2012.05.08 CC Committee Meetings Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
City Council Committee Meetings
May 8, 2012
6:00 p.m.
CALL TO ORDER / FLAG SALUTE
1.(5 Minutes)Approval of Agenda
2.(5 Minutes)Approval of Consent Agenda Items
A.Roll Call
3.(15 Minutes)Approval of Change Order for the Haines Wharf Park & Walkway Project
4.(10 Minutes)Audience comments (3-minute limit per person)
5.(5 Minutes)Mayor's Comments
6.(15 Minutes)Council Comments
7.Adjourn to City Council Committee Meetings.
CITY COUNCIL COMMITTEE MEETINGS
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not
public hearings. The Committees will meet in separate meeting rooms as indicated below.
8.Finance Committee
Jury Meeting Room
A.(15 Minutes)Authorization to Sell Two (2) Surplus Ford Crown Victoria Patrol Vehicles to the City of Tenino,
Washington
B.(10 Minutes)2012 May Budget Amendment
C.(10 Minutes)Update on Park Impact Fee Study
D.(15 Minutes)DRAFT 2011 Financial Statements
E.(15 Minutes)2012 First Quarter Financials
F.(10 Minutes)Monthly General Fund Update
G.(10 Minutes)Public comments (3-minute limit per person)
9.Parks, Planning & Public Works Committee
Meeting Room: Council Chambers
A.(20 Minutes)Draft Revisions to Title 2 ECC
B.(10 Minutes)Resolution on Food Service Ware
C.(5 Minutes)Authorization to approve a permanent easement between the Cities of Lynnwood and Edmonds for N. Talbot
Road Drainage Project.
D.(5 Minutes)Authorization to advertise for construction bids for the Main St. Improvement Project (5th Ave to 6th Ave)
E.(5 Minutes)Authorization to approve a sanitary sewer easement revision for the Stella’s Landing Property.
F.(10 Minutes)Public Comments (3-minute limit per person)
10.Public Safety and Personnel Committee
Meeting Room: Police Training Room
A.(10 Minutes)Amendments to ECC 8.48 and ECC 8.52 (Parking)
B.(10 Minutes)Transfer of Marine 16 to Fire District 1
C.(10 Minutes)Dawson Place Child Interview Specialist
D.(10 Minutes)Amendment to ECC 5.05 - re: Dog Parks
E.(30 Minutes)Continued discussion regarding Ethics Board and/or City Code of Ethics
F.(10 Minutes)Public comments (3-minute limit per person)
ADJOURN
AM-4810 3.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:15 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Type: Action
Information
Subject Title
Approval of Change Order for the Haines Wharf Park & Walkway Project
Recommendation from Mayor and Staff
Approve the Change Order.
Previous Council Action
None.
Narrative
The City received a construction claim on October 13, 2011 for $951,924.48 from Precision Earthworks on the Haines Wharf
Park and Walkway Project. In response to the claim and in accordance with the contract, the City reserved six months to
research and review the claim. The City's review is now complete and staff recommends that a change order for $95,138 be
approved for payment. The change order includes $18,631 of work that had been previously approved for payment, plus an
additional $72,176 for claim items that were found to have merit and have sufficient supporting documentation. An additional
$4,331 in interest was added to the $72,176 since the claim was received in October 2011 and is now being paid. A summary
of the change order costs are shown in attachment 1. Staff recommends the change order be paid from the General Fund
ending fund balance.
Attachments
Attachment 1 - Change Order Summary
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/04/2012 09:27 AM
Public Works Phil Williams 05/04/2012 09:51 AM
City Clerk Linda Hynd 05/04/2012 10:10 AM
Mayor Dave Earling 05/04/2012 10:32 AM
Final Approval Linda Hynd 05/04/2012 10:37 AM
Form Started By: Robert English Started On: 05/03/2012 11:17 AM
Final Approval Date: 05/04/2012
Previous Change Order No. 11 (dated 2/21/12)
Schedule A
Item Description Cost
1 Castle Walls - Modular Block Walls $4,896.90
Schedule A sub-total =$4,896.90
Schedule B
Item Description Cost
1 Castle Walls- Modular Block Walls $1,101.04
2 Play Surfacing 12in Depth $6,165.90
3 FA 262 -Handicap Access Parking Symbol $519.62
4 Planting Cost Adjustment $2,691.53
5 36-inch Chainlink Fence west of Swing Play Area $1,633.57
6 FA 261 - Modify Interpretive Element Attachment $431.45
sub-total =$12,543.11
9.5% Tax =$1,191.60
Schedule B sub-total = $13,734.71
Previous Change Order No. 11 =$18,631.61
Additional Items based on Claim Review
Schedule A
Item Description Cost
1 Quality Concrete - Elevated Walkway Overlay $14,366.00
2 FA 255 - Form/pour platforms for benches, sanican & Ramp $3,629.76
Schedule A sub-total =$17,995.76
Schedule B
Item Description Cost
1 Schedule B Grading $20,356.38
2 Schedule B Grading and Disposal $6,545.00
3 FA 186 - Install/remove gravity block walls $3,500.00
4 Backfill for Walls $1,464.00
5 Stand-by 3/22/10 thru 4/2/10 $9,645.00
6 Extra Work FA $7,969.00
sub-total =$49,479.38
9.5% Tax =$4,700.54
Schedule B sub-total = $54,179.92
Schedule A & B total =$72,175.68
Revised Change Order No. 11
Previous Change Order No. 11 =$18,631.61
Additional Work Items after Claim Review =$72,175.68
sub-total =$90,807.29
6% Interest on Additional Work ($71,259.41) -
1%/month over 6 months (Nov 13 , 2011 - Present) =$4,330.54
Revised Change Order No. 11 =$95,137.83
Progress Payment No. 14 (Outstanding - Not signed by Precision) =$7,493.14
Total Budget Amendment (Revised CO#11 + PP#14) =$102,630.97
AM-4764 8. A.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:15 Minutes
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Committee: Finance Type: Action
Information
Subject Title
Authorization to Sell Two (2) Surplus Ford Crown Victoria Patrol Vehicles to the City of Tenino, Washington
Recommendation from Mayor and Staff
It is recommended that authorization be given to Public Works to sell two (2) surplus Ford Crown Victoria patrol vehicles to
the City of Tenino, Washington for the sum of $3,500 each.
Previous Council Action
None.
Narrative
Patrol vehicle #336-POL, a 2008 Ford Crown Victoria, and Patrol vehicle #681-POL, a 2006 Ford Crown Victoria, are both
currently ready to be declared surplus. Public Works normally uses the services of Murphy Auction in Kenmore to conduct the
sales. On average, the vehicles sell for approximately $3,500 net proceeds to the City of Edmonds. By selling these vehicles
directly to the City of Tenino the City of Edmonds is saving many labor hours of decommissioning police equipment for
civilian purchase while also showing goodwill to another local government in Washington State.
Fiscal Impact
Fiscal Year:2012 Revenue:$7,000.00 Expenditure:
Fiscal Impact:
Monies will be deposited into B-Fund Replacement Account.
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 04/30/2012 09:47 AM
Community Services/Economic Dev.Stephen Clifton 04/30/2012 09:49 AM
Mayor Dave Earling 04/30/2012 01:02 PM
Final Approval Linda Hynd 05/01/2012 11:51 AM
Form Started By: Kody McConnell Started On: 04/17/2012 08:09 AM
Final Approval Date: 05/01/2012
AM-4816 8. B.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted For:Shawn Hunstock Submitted By:Debra Sharp
Department:Finance
Committee: Finance Type: Action
Information
Subject Title
2012 May Budget Amendment
Recommendation from Mayor and Staff
Forward to full council for approval
Previous Council Action
None
Narrative
Payment to Precision Earthworks for contract work and items in Precision Earthworks claim submitted on October 13,2011.
Attachments
2012 May Budget Amendment
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 05/04/2012 10:34 AM
City Clerk Linda Hynd 05/04/2012 10:36 AM
Mayor Dave Earling 05/04/2012 10:38 AM
Final Approval Linda Hynd 05/04/2012 10:57 AM
Form Started By: Debra Sharp Started On: 05/04/2012 10:07 AM
Final Approval Date: 05/04/2012
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3882 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2012
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3882 adopting the final budget for the
fiscal year 2012 is hereby amended to reflect the changes shown in “Exhibit A” and “Exhibit B”
adopted herein by reference.
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
2
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY ___
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 3882 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________,2012.
CITY CLERK, SANDRA S. CHASE
EXHIBIT “A”: Budget Amendments by Revenue (May 2012)
4
ORD. NO. ORD. NO. ORD. NO. 2012
FUND FUND 3861 3882 Amended
NO. DESCRIPTION 11/22/2011 4/27/2012 May 2012 Budget
001 GENERAL FUND 33,006,588 7,930 0 33,014,518
006 EMERGENCY/FINANCIAL RESERVE 0 0 0 0
009 LEOFF-MEDICAL INS. RESERVE 600,550 0 0 600,550
010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 0 0 2,200
104 DRUG ENFORCEMENT FUND 28,200 0 0 28,200
111 STREET FUND 1,313,650 0 0 1,313,650
112 COMBINED STREET CONST/IMPROVE 2,006,864 0 0 2,006,864
113 MULTIMODAL TRANSPORTATION FD. 0 0 0 0
116 BUILDING MAINTENANCE 56,860 0 0 56,860
117 MUNICIPAL ARTS ACQUIS. FUND 58,325 0 0 58,325
118 MEMORIAL STREET TREE 28 0 0 28
120 HOTEL/MOTEL TAX REVENUE FUND 69,200 0 0 69,200
121 EMPLOYEE PARKING PERMIT FUND 20,140 0 0 20,140
122 YOUTH SCHOLARSHIP FUND 2,525 0 0 2,525
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 0 0 19,000
125 PARK ACQ/IMPROVEMENT 590,850 77,000 103,000 770,850
126 SPECIAL CAPITAL FUND 590,800 0 0 590,800
127 GIFTS CATALOG FUND 10,759 0 0 10,759
129 SPECIAL PROJECTS FUND 313,004 169,000 0 482,004
130 CEMETERY MAINTENANCE/IMPROV 119,850 0 0 119,850
132 PARKS CONSTRUCTION 1,185,000 104,414 0 1,289,414
136 PARKS TRUST FUND 177 0 0 177
137 CEMETERY MAINTENANCE TRUST FD 14,600 0 0 14,600
138 SISTER CITY COMMISSION 5,230 0 0 5,230
211 LID FUND CONTROL 46,700 0 0 46,700
213 LID GUARANTY FUND 46,725 105,000 0 151,725
234 LTGO BOND DEBT SERVICE FUND 478,573 0 0 478,573
411 COMBINED UTILITY OPERATION 15,306,920 150,000 0 15,456,920
412 COMBINED UTILITY CONST/IMPROVE 7,888,400 0 0 7,888,400
414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 457,012 0 1,583,389
511 EQUIPMENT RENTAL FUND 1,076,456 0 0 1,076,456
617 FIREMEN'S PENSION FUND 94,423 0 0 94,423
631 TRANSPORTATION BENEFIT DISTRICT 600,000 0 0 600,000
Totals 66,678,974 1,070,356 103,000 67,852,330
EXHIBIT “B”: Budget Amendments by Expenditure (May 2012)
5
ORD. NO. ORD. NO. ORD. NO. 2012
FUND FUND 3861 3882 Amended
NO. DESCRIPTION 11/22/2011 4/27/2012 May 2012 Budget
001 GENERAL FUND 32,949,288 211,384 103,000 33,263,672
006 EMERGENCY/FINANCIAL RESERVE 0 0 0 0
009 LEOFF-MEDICAL INS. RESERVE 619,811 0 0 619,811
010 PUBLIC SAFETY EMERGENCY RESERVE 0 0 0 0
104 DRUG ENFORCEMENT FUND 80,233 0 0 80,233
111 STREET FUND 1,604,948 20,200 0 1,625,148
112 COMBINED STREET CONST/IMPROVE 2,075,625 31,803 0 2,107,428
113 MULTIMODAL TRANSPORTATION FD. 0 0 0 0
116 BUILDING MAINTENANCE 245,000 0 0 245,000
117 MUNICIPAL ARTS ACQUIS. FUND 134,550 0 0 134,550
118 MEMORIAL STREET TREE 0 0 0 0
120 HOTEL/MOTEL TAX REVENUE FUND 73,750 0 0 73,750
121 EMPLOYEE PARKING PERMIT FUND 26,086 0 0 26,086
122 YOUTH SCHOLARSHIP FUND 4,000 0 0 4,000
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 0 0 19,000
125 PARK ACQ/IMPROVEMENT 875,000 77,000 103,000 1,055,000
126 SPECIAL CAPITAL FUND 697,717 0 0 697,717
127 GIFTS CATALOG FUND 12,275 0 0 12,275
129 SPECIAL PROJECTS FUND 313,000 170,500 0 483,500
130 CEMETERY MAINTENANCE/IMPROV 172,005 0 0 172,005
132 PARKS CONSTRUCTION 1,187,000 210,000 0 1,397,000
136 PARKS TRUST FUND 0 6,930 0 6,930
137 CEMETERY MAINTENANCE TRUST FD 0 0 0 0
138 SISTER CITY COMMISSION 4,600 0 0 4,600
211 LID FUND CONTROL 46,500 105,000 0 151,500
213 LID GUARANTY FUND 0 0 0 0
234 LTGO BOND DEBT SERVICE FUND 478,573 0 0 478,573
411 COMBINED UTILITY OPERATION 15,598,246 191,481 0 15,789,727
412 COMBINED UTILITY CONST/IMPROVE 10,465,068 482,611 0 10,947,679
414 CAPITAL IMPROVEMENTS RESERVE 1,126,376 457,012 0 1,583,388
511 EQUIPMENT RENTAL FUND 1,321,334 0 0 1,321,334
617 FIREMEN'S PENSION FUND 123,515 0 0 123,515
631 TRANSPORTATION BENEFIT DISTRICT 600,000 0 0 600,000
Totals 70,853,500 1,963,921 206,000 73,023,421
EXHIBIT “C”: Budget Amendments (May 2012)
6
Department BARS Category Debit Credit Description
Items Previously Before Council
Non-Departmental 001 000 390 597 125 550 00 Interfund Transfer 103,000
Haines Wharf
Park & Walkway
General Fund 001 000 390 308 000 000 00 Beginning Fund Bal 103,000
REET 2 125 000 000 397 001 000 00 Interfund Transfer 103,000
REET 2 125 000 640 594 750 650 00 Construction 103,000
EXHIBIT “D”: Budget Amendment Summary (May 2012)
7
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in Ending
Fund Balance
001 103,000 103,000 0
125 103,000 103,000 0
Total Change 103,000 103,000 206,000 0
Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows.
Fund Name and Title Budget Amendment Summary
General Fund 001 Haines Wharf Park and Walkway
REET 125 Haines Wharf Park and Walkway
EXHIBIT “E”: Budget Amendment Detail (May 2012)
8
Prepared By: Rob English
Department:Public Works
Description on Budget Amendment Summary Haines Wharf Park & Walkway
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Interfund Transfer 001.000.390.597.125.550.00 103,000
125 REET 2 Construction 125.000.640.594.750.650.00 103,000
Total Expenditure Increase (Decrease)206,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
125 REET 2 Interfund Transfer 125.000.000.397.001.000.00 (103,000)
Total Revenue (Increase) Decrease (103,000)
Beginning Fund Balance (Increase)Decrease
Fund Fund Title Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (103,000)
Total Beginning Fund Balance (Increase)Decrease (103,000)
The amendment will provide $103,000 in funds to pay Precision Earthworks for contract work and items in
Precision Earthworks claim submitted on October 13, 2011. The payment will be made from the General
Fund ending fund balance.
AM-4799 8. C.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Committee: Finance Type: Information
Information
Subject Title
Update on Park Impact Fee Study
Recommendation from Mayor and Staff
Finance Committee receive update and give feedback as warranted.
Previous Council Action
Council authorized the completion of a Park Impact Fee Study on March 6, 2012. Council amended their motion to
allow staff to proceed with selection of a consultant on March 20, 2012.
Narrative
Staff have solicited proposals from the FCS group and Henderson, Young and Company. Staff is in the process of evaluating
these proposals and will secure a contract in the next month to begin work on the Park Impact Fee Study.
Council may recall that the Park Impact Fee Study was budgeted in the REET 125 for $30,000. This seemed to be an
allowable use, since the legislature broadened the language of what is allowable to be paid for with the REET. However, in
performing due diligence, staff inquired about the allowable use with the Municipal Research and Service Center ( MRSC ).
MRSC is of the opinion that this is not an allowable expenditure with REET.
In order to complete this project, and to mitigate the concern with MRSC, and in consultation with the Finance Director, staff
would propose expending the $30,000 for Park Impact Fees from the general fund, and move $30,000 of expenditures for Park
maintenance in the general fund into the REET. This is an allowable expenditure in REET. This will not add any additional
cost to either the general fund or the REET, or need any additional budget authority from Council. This will allow us to
complete the Park Impact Fee Study, and not be subject to a potential audit finding.
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 05/01/2012 07:15 PM
City Clerk Sandy Chase 05/02/2012 01:35 PM
Mayor Dave Earling 05/02/2012 03:59 PM
Final Approval Sandy Chase 05/02/2012 06:17 PM
Form Started By: Carrie Hite Started On: 05/01/2012 03:03 PM
Final Approval Date: 05/02/2012
AM-4798 8. D.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:15 Minutes
Submitted By:Shawn Hunstock
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
DRAFT 2011 Financial Statements
Recommendation from Mayor and Staff
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
The DRAFT 2011 financial statements are presented for committee information and review. These financial statements are
presented in a new format and reflect the inclusion of new accounting standards. The financial statements are currently being
audited by the State Auditor's Office. Changes to the format and content could be made before the financials are finalized and
submitted to the Government Finance Officers Association in June.
Attachments
Draft 2011 Financial Statements
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 05/01/2012 11:29 AM
Mayor Dave Earling 05/01/2012 12:43 PM
Final Approval Linda Hynd 05/01/2012 02:18 PM
Form Started By: Shawn Hunstock Started On: 05/01/2012 11:09 AM
Final Approval Date: 05/01/2012
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
2
GOVERNMENT-WIDE FINANCIAL STATEMENTS
The City presents two government-wide financial statements:
The Statement of Net Assets provides information all on city assets and liabilities, with
the difference between the two reported as net assets.
The Statement of Activities is focused on both the gross and net cost of various
functions, including both governmental and business-type activities, which are
supported by the City’s general tax and other revenues.
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
3
This page is intentionally left blank.
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
4
COMPONENT UNIT -
GOVERNMENTAL BUSINESS-TYPE EDMONDS PUBLIC
ACTIVITIES ACTIVITIES TOTAL FACILITIES DISTRICT
ASSETS:
CASH AND CASH EQUIVALENTS (Note 3) 16,243,967$ 18,089,236$ 34,333,203$ -$
RECEIVABLES:
TAXES 483,678 - 483,678 -
CUSTOMER ACCOUNTS 703,005 2,048,328 2,751,333 -
OTHER RECEIVABLES 669,766 - 669,766 -
SPECIAL ASSESSMENTS 31,440 - 31,440 -
DUE FROM OTHER GOVERNMENTAL UNITS (Note 6) 2,783,814 950,480 3,734,294 -
MATERIALS AND SUPPLIES INVENTORY 32,848 101,006 133,854 -
DEFERRED CHARGES 33,152 12,541 45,693 -
RESTRICTED ASSETS:
CASH AND CASH EQUIVALENTS (Note 3) - 984,163 984,163 -
SPECIAL ASSESSMENTS 113,930 - 113,930 -
DUE FROM COMPONENT UNIT, LONG-TERM 5,240,000 - 5,240,000 -
INVESTMENT IN JOINT VENTURE 511,074 - 511,074 -
DEPRECIABLE CAPITAL ASSETS (NET OF
ACCUMULATED DEPRECIATION): (Note 7) 49,494,193 56,958,589 106,452,782 -
NON-DEPRECIABLE CAPITAL ASSETS 23,221,367 8,815,861 32,037,228 -
TOTAL ASSETS 99,562,234 87,960,204 187,522,438 -
LIABILITIES:
ACCOUNTS PAYABLE 857,703 1,631,051 2,488,754 -
WAGES AND BENEFITS PAYABLE 758,640 582,611 1,341,251 -
INTERNAL BALANCES (147,790) 147,790 - -
DUE TO OTHER GOVERNMENTAL UNITS - 87,983 87,983 -
OTHER LIABILITIES PAYABLE 173,487 261,472 434,959 -
PAYABLE FROM RESTRICTED ASSETS:
ACCRUED INTEREST 59,076 12,531 71,607 -
DEPOSITS - 4,698 4,698 -
UNEARNED REVENUE - 2,974 2,974 -
DEFERRED CREDITS - 216,602 216,602 -
BONDS AND OTHER DEBT PAYABLE:
NET PENSION OBLIGATION 220,065 - 220,065 -
NET OTHER POST EMPLOYMENT OBLIGATION 437,472 - 437,472 -
DUE WITHIN ONE YEAR (Note 11)3,889,221 857,340 4,746,561 -
DUE IN MORE THAN ONE YEAR (Note 11)16,623,618 18,596,325 35,219,943 -
TOTAL LIABILITIES 22,871,492 22,401,377 45,272,869 -
NET ASSETS:
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 61,004,928 45,783,325 106,788,253 -
RESTRICTED FOR:
DEBT SERVICE 242,765 4,698 247,463 -
PUBLIC SAFETY 124,661 - 124,661 -
TRANSPORTATION 815,498 984,163 1,799,661 -
CULTURE AND RECREATION 1,961,296 - 1,961,296 -
ECONOMIC ENVIRONMENT 93,895 - 93,895 -
CONSTRUCTION - 8,107,754 8,107,754 -
OTHER PURPOSES 16,562 - 16,562 -
UNRESTRICTED NET ASSETS 12,431,137 10,678,887 23,110,024 -
TOTAL NET ASSETS 76,690,742$ 65,558,827$ 142,249,569$ -$
The notes to the financial statements are an integral part of this statement.
PRIMARY GOVERNMENT
CITY OF EDMONDS, WASHINGTON
STATEMENT OF NET ASSETS
DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
5
OPERATING CAPITAL
CHARGES GRANTS AND GRANTS AND
EXPENSES FOR SERVICES CONTRIBUTIONS CONTRIBUTIONS
FUNCTIONS / PROGRAMS:
PRIMARY GOVERNMENT:
GOVERNMENTAL ACTIVITIES:
GENERAL GOVERNMENT 8,092,028$ 4,078,403$ 3,280$ 164,239$
PUBLIC SAFETY 18,037,057 1,212,082 27,597 -
TRANSPORTATION 3,412,126 1,024,049 480 631,841
PHYSICAL ENVIRONMENT 1,405,398 235,973 61,437 -
CULTURE AND RECREATION 4,298,852 875,663 25,948 975,119
ECONOMIC ENVIRONMENT 1,063,894 796,994 26,664 -
HEALTH AND HUMAN SERVICES 9,731 155,533 - -
INTEREST ON LONG-TERM DEBT 781,881 - - -
TOTAL GOVERNMENTAL ACTIVITIES 37,100,967 8,378,697 145,406 1,771,199
BUSINESS-TYPE ACTIVITIES:
COMBINED UTILITY OPERATION 14,140,249 15,620,997 179,479 498,486
TOTAL BUSINESS-TYPE ACTIVITIES 14,140,249 15,620,997 179,479 498,486
TOTAL PRIMARY GOVERNMENT 51,241,216$ 23,999,694$ 324,885$ 2,269,685$
COMPONENT UNIT:
EDMONDS PUBLIC FACILITIES DISTRICT -$ -$ -$ -$
TOTAL COMPONENT UNIT -$ -$ -$ -$
GENERAL REVENUES:
TAXES:
PROPERTY
RETAIL SALES AND USE
INTERFUND UTILITY
UTILITY
EXCISE
OTHER
PAYMENTS FROM COMPONENT UNIT
INVESTMENT EARNINGS
MISCELLANEOUS
GAIN (LOSS) ON SALE OF CAPITAL ASSETS
TRANSFERS (Note 5)
TOTAL GENERAL REVENUES
CHANGE IN NET ASSETS
NET ASSETS - BEGINNING
NET ASSETS - ENDING
The notes to the financial statements are an integral part of this statement.
PROGRAM REVENUES
Page 1 of 2
CITY OF EDMONDS, WASHINGTON
STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
6
Page 2 of 2
COMPONENT UNIT
GOVERNMENTAL BUSINESS-TYPE EDMONDS PUBLIC
ACTIVITIES ACTIVITY TOTAL FACILITIES DISTRICT
(3,846,106)$ -$ (3,846,106)$
(16,797,378) - (16,797,378)
(1,755,756) - (1,755,756)
(1,107,988) - (1,107,988)
(2,422,122) - (2,422,122)
(240,236) - (240,236)
145,802 - 145,802
(781,881) - (781,881)
(26,805,665) - (26,805,665)
- 2,158,713 2,158,713
- 2,158,713 2,158,713
(26,805,665)$ 2,158,713$ (24,646,952)$
-$
-
13,539,536$ -$ 13,539,536$ -
5,286,262 - 5,286,262 -
1,517,150 - 1,517,150 -
4,715,339 - 4,715,339 -
1,368,160 - 1,368,160 -
1,020,419 - 1,020,419 -
396,493 - 396,493 -
16,070 15,287 31,357 -
84,770 311 85,081 -
36,762 - 36,762 -
482,316 (482,316) - -
28,463,277 (466,718) 27,996,559 -
1,657,612 1,691,995 3,349,607 -
75,033,130 63,866,832 138,899,962 5,873,004
76,690,742$ 65,558,827$ 142,249,569$ 5,873,004$
CHANGES IN NET ASSETS
NET (EXPENSE) REVENUE AND
PRIMARY GOVERNMENT
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
7
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CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
8
MAJOR GOVERNMENTAL FUNDS
General Fund
The general fund is used to account for and report all financial resources not accounted
for and reported in another fund. As is the case with most municipalities, the general
fund is the largest and most important accounting entity of the City. As noted in the
statements that follow, the general fund receives the bulk of its revenues from local
taxes, followed by State shared revenues, service charges, and other income.
The general fund is accounted for on a modified accrual basis. Annual budgets are
adopted with appropriations lapsing at the end of the year.
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
9
OTHER TOTAL
GENERAL GOVERNMENTAL GOVERNMENTAL
FUND FUNDS FUNDS
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 8,552,779$ 2,994,883$ 11,547,662$
RECEIVABLES:
TAXES 483,678 - 483,678
CUSTOMER ACCOUNTS 701,728 85 701,813
SPECIAL ASSESSMENTS - 31,440 31,440
DUE FROM COMPONENT UNIT 5,240,000 - 5,240,000
INTERFUND RECEIVABLE (Note 5)147,790 49,936 197,726
DUE FROM OTHER GOVERNMENTAL UNITS 1,328,389 1,454,571 2,782,960
SUPPLIES INVENTORY 460 - 460
NONCURRENT ASSETS:
DEFERRED SPECIAL ASSESSMENTS - 113,930 113,930
TOTAL ASSETS 16,454,824$ 4,644,845$ 21,099,669$
LIABILITIES AND FUND BALANCES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 327,091$ 489,679$ 816,770$
WAGES AND BENFITS PAYABLE 720,503 24,591 745,094
INTERFUND PAYABLE (Note 5)- 49,936 49,936
OTHER LIABILITIES PAYABLE 93,553 79,934 173,487
NONCURRENT LIABILITIES:
DEFERRED REVENUE 5,751,039 147,319 5,898,358
TOTAL LIABILITIES 6,892,186 791,459 7,683,645
FUND BALANCES:
NON-SPENDABLE:
INVENTORY 460 - 460
RESTRICTED FOR:
DEBT SERVICE - 242,765 242,765
PUBLIC SAFETY - 124,661 124,661
TRANSPORTATION - 815,498 815,498
CULTURE AND RECREATION - 1,961,296 1,961,296
ECONOMIC ENVIRONMENT - 93,895 93,895
OTHER PURPOSES - 16,102 16,102
COMMITTED TO:
UTILITIES AND ENVIRONMENT - 85,714 85,714
CULTURE AND RECREATION - 419,344 419,344
OTHER PURPOSES - 94,111 94,111
UNASSIGNED 9,562,178 - 9,562,178
TOTAL FUND BALANCES 9,562,638 3,853,386 13,416,024
TOTAL LIABILITIES AND FUND BALANCES 16,454,824$ 4,644,845$ 21,099,669$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
BALANCE SHEET
GOVERNMENTAL FUNDS
DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
10
Total governmental fund balances as reported on this statement 13,416,024$
Amounts reported for governmental activities in the statement of net assets are different because:
Land 14,530,663$
Construction in progress 8,690,704
Investment in joint venture 511,074
Buildings 25,479,908
Improvements other than buildings 13,531,609
Infrastructure 55,732,774
Machinery and equipment - general government 7,542,487
Less: Accumulated depreciation (52,792,585)
73,226,634
Court receivable 669,766
Deferred charges 33,152
702,918
4,621,977
General obligation bonds (15,520,201)
Compensated absences ($2,794,680 total liability, less $54,283
attributable to internal service funds)(2,740,396)
Capital contracts (1,229,863)
Public works trust fund loans (968,096)
Subtotal: Long-term debt payable (20,458,556)
Accrued interest (59,076)
Net pension obligation (220,065)
Net other post employment benefit obligation (437,472)
Unearned revenues reported as deferred revenues in the Balance Sheet - Governmental
Funds are not reported in the government-wide Statement of Net Assets (Note 1)5,898,358
(15,276,811)
Net assets of government activities as reported on the statement of net assets 76,690,742$
The notes to the financial statements are an integral part of this statement.
Capital assets used in governmental activities are not financial resources and therefore not reported in
the funds. These assets consist of:
Other long-term assets are not available to pay for current-period expenditures and therefore are
deferred in the funds.
Internal service funds are used by management to charge the cost of equipment maintenance to
individual funds. The assets and liabilities of these internal service funds are included in governmental
activities in the statement of net assets. Capital assets of $2,040,916 are included in the capital asset
adjustment above. Compensated absence liability of $54,283 is included in the adjustment below.
Some liabilities are not due and payable in the current period and therefore are not reported in the
funds.
CITY OF EDMONDS, WASHINGTON
RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS
DECEMBER 31, 2011
GOVERNMENTAL FUNDS
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
11
OTHER TOTAL
GENERAL GOVERNMENTAL GOVERNMENTAL
FUND FUNDS FUNDS
REVENUES:
TAXES:
PROPERTY 13,436,557$ -$ 13,436,557$
RETAIL SALES & USE 5,210,771 75,491 5,286,262
INTERFUND UTILITY 1,517,150 - 1,517,150
UTILITY 4,715,339 - 4,715,339
EXCISE 280,162 1,087,998 1,368,160
LICENSES AND PERMITS 1,666,296 22,850 1,689,146
INTERGOVERNMENTAL 1,199,610 2,821,864 4,021,474
CHARGES FOR SERVICES 3,859,869 1,155,965 5,015,834
FINES AND FORFEITURES 690,079 66,303 756,382
SPECIAL ASSESSMENTS - 104,409 104,409
INVESTMENT EARNINGS 10,076 5,994 16,070
MISCELLANEOUS 367,271 61,351 428,622
TOTAL REVENUES 32,953,180 5,402,225 38,355,405
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES 7,312,884 1,618 7,314,502
PUBLIC SAFETY 17,746,935 58,743 17,805,678
UTILITIES AND ENVIRONMENT 1,231,601 143,255 1,374,856
TRANSPORTATION - 2,508,231 2,508,231
ECONOMIC ENVIRONMENT 1,031,189 4,580 1,035,769
MENTAL AND PHYSICAL HEALTH 9,731 - 9,731
CULTURE AND RECREATION 3,396,054 354,069 3,750,123
DEBT SERVICE:
PRINCIPAL 1,094,128 776,286 1,870,414
INTEREST AND OTHER COSTS 339,648 443,460 783,108
CAPITAL OUTLAY - 1,615,679 1,615,679
TOTAL EXPENDITURES 32,162,170 5,905,921 38,068,091
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 791,010 (503,696) 287,314
OTHER FINANCING SOURCES (USES):
SALES OF CAPITAL ASSETS 16,257 9,271 25,528
TRANSFERS IN (Note 5)458,252 1,710,920 2,169,172
TRANSFERS OUT (Note 5)(564,012) (1,173,786) (1,737,798)
TOTAL OTHER FINANCING SOURCES AND USES (89,503) 546,405 456,902
NET CHANGE IN FUND BALANCES 701,507 42,709 744,216
FUND BALANCES - BEGINNING 8,861,131 3,810,677 12,671,808
FUND BALANCES - ENDING 9,562,638$ 3,853,386$ 13,416,024$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
GOVERNMENTAL FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
12
Net change in fund balances per the Statement of Revenues, Expenditures and Changes in Fund Balance 744,216$
Amount reported as change in net assets in the Statement of Activities are different because:
Governmental funds report capital outlays as expenditures. However, in the statement
of activities the cost of those assets is allocated over their estimated useful lives and
reported as depreciation expense. This is the amount by which capital outlay ($3,030,410)
is exceeded by depreciation and amortization ($3,738,102) in the current period.
Capital outlays 3,030,284$
Internal service fund - capital outlays 400,778
Current year depreciation (includes $334,518 for internal service fund)(4,072,620)
Adjustment in investment in joint venture (66,134)
(707,692)
Revenues in the Statement of Activities that do not provide current financial resources
are not reported as revenues in the funds:
Deferred taxes 102,979
Other deferred revenue (240,764)
Record of court receivable 20,046
(117,739)
Bond proceeds provide current financial resources to governmental funds, but issuing debt
increases long-term liabilities in the statement of net assets. Repayment of long-term debt
is an expenditure in the governmental funds, yet the repayment reduces long-term liabilities
in the statement of net assets. This is the amount by which repayments exceeded proceeds.
Amortization of deferred charges (4,375)
Long-term debt repayments 1,870,415
1,866,040
Internal service funds are used by management to charge the costs of equipment rental
to individual funds. The net revenue (expense) of this internal service fund is reported
with governmental activities. Capital activity of $66,259 is included in the capital asset
adjustment above. 35,822
Some expenses reported in the Statement of Activities do not require the use of current
financial resources and therefore are not reported as expenditures in governmental funds.
Accrued interest expense 5,602
Net pension obligation (38,811)
Net other post-employment benefit obligation 27,045
Accrued compensating absence expense ($159,695 total expenditure less
$2,824 attributable to internal service funds)(156,871)
(163,035)
Change in net assets on the Statement of Activities 1,657,612$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCES OF GOVERNMENT FUNDS TO THE STATEMENT OF ACTIVITIES
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
13
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
TAXES:
PROPERTY 13,617,137$ 13,617,137$ 13,436,557$ (180,580)$
RETAIL SALES & USE 5,070,992 5,070,992 5,210,771 139,779
INTERFUND UTILITY 1,471,682 1,471,682 1,517,150 45,468
UTILITY 4,970,280 4,970,280 4,715,339 (254,941)
EXCISE 311,981 311,981 280,162 (31,819)
LICENSES AND PERMITS 1,484,829 1,484,829 1,666,296 181,467
INTERGOVERNMENTAL 1,837,255 1,993,139 1,199,610 (793,529)
CHARGES FOR SERVICES 3,637,480 3,637,479 3,859,869 222,390
FINES AND FORFEITURES 667,100 667,100 690,079 22,979
INVESTMENT EARNINGS 1,000 1,000 10,076 9,076
MISCELLANEOUS 389,073 454,073 367,271 (86,802)
TOTAL REVENUES 33,458,809 33,679,692 32,953,180 (726,512)
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT 7,267,549 7,513,984 7,312,884 201,100
PUBLIC SAFETY 17,632,346 17,967,007 17,746,935 220,072
UTILITIES AND ENVIRONMENT 1,250,601 1,255,801 1,231,601 24,200
TRANSPORTATION 1,000,000 1,000,000 - 1,000,000
ECONOMIC ENVIRONMENT 1,246,759 1,257,459 1,031,189 226,270
MENTAL AND PHYSICAL HEALTH 10,100 10,100 9,731 369
CULTURE AND RECREATION 3,505,225 3,734,406 3,396,054 338,352
DEBT SERVICE 1,452,128 1,452,128 1,433,776 18,352
TOTAL EXPENDITURES 33,364,708 34,190,885 32,162,170 2,028,715
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 94,101 (511,193) 791,010 1,302,203
OTHER FINANCING SOURCES (USES):
SALES OF CAPITAL ASSETS - 16,257 16,257 -
TRANSFERS IN (Note 5)537,630 458,252 458,252 -
TRANSFERS OUT (Note 5)(557,689) (681,277) (564,012) 117,265
TOTAL OTHER FINANCING SOURCES AND USES (20,059) (206,768) (89,503) 117,265
NET CHANGE IN FUND BALANCES 74,042 (717,961) 701,507 1,419,468
FUND BALANCES - BEGINNING 6,626,555 6,687,492 8,861,131 2,173,639
FUND BALANCES - ENDING 6,700,597$ 5,969,531$ 9,562,638$ 3,593,107$
The notes to the financial statements are an integral part of this statement.
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
GENERAL FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
14
MAJOR PROPRIETARY FUNDS
ENTERPRISE FUNDS
The City's enterprise fund is used to account for operations that are financed and
operated in a manner similar to private business operations. The goods and services
this fund provides to the general public are primarily financed by service charges.
Enterprise funds are self-supporting and use the accrual method of accounting.
Edmonds has one major enterprise fund.
The Combined Utility Fund
This fund accounts for all maintenance, construction, and debt service requirements
associated with the City’s water, sewer and stormwater systems.
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
15
411 / 412 / 414 GOVERNMENTAL
COMBINED ACTIVITIES
UTILITY INTERNAL
FUNDS SERVICE FUNDS
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 18,089,236$ 4,696,305$
CUSTOMER ACCOUNTS 2,048,328 1,192
DUE FROM OTHER GOVERNMENTAL UNITS 950,480 854
INVENTORY 101,006 32,388
TOTAL CURRENT ASSETS 21,189,050 4,730,739
NONCURRENT ASSETS:
RESTRICTED CASH, BOND RESERVES 984,163 -
DEFERRED CHARGES 12,541 -
CAPITAL ASSETS:
OTHER IMPROVEMENTS 57,868,919 2,040,916
CONSTRUCTION IN PROGRESS 7,558,755 -
INTANGIBLE ASSETS 346,776 -
TOTAL CAPITAL ASSETS (NET OF A/D) 65,774,450 2,040,916
TOTAL NONCURRENT ASSETS 66,771,154 2,040,916
TOTAL ASSETS 87,960,204 6,771,655
LIABILITIES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 1,631,051 40,933
WAGES AND BENEFITS PAYABLE 582,611 67,829
INTERFUND PAYABLES 147,790 -
REVENUE BONDS PAYABLE-CURRENT 678,797 -
GENERAL OBLIGATION BONDS PAYABLE-CURRENT 178,543 -
ACCRUED INTEREST 12,531 -
DEPOSITS 4,698 -
DUE TO OTHER GOVERNMENTAL UNITS 87,983 -
OTHER LIABILITIES PAYABLE 261,472 -
TOTAL CURRENT LIABILITIES 3,585,476 108,762
NONCURRENT LIABILITIES:
DEFERRED REVENUE 2,974 -
DEFERRED CREDITS 216,602 -
LOANS PAYABLE 2,347,060 -
REVENUE BONDS PAYABLE 16,249,265 -
TOTAL OTHER NONCURRENT LIABILITIES 18,815,901 -
TOTAL LIABILITIES 22,401,377 108,762
NET ASSETS:
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 45,783,325 2,040,916
RESTRICTED FOR:
DEBT SERVICE 984,163 -
CUSTOMER DEPOSITS 4,698 -
CONSTRUCTION 8,107,754 -
UNRESTRICTED 10,678,887 4,621,977
TOTAL NET ASSETS 65,558,827$ 6,662,893$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
STATEMENT OF NET ASSETS
PROPRIETARY FUNDS
DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
16
411 / 412 / 414 GOVERNMENTAL
COMBINED ACTIVITIES
UTILITY INTERNAL
FUNDS SERVICE FUNDS
OPERATING REVENUES:
CHARGES FOR SERVICES 12,983,391$ 1,232,876$
OTHER OPERATING REVENUE 2,637,606 -
TOTAL OPERATING REVENUES 15,620,997 1,232,876
OPERATING EXPENSES:
PERSONNEL SERVICES 3,900,516 316,789
OPERATIONS & MAINTENANCE 6,886,869 532,377
PROFESSIONAL SERVICES 183,706 983
INSURANCE 416,576 25,259
DEPRECIATION/AMORTIZATION 2,447,218 334,518
TOTAL OPERATING EXPENSES 13,834,885 1,209,926
OPERATING INCOME (LOSS) 1,786,112 22,950
NON-OPERATING REVENUE (EXPENSE):
INTERGOVERNMENTAL 179,479 -
INVESTMENT EARNINGS 15,287 7,530
OTHER NON-OPERATING REVENUES 311 9,424
GAIN (LOSS) ON SALE OF CAPITAL ASSETS - 11,234
INTEREST EXPENSE (305,364) -
TOTAL NON-OPERATING REVENUE (EXPENSE) (110,287) 28,188
INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS 1,675,825 51,138
CAPITAL CONTRIBUTIONS 498,486 -
TRANSFERS IN (Note 5)- 50,942
TRANSFERS OUT (Note 5) (482,316) -
CHANGE IN NET ASSETS 1,691,995 102,080
TOTAL NET ASSETS BEGINNING OF YEAR 63,866,832 6,560,813
TOTAL NET ASSETS END OF YEAR 65,558,827$ 6,662,893$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
PROPRIETARY FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
17
Page 1 of 2
411 / 412 / 414 GOVERNMENT
COMBINED ACTIVITIES
UTILITY INTERNAL
FUNDS SERVICE FUNDS
CASH FLOWS FROM OPERATING ACTIVITIES:
CASH RECEIVED FROM USERS 15,259,781$ 1,232,876$
CASH PAID TO SUPPLIERS (6,512,726) (528,651)
CASH PAID FOR INVENTORY (2,598) 17,505
CASH PAID TO EMPLOYEES (3,894,857) (313,602)
NET CASH PROVIDED (USED)
BY OPERATING ACTIVITIES 4,849,600 408,127
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:
INTERFUND LOAN 11,805 -
INTERGOVERNMENTAL TRANSFER 179,479 -
TRANSFERS IN - 50,942
TRANSFERS OUT (482,316) -
NET CASH PROVIDED (USED) BY NON-
CAPITAL FINANCING ACTIVITIES (291,032) 50,942
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
PROCEEDS FROM SALE OF EQUIPMENT 311 11,234
PURCHASE OF CAPITAL ASSETS (5,757,474) (400,778)
CONTRIBUTED CAPITAL 498,486 -
PROCEEDS FROM INSURANCE SETTLEMENT - 9,424
PREMIUM & BOND ISSUANCE COSTS 339,522 -
PRINCIPAL PAYMENT ON DEBT (2,727,054) -
INTEREST PAYMENT ON DEBT (318,826) -
PROCEEDS FROM CAPITAL DEBT 12,929,141 -
NET CASH PROVIDED (USED) FOR CAPITAL
AND RELATED FINANCING ACTIVITIES 4,964,106 (380,120)
CASH FLOW FROM INVESTING ACTIVITIES:
INTEREST RECEIVED 15,287 7,530
NET CASH PROVIDED (USED) IN INVESTING ACTIVITIES 15,287 7,530
NET INCREASE (DECREASE) IN CASH AND
CASH EQUIVALENTS 9,537,961 86,480
CASH AND CASH EQUIVALENTS-BEGINNING OF YEAR 9,535,438 4,609,825
CASH AND CASH EQUIVALENTS-END OF YEAR 19,073,399$ 4,696,305$
CASH AT END OF YEAR CONSISTS OF:
CASH AND CASH EQUIVALENTS 18,089,236$ 4,696,305$
RESTRICTED CASH-BOND PAYMENTS 984,163 -
TOTAL CASH 19,073,399$ 4,696,305$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
18
Page 2 of 2
411 / 412 / 414 GOVERNMENT
COMBINED ACTIVITIES
UTILITY INTERNAL
FUNDS SERVICE FUNDS
RECONCILIATION OF NET OPERATING INCOME TO NEW CASH
PROVIDED BY OPERATING ACTIVITIES
OPERATING INCOME (LOSS) 1,786,112$ 22,950$
ADJUSTMENTS TO RECONCILE OPERATING INCOME TO NET CASH
PROVIDED (USED) BY OPERATING ACTIVITIES:
DEPRECIATION 2,447,218 334,519
ASSET (INCREASES) DECREASES :
DUE FROM OTHER GOVERNMENTAL UNITS (189,464) (854)
MISCELLANEOUS A/R-REVENUE (138,867) -
INVENTORY (2,598) 17,505
LIABILITY (INCREASES) DECREASES :
ACCOUNTS & VOUCHERS PAYABLE 1,133,029 30,819
DEPOSITS PAYABLE 6,144 -
WAGES & BENEFITS PAYABLE - 3,188
DUE TO GOVERNMENTAL UNIT (201,162) -
RETAINAGE PAYABLE (21,487) -
DEFERRED REVENUE 30,675 -
TOTAL ADJUSTMENTS 3,063,488 385,177
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 4,849,600$ 408,127$
The notes to the financial statements are an integral part of this statement.
FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
STATEMENT OF CASH FLOWS
PROPRIETARY FUNDS
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
19
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CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
20
FIDUCIARY FUNDS
Fiduciary funds are used to account for assets held by the City of Edmonds as a trustee
or agent for various individuals, private organizations, and other governmental units.
The Firemen’s Pension Fund is accounted for on an accrual basis.
TRUST FUNDS The Firemen’s Pension Fund
This fund accounts for the payment of administrative costs and benefits for retired
firefighters (and beneficiaries) who were employed prior to March 1, 1970. Primary
revenue sources are transfers-in from the general fund, fire insurance premium tax, and
investment interest, in accordance with actuarial recommendations.
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
21
617
FIREMEN'S
PENSION
FUND
ASSETS:
CASH AND CASH EQUIVALENTS 217,903$
TOTAL ASSETS 217,903$
LIABILITIES:
CURRENT PAYABLES 4,693$
TOTAL LIABILITIES 4,693
NET ASSETS:
HELD IN TRUST FOR PENSION BENEFITS
AND OTHER PURPOSES 213,210$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
STATEMENT OF FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
22
617
FIREMEN'S
PENSION
FUND
ADDITIONS:
EMPLOYER CONTRIBUTIONS 48,023$
FIRE INSURANCE PREMIUMS 78
INVESTMENT EARNINGS 389
TOTAL ADDITIONS 48,490
DEDUCTIONS:
BENEFIT PAYMENTS 102,274
PROFESSIONAL SERVICES 326
TOTAL DEDUCTIONS 102,600
CHANGE IN NET ASSETS (54,110)
NET ASSETS - BEGINNING 267,320
NET ASSETS - ENDING 213,210$
The notes to the financial statements are an integral part of this statement.
CITY OF EDMONDS, WASHINGTON
STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS
FIDUCIARY FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS
23
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DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
2
GENERAL FUND
The General Fund is the City’s primary operating fund. All public monies and revenues
coming into the City treasury not specifically authorized by statute to be placed in a
special fund constitute the General Fund.
There are several accounts and funds that have been created by ordinance or
resolution which are considered a part of the General Fund. These are treated as
subfunds of the General Fund and are accounted for as individual funds for accounting
purposes but they are included in the General Fund for annual financial reporting
purposes. The following lists those funds and accounts.
Criminal Investigations Subfund (004) – This subfund was created in 1989 to provide
a revolving contingency fund for the purpose of surveillance, prevention and
investigation of violations of law including the illicit sale, distribution and use of
narcotics, dangerous drugs or controlled substances.
Emergency Financial Reserve Subfund (006) – This subfund was created and funded
to provide for a reserve to be used in the case of catastrophic emergencies such as an
earthquake or other natural or manmade disasters.
LEOFF Medical Insurance Reserve Subfund (009) – This subfund was created in
1995 in order to establish reserves for the long-term health care and related obligations
of LEOFF I employees. Reserve amounts are transferred from the General Fund and
are approved by the City Council.
Public Safety Emergency Reserve Subfund (010) - This subfund was created in 2010
with monies from the sale of fire department assets to Fire District 1 when the City
entered into a contract for services with FD1.
Multimodal Transportation Subfund (113) – This subfund was established in 1994 to
simplify and facilitate accounting for the various local, state, and federal grants and for
expenditures that will occur during the planning and development of the multimodal
transportation center in Edmonds. The current balance in this fund represents the
unspent proceeds of a transfer-in from the General Fund.
Building Maintenance Subfund (116) - This subfund was created to account for
expenditures incurred for major maintenance of City buildings.
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
3
Page 1 of 2
006 009
004 EMERGENCY LEOFF MEDICAL
CRIMINAL FINANCIAL INSURANCE
INVESTIGATIONS RESERVE RESERVE
SUBFUND SUBFUND SUBFUND
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 2,500$ 1,927,600$ 328,189$
RECEIVABLES:
TAXES - - -
CUSTOMER ACCOUNTS - - -
DUE FROM COMPONENT UNIT - - -
INTERFUND RECEIVABLE (Note 5)- - -
DUE FROM OTHER GOVERNMENTAL UNITS - - -
SUPPLIES INVENTORY - - -
TOTAL ASSETS 2,500$ 1,927,600$ 328,189$
LIABILITIES AND FUND BALANCES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLE -$ -$ 7,533$
WAGES AND BENFITS PAYABLE - - -
OTHER LIABILITIES PAYABLE - - -
NONCURRENT LIABILITIES:
DEFERRED REVENUE - - -
TOTAL LIABILITIES - - 7,533
FUND BALANCES:
NON-SPENDABLE:
INVENTORY - - -
UNASSIGNED 2,500 1,927,600 320,656
TOTAL FUND BALANCES 2,500 1,927,600 320,656
TOTAL LIABILITIES AND FUND BALANCES 2,500$ 1,927,600$ 328,189$
CITY OF EDMONDS, WASHINGTON
COMBINING BALANCE SHEET
GENERAL FUND
DECEMBER 31, 2011
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
4
Page 2 of 2
010
PUBLIC SAFETY 113 116
EMERGENCY MULTIMODAL BUILDING 001 TOTAL
RESERVE TRANSPORTATION MAINTENANCE GENERAL GENERAL
SUBFUND SUBFUND SUBFUND FUND FUND
1,338,178$ 55,859$ 212,212$ 4,688,241$ 8,552,779$
- - - 483,678 483,678
- - - 701,728 701,728
- - - 5,240,000 5,240,000
- - - 147,790 147,790
- - - 1,328,389 1,328,389
- - - 460 460
1,338,178$ 55,859$ 212,212$ 12,590,286$ 16,454,824$
-$ -$ -$ 319,558$ 327,091$
- - - 720,503 720,503
- - - 93,553 93,553
- - - 5,751,039 5,751,039
- - - 6,884,653 6,892,186
- - - 460 460
1,338,178 55,859 212,212 5,705,173 9,562,178
1,338,178 55,859 212,212 5,705,633 9,562,638
1,338,178$ 55,859$ 212,212$ 12,590,286$ 16,454,824$ DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
5
Page 1 of 2
006 009
004 EMERGENCY LEOFF MEDICAL
CRIMINAL FINANCIAL INSURANCE
INVESTIGATIONS RESERVE RESERVE
SUBFUND SUBFUND SUBFUND
REVENUES:
TAXES:
PROPERTY -$ -$ -$
RETAIL SALES & USE - - -
INTERFUND UTILITY - - -
UTILITY - - -
OTHER - - -
LICENSES AND PERMITS - - -
INTERGOVERNMENTAL - - -
CHARGES FOR SERVICES - - -
FINES AND FORFEITURES - - -
INVESTMENT EARNINGS - - 536
MISCELLANEOUS - - -
TOTAL REVENUES - - 536
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES - - -
PUBLIC SAFETY - - 484,767
UTILITIES AND ENVIRONMENT - - -
ECONOMIC ENVIRONMENT - - -
MENTAL AND PHYSICAL HEALTH - - -
CULTURE AND RECREATION - - -
DEBT SERVICE:
PRINCIPAL - - -
INTEREST AND OTHER COSTS - - -
TOTAL EXPENDITURES - - 484,767
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES - - (484,231)
OTHER FINANCING SOURCES (USES):
SALES OF CAPITAL ASSETS - - -
TRANSFERS IN (Note 5)- - 376,566
TRANSFERS OUT (Note 5)- - -
TOTAL OTHER FINANCING SOURCES AND USES - - 376,566
NET CHANGE IN FUND BALANCES - - (107,665)
FUND BALANCES - BEGINNING 2,500 1,927,600 428,322
FUND BALANCES - ENDING 2,500$ 1,927,600$ 320,657$
CITY OF EDMONDS, WASHINGTON
COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
GENERAL FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
6
Page 2 of 2
010
PUBLIC SAFETY 113 116
EMERGENCY MULTIMODAL BUILDING 001 TOTAL
RESERVE TRANSPORTATION MAINTENANCE GENERAL GENERAL
SUBFUND SUBFUND SUBFUND FUND FUND
-$ -$ -$ 13,436,557$ 13,436,557$
- - - 5,199,165 5,199,165
- - - 1,517,150 1,517,150
- - - 4,726,945 4,726,945
- - - 280,162 280,162
- - - 1,666,296 1,666,296
- - 164,239 1,035,371 1,199,610
- - - 3,859,869 3,859,869
- - - 690,079 690,079
2,217 - 279 7,044 10,076
- - - 367,271 367,271
2,217 - 164,518 32,785,909 32,953,180
- - 200,780 7,112,104 7,312,884
- - - 17,262,168 17,746,935
- - - 1,231,601 1,231,601
- - - 1,031,189 1,031,189
- - - 9,731 9,731
- - - 3,396,054 3,396,054
- - - 1,094,128 1,094,128
- - - 339,648 339,648
- - 200,780 31,476,623 32,162,170
2,217 - (36,262) 1,309,286 791,010
- - 5,994 10,263 16,257
- - 56,600 25,086 458,252
- - - (564,012) (564,012)
- - 62,594 (528,663) (89,503)
2,217 - 26,332 780,623 701,507
1,335,961 55,859 185,881 4,925,008 8,861,131
1,338,178$ 55,859$ 212,213$ 5,705,631$ 9,562,638$ DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
7
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
8
NON-MAJOR GOVERNMENTAL FUNDS
THE CITY HAS TWO TYPES OF NON-MAJOR GOVERNMENTAL FUNDS:
Special Revenue Funds
Special revenue funds account for the proceeds of specific revenue sources and are
segregated into individual funds to ensure that expenditures are made exclusively for
qualified purposes. Special revenue funds are accounted for on a modified accrual
basis. Annual budgets are adopted with appropriations lapsing at year-end.
Debt Service Funds
Debt service funds account for payments of principal and interest on general obligation
and special assessment long-term debt.
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
9
TOTAL TOTAL TOTAL
NONMAJOR NONMAJOR NONMAJOR
SPECIAL REVENUE DEBT SERVICE GOVERNMENTAL
FUNDS FUNDS FUNDS
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 3,060,346$ (65,463)$ 2,994,883$
RECEIVABLES:
CUSTOMER ACCOUNTS 85 - 85
SPECIAL ASSESSMENTS - 31,440 31,440
INTERFUND RECEIVABLE (Note 5)49,936 - 49,936
DUE FROM OTHER GOVERNMENTAL UNITS 1,144,394 310,177 1,454,571
NONCURRENT ASSETS:
DEFERRED SPECIAL ASSESSMENTS - 113,930 113,930
TOTAL ASSETS 4,254,761$ 390,084$ 4,644,845$
LIABILITIES AND FUND BALANCES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 489,679$ -$ 489,679$
WAGES AND BENEFITS PAYABLE 24,591 - 24,591
INTERFUND PAYABLE (Note 5)49,936 - 49,936
OTHER LIABILITIES PAYABLE 79,934 - 79,934
NONCURRENT LIABILITIES:
DEFERRED REVENUE - 147,319 147,319
TOTAL LIABILITIES 644,140 147,319 791,459
FUND BALANCES:
RESTRICTED FOR:
DEBT SERVICE - 242,765 242,765
PUBLIC SAFETY 124,661 - 124,661
TRANSPORTATION 815,498 - 815,498
CULTURE AND RECREATION 1,961,296 - 1,961,296
ECONOMIC ENVIRONMENT 93,895 - 93,895
OTHER PURPOSES 16,102 - 16,102
COMMITTED TO:
UTILITIES AND ENVIRONMENT 85,714 - 85,714
CULTURE AND RECREATION 419,344 - 419,344
OTHER PURPOSES 94,111 - 94,111
TOTAL FUND BALANCES 3,610,621 242,765 3,853,386
TOTAL LIABILITIES AND FUND BALANCES 4,254,761$ 390,084$ 4,644,845$
DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
COMBINING BALANCE SHEET
NON-MAJOR GOVERNMENT FUNDS
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
10
TOTAL TOTAL TOTAL
NONMAJOR NONMAJOR NONMAJOR
SPECIAL REVENUE DEBT SERVICE GOVERNMENTAL
REVENUES:
TAXES:
SALES AND USE TAX 75,491$ -$ 75,491$
EXCISE 1,087,998 - 1,087,998
LICENSES AND PERMITS 22,850 - 22,850
INTERGOVERNMENTAL 2,425,371 396,493 2,821,864
CHARGES FOR SERVICES 1,155,965 - 1,155,965
FINES AND FORFEITURES 66,303 - 66,303
SPECIAL ASSESSMENTS - 104,409 104,409
INVESTMENT EARNINGS 5,766 228 5,994
MISCELLANEOUS 61,351 - 61,351
TOTAL REVENUES 4,901,095 501,130 5,402,225
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES 1,618 - 1,618
PUBLIC SAFETY 58,743 - 58,743
UTILITIES AND ENVIRONMENT 143,255 - 143,255
TRANSPORTATION 2,508,231 - 2,508,231
ECONOMIC ENVIRONMENT 4,580 - 4,580
CULTURE AND RECREATION 354,069 - 354,069
DEBT SERVICE:
PRINCIPAL 591,286 185,000 776,286
INTEREST AND OTHER COSTS 162,487 280,973 443,460
CAPITAL OUTLAY 1,615,679 - 1,615,679
TOTAL EXPENDITURES 5,439,948 465,973 5,905,921
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (538,853) 35,157 (503,696)
OTHER FINANCING SOURCES (USES):
SALE OF CAPITAL ASSETS 9,271 - 9,271
TRANSFERS IN (Note 5)1,641,440 69,480 1,710,920
TRANSFERS OUT (Note 5)(1,173,786) - (1,173,786)
TOTAL OTHER FINANCING SOURCES AND USES 476,925 69,480 546,405
NET CHANGE IN FUND BALANCES (61,928) 104,637 42,709
FUND BALANCES - BEGINNING 3,672,549 138,128 3,810,677
FUND BALANCES - ENDING 3,610,621$ 242,765$ 3,853,386$
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
NON-MAJOR GOVERNMENT FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
11
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
12
NON-MAJOR GOVERNMENTAL FUNDS
Special Revenue Funds
Special revenue funds account for the proceeds of specific revenue sources and are
segregated into individual funds to ensure that expenditures are made exclusively for
qualified purposes. Special revenue funds are accounted for on a modified accrual
basis. Annual budgets are adopted with appropriations lapsing at the end of the year.
The City has nineteen non-major special revenue funds.
Drug Enforcement Fund (104) – This fund is used to record monies and proceeds
from the sale of property seized during drug investigations and expenditures of those
monies for drug enforcement.
Street Fund (111) - This fund accounts for the receipt and expenditure of monies used
for local transportation improvements and maintenance. Proceeds from the Edmonds
Transportation Benefit District are also transferred into the Street Fund and spent on
related transportation improvements.
Street Construction Fund (112) – The Street Construction fund is used to account for
transportation improvement projects funded by a variety of sources, including federal
and state transportation grants, motor vehicle fuel taxes, impact fees, real estate excise
tax, and Public Works Trust Fund loans.
Municipal Arts Acquisition Fund (117) - This fund is used to account for operations of
the Edmonds Arts Commission, funded by private donations and contributions, General
Fund support, and transfers in from the Hotel/Motel Tax fund. The fund also accounts
for expenditures related to the City’s 1% For the Arts program, as well as private
donations for arts related scholarships.
Memorial Tree Fund (118) – This fund was established for the deposit of voluntary
contributions to enhance the appearance of Edmonds’ city streets by planting street
trees in conformance with the Edmonds Street Tree Plan.
Hotel/Motel Tax Fund (120) - This fund was created to account for the hotel/motel
taxes levied to support City tourism promotion.
Employee Parking Permit Fund (121) - This fund accounts for parking permit fees
received from private-company employees working in restricted parking areas in the
downtown Edmonds area, and for expenditures related to administering the program.
Youth Scholarship Fund (122) - This fund was established for the purpose of assisting
children in the City of Edmonds, through private donations/contributions, who cannot
participate in recreation and cultural activities/programs due to financial hardships.
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
13
Tourism Promotional Arts Fund (123) – The City Council designated that 25% of all
Hotel/Motel Tax monies will be transferred into this fund and used to promote and
advertise artistic events and programs in Edmonds.
Real Estate Excise Tax (REET) 2 Fund (125) – This fund is used for the improvement,
renovation, planning and development of Parks and other City infrastructure projects.
By City Council policy the first $750,000 of the second one-fourth percent (1/4%) real
estate excise tax received will be used for Parks related projects.
Real Estate Excise Tax (REET) 1 Fund (126) – This fund accounts for the first one-
quarter percent (1/4%) real estate excise tax received. The monies are used for Parks
acquisition projects as well as General Government purposes, such as debt service on
the City Hall acquisition.
Gifts Catalog Fund (127) – This fund is used to account for private donations for
specific items, such as benches, tables, bike racks, for use in City parks.
Special Projects Fund (129) – This fund is used to account for certain capital projects
that are funded primarily by state and federal grants.
Cemetery Maintenance/Improvement Fund (130) – The purpose of this fund is to
provide for the day-to-day operations of the municipal cemetery under the direction of
the Cemetery Board as reviewed and approved by the City Council.
Parks Construction Fund (132) – This fund was created to specifically account for
Parks improvement projects that would be totally or partially funded by grants and
contributions.
Parks Trust Fund (136) – The purpose of this fund is to receive private donations from
Edmonds residents with the intent that investment earnings will be used to assist with
the cost of operating, maintaining and improving the City flower program, Beach Ranger
program, and Yost pool.
Cemetery Maintenance Trust Fund (137) – The purpose of this fund is to provide an
on-going, stable source of funding for the long-term care and capital projects of the
municipal cemetery.
Sister City Commission Fund (138) – This fund is used to account for private
contributions/donations for the Sister City Commission. The Commission promotes
international goodwill through the exchange of people and ideas.
Transportation Benefit District Fund (631) – This fund is used to account for
proceeds of a $20 vehicle license fee collected on behalf of the City by the Department
of Licensing. Most of the monies deposited into this fund are transferred to other funds
to support TBD related activities. The TBD fund is a blended component unit of the City,
and as such is presented as a special revenue fund in the City’s financial statements. DRAFT
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14
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
15
Page 1 of 4
104 112 117
DRUG 111 STREET MUNICIPAL
ENFORCEMENT STREET CONSTRUCTION ARTS ACQUISITION
FUND FUND FUND FUND
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 125,311$ 346,824$ 185,692$ 401,867$
RECEIVABLES:
CUSTOMER ACCOUNTS - 85 - -
INTERFUND RECEIVABLE (Note 5) - 49,936 - -
DUE FROM OTHER GOVERNMENTAL UNITS - 48,007 376,953 -
TOTAL ASSETS 125,311$ 444,852$ 562,645$ 401,867$
LIABILITIES AND FUND BALANCES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 650$ 31,099$ 121,070$ 169$
WAGES AND BENEFITS PAYABLE - 20,784 - -
INTERFUND PAYABLE (Note 5) - - - -
OTHER LIABILITIES PAYABLE - 920 18,126 -
TOTAL LIABILITIES 650 52,803 139,196 169
FUND BALANCES:
RESTRICTED FOR:
PUBLIC SAFETY 124,661 - - -
TRANSPORTATION - 392,049 423,449 -
CULTURE AND RECREATION - - - -
ECONOMIC ENVIRONMENT - - - -
OTHER PURPOSES - - - -
COMMITTED TO:
UTILITIES AND ENVIRONMENT - - - -
CULTURE AND RECREATION - - - 401,698
OTHER PURPOSES - - - -
TOTAL FUND BALANCES 124,661 392,049 423,449 401,698
TOTAL LIABILITIES AND FUND BALANCES 125,311$ 444,852$ 562,645$ 401,867$
CITY OF EDMONDS, WASHINGTON
COMBINING BALANCE SHEET
NON-MAJOR SPECIAL REVENUE FUNDS
DECEMBER 31, 2011
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
16
Page 2 of 4
118 120 121 122 123
MEMORIAL HOTEL/MOTEL EMPLOYEE YOUTH TOURISM 125
TREE TAX PARKING PERMIT SCHOLARSHIP PROMOTIONAL ARTS REET 2
FUND FUND FUND FUND FUND FUND
17,646$ 87,297$ 77,577$ 16,534$ 60,250$ 380,845$
- - - - - -
- - - - - -
- 10,848 - - - 55,795
17,646$ 98,145$ 77,577$ 16,534$ 60,250$ 436,640$
-$ 4,250$ -$ -$ -$ -$
- - - - - -
- - - - - -
- - - - - -
- 4,250 - - - -
- - - - - -
- - - - - -
- - - - 60,250 436,640
- 93,895 - - - -
- - - - - -
- - - - - -
17,646 - - - - -
- - 77,577 16,534 - -
17,646 93,895 77,577 16,534 60,250 436,640
17,646$ 98,145$ 77,577$ 16,534$ 60,250$ 436,640$
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
17
Page 3 of 4
126 127 129 130
REET 1 GIFTS SPECIAL CEMETERY
PARKS ACQUISITION CATALOG PROJECTS MAINT/IMPROVE
FUND FUND FUND FUND
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 170,968$ 193,985$ 3,665$ 90,718$
RECEIVABLES:
CUSTOMER ACCOUNTS - - - -
INTERFUND RECEIVABLE (Note 5) - - - -
DUE FROM OTHER GOVERNMENTAL UNITS 55,795 - 20,645 -
TOTAL ASSETS 226,763$ 193,985$ 24,310$ 90,718$
LIABILITIES AND FUND BALANCES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLE 826$ -$ 18,469$ 1,197$
WAGES AND BENEFITS PAYABLE - - - 3,807
INTERFUND PAYABLE (Note 5) - - - -
OTHER LIABILITIES PAYABLE - - - -
TOTAL LIABILITIES 826 - 18,469 5,004
FUND BALANCES:
RESTRICTED FOR:
PUBLIC SAFETY - - - -
TRANSPORTATION - - - -
CULTURE AND RECREATION 225,937 193,985 - -
ECONOMIC ENVIRONMENT - - - -
OTHER PURPOSES - - 5,841 -
ASSIGNED TO:
UTILITIES AND ENVIRONMENT - - - 85,714
CULTURE AND RECREATION - - - -
OTHER PURPOSES - - - -
TOTAL FUND BALANCES 225,937 193,985 5,841 85,714
TOTAL LIABILITIES AND FUND BALANCES 226,763$ 193,985$ 24,310$ 90,718$
NON-MAJOR SPECIAL REVENUE FUNDS
DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
COMBINING BALANCE SHEET
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
18
Page 4 of 4
132 136 137 138 631 TOTAL
PARKS PARKS CEMETERY SISTER CITY TRANSPORTATION NONMAJOR
CONSTRUCTION TRUST MAINT TRUST COMMISSION BENEFIT SPECIAL REVENUE
FUND FUND FUND FUND DISTRICT FUNDS
(67,041)$ 156,611$ 801,079$ 10,398$ 120$ 3,060,346$
- - - - - 85
- - - - - 49,936
526,415 - - - 49,936 1,144,394
459,374$ 156,611$ 801,079$ 10,398$ 50,056$ 4,254,761$
311,692$ -$ -$ 137$ 120$ 489,679$
- - - - - 24,591
- - - - 49,936 49,936
60,888 - - - - 79,934
372,580 - - 137 50,056 644,140
- - - - - 124,661
- - - - - 815,498
86,794 156,611 801,079 - - 1,961,296
- - - - - 93,895
- - - 10,261 - 16,102
- - - - - 85,714
- - - - - 419,344
- - - - - 94,111
86,794 156,611 801,079 10,261 - 3,610,621
459,374$ 156,611$ 801,079$ 10,398$ 50,056$ 4,254,761$
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CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
19
Page 1 of 4
104 112 117
DRUG 111 STREET MUNICIPAL ARTS
ENFORCEMENT STREET CONSTRUCTION ACQUISITION
FUND FUND FUND FUND
REVENUES:
TAXES:
SALES AND USE TAX -$ -$ -$ -$
EXCISE - - - -
LICENSES AND PERMITS - 3,975 - -
INTERGOVERNMENTAL - 678,096 770,471 -
CHARGES FOR SERVICES - 19,952 307,522 32,995
FINES AND FORFEITURES 66,303 - - -
INVESTMENT EARNINGS 211 619 225 651
MISCELLANEOUS - 12,312 - 8,404
TOTAL REVENUES 66,514 714,954 1,078,218 42,050
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES - - - -
PUBLIC SAFETY 58,743 - - -
UTILITIES AND ENVIRONMENT - - - -
TRANSPORTATION - 1,418,241 1,084,870 -
ECONOMIC ENVIRONMENT - - - -
CULTURE AND RECREATION - - - 52,710
DEBT SERVICE:
PRINCIPAL - 37,408 72,201 -
INTEREST AND OTHER COSTS - 7,815 5,201 -
CAPITAL OUTLAY - - - -
TOTAL EXPENDITURES 58,743 1,463,464 1,162,272 52,710
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 7,771 (748,510) (84,054) (10,660)
OTHER FINANCING SOURCES (USES):
SALE OF CAPITAL ASSETS - 9,271 - -
TRANSFERS IN (Note 5)- 634,060 303,751 19,000
TRANSFERS OUT (Note 5)- - - -
TOTAL OTHER FINANCING SOURCES AND USES - 643,331 303,751 19,000
NET CHANGE IN FUND BALANCES 7,771 (105,179) 219,697 8,340
FUND BALANCES - BEGINNING 116,890 497,228 203,752 393,358
FUND BALANCES - ENDING 124,661$ 392,049$ 423,449$ 401,698$
NONMAJOR SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
20
Page 2 of 4
118 120 121 122 123
MEMORIAL HOTEL/MOTEL EMPLOYEE YOUTH TOURISM 125
TREE TAX PARKING PERMIT SCHOLARSHIP PROMOTIONAL ARTS REET 2
FUND FUND FUND FUND FUND FUND
-$ 75,491$ -$ -$ -$ -$
- - - - - 543,999
- - 18,875 - - -
- - - - 3,280 -
- - - - 782 -
- - - - - -
29 163 141 27 85 698
- - - 2,083 - -
29 75,654 19,016 2,110 4,147 544,697
- - 1,013 - - -
- - - - - -
- - - - - -
- - - - - -
- - - - - -
- 79,584 - 2,668 15,796 188,566
- - - - - -
- - - - - -
- - - - - 26,780
- 79,584 1,013 2,668 15,796 215,346
29 (3,930) 18,003 (558) (11,649) 329,351
- - - - - -
- - - - 18,287 40,750
- (27,287) (25,086) - - (377,123)
- (27,287) (25,086) - 18,287 (336,373)
29 (31,217) (7,083) (558) 6,638 (7,022)
17,617 125,112 84,660 17,092 53,612 443,662
17,646$ 93,895$ 77,577$ 16,534$ 60,250$ 436,640$
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
21
Page 3 of 4
126 127 129 130
REET 1 - PARKS GIFTS SPECIAL CEMETERY
ACQUISITION CATALOG PROJECTS MAINT/IMPROVE
FUND FUND FUND FUND
REVENUES:
TAXES:
SALES AND USE TAX -$ -$ -$ -$
EXCISE 543,999 - - -
LICENSES AND PERMITS - - - -
INTERGOVERNMENTAL - - 25,204 -
CHARGES FOR SERVICES - - - 139,980
FINES AND FORFEITURES - - - -
INVESTMENT EARNINGS 870 331 3 163
MISCELLANEOUS - 10,340 - -
TOTAL REVENUES 544,869 10,671 25,207 140,143
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES 605 - - -
PUBLIC SAFETY - - - -
UTILITIES AND ENVIRONMENT - - - 143,255
TRANSPORTATION - - - -
ECONOMIC ENVIRONMENT - - - -
CULTURE AND RECREATION - 14,745 - -
DEBT SERVICE:
PRINCIPAL 481,677 - - -
INTEREST AND OTHER COSTS 149,471 - - -
CAPITAL OUTLAY - - 21,464 -
TOTAL EXPENDITURES 631,753 14,745 21,464 143,255
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (86,884) (4,074) 3,743 (3,112)
OTHER FINANCING SOURCES (USES):
SALE OF CAPITAL ASSETS - - - -
TRANSFERS IN (Note 5)- - - -
TRANSFERS OUT (Note 5)(110,230) - - -
TOTAL OTHER FINANCING SOURCES AND USES (110,230) - - -
NET CHANGE IN FUND BALANCES (197,114) (4,074) 3,743 (3,112)
FUND BALANCES - BEGINNING 423,051 198,059 2,098 88,826
FUND BALANCES - ENDING 225,937$ 193,985$ 5,841$ 85,714$
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
NONMAJOR SPECIAL REVENUE FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
22
Page 4 of 4
132 136 137 138 631 TOTAL
PARKS PARKS CEMETERY SISTER CITY TRANSPORTATION NONMAJOR
CONSTRUCTION TRUST MAINT TRUST COMMISSION BENEFIT SPECIAL REVENUE
FUND FUND FUND FUND DISTRICT FUNDS
-$ -$ -$ -$ -$ 75,491$
- - - - - 1,087,998
- - - - - 22,850
948,320 - - - - 2,425,371
- - 15,554 - 639,180 1,155,965
- - - - - 66,303
- 216 1,314 20 - 5,766
26,800 - - 1,412 - 61,351
975,120 216 16,868 1,432 639,180 4,901,095
- - - - - 1,618
- - - - - 58,743
- - - - - 143,255
- - - - 5,120 2,508,231
- - - 4,580 - 4,580
- - - - - 354,069
- - - - - 591,286
- - - - - 162,487
1,567,435 - - - - 1,615,679
1,567,435 - - 4,580 5,120 5,439,948
(592,315) 216 16,868 (3,148) 634,060 (538,853)
- - - - - 9,271
589,092 36,500 - - - 1,641,440
- - - - (634,060) (1,173,786)
589,092 36,500 - - (634,060) 476,925
(3,223) 36,716 16,868 (3,148) - (61,928)
90,017 119,895 784,211 13,409 - 3,672,549
86,794$ 156,611$ 801,079$ 10,261$ -$ 3,610,621$
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
23
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
FINES AND FORFEITURES 30,000$ 30,000$ 66,303$ 36,303$
INVESTMENT EARNINGS - - 211 211
TOTAL REVENUES 30,000 30,000 66,514 36,514
EXPENDITURES:
CURRENT:
PUBLIC SAFETY 80,233 80,233 58,743 21,490
TOTAL EXPENDITURES 80,233 80,233 58,743 21,490
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (50,233) (50,233) 7,771 58,004
NET CHANGE IN FUND BALANCES (50,233) (50,233) 7,771 58,004
FUND BALANCES - BEGINNING 91,478 116,889 116,890 1
FUND BALANCES - ENDING 41,245$ 66,656$ 124,661$ 58,005$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
104 DRUG ENFORCEMENT SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
24
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
LICENSES AND PERMITS 2,500$ 2,500$ 3,975$ 1,475$
INTERGOVERNMENTAL 1,350,000 1,345,000 678,096 (666,904)
CHARGES FOR SERVICES 10,000 10,000 19,952 9,952
INVESTMENT EARNINGS 500 500 619 119
MISCELLANEOUS - - 12,312 12,312
TOTAL REVENUES 1,363,000 1,358,000 714,954 (643,046)
EXPENDITURES:
CURRENT:
TRANSPORTATION 1,381,739 1,474,471 1,418,241 56,230
DEBT SERVICE:
PRINCIPAL 37,408 37,408 37,408 -
INTEREST AND OTHER COSTS 7,795 7,795 7,815 (20)
TOTAL EXPENDITURES 1,426,942 1,519,674 1,463,464 56,210
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (63,942) (161,674) (748,510) (586,836)
OTHER FINANCING SOURCES (USES):
SALE OF CAPITAL ASSETS - - 9,271 9,271
TRANSFERS IN (Note 5) - - 634,060 634,060
TOTAL OTHER FINANCING SOURCES (USES) - - 643,331 9,271
NET CHANGE IN FUND BALANCES (63,942) (161,674) (105,179) (577,565)
FUND BALANCES - BEGINNING 420,421 446,608 497,228 50,620
FUND BALANCES - ENDING 356,479$ 284,934$ 392,049$ (526,945)$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
111 STREET SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
25
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INTERGOVERNMENTAL 942,516$ 1,169,972$ 770,471$ (399,501)$
CHARGES FOR SERVICES 20,000 20,000 307,522 287,522
INVESTMENT EARNINGS - - 225 225
TOTAL REVENUES 962,516 1,189,972 1,078,218 (111,754)
EXPENDITURES:
CURRENT:
TRANSPORTATION 1,292,391 1,604,391 1,084,870 519,521
DEBT SERVICE:
PRINCIPAL 72,202 72,202 72,201 1
INTEREST AND OTHER COSTS 5,202 5,202 5,201 1
TOTAL EXPENDITURES 1,369,795 1,681,795 1,162,272 519,523
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (407,279) (491,823) (84,054) 407,769
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5) 431,891 581,891 303,751 (278,140)
TOTAL OTHER FINANCING SOURCES (USES) 431,891 581,891 303,751 (278,140)
NET CHANGE IN FUND BALANCES 24,612 90,068 219,697 129,629
FUND BALANCES - BEGINNING 113,189 148,384 203,752 55,368
FUND BALANCES - ENDING 137,801$ 238,452$ 423,449$ 184,997$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
112 STREET CONSTRUCTION SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
26
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
CHARGES FOR SERVICES 24,100$ 24,100$ 32,995$ 8,895$
INVESTMENT EARNINGS - - 651 651
MISCELLANEOUS 7,100 7,100 8,404 1,304
TOTAL REVENUES 31,200 31,200 42,050 10,850
EXPENDITURES:
CURRENT:
CULTURE AND RECREATION 109,050 109,050 52,710 56,340
TOTAL EXPENDITURES 109,050 109,050 52,710 56,340
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (77,850) (77,850) (10,660) 67,190
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5) 27,700 27,700 19,000 (8,700)
TOTAL OTHER FINANCING SOURCES (USES) 27,700 27,700 19,000 (8,700)
NET CHANGE IN FUND BALANCES (50,150) (50,150) 8,340 58,490
FUND BALANCES - BEGINNING 340,026 254,710 393,358 138,648
FUND BALANCES - ENDING 289,876$ 204,560$ 401,698$ 197,138$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
117 MUNICIPAL ARTS ACQUISITION SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
27
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INVESTMENT EARNINGS -$ -$ 29$ 29$
TOTAL REVENUES - - 29 29
EXPENDITURES:
CURRENT:
TOTAL EXPENDITURES - - - -
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES - - 29 29
NET CHANGE IN FUND BALANCES - - 29 29
FUND BALANCES - BEGINNING 17,570 17,617 17,617 -
FUND BALANCES - ENDING 17,570$ 17,617$ 17,646$ 29$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
118 MEMORIAL TREE SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
28
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
TAXES:
SALES AND USE TAX 75,000$ 75,000$ 75,491$ 491$
INVESTMENT EARNINGS - - 163 163
TOTAL REVENUES 75,000 75,000 75,654 654
EXPENDITURES:
CURRENT:
CULTURE AND RECREATION 83,000 125,500 79,584 45,916
TOTAL EXPENDITURES 83,000 125,500 79,584 45,916
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (8,000) (50,500) (3,930) 46,570
OTHER FINANCING SOURCES (USES):
TRANSFERS OUT (Note 5) (22,750) (27,750) (27,287) 463
TOTAL OTHER FINANCING SOURCES (USES) (22,750) (27,750) (27,287) 463
NET CHANGE IN FUND BALANCES (30,750) (78,250) (31,217) 47,033
FUND BALANCES - BEGINNING 176,262 116,608 125,112 8,504
FUND BALANCES - ENDING 145,512$ 38,358$ 93,895$ 55,537$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
120 HOTEL/MOTEL TAX SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
29
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
LICENSES AND PERMITS 20,000$ 20,000$ 18,875$ (1,125)$
INVESTMENT EARNINGS - - 141 141
TOTAL REVENUES 20,000 20,000 19,016 (984)
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES 1,000 1,000 1,013 (13)
TOTAL EXPENDITURES 1,000 1,000 1,013 (13)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 19,000 19,000 18,003 (997)
OTHER FINANCING SOURCES (USES):
TRANSFERS OUT (Note 5) (25,086) (25,086) (25,086) -
TOTAL OTHER FINANCING SOURCES (USES) (25,086) (25,086) (25,086) -
NET CHANGE IN FUND BALANCES (6,086) (6,086) (7,083) (997)
FUND BALANCES - BEGINNING 87,811 84,660 84,660 -
FUND BALANCES - ENDING 81,725$ 78,574$ 77,577$ (997)$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
121 EMPLOYEE PARKING PERMIT SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
30
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INVESTMENT EARNINGS -$ -$ 27$ 27$
MISCELLANEOUS 3,000 3,000 2,083 (917)
TOTAL REVENUES 3,000 3,000 2,110 (890)
EXPENDITURES:
CURRENT:
CULTURE AND RECREATION 4,000 4,000 2,668 1,332
TOTAL EXPENDITURES 4,000 4,000 2,668 1,332
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (1,000) (1,000) (558) 442
NET CHANGE IN FUND BALANCES (1,000) (1,000) (558) 442
FUND BALANCES - BEGINNING 15,878 17,092 17,092 -
FUND BALANCES - ENDING 14,878$ 16,092$ 16,534$ 442$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
122 YOUTH SCHOLARSHIP SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
31
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INTERGOVERNMENTAL -$ -$ 3,280$ 3,280$
CHARGES FOR SERVICES 100 100 782 682
INVESTMENT EARNINGS - - 85 85
TOTAL REVENUES 100 100 4,147 4,047
EXPENDITURES:
CURRENT:
CULTURE AND RECREATION 21,000 21,000 15,796 5,204
TOTAL EXPENDITURES 21,000 21,000 15,796 5,204
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (20,900) (20,900) (11,649) 9,251
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5) 18,750 18,750 18,287 (463)
TOTAL OTHER FINANCING SOURCES (USES) 18,750 18,750 18,287 (463)
NET CHANGE IN FUND BALANCES (2,150) (2,150) 6,638 8,788
FUND BALANCES - BEGINNING 50,705 53,611 53,612 1
FUND BALANCES - ENDING 48,555$ 51,461$ 60,250$ 8,789$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
123 TOURISM PROMOTIONAL ARTS SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
32
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
TAXES:
EXCISE 700,000$ 580,000$ 543,999$ (36,001)$
INVESTMENT EARNINGS - - 698 698
TOTAL REVENUES 700,000 580,000 544,697 (35,303)
EXPENDITURES:
CURRENT:
CULTURE AND RECREATION 425,000 463,000 188,566 274,434
CAPITAL OUTLAY 40,000 40,000 26,780 13,220
TOTAL EXPENDITURES 465,000 503,000 215,346 287,654
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 235,000 77,000 329,351 252,351
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5) - 40,750 40,750 -
TRANSFERS OUT (Note 5) (158,000) (452,000) (377,123) 74,877
TOTAL OTHER FINANCING SOURCES (USES) (158,000) (411,250) (336,373) 74,877
NET CHANGE IN FUND BALANCES 77,000 (334,250) (7,022) 327,228
FUND BALANCES - BEGINNING 150,316 379,212 443,662 64,450
FUND BALANCES - ENDING 227,316$ 44,962$ 436,640$ 391,678$
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
125 REET 2 SPECIAL REVENUE FUND
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
33
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
TAXES:
EXCISE 700,000$ 580,000$ 543,999$ (36,001)$
INVESTMENT EARNINGS - - 870 870
TOTAL REVENUES 700,000 580,000 544,869 (35,131)
EXPENDITURES:
CURRENT:
GENERAL GOVERNMENT SERVICES - - 605 (605)
DEBT SERVICE:
PRINCIPAL 481,677 481,677 481,677 -
INTEREST AND OTHER COSTS 148,425 148,425 149,471 (1,046)
TOTAL EXPENDITURES 630,102 630,102 631,753 (1,651)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 69,898 (50,102) (86,884) (36,782)
OTHER FINANCING SOURCES (USES):
TRANSFERS OUT (Note 5) (69,480) (110,230) (110,230) -
TOTAL OTHER FINANCING SOURCES (USES) (69,480) (110,230) (110,230) -
NET CHANGE IN FUND BALANCES 418 (160,332) (197,114) (36,782)
FUND BALANCES - BEGINNING 342,159 358,601 423,051 64,450
FUND BALANCES - ENDING 342,577$ 198,269$ 225,937$ 27,668$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
126 REET 1 PARKS ACQUISITION SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
34
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INVESTMENT EARNINGS -$ -$ 331$ 331$
MISCELLANEOUS 4,640 4,640 10,340 5,700
TOTAL REVENUES 4,640 4,640 10,671 6,031
EXPENDITURES:
CURRENT:
CULTURE AND RECREATION 6,300 11,300 14,745 (3,445)
TOTAL EXPENDITURES 6,300 11,300 14,745 (3,445)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (1,660) (6,660) (4,074) 2,586
NET CHANGE IN FUND BALANCES (1,660) (6,660) (4,074) 2,586
FUND BALANCES - BEGINNING 187,398 198,059 198,059 -
FUND BALANCES - ENDING 185,738$ 191,399$ 193,985$ 2,586$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
127 GIFTS CATALOG SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
35
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INTERGOVERNMENTAL 224,260$ 224,260$ 25,204$ (199,056)$
INVESTMENT EARNINGS - - 3 3
TOTAL REVENUES 224,260 224,260 25,207 (199,053)
EXPENDITURES:
CAPITAL OUTLAY 224,962 224,962 21,464 203,498
TOTAL EXPENDITURES 224,962 224,962 21,464 203,498
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (702) (702) 3,743 4,445
NET CHANGE IN FUND BALANCES (702) (702) 3,743 4,445
FUND BALANCES - BEGINNING 702 1,539 2,098 559
FUND BALANCES - ENDING -$ 837$ 5,841$ 5,004$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
129 SPECIAL PROJECTS SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
36
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
CHARGES FOR SERVICES 119,700$ 119,700$ 139,980$ 20,280$
INVESTMENT EARNINGS - - 163 163
TOTAL REVENUES 119,700 119,700 140,143 20,443
EXPENDITURES:
CURRENT:
UTILITIES AND ENVIRONMENT 148,179 152,279 143,255 9,024
TOTAL EXPENDITURES 148,179 152,279 143,255 9,024
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (28,479) (32,579) (3,112) 29,467
NET CHANGE IN FUND BALANCES (28,479) (32,579) (3,112) 29,467
FUND BALANCES - BEGINNING 92,319 86,257 88,826 2,569
FUND BALANCES - ENDING 63,840$ 53,678$ 85,714$ 32,036$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
130 CEMETERY MAINTENANCE/IMPROVEMENT SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
37
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INTERGOVERNMENTAL 1,534,500$ 1,534,500$ 948,320$ (586,180)$
MISCELLANEOUS - 3,000 26,800 23,800
TOTAL REVENUES 1,534,500 1,537,500 975,120 (562,380)
EXPENDITURES:
CAPITAL OUTLAY 1,735,500 2,074,500 1,567,435 507,065
TOTAL EXPENDITURES 1,735,500 2,074,500 1,567,435 507,065
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES (201,000) (537,000) (592,315) (55,315)
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5) 153,000 688,000 589,092 (98,908)
TOTAL OTHER FINANCING SOURCES (USES) 153,000 688,000 589,092 (98,908)
NET CHANGE IN FUND BALANCES (48,000) 151,000 (3,223) (154,223)
FUND BALANCES - BEGINNING 255,694 20,314 90,017 69,703
FUND BALANCES - ENDING 207,694$ 171,314$ 86,794$ (84,520)$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
132 PARKS CONSTRUCTION SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
38
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INVESTMENT EARNINGS -$ -$ 216$ 216$
MISCELLANEOUS 500 500 - (500)
TOTAL REVENUES 500 500 216 (284)
EXPENDITURES:
TOTAL EXPENDITURES - - - -
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 500 500 216 (284)
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5) 36,500 36,500 36,500 -
TOTAL OTHER FINANCING SOURCES (USES) 36,500 36,500 36,500 -
NET CHANGE IN FUND BALANCES 37,000 37,000 36,716 (284)
FUND BALANCES - BEGINNING 111,422 119,894 119,895 1
FUND BALANCES - ENDING 148,422$ 156,894$ 156,611$ (283)$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
136 PARKS TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
39
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
CHARGES FOR SERVICES 13,300$ 13,300$ 15,554$ 2,254$
INVESTMENT EARNINGS - - 1,314 1,314
TOTAL REVENUES 13,300 13,300 16,868 3,568
EXPENDITURES:
TOTAL EXPENDITURES - - - -
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 13,300 13,300 16,868 3,568
NET CHANGE IN FUND BALANCES 13,300 13,300 16,868 3,568
FUND BALANCES - BEGINNING 782,566 784,211 784,211 -
FUND BALANCES - ENDING 795,866$ 797,511$ 801,079$ 3,568$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
137 CEMETERY MAINTENANCE TRUST SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
40
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
INVESTMENT EARNINGS 200$ 200$ 20$ (180)$
MISCELLANEOUS 5,200 - 1,412 1,412
TOTAL REVENUES 5,400 200 1,432 1,232
EXPENDITURES:
CURRENT:
ECONOMIC ENVIRONMENT 4,900 - 4,580 (4,580)
TOTAL EXPENDITURES 4,900 - 4,580 (4,580)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 500 200 (3,148) (3,348)
NET CHANGE IN FUND BALANCES 500 200 (3,148) (3,348)
FUND BALANCES - BEGINNING 11,057 13,409 13,409 -
FUND BALANCES - ENDING 11,557$ 13,609$ 10,261$ (3,348)$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
138 SISTER CITY COMMISSION SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
41
VARIANCE WITH
ORIGINAL FINAL FINAL BUDGET
BUDGET BUDGET ACTUAL POSITIVE
(GAAP BASIS) (GAAP BASIS) RESULTS (NEGATIVE)
REVENUES:
CHARGES FOR SERVICES 600,000$ 600,000$ 639,180$ 39,180$
TOTAL REVENUES 600,000 600,000 639,180 39,180
EXPENDITURES:
CURRENT:
TRANSPORTATION 5,000 5,000 5,120 (120)
TOTAL EXPENDITURES 5,000 5,000 5,120 (120)
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 595,000 595,000 634,060 39,060
OTHER FINANCING SOURCES (USES):
TRANSFERS OUT (Note 5) (595,000) (595,000) (634,060) (39,060)
TOTAL OTHER FINANCING SOURCES (USES) (595,000) (595,000) (634,060) (39,060)
NET CHANGE IN FUND BALANCES - - - -
FUND BALANCES - BEGINNING - - - -
FUND BALANCES - ENDING -$ -$ -$ -$
CITY OF EDMONDS, WASHINGTON
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE
BUDGET AND ACTUAL
631 TRANSPORTATION BENEFIT DISTRICT SPECIAL REVENUE FUND
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
42
NON-MAJOR GOVERNMENTAL FUNDS
Debt Service Funds
Debt service funds account for payments of principal and interest on general obligation
and special assessment long-term debt. The City of Edmonds has one outstanding
general obligation issue accounted for through a debt service fund, and two special
assessment related funds.
