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2012.06.19 CC Agenda Packet              AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds JUNE 19, 2012             7:00 P.M. - CALL TO ORDER / FLAG SALUTE   1.(5 Minutes)Approval of Agenda   2.(5 Minutes)Approval of Consent Agenda Items   A.Roll Call   B.AM-4919 Approval of City Council Meeting Minutes of May 30, 2012.   C.AM-4920 Approval of City Council Meeting Minutes of June 4, 2012.   D.AM-4921 Approval of City Council Meeting Minutes of June 5, 2012.   E.AM-4916 Approval of claim checks #132414 through #132541 dated June 7, 2012 for $390,731.10, and #132542 through #132694 dated June 14, 2012 for $936,414.33. Approval of payroll direct deposit and checks #51373 through #51399 for $457,745.61 and benefit checks & wire payments for $197,092.97 for the period May 16, 2012 through May 31, 2012.   F.AM-4903 Approval of reappointment of Bob Rinehart to the Public Facilities District Board.   G.AM-4908 Snohomish Regional Drug & Gang Task Force, 2012-2013 Interlocal Agreement.   H.AM-4923 Authorization to sign contract for grant from Snohomish County Tourism Promotion Area to promote Write on the Sound.   I.AM-4910 AT&T Lease Agreement amendment to reflect a change in the type and configuration of the equipment located in their lease area at 8505 Bowdoin Way.   J.AM-4907 Authorization for the Mayor to sign the contract with Reinke Sports Group for the Half Marathon. Packet Page 1 of 471   K.AM-4912 Report on bids opened June 5, 2012 for the 2012 Waterline Replacement Project and award of contract to D&G Backhoe in the amount of $652,352.23.   L.AM-4913 Report on bids opened June 7, 2012 for the Talbot Road Storm Drain Improvements project and award of contract to Kamins Construction in the amount of $317,178.62.   M.AM-4915 Authorization for Mayor to sign Addendum No. 2 to the Professional Services Agreement with CHS Engineers, LLC.   N.AM-4914 Ordinance amending the Edmonds City Code (ECC) 8.64.065 Parking Provisions on Sunset Avenue.   O.AM-4906 Ordinance amending the portions of ECDC Chapter 20.20 related to urban farming. (File No. AMD20120002)   3.(10 Minutes) AM-4917 Community Service Announcement - Edmonds Senior Center.   4.(15 Minutes) AM-4924 Swearing-in Ceremony for Sergeant Mike Richardson.   5.(30 Minutes) AM-4909 Public Hearing for the Six-Year Transportation Improvement Program (2013-2018) and adoption of Resolution.   6.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings .   7.(20 Minutes) AM-4898 Citizens Economic Development Commission - Appointments of Members   8.(10 Minutes) AM-4911 Presentation on Residential Car Washing and Illicit Discharges.   9.(15 Minutes) AM-4876 Draft 2011 Financial Statements   10.(15 Minutes) AM-4925 Amendment to ECC 5.05.050 - Animal Control (Running at Large Prohibited).   11.(15 Minutes) AM-4922 Report on City Council Committee Meetings of June 12, 2012.   12.(5 Minutes)Mayor's Comments   13.(15 Minutes)Council Comments   ADJOURN   Packet Page 2 of 471    AM-4919     2. B.              City Council Meeting Meeting Date:06/19/2012 Time:  Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of City Council Meeting Minutes of May 30, 2012. Recommendation Review and approval of the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 05-30-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 06/14/2012 11:54 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Sandy Chase Started On: 06/14/2012 09:41 AM Final Approval Date: 06/14/2012  Packet Page 3 of 471 Edmonds City Council Draft Minutes May 30, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES May 30, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Pro Tem Peterson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Strom Peterson, Mayor Pro Tem Lora Petso, Council President Pro Tem Frank Yamamoto, Councilmember Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember ELECTED OFFICIALS ABSENT Dave Earling, Mayor Michael Plunkett, Councilmember STAFF PRESENT Shawn Hunstock, Finance Director Carl Nelson, CIO Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Mayor Pro Tem Peterson explained he asked the applicants this evening not to sit in on the interviews prior to their own interview in the interest of fairness. 1. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL 3. INTERVIEW APPLICANTS FOR THE CITY COUNCIL VACANCY POSITION #1. Mayor Pro Tem Peterson explained that 20 minutes has been scheduled for each interview; the first two minutes will be an opportunity for the applicant to make an opening statement. This will be followed by questions and answers. If time allows, each applicant will be allowed to make closing comments. The City Council interviewed the following applicants for City Council vacancy position #1: • Steve Shelton • Kristiana Johnson • Ron Wambolt • Dick Van Hollebeke Packet Page 4 of 471 Edmonds City Council Draft Minutes May 30, 2012 Page 2 At 7:29 p.m. Mayor Pro Tem Peterson called for a 10 minute recess. The meeting reconvened at 7:40 p.m. The following additional applicants were interviewed: • Darlene Stern • Lori Chrisman • Alvin Rutledge 4. COUNCIL COMMENTS Responding to questions of Councilmember Fraley-Monillas, Mayor Pro Tem Peterson explained the procedure for the appointment. At the City Council Meeting on June 5, the process will include: nominations are made by Council from the floor; nominations are by ballot and are read out loud; the Council will vote on those nominations; if Council does not reach a majority vote of 4, nominations will be reopened; the same people can be nominated, and new nominations are welcome. Council will go through the process again until a majority of 4 is reached. Sandy Chase, City Clerk, stated she would attach the rules for the nomination process to the agenda memo for this item and they can be approved by the Council. Councilmember Petso reported that a request to reappoint Bob Rinehart to the Public Facilities District Board will be placed on a future City Council Agenda. Councilmember Bloom commented that she enjoyed the process of interviewing the applicants for the vacant Council position. She was very impressed with all the candidates and it will be a difficult decision. She encouraged citizens to send thoughts and comments to Councilmembers concerning the applicants. Councilmember Yamamoto expressed his thanks to the applicants. He noted it is a very talented group and it will be a very hard decision. Councilmember Buckshnis also thanked the applicants. She next reported on Snohomish County Tomorrow noting the Steering Committee approved the 2012 selection list for Puget Sound Regional Council. They are giving out $49.1 million; of that amount Snohomish County will receive $11 million. She noted Edmonds has five projects on the list. She is hopeful the city will be successful with some of the projects; perhaps the preservation projects which would include the 5th & Main St. and Sunset Overlook projects. They are also moving forward on the Interjurisdictional Housing Committee which is affordable housing (but not Section 8). It is affordable housing that is transit oriented or dense, smaller units for younger adults, families or seniors. She reported they are hoping to get funding from the Gates Foundation. Councilmember Buckshnis reported on WRIA-8 noting they adopted their budget and pointed out the city’s fees have gone down. They are currently working on the Shoreline Management Plan. The People of Puget Sound are working on educational literature so citizens understand the importance of waste water runoff, storm water runoff, etc. Mayor Pro Tem Peterson also thanked the applicants, noting they are a great diverse group from the city. He expressed thanks to the City Council for their great questions and the wonderful process. He also thanked staff members who put in long hours associated with the process. With no further business, the Council meeting was adjourned at 8:40 p.m. Packet Page 5 of 471    AM-4920     2. C.              City Council Meeting Meeting Date:06/19/2012 Time:  Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of City Council Meeting Minutes of June 4, 2012. Recommendation Review and approval of the minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 06-04-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 06/14/2012 11:54 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Sandy Chase Started On: 06/14/2012 09:49 AM Final Approval Date: 06/14/2012  Packet Page 6 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES June 4, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Pro Tem Peterson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Strom Peterson, Mayor Pro Tem Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember ELECTED OFFICIALS PRESENT Dave Earling, Mayor Lora Petso, Councilmember STAFF PRESENT Phil Williams, Public Works Director Shawn Hunstock, Finance Director Rob English, City Engineer Jerry Shuster, Stormwater Eng. Program Mgr. Jeanie McConnell, Engineering Program Mgr. Kernen Lien, Associate Planner Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL 3. AUDIENCE COMMENTS Mayor Pro Tem Peterson cautioned the audience that comments should not relate to Agenda Item 5. Al Rutledge, Edmonds, announced the car show at Top Foods on July 14 to benefit the Carol Rowe Memorial Food Bank. He reported younger people such as college students and young families are coming to the food bank. He also announced there will be a booth at this Saturday’s Farmers Market for the Edmonds Log Cabin where people can make a donation to fund maintenance of the log cabin. 4. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 21, 2012. Councilmember Bloom explained she had emailed City Clerk Sandy Chase to request that question marks replace periods in several places in the verbatim transcript as she was asking questions about the critical area, not making statements. Packet Page 7 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 2 At City Attorney Jeff Taraday’s request, Ms. Chase identified the places in the verbatim transcript where question marks would replace periods: • Page 7: Councilmember Bloom: So wildlife preserves are not critical areas? That’s what you’re telling me? • Page 7: Councilmember Bloom: So the Critical Areas Ordinance does not include wildlife preserves as critical areas? • Page 8: Councilmember Bloom: So it’s not a wildlife preserve? Councilmember Bloom referenced one additional sentence she had requested be changed to include a question mark: • Page 7: Councilmember Bloom: So wildlife preserves are not critical areas? COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ACCEPT THE MAY 21, 2012 MINUTES WITH THE CHANGES STATED. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW FOR THE CLOSED RECORD REVIEW HELD BY THE CITY COUNCIL ON MAY 15, 2012 AND MAY 21, 2012. PROJECT DESCRIPTION: THE APPLICANT HAS APPLIED FOR A 27-LOT PRELIMINARY PLAT AND PLANNED RESIDENTIAL DEVELOPMENT (PRD) AT 23700 104TH AVE. W., PARCEL NUMBER 27033600304800. APPLICANT: BURNSTEAD CONSTRUCTION COMPANY, FILE NO.: P-2007-17 AND PRD-2007-18 / APPEAL NOS.: APL20120001 - APL20120004. APPELLANTS: LORA PETSO AND COLIN SOUTHCOTE-WANT (APL20120001); IRA SHELTON AND KATHIE LEDGER (APL20120002); CLIFF SANDERLIN AND HEATHER MARKS (APL20120003); DARLENE MILLER, RICHARD MILLER, CONSTANTINOS TAGIOS, AND SOPHIA TAGIOS (APL20120004) Mayor Pro Tem Peterson asked whether any Councilmembers had any ex parte communications to disclose. City Attorney Jeff Taraday explained a couple Councilmembers emailed him with questions about whether contact with a particular person was ex parte communication if the person was not a party of record. He recommended Councilmembers disclose contact with any person other than City staff and lawyers representing the Council, Carol Morris and himself. Any citizen who spoke with a Councilmember about this topic is making an ex parte communication regardless of whether they are a party of record or only an interested citizen. With that clarification in mind, he invited Councilmembers to make disclosures regarding ex parte communications. Councilmember Fraley-Monillas asked whether that would include disclosure of the content of the conversation. Mr. Taraday answered if a Councilmember had a conversation with some outside the record, the first step is to disclose the person the Councilmember spoke to, who, what, where, when, and then the substance of what that person said or what the Councilmember said to them. If it is the type of communication that warrants an opportunity for rebuttal, the applicant and/or appellant will need to be provided an opportunity for rebuttal. For example if a constituent lobbied a Councilmember to vote a certain way on the closed record review and is asserting a certain argument about one of the three remand items, the other side would need to be provided an opportunity to rebut the substance of that communication. A Councilmember may have had communication with someone that does not warrant rebuttal because it is not close to the substance of the matter. He suggested taking each disclosure on a case-by-case basis. Packet Page 8 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 3 Councilmember Buckshnis disclosed on June 1, 2012 Ken Reidy sent all Councilmembers an email with Burnstead in the subject line. She deleted the email and sent Mr. Reidy an email asking that he not send her any communication regarding the topic. Mr. Reidy responded but she did not open the email. Councilmember Buckshnis read her response to Mr. Reidy’s email: Mr. Reidy, As I have asked you before, do not send me anything regarding this topic as you are also fueling Ms. Petso’s request for emails to and from me regarding this topic. I have deleted your response. Councilmember Buckshnis explained as she disclosed previously, Ms. Petso has requested all her emails from September 2011 to date regarding this topic. Mr. Taraday explained he was copied on the email that Councilmember Buckshnis referred to. It did have Burnstead in the subject line so he could understand Councilmember Buckshnis’ decision not to read it. While Mr. Reidy was referencing certain aspects of the Burnstead Woodway Elementary Plat hearing as background, his point in the email was in reference to his own property and not necessarily taking a position with respect to the matter before the Council. He did not believe Mr. Reidy’s email needed to be read into the record because it did not come close enough to taking a position on this issue. Mayor Pro Tem Peterson asked Councilmember Buckshnis whether that contact would cloud her opinion. Councilmember Buckshnis answered no. Councilmember Yamamoto stated he has had no ex parte communications. Councilmember Bloom disclosed that she read Mr. Reidy’s email; the subject was Burnstead’s argument regarding encroachment issues, boundary line disputes. It was her impression that Mr. Reidy’s email did not take a position for or against the Burnstead development. There were a couple other emails from Ken Reidy; she read them all but did not think any of them were taking a position for or against the Burnstead project. Councilmember Bloom referred to her previous disclosure regarding a conversation she had with Roger Hertrich, explaining she had not disclosed the content of that conversation at that time and would like to do so now. She spoke with Mr. Hertrich on either Saturday or Sunday, May 26 or 27; Mr. Hertrich brought up the Burnstead property and she immediately said she could not talk to him about it. Mr. Hertrich asked that she just listen which she did. Mr. Hertrich said she appeared to be quite upset when she left Council Chambers after the May 21 meeting, that she asked very good questions and he thanked her for doing so. Mr. Hertrich told her the decision would be appealed and that a unanimous decision by Council would make the appeal more difficult. Mr. Hertrich told her to hang in there. She thanked him for his support and they then discussed an unrelated topic. Mayor Pro Tem Peterson asked Councilmember Bloom whether that conversation would affect her judgment in this matter. Councilmember Bloom answered no. Councilmember Plunkett disclosed he received two emails from Mr. Reidy. He did not read them and forwarded them to Mr. Taraday. Mayor Pro Tem Peterson asked Councilmember Plunkett whether the emails would cloud his judgment. Councilmember Plunkett answered no. Councilmember Fraley-Monillas disclosed she received the same emails from Mr. Reidy and did not open them because she received Councilmember Buckshnis’ email first. She had conversations with citizens Packet Page 9 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 4 regarding the decorum and behavior at the Council meeting but it did not directly relate to the Burnstead property. Mayor Pro Tem Peterson asked Councilmember Fraley-Monillas whether any of those contacts would sway her judgment in any way. Councilmember Fraley-Monillas answered no. Mayor Pro Tem Peterson disclosed at the end of the last Council meeting, Mr. Hertrich expressed his appreciation for the way he ran the meeting, without any direct discussion regarding the issue. He also had a similar, brief conversation with Mr. Hall and Mr. Witenberg in which they expressed their appreciation for how he ran the meeting and there was no discussion regarding the particulars of the matter. He did not believe those communications would cloud his judgment in any way. Mr. Taraday explained of the disclosures that have been made, the only one that warrants a possible rebuttal opportunity is Councilmember Bloom’s discussion with Mr. Hertrich which was arguably lobbying for a particular vote or position. He offered the applicant an opportunity to rebut the substance of that communication. David Johnston, Livengood Fitzgerald and Alskog, representing Burnstead Construction, responded the applicant did not feel the need to comment on it. Mr. Taraday summarized all applicable disclosures have been made and the Council could move on to the substance of the Findings of Fact and Conclusions that were drafted by Attorney Carol Morris with revisions made by him. He recommended the Council also address the maintenance bond in its discussion tonight. He recalled there was discussion at the May 21 meeting regarding the applicant looking into that issue and that issue could be revisited when the Findings and Conclusions were returned to the Council. Councilmember Bloom explained in a conversation she had with Mr. Taraday today, he clarified what appeared to be misinformation in the Findings of Fact and Conclusions. Councilmember Bloom referred to the following language on page 2 of the Findings: WHEREAS, Ms. Petso appealed the City Council’s decision to the superior court, which reversed the City’s approval of the MDNS, preliminary plat approval and PRD approval; and WHEREAS Burnstead appealed the superior court decision to the Court of Appeals; and WHEREAS the Court of Appeals did not review the superior court decision and instead reviewed the decision of the City Hearing Examiner; and Councilmember Bloom referred to Item G on pages 9-10 of the Findings where Ms. Morris references the Hearing Examiner’s decision and felt there was an inaccuracy in the Hearing Examiner’s decision: G. SEPA: Appeals were filed based on the Hearing Examiner’s decision, finding of fact 8: There is nothing in the record to suggest that the City’s civil and building permit 12 Edmonds Municipal Code section 20.07.005.H.9 review processes would not be able to fully mitigate all project specific impacts. There are no material adverse impacts discernible from the record. Additionally, the SEPA MDNS issued on April 19, 2007 appeals were denied. Subsequent decisions by the Superior and Appellate courts have upheld the SEPA decision. Councilmember Bloom asserted the language on pages 9-10, “Subsequent decisions by the Superior and Appellate courts have upheld the SEPA decision” was in direct contradiction to the statement in the WHEREAS clause, “Ms. Petso appealed the City Council’s decision to the superior court, which reversed the City’s approval of the MDNS, preliminary plat approval and PRD approval.” She summarized the Hearing Examiner stated the superior court upheld the SEPA decision and Ms. Morris states in one of the WHEREAS clauses that the Superior Court reversed the City’s approval of the MDNS preliminary plat and PRD approval. Packet Page 10 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 5 Mr. Taraday explained the paragraph that follows the quotation from the Hearing Examiner’s decision addresses this point. The superior court decision essentially does not matter because it was subsequently appealed to the court of appeals; anything that happened at the superior court level essentially got erased by the court of appeals decision. The court of appeals decision is the decision that matters for the purposes of Council review on remand. He agreed with the appellants to the extent that they are merely pointing out that is not a correct characterization of what happened at superior court; the court of appeals did not reverse the SEPA decision and essentially left it in place. What Ms. Morris drafted in the findings is: “The appellants challenge the Hearing Examiner’s characterization of the Superior Court’s decision as ‘upholding the SEPA decision’.” Ms. Morris is making note of the fact that the appellants are challenging the characterization; he agreed with their challenge of the characterization. The Findings go on to state, “However, the superior court decision is of no importance at this stage in the proceedings. The Court of Appeals did not find fault with the MDNS and specifically limited the remand to three issues.” Mr. Taraday explained language could be inserted if the City Council felt it was important to state that the Hearing Examiner’s characterization of the superior court decision was in fact inaccurate. He did not feel that was necessary because the superior court decision has no legal effect whatsoever. Mr. Taraday summarized that he agreed the Hearing Examiner inappropriately characterized the superior court’s decision as upholding the SEPA decision, but it does not matter. COUNCILMEMBER YAMAMOTO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADOPT RESOLUTION NO. 1278, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO LAND USE, ZONING AND SUBDIVISION, ADOPTING FINDINGS AND CONCLUSIONS TO AFFIRM THE DECISION OF THE EDMONDS HEARING EXAMINER TO CONDITIONALLY APPROVE THE WOODWAY ELEMENTARY PRELIMINARY PLAT AND PLANNED RESIDENTIAL DEVELOPMENT ON RE-HEARING, P-2007-17, PRD-2007-18, AND TO DENY THE APPEALS FILED BY RICHARD AND DARLENE MILLER, CONSTANTINOS AND SOPHIA TAGIOS, CLIFF SANDERLIN AND HEATHER MARKS, IRA SHELTON AND KATHIE LEDGER, LORA PETSO AND COLIN SOUTHCOTE-WANT. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO INSERT A SENTENCE ON PAGE 10 OF THE FINDINGS THAT THE HEARING EXAMINER MISSPOKE IN SAYING THAT SUBSEQUENT DECISIONS BY THE SUPERIOR AND APPELLATE COURTS HAVE UPHELD THE SEPA DECISION. Mr. Taraday suggested revising the second sentence of the first full paragraph on page 10 to read: “While the City Council disagrees with the characterization of the superior court decision, it is of no importance at this stage in the proceedings.” Councilmember Bloom said she would prefer a stronger statement. Mr. Taraday responded that sentence captures the essence that the Hearing Examiner suggested that the superior court had upheld the SEPA decision and the amendment states the City Council disagrees with that characterization. The maker of the motion, Councilmember Bloom and the second, Councilmember Plunkett, agreed to the sentence suggested by Mr. Taraday. Councilmember Fraley-Monillas agreed with the wording Mr. Taraday suggested, finding it strong enough to indicate the Council’s concern. Councilmember Buckshnis asked why it was necessary to add the language if it has no relevance. Mr. Taraday agreed the Council did not need to revise the sentence; it was purely at the Council’s discretion. Councilmember Buckshnis asked him to clarify the issue again. Mr. Taraday explained in her decision, the Hearing Examiner made this statement, “subsequent decisions by the superior and appellate courts Packet Page 11 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 6 have upheld the SEPA decision.” That sentence is not entirely accurate because the superior court did not uphold the SEPA decision. While the version of the findings in the Council packet acknowledges the appellants’ point by stating “However, the superior court decision is of no importance at this stage in the proceedings.” If the Council wants to go a step further and essentially agree with the appellants’ point, it could add the language he suggested. He summarized legally there was no importance but by including this language the Council was disagreeing with the characterization of the superior court decision. AMENDMENT CARRIED UNANIMOUSLY. Mayor Pro Tem Peterson suggested the Council discuss the maintenance bond, referring to Item A in the Decision on page 20 of the Findings, “The City Council modifies Condition No. 8 of the Hearing Examiner’s Decisions to require that the Applicant post a five-year maintenance bond for the stormwater drainage system after final inspection and approval.” He recalled the Council asked for and received via staff a response from the bonding company that stated that modified condition would be difficult for the bonding company to abide by, that both State and City code require a two-year maintenance bond, and the bonding company was unwilling to commit to a five year maintenance bond. MAYOR PRO TEM PETERSON MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, TO STRIKE CONDITION A IN THE DECISION SECTION, REMOVING THE MODIFICATION OF CONDITION 8 AND RETURN TO A 2-YEAR MAINTENANCE BOND FOR THE STORMWATER DRAINAGE SYSTEM. Councilmember Plunkett asked if Paragraph A of the Decision was modified to state, “the City Council modifies Condition No. 8 of the Hearing Examiner’s decision to continue to encourage the applicant…” the fallback would be a 2-year maintenance bond. Mr. Taraday responded the City code would default to a 2-year maintenance bond; the City’s code is consistent with State law in that regard. He questioned the effectiveness of a condition that stated “encourage,” as it did not give administration any ability to enforce it. If there is a problem at the two-year inspection, even without the proposed language, the administration would still have the ability to do an inspection, require whatever necessary correction action be taken and not release the maintenance bond until corrective action has been taken. He did not recommend including language that encouraged the applicant to do something because he questioned whether it would be enforceable. Councilmember Fraley-Monillas asked whether the Decision should include reference to a two-year maintenance bond if Paragraph A was deleted. Mr. Taraday responded the code requires a two-year maintenance bond regardless of whether there is a provision that specifically requires a two-year maintenance bond in the Decision. The Council could amend Paragraph A by replacing “five-year maintenance bond” with “two-year maintenance bond.” Mayor Pro Tem Peterson proposed the following friendly amendment: TO RETAIN CONDITION A AND AMEND IT TO READ, THE CITY COUNCIL MODIFIES CONDITION NO. 8 OF THE HEARING EXAMINER’S DECISION TO REQUIRE THAT THE APPLICANT POST A TWO-YEAR MAINTENANCE BOND FOR THE STORMWATER DRAINAGE SYSTEM AFTER FINAL INSPECTION AND APPROVAL. Councilmember Buckshnis asked whether the Council could require it be returned to the Council in two years in light of Councilmember Petso’s indication that staff is run by the Mayor. Mr. Taraday responded amending Condition A as proposed would take away the administration’s ability to do anything less than a two-year maintenance bond. AMENDMENT CARRIED (5-1) COUNCILMEMBER BLOOM VOTING NO. Packet Page 12 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 7 Councilmember Bloom read a statement regarding her vote: I regret that I upset some participants in this process, but I do not apologize for it. My goal was to do my part in making sure that this development would not cause future environmental problems—namely flooding. My concern is that flooding could be a problem—especially with changing weather patterns— not only for the development’s home buyers and the surrounding property owners, but for the City. Secondarily, my concern is that the open-space requirements were not met. Regarding my concerns about crediting a portion of a wild life preserve on the Burnstead property towards open space, the Edmonds Community Development Code related to Critical Areas (ECDC 23.40.320) under B. Critical areas regulated by this title, include:”5. Fish and Wildlife Habitat Conservation Areas.” So it appears we are allowing a portion of a critical area to be used as open space. Open space is defined in the PRD code as “usable space perpetually owned and maintained by the development.” My concerns about the infiltration rate is increased by a passage in the Storm Water code (18.30.060) under Standards for storm water quality control: “Control by limiting peak water run off from the site due to high ground water tables in large portions of the city…(Meadowdale is referenced) there are few sites where infiltration should be considered.” Also, the Storm Water Code 18.30.010 definitions of “Impervious surface” include far more than the “structures” which were used to calculate the amount of impervious surface allowed per lot in the Burnstead proposed development. Both of these references are in the Burnstead materials presented to the Council and on the City’s website under the attachment linking to ECDC 18.30 Storm Water Management, record page 508-519. The chief frustration for me is that—because of the legalities of an appeal—we were allowed to discuss only a few potential problems. Without access to a Back to the Future Delorean, our hands were tied. I pushed as hard as I did, partly to make sure that nothing more could be done by the City, but also to learn what could be done differently in the future to avoid these concerns. If we learn from this process, it will have been worth it. In sum, I believe that, given the confines of the appeal process, Council did all it could; but I’m not convinced that the project, as presently proposed, is in the best interest of Edmonds. Therefore, I will be voting no. Mr. Taraday recommended the Council fill in the blank space in Condition B. He suggested the language either be added to one of the existing conditions or be included in a new Condition 9. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY MAYOR PRO TEM PETERSON, TO REVISE CONDITION B OF THE DECISION TO ADD THE LANGUAGE AS CONDITION 9 OF THE HEARING EXAMINER’S DECISION. MOTION CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED (5-1), COUNCILMEMBER BLOOM VOTING NO. 6. COUNCIL COMMENTS Councilmember Buckshnis thanked the volunteers who assisted at the Waterfront Rotary Festival this weekend. She also thanked those who attended the festival, noting it was well attended despite the rain. Councilmember Fraley-Monillas commented this has been a very difficult process. The Council was restricted to follow three areas of law. The Council did their homework and did their job. She found it heartbreaking to watch citizens and the Council torn apart by this issue. It has been challenging to maintain professionalism and not talk to citizens while they lobby in both directions behind the Council’s backs. She hoped everyone could move forward together rather than divided. Packet Page 13 of 471 Edmonds City Council Draft Minutes June 4, 2012 Page 8 With regard to his upcoming retirement from the Council, Councilmember Plunkett thanked the people of Edmonds for their notes, emails, letters and comments as well as the comments from Councilmembers. Mayor Pro Tem Peterson thanked Councilmember Plunkett for his service to the community. He recognized Councilmember Plunkett’s experience and leadership in this issue and many others. He wished Councilmember Plunkett all the best. 7. ADJOURN With no further business, the Council meeting was adjourned at 6:55 p.m. Packet Page 14 of 471    AM-4921     2. D.              City Council Meeting Meeting Date:06/19/2012 Time:  Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of City Council Meeting Minutes of June 5, 2012. Recommendation Review and approval of the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 06-05-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 06/14/2012 11:54 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Sandy Chase Started On: 06/14/2012 09:54 AM Final Approval Date: 06/14/2012  Packet Page 15 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES June 5, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Kristiana Johnson, Councilmember* *(seated at 7:31 p.m.) ALSO PRESENT Alex Springer, Student Representative STAFF PRESENT Jim Lawless, Assistant Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carl Nelson, CIO Rob English, City Engineer Kernen Lien, Associate Planner Jeff Taraday, City Attorney Sandy Chase, City Clerk Linda Hynd, Deputy City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PER RCW 42.30.140(4)(b). At 6:00 p.m., Mayor Earling announced that the City Council would meet in executive session regarding labor negotiations per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last approximately 60 minutes and would be held in the Police Training Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Fraley-Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Parks & Recreation Director Carrie Hite, Human Resources Manager Mary Ann Hardie, Human Resources Consultant Tara Adams, Police Chief Al Compaan and City Clerk Sandy Chase. The executive session concluded at 6:59 p.m. Mayor Earling reconvened the regular City Council meeting at 7:05 p.m. and led the flag salute. 2. APPROVAL OF AGENDA COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Petso requested Item C be removed from the Consent Agenda. Packet Page 16 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 2 COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 22, 2012. D. APPROVAL OF CLAIM CHECKS #132105 THROUGH #132331 DATED MAY 24, 2012 FOR $858,770.43, AND CLAIM CHECKS #132332 THROUGH #132413 DATED MAY 31, 2012 FOR $203,306.88. E. APPROVAL OF LIST OF BUSINESSES APPLYING FOR RENEWAL OF THEIR LIQUOR LICENSE WITH THE WASHINGTON STATE LIQUOR CONTROL BOARD, MAY 2012. F. AUTHORIZATION TO SELL TWO (2) SURPLUS FORD CROWN VICTORIA PATROL VEHICLES TO THE CITY OF TENINO, WASHINGTON. ITEM C: APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 29, 2012 Councilmember Petso explained she pulled this item to abstain from voting on the minutes of that meeting. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ITEM C. MOTION CARRIED (5-0-1), COUNCILMEMBER PETSO ABSTAINING. 4. PUBLIC HEARING ON PROPOSED CODE AMENDMENT TO PROVIDE EXPANDED NOTICE REQUIREMENTS FOR STREET VACATIONS (ECDC 20.70.090.A). FILE NO. AMD20120003. Associate Planner Kernen Lien explained in response to a citizen request, the Council tasked the Planning Board with considering an amendment to ECDC 20.70.090.A that would amend noticing requirements for street vacations to indicate the nature of any easement that would be retained in connection with the vacation and if such notice is not provided, continue the public hearing until such time as adequate notice is provided. The Planning Board held a public hearing on May 9, 2012 regarding the proposed amendment. The Planning Board recommends adding a new item 6 to ECDC 20.70.090.A that would read, “A description of any easement under consideration to be retained by the City. In the event an easement is desired but was not included in the notice, the public hearing will be continued to allow time for notice of the easement to be provided.” At the Planning Board’s public hearing Mr. Reidy identified two additional items in ECDC 20.70 that could be updated: 1. Insert language from RCW 35.79.030, the state law regarding vacations, within two sections of ECDC 20.70: • Insert “construction repairs and maintenance of” prior to “public utility services” in ECDC 20.70.030. This would clarify the type of easement that the City may retain in street vacations. • Change “applicant” to “owners of property abutting upon the street or alley or part thereof so vacated” in ECDC 20.70.140.A.3. The language in 20.70.140A.3 does not make sense if the City initiates the street vacation. The Planning Board was tasked solely with the notice requirement. After discussing Mr. Reidy’s additional amendments, the Planning Board recommended the City Council task the Planning Board with holding a public hearing on the two additional proposed amendments. Packet Page 17 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 3 Mayor Earling opened the public participation portion of the public hearing. Ken Reidy, Edmonds, thanked the Council for considering the proposed code amendment to provide standard notice requirements for vacations of public easements. He expressed his support for the proposed code amendment as it will further protect citizens from a surprise replacement easement on their property against their will without any prior public notice. The City’s code already does not allow surprise replacement easements; replacement easements must be granted by a citizen after the City Council adopts a resolution of intent to vacate if specific conditions are met in 90 days. He referred to page 3 of Attachment 1 of the packet, ECDC 20.70.140 Final Decision that outlines options for the Council’s final decision. Mr. Reidy summarized there is no option for the Council to adopt an ordinance granting a vacation while at the same time reserving a surprise replacement easement against the will of the citizen without any prior public notice. He recommended the Council approve the code amendment to protect citizens from surprise replacement easements in the future. Based on his research, every street vacation administered by the City over the past 10 years has violated ECDC 20.70. As Mr. Lien stated there are other sections of ECDC 20.70 that need to be corrected and he requested the City Council ask the Planning Board to consider those corrections. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO DIRECT THE CITY ATTORNEY TO DRAFT AN ORDINANCE APPROVING THE PROPOSED CODE AMENDMENT. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO TASK THE PLANNING BOARD WITH REVIEWING THE OTHER TWO PROPOSED AMENDMENTS. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS Al Rutledge, Edmonds, reported on two upcoming events: 1) the booth at this Saturday’s Farmers Market to collect donations for maintenance of the Edmonds Log Cabin, and 2) the car show on July 14 at Top Foods to benefit the food bank. He reported a number of students are coming to the food bank, most of them do not have jobs. Ken Reidy, Edmonds, referred to discussion during recent Council meetings regarding ex parte communications, noting there seemed to be uncertainty regarding what the City and elected officials can do in certain circumstances. He asked the City’s elected officials to address and clarify the following: when a land use legal dispute is ongoing involving a developer, the City of Edmonds and a group of citizens opposing the development, is it legal for the City to enter into a settlement agreement with the developer or the citizens group without the involvement or knowledge of the other party? For example, is it legal for the City to execute a settlement agreement with the citizens group without the involvement or knowledge of the developer and all three entities are parties to the related legal action? He requested the City Council request and require the City Attorney to research this question and answer it during an open public meeting in the near future. 6. APPOINTMENT TO FILL CITY COUNCIL VACANCY City Clerk Sandy Chase provided the following rules with regard to appointment to fill City Council vacancy: Nominations Each Councilmember may nominate one candidate from the list of applicants by placing an “X” beside the name of the applicant of his or her choice on the form supplied for that purpose by the City Clerk, and Packet Page 18 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 4 by signing the nomination form. The City Clerk will announce and maintain a permanent record of the nominations and of the Councilmember nominating each candidate. The Election Each Councilmember may vote for one candidate by placing an “X” beside the name of the candidate of his or her choice on the ballot supplied for that purpose by the City Clerk, and by signing the ballot. The City Clerk will announce and maintain a permanent record of each ballot and who voted for each candidate. A Deadlock A deadlock occurs after each Councilmember votes the same way on three consecutive ballots. In the event the City Council should deadlock, then previous nominations are declared null and void and the Council may begin a new round of nominations. Councilmember Petso asked whether Councilmembers would have an opportunity to speak in favor of their nominee. Mayor Earling answered that was up to the Council. The few times he has been involved in nominating, that was not done. Council President Peterson answered it has been his experience that the Council has always been afforded the opportunity to speak for the candidate of their choosing. Deputy City Clerk Linda Hynd distributed the first nomination ballot to Councilmembers. Those nominated were: Kristiana Johnson (Councilmembers Fraley-Monillas and Buckshnis), Ron Wambolt (Council President Peterson), Harry Gatjens (Councilmember Bloom), Natalie Shippen (Councilmember Petso), and Dick Van Hollebeke (Councilmember Yamamoto). Vote No. 1 was taken. The results were: one vote for Natalie Shippen (Councilmember Petso), one vote for Dick Van Hollebeke (Councilmember Yamamoto), one vote for Ron Wambolt (Council President Peterson), two votes for Kristiana Johnson (Councilmembers Buckshnis and Fraley-Monillas), and one vote for Harry Gatjens (Councilmember Bloom). Vote No. 2 was taken. The results were: four votes for Kristiana Johnson (Councilmembers Fraley- Monillas, Buckshnis, Bloom and Petso) and two votes for Dick Van Hollebeke (Council President Peterson and Councilmember Yamamoto). Mayor Earling administered the oath of office to Ms. Johnson and Councilmember Johnson took her seat at the dais. Councilmember Buckshnis thanked everyone for their calls and emails regarding the selection. All the candidates were great and the selection was very difficult. She was looking for someone who could replace Councilmember Plunkett’s knowledge regarding land use and zoning. Councilmember Fraley-Monillas commented some amazing people applied; selecting one was a very difficult decision. She was impressed by Councilmember Johnson’s background in planning, her attitude, her relationship with others, and her respectful behavior. She thanked everyone who applied and encouraged them to stay involved with the City. She recognized for the first time in history, the Council has a majority of women. Councilmember Yamamoto congratulated and welcomed Councilmember Johnson. He thanked all the applicants, commenting they all did a marvelous job during their interviews. He urged them to continue to be involved in the community, noting there are numerous City boards and commissions on which to serve. Council President Peterson commented he had great admiration and appreciation for Mr. Wambolt’s work for the City. Although they disagree on a lot of issues, they agree on mutual respect, civility, and doing Packet Page 19 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 5 the right thing for the citizens and employees of Edmonds. Likewise Mr. Van Hollebeke, he is experienced and appreciates the work the Council does. He expressed his appreciation for the work Mr. Van Hollebeke does for Edmonds Community College. He thanked Councilmember Johnson for applying, commenting her record and interview made this appointment comfortable for him. Her land use experience and involvement in environmental initiatives makes her a great addition to the City Council. Councilmember Johnson thanked the Council for selecting her as their colleague. She looked forward to working with the Council. She thanked everyone that supported her through this application process. She was very honored to be among this group of candidates. She cited the importance of participating in the community, pointing out there is a vacancy on the Planning Board as well as vacancies on the City’s Economic Development Commission. 7. UPDATE FROM THE PLANNING BOARD Planning Board Chair Phil Lovell congratulated Councilmember Johnson, commenting she has been an invaluable member of the Planning Board and he was certain she would be extremely effective and helpful to the City and the Council. Chair Lovell explained he was representing the Planning Board and the points he planned to share were informational for the Council as well as citizens. This is the first of planned regular Planning Board briefings to the Council intended to more efficiently inform citizens of the Planning Board’s processes and undertakings and let the Council and public know about the Board’s current activities. More frequent communication between the Planning Board and the Council will enhance effectiveness. He encouraged Planning Board Members, City staff, elected officials and the public to attend and participate in Planning Board discussions, public forums and hearings. It is timely to begin regular Council briefings for three reasons: 1. There are several new or recent members to the Council and the Planning Board wants to update the group as efficiently as possible. He was hopeful these briefings would assist in that process. 2. One of the major action plans identified by the public and major stakeholder groups in conjunction with the strategic planning and visioning process currently in progress points towards more frequent and effective communication between Edmonds governance structure and the public. 3. The Planning Board expects to take up significant matters over the course of the coming year which are of major interest to the City, residents, taxpayers, and visiting public. A few of these are as follows: • Finalization of the City’s Shoreline Management Program update as required by the Washington State Shoreline Management Act [RCW 90.48]. City staff has done an outstanding job in working with the state authorities to adjust this plan to respond to the increased shoreline area definition now extending into portions of the Edmonds Marsh. The purpose of the plan is to promote uses, development, and general public welfare while protecting and maintaining the shoreline resources within the City. • Review of and ultimate referral to Council for final action a long term Master Plan prepared by the Port of Edmonds in conjunction with the Port’s Harbor Square area to the east of the railroad tracks on Dayton. This planning has been a lengthy process undertaken by the Port with their consultant team and includes input from the public as well. • Potential studies and deliberations with regard to potential re-development of the downtown waterfront section of the City. • Continued discussion and deliberations involving definitions and considered zoning provisions within the downtown Business District (BD) sections of the City. • Further discussion and considerations with regard to the Westgate and 5-Corners neighborhoods with respect to the recently-studied long term redevelopment potential and Packet Page 20 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 6 possible incorporation of elements of form-based zoning in conjunction with such redevelopment. • And last, but not least, any studies or potential actions referred to the Board by Council or staff as an outgrowth of the strategic planning visioning process. Virtually all the visual and written material in conjunction with these matters is available through the city’s website: www.edmondswa.gov. Mr. Lovell further explained the Board, consisting of seven volunteer citizens and one alternate, serves as an advisory function to the City in local and regional planning, and assists in the development and updating of the City’s comprehensive plan and zoning ordinances. The Board also serves as the citizen advisory group for the Parks and Recreation Department. In this capacity the Board would also advise the Mayor and Council on the acquisition of all city parks and recreation facilities. Board members serve four year terms and are appointed by the Mayor with Council confirmation. The Board meets at 7 PM on the 2nd and 4th Wednesday of every month in Council Chambers. The Planning Board Members listing, meeting agendas, including notices of public hearings, and approved minutes of meetings, are also available on the City’s website. Most of the items undertaken by the Board for consideration come to them in one of the following three ways: 1. Referral or recommendation by the Council, at times accompanied by a draft resolution covering the specific action contemplated. 2. Initiated by City staff who have identified a need for study concerning an area within our governing codes or arising out of an issue relating back to a given permit application by a member of the public. 3. Regular periodic updating of the City’s land use plans and codes required by local, regional, and or state regulations. Areas and matters undertaken by the Board commonly involve consideration and discussion of background and research material prepared by staff during regular meetings. Following deliberations and a public hearing the Board then votes to either forward a given matter to Council for further consideration with an action recommendation or continue their deliberative process to a point where they can do so. Mr. Lovell listed a few of matters being undertaken by the Planning Board: a) A proposed Edmonds Development Code amendment which would expand public notice provisions for any proposed street vacation to require inclusion of a description and reasoning accompanying any retained easements being considered by the City. Following discussion, deliberation, and one public hearing the proposed code amendment was returned to Council for further process, public hearing, and final action which occurred tonight. b) A review of proposed changes to the Edmonds City Code and portions of the Development Code to allow Motorized Mobile Vendors within the City. Council had previously directed staff to update the relevant code sections to clarify that such vendors are permitted within the City and that provisions should be made to clarify the regulations as to definitions, parking requirements, zones of operation, and potential conflict with other special events within the city which accommodate mobile vendors. c) Continuing review of the Shoreline Master Program. The update of this document has been underway for a number of years utilizing consultants and excellent work by Edmonds Planning Division staff member Kernen Lien. Most recently the Board has been discussing provisions such as the scope of shoreline jurisdiction, shore setbacks, and buffers both conceptually and as actually located within the City’s shoreline areas. The Board expects to complete its review and public hearing processes and forward to Council for final action in time to meet the end-of-year deadline for final submittal to the State. Packet Page 21 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 7 d) The Board is just beginning consideration and study of the long term re-development options report for the Westgate section of the City as completed and provided by the UW-Cascade Land Conservancy team over the course of last year. The Board expects study will include the potential incorporation and/or utilization of selected form-based zoning elements into the City’s land use provisions. Initial indications are that a considerable amount of “up-front” work will be undertaken by staff in order to frame this upcoming work which the Board expects will lead to lengthy deliberations. Councilmember Buckshnis asked whether consideration had been given to televising Planning Board meetings. Chair Lovell responded that had been discussed and it was his understanding there were cost and logistical constraints. That was one of the reasons for undertaking a bi-monthly update to Council. Councilmember Buckshnis commented Planning Board meetings are fascinating; the Planning Board has good deliberations but there is usually no audience present. Chair Lovell encouraged the community to review Planning Board meeting agendas, attend meetings and provide input. Councilmember Petso offered to do what she could to get the public to attend Planning Board meetings so that discussion occurs before matters reach the Council. She offered to announce during Council Comments any upcoming Planning Board public hearings. She requested the information be in English, language that was understandable to the public. For example, with regard to the Shoreline Master Program and jurisdiction of buffers, she requested the information specify how work on the Shoreline Master Program would affect property owners near a lake, river, stream, etc. She commented the language on Planning Board agendas may be one of the reasons for low turnout at meetings. Chair Lovell noted the Edmonds Beacon has published articles the Board submitted which helps citizens learn about the Board’s work. Staff provides the Board excellent briefing memos. He also planned to make meetings more efficient; meetings often last until 10:30 p.m. Councilmember Fraley-Monillas expressed interest in determining the cost to televise Planning Board meetings, noting often what happens at Planning Board meetings is more important than what occurs at City Council. It is important for citizens to be able to view the meetings, educate themselves and talk to the City Council. She asked how the cost to televise Planning Board meetings could be determined. Mayor Earling said staff could research the cost and report to Council. Student Representative Springer asked for an explanation of form-based zoning. Mr. Lovell answered there is a lot written about form-based zoning. The way the City’s codes are currently structured, they spell out in technical terms with regard to measurements, details, sizes, heights, setbacks, etc. how things are built. In a form-based zoning approach, the total use of the land is considered and criteria is developed to reflect what people would like to see there with regard to how it relates to the neighborhood, how it looks, relationship to streets, traffic, sidewalks, landscaping, storefronts, etc. He summarized form-based code talked more about how things looked rather than exactly how to build them. Mayor Earling thanked Chair Lovell for the report, finding a periodic update to the Council a great idea. He asked Chair Lovell to relay his thanks to the Planning Board Members for the good work they do. 8. AMENDMENT TO ECC 5.05.050 - ANIMAL CONTROL (RUNNING AT LARGE PROHIBITED). Assistant Police Chief Jim Lawless explained the purpose of the proposed changes was to address concerns and complaints received by the Police Department, park volunteers, and Councilmembers regarding the Marina Park Off Leash Area. The changes would establish guidelines and rules for acceptable behavior within the park and establish some enforceability. There has been concern that doges are properly vaccinated in the events dogs misbehave or come in contact with other dogs or people. Packet Page 22 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 8 Assistant Chief Lawless referred to language added to Section A that provides for an exception related to owners or persons having charge, care, custody or control of any animal with the exception of cats to allow such animal to run at large during the hours of the day or night. This effectively removes the requirement that cats be leashed. He summarized the goal of the proposed changes was to establish guidelines and establish enforceability to make the dog park more friendly and hopefully generate fewer complaints related to behaviors at the park. He noted the off leash dog park has become very popular and it is frequented by residents as well as people who live outside the City. Councilmember Buckshnis explained she is a founding member of Off Leash Area Edmonds (OLAE) and assisted with drafting the amendments. She agreed the off-leash area is very popular; the primary issue was animal control could not fine someone in the park without a license. Councilmember Bloom reported the Public Safety and Personnel Committee reviewed the proposed amendments. The inclusion of cats in the exception effectively repeals the cat leash law which was unenforceable. Assistant Chief Lawless explained there was really no cat leash law; because there was no exception for cats, cats were subject to leash law requirements. Cats, seeing eye or hearing ear dogs, and Police K9 are the only exceptions. Councilmember Bloom recalled there was a great deal of controversy regarding the cat leash law; the only way for enforcement to occur was for a citizen to complain about a neighbor. Assistant Chief Lawless agreed it was very difficult to enforce. Council President Peterson referred to the exception for seeing eye or hearing ear dogs, pointing out there are many other service animals. He asked whether language should be included that would allow an exception for any service animal recognized by the Americans with Disabilities Act. Assistant Chief Lawless responded the issue of service animals arises often particularly during summer festivals. The federal law is quite complicated. Service animals have evolved over time, originally it was dogs, now service animals include snakes, ferrets, etc. He explained it is not the actual animal that is afforded rights; it is the person with the disability, the service animal is a tool used by that person. There is no requirement that a service animal have any markings or paperwork and there are limits to what the individual can be asked due to ADA. The representative from the City Attorney’s office recommended the language regarding seeing eye or hearing ear dogs as those are generally the animals that are leashed and fall under the actual federal mandate of what is recognized as a service animal. City Attorney Jeff Taraday responded another person in their office, Sharon Cates, drafted the ordinance so he is not an expert in the issue. He offered to follow up with Ms. Cates if the Council wished. Council President Peterson commented it is a concern in light of the number of service animals. Assistant Chief Lawless explained regardless of the City’s regulations, in certain service animal issues, the federal law would trump. Council President Peterson asked whether the rules related to the off leash park will be posted at the off- leash park. Assistant Chief Lawless responded there will be a very large, prominent sign at the entrance to the dog park to avoid any confusion about the expectations for those utilizing the park. Councilmember Fraley-Monillas preferred the language be changed to service dogs. As written, the ordinance is discriminatory by identifying only seeing eye and hearing ear dogs as exceptions. She noted there are people who use service dogs for a variety of issues including seizures. Mr. Taraday questioned how often service animals would be off leash; the proposed ordinance exempts service animals from a leash law. Councilmember Fraley-Monillas answered some service dogs are not leashed for specific reasons such as one whose job is to cushion the person in the event of a fall. Packet Page 23 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 9 Councilmember Fraley-Monillas commented none of the Councilmembers were on Council when the cat leash law was adopted but she recalled it was a controversial issue. She suggested holding a public hearing before making that change. Councilmember Petso agreed with the concerns raised by Council President Peterson and Councilmember Fraley-Monillas and was happy to have a public hearing. She referred to the provision, “supervise all children below fifteen years of age” and suggested the age be lowered to twelve. Councilmember Bloom did not want to open the issue to a public hearing regarding leashing of cats. It has been demonstrated the cat leash law cannot be enforced and filing complaints just pits citizens against citizens. She viewed the proposed ordinance as an easy, smooth way to eliminate the cat leash law. Councilmember Fraley-Monillas commented in the interest of transparency, she will vote against the ordinance if the Council does not hold a public hearing. COUNCILMEMBER YAMAMOTO, MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ORDINANCE NO. 3887, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC 5.05 TO REVISE THE “RUNNING AT LARGE PROHIBITED” PROVISION OF THAT CODE SECTION. Council President Peterson said he will support the ordinance as written. He suggested the City Attorney keep in mind the issue regarding service animals and return with a minor change if necessary. With regard to supervision of children, Councilmember Bloom asked why the age of fifteen was selected. Assistant Chief Lawless answered the City Attorney’s office drafted the language, modeling it after language used by several other major dog parks including Seattle and Mountlake Terrace. He assumed it was for consistency as people often visit multiple dog parks. Councilmember Bloom assumed it was in regard to the safety of children. Assistant Chief Lawless answered he was uncertain why the age of fifteen was selected; the concern was children in the dog park running around getting the dogs excited and invoking a pack mentality that may lead to a small child being bitten. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY PETSO, TO AMEND THE MOTION TO REVISE SECTION 5.05.050.E.8 TO READ, “SUPERVISE YOUR CHILDREN BELOW TWELVE YEARS OF AGE.” MOTION CARRIED (6-0-1), COUNCILMEMBER JOHNSON ABSTAINING. UPON ROLL CALL VOTE, THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED (4- 2-1), COUNCIL PRESIDENT PETERSON AND COUNCILMEMBERS YAMAMOTO, BLOOM AND BUCKSHNIS VOTING YES; COUNCILMEMBERS FRALEY-MONILLAS AND PETSO VOTING NO, AND COUNCILMEMBER JOHNSON ABSTAINING. 9. DISCUSSION REGARDING THE READING OF CITIZEN EMAILS/LETTERS DURING PUBLIC COMMENT. Councilmember Bloom explained she raised this issue in an effort to provide as many options as possible for citizens to present input to the City Council. Council meetings are held at a time when many citizens can attend but not everyone is available. Further, not everyone is comfortable speaking at a Council meeting. She requested the Council discuss the proposed guidelines and consider adopting an ordinance or resolution that would allow citizens to submit public comment when they were not present at a meeting. Council President Peterson explained citizens can submit public comment without attending the meeting. Emails are often entered into the public record as part of the minutes although the comment may not be read into the public record. One of his concerns was there was a great deal of subjectivity to the Packet Page 24 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 10 guidelines; for example the author may think he/she is not making disparaging or insulting remarks, whoever reads the letter may think otherwise. He was also concerned with the length of meetings, recalling on some issues such as the plastic bag ban, the Council received 30+ emails, some that were very similar. If each person requested their letter/email be read into the record, under the proposed guidelines, the Council would be required to read each one into the record. The recent closed record hearing illustrated how reading items into the record can get overwhelming. He summarized if 30 citizens sent the exact same email and each requested it be read into the record, according to the proposed guidelines, each one would have to be read into the record. This issue was not a problem today because most people were happy to simply have their email/letter entered into the public record. Councilmember Fraley-Monillas recalled citizens have read letters for other citizens unable to attend a meeting. She suggested that as an option. Councilmember Buckshnis agreed with Council President Peterson and Councilmember Fraley-Monillas, particularly with regard to a letter not including disparaging or insulting remarks. She recalled at a recent meeting she was embarrassed by the disparaging remarks made toward the City Attorney, Council President Peterson and Attorney Carol Morris. She summarized determining what was disparaging or disrespectful was too subjective. She preferred to have letters/emails entered into the record in the minutes as they are done today. Councilmember Bloom recalled a citizen, George Murray, who was not allowed to read another citizen’s letter. She recalled the reason given was that there was no way to ensure the letter was authored by the person he said it was from. She asked whether a citizen would be allowed to read a letter from another citizen. Mr. Taraday answered he was uncertain whether there was anything in the City’s code or Council policies that address that or whether there should be a policy. Any liability would likely fall on the person reading the letter, not the City, but he would need to research it. Council President Peterson recalled it was a ruling by the Chair at the time and not a City policy. If the Council did not take action on the proposed criteria, Councilmember Petso suggested clarifying that a Councilmember had the opportunity and privilege to read a letter into the record if they wished. She asked for example if someone provided her a letter prior to the meeting and asked that she read it into the record, would she be permitted to read it into the record during normal remarks and deliberation. Council President Peterson answered that is always afforded any Councilmember, either during deliberations or during Audience Comments. The only restriction would be a quasi judicial matter. Councilmember Petso asked whether it would be subject to the ruling of the Chair. Council President Peterson answered the Council has free reign as long as the letter is relevant. Councilmember Fraley-Monillas recalled several occasions where a situation affected a neighborhood and neighbors have read emails/letters from other neighbors unable to attend the meeting. In the past she has also heard Councilmembers read letters from citizens. Councilmember Bloom explained this issue arose because a citizen asked Council President Peterson to read a letter. She was interested in establishing a policy that allows for citizens unable to attend a Council meeting to have a comment that is important to them read aloud. She summarized it was not clear to her when the Council’s comments appear to indicate a Councilmember could read a citizens comment but the Council President declined to do so. She asked whether the citizen’s option was then to have another Councilmember read their comment. Her goal was to make it easy for citizens to have input when they were unable to attend a Council meeting. The instance she referred to where Council President Peterson declined was a daytime retreat which was difficult for the citizen to attend. Councilmember Fraley-Monillas questioned how a Councilmember would handle reading an email that they disagreed with the citizen’s stance, was contrary to their beliefs or they believed was inappropriate. Packet Page 25 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 11 Council President Peterson responded the onus was on the citizen, similar to registering to vote and filling out a ballot; there are certain responsibilities for letting your voice be heard. That may include sending multiple emails to Councilmembers to find one willing to read their comment. He questioned the need for a written policy when an email/letter that a citizen asked to be part of the record is included in the record. Student Representative Springer agreed it would be very subjective; a Councilmember could decide not to read a comment, a letter may not meet the criteria and determining what are disparaging or insulting remarks is also subjective. He summarized the existing process has worked well in the past and if a concerned citizen really wants their voice heard, they could email multiple Councilmembers a request to read their comment. Councilmember Bloom commented she wanted it to be clear how citizens can participate on a particular issue even if they are unable to attend the Council meeting. She did not think a citizen request to read a letter into the record would happen very often. Councilmember Fraley-Monillas asked about citizen’s ability to contact Councilmembers via the City’s website. CIO Carl Nelson responded there is a link for contacting Councilmembers on the Council’s webpage. Councilmember Fraley-Monillas asked whether there could be information regarding having something read into the record. Mr. Nelson answered that could be done. Councilmember Buckshnis commented a lot of time was being spent on an issue that is not broken. If a citizen sent her an email and requested she read it into the record, as long as it was not disparaging or insulting she would read it. She summarized there has not been a problem in the past and she did not support creating subjective policies. The letter Council President Peterson did not read was included in the minutes. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO PUT SOMETHING ON THE WEBSITE UNDER THE CITY COUNCIL SECTION THAT INDICATES HOW TO GET SOMETHING INTO THE RECORD. Mr. Taraday referred to the Council’s webpage that contains a statement, “Audience participation is welcome during the Audience Comments portion of the meeting. Audience comments are limited to three minutes per person.” Mayor Earling suggested Councilmember Fraley-Monillas work with Mr. Nelson to develop language and bring it back to the Council for further discussion. COUNCILMEMBER FRALEY-MONILLAS WITHDREW HER MOTION WITH THE AGREEMENT OF THE SECOND. 10. DISCUSSION REGARDING CITY COUNCIL BLOGS. Councilmember Bloom explained she raised the possibility of blogs for the sake of transparency as well as to allow better communication with citizens and more options for citizens to learn things and communicate with their elected officials. She explained each Seattle City Councilmember has a webpage and they chose what to do with the webpage; they can post things, have an open conversation, etc. She was interested in exploring how webpages may be used for increased communication with citizenry. She would like to communicate with citizens in a blog-type format but did not expect that all Councilmembers would be interested. She suggested information Councilmembers provide during Council comments such as event announcements, summaries of committee meetings, etc. could be posted on individual Councilmember’s webpages. She was interested in exploring what that would look like, the cost, etc. Packet Page 26 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 12 Councilmember Buckshnis commented Seattle was not a good example because they earn a six figure salary, are full-time and have staff. She felt blogging is a slippery slope because it can become official public comments; there needs to be a monitor to ensure comments are not off topic, etc. She felt a blog would be dangerous as there were differences in what people think is respectful. She feared it would open the City to too much liability. Council President Peterson recalled prior to the 2009 election there were accusations that Council websites were being used for politics, PDC complaints were filed, etc. and those were very static pages. Similar to Councilmember Buckshnis’ concerns without individual Council staff, that same situation, an unnecessary distraction, could occur again. He recalled the Council previously discussed this topic and expressly decided not to because of the concern with politics, use of public funds, etc. He was very hesitant to pursue this. Councilmember Fraley-Monillas commented she has mixed feelings on this issue. Her greater concern was IT staff time to create and monitor blogs or individual Council webpages. She explained when someone has their own blog such as Councilmember Bloom’s, nobody monitors it. When it is the City’s, someone would need to monitor it. She questioned who would monitor to ensure there was no politicking, information was correct, etc. She acknowledged the benefits of more communication with citizens. Councilmember Yamamoto referred to the Washington Cities Insurance Authority (WCIA) newsletter regarding problems associated with a City-sponsored blog including records retention and public records requests. He pointed out Councilmember’s email addresses and phone numbers are posted on the City’s website; citizens can easily contact Councilmembers via email or telephone. For example Councilmembers were forwarded all the citizen emails regarding Council candidates. Mayor Earling, speaking for administration, referred to the Association of Washington Cities (AWC) memo that identifies the need to monitor and manage blogs; the City’s IT staff is already quite busy. He was also concerned with risk management. His primary concern was the increased request for public records. The City currently has a part-time person working full-time fulfilling public records requests and there are two other full-time staff members who spend part of their workday looking for public records. He emphasized that was only in the City Clerk’s Office; there are multiple public requests in departments throughout the City. The amount of time staff spends now pursuing legitimate records requests was staggering and increasing that was very worrisome to him. Councilmember Bloom commented public records requests were usually about private emails; she asked why a public records request would be submitted regarding something on a blog. Mayor Earling answered if there was a public records request about something that happened 1½ years ago, someone would need to find that record. The records from a blog would still need to be recalled should a public records request be made as was explained in the AWC memo. Mayor Earling summarized the majority of the Council was not interested in pursuing this. 11. MAYOR'S COMMENTS Mayor Earling welcomed Councilmember Johnson. He expressed his appreciation for Councilmember Johnson joining the Council. He has observed her on the Planning Board and believed she would be a fine addition to the Council. 12. COUNCIL COMMENTS Student Representative Springer reported tonight was his last meeting as Student Representative. He thanked the City Council and the City for giving him the opportunity to share his thoughts and to Packet Page 27 of 471 Edmonds City Council Draft Minutes June 5, 2012 Page 13 represent the student population. He looked forward to many more students serving as Student Representatives. Councilmember Petso welcomed Councilmember Johnson and thanked Student Representative Springer for his service. She reported the Historic Preservation Commission will soon present the Council an applicant for appointment to the Commission. Councilmember Yamamoto wished Student Representative Springer well and said he will be missed. He welcomed Councilmember Johnson. Councilmember Bloom welcomed Councilmember Johnson and said Student Representative Springer will be missed. She wished him the best and hoped he returned to Edmonds in the future. Council President Peterson commented Student Representative Springer set the bar high and he always appreciated his comments. He welcomed Councilmember Johnson and looked forward to working with her. Councilmember Buckshnis told Student Representative Springer to enjoy MIT and she welcomed Councilmember Johnson. Councilmember Buckshnis expressed concern with the conduct at a previous Council meeting. Although she did not say anything at the time, she did not want her silence to indicate she agreed with how Mr. Taraday, Council President Peterson and Ms. Morris were treated. The Council will be considering an ethics policy as well as refreshing themselves with regard to Roberts Rules of Order to ensure that type of behavior does not occur in the future. Councilmember Fraley-Monillas commented Student Representative Springer was a bright young star who will go a long way. She welcomed Councilmember Johnson and thanked everyone who applied for the Council vacancy. She commended the applicants in the audience for continuing to be involved. Councilmember Johnson thanked the Council for their support. She wished Student Representative Springer a wonderful time at MIT. 13. ADJOURN With no further business, the Council meeting was adjourned at 8:50 p.m. Packet Page 28 of 471    AM-4916     2. E.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Shawn Hunstock Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Approval of claim checks #132414 through #132541 dated June 7, 2012 for $390,731.10, and #132542 through #132694 dated June 14, 2012 for $936,414.33. Approval of payroll direct deposit and checks #51373 through #51399 for $457,745.61 and benefit checks & wire payments for $197,092.97 for the period May 16, 2012 through May 31, 2012. Recommendation Approval of payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2012 Revenue: Expenditure:1,981,984.01 Fiscal Impact: Claims $1,327,145.43 Payroll Employee checks and direct deposit $457,745.61 Payroll Benefit checks and wire payments $197,092.97 Total Payroll $654,838.58 Attachments Claim Checks 06-07-12 Claim Checks 06-14-12 Packet Page 29 of 471 Claim Checks 06-14-12 Payroll 06-04-12 Hour Type Payroll 06-04-12 Benefit Payments Project Numbers 06-14-12 Form Review Inbox Reviewed By Date Finance Shawn Hunstock 06/14/2012 12:51 PM City Clerk Sandy Chase 06/14/2012 12:53 PM Mayor Dave Earling 06/15/2012 08:57 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Nori Jacobson Started On: 06/14/2012 08:46 AM Final Approval Date: 06/15/2012  Packet Page 30 of 471 06/07/2012 Voucher List City of Edmonds 1 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132414 6/4/2012 065382 ESTATE OF JACQUE MAYO E7AA.Mayo PropAgrmt E7AA.MAYO PROPERTY AGREEMENT E7AA.Mayo Property Agreement 112.200.630.595.330.410.00 2,500.00 Total :2,500.00 132415 6/7/2012 072627 911 ETC INC 19557 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 001.000.310.518.880.480.00 100.00 Total :100.00 132416 6/7/2012 073947 A WORKSAFE SERVICE INC 161646 Drug testing services - Harris Drug testing services - Harris 411.000.652.542.900.410.00 52.00 Total :52.00 132417 6/7/2012 065052 AARD PEST CONTROL 307074 RODENT CONTROL -MEADOWDALE CH RODENT CONTROL @ MEADOWDALE CLUBHOUSE 001.000.640.576.800.480.00 82.12 RODENT CONTROL307089 RODENT CONTROL 001.000.640.576.800.480.00 93.08 Total :175.20 132418 6/7/2012 061029 ABSOLUTE GRAPHIX 512345 SHIRTS FOR VOLUNTEER BEACH DOCENTS T-SHIRTS FOR VOLUNTEER BEACH DOCENTS 001.000.640.574.350.310.00 66.18 9.5% Sales Tax 001.000.640.574.350.310.00 6.29 Total :72.47 132419 6/7/2012 066054 ADIX'S BED & BATH FOR DOGS AND JUNE 2012 ANIMAL BOARDING FOR 6/12 EDMONDS AC ANIMAL BOARDING FOR 06/12 001.000.410.521.700.410.00 2,097.71 Total :2,097.71 132420 6/7/2012 069667 AMERICAN MARKETING 15322 PLAQUE 1Page: Packet Page 31 of 471 06/07/2012 Voucher List City of Edmonds 2 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132420 6/7/2012 (Continued)069667 AMERICAN MARKETING CAST BRONZE PLAQUE FOR FISHING PIER 127.000.640.575.500.310.00 148.40 9.5% Sales Tax 127.000.640.575.500.310.00 14.10 Total :162.50 132421 6/7/2012 065378 APPLIED INDUSTRIAL TECH 40372736 Unit 91 - Normal Duty Flange Units (4 Unit 91 - Normal Duty Flange Units (4 511.000.657.548.680.310.00 379.76 Freight 511.000.657.548.680.310.00 35.87 9.5% Sales Tax 511.000.657.548.680.310.00 39.48 Total :455.11 132422 6/7/2012 069751 ARAMARK UNIFORM SERVICES 655-6212120 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 25.88 9.5% Sales Tax 001.000.640.576.800.240.00 2.46 Total :28.34 132423 6/7/2012 069751 ARAMARK UNIFORM SERVICES 655-6139365 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.651.519.920.240.00 244.57 9.5% Sales Tax 001.000.651.519.920.240.00 23.23 FACILITIES DIVISION UNIFORMS655-6163647 FACILITIES DIVISION UNIFORMS 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 PUBLIC WORKS OMC LOBBY MATS655-6168258 PUBLIC WORKS OMC LOBBY MATS 001.000.650.519.910.410.00 1.01 2Page: Packet Page 32 of 471 06/07/2012 Voucher List City of Edmonds 3 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132423 6/7/2012 (Continued)069751 ARAMARK UNIFORM SERVICES PUBLIC WORKS OMC LOBBY MATS 111.000.653.542.900.410.00 3.84 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 PUBLIC WORKS OMC LOBBY MATS 411.000.654.534.800.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.652.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.655.535.800.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 STREET/STORM DIVISION UNIFORMS655-6168259 STREET/STORM DIVISION UNIFORMS 111.000.653.542.900.240.00 5.03 STREET/STORM DIVISION UNIFORMS 411.000.652.542.900.240.00 5.02 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET DIVISION UNIFORMS &MATS655-6168260 FLEET DIVISION UNIFORMS 511.000.657.548.680.240.00 8.70 3Page: Packet Page 33 of 471 06/07/2012 Voucher List City of Edmonds 4 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132423 6/7/2012 (Continued)069751 ARAMARK UNIFORM SERVICES FLEET DIVISION MATS 511.000.657.548.680.410.00 1.30 9.5% Sales Tax 511.000.657.548.680.240.00 0.83 9.5% Sales Tax 511.000.657.548.680.410.00 0.12 FACILITIES DIVISION UNIFORMS655-6175751 FACILITIES DIVISION UNIFORMS 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 PUBLIC WORKS OMC LOBBY MATS655-6180281 PUBLIC WORKS OMC LOBBY MATS 001.000.650.519.910.410.00 1.01 PUBLIC WORKS OMC LOBBY MATS 111.000.653.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.654.534.800.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.652.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.655.535.800.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 4Page: Packet Page 34 of 471 06/07/2012 Voucher List City of Edmonds 5 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132423 6/7/2012 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 STREET/STORM DIVISION UNIFORMS655-6180282 STREET/STORM DIVISION UNIFORMS 111.000.653.542.900.240.00 5.03 STREET/STORM DIVISION UNIFORMS 411.000.652.542.900.240.00 5.02 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET DIVISION UNIFORMS &MATS655-6180283 FLEET DIVISION UNIFORMS 511.000.657.548.680.240.00 10.20 FLEET DIVISION MATS 511.000.657.548.680.410.00 1.30 9.5% Sales Tax 511.000.657.548.680.240.00 0.97 9.5% Sales Tax 511.000.657.548.680.410.00 0.12 FACILITIES DIVISION UNIFORMS655-6187876 FACILITIES DIVISION UNIFORMS 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 PUBLIC WORKS OMC LOBBY MATS655-6192436 PUBLIC WORKS OMC LOBBY MATS 001.000.650.519.910.410.00 1.01 PUBLIC WORKS OMC LOBBY MATS 111.000.653.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.652.