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2012.07.17 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds JULY 17, 2012 6:30 P.M. - CALL TO ORDER / FLAG SALUTE 1.(15 Minutes)Convene in executive session regarding labor negotiations per RCW 42.30.140(4)(b). 6:45 P.M. - RECONVENE 2.(15 Minutes)Meet with candidates for appointment to the Sister City Commission and Historic Preservation Commission. 3.(5 Minutes)Approval of Agenda 4.(15 Minutes)Approval of Consent Agenda Items A.Roll Call B.AM-4960 Approval of City Council Meeting Minutes of June 26, 2012. C.AM-4970 Approval of claim checks #132842 through #132973 dated June 28, 2012 for $1,948,476.05, and claim checks #132974 through #133203 dated July 12, 2012 for $588,797.37. Approval of payroll direct deposit & checks #51451 through #51485 for $522,892.24, benefit checks #51486 through #51498 and wire payments for $226,180.98 for the period June 16, 2012 through June 30, 2012. D.AM-4959 Acknowledge receipt of a Claim for Damages from Gayle D. Hanks (amount undetermined). E.AM-4935 Approval of list of businesses applying for renewal of their liquor license with the Washington State Liquor Control Board, June 2012. F.AM-4941 Park Impact Fee Study G.AM-4979 Quarterly report regarding fiber optic opportunities. Packet Page 1 of 366 H.AM-4965 Utility Penalty Waiver Policy I.AM-4971 May 2012 Monthly Financial Report J.AM-4966 Quarterly Public Works Project Report K.AM-4975 Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility Easement. L.AM-4976 Authorization for Mayor to sign Supplemental Agreement #3 with David Evans & Associates for utility work on the Five Corners Roundabout project. M.AM-4964 Authorization for the Mayor to sign a Professional Services Agreement with Summit Law Group to provide legal services with respect to a forthcoming mediation between the City and the Edmonds Police Officers Association. N.AM-4969 Ordinance adding a new chapter to the Edmonds City Code relating to student representatives on the city's boards and commissions. O.AM-4938 Confirmation of the Mayor's appointment of Jill Van Berkom to the Edmonds Sister City Commission and Emily Rose Scott to the Historic Preservation Commission. 5.(5 Minutes) AM-4972 Community Service Announcement - Edmonds Cemetery Board Annual Walk Back in Time. 6.(5 Minutes) AM-4936 Proclamation in honor of Jan Steves' participation and completion of the 2012 Iditarod Trail Sled Dog Race. 7.(5 Minutes) AM-4961 Proclamation in recognition of Parks & Recreation Month 8.(15 Minutes) AM-4973 Swearing in Ceremony - Corporal Shane Hawley 9.(30 Minutes) AM-4958 Public hearing regarding clarifying existing code language and adding a new chapter to the Edmonds Community Development Code, Chapter 20.23 - Bed & Breakfasts (File No. AMD20120001). 10.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings 11.(5 Minutes) AM-4963 Edmonds Arts Commision Annual Report 12.(15 Minutes) AM-4899 Confirmation of appointment of Richard Utt to the Architectural Design Board. 13.(15 Minutes) AM-4962 Metropolitan Park District Exploratory Committee Recommendation. 14.(30 Minutes) AM-4978 Report on bids opened June 7, 2012 for the Talbot Road Storm Drain Improvements project and award of contract to Kamins Construction in the amount of $317,178.62. Packet Page 2 of 366 15.(5 Minutes) AM-4977 Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of contract to Totem Electric in the amount of $277,207.73. 16.(10 Minutes) AM-4967 2012 July Budget Amendment 17.(10 Minutes) AM-4968 Reserve Policy 18.(5 Minutes) AM-4980 Resolution related to the SSA Marine Gateway Pacific Rail Terminal project. 19.(15 Minutes) AM-4974 Report on City Council Committee Meetings of July 10, 2012. 20.(5 Minutes)Mayor's Comments 21.(15 Minutes)Council Comments ADJOURN Packet Page 3 of 366 AM-4960 4. B. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Approval of City Council Meeting Minutes of June 26, 2012. Recommendation Review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 06-26-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 07/10/2012 11:54 AM Finalize for Agenda Sandy Chase 07/10/2012 02:37 PM Form Started By: Sandy Chase Started On: 07/09/2012 04:26 PM Final Approval Date: 07/10/2012 Packet Page 4 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES June 26, 2012 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Kristiana Johnson, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember STAFF PRESENT Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carl Nelson, CIO Jerry Shuster, Stormwater Eng. Program Mgr. Rob English, City Engineer Kernen Lien, Associate Planner Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER YAMAMOTO, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 19, 2012. C. APPROVAL OF CLAIM CHECKS #132695 THROUGH #132841 DATED JUNE 21, 2012 FOR $605,691.24 (REPLACEMENT CHECK #132800 FOR $313.83). APPROVAL OF PAYROLL DIRECT DEPOSIT & CHECKS #51411 THROUGH #51442 FOR $449,154.89 AND BENEFIT CHECKS #51443 THROUGH #51450 AND WIRE PAYMENTS FOR $192,762.58 FOR THE PERIOD JUNE 1, 2012 THROUGH JUNE 15, 2012. D. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM SULAMMITE POLEVOY ($3,090.39). 3. AUDIENCE COMMENTS Thomas Sawtell, Edmonds, referred to comments he submitted regarding the Talbot Road Storm Drainage Improvement Project dated June 24, 2012. He stated comments 1-3 in his email were technical points that he assumed staff would review tonight. If the project is approved tonight and then challenged, the assertions he has made will be heard. His assertion was that under the project, untreated stormwater that was never on the property in the past will be added to the point source discharge into Browns Bay Packet Page 5 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 2 from the discharge pipe at 8229 Talbot Road. He pointed out the property owner’s representatives have objected to the design of the project and he asked for time to allow their ideas to be reviewed by staff and Council committee. He requested the Council not vote tonight and take the issue back to Council committee. He suggested Council ask staff for a pre-1970 aerial of the 8200 block of Talbot Road; the shoreline side of the road south of the project site will show a wetland and pond. In the 1970s the City permitted residential development in the hilltops and the shoreline in the 8200 block of Talbot Road on top of the wetland. The wetland and pond was obliterated and drains installed to take water into Browns Bay. The failure of those drains is in part driving this project. He questioned whether the City would proceed with this project if they had plans for a proper rehabilitation of Perrinville Creek including a new wetland on the property. Staff has said no, and the property owner’s representatives have said they would design the project differently. Al Rutledge, Edmonds, thanked Parks & Recreation Director Carrie Hite and Finance Director Shawn Hunstock for their presentation to the Kiwanis Club regarding the Metropolitan Park District. They also described the $1 million budget shortfall and budget reductions that will be necessary. Next, Mr. Rutledge provided a reminder of the Classic Car Show at Top Foods on July 14, a fundraiser for the food bank. Further information is available from Jerry Katcher (206 819-7737) or him (425-776-7130). Roger Hertrich, Edmonds, recalled he expressed concern to the Council in the past regarding the balance between the environment, wetlands, and critical areas and development. When wetlands and critical areas are developed, in the case of Talbot Road, the result is a high cost to the City for extra facilities and loss of fish habitat. The way to address that is not to proceed until all the answers are known and the problems have been studied. He agreed with Mr. Sawtell that it may be too early for a decision if the Council still had unanswered questions. Ron Wambolt, Edmonds, recalled when he was on the Council in 2008 he advocated for hiring a compensation consultant but a majority of the Council did not agree, primarily because City staff did not feel a compensation consultant was needed. In later years the Council realized a compensation consultant was needed and $50,000 was allocated in the 2011 budget to retain a compensation consultant. It then took until June 2011 for staff to request authorization to hire a consultant. A consultant was retained and a presentation was made to the Council in fall 2011, but then nothing else happened. A presentation and report from the compensation consultant has been scheduled on the extended agenda for last week, tonight and now for a meeting in July. The Council owes citizens an explanation about what is happening with regard to the compensation study. Mayor Earling responded he spoke with Parks & Recreation/Human Resources Director Carrie Hite on several occasions concerning this matter; some details are still being worked out. He anticipated a presentation would be made at the end of July. He assured there was no evil or conspiracy occurring; staff wants to ensure all the details are worked out before the presentation is made. Mr. Wambolt responded he has been involved in compensation studies; they do not take this long. Jim Ogonowski, Edmonds, a resident across the street from the Talbot Road Storm Drainage Improvement Project, posed the following questions: • What is the root cause that the project will solve? • When did the problems start? • What alternatives have been explored in developing this solution? • What is the potential collateral impact of implementing the proposed solution? 