The LID Control Fund (211) – This fund collects special assessments levied against
benefitted properties for payment of principal and interest for special assessment bond
issues.
The LID Guaranty Fund (213) - This fund was established for the protection of LID
bondholders. If the City is unable to pay debt service on LID bonds because of
insufficient special assessment collections, the bond payments would be made from this
fund.
LTGO Bond Fund (234) – This fund was established to collect funds for the payment of
principal and interest on the 2002 LTGO bond issue. Transfers to pay the principal and
interest are from the REET 1 Fund (126) and from the Edmonds Public Facilities
District. DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
43
211 213 234 TOTAL
LID LID LIMITED TAX NONMAJOR
CONTROL GUARANTEE G.O. BOND DEBT SERVICE
FUND FUND FUND FUNDS
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 106,818$ 137,896$ (310,177)$ (65,463)$
RECEIVABLES:
SPECIAL ASSESSMENTS 31,440 - - 31,440
DUE FROM OTHER GOVERNMENTAL UNITS - - 310,177 310,177
NONCURRENT ASSETS:
DEFERRED SPECIAL ASSESSMENTS 113,930 - - 113,930
TOTAL ASSETS 252,188$ 137,896$ -$ 390,084$
LIABILITIES AND FUND BALANCES:
NONCURRENT LIABILITIES:
DEFERRED REVENUE 147,319$ -$ -$ 147,319$
TOTAL LIABILITIES 147,319 - - 147,319
FUND BALANCES:
RESTRICTED FOR:
DEBT SERVICE 104,869 137,896 - 242,765
TOTAL FUND BALANCES 104,869 137,896 - 242,765
TOTAL LIABILITIES AND FUND BALANCES 252,188$ 137,896$ -$ 390,084$
CITY OF EDMONDS, WASHINGTON
COMBINING BALANCE SHEET
DEBT SERVICE FUNDS
DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
44
211 213 234 TOTAL
LID LID LIMITED TAX NONMAJOR
CONTROL GUARANTEE G.O. BOND DEBT SERVICE
FUND FUND FUND FUNDS
REVENUES:
SPECIAL ASSESSMENTS 104,409$ -$ -$ 104,409$
INTERGOVERNMENTAL - - 396,493 396,493
INVESTMENT EARNINGS - 228 - 228
TOTAL REVENUES 104,409 228 396,493 501,130
EXPENDITURES:
DEBT SERVICE
PRINCIPAL - - 185,000 185,000
INTEREST AND OTHER COSTS - - 280,973 280,973
TOTAL EXPENDITURES - - 465,973 465,973
EXCESS (DEFICIENCY) OF REVENUES
OVER (UNDER) EXPENDITURES 104,409 228 (69,480) 35,157
OTHER FINANCING SOURCES (USES):
TRANSFERS IN (Note 5)- - 69,480 69,480
TOTAL OTHER FINANCING SOURCES AND USES - - 69,480 69,480
NET CHANGE IN FUND BALANCES 104,409 228 - 104,637
FUND BALANCES - BEGINNING 460 137,668 - 138,128
FUND BALANCES - ENDING 104,869$ 137,896$ -$ 242,765$
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE
NONMAJOR DEBT SERVICE FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
45
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DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
46
NON-MAJOR PROPRIETARY FUNDS
Internal Service Funds
The City of Edmonds's internal service fund is used to account for the financing of
goods and services provided by one department of operation to other departments on a
cost reimbursement basis. Internal service funds are self-supporting and use the
accrual method of accounting. Edmonds has one internal service funds.
Equipment Rental Fund (511) – This fund was created to be used as a revolving fund
for expenditures of salaries, benefits, and expenses created by the repair, replacement,
purchase and operation of the City’s vehicle fleet.
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
47
511
EQUIPMENT
RENTAL
FUND
ASSETS:
CURRENT ASSETS:
CASH AND CASH EQUIVALENTS 4,696,305$
CUSTOMER ACCOUNTS 1,192
DUE FROM OTHER GOVERNMENTAL UNITS 854
INVENTORY 32,388
TOTAL CURRENT ASSETS 4,730,739
NONCURRENT ASSETS:
CAPITAL ASSETS:
OTHER IMPROVEMENTS 2,040,916
TOTAL CAPITAL ASSETS (NET OF A/D)2,040,916
TOTAL NONCURRENT ASSETS 2,040,916
TOTAL ASSETS 6,771,655
LIABILITIES:
CURRENT LIABILITIES:
ACCOUNTS PAYABLES 40,933
WAGES AND BENEFITS PAYABLE 67,829
TOTAL CURRENT LIABILITIES 108,762
NET ASSETS:
INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 2,040,916
UNRESTRICTED 4,621,977
TOTAL NET ASSETS 6,662,893$
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENTS OF NET ASSETS
INTERNAL SERVICE FUNDS
DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
48
511
EQUIPMENT
RENTAL
FUND
OPERATING REVENUES:
CHARGES FOR SERVICES 1,232,876$
TOTAL OPERATING REVENUES 1,232,876
OPERATING EXPENSES:
PERSONNEL SERVICES 316,789
OPERATIONS & MAINTENANCE 532,377
PROFESSIONAL SERVICES 983
INSURANCE 25,259
DEPRECIATION/AMORTIZATION 334,518
TOTAL OPERATING EXPENSES 1,209,926
OPERATING INCOME (LOSS)22,950
NON-OPERATING REVENUE (EXPENSE):
INVESTMENT EARNINGS 7,530
OTHER NON-OPERATING REVENUES 9,424
GAIN (LOSS) ON SALE OF CAPITAL ASSETS 11,234
TOTAL NON-OPERATING REVENUE (EXPENSE) 28,188
INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS 51,138
TRANSFERS IN (Note 5)50,942
CHANGE IN NET ASSETS 102,080
TOTAL NET ASSETS BEGINNING OF YEAR 6,560,813
TOTAL NET ASSETS END OF YEAR 6,662,893$
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS
INTERNAL SERVICE FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
49
Page 1 of 2
511
EQUIPMENT
RENTAL
FUND
CASH FLOWS FROM OPERATING ACTIVITIES:
CASH RECEIVED FROM USERS 1,232,876$
CASH PAID TO SUPPLIERS (528,651)
CASH PAID FOR INVENTORY 17,505
CASH PAID TO EMPLOYEES (313,602)
NET CASH PROVIDED (USED)
BY OPERATING ACTIVITIES 408,127
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES:
TRANSFERS IN 50,942
NET CASH PROVIDED (USED) BY NON-
CAPITAL FINANCING ACTIVITIES 50,942
CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES:
PROCEEDS FROM SALE OF EQUIPMENT 11,234
PURCHASE OF CAPITAL ASSETS (400,778)
PROCEEDS FROM INSURANCE SETTLEMENT 9,424
NET CASH PROVIDED (USED) FOR CAPITAL
AND RELATED FINANCING ACTIVITIES (380,120)
CASH FLOW FROM INVESTING ACTIVITIES:
INTEREST RECEIVED 7,530
NET CASH PROVIDED (USED) IN INVESTING ACTIVITIES 7,530
NET INCREASE (DECREASE) IN CASH AND
CASH EQUIVALENTS 86,480
CASH AND CASH EQUIVALENTS-BEGINNING OF YEAR 4,609,825
CASH AND CASH EQUIVALENTS-END OF YEAR 4,696,305$
CASH AT END OF YEAR CONSISTS OF:
CASH AND CASH EQUIVALENTS 4,696,305$
TOTAL CASH 4,696,305$
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF CASH FLOWS
INTERNAL SERVICE FUNDS
FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
50
Page 2 of 2
511
EQUIPMENT
RENTAL
FUND
RECONCILIATION OF NET OPERATING INCOME TO NEW CASH
PROVIDED BY OPERATING ACTIVITIES
OPERATING INCOME (LOSS) 22,950$
ADJUSTMENTS TO RECONCILE OPERATING INCOME TO NET CASH
PROVIDED (USED) BY OPERATING ACTIVITIES:
DEPRECIATION 334,519
ASSET (INCREASES) DECREASES :
DUE FROM OTHER GOVERNMENTAL UNITS (854)
INVENTORY 17,505
LIABILITY (INCREASES) DECREASES :
ACCOUNTS & VOUCHERS PAYABLE 30,819
WAGES & BENEFITS PAYABLE 3,188
TOTAL ADJUSTMENTS 385,177
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 408,127$
INTERNAL SERVICE FUNDS
FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
COMBINING STATEMENT OF CASH FLOWS
DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
51
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DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
52
FIDUCIARY FUNDS
Fiduciary Funds are used to account for assets held by the City in a trustee capacity or
as an agent for individuals, private organizations, other governmental units and/or
funds.
Payroll Clearing Fund (811) - accounts for receipt and disbursement of monies to a
variety of other funds, governmental units, or private parties.
Claims Clearing Fund (812) - accounts for receipt and disbursement of monies to a
variety of other funds, governmental units, or private parties.
All Funds Investment Fund (825) – accounts for investments of monies to a variety of
other funds, governmental units, or private parties. The agency fund accounts for
monies over which the City is strictly a short-term custodian. DRAFT
CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES
53
BALANCE
JANUARY 1, 2011 ADDITIONS DEDUCTIONS
BALANCE
DECEMBER 31, 2011
FUND 811 - PAYROLL CLEARING
ASSETS:
CASH AND CASH EQUIVALENTS -$ 22,584,420$ 22,584,420$ -$
CUSTOMER ACCOUNTS - 9,580 9,580 -
TOTAL ASSETS -$ 22,594,000$ 22,594,000$ -$
LIABILITIES:
WAGES AND BENEFITS PAYABLE -$ 10,251,473$ 10,251,473$ -$
ACCOUNTS PAYABLE - 17,665,968 17,665,968 -
TOTAL LIABILITIES -$ 27,917,441$ 27,917,441$ -$
FUND 812 - CLAIMS CLEARING
ASSETS:
CASH AND CASH EQUIVALENTS -$ 33,319,954$ 33,319,954$ -$
TOTAL ASSETS -$ 33,319,954$ 33,319,954$ -$
LIABILITIES:
ACCOUNTS PAYABLE -$ 33,319,954$ 33,319,954$ -$
TOTAL LIABILITIES -$ 33,319,954$ 33,319,954$ -$
FUND 825 - INVESTMENT CLEARING
ASSETS:
CASH AND CASH EQUIVALENTS -$ 65,661,589$ 65,661,589$ -$
TOTAL ASSETS -$ 65,661,589$ 65,661,589$ -$
LIABILITIES:
ACCOUNTS PAYABLE -$ -$ -$ -$
TOTAL LIABILITIES -$ -$ -$ -$
TOTAL AGENCY FUNDS
ASSETS:
CASH AND CASH EQUIVALENTS -$ 121,565,963$ 121,565,963$ -$
CUSTOMER ACCOUNTS - 9,580 9,580 -
TOTAL ASSETS -$ 121,575,543$ 121,575,543$ -$
LIABILITIES:
WAGES AND BENEFITS PAYABLE -$ 10,251,473$ 10,251,473$ -$
ACCOUNTS PAYABLE - 50,985,922 50,985,922 -
TOTAL LIABILITIES -$ 61,237,395$ 61,237,395$ -$
COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES
AGENCY FUNDS
FOR THE YEAR ENDED DECEMBER 31, 2011
CITY OF EDMONDS, WASHINGTON
DRAFT
AM-4802 8. E.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:15 Minutes
Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2012 First Quarter Financials
Recommendation from Mayor and Staff
N.A. For information only.
Previous Council Action
N.A.
Narrative
Staff will review the results of operations for the first quarter of 2012. The General Fund will be reviewed in some detail and
significant items in other funds will be addressed.
Attachments
2012 First Quarter Financials
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/02/2012 01:35 PM
Mayor Dave Earling 05/02/2012 03:57 PM
Final Approval Sandy Chase 05/02/2012 06:17 PM
Form Started By: Shawn Hunstock Started On: 05/02/2012 11:19 AM
Final Approval Date: 05/02/2012
Fund
No.Title
2012 Adopted
Budget
3/31/2012
Revenues Variance % Received
001 GENERAL FUND 33,006,588$ 5,372,339$ (27,634,249)$ 16%
009 LEOFF-MEDICAL INS. RESERVE 600,550 79 (600,471) 0%
010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 398 (1,802) 18%
104 DRUG ENFORCEMENT FUND 28,200 42,002 13,802 149%
111 STREET FUND 1,313,650 314,715 (998,935) 24%
112 COMBINED STREET CONST/IMPROVE 2,006,864 356,842 (1,650,022) 18%
113 MULTIMODAL TRANSPORTATION FD. - - - 0%
116 BUILDING MAINTENANCE 56,860 63 (56,797) 0%
117 MUNICIPAL ARTS ACQUIS. FUND 58,325 3,977 (54,348) 7%
118 MEMORIAL STREET TREE 28 5 (23) 19%
120 HOTEL/MOTEL TAX REVENUE FUND 69,200 14,827 (54,373) 21%
121 EMPLOYEE PARKING PERMIT FUND 20,140 5,387 (14,753) 27%
122 YOUTH SCHOLARSHIP FUND 2,525 50 (2,475) 2%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 18 (18,982) 0%
125 REAL ESTATE EXCISE TAX 2 590,850 145,963 (444,887) 25%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 590,800 145,902 (444,898) 25%
127 GIFTS CATALOG FUND 10,759 5,058 (5,701) 47%
129 SPECIAL PROJECTS FUND 313,004 - (313,004) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 119,850 32,462 (87,388) 27%
131 FIRE DONATIONS - - - 0%
132 PARKS CONSTRUCTION FUND 1,185,000 416,651 (768,349) 35%
136 PARKS TRUST FUND 177 44 (133) 25%
137 CEMETERY MAINTENANCE TRUST FD 14,600 3,843 (10,757) 26%
138 SISTER CITY COMMISSION 5,230 1,703 (3,527) 33%
211 L.I.D. FUND CONTROL 46,700 - (46,700) 0%
213 L.I.D. GUARANTY FUND 46,725 41 (46,684) 0%
234 LIMITED TAX G.O. BOND FUND, 478,573 - (478,573) 0%
411 COMBINED UTILITY OPERATION 15,306,920 4,120,621 (11,186,299) 27%
412 COMBINED UTILITY CONST/IMPROVE 7,888,400 4,683 (7,883,717) 0%
414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 70,868 (1,055,509) 6%
511 EQUIPMENT RENTAL FUND 1,076,456 266,677 (809,779) 25%
617 FIREMEN'S PENSION FUND 94,423 60 (94,363) 0%
631 TRANSPORTATION BENEFIT DISTRICT 600,000 146,540 (453,460) 24%
66,678,974$ 11,471,818$ (55,207,156)$ 17%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
Fund
No.Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Spent
001 GENERAL FUND 32,949,288$ 7,666,998$ (25,282,290)$ 23%
009 LEOFF-MEDICAL INS. RESERVE 619,811 155,491 (464,320) 25%
010 PUBLIC SAFETY EMERGENCY RESERVE - - - 0%
104 DRUG ENFORCEMENT FUND 80,233 1,039 (79,194) 1%
111 STREET FUND 1,604,948 422,258 (1,182,690) 26%
112 COMBINED STREET CONST/IMPROVE 2,075,625 161,059 (1,914,566) 8%
113 MULTIMODAL TRANSPORTATION FD. - - - 0%
116 BUILDING MAINTENANCE 245,000 - (245,000) 0%
117 MUNICIPAL ARTS ACQUIS. FUND 134,550 3,632 (130,918) 3%
118 MEMORIAL STREET TREE - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 73,750 199 (73,551) 0%
121 EMPLOYEE PARKING PERMIT FUND 26,086 - (26,086) 0%
122 YOUTH SCHOLARSHIP FUND 4,000 725 (3,275) 18%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,013 (16,987) 11%
125 REAL ESTATE EXCISE TAX 2 875,000 16,908 (858,092) 2%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 697,717 - (697,717) 0%
127 GIFTS CATALOG FUND 12,275 250 (12,025) 2%
129 SPECIAL PROJECTS FUND 313,000 - (313,000) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 172,005 38,425 (133,580) 22%
131 FIRE DONATIONS - - - 0%
132 PARKS CONSTRUCTION FUND 1,187,000 112,067 (1,074,933) 9%
136 PARKS TRUST FUND - - - 0%
137 CEMETERY MAINTENANCE TRUST FD - - - 0%
138 SISTER CITY COMMISSION 4,600 - (4,600) 0%
211 L.I.D. FUND CONTROL 46,500 - (46,500) 0%
213 L.I.D. GUARANTY FUND - - - 0%
234 LIMITED TAX G.O. BOND FUND, 478,573 - (478,573) 0%
411 COMBINED UTILITY OPERATION 15,598,246 2,750,453 (12,847,793) 18%
412 COMBINED UTILITY CONST/IMPROVE 10,465,068 909,398 (9,555,670) 9%
414 CAPITAL IMPROVEMENTS RESERVE 1,126,376 81,908 (1,044,468) 7%
511 EQUIPMENT RENTAL FUND 1,321,334 210,788 (1,110,546) 16%
617 FIREMEN'S PENSION FUND 123,515 28,983 (94,532) 23%
631 TRANSPORTATION BENEFIT DISTRICT 600,000 151,540 (448,460) 25%
70,853,500$ 12,714,134$ (58,139,366)$ 18%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Fund
No.Title
1/1/2012
Beg. Balance
2012
Revenues
2012
Expenditures Difference
3/31/2012
End. Balance
001 GENERAL FUND 5,705,633$ 5,372,339$ 7,666,998$ (2,294,659)$ 3,410,974$
004 CRIMINAL INVESTIGATIONS FUND 2,500 - - - 2,500
006 EMERGENCY FINANCIAL RESERVE FUND 1,927,600 - - - 1,927,600
009 LEOFF-MEDICAL INS. RESERVE 320,656 79 155,491 (155,412) 165,244
010 PUBLIC SAFETY EMERGENCY RESERVE 1,338,178 398 - 398 1,338,576
113 MULTIMODAL TRANSPORTATION FD. 55,859 - - - 55,859
116 BUILDING MAINTENANCE 212,212 63 - 63 212,275
TOTAL GENERAL FUND PER CAFR 9,562,638 5,372,880 7,822,490 (2,449,610) 7,113,028
104 DRUG ENFORCEMENT FUND 124,661 42,002 1,039 40,962 165,623
111 STREET FUND 392,049 314,715 422,258 (107,543) 284,506
112 COMBINED STREET CONST/IMPROVE 423,449 356,842 161,059 195,783 619,232
117 MUNICIPAL ARTS ACQUIS. FUND 401,698 3,977 3,632 345 402,043
118 MEMORIAL STREET TREE 17,646 5 - 5 17,651
120 HOTEL/MOTEL TAX REVENUE FUND 93,895 14,827 199 14,628 108,523
121 EMPLOYEE PARKING PERMIT FUND 77,577 5,387 - 5,387 82,964
122 YOUTH SCHOLARSHIP FUND 16,534 50 725 (675) 15,858
123 TOURISM PROMOTIONAL FUND/ARTS 60,250 18 2,013 (1,995) 58,255
125 REAL ESTATE EXCISE TAX 2 436,640 145,963 16,908 129,055 565,696
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 225,937 145,902 - 145,902 371,840
127 GIFTS CATALOG FUND 193,985 5,058 250 4,808 198,794
129 SPECIAL PROJECTS FUND 5,841 - - - 5,841
130 CEMETERY MAINTENANCE/IMPROVEMT 85,714 32,462 38,425 (5,963) 79,750
131 FIRE DONATIONS - - - - -
132 PARKS CONSTRUCTION FUND 86,794 416,651 112,067 304,584 391,378
136 PARKS TRUST FUND 156,611 44 - 44 156,655
137 CEMETERY MAINTENANCE TRUST FD 801,079 3,843 - 3,843 804,922
138 SISTER CITY COMMISSION 10,261 1,703 - 1,703 11,964
211 L.I.D. FUND CONTROL 104,869 - - - 104,869
213 L.I.D. GUARANTY FUND 137,896 41 - 41 137,937
234 LIMITED TAX G.O. BOND FUND, 1 - - - 1
411 COMBINED UTILITY OPERATION 48,998,030 4,120,621 2,750,453 1,370,168 50,368,197
412 COMBINED UTILITY CONST/IMPROVE 18,605,638 4,683 909,398 (904,715) 17,700,923
414 CAPITAL IMPROVEMENTS RESERVE (2,044,841) 70,868 81,908 (11,040) (2,055,881)
511 EQUIPMENT RENTAL FUND 6,662,893 266,677 210,788 55,889 6,718,782
617 FIREMEN'S PENSION FUND 213,210 60 28,983 (28,923) 184,287
631 TRANSPORTATION BENEFIT DISTRICT - 146,540 151,540 (5,000) (5,000)
TOTAL ALL FUNDS 85,850,951$ 11,471,818$ 12,714,134$ (1,242,315)$ 84,608,636$
CITY OF EDMONDS
CHANGE IN FUND BALANCE - SUMMARY
Title
2012 Adopted
Budget
3/31/2012
Revenues Variance % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,629,986$ 383,914$ (9,246,072)$ 4%
EMS PROPERTY TAX 2,908,944 121,922 (2,787,022) 4%
VOTED PROPERTY TAX 895,640 36,464 (859,176) 4%
LOCAL RETAIL SALES/USE TAX 4,724,183 1,236,580 (3,487,603) 26%
NATURAL GAS USE TAX 13,244 3,024 (10,220) 23%
1/10 SALES TAX LOCAL CRIM JUST 514,898 133,152 (381,746) 26%
GAS UTILITY TAX 892,381 329,885 (562,496) 37%
T.V. CABLE UTILITY TAX 750,682 185,269 (565,413) 25%
TELEPHONE UTILITY TAX 1,390,242 353,214 (1,037,028) 25%
ELECTRIC UTILITY TAX 1,473,880 489,585 (984,295) 33%
SOLID WASTE UTILITY TAX 294,601 53,225 (241,376) 18%
WATER UTILITY TAX 824,935 201,735 (623,200) 24%
SEWER UTILITY TAX 470,000 120,041 (349,959) 26%
STORMWATER UTILITY TAX 254,061 79,490 (174,571) 31%
LEASEHOLD EXCISE TAX 221,162 50,860 (170,302) 23%
PULLTABS TAX 60,257 13,614 (46,643) 23%
25,319,096 3,791,974 (21,527,122) 15%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,000 4,643 (357) 93%
PROF AND OCC LICENSE-TAXI 1,000 510 (490) 51%
AMUSEMENTS 6,000 4,675 (1,325) 78%
BUS. LICENCE PERMIT PENALTY 5,000 1,380 (3,620) 28%
GENERAL BUSINESS LICENSE 105,245 79,799 (25,446) 76%
FRANCHISE AGREEMENT-COMCAST 588,008 155,865 (432,143) 27%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 106,930 21,993 (84,937)
FRANCHISE AGREEMENT-BLACKROCK 6,901 2,042 (4,859) 30%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 212,292 49,443 (162,849) 23%
DEV SERV PERMIT SURCHARGE 21,000 4,110 (16,890) 20%
NON-RESIDENT BUS LICENSE 38,885 14,300 (24,585) 37%
RIGHT OF WAY FRANCHISE FEE 10,000 9,308 (692) 93%
BUILDING STRUCTURE PERMITS 420,000 53,157 (366,844) 13%
ANIMAL LICENSES 11,000 5,300 (5,700) 48%
STREET AND CURB PERMIT 42,000 7,015 (34,985) 17%
OTR NON-BUS LIC/PERMITS 7,000 2,467 (4,534) 35%
DIVE PARK PERMIT FEE - - - 0%
1,586,261 416,007 (1,170,254) 26%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - Bullet Proof Vest 3,969 - (3,969) 0%
EECBG Grant - - - 0%
WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - 0%
TARGET ZERO TEAMS GRANT 10,000 1,055 (8,945) 11%
HIGH VISIBILITY ENFORCEMENT 6,000 406 (5,594) 7%
Puget Drive Walkway HLP-PB07(009) - - - 0%
SMART COMMUTER PROJECT GRANT - - - 0%
PUD PRIVILEDGE TAX 183,348 - (183,348) 0%
JUDICIAL SALARY CONTRIBUTION-STATE 13,000 3,112 (9,888) 24%
MVET/SPECIAL DISTRIBUTION 9,100 2,186 (6,914) 24%
CRIMINAL JUSTICE - SPECIAL PROGRAMS 33,827 8,251 (25,576) 24%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Title
2012 Adopted
Budget
3/31/2012
Revenues Variance % Received
REVENUES - GENERAL FUND
CITY OF EDMONDS
DUI - CITIES 9,500 1,908 (7,593) 20%
LIQUOR EXCISE TAX 200,666 46,863 (153,803) 23%
LIQUOR BOARD PROFITS 310,835 52,904 (257,931) 17%
SHARED COURT COSTS 6,300 2,500 (3,800) 40%
MUNICIPAL COURT AGREEMENT W/LYNNWOO 1,050 750 (300) 71%
FIRE DISTRICT #1 STATION BILLINGS 55,080 15,813 (39,267) 29%
POLICE FBI CONTRACTS - - - 0%
DV COORDINATOR SERVICES 10,760 2,690 (8,070) 25%
OCDETF OVERTIME - - - 0%
CAMPUS SAFETY-EDM. SCH. DIST. 11,500 - (11,500) 0%
WOODWAY - LAW PROTECTION 10,000 3,526 (6,474) 35%
INTERGOVERNMENTAL REVENUE-SSCCFH 69,300 - (69,300) 0%
SNOCOM FIBER OPTIC SERVICE INTERLOCAL - 1,800 1,800 0%
SNO-ISLE 69,418 13,384 (56,034) 19%
1,013,653 157,148 (856,505) 16%
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,050 129 (921) 12%
COURT RECORD SERVICES 100 - (100) 0%
D/M COURT REC SER 950 54 (896) 6%
SALE MAPS & BOOKS - 9 9 0%
MUNIC.-DIST. COURT CURR EXPEN 150 32 (118) 21%
PHOTOCOPIES 4,000 1,434 (2,566) 36%
POLICE DISCLOSURE REQUESTS 5,000 1,326 (3,674) 27%
ASSESSMENT SEARCH - 5 5 0%
PASSPORTS AND NATURALIZATION FEES 10,500 1,975 (8,525) 19%
POLICE SERVICES SPECIAL EVENTS 26,000 - (26,000) 0%
DUI EMERGENCY FIRE SERVICES - 93 93 0%
ADULT PROBATION SERVICE CHARGE 68,300 10,319 (57,981) 15%
ELECTRONIC MONITORING 150 - (150) 0%
ELECTRONIC MONITOR DUI 700 56 (644) 8%
BOOKING FEES 6,300 870 (5,430) 14%
FIRE CONSTRUCTION INSPECTION FEES 6,060 1,390 (4,670) 23%
EMERGENCY SERVICE FEES 21,210 3,435 (17,775) 16%
DUI EMERGENCY AID 200 33 (167) 17%
EMS TRANSPORT USER FEE 848,500 172,405 (676,095) 20%
POLICE - FINGERPRINTING 300 110 (190) 37%
CRIM CNV FEE DUI 700 146 (554) 21%
CRIM CONV FEE CT 5,900 839 (5,061) 14%
CRIM CONV FEE CN 2,100 299 (1,801) 14%
POLICE TRAINING CLASSES - - - 0%
ENGINEERING FEES AND CHARGES 102,010 12,936 (89,074) 13%
FIBER SERVICES - 2,189 2,189 0%
ANIMAL CONTROL SHELTER 4,000 1,495 (2,505) 37%
FLEX FUEL PAYMENTS FROM STATIONS - 88 88 0%
ANNUAL VEHICLE FEE (TBD) - (40) (40) 0%
ZONING/SUBDIVISION FEE 55,000 4,595 (50,405) 8%
FIRE PLAN CHECK FEES 3,300 313 (2,988) 9%
PLAN CHECKING FEES 235,000 45,585 (189,415) 19%
PLANNING 1% INSPECTION FEE 4,500 - (4,500) 0%
S.E.P.A. REVIEW 6,000 - (6,000) 0%
CRITICAL AREA STUDY 15,000 2,635 (12,365) 18%
SWIM POOL ENTRANCE FEES 52,471 - (52,471) 0%
Title
2012 Adopted
Budget
3/31/2012
Revenues Variance % Received
REVENUES - GENERAL FUND
CITY OF EDMONDS
LOCKER FEES 300 - (300) 0%
SWIM CLASS FEES 45,520 88 (45,432) 0%
PROGRAM FEES 800,000 171,751 (628,249) 21%
TAXABLE RECREATION ACTIVITIES 120,000 48,203 (71,797) 40%
SWIM TEAM / DIVE TEAM 31,150 - (31,150) 0%
BIRD FEST REGISTRATION FEES 620 - (620) 0%
INTERFUND REIMBURSEMENT-CONTRACT SVC 1,582,061 331,993 (1,250,068) 21%
MISCELLANEOUS POLICE SERVICES - - - 0%
4,065,102 816,789 (3,248,313) 20%
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 10,500 2,307 (8,193) 22%
TRAFFIC INFRACTION PENALTIES 51,472 6,706 (44,766) 13%
NC TRAFFIC INFRACTION 285,000 58,825 (226,175) 21%
CRT COST FEE CODE LEG ASSESSMENT (LGA) 15,000 4,332 (10,668) 29%
SPEEDING DOUBLE - 38 38 0%
NON-TRAFFIC INFRACTION PENALTIES - - - 0%
OTHER INFRACTIONS '04 1,250 129 (1,121) 10%
PARKING INFRACTION PENALTIES 33,000 5,497 (27,503) 17%
PR - HANDICAPPED 800 - (800) 0%
PARKING INFRACTION LOC 600 40 (560) 7%
PARK / INDDISZONE 600 397 (203) 66%
DWI PENALTIES 9,500 1,041 (8,459) 11%
DUI - DP ACCT - 232 232 0%
OTHER CRIMINAL TRAF MISDEM PEN 50 7 (43) 14%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 40,000 6,621 (33,379) 17%
OTHER NON-TRAF MISDEMEANOR PEN 600 138 (462) 23%
OTHER NON TRAFFIC MISD. 8/03 11,500 3,687 (7,813) 32%
COURT DV PENALTY ASSESSMENT 950 208 (742) 22%
CRIMINAL COSTS-RECOUPMENTS 120,000 22,363 (97,637) 19%
JURY DEMAND COST 100 - (100) 0%
PUBLIC DEFENSE RECOUPMENT 37,000 6,073 (30,927) 16%
COURT INTERPRETER COST 300 69 (231) 23%
MISC FINES AND PENALTIES 1,050 480 (570) 46%
619,272 119,187 (500,085) 19%
MISCELLANEOUS:
INVESTMENT INTEREST - 1,327 1,327 0%
INVESTMENT SERVICE FEES 9,800 - (9,800) 0%
INTEREST ON COUNTY TAXES 2,000 865 (1,135) 43%
INTEREST - COURT COLLECTIONS 3,150 1,079 (2,071) 34%
PARKING 10,000 1,805 (8,195) 18%
SPACE/FACILITIES RENTALS 140,000 14,521 (125,479) 10%
GYM AND WEIGHTROOM FEES 7,800 1,472 (6,328) 19%
BRACKET ROOM RENTAL 1,000 1,305 305 131%
LEASES LONG-TERM 173,465 38,868 (134,597) 22%
VENDING MACHINE CONCESSION 4,700 425 (4,275) 9%
OTHER RENTS & USE CHARGES 10,078 - (10,078) 0%
PARKS DONATIONS 4,800 4,843 43 101%
BIRD FEST CONTRIBUTIONS 1,500 400 (1,100) 27%
SALE OF JUNK/SALVAGE 200 (10) (210) -5%
SALES OF UNCLAIM PROPERTY 4,000 107 (3,893) 3%
OTHER JUDGEMENT/SETTLEMENT 200 - (200) 0%
POLICE JUDGMENTS/RESTITUTION 100 120 20 120%
Title
2012 Adopted
Budget
3/31/2012
Revenues Variance % Received
REVENUES - GENERAL FUND
CITY OF EDMONDS
CASHIER'S OVERAGES/SHORTAGES (200) 3 203 0%
OTHER MISC REVENUES 3,000 3,820 820 127%
SMALL OVERPAYMENT - 44 44 0%
NSF FEES - PARKS & REC - 30 30 0%
NSF FEES - MUNICIPAL COURT 525 211 (314) 40%
NSF FEES - DEVEL SERV DEPT - - - 0%
PLANNING SIGN REVENUE 2,000 - (2,000) 0%
378,118 71,235 (306,883) 19%
TRANSFERS-IN:
INSURANCE RECOVERIES - - - 0%
INTERFUND TRANSFER-IN - - - 0%
INTERFUND TRANSFER - In 25,086 - (25,086) 0%
INTERFUND TRANSFER - - - 0%
25,086 - (25,086) 0%
TOTAL GENERAL FUND REVENUE 33,006,588$ 5,372,339$ (27,634,249)$ 16%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
GENERAL FUND EXPENDITURES:
SALARIES AND WAGES 12,319,931$ 2,871,854$ (9,448,077)$ 23%
OVERTIME 458,540 108,342 (350,198) 24%
HOLIDAY BUY BACK 179,687 - (179,687) 0%
BENEFITS 4,241,300 1,017,542 (3,223,758) 24%
UNIFORMS 63,880 12,714 (51,166) 20%
SUPPLIES 434,011 74,136 (359,875) 17%
FUEL CONSUMED 700 - (700) 0%
SMALL EQUIPMENT 115,669 13,850 (101,819) 12%
PROFESSIONAL SERVICES 1,822,327 313,204 (1,509,123) 17%
COMMUNICATIONS 210,037 38,529 (171,508) 18%
TRAVEL 51,060 2,614 (48,446) 5%
ADVERTISING 71,667 3,864 (67,803) 5%
RENTAL/LEASE 139,281 28,353 (110,928) 20%
INSURANCE 444,962 420,109 (24,853) 94%
UTILITIES 454,500 116,291 (338,209) 26%
REPAIRS & MAINTENANCE 331,397 95,481 (235,916) 29%
MISCELLANEOUS 322,242 95,855 (226,387) 30%
INTERGOVERNMENTAL SERVICES 8,218,704 2,345,961 (5,872,743) 29%
ECA CONTINGENCY RESERVE 250,000 - (250,000) 0%
EXCISE TAXES 5,200 733 (4,467) 14%
INTERFUND TRANSFER 719,623 - (719,623) 0%
MACHINERY/EQUIPMENT 17,144 - (17,144) 0%
GENERAL OBLIGATION BOND PRINCIPAL 1,084,062 - (1,084,062) 0%
CAPITAL LEASES AND INSTALLMENT PURCHASE 63,380 - (63,380) 0%
OTHER DEBT - - - 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 296,838 - (296,838) 0%
DEBT ISSUE COSTS 5,000 - (5,000) 0%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICES 197,900 - (197,900) 0%
INTERFUND FUEL - - - 0%
INTERFUND SUPPLIES - - - 0%
INTERFUND RENTAL 430,246 107,565 (322,681) 25%
INTERFUND REPAIRS - - - 0%
32,949,288$ 7,666,998$ (25,282,290)$ 23%
LEOFF-MEDICAL INS. RESERVE:
BENEFITS 462,886$ 121,294$ (341,592)$ 26%
In-Home LTC Claims 140,425 34,198 (106,228) 24%
PROFESSIONAL SERVICES 16,500 - (16,500) 0%
619,811$ 155,491$ (464,320)$ 25%
DRUG ENFORCEMENT FUND:
SUPPLIES 200$ -$ (200)$ 0%
FUEL CONSUMED 2,000 632 (1,368) 32%
SMALL EQUIPMENT 5,000 - (5,000) 0%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
COMMUNICATIONS 2,233 408 (1,825) 18%
REPAIR/MAINT 800 - (800) 0%
MISCELLANEOUS 20,000 - (20,000) 0%
INTERGOVTL SVC 50,000 - (50,000) 0%
80,233$ 1,039$ (79,194)$ 1%
STREET FUND:
SALARIES AND WAGES 474,924$ 114,244$ (360,680)$ 24%
OVERTIME 18,400 14,901 (3,499) 81%
BENEFITS 191,707 51,892 (139,815) 27%
UNIFORMS 7,000 3,975 (3,025) 57%
SUPPLIES 242,500 23,402 (219,098) 10%
SMALL EQUIPMENT 24,000 5,895 (18,105) 25%
PROFESSIONAL SERVICES 12,500 16,354 3,854 131%
COMMUNICATIONS 3,000 743 (2,257) 25%
TRAVEL 1,000 - (1,000) 0%
RENTAL/LEASE 1,500 - (1,500) 0%
INSURANCE 93,719 93,305 (414) 100%
UTILITIES 261,100 43,474 (217,626) 17%
REPAIRS & MAINTENANCE 25,500 526 (24,974) 2%
MISCELLANEOUS 6,000 5,769 (232) 96%
INTERGOVERNMENTAL SERVICES 6,000 44 (5,956) 1%
GENERAL OBLIGATION BOND PRINCIPAL 38,954 - (38,954) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 6,200 - (6,200) 0%
FISCAL AGENT FEES - - - 0%
INTERFUND RENTAL 190,944 47,736 (143,208) 25%
1,604,948$ 422,258$ (1,182,690)$ 26%
COMBINED STREET CONST/IMPROVE:
PROFESSIONAL SERVICES 843,780$ 138,570$ (705,210)$ 16%
INTERFUND TRANSFER OUT 41,694 - (41,694) 0%
LAND 231,022 - (231,022) 0%
CONST SURFACE CONST PROJECTS 763,300 - (763,300) 0%
INTERGOVERNMENTAL LOANS 72,202 - (72,202) 0%
INTEREST ON INTERGOVERNMENTAL LOANS 4,841 - (4,841) 0%
INTERFUND SERVICES 118,786 22,489 (96,297) 19%
2,075,625$ 161,059$ (1,914,566)$ 8%
MULTIMODAL TRANSPORTATION FD:
PROFESSIONAL SVC -$ -$ -$ 0%
INTERFUND TRANSFER - - - 0%
-$ -$ -$ 0%
BUILDING MAINTENANCE:
SUPPLIES 10,000$ -$ (10,000)$ 0%
PROFESSIONAL SERVICES 40,000 - (40,000) 0%
REPAIRS & MAINTENANCE 195,000 - (195,000) 0%
MISCELLANEOUS - - - 0%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
INTERFUND TRANSFER - - - 0%
245,000$ -$ (245,000)$ 0%
MUNICIPAL ARTS ACQUIS. FUND:
SUPPLIES 4,200$ 10$ (4,190)$ 0%
SMALL EQUIPMENT 1,000 523 (477) 52%
PROFESSIONAL SERVICES 110,500 1,956 (108,544) 2%
TRAVEL 50 10 (40) 20%
ADVERTISING 4,000 - (4,000) 0%
RENTAL/LEASE 1,000 - (1,000) 0%
REPAIRS & MAINTENANCE 300 - (300) 0%
MISCELLANEOUS 10,500 1,133 (9,367) 11%
INTERFUND TRANSFER 3,000 - (3,000) 0%
134,550$ 3,632$ (130,918)$ 3%
HOTEL/MOTEL TAX REVENUE FUND:
PROFESSIONAL SERVICES 10,000$ -$ (10,000)$ 0%
ADVERTISING 35,000 199 (34,801) 1%
MISCELLANEOUS 2,500 - (2,500) 0%
TRANSFER TO FUND 623 26,250 - (26,250) 0%
73,750$ 199$ (73,551)$ 0%
EMPLOYEE PARKING PERMIT FUND:
SUPPLIES 1,000$ -$ (1,000)$ 0%
INTERFUND TRANSFER 25,086 - (25,086) 0%
26,086$ -$ (26,086)$ 0%
YOUTH SCHOLARSHIP FUND:
MISCELLANEOUS 4,000$ 725$ (3,275)$ 18%
4,000$ 725$ (3,275)$ 18%
TOURISM PROMOTIONAL FUND/ARTS:
PROFESSIONAL SVC 10,500$ 33$ (10,467)$ 0%
ADVERTISING 4,500 1,980 (2,520) 44%
MISCELLANEOUS 4,000 - (4,000) 0%
19,000$ 2,013$ (16,987)$ 11%
REAL ESTATE EXCISE TAX 2:
SUPPLIES 36,000$ 6,381$ (29,619)$ 18%
PROFESSIONAL SERVICES 540,000 10,527 (529,473) 2%
REPAIRS & MAINTENANCE 100,000 - (100,000) 0%
INTERFUND TRANSFER 199,000 - (199,000) 0%
CONSTRUCTION PROJECTS - - - 0%
INTERFUND SERVICES - - - 0%
875,000$ 16,908$ (858,092)$ 2%
REAL ESTATE EXCISE TAX 1, PARKS ACQ:
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
MISCELLANEOUS -$ -$ -$ 0%
TRANSFER TO FUND 234 68,080 - (68,080) 0%
1998 REF BOND PRINCIPAL 502,163 - (502,163) 0%
2001 BONDS, B - INTEREST 127,474 - (127,474) 0%
FISCAL AGENT FEES - - - 0%
697,717$ -$ (697,717)$ 0%
GIFTS CATALOG FUND:
SUPPLIES 6,275$ 250$ (6,025)$ 4%
PROFESSIONAL SERVICES 4,000 - (4,000) 0%
INTERFUND TRANSFER 2,000 - (2,000) 0%
12,275$ 250$ (12,025)$ 2%
SPECIAL PROJECTS FUND:
PROFESSIONAL SERVICES 33,000$ -$ (33,000)$ 0%
CONSTRUCTION 280,000 - (280,000) 0%
313,000$ -$ (313,000)$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT:
SALARIES AND WAGES 71,107$ 17,001$ (54,106)$ 24%
OVERTIME 3,500 509 (2,991) 15%
BENEFITS 32,926 8,019 (24,907) 24%
UNIFORMS 1,000 - (1,000) 0%
SUPPLIES 7,000 649 (6,351) 9%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 7,650 (12,350) 38%
PROFESSIONAL SERVICES 1,000 - (1,000) 0%
COMMUNICATIONS 1,412 232 (1,180) 16%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 3,000 637 (2,363) 21%
UTILITIES 3,800 627 (3,173) 17%
REPAIRS & MAINTENANCE 500 - (500) 0%
MISCELLANEOUS 1,000 1,285 285 129%
MACHINERY/EQUIPMENT 17,500 - (17,500) 0%
INTERFUND SERVICES - - - 0%
INTERFUND RENTAL 7,260 1,815 (5,445) 25%
172,005$ 38,425$ (133,580)$ 22%
PARKS CONSTRUCTION FUND:
SUPPLIES -$ 21,967$ 21,967$ 0%
PROFESSIONAL SERVICES 63,000 19,035 (43,965) 30%
CONSTRUCTION PROJECTS 1,114,000 59,660 (1,054,340) 5%
INTERFUND SERVICES 10,000 11,406 1,406 114%
1,187,000$ 112,067$ (1,074,933)$ 9%
SISTER CITY COMMISSION:
SUPPLIES 500$ -$ (500)$ 0%
STUDENT TRIP 2,600 - (2,600) 0%
MISCELLANEOUS 1,500 - (1,500) 0%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
4,600$ -$ (4,600)$ 0%
LID FUND CONTROL
INTERFUND TRANSFER 46,500$ -$ (46,500)$ 0%
46,500$ -$ (46,500)$ 0%
LIMITED TAX G.O. BOND FUND:
2002 BOND PRINCIPAL 205,000$ -$ (205,000)$ 0%
2002 BOND INTEREST 273,573 - (273,573) 0%
478,573$ -$ (478,573)$ 0%
COMBINED UTILITY OPERATION:
SALARIES AND WAGES 2,791,123$ 672,598$ (2,118,525)$ 24%
OVERTIME 102,180 32,139 (70,041) 31%
BENEFITS 1,113,707 286,333 (827,374) 26%
UNIFORMS 28,650 8,342 (20,308) 29%
SUPPLIES 675,015 136,108 (538,907) 20%
FUEL CONSUMED 100,000 47,095 (52,905) 47%
WATER PURCHASED FOR RESALE 1,410,000 186,663 (1,223,337) 13%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 3,074 (139,926) 2%
SMALL EQUIPMENT 25,500 1,511 (23,989) 6%
PROFESSIONAL SERVICES 203,808 17,895 (185,913) 9%
COMMUNICATIONS 72,200 13,667 (58,533) 19%
TRAVEL 18,600 97 (18,503) 1%
ADVERTISING 3,560 200 (3,360) 6%
RENTAL/LEASE 16,300 2,920 (13,380) 18%
INSURANCE 288,211 241,526 (46,685) 84%
UTILITIES 999,853 137,598 (862,255) 14%
REPAIRS & MAINTENANCE 111,930 34,651 (77,279) 31%
MISCELLANEOUS 592,880 150,303 (442,577) 25%
INTERGOVERNMENTAL SERVICES 667,900 62,539 (605,361) 9%
INTERFUND TAXES 1,548,996 401,266 (1,147,730) 26%
INTERFUND TRANSFER 1,772,053 16,495 (1,755,558) 1%
LAND - - - 0%
BUILDINGS - - - 0%
MACHINERY/EQUIPMENT - - - 0%
GENERAL OBLIGATION BOND PRINCIPAL 111,862 - (111,862) 0%
REVENUE BOND PRINCIPAL 1,202,102 - (1,202,102) 0%
INTERGOVERNMENTAL LOANS 180,398 - (180,398) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 159,710 31 (159,679) 0%
DEBT ISSUE COSTS 33,104 2,759 (30,345) 8%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICES 818,454 192,855 (625,599) 24%
INTERFUND RENTAL 407,150 101,787 (305,363) 25%
INTERFUND REPAIRS - - - 0%
15,598,246$ 2,750,453$ (12,847,793)$ 18%
COMBINED UTILITY CONST/IMPROVE:
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
PROFESSIONAL SERVICES 1,774,861$ 85,512$ (1,689,349)$ 5%
INTERFUND TRANSFER 403,500 - (403,500) 0%
LAND 3,500 - (3,500) 0%
CONSTRUCTION PROJECTS 7,712,386 718,313 (6,994,073) 9%
INTERFUND SERVICES 570,821 105,572 (465,249) 18%
10,465,068$ 909,398$ (9,555,670)$ 9%
CAPITAL IMPROVEMENTS RESERVE:
PROFESSIONAL SERVICES -$ 73,487$ 73,487$ 0%
CONSTRUCTION PROJECTS 854,000 8,382 (845,618) 1%
GENERAL OBLIGATION BOND PRINCIPAL 85,888 - (85,888) 0%
REVENUE BONDS 52,626 - (52,626) 0%
INTERGOVERNMENTAL LOANS 34,875 - (34,875) 0%
INTEREST ON LONG-TERM DEBT 98,987 39 (98,948) 0%
FISCAL AGENT FEES - - - 0%
1,126,376$ 81,908$ (1,044,468)$ 7%
EQUIPMENT RENTAL FUND:
SALARIES AND WAGES 218,537$ 54,109$ (164,428)$ 25%
OVERTIME 2,000 91 (1,909) 5%
BENEFITS 100,670 25,700 (74,970) 26%
UNIFORMS 1,000 343 (657) 34%
SUPPLIES 76,000 13,735 (62,265) 18%
FUEL CONSUMED 1,000 55 (945) 6%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 320,510 66,857 (253,653) 21%
SMALL EQUIPMENT 10,000 2,022 (7,978) 20%
PROFESSIONAL SERVICES 1,000 220 (780) 22%
COMMUNICATIONS 3,500 323 (3,177) 9%
TRAVEL 500 - (500) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 3,500 - (3,500) 0%
INSURANCE 23,261 32,530 9,269 140%
UTILITIES 14,000 4,168 (9,832) 30%
REPAIRS & MAINTENANCE 85,000 5,842 (79,158) 7%
MISCELLANEOUS 7,500 515 (6,985) 7%
INTERGOVERNMENTAL SERVICES 2,500 59 (2,441) 2%
MACHINERY/EQUIPMENT 420,000 1,632 (418,368) 0%
INTERFUND SERVICES 20,000 - (20,000) 0%
INTERFUND RENTAL 10,356 2,589 (7,767) 25%
1,321,334$ 210,788$ (1,110,546)$ 16%
FIREMEN'S PENSION FUND:
BENEFITS 66,515$ 17,007$ (49,508)$ 26%
PENSION AND DISABILITY PAYMENTS 52,500 11,976 (40,524) 23%
PROF SERVICES 4,500 - (4,500) 0%
123,515$ 28,983$ (94,532)$ 23%
TRANSPORTATION BENEFIT DISTRICT:
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
INSURANCE 5,000$ 5,000$ -$ 100%
INTERGOVTL SERVICES 595,000 146,540 (448,460) 25%
600,000$ 151,540$ (448,460)$ 25%
Total Expenditures All Funds 70,853,500$ 12,714,134$ (58,139,366)$ 18%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
CITY COUNCIL 269,812$ 62,230$ (207,582)$ 23%
OFFICE OF MAYOR 253,184 58,059 (195,125) 23%
HUMAN RESOURCES 193,616 56,071 (137,545) 29%
MUNICIPAL COURT 779,038 183,959 (595,079) 24%
ECONOMIC DEVELOPMENT 125,700 15,362 (110,338) 12%
CITY CLERK 609,840 119,740 (490,100) 20%
ADMINISTRATIVE SERVICES 1,412,575 352,861 (1,059,714) 25%
CITY ATTORNEY 495,000 125,330 (369,670) 25%
NON-DEPARTMENTAL 11,214,538 2,771,981 (8,442,557) 25%
POLICE SERVICES 9,165,244 2,037,833 (7,127,411) 22%
COMMUNITY SERVICES 323,006 77,316 (245,690) 24%
DEVELOPMENT SERVICES 1,654,862 387,213 (1,267,649) 23%
PARKS & RECREATION 3,488,509 681,137 (2,807,372) 20%
PUBLIC WORKS 1,612,816 400,533 (1,212,283) 25%
FACILITIES MAINTENANCE 1,351,548 337,372 (1,014,176) 25%
32,949,288$ 7,666,997$ (25,282,291)$ 23%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
STORM DRAINAGE UTILITY 2,277,822$ 446,725$ (1,831,097)$ 20%
WATER 5,387,537 925,838 (4,461,699) 17%
SEWER 4,485,269 575,171 (3,910,098) 13%
TREATMENT PLANT 3,447,618 802,719 (2,644,899) 23%
15,598,246$ 2,750,453$ (12,847,793)$ 18%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
CITY COUNCIL
SALARIES 105,665$ 27,164$ (78,501)$ 26%
OVERTIME 7,240 1,054 (6,186) 15%
BENEFITS 69,902 19,162 (50,740) 27%
SUPPLIES 1,525 276 (1,249) 18%
PROFESSIONAL SVC 50,000 12,081 (37,919) 24%
COMMUNICATIONS 3,000 520 (2,480) 17%
TRAVEL 2,500 840 (1,660) 34%
RENTAL/LEASE 480 126 (354) 26%
REPAIRS/MAINT 1,500 - (1,500) 0%
MISCELLANEOUS 28,000 1,007 (26,993) 4%
269,812$ 62,230$ (207,582)$ 23%
OFFICE OF MAYOR
SALARIES 193,896$ 44,965$ (148,931)$ 23%
OVERTIME - - - 0%
BENEFITS 49,188 10,893 (38,295) 22%
SUPPLIES 2,000 288 (1,712) 14%
PROFESSIONAL SVC 1,000 - (1,000) 0%
COMMUNICATION 1,400 289 (1,111) 21%
TRAVEL 700 85 (615) 12%
RENTAL/LEASE 1,500 470 (1,030) 31%
REPAIR/MAINT 500 - (500) 0%
MISCELLANEOUS 3,000 1,068 (1,932) 36%
253,184$ 58,059$ (195,125)$ 23%
HUMAN RESOURCES
SALARIES 63,882$ 21,309$ (42,573)$ 33%
OVERTIME - -
BENEFITS 29,224 8,087 (21,137) 28%
SUPPLIES 2,500 609 (1,891) 24%
SMALL EQUIPMENT 100 - (100) 0%
PROFESSIONAL SVC 67,500 19,502 (47,998) 29%
COMMUNICATIONS 500 145 (355) 29%
TRAVEL 500 - (500) 0%
ADVERTISING 9,000 195 (8,805) 2%
RENTAL/LEASE 2,000 456 (1,544) 23%
REPAIR/MAINT 6,000 4,820 (1,180) 80%
MISCELLANEOUS 12,410 948 (11,462) 8%
193,616$ 56,071$ (137,545)$ 29%
MUNICIPAL COURT
SALARIES 486,685$ 119,623$ (367,062)$ 25%
OVERTIME 1,400 341 (1,059) 24%
BENEFITS 172,053 44,624 (127,429) 26%
SUPPLIES 14,500 2,547 (11,953) 18%
SMALL EQUIPMENT 6,500 - (6,500) 0%
PROFESSIONAL SERVICES 66,600 10,146 (56,454) 15%
COMMUNICATIONS 2,600 429 (2,171) 17%
TRAVEL 2,500 311 (2,190) 12%
RENTAL/LEASE 1,300 121 (1,179) 9%
REPAIR/MAINT 2,200 156 (2,044) 7%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
MISCELLANEOUS 22,350 5,661 (16,689) 25%
INTERGOVTL SVC 350 - (350) 0%
779,038$ 183,959$ (595,079)$ 24%
ECONOMIC DEVELOPMENT
SUPPLIES 500$ -$ (500)$ 0%
SMALL EQUIPMENT 300 - (300) 0%
PROFESSIONAL SERVICES 90,500 14,100 (76,400) 16%
COMMUNICATIONS 400 13 (387) 3%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 30,000 - (30,000) 0%
MISCELLANEOUS 3,000 1,249 (1,751) 42%
125,700$ 15,362$ (110,338)$ 12%
CITY CLERK
SALARIES AND WAGES 302,054$ 68,474$ (233,580)$ 23%
BENEFITS 90,045 21,952 (68,093) 24%
SUPPLIES 13,760 3,109 (10,651) 23%
PROFESSIONAL SERVICES 89,377 3,482 (85,895) 4%
COMMUNICATIONS 52,067 10,569 (41,498) 20%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 23,690 2,493 (21,197) 11%
RENTAL/LEASE 27,310 4,215 (23,095) 15%
REPAIRS & MAINTENANCE 8,037 4,363 (3,674) 54%
MISCELLANEOUS 2,500 1,084 (1,416) 43%
609,840$ 119,740$ (490,100)$ 20%
ADMINISTRATIVE SERVICES
SALARIES 741,281$ 180,267$ (561,014)$ 24%
OVERTIME 8,100 4,116 (3,984) 51%
BENEFITS 222,830 53,311 (169,519) 24%
SUPPLIES 60,690 21,649 (39,041) 36%
SMALL EQUIPMENT 63,500 8,429 (55,071) 13%
PROFESSIONAL SERVICES 71,842 10,024 (61,818) 14%
COMMUNICATIONS 60,220 13,793 (46,427) 23%
TRAVEL 4,800 221 (4,579) 5%
RENTAL/LEASE 3,300 821 (2,479) 25%
REPAIR/MAINT 164,720 51,013 (113,707) 31%
MISCELLANEOUS 10,500 9,017 (1,483) 86%
INTERFUND RENTAL 792 198 (594) 25%
1,412,575$ 352,861$ (1,059,714)$ 25%
CITY ATTORNEY
PROFESSIONAL SVC 495,000$ 125,130$ (369,870)$ 25%
MISC PROSECUTOR - 200 200 0%
495,000$ 125,330$ (369,670)$ 25%
NON-DEPARTMENTAL
SALARIES 100,000$ -$ (100,000)$ 0%
BENEFITS - UNEMPLOYMENT 70,000 13,956 (56,044) 20%
PROFESSIONAL SVC 294,962 46,070 (248,892) 16%
RENTAL/LEASE 3,700 3,600 (100) 97%
INSURANCE 444,962 420,109 (24,853) 94%
MISCELLANEOUS 67,300 40,023 (27,277) 59%
INTERGOVT SVC 7,611,611 2,247,490 (5,364,121) 30%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
ECA LOAN PAYMENT 250,000 - (250,000) 0%
EXCISE TAXES 5,200 733 (4,467) 14%
INTERFUND TRANSFERS 719,623 - (719,623) 0%
GENERAL OBLIGATION BOND 1,084,062 - (1,084,062) 0%
INSTALLMENT PURCHASES 63,380 - (63,380) 0%
OTHER DEBT - - - 0%
INTEREST ON LONG-TERM DEBT 296,838 - (296,838) 0%
DEBT ISSUANCE COSTS 5,000 - (5,000) 0%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICES 197,900 - (197,900) 0%
11,214,538$ 2,771,981$ (8,442,557)$ 25%
POLICE SERVICES
SALARIES 5,400,738$ 1,265,945$ (4,134,794)$ 23%
OVERTIME 420,000 99,245 (320,755) 24%
HOLIDAY BUYBACK 179,687 - (179,687) 0%
BENEFITS 1,899,147 439,204 (1,459,943) 23%
UNIFORMS 53,570 11,959 (41,611) 22%
SUPPLIES 95,900 7,110 (88,790) 7%
SMALL EQUIPMENT 14,300 2,218 (12,082) 16%
PROFESSIONAL SVC 95,200 14,808 (80,392) 16%
COMMUNICATIONS 33,592 5,282 (28,310) 16%
TRAVEL 26,300 976 (25,324) 4%
ADVERTISING 375 29 (346) 8%
RENTAL/LEASE 18,000 3,805 (14,195) 21%
REPAIR/MAINT 16,115 781 (15,334) 5%
MISCELLANEOUS 55,512 12,810 (42,702) 23%
INTERGOVTL SVC 536,048 93,471 (442,577) 17%
INTERFUND RENTAL 320,760 80,190 (240,570) 25%
INTERFUND REPAIRS - - - 0%
9,165,244$ 2,037,833$ (7,127,411)$ 22%
COMMUNITY SERVICES ADMIN
SALARIES 212,854$ 52,308$ (160,546)$ 25%
BENEFITS 60,622 15,559 (45,063) 26%
SUPPLIES 1,000 82 (918) 8%
SMALL EQUIPMENT 500 - (500) 0%
PROFESSIONAL SVC 42,000 8,270 (33,730) 20%
COMMUNICATIONS 1,090 155 (935) 14%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 1,320 462 (858) 35%
REPAIR/MAINT 500 - (500) 0%
MISCELLANEOUS 1,000 325 (675) 33%
INTERFUND RENTAL 620 156 (464) 25%
323,006$ 77,316$ (245,690)$ 24%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,071,681$ 255,448$ (816,233)$ 24%
OVERTIME 2,800 1,083 (1,717) 39%
BENEFITS 374,639 91,193 (283,446) 24%
UNIFORMS 320 - (320) 0%
SUPPLIES 17,510 2,936 (14,574) 17%
MINOR EQUIPMENT 2,300 8 (2,292) 0%
PROFESSIONAL SVC 113,480 23,840 (89,640) 21%
COMMUNICATIONS 4,630 923 (3,707) 20%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
TRAVEL 3,500 60 (3,440) 2%
ADVERTISING 4,250 463 (3,787) 11%
RENTAL/LEASE 22,500 4,925 (17,575) 22%
REPAIRS & MAINTENANCE 2,000 - (2,000) 0%
MISCELLANEOUS 27,600 4,420 (23,180) 16%
INTERFUND RENTAL 7,652 1,914 (5,738) 25%
1,654,862$ 387,213$ (1,267,649)$ 23%
ENGINEERING
SALARIES 958,860$ 235,210$ (723,650)$ 25%
OVERTIME 5,000 260 (4,740) 5%
BENEFITS 321,636 83,613 (238,023) 26%
UNIFORMS 450 - (450) 0%
SUPPLIES - - - 0%
MINOR EQUIPMENT 2,500 106 (2,394) 4%
PROFESSIONAL SVC 5,000 2,596 (2,404) 52%
COMMUNICATIONS 6,500 1,172 (5,328) 18%
TRAVEL 620 86 (534) 14%
ADVERTISING - - - 0%
RENTAL/LEASE - - - 0%
REPAIR/MAINT 1,800 147 (1,653) 8%
MISCELLANEOUS 9,600 4,798 (4,802) 50%
MACHINERY/EQUIPMENT - - - 0%
INTERFUND RENTAL 6,740 1,686 (5,054) 25%
1,318,706$ 329,676$ (989,030)$ 25%
PARKS & RECREATION
SALARIES 1,880,905$ 395,857$ (1,485,048)$ 21%
OVERTIME 5,300 1,638 (3,662) 31%
BENEFITS 571,640 138,045 (433,595) 24%
UNIFORMS 6,540 408 (6,132) 6%
SUPPLIES 144,026 17,298 (126,728) 12%
MINOR EQUIPMENT 17,669 2,028 (15,641) 11%
PROFESSIONAL SVC 339,666 23,146 (316,520) 7%
COMMUNICATIONS 28,938 1,770 (27,168) 6%
TRAVEL 6,140 35 (6,106) 1%
ADVERTISING 3,852 683 (3,169) 18%
RENTAL/LEASE 50,471 9,351 (41,120) 19%
PUBLIC UTILITY 150,000 35,182 (114,818) 23%
REPAIR/MAINT 52,025 22,013 (30,012) 42%
MISCELLANEOUS 76,370 11,901 (64,469) 16%
INTERGOVTL SVC 70,695 5,000 (65,695) 7%
MACHINERY/EQUIPMENT 17,144 - (17,144) 0%
INTERFUND RENTAL 67,128 16,782 (50,346) 25%
3,488,509$ 681,137$ (2,807,372)$ 20%
PUBLIC WORKS
SALARIES 208,578$ 52,600$ (155,978)$ 25%
OVERTIME 200 - (200) 0%
BENEFITS 64,638 16,089 (48,549) 25%
SUPPLIES 5,100 712 (4,388) 14%
PROFESSIONAL SERVICES 200 9 (191) 4%
COMMUNICATIONS 1,100 277 (823) 25%
TRAVEL 500 - (500) 0%
RENTAL/LEASE 7,400 - (7,400) 0%
PUBLIC UTILITY 2,500 696 (1,804) 28%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
REPAIR/MAINT 1,000 - (1,000) 0%
MISCELLANEOUS 1,000 - (1,000) 0%
INTERFUND RENTAL 1,894 474 (1,420) 25%
294,110$ 70,857$ (223,253)$ 24%
FACILITIES MAINTENANCE
SALARIES 592,852$ 152,685$ (440,167)$ 26%
OVERTIME 8,500 606 (7,894) 7%
BENEFITS 245,736 61,853 (183,883) 25%
UNIFORMS 3,000 347 (2,653) 12%
SUPPLIES 75,000 17,519 (57,481) 23%
FUEL CONSUMED 700 - (700) 0%
MINOR EQUIPMENT 8,000 1,061 (6,939) 13%
PROFESSIONAL SERVICES - - - 0%
COMMUNICATIONS 14,000 3,192 (10,808) 23%
PUBLIC UTILITY 302,000 80,413 (221,587) 27%
REPAIR/MAINT 75,000 12,186 (62,814) 16%
MISCELLANEOUS 2,100 1,345 (755) 64%
INTERFUND RENTAL 24,660 6,165 (18,495) 25%
1,351,548$ 337,372$ (1,014,176)$ 25%
Totals General Fund Expenditures 32,949,288$ 7,666,997$ (25,282,291)$ 23%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
STORM DRAINAGE
SALARIES 477,207$ 130,830$ (346,377)$ 27%
OVERTIME 6,000 1,277 (4,723) 21%
BENEFITS 195,826 53,357 (142,469) 27%
UNIFORMS 6,500 3,762 (2,738) 58%
SUPPLIES 58,005 7,262 (50,743) 13%
MINOR EQUIPMENT 4,000 - (4,000) 0%
PROFESSIONAL SERVICES 18,836 2,914 (15,922) 15%
COMMUNICATIONS 3,200 358 (2,842) 11%
TRAVEL 4,300 - (4,300) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 7,500 407 (7,093) 5%
INSURANCE 9,302 8,889 (413) 96%
UTILITIES 10,000 2,645 (7,355) 26%
REPAIR/MAINT 12,860 5,005 (7,855) 39%
MISCELLANEOUS 78,500 29,973 (48,527) 38%
INTERGOVT SERVICE 40,000 24,899 (15,101) 62%
STORMWATER TAX 254,061 79,490 (174,571) 31%
INTERFUND TRANSFER 200,000 - (200,000) 0%
LAND - - - 0%
BUILDINGS - - - 0%
MACHINERY/EQUIPMENT - - - 0%
GENERAL OBLIGATION BOND 108,298 - (108,298) 0%
REVENUE BOND 274,182 - (274,182) 0%
INTERGOVERNMENTAL LOAN 32,063 - (32,063) 0%
INTEREST ON LONG-TERM DEBT 81,478 31 (81,447) 0%
DEBT ISSUE COSTS - - - 0%
INTERFUND SERVICES 228,092 53,849 (174,243) 24%
INTERFUND RENTAL 167,112 41,778 (125,334) 25%
2,277,822$ 446,725$ (1,831,097)$ 20%
WATER
SALARIES 715,880$ 162,842$ (553,038)$ 23%
OVERTIME 24,180 5,258 (18,922) 22%
BENEFITS 267,990 74,824 (193,166) 28%
UNIFORMS 6,800 220 (6,580) 3%
SUPPLIES 143,505 33,304 (110,201) 23%
WATER PURCHASED FOR RESALE 1,410,000 186,663 (1,223,337) 13%
SUPPLIES FOR INVENTORY/RESALE 140,000 3,074 (136,926) 2%
SMALL EQUIPMENT 10,000 - (10,000) 0%
PROFESSIONAL SVC 77,136 3,789 (73,347) 5%
COMMUNICATIONS 30,000 5,619 (24,381) 19%
TRAVEL 3,400 - (3,400) 0%
ADVERTISING 560 - (560) 0%
RENTAL/LEASE 1,500 1,245 (255) 83%
INSURANCE 84,030 70,440 (13,590) 84%
PUBLIC UTILITY 28,000 8,292 (19,708) 30%
REPAIR/MAINT 24,160 5,042 (19,118) 21%
RCP - MISCELLANEOUS 301,630 71,702 (229,928) 24%
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
INTERGOVTL SVC 30,000 10,161 (19,839) 34%
WATER TAX 824,935 201,735 (623,200) 24%
INTERFUND TRANSFER-OUT 200,000 - (200,000) 0%
GENERAL OBLIGATION BOND 1,980 - (1,980) 0%
REVENUE BOND 623,007 - (623,007) 0%
INTERGOVERNMENTAL LOANS 44,270 - (44,270) 0%
INTEREST ON LONG-TERM DEBT 48,565 - (48,565) 0%
AMORTIZED DEBT ISSUE COSTS 16,553 1,379 (15,174) 8%
FISCAL AGENT FEES - - - 0%
INTERFUND SVC 224,970 54,128 (170,843) 24%
INTERFUND RENTAL 104,486 26,121 (78,365) 25%
5,387,537$ 925,838$ (4,461,699)$ 17%
SEWER
SALARIES 434,516$ 111,069$ (323,447)$ 26%
OVERTIME 17,000 4,846 (12,154) 29%
BENEFITS 206,345 52,642 (153,703) 26%
UNIFORMS 5,100 1,035 (4,065) 20%
SUPPLIES 61,005 19,351 (41,654) 32%
SEWER INVENTORY 3,000 - (3,000) 0%
SMALL EQUIPMENT 6,000 1,511 (4,489) 25%
PROFESSIONAL SVC 53,836 2,300 (51,536) 4%
COMMUNICATIONS 30,000 5,673 (24,327) 19%
TRAVEL 2,400 - (2,400) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 1,800 805 (995) 45%
INSURANCE 104,574 94,658 (9,916) 91%
PUBLIC UTILITY 533,813 39,214 (494,599) 7%
REPAIR/MAINT 16,860 4,738 (12,122) 28%
MISCELLANEOUS 130,000 31,839 (98,161) 24%
INTERGOVTL SVS 393,900 (5,130) (399,030) -1%
SEWER UTILITY TAX 470,000 120,041 (349,959) 26%
INTERFUND TRANSFER 1,372,053 16,495 (1,355,558) 1%
GENERAL OBLIGATION BOND 1,584 - (1,584) 0%
REVENUE BONDS 196,535 - (196,535) 0%
INTERGOVERNMENTAL LOANS 104,065 - (104,065) 0%
INTEREST ON LONG-TERM DEBT 19,017 - (19,017) 0%
AMORTIZED DEBT ISSUE COSTS 16,551 1,379 (15,172) 8%
INTERFUND SVC 176,571 40,645 (135,926) 23%
INTERFUND RENTAL 128,244 32,061 (96,183) 25%
INTERFUND REPAIR/MAINT - - - 0%
4,485,269$ 575,171$ (3,910,098)$ 13%
TREATMENT PLANT
SALARIES 1,163,520$ 267,857$ (895,663)$ 23%
OVERTIME 55,000 20,759 (34,241) 38%
BENEFITS 443,546 105,510 (338,036) 24%
UNIFORMS 10,250 3,324 (6,926) 32%
SUPPLIES 412,500 76,191 (336,309) 18%
FUEL CONSUMED 100,000 47,095 (52,905) 47%
Title
2012 Adopted
Budget
3/31/2012
Expenditures Variance % Used
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
SMALL EQUIPMENT 5,500 - (5,500) 0%
PROFESSIONAL SVC 54,000 8,891 (45,109) 16%
COMMUNICATIONS 9,000 2,017 (6,983) 22%
TRAVEL 8,500 97 (8,403) 1%
ADVERTISING 2,000 200 (1,800) 10%
RENTAL/LEASE 5,500 464 (5,036) 8%
INSURANCE 90,305 67,539 (22,766) 75%
UTILITIES 428,040 87,448 (340,592) 20%
REPAIR/MAINT 58,050 19,866 (38,184) 34%
MISCELLANEOUS 82,750 16,790 (65,960) 20%
INTERGOVTL SVS 204,000 32,610 (171,390) 16%
REVENUE BOND 108,378 - (108,378) 0%
INTEREST ON LONG-TERM DEBT 10,650 - (10,650) 0%
INTERFUND SVC 188,821 44,234 (144,588) 23%
INTERFUND RENTAL 7,308 1,827 (5,481) 25%
3,447,618$ 802,719$ (2,644,899)$ 23%
Total Combined Utility Fund Expenditures 15,598,246$ 2,750,453$ (12,847,793)$ 18%
AM-4803 8. F.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
Monthly General Fund Update
Recommendation from Mayor and Staff
N.A. For information only.
Previous Council Action
N.A.
Narrative
Staff will review the results of March 2012 revenue and expenditure activity in the General Fund. New charts will be reviewed
by staff. This is one of many changes that will be implemented over the next few months to make the information more useful
for decision making purposes for Council.
Attachments
March 2012 General Fund Update
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/02/2012 01:35 PM
Mayor Dave Earling 05/02/2012 03:57 PM
Final Approval Sandy Chase 05/02/2012 06:17 PM
Form Started By: Shawn Hunstock Started On: 05/02/2012 11:24 AM
Final Approval Date: 05/02/2012
i
CITY OF EDMONDS
GENERAL FUND UPDATE
MARCH, 2012
Overview
The attached report provides the following information regarding the General Fund:
- 2012 adopted budget of revenue and expenditures
- January 2012 through March 2012 actual revenues and expenditures
- The variance in dollars between budget and actual results
- Actual compared to budget expressed as a percentage. March represents 25% of the year (3
months divided by 12 months). Discussed below are the revenues and expenditures where
there is a material variance from actual to budget:
Revenues:
- Property Taxes - are collected twice a year (May & November). The first significant tax
receipts will be collected in late April to early May.
- Telephone Utility Tax - since Feb 2011 actuals have been below budget. The budget for 2012
was revised significantly downward from $1,563,454 to $1,390,242, a decrease of 11.1%. This
decrease reflects a trend in Edmonds and most other cities of decreased utility taxes based on the
trends away from residential wired telephones, and cellular services packaged with text and data
usage, which is not subject to the telephone utility tax. Actual receipts are $353,214, which is
consistent with budgeted revenue. See attached chart for further details.
- Licenses & Permits - actuals of $416,007 are consistent with budgeted revenue of $1,586,261.
- Intergovernmental - n actual receipts of $157,148 are below budget of $1,013,653 for the year.
It is not unusual for first quarter revenue to come in early April, which would put us behind
budget for the year to date through March. We expect to be consistent with budget in future years
but will monitor these revenue sources on a monthly basis.
- Charges for Goods & Services - actuals are below budget, however this is typical for early in
the year. As building activity, parks and recreation activity and many other things pick up in the
spring and summer we expect these revenue sources to be in line with budget. We will monitor
these line items in future months, however.
Expenditures:
- Salaries & Benefits – actuals are below budget due to open positions from 2011 retirements
and resignations as well as 2012 budgeted but unfilled positions.
- Supplies – actuals below budget across most City departments.
- Services – actuals are ahead of budget, which is not unusual early in the year as some annual
costs are paid in January or February.
- Intergovernmental – actuals are ahead of budget, which is not unusual early in the year as
some annual costs are paid in January or February.
- Debt Service – debt service payments are typically made in June and December, causing
significant variances throughout the year. Actual debt service costs are budgeted on an
annual basis, so we expect these costs to be in line with budget by the end of the year.
2012 Adopted
Budget YTD Actuals Variance % Rec/Exp
BEGINNING FUND BALANCE 5,593,521$ 5,705,633$ (112,112)$
REVENUES:
REAL PERSONAL / PROPERTY TAX 9,629,986 383,914 9,246,072 4%
EMS PROPERTY TAX 2,908,944 121,922 2,787,022 4%
VOTED PROPERTY TAX 895,640 36,464 859,176 4%
LOCAL RETAIL SALES/USE TAX 4,724,183 1,236,580 3,487,603 26%
NATURAL GAS USE TAX 13,244 3,024 10,220 23%
1/10 SALES TAX LOCAL CRIM JUST 514,898 133,152 381,746 26%
GAS UTILITY TAX 892,381 329,885 562,496 37%
T.V. CABLE UTILITY TAX 750,682 185,269 565,413 25%
TELEPHONE UTILITY TAX 1,390,242 353,214 1,037,028 25%
ELECTRIC UTILITY TAX 1,473,880 489,585 984,295 33%
SOLID WASTE UTILITY TAX 294,601 53,225 241,376 18%
WATER UTILITY TAX 824,935 201,735 623,200 24%
SEWER UTILITY TAX 470,000 120,041 349,959 26%
STORMWATER UTILITY TAX 254,061 79,490 174,571 31%
LEASEHOLD EXCISE TAX 221,162 50,860 170,302 23%
PULLTABS TAX 60,257 13,614 46,643 23%
LICENSES AND PERMITS 1,586,261 416,007 1,170,254 26%
INTERGOVERNMENTAL 1,013,653 157,148 856,505 16%
CHARGES FOR GOODS AND SERVICES 4,065,102 816,789 3,248,313 20%
FINES AND FORFEITURES 619,272 119,187 500,085 19%
MISCELLANEOUS 378,118 71,235 306,883 19%
NONREVENUES - - - 0%
INTERFUND TRANSFERS 25,086 - 25,086 0%
33,006,588 5,372,339 27,634,249 16%
EXPENDITURES:
100
SALARIES / WAGES 12,319,931 2,871,854 9,448,077 23%
OVERTIME 458,540 108,342 350,198 24%
HOLIDAY BUYBACK 179,687 - 179,687 0%
200
BENEFITS 4,241,300 1,017,542 3,223,758 24%
UNIFORMS 63,880 12,714 51,166 20%
300
SUPPLIES 434,011 74,136 359,875 17%
FUEL CONSUMED 700 - 700 0%
SMALL EQUIPMENT 115,669 13,850 101,819 12%
400
PROFESSIONAL SERVICES 1,822,327 313,204 1,509,123 17%
COMMUNICATIONS 210,037 38,529 171,508 18%
TRAVEL 51,060 2,614 48,446 5%
ADVERTISING 71,667 3,864 67,803 5%
RENTAL/LEASE 139,281 28,353 110,928 20%
INSURANCE 444,962 420,109 24,853 94%
PUBLIC UTILITY 454,500 116,291 338,209 26%
REPAIRS & MAINTENANCE 331,397 95,481 235,916 29%
MISCELLANEOUS 322,242 95,855 226,387 30%
500
INTERGOVERNMENTAL SERVICES 8,218,704 2,345,961 5,872,743 29%
ECA CONTINGENCY RESERVE 250,000 - 250,000 0%
EXCISE TAXES 5,200 733 4,467 14%
600
MACHINERY/EQUIPMENT 17,144 - 17,144 0%
700
DEBT SERVICE PRINCIPAL 1,147,442 - 1,147,442 0%
DEBT SERVICE INTEREST 301,838 - 301,838 0%
900
INTERFUND SERVICES 1,347,769 107,565 1,240,204 8%
32,949,288 7,666,998 25,282,290 23%
CHANGE IN FUND BALANCE (YTD)57,300 (2,294,659) 2,351,959
ENDING FUND BALANCE 5,650,821$ 3,410,974$ 2,239,847$
City of Edmonds
General Fund Update
March 2012
2012 Adopted
Budget
YTD
Actuals Variance
%
Rec/Exp
Expenditures
City Council 269,812$ 62,230$ 207,582$ 23%
Office of Mayor 253,184 58,059 195,125 23%
Human Resources 193,616 56,071 137,545 29%
Municipal Court 779,038 183,959 595,079 24%
Economic Development/Community Services 448,706 92,678 356,028 21%
City Clerk 609,840 119,740 490,100 20%
Information Services 657,841 152,829 505,012 23%
Finance 754,734 200,031 554,703 27%
City Attorney 495,000 125,330 369,670 25%
Non-Departmental 11,214,538 2,771,982 8,442,556 25%
Police 9,165,244 2,037,833 7,127,411 22%
Development Services 1,654,862 387,213 1,267,649 23%
Parks & Recreation 3,488,509 681,137 2,807,372 20%
Public Works 294,110 70,857 223,253 24%
Facilities Maintenance 1,351,548 337,372 1,014,176 25%
Engineering 1,318,706 329,676 989,030 25%
32,949,288$ 7,666,998$ 25,282,290$ 23%
City of Edmonds
Department Expense Summary
March 2012
General Fund
Adopted YTD Variance
Budget Actuals %
January 1,253,850$ 1,608,118$ 28.25%
February 3,062,181 3,432,053 12.08%
March 5,167,287 5,372,339 3.97%
April 7,720,256 - -
May 15,166,056 - -
June 16,850,616 - -
July 18,797,667 - -
August 20,447,817 - -
September 21,988,988 - -
October 24,525,900 - -
November 31,325,095 - -
December 33,006,588 - -
Real Estate Excise Tax
Adopted YTD Variance
Budget Actuals 0%
January 50,516$ 55,795$ 10.45%
February 80,158 119,438 49.00%
March 117,689 145,824 23.91%
April 170,233 - -
May 219,071 - -
June 275,073 - -
July 330,084 - -
August 390,495 - -
September 447,318 - -
October 504,597 - -
November 548,998 - -
December 590,000 - -
2012
City of Edmonds, WA
Monthly Revenue Summary-General Fund
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
2012
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Actuals/Trend Budget
Sales and Use Tax
Adopted YTD Variance
Budget Actuals %
January 375,013$ 396,472$ 5.72%
February 850,350 880,438 3.54%
March 1,188,451 1,236,580 4.05%
April 1,538,704 - -
May 1,953,189 - -
June 2,321,894 - -
July 2,693,818 - -
August 3,130,679 - -
September 3,516,951 - -
October 3,912,817 - -
November 4,351,601 - -
December 4,724,183 - -
Gas Utility Tax
Adopted YTD Variance
Budget Actuals %
January 123,772$ 109,321$ -11.68%
February 253,656 232,788 -8.23%
March 371,883 329,885 -11.29%
April 470,918 - -
May 554,498 - -
June 617,198 - -
July 663,083 - -
August 695,629 - -
September 725,807 - -
October 757,941 - -
November 812,573 - -
December 892,381 - -
2012
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
2012
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
4500000
5000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Actuals/Trend Budget
Telephone Utility Tax
Adopted YTD Variance
Budget Actuals %
January 86,875$ 129,337$ 48.88%
February 208,469 222,717 6.83%
March 342,214 353,214 3.21%
April 435,440 - -
May 553,336 - -
June 648,289 - -
July 776,209 - -
August 899,335 - -
September 992,632 - -
October 1,142,349 - -
November 1,227,014 - -
December 1,390,242 - -
Electric Utility Tax
Adopted YTD Variance
Budget Actuals %
January 151,744$ 159,973$ 5.42%
February 319,668 322,487 0.88%
March 474,035 489,585 3.28%
April 631,016 - -
May 768,814 - -
June 881,589 - -
July 988,356 - -
August 1,080,682 - -
September 1,179,059 - -
October 1,264,304 - -
November 1,371,246 - -
December 1,473,880 - -
2012
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
2012
0
250000
500000
750000
1000000
1250000
1500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Actuals/Trend Budget
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Actuals/Trend Budget
General Fund
Adopted YTD Variance
Budget Actuals %
January 3,407,607$ 2,080,142$ -38.96%
February 5,649,147 5,514,121 -2.39%
March 8,050,014 7,666,998 -4.76%
April 10,946,781 - -
May 13,017,505 - -
June 16,201,767 - -
July 19,096,143 - -
August 21,293,869 - -
September 24,232,368 - -
October 26,345,665 - -
November 28,824,058 - -
December 32,949,288 - -
Non-Departmental
Adopted YTD Variance
Budget Actuals %
January 2,014,202$ 527,429$ -73.81%
February 2,262,315 2,317,066 2.42%
March 2,827,068 2,771,982 -1.95%
April 3,697,104 - -
May 3,920,445 - -
June 5,756,914 - -
July 6,547,040 - -
August 6,577,760 - -
September 7,441,938 - -
October 7,558,961 - -
November 7,843,941 - -
December 11,214,538 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-General Fund
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
2012
0
3000000
6000000
9000000
12000000
15000000
18000000
21000000
24000000
27000000
30000000
33000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Actuals/Trend Budget
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
10000000
11000000
12000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Actuals/Trend Budget
City Council
Adopted YTD Variance
Budget Actuals %
January 19,762$ 18,170$ -8.06%
February 41,832 40,409 -3.40%
March 64,009 62,230 -2.78%
April 87,150 - -
May 105,041 - -
June 125,476 - -
July 149,760 - -
August 172,297 - -
September 191,074 - -
October 219,806 - -
November 240,319 - -
December 269,812 - -
Office of Mayor
Adopted YTD Variance
Budget Actuals %
January 21,049$ 20,420$ -2.99%
February 42,489 40,120 -5.58%
March 63,849 58,059 -9.07%
April 84,582 - -
May 105,135 - -
June 125,384 - -
July 147,384 - -
August 168,135 - -
September 188,520 - -
October 211,220 - -
November 232,824 - -
December 253,184 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-City Council
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
2012
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Actuals/Trend Budget
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Actuals/Trend Budget
Human Resources
Adopted YTD Variance
Budget Actuals %
January 14,925$ 15,139$ 1.43%
February 30,454 27,098 -11.02%
March 47,471 56,071 18.12%
April 63,982 - -
May 79,318 - -
June 94,577 - -
July 109,487 - -
August 124,413 - -
September 142,304 - -
October 155,968 - -
November 171,292 - -
December 193,616 - -
Municipal Court
Adopted YTD Variance
Budget Actuals %
January 56,684$ 57,047$ 0.64%
February 119,103 121,057 1.64%
March 185,043 183,959 -0.59%
April 250,566 - -
May 314,083 - -
June 381,809 - -
July 443,918 - -
August 510,114 - -
September 573,477 - -
October 638,600 - -
November 704,816 - -
December 779,038 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
2012
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Actuals/Trend Budget
0
50000
100000
150000
200000
250000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Actuals/Trend Budget
Economic Development/Community Services
Adopted YTD Variance
Budget Actuals %
January 29,257$ 22,962$ -21.52%
February 71,046 59,724 -15.94%
March 110,051 92,678 -15.79%
April 144,459 - -
May 180,463 - -
June 214,523 - -
July 259,400 - -
August 290,350 - -
September 326,014 - -
October 363,925 - -
November 395,412 - -
December 448,706 - -
City Clerk
Adopted YTD Variance
Budget Actuals 0%
January 50,352$ 38,375$ -23.79%
February 97,512 76,194 -21.86%
March 151,688 119,740 -21.06%
April 200,724 - -
May 257,542 - -
June 305,615 - -
July 357,211 - -
August 408,044 - -
September 458,834 - -
October 503,062 - -
November 553,417 - -
December 609,840 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-Economic Development/Community Services
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
2012
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Actuals/Trend Budget
0
50000
100000
150000
200000
250000
300000
350000
400000
450000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Economic Development/Community Services
Actuals/Trend Budget
Information Services
Adopted YTD Variance
Budget Actuals %
January 46,319$ 45,804$ -1.11%
February 107,710 94,222 -12.52%
March 152,083 152,829 0.49%
April 201,916 - -
May 248,762 - -
June 299,283 - -
July 346,978 - -
August 409,564 - -
September 459,114 - -
October 512,043 - -
November 561,496 - -
December 657,841 - -
Finance
Adopted YTD Variance
Budget Actuals 0%
January 73,408$ 72,999$ -0.56%
February 136,996 140,691 2.70%
March 198,836 200,031 0.60%
April 257,292 - -
May 315,263 - -
June 381,627 - -
July 441,290 - -
August 495,104 - -
September 555,551 - -
October 621,970 - -
November 687,980 - -
December 754,734 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-Information Services
City of Edmonds, WA
Monthly Expenditure Report-Finance
2012
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Actuals/Trend Budget
City Attorney
Adopted YTD Variance
Budget Actuals %
January 41,250$ 32,000$ -22.42%
February 82,500 72,417 -12.22%
March 123,750 125,330 1.28%
April 165,000 - -
May 206,250 - -
June 247,500 - -
July 288,750 - -
August 330,000 - -
September 371,250 - -
October 412,500 - -
November 453,750 - -
December 495,000 - -
Police
Adopted YTD Variance
Budget Actuals 0%
January 755,785$ 649,122$ -14.11%
February 1,479,570 1,338,091 -9.56%
March 2,251,474 2,037,833 -9.49%
April 2,965,978 - -
May 3,657,308 - -
June 4,467,277 - -
July 5,203,139 - -
August 5,920,175 - -
September 6,700,331 - -
October 7,422,067 - -
November 8,377,803 - -
December 9,165,244 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
City of Edmonds, WA
Monthly Expenditure Report-Police
2012
0
2000000
4000000
6000000
8000000
10000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Actuals/Trend Budget
Development Services
Adopted YTD Variance
Budget Actuals %
January 129,813$ 119,611$ -7.86%
February 259,999 256,302 -1.42%
March 407,286 387,213 -4.93%
April 541,977 - -
May 678,882 - -
June 817,366 - -
July 950,491 - -
August 1,089,827 - -
September 1,226,792 - -
October 1,373,168 - -
November 1,506,707 - -
December 1,654,862 - -
Parks & Recreation
Adopted YTD Variance
Budget Actuals %
January 224,331$ 221,141$ -1.42%
February 468,607 441,578 -5.77%
March 732,758 681,137 -7.04%
April 986,004 - -
May 1,249,512 - -
June 1,574,441 - -
July 1,970,096 - -
August 2,372,347 - -
September 2,685,636 - -
October 2,931,272 - -
November 3,168,666 - -
December 3,488,509 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-Development Services
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
2012
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Actuals/Trend Budget
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Actuals/Trend Budget
Public Works
Adopted YTD Variance
Budget Actuals %
January 27,382$ 23,781$ -13.15%
February 50,599 47,443 -6.24%
March 74,354 70,857 -4.70%
April 97,129 - -
May 119,986 - -
June 143,545 - -
July 175,267 - -
August 198,164 - -
September 221,614 - -
October 244,229 - -
November 267,862 - -
December 294,110 - -
Facilities Maintenance
Adopted YTD Variance
Budget Actuals 0%
January 102,793$ 107,234$ 4.32%
February 220,909 223,733 1.28%
March 340,858 337,372 -1.02%
April 481,844 - -
May 553,750 - -
June 673,162 - -
July 779,482 - -
August 879,994 - -
September 995,315 - -
October 1,103,341 - -
November 1,213,261 - -
December 1,351,548 - -
2012
City of Edmonds, WA
Monthly Expenditure Report-Public Works
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
2012
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Actuals/Trend Budget
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Actuals/Trend Budget
Engineering
Adopted YTD Variance
Budget Actuals %
January 108,801$ 108,908$ 0.10%
February 217,665 217,975 0.14%
March 326,749 329,676 0.90%
April 443,098 - -
May 551,007 - -
June 658,262 - -
July 769,311 - -
August 879,506 - -
September 992,929 - -
October 1,104,742 - -
November 1,212,341 - -
December 1,318,706 - -
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2012
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Actuals/Trend Budget
AM-4815 9. A.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:20 Minutes
Submitted By:Linda Hynd
Department:City Clerk's Office
Committee: Type:
Information
Subject Title
Draft Revisions to Title 2 ECC
Recommendation from Mayor and Staff
Review the latest draft revisions to Title 2 ECC, deliberate, and give additional direction to the City Attorney.
Previous Council Action
Earlier this year, during the confirmation of Rob Chave as acting Development Services Director, it became clear that chapter
2.10 ECC did not adequately address the confirmation of acting directors and whether the City Council sought to confirm such
acting appointments. On March 6, 2012, the City Council requested that an amendment to chapter 2.10 ECC be sent to
committee for review and discussion. The City Council did not give clear direction about the amendments it wanted to see in
chapter 2.10 ECC.
On March 13, 2012, the Planning, Parks and Public Works committee considered proposed revisions to chapter 2.10 ECC. The
committee requested that the scope of the code update be extended beyond chapter 2.10 ECC. Additional revisions to a large
portion of Title 2 were brought to the committee for review during the April committee meeting.
Narrative
The attached revisions to Title 2 ECC are intended as a guide to discussion of possible revisions to this title.
One issue addressed in these revisions is the one that was initially in mind when the City Council referred this matter to
committee: the acting director issue. The attached revisions represent one possible approach to the confirmation of acting
directors, but the City Council has the authority to require confirmation even of acting directors if it chooses to do so.
Since the March 13, 2012 committee meeting, when the scope of this project was expanded, we have undertaken a broader
review of Title 2 ECC. This work is still in progress. We are submitting the attached possible revisions as a status report and to
seek feedback on our work to date. We intend to continue work on this, incorporating any feedback that the committee might
have, and bringing this back to the committee again in June.
We have received some feedback from the administration regarding the possible revisions to this title, but other revisions were
drafted more recently without providing an ample opportunity for feedback from the administration. We will continue to seek
feedback from the administration and the judge before this comes back to the city council (or a committee thereof) again.
Attachments
Title 2 update
Form Review
Inbox Reviewed By Date
Mayor Dave Earling 05/04/2012 10:32 AM
Final Approval Linda Hynd 05/04/2012 10:37 AM
Form Started By: Linda Hynd Started On: 05/04/2012 09:30 AM
Final Approval Date: 05/04/2012
2-1 (Revised )
Title 2
CITY OFFICIALS AND PERSONNEL
Chapters: Page
2.01 Mayor ....................................................................................................3
2.05 City Attorney ........................................................................................4
2.06 Indemnification of Employees
and Officers ............................................................................................................5
2.10 Confirmation and Duties of
City Officers ...........................................................................................................8
2.12 Fire Department ....................................................................................9
2.15 Municipal Court ..................................................................................10
2.20 Salary Payments ..................................................................................15
2.25 Payment of Claims, Demands
and Vouchers ........................................................................................................16
2.30 Municipal Employees Benefit
Plan 19
2.35 Vacation and Sick Leave ....................................................................19
2.36 Military Leave ..................................................................................24.2
2.37 Miscellaneous Leave and
Break Provisions ...............................................................................................24.4
2.40 Oath and Bonds for of Officers ...........................................................25
2.50 Firemen’s Relief and Pension
System 25
2.60 Reserve Fire Fighters’ Relief
and Pensions Act ..................................................................................................26
2.70 Retirement System ..............................................................................27
2.80 Repealed ..............................................................................................28
2.90 Jail Facilities .......................................................................................29
2.95 Police Corps Program .........................................................................29
Edmonds City Code 2.01.0350
2- (Revised )
Chapter 2.01
MAYOR
Sections:
2.01.010 Duties.
2.01.020 References to mayor’s administrative assistant.
2.01.030 Repealed.
2.01.040 Full-time position.
2.01.050 Salary.
2.01.010
Duties.
The mayor shall be the chief executive and administrative officer of the city, in charge of all
departments and employees, with authority to designate appoint assistants and department
headsdirectors, PROVIDED THAT the appointment of director shall be subject to city council
confirmation. The mayor shall see that all laws and ordinances are faithfully enforced and that law
and order is maintained in the city, and shall have general supervision of the administration of city
government and all city interest. [Ord. 2349 § 2, 1983].
2.01.020
References to mayor’s administrative assistant.
On and after January 1, 1984, the office of the mayor’s administrative assistant is hereby
abolished. All references in ECC 2.01.030 to the mayor’s administrative assistant shall refer to the
mayor or designee. [Ord. 2303, 1982].
2.01.030
Term limitation.
Repealed by Ord. 3223. [Ord. 2349 § 3, 1983].
2.01.040
Full-time position.
The mayor shall devote full time to execution of the duties of the office of mayor and shall not
engage in any occupation or professional inconsistent with the full-time performance of the duties
of mayor. [Ord. 2349 § 4, 1983].
2.01.0350
Salary.
The mayor shall receive a salary and benefits in such amount as the city council may from time
to time establish by ordinance. [Ord. 2349 § 5, 1983].
2.05.010
(Revised ) 2-
Chapter 2.05
CITY ATTORNEY
Sections:
2.05.010 Legal counsel – Professional services contract.
2.05.020 Duties.
2.05.030 Compensation.
2.05.040 City prosecutor.
2.05.010
Legal counsel – Professional services contract.
Legal counsel services for the city of Edmonds, Snohomish County, Washington
pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional
services contract. The professional services contract shall be let on such basis as a majority
of the Edmonds city council shall determine. The city council shall utilize the consultant
selection process established by Chapter 2.80 ECC provided that the mayor shall participate
with the city council consultant selection committee in the selection of up to three
candidates for presentation to the city council for its final approval.
A. By its contract, the city council shall approve appoint an individual or firm to be
designated as city attorney.
[Ord. 3000 § 1, 1994; Ord. 2996 § 1, 1994; Ord. 926 § 1, 1962].
2.05.020
Duties.
A. The city attorney shall advise the city authorities and officers on all legal matters
pertaining to the business of the city and shall approve review all ordinances as to form and
indicate whether such ordinances are approved as to form. He shall represent the city in all
actions brought by or against the city or against city officials in their official capacities
unless the city attorney’s contract with the city otherwise limits this scope or unless the city
elects to contract with special counsel to represent the city in a particular matter.
B. In addition to the duties prescribed by the laws of the state of Washington as herein-
above set forth, the city attorney shall:
1. Attend all regular and special council meetings; provided, however, that the city
attorney shall be required to attend work meetings of the council only at the request and
direction of the council;
2. Draft or approve as to form all ordinances, leases, and conveyances, and such other
instruments as may be required by the business of the city;
3. Attend all regular and work meetings of the planning advisory board of the city of
Edmonds, as requested;
4. Attend all sessions of the Edmonds Municipal Court. [Ord. 2430, 1984; Ord. 1107,
1965; Ord. 926 § 2, 1962].
2.05.030
2-4
2.05.030
Compensation.
The city attorney shall be paid for services rendered in accordance with an annual autho-
rization for services as contained in the city council’s budget. Such authorization shall pro-
vide for hourly fees and expenses. The city council may in its discretion contract for the
services of more than one firm or individual to provide different legal services to the city
and the mayor and city council may assign the duties set forth in the preceding section
accordingly. [Ord. 2967 § 1, 1994; Ord. 2319 § 1, 1982].
2.05.040
City prosecutor.
By separate professional services contract, the city council shall appoint an individual or
firm to be designated as the city prosecutor. The city prosecutor shall prosecute criminal
violations of the city’s code.
Formatted: Font: Not Bold
Formatted: Left, Indent: First line: 0.25"
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Edmonds City Code 2.06.010
2-5
Chapter 2.06
INDEMNIFICATION OF EMPLOYEES AND OFFICERS
Sections:
2.06.000 Definitions.
2.06.010 Legal representation.
2.06.020 Exclusions.
2.06.030 Determination of exclusion.
2.06.040 Representation and payment of claims – Conditions.
2.06.050 Effect of compliance with conditions.
2.06.060 Failure to comply with conditions.
2.06.070 Reimbursement of incurred expenses.
2.06.080 Conflict with provisions of insurance policies.
2.06.090 Pending claims.
2.06.000
Definitions.
Unless the context indicates otherwise, the words and phrases used in this chapter shall
have the following meanings:
A. “Official” means any person who is serving or has served as an elected city official,
and any person who is serving or has served as an appointed member of any city board,
commission, committee or other appointed position with the city.
B. “Employee” means any person who is or has been employed by the city. [Ord. 2535,
1985].
2.06.010
Legal representation.
A. As a condition of service or employment the city shall provide to an official or
employee, subject to the conditions and requirements of this chapter, and notwithstanding
the fact that such official or employee may have concluded service or employment with the
city, such legal representations as may be reasonably necessary to defend a claim or law suit
filed against such official or employee resulting from any conduct, act or omission of such
official or employee performed or omitted on behalf of the city in their capacity as a city
official or employee, which act or omission is within the scope of their service or employ-
ment with the city. This chapter is subject to repeal or modification at the sole discretion of
the city council.
B. The legal services shall be provided by the office of the city attorney unless:
1. Any provision of an applicable policy of insurance provides otherwise; or
2. A conflict of interest or ethical bar exists with respect to said representation; or;
3. The city council retains special counsel to handle the matter.
C. In the event that outside counsel is retained under subsection (B)(2) or (B)(3) above,
the city shall indemnify the employee from the reasonable costs of defense provided that in
no event shall the officer or employee be indemnified for attorneys’ fees in excess of the
hourly rates established by the city’s contract with its city attorney. If the city attorney is
compensated on a flat fee basis and does not establish hourly rates, the rate to be applied for
Formatted: Indent: First line: 0.15"
2.06.020
2-6
the purposes of this subsection shall be $250 per hour. The officer or employee shall be
liable for all hourly charges in excess of said rate. [Ord. 2535, 1985].
2.06.020
Exclusions.
A. In no event shall protection be offered under this chapter by the city to:
1. Any dishonest, fraudulent, criminal, willful, intentional or malicious act or course
of conduct of an official or employee;
2. Any act or course of conduct of an official or employee which is not performed on
behalf of the city;
3. Any act or course of conduct which is outside the scope of an official’s or
employee’s service or employment with the city; and/or
4. Any lawsuit brought against an official or employee by or on behalf of the city.
Nothing herein shall be construed to waive or impair the right of the city council to institute
suit or counterclaim against any official or employee nor to limit its the city’s ability to
discipline or terminate an employee.
B. The provisions of this chapter shall have no force or effect with respect to any
accident, occurrence or circumstance for which the city or the official or employee is
insured against loss or damages under the terms of any valid insurance policy; provided,
that this chapter shall provide protection, subject to its terms and limitations, above any loss
limit of such policy. The provisions of this chapter are intended to be secondary to any
contract or policy of insurance owned or applicable to any official or employee. The city
shall have the right to require an employee to utilize any such policy protection prior to
requesting the protection afforded by this chapter. [Ord. 2535, 1985].
2.06.030
Determination of exclusion.
The determination of whether an official or employee shall be afforded a defense by the
city under the terms of this chapter shall be finally determined by the city council on the
recommendation of the mayor. The decision of the city council shall be final as a legislative
determination of the council. Nothing herein shall preclude the city from undertaking an
officer or employee’s defense under a reservation of rights. [Ord. 2535, 1985].
2.06.040
Representation and payment of claims – Conditions.
The provisions of this chapter shall apply only when the following conditions are met:
A. In the event of any incident or course of conduct potentially giving rise to a claim for
damage, or the commencement of a suit, the official or employee involved shall, as soon as
practicable, give the city attorney written notice thereof, identifying the official or employee
involved, all information known to the official or employee involved, all information known
to official or employee with respect to the date, time, place and circumstances surrounding
the incident or conduct giving rise to the claim or law suit, as well as the names and
addresses of all persons allegedly injured or otherwise damaged thereby, and the names and
addresses of all witnesses.
B. Upon receipt thereof, the official or employee shall forthwith deliver any claim,
demand, notice or summons or other process relating to any such incident or conduct to the
Comment [JT1]: I am proposing this amount because
this is what I currently charge my hourly municipal
clients, so it would seem to be consistent with the intent
of the section.
Edmonds City Code 2.06.060
2-7
city attorney, and shall cooperate with the city attorney, or an attorney designated by the
city attorney, and, upon request, assist in making settlement of any suit and enforcing any
claim for any right of subrogation against any persons or organizations that may be liable to
the city because of any damage or claim of loss arising from said incident or course of
conduct, including but not limited to rights of recovery for costs and attorneys’ fees arising
out of state or federal statute upon a determination that the suit brought is frivolous in
nature.
C. Such official or employee shall attend interviews, depositions, hearings and trials and
shall assist in securing and giving evidence and obtaining attendance of witnesses all with-
out any additional compensation to the official or employee and, in the event that an
employee has left the employ of the city, no fee or compensation shall be provided.
D. Such official or employee shall not accept nor voluntarily make any payment, assume
any obligation, or incur any expense relating to said claim or suit, other than for first aid to
others at the time of any incident or course of conduct giving rise to any such claim, loss, or
damage. [Ord. 2535, 1985].
2.06.050
Effect of compliance with conditions.
If legal representation of an official or employee is undertaken by the city attorney, all of
the conditions of representation are met, and a judgment is entered against the official or
employee, or a settlement made, the city shall pay such judgment or settlement; provided,
that the city may, at its discretion appeal as necessary such judgment. [Ord. 2535, 1985].
2.06.060
Failure to comply with conditions.
In the event that any official or employee fails or refuses to comply with any of the con-
ditions of ECC 2.06.040, or elects to provide his/her own representation with respect to any
such claim or litigation, then all of the provisions of this chapter shall be inapplicable, and
have no force or effect with respect to any such claim or litigation. [Ord. 2535, 1985].
Edmonds City Code 2.06.090
2- (Revised )
2.06.070
Reimbursement of incurred expenses.
A. If the city determines that an official or employee does not come within the provisions
of this chapter, and a court of competent jurisdiction later determines that such claim does
come within the provisions of this chapter, then the city shall pay any judgment rendered
against the official or employee and reasonable attorneys’ fees incurred in defending against
the claim. The city shall pay any attorneys’ fees incurred in obtaining the determination that
such claim is covered by the provisions of this chapter.
B. If the city determines that a claim against a city official or employee does come within
the provisions of this chapter, and a court of competent jurisdiction later finds that such
claim does not come within the provisions of this chapter, then the city shall be reimbursed
for costs or expenses incurred in obtaining the determination that such claim is not covered
by the provisions of this chapter. [Ord. 2535, 1985].
2.06.080
Conflict with provisions of insurance policies.
Nothing contained in this chapter shall be construed to modify or amend any provision of
any policy of insurance where any city official or employee thereof is the named insured. In
the event of any conflict between this chapter and the provisions of any such policy of
insurance, the policy provisions shall be controlling; provided, however, that nothing
contained in this section shall be deemed to limit or restrict any employee’s or official’s
right to full coverage pursuant to this chapter, it being the intent of this chapter and section
to provide the coverage detailed in this chapter outside and beyond insurance policies which
may be in effect, while not compromising the terms and conditions of such policies by any
conflicting provision contained in this chapter. [Ord. 2535, 1985].
2.06.090
Pending claims.
The provisions of this chapter shall apply to any pending claim or lawsuit against an offi-
cial or employee, or any such claim or law suit hereafter filed, irrespective of the date of the
events or circumstances which are the basis of such claim or law suit. [Ord. 2535, 1985].
2.10.010
(Revised ) 2-
Chapter 2.10
CONFIRMATION AND DUTIES
OF CITY OFFICERS
Sections:
2.10.010 Confirmation process.
2.10.020 Assignment of duties.
2.10.030 Police chief.
2.10.040 Repealed.
2.10.050 References to director of community development.
2.10.060 Executive council assistant.
Xac5104592.10.070 Mayor’s executive assistant.
2.10.010
Confirmation process.
A. Whenever a vacancy occurs in one of the positions listed in this section, the city
council will may review the specifications of that position and revise it as needed before the
vacancy is filledacting to confirm a permanent appointment. Nothing in this subsection
shall be construed to prevent the city council from reviewing such specifications at other
times, but doing so will not have any effect on previously confirmed permanent
appointments.
B. The mayor or his/her designee will review all applications and determine the persons
with the highest qualifications. Any city council member, upon request to the mayor, may
review the applications received for the vacant position.
C. The mayor shall appoint, subject to city council confirmation, the positions of judge
and hearing examiner. The hearing examiner may be removed from his/her position for
cause, as determined by the mayor. The judge may be removed from his/her office for
cause, as specified in RCW 3.50.095.
D. The mayor shall appoint, subject to council confirmation, the department director
positions. The city shall have the following department director positions: of police chief,
fire chief, community services director, administrative servicesfinance director,
development services director, parks and recreation director, and public works director, and
human resources director. The city council shall interview the top three candidates for each
position prior to the mayor’s final selection, PROVIDED that the city council may waive
the three-interview requirement by motion and may opt to interview as few as one candidate
for the vacant position. The mayor’s appointments to all other employee positions shall not
be subject to city council confirmation. [Ord. 3279 § 1, 1999].
E. Notwithstanding the provisions of this chapter, the mayor shall have the authority to
appoint, without city council confirmation, an acting director to any of the positions set
forth in subsection D, above, PROVIDED that any such acting directorship shall expire and
be deemed vacant ___ days after the date of the appointment. The city council shall be
given written notice about any such acting appointments including the effective date of the
appointment.
Formatted: Default Paragraph Font, Font:
12 pt
2.10.020
2-10
2.10.020
Assignment of duties.
The city council shall define the functions, powers and duties of its directors and
employees. The mayor shall direct, supervise, and be in charge of all directors and
employees in the performance of their functions, powers, and duties. Ddepartment directors
shall be responsible for carrying out all directives as assigned by the mayor, including, but
not limited to, planning and directing the activities and staff in their assigned department,
supervising and evaluating the work processes and assigned staff, controlling the financial
integrity of the assigned budget, and insuring the delivery of quality public services. All
department directors shall serve at the pleasure of the mayor. [Ord. 3279 § 1, 1999].
2.10.030
Police chief.
Pursuant to the authority of RCW 41.12.050(2), the position of police chief has been
removed exempted from civil service. The police chief shall be appointed by the mayor
subject to confirmation by majority vote of the city council. [Ord. 3279 § 1, 1999].
2.10.040
Fire chief.
Repealed by Ord. 3762. [Ord. 3279 § 1, 1999].[reserved]
2.10.050
References to director of community development.
Wherever references are made in the Edmonds City Code or any ordinance of the city to
the director of community development director, said reference shall hereafter be construed
to mean the development services department director or designee. [Ord. 3279 § 1,
1999].Wherever references are made in the Edmonds City Code or any ordinance of the city
to the administrative services director, said reference shall hereafter be construed to mean
the finance director or designee.
2.10.060
Executive council assistant to council.
The executive council assistant to council shall be a contract employee hired on an annual
basis by the city council. The terms and conditions of employment for the executive council
assistant to council as well as all benefits shall be governed by the provisions of the
contract. Depending on the experience level of the particular person serving in this role, the
prefix of “senior” may be added to the title. The contract shall provide for the delegation by
the mayor of the direction of this individual to the city council president. In the event that
the mayor elects in his or her discretion not to delegate that function, the city council
reserves the right to immediately eliminate the position. [Ord. 3279 § 1, 1999].
Edmonds City Code 2.10.070
2- (Revised )
2.10.070
Mayor’s executive assistant.
The position of mayor’s executive assistant shall be an at-will position with the executive
assistant serving at the pleasure of the mayor. The salary for the position is established by
the annual salary ordinance. The terms and conditions of employment as well as job duties
being set forth in a job description developed by the mayor with the concurrence of the city
council. [Ord. 3279 § 1, 1999].
2.12.010
2-12
Chapter 2.12
FIRE DEPARTMENT
Sections:
2.12.010 Fire service.
2.12.020 Pre-existing rights and obligations not impaired.
2.12.010
Fire service.
Fire service is provided to the citizens of the city of Edmonds by and through a contract
with Snohomish County Fire District No. 1. Whenever any reference is made in the provi-
sions of the Edmonds City Code or Edmonds Community Development Code to “fire
chief,” “fire marshal,” “fire department” or any other reference to a fire fighter or fire ser-
vices, such term shall includebe construed, for the provision of administrative or other day
to day fire services, to reference the fire chief, fire marshal and fire fighting services
performed for the city by contract by Snohomish County Fire District No. 1.
A. The officials of the Snohomish County Fire District No. 1 when performing services
by contract to the citizens of the city of Edmonds and to the city in its corporate capacity
shall exercise any and all rights, duties, obligations and responsibilities in accordance with
the provisions of this code to the same extent and in the same manner as if performed by an
employees of the city.
B. Employees of the Snohomish County Fire District No. 1 (“district”) shall not be enti-
tled to any wage, or benefit, or indemnification provisions of this code, including but not
limited to Chapters 2.06 and 2.35 ECC. The Edmonds civil service system shall remain in
effect but no employee of the district shall have recourse to the civil service commission
following the termination date of fire department employees by the city. [Ord. 3762 § 2,
2009].
Comment [JT2]: John Westfall questioned whether
this sentence should be deleted.
2.12.020
(Revised ) 2-
2.12.020
Pre-existing rights and obligations not impaired.
The city council’s determination to contract or not contract for fire services with
Snohomish County Fire District No. 1 and the provisions of this chapter shall not impair
any existing vested right or vested obligation created under the provisions of state law or
under Chapter 2.50 ECC, Firemen’s Relief and Pension System, Chapter 2.60 ECC,
Reserve Fire Fighters’ Relief and Pensions Act, Chapter 2.70 ECC, Retirement System, and
Chapter 10.30 ECC, Disability Board, as well as the MEBT plan of the city. The rights of
any person under such system vested prior to the transfer of fire service responsibility by
contract shall remain in full force and effect and are not impaired by either such or the
adoption of this chapter. [Ord. 3762 § 2, 2009].
2.15.010
2-14
Chapter 2.15
MUNICIPAL COURT
Sections:
2.15.010 Court established.
2.15.020 Jurisdiction.
2.15.030 Judges – Appointment – Qualifications.
2.15.040 Salaries and costs.
2.15.050 Municipal court employees.
2.15.060 Judges pro tem.
2.15.070 Judicial vacancy.
2.15.080 Municipal court hours.
2.15.120 Deferral and suspension of sentences.
2.15.140 Complaints.
2.15.160 Pleadings, practice and procedure.
2.15.180 Case transfers.
2.15.200 Court seal.
2.15.210 Removal of judge.
2.15.220 Civil jury trials.
2.15.240 Criminal process.
2.15.260 Revenue – Disposition.
2.15.010
Court established.
There is hereby established a municipal court entitled “The Municipal Court of the city of
Edmonds,” hereinafter referred to as “municipal court,” which court shall have jurisdiction
and shall exercise all powers enumerated herein and in Chapter 3.50 RCW together with
such other powers and jurisdiction as are generally conferred upon such court in this state
either by common law or by express statute. [Ord. 2538 § 2, 1985].
2.15.020
Jurisdiction.
The municipal court shall have exclusive original jurisdiction over traffic infractions
arising under city ordinances and exclusive original criminal jurisdiction of all violations of
city ordinances duly adopted by the city of Edmonds. The municipal court shall have orig-
inal jurisdiction of all other actions brought to enforce or recover license penalties or forfei-
tures declared or given by such ordinances or by state statutes. The municipal court shall
also have the jurisdiction as conferred by statute. The municipal court is empowered to
forfeit cash bail or bail bonds and issue execution thereon; and in general to hear and
determine all causes, civil or criminal, including traffic and other infractions, arising under
such ordinances and to pronounce judgment in accordance therewith. [Ord. 2538 § 2, 1985].
Edmonds City Code 2.15.040
2- (Revised )
2.15.030
Judges – Appointment – Qualifications.
A. The municipal judge shall be appointed by the mayor for a term of four years, subject
to the confirmation by the city council. The first judicial appointment to the position of
mayor was effective on January 1, 1986, and the municipal judge shall serve a four-year
term commencing upon the date of his or her appointment. The mayor shall endeavor to
make his or her appointment 30 days prior to the expiration of each judicial term; provided,
however, that if the city council fails to confirm a mayoral appointment, the mayor and city
council shall have 60 days commencing upon either the expiration of the pending judicial
term or the failure of the city council to confirm the mayoral appointment, whichever shall
later occur. In the event that for any reason the mayoral appointment is not confirmed, the
incumbent municipal judge shall hold over and continue in office until such time as a suc-
cessor is appointed.[reserved]
B. The position of municipal court judge shall be filled by election for the term
commencing on January 1, 2010, and every four years thereafter. The municipal court judge
shall be elected in the same manner as other elective city officials are elected to office. The
term of the municipal judge shall be for four years. The mayor shall not appoint a municipal
judge pursuant to subsection A of this section for a term beyond December 31, 2009.
Nothing in this section shall limit the mayor’s authority to fill the position of municipal
judge pursuant to ECC 2.15.070 or 2.15.210.
C. A person elected or appointed asThe municipal court judge shall must be a citizen of
the United States of America and of the state of Washington and a resident of Snohomish
County; and an active an attorney admitted to practice law before the courts of record of the
state of Washingtonmember in good standing of the Washington State Bar Association.
[Ord. 3579 §§ 1, 2, 2006; Ord. 3170 § 1, 1997; Ord. 2538 § 2, 1985].
2.15.040
Salaries and costs.
The salary of the municipal court judge shall be fixed by ordinance. All costs of operating
the municipal court; including but not limited to salaries of judges and court employees,
(Revised ) 2-
Edmonds City Code 2.15.040
2-17
This page left intentionally blank.
Edmonds City Code 2.15.120
2- (Revised )
dockets, books of records, forms, furnishings and supplies, shall be paid wholly out of the
funds of the city. The city shall provide a suitable place for holding court and pay all ex-
penses of maintaining it. [Ord. 2538 § 2, 1985].
2.15.050
Municipal court employees.
All employees of the municipal court shall, for all purposes, be deemed employees of the
city of Edmonds. They shall be appointed by and serve at the pleasure of the municipal
court judge. [Ord. 2538 § 2, 1985].
2.15.060
Judges pro tem.
The municipal court judge may designate one or more persons as judges pro tempore to
serve in the absence or disability of the duly appointed judge of the court, subsequent to the
filing of an affidavit of prejudice, or in addition to the appointed judge when the adminis-
tration of justice and accomplishment of the work of the court make it necessary. Qualifica-
tions of the judges pro tempore shall be the same as for judges appointed elected pursuant to
ECC 2.15.030. Judges pro tempore shall have all the powers of the duly appointed elected
judge when serving as judges pro tempore of the court. Before entering on his or her duties,
each judge pro tempore shall take, subscribe and file an oath as is taken by the duly
appointed elected judge. Judges pro tempore shall receive such compensation as shall be
fixed by ordinance. [Ord. 3384 § 1, 2001; Ord. 3170 § 2, 1997; Ord. 2538 § 2, 1985].
2.15.070
Judicial vacancy.
Any vacancy in the position of municipal court judge due to a death, disability, or
resignation, removal pursuant to ECC 2.15.210, or disability that prevents the municipal
court judge from serving on the bench for longer than ___ days of a municipal court judge
shall be filled by the mayoral appointment for the remainder of the unexpired term. The
appointment shall be subject to confirmation of the city council. The appointed judge shall
be qualified to hold the position of judge of the municipal court judge as provided in this
chapter. [Ord. 2538 § 2, 1985].
2.15.080
Municipal court hours.
The municipal court shall be open and shall hold such regular and special sessions as may
be prescribed by the municipal court judge; provided, that the municipal court shall not be
open on nonjudicial days. [Ord. 2538 § 2, 1985].
2.15.120
Deferral and suspension of sentences.
Unless otherwise provided by state law, the court shall have the following sentencing
authority:
A. After a conviction, the court may defer sentencing and place the defendant on proba-
tion and prescribe the conditions thereof, but in no case shall it extend for more than two
years from the date of conviction. During the time of the deferral, the court may, for good
Edmonds City Code 2.15.120
2-19
cause shown, permit a defendant to withdraw the plea of guilty, permit the defendant to
enter a plea of not guilty, and dismiss the charges.
B. For a period not to exceed two years after imposition of sentence, the court shall have
continuing jurisdiction and authority to suspend the execution of all or any part of the
sentence upon stated terms, including installment payment of fines.
C. Deferral of sentence and suspension of execution of sentence may be revoked if the
defendant violates or fails to carry out any of the conditions of the deferral or suspension.
Upon the revocation of the deferral or suspension, the court shall impose the sentence previ-
ously suspended or any unexecuted portion thereof. In no case shall the court impose a sen-
tence greater than the original sentence, with credit given for time served and money paid
on fine and costs.
D. Any time before entering an order terminating probation, the court may revoke or
modify its order suspending the imposition or execution of the sentence. If the ends of
justice will be served and when warranted by the reformation of the probationer, the court
may terminate the period of probation and discharge the person so held. [Ord. 2538 § 2,
1985].
2.15.140
(Revised ) 2-
2.15.140
Complaints.
All criminal prosecutions for the violation of a city ordinance shall be conducted in the
name of the city and may be upon the complaint of any person. [Ord. 2538 § 2, 1985].
2.15.160
Pleadings, practice and procedure.
Pleadings, practice and procedure in cases not governed by statutes or rules specifically
applicable to municipal courts shall, insofar as applicable, be governed by the statutes and
rules now existing or hereafter adopted governing pleadings, practice and procedure
applicable to district courts. [Ord. 2538 § 2, 1985].
2.15.180
Case transfers.
A transfer of a case from the municipal court to either another municipal judge of the
same city or to a judge pro tempore appointed in the manner prescribed by this chapter shall
be allowed in accordance with RCW 3.66.090 in all civil and criminal proceedings. [Ord.
2538 § 2, 1985].
2.15.200
Court seal.
The municipal court shall have a seal which shall be the vignette of George Washington,
with the words “Seal of The Municipal Court of Edmonds, State of Washington,” surround-
ing the vignette. [Ord. 2538 § 2, 1985].
2.15.210
Removal of judge.
A municipal judge shall be removed only upon conviction of misconduct or malfeasance
in office, or because of physical or mental disability rendering the judge incapable of per-
forming the duties of the office. Any vacancy in the municipal court due to death, disability
or resignation of the municipal court judge shall be filled by the mayor, for the remainder of
the unexpired term. The appointment shall be subject to confirmation by the city council.
The appointed judge shall be qualified to hold the position of judge of the municipal court
as provided in this ordinance and Chapter 3.50 RCW. [Ord. 2538 § 2, 1985].
2.15.220
Civil jury trials.
In all civil cases, the plaintiff or defendant may demand a jury, which shall consist of six
citizens of the state who shall be impaneled and sworn as in cases before district courts, or
the trial may be by a judge of the municipal court; provided, that no jury trial may be held
on a proceeding involving a traffic infraction or other infraction. A party requesting a jury
shall pay to the court a fee which shall be the same as that for a jury in district court. If more
than one party requests a jury, only one jury fee shall be collected by the court. The fee shall
be apportioned among the requesting parties. Each juror shall receive $10___.00 for each
day in attendance upon the municipal court, and in addition thereto shall receive mileage at
the rate determined under RCW 43.03.060. [Ord. 2538 § 2, 1985].
Comment [JT3]: Confirm citation
Comment [JT4]: The jury fee amount is more than 25
years old and should probably be updated.
Comment [JT5]: Confirm citation
Edmonds City Code 2.15.260
2-21
2.15.240
Criminal process.
All criminal process issued by the municipal court shall be in the name of the state of
Washington and run throughout the state, and be directed to and served by the chief of
police chief, marshal, or other police officer of any city or to a sheriff in the state. [Ord.
2538 § 2, 1985].
2.15.260
Revenue – Disposition.
A. Costs in civil and criminal actions may be imposed as provided in district court. All
fees, costs, except those costs awarded to prevailing parties under RCW 4.84.010 and RCW
36.18.040 or other similar statutes, fines, forfeitures and other money imposed by any
municipal court for the violation of any municipal or town ordinances shall be collected by
the court clerk and, together with any other revenues received by the clerk, shall be depos-
ited with the city or town treasurer as a part of the general fund of the city or town, or
deposited in such other fund of the city or town, or deposited in such other funds as may be
designated by the laws of the state of Washington.
Comment [JT6]: confirm
Comment [JT7]: confirm
Edmonds City Code 2.15.260
2- (Revised )
B. The city treasurerfinance director shall remit the state imposed monthly 32 percentage
of the money received under this section, other than for parking infractions, to the state
treasurer in the manner required by law. Money remitted under this subsection to the state
treasurer shall be deposited as provided in RCW 43.08.250.
C. The balance of the money received under this section shall be retained by the city and
deposited as provided by law. [Ord. 2538 § 2, 1985].
Comment [JT8]: confirm
(Revised ) 2-
2-24
This page left intentionally blank.
Edmonds City Code 2.20.020
2- (Revised )
Chapter 2.20
SALARY PAYMENTS
Sections:
2.20.010 Bimonthly payments authorized.
2.20.020 Application of personnel policies to exempt employees.
2.20.010
Bimonthly payments authorized.
The city clerkfinance director is directed to pay the salaries of officials and employees of
the city of Edmonds on the fifth and the twentieth day of each month unless such employee
is paid once a month, in which case he shall be paid on the fifth day of each month. [Ord.
1440 § 2, 1969].
2.20.020
Application of personnel policies to exempt employees.
Employees of the city whose duties enable them to be classified as exempt employees
under the terms of the federal Fair Labor Standards Act are salaried employees. Regardless
of which exemption an employee qualifies for, the provisions of these ordinances and
personnel policies shall always be interpreted to ensure that the salaried status of the
employee is honored. In the event of any apparent conflict between the provisions of these
ordinances or the city’s personnel manualpolicies, the requirements of the federal Fair
Labor Standards Act or the provisions of federal regulation enacted to implement them,
such regulations and federal requirements shall control. By way of illustration and not
limitation, such ordinances and personnel policies shall be applied to salaried and exempt
employees to ensure that:
A. The salaries of such employees shall not be reduced in the event of absences of less
than one day. Accrued accumulated sick, compensatory, vacation and other leave banks
may be debited to the extent accrued and as permitted by federal statute and regulation.
B. The compensatory time program instituted in accordance with the provisions of per-
sonnel policy and administrative practice are intended as an additional benefit to the
employee. It permits the employee flexible use of accrued time off in a manner consistent
with their status as public servants. The city understands and acknowledges that an exempt
employee is responsible for the performance of his/her duties and that such employee is ulti-
mately answerable to the mayor as the chief administrative officer of the city for the appro-
priate performance of duties, regardless of the length of time necessary to perform such
duties. The city’s compensatory program has been implemented in order to better account
for such exempt employees’ time to the public and to ensure that time off accrued as
compensation for attendance at night meetings and other time consuming exercise of public
duties which occur outside of normal working hours may be compensated for by blocks of
time off at a later date in the nature of a holiday or vacation rather than time off taken in
absences of less than a day, which may not have the utility for the exempt employee nor
benefit all parties by providing a usable, scheduled block of time off at a time convenient
both to the employee and to the city.
2.20.020
2-26
C. The disciplinary policies of the city shall not be interpreted to permit the use of a sus-
pension without pay as a method of discipline for an exempt employee except for violations
of safety rules of major significance. In determining whether a violation of a safety rule of
major significance has occurred, the city’s personnel human resource manager and mayor
are directed to federal statutory and case law and the regulations established by the
Department of Labor to implement the Fair Labor Standards Act. [Ord. 2993, 1994].
2.25.010
(Revised ) 2-
Chapter 2.25
PAYMENT OF CLAIMS, DEMANDS AND VOUCHERS
Sections:
2.25.010 City auditing officer.
2.25.020 Preparation of list of claims, demands and vouchers.
2.25.030 Payment of claims, demands and vouchers.
2.25.040 Claims, demands and vouchers presented by officers and employees.
2.25.050 Travel authorization and expense reimbursement policies.
2.25.060 Compliance with state law for damage claims.
2.25.010
City auditing officer.
The administrative servicesfinance director shall serve as the city auditing officer and
shall act as auditor for the city for all claims, demands and vouchers presented to the city
council for approval, except those claims, demands or vouchers submitted pursuant to ECC
2.25.040. Such claims, demands and vouchers shall be prepared for audit and payment on a
form providing for the authentication and certification by the auditing officer that the
materials have been furnished, the services rendered or the labor performed as described,
and the claim, demand or voucher is a just, true and unpaid obligation against the city. [Ord.
2873 § 1, 1992].
2.25.020
Preparation of list of claims, demands and vouchers.
The accounting manager shall prepare a list of all claims, demands and vouchers
presented to the city and to be examined by the auditing officer. [Ord. 2873 § 1, 1992].
2.25.030
Payment of claims, demands and vouchers.
No claim, demand or voucher may be paid until approved by the city council unless the
following conditions are met:
A. The mayor and the auditing officer who are designated to sign the checks or warrants
shall each be furnished an official bond for the faithful discharge of his or her duties in an
amount determined by the city council, but not less than $50,000;
B. The city council has adopted contracting, hiring, purchasing and disbursing policies
that implement effective internal control;
C. The council president shall be designated as the auditing committee for the city
council. The council president shall review the documentation supporting claims paid and
review for approval by the city council at its next regular public meeting all checks or war-
rants issued in payment of any claim, demand or voucher. A list of each claim, demand or
voucher approved and each check or warrant issued indicating the check or warrant number,
the amount paid and the vendor or payee shall be filed in the city council office for review
by individual councilmembers prior to each regularly scheduled public meeting; and
D. The city council shall require that if, upon review, it disapproves a claim, demand or
voucher, the auditing officer and the officer designated to sign the checks or warrants shall
Comment [JT9]: Is this still a position we
have?
Comment [JT10]: This amount has not been
updated in 20 years.
Comment [JT11]: Should this be changed to
finance committee in light of the new mission
for the finance committee?
Comment [JT12]: Same question.
Comment [JT13]: Should these be two
different people?
2.25.030
2-28
jointly cause the disapproved claim, demand or voucher to be recognized as a receivable of
the city and shall pursue collection diligently until the amounts disapproved are collected or
until the city council is satisfied and approves the claim, demand or voucher.
Notwithstanding the fact that all of the above conditions are met, the city council may
stipulate that certain kinds or amounts of claims, demands or vouchers shall not be paid
before the city council has reviewed the supporting documentation and approved the issue
of checks or warrants in payment of those claims, demands or vouchers. [Ord. 2896 § 1,
1992; Ord. 2873 § 1, 1992].
Edmonds City Code 2.25.050
2- (Revised )
2.25.040
Claims, demands and vouchers presented by officers and employees.
Certificates as to claims, demands and vouchers of officers and employees of the city for
services rendered shall be made by the person charged with the duty of preparing and sub-
mitting vouchers for the payment of services, and that person shall certify that the claim,
demand or voucher is just, true and unpaid, which certificate shall be part of the voucher.
[Ord. 2873 § 1, 1992].
2.25.050
Travel authorization and expense reimbursement policies.
A. Policy. It is the city’s policy to provide payment for the reasonable accommodation of
travel required to conduct city business by city officials and employees.
B. Applicability. This section and the policies contained herein shall be applicable to all
elected officials, members of boards and commissions and city employees unless otherwise
specifically exempted.
C. Authorization for Travel. All requests for travel or training shall be submitted and
approved on an authorization to attend/travel form prior to the person’s departure date.
1. All anticipated costs should be listed on the form, whether the costs are known or
reasonably estimated.
2. The mayor is authorized to approve all employee’s requests which are included
within the city’s annual budget.
D. Travel and Training Request – City Council Approval. City council approval must be
obtained of all travel and training requests for members of the city council and members of
city boards and commissions.
E. Accommodations. Accommodations, such as transportation, lodging and conference
registration shall normally be arranged in advance by designated staff member and billed
directly to the city. Accommodations shall be made at the lowest reasonable rate available,
such as coach fare for air transportation, use of special discounts and single occupancy gov-
ernment rates for lodging. Air travel should be used when other reasonable methods of
transport are not otherwise available and time schedules require the additional expense.
F. Advance Payment of Expenses. Pursuant to ECC 3.04.040, advance payment of autho-
rized expenses in excess of $100.00, as listed on the authorization to attend/travel form, will
be provided upon request. Request for an advance payment must be made at least one week
prior to the departure date.
G. Reimbursement of Travel Expenses.
1. Travel expenses by city officials and employees shall be paid by the city in accor-
dance with the rate schedule listed below. Expense vouchers must be submitted for payment
within 10 days following the individual’s return. Expense receipts and/or credit card
receipts must be submitted for city payment. If a receipt has been lost or stolen, the
employee should submit a written statement to the administrative services director
explaining the circumstances of the missing receipt. Reimbursements based on this process
may be issued. Reimbursement for any expenses which exceed the limits set forth in this
policy shall require approval of the city council.
Transportation:
Air travel – Coach rate
2.25.050
2-30
Private car – Current IRS rate
Rental car – Requires prior approval
Lodging:
Regular lodging – Government/commercial rate
Conferences – Conference facility rate
Meals:
Actual reasonable cost of meals, subject to review by department head and/or mayor
Communications:
Telephone – One personal call per day kept to a reasonable amount
2.25.060
(Revised ) 2-
2. The transportation allowance shall be based upon the direct route round trip costs.
Other allowable costs shall include ferry tolls and off-street parking. Taxis may be used if
they are the most reasonable means of transportation available.
H. Nonallowable Expenses. Expenses not approved for reimbursement include, but are
not limited to, alcoholic beverages, expenses for family or guests, entertainment, travel
costs paid by another organization, mileage (if traveling as a passenger in a nonowned car),
limousine services and personal travel insurance. Only the normal, reasonable and actual
expenses will be reimbursed. Public officials and employees utilize public funds for their
expenses and are admonished and requested to limit expenditures to those reasonably neces-
sary to provide safe, clean and convenient lodging and healthy meals in settings appropriate
to the public mission with which they have been entrusted.
I. Use of Private Cars. Private cars should be used by city officials and employees when-
ever a city vehicle is not available and/or the time the official or employee will be absent
exceeds two or more days. Drivers must have a valid operator’s license, and the car must be
insured to the state’s minimum liability standards. The mayor, members of the city council,
boards and commissions shall not be reimbursed for mileage expenses incurred within the
city limits of Edmonds. City employees will be reimbursed for mileage when using a
private vehicle within the city limits when such use is in furtherance of city business. The
city’s mileage reimbursement rate is intended to cover the cost of fuel, maintenance and
insurance costs. Persons using a private vehicle and seeking reimbursement for mileage
must maintain a valid driver’s license and individual auto insurance, including public liabil-
ity, bodily injury and property damage, which insurance shall be deemed to be primary as to
any other insurance available to the city. If a private vehicle is used in lieu of air transporta-
tion, the total amount of reimbursement shall not exceed the cost of air fare as established in
subsection H of this section. [Ord. 3512 § 1, 2004; Ord. 3214 § 1, 1998; Ord. 2953 § 1,
1993; Ord. 2893 § 1, 1992; Ord. 2873 § 1, 1992].
2.25.060
Compliance with state law for damage claims.
Claims or demands for damages to persons or property shall be presented to the city in
accordance with the provisions of Chapter 35A.31 RCW. [Ord. 2873 § 1, 1992].
Edmonds City Code 2.30.020
2- (Revised )
Chapter 2.30
MUNICIPAL EMPLOYEES
BENEFIT PLAN
Sections:
2.30.010 Employee benefit plan authorized.
2.30.020 Plan mandatory.
2.30.010
Employee benefit plan authorized.
There is established for qualified city employees a benefit plan to be provided by the city
in lieu of coverage under the Federal Old Age Survivors Disability and Health Insurance
Act. The benefit plan shall be as set forth in that certain document entitled, “City of
Edmonds Municipal Employees Benefit Trust Plan,” prepared by Howard Johnson and
Company, three copies of which are and have been on file in the office of the city clerk for
use and examination by the public. [Ord. 1922 § 2, 1977; Ord. 615 § 1, 1951].
2.30.020
Plan mandatory.
The terms of the plan shall be mandatory for all present and future qualified city
employees. [Ord. 1922 § 3, 1977; Ord. 615 § 2, 1951].
Edmonds City Code 2.35.010
2-33
Chapter 2.35
VACATION AND SICK LEAVE
Sections:
2.35.010 Definitions.
2.35.020 Holidays.
2.35.030 Vacations.
2.35.040 Compensating time.
2.35.045 Shared leave.
2.35.050 Emergency service.
2.35.060 Sick leave.
2.35.070 Transfer of position.
2.35.080 Extenuating circumstances.
2.35.090 Conflict.
2.35.010
Definitions.
A. “Compensating time” is that period of time that an employee may have away service
of the city due to service in excess of regular hours.
B. “Continuous service” is continuous service of an employee of the city and shall con-
tinue until resignation or involuntary dismissal. Military leave of not to exceed 30 days in
any one calendar year, absence because of military service in time of war, and permitted
sick leave shall not constitute an interruption of continuous service.
C. “Contract employee” is an employee whose terms and conditions of employment are
determined by an annual contract with the city. Contract employees shall include but are not
limited to the executive assistant to council resource person; provided, however, that no
person shall be deemed a contract employee without the express authorization of the city
council. The provisions of the contract shall govern and control and no provision of any
collective bargaining agreement or this chapter shall be applicable to the position unless
specifically referenced in the contract and the city ordinance. The employee shall receive
only those benefits provided by the contract or specifically required pursuant to state or
federal law.
D. “Day” means a standard eight-hour work day. The vacation, sick leave and other
accruals referenced in this chapter shall be converted to a total of hours earned, based upon
each day of accrual equaling eight hours of accrual.
(Revised ) 2-
E. “Employee” means those persons employed in the service of the city on a full-time
basis and who are remunerated pursuant to the annual salary ordinance, other than those
persons for whom the city has recognized a sole collective bargaining agent.
F. “Service” is being present for and/or performing the duty to which an employee of the
city has been assigned.
G. “Spouse” shall mean an individual who is married to a city employee under the laws
of the state of Washington, or who is in a domestic partnership which has been registered
with the state of Washington in accord with the provisions of Chapter 43.07 RCW. [Ord.
3675 § 1, 2007; Ord. 3547 § 1, 2005; Ord. 2870 § 2, 1992].
2.35.020
Holidays.
A. Each employee shall be entitled to one day away from service for each of the follow-
ing holidays:
January 1st (New Year’s Day);
Third Monday of January (Martin Luther King, Jr. Day);
Third Monday of February (President’s Day);
Last Monday of May (Memorial Day);
July 4th (Anniversary of Declaration of Independence);
First Monday of September (Labor Day);
November 11th (Veteran’s Day);
Fourth Thursday of November (Thanksgiving Day);
Day immediately following Thanksgiving Day;
December 24th and 25th (Christmas Eve and Christmas Day);
B. Each employee who, because of the nature of his/her service, serves on a holiday, shall
be compensated in accordance with the following provisions:
1. Employees classified as nonexempt shall, at his/her option, be compensated for
work on that holiday either by payment for such work at the overtime rate of pay or, may, at
his/her election receive an equivalent amount of compensatory time off at a date convenient
to the city. Such day away from service shall be set at a date mutually agreed upon, but shall
be set within 12 months of the holiday served. Such rate of pay shall not be pyramided in
the event that any hours worked are subject to the overtime provisions of the Fair Labor
Standards Act.
2. Exempt employees shall be permitted one full day away from service with full pay
on a day which he/she would otherwise have served. Such day off shall be scheduled at a
date mutually agreed upon within 12 months of the holiday served.
C. No employee shall be called to work on any holiday for less than a full day of work.
When any of the aforementioned holidays falls on a Sunday, the Monday following shall be
considered the holiday. If the holiday occurs during an employee’s vacation, he/she shall
receive the holiday pay in addition to his/her vacation pay.
D. Nothing in this section shall be construed to have the effect of adding or deleting the
number of paid holidays provided for in any existing agreement between the city and any
group or groups of employees of the city.
If any of the legal holidays set forth in this section are also federal legal holidays but
observed on different dates, only the holiday occurring on the date specified shall be recog-
nized as a paid legal holiday. In no case shall both be recognized as paid legal holidays for
Edmonds City Code 2.35.020
2-35
employees. [Ord. 3404 § 1, 2002; Ord. 2821 § 1, 1991; Ord. 2571 § 1, 1986; Ord. 1862 § 1,
1976; Ord. 1422, 1969; Ord. 1168 § 2, 1966].
Edmonds City Code 2.35.030
2- (Revised )
2.35.030
Vacations.
A. Regular employees shall accrue the following amount of vacation leave with pay
based on the length of continuous service, as that term is defined in the personnel policies:
1. Nonexempt, represented employees shall receive vacation leave in accordance with
the applicable collective bargaining agreement;
2.35.030
(Revised ) 2-
2.35.030
2-38
This page left intentionally blank.
Edmonds City Code 2.35.030
2- (Revised )
2. Nonexempt and exempt nonrepresented employees below the level of supervisor
shall accrue annual vacation in accordance with the following schedule:
Years of Employment Days of Vacation
After the first 6 months of
continuous employment
6 days of credit
Second 6 months of
continuous employment
5 days additional
2 years through 5 years 11 days per year
6 years through 11 years 16 days per year
12 years through 19 years 21 days per year
20 years and thereafter 22 days per year
3. Division managers, supervisors, and equivalent positions, consisting of those indi-
viduals designated as such in the annual salary ordinance, shall accrue annual vacation in
accordance with the following schedule:
Years of Employment Days of Vacation
After the first 6 months
of continuous
employment
8 days of credit
Second 6 months of
continuous employment
8 days additional
2 years through 5 years 16 days per year
6 years through 11 years 21 days per year
12 years through 19 years 22 days per year
20 years through 24 years 25 days per year
25 years and thereafter 27 days per year
4. The police chief, fire chief and those individuals designated on the annual salary
ordinance as directors shall initially accrue 22 days of vacation per year. Such accrual shall
be credited on a semi-monthly basis with each employee’s paycheck, except as provided
above. The rate of accrual shall be reflected by a credit equal to the proportionate share of
vacation earned for the period.
B. Employees are encouraged to use their accumulated vacation time within the year in
which it is accrued. Vacation accruals of up to one two year’s accumulation may be carried
2.35.040
2-40
over from one year to the next. Employees who give notice of retirement within 24 months
are authorized to accumulate two years’ accrual at any time prior to retirement.
C. Vacation schedules must be submitted by each department not later than March 1st of
each year.
DC. Any employee whose service is honorably terminated after the completion of six
months of continuous service shall be paid for any vacation time accumulated prior to the
effective date of termination. [Ord. 3583 § 1, 2006; Ord. 3545 § 2, 2005; Ord. 3505 § 1,
2004; Ord. 3279 § 2, 1999; Ord. 2970 § 1, 1994; Ord. 2716, 1989].
2.35.040
Compensating time.
When work beyond regular hours is required of an employee of the city (excluding those
employees designated as exempt from this benefit on the annual salary schedule)
compensating time off may be allowed as city requirements permit, subject to the following
requirements:
A. Nonexempt employees, on their request and at the city’s option, may be permitted to
take compensating time off at the overtime rate of one and one-half times the actual
overtime worked in lieu of payment; provided, that such employees may not accumulate
more than 40 80 hours of compensating time and any compensating time off must be used
within the 12-month period following the date on which overtime is earned.
B. All exempt employees other than those excluded by the annual salary ordinance (see
subsection E of this section) shall receive compensatory time for night meetings, emergency
call outs, and other similar periods for which they are required by their supervisor to work.
Compensating time shall not be earned for short extensions of regular work hours less than
one hour in length, such as staying late or coming in early. Compensatory time for such
exempt employees shall be earned at the straight time rate, one hour of compensatory time
earned for each hour worked. The measurement of such time shall be in accordance with the
mayor’s administrative policies. Commencing January 1, 1990, such exempt employees
shall be allowed to accumulate up to a maximum of 40 80 hours of compensatory time
during any calendar year. The terms of use shall be as established by the mayor’s
administrative policy. If an employee earns additional compensatory time after he or she has
accumulated the maximum, then the employee must either be paid for the additional time or
provided time off during the next pay period.
2.35.045
(Revised ) 2-
C. Compensating time shall be taken at the convenience of the city. All compensating
time must be recorded and then approved by the employee’s supervisor and/or department
head.
D. Upon termination no exempt employees shall be paid for unused compensatory time
unless time has been earned in excess of the 40-hour maximum. Nonexempt employees
shall be paid for unused compensating time at one and one-half times the overtime worked.
However, every effort should be made to use compensating time prior to termination. For
the remainder of the budget year 2004, the positions excluded by prior ordinance (prior
section ECC 2.35.040(A)) shall not be entitled to compensating time off.
E. Employees designated as exempt from this compensating time provision shall receive
a monthly salary as designated on the annual salary ordinance. Their presence or absence
from the regular work schedule shall be reviewed in terms of the employee’s overall
performance in accordance with the mayor’s administrative policies and the city personnel
rulespolicies. [Ord. 3505 § 2, 2004; Ord. 3279 § 3, 1999; Ord. 2732 § 1, 1989; Ord. 2542,
1985; Ord. 2508, 1985; Ord. 2482, 1985; Ord. 2340, 1983; Ord. 2204 § 1, 1981; Ord. 1939,
1977; Ord. 1168 § 4, 1966].
2.35.045
Shared leave.
A. Intent. The purpose of shared leave is to permit city employees, at no additional em-
ployee cost to the city other than the administrative cost of administering the program, to
come to the aid of a fellow employee who is suffering from or has an immediate family
member suffering from illness, injury, impairment, physical or mental conditions which has
caused, or is likely to cause, the employee to take leave without pay or to terminate his or
her employment. “Immediate family” is defined as spouse, registered domestic partner, son,
daughter, mother, father, and in-laws of the same degree. The personnel directorhuman
resource manager may, but has no obligation, to approve recognition of other, significant
relationships similar in nature to that of the immediate family, if the needs of the city
permit. In addition to these purposes, the shared leave program may be used by employees
who have been involuntarily called to military service.
B. A department director, with the mayor’s approval, may permit an employee to receive
shared leave under this section if:
1. The employee suffers, or has an immediate family member suffering from an
illness, injury, impairment or physical or mental condition, which has caused, or is likely to
cause, the employee to go on leave without pay or to terminate his or her employment with
the city. In addition, the shared leave program may be utilized by an employee who has
been involuntarily called to active duty in the Washington National Guard, or in the Army,
Navy, Air Force, Coast Guard or Marine Corps of the United States. An employee seeking
to utilize the shared leave program due to an involuntary call to military service need not
establish compliance with subsections (B)(2) through (4) of this section.
2. The employee has depleted or will shortly deplete his or her total of accrued vaca-
tion, sick leave, compensatory time, holiday time, and/or other paid leave.
Edmonds City Code 2.35.045
2- (Revised )
3. Prior to a request to use shared leave, the employee has abided by the sick leave
policy.
4. The employee has diligently pursued and is found to be ineligible for state industrial
insurance benefits or such benefits have been exhausted.
5. Use of shared leave will not significantly increase the city’s costs except for those
(Revised ) 2-
2-44
This page left intentionally blank.
Edmonds City Code
2- (Revised )
costs which would otherwise be incurred in the administration of this program and
which would otherwise be incurred by the employee’s department.
C. The department director, with the concurrence of the mayor, shall determine the
amount of shared leave, if any, which an employee may receive under this section. The
employee shall be required to provide appropriate medical justification and documentation
both of the necessity for the leave and the time which the employee can reasonably be
expected to be absent due to the condition. Shared leave shall be limited to no more than a
maximum of six continuous calendar months or six months total in any five-year period and
cannot be used to extend the absence of the employee beyond the post-leave time prescribed
by state statute, the applicable labor agreement, or city policy.
D. Shared leave shall be funded through voluntary transfers of accrued vacation and/or
sick leave from other city employees to the employee approved for a shared leave. Both
vacation and sick leave can be donated for a shared leave request, which has been approved
due to an extraordinary/catastrophic type illness or injury. For this type of request, all
donated vacation must be used prior to any use of donated sick leave. For illnesses and inju-
ries, which are noncatastrophic in nature, only vacation leave can be donated and used. Sick
leave donations are not allowed for this type of request. Co-workers who donate leave must
retain a reasonable amount of accrued vacation and sick leave to protect them from a wage
loss due to illness or injury and to enjoy a reasonable vacation period. When reviewing
police employees, the police chief may consider holiday and compensatory time for
purposes of approving shared leave requests and donations of leave time. Department
directors shall not transfer any leave time in excess of the amount specified in the request.
All donations shall be voluntary. The department director shall determine that no significant
increase in city costs will occur as a result of the transfer of leave.
E. Leave may be transferred from employee(s) from one department to an employee of
the same department, or, with the concurrence of both department directors, to an employee
of another department.
F. While an employee is on shared leave, he or she will continue to be classified as a city
employee and shall receive the same treatment, in respect to salary and benefits, as the em-
ployee would otherwise receive if using vacation leave.
1. All salary benefit payments made to the employee on a shared leave shall be made
by the department employing the person using the shared leave.
2. The employee’s salary rate shall not change as a result of being on shared leave nor,
under any circumstances, shall the total of the employee’s salary and other benefits,
including but not limited to state industrial insurance or any other benefit received as a
result of payments by the city to an insurer, health care provider, or pension system, exceed
the total of salary and benefits which the employee would have received had he or she been
in a regular pay status.
G. Leave shall be transferred on a dollar-for-dollar basis. The value of the leave shall be
determined at the current hourly wage of the transferor and the leave available to the receiv-
ing employee shall be calculated at the receiving employee’s wage.
H. The personnel departmenthuman resource manager shall be responsible for computing
values of donated leave and shared leave, and shall also be responsible for adjusting the
accrued leave balances to show the transferred leave. The administrative services director
shall determine the appropriate fund transfers and budget amendments as needed for city
2-46
council action. Records of all leave time transferred shall be maintained in the event any
unused time is returned at a later date.
2.35.050
(Revised ) 2-
I. The value of any leave transferred which remains unused shall be returned at its
original value to the employee or employees who donated the leave. The department
director shall determine when shared leave is no longer needed. To the extent
administratively feasible, the unused leave shall be returned on a pro rata basis.
J. The personnel departmenthuman resource manager shall monitor the use of shared
leave to ensure equivalent treatment for all employees of the city. Inappropriate use or
treatment of the shared leave provision may result in cancellation of the donated leave or
use of shared leave. [Ord. 3412 § 1, 2002; Ord. 3373 § 2, 2001; Ord. 2910 § 1, 1993; Ord.
2738 § 1, 1989].
2.35.050
Emergency service.
During an emergency all employees shall be available for extra duty as required by the
city. [Ord. 1168 § 5, 1966].
2.35.060
Sick leave.
A. Represented employees accrue sick leave at the rate of and to the maximum estab-
lished in the respective collective bargaining agreements. Nonrepresented employees shall
accrue sick leave at the rate of one working day for each full calendar month of the
employee’s continuous service. The maximum amount of accrued sick leave shall not
exceed 1,000 hours for such nonrepresented employees.
B. Upon honorable termination, unused sick leave shall be paid to nonrepresented
employees at a rate equal to one-half of the regular rate of pay at the date of termination to a
maximum of 800 hours. In the event of the death of an employee, the payment for unused
sick leave shall be paid to the surviving spouse or to the estate of the decedent if there is no
surviving spouse. Honorable termination means resignation or lay-off due to lack of work or
funding and shall not include any discharge for cause. In the event that further or conflicting
terms are established by the provisions of collective bargaining agreements, such provisions
shall control such payments to represented employees in accordance with their respective
collective bargaining agreement.
C. An employee eligible for sick leave with pay shall be granted such leave for:
1. Personal illness or physical incapacity resulting from a cause beyond the
employee’s control;
2. Forced quarantine of the employee;
3. Upon approval of the mayor, the death of a member of an employee’s immediate
family.
D. The certificate of a physician and/or a written report concerning the need for the sick
leave may be required by the city, and if so required shall be supplied by the employee in
order to qualify for sick leave with pay.
E. As an incentive to the appropriate use of sick leave, nonrepresented employees may
earn additional leave hours on an inverse basis to the amount of sick leave used during the
calendar year, in accordance with the following schedule:
Hours of
Sick Leave Used
Annual Leave
Hours Earned
2.35.060
2-48
Hours of
Sick Leave Used
Annual Leave
Hours Earned
0 24
8 16
16 8
24 0
Annual leave earned under this program shall be used in the calendar year in which the
leave was earned. Absences compensated through the state workers’ compensation illness
or injury program shall not be taken into consideration when applying the eligibility
standards. The leave earned shall be pro-rated to the nearest full hour on the basis of sick
leave used.
F. Nonrepresented employees who have accrued in excess of 800 hours of sick leave may
convert the excess hours to a cash payment at the rate of three hours of sick leave for one
hour of compensation at the employee’s current rate of pay, up to a maximum of $1,000 per
year. The human resources department manager shall notify the employee of his or her
accrued
Edmonds City Code 2.35.090
2- (Revised )
sick leave hours with the last paycheck in August of each year. The sick leave payout shall
be paid with the first paycheck in January. Employees must request the optional sick leave
payout within 10 working days from the date notice of accrued sick leave was provided.
G. Newly hired employees who are entitled to transfer sick leave from their previous
employer to the city of Edmonds pursuant to interlocal agreement, collective bargaining
agreement and/or state law may transfer such sick leave banks subject to the rules set forth
in this section. In addition, a transferred employee who would, under the provisions of the
city’s personnel policies, be required to pay back worker’s compensation benefits advanced
by the city and thereby restore his/her sick leave bank may exercise such rights with respect
to funds received from Labor and Industries as worker’s compensation within the first six
months of their employment, thereby buying back sick leave which otherwise could have
been transferred. [Ord. 3444 § 1, 2003; Ord. 3279 § 4, 1999; Ord. 2668 § 2, 1988; Ord.
2664 § 7, 1988; Ord. 1462, 1970; Ord. 1422, 1969; Ord. 1168 § 6, 1966].
2.35.070
Transfer of position.
In the event an employee is transferred from one position to another within the city, any
accrued vacation time and/or accrued sick leave time and/or compensating time shall be
available to the employee in his new position. [Ord. 1168 § 7, 1966].
2.35.080
Extenuating circumstances.
The foregoing provisions of this chapter shall be considered as minimum employee
privileges, which may be extended for extenuating circumstances upon the approval of the
mayor. [Ord. 1168 § 8, 1966].
2.35.090
Conflict.
A. In the event that any provision of this chapter or any provision of this title shall con-
flict with any provision of an employment contract or collective bargaining agreement
approved by the city council, such contract or agreement shall prevail. In no event shall any
employee be entitled to claim greater benefits under this chapter than those provided for by
a collective bargaining agreement or employee contract covering said individual’s employ-
ment.
B. It is understood that in order to attract experienced personnel, the city may be required
to authorize deviations from the benefits established by this title or through the city’s
personnel manualpolicies. During the course of any budget year, the mayor or his designee
is authorized to extend offer letters to individuals, which provide for benefits greater than
those to which an entry-level employee would be entitled. The purpose of this authorization
is to permit the city to attract persons with experience at comparable public agencies. When
the mayor, in his discretion, believes that it is necessary to attract such individuals to the
city, benefits may be authorized which place an individual at a higher level of benefits, such
as vacation accrual, than their hire date would otherwise indicate. Such employment offers
shall be ratified by the city council. In the event such ratification is not granted, the indi-
vidual shall retain those benefits only for the budget year in which they are offered. The
mayor’s offer shall not exceed the maximum imposed for employees of the classification or
2.35.090
2-50
job status which has been established for such benefit without the prior written consent of
the city council. All such offers shall be limited to and within the funds budgeted for the
budget year in which the offer is made. [Ord. 3505 § 3, 2004; Ord. 2571 § 3, 1986].
2.36.010
(Revised ) 2-
Chapter 2.36
MILITARY LEAVE*
Sections:
Xac5104622.36.010 Annual leave for reservists.
Xac5177702.36.020 Military service.
2.36.030 Other military leave and obligations.
*Code reviser’s note: Ord. 3373 added this chapter as Chapter 2.25. It has been editorially renumbered to pre-
vent duplication of chapter numbers.
2.36.010
Annual leave for reservists.
Every city employee who is a member of the Washington National Guard or of the Army,
Navy, Air Force, Coast Guard, or Marine Corps Reserve of the United States, or of any
organized reserve or armed forces of the United States, shall be entitled to annual leave as
provided in RCW 38.40.060. [Ord. 3373 § 1, 2001].
2.36.020
Military service.
A. Subject to the provisions of subsections (B) through (G) of this section, every city
employee who is called to active duty or enlists for duty in the Washington National Guard,
or in the Army, Navy, Air Force, Coast Guard or Marine Corps of the United States of
America shall be entitled to receive from the city, commencing on the first day the
employee reports for active duty, or the first day of duty after expiration of accrued leave
(see subsection (A)(4) of this section), and continuing for the period specified below, or
until the employee’s discharge from service, whichever first occurs:
1. For 60 days, the difference, if any, between the employee’s regular salary or wages,
fixed as of the last day of service rendered to the city prior to reporting for active duty, and
the military compensation paid to the employee for the employee’s military service,
inclusive of housing and food allowances and other similar expenses; and
2. For 90 days, following the expiration of leave provided for in subsection (A)(1) of
this section: medical, dental and vision benefits for the employee and the employee’s
dependents, at the same level as provided to the employee and the employee’s dependents
as of the last day of service rendered to the city prior to reporting for active duty. To the
extent consistent with plan documents, the employee may continue to participate in the
MEBT plan for so long as the employee receives eligible compensation salary under
subsection (A)(1) of this section or through the use of accrued leave.
3. An employee shall be entitled to utilize the total of the benefits set forth in this sec-
tion once within any five-calendar-year period. The five-year period shall commence on the
first day such benefit(s) are used.
4. An employee may utilize vacation, compensatory time and other forms of accrued
leave eligible for use in accordance with the terms of, and limitations on the use of, such
accrued leave, prior to or in conjunction with the use of military leave, in order to supple-
ment or extend the benefits created by this chapter. Use of such benefits shall result in an
adjustment of time limits for military leave to reflect the usage of accrued leave.
2.36.030
2-52
B. In order to qualify for the compensation in benefits provided under subsection (A) of
this section, an employee who is involuntarily called to or enlists in active military service
must execute an agreement obligating the employee to return to work at the city upon
completion of active duty and within the employment rights period established by federal
law. The agreement shall provide that if the employee fails to return to city employment
during the time period prescribed by law, the employee shall be obligated to reimburse the
city for all compensation and benefits that are paid under this section.
C. In order to receive the compensation provided by subsection (A)(1) of this section, the
employee shall be required to submit copies of his or her military pay stubs showing all
compensation received from the military during the period of active service. The employee
may submit such stubs once per pay period but no more frequently than once every two
weeks. The city shall pay the compensation amount due under subsection (A)(1) of this
section, if any, at the time of the city’s next regularly scheduled payroll.
D. City employees who have already been involuntarily called to military service or
enlisted in military service prior to the effective date of the amendment of this section
(January 19, 2009) may qualify for the compensation and benefits provided herein by
signing an agreement to return as provided in subsection (B) of this section. In such case,
the 60 days of compensation and benefits and the 90 days of insurance continuation shall
commence on the date the agreement is signed.
E. During the period of military leave, the employee shall not accrue or receive any other
compensation, benefits, seniority or any other rights whatsoever from the city except those
specifically provided for in this section and those specifically required by state and federal
law, except to the extent that additional leave accrues through the use of accrued leave
under subsection (A)(4) of this section.
F. Use of the term “employee” in this section in order to describe those called to military
service is for convenience only and is not intended to imply that such persons remain city
employees during the period of active duty. Upon completion of the last day of service for
the city prior to reporting for active military service, such person is no longer a city
employee for any purpose, unless and until reemployed by the city as provided under state
and federal law.
G. Nothing herein shall be interpreted to expand the rights of employees to return to the
city beyond those granted by state and federal law. By way of illustration and not limitation,
the city reserves its right to determine whether an employee can be reasonably
accommodated in the event that he/she becomes disabled, to refuse to employ an individual
who is dishonorably discharged or otherwise to exercise its statutory or common law
discretion as a public employer. [Ord. 3722 § 1, 2009; Ord. 3399 § 1, 2002; Ord. 3373 § 1,
2001].
2.36.030
Other military leave and obligations.
The city will comply with all provisions of state and federal law relating to military
leaves and benefits, including, but not limited to, 38 U.S.C. § 4301, et seq., and RCW
38.40.060. [Ord. 3373 § 1, 2001].
Edmonds City Code 2.37.010
2-53
Chapter 2.37
MISCELLANEOUS LEAVE AND BREAK PROVISIONS
Sections:
2.37.010 Breaks.
2.37.010
Breaks.
A. Pursuant to the provisions of WAC 296-126-001(4), the city of Edmonds hereby
exempts its employees from the provisions of Chapter 296-126 WAC. By way of
illustration and not limitation, the city’s employees shall not be governed by the provisions
of WAC 296-126-092 relating to meal periods and rest periods.
B. This exemption shall be interpreted in accordance with the city’s bargaining obliga-
tions pursuant to the provisions of Washington law. Nothing herein shall be interpreted to
abrogate past practice or to permit the alteration of any term or condition of employment
which is a mandatory subject of bargaining, without notice to and, where appropriate, bar-
gaining with the appropriate collective bargaining representatives. [Ord. 3447 § 1, 2003].
Comment [JT14]: This is no longer a valid
reference. Need to check
2.40.005
2-54
Chapter 2.40
OATH AND BONDS FOR OF OFFICERS
Sections:
2.40.010 Bonds required – Amounts, blanket bond authorized.
2.40.020 Premium payments.
2.40.030 Refusal to give bond – Vacation of office.
2.40.005
Definitions.
Except where the context clearly requires a contrary interpretation, the term “officer” shall
include the following positions of the city of Edmonds: mayor, councilmember, municipal
court judge, hearing examiner, city attorney, city prosecutor, police chief, city clerk, and all
directors of the city.
Except where the context clearly requires a contrary interpretation, the term “official” shall
be synonymous with the term “officer” when used as a noun.
2.40.010
Bonds required – Amounts, blanket bond authorized.
The finance director, city clerk, deputy city clerk, chief of police and city attorney shall
be bonded and may be so bonded by an individual bond policy or by a blanket bond policy
including other city employees, naming the city of Edmonds as its beneficiary and bonding
all covered officers and employees for $5,000 or more for fidelity, for $5,000 or more for
faithful performance, and for $45,000 or more as an aggregate excess fidelity coverage. The
surety for such bond shall be a surety company authorized to do business in the state of
Washington, or an unauthorized surety insurer as a surplus line pursuant to Chapter 48.15
RCW. Any such bond offered in satisfaction of this section must be approved by the mayor.
[Ord. 2317 § 1, 1982].
2.40.020
Premium payments.
The premium of bonds meeting the requirements of this chapter shall be paid by the city
of Edmonds. [Ord. 2317 § 2, 1982].
2.40.030
Refusal to give bond – Vacation of office.
Upon the failure or refusal of any city officer to give bond as required by law, and within
a reasonable time, the council shall have the power to declare his office vacant. [Ord. 2317
§ 3, 1982; Ord. 268 § 3, 1913].
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Comment [JT15]: not required by state law
Comment [JT16]: not required by state law
Comment [JT17]: consider updating
Comment [JT18]: consider updating
Comment [JT19]: consider updating
Edmonds City Code 2.40.030
2-55
2.40.040
Oath of officers.
Any officer before entering upon the performance of his or her duties shall be required
to take an oath or affirmation for the faithful performance of his or her duties. The oath or
affirmation shall be filed with the county auditor.
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2.50.010
2-56
Chapter 2.50
FIREMEN’S RELIEF AND
PENSION SYSTEM
Sections:
2.50.010 Firemen’s pension board created.
2.50.020 Secretary of board.
2.50.030 Chairman pro tempore.
2.50.040 Quorum of board.
2.50.050 Meetings and duties.
2.50.010
Firemen’s pension board created.
A. There is hereby created the Edmonds firemen’s pension board to consist of the fol-
lowing five members:
1. The mayor, who shall be chairman of the board;
2. The city clerk;
3. The finance director; and
4. Two regularly employed firemen elected by secret ballot of the firemen.
B. The first members to be elected by the firemen shall serve for a term of one and two
years, respectively, and their successors shall be elected annually for a two-year term. The
two firemen so elected shall, in turn, select a third fireman who shall serve as an alternate in
the event of absence of one of the regularly selected firemen. [Ord. 1133 § 1, 1965].
2.50.020
Secretary of board.
The board may select and appoint a secretary who may, but need not be, a member of the
board. [Ord. 1133 § 1, 1965].
2.50.030
Chairman pro tempore.
In case of absence or inability of the chairman to act, the board may select a chairman pro
tempore who shall during such absence or inability perform the duties and exercise the
powers of the chairman. [Ord. 1133 § 1, 1965].
2.50.040
Quorum of board.
A majority of the members of the board shall constitute a quorum and have power to
transact business. [Ord. 1133 § 1, 1965].
2.50.050
Meetings and duties.
The board shall hold such meetings and perform those duties as prescribed to the board
by the applicable statutes of the state of Washington, specifically including Chapters 41.16
and 41.18 RCW as may be amended from time to time. [Ord. 1133 § 1, 1965].
Edmonds City Code 2.60.040
2-57
Chapter 2.60
RESERVE FIRE FIGHTERS’ RELIEF AND PENSIONS ACT
Sections:
Xac5177862.60.010 Number of reserve restrictions.
Xac5109172.60.020 Reserves enrolled – Purpose.
Xac5109202.60.030 Membership restrictions.
Xac5109232.60.040 Annual fees payable by city and reserves.
2.60.010
Number of reserve restrictions.
The city of Edmonds fire department may staff up to 15 “reserve” personnel to supple-
ment the career staff. [Ord. 3245 § 2, 1999; Ord. 555 § 1, 1946].
2.60.020
Reserves enrolled – Purpose.
All of the reserve members of the city of Edmonds fire department are hereby enrolled
under the relief and compensation provisions of the Volunteer Fire Fighters’ Relief and
Pensions Act of the state of Washington set forth in Chapter 41.24 RCW for the purpose of
providing protection for the reserves and their families from death and disability arising in
the performance of their duties as a reserve. [Ord. 3245 § 3, 1999; Ord. 555 § 2, 1946].
2.60.030
Membership restrictions.
Any member of the reserve staff of the city of Edmonds fire department may enroll under
the pension provisions of the said Volunteer Fire Fighters’ Relief and Pensions Act for the
purpose of enabling any such reserve so electing to avail himself/herself of the retirement
provisions of said act. [Ord. 3245 § 4, 1999; Ord. 555 § 3, 1946].
2.60.040
Annual fees payable by city and reserves.
The annual fee paid by the city of Edmonds for each member of its fire department
reserve staff for the purpose of affording the benefits derived from the state trust fund, and
the fees payable by the reserves where applicable, shall be paid at those rates prescribed by
state law, Chapter 41.24 RCW, Volunteer Fire Fighters’ Relief and Pensions Act, as may be
amended. [Ord. 3245 § 5, 1999; Ord. 1238 § 2, 1966; Ord. 555 § 4, 1946].
Comment [JT20]: Still need to discuss
disposition of the remainder of this section.
2.70.010
2-58
Chapter 2.70
RETIREMENT SYSTEM
Sections:
2.70.010 Election to participate.
2.70.020 Number of employees and officials included.
2.70.030 Basis for prior service credit.
2.70.040 Basis for contributions.
2.70.050 Repealed.
2.70.010
Election to participate.
The city of Edmonds has elected and does elect to participate as a member of the state-
wide city employee’s retirement system for pension, relief, disability and retirement for the
employees of the city of Edmonds as provided by Chapter 41.44 RCW. It is the intent of
this chapter that only regular and full-time employees and officers of said city shall be
included in said system; provided, however, that other officers and employees of said city
may be included thereunder solely at the discretion of the city council; and provided, fur-
ther, that no elective official shall be included unless said official so elects and files a
written notice of such election with the board of trustees of said pension system and with
the city clerk. [Ord. 856 § 1, 1960].
2.70.020
Number of employees and officials included.
The number of employees and officials, other than elective officials, who shall be
included as members of said pension system is approximately 30. [Ord. 856 § 2, 1960].
2.70.030
Basis for prior service credit.
The basis for prior service credit shall be .6667 percent of final compensation known as
one-half prior to service credit. [Ord. 856 § 4, 1960].
2.70.040
Basis for contributions.
The basis for contributions shall be established by and in accordance with the provisions
of the retirement system. [Ord. 3165 § 3, 1997].
2.70.050
Basis for contributions.
Repealed by Ord. 3165. [Ord. 856 § 6, 1960].
Edmonds City Code 2.70.050
2-59
Chapter 2.80
PROFESSIONAL CONSULTANTS*
(Repealed by Ord. 3303)
*Code reviser’s note: Ordinance 3303, Exhibit A, available in the office of the city clerk, adopts the
purchasing policy of the city.
2.90.010
2-60
Chapter 2.90
JAIL FACILITIES
Sections:
2.90.010 Adopted WAC custodial care standards.
2.90.010
Adopted WAC custodial care standards.
The following chapters and sections of the Washington Administrative Code which per-
tain to 6-hour “holding facilities,” as defined therein, which are not classified as advisory,
including all future amendments thereto, are hereby adopted by reference pursuant to the
requirements of the City and County Jails Act, Chapter 70.48 RCW, as amended by Chapter
462, Section 17, Laws of 1987:
A. Chapter 289-02 WAC, Introduction and Definitions;
B. Chapter 289-14 WAC, Custodial Care Standards – Administration;
C. Chapter 289-15 WAC, Custodial Care Standards – Safety;
D. Chapter 289-16 WAC, Custodial Care Standards – Operations;
E. Chapter 289-18 WAC, Custodial Care Standards – Security;
F. Chapter 289-19 WAC, Custodial Care Standards – Prisoner Conduct;
G. Chapter 289-20 WAC, Custodial Care Standards – Health & Welfare;
H. Chapter 289-24 WAC, Custodial Care Standards – Communications;
I. WAC 289-22-100(6)(c), Counseling;
J. WAC 289-22-110(3), Work Programs. [Ord. 2646 § 1, 1987].
Edmonds City Code 2.95.030
2-61
Chapter 2.95
POLICE CORPS PROGRAM
Sections:
2.95.010 Recitals and findings.
2.95.020 Police corps authorized.
2.95.030 Civil service integration.
2.95.010
Recitals and findings.
A. The United States has adopted the Police Corps Act as Title XX, Subtitle A of the
Violent Crime Control and Law Enforcement Act of 1994, 42 U.S.C. Sections 14091 et seq.
The purposes of the Police Corps Act are to:
1. Address violent crime by increasing the number of police with advanced education
and training on community patrols; and
2. Provide educational assistance to law enforcement personnel and to students who
possess a sincere interest in public service in the form of law enforcement.
B. The state of Washington is sponsoring, through the Criminal Justice Training Com-
mission, the police corps program in the state of Washington.
C. A description of the police corps program is attached to the ordinance codified in this
chapter as Appendix 1.
D. The city endorses the police corps program and seeks to participate in the program
through sponsorship of qualified candidates.
E. It is the purpose of this chapter to authorize participation of city as a sponsoring
agency for police corps candidates and to provide for integration of the police corps pro-
gram into existing civil and hiring programs. [Ord. 3266 § 1, 1999].
2.95.020
Police corps authorized.
The city hereby authorizes the participation in the Washington Police Corps Program,
subject to the terms and conditions of the police corps program. The mayor is authorized to
enter into contracts necessary for the implementation of the police corps program and
sponsorship of police corps candidates. [Ord. 3266 § 2, 1999].
2.95.030
Civil service integration.
A. Candidates for the police corps program, sponsored by the city, shall be reviewed and
approved by the civil service commission and city as appointing authority prior to sponsor-
ship.
B. Police corps candidates shall be subject to all requirements of employment qualifica-
tion, including, but not limited to, background testing, polygraph, and other evaluations
(collectively, “testing”). Testing may be employed both prior to sponsorship and following
completion of the program.
C. Following approval of sponsorship by the civil service commission and the appointing
authority, a candidate may be sponsored by the city. Upon successful graduation from the
2.95.030
2-62
police corps, certification by the Washington Criminal Justice Training Commission, and
completion of all testing, the candidate shall be employed as a probationary employee of the
city subject to 42 U.S.C. Section 14096 and regulations applicable to all law enforcement
officers of the city. [Ord. 3266 § 3, 1999].
AM-4797 9. B.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted For:Phil Williams Submitted By:Jim Stevens
Department:Public Works
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Resolution on Food Service Ware
Recommendation from Mayor and Staff
Approve the item to be reviewed and approved by the full Council.
Previous Council Action
None directly on this subject.
Narrative
The City of Edmonds has provided environmental leadership by banning retail uses of plastic bags and encouraging shoppers
to bring their own multi-use bags to local stores. This resolution offers an opportunity to extend this environmental
leadership through a policy that steers the City away from polystyrene and other single-use items associated with food service
that are both very difficult to recycle and very persistent in the environment.
The policy derived from this resolution will direct official City operations to reduce dramatically food-service waste that is
neither compostable nor readily recyclable. Although the prohibition on the use of such materials only extends here to
functions directly managed by the City, other users of City facilities and parks are strongly encouraged at this point to follow
in these footsteps. As more effective opportunities to recycle and compost come available, and as more environmentally
friendly products come into play, this policy is intended to be grown beyond the day-to-day operations of City government and
into the community.
Attachments
Food Service Ware
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 05/02/2012 10:34 AM
City Clerk Sandy Chase 05/02/2012 01:35 PM
Mayor Dave Earling 05/02/2012 04:01 PM
Final Approval Sandy Chase 05/02/2012 06:17 PM
Form Started By: Jim Stevens Started On: 05/01/2012 08:44 AM
Final Approval Date: 05/02/2012
RESOLUTION NO. __________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, ESTABLISHING A POLICY
REQUIRING THE CITY GOVERNMENT OF EDMONDS, ITS
TENANTS, RENTERS, AND ALL OFFICIALLY
SANCTIONED USERS OF ITS FACILITIES AND PARKS TO
EMPLOY ONLY REUSABLE OR COMPOSTABLE FOOD
SERVICE ITEMS; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the City of Edmonds (the “City”) has a duty to protect the natural
environment, the economy and the health of its citizens; and
WHEREAS, the Washington State Legislature in RCW 70.95.010(8)(a) established waste
reduction as the first priority for the collection, handling, and management of solid waste; and
WHEREAS, in addition to waste reduction, the Washington State Legislature in RCW
70.95.010(8-16) also identified the following as priorities: waste reduction, recycling, avoiding
excessive and nonrecyclable packaging of products, education so that people are informed of the
need to reduce, source separate, and recycle solid waste, and government entities setting an
example by implementing aggressive waste reduction programs at their workplaces and by
purchasing products that are made from recycled materials and are recyclable; and
WHEREAS, the Washington State Legislature in RCW 70.95.010(4) found that it is
"necessary to change manufacturing and purchasing practices and waste generation behaviors to
reduce the amount of waste that becomes a governmental responsibility"; and
WHEREAS, the Washington State Legislature in RCW 70.95.010(6)(c) found that it is
the responsibility of city governments "to assume primary responsibility for solid waste
management and to develop and implement aggressive and effective waste reduction and source
separation strategies"; and
WHEREAS, the Edmonds City Council has continuously indentified sustainability as an
important goal for the City; and
WHEREAS, the use of polystyrene and other plastic-based, single-use, non-compostable
food packaging and foodservice items serve a limited purpose that is disproportionately
detrimental to the welfare of the environment; and
WHEREAS, although polystyrene and other plastic-based, single-use, non-compostable
food packaging and service ware are often used and disposed of in minutes or days, they take
thousands of years to decompose, and lead to devastating effects such as pollution and harm to
marine life, wildlife, and public health; and
WHEREAS, there is no meaningful and available method of recycling polystyrene and
commonly used plastic-based food packaging and service ware, however, there are alternative
multi-use or compostable products that can serve the same purpose as polystyrene and plastic-
based food packaging and service items; and
WHEREAS, polystyrene and other plastic-based, single-use, non-compostable food
packaging and service ware represent an unnecessary use of a nonrenewable resource, especially
when reusable and compostable products represent a preferable and sustainable alternative; and
WHEREAS, reusable and compostable food packaging and service ware are considerably
less damaging to the environment than polystyrene and other plastic-based and non-compostable
food packaging and service ware; and
WHEREAS, replacing the use of polystyrene and other plastic-based, non-compostable
food packaging and service ware with those that are reusable and compostable is recognized as a
sustainable option to protect the environment and to conserve resources; and
WHEREAS, reusable and compostable food packaging and service ware alternatives are
readily available for use; and
WHEREAS, it is the intent of the Edmonds City Council to reduce the negative impacts
noted above through the implementation of this Resolution; and
WHEREAS, the City of Edmonds itself needs to lead the way in the effort to eliminate
the use of polystyrene or other plastic-based, single-use, non-compostable food packaging and
service ware; and,
WHEREAS, the Edmonds City Council finds that reduction in use of polystyrene and
other plastic-based, single-use, non-compostable food packaging and service ware is in the best
interest of public health, safety, and welfare for the citizens of Edmonds and the environment;
and
WHEREAS, the Policy below is in accordance with the following goals of the Edmonds
Comprehensive Plan: Community Sustainability Element Climate Change Goal E, Community
Health Goal E, and Environmental Quality Goal A, and the Utilities Element Goal; NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY
RESOLVES AS FOLLOWS:
EFFECTIVE JUNE 1, 2012:
Section 1.The governmental operations of City of Edmonds will no longer purchase
or provide single-use polystyrene or other plastic-based, non-compostable food service
packaging or ware for any City-sponsored function providing food and/or beverages to its
participants. This covers the full range of items for this purpose, including, but not limited to,
cups, plates, utensils, straws and stir sticks, napkins or bibs, etc. This also includes the
packaging materials covering and protecting any food or beverage provided, with the exceptions
noted below. Minor stock of any such items in City possession after this date will be consumed,
but no further purchases of such materials will be made.
Section 2.All tenants, renters, and officially-recognized users of City-owned
buildings and parks are strongly encouraged to comply with the same restrictions and are given
the same exceptions as provided in this policy for governmental operations. Any contract or
written guidelines intended for use with such an entity or group after June 1, 2012, will include
language consistent with this policy and this section.
Section 3.Exclusions:
a.Common food and beverage containers, such as aluminum and steel
cans, plastic bottles and jugs, and paper milk cartons, all of which are
readily recyclable throughout the City;
b. Typically small, single-serve items that, because of waste or food-
safety issues, are otherwise problematic to provide. These items also
generally contribute a very minor additional load to landfills. This
includes individual coffee creamer packets or cups, and small butter,
jam, syrup, condiment, etc., packets;
c. Plastic wrap intended to seal food containers in the absence of a lid or
cover that could not be used because of the shape or size of area to
cover;
d. Zip-lock and folding plastic bags meant to preserve and carry leftover
food during handling and storage for later use;
e. Single-serve food items that come prepackaged from manufacturers
and vendors, such as candy bars, gum, ice cream, etc., such as could be
purchased from vending machines or stores;
f. Finally, it is not intended that this policy be applied to what individual
City employees or facilities and parks users provide for their own
consumption, though the City strongly encourages all citizens to be
good stewards of the environment we all share.
Section 4.This policy is based on current technology, general product availability,
and service levels provided by local companies. As labeling becomes more explicit and
informative, as opportunities to recycle materials come more widely into practice, and as new
materials enter the marketplace, it is the intent of the City of Edmonds that this policy will be
reviewed and revised to enable greater sustainability and more paths to reduce, reuse, and
recycle.
AM-4807 9. C.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:5 Minutes
Submitted For:Ed Sibrel Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization to approve a permanent easement between the Cities of Lynnwood and Edmonds for N. Talbot Road Drainage
Project.
Recommendation from Mayor and Staff
Forward this item to the consent agenda for approval at the May 15, 2012 Council meeting.
Previous Council Action
None.
Narrative
Currently, excess stormwater runoff from Talbot Road north of 171st Street SW flows over a steep critical slope and enters the
Lynnwood wastewater treatment plant within the limits of the City of Lynnwood, depositing sediment on the plant site.
Edmonds Public Works crews constructed a feature to channel the bulk of the water on a temporary basis while a permanent
stormwater facility is designed.
Given that the facility will be built upon land owned by the City of Lynnwood, Lynnwood will grant to the City of Edmonds a
permanent easement for the construction and maintenance of the stormwater facility. A copy of the easement is attached, the
language of which has been approved by both Lynnwood and the Edmonds city attorney’s. This easement is being granted at
no cost to the City of Edmonds.
Attachments
Attachment 1-Proposed Easement
Attachment 2-Vicinity Map
Form Review
Inbox Reviewed By Date
Engineering Megan Cruz 05/03/2012 01:44 PM
Public Works Phil Williams 05/03/2012 01:47 PM
City Clerk Linda Hynd 05/03/2012 02:14 PM
Mayor Linda Hynd 05/03/2012 03:57 PM
Final Approval Linda Hynd 05/03/2012 03:58 PM
Form Started By: Megan Cruz Started On: 05/02/2012 04:54 PM
Final Approval Date: 05/03/2012
0Q5ECNG
AM-4806 9. D.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization to advertise for construction bids for the Main St. Improvement Project (5th Ave to 6th Ave)
Recommendation from Mayor and Staff
Forward item to the City Council for approval.
Previous Council Action
None.
Narrative
In 2010, the City was successful in securing a $725,000 grant to add historic decorative street lighting and replace sidewalks,
curb and gutter on Main Street between 5th and 6th Avenues. The grant is funded by the federal transportation enhancement
program and a local match is not required. The project will install new light poles and decorative poles for planter baskets and
artist made elements. The new sidewalk will improve pedestrian safety by replacing sidewalk that has been displaced by
existing street trees along the corridor. The existing street trees will be removed due to the damage they are causing to the
surrounding infrastructure and replaced with new street trees that are better suited for this location.
In addition to the federal grant, the City received a direct appropriation of $500,000 from the State Legislature in April 2012
to add more improvements and enhance the project. These improvements include street furniture, a mid-block pedestrian
crossing, relocation of overhead power to an adjacent alley, street pavement reconstruction and use of low impact stormwater
devices and materials. Please refer to the attached drawing.
The current engineer's estimate of direct construction costs is $1,026,600. In addition to the construction contract Total
Project Cost includes costs for design, construction engineering, owner supplied items, and WSDOT review expenses. Funding
sources include the federal grant, the direct state appropriation, and additional water and stormwater utility funding from the
412 Capital Utility Fund.
The project will be advertised for construction bids in June and it is anticipated that the contract will be awarded in
July. Construction is expected to begin in September of this year and be completed by mid-November, prior to the holiday
shopping season.
Attachments
Main St. (5th Ave - 6th Ave) Plan
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/02/2012 04:48 PM
Engineering Robert English 05/03/2012 11:48 AM
Public Works Phil Williams 05/03/2012 02:07 PM
City Clerk Linda Hynd 05/03/2012 02:14 PM
Mayor Linda Hynd 05/03/2012 03:57 PM
Final Approval Linda Hynd 05/03/2012 03:58 PM
Form Started By: Robert English Started On: 05/02/2012 04:42 PM
Final Approval Date: 05/03/2012
AM-4808 9. E.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:5 Minutes
Submitted For:Mike De Lilla Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization to approve a sanitary sewer easement revision for the Stella’s Landing Property.
Recommendation from Mayor and Staff
Forward this item to the consent agenda for approval at the May 15, 2012 Council meeting.
Previous Council Action
None.
Narrative
The Stella’s Landing site, located at 402 and 404 3rd Ave S., will be part of a City Sewerline Rehabilitation project scheduled
for late summer 2012. During the review of the site easement records, it was discovered that a portion of the City’s existing
sewerline that crosses the site was actually outside of the easement limits given to the City by the original developer when the
sewerline pipe was originally constructed. this easement is being granted at no cost to the City .
The revised easement was drafted so that it reflects the actual location of the City’s existing sewerline that crosses the site.
Attachments
Attachment 1-Revised Easement
Form Review
Inbox Reviewed By Date
Engineering Robert English 05/03/2012 12:01 PM
Public Works Phil Williams 05/03/2012 12:19 PM
City Clerk Linda Hynd 05/03/2012 12:22 PM
Mayor Linda Hynd 05/03/2012 03:57 PM
Final Approval Linda Hynd 05/03/2012 03:58 PM
Form Started By: Megan Cruz Started On: 05/02/2012 05:05 PM
Final Approval Date: 05/03/2012
AM-4767 10. A.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Amendments to ECC 8.48 and ECC 8.52 (Parking)
Recommendation from Mayor and Staff
Staff (PD and City Attorney) recommends forwarding to full Council for adoption.
Previous Council Action
Narrative
The recommended amendments to ECC 8.52 revise certain provisions of that code that relate to parking permits; providing for
severability; and setting an effective date.
The recommend amendments to ECC 8.48 revise the "Moving Vehcile to Avoid Limit" and "Parking Infractions Penalties"
provisions of that code section; providing for severability; and setting effective dates.
The amendments are the result of discussions/recommendations from the Parking Committee, as well as changes to the
Revised Code of Washington establishing an increased penalty for unauthorized parking in a handicapped zone ($250
increasing to $450).
The proposed language changes are attached.
Attachments
ECC 8.48
ECC 8.52
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 04/30/2012 09:47 AM
Community Services/Economic Dev.Stephen Clifton 04/30/2012 09:49 AM
Mayor Dave Earling 04/30/2012 01:03 PM
Final Approval Linda Hynd 05/01/2012 11:51 AM
Form Started By: James Lawless Started On: 04/17/2012 05:26 PM
Final Approval Date: 05/01/2012
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 8.48 TO REVISE THE
“MOVING VEHICLE TO AVOID LIMIT” AND “PARKING
INFRACTION PENALTIES” PROVISIONS OF THAT CODE
SECTION; PROVIDING FOR SEVERABILITY; AND SETTING
AN EFFECTIVE DATE.
WHEREAS, after review and discussion, the City Council has determined it
appropriate to amend Chapter 8.48 of the Edmonds City Code (“ECC”) to revise the “Moving
vehicle to avoid limit” and “Parking infraction penalties” provisions of that code section, NOW,
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 8.48 of the ECC Parking is hereby amended to read as follows
(new language is underlined):
8.48.162 Moving vehicle to avoid limit.
No person shall move and repark a vehicle on either side of a street within the
same block in order to avoid a parking time limit. Parking, stopping or standing a
vehicle shall be limited to a total of three (3) hours within any twelve (12) hour
period within the same block on either side of the street. A violation of this
section constitutes a parking infraction subject to the penalties and processes of
this chapter. [Ord. 3564 § 1, 2005].
…
8.48.215 Parking infraction penalties.
A. Any person who commits a parking infraction shall be assessed the following
civil penalty, unless otherwise provided herein:
1. All parking infractions, whether on public streets or within lots, except
as detailed in subsection (A)(2) of this section: $40.00;
2. Unauthorized handicapped zone parking: $450.00.
B. All persons who have committed a parking infraction and are issued a notice of
infraction for a violation of subsection (A)(1) of this section shall be assessed a
reduced fine of $20.00 for that violation if:
1. It is their first violation; and
2. The individual pays, or mails the payment for, the penalty by the end of
the next business day after the issuance of the notice of infraction.
C. Repeat Violations Within One Calendar Year.
1. For persons who commit repeated parking violations within one
calendar year, there shall be no opportunity for reduction and the penalty
shall stand as stated in subsection (A) of this section regardless of when
the penalty is paid; provided, however, that nothing herein shall be
interpreted to prohibit the court from imposing additional penalties and
costs for late payment.
2. After the second violation, the penalty listed in subsection (A) of this
section, with the exception of subsection (A)(2) of this section, shall be
increased to $40.00 with no reduction. After the third violation, the
penalty listed in subsection (A) of this section shall be increased to $80.00
and all subsequent violations within one calendar year shall pay a civil
penalty equal to $160.00 per violation.
3. Each subsequent violation of the posted period of parking time
constitutes another violation. Calculation of the new period of parking
time begins immediately after a notice of infraction has been issued.
4. Any person who remains free of parking infractions for one calendar
year shall revert to the base fine set forth in subsection (A) of this section
to the end that, after a one-year period free of violation, the offense shall
be considered a first offense and subject to reduction as provided above if
paid within 24 hours.
D. Any person who commits a parking infraction, and who fails to respond to the
notice of that infraction within 15 days of its issuance, shall be assessed a late fee
of $100.00. Such penalty shall be in addition to any other penalties or fines
imposed for failure to respond to a notice of parking infraction.
E. “Person” as used in this section shall refer to the registered owner of the
vehicle found to be in violation of the parking provisions of this chapter. [Ord.
3653 § 1, 2007; Ord. 3564 § 1, 2005].
Section 2.Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3.Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 8.48 TO REVISE THE
“MOVING VEHICLE TO AVOID LIMIT” AND “PARKING
INFRACTION PENALTIES” PROVISIONS OF THAT CODE
SECTION; PROVIDING FOR SEVERABILITY; AND SETTING
AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2012.
CITY CLERK, SANDRA S. CHASE
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 8.52 TO REVISE CERTAIN
PROVISIONS OF THAT CODE SECTION RELATING TO
PARKING PERMITS; PROVIDING FOR SEVERABILITY;
AND SETTING AN EFFECTIVE DATE.
WHEREAS, after review and discussion, the City Council has determined it
appropriate to amend Chapter 8.52 of the Edmonds City Code (“ECC”) to revise certain
provisions of that code section relating to parking permits, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 8.52 of the ECC Residential Parking Zone Regulations is
hereby amended to read as follows (new language is underlined):
8.52.030 Applications for permits.
A. Authorization of City Clerk. The city clerk is hereby authorized to issue
permits to qualified residents who own or have control of a motor vehicle, and
who have insufficient off-street parking spaces.
B. Application Form. Application shall be made on forms provided by the city
clerk which shall include:
1. The name, address, telephone number and license number of the
applicant;
2. Make, model, color and year of the registration of the vehicle for which
the permit is sought;
3. The type of document used to establish eligibility for the permit as
required in ECC 8.52.020;
4. The number of off-street parking spaces available to the applicant;
5. License plate number (and state) of vehicle;
6. The number of visitor's permits requested and issued; and
7. A statement immediately above where the applicant is to sign stating
that the applicant has been provided with an opportunity to examine this
chapter and is familiar with the terms thereof.
All applications shall be signed by the applicant and notarized.
C. Limited Parking Zone Determination. The limited parking zone for which the
permit is valid shall be the designated zone in which the permit holder resides but
is prohibited on Main Street from Third Avenue to Sixth Avenue and Fifth
Avenue from Bell Street to Walnut Street except between the hours of 6:00 p.m.
and 9:00 a.m. Monday through Saturday. Three zones have been created and are
as follows: Red Zone – Caspers Street to Edmonds Street and Sunset Avenue to
Sixth Avenue; Blue Zone – Edmonds Street to Dayton Street and Railroad
Avenue to Sixth Avenue; Yellow Zone – Dayton Street to Pine Street and SR 104
to Sixth Avenue.
D. Fees.
1. Fees for the permit shall be $10.00 for the first vehicle, $10.00 for the
second vehicle and $10.00 for the third vehicle. No fee will be required for
limited recreational vehicle permits.
2. Fees shall be collected prior to issuance of the permit.
3. No more than three permits shall be issued to any one residence. [Ord.
3606 § 1, 2006].
8.52.040 Residential parking permits description.
The permit shall contain the following information:
A. The residential permit number;
B. The expiration date of the permit; and
C. Color of permit will designate limited parking zone, as set forth in ECC
8.52.030(c). [Ord. 3606 § 1, 2006].
8.52.050 Use and validity of permits.
A. Display. Residential permits shall be displayed in the upper left hand corner of
the vehicle's rear window on the outside of the glass. Visitor’s permits shall be
displayed face up on the vehicle’s dashboard.
B. Validity. Permits shall be valid only for the vehicle for which they are issued,
only in the zone designated and only so long as the permit holder retains the
vehicle and resides at the address specified in his or her application.
C. Expiration. Permits shall expire one year from the date of issue, so long as the
permit holder retains the permit vehicle and resides at the address specified in
his/her permit application. Permits issued for a recreational vehicle are limited to
a period of 36 hours and no more than six permits may be issued for an individual
recreational vehicle in any one-year period. [Ord. 3606 § 1, 2006].
8.52.060 Visitor's permits.
A. The city clerk is hereby authorized to issue up to two visitor's permits per
residential address, which shall be valid for a period of up to one year. Only one
resident per residential address, who can provide the proof of residence required
by ECC 8.52.020(B), is eligible to receive the two visitor’s permits. A visitor is
defined as a guest of a person who resides within the permit zone, provided that
the guest is not a resident of the residential address for which the permit was
issued. Only the visitor’s vehicle is allowed to display the visitor’s permit.
B. The fee for visitor permits shall be:
1. Five dollars per visitor's permit for an individual holding a valid
residential parking permit; or
2. Ten dollars per visitor's permit for persons who do not hold a valid
residential parking permit.
Visitor's permits shall be issued in conjunction with the issuance or renewal of a
residential parking permit for those individuals who hold a valid residential
parking permit or for the calendar year or any unexpired portion thereof for other
qualified applicants. [Ord. 3606 § 1, 2006].
…
8.52.200 Penalties.
Any person violating any of the provisions of this chapter shall be guilty of a
misdemeanor and upon conviction thereof may be punished as set forth in ECC
5.50.020. [Ord. 3606 § 1, 2006].
Section 2.Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3.Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 8.52 TO REVISE CERTAIN
PROVISIONS OF THAT CODE SECTION RELATING TO
PARKING PERMITS; PROVIDING FOR SEVERABILITY;
AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2012.
CITY CLERK, SANDRA S. CHASE
AM-4775 10. B.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Transfer of Marine 16 to Fire District 1
Recommendation from Mayor and Staff
Staff recommends consent agenda approval after committee review.
Previous Council Action
Narrative
In November 2009, Fire District 1 assumed responsibility for providing fire services to the City of Edmonds. In that process,
all fire equipment previously owned and utilized by the City was transfered to the Fire District, with the exception of Marine
16. The current interlocal agreement between the City and Fire District 1 calls for the Police Department to be responsible for
all annual, regular and rountine maintenance as well as all motor replacement funding. The Police Department utilizes the
vessel approximately 5% of the time and Fire District 1 utilizes the vessel approximately 95% of the time. In addition, the
Police Department has spent $50,000+ dollars on vessel maintenance and repair in the last 2 1/2 years.
In 2011, then Mayor Cooper began discussions with Fire District 1 in order to transfer the vessel to FD 1. This issue was
brought to Public Safety Committee on June 14, 2011 and it was agreed that the City would continue to re-negotiate the
contract with Fire District 1 to transfer Marine 16 to the District. An agreement was finally reached and approved by the Fire
District 1 Commission. The agreement is attached for review by the committee and staff recommends consent agenda
approval by the full Council after committee review.
The agreement and minutes from the June 14, 2011 Public Safety Committee meeing are attached.
Attachments
Marine 16 agreement
Public Safety Minutes 06/14/11
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 04/30/2012 09:47 AM
Community Services/Economic Dev.Stephen Clifton 04/30/2012 09:49 AM
Final Approval Linda Hynd 05/01/2012 11:51 AM
Form Started By: James Lawless Started On: 04/19/2012 09:37 AM
Final Approval Date: 05/01/2012
- 1 -
FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR
FIRE AND EMERGENCY MEDICAL SERVICES
THIS FIRST AMENDMENT TO INTERLOCAL AGREEMENT FOR FIRE AND
EMERGENCY MEDICAL SERVICES (“Amendment”) by and between SNOHOMISH
COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington municipal corporation (the
“District”) and the CITY OF EDMONDS, a Washington city (the “City”) is entered into this
_______ day of April, 2012.
WHEREAS, the parties executed an Interlocal Agreement for Fire and Emergency
Medical Services (“Consolidation Agreement”) on ____________, 2009; and
WHEREAS, the parties now desire to amend the Consolidation Agreement as
provided herein.
NOW, THEREFORE, in consideration of the mutual promises and covenants
contained herein, the City and District hereto agree as follows:
1.Paragraph 6.7 of the Consolidation Agreement is amended to read as follows:
6.7 Public Safety Boat. Title to the City Public Safety Boat known as Marine 16
(the “Vessel”) shall be transferred to the District concurrently with the execution of
this Amendment. The District’s use of Marine 16 for training and emergencies as
a county-wide asset is described in the First Amendment to Interlocal Agreement
for Use of Rescue and Fire Boat, which is executed concurrently herewith. Exhibit
H to the Consolidation Agreement is hereby deleted.
6.7.1 The Vessel is transferred to the District “as is, where is.” The
parties will cooperate to execute any additional documents necessary to transfer
title to the Vessel. Any transfer taxes on the transfer of the Vessel to the District
will be paid by the District.
6.7.2 The District assumes responsibility for maintenance and repairs to
the Vessel. However, upon the District’s request, the City agrees to provide
maintenance and repair services for the Vessel at the City’s normal hourly shop
rates for labor.
6.7.3 The Apparatus Replacement Schedule (Exhibit D to the
Consolidation Agreement) is amended to include the Vessel and/or its Outboard
Motors. The amended Apparatus Replacement Schedule is attached hereto. The
Contract Payment for 2012 and thereafter shall reflect the addition of the Vessel to
this schedule.
6.7.4 The parties agree that Interlocal Agreement for Use of Rescue and
Fire Boat is terminated concurrently with this Amendment.
- 2 -
6.7.5 Use of the Vessel by the City of Edmonds Police Department shall
continue as agreed to before this Amendment. The City is solely responsible for
maintaining and certifying their operators.
6.7.5.1 The City’s use of the Vessel is at the City’s risk. The City
acknowledges that the District is making no representations or warranties
concerning the Vessel. Further, if the City uses the Vessel without a District
operator, the City agrees to be solely responsible for all damage or loss to the
Vessel and its apparatus while the Vessel is within the City’s control and/or
possession.
6.7.5.2 The City agrees to release the District from any claims associated
with any training provided to it. The City further agrees to defend, indemnify and
hold the District harmless from any and all claims for bodily injury or property
damage arising out of the City’s use and operation of the Vessel.
6.7.5.4 The City specifically and expressly waives any immunity that may
be granted under the Washington State Industrial Insurance Act, Chapter 51 RCW
as to any claims by its employees arising from the use of the Vessel.
2.All other terms and conditions of the Consolidation Agreement shall remain in full
force and effect and unchanged by this Amendment.
Dated this ________ day of __________________, 2012.
SNOHOMISH COUNTY FIRE
PROTECTION DISTRICT NO. 1
By:_____________________________By:____________________________
Commissioner Commissioner
By:_____________________________ By:____________________________
Commissioner Commissioner
By:____________________________
Commissioner
CITY OF EDMONDS
By:_____________________________Attest: _________________________
City Mayor City Clerk
- 3 -
Approved as to form:
By:_____________________________
Office of the City Attorney
F:\FIRE DISTRICTS\SNOHOMISH FD #1\CITY CONTRACTUAL CONSOLIDATIONS\EDMONDS INTERLOCAL AGREEMENT\EDMONDS AGREEMENT AMENDMENT_01-17-12.DOC(RSV)
AM-4779 10. C.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Dawson Place Child Interview Specialist
Recommendation from Mayor and Staff
Staff recommends that the City Council approve the professional services agreement with Snohomish County Child Advocacy
Center d/b/a Dawson Place for the consent agenda.
Previous Council Action
The Child Interview Specialist professional agreemnt has been before Council on the consent agenda dated October 18, 2011.
Council approved the agreement as to form.
Narrative
Dawson Place Child Advocacy Center is a comprehensive multidisciplinary team serving child victims of sexual or physical
abuse in Snohomish County, Washington. Law enforcement, child protective services, medical, victim advocacy, prosecution,
and mental health agencies all work together to provide the best possible services to children and their families victimized by
sexual or physical abuse. Since Dawson Place has been providing service to Snohomish County, the City of Everett and
Snohomish County historically have paid for the services provided by Dawson Place. As the down turn in the economy has
affected government at all levels Everett and Snohomish County considered not funding Dawson Place. Snohomish County
Sheriff and Police Chief’s Association (SCSPCA) and Snohomish realizing Dawson Place is critical to the prosecution of child
abuse cases authorized a sub-committee to find a solution to the funding needs of Dawson Place. The committee created a cost
sharing plan that spread the cost among 13 agencies wanting to continue using the service of Dawson Place in 2012.
Council approved the original professional service agreement on October 18, 2011. Since that approval a couple of
participating jurisdictions asked that changes be made at the request of their legal staff. The changes made do not change the
payment schedule or the City's financial support. The main change is in section 7, regarding the removal of the interview
specialist for performance issues.
Attached are two draft professional service agreements one being a red line version and the other is the final version approved
as to form by the City Attorney.
Attachments
Final Draft Child Interview Specialist
Child Interview Specialist Red Line Version
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 04/30/2012 09:47 AM
Community Services/Economic Dev.Stephen Clifton 04/30/2012 09:49 AM
Final Approval Linda Hynd 05/01/2012 11:51 AM
Form Started By: Gerry Gannon Started On: 04/23/2012 02:50 PM
Final Approval Date: 05/01/2012
PROFESSIONAL SERVICES AGREEMENT FOR CHILD INTERVIEW
SPECIALIST SERVICES
This Professional Services Agreement For Child Interview Specialist Services (this
“Agreement”) is made and entered into as of this _______ day of _________________, 2012,
by and among Snohomish County Child Advocacy Center d/b/a Dawson Place, a duly registered
Washington non-profit corporation (“Dawson Place”) and Snohomish County, a political
subdivision of the State of Washington, the City of Arlington, a municipal corporation of the
State of Washington, the City of Bothell, a municipal corporation of the State of Washington, the
City of Lake Stevens, a municipal corporation of the State of Washington, the City of Lynnwood,
a municipal corporation of the State of Washington, the City of Marysville, a municipal
corporation of the State of Washington, the City of Granite Falls, a municipal corporation of the
State of Washington, the City of Edmonds, a municipal corporation of the State of Washington,
the City of Mill Creek, a municipal corporation of the State of Washington, the City of Everett, a
municipal corporation of the State of Washington, the City of Mukilteo, a municipal corporation
of the State of Washington, the City of Snohomish, a municipal corporation of the State of
Washington, the City of Brier, a municipal corporation of the State of Washington , and the
Stillaguamish Tribe of Indians (all such county, municipal and tribal entities collectively, the
“Participating Jurisdictions”).
WITNESSETH
WHEREAS, the Participating Jurisdictions have determined it is in their best interests to
utilize professional Child Interview Specialist (hereinafter referred to as “CIS”) to facilitate
investigations of child abuse and other crimes wherein children are victims or witnesses; and
WHEREAS, Dawson Place has agreed to provide licensed, as may be required by law,
and trained professional CIS Services to the Participating Jurisdictions for investigations;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
1.0 TERM
The term of this Agreement (the “Term”) shall govern services rendered beginning
January 1, 2012, (the “Commencement Date”), and ending on December 31, 2014, (the
“End Date”); PROVIDED, however, that participating jurisdictions obligations are
contingent upon local legislative appropriation of the necessary funds for this specific
purpose in accordance with the Snohomish County Charter and applicable law.
2.0 SERVICES TO BE PERFORMED
2.1 Dawson Place shall provide CIS Services to the Participating Jurisdictions on an
as needed basis during the term of this Agreement. All cases of Participating
Jurisdictions will be given equal priority.
2.2 “CIS Services” include the following:
2.2.1 Interview child victims of sexual assault and physical abuse as requested.
2.2.2 Document interviews; maintain detailed records of all interviews and
statistics.
2.2.3 Assist detectives on assigned cases working with victim’s family.
2.2.4 Assist investigators in interviewing victims and witnesses of other crimes
involving children as requested; conduct courtesy interviews for police
agencies in other states; work with interpreters to gather information from
disabled children; interview children and adults who are developmentally
delayed and/or physically disabled as requested.
2.2.5 Testify in court as requested; provide agencies with a DVD of the
interviews; provide assistance to the Prosecuting Attorney’s Office, as
requested for child interview DVD transcriptions.
2.2.6 Provide training to public and to detectives on child sex abuse issues.
2.2.7 Network with community agencies to maintain compatible working
relationships.
2.3 Dawson Place shall provide a quarterly report to the Participating Jurisdictions
that summarizes CIS Services performed on the Participating Jurisdictions’ behalf
during the previous quarter.
3.0 DAWSON PLACE OBLIGATIONS
3.1 Dawson Place shall provide a CIS to the Participating Jurisdictions, as described
in Section 2.0 above.
3.2 Dawson Place shall be responsible for coordinating daily operations related to the
provision of CIS Services pursuant to this Agreement.
3.3 CIS interviews will be conducted at Dawson Place, located at 1509 California
Street, Everett, WA 98201, unless another location is agreed to by the
Participating Jurisdictions and Dawson Place.
3.4 Dawson Place shall ensure that any professional providing CIS Services pursuant
to this Agreement is duly licensed, as may be required by law, and has completed
all required training.
3.5 Dawson Place shall provide all equipment, including computers, equipment
maintenance, and supplies and training necessary to support the CIS Services,
consistent with recognized and recommended practices within the field and
Exhibit B. Nothing in this section shall restrict the ability of the parties to
mutually agree to changes in equipment or training necessary to maintain best
practices, or to informally agree to share equipment or training costs in unforeseen
circumstances.
3.6 All products of interviews conducted under this Agreement, which include:
original recordings (audio and video) and reports and statements, will be promptly
provided to and remain under the control of the Participating Jurisdiction that
requested the interview.
3.7 Dawson Place agrees that any professional who is providing CIS services
pursuant to this Agreement shall not be considered for any purpose to be an
employee or agent of any Participating Jurisdiction.
3.8 SICK LEAVE TEMPORARY REPLACEMENT. If CIS Services are not
available because the CIS is unavailable due to illness or injury for longer than ten
(10) days, Dawson Place shall make arrangements for temporary replacement CIS
Services beginning on the eleventh (11th) work day until such time as regular CIS
Services_resume.
3.9 DISCIPLINARY TEMPORARY REPLACEMENT. If CIS Services are not
available because the CIS is unavailable due to disciplinary action for a period in
excess of one (1) work day, DAWSON PLACE shall make arrangements for
replacement CIS Services during the remaining term of the discipline.
3.10 TEMPORARY REPLACEMENT; UNPLANNED OR ANNUAL LEAVE. If
CIS Services are not available because the CIS is unavailable due to annual leave
or any unplanned reason for a period of ten (10) consecutive work days,
DAWSON PLACE shall make arrangements for replacement CIS Services
beginning on the eleventh (11th) work day until such time as regular CIS Services
resume.
3.11 TEMPORARY REPLACEMENT; PLANNED ABSENCE. If CIS Services are
not available because the CIS is unavailable due to any pre-planned reason other
than annual leave (example: attendance at a long term work-related training), for a
period in excess of ten (10) consecutive work days, DAWSON PLACE shall
make arrangements for replacement CIS Services beginning on the first day of the
planned absence.
4.0 PARTICIPATING JURISDICTION OBLIGATIONS
4.1 After the items referenced in Section 3.6 are provided to a Participating
Jurisdiction, it shall be the sole responsibility of that Participating Jurisdiction to
properly secure, maintain, distribute, transcribe or dispose of said items. Dawson
Place may maintain a working copy of all CIS recordings, reports and/or
documents. Each Participating Jurisdiction acknowledges that transcriptions of
audio/video CIS interviews are frequently required by the Prosecuting Attorney,
the Defense or the Court, and each Participating Jurisdiction agrees to complete
any required transcribing of CIS interviews conducted under this Agreement.
4.2 A Participating Jurisdiction shall attend and observe CIS interviews that the
Participating Jurisdiction requests, and shall control, maintain and retain the
original DVD recording of such CIS interviews for evidentiary purposes, and shall
be solely liable for third party arrest, prosecution and evidentiary issues, such as
admissibility arising from or as a result of the interview contents of the DVD.
The Participating Jurisdiction shall indemnify and hold harmless Dawson Place
for such liability.
4.3 The Participating Jurisdictions will coordinate scheduling interviews conducted
under this Agreement with Dawson Place.
4.4 In consideration of Dawson Place providing the CIS Services as set forth in
Section 2.0 and 3.0 herein, the Participating Jurisdictions will pay Dawson Place
as set forth in Section 5.0.
5.0 COMPENSATION, INVOICING AND PAYMENT
5.1 The Participating Jurisdictions agree to pay the following amounts to Dawson
Place for providing CIS services as set forth in this Agreement:
5.1.1 In consideration for the CIS Services provided by Dawson Place
from January 1, 2012, to December 31, 2012, (2012 Payment) the
Participating Jurisdictions shall pay the sums listed in Exhibit B.
5.1.2 In consideration for the CIS Services provided by Dawson Place
from January 1, 2013, to December 31, 2013, (2013 Payment) the
Participating Jurisdictions shall collectively pay $83,773.00 plus an
increase equal to 100% of the June to June Seattle, Tacoma, Bremerton
CPI-W published in June 2012, but shall not to exceed a 3% increase of
the 2012 Payment.
5.1.3 In consideration for the CIS Services provided by Dawson Place
from January 1, 2014, to December 31, 2014, (2014 Payment) the
Participating Jurisdictions shall collectively pay the sum equal to the 2013
Payment plus an increase in that amount equal to 100% of the June to June
Seattle, Tacoma, Bremerton CPI-W published in June 2013, but shall not
to exceed a 3% increase of the 2013 Payment.
5.2 During the term of this Agreement, should a professional who is providing CIS
Services pursuant to this Agreement be required to travel out of Snohomish
County for work on a Participating Jurisdiction investigation or testify in court on
behalf of a case, all travel costs, including conveyance, lodging and per diem,
shall be eligible for reimbursement by the requesting Participating Jurisdiction. In
order to be eligible for reimbursement, all travel must be pre-approved by the
requesting Participating Jurisdiction. Reimbursement for travel shall not exceed
that Participating Jurisdiction’s reimbursement rates.
5.3 Each Participating Jurisdiction’s proportional share of the total 2013 Payment and
2014 Payment will be calculated as follows:
5.3.1 Payments due for 2012 are set forth in Exhibit B of this Agreement
attached hereto and hereby incorporated by reference. Each
PARTICIPATING JURISDICTION shall pay 2% of the base salary, plus
a portion of the remaining amount due, calculated based on the number of
interviews performed for each PARTICIPATING JURISDICTION during
the previous year.
5.3.2 Participating Jurisdictions proportional payment sums for 2013 and 2014
shall be calculated based on, as applicable, the 2012 Payment and the 2013
Payment divided by the number of interviews performed for each
Participating Jurisdiction the previous year.
5.4 In order to receive payment under this Agreement, Dawson Place shall submit a
quarterly invoice to each Participating Jurisdiction., Each Participating
Jurisdiction’s invoice shall be for the equivalent to one fourth of the Participating
Jurisdiction annual proportional payment sum.
5.5 Each Participating Jurisdiction shall pay its invoice in full, within thirty (30) days
of receiving the invoice. Should a Participating Jurisdiction object to all or any
portion of any invoice, the Participating Jurisdiction shall notify Dawson Place of
its objection in writing within twenty (20) days after receiving the invoice at issue.
5.6 Dawson Place agrees that payment of the sums listed in Sections 5 constitute full
compensation for services provided under this Agreement.
5.7 Dawson Place may use funds paid under this Agreement for all costs directly
related to the provision of CIS Services.
6.0 DIRECTION AND CONTROL
Dawson Place agrees that Dawson Place will perform the services under this Agreement
as an independent contractor and not as an agent, employee, or servant of the any
Participating Jurisdiction. The parties agree that Dawson Place is not entitled to any
benefits or rights enjoyed by employees of any Participating Jurisdiction. Dawson Place
specifically has the right to direct and control Dawson Place’s own activities in providing
the agreed services in accordance with the specifications set out in this Agreement. The
Participating Jurisdictions shall only have the right to ensure performance. Nothing in
this Agreement shall be construed to render the parties partners or joint venturers.
7.0 REMOVAL OR REPLACEMENT OF CIS
It is the intent of Dawson Place to create a CIS performance feedback process that allows
any Jurisdiction to provide input and initiate a performance review evaluation. The
formal performance management process will be managed by Dawson Place and
Compass Health, with input from the Jurisdictions. The CIS is an employee of Dawson
Place through employment with Compass Health.
A performance improvement process will be carried out by the Dawson Place Executive
Director, who is the CIS supervisor, with input from the Jurisdiction that is submitting a
performance concern.
Should a Jurisdiction become dissatisfied with the forensic interviewing skills of the
Dawson Place CIS, they may submit their concerns in writing to the Dawson Place
Executive Director. The Dawson Place Executive Director will then review their
concerns, and contact the Jurisdiction to clarify their issues.
The Dawson Place Executive Director will also evaluate the concerns against the
Washington State Child Forensic Interviewing Guidelines and will make a determination
of whether the concern is a violation of the training guide.
If appropriate, the Dawson Place Executive Director will begin the Performance
Management Process:
1. All concerns will be documented and shared with the CIS. The sub-standard interviewing
skill(s) will be communicated with the CIS during a performance discussion.
2.A corrective action plan will be developed. The plan will include changes in interviewing
skills that the CIS will agree to use.
3. The CIS is allowed a period of 30 days to turn around the situation.
4. Every two weeks the Dawson Place Executive Director will have a progress discussion with
the CIS and determine progress.
5. The Dawson Place Executive Director will stay in communication with the Jurisdiction.
6. After 30 days, the CIS is either taken off the Performance Management Plan or the plan can
be extended by 30 more days (60 days total).
7. At the end of 60 days, the CIS is either taken off Performance Management or is terminated.
If the date of the action plan arrives and the needed corrective action was not achieved by the
CIS, the Dawson Place Executive Director, along with Compass Health Human Resource
Department, will decide if employment of the CIS should be terminated. The Jurisdiction
will not be a part of the final decision, per Compass Health policies.
Dawson place will in all situations make a good faith effort to work in collaboration with
the Jurisdiction, and will communicate on a regular basis. If the Jurisdiction is
dissatisfied with Dawson Place’s good faith efforts, they may submit their concerns to
Dawson Place Executive Director and it is their right to choose to not participate in the
CIS contract for the next time period.
8.0 HOLD HARMLESS
Except as otherwise described in Section 4.2, each party to this Agreement shall save,
indemnify, defend and hold every other party and its agents, employees and contractors
harmless from and against any and all costs, liabilities, suits, losses, damages, claims,
expenses, penalties or charges, including, without limitation, reasonable attorneys’ fees
and disbursements, that the other parties may incur or pay out by reason of any accidents,
damages or injuries to persons or property, including claims by third parties or employees
against which the parties would otherwise be immune under Title 51 RCW or other law,
arising from the performance of this Agreement, but only to the extent the same are
caused by any negligent or wrongful act of the indemnifying party.
The provisions of this Section 8.0 shall survive the expiration or earlier termination of
this Agreement.
9.0 TERMINATION
Any Participating Jurisdiction may withdraw from participation in this Agreement
effective each January 1st for any reason or for no reason by providing written notice of
such withdrawal to all parties no later than November 1st. Withdrawal shall not affect the
rights of the Participating Jurisdictions under any other section or paragraph herein.
If after November 1st there are fewer than five (5) Participating Jurisdictions that have
not given notice of withdrawal, then the Participating Jurisdictions that have not given
notice of withdrawal shall meet no later than November 15th. At the meeting, these
Participating Jurisdictions will have another option to withdraw from the Agreement
effective January 1st, which may be exercised by giving notice of withdrawal at the
meeting. If by the end of the meeting no Participating Jurisdiction desires to remain in
the Agreement, then this Agreement may be terminated effective January 1st by delivery
of written notice to Dawson Place no later than December 1st.
10.0 INSURANCE REQUIREMENTS
Dawson Place shall obtain and maintain continuously during the Term of this Agreement
the following insurance:
Commercial General Liability Insurance with a minimum limit of $1,000,000 per
occurrence, $2,000,000 general aggregate, and endorsed to include all
Participating Jurisdictions and their officers, elected officials, agents, and
employees as an additional insured with respect to the work performed for the
Participating Jurisdictions. Insurance shall be written on ISO occurrence form CG
00 01 or a substitute form providing equivalent coverage.
Workers’ Compensation Coverage as required by the Industrial Insurance laws of
the State of Washington. Dawson Place’s obligation shall extend to all personnel
performing work on behalf of Dawson Place pursuant to this Agreement and must
be obtained before performing any work under this Agreement. The Participating
Jurisdictions will not be responsible for payment of workers’ compensation
premiums or for any other claim or benefit for any individuals performing work
on behalf of Dawson Place that might arise under the Washington State Industrial
Insurance laws.
Professional Liability insurance appropriate to the CIS’s profession with limits of
$1,000,000 per claim and $2,000,000 policy aggregate limit.
11.0 WAIVER OF SOVERIGN IMMUNITY
The Tribe waives sovereign immunity to suit by any party to interpret or enforce the
terms of this Agreement. The Parties agree that in enforcing obligations under this
Agreement, a party seeking payment from the Tribe shall look first to the proceeds of any
insurance procured by the Tribe for this purpose. Should any claim exceed the limit of
procured insurance arising from the entry of a final decree in any court, or by settlement
of a civil action mutually agreed to by a party to this Agreement and the Tribe, the Tribe
hereby waives any claim of immunity or exemption for any assets it holds that are not
subject to a restriction against alienation up to the amount necessary to discharge the
obligation and the costs of collection.
12.0 RECORDS
Dawson Place shall maintain adequate records to support billings for services set forth in
this Agreement. Said records shall be maintained for a period of six (6) years after
completion of this Agreement. The Participating Jurisdictions or their authorized
representatives shall have access, during normal working hours, to any Dawson Place
books, documents, papers or records, which relate to this Agreement.
13.0 CONFIDENTIALITY
Dawson Place shall not disclose, transfer, sell or otherwise release any client information
gained by reason of performance under this Agreement to any person or entity. Dawson
Place may use such information solely for the purposes necessary to meet the
requirements under this Agreement.
14.0 PUBLIC DISCLOSURE LAWS
The parties acknowledge, agree and understand that the county and municipal
Participating Jurisdictions are public agencies subject to certain disclosure laws,
including, but not limited to Washington’s Public Records Act, chapter 42.56 RCW.
Each party understands that records related to this Agreement and Dawson Place’s
performance of Services under this Agreement may be subject to disclosure pursuant to
the Public Records Act or other similar law. In order to comply with disclosure laws, a
Participating Jurisdiction may require records generated pursuant to this Agreement from
Dawson Place. Dawson Place covenants that it shall cooperate with the Participating
Jurisdictions in the event records generated pursuant to this Agreement are requested.
Dawson Place agrees to provide such records to the Participating Jurisdiction in a timely
manner and in a format requested by the Participating Jurisdiction, so long as it is
reasonably feasible to provide such records in the format requested.
15.0 LEGAL REQUIREMENTS
All parties shall comply with all applicable federal, state and local laws in performing
their duties under this Agreement.
16.0 APPLICABLE LAW AND VENUE
This Agreement shall be construed under the laws of the State of Washington. Venue of
any legal action brought to enforce any of the terms and conditions of this Agreement
shall be Snohomish County, Washington.
17.0 NON-DISCRIMINATION
Dawson Place shall comply with the Snohomish County Human Rights Ordinance,
Chapter 2.460 SCC, which is incorporated herein by this reference. Execution of this
Agreement constitutes a certification by Dawson Place of its compliance with the
requirements of Chapter 2.460 SCC. If Dawson Place is found to have violated this
provision, or furnished false or misleading information in an investigation or proceeding
conducted pursuant to Chapter 2.460 SCC, this Agreement may be subject to a
declaration of default and termination at the County's discretion. This provision shall not
affect Dawson Place’s obligations under other federal, state, or local laws against
discrimination.
18.0 PREVAILING PARTY ATTORNEY'S FEES
In any legal action brought to enforce any of the terms and conditions of this Agreement,
the prevailing party in said legal action shall be entitled to reasonable attorney's fees and
costs incurred.
19.0 NOTICE/ INVOICE
Any notice or invoice to be given to a Participating Jurisdiction under this Agreement
shall be either mailed or personally delivered to the Notice Address listed in Exhibit A.
Any notice to Dawson Place shall be mailed or personally delivered to:
Dawson Place Child Advocacy Center
ATTN: Executive Director
1509 California Street
Everett, WA 98201
Any party may, by reasonable written notice to the other parties, designate a different
contact person, or otherwise alter its contact information for the giving of notices. All
notices shall be deemed given on the day each such notice is personally delivered,
transmitted by facsimile (with evidence of receipt), or delivered by overnight courier
service, or on the third business day following the day such notice is mailed if mailed in
accordance with this Section.
20.0 AMENDMENT
The parties reserve the right to amend this Agreement in the future from time to time as
may be mutually agreed upon. No such amendment shall be effective unless written and
signed with the same formality of this Agreement.
21.0 ENTIRE AGREEMENT
This Agreement constitutes the whole and entire agreement among the parties as to CIS
Services and no other understandings, oral or otherwise, regarding CIS Services shall be
deemed to exist or bind the parties
22.0 SEVERABILITY
If any part of this Agreement is unenforceable for any reason the remainder of the
Agreement shall remain in full force and effect.
23.0 EXECUTION OF MULTIPLE ORIGINAL COUNTERPARTS
This Agreement may be reproduced in any number of original counterparts. Each party
need sign only one counterpart and when the signature pages are all assembled with one
original counterpart, that compilation constitutes a fully executed and effective agreement
among all the Participating Jurisdictions.
24.0 WARRANTY OF AUTHORITY
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the party for whom he or she
purports to sign this Agreement.
IN WITNESS WHEREOF the Participating Jurisdictions and Dawson Place have executed this
Agreement as of the date first above written.
DAWSON PLACE
By:
Mary Wahl, Executive Director
As Approved by Dawson Place Board of
Directors through Resolution
Dated _______________.
CITY OF EVERETT
By:
Ray Stephanson, Mayor
Dated: _____________________
ATTEST:
By:_____
Sharon Marks, City Clerk
Dated:
APPROVED AS TO FORM:
By:
James D. Iles, City Attorney
Dated:
SNOHOMISH COUNTY
By:Aaron
Reardon, County Executive
Dated: _____________________
RECOMMENDED FOR APPROVAL
By:
John Lovick, Sheriff
Dated:
APPROVED AS TO FORM:
By:
Deputy Prosecuting Attorney
Dated:
CITY OF BOTHELL
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF LYNNWOOD
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
CITY OF LAKE STEVENS
Dated:By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF MARYSVILLE
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF GRANITE FALLS
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF EDMONDS
By:
Mayor
Dated: _____________________
ATTEST:
By:_____
Sandra S. Chase, City Clerk
Dated:
APPROVED AS TO FORM:
By:
Sharon E. Cates
Office of the City Attorney
Dated:
CITY OF MILL CREEK
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF MUKILTEO
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
STILLAGUAMISH TRIBE OF
INDIANS
By:
Title:_______________________
Dated: _____________________
CITY OF ARLINGTON
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF SNOHOMISH
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
EXHIBIT A
PARTICIPATING
JURISDICTION
INVOICE ADDRESS NOTICE ADDRESS
Snohomish County Snohomish County Sheriff’s Office
Attn: Jill Iversen
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Snohomish County Sheriff’s
Office
Attn: Jeff Miller
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Stillaguamish Police Chief Joe Orford
Stillaguamish Police Department
22714 6th Ave NE
Arlington, WA 98223
Chief Joe Orford
Stillaguamish Police
Department
22714 6th Ave NE
Arlington, WA 98223
City of Arlington Debbie Strotz
City of Arlington Finance Dept.
238 N. Olympic
Arlington, WA 98223
Chief Nelson Beazley
City of Arlington Police
Department
110 E. Third St.
Arlington, WA 98223
City of Brier
City of Bothell Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
City of Lake Stevens Finance Director
City of Lake Stevens
P.O. Box 259
Lake Stevens, WA 98258
Chief of Police
City of Lake Stevens
2211 Grade Road
Lake Stevens, WA 98258
City of Lynnwood Administrative Assistant to Chief
of Police Lynnwood Police
Department
P.O. Box 5008
Lynnwood, WA 98046-5008
Deputy Chief
Investigations/Services
Lynnwood Police Department
P.O. Box 5008
Lynnwood, WA 98046-5008
City of Marysville Margaret Vanderwalker
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
Commander Ralph Krusey
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
City of Granite Falls Chief Dennis Taylor
Granite Falls Police Department
205 S. Granite Avenue P.O. Box 64
Granite Falls, WA 98252
Chief Dennis Taylor
Granite Falls Police
Department
205 S. Granite Avenue P.O.
Box 64
Granite Falls, WA 98252
City of Edmonds Marlene Eager
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
Gerry Gannon, Assistant Chief
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
City of Mill Creek Jodie Gunderson
City of Mill Creek Finance
Department
15728 Main St.
Mill Creek, WA 98012
Det. Sgt. Kate Hamilton
Mill Creek Police Department
15728 Main St.
Mill Creek, WA 98012
City of Everett Tracey Versteeg
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
Deputy Chief Mike Campbell
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
City of Mukilteo Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
Chief Rex Caldwell
Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
City of Snohomish Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
12013 and 2014 Participation Jurisdictions proportional contributions shall be calculated pursuant
to the formula described in Section 5 of this Agreement.
2 The Snohomish County’s Sheriff’s Office shall receive an annual credit from Dawson Place in
the amount of sixteen thousand dollars ($16,000.00) based on the Sheriff’s Office provision of
Office Space for the CIS. The Sheriff’s Office total annual proportional payment, calculated
pursuant to Section 5 of this Agreement, shall be reduced annually by $16, 000.
EXHIBIT
B
2012 Expenses1
Salary / Benefits $62,273.13
Operating Expenses
(estimated)
Computers $2,000.00
Equipment Maintenance $500.00
Supplies / Training $3,000.00
Office Space2 $16,000.00
Total $83,773.13
Participating
Jurisdiction
2% of
Salary
Number of
Interviews
Cost Based
On Use
($257.95 per
interview)
Total
Arlington Police
Department $1,245.46 9 $2,232.55 $3,567.01
Bothell Police
Department $1,245.46 4 $1,031.80 $2,277.26
Brier Police Department $1,245.46 0 $0 $1,245.46
Edmonds Police
Department $1,245.46 10 $2,579.50 $3,824.96
Everett Police
Department $1,245.46 53 $13,671.35 $14,916.81
Granite Falls Police
Department $1,245.46 2 $515.90 $1,761.37
Lake Stevens Police
Department $1,245.46 23 $5,932.78 $7,178.24
Lynnwood Police
Department $1,245.46 11 $2,837.45 $4,082.91
Marysville Police
Department $1,245.46 38 $9,802.10 $11,047.56
Mill Creek Police
Department $1,245.46 12 $3,095.40 $4,340.86
Mukilteo Police
Department $1,245.46 2 $515.90 $1,761.36
Snohomish County
Sheriff $1,245.46 91 $23,473.45
($24,718.91
minus
$16,000
Office Space
Credit)
$8,718.91
Snohomish Police
Department $1,245.46 7 $1,805.63 $3,051.09
Stillaguamish Police
Department $1,245.46 0 $0.00 $1,245.46
Total $16,190.98 262 $67,582.11 $83,773.80
PROFESSIONAL SERVICES AGREEMENT FOR CHILD INTERVIEW
SPECIALIST SERVICES
This Professional Services Agreement For Child Interview Specialist Services (this
“Agreement”) is made and entered into as of this _______ day of _________________, 2012,
by and among Snohomish County Child Advocacy Center d/b/a Dawson Place, a duly registered
Washington non-profit corporation (“Dawson Place”) and Snohomish County, a political
subdivision of the State of Washington, the City of Arlington, a municipal corporation of the
State of Washington, the City of Bothell, a municipal corporation of the State of Washington, the
City of Lake Stevens, a municipal corporation of the State of Washington, the City of Lynnwood,
a municipal corporation of the State of Washington, the City of Marysville, a municipal
corporation of the State of Washington, the City of Granite Falls, a municipal corporation of the
State of Washington, the City of Edmonds, a municipal corporation of the State of Washington,
the City of Mill Creek, a municipal corporation of the State of Washington, the City of Everett, a
municipal corporation of the State of Washington, the City of Mukilteo, a municipal corporation
of the State of Washington, the City of Snohomish, a municipal corporation of the State of
Washington, the City of Brier, a municipal corporation of the State of Washington , and the
Stillaguamish Tribe of Indians (all such county, municipal and tribal entities collectively, the
“Participating Jurisdictions”).
WITNESSETH
WHEREAS, the Participating Jurisdictions have determined it is in their best interests to
utilize professional Child Interview Specialist (hereinafter referred to as “CIS”) to facilitate
investigations of child abuse and other crimes wherein children are victims or witnesses; and
WHEREAS, Dawson Place has agreed to provide licensed, as may be required by law,
and trained professional CIS Services to the Participating Jurisdictions for investigations;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
1.0 TERM
The term of this Agreement (the “Term”) shall govern services rendered beginning
January 1, 2012, (the “Commencement Date”), and ending on December 31, 2014, (the
“End Date”); PROVIDED, however, that participating jurisdictions obligations are
contingent upon local legislative appropriation of the necessary funds for this specific
purpose in accordance with the Snohomish County Charter and applicable law.
2.0 SERVICES TO BE PERFORMED
2.1 Dawson Place shall provide CIS Services to the Participating Jurisdictions on an
as needed basis during the term of this Agreement. All cases of Participating
Jurisdictions will be given equal priority.
2.2 “CIS Services” include the following:
2.2.1 Interview child victims of sexual assault and physical abuse as requested.
2.2.2 Document interviews; maintain detailed records of all interviews and
statistics.
2.2.3 Assist detectives on assigned cases working with victim’s family.
2.2.4 Assist investigators in interviewing victims and witnesses of other crimes
involving children as requested; conduct courtesy interviews for police
agencies in other states; work with interpreters to gather information from
disabled children; interview children and adults who are developmentally
delayed and/or physically disabled as requested.
2.2.5 Testify in court as requested; provide agencies with a DVD of the
interviews; provide assistance to the Prosecuting Attorney’s Office, as
requested for child interview DVD transcriptions.
2.2.6 Provide training to public and to detectives on child sex abuse issues.
2.2.7 Network with community agencies to maintain compatible working
relationships.
2.3 Dawson Place shall provide a quarterly report to the Participating Jurisdictions
that summarizes CIS Services performed on the Participating Jurisdictions’ behalf
during the previous quarter.
3.0 DAWSON PLACE OBLIGATIONS
3.1 Dawson Place shall provide a CIS to the Participating Jurisdictions, as described
in Section 2.0 above.
3.2 Dawson Place shall be responsible for coordinating daily operations related to the
provision of CIS Services pursuant to this Agreement.
3.3 CIS interviews will be conducted at Dawson Place, located at 1509 California
Street, Everett, WA 98201, unless another location is agreed to by the
Participating Jurisdictions and Dawson Place.
3.4 Dawson Place shall ensure that any professional providing CIS Services pursuant
to this Agreement is duly licensed, as may be required by law, and has completed
all required training.
3.5 Dawson Place shall provide all equipment, including computers, equipment
maintenance, and supplies and training necessary to support the CIS Services,
consistent with recognized and recommended practices within the field and
Exhibit B. Nothing in this section shall restrict the ability of the parties to
mutually agree to changes in equipment or training necessary to maintain best
practices, or to informally agree to share equipment or training costs in unforeseen
circumstances.
3.6 All products of interviews conducted under this Agreement, which include:
original recordings (audio and video) and reports and statements, will be promptly
provided to and remain under the control of the Participating Jurisdiction that
requested the interview.
3.7 Dawson Place agrees that any professional who is providing CIS services
pursuant to this Agreement shall not be considered for any purpose to be an
employee or agent of any Participating Jurisdiction.
3.8 SICK LEAVE TEMPORARY REPLACEMENT. If CIS Services are not
available because the CIS is unavailable due to illness or injury for longer than ten
(10) days, Dawson Place shall make arrangements for temporary replacement CIS
Services beginning on the eleventh (11th) work day until such time as regular CIS
Services resume.
3.9 DISCIPLINARY TEMPORARY REPLACEMENT. If CIS Services are not
available because the CIS is unavailable due to disciplinary action for a period in
excess of one (1) work day, DAWSON PLACE shall make arrangements for
replacement CIS Services during the remaining term of the discipline.
3.10 TEMPORARY REPLACEMENT; UNPLANNED OR ANNUAL LEAVE. If
CIS Services are not available because the CIS is unavailable due to annual leave
or any unplanned reason for a period of ten (10) consecutive work days,
DAWSON PLACE shall make arrangements for replacement CIS Services
beginning on the eleventh (11th) work day until such time as regular CIS Services
resume.
3.11 TEMPORARY REPLACEMENT; PLANNED ABSENCE. If CIS Services are
not available because the CIS is unavailable due to any pre-planned reason other
than annual leave (example: attendance at a long term work-related training), for a
period in excess of ten (10) consecutive work days, DAWSON PLACE shall
make arrangements for replacement CIS Services beginning on the first day of the
planned absence.
4.0 PARTICIPATING JURISDICTION OBLIGATIONS
4.1 After the items referenced in Section 3.6 are provided to a Participating
Jurisdiction, it shall be the sole responsibility of that Participating Jurisdiction to
properly secure, maintain, distribute, transcribe or dispose of said items. Dawson
Place may maintain a working copy of all CIS recordings, reports and/or
documents. Each Participating Jurisdiction acknowledges that transcriptions of
audio/video CIS interviews are frequently required by the Prosecuting Attorney,
the Defense or the Court, and each Participating Jurisdiction agrees to complete
any required transcribing of CIS interviews conducted under this Agreement.
4.2 A Participating Jurisdiction shall attend and observe CIS interviews that the
Participating Jurisdiction requests, and shall control, maintain and retain the
original DVD recording of such CIS interviews for evidentiary purposes, and shall
be solely liable for third party arrest, prosecution and evidentiary issues, such as
admissibility arising from or as a result of the interview contents of the DVD.
The Participating Jurisdiction shall indemnify and hold harmless Dawson Place
for such liability.
4.3 The Participating Jurisdictions will coordinate scheduling interviews conducted
under this Agreement with Dawson Place.
4.4 In consideration of Dawson Place providing the CIS Services as set forth in
Section 2.0 and 3.0 herein, the Participating Jurisdictions will pay Dawson Place
as set forth in Section 5.0.
5.0 COMPENSATION, INVOICING AND PAYMENT
5.1 The Participating Jurisdictions agree to pay the following amounts to Dawson
Place for providing CIS services as set forth in this Agreement:
5.1.1 In consideration for the CIS Services provided by Dawson Place
from January 1, 2012, to December 31, 2012, (2012 Payment) the
Participating Jurisdictions shall pay the sums listed in Exhibit B.
5.1.2 In consideration for the CIS Services provided by Dawson Place
from January 1, 2013, to December 31, 2013, (2013 Payment) the
Participating Jurisdictions shall collectively pay $83,773.00plus an
increase equal to 100% of the June to June Seattle, Tacoma, Bremerton
CPI-W published in June 2012, but shall not to exceed a 3% increase of
the 2012 Payment.
5.1.3 In consideration for the CIS Services provided by Dawson Place
from January 1, 2014, to December 31, 2014, (2014 Payment) the
Participating Jurisdictions shall collectively pay the sum equal to the 2013
Payment plus an increase in that amount equal to 100% of the June to June
Seattle, Tacoma, Bremerton CPI-W published in June 2013, but shall not
to exceed a 3% increase of the 2013 Payment.
5.2 During the term of this Agreement, should a professional who is providing CIS
Services pursuant to this Agreement be required to travel out of Snohomish
County for work on a Participating Jurisdiction investigation or testify in court on
behalf of a case, all travel costs, including conveyance, lodging and per diem,
shall be eligible for reimbursement by the requesting Participating Jurisdiction. In
order to be eligible for reimbursement, all travel must be pre-approved by the
requesting Participating Jurisdiction. Reimbursement for travel shall not exceed
that Participating Jurisdiction’s reimbursement rates.
5.3 Each Participating Jurisdiction’s proportional share of the total 2013 Payment and
2014 Payment will be calculated as follows:
5.3.1 Payments due for 2012 are set forth in Exhibit B of this Agreement
attached hereto and hereby incorporated by reference. Each
PARTICIPATING JURISDICTION shall pay 2% of the base salary, plus
a portion of the remaining amount due, calculated based on the number of
interviews performed for each PARTICIPATING JURISDICTION during
the previous year.
5.3.2 Participating Jurisdictions proportional payment sums for 2013 and 2014
shall be calculated based on, as applicable, the 2012 Payment and the 2013
Payment divided by the number of interviews performed for each
Participating Jurisdiction the previous year.
5.4 In order to receive payment under this Agreement, Dawson Place shall submit a
quarterly invoice to each Participating Jurisdiction., Each Participating
Jurisdiction’s invoice shall be for the equivalent to one fourth of the Participating
Jurisdiction annual proportional payment sum. .
5.5 Each Participating Jurisdiction shall pay its invoice in full, within thirty (30) days
of receiving the invoice. Should a Participating Jurisdiction object to all or any
portion of any invoice, the Participating Jurisdiction shall notify Dawson Place of
its objection in writing within twenty (20) days after receiving the invoice at issue.
5.6 Dawson Place agrees that payment of the sums listed in Sections 5 constitute full
compensation for services provided under this Agreement.
5.7 Dawson Place may use funds paid under this Agreement for all costs directly
related to the provision of CIS Services.
6.0 DIRECTION AND CONTROL
Dawson Place agrees that Dawson Place will perform the services under this Agreement
as an independent contractor and not as an agent, employee, or servant of the any
Participating Jurisdiction. The parties agree that Dawson Place is not entitled to any
benefits or rights enjoyed by employees of any Participating Jurisdiction. Dawson Place
specifically has the right to direct and control Dawson Place’s own activities in providing
the agreed services in accordance with the specifications set out in this Agreement. The
Participating Jurisdictions shall only have the right to ensure performance. Nothing in
this Agreement shall be construed to render the parties partners or joint venturers.
7.0 REMOVAL OR REPLACEMENT OF CIS
It is the intent of Dawson Place to create a CIS performance feedback process that allows any
Jurisdiction to provide input and initiate a performance review evaluation. The formal
performance management process will be managed by Dawson Place and Compass Health, with
input from the Jurisdictions. The CIS is an employee of Dawson Place through employment with
Compass Health.
A performance improvement process will be carried out by the Dawson Place Executive
Director, who is the CIS supervisor, with input from the Jurisdiction that is submitting a
performance concern.
Should a Jurisdiction become dissatisfied with the forensic interviewing skills of the Dawson
Place CIS, they may submit their concerns in writing to the Dawson Place Executive Director.
The Dawson Place Executive Director will then review their concerns, and contact the
Jurisdiction to clarify their issues.
The Dawson Place Executive Director will also evaluate the concerns against the Washington
State Child Forensic Interviewing Guidelines and will make a determination of whether the
concern is a violation of the training guide.
If appropriate, the Dawson Place Executive Director will begin the Performance Management
Process:
1. All concerns will be documented and shared with the CIS. The sub-standard interviewing
skill(s) will be communicated with the CIS during a performance discussion.
2. A corrective action plan will be developed. The plan will include changes in interviewing
skills that the CIS will agree to use.
3. The CIS is allowed a period of 30 days to turn around the situation.
4. Every two weeks the Dawson Place Executive Director will have a progress discussion with
the CIS and determine progress.
5. The Dawson Place Executive Director will stay in communication with the Jurisdiction.
6. After 30 days, the CIS is either taken off the Performance Management Plan or the plan can
be extended by 30 more days (60 days total).
7. At the end of 60 days, the CIS is either taken off Performance Management or is
terminated. If the date of the action plan arrives and the needed corrective action was not
achieved by the CIS, the Dawson Place Executive Director, along with Compass Health
Human Resource Department, will decide if employment of the CIS should be terminated.
The Jurisdiction will not be a part of the final decision, per Compass Health policies.
Dawson place will in all situations make a good faith effort to work in collaboration with the
Jurisdiction, and will communicate on a regular basis. If the Jurisdiction is dissatisfied with
Dawson Place’s good faith efforts, they may submit their concerns to Dawson Place Executive
Director and it is their right to choose to not participate in the CIS contract for the next time
period.
8.0 HOLD HARMLESS
Except as otherwise described in Section 4.2, each party to this Agreement shall save,
indemnify, defend and hold every other party and its agents, employees and contractors
harmless from and against any and all costs, liabilities, suits, losses, damages, claims,
expenses, penalties or charges, including, without limitation, reasonable attorneys’ fees
and disbursements, that the other parties may incur or pay out by reason of any accidents,
damages or injuries to persons or property, including claims by third parties or employees
against which the parties would otherwise be immune under Title 51 RCW or other law,
arising from the performance of this Agreement, but only to the extent the same are
caused by any negligent or wrongful act of the indemnifying party.
The provisions of this Section 8.0 shall survive the expiration or earlier termination of
this Agreement.
9.0 TERMINATION
Any Participating Jurisdiction may withdraw from participation in this Agreement
effective each January 1st for any reason or for no reason by providing written notice of
such withdrawal to all parties no later than November 1st. . Withdrawal shall not affect
the rights of the Participating Jurisdictions under any other section or paragraph herein.
If after November 1st there are fewer than five (5) Participating Jurisdictions that have
not given notice of withdrawal, then the Participating Jurisdictions that have not given
notice of withdrawal shall meet no later than November 15th. At the meeting, these
Participating Jurisdictions will have another option to withdraw from the Agreement
effective January 1st, which may be exercised by giving notice of withdrawal at the
meeting. If by the end of the meeting no Participating Jurisdiction desires to remain in
the Agreement, then this Agreement may be terminated effective January 1st by delivery
of written notice to Dawson Place no later than December 1st.
10.0 INSURANCE REQUIREMENTS
Dawson Place shall obtain and maintain continuously during the Term of this Agreement
the following insurance:
Commercial General Liability Insurance with a minimum limit of $1,000,000 per
occurrence, $2,000,000 general aggregate, and endorsed to include all
Participating Jurisdictions and their officers, elected officials, agents, and
employees as an additional insured with respect to the work performed for the
Participating Jurisdictions. Insurance shall be written on ISO occurrence form CG
00 01 or a substitute form providing equivalent coverage.
Workers’ Compensation Coverage as required by the Industrial Insurance laws of
the State of Washington. Dawson Place’s obligation shall extend to all personnel
performing work on behalf of Dawson Place pursuant to this Agreement and must
be obtained before performing any work under this Agreement. The Participating
Jurisdictions will not be responsible for payment of workers’ compensation
premiums or for any other claim or benefit for any individuals performing work
on behalf of Dawson Place that might arise under the Washington State Industrial
Insurance laws.
Professional Liability insurance appropriate to the CIS’s profession with limits of
$1,000,000 per claim and $2,000,000 policy aggregate limit.
11.0 WAIVER OF SOVERIGN IMMUNITY
The Tribe waives sovereign immunity to suit by any party to interpret or enforce the
terms of this Agreement. The Parties agree that in enforcing obligations under this
Agreement, a party seeking payment from the Tribe shall look first to the proceeds of any
insurance procured by the Tribe for this purpose. Should any claim exceed the limit of
procured insurance arising from the entry of a final decree in any court, or by settlement
of a civil action mutually agreed to by a party to this Agreement and the Tribe, the Tribe
hereby waives any claim of immunity or exemption for any assets it holds that are not
subject to a restriction against alienation up to the amount necessary to discharge the
obligation and the costs of collection.
12.0 RECORDS
Dawson Place shall maintain adequate records to support billings for services set forth in
this Agreement. Said records shall be maintained for a period of six (6) years after
completion of this Agreement. The Participating Jurisdictions or their authorized
representatives shall have access, during normal working hours, to any Dawson Place
books, documents, papers or records, which relate to this Agreement.
13.0 CONFIDENTIALITY
Dawson Place shall not disclose, transfer, sell or otherwise release any client information
gained by reason of performance under this Agreement to any person or entity. Dawson
Place may use such information solely for the purposes necessary to meet the
requirements under this Agreement.
14.0 PUBLIC DISCLOSURE LAWS
The parties acknowledge, agree and understand that the county and municipal
Participating Jurisdictions are public agencies subject to certain disclosure laws,
including, but not limited to Washington’s Public Records Act, chapter 42.56 RCW.
Each party understands that records related to this Agreement and Dawson Place’s
performance of Services under this Agreement may be subject to disclosure pursuant to
the Public Records Act or other similar law. In order to comply with disclosure laws, a
Participating Jurisdiction may require records generated pursuant to this Agreement from
Dawson Place. Dawson Place covenants that it shall cooperate with the Participating
Jurisdictions in the event records generated pursuant to this Agreement are requested.
Dawson Place agrees to provide such records to the Participating Jurisdiction in a timely
manner and in a format requested by the Participating Jurisdiction, so long as it is
reasonably feasible to provide such records in the format requested.
15.0 LEGAL REQUIREMENTS
All parties shall comply with all applicable federal, state and local laws in performing
their duties under this Agreement.
16.0 APPLICABLE LAW AND VENUE
This Agreement shall be construed under the laws of the State of Washington. Venue of
any legal action brought to enforce any of the terms and conditions of this Agreement
shall be Snohomish County, Washington.
17.0 NON-DISCRIMINATION
Dawson Place shall comply with the Snohomish County Human Rights Ordinance,
Chapter 2.460 SCC, which is incorporated herein by this reference. Execution of this
Agreement constitutes a certification by Dawson Place of its compliance with the
requirements of Chapter 2.460 SCC. If Dawson Place is found to have violated this
provision, or furnished false or misleading information in an investigation or proceeding
conducted pursuant to Chapter 2.460 SCC, this Agreement may be subject to a
declaration of default and termination at the County's discretion. This provision shall not
affect Dawson Place’s obligations under other federal, state, or local laws against
discrimination.
18.0 PREVAILING PARTY ATTORNEY'S FEES
In any legal action brought to enforce any of the terms and conditions of this Agreement,
the prevailing party in said legal action shall be entitled to reasonable attorney's fees and
costs incurred.
19.0 NOTICE/ INVOICE
Any notice or invoice to be given to a Participating Jurisdiction under this Agreement
shall be either mailed or personally delivered to the Notice Address listed in Exhibit A.
Any notice to Dawson Place shall be mailed or personally delivered to:
Dawson Place Child Advocacy Center
ATTN: Executive Director
1509 California Street
Everett, WA 98201
Any party may, by reasonable written notice to the other parties, designate a different
contact person, or otherwise alter its contact information for the giving of notices. All
notices shall be deemed given on the day each such notice is personally delivered,
transmitted by facsimile (with evidence of receipt), or delivered by overnight courier
service, or on the third business day following the day such notice is mailed if mailed in
accordance with this Section.
20.0 AMENDMENT
The parties reserve the right to amend this Agreement in the future from time to time as
may be mutually agreed upon. No such amendment shall be effective unless written and
signed with the same formality of this Agreement.
21.0 ENTIRE AGREEMENT
This Agreement constitutes the whole and entire agreement among the parties as to CIS
Services and no other understandings, oral or otherwise, regarding CIS Services shall be
deemed to exist or bind the parties
22.0 SEVERABILITY
If any part of this Agreement is unenforceable for any reason the remainder of the
Agreement shall remain in full force and effect.
23.0 EXECUTION OF MULTIPLE ORIGINAL COUNTERPARTS
This Agreement may be reproduced in any number of original counterparts. Each party
need sign only one counterpart and when the signature pages are all assembled with one
original counterpart, that compilation constitutes a fully executed and effective agreement
among all the Participating Jurisdictions.
24.0 WARRANTY OF AUTHORITY
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the party for whom he or she
purports to sign this Agreement.
IN WITNESS WHEREOF the Participating Jurisdictions and Dawson Place have executed this
Agreement as of the date first above written.
DAWSON PLACE
By:
Mary Wahl, Executive Director
As Approved by Dawson Place Board of
Directors through Resolution
Dated _______________.
CITY OF EVERETT
By:
Ray Stephanson, Mayor
Dated: _____________________
ATTEST:
By:_____
Sharon Marks, City Clerk
Dated:
APPROVED AS TO FORM:
By:
James D. Iles, City Attorney
Dated:
SNOHOMISH COUNTY
By:Aaron
Reardon, County Executive
Dated: _____________________
RECOMMENDED FOR APPROVAL
By:
John Lovick, Sheriff
Dated:
APPROVED AS TO FORM:
By:
Deputy Prosecuting Attorney
Dated:
CITY OF BOTHELL
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF LYNNWOOD
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF LAKE STEVENS
By:
Title:_______________________
CITY OF MARYSVILLE
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF GRANITE FALLS
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF EDMONDS
By:
Mayor
Dated: _____________________
ATTEST:
By:_____
Sandra S. Chase, City Clerk
Dated:
APPROVED AS TO FORM:
By:
Sharon E. Cates
Office of the City Attorney
Dated:
CITY OF MILL CREEK
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF MUKILTEO
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
STILLAGUAMISH TRIBE OF
INDIANS
By:
Title:_______________________
Dated: _____________________
CITY OF ARLINGTON
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
CITY OF SNOHOMISH
By:
Title:_______________________
Dated: _____________________
ATTEST:
By:_____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
EXHIBIT A
PARTICIPATING
JURISDICTION
INVOICE ADDRESS NOTICE ADDRESS
Snohomish County Snohomish County Sheriff’s Office
Attn: Jill Iversen
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Snohomish County Sheriff’s
Office
Attn: Jeff Miller
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Stillaguamish Police Chief Joe Orford
Stillaguamish Police Department
22714 6th Ave NE
Arlington, WA 98223
Chief Joe Orford
Stillaguamish Police
Department
22714 6th Ave NE
Arlington, WA 98223
City of Arlington Debbie Strotz
City of Arlington Finance Dept.
238 N. Olympic
Arlington, WA 98223
Chief Nelson Beazley
City of Arlington Police
Department
110 E. Third St.
Arlington, WA 98223
City of Brier
City of Bothell Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
City of Lake Stevens Finance Director
City of Lake Stevens
P.O. Box 259
Lake Stevens, WA 98258
Chief of Police
City of Lake Stevens
2211 Grade Road
Lake Stevens, WA 98258
City of Lynnwood Administrative Assistant to Chief
of Police Lynnwood Police
Department
P.O. Box 5008
Lynnwood, WA 98046-5008
Deputy Chief
Investigations/Services
Lynnwood Police Department
P.O. Box 5008
Lynnwood, WA 98046-5008
City of Marysville Margaret Vanderwalker
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
Commander Ralph Krusey
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
City of Granite Falls Chief Dennis Taylor
Granite Falls Police Department
205 S. Granite Avenue P.O. Box 64
Granite Falls, WA 98252
Chief Dennis Taylor
Granite Falls Police
Department
205 S. Granite Avenue P.O.
Box 64
Granite Falls, WA 98252
City of Edmonds Marlene Eager
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
Gerry Gannon, Assistant Chief
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
City of Mill Creek Jodie Gunderson
City of Mill Creek Finance
Department
15728 Main St.
Mill Creek, WA 98012
Det. Sgt. Kate Hamilton
Mill Creek Police Department
15728 Main St.
Mill Creek, WA 98012
City of Everett Tracey Versteeg
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
Deputy Chief Mike Campbell
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
City of Mukilteo Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
Chief Rex Caldwell
Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
City of Snohomish Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
12013 and 2014 Participation Jurisdictions proportional contributions shall be calculated pursuant
to the formula described in Section 5 of this Agreement.
2 The Snohomish County’s Sheriff’s Office shall receive an annual credit from Dawson Place in
the amount of sixteen thousand dollars ($16,000.00) based on the Sheriff’s Office provision of
Office Space for the CIS. The Sheriff’s Office total annual proportional payment, calculated
pursuant to Section 5 of this Agreement, shall be reduced annually by $16, 000.
EXHIBIT
B
2012 Expenses1
Salary / Benefits $62,273.13
Operating Expenses
(estimated)
Computers $2,000.00
Equipment Maintenance $500.00
Supplies / Training $3,000.00
Office Space2 $16,000.00
Total $83,773.13
Participating
Jurisdiction
2% of
Salary
Number of
Interviews
Cost Based
On Use
($257.95 per
interview)
Total
Arlington Police
Department $1,245.46 9 $2,232.55 $3,567.01
Bothell Police
Department $1,245.46 4 $1,031.80 $2,277.26
Brier Police Department $1,245.46 0 $0 $1,245.46
Edmonds Police
Department $1,245.46 10 $2,579.50 $3,824.96
Everett Police
Department $1,245.46 53 $13,671.35 $14,916.81
Granite Falls Police
Department $1,245.46 2 $515.90 $1,761.37
Lake Stevens Police
Department $1,245.46 23 $5,932.78 $7,178.24
Lynnwood Police
Department $1,245.46 11 $2,837.45 $4,082.91
Marysville Police
Department $1,245.46 38 $9,802.10 $11,047.56
Mill Creek Police
Department $1,245.46 12 $3,095.40 $4,340.86
Mukilteo Police
Department $1,245.46 2 $515.90 $1,761.36
Snohomish County
Sheriff $1,245.46 91 $23,473.45
($24,718.91
minus
$16,000
Office Space
Credit)
$8,718.91
Snohomish Police
Department $1,245.46 7 $1,805.63 $3,051.09
Stillaguamish Police
Department $1,245.46 0 $0.00 $1,245.46
Total $16,190.98 262 $67,582.11 $83,773.80
AM-4800 10. D.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:10 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Amendment to ECC 5.05 - re: Dog Parks
Recommendation from Mayor and Staff
Once reviewed and approved by committee, staff recommends fowarding to full council for discussion and approval.
Previous Council Action
Narrative
The purpose of the amended language is to update ECC 5.05, as it pertains to several issues involving the Edmonds Off-Leash
Park. These changes are recommended as a result of complaints, to both park volunteers and the Edmonds Police Department
Animal Control Unit. These complaints are regarding dogs running freely and unattended within the park; the
inability/unwillingness of certain owners to control their animals within the park; and, the concerns that certain animals are not
properly licensed and/or vaccinated while in the park.
The draft language, prepared by the City Attorney, is attached.
Attachments
Ordinance
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 05/02/2012 01:35 PM
Mayor Dave Earling 05/02/2012 03:57 PM
Final Approval Sandy Chase 05/02/2012 06:17 PM
Form Started By: James Lawless Started On: 05/01/2012 05:54 PM
Final Approval Date: 05/02/2012
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO REVISE THE
“RUNNING AT LARGE PROHIBITED” PROVISION OF THAT
CODE SECTION; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the City Council has determined there is a need for a designated off-
leash dog park in the City of Edmonds; and
WHEREAS, after review and discussion, the City Council has determined it
appropriate to amend Chapter 5.05 of the Edmonds City Code (“ECC”) to revise the “Running at
large prohibited” provision of that Section to provide for an exception to certain prohibitions in a
designated off-leash area;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 5.05 of the ECC Running at large prohibited is hereby
amended to read as follows (deleted language in strike-through; new language underlined):
5.05.050 Running at large prohibited.
A.Except as provided in subsection C of this section, It it shall be unlawful a civil violation for
the owner or person having charge, care, custody or control of any animal, with the exception of
cats,to allow such animal to run at large during any hours of the day or night; provided however
that fourth and subsequent violations shall be misdemeanor offenses. This section shall not apply
to Seeing Eye or Hearing Ear dogs or dogs owned by the city or other law enforcement agencies
and maintained as police K-9 units while under the custody and control of the trainer or handler.
Any animal found running at large may be seized and impounded.
B. It shall be the duty of a person who takes into their possession any stray animal not owned by
them or not placed in their possession by the person having the lawful custody and control
thereof, to notify the animal control authority or police within 24 hours and to release such
animal to the city officer upon demand and without charge.
C. Dogs may be allowed to run at large only in the marked, fenced Puget Sound area generally
described as the Marina Beach Off-Leash Area, located at 498 Admiral Way, south of the
Marina Beach Park. This designated off-leash dog park area shall be open daily from dawn until
dusk unless otherwise posted.
D. All dogs that enter into the designated off-leash dog park area shall be licensed, current with
all shots, healthy, and wearing a collar and identification at all times. Dogs that are ill or injured,
in heat, or that have been declared dangerous or potentially dangerous are not permitted to use
the designated off-leash dog park area.
E. Any person or persons who take a dog into the designated off-leash dog park area shall:
1. Have physical control of the dog by means of an adequate leash when entering and
leaving the off-leash area.
2. Keep the dog in view and maintain voice control at all times.
3. Immediately remove the dog upon the first sign of aggression.
4. Discourage the dog from digging, and fill any holes created by the dog.
5. Be responsible and liable for the behavior and actions of the dog and any injuries
caused by the dog.
6. Carry equipment/bags for removing feces, and place feces deposited by the dog(s) in
an appropriate waste receptacle.
7. Have no more than three dogs in the off-leash area in his or her possession or control.
8. Supervise all children below fifteen years of age.
9. Comply with Edmonds park rules and regulations, including no food, beverages,
smoking, alcohol use, picnicking or camping, which are expressly prohibited in the
designated off-leash dog park area. Firearms and fireworks are not permitted.
[Ord. 3645 § 1, 2007; Ord. 3451 § 1, 2003].
Section 2.Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3.Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 5.05 TO REVISE THE
“RUNNING AT LARGE PROHIBITED” PROVISION OF THAT
CODE SECTION; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2012.
CITY CLERK, SANDRA S. CHASE
AM-4809 10. E.
City Council Committee Meetings
Meeting Date:05/08/2012
Time:30 Minutes
Submitted For:Council President Peterson Submitted By:Jana Spellman
Department:City Council
Committee: Public Safety, Personnel Type: Information
Information
Subject Title
Continued discussion regarding Ethics Board and/or City Code of Ethics
Recommendation from Mayor and Staff
Previous Council Action
At the 2012 Council retreat, Council made this subject a priority for 2012 (Attachment 1: 2012 Retreat Minutes).
This agenda items was discussed during the Public Safety and Personnel Committee on April 10, 2012 (Attachment 2: 4-10-12
Minutes).
Narrative
In reviewing other cities' code of ethics, it was found that code of ethics are inclusive of elected officials, members of
commissions and boards, and employees of the city. Edmonds currently has a one page Code of Conduct (Attachment 3) and a
Conflict of Interest ordinance (Attachment 4).
We will be reviewing code of ethics from the following cities found at:
Marysville:
http://codepublishing.com/wa/marysville/html/Marysville02/Marysville0280.html#2.80
Lynnwood:
http://www.mrsc.org/mc/lynnwood/lynnwood02/lynnwood0294.html
Monroe:
http://www.codepublishing.com/WA/Monroe/html/Monroe02/Monroe0252.html#2.52
and the MRSC:
http://www.mrsc.org/subjects/personnel/ethics.aspx
In addition we will review the Bainbridge Island Ethics Board materials, which are inclusive of code of ethics, and are very
comprehensive:
http://www.ci.bainbridge-isl.wa.us/ethics_board.aspx
Attachments
Attach 1 Feb -03-12_Approved_City_Council_Retreat_Minutes
Attach 2 April-10-12 Public Safety, Personnel Committee
Attach 3 - Code of Conduct City of Edmonds Personnel Policies
Attach 4 - Ord 3689 Conflict of Interest
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 05/03/2012 10:37 AM
Mayor Dave Earling 05/03/2012 11:55 AM
Final Approval Linda Hynd 05/03/2012 12:13 PM
Form Started By: Jana Spellman Started On: 05/03/2012 09:55 AM
Final Approval Date: 05/03/2012
Edmonds City Council Retreat Draft Minutes
February 2-3, 2011
Page 17
before the Council is first a committee meeting or work session. Issues that have a financial impact will be
discussed at a work session rather than just by the Finance Committee.
It was the consensus of the Council to change the name of the Community Services/Development Services
Committee to the Public Works, Parks and Planning Committees.
• Mission Statements
Committees will determine whether to develop a mission statement. Councilmembers Buckshnis and Yamamoto
will develop a mission statement for the Finance Committee.
• Clarify the Public Safety/Human Resources Committee
It was the consensus of the Council to change the name of the Public Safety/Human Resources to Committee to
the Public Safety and Personnel Committee.
• Community Outreach, Tree Board
Council President Peterson explained there has been a proposal to restart the Community Outreach Committee.
Councilmember Plunkett recalled the Community Outreach Committee was discontinued after 3 years; no new
methods of communicating were identified. Mayor Earling commented on the potential for an electronic
newsletter.
Discussion followed regarding whether to form a code rewrite committee so that the code rewrite is Council and
citizen driven, technical expertise required for the code rewrite, having staff make periodic presentations at
Council work sessions regarding the rewrite, the proposal by staff to restructure the code, providing opportunity
for citizen comment but having professionals assemble the changes, citizen knowledge that could benefit the
process, concern with citizens participating for their own benefit or at least that perception, proposal to have
user groups test the model, ability for any citizen to identify code conflicts regardless of whether there is a
committee structure, and asking staff whether forming a committee in the future could be helpful.
The Council agreed to seek feedback from Planning Manager Rob Chave and Building Official Leonard
Yarberry regarding forming a code rewrite committee and schedule further discussion on a work session agenda.
Council President Peterson suggested enhancing the Council portion of the website with more updates, etc. and
working with the Mayor on an electronic newsletter and then consider whether a Community Outreach
Committee is needed. It was the consensus of the Council to add a Council liaison to the Tree Board and to
make it a paid committee position.
• Ethics
Council President Peterson recalled there has been discussion about developing a code of ethics for
Councilmembers. Councilmembers Fraley-Monillas, Bloom and Petso offered to serve on an ad hoc committee
that would review other cities’ codes and present a draft to the Council.
• Miscellaneous
Mr. Taraday explained a special meeting notice must be issued for Tuesday committee meetings that begin at
6:00 p.m. If the Council wished to continue holding committee meetings at 6:00 p.m., he suggested revising the
code to reflect that start time.
1
PUBLIC SAFETY/PERSONNEL COMMITTEE
MEETING MINUTES
April 10, 2012
Committee members present: Council Member K. Michael Plunkett
Council Member Joan Bloom
Others present: HR Manager Mary Ann Hardie
Citizen Don Hall
Council Member Plunkett called the meeting to order at 7:19 pm.
DISCUSSION ON CODE OF ETHICS (RELATING TO COUNCIL MEMBERS)
Council Member Michael Plunkett opened the discussion by stating it was unclear as to what action/direction
should be taken at this point with regard to this as Council had not given any specific direction regarding this
topic although one or some council member(s) may have wanted to discuss this further. Council Member Joan
Bloom stated that she had reviewed the City of Kirkland’s Code of Ethics and the Mountlake Terrace Code of
Ethics and there were some concerns that she had with using a code of ethics similar to theirs.
Council Member Bloom further stated that she was not aware that there was a code of ethics for Council
Members. HR Manager Mary Ann Hardie affirmed this. Council Member Bloom stated that she would like to
build a policy regarding a code of ethics and that this process needs to move forward. Council Member
Plunkett stated that he was willing to discuss this topic since it was on the agenda, but that that he may not be
interested in moving this forward [for Council consideration].
Ms. Hardie stated that she had discussed this HR Committee subject with Carrie Hite (Parks, Recreation &
Cultural Services Director) prior to the meeting and that they both agreed that HR would likely not be the best
(nor most appropriate) committee for this forum. Additionally, while HR had provided samples of codes of
ethics from other cities it would seem that the City Attorney and/or the City Clerk’s Office [or Council] may be
more appropriate for this process. Ms. Hardie also emphasized that HR was willing to continue to provide
information as needed to the committee to assist with the process, but that this was not a [specific to] HR
function since it did not pertain to employee related policies.
There was some discussion that followed by the committee about what the process would be to create a code
of ethics policy for Council members, creating a committee for this and whether or not the HR Committee was
the appropriate committee for the discussion.
Council Member Plunkett emphasized his concern about the subjectivity of some of the other policies from
other cities and that [while the City may not have a specific code of ethics for Council Members] there are state
laws that Council Members must follow. Council Member Bloom stated that she understood Council Member
Plunkett’s concerns but that due to the expressed interest/concern from the citizens about the possible need
for this policy, she felt it was important for: 1) The City of Edmonds to have this policy; 2) this information to be
available to citizens (as well as being part of transparency of information and citizen participation); and 3) there
to be continued work toward the creation of such a policy. Council Member Plunkett stated that he would like to
make this information easier for citizens to access.
Council Member Bloom stated that since there does not usually appear to be a large agenda for the HR
Committee, that the work on this code of ethics policy could be done at this committee and that the Cities of
Kirkland, Mountlake Terrace and another city may be reviewed for further policy consideration. Council
Member Plunkett agreed that this could be kept on the HR Committee Meeting agenda and that further review
of the policy will occur at the next meeting.
2
PUBLIC COMMENT PERIOD
Citizen Don Hall stated that he agreed with Council Member Plunkett that some of the code of ethics policies from
other cities that he had come across did appear to be too subjective. Citizen Hall further stated that he became
more interested in this topic of discussion after it was discovered that Council Members were not considered to be
employees of the City and are not held to the same City Personnel Policy standards although [perhaps] they should
be. This process will likely require a lot of “hands on” work and will be a difficult process.
The meeting adjourned at 7:44 pm
From City of Edmonds Personnel Policies
10.1 GENERAL CODE OF CONDUCT The City’s primary function is to provide service to the citizens
of Edmonds. To achieve that goal, all employees are expected to treat the public as their most valued
customer. All employees are expected to serve the public in a professional manner, which is courteous,
efficient and helpful. Employees must maintain a clean and neat appearance appropriate to their work
assignment, as determined by their position and department head.
Since the proper working relationship between employees and the City depends on each employee's on-
going job performance, professional conduct and behavior, the City has established certain minimum
standards of personal conduct. Among the City's expectations are: tact and courtesy towards the public
and fellow employees; adherence to City policies, procedures, safety rules and safe work practices;
compliance with directions from supervisors; preserving and protecting the City's equipment, grounds,
facilities and resources; and providing orderly and cost efficient services to its citizens. In addition, all
persons representing the City of Edmonds are expected to conduct business in the following manner:
All persons, representing the City of Edmonds, shall conduct business in a professional manner,
respecting all citizens’ rights, and showing courtesy to all.
Their actions shall be conducted within compliance of the laws and regulations governing the City’s
actions, including but not limited to RCW Title 42.
Business matters, involving the City representatives, shall be conducted in an open manner, allowing
opportunity of any citizen to provide information, prior to official action.
They shall not engage in any conduct which would reflect unfavorably upon City government or any of
the services it provides.
They must avoid any action which might result in or create the impression of using their position for
private gain, giving preferential treatment or privileged information to any person, or losing
impartiality in conducting the City’s business.