION THAT NO ELECTED OFFICIALS SERVE ON THE COMMISSION. Councilmember Petso preferred to approve only the amendment proposed in the packet and have the other amendments such as staggered terms, duration, etc. be presented in writing at a future meeting. Council President Peterson responded he might agree with Councilmember Petso if the Council had not had extensive discussion regarding these issues at the retreat. It is important to provide a forward motion to the EDC. He clarified the EDC would be extended for four years and each Councilmember appoints two members, one appointee would be for two years and one for four years. The intent is for all Councilmembers and the Mayor to appoint members; existing members are encouraged to apply so that there is some continuity. Mr. Clifton suggested amending Ordinance No. 3735 as follows: • Extend the EDC for four years • Stagger terms • Not have elected officials serve on the EDC • Amend Section 10.75.030 COUNCILMEMBER PLUNKETT WITHDREW HIS MOTIONS WITH THE AGREEMENT OF THE SECOND. It was the consensus of the Council to proceed as Mr. Clifton suggested. Council President Peterson advised it would be scheduled on the March 20 agenda. Councilmember Bloom inquired about the role of the liaison. Mr. Clifton explained the liaison attends meetings, participates in discussions but is a non-voting member. The liaison also reports to the Council/Port on issues discussed and the status/progress being made. Councilmember Bloom asked why there were originally two liaisons to the EDC and now there is only one plus an alternate. Council President Peterson recalled there was a Council Economic Development Committee where two Councilmembers met quarterly with Mr. Clifton and the EDC. In the transition between the committee and the commission, there were two Councilmembers involved with the EDC. Councilmember Plunkett welcomed Councilmember Bloom providing language clarifying the Council Packet Page 228 of 317 Edmonds City Council Approved Minutes March 6, 2012 Page 15 liaison’s role. Mr. Clifton relayed Mr. Taraday’s suggestion to include a fifth amendment, stating that a Council liaison exists, similar to the Tree Board. 10. COUNCIL APPOINTMENTS TO FILL THREE VACANCIES ON THE CITIZENS TREE BOARD Council President Peterson announced the following Council appointments to the Tree Board: • Councilmember Fraley-Monillas appoints Rebecca Wolfe • Councilmember Yamamoto appoints Steve Hatzenbeler • Councilmember Plunkett appoints Susan Paine COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO CONFIRM THE APPOINTMENT OF REBECCA WOLFE, STEVE HAZENBELER AND SUSAN PAINE TO THE TREE BOARD. MOTION CARRIED UNANIMOUSLY. 11. MAYOR'S COMMENTS Mayor Earling encouraged the public to attend one of the strategic plan charrettes: • Wednesday, March 14, 6:00 – 8:00 p.m. at the Edmonds Conference Center at 4th & Bell • Monday, March 19, 6:00 – 8:00 p.m., Library Plaza Room Mayor Earling reported 60 people have signed up to attend the charrettes; there is space for many more. He urged the public to visit the City’s website to sign up to attend the charrettes. The charrettes are important because they lay the groundwork for planning and help set priorities for the community. 12. COUNCIL COMMENTS Councilmember Buckshnis announced her plans to attend the charrettes. She planned to visit businesses on Highway 99 to personally invite them to attend. Councilmember Buckshnis thanked the Floretum Garden Club for their $10,000 donation for the Old Milltown Park, a substantial amount of money raised by a club with approximately 124 members. The Garden Club also donated $2,000 for a bench dedicated to Rachel Sedgefield. Councilmember Fraley-Monillas thanked all the applicants for the Tree Board, noting it was a very difficult decision as all the applicants were very qualified. Councilmember Fraley-Monillas commented on bloggers who she considered armchair quarterbacks, finding it offensive that because someone moved their office from Edmonds to Seattle that meant they no longer lived in Edmonds. She has lived in Edmonds for the past 27-28 years and worked in Seattle before retiring. She is currently working in Kitsap County and has traveled all over the country in the past two years which does not mean she is no longer an Edmonds resident. She found it inappropriate to question a Councilmember because he owns multiple properties. Councilmembers swear an oath when they take office, one of which is to be honest and true. She felt it inappropriate for citizens to bring up what is said in blogs at a Council meeting, making wild allegations that a Councilmember is no longer a resident of Edmonds because he owns multiple properties and has moved his office. She apologized to the Councilmember who was talked about in the blog. Councilmember Bloom encouraged Student Representative Springer to invite students to participate in the strategic plan charrettes. Packet Page 229 of 317 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, TITLE 10.75.030 RELATED TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Citizens Economic Development Commission was established by Ordinance No. 3735 in order to make recommendations to the City Council and the other commissions of the City in order to develop new strategies for economic development within the City and identify new sources of revenue for consideration; and WHEREAS, the Edmonds City Council deemed it appropriate to extend the life of the Commission for an additional twelve months and approved Ordinance 3808 on October 5, 2010, thus extending the sunset date of the Economic Development Commission to December 31, 2011; and WHEREAS, the Edmonds City Council deemed it appropriate to extend the life of the Commission for an additional 120 days and approved Ordinance 3868 on December 20, 2011, thus extending the sunset date of the Economic Development Commission to April 29, 2012; and WHEREAS, on December 20, 2011 the City Council expressed a desire to also amend Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council,” NOW, THEREFORE, Packet Page 230 of 317 - 2 - THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Edmonds City Code, section 10.75.030, entitled “Powers and duties,” and relating to the Citizens Economic Development Commission is hereby amended to read as follows (new text shown in underline; deleted text shown in strike-through ): 10.75.030 Powers and duties. A. The commission is empowered to advise and make recommendations to the mayor and city council, and as appropriate to the planning commission, architectural design board or other boards or commissions of the city on such matters as may be specifically referred to the commission by the mayor or city council including but not limited to: 1. Determining new strategies for economic development within the city of Edmonds; 2. Identifying new sources of revenue as a direct result of economic development projects B. The commission shall deliver an annual report to the city council in written and oral form on or about the first meeting in December of every year, and when appropriate, during other times as directed by the mayor or council. for the consideration of the City Council. C. The Edmonds economic development commission may from time to time provide its reports and recommendations regarding strategies for economic development and other matters that will improve commercial viability, tourist development and activity within the city. The planning board and economic development commission shall make joint recommendations on such subjects to the city council on or about the first meeting in December. 2. Identifying new sources of revenue as a direct result of economic development projects for the consideration of the City Council. Packet Page 231 of 317 - 3 - Section 2. Effective Date. APPROVED: This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. MAYOR DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY Jeffrey B. Taraday, City Attorney FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 232 of 317 - 4 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, TITLE 10.75.030 RELATED TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE 4844-7898-3438, v. 1 Packet Page 233 of 317 Packet Page 234 of 317 Packet Page 235 of 317 Packet Page 236 of 317 Packet Page 237 of 317 Packet Page 238 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 1 EDMONDS CITY COUNCIL APPROVED MINUTES December 20, 2011 The Edmonds City Council meeting was called to order at 5:30 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Steve Bernheim, Councilmember D. J. Wilson, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Alex Springer, Student Representative STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carrie Hite, Parks & Recreation Director Debi Humann, Human Resources Director Rob Chave, Planning Manager Carl Nelson, CIO Bertrand Hauss, Transportation Engineer Rob English, City Engineer Leonard Yarberry, Building Official Jeff Taraday, City Attorney Sandy Chase, City Clerk Linda Hynd, Deputy City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION PER RCW 42.30.110(1)(i), AND A REAL ESTATE MATTER PER RCW 42.30.110(1)(b). At 5:30 p.m., Mayor Earling announced that the City Council would meet in executive session regarding potential litigation per RCW 42.30.110(1)(i) and a real estate matter per RCW 42.30.110(1)(b). He stated that the executive session was scheduled to last approximately 60 minutes and would be held in the Police Training Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Bernheim, Plunkett, Fraley-Monillas, Buckshnis, Peterson, Petso and Wilson. Others present were City Attorney Jeff Taraday, Attorney Mark Bucklin, Attorney Anne Preston (via telephone), Community Services/Economic Development Director Stephen Clifton, Finance Director Shawn Hunstock, Parks and Recreation Director Carrie Hite, and City Clerk Sandy Chase. At 6:30 p.m., Ms. Chase announced to those present that the executive session would be extended for 20 minutes. At 6:55 p.m., Ms. Chase announced the executive session would be extended for 15 minutes. The executive session concluded at 7:05 p.m. Mayor Earling reconvened the regular City Council meeting at 7:14 p.m. and led the flag salute. 2. RECEPTION IN HONOR OF COUNCILMEMBERS STEVE BERNHEIM AND DJ WILSON Due to the length of the executive session, Mayor Earling announced the Councilmembers who were to be honored have agreed to forego the reception. Packet Page 239 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 2 Selection of Mayor’s Executive Assistant Mayor Earling reported on the application process for his executive assistant. The City received 127 applications for the position. Screening reduced the applications to 25 potential applicants and 6 were interviewed. At the conclusion of that process, he selected Carolyn LaFave. Public Hearing Sign-In Sheets Council President Peterson announced the availability of sign-in sheets for audience members to indicate their support or opposition to public hearing topics without signing up to speak. 3. APPROVAL OF AGENDA COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Petso requested Item K be removed from the Consent Agenda and Councilmember Bernheim requested Item I be removed. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 6, 2011. C. APPROVAL OF CLAIM CHECKS #129221 THROUGH #129387 DATED DECEMBER 8, 2011 FOR $588,030.36, AND CLAIM CHECKS #129388 THROUGH #129555 DATED DECEMBER 15, 2011 FOR $873,482.27. D. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #51050 THROUGH #51076 FOR THE PERIOD NOVEMBER 16, 2011 THROUGH NOVEMBER 30, 2011 FOR $713,624.43. E. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM JAMES KREIDER (AMOUNT UNDETERMINED), FRONTIER (AMOUNT UNDETERMINED), MONIQUE WALSH (AMOUNT UNDETERMINED), AND KIMBERLY COLE (AMOUNT UNDETERMINED). F. REPORT ON FINAL CONSTRUCTION COSTS FOR THE ALDERWOOD INTERTIE AND RESERVOIR IMPROVEMENT PROJECT AND ACCEPTANCE OF PROJECT. G. ORCHID CELLMARK DNA TESTING. H. ORDINANCE NO. 3864 - ADOPTING THE FOLLOWING AMENDMENTS TO THE COMPREHENSIVE PLAN: REMOVING CERTAIN PROPERTIES FROM THE MEDICAL / HIGHWAY 99 ACTIVITY CENTER; REVISING POLICY LANGUAGE DESCRIBING THE MEDICAL / HIGHWAY 99 ACTIVITY CENTER; REDESIGNATING CERTAIN PROPERTIES FROM "SINGLE FAMILY URBAN 1" TO "MULTI FAMILY - MEDIUM DENSITY"; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. J. ORDINANCE NO. 3865 – BD1 ZONE DESIGNATING 45 FOOT STREET FRONTS. Packet Page 240 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 3 L. 2012 CDBG APPLICATION RESOLUTION NO. 1266. M. RESOLUTION NO. 1267 – IN RECOGNITION OF COUNCILMEMBER STEVE BERNHEIM. N. RESOLUTION NO. 1268 – IN RECOGNITION OF COUNCILMEMBER D. J. WILSON. ITEM K: ORDINANCE NO. 3866 – AMEND ECDC 20.40.030 AND ECDC 17.40.020 ADDING LIMITED EXCEPTIONS FROM BUILDING HEIGHT LIMITS FOR (1) CERTAIN SOLAR ENERGY INSTALLATIONS AND (2) REPLACEMENT OF EXISTING ROOFTOP EQUIPMENT WITH ENERGY EFFICIENT UPGRADES Councilmember Petso explained she voted against this item previously. She was concerned with a resident discovering their view blocked by a rooftop solar array and therefore could not support the ordinance. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE CONSENT AGENDA ITEM K. MOTION CARRIED (6-1), COUNCILMEMBER PETSO VOTING NO. ITEM I: PROPOSED ORDINANCE ADOPTING A NEW CHAPTER 6.90, FOOD PACKAGING, IN THE EDMONDS CITY CODE TO PROHIBIT CERTAIN USES BY THE CITY OF EDMONDS AND ON CITY PROPERTY OF POLYSTYRENE AND NONRECYCLABLE FOR DISPOSABLE FOOD PACKAGING AND TO REQUIRE INSTEAD THE USE OF RECYCLABLE OR COMPOSTABLE FOOD PACKAGING; REQUIRING FOOD SERVICE BUSINESSES TO RECYCLE FOOD WASTE; PROVIDING FOR ENFORCEMENT; AND ESTABLISHING AN EFFECTIVE DATE. Councilmember Bernheim explained this ordinance restricts the use of polystyrene and nonrecyclable products by the City government and on City property as well as requires that by 2013 food service providers recycle and compost and offer recycling bins to their customers. As he had a few suggested changes, he requested the Council delay approval of the ordinance. Council President Peterson responded he will work with staff on the changes Councilmember Bernheim suggested and reschedule the ordinance on a future agenda. 5. COMMUNITY SERVICE ANNOUNCEMENT - HISTORIC PRESERVATION COMMISSION. John Dewhirst, Edmonds Historic Preservation Commission (HPC), updated the Council on the HPC’s achievements over the past year: • Applied for and received a state grant for a survey. A consultant surveyed an additional 120 properties throughout Edmonds. • Added two properties to the Edmonds Historic Register. • Updated and printed the Edmonds Historic Sites Walking Tour. • Wrote, designed and printed 2,000 18-month historic Edmonds calendars. Purpose of the calendar is to increase awareness of historic properties. Calendars available free of charge at City Hall, the Museum, and the Frances Anderson Center. Mr. Dewhirst relayed the HPC’s thanks to the Council for the funds provided in the budget that were used to produce the updated walking tour and calendar. He also provided an updated Public Art Walking Tour brochure produced by the Arts Commission. Councilmember Plunkett thanked the HPC for their work. He noted that the HPC will make a proposal to the Council in January to increase their membership due to interest from the community in participating on the Commission. Mayor Earling remarked the calendar is spectacular. Packet Page 241 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 4 6. PRESENTATION OF RESOLUTION AND PLAQUE IN RECOGNITION OF COUNCILMEMBER STEVE BERNHEIM. Council President Peterson read Resolution No. 1267 thanking Steve Bernheim for his service on the Edmonds City Council from January 2008 through December 2011. He also presented a plaque to Councilmember Bernheim. 7. PRESENTATION OF RESOLUTION AND PLAQUE IN RECOGNITION OF COUNCILMEMBER D. J. WILSON Council President Peterson read Resolution No. 1268 thanking D.J. Wilson for his service on the Edmonds City Council from January 2008 through December 2011. He also presented a plaque to Councilmember Wilson. 8. DISCUSSION AND POTENTIAL ACTION ON A PROPOSED DRAFT CITY OF EDMONDS 2012 LEGISLATIVE AGENDA AND PROFESSIONAL SERVICES AGREEMENT BETWEEN CITY OF EDMONDS AND MIKE DOUBLEDAY. Community Services/Economic Development Director Stephen Clifton explained the draft Edmonds 2012 Legislative Agenda, when approved by the City Council, will serve as the scope of work for the City’s government relations contractor, Mike Doubleday, during the 2012 Washington State Legislative session. He recalled on November 1, 2011, the City Council expressed support for the Snohomish County Cities and Towns legislative agenda which will also serve as Mr. Doubleday’s scope of work. Mr. Doubleday reviewed top priorities in the City of Edmonds 2012 Legislative Agenda: • Transportation Revenue Package o Support the advancement of a statewide transportation revenue package to address infrastructure projects in Snohomish County and Edmonds. Specifically Edmonds seeks support to finish key projects already in development and funded by federal transportation grants: 228th/SR99 Safety Project 212th/84th (Five Corners) Congestion • Edmonds Main Street Project o Seek capital budget funding for the Edmonds Main Street Rebuilding Project using Low Impact Development (LID) techniques • Public Records Requests o Support legislation to provide some relief for cities and other governmental agencies from overly burdensome public records requests • Extension of Public Facilities District (PFD) Sales and Use Tax Credit o Seek to extend the PFD sales tax credit (.033) 15 years from 2027 to 2042 • Protect State-Shared and Committed Revenues such as: o Liquor profits and taxes o The municipal criminal justice account o Public Works Trust Fund (PWTF) o The Washington Wildlife and Recreation Grant Funding Program (WWRP) • Enhance Fiscal Flexibility Options for Cities o Make REET flexibility permanent o Expand uses of Hotel/Motel Tax to any purpose that maintains or enhances tourism o Remove public vote requirement for metropolitan park districts o Revamp the state unemployment benefit programs to limit the exposure of government entities related to part time or seasonal employment Packet Page 242 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 5 o Allow cities to pass on the cost of credit card transactions. Counties already have this authority (RCW 36.29.190) Councilmember Wilson asked if a metropolitan park district could be contiguous to a city’s boundaries. He pointed out the establishment of a metropolitan park district currently requires a public vote; the proposal is to remove the public vote requirement. He inquired about the tax implications for establishing a metropolitan park district. Parks & Recreation Director Carrie Hite explained if the legislature approved that option, the Council could create a metropolitan park district and assess up to $0.75/$1000 of assessed value. She advised a metropolitan park district can be contiguous to a city’s boundaries and the City Council can be the governing body. Mr. Doubleday reviewed the support/monitor items on the legislative agenda: • Aerospace Partnership o Support the Aerospace Partnership’s efforts to enact legislation needed to insure that Washington State and Snohomish County remain the world’s leader in aerospace manufacturing • Medical Marijuana o Monitor medical marijuana legislation. Support the governor’s proposed petition to the DEA requesting that cannabis for medical use be reclassified from a schedule I drug to a schedule II drug for medical use which could allow for dispensing legally by pharmacies. • Phase II Storm Water Funding o Seek state funding for cities, including Edmonds, so they can continue to meet Phase II storm water permit requirements • SEPA Reform o Support (or monitor) options to reduce unnecessary regulations and costs while not affecting outcomes intended by current regulations • Refinements to Local Revitalization Financing (LRF) and Tax Increment Financing (TIF) Tools • Support the adoption of the 2012 International Energy Conservation Code (IECC) • Support legislation to create local funding options for street maintenance through formation of local street utilities or by expansion of the existing Transportation Benefit District to raise the local option with Council approval from $20 to $40. • Amend notice requirements in the “newspaper of record” to allow for less costly alternatives, e.g., posting on the City’s website. Councilmember Plunkett asked Mr. Doubleday to explain the difference between monitor and support. Mr. Doubleday explained when he monitors a bill, he watches it and reports to the City on its progress. When he supports a bill, he is actively working to pass or in some cases defeat it. Councilmember Plunkett referred to the language under Transportation Revenue Package, “support the advancement of a statewide transportation revenue package” and asked what type of revenue would be used. Mr. Doubleday answered the Task Force’s recommendation was a menu of options that included gas tax and fees. A public vote would be required to pass the package which would include bonding against a revenue stream of gas tax and other revenues. Councilmember Plunkett asked what relief is sought with regard to public records requests. Mr. Doubleday answered there was an effort in the past to charge for requests that took beyond five hours a month. Another suggestion that has been offered is to charge a person who requests a large amount of documents but does not pick them up. Councilmember Plunkett asked if this included an effort not to provide public records or to change what records are to be public. Mr. Doubleday answered it was monetary relief for abuse. Packet Page 243 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 6 Councilmember Plunkett referred to the priority regarding SEPA reform, noting the Council needed to provide direction whether to support or monitor. Mr. Doubleday agreed. Councilmember Buckshnis inquired about the governor’s action with regard to coal trains. Mr. Doubleday advised he did not have any information other than what had been reported in the newspaper. Councilmember Wilson commented placing too many things on the ballot was a recipe for disaster. He preferred to prioritize education and healthcare at the state level over roads. He asked how much money Edmonds would have lost as a result of the legislature reducing revenue to cities. Mr. Clifton relayed Finance Director Shawn Hunstock’s calculation was approximately $570,000. Councilmember Wilson commented if the legislature takes that $570,000 and Edmonds supports a transportation package, the City will not be better off. Mr. Doubleday answered there are three parts to the operating budget, 1) the budget, 2) a package of reforms, and 3) a revenue package. That would be in addition to a possible transportation package in the fall. Councilmember Wilson summarized if the Council supports a tax levy by the legislature, it should support a levy that secures the operational budget rather than support a levy for transportation improvements. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO APPROVE THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND MIKE DOUBLEDAY. Councilmember Wilson commented Mr. Doubleday represents a number of Washington cities; having worked with him as part of his day job and as a Councilmember, he found him to be one of the most professional lobbyists and he provides a tremendous return on the City’s investment. MOTION CARRIED UNANIMOUSLY. Main Motion COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO APPROVE THE CITY OF EDMONDS 2012 LEGISLATIVE AGENDA. Amendment 1 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO AMEND THE MOTION TO ADD MONITOR ANY LEGISLATION REGARDING STATE POLICY REGARDING THE INCREASE OF COAL EXPORTING. AMENDMENT CARRIED UNANIMOUSLY. Amendment 2 COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER PETSO, TO AMEND THE MOTION TO ADD “MONITOR” TO PUBLIC VOTE REQUIREMENT FOR METROPOLITAN PARK DISTRICTS. AMENDMENT CARRIED (5-2), COUNCILMEMBER WILSON AND COUNCIL PRESIDENT PETERSON VOTING NO. Councilmember Plunkett objected to the wording under public records requests as it gave the impression the Council took issue with public records requests when in fact the Council supports the public’s right to request records. Amendment 3 COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER PETSO, TO AMEND THE MOTION SO THAT THE PRIORITY REGARDING PUBLIC RECORDS REQUESTS READS, “SUPPORT LEGISLATION TO PROVIDE SOME FINANCIAL SUPPORT TO MEET SOME PUBLIC RECORDS REQUESTS.” AMENDMENT CARRIED UNANIMOUSLY. Packet Page 244 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 7 Councilmember Wilson inquired about the effort to tape record executive sessions. Mr. Doubleday answered he had not heard anything about that recently. Councilmember Wilson next expressed his preference to protect state shared and committed revenues by supporting a statewide operational levy and lower or eliminate prioritization of the transportation package. Amendment 4 COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO SUPPORT PASSAGE OF A STATEWIDE OPERATIONAL LEVY TO PROTECT STATE-SHARED AND COMMITTED REVENUES TO THE CITY. Councilmember Buckshnis asked if Councilmember Wilson’s intent was to replace the tax revenue from liquor eliminated by I-1185. Councilmember Wilson answered that effectively was his intent and more specifically to urge the legislature that if they place a levy on the ballot, it help cities’ operational budgets rather than transportation infrastructure. Council President Peterson asked if the legislature planned to consider such a ballot measure. Mr. Doubleday answered there is clearly an effort among the majority party to put a ballot measure on in the spring. THE VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY. Amendment 5 COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO CHANGE THE TRANSPORTATION REVENUE PACKAGE TO MONITOR RATHER THAN SUPPORT. Mr. Doubleday explained the City is requesting that funding for two projects be included in the transportation package. If he is directed to monitor the transportation package, he will not work on including Edmonds’ projects in the package. Councilmember Wilson responded he preferred to prioritize the integrity of the budget over transportation and to tell the legislature they should choose an operational levy over a transportation infrastructure levy. He preferred to oppose the transportation package. Councilmember Fraley-Monillas pointed out if Mr. Doubleday was directed to only monitor the transportation package, he would not lobby for including Edmonds’ projects. Councilmember Plunkett commented even if the word monitor was added, Mr. Doubleday could contact the City to ask whether they wanted to be more supportive. Councilmember Fraley-Monillas questioned why the Council wanted to monitor the transportation package if they wanted the Edmonds projects included. It seemed logical to direct Mr. Doubleday to pursue inclusion of the projects versus monitoring. Councilmember Buckshnis did not support the amendment to monitor the transportation package. Mayor Earling commented the top priorities were not listed in priority order. He preferred to give direction to Mr. Doubleday that all the priorities are important and provide specific advice to Mr. Doubleday during the session. Councilmember Plunkett explained he proposed changing support to monitor due to unknowns regarding the transportation package. When the legislature proposes a package, Mr. Doubleday can inform the Council and the Council can make a decision at that time. The transportation package as currently proposed was too broad for him to support. Packet Page 245 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 8 Council President Peterson pointed out if Edmonds is only monitoring the transportation package as the package is developed, it is unlikely the Edmonds projects will be included. He preferred to support the transportation package due to the importance of the Edmonds projects. Councilmember Petso asked Mr. Doubleday if the proposed amendment would prevent him from actively working to include the Edmonds projects in the legislation. Mr. Doubleday answered yes, if it were changed to monitor. He explained a large coalition with representatives from corporations, cities, and counties have been working on the transportation package for two years. Councilmember Petso clarified if Mr. Doubleday were directed to monitor the transportation package, the risk was the package would be placed on the ballot without the Edmonds projects. Mr. Doubleday did not find changing that item to monitor to be in the City’s best interest. THE VOTE ON THE AMENDMENT FAILED (1-6), COUNCILMEMBER WILSON VOTING YES. Councilmember Wilson asked about the bill supported by Futurewise and the environmental community that would force more density into neighborhoods around regional transportation facilities like the ferry. Mr. Doubleday answered he had heard nothing about that. Amendment 6 COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO MONITOR SEPA CHANGES. AMENDMENT CARRIED (6-1), COUNCILMEMBER PLUNKETT VOTING NO. Vote on Main Motion THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 9. PUBLIC HEARING ON THE POSSIBLE REMOVAL OF THE 212TH AT 84TH (5 CORNERS) INTERSECTION IMPROVEMENTS AND THE CASPERS ST AT 9TH AVE W INTERSECTION IMPROVEMENTS FROM THE 2012-2017 CAPITAL FACILITIES PLAN, CAPITAL IMPROVEMENT PROGRAM AND SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM. Mayor Earling asked if Councilmembers wished to make any disclosures. Councilmember Plunkett pointed out this is a legislative matter. City Attorney Jeff Taraday agreed. There were no disclosures made. Mayor Earling advised there were sign-up sheets provided for audience members to indicate whether they were pro or con without signing up to speak. Caspers Street at 9th Avenue W Intersection Improvements Public Works Director Phil Williams provided a photograph of the intersection northbound on 9th looking toward SR 524 and reviewed the following: • Existing conditions: o Stop-controlled for northbound movement only (from 9th Ave. N, accessing SR-524) o Currently meets LOS standards for Highways of Regional Significance (LOS E) o Concurrency project in 2002 and 2009 Transportation Plans o Project included in 2002 and 2009 Traffic Impact Fee calculations • Proposed improvement: o Traffic signal installation o Capital Facilities Plan (CFP) (scheduled between 2018 and 2025) o Estimated cost: $1,022,000 Packet Page 246 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 9 Mr. Williams explained taking the project out of the plans requires staff to continue to monitor the intersection and put it back in when LOS is exceeded along with a proposed solution. Leaving it in requires no action and none is necessary for 5-7 years. Staff recommends leaving the project in. Councilmember Buckshnis asked if the traffic signal could be a blinking signal rather than the typical red/yellow/green signal. Mr. Williams answered it could be any of a variety of options as long as it was consistent with what the Manual on Traffic Control Devices indicates for that intersection. The type of light or how it would function has not yet been determined or designed. Councilmember Buckshnis asked how a determination was made regarding when a traffic signal was needed as there did not seem to be any problem now. Mr. Williams answered it is based on delay for the northbound movement. There are numerous cars in the queue there at certain times of the day trying to access SR 524. He agreed it currently met the LOS but the LOS was worsening. Councilmember Fraley-Monillas asked if the project could be removed now and put back in later. Mr. Williams answered yes but taking it out would require modifying several plans as well as removing the project from the calculation of Traffic Impact Fees (TIF) and reduces the fee collected. As a result when it was time to make this improvement, the City would not have collected any funds for it through TIF. Only approximately $30,000 of the cost of this project was calculated to be growth related. Councilmember Fraley-Monillas asked about putting this project back in two years. Mr. Williams answered the City would lose two years of collection of TIF for the project. He estimated the City collected a total of $300,000 in 2011 in TIF citywide, acknowledging little of that was for this project. 212th at 84th (5 Corners) Intersection Improvements (Roundabout) Mr. Williams provided a conceptual drawing of the roundabout. He explained the roundabout will: • Dramatically reduce traffic congestion (+90%) • Reduce air pollution • Reduce accidents • Improve aesthetics • Facilitate future development by eliminating LOS deficiency • 86.5% funded by federal grant (CMAQ) and 13.5% local TIF. No impact to City’s General Fund. He described existing conditions: • Stop-controlled intersection for all five approaches • 1,700 vehicles go through intersection during PM Peak Hour. Approx.5,600,000 vehicles per year • Identified as concurrency project in the 1995, 2002, and 2009 Transportation Plan and LOS F • This roundabout was also identified in the City’s TIP approved each year for the last nine years by Council after a public hearing. • The project has been included each year since 2004 (8 years) in the City’s CFP and CIP and City budget document. Each time it has been reviewed and approved by the Planning Commission Mr. Williams recognized: • Drivers are generally opposed to roundabouts when first suggested • Most opposition is from a lack of experience driving modern roundabouts • Roundabouts are broadly accepted after construction and acceptance tends to increase over time • Some equate roundabouts to east coast rotaries or traffic calming circles Mr. Williams provided a graph illustrating only 31% of people surveyed favor a roundabout when first proposed and 41% strongly oppose it. After the roundabout is built, the numbers change to 63% in favor and only 15% strongly opposed. In the State of Washington 205 roundabouts have been built since 1997 Packet Page 247 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 10 and over 3,000 nationwide. He provided feedback from Gig Harbor, Sammamish, and Woodinville regarding initial opposition to roundabouts and support of roundabouts since their installation. He provided a photograph of a multi-lane, 6-legged asymmetrical roundabout in Gig Harbor, noting that was about as complicated as a roundabout gets; Gig Harbor has had great success with it. He recognized there was a certain amount of angst from residents about changing Five Corners to a roundabout, and he assured the learning curve would not be as steep as many suspect. Mr. Williams summarized reasons for a roundabout at Five Corners: • Congestion relief • Air quality improvement • Accident reduction • Restore acceptable LOS • Other reasons o Facilitate future development o Stormwater quality/quantity improvements o Financial prudence Student Representative Springer asked whether the proposed roundabout was double lane or single lane. Mr. Williams answered it was a single lane. Mr. Williams provided a projected intersection delay comparison: Existing Conditions Traffic Signal Roundabout 2009 115 seconds (LOS F) 50 seconds (LOS D) 10 seconds (LOS A) 2015 172 seconds (LOS F) 61 seconds (LOS E) 17 seconds (LOS B) 2025 204 seconds (LOS F) 171 seconds (LOS F) 42 seconds (LOS B) Meets required service level No No Yes Mr. Williams provided the following facts with regard to air quality: • Reduces vehicle delay by 145,400 hours/year • Cost savings to citizens of $2.54 million/year • 92,880 gallon/year fuel savings • 80,168 lbs. carbon reduction, carbon footprint reduced by 40 tons • 2,500 lbs. NOx reduction • 4,000 lbs. hydro carbon reduction Mr. Williams commented on the accident history at the intersection noting there were eight accidents in the past three years, four of which were fairly serious. He displayed a drawing of the current intersection and identified potential vehicle and vehicles/pedestrians conflict points. He displayed a drawing of the conflict points in a roundabout, pointing out there are fewer potential conflict points and they are in more predictable locations. Mr. Williams explained for all the reasons mentioned, a roundabout is a much safer alternative than the current intersection or a traffic signal. He provided a graph regarding collision reduction in roundabouts, relaying a 37% reduction in overall collisions, 75% reduction in injury collisions, 90% reduction in fatality collisions and 40% reduction in pedestrian collisions. With regard to aesthetics, Mr. Williams displayed a photograph of a large utility pole, explaining the pole will be relocated as part of the project and it is hoped the utilities can be undergrounded as part of the project. He displayed a rendering of the roundabout, commenting it is a major aesthetic improvement over the existing intersection. He displayed photographs and renderings of the existing and proposed conditions. Packet Page 248 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 11 With regard to business impacts, Mr. Williams explained: • No business relocation is required • No changes in access are required • Business visibility is unchanged • Parking impacts: 1 or fewer stalls per parcel effected • 2-3 signs relocated or replaced • Access improved • Redevelopment potential realized by improved LOS Mr. Williams explained letters of support have been provided from property owners on four of the five corners at the intersection. With regard to the statement that trucks cannot use roundabouts, Mr. Williams displayed a drawing illustrating the path of a semi-tractor trailer making a left turn. He also noted the following: • Splitter islands designed for trucks • Central island includes truck apron • Current intersection design does not accommodate trucks for all movements • 212th and 84th are designated truck haul routes • Buses and emergency vehicles require less space than this vehicle Mr. Williams summarized the benefits of a roundabout: • Traffic flow improved by 90% • Eliminates concurrency failure • Opportunity to create a gateway into Edmonds • Underground utilities • Air quality noticeably improved • Non-motorized transportation improved o Bike lanes o Flashing pedestrian beacons o Reduction in crossing distance with splitter islands • Drainage improvements • Encourages future development • Grant funded (86.5% federal grant and 13.5 local TIF) Councilmember Plunkett disclosed he lives at Five Corners. For Councilmember Plunkett, Mr. Williams advised there are no stop signs proposed in the roundabout. Councilmember Wilson observed the level of service for this intersection in the 1995, 2002 and 2009 Transportation Plans was LOS F. He asked if a building permit had ever been declined due to concurrency issues related to LOS. Mr. Williams answered no. The intersection was identified as a problem in the 1995 Plan due to its failed LOS but no specific solution was recommended. The roundabout was included as the solution in the 2002 and 2009 Plans. He pointed out the intersection had a failed LOS in all three plans but has been getting worse; only a 50 second delay is required for failure. Mayor Earling opened the public participation portion of the public hearing. Swan Seaberg, Edmonds, who lives close to Five Corners, recognized the intersection as one of the biggest hassles there is. He described driving 4-lane highway roundabouts in Sweden where traffic barely slows. He acknowledged some people are initially shocked by a roundabout but will catch on quick. He concluded roundabouts work well, the money will be well spent, and it will be a long term gain to the community. He supported the roundabout. Packet Page 249 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 12 Lila McDonald, Edmonds, a resident three blocks from Five Corners, remarked she had never seen an accident or near accident at that intersection; drivers are respectful. She disagreed with the traffic data, commenting she seldom waits more than two cars to go through the intersection. There is only a line of cars between 5:00 and 6:00 p.m. She opposed the roundabout. Noel Miller, Seattle, former Edmonds Public Works Director, expressed support for both projects. When he came to Edmonds in 1988 as a project engineer, he managed the project to improve 212th from Five Corners to the high school. At that time engineering was beginning to discuss a roundabout for Five Corners. He estimated he made approximately 20,000 trips through the intersection during his 22 years at the City, traveling from Public Works to downtown. He recalled many instances when drivers were unsure whose turn it was to proceed which resulted in traffic conflicts and delays. Installing a roundabout would greatly reduce those situations, smooth traffic flow and increase traffic capacity of the intersection. Renate Haberpointner, Edmonds, a resident near Five Corners, agreed the proposed roundabout looked very nice aesthetically but she did not feel there was a need for it at this time. She pointed out traffic volumes on the approaches to Five Corners were not equal. In her opinion the flashing red light made drivers stop before proceeding with caution, observing common right-of-way rules. Edmonds drivers are courteous and visitors from Europe often question how an all-way stop intersection was possible. She suggested discourteous drivers at the intersection could provide revenue for the City if police enforcement were increased. She concluded there were no cars at the Five Corners intersection recently at 7:30 a.m. Port Townsend found their roundabout caused more accidents due to older drivers’ hesitation. Doug Peterson, Edmonds, did not support the roundabout at this time. As a business owner in Woodinville, he understood the need for the roundabouts in Woodinville due to the amount of tourists visiting the wineries but that is not the case at Five Corners. Bruce Faires, Edmonds, commented on the connection between potential redevelopment and the roundabout. As a member of the Transportation Committee for two years he learned there is technology and processes associated with the measurement of traffic and the timing of improvements. He concluded Five Corners would be well served by redevelopment which must include a roundabout. The reasons include: traffic technology determines the current condition is at failure; under GMA further development at Five Corners is curtailed unless traffic improvements are made; without a roundabout a 5-legged traffic signal will be required at a cost of $1.5 million; design and acquisition are 85% funded by a federal grant; funds for construction would also come from grants; nothing will be done without further grants; and it may cost the City over $1 million to stop the project. He expressed support for the roundabout, pointing out the importance of gateway entrances to the City. Ken Hicks, Edmonds, stated he is conditionally opposed to the roundabout. As an engineer he is aware that transportation is a system and all intersections have factors that affect their operation, the physical configuration and the users. His primary concern was the users of a roundabout were faced with a new set of rules in an environment that did not support a roundabout. He was confident Edmonds residents could manage the roundabout but was concerned with visitors navigating the roundabout. He also feared there would be unintended consequences if the roundabout was effective and changed traffic patterns at other intersections. Keith Porter, Edmonds, commented he travels Five Corners 2-8/times/day, playing the whose turn is it now game. He opposed the roundabout in its present form and urged the Council to consider other options. He read the definition of a roundabout and how to drive in a roundabout from the Washington Driver’s License Guide. Packet Page 250 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 13 Darlene Stern, Edmonds, pointed out the Five Corners intersection fails GMA; any future development at Five Corners or between Five Corners and Highway 99 could not be approved if it increased traffic at the intersection. The roundabout was reviewed and selected by the Federal Highway Administration as a good investment of federal dollars because of its potential to significantly improve air quality and congestion. The Council previously committed to the project and has devoted resources of employee time and taxpayers dollars. She did not want this to be a project where the City went through the exercise and expense of addressing improvements and then shelves it. It will cost more to stop the project than to complete this phase as federal funds that have been spent would need to be reimbursed. With the talk in the community about becoming greener, she questioned the hesitancy to take advantage of this opportunity to spend a small amount of local dollars to improve air quality. She concluded the project would keep the City in compliance with GMA, improve air quality, and provide opportunity for the Five Corners area to engage in a long needed upgrade in appearance and development potential. She encouraged the City to complete the project. Jerry Barr, Edmonds, commented he has traveled through Five Corners hundreds of times; his experience differs from the data presented. With regard to grant funds for the roundabout, he pointed out the grants are taxpayer dollars. He concluded the roundabout is a very expensive solution in search of a problem and he did not think it would be money well spent. Eric Anderson, Seattle, a property owner at Five Corners since 1998, commented he initially had reservations regarding the roundabout and likely will continue to have concerns until a final decision is made on the project. His primary concern was that traffic flow through the intersection not interfere with customers entering and exiting businesses at Five Corners. His next concern was that the City did not think much about Five Corners and concentrated its efforts on the bowl. He supported aesthetic improvements at Five Corners to encourage people to shop there such as undergrounding utilities, widening sidewalks, improving pedestrian crossing, etc. He was concerned that a construction project would affect his tenants. He agreed the roundabouts in Europe were not scary to drive and drivers learn to go with the flow. He did not plan to oppose the project until he had an opportunity to see the final plans. Hank Landau, Edmonds, representing the Edmonds Bicycle Advocacy Group, described their bicycle training program in the Edmonds School District. He explained the success of a roundabout is highly dependent on traffic speeds and volumes, the level of education and enforcement, and alternatives the roundabout is compared to. For example roundabouts or traffic circles in residential communities can significantly reduce risk compared to unregulated intersections; however, enforcement is important to ensure motorists do not cut corners. Roundabouts with multi-lane or high speed traffic can be very unsafe for bicyclists. He relayed their members are generally supportive of the proposed Five Corners roundabout even though there may be some additional risk to bicyclists if risks are not mitigated. Members are also motorists and concerned about the environment and want to see the benefits Mr. Williams described as a result of the roundabout. He suggested the following mitigation measures: 1) speeds properly controlled by traffic calming to ensure a 15-20 mph speed, 2) education for motorists and bicyclists, and 3) enforcement for motorists and bicycles. Dave Page, Edmonds, commented most people who voted on the My Edmonds News poll regarding the roundabout did so using the information provided by the City: the current 115 second average wait that will increase to 172 seconds by 2025, the 142,400 hours/year in delay for citizens and $93,000/year fuel expenditure. He conducted his own observations on 10 consecutive weekdays at different times including 7:00 and 8:00 a.m. and 4:00, 5:00 and 6:00 p.m. The longest delay he experienced during any of those times was 57 seconds; the average time was 15 seconds. He urged the Council to delay the project and conduct their own observation of the Five Corners intersection to verify the data. Ron Wambolt, Edmonds, commented the disparity between those who support and oppose the roundabout is due to each side having a different assessment of the intersection’s LOS. The bureaucrats Packet Page 251 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 14 and some others say the intersection has a failed LOS; most motorists state they navigate the intersection in an acceptable amount of time. The bureaucrats state a roundabout will significantly improve the quality of the surrounding area. Walking in the area, he has never experienced any problem with air quality. Constructing a roundabout is not a current need. Pursuing projects that may be required in the future is spending money the country simply cannot afford at this time. Grants are taxpayers’ money and the country often does not have money for essential projects. He recommended bringing the roundabout project to a halt at this time and urging all communities not to seek grant funds for unessential projects. Taxpayers need to stop state and federal governments from giving away money that should be directed toward higher priorities or not spent at all. Chaz Verrall, Edmonds, expressed support for the roundabout. His informal survey of commercial drivers who service his business found that approximately 85% are in favor of a roundabout. He observed Five Corners is a crazy intersection at times. Tom King, Edmonds, expressed support for the Five Corners roundabout. He pointed out numerous City vehicles go through the Five Corners intersection daily. The roundabout could provide the City significant savings in fuel costs and employee hours. Johnny Lewis, Edmonds, commented there were at least two things wrong with this project, 1) financial: loss of jobs and taxes due to negative impacts on small businesses during construction, waste of public money, and money could be better spent regulating traffic signals on 220th, 76th, 9th, SR104 and Hwy. 99 as delays in those locations are much more significant, and 2) safety and practicality: during his 30 year experience using the intersection, delays have never caused him to be late or inconvenienced. Accidents occur due to distracted drivers not taking turns at the Five Corners intersection. He recommended canceling or delaying the project. Don Hall, Edmonds, commented the presentation made it difficult to say the roundabout was not the right thing to do. He did not support or oppose the roundabout due to the following concerns: 1) how are pedestrians or bicyclists safer with no stop signs particularly at night, and 2) if traffic goes 15-20 mph, drivers will not see businesses; currently they see businesses when stopped. He concluded his primary concern was that the economic impact on businesses of traffic flows in the roundabout had not been adequately considered. Patrick Brady, Business Manager, Edmonds Lutheran Church, explained they lease property to the non-profit Center for Community Youth Jeremiah Center. In 2011 more than 600 individuals, most of them young people ages 20 and under came to the Jeremiah Center, most of them traveling on foot, skateboards and bicycle. The Jeremiah Center and Edmonds Lutheran are in favor of the roundabout project. Their property is the largest square footage at Five Corners and they feel the benefits to pedestrian traffic will be very significant. They support the redevelopment of Five Corners and recognize the use of Edmonds Lutheran property will change. The infrastructure the City provides will be the basis on which they can continue to serve the community. Dr. Linda Lyshell, Edmonds, a resident two blocks from Five Corners, found it a frustrating intersection and spoke in favor of the roundabout. Her primary concern is human health due to air quality. It has been shown repeatedly that roundabouts reduce pollutants in the atmosphere and enhance human health. Air pollutants from vehicles are known to cause cancer, and increase rates of asthma, heart attack and cardio pulmonary disease. She remarked more and more roundabouts are being constructed throughout the world and they will become quite common in this area. Chris Herman, Edmonds, agreed Five Corners was a messy intersection. He has driven numerous roundabouts and had never seen an accident or any significant problems. Drivers at Five Corners often do not know when to stop or go. Roundabouts work as evidenced by roundabouts in Europe. If the City does Packet Page 252 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 15 not utilize the grant money awarded for the roundabout, the federal funds will be spent elsewhere. He summarized the roundabout was needed to reduce pollution, enhance development, reduce congestion and reduce drivers’ frustration and delay. He concluded the roundabout is a worthwhile project and the opportunity should be embraced without delay. Laura Spehar, Edmonds, commented the roundabout design is one of the smartest investments Edmonds can make in terms of mobility, safety, environmental and physical health. This is a chance for Edmonds to be a smart growth leader in Snohomish County. Studies show the use of stop signs and signals at intersections guarantee that cars will contribute CO2 into the atmosphere from idling engines as well as heavy metal particulates from vehicles’ brakes, particles that are washed into storm drains and into Puget Sound. As a resident in areas with roundabouts, she found over time roundabouts are much appreciated by the community. Studies show that modern roundabouts are the safest form of intersections. This project is funded by a federal transportation grant, paying for 86.5% of the cost; the remainder is from locally generated transportation impact fees collected from new development. It is less expensive for the City to complete this phase of the project at Five Corners than to stop the project. Installing a 5-legged traffic signal at the Five Corners is estimated to cost $1.5 million plus $20,000 for annual maintenance. She concluded this was a very competitive grant. The transportation specialists that reviewed the grant determined the Five Corners roundabout was a great investment of federal dollars. She urged the City to move forward with the project. Coralee Beth Snow, Edmonds, commented she often walks to the Jeremiah Center. Her experience when crossing the street is many drivers do not know when to go and do not understand that pedestrians have the right-of-way. She has almost been hit numerous times when crossing the street at Five Corners. A roundabout with islands would be much safer for pedestrians. Students at Chase Lake Elementary also cross at this intersection and it is very unsafe for small children. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Petso reported she received two emails during the public hearing. 1. Mr. Buckhold, Edmonds, urged the Council not to waste money on the Five Corners roundabout. It works fine and will do so for some time in the future. When that time comes and the City has money to burn, it can be revisited. 2. Mr. and Mrs. Shaw voiced their opposition to the roundabout because there is no significant accident history at Five Corners and they have witnessed more accidents at the Bellingham roundabouts than the Five Corners intersection. They relayed their concerns about small businesses at Five Corners if people did not patronize them during construction. Mayor Earling referred to a packet of correspondence provided to the Council by the City Clerk from members of the public who supported and opposed the roundabout. Councilmember Bernheim inquired about the list of people who signed up pro and con for the roundabout. Mayor Earling advised the list contains 40-45 names and will be part of the public record of the hearing. Councilmember Petso asked whether the 40-45 people were generally opposed or supportive. Mayor Earling answered 26 were in support and 18 were opposed. Councilmember Buckshnis advised in the packet of correspondence, 19 were opposed and 23 were in support. Main Motion COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO APPROVE THE 2012-2017 CAPITAL IMPROVEMENT PROGRAM. Packet Page 253 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 16 City Engineer Rob English explained on December 6, the Council approved the addition of the public market in the downtown waterfront area. He distributed revisions to the CIP and CFP that reflected that addition. Councilmember Plunkett commented he had voted against the CFP and CIP twice due to the roundabout. Amendment 1 COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ELIMINATE THE LIGHT AT 9TH & CASPERS. Councilmember Petso commented she initially would have supported this motion but tonight’s presentation made it clear the light at 9th & Caspers did not need to be removed because it was not in the six year plan. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS FRALEY-MONILLAS AND PLUNKETT VOTING YES; AND COUNCIL PRESIDENT PETERSON AND COUNCILMEMBERS BUCKSHNIS, BERNHEIM, PETSO AND WILSON VOTING NO. Amendment 2 COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REMOVE THE ROUNDABOUT AT FIVE CORNERS. Councilmember Plunkett commented he liked a lot of things about Five Corners and would probably support it if it included stop signs. He did not feel the traffic flow in a roundabout in an area with businesses and residents would provide a safe situation. The only way he can currently access Main Street from his condominium development is because cars stop at the stop sign. He envisioned removing the stop signs would make the intersection more difficult and dangerous. He supported improvements at Five Corners but did not feel this was the best way to do it. Councilmember Fraley-Monillas did not support the amendment. She frequently drives roundabouts in Woodinville and Port Orchard. When driving through Five Corners nearly every night during rush hour, there are often 10-15 cars waiting to cross the intersection. To those who spoke in favor of the roundabout, Councilmember Petso acknowledged they saw opportunity in the roundabout. She did not find sufficient public support for including the roundabout and wished a public hearing had been held earlier in the process. To Mr. Page, she explained she drove through the Five Corners intersection tonight at 5:30 p.m. and agreed it was an effortless event. Councilmember Buckshnis remarked she grew up in an area that had roundabouts and felt they improved the neighborhood, improved the aesthetics and made crossing safer for pedestrians and bicyclists. To those who were opposed, she assured it would improve the area tremendously. Businesses will see an increase because people will walk to and around the area. This phase is funded by a grant and the City has only spent $20,000-$30,000 so far. Council President Peterson provided quotes from letters the Council received: • Transportation Director, Edmonds School District: “We believe the roundabout will improve pedestrian safety. This is critical as we have Chase Lake Elementary School nearby and that intersection is on the walking route.” • Fire District 1: “The Fire District supports the improvements to vehicle flow at Five Corners where traffic commonly stalls. We see fire and emergency medical response times improved by the proposed modifications.” Packet Page 254 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 17 Council President Peterson concluded he would not support the proposed amendment. Councilmember Wilson commented he has been on both sides of this issue. To the speaker Coralee Snow, he explained he changed his vote primarily due to her comments and reminding him about the children from Chase Lake Elementary and Jeremiah Center that cross that intersection. He did not support the amendment. Councilmember Bernheim explained his objective has been to encourage further discussion regarding the roundabout. Student Representative Springer commented his concern if the roundabout is not retained in the CFP is the Five Corners intersection already has a failing LOS. In order for development to occur in Five Corners, the intersection needs to be improved. More than 50% of the people support the roundabout. MOTION FAILED (2-5), COUNCILMEMBERS PLUNKETT AND PETSO VOTING YES. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO EXTEND THE MEETING FOR ONE HOUR. MOTION CARRIED UNANIMOUSLY. Councilmember Petso asked the difference between Agenda Items 9 and 10. Mr. Taraday explained Item 9 is approval of the CIP and Item 10 is approval of the CFP Element of the Comprehensive Plan. Councilmember Petso confirmed both include the public market. Mr. English agreed they did. Vote on Main Motion THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 10. PROPOSED ORDINANCE ADOPTING AMENDMENTS TO THE CAPITAL FACILITIES PLAN ELEMENT OF THE COMPREHENSIVE PLAN. City Engineer Rob English explained this ordinance amends the Comprehensive Plan to include the Capital Facilities Plan. Councilmember Buckshnis asked if the aquatics center at Yost Park is the $16 million version or a Yost Pool improvement. Parks & Recreation Director Carrie Hite explained the aquatics center in the CFP is the preferred option in the feasibility study, which is a complete aquatics center. Councilmember Buckshnis asked how it could be amended to be improvements to Yost Pool. Ms. Hite suggested leaving the aquatics center in the CFP this year and staff could bring together the committee that developed the plan to discuss amendments. Councilmember Bernheim commented his pet peeve project in the CFP is the $5 million art museum. He did not feel Edmonds needed an art museum and if $5 million was provided by a federal grant, he would still oppose it. He suggested engaging the arts community over the next year to discuss it. Hite assured there were no plans for an arts museum. (Councilmember Fraley-Monillas left the meeting at 10:00 p.m.) Councilmember Wilson concurred with the spirit of Councilmember Bernheim’s comments. Many of the projects are included in the CFP, not because of great political support for them, but because there is no reason to oppose them and none of them will be funded in the next decade. He opposed the CFP last year and will oppose it again this year because it is not realistic. He concluded most of the projects with perhaps the exception of the senior center and the civic playfield acquisition are pie in the sky. Packet Page 255 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 18 Councilmember Wilson commented he participated in the aquatics study which was done concurrent with the Lynnwood project. No one on the committee including staff felt it was realistic to propose the $16- $23 million project but none of them thought the Council would do anything so why not include the pie in the sky project. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ORDINANCE NO. 3867, ADOPTING AMENDMENTS TO THE CAPITAL FACILITIES PLAN ELEMENT OF THE COMPREHENSIVE PLAN. MOTION CARRIED (5-1), COUNCILMEMBER WILSON VOTING NO. (Councilmember Fraley-Monillas was not present for the vote.) 11. AUDIENCE COMMENTS Jenny Antilla, Edmonds, recalled the three proposed levies failed and the prior mayor said he had cut the City’s budget to the bone. She questioned where the additional money will come from. One of the national trends in public and private sectors with regard to medical costs is for employees to pay more of their medical premiums. She recalled negotiations with one of the City’s unions earlier this year to pay 10% or $47 for themselves and each dependent toward their premium. She suggested the Council consider having employees pay more toward their medical premiums. Mayor Earling declared a brief recess. 12. NON REPRESENTED SALARY AND BENEFITS STUDY: SURVEY COMPARATORS Parks & Recreation Director Carrie Hite explained Matt Weatherly, Public Sector Personnel Consultants, made a presentation to the Council two weeks ago regarding suggested comparator cities for the salary survey as well as policy development for non-represented employees. At Council’s direction, he developed four options for comparator cities: 1. Puget Sound Basin (recommended by consultant) • Cities within Snohomish, Pierce, King and Kitsap counties • Most competitive with Edmonds staff • No cost of living adjustment would be required • Would need to make adjustment for cities over 75,000 2. Cities already used in Union Negotiations (alternative to Recommendation) • Creates more consistency between unions and non-represented 3. Current “ 4 Up, 4 Down” Model (not recommended) • Very limiting and includes many contract cities who are not comparable • Does not provide enough cities to match positions 4. Statewide Cities, 30,000-50,000 population, cost of living differentials (not recommended) • Very complex to administer Ms. Hite explained in an email conversation, Councilmember Petso proposed a fifth hybrid option for Council consideration: 5. Puget Sound area cities, 30,000-50,000 population, Snohomish, King, Pierce and Kitsap counties (Des Moines, Issaquah, University Place, Bothell, Lynnwood, Puyallup, Bremerton, Sammamish, Burien and Kirkland) plus Mt. Vernon, Lacey and Olympia • Cost of living adjustment would be necessary for Mt. Vernon which increases the complexity of the model. • Lacey and Olympic have similar cost of living but are outside the Puget Sound region. Ms. Hite relayed Councilmember Petso’s recommendation for the consultant to also obtain information on Shoreline, SeaTac, Redmond, Mountlake Terrace, Snohomish County and King County. Packet Page 256 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 19 Councilmember Petso explained her intent was an objective method of selecting comparator cities. She started with Puget Sound area cities 30,000-50,000 population and asked for information only for King and Snohomish counties and Shoreline, SeaTac, Redmond, and Mountlake Terrace in response to Councilmembers’ interest in that information. She was interested in including Lacey and Olympia because they are comparable to Edmonds. Although Mt. Vernon is similar in size to Edmonds and in the Puget Sound area, she was agreeable to not including Mt. Vernon because their lower cost of living could bias the numbers or require an adjustment. Councilmember Petso clarified her suggested Option 5 was the cities Ms. Hite indicated plus Lacey and Olympia and information on Snohomish and King counties and Shoreline and Mountlake Terrace. Councilmember Bernheim agreed with including Lacey and Olympia as comparators. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO INCLUDE THE CITIES SHE PROPOSED IN THE CALCULATION AND THE FOUR INFORMATION CITIES/COUNTIES AND SUBMIT THEM TO THE CONSULTANT FOR HIS SALARY WORK. Ms. Hite asked whether the intent was to remove Mt. Vernon and include Lacey and Olympia. Councilmember Petso advised that was her intent. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) 13. EXTENSION OF SUNSET DATE FOR CITIZENS ECONOMIC DEVELOPMENT COMMISSION Community Services/Economic Development Director Stephen Clifton explained in June 2009 the Council approved Ordinance No. 3735 establishing a 17-member Economic development Commission (EDC) and establishing a sunset date of December 31, 2010. In October 2010, the Council approved Ordinance No. 3808 extending the sunset date to December 31, 2011. At the November 2011 EDC meeting, it was the consensus of the commissioners that the sunset date should be extended at least 1 year and staff recommended an extension of up to 3 years. Staff recommended up to a 3 year extension, recognizing it takes time to establish economic benefits and baseline and lay the foundation for future development. Regarding the appointment of EDC members, staff recommends the City Council initiate a similar process used for selecting and appointing initial EDC members in 2009. Interested citizens would be invited to submit an application to the City. The applications would be forwarded to the City Council for their review and consideration. Each Councilmember would appoint two individuals to serve on the EDC and the Mayor would appoint three. In order to maintain some continuity and institutional memory within the EDC, staff recommends encouraging existing EDC members to apply for reappointment. Councilmember Plunkett commented the ordinance does not state that Councilmembers will make new appointments. Mr. Clifton explained that process is described in Ordinance No. 3735 that established the EDC. The proposed ordinance is to extend the sunset date. Councilmember Bernheim referred to Section 10.75.10 in the original ordinance that states the terms of Commissioners shall be 2 years. Mr. Clifton suggested appointments be staggered. Councilmember Bernheim supported turnover in the EDC. He was opposed to reappointing the current membership and extending their terms for three years. He preferred to have all members reapply and establish a maximum term of three years including time served. Packet Page 257 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 20 Councilmember Buckshnis, Council representative on the EDC for the past two years, supported having existing commissioners reapply. She also supported an attendance policy as some of the 17 members have not attended meetings consistently. She remarked there is a lot of work being done by a few people. Councilmember Petso commented she has mixed feelings about the EDC. She recognized they are doing good work but preferred to limit the extension to one year. She supported an effort to better capitalize on volunteers so that there was less duplication. For example, the Planning Board already works on land use issues and the Community Technology Advisory Committee is working on fiber. She suggested the Council consider whether the correct structure was in place to utilize volunteers. Councilmember Plunkett commented he would not be able to vote on the extension of the EDC until he had further clarity regarding the structure. He recalled when the EDC was created, it was his understanding the commission would pursue economic development. Ordinance No. 3735 refers to development of a broad range and long term strategies. Chapter 10.75.030 refers to determining new strategies for economic development and identifying new sources of revenue for consideration for the City Council. He did not consider a proposal to enact a fee for 911 calls as economic development. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER PETSO, TO AMEND SECTION 10.75.030(A)(2) TO READ, “IDENTIFYING NEW SOURCES OF REVENUE AS A DIRECT RESULT OF ECONOMIC DEVELOPMENT PROJECTS FOR CONSIDERATION OF THE CITY COUNCIL. Mr. Clifton asked for clarification, advising there are all kinds of economic development initiatives, some are planning related, physical capital projects, etc. He clarified the 911 fee was presented to the EDC by one Commissioner. Councilmember Plunkett pointed out the EDC unanimously endorsed that proposal. He preferred the EDC bring the Council ideas that are the result of economic development, not a standalone tax or fee. Mr. Clifton responded if the Council did not want the Commission to consider taxes or fees, the EDC could not consider a B&O tax, employee head tax, etc. which EDCs typically review. Councilmember Plunkett responded he was not interested in the EDC making a recommendation to increase/decrease taxes. It was his understanding the EDC would create economic development that increased the City’s economic base. Councilmember Wilson agreed with Councilmember Plunkett. He recalled in 2009 the members of the Citizens Levy Review Committee supported a levy and an increase in economic development. The reason for having 17 members was so each Councilmember’s voice was reflected and to capture volunteer interest. It was not his intent for the EDC to exist in perpetuity hence the sunset date and the limited extension. He recommended the Council set this aside, think about what they wanted from the EDC and staff and discuss it at the Council retreat. Council President Peterson agreed the EDC should not be spending their time considering 911 fees. He disagreed the EDC should not consider other government actions that directly affect businesses such as a B&O tax or head tax. He suggested the Council give direction to staff and the two Council liaisons. Councilmember Plunkett commented the intent of the EDC was to create new economic development, not to recommended taxes on businesses and certainly not 911 fees. Councilmember Petso agreed with Councilmember Wilson’s suggestion to discuss the extension of the EDC at the Council retreat. She also had concerns with what constituted economic development. For example she was less interested in construction of residential units and more interested in business recruitment and retention. Packet Page 258 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 21 Council President Peterson asked whether the EDC sunsets at the end of the year if the Council takes no action. Mr. Clifton answered yes. Council President Peterson agreed with discussing the EDC’s mission at the Council retreat but did not want the EDC to sunset and then need to be restarted. Councilmember Petso suggested extending the sunset date for the EDC to February 28, 2012 with the understanding it would be discussed at the Council retreat. MOTION CARRIED (5-1), COUNCILMEMBER BERNHEIM VOTING NO. (Councilmember Fraley-Monillas was not present for the vote.) COUNCIL PRESIDENT PETERSON MOVED TO ADOPT ORDINANCE NO. 3868, AMENDING THE PROVISIONS OF EDC 10.75.010(B) IN ORDER TO EXTEND A SUNSET DATE FOR THE ECONOMIC DEVELOPMENT COMMISSION FOR AN ADDITIONAL THIRTY SIX (36) MONTHS. MOTION DIED FOR LACK OF A SECOND. During a discussion regarding what motion/amendments were appropriate, City Attorney Jeff Taraday explained the motion the Council approved was to amend Section 10.75.030. The recommended action is to approve the ordinance in the packet extending the sunset date. Mayor Earling suggested extending the EDC for 120 days. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ORDINANCE NO. 3836, AMENDING THE PROVISIONS OF EDC 10.75.010(B) IN ORDER TO EXTEND A SUNSET DATE FOR THE ECONOMIC DEVELOPMENT COMMISSION FOR AN ADDITIONAL THIRTY SIX (36) MONTHS. Amendment 1 COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE SUNSET DATE FOR THE ECONOMIC DEVELOPMENT COMMISSION TO 120 DAYS. Amendment 2 COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO AMEND SECTION 10.75.010(B) SO THAT THE DATE OF COMMISSIONERS’ TERMS PARALLEL THE 120 DAYS. AMENDMENT CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) It was the consensus of the Council to retain the existing Commissioners for the 120 extension. Vote on Amendment 1 AMENDMENT CARRIED (5-1), COUNCILMEMBER WILSON VOTING NO. (Councilmember Fraley-Monillas was not present for the vote.) Vote on Main Motion. MAIN MOTION AS AMENDED CARRIED (5-1), COUNCILMEMBER WILSON VOTING NO. (Councilmember Fraley-Monillas was not present for the vote.) 14. TRANSPORTATION PARTNERSHIP – SEEKING CITY OF EDMONDS SUPPORT. Public Works Director Phil Williams recalled one of the key items in the City’s 2012 Legislative Agenda was developing a thoughtful transportation package. The Transportation Partnership is a coalition of 75 organizations including labor groups, environmental groups, businesses, Chambers of Commerce, transportation organizations, and local governments. This would add Edmonds to the list of local governments working individually as well as collectively with the coalition. Packet Page 259 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 22 Councilmember Buckshnis expressed her support. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, THAT THE CITY COUNCIL EXPRESS SUPPORT FOR TRANSPORTATION PARTNERSHIP. Councilmember Wilson expressed his opposition, commenting although it was a great package, it was a misplaced priority for the State. The priority should be education, higher education, and health care and there should not be multiple items on the ballot. This is the formational organization to support the campaign that will occur. Support for this organization is implicit support for the campaign as it moves forward in the legislative session as well as on the ballot this fall. By attaching its name to this effort, Edmonds is stating this is the top revenue priority for the State which he did not believe was appropriate. Mr. Williams responded this also gives the City an opportunity to assist with designing a transportation package. Councilmember Buckshnis expressed her support for education, noting there are many important priorities and this is one of them. MOTION CARRIED (5-1), COUNCILMEMBER WILSON VOTING NO. (Councilmember Fraley- Monillas was not present for the vote.) 15. REPORT ON FINAL PROJECT COSTS FOR 1025 12TH AVE N STORM SYSTEM IMPROVEMENT PROJECT AND COUNCIL ACCEPTANCE OF PROJECT. City Engineer Rob English reported this was a successful project that corrected a problem dating back to the 1960s, a 12-inch storm line located beneath the Sheldon’s house. How the house was built over the storm line in the 1960s is unclear but it resulted in erosion on the hillside as more stormwater was directed to the system. This project was included in the Capital Improvement Program and completed this year. The property owner, Ms. Sheldon, attended a Community Services/Development Services Committee meeting earlier this year expressing her support for the project. Her letter of thanks is included in the Council packet. He thanked Stormwater Engineering Program Manager Jerry Schuster and Project Manager Pam Lemcke for their efforts. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO ACCEPT THE FINAL PROJECT. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) 16. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF DECEMBER 13, 2011. Finance Committee Councilmember Petso reported the Committee discussed the COLA for non-represented staff and confirmed COLAs could be awarded retroactively after the salary study is complete. Staff provided a General Fund update for October 2011 that displays fund balance rather than working capital. The Committee is also working on a Reserve Policy to determine appropriate reserve levels. Community Services/Development Services Committee Councilmember Plunkett reported all the items discussed by the Committee were approved on the Consent Agenda except outdoor dining which will be presented to the Council in the near future. Public Safety Committee Councilmember Bernheim reported the Committee discussed an extension of a DNA testing contract and the governor’s proposed petition to the DEA requesting that cannabis for medical use be reclassified from a schedule I drug to a schedule II drug for medical use. Packet Page 260 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 23 17. MAYOR'S COMMENTS Mayor Earling thanked Councilmembers Bernheim and Wilson for their service, recognizing the amount of time both devoted to the position. Mayor Earling reported he has been invited to a gathering of mayors to discuss transportation issues. 18. COUNCIL COMMENTS Councilmember Wilson commented it had been a tremendous honor to serve the citizens of Edmonds, serve with this Council and serve with staff. He thanked several staff members including Senior Executive Council Assistant Jana Spellman, Police Chief Al Compaan, Public Works Director Phil Williams, Stormwater Engineering Program Manager Jerry Schuster, Planning Manager Rob Chave, and Parks & Recreation Director Carrie Hite. Councilmember Wilson pointed out democracy is a fragile thing; public service is important and comes in many ways. When citizens vote they commit a public service but the word voter is not considered a bad word. When citizens serve on jury duty, they do not think being a juror is a bad thing. When a citizen serves as an elected official, the term politician is a bad word. Councilmember Wilson emphasized being a politician is not a bad thing; he has been honored to be a member of a Council constituted by regular folks doing the best they can. He acknowledged their best sometimes is not good enough but it will always be better by citizens being engaged and involved. He urged the public not to assume the worst of politicians; they were doing the best they can. He wished everyone the best in the future. Councilmember Petso thanked Councilmembers Wilson and Bernheim for their service and requested both stay involved. She reported the Public Facilities District will bring term limit changes to the Council along with a change in the PFD Board’s meeting date and time. Councilmember Petso reported the Regional Fire Authority (RFA) has scheduled an action item regarding the financing plan for the December 21 Finance Committee meeting, a plan that neither the Council nor she has seen. Finance Director Shawn Hunstock will accompany her to the meeting. The RFA process is entering the phase where jurisdictions will begin manipulations to their jurisdiction’s best advantage. She was disappointed to see that phase arrive as she has enjoyed the cooperative efforts. The Council will also begin to receive presentations and information. Councilmember Plunkett thanked Councilmembers Bernheim and Wilson for their service. Council President Peterson thanked Councilmembers Wilson and Bernheim for their service, commenting they have helped move Edmonds forward on an environmental and global level and they have been engaged with citizens as well as local and regional elected officials. He wished everyone a Merry Christmas and a Happy New Year. Councilmember Buckshnis thanked Councilmembers Wilson and Bernheim for their service. She thanked everyone who donated to gift giving trees, reporting they were able to fulfill over 357 gifts. Councilmember Bernheim encouraged the Council to maintain the tradition of rotating the Council President on the basis of seniority, finding that helped to depoliticize the process. He thanked several City employees including Community Services/Economic Development Director Stephen Clifton and City Clerk Sandy Chase, commenting both work extremely hard at very difficult jobs and their work product is very competent and at a high level. Packet Page 261 of 317 Edmonds City Council Approved Minutes December 20, 2011 Page 24 Councilmember Bernheim expressed his confidence in the future City Council and looked forward to Council activities in the coming year. He cited the importance of the Council’s decision-making process; if the process is just and fair, everyone can live with the results even if some mistakes are made along the way. He thanked citizens Finis Tupper, John Reed, Betty Mueller and Roger Hertrich for their assistance over the past four years. He concluded serving on the Council had been a great experience. 19. ADJOURN With no further business, the Council meeting was adjourned at 11:14 p.m. Packet Page 262 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 1 EDMONDS CITY COUNCIL APPROVED MINUTES January 23, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember (arrived 8:35 p.m.) Diane Buckshnis, Councilmember ALSO PRESENT Alex Springer, Student Representative STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carrie Hite, Parks & Recreation Director Rob Chave, Planning Manager Carl Nelson, CIO Frances Chapin, Cultural Services Manager Rob English, City Engineer Jeff Taraday, City Attorney Jen Machuga, Planner Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER PER RCW 42.30.110(1)(b) AND LABOR NEGOTIATIONS PER RCW 42.30.140(4)(b). At 6:00 p.m., Mayor Earling announced that the City Council would convene in executive session regarding a real estate matter per RCW 42.30.110(1)(b) and labor negotiations per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last approximately 60 minutes and would be held in the Police Training Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Plunkett, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, City Attorney Sharon Cates, Community Services/Economic Development Director Stephen Clifton, Parks and Recreation Director Carrie Hite, Finance Director Shawn Hunstock, Public Works Director Phil Williams, Police Chief Al Compaan, Executive Assistant Caroline Thompson, Human Resources Consultant Tara Adams, and City Clerk Sandy Chase. At 6:56 p.m., Ms. Chase announced to those present in the Council Chambers that the executive session would be extended for 20 minutes. The executive session concluded at 7:20 p.m. Mayor Earling reconvened the regular City Council meeting at 7:25 p.m. and led the flag salute. Announcement Regarding Strategic Plan Surveys Community Services/Economic Development Director Stephen Clifton asked for citizens’ assistance with completing the strategic planning and visioning adult, young adult, employee, customer and business owner surveys. Responses to the surveys have increased as a result of 11,000 emails sent out yesterday, press releases and notices posted on My Edmonds News, Edmonds Patch, and KOMO 4. The intent of the Packet Page 263 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 2 surveys is to help understand residents’ needs, priorities, and vision for the community. The adult, young adult and employee surveys are available on the City’s website, Edmondswa.gov. 2. APPROVAL OF AGENDA COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) 3. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. (Councilmember Fraley-Monillas was not present for the vote.) The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 3, 2012. C. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 10, 2012. D. APPROVAL OF CLAIM CHECKS #129744 THROUGH 129870 DATED JANUARY 5, 2012 FOR $1,569,393.03, AND CLAIM CHECKS #129871 THROUGH #130016 DATED JANUARY 12, 2012 FOR $831,006.46. E. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #51106 THROUGH 51139 FOR THE PERIOD DECEMBER 16, 2011 THROUGH DECEMBER 31, 2011 FOR $679,486.49. F. ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM LORALEE OSWALD ($694.58), SHARON L. ROMA ($305.32), AND SIMON ZIRIANS ($1,324.75). G. APPROVAL OF LIST OF BUSINESSES APPLYING FOR RENEWAL OF THEIR LIQUOR LICENSES WITH THE WASHINGTON STATE LIQUOR CONTROL BOARD, DECEMBER 2011. H. PURCHASING POLICY UPDATE I. AUTHORIZATION FOR MAYOR TO SIGN ARTS COMMISSION RECOMMENDED CONTRACTS FOR TOURISM PROMOTION FUNDING FOR LOCAL CULTURAL ORGANIZATIONS. J. AUTHORIZATION FOR THE MAYOR TO SIGN THE RECYCLING GRANT AGREEMENT BETWEEN THE CITY OF EDMONDS AND THE WASHINGTON STATE DEPARTMENT OF ECOLOGY FOR 2012-2013. K. INVESTMENT POLICY L. MEMBERSHIP IN ECONOMIC ALLIANCE SNOHOMISH COUNTY. M. REAPPOINTMENT OF LODGING TAX ADVISORY COMMITTEE MEMBERS FOR 2012. Packet Page 264 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 3 N. REAPPOINTMENT OF MICHAEL MESTRES AND BRUCE "MICK" O'NEIL TO THE ARCHITECTURAL DESIGN BOARD FOR ANOTHER TERM. O. REAPPOINTMENT OF HISTORIC PRESERVATION COMMISSIONER LARRY VOGEL. 4. PUBLIC HEARING REGARDING DRAFT REVISIONS TO THE OUTDOOR DINING REGULATIONS OF ECDC 17.75 AND ADDITION OF A DEFINITION OF OUTDOOR DINING TO ECDC 21.75. (FILE NO. AMD20110005) Planner Jen Machuga explained the City’s current regulations allow outdoor dining outright as a secondary use for an additional 10% of the existing interior seating or 8 seats, whichever is greater. If the restaurant wishes to have more than 10% of the interior seats or 8 seats, a Type III-A Conditional Use Permit (CUP) is required. The cost of a CUP is approximately $1500 and is reviewed by the Hearing Examiner. The current process is cost prohibitive especially for small businesses who want to add a few seats over the limit. Ms. Machuga reviewed a timeline for the code revision process: • May 25, 2011 – Planning Board discussion • July 13, 2011 – Planning Board hearing • August 10, 2011 – Planning Board continued hearing • December 13, 2011 – CS/DS Council Committee discussion • January 23, 2012 – City Council hearing Ms. Machuga reviewed the Planning Board’s recommendation: • Outdoor dining permitted outright if one of the following criteria are met: 1. Site is not directly adjacent to residentially-zoned properties; or 2. Site complies with landscaping requirements along property lines adjacent to residentially- zoned properties; or 3. Dining area is screened from residential properties by a building and/or 4-foot wall, hedge, or fence; or 4. Dining area contains no more than 10% of interior seating or 12 seats, whichever is greater. • If site is adjacent to residentially-zoned property, the dining area shall be closed between 10:00 PM and 7:00 AM • Requires a Type III-A CUP if requesting exemption from the four criteria or the hours of operation. • Updated the definition of outdoor dining in the code Ms. Machuga displayed drawings illustrating what the proposed code language would allow with regard to screening for a restaurant with outdoor dining adjacent to residentially-zoned property. She noted if a restaurant wanted outdoor dining and did not provide landscaping/screening, they could seek a CUP. She provided several photographs to illustrate how existing outdoor dining areas are screened. Mayor Earling complimented Ms. Machuga’s presentation and also requested staff footnote acronyms in their presentations in the future. Councilmember Buckshnis asked if the zoning where Rory’s is located allows them to have outdoor dining later than 10:00 p.m. Ms. Machuga answered Rory’s is in the Downtown Business (BD) zone and does not have the limitation on hours in the outdoor dining code because it is not directly adjacent to residentially-zoned property. Any outdoor dining area is subject to the City’s noise ordinance. Councilmember Buckshnis observed Rory’s could have outdoor dining until 2:00 a.m. Ms. Machuga answered yes. She recalled Rory’s had a CUP in 2004 for a potential additional/remodel that eventually did not occur which limited their hours. Packet Page 265 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 4 Councilmember Bloom asked whether the $1500 fee applied only to the CUP. Ms. Machuga agreed it did. Councilmember Bloom asked if there was any fee associated with applying for outdoor dining. Ms. Machuga answered a permit would not be required if the restaurant was adding seats to an existing area but there may be fees associated with the creation of a new outdoor dining area that requires design review. Those fees are much less expensive compared to a CUP. Mayor Earling opened the public participation portion of the public hearing. Pam Stuller, Richmond Beach, owner of Walnut Street Coffee, expressed her support for the proposed change to the code language. She anticipated the change would encourage a more lively and interactive downtown which is beneficial to small businesses as well as residents. Roger Hertrich, Edmonds, questioned the purpose of the 4-foot fence, commenting a fence in a residential area was required to be 5-feet. He pointed out most of the examples staff provided buffered the outdoor dining area from the street and none of them illustrated an outdoor dining area adjacent to a residentially-zoned property. He questioned whether consideration had been given to outdoor dining in buildings downtown where there is residential on the second floor. He questioned whether there was a difference between dining and drinking in outdoor dining areas. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmember Plunkett asked if the fence for an outdoor dining area adjacent to a residentially-zoned property was only required to be 4 feet in height. Ms. Machuga answered that was the Planning Board’s recommendation for one of the four criteria; the 4-foot fence would not be required if the outdoor dining area met the landscaping requirement or have less than 10% of the number of interior seats or 12 seats whichever is greater. Councilmember Plunkett summarized if the outdoor dining area did not meet the other criteria, they would be required to have a fence and if the outdoor dining area were adjacent to a residentially-zoned property, the fence would only be 4-feet in height. Ms. Machuga agreed. Councilmember Plunkett asked if the Planning Board or staff discussed the concept of 6-foot fences in residential areas. Ms. Machuga responded a fence is not required to be 6 feet in height in a residential neighborhood; that is the maximum height. The Planning Board originally discussed a 6-foot height but felt more architectural interest could be provided by allowing a 4-foot fence and the business owner could add a trellis. As one of the examples illustrated, if a 6-foot fence were required, it was feared it would be a solid plain cedar fence rather than a 4-foot fence with a decorative trellis, flower boxes, etc. The Planning Board also discussed that the height of people seated in an outdoor dining area is closer to the 4-foot height. Councilmember Plunkett pointed out it was not required to add a trellis or other architectural feature above the 4-foot fence adjacent to a house. Ms. Machuga agreed a 4-foot fence with nothing above could be provided. Councilmember Petso referred to the four criteria, observing that under the proposed language a restaurant with 11 outdoor seats adjacent to a house would not require a fence, screening or CUP. Ms. Machuga agreed. Councilmember Bloom observed an outdoor dining area adjacent to a residentially-zoned property must close at 10:00 p.m. Ms. Machuga answered yes, unless they applied for and received a CUP. The CUP is a Type III-A process before the Hearing Examiner that includes public notice, public hearing, etc. With regard to adjacent to residentially-zoned property, she clarified that meant a shared property line. There are few commercial properties downtown directly adjacent to residential properties; there is either a street or alley separating them. In those cases, the restaurant would meet the first criteria, not directly adjacent to residentially-zoned property. Packet Page 266 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 5 COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE PLANNING BOARD’S RECOMMENDATION AND DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE FOR COUNCIL ADOPTION. COUNCILMEMBER PETSO, MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO AMEND THE MOTION TO CHANGE THE HOURS FOR SITES ADJACENT TO RESIDENTIALLY ZONED PROPERTY THAT THE DINING AREA BE CLOSED BETWEEN 9:00 P.M. AND 8:00 A.M. Councilmember Petso explained the hours she proposed were consistent with the hours in the Home Occupation Ordinance. Councilmember Bloom inquired about the Home Occupation Ordinance. Councilmember Petso explained the City’s Home Occupation Ordinance regulates home-based businesses in residential areas. Those businesses are required to be closed between 9:00 p.m. and 8:00 a.m. Because outdoor dining areas would be permitted immediately adjacent to a residential area, she proposed changing the hours to match the hours in the Home Occupation Ordinance. Councilmember Bloom asked if that requirement was related to noise. Councilmember Petso responded yes. THE VOTE ON THE AMENDMENT CARRIED (5-1), COUNCIL PRESIDENT PETERSON VOTING NO. (Councilmember Fraley-Monillas was not present for the vote). Councilmember Petso suggested requiring that outright permitted outdoor dining meet both criteria 1 and 4 and either criteria 2 or 3. Student Representative Springer questioned the requirement to meet both criteria 1 and 4 and the reasoning for changing the hours if a site was not adjacent to residentially-zoned property. Councilmember Petso explained her intent was if a site is adjacent to residentially-zoned property, the outdoor dining area would not be permitted outright unless screening was provided. Student Representative Springer asked if an establishment could apply for a CUP if their outdoor dining was not outright permitted. Ms. Machuga answered yes. Councilmember Petso suggested if an applicant did not meet criteria 1 and 4, they be required to apply for a CUP. Councilmember Buckshnis asked if there were any outdoor dining establishments adjacent to residentially-zoned property. Ms. Machuga could not think of any. Ms. Machuga clarified under Councilmember Petso’s proposal, for an outdoor dining area to be allowed outright, it could not be directly adjacent to residentially-zoned property, there would be a limit on the number of seats and screening would be required either by landscaping or a fence. She summarized that was just as restrictive as the existing regulations. Councilmember Petso commented her proposal would apply to Five Bistro which is adjacent to single family residential and potential redevelopment in Firdale Village and Five Corners where outdoor dining could be immediately adjacent to someone’s yard. Ms. Machuga explained there is a single family house next door to Five Bistro that is on the same Neighborhood Business (BN) zoned lot. Using that as an example, under the Planning Board’s proposal, outdoor dining would be allowed outright because it would not be directly adjacent to residentially-zoned property. With regard to examples of outdoor dining adjacent to residentially-zoned property, Ms. Machuga referred to examples of CUP granted for Five Bistro, Scott’s Bar & Grill and Penara; none of those are directly adjacent to residentially-zoned properties. Under the Planning Board’s proposal, they would have been outright permitted without a CUP. Under Councilmember Petso’s proposal a CUP would be required due to the number of seats. Packet Page 267 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 6 Student Representative Springer questioned the reason for requiring criteria 4, limiting outdoor dining to 10% of interior seating or 12 seats whichever is greater, if the site is not directly adjacent to residentially- zoned property. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO AMEND THE MOTION TO ALLOW OUTDOOR DINING TO BE PERMITTED OUTRIGHT ONLY IF IT MEETS CRITERIA 1 AND ONE OF THE OTHER THREE CRITERIA. Councilmember Plunkett advised he would support the amendment as the ordinance would come back to the Council for approval. Ms. Machuga asked if Councilmember Petso’s intent was outdoor dining would be permitted outright as a secondary use if the site is not directly adjacent to residentially-zoned property, and it meets one of criteria 2-4, and outdoor dining directly adjacent to residentially-zoned property would require a CUP regardless of the number of seats. Councilmember Petso responded that was her intent. City Attorney Jeff Taraday relayed his understanding of the amendment was any application for outdoor dining adjacent to residentially-zoned property would require a CUP no matter what. If the application for outdoor dining was for a property that was not adjacent to residentially-zoned property, it might not need a CUP as long as one of criteria 2, 3 or 4 is met. Student Representative Springer commented it was unfair toward businesses adjacent to residentially zoned property because it forced them to pay the $1500 fee for a CUP. He pointed out the hours for outdoor dining had already been limited which was sufficient for outdoor dining adjacent to residentially- zoned property. Councilmember Plunkett commented it was imminently fair because a business that is next to a residence should be held to a higher standard. Council President Peterson agreed with Student Representative Springer. The Planning Board’s proposal with the change in hours was restrictive enough. The point of the Planning Board’s recommendation was to create business opportunities; making the regulations more restrictive defeats that purpose. He did not support the proposed amendment. UPON ROLL CALL, THE VOTE ON THE AMENDMENT FAILED (3-3); COUNCILMEMBERS PLUNKETT, BUCKSHNIS AND PETSO VOTING YES; AND COUNCIL PRESIDENT PETERSON AND COUNCILMEMBERS BLOOM AND YAMAMOTO VOTING NO. (Councilmember Fraley-Monillas was not present for the vote). Mr. Taraday explained Mayor Earling was unable to vote to break the tie because this ultimately would come back to the Council as an ordinance. Student Representative Springer supported limiting the dining hours to 10:00 p.m. to 8:00 p.m., pointing out during Daylight Savings Time, the sun sets later and limiting dining hours to 9:00 p.m. would require patrons to be seated by 8:00 p.m. He concluded the 9:00 p.m. time limit reduced access to the outdoor seating area particularly during the longer summer days. Councilmember Petso recalled the Home Occupation Ordinance that was adopted in the name of economic development and the ensuing public outcry about what could occur in a single family neighborhood. The Council subsequently limited the hours. If someone sited a restaurant off her back fence and was allowed to have outdoor dining until 10:00 p.m. she would likely have to move as she would find that highly unsatisfactory. Packet Page 268 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 7 THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED (5-1), COUNCILMEMBER PETSO VOTING NO. (Councilmember Fraley-Monillas was not present for the vote). 5. AUDIENCE COMMENTS Laura Spehar, Edmonds, shared a story about a friend who is gay that was a victim of a hit-and-run accident and whose 20-year partner was not allowed into the emergency room or given information about her condition because she was not recognized as a relative or spouse. The victim also had no medical insurance at the time of the accident; her partner worked for the State but was not allowed to include her partner on her medical insurance policy. She and her husband felt it an unjustified privilege to obtain medical insurance, rights, marriage certificate, and acceptance when they married only because they are a non-gay couple. She urged the Council to remember her friends’ story when voting on the resolution in support of marriage equality and adding marriage equality to the 2012 legislative agenda. She viewed her friends’ 20-year relationship as a partnership that should be recognized. Unfortunately due to various beliefs, misinformation, lack of education, the United States is still behind in addressing this issue. Christopher Querubin, Edmonds, explained he met his spouse in 2007, they became domestic partners in 2010 and they were married in Connecticut in 2011. He asked for the Council support for the resolution in support of marriage equality. He has requested a meeting with Senator Paull Shin on Friday. He supported marriage equality at the state and federal level. His husband is a business owner based in Edmonds and they hire veterans. Royce Napolitano, Edmonds, urged the Council to support the resolution in support of marriage equality, noting there are many families that need this. Although the votes at the state level are promising, he urged Council to take a stand to demonstrate support from grassroots and not just an overall populous. Dave Page, Edmonds, spoke regarding the resolution in support of marriage equality. He pointed out the Council was non-partisan but marriage equality was a partisan issue. He noted various churches in Edmonds that do not support marriage equality. Observing that the vast majority of the Council’s constituency was conservative, if the Council did not pass the resolution, the liberals in the community would call the Council right-wing nuts; if the Council passes the resolution and declare their partisanship, the right-wing nuts will think the Council are crazy left-leaning liberals. He concluded right or wrong was not the issue, the legislature will pass marriage equality legislation and there is no need for the Council to commit on this topic. He requested Council pull this item from the agenda. Don Hall, Edmonds, expressed concern with the process related to Agenda Items 6 and 10. With regard to Item 6, he pointed out it was on the Consent Agenda on the Tuesday, January 17 meeting that was canceled due to snow. He supported the change to place it on the agenda for tonight’s meeting because when the charge of a commission is being changed, the public should know which Councilmembers want the changes and why. He questioned whether those in favor of the changes had attended any of the Economic Development Commission’s (EDC) meetings or discussed their concerns with the commission. Scheduling such a change on the Consent Agenda was a poor example of open government. With regard to Agenda Item 10, he commented this is another poor example of open government because the public was given very little notice this issue would be on the Council agenda, giving no opportunity for the local newspaper to publish articles and it was not listed as a public hearing. The public has not had an opportunity to express their opinion unless they did so to the legislature. He concluded Agenda Item 10 was rushed for political reasons, a poor example of open government. Ron Wambolt, Edmonds, agreed with Mr. Page and Mr. Hall with regard to Agenda Item 10. He pointed out the Seattle City Council passed a resolution in support of marriage equality and questioned whether Edmonds wanted to use Seattle as its standard of excellence. With regard to the roundabout, he explained a preponderance of citizens have expressed opposition to the project. Their opposition is not Packet Page 269 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 8 due to ignorance of roundabouts; it is because the roundabout is not needed and is a make-work project. He questioned the $2 million estimate to construct the roundabout when only 10% of design had been completed. Observing the estimated design cost is $500,000 or 25% of the construction cost, he anticipated the construction cost would be more than $2 million. He requested one of the three Councilmembers who voted in favor of the roundabout, Councilmembers Buckshnis, Fraley-Monillas and Peterson, propose a motion for reconsideration and to hold another public hearing. Jeff Coe, Edmonds, spoke with regard to the resolution in support of marriage equality, and objected to the use of religion against marriage equality. As a person of faith, he knew the repercussions of using religion against marriage equality and that religion in and of itself was not able to change his core value as a person. He was thankful the state was considering the issue of marriage equality as it was not right or just that he as a gay man did not have the same rights as everyone else. The constitution states everyone is created equal; he is not equal. He read a statement from Senator Haugen who stated she has strong Christian beliefs and it is not her role to judge others regardless of her personal beliefs. It was about representing others including people who may believe differently than she and ensuring everyone has the same opportunities for love and companionship and family and security that she enjoys. Mr. Coe urged the Council to take a stand, anticipating in 20-50 years the public would see the right side and like so many things the Church once believed and held true, they no long believe and hold true. Jim Wilkinson, Edmonds, commented he emailed Senator Shin last week stating that in his 30-year real estate career he has paid hundreds of thousands of dollars in taxes and asking why he, a gay man, should not have the same benefits as others. Many of the arguments are from Christian beliefs and he has studied theology. He suggested the Council ask themselves what Jesus would think about the money being spent on this issue when children are going hungry. Roger Hertrich, Edmonds, stated this is the wrong place to take up the issue of marriage equality; the state is addressing it. He did not elect the Council to make that type of decision or forward a resolution on the topic to the legislature. He urged Councilmembers to abstain and allow those who are supporting the resolution to vote on it. His personal opinion was marriage was different than a civil union and civil unions gave people all the rights of marriage. With regard to Agenda Item 6, he referred to the first recommendation Resolution 1224 passed in January 2010 that the City needed a full-time Economic Development Director. If the Council was not considering a full-time Economic Development Director, he suggested that recommendations be removed from the list. He also suggested a better description be provided of the business centers plans that are mentioned in Resolution 1224. He preferred the EDC pursue the marketing plan for tourism development that is mentioned in Resolution 1224. Mark Moffitt, Edmonds, urged Council to vote in favor of the resolution supporting marriage equality. Edmonds has shown it can be progressive on issues such as the environment; the City is now in a position to make a statement to the community that they support the basic human right for one adult to marry another adult regardless of gender. Even though the news reports the House and the Senate will pass the bills, he wanted Edmonds to show they are on the leading edge of positive and progressive change. 6. PROPOSED ORDINANCE AMENDING EDMONDS CITY CODE SECTION 10.75.030(A)(2) TO READ, "IDENTIFY NEW SOURCES OF REVENUE AS A DIRECT RESULT OF ECONOMIC DEVELOPMENT PROJECTS FOR CONSIDERATION OF THE CITY COUNCIL." COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ORDINANCE NO. 3869, AMENDING EDMONDS CITY CODE, TITLE 10.75.030 RELATED TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION. Councilmember Buckshnis asked staff to address Mr. Hertrich’s question regarding a full-time Economic Development Director. Community Services/Economic Development Director Stephen Clifton explained Packet Page 270 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 9 he has been functioning as the Economic Development Director since November 2007. With the number of hours he puts in, he considered himself a full-time Economic Development Director. He also serves as the Community Services Director and receives a full-time salary to perform those two capacities. With regard to the scheduling of this item on the agenda, Council President Peterson explained the Council originally discussed and approved the proposed language change on December 20. It is the Council’s practice to schedule ordinances on matters the Council has previously approved on the Consent Agenda. It was rescheduled on the agenda at the request of a Councilmember to allow discussion. Although he initially voted in favor of the language change, he no longer supported the change due to his concern it was too restrictive to allow the Economic Development Commission (EDC) to proceed with a number of projects they have been discussing. He preferred to leave that discussion for the retreat as well as hear more from EDC members about the proposed language change. The EDC and next steps will be an agenda item on the Council’s February 2 and 3 retreat. Councilmember Plunkett expressed support for the proposed language change which directs the EDC to identify new sources of revenue as a direct result of economic development. He recalled Councilmember Wilson agreed this was the intent of the EDC, to concentrate on economic development. The Council will discuss economic development and appointments to the EDC at the retreat. He intended to appoint a person already serving on the EDC as he did not want a wholesale change. The proposed language simply clarifies the intent of the Council with regard to the EDC. Councilmember Yamamoto, former Chair of the EDC, questioned why this change was being made now when the EDC has been in place since June 2009. As Council President Peterson stated, the proposed language limits the EDC’s creativity. The EDC needs to be creative and think outside the box. The purpose of economic development is to create new revenues which is difficult to do without thinking outside the box. (Councilmember Fraley-Monillas arrived at the meeting at 8:35 p.m.) Councilmember Bloom expressed similar concerns as those expressed by Council President Peterson and Councilmember Yamamoto, questioning the need to change the language. She preferred to have further discussion before voting and will vote no at this time. Councilmember Petso explained her understanding was the language change was in part brought about because the EDC was proposing new taxes and fees rather than focusing on economic development. Councilmember Bloom asked for more specifics regarding taxes and fees. Councilmember Plunkett responded the EDC was put in place for economic development. The EDC recently made a proposal to tax or charge a person or their insurance company if they called 911. To him, that was not economic development. The EDC, according to the Councilmember who proposed the commission, was to focus on economic development, expanding possibilities. He recognized Councilmember Bloom’s interest in promoting tourism, commenting the EDC has not said much about that recently. The EDC has made a proposal for taller buildings under certain conditions and generate revenue via a pass along to insurance companies; neither of which he viewed as economic development. The EDC has not addressed how to enhance and improve the arts, the parks, the walkways, the beaches, or how to bring more people into town to shop and generate more taxes. Councilmember Plunkett pointed out the Council appropriated $100,000 to the EDC for economic development and that is what they should concentrate on. The proposed language simply ensures the EDC’s ideas address economic development. He summarized he could develop a lot of ways to tax residents such as casinos, parking meters, a B&O tax, or a charge for calling 911, all without a $100,000 Packet Page 271 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 10 appropriation to the EDC. He wanted the EDC to develop out of the box, expansive economic development ideas. He supported having further discussion regarding economic development at the retreat. If the EDC does not talk about economic development and economic development only, their charge is too broad. Councilmember Fraley-Monillas expressed support for having an open dialogue at the Council retreat. Councilmember Yamamoto commented there may be a misunderstanding about what economic development is. Economic development includes fundraising and generating new revenue and creating new revenues streams. He agreed with having further discussion at the retreat. Councilmember Plunkett agreed with having further discussion at the retreat as well as approving the proposed ordinance. UPON ROLL CALL, MOTION FAILED (3-3-1), COUNCILMEMBERS BUCKSHNIS, PLUNKETT AND PETSO VOTING YES; COUNCIL PRESIDENT PETERSON AND COUNCILMEMBERS BLOOM AND YAMAMOTO VOTING NO; AND COUNCILMEMBER FRALEY-MONILLAS ABSTAINING. Mayor Earling explained because the vote is in regard to an ordinance, he cannot vote to break the tie. Councilmember Plunkett voiced a point of order, stating the only reason Councilmember Fraley-Monillas had to abstain was lack of knowledge. This ordinance was in the Council packet and had been a topic of discussion in December. Councilmember Fraley-Monillas responded she was not present for the Council’s entire discussion regarding this item. Councilmember Plunkett clarified the motion was to change the language to “identify new source of revenue that are a direct result of economic development projects for consideration of the City Council.” Council President Peterson suggested including a discussion regarding the language change on the retreat agenda. Councilmember Fraley-Monillas advised she did not feel she had enough information to vote on the motion. She preferred to discuss it further at the Council retreat. Mayor Earling suggested this item be scheduled for action on a future agenda following discussion at the retreat. 7. PRESENTATION BY CITY ATTORNEY REGARDING OVERVIEW OF LAWS RELATING TO COUNCILMEMBERS. City Attorney Jeff Taraday explained the purpose of this presentation was to assist Councilmembers with identifying issues in their role. He advised there were several informative publications regarding municipal law available on the Municipal Research Services Center website. With regard to the Appearance of Fairness Doctrine (AFD), Mr. Taraday explained the AFD arises for Councilmembers in Edmonds more often than in other cities because Edmonds Councilmembers have more opportunity to touch the land use process than Councilmembers in other cities. The purpose of the AFD is that land use processes be fair and appear to be fair. Most of the time Councilmembers act as legislators when addressing policy and budget issues and can be lobbied by their constituents on those matters and need not disclose that lobbying before voting on an ordinance. The AFD recognizes that Councilmembers are occasionally required to act as judges. As a quasi-judge, it is important for Packet Page 272 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 11 Councilmembers to remember to be impartial and hear both sides of the story before making a decision on a land use matter. Mr. Taraday clarified not all land use matters have the potential to come to the Council. He referenced a table in ECDC 20.01.003(B) that identifies the procedures for development project permit application and the City Council’s potential role in those applications. Type III-B permits, which include essential public facilities, shoreline permits, variances, preliminary formal plat, and preliminary Planned Residential Developments, have the potential to come before the Council on a closed record appeal. The Council has the potential to sit as appellate judges when the Hearing Examiner has already made a decision on a land use application and someone files an appeal. As an appellate judge, the Council cannot take new evidence and must make their decision based on the record created by the Hearing Examiner after hearing arguments from the parties. For example if a person began talking to a Councilmember about a variance coming before the Hearing Examiner, a Councilmember must remember that it has the potential to come to the Council on appeal. He suggested whenever a Councilmember was not certain they check whether the permit could come to the Council on appeal. With regard to Type IV-A permit applications which include final formal plat and final Planned Residential Developments, there is a staff presentation to Council and a vote. No hearing is held because it is not a discretionary decision at that point; the discretion has occurred during the preliminary plat process. The final plat process is simply to ensure that the preliminary plat has been complied with. Type IV-B permit applications which include site specific rezones are also closed record hearings before the Council but unlike the closed record appeal hearing described above, these are closed record pre- decision hearings. In this case Councilmembers are sitting as judges, no decision has been made and the Planning Board has provided a recommendation. Again, the Council cannot take new evidence. He clarified if anyone tried to talk to a Councilmember about a site specific rezone, those always come to the Council and a Councilmember should not discuss it outside the hearing. The constituent interested in talking to a Councilmember will have an opportunity to do so at the hearing. He referred to a potential exception in the AFD contained in RCW 42.36.070 with regard to site specific rezone applications. The statute states participation by a member of a decision-making body in earlier proceedings that result in an advisory recommendation to a decision-making body shall not disqualify that person from participating in any subsequent quasi judicial proceeding. The language appears to suggest a Councilmember could participate in an open record hearing at the Planning Board on a site specific rezone application. As the City Attorney he did not recommend that as the AFD is intended to ensure proceedings are fair and appear to be fair. He urged the Council to use caution as there is no case law interpreting the statute. Councilmember Petso asked whether Robin Hood Lanes was an action that potentially could come before the Council. Mr. Taraday answered he was not certain what project was being proposed for that property. Councilmember Petso responded her understanding was Walgreens and a bank. Mr. Taraday clarified he was uncertain what land use application they will apply for. If hypothetically she received an email, Councilmember Petso asked how the email should be treated. Mr. Taraday answered an email cannot be unreceived. He suggested Councilmembers keep such emails because they may need to be disclosed in the future. He explained a Councilmember should not have ex parte contact with a proponent or opponent of a land use application. If that happens, he suggested the Councilmember make a note of the contact, who it was with, when it occurred and the substance and at the time of the AFD disclosure process, Councilmembers who have had inadvertent ex parte contact can disclose them. Placing the substance of the communication on the record allows the other parties to rebut the substance of the communication. Type V permit applications are not quasi judicial, they are purely legislative. These include area-wide rezones, zoning text amendments, development regulations, Comprehensive Plan amendments, etc. Councilmembers are free to talk to anyone they wish about those matters. He explained if a rezone is Packet Page 273 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 12 proposed for only one site, it is probably a site-specific rezone regardless of the amount of land associated with the rezone. If the Council is considering changing the zoning in a significant area, that would be an area-wide rezone. Mr. Taraday recommended Councilmembers avoid as much as possible having contact with proponents and opponents of a project. If a Councilmember is approached by a person regarding a matter that could come before the Council, the Councilmember should explain that although they want to be responsive to their concerns, the person will have an opportunity to describe their concerns at the public hearing. Also with regard to the AFD, a Councilmember must disclose any personal interest in a land use application. Personal interest can include financial gain, property ownership, employment by an interested person, prospective employment by an interested person, association or membership ties, and family or social relationship. Prejudgment is an issue associated with AFD. It is important when sitting as a judge that Councilmembers be as honestly open minded about an application as possible. If a Councilmember feels they cannot be open minded and have already made up their mind before the hearing, they should recuse themselves. Bias is similar to prejudgment; Councilmembers should ask themselves whether a fair-minded person observing the proceedings would be able to conclude that everyone who should be heard had been heard and the decision-makers gave reasonable faith and credit to all matters presented according to the weight and force that they were reasonably entitled to receive. With regard to the Open Public Meetings Act (OPMA), Councilmember Petso explained she has tried to restrict her communication via email to only two Councilmembers. Other Councilmembers have been told they can blind carbon copy (bcc) each other to talk to everyone at once. Mr. Taraday explained a meeting is not necessarily a meeting in the Council Chambers. An illegal Council meeting can occur if a quorum of the Council is transacting the official business of City which can include a discussion. Councilmember Petso asked why a bcc is okay but an email conversation without the bcc is not. Mr. Taraday answered it will depend on how the bcc is used. The purpose of a bcc is to ensure that email communication is one way. It is permissible to passively receive information outside a Council meeting via email, mail, etc. under the OPMA. As soon as passive receipt of information morphs into discussion, it is a meeting and if that meeting involves a quorum, it is an illegal meeting under the OPMA. For example, when he emails the Council, he bccs the Council to prevent an accidental violation of the OPMA via a Reply All response to all Councilmembers. Councilmember Plunkett provided another example: she was exchanging emails with two Councilmembers regarding an agenda topic and a fourth Councilmember offered to join the discussion. She asked if she could have a discussion with the fourth Councilmember outside a public meeting. Mr. Taraday answered it may depend on how Councilmember Petso talked to the fourth Councilmember. It would not be acceptable for her to forward the emails she had exchanged with the two Councilmembers to the fourth Councilmember because the fourth Councilmember would then see the discussion between the other three Councilmembers. Conversely it may not constitute a violation of the OPMA if Councilmember Petso were to talk to the fourth Councilmember about the same issue. The OPMA anticipates there will be some one-on-one communication between Councilmembers, for example the Council President communicating one-on-one with Councilmembers regarding the retreat agenda. Councilmember Petso summarized she could talk to the fourth Councilmember about the topic as long as she did not reference the discussion she had with the other two Councilmembers. Mr. Taraday responded it would be problematic if Councilmember Petso were to say to the fourth Councilmember that she had just talked to the two Councilmembers and she had their votes on an issue and needed his vote. Councilmember Petso could lobby the fourth Councilmember for his vote but could not relay the discussion with other two Councilmembers. Packet Page 274 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 13 Councilmember Fraley-Monillas explained she attended a function yesterday where four Councilmembers from another city were in attendance. When she pointed out they had a quorum, they disagreed it was a quorum because they were not talking about city business. Mr. Taraday agreed if they were not transacting official business. Councilmember Fraley-Monillas restated four Councilmembers could be at a function as long as they were not discussing city business. Mr. Taraday responded there is some legal authority to support that position; as long as the Councilmembers are not transacting the official business of the city, four Councilmembers could attend a social event, a sporting event, etc. He cautioned against that because although technically allowed, constituents may not believe that Councilmembers are not discussing city business. He concluded much of it is perception. The time allotted for this item expired. Council President Peterson advised there will be time at the retreat for questions regarding this topic. 8. AUTHORIZATION FOR MAYOR TO SIGN A TWO YEAR (2012-2013) INTERLOCAL AGREEMENT FOR THE LAKE BALLINGER/MCALEER CREEK WATERSHED FORUM AND AUTHORIZE $1,600 PER YEAR FOR ADMINISTRATIVE COSTS. Public Works Director Phil Williams explained the City had an interlocal agreement (ILA) with a number of local jurisdictions since 2008. The primary participants have been Mountlake Terrace, Lake Forest Park and Edmonds; Snohomish County, Shoreline and Lynnwood also participated in the previous ILA. Those three entities have not been active partners and Shoreline and Lynnwood have chosen not to participate in the proposed ILA; Snohomish County is considering participating. Lake Forest Park and Mountlake Terrace are participating and staff recommends Edmonds also participate. This is a two year ILA; the City expected financial participation is up to $1600/year which provides funds for Mountlake Terrace to fund clerical/administrative support for the forum meetings. The previous ILA was $2400/year. The purpose of the ILA is to identify and implement projects and programs that will assist the entire watershed, both the upper watershed that Edmonds is most interested in that extends from the I-5 culvert, up McAleer Creek to the weir, all of Lake Ballinger and the upstream drainage for Lake Ballinger. Lake Forest Park is more interested in the lower reaches of McAleer Creek. The coalition was formed to identify projects to allow Lake Ballinger to recover, stop flooding and improve water quality as well as identify funding sources. The previous ILA also included a $10,000 contribution toward hiring a local lobbyist who along with representatives from three cities went to Washington D.C. to lobby the federal congressional delegation seeking funds via a Water Resource and Development Act update. That was unsuccessful and those efforts may continue this year. Councilmember Petso is taking Councilmember Wilson’s place on the forum and could propose that the City participate in providing funds to hire a lobbyist in the future. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN A TWO YEAR (2012-2013) INTERLOCAL AGREEMENT FOR THE LAKE BALLINGER/MCALEER CREEK WATERSHED FORUM AND AUTHORIZE $1,600 PER YEAR FOR ADMINISTRATIVE COSTS. MOTION CARRIED UNANIMOUSLY. 9. CONCESSIONS IN PARKS, EDMONDS CITY CODE CHANGES. Parks & Recreation Director Carrie Hite explained the proposal is to amend Edmonds City Code 4.04 to allow concessions in City parks. She previously briefed the Council, Planning Board and CS/DS Committee regarding the proposed amendments. Given the economy and the budget, this is opportunity to enter into concession agreements with businesses to provide revenue as well as maintain service levels. The proposed changes give the authority to the Mayor to enter into concession agreements that are, 1) consistent with the Parks, Recreation and Open Space Plan, 2) located in regional and community parks, 3) granted seasonally and reviewed and renewed annually, and 4) take into consideration the impact on Packet Page 275 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 14 the park, impact on neighbors, amenities and conveniences added to the park, liability issues, and cost benefit. She requested the Council consider the changes and grant the Mayor the authority to enter into concession agreements. Councilmember Buckshnis asked if concession agreements could be reviewed by the City Council rather than authorizing the Mayor to enter into concession agreements. Ms. Hite answered the current code allows for concessions in parks via a process of posting signs, holding a public hearing, and approval from the Council. The proposed changes simplify and accelerate the process. Bringing an item to Council requires two months due to the requirement to first bring it to a committee meeting and then to the full Council. The proposal is to have an opening for concessions January through June as concessionaires express interest and as they fit within the Parks, Recreation and Open Space Plan and to be able to expedite that process. Councilmember Buckshnis asked how a situation where there are two competing concessions will be handled. Ms. Hite explained concessionaires will be interviewed with regard to how they meet the criteria. Councilmember Buckshnis asked if favoritism could occur. Ms. Hite answered that was possible but she anticipated a committee similar to what was used to hire staff where applicants were objectively evaluated. The committee will review the evaluation criteria and forward a recommendation to the Mayor. Councilmember Fraley-Monillas commented the CS/DS Committee, comprised of Councilmember Petso and her, discussed the proposed change at their January meeting. The City has a concession agreement with the Hula Hut near the ferry holding lanes. The CS/DS Committee suggested doing this for a year and making changes if problems arise. Councilmember Petso asked if the Taste of Edmonds or Edmonds Arts Festival were seasonal concessions or would Council still approve those contracts. Ms. Hite answered those were special events that the Council approves. Councilmember Yamamoto asked what type and size concessioners would be considered. Ms. Hite answered the current code does not limit the type or size; consideration will be given to the footprint they would occupy, the impact on the park, the liability and risk, etc. For example the City would not bring in bouncy houses, jet skis, etc. because they were higher risk and the City’s insurance, WCIA, did not allow them. Concessionaires that would be considered include both food and recreational amenities. For example someone approached the city in June 2011 interested in renting paddle boats at Marina Park. There was not enough time in the season to pursue this due to the length of time to present the proposal to Council committee and the Council. There are private day camps and boot camps that currently operate in City parks; they do not pay for use of the parks although they do have an impact on the parks. The concession agreement allows the City to, 1) be compensated for the use of public land, and 2) ensure the people operating in public parks also carry liability insurance. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT ORDINANCE NO. 3869, AMENDING THE PROVISIONS OF ECC 4.04 TO ALLOW FOR EXPANDED USES AND SIMPLIFIED PROCEDURES FOR CERTAIN SEASONAL CONCESSION AGREEMENTS. MOTION CARRIED UNANIMOUSLY. 10. RESOLUTION IN SUPPORT OF MARRIAGE EQUALITY AND ADDING MARRIAGE EQUALITY TO THE 2012 LEGISLATIVE AGENDA Council President Peterson expressed his appreciation for the comments and emails for and against the resolution and questioning the process. He agreed the issue arose quickly because there is a short legislative timeframe and Councilmember Plunkett and he felt it was important if the resolution passes to forward it to the City’s elected representatives to show the City Council’s support of SB 6239 and HB Packet Page 276 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 15 2516. This issue was not on too many peoples’ radar until the Governor expressed her support early this year, otherwise the Council may have had a more in-depth discussion in December as part of the 2012 legislative agenda. Councilmember Bloom inquired about the process if the Council approved the resolution. Mayor Earling explained if the Council approved the resolution, Councilmembers who support the resolution will sign it and the resolution will be forwarded to the state legislature. Councilmember Bloom commented she has thought about this a lot. She wholeheartedly supports marriage equality as a private citizen but did not believe the citizens of Edmonds have given her the authority to speak on their behalf to the state legislature. She indicated she will abstain from the vote on the resolution. Councilmember Yamamoto agreed with Councilmember Bloom and also planned to abstain from the vote. He did not feel this was the proper venue or appropriate to make a Councilmember vote on a controversial issue regardless of their own views. The Council is charged with making policy and spending the taxpayers’ money wisely. The resolution regarding marriage equality does not affect the City’s daily operations and he was uncertain how the citizens of Edmonds felt about the issue. He feared the Council taking a position on this may open the door to requests for the Council to take a position on similar issues which raises the question who decides when and on what issues it was appropriate for the Council to take a position. Councilmember Petso indicated she would also abstain from the vote. Councilmember Fraley-Monillas commented this issue is not outside the City’s business. She supported the Council standing up for the equitability of all people no matter who they love. She supported the resolution wholeheartedly; sending the resolution to the legislature states the City Council supports people and who they love. She has received public comment from both sides of the issue in making her decision. Senator Haugen supports the bill. Councilmember Buckshnis thanked everyone who emailed, called and spoke tonight. She recalled one person who said it should not be a human rights issue and that the Council should not be involved in issues such as this. She recalled in 2009 the Council passed Resolution 1202 that allowed Snohomish County to create a Citizens Human Rights Commission. She commented on her 70-year old gay aunt who has been with the same partner for 50 years and her partner now has Alzheimer’s. Her two conservative, Christian, Republican brothers both accept that situation. She expressed support for the resolution and suggested everyone just let it go and not make it an issue. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO ADOPT RESOLUTION NO. 1271, A RESOLUTION OF SUPPORT FOR MARRIAGE EQUALITY. Councilmember Plunkett commented it is up to the Council to decide whether to take up issues such as this. The Council recently voted to oppose coal trains traveling through Edmonds although there is nothing the Council can do about it. In the past the Council has expressed their support for the Kyoto treaties and forming a Human Rights Commission, issues that are not before the legislature. The City pays a lobbyist to lobby for the City; this will be added to the 2012 legislative agenda. He concluded this has more to do with City business than many of the other resolutions the City Council has passed. Councilmember Plunkett commented government does not give people their rights; their rights come from nature and the God of nature. Most governments oppress or take rights. In the Western culture Packet Page 277 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 16 government supports human rights. One of those rights is the right of association; individuals have a right to associate with whomever they want, association in general and personal relationships. Councilmember Plunkett and Council President Peterson read the proposed resolution: A Resolution of Support for Marriage Equality Whereas, marriage equality is a basic civil right, and; Whereas, marriage equality provides legal and economic protections including access to health care, parenting rights, and property rights, and; Whereas, marriage equality protects children and families, and; Whereas, the United States Supreme Court has said, “The freedom to marry has long been recognized as one of the vital personal rights essential to the orderly pursuit of happiness,” and; Whereas, civil unions and domestic partnerships represent significant advances toward recognition of same-sex relationships, but they are not a substitute for full and equal marriage, and; Whereas, marriage equality is about civil marriage, not religious marriage, and; Whereas marriage is a powerful and important affirmation of love and commitment, a source of social support and recognition, and the legal protections which are invaluable to the safety and security of every family; therefore Be it resolved that the Edmonds City Council fully supports Marriage Equality in the State of Washington, and; Be it further resolved that support of Marriage Equality be added to the Edmonds 2012 Legislative Agenda, and; Be it further resolved that this Resolution be sent to all of our State representatives. THE VOTE ON THE MOTION CARRIED (4-0-3), COUNCILMEMBERS BLOOM, PETSO AND YAMAMOTO ABSTAINING. Mayor Earling asked whether a signature line for the Councilmembers who abstained and himself should appear on the resolution. City Attorney Taraday responded the four who voted in favor of the resolution could sign the resolution and Mayor Earling could choose whether to sign. The three Councilmembers who abstained requested their name with a blank signature line not appear on the resolution. Mayor Earling commented the core mission in the City is to ensure the day-to-day operations are met with regard to public safety, infrastructure, long term planning and land use issues. The resolution addresses a state issue that is currently under discussion and which now appears to have the needed votes to pass both the State House and Senate and apparently the Governor is ready and willing to sign the legislation. If he were in the legislature, he would probably support the legislation; he has a history of supporting this type of issue including support for domestic partnership legislation. Because he is not a member of the legislature but rather an elected representative of the City of Edmonds, he has a different core mission. For that reason he will not sign the resolution. 11. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF DECEMBER 30, 2011 AND JANUARY 10,2012 Finance Committee Councilmember Buckshnis reported at their December 30 meeting, the Committee discussed two amendments to the Seattle Fiber Partners Agreement that was approved on the Consent Agenda. At their January 10 meeting the Committee discussed the City joining the Economic Alliance of Snohomish County; authorization was approved on the Consent Agenda. Staff reviewed an update to the purchasing policy, a quarterly update on fiber optic opportunities and the investment policy; all of which were approved on the Consent Agenda. Staff also provided the Committee a General Fund update. Community Services/Development Services Committee Councilmember Petso reported the Committee discussed the Recycling Grant Agreement between Edmonds and the Washington State Department of Ecology for 2012-2013, the Interlocal Agreement for Lake Ballinger/McAleer Creek Watershed Forum and Concessions in Parks which were all approved on tonight’s agenda. The Committee also discussed allowing bed and breakfast establishments in single family neighborhoods. The Committee recommended further study by the Planning Board. Packet Page 278 of 317 Edmonds City Council Approved Minutes January 23, 2012 Page 17 Public Safety & Human Resources Committee Councilmember Plunkett reported staff briefed the Committee on reclassification of six SEIU union positions, four reclassifications (non-represented) and two classification in the SEIU union. If it is determined that the two positions will be subject to union membership, it will be a topic for an executive session. 12. MAYOR'S COMMENTS Mayor Earling reported there will be an executive session prior to tomorrow’s Council meeting beginning at 5:45 p.m. The regular meeting will begin at 6:15 p.m. Mayor Earling thanked staff, particularly Public Works, Public Safety and Parks for the magnificent job they did last week during the snow, literally working 24 hours a day to stay ahead of an incessant snowfall. Mayor Earling suggested the public may want to watch the Governor’s proposed transportation package. Two bills, HB 2660 and SB 6455, provide an extensive transportation improvement plan crafted by the Governor. The primary increase comes from a $1.50 tax on oil. Most of the funds generated would be used for preservation and maintenance of the State’s current transportation system. 13. COUNCIL COMMENTS Councilmember Plunkett requested the agenda for the retreat and possibly tomorrow’s Council meeting include discussion regarding ending the Economic Development Commission. Councilmember Buckshnis thanked Public Works for their efforts during the snow. She also commended Finance Director Shawn Hunstock for his efforts that include answering citizens’ inquires, saving $50,000 on insurance, and refinancing the bonds. Mr. Hunstock is the current President of the Puget Sound Finance Officers Association. She looked forward to working with him to improve the transparency of the City’s finances. Council President Peterson commended Public Works as well as the IT Department for the tweets from Public Works staff and information on the City’s website that kept citizens updated during the snow. With regard to Agenda Item 10, Council President Peterson understood and appreciated that some Councilmembers and citizens feel that this was not what the Council should be discussing. He pointed out the importance of quality of life Edmonds; marriage equity is a quality of life issue and the resolution sends a message to families of all types that Edmonds is a welcoming community that wants everyone to feel safe and secure. That is one of his most important duties as an elected official. Councilmember Fraley-Monillas was proud the City Council took a stand that needed to be taken. She was also excited about concessions in parks, recalling when she introduced Music in the Parks this summer, people often commented there was no place to get food or drinks. Concessions will be good for the City and for the citizens. Mayor Earling recognized City Engineer Rob English who was elected the new Cities' Co-Chair for the Snohomish County Infrastructure Coordinating Committee 14. ADJOURN With no further business, the Council meeting was adjourned at 9:56 p.m. Packet Page 279 of 317 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 20 • Improved performance in operation will also help meet future bond debt obligations Opportunity and challenges include: • Facilities o Tremendous history o Significant square footage o Renovated portion – capital replacement and renewal o Non-renovated portion – renovation and repairs o Future development • Programs and services o Expanded presenting season o Expanded rental program o Expanded education/outreach o Summer camps and programs o Expanded sports and recreation activities o Visual arts activities • Partnerships o City of Edmonds o Edmonds Community College o South County Senior Center o Edmonds Arts Festival Foundation o Others Mr. McIalwain advised the PFD/ECA just released a Request for Proposals for its own strategic planning process and has formed a committee to oversee the process. He assured all stakeholders will have an opportunity to engage in that process. Council President Peterson encouraged Councilmembers to tour the ECA. Economic Development Commission (EDC) Council President Peterson explained the question soon to be before the Council is whether to extend the sunset date of the ECA. The current sunset date is April 29, 2012. The Council can choose to change the mission of the EDC, discontinue the Commission, redefine the definition of economic development, etc. Council, Mayor and staff comments included the following: • Some EDC members view economic development as anything that brings in revenue to the City, others view it as business activity • Creation of residential housing units is not economic development • The EDC is looking at ways to produce revenue for City indirectly/directly • The City needs to foster economic development to generate revenue as well as foster quality of life. • Important to bring in businesses that generate revenue, but what can the City do to attract businesses • Fostering an economic base attracts good quality housing and people to live here • Diverse housing/population attracts businesses • EDC should concentrate on tourism, sports tourism • Think of economic development in terms of the financial future of the City • Need to advertise broadband capacity • Think outside what one project will bring to the City • Economic development is not just businesses retention/recruitment, it is a combination of activities and policies established to improve the City’s economic health and quality of life Packet Page 280 of 317 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 21 • Economic development includes investing in education of children and business owners, investing in critical infrastructure, environmental and fiscal sustainability • Be a welcoming community to all • Concern with definition of economic development as any and all money coming to the City • Not interested in the EDC considering sources of revenue that citizens and the City Council have rejected in the past such as business taxes, gambling, taller buildings, transport fees, etc. • Frightening and illogical not to limit revenue sources the EDC considers for economic development • New residential units cannot be the only source of revenue to close the budget gap • What would the economic impact have been to the City if a conference center, hotel/restaurants, and public open space had been developed at Pt. Edwards • Long term sustainability and quality of life is the most important • Need to give EDC parameters so have they have direction • Economic development was not specifically defined when EDC created • Cannot support extending the EDC’s sunset date unless their focus is narrowed • Proposed amendment narrows focus of EDC • Support economic development but not taxing citizens • Should not stifle ideas/micromanage the EDC before ideas even reach the Council • Purpose of EDC to bring forth ideas; City Council has ultimate decision whether to pursue or not • Economic development versus economic growth; economic growth is a component of economic development • Several Councilmembers have not appointed EDC members • One of important things from EDC is the strategic planning process. If focus was narrowed could the EDC have done that? • Leaving EDC’s focus open allows opportunity for ideas • Support extending EDC • EDC seemed only to be asking the Council for money for studies and a proposal for development agreements • There are other volunteers groups that do land use (Planning Board), fiber (CTAC), etc. • The EDC’s mission may be so broad that worthwhile ideas are not being pursued • If Council wants to put some control on the EDC, don’t limit them to only opening new businesses on Main Street. Their charge needs to be broad enough to include quality of life and controlling tax increases • EDC discussions generate a lot of ideas; some come move forward, some do not. In 2½ years the only item that led to the proposed changed is non-transport EMS fee • It is the EDC’s role to propose all kinds of economic development strategies and revenue sources; it is up to the City Council to say yes or no • Need to appoint new members to EDC and amend the ordinance • Development of sports fields at old Woodway High School is an example of sports tourism • When the EDC proposed a non-transport fee, they only wanted the Council to talk about it • EDC is a new commission, will have growing pains • Empower the EDC and move forward. Important to keep momentum going Council President Peterson advised he would schedule changing the language in the ordinance on a future Council agenda. Council suggestions for that discussion included: • Clarify the Council liaison’s role • Have a Port liaison rather than Port Commissioners serving as members • Amend the language so members are not elected officials • Make Commissioner appointments later • Stagger Commissioners’ terms Packet Page 281 of 317 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 22 Introduction to Support 7 Citizen Volunteer Emergency Response Ken Gaydos, Support 7 Fire – Police Volunteer Chaplaincy Services, provided a video of tragic events that occurred before Support 7 was founded and events where Support 7 has provided support services for friends and relatives of victims and emergency responders at the scene. Mr. Gaydos explained Support 7 began in 1985 with a surplus aid unit to provide a place for friends and relatives of victims at the scene and refreshments for police/fire. He commented on the volunteer chaplains and lay men and women who provide support as well as business partners who are part of the team. Support 7 is housed at the Lynnwood Civic Center Fire Station. A non-profit was established and they have assisted approximately 500 cities across the country in establishing similar programs as well as introducing similar programs in the Philippines, Hawaii, and Haiti. The retreat was adjourned at 5:42 p.m. Packet Page 282 of 317 AM-4614   Item #: 12. City Council Meeting Date: 03/20/2012 Time:25 Minutes   Submitted By:Jim Stevens Department:Public Works Review Committee: Committee Action: Type:Information  Information Subject Title City of Edmonds Municipal Energy Plan Recommendation from Mayor and Staff Review the information contained in the PowerPoint presentation of the Executive Summary of the Municipal Energy Plan. Previous Council Action In late 2010, the Council gave approval to a line item in the general fund for the Public Works Department to seek out a consultant and develop a plan to look across City operations to identify opportunities for investment in energy savings work. Narrative Early in 2011, staff developed a scope of work for a consultant firm familiar with energy use assesment to assist the City with a plan addressing the full range of activities across City operations.  Unlike previous energy survey work done in Edmonds, primarily focused on facilities themselves, this study was intended to look at any and all uses of energy by the City, including that of electricity, natural gas, gasoline, diesel, etc.  The goal was to produce a document to act as a roadmap for the City for making investments in projects and equipment that return the greatest rewards while maintaining minimal levels of risk to success. The firm ultimately selected for this work was Cascadia Consulting Group, an organization with considerable experience working in concert with both business and governmental organizations.  Primarily Cascadia focuses on issues ranging from water, waste, and recycling, to energy use and climate, to green business and sustainability.  Staff presented Cascadia with the goal of reviewing how the City uses energy, in all its forms, and developing a plan that assessed the opportunities, with recommendations of the best choices identified. The process to create this plan involved gathering large amounts of data on energy usage and interviewing a number of key City staff across several departments.  In all, Cascadia's full written report is a document comprising approximately 45 pages with appendicies, far too much to review at one Council meeting.  In addtion to the full report, Cascadia has supplied an executive summary in the form of a PowerPoint file.  This executive summary is an attachment to this agenda item and will be presented at the Council meeting. Attachments Cascadia Exec. Summary Packet Page 283 of 317 Form Review Inbox Reviewed By Date Public Works Phil Williams 03/14/2012 04:04 PM City Clerk Sandy Chase 03/15/2012 08:25 AM Mayor Dave Earling 03/15/2012 08:50 AM Final Approval Sandy Chase 03/15/2012 11:05 AM Form Started By: Jim Stevens Started On: 03/02/2012 12:51 PM Final Approval Date: 03/15/2012  Packet Page 284 of 317 1 City of Edmonds Municipal Energy Plan Executive Summary Cascadia Consulting Group December, 2011 1 Purpose Document energy use, efficiencies, and accomplishments Recommend energy efficiency actions and initiatives Approach Compiled baseline energy use data Audited selected facilities Extensive staff Interviews Researched best practices and record of success Identified and evaluated opportunities Conducted qualitative and quantitative assessment to develop recommendations Project Overview 2 Packet Page 285 of 317 2 Categorizing the City’s Energy Use Facilities Electricity and natural gas for lighting, heating/cooling, plug load (computers, etc.), other stationary equipment Fleets Gasoline and diesel for police fleet, other city vehicles, and small and heavy equipment Outdoor Lighting Electricity for traffic signals and street lighting Water Delivery Electricity for pump stations Wastewater Electricity, natural gas, and diesel for treatment plant 3 2010 Energy Use by Sector (MMBTU) Total: 47,929 MMBTU 2010 Energy Cost by Sector ($) Total: $1,124,451 Wastewater 17,732 37% Facilities 13,490 28% Fleets 10,645 22%Outdoor Lighting 6,054 13% Water Delivery 57 0.1% Wastewater $395,140 35% Facilities $256,416 23% Fleets $229,271 20%Outdoor Lighting $241,359 22%Water Delivery $2,265 0.2% Overall Government Operations 2010 Energy Use & Expenditures 4 Packet Page 286 of 317 3 Key Findings: 2010 Energy Use 5 Accomplishments 6 Edmonds City Government has taken important steps to reduce its energy consumption Reduction in energy use by 15% from 1999 to 2010 Since 2006, Edmonds has realized over $400,000 in reduced municipal government energy costs, equivalent to a 6% reduction over that time frame Invested $1.8 million in upgrades that will reduce city expenditures by $100,000 annually* *$0.3 million of the $1.8 million invested were supported by utility incentives. Packet Page 287 of 317 4 Overall Government Operations Historical Energy Use Water/Sewer 21,137 Water/Sewer 16,636 Water/Sewer 17,789 Buildings 17,819 Buildings 19,884 Buildings 13,490 Vehicle Fleet 12,828 Vehicle Fleet 12,378 Vehicle Fleet 10,596 Outdoor Lighting 4,767 Outdoor Lighting 4,954 Outdoor Lighting 6,054 0 10,000 20,000 30,000 40,000 50,000 60,000 1999 2006 2010 Ci t y w i d e E n e r g y U s e ( M M B T U ) Year Total = 56,551 Total = 53,852 Total = 47,929 Total municipal energy use has decreased 15% since 1999.7 Overall Government Operations 2006-2010 Trends in Energy Expenditures Note: These estimates based on billing from vendors. Expenditures in one year may account for some energy use in the years before or after, as energy use precedes billing. 8 $- $200 $400 $600 $800 $1,000 $1,200 $1,400 2006 2007 2008 2009 2010 En e r g y E x p e n d i t u r e s ( t h o u s a n d $ ) Year PUD - Electricity PSE - Natural Gas Fuel - Misc Vendors Packet Page 288 of 317 5 Accomplishments 9 Edmonds City Government is transforming the way it does business Entire diesel fleet converted to biodiesel mix LED signal lighting upgrades resulting in 60% energy savings Installed LED street lighting in Emerald Hills and working to improve street light efficiency on Main Street Maintains four hybrid vehicles and has purchased two electric vehicles for the City’s fleet Tracks facility energy use and cost using EPA’s Energy Star Portfolio Manager Converted 217 computer monitors from CRT to LCD and retired nine servers Accomplishments 10 Edmonds City Government is transforming the way it does business Green Team convened to look for opportunities to make city operations more sustainable Installed low-flow showerheads at Yost Pool Installed GPS tracking system on water shutoff truck to track idling and optimize routing Installed one solar-powered school zone flasher and working to install more Installed new alarms at water pump stations to monitor inefficiencies and ensure proper pump functioning Installed turbo-blower and upgraded D-O control at Wastewater Treatment Facility, saving $20,000 a year in energy costs Packet Page 289 of 317 6 Accomplishments 11 2010 Key Performance Indicators $0 $10 $20 $30 $40 $50 $60 $70 0.00 0.50 1.00 1.50 2.00 2.50 3.00 Edmonds Bremerton Renton*Auburn Co s t p e r C a p i t a En e r g y U s e p e r C a p i t a (M M B t u / r e s i d e n t ) Energy Use per Capita Cost per Capita Note: Because of inherent differences associated with these inventories, this analysis should be viewed as a very general way to compare Edmonds’ energy consumption and cost relative to other Northwest cities. *No cost data were available for Renton Opportunities Many cost-effective opportunities exist to further reduce energy use across all functions and departments 30 opportunities identified and 17 ranked by capital costs, energy savings and efficiencies, Net Present Value, and implementation risk Top recommendations include strategies addressing vehicle fleets, building energy use, lighting 12 Packet Page 290 of 317 7 Opportunity Assessment 13 Identified Opportunities Short-term, Low Cost Opportunities Category Opportunity Fleets Join Evergreen Fleets Fleets Install better systems for tracking mileage, fuel use, and costs Fleets Introduce minimum fuel efficiency standards for new fleet vehicles and require consideration of fuel efficiency in evaluating new fleet vehicle purchases. Fleets Employ a 'right vehicle, right job' approach to fleet management Fleets Annually publish and distribute actual vs. expected fuel efficiency for each vehicle Fleets Designate a high efficiency "community vehicle" for staff to use when cargo space is not required Fleets Formally incorporate fuel-efficient driving practices into on-boarding and employee training protocols Fleets Introduce minimum fuel efficiency standards for new fleet vehicles and require consideration of fuel efficiency in evaluating new fleet vehicle purchases. Facilities Enforce use of pool cover Facilities Add weather stripping on entry doors of Public Safety building Facilities Upgrade incandescent lighting in the courtroom to LED bulbs/fixtures (Public Safety building) 14 Packet Page 291 of 317 8 Identified Opportunities Overall City Practices Opportunity Install and formalize systems to track, assess, and communicate energy use across departments and sources on a quarterly or seasonal basis Provide formal incentives or implement a challenge for employees to reduce their energy use (e.g., lowering vehicle fuel efficiency against a historical baseline) Incorporate daily best practices for conserving energy into on-boarding and annual staff training protocols Convene an annual training and brainstorming session with City staff to review best practices, discuss the newest relevant technologies, and share ideas Sustainable, dependable energy funding strategies (e.g., revolving energy fund) Incorporateenergy considerations into standard City operations language 15 Top Recommendations Recommendations: Grouped by Category Capital Costs Lifetime Energy Cost Savings NPV ROI 1. Invest in more efficient police fleet •Install idling management devices in newer police fleet vehicles •Pilot hybrid police vehicles (3.7 year payback period) •Introduce more advanced fleet management and tracking systems •Pilot propane-powered vehicle conversion for a subset of Crown Vics (3.9 year payback period) $243,000 $445,000 $157,000*80% 2. Invest in key short-term facilities upgrades •Add occupancy/vacancy sensors in City Hall and Public Safety building •Installation of fresh air ventilation for server room $6,000 $17,000 $15,000 170% 3. Work with PUD to improve streetlight efficiency •Establish monitoring technologies to assess actual vs. billed streetlight energy use (does expected use for billing equal actual use?) •Push for additional pilot LED projects •Work with PUD to negotiate lower rates for LED streetlights $1,052,000 $3,304,000 $200,000 210% 4. Where possible, de-lamp, reduce, or get off the grid •Continue choosing solar for new school zone signals •De-lamp or change bulb type of exterior lighting in Public Safety building •Reduce outer 5 garage parking lights by 6 hrs a day at City Hall $1,500 $25,800 $25,000 1,500% 5. Conduct engineering and economic analysis of higher capital cost options •Recover energy from incinerated biosolids •Solar or geothermal water heating for Yost Pool boiler replacement •Cooler temperature asphalt mixes •Methane recovery from wastewater treatment plant Further analysis required TOTAL $1,300,000 $3,800,000 $296,000 16*Increasing the time-in-service of the City's police cruisers from three to six years could realize an additional $37,000 in present value energy cost savings. Packet Page 292 of 317 9 Summary and Next Steps 17 Edmonds has already made significant achievements in reducing energy costs and improving efficiency Edmonds can pursue energy savings opportunities that: Achieve an estimated energy cost savings of $3 million or more over next 20 years The opportunities, adjusting for capital outlays and an 8% discount rate, represent a positive net present value of approximately $300,000 Free up funding for other City improvements Protect against future energy cost risks Reinforce Edmonds’ position as a regional leader in energy efficiency and creative energy solutions Edmonds can take real steps to plan for and hedge against future energy scenarios, including: Follow-on financial and engineering assessment of specific opportunities Application of the energy cost risk analysis framework to assess trade-offs associated with future energy investments Acknowledgements Department Sub-Department Contact City of Edmonds Public Works Phil Williams Director of Public Works Facilities Jim Stevens Facilities Manager Fleet Maintenance David Sittauer Fleet Maintenance Manager Streets Tod Moles Streets Manager Waste Prevention/Recycling Steve Fisher Recycling Coordinator Water/Sewer Jim Waite Water/Sewer Department Manager Engineering Division Robert English City Engineer Development Services Planning Robert Chave Planning Manager Parks, Rec, Cultural Services Rich Lindsay Parks Maintenance Manager Wastewater Treatment Curt Zuvela Edmonds Wastewater Treatment Plant Manager Mayor’s Office Mike Cooper Mayor Public Safety Gerald Gannon Assistant Chief of Police IT Services Carl Nelson Chief Information Officer Community and Utilities Snohomish PUD Art Arneson 18 Packet Page 293 of 317 AM-4645   Item #: 13. City Council Meeting Date: 03/20/2012 Time:15 Minutes   Submitted For:Robert English Submitted By:Megan Cruz Department:Engineering Committee:Community/Development Services Type:Action Information Subject Title Proposed ordinance amending the provisions of ECDC 18.00.050 for apprenticeship participation on City construction contracts. Recommendation from Mayor and Staff Approve ordinance. Previous Council Action On September 13, 2011, the CS/DS Committee reviewed a proposed ordinance to implement apprenticeship participation on City construction contracts.  On September 20, 2011, the City Council approved Ordinance No. 3854 setting requirements for apprenticeship participation on City construction projects.   On March 13, 2012, the Planning, Parks and Public Works committee recommended this item be presented to the City Council for review and action.   Narrative In September 2011, the City Council approved Ordinance No. 3854 to add apprenticeship requirements on City construction projects estimated to cost $250,000 or more. Over the last several months, staff has been working to implement apprenticeship requirements in the City's bid documents. The process has included the review of policies and procedures of other public agencies.  Based on this review and discussions with the Public Works, Planning and Parks Committee, staff is recommending the following changes to the apprenticeship provisions on public works construction contracts:  1. Increase the threshold and apply apprenticeship requirements to public works construction contracts that cost more than the dollar amount threshold for Small Works Construction Contracts (currently $300,000).  2. Require an Apprenticeship Utilization Plan from the Contractor after the contract has been awarded.  3. Require a monthly Apprenticeship Utilization Report for tracking purposes.  4. Correction to section 4, "Failure to Meet Utilization Goal".  Attachment 1 is a redlined copy of the proposed ordinance showing the recommended changes.  Attachments Packet Page 294 of 317 Attachments Attachment 1 Form Review Inbox Reviewed By Date Engineering Robert English 03/15/2012 04:10 PM Public Works Phil Williams 03/15/2012 04:11 PM City Clerk Sandy Chase 03/16/2012 07:36 AM Mayor Dave Earling 03/16/2012 09:48 AM Final Approval Sandy Chase 03/16/2012 09:49 AM Form Started By: Megan Cruz Started On: 03/14/2012  Final Approval Date: 03/16/2012  Packet Page 295 of 317 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECDC 18.00.050 TO REVISE THE ESTIMATED PROJECT COST THRESHOLD FOR APPRENTICE UTILIZATION; TO REVISE THE TIMING OF THE SUBMITTAL OF THE APPRENTICESHIP UTILIZATION FORM AND THE INFORMATION TO BE PROVIDED ON THE REQUIRED FORMS; AND TO CLARIFY THE INTENT OF THE FAILURE TO MEET UTILIZATION GOAL REQUIREMENTS; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, ECDC 18.00.050 currently requires the use of apprentices on public works construction projects with an estimated cost of Two Hundred Fifty Thousand Dollars ($250,000) or more; WHEREAS, the City has determined that apprenticeship utilization requirements are more appropriate for public works construction projects that are estimated to cost more than the dollar amount threshold for small works roster contracts, as that amount is currently set forth in RCW 39.04.155 or hereafter amended; WHEREAS, ECDC 18.00.050(B)(3) currently requires that an Apprenticeship Utilization Form, which identifies the intended usage of apprentices by the contractor and any subcontractors, be completed by contractors when submitting their bid documents; WHEREAS, the City has determined that it is more appropriate for an Apprentice Utilization Plan form to be submitted by the successful bidder after the contract award has been made; WHEREAS, ECDC 18.00.050(B)(3) currently requires that the Apprenticeship Utilization Form include the identification of individual apprentices by name and Washington State Apprenticeship registration number, an estimate of the total number of apprentice labor Packet Page 296 of 317 hours, and the identification of apprentice hours to be worked by minorities, women, persons with disabilities and disadvantaged youth; WHEREAS, the City has determined that, rather than providing this information at the beginning of the public works project, it is more appropriate to include this information in the Monthly Apprentice Utilization Report, to be submitted by the contractor at the conclusion of the project; and WHEREAS, the City wishes to clarify the intent of the Failure to Meet Utilization Goal requirement of this section, as set forth in ECDC 18.00.050(B)(4), NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 18.00.050 of the ECDC Apprentice Requirements is hereby amended to read as follows (deleted language in strike through and new language underlined): 18.00.050 Apprentice Requirements. This section is intended to supplement, and to be followed in conjunction with, the City of Edmonds Purchasing Policies and Procedures, dated January 201209, or as amended. A. Definitions. 1. “Apprentice” means an apprentice enrolled in a state-approved apprenticeship training program. 2. “Contractor” means a person, corporation, partnership, limited liability company, or joint venture entering into a contract with the city to construct a public work. 3. “Labor hours” refers to the total number of hours worked by workers receiving an hourly wage who are directly employed on the site of the public work and who are subject to state or federal prevailing wage requirements. “Labor hours” shall also include hours worked by workers employed by subcontractors on the site of the public work, and shall include additional hours worked as a result of a contract or project adjustment or pursuant to an agreed-upon change order. 4. “Estimated cost” means the anticipated cost of a public work, as determined by the city, based upon the expected costs of materials, supplies, equipment, and labor, but excluding taxes and contingency funds. Packet Page 297 of 317 5. “Public work” refers to all city funded construction projects that constitute a public work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost $250,000 or more than the small works roster dollar amount threshold, as that amount is currently set forth in RCW 39.04.155 or hereafter amended. 6. “State-approved apprenticeship training program” means an apprenticeship program approved or recognized by the Washington State Apprenticeship and Training Council. 7. “Subcontractor” means a person, corporation, partnership, limited liability company, or joint venture that has contracted with the contractor to perform all or part of the work to construct a public work by a contractor. B. Apprentice Utilization. Apprentices shall be utilized for the construction of public works by contractors and subcontractors in accordance with this section. 1. Apprenticeship Utilization Program Goal. For public works contracts with anthat are estimated to cost of $250,000 or more than the small works roster dollar amount threshold, as that amount is currently set forth in RCW 39.04.155 or hereafter amended, the director of public works, or his designee, is authorized to require that up to 15 percent of the contract labor hours, including contractor and subcontractor hours, be performed by apprentices. 2. Contract Requirements. Contract documents for such public works construction projects shall include provisions detailing the apprentice labor requirements. 3. Monitoring. The city will include make available an aApprenticeship uUtilization Plan form for contractors to complete when submitting their bid documents, which identifies the intended usage of apprentices by the contractor and any subcontractors. This document is to be submitted by the successful bidder after the contract has been awarded. will require the identification of individual apprentices by name and Washington State apprenticeship registration number, an estimate of the total apprentice labor hours, and the identification of apprentice hours to be worked by minorities, women, persons with disabilities and disadvantaged youth. This provision is not intended and shall not be used to discriminate against any applicant for training. In addition, the city will require periodic reporting on apprentice utilization, to include the submittal of ana Monthly aApprenticeship Utilization Reportverification form by the contractor at the conclusion of the public works project that will identify the actual work performed by apprentices for the contractor and subcontractors on a monthly basis. Required reporting will include the identification of individual apprentices by name and Washington State apprenticeship registration number, the total apprentice labor hours worked, and identification of apprentice hours worked by minorities, women, persons with disabilities and disadvantaged youth. This Packet Page 298 of 317 provision is not intended and shall not be used to discriminate against any applicant for training. 4. Failure to Meet Utilization Goal. Failure by a contractor to comply with established apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth below, shall be deemed a breach of contract for which the city shall be entitled to all remedies allowed by law under the contract. Failure to comply with the apprenticeship requirements may also be considered evidence bearing on a contractor’s qualification for award of future contracts with the city. (Note: Some jurisdictions require an assessment of $1.00 to $10.00 per hour for each hour the contractor fails to meet the utilization goal instead of a breach of contract provision.) 5. Adjustment and Waiver. The director of public works, or his designee, may adjust or waive the requirements of this section for a specific project at any time for the following reasons: a. The demonstrated lack of availability of apprentices in specific geographic areas; b. A disproportionately high ratio of material costs to labor hours, which does not make feasible the required minimum levels of apprentice participation; c. The reasonable and necessary requirements of the contract render apprentice utilization infeasible at the required levels; d. In order to meet the requirement, the contractor will be forced to displace members of its workforce; e. The participating contractor has demonstrated a good faith effort to comply with the requirements of this section; and/or f. Other criteria deemed appropriate that are not inconsistent with the purpose and goals of this section. [Ord. 3854 § 1, 2011]. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Packet Page 299 of 317 Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 300 of 317 6 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECDC 18.00.050 TO REVISE THE ESTIMATED PROJECT COST THRESHOLD FOR APPRENTICE UTILIZATION; TO REVISE THE TIMING OF THE SUBMITTAL OF THE APPRENTICESHIP UTILIZATION FORM AND THE INFORMATION TO BE PROVIDED ON THE REQUIRED FORMS; AND TO CLARIFY THE INTENT OF THE FAILURE TO MEET UTILIZATION GOAL REQUIREMENTS; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE Packet Page 301 of 317 AM-4660   Item #: 14. City Council Meeting Date: 03/20/2012 Time:15 Minutes   Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Review Committee: Finance Committee Action: Recommend Review by Full Council Type:Action  Information Subject Title 2012 Salary Range Table Recommendation from Mayor and Staff Recommend approval of the budget amendment ordinance which adds the Salary Range Table to the 2012 budget document as an appendix. Previous Council Action N.A. Narrative The included salary range table shows the minimum and maximum salary range for all union represented and non-represented permanent half-time to full-time positions in the City. The table will be inserted as an Appendix to the annual budget for 2012 and for future years in compliance with RCW 35A.33.050. The included Ordinance amends the budget adopted by Council, thereby adding the salary range table as an Appendix to the final budget document. Also included is a listing of changes to the salary range table from what was in the original printed 2012 budget document to what is included in the agenda packet for this meeting. Attachments Salary Range Table Budget Ordinance Salary Range Table Changes Form Review Inbox Reviewed By Date City Clerk Sandy Chase 03/16/2012 07:36 AM Mayor Dave Earling 03/16/2012 08:02 AM Final Approval Sandy Chase 03/16/2012 08:05 AM Form Started By: Shawn Hunstock Started On: 03/16/2012  Final Approval Date: 03/16/2012  Packet Page 302 of 317  City of Edmonds 2012 Budget    Page 211   Elected Officials Minimum Maximum Council Member Position $7,200 $14,400 Judge 74,043 74,043 Mayor 113,210 113,210 Non-Represented Minimum Maximum Assistant Building Official $66,905 $100,358 Assistant Police Chief 94,402 141,604 Associate Planner 57,740 86,610 Building Official 85,237 127,855 Capital Projects Manager 57,740 86,610 Chief Information Officer 76,071 114,107 City Clerk 85,237 127,855 City Engineer 94,402 141,604 Community Services Director 103,568 155,352 Court Administrator 76,071 114,107 Cultural Services Manager 66,905 100,358 Development Services Director (Acting)13,000 13,000 Engineering Program Manager I 57,740 86,610 Executive Assistant-Confidential 48,574 72,861 Executive Assistant to the Mayor 57,740 86,610 Facilities Manager 66,905 100,358 Finance Director 103,568 155,352 Fleet Manager 66,905 100,358 Human Resources Analyst 48,574 72,861 Parks And Recreation Director 103,568 155,352 Parks Maintenance Manager 66,905 100,358 Planning Manager 85,237 127,855 Police Chief 103,568 155,352 Public Works Director 103,568 155,352 Recreation Manager 66,905 100,358 Recycling Coordinator 48,574 72,861 Senior Utilities Engineer 66,905 100,358 Appendix Salary Range Table (Annual Salary) * Packet Page 303 of 317  City of Edmonds 2012 Budget    Page 212   Non-Represented (continued)Minimum Maximum Stormwater Engineering Manager 76,071 114,107 Street/Storm Manager 76,071 114,107 Transportation Engineer 76,071 114,107 Wastewater Treatment Plant Manager 85,237 127,855 Wastewater Treatment Plant Supervisor 76,071 114,107 Water/Sewer Manager 76,071 114,107 Police Non-Commissioned Minimum Maximum Animal Control Officer $46,740 $57,948 Domestic Violence Coordinator 46,740 57,948 Part Time Administrative Assistant 39,144 48,552 Police Services Assistant 41,748 51,756 Property Officer/Evidence Technician 44,052 54,612 Senior Animal Control Officer 49,164 61,008 Police Guild Minimum Maximum Corporal $77,652 $79,656 Police Officer 1st Class 62,520 74,088 Police Officer 2nd Class 55,488 57,480 Sergeant 83,076 85,188 Teamsters Minimum Maximum Building Maintenance Operator $51,624 $62,784 Cemetery Sexton 54,204 65,940 Custodian 36,708 44,592 Electo-Mechanical Specialist 59,808 72,696 Lead Storm Water Worker 59,808 72,696 Lead Water Maintenance Worker 59,808 72,696 Maintenance Custodian 38,532 46,836 Maintenance Worker II 49,152 59,808 Nursery Person 49,152 59,808 Parks Maintenance Lead Worker 59,808 72,696 Parks Maintenance Mechanic 51,624 62,784 Parks Maintenance Worker II 49,152 59,808 Salary Range Table (Annual Salary) * Packet Page 304 of 317  City of Edmonds 2012 Budget    Page 213   Teamsters (continued)Minimum Maximum Pretreatment 56,868 69,252 Senior Mechanic 54,204 65,940 Sewer Lead Worker 59,808 72,696 Sewer Maintenance Worker I 44,592 54,204 Sewer Maintenance Worker II 49,152 62,784 Storm Maintenance Worker I 42,432 51,624 Storm Maintenance Worker II 49,152 62,784 Street Lead Worker 59,808 72,696 Street Maintenance Worker I 42,432 51,624 Street Maintenance Worker II 49,152 59,808 Traffic Control Technician 51,624 62,784 Vehicle & Equipment Mechanic 51,624 62,784 Water Maintenance Worker II 49,152 62,784 Water Meter Reader 40,428 49,152 Water Quality Control Technician 54,204 65,940 WWTP Laboratory Technician 49,152 69,252 WWTP Lead Maintenance Mechanic 59,808 72,696 WWTP Lead Person 59,808 72,696 WWTP Instrument Tech/Plant Electrician 56,868 69,252 WWTP Maintenance Mechanic 51,624 62,784 WWTP Maintenance Worker I 44,592 54,204 WWTP Mechanic II 54,204 65,940 WWTP Operator 54,204 65,940 SEIU Minimum Maximum Accountant $64,728 $80,292 Accounting Assistant 42,900 53,196 Accounting Technician 47,964 59,484 Administrative Assistant 47,964 59,484 Code Enforcement Officer 57,168 70,836 Court Clerk 40,296 49,956 Deputy City Clerk 47,964 59,484 Development Services Technician III 53,892 66,828 Engineering Technician II 53,892 66,828 Salary Range Table (Annual Salary) * Packet Page 305 of 317  City of Edmonds 2012 Budget    Page 214   SEIU (continued)Minimum Maximum Engineering Technician III 61,056 75,684 Environmental Education Coordinator 61,056 75,684 Executive Assistant 57,168 70,836 GIS Analyst 64,728 80,292 Gymnastics Instructor 16,002 19,824 Information Systems Specialist 61,056 75,684 Interpretive Specialist 16,002 19,824 Inventory Control Assistant 42,900 53,196 Network Support Technician 61,056 75,684 Parks & Recreation Office Supervisor 50,964 63,240 Permit Coordinator II 47,964 59,484 Plans Examiner 57,168 70,836 Preschool Director 32,004 39,648 Probation Officer 50,964 63,240 Recreation Coordinator 61,056 75,684 Senior Comb Building Inspector 64,728 80,292 Senior Office Assistant 40,296 49,956 Senior Office Assistant - Cultural Services 40,296 49,956 Stormwater Engineering Technician 53,892 66,828 Utility Accounting Technician 47,964 59,484 Contract Positions Minimum Maximum Senior Executive Asst To City Council $27,665 $27,665 Salary Range Table (Annual Salary) * * Amounts shown do not include longevity, premium pay or special duty pay. Packet Page 306 of 317 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING A NON-FINANCIAL AMENDMENT TO THE FINAL BUDGET FOR 2012 FOR THE CITY OF EDMONDS TO ADD THE SALARY RANGE TABLE AS AN APPENDIX AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. ______________________________________________________________________________ WHEREAS, the City Council adopted the final budget for 2012 with Ordinance 3861; and WHEREAS, the salary range appendix (Attachment A) was inadvertently left out of the preliminary budget and therefore not included in the final budget at the time Ordinance 3861 was adopted by the City Council; and WHEREAS, inclusion of the salary range table is intended to comply with the RCW 35A.33.050 which requires actual salaries or a range of salaries be included in the budget document; and WHEREAS, such an amendment would not require any additional appropriation; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City of Edmonds final budget for fiscal year 2012 is hereby amended to add the salary range table as set forth in Attachment A, which is attached hereto and incorporated herein by this reference as if fully set forth, which shall be as an appendix to the final budget at pages 211 through 214. Section 2. Effective Date. This ordinance, being an exercise of power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Packet Page 307 of 317 APPROVED: ________________________________ MAYOR DAVE EARLING ATTEST/AUTHENTICATED: ____________________________________ CITY CLERK, SANDRA S. CHASE APROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY _________________________________ JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. ____ Packet Page 308 of 317 SUMMARY OF ORDINANCE NO. ____ of the City of Edmonds, Washington On the ____ day of _______________, 2012, the City Council of the City of Edmonds, passed Ordinance No. ____. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING A NON-FINANCIAL AMENDMENT TO THE FINAL BUDGET FOR 2012 FOR THE CITY OF EDMONDS TO ADD THE SALARY RANGE TABLE AS AN APPENDIX AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this ___ day of ____________, 2012. _______________________________ CITY CLERK, SANDRA S. CHASE 4814-7019-1631, v. 2 Packet Page 309 of 317 El e c t e d O f f i c i a l s Mi n i m u m M a x i m u m C o m m e n t s Co u n c i l M e m b e r P o s i t i o n $7 , 2 0 0 $ 1 4 , 4 0 0 C o r r e c t e d m i n i m u m a n d m a x i m u m s a l a r y No n - R e p r e s e n t e d Mi n i m u m M a x i m u m As s o c i a t e P l a n n e r $5 7 , 7 4 0 $ 8 6 , 6 1 0 C o r r e c t e d m i n i m u m a n d m a x i m u m i n t h e s a l a r y b a n d De v e l o p m e n t S e r v i c e s D i r e c t o r ( A c t i n g ) 13 , 0 0 0 13 , 0 0 0 A d d e d p o s i t i o n a t a m o u n t b u d g e t e d f o r s a l a r y ( 1 0 % o f $ 1 3 0 , 0 0 0 ) , i n c a s e o f A c ti n g a p p o i n t m e n t m a d e d u r i n g t h e y e a r St o r m w a t e r E n g i n e e r i n g M a n a g e r 76 , 0 7 1 1 1 4 , 1 0 7 A d d e d p o s i t i o n a t a m o u n t b u d g e t e d f o r s a l a r y , n o t i n c l ud e d i n p r i n t e d 2 0 1 2 b u d g e t d o cu m e n t Te a m s t e r s Mi n i m u m M a x i m u m Cu s t o d i a n $3 6 , 7 0 8 $ 4 4 , 5 9 2 A d d e d p o s i t i o n a t a m o u n t b u d g e t e d f o r s a l a r y , n o t i n c l u d e d i n p r i n t e d 2 0 1 2 b u d g e t d o c u m e n t El e c t r i c i a n / I n s t r u m e n t T e c h 56 , 8 6 8 69 , 2 5 2 A d d e d p o s i t i o n a t a m o u n t b u dg e t e d f o r s a l a r y , n o t i n c l u d e d i n p r i n t e d 2 0 1 2 b u d g e t d o c u m e nt Ma i n t e n a n c e W o r k e r I I 49 , 1 5 2 59 , 8 0 8 A d d e d p o s i t i o n a t a m o u n t b u d g e t ed f o r s a l a r y , n o t i n c l u d e d i n p r i n t e d 2 0 1 2 b u d g e t d o c u m e n t Nu r s e r y P e r s o n 49 , 1 5 2 59 , 8 0 8 C o r r e c t e d m a x i m u m s a l a r y Pa r k s M a i n t e n a n c e W o r k e r I I 49 , 1 5 2 59 , 8 0 8 C o r r e c t e d m a x i m u m s a l a r y St r e e t M a i n t e n a n c e W o r k e r I I 49 , 1 5 2 59 , 8 0 8 C o r r e c t e d m a x i m u m s a l a r y WW T P I n s t r u m e n t T e c h / P l a n t E l e c t r i c i a n 56 , 8 6 8 69 , 2 5 2 C h a n g e d t i t l e f r o m " E l e c t r i c i a n / I n s t r u m e n t T e c h " t o " W W T P I n s t r u m e n t T e c h / P l a nt E l e c t r i c i a n " WW T P L a b o r a t o r y T e c h n i c i a n 56 , 8 6 8 69 , 2 5 2 A d d e d " W W T P " to p o s i t i o n t i t l e , c o r r e c t e d m a x i m u m s a l a r y SE I U Mi n i m u m M a x i m u m In f o r m a t i o n S y s t e m s S p e c i a l i s t $6 1 , 0 5 6 $ 7 5 , 6 8 4 R e c l a s s i fi e d f r o m " C o m p u t e r S u p p o r t T e c h n i c i a n " Se n i o r O f f i c e S p e c i a l i s t - C u l t u r a l S e r v i c e s 40 , 2 9 6 4 9 , 9 5 6 R e c l a s s i f i e d f r o m " C u l t u r a l S e r v i c e s A s s i s t a n t " St o r m w a t e r E n g i n e e r i n g T e c h n i c i a n 53 , 8 9 2 6 6 , 8 2 8 A d d e d p o s i t i o n a t a m ou n t b u d g e t e d f o r s a l a r y , n o t in c l u d e d i n p r i n t e d 2 0 1 2 b u d g e t d o c u m e n t Co n t r a c t P o s i t i o n s Mi n i m u m M a x i m u m Se n i o r E x e c u t i v e A s s t T o C i t y C o u n c i l $2 7 , 6 6 5 $ 2 7 , 6 6 5 C o r r e c t e d p a y a m o u n t , m o v e d f r o m S E I U t o C o n t r a c t P o s i t i o n s * A m o u n t s s h o w n d o n o t i n c l u d e l o n g e v i t y , p r e m i u m p a y o r s p e c i a l d u t y p a y . Ch a n g e s  to  Ap p e n d i x Sa l a r y  Ra n g e  Ta b l e  (A n n u a l  Sa l a r y )  * Pa g e  1 Pa c k e t Pa g e 31 0 of 31 7 AM-4657   Item #: 15. City Council Meeting Date: 03/20/2012 Time:15 Minutes   Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information  Information Subject Title Report on City Council Committee Meetings of March 13, 2012. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative The following City Council Committee Meetings met on March 13, 2012: •Finance Committee •Planning, Parks & Public Works •Public Safety and Personnel Copies of the meeting minutes for each committee are attached. Attachments Finance Committee Minutes Planning, Parks & PW Committee Minutes Public Safety & Personnel Committee Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 03/15/2012 03:57 PM Final Approval Sandy Chase 03/15/2012 04:00 PM Form Started By: Sandy Chase Started On: 03/15/2012 01:22 PM Final Approval Date: 03/15/2012  Packet Page 311 of 317 FINANCE COMMITTEE MEETING MINUTES March 13, 2012 Councilmembers Present Staff Present Councilmember Buckshnis Shawn Hunstock, Finance Director Councilmember Yamamoto Carl Nelson, CIO Jeannie Dines, Recorder Public Present Ron Wambolt Bruce Witenberg Councilmember Buckshnis called the meeting to order at 6:45 p.m. A. Fiber Optic Service Agreement for Internet Service Mr. Nelson reported this is the service agreement for 110 James Street. It is structured the same as SNOCOM’s agreement and the rates are the same as SNOCOM. Councilmember Buckshnis asked whether there should be a different rate for a government agency such as SNOCOM versus a private entity. Mr. Nelson advised it was preferable to set a consistent rate for all parties/entities. Action: Schedule on the consent agenda. B. Lease Agreement for Access to Fiber from 110 James Street Mr. Nelson reported in order to provide service, it was necessary to extend fiber to 110 James Street. Some of that capacity was declared excess. The lease agreement provides the terms and conditions for extending the service to 110 James and recovering $15,000 of the cost. The agreement also addresses allocation of costs if someone else wants to use the excess capacity. The City Attorney has reviewed and approved the agreement as to form. Action: Schedule on the consent agenda. C. 2012 Salary Range Table Mr. Hunstock explained the table was omitted from the proposed preliminary budget that was published and distributed earlier in 2011. It was inserted into the printed budget document but should have been presented to the Council as an addition to the proposed preliminary budget. The table is a required part of the proposed preliminary budget. The intent of this action is to formally add it to what was adopted by Council in budget Ordinance 3861. The table will be updated to reflect corrections/additions. Committee members and staff discussed the City Attorney’s opinion that any changes to the budget book should be reviewed by the Finance Committee, Mr. Hunstock’s experience that the Council was not required to adopt non-financial changes to the budget, updating the table to reflect new positions, and additional staff time required to include all tables, graphs, charts, policy documents, etc. in the proposed budget. Mr. Hunstock assured the salary range table will be included the proposed preliminary budget in the future. With regard to the salary for the acting Development Services Director position, Mr. Hunstock explained the $13,000 included in the table was an estimated amount; the Non-Represented Salary Ordinance stipulates a 5% increase which would be less than the $13,000 that was budgeted. Action: Present to full Council. Packet Page 312 of 317 Finance Committee Minutes, Page 2 D. Leakage Policy Mr. Hunstock reported the previously discussed revisions have been incorporated into the proposed policy. Public Works has not formally commented on the policy. Policy issues for further discussion include: • Leak adjustment for leaks within a residential or commercial structure. The existing policy specifically states a leak adjustment is not available for leaks within a resident or commercial structure. Typically leak adjustment policies allow an adjustment for leaks within the structure, such as in the crawlspace as abnormal consumption may be first time the property owner is aware of the leak. Some policies in other cities specifically omit toilet leaks from a leak adjustment. • Responsibility for repair. Some other cities’ policies address responsibility for the cost of a repair; from the street to the meter is the city’s responsibility to repair, from the meter to the faucet is the homeowner’s responsibility. • Amount of leak adjustment. Some other cities adjust for abnormal consumption and write off the difference. This existing policy states the homeowner is responsible for the wholesale cost of the water. Action: Get input from Public Works Director and bring back to the Finance Committee. E. Finance Committee Mission Committee members and staff reviewed the draft Guidelines for the City Council Finance Committee. They discussed the statement in the guidelines regarding an audit committee, how fiber was addressed in the policy, and adding ethics standards to the mission when they are developed. Mr. Hunstock reported on the two audit findings and scheduling the exit conference. Councilmember Buckshnis suggested noticing the exit conference as a public meeting. Action: Bring changes and definition of audit committee to the April Finance Committee meeting. F. Public Comments Ron Wambolt, Edmonds, pointed out in the budget projection, virtually all the reserve funds are combined into the General Fund ending balance. However, the targeted ending balance has not changed, it is still one month. The GFOA changed their recommended reserve to two months. Mr. Hunstock responded he is in process of updating the reserve policies to reflect a minimum two months reserve. Once that is adopted by Council, he will update the projections. Adjournment – The meeting adjourned at 7:25 p.m. Packet Page 313 of 317 M I N U T E S Planning, Parks and Public Works Committee Meeting March 13, 2012 Elected Officials Present: Staff Present: Council Member Adrienne Fraley-Monillas, Chair Rob English, City Engineer Council Member Lora Petso Jeff Taraday, City Attorney Frances Chapin, Cultural Services Manager The committee convened at 6:45 p.m. A. Authorization to purchase light poles and electrical components for the SR99 International District Enhancements Project through US Communities Interlocal Cooperative Purchasing Agreement. Ms. Chapin discussed the reasons for completing an early procurement of the poles and electrical components on the SR99 International District Enhancements Project. ACTION: Moved to consent agenda for approval. B. Authorization for Mayor to sign a Professional Services Agreement with Herrera Consultants to provide consulting services for the Perrinville Creek Culvert Replacement at Talbot Road. Mr. English reviewed the scope of the project and the preliminary design services to be completed by the consultant team. ACTION: Moved to consent agenda for approval. C. Authorization for Mayor to sign an Interlocal Agreement with the Lake Ballinger/McAleer Creek Watershed Forum. Mr. English provided a brief summary on the item and explained that staff was recommending the $10,000 contribution towards the Forum’s Federal Lobbying efforts. ACTION: Item scheduled for further discussion at the April 3, 2012 Council Meeting. D. Authorization for Mayor to approve a Release of Easement at 633 2nd Avenue North. Mr. English outlined the history on why a Release of Easement was necessary for a utility easement recorded at 633 2nd Ave North. Councilmember Petso requested staff to confirm that the property owner at 633 2nd Ave was included in the discussion on why the easement had to be released. ACTION: Moved to consent agenda for approval, pending follow-up confirmation. Packet Page 314 of 317 Planning, Parks and Public Works Committee Minutes March 13, 2012 Page 2 2 E. Authorization to approve Utility Easement for the Sewer Lift Station Rehabilitation Project. Mr. English explained the purpose of the utility easement and how the easement is needed to supplement an existing utility easement at Sewer Lift Station No. 14. The City agreed to pay $2,221.18 in compensation for the permanent sewer easement. ACTION: Moved to consent agenda for approval. F. Traffic Impact Fee Annual Report. Mr. English reviewed the 2011 Traffic Impact Fee Annual Report and informed the committee that the report would be forwarded to the full council for information. ACTION: Moved to consent agenda for approval. G. Proposed ordinance amending the provisions of ECDC 18.00.050 for apprenticeship participation on City construction contracts. Mr. English discussed the proposed changes to the Apprenticeship requirements on public works construction contracts. The committee recommended that the threshold for apprenticeship participation be increased to match the small works construction contract limit and that the item be presented to the full council for review and action. ACTION: Item to be presented at the March 20, 2012 Council Meeting. H. Referral to Planning Board of proposed code amendment to provide expanded notice requirements for street vacations. The Committee recommended that the proposed changes be referred to the Planning Board for review and action and to place the recommendation on the March 20, 2012 consent agenda for approval. ACTION: Moved to consent agenda for approval. I. Code language regarding Edmonds City Code Chapter 2.10. Mr. Taraday presented the proposed changes to City Code Chapter 2.10 and answered questions from the Committee. ACTION: Item will be discussed further at the April 10, 2012 Planning, Parks and Public Works Committee. J. Public Comments. No Comments. The meeting adjourned at 7:45 p.m. Packet Page 315 of 317 1 PUBLIC SAFETY/PERSONNEL COMMITTEE MEETING MINUTES March 13, 2012 Committee members present: Council Member K. Michael Plunkett Council Member Joan Bloom Others present: Mayor Dave Earling Acting Development Services Director Rob Chave HR Analyst Mary Ann Hardie Council Member Plunkett called the meeting to order at 7:03 pm REVIEW OF DIRECTOR OF DEVELOPMENT SERVICES AND PLANNING MANAGER JOB DESCRIPTIONS There was some discussion by the Committee as to what changes had been made to the revised job descriptions for the Director of Development Services and the Planning Manager position(s). Acting Development Services Director Rob Chave stated that the updated job descriptions provided clarification to language from the old job descriptions. HR Analyst Mary Ann Hardie confirmed that the format has changed and some consistent language for all managers and all directors has been included in the manager and director postings, but that few [job duty] changes have been made. There was further discussion by the Committee about the delegation of authority of the Development Services Director [at the discretion of the director]. Council Member Bloom expressed her concern about the need to have more specific information on the duties given to the designee and that it would be a temporary designation. Acting Director Chave stated that he would send Council Member Bloom a copy of the Code referring to the specific references [with regard to delegation of authority]. Council Member Bloom stated that she wanted to include more specific language into the Code about this and would look into this further. Mayor Earling emphasized that while he understood how important looking at the specific duties of this job description [for Development Services Director] was, that HR staff is in the process of rewriting/revising all of the job descriptions and that this process is not complete. Due to the concern with the job descriptions [for Development Services Director & Planning Manager], special consideration was given to bring forth these two job descriptions at this time. Mayor Earling further stated that when all of the job descriptions are updated and ready in their draft versions they may be brought forward to Council at that time for review. Council Member Michael Plunkett stated that he believed the Committee would be open to some further suggested language for the Code and that if Council Member Bloom would like to make a suggested Code change, that she could work with staff as needed and bring forth the suggested language Code revision to council. DISCUSSION REGARDING THE READING OF CITIZEN E-MAILS/LETTERS DURING PUBLIC COMMENT There was some discussion by the Committee about the reading of citizen e-mails/letters during public comment at council meetings. Council Member Bloom expressed concern over: 1) allowing members of the public who could not attend the council meeting to be able to participate (via e-mail or letter) and; 2) potentially disparaging remarks (made toward staff) being read at the podium and that some guidelines (if possible) should be made on this. Mayor Earling agreed that this was not an appropriate forum for publicly making disparaging comments about staff. Council Member Plunkett stated that while the Committee understand the intention of looking into this, that for the purpose of the Committee, this topic has been discussed. No committee recommendation on this language is being made at this time and the Committee further recommends that Council Member Bloom work Packet Page 316 of 317 2 on a draft of language on a guideline or policy about reading of citizen e-mails/letters during public comment [addressing the concerns] to Council. PUBLIC COMMENT PERIOD There were no members of the public present for public comments. The meeting adjourned at 7:35 pm Packet Page 317 of 317