4. REPORT ON BIDS OPENED JUNE 7, 2012 FOR THE TALBOT ROAD STORM DRAIN IMPROVEMENTS PROJECT AND AWARD OF CONTRACT TO KAMINS CONSTRUCTION IN THE AMOUNT OF $317,178.62. Public Works Director Phil Williams commented there has been a great deal of conversation over the past 2-3 days between staff, Council, and citizens as well as regulatory agencies visiting the City. He Packet Page 6 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 3 displayed a GIS photograph of the project area. He explained obtaining hydrology approval from Washington Department of Fish and Wildlife (WDFW) often involves agreeing to do mitigation for the project to offset impact on the environment. In this case, the City agreed to a package of mitigation that will cost approximately $60,000 and will be implemented in the upper Perrinville Creek Basin in the vicinity of the post office where major erosion occurs. As this basin grew and developed over the years and more hard surface, roads, rooftops, driveways, parking lots, commercial development were constructed, the result was a situation where stormwater is produced more quickly and in higher quantities which results in higher creek flows, more erosion, and more sediment. The result is not good for any biota in the stream, certainly not fish, but also not aquatic insects, plant life, etc. That is not unique to Perrinville Creek; it is true of many urban drainages in Edmonds. It is a long range problem and the solutions will be robust and expensive. This project will address some of that in Perrinville Creek in the upper portion of the basin. Councilmember Petso referred to the request to delay a decision on the project. She asked whether the project could be completed this year if a decision were delayed until July 17. Mr. Williams answered he believed so noting the sooner the better in order to accomplish the project within the fish window, July 1 to September 30. He hoped any delay would be for a reason and that an explicit plan be developed with regard to what would happen during the delay period and the questions that remain to be answered. Staff will do everything possible to get those questions answered during that time. Councilmember Buckshnis asked Mr. Williams to review the GIS photograph. Mr. Williams identified the existing stormwater collection system in Talbot Road (depicted in orange on the photograph) that merges with the Perrinville Creek channel. He also identified the natural channel of Perrinville Creek (depicted in green on the photograph). He explained the existing pipe is a small, 12-inch line throughout much of its length, it suffers from root intrusion, dips and sags and does not convey much water. The models suggest the pipe can only handle 1 cubic foot per second (cfs) or 448 gallons/minute. The calculations for the part of the drainage area indicate a ten year storm could produce 25 cfs through a pipe that handles only 1 cfs. He identified where in that circumstance several locations are surcharged, manhole covers blown off and the water flows out, down a driveway and into a garage and home. This has been a slowly building problem as the drainage basin continues to develop. This project will address that serious flooding problem. Councilmember Buckshnis inquired about another orange line on the photograph, labeled “existing diversion structure.” Mr. Williams answered the diversion structure/splitter box was installed in 1994. Its purpose is to not allow the channel to be surcharged and flood during high flows but split off a portion of the high flow and send it out a specifically constructed diversion pipe under the railroad tracks that discharges to Puget Sound. It functions but staff acknowledges the diversion structure is not exactly the right tool for this purpose. That is a bigger project for discussion on a later date. Councilmember Buckshnis asked Mr. Williams to explain the originally permitted route (depicted in red on the photograph). Mr. Williams explained when this project began four years ago, the obvious solution was to replace the existing pipe on the existing alignment with a bigger pipe. However, there are homes close together, landscaping, mature trees, fencing, berms, etc. and that would have been very impactful to the two property owners. Option 2 was the originally permitted route. The intent was to run the pipe down an existing easement to a sewer pump station, across the lower part of two parcels, both owned by the same property owner and enter the Perrinville Creek channel. That alignment went through design and permit; the property owner signed the application for the permits but declined to sign the property easement to construct the line. Councilmember Buckshnis asked why the property owner would not sign the easement. Mr. Williams answered the property owner seemed to support the project but decided not to give the City an easement. Councilmember Buckshnis commented that seemed like a more direct route than the route currently under consideration. Packet Page 7 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 4 Councilmember Buckshnis asked about the currently permitted route (depicted in blue on the photograph). Mr. Williams answered that line is less expensive although that is not the primary driver. Some of the advantages include a portion that is entirely in City right-of-way and there is an easement for another portion. One of the problems with this alignment is the road goes uphill at that point and the pipe will need to be approximately 20 feet deep at the road. The currently permitted route will connect to the existing outfall pipe and will carry stormwater, not creek water. Mr. Williams identified the location of a weir, explaining a weir is an opening through which water flows. If there is a constant head and a certain sized orifice, the flow of water can be predicted. The purpose of the weir is to limit the amount of water that can flow into the lower channel. Anything in excess of that amount such as in a major storm event, would go out the diversion pipe. In a high water event, water will build up behind the weir and overflow into the splitter box and go out the pipe. The size of the weir regulates the amount of water that goes down the channel; since additional flow is being introduced, there will be flow matching at high flow by changing the size of the weir so that the same amount goes out the outfall pipe. Councilmember Buckshnis asked whether the change will create more stormwater due to bigger pipes and make water flow faster out the existing pipe at the diversion structure. Mr. Williams answered no; if there is 25 cfs coming down the pipe in a 10-year storm event, the hydrologic calculations that have been done to size the weir would allow 25 more cfs to go down the channel, resulting in the same amount of water going out the pipe in a high flow event. If there was previously a smaller pipe and now there is a larger pipe and not as many manholes, Councilmember Buckshnis assumed there would be more water flowing; in the current configuration water gets backed up. Mr. Williams explained water does not backup and create a lake; it comes out in various places and eventually reaches the same location, just not in the pipe. Councilmember Fraley-Monillas asked if the impact of the additional stormwater on fish had been determined. Mr. Williams qualified his answer, saying he is a biologist but not a fisheries biologist; the City does not have a fisheries biologist on staff and must rely on consultants or agencies. In this case the City needed a hydrology project approval permit from WDFW, the responsible agency to implement that section of state code. The City applied for the permit, had many discussions with WDFW regarding the originally permitted route and the currently permitted route. WDFW reviewed the City’s plans and specifications, considered the impacts to fish, reviewed the pros and cons of the project and issued the City a permit. He referred to a recent email from WDFW that states they are aware of the project, understand the intent and support the project. He acknowledged there may be impact to fish but in the opinion of WDFW this was a meritorious project that deserved to be permitted. Councilmember Fraley-Monillas asked what Mr. Williams would do if the City had unlimited resources. Mr. Williams answered he liked the idea that has been discussed of daylighting the entire creek. That is not a simple project to permit or execute. If the City had access to the property where the existing diversion structure is