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.655.535.800.410.00 3.84 5Page: Packet Page 35 of 471 06/07/2012 Voucher List City of Edmonds 6 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132423 6/7/2012 (Continued)069751 ARAMARK UNIFORM SERVICES PUBLIC WORKS OMC LOBBY MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 PUBLIC WORKS OMC LOBBY MATS 411.000.654.534.800.410.00 3.84 STREET/STORM DIVISION UNIFORMS655-6192437 STREET/STORM DIVISION UNIFORMS 111.000.653.542.900.240.00 5.03 STREET/STORM DIVISION UNIFORMS 411.000.652.542.900.240.00 5.02 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET DIVISION UNIFORMS &MATS655-6192438 FLEET DIVISION UNIFORMS 511.000.657.548.680.240.00 8.70 FLEET DIVISION MATS 511.000.657.548.680.410.00 1.30 9.5% Sales Tax 511.000.657.548.680.240.00 0.83 9.5% Sales Tax 511.000.657.548.680.410.00 0.12 6Page: Packet Page 36 of 471 06/07/2012 Voucher List City of Edmonds 7 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132423 6/7/2012 (Continued)069751 ARAMARK UNIFORM SERVICES FACILITIES DIVISION UNIFORMS655-6199880 FACILITIES DIVISION UNIFORMS 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 PUBLIC WORKS OMC LOBBY MATS655-6204433 PUBLIC WORKS OMC LOBBY MATS 001.000.650.519.910.410.00 1.01 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 PUBLIC WORKS OMC LOBBY MATS 111.000.653.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.654.534.800.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.652.542.900.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 411.000.655.535.800.410.00 3.84 PUBLIC WORKS OMC LOBBY MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 STREET/STORM DIVISION UNIFORMS655-6204434 STREET/STORM DIVISION UNIFORMS 111.000.653.542.900.240.00 5.03 STREET/STORM DIVISION UNIFORMS 7Page: Packet Page 37 of 471 06/07/2012 Voucher List City of Edmonds 8 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132423 6/7/2012 (Continued)069751 ARAMARK UNIFORM SERVICES 411.000.652.542.900.240.00 5.02 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET DIVISION UNIFORMS &MATS655-6204435 FLEET DIVISION UNIFORMS 511.000.657.548.680.240.00 8.70 FLEET DIVISION MATS 511.000.657.548.680.410.00 1.30 9.5% Sales Tax 511.000.657.548.680.240.00 0.83 9.5% Sales Tax 511.000.657.548.680.410.00 0.12 Total :577.44 132424 6/7/2012 071124 ASSOCIATED PETROLEUM 0307522-IN Fleet - Unleaded 11,100 Gal Fleet - Unleaded 11,100 Gal 511.000.657.548.680.340.11 38,505.90 St Excise Tax Gas, WA Oil Spill 511.000.657.548.680.340.11 4,461.98 WA St Svc Fees 511.000.657.548.680.340.11 50.00 9.5% Sales Tax 511.000.657.548.680.340.11 4.75 Total :43,022.63 132425 6/7/2012 064706 AWC 06212012 AWC AWARD BREAKFAST AWC Award breakfast June 21,2012 001.000.610.519.700.490.00 35.00 Total :35.00 132426 6/7/2012 064706 AWC CNF#1005-35429,42 Award ceremony registration for Rob Award ceremony registration for Rob 001.000.620.558.600.490.00 70.00 8Page: Packet Page 38 of 471 06/07/2012 Voucher List City of Edmonds 9 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :70.00132426 6/7/2012 064706 064706 AWC 132427 6/7/2012 069076 BACKGROUND INVESTIGATIONS INC COE0512 Background check services Background check services 001.000.220.516.100.410.00 595.00 Total :595.00 132428 6/7/2012 066891 BEACON PUBLISHING INC 8300 CEMETERY DISPLAY AD DISPLAY AD - CEMETERY 130.000.640.536.200.440.00 108.00 Total :108.00 132429 6/7/2012 073853 BECKWITH CONSULTING GROUP 06012012 STRATEGIC PLAN CONSULTANT INVOICE Strategic Plan Task #13 and Task #15 001.000.240.513.110.410.00 7,285.00 Total :7,285.00 132430 6/7/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 928798 INV#928798 - EDMONDS PD -SMITH SEW ON YEARS OF SERVICE BARS 001.000.410.521.220.240.00 7.50 9.5% Sales Tax 001.000.410.521.220.240.00 0.71 INV#936541 - EDMONDS PD -GREENMUN936541 CORPORAL CHEVRONS 001.000.410.521.220.240.00 5.90 SEW ON CPL CHEVRONS 001.000.410.521.220.240.00 5.00 9.5% Sales Tax 001.000.410.521.220.240.00 1.04 INV#939826 - EDMONDS PD - LEE939826 UNIFORM WOOL PANTS 001.000.410.521.220.240.00 108.00 9.5% Sales Tax 001.000.410.521.220.240.00 10.26 INV#939893 - EDMONDS PD -BICKAR939893 T-SHIRTS 9Page: Packet Page 39 of 471 06/07/2012 Voucher List City of Edmonds 10 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132430 6/7/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 12.16 APPLY HEAT LETTERS TO GARMENT 001.000.410.521.220.240.00 20.00 SWEATSHIRTS, JERZEES 001.000.410.521.220.240.00 24.94 APPLY HEAT LETTERS TO GARMENT 001.000.410.521.220.240.00 20.00 SWEATPANTS, JERZEES 001.000.410.521.220.240.00 21.82 SHORT JERSEY KNIT 001.000.410.521.220.240.00 21.90 S/S ACADEMY SHIRT 001.000.410.521.220.240.00 35.90 FLEXIBLE KNEE GUARD PAD 001.000.410.521.220.240.00 20.95 FLEXIBLE ELBOW GUARD PAD 001.000.410.521.220.240.00 18.95 MOUTH GUARD 001.000.410.521.220.240.00 1.25 PICKET TRAFFIC TEMPLATE 001.000.410.521.220.310.00 7.95 BELT/BLACK BASKETWEAVE 001.000.410.521.220.240.00 19.95 9.5% Sales Tax 001.000.410.521.220.240.00 20.70 9.5% Sales Tax 001.000.410.521.220.310.00 0.75 INV#939902 - EDMONDS PD -STRUM939902 T-SHIRTS 001.000.410.521.220.240.00 12.16 BELT/BLACK BASKETWEAVE 001.000.410.521.220.240.00 19.95 9.5% Sales Tax 001.000.410.521.220.240.00 24.12 10Page: Packet Page 40 of 471 06/07/2012 Voucher List City of Edmonds 11 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132430 6/7/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 9.5% Sales Tax 001.000.410.521.220.310.00 0.75 APPLY HEAT LETTERS TO GARMENT 001.000.410.521.220.240.00 20.00 SWEATSHIRT, JERZEES 001.000.410.521.220.240.00 24.94 APPLY HEAT LETTERS TO GARMENT 001.000.410.521.220.240.00 20.00 SWEATPANTS, JERZEES 001.000.410.521.220.240.00 21.82 SHORT JERSEY KNIT 001.000.410.521.220.240.00 21.90 TDU/RIP STOP PANTS 001.000.410.521.220.240.00 35.99 S/S ACADEMY SHIRTS 001.000.410.521.220.240.00 35.90 FLEXIBLE KNEE GUARD PAD 001.000.410.521.220.240.00 20.95 FLEXIBLE ELBOW GUARD PAD 001.000.410.521.220.240.00 18.95 MOUTH GUARD 001.000.410.521.220.240.00 1.25 PICKET TRAFFIC TEMPLATE 001.000.410.521.220.310.00 7.95 INV#940999 - EDMONDS PD -JOHNSON940999 NEW BALANCE SHOES 001.000.410.521.110.240.00 109.95 9.5% Sales Tax 001.000.410.521.110.240.00 10.45 Total :792.66 132431 6/7/2012 065739 BOBBY WOLFORD TRUCKING &051604 Storm - Concrete Dump Fees Storm - Concrete Dump Fees 411.000.652.542.320.490.00 519.75 11Page: Packet Page 41 of 471 06/07/2012 Voucher List City of Edmonds 12 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :519.75132431 6/7/2012 065739 065739 BOBBY WOLFORD TRUCKING & 132432 6/7/2012 069295 BROWN, CANDY BROWN15397 BIRDS ARE AWESOME! BIRDS ARE AWESOME! #15397 001.000.640.574.200.410.00 38.50 Total :38.50 132433 6/7/2012 003001 BUILDERS SAND & GRAVEL 297323 Water/Sewer/Street - Crushed Rock Water/Sewer/Street - Crushed Rock 111.000.653.542.310.310.00 1,127.68 Water/Sewer/Street - Crushed Rock 411.000.654.534.800.310.00 1,127.68 Water/Sewer/Street - Crushed Rock 411.000.655.535.800.310.00 1,127.72 9.5% Sales Tax 111.000.653.542.310.310.00 107.13 9.5% Sales Tax 411.000.654.534.800.310.00 107.13 9.5% Sales Tax 411.000.655.535.800.310.00 107.13 Total :3,704.47 132434 6/7/2012 071816 CARLSON, JESSICA CARLSON15356 ADVENTURES IN DRAWING ADVENTURES IN DRAWING #15356 001.000.640.574.200.410.00 235.50 Total :235.50 132435 6/7/2012 068484 CEMEX LLC 9423715138 Traffic Control - Cement for 236th & Traffic Control - Cement for 236th & 111.000.653.542.640.310.00 100.00 9.5% Sales Tax 111.000.653.542.640.310.00 9.50 Roadway - Asphalt - 236th Hwy 999423752914 Roadway - Asphalt - 236th Hwy 99 111.000.653.542.310.310.00 734.42 9.5% Sales Tax 12Page: Packet Page 42 of 471 06/07/2012 Voucher List City of Edmonds 13 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132435 6/7/2012 (Continued)068484 CEMEX LLC 111.000.653.542.310.310.00 69.77 Roadway - Asphalt9423777722 Roadway - Asphalt 111.000.653.542.310.310.00 105.00 9.5% Sales Tax 111.000.653.542.310.310.00 9.98 Roadway - Asphalt9423777723 Roadway - Asphalt 111.000.653.542.310.310.00 205.48 9.5% Sales Tax 111.000.653.542.310.310.00 19.53 Roadway - Asphalt9423786445 Roadway - Asphalt 111.000.653.542.310.310.00 234.48 9.5% Sales Tax 111.000.653.542.310.310.00 22.28 Roadway - Asphalt9423804405 Roadway - Asphalt 111.000.653.542.310.310.00 267.98 9.5% Sales Tax 111.000.653.542.310.310.00 25.46 Total :1,803.88 132436 6/7/2012 019215 CITY OF LYNNWOOD 9421 IT CONTRACT WORK IT contract work 001.000.310.518.880.410.00 1,026.00 Total :1,026.00 132437 6/7/2012 004095 COASTWIDE LABS W2435811 Fac Maint - Towels, Cleaners, TT, Fac Maint - Towels, Cleaners, TT, 001.000.651.519.920.310.00 458.65 Library - Towels 001.000.651.519.920.310.00 50.70 9.5% Sales Tax 001.000.651.519.920.310.00 48.39 13Page: Packet Page 43 of 471 06/07/2012 Voucher List City of Edmonds 14 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :557.74132437 6/7/2012 004095 004095 COASTWIDE LABS 132438 6/7/2012 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES BUNDLED SERVICES FOR CEMETERY 130.000.640.536.200.420.00 116.49 Total :116.49 132439 6/7/2012 065683 CORRY'S FINE DRY CLEANING MAY 2012 DRY CLEANING APR/MAY -EDMONDS PD CLEANING/LAUNDRY APR-MAY 2012 001.000.410.521.220.240.00 1,021.13 Total :1,021.13 132440 6/7/2012 073912 CROWN FILMS/CUSTOM BIOPLASTICS 80224 DOG WASTE BAGS DOG WASTE BAGS 001.000.640.576.800.310.00 716.80 Sales Tax 001.000.640.576.800.310.00 63.80 Total :780.60 132441 6/7/2012 072189 DATASITE 74133 INV#74133 - EDMONDS PD SHREDDING 2 TOTES 05/10/12 001.000.410.521.100.410.00 80.00 SHREDDING 2 TOTES 05/29/12 001.000.410.521.100.410.00 80.00 Total :160.00 132442 6/7/2012 072189 DATASITE 74132 COURT SHREDDING COURT SHREDDING 001.000.230.512.500.490.00 50.00 Total :50.00 132443 6/7/2012 072189 DATASITE 27474 DOCUMENT STORAGE Record Storage Fees 001.000.250.514.300.410.00 65.00 SHREDDING SERVICES/CABINETS74095 Doc Shred Services City Clerk 001.000.250.514.300.410.00 50.00 14Page: Packet Page 44 of 471 06/07/2012 Voucher List City of Edmonds 15 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132443 6/7/2012 (Continued)072189 DATASITE Doc Shred Services Finance 001.000.310.514.230.410.00 50.00 Total :165.00 132444 6/7/2012 029900 DEPT OF RETIREMENT SYSTEMS May 2012 DRS MAY 2012 DRS May 2012 DRS 811.000.000.231.540.000.00 157,952.51 Total :157,952.51 132445 6/7/2012 064531 DINES, JEANNIE 12-3279 MINUTE TAKING Mtgs. 5/21, 22, and 29 001.000.250.514.300.410.00 834.00 Total :834.00 132446 6/7/2012 068591 DOUBLEDAY, MICHAEL 05312012 STATE LOBBYIST MAY 2012 State lobbyist for May 2012 001.000.610.519.700.410.00 2,391.00 Total :2,391.00 132447 6/7/2012 074024 DOUGALL, LARA DOUGALL0531 REFUND CUSTOMER REQUESTED REFUND 001.000.000.239.200.000.00 36.00 Total :36.00 132448 6/7/2012 007675 EDMONDS AUTO PARTS 10835 CLAMPS CLAMPS FOR WATER TRUCK 001.000.640.576.800.310.00 5.50 9.5% Sales Tax 001.000.640.576.800.310.00 0.52 Total :6.02 132449 6/7/2012 069523 EDMONDS P&R YOUTH SCHOLARSHIP BOW/JEWETT YOUTH SCHOLARSHIPS YOUTH SCHOLARSHIPS FOR:~ 122.000.640.574.100.490.00 200.00 YOUTH SCHOLARSHIPSKENNEMUR0531 YOUTH SCHOLARSHIPS FOR:~ 15Page: Packet Page 45 of 471 06/07/2012 Voucher List City of Edmonds 16 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132449 6/7/2012 (Continued)069523 EDMONDS P&R YOUTH SCHOLARSHIP 122.000.640.574.100.490.00 120.00 YOUTH SCHOLARSHIPMERRIN0517 YOUTH SCHOLARSHIPS:DEACON AND QUINLON 122.000.640.574.100.490.00 300.00 Total :620.00 132450 6/7/2012 008705 EDMONDS WATER DIVISION 6-08500 YOST PARK SPRINKLER YOST PARK SPRINKLER 001.000.640.576.800.470.00 808.46 YOST PARK POOL6-08525 YOST PARK POOL 001.000.640.576.800.470.00 984.71 Total :1,793.17 132451 6/7/2012 068803 EJ USA INC 3486077 Storm - HWY 99 Grates - 20x24 Frame and Storm - HWY 99 Grates - 20x24 Frame and 411.000.652.542.400.310.00 3,103.68 9.5% Sales Tax 411.000.652.542.400.310.00 294.85 Total :3,398.53 132452 6/7/2012 031060 ELECSYS INTERNATIONAL CORP 105275 RADIX MONTHLY MAINT AGREEMENT Radix Monthly Maint Agreement -July 411.000.654.534.800.480.00 152.00 Total :152.00 132453 6/7/2012 008812 ELECTRONIC BUSINESS MACHINES 076576 COPIER MAINT COPIER MAINT 001.000.230.512.501.450.00 138.01 COPIER MAINT076634 COPIER MAINT 001.000.230.512.500.450.00 16.58 Total :154.59 132454 6/7/2012 008812 ELECTRONIC BUSINESS MACHINES 076559 ZSYST MK0315 PRINTER MAINTENANCE Maintenance excess charges for printers 16Page: Packet Page 46 of 471 06/07/2012 Voucher List City of Edmonds 17 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132454 6/7/2012 (Continued)008812 ELECTRONIC BUSINESS MACHINES 001.000.310.518.880.350.00 351.34 9.5% Sales Tax 001.000.310.518.880.350.00 33.38 CUST# MK5533 C5051 GQM52286 COPIER076609 Meter charges 04/30/12 - 05/30/12 B& 001.000.310.514.230.480.00 106.01 9.5% Sales Tax 001.000.310.514.230.480.00 10.07 Total :500.80 132455 6/7/2012 008812 ELECTRONIC BUSINESS MACHINES 076335 COPIER LEASE COPIER LEASE 001.000.640.574.100.450.00 18.29 9.5% Sales Tax 001.000.640.574.100.450.00 1.74 COPIER LEASE076608 COPIER LEASE/RECREATION OFFICE 001.000.640.574.100.450.00 174.87 9.5% Sales Tax 001.000.640.574.100.450.00 16.61 Total :211.51 132456 6/7/2012 008812 ELECTRONIC BUSINESS MACHINES 076613 METER READING 5/30 to 6/30 Meter Reading 001.000.250.514.300.420.00 488.93 9.5% Sales Tax 001.000.250.514.300.420.00 46.45 Total :535.38 132457 6/7/2012 071967 ENG, STEPHEN ENG15382 TAEKWON DO CLASSES TAEKWON DO #15382 001.000.640.574.200.410.00 33.00 Total :33.00 132458 6/7/2012 063953 EVERGREEN STATE HEAT & A/C 18906 City Hall - Service and Repairs 17Page: Packet Page 47 of 471 06/07/2012 Voucher List City of Edmonds 18 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132458 6/7/2012 (Continued)063953 EVERGREEN STATE HEAT & A/C City Hall - Service and Repairs 001.000.651.519.920.480.00 1,060.00 9.5% Sales Tax 001.000.651.519.920.480.00 100.70 Total :1,160.70 132459 6/7/2012 066378 FASTENAL COMPANY 25885 Sewer - Supplies Sewer - Supplies 411.000.655.535.800.310.00 44.43 9.5% Sales Tax 411.000.655.535.800.310.00 4.22 Total :48.65 132460 6/7/2012 009895 FELDMAN, JAMES A 53112 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.390.512.520.410.00 9,450.00 Total :9,450.00 132461 6/7/2012 074026 FISHMAN, NANCY FISHMAN REFUND REFUND OF DAMAGE DEPOSIT 001.000.000.239.200.000.00 500.00 Total :500.00 132462 6/7/2012 070855 FLEX PLAN SERVICES INC 196568 May 125 Section 125 Plan fees May 125 Section 125 Plan fees 001.000.220.516.100.410.00 52.20 June 2012 - Flexicommute plan fees197328 June 2012 - Flexicommute plan fees 001.000.220.516.100.490.00 25.00 2011 Balance due from Section 125 FSA2978 2011 Balance due from Section 125 FSA 411.000.656.538.800.230.00 366.71 2011 balance due from Section 125 FSA 001.000.220.516.100.490.00 62.50 Total :506.41 18Page: Packet Page 48 of 471 06/07/2012 Voucher List City of Edmonds 19 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132463 6/7/2012 010660 FOSTER, MARLO 48 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 26.07 LEOFF 1 Reimbursement 009.000.390.517.370.290.00 6,260.00 Total :6,286.07 132464 6/7/2012 073264 FRAUSTO, AARON AQ33631 OT from sick leave buy back not OT from sick leave buy back not 001.000.410.521.220.110.00 165.78 Total :165.78 132465 6/7/2012 072932 FRIEDRICH, KODY FRIEDRICH15471 IRISH DANCE CLASSES IRISH DANCE 13+ #15471 001.000.640.574.200.410.00 243.00 Total :243.00 132466 6/7/2012 011900 FRONTIER 425-712-0647 IRRIGATION SYSTEM IRRIGATION SYSTEM 001.000.640.576.800.420.00 40.38 Total :40.38 132467 6/7/2012 074023 FW MEDIA INC 136088 WRITE ON THE SOUND AD WRITE ON THE SOUND AD IN WRITER 123.000.640.573.100.440.00 1,850.00 Total :1,850.00 132468 6/7/2012 073922 GAVIOLA, NIKKA GAVIOLA15386 TAEKWONDO CLASSES TAEKWON DO #15386 001.000.640.575.540.410.00 215.00 TAEKWON DO #15390 001.000.640.575.540.410.00 75.00 Total :290.00 132469 6/7/2012 074021 GILBERT CONSTRUCTION BLD20090785 Duplicate charge for sewer connection Duplicate charge for sewer connection 001.000.000.257.620.000.00 730.00 19Page: Packet Page 49 of 471 06/07/2012 Voucher List City of Edmonds 20 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :730.00132469 6/7/2012 074021 074021 GILBERT CONSTRUCTION 132470 6/7/2012 012199 GRAINGER 9835706285 Fac Maint - Batteries Fac Maint - Batteries 001.000.651.519.920.310.00 15.54 9.5% Sales Tax 001.000.651.519.920.310.00 1.43 Total :16.97 132471 6/7/2012 071368 HEFFERAN, BRIGITTE HEFFERAN15327 CALLIGRAPHY CLASSES CALLIGRAPHY:A FABULOUS FOUNDATION 001.000.640.574.200.410.00 300.30 Total :300.30 132472 6/7/2012 072647 HERRERA ENVIRONMENTAL 30708 E1FN.SERVICES THRU 4/27/12 E1FN.Services thru 4/27/12 412.200.630.594.320.410.00 2,087.26 Total :2,087.26 132473 6/7/2012 013500 HINGSON, ROBERT 50 LEOFF 1 reimbursement LEOFF 1 reimbursement 009.000.390.517.370.230.00 23.00 Total :23.00 132474 6/7/2012 067862 HOME DEPOT CREDIT SERVICES 1062445 0205 BIT, KNEEPAD 001.000.640.576.800.310.00 35.10 9.5% Sales Tax 001.000.640.576.800.310.00 3.33 02051092311 SOLD STAPLES, ETC. 001.000.640.576.800.310.00 72.08 9.5% Sales Tax 001.000.640.576.800.310.00 6.85 02052045373 HINGES 001.000.640.576.800.310.00 9.94 20Page: Packet Page 50 of 471 06/07/2012 Voucher List City of Edmonds 21 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132474 6/7/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 9.5% Sales Tax 001.000.640.576.800.310.00 0.94 02052045375 BAGS 001.000.640.576.800.310.00 11.42 9.5% Sales Tax 001.000.640.576.800.310.00 1.08 02053045163 GAUGES, HOES 001.000.640.576.800.310.00 73.79 9.5% Sales Tax 001.000.640.576.800.310.00 7.01 02053202968 GARDENING SUPPLIES 125.000.640.576.800.310.00 427.92 9.5% Sales Tax 125.000.640.576.800.310.00 40.65 CREDIT - 02053271172 CREDIT FOR CONCRETE 001.000.640.576.800.310.00 -121.00 9.5% Sales Tax 001.000.640.576.800.310.00 -11.49 020535976 SPREADER, ETC. 001.000.640.576.800.310.00 183.80 9.5% Sales Tax 001.000.640.576.800.310.00 17.46 02056034647 SWIVELS 001.000.640.576.800.310.00 9.08 9.5% Sales Tax 001.000.640.576.800.310.00 0.86 02056034671 SHARPENER, PAINT, ETC. 21Page: Packet Page 51 of 471 06/07/2012 Voucher List City of Edmonds 22 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132474 6/7/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.640.576.800.310.00 23.51 9.5% Sales Tax 001.000.640.576.800.310.00 2.23 02057041606 HOSE, RISER, ETC. 001.000.640.576.800.310.00 55.63 9.5% Sales Tax 001.000.640.576.800.310.00 5.28 02059034042 CEDAR, KNEEPAD 001.000.640.576.800.310.00 23.89 9.5% Sales Tax 001.000.640.576.800.310.00 2.27 02059041210 POST LEVEL 001.000.640.576.800.310.00 5.49 9.5% Sales Tax 001.000.640.576.800.310.00 0.52 02059046047 BRUSHES, POLY, ETC. 001.000.640.576.800.310.00 48.89 9.5% Sales Tax 001.000.640.576.800.310.00 4.64 Total :941.17 132475 6/7/2012 073548 INDOFF INCORPORATED 2093628 SUPPLIES SUPPLIES 001.000.230.512.500.310.00 158.67 Total :158.67 132476 6/7/2012 073548 INDOFF INCORPORATED 2087389 HR office supplies HR office supplies 001.000.220.516.100.310.00 62.88 9.5% Sales Tax 001.000.220.516.100.310.00 5.97 22Page: Packet Page 52 of 471 06/07/2012 Voucher List City of Edmonds 23 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :68.85132476 6/7/2012 073548 073548 INDOFF INCORPORATED 132477 6/7/2012 068952 INFINITY INTERNET 3019686 PRESCHOOL INTERNET ACCESS MEADOWDALE PRESCHOOL INTERNET ACCESS 001.000.640.575.560.420.00 15.00 Total :15.00 132478 6/7/2012 061844 INTL CONF OF POLICE CHAPLAINS 36718 INV 36718 EDMONDS PD -GAYDOS 2012 MEMBERSHIP -KEN GAYDOS 001.000.410.521.100.490.00 125.00 Total :125.00 132479 6/7/2012 074025 IRWIN, ANGELICA IRWIN0531 REFUND CUSTOMER REQUESTED REFUND 001.000.000.239.200.000.00 30.00 Total :30.00 132480 6/7/2012 070019 JUDICIAL CONF REGISTRAR 6/10/12 CONFERENCE REGISTRATION CONFERENCE REGISTRATION 001.000.230.512.500.430.00 52.00 Total :52.00 132481 6/7/2012 072774 JWC ENVIRONMENTAL 46587 C-395 INPLANT IMPROVEMENT PROJECT Grinder replacement parts C-395 In 414.000.656.594.320.410.10 29,842.00 Freight 414.000.656.594.320.410.10 1,300.00 CREDIT FOR PRICE DISCREPANCY INV47025 Price Discrepancy re: Inv 46587 04/13 414.000.656.594.320.410.10 -7,950.00 Total :23,192.00 132482 6/7/2012 072728 KAVADAS, JANET KAVADAS15601 PERSONAL TRAINER PERSONAL TRAINING SESSION 001.000.640.575.540.410.00 56.00 Total :56.00 23Page: Packet Page 53 of 471 06/07/2012 Voucher List City of Edmonds 24 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132483 6/7/2012 072650 KCDA PURCHASING COOPERATIVE 3582485 INV#3582485 CUST#100828 -EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.410.521.100.310.00 253.10 HANDLING FEE 001.000.410.521.100.310.00 38.00 9.5% Sales Tax 001.000.410.521.100.310.00 24.04 Total :315.14 132484 6/7/2012 073136 LANG, ROBERT LANG060212 ANDERSON CENTER MONITOR MONITOR FOR ROOM 206 IN ANDERSON CENTER 001.000.640.574.100.410.00 48.00 Total :48.00 132485 6/7/2012 069564 LARSON, KEN 49 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 208.55 Total :208.55 132486 6/7/2012 069634 LEXISNEXIS 1201641-20120531 INV 1201641-20120531 EDMONDS PD SEARCHES & REPORTS MAY 2012 001.000.410.521.210.410.00 100.65 9.5% Sales Tax 001.000.410.521.210.410.00 9.56 Total :110.21 132487 6/7/2012 069362 MARSHALL, CITA 883 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 88.32 INTERPRETER FEE884 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 Total :176.64 132488 6/7/2012 019920 MCCANN, MARIAN 47 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 24Page: Packet Page 54 of 471 06/07/2012 Voucher List City of Edmonds 25 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132488 6/7/2012 (Continued)019920 MCCANN, MARIAN 009.000.390.517.370.230.00 1,534.15 Total :1,534.15 132489 6/7/2012 073187 MILES/WEAVER SE27597 TOURISM AD SEATTLE VISITOR GUIDE Tourism ad in Seattle Visitor's Guide 120.000.310.575.420.440.00 1,500.00 Total :1,500.00 132490 6/7/2012 072223 MILLER, DOUG MILLER052312 GYM MONITOR GYM MONITOR FOR 3 ON 3 BASKETBALL 001.000.640.575.520.410.00 125.00 GYM MONITORMILLER052912 GYM MONITOR FOR CO ED VOLLEYBALL 001.000.640.575.520.410.00 40.00 GYM MONITOR @ EDMONDS CCMILLER053112 GYM MONITOR FOR 4 ON 4 VOLLEYBALL 001.000.640.575.520.410.00 150.00 Total :315.00 132491 6/7/2012 022733 MUTUAL MATERIALS 914328 SAND SAND 001.000.640.576.800.310.00 4.99 9.5% Sales Tax 001.000.640.576.800.310.00 0.47 Total :5.46 132492 6/7/2012 024302 NELSON PETROLEUM 0475568-IN Fleet - Filter Inventory Fleet - Filter Inventory 511.000.657.548.680.340.40 30.43 9.5% Sales Tax 511.000.657.548.680.340.40 2.89 Total :33.32 132493 6/7/2012 065315 NEWCOMB, TRACY NEWCOMB15365 FUN FACTORY FUN FACTORY #15365 001.000.640.574.200.410.00 737.28 25Page: Packet Page 55 of 471 06/07/2012 Voucher List City of Edmonds 26 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :737.28132493 6/7/2012 065315 065315 NEWCOMB, TRACY 132494 6/7/2012 074028 NORTHWEST PLAN SERVICES INC 12-0531 ACTUARIAL SERVICES NON-LEOFF FIREPENSION Actuarial Valuation for Non-LEOFF Fire 617.000.510.522.200.410.00 1,064.50 Actuarial Valuation for Non-LEOFF Fire 009.000.390.517.370.410.00 7,185.50 Total :8,250.00 132495 6/7/2012 071075 NWCICC/MEMBERSHIP 2012 MEMBERSHIP Marie Harrison 2012 Membership renewal Marie Harrison 2012 Membership renewal 001.000.620.524.100.490.00 15.00 Total :15.00 132496 6/7/2012 063511 OFFICE MAX INC 024411 PAPER SUPPLIES BANDAGES AND ASSORTED PAPER 001.000.640.574.100.310.00 237.29 9.5% Sales Tax 001.000.640.574.100.310.00 22.54 MAILING LABELS046679 MAILING LABELS 001.000.640.574.100.310.00 46.52 9.5% Sales Tax 001.000.640.574.100.310.00 4.42 Total :310.77 132497 6/7/2012 063511 OFFICE MAX INC 907125 OFFICE SUPPLIES Office Supplies 001.000.250.514.300.310.00 173.48 9.5% Sales Tax 001.000.250.514.300.310.00 16.48 OFFICE SUPPLIES964127 Office Supplies 001.000.250.514.300.310.00 62.80 9.5% Sales Tax 001.000.250.514.300.310.00 5.97 26Page: Packet Page 56 of 471 06/07/2012 Voucher List City of Edmonds 27 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :258.73132497 6/7/2012 063511 063511 OFFICE MAX INC 132498 6/7/2012 063511 OFFICE MAX INC 930698 Small calculators for customer counter Small calculators for customer counter 001.000.620.558.800.310.00 31.47 9.5% Sales Tax 001.000.620.558.800.310.00 2.99 Total :34.46 132499 6/7/2012 070166 OFFICE OF THE STATE TREASURER May, 2012 COURT, BLDG CODE &JIS TRANSMITTAL Emergency Medical Services &Trauma 001.000.000.237.120.000.00 1,199.36 PSEA 1, 2 & 3 Account 001.000.000.237.130.000.00 27,641.37 Building Code Fee Account 001.000.000.237.150.000.00 193.50 State Patrol Death Investigation 001.000.000.237.330.000.00 66.18 Judicial Information Systems Account 001.000.000.237.180.000.00 4,268.26 School Zone Safety Account 001.000.000.237.200.000.00 90.93 Washington Auto Theft Prevention 001.000.000.237.250.000.00 2,349.75 Traumatic Brain Injury 001.000.000.237.260.000.00 432.21 Accessible Communities Acct 001.000.000.237.290.000.00 227.74 Multi-Model Transportation 001.000.000.237.300.000.00 227.77 Hwy Safety Acct 001.000.000.237.320.000.00 105.04 Crime Lab Blood Breath Analysis 001.000.000.237.170.000.00 372.60 WSP Hwy Acct 001.000.000.237.340.000.00 375.96 27Page: Packet Page 57 of 471 06/07/2012 Voucher List City of Edmonds 28 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :37,550.67132499 6/7/2012 070166 070166 OFFICE OF THE STATE TREASURER 132500 6/7/2012 068709 OFFICETEAM 35554719 Deborah Pinney -Temporary HR Assistant Deborah Pinney -Temporary HR Assistant 001.000.220.516.100.410.00 525.36 Deborah Pinney -Temporary HR Assistant35599283 Deborah Pinney -Temporary HR Assistant 001.000.220.516.100.410.00 525.36 Total :1,050.72 132501 6/7/2012 073751 OKANOGAN COUNTRY SHERIFF MAY 2012 MAY 2O12 PRISONER R&B EDMONDS 116 HOUSING DAYS @ $52/DAY 001.000.410.523.600.510.00 6,032.00 INMATE MEDICAL COSTS - MAY 2012 001.000.410.523.600.310.00 255.38 Total :6,287.38 132502 6/7/2012 073929 OLIVER, DAVID TBD Refund D Oliver2 TBD Refunded - Out of area TBD Refunded - Out of area 001.000.000.344.900.000.00 20.00 Total :20.00 132503 6/7/2012 026200 OLYMPIC VIEW WATER DISTRICT 0054671 23700 104TH AVE W 23700 104TH AVE W 001.000.640.576.800.470.00 19.92 23700 104TH AVE W0060860 23700 104TH AVE W 001.000.640.576.800.470.00 86.96 Total :106.88 132504 6/7/2012 063750 ORCA PACIFIC INC 056447 YOST POOL SUPPLIES YOST POOL CHEMICALS AND SUPPLIES 001.000.640.576.800.310.00 628.90 9.5% Sales Tax 001.000.640.576.800.310.00 59.75 Total :688.65 28Page: Packet Page 58 of 471 06/07/2012 Voucher List City of Edmonds 29 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132505 6/7/2012 073221 ORCHID CELLMARK INC 010-054869 INV#010-054869 - EDMONDS PD EVIDENCE SAMPLES #12-1069 001.000.410.521.210.410.00 305.00 EVIDENCE SAMPLES #12-1375 001.000.410.521.210.410.00 305.00 EVIDENCE SAMPLES #12-0087 001.000.410.521.210.410.00 305.00 2 EVIDENCE SAMPLES #12-0654 001.000.410.521.210.410.00 550.00 EVIDENCE SAMPLE #12-0633 001.000.410.521.210.410.00 305.00 EVIDENCE SAMPLE #12-1044 001.000.410.521.210.410.00 305.00 EVIDENCE SAMPLE NOV-59 001.000.410.521.210.410.00 305.00 1 NON-SWAB/COLLECTION #12-0358 001.000.410.521.210.410.00 435.00 1 NON-SWAB/COLLECTION #12-1461 001.000.410.521.210.410.00 435.00 Total :3,250.00 132506 6/7/2012 073921 ORONG, DANIELLE ORONG0522 VOLLEYBALL GYM ATTENDANT VOLLEYBALL GYM ATTENDANT @ 001.000.640.575.520.410.00 160.00 Total :160.00 132507 6/7/2012 027060 PACIFIC TOPSOILS 131996 Storm - Dump Fees Storm - Dump Fees 411.000.652.542.320.490.00 105.00 Total :105.00 132508 6/7/2012 069873 PAPE MACHINERY INC 2412795 Unit 106 - Service and Repairs Unit 106 - Service and Repairs 511.000.657.548.680.480.00 686.00 Parts 511.000.657.548.680.480.00 104.89 29Page: Packet Page 59 of 471 06/07/2012 Voucher List City of Edmonds 30 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132508 6/7/2012 (Continued)069873 PAPE MACHINERY INC Freight 511.000.657.548.680.480.00 20.00 8.2% Sales Tax 511.000.657.548.680.480.00 66.50 Total :877.39 132509 6/7/2012 072211 PARADIGM PRESS INC O-11803 TOURISM AD ALASKA/HORIZON AIR MAG Tourism ad in Alaska and Horizon Air 120.000.310.575.420.440.00 1,595.00 Total :1,595.00 132510 6/7/2012 008350 PETTY CASH - PARKS & REC CAMPCASH0604 DAYCAMP START UP CASH 2012 DAYCAMP START UP PETTY CASH FUNDS 001.000.000.111.700.000.00 500.00 Total :500.00 132511 6/7/2012 064735 PNWS - AWWA 2012 Manual Order Water - 2012 Cross Connection Control Water - 2012 Cross Connection Control 411.000.654.534.800.490.00 130.00 Backflow Assembly Test Report Book 411.000.654.534.800.490.00 12.00 Total :142.00 132512 6/7/2012 071594 PROFORCE LAW ENFORCEMENT 139952 INV#139952 - EDMONDS PD 100 TASER CARTRIDGES 001.000.410.521.400.310.00 2,092.00 9.5% Sales Tax 001.000.410.521.400.310.00 198.74 Total :2,290.74 132513 6/7/2012 071911 PROTZ, MARGARET PROTZ15510 FELDENKRAIS WORKSHOP FELDENKRAIS WORKSHOP #15510 001.000.640.575.540.410.00 84.00 Total :84.00 132514 6/7/2012 046900 PUGET SOUND ENERGY 7918807004 YOST POOL 30Page: Packet Page 60 of 471 06/07/2012 Voucher List City of Edmonds 31 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132514 6/7/2012 (Continued)046900 PUGET SOUND ENERGY YOST POOL 001.000.640.576.800.470.00 458.67 Total :458.67 132515 6/7/2012 070809 PUGET SOUND EXECUTIVE 12-267 COURT SECURITY COURT SECURITY 001.000.230.512.500.410.00 3,802.50 Total :3,802.50 132516 6/7/2012 069062 RONGERUDE, JOHN 7761 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.390.512.520.410.00 400.00 Total :400.00 132517 6/7/2012 071467 S MORRIS COMPANY JUNE 2012 INVOICE 05/31/12 ACCT#70014 -EDMONDS PD #105880 1NPC - 05/07/12 001.000.410.521.700.410.00 11.02 Total :11.02 132518 6/7/2012 071979 SACKVILLE, JODI L AQ15127 OT from sick leave buy back not OT from sick leave buy back not 001.000.410.521.220.110.00 130.34 Total :130.34 132519 6/7/2012 073959 SALGADO, ANGELICA SALGADO15578 ZUMBA CLASSES ZUMBA #15578 001.000.640.575.540.410.00 58.50 Total :58.50 132520 6/7/2012 033550 SALMON BAY SAND & GRAVEL 2300515 Storm - Cold Patch Asphalt Mix Storm - Cold Patch Asphalt Mix 411.000.652.542.400.310.00 2,073.88 9.5% Sales Tax 411.000.652.542.400.310.00 197.02 Total :2,270.90 31Page: Packet Page 61 of 471 06/07/2012 Voucher List City of Edmonds 32 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132521 6/7/2012 074027 SHIELDS, RACHEL SHIELDS0604 MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT FOR CLASSROOM 001.000.640.574.350.430.00 92.63 Total :92.63 132522 6/7/2012 036509 SIGNATURE FORMS INC 1121502 PRINTING SERVICES Business Licenses 001.000.250.514.300.310.00 329.15 Shipping & handling 001.000.250.514.300.310.00 26.68 9.5% Sales Tax 001.000.250.514.300.310.00 33.80 Total :389.63 132523 6/7/2012 060889 SNAP-ON INDUSTRIAL ARV/17218319 Fleet - Tools - Ratchet Sets, Oil Fleet - Tools - Ratchet Sets, Oil 511.000.657.548.680.350.00 289.92 Freight 511.000.657.548.680.350.00 16.95 9.5% Sales Tax 511.000.657.548.680.350.00 29.16 Total :336.03 132524 6/7/2012 037375 SNO CO PUD NO 1 2013-2711-1 610 PINE ST 610 PINE ST 001.000.640.576.800.470.00 30.07 750 15TH ST SW/CEMETERY2015-5730-3 750 15TH ST SW/CEMETERY 130.000.640.536.500.470.00 231.31 OLYMPIC BEACH FISHING PIER202161535 OLYMPIC BEACH FISHING PIER 001.000.640.576.800.470.00 129.96 205 5TH AVE S/HAZEL MILLER PLAZA2044-6743-5 205 5TH AVE S 001.000.640.576.800.470.00 25.48 32Page: Packet Page 62 of 471 06/07/2012 Voucher List City of Edmonds 33 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :416.82132524 6/7/2012 037375 037375 SNO CO PUD NO 1 132525 6/7/2012 070167 SNOHOMISH COUNTY TREASURER May 2012 Crime Victims Court Remittance May Crime Victims Court Remittance May 001.000.000.237.140.000.00 846.15 Total :846.15 132526 6/7/2012 038100 SNO-KING STAMP 50648 INV#50648 - EDMONDS PD -BICKAR LOCKER MAGNET - BICKAR 001.000.410.521.220.310.00 4.50 LOCKER MAGNET - STRUM 001.000.410.521.220.310.00 4.50 MAILBOX MAGNET - BICKAR 001.000.410.521.220.310.00 6.00 MAILBOX MAGNET - STRUM 001.000.410.521.220.310.00 6.00 Freight 001.000.410.521.220.310.00 2.50 9.5% Sales Tax 001.000.410.521.220.310.00 2.23 Total :25.73 132527 6/7/2012 038300 SOUND DISPOSAL CO 103587 DISPOSAL SERVICES WASTE DISPOSAL SERVICES 001.000.640.576.800.470.00 699.60 Total :699.60 132528 6/7/2012 040430 STONEWAY ELECTRIC SUPPLY S100113482.002 Return dated 5/17/12 Return dated 5/17/12s 001.000.651.519.920.310.00 -23.96 FAC - Elect SuppliesS100199423.001 FAC - Elect Supplies 001.000.651.519.920.310.00 249.40 9.5% Sales Tax 001.000.651.519.920.310.00 23.69 Fac Maint - 9V Alk BattS100199423.002 33Page: Packet Page 63 of 471 06/07/2012 Voucher List City of Edmonds 34 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132528 6/7/2012 (Continued)040430 STONEWAY ELECTRIC SUPPLY Fac Maint - 9V Alk Batt 001.000.651.519.920.310.00 32.06 9.5% Sales Tax 001.000.651.519.920.310.00 3.05 FAC - Flourescent LampS100202913.001 FAC - Flourescent Lamp 001.000.651.519.920.310.00 3.19 Freight 001.000.651.519.920.310.00 6.33 9.5% Sales Tax 001.000.651.519.920.310.00 0.90 Total :294.66 132529 6/7/2012 072562 STUDIO3MUSIC LLC STUDIO3MUSIC15534 KINDERMUSIK CLASSES KINDERMUSIK #15534 001.000.640.574.200.410.00 108.90 KINDERMUSIK #15533 001.000.640.574.200.410.00 181.50 KINDERMUSIK #15532 001.000.640.574.200.410.00 326.70 Total :617.10 132530 6/7/2012 073970 TALLMAN, TYLER TALLMAN053112 SOFTBALL FIELD ATTENDANT SOFTBALL FIELD ATTENDANT @ MEADOWDALE 001.000.640.575.520.410.00 550.00 Total :550.00 132531 6/7/2012 073621 TANIMURA, NAOAKI TANIMURA15400 KENDO CLASSES KENDO #15400 001.000.640.575.540.410.00 116.25 Total :116.25 132532 6/7/2012 073629 TDS AKA BRIDGESTONE AMERICAS 801-10613 Unit 133 - 2 Tires Unit 133 - 2 Tires 511.000.657.548.680.310.00 379.10 34Page: Packet Page 64 of 471 06/07/2012 Voucher List City of Edmonds 35 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132532 6/7/2012 (Continued)073629 TDS AKA BRIDGESTONE AMERICAS 9.5% Sales Tax 511.000.657.548.680.310.00 35.82 Total :414.92 132533 6/7/2012 063796 TECHNOLOGY UNLIMITED INC 262472 INV#262472 - EDMONDS PD ANNUAL MAIN AGMT CANON DR7580 001.000.410.521.110.350.00 480.00 9.5% Sales Tax 001.000.410.521.110.350.00 45.60 Total :525.60 132534 6/7/2012 009350 THE DAILY HERALD COMPANY 108763-5/31/2012 CAMP AND POOL ADS CAMPS AND POOL ADS 001.000.640.574.200.440.00 1,164.52 Total :1,164.52 132535 6/7/2012 009350 THE DAILY HERALD COMPANY 101415 NEWSPAPER AD Council & Plan Mtg Agendas 001.000.250.514.300.440.00 2,264.35 NEWSPAPER ADS1780151 Code Amend. Street vac. 001.000.250.514.300.440.00 39.56 Total :2,303.91 132536 6/7/2012 072649 THE WIDE FORMAT COMPANY 57147 KIP 3000 SN 10512613 service call on KIP 3000 SN 10512613 service call on 001.000.620.532.200.480.00 303.06 KIP 3000 SN10512613 service call on 001.000.620.558.800.480.00 606.06 Total :909.12 132537 6/7/2012 067865 VERIZON WIRELESS 1086787148 C/A 571242650-0001 Blackberry Cell Phone Service Bld Dept 001.000.620.524.100.420.00 906.34 Blackberry Cell Phone Service City Clerk 35Page: Packet Page 65 of 471 06/07/2012 Voucher List City of Edmonds 36 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132537 6/7/2012 (Continued)067865 VERIZON WIRELESS 001.000.250.514.300.420.00 77.25 iPad Cell Phone Service Council 001.000.110.511.100.420.00 317.62 Blackberry Cell Phone Service Court 001.000.230.512.500.420.00 117.66 Blackberry Cell Phone Service Planning 001.000.620.558.600.420.00 77.25 Blackberry Cell Phone Service Econ 001.000.610.519.700.420.00 77.25 Blackberry Cell Phone Service 001.000.620.532.200.420.00 315.76 Blackberry Cell Phone Service Facilities 001.000.651.519.920.420.00 113.43 Blackberry Cell Phone Service Finance 001.000.310.514.230.420.00 100.32 Blackberry Cell Phone Service HR 001.000.220.516.100.420.00 30.02 Blackberry Cell Phone Service IT 001.000.310.518.880.420.00 906.28 Blackberry Cell Phone Service Mayor' 001.000.210.513.100.420.00 87.25 Blackberry Cell Phone Service Parks Dept 001.000.640.574.100.420.00 58.39 Blackberry Air Cards Police Dept 001.000.410.521.220.420.00 765.78 Blackberry Cell Phone Service PW Admin 001.000.650.519.910.420.00 77.82 Blackberry Cell Phone Service PW St Dept 111.000.653.542.900.420.00 55.04 Blackberry Cell Phone Service PW Water 411.000.654.534.800.420.00 48.93 Blackberry Cell Phone Service PW Water 411.000.655.535.800.420.00 48.93 Blackberry Cell Phone Service Sewer Dept 36Page: Packet Page 66 of 471 06/07/2012 Voucher List City of Edmonds 37 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132537 6/7/2012 (Continued)067865 VERIZON WIRELESS 411.000.655.535.800.420.00 96.12 Blackberry Cell Phone Service WWTP 411.000.656.538.800.420.00 144.78 Blackberry Cell Phone Service Water 411.000.654.534.800.420.00 133.84 Blackberry Cell Phone Service Police 001.000.410.521.220.420.00 1,018.52 Blackberry Cell Phone Service Police 001.000.410.521.400.350.00 231.29 Blackberry Cell Phone Service Police 001.000.410.521.210.310.00 235.40 Total :6,041.27 132538 6/7/2012 047455 WA ST DEPT OF TRANSPORTATION RE-313-ATB20515100 E1AA.DISCIPLINE STUDIES/PROJECT MGMT E1AA.Discipline Studies/Project Mgmt 112.200.630.595.330.410.00 165.46 Total :165.46 132539 6/7/2012 073552 WELCO SALES LLC 5524 Authorization to Attend Travel & Authorization to Attend Travel & 001.000.220.516.100.310.00 146.28 9.5% Sales Tax 001.000.220.516.100.310.00 13.90 Total :160.18 132540 6/7/2012 073552 WELCO SALES LLC 5529 NOTICE SIGNS Meeting Notice Signs 001.000.250.514.300.310.00 530.00 Set up fee 001.000.250.514.300.310.00 46.00 9.5% Sales Tax 001.000.250.514.300.310.00 54.72 BUSINESS CARDS FOR HR,DEV SER5534 Business Cards - Mary Ann Hardie250-00283 001.000.220.516.100.310.00 16.87 37Page: Packet Page 67 of 471 06/07/2012 Voucher List City of Edmonds 38 8:25:12AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132540 6/7/2012 (Continued)073552 WELCO SALES LLC Sarah Cocker250-00283 001.000.640.574.100.490.00 16.87 Kari G. Hovorka250-00283 001.000.410.521.100.310.00 16.87 Gina Janicek250-00283 001.000.620.558.800.310.00 16.87 9.5% Sales Tax 001.000.220.516.100.310.00 1.60 9.5% Sales Tax 001.000.640.574.100.490.00 1.60 9.5% Sales Tax 001.000.410.521.100.310.00 1.60 9.5% Sales Tax 001.000.620.558.800.310.00 1.61 Total :704.61 132541 6/7/2012 070432 ZACHOR & THOMAS PS INC 1005 MAY-12 RETAINER Monthly Retainer - May 2012 001.000.360.515.230.410.00 13,000.00 Total :13,000.00 Bank total :390,731.10128Vouchers for bank code :front 390,731.10Total vouchers :Vouchers in this report128 38Page: Packet Page 68 of 471 06/14/2012 Voucher List City of Edmonds 1 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132542 6/14/2012 068201 ACTIVE NETWORK INC 11036121 CLASS POINT OF SALE/YOST POOL CLASS POINT OF SALE @ YOST POOL 001.000.640.575.510.350.00 6,000.00 9.5% Sales Tax 001.000.640.575.510.350.00 570.00 Total : 6,570.00 132543 6/14/2012 073862 ADAMS CONSULTING SERVICES LLC 2078/8 Tara Adams consulting services 5/1 - Tara Adams consulting services 5/1 - 001.000.220.516.100.410.00 2,031.25 Total : 2,031.25 132544 6/14/2012 071177 ADVANTAGE BUILDING SERVICES 11-1003 FLOORING MAINTENANCE FLOORING MAINTENANCE 411.000.656.538.800.410.23 273.33 Total : 273.33 132545 6/14/2012 000850 ALDERWOOD WATER DISTRICT 9163 MONTHLY WHOLESALE WATER CHARGES MONTHLY WHOLESALE WATER CHARGES 411.000.654.534.800.330.00 122,136.85 Total : 122,136.85 132546 6/14/2012 066415 ALLIED BODY WORKS INC 21098 Unit eq87wq - Supplies Unit eq87wq - Supplies 511.100.657.594.480.640.00 1,312.20 9.5% Sales Tax 511.100.657.594.480.640.00 124.66 Total : 1,436.86 132547 6/14/2012 065568 ALLWATER INC 053112034 COEWASTE DRINKING WATER 411.000.656.538.800.310.23 19.80 Total : 19.80 132548 6/14/2012 001528 AM TEST INC 70306 SAMPLE NUMBERS TESTING SAMPLE NUMBERS TESTING 1Page: Packet Page 69 of 471 06/14/2012 Voucher List City of Edmonds 2 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132548 6/14/2012 (Continued)001528 AM TEST INC 411.000.656.538.800.410.31 75.00 Total : 75.00 132549 6/14/2012 069751 ARAMARK UNIFORM SERVICES 655-6224137 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 25.88 9.5% Sales Tax 001.000.640.576.800.240.00 2.46 Total : 28.34 132550 6/14/2012 069751 ARAMARK UNIFORM SERVICES 655-6187882 2158001 UNIFORM SERVICE 411.000.656.538.800.240.00 57.50 9.5% Sales Tax 411.000.656.538.800.240.00 5.46 Total : 62.96 132551 6/14/2012 071653 ARNOLD, MEREDITH ARNOLD15318 KUMIHIMO BRAIDING KUMIHIMO BRAIDING #15318 001.000.640.574.200.410.00 85.80 Total : 85.80 132552 6/14/2012 071124 ASSOCIATED PETROLEUM 0305801-IN 01-7500014 DIESEL FUEL 411.000.656.538.800.320.00 4,566.80 9.5% Sales Tax 411.000.656.538.800.320.00 433.85 Total : 5,000.65 132553 6/14/2012 064343 AT&T 425-776-5316 PARKS FAX MODEM PARKS FAX MODEM 001.000.640.576.800.420.00 49.89 Total : 49.89 132554 6/14/2012 001801 AUTOMATIC WILBERT VAULT CO 23152 BURIAL SERVICES BURIAL SUPPLIES: HEATH 2Page: Packet Page 70 of 471 06/14/2012 Voucher List City of Edmonds 3 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132554 6/14/2012 (Continued)001801 AUTOMATIC WILBERT VAULT CO 130.000.640.536.200.340.00 405.00 Total : 405.00 132555 6/14/2012 074031 BARTH, RUTH BARTH15594 NO FEAR DRAWING CLASS NO FEAR DRAWING #15594 001.000.640.574.200.410.00 435.60 Total : 435.60 132556 6/14/2012 072455 BEAR COMMUNICATIONS INC 4119055 W575EQ - Speakers W575EQ - Speakers 511.000.657.548.680.310.00 552.00 Freight 511.000.657.548.680.310.00 18.22 9.5% Sales Tax 511.000.657.548.680.310.00 54.17 Total : 624.39 132557 6/14/2012 071421 BIO CLEAN INC 4359 INV#4359 - EDMONDS PD DECONTAMINATE CAR #P08 001.000.410.521.220.410.00 275.00 9.5% Sales Tax 001.000.410.521.220.410.00 26.13 Total : 301.13 132558 6/14/2012 073760 BLUELINE GROUP LLC 5901 E1JA.SERVICES THRU MAY 31, 2012 E1JA.Services thru May 31, 2012 412.100.630.594.320.410.00 1,540.00 Total : 1,540.00 132559 6/14/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 939893-01 INV#939893-01 - EDMONDS PD - BICKAR ACADEMY TDU/RIP STOP PANTS 001.000.410.521.220.240.00 107.97 ATAC STORM ZIP BOOTS 001.000.410.521.220.240.00 115.00 9.5% Sales Tax 3Page: Packet Page 71 of 471 06/14/2012 Voucher List City of Edmonds 4 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132559 6/14/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 21.18 INV#939902-01 - EDMONDS PD - STRUM939902-01 ACADEMY TDU RIP STOP PANTS 001.000.410.521.220.240.00 71.98 ATAC STORM ZIP BOOTS 001.000.410.521.220.240.00 115.00 9.5% Sales Tax 001.000.410.521.220.240.00 17.76 INV#940831 - EDMONDS PD - CRYSTAL940831 ADD SIDE BUTTON HOLE FOR RADIO 001.000.410.521.220.240.00 13.00 9.5% Sales Tax 001.000.410.521.220.240.00 1.24 INV#940855 - EDMONDS PD - TEST KITS940855 NIK TEST KITS "E" 001.000.410.521.910.310.00 51.90 Freight 001.000.410.521.910.310.00 12.50 9.5% Sales Tax 001.000.410.521.910.310.00 6.12 INV#940855-80 CR SHIPPING CHGS - EDMONDS940855-80 Freight 001.000.410.521.910.310.00 -12.50 9.5% Sales Tax 001.000.410.521.910.310.00 -1.19 INV#941244 - EDMONDS PD - STRUM941244 SIDEBREAK ASP F-26 CASE 001.000.410.521.220.240.00 40.00 TACTICAL BATON W/FOAM GRIP 001.000.410.521.220.240.00 78.95 DUTY BELT 001.000.410.521.220.240.00 39.42 BLACK RAIN PANTS 001.000.410.521.220.240.00 85.00 4Page: Packet Page 72 of 471 06/14/2012 Voucher List City of Edmonds 5 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132559 6/14/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP HEAVY WEIGHT HAND TRAINER 001.000.410.521.220.240.00 7.79 9.5% Sales Tax 001.000.410.521.220.240.00 23.86 INV#942657 - EDMONDS PD - EQUIPMENT942657 FLASHLIGHT HOLDER 001.000.410.521.220.310.00 8.95 9.5% Sales Tax 001.000.410.521.220.310.00 0.85 Total : 804.78 132560 6/14/2012 074029 BOSLEY, APRIL BOSLEY0607 MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT FOR DISCOVERY 001.000.640.574.350.430.00 185.37 Total : 185.37 132561 6/14/2012 002840 BRIM TRACTOR CO INC IL43648 Unit 91 - Parts Unit 91 - Parts 511.000.657.548.680.310.00 83.20 Freight 511.000.657.548.680.310.00 13.55 9.5% Sales Tax 511.000.657.548.680.310.00 9.19 Fleet - Unit 18 - LeverIM55450 Fleet - Unit 18 - Lever 511.000.657.548.680.310.00 331.78 Freight 511.000.657.548.680.310.00 9.95 7.7% sales tax 511.000.657.548.680.310.00 32.46 Unit 18 - Exchanged Lever for correctIM55803 Unit 18 - Exchanged Lever for correct 511.000.657.548.680.310.00 116.81 Freight 511.000.657.548.680.310.00 17.45 5Page: Packet Page 73 of 471 06/14/2012 Voucher List City of Edmonds 6 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132561 6/14/2012 (Continued)002840 BRIM TRACTOR CO INC 9.5% Sales Tax 511.000.657.548.680.310.00 12.75 Total : 627.14 132562 6/14/2012 072005 BROCKMANN, KERRY BROCKMANN15549 YOGA YOGA #15549 001.000.640.575.540.410.00 417.60 YOGA #15546 001.000.640.575.540.410.00 312.30 YOGA #15552 001.000.640.575.540.410.00 313.20 YOGA #15555 001.000.640.575.540.410.00 657.23 YOGA #15558 001.000.640.575.540.410.00 372.60 YOGA #15570 001.000.640.575.540.410.00 454.80 Total : 2,527.73 132563 6/14/2012 069295 BROWN, CANDY BROWN15402 PACIFIC NORTHWEST BIRDS PACIFIC NORTHWEST BIRDS #15402 001.000.640.574.200.410.00 69.30 Total : 69.30 132564 6/14/2012 073029 CANON FINANCIAL SERVICES 11883594 572105 COPIER CONTRACT 411.000.656.538.800.450.41 84.28 9.5% Sales Tax 411.000.656.538.800.450.41 1.52 Total : 85.80 132565 6/14/2012 073029 CANON FINANCIAL SERVICES 11654037 HFP02970/Bldg. Dept. copier lease. HFP02970/Bldg. Dept. copier lease. 001.000.620.558.800.450.00 33.02 9.5% Sales Tax 6Page: Packet Page 74 of 471 06/14/2012 Voucher List City of Edmonds 7 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132565 6/14/2012 (Continued)073029 CANON FINANCIAL SERVICES 001.000.620.558.800.450.00 3.14 Total : 36.16 132566 6/14/2012 068484 CEMEX LLC 9423695020 5TH & MAPLE CURB 5TH & MAPLE CURB/MILLTOWN 125.000.640.576.800.310.00 322.13 9.5% Sales Tax 125.000.640.576.800.310.00 29.64 MILLTOWN SIDEWALK9423727236 5TH AND MAPLE SIDEWALK/MILLTOWN 125.000.640.576.800.310.00 1,001.50 9.5% Sales Tax 125.000.640.576.800.310.00 95.14 Total : 1,448.41 132567 6/14/2012 003510 CENTRAL WELDING SUPPLY LY 181784 WELDING SUPPLIES CENTRASHIELD, STEEL WIRE, ETC. 001.000.640.576.800.310.00 87.76 9.5% Sales Tax 001.000.640.576.800.310.00 8.34 WELDING SUPPLIESRN05121045 WELDING SUPPLIES 001.000.640.576.800.310.00 11.25 9.5% Sales Tax 001.000.640.576.800.310.00 1.07 Total : 108.42 132568 6/14/2012 065682 CHS ENGINEERS LLC 450901-1205 E9GA.SERVICES THRU MAY 2012 E9GA.Services thru May 2012 412.300.630.594.320.410.00 2,957.45 Total : 2,957.45 132569 6/14/2012 019215 CITY OF LYNNWOOD 9428 INV#9428 CUST#45 - EDMONDS PD NEXTEL PHONE FOR NARCS 05/2012 104.000.410.521.210.420.00 57.83 7Page: Packet Page 75 of 471 06/14/2012 Voucher List City of Edmonds 8 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132569 6/14/2012 (Continued)019215 CITY OF LYNNWOOD INV#9429 CUST#1430 - EDMONDS PD9429 VERIZON PHONE NARCS 05/2012 104.000.410.521.210.420.00 103.03 Total : 160.86 132570 6/14/2012 019215 CITY OF LYNNWOOD 9436 INV 9436 EDMONDS PRISONER R&B APRIL 2012 PRISONER R&B APRIL 2012 001.000.410.523.600.510.00 1,461.25 Total : 1,461.25 132571 6/14/2012 004095 COASTWIDE LABS W2437703 YOST POOL SUPPLIES CLEANER, SOAP FOR YOST POOL 001.000.640.576.800.310.00 234.06 9.5% Sales Tax 001.000.640.576.800.310.00 22.24 Total : 256.30 132572 6/14/2012 004095 COASTWIDE LABS W2432400 005302 BIGFOLD TOWELS/KITCHEN PAPER TOWELS 411.000.656.538.800.310.23 117.82 9.5% Sales Tax 411.000.656.538.800.310.23 11.19 Total : 129.01 132573 6/14/2012 004095 COASTWIDE LABS W2438296 Fac Maint - Towels, Hand Soap, Spray, TT Fac Maint - Towels, Hand Soap, Spray, TT 001.000.651.519.920.310.00 346.89 9.5% Sales Tax 001.000.651.519.920.310.00 32.95 Fac Maint - TowelsW2438296-1 Fac Maint - Towels 001.000.651.519.920.310.00 86.44 9.5% Sales Tax 001.000.651.519.920.310.00 8.21 Total : 474.49 8Page: Packet Page 76 of 471 06/14/2012 Voucher List City of Edmonds 9 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132574 6/14/2012 073135 COGENT COMMUNICATIONS INC JUNE-12 C/A CITYOFED00001 June-12 Fiber Optics Internet Connection 001.000.310.518.870.420.00 916.20 Total : 916.20 132575 6/14/2012 062891 COOK PAGING WA 8708426 WATER WATCH PAGERS WATER WATCH PAGERS 411.000.654.534.800.420.00 4.25 Total : 4.25 132576 6/14/2012 072848 COPIERS NW INV702323 INV#INV702323 ACCT#HMH636 - EDMONDS PD COPIER RENTAL 05/05 TO 06/04/12 001.000.410.521.100.450.00 226.77 9.5% Sales Tax 001.000.410.521.100.450.00 21.54 INV#INV702324 ACCT#HMH636 - EDMONDS PDINV702324 BLACK COPIES 05/05 TO 06/04/12 001.000.410.521.100.450.00 46.53 COLOR COPIES 05/05 TO 06/04/12 001.000.410.521.100.450.00 107.40 9.5% Sales Tax 001.000.410.521.100.450.00 14.62 Total : 416.86 132577 6/14/2012 068815 CORRECT EQUIPMENT 25803 Sewer - Supplies Sewer - Supplies 411.000.655.535.800.310.00 5.54 9.5% Sales Tax 411.000.655.535.800.310.00 0.53 Total : 6.07 132578 6/14/2012 006200 DAILY JOURNAL OF COMMERCE 3262950 E9FB.ADVERTISEMENT FOR BIDS E9FB.Advertisement for Bids 412.200.630.594.320.410.00 532.80 Total : 532.80 9Page: Packet Page 77 of 471 06/14/2012 Voucher List City of Edmonds 10 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132579 6/14/2012 073371 DENALI ADVANCED INTEGRATION 0172700-IN TOUGHBOOK I5 4GB 320GB WIN7 Toughbook i5 4GB 320GB Win7 - qty 1 511.100.657.594.480.640.00 4,707.00 9.5% Sales Tax 511.100.657.594.480.640.00 447.17 Total : 5,154.17 132580 6/14/2012 069479 DEPARTMENT OF COMMERCE PWTF-111216 LOAN #PP-09-951-014 Pr Pmt CTED 2009 Water Comprehensive 411.000.654.582.340.780.00 20,000.00 LOAN #PW-04-691-031PWTF-156594 Pr Pmt CTED 13819 5 Corner Pump Station 411.000.654.582.100.780.00 25,838.97 Int Pmt CTED 13819 5 Corner Pump 411.000.654.592.100.830.00 1,664.51 LOAN #PW-02-691-019PWTF-81724 Pr & Int Pmt CTED 10869 2002 Sanitary 411.000.655.582.100.780.00 36,450.00 Pr & Int Pmt CTED 10869 2002 Sanitary 411.000.655.592.100.830.00 2,004.75 Pr & Int Pmt CTED 10869 2002 Sanitary 414.000.656.582.100.780.00 34,875.00 Pr & Int Pmt CTED 10869 2002 Sanitary 414.000.656.592.100.830.00 1,918.13 LOAN #PW-02-691-PRE-123PWTF-87621 Pr Pmt CTED 11830 220th St SW 112.506.630.591.950.780.00 18,143.28 Int Pmt CTED 11830 220th St SW 112.506.630.592.950.830.00 997.88 LOAN #PW-04-691-029PWTF-87653 Pr Pmt CTED 13873 220th St SW 112.506.630.591.951.780.00 21,176.47 Int Pmt CTED 13873 220th St SW 112.506.630.592.951.830.00 1,376.47 LOAN #PW-04-691-030PWTF-89345 Pr Pmt CTED 13818 Stormwater Outfall 10Page: Packet Page 78 of 471 06/14/2012 Voucher List City of Edmonds 11 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132580 6/14/2012 (Continued)069479 DEPARTMENT OF COMMERCE 411.000.652.582.100.780.00 32,062.50 Int Pmt CTED 13818 Stormwater Outfall 411.000.652.592.100.830.00 2,084.06 LOAN #PW-05-691-015PWTF-93727 Pr Pmt CTED 15162 Sewer Lift Station 411.000.655.582.350.780.00 67,614.82 Int Pmt CTED 15162 Sewer Lift Station 411.000.655.592.350.830.00 4,733.04 LOAN #PW-06-962-012PWTF-97975 Pr Pmt CTED 17005 100th Ave W 112.200.630.591.950.781.00 32,881.58 Int Pmt CTED 17005 100th Ave W 112.200.630.592.950.831.00 2,466.12 Total : 306,287.58 132581 6/14/2012 047450 DEPT OF INFORMATION SERVICES 2012050359 CUSTOMER ID# D200-0 Scan Services for May 2012 001.000.310.518.880.420.00 940.00 Total : 940.00 132582 6/14/2012 064531 DINES, JEANNIE 12-3282 MINUTE TAKING 6/4 & 6/5 Council Minutes 001.000.250.514.300.410.00 291.00 Total : 291.00 132583 6/14/2012 070441 DOBSON, IAN DOBSON061212 PRESENTATION SERVICES STEEL DRUM PERFORMANCE @ HAZEL MILLER 117.100.640.573.100.410.00 150.00 Total : 150.00 132584 6/14/2012 074030 ECHELBARGER INVESTMENTS LLC ENG20120193&94 Refund of water and sewer connection. Refund of water and sewer connection. 001.000.000.257.620.000.00 1,638.00 Total : 1,638.00 132585 6/14/2012 007675 EDMONDS AUTO PARTS 11060 SUPPLIES 11Page: Packet Page 79 of 471 06/14/2012 Voucher List City of Edmonds 12 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132585 6/14/2012 (Continued)007675 EDMONDS AUTO PARTS DUST CAPS, BEARINGS, WRENCH 001.000.640.576.800.310.00 26.56 9.5% Sales Tax 001.000.640.576.800.310.00 2.52 OIL FILTERS11079 OIL FILTERS 001.000.640.576.800.310.00 15.98 9.5% Sales Tax 001.000.640.576.800.310.00 1.52 SUPPLIES11085 SUPPLIES 001.000.640.576.800.310.00 56.97 9.5% Sales Tax 001.000.640.576.800.310.00 5.41 Total : 108.96 132586 6/14/2012 007905 EDMONDS FAMILY MEDICINE CLINIC E1075499-2 Employment testing services Employment testing services 001.000.220.516.210.410.00 315.00 Employment testing servicesE1075499-3 Employment testing services 001.000.220.516.210.410.00 19.00 Employment testing servicesE1077473 Employment testing services 001.000.220.516.210.410.00 37.00 Employment testing servicesE1081706 Employment testing services 001.000.220.516.210.410.00 190.00 Employment testing servicesE1081748-1 Employment testing services 001.000.220.516.210.410.00 60.00 Employment testing servicesE1081749 Employment testing services 001.000.220.516.210.410.00 33.00 Employment testing servicesE1081807-1 12Page: Packet Page 80 of 471 06/14/2012 Voucher List City of Edmonds 13 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132586 6/14/2012 (Continued)007905 EDMONDS FAMILY MEDICINE CLINIC Employment testing services 001.000.220.516.210.410.00 404.00 Total : 1,058.00 132587 6/14/2012 069878 EDMONDS-WESTGATE VET HOSPITAL 168803 INV#168803 CLIENT #5118 - EDMONDS PD SPAY CAT- IMPOUND #9866 001.000.410.521.700.490.01 86.00 NEUTER CAT - IMPOUND #8614 001.000.410.521.700.490.01 44.75 Total : 130.75 132588 6/14/2012 008812 ELECTRONIC BUSINESS MACHINES 076733 COPIER LEASE COPIER LEASE/PARK MAINTENANCE 001.000.640.576.800.450.00 9.40 9.5% Sales Tax 001.000.640.576.800.450.00 0.89 Total : 10.29 132589 6/14/2012 008812 ELECTRONIC BUSINESS MACHINES 076163 MK0653 COPIER MAINTENANCE 411.000.656.538.800.450.41 77.59 9.5% Sales Tax 411.000.656.538.800.450.41 7.37 Total : 84.96 132590 6/14/2012 008812 ELECTRONIC BUSINESS MACHINES 076761 Meter charges for Plannings C1030 Meter charges for Plannings C1030 001.000.620.558.800.450.00 45.86 9.5% Sales Tax 001.000.620.558.800.450.00 4.36 Meter charges for Building C1030076762 Meter charges for Building C1030 001.000.620.558.800.450.00 35.03 9.5% Sales Tax 001.000.620.558.800.450.00 3.33 13Page: Packet Page 81 of 471 06/14/2012 Voucher List City of Edmonds 14 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 88.58 132590 6/14/2012 008812 008812 ELECTRONIC BUSINESS MACHINES 132591 6/14/2012 008975 ENTENMANN ROVIN CO 0081050-IN INV#0081050-IN CUST#0011847 EDMONDS PD FLAT BADGE/GANNON 001.000.410.521.100.310.00 81.00 PLAIN BADGE CASE 001.000.410.521.100.310.00 25.00 EXPRESS FEE 001.000.410.521.100.310.00 26.50 PACKING MATERIALS 001.000.410.521.100.310.00 4.50 Freight 001.000.410.521.100.310.00 22.50 Total : 159.50 132592 6/14/2012 066004 ESRI 92473360 ARCGIS, ARCPAD MAINTENANCE ArcGIS & ArcPad Maintenance 1/1/12 - 001.000.310.518.880.480.00 13,712.84 9.5% Sales Tax 001.000.310.518.880.480.00 1,302.72 Total : 15,015.56 132593 6/14/2012 009410 EVERETT STEEL INC 505242 STEEL PLATE STEEL PLATE 411.000.656.538.800.310.21 418.00 9.5% Sales Tax 411.000.656.538.800.310.21 39.71 Total : 457.71 132594 6/14/2012 066378 FASTENAL COMPANY WAMOU25821 SUPPLIES SUPPLIES 001.000.640.576.800.310.00 37.31 9.5% Sales Tax 001.000.640.576.800.310.00 3.54 Total : 40.85 14Page: Packet Page 82 of 471 06/14/2012 Voucher List City of Edmonds 15 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132595 6/14/2012 071026 FASTSIGNS OF LYNNWOOD 443 10858 FLOWER BASKET TAGS FLOWER BASKET TAGS 127.000.640.575.500.310.00 276.50 9.5% Sales Tax 127.000.640.575.500.310.00 26.28 Total : 302.78 132596 6/14/2012 009815 FERGUSON ENTERPRISES INC 0337254 Water - 15 Valve Boxes Water - 15 Valve Boxes 411.000.654.534.800.310.00 602.55 7.7% sales tax 411.000.654.534.800.310.00 46.40 Water Meter Inventory -0338230 Water Meter Inventory - 411.000.654.534.800.342.00 2,077.00 9.5% Sales Tax 411.000.654.534.800.342.00 197.32 Total : 2,923.27 132597 6/14/2012 011900 FRONTIER 425-744-1681 SEAVIEW PARK IRRIGATION MODEM SEAVIEW PARK IRRIGATION MODEM 001.000.640.576.800.420.00 40.38 SIERRA PARK IRRIGATION MODEM425-744-1691 SIERRA PARK IRRIGATION MODEM 001.000.640.576.800.420.00 39.72 BEACH RANGER PHONE @ FISHING PIER425-775-1344 BEACH RANGER PHONE @ FISHING PIER 001.000.640.574.350.420.00 53.20 YOST POOL425-775-2645 YOST POOL 001.000.640.575.510.420.00 149.28 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.640.576.800.420.00 108.83 Total : 391.41 15Page: Packet Page 83 of 471 06/14/2012 Voucher List City of Edmonds 16 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132598 6/14/2012 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY ACCOUNT TELEMETRY MASTER SUMMARY ACCOUNT 411.000.654.534.800.420.00 302.28 TELEMETRY MASTER SUMMARY ACCOUNT 411.000.655.535.800.420.00 302.28 POINT EDWARDS CIRCUIT LINE SR104 & PINE253-003-6887 POINT EDWARDS CIRCUIT LINE SR104 & PINE 411.000.655.535.800.420.00 41.67 FIRE STATION #16 ALARM AND FAX LINES425-771-0158 FIRE STATION #16 ALARM AND FAX LINES 001.000.651.519.920.420.00 162.03 CITY HALL ALARM LINES 121 5TH AVE N425-776-6829 CITY HALL FIRE AND INTRUSION ALARM 001.000.651.519.920.420.00 108.68 Total : 916.94 132599 6/14/2012 011210 GC SYSTEMS INC 000026139A Water - Microswitch Assembly Water - Microswitch Assembly 411.000.654.534.800.310.00 568.00 Freight 411.000.654.534.800.310.00 9.59 9.5% Sales Tax 411.000.654.534.800.310.00 54.87 Total : 632.46 132600 6/14/2012 072515 GOOGLE INC 2212783 C/A #396392 MESSAGE DISCOVERY BILLING Internet Anti-Virus & Spam Maint Fee - 001.000.310.518.880.480.00 235.00 Total : 235.00 132601 6/14/2012 012190 GORSUCH, BRUCE GORSUCH15460 GENEOLOGY CLASS I'M RELATED TO WHOM? #15460 001.000.640.574.200.410.00 54.00 Total : 54.00 132602 6/14/2012 012199 GRAINGER 9839295640 Fac Maint - Supplies 16Page: Packet Page 84 of 471 06/14/2012 Voucher List City of Edmonds 17 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132602 6/14/2012 (Continued)012199 GRAINGER Fac Maint - Supplies 001.000.651.519.920.310.00 24.96 9.5% Sales Tax 001.000.651.519.920.310.00 2.29 Total : 27.25 132603 6/14/2012 073939 HAINLINE & ASSOCIATES INC 8557 E6DA.SERVICES THRU 5/25/12 E6DA.Services thru 5/25/12 125.000.640.594.750.410.00 700.00 Total : 700.00 132604 6/14/2012 012900 HARRIS FORD INC 126892 Fleet - Instrument Cluster Fleet - Instrument Cluster 511.000.657.548.680.310.00 643.08 9.5% Sales Tax 511.000.657.548.680.310.00 61.09 Unit 43 - Bearings, Bushings, Supplies127189 Unit 43 - Bearings, Bushings, Supplies 511.000.657.548.680.310.00 128.68 9.5% Sales Tax 511.000.657.548.680.310.00 12.22 Unit 43 - Bearing127206 Unit 43 - Bearing 511.000.657.548.680.310.00 6.64 9.5% Sales Tax 511.000.657.548.680.310.00 0.63 Unit 43 - Clamps127213 Unit 43 - Clamps 511.000.657.548.680.310.00 20.52 9.5% Sales Tax 511.000.657.548.680.310.00 1.95 Unit 23 - Screen Assembly127260 Unit 23 - Screen Assembly 511.000.657.548.680.310.00 60.54 9.5% Sales Tax 17Page: Packet Page 85 of 471 06/14/2012 Voucher List City of Edmonds 18 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132604 6/14/2012 (Continued)012900 HARRIS FORD INC 511.000.657.548.680.310.00 5.75 Unit 338 - Supplies127264 Unit 338 - Supplies 511.000.657.548.680.310.00 95.70 9.5% Sales Tax 511.000.657.548.680.310.00 9.09 Unit 43 - Parts127314 Unit 43 - Parts 511.000.657.548.680.310.00 102.08 9.5% Sales Tax 511.000.657.548.680.310.00 9.70 Total : 1,157.67 132605 6/14/2012 068142 HARRISON, MARIE Marie6/7/12 Rooftop Code Changes/ICC NW Chapter Rooftop Code Changes/ICC NW Chapter 001.000.620.524.100.490.00 20.00 Total : 20.00 132606 6/14/2012 074004 HEFFRON TRANSPORTATION 5669 E2AB.SERVICES THRU 5/27/12 E2AB.Services thru 5/27/12 112.200.630.595.330.410.00 1,531.50 Total : 1,531.50 132607 6/14/2012 072647 HERRERA ENVIRONMENTAL 30855 E1FH.SERVICES THRU 6/1/12 E1FH.Services thru 6/1/12 412.200.630.594.320.410.00 1,964.15 E1FN.SERVICES THRU 6/1/1230857 E1FN.Services thru 6/1/12 412.200.630.594.320.410.00 11,569.65 Total : 13,533.80 132608 6/14/2012 067862 HOME DEPOT CREDIT SERVICES 1035732 6035322501060903 WATER QUALITY SUPPLIES 411.000.654.534.800.310.00 57.16 9.5% Sales Tax 18Page: Packet Page 86 of 471 06/14/2012 Voucher List City of Edmonds 19 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132608 6/14/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 411.000.654.534.800.310.00 5.43 60353225010609031042676 FACILITIES SHOP SUPPLIES 001.000.651.519.920.310.00 90.98 9.5% Sales Tax 001.000.651.519.920.310.00 8.64 60353225010609031092399 M-16 FIRE BOAT SUPPLIES 511.000.657.548.680.310.00 20.48 9.5% Sales Tax 511.000.657.548.680.310.00 1.95 60353225010609031597561 CITY HALL SUPPLIES 001.000.651.519.920.310.00 9.97 PUBLIC SAFETY SUPPLIES 001.000.651.519.920.310.00 13.96 9.5% Sales Tax 001.000.651.519.920.310.00 2.27 60353225010609032042552 PARKS SUPPLIES 001.000.640.576.800.310.00 48.07 9.5% Sales Tax 001.000.640.576.800.310.00 4.57 60353225010609032088880 LIFT STATION 6 SUPPLIES 411.000.655.535.800.310.00 112.00 9.5% Sales Tax 411.000.655.535.800.310.00 10.64 60353225010609033037709 FACILITIES STOCK SUPPLIES 001.000.651.519.920.310.00 91.22 9.5% Sales Tax 001.000.651.519.920.310.00 8.67 60353225010609033044073 19Page: Packet Page 87 of 471 06/14/2012 Voucher List City of Edmonds 20 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132608 6/14/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES CEMETARY SUPPLIES 130.000.640.536.500.310.00 25.44 9.5% Sales Tax 130.000.640.536.500.310.00 2.42 60353225010609034043781 CEMETARY SUPPLIES 130.000.640.536.500.310.00 32.90 9.5% Sales Tax 130.000.640.536.500.310.00 3.13 60353225010609034574798 14W MINI-PAK 001.000.651.519.920.310.00 0.97 9.5% Sales Tax 001.000.651.519.920.310.00 0.09 60353225010609035037256 FACILITIES SHOP SUPPLIES 001.000.651.519.920.310.00 15.88 9.5% Sales Tax 001.000.651.519.920.310.00 1.51 60353225010609035037258 PARK SHOP SUPPLIES 001.000.640.576.800.310.00 45.51 9.5% Sales Tax 001.000.640.576.800.310.00 4.32 60353225010609035040249 UNIT 26 SUPPLIES 001.000.651.519.920.310.00 11.55 9.5% Sales Tax 001.000.651.519.920.310.00 1.10 60353225010609035040259 FACILITIES SHOP STOCK SUPPLIES 001.000.651.519.920.310.00 38.93 9.5% Sales Tax 001.000.651.519.920.310.00 3.70 20Page: Packet Page 88 of 471 06/14/2012 Voucher List City of Edmonds 21 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132608 6/14/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 60353225010609035282821 LIBRARY SUPPLIES 511.000.657.548.680.310.00 7.24 9.5% Sales Tax 511.000.657.548.680.310.00 0.69 60353225010609035973319 PALLET OF BLOCK 411.000.652.542.400.310.00 94.50 9.5% Sales Tax 411.000.652.542.400.310.00 8.98 60353225010609036040083 UNIT 26 SUPPLIES 001.000.651.519.920.310.00 20.44 9.5% Sales Tax 001.000.651.519.920.310.00 1.94 60353225010609036041760 PUBLIC SAFETY BUILDING MATERIALS 001.000.651.519.920.310.00 6.58 9.5% Sales Tax 001.000.651.519.920.310.00 0.63 60353225010609036041877 FACILITIES SHOP SUPPLIES 001.000.651.519.920.310.00 168.75 9.5% Sales Tax 001.000.651.519.920.310.00 16.03 60353225010609036282765 TRAFFIC CONTROL SUPPLIES 111.000.653.542.640.310.00 17.52 9.5% Sales Tax 111.000.653.542.640.310.00 1.66 60353225010609036570335 FLEET SHOP SUPPLIES 511.000.657.548.680.310.00 11.36 9.5% Sales Tax 21Page: Packet Page 89 of 471 06/14/2012 Voucher List City of Edmonds 22 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132608 6/14/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 511.000.657.548.680.310.00 1.08 60353225010609036598335 SIGN SHOP SUPPLIES 111.000.653.542.640.310.00 35.00 9.5% Sales Tax 111.000.653.542.640.310.00 3.33 60353225010609037089941 WATER SUPPLIES 411.000.654.534.800.310.00 29.97 9.5% Sales Tax 411.000.654.534.800.310.00 2.85 60353225010609037091101 SHOP ROOF MATERIALS 001.000.651.519.920.310.00 52.14 9.5% Sales Tax 001.000.651.519.920.310.00 4.95 60353225010609037091164 HOSEBIB, GOOF-OFF, ETC 411.000.654.534.800.310.00 64.66 9.5% Sales Tax 411.000.654.534.800.310.00 6.14 603532250106090377379 WATER SUPPLIES 411.000.654.534.800.310.00 69.00 9.5% Sales Tax 411.000.654.534.800.310.00 6.56 60353225010609038034252 COURT MOUNTINGS 001.000.651.519.920.310.00 9.22 9.5% Sales Tax 001.000.651.519.920.310.00 0.88 60353225010609038038735 PAINT TRUCK SUPPLIES 111.000.653.542.900.310.00 15.58 22Page: Packet Page 90 of 471 06/14/2012 Voucher List City of Edmonds 23 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132608 6/14/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 9.5% Sales Tax 111.000.653.542.900.310.00 1.48 60353225010609038041337 RIPPING BLADE 001.000.651.519.920.310.00 27.97 CITY HALL SUPPLIES 001.000.651.519.920.310.00 57.08 9.5% Sales Tax 001.000.651.519.920.310.00 8.08 60353225010609038087669 TRAFFIC CONTROL SUPPLIES 111.000.653.542.640.310.00 19.97 9.5% Sales Tax 111.000.653.542.640.310.00 1.90 60353225010609039034048 GRAND STAND PRIMER 001.000.651.519.920.310.00 11.94 9.5% Sales Tax 001.000.651.519.920.310.00 1.13 60353225010609039034111 CEMETARY COVC BASE 001.000.651.519.920.310.00 114.56 9.5% Sales Tax 001.000.651.519.920.310.00 10.88 Total : 1,586.13 132609 6/14/2012 073548 INDOFF INCORPORATED 2086066 227567 GEL WRIST SUPPORT 411.000.656.538.800.310.12 18.36 9.5% Sales Tax 411.000.656.538.800.310.12 1.74 2269612093447 GEL WRIST 411.000.656.538.800.310.41 117.43 9.5% Sales Tax 23Page: Packet Page 91 of 471 06/14/2012 Voucher List City of Edmonds 24 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132609 6/14/2012 (Continued)073548 INDOFF INCORPORATED 411.000.656.538.800.310.41 11.16 2269612093566 WALL POCKET/COFFEE 411.000.656.538.800.310.41 128.74 9.5% Sales Tax 411.000.656.538.800.310.41 12.22 Total : 289.65 132610 6/14/2012 073548 INDOFF INCORPORATED 2097435 Misc. office supplies including lined Misc. office supplies including lined 001.000.620.558.800.310.00 242.21 9.5% Sales Tax 001.000.620.558.800.310.00 23.02 Total : 265.23 132611 6/14/2012 069040 INTERSTATE AUTO PARTS 556250 Shop Supplies Shop Supplies 511.000.657.548.680.311.00 42.50 9.5% Sales Tax 511.000.657.548.680.311.00 4.04 Fleet Brake Parts Inventory556556 Fleet Brake Parts Inventory 511.000.657.548.680.340.40 448.00 9.5% Sales Tax 511.000.657.548.680.340.40 42.56 Unit 650 - Parts556557 Unit 650 - Parts 511.000.657.548.680.310.00 19.75 9.5% Sales Tax 511.000.657.548.680.310.00 1.88 Total : 558.73 132612 6/14/2012 014940 INTERSTATE BATTERY SYSTEMS 706318 GLOVES, ETC. NITRILE GLOVES, RESPIRATOR 001.000.640.576.800.310.00 242.90 24Page: Packet Page 92 of 471 06/14/2012 Voucher List City of Edmonds 25 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132612 6/14/2012 (Continued)014940 INTERSTATE BATTERY SYSTEMS 9.5% Sales Tax 001.000.640.576.800.310.00 23.08 GLOVES706545 NITRILE GLOVES 001.000.640.576.800.310.00 26.00 9.5% Sales Tax 001.000.640.576.800.310.00 2.47 Total : 294.45 132613 6/14/2012 014940 INTERSTATE BATTERY SYSTEMS 440829 Unit 35 - Battery Unit 35 - Battery 511.000.657.548.680.310.00 82.95 9.5% Sales Tax 511.000.657.548.680.310.00 7.88 Fleet Shop - Battery448184 Fleet Shop - Battery 511.000.657.548.680.311.00 43.50 9.5% Sales Tax 511.000.657.548.680.311.00 4.13 Fleet Supplies705140 Fleet Supplies 511.000.657.548.680.311.00 32.49 9.5% Sales Tax 511.000.657.548.680.311.00 3.09 Total : 174.04 132614 6/14/2012 015270 JCI JONES CHEMICALS INC 548249 54278825 HYPOCHLORITE SOLUTION 411.000.656.538.800.310.53 3,071.90 9.5% Sales Tax 411.000.656.538.800.310.53 313.33 Total : 3,385.23 132615 6/14/2012 073285 KLEINERT, RENATE 061112 GYMNASTICS SHOW PHOTOGRAPHER 2012 GYMNASTICS SHOW PHOTOGRAPHER 25Page: Packet Page 93 of 471 06/14/2012 Voucher List City of Edmonds 26 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132615 6/14/2012 (Continued)073285 KLEINERT, RENATE 001.000.640.575.550.410.00 140.00 Total : 140.00 132616 6/14/2012 072304 KOTIS DESIGN 250477 T SHIRTS PARK MAINTENANCE T SHIRTS 001.000.640.576.800.240.00 583.20 9.5% Sales Tax 001.000.640.576.800.240.00 55.40 Total : 638.60 132617 6/14/2012 016600 KROESENS INC 17643 INV#17643 - EDMONDS PD - BLACKBURN L/S UNIFORM SHIRTS 001.000.410.521.100.240.00 269.85 SGTS CHEVRONS 001.000.410.521.100.240.00 8.55 9.5% Sales Tax 001.000.410.521.100.240.00 26.45 Total : 304.85 132618 6/14/2012 068024 KRUCKEBERG BOTANIC GARD FOUND KRUCKEBERG15362 GARDEN TOUR FULL GARDEN TOUR #15362 001.000.640.574.200.410.00 6.50 BOTANIC GARDEN WORKSHOPKRUCKEBERG15371 BOTANIC GARDEN WORKSHOP #15371 001.000.640.574.200.410.00 68.25 Total : 74.75 132619 6/14/2012 017050 KWICK'N KLEEN CAR WASH 06042012-01 INV#06042012-01 - EDMONDS PD 52 CAR WASHES @ $5.03 05/2012 001.000.410.521.220.480.00 261.56 Total : 261.56 132620 6/14/2012 067725 LES SCHWAB TIRE CENTER 226814 Unit 55 - Mounting Svc Unit 55 - Mounting Svc 511.000.657.548.680.480.00 63.00 26Page: Packet Page 94 of 471 06/14/2012 Voucher List City of Edmonds 27 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132620 6/14/2012 (Continued)067725 LES SCHWAB TIRE CENTER 9.5% Sales Tax 511.000.657.548.680.480.00 5.99 Total : 68.99 132621 6/14/2012 073603 LIGHTHOUSE LAW GROUP PLLC JUNE 2012 06-12 LEGALS FEES 06-12 Legal fees 001.000.360.515.100.410.00 32,000.00 Total : 32,000.00 132622 6/14/2012 068619 LINDA SWENSON 1235 FALL CRAZE COVER PHOTO FALL CRAZE COVER PHOTO 001.000.640.574.200.490.00 237.50 Total : 237.50 132623 6/14/2012 018950 LYNNWOOD AUTO PARTS INC 656869 Unit 55 - Wipers, Flasher Unit 55 - Wipers, Flasher 511.000.657.548.680.310.00 56.17 9.5% Sales Tax 511.000.657.548.680.310.00 5.34 Fleet - Hydraulic Fluid657058 Fleet - Hydraulic Fluid 511.000.657.548.680.310.00 5.27 9.5% Sales Tax 511.000.657.548.680.310.00 0.50 Fleet - Hydraulic Filter657063 Fleet - Hydraulic Filter 511.000.657.548.680.310.00 7.23 9.5% Sales Tax 511.000.657.548.680.310.00 0.69 Unit 43 - Pigtail, bulb657136 Unit 43 - Pigtail, bulb 511.000.657.548.680.310.00 6.37 9.5% Sales Tax 511.000.657.548.680.310.00 0.61 Unit 643 - Oil Filter657733 27Page: Packet Page 95 of 471 06/14/2012 Voucher List City of Edmonds 28 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132623 6/14/2012 (Continued)018950 LYNNWOOD AUTO PARTS INC Unit 643 - Oil Filter 511.000.657.548.680.310.00 3.49 9.5% Sales Tax 511.000.657.548.680.310.00 0.33 Fire Boat - Supplies657739 Fire Boat - Supplies 511.000.657.548.680.310.00 7.52 9.5% Sales Tax 511.000.657.548.680.310.00 0.71 Total : 94.23 132624 6/14/2012 018980 LYNNWOOD HONDA 789425 SUPPLIES DRUM, CLUTCH, CLIP 001.000.640.576.800.310.00 28.91 9.5% Sales Tax 001.000.640.576.800.310.00 2.75 Total : 31.66 132625 6/14/2012 018980 LYNNWOOD HONDA 785404 Fire Boat - Oil and Filters Fire Boat - Oil and Filters 511.000.657.548.680.310.00 109.00 9.5% Sales Tax 511.000.657.548.680.310.00 10.36 Total : 119.36 132626 6/14/2012 019650 MASTER POOLS OF WASHINGTON INC 655 YOST POOL SUPPLIES SOLAR BLANKETS FOR YOST POOL 001.000.640.576.800.310.00 765.00 9.5% Sales Tax 001.000.640.576.800.310.00 72.68 YOST POOL SUPPLIES721 YOST POOL SUPPLIES 001.000.640.576.800.310.00 151.70 9.5% Sales Tax 001.000.640.576.800.310.00 14.41 28Page: Packet Page 96 of 471 06/14/2012 Voucher List City of Edmonds 29 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132626 6/14/2012 (Continued)019650 MASTER POOLS OF WASHINGTON INC YOST POOL SUPPLIES723 YOST POOL SUPPLIES 001.000.640.576.800.310.00 31.60 9.5% Sales Tax 001.000.640.576.800.310.00 3.00 YOST POOL SUPPLIES748 YOST POOL SUPPLIES 001.000.640.576.800.310.00 137.45 9.5% Sales Tax 001.000.640.576.800.310.00 13.06 YOST POOL SUPPLIES886 YOST POOL SUPPLIES 001.000.640.576.800.310.00 31.50 9.5% Sales Tax 001.000.640.576.800.310.00 2.99 YOST POOL SUPPLIES917 FIX A LEAK 001.000.640.576.800.310.00 63.00 9.5% Sales Tax 001.000.640.576.800.310.00 5.99 Total : 1,292.38 132627 6/14/2012 020039 MCMASTER-CARR SUPPLY CO 26030772 123106800 REVERSIBLE RATCHET WRENCH/HEX SOCKET 411.000.656.538.800.310.21 194.66 Freight 411.000.656.538.800.310.21 7.14 12310680026585595 BATTERY CONNECTOR/HOIST 411.000.656.538.800.310.21 775.68 Freight 411.000.656.538.800.310.21 11.74 12310680026797502 BRASS COUPLINGS 411.000.656.538.800.310.21 165.20 29Page: Packet Page 97 of 471 06/14/2012 Voucher List City of Edmonds 30 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132627 6/14/2012 (Continued)020039 MCMASTER-CARR SUPPLY CO Freight 411.000.656.538.800.310.21 6.99 12310680027100112 PRUNER/HOSES 411.000.656.538.800.310.21 237.41 Freight 411.000.656.538.800.310.21 6.87 Total : 1,405.69 132628 6/14/2012 073602 MEDICAL IMAGING NORTHWEST LLP B2500KOA Employment testing services Employment testing services 001.000.220.516.210.410.00 133.00 Employment testing servicesB2500KOB Employment testing services 001.000.220.516.210.410.00 133.00 Total : 266.00 132629 6/14/2012 020900 MILLERS EQUIP & RENT ALL INC 147778 LIFT FOR FLOWER BASKET INSTALLATION GENIE LIFT TO INSTALL FLOWER BASKETS 001.000.640.576.800.450.00 323.49 9.5% Sales Tax 001.000.640.576.800.450.00 30.73 FILTER148209 HONDA FILTER 001.000.640.576.800.310.00 64.00 9.5% Sales Tax 001.000.640.576.800.310.00 6.08 MOWER BLADES148210 BLADES, AIR FILTER 001.000.640.576.800.310.00 121.80 9.5% Sales Tax 001.000.640.576.800.310.00 11.57 Total : 557.67 132630 6/14/2012 020900 MILLERS EQUIP & RENT ALL INC 146640 79 30Page: Packet Page 98 of 471 06/14/2012 Voucher List City of Edmonds 31 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132630 6/14/2012 (Continued)020900 MILLERS EQUIP & RENT ALL INC PROPANE 411.000.656.538.800.450.21 25.13 9.5% Sales Tax 411.000.656.538.800.450.21 2.39 Total : 27.52 132631 6/14/2012 073918 MINTON, SHARON MINTON15542 PRENATAL YOGA PRENATAL YOGA #15542 001.000.640.575.540.410.00 90.00 Total : 90.00 132632 6/14/2012 021983 MOTOR TRUCKS INC ES101188 Unit 106 - Repairs Unit 106 - Repairs 511.000.657.548.680.480.00 2,361.66 EPA Charges 511.000.657.548.680.480.00 49.95 9.5% Sales Tax 511.000.657.548.680.480.00 221.86 Total : 2,633.47 132633 6/14/2012 072700 NETWORK HARDWARE RESALE LLC 371403 CISCO CATALYST SWITCH, ETHERNET,WARRANTY Cisco Catalyst 2960-C Switch 8 GE, 2 x 001.000.310.518.880.350.00 1,380.00 1000BASE-CWDM 1510 NW SFP gigabit 001.000.310.518.870.350.00 2,600.00 Freight 001.000.310.518.880.350.00 14.63 Freight 001.000.310.518.870.350.00 14.63 Total : 4,009.26 132634 6/14/2012 025217 NORTH SOUND HOSE & FITTINGS 45799 Unit 106 - Adapter Unit 106 - Adapter 511.000.657.548.680.310.00 20.21 9.2% Sales Tax 31Page: Packet Page 99 of 471 06/14/2012 Voucher List City of Edmonds 32 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132634 6/14/2012 (Continued)025217 NORTH SOUND HOSE & FITTINGS 511.000.657.548.680.310.00 1.86 Total : 22.07 132635 6/14/2012 073835 NORTHEND EXCAVATING INC E9DA.Ret Release E9DA.RETAINAGE RELEASE E9DA.Retainage Release 112.200.000.223.400.000.00 3,964.29 Total : 3,964.29 132636 6/14/2012 061013 NORTHWEST CASCADE INC 1-469735 HONEY BUCKET RENTAL HONEY BUCKET RENTAL: EDMONDS ELEMENTARY 001.000.640.576.800.450.00 112.35 HONEY BUCKET RENTAL1-469736 HONEY BUCKET RENTAL: MADRONA ELEMENTARY 001.000.640.576.800.450.00 102.50 HONEY BUCKET RENTAL1-471750 HONEY BUCKET RENTAL: CIVIC FIELD 001.000.640.576.800.450.00 194.62 Total : 409.47 132637 6/14/2012 063511 OFFICE MAX INC 003368 INV#003368 ACCT#520437 250POL EDMONDS PD HP TONER FOR PRISM ROOM 001.000.410.521.100.310.00 54.11 9.5% Sales Tax 001.000.410.521.100.310.00 5.15 Total : 59.26 132638 6/14/2012 063511 OFFICE MAX INC 062904 PW - Office Supplies - File Folders, PW - Office Supplies - File Folders, 001.000.650.519.910.310.00 41.16 9.5% Sales Tax 001.000.650.519.910.310.00 3.91 PW Admin - Copy Paper Supplies947794 PW Admin - Copy Paper Supplies 001.000.650.519.910.310.00 403.40 9.5% Sales Tax 32Page: Packet Page 100 of 471 06/14/2012 Voucher List City of Edmonds 33 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132638 6/14/2012 (Continued)063511 OFFICE MAX INC 001.000.650.519.910.310.00 38.32 Street - Sign Shop Pencil Sharpener969968 Street - Sign Shop Pencil Sharpener 111.000.653.542.900.310.00 18.47 9.5% Sales Tax 111.000.653.542.900.310.00 1.76 Total : 507.02 132639 6/14/2012 068709 OFFICETEAM 35640185 Deborah Pinney - HR Assistant services Deborah Pinney - HR Assistant services 001.000.220.516.100.410.00 525.36 Total : 525.36 132640 6/14/2012 072720 OFIS COMMUNICATIONS LP 16725 LIFESIZE EXPRESS MAINTENANCE SERVICES LifeSize Express - Assurance 001.000.230.512.500.480.00 360.00 9.5% Sales Tax 001.000.230.512.500.480.00 34.20 Total : 394.20 132641 6/14/2012 073896 OLYMPIC BRAKE SUPPLY 2-155191 Unit 23 - Brake Rotors Unit 23 - Brake Rotors 511.000.657.548.680.310.00 110.82 9.5% Sales Tax 511.000.657.548.680.310.00 10.53 Unit 86 - Brake Pad2-156934 Unit 86 - Brake Pad 511.000.657.548.680.310.00 38.79 9.5% Sales Tax 511.000.657.548.680.310.00 3.69 Unit 86 - Lube2-156935 Unit 86 - Lube 511.000.657.548.680.310.00 11.33 9.5% Sales Tax 511.000.657.548.680.310.00 1.08 33Page: Packet Page 101 of 471 06/14/2012 Voucher List City of Edmonds 34 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132641 6/14/2012 (Continued)073896 OLYMPIC BRAKE SUPPLY Unit 86 - Brake Rotors2-157057 Unit 86 - Brake Rotors 511.000.657.548.680.310.00 89.10 9.5% Sales Tax 511.000.657.548.680.310.00 8.46 Total : 273.80 132642 6/14/2012 073987 OSMONSON, SHANNON OSMONSON15587 LITTLE FISHES PRESCHOOL LITTLE FISHES PRESCHOOL #15587 001.000.640.574.200.410.00 310.05 Total : 310.05 132643 6/14/2012 027060 PACIFIC TOPSOILS 131174 DUMP FEES DUMP FEES 001.000.640.576.800.470.00 63.00 Total : 63.00 132644 6/14/2012 064070 PALMATIER, LISA PALMATIER0612 CONCERT COORDINATOR COORDINATION OF SUMMER 2012 CONCERTS IN 117.100.640.573.100.410.00 352.00 Total : 352.00 132645 6/14/2012 065051 PARAMETRIX INC 14-78857 E1DA.SERVICES THRU APRIL 2012 E1DA.Services thru April 2012 112.200.630.595.330.410.00 3,462.52 E1DA.GRANT WRITIING SERVICES THRU 4/201214-78858 E1DA.Grant Writing Services thru April 112.200.630.595.330.410.00 8,912.61 Total : 12,375.13 132646 6/14/2012 027165 PARKER PAINT MFG. CO.INC.023027234 PAINT SUPPLIES PAINT, BUCKET, ROLLER, ETC. 001.000.640.576.800.310.00 80.78 9.5% Sales Tax 001.000.640.576.800.310.00 7.67 PAINTING SUPPLIES023027525 34Page: Packet Page 102 of 471 06/14/2012 Voucher List City of Edmonds 35 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132646 6/14/2012 (Continued)027165 PARKER PAINT MFG. CO.INC. GRID BUCKET, PAINT 001.000.640.576.800.310.00 78.34 9.5% Sales Tax 001.000.640.576.800.310.00 7.44 Total : 174.23 132647 6/14/2012 027165 PARKER PAINT MFG. CO.INC.023027408 Yost Park - Paint Supplies Yost Park - Paint Supplies 001.000.651.519.920.310.00 47.42 9.5% Sales Tax 001.000.651.519.920.310.00 4.50 Yost Park - Paint Supplies023027453 Yost Park - Paint Supplies 001.000.651.519.920.310.00 18.80 9.5% Sales Tax 001.000.651.519.920.310.00 1.79 Fac Maint - Paint Supplies023027644 Fac Maint - Paint Supplies 001.000.651.519.920.310.00 27.06 9.5% Sales Tax 001.000.651.519.920.310.00 2.57 Total : 102.14 132648 6/14/2012 073940 PEDERSON ASSOCIATES INC 12349 E6DA.SERVICES THRU 05/31/12 E6DA.Services thru 5/31/12 125.000.640.594.750.410.00 2,085.50 Total : 2,085.50 132649 6/14/2012 069690 PERFORMANCE RADIATOR 4001853 Unit 338 - Radiator Unit 338 - Radiator 511.000.657.548.680.310.00 133.00 9.5% Sales Tax 511.000.657.548.680.310.00 12.64 Total : 145.64 35Page: Packet Page 103 of 471 06/14/2012 Voucher List City of Edmonds 36 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132650 6/14/2012 063951 PERTEET ENGINEERING INC 20100166.000-11 E2DB.SERVICES THRU 5/27/12 E2DB.Services thru 5/27/12 132.000.640.594.760.410.00 3,213.79 Total : 3,213.79 132651 6/14/2012 073546 PITNEY BOWES RESERVE ACCOUNT 06112012 POSTAGE FOR CITY METER Postage for City Meter250-00284 001.000.250.514.300.420.00 8,000.00 Total : 8,000.00 132652 6/14/2012 071811 PONY MAIL BOX & BUSINESS CTR 201028 H20 UPS BHC CONSULTANTS 411.000.656.538.800.420.00 38.83 9.5% Sales Tax 411.000.656.538.800.420.00 0.32 Total : 39.15 132653 6/14/2012 072993 PRIMACIO, GEORENE PRIMACIO15573 UKULELE CLASSES UKULELE #15573 001.000.640.574.200.410.00 220.00 Total : 220.00 132654 6/14/2012 071911 PROTZ, MARGARET PROTZ15506 FELDENKRAIS CLASS FELDENKRAIS WEEKLY CLASS #15506 001.000.640.575.540.410.00 173.33 Total : 173.33 132655 6/14/2012 046900 PUGET SOUND ENERGY 525-492-600-8 CLUBHOUSE 6801 N MEADOWDALE RD CLUBHOUSE 6801 N MEADOWDALE RD 001.000.651.519.920.470.00 216.12 FIRE STATION # 16 8429 196TH ST SW532-232-313-9 FIRE STATION # 16 8429 196TH ST SW 001.000.651.519.920.470.00 281.96 LIFT STATION #9 8001 SIERRA DR567-289-500-9 LIFT STATION #9 8001 SIERRA DR 411.000.655.535.800.470.00 34.84 36Page: Packet Page 104 of 471 06/14/2012 Voucher List City of Edmonds 37 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 532.92 132655 6/14/2012 046900 046900 PUGET SOUND ENERGY 132656 6/14/2012 068327 RECREONICS 599249 SWIMSUIT WATER EXTRACTOR YOST POOL SUITMATE SWIMSUIT WATER 125.000.640.576.800.310.00 2,805.00 Freight 125.000.640.576.800.310.00 109.50 Total : 2,914.50 132657 6/14/2012 068483 RH2 ENGINEERING INC 55982 WATER - PROF SVC - HYDRAULIC ANALYSES WATER - PROF SVC - HYDRAULIC ANALYSES 411.000.654.534.800.410.00 546.00 Total : 546.00 132658 6/14/2012 006841 RICOH USA INC 5023001747 Meter charges for large copier 907EX Meter charges for large copier 907EX 001.000.620.558.800.450.00 27.57 9.5% Sales Tax 001.000.620.558.800.450.00 2.62 Meter charges for Engineering color5023001748 Meter charges for Engineering color 001.000.620.558.800.450.00 329.72 9.5% Sales Tax 001.000.620.558.800.450.00 31.32 Total : 391.23 132659 6/14/2012 070042 RICOH USA INC 87083523 Rent on reception copier for billing Rent on reception copier for billing 001.000.620.558.800.450.00 30.66 Rent on Engineering color copier for87120041 Rent on Engineering color copier for 001.000.620.558.800.450.00 443.48 Rent on large copier 907EX for billing87120042 Rent on large copier 907EX for billing 001.000.620.558.800.450.00 827.00 Total : 1,301.14 37Page: Packet Page 105 of 471 06/14/2012 Voucher List City of Edmonds 38 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132660 6/14/2012 064769 ROMAINE ELECTRIC 1-828026 Unit 80 - Supplies Unit 80 - Supplies 511.000.657.548.680.310.00 320.00 Total : 320.00 132661 6/14/2012 073066 SAFARILAND LLC I12-073281 INV#I12-073281 - EDMONDS PD PK-50 RETABS - BOX OF 500 001.000.410.521.910.310.00 41.19 Freight 001.000.410.521.910.310.00 9.99 Sales Tax 001.000.410.521.910.310.00 3.91 Total : 55.09 132662 6/14/2012 074014 SAIC ENERGY, ENVIRONMENT &03-480 E1FM.SERVICES THRU 4/27/12 E1FM.Services thru 4/27/12 412.200.630.594.320.410.00 16,428.22 Total : 16,428.22 132663 6/14/2012 067802 SAN DIEGO POLICE EQUIP CO 602269 INV#602269 CUST#0001733 - EDMONDS PD 40 S&W 180 GR GDHP AMMO 001.000.410.521.400.310.00 1,395.04 40 S&W 180GR LAWMAN CLEANFIRE 001.000.410.521.400.310.00 1,041.70 9.5% Sales Tax 001.000.410.521.400.310.00 231.49 Total : 2,668.23 132664 6/14/2012 066964 SEATTLE AUTOMOTIVE DIST INC 03-171158 Unit 43 - Element, Filter Kit Unit 43 - Element, Filter Kit 511.000.657.548.680.310.00 51.43 9.5% Sales Tax 511.000.657.548.680.310.00 4.89 Unit 338 - Freon03-171673 Unit 338 - Freon 511.000.657.548.680.310.00 149.00 38Page: Packet Page 106 of 471 06/14/2012 Voucher List City of Edmonds 39 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132664 6/14/2012 (Continued)066964 SEATTLE AUTOMOTIVE DIST INC 9.5% Sales Tax 511.000.657.548.680.310.00 14.16 Unit 23 - Brake line Kits, Filter03-171721 Unit 23 - Brake line Kits, Filter 511.000.657.548.680.310.00 120.56 9.5% Sales Tax 511.000.657.548.680.310.00 11.45 Unit 23 - Brake Rotor Assembly,03-171799 Unit 23 - Brake Rotor Assembly, 511.000.657.548.680.310.00 274.20 9.5% Sales Tax 511.000.657.548.680.310.00 26.05 Unit K93 - Parts03-172432 Unit K93 - Parts 511.000.657.548.680.310.00 49.00 9.5% Sales Tax 511.000.657.548.680.310.00 4.66 Unit 336 - Water Pump Assembly03-173576 Unit 336 - Water Pump Assembly 511.000.657.548.680.310.00 79.89 9.5% Sales Tax 511.000.657.548.680.310.00 7.59 Fleet - Batteries05-423507 Fleet - Batteries 511.000.657.548.680.310.00 -144.10 9.5% Sales Tax 511.000.657.548.680.310.00 -13.69 Total : 635.09 132665 6/14/2012 061135 SEAVIEW CHEVROLET 240854 Unit 96 - Handle Unit 96 - Handle 511.000.657.548.680.310.00 45.80 9.5% Sales Tax 511.000.657.548.680.310.00 4.35 39Page: Packet Page 107 of 471 06/14/2012 Voucher List City of Edmonds 40 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 50.15 132665 6/14/2012 061135 061135 SEAVIEW CHEVROLET 132666 6/14/2012 036070 SHANNON TOWING INC 197193 INV#197193 - EDMONDS PD TOW 1992 AUDI #9657XG 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 INV#197268 - EDMONDS PD197268 TOW 2005 CHEV TAHOE #B08122V 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 Total : 346.02 132667 6/14/2012 073859 SIMMONS, SHELLY SIMMONS15394 ZUMBATOMIC CLASSES ZUMBATOMIC #15394 001.000.640.574.200.410.00 129.60 ZUMBATOMIC #15395 001.000.640.574.200.410.00 132.84 Total : 262.44 132668 6/14/2012 037375 SNO CO PUD NO 1 2003-2646-0 1000 EDMONDS ST 1000 EDMONDS ST 001.000.640.576.800.470.00 31.67 930 9TH AVE N2022-5063-5 930 9TH AVE N 001.000.640.576.800.470.00 31.67 Total : 63.34 132669 6/14/2012 037375 SNO CO PUD NO 1 2001-2487-3 TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W 111.000.653.542.640.470.00 48.05 FRANCES ANDERSON CENTER 700 MAIN ST2004-2241-8 FRANCES ANDERSON CENTER 700 MAIN ST 001.000.651.519.920.470.00 2,606.42 TRAFFIC LIGHT 23800 FIRDALE AVE2011-0356-1 40Page: Packet Page 108 of 471 06/14/2012 Voucher List City of Edmonds 41 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132669 6/14/2012 (Continued)037375 SNO CO PUD NO 1 TRAFFIC LIGHT 23800 FIRDALE AVE 111.000.653.542.640.470.00 52.82 TRAFFIC LIGHT 660 EDMONDS WAY2015-6343-4 TRAFFIC LIGHT 660 EDMONDS WAY 111.000.653.542.640.470.00 48.28 TRAFFIC LIGHT 900 PUGET DR2016-9084-9 TRAFFIC LIGHT 900 PUGET DR 111.000.653.542.640.470.00 31.67 PEDEST CAUTION LIGHT 23190 100TH AVE W2017-0375-8 PEDEST CAUTION LIGHT 23190 100TH AVE W 111.000.653.542.640.470.00 45.78 STREET LIGHTING (184 LIGHTS @ 150W)2017-1178-5 STREET LIGHTING (183 LIGHTS @ 150W) 111.000.653.542.630.470.00 1,429.64 ALDERWOOD INTERIE 6130 168TH ST SW2017-9000-3 ALDERWOOD INTERIE 6130 168TH ST SW 411.000.654.534.800.470.00 33.60 STREET LIGHTING (303 LIGHTS @ 200W)2025-2918-6 STREET LIGHTING (303 LIGHTS @ 200W) 111.000.653.542.630.470.00 2,649.74 STREET LIGHTING (13 LIGHTS @ 400W)2025-2920-2 STREET LIGHTING (13 LIGHTS @ 400W) 111.000.653.542.630.470.00 184.24 STREET LIGHTING (2031 LIGHTS @ 100W)2025-7615-3 STREET LIGHTING (2029 LIGHTS @ 100W) 111.000.653.542.630.470.00 13,813.46 STREET LIGHTING (58 LIGHTS @ 250W)2025-7948-8 STREET LIGHTING (58 LIGHTS @ 250W) 111.000.653.542.630.470.00 596.97 Total : 21,540.67 132670 6/14/2012 037375 SNO CO PUD NO 1 120477291 2030-9778-7 WWTP ELECTRICITY 411.000.656.538.800.471.61 26,148.79 41Page: Packet Page 109 of 471 06/14/2012 Voucher List City of Edmonds 42 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 26,148.79 132670 6/14/2012 037375 037375 SNO CO PUD NO 1 132671 6/14/2012 063941 SNO CO SHERIFFS OFFICE 2012-1133 INV#2012-1133 - EDMONDS PD- MAY 2012 MAY BOOKINGS- 47.33 @ $92.70 001.000.410.523.600.510.00 4,387.49 MAY HOUSING - 287.33 @ $64.38 001.000.410.523.600.510.00 18,530.50 Total : 22,917.99 132672 6/14/2012 063941 SNO CO SHERIFFS OFFICE MAY 2012 INMATE MED MAY 2012 INMATE MEDS - EDMONDS PD HOSPITAL STAY - INMATE 03/03-03/04 001.000.410.523.600.310.00 1,034.71 DIAGNOSIS & TX - INMATE 001.000.410.523.600.310.00 46.05 Total : 1,080.76 132673 6/14/2012 065910 SNOCOM 911 COMMUNICATIONS 12-605-2 3Q-12 COMMUNICATIONS 3Q-12 Communications Quarterly Services 001.000.390.528.600.510.00 190,272.18 3Q-12 Communications Quarterly Services 411.000.654.534.800.510.00 5,007.16 3Q-12 Communications Quarterly Services 411.000.655.535.800.510.00 5,007.16 Q3-12 NEW WORLD PROJECT12-605-2A 3Q-12 New World Assessment 001.000.390.528.600.510.00 28,934.75 Total : 229,221.25 132674 6/14/2012 038500 SO COUNTY SENIOR CENTER INC 361 06/12 RECREATION SERVICES CONTRACT FEE 06/12 Recreation Services Contract Fee 001.000.390.519.900.410.00 5,000.00 Total : 5,000.00 132675 6/14/2012 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.651.519.920.470.00 550.68 FRANCES ANDERSON CENTER 700 MAIN ST103585 42Page: Packet Page 110 of 471 06/14/2012 Voucher List City of Edmonds 43 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132675 6/14/2012 (Continued)038300 SOUND DISPOSAL CO FRANCES ANDERSON CENTER 700 MAIN ST 001.000.651.519.920.470.00 674.47 SNO-ISLE LIBRARY 650 MAIN ST103586 SNO-ISLE LIBRARY 650 MAIN ST 001.000.651.519.920.470.00 555.23 CITY HALL 121 5TH AVE N103588 CITY HALL 121 5TH AVE N 001.000.651.519.920.470.00 459.89 Total : 2,240.27 132676 6/14/2012 038410 SOUND SAFETY PRODUCTS 2466844-01 Sewer - Work Jeans - 5 - D Leder Sewer - Work Jeans - 5 - D Leder 411.000.655.535.800.240.00 193.95 9.2% Sales Tax 411.000.655.535.800.240.00 17.84 Total : 211.79 132677 6/14/2012 071585 STERICYCLE INC 3001875203 INV#3001875203 CUST#6076358 EDMONDS PD MINIMUM MONTHLY CHARGE 001.000.410.521.910.410.00 10.00 9.5% Sales Tax 001.000.410.521.910.410.00 0.36 Total : 10.36 132678 6/14/2012 040430 STONEWAY ELECTRIC SUPPLY S100193739.002 FAC - Elect Supplies FAC - Elect Supplies 001.000.651.519.920.310.00 92.40 9.5% Sales Tax 001.000.651.519.920.310.00 8.78 Total : 101.18 132679 6/14/2012 065578 SYSTEMS INTERFACE INC 13672 Water - Seattle Mtr Site - Troubleshoot Water - Seattle Mtr Site - Troubleshoot 411.000.654.534.800.410.00 761.90 9.5% Sales Tax 43Page: Packet Page 111 of 471 06/14/2012 Voucher List City of Edmonds 44 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132679 6/14/2012 (Continued)065578 SYSTEMS INTERFACE INC 411.000.654.534.800.410.00 72.38 Total : 834.28 132680 6/14/2012 009350 THE DAILY HERALD COMPANY I01780434-5222012 E9FB.ADVERTISEMENT FOR BIDS E9FB.Advertisement for Bids 412.200.630.594.320.410.00 247.68 Total : 247.68 132681 6/14/2012 009350 THE DAILY HERALD COMPANY I01782550-06062012 INV#I01782550-06062012 CUST #126500 UNCLAIMED PROPERTY AD 06/06/12 001.000.410.521.100.440.00 36.40 Total : 36.40 132682 6/14/2012 009350 THE DAILY HERALD COMPANY 1782458 NEWSPAPER ADS 6 yr. Transp. Imp. Program 001.000.250.514.300.440.00 36.12 Total : 36.12 132683 6/14/2012 009350 THE DAILY HERALD COMPANY 1781467 B&Bs/City legal notices. B&Bs/City legal notices. 001.000.620.558.600.440.00 70.52 Wells/PLN20120020 legal notices.1782063 Wells/PLN20120020 legal notices. 001.000.620.558.600.440.00 48.16 AT&T/PLN20120018 legal notices.1782223 AT&T/PLN20120018 legal notices. 001.000.620.558.600.440.00 103.60 Walgreens/PLN20110076,77,78 legal1789583 Walgreens/PLN20110076,77,78 legal 001.000.620.558.600.440.00 104.92 Total : 327.20 132684 6/14/2012 027269 THE PART WORKS INC 335791 SUPPLIES CLOSET KIT, REPAIR KIT 001.000.640.576.800.310.00 122.65 Freight 44Page: Packet Page 112 of 471 06/14/2012 Voucher List City of Edmonds 45 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132684 6/14/2012 (Continued)027269 THE PART WORKS INC 001.000.640.576.800.310.00 9.59 9.5% Sales Tax 001.000.640.576.800.310.00 12.57 SUPPLIES336628 REPAIR KIT SENSOR, PILOT VALVE REPAIR 001.000.640.576.800.310.00 368.46 Freight 001.000.640.576.800.310.00 8.96 9.5% Sales Tax 001.000.640.576.800.310.00 35.86 Total : 558.09 132685 6/14/2012 038315 THYSSENKRUPP ELEVATOR 195IE01255 ELEVATOR MAINTENANCE MUSEUM ELEVATOR MAINTENANCE MUSEUM 118 5TH AVE 001.000.651.519.920.480.00 211.34 9.5% Sales Tax 001.000.651.519.920.480.00 20.08 ELEVATOR MAINTENANCE SENIOR CENTER195IF06766 ELEVATOR MAINTENANCE SENIOR CENTER 220 001.000.651.519.920.480.00 172.82 001.000.651.519.920.480.00 16.42 ELEVATOR PHONE MONITORING CIVIC CENTER195IM09195 ELEVATOR PHONE MONITORING CIVIC CENTER 001.000.651.519.920.480.00 46.73 ELEVATOR PHONE MONITORING SENIOR CENTER195IM09891 ELEVATOR PHONE MONITORING SENIOR CENTER 001.000.651.519.920.480.00 14.06 Total : 481.45 132686 6/14/2012 072800 TOYOTA LIFT NORTHWEST 24072378 Unit 4 - Repairs Unit 4 - Repairs 511.000.657.548.680.480.00 1,030.50 9.5% Sales Tax 511.000.657.548.680.480.00 97.90 45Page: Packet Page 113 of 471 06/14/2012 Voucher List City of Edmonds 46 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 1,128.40 132686 6/14/2012 072800 072800 TOYOTA LIFT NORTHWEST 132687 6/14/2012 074032 TSATULTSANG, TASHI TSATULTSANG0606 REFUND REFUND FOR JR. COUNSELOR POSITION - 001.000.000.239.200.000.00 36.00 Total : 36.00 132688 6/14/2012 065035 WASHINGTON STATE PATROL I12009237 INV#I12009237 EDM301 - EDMONDS PD BACKGROUND CHECKS MAY 2012 001.000.000.237.100.000.00 313.50 Total : 313.50 132689 6/14/2012 045912 WASPC INV024210 INV024210 EDMONDS PD - SPRING WASPC CONF SPRING CONF REG - LAWLESS 001.000.410.521.400.490.00 300.00 SPRING CONF REG - ANDERSON 001.000.410.521.400.490.00 300.00 Total : 600.00 132690 6/14/2012 068106 WELCOME COMMUNICATIONS 7554 Radio Project - Power Supplies Radio Project - Power Supplies 511.000.657.548.680.310.00 798.00 9.5% Sales Tax 511.000.657.548.680.310.00 75.81 Total : 873.81 132691 6/14/2012 072634 WHISTLE WORKWEAR E 67406 2714 UNIFORM/GARCIA 411.000.656.538.800.240.00 227.60 9.5% Sales Tax 411.000.656.538.800.240.00 20.94 UNIFORM/KORSTADE67424 UNIFORM/KORSTAD 411.000.656.538.800.240.00 208.90 9.5% Sales Tax 411.000.656.538.800.240.00 19.70 46Page: Packet Page 114 of 471 06/14/2012 Voucher List City of Edmonds 47 8:26:31AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 477.14 132691 6/14/2012 072634 072634 WHISTLE WORKWEAR 132692 6/14/2012 073061 WINDGATE CONSULTING INC DomainRegistration VISITEDMONDS.COM DOMAIN REGISTRATION visitedmonds.com domain registration 001.000.310.518.880.490.00 59.96 Total : 59.96 132693 6/14/2012 074033 WINNEY, MICHELLE WINNEY0604 REFUND REFUND OF DAMAGE DEPOSIT 001.000.000.239.200.000.00 200.00 Total : 200.00 132694 6/14/2012 064213 WSSUA TREASURER 693 UMPIRING UMPIRING OF MENS, CO-ED AND 40+ GAMES 001.000.640.575.520.410.00 2,673.00 Total : 2,673.00 Bank total : 936,414.33 153 Vouchers for bank code :front 936,414.33Total vouchers :Vouchers in this report 153 47Page: Packet Page 115 of 471 Payroll Earnings Summary Report City of Edmonds Pay Period: 549 (05/16/2012 to 05/31/2012) Hours AmountHour Type Hour Class Description -det 0.00 -82.46Salary Correction for DetREGULAR HOURS 111 1.00 0.00NO PAY LEAVEABSENT 121 390.00 11,443.06SICK LEAVESICK 122 1,238.75 37,858.17VACATIONVACATION 123 114.25 3,276.94HOLIDAY HOURSHOLIDAY 124 77.00 2,063.49FLOATER HOLIDAYHOLIDAY 125 244.00 7,004.13COMPENSATORY TIMECOMP HOURS 129 239.50 7,252.87Police Sick Leave L & ISICK 141 51.00 1,851.10BEREAVEMENTBEREAVEMENT 150 116.00 3,874.71Kelly Day UsedREGULAR HOURS 155 40.00 1,458.96COMPTIME AUTO PAYCOMP HOURS 170 0.00 4,200.00COUNCIL BASE PAYREGULAR HOURS 171 188.00 2,350.00COUNCIL MEETING PAYREGULAR HOURS 172 20.00 -200.00COUNCIL OTHER MEETINGREGULAR HOURS 173 0.00 100.00COUNCIL AGENDA PAYREGULAR HOURS 174 0.00 100.00COUNCIL PRESIDENTS PAYREGULAR HOURS 190 16,752.50 490,702.78REGULAR HOURSREGULAR HOURS 191 4.00 3,542.87FIRE PENSION PAYMENTSREGULAR HOURS 195 72.00 3,087.00ADMINISTRATIVE LEAVEREGULAR HOURS 196 172.75 5,223.35LIGHT DUTYREGULAR HOURS 210 106.00 4,114.74OVERTIME-STRAIGHTOVERTIME HOURS 215 72.00 3,049.06WATER WATCH STANDBYOVERTIME HOURS 216 2.00 168.75STANDBY TREATMENT PLANTMISCELLANEOUS 220 178.75 8,834.68OVERTIME 1.5OVERTIME HOURS 225 30.50 1,994.85OVERTIME-DOUBLEOVERTIME HOURS 410 0.00 150.46WORKING OUT OF CLASSMISCELLANEOUS 411 0.00 1,239.76SHIFT DIFFERENTIALSHIFT DIFFERENTIAL 600 0.00 1,030.56RETROACTIVE PAYRETROACTIVE PAY 602 49.25 0.00ACCRUED COMPCOMP HOURS 603 40.00 0.00Holiday Comp 1.0COMP HOURS 604 101.20 0.00ACCRUED COMP TIMECOMP HOURS 606 0.25 0.00ACCRUED COMP TIMECOMP HOURS acc 0.00 22.76ACCREDITATION PAYMISCELLANEOUS 06/04/2012 Page 1 of 2 Packet Page 116 of 471 Payroll Earnings Summary Report City of Edmonds Pay Period: 549 (05/16/2012 to 05/31/2012) Hours AmountHour Type Hour Class Description acs 0.00 151.20ACCRED/POLICE SUPPORTMISCELLANEOUS boc 0.00 78.48BOC II CertificationMISCELLANEOUS cpl 0.00 132.76TRAINING CORPORALMISCELLANEOUS crt 0.00 667.88CERTIFICATION III PAYMISCELLANEOUS det 0.00 92.61DETECTIVE PAYMISCELLANEOUS det4 0.00 768.66Detective 4%MISCELLANEOUS ed1 0.00 756.81EDUCATION PAY 2%EDUCATION PAY ed2 0.00 796.44EDUCATION PAY 4%EDUCATION PAY ed3 0.00 5,114.85EDUCATION PAY 6%EDUCATION PAY fmls 88.00 2,271.96FAMILY MEDICAL/SICKSICK hol 1,120.80 33,317.07HOLIDAYHOLIDAY k9 0.00 192.71K-9 PAYMISCELLANEOUS lg1 0.00 1,936.38LONGEVITY PAY 2%LONGEVITY PAY lg2 0.00 1,200.97LONGEVITY PAY 4%LONGEVITY PAY lg3 0.00 4,894.26LONGEVITY 6%LONGEVITY PAY lg4 0.00 568.48Longevity 1%LONGEVITY lg5 0.00 64.70Longevity 3%LONGEVITY lg6 0.00 223.94Longevity .5%LONGEVITY lg7 0.00 320.83Longevity 1.5%LONGEVITY mtc 0.00 185.22MOTORCYCLE PAYMISCELLANEOUS ooc 0.00 236.795% OUT OF CLASSACTING PAY pds 0.00 43.13Public Disclosure SpecialistMISCELLANEOUS phy 0.00 1,690.19PHYSICAL FITNESS PAYMISCELLANEOUS prof 0.00 141.98PROFESSIONAL STANDARDS SERGEANMISCELLANEOUS sdp 0.00 245.22SPECIAL DUTY PAY 5%MISCELLANEOUS sgt 0.00 141.98ADMINISTRATIVE SERGEANTMISCELLANEOUS slw 162.72 0.00SICK LEAVE ADD BACKSICK str 0.00 388.94Street CrimesMISCELLANEOUS traf 0.00 291.71TRAFFICMISCELLANEOUS Total Net Pay:$457,745.61 $662,628.74 21,672.22 06/04/2012 Page 2 of 2 Packet Page 117 of 471 Benefit Checks Summary Report City of Edmonds Pay Period: 549 - 05/16/2012 to 05/31/2012 Bank: front - Union Bank Direct DepositCheck AmtNamePayee #DateCheck # 51400 06/05/2012 mebt AST TTEE 77,322.57 0.00 51401 06/05/2012 epoa EPOA-1 POLICE 1,196.00 0.00 51402 06/05/2012 epoa4 EPOA-4 POLICE SUPPORT 117.00 0.00 51403 06/05/2012 flex FLEX-PLAN SERVICES, INC 464.17 0.00 51404 06/05/2012 jhan JOHN HANCOCK 1,723.04 0.00 51405 06/05/2012 pb NATIONWIDE RETIREMENT SOLUTION 3,329.05 0.00 51406 06/05/2012 cope SEIU COPE 72.00 0.00 51407 06/05/2012 seiu SEIU LOCAL 925 3,317.52 0.00 51408 06/05/2012 uw UNITED WAY OF SNOHOMISH COUNTY 274.00 0.00 51409 06/05/2012 icma VANTAGE TRANSFER AGENTS 304884 1,433.33 0.00 51410 06/05/2012 wadc WASHINGTON STATE TREASURER 14,536.00 0.00 103,784.68 0.00 Bank: wire - FRONTIER BANK Direct DepositCheck AmtNamePayee #DateCheck # 1936 06/05/2012 aflac AFLAC 4,226.28 0.00 1939 06/05/2012 front FRONTIER BANK 88,873.51 0.00 1940 06/05/2012 oe OFFICE OF SUPPORT ENFORCEMENT 208.50 0.00 93,308.29 0.00 197,092.97 0.00Grand Totals: Page 1 of 16/5/2012 Packet Page 118 of 471 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC Senior Center Roof Repairs c332 E0LB General SR99 Enhancement Program c238 E6MA General SR104 Telecommunications Conduit Crossing c372 E1EA PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Interurban Trail c146 E2DB PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Edmonds Marsh Feasibility Study c380 E2FC STM NPDES m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1FN STM Public Facilities Water Quality Upgrades c339 E1FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 2009 Street Overlay Program c294 E9CA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 6/14/2012Packet Page 119 of 471 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Shell Valley Emergency Access Road c268 E7CB STR Sunset Walkway Improvements c354 E1DA STR Transportation Plan Update c391 E2AA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2013 Sewerline Replacement Project c398 E3GA SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR BNSF Double Track Project c300 E8GC SWR City-Wide Sewer Improvements c301 E8GD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2010 Waterline Replacement Program c363 E0JA WTR 2011 Waterline Replacement Program c333 E1JA WTR 2012 Street Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE WTR 2013 Waterline Replacement Program c397 E3JA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR Edmonds General Facilities Charge Study c345 E1JC WTR Main Street Watermain c375 E1JK WTR OVD Watermain Improvements c141 E3JB WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 6/14/2012Packet Page 120 of 471 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FA c336 SW Edmonds-105th/106th Ave W Storm Improvements STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project WTR E2CA c388 2012 Street Overlay Program WTR E2CB c389 Pioneer Way Road Repair PM E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 STM E2FE c382 2012 Citywide Storm Drainage Improvements Revised 6/14/2012Packet Page 121 of 471 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c141 OVD Watermain Improvements STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GC c300 BNSF Double Track Project SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Road/Perrinville Creek Drainage Improvements SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 6/14/2012Packet Page 122 of 471 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 E3JB OVD Watermain Improvements SWR c142 E3GB OVD Sewer Lateral Improvements PM c146 E2DB Interurban Trail General c238 E6MA SR99 Enhancement Program STR c245 E6DA 76th Avenue West/75th Place West Walkway Project STR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 E7AA Main Street Lighting and Sidewalk Enhancements STR c268 E7CB Shell Valley Emergency Access Road PM c276 E7MA Dayton Street Plaza PM c282 E8MA Fourth Avenue Cultural Corridor PM c290 E8MB Marina Beach Additional Parking STR c294 E9CA 2009 Street Overlay Program SWR c298 E8GA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c300 E8GC BNSF Double Track Project SWR c301 E8GD City-Wide Sewer Improvements SWR c304 E9GA Sewer Lift Station Rehabilitation Design STM c307 E9FB Talbot Road/Perrinville Creek Drainage Improvements STR c312 E9DA 226th Street Walkway Project PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements WTR c324 E0IA AWD Intertie and Reservoir Improvements STM c326 E0FC Stormwater GIS Support FAC c327 E0LA Edmonds Museum Exterior Repairs Project STR c329 E0AA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 E0LB Senior Center Roof Repairs WTR c333 E1JA 2011 Waterline Replacement Program STM c336 E1FA SW Edmonds-105th/106th Ave W Storm Improvements STM c339 E1FD Public Facilities Water Quality Upgrades WTR c340 E1JE 2012 Waterline Replacement Program STM c341 E1FF Storm Contribution to Transportation Projects STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 E1AB 2011 Residential Neighborhood Traffic Calming WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood WTR c345 E1JC Edmonds General Facilities Charge Study Revised 6/14/2012Packet Page 123 of 471 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c346 E1JD PRV Station 11 and 12 Abandonment SWR c347 E1GA Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c349 E1FH Stormwater Development Review Support (NPDES Capacity) STR c354 E1DA Sunset Walkway Improvements WTR c363 E0JA 2010 Waterline Replacement Program STR c368 E1CA 76th Ave W at 212th St SW Intersection Improvements SWR c369 E2GA 2012 Sanitary Sewer Comp Plan Update SWR c370 E1GB Sewer, Water, Stormwater Revenue Requirements Update General c372 E1EA SR104 Telecommunications Conduit Crossing STM c374 E1FM Dayton Street & SR104 Storm Drainage Alternatives WTR c375 E1JK Main Street Watermain STM c376 E1FN Perrinville Creek Culvert Replacement STM c378 E2FA North Talbot Road Drainage Improvements STM c379 E2FB SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 E2FC Edmonds Marsh Feasibility Study STM c381 E2FD Lake Ballinger Associated Projects 2012 STM c382 E2FE 2012 Citywide Storm Drainage Improvements WTR c388 E2CA 2012 Street Overlay Program WTR c389 E2CB Pioneer Way Road Repair SWR c390 E2GB Alder Sanitary Sewer Pipe Rehabilitation STR c391 E2AA Transportation Plan Update STR c392 E2AB 9th Avenue Improvement Project WTR c397 E3JA 2013 Waterline Replacement Program SWR c398 E3GA 2013 Sewerline Replacement Project STR i005 E7AC 228th St. SW Corridor Improvements STM m013 E7FG NPDES Revised 6/14/2012Packet Page 124 of 471 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA WTR 2012 Street Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR AWD Intertie and Reservoir Improvements c324 E0IA SWR BNSF Double Track Project c300 E8GC STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 6/14/2012Packet Page 125 of 471 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1FD PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STR Transportation Plan Update c391 E2AA Revised 6/14/2012Packet Page 126 of 471 PROJECT NUMBERS (Phase and Task Numbers) Phases and Tasks (Engineering Division) Phase Title ct Construction ds Design pl Preliminary sa Site Acquisition & Prep st Study ro Right-of-Way Task Title 196 Traffic Engineering & Studies 197 MAIT 198 CTR 199 Engineering Plans & Services 950 Engineering Staff Time 970 Construction Management 981 Contract 990 Miscellaneous 991 Retainage stm Engineering Staff Time-Storm str Engineering Staff Time-Street swr Engineering Staff Time-Sewer wtr Engineering Staff Time-Water prk Engineering Staff Time-Park Packet Page 127 of 471    AM-4903     2. F.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Stephen Clifton Submitted By:Cindi Cruz Department:Community Services Review Committee: Committee Action:  Type: Action  Information Subject Title Approval of reappointment of Bob Rinehart to the Public Facilities District Board. Recommendation Previous Council Action Narrative On June 19, 2001, the Edmonds City Council approved the appointment of a five-member Public Facilities District (PFD) board. Ordinance No. 3358 states that all board members are to serve four-year staggered terms. On June 24, 2008 the City Council appointed Rob Rinehart to a four-year term. On June 30, 2012, Mr. Rinehart’s term will expire.  On May 24, 2012, the Board of Directors of the Edmonds Public Facilities District (EPFD) voted unanimously to recommend Bob Rinehart for re-appointment to the EPFD Board for a second four-year term beginning July 1, 2012. Due to an ordinance change passed this year limiting the terms of PFD board members to two terms this will be Mr. Rinehart’s final term.  Attachments PFD Board Letter Form Review Inbox Reviewed By Date Community Services/Economic Dev.Stephen Clifton 06/11/2012 03:26 PM City Clerk Sandy Chase 06/12/2012 04:59 PM Community Services/Economic Dev.Stephen Clifton 06/12/2012 05:00 PM City Clerk Sandy Chase 06/12/2012 05:05 PM Mayor Dave Earling 06/12/2012 05:08 PM Finalize for Agenda Sandy Chase 06/12/2012 05:12 PM Form Started By: Cindi Cruz Started On: 06/11/2012 02:50 PM Final Approval Date: 06/12/2012  Packet Page 128 of 471 Memorandum To: Edmonds City Council Cc: Mayor Dave Earling From: Edmonds Public Facilities District Date: May 29, 2012 Re: Recommending Bob Rinehart for Re-Appointment to the Edmonds Public Facilities District Board Per the Interlocal Agreement between Edmonds Public Facilities District and the City of Edmonds, approval of Edmonds City Council is required for appointment to the Edmonds PFD Board, and/or renewal of Board terms. On Thursday, May 24, 2012, the Board of Directors of Edmonds Public Facilities District (EPFD) voted unanimously to recommend Bob Rinehart for re-appointment to the EPFD Board for a standard four-year term. The Members of the Edmonds Public Facilities District Board of Directors respectfully request that the Edmonds City Council re-appoint Bob Rinehart to the EPFD Board, Position #3, and that the appointment be effective July 1, 2012. The current term for Position #3 is scheduled to expire June 30, 2012. The additional members of the Edmonds PFD Board currently include: Mr. John McGibbon- President Mr. Mike Popke Mr. Bob Rinehart - Vice President / Secretary Mr. Terry Vehrs Ms. Marla Miller Mr. Shawn Hunstock, Finance Director, City of Edmonds – Ex Officio – Treasurer* We wish to thank the Edmonds City Council for your continued support of Edmonds Public Facilities District and Edmonds Center for the Arts. *Per the Interlocal Agreement between Edmonds Public Facilities District and the City of Edmonds, the City’s Finance Director, by virtue of his/her position, serves as an Ex- Officio Member and Treasurer of the EPFD Board. Packet Page 129 of 471    AM-4908     2. G.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted By:Gerry Gannon Department:Police Department Committee: Public Safety, Personnel Type: Action Information Subject Title Snohomish Regional Drug & Gang Task Force, 2012-2013 Interlocal Agreement. Recommendation Approve the ILA with Snohomish County. Previous Council Action This item was approved for the June 19, 2012, Council Consent Agenda by the Public Safety Committee Members. Narrative Since January 1988, the City of Edmonds and other Snohomish County cities have been participants in the Snohomish Regional Drug & Gang Task Force (SRDGTF) with offices in Everett. Edmonds was one of the original participants, contributing a detective and equipment to the unit.  In more recent years, Edmonds, Lynnwood, and Mountlake Terrace established the South Snohomish County Narcotics Task Force (SSCNTF). Since the creation of the South Snohomish County Narcotics Task Force , Edmonds, Lynnwood, and Mountlake Terrace have chosen to continue their support of the Snohomish Regional Drug & Gang Task Force through financial contribution alone. Edmonds presently has one detective assigned to the South Snohomish County Narcotics Task Force, The Snohomish Regional Drug & Gang Task Force receives the majority of its funding through a U.S. Department of Justice grant. The grant amount is based on the number and population of municipalities that participate in the Snohomish Regional Drug & Gang Task Force. The required matching funds for the federal grant come from Snohomish County and the participating municipalities. For fiscal year 2012-2013, twenty municipalities, DSHS Child Protective Services, WSP, and Snohomish County, are participating through funds or personnel.  Edmonds’ share for July 1, 2012 through June 30, 2013 is $9,939, a decrease of $59, over last year’s share. Funding for this item is included in the 2012 Edmonds Police budget. The interlocal agreement and the funding received from participating entities, sets forth the operational framework for the Snohomish Regional Drug & Gang Task Force, and has done so since 1988.  The Snohomish Regional Drug & Gang Task Force and South Snohomish County Narcotics Task Force work very closely and assist each other with staffing and equipment, as needed. For example, should we encounter a drug lab locally the Snohomish Regional Drug & Gang Task Force can be called out to Packet Page 130 of 471 dismantle the lab. This assistance can save us literally thousands of dollars in overtime, training, and equipment expense. A more frequent area of cooperation and assistance occurs with investigations where the two task forces may assist each other with investigations involving mutual suspects.  We request that the Council approve this matter authorizing the Mayor to sign the FY 2012-2013 interlocal agreement with Snohomish Regional Drug & Gang Task Force.  The ILA has been approved by the City Attorney as to form. Attachments SRDGTF Form Review Inbox Reviewed By Date City Clerk Sandy Chase 06/14/2012 09:37 AM Mayor Dave Earling 06/14/2012 12:00 PM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Gerry Gannon Started On: 06/13/2012 02:48 PM Final Approval Date: 06/14/2012  Packet Page 131 of 471 Packet Page 132 of 471 Packet Page 133 of 471 Packet Page 134 of 471 Packet Page 135 of 471 Packet Page 136 of 471 Packet Page 137 of 471 Packet Page 138 of 471 Packet Page 139 of 471 Packet Page 140 of 471 Packet Page 141 of 471 Packet Page 142 of 471 Packet Page 143 of 471 Packet Page 144 of 471 Packet Page 145 of 471 Packet Page 146 of 471 Packet Page 147 of 471 Packet Page 148 of 471 Packet Page 149 of 471 Packet Page 150 of 471 Packet Page 151 of 471 Packet Page 152 of 471    AM-4923     2. H.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted By:Frances Chapin Department:Parks and Recreation Committee: Finance Type: Action Information Subject Title Authorization to sign contract for grant from Snohomish County Tourism Promotion Area to promote Write on the Sound. Recommendation Authorize the Parks, Recreation & Cultural Services Director to sign the contract. Previous Council Action Narrative Cultural Services staff applied for and has been awarded funding from the Snohomish County Tourism Promotion Area to advertise nationally the Edmonds Arts Commission Write on the Sound writers' conference in October and to develop new web content to attract participants from outside the area to extend their stay with additional tourism activities.  The contract with TPA is for $7,000. Attachments TPA Contract Form Review Inbox Reviewed By Date City Clerk Sandy Chase 06/14/2012 12:53 PM Mayor Dave Earling 06/15/2012 08:55 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Frances Chapin Started On: 06/14/2012 12:49 PM Final Approval Date: 06/15/2012  Packet Page 153 of 471 Packet Page 154 of 471 Packet Page 155 of 471 Packet Page 156 of 471 Packet Page 157 of 471 Packet Page 158 of 471 Packet Page 159 of 471 Packet Page 160 of 471 Packet Page 161 of 471 Packet Page 162 of 471 Packet Page 163 of 471 Packet Page 164 of 471 Packet Page 165 of 471 Packet Page 166 of 471 Packet Page 167 of 471 Packet Page 168 of 471 Packet Page 169 of 471 Packet Page 170 of 471 Packet Page 171 of 471 Packet Page 172 of 471    AM-4910     2. I.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:JoAnne Zulauf Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title AT&T Lease Agreement amendment to reflect a change in the type and configuration of the equipment located in their lease area at 8505 Bowdoin Way. Recommendation Approve amedment to the AT&T Lease Agreement. Previous Council Action AT&T lease Agreement for the 8505 Bowdoin Way location was approved by Council February 18, 2004. On June 12, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative In 2004, the City executed a lease agreement (Attachment 3) with AT&T Wireless Services to locate telecommunications facilities on an existing tower at the City's Five Corner Reservoir site on Bowdoin Way. Cingular Wireless now owns AT&T Wireless and is requesting to add equipment and modify the existing ground facilities at the site. Plan sheets A-1, A-1.1 and A-2.1 of Exhibit B-1 (Attachment 2) show the current configuration along with the changes proposed with this amendment (Attachment 1).  Additional changes: 1. Paragraph 2 of the amendment revises the yearly rental charge in Section 9.3 (Consideration) of the original agreement to specify the annual payment due for 2013. Determination of the annual rental charge was based on the yearly incremental increases per the terms of the original agreement.  2. Paragraph 3 of the amendment updates the contact information in Section 3 of the agreement.  Attachments Attachment 1 - Lease Amendment Attachment 2 - Exhibit B-1 Attachment 3 - AT&T Lease Agreement Form Review Packet Page 173 of 471 Form Review Inbox Reviewed By Date Public Works Phil Williams 06/14/2012 07:59 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 12:02 PM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 03:49 PM Final Approval Date: 06/14/2012  Packet Page 174 of 471 P a c k e t P a g e 1 7 5 o f 4 7 1 P a c k e t P a g e 1 7 6 o f 4 7 1 P a c k e t P a g e 1 7 7 o f 4 7 1 P a c k e t P a g e 1 7 8 o f 4 7 1 P a c k e t P a g e 1 7 9 o f 4 7 1 P a c k e t P a g e 1 8 0 o f 4 7 1 P a c k e t P a g e 1 8 1 o f 4 7 1 P a c k e t P a g e 1 8 2 o f 4 7 1 P a c k e t P a g e 1 8 3 o f 4 7 1 P a c k e t P a g e 1 8 4 o f 4 7 1 P a c k e t P a g e 1 8 5 o f 4 7 1 P a c k e t P a g e 1 8 6 o f 4 7 1 P a c k e t P a g e 1 8 7 o f 4 7 1 P a c k e t P a g e 1 8 8 o f 4 7 1 P a c k e t P a g e 1 8 9 o f 4 7 1 P a c k e t P a g e 1 9 0 o f 4 7 1 P a c k e t P a g e 1 9 1 o f 4 7 1 P a c k e t P a g e 1 9 2 o f 4 7 1 P a c k e t P a g e 1 9 3 o f 4 7 1 P a c k e t P a g e 1 9 4 o f 4 7 1 P a c k e t P a g e 1 9 5 o f 4 7 1 P a c k e t P a g e 1 9 6 o f 4 7 1 P a c k e t P a g e 1 9 7 o f 4 7 1 P a c k e t P a g e 1 9 8 o f 4 7 1    AM-4907     2. J.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted By:Renee McRae Department:Parks and Recreation Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type: Action  Information Subject Title Authorization for the Mayor to sign the contract with Reinke Sports Group for the Half Marathon. Recommendation Authorize the Mayor to sign the contract for the Half Marathon. Previous Council Action The contract was reviewed at the Planning, Parks and Public Works Committee Meeting on June 12, 2012.  The Committee requested that the promoter satisfy the requirements of the Town of Woodway since a portion of the route travels through it.  The contract language has been revised.   Authorization was given to place the contract on the Council Consent Agenda for June 19, 2012. Narrative The Half Marathon is a new special event which fits into the goals of the Economic Development Commission to bring sports tourism to Edmonds. The event is scheduled for Sunday, September 16.  The City is hopeful that this will become an annual event. Attachments Half Marathon Contract Form Review Inbox Reviewed By Date City Clerk Sandy Chase 06/14/2012 02:52 PM Mayor Dave Earling 06/15/2012 08:58 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Renee McRae Started On: 06/13/2012 02:11 PM Final Approval Date: 06/15/2012  Packet Page 199 of 471 1 CONTRACT BETWEEN THE CITY OF EDMONDS AND REINKE SPORTS GROUP September 16, 2012 The following agreement (“Agreement”) is made by and between CITY OF EDMONDS ("City"), and REINKE SPORTS GROUP ("RSG") (collectively, the “Parties”). WHEREAS, RSG has proposed to hold a public event known as the Edmonds Half Marathon (“Half Marathon” or “Event”); WHEREAS, the City Council finds that the Half Marathon provides distinct benefits to the City by showcasing the City while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. City and RSG agree that: 1.1 City shall provide use of surfaces on Civic Center Field and on the public rights of way located within the City of Edmonds for the Half Marathon route (Attachment A) hereinafter referred to as the “City-Provided Site.” The provisions of this Agreement relate only to the City-Provided Site, and not to property located within the City of Woodway. In order to use the entire Half Marathon route as depicted in Attachment A, RSG must obtain any required permissions and permits directly from the City of Woodway. City shall clean the Civic Center Field site in advance of the Event; provide and set up start/finish cones and extra garbage cans at the Civic Center Field; and remove these items after the Event. City shall inspect the Civic Center Field facilities before and after the Event. 1.2 RSG shall obtain any necessary Street Use Permits from the City and pay the required fees. Police, Fire, and Public Works will meet with RSG officials to resolve any remaining or potential issues of traffic control and barricades related to the City-Provided Site prior to the Event, but shall have no authority to waive the requirements of city ordinance or state law. 1.3 All use and configuration of structures, booths and other temporary facilities used in the Event shall be inspected and reviewed by City Fire Marshall, Police Chief, Building Official and Parks and Recreation Director or their designees to determine whether the facilities in use comply with the provisions of State and local law, as well as to insure that no lasting or permanent damage shall be done to any public facility or property. City Fire Marshal shall inspect the facilities prior to the opening to the general public on or before 7:00 a.m., September 16, 2012, as the Parties shall agree and note all potential problems. Prior to the opening of the Event, RSG shall correct all problems. In the event that such problems are not corrected, City may at its sole discretion cancel the Packet Page 200 of 471 2 Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of City, anything that threatens life, health or property shall appear. 1.4 City has the right to check the noise level of any amplified sound equipment or other sound source and require that the volume be reduced if it exceeds the safety limits recommended by the Snohomish County Department of Health or levels set forth in the ordinances of the City of Edmonds. 2. RSG Responsibilities In addition to the above and in consideration of the use of the facilities and services above described, RSG agrees to the following: 2.1 RSG accepts the condition of the Half Marathon route as it currently exists. RSG shall provide advance notice to businesses and residents along the Half Marathon route regarding the Event. Notification shall include, but not be limited to: event date, timeframe, route, traffic impacts/detours and contact information to obtain more information. 2.2 RSG shall make arrangements with a local newspaper to run a Neighborhood Traffic Alert no less than one week prior to the Event. The notice shall include the event contact, event date, time, route, and timeframe of expected impacts. 2.3 RSG shall notify Community Transit of activities that may impact transportation services in Edmonds. 2.4 RSG shall acquire and arrange for the placement of barricades, cones and directional signs along the Half Marathon route one week in advance of the Event to inform drivers of restrictions and expected delays. Signage shall be placed so as not to interfere with the ability for cars to use the roadway. All signage shall be removed immediately following the last Event participant’s completion of the Half Marathon route. Barricades, signs and/or other equipment used by RSG in the public right of way must be easily movable for emergency traffic. 2.5 RSG shall provide volunteers at all corners and intersections along the Half Marathon route. At least one (1) volunteer wearing a reflective safety vest shall be stationed at each intersection/corner for the purpose of manning the barricades at road closures and driveways along the route. 2.6 RSG shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. The City shall be named as an insured on RSG’s General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that RSG’s insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of RSG’s insurance and shall not contribute to it. RSG shall provide a Packet Page 201 of 471 3 certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII. 2.7 RSG agrees that the Half Marathon is a public event. RSG further agrees that areas constituting the City-Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, RSG shall permit citizens attending events open to the general public at the City-Provided Site during the Half Marathon to exercise therein their protected constitutional right to free speech without interference. 2.8 The City has enacted Ordinance 3749 restricting the use of single-use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. RSG will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.9 RSG shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with RSG’s performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by RSG of the immunity provided under Title 51 RCW, but only to the exten t necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.10 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. RSG warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. 2.11 RSG shall provide any and all security services necessary to reasonably secure the area and facilities provided, including the City-Provided Site. City shall have no responsibility or liability for the provision of security services nor shall it be liable for any loss or damage incurred by RSG or the participants in this Event. 2.12 City shall arrange for, and RSG shall pay for, two (2) police patrol cars and four (4) off-duty police officers to direct participant, pedestrian and vehicle traffic, and otherwise provide traffic patrol and public safety at several areas on the course, as determined by the police from 7:30 a.m. to 12:00 p.m. RSG will be responsible for paying to the Edmonds Police Officer’s Association (EPOA) the amount of $900 for these services at least 30 days in advance of the Event. Areas along the route will not be closed to general traffic, but access will be controlled. 2.13 RSG shall provide all cones and/or barricades needed for the Half Marathon route. These may be placed at 7:00 a.m. on the day of the Event. Packet Page 202 of 471 4 2.14 RSG shall provide a medical/first aid station for the duration of the Event. RSG shall call 911 in the event there is need for emergency medical transportation. 2.15 RSG shall provide water stations along the Half Marathon route, and will contract for six (6) additional sani-cans and wash stations at Civic Center Field and along the Half Marathon route. These may be placed on site the night preceding the Event. Maintenance and removal of, and damage to, sani-cans, is solely the responsibility of RSG. RSG shall provide extra paper supplies for sani-cans and existing City portable toilets in the event there is a shortage of such supplies. 2.16 RSG shall obtain all required approvals for food handling and serving to the general public through the Snohomish County Health Department. RSG shall provide City with a written statement from that department that all requirements have been met and necessary permits issued. 2.17 RSG shall advise all participating vendors of the terms and conditions of this Agreement and shall insure that vendors maintain all insurance, licenses and permits required by local, state and federal law for the duration of the Event. 2.18 RSG will provide a copy of the Event’s participant waiver document to the City for approval in advance of the document’s use by participants. 2.19 Upon completion of the Event, RSG shall make adequate provisions for the cleanup of all sites provided under the terms of this Agreement so as to restore them to the same state of cleanliness as existed the morning prior to the Event. Cleanup of all relevant street pavements and sidewalks shall be completed by 5:00 p.m. on that day. Cleanup areas include the City-Provided Site as described in Section 1 and along the Half Marathon route. A final inspection of the Event area shall be conducted by a designated City official to determine if all areas are clean and returned to their original condition. 2.20 RSG shall pay City all permit fees for the above-mentioned facility use and services, totaling $1,477.00 ($72 field rental; EPOA, $900; COE Parks Maintenance, $505) prior to Thursday, August 16, 2012. Fees are for four (4) off-duty police officers, two (2) parks maintenance on-site staff and field rental. These fees are subject to change if requests for additional services are made by RSG. 2.21 RSG shall pay City a cleaning/damage deposit of $1,000.00 prior to Thursday, August 16, 2012. The deposit shall be refunded to RSG if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse City for supplies, losses or cleaning costs. In addition, RSG shall be responsible for any damages, labor and/or materials required to repair damage to City property. 2.22 Colored banners or flags may not be placed in the existing holes in the public sidewalk designated for the American flag program. Packet Page 203 of 471 5 3. Miscellaneous. 3.1 Entire agreement, integration and amendment . This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Termination. The City shall have the right, in its sole and absolute discretion, to unilaterally terminate this Agreement should the same become necessary to protect public health, safety or welfare; in which case, the City shall provide written notice of the same to RSG. 3.4 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of RSG shall be deemed to be the same of the City for any purpose. RSG alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. DATED this ______ day of ________________, 2012. CITY OF EDMONDS: REINKE SPORTS GROUP: David O. Earling, Mayor Dean Reinke ATTEST/AUTHENTICATED: Sandra S. 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193RD PL SW 84 T H P L W DRIFTWOO D P L P I O N E E R W A Y HINDLEY LN 82 N D P L W 187TH PL SW 224TH ST S W 186TH PL SW 87 T H A V E W 222ND ST SW 79 T H A V E W SEAMONT LN P A R K R D 207TH S T S W 79 T H P L W 1 0 2 N D P L W 214TH PL SW 215TH ST SW W O O D L A K E D R 215TH PL SW 6 T H A VE S 2N D A V E S 191ST P L S W BELLA COOLA RD 187TH ST SW 93 R D A V E W 8 2 N D P L W W H I T C O MB PL MELODY LN EUCLID AVEGRA N D V I E W S T 1 8 2 N D PL SW SOMERSET LN 77 T H P L W 231S T P L S W PUGET L N S U N S E T A V E S HOLLY DR 1 0 7 T H P L W 94 T H P L W 9 0 T H P L W VISTA PL 11 T H P L N NOTTINGHAM RD SOU N D V I E W P L 190TH ST SW PUGET DR 81 S T P L W 85 T H P L W 83 R D A V E W OCEA N A V E 95TH P L W ALDER ST 8 3 R D A V E W GLEN ST MAPLE ST 205TH PL SW 11 2 T H P L W A A V E HEMLOCK ST 82 N D A V E W LAUREL ST SP RUC E ST 2 0 7 T H PL SW C A V E BROOK MERE ST ALDER ST N D E E R DR MOUNTAIN LN GLEN ST 214TH PL SW 93 R D A V E W FORSYTH LN HOME L A N D DR 90 T H A V E W PINE ST 82 N D A V E W 216TH ST SW 78 T H A V E W 1 0 2 N D A V E W 196 T H ST SW 2 0 4 T H ST SW E L M P L 90 T H A V E W 81 S T P L W SU M M I T L N 189TH PL SW HI L L C R E S T P L 217TH ST SW 80 T H P L W DELLWOO D D R E L M WAY SEA V I S T A P L 78 T H A V E W 185TH PL SW NORTHSTREAM LN 97 T H A V E W 80T H P L W 86 T H P L W SPRUCE ST SHELL V A L L E Y R D MA K A H R D CAR Y R D 215TH ST SW 11 1 T H P L W 80 T H P L W 235TH PL SW RAILR O A D A V E N DOGW O O D W A Y 201ST ST SW 202ND PL SW 2 1 5 T H ST SW 75 T H A V E W 77 T H P L W 93 R D P L W KULSHAN R D MAPLE LN MADRONA LN HOLLY LN 81 S T P L W UNION OI L C O M PA NY RD FREDERICK PL 1 0 2 N D P L W HIG H L A N D D R 97T H A V E W 96 T H A V E W 6T H A V E S 98 T H A V E W 7 6 T H A V E W 88 T H A V E W MA P L E W O O D D R 76 T H A V E W 10 T H A V E N 1 0 T H A V E N PARADISE LN 81 S T A V E W 7 9 T H PL W 10 1 S T P L W 1 4 T H W AY S W 85 T H P L W 97 T H P L W 77 T H A V E W 11 7 T H P L W CH I N O O K R D 8 3 R D P L W C O R O N A D O P L 8 0 T H C T W 229TH ST SW 9 6 T H A V E W 88TH P L W T A L B O T R D 8 2 N D A V E W HEMLOCK WAY FI R D A L E A V E 85 T H P L W 1 0 1 S T A V E W PINE ST 81 S T A V E W 8T H P L S 11 4 T H A V E W 94TH PL W SUNSE T WAY 78 T H P L W 82 N D A V E W 8 6 T H P L W 198TH PL S W 1 1 5 T H P L W B R O O K MERE DR 98 T H P L W 78 T H P L W 81 S T P L W 8 1 S T P L W FOREST DELL D R 182ND PL S W 9 0 T H A V E W 8 2 N D P L W 99 T H P L W HU M B E R L N 86 T H A V E W AN D O V E R S T 1 0 0 T H A V E W 96 T H A V E W 83 R D A V E W S U N S E T W A Y V I S T A D E L M A R D R 11 0 T H P L W 9 1 S T A V E W E D M ONDS WAY ED M O N D S W A Y 9 1 S T A V E W 1 7 5 T H ST SW W W O O D W A Y L N 83 R D A V E W 224TH ST SW 88 T H A V E W 236TH ST SW EDMONDS ST PUGET D R 234TH ST SW 234TH ST SW 2N D A V E S JAMES ST 187TH ST SW 218TH ST SW 22 8T H S T S W 8T H A V E N EDMO N D S S T 224TH ST SW 240TH ST SW SPRAGUE ST 90 T H A V E W 86 T H P L W 97 T H A V E W 92 N D A V E W 76 T H A V E W DAYTON ST 18 8TH ST SW 232ND ST SW 230TH ST SW DAYTON ST V IEWLA N D WAY 80 T H A V E W 2 2 6TH ST SW 108TH AVE W 9 T H A V E N TI M B E R L A N E R D CASPERS ST D O G W O O D L N 238TH ST SW BELL ST 94TH AVE W 192ND ST SW 186TH ST SW 9 T H A V E N MAIN S T 9T H A V E N 6TH AVE N 3R D A V E S BELL S T 84 T H A V E W WALNUT ST 5TH A V E N O L Y M P I C V I E W D R 180TH ST SW 4TH AVE N 10 6 T H A V E W 4T H A V E S MAIN ST DALEY ST 22 9 T H PL SW 192ND PL SW 190 T H P L S W N DOG WOOD L N WAC H U S E T T R D S D O G W O O D L N CHERRY ST SUN S E T A V E N A L G O NQUIN R D OL Y M P I C A V E W O O D W A Y P A R K R D Race CourseBuildingsGolf/Play FieldBuildingPublic DockHospitalSchoolTrackCity EdmondsLynnwoodMountlake TerraceWoodway City of EdmondsHalf Marathon 0 0.1 0.2 0.3 0.40.05 Miles ¯ September 16, 2012 Start FinishCivic Field 0 100 200 300 400 500 Miles 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 9.0 10.0 11.0 12.0 13.1 Edmonds Half Marathon Profile Elevation Packet Page 205 of 471    AM-4912     2. K.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Report on bids opened June 5, 2012 for the 2012 Waterline Replacement Project and award of contract to D&G Backhoe in the amount of $652,352.23. Recommendation Accept bid and award contract to D&G Backhoe. Previous Council Action On February 21, 2012 Council authorized Staff to call for bids for the 2012 Waterline Replacement Project. On June 12, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative On June 5, 2012, the City received six (6) bids for the 2012 Waterline Replacement Project. The bids ranged from a low of $652,352.23 to a high of $915,688.28 including sales tax. The bid tabulation summary is attached as Exhibit 1. D&G Backhoe submitted the low responsive bid in the amount of $652,352.23, including sales tax. The engineer’s estimate was $933,668.67. A review of the low bidder’s record was positive. This project is part of the City’s program to replace and upgrade existing waterlines at various locations around the City that are reaching the end of their useful service life, is undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace, at various locations around the City, approximately 3,300 linear feet of waterline piping with associated meters, fire hydrants, and a pressure reducing station.  The total 2012 budget required to fund this project is approximately $831,000 and is broken down as follows: $  13,766 - Engineering/Design Cost (Year to Date) $  50,000 - Engineering & Construction Management $652,352 - Contract Award $  16,750 - Testing Lab Services $  98,000 - Contingency (Approximately 15% of Construction) $830,868 - TOTAL Packet Page 206 of 471 The following funding sources will be used to pay for the project: $     30,647 - Fire Hydrant Improvements (General Fund Transfer) $1,054,297 - 412-100 funds available for Project per 2012 Budget $1,084,944 - TOTAL FUNDS AVAILABLE The General Fund transfer of $30,647 represents the estimated project cost to install fire hydrants.  This transfer will be funded by the 8.7% water utility tax that is collected by the General Fund for fire hydrant improvements.   Attachments Exhibit 1 - Bid Tab Exhibit 2 - Site Map Form Review Inbox Reviewed By Date Engineering Megan Cruz 06/13/2012 04:10 PM Public Works Phil Williams 06/14/2012 09:05 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 11:59 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 04:07 PM Final Approval Date: 06/14/2012  Packet Page 207 of 471 Ci t y o f E d m o n d s 20 1 2 W a t e r m a i n R e p l a c e m e n t Bi d T a b 5- J u n - 1 2 En g i n e e r s E s t i m a t e D& G B a c k h o e Ka r - V e l IC I Laser Underground Marshbank Road Construction NW It e m / D e s c r i p t i o n Un i t Q u a n t i t y U n i t C o s t To t a l C o s t U n i t C o s t T o t a l C o s t U n i t C o s t T o t a l C o s t U n i t C o s t T o t a l C o s t U n i t C o s t T o t a l C o s t U n i t C o s t T o t a l C o s t U n i t C o s t T o t a l C o s t Sc h e d u l e A - A1 Mo b i l i z a t i o n / D e m o b LS 1 46 , 0 5 2 . 4 4 $ 46 , 0 5 2 . 4 4 $ $3 1 , 5 0 6 . 0 0 $ 3 1 , 5 0 6 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 5 , 0 0 0 . 0 0 $ 3 2 , 5 0 0 . 0 0 $ 3 2 , 5 0 0 . 0 0 $ 4 2 , 0 0 0 . 0 0 $ 4 2 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 A2 Tr a f f i c C o n t r o l LS 1 9, 2 1 0 . 4 9 $ 9, 2 1 0 . 4 9 $ $2 1 , 5 0 0 . 0 0 $ 2 1 , 5 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $7 , 0 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 $ 2 7 , 5 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 4 2 , 0 0 0 . 0 0 $ 4 2 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 A3 Sh o r i n g a n d T r e n c h S a f e t y LS 1 4, 6 0 5 . 2 4 $ 4, 6 0 5 . 2 4 $ $5 0 0 . 0 0 $5 0 0 . 0 0 $ 1 0 0 . 0 0 $1 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $3 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 $ 1 , 1 3 0 . 0 0 $1,130.00 $3,000.00 $3,000.00 A4 TE S C LS 1 4, 6 0 5 . 2 4 $ 4, 6 0 5 . 2 4 $ $5 0 0 . 0 0 $5 0 0 . 0 0 $ 4 0 0 . 0 0 $4 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $4 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $3,000.00 $ 1 1 , 8 0 0 . 0 0 $ 1 1 , 8 0 0 . 0 0 $ 9 0 0 . 0 0 $900.00 A5 8" x 8 " T e e EA 4 50 0 . 0 0 $ 2, 0 0 0 . 0 0 $ $3 7 5 . 0 0 $1 , 5 0 0 . 0 0 $ 3 0 0 . 0 0 $1 , 2 0 0 . 0 0 $ 5 0 0 . 0 0 $2 , 0 0 0 . 0 0 $ 7 0 0 . 0 0 $2,800.00 $ 3 5 5 . 0 0 $1,420.00 $900.00 $3,600.00 A6 8" x 6 " T e e EA 3 50 0 . 0 0 $ 1, 5 0 0 . 0 0 $ $2 5 0 . 0 0 $7 5 0 . 0 0 $ 2 0 0 . 0 0 $6 0 0 . 0 0 $ 4 2 5 . 0 0 $1 , 2 7 5 . 0 0 $ 6 0 0 . 0 0 $1,800.00 $ 2 5 0 . 0 0 $750.00 $900.00 $2,700.00 A7 8" x 4 " T e e EA 1 50 0 . 0 0 $ 50 0 . 0 0 $ $2 5 0 . 0 0 $2 5 0 . 0 0 $ 3 0 0 . 0 0 $3 0 0 . 0 0 $ 5 0 0 . 0 0 $5 0 0 . 0 0 $ 6 0 0 . 0 0 $600.00 $ 3 3 5 . 0 0 $335.00 $900.00 $900.00 A8 8" x 6 " R e d u c e r EA 2 35 0 . 0 0 $ 70 0 . 0 0 $ $1 5 0 . 0 0 $3 0 0 . 0 0 $ 1 0 0 . 0 0 $2 0 0 . 0 0 $ 2 0 0 . 0 0 $4 0 0 . 0 0 $ 3 0 0 . 0 0 $600.00 $ 1 7 0 . 0 0 $340.00 $900.00 $1,800.00 A9 8" x 4 " R e d u c e r EA 1 25 0 . 0 0 $ 25 0 . 0 0 $ $1 2 5 . 0 0 $1 2 5 . 0 0 $ 9 0 . 0 0 $9 0 . 0 0 $ 1 7 5 . 0 0 $1 7 5 . 0 0 $ 3 0 0 . 0 0 $300.00 $ 1 5 0 . 0 0 $150.00 $900.00 $900.00 A1 0 8" R S G V EA 1 4 1, 1 8 9 . 7 6 $ 16 , 6 5 6 . 6 4 $ $1 , 0 4 6 . 0 0 $ 1 4 , 6 4 4 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $ 1 4 , 7 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 1 , 0 3 0 . 0 0 $ 1 4 , 4 2 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 1 6 , 8 0 0 . 0 0 A1 1 6" R S G V EA 3 80 0 . 0 0 $ 2, 4 0 0 . 0 0 $ $7 5 3 . 0 0 $2 , 2 5 9 . 0 0 $ 7 0 0 . 0 0 $2 , 1 0 0 . 0 0 $ 7 7 5 . 0 0 $2 , 3 2 5 . 0 0 $ 9 0 0 . 0 0 $2,700.00 $ 7 3 5 . 0 0 $2,205.00 $ 1 , 1 0 0 . 0 0 $3,300.00 A1 2 4" R S G V EA 1 60 0 . 0 0 $ 60 0 . 0 0 $ $6 5 5 . 0 0 $6 5 5 . 0 0 $ 5 0 0 . 0 0 $5 0 0 . 0 0 $ 6 5 0 . 0 0 $6 5 0 . 0 0 $ 8 0 0 . 0 0 $800.00 $ 5 7 0 . 0 0 $570.00 $ 9 0 0 . 0 0 $900.00 A1 3 8- i n c h 1 1 - 1 / 4 * B e n d EA 11 40 0 . 0 0 $ 4, 4 0 0 . 0 0 $ $9 5 . 0 0 $1 , 0 4 5 . 0 0 $ 2 5 . 0 0 $2 7 5 . 0 0 $ 3 2 5 . 0 0 $3 , 5 7 5 . 0 0 $ 5 0 0 . 0 0 $5,500.00 $ 2 0 0 . 0 0 $2,200.00 $ 5 0 0 . 0 0 $5,500.00 A1 4 8- i n c h 2 2 - 1 / 2 * B e n d EA 6 40 0 . 0 0 $ 2, 4 0 0 . 0 0 $ $1 0 0 . 0 0 $6 0 0 . 0 0 $ 1 6 0 . 0 0 $9 6 0 . 0 0 $ 3 2 5 . 0 0 $1 , 9 5 0 . 0 0 $ 5 0 0 . 0 0 $3,000.00 $ 2 0 0 . 0 0 $1,200.00 $ 5 0 0 . 0 0 $3,000.00 A1 5 Ca p , 4 - i n c h , M J EA 2 13 0 . 0 0 $ 26 0 . 0 0 $ $3 5 . 0 0 $7 0 . 0 0 $ 5 0 . 0 0 $1 0 0 . 0 0 $ 2 5 0 . 0 0 $5 0 0 . 0 0 $ 5 0 0 . 0 0 $1,000.00 $ 1 1 5 . 0 0 $230.00 $ 9 0 0 . 0 0 $1,800.00 A1 6 In s t a l l F i r e H y d r a n t s ( 6 " ) EA 3 3, 7 8 5 . 6 0 $ 11 , 3 5 6 . 8 0 $ $4 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 4 , 2 0 0 . 0 0 $ 1 2 , 6 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $ 1 3 , 5 0 0 . 0 0 $ 3 , 3 5 0 . 0 0 $ 1 0 , 0 5 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 A1 7 8- i n c h C l a s s 5 2 D . I . P . LF 1, 9 8 7 63 . 0 0 $ 12 5 , 1 8 1 . 0 0 $ $7 4 . 0 0 $ 1 4 7 , 0 3 8 . 0 0 $ 6 7 . 0 0 $ 1 3 3 , 1 2 9 . 0 0 $ 6 5 . 0 0 $ 1 2 9 , 1 5 5 . 0 0 $ 6 2 . 0 0 $ 1 2 3 , 1 9 4 . 0 0 $ 6 9 . 0 0 $ 1 3 7 , 1 0 3 . 0 0 $ 7 5 . 0 0 $ 1 4 9 , 0 2 5 . 0 0 A1 8 6- i n c h C l a s s 5 2 D . I . P . LF 18 60 . 0 0 $ 1, 0 8 0 . 0 0 $ $6 9 . 0 0 $1 , 2 4 2 . 0 0 $ 3 0 . 0 0 $5 4 0 . 0 0 $ 1 0 0 . 0 0 $1 , 8 0 0 . 0 0 $ 6 0 . 0 0 $1,080.00 $ 5 9 . 0 0 $1,062.00 $ 7 0 . 0 0 $1,260.00 A1 9 4- i n c h C l a s s 5 2 D . I . P LF 37 8 60 . 0 0 $ 22 , 6 8 0 . 0 0 $ $6 9 . 0 0 $ 2 6 , 0 8 2 . 0 0 $ 5 6 . 0 0 $ 2 1 , 1 6 8 . 0 0 $ 5 5 . 0 0 $ 2 0 , 7 9 0 . 0 0 $ 5 5 . 0 0 $ 2 0 , 7 9 0 . 0 0 $ 6 2 . 0 0 $ 2 3 , 4 3 6 . 0 0 $ 6 0 . 0 0 $ 2 2 , 6 8 0 . 0 0 A2 0 Bl o w O f f A s s e m b l y EA 2 3, 2 0 0 . 0 0 $ 6, 4 0 0 . 0 0 $ $1 , 5 9 0 . 0 0 $3 , 1 8 0 . 0 0 $ 2 , 5 0 0 . 0 0 $5 , 0 0 0 . 0 0 $ 1 , 7 5 0 . 0 0 $3 , 5 0 0 . 0 0 $ 2 , 5 0 0 . 0 0 $5,000.00 $ 1 , 9 0 0 . 0 0 $3,800.00 $ 4 , 5 0 0 . 0 0 $9,000.00 A2 1 AR V A s s e m b l y EA 1 4, 4 0 0 . 0 0 $ 4, 4 0 0 . 0 0 $ $2 , 5 5 2 . 0 0 $2 , 5 5 2 . 0 0 $ 2 , 5 0 0 . 0 0 $2 , 5 0 0 . 0 0 $ 2 , 5 5 0 . 0 0 $2 , 5 5 0 . 0 0 $ 4 , 0 0 0 . 0 0 $4,000.00 $ 2 , 7 5 0 . 0 0 $2,750.00 $ 3 , 2 5 0 . 0 0 $3,250.00 A2 2 Im p o r t B a c k f i l l f o r T r e n c h e s LF 2, 3 6 5 12 . 0 0 $ 28 , 3 8 0 . 0 0 $ $0 . 1 0 $2 3 6 . 5 0 $0 . 2 5 $5 9 1 . 2 5 $1 . 0 0 $2 , 3 6 5 . 0 0 $1.00 $2,365.00 $ 1 2 . 9 0 $ 3 0 , 5 0 8 . 5 0 $0.50 $1,182.50 A2 3 Im p o r t B a s e T r e n c h e s LF 2, 3 6 5 6. 0 0 $ 14 , 1 9 0 . 0 0 $ $0 . 1 0 $2 3 6 . 5 0 $0 . 2 5 $5 9 1 . 2 5 $1 . 0 0 $2 , 3 6 5 . 0 0 $1.00 $2,365.00 $2.80 $6,622.00 $ 1 1 . 0 0 $ 2 6 , 0 1 5 . 0 0 A2 4 CS B C LF 2 , 3 6 5 6. 0 0 $ 14 , 1 9 0 . 0 0 $ $0 . 1 0 $2 3 6 . 5 0 $0 . 2 5 $5 9 1 . 2 5 $4 . 0 0 $9 , 4 6 0 . 0 0 $1.00 $2,365.00 $3.90 $9,223.50 $ 1 1 . 0 0 $ 2 6 , 0 1 5 . 0 0 A2 5 3/ 4 " S e r v i c e - s h o r t s i d e EA 25 1, 5 0 0 . 0 0 $ 37 , 5 0 0 . 0 0 $ $1 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 $ 1 , 7 0 0 . 0 0 $ 4 2 , 5 0 0 . 0 0 $ 9 0 0 . 0 0 $ 2 2 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $ 3 7 , 5 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 4 0 , 0 0 0 . 0 0 $ 9 0 0 . 0 0 $ 2 2 , 5 0 0 . 0 0 A2 6 3/ 4 " S e r v i c e - l o n g s i d e EA 21 1, 9 0 0 . 0 0 $ 39 , 9 0 0 . 0 0 $ $1 , 1 7 5 . 0 0 $ 2 4 , 6 7 5 . 0 0 $ 1 , 9 0 0 . 0 0 $ 3 9 , 9 0 0 . 0 0 $ 1 , 2 5 0 . 0 0 $ 2 6 , 2 5 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 3 7 , 8 0 0 . 0 0 $ 1 , 8 0 0 . 0 0 $ 3 7 , 8 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $ 2 5 , 2 0 0 . 0 0 A2 7 Te m p o r a r y T r e n c h P a t c h LF 2, 3 6 5 10 . 0 0 $ 23 , 6 5 0 . 0 0 $ $0 . 1 0 $2 3 6 . 5 0 $0 . 5 0 $1 , 1 8 2 . 5 0 $5 . 0 0 $ 1 1 , 8 2 5 . 0 0 $5.00 $ 1 1 , 8 2 5 . 0 0 $8.70 $ 2 0 , 5 7 5 . 5 0 $9.00 $ 2 1 , 2 8 5 . 0 0 A2 8 HM A C L 1 / 2 " P G 5 8 - 2 2 T r e n c h P a t c h 4 " D e p t h L F 2, 3 6 5 30 . 0 0 $ 70 , 9 5 0 . 0 0 $ $0 . 1 0 $2 3 6 . 5 0 $6 . 0 0 $ 1 4 , 1 9 0 . 0 0 $ 1 0 . 0 0 $ 2 3 , 6 5 0 . 0 0 $ 1 5 . 0 0 $ 3 5 , 4 7 5 . 0 0 $ 1 5 . 0 0 $ 3 5 , 4 7 5 . 0 0 $ 1 5 . 0 0 $ 3 5 , 4 7 5 . 0 0 A2 9 Sp e c i a l C o n n e c t i o n EA 4 3, 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ $1 , 9 9 0 . 0 0 $7 , 9 6 0 . 0 0 $ 4 , 2 0 0 . 0 0 $ 1 6 , 8 0 0 . 0 0 $ 5 , 5 0 0 . 0 0 $ 2 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 $ 1 , 4 0 0 . 0 0 $5,600.00 $ 3 , 5 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 A3 0 Si t e R e s t o r a t i o n LS 1 6, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ $8 , 4 5 0 . 0 0 $8 , 4 5 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 1 5 , 0 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $6 , 0 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 $ 2 0 , 5 0 0 . 0 0 $ 2 0 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 A3 1 As - B u i l t s LS 1 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ $3 , 0 0 0 . 0 0 $3 , 0 0 0 . 0 0 $ 1 , 0 0 0 . 0 0 $1 , 0 0 0 . 0 0 $ 7 5 0 . 0 0 $7 5 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 $ 6 2 5 . 0 0 $625.00 $ 2 , 0 0 0 . 0 0 $2,000.00 A3 2 Mi n o r C h a n g e s ES T 1 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ $1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 Su b t o t a l 5 2 4 , 9 9 7 . 8 6 $ Su b t o t a l $ 3 4 8 , 5 6 5 . 5 0 S u b t o t a l $ 3 8 0 , 1 0 8 . 2 5 S u b t o t a l $ 4 0 6 , 0 1 0 . 0 0 S u b t o t a l $ 4 3 6 , 3 5 9 . 0 0 S u b t o t a l $ 5 1 3 , 8 8 0 . 5 0 S u b t o t a l $ 4 9 3 , 9 8 7 . 5 0 *W S S T ( 9 . 5 % ) 49 , 8 7 4 . 8 0 $ *W S S T ( 9 . 5 % ) $ 3 3 , 1 1 3 . 7 2 * W S S T ( 9 . 5 % ) $ 3 6 , 1 1 0 . 2 8 * W S S T ( 9 . 5 % ) $ 3 8 , 5 7 0 . 9 5 * W S S T ( 9 . 5 % ) $ 4 1 , 4 5 4 . 1 1 * W S S T ( 9 . 5 % ) $ 4 8 , 8 1 8 . 6 5 * W S S T ( 9 . 5 % ) $ 4 6 , 9 2 8 . 8 1 To t a l 57 4 , 8 7 2 . 6 6 $ To t a l $3 8 1 , 6 7 9 . 2 2 To t a l $4 1 6 , 2 1 8 . 5 3 To t a l $4 4 4 , 5 8 0 . 9 5 Total $477,813.11 Total $562,699.15 Total $540,916.31 C o n t i n g e n c y To t a l 5 7 4 , 8 7 2 . 6 6 $ $0 . 0 0 $ 3 8 1 , 6 7 9 . 2 2 $4 1 6 , 2 1 8 . 5 3 $4 4 4 , 5 8 0 . 9 5 $477,813.11 $562,699.15 $540,916.31 6/ 6 / 2 0 1 2 S:\ENGR\Megan\Engineering Admin\PROJECTS\E1JE.2012 Waterline Project\Bid Tab 2012 Watermain.xls Pa c k e t Pa g e 20 8 of 47 1 En g i n e e r s E s t i m a t e D& G B a c k h o e Ka r - V e l IC I Laser Underground Marshbank Road Construction NW It e m / D e s c r i p t i o n Un i t Qu a n t i t y Un i t C o s t To t a l C o s t Un i t C o s t To t a l C o s t Un i t C o s t To t a l C o s t Un i t C o s t To t a l C o s t Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Sc h e d u l e B - B1 Mo b i l i z a t i o n / D e m o b LS 1 28 , 6 5 5 . 0 5 $ 28 , 6 5 5 . 0 5 $ $2 1 , 0 0 4 . 0 0 $ 2 1 , 0 0 4 . 0 0 $ 2 6 , 0 0 0 . 0 0 $ 2 6 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 3 3 , 0 0 0 . 0 0 $ 3 3 , 0 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 $ 1 6 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 B2 Tr a f f i c C o n t r o l LS 1 5, 7 3 1 . 0 1 $ 5, 7 3 1 . 0 1 $ $8 , 5 0 0 . 0 0 $8 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $3 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 2 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 1 7 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 $ 2 5 , 0 0 0 . 0 0 B3 Sh o r i n g a n d T r e n c h S a f e t y LS 1 2, 8 6 5 . 5 1 $ 2, 8 6 5 . 5 1 $ $5 0 0 . 0 0 $5 0 0 . 0 0 $ 1 0 0 . 0 0 $1 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $1 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 $ 1 , 1 3 0 . 0 0 $1,130.00 $2,000.00 $2,000.00 B4 TE S C LS 1 2, 8 6 5 . 5 1 $ 2, 8 6 5 . 5 1 $ $5 0 0 . 0 0 $5 0 0 . 0 0 $ 7 0 0 . 0 0 $7 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $1 , 5 0 0 . 0 0 $ 3 , 0 0 0 . 0 0 $3,000.00 $ 8 , 3 0 0 . 0 0 $8,300.00 $900.00 $900.00 B5 8" x 8 " T e e EA 2 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ $3 7 5 . 0 0 $7 5 0 . 0 0 $ 3 0 0 . 0 0 $6 0 0 . 0 0 $ 7 5 0 . 0 0 $1 , 5 0 0 . 0 0 $ 7 0 0 . 0 0 $1,400.00 $ 3 5 0 . 0 0 $700.00 $900.00 $1,800.00 B6 8" x 6 " T e e EA 1 50 0 . 0 0 $ 50 0 . 0 0 $ $2 5 0 . 0 0 $2 5 0 . 0 0 $ 2 0 0 . 0 0 $2 0 0 . 0 0 $ 4 2 5 . 0 0 $4 2 5 . 0 0 $ 7 0 0 . 0 0 $700.00 $ 2 5 0 . 0 0 $250.00 $900.00 $900.00 B7 12 " x 1 2 " T e e EA 1 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ $7 4 0 . 0 0 $7 4 0 . 0 0 $ 7 0 0 . 0 0 $7 0 0 . 0 0 $ 9 2 5 . 0 0 $9 2 5 . 0 0 $ 1 , 5 0 0 . 0 0 $1,500.00 $ 7 0 0 . 0 0 $700.00 $900.00 $900.00 B8 12 " x 8 " T e e EA 1 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ $6 2 5 . 0 0 $6 2 5 . 0 0 $ 5 5 0 . 0 0 $5 5 0 . 0 0 $ 8 5 0 . 0 0 $8 5 0 . 0 0 $ 1 , 2 0 0 . 0 0 $1,200.00 $ 5 9 0 . 0 0 $590.00 $900.00 $900.00 B9 12 " x 6 " T e e EA 1 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ $3 9 5 . 0 0 $3 9 5 . 0 0 $ 5 0 0 . 0 0 $5 0 0 . 0 0 $ 8 0 0 . 0 0 $8 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $1,200.00 $ 5 4 0 . 0 0 $540.00 $900.00 $900.00 B1 0 12 " x 8 " R e d u c e r EA 1 50 0 . 0 0 $ 50 0 . 0 0 $ $1 7 5 . 0 0 $1 7 5 . 0 0 $ 1 7 0 . 0 0 $1 7 0 . 0 0 $ 3 7 5 . 0 0 $3 7 5 . 0 0 $ 6 0 0 . 0 0 $600.00 $ 2 3 0 . 0 0 $230.00 $900.00 $900.00 B1 1 12 " R S G V EA 7 1, 7 0 0 . 0 0 $ 11 , 9 0 0 . 0 0 $ $1 , 8 5 0 . 0 0 $ 1 2 , 9 5 0 . 0 0 $ 1 , 6 0 0 . 0 0 $ 1 1 , 2 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 4 , 0 0 0 . 0 0 $ 1 , 9 0 0 . 0 0 $ 1 3 , 3 0 0 . 0 0 $ 1 , 2 0 0 . 0 0 $8,400.00 B1 2 8" R S G V EA 7 1, 1 8 9 . 7 6 $ 8, 3 2 8 . 3 2 $ $1 , 0 4 6 . 0 0 $7 , 3 2 2 . 0 0 $ 1 , 0 0 0 . 0 0 $7 , 0 0 0 . 0 0 $ 1 , 0 5 0 . 0 0 $7 , 3 5 0 . 0 0 $ 1 , 0 0 0 . 0 0 $7,000.00 $ 1 , 0 3 0 . 0 0 $7,210.00 $1,000.00 $7,000.00 B1 3 6" R S G V EA 2 80 0 . 0 0 $ 1, 6 0 0 . 0 0 $ $7 5 3 . 0 0 $1 , 5 0 6 . 0 0 $ 7 0 0 . 0 0 $1 , 4 0 0 . 0 0 $ 7 7 5 . 0 0 $1 , 5 5 0 . 0 0 $ 9 0 0 . 0 0 $1,800.00 $ 7 3 5 . 0 0 $1,470.00 $900.00 $1,800.00 B1 4 12 - i n c h 4 5 * B e n d EA 4 80 0 . 0 0 $ 3, 2 0 0 . 0 0 $ $2 7 5 . 0 0 $1 , 1 0 0 . 0 0 $ 4 0 0 . 0 0 $1 , 6 0 0 . 0 0 $ 6 0 0 . 0 0 $2 , 4 0 0 . 0 0 $ 9 0 0 . 0 0 $3,600.00 $ 4 5 0 . 0 0 $1,800.00 $800.00 $3,200.00 B1 5 8- i n c h 4 5 * B e n d EA 4 45 0 . 0 0 $ 1, 8 0 0 . 0 0 $ $1 0 0 . 0 0 $4 0 0 . 0 0 $ 1 7 0 . 0 0 $6 8 0 . 0 0 $ 4 0 0 . 0 0 $1 , 6 0 0 . 0 0 $ 7 0 0 . 0 0 $2,800.00 $ 2 2 5 . 0 0 $900.00 $ 5 0 0 . 0 0 $2,000.00 B1 6 8- i n c h 1 1 - 1 / 4 * B e n d EA 1 40 0 . 0 0 $ 40 0 . 0 0 $ $9 5 . 0 0 $9 5 . 0 0 $ 5 0 . 0 0 $5 0 . 0 0 $ 4 0 0 . 0 0 $4 0 0 . 0 0 $ 6 0 0 . 0 0 $600.00 $ 2 5 0 . 0 0 $250.00 $ 5 0 0 . 0 0 $500.00 B1 7 Ca p , 1 2 - i n c h , M J EA 1 30 0 . 0 0 $ 30 0 . 0 0 $ $1 7 5 . 0 0 $1 7 5 . 0 0 $ 1 0 0 . 0 0 $1 0 0 . 0 0 $ 4 0 0 . 0 0 $4 0 0 . 0 0 $ 8 0 0 . 0 0 $800.00 $ 1 8 5 . 0 0 $185.00 $ 9 0 0 . 0 0 $900.00 B1 8 Ca p , 8 - i n c h , M J EA 1 23 0 . 0 0 $ 23 0 . 0 0 $ $1 1 0 . 0 0 $1 1 0 . 0 0 $ 6 0 . 0 0 $6 0 . 0 0 $ 3 0 0 . 0 0 $3 0 0 . 0 0 $ 7 0 0 . 0 0 $700.00 $ 1 3 5 . 0 0 $135.00 $ 9 0 0 . 0 0 $900.00 B1 9 Ca p , 6 - i n c h , M J EA 1 18 0 . 0 0 $ 18 0 . 0 0 $ $9 5 . 0 0 $9 5 . 0 0 $ 5 0 . 0 0 $5 0 . 0 0 $ 3 0 0 . 0 0 $3 0 0 . 0 0 $ 6 0 0 . 0 0 $600.00 $ 1 1 5 . 0 0 $115.00 $ 9 0 0 . 0 0 $900.00 B2 0 In s t a l l F i r e H y d r a n t s ( 6 " ) EA 2 3, 7 8 5 . 6 0 $ 7, 5 7 1 . 2 0 $ $4 , 0 0 0 . 0 0 $8 , 0 0 0 . 0 0 $ 4 , 2 0 0 . 0 0 $8 , 4 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $9,000.00 $ 4 , 0 5 0 . 0 0 $8,100.00 $ 5 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 B2 1 12 - i n c h C l a s s 5 2 D . I . P . LF 11 6 95 . 0 0 $ 11 , 0 2 0 . 0 0 $ $9 0 . 0 0 $ 1 0 , 4 4 0 . 0 0 $ 1 4 3 . 0 0 $ 1 6 , 5 8 8 . 0 0 $ 1 0 5 . 0 0 $ 1 2 , 1 8 0 . 0 0 $ 2 0 0 . 0 0 $ 2 3 , 2 0 0 . 0 0 $ 1 2 8 . 0 0 $ 1 4 , 8 4 8 . 0 0 $ 1 2 4 . 0 0 $ 1 4 , 3 8 4 . 0 0 B2 2 8- i n c h C l a s s 5 2 D . I . P . LF 83 1 63 . 0 0 $ 52 , 3 5 3 . 0 0 $ $7 4 . 0 0 $ 6 1 , 4 9 4 . 0 0 $ 6 5 . 0 0 $ 5 4 , 0 1 5 . 0 0 $ 6 5 . 0 0 $ 5 4 , 0 1 5 . 0 0 $ 6 2 . 0 0 $ 5 1 , 5 2 2 . 0 0 $ 7 0 . 0 0 $ 5 8 , 1 7 0 . 0 0 $ 7 8 . 0 0 $ 6 4 , 8 1 8 . 0 0 B2 3 6- i n c h C l a s s 5 2 D . I . P . LF 21 60 . 0 0 $ 1, 2 6 0 . 0 0 $ $6 9 . 0 0 $1 , 4 4 9 . 0 0 $ 3 5 . 0 0 $7 3 5 . 0 0 $ 1 0 0 . 0 0 $2 , 1 0 0 . 0 0 $ 5 5 . 0 0 $1,155.00 $ 7 2 . 0 0 $1,512.00 $ 7 0 . 0 0 $1,470.00 B2 4 Bl o w O f f A s s e m b l y EA 2 3, 2 0 0 . 0 0 $ 6, 4 0 0 . 0 0 $ $1 , 5 9 0 . 0 0 $3 , 1 8 0 . 0 0 $ 3 , 1 0 0 . 0 0 $6 , 2 0 0 . 0 0 $ 1 , 7 7 5 . 0 0 $3 , 5 5 0 . 0 0 $ 2 , 5 0 0 . 0 0 $5,000.00 $ 1 , 6 0 0 . 0 0 $3,200.00 $ 4 , 5 0 0 . 0 0 $9,000.00 B2 5 AR V A s s e m b l y EA 1 4, 4 0 0 . 0 0 $ 4, 4 0 0 . 0 0 $ $2 , 5 5 2 . 0 0 $2 , 5 5 2 . 0 0 $ 3 , 0 0 0 . 0 0 $3 , 0 0 0 . 0 0 $ 2 , 5 5 0 . 0 0 $2 , 5 5 0 . 0 0 $ 4 , 0 0 0 . 0 0 $4,000.00 $ 2 , 4 5 0 . 0 0 $2,450.00 $ 3 , 2 5 0 . 0 0 $3,250.00 B2 6 Im p o r t B a c k f i l l f o r T r e n c h e s LF 94 7 12 . 0 0 $ 11 , 3 6 4 . 0 0 $ $0 . 1 0 $9 4 . 7 0 $0 . 2 5 $2 3 6 . 7 5 $1 . 0 0 $9 4 7 . 0 0 $1.00 $947.00 $ 1 2 . 9 0 $ 1 2 , 2 1 6 . 3 0 $0.50 $473.50 B2 7 Im p o r t B a s e T r e n c h e s LF 94 7 6. 0 0 $ 5, 6 8 2 . 0 0 $ $0 . 1 0 $9 4 . 7 0 $0 . 2 5 $2 3 6 . 7 5 $1 . 0 0 $9 4 7 . 0 0 $1.00 $947.00 $2.80 $2,651.60 $ 1 1 . 0 0 $ 1 0 , 4 1 7 . 0 0 B2 8 CS B C LF 9 4 7 6. 0 0 $ 5, 6 8 2 . 0 0 $ $0 . 1 0 $9 4 . 7 0 $0 . 2 5 $2 3 6 . 7 5 $4 . 0 0 $3 , 7 8 8 . 0 0 $1.00 $947.00 $3.90 $3,693.30 $ 1 1 . 0 0 $ 1 0 , 4 1 7 . 0 0 B2 9 3/ 4 " S e r v i c e - s h o r t s i d e EA 5 1, 5 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ $1 , 0 0 0 . 0 0 $5 , 0 0 0 . 0 0 $ 1 , 6 0 0 . 0 0 $8 , 0 0 0 . 0 0 $ 9 0 0 . 0 0 $4 , 5 0 0 . 0 0 $ 1 , 5 0 0 . 0 0 $7,500.00 $ 1 , 6 0 0 . 0 0 $8,000.00 $ 9 0 0 . 0 0 $4,500.00 B3 0 3/ 4 " S e r v i c e - l o n g s i d e EA 5 1, 9 0 0 . 0 0 $ 9, 5 0 0 . 0 0 $ $1 , 1 7 5 . 0 0 $5 , 8 7 5 . 0 0 $ 2 , 0 0 0 . 0 0 $ 1 0 , 0 0 0 . 0 0 $ 1 , 2 5 0 . 0 0 $6 , 2 5 0 . 0 0 $ 1 , 8 0 0 . 0 0 $9,000.00 $ 1 , 8 0 0 . 0 0 $9,000.00 $ 1 , 2 0 0 . 0 0 $6,000.00 B3 1 Te m p o r a r y T r e n c h P a t c h LF 94 7 10 . 0 0 $ 9, 4 7 0 . 0 0 $ $0 . 1 0 $9 4 . 7 0 $0 . 5 0 $4 7 3 . 5 0 $5 . 0 0 $4 , 7 3 5 . 0 0 $5.00 $4,735.00 $9.00 $8,523.00 $9.00 $8,523.00 B3 2 HM A C L 1 / 2 " P G 5 8 - 2 2 T r e n c h P a t c h 4 " D e p t h L F 94 7 30 . 0 0 $ 28 , 4 1 0 . 0 0 $ $0 . 1 0 $9 4 . 7 0 $6 . 0 0 $5 , 6 8 2 . 0 0 $ 1 0 . 0 0 $9 , 4 7 0 . 0 0 $ 1 5 . 0 0 $ 1 4 , 2 0 5 . 0 0 $ 1 5 . 0 0 $ 1 4 , 2 0 5 . 0 0 $ 1 5 . 0 0 $ 1 4 , 2 0 5 . 0 0 B3 3 PR V S t a t i o n a n d A p p u r t e n a n c e s EA 1 55 , 0 0 0 . 0 0 $ 55 , 0 0 0 . 0 0 $ $6 1 , 2 2 4 . 4 5 $ 6 1 , 2 2 4 . 4 5 $ 5 9 , 0 0 0 . 0 0 $ 5 9 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 6 0 , 0 0 0 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 7 0 , 0 0 0 . 0 0 $ 6 5 , 0 0 0 . 0 0 $ 6 5 , 0 0 0 . 0 0 $ 7 2 , 0 0 0 . 0 0 $ 7 2 , 0 0 0 . 0 0 B3 4 Sp e c i a l C o n n e c t i o n 1 2 i n . EA 1 4, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ $2 , 1 0 0 . 0 0 $2 , 1 0 0 . 0 0 $ 3 , 9 0 0 . 0 0 $3 , 9 0 0 . 0 0 $ 4 , 5 0 0 . 0 0 $4 , 5 0 0 . 0 0 $ 6 , 0 0 0 . 0 0 $6,000.00 $ 1 , 9 0 0 . 0 0 $1,900.00 $ 4 , 0 0 0 . 0 0 $4,000.00 B3 5 Sp e c i a l C o n n e c t i o n 8 i n a n d s m a l l e r EA 3 3, 0 0 0 . 0 0 $ 9, 0 0 0 . 0 0 $ $1 , 9 9 0 . 0 0 $5 , 9 7 0 . 0 0 $ 3 , 8 0 0 . 0 0 $ 1 1 , 4 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 1 , 4 5 0 . 0 0 $4,350.00 $ 3 , 5 0 0 . 0 0 $ 1 0 , 5 0 0 . 0 0 B3 6 Si t e R e s t o r a t i o n LS 1 6, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ $5 , 0 0 0 . 0 0 $5 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 1 2 , 0 0 0 . 0 0 $ 3 , 5 0 0 . 0 0 $3 , 5 0 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 $ 1 8 , 0 0 0 . 0 0 $ 1 8 , 0 0 0 . 0 0 $ 4 , 0 0 0 . 0 0 $4,000.00 B3 7 As - B u i l t s LS 1 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ $3 , 0 0 0 . 0 0 $3 , 0 0 0 . 0 0 $ 4 0 0 . 0 0 $4 0 0 . 0 0 $ 7 5 0 . 0 0 $7 5 0 . 0 0 $ 5 , 0 0 0 . 0 0 $5,000.00 $ 6 3 0 . 0 0 $630.00 $ 1 , 0 0 0 . 0 0 $1,000.00 B3 8 8" D i a m e t e r W e t T a p ( P r e s s u r e C o n n e c t i o n ) t o 24 " M a i n LS 1 12 , 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ $7 , 2 4 0 . 0 0 $7 , 2 4 0 . 0 0 $ 7 , 0 0 0 . 0 0 $7 , 0 0 0 . 0 0 $ 7 , 0 0 0 . 0 0 $7 , 0 0 0 . 0 0 $ 8 , 0 0 0 . 0 0 $8,000.00 $ 7 , 3 0 0 . 0 0 $7,300.00 $ 6 , 5 0 0 . 0 0 $6,500.00 B3 9 Mi n o r C h a n g e s ES T 1 7, 0 0 0 . 0 0 $ 7, 0 0 0 . 0 0 $ $7 , 0 0 0 . 0 0 $7 , 0 0 0 . 0 0 $7 , 0 0 0 . 0 0 $7,000.00 $7,000.00 $7,000.00 Su b t o t a l 3 2 7 , 6 6 7 . 5 9 $ Su b t o t a l $ 2 4 7 , 1 8 9 . 9 5 S u b t o t a l $ 2 6 9 , 1 6 3 . 7 5 S u b t o t a l $ 2 8 5 , 9 5 7 . 0 0 S u b t o t a l $ 3 3 4 , 6 5 8 . 0 0 S u b t o t a l $ 3 2 1 , 5 5 4 . 2 0 S u b t o t a l $ 3 4 2 , 2 5 7 . 5 0 *W S S T ( 9 . 5 % ) 3 1 , 1 2 8 . 4 2 $ *W S S T ( 9 . 5 % ) $ 2 3 , 4 8 3 . 0 5 * W S S T ( 9 . 5 % ) $ 2 5 , 5 7 0 . 5 6 * W S S T ( 9 . 5 % ) $ 2 7 , 1 6 5 . 9 2 * W S S T ( 9 . 5 % ) $ 3 1 , 7 9 2 . 5 1 * W S S T ( 9 . 5 % ) $ 3 0 , 5 4 7 . 6 5 * W S S T ( 9 . 5 % ) $ 3 2 , 5 1 4 . 4 6 To t a l 3 5 8 , 7 9 6 . 0 1 $ To t a l $ 2 7 0 , 6 7 3 . 0 0 To t a l $ 2 9 4 , 7 3 4 . 3 1 To t a l $ 3 1 3 , 1 2 2 . 9 2 Total $ 3 6 6 , 4 5 0 . 5 1 Total $ 3 5 2 , 1 0 1 . 8 5 Total $ 3 7 4 , 7 7 1 . 9 6 C o n t i n g e n c y - $ To t a l 3 5 8 , 7 9 6 . 0 1 $ $2 7 0 , 6 7 3 . 0 0 $2 9 4 , 7 3 4 . 3 1 $3 1 3 , 1 2 2 . 9 2 $366,450.51 $352,101.85 $374,771.96 TO T A L C O N T R A C T $9 3 3 , 6 6 8 . 6 7 $6 5 2 , 3 5 2 . 2 2 $7 1 0 , 9 5 2 . 8 4 $7 5 7 , 7 0 3 . 8 7 $844,263.62 $914,801.00 $915,688.28 6/ 6 / 2 0 1 2 S:\ENGR\Megan\Engineering Admin\PROJECTS\E1JE.2012 Waterline Project\Bid Tab 2012 Watermain.xls Pa c k e t Pa g e 20 9 of 47 1 Packet Page 210 of 471    AM-4913     2. L.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Report on bids opened June 7, 2012 for the Talbot Road Storm Drain Improvements project and award of contract to Kamins Construction in the amount of $317,178.62. Recommendation Accept bid and award contract to Kamins Construction. Previous Council Action On February 21, 2012 Council authorized Staff to call for bids for the Talbot Road Storm Drain Improvements project. On June 12, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative On June 7, 2012, the City received six (6) bids for the Talbot Road Storm Drain Improvements Project. The bids ranged from a low of $317,178.62 to a high of $754,366.00. The bid tabulation summary is attached as Exhibit 1. Kamins submitted the apparent low bid of $317,178.62. The engineer’s estimate was $338,410. A review of the low bidder’s record is in progress and will be finalized prior to the committee meeting.   The Talbot Road Storm Drain Improvement Project will upgrade portions of the City’s Storm Drain Pipe system by installing approximately 530 linear feet of 12 and 30-inch storm drain pipe and associated appurtenances near the 8200 block of Talbot Road. The Projects will focus on mitigating drainage issues around the construction area and help improve conveyance of stormwater flow.  The total estimated project costs are being developed and will be provided to the committee for review.   The 2012 available project budget is $598,000 and is being funded by the 412-200 Storm Fund.    Attachments Exhibit 1 - Bid Tab Exhibit 2 - Site Map Form Review Packet Page 211 of 471 Inbox Reviewed By Date Public Works Phil Williams 06/14/2012 09:05 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 11:59 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 04:11 PM Final Approval Date: 06/14/2012  Packet Page 212 of 471 Schedule A Engineer's Cost Opinion Kamins New West Development Westwater Construction ICI Kar-Vel Road Constr NW Item Qty Unit Description Spec Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price A1 1 LS Mobilization/Demob SP-9 50,000.00$ 50,000.00$ 40,550.40$ 40,550.40$ 28,000.00$ 28,000.00$ 35,000.00$ 35,000.00$ 40,000.00$ 40,000.00$ 60,000.00$ 60,000.00$ 100,000.00$ ########## A2 1 LS Shoring and Trench Safety SP-3 & SP-9 9,000.00$ 9,000.00$ 10,200.00$ 10,200.00$ 3,000.00$ 3,000.00$ 10,000.00$ 10,000.00$ 7,500.00$ 7,500.00$ 30,000.00$ 30,000.00$ 45,000.00$ 45,000.00$ A3 1 LS TESC SP-2 & SP-9 4,000.00$ 4,000.00$ 3,000.00$ 3,000.00$ 2,000.00$ 2,000.00$ 2,200.00$ 2,200.00$ 1,000.00$ 1,000.00$ 1,500.00$ 1,500.00$ 3,000.00$ 3,000.00$ A4 409 LF Silt Fence WSDOT 8- 01.3(9)A 5.00$ 2,045.00$ 4.80$ 1,963.20$ 5.00$ 2,045.00$ 5.00$ 2,045.00$ 3.00$ 1,227.00$ 3.00$ 1,227.00$ 9.00$ 3,681.00$ A5 4 EA Inlet Protection WSDOT 8- 01.3(9)D 100.00$ 400.00$ 54.00$ 216.00$ 85.00$ 340.00$ 50.00$ 200.00$ 100.00$ 400.00$ 60.00$ 240.00$ 90.00$ 360.00$ A6 1 LS Traffic Control SP-1 & SP-9 40,000.00$ 40,000.00$ 16,920.00$ 16,920.00$ 6,000.00$ 6,000.00$ 32,000.00$ 32,000.00$ 12,000.00$ 12,000.00$ 10,000.00$ 10,000.00$ 40,000.00$ 40,000.00$ A7 1 LS Surveying, Staking & Referencing SP-3, SP-10 15,000.00$ 15,000.00$ 3,000.00$ 3,000.00$ 2,500.00$ 2,500.00$ 1,000.00$ 1,000.00$ 7,000.00$ 7,000.00$ 10,000.00$ 10,000.00$ 7,000.00$ 7,000.00$ A8 510 LF Imported Backfill Material SP-10 12.00$ 6,120.00$ 162.21$ 82,727.10$ 10.00$ 5,100.00$ 30.00$ 15,300.00$ 55.00$ 28,050.00$ 0.25$ 127.50$ 45.00$ 22,950.00$ A9 200 CY Imported Foundation Base Material SP-10 12.00$ 2,400.00$ 51.60$ 10,320.00$ 40.00$ 8,000.00$ 100.00$ 20,000.00$ 40.00$ 8,000.00$ 27.00$ 5,400.00$ 45.00$ 9,000.00$ A10 22 LF 12" Dia. DIP SD Pipe CL-52 SP-10 100.00$ 2,200.00$ 112.91$ 2,484.02$ 250.00$ 5,500.00$ 100.00$ 2,200.00$ 150.00$ 3,300.00$ 150.00$ 3,300.00$ 300.00$ 6,600.00$ A11 510 LF 30" Dia Profile Wall PVC SD Pipe SP-11 120.00$ 61,200.00$ 99.34$ 50,663.40$ 310.00$ ##########285.00$ ##########330.00$ #########470.00$ ##########350.00$ ########## A12 115 LF Temporary Trench Patch SP-11 5.00$ 575.00$ 22.43$ 2,579.45$ 20.00$ 2,300.00$ 20.00$ 2,300.00$ 30.00$ 3,450.00$ 8.00$ 920.00$ 125.00$ 14,375.00$ A13 115 LF Crushed Surfacing Base Course SP-11 18.00$ 2,070.00$ 39.39$ 4,529.85$ 18.00$ 2,070.00$ 20.00$ 2,300.00$ 30.00$ 3,450.00$ 2.00$ 230.00$ 45.00$ 5,175.00$ A14 115 LF HMA CL 1/2" PG 58-22, trench patch 4-inch depth SP-5, SP-11 160.00$ 18,400.00$ 66.00$ 7,590.00$ 60.00$ 6,900.00$ 80.00$ 9,200.00$ 100.00$ 11,500.00$ 62.00$ 7,130.00$ 175.00$ 20,125.00$ A15 1 LS Site Restoration SP-4, SP-12 15,000.00$ 15,000.00$ 4,704.00$ 4,704.00$ 3,000.00$ 3,000.00$ 20,000.00$ 20,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 15,000.00$ 20,000.00$ 20,000.00$ A16 1 LS As-Builts SP-6, SP-12 2,000.00$ 2,000.00$ 1,200.00$ 1,200.00$ 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,000.00$ 1,000.00$ 300.00$ 300.00$ 2,000.00$ 2,000.00$ A17 1 EST Minor Changes SP-12 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ A18 1 EA MH 60" Diamater Type 3 Less Than 6' deep SP-12 3,000.00$ 3,000.00$ 2,920.80$ 2,920.80$ 3,000.00$ 3,000.00$ 3,000.00$ 3,000.00$ 4,000.00$ 4,000.00$ 5,000.00$ 5,000.00$ 9,000.00$ 9,000.00$ A19 1 EA MH 60" Diamater Type 3 6' to Less Than 12' deep SP-12 5,000.00$ 5,000.00$ 3,409.20$ 3,409.20$ 4,500.00$ 4,500.00$ 3,000.00$ 3,000.00$ 7,500.00$ 7,500.00$ 6,000.00$ 6,000.00$ 17,000.00$ 17,000.00$ A20 1 EA MH 60" Diamater Type 3 12' to Less Than 18' deep SP-12 8,000.00$ 8,000.00$ 3,676.80$ 3,676.80$ 6,000.00$ 6,000.00$ 6,000.00$ 6,000.00$ 12,000.00$ 12,000.00$ 17,000.00$ 17,000.00$ 27,000.00$ 27,000.00$ A21 2 EA MH 60" Diamater Type 3 18' to Less Than 24' deep SP-12 12,000.00$ 24,000.00$ 6,873.60$ 13,747.20$ 10,000.00$ 20,000.00$ 6,000.00$ 12,000.00$ 20,000.00$ 40,000.00$ 20,000.00$ 40,000.00$ 45,000.00$ 90,000.00$ A22 1 EA CB Type 2 60" Dia SP-12 3,000.00$ 3,000.00$ 3,316.80$ 3,316.80$ 2,600.00$ 2,600.00$ 3,000.00$ 3,000.00$ 4,000.00$ 4,000.00$ 6,000.00$ 6,000.00$ 11,000.00$ 11,000.00$ A23 1 EA CB Type 2 60" Dia with Tide Gate SP-13 20,000.00$ 20,000.00$ 10,064.40$ 10,064.40$ 10,000.00$ 10,000.00$ 12,500.00$ 12,500.00$ 20,000.00$ 20,000.00$ 16,000.00$ 16,000.00$ 15,000.00$ 15,000.00$ A24 1 EA 12" Connection to Exist Drainage Struct WSDOT 7- 05.3(3), SP-13 1,000.00$ 1,000.00$ 600.00$ 600.00$ 1,500.00$ 1,500.00$ 500.00$ 500.00$ 1,000.00$ 1,000.00$ 1,800.00$ 1,800.00$ 10,000.00$ 10,000.00$ A25 1 EA 30" Connection to Exist Drainage Struct WSDOT 7- 05.3(3), SP-13 10,000.00$ 10,000.00$ 900.00$ 900.00$ 3,500.00$ 3,500.00$ 1,000.00$ 1,000.00$ 8,000.00$ 8,000.00$ 4,000.00$ 4,000.00$ 20,000.00$ 20,000.00$ A26 2 EA Plug Existing Pipe in Exist Drainage Struct WSDOT 7- 08.3(4), SP-13 500.00$ 1,000.00$ 600.00$ 1,200.00$ 300.00$ 600.00$ 500.00$ 1,000.00$ 500.00$ 1,000.00$ 1,400.00$ 2,800.00$ 4,500.00$ 9,000.00$ A27 3 EA Relocation of Existing Water Service Pipe SP-14 1,000.00$ 3,000.00$ 1,200.00$ 3,600.00$ 500.00$ 1,500.00$ 1,000.00$ 3,000.00$ 1,250.00$ 3,750.00$ 500.00$ 1,500.00$ 1,000.00$ 3,000.00$ A28 3 EA Relocation of Existing Sewer Service Pipe SP-14 1,000.00$ 3,000.00$ 1,440.00$ 4,320.00$ 1,000.00$ 3,000.00$ 1,500.00$ 4,500.00$ 1,250.00$ 3,750.00$ 500.00$ 1,500.00$ 10,000.00$ 30,000.00$ A29 60 LF Asphalt Roll Curb SP-14 5.00$ 300.00$ 3.60$ 216.00$ 15.00$ 900.00$ 20.00$ 1,200.00$ 15.00$ 900.00$ 8.00$ 480.00$ 55.00$ 3,300.00$ A30 60 SF Asphalt Sidewalk SP-14 20.00$ 1,200.00$ 6.00$ 360.00$ 8.00$ 480.00$ 25.00$ 1,500.00$ 15.00$ 900.00$ 16.00$ 960.00$ 55.00$ 3,300.00$ A31 10 CY Controlled Density Fill SP-14, WSDOT 2- 09.3(1)E 50.00$ 500.00$ 120.00$ 1,200.00$ 125.00$ 1,250.00$ 125.00$ 1,250.00$ 110.00$ 1,100.00$ 90.00$ 900.00$ 400.00$ 4,000.00$ A32 1 FA Dewatering SP-7, SP-14, WSDOT 1-09.6 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ Subtotal 338,410.00$ Subtotal ##########Subtotal ##########Subtotal ##########Subtotal #########Subtotal ##########Subtotal ########## 9.5% Tax N/A 9.5% Tax N/A 9.5% Tax N/A 9.5% Tax N/A 9.5% Tax N/A 9.5% Tax N/A 9.5% Tax N/A Total Contract 338,410.00$ Total Contract ##########Total Contract ##########Total Contract ##########Total Contract #########Total Contract ##########Total Contract ########## 7-Jun-12 CITY OF EDMONDS TALBOT ROAD STORM DRAINAGE E9FB / c307 BID TAB Packet Page 213 of 471 Packet Page 214 of 471    AM-4915     2. M.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization for Mayor to sign Addendum No. 2 to the Professional Services Agreement with CHS Engineers, LLC. Recommendation Authorize Mayor to sign Addendum No. 2. Previous Council Action On November 3, 2008, Council authorized Staff to advertise a Request for Qualifications (RFQ) for design services for the Sewer Lift Stations Rehabilitation Project. On July 21, 2009 Council authorized the Mayor to sign a professional services agreement with CHS Engineers, LLC for design services for the Sewer Lift Stations Rehabilitation Project. On November 7, 2011, the CS/DS committee reviewed Addendum No. 1 and recommended it be placed on the Council agenda for review and approval.  On November 15, 2011, Council approved Addendum No. 1. On June 12, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative The 2006 Sanitary Sewer Comprehensive Plan identified the need to refurbish and upgrade nine existing sewer lift (pump) stations constructed in the 1960's and 1970's as part of the City’s 6-year Capital Improvement Program. The existing mechanical and electrical equipment that operate these stations are obsolete and need to be replaced to prevent pump failures, reduce the risk of sewage overflows and reduce maintenance costs. The piping and ventilation will also be upgraded to improve the operation of the lift stations. The design work included the following elements: 1) Electrical; 2) System Analysis and Sizing; 3) Mechanical; 4) Ventilation; and 5) Operations and Maintenance.  This amendment provides additional design for lift stations 4, 5 and 14 and increases the budget for construction management services during construction.  The following outlines the additional design services at each station. 1. Lift Station 4 - Revise final design to locate electrical equipment within limits of permanent sewer easement after easement was obtained from property owner. Packet Page 215 of 471 2. Lift Station 5 - Revise final design to provide new dedicated power and water services to the Station. 3. Lift Station 14 - Revise final design to suit final easement configuration following settlement negotiations with property owner.      The amendment also includes a management reserve of $35,600 during the construction phase to provide additional support services if required.   The amount of services provided by the consultant during construction is subject to staff availability and other projects being managed by staff over the next year.  The construction duration is expected to be 12-15 months and will depend on the contractor's schedule and weather delays.   The cost of Addendum No. 2 is $83,500 and includes the $35,600 management reserve.  The project costs are being funded by the 412-300 Sewer Utility Fund.       Attachments Attachment 1-Addendum No. 2 Form Review Inbox Reviewed By Date Public Works Phil Williams 06/14/2012 09:05 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 11:55 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 04:15 PM Final Approval Date: 06/14/2012  Packet Page 216 of 471 P a c k e t P a g e 2 1 7 o f 4 7 1 P a c k e t P a g e 2 1 8 o f 4 7 1 P a c k e t P a g e 2 1 9 o f 4 7 1 P a c k e t P a g e 2 2 0 o f 4 7 1 P a c k e t P a g e 2 2 1 o f 4 7 1 P a c k e t P a g e 2 2 2 o f 4 7 1    AM-4914     2. N.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Bertrand Hauss Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Ordinance amending the Edmonds City Code (ECC) 8.64.065 Parking Provisions on Sunset Avenue. Recommendation Approve ordinance. Previous Council Action On June 12, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative The Downtown Parking Committee composed of City Council, the Police Department, the Engineering Division and Edmonds Citizens reviews requests and makes recommendations on parking changes. Last year, a driveway was added in front of 111 Sunset Avenue, to allow garbage trucks to access the property garbage dumpster. Given that this stretch of Sunset has a high parking demand, a parking stall was added in front of this driveway. Seeing as the access is needed on a very limited basis, parking should be allowed during most hours of the day with 3-hour restrictions and no parking allowed during garbage truck pick-up hours (Saturday mornings). A parking sign with the specific parking limitations was added shortly after the stall was added. However, the parking limitations currently aren’t enforceable since it is not identified in Section 8.64.065 of the Edmonds City Code (ECC). The proposed ordinance would change this section of the ECC to correct the problem. The ordinance has been reviewed and approved by the City attorney’s office.  The Downtown Parking Committee recommends the following ECC revision (underlined in the table below):  8.64.065 Schedule VI-A – Parking time limited for certain periods of time on certain streets. In accordance with ECC 8.48.155 and when signs are erected giving notice thereof, no person shall stop, stand or park a vehicle for a period of time longer than the number of hours set forth below, or between the hours set forth below:    Name of Street or Road Hours – Stopped, Standing or Parking Prohibited Packet Page 223 of 471 10. Signed parking stall at 111 Sunset Ave.   Three-hour parking from midnight to 6:00 p.m. except Sundays and holidays. No parking 2:00 a.m. to 8:00 a.m. on Saturdays. Attachments Attachment 1 - Proposed Ordinance Form Review Inbox Reviewed By Date Public Works Phil Williams 06/14/2012 09:05 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 11:59 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 04:13 PM Final Approval Date: 06/14/2012  Packet Page 224 of 471 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.64.065 BY ADDING PARKING LIMITATION TO THE NEW PARKING STALL IN FRONT OF 111 SUNSET AVENUE; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, high parking demand exists along the southern end of Sunset Avenue due to the many residences, commercial businesses on Main Street, and the scenic views along Sunset Avenue; WHEREAS, a parking stall was recently added in front of a new driveway in front of 111 Sunset Avenue in Edmonds, to provide access for garbage trucks to the property garbage dumpster; WHEREAS, access to the driveway is only needed for a short time period on Saturday mornings for garbage pick-up; WHEREAS, the Edmonds City Code does not include a provision regarding parking limitations for this new stall to allow the Edmonds Police Department to enforce parking limitation; and WHEREAS, upon the recommendation of the Downtown Parking Committee, the City Council finds that parking limitation for this stall should be added to the Edmonds City Code; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 8.64.065 of the ECC Schedule VI-A - Parking time limited for certain periods of time on certain streets is hereby amended to read as follows (new language Packet Page 225 of 471 - 2 - is underlined): 8.64.065 Schedule VI-A – Parking time limited for certain periods of time on certain streets. In accordance with ECC 8.48.155 and when signs are erected giving notice thereof, no person shall stop, stand or park a vehicle for a period of time longer than the number of hours set forth below, or between the hours set forth below: Name of Street or Road Hours – Stopped, Standing or Parking Prohibited 1. Sunset Beach access way and Sunset Beach Park. Four hours maximum at any one time. 2. West side of Sunset Avenue from Edmonds Street to Caspers Street. Four-hour parking 8:00 a.m. to 10:00 p.m. No parking from 10:00 p.m. to 8:00 a.m.; provided, however, the city council may adjust the four-hour parking time and the no parking time set forth in this subsection by appropriate motion and upon erection of appropriate signs. 3. West side of Admiral Way from Dayton Street to a point 260 feet southerly. Two-hour parking from 6:00 p.m. on Friday to midnight on Sunday, and from 6:00 p.m. on those days immediately preceding public holidays to midnight on said public holidays. 4. Both sides of the portion of 75th Place West, north of North Meadowdale Road. Four-hour parking, 8:00 a.m. to 10:00 p.m. No parking from 10:00 p.m. to 8:00 a.m. Packet Page 226 of 471 - 3 - 5. Five parking spaces designated by city engineer and located at the terminus and southerly end of Ocean Avenue. Two hours maximum between the hours of 8:00 a.m. and dusk.* No parking between dusk and 8:00 a.m. 6. Both sides of Admiral Way from its intersection with Dayton Street and south thereof to the end of the public right- of-way (approximately 2,300 feet). Three hours maximum at any one time. 7. Bracket’s Landing parking lot. Four hours maximum at any one time. 8. Signed parking stalls at City Hall, Public Safety, and City Park parking lots. No use except for electric or plug-in hybrid vehicles for three hours maximum while charging. 9. Signed parking stalls at 6th Avenue at the Main Street intersection. Thirty-minute limit for any use other than electric or plug-in hybrid vehicles. Electric or plug-in hybrid vehicles for three hours maximum while charging. 10. Signed parking stall in front of 111 Sunset Avenue. Three-hour parking from midnight to 6:00 p.m. except Sundays and holidays. No parking 2:00 a.m. to 8:00 a.m. on Saturdays. * Dusk is hereby defined as commencing 30 minutes following sunset. Section 2. Severability. If any section, sentence, clause or phrase of this Packet Page 227 of 471 - 4 - ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. SUMMARY OF ORDINANCE NO. __________ Packet Page 228 of 471 - 5 - of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 8.64.065 BY ADDING PARKING LIMITATION TO THE NEW PARKING STALL IN FRONT OF 111 SUNSET AVENUE; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE Packet Page 229 of 471    AM-4906     2. O.              City Council Meeting Meeting Date:06/19/2012 Time:Consent   Submitted For:Jen Machuga Submitted By:Jen Machuga Department:Planning Review Committee: Planning/Parks/Public Works Committee Action: Recommend Review by Full Council Type: Action  Information Subject Title Ordinance amending the portions of ECDC Chapter 20.20 related to urban farming. (File No. AMD20120002) Recommendation Adopt the ordinance (Exhibit 1) as prepared by the City Attorney. (Note that Council may elect to adopt the alternate sign language included in Exhibit 3 -- but this will require Council to pull this item from the consent agenda and specify this change. See discussion in the Narrative section, below.) Previous Council Action This item was discussed with the Planning, Parks, and Public Works Council Committee on February 14, 2012.  The Committee moved to forward the item to the Planning Board for review.  Following the Planning Board's hearing on April 11, 2012, the item was forwarded to the full Council with a recommendation for approval.  A public hearing was conducted before the Council on May 1, 2012.  Following the close of the public hearing, the Council voted to approve the Planning Board's recommendation on revisions to the urban farming regulations of ECDC 20.20 and direct the City Attorney to prepare an ordinance for Council adoption.  Minutes from the May 1, 2012 Council meeting are provided as Exhibit 2. Narrative As requested by the Council, the City Attorney has prepared an ordinance for revisions to the urban farming regulations within ECDC 20.20.  This ordinance is included as Exhibit 1, which includes the changes to ECDC 20.20 that were recommended to the Council by the Planning Board as Attachment A. The ordinance would eliminate the requirement for a conditional use permit for urban farms in order to be consistent with the provisions of state law related to the peddling of produce (RCW 36.70.090).  Additionally, the ordinance would eliminate permit requirements for a sign on a display utilized for the sale of produce. During the May 1, 2012 Council meeting, staff brought it to the Council's attention that displays at urban farms are oftentimes simply a table set out with produce displayed on top of it.  In these cases, a small Packet Page 230 of 471 freestanding sign might be utilized instead of a sign affixed to the actual produce display.  Staff suggested that the Council may wish to clarify the new language within ECDC 20.20.020.B to state that a building permit and conditional use permit are not required for a sign associated with a display utilized for the sale of produce instead of stating that these permits are not required for a sign on a display utilized for the sale of produce.  It was not entirely clear which version of this statement the Council wanted to adopt with the ordinance.  The attached ordinance (Exhibit 1) includes the revised code language exactly as recommended by the Planning Board (Attachment 1 of Exhibit 1) stating that the permits are not required for a sign on a display utilized for the sale of produce.  If, however, it was the Council's intention to change the wording of this code section to specify that the permits are not required for a sign associated with a produce display (i.e. allowing for a freestanding sign instead of one affixed to the display), this item can be pulled from the consent agenda and the Council may choose to replace the code language included as Attachment 1 of Exhibit 1 with the alternate language included as Exhibit 3.  Attachments Exhibit 1: Urban Farming Ordinance Exhibit 2: Council Minutes 5/1/12 Exhibit 3: Alternate Code Language Form Review Inbox Reviewed By Date Planning Department Rob Chave 06/14/2012 12:39 PM City Clerk Sandy Chase 06/14/2012 12:41 PM Mayor Dave Earling 06/15/2012 08:59 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Jen Machuga Started On: 06/12/2012 02:52 PM Final Approval Date: 06/15/2012  Packet Page 231 of 471 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PORTIONS OF CHAPTER 20.20 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE RELATED TO URBAN FARMING. WHEREAS, RCW 36.71.090 makes it lawful for any farmer, gardener, other person, without license, to sell, deliver, or peddle any fruits, vegetables, berries, eggs, or any farm produce or edibles raised, gathered, produced, or manufactured by such person; and WHEREAS, RCW 36.71.090 prohibits cities from passing or enforcing any ordinance prohibiting the sale by or requiring license from the producers and manufacturers of farm produce and edibles; and WHEREAS, the Edmonds City Council wishes to ensure that the city’s ordinances conform to state law; and WHEREAS, it has been suggested that certain provisions in chapter 20.20 ECDC could be interpreted to conflict with state law; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 20.20 of the Edmonds Community Development Code, entitled “Home Occupations,” is hereby amended to read as set forth in attachment A, which is attached hereto and incorporated herein by this reference as if set forth in full (new text is shown in underline; deleted text is shown in strike-through). Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. EXHIBIT 1 Packet Page 232 of 471 Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 233 of 471 3 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PORTIONS OF CHAPTER 20.20 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE RELATED TO URBAN FARMING. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE 4840-7251-8158, v. 1 Packet Page 234 of 471 Chapter 20.20 HOME OCCUPATIONS Sections: 20.20.000 Purpose. 20.20.010 Home occupation. 20.20.020 General regulation. 20.20.030 Permit. 20.20.000 Purpose. A home occupation is generally an economic enterprise operated within a dwelling unit, or buildings accessory to the dwelling unit which are incidental and secondary to the residential use of the dwelling unit, including the use of the dwelling unit as a business address in the phone directory or as a post office mailing address. The purpose of this chapter is to allow residents to carry on home occupations on their property while guaranteeing neighboring residents freedom from excessive noise, excessive traffic, nuisance, fire hazard and other possible potential negative impacts from the maintenance of a commercial use within a residential neighborhood. The purpose of this chapter is to permit two types of home use occupations while prohibiting other commercial uses in residential neighborhoods. Commercial enterprises employing only the residents of a structure which are operated entirely within the structure are intended to be permitted activities. The city’s community sustainability element of the comprehensive plan encourages local business and reductions in the city’s overall greenhouse gas emissions, so this chapter seeks to encourage home-based work and business activities while preserving the character of residentially zoned neighborhoods by limiting the number of customers and employees permitted to visit the home occupation. [Ord. 3840 § 1, 2011]. 20.20.010 Home occupation. A home occupation may be conducted as a permitted secondary use in any residential zone of the city subject to the following regulations: A. A home occupation shall be a permitted use if it: 1. Is carried on exclusively by a family member residing in the dwelling unit; and 2. Is conducted entirely within the structures on the site, without any significant outdoor activity; and 3. Uses no heavy equipment, power tools or power sources not common to a residence; and 4. Has no pickup or delivery by business related commercial vehicles which exceeds 20,000 pounds gross vehicle weight (except for the U.S. mail and standard UPS/FedEx sized delivery vehicles); and Attachment A Packet Page 235 of 471 5. Creates no noise, dust, glare, vibration, odor, smoke or other impact adverse to a residential area beyond that normally associated with residential use; and 6. Does not include any employees outside of the family members residing at the residence, including but not limited to persons working at or visiting the subject property; and 7. Complies with all performance criteria established pursuant to ECDC 17.60.010; and 8. Does not park or store more than one commercial vehicle or any commercial vehicle over 10,000 pounds licensed gross vehicle weight per dwelling unit pursuant to ECDC 17.50.100. B. A home occupation which does not meet one or more of the requirements of subsection (A) of this section may be approved as a staff approval (Type II decision) if the home occupation will not harm the character of the surrounding neighborhood as evidenced by meeting all of the following criteria: 1. The temporary and permanent keeping of animals associated with a home occupation must comply with all provisions of Chapter 5.05 ECC, Animal Control, and ECDC Title 16; and 2. The home occupation will not include storage, display of goods, building materials and/or the operation of building machinery, commercial vehicles or other tools, unless it meets all of the following criteria: a. Is wholly enclosed within a structure or building; b. Does not emit noise, odor or heat; and c. Does not create glare or emit light from the site in violation of the city’s performance criteria; and 3. Does not create a condition which injures or endangers the comfort, or pose health or safety threats to persons on abutting properties or streets; and 4. Does not include visits to the site from more than one nonresident employee per day; and 5. Does not include visits from customers in excess of one vehicle per hour; and 6. Does not include visits from customers between the hours of 9:00 p.m. and 8:00 a.m.; and 7. If visits to the site are to be made by either an off-site employee or customer, on-site parking shall be provided for at least three vehicles; and 8. No parking or storage is provided for more than one commercial vehicle or any commercial vehicle over 10,000 pounds licensed gross vehicle weight per dwelling unit pursuant to ECDC 17.50.100. Packet Page 236 of 471 C. Urban Farming. 1. “Urban farming” is defined as the display or sale of edible farm products or fresh produce grown on-site. 2. A home occupation for urban farming not meeting the criteria of subsection (A) of this section may be approved as a Type II decision is a permitted secondary use in all residential zones if it meets all of the criteria contained in subsection (B) of this section, except that: a. Subsection (B)(5) of this section does not apply. An applicant for a home occupation for the sale of on-site farm products or produce shall be required to submit a written statement indicating compliance with the applicable criteria of ECDC 20.20.010(B) accompanied by a site plan showing how any visitors to the site can be accommodated without creating a traffic hazard or nuisance to adjoining properties. b. The general prohibition of the display of goods and requiring the business to be wholly enclosed within a building in subsection (B)(2) of this section do not apply to the display or sale of edible farm products or produce, so long as the display is removed during nonoperating hours. D. Artist Studio. 1. An “artist studio” is defined as the display or sale of hand-made products (artwork) that are produced on-site. Items or artwork created off-site are not included in this definition. 2. A home occupation for an artist studio not meeting the criteria of subsection (A) of this section may be permitted as a Type II decision if it meets all of the criteria contained in subsection (B) of this section, except that: a. Subsection (B)(5) of this section does not apply. An applicant for a home occupation for an artist studio shall be required to submit a site plan showing how any visitors to the site can be accommodated without creating a traffic hazard or nuisance to adjoining properties. b. The display or sale of hand-made artwork shall remain completely enclosed within a building pursuant to subsection (A)(2) of this section. [Ord. 3840 § 1, 2011]. 20.20.020 General regulation. A. Sale or Display of Goods. No goods shall be sold or rendered on the premises except instructional materials pertinent to the home occupation (e.g., music books), or as described above in ECDC 20.20.010(C) for urban farming or ECDC 20.20.010(D) for artist studio. Display or storage of goods outside the premises or in the window thereof is prohibited, except related to an urban farming Packet Page 237 of 471 display located entirely on the subject property. Such farm or produce display shall be removed during the hours it is not in operation. B. Signs. A sign is permitted in conjunction with a home occupation approval and shall not exceed four square feet in size. The sign area shall be calculated as part of, not in addition to, the total sign area permitted on the site. A building permit and a Type II conditional use permit are required for any proposed commercial signage in a residential zone. These permits are not required for a sign on a display utilized for the sale of produce associated with an urban farm as provided for in ECDC 20.20.010(C)(2)(b). C. Reasons for Denial. A home occupation is a special exception to the zoning ordinance and the applicant has the burden of persuasion that he/she comes within the stated purposes and criteria of this chapter. The following are among common reasons for denial but are not intended to be exclusive: 1. The on-street or on-site parking of trucks or other types of equipment associated with the home occupation; 2. The littered, unkempt and otherwise poorly maintained condition of the dwelling site; 3. Visits to the site are made by more than one vehicle per hour, such as a contractor or business operation that includes multiple employees meeting at the site to collect materials or equipment that will be used at another location; 4. Noncompliance with the criteria of this chapter or conditions of approval or other provisions of city ordinance; and/or 5. The proposal cannot be conditioned in order to meet the criteria and findings of the chapter. [Ord. 3840 § 1, 2011]. 20.20.030 Permit. All permits for home occupations are personal to the applicant and shall not be transferred or otherwise assigned to any other person. The permit will automatically expire when the applicant named on the permit application moves from the site. The home occupation shall also automatically expire if the permittee fails to maintain a valid business license or the business license is suspended or revoked. The home occupation shall not be transferred to any site other than that described on the application form. [Ord. 3840 § 1, 2011]. Packet Page 238 of 471 Edmonds City Council Approved Minutes May 1, 2012 Page 8 suggested the Commission meet with Mr. Taraday to discuss how their recommendation would apply. Ms. Hite explained some Commissioners served on the previous Commission; the City Attorney at that time interpreted the law slightly differently which has created some confusion. The intent of the Commission is for their recommendation to apply to the current Council beginning on January 1, 2013. The Council salary and benefits remain the same, only the method of payment changes. She summarized if the Council took no action, the Commission could file their recommendation with the City Clerk and when the Council adopts the 2013 budget, funds will be included in the budget and the method of payment will change beginning January 1, 2013. Student Representative Springer asked how the Council’s salary and benefits compared with other cities. Co-Chair Hunter answered information was provided to the Council earlier in the process. The proposed change put the Council’s compensation in the upper level. The intent was to rearrange the existing compensation to provide more flexibility. Mayor Earling thanked the Commission for their work. 8. PUBLIC HEARING ON POTENTIAL AMENDMENTS TO THE HOME OCCUPATION REGULATIONS RELATED TO URBAN FARMING (ECDC 20.20). THE AMENDMENT FOCUSES ON ELIMINATING THE REQUIREMENT FOR A TYPE II CONDITIONAL USE PERMIT, WHILE RETAINING CERTAIN CRITERIA THAT THE URBAN FARM MUST MEET. (FILE NO. AMD20120002). Associate Planner Jen Machuga explained the City’s regulations regarding urban farming are contained within the home occupation regulations, ECDC 20.20. Currently the regulations require a Type II Conditional Use Permit (CUP) in order for an urban farm to sell produce on site. The fee for a Type II CUP is approximately $600. It was recently brought to the City’s attention that the requirement for a CUP for an urban farm may be in conflict with the State law requirements of RCW 36.70.090 related to the pedaling of produce. RCW 36.70.090 states it shall be lawful for anyone to sell, deliver or pedal any farm produce gathered or produced by the person without license. The reference to state law along with a memo from the City Attorney that further discusses the potential conflict between the State law and the current requirement for a CUP for an urban farm is included in the Council packet. The potential conflict between State law and the City’s urban farming regulations was initially presented to the Planning, Parks and Public Works Committee on February 14, 2012 and forwarded to the Planning Board for review. The Planning Board conducted a hearing on April 11, 2012 and voted unanimously to forward the item to the City Council for a hearing. The draft code language is included in the Council packet as Exhibit 1 and includes the changes recommended by the Planning Board. When the home occupation regulations were updated a couple years ago, regulations for urban farms were added to the code, including the requirement for the CUP. Restrictions were also included such as a limit on the hours of operation and requirement that they show visitors to the site can be accommodated without creating a traffic hazard. The proposed code amendment would not change any of the other regulations related to urban farms, it only removes the requirement for the CUP. This is consistent with the City Attorney’s recommendation that the requirement for the CUP be removed in order to be consistent with State law. In addition to recommending removal of the CUP, the Planning Board also recommended adding clarifying language to the signage requirement for urban farms so that in addition to a sign that can be affixed to the urban farm display, a sign may be associated with the display which would also allow a small free-standing sign next to the display. EXHIBIT 2 Packet Page 239 of 471 Edmonds City Council Approved Minutes May 1, 2012 Page 9 Ms. Machuga advised a comment letter the City received from Michael and Melissa Mearns in support of the proposed code amendment is included in the Council packet as Exhibit 2. An email the City received today from Ani and Lincoln Syler in support of the proposed amendment was forwarded to the Council. Councilmember Buckshnis observed no business license would be required. Ms. Machuga answered a business license is not required currently. Councilmember Buckshnis observed there would be no tax income generated for the City. Ms. Machuga commented urban farms typically do not earn a great deal of money. City Attorney Jeff Taraday explained his reading of State law was it would not be proper to require a business license for someone engaged in the activities addressed by RCW 36.70.090. That RCW specifically states no city or town shall pass or enforce any ordinance prohibiting the sale by or requiring license from the producers and manufacturers of farm produce and edibles as defined in this section. Councilmember Fraley-Monillas recalled when this issue came before the Planning, Parks and Public Works Committee, it was recognized that urban farms are very small and there are not acres of land in Edmonds that can be farmed with produce offered at huge roadside stands. The Committee’s primary concerns were traffic in neighborhoods and ensuring the neighbors understand what is occurring. Ms. Machuga responded the proposed code amendment retains the restrictions related to traffic and hours of operation, it only eliminates the CUP requirement and adds clarifying language regarding signage. Council President Pro Tem Petso inquired about the change Ms. Machuga suggested related to signage. Ms. Machuga explained the language provided by the Planning Board was for a sign on a display. If the Council wanted to allow a sign associated with the display, the language could be revised. Council President Pro Tem Petso asked how the City could control an urban farm that became a nuisance, such as traffic. Ms. Machuga answered a complaint would be filed and code enforcement would become involved. Council President Pro Tem Petso asked if this ordinance would apply to a non-urban farm, for example the Yakima farmer who set up a stand last year on the corner of 238th & Firdale Avenue. Ms. Machuga answered the ordinance would not apply in that instance but the State law would apply. Councilmember Fraley-Monillas asked about enforcement of issues related to traffic, noise or hours of a home occupation. Ms. Machuga answered if someone was not meeting the requirements of the code, a complaint would be filed and code enforcement would look into it. The same would apply to an urban farm. Councilmember Buckshnis asked whether the proposed amendment had been reviewed by the Historical Society who operates the Farmers Market to determine if it would have an impact on the market. Ms. Machuga answered she has not discussed it with the Historical Society. Urban farms typically are small and do not grow enough produce to have a table at the market. Mayor Earling opened the public participation portion of the public hearing. Michael Mearns, Edmonds, explained his wife and he started Rubberneck Farms on Maplewood Drive last year. Tonight’s discussion is whether the CUP is in violation of State law, if it is in the spirit of the Urban Farm Code created in 2010, and if the code that defines urban farming as the display or sale of edible farm products or fresh produce grown on site, was set up to promote or contain urban farming in Edmonds, sustainability, local produce and food education. He argued the code was set up to promote sustainability; people want to know their farmers and where their food comes from; however, the code language requires a CUP which costs nearly $600. The permit acts as a barrier to anyone who wishes to start an urban farm, thereby inhibiting rather than promoting urban agriculture. With regard to food safety and inspection, he pointed out the Washington State Department of Agriculture states produce sold directly to the end consumer is exempt from inspection when meeting the following two criteria: 1) sell less than 2000 lbs. or each product each day, and 2) sell less than 500 lbs. to a single customer. Their Packet Page 240 of 471 Edmonds City Council Approved Minutes May 1, 2012 Page 10 garden is 3,000 square feet; last year they grew 1000 lbs. for the community. With regard to taxes, produce is not a prepared food item and therefore does not require collection of sales tax. With regard to parking, he doubted an urban farm could be large enough to create any more traffic than a garage sale or lemonade stand. He asked the Council to promote sustainability in Edmonds and approve the change to the urban farming code. Melissa Mearns, Edmonds, commented the requirement for the CUP prevents a small scale suburban farmer from setting up a temporary stand to sell extra produce they have grown on their property to members of the community. Removing the requirement for a CUP and the associated fee will open the door to potential development of a vibrant network of small neighborhood farms in the City which will only lend to Edmonds’ budding reputation as a sustainable and charming city on the Sound. She urged the Council to approve the amendment to eliminate the Type II CUP for urban farms. She submitted a petition signed by people in their neighborhood who agree the code should be changed. Bonnie Mearns, Edmonds, a neighbor, consumer and citizen of Edmonds, expressed support for the change in the code related to urban farming. Rubberneck Farms has been in existence for a year and only sold items during one season. During that time it has made a major change in the neighborhood. It made the land more attractive and usable, the area was previously used to store an old boat and trailer; it encouraged neighbors to buy great, fresh produce; it has contributed to neighbors meeting each other; it has shown how food can be grown; one child in the neighborhood watched from her window as a seed grew into a pumpkin; it taught neighbors they can grow things in their gardens; it changed the neighbors’ eating habits toward eating more fresh produce; and it has shown the determination and love that people have to make their dreams come true. She urged the Council to consider amendments that would encourage the sale of produce without a permit at Rubberneck Farms and elsewhere in Edmonds. Radoje Spasojeviz, Edmonds, expressed support for amending the code to remove the requirement for a CUP for urban farms. The benefit of allowing urban farms far outweighs what the City gains via a $600 permit. He commented on the importance of introducing neighbors to local food, improving the environment through organic methods and changing the ethos from consumers to producers. Daniel Graham, Edmonds, a resident across the street from Rubberneck Farms, voiced his support for removing the requirement for a CUP. He explained last year his children pulled vegetables from the ground and brought them home for him to cook. There have been no issues with noise or traffic and they have met many of their neighbors. Joshua Thompson, Edmonds, expressed support for removing the requirement for a CUP. In addition to the apparent legal contradiction with State law, he pointed out the disparity between the $100 home occupation business license and a $600 CUP. Urban farming coordinates well with city and county initiatives related to sustainability. He has no ownership or benefit with Rubberneck Farms; his wife met the Mearns at a sustainability and healthy eating conference at Edmonds Community College. The value of urban farms is not in a single neighborhood; municipalities throughout the region are interested in sustainability. This is a small way Edmonds can support its efforts to reduce energy waste. Richard Klein, Edmonds, a resident across the street from Rubberneck Farms, expressed support for Rubberneck Farms. There has never been a traffic problem, there has been far more benefit than problems. He urged the Council to remove the requirement for a CUP. Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing. Councilmembers Buckshnis and Yamamoto expressed their support. Packet Page 241 of 471 Edmonds City Council Approved Minutes May 1, 2012 Page 11 COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM PETSO, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE FOR COUNCIL APPROVAL IN ACCORDANCE WITH THE PLANNING BOARD’S RECOMMENDATION. MOTION CARRIED UNANIMOUSLY. 9. MAYOR'S COMMENTS Mayor Earling seconded comments included in an email Council President Peterson sent to the Council last week expressing his appreciation for the work Councilmembers are doing to prepare for meetings. Doing the due diligence before meetings saves an enormous amount of time. Mayor Earling welcomed Councilmember Fraley-Monillas back from Aruba, noting he also just returned from Hawaii. Council President Peterson is on vacation this week. 10. COUNCIL COMMENTS Councilmember Bloom reported on the privilege of participating in a brainstorming session at Edmonds- Woodway High School facilitated by Student Representative Alex Springer and former Student Representative Peter Gibson. She was very impressed with the energy and thoughtfulness of the students’ comments; their comments will be incorporated into the May 3 Open House regarding the Strategic Plan. Parks & Recreation Director Carrie Hite, Community Services/Economic Development Director Stephen Clifton, Cultural Services Manager Frances Chapin and Executive Assistant Cindi Cruz also attended along with Council President Pro Tem Petso. One of the students’ suggestions was to have a Student Representative on the Arts Commission and other City boards and commissions to ensure more student input. Councilmember Bloom thanked the Mearns for pursuing the code amendment to remove the requirement for a CUP. Their urban farm is a wonderful addition to Edmonds and she hoped more people would develop urban farms. Councilmember Fraley-Monillas also thanked the Mearns, noting their persistence paid off. She looked forward to visiting their urban farm. Mayor Earling reminded everyone of the May 3 Open House from 5:30 to 8:30 p.m. at the Edmonds Library Plaza meeting room. The Open House will be an opportunity for input as well as to view the recommendations that have been developed during the Strategic Plan process. Councilmember Yamamoto invited the public to the first Municipal Parks District meeting on May 7 at 6:00 p.m. in the Library Plaza Room. Councilmember Buckshnis reported the Floretum Garden Club’s plant sale will be held Saturday, May 5 from 9:00 a.m. – 12:00 p.m. in the PCC parking lot. She encouraged the public to adopt a flower basket; 100 have been sold with only 33 remaining. She hoped to have them all adopted before planting begins next week. Councilmember Buckshnis reported on the Adopt a Park Program; forms are available on the Parks & Recreation Department webpage. She participates in the dog park clean up and has adopted Hutt Park. Adopt a Park is a great way to meet neighbors and clean up a park; the Parks crew will pick up debris after a clean-up. Councilmember Buckshnis reported Snohomish County Tomorrow which consists of the 19 cities in Snohomish County and the Tulalip Tribe, continues to work on the affordable housing project. She Packet Page 242 of 471 Chapter 20.20 HOME OCCUPATIONS Sections: 20.20.000 Purpose. 20.20.010 Home occupation. 20.20.020 General regulation. 20.20.030 Permit. 20.20.000 Purpose. A home occupation is generally an economic enterprise operated within a dwelling unit, or buildings accessory to the dwelling unit which are incidental and secondary to the residential use of the dwelling unit, including the use of the dwelling unit as a business address in the phone directory or as a post office mailing address. The purpose of this chapter is to allow residents to carry on home occupations on their property while guaranteeing neighboring residents freedom from excessive noise, excessive traffic, nuisance, fire hazard and other possible potential negative impacts from the maintenance of a commercial use within a residential neighborhood. The purpose of this chapter is to permit two types of home use occupations while prohibiting other commercial uses in residential neighborhoods. Commercial enterprises employing only the residents of a structure which are operated entirely within the structure are intended to be permitted activities. The city’s community sustainability element of the comprehensive plan encourages local business and reductions in the city’s overall greenhouse gas emissions, so this chapter seeks to encourage home-based work and business activities while preserving the character of residentially zoned neighborhoods by limiting the number of customers and employees permitted to visit the home occupation. [Ord. 3840 § 1, 2011]. 20.20.010 Home occupation. A home occupation may be conducted as a permitted secondary use in any residential zone of the city subject to the following regulations: A. A home occupation shall be a permitted use if it: 1. Is carried on exclusively by a family member residing in the dwelling unit; and 2. Is conducted entirely within the structures on the site, without any significant outdoor activity; and 3. Uses no heavy equipment, power tools or power sources not common to a residence; and 4. Has no pickup or delivery by business related commercial vehicles which exceeds 20,000 pounds gross vehicle weight (except for the U.S. mail and standard UPS/FedEx sized delivery vehicles); and EXHIBIT 3 Packet Page 243 of 471 5. Creates no noise, dust, glare, vibration, odor, smoke or other impact adverse to a residential area beyond that normally associated with residential use; and 6. Does not include any employees outside of the family members residing at the residence, including but not limited to persons working at or visiting the subject property; and 7. Complies with all performance criteria established pursuant to ECDC 17.60.010; and 8. Does not park or store more than one commercial vehicle or any commercial vehicle over 10,000 pounds licensed gross vehicle weight per dwelling unit pursuant to ECDC 17.50.100. B. A home occupation which does not meet one or more of the requirements of subsection (A) of this section may be approved as a staff approval (Type II decision) if the home occupation will not harm the character of the surrounding neighborhood as evidenced by meeting all of the following criteria: 1. The temporary and permanent keeping of animals associated with a home occupation must comply with all provisions of Chapter 5.05 ECC, Animal Control, and ECDC Title 16; and 2. The home occupation will not include storage, display of goods, building materials and/or the operation of building machinery, commercial vehicles or other tools, unless it meets all of the following criteria: a. Is wholly enclosed within a structure or building; b. Does not emit noise, odor or heat; and c. Does not create glare or emit light from the site in violation of the city’s performance criteria; and 3. Does not create a condition which injures or endangers the comfort, or pose health or safety threats to persons on abutting properties or streets; and 4. Does not include visits to the site from more than one nonresident employee per day; and 5. Does not include visits from customers in excess of one vehicle per hour; and 6. Does not include visits from customers between the hours of 9:00 p.m. and 8:00 a.m.; and 7. If visits to the site are to be made by either an off-site employee or customer, on-site parking shall be provided for at least three vehicles; and 8. No parking or storage is provided for more than one commercial vehicle or any commercial vehicle over 10,000 pounds licensed gross vehicle weight per dwelling unit pursuant to ECDC 17.50.100. Packet Page 244 of 471 C. Urban Farming. 1. “Urban farming” is defined as the display or sale of edible farm products or fresh produce grown on-site. 2. A home occupation for urban farming not meeting the criteria of subsection (A) of this section may be approved as a Type II decision is a permitted secondary use in all residential zones if it meets all of the criteria contained in subsection (B) of this section, except that: a. Subsection (B)(5) of this section does not apply. An applicant for a home occupation for the sale of on-site farm products or produce shall be required to submit a written statement indicating compliance with the applicable criteria of ECDC 20.20.010(B) accompanied by a site plan showing how any visitors to the site can be accommodated without creating a traffic hazard or nuisance to adjoining properties. b. The general prohibition of the display of goods and requiring the business to be wholly enclosed within a building in subsection (B)(2) of this section do not apply to the display or sale of edible farm products or produce, so long as the display is removed during nonoperating hours. D. Artist Studio. 1. An “artist studio” is defined as the display or sale of hand-made products (artwork) that are produced on-site. Items or artwork created off-site are not included in this definition. 2. A home occupation for an artist studio not meeting the criteria of subsection (A) of this section may be permitted as a Type II decision if it meets all of the criteria contained in subsection (B) of this section, except that: a. Subsection (B)(5) of this section does not apply. An applicant for a home occupation for an artist studio shall be required to submit a site plan showing how any visitors to the site can be accommodated without creating a traffic hazard or nuisance to adjoining properties. b. The display or sale of hand-made artwork shall remain completely enclosed within a building pursuant to subsection (A)(2) of this section. [Ord. 3840 § 1, 2011]. 20.20.020 General regulation. A. Sale or Display of Goods. No goods shall be sold or rendered on the premises except instructional materials pertinent to the home occupation (e.g., music books), or as described above in ECDC 20.20.010(C) for urban farming or ECDC 20.20.010(D) for artist studio. Display or storage of goods outside the premises or in the window thereof is prohibited, except related to an urban farming Packet Page 245 of 471 display located entirely on the subject property. Such farm or produce display shall be removed during the hours it is not in operation. B. Signs. A sign is permitted in conjunction with a home occupation approval and shall not exceed four square feet in size. The sign area shall be calculated as part of, not in addition to, the total sign area permitted on the site. A building permit and a Type II conditional use permit are required for any proposed commercial signage in a residential zone. These permits are not required for a sign associated with a display utilized for the sale of produce associated with an urban farm as provided for in ECDC 20.20.010(C)(2)(b). C. Reasons for Denial. A home occupation is a special exception to the zoning ordinance and the applicant has the burden of persuasion that he/she comes within the stated purposes and criteria of this chapter. The following are among common reasons for denial but are not intended to be exclusive: 1. The on-street or on-site parking of trucks or other types of equipment associated with the home occupation; 2. The littered, unkempt and otherwise poorly maintained condition of the dwelling site; 3. Visits to the site are made by more than one vehicle per hour, such as a contractor or business operation that includes multiple employees meeting at the site to collect materials or equipment that will be used at another location; 4. Noncompliance with the criteria of this chapter or conditions of approval or other provisions of city ordinance; and/or 5. The proposal cannot be conditioned in order to meet the criteria and findings of the chapter. [Ord. 3840 § 1, 2011]. 20.20.030 Permit. All permits for home occupations are personal to the applicant and shall not be transferred or otherwise assigned to any other person. The permit will automatically expire when the applicant named on the permit application moves from the site. The home occupation shall also automatically expire if the permittee fails to maintain a valid business license or the business license is suspended or revoked. The home occupation shall not be transferred to any site other than that described on the application form. [Ord. 3840 § 1, 2011]. Packet Page 246 of 471    AM-4917     3.              City Council Meeting Meeting Date:06/19/2012 Time:10 Minutes   Submitted For:Council President Peterson Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action:  Type: Information  Information Subject Title Community Service Announcement - Edmonds Senior Center. Recommendation Previous Council Action Narrative Community Service Announcement - Edmonds Senior Center. Form Review Inbox Reviewed By Date City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 11:55 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Jana Spellman Started On: 06/14/2012 09:32 AM Final Approval Date: 06/14/2012  Packet Page 247 of 471    AM-4924     4.              City Council Meeting Meeting Date:06/19/2012 Time:15 Minutes   Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action:  Type: Information  Information Subject Title Swearing-in Ceremony for Sergeant Mike Richardson. Recommendation N/A Previous Council Action N/A Narrative Swearing in ceremony for Police Sergeant Mike Richardson. Form Review Inbox Reviewed By Date Mayor Dave Earling 06/15/2012 08:54 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Sandy Chase Started On: 06/14/2012 12:55 PM Final Approval Date: 06/15/2012  Packet Page 248 of 471    AM-4909     5.              City Council Meeting Meeting Date:06/19/2012 Time:30 Minutes   Submitted For:Bertrand Hauss Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Information Information Subject Title Public Hearing for the Six-Year Transportation Improvement Program (2013-2018) and adoption of Resolution. Recommendation Approve the Six-Year Transportation Improvement Program and adopt the Resolution. Previous Council Action On June 12, 2011, the 2013-2018 Transportation Improvement Program was presented to the Public Works, Planning & Parks Committee. Narrative The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2013-2015), but not the last 3 years (2016-2018). RCW 35.77.010 and 36.81.121 require that each city update and adopt their TIP prior to adoption of the budget. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions.  Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2016. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal / State funding. This overview serves as an introduction to the 2013-2018 TIP and a Public Hearing is scheduled for the City Council meeting on June 19, 2012.  Attachments Attachment 1 - Six Year TIP Attachment 2 - Resolution Packet Page 249 of 471 Form Review Inbox Reviewed By Date Public Works Phil Williams 06/14/2012 07:59 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 12:00 PM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 03:28 PM Final Approval Date: 06/14/2012  Packet Page 250 of 471 CIty of Edmonds Six Year Transportation Improvement Program (2013-2018) Grant Opportunity Project (2013-2018) Project Name Purpose Grant/Date Phase Total Cost Source 2013 2014 2015 2016 2017 2018 Preservation/Maintenance Projects: Annual Street Overlays Engineering $0 (Federal) Grind pavement and overlay Local Funds Only & $0 (State) Construction $4,500,000 (Local)$1,500,000 $1,500,000 $1,500,000 5th Ave S Overlay from Possible Grant $541,000 (Federal, unsecured)$541,000 Elm Way to Walnut St. Grind pavement and overlay & Construction $0 (State) Local Funds $187,000 (Local, Fund 412)$187,000 Citywide Upgrade existing signals for $0 (Federal) Signal Improvements Local Funds Only Construction $0 (State) maintenance & technology $30,000 (Local)$10,000 $10,000 $10,000 Signal - Cabinet Improvements Upgrade cabinets, controllers, conflict monitors, Engineering $232,000 (Federal, secured)$232,000 Secured grant & $0 (State) sensor units, and other cabinet items Construction $375,000 (Local)$125,000 $125,000 $125,000 238th @ 100th Av. Signal Upgrades Rebuild signal system Engineering $0 (Federal) Possible Grant &$508,000 (State, unsecured)$508,000 and install video detection Construction $0 (Local) TOTAL $960,000 $0 $0 $2,143,000 $1,635,000 $1,635,000 Safety / Capacity Analysis: 212th St. SW / 84th Ave. W (5 Corners)Design roundabout Secured Grant, Engineering $43,500 (Federal, secured)$43,500 Intersection Improvements &$0 (State) Local Funds $6,500 (Local, Traffic Impact Fees)$6,500 ROW acquisition Possible Grant ROW $97,500 (Federal, unsecured)$97,500 $0 (State) $15,500 (Local, Traffic Impact Fees)$15,500 Install roundabout with conversion of overhead utilities & Construction $1,839,000 (Federal, unsecured)$1,839,000 to underground, water line replacement and stormwater $0 (State) upgrades $750,000 (Local, Fund 412)$750,000 Local Funds $238,000 (Local, Traffic Impact Fees) $238,000 228th St. SW. Corridor Safety Construct missing roadway link on 228th St. SW between Secured Grant Engineering $80,000 (Federal, secured)$60,000 $20,000 Improvements Hwy. 99 and 76th Ave. W. Install traffic signals at $0 (State) Hwy. 99 @ 228th St. SW and $0 (Local) 76th Ave. W @ 228th St. SW to improve safety. & ROW $743,000 (Federal, secured)$443,000 $300,000 Bike lanes and sidewalk will be added on $0 (State) both sides of the new stretch. Local Funds $22,000 (Local)$22,000 Construction $3,533,000 (Federal, secured)$3,533,000 Secured grant $0 (State) $0 (Local) 76th Av. W @ 212th St. SW Intersection Re-design intersection to reduce intersection delay / Secured Grant $88,000 (Federal, secured)$44,000 $44,000 Improvements improve level of service. &Engineering $0 (State) Local Funds $12,000 (Local, Traffic Impact Fees)$6,000 $6,000 ROW acquisition Secured Grant, $647,000 (Federal, secured)$300,000 $347,000 ROW $227,000 (Federal, unsecured)$227,000 Possible Grants, $101,000 (Local)$47,000 $54,000 Construct intersection improvements Construction $1,453,200 (Federal, unsecured)$1,453,200 & Local Funds $0 (State) $227,000 (Local)$227,000 SR-524 (196th St. SW) / 88th Ave. W Installation of guardrail on west side of intersection, to Local Funds $0 (Federal) Guardrail improve intersection safety due to ~ 12' vertical drop on Engineering $0 (State) west side of intersection Only $30,000 (Local)$30,000 SR 524 (196th St. SW) /Design intersection improvement Design $0 (Federal) 88th Ave W. Intersection Possible Grant $50,000 (State, unsecured)$50,000 Improvements $50,000 (Local, traffic impact fees)$50,000 ROW acquisition ROW $0 (Federal) &$81,500 (State, unsecured)$81,500 $81,500 (Local)$81,500 Construct intersection improvements Construction $533,000 (Federal, unsecured)$533,000 Local Funds $0 (State) $83,000 (Local)$83,000 Main St. @ 3rd Signal Upgrade Possible grant Engineering $200,000 (Federal, unsecured)$20,000 $180,000 Upgrade traffic signal & &$0 (State) Local Funds Construction $50,000 (Local)$20,000 $30,000 Puget Dr. @ OVD Signal Upgrades Possible grant Engineering $125,000 (Federal, unsecured)$20,000 $105,000 Upgrade traffic signal &&$0 (State) Local Funds Construction $125,000 (Local)$20,000 $105,000 Page 1 Packet Page 251 of 471 CIty of Edmonds Six Year Transportation Improvement Program (2013-2018) Grant Opportunity Project (2013-2018) Project Name Purpose Grant/Date Phase Total Cost Source 2013 2014 2015 2016 2017 2018 Main St. @ 9th Av. S Restriping of 9th Av. S to (2) northbound Engineering $0 (Federal) (Interim Solution)and southbound lanes (ex conditions: 1 lane Local Funds Only & $0 (State) per approach) Construction $10,000 (Local, Traffic Impact Fees)$10,000 Walnut St. @ 9th Av. S Restriping of 9th Av. S to (2) northbound Engineering $0 (Federal) (Interim Solution)and southbound lanes (ex conditions: 1 lane Local Funds Only &$0 (State) per approach) Construction $10,000 (Local, Traffic Impact Fees)$10,000 220th St. SW @ 76th Av. W Reconfigure eastbound lanes to a left turn lane and a Possible Grant Engineering $149,000 (Federal, unsecured)$149,000 Intersection Improvements through lane. Change NB and SB phases to provide & &$0 (State) protected/permissive LT and Right turn overlap for WB.Local Funds Construction $24,000 (Local)$24,000 Arterial Street Signal Coordination Coordinate the traffic signals within 1/2 mile of each other Engineering $0 (Federal) Improvements along 76th Av. W, 212th St. SW, and 220th St. SW Local Funds Only & $0 (State) Construction $50,000 (Local)$50,000 Hwy 99 @ 212th St. SW Widen 212th St. SW to add a WB and EB left turn lane. Possible Grant Engineering,$2,826,000 (Federal, unsecured)$424,000 $793,000 $1,609,000 Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, &$225,500 (State, unsecured)$33,000 $66,500 $126,000 movements.Local Funds Construction $224,500 (Local)$33,000 $66,500 $125,000 Type 2 Raised Pavement Install Type 2 Raised Pavement Markers Engineering $98,000 (Federal, unsecured)$98,000 Markers along the centerline of arterials and collectors, improving Possible Grant & $0 (State) roadway safety during night hours and on rainy days Construction $0 (Local) TOTAL $3,962,000 $4,531,000 $0 $2,631,200 $1,339,000 $2,686,000 Pedestrian Projects: Main St. from 5th Ave. to 6th Ave. Sidewalk widening, addition of midblock crossing, $50,000 (Federal, secured)$50,000 stormwater improvements, addition of light poles, relocation Secured Grants Construction $20,000 (State, secured)$20,000 of overhead utility lines, water main replacement $0 (Local) Sunset Av. from Bell St. to Caspers St.Provide sidewalk on the west side of Sunset Av.Possible Grant Engineering $0 (Federal) &&$433,000 (State, unsecured)$44,000 $389,000 Local Funds Construction $433,000 (Local)$44,000 $389,000 238th St. SW from 100th Ave. W to Provide sidewalk on the north side of 238th St. SW Possible Grant Engineering $218,000 (Federal, unsecured)$15,000 $79,000 $124,000 104th Ave. W from 100th Ave. W to 104th Ave. W &&$218,000 (State, unsecured)$15,000 $79,000 $124,000 Local Funds Construction $0 (Local) 15th St. SW from Edmonds Way to Provide sidewalk on the north side of 15th St. SW to Possible Grant Engineering $185,500 (Federal, unsecured)$17,500 $44,000 $124,000 8th Ave. W improve non-motorized transportation safety &&$185,500 (State, unsecured)$17,500 $44,000 $124,000 for kids attending Sherwood Elementary School Local Funds Construction $0 (Local) 80th Av. W from 188th St. SW to Provide safe and desirable route to Engineering $0 (Federal) Olympic View Dr. Walkway Possible Grant &$777,000 (State, unsecured)$30,000 $100,000 $647,000 Seaview Elementary and parks. Construction $0 (Local) 236th St. SW Walkway from Madrona Improve non-motorized transportation safety for school Possible Grant Engineering $208,500 (Federal, unsecured)$22,500 $37,500 $148,500 Elementary to Edmonds Way (SR-104)&& $208,500 (State, unsecured)$22,500 $37,500 $148,500 kids along 236th St. SW Local Funds Construction $0 (Local) 2nd Av. S from James St. to Main St.Engineering $0 (Federal) Walkway Provide safe sidewalk along short missing link Local Funds Only &$0 (State) Construction $32,000 (Local)$32,000 ADA Curb Ramps Improvements Construct ADA compliant curb ramps where Possible Grant Engineering $0 (Federal) Citywide (Transition Plan)&&$375,000 (State, unsecured)$125,000 $125,000 $125,000 facilities don't exist nor meet current standards Local Funds Construction $75,000 (Local)$25,000 $25,000 $25,000 Maplewood from Main St. to Provide safe sidewalk, connecting to existing sidewalk Possible Grant Engineering $0 (Federal) 200th St. SW Walkway on 200th St. SW, & &$507,500 (State, unsecured)$95,000 $412,500 linking to Maplewood Elementary School.Local Funds Construction $169,500 (Local)$32,000 $137,500 Meadowdale Beach Rd Walkway Provide safe sidewalk along missing link between Possible Grant $0 (Federal) & Engineering $142,500 (State, unsecured)$142,500 76th Av. W and Olympic View Dr. Local Funds $47,500 (Local)$47,500 Wanut St. from 3rd Av. to 4th Av. Engineering $0 (Federal) Walkway Provide safe sidewalk along short missing link Possible Grant & $220,000 (State, unsecured)$220,000 Construction $0 (Local) Walnut St. from 6th Av. to 7th Av.Possible Grant Engineering $0 (Federal) Walkway Provide safe sidewalk along short missing link & &$55,000 (State,unsecured)$55,000 Local Funds Construction $55,000 (Local)$55,000 Citywide Pedestrian Install pedestrian countdown display for pedestrian phases Engineering $52,000 (Federal, secured)$52,000 Countdown Display at all signalized intersection throughout City Secured Grant &$0 (State) Construction $0 (Local) Page 2 Packet Page 252 of 471 CIty of Edmonds Six Year Transportation Improvement Program (2013-2018) Grant Opportunity Project (2013-2018) Project Name Purpose Grant/Date Phase Total Cost Source 2013 2014 2015 2016 2017 2018 4th Av. Corridor Enhancement Possible Grant Engineering $5,000,000 (Federal, unsecured)$100,000 $1,000,000 $1,000,000 $2,900,000 Walkway Create more attractive and safer corridor along 4th Av.& &$0 (State) Local Funds Construction $700,000 (Local, Fund 125)$25,000 $100,000 $150,000 $425,000 Audible Pedestrian Install audible pedestrian signals at all Engineering $25,000 (Federal, unsecured)$25,000 Signals pedestrians heads to improve signalized intersection Possible Grant & $0 (State) safety for people with disabilities Construction $0 (Local) SR-104 Pedestrian Install mid-block crossing along SR-104, allowing Possible Grant Engineering $0 (Federal) Midblock crossing pedestrians coming from Pine St to safely cross && $40,000 (State, unsecured)$40,000 SR-104, to access City Park Local Funds Construction $10,000 (Local)$10,000 Hwy. 99 Enhancement project Installation of luminaires on both sides of SR-99 Engineering $664,000 (Federal, secured)$80,000 $584,000 (Phase 3)from 220th St. SW to 212th St. SW, to Secured grant & $0 (State) improve pedestrian safety along this stretch Construction $0 (Local) TOTAL $500,000 $1,105,000 $1,943,000 $2,635,000 $3,277,000 $1,647,000 Bicycle projects Citywide Bicycle connections (such as Install bike lanes, sharrows, and signs along Main St., Engineering $233,000 (Federal, unsecured)$117,000 $116,000 Interurban Trail to Downtown Edmonds...)Bowdoin Way, 84th Ave. W, 212th St. SW, 220th St. SW,Possible grant & $0 (State) and 224th St. SW to create safer connections Construction $0 (Local) Bicycle Route Signing $0 (Federal) Install signage for (3) bike loops around the City Local Funds Only Construction $0 (State) $30,000 (Local)$10,000 $10,000 $10,000 TOTAL $0 $117,000 $116,000 $10,000 $10,000 $10,000 Traffic Calming Projects: Residential Neighborhood Traffic circles, speed cushions,Design $0 (Federal) Traffic Calming "Your Speed" signs, etc.Local Funds only &$0 (State) Construction $105,000 (Local) $10,000 $10,000 $10,000 $25,000 $25,000 $25,000 Traffic Planning Projects: Transportation Plan Update Engineering $0 (Federal) Update Transportation Plan Local Funds Only &$0 (State) Planning $180,000 (Local)$180,000 Total $33,177,200 $5,432,000 $5,763,000 $2,069,000 $7,624,200 $6,286,000 $6,003,000 Total Federal $3,862,000 $5,432,500 $1,512,500 $3,144,200 $3,818,000 $2,322,000 Total Federal (Secured)$1,304,500 $4,828,000 $0 $0 $0 $0 Total Federal (Unsecured)$2,557,500 $604,500 $1,512,500 $3,144,200 $3,818,000 $2,322,000 Total State $159,000 $160,500 $396,500 $1,355,000 $468,000 $1,508,000 Total State (Unsecured)$139,000 $160,500 $396,500 $1,355,000 $468,000 $1,508,000 Total State (Secured)$20,000 $0 $0 $0 $0 $0 Total Local Fund $1,411,000 $170,000 $160,000 $3,125,000 $2,000,000 $2,173,000 Total Local (Fund 112)$163,000 $64,000 $10,000 $2,650,000 $2,000,000 $2,173,000 Total Local (Fund 125) $25,000 $100,000 $150,000 $425,000 $0 $0 Total Fund (Fund 412) $937,000 $0 $0 $0 $0 $0 Total Local (Traffic Impact Fees)$286,000 $6,000 $0 $50,000 $0 $0 Page 3 Packet Page 253 of 471 - 1 - RESOLUTION NO. ______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE 2013-2018 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION. WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted program with the Washington State Department of Transportation (WSDOT); and WHEREAS, the TIP identifies all planned projects over the next 6 years, along with the appropriate funding source; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Transportation Improvement Program is hereby adopted pursuant to the requirements of RCW 35.77.010 and 36.81.121 to be effective on June 20, 2012 and to continue in full force and effect until amended. A copy of such Transportation Improvement Program for the years 2013 to 2018 is attached hereto as Exhibit A and incorporated by this reference as fully as if herein set forth. Section 2. The City Clerk is hereby requested and directed to file a certified copy of the Transportation Improvement Program with the Washington State Department of Transportation. Packet Page 254 of 471 - 2 - RESOLVED this ___ day of ________________, 2012. APPROVED: MAYOR, DAVE O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 255 of 471    AM-4898     7.              City Council Meeting Meeting Date:06/19/2012 Time:20 Minutes   Submitted For:Stephen Clifton Submitted By:Cindi Cruz Department:Community Services Review Committee: Committee Action:  Type: Action  Information Subject Title Citizens Economic Development Commission - Appointments of Members Recommendation Review applications and make appointments to the Citizens Economic Development Commission. Previous Council Action April 21, 2009 - The Edmonds City Council approved Resolution No. 1198 related to addressing long-term revenue challenges facing the City of Edmonds. June 2, 2009 - The Edmonds City Council approved Ordinance 3735 which amended the Edmonds City Code, Title 10, to add a new Chapter 10.75, thus creating a Citizens Economic Development Commission. October 5, 2010 - The Edmonds City Council passed Ordinance No. 3808 amending the provisions of ECC 10/75.010(B) which extended the sunset date for the Economic Development Commission one year to December 31, 2011. December 20, 2011 - The Edmonds City Council passed Ordinance No. 3868 amending the provisions of ECC 10/75.010(B) which extended the sunset date for the Economic Development Commission 120 days to April 29, 2012. The City Council also discussed amending Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council" and requested a draft ordinance be prepared. January 23, 2012 - As requested, a draft ordinance was placed on the January 23, 2012 City Council agenda. During the meeting, the City Council chose to not take action on the draft ordinance, but instead, discuss this issue further during the February, 2012 City Council retreat.  March 6, 2012 - The Edmonds City Council discussed various potential amendments to the provisions of Edmonds City Code Section 10.75.  March 20, 2012 - The Edmonds City Council voted to approve Ordinance 3876 which extends the Economic Development Commission to December 31, 2015. Narrative On April 4 and May 15, 2012, press releases were issued advertising for applicants to serve on the Packet Page 256 of 471 On April 4 and May 15, 2012, press releases were issued advertising for applicants to serve on the Citizens Economic Development Commission(CEDC). Attached are 12 applications of individuals interested in serving on the CEDC. Per Edmonds City Code, Title 10, Section 10.75.010, City Council members have the ability to appoint two members each, and the Mayor has the ability to appoint three members, to serve on the Commission. There are 10 vacancies on the CEDC. Attachment #3 is a matrix of the appointments made by past Mayors and Councilmembers and indicates how many appointments can be made at this time by the Mayor and certain Council members. Attachments Applications (9) Application (Page) Application (Shively) Application (Stern) Commissioner Appointment Matrix Mayor's Appointments to EDC Form Review Inbox Reviewed By Date Community Services/Economic Dev.Cindi Cruz 06/12/2012 04:08 PM Community Services/Economic Dev.Cindi Cruz 06/12/2012 04:51 PM Community Services/Economic Dev.Stephen Clifton 06/12/2012 04:55 PM City Clerk Sandy Chase 06/12/2012 04:59 PM Mayor Dave Earling 06/14/2012 11:58 AM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Cindi Cruz Started On: 06/07/2012 02:50 PM Final Approval Date: 06/14/2012  Packet Page 257 of 471 John Dewhirst Interest in serving: I believe that it is very important for people to volunteer their time and energy to their community. I feel that my education and training, along with 34 years of urban planning experience, plus 12 years on the Edmonds Planning Board has much to offer the EDC. I know that I will be able to assist in formulating and evaluating the solutions to the tough economic issues facing the City of Edmonds. Skills and/or experience: I feel that 12years of experience on the City of Edmonds Planning Board, several years on the Historic Preservation Commission has given me considerable knowledge and insight about the Edmonds community that would be of assistance to the EDC in developing policies, plans, and programs to present to Community and the City Council. Packet Page 258 of 471 Kevin Garrett Interest in serving: Economic development helps to provide the “life-blood” of our community with shops, other businesses, jobs and tax revenue. In Edmonds, we face a unique set of economic development opportunities and challenges. The physical beauty of the community and its location on Puget Sound create a special environment that attracts residents, business owners and many types of visitors. However, other communities have already captured some of the primary economic “engines”, such as regional malls and major retail businesses. Key to economic development in Edmonds is leveraging the community’s special characteristics into a regional identity that will attract economic activity and add value to our community. Serving on the Economic Development Commission would allow me to apply my knowledge of local economic development to the city in which I live. Skills and/or experience: My career in local government encompassed all aspects of the planning profession, including long-range planning, development permitting and environmental review. In particular, I was project manager for two recent major planning initiatives by the City of Lynnwood – the City Center Planning Project and the Highway 99 Subarea Plan. A primary goal of both projects was promoting economic development of the project area. Packet Page 259 of 471 John Eckert Interest in serving: Have lived in Edmonds since 1986 and feel it has not had a viable plan to reach its fullest potential for its citizens and evolving tax base. We must establish a formal, measureable, inclusive plan to take advantage of our natural assets to encourage businesses and developers to want to be part of the commercial growth of our town. Without such a plan, we will continue to grow but in a haphazard way as we have for these past years. One only needs to look at Bellevue and Kirkland to see what can happen if we develop an energetic and viable focus as they have done these past years. Skills and/or experience: Combat platoon leader with 11th Cavalry Regiment in Vietnam, Vice-President of SAFECO Insurance Company--31 year career, Past Board Member of Hospice of Seattle, Past Board Member of Snohomish County Boy Scouts of America, Past Board Member of University Kiwanis Club, Past Board Member of Talmidge Hamilton House Senior Activity Center Packet Page 260 of 471 Douglas Purcell Interest in serving: I have been an Edmonds resident for over twenty years. In that time, I have come to fully appreciate the special place we have in this community. While much of the current focus has been on the Bowl, I have also come to appreciate the diversity of the community, from the frenetic activity on Hiway 99 and 104, to the park-like settings through Olympic View and north. I would like an opportunity to address the economic future of Edmonds in a open-minded forum. Because it is a creature of the Council and City Administration, the Economic Development Commission provides a real opportunity to seriously pursue my desire to provide input and help develop plans for maintaining our quality of life while maximizing the ability of our merchants and citizens to engage profitably in the world of business. It is the admixture of competitive businesses, private citizens who actively care and a supportive government which create the atmosphere in which collaborative progress can be made. I would like to participate directly. Skills and/or experience: I have been actively involved in the business and civic life in Edmonds, both professionally and personally for over twenty-two years. As a lawyer, I have been engaged by both businesses and municipalities in the South County area to deal with a great number of different economic, business and real property issues. I am an Edmonds homeowner and am somewhat active politically, so I have kept abreast of many of the issues of the day (and week and month and sometimes years). I have actively served through my participation in the Edmonds Fourth of July, and as a twenty year member of the Rotary Club of Edmonds. I am also a dog owner, who spends a good part of every day walking around the neighborhoods and who has a true appreciation for the Edmonds way of life. Packet Page 261 of 471 Linda Belz Interest in serving: I have lived,worked,and shopped in Edmonds all of my adult life, having come to this area as classroom teacher for the Edmonds School District in 1970. I have resided in the same home/Sherwood Neighborhood for 38 years. My adult daughter was raised in Edmonds. In 2004 I retired after a 34 year career with the ESD and chose to volunteer for the Edmonds Chamber of Commerce at the Visitor Information Center (The Cabin)promoting local businesses and events. Like most citizens of Edmonds I want our community to thrive economically and culturally. Through the years my husband and I have helped to financially support Art Awards for the EAF, the community effort to keep Yost Pool open, The 4th of July Celebration, the Edmonds Food Bank, and the Edmonds Flower Basket program. After 5 years at the Visitor Information Center I am ready to extend my volunteer work in another area of community service and believe The Citizens' Economic Development Commission would be a good fit. Skills and/or experience: As an Edmonds School District teacher, I was recognized as a leader. In 1989 I was awarded Edmonds Teacher of the Month and received the Christa McAuliffe Award from the First Congressional District in May, 1992. Working as a teacher for the ESD's Parent Co-operative School for 19 years(now Maplewood K-8 School)I had to be extremely well organized in order to both teach my students and supervise their parents in my classroom on a daily basis. Working closely with the whole family and the entire school community I learned to see and weigh all aspects of an issue before coming to conclusions.In the early years of the ESD's Parent Co-op School, we were housed in 6 schools in 10 years. With each change I worked closely with the existing school population we were joining to ensure smooth transitions for both populations. Being open to and respectful of other's ideas and opinions, especially those different from mine, goes a long way in building consensus. Outside of my own school's walls I served as a member/co-chairperson of the ESD's Future Directions Committee where the fruits of our labor was felt by the first Technology Levy for the District passing in Feb. 1992. In this position I worked with the business community in providing basic groundwork for the Tech. Plan and was a facilitator for two public forums. I have written grants for school improvements, served on the Planning Team for Maplewood's new schoolhouse (working with the Architecture firm to create the vision for the facility), and was one of ten teachers working with the U of W, Seattle Univ., and SPU to develop an on-site Masters Program for teachers in the ESD. In regard to these opportunities and many others, I believe my colleagues recognized and appreciated my contributions, respected my abilities to be both a leader and/or a worker bee, as well as my diplomatic and cooperative style. In my present volunteer work for the Chamber of Commerce Visitor Information Center, I believe Carolyn LaFave, the professional staff person who supervised us volunteers at the Cabin, would concur that I am knowledgeable about Edmonds, willing and able to take on new tasks,responsible, a contributing team player, professional in my behavior, and respected by my Cabin co-workers. Packet Page 262 of 471 Randy Hayden Interest in serving: I moved to Edmonds in tha early 80's and have very much enjoyed living here. I'm concerned about the future of Edmonds, and would love be involved in helping to plot out the growth of the Edmonds area economy. Skills and/or experience: I own and operate 2 businesses,so I do have some knowledge of what cities can do to attract new businesses. I have been involved in several different boards so I know how to work with others in a very efficient way. I coached soccer through Sno-King Youth Club for 10 years so I know how to be a leader also if needed. Packet Page 263 of 471 Marc Knauss Interest in serving: The city of Edmonds has been my home my entire life, I grew up riding my bike through the streets of Edmonds, at the Edmonds Beach, swimming at Yost Pool and spending countless hours at the Park. The City of Edmonds has been good to me and I would enjoy the oppertunity to serve the city and do everything I can to see the city flourish without loosing its link to the past and its culture. Skills and/or experience: I served in the US Navy for 10 years, I spent most of my time in beachfront towns like Coronado, CA, Norfolk, VA, Pensacola, FL and have visited port towns across the world. In these beachfront towns I saw economic development, I saw how municipalities can provide resources and infrastructure to the business community to facilitate growth. After my time in the Navy I attended University of Washington and graduated with a degree in Finance and Business Administration. I am currently an Insurance Agent with Orion Insurance in Lynnwood and understand the key factors that drive business decisions, economic growth and hiring practices. Packet Page 264 of 471 Gail Sarvis Interest in serving: Being not only a business owner in Edmonds but a long time resident (3rd generation) I am committed to seeing Edmonds thrive through creating enhanced revenue streams not only in the downtown core but along Highway 99 and in our pocket communities without loosing our small town appeal. I feel I can bring creative thinking to the commission along with collaboration of ideas and goal setting with attainable results. Skills and/or experience: Owner of Salon 512 dealing with marketing, public relations, team building, goal setting, along with many other facets of running a successful business. Past member of Edmonds Day Breaker Rotary (12 yrs); past secretary (2 yrs), past chair of hospitality for Edmonds Jazz Connection (7+yrs), Committee Chair for Boy Scout Troop 312 (3yrs). Past board member of Edmonds Historical Society, Past board member of Economic Development (not sure if this is the right title of the board) when Barb Fahey was Mayor. The skills that I bring to the Economic Development Commission are communication, goal setting, planning and implementation along with creative ideas to develop economic growth. Thank you for considering my application for a position on the Economic Development Commission. Packet Page 265 of 471 Nathan Proudfoot Interest in serving: Because there are not enough young people involved in what could make this City become something more. I also have the understanding that we need to change or support the overall growth of the community by providing a welcome place to both shop and enjoy. I also see a need to see beyond the into the future with different ideas of what Edmonds could be. Knowing the history helps to guide the future. Skills and/or experience: I am an Eagle Scout, this means that teaching, listening and delegating along with leadership are all skills that I have. I continue to be active in Scouting. I am also a member of the Swamp Creek & Western Railroad Association a group of railroad enthusiast that has been in the Edmonds Station sens about 1974. Director of the History Video of Edmonds, targeted for 5th grade students working on their Washington state history(2001). I am also a film maker and photographer. Bluegrass on the Green founding committee member. Camporee Director for Puget Sound District BSA. Packet Page 266 of 471 Packet Page 267 of 471 Packet Page 268 of 471 Packet Page 269 of 471 Packet Page 270 of 471 Or i g i n a l A p p o i n t m e n t s m a d e o n 7 / 0 7 / 0 9 Co m m i s s i o n e r St a y i n g Re s i g n e d 20 1 2 A p p o i n t m e n t s Ma y o r 3 Ga r y H a a k e n s o n Br u c e F a i r e s X Ke r r y S t . C l a i r A y e r s X Bi l l V a n c e X Mi k e C o o p e r Pa u l A n d e r s o n ( 1 2 / 2 0 1 0 ) X Da v e E a r l i n g Po s i t i o n # 1 0 Mi c h a e l P l u n k e t t St a c y G a r d e a X Ri c h S e n d e r o f f X Kr i s t i a n a J o h n s o n Po s i t i o n # 2 2 St r o m P e t e r s o n Fr a n k Y a m a m o t o X Ro b V a n t a s s e l X Ti m C r o s b y ( 7 / 2 0 1 1 ) X Po s i t i o n # 3 1 Ro n W a m b o l t Br u c e W i t e n b e r g X Ma r i a n n e Z a g o r s k i X Ad r i e n n e F r a l e y - M o n i l l a s Po s i t i o n # 4 1 Pe g g y P r i t c h a r d O l s o n Be a O ' R o u r k e X Da r r o l H a u g X Di a n e B u c k s h n i s Po s i t i o n # 5 2 D J W i l s o n Mi c h a e l B o w m a n X Da v i d S c h a e f e r X Ma r y M o n f o r t ( 1 / 2 0 1 0 ) X Jo a n B l o o m Po s i t i o n # 6 1 St e v e B e r n h e i m Re b e c c a W o l f e X Ev a n P i e r c e X Fr a n k Y a m a m o t o Po s i t i o n # 7 0 Da v e O r v i s Do n H a l l X Be t t y L a r m a n X Lo r a P e t s o Pa c k e t Pa g e 27 1 of 47 1 Ev e l y n W e l l i n g t o n ( 7 / 2 0 1 1 ) X Pa c k e t Pa g e 27 2 of 47 1 Packet Page 273 of 471    AM-4911     8.              City Council Meeting Meeting Date:06/19/2012 Time:10 Minutes   Submitted For:Jerry Shuster Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Information Information Subject Title Presentation on Residential Car Washing and Illicit Discharges. Recommendation For Information only, no Council Action is required. Previous Council Action On June 12, 2012, this item was presented to the Planning, Parks and Public Works committee. Narrative Car washing is a popular warm weather activity and goes along with our overall “car culture” in the United States. In addition, charity car washes are a fun and popular way for organizations to raise money for their causes. This very popular activity can be at odds with Federal, state, and local water quality regulations if the dirty, soapy wash water and rinse water is allowed to discharge to our creeks, lakes, and Puget Sound. Car washing is not illegal in Edmonds or any place else in Washington. Wash and rinse water from car washing, however, contains oils, greases, heavy metals, and other pollutants. These pollutants can be toxic to aquatic organisms if they enter surface waters. Allowing these pollutants to enter the City’s storm drain system is technically a violation of Edmonds City Code (ECC) 7.200, Illicit Discharges. This code section was required by the Department of Ecology’s Municipal Stormwater Permit issued to the City of Edmonds. Current Department of Ecology’s policy is to use an educational approach rather than an enforcement approach to residential car washing. The intent is a behavioral change. Over the past 20 years, there has been a behavioral change involving the separation of recyclable materials for the residential solid waste stream. For most, recycling is now second nature. Ecology seeks a similar behavior change when it comes to residential car washing. The City has adopted this educational approach to residential car washing. The City offers a new updated brochure that discusses the effects of car washing on surfaces waters and suggests options for a “green” car wash.  These include: • Washing your car on a lawn or gravel area such that the wash and rinse water do not enter into the City’s storm drain system. • Using “waterless” car washing products Packet Page 274 of 471 • Taking your car to an automatic or manual (coin operated) car wash where the wash and rinse water goes to a treatment plant or is recycled. • Taking your car to a charity car wash that uses the City’s “car wash kit” that directs the soapy wash and rinse water to a “safe” discharge point. The Engineering Division provides, free of charge, a car washing kit that collects soapy wash and rinse water and directs the discharge to a vegetated area or the City’s sanitary sewer system (gets treated prior to discharge to surface water). Charity car washes can serve hundreds of vehicles per day and the potential discharge of pollutants can have a significant impact on local surface waters. This kit is available to charitable organizations on a first-come-first-serve basis. With the kit, organizations are given multiple copies of an educational brochure to hand out to their customers. A brief 10 minute presentation at future full Council meeting to get this word out to the Public is suggested by Staff. Attachments Attachment 1 - Draft Presentation Attachment 2 - Car Wash Kit Brochure Attachment 3 - Car Wash at Home Brochure Form Review Inbox Reviewed By Date Public Works Phil Williams 06/14/2012 09:05 AM City Clerk Sandy Chase 06/14/2012 09:38 AM Mayor Dave Earling 06/14/2012 12:02 PM Finalize for Agenda Sandy Chase 06/14/2012 12:41 PM Form Started By: Megan Cruz Started On: 06/13/2012 03:59 PM Final Approval Date: 06/14/2012  Packet Page 275 of 471 6/12/2012 1 11 RESIDENTIAL CAR WASHING and ILLICIT DISCHARGES Public Works Department Engineering Division June 12, 2012 22 Presentation OutlinePresentation Outline ••What is What is All the Fuss about Car All the Fuss about Car Washing?Washing? ••Is Car Washing Illegal?Is Car Washing Illegal? ••What are the City’s Car Washing What are the City’s Car Washing Programs?Programs? 33 What is all the fuss about car What is all the fuss about car washing?washing? ••Washing Washing our car or truck our car or truck is as American as baseball is as American as baseball and apple pie.and apple pie. Packet Page 276 of 471 6/12/2012 2 44 What is all the fuss about car What is all the fuss about car washing?washing? ••Allowing the “dirt” and soapy wash water to Allowing the “dirt” and soapy wash water to enter the City’s storm drain system is enter the City’s storm drain system is technically technically a violation of Federal, State, and a violation of Federal, State, and City regulations City regulations –– wash water contains: soaps, wash water contains: soaps, oils, grease, heavy metals and other chemicals oils, grease, heavy metals and other chemicals toxic to aquatic life.toxic to aquatic life. 55 What is all the fuss about car What is all the fuss about car washing?washing? ••Once in the City’s Once in the City’s stormwater system, stormwater system, the dirt and soapy the dirt and soapy rinse water does rinse water does NOTNOT get treated get treated before discharging before discharging to our creeks, lakes, to our creeks, lakes, or Puget Soundor Puget Sound 66 What is all the fuss about car What is all the fuss about car washing?washing? ••Does using Does using biodegradable biodegradable soap soap make it OK to discharge make it OK to discharge wash water to storm drain?wash water to storm drain? ••NONO. All soaps including . All soaps including biodegradable soap biodegradable soap remove remove dirt from vehicles that dirt from vehicles that contains the pollutants toxic contains the pollutants toxic to aquatic life. to aquatic life. Packet Page 277 of 471 6/12/2012 3 77 88 Is Car Washing IllegaIs Car Washing Illegall?? ••No, washing your No, washing your car, truck, boat, or car, truck, boat, or whatever is whatever is NOTNOT illegalillegal ••Allowing anything Allowing anything but but clean waterclean water toto enter the City’s enter the City’s stormwater system stormwater system isis technically technically illegal.illegal. 99 Is Car Washing IllegaIs Car Washing Illegall?? ••Discharge of pollutants to Discharge of pollutants to receiving waters is illegareceiving waters is illegall:: ––Federal Clean Water Act (Federal Clean Water Act (33 33 U.S.C. U.S.C. §§1251 et 1251 et seqseq. [1972]). [1972]) ––State Water Pollution Control State Water Pollution Control Law (Chapter 90.48 Law (Chapter 90.48 RCWRCW)) ––City Illicit Discharge Ordinance City Illicit Discharge Ordinance ((ECCECC 7.200) 7.200) –– Mandated by Mandated by State for our Municipal State for our Municipal Stormwater Permit.Stormwater Permit. Packet Page 278 of 471 6/12/2012 4 1010 What are the City’s Car Washing Programs?What are the City’s Car Washing Programs? ••Department of Ecology:Department of Ecology: –– “…“…adopted an educational rather than enforcement adopted an educational rather than enforcement approach to car washing.”approach to car washing.” ••Behavior Change Behavior Change –– Similar to recyclingSimilar to recycling 1111 What are What are Alternatives to Driveway Washing?Alternatives to Driveway Washing? ••Alternative:Alternative: –– Wash your vehicle on a lawn or grassy area Wash your vehicle on a lawn or grassy area or or somewhere that drains to a lawn or grassy areasomewhere that drains to a lawn or grassy area 1212 What are What are Alternatives to Driveway Alternatives to Driveway Washing?Washing? ••Alternative:Alternative: –– “Waterless” Car wash products“Waterless” Car wash products Packet Page 279 of 471 6/12/2012 5 1313 What are What are Alternatives to Driveway Washing??Alternatives to Driveway Washing?? ••Alternative:Alternative: –– Commercial Car Wash (Manual or Automatic)Commercial Car Wash (Manual or Automatic) 1414 What are Alternatives to Driveway Washing?What are Alternatives to Driveway Washing? ••Alternative:Alternative: –– Find a Community Car Wash Find a Community Car Wash that manages that manages their soapy Wash Watertheir soapy Wash Water 1515 Questions?Questions? Packet Page 280 of 471 Clean & Green Program for Charity Car Washes Get your car clean and keep Edmonds green at the same time! Other Ways to Wash Your Car and Keep Edmonds Clean  Use a commercial car wash facility that discharges its’ water to the sewer system or recycles it.  When washing your car at home, wash it on the lawn or other vegetated area to keep the water out of the storm drain. Mild, soapy water won’t hurt your lawn - it will actually water it! In addition: ► Use a shut-off nozzle on your hose to conserve water. ► Choose a soap that is biodegradable, low in phosphates, and contains no chlorine, bleach, nitrates, or ammonia. Avoid labels with Caution, Danger or Warning. ► Use a small amount of soap! You don’t need 4” of suds.  Fund-raise by selling coupons for local commercial car washes. Contact the Puget Sound Car Wash Association at 1-800-509-WASH (9274) for information. For More Information: Contact the City of Edmonds Engineering Division at (425) 771-0220 x1322 or michael.cawrse@edmondswa.gov Cl e a n & G r e e n C h a r i t y C a r W a s h P r o g r a m May 2012 Packet Page 281 of 471 Report Violators! If you suspect a spill or see someone pouring waste down a storm drain, including car wash and rinse water, call the City’s Illicit Discharge Hotline (425) 771-0235 or the Washington Department of Ecology at 1-800-258-5990. Where Does the Soapy Water and Rinse Water Go? Car washwater and rinse water contains a mixture of detergents, oils, and heavy metals. If this wash water flows along the street, it can enter a storm drain, and then flow to Edmonds’ streams and lakes or directly into Puget Sound. This soapy, polluted water is untreated and can kill aquatic plants and animals. Is Car Washing Illegal? No! Washing your car is not illegal. But discharge of anything but clean stormwater runoff into the storm drain is technically illegal, per Edmonds Community Development Code Chapter 7.200. Site Requirements To use the SudSafe Car Wash Kit, the following is required at the site:  Electric power within 100 feet of the wash area.  Grass, gravel, or other vegetated area within 100 feet of the wash area, or a  Sink or toilet that leads to the sewer system within 100 feet of the wash area. What is a Storm Drain? A storm drain, pictured below, is the entrance to a system of underground pipes that collects and carries water from streets and parking lots, and discharges it untreated into Puget Sound, and our lakes, streams and wetlands. To Keep Our Water Clean, Use a Car Wash Kit. The City of Edmonds has a SudSafe Car Wash Kit available to community and religious groups, and schools to encourage environmentally-friendly car wash event. Each kit has all the equipment you’ll need - hoses, safety cones, and a basin to capture and divert the soapy water away from the storm drain and onto a lawn (or other vegetated area) or into a sink that drains to the wastewater treatment system. Organizers can contact the stormwater technician at the City of Edmonds Engineering Division (425) 771-0220 to reserve a kit (first come, first served). Packet Page 282 of 471 Wa s h i n g Y o u r C ar? Ho w t o K e e p L o c a l Waters Clean G e t y o u r c a r c l e a n a n d k e e p E d m o n d s g r e e n a t t h e s a m e time! Ot h e r W a y s t o W a s h Y o u r C a r an d K e e p E d m o n d s C l e a n a n d Gr e e n . • Us e a s h u t - o f f n o z z l e o n y o u r h o s e t o co n s e r v e w a t e r . • Ch o o s e a s o a p t h a t h a s l i t t l e o r n o ph o s p h a t e s , i s b i o d e g r a d a b l e , a n d co n t a i n s n o c h l o r i n e , b l e a c h , n i t r a t e s , o r am m o n i a . A v o i d l a b e l s w i t h “ C a u t i o n , ” “D a n g e r , ” o r “ W a r n i n g . ” T h e s o a p y w a t e r wi l l b e k i n d e r t o y o u r l a w n o r o t h e r ve g e t a t e d a r e a . • Us e a s m a l l a m o u n t o f s o a p ! Y o u d o n ’ t ne e d 4 ” o f s u d s . • If y o u l i v e i n a c o n d o m i n i u m c o m p l e x , a s k y o u r H o m e o w n e r s A s s o c i a t i o n t o pu r c h a s e a S u d S a f e C a r W a s h K i t f o r u s e at y o u r c o m p l e x . T h i s k i t c a n a l l o w y o u t o wa s h y o u r v e h i c l e i n y o u r p a r k i n g l o t a n d no t d i s c h a r g e t h e w a s h w a t e r t o t h e s t o r m dr a i n s . C o n t a c t t h e E n g i n e e r i n g D i v i s i o n Fo r M o r e I n f o r m a t i o n : Co n t a c t t h e C i t y o f E d m o n d s E n g i n e e r i n g Di v i s i o n a t (4 2 5 ) 7 7 1 - 0 2 2 0 x 1 3 2 2 or m ic h a e l . c a w r s e @ e d m o n d s w a . g o v C l e a n & G r e e n C a r W a s h P r o g r a m Ma y 2 0 1 2 Pa c k e t Pa g e 28 3 of 47 1 Is C a r W a s h i n g I l l e g a l ? No ! W a s h i n g y o u r v e h i c l e i s no t i l l e g a l . Bu t d i s c h a r g e o f a n y t h i n g b u t c l e a n st o r m w a t e r r u n o f f i n t o t h e s t o r m d r a i n i s te c h n i c a l l y i l l e g a l , p e r E d m o n d s C o m m u n i t y De v e l o p m e n t C o d e C h a p t e r 7 . 2 0 0 . P e r D e p a r t m e n t o f E c o l o g y re c o m m e n d a t i o n , t h e C i t y h a s a d o p t e d a n ed u c a t i o n a l r a t h e r t h a n e n f o r c e m e n t ap p r o a c h t o c a r w a s h i n g . I f y o u w a n t t o le a r n m o r e , c o n t a c t i n f o r m a t i o n c a n b e fo u n d a t t h e e n d o f t h i s e d u c a t i o n a l br o c h u r e . F o r m o r e i n f o r m a t i o n f r o m t h e D e p a r t m e n t o f E c o l o g y , g o t o ww w . e c y . w a . g o v / p r o g r a m s / w q / s t o r m w a t e r / C a r W a s h . h t m l o r w w w . e c y . w a . g o v / wa s h i n g t o n _ w a t e r s / c a r w a s h . h t m l . Wh e r e D o e s t h e S o a p y W a t e r an d R i n s e W a t e r G o ? Ca r w a s h w a t e r a n d r i n s e w a t e r c o n t a i n s a m ix t u r e o f d e t e r g e n t s , a n d o i l s , h e a v y me t a l s a n d o t h e r p o l l u t a n t s t h a t w e w a s h o f f of o u r v e h i c l e s . I f t h i s w a s h w a t e r f l o w s al o n g t h e s t r e e t , i t c a n e n t e r a s t o r m d r a i n , an d t h e n f l o w t o E d m o n d s ’ s t r e a m s a n d la k e s o r d i r e c t l y i n t o P u g e t S o u n d . T h i s s o a p y , p o l l u t e d w a t e r i s un t r e a t e d a n d c a n k i l l a q u a t i c pl a n t s a n d a n i m a l s . A N o t e o n S o a p s Al l s o a p s , i n c l u d i n g b i o d e g r a d a b l e o n e s , c an h a r m o u r w a t e r w a y s . S o a p s b r e a k t h e su r f a c e t e n s i o n o f w a t e r , l o w e r i n g t h e ox y g e n l e v e l w h i c h i s h a r m f u l t o f i s h a n d ot h e r a q u a t i c l i f e . T h e w o r s t s o a p s c o n t a i n ph o s p h a t e s . T h i s n u t r i e n t c a u s e s un w a n t e d a l g a e b l o o m s i n s u r f a c e w a t e r s . An d d o n ’ t f o r g e t — c a r w a s h w a t e r i s a mi x t u r e o r s o a p , o i l , g r e a s e , a n d h e a v y me t a l s . Wh a t i s a S t o r m D r a i n ? A s t o r m d r a i n , p i c t u r e d b e l o w , i s t h e e nt r a n c e t o a s y s t e m o f u n d e r g r o u n d p i p e s th a t c o l l e c t s a n d c a r r i e s w a t e r f r o m s t r e e t s an d p a r k i n g l o t s , a n d d i s c h a r g e s i t un t r e a t e d in t o P u g e t S o u n d , a n d o u r l a k e s , st r e a m s a n d w e t l a n d s . Wh a t S h o u l d I D o T o K e e p Ou r W a t e r C l e a n ? • Wh e n w a s h i n g y o u r c a r a t h o m e , w a s h it o n t h e l a w n ( o r o t h e r v e g e t a t e d a r e a ) to k e e p t h e w a t e r o u t o f t h e s t o r m d r a i n . Mi l d , s o a p y w a t e r w o n ’ t h u r t y o u r l a w n ; it w i l l a c t u a l l y w a t e r i t ! • Wa s h y o u r c a r o n a n a r e a t h a t d r a i n s t o yo u r l a w n o r a v e g e t a t e d a r e a . • Us e w a t e r l e s s c a r w a s h p r o d u c t s , av a i l a b l e a t a u t o p a r t s s t o r e s , su p e r m a r k e t s , a n d o n l i n e . • Ta k e y o u r c a r t o a co m m e r c i a l c a r w a s h fa c i l i t y t h a t d i s c h a r g e s i t s wa t e r t o t h e s e w e r s y s t e m , w h e r e i t i s tr e a t e d o r r e c y c l e s i t . • Fi n d a c o m m u n i t y c a r w a s h t h a t u s e s a ca r w a s h k i t a n d d i s p o s e s o f t h e w a s h wa t e r t o t h e s e w e r s y s t e m . Wa t e r C o n s e r v a t i o n Ca r w a s h w a t e r u s a g e : Ty p e o f W a s h G a l l o n s p e r c a r S e l f - s e r v i c e 8 - 1 8 C o n v e y o r w a s h 1 4 - 6 0 I n - b a y a u t o m a t i c 1 0 - 5 0 H o m e c a r w a s h i n g 1 6 - 1 8 0 Fo r m a n y o f u s , w a s h i n g o u r c a r o r t r u c k i s as A m e r i c a n a s b a s e b a l l a n d a p p l e p i e . I t ’ s ha r d t o i m a g i n e t h a t t h e r e i s a c o n n e c t i o n be t w e e n k e e p i n g y o u r c a r c l e a n a n d k e e p - in g o u r s t r e a m s , l a k e s , a n d m a r i n e w a t e r s cl e a n a n d h e a l t h y . I t ’ s h a r d e r s t i l l t o b e l i e v e th a t o n e p e r s o n w a s h i n g t h e i r c a r c a n r e a l l y ca u s e a n y h a r m . Ho w e v e r , t h o u s a n d s o f pe o p l e w a s h i n g t h e i r c a r s c a n b e a s e r i o u s pr o b l e m . Pa c k e t Pa g e 28 4 of 47 1    AM-4876     9.              City Council Meeting Meeting Date:06/19/2012 Time:15 Minutes   Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Committee: Finance Type: Information Information Subject Title Draft 2011 Financial Statements Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative The DRAFT 2011 financial statements are presented for informational purposes only. These financial statements are presented in a new format and reflect the inclusion of new accounting standards. The financial statements are currently being audited by the State Auditor's Office. Changes to the format and content could be made before the financials are finalized and submitted to the Government Finance Officers Association at the end of June. At the request of the Finance Committee, the draft financial statements will be reviewed briefly by the full Council, as Committee of the Whole, at the June 12th meeting. Attachments Draft 2011 Financial Statements Form Review Inbox Reviewed By Date City Clerk Sandy Chase 06/05/2012 01:26 PM Mayor Dave Earling 06/07/2012 10:55 AM Finalize for Agenda Sandy Chase 06/07/2012 11:16 AM Form Started By: Shawn Hunstock Started On: 06/05/2012 10:13 AM Final Approval Date: 06/07/2012  Packet Page 285 of 471 The City of Edmonds, Washington COMPREHENSIVE ANNUAL FINANCIAL REPORT For the Year Ended December 31, 2011 Prepared by the City of Edmonds, Finance Department Shawn Hunstock, Finance Director DAVE EARLING, MAYOR EDMONDS CITY COUNCIL Strom Peterson, Council President Michael Plunkett Adrienne Fraley-Monillas Diane Buckshnis Lora Petso Frank Yamamoto Joan Bloom Packet Page 286 of 471 This page is intentionally left blank. Packet Page 287 of 471 CITY OF EDMONDS: 2011 CAFR TABLE OF CONTENTS i COMPREHENSIVE ANNUAL FINANCIAL REPORT For the Year Ended December 31, 2011 TABLE OF CONTENTS Page I. INTRODUCTORY SECTION Table of Contents .................................................................................................................................... i Letter of Transmittal, Principal Officials, and Organizational Structure ................................................. 1 II. FINANCIAL SECTION Auditor’s Report ..................................................................................................................................... 9 Management’s Discussion and Analysis ............................................................................................... 11 Basic Financial Statements Government-wide Financial Statements: Statement of Net Assets .......................................................................................................... 27 Statement of Activities .............................................................................................................. 28 Fund Financial Statements: Balance Sheet – Governmental Funds .................................................................................... 32 Reconciliation of the Balance Sheet to the Statement of Net Assets Governmental Funds ... 33 Statement of Revenues, Expenditures, and Changes in Fund Balance – Governmental Funds ................................................................................... 34 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities ................................. 35 Statement of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual: General Fund ........................................................................................................................ 36 Statement of Net Assets – Proprietary Funds.......................................................................... 38 Statement of Revenues, Expenses, and Changes in Fund Net Assets – Proprietary Funds .................................................................................... 39 Statement of Cash Flows – Proprietary Funds ........................................................................ 40 Statement of Fiduciary Net Assets – Fiduciary Fund ............................................................... 44 Statement of Changes in Fiduciary Net Assets – Fiduciary Fund ........................................... 45 Notes to the Financial Statements .............................................................................................. 47 Required Supplemental Information: Firemen’s Pension Trust Fund .................................................................................................... 85 Retiree Medical and Long-Term Care Benefits for LEOFF I Employees .................................... 85 Notes to the Required Supplemental Information ....................................................................... 86 Combining and Individual Fund Financial Statements and Schedules: Combining Balance Sheet – General Fund ................................................................................. 88 Combining Schedule of Revenues, Expenditures, and Changes in Fund Balances – General Fund ............................................................................................. 90 Combining Balance Sheet – Non-Major Governmental Funds ................................................... 94 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances – Non-Major Governmental Funds ............................................................... 95 Combining Balance Sheet – Non-Major Special Revenue Funds ............................................. 100 Combining Statement of Revenues, Expenditures, and Changes in Fund Balances – Non-Major Special Revenue Funds .......................................................... 104 Schedules of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual: Drug Enforcement Fund .......................................................................................................... 108 Street Fund ............................................................................................................................. 109 Packet Page 288 of 471 CITY OF EDMONDS: 2011 CAFR TABLE OF CONTENTS ii Schedules of Revenues, Expenditures, and Changes in Fund Balances – Budget and Actual: (continued) Page Street Construction Fund ........................................................................................................ 110 Municipal Arts Acquisition Fund .............................................................................................. 111 Memorial Tree Fund ................................................................................................................ 112 Hotel/Motel Tax Fund .............................................................................................................. 113 Employee Parking Permit Fund .............................................................................................. 114 Youth Scholarship Fund .......................................................................................................... 115 Tourism Promotional Arts Fund .............................................................................................. 116 Real Estate Excise Tax (REET) 2 Fund .................................................................................. 117 Real Estate Excise Tax (REET) 1 Fund .................................................................................. 118 Gifts Catalog Fund .................................................................................................................. 119 Special Projects Fund ............................................................................................................. 120 Cemetery Maintenance/Improvement Fund............................................................................ 121 Parks Construction Fund......................................................................................................... 122 Parks Trust Fund ..................................................................................................................... 123 Cemetery Maintenance Trust Fund ........................................................................................ 124 Sister City Commission Fund .................................................................................................. 125 Transportation Benefit District Fund ....................................................................................... 126 Combining Balance Sheet – Non-Major Debt Service Funds ....................................................... 128 Combining Statement of Revenues, Expenditures, and Changes in Fund Balance – Non-Major Debt Service Funds .................................................................... 129 Combining Statements of Net Assets – Internal Service Funds ................................................... 132 Combining Statement of Revenues, Expenses, and Changes in Fund Net Assets – Internal Service Funds ............................................................................. 133 Combining Statement of Cash Flows – Internal Service Funds .................................................... 134 Combining Statement of Changes in Assets and Liabilities - Agency Funds ............................... 138 III. STATISTICAL SECTION Schedule Government-wide Net Assets by Component ................................................................ 1 ................... 140 Changes in Net Assets ................................................................................................... 2 ................... 142 Fund Balances, Governmental Funds ........................................................................... 3 ................... 144 Changes in Fund Balances, Governmental Funds ........................................................ 4 ................... 146 General Government Tax Revenues by Source ............................................................ 5 ................... 148 Property Tax Levies and Collections ............................................................................. 6 ................... 149 Assessed and Estimated Actual Value of Taxable Property .......................................... 7 ................... 150 Property Tax Rates – Direct and Overlapping Governments ........................................ 8 ................... 152 Principal Property Taxpayers ......................................................................................... 9 ................... 153 Retail Sales Tax Collections by Sector ........................................................................ 10 ................... 154 Sales Tax Rate Direct and Overlapping Governments ................................................ 11 ................... 155 Ratios of Outstanding Debt by Type ............................................................................ 12 ................... 156 Ratios of General Bonded Debt Outstanding ............................................................... 13 ................... 158 Computation of Direct and Overlapping Debt .............................................................. 14 ................... 159 Computation of Legal Debt Margin .............................................................................. 15 ................... 160 Revenue Bond Coverage ............................................................................................. 16 ................... 162 Demographic and Economic Statistics ........................................................................ 17 ................... 163 Principal Employers ..................................................................................................... 18 ................... 164 City Employees by Function/Program .......................................................................... 19 ................... 165 Operating Indicators by Function/Program .................................................................. 20 ................... 166 Capital Asset Statistics by Function/Program .............................................................. 21 ................... 167 Packet Page 289 of 471 City of Edmonds Dave Earling, Mayor 121 5th Ave N, Edmonds, WA 98020 Shawn Hunstock, Finance Director 1 June __, 2012 Honorable Mayor Earling Members of the Edmonds City Council Citizens of Edmonds City of Edmonds 121 Fifth Avenue N Edmonds, Washington 98020 Subject: TRANSMITTAL OF 2011 COMPREHENSIVE ANNUAL FINANCIAL REPORT Dear Mayor, Council Members, and Citizens: This correspondence will formally transmit the City of Edmonds’ 2011 Comprehensive Annual Financial Report. The City has also complied with the submittal requirements of Washington State Law RCW 43.09.230 requiring annual reports for Washington municipal governments to be certified and filed with the State Auditor’s Office within one hundred fifty days after the close of each fiscal year. Responsibility for the accuracy of the data, the completeness and reliability of all information presented in this report rests with management. To provide a reasonable basis for making these representations, the City has established a comprehensive internal control framework designed both to protect the government’s assets from loss, theft, or misuse, and to compile sufficient reliable information for the preparation of the City’s financial statements in conformity with Generally Accepted Accounting Principles (GAAP). To the best of my knowledge and belief, this financial report is complete and reliable in all material respects. Cities and counties of the State of Washington use the Budgeting, Accounting and Reporting System (BARS) developed and prescribed by the State Auditor’s Office. The City’s financial statements have been audited by the Washington State Auditor’s office. The goal of an independent audit is to provide reasonable assurance that City financial statements for the fiscal year ended December 31, 2011 are free of material misstatements. The State Auditor concluded based upon the audit, that there was a reasonable basis for rendering an unqualified opinion that the City of Edmonds’ statements are fairly presented in conformity with GAAP. The State Auditor’s report is presented at the first component of the financial section of this report. I. INTRODUCTION Packet Page 290 of 471 CITY OF EDMONDS: 2011 CAFR LETTER OF TRANSMITTAL 2 A. MANAGEMENT REPRESENTATION The Edmonds Finance Department prepared the report and accepts responsibility for the accuracy, completeness, and fairness of presentation of the information included. The data is believed to be accurate in all material respects, and it is believed that the data is presented in a manner that fairly sets forth the results of operations and financial position of the City as measured by the financial activity of the City’s various funds. All disclosures necessary to enable the reader to gain the maximum understanding of the City’s financial activity have been included. The report has been prepared in conformance with GAAP and in conformance with financial reporting standards issued by the Governmental Accounting Standards Board (GASB). City management has developed and evaluated a comprehensive internal control structure that is designed to provide reasonable, but not absolute, assurance regarding the safeguarding of assets against loss from unauthorized use or disposition, and the reliability of financial records for preparing financial statements and maintaining accountability for assets. The concept of reasonable assurance is based on the assumption that the cost of internal controls should not exceed the benefits expected to be derived. As management, we attest that, to the best of our knowledge and belief, this financial report is complete and reliable in all material aspects. As a recipient of federal, state and county financial assistance the City is required to undergo an annual single audit in conformity with the provisions of the Single Audit Act amendments of 1996 and U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non-profit Organizations. The audit is conducted by the State Auditor’s Office in conjunction with the City’s annual independent audit. Information related to this single audit includes the Schedule of Expenditures of Federal Awards, findings and recommendations, if applicable, and auditor’s reports on internal control and compliance with applicable laws, regulations, contracts and agreements. The results of the City’s annual single audit for the fiscal year ended December 31, 2011 provided no instances of material weaknesses in the internal control structure or significant violations of applicable laws. Governmental Accounting Standards Board Statement No. 34 requires that the City provides a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement MD&A and should be read in conjunction with it. The City’s MD&A can be found immediately following the report of the independent auditors. B. ORGANIZATION OF THE REPORT The report is divided into three sections: the Introductory Section, the Financial Section, and the Statistical Section. The Introductory Section contains the table of contents, a list of the City’s principal officials, an organizational chart, and this letter of transmittal. The Financial Section contains the Auditor’s Report, completed by the Washington State Auditor, Management’s Discussion and Analysis, Government-Wide Financial Statements, the Fund Financial Statements, Notes to the Financial Statements and Other Required Combining and Supplemental Information. The Statistical Section, which is unaudited, contains a range of statistical tables and charts that present various financial, economic, social, and demographic data about the City. This information depicts various trends that have affected the fiscal condition of the City over the last ten years. Packet Page 291 of 471 CITY OF EDMONDS: 2011 CAFR LETTER OF TRANSMITTAL 3 C. REPORTING ENTITY The City of Edmonds is a non-charter code city operating under a strong mayor-council form of government. Policy making and legislative authority are vested with a seven member city council who are elected for staggered four year-terms and are elected at-large, rather than by district. The city council is responsible for establishing policy objectives and for providing the resources necessary to carry out those policies. As the City’s chief administrator, the Mayor is responsible for carrying out Council policy directives and for the oversight of day-to-day operations of the City. The City of Edmonds provides a full range of services, including police, planning and zoning; water, sewer, stormwater and wastewater treatment services; the construction and maintenance of streets and other infrastructure; and recreational activities and cultural events. The City of Edmonds, incorporated in 1890, is located within Snohomish County and is 12 miles north of Seattle. Edmonds is the twenty-second largest city in the State, currently occupies a land area of 9 square miles and serves a population of 39,709. A picturesque waterfront community, Edmonds offers an appealing small town quality of life, complimented by many amenities including, specialty shops, a variety of restaurants, an active arts community, and an array of outdoor activities. This report includes all funds, agencies, and boards and commissions that are controlled by, or dependent on, the City’s executive and legislative departments. Included as part of the reporting entity are the Edmonds Public Facilities District and the Snohomish County Emergency Radio System (SERS). Additional information on these entities can be found in the Notes to the Financial Statements. The City prepares annual budgets in accordance with the Revised Code of Washington (RCW) 35A.33. Annual budgets must be adopted by the City Council prior to the first of each year. Department heads may make transfers of appropriations within their department. The Mayor may make transfers of appropriations between departments within any one fund. Increases to appropriations at the Fund level require the City Council approval. Budget-to-actual comparisons are provided in this report for each individual governmental fund for which an appropriated budget has been adopted. II. ECONOMIC CONDITION A. SUMMARY OF LOCAL ECONOMY The information presented in the financial statements is perhaps best understood when it is viewed in the broader perspective of the environment within which the City operates. This section will review major factors that impact Edmonds’ fiscal condition. Edmonds has nearly 1,800 city-licensed businesses. Finance, insurance, real estate and other service industries comprise over half of all licensed businesses, followed by the retail industry. Major local employers include Swedish Hospital, the City of Edmonds, the Edmonds School District and also specialty private sector companies such as “Rick Steves’ Europe through the Back Door.” Packet Page 292 of 471 CITY OF EDMONDS: 2011 CAFR LETTER OF TRANSMITTAL 4 Beginning in 2002 the rate of property tax to be collected was limited to 1%. Prior to this legislation, the City relied heavily on property tax revenue to fund general government services. A number of measures have since been implemented on both sides of the equation, increasing revenue and cutting expenditures. Buoyed by a good economy the City was able to sustain operations and fund limited capital improvements thru 2009. However, during 2008 and 2009, it became apparent that predictions the Pacific Northwest’s economy would be immune to the economic downturn affecting the rest of the nation were incorrect. The City experienced falling sales tax revenue. A spending freeze was implemented, vacant positions remained unfilled, and merit increases for non-represented employees were eliminated. The 2009-2010 biennial budget was adopted with additional cuts as well as new and increased revenue. Financial indicators were mixed in 2011. Assessed valuation for property taxes declined but sales tax increased by 4% in 2011. There are signs of increased home sales activity but home prices continue to decline. Retail sales tax growth is expected to continue at a very moderate pace. Overall economic growth is expected to remain relatively flat through the first half of 2012, improving in the second half of the year. B. FUTURE ECONOMIC OUTLOOK Edmonds is in a continuous process of both short-term and long-term financial planning. Short- term financial planning is inherent in the development of the City’s annual budget. Concurrent with the annual budget is the City’s long-term capital needs and potential funding is assessed with the development of the six-year capital facility plan. The capital facility plan is a component of the Comprehensive Master Plan, which outlines how the City should look and function in twenty years and creates a vision that can be realistically implemented. An integral part of this vision is determining how to allocate the City’s financial resources to achieve the desired goals. Growth is predicted to continue in the future but not at the rate experienced in the late 1990’s and early 2000’s. The challenge is to control costs that grow at a faster rate than revenue. Areas of concern are health care costs and public safety costs related to incarceration and labor contracts. Continuing to fund these sectors will draw valuable resources from other areas such as infrastructure replacement and capital programs. As Edmonds moves forward, economic conditions will be continually monitored and adjustments to City spending and services made to maintain the City’s financial health. Long-term plans will be focused on ensuring the City continues to be an economically strong and viable City. Towards that end, the City is working on adoption of a contingency reserve policy in 2012, which calls for the establishment of sufficient reserves to help bridge the gap when there are yearly fluctuations in the City’s largest revenue sources. The City is also conducting a strategic planning process at this time with significant public outreach and involvement. One of the outcomes of the strategic planning process will be resource allocation input for City Council in areas that are important to the community. III. OTHER RELEVANT INFORMATION A. INDEPENDENT AUDIT Packet Page 293 of 471 CITY OF EDMONDS: 2011 CAFR LETTER OF TRANSMITTAL 5 State law requires an annual audit of all City books of accounts and financial records by the Office of the State Auditor, which is headed by an independently elected State official, the State Auditor. The Auditor has broad legal authority to inquire into all financial and legal compliance matters and such audits are considered equal to audits by certified public accounting firms. The 2011 financial audit of the City is complete and was conducted in conformance with Generally Accepted Auditing Standards. The financial statements of all City funds have been included in this audit. The City has been given an unqualified opinion for 2011. Please see the Auditor’s Report. The State Auditor’s Office also audits the City’s administration of its federal grants under the single audit concept. There were no instances of questioned costs as part of the City’s single audit for 2011. B. MANAGEMENT DISCUSSION AND ANALYSIS Accounting principles generally accepted in the United States of America require that management provide a narrative introduction, overview and analysis to accompany the basic financial statements in the form of Management’s Discussion and Analysis (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. Edmonds’s MD&A can be found immediately following the independent auditor’s report. C. ACKNOWLEDGMENTS Preparation of this report could not have been accomplished without the professional, efficient, and dedicated services of the entire staff of the Finance Department and the cooperation of other City departments. Their long hours of assistance with the preparation and review of this report are greatly appreciated. The Mayor and City Council are to be complimented for their encouragement, interest, and support in conducting the financial operations of the City in a sound and progressive manner. The efficient assistance of examiners from the Office of the State Auditor is also appreciated. Staff who had a direct role in preparing Edmonds’s 2011 Comprehensive Annual Financial Report take great pride in their work, and the entire team who worked on this project is to be commended. Respectfully submitted, Shawn Hunstock, CPA Finance Director Packet Page 294 of 471 CITY OF EDMONDS: 2011 CAFR PRINCIPAL OFFICIALS 6 CITY OF EDMONDS PUBLIC OFFICIALS ELECTED OFFICIALS Mayor: Dave Earling Council: Strom Peterson, President Michael Plunkett Adrienne Fraley-Monillas Diane Buckshnis Lora Petso Joan Bloom Frank Yamamoto APPOINTED OFFICIALS Finance Director: Shawn Hunstock Community Services Director: Stephen Clifton Acting Development Services Director: Rob Chave Economic Development Director: Stephen Clifton Acting Human Services Director: Carrie Hite Parks & Recreation Director: Carrie Hite Municipal Court Judge: Douglas Fair Police Chief: Al Compaan Public Works Director: Phil Williams Packet Page 295 of 471 CITY OF EDMONDS: 2011 CAFR ORGANIZATIONAL STRUCTURE 7 City of Edmonds Organization Chart Packet Page 296 of 471 CITY OF EDMONDS: 2011 CAFR ORGANIZATIONAL STRUCTURE 8 This page is intentionally left blank. Packet Page 297 of 471 CITY OF EDMONDS: 2011 CAFR AUDITOR’S OPINION LETTER 9 (Insert Page 1 of Opinion Letter Here) Packet Page 298 of 471 CITY OF EDMONDS: 2011 CAFR AUDITOR’S OPINION LETTER 10 (Insert Page 2 of Opinion Letter Here) Packet Page 299 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 11 MANAGEMENT’S DISCUSSION AND ANALYSIS The City of Edmonds (City) presents this Management’s Discussion and Analysis of its financial activities for the fiscal year ended December 31, 2011. The City’s discussion and analysis is designed to:  Assist the reader in focusing on significant financial issues  Provide an overview of the City’s financial activity  Identify changes in the City’s financial position (its ability to meet future years’ challenges)  Identify any material deviations from the approved budget  Identify individual fund issues or concerns Management’s Discussion and Analysis is designed to focus on the current year’s activities, resulting changes and currently known facts. Therefore, it should be read in conjunction with the Transmittal Letter and the City’s financial statements. Financial Highlights  At December 31, 2011 the City's net assets, the amount by which total assets exceeded total liabilities, totaled $142 million. Of this amount, $107 million is invested in capital assets, such as land, buildings, and infrastructure net of related debt. The remaining net assets of $35 million is restricted for debt service, construction, and various other purposes.  The City's total net assets increased by $3.3 million or 2.4% in 2011. Governmental activities increased by $1.7 million and business-type activities increased by $1.7 million.  Governmental funds reported a combined ending fund balance of $13.4 million; a $0.7 million increase over the prior year. Of this amount, $9.6 million is unassigned and available to fund ongoing activities. Governmental fund balances also include $1.9 million in the emergency reserve finance fund, which the City Council has stated will only be used in cases of catastrophic emergencies such as an earthquake or other natural or manmade disaster. The unassigned fund balance of $9.6 million represents 29% of total 2011 general fund expenditures.  Total capital assets increased by $2.7 million or 2.0% in 2011.  Total debt increased by a net of $8.6 million during the current fiscal year. Outstanding bonded debt, loans, and long term contracts at year-end totaled $37.6 million. Using this Annual Financial Report This annual report consists of a series of financial statements and notes to those statements. These statements are organized so the reader can understand the City of Edmonds as a financial whole or as an entire operating entity. The statements then proceed to provide an increasingly detailed look at specific financial conditions. The Statement of Net Assets and Statement of Activities provide information about the activities of the whole City presenting both an aggregate view of the City’s finances and a longer-term view of those assets. Major fund financial statements provide the next level of detail. For governmental funds, these statements tell how services were financed in the short-term as well as what dollars remain for future spending. The fund financial statements also look at the City’s most significant funds with all other non- major funds presented in total in one column. Overview of the Financial Statements Packet Page 300 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 12 The City’s basic financial statements are presented in three parts: 1) Government-wide financial statements 2) Fund financial statements 3) Notes to the financial statements Other supplementary information, in addition to the basic financial statements, is also contained in this report. This section of the management’s discussion and analysis is intended to introduce and explain the basic financial statements. Government-wide Financial Statements The government-wide financial statements are designed to be corporate-like in that all governmental and business-type activities are consolidated into columns which add to a total for the City. The focus of the Statement of Net Assets is designed to be similar to bottom-line results for the City and its governmental and business-type activities. This statement combines and consolidates governmental funds’ current financial resources (short-term spendable resources) with capital assets and long-term obligations. Over time, increases or decreases in net assets may be one indicator of improvement or deterioration in the City’s overall financial health. The Statement of Activities is focused on both the gross and net cost of various functions, including both governmental and business-type activities, which are supported by the City’s general tax and other revenues. This is intended to summarize and simplify the user’s analysis of cost of various governmental services and/or subsidy to various business-type activities. The revenue generated by the specific functions (charges for services, grants, and contributions) is compared to the expenses for those functions to show how much each function either supports itself or relies on taxes and other general funding sources for support. All activity on this statement is reported on the accrual basis of accounting, requiring that revenues are reported when they are earned and expenses are reported when they are incurred, regardless of when cash is received or disbursed. Governmental activities of the City include general government (executive, finance, legal, human resources, court), security (police), physical environment, economic environment, transportation, health and human services, and culture and recreation. The City’s business-type activities include water, sewer, storm water and wastewater treatment utilities. Governmental activities are primarily supported by taxes, charges for services, and grants while business-type activities are self-supporting through user fees and charges. The City also includes as a discretely presented component unit the Edmonds Public Facilities District (EPFD), a performing arts center in Edmonds, and the EPFD’s blended component unit, the Edmonds Center for the Arts (ECA), a non-profit established to collect donations and manage the operations for the EPFD. Although legally separate, the EPFD is important because the City provides financial support and oversight responsibilities connected to the activities of the board. Fund Financial Statements The fund financial statements will look familiar to the traditional users of governmental financial statements. However, the focus now is on major funds rather than fund types. Individual funds are used to maintain control over resources that are segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. There are three categories of City funds: governmental funds, proprietary funds, and fiduciary funds. Governmental funds account for essentially the same functions reported as governmental activities in the government-wide financial statements. Most of the City’s basic services are reported in the governmental funds. These statements, however, focus on cash and other assets that can readily be converted to Packet Page 301 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 13 available resources, as well as any balances remaining at year-end. Such information is useful in determining what financial resources are available in the near future to finance the City’s programs. Readers may better understand the long-term impact of the government’s near-term financing decisions by comparing the information presented for the governmental funds with similar information presented for governmental activities in the government-wide financial statements. The Governmental Funds’ Balance Sheet and the Governmental Funds’ Statement of Revenues, Expenditures, and Changes in Fund Balances provide a reconciliation to facilitate the comparison. Information for the major governmental funds is presented separately in the Governmental Fund Balance Sheet and in the Governmental Fund’s Statement of Revenues, Expenditures, and Changes in Fund Balances; information for the non-major funds is presented in the aggregate. The City’s main operating fund is the general fund. However, the City maintains many accounts and subfunds within the general fund, including the emergency financial reserve subfund, the public safety emergency reserve subfund, the building maintenance subfund among others. Because of materiality and public interest in these funds, individual fund data for each of these subfunds is provided in the combining statement for the general fund elsewhere in this report. Proprietary funds account for services for which the City charges outside customers and internal City departments. Proprietary funds provide the same information as shown in the government-wide financial statements, only in more detail, since both use the accrual basis of accounting. Proprietary funds report the same functions presented as business-type activities in the government-wide financial statements. The City has two types of proprietary funds, enterprise funds and internal service funds. Enterprise funds are used to account for goods and services provided to citizens. Internal service funds are used to account for goods and services provided internally to various City departments. The enterprise fund statements provide information for the City’s water, sewer, storm water and wastewater treatment utilities. Enterprise funds of the City are consolidated into one fund for financial statement reporting purposes. The City uses an internal service fund to account for its fleet of vehicles. Because these services largely benefit governmental rather than business-type functions, they have been included within the governmental activities in the government-wide financial statements. Fiduciary funds account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments, or other funds. Fiduciary funds are not included in the government-wide financial statements because their assets are not available to support City programs. The City’s fiduciary activities are reported in a separate Statement of Fiduciary Net Assets and a Statement of Changes in Fiduciary Net Assets as part of the basic financial statements. Notes to the Financial Statements The notes to the financial statements are an integral part of the financial statements. They provide additional disclosures essential to a full understanding of the information provided in the government-wide and fund financial statements. The notes to the financial statements immediately follow the basic financial statements in this report. Other Information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning a schedule of funding progress for the Firemen’s Pension Trust Fund and other post-employment benefits. Additional pension benefit information is found in note 10. Packet Page 302 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 14 The combining statements referred to earlier in connection with non-major governmental funds, non- major enterprise funds, and internal service funds are presented in the section titled “Combining and Individual Fund Financial Statements and Schedules”. Government-wide Financial Analysis The Statement of Net Assets can serve as a useful indicator of the City’s financial position. The City of Edmonds’ net assets (assets in excess of liabilities) at December 31, 2011 totaled $142.2 million. Following is a condensed version of the government-wide statement of net assets with a comparison to 2010: As of 12/31/11 As of 12/31/10 As of 12/31/11 As of 12/31/10 As of 12/31/11 As of 12/31/10 Current and other assets 26,846,674$ 25,773,347$ 22,506,614$ 12,439,784$ 49,353,288$ 38,213,131$ Capital assets, net of accumulated depreciation 72,715,560 73,357,118 65,774,450 62,464,194 138,490,010 135,821,312 Total assets 99,562,234 99,130,465 88,281,064 74,903,978 187,843,298 174,034,443 Long-term liabilities 21,170,376 6,333,580 19,994,100 2,588,498 41,164,476 8,922,078 Other liabilities 1,701,116 17,763,756 2,728,137 8,448,647 4,429,253 26,212,403 Total liabilities 22,871,492 24,097,336 22,722,237 11,037,145 45,593,729 35,134,481 Net assets Invested in capital assets, net of related debt 61,004,928 59,961,071 45,783,325 53,273,296 106,788,253 113,234,367 Restricted 3,254,677 1,368,707 9,096,615 687,447 12,351,292 2,056,154 Unrestricted 12,431,137 13,703,352 10,678,887 9,906,089 23,110,024 23,609,441 Total net assets 76,690,742$ 75,033,130$ 65,558,827$ 63,866,832$ 142,249,569$ 138,899,962$ Governmental Activities Business-type Activities Total City of Edmonds Net Assets Approximately $8.1 million of the primary government’s total net assets are restricted for construction projects to renovate or improve the City’s buildings, parks, street and utilities infrastructure. The remaining balance of net assets is primarily allocated to restrictions for debt service payments, transportation improvements, and other purposes in the amount of $4.2 million and unrestricted net assets of $23.1 million. The business-type unrestricted assets of $10.7 million may only be spent on utility activities. Other functions of the City may access the governmental unrestricted assets of $12.4 million to meet ongoing obligations to citizens and creditors. There are no restrictions, commitments, or other limitations that significantly affect the availability of resources for future use. The largest component of the City’s net assets, $106.8 million, or 75.1%, is its investment in capital assets, less debt related to the acquisition or construction of those assets. These capital assets, such as streets, parks, trails, and vehicles and equipment related to police and public works, are used to provide services to the citizens. As a result, these assets are not for sale, and are therefore not available to fund current and future City obligations. The City elected the GASB 34 reporting option to include all general infrastructure of the City acquired or substantially renovated since 1980. Unrestricted net assets of the City’s business-type activities, totaling $10.7 million, represent the portion of unrestricted net assets that may only be spent on activities related to one of the City’s utilities (water, sewer, storm water and wastewater treatment). Examples of utility activities include maintenance of water/sewer mains, pump and lift stations, storm drain flushing, water meter reading, and the wastewater treatment plant. Restricted governmental fund net assets are $3.3 million and are restricted for purposes such as debt service, public safety and other purposes. Packet Page 303 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 15 The remaining net assets of the City may be used for functions such as general government employee salaries and supplies, park and road maintenance, and police services. Changes in Net Assets The change in net assets represents the increase or decrease in City net assets resulting from its various activities. Following is a condensed version of the City’s changes in net assets. The table shows the revenues, expenses and related changes in net assets for both governmental-type and business-type activities: 2011 2010 2011 2010 2011 2010 Revenues: Program revenues: Charges for services 8,378,697$ 8,138,658$ 15,620,997$ 14,347,539$ 23,999,694$ 22,486,197$ Operating grants and contributions 145,406 272,554 179,479 47,249 324,885 319,803 Capital grants and contributions 1,771,199 534,066 498,486 1,246,156 2,269,685 1,780,222 General revenues: Property tax 13,539,536 13,683,426 - - 13,539,536 13,683,426 Retail sales and use tax 5,286,262 5,002,282 - - 5,286,262 5,002,282 Interfund utility tax 1,517,150 1,390,713 - - 1,517,150 1,390,713 Utility tax 4,715,339 4,606,438 - - 4,715,339 4,606,438 Excise tax 1,368,160 - - - 1,368,160 - Other taxes 1,020,419 380,892 - - 1,020,419 380,892 Real estate excise taxes - 1,709,951 - - - 1,709,951 Hotel/motel taxes - 68,186 - - - 68,186 Fuel taxes - 884,784 - - - 884,784 Payments from component unit 396,493 381,368 - - 396,493 381,368 Investment earnings 16,070 32,845 15,287 - 31,357 32,845 Miscellaneous revenue 84,770 (37,065) 311 33,154 85,081 (3,911) Gain on sale of capital assets 36,762 983,191 - - 36,762 983,191 Total revenues 38,276,263 38,032,289 16,314,560 15,674,098 54,590,823 53,706,387 Expenses: General government 8,092,028 8,210,126 - - 8,092,028 8,210,126 Public safety 18,037,057 17,630,352 - - 18,037,057 17,630,352 Transportation 3,412,126 4,325,832 - - 3,412,126 4,325,832 Physical environment 1,405,398 1,266,933 - - 1,405,398 1,266,933 Culture and recreation 4,298,852 3,984,078 - - 4,298,852 3,984,078 Economic environment 1,063,894 1,643,520 - - 1,063,894 1,643,520 Health and human services 9,731 10,217 - - 9,731 10,217 Interest on long-term debt 781,881 446,236 - - 781,881 446,236 Combined utility fund - - 14,140,249 13,836,220 14,140,249 13,836,220 Total expenses 37,100,967 37,517,294 14,140,249 13,836,220 51,241,216 51,353,514 Increase in net assets before transfers 1,175,296 514,995 2,174,311 1,837,878 3,349,607 2,352,873 Transfers 482,316 62,375 (482,316) (62,375) - - Change in net assets 1,657,612 577,370 1,691,995 1,775,503 3,349,607 2,352,873 Net assets-beginning of period 75,033,130 74,455,760 63,866,832 62,091,329 138,899,962 136,547,089 Net assets-end of period 76,690,742$ 75,033,130$ 65,558,827$ 63,866,832$ 142,249,569$ 138,899,962$ Governmental Activities Business-type Activities Total City of Edmonds Changes in Net Assets Governmental activities contributed $1.7 million to the total increase in City net assets. Revenues to fund capital assets are recorded as program or general revenues in the statement of activities. However, asset purchases are not recorded as expenses in the year purchased and construction costs are not recorded as expenses in the year incurred. Instead, the costs are recorded as long-term assets and are depreciated over their useful life. Packet Page 304 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 16 General tax revenue changes during 2011:  Property tax revenue decreased by $236,317, or 1.7%. This decrease is primarily due to the decrease in assessed valuation in Edmonds. With the Emergency Medical Services property tax levy capped at $0.50 per $1,000 of assessed value, the decline in revenue due to lower assessed valuation more than offset the allowable 1% increase in the City’s regular property tax levy.  Sales tax collections increased by $202,832, or 3.9%.  Utility taxes rose by $248,301 or 4.1%.  Real Estate Excise Tax (REET) revenue decreased by $170,252, or 13.5%. Governmental activity expenses decreased by $416,327, or 1.1%. The decrease reflected the desire of City administration to adapt spending patterns to actual revenue collections throughout the year. The next chart summarizes the government activity revenue by source, while the second one reflects the specific programs’ revenues and related expenses for the various activities of the City. Gaps between specific programs’ revenues and their related expenditures are funded through general tax revenues. Charges for services 22% Operating grants & contributions 0% Capital grants & contributions 5% Property taxes 35% Sales taxes 14% Interfund utility taxes 4% Utility & admission taxes 12% Other taxes 6% Other revenue 2% Revenues by Source - Governmental Activities Packet Page 305 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 17 $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 $16,000,000 $18,000,000 $20,000,000 Program Revenues and Expenses - Governmental Activities Program revenues Expenses Business-type net assets increased by $1.7 million. Key components of this increase include:  $498,486 of the increase relates to utility capital contributions.  Net Income (Change in Net Assets) went down by $83,508, or 4.7% from 2010.  Operating expenses increased by $341,460, or 2.5%, from 2010.  Net transfers-out totaled $482,316. The transfers generally related to construction costs accounted for in other funds where the utility fund also incurred costs for improvements, such as a water main replacement when a street overlay occurs. The majority of net assets in the City’s enterprise funds relate to capital asset infrastructure, such as water and sewer mains, storm water infrastructure, and the wastewater treatment plant. As such, most of the net assets are not available to support the ongoing expenses of the funds. The following chart depicts major sources of revenue for business-type activities: Packet Page 306 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 18 Charges for services 80% Capital contributions 3% Intergovernmental revenue 1% Investment earnings & other revenue 0%Business-type miscellaneous income 16% Revenues by Source - Business-Type Activity Financial Analysis of Governmental Funds The purpose of the City’s governmental funds is to report on near-term revenues/financial resources and expenditures. This information helps determine the City’s financial requirements in the near future. Specifically, fund balance is a good indicator of the City’s financial resources. As of December 31, 2011, the City’s governmental funds had combined fund balances of $13,416,024 an increase of $744,220 or 5.9%. This increase is related to:  General fund $701,507  Street fund ($105,179)  Street construction fund $219,697  REET 1 fund ($197,114)  Other governmental funds $125,309 Of the governmental funds’ total fund balances, $9,562,178 is unassigned. Restricted fund balances include $1,961,296 earmarked for culture and recreation purposes, $815,498 for transportation purposes, and $242,765 for debt service. Committed fund balances include $419,344 for culture and recreation purposes, and $85,714 for utilities and environment. The general fund is the primary operating fund of the City. All receipts and payments of ordinary City operations are processed through it unless they are accounted for in another fund. At the end of 2011, the general fund had a fund balance of $9,562,638, of which substantially all is unreserved. The fund balance for the general fund is comprised of the following subfunds:  Criminal investigations subfund $2,500  Emergency financial reserve subfund $1,927,600  LEOFF medical insurance reserve subfund $320,657  Public safety emergency reserve subfund $1,338,178 Packet Page 307 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 19  Multimodal transportation subfund $55,859  Building maintenance subfund $212,213  General fund $5,705,631 Other governmental funds that had significant fund balances include:  Street fund $392,049  Street construction fund $423,449  Municipal arts acquisition fund $401,698  REET 2 fund $436,640  Cemetery maintenance trust fund $801,079 The following chart shows the relative fund balances for governmental funds: General fund 71% Special revenue funds 27% Debt service funds 2% Governmental Funds - Fund Balances The $701,507 increase in the general fund balance results from revenue of $32,953,180, expenses of $32,162,170, transfers into the fund of $458,252, transfers out of $564,012, and income from capital asset sales of $16,257. In comparison with 2010, revenue decreased by $68,638, expenditures increased by $395,729, transfers out decreased by $1,449,039, transfers in decreased by $116,752, and income from the sale of capital assets decreased by $952,615. General Fund Budgetary Highlights Packet Page 308 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 20 The City budgets annually by adopting a budget at the end of the preceding year, and then making adjustments as necessary via budget amendments throughout the following year. Following is a summary of such budget amendments: Budgeted general fund balances increased for the following reasons: Target Zero overtime reimbursement grant 5,207$ High visibility enforcement overtime reimbursement grant 285 Alternative fuel vehicle purchase grant 50,944 Insurance recoveries 10,263 Reduce budgeted interfund transfers (79,378) Drug enforcement taskforce overtime grant 2,962 WASPC traffic safety grant 1,700 Target Zero overtime reimbursement grant 2,233 High visibility enforcement overtime reimbursement grant 3,908 Alternative fuel vehicle purchase grant 22,644 20,768$ Budgeted general fund balances decreased for the following reasons: Website upgrades 1,000$ Transportation planning study (UW)9,500 Verizon franchise EG grant 8,514 Target Zero overtime reimbursement grant 5,207 High visibility enforcement overtime reimbursement grant 285 Alternative fuel vehicle purchase grant 50,944 Mail Street repairs (insurance recovery)9,303 Increase budgeted insurance premium expense 108,505 Professional services (interim finance director)55,913 Professional services (city attorney)55,000 Drug enforcement taskforce overtime grant 2,962 WASPC traffic safety grant 1,700 Target Zero overtime reimbursement grant 2,233 High visibility enforcement overtime reimbursement grant 3,908 Alternative fuel vehicle purchase grant 22,644 Traffic calming devices 50,000 HR compensation consultant (45,000) Fire hydrant interfund charges 102,170 Merchant card fees 71,100 Edmonds Center for the Arts loan 153,185 Equipment rental fund O&M charges 280,692 949,765$ Reasons for the significant variances in the general fund between the final budget and actual results include:  Property tax was $180,580 less than budgeted. This is the result of declining assessed values and an Emergency Medical Services levy that is capped at $0.50 per $1,000 of assessed valuation. This decline in the EMS levy more than offset the allowable 1% increase in the City’s regular property tax levy.  Retail sales and use tax was $139,779 more than budgeted. This resulted from minor increases to the City’s retail sales and use tax receipts from taxable retail sales within the City.  Utility taxes were $209,473 less than budget primarily due to a significant decline in telephone utility taxes. This reflected a regional and national trend in declines in telephone utility taxes. The decline of $209,473 is comprised of an increase of $45,468 in interfund utility due to an increase in customers and an increase in rates, and a decrease of $254,941 in general utility. Packet Page 309 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 21  Intergovernmental revenue was $793,529 less than budgeted. This was primarily due to budgeted grant revenue that did not materialize due to the project not occurring.  As a result of substantial efforts on the part of the City Council, the Mayor and City Administration, all departments in the City were charged with reducing their overall level of spending. This resulted in nearly all departments ending 2011 with a significant positive variance between budgeted expenditures and actual expenditures. For instance, there was a $220,072 positive variance for Public Safety, and a $338,352 positive variance for Culture and Recreation. The $1,000,000 positive variance for Transportation was the result of a grant funded project that did not occur. Overall departmental expenditures in the General Fund were $2,028,715 less than the amended budget. The efforts of every department to save money where they could meant the City was able to absorb a negative variance in budgeted revenue of $726,512, resulting in an addition to fund balance of $701,507. Financial Analysis of Proprietary Funds The City’s proprietary funds provide the same type of information as found in the government-wide financial statements, but in greater detail. Factors affecting the finances of the City’s proprietary funds have already been addressed in the discussion of the City’s business-type activities. Capital Asset and Debt Administration Capital Assets The City’s investment in capital assets for both its governmental and business-type activities as of December 31, 2011 totaled $138.5 million (net of accumulated depreciation), an increase of $2.7 million from 2010. This investment in capital assets includes land, buildings, improvements, machinery and equipment, construction in progress, utility transmission/distribution systems, roads, and other infrastructure. Major capital asset changes during the year include:  Land, building and right-of-way costs were incurred during the year, resulting in an increase in governmental infrastructure of $1.0 million.  Capital contributions resulted in an increase of $0.5 million in utility infrastructure assets.  $0.8 million was spent by proprietary funds on capital projects during the year. The largest additions were the result of waterline replacements and sewer lift station improvements. A summary of the City’s net assets follows: Packet Page 310 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 22 As of 12/31/11 As of 12/31/10 As of 12/31/11 As of 12/31/10 As of 12/31/11 As of 12/31/10 Land 14,530,663$ 14,530,663$ 1,257,106$ 1,128,419$ 15,787,769$ 15,659,082$ Building 12,784,930 13,641,888 22,285,872 22,829,914 35,070,802 36,471,802 Improvements other than buildings 7,191,208 7,637,207 34,059,505 28,114,784 41,250,713 35,751,991 Infrastructure 27,095,351 28,060,898 - - 27,095,351 28,060,898 Machinery and equipment 2,422,704 2,385,481 266,436 270,587 2,689,140 2,656,068 Intangible assets - - 346,776 396,085 346,776 396,085 Construction in progress 8,690,704 7,100,980 7,558,755 9,724,406 16,249,459 16,825,386 Total 72,715,560$ 73,357,117$ 65,774,450$ 62,464,195$ 138,490,009$ 135,821,312$ Summary of Capital Assets (net of depreciation) Governmental Activities Business-type Activities Total More detailed information on capital assets is provided in note 8. Long-term Debt At the end of the current fiscal year, the City had total bonded debt outstanding of $32,795,001. Of this amount, $15,520,201 is general obligation bonds for governmental activities, $3,554,800 is general obligation bonds for business-type activities, for a total of $19,075,001 in general obligation bonds, and $13,720,000 is revenue bonds for the City operated utilities. The City currently maintains a rating of Aa3 with Moody’s for its revenue bonds, Aa2 for voter approved general obligation bonds, and Aa3 for councilmanic general obligation bonds. The following schedule summarizes the City’s long-term debt: As of 12/31/11 As of 12/31/10 As of 12/31/11 As of 12/31/10 As of 12/31/11 As of 12/31/10 General obligation debt 15,520,201$ 17,157,406$ 3,554,800$ 3,767,595$ 19,075,001$ 20,925,001$ Revenue bonds - - 13,720,000 2,870,000 13,720,000 2,870,000 Capital contracts 1,229,863 1,390,871 - - 1,229,863 1,390,871 Public Works Trust Fund loans 968,095 1,040,296 2,563,901 2,748,774 3,531,996 3,789,070 Total 17,718,159$ 19,588,573$ 19,838,701$ 9,386,369$ 37,556,860$ 28,974,942$ Summary of Long-Term Debt Governmental Activities Business-type Activities Total Economic Factors The continued economic downturn and related slow economic recovery continues to have a negative impact on the City’s revenues, including property tax and real estate excise taxes. City staff has continued to hold the line on spending and therefore the City’s 2012 budget reflects no new programs and is passed in large part on the 2011 estimated actual results with minimal increases to 2011 revenue. Economic Overview The economy of the City of Edmonds is primarily based on retail and service activity, health care and waterfront activity. Located along the shore of Puget Sound about 15 miles north of the City of Seattle and south of Everett, Edmonds is primarily an upper-middle income residential community, with extensive waterfront and water view residential property. Business Districts. The City’s business districts include the Downtown/Waterfront, Highway 99, Westgate, Five Corners, Firdale Village, and Perrinville. Downtown shops and galleries highlight the contemporary, offering everything from best-seller books, fine art, gifts, travel supplies, gourmet food, garden supplies, to the latest in clothing styles, shoes, jewelry, Packet Page 311 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 23 and unique housewares. Restaurants, cafes, and bistros offer dining experiences near the center of town and beachfront eateries feature scenic views of Puget Sound, the Olympic Mountains, and magnificent sunsets. One of a kind coffee shops, wine bars and cuisine from around the world offer many choices - from a quick break to relaxed dining. The Harbor Square shopping area offers 60 businesses, including an athletic club and a hotel. More shopping and dining can be found along Highway 99 and in the neighborhood commercial districts of Westgate, Five Corners, Firdale Village and Perrinville. Healthcare. Swedish Edmonds Hospital, which originally opened in 1964 is a full service facility licensed for 217 and staffed by 450+ physicians and specialists. Prior to joining Swedish, the Edmonds hospital (formerly known as Stevens Hospital) was governed by the Public Hospital District No. 2 of Snohomish County. The District's Board of Commissioners no longer oversees the day-to-day operations at Swedish/Edmonds, but is still involved in some of the major decisions. It also manages the Verdant Health Commission, formerly South Snohomish County Commission for Health, to promote good health in the surrounding communities. Transportation. The Edmonds/Kingston ferry connects south Snohomish County and north King County with the Kitsap Peninsula and, via the Hood Canal Bridge, the Olympic Peninsula. A Burlington Northern Railroad line runs adjacent to the Edmonds’ shoreline and is used for Sound Transit Commuter and Amtrak passenger rail service and moving freight. Community Transit provides local and commuter bus service. Waterfront. The Edmonds waterfront area includes four public beaches, a public fishing pier, off-leash dog area, and the oldest underwater park on the West Coast and Port. The 950-foot long fishing pier, located just south of the ferry terminal, includes benches, lighting and bait and cleaning areas, and is open year-round, 24 hours a day. Edmonds Underwater Park, the oldest of its kind on the West Coast, is located just north of the ferry terminal. The 32-acre park was dedicated as a marine preserve in 1971, and provides divers with a number of underwater structures and a wide variety of fish and plant life to explore. The Port of Edmonds operates a marina with approximately 729 moorage slips in the water and 350 spaces for dry boat storage. The marina provides guest moorage, public launching and parking facilities, a 35-ton travelift, a pressure washing facility, and a workyard. The port’s charter fishing fleet attracts more than 10,000 customers annually, making it the third largest in the State. Parks and Art. Residents and visitors can walk along an award winning waterfront walkway, access four public beaches, swim at outdoor Yost pool, use an the Off Leash Area for their dogs, go to a summer concerts at downtown City Park, take a picnic and enjoy views from public parks and beaches, take self- guided walking tours of public art, view murals in the downtown area, attend an annual Arts Festival and Third Thursday Artwalks, and attend performing art events at Edmonds Center for the Arts, and live theatre at Wade James and Phoenix Theaters. Requests for Information The City’s financial statements are designed to provide users with a general overview of the City’s finances as well as to demonstrate the City’s accountability to its citizens, investors, creditors, and other customers. If you have a question about the report, please contact the Finance Director, 121 Fifth Avenue North, Edmonds, Washington, WA 98020, (425) 771-0240. Packet Page 312 of 471 CITY OF EDMONDS: 2011 CAFR MANAGEMENT’S DISCUSSION AND ANALYSIS 24 This page is intentionally left blank. Packet Page 313 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 25 GOVERNMENT-WIDE FINANCIAL STATEMENTS The City presents two government-wide financial statements: The Statement of Net Assets provides information all on city assets and liabilities, with the difference between the two reported as net assets. The Statement of Activities is focused on both the gross and net cost of various functions, including both governmental and business-type activities, which are supported by the City’s general tax and other revenues. Packet Page 314 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 26 This page is intentionally left blank. Packet Page 315 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 27 COMPONENT UNIT - GOVERNMENTAL BUSINESS-TYPE EDMONDS PUBLIC ACTIVITIES ACTIVITIES TOTAL FACILITIES DISTRICT ASSETS: CASH AND CASH EQUIVALENTS (Note 3) 16,243,967$ 18,089,236$ 34,333,203$ 10,690$ RECEIVABLES: TAXES 483,678 - 483,678 - CUSTOMER ACCOUNTS 703,005 2,048,328 2,751,333 108,162 OTHER RECEIVABLES 669,766 - 669,766 75,941 SPECIAL ASSESSMENTS 31,440 - 31,440 - DUE FROM OTHER GOVERNMENTAL UNITS 2,783,814 950,480 3,734,294 - MATERIALS AND SUPPLIES INVENTORY 32,848 101,006 133,854 2,262 DEFERRED CHARGES 33,152 333,401 366,553 133,631 RESTRICTED ASSETS: CASH AND CASH EQUIVALENTS (Note 3) - 984,163 984,163 90,788 SPECIAL ASSESSMENTS 113,930 - 113,930 - DUE FROM COMPONENT UNIT, LONG-TERM 5,240,000 - 5,240,000 - INVESTMENT IN JOINT VENTURE 511,074 - 511,074 - DEPRECIABLE CAPITAL ASSETS (NET OF ACCUMULATED DEPRECIATION): (Note 8) 49,494,193 56,958,589 106,452,782 11,191,703 NON-DEPRECIABLE CAPITAL ASSETS 23,221,367 8,815,861 32,037,228 3,444,885 TOTAL ASSETS 99,562,234 88,281,064 187,843,298 15,058,062 LIABILITIES: ACCOUNTS PAYABLE 857,703 1,631,051 2,488,754 226,562 WAGES AND BENEFITS PAYABLE 758,640 582,611 1,341,251 60,559 INTERNAL BALANCES (147,790) 147,790 - - DUE TO OTHER GOVERNMENTAL UNITS - 87,983 87,983 310,176 OTHER LIABILITIES PAYABLE 173,487 261,473 434,960 6,227 PAYABLE FROM RESTRICTED ASSETS: ACCRUED INTEREST 59,076 12,531 71,607 - DEPOSITS - 4,698 4,698 39,843 UNEARNED REVENUE - 2,974 2,974 162,715 DEFERRED CREDITS - 204,306 204,306 8,538 BONDS AND OTHER DEBT PAYABLE: NET PENSION OBLIGATION 220,065 - 220,065 - NET OTHER POST EMPLOYMENT OBLIGATION 437,472 - 437,472 - DUE WITHIN ONE YEAR (Note 12)3,889,221 857,340 4,746,561 305,000 DUE IN MORE THAN ONE YEAR (Note 12)16,623,618 18,929,480 35,553,098 8,670,000 TOTAL LIABILITIES 22,871,492 22,722,237 45,593,729 9,789,620 NET ASSETS: INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 61,004,928 45,783,325 106,788,253 5,736,843 RESTRICTED FOR: DEBT SERVICE 242,765 4,698 247,463 90,788 PUBLIC SAFETY 124,661 - 124,661 - TRANSPORTATION 815,498 984,163 1,799,661 - CULTURE AND RECREATION 1,961,296 - 1,961,296 - ECONOMIC ENVIRONMENT 93,895 - 93,895 - CONSTRUCTION - 8,107,754 8,107,754 - OTHER PURPOSES 16,562 - 16,562 - UNRESTRICTED NET ASSETS 12,431,137 10,678,887 23,110,024 (559,189) TOTAL NET ASSETS 76,690,742$ 65,558,827$ 142,249,569$ 5,268,442$ The notes to the financial statements are an integral part of this statement. PRIMARY GOVERNMENT CITY OF EDMONDS, WASHINGTON STATEMENT OF NET ASSETS DECEMBER 31, 2011 Packet Page 316 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 28 OPERATING CAPITAL CHARGES GRANTS AND GRANTS AND EXPENSES FOR SERVICES CONTRIBUTIONS CONTRIBUTIONS FUNCTIONS / PROGRAMS: PRIMARY GOVERNMENT: GOVERNMENTAL ACTIVITIES: GENERAL GOVERNMENT 8,092,028$ 4,078,403$ 3,280$ 164,239$ PUBLIC SAFETY 18,037,057 1,212,082 27,597 - TRANSPORTATION 3,412,126 1,024,049 480 631,841 PHYSICAL ENVIRONMENT 1,405,398 235,973 61,437 - CULTURE AND RECREATION 4,298,852 875,663 25,948 975,119 ECONOMIC ENVIRONMENT 1,063,894 796,994 26,664 - HEALTH AND HUMAN SERVICES 9,731 155,533 - - INTEREST ON LONG-TERM DEBT 781,881 - - - TOTAL GOVERNMENTAL ACTIVITIES 37,100,967 8,378,697 145,406 1,771,199 BUSINESS-TYPE ACTIVITIES: COMBINED UTILITY OPERATION 14,140,249 15,620,997 179,479 498,486 TOTAL BUSINESS-TYPE ACTIVITIES 14,140,249 15,620,997 179,479 498,486 TOTAL PRIMARY GOVERNMENT 51,241,216$ 23,999,694$ 324,885$ 2,269,685$ COMPONENT UNIT: EDMONDS PUBLIC FACILITIES DISTRICT 2,435,175$ 850,208$ 570,379$ -$ TOTAL COMPONENT UNIT 2,435,175$ 850,208$ 570,379$ -$ GENERAL REVENUES: TAXES: PROPERTY RETAIL SALES AND USE INTERFUND UTILITY UTILITY EXCISE OTHER PAYMENTS FROM COMPONENT UNIT INVESTMENT EARNINGS MISCELLANEOUS GAIN (LOSS) ON SALE OF CAPITAL ASSETS TRANSFERS (Note 6) TOTAL GENERAL REVENUES CHANGE IN NET ASSETS NET ASSETS - BEGINNING NET ASSETS - ENDING The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2011 PROGRAM REVENUES Page 1 of 2 Packet Page 317 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 29 Page 2 of 2 COMPONENT UNIT GOVERNMENTAL BUSINESS-TYPE EDMONDS PUBLIC ACTIVITIES ACTIVITY TOTAL FACILITIES DISTRICT (3,846,106)$ -$ (3,846,106)$ (16,797,378) - (16,797,378) (1,755,756) - (1,755,756) (1,107,988) - (1,107,988) (2,422,122) - (2,422,122) (240,236) - (240,236) 145,802 - 145,802 (781,881) - (781,881) (26,805,665) - (26,805,665) - 2,158,713 2,158,713 - 2,158,713 2,158,713 (26,805,665) 2,158,713 (24,646,952) (1,014,588)$ (1,014,588) 13,539,536 - 13,539,536 - 5,286,262 - 5,286,262 409,569 1,517,150 - 1,517,150 - 4,715,339 - 4,715,339 - 1,368,160 - 1,368,160 - 1,020,419 - 1,020,419 - 396,493 - 396,493 - 16,070 15,287 31,357 457 84,770 311 85,081 - 36,762 - 36,762 - 482,316 (482,316) - - 28,463,277 (466,718) 27,996,559 410,026 1,657,612 1,691,995 3,349,607 (604,562) 75,033,130 63,866,832 138,899,962 5,873,004 76,690,742$ 65,558,827$ 142,249,569$ 5,268,442$ CHANGES IN NET ASSETS NET (EXPENSE) REVENUE AND PRIMARY GOVERNMENT Packet Page 318 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 30 This page is intentionally left blank. Packet Page 319 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 31 MAJOR GOVERNMENTAL FUNDS General Fund The general fund is used to account for and report all financial resources not accounted for and reported in another fund. As is the case with most municipalities, the general fund is the largest and most important accounting entity of the City. As noted in the statements that follow, the general fund receives the bulk of its revenues from local taxes, followed by State shared revenues, service charges, and other income. The general fund is accounted for on a modified accrual basis. Annual budgets are adopted with appropriations lapsing at the end of the year. Packet Page 320 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 32 OTHER TOTAL GENERAL GOVERNMENTAL GOVERNMENTAL FUND FUNDS FUNDS ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 8,552,779$ 2,994,883$ 11,547,662$ RECEIVABLES: TAXES 483,678 - 483,678 CUSTOMER ACCOUNTS 701,728 85 701,813 SPECIAL ASSESSMENTS - 31,440 31,440 DUE FROM COMPONENT UNIT 5,240,000 - 5,240,000 INTERFUND RECEIVABLE (Note 6)147,790 49,936 197,726 DUE FROM OTHER GOVERNMENTAL UNITS 1,328,389 1,454,571 2,782,960 SUPPLIES INVENTORY 460 - 460 LONG-TERM ASSETS: DEFERRED SPECIAL ASSESSMENTS - 113,930 113,930 TOTAL ASSETS 16,454,824$ 4,644,845$ 21,099,669$ LIABILITIES AND FUND BALANCES: CURRENT LIABILITIES: ACCOUNTS PAYABLE 327,091$ 489,679$ 816,770$ WAGES AND BENFITS PAYABLE 720,503 24,591 745,094 INTERFUND PAYABLE (Note 6)- 49,936 49,936 OTHER LIABILITIES PAYABLE 93,553 79,934 173,487 LONG-TERM LIABILITIES: DEFERRED REVENUE 5,751,039 147,319 5,898,358 TOTAL LIABILITIES 6,892,186 791,459 7,683,645 FUND BALANCES: NON-SPENDABLE: INVENTORY 460 - 460 RESTRICTED FOR: DEBT SERVICE - 242,765 242,765 PUBLIC SAFETY - 124,661 124,661 TRANSPORTATION - 815,498 815,498 CULTURE AND RECREATION - 1,961,296 1,961,296 ECONOMIC ENVIRONMENT - 93,895 93,895 OTHER PURPOSES - 16,102 16,102 COMMITTED TO: UTILITIES AND ENVIRONMENT - 85,714 85,714 CULTURE AND RECREATION - 419,344 419,344 OTHER PURPOSES - 94,111 94,111 UNASSIGNED 9,562,178 - 9,562,178 TOTAL FUND BALANCES 9,562,638 3,853,386 13,416,024 TOTAL LIABILITIES AND FUND BALANCES 16,454,824$ 4,644,845$ 21,099,669$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON BALANCE SHEET GOVERNMENTAL FUNDS DECEMBER 31, 2011 Packet Page 321 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 33 Total governmental fund balances as reported on this statement 13,416,024$ Amounts reported for governmental activities in the statement of net assets are different because: Land 14,530,663$ Construction in progress 8,690,704 Subtotal: Non-depreciable capital assets 23,221,367 Investment in joint venture 511,074 Buildings 25,479,908 Improvements other than buildings 13,531,609 Infrastructure 55,732,774 Machinery and equipment - general government 7,542,487 Less: Accumulated depreciation (52,792,585) Subtotal: Depreciable capital assets 49,494,193 73,226,634 Court receivable 669,766 Deferred charges 33,152 702,918 4,621,977 General obligation bonds (15,520,201) Compensated absences ($2,794,680 total liability, less $54,283 attributable to internal service funds) (2,740,396) Capital contracts (1,229,863) Public works trust fund loans (968,096) Subtotal: Long-term debt payable (20,458,556) Accrued interest (59,076) Net pension obligation (220,065) Net other post employment benefit obligation (437,472) Unearned revenues reported as deferred revenues in the Balance Sheet - Governmental Funds are not reported in the government-wide Statement of Net Assets (Note 1) 5,898,358 (15,276,811) Net assets of government activities as reported on the statement of net assets 76,690,742$ The notes to the financial statements are an integral part of this statement. Capital assets used in governmental activities are not financial resources and therefore not reported in the funds. These assets consist of: Other long-term assets are not available to pay for current-period expenditures and therefore are deferred in the funds. Internal service funds are used by management to charge the cost of equipment maintenance to individual funds. The assets and liabilities of these internal service funds are included in governmental activities in the statement of net assets. Capital assets of $2,040,916 are included in the capital asset adjustment above. Compensated absence liability of $54,283 is included in the adjustment below. Some liabilities are not due and payable in the current period and therefore are not reported in the funds. CITY OF EDMONDS, WASHINGTON RECONCILIATION OF THE BALANCE SHEET TO THE STATEMENT OF NET ASSETS DECEMBER 31, 2011 GOVERNMENTAL FUNDS Packet Page 322 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 34 OTHER TOTAL GENERAL GOVERNMENTAL GOVERNMENTAL FUND FUNDS FUNDS REVENUES: TAXES: PROPERTY 13,436,557$ -$ 13,436,557$ RETAIL SALES & USE 5,210,771 75,491 5,286,262 INTERFUND UTILITY 1,517,150 - 1,517,150 UTILITY 4,715,339 - 4,715,339 EXCISE 280,162 1,087,998 1,368,160 LICENSES AND PERMITS 1,666,296 22,850 1,689,146 INTERGOVERNMENTAL 1,199,610 2,821,864 4,021,474 CHARGES FOR SERVICES 3,859,869 1,155,965 5,015,834 FINES AND FORFEITURES 690,079 66,303 756,382 SPECIAL ASSESSMENTS - 104,409 104,409 INVESTMENT EARNINGS 10,076 5,994 16,070 MISCELLANEOUS 367,271 61,351 428,622 TOTAL REVENUES 32,953,180 5,402,225 38,355,405 EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES 7,312,884 1,618 7,314,502 PUBLIC SAFETY 17,746,935 58,743 17,805,678 UTILITIES AND ENVIRONMENT 1,231,601 143,255 1,374,856 TRANSPORTATION - 2,508,231 2,508,231 ECONOMIC ENVIRONMENT 1,031,189 4,580 1,035,769 MENTAL AND PHYSICAL HEALTH 9,731 - 9,731 CULTURE AND RECREATION 3,396,054 354,069 3,750,123 DEBT SERVICE: PRINCIPAL 1,094,128 776,286 1,870,414 INTEREST AND OTHER COSTS 339,648 443,460 783,108 CAPITAL OUTLAY - 1,615,679 1,615,679 TOTAL EXPENDITURES 32,162,170 5,905,921 38,068,091 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 791,010 (503,696) 287,314 OTHER FINANCING SOURCES (USES): SALES OF CAPITAL ASSETS 16,257 9,271 25,528 TRANSFERS IN (Note 6)458,252 1,710,920 2,169,172 TRANSFERS OUT (Note 6)(564,012) (1,173,786) (1,737,798) TOTAL OTHER FINANCING SOURCES AND USES (89,503) 546,405 456,902 NET CHANGE IN FUND BALANCES 701,507 42,709 744,216 FUND BALANCES - BEGINNING 8,861,131 3,810,677 12,671,808 FUND BALANCES - ENDING 9,562,638$ 3,853,386$ 13,416,024$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GOVERNMENTAL FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 323 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 35 Net change in fund balances per the Statement of Revenues, Expenditures and Changes in Fund Balance 744,216$ Amount reported as change in net assets in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which capital outlay ($3,030,410) is exceeded by depreciation and amortization ($3,738,102) in the current period. Capital outlays 3,030,284$ Internal service fund - capital outlays 400,778 Current year depreciation (includes $334,518 for internal service fund)(4,072,620) Adjustment in investment in joint venture (66,134) (707,692) Revenues in the Statement of Activities that do not provide current financial resources are not reported as revenues in the funds: Deferred taxes 102,979 Other deferred revenue (240,764) Record of court receivable 20,046 (117,739) Bond proceeds provide current financial resources to governmental funds, but issuing debt increases long-term liabilities in the statement of net assets. Repayment of long-term debt is an expenditure in the governmental funds, yet the repayment reduces long-term liabilities in the statement of net assets. This is the amount by which repayments exceeded proceeds. Amortization of deferred charges (4,375) Long-term debt repayments 1,870,415 1,866,040 Internal service funds are used by management to charge the costs of equipment rental to individual funds. The net revenue (expense) of this internal service fund is reported with governmental activities. Capital activity of $66,259 is included in the capital asset adjustment above. 35,822 Some expenses reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. Accrued interest expense 5,602 Net pension obligation (38,811) Net other post-employment benefit obligation 27,045 Accrued compensating absence expense ($159,695 total expenditure less $2,824 attributable to internal service funds)(156,871) (163,035) Change in net assets on the Statement of Activities 1,657,612$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES OF GOVERNMENT FUNDS TO THE STATEMENT OF ACTIVITIES FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 324 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 36 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: TAXES: PROPERTY 13,617,137$ 13,617,137$ 13,436,557$ (180,580)$ RETAIL SALES & USE 5,070,992 5,070,992 5,210,771 139,779 INTERFUND UTILITY 1,471,682 1,471,682 1,517,150 45,468 UTILITY 4,970,280 4,970,280 4,715,339 (254,941) EXCISE 311,981 311,981 280,162 (31,819) LICENSES AND PERMITS 1,484,829 1,484,829 1,666,296 181,467 INTERGOVERNMENTAL 1,837,255 1,993,139 1,199,610 (793,529) CHARGES FOR SERVICES 3,637,480 3,637,479 3,859,869 222,390 FINES AND FORFEITURES 667,100 667,100 690,079 22,979 INVESTMENT EARNINGS 1,000 1,000 10,076 9,076 MISCELLANEOUS 389,073 454,073 367,271 (86,802) TOTAL REVENUES 33,458,809 33,679,692 32,953,180 (726,512) EXPENDITURES: CURRENT: GENERAL GOVERNMENT 7,267,549 7,513,984 7,312,884 201,100 PUBLIC SAFETY 17,632,346 17,967,007 17,746,935 220,072 UTILITIES AND ENVIRONMENT 1,250,601 1,255,801 1,231,601 24,200 TRANSPORTATION 1,000,000 1,000,000 - 1,000,000 ECONOMIC ENVIRONMENT 1,246,759 1,257,459 1,031,189 226,270 MENTAL AND PHYSICAL HEALTH 10,100 10,100 9,731 369 CULTURE AND RECREATION 3,505,225 3,734,406 3,396,054 338,352 DEBT SERVICE 1,452,128 1,452,128 1,433,776 18,352 TOTAL EXPENDITURES 33,364,708 34,190,885 32,162,170 2,028,715 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 94,101 (511,193) 791,010 1,302,203 OTHER FINANCING SOURCES (USES): SALES OF CAPITAL ASSETS - 16,257 16,257 - TRANSFERS IN (Note 6)537,630 458,252 458,252 - TRANSFERS OUT (Note 6)(557,689) (681,277) (564,012) 117,265 TOTAL OTHER FINANCING SOURCES AND USES (20,059) (206,768) (89,503) 117,265 NET CHANGE IN FUND BALANCES 74,042 (717,961) 701,507 1,419,468 FUND BALANCES - BEGINNING 6,626,555 6,687,492 8,861,131 2,173,639 FUND BALANCES - ENDING 6,700,597$ 5,969,531$ 9,562,638$ 3,593,107$ The notes to the financial statements are an integral part of this statement. FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON STATEMENT OF REVENUES, EXPENSES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL GENERAL FUND Packet Page 325 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 37 MAJOR PROPRIETARY FUNDS ENTERPRISE FUNDS The City's enterprise fund is used to account for operations that are financed and operated in a manner similar to private business operations. The goods and services this fund provides to the general public are primarily financed by service charges. Enterprise funds are self-supporting and use the accrual method of accounting. Edmonds has one major enterprise fund. The Combined Utility Fund This fund accounts for all maintenance, construction, and debt service requirements associated with the City’s water, sewer and stormwater systems. Packet Page 326 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 38 411 / 412 / 414 GOVERNMENTAL COMBINED ACTIVITIES UTILITY INTERNAL FUNDS SERVICE FUNDS ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 18,089,236$ 4,696,305$ CUSTOMER ACCOUNTS 2,048,328 1,192 DUE FROM OTHER GOVERNMENTAL UNITS 950,480 854 INVENTORY 101,006 32,388 TOTAL CURRENT ASSETS 21,189,050 4,730,739 LONG-TERM ASSETS: RESTRICTED CASH, BOND RESERVES 984,163 - DEFERRED CHARGES 333,401 - CAPITAL ASSETS: OTHER IMPROVEMENTS 57,868,919 2,040,916 CONSTRUCTION IN PROGRESS 7,558,755 - INTANGIBLE ASSETS 346,776 - TOTAL CAPITAL ASSETS (NET OF A/D) 65,774,450 2,040,916 TOTAL LONG-TERM ASSETS 67,092,014 2,040,916 TOTAL ASSETS 88,281,064 6,771,655 LIABILITIES: CURRENT LIABILITIES: ACCOUNTS PAYABLE 1,631,051 40,933 WAGES AND BENEFITS PAYABLE 582,611 67,829 INTERFUND PAYABLES 147,790 - REVENUE BONDS PAYABLE-CURRENT 678,797 - GENERAL OBLIGATION BONDS PAYABLE-CURRENT 178,543 - ACCRUED INTEREST 12,531 - DEPOSITS 4,698 - DUE TO OTHER GOVERNMENTAL UNITS 87,983 - OTHER LIABILITIES PAYABLE 261,473 - TOTAL CURRENT LIABILITIES 3,585,477 108,762 LONG-TERM LIABILITIES: DEFERRED REVENUE 2,974 - DEFERRED CREDITS 204,306 - LOANS PAYABLE 2,347,060 - REVENUE BONDS PAYABLE 16,582,420 - TOTAL LONG-TERM LIABILITIES 19,136,760 - TOTAL LIABILITIES 22,722,237 108,762 NET ASSETS: INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 45,783,325 2,040,916 RESTRICTED FOR: DEBT SERVICE 984,163 - CUSTOMER DEPOSITS 4,698 - CONSTRUCTION 8,107,754 - UNRESTRICTED 10,678,887 4,621,977 TOTAL NET ASSETS 65,558,827$ 6,662,893$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF NET ASSETS PROPRIETARY FUNDS DECEMBER 31, 2011 Packet Page 327 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 39 411 / 412 / 414 GOVERNMENTAL COMBINED ACTIVITIES UTILITY INTERNAL FUNDS SERVICE FUNDS OPERATING REVENUES: CHARGES FOR SERVICES 12,983,391$ 1,232,876$ OTHER OPERATING REVENUE 2,637,606 - TOTAL OPERATING REVENUES 15,620,997 1,232,876 OPERATING EXPENSES: PERSONNEL SERVICES 3,900,516 316,789 OPERATIONS & MAINTENANCE 6,886,869 532,377 PROFESSIONAL SERVICES 183,706 983 INSURANCE 416,576 25,259 DEPRECIATION/AMORTIZATION 2,447,218 334,518 TOTAL OPERATING EXPENSES 13,834,885 1,209,926 OPERATING INCOME (LOSS) 1,786,112 22,950 NON-OPERATING REVENUE (EXPENSE): INTERGOVERNMENTAL 179,479 - INVESTMENT EARNINGS 15,287 7,530 OTHER NON-OPERATING REVENUES 311 9,424 GAIN (LOSS) ON SALE OF CAPITAL ASSETS - 11,234 INTEREST EXPENSE (305,364) - TOTAL NON-OPERATING REVENUE (EXPENSE) (110,287) 28,188 INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS 1,675,825 51,138 CAPITAL CONTRIBUTIONS 498,486 - TRANSFERS IN (Note 6)- 50,942 TRANSFERS OUT (Note 6) (482,316) - CHANGE IN NET ASSETS 1,691,995 102,080 TOTAL NET ASSETS BEGINNING OF YEAR 63,866,832 6,560,813 TOTAL NET ASSETS END OF YEAR 65,558,827$ 6,662,893$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS PROPRIETARY FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 328 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 40 Page 1 of 2 411 / 412 / 414 GOVERNMENT COMBINED ACTIVITIES UTILITY INTERNAL FUNDS SERVICE FUNDS CASH FLOWS FROM OPERATING ACTIVITIES: CASH RECEIVED FROM USERS 15,259,781$ 1,232,876$ CASH PAID TO SUPPLIERS (6,512,726) (528,651) CASH PAID FOR INVENTORY (2,598) 17,505 CASH PAID TO EMPLOYEES (3,894,857) (313,602) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 4,849,600 408,127 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: INTERFUND LOAN 11,805 - INTERGOVERNMENTAL TRANSFER 179,479 - TRANSFERS IN - 50,942 TRANSFERS OUT (482,316) - NET CASH PROVIDED (USED) BY NON- CAPITAL FINANCING ACTIVITIES (291,032) 50,942 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: PROCEEDS FROM SALE OF EQUIPMENT 311 11,234 PURCHASE OF CAPITAL ASSETS (5,757,474) (400,778) CONTRIBUTED CAPITAL 498,486 - PROCEEDS FROM INSURANCE SETTLEMENT - 9,424 PREMIUM & BOND ISSUANCE COSTS 339,522 - PRINCIPAL PAYMENT ON DEBT (2,727,054) - INTEREST PAYMENT ON DEBT (318,826) - PROCEEDS FROM CAPITAL DEBT 12,929,141 - NET CASH PROVIDED (USED) FOR CAPITAL AND RELATED FINANCING ACTIVITIES 4,964,106 (380,120) CASH FLOW FROM INVESTING ACTIVITIES: INTEREST RECEIVED 15,287 7,530 NET CASH PROVIDED (USED) IN INVESTING ACTIVITIES 15,287 7,530 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 9,537,961 86,480 CASH AND CASH EQUIVALENTS-BEGINNING OF YEAR 9,535,438 4,609,825 CASH AND CASH EQUIVALENTS-END OF YEAR 19,073,399$ 4,696,305$ CASH AT END OF YEAR CONSISTS OF: CASH AND CASH EQUIVALENTS 18,089,236$ 4,696,305$ RESTRICTED CASH-BOND PAYMENTS 984,163 - TOTAL CASH 19,073,399$ 4,696,305$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF CASH FLOWS PROPRIETARY FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011 Packet Page 329 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 41 Page 2 of 2 411 / 412 / 414 GOVERNMENT COMBINED ACTIVITIES UTILITY INTERNAL FUNDS SERVICE FUNDS RECONCILIATION OF NET OPERATING INCOME TO NEW CASH PROVIDED BY OPERATING ACTIVITIES OPERATING INCOME (LOSS) 1,786,112$ 22,950$ ADJUSTMENTS TO RECONCILE OPERATING INCOME TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES: DEPRECIATION 2,447,218 334,519 ASSET (INCREASES) DECREASES : DUE FROM OTHER GOVERNMENTAL UNITS (189,464) (854) MISCELLANEOUS A/R-REVENUE (138,867) - INVENTORY (2,598) 17,505 LIABILITY (INCREASES) DECREASES : ACCOUNTS & VOUCHERS PAYABLE 1,133,029 30,819 DEPOSITS PAYABLE 6,144 - WAGES & BENEFITS PAYABLE - 3,188 DUE TO GOVERNMENTAL UNIT (201,162) - RETAINAGE PAYABLE (21,487) - DEFERRED REVENUE 30,675 - TOTAL ADJUSTMENTS 3,063,488 385,177 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 4,849,600$ 408,127$ The notes to the financial statements are an integral part of this statement. FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON STATEMENT OF CASH FLOWS PROPRIETARY FUNDS Packet Page 330 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 42 This page is intentionally left blank. Packet Page 331 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 43 FIDUCIARY FUNDS Fiduciary funds are used to account for assets held by the City of Edmonds as a trustee or agent for various individuals, private organizations, and other governmental units. The Firemen’s Pension Fund is accounted for on an accrual basis. TRUST FUNDS The Firemen’s Pension Fund This fund accounts for the payment of administrative costs and benefits for retired firefighters (and beneficiaries) who were employed prior to March 1, 1970. Primary revenue sources are transfers-in from the general fund, fire insurance premium tax, and investment interest, in accordance with actuarial recommendations. Packet Page 332 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 44 617 FIREMEN'S PENSION FUND ASSETS: CASH AND CASH EQUIVALENTS 217,903$ TOTAL ASSETS 217,903$ LIABILITIES: CURRENT PAYABLES 4,693$ TOTAL LIABILITIES 4,693 NET ASSETS: HELD IN TRUST FOR PENSION BENEFITS AND OTHER PURPOSES 213,210$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF FIDUCIARY NET ASSETS FIDUCIARY FUNDS DECEMBER 31, 2011 Packet Page 333 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 45 617 FIREMEN'S PENSION FUND ADDITIONS: EMPLOYER CONTRIBUTIONS 48,023$ FIRE INSURANCE PREMIUMS 78 INVESTMENT EARNINGS 389 TOTAL ADDITIONS 48,490 DEDUCTIONS: BENEFIT PAYMENTS 102,274 PROFESSIONAL SERVICES 326 TOTAL DEDUCTIONS 102,600 CHANGE IN NET ASSETS (54,110) NET ASSETS - BEGINNING 267,320 NET ASSETS - ENDING 213,210$ The notes to the financial statements are an integral part of this statement. CITY OF EDMONDS, WASHINGTON STATEMENT OF CHANGES IN FIDUCIARY NET ASSETS FIDUCIARY FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 334 of 471 CITY OF EDMONDS: 2011 CAFR BASIC FINANCIAL STATEMENTS 46 This page is intentionally left blank. Packet Page 335 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 47 City of Edmonds NOTES TO THE FINANCIAL STATEMENTS December 31, 2011 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES ............................................... .48 NOTE 2 – STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY .............................................. 57 NOTE 3 – DEPOSITS AND INVESTMENTS ...................................................................................... 58 NOTE 4 – PROPERTY TAXES ........................................................................................................... 60 NOTE 5 – RECEIVABLES AND PAYABLES ...................................................................................... 61 NOTE 6 – INTERFUND ACTIVITY ..................................................................................................... 62 NOTE 7 – RESTRICTED COMPONENT OF NET POSITION ........................................................... 63 NOTE 8 – CAPITAL ASSETS AND DEPRECIATION ........................................................................ 63 NOTE 9 – RECORDED VACATION AND SICK LEAVE .................................................................... 65 NOTE 10 – PENSION PLANS ............................................................................................................ 65 NOTE 11 – OTHER POST EMPLOYMENT BENEFITS (OPEB) ....................................................... 75 NOTE 12 – LONG-TERM DEBT ......................................................................................................... 77 NOTE 13 – CHANGES IN LONG-TERM LIABILITIES ....................................................................... 81 NOTE 14 – CONTINGENCIES AND LITIGATIONS ........................................................................... 82 NOTE 15 – RISK MANAGEMENT ...................................................................................................... 83 NOTE 16 – JOINT VENTURE ............................................................................................................. 84 NOTE 17 – COMMITMENTS .............................................................................................................. 84 Packet Page 336 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 48 NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounting and reporting policies of the City of Edmonds, which conform to generally accepted accounting principles for governments as prescribed by the Governmental Accounting Standards Board (GASB), are regulated by the Washington State Auditor's Office. The City's significant accounting policies are described below. A. REPORTING ENTITY The City of Edmonds was incorporated in 1890 and operates under a Council/Mayor form of government. The City Council is composed of seven members elected at large who each serve a four-year term. The Mayor is elected at large and serves a four-year term. The Mayor is responsible for all City affairs. The City provides a full range of general government services: including public safety, streets, parks and recreation, planning and zoning, permits and inspection, general administration, and water, sewer, storm water and wastewater treatment utilities. The accompanying financial statements include all funds, agencies, and boards controlled by or dependent on the City. Criteria used to determine agency dependence on the City were: selection of the governing body, budget adoption, taxing authority, outstanding debt service secured by City revenues or general obligations, City obligation to finance possible deficits, or receipt of significant City subsidies. Discretely Presented Component Unit - The Edmonds City Council formed the Edmonds Public Facilities District (PFD) on April 24, 2001 by Ordinance. The PFD was created under the authority provided by the legislature during the 1999 State legislative session, since codified as RCW 35.57. The purpose of the PFD is to construct and operate a “regional center” in the City of Edmonds. RCW 35.57 defines a regional center as a conference, convention or special events center along with related parking. A five member board governs the PFD and is appointed to four-year terms by the City Council. The PFD has authority under state law to issue debt, levy certain taxes, and enter into contracts. In 2002 the City Issued Limited Tax General Obligation Bonds for the acquisition, renovation and remodeling of a Performing Arts Center by the PFD in the amount of $7,015,000. These proceeds were transferred to the PFD. The bonds are a debt of the City and not the PFD; however the PFD is obligated by inter-local agreement to transfer sales tax rebate revenues to the City to help offset the City’s debt service costs over the life of the bonds. More information about the PFD, including complete financial statements, can be obtained from Edmonds Performing Arts Center, c/o Joe McIalwain, 401 Fourth Ave. N. Edmonds, WA 98020. Blended Component Unit - The Edmonds Transportation Benefit District is governed by the seven–member board appointed by the City of Edmonds Council. Although it is legally separated from the City of Edmonds the Edmonds Transportation Benefit District is reported as if it were part of the primary government because its sole purpose is to finance and construct City of Edmonds streets. Joint Ventures - A joint venture is an organization that results from a contractual arrangement and is owned, operated, or governed by two or more participants as a separate activity. In addition to joint control, each participant must have either an ongoing financial interest or an ongoing financial responsibility. The City participates in a single joint venture with Snohomish County and other local governments in the Snohomish County Emergency Radio System. See note 16 for additional information. Packet Page 337 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 49 B. GOVERNMENT-WIDE AND FUND FINANCIAL STATEMENTS The government-wide financial statements (i.e. the statement of net assets and the statement of activities) report information on all of the non-fiduciary activities of the primary government and its component units. Government activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. The City has allocated certain indirect costs that are included in the program expense reported for individual functions and activities. Taxes and other items not properly included among program revenues are reported as general revenues. As a general rule the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between the government’s water and sewer function and other functions of the government. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds. The fiduciary funds are not included in the government-wide financial statements. Major individual funds are reported as separate columns, while the remaining funds are combined for presentation purposes in the governmental funds statements and the proprietary funds statements. C. MEASUREMENT FOCUS, BASIS OF ACCOUNTING, AND BASIS OF PRESENTATION The accounts of the City are organized on the basis of funds, each of which is considered a separate accounting entity. Each fund is accounted for with a separate set of self-balancing accounts that comprise its assets, liabilities, fund equity, revenue, and expenditures or expenses, as appropriate. The City resources are allocated to, and accounted for in, individual funds according to the purpose for which they are spent and how they are controlled. The basis of accounting refers to the timing of when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. The government-wide financial statements (i.e. the statement of net assets and the statement of activities) report information on all of the non-fiduciary activities of the primary government and its component units. Government activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. Likewise, the primary government is reported separately from certain legally separate component units for which the primary government is financially accountable. Packet Page 338 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 50 The statement of net assets presents the reporting entity’s nonfiduciary assets and liabilities, with the difference reported as net assets. Net assets are reported in three categories:  Invested in capital assets, net of related debt consists of capital assets, net of accumulated depreciation and reduced by outstanding balances for bonds, notes, and other debt that are attributed to the acquisition , construction, or improvement of those assets.  Restricted net assets result when constraints placed on net asset use are either externally imposed by creditors, grantors, contributors, and the like, or imposed by law through constitutional provisions or enabling legislation.  Unrestricted net assets consist of net assets that do not meet the definition of the two preceding categories. Unrestricted net assets often are designated to indicate that management does not consider them available for general operations. Unrestricted net assets often have constraints on resources that are imposed by management, but can me modified or removed. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include (1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and (2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. The City has allocated certain indirect costs that are included in the program expense reported for individual functions and activities. Taxes and other items not properly included among program revenues are reported as general revenues. The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary and pension trust fund financial statements. Interfund services provided and used are not eliminated in the process of consolidation. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. The modified accrual basis of accounting is followed in all governmental and permanent funds of the City. Under the modified accrual basis of accounting, revenues are recognized when measurable and available. Revenues are generally considered available if they are collected within the current period or soon enough thereafter (60 days) to pay current liabilities. For derived tax revenues, such as sales tax and utility business and occupation taxes, revenues are recognized in the period when the underlying exchange has occurred. For imposed non-exchange taxes, such as property taxes, revenues are recognized when the use of resources is permitted, or when resources are available. Grant revenue is recognized in the period in which the expenditure occurs and the eligibility requirements have been met. Non-exchange transactions, such as contributions, are recognized when the donation eligibility requirements have been satisfied. Those specific major revenue sources accrued are: The accrual basis of accounting is followed in all proprietary, agency, and pension trust funds. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when incurred. Packet Page 339 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 51 Major Governmental Funds - The General Fund is the general operating fund of the City and accounts for all activities not required to be accounted for in some other fund. Proprietary Fund - The Combined Utility Operation Fund accounts for the provision of water, sewer, storm water and wastewater treatment services to the residents of the City and some residents of Mountlake Terrace, Lynnwood, Woodway, Olympic View Water District and Ronald Wastewater District. All activities necessary to provide such services are accounted for in this fund, including but not limited to, administration, financing, and related debt service, billing, and collection. The proprietary fund statements distinguish operating revenues and expenses from non- operating items. Operating revenues and expenses result from providing services and delivering goods in connection with principal ongoing operations. The principal operating revenues of the City’s utility fund are charges to customers for sales and service. The City also recognizes as operating revenue the portion of utility connection fees intended to recover the cost of connecting new customers to the water and sewer systems. Operating expenses for enterprise funds include operating and maintenance costs, employee benefit expenses, contracted services, insurance and depreciation on capital assets. All other revenues and expenses are reported as non-operating revenues and expenses. Internal Service and Fiduciary Funds - The Equipment Rental Fund is an internal service fund used to account for the Fleet Maintenance Division. The Fleet Maintenance Division is responsible for maintaining the City’s vehicle fleet. Fiduciary funds are used to account for City assets held in a trustee capacity or as an agent for individuals, private organizations, and other governments. These funds share characteristics with both the government and proprietary funds and therefore, as described below, use the measurement focus and basis of accounting most appropriate to their specific operations. The Firemen’s Pension Fund accounts for a single employer defined benefit system established under state law to provide benefits to eligible firefighters. Although this pension plan has subsequently been replaced by the State Law Enforcement Officers and Firefighters pension system, firefighters hired prior to March 1, 1970 continue to be eligible for benefits under its provisions. Revenues received by the fund include proceeds of a state-imposed tax on fire insurance premiums and as needed, allocations from the City’s annual property tax levy based on actuarial estimates. Private-sector standards of accounting and financial reporting issued prior to December 1, 1989, generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with or contradict guidance of the Governmental Accounting Standards Board. When both restricted and unrestricted resources are available for use, it is the City’s policy to use restricted resources first, then unrestricted as they are needed. D. BUDGET AND BUDGETARY ACCOUNTING Scope of Budget - Budgets are adopted at the fund level and this constitutes the legal level of control where expenditures may not exceed appropriations. Purely as a management tool, budgets are broken out to departments, activities and expense types. Transfers or revisions within funds are allowed, but only the City Council can increase or decrease a fund's budget, which is done by City ordinance. Packet Page 340 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 52 The City adopts the budget for governmental funds on the modified accrual basis and all unexpended appropriations lapse at year-end. Budgetary accounts are integrated in fund ledgers for all budgeted funds, but financial statements include budget-to-actual comparisons for general funds only. Proprietary fund budgets are "management budgets" and are not legally required to be reported. Procedures for Adopting the Original Budget - The budget process steps are: 1) prior to November 1st, the Mayor submits a proposed annual budget to the City Council. It is based on Council-established priorities and estimates provided by City departments during the preceding months, and balanced with revenue estimates made by the Mayor; 2) the City Council conducts public hearings on the proposed budget in November and December; 3) the Council makes its adjustments to the proposed budget and adopts by ordinance a final balanced annual budget no later than December 31; 4) the final annual budget as adopted is published and distributed by the end of the year. Limited copies of the budget book can be obtained from City of Edmonds, c/o City of Edmonds Finance Department, 121 5th Ave. N. Edmonds, WA 98020, or by visiting our web site at www.edmondswa.gov. E. ASSETS, LIABILITIES, AND FUND EQUITY Cash and Equity in Pooled Investments - The City of Edmonds invests all short-term cash surpluses. The City considers all highly-liquid assets, including investment in the Washington State’s Local Government Investment Pool, and short-term investments with a maturity of three months or less when purchased to be cash equivalents. Investments - Investments are presented in the financial statements at fair value based on quoted market prices. The City’s position in the Local Government Investment Pool is the same as the value of the pool shares. Pool investments are reported as Cash and Cash Equivalents. Interest earned on the pooled investments is allocated to individual funds at the end of each month on the basis of their average daily cash balance during the preceding month. Investments are also held separately by several funds with interest earned directly for each fund’s benefit. The City holds most investments to maturity. For reporting, all funds’ interest earnings are recognized in the accounting period in which they become available and measurable. Additional deposit and investment information is presented in Note 3. Inventories - Inventories are generally valued using the weighted-average cost method and consist of expendable materials and supplies. Governmental fund types use the consumption method, where cost is recognized as an expenditure when the inventory is consumed. Inventories in the proprietary funds use two separate methods. The combined utility fund inventories are expensed as consumed. The internal service fund inventories are expensed when purchased with the inventories adjusted at year-end. Receivables - Property taxes - The County Treasurer collects annual property taxes levied in the county for all taxing authorities. Taxes are levied on January 1 for property value listed as of May 31. The County Assessor establishes assessed values at 100 percent of fair market value. Beginning with the 2004 assessment for taxes payable in 2005, all property is appraised annually and updated to reflect the current market value. This will result in smaller increases in assessed value than property owners experienced in the past with the 4- year revaluation cycle. It also allows property values to be adjusted downward if there is a change in the market, instead of the value being "fixed" for a 4-year period. Packet Page 341 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 53 Due to voter approval of Initiative 747 in November 2001, levy increases are limited to the lesser of the implicit price deflator for personal consumption expenditures for the 12- month period ending in July of each year, or 1%. Any increase above this limit requires voter approval. Property taxes levied by the County Assessor and collected by the County Treasurer become a lien on the first day of the levy year and may be paid in two equal payments if the total exceeds $10. The first half is due on April 30 and the balance is due October 31. Delinquent taxes bear interest at 12 percent and are subject to additional penalties if not paid as scheduled. Washington State Constitution and Washington State law, RCW 84.55.010, limit the rate. Property tax is recorded as a receivable and revenue when levied. Property tax collected in advance of the fiscal year to which it applies is recorded as deferred revenue and recognized as revenue of the period to which it applies. No allowance for uncollectible tax is established because delinquent taxes are considered fully collectible. Prior year tax levies were recorded using the same principal, and delinquent taxes are evaluated annually. In 2011, the City levied the following property taxes on an assessed value of $6,433,258,853. The special levies identified in the table were approved by the voters and are not subject to the limitation listed above. Purpose of the Levy Levy Rate per $1,000 Total Levy Amount General Government $1.4766 9,499,558$ Emergency medical service (EMS) 0.5000 3,216,629 Debt Service on voter approved general obligation bonds 0.1457 877,984 Total City Levy $2.1223 13,594,171$ Customer Accounts - Customer accounts receivable consist of amounts owed by private individuals and organizations for goods delivered or services rendered in the regular course of business operations. Notes and contracts receivable arise from a written agreement or contract with private individuals or organizations. Receivables are shown net of allowances for uncollectible accounts. Interfund - Activity between funds that is representative of lending/borrowing arrangements outstanding at the end of the fiscal year is referred to as either interfund loans receivable/payable or advances to/from other funds. All other outstanding balances between funds are reported as due to/due from other funds. Advances to other funds in governmental funds are equally offset by a fund balance reserve account, which indicates that they do not constitute available spendable resources since they are not a component of net current assets. Deferred Revenues and Deferred Charges - Deferred revenues include amounts collected before revenue recognition criteria are met because under the modified accrual basis of accounting, they are measurable but not yet available. The deferred items consist primarily of delinquent property taxes, contracts and agreements, special assessments, and amounts due from component unit. In the proprietary funds the premium or discount and issuance costs of long-term debt are amortized over the life of the debt. For current refunding and advance refunding of revenue bonds, the difference between the reacquisition price and net carrying amount is amortized over the shorter of the remaining life of the old debt or the life of the new bond issues. Packet Page 342 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 54 Restricted Assets - In accordance with the utility bond resolutions, state law, or other agreements, separate restricted assets have been established. These assets are restricted for specific purposes including the establishment of bond reserve funds, financing the ongoing capital improvement programs of the various utilities, and other purposes. At December 31, 2011 the City had $984,163 cash in the enterprise fund restricted for debt service. Capital Assets - General capital assets are those assets not specifically related to activities reported in the proprietary funds. The capital assets purchased or constructed by a governmental fund are recorded as expenditures in the fund at the time the related purchases are made; however, the associated capital assets are reported in the governmental activities column of the government-wide statement of net assets while not reported in the fund balance sheets. The City classifies assets with an estimated useful life in excess of one year as capital assets. Capital assets include land, buildings, improvements, machinery, equipment, and infrastructure. Land is capitalized at cost with no minimum threshold. Buildings, improvements, and machinery and equipment are capitalized when cost meets or exceeds $5,000. Public domain (infrastructure) assets consist of certain improvements other than buildings, including utility systems, streets, traffic controls, and overlays are capitalized when cost equals or exceeds $50,000. Costs of normal maintenance and repair for general assets are not capitalized. However, any improvement that increases an asset’s value, capacity or materially extends its life is added to that asset’s capitalized costs. Equipment items acquired through capital lease agreements and land purchased through conditional sales contracts are reported as general capital assets in the government-wide statement of net assets. In the governmental fund financial statements, lease and contract payments are reported as expenditures. All project costs are included in construction in progress in the government-wide statement of net assets. At completion, capital costs are reclassified to property plant and equipment. In the governmental fund financial statements, projects are reported as expenditures. Capital assets acquired or constructed by the proprietary funds are capitalized in those funds at historical cost. Contributed assets are recorded at their estimated fair values as of the date acquired. The estimated value of donated assets is recorded as contributed capital by the fund which receives them. Land and construction in progress are not depreciated. Buildings, equipment, non- building improvements and intangible assets are depreciated using the straight line method, using varying estimated service lives for individual assets and asset classifications depending on particular characteristics of an asset and factors surrounding its anticipated use. Depreciation is reported as part of the related program expense column on government-wide statement of activities and as a fund expense in the proprietary funds, while not reported in the fund statements of governmental funds. Capital assets are reported net of accumulated depreciation on the government-wide statement of net assets and in the proprietary funds statement of net assets, while not reported in the governmental fund balance sheets. Refer to note 8 for additional information regarding capital assets. The average service lives used to calculate depreciation for specific categories of assets are summarized below: Packet Page 343 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 55 Asset Type Buildings Improvements other than Buildings Infrastructure Machinery and Equipment Intangible Assets Est. Service Life (Yrs) 30-50 25-60 20-100 2-20 20-30 Accumulated Compensated Absences - Compensated absences including payroll taxes are reported as a current liability in the balance sheet. Actual balances are accrued for all types of compensated absences except sick leave, the liability for which is generally estimated using the termination method provided by GASB Statement No. 16. Vacation Pay – Employees earn vacation based upon their years of service and may accumulate earned vacation up to a maximum of two years accrual. Unused vacation at retirement or termination is considered vested and payable to the employee. Sick Pay – Employees may accumulate up to 1000 hours of sick leave. Up to 800 hours of unused sick leave at retirement or termination is paid based on a percentage of accumulated sick leave. Payment is based on current wage at termination. Other Compensated Absences – Other compensated absences include compensatory time in lieu of overtime pay; holiday earned by fire and police employees; and other compensation earned by City employees under law or union contracts. Unused compensated absences are payable at retirement or termination. F. FUND BALANCES The difference between fund assets and liabilities is “net assets” on the government- wide, proprietary, and fiduciary fund statements, and is “fund balance” on the governmental fund statements. The fund balance amounts for governmental funds have been reclassified in accordance with GASB Statement No. 54. As a result, amounts previously reported as reserved and unreserved are now reported as nonspendable, restricted, committed, assigned, or unassigned.  Nonspendable fund balance includes items that cannot be spent. This includes activity that is not in a spendable form (inventories, prepaid amounts, long-term portion of loans/notes receivable, or property held for resale unless the proceeds are restricted, committed or assigned) and activity that is legally or contractually required to remain intact, such as a principal balance in a permanent fund.  Restricted fund balances have constraints placed upon the use of the resources either by an external party or imposed by law through a constitutional provision or enabling legislation.  Committed fund balance can be used only for specific purposes pursuant to constraints imposed by a formal action of the City Council, the City’s highest level of decision-making authority. This formal action is the passage of an ordinance by City Council creating, modifying, or rescinding an appropriation.  Assigned fund balance includes amounts that are constrained by the City’s intent to be used for a specific purpose, but are neither restricted nor committed. For Packet Page 344 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 56 governmental funds, other than the general fund, this is the residual amount within the fund that is not restricted or committed.  Unassigned fund balance is the residual amount of the general fund not included in the four categories described above. Also, any deficit fund balances within the other governmental fund types are reported as unassigned. Each fund has been analyzed to classify the fund balance in accordance with GASB Statement No. 54. Funds are created by the City Council and money is authorized to be transferred to the fund for a particular purpose. At this point, balances in these funds are at least committed, and may be further restricted depending on whether there is an external party, constitutional provision, or enabling legislation constraint involved. The appropriated balance in the general fund is committed, and the remaining balance is unassigned. All other governmental funds are presented as restricted or committed. Appropriations specify the funding source, and therefore the order in which restricted, committed, assigned, or unassigned fund balance gets spent. G. REVENUES, EXPENDITURES AND EXPENSES Under the modified accrual basis of accounting: Charges for services, interest on investments, and rents generally are considered measurable and available when earned in governmental funds. Taxes and federal or state entitlements or shared revenues that have been collected but not remitted by an intermediary collection agency to the City are considered measurable and available. Special assessments are considered measurable and available when they become due. Grants are considered measurable and available to the extent that expenditures have been made. Other intergovernmental revenues are considered measurable and available when earned. Interfund revenues for goods and services are considered measurable and available when earned. Proceeds from sale or loss of capital assets are recognized as other financing sources. Revenues from taxpayer-assessed taxes (i.e., sales tax), net of estimated refunds, are recognized when measurable and available to finance expenditures of the current period. All other revenues are either not measurable or considered not available until collected. Expenditures are generally recognized when incurred, except for principal and interest on general long-term debt, which are reported as expenditures when paid, and compensated absences, which are reported as expenditures when liquidated from expendable available financial resources. Under the accrual basis of accounting: Revenues are recognized when earned and expenses are recognized when incurred. Packet Page 345 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 57 Contributions of capital in proprietary fund financial statements arise from internal and external contributions of capital assets or from grants or outside contributions of resources restricted to capital acquisition and construction. Transfers between government and business-type activities on the government-wide statement of activities are reported as general revenues. Transfers between funds reported in the governmental activities column are eliminated, as are transfers between funds reported in the business-type activities column. H. ESTIMATES The preparation of the financial statements in conformity with accounting principles generally accepted in the United States requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results may differ from those estimates. I. CHANGES IN ACCOUNTING STANDARDS The accompanying financial statements of the City of Edmonds have been prepared in conformity with generally accepted accounting principles (GAAP) as prescribed by the Governmental Accounting Standards Board (GASB). GASB is the accepted standard- setting body for governmental accounting and financial reporting principles, which are primarily set forth in GASB’s Codification of Governmental Accounting and Financial Reporting Standards. The Governmental Accounting Standards Board (GASB) has issued Statement No. 51 Accounting and Financial Reporting for Intangible Assets, and Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. These new accounting and reporting standards impacted the City’s expenditure recognition, and assets and fund balance reporting. The new standards also required reformatting of the financial statements and restating beginning balances. Certain special revenue funds did not meet the new definition for classification of such funds, and as such were combined with the general fund for financial reporting purposes. These new GASB standards were implemented in 2011. NOTE 2 – STEWARDSHIP, COMPLIANCE AND ACCOUNTABILITY At December 31, 2011 the following funds exceeded appropriated budgets which are a violation of state statute: Fund 009 – LEOFF-Medical Insurance Reserve Fund exceeded the annual budget by $3,267 due to higher than anticipated year-end medical reimbursements. Fund 121 – Employee Parking Permit Fund exceeded the annual budget by $12.88. The fund collects parking permit revenue to offset the cost of the supplies. Fund 126 – REET 1 exceeded the annual budget by $1,650 due to unbudgeted fiscal agent fees. Fund 127 – Gifts Catalog Fund exceeded the annual budget by $3,444. The Parks and Recreation Department received an additional $6,000 at the end of the year in donations for three benches as part of the Old Milltown project. Packet Page 346 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 58 Fund 631 – Transportation Benefit District exceeded the annual budget by $39,180, this amount was supported by the receipt of $39,180 in additional fund revenue. In all instances above there was sufficient revenue or fund balance to cover the deficit. All funds amended expenditure budgets totaled $73,052,068, which includes $3,886,078 of supplemental appropriations. Funds with supplemental appropriations during 2011 and the amounts are shown below: 2011 2011 2011 Fund Fund Original Supplemental Amended Number Description Budget Appropriations Budget 001 General Fund 32,320,897$ 949,765$ 33,270,662$ 111 Street Fund 1,426,942 92,732 1,519,674 112 Combined Street Const/Improve 1,369,795 312,000 1,681,795 113 Multimodal Transportation Fd. 1,025,000 (25,000) 1,000,000 116 Building Maintenance 95,000 135,994 230,994 120 Hotel/Motel Tax Revenue Fund 105,750 47,500 153,250 125 Park Acq/Improvement 623,000 332,000 955,000 126 Special Capital Fund 699,582 40,750 740,332 127 Gifts Catalog Fund 6,300 5,000 11,300 130 Cemetery Maintenance/Improv 148,179 4,100 152,279 132 Parks Construction 1,735,500 339,000 2,074,500 411 Combined Utility Operation 15,139,354 782,833 15,922,187 412 Combined Utility Const/Improve 10,300,000 1,072,992 11,372,992 414 Capital Improvements Reserve 836,035 (309,000) 527,035 511 Equipment Rental Fund 1,184,702 105,412 1,290,114 Totals 69,165,990$ 3,886,078$ 73,052,068$ NOTE 3 – DEPOSITS AND INVESTMENTS Interest rate risk. Interest rate risk is the risk that changes in interest rates of debt investments will adversely affect the fair value of an investment. As a means of limiting its exposure to fair value losses arising from rising interest rates, the City’s investment policy manages the exposure to declines in fair values by limiting the weighted average of maturity of its investments to less than four years, unless an investment is matched to an anticipated future cash flow. Credit risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. State law and the City’s investment policy limits the instruments in which the City may invest. These include: 1. United States bonds. 2. United States certificates of indebtedness. 3. Bonds or warrants of the State of Washington. 4. General obligation or utility revenue bonds or warrants of its own or of any other city or town in the State. 5. Its own bonds or warrants of a local improvement district which are within the protection of the local improvement guaranty fund. 6. Savings or time accounts in designated public depositories. 7. Certificates, notes or bonds of United States agencies, or corporations wholly owned by the United States. Packet Page 347 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 59 8. Repurchase agreements. 9. Banker’s acceptances. 10. Federal Home Loan Bank notes and bonds, Federal Land Bank bonds, Federal National Mortgage Association notes, debentures and guaranteed certificates of participation, or obligations of any other government sponsored corporation whose obligations are or may be eligible as collateral for advances to member banks as determined by the Board of Governors of the Federal Reserve System or any portion thereof in investment deposits as defined in RCW 39.8.010 secured by collateral in accordance with RCW 39.58. 11. Interim financing warrants of local improvement districts. 12. State Local Government Investment Pool. The City held no debt securities as of December 31, 2011. The Washington State Local Government Investment Pool (LGIP), created by the Washington State Legislature in 1986, is managed and operated solely by the Office of the State Treasurer. The State Finance Committee administers the statute that created the pool and adopts appropriate rules. The State Treasurer established the LGIP Advisory Committee to provide advice on the pool’s operation. The advisory committee includes 12 members selected from the active pool participants. Eight members are appointed by the participant associations, and four are appointed by the State Treasurer. The LGIP is considered extremely low risk and is recorded as a cash equivalent.. The pool is unrated by financial rating agencies. It is operated in a manner consistent with the Securities and Exchange Commission’s Rule 2a-7 of the Investment Company Act of 1940. Rule 2a-7 funds are limited to high quality obligations with limited maximum and average maturities, the effect of which is to minimize both market and credit risk. The City’s position in the pool is the same as the value of the shares. Custodial Credit Risk - Deposits. In the case of deposits, this is the risk that in the event of a bank failure, the City’s deposits may not be returned to it. All City deposits are insured by Federal Depository Insurance (FDIC) up to $250,000. All deposits not covered by FDIC insurance are covered by the Washington Public Deposit Protection Commission (WPDPC) of the State of Washington. The WPDPC is a statutory authority established under RCW chapter 39.58. It constitutes a multiple financial institution collateral arrangement that provides for additional assessments against members of the pool on a pro rata basis up to a maximum of 10 percent of each institution’s public deposits. Provisions of RCW chapter 39.58, section 60 authorize the WPDPC to make pro-rata assessments in proportion to the maximum liability of each such depository as it existed on the date of loss. Custodial Credit Risk – Investments. For investments, this is the risk that in the event of the failure of the counterparty, the City will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. All City securities are held for safekeeping by the Bank of New York, as the City’s agent, in the City’s name. Concentration of Credit Risk. Concentration of credit risk is the risk of loss attributed to the magnitude of an investment in a single issuer. The City diversifies its investments by security type and institution. The investment policy states: “No more than fifty percent (50%) of the City’s portfolio, at the time of purchase, shall be in any single financial institution” with the exception of US Treasury securities and the State Investment Pool. A reconciliation of cash, cash equivalents (including pooled investments) and investments as shown in the government-wide and fund financial statements is as follows: Packet Page 348 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 60 Deposits 14,227,827$ Local Government Investment Pool 21,307,439 35,535,265$ Governmental Business-type Total Fiduciary Activities Activities Primary Govt. Funds Total Cash and Cash Equivalents 16,243,965$ 18,089,235$ 34,333,200$ 217,903$ 34,551,102$ Restricted Cash and Cash Equivalents - 984,163 984,163 - 984,163 16,243,965$ 19,073,398$ 35,317,363$ 217,903$ 35,535,265$ NOTE 4 – PROPERTY TAXES The county treasurer acts as an agent to collect property tax levied in the county for all taxing authorities. January 1 Tax is levied and become an enforceable lien against properties. February 14 Tax bills are mailed. April 30 First of two equal instalment payments is due. May 31 Assessed value of property established for next year's levy at 100 percent of market value. October 31 Second installment is due. Property Tax Calendar Property tax is recorded as a receivable and revenue when levied. Property tax collected in advance of the fiscal year to which it applies is recorded as deferred revenue and recognized as revenue of the period to which it applies. No allowance for uncollectible tax is established because delinquent taxes are considered fully collectible. Prior year tax levies were recorded using the same principal, and delinquent taxes are evaluated annually. The City may levy up to $3.10 Per $1,000 of assess valuation for general governmental services. Washington State Constitution and Washington State law, RCW 84.55.010, limit the rate. The City’s regular levy for 2011 was $2.1223 per $1,000 on an assessed valuation of $6,433,258,853 for a total regular levy of $13,594,171. The special levies identified in the table were approved by the voters and are not subject to the limitations listed above. Purpose of the Levy Levy Rate per $1,000 Total Levy Amount General Government $1.4766 9,499,558$ Emergency medical service (EMS) 0.5000 3,216,629 Debt Service on voter approved general obligation bonds 0.1457 877,984 Total City Levy $2.1223 13,594,171$ Packet Page 349 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 61 NOTE 5 – RECEIVABLES AND PAYABLES Receivables at December 31, 2011, are as follows: Customer Special Due From Other Accounts Taxes Assessments Governments Total Governmental Activities General Fund 701,728$ 483,678$ -$ 6,568,389$ 7,753,795$ Other Governmental Funds 86 - 31,440 1,454,571 1,486,097 Internal Service 1,192 - - 854 2,045 Total Governmental Activities 703,005$ 483,678$ 31,440$ 8,023,814$ 9,241,937$ Business-type Activities Combined Utility Fund 2,048,328$ -$ -$ 950,480$ 2,998,809$ Total Business-type Activities 2,048,328$ -$ -$ 950,480$ 2,998,809$ Payables at December 31, 2011, are as follows: Salaries and Benefits Accounts Payable Due to Other Governments Other Current Liabilities Total Governmental Activities General Fund 720,503$ 327,091$ -$ 93,553$ 1,141,147$ Other Governmental Funds 24,591 489,679 - 79,934 594,204 Internal Service 13,546 40,933 - - 54,478 Total Governmental Activities 758,640$ 857,703$ -$ 173,487$ 1,789,829$ Business-type Activities Combined Utility Fund 582,611$ 1,631,051$ 87,983$ 261,473$ 2,563,118$ Total Business-type Activities 582,611$ 1,631,051$ 87,983$ 261,473$ 2,563,118$ Lease Receivables - The City receives revenue by leasing land to T-Mobile West Corporation for a cell tower placed on the Five Corners Water Tank Site. The original lease was signed in 1997 for a term of five years and could be renewed for five additional five-year terms. A new agreement was signed in May 2004 with T-Mobile West Corporation amending the original lease agreement. The new lease has a term of 20 years. The annual rental fee may be reviewed upon either party’s prior written request sixty days prior to the renewal date only on every 5th anniversary of the commencement date. Along with the actual tower lease, there are two sub- leases to co-locate on the tower leased to T-Mobile. The first lease with AT&T Wireless Services was signed in 1997 for a five-year term and could be renewed for three additional five-year periods for a total of 20 years. Clearwire, LLC signed a five-year lease in May of 2006 subject to renewal for three additional five year periods for a total of 20 years. The Edmonds City Council entered into a settlement agreement purchasing property located at 20719 86th Place West in April of 2011. The City entered into a property management agreement with Windermere Real Estate / North Inc in June of 2011 for one year appointing Windemere to rent, lease operate and manage the property. The property located at 20719 86th PL W has an original cost of $302,471 and a book value of $296,348. Depreciation expense for 2011 was $6,123. The City entered into a telecommunications contract in March of 2007 with the Netriver Corporation. The three year contract allows Netriver Corporation to use the City’s fiber optic Packet Page 350 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 62 network. At the end of the three year contract, the agreement shall continue on a month to month basis until the contract is terminated in writing or a new contract is executed. The City receives revenue from operating leases as a result of renting space in various City buildings. At the Anderson Center, the City has six recreation contracts that allow various organizations to rent out a total of 19 spaces. The recreation leases are renewed annually. The Anderson Center has an original cost of $3,056,857 and a book value of $1,495,196. Depreciation expense for 2011 was $97,156. The City rents space at the old Public Works building. The City entered into a month-to-month contract with the Edmonds Arts Festival Foundation on November 13, 2009. The Foundation rents three garage bays as part of the City’s Cultural Arts Plan. The City also entered into a ten year lease agreement with the Driftwood Players in December of 2009 to rent administrative office space along with the old crew area space. The old Public Works building has an original cost of $249,396 and a book value of $48,327. Depreciation expense for 2011 was $3,451. The Edmonds Chamber of Commerce rents space on the first floor of city hall. The contract automatically renews annually unless terminated by the parties. City Hall’s original cost is $3,910,469 and carries a book value of $1,789,689. Depreciation expense for 2011 was $131,756. The City has two leases which provide recreational services to the citizens. A four year lease agreement was entered into on December 29, 2006 with the Boys and Girls Clubs of Snohomish County. The agreement may be renewed for consecutive five-year terms upon mutual agreement of the parties. The original cost of the Boys and Girls Clubs of Snohomish County is $85,570 and is fully depreciated. A lease agreement was entered into with the South County Senior Center, Inc on December 1, 2009. The term of the lease is for eleven years and is automatically renewable for two additional five-year terms for a total of twenty-one years. The Senior Center original cost is $1,060,523 and carries a book value of $114,573. Depreciation expense for 2011 was $29,525. In July of 2009 a one year lease was signed with Shorts ‘n Slippas, LLC for the organization to run a concession stand on the public right of way. They vacated the concession stand on December 31, 2011. In 2011, the General Fund received $156,020 and the Enterprise Fund received $51,025 in rental income. NOTE 6 – INTERFUND ACTIVITY There was one interfund balance as of December 31, 2011. It was for the transfer of utility tax revenues from the Utility Fund to the General Fund for services rendered in the amount of $147,790. Interfund transfers are the flow of assets without a reciprocal return of assets, goods or services. The City uses transfers to 1) move revenues from the fund that statute or budget requires to collect them to the fund that statute or budget requires to expend them and 2) use unrestricted revenues collected in the general fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. There were no significant transfers in 2011. The difference between the following table and the Revenues, Expenditures, and Changes in Fund Balance is due to the transfer between the General Fund and the Firemen’s Pension Fund, which is not included in the table below. Interfund activity for the year is as follows: Packet Page 351 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 63 Transfers In General Other Governmental Enterprise Total General Fund 458,252$ 433,166$ 25,086$ -$ 458,252$ Other Governmental 1,710,920 79,904 1,148,700 482,316 1,710,920 Internal Service 50,942 50,942 - - 50,942 Total 2,220,114$ 564,012$ 1,173,786$ 482,316$ 2,220,114$ Transfers Out NOTE 7 – RESTRICTED COMPONENT OF NET POSITION The government-wide statement of net position reports $3,254,677 for Governmental Activities and $9,096,615 for Business-Type Activities of restricted component of net position. Governmental Activities Restricted for: Debt service restrictions 242,765$ Per RCW, proceeds from seizures are limited to law enforcement activities exclusively 124,661 Restricted per RCW related to state fuel taxes, transportation benefit fees, impact fees and grant agreements 815,498 Restricted per RCW related to REET revenue and lodging tax restrictions, private donors, and grant agreements 1,961,296 Per RCW, proceeds are limited to paying "all or part of the cost of tourism promotion"93,895 Restricted by grant agreements and private donations limited to a specific purpose 16,562 Total Restricted Component of Net Position 3,254,677$ Business-Type Activities Restricted for: Customer deposits 4,698$ Debt service restrictions 984,163 Unspent capital project debt proceeds 8,107,754 Total Restricted Component of Net Position 9,096,615$ NOTE 8 – CAPITAL ASSETS AND DEPRECIATION Capital asset activity for the year ended December 31, 2011 is as follows: Packet Page 352 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 64 Balance 1/1/2011 Increases Decreases Balance 12/31/2011 Governmental Activities Capital assets, not being depreciated: Land 14,530,663$ -$ -$ 14,530,663$ Construction in Progress 7,100,980 2,450,780 (861,056) 8,690,704 Total capital assets, not being depreciated: 21,631,643 2,450,780 (861,056) 23,221,367 Capital assets, being depreciated: Building 25,479,908 - - 25,479,908 Improvements other than buildings 13,531,609 - - 13,531,609 Infrastructure 54,326,213 1,406,561 - 55,732,774 Machinery and Equipment 7,164,938 434,778 (57,229) 7,542,487 Total capital assets being depreciated: 100,502,668 1,841,339 (57,229) 102,286,778 Less accumulated depreciation for: Buildings (11,838,020) (856,958) - (12,694,978) Improvements other than buildings (5,894,402) (445,999) - (6,340,401) Infrastructure (26,265,315) (2,372,108) - (28,637,423) Machinery and Equipment (4,779,457) (397,555) 57,229 (5,119,783) Total accumulated depreciation: (48,777,194) (4,072,620) 57,229 (52,792,585) Total capital assets, being depreciated, net: 51,725,473 (2,231,281) - 49,494,192 Governmental activities capital assets, net: 73,357,117$ 219,499$ (861,056)$ 72,715,560$ Business-type Activities Capital assets, not being depreciated: Beginning Increases Decreases Ending Land 1,128,419$ 138,947$ (10,260)$ 1,257,106$ Construction in Progress 9,724,406 4,830,218 (6,995,869) 7,558,755 Total capital assets, not being depreciated: 10,852,826 4,969,165 (7,006,129) 8,815,861 Capital assets, being depreciated: B uilding 36,724,796 163,525 - 36,888,321 Improvements other than buildings 47,967,987 7,590,018 - 55,558,005 Machinery and Equipment 877,559 30,635 - 908,194 Intangible Assets 1,250,000 10,260 - 1,260,260 Total capital assets being depreciated: 86,820,342 7,794,438 - 94,614,780 Less accumulated depreciation for: Buildings (13,894,882) (707,567) - (14,602,449) Improvements other than buildings (19,853,204) (1,645,297) - (21,498,501) Machinery and Equipment (606,971) (34,786) - (641,757) Intangible Assets (853,915) (59,569) - (913,484) Total accumulated depreciation:(35,208,973) (2,447,219) - (37,656,192) Total capital assets, being depreciated, net: 51,611,369 5,347,219 - 56,958,588 Business activities capital assets, net:62,464,195$ 10,316,384$ (7,006,129)$ 65,774,450$ Schedule of Capital Asset Activity Packet Page 353 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 65 Depreciation/amortization expense was charged to functions/programs of the City as follows: Depreciation Expense by Function Governmental Activities: General government 707,580$ Public safety 301,966 Culture and recreation 414,798 Transportation 2,307,031 Physical Environment 6,727 Internal service 334,518 Total depreciation expense - Governmental Activities 4,072,620$ Business-Type Activities: Stormwater 383,376$ Water 487,135 Sewer 299,558 Wastewater Treatment 1,277,150 Total depreciation expense - Business Type Activities 2,447,219$ NOTE 9 – RECORDED VACATION AND SICK LEAVE In accordance with GASB Statement No. 16, the City accrues vacation and sick leave pay. The accrual is shown on the government-wide statement of net assets for both governmental and proprietary funds. The accrual is also seen in the separate proprietary fund balance sheets, but is excluded from the separate governmental fund balance sheets since it is not currently due and payable at year-end (please refer to note 11). NOTE 10 – PENSION PLANS Substantially all City full-time and qualifying part-time employees participate in one of the following statewide retirement systems administered by the Washington State Department of Retirement Systems, under cost-sharing multiple-employer public employee defined benefit retirement plans. The Department of Retirement Systems (DRS), a department within the primary government of the State of Washington, issues a publicly available comprehensive annual financial report (CAFR) that includes financial statements and required supplementary information for each plan. The DRS CAFR may be obtained by writing to: Department of Retirement Systems, Communications Unit, P.O. Box 48380, Olympia, WA 98504-8380; or it may be downloaded from the DRS website at www.drs.wa.gov. The following disclosures are made pursuant to GASB Statements No. 27, Accounting for Pensions by State and Local Government Employers and No. 50, Pension Disclosures, an Amendment of GASB Statements No. 25 and No. 27. Public Employees’ Retirement System (PERS) Plans 1, 2, and 3 The Legislature established PERS in 1947. Membership in the system includes: elected officials; state employees; employees of the Supreme, Appeals, and Superior courts (other than judges currently in the Judicial Retirement System); employees of legislative committees; community and technical colleges, college and university employees not participating in higher education retirement programs; judges of district and municipal courts; and employees of local governments. PERS retirement benefit provisions are established in Chapters 41.34 and 41.40 RCW and may be amended only by the State Legislature. Packet Page 354 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 66 PERS is a cost-sharing multiple-employer retirement system comprised of three separate plans for membership purposes: Plans 1 and 2 are defined benefit plans and Plan 2 is a defined benefit plan with a defined contribution component. PERS members who joined the system by September 30, 1977 are Plan 1 members. Those who joined on or after October 1, 1977 and by either, February 28, 2002 for state and higher education employees, or August 31, 2002 for local government employees, are Plan 2 members unless they exercised an option to transfer their membership to Plan 3. PERS members joining the system on or after March 1, 2002 for state and higher education employees, or September 1, 2002 for local government employees have the irrevocable option of choosing membership in either PERS Plan 2 or PERS Plan 3. The option must be exercised within the 90 days of employment. An employee is reported in Plan 2 until a choice is made. Employees who fail to choose within 90 days default to PERS Plan 3. Notwithstanding, PERS Plan 2 and Plan 3 members may opt out of plan membership if terminally ill, with less than five years to live. PERS Plan 1 and Plan 2 defined benefit retirement benefits are financed from a combination of investment earnings and employer and employee contributions. PERS Plan 1 members are vested after the completion of five years of eligible service. Plan 1 members are eligible for retirement after 30 years of service, or at the age of 60 with five years of service, or at the age of 55 with 25 years of service. The monthly benefit is two percent of the average final compensation (AFC) per year of service. (AFC is the monthly average of the 24 consecutive highest-paid service credit months.) The retirement benefit may not exceed 60 percent of AFC. The monthly benefit is subject to a minimum for PERS Plan 1 retirees who have 25 years of service and have been retired 20 years, or who have 20 years of service and have been retired 25 years. Plan 1 members retiring from inactive status prior to the age of 65 may receive actuarially reduced benefits. If a survivor option is chosen, the benefit is further reduced. A cost-of-living allowance (COLA) was granted at age 66 based upon years of service times the COLA amount. This benefit was eliminated by the Legislature, effective July 1, 2011. Plan 1 members may elect to receive an optional COLA that provides an automatic annual adjustment based on the Consumer Price Index. The adjustment is capped at three percent annually. To offset the cost of this annual adjustment, the benefit is reduced. PERS Plan 1 provides duty and non-duty disability benefits. Duty disability retirement 1 benefits for disablement prior to the age of 60 consist of a temporary life annuity payable to the age of 60. The allowance amount is $350 a month, or two-thirds of the monthly AFC, whichever is less. The benefit is reduced by any workers’ compensation benefit and is payable as long as the member remains disabled or until the member attains the age of 60. A member with five years of covered employment is eligible for non-duty disability retirement. Prior to the age of 55, the allowance amount is two percent of the AFC for each year of service reduced by two percent for each year that the member’s age is less than 55. The total benefit is limited to 60 percent of the AFC and is actuarially reduced to reflect the choice of a survivor option. A cost-of-living allowance was granted at age 66 based upon years of service times the COLA amount. This benefit was eliminated by the Legislature, effective July 1, 2011. Plan 1 members may elect to receive an optional COLA that provides an automatic annual adjustment based on the Consumer Price Index. The adjustment is capped at 3 percent annually. To offset the cost of this annual adjustment, the benefit is reduced. PERS Plan 1 members can receive credit for military service. Members can also purchase up to 24 months of service credit lost because of an on-the-job injury. PERS Plan 2 members are vested after the completion of five years of eligible service. Plan 2 members are eligible for normal retirement at the age of 65 with five years of service. The monthly benefit is two percent of the AFC per year of service. (AFC is the monthly average of the 60 consecutive highest-paid service months.) PERS Plan 2 members who have at least 20 years of service credit and are 55 years of age or older are eligible for early retirement with a reduced benefit. The benefit is reduced by an early retirement factor (ERF) that varies according to age, for each year before Packet Page 355 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 67 age 65. PERS Plan 2 members who have 30 or more years of service credit and are at least 55 years old can retire under one of two provisions: With a benefit that is reduced by 3 percent for each year before age 65. With a benefit that has a smaller (or no) reduction (depending on age) that imposes stricter return-to-work rules. PERS Plan 2 retirement benefits are also actuarially reduced to reflect the choice, if made, of a survivor option. There is no cap on years of service credit; and a cost-of-living allowance is granted (based on the Consumer Price Index), capped at three percent annually. The surviving spouse or eligible child or children of a PERS Plan 2 member who dies after leaving eligible employment having earned ten years of service credit may request a refund of the member’s accumulated contributions. PERS Plan 3 has a dual benefit structure. Employer contributions finance a defined benefit component and member contributions finance a defined contribution component. The defined benefit portion provides a monthly benefit that is one percent of the AFC per year of service. (AFC is the monthly average of the 60 consecutive highest-paid service months.) Effective June 7, 2006, PERS Plan 3 members are vested in the defined benefit portion of their plan after ten years of service; or after five years of service, if twelve months of that service are earned after age 44; or after five service credit years earned in PERS Plan 2 prior to June 1, 2003. Plan 3 members are immediately vested in the defined contribution portion of their plan. Vested Plan 3 members are eligible for normal retirement at age 65, or they may retire early with the following conditions and benefits: If they have at least ten service credit years and are 55 years old, the benefit is reduced by an ERF that varies with age, for each year before age 65. If they have 30 service credit years and are at least 55 years old, they have the choice of a benefit that is reduced by 3 percent for each year before age 65; or a benefit with a smaller (or no) reduction factor (depending on age) that imposes stricter return-to-work rules. PERS Plan 3 defined benefit retirement benefits are also actuarially reduced to reflect the choice, if made, of a survivor option. There is no cap on years of service credit and Plan 3 provides the same cost-of- living allowance as Plan 2. PERS Plan 3 defined contribution retirement benefits are solely dependent upon contributions and the results of investment activities. The defined contribution portion can be distributed in accordance with an option selected by the member, either as a lump sum or pursuant to other options authorized by the Director of the Department of Retirement Systems. PERS Plan 2 and Plan 3 provide disability benefits. There is no minimum amount of service credit required for eligibility. The Plan 2 monthly benefit amount is two percent of the AFC per year of service. For Plan 3, the monthly benefit amount is one percent of the AFC per year of service. These disability benefit amounts are actuarially reduced for each year that the member’s age is less than 65, and to reflect the choice of a survivor option. There is no cap on years of service credit, and a cost-of living allowance is granted (based on the Consumer Price Index) capped at 3 percent annually. PERS Plan 2 and Plan 3 members may have up to ten years of interruptive military service credit; five years at no cost and five years that may be purchased by paying the required contributions. Effective July 24, 2005, a member who becomes totally incapacitated for continued employment while serving the uniformed services, or a surviving spouse or eligible children, may apply for interruptive military service credit. Additionally, PERS Plan 2 and Plan 3 members can also purchase up to 24 months of service credit lost because of an on-the-job injury. PERS members may also purchase up to five years of additional service credit once eligible for retirement. This credit can only be purchased at the time of retirement and can be used only to provide the member with a monthly annuity that is paid in addition to the member’s retirement benefit. Beneficiaries of a PERS Plan 2 or Plan 3 member with ten years of service who is killed in the course of employment receive retirement benefits without actuarial reduction, if the member was not at normal retirement age at death. This provision applies to any member killed in the course of employment, on or after June 10, 2004, if found eligible by the Department of Labor and Industries. A one-time duty-related death benefit is provided to the estate (or duly designated nominee) of a PERS member who dies in the line of service as a result of injuries sustained in the course of employment, or if the death resulted from an occupational disease or Packet Page 356 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 68 infection that arose naturally and proximately out of said member’s covered employment, if found eligible by the Department of Labor and Industries. Judicial Benefit Multiplier During January 1, 2007 through December 31, 2007, judicial members of PERS were given the choice to participate in the Judicial Benefit Multiplier Program (JBM) enacted in 2006. Justices and judges in PERS Plan 1 and Plan 2 were able to make a one-time irrevocable election to pay increased contributions that would fund a retirement benefit with a 3.5 percent multiplier. The benefit would be capped at 75 percent of AFC. Judges in PERS Plan 3 could elect a 1.6 percent of pay per year of service benefit, capped at 37.5 percent of AFC. Members who chose to participate in JBM would: accrue service credit at the higher multiplier beginning with the date of their election; be subject to the benefit cap of 75 percent of AFC, pay higher contributions; stop contributing to the Judicial Retirement Account (JRA); and be given the option to increase the multiplier on past judicial service. Members who did not choose to participate would: continue to accrue service credit at the regular multiplier; continue to participate in JRA, if applicable; never be a participant in the JBM Program; and continue to pay contributions at the regular PERS rate. Newly elected or appointed justices and judges who chose to become PERS members on or after January 1, 2007, or who had not previously opted into PERS membership, were required to participate in the JBM Program. Members required into the JBM program would: return to prior PERS Plan if membership had previously been established; be mandated into Plan 2 and not have a Plan 3 transfer choice, if a new PERS member; accrue the higher multiplier for all judicial service; not contribute to JRA; and not have the option to increase the multiplier for past judicial service. There are 1,197 participating employers in PERS. Membership in PERS consisted of the following as of the latest actuarial valuation date for the plans of June 30, 2010: Retirees and Beneficiaries Receiving Benefits 76,899 Terminated Plan Member Entitled to But Not Yet Receiving Benefits 28,860 Active Plan Members Vested 105,521 Active Plan Member Nonvested 51,005 Total 262,285 Funding Policy Each biennium, the state Pension Funding Council adopts PERS Plan 1 employer contribution rates, PERS Plan 2 employer and employee contribution rates, and PERS Plan 3 employer contribution rates. Employee contribution rates for Plan 1 are established by statute at six percent for state agencies and local government unit employees, and at 7.5 percent for state government elected officials. The employer and employee contribution rates for Plan 2 and the employer contribution rate for Plan 3 are developed by the Office of the State Actuary to fully fund Plan 2 and the defined benefit portion of Plan 3. All employers are required to contribute at the level established by the Legislature. Under PERS Plan 3, employer contributions finance the defined benefit portion of the plan and member contributions finance the defined contribution portion. The Plan 3 employee contribution rates range from 5 percent to 15 percent, based on member choice. Two of the options are graduated rates dependent on the employee’s age. As a result of the implementation of the Judicial Benefit Multiplier Program in January 2007, a second tier of employer and employee rates was developed to fund, along with investment earnings, the increased retirement benefits of those justices and judges that participate in the program. Packet Page 357 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 69 The methods used to determine the contribution requirements are established under state statute in accordance with Chapters 41.40 and 41.45 RCW. The required contribution rates expressed as a percentage of current-year covered payroll, as of December 31, 2011, are as follows: Members not participating in JBM: PERS Plan 1 PERS Plan 2 PERS Plan 3 Employer* 7.25%** 7.25%** 7.25%*** Employee 6.00%**** 4.64%**** ***** * The employer rates include the employer administrative expense fee currently set at 0.16%. ** The employer rate for state elected officials is 10.80% for Plan 1 and 7.25% for Plan 2 and Plan 3. *** Plan 3 defined benefit portion only. **** The employee rate for state elected officials is 7.50% for Plan 1 and 4.64% for Plan 2. ***** Variable from 5.0% minimum to 15.0% maximum based on rate selected by the PERS 3 member. PERS Plan1 PERS Plan 2 PERS Plan 3 Employer-State Agency* 9.75% 9.75% 9.75%** Employer-Local Government* 7.25% 7.25% 7.25%** Employee-State Agency 9.76% 9.10% 7.5%*** Employee-Local Government 12.26% 11.60% 7.5%*** * The employer rates include the employer administrative expense fee currently set at 0.16%. ** Plan 3 defined benefit portion only. ***Minimum rate. Both city and the employees made the required contributions. The city required contributions for the years ended December 31 were as follows: PERS Plan 1 PERS Plan 2 PERS Plan 3 2011 $16,259 $541,368 $68,507 2010 $22,090 $470,368 $45,011 2009 $38,902 $584,364 $58,637 Law Enforcement Officers’ and Fire Fighters’ Retirement System (LEOFF) Plans 1 and 2 Plan Description The Legislature established LEOFF in 1970. Membership in the system includes all full-time, fully compensated, local law enforcement commissioned officers, firefighters and, as of July 24, 2005, emergency medical technicians. LEOFF membership is comprised primarily of non-state employees, with Department of Fish and Wildlife enforcement officers, who were first included prospectively effective July 27, 2003, being an exception. LEOFF retirement benefit provisions are established in Chapter 41.26 RCW and may be amended only by the State Legislature. Packet Page 358 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 70 LEOFF is a cost-sharing multiple-employer retirement system comprised of two separate defined benefit plans. 24 LEOFF members who joined the system by September 30, 1977 are Plan 1 members. Those who joined on or after 25 October 1, 1977 are Plan 2 members. LEOFF defined benefit retirement benefits are financed from a combination of investment earnings, employer and employee contributions, and a special funding situation in which the state pays through state legislative appropriations. Effective July 1, 2003, the LEOFF Plan 2 Retirement Board was established by Initiative 790 to provide governance of LEOFF Plan 2. The Board’s duties include adopting contribution rates and recommending policy changes to the Legislature for the LEOFF Plan 2 retirement plan. LEOFF Plan 1 members are vested after the completion of five years of eligible service. Plan 1 members are eligible for retirement with five years of service at the age of 50. The benefit per year of service calculated as a percent of final average salary (FAS) is as follows: Terms of Service Percent of Final Average Salary 20 or more years 2.0% 10 but less than 20 years 1.5% 5 but less than 10 years 1.0% The FAS is the basic monthly salary received at the time of retirement, provided a member has held the same position or rank for 12 months preceding the date of retirement. Otherwise, it is the average of the highest consecutive 24 months’ salary within the last 10 years of service. A cost- of-living allowance is granted (based on the Consumer Price Index). LEOFF Plan 1 provides death and disability benefits. Death benefits for survivors of Plan 1 members on active duty consist of the following: (1) If eligible spouse, 50 percent of the FAS, plus 5 percent of FAS for each eligible surviving child, with a limitation on the combined allowances of 60 percent of the FAS; or (2) If no eligible spouse, eligible children receive 30 percent of FAS for the first child plus 10 percent for each additional child, subject to a 60 percent limitation of FAS, divided equally. A one-time duty-related death benefit is provided to the estate (or duly designated nominee) of a LEOFF Plan 1 member who dies as a result of injuries or illness sustained in the course of employment, if found eligible by the Department of Labor and Industries. The LEOFF Plan 1 disability allowance is 50 percent of the FAS plus 5 percent for each child up to a maximum of 60 percent. Upon recovery from disability before the age of 50, a member is restored to service with full credit for service while disabled. Upon recovery after the age of 50, the benefit continues as the greater of the member’s disability allowance or service retirement allowance. LEOFF Plan 1 members may purchase up to five years of additional service credit once eligible for retirement. This credit can only be purchased at the time of retirement and can be used only to provide the member with a monthly annuity that is paid in addition to the member’s allowance. LEOFF Plan 2 members are vested after the completion of five years of eligible service. Plan 2 members may retire at the age of 50 with 20 years of service, or at the age of 53 with five years of service, with an allowance of two percent of the FAS per year of service. (FAS is based on the highest consecutive 60 months). Plan 2 members who retire prior to the age of 53 receive reduced benefits. Benefits are actuarially reduced for each year that the benefit commences prior to age 53 and to reflect the choice of a survivor option. If the member has at least 20 years of Packet Page 359 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 71 service and is age 50, the reduction is 3 percent for each year prior to age 53. A cost-of-living allowance is granted (based on the Consumer Price Index), capped at three percent annually. LEOFF Plan 2 provides disability benefits. There is no minimum amount of service credit required for eligibility. The Plan 2 allowance amount is two percent of the FAS for each year of service. Benefits are actuarially reduced for each year that the member’s age is less than 53, unless the disability is duty-related, and to reflect the choice of a survivor option. If the member has at least 20 years of service and is age 50, the reduction is three percent for each year prior to age 53. A catastrophic disability benefit equal to 70 percent of their FAS, subject to offsets for workers’ compensation and Social Security disability benefits received, is also available to those LEOFF Plan 2 members who are severely disabled in the line of duty and incapable of future substantial gainful employment in any capacity. Effective June 2010, benefits to LEOFF Plan 2 members who are catastrophically disabled include payment of eligible health care insurance premiums. Members of LEOFF Plan 2 who leave service because of a line of duty disability are allowed to withdraw 150 percent of accumulated member contributions. This withdrawal benefit is not subject to federal income tax. Alternatively, members of LEOFF Plan 2 who leave service because of a line of duty disability may be eligible to receive a retirement allowance of at least ten0 percent of FAS and two percent per year of service beyond five years. The first ten percent of the FAS is not subject to federal income tax. LEOFF Plan 2 retirees may return to work in an eligible position covered by another retirement system, choose membership in that system and suspend their pension benefits, or not choose membership and continue receiving pension benefits without interruption. LEOFF Plan 2 members who apply for retirement may purchase up to five years of additional service credit. The cost of this credit is the actuarial equivalent of the resulting increase in the member’s benefit. LEOFF Plan 2 members can receive service credit for military service that interrupts employment. Additionally, LEOFF Plan 2 members who become totally incapacitated for continued employment while servicing in the uniformed services may apply for interruptive military service credit. Should any such member die during this active duty, the member’s surviving spouse or eligible child(ren) may request service credit on behalf of the deceased member. LEOFF Plan 2 members may also purchase up to 24 consecutive months of service credit for each period of temporary duty disability. Beneficiaries of a LEOFF Plan 2 member who is killed in the course of employment receive retirement benefits without actuarial reduction, if found eligible by the Director of the Department of Labor and Industries. Benefits to eligible surviving spouses and dependent children of LEOFF Plan 2 members killed in the course of employment include the payment of on-going health care insurance premiums paid to the Washington state Health Care Authority. A one-time duty-related death benefit is provided to the estate (or duly designated nominee) of a LEOFF Plan 2 member who dies as a result of injuries or illness sustained in the course of employment, if found eligible by the Department of Labor and Industries. There are 374 participating employers in LEOFF. Membership in LEOFF consisted of the following as of the latest actuarial valuation date for the plans of June 30, 2010: Packet Page 360 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 72 Retirees and Beneficiaries Receiving Benefits 9,647 Terminated Plan Members Entitled to But Not Yet Receiving Benefits 782 Active Plan Members Vested 13,420 Active Plan Members Nonvested 3,656 Total 27,505 Funding Policy Starting on July 1, 2000, LEOFF Plan 1 employers and employees contribute zero percent as long as the plan remains fully funded. Employer and employee contribution rates are developed by the Office of the State Actuary to fully fund the plan. LEOFF Plan 2 employers and employees are required to pay at the level adopted by the LEOFF Plan 2 Retirement Board. The Legislature, by means of a special funding arrangement, appropriated money from the state General Fund to supplement the current service liability and fund the prior service costs of LEOFF Plan 2 in accordance with the requirements of the Pension Funding Council and the LEOFF Plan 2 Retirement Board. However, this special funding situation is not mandated by the state constitution and this funding requirement could be returned to the employers by a change of statute. The required contribution rates expressed as a percentage of current-year covered payroll, as of December 31, 2011, 12 are as follows: LEOFF Plan 1 LEOFF Plan 2 Employer* 0.16% 5.24%** Employee 0.00% 8.46% State N/A 3.38% *The employer rates include the employer administrative expense fee currently set at 0.16%. **The employer rate for ports and universities is 8.62%. Both the city and the employees made the required contributions. The (city/county/district’s) required contributions for the years ended December 31 were as follows: LEOFF Plan 1 LEOFF Plan 2 2011 $0 $276,034 2010 $0 $274,168 2009 $0 $566,301 Firemen’s Pension Plan Description The Law Enforcement Officers’ and Firefighters’ (LEOFF) pension system was established by the State of Washington on March 1, 1970. The City retained the responsibility for all benefits payable to members (or to their survivors) who retired prior to that date. In addition, the City retained the responsibility for a portion of the benefits payable to members who were active on that date. Packet Page 361 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 73 As a result, the City of Edmonds is the administrator of the Firemen’s Pension Plan which is shown as a trust fund in the City’s financial reports. Separate financial statements are not issued. This system is a closed, single-employer, defined benefit pension system. All City firefighters who served before March 1, 1970 are participants of this pension fund. Benefits are established in accordance with Revised Code of Washington (RCW) 41.18 and 41.20. At December 31, 2011, there were four retirees receiving pension and medical benefits from this fund. Firefighters hired between March 1, 1970 and September 30, 1977 are members of the LEOFF 1 pension system and are also eligible for a supplemental retirement benefit plus health benefits under the City plan. Generally, benefits under the LEOFF 1 retirement benefit system are greater than or equal to the retirement benefits under the City plan. However, should the benefits under the old law exceed those under LEOFF 1, the City becomes liable for the excess benefits. As such, the laws require the payment of excess benefits only and do not require a specific contribution rate by the City. At December 31, 2011 there were 27 retirees receiving medical benefits. These benefits were paid from the LEOFF 1 Retiree Medical Reserve Fund. Funding Policy and Funding Status Under State law, the Firemen’s Pension Fund is provided an allocation of 25% of all monies received by the State from taxes on fire insurance premiums. The General Fund may provide additional funding through transfers to help fund benefits and administrative costs as necessary. Active pension plan members are not required to contribute to the plan. Summary of Significant Accounting Policies Basis of accounting - The financial statements are prepared using the accrual basis of accounting. Benefits are recognized when due and payable in accordance with the plan. Valuation of investments – For reporting, interest earnings are recognized in the accounting period in which they become available and measurable. Investments are reported on the financial statements at fair value based on quoted market prices. Concentration of Investments At December 31, 2011 the Fire Pension Fund did not hold any investments. The net pension obligation has been recorded as a noncurrent liability on the City’s government-wide statement of net assets. THREE YEAR TREND INFORMATION Fiscal Year Ending 12/31 Annual Pension Cost (APC) Contribution as a Percentage of APC 2009 35,918$ 94% 176,990$ 2010 35,461 88% 181,254 2011 32,582 -19% 220,065 Net Pension Obligation (NPO) The City’s annual pension cost and net pension obligation changes for the current year and two preceding years were as follows: Packet Page 362 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 74 12/31/2009 12/31/2010 12/31/2011 Annual Normal Cost (BOY) -$ -$ -$ Amortization of UAAL (BOY) 39,330 39,330 37,117 Interest to EOY [(1)+(2)]x(i)* 1,573 1,573 1,485 Annual Required Contribution (ARC) at EOY [(1)+(2)+(3)] 40,903$ 40,903$ 38,602$ Interest on NPO 6,986 7,080 7,250 Adjustment to ARC 11,971 12,522 13,270 Annual pension cost (APC) [(4)+(5)-(6)] 35,918$ 35,461$ 32,582$ Employer Contributions** 33,583 31,197 (6,229) Change in NPO [(7)-(8)] 2,335 4,264 38,811 NPO at BOY [(11) prior year] 174,655$ 176,990$ 181,254$ NPO at EOY [(9)+(10)] 176,990$ 181,254$ 220,065$ * 'i' is the assumed interest rate that year: 4.0% in 2009, 4.0% in 2010, 4.0% in 2011. ** Employer contributions for pensions are total contributions to the Fund net of disbursements from the Fund for medical expenses under RCW 41.26.150 and administrative expenses. Actuarial Information On January 1, 2012, Northwest Plan Services,Inc., actuaries and consultants, completed the Firemen’s Pension Fund Actuarial valuation. This valuation was updated on December 31, 2011. In order to comply with reporting requirements, they computed the annual required contribution (ARC) using the Entry Age Cost Normal Actuarial Method. Under this method, the projected benefits are allocated on a level basis as a percentage of salary over the earnings of each individual between entry age and assumed exit age. The amount allocated to each year is called the Normal Cost and the portion of the Actuarial Present Value of all benefits not provided for by future Normal Cost payments is called the Actuarial Liability. Since all members have already retired, the annual Normal Cost is zero. The Unfunded Actuarial Accrued Liability (UAAL) is the Actuarial Accrued Liability minus the actuarial value of the Fund’s assets. The UAAL is amortized as a level dollar amount over a closed 30 years beginning January 1, 2000. Significant actuarial assumptions used in the valuation include:  4.0 percent investment return, compounded annually  3.5 percent annual salary increase  2.5 percent growth in fire insurance premium  2.5 percent increase in consumer price index  7.25 percent increase in medical inflation rate, trending down to 5 percent after 9 years  5.0 percent increase in long term care inflation rate  Plan assets are valued at market value Prior actuarial studies used 9.0 percent growth in the medical inflation rate. There were no material changes to the benefit provisions, actuarial funding method, or other significant factors that affect required contributions. Municipal Employees Benefits Trust (MEBT) Packet Page 363 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 75 Full- and qualifying part-time City employees participate in the City-defined contribution plan. By majority vote, City employees approved the City's withdrawal from the Social Security System pursuant to 2 U.S.C.A., Sec. 418 (g) effective July 1, 1977. City employees who customarily work 1,000 or more hours per year and who otherwise would be eligible for Social Security coverage and benefits are required to participate. Both the City and participants are required to contribute an amount equal to the current Federal Insurance Contributions Act (FICA) tax rate. The City's contribution for fiscal year 2011 was $980,527 which represents its full liability. For the year ending December 31, 2011, the City's covered payroll was $15,508,807. The City's total current year payroll for all employees is $15,682,450. No significant benefit changes occurred in 2011. The plan is administered by a Plan Committee consisting of two members appointed by the Mayor and five members elected by the employees who contribute to the plan. Members appointed by the Mayor hold office at the pleasure of the Mayor, elected members serve a two- year term and may be re-elected for an additional two-year term. Plan assets are not City property, but are maintained in trust at American Stock Transfer and Trust Company. Plan assets, therefore, are not included in accompanying financial statements. The City may amend the provisions of the plan, provided that no such amendment shall enlarge the duties or liabilities of the plan trustee without its consent. The City has the right at any time to reduce suspend or completely discontinue its contributions to the plan. Actuarial determinations are not required because 1) long-term disability insurance and survivor income insurance are provided by Group Insurance Policy No. 377655 with Standard Insurance Company, and 2) each participant shall, at his/her normal retirement, instruct the Trustee to (a) acquire a non-forfeitable, non-transferable annuity contract, (b) pay his/her retirement benefit from his/her account (no City or participant contributions shall be added to his account after retirement), and (c) pay a single cash sum. When a participant terminates, the Trustee shall be instructed to pay the full amount of the participant’s contributions plus the vested portion credited to his account. NOTE 11 – OTHER POST EMPLOYMENT BENEFITS (OPEB) In addition to providing pension benefits described under “Fireman’s Pension,” the City provides post-employment health care benefits. In accordance with RCW 41.26.150, all employees who become eligible after age 50 or become disabled while employed with at least five years of service in the LEOFF I System are eligible. In addition to the 10 firefighters referenced in the Fireman’s Pension Fund there currently 21 retired police officers who meet the eligibility requirements. Under authorization of the Disability Board, the City pays medical insurance premiums and medical expenses including long-term care. Post-employment health care benefits are being funded on a pay as you go basis. The retiree does not contribute towards the cost of his/her medical care. Post-employment health care costs of $385,959 and long-term care costs of $98,009 were reported in the LEOFF 1 Medical Reserve Fund 009. At December 31, 2011 there was $320,656 of cash and cash equivalents available to pay benefits. The City’s annual OPEB cost, the percentage of annual OPEB cost contributed to the plan, and the net OPEB obligation were as follows: Packet Page 364 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 76 Fiscal Year Ending 12/31 Annual OPEB Cost Contribution as a Percentage of Annual OPEB Cost 2009 589,639$ 81% 319,076$ 2010 587,305 89% 383,211 2011 593,358 91% 437,472 Net OPEB Obligation The City’s annual OPEB and Net OPEB obligation for the current and preceding year were as follows: 12/31/2009 12/31/2010 12/31/2011 Annual Normal Cost (BOY) -$ -$ -$ Amortization of UAAL (BOY) 570,510 570,510 577,965 Interest to EOY [(1)+(2)]x(i)* 22,820 22,820 23,119 Annual Required Contribution (ARC) at EOY [(1)+(2)+(3)] 593,330$ 593,330$ 601,084$ Interest on Net OPEB Obligation 8,341 12,763 15,328 Adjustment to ARC 12,032 18,788 23,054 Annual pension cost (APC) [(4)+(5)-(6)]589,639$ 587,305$ 593,358$ Employer Contributions**479,076 523,170 539,097 Change in Net OPEB Obligation [(7)-(8)]110,563 64,135 54,261 Net OPEB Obligation at BOY [(11) prior year]208,513$ 319,076$ 383,211$ Net OPEB Obligation at EOY [(9)+(10)]319,076$ 383,211$ 437,472$ * 'i' is the assumed interest rate that year: 4.0% in 2009, 4.0% in 2010, 4.0% in 2011. Actuarial Information GASB Statement 45, Accounting and Financial Reporting by Employers for Post-employment Benefits other than Pensions requires the disclosure of the employer liability for retiree medical subsidies and other post-employment benefits. On January 1, 2012, Northwest Plan Services, Inc., actuaries and consultants, completed an actuarial valuation. In order to comply with reporting requirements, they computed the annual required contribution (ARC) using the Entry Age Cost Normal Actuarial Method. This valuation was updated as of December 31, 2011. The ARC is equal to an amount required each year to fully fund the liability. The amount allocated to each year is called the Normal Cost and the portion of the Actuarial Present Value of all benefits not provided for by future Normal Cost payments is called the Actuarial Liability. Since all members have already retired, the annual Normal Cost is zero. The Unfunded Actuarial Accrued Liability (UAAL) is the Actuarial Accrued Liability minus the actuarial value of the Fund’s assets. The UAAL is amortized as a level dollar amount over a closed 30 years beginning January 1, 2007. Significant actuarial assumptions used in the valuation include:  4.0 percent investment return, compounded annually  2.5 percent increase in consumer price index  7.25 percent increase in medical inflation rate, trending down to 5.0 percent after 9 years Packet Page 365 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 77  5.0 percent increase in long term care inflation rate  Asset valuation method N/A Association of Washington Cities Employee Benefit Trust (Trust) Trust Description. The City is a Participating Employer in the Association of Washington Cities Employee Benefit Trust, a cost-sharing multiple-employer welfare benefit plan administered by the Association of Washington Cities. The Trust provides medical benefits to certain eligible retired employees of the Participating Employers and their eligible family members. Under Article VII of the Trust document, the Trustees have the authority and power to amend the amount and nature of the medical and other benefits provided by the Trust. The Trust issues a publicly available financial report that includes financial statements and required supplementary information for the Trust. That report, along with a copy of the Trust document, may be obtained by writing to Trust at 1076 Franklin Street SE, Olympia, WA 98501-1346 or by calling 1-800-562- 8981.. Funding Policy. The Trust provides that contribution requirements of Participating Employers and of participating employees, retirees and other beneficiaries, if any, are established and may be amended by the Board of Trustees of the Trust. Retirees of the City receiving medical benefits from the Trust contribute the following amounts: AWC Healthfirst 1000 Plan $751.55 per month for non-Medicare enrolled retiree-only coverage, $1,507.70 for non-Medicare enrolled retiree and spouse coverage, $410.35 for Medicare enrolled retiree and $825.35 for Medicare enrolled retiree and spouse coverage and for the Selections 1000 Plan $703.45 per month for non-Medicare enrolled retiree-only coverage, $1,411.45 for non-Medicare enrolled retiree and spouse coverage, $375.55 for Medicare enrolled retiree and $755.70 for Medicare enrolled retiree and spouse coverage Participating Employers are contractually required to contribute at a rate assessed each year by the Trust. The required contribution rate expressed as a percentage of current year covered payroll is 18.6 percent. The City’s contribution to the Trust for the year ended December 31, 2011 was $2,991,086, which equaled the required contribution for the year. Retiring employees from a Participating Employer have several retiree medical plans to choose from. The AWC Trust works directly with the retired employee, and no monies pass through the former employer. Additionally, the AWC Trust pools the health care costs of the retiree medical programs, and rates the programs accordingly. Currently, the AWC Trust Board of Trustees have committed to a retiree medical plan subsidy of 25% which is drawn from the accumulated medical reserve fund. The medical reserves have accumulated over the years from excess premium contributions of employers, active employees and retirees in favorable claims years. The Trust Board of Trustees can change their retiree medical plan subsidy policy in any given year. NOTE 12 – LONG-TERM DEBT The City of Edmonds’ issues general obligation and revenue bonds to finance the acquisition and construction of major capital facilities and capital programs. Bonded indebtedness has also been entered into in 2011 to advance refund two of the City’s revenue bonds. General obligation bonds have been issued in the past for both general government and business- type activities and are being repaid from the applicable resources. Governmental Activities long-term debt is paid from property and sales tax revenues. The revenue bonds are being repaid by the revenues generated by the related utility. The City of Edmonds is also liable for eight Public Works Trust Fund Loans; three are general obligation loans and five businesses-type loans. The notes are considered obligations of both the general government and the Utility and are being repaid from the applicable resources. The City is in compliance with all Washington State debt limitation statutes and bond indenture agreements. Packet Page 366 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 78 General obligation bonds currently outstanding are as follows: Maturity Interest Original Principal Balance Issue Name Date Rates Amount Installments 12/31/11 Governmental Debt: General Obligation Bonds: 1998 LTGO Ref. Bonds - Capital Improvements 12/01/2014 4.00-4.40% 4,163,712$ $274,000- $473,994 1,212,868$ 2001 LTGO Bonds - Capital Improvements 12/01/2021 3.00-4.90% 2,545,000 $87,759 - $188,055 1,533,693 2001 LTGO Bonds - Park Acquisition 12/01/2021 2.65-5.45% 2,260,000 $70,000 - $175,000 1,390,000 2002 LTGO Bonds - Performing Arts Center 12/01/2026 3.00-4.90% 7,015,000 $50,000 - $460,000 5,970,000 2003 UTGO Ref. Bonds - Public Safety Buildings 12/01/2016 2.00-3.50% 7,000,000 $70,000 - $960,000 4,275,000 2007 LTGO Bonds - Capital Improvements 3/15/2026 3.65-3.95% 1,384,904 $130,000-$370,000 1,138,640 Total Governmental GO Bonds 24,368,616 15,520,201 Business-type Debt: General Obligation Bonds: 1998 LTGO Ref. Bonds - Capital Improvements 12/01/2021 3.00-4.90% 316,288 $20,827 - $36,006 92,133 2001 LTGO Bonds - Capital Improvements 12/01/2014 4.00-4.40% 500,000 $17,241 - $36,945 301,307 2007 LTGO Bonds - Capital Improvements 3/15/2026 3.65-3.95% 3,845,096 $130,000-$370,000 3,161,360 Total Business- type GO Bonds 4,661,384 3,554,800 Total General Obligation Bonds 29,030,000$ 19,075,001$ Revenue bonds currently outstanding are as follows: Maturity Interest Original Principal Balance Issue Name Date Rates Amount Installments 12/31/11 Business- type Debt: Revenue Bonds 1998 Water/Sewer Refunding Bonds 12/01/2013 4.00-4.85% 2,420,000$ $235,000 - $1,290,000 -$ 2003 Water/Sewer Refunding Bonds 12/01/2022 2.00-4.45% 7,875,000 $130,000 - $1,045,000 - 2011 Water/Sewer Bonds 12/1/2031 3.65-3.95% 13,720,000 $470,000 - $945,000 13,720,000 Total Revenue Bonds 24,015,000$ 13,720,000$ Public Works Trust Fund Loans currently outstanding are as follows: Packet Page 367 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 79 Maturity Interest Original Principal Balance Issue Name Date Rates Amount Installments 12/31/11 Governmental Debt: Public Works Trust Fund Loans: P W Trust Fund Loan - Street Construction 06/30/22 0.50% 340,000$ $13,421 - $18,143 199,577$ P W Trust Fund Loan - Street Construction 06/30/24 0.50% 400,000 $20,000 - $21,176 275,295 P W Trust Fund Loan - Street Construction 05/24/26 0.50% 624,750 $32,882 493,223 Total Governmental Debt Public Works Trust Fund Loans 1,364,750 968,095 Business-type Debt: Public Works Trust Fund Loans: P W Trust Fund Loan - Trt. Plant/Sewer Improv. 06/30/22 0.50% 1,347,250 $67,363 - $71,325 784,575 P W Trust Fund Loan - Water Improvements 06/30/24 0.50% 408,000 $4,295 - $25,839 335,906 P W Trust Fund Loan - Storm Improvements 06/30/24 0.50% 605,625 $30,281 - $32,063 416,813 P W Trust Fund Loan - Sewer Improvements 06/30/25 0.50% 1,216,902 $12,809 - $67,615 946,607 P W Trust Fund Loan - 09 Water Improvements 07/01/15 0% 100,000 $18,000 - $20,000 80,000 Total Business- type Debt Public Works Trust Fund Loans 3,677,777 2,563,901 Total Public Works Trust Fund Loans $5,042,527 $3,531,996 Capital Contracts currently outstanding are as follows: Maturity Interest Original Principal Balance Issue Name Date Rates Amount Installments 12/31/11 Governmental Debt: Capital Contracts 1996 Note - Fire Station #10 01/01/2015 1.00% 1,136,115$ $54,592 - $65,300 257,345$ 2005 Contract - Public Safety Radio Equipment 12/01/2019 3.00-5.00% 1,595,046 $77,457 - $141,288 972,518 Total Capital Contracts 2,731,161$ 1,229,863$ Debt Limit RCW 39.36.020 provides cities with three segments of debt capacity, each equal to two and one- half percent of the city’s assessed valuation, for a total of seven and one-half percent (7.5%). Allowable uses of these segments are as follows: Segment 1 – General Governmental Purposes The City can incur debt up to one and one-half percent (1.5%) of its assessed valuation solely with a vote of the legislative body (often referred to as “councilmanic” debt). To use the remaining one percent (1%), a 60 percent vote in favor of the issue by at least 40 percent of the voters voting in the last general election is required. Segment 2 – City-Owned Water and Sewer Purposes The City can incur debt up to an additional two and one-half percent (2.5%) for water and sewer purposes with a 60 percent vote in favor of the issue by at least 40 percent of the voters voting in the last general election. Segment 3 – Acquiring and Developing Open Space, Parks Facilities, and Capital Facilities Associated with Economic Development Packet Page 368 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 80 The City can incur debt up to an additional two and one-half percent (2.5%) for acquiring and developing open space, parks facilities, and capital facilities associated with economic development purposes with a 60 percent vote in favor of the issue by at least 40 percent of the voters voting in the last general election. Debt Limit Capacity Water & Sewer Purposes Park & Capital Facilities Item Without Vote (Councilmanic) 1.5% With Vote 2.5% With Vote 2.5% With Vote 2.5% Legal Limits 86,919,667$ 57,946,445$ 144,866,112$ 144,866,112$ Net outstanding indebtedness (20,285,748) (4,275,000) - - Margin Available 66,633,919$ 53,671,445$ 144,866,112$ 144,866,112$ Governmental Purposes Refunded Debt In prior years, the City has defeased several revenue bond issues by creating separate irrevocable trust funds. New debt has been issued and the proceeds used to purchase U.S. Government securities that were placed in the trust funds. Investments and fixed earnings from the investments are sufficient to fully service the defeased debt until the debt is called or matures. For financial reporting purposes, the debt is considered defeased and therefore removed as a liability from City financial statements. In 2011, the City issued $445,000 in revenue bonds with annual interest rates ranging from 1.81% to 2.31% to refund $560,000 of outstanding 1998 refunding revenue bonds with annual interest rates ranging from 4.80% to 4.85%. The net proceeds of $564,203, after underwriting fees and issuance costs, were deposited in an irrevocable trust with U.S. Bank National Association. The City also issued $1,480,000 in revenue bonds with annual interest rates ranging from 2.38% to 2.52% to refund $1,910,000 of outstanding 2003 refunding revenue bonds with annual interest rates ranging from 4.00% to 4.45%. The net proceeds of $1,988,880 were also deposited in an irrevocable trust with U.S. Bank National Association. There was a net present value savings in the amount of $114,207 for an economic gain. The City also issued new debt in 2011. The net proceeds of $11,000,000, after underwriter fees and issuance costs, were deposited into the Capital Projects Fund for various improvement projects of the City water, sewer and storm systems. Debt Service to Maturity The requirements to amortize the long-term debt as of December 31, 2011 are presented below. Debt service for the LTGO bonds are met by the General Fund and certain special revenue funds, and reimbursements from proprietary funds of the City with the exception of the 2002 LTGO issue. The PFD is obligated by inter-local agreement to transfer sales tax rebate revenues to the City to help offset the City’s debt service costs over the life of these bonds (refer to Note 1 – Reporting Entity). Debt service for the UTGO bonds are covered by property tax levies that authorized the bond issues. Debt service for the revenue bonds is paid by the Utility Fund. Debt service for the capital contracts is expended from the General Fund. In prior years the City has typically used the General Fund to liquidate long-term liabilities other than debt. Packet Page 369 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 81 Following is a table which reflects debt service to maturity for Governmental Activities and Business-Type Activities. Year Principal Interest Total Principal Interest Total 2012 1,965,761$ 708,925$ 2,674,685$ 909,221$ 590,685$ 1,499,907$ 2013 1,940,390 637,225 2,577,615 950,246 607,494 1,557,740 2014 2,047,535 567,437 2,614,972 969,478 587,828 1,557,306 2015 1,767,798 492,535 2,260,333 964,879 562,308 1,527,187 2016 1,805,065 428,071 2,233,137 968,052 537,251 1,505,303 2017-2021 4,752,720 1,392,138 6,144,858 5,259,143 2,260,889 7,520,032 2022-2026 3,438,889 458,610 3,897,498 5,442,681 1,394,741 6,837,421 2027-2031 - - - 4,375,000 535,363 4,910,363 17,718,158$ 4,684,940$ 22,403,098$ 19,838,702$ 7,076,557$ 26,915,259$ GOVERNMENTAL ACTIVITIES BUSINESS TYPE ACTIVITIES At December 31, 2011 the City had $984,163 in the Enterprise fund available for debt service. Arbitrage The Federal Tax Reform Act of 1986 requires tax-exempt debt issuers to pay investment income received at yields that exceed the issuer's borrowing rates to the United States Treasury. The liability is recorded at present value and payable every five years or 60 days after defeasance of the debt. At December 31, 2011, the City of Edmonds had no arbitrage liability. Revenue Bond Debt Service Coverage The required debt service coverage for the 2011 utility revenue bonds is 1.25. Please refer to Schedule 16 in the statistical section. The restricted rate stabilization fund for the utility revenue bonds was established to minimize the effect on rates of revenue fluctuations between years. By transferring cash into this stabilization fund, adjusted net revenue available for debt service, as defined, would be decreased by the amount of the transfer. Conversely, transfers out of the account would increase adjusted net revenue available for debt service. NOTE 13 – CHANGES IN LONG-TERM LIABILITIES During the year ended December 31, 2011, the following changes occurred in long-term liabilities: Packet Page 370 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 82 Beginning Balance 1/1/2011 Additions Reductions Ending Balance 12/31/2011 Due Within One Year Governmental activities Bonds payable: General obligation bonds 17,157,406$ -$ (1,637,205)$ 15,520,201$ 1,727,620$ Total bonds payable: 17,157,406 - (1,637,205) 15,520,201 1,727,620 OPEB payable 464,517 - (27,045) 437,472 - Compensated absences 2,634,985 2,045,441 (1,885,746) 2,794,680 1,923,461 Capital contracts 1,390,871 - (161,008) 1,229,863 165,939 Public Works Trust Loan 1,040,296 - (72,201) 968,095 72,201 Governmental activity long-term liabilities 22,688,075$ 2,045,441$ (3,783,205)$ 20,950,311$ 3,889,221$ Business-type activities Bonds Payable: General obligation bonds 3,767,595$ -$ (212,795)$ 3,554,800$ 222,380$ Revenue bonds 2,870,000 13,720,000 (2,870,000) 13,720,000 470,000 Less deferred amounts: For issuance premiums 28,271 419,715 (28,271) 419,715 20,986 For issuance discount (19,233) - 6,068 (13,165) (868) On refunding (143,828) (254,127) 143,828 (254,127) (72,000) Total bonds payable: 6,502,805 13,885,588 (2,961,170) 17,427,223 640,498 Compensated absences 419,328 453,602 (456,736) 416,194 416,194 Public Works Trust Loan 2,748,774 30,400 (215,273) 2,563,901 216,842 Business-type activity long-term liabilities 9,670,907$ 14,369,590$ (3,633,179)$ 20,407,318$ 1,273,534$ Internal service funds predominately serve the governmental funds. Accordingly, the December 31, 2011 long-term liabilities for the fund are included as part of the above totals for governmental activities. At year end $54,283 of internal service funds compensated absences are included in the above amounts. NOTE 14 – CONTINGENCIES AND LITIGATIONS The City is exposed to the risk of loss from torts, theft of or damage to assets, business interruption, errors or omissions, law enforcement actions, contractual actions, natural disasters, environmental regulations, and other third-party liabilities. The City also bears the risk of loss for job-related illnesses and injuries to employees. The City has insurance policies to cover these general liability risks with the Washington Cities Insurance Authority (WCIA). Refer to Note 13 for more detailed information on risk management. There are several disputes and pending lawsuits in which the City is named. The City Attorney estimates the potential claims against the City not covered by insurance resulting from such disputes and litigation could range from $420,000 to $1,400,000 and estimates the likelihood of this range is from reasonably possible to remote. The City participates in a number of federal- and state-assisted programs. These programs are subject to audit by the governmental unit administering the program or their representative. Such audits could result in requests for reimbursement of disallowed expenditures. Based on audit history, City management believes that any disallowance will be immaterial. The City Council approved a guaranty of a borrowing of the Edmonds Public Facilities District for up to $7 million. This guaranty represents an outstanding contingent liability of the City. Packet Page 371 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 83 NOTE 15 – RISK MANAGEMENT The City of Edmonds is a member of the Washington Cities Insurance Authority (WCIA). Utilizing Chapter 48.62 RCW (self-insurance regulation) and Chapter 39.34 RCW (Interlocal Cooperation Act), nine cities originally formed WCIA on January 1, 1981. WCIA was created for the purpose of providing a pooling mechanism for jointly purchasing insurance, jointly self- insuring, and / or jointly contracting for risk management services. WCIA has a total of 150 Members. New members initially contract for a three-year term, and thereafter automatically renew on an annual basis. A one-year withdrawal notice is required before membership can be terminated. Termination does not relieve a former member from its unresolved loss history incurred during membership. Liability coverage is written on an occurrence basis, without deductibles. Coverage includes general, automobile, police, public officials’ errors or omissions, stop gap, and employee benefits liability. Limits are $4 million per occurrence self-insured layer, and $16 million per occurrence in the re-insured excess layer. The excess layer is insured by the purchase of reinsurance and insurance and is subject to aggregate limits. Total limits are $20 million per occurrence subject to aggregate sublimits in the excess layers. The Board of Directors determines the limits and terms of coverage annually. Insurance coverage for property, automobile physical damage, fidelity, inland marine, and boiler and machinery are purchased on a group basis. Various deductibles apply by type of coverage. Property insurance and auto physical damage are self-funded from the members’ deductible to $500,000, for all perils other than flood and earthquake, and insured above that amount by the purchase of insurance. In-house services include risk management consultation, loss control field services, claims and litigation administration, and loss analyses. WCIA contracts for the claims investigation consultants for personnel issues and land use problems, insurance brokerage, and lobbyist services. WCIA is fully funded by its members, who make annual assessments on a prospectively rated basis, as determined by an outside, independent actuary. The assessment covers loss, loss adjustment, and administrative expenses. As outlined in the interlocal, WCIA retains the right to additionally assess the membership for any funding shortfall. A Board of Directors governs WCIA, which is comprised of one designated representative from each member. The Board elects an Executive Committee and appoints a Treasurer to provide general policy direction for the organization. The WCIA Executive Director reports to the Executive Committee and is responsible for conducting the day to day operations of WCIA. In the past four years, settlements have not exceeded insurance coverage. Workers’ Compensation Title 51 RCW requires the City to ensure payment of benefits for job-related injuries and diseases through the Workers’ Compensation fund or through self-insurance. The City participates in the State of Washington’s Workers’ Compensation program. Premiums are based on individual employer’s reported payroll hours and insurance rates based on each employer’s risk classification and past experience. The premium is paid by employer and employee contributions. Packet Page 372 of 471 CITY OF EDMONDS: 2011 CAFR NOTES TO THE FINANCIAL STATEMENTS 84 NOTE 16 – JOINT VENTURE The City entered into a joint venture with Snohomish County and other local governments in the establishment and operations of the Snohomish County Emergency Radio System. Control of this joint venture is shared equitably by the controlling organizations. This entity is reported as a governmental joint venture. The Snohomish County Emergency Radio System is considered a separate reporting entity. The City’s and each participants share of authority is defined by the terms of the enabling charter. Control as represented by the City Council or Board of County Commissioners is divided between the County and participating Cities. Separate financial statements for the Snohomish County Emergency Radio System can be obtained from Snohomish County. The Snohomish County Emergency Radio System was created by agreement under the Interlocal Cooperation Act (RCW 39.34) between The City of Edmonds, Snohomish County and various other cities and political districts. The purpose of the venture is to equip and operate a radio system primarily for the use of public safety agencies. The City of Edmonds has an 8% interest in the equity and operations of the venture. The City’s share of the assets and fund equity as of December 31, 2011 was $511,074. The venture appears to be accumulating significant resources, and is not experiencing any fiscal stress that would cause an additional financial burden on the participating governments. NOTE 17 – COMMITMENTS The City has several capital improvement projects in progress. As of December 31, 2011, the City’s outstanding contractual obligations, which include construction and engineering contracts, are summarized below: Contract Name Original Amount Expenditures to Date Remaining Commitment 2010 Waterline Replacement Program 1,886,334$ 1,738,774$ 147,560$ 2011 Waterline Replacement Program 2,217,161 1,300,078 917,083 2011 Waterline Replacement-Dayton 39,694 27,142 12,552 2012 Waterline Replacement Program 50,203 50,116 86 226th St. SW Walkway Project 18,631 17,361 1,269 228th Street SW Corridor Improvements 411,517 132,043 279,474 76th Ave W/75th Pl W Walkway 2,437,470 2,341,679 110,321 City Streets-Condition Survey 21,400 1,200 20,200 Five Corners Roundabout 310,315 71,304 239,011 Fourth Avenue Cultural Corridor 100,000 98,200 1,800 Interurban Trail 2,228,249 1,832,860 395,389 Lift Station 2 Replacement Program 1,156,504 1,035,553 120,951 Shell Valley Emergency Access Road 314,122 284,926 29,196 SR99 International District Enhancements 131,300 108,805 22,495 Stormwater Development Review Support 10,000 2,706 7,294 Sunset Walkway Project 9,885 4,117 5,768 Talbot Road/Perrinville Creek Drainage Imp. 164,393 122,387 42,006 Utilities Revenue Requirement Update 13,750 12,950 800 Water Modeling Services 15,000 4,122 10,878 Lighting Upgrade 45,724 22,862 22,862 Outfall Diffuser 55,133 45,600 9,533 Energy Efficiency Upgrade - Blower Project 381,479 349,579 31,900 ATS Electrical Switchgear 25,000 - 25,000 Fibre Optic 25,000 - 25,000 12,068,265$ 9,604,365$ 2,478,428$ Packet Page 373 of 471 CITY OF EDMONDS: 2011 CAFR REQUIRED SUPPLEMENTAL INFORMATION 85 FIREMEN’S PENSION TRUST FUND SCHEDULE OF FUNDING PROGRESS (rounded to thousands) Actuarial Unfunded Acturial UAAL as a Actuarial Actuarial Value Accrued Accrued Liabilities Funded Covered Percentage of Valuation Date of Assets Liabilities (UAAL) Ratio Payroll Covered Payroll January 1, 2010 267$ 774$ 507$ 34% N/A N/A January 1, 2008 297 871 574 34% N/A N/A January 1, 2006 301 704 403 43% N/A N/A January 1, 2004 397 702 305 57% N/A N/A SCHEDULE OF EMPLOYER CONTRIBUTIONS Fiscal Year Ending 12/31 Medical and Long Term Care Payments Fire Insurance Premium Taxes Total Employer Contributions*** Annual Required Contributio n 2011 (6,307)$ 78$ (6,229)$ 38,602$ -16% 2010 (13,708) 44,905 31,197 40,903 76% 2009 (8,589) 42,172 33,583 40,903 82% 2008 (4,524) 44,226 39,702 28,629 139% 2007 (25,575) 42,531 16,956 28,629 59% 2006 (59,930) 38,540 (21,390) 23,901 (89) 2005 (62,106) 35,519 (26,587) 23,901 (111) 2004 (68,388) 33,452 (34,936) 14,060 (248) Percentage of ARC Contributed** RETIREE MEDICAL AND LONG-TERM CARE BENEFITS FOR LEOFF 1 EMPLOYEES SCHEDULE OF FUNDING PROGRESS (rounded to thousands) Actuarial Unfunded Acturial UAAL as a Actuarial Actuarial Value Accrued Accrued Liabilities Funded Covered Percentage of Valuation Date of Assets Liabilities (UAAL) Ratio Payroll Covered Payroll January 1, 2010 -$ 9,607$ 9,607$ 0% N/A N/A January 1, 2008 - 9,887 9,887 0% N/A N/A January 1, 2006 - 8,635 8,635 0% N/A N/A SCHEDULE OF EMPLOYER CONTRIBUTIONS Fiscal Year Ending 12/31 Total Employer Contributions*** Annual Required Contribution 2011 539,097$ 601,084$ 90% 2010 523,170 593,330 88% 2009 479,076 593,330 81% 2008 444,701 561,707 79% 2007 469,004 561,707 83% Percentage of ARC Contributed** Packet Page 374 of 471 CITY OF EDMONDS: 2011 CAFR REQUIRED SUPPLEMENTAL INFORMATION 86 NOTES TO REQUIRED SUPPLEMENTAL INFORMATION FIREMEN’S PENSION TRUST FUND Actuarial Valuations Actuarial valuation date January 1, 2010 Actuarial cost method Entry age normal Amortization method 30 year, closed as of January 1, 2000 Remaining amortization period 20 years Asset valuation method Fair market value Assumptions Investment rate of return 4.00% Projected salary increases 3.50% Price inflation 2.50% Based upon salary increase assumptions when appropriate for Trust benefits. * Based upon inflation assumption for some Trust benefits and all LEOFF benefits. * Under the Firemen's Pension Trust Fund, most adjustments are based on the change in salary for the rank of members held at retirement or based on the Consumer Price Index. Adjustments are determined in accordance with RCW 41.18.150, RCW 41.20 and RCW 41.26. RETIREE MEDICAL AND LONG-TERM CARE BENEFITS FOR LEOFF 1 EMPLOYEES Actuarial Valuations Actuarial valuation date January 1, 2010 Actuarial cost method Entry age normal Amortization method 30 year, closed as of January 1, 2007 Remaining amortization period 27 years Asset valuation method Fair market value Assumptions Investment rate of return 4.00% Medical inflation rate 7.25%, downgrading to 5.00% over nine years Long-term care inflation 5.00% Packet Page 375 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 87 GENERAL FUND The General Fund is the City’s primary operating fund. All public monies and revenues coming into the City treasury not specifically authorized by statute to be placed in a special fund constitute the General Fund. There are several accounts and funds that have been created by ordinance or resolution which are considered a part of the General Fund. These are treated as subfunds of the General Fund and are accounted for as individual funds for accounting purposes but they are included in the General Fund for annual financial reporting purposes. The following lists those funds and accounts. Criminal Investigations Subfund (004) – This subfund was created in 1989 to provide a revolving contingency fund for the purpose of surveillance, prevention and investigation of violations of law including the illicit sale, distribution and use of narcotics, dangerous drugs or controlled substances. Emergency Financial Reserve Subfund (006) – This subfund was created and funded to provide for a reserve to be used in the case of catastrophic emergencies such as an earthquake or other natural or manmade disasters. LEOFF Medical Insurance Reserve Subfund (009) – This subfund was created in 1995 in order to establish reserves for the long-term health care and related obligations of LEOFF I employees. Reserve amounts are transferred from the General Fund and are approved by the City Council. Public Safety Emergency Reserve Subfund (010) - This subfund was created in 2010 with monies from the sale of fire department assets to Fire District 1 when the City entered into a contract for services with FD1. Multimodal Transportation Subfund (113) – This subfund was established in 1994 to simplify and facilitate accounting for the various local, state, and federal grants and for expenditures that will occur during the planning and development of the multimodal transportation center in Edmonds. The current balance in this fund represents the unspent proceeds of a transfer-in from the General Fund. Building Maintenance Subfund (116) - This subfund was created to account for expenditures incurred for major maintenance of City buildings. Packet Page 376 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 88 Page 1 of 2 006 009 004 EMERGENCY LEOFF MEDICAL CRIMINAL FINANCIAL INSURANCE INVESTIGATIONS RESERVE RESERVE SUBFUND SUBFUND SUBFUND ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 2,500$ 1,927,600$ 328,189$ RECEIVABLES: TAXES - - - CUSTOMER ACCOUNTS - - - DUE FROM COMPONENT UNIT - - - INTERFUND RECEIVABLE - - - DUE FROM OTHER GOVERNMENTAL UNITS - - - SUPPLIES INVENTORY - - - TOTAL ASSETS 2,500$ 1,927,600$ 328,189$ LIABILITIES AND FUND BALANCES: CURRENT LIABILITIES: ACCOUNTS PAYABLE -$ -$ 7,532$ WAGES AND BENFITS PAYABLE - - - OTHER LIABILITIES PAYABLE - - - LONG-TERM LIABILITIES: DEFERRED REVENUE - - - TOTAL LIABILITIES - - 7,532 FUND BALANCES: NON-SPENDABLE: INVENTORY - - - UNASSIGNED 2,500 1,927,600 320,657 TOTAL FUND BALANCES 2,500 1,927,600 320,657 TOTAL LIABILITIES AND FUND BALANCES 2,500$ 1,927,600$ 328,189$ CITY OF EDMONDS, WASHINGTON COMBINING BALANCE SHEET GENERAL FUND DECEMBER 31, 2011 Packet Page 377 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 89 Page 2 of 2 010 PUBLIC SAFETY 113 116 EMERGENCY MULTIMODAL BUILDING 001 TOTAL RESERVE TRANSPORTATION MAINTENANCE GENERAL GENERAL SUBFUND SUBFUND SUBFUND FUND FUND 1,338,178$ 55,859$ 212,212$ 4,688,241$ 8,552,779$ - - - 483,678 483,678 - - - 701,728 701,728 - - - 5,240,000 5,240,000 - - - 147,790 147,790 - - - 1,328,389 1,328,389 - - - 460 460 1,338,178$ 55,859$ 212,212$ 12,590,286$ 16,454,824$ -$ -$ (1)$ 319,560$ 327,091$ - - - 720,503 720,503 - - - 93,553 93,553 - - - 5,751,039 5,751,039 - - (1) 6,884,655 6,892,186 - - - 460 460 1,338,178 55,859 212,213 5,705,171 9,562,178 1,338,178 55,859 212,213 5,705,631 9,562,638 1,338,178$ 55,859$ 212,212$ 12,590,286$ 16,454,824$ Packet Page 378 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 90 Page 1 of 2 006 009 004 EMERGENCY LEOFF MEDICAL CRIMINAL FINANCIAL INSURANCE INVESTIGATIONS RESERVE RESERVE SUBFUND SUBFUND SUBFUND REVENUES: TAXES: PROPERTY -$ -$ -$ RETAIL SALES & USE - - - INTERFUND UTILITY - - - UTILITY - - - EXCISE - - - LICENSES AND PERMITS - - - INTERGOVERNMENTAL - - - CHARGES FOR SERVICES - - - FINES AND FORFEITURES - - - INVESTMENT EARNINGS - - 536 MISCELLANEOUS - - - TOTAL REVENUES - - 536 EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES - - - PUBLIC SAFETY - - 484,767 UTILITIES AND ENVIRONMENT - - - ECONOMIC ENVIRONMENT - - - MENTAL AND PHYSICAL HEALTH - - - CULTURE AND RECREATION - - - DEBT SERVICE: PRINCIPAL - - - INTEREST AND OTHER COSTS - - - TOTAL EXPENDITURES - - 484,767 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES - - (484,231) OTHER FINANCING SOURCES (USES): SALES OF CAPITAL ASSETS - - - TRANSFERS IN (Note 6)- - 376,566 TRANSFERS OUT (Note 6)- - - TOTAL OTHER FINANCING SOURCES AND USES - - 376,566 NET CHANGE IN FUND BALANCES - - (107,665) FUND BALANCES - BEGINNING 2,500 1,927,600 428,322 FUND BALANCES - ENDING 2,500$ 1,927,600$ 320,657$ CITY OF EDMONDS, WASHINGTON COMBINING SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE GENERAL FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 379 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 91 Page 2 of 2 010 PUBLIC SAFETY 113 116 EMERGENCY MULTIMODAL BUILDING 001 TOTAL RESERVE TRANSPORTATION MAINTENANCE GENERAL GENERAL SUBFUND SUBFUND SUBFUND FUND FUND -$ -$ -$ 13,436,557$ 13,436,557$ - - - 5,210,771 5,210,771 - - - 1,517,150 1,517,150 - - - 4,715,339 4,715,339 - - - 280,162 280,162 - - - 1,666,296 1,666,296 - - 164,239 1,035,371 1,199,610 - - - 3,859,869 3,859,869 - - - 690,079 690,079 2,217 - 279 7,044 10,076 - - - 367,271 367,271 2,217 - 164,518 32,785,909 32,953,180 - - 200,780 7,112,104 7,312,884 - - - 17,262,168 17,746,935 - - - 1,231,601 1,231,601 - - - 1,031,189 1,031,189 - - - 9,731 9,731 - - - 3,396,054 3,396,054 - - - 1,094,128 1,094,128 - - - 339,648 339,648 - - 200,780 31,476,623 32,162,170 2,217 - (36,262) 1,309,286 791,010 - - 5,994 10,263 16,257 - - 56,600 25,086 458,252 - - - (564,012) (564,012) - - 62,594 (528,663) (89,503) 2,217 - 26,332 780,623 701,507 1,335,961 55,859 185,881 4,925,008 8,861,131 1,338,178$ 55,859$ 212,213$ 5,705,631$ 9,562,638$ Packet Page 380 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 92 This page is intentionally left blank. Packet Page 381 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 93 NON-MAJOR GOVERNMENTAL FUNDS THE CITY HAS TWO TYPES OF NON-MAJOR GOVERNMENTAL FUNDS: Special Revenue Funds Special revenue funds account for the proceeds of specific revenue sources and are segregated into individual funds to ensure that expenditures are made exclusively for qualified purposes. Special revenue funds are accounted for on a modified accrual basis. Annual budgets are adopted with appropriations lapsing at year-end. Debt Service Funds Debt service funds account for payments of principal and interest on general obligation and special assessment long-term debt. Packet Page 382 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 94 TOTAL TOTAL TOTAL NONMAJOR NONMAJOR NONMAJOR SPECIAL REVENUE DEBT SERVICE GOVERNMENTAL FUNDS FUNDS FUNDS ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 3,060,346$ (65,463)$ 2,994,883$ RECEIVABLES: CUSTOMER ACCOUNTS 85 - 85 SPECIAL ASSESSMENTS - 31,440 31,440 INTERFUND RECEIVABLE 49,936 - 49,936 DUE FROM OTHER GOVERNMENTAL UNITS 1,144,394 310,177 1,454,571 LONG-TERM ASSETS: DEFERRED SPECIAL ASSESSMENTS - 113,930 113,930 TOTAL ASSETS 4,254,761$ 390,084$ 4,644,845$ LIABILITIES AND FUND BALANCES: CURRENT LIABILITIES: ACCOUNTS PAYABLE 489,679$ -$ 489,679$ WAGES AND BENEFITS PAYABLE 24,591 - 24,591 INTERFUND PAYABLE 49,936 - 49,936 OTHER LIABILITIES PAYABLE 79,934 - 79,934 LONG-TERM LIABILITIES: DEFERRED REVENUE - 147,319 147,319 TOTAL LIABILITIES 644,140 147,319 791,459 FUND BALANCES: RESTRICTED FOR: DEBT SERVICE - 242,765 242,765 PUBLIC SAFETY 124,661 - 124,661 TRANSPORTATION 815,498 - 815,498 CULTURE AND RECREATION 1,961,296 - 1,961,296 ECONOMIC ENVIRONMENT 93,895 - 93,895 OTHER PURPOSES 16,102 - 16,102 COMMITTED TO: UTILITIES AND ENVIRONMENT 85,714 - 85,714 CULTURE AND RECREATION 419,344 - 419,344 OTHER PURPOSES 94,111 - 94,111 TOTAL FUND BALANCES 3,610,621 242,765 3,853,386 TOTAL LIABILITIES AND FUND BALANCES 4,254,761$ 390,084$ 4,644,845$ DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON COMBINING BALANCE SHEET NON-MAJOR GOVERNMENT FUNDS Packet Page 383 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 95 TOTAL TOTAL TOTAL NONMAJOR NONMAJOR NONMAJOR SPECIAL REVENUE DEBT SERVICE GOVERNMENTAL REVENUES: TAXES: SALES AND USE TAX 75,491$ -$ 75,491$ EXCISE 1,087,998 - 1,087,998 LICENSES AND PERMITS 22,850 - 22,850 INTERGOVERNMENTAL 2,425,371 396,493 2,821,864 CHARGES FOR SERVICES 1,155,965 - 1,155,965 FINES AND FORFEITURES 66,303 - 66,303 SPECIAL ASSESSMENTS - 104,409 104,409 INVESTMENT EARNINGS 5,766 228 5,994 MISCELLANEOUS 61,351 - 61,351 TOTAL REVENUES 4,901,095 501,130 5,402,225 EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES 1,618 - 1,618 PUBLIC SAFETY 58,743 - 58,743 UTILITIES AND ENVIRONMENT 143,255 - 143,255 TRANSPORTATION 2,508,231 - 2,508,231 ECONOMIC ENVIRONMENT 4,580 - 4,580 CULTURE AND RECREATION 354,069 - 354,069 DEBT SERVICE: PRINCIPAL 591,286 185,000 776,286 INTEREST AND OTHER COSTS 162,487 280,973 443,460 CAPITAL OUTLAY 1,615,679 - 1,615,679 TOTAL EXPENDITURES 5,439,948 465,973 5,905,921 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (538,853) 35,157 (503,696) OTHER FINANCING SOURCES (USES): SALE OF CAPITAL ASSETS 9,271 - 9,271 TRANSFERS IN (Note 6)1,641,440 69,480 1,710,920 TRANSFERS OUT (Note 6)(1,173,786) - (1,173,786) TOTAL OTHER FINANCING SOURCES AND USES 476,925 69,480 546,405 NET CHANGE IN FUND BALANCES (61,928) 104,637 42,709 FUND BALANCES - BEGINNING 3,672,549 138,128 3,810,677 FUND BALANCES - ENDING 3,610,621$ 242,765$ 3,853,386$ CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NON-MAJOR GOVERNMENT FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 384 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 96 This page is intentionally left blank. Packet Page 385 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 97 NON-MAJOR GOVERNMENTAL FUNDS Special Revenue Funds Special revenue funds account for the proceeds of specific revenue sources and are segregated into individual funds to ensure that expenditures are made exclusively for qualified purposes. Special revenue funds are accounted for on a modified accrual basis. Annual budgets are adopted with appropriations lapsing at the end of the year. The City has nineteen non-major special revenue funds. Drug Enforcement Fund (104) – This fund is used to record monies and proceeds from the sale of property seized during drug investigations and expenditures of those monies for drug enforcement. Street Fund (111) - This fund accounts for the receipt and expenditure of monies used for local transportation improvements and maintenance. Proceeds from the Edmonds Transportation Benefit District are also transferred into the Street Fund and spent on related transportation improvements. Street Construction Fund (112) – The Street Construction fund is used to account for transportation improvement projects funded by a variety of sources, including federal and state transportation grants, motor vehicle fuel taxes, impact fees, real estate excise tax, and Public Works Trust Fund loans. Municipal Arts Acquisition Fund (117) - This fund is used to account for operations of the Edmonds Arts Commission, funded by private donations and contributions, General Fund support, and transfers in from the Hotel/Motel Tax fund. The fund also accounts for expenditures related to the City’s 1% For the Arts program, as well as private donations for arts related scholarships. Memorial Tree Fund (118) – This fund was established for the deposit of voluntary contributions to enhance the appearance of Edmonds’ city streets by planting street trees in conformance with the Edmonds Street Tree Plan. Hotel/Motel Tax Fund (120) - This fund was created to account for the hotel/motel taxes levied to support City tourism promotion. Employee Parking Permit Fund (121) - This fund accounts for parking permit fees received from private-company employees working in restricted parking areas in the downtown Edmonds area, and for expenditures related to administering the program. Youth Scholarship Fund (122) - This fund was established for the purpose of assisting children in the City of Edmonds, through private donations/contributions, who cannot participate in recreation and cultural activities/programs due to financial hardships. Packet Page 386 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 98 Tourism Promotional Arts Fund (123) – The City Council designated that 25% of all Hotel/Motel Tax monies will be transferred into this fund and used to promote and advertise artistic events and programs in Edmonds. Real Estate Excise Tax (REET) 2 Fund (125) – This fund is used for the improvement, renovation, planning and development of Parks and other City infrastructure projects. By City Council policy the first $750,000 of the second one-fourth percent (1/4%) real estate excise tax received will be used for Parks related projects. Real Estate Excise Tax (REET) 1 Fund (126) – This fund accounts for the first one- quarter percent (1/4%) real estate excise tax received. The monies are used for Parks acquisition projects as well as General Government purposes, such as debt service on the City Hall acquisition. Gifts Catalog Fund (127) – This fund is used to account for private donations for specific items, such as benches, tables, bike racks, for use in City parks. Special Projects Fund (129) – This fund is used to account for certain capital projects that are funded primarily by state and federal grants. Cemetery Maintenance/Improvement Fund (130) – The purpose of this fund is to provide for the day-to-day operations of the municipal cemetery under the direction of the Cemetery Board as reviewed and approved by the City Council. Parks Construction Fund (132) – This fund was created to specifically account for Parks improvement projects that would be totally or partially funded by grants and contributions. Parks Trust Fund (136) – The purpose of this fund is to receive private donations from Edmonds residents with the intent that investment earnings will be used to assist with the cost of operating, maintaining and improving the City flower program, Beach Ranger program, and Yost pool. Cemetery Maintenance Trust Fund (137) – The purpose of this fund is to provide an on-going, stable source of funding for the long-term care and capital projects of the municipal cemetery. Sister City Commission Fund (138) – This fund is used to account for private contributions/donations for the Sister City Commission. The Commission promotes international goodwill through the exchange of people and ideas. Transportation Benefit District Fund (631) – This fund is used to account for proceeds of a $20 vehicle license fee collected on behalf of the City by the Department of Licensing. Most of the monies deposited into this fund are transferred to other funds to support TBD related activities. The TBD fund is a blended component unit of the City, and as such is presented as a special revenue fund in the City’s financial statements. Packet Page 387 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 99 This page is intentionally left blank. Packet Page 388 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 100 Page 1 of 4 104 112 117 DRUG 111 STREET MUNICIPAL ENFORCEMENT STREET CONSTRUCTION ARTS ACQUISITION FUND FUND FUND FUND ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 125,311$ 346,824$ 185,692$ 401,867$ RECEIVABLES: CUSTOMER ACCOUNTS - 85 - - INTERFUND RECEIVABLE - 49,936 - - DUE FROM OTHER GOVERNMENTAL UNITS - 48,007 376,953 - TOTAL ASSETS 125,311$ 444,852$ 562,645$ 401,867$ LIABILITIES AND FUND BALANCES: CURRENT LIABILITIES: ACCOUNTS PAYABLE 650$ 31,099$ 121,070$ 169$ WAGES AND BENEFITS PAYABLE - 20,784 - - INTERFUND PAYABLE - - - - OTHER LIABILITIES PAYABLE - 920 18,126 - TOTAL LIABILITIES 650 52,803 139,196 169 FUND BALANCES: RESTRICTED FOR: PUBLIC SAFETY 124,661 - - - TRANSPORTATION - 392,049 423,449 - CULTURE AND RECREATION - - - - ECONOMIC ENVIRONMENT - - - - OTHER PURPOSES - - - - COMMITTED TO: UTILITIES AND ENVIRONMENT - - - - CULTURE AND RECREATION - - - 401,698 OTHER PURPOSES - - - - TOTAL FUND BALANCES 124,661 392,049 423,449 401,698 TOTAL LIABILITIES AND FUND BALANCES 125,311$ 444,852$ 562,645$ 401,867$ CITY OF EDMONDS, WASHINGTON COMBINING BALANCE SHEET NON-MAJOR SPECIAL REVENUE FUNDS DECEMBER 31, 2011 Packet Page 389 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 101 Page 2 of 4 118 120 121 122 123 MEMORIAL HOTEL/MOTEL EMPLOYEE YOUTH TOURISM 125 TREE TAX PARKING PERMIT SCHOLARSHIP PROMOTIONAL ARTS REET 2 FUND FUND FUND FUND FUND FUND 17,646$ 87,297$ 77,577$ 16,534$ 60,250$ 380,845$ - - - - - - - - - - - - - 10,848 - - - 55,795 17,646$ 98,145$ 77,577$ 16,534$ 60,250$ 436,640$ -$ 4,250$ -$ -$ -$ -$ - - - - - - - - - - - - - - - - - - - 4,250 - - - - - - - - - - - - - - - - - - - - 60,250 436,640 - 93,895 - - - - - - - - - - - - - - - - 17,646 - - - - - - - 77,577 16,534 - - 17,646 93,895 77,577 16,534 60,250 436,640 17,646$ 98,145$ 77,577$ 16,534$ 60,250$ 436,640$ Packet Page 390 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 102 Page 3 of 4 126 127 129 130 REET 1 GIFTS SPECIAL CEMETERY PARKS ACQUISITION CATALOG PROJECTS MAINT/IMPROVE FUND FUND FUND FUND ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 170,968$ 193,985$ 3,665$ 90,718$ RECEIVABLES: CUSTOMER ACCOUNTS - - - - INTERFUND RECEIVABLE - - - - DUE FROM OTHER GOVERNMENTAL UNITS 55,795 - 20,645 - TOTAL ASSETS 226,763$ 193,985$ 24,310$ 90,718$ LIABILITIES AND FUND BALANCES: CURRENT LIABILITIES: ACCOUNTS PAYABLE 826$ -$ 18,469$ 1,197$ WAGES AND BENEFITS PAYABLE - - - 3,807 INTERFUND PAYABLE - - - - OTHER LIABILITIES PAYABLE - - - - TOTAL LIABILITIES 826 - 18,469 5,004 FUND BALANCES: RESTRICTED FOR: PUBLIC SAFETY - - - - TRANSPORTATION - - - - CULTURE AND RECREATION 225,937 193,985 - - ECONOMIC ENVIRONMENT - - - - OTHER PURPOSES - - 5,841 - ASSIGNED TO: UTILITIES AND ENVIRONMENT - - - 85,714 CULTURE AND RECREATION - - - - OTHER PURPOSES - - - - TOTAL FUND BALANCES 225,937 193,985 5,841 85,714 TOTAL LIABILITIES AND FUND BALANCES 226,763$ 193,985$ 24,310$ 90,718$ NON-MAJOR SPECIAL REVENUE FUNDS DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON COMBINING BALANCE SHEET Packet Page 391 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 103 Page 4 of 4 132 136 137 138 631 TOTAL PARKS PARKS CEMETERY SISTER CITY TRANSPORTATION NONMAJOR CONSTRUCTION TRUST MAINT TRUST COMMISSION BENEFIT SPECIAL REVENUE FUND FUND FUND FUND DISTRICT FUNDS (67,041)$ 156,611$ 801,079$ 10,398$ 120$ 3,060,346$ - - - - - 85 - - - - - 49,936 526,415 - - - 49,936 1,144,394 459,374$ 156,611$ 801,079$ 10,398$ 50,056$ 4,254,761$ 311,692$ -$ -$ 137$ 120$ 489,679$ - - - - - 24,591 - - - - 49,936 49,936 60,888 - - - - 79,934 372,580 - - 137 50,056 644,140 - - - - - 124,661 - - - - - 815,498 86,794 156,611 801,079 - - 1,961,296 - - - - - 93,895 - - - 10,261 - 16,102 - - - - - 85,714 - - - - - 419,344 - - - - - 94,111 86,794 156,611 801,079 10,261 - 3,610,621 459,374$ 156,611$ 801,079$ 10,398$ 50,056$ 4,254,761$ Packet Page 392 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 104 Page 1 of 4 104 112 117 DRUG 111 STREET MUNICIPAL ARTS ENFORCEMENT STREET CONSTRUCTION ACQUISITION FUND FUND FUND FUND REVENUES: TAXES: SALES AND USE TAX -$ -$ -$ -$ EXCISE - - - - LICENSES AND PERMITS - 3,975 - - INTERGOVERNMENTAL - 678,096 770,471 - CHARGES FOR SERVICES - 19,952 307,522 32,995 FINES AND FORFEITURES 66,303 - - - INVESTMENT EARNINGS 211 619 225 651 MISCELLANEOUS - 12,312 - 8,404 TOTAL REVENUES 66,514 714,954 1,078,218 42,050 EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES - - - - PUBLIC SAFETY 58,743 - - - UTILITIES AND ENVIRONMENT - - - - TRANSPORTATION - 1,418,241 1,084,870 - ECONOMIC ENVIRONMENT - - - - CULTURE AND RECREATION - - - 52,710 DEBT SERVICE: PRINCIPAL - 37,408 72,201 - INTEREST AND OTHER COSTS - 7,815 5,201 - CAPITAL OUTLAY - - - - TOTAL EXPENDITURES 58,743 1,463,464 1,162,272 52,710 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 7,771 (748,510) (84,054) (10,660) OTHER FINANCING SOURCES (USES): SALE OF CAPITAL ASSETS - 9,271 - - TRANSFERS IN (Note 6)- 634,060 303,751 19,000 TRANSFERS OUT (Note 6)- - - - TOTAL OTHER FINANCING SOURCES AND USES - 643,331 303,751 19,000 NET CHANGE IN FUND BALANCES 7,771 (105,179) 219,697 8,340 FUND BALANCES - BEGINNING 116,890 497,228 203,752 393,358 FUND BALANCES - ENDING 124,661$ 392,049$ 423,449$ 401,698$ NONMAJOR SPECIAL REVENUE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES Packet Page 393 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 105 Page 2 of 4 118 120 121 122 123 MEMORIAL HOTEL/MOTEL EMPLOYEE YOUTH TOURISM 125 TREE TAX PARKING PERMIT SCHOLARSHIP PROMOTIONAL ARTS REET 2 FUND FUND FUND FUND FUND FUND -$ 75,491$ -$ -$ -$ -$ - - - - - 543,999 - - 18,875 - - - - - - - 3,280 - - - - - 782 - - - - - - - 29 163 141 27 85 698 - - - 2,083 - - 29 75,654 19,016 2,110 4,147 544,697 - - 1,013 - - - - - - - - - - - - - - - - - - - - - - - - - - - - 79,584 - 2,668 15,796 188,566 - - - - - - - - - - - - - - - - - 26,780 - 79,584 1,013 2,668 15,796 215,346 29 (3,930) 18,003 (558) (11,649) 329,351 - - - - - - - - - - 18,287 40,750 - (27,287) (25,086) - - (377,123) - (27,287) (25,086) - 18,287 (336,373) 29 (31,217) (7,083) (558) 6,638 (7,022) 17,617 125,112 84,660 17,092 53,612 443,662 17,646$ 93,895$ 77,577$ 16,534$ 60,250$ 436,640$ Packet Page 394 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 106 Page 3 of 4 126 127 129 130 REET 1 - PARKS GIFTS SPECIAL CEMETERY ACQUISITION CATALOG PROJECTS MAINT/IMPROVE FUND FUND FUND FUND REVENUES: TAXES: SALES AND USE TAX -$ -$ -$ -$ EXCISE 543,999 - - - LICENSES AND PERMITS - - - - INTERGOVERNMENTAL - - 25,204 - CHARGES FOR SERVICES - - - 139,980 FINES AND FORFEITURES - - - - INVESTMENT EARNINGS 870 331 3 163 MISCELLANEOUS - 10,340 - - TOTAL REVENUES 544,869 10,671 25,207 140,143 EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES 605 - - - PUBLIC SAFETY - - - - UTILITIES AND ENVIRONMENT - - - 143,255 TRANSPORTATION - - - - ECONOMIC ENVIRONMENT - - - - CULTURE AND RECREATION - 14,745 - - DEBT SERVICE: PRINCIPAL 481,677 - - - INTEREST AND OTHER COSTS 149,471 - - - CAPITAL OUTLAY - - 21,464 - TOTAL EXPENDITURES 631,753 14,745 21,464 143,255 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (86,884) (4,074) 3,743 (3,112) OTHER FINANCING SOURCES (USES): SALE OF CAPITAL ASSETS - - - - TRANSFERS IN (Note 6)- - - - TRANSFERS OUT (Note 6)(110,230) - - - TOTAL OTHER FINANCING SOURCES AND USES (110,230) - - - NET CHANGE IN FUND BALANCES (197,114) (4,074) 3,743 (3,112) FUND BALANCES - BEGINNING 423,051 198,059 2,098 88,826 FUND BALANCES - ENDING 225,937$ 193,985$ 5,841$ 85,714$ CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES NONMAJOR SPECIAL REVENUE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 395 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 107 Page 4 of 4 132 136 137 138 631 TOTAL PARKS PARKS CEMETERY SISTER CITY TRANSPORTATION NONMAJOR CONSTRUCTION TRUST MAINT TRUST COMMISSION BENEFIT SPECIAL REVENUE FUND FUND FUND FUND DISTRICT FUNDS -$ -$ -$ -$ -$ 75,491$ - - - - - 1,087,998 - - - - - 22,850 948,320 - - - - 2,425,371 - - 15,554 - 639,180 1,155,965 - - - - - 66,303 - 216 1,314 20 - 5,766 26,800 - - 1,412 - 61,351 975,120 216 16,868 1,432 639,180 4,901,095 - - - - - 1,618 - - - - - 58,743 - - - - - 143,255 - - - - 5,120 2,508,231 - - - 4,580 - 4,580 - - - - - 354,069 - - - - - 591,286 - - - - - 162,487 1,567,435 - - - - 1,615,679 1,567,435 - - 4,580 5,120 5,439,948 (592,315) 216 16,868 (3,148) 634,060 (538,853) - - - - - 9,271 589,092 36,500 - - - 1,641,440 - - - - (634,060) (1,173,786) 589,092 36,500 - - (634,060) 476,925 (3,223) 36,716 16,868 (3,148) - (61,928) 90,017 119,895 784,211 13,409 - 3,672,549 86,794$ 156,611$ 801,079$ 10,261$ -$ 3,610,621$ Packet Page 396 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 108 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: FINES AND FORFEITURES 30,000$ 30,000$ 66,303$ 36,303$ INVESTMENT EARNINGS - - 211 211 TOTAL REVENUES 30,000 30,000 66,514 36,514 EXPENDITURES: CURRENT: PUBLIC SAFETY 80,233 80,233 58,743 21,490 TOTAL EXPENDITURES 80,233 80,233 58,743 21,490 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (50,233) (50,233) 7,771 58,004 NET CHANGE IN FUND BALANCES (50,233) (50,233) 7,771 58,004 FUND BALANCES - BEGINNING 91,478 116,889 116,890 1 FUND BALANCES - ENDING 41,245$ 66,656$ 124,661$ 58,005$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 104 DRUG ENFORCEMENT SPECIAL REVENUE FUND Packet Page 397 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 109 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: LICENSES AND PERMITS 2,500$ 2,500$ 3,975$ 1,475$ INTERGOVERNMENTAL 1,350,000 1,345,000 678,096 (666,904) CHARGES FOR SERVICES 10,000 10,000 19,952 9,952 INVESTMENT EARNINGS 500 500 619 119 MISCELLANEOUS - - 12,312 12,312 TOTAL REVENUES 1,363,000 1,358,000 714,954 (643,046) EXPENDITURES: CURRENT: TRANSPORTATION 1,381,739 1,474,471 1,418,241 56,230 DEBT SERVICE: PRINCIPAL 37,408 37,408 37,408 - INTEREST AND OTHER COSTS 7,795 7,795 7,815 (20) TOTAL EXPENDITURES 1,426,942 1,519,674 1,463,464 56,210 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (63,942) (161,674) (748,510) (586,836) OTHER FINANCING SOURCES (USES): SALE OF CAPITAL ASSETS - - 9,271 9,271 TRANSFERS IN (Note 6) - - 634,060 634,060 TOTAL OTHER FINANCING SOURCES (USES) - - 643,331 9,271 NET CHANGE IN FUND BALANCES (63,942) (161,674) (105,179) (577,565) FUND BALANCES - BEGINNING 420,421 446,608 497,228 50,620 FUND BALANCES - ENDING 356,479$ 284,934$ 392,049$ (526,945)$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 111 STREET SPECIAL REVENUE FUND Packet Page 398 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 110 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INTERGOVERNMENTAL 942,516$ 1,169,972$ 770,471$ (399,501)$ CHARGES FOR SERVICES 20,000 20,000 307,522 287,522 INVESTMENT EARNINGS - - 225 225 TOTAL REVENUES 962,516 1,189,972 1,078,218 (111,754) EXPENDITURES: CURRENT: TRANSPORTATION 1,292,391 1,604,391 1,084,870 519,521 DEBT SERVICE: PRINCIPAL 72,202 72,202 72,201 1 INTEREST AND OTHER COSTS 5,202 5,202 5,201 1 TOTAL EXPENDITURES 1,369,795 1,681,795 1,162,272 519,523 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (407,279) (491,823) (84,054) 407,769 OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6) 431,891 581,891 303,751 (278,140) TOTAL OTHER FINANCING SOURCES (USES) 431,891 581,891 303,751 (278,140) NET CHANGE IN FUND BALANCES 24,612 90,068 219,697 129,629 FUND BALANCES - BEGINNING 113,189 148,384 203,752 55,368 FUND BALANCES - ENDING 137,801$ 238,452$ 423,449$ 184,997$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 112 STREET CONSTRUCTION SPECIAL REVENUE FUND Packet Page 399 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 111 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: CHARGES FOR SERVICES 24,100$ 24,100$ 32,995$ 8,895$ INVESTMENT EARNINGS - - 651 651 MISCELLANEOUS 7,100 7,100 8,404 1,304 TOTAL REVENUES 31,200 31,200 42,050 10,850 EXPENDITURES: CURRENT: CULTURE AND RECREATION 109,050 109,050 52,710 56,340 TOTAL EXPENDITURES 109,050 109,050 52,710 56,340 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (77,850) (77,850) (10,660) 67,190 OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6) 27,700 27,700 19,000 (8,700) TOTAL OTHER FINANCING SOURCES (USES) 27,700 27,700 19,000 (8,700) NET CHANGE IN FUND BALANCES (50,150) (50,150) 8,340 58,490 FUND BALANCES - BEGINNING 340,026 254,710 393,358 138,648 FUND BALANCES - ENDING 289,876$ 204,560$ 401,698$ 197,138$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 117 MUNICIPAL ARTS ACQUISITION SPECIAL REVENUE FUND Packet Page 400 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 112 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INVESTMENT EARNINGS -$ -$ 29$ 29$ TOTAL REVENUES - - 29 29 EXPENDITURES: CURRENT: TOTAL EXPENDITURES - - - - EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES - - 29 29 NET CHANGE IN FUND BALANCES - - 29 29 FUND BALANCES - BEGINNING 17,570 17,617 17,617 - FUND BALANCES - ENDING 17,570$ 17,617$ 17,646$ 29$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 118 MEMORIAL TREE SPECIAL REVENUE FUND Packet Page 401 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 113 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: TAXES: SALES AND USE TAX 75,000$ 75,000$ 75,491$ 491$ INVESTMENT EARNINGS - - 163 163 TOTAL REVENUES 75,000 75,000 75,654 654 EXPENDITURES: CURRENT: CULTURE AND RECREATION 83,000 125,500 79,584 45,916 TOTAL EXPENDITURES 83,000 125,500 79,584 45,916 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (8,000) (50,500) (3,930) 46,570 OTHER FINANCING SOURCES (USES): TRANSFERS OUT (Note 6) (22,750) (27,750) (27,287) 463 TOTAL OTHER FINANCING SOURCES (USES) (22,750) (27,750) (27,287) 463 NET CHANGE IN FUND BALANCES (30,750) (78,250) (31,217) 47,033 FUND BALANCES - BEGINNING 176,262 116,608 125,112 8,504 FUND BALANCES - ENDING 145,512$ 38,358$ 93,895$ 55,537$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 120 HOTEL/MOTEL TAX SPECIAL REVENUE FUND Packet Page 402 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 114 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: LICENSES AND PERMITS 20,000$ 20,000$ 18,875$ (1,125)$ INVESTMENT EARNINGS - - 141 141 TOTAL REVENUES 20,000 20,000 19,016 (984) EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES 1,000 1,000 1,013 (13) TOTAL EXPENDITURES 1,000 1,000 1,013 (13) EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 19,000 19,000 18,003 (997) OTHER FINANCING SOURCES (USES): TRANSFERS OUT (Note 6) (25,086) (25,086) (25,086) - TOTAL OTHER FINANCING SOURCES (USES) (25,086) (25,086) (25,086) - NET CHANGE IN FUND BALANCES (6,086) (6,086) (7,083) (997) FUND BALANCES - BEGINNING 87,811 84,660 84,660 - FUND BALANCES - ENDING 81,725$ 78,574$ 77,577$ (997)$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 121 EMPLOYEE PARKING PERMIT SPECIAL REVENUE FUND Packet Page 403 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 115 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INVESTMENT EARNINGS -$ -$ 27$ 27$ MISCELLANEOUS 3,000 3,000 2,083 (917) TOTAL REVENUES 3,000 3,000 2,110 (890) EXPENDITURES: CURRENT: CULTURE AND RECREATION 4,000 4,000 2,668 1,332 TOTAL EXPENDITURES 4,000 4,000 2,668 1,332 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (1,000) (1,000) (558) 442 NET CHANGE IN FUND BALANCES (1,000) (1,000) (558) 442 FUND BALANCES - BEGINNING 15,878 17,092 17,092 - FUND BALANCES - ENDING 14,878$ 16,092$ 16,534$ 442$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 122 YOUTH SCHOLARSHIP SPECIAL REVENUE FUND Packet Page 404 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 116 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INTERGOVERNMENTAL -$ -$ 3,280$ 3,280$ CHARGES FOR SERVICES 100 100 782 682 INVESTMENT EARNINGS - - 85 85 TOTAL REVENUES 100 100 4,147 4,047 EXPENDITURES: CURRENT: CULTURE AND RECREATION 21,000 21,000 15,796 5,204 TOTAL EXPENDITURES 21,000 21,000 15,796 5,204 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (20,900) (20,900) (11,649) 9,251 OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6) 18,750 18,750 18,287 (463) TOTAL OTHER FINANCING SOURCES (USES) 18,750 18,750 18,287 (463) NET CHANGE IN FUND BALANCES (2,150) (2,150) 6,638 8,788 FUND BALANCES - BEGINNING 50,705 53,611 53,612 1 FUND BALANCES - ENDING 48,555$ 51,461$ 60,250$ 8,789$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 123 TOURISM PROMOTIONAL ARTS SPECIAL REVENUE FUND Packet Page 405 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 117 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: TAXES: EXCISE 700,000$ 580,000$ 543,999$ (36,001)$ INVESTMENT EARNINGS - - 698 698 TOTAL REVENUES 700,000 580,000 544,697 (35,303) EXPENDITURES: CURRENT: CULTURE AND RECREATION 425,000 463,000 188,566 274,434 CAPITAL OUTLAY 40,000 40,000 26,780 13,220 TOTAL EXPENDITURES 465,000 503,000 215,346 287,654 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 235,000 77,000 329,351 252,351 OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6) - 40,750 40,750 - TRANSFERS OUT (Note 6) (158,000) (452,000) (377,123) 74,877 TOTAL OTHER FINANCING SOURCES (USES) (158,000) (411,250) (336,373) 74,877 NET CHANGE IN FUND BALANCES 77,000 (334,250) (7,022) 327,228 FUND BALANCES - BEGINNING 150,316 379,212 443,662 64,450 FUND BALANCES - ENDING 227,316$ 44,962$ 436,640$ 391,678$ FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 125 REET 2 SPECIAL REVENUE FUND Packet Page 406 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 118 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: TAXES: EXCISE 700,000$ 580,000$ 543,999$ (36,001)$ INVESTMENT EARNINGS - - 870 870 TOTAL REVENUES 700,000 580,000 544,869 (35,131) EXPENDITURES: CURRENT: GENERAL GOVERNMENT SERVICES - - 605 (605) DEBT SERVICE: PRINCIPAL 481,677 481,677 481,677 - INTEREST AND OTHER COSTS 148,425 148,425 149,471 (1,046) TOTAL EXPENDITURES 630,102 630,102 631,753 (1,651) EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 69,898 (50,102) (86,884) (36,782) OTHER FINANCING SOURCES (USES): TRANSFERS OUT (Note 6) (69,480) (110,230) (110,230) - TOTAL OTHER FINANCING SOURCES (USES) (69,480) (110,230) (110,230) - NET CHANGE IN FUND BALANCES 418 (160,332) (197,114) (36,782) FUND BALANCES - BEGINNING 342,159 358,601 423,051 64,450 FUND BALANCES - ENDING 342,577$ 198,269$ 225,937$ 27,668$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 126 REET 1 PARKS ACQUISITION SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 407 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 119 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INVESTMENT EARNINGS -$ -$ 331$ 331$ MISCELLANEOUS 4,640 4,640 10,340 5,700 TOTAL REVENUES 4,640 4,640 10,671 6,031 EXPENDITURES: CURRENT: CULTURE AND RECREATION 6,300 11,300 14,745 (3,445) TOTAL EXPENDITURES 6,300 11,300 14,745 (3,445) EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (1,660) (6,660) (4,074) 2,586 NET CHANGE IN FUND BALANCES (1,660) (6,660) (4,074) 2,586 FUND BALANCES - BEGINNING 187,398 198,059 198,059 - FUND BALANCES - ENDING 185,738$ 191,399$ 193,985$ 2,586$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 127 GIFTS CATALOG SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 408 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 120 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INTERGOVERNMENTAL 224,260$ 224,260$ 25,204$ (199,056)$ INVESTMENT EARNINGS - - 3 3 TOTAL REVENUES 224,260 224,260 25,207 (199,053) EXPENDITURES: CAPITAL OUTLAY 224,962 224,962 21,464 203,498 TOTAL EXPENDITURES 224,962 224,962 21,464 203,498 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (702) (702) 3,743 4,445 NET CHANGE IN FUND BALANCES (702) (702) 3,743 4,445 FUND BALANCES - BEGINNING 702 1,539 2,098 559 FUND BALANCES - ENDING -$ 837$ 5,841$ 5,004$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 129 SPECIAL PROJECTS SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 409 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 121 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: CHARGES FOR SERVICES 119,700$ 119,700$ 139,980$ 20,280$ INVESTMENT EARNINGS - - 163 163 TOTAL REVENUES 119,700 119,700 140,143 20,443 EXPENDITURES: CURRENT: UTILITIES AND ENVIRONMENT 148,179 152,279 143,255 9,024 TOTAL EXPENDITURES 148,179 152,279 143,255 9,024 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (28,479) (32,579) (3,112) 29,467 NET CHANGE IN FUND BALANCES (28,479) (32,579) (3,112) 29,467 FUND BALANCES - BEGINNING 92,319 86,257 88,826 2,569 FUND BALANCES - ENDING 63,840$ 53,678$ 85,714$ 32,036$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 130 CEMETERY MAINTENANCE/IMPROVEMENT SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 410 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 122 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INTERGOVERNMENTAL 1,534,500$ 1,534,500$ 948,320$ (586,180)$ MISCELLANEOUS - 3,000 26,800 23,800 TOTAL REVENUES 1,534,500 1,537,500 975,120 (562,380) EXPENDITURES: CAPITAL OUTLAY 1,735,500 2,074,500 1,567,435 507,065 TOTAL EXPENDITURES 1,735,500 2,074,500 1,567,435 507,065 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES (201,000) (537,000) (592,315) (55,315) OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6) 153,000 688,000 589,092 (98,908) TOTAL OTHER FINANCING SOURCES (USES) 153,000 688,000 589,092 (98,908) NET CHANGE IN FUND BALANCES (48,000) 151,000 (3,223) (154,223) FUND BALANCES - BEGINNING 255,694 20,314 90,017 69,703 FUND BALANCES - ENDING 207,694$ 171,314$ 86,794$ (84,520)$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 132 PARKS CONSTRUCTION SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 411 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 123 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INVESTMENT EARNINGS -$ -$ 216$ 216$ MISCELLANEOUS 500 500 - (500) TOTAL REVENUES 500 500 216 (284) EXPENDITURES: TOTAL EXPENDITURES - - - - EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 500 500 216 (284) OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6) 36,500 36,500 36,500 - TOTAL OTHER FINANCING SOURCES (USES) 36,500 36,500 36,500 - NET CHANGE IN FUND BALANCES 37,000 37,000 36,716 (284) FUND BALANCES - BEGINNING 111,422 119,894 119,895 1 FUND BALANCES - ENDING 148,422$ 156,894$ 156,611$ (283)$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 136 PARKS TRUST SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 412 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 124 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: CHARGES FOR SERVICES 13,300$ 13,300$ 15,554$ 2,254$ INVESTMENT EARNINGS - - 1,314 1,314 TOTAL REVENUES 13,300 13,300 16,868 3,568 EXPENDITURES: TOTAL EXPENDITURES - - - - EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 13,300 13,300 16,868 3,568 NET CHANGE IN FUND BALANCES 13,300 13,300 16,868 3,568 FUND BALANCES - BEGINNING 782,566 784,211 784,211 - FUND BALANCES - ENDING 795,866$ 797,511$ 801,079$ 3,568$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 137 CEMETERY MAINTENANCE TRUST SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 413 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 125 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: INVESTMENT EARNINGS 200$ 200$ 20$ (180)$ MISCELLANEOUS 5,200 - 1,412 1,412 TOTAL REVENUES 5,400 200 1,432 1,232 EXPENDITURES: CURRENT: ECONOMIC ENVIRONMENT 4,900 - 4,580 (4,580) TOTAL EXPENDITURES 4,900 - 4,580 (4,580) EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 500 200 (3,148) (3,348) NET CHANGE IN FUND BALANCES 500 200 (3,148) (3,348) FUND BALANCES - BEGINNING 11,057 13,409 13,409 - FUND BALANCES - ENDING 11,557$ 13,609$ 10,261$ (3,348)$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 138 SISTER CITY COMMISSION SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 414 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 126 ORIGINAL FINAL BUDGET BUDGET ACTUAL VARIANCE WITH (GAAP BASIS) (GAAP BASIS) RESULTS FINAL BUDGET REVENUES: CHARGES FOR SERVICES 600,000$ 600,000$ 639,180$ 39,180$ TOTAL REVENUES 600,000 600,000 639,180 39,180 EXPENDITURES: CURRENT: TRANSPORTATION 5,000 5,000 5,120 (120) TOTAL EXPENDITURES 5,000 5,000 5,120 (120) EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 595,000 595,000 634,060 39,060 OTHER FINANCING SOURCES (USES): TRANSFERS OUT (Note 6) (595,000) (595,000) (634,060) (39,060) TOTAL OTHER FINANCING SOURCES (USES) (595,000) (595,000) (634,060) (39,060) NET CHANGE IN FUND BALANCES - - - - FUND BALANCES - BEGINNING - - - - FUND BALANCES - ENDING -$ -$ -$ -$ CITY OF EDMONDS, WASHINGTON SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE BUDGET AND ACTUAL 631 TRANSPORTATION BENEFIT DISTRICT SPECIAL REVENUE FUND FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 415 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 127 NON-MAJOR GOVERNMENTAL FUNDS Debt Service Funds Debt service funds account for payments of principal and interest on general obligation and special assessment long-term debt. The City of Edmonds has one outstanding general obligation issue accounted for through a debt service fund, and two special assessment related funds. The LID Control Fund (211) – This fund collects special assessments levied against benefitted properties for payment of principal and interest for special assessment bond issues. The LID Guaranty Fund (213) - This fund was established for the protection of LID bondholders. If the City is unable to pay debt service on LID bonds because of insufficient special assessment collections, the bond payments would be made from this fund. LTGO Bond Fund (234) – This fund was established to collect funds for the payment of principal and interest on the 2002 LTGO bond issue. Transfers to pay the principal and interest are from the REET 1 Fund (126) and from the Edmonds Public Facilities District. Packet Page 416 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 128 211 213 234 TOTAL LID LID LIMITED TAX NONMAJOR CONTROL GUARANTEE G.O. BOND DEBT SERVICE FUND FUND FUND FUNDS ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 106,818$ 137,896$ (310,177)$ (65,463)$ RECEIVABLES: SPECIAL ASSESSMENTS 31,440 - - 31,440 DUE FROM OTHER GOVERNMENTAL UNITS - - 310,177 310,177 LONG-TERM ASSETS: DEFERRED SPECIAL ASSESSMENTS 113,930 - - 113,930 TOTAL ASSETS 252,188$ 137,896$ -$ 390,084$ LIABILITIES AND FUND BALANCES: LONG-TERM LIABILITIES: DEFERRED REVENUE 147,319$ -$ -$ 147,319$ TOTAL LIABILITIES 147,319 - - 147,319 FUND BALANCES: RESTRICTED FOR: DEBT SERVICE 104,869 137,896 - 242,765 TOTAL FUND BALANCES 104,869 137,896 - 242,765 TOTAL LIABILITIES AND FUND BALANCES 252,188$ 137,896$ -$ 390,084$ CITY OF EDMONDS, WASHINGTON COMBINING BALANCE SHEET NON-MAJOR DEBT SERVICE FUNDS DECEMBER 31, 2011 Packet Page 417 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 129 211 213 234 TOTAL LID LID LIMITED TAX NONMAJOR CONTROL GUARANTEE G.O. BOND DEBT SERVICE FUND FUND FUND FUNDS REVENUES: SPECIAL ASSESSMENTS 104,409$ -$ -$ 104,409$ INTERGOVERNMENTAL - - 396,493 396,493 INVESTMENT EARNINGS - 228 - 228 TOTAL REVENUES 104,409 228 396,493 501,130 EXPENDITURES: DEBT SERVICE PRINCIPAL - - 185,000 185,000 INTEREST AND OTHER COSTS - - 280,973 280,973 TOTAL EXPENDITURES - - 465,973 465,973 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 104,409 228 (69,480) 35,157 OTHER FINANCING SOURCES (USES): TRANSFERS IN (Note 6)- - 69,480 69,480 TOTAL OTHER FINANCING SOURCES AND USES - - 69,480 69,480 NET CHANGE IN FUND BALANCES 104,409 228 - 104,637 FUND BALANCES - BEGINNING 460 137,668 - 138,128 FUND BALANCES - ENDING 104,869$ 137,896$ -$ 242,765$ CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCE NON-MAJOR DEBT SERVICE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 418 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 130 This page is intentionally left blank. Packet Page 419 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 131 NON-MAJOR PROPRIETARY FUNDS Internal Service Funds The City of Edmonds's internal service fund is used to account for the financing of goods and services provided by one department of operation to other departments on a cost reimbursement basis. Internal service funds are self-supporting and use the accrual method of accounting. Edmonds has one internal service funds. Equipment Rental Fund (511) – This fund was created to be used as a revolving fund for expenditures of salaries, benefits, and expenses created by the repair, replacement, purchase and operation of the City’s vehicle fleet. Packet Page 420 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 132 511 EQUIPMENT RENTAL FUND ASSETS: CURRENT ASSETS: CASH AND CASH EQUIVALENTS 4,696,305$ CUSTOMER ACCOUNTS 1,192 DUE FROM OTHER GOVERNMENTAL UNITS 854 INVENTORY 32,388 TOTAL CURRENT ASSETS 4,730,739 LONG-TERM ASSETS: CAPITAL ASSETS: OTHER IMPROVEMENTS 2,040,916 TOTAL CAPITAL ASSETS (NET OF A/D)2,040,916 TOTAL LONG-TERM ASSETS 2,040,916 TOTAL ASSETS 6,771,655 LIABILITIES: CURRENT LIABILITIES: ACCOUNTS PAYABLES 40,933 WAGES AND BENEFITS PAYABLE 67,829 TOTAL CURRENT LIABILITIES 108,762 NET ASSETS: INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 2,040,916 UNRESTRICTED 4,621,977 TOTAL NET ASSETS 6,662,893$ CITY OF EDMONDS, WASHINGTON COMBINING STATEMENTS OF NET ASSETS INTERNAL SERVICE FUNDS DECEMBER 31, 2011 Packet Page 421 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 133 511 EQUIPMENT RENTAL FUND OPERATING REVENUES: CHARGES FOR SERVICES 1,232,876$ TOTAL OPERATING REVENUES 1,232,876 OPERATING EXPENSES: PERSONNEL SERVICES 316,789 OPERATIONS & MAINTENANCE 532,377 PROFESSIONAL SERVICES 983 INSURANCE 25,259 DEPRECIATION/AMORTIZATION 334,518 TOTAL OPERATING EXPENSES 1,209,926 OPERATING INCOME (LOSS)22,950 NON-OPERATING REVENUE (EXPENSE): INVESTMENT EARNINGS 7,530 OTHER NON-OPERATING REVENUES 9,424 GAIN (LOSS) ON SALE OF CAPITAL ASSETS 11,234 TOTAL NON-OPERATING REVENUE (EXPENSE) 28,188 INCOME (LOSS) BEFORE CONTRIBUTIONS & TRANSFERS 51,138 TRANSFERS IN (Note 6)50,942 CHANGE IN NET ASSETS 102,080 TOTAL NET ASSETS BEGINNING OF YEAR 6,560,813 TOTAL NET ASSETS END OF YEAR 6,662,893$ CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN FUND NET ASSETS INTERNAL SERVICE FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 Packet Page 422 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 134 Page 1 of 2 511 EQUIPMENT RENTAL FUND CASH FLOWS FROM OPERATING ACTIVITIES: CASH RECEIVED FROM USERS 1,232,876$ CASH PAID TO SUPPLIERS (528,651) CASH PAID FOR INVENTORY 17,505 CASH PAID TO EMPLOYEES (313,602) NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 408,127 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES: TRANSFERS IN 50,942 NET CASH PROVIDED (USED) BY NON- CAPITAL FINANCING ACTIVITIES 50,942 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES: PROCEEDS FROM SALE OF EQUIPMENT 11,234 PURCHASE OF CAPITAL ASSETS (400,778) PROCEEDS FROM INSURANCE SETTLEMENT 9,424 NET CASH PROVIDED (USED) FOR CAPITAL AND RELATED FINANCING ACTIVITIES (380,120) CASH FLOW FROM INVESTING ACTIVITIES: INTEREST RECEIVED 7,530 NET CASH PROVIDED (USED) IN INVESTING ACTIVITIES 7,530 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS 86,480 CASH AND CASH EQUIVALENTS-BEGINNING OF YEAR 4,609,825 CASH AND CASH EQUIVALENTS-END OF YEAR 4,696,305$ CASH AT END OF YEAR CONSISTS OF: CASH AND CASH EQUIVALENTS 4,696,305$ TOTAL CASH 4,696,305$ CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF CASH FLOWS INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011 Packet Page 423 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 135 Page 2 of 2 511 EQUIPMENT RENTAL FUND RECONCILIATION OF NET OPERATING INCOME TO NEW CASH PROVIDED BY OPERATING ACTIVITIES OPERATING INCOME (LOSS) 22,950$ ADJUSTMENTS TO RECONCILE OPERATING INCOME TO NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES: DEPRECIATION 334,519 ASSET (INCREASES) DECREASES : DUE FROM OTHER GOVERNMENTAL UNITS (854) INVENTORY 17,505 LIABILITY (INCREASES) DECREASES : ACCOUNTS & VOUCHERS PAYABLE 30,819 WAGES & BENEFITS PAYABLE 3,188 TOTAL ADJUSTMENTS 385,177 NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 408,127$ INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON COMBINING STATEMENT OF CASH FLOWS Packet Page 424 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 136 This page is intentionally left blank. Packet Page 425 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 137 FIDUCIARY FUNDS Fiduciary Funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governmental units and/or funds. Payroll Clearing Fund (811) - accounts for receipt and disbursement of monies to a variety of other funds, governmental units, or private parties. Claims Clearing Fund (812) - accounts for receipt and disbursement of monies to a variety of other funds, governmental units, or private parties. All Funds Investment Fund (825) – accounts for investments of monies to a variety of other funds, governmental units, or private parties. The agency fund accounts for monies over which the City is strictly a short-term custodian. Packet Page 426 of 471 CITY OF EDMONDS: 2011 CAFR FUND FINANCIAL STATEMENTS AND SCHEDULES 138 BALANCE JANUARY 1, 2011 ADDITIONS DEDUCTIONS BALANCE DECEMBER 31, 2011 FUND 811 - PAYROLL CLEARING ASSETS: CASH AND CASH EQUIVALENTS -$ 22,584,420$ 22,584,420$ -$ CUSTOMER ACCOUNTS - 9,580 9,580 - TOTAL ASSETS -$ 22,594,000$ 22,594,000$ -$ LIABILITIES: WAGES AND BENEFITS PAYABLE -$ 10,251,473$ 10,251,473$ -$ ACCOUNTS PAYABLE - 17,665,968 17,665,968 - TOTAL LIABILITIES -$ 27,917,441$ 27,917,441$ -$ FUND 812 - CLAIMS CLEARING ASSETS: CASH AND CASH EQUIVALENTS -$ 33,319,954$ 33,319,954$ -$ TOTAL ASSETS -$ 33,319,954$ 33,319,954$ -$ LIABILITIES: ACCOUNTS PAYABLE -$ 33,319,954$ 33,319,954$ -$ TOTAL LIABILITIES -$ 33,319,954$ 33,319,954$ -$ FUND 825 - INVESTMENT CLEARING ASSETS: CASH AND CASH EQUIVALENTS -$ 65,661,589$ 65,661,589$ -$ TOTAL ASSETS -$ 65,661,589$ 65,661,589$ -$ LIABILITIES: ACCOUNTS PAYABLE -$ -$ -$ -$ TOTAL LIABILITIES -$ -$ -$ -$ TOTAL AGENCY FUNDS ASSETS: CASH AND CASH EQUIVALENTS -$ 121,565,963$ 121,565,963$ -$ CUSTOMER ACCOUNTS - 9,580 9,580 - TOTAL ASSETS -$ 121,575,543$ 121,575,543$ -$ LIABILITIES: WAGES AND BENEFITS PAYABLE -$ 10,251,473$ 10,251,473$ -$ ACCOUNTS PAYABLE - 50,985,922 50,985,922 - TOTAL LIABILITIES -$ 61,237,395$ 61,237,395$ -$ COMBINING STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUNDS FOR THE YEAR ENDED DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON Packet Page 427 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 139 City of Edmonds STATISTICAL SECTION December 31, 2011 Financial Trends Information Financial trends schedules are intended to provide users with information to assist them in understanding and assessing how the City’s financial position has changed over time. Schedule 1 Government-wide Net Assets by Component ............................................................. 140 Schedule 2 Changes in Net Assets ................................................................................................ 142 Schedule 3 Fund Balances, Governmental Funds ......................................................................... 144 Schedule 4 Changes in Fund Balances, Governmental Funds ...................................................... 146 Schedule 5 General Governmental Tax Revenues by Source ....................................................... 148 Revenue Capacity Information The objective of providing revenue capacity information is to help users understand and assess the factors affecting the City’s ability to generate its most significant local source revenues. Schedule 6 Property Tax Levies and Collections ........................................................................... 149 Schedule 7 Assessed and Estimated Actual Value of Taxable Property ....................................... 150 Schedule 8 Property Tax Rates-Direct and Overlapping Governments ......................................... 152 Schedule 9 Principal Property Taxpayers ....................................................................................... 153 Schedule 10 Retail Sales Tax Collections by Sector ........................................................................ 154 Schedule 11 Sales Tax Rate Direct and Overlapping Governments................................................ 155 Debt Capacity Information Debt capacity information is intended to assist users to understand and assess the City’s current levels of outstanding debt and ability to issue additional debt in the future. Schedule 12 Ratios of Outstanding Debt by Type ............................................................................ 156 Schedule 13 Ratios of General Bonded Debt Outstanding .............................................................. 158 Schedule 14 Computation of Direct and Overlapping Debt .............................................................. 159 Schedule 15 Computation of Legal Debt Margin .............................................................................. 160 Schedule 16 Revenue Bond Coverage ............................................................................................ 162 Demographic and Economic Information These Schedules offer demographic and economic information to assist users in understanding certain aspects of the environment within which the City operates and to provide information that facilitates comparisons of financial statement information over time and across governmental units. Schedule 17 Demographic and Economic Statistics ........................................................................ 163 Schedule 18 Principal Employers ..................................................................................................... 164 Operating Information These Schedules contain service and infrastructure data to help users understand how the information in the City’s financial report relates to the services the City provides and the activities it performs. Schedule 19 City Employees by Function/Program ......................................................................... 165 Schedule 20 Operating Indicators by Function/Program .................................................................. 166 Schedule 21 Capital Asset Statistics by Function/Program .............................................................. 167 Packet Page 428 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 140 Page 1 of 2 2003 2004 2005 2006 Governmental Activities Invested in capital assets, net of related debt3 1,777,861$ 15,661,061$ 18,521,057$ 51,166,559$ Restricted 11,119,246 5,804,684 6,749,421 6,717,794 Unrestricted 17,883,400 13,175,522 15,503,551 11,724,719 Total governmental activities net assets 30,780,507$ 34,641,267$ 40,774,029$ 69,609,072$ Business-type Activities Invested in capital assets, net of related debt 38,375,525$ 41,657,416$ 44,910,309$ 47,924,210$ Restricted 4,326,736 910,598 699,701 686,847 Unrestricted 10,955,342 12,329,203 12,047,828 10,764,229 Total business-type activities net assets 53,657,603$ 54,897,217$ 57,657,838$ 59,375,286$ Primary Government Invested in capital assets, net of related debt 40,153,386$ 57,318,477$ 63,431,366$ 99,090,769$ Restricted 15,445,982 6,715,282 7,449,122 7,404,641 Unrestricted 28,838,742 25,504,725 27,551,379 22,488,948 Total primary government net assets 84,438,110$ 89,538,484$ 98,431,867$ 128,984,358$ Notes: Source: Applicable years' comprehensive annual financial report. 2 The City implemented GASB Statement No. 34 in fiscal year 2003, therefore, only nine years of government-wide financial data is presented. 3 The increase in "invested in capital assets, net of related debt" from fiscal years 2005 - 2006 relates to the retrospective reporting of infrastructure assets in governmental activities, as required by GASB Statement No. 34. CITY OF EDMONDS, WASHINGTON SCHEDULE 1 GOVERNMENT-WIDE NET ASSETS BY COMPONENT 1 LAST NINE FISCAL YEARS 2 (ACCRUAL BASIS OF ACCOUNTING) 1 Accounting standards require thatnet assets be reported in three components in the financial statements: invested in capital assets, net of related debt; restricted; and unrestricted. Net assets are considered restricted only when (1) an external party, such as the State of Washington or the federal government, places a restriction on how the resources may be used, or (2) enabling legislation is enacted by the City. There are no restrictions currently reported as a result of enabling legislation. Packet Page 429 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 141 Page 2 of 2 2007 2008 2009 2010 2011 54,021,806$ 57,252,149$ 51,991,258$ 59,961,071$ 61,004,928$ 7,490,300 5,546,803 2,658,658 1,368,707 3,254,677 11,895,851 9,838,608 19,805,844 13,703,352 12,431,137 73,407,957$ 72,637,560$ 74,455,760$ 75,033,130$ 76,690,742$ 49,910,564$ 49,753,793$ 51,208,429$ 53,273,296$ 45,783,325$ 2,786,695 1,269,595 699,670 687,447 9,096,615 7,712,290 9,768,990 10,183,230 9,906,089 10,678,887 60,409,549$ 60,792,378$ 62,091,329$ 63,866,832$ 65,558,827$ 103,932,370$ 107,005,942$ 103,199,687$ 113,234,367$ 106,788,253$ 10,276,995 6,816,398 3,358,328 2,056,154 12,351,292 19,608,141 19,607,598 29,989,074 23,609,441 23,110,024 133,817,506$ 133,429,938$ 136,547,089$ 138,899,962$ 142,249,569$ Packet Page 430 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 142 Page 1 of 2 2003 2004 2005 2006 Expenses: Governmental activities General government 8,446,718$ 6,053,881$ 6,105,305$ 6,178,971$ Judicial - - 538,956 767,221 Public safety 15,727,734 15,184,024 15,268,262 17,021,180 Physical environment 1,975,296 1,844,923 1,664,723 1,866,080 Economic environment 574,557 880,137 1,027,373 1,169,306 Mental and physical health 101,257 8,468 9,082 8,562 Culture and recreation 2,887,460 3,108,916 3,648,189 5,822,424 Transportation 525,077 754,092 1,038,406 1,283,183 Interest and fiscal charges 1,208,012 1,078,106 666,094 531,869 Total governmental activities expenses 31,446,111 28,912,547 29,966,390 34,648,796 Business-type activities Utility Operations 10,609,568 11,346,771 11,114,516 11,528,591 Total business-type activities expenses 10,609,568 11,346,771 11,114,516 11,528,591 Program Revenues: Governmental activities Charges for services: General government 3,099,891 2,439,152 2,211,982 2,324,217 Public safety 3,473,896 3,290,851 1,444,264 1,237,307 Other 1,382,313 1,593,855 3,530,613 3,543,577 Operating grants and contributions 784,940 241,045 107,445 597,047 Capital grants and contributions 590,001 454,700 2,145,854 3,046,262 Total governmental activities program 9,331,041 8,019,603 9,440,158 10,748,410 Business-type activities Charges for services 11,398,816 11,334,141 12,553,652 12,644,769 Operating grants and contributions 40,199 47,067 37,898 44,350 Capital grants and contributions 496,713 677,797 775,691 512,527 Total business-type activities program 11,935,728 12,059,005 13,367,241 13,201,646 Net (Expense) Revenue Governmental activities (22,115,070) (20,892,944) (20,526,232) (23,900,386) Business-type activities 1,326,160 712,234 2,252,725 1,673,055 Total primary government net expense (20,788,910) (20,180,710) (18,273,507) (22,227,331) General Revenues: Governmental activities Taxes: Property 10,623,848 10,922,324 11,058,167 11,497,708 Sales 4,832,004 5,029,012 5,423,994 5,835,031 Utility 3,677,778 3,777,845 3,986,062 4,228,565 Other 3,107,503 3,589,917 4,344,893 4,570,863 Investment earnings 393,856 363,449 522,367 841,684 Gain on sale of capital assets 299,056 64,681 273,700 195,896 Miscellaneous 357,866 443,631 323,749 380,466 Transfers 105,285 100,814 157,755 157,671 Total governmental activities general 23,397,196 24,291,673 26,090,687 27,707,884 Business-type activities Investment earnings 381,901 217,131 324,668 516,611 Miscellaneous - - 16,584 24,792 Gain on sale of capital assets - - - - Transfers (105,285) (101,112) (157,755) (157,671) Total business-type activities general 276,616 116,019 183,497 383,732 Total primary government 23,673,812 24,407,692 26,274,184 28,091,616 Change in Net Assets Governmental activities 1,282,126 3,398,729 5,564,455 3,807,498 Business-type activities 1,602,776 828,253 2,436,222 2,056,787 Total primary government 2,884,902$ 4,226,982$ 8,000,677$ 5,864,285$ Source: Applicable years' comprehensive annual financial report. For The Fiscal Year Ended December 31, CITY OF EDM ONDS, WASHINGTON SCHEDULE 2 CHANGES IN NET ASSETS LAST NINE FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) Packet Page 431 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 143 Page 2 of 2 2007 2008 2009 2010 2011 6,748,067$ 7,695,483$ 6,867,604$ 7,327,722$ 8,092,028$ 756,649 846,130 880,919 882,404 - 16,765,814 18,049,555 17,823,468 17,630,352 18,037,057 1,697,734 1,870,405 1,150,200 1,266,933 1,405,398 1,088,773 1,120,777 1,830,100 1,643,520 1,063,894 7,237 9,291 12,147 10,217 9,731 3,393,130 3,976,440 4,246,268 3,984,078 4,298,852 3,019,710 1,812,089 3,751,956 4,325,832 3,412,126 512,154 492,082 470,398 446,236 781,881 33,989,268 35,872,252 37,033,060 37,517,294 37,100,967 12 ,4 2 3 ,5 0 8 13 ,2 10 ,0 0 2 13 ,8 9 0 ,8 8 2 13,836,220 14,140,249 12,423,508 13,210,002 13,890,882 13,836,220 14,140,249 2,600,612 2,668,773 2,990,744 3,097,629 4,078,403 1,034,060 1,121,939 650,257 1,132,605.00 1,212,082 3,631,674 3,066,634 4,450,276 3,908,424.00 3,088,212 297,549 163,438 416,086 272,554.00 145,406 1,12 6 ,5 13 1,138,795 1,940,900 534,066.00 1,771,199 8,690,408 8,159,579 10,448,263 8,945,278 10,295,302 12,754,577 13,030,325 14,275,275 14,347,539 15,620,997 54,116 47,654 88,983 47,249 179,479 490,709 610,910 688,796 1,246,156 498,486 13,299,402 13,688,889 15,053,054 15,640,944 16,298,962 (25,298,860) (27,712,673) (26,584,797) (28,572,016) (26,805,665) 875,894 478,887 1,162,172 1,804,724 2,158,713 (24,422,966) (27,233,786) (25,422,625) (26,767,292) (24,646,952) 11,988,296 12,256,542 13,908,042 13,683,426 13,539,536 6,216,836 5,448,281 4,952,898 5,002,282 5,286,262 4,501,056 4,843,225 6,081,071 5,997,151 6,232,489 4,598,407 3,120,595 3,184,300 3,043,813 2,388,579 851,162 380,181 151,198 32,845 16,070 62,225 101,999 167,538 983,191 36,762 392,152 534,866 (42,050) 344,303 481,263 487,611 404,562 - 62,375 482,316 29,097,745 27,090,251 28,402,997 29,149,386 28,463,277 645,980 280,710 136,348 25,697 15,287 - - - 100 311 - - 431 7,357 - (487,611) (404,562) - (62,375) (482,316) 158,369 (123,852) 136,779 (29,221) (466,718) 29,256,114 26,966,399 28,539,776 29,120,165 27,996,559 3,798,885 (622,422) 1,818,200 577,370 1,657,612 1,034,263 355,035 1,298,951 1,775,503 1,691,995 4,833,148$ (267,387)$ 3,117,151$ 2,352,873$ 3,349,607$ Packet Page 432 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 144 Page 1 of 2 2002 2003 2004 2005 2006 General Fund Reserved -$ 129,423$ -$ -$ -$ Unreserved 5,592,524 6,293,691 7,647,155 7,982,694 8,089,403 Non-Spendable - - - - - Unassigned - - - - - Subtotal General Fund 5,592,524 6,423,114 7,647,155 7,982,694 8,089,403 All Other Governmental Funds Reserved 647,503 704,933 323,711 152,745 276,376 Unreserved Special Revenue Funds 7,197,588 3,769,929 8,306,278 10,654,716 8,696,973 Capital Projects Funds 2,899,853 3,614,307 167,769 - - Restricted - - - - - Committed - - - - - Subtotal All Other Governmental Funds 10,744,944 8,089,169 8,797,758 10,807,461 8,973,349 Total Governmental Funds Reserved 647,503 834,356 323,711 152,745 276,376 Unreserved 15,689,965 13,677,927 16,121,202 18,637,410 16,786,376 Non-Spendable - - - - - Restricted - - - - - Committed - - - - - Unassigned - - - - - Total Governmental Funds 16,337,468$ 14,512,283$ 16,444,913$ 18,790,155$ 17,062,752$ General Fund Percentage Change 10.2% 14.9% 19.1%4.4%1.3% All Governmental Funds Percentage Change -14.3% -11.2% 13.3% 14.3% -9.2% Source: Applicable years' comprehensive annual financial report. Note: 1 With the implementation of GASB NO. 54 in 2011, some funds previously reported as Special Revenue Funds no longer meet the new definition for that fund type. Previous year fund balances have not been restated. CITY OF EDMONDS, WASHINGTON SCHEDULE 3 FUND BALANCES-GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) Packet Page 433 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 145 Page 2 of 2 2007 2008 2009 2010 2011 1 -$ -$ -$ -$ -$ 7,737,979 5,188,520 6,068,906 6,855,108 - - - - - 460 - - - - 9,562,178 7,737,979 5,188,520 6,068,906 6,855,108 9,562,638 165,337 72,706 56,570 138,126 - 10,474,212 8,339,862 5,300,325 5,678,570 - - - - - - - - - - 3,254,217 - - - - 599,169 10,639,549 8,412,568 5,356,895 5,816,696 3,853,386 165,337 72,706 56,570 138,126 - 18,212,191 13,528,382 11,369,231 12,533,678 - - - - - 460 - - - - 3,254,217 - - - - 599,169 - - - - 9,562,178 18,377,528$ 13,601,088$ 11,425,801$ 12,671,804$ 13,416,024$ -4.3% -32.9% 17.0% 13.0% 39.5% 7.7% -26.0% -16.0% 10.9%5.9% Packet Page 434 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 146 Page 1 of 2 2002 2003 2004 2005 2006 Revenues: Taxes 19,806,699$ 20,492,758$ 22,079,776$ 23,543,206$ 24,762,811$ Licenses and permits 1,001,635 1,105,109 1,512,968 1,586,265 1,595,459 Intergovernmental 3,993,510 4,355,014 3,391,452 4,780,988 6,330,512 Charges for services 2,650,359 2,871,571 3,355,377 3,183,770 3,267,307 Fines and forfeitures 434,170 536,555 513,611 354,383 505,402 Other revenue 2,098,613 1,575,037 1,283,911 1,494,301 1,867,779 Total revenues 29,984,986 30,936,044 32,137,095 34,942,913 38,329,270 Expenditures: General government 5,927,313 5,744,297 5,724,465 6,266,034 6,733,227 Security of persons and property 12,227,213 12,786,639 14,418,558 14,601,519 15,693,183 Physical environment 934,018 871,693 1,040,113 1,877,941 1,824,727 Transportation 1,231,487 1,487,633 1,266,838 1,170,188 1,231,251 Economic environment 784,183 523,049 877,816 914,881 1,156,471 Mental and physical health 979,639 955,094 8,468 9,082 8,562 Culture and recreation 2,508,228 2,576,330 2,626,855 2,711,223 2,976,815 Capital outlay 4,202,261 5,703,817 1,548,070 3,041,470 8,532,955 Debt service: Principal retirement 2,441,931 3,077,032 1,894,713 1,446,333 1,518,665 Interest and fiscal charges - - 1,178,628 1,104,200 1,059,377 Total Expenditures 31,236,273 33,725,584 30,584,524 33,142,871 40,735,233 Excess (Deficiency) of Revenues Over (Under) Expenditures (1,251,287) (2,789,540) 1,552,571 1,800,042 (2,405,963) Other Financing Sources (Uses) Proceeds of capital leases - - 36,500 505,000 - Proceeds of refunding bonds 7,018,859 7,000,000 - - - Proceeds from Long-Term Debt - 255,000 80,000 279,029 751,058 Payment to refunded bonds escrow agent - (6,959,659) - - - Sale/Disposition of fixed assets 3,056 299,056 - - 153,982 Transfers in 2,691,692 1,908,898 2,158,561 1,485,752 992,726 Transfers out (11,736,266) (1,508,996) (1,970,678) (1,487,997) (1,238,139) Total Other Financing Sources (Uses)(2,022,659) 994,299 304,383 781,784 659,627 Prior period corrections - - 75,318 (236,584) 18,934 Net Change in Fund Balances (3,273,946)$ (1,795,241)$ 1,932,272$ 2,345,242$ (1,727,402)$ Debt Service as a % of Noncapital Expenditures 9.9%12.3%11.8%9.3%8.7% Source: Published Financial Statements CITY OF EDMONDS, WASHINGTON SCHEDULE 4 CHANGES IN FUND BALANCES - GOVERNMENTAL FUNDS LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) Packet Page 435 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 147 Page 2 of 2 2007 2008 2009 2010 2011 25,865,645$ 24,317,982$ 26,285,121$ 26,301,857$ 26,323,468$ 1,689,760 1,570,531 1,509,008 1,662,340 1,689,146 3,883,879 3,826,622 5,169,688 2,609,033 4,021,474 3,551,559 3,146,918 3,934,741 5,028,730 5,015,834 512,529 593,121 674,634 624,447 756,382 1,895,889 1,528,316 1,198,053 996,719 549,101 37,399,261 34,983,490 38,771,245 37,223,126 38,355,405 6,706,190 7,852,719 7,184,093 7,692,552 7,314,502 16,440,157 18,215,380 18,523,068 17,971,060 17,805,678 1,914,409 1,206,164 1,158,170 1,280,041 1,374,856 1,349,378 1,852,790 1,800,535 1,979,650 2,508,231 1,122,502 1,127,417 1,081,381 949,685 1,035,769 7,237 9,291 12,147 10,217 9,731 3,121,293 3,413,231 3,462,188 3,841,888 3,750,123 4,061,649 3,559,891 5,016,619 1,861,161 1,615,679 2,206,947 1,698,860 1,813,613 1,789,385 1,870,414 1,047,651 973,894 902,965 837,992 783,108 37,977,413 39,909,637 40,954,779 38,213,631 38,068,091 (578,152) (4,926,147) (2,183,534) (990,505) 287,314 - - - - - - - - - - 1,873,467 43,745 - - - - - - - - 6,049 - 54,870 981,444 25,528 2,390,592 2,624,254 1,495,523 3,497,271 2,169,172 (2,377,180) (2,463,023) (1,542,146) (2,242,207) (1,737,798) 1,892,928 204,976 8,247 2,236,508 456,902 - (55,269) - - - 1,314,776$ (4,776,440)$ (2,175,287)$ 1,246,003$ 744,216$ 10.6%7.9%8.2%7.8%7.9% Packet Page 436 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 148 Fiscal Sales & Year Property Use Utility Lodging Excise Other1 Total 2002 9,862,866$ 4,672,049$ 3,365,974$ 55,839$ 1,490,149$ 359,823$ 19,806,700$ 2003 10,255,691 4,840,940 3,505,244 54,619 1,596,227 240,036 20,492,758 2004 10,940,440 5,038,596 3,768,262 61,385 2,042,072 229,023 22,079,778 2005 11,146,094 5,433,086 3,976,971 66,502 2,744,083 236,469 23,603,205 2006 11,491,162 5,854,152 4,209,444 75,077 2,868,297 264,679 24,762,811 2007 12,008,487 6,232,946 4,484,946 82,907 2,772,278 284,081 25,865,645 2008 12,256,542 5,448,281 4,843,225 86,119 1,764,121 349,094 24,747,382 2009 13,908,042 4,952,898 6,081,071 70,698 1,515,433 340,909 26,869,051 2010 13,672,874 5,015,245 5,984,188 68,186 1,258,249 303,114 26,301,857 2011 13,436,557 5,210,771 6,232,489 75,492 1,087,997 280,162 26,323,467 Percentage Change In Dollars Over 10 Years 36.2% 11.5% 85.2% 35.2% -27.0% -22.1% 32.9% Note: 1 Includes leasehold excise tax as well as pulltabs, bingo, and amusement games tax Source: Published Financial Statements CITY OF EDMONDS, WASHINGTON SCHEDULE 5 GENERAL GOVERNMENTAL TAX REVENUES BY SOURCE LAST TEN FISCAL YEARS (MODIFIED ACCRUAL BASIS OF ACCOUNTING) Packet Page 437 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 149 For the Year Taxes Levied Collections Ended for the Percentage in Subsequent Percentage Percentage December 31, Fiscal Year Amount of Levy Years Amount of Levy Amount of Levy 2002 9,920,195$ 9,836,863$ 99.16% 83,235$ 9,920,098$ 100.00%97$ 0.00% 2003 10,209,227 9,986,121 97.81% 222,966 10,209,087 100.00%140 0.00% 2004 10,941,961 10,718,852 97.96% 222,953 10,941,805 100.00%156 0.00% 2005 11,152,382 10,947,400 98.16% 204,532 11,151,932 100.00%450 0.00% 2006 11,506,710 11,267,986 97.93% 237,556 11,505,542 99.99% 1,168 0.01% 2007 11,994,777 11,782,550 98.23% 209,533 11,992,083 99.98% 2,694 0.02% 2008 12,302,173 12,116,105 98.49% 178,669 12,294,774 99.94% 7,399 0.06% 2009 13,924,284 13,665,994 98.15% 214,384 13,880,379 99.68% 43,905 0.32% 2010 13,724,015 13,477,013 98.20% 138,695 13,615,708 99.21% 108,307 0.79% 2011 13,571,059 13,252,170 97.65%- 13,252,170 97.65% 318,889 2.35% Note: levy. Source: Snohomish County Assessor's Office Fiscal Year of The Levy Total Collections to Date Uncollected Taxes 1 1 The amounts reported in the total uncollected taxes column are the uncollected taxes for each tax CITY OF EDMONDS, WASHINGTON SCHEDULE 6 PROPERTY TAX LEVIES AND COLLECTIONS LAST TEN FISCAL YEARS Collected Within the Total Packet Page 438 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 150 Page 1 of 2 For the Year Multi- Ended Residential Commercial Industrial Agricultural Family December, 31 Property Property Property Property Property 2002 2,731,165,499$ 542,745,166$ 5,418,800$ 1,844,400$ 169,042,800$ 2003 2,769,798,200 551,696,766 5,418,800 1,844,400 171,878,600 2004 3,787,693,800 674,959,350 14,342,000 2,715,700 259,966,800 2005 4,135,907,800 702,820,600 5,514,200 2,845,200 277,035,300 2006 4,640,914,959 820,116,000 6,342,800 4,438,200 298,599,600 2007 5,749,197,973 981,659,850 6,436,300 5,958,000 341,540,684 2008 6,616,573,050 1,172,029,590 8,938,492 7,089,500 374,056,400 2009 6,602,668,250 1,254,652,032 17,139,108 7,417,700 422,899,771 2010 5,856,463,400 1,262,498,380 22,561,148 5,631,800 415,229,423 2011 5,466,782,800 1,103,632,971 19,985,828 4,282,600 350,082,538 Source: Snohomish County Assessor's Office Notes: 1 Washington State law requires all property be assessed at 100 % of its true and fair market value. 2 Tax rates expressed in rate per $1,000 CITY OF EDMONDS, WASHINGTON SCHEDULE 7 ASSESSED AND ESTIMATED ACTUAL VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Packet Page 439 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 151 Page 2 of 2 Total Less: Total Taxable Direct Estimated Annual Other Tax Exempt Assessed Tax Actual Percentage Property Property Value 1 Rate2 Value Change 66,367,300$ (255,539,552)$ 3,261,044,413$ 3.01$ 3,516,583,965$ 2.5% 69,855,800 (252,180,439) 3,318,312,127 3.07 3,570,492,566 1.5% 95,722,500 (369,881,083) 4,465,519,067 2.47 4,835,400,150 35.4% 112,249,000 (417,080,173) 4,819,291,927 2.33 5,236,372,100 8.3% 126,461,780 (466,813,697) 5,430,059,642 2.14 5,896,873,339 12.6% 149,903,700 (622,322,592) 6,612,373,915 1.83 7,234,696,507 22.7% 171,004,832 (734,142,661) 7,615,549,203 1.62 8,349,691,864 15.4% 169,628,655 (765,196,026) 7,709,209,490 1.82 8,474,405,516 1.5% 136,686,237 (743,587,671) 6,955,482,717 1.98 7,699,070,388 -9.1% 104,160,002 (615,667,886) 6,433,258,853 2.12 7,048,926,739 -8.4% Packet Page 440 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 152 State Local Total Year City County School School Total Library Port Hospital Total Levy Rate 2002 3.01$ 1.43$ 3.29$ 4.52$ 12.25$ 0.47$ 0.06$ 0.27$ 0.80$ 13.05$ 2003 3.07 1.83 3.18 4.60 12.68 0.46 0.09 0.36 0.90 13.58 2004 2.47 1.75 2.95 3.50 10.67 0.50 0.07 0.27 0.84 11.51 2005 2.33 1.57 2.79 3.99 10.67 0.46 0.06 0.24 0.76 11.43 2006 2.14 1.45 2.53 3.74 9.86 0.42 0.09 0.22 0.74 10.60 2007 1.83 1.24 2.16 3.51 8.74 0.35 0.09 0.18 0.62 9.36 2008 1.62 0.72 1.91 3.19 7.44 0.31 0.09 0.16 0.56 8.00 2009 1.82 0.72 1.91 3.19 7.64 0.31 0.09 0.16 0.56 8.20 2010 1.98 0.78 1.99 3.42 8.17 0.40 0.10 0.18 0.68 8.85 2011 2.12 0.87 2.21 4.15 9.35 0.45 0.11 0.15 0.71 10.05 Source: Snohomish County Assessor's Annual Reports Direct Overlapping SCHEDULE 8 CITY OF EDMONDS, WASHINGTON PROPERTY TAX RATES - DIRECT AND OVERLAPPING GOVERNMENTS (PER $1,000 OF ASSESSED VALUATION) LAST TEN FISCAL YEARS Packet Page 441 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 153 Principal Taxpayer 2011 Assessed Valuation Percent of 2011 Total Assessed Value 2004 Assessed Valuation Percent of 2004 Total Assessed Value Bel Puget Holdings LLC 25,228,040$ 0.44% -$ 0.00% FW WA-Aurora Marketplace LLC 22,264,000 0.38% - 0.00% Aewsh Edmonds Landing Senior Housing LLC 19,440,000 0.34% - 0.00% Park 212 Apt LLC 18,554,000 0.32% 14,625,000 0.33% Briar Development Co. 14,987,000 0.26% 9,533,400 0.21% Stevens Pavillion LLC 13,688,000 0.24% 8,804,000 0.20% Stephanus Paul & Barbara LLC 11,855,500 0.20% - 0.00% Property Management NW 11,661,500 0.20% - 0.00% Franklin-Edmonds LLC 10,994,000 0.19% 7,576,800 0.17% Gre Kruger LLC 10,607,600 0.18% - 0.00% Equity Residential - 0.00% 22,933,800 0.51% Liebow, Todd S - 0.00% 11,603,300 0.26% Point Edw ard LLC - 0.00% 9,717,700 0.22% Edmonds Retirement Com LLC - 0.00% 9,393,100 0.21% Harbor Square Assoc - 0.00% 8,200,300 0.18% Pacific Park Apt LLC - 0.00% 8,145,100 0.18% Shurgard - 0.00% 7,472,900 0.17% Michel, Robin W & Karen - 0.00% 7,220,300 0.16% Puget Sound Energy/Gas - 0.00% 6,684,952 0.15% P Salamonsen Const. Co. - 0.00% 6,246,314 0.14% Verizon Northwest Inc - 0.00% 6,137,079 0.14% Park Edmonds Apt LLC - 0.00% 5,815,400 0.13% Total Principal Taxpayers 159,279,640 2.75% 150,109,445 3.36% All Other Taxpayers 5,635,364,825 97.25% 4,315,409,622 96.64% Total 5,794,644,465$ 100.00% 4,465,519,067$ 100.00% Note: Information for years prior to 2004 are not available. Source: Snohomish County Asessor's Office CITY OF EDMONDS, WASHINGTON SCHEDULE 9 PRINCIPAL PROPERTY TAXPAYERS FOR FISCAL YEARS ENDED DECEMBER 31, 2011 AND 2004 Packet Page 442 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 154 Major Industry Sector 2006 2007 2008 2009 2010 2011 Unknown 26,574$ 26,737$ 12,606$ 6,244$ 33,893$ 69,170$ Agriculture, Forestry, Fishing 1,834 1,033 1,482 1,458 1,646 1,574 Mining 61 170 444 76 298 808 Utilities 3,280 4,478 4,645 3,851 4,021 4,659 Construction 982,762 965,479 828,660 655,647 545,028 625,730 Manufacturing 40,779 59,314 67,128 61,807 55,942 55,860 Wholesale Trade 141,171 190,169 215,628 205,592 185,223 219,404 Retail Trade - Motor Vehicle and Parts Dealer 1,579,650 1,570,752 1,102,433 1,018,023 1,030,521 1,028,350 Retail Trade - Furniture and Home Furnishings 72,843 74,640 78,673 81,596 92,878 87,445 Retail Trade - Electronics and Appliances 48,473 47,232 38,700 43,864 50,631 58,030 Retail Trade - Building Material and Garden 39,999 41,953 45,537 42,346 47,191 43,452 Retail Trade - Food and Beverage Stores 192,965 203,501 211,070 218,450 225,745 218,015 Retail Trade - Health and Personal Care Store 56,494 58,696 62,468 66,063 107,829 99,429 Retail Trade - Gasoline Stations 32,566 40,459 33,834 31,362 31,516 31,059 Retail Trade - Clothing and Accessories 190,069 189,438 183,199 186,227 189,570 195,484 Retail Trade - Sporting Goods, Hobby, Books 32,915 33,036 21,737 16,777 23,108 25,492 Retail Trade - General Merchandise Stores 63,597 68,444 77,903 87,751 94,847 91,504 Retail Trade - Miscellaneous Store Retailers 208,278 198,751 203,376 198,979 201,436 185,481 Retail Trade - Nonstore Retailers 80,068 86,934 96,489 95,361 106,656 127,338 Transportation and Warehousing 10,399 15,601 9,187 8,840 9,559 11,780 Information 192,720 206,668 214,375 214,693 214,244 204,967 Finance and Insurance 33,171 28,808 33,368 26,018 23,174 30,992 Real Estate, Rental, Leasing 91,645 116,475 99,485 78,451 74,411 72,738 Prof, Sci, Technical Svcs 101,957 104,543 93,900 81,511 87,491 110,917 Admin, Supp, Remed Svcs 158,167 184,604 216,656 124,608 123,388 132,388 Educational Services 4,463 4,360 5,293 5,731 5,819 6,137 Health Care Social Assistance 45,307 41,824 35,092 33,507 36,151 44,429 Arts, Entertain, Recreation 65,307 63,678 61,298 59,814 57,339 65,243 Accommodation and Food Svcs 538,400 563,804 555,704 547,498 563,254 600,509 Other Services 155,636 180,378 178,362 164,397 181,475 175,051 Public Administration 104,545 92,873 63,598 59,457 63,984 66,808 Total Retail Sales Tax Collections 5,296,094$ 5,464,833$ 4,852,329$ 4,425,997$ 4,468,265$ 4,690,244$ Source: Department of Revenue. CITY OF EDMONDS, WASHINGTON SCHEDULE 10 RETAIL SALES TAX COLLECTIONS BY SECTOR LAST SIX FISCAL YEARS Packet Page 443 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 155 2005 2006 2007 (d)2008 (e)2009 (f)2010 2011 BASIC SALES TAX RATES City of Edmonds 0.84% 0.84% 0.84% 0.84% 0.84% 0.84% 0.84% Washington State 6.50% 6.50% 6.50% 6.50% 6.50% 6.50% 6.50% Snohomish County 0.15% 0.15% 0.15% 0.25% 0.25% 0.25% 0.25% Regional Transit Authority 0.40% 0.40% 0.40% 0.40% 0.90% 0.90% 0.90% Metro 0.80% 0.80% 0.90% 0.90% 0.90% 0.90% 0.90% Criminal Justice 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% 0.10% Department of Revenue Administration Fee 0.01% 0.01% 0.01% 0.01% 0.01% 0.01% 0.01% Total Basic Combined Sales Tax Rate 8.80% 8.80% 8.90% 9.00% 9.50% 9.50% 9.50% Notes: Information for years prior to 2005 are not available. (d) Effective April 1, 2007, Snohomish County increased the local sales & use tax rate one-tenth of one percent (.001). The tax will be used for transportation purposes. (e) Effective April 1, 2008, Snohomish County increased the local sales & use tax rate one-tenth of one percent (.001). The tax will be used for chemical dependency or mental health treatment services. (f) Effective April 1, 2009, the Regional Transit Authority Tax increased five-tenths of one percent (.005). The tax will be used to expand and coordinate light-rail, commuter-rail, and express bus service, and improve access to transit facilities in King, Pierce, and Snohomish Counties. Source: Washington State Department of Revenue Local Sales and Use Tax Rates. CITY OF EDMONDS, WASHINGTON SCHEDULE 11 SALES TAX RATE - DIRECT AND OVERLAPPING GOVERNMENTS LAST SEVEN FISCAL YEARS Packet Page 444 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 156 Page 1 of 2 General Public Works General Public Works Fiscal Obligation Capital Trust Fund Revenue Obligation Trust Fund Year Bonds Contracts Loans Total Bonds Bonds Loans Total 2002 25,505,000$ 2,995,240$ -$ 28,500,240$ 8,105,000$ -$ -$ 8,105,000$ 2003 24,676,709 2,634,879 255,000 27,566,588 9,060,000 763,291 654,075 10,477,366 2004 23,648,601 2,259,463 321,579 26,229,643 7,935,000 736,399 1,415,250 10,086,649 2005 22,661,984 2,142,255 688,436 25,492,675 7,485,000 778,541 2,045,486 10,309,027 2006 22,118,142 2,041,259 775,243 24,934,644 6,315,000 717,551 2,006,948 9,039,499 2007 21,589,831 1,853,702 1,225,662 24,669,195 4,425,000 4,404,404 1,888,238 10,717,642 2008 20,204,446 1,702,428 1,184,699 23,091,573 3,620,000 4,199,863 2,102,253 9,922,116 2009 18,719,223 1,546,238 1,112,498 21,377,959 3,255,000 3,988,916 2,944,046 10,187,962 2010 17,157,406 1,390,871 1,040,296 19,588,573 2,870,000 3,767,595 2,748,774 9,386,369 2011 15,520,201 1,229,863 968,095 17,718,159 13,720,000 3,554,800 2,563,901 19,838,701 Note: Details regarding the City's outstanding debt can be found in the notes to the basic financial statements. Source: Notes to the Financial Statements Activities Activities Governmental -Business-type CITYOF EDMONDS, WASHINGTON S CHEDULE 12 RATIOS OF OUTSTANDING DEBT BY TYPE LAST TEN FISCAL YEARS Packet Page 445 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 157 Page 2 of 2 Total Percentage Primary of Personal Per Per Capita Government Income Capita Population Income 36,605,240$ 2.95% 928$ 39,460 31,495$ 38,043,954 3.04% 961 39,580 31,650 36,316,292 1.60% 522 69,620 32,591 35,801,702 1.57% 512 69,860 32,591 33,974,143 2.58% 842 40,360 32,591 35,386,837 2.57% 872 40,560 33,999 33,013,689 2.04% 810 40,760 39,792 31,565,921 1.74% 772 40,900 44,309 28,974,942 1.70% 730 39,709 42,807 37,556,860 2.20% 944 39,800 42,807 Packet Page 446 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 158 Assessed Debt Service Ratio Net Net Bonded Value Gross Monies Net Bonded Debt Debt per Year Population (in Thousands) Bonded Debt Available Bonded Debt to AV Capita 2002 39,460 3,318,312$ 25,505,000$ -$ 25,505,000$ 0.77%646$ 2003 39,580 3,320,328 25,440,000 - 25,440,000 0.77%643 2004 39,620 4,465,519 24,685,000 - 24,685,000 0.55%623 2005 39,860 5,430,060 23,440,525 - 23,440,525 0.43%588 2006 40,360 6,612,374 22,835,693 - 22,835,693 0.35%566 2007 40,560 7,615,549 25,994,235 - 25,994,235 0.34%641 2008 40,760 7,712,463 24,404,309 - 24,404,309 0.32%599 2009 40,900 6,966,518 22,708,139 - 22,708,139 0.33%555 2010 39,709 6,433,259 20,925,001 - 20,925,001 0.33%527 2011 39,800 5,794,644 19,075,001 - 19,075,001 0.33%479 Source: Snohomish County Assessor's Office, and Notes to the Financial Statements. RATIO OF GENERAL BONDED DEBT OUTSTANDING LAST TEN FISCAL YEARS CITY OF EDMONDS, WASHINGTON SCHEDULE 13 Packet Page 447 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 159 Percentage Amount Net Debt Applicable Applicable Jurisdiction Outstanding to Edmonds to Edmonds City of Edmonds 21,272,959$ 100.00%21,272,959$ Total Direct Debt 21,272,959 100.00%21,272,959 Local School 231,575,000 32.73%75,804,978 County 274,404,971 7.51%20,596,263 Hospital 8,000,000 30.39%2,431,524 Port 14,531,536 87.05%12,649,783 Total Overlapping Debt 528,511,507 21.09%111,482,548 Total Direct and Overlapping Debt 549,784,466$ 24.15%132,755,507$ Applicable percentage determined by the ratio of assessed value of taxable property in overlapping unit to valuation of property subject to taxation in the City of Edmonds. Source: Notes to the Financial Statements, Snohomish County, Verdant Health, and the Port of Edmonds. General Obligation Debt: Governmental Activities 15,520,201$ Business-Type Activities 3,554,800 Total General Obligation Debt 19,075,001 Other Debt: Public Works Trust Fund Loans 968,095 Capital Contracts 1,229,863 Total Debt Outstanding 21,272,959$ COMPUTATION OF DIRECT AND OVERLAPPING DEBT DECEMBER 31, 2011 CITY OF EDMONDS, WASHINGTON SCHEDULE 14 Packet Page 448 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 160 Page 1 of 2 2002 2003 2004 2005 2006 Total Taxable Property Value 3,318,312,127$ 4,465,519,067$ 4,819,291,927$ 5,430,059,642$ 6,665,146,142$ (1) 2.5% Limit for General Purposes is allocated between (2) councilmanic and (8) voted 82,957,803 111,637,977 120,482,298 135,751,491 166,628,654 (2)Up to 1.5% debt without a vote (councilmanic)49,774,682 66,982,786 72,289,379 81,450,895 99,977,192 (3) Less: outstanding debt (17,185,000) 33,756,709 (15,990,000) (15,510,525) (15,400,693) (4) Less: contracts payable (4,866,776) (5,344,846) (5,602,104) (6,510,245) (7,361,940) (5) Less: excess of debt with a vote - - - - - (6) Add: available assets 644,594 501,868 350,743 322,816 1,221,281 (7) Equals: remaining debt capacity without a vote 28,367,500 95,896,517 51,048,018 59,752,940 78,435,840 (8)1% general purposes debt with a vote 33,183,121 44,655,191 48,192,919 54,300,596 66,651,461 (9) Less: outstanding debt (8,320,000) (8,825,000) (8,395,000) (7,930,000) (7,435,000) (10) Less: contracts payable - - (9,196) - - (11) Add: available assets - - - - - (12) Equals: remaining debt capacity with a vote 24,863,121 35,830,191 39,788,723 46,370,596 59,216,461 (13) 2.5% Utility purpose limit, voted 82,957,803 111,637,977 120,482,298 135,751,491 166,628,654 (14) Less: outstanding debt - - - - - (15) Less: contracts payable - - - - - (16) Add: available assets - - - - - (17) Equals: remaining debt capacity - utility purposes, voted 82,957,803 111,637,977 120,482,298 135,751,491 166,628,654 (18) 2.5% Open space, park and capital facilities, voted 82,957,803 111,637,977 120,482,298 135,751,491 166,628,654 (19) Less: outstanding debt - - - - - (20) Less: contracts payable - - - - - (21) Add: available assets - - - - - (22) capital facilities, voted 82,957,803 111,637,977 120,482,298 135,751,491 166,628,654 Source: Schedule 10 to the Financial Statements. CITY OF EDMONDS, WASHINGTON SCHEDULE 15 COMPUTATION OF LEGAL DEBT MARGIN LAST TEN FISCAL YEARS Packet Page 449 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 161 Page 2 of 2 2007 2008 2009 2010 2011 7,615,549,203$ 7,709,209,490$ 6,955,482,717$ 6,433,258,853$ 5,794,644,465$ 190,388,730 192,730,237 173,887,068 160,831,471 144,866,112 114,233,238 115,638,142 104,332,241 96,498,883 86,919,667 (13,999,235) (18,104,309) (17,048,139) (15,935,001) (14,800,001) (7,373,461) (7,224,306) (6,199,329) (5,564,861) (5,969,425) - - - - - 1,107,376 267,469 370,148 380,699 483,678 93,967,918 90,576,996 81,454,921 75,379,720 66,633,919 76,155,492 77,092,095 69,554,827 64,332,589 57,946,445 (6,895,000) (6,300,000) (5,660,000) (4,990,000) (4,275,000) - - - - - - - - - - 69,260,492 70,792,095 63,894,827 59,342,589 53,671,445 190,388,730 192,730,237 173,887,068 160,831,471 144,866,112 - - - - - - - - - - - - - - - 190,388,730 192,730,237 173,887,068 160,831,471 144,866,112 190,388,730 192,730,237 173,887,068 160,831,471 144,866,112 - - - - - - - - - - - - - - - 190,388,730 192,730,237 173,887,068 160,831,471 144,866,112 Packet Page 450 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 162 Direct Net Revenue Gross Operating Available for Year Revenue 1 Expenses 2 Debt Service Principal Interest Total Coverage 2002 10,875,368$ 8,169,783$ 2,705,585$ 990,000$ 507,588$ 1,497,588$ 1.81% 2003 11,820,916 8,527,717 3,293,199 1,105,000 255,397 1,360,397 2.42% 2004 11,598,339 9,162,022 2,436,317 1,125,000 305,850 1,430,850 1.70% 2005 12,933,748 8,922,431 4,011,317 1,150,000 279,830 1,429,830 2.81% 2006 13,230,523 9,205,572 4,024,951 1,170,000 249,955 1,419,955 2.83% 2007 13,550,154 9,766,470 3,783,684 1,190,000 218,168 1,408,168 2.69% 2008 13,735,817 10,346,521 3,389,296 805,000 183,196 988,196 3.43% 2009 14,666,492 11,038,947 3,627,545 365,000 156,076 521,076 6.96% 2010 14,470,485 11,033,523 3,436,962 385,000 141,276 526,276 6.53% 2011 15,815,763 11,387,667 4,428,096 400,000 125,051 525,051 8.43% Notes: Bond financing requirements are that the average annual coverage is at least 1.25 times the average annual debt service for Water and Sewere revenue bonds. 1 Includes operating and non-operating revenue. 2 Excludes depreciation. Source: Published Financial Statements. REVENUE BOND COVERAGE WATER AND SEWER BONDS LAST TEN FISCAL YEARS Debt Service Requirement CITY OF EDMONDS, WASHINGTON SCHEDULE 16 Packet Page 451 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 163 Year Population 1 Personal Income (thousands of dollars) Per Capita Income 2 Median Age 2 School Enrollment 3 Unemployment Rate 4 2002 39,460 1,242,793$ 31,495$ 42.0 5,184 7.0% 2003 39,580 1,252,707 31,650 42.0 5,184 7.1% 2004 39,620 1,291,255 32,591 42.0 5,184 5.7% 2005 39,860 1,299,077 32,591 42.0 5,020 5.1% 2006 40,360 1,315,373 32,591 42.0 5,541 4.6% 2007 40,560 1,378,999 33,999 42.0 5,683 3.9% 2008 40,760 1,621,922 39,792 44.2 5,537 7.1% 2009 40,900 1,812,238 44,309 45.8 5,537 9.5% 2010 39,709 1,699,823 42,807 46.3 5,053 8.7% 2011 39,800 1,703,719 42,807 46.3 4,973 8.3% Source: 1 Information provided by Washington State Office of Financial Management 2 Information provided by factfinder2.census.gov 3 Information provided by Edmonds School District 4 Information provided by U.S. Department of Labor CITY OF EDMONDS, WASHINGTON DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN YEARS SCHEDULE 17 Packet Page 452 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 164 Princial Employers 2011 Full & Part-Time Employment Percentage of Total City Employees 2006 Full & Part-Time Employment Percentage of Total City Employees Swedish (Stevens) Memorial Hospital 1,280 10.12%1,500 9.68% Edmonds School District 564 4.46%165 1.06% City of Edmonds 249 1.97%330 2.13% Aldercrest 160 1.26%160 1.03% Anthony's Restaurants 141 1.11%141 0.91% Edmonds Family Medicine 133 1.05%- 0.00% Edmonds Rehabilitation 120 0.95%120 0.77% PCC Natural Markets 115 0.91%- 0.00% Top Foods 114 0.90%122 0.79% Lynnwood Honda 100 0.79%- 0.00% Safeway - 0.00%108 0.70% Fred Meyer/QFC - 0.00%84 0.54% Burlington Coat Factory - 0.00%73 0.47% Total Principal Employers 2,976 23.52%2,803 18.09% Other Employers 9,677 76.48%12,693 81.91% Total Employment 12,653 100.00%15,496 100.00% Note: Information for years prior to 2006 is not available. Source: Eden Business Licensing, Claritas, Snohomish County EDC, Puget Sound Regional Council, AllBusiness.com CITY OF EDMONDS, WASHINGTON PRINCIPAL EMPLOYERS FOR THE YEARS ENDED DECEMBER 31, 2011 AND 2006 SCHEDULE 18 Packet Page 453 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 165 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Governmental Activities General Government City Council 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 0.5 Mayor/City Clerk 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 Economic Development 0.0 0.0 1.0 1.0 1.0 1.0 1.0 0.0 0.0 0.0 Human Resources 2.5 2.4 1.5 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Administrative Services 13.0 10.7 11.0 11.0 11.0 11.0 11.0 9.0 9.0 9.0 Facilities 13.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 11.0 Equipment Rental 4.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0 3.0 3.0 39.0 34.6 35.0 35.5 35.5 35.5 35.5 32.5 31.5 31.5 Judicial Municipal Court 6.0 6.0 7.5 7.5 7.5 8.5 8.5 8.5 8.5 7.0 Public Safety Police 72.5 69.0 69.0 70.0 73.0 69.0 69.0 69.0 69.0 64.0 Fire 44.5 51.0 53.0 53.0 54.0 54.0 54.0 54.0 0.0 0.0 117.0 120.0 122.0 123.0 127.0 123.0 123.0 123.0 69.0 64.0 Physical Environment Development Services 28.5 24.5 28.8 28.8 26.8 27.1 27.1 16.1 16.0 15.0 Economic Environment Community Services 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 Culture and Recreation Parks 23.0 23.0 23.0 23.0 23.0 22.9 22.9 22.9 22.0 22.0 Transportation Streets 8.0 7.5 7.5 7.5 7.5 7.5 7.5 7.5 7.5 7.5 Total Governmental Activities 223.5 217.6 225.8 227.3 229.3 226.5 226.5 212.5 156.5 149.0 Business-type Activities Combined Utility Public Works Administration 4.0 2.5 2.5 2.5 2.5 2.5 2.5 2.5 2.5 2.5 Storm 8.0 7.5 7.5 7.5 7.5 7.5 7.5 7.5 7.5 8.5 Water/Sewer/Treatment Plant 32.0 34.5 34.5 34.5 34.5 34.5 34.5 34.5 34.5 33.5 Engineering 0.0 0.0 0.0 0.0 0.0 0.0 0.0 11.0 11.0 11.0 Total Business-type Activities 44.0 44.5 44.5 44.5 44.5 44.5 44.5 55.5 55.5 55.5 Grand Total 267.5 262.1 270.3 271.8 273.8 271.0 271.0 268.0 212.0 204.5 Source: City Budget Books CITY OF EDMONDS, WASHINGTON CITY EMPLOYEES BY FUNCTION/PROGRAM LAST TEN CALENDAR YEARS SCHEDULE 19 Packet Page 454 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 166 Function/Program 2005 2006 2007 2008 2009 2011 General government services Finance General Business Licenses 1,857 1,922 1,920 2,002 1,767 1,796 Non-resident Business Licenses 950 930 982 1,127 1,031 2,896 Judicial Municipal Court Total filings (infraction, parking, criminal) 5,318 7,194 6,010 7,782 7,853 7,919 Public Safety Police Dispatched calls 23,519 23,530 23,104 22,320 21,352 21,027 Traffic citations and infractions 3,328 4,139 4,058 5,803 5,379 5,288 Adult arrests 1,310 1,448 1,389 1,565 1,455 1,543 Juvenile arrests 213 208 245 219 178 172 Animal control incidents 1,227 1,547 1,388 1,108 1,483 1,370 Crimes per 1,000 residents 36.4 35.0 26.0 25.4 25 26 Fire/EMS 1 EMS 3,691 3,522 3,669 3,555 3,470 3,979 False Alarm 286 260 229 238 236 342 F i r e 12 7 14 3 13 5 10 4 8 7 9 2 Good Intent Call 631 791 747 396 523 427 Hazardous Condition 78 139 150 105 91 72 Rupture / Explosion 15 8 13 8 6 8 Service Call 224 285 216 264 341 251 Special Type 1388398 Other 015 1100 0 Physical Environment Engineering & construction services Permits issued 1,256 1,187 1,253 1,028 920 1,072 Inspections 8,848 6,645 5,853 4,267 3,908 3,262 Economic Environment Community services Planning Code enforcement actions 680 619 733 577 385 371 Animal Services Adoptions 643770774334 Returned to Owner 211 200 201 159 146 164 Culture and recreation Aquatics participants 19,147 20,582 21,584 22,047 26,759 16,474 Athletics (Adult) participants 2,246 2,422 2,184 2,294 2,188 2,337 Gymnastics participants 1,473 1,424 1,651 1,520 1,793 1,529 Fitness participants 2,184 2,108 1,853 2,548 3,013 3,242 Special Events participants 9,001 9,105 9,129 9,354 7,883 9,592 Transportation Number of paving projects 84 58 53 63 95 135 Street patching/paving (in sq ft) 5,168 5,711 3,422 8,232 4,267 3,353 Curbs and gutters replaced (in lineal ft) 67 35 35 27 38 193 Sidewalks replaced (in sq ft) 2,689 2,261 2,257 2,900 3,580 6,661 Water/Sewer Wate r New connections 27 11 8 20 n/a 8 Water main breaks 22 15 8 5 n/a 10 Average daily consumption (mgd) - finished water 3.2 3.3 3.1 3.0 3.0 3.5 Peak daily consumption (mgd) - finished water 3.2 4.6 n/a n/a n/a n/a Treated water delivered (mg) 1,162 1,192 1,138 1,122 n/a 1,085 Water customers served by system 1,014 9,998 10,031 10,058 10,086 10,139 Sewer Average daily sewage treated (mg)5.3 6.2 5.3 5.5 5.6 5.8 Sewage treated (mg)1,945 2,249 1,938 2,022 2,043 2,112 N o t e: Information for years prior to 2005 are not available, as well as information for 2010. 1 Figures for Fire/EMS reflect inf ormation provided under cont ract with Sno homish Count y Fire Dis trict N o. 1 Eff ective 2010. S ources: Various city departments and the City Budget. CITY OF EDMONDS, WASHINGTO N SCHEDULE 20 LAST SEVEN FISCAL YEARS OPERATING INDICATORS BY FUNCTION/PROGRAM Packet Page 455 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 167 Function/Program 2005 2006 2007 2008 2009 2011 Public Safety Police stations 1 1 1 1 1 1 Police vehicles 33 33 33 33 33 43 Fire stations 333333 Fire engines (pumpers)3 3 3 3 3 3 Aerial ladder trucks 111111 Emergency Medical Units 5 5 5 5 5 5 Public safety boat 011111 Transportation Paved streets (in miles)128 128 128 128 128 128 Other Improved streets (in miles)6 6 6 6 6 6 Unimproved streets (in miles)1 1 1 1 1 1 Signalized intersections 20 20 20 20 20 20 Community services Animal shelter 1 1 1 1 1 1 Senior center 111111 Cemetery 111111 Culture and recreation Number of parks 464747474747 Number of playgrounds 13 13 13 13 13 15 Total acreage owned/managed by City 238.1 243.7 243.7 243.7 243.7 243.7 Public swimming pool 1 1 1 1 1 1 Water/Sewer Water Water mains (miles)179 179 179 179 179 179 Fire hydrants 1,086 1,086 1,086 1,086 1,086 1,167 Water storage capacity (within city)(in mg)7.5 7.5 7.5 7.5 7.5 7.5 Sewer Sanitary sewers (miles)186 186 186 186 186 186 Storm sewers (miles)120 120 120 120 120 120 Treatment capacity per day (mgd)21.5 21.5 21.5 21.5 21.5 21.5 Note: Information for years prior to 2005 are not available, as well as information for 2010. Sources: Various city departments and the City Budget. CITY OF EDMONDS, WASHINGTON SCHEDULE 21 CAPITAL ASSET STATISTIC BY FUNCTION/PROGRAM LAST SEVEN FISCAL YEARS Packet Page 456 of 471 CITY OF EDMONDS: 2011 CAFR STATISTICAL SECTION 168 This page is intentionally left blank. Packet Page 457 of 471    AM-4925     10.              City Council Meeting Meeting Date:06/19/2012 Time:15 Minutes   Submitted For:Strom Peterson, Council President Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action:  Type: Action  Information Subject Title Amendment to ECC 5.05.050 - Animal Control (Running at Large Prohibited). Recommendation N/A Previous Council Action On June 5, 2012, the City Council amended the language of ECC 5.05.050 to include the phrase "with the exception of cats" to Subsection A of the "Running at large prohibited" section of the Code. Narrative Since amending the language to ECC 5.05.050, Subsection A, there has been concern among the public and members of the Council that the action was taken without a full understanding of the impact.  The proposed amendment would remove the phrase "with the exception of cats" from Ordinance No. 3887. Attachments Ordinance No. 3887 Form Review Inbox Reviewed By Date Mayor Dave Earling 06/15/2012 08:54 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Sandy Chase Started On: 06/15/2012 08:30 AM Final Approval Date: 06/15/2012  Packet Page 458 of 471 Packet Page 459 of 471 Packet Page 460 of 471 Packet Page 461 of 471 Packet Page 462 of 471 Packet Page 463 of 471    AM-4922     11.              City Council Meeting Meeting Date:06/19/2012 Time:15 Minutes   Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action:  Type: Information  Information Subject Title Report on City Council Committee Meetings of June 12, 2012. Recommendation N/A Previous Council Action N/A Narrative Attached are copies of the meeting minutes for the following City Council Committee Meetings: •06-12-12 Finance Committee •06-12-12 Planning, Parks and Public Works Committee •06-12-12 Public Safety and Personnel Committee Attachments 06-12-12 Finance Committee Minutes 06-12-12 Planning, Parks & Public Works Committee Minutes 06-12-12 Public Safety & Personnel Committee Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 06/15/2012 08:57 AM Finalize for Agenda Sandy Chase 06/15/2012 10:00 AM Form Started By: Sandy Chase Started On: 06/14/2012 09:59 AM Final Approval Date: 06/15/2012  Packet Page 464 of 471 FINANCE COMMITTEE MEETING MINUTES June 12, 2012 Councilmembers Present Staff Present Councilmember Buckshnis Shawn Hunstock, Finance Director Councilmember Yamamoto Carl Nelson, CIO Frances Chapin, Cultural Services Manager Public Present Jeannie Dines, Recorder Ron Wambolt Bruce Witenberg Councilmember Buckshnis called the meeting to order at 6:00 p.m. A. Authorization to Sign Contract for Grant from Snohomish County Tourism Promotion Area to Promote Write on the Sound Ms. Chapin explained staff applied for and has been awarded funding from the Snohomish County Tourism Promotion Area (TPA) to nationally advertise the Edmonds Arts Commission Write on the Sound writers' conference in October. The contract with TPA is for $7,000. The City received a $4,000 grant last year from the Snohomish County Tourism fund. This year’s grant from the TPA is more because she has agreed to do more, including providing more content on the City’s website regarding tourism activities. Action: Schedule on Consent Agenda B. Monthly General Fund Update – April Mr. Hunstock reported revenue is ahead of budget. The City began receiving the first half of property taxes at the end of April; after April 30 the City received $3.6 million more in property taxes; including that revenue the City is at 37% of revenue. Expenses are at 33% which is on budget for the 4th month of the year. He reviewed revenues that are over and under budget; gas utility tax is under budget but it has a seasonal component, REET is ahead of budget by 17% through April. Most department expenses are under or close to budget. Non-departmental is over budget due to large payments such as fire, debt service, ESCA, SnoCom, etc. The Human Resources Department was previously over budget but that was addressed by the budget amendment the Council approved in April. Mr. Hunstock reported the July report will be a newsletter type format with graphs, tables and descriptive information. Councilmember Buckshnis inquired about establishing a contingency liability for litigation. Mr. Hunstock reported staff will present the third budget amendment to Finance Committee in July. In that amendment, he proposes moving $54,000 from the Multimodal Fund and $240,000 from the LID Guarantee Fund into a separate litigation reserve. A brief discussion followed regarding the $1.9 million and the $1.3 million reserves. Mr. Hunstock explained the 2013 budget calendar will be distributed to department heads next week. He anticipated presenting a draft budget in two parts for Council review at two meetings in late August/early September before the preliminary budget is prepared. Councilmember Buckshnis commented on cuts she would and would not support, noting reserves could be used and if voters approve a Metropolitan Park District, that would provide additional funds. Packet Page 465 of 471 Finance Committee Minutes, Page 2 Mr. Hunstock described his plans to bring some of the policy type documents used in Tukwila’s budget to the Finance Committee for review in preparation for incorporating them into the City’s next budget document. Action: Schedule on Consent Agenda C. Public Comments Bruce Witenberg, Edmonds, suggested clarifying which pending claims would be covered by the City’s insurance versus out-of-pocket. Mr. Hunstock responded he could describe what WCIA covers, but could not comment on specific claims. Mr. Witenberg suggested explaining to the public the type of claims the City is and is not insured for. With regard to the Metropolitan Park District (MPD), he questioned how the City could justify asking taxpayers to tax themselves if the City has 32% reserve ($1.9 million + $1.3 million reserves). Councilmember Buckshnis explained if the voters approved a MPD, the City would not begin to collect the tax for over two years. Reserves are not an ongoing revenue source and will only delay a deficit approximately one year. Mr. Witenberg recommended explaining that better to taxpayers. Ron Wambolt, Edmonds, commented across-the-board reductions in the budget do not make sense. Not making across-the-board reductions is a form of budgeting by priorities (BBP). Mr. Hunstock explained Redmond does BBP for their entire budget; Renton only does it for the General Fund. He suggested limiting the BBP discussion initially to the 2014 budget and possibly only the General Fund, adopt a biennial budget for 2015-2016 and then do BBP for the entire budget. Councilmember Yamamoto asked about the $1.9 million and the $1.3 million reserves. Mr. Hunstock explained use of the $1.9 million reserve is limited to catastrophic events; Council action is required to change that. Councilmember Yamamoto recommended that be explained to the public. Councilmember Buckshnis recommended the Council adopt a reserve policy. Adjournment – The meeting adjourned at 6:35 p.m. Packet Page 466 of 471 M I N U T E S Planning, Parks and Public Works Committee Meeting June 12, 2012 Elected Officials Present: Staff Present: Council Member Adrienne Fraley-Monillas, Chair Phil Williams, Public Works Director Council Member Lora Petso Jerry Shuster, Stormwater Engineering Program Manager Carrie Hite, Parks, Rec. & Cultural Services Director Renee McRae, Recreation Manager Bertrand Hauss, Transportation Engineer The committee convened at 6:00 p.m. A. Discussion regarding Edmonds Half Marathon Event. Renee McRae reviewed the contract terms for this event. Councilmember Petso questioned whether Woodway had been contacted and informed of the details for the event. Councilmember Yamamoto has been in contact with Woodway and they are working with the event sponsors. ACTION: Moved to Consent Agenda for approval B. Discussion regarding telephone book delivery. Mr. Williams discussed this item with the Committee. Mr. Williams recommends the opt out program. The phone book companies would need to be notified. Mr. Williams recommends promoting soft selling via media where the public can opt out. ACTION: Mr. Williams will work with Steve Fisher to implement a public outreach effort that will inform the public about how to opt out of phone book deliveries C. Briefing on Six-Year Transportation Improvement Program (TIP) (2013-2018). Mr. Hauss explained the TIP process to the Committee. Mr. Hauss explained the changes from last year as well as recent grants that have been applied for and received. Mr. Hauss also discussed planned projects with the Committee. ACTION: Item scheduled for Public Hearing at the June 19, 2012 Council Meeting. D. AT&T Lease Agreement amendment to reflect a change in the type and configuration of the equipment located in their lease area at 8505 Bowdoin Way. Mr. Williams presented this item to the Committee. The cell tower and other infrastructure is located at the Five Corners pump station. ACTION: Moved to consent agenda for approval. Packet Page 467 of 471 Planning, Parks and Public Works Committee Minutes June 12, 2012 Page 2 2 E. Residential Car Washing and Illicit Discharges. Councilmember Fraley-Monillas presented this item. Mr. Shuster added technical comments and reviewed the preferred car washing options available to Edmonds’ citizens. ACTION: Schedule short prestentation to full Council at the June 19 or June 26 Council Meeting. F. Report on bids opened June 5, 2012 for the 2012 Waterline Replacement Project and award of contract to D&G Backhoe in the amount of $652,352.23. Mr. Williams presented this item to the Committee and explained that low bid was 30.1% under the engineers estimate. Councilmember Petso had questions regarding the 15% management reserve. Mr. Williams will provide committee members with answers to those questions this week. ACTION: Move to consent agenda for approval based on questions being answered adequately. G. Report on bids opened on June 7, 2012 for the Talbot Road Storm Drain Improvements project and award of contract to Kamins Construction in the amount of $317,178.62. Mr. Williams provided a brief summary of the scope of this project and how the overall scheme fits into the Perrinville Creek issues. ACTION: Moved to consent agenda for approval. H. Ordinance amending the Edmonds City Code (ECC) 8.64.065 Parking Provsions on Sunset Avenue. Mr. Williams provided a brief explanation of the issue and how the amending ordinance will add one parking space on Sunset Avenue just north of Main St. ACTION: Moved to consent agenda for approval. I. Authorization for Mayor to sign Addendum No. 2 to the Professional Services Agreement with CHS Engineers, LLC. Mr. Williams provided a brief explanation of this item including the $36,500 in management reserve. Committee members had a questions which Mr. Williams will provide answers to prior to the June 19, 2012 Council Meeting. ACTION: Moved to consent agenda for approval. J. Public Comments None. The meeting adjourned at 7:17 p.m. Packet Page 468 of 471 Minutes Public Safety and Personnel Committee Meeting June 12, 2012 Elected Officials Present: Councilmember Joan Bloom Councilmember Kristiana Johnson Councilmember Adrienne Fraley-Monillas Staff Present: Assistant Police Chief Gerry Gannon Sandy Chase, City Clerk Jeannie Dines, Recorder The meeting was called to order at 6:06 p.m. by Councilmember Bloom. A. Snohomish Regional Drug & Gang Task Force, 2012 – 2013 Interlocal Agreement Assistant Police Chief Gannon described the Snohomish Regional Drug & Gang Task Force (SRDGTF) Interlocal Agreement. In addition to the SRDGTF, he pointed out that Edmonds also participates in the South Snohomish County Narcotics Task Force with the cities of Lynnwood and Mountlake Terrace. The two task forces work closely and assist each other with staffing and equipment. Mr. Gannon requested that the committee approve the placement of the Interlocal Agreement on the City Council Consent Agenda. Responding to questions from Councilmember Bloom concerning how the fees are calculated for the Interlocal Agreement, Mr. Gannon stated the fees are based on population. Edmonds fee is $9,939 for July 1, 2012 through June 30, 2013 (a decrease of $59 over last year’s fee). Councilmember Johnson had specific questions regarding the agreement which Mr. Gannon responded to. In particular Councilmember Johnson asked questions pertaining to the participation of certain cities/entities and why they were listed in the agreement. Mr. Gannon clarified that the interlocal agreement originates from the Snohomish County Sheriff’s Office. Edmonds’ participation is just the funding. He stated that he would provide additional information following this meeting to further respond to Councilmember Johnson’s questions. Action: Assistant Chief of Police Gannon to provide additional information to the Committee. The Committee approved placing the agreement on the City Council Consent Agenda. B. Discussion Regarding Taking Minutes/Notes During Executive Session Councilmember Bloom suggested in addition to discussing whether to take minutes/notes during executive session, the discussion include whether executive sessions should be recorded. She acknowledged there may be some executive sessions that should never be recorded such as those regarding personnel. Councilmember Bloom explained Resolution 853 states the Council takes minutes of executive sessions and at some point the minutes will be available to the public if the reason for the Packet Page 469 of 471 executive session has expired. The issue is staff takes summary notes which are not approved by Council so they are not technically minutes. A discussion with the residents who were present ensued. Their comments included the following: Ron Wambolt, Edmonds, asked whether Councilmembers Bloom and Johnson had reviewed the materials from the Council retreat. Councilmember Johnson said she had and Councilmember Bloom said she was present at the retreat. Mr. Wambolt pointed out Mr. Reidy has done a great deal of research regarding this issue. Ken Reidy, Edmonds, acknowledged this was a complicated issue; taking minutes/notes was important to him because he believes citizens would get better representation by their elected officials and more honest government if the City Council and Mayor knew eventually the minutes of Executive Sessions could be released to the public in certain situations. Resolution 853 requires minutes be kept; if minutes require an audio or video recording, executive sessions should be recorded. Resolution 853 also addresses the concept of minutes being subject to release when the reason for the executive session expires. He acknowledged Edmonds is unique; he was not aware of any other cities that keep executive session minutes. This is an opportunity to build trust in local governance and for Edmonds to be a leader in transparency. He hoped the Council would go in that direction rather than to discontinue keeping minutes/notes. Diane Talmadge, Edmonds, commented a resolution was non-binding, she preferred the requirement be contained in an ordinance. She felt tensions build when elected officials know what occurs in executive sessions and citizens do not. Recording or minutes of executive sessions would bring tensions into balance and elected officials would be aware that the minutes could be released at a later date. If there are no recording/notes, executive sessions seem like secret meetings. The people’s right to know is of greater importance than elected officials’ right to discuss it without anyone looking. Ms. Talmadge said executive session minutes would also allow Councilmembers to refresh their memory if necessary regarding what was discussed in executive session. She wanted the public and the Council protected because it ultimately saved the City money. Damon Pistulka, Edmonds, commented a Councilmember could be presented information in an executive session that is later contradicted. Without documentation, there is nothing to substantiate the information provided in executive session. It was beneficial for all parties to have notes/minutes of executive sessions, especially in litigation. Current and future Councilmembers could also review notes/minutes of an executive session. Bruce Witenberg, Edmonds, suggested the City Attorney make a presentation at a Council meeting similar to the presentation at the retreat, including addressing public comments that have been made since that presentation. With regard to release of executive session minutes/notes, he commented that although a litigation or real estate matter may have been concluded, the City may use the same tactics and strategies in future negotiations/litigation; having that information made public could be a disadvantage to the City. The reason for the executive session and the passage of time are not the only criterion for releasing information. Other issues to consider include preserving the attorney/client privilege in an executive session and inadvertent disclosure if notes/minutes/recordings are kept of executive sessions. He suggested the City Attorney’s presentation also clarify who is the client in executive sessions. Packet Page 470 of 471 Mr. Reidy suggested also having a proponent of open government address the City Council in addition to the City Attorney to provide a balanced viewpoint. Even if executive session minutes are never released to the public, it is important to have executive sessions recorded and detailed minutes kept. Councilmember Bloom asked whether other cities record their executive session. City Clerk Sandy Chase said Edmonds is the only city she knows of that takes minutes/notes of executive sessions. Mr. Reidy noted Resolution 853 was passed on September 16, 1996 on the Consent Agenda; he asked whether there was any previous discussion. Ms. Chase recalled the City Council was holding a number of executive sessions at the time and there were similar concerns expressed; Resolution 853 was a response to the concerns at that time. Councilmember Bloom referred to SB 6109 which would have required a judge to review the audio recording if there was a public record request of an executive session to determine if it was truly necessary to hold an executive session. She asked why the Senate proposed that bill if other cities do not document their executive session. Ms. Chase stated her understanding that it may be due to efforts by Washington Coalition for Open Government (WCOG) and others. Mr. Pistulka commented executive session notes would be helpful regardless of whether they are released. He cited the example of business board meeting notes that provide useful information. Councilmember Johnson observed there is a balance between the public’s right/need/desire to know, risk assessment and the attorney/client privilege. Resolution 853 was a compromise in an attempt to appease all parties. However, the language in the resolution does not necessarily reflect the practice. Minutes require approval, notes do not. She suggested determining whether to modify the resolution or the practice. She supported having a presentation from the City Attorney on this subject at the full Council. Councilmember Fraley-Monillas suggested having a presentation from AWC and WCOG as well. Councilmember Johnson suggested MRSC as an additional resource. Other topics discussed included increased frequency of executive sessions this year, redaction of information in executive session minutes, the City Attorney’s presence at executive session, and assessing risk. Action: At next week’s meeting the City Attorney make a presentation, to be followed by Council discussion with the goal of a future public hearing and further input from AWC, WCOG, etc. C. Public Comments Public comment occurred during Agenda Item B. Adjourn: 8:21 p.m. Packet Page 471 of 471