located, Perrinville Creek could be rerouted and a fish-passable open bottom culvert/arch created under the railroad tracks. He acknowledged that would be a great project and would eliminate the diversion box. Now that the City has WDFW’s approval to do maintenance on the diversion structure as often as is necessary, it will be better for fish and better for Perrinville Creek. Councilmember Fraley-Monillas asked whether daylighting Perrinville Creek would be the City’s eventual plan if resources became available. Mr. Williams answered there would need to be more conversations before he could say that was the plan. Even if a major reworking of the Perrinville Creek channel occurred, the currently permitted route would still be useful as a stormwater outfall. Packet Page 8 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 5 Councilmember Fraley-Monillas referred to the currently permitted route, observing that neither staff nor WDFW believed it would have an impact on fish or habitat. Mr. Williams stated any project has impacts particularly during the construction phase. With regard to whether it will have a lasting or measurable impact on fish, he would take the word of WDFW. Councilmember Fraley-Monillas said WDFW is only stating they would assure adequate protection of fish life. She was unsure what that meant. Mr. Williams said WDFW feels the project has done what it needs to do to adequately protect the fishery resource in Perrinville Creek. He acknowledged that was not saying the project would have absolutely no impact; he did not believe that was possible. He acknowledged there is a lot of confusion with regard to what fish are in this part of Perrinville Creek. He described how the diversion structure would be cleaned: staff will seek approval from WDFW, put fish-catching nets above and below the diversion box, electroshock the fish and gently move them outside the zone to be returned later. A valve will be opened to briefly run the creek through a pipe. Staff will then excavate the rocks, sand and gravel that have accumulated as a result of erosion above and restore the function of the diversion box. The fish would then be returned to the creek, nets removed, etc. That process would be repeated in a few months after rain storms fill the diversion box again. He summarized that will not be a trivial commitment of City resources. Councilmember Buckshnis commented if the existing pipe is no longer used, the stormwater flow will be increased via a larger pipe. Mr. Williams stated the same amount of water is flowing downhill out of the basin; it will either be in the pipe because there is room in the pipe or it will find a way out of the pipe and bubble up somewhere else. With the existing pipe, it overflows the pipe, goes down a driveway, around and through the house and ends up at the same place. The amount of stormwater is dictated by the amount of rain and impervious surface. A larger pipe will retain more of the water rather than flooding property. Councilmember Buckshnis observed the existing pipe will be shut down. Mr. Williams agreed it will be. Councilmember Bloom noted one of Mr. Sawtell’s concerns is the diversion pipe does not clean the water before it reaches Puget Sound as Perrinville Creek does. She asked whether that would create more impact to Puget Sound and fish and wildlife. Mr. Williams answered in a natural channel with all the right features some sediment may settle in the channel rather than reach Puget Sound. He noted sediment in the stream channel will be moved out in the next big storm event. He referred to the alluvial fan at the bottom of Perrinville Creek, assuming there would have been less evidence of that 100 years ago. Councilmember Bloom stated vegetation in the creek provides some cleansing compared to a stormwater pipe. Mr. Williams agreed, acknowledging there were some biological processes occurring in an open channel that would not occur in an enclosed pipe carrying the same flow. He agreed better treatment would occur in an open channel versus a pipe although a biofilm does form on the inside of pipes. Mayor Earling asked if the City would need to seek another permit if the project were delayed a year. Stormwater Engineering Program Manager Jerry Shuster answered no; the current permit is good through 2013. Mayor Earling asked how much money and time had been invested in this project to date. Mr. Williams answered approximately $125,000 for design and putting the project out to bid. Mayor Earling asked how long the project had been under development. Mr. Williams answered approximately four years. There was evidence in the file that the function of this pipe has been identified as a problem since 1989. Mayor Earling asked if it could be assumed that construction costs would increase if the project were delayed a year. Mr. Williams answered that was a fair assumption. Any delay of more than a month would kill the project for 2012. He could only see doing that if there was something that could be expected to happen between now and next year. Otherwise this area will go through another winter with the possibility of additional storms causing additional damage. The focus has been on the biological resources in Perrinville Creek but there was also a life safety issue for the property owner impacted by flooding. He did not view this project as inconsistent with future plans or plans that may yet be developed Packet Page 9 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 6 for Perrinville Creek. The proposed pipe would still have value from a public safety and property damage perspective. Councilmember Fraley-Monillas was interested in getting WDFW’s perspective with regard to the project’s impact on fish. The letter from WDFW does not address it other than the comment that they assure adequate protection of fish. She recalled at least one citizen has been putting fish into the creek over the years. She asked whether a WDFW representative could come and talk to the Council. Mr. Williams suggested developing a list of questions and have WDFW provide written responses. He suggested Councilmembers forward their questions to him and he would forward them to WDFW. Council President Peterson asked whether the City has paid claims due to the inadequate storm drainage. Mr. Williams answered yes. Council President Peterson asked how the claims were paid. Mr. Williams answered they were paid by WCIA; if the City has a major claim, the premiums increase so ultimately it is the stormwater rate payers who pay the claims. Council President Peterson explained his concern with delaying the project is that the number of severe storm events is increasing. He asked if the City is more financially exposed if the project is delayed and future severe storm events cause further damage. Mr. Taraday answered it was difficult to respond because he was not familiar with the claims that have been paid. It was his understanding none had led to litigation. In addition, there are so many unknowable factors such as how big next winter’s storms will be, what kind of damage will they cause, etc. Council President Peterson pointed out the genesis of this project was to alleviate flooding on private property due to inadequate infrastructure. If it is not fixed, it will not get better. He urged Council to take the financial risk of a delay and future damage into consideration. Councilmember Yamamoto agreed with Council President Peterson. The main impetus for this project was to prevent flooding on one property. Mr. Williams agreed that was the purpose of this project. Councilmember Yamamoto commented effects on the creek can be considered in the future; the current issue is to prevent flooding. He pointed out Perrinville Creek originates in Lynnwood; the City needs to work with Lynnwood to improve the entire creek channel. He was in favor of proceeding with the proposed project. Councilmember Petso commented it was premature to discuss the results of delaying the project for a year. The Council can delay its decision for a few weeks, gather information, have more communication and make a decision whether to proceed or delay the project at that point. That decision would then be made with more information and understanding than the Council has tonight. She supported rescheduling this item for action on the July 10 or 17 meeting, noting she has learned a great deal during the past 24 hours. The only way the Council can fail is if nothing is done during the intervening weeks. Councilmember Fraley-Monillas commented she was less concerned with the route of the pipe but wanted some questions answered with regard to fish. In addition to protecting the City’s funds, Councilmembers are responsible for protecting the environment in Edmonds. This flooding has been occurring for 20 years; a 2 week delay was not unreasonable in order to get questions answered by WDFW. Councilmember Johnson shared what she had learned over the past week. She thanked Diane and Robert Bernhoft for organizing a walkabout on this project last Saturday. She met with ten other people including Tom Sawtell; Robert Cofferlot, Sierra Club; Jim and Beth Ogonowski; Nancy and Dick Harrison; and Birch and Stacey Ingers. She also met with members of the Public Works Department including Phil Williams, Jerry Shuster, and Rob English. She learned there is a sediment removal scheduled on July 9. At that time the fish will be stunned, netted and removed. It will be possible to determine what species are in Perrinville Creek. Bob Shepard at Seaview Elementary has been doing fish release in Perrinville Creek for several years. She suggested learning more about that effort. She also learned there is a stream keepers Packet Page 10 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 7 group that has walked and photographed Perrinville Creek from the head to the outlet; the photographs are available on their website. In the next few weeks there are plans to discuss Perrinville Creek drainage and sediment with Lynnwood. She looked forward to compiling all the information for the Council’s consideration in making a decision on this project. She agreed additional time was needed to study the issue. Councilmember Buckshnis, a member of WRIA 8, explained WRIA 8 received grant funding for the Edmonds Marsh last year. Staff plans to bring some of the smaller watersheds to WRIA 8’s attention. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO REFER THIS MATTER TO COUNCIL COMMITTEE ON JULY 10 AND FULL COUNCIL ON JULY 17. Councilmember Fraley-Monillas preferred to have it come to full Council. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO AMEND THE MOTION TO HAVE THE MATTER COME TO COUNCIL ON JULY 17. THE VOTE ON THE AMENDMENT CARRIED (5-2), COUNCIL PRESIDENT PETERSON AND COUNCILMEMBER YAMAMOTO VOTING NO. THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED (5-2), COUNCIL PRESIDENT PETERSON AND COUNCILMEMBER YAMAMOTO VOTING NO. Mayor Earling declared a brief recess. 5. UPDATING THE CITY OF EDMONDS CITY CODE (ECC) 4.12 AND PORTIONS OF EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) TITLE 16 TO ALLOW MOTORIZED MOBILE VENDORS. (FILE NO. AMD20100012) Associate Planner Kernen Lien explained the City continues to receive requests from persons who wish to operate motorized mobile food vending services within the City. There is confusing and conflicting language within the Edmonds City Code (ECC) and Edmonds Community Development Code (ECDC) as to whether motorized mobile vendors are an allowed activity within the City. ECC 4.12 provides the framework for licensing Peddlers, Solicitors and Street Vendors. ECC 4.12.010 defines these different types of activities as: A. “Solicitor” or “peddler” means any person who shall sell, offer for or expose for sale, or who shall trade, deal or traffic in any goods or services in the city by going from house to house or from place to place or by indiscriminately approaching individuals. B. “Street vendor” means any person who shall sell food, flowers, nonalcoholic beverages only, and/or other goods or services from a nonmotorized mobile vending unit, in the commercially zoned areas of the city of Edmonds. Motorized mobile vendors fit within the broad definition of solicitor in that they sell “goods” from “place to place”. However, motorized mobile vendors do not fit into the more narrow definition of street vendor which refers to “nonmotorized mobile vending unit” such as hot dog carts. Under these definitions, motorized mobile vendors may operate as a solicitor under a solicitors license obtained from the City Clerk. However, where they could operate is limited by the zoning code. Within Title 16 of the ECDC, many of the commercial zones (Downtown Business, Neighborhood Business, Community Business, General Commercial, and Commercial Waterfront) have operating restrictions which state that, “All uses shall be carried on entirely within a completely enclosed building…” and vehicles do not fit that definition. While a motorized mobile vendor may be allowed to operate under a solicitors license, the areas they would most likely locate restrict uses to buildings, which Packet Page 11 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 8 would exclude motorized mobile vendors. As the code currently exists, it appears that motorized mobile vendors may be permitted, but their operation is restricted to certain zones which include the residential zones, Public, and Planned Business. At the July 19 Council meeting, the Council directed staff to update relevant sections of ECC and ECDC to make it clear that motorized mobile vending units are permitted in the City. In addition to amending ECC 4.12, Title 16 of the ECDC also needed to be updated; therefore this was taken to the Planning Board for their consideration. While the Planning Board would not normally review changes to ECC, there is significant overlap between allowing motorized mobile vending units in ECC 4.12 and how that use relates to other provisions within ECDC, therefore, the Planning Board reviewed proposed amendments to ECC 4.12 and ECDC Title 16 and forwarded a recommendation to the Council. The Planning Board discussed possible amendments to allow motorized mobile vending units during four meetings – two workshops, a public hearing and a continued public hearing. The Planning Board highlighted two items for discussion before City Council, 1) what zones motorized mobile vending units should be allowed to operate in, and 2) whether only mobile food trucks should be permitted, or could other goods and services be sold out of motorized mobile vending units. Mr. Lien reviewed proposed changes to ECC 4.12: • Added definition for motorized mobile vending units o In its current form would allow more than just food trucks • Zones where vending units were allowed to operate were removed from the definition of street vendor and moved into ECC 4.12.055 • Removed requirement for Architectural Design Board (ADB) review o No criteria was associated with requirement • Section 4.12.055 o Subsection B.1 – details zones vending units would be allowed to operate in o Subsection I – states vending units may operate in parks with a concessions agreement o Subsection L – requires written permission from property owner when locating on private property or permission from the City when locating on or next to City property o New subsection M – requires a circulation plan when mobile vending units locate in parking lots to ensure mobile vending units do not interfere with vehicular or pedestrian traffic or safety. If locating in a parking lot, the business still is required to have sufficient parking to meet their parking requirements per the code o New Subsection O – requires mobile vending units be ¼ mile away from special events such as Taste of Edmonds or Edmonds Arts Festival • 4.12.065 o New Subsection D, mobile vending units hours of operation (correlate with outdoor dining) Mr. Lien reviewed revisions to Title 16: • Added exceptions that would allow motorized and nonmotorized mobile vending units to operate within the operating restrictions of the BD, BC, CW and CG zones. Mr. Lien explained after reading the Council agenda memo, Finance Director Shawn Hunstock suggested the following amendment (this was not reviewed by the Planning Board): • Add a new subsection to ECC 4.12.020 that specifies that vendors must report any sales made within the City to the Department of Revenue as sales that occur in the City to ensure the City receives sales tax from vending unit sales. Mr. Lien referred to one of the items highlighted by the Planning Board regarding which zones motorized mobile vending units should be allowed to operate in. He referred to an email from Randy and Brooke Packet Page 12 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 9 Baker, Chanterelle Restaurant, who were opposed to allowing mobile vending units to operate in the downtown area. He explained earlier drafts of ECC 4.12 had different operating restrictions for nonmotorized units versus motorized units. As the Planning Board discussed it further, they broadened the areas that should be allowed and ultimately recommended allowing them nearly everywhere and to allow the market to determine where food trucks would be located. Mr. Lien reviewed the second item the Planning Board highlighted, whether only mobile food trucks should be permitted, or could other goods and services be sold out of motorized mobile vending units, explaining there have been some inquires about operating other types of business from mobile units such as a mobile boutique. Councilmember Buckshnis observed the only requirement other than reporting sales tax would be a $200 annual fee. Mr. Lien advised each mobile vending unit would be required to pay a $200 annual fee. City Clerk Sandy Chase explained a solicitor is different than a street vendor. There is currently a $25 fee plus a $10 investigation fee for a solicitor plus $8 per individual. Councilmember Buckshnis asked about health code inspections. Mr. Lien explained the food trucks would be required to obtain health permits from Snohomish County. Councilmember Bloom asked whether the $200 annual fee was the proposed fee or the current fee. Mr. Lien answered that was in the existing code. Councilmember Bloom asked whether that was in addition to a business license. Ms. Chase answered it was in lieu of a business license. A business license is generally for a business in an established location. Councilmember Bloom asked the cost of a business license. Ms. Chase answered a new commercial business license is $125; a home business license is $100; renewals are $50. Councilmember Bloom asked why the annual fee for a mobile vending unit was higher than the business license. Ms. Chase answered the $200 fee is for a street vendor which is quite different than a solicitor. Mr. Lien read the proposed language, for each mobile vending unit there shall also be an annual fee of $200. Ms. Chase explained the one mobile vending unit in the City, Here and There, only has a solicitor’s license ($25 annual fee plus $8 per employee) and does not have a street vendor’s license. The $200 fee was previously for a use such as an espresso cart in front of a business which would have required ADB review. Mr. Lien explained the ADB review was removed; one of the reviews that would be required under the proposed amendments would be in regard to parking, ECC 4.12.055.M.1, “…The location and circulation plan shall require approval by the city traffic engineer to ensure the vending unit will not interfere in any way with vehicular or pedestrian traffic or safety.” Councilmember Bloom asked about Public zoned property. Mr. Lien identified Public zoned properties downtown which include the wastewater treatment plant, the old Public Works site, Brackett’s Landing, and Olympic Beach. In order to locate in a Public zoned property, most of which are parks, the mobile vending unit would also need a concessions agreement. This issue was initially considered along with the concessions agreement but required Planning Board review. Mr. Lien explained the Planning Board thought the high school which is also Public zoned may want to allow mobile vending units. A new section L.2 was added that addresses public-owned properties. Councilmember Petso asked about the protection of existing businesses. For example she envisioned Burger King and Dairy Queen near the high school would not be interested in having food trucks at the high school property. She asked whether there was any language that would prevent food trucks from locating within a certain distance of a competing establishment. Mr. Lien answered that was not specifically addressed. There is language that requires nonmotorized vending units locating in the right- of-way to get permission of the abutting property owner. A vending unit locating on private property would only be required to get permission from the property owner. In accordance with Planning Board Packet Page 13 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 10 direction, the first draft of the zones where motorized vending units would be allowed would have prohibited them within the BD1 zone to prevent competition with restaurants. Initially motorized vending units were only allowed in the BD2 and BD3 zones. As the Planning Board discussed this further, they decided to allow motorized vending units in all commercial zones and allow the market place to decide where they would locate. Councilmember Petso observed one option would be to limit motorized vending units to certain zones. She asked if the Council could establish a distance from a competing establishment. Mr. Lien answered that could be done; Seattle’s code has language regarding the distance from a restaurant. Councilmember Petso observed that would be subject to interpretation with regard to what was a competing restaurant. Mr. Lien suggested a distance would be easier; it would be measured from the outside parcel line. Councilmember Petso pointed out many of the City’s commercial areas are adjacent to residential. She suggested establishing a distance requirement so that a motorized vending unit did not park outside a residence. Mr. Lien agreed that could be added. The hours of operation differ if a motorized vending unit is located next to residential property. If surrounded by commercial property, the hours of operation are 6:00 a.m. – 11:00 p.m.; next to residential zoned property the hours of operation are 8:00 a.m. - 9:00 p.m. Councilmember Petso cited Firdale Village as an example where a distance from a residence requirement would be appropriate. Councilmember Petso referred to the elimination of the requirement for ADB review. She asked if that eliminated any ability to regulate how the trucks look. Mr. Lien displayed several photographs of motorized vending units. He explained there were no criteria associated with the ADB review. One of the initial requirements that accompanied removal of the ADB review was to require motorized vending units be manufactured for that purpose. However, one of the characteristics of the food trucks is their artistic value. Many are conversions of utility trucks or RVs. One of the people who testified before the Planning Board had an RV that was converted by a company that specializes in converting RVs to food trucks. The Planning Board recognized the artistic value of the trucks and decided not to have any criteria with regard to their appearance. Councilmember Petso observed standards would need to be established if the ADB review were reinstated. Mr. Lien agreed. Councilmember Petso inquired about tables, chairs, awnings, etc. around food trucks. Mr. Lien answered that was addressed by the parking requirement; a food truck could not occupy so much space that the business no longer met its parking requirements. The regulations also require motorized vending units to pick everything up each evening. He noted motorized vending units operate in different ways, some move around to different locations throughout the day and some establish themselves in one place. The Planning Board envisioned a temporary location where the motorized vending unit would park for a few hours and move on to another site. Councilmember Petso commented she was familiar with one of the parking lots used by Here and There. She asked if motorized vending units, tables, chairs, etc. could occupy half the parking lot if the building only needed the other half to meet its parking requirement. Mr. Lien answered yes; as long as they met the parking requirements and received circulation approval from the traffic engineer. They would still be required to pick up everything when they leave each day. Councilmember Yamamoto expressed concern with a food truck locating next to an established business. Although he supported entrepreneurship, it is important to recognize that people are establishing their businesses and paying rent. He was aware of only one motorized vending unit, Here and There, and asked if there had been an influx of requests. Mr. Lien answered Here and There was the first one and that was Packet Page 14 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 11 when the conflicts were discovered. There have been 3-4 additional inquiries from food trucks and a mobile boutique. Councilmember Yamamoto asked about the agreement to locate on private property. Mr. Lien answered the agreement with the property owner is outside the City’s permitting process. A signed letter of approval would need to accompany their application. Councilmember Yamamoto reiterated his primary concern was a mobile vending unit locating close to an established business. For example, if he had a restaurant, he would not want a sandwich truck locating across the street. Mr. Lien explained there is currently no requirement for separation from a business. The only separation requirement is for special events downtown; similar language could be drafted to establish distance from a restaurant. Councilmember Fraley-Monillas agreed with Councilmember Petso regarding distance from residential areas, commenting motorized vending units would be inappropriate in neighborhoods. She urged caution with determining where a motorized vending units could locate, citing free competition. Using Councilmember Yamamoto’s example, she pointed out a competing business could locate across the street. She commented Edmonds is more than downtown restaurants; there are motorized vending units on Highway 99. Mr. Lien pointed out the motorized vending unit on Highway 99 is in Esperance, not Edmonds. Councilmember Buckshnis suggested a separation of 1 mile from a special event. She also suggested scheduling a public hearing. She cited the very different dining experience at a motorized vending unit. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO HOLD A PUBLIC HEARING. Council President Peterson asked whether a food truck could park on a City street. Mr. Lien answered under the proposed language, a food truck could not park in right-of-way designed for traffic or parking. Council President Peterson relayed the concern that there would be a line of food trucks down 5th. Mr. Lien responded that would not be allowed. Council President Peterson suggested Councilmembers submit their proposed changes in writing to Mr. Lien and Mr. Lien present the revisions at a public hearing the first week of August. Councilmember Bloom referred to ECC 4.12.055.1.B, “In addition to the licensing requirements of this chapter, any street vendor shall be required to obtain a street use permit. Application fees for street use permits are those established by the city council by resolution in its sole legislative discretion…” She asked if the Council could discuss the fees. Mr. Taraday answered the City Council can always amend its fees and the Council approves its fees annually via resolution. Mr. Lien advised the last update was in 2009. The license fees for solicitors, peddlers or street vendors are established in ECC 4.12.030 and not the fee schedule. That section was last updated in 1996. Ms. Chase advised the Council could consider the fees listed in the code as part of this review. Mr. Lien advised street use permit fees are contained in the fee resolution. THE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 6. REPORT ON OUTSIDE COMMITTEE/BOARD MEETINGS Councilmember Bloom reported the SeaShore meeting on the first Friday included a presentation by Climate Solutions and SSA Marine regarding coal trains and environmental impact studies that many Packet Page 15 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 12 municipalities are requesting. In response to that presentation, she wrote a letter to SSA Marine commending them for looking at all environmental impacts along the proposed coal train route. Councilmember Fraley-Monillas reported whooping cough has become an epidemic, particularly in Snohomish County. She urged everyone to get vaccinated. Councilmember Yamamoto reported at yesterday’s Port Commission meeting, the Commission unanimously approved moving forward with the Harbor Square Plan. He also reported on SnoCom, relaying they paid off their loan for NewWorld, a savings of $122,000. With those savings, SnoCom plans to reduce the amount they charge each participating jurisdiction. Councilmember Petso reported the Regional Fire Authority (RFA) planning group has more or less approved the plan that will come to Councils in the fall. She relayed an effort by Council President Peterson, Mayor Earling and she to get a review of the RFA work to date by an outside professional to ensure when assumptions are made or changed about operational issues in the RFA plan, an outside expert has determined whether they are reasonable. Mayor Earling reported Sound Transit is discussing how the Northgate station will operate. He was successful in getting a provisional station at 220th & 1-5 studied for the potential alignment between Northgate and Lynnwood. 7. EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION PER RCW 42.30.110(1)(i)(iii). At 9:06 p.m., Mayor Earling announced that the City Council would meet in executive session regarding potential litigation per RCW 42.30.110(1)(i)(iii). He stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. He stated action may occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Johnson, Fraley- Monillas, Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday and City Clerk Sandy Chase. The executive session concluded at 9:44 p.m. Mayor Earling reconvened the regular City Council meeting at 9:45 p.m. 8. MAYOR'S COMMENTS Mayor Earling reported he attended the AWC conference in Vancouver where the City received a Municipal Excellence Award for its Going Green Plan. Snohomish County Tomorrow was also recognized for their work. The conference included a very interesting presentation with 30-35 cities interested in the coal trail issue. 9. COUNCIL COMMENTS Councilmember Johnson reported there will be a presentation on Wednesday, June 27 at the Planning Board meeting in Council Chambers regarding form based codes. Councilmember Buckshnis reported the presentation regarding form based codes will be televised. She next reported Snohomish County Tomorrow received a Governor’s Special Merit Award for their work on Countywide Planning Policies (CPP). She recognized Rob Chave for his involvement in developing the CPPs. Councilmember Fraley-Monillas thanked Councilmember Johnson and Mr. Shuster for taking her on a tour of Perrinville Creek. Packet Page 16 of 366 Edmonds City Council Draft Minutes June 26, 2012 Page 13 10. ADJOURN With no further business, the Council meeting was adjourned at 9:49 p.m. Packet Page 17 of 366 AM-4970 4. C. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type: Action Information Subject Title Approval of claim checks #132842 through #132973 dated June 28, 2012 for $1,948,476.05, and claim checks #132974 through #133203 dated July 12, 2012 for $588,797.37. Approval of payroll direct deposit & checks #51451 through #51485 for $522,892.24, benefit checks #51486 through #51498 and wire payments for $226,180.98 for the period June 16, 2012 through June 30, 2012. Recommendation Approval of claims, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2012 Revenue: Expenditure:3,286,346.64 Fiscal Impact: Claims $2,537,273.42 Payroll Employee checks and direct deposits $522,892.24 Payroll Benefit checks and wire payments $226,180.98 Total Payroll $749,073.22 Attachments Claim Checks 06-28-12 Claim Checks 07-12-12 Packet Page 18 of 366 Claim Checks 07-12-12 Project Numbers 07-12-12 Payroll Benefit payments 07-05-12 Payroll summary 07-05-12 Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/12/2012 11:30 AM City Clerk Sandy Chase 07/12/2012 11:50 AM Mayor Dave Earling 07/12/2012 04:09 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Nori Jacobson Started On: 07/12/2012 09:54 AM Final Approval Date: 07/12/2012 Packet Page 19 of 366 06/28/2012 Voucher List City of Edmonds 1 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132842 6/28/2012 041695 3M XAM3522 TP48187 Traffic Control - White High Intensity Traffic Control - White High Intensity 111.000.653.542.640.310.00 472.50 9.5% Sales Tax 111.000.653.542.640.310.00 44.88 Traffic Control -White Diamond GradeTP48188 Traffic Control -White Diamond Grade 111.000.653.542.640.310.00 281.25 9.5% Sales Tax 111.000.653.542.640.310.00 26.72 Traffic Control - White 30" x 50 YDTP48189 Traffic Control - White 30" x 50 YD 111.000.653.542.640.310.00 183.75 White Reflective Sheeting 30" x 50 YD 111.000.653.542.640.310.00 240.00 9.5% Sales Tax 111.000.653.542.640.310.00 40.25 Traffic Control - Black 30" x 50YDTP48190 Traffic Control - Black 30" x 50YD 111.000.653.542.640.310.00 183.75 9.5% Sales Tax 111.000.653.542.640.310.00 17.45 Total :1,490.55 132843 6/28/2012 065052 AARD PEST CONTROL 308122 1-13992 PEST CONTROL 411.000.656.538.800.410.23 69.00 9.5% Sales Tax 411.000.656.538.800.410.23 6.56 Total :75.56 132844 6/28/2012 061029 ABSOLUTE GRAPHIX 612341 X-FIT T SHIRTS T SHIRTS FOR X FIT CAMP 001.000.640.574.200.310.00 285.25 9.5% Sales Tax 1Page: Packet Page 20 of 366 06/28/2012 Voucher List City of Edmonds 2 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132844 6/28/2012 (Continued)061029 ABSOLUTE GRAPHIX 001.000.640.574.200.310.00 27.10 CAMP STAFF & JC T SHIRTS612347 DAYCAMP STAFF AND JC T SHIRTS 001.000.640.575.530.310.00 366.48 9.5% Sales Tax 001.000.640.575.530.310.00 34.82 DAYCAMP T SHIRTS612357 DAYCAMP T SHIRTS 001.000.640.575.530.310.00 634.20 9.5% Sales Tax 001.000.640.575.530.310.00 60.25 YOST POOL STAFF SHIRTS612359 YOST POOL STAFF SHIRTS 001.000.640.575.510.310.00 246.06 9.5% Sales Tax 001.000.640.575.510.310.00 23.38 SPRING LEAGUE SHIRTS612366 SHIRTS FOR SOFTBALL,VOLLEYBALL AND 001.000.640.575.520.310.00 472.47 9.5% Sales Tax 001.000.640.575.520.310.00 44.88 Total :2,194.89 132845 6/28/2012 066054 ADIX'S BED & BATH FOR DOGS AND JULY 2012 ANIMAL BOARDING FOR 7/12 -EDMONDS AC ANIMAL BOARDING FOR 07/12 001.000.410.521.700.410.00 2,097.71 Total :2,097.71 132846 6/28/2012 069751 ARAMARK UNIFORM SERVICES 655-6248284 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 25.88 9.5% Sales Tax 001.000.640.576.800.240.00 2.46 Total :28.34 2Page: Packet Page 21 of 366 06/28/2012 Voucher List City of Edmonds 3 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132847 6/28/2012 069751 ARAMARK UNIFORM SERVICES 655-6224144 21580001 UNIFORM SERVICES 411.000.656.538.800.240.00 72.90 9.5% Sales Tax 411.000.656.538.800.240.00 6.93 21580001655-6236308 UNIFORM SERVICE 411.000.656.538.800.240.00 57.50 9.5% Sales Tax 411.000.656.538.800.240.00 5.46 Total :142.79 132848 6/28/2012 071124 ASSOCIATED PETROLEUM 0315749-IN 01-7500014 DIESEL FUEL 411.000.656.538.800.320.00 3,372.85 9.5% Sales Tax 411.000.656.538.800.320.00 320.42 Total :3,693.27 132849 6/28/2012 070305 AUTOMATIC FUNDS TRANSFER 65132 E7FG.1,730 STORMWATER INSERTS E7FG.1,730 Stormwtaer Inserts 412.200.630.594.320.410.00 122.83 9.5% Sales Tax 412.200.630.594.320.410.00 11.67 E7FG.2,375 STORMWATER INSERTS65219 E7FG.2,375 Stormwater Inserts 412.200.630.594.320.410.00 168.63 9.5% Sales Tax 412.200.630.594.320.410.00 16.02 Total :319.15 132850 6/28/2012 070305 AUTOMATIC FUNDS TRANSFER 65131 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #100 Printing 411.000.652.542.900.490.00 90.20 UB Outsourcing area #100 Printing 411.000.654.534.800.490.00 90.20 3Page: Packet Page 22 of 366 06/28/2012 Voucher List City of Edmonds 4 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132850 6/28/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER UB Outsourcing area #100 Printing 411.000.655.535.800.490.00 92.94 UB Outsourcing area #100 Postage 411.000.654.534.800.420.00 303.04 UB Outsourcing area #100 Postage 411.000.655.535.800.420.00 303.03 9.5% Sales Tax 411.000.652.542.900.490.00 8.57 9.5% Sales Tax 411.000.654.534.800.490.00 8.57 9.5% Sales Tax 411.000.655.535.800.490.00 8.83 OUT SOURCING OF UTILITY BILLS65214 UB Outsourcing area #400 Printing 411.000.652.542.900.490.00 123.83 UB Outsourcing area #400 Printing 411.000.654.534.800.490.00 123.83 UB Outsourcing area #400 Printing 411.000.655.535.800.490.00 127.59 UB Outsourcing area #400 Postage 411.000.654.534.800.420.00 417.20 UB Outsourcing area #400 Postage 411.000.655.535.800.420.00 417.20 9.5% Sales Tax 411.000.652.542.900.490.00 11.76 9.5% Sales Tax 411.000.654.534.800.490.00 11.76 9.5% Sales Tax 411.000.655.535.800.490.00 12.13 Total :2,150.68 132851 6/28/2012 074053 BAKKEN, MAGGIE BAKKEN0625 OUTDOOR VOLLEYBALL ATTENDANT OUTDOOR VOLLEYBALL ATTENDANT 001.000.640.575.520.410.00 120.00 4Page: Packet Page 23 of 366 06/28/2012 Voucher List City of Edmonds 5 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :120.00132851 6/28/2012 074053 074053 BAKKEN, MAGGIE 132852 6/28/2012 065739 BOBBY WOLFORD TRUCKING &051924 Storm - Concrete Dump Fees Storm - Concrete Dump Fees 411.000.652.542.320.490.00 220.50 Total :220.50 132853 6/28/2012 066578 BROWN AND CALDWELL 14170655 142519 ODOR SCRUBBER EVALUATION 411.000.656.538.800.410.11 1,174.50 Total :1,174.50 132854 6/28/2012 067947 BROWNELLS INC 07660157.00 INVOICE 07660157.00 EDMONDS 00557761 MAGNA TIP SET 001.000.410.521.400.310.00 42.98 .22 RIFLE BORE SNAKE 001.000.410.521.400.310.00 30.46 12 GA SHOTGUN BORE SNAKE 001.000.410.521.400.310.00 16.51 AR-15 CHAMBER BRUSH 001.000.410.521.400.310.00 25.44 CERAMIC STONE SET 001.000.410.521.400.310.00 37.56 12 GA BRONZE CHAMBER BRUSH 001.000.410.521.400.310.00 17.20 38JM CLEANING JAG 001.000.410.521.400.310.00 12.75 AEROSOL SYN GUN SCRUBBER 001.000.410.521.400.310.00 27.72 BRONZE BORE BRUSH 001.000.410.521.400.310.00 12.65 Freight 001.000.410.521.400.310.00 12.95 COTTON APPLICATORS 001.000.410.521.400.310.00 10.51 PISTOL BRONZE BORE BRUSH 5Page: Packet Page 24 of 366 06/28/2012 Voucher List City of Edmonds 6 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132854 6/28/2012 (Continued)067947 BROWNELLS INC 001.000.410.521.400.310.00 11.65 Total :258.38 132855 6/28/2012 018495 CALPORTLAND COMPANY 91565596 Storm - Gravel Storm - Gravel 411.000.652.542.400.310.00 203.02 9.5% Sales Tax 411.000.652.542.400.310.00 19.29 Total :222.31 132856 6/28/2012 073029 CANON FINANCIAL SERVICES 11940414 FLEET COPIER Fleet Copier for June 511.000.657.548.680.450.00 33.02 9.5% Sales Tax 511.000.657.548.680.450.00 3.14 PW ADMIN COPIER11940415 9.5% Sales Tax 511.000.657.548.680.450.00 2.59 PW Office Copier for June 001.000.650.519.910.450.00 68.55 PW Office Copier for June 111.000.653.542.900.450.00 38.85 PW Office Copier for June 411.000.652.542.900.450.00 38.85 PW Office Copier for June 411.000.654.534.800.450.00 27.42 PW Office Copier for June 411.000.655.535.800.450.00 27.42 PW Office Copier for June 511.000.657.548.680.450.00 27.41 9.5% Sales Tax 001.000.650.519.910.450.00 6.51 9.5% Sales Tax 111.000.653.542.900.450.00 3.69 9.5% Sales Tax 6Page: Packet Page 25 of 366 06/28/2012 Voucher List City of Edmonds 7 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132856 6/28/2012 (Continued)073029 CANON FINANCIAL SERVICES 411.000.652.542.900.450.00 3.69 9.5% Sales Tax 411.000.654.534.800.450.00 2.61 9.5% Sales Tax 411.000.655.535.800.450.00 2.61 WATER SEWER COPIER11940416 Water Sewer Copier for June 411.000.654.534.800.450.00 70.68 Water Sewer Copier for June 411.000.655.535.800.450.00 70.68 9.5% Sales Tax 411.000.654.534.800.450.00 6.72 9.5% Sales Tax 411.000.655.535.800.450.00 6.71 Total :441.15 132857 6/28/2012 073029 CANON FINANCIAL SERVICES 11938990 Lease on Planning IRC1030IF/HFP02966 Lease on Planning IRC1030IF/HFP02966 001.000.620.558.800.450.00 33.02 9.5% Sales Tax 001.000.620.558.800.450.00 3.14 Lease on Building11938991 Lease on Building 001.000.620.558.800.450.00 33.02 9.5% Sales Tax 001.000.620.558.800.450.00 3.14 Total :72.32 132858 6/28/2012 003320 CASCADE MACHINERY & ELECTRIC 387435 Street -Banjo Pump Service and Repair Street -Banjo Pump Service and Repair 111.000.653.542.660.480.00 700.00 9.5% Sales Tax 111.000.653.542.660.480.00 66.50 Total :766.50 7Page: Packet Page 26 of 366 06/28/2012 Voucher List City of Edmonds 8 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132859 6/28/2012 068484 CEMEX LLC 9423869081 CEMENT FOR FLOWER POSTS CEMENT FOR FLOWER POSTS 001.000.640.576.800.310.00 136.07 9.5% Sales Tax 001.000.640.576.800.310.00 12.51 CEMENT FOR FLOWER POSTS9423876646 CEMENT FOR FLOWER POSTS 001.000.640.576.800.310.00 206.19 9.5% Sales Tax 001.000.640.576.800.310.00 18.97 Total :373.74 132860 6/28/2012 068484 CEMEX LLC 9423842569 Water - Asphalt Cold Mix Water - Asphalt Cold Mix 411.000.654.534.800.310.00 218.45 9.5% Sales Tax 411.000.654.534.800.310.00 20.75 Roadway - Asphalt PVT Class B9423869080 Roadway - Asphalt PVT Class B 111.000.653.542.310.310.00 201.00 9.5% Sales Tax 111.000.653.542.310.310.00 19.10 Roadway - Asphalt Pvt Class B9423876645 Roadway - Asphalt Pvt Class B 111.000.653.542.310.310.00 167.50 9.5% Sales Tax 111.000.653.542.310.310.00 15.91 Roadway - Asphalt9423908121 Roadway - Asphalt 111.000.653.542.310.310.00 271.33 9.5% Sales Tax 111.000.653.542.310.310.00 25.78 Roadway - Asphalt9423921720 Roadway - Asphalt 111.000.653.542.310.310.00 167.50 9.5% Sales Tax 8Page: Packet Page 27 of 366 06/28/2012 Voucher List City of Edmonds 9 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132860 6/28/2012 (Continued)068484 CEMEX LLC 111.000.653.542.310.310.00 15.91 Roadway - Asphalt9423930799 Roadway - Asphalt 111.000.653.542.310.310.00 267.98 9.5% Sales Tax 111.000.653.542.310.310.00 25.46 Roadway - Asphalt9423939791 Roadway - Asphalt 111.000.653.542.310.310.00 403.30 9.5% Sales Tax 111.000.653.542.310.310.00 38.32 Total :1,858.29 132861 6/28/2012 003510 CENTRAL WELDING SUPPLY LY182369 2954000 GLASSES BLUE/GLASSES CLEAR 411.000.656.538.800.310.12 134.88 9.5% Sales Tax 411.000.656.538.800.310.12 12.82 Total :147.70 132862 6/28/2012 003510 CENTRAL WELDING SUPPLY LY 182589 Water - Propane, Supplies Water - Propane, Supplies 411.000.654.534.800.310.00 45.00 9.5% Sales Tax 411.000.654.534.800.310.00 4.27 Total :49.27 132863 6/28/2012 064840 CHAPUT, KAREN E CAHPUT15522 FRIDAY NIGHT OUT FRIDAY NIGHT OUT #15522 001.000.640.574.200.410.00 63.28 Total :63.28 132864 6/28/2012 003710 CHEVRON AND TEXACO BUSINESS 34691962 INV 34691962 ACCT 7898305185 EDMONDS FUEL - NARCS 104.000.410.521.210.320.00 107.94 9Page: Packet Page 28 of 366 06/28/2012 Voucher List City of Edmonds 10 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132864 6/28/2012 (Continued)003710 CHEVRON AND TEXACO BUSINESS FUEL - ROTH/HARBINSON SHELTON 001.000.410.521.400.430.00 54.65 TAX EXEMPT FILING FEE -PRORATED 104.000.410.521.210.320.00 1.08 TAX EXEMPT FILING FEE -PRORATED 001.000.410.521.400.430.00 0.55 Total :164.22 132865 6/28/2012 073573 CLARK SECURITY PRODUCTS INC SE80880201 42724 CRASH BAR 411.000.656.538.800.310.23 544.50 Freight 411.000.656.538.800.310.23 13.64 9.5% Sales Tax 411.000.656.538.800.310.23 53.03 Total :611.17 132866 6/28/2012 004095 COASTWIDE LABS W2437703-1 YOST POOL SUPPLIES BREAK UP CLEANER FOR YOST POOL 001.000.640.576.800.310.00 157.77 9.5% Sales Tax 001.000.640.576.800.310.00 14.99 Total :172.76 132867 6/28/2012 004095 COASTWIDE LABS W2441145 005302 PAPER TOWELS 411.000.656.538.800.310.23 140.84 9.5% Sales Tax 411.000.656.538.800.310.23 13.38 Total :154.22 132868 6/28/2012 004095 COASTWIDE LABS W2438296-2 Fac Maint - Supplies Fac Maint - Supplies 001.000.651.519.920.310.00 68.25 9.5% Sales Tax 10Page: Packet Page 29 of 366 06/28/2012 Voucher List City of Edmonds 11 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132868 6/28/2012 (Continued)004095 COASTWIDE LABS 001.000.651.519.920.310.00 6.48 Fac Maint - TT, Towels, Liners,SuppliesW2441946 Fac Maint - TT, Towels, Liners,Supplies 001.000.651.519.920.310.00 215.18 9.5% Sales Tax 001.000.651.519.920.310.00 20.44 Fac Maint - LinersW2441946-1 Fac Maint - Liners 001.000.651.519.920.310.00 97.55 9.5% Sales Tax 001.000.651.519.920.310.00 9.27 Total :417.17 132869 6/28/2012 069482 COMPRESSORS NORTHWEST 70244 PW - Regulator Supplies PW - Regulator Supplies 001.000.651.519.920.310.00 82.94 9.5% Sales Tax 001.000.651.519.920.310.00 7.88 Total :90.82 132870 6/28/2012 066467 COURTNEY, NORMAN 120620 BENCH FOR INTERURBAN TRAIL DESIGN NOTIFICATION &FABRICATION 132.000.640.594.760.410.00 2,000.00 Total :2,000.00 132871 6/28/2012 063519 CUZ CONCRETE PRODUCTS INC 204747 Storm - Concrete Catch Basins 2"Ext Storm - Concrete Catch Basins 2"Ext 411.000.652.542.400.310.00 728.64 Fuel Surcharge 411.000.652.542.400.310.00 27.50 9.5% Sales Tax 411.000.652.542.400.310.00 71.83 Total :827.97 132872 6/28/2012 073371 DENALI ADVANCED INTEGRATION 0172701-IN CF-WEB301MB Vehicle Mount Port 11Page: Packet Page 30 of 366 06/28/2012 Voucher List City of Edmonds 12 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132872 6/28/2012 (Continued)073371 DENALI ADVANCED INTEGRATION CF-WEB301MB Vehicle Mount Port 511.100.657.594.480.640.00 3,924.00 9.5% Sales Tax 511.100.657.594.480.640.00 372.78 PANASONIC TOUGHBOOK ORDER0173329-IN Panasonic CF-31JAGFF1M - Win7,Intel310-00161 511.100.657.594.480.640.00 37,791.00 CF-SVCLTNF4Y -Panasonic Protection310-00161 511.100.657.594.480.640.00 3,636.00 CF-S09SLC4 -Panasonic Premier Service310-00161 511.100.657.594.480.640.00 936.00 Freight 511.100.657.594.480.640.00 88.42 9.5% Sales Tax 511.100.657.594.480.640.00 4,032.89 Total :50,781.09 132873 6/28/2012 070230 DEPARTMENT OF LICENSING 5/31/12 - 6/26/12 STATE SHARE OF CONCEALED PISTOL State Share of Concealed Pistol 001.000.000.237.190.000.00 567.00 Total :567.00 132874 6/28/2012 064531 DINES, JEANNIE 12-3283 MINUTE TAKING 6/12 & 6/19 Council Minutes 001.000.250.514.300.410.00 486.00 Total :486.00 132875 6/28/2012 007253 DUNN LUMBER 1273470 Plaza Room - Supplies Plaza Room - Supplies 001.000.651.519.920.310.00 11.64 9.5% Sales Tax 001.000.651.519.920.310.00 1.11 Total :12.75 132876 6/28/2012 007675 EDMONDS AUTO PARTS 11105 SHOP TOOL 12Page: Packet Page 31 of 366 06/28/2012 Voucher List City of Edmonds 13 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132876 6/28/2012 (Continued)007675 EDMONDS AUTO PARTS PULLER SET 001.000.640.576.800.310.00 69.99 9.5% Sales Tax 001.000.640.576.800.310.00 6.65 SUPPLIES11622 ANTI SEIZE 001.000.640.576.800.310.00 8.72 9.5% Sales Tax 001.000.640.576.800.310.00 0.83 Total :86.19 132877 6/28/2012 007675 EDMONDS AUTO PARTS 11543 Fac Maint Shop - Supplies Fac Maint Shop - Supplies 001.000.651.519.920.310.00 17.80 Fac Maint Unit 26 - Supplies 001.000.651.519.920.310.00 6.99 9.5% Sales Tax 001.000.651.519.920.310.00 2.36 Total :27.15 132878 6/28/2012 067703 EDMONDS COMMUNITY COLLEGE EDCC100311 GYM RENTALS GYM RENTAL DATES MARCH -JUNE 001.000.640.575.520.450.00 5,210.00 Total :5,210.00 132879 6/28/2012 069523 EDMONDS P&R YOUTH SCHOLARSHIP TALAVERA0626 YOUTH SCHOLARSHIP YOUTH SCHOLARSHIP:ISABEL TALAVERA 122.000.640.574.100.490.00 150.00 Total :150.00 132880 6/28/2012 008410 EDMONDS PRINTING CO R23630 Water Quality - Brochures 17,500 Water Quality - Brochures 17,500 411.000.654.534.800.310.00 2,723.00 9.5% Sales Tax 411.000.654.534.800.310.00 258.69 13Page: Packet Page 32 of 366 06/28/2012 Voucher List City of Edmonds 14 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,981.69132880 6/28/2012 008410 008410 EDMONDS PRINTING CO 132881 6/28/2012 008705 EDMONDS WATER DIVISION 2-25150 9TH & CASPER ST (WEST PLANTER 9TH & CASPER ST (WEST PLANTER 001.000.640.576.800.470.00 29.57 9TH & CASPER ST (EAST PLANTER2-25175 9TH & CASPER ST (EAST PLANTER 001.000.640.576.800.470.00 29.57 SPRINKLER2-28275 SPRINKLER 001.000.640.576.800.470.00 29.57 MINI PARK2-37180 MINI PARK 001.000.640.576.800.470.00 41.32 Total :130.03 132882 6/28/2012 008705 EDMONDS WATER DIVISION 2-26950 LIFT STATION #3 1529 NORTHSTREAM LN LIFT STATION #3 1529 NORTHSTREAM LN 411.000.655.535.800.470.00 60.19 LIFT STATION #2 702 MELODY LN2-29118 LIFT STATION #2 702 MELODY LN 411.000.655.535.800.470.00 39.73 LIFT STATION #2 702 MELODY LN2-29119 LIFT STATION #2 702 MELODY LN 411.000.655.535.800.470.00 60.19 LIFT STATION #14 7905 1/2 211TH PL SW4-34080 LIFT STATION #14 7905 1/2 211TH PL SW 411.000.655.535.800.470.00 29.57 Total :189.68 132883 6/28/2012 068803 EJ USA INC 3495920 Storm - Frame and Grates Storm - Frame and Grates 411.000.652.542.400.310.00 3,103.68 9.5% Sales Tax 411.000.652.542.400.310.00 294.85 Total :3,398.53 14Page: Packet Page 33 of 366 06/28/2012 Voucher List City of Edmonds 15 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132884 6/28/2012 008812 ELECTRONIC BUSINESS MACHINES 077161 ZSYST MK0315 PRINTER MAINTENANCE Maintenance for printers 06/21/12 - 001.000.310.518.880.350.00 312.00 9.5% Sales Tax 001.000.310.518.880.350.00 29.64 Total :341.64 132885 6/28/2012 008812 ELECTRONIC BUSINESS MACHINES 077110 METER READING Recept. desk copier 2/21 to 3/12 001.000.250.514.300.450.00 15.95 9.5% Sales Tax 001.000.250.514.300.450.00 1.52 Total :17.47 132886 6/28/2012 008812 ELECTRONIC BUSINESS MACHINES 077111 1 FLEET COPY USE Fleet Copy Use 511.000.657.548.680.310.00 5.76 9.5% Sales Tax 511.000.657.548.680.310.00 0.55 WATER SEWER COPY USE077147 1 Water Sewer Copy Use 411.000.654.534.800.310.00 6.83 Water Sewer Copy Use 411.000.655.535.800.310.00 6.83 9.5% Sales Tax 411.000.654.534.800.310.00 0.65 9.5% Sales Tax 411.000.655.535.800.310.00 0.65 PW COPY USE077152 1 PW Copy Use 001.000.650.519.910.310.00 24.31 PW Copy Use 111.000.653.542.900.310.00 13.78 PW Copy Use 411.000.652.542.900.310.00 13.78 PW Copy Use 15Page: Packet Page 34 of 366 06/28/2012 Voucher List City of Edmonds 16 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132886 6/28/2012 (Continued)008812 ELECTRONIC BUSINESS MACHINES 411.000.654.534.800.310.00 9.73 PW Copy Use 411.000.655.535.800.310.00 9.73 PW Copy Use 511.000.657.548.680.310.00 9.71 9.5% Sales Tax 001.000.650.519.910.310.00 2.31 9.5% Sales Tax 111.000.653.542.900.310.00 1.31 9.5% Sales Tax 411.000.652.542.900.310.00 1.31 9.5% Sales Tax 411.000.654.534.800.310.00 0.93 9.5% Sales Tax 411.000.655.535.800.310.00 0.93 9.5% Sales Tax 511.000.657.548.680.310.00 0.91 Total :110.01 132887 6/28/2012 068796 ENVIRONMENTAL BIOTECH INT'L 12207 CITY OF EDMONDS DIP STICK 411.000.656.538.800.310.11 299.95 Freight 411.000.656.538.800.310.11 30.00 Total :329.95 132888 6/28/2012 009800 FACTORY DIRECT TIRE SALES 58119 SUPPLIES FOR CEMETERY WALKER MOWER TIRE FOR CEMETERY WALKER MOWER 130.000.640.536.500.310.00 27.50 9.5% Sales Tax 130.000.640.536.500.310.00 2.61 Total :30.11 132889 6/28/2012 066378 FASTENAL COMPANY WAMOU25917 SUPPLIES FOR FLOWER BASKETS FLOWER BASKET SUPPLIES 16Page: Packet Page 35 of 366 06/28/2012 Voucher List City of Edmonds 17 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132889 6/28/2012 (Continued)066378 FASTENAL COMPANY 001.000.640.576.810.310.00 48.65 9.5% Sales Tax 001.000.640.576.810.310.00 4.62 Total :53.27 132890 6/28/2012 066378 FASTENAL COMPANY 26051 Traffic - Barricade Supplies Traffic - Barricade Supplies 111.000.653.542.640.310.00 7.68 9.5% Sales Tax 111.000.653.542.640.310.00 0.73 Total :8.41 132891 6/28/2012 009815 FERGUSON ENTERPRISES INC 0340565 Meter Inventory - #2034 Meter Inventory - #2034 411.000.654.534.800.342.00 2,425.10 Meter Inventory # 2027 411.000.654.534.800.342.00 2,798.18 9.5% Sales Tax 411.000.654.534.800.342.00 496.21 Total :5,719.49 132892 6/28/2012 069469 FLINT TRADING INC 144646 Traffic Control - Lettering Traffic Control - Lettering 111.000.653.542.640.310.00 2,895.00 9.5% Sales Tax 111.000.653.542.640.310.00 275.10 Total :3,170.10 132893 6/28/2012 072932 FRIEDRICH, KODY FRIEDRICH15472 IRISH DANCE CLASSES IRISH DANCE 13+ #15472 001.000.640.574.200.410.00 175.00 Total :175.00 132894 6/28/2012 011900 FRONTIER 425-712-0423-080202-AFTER HOURS PHONE AFTER HOURS PHONE 17Page: Packet Page 36 of 366 06/28/2012 Voucher List City of Edmonds 18 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132894 6/28/2012 (Continued)011900 FRONTIER 411.000.656.538.800.420.00 56.92 Total :56.92 132895 6/28/2012 011900 FRONTIER 253-007-4989 SEAVIEW RESERVOIR TELEMETRY CIRCUIT LINE SEAVIEW RESERVOIR TELEMETRY CIRCUIT 411.000.654.534.800.420.00 29.02 TELEMETRY CIRCUIT LINES253-012-9166 TELEMETRY CIRCUIT LINES 411.000.654.534.800.420.00 151.72 TELEMETRY CIRCUIT LINES 411.000.655.535.800.420.00 281.76 TELEMETRY CIRCUIT LINE253-014-8062 TELEMETRY CIRCUIT LINE 411.000.654.534.800.420.00 18.53 TELEMETRY CIRCUIT LINE 411.000.655.535.800.420.00 34.42 TELEMETRY CIRCUIT LINE253-017-4360 TELEMETRY CIRCUIT LINE 411.000.654.534.800.420.00 43.86 TELEMETRY CIRCUIT LINE 411.000.655.535.800.420.00 81.46 CIVIC CENTER ELEVATOR PHONE LINE425-712-8347 CIVIC CENTER ELEVATOR PHONE LINE 001.000.651.519.920.420.00 54.01 FIRE STATION #16 ALARM AND FAX LINES425-771-0158 FIRE STATION #16 ALARM AND FAX LINES 001.000.651.519.920.420.00 167.51 FRANCES ANDERSON CENTER ALARM LINE425-776-3896 FRANCES ANDERSON CENTER FIRE AND 001.000.651.519.920.420.00 108.68 UTILITY LOCATE DESIGNATED LINE425-778-3297 UTILITY LOCATE DESIGNATED LINE 411.000.654.534.800.420.00 18.62 UTILITY LOCATE DESIGNATED LINE 411.000.655.535.800.420.00 34.58 18Page: Packet Page 37 of 366 06/28/2012 Voucher List City of Edmonds 19 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,024.17132895 6/28/2012 011900 011900 FRONTIER 132896 6/28/2012 073424 GIRARDI, KRISTINE GIRARDI0627 REFUND REFUND -RETURNING CREDIT ON ACCOUNT 001.000.000.239.200.000.00 24.00 Total :24.00 132897 6/28/2012 068617 GLEISNER, BARBARA GLEISNER15407 TAI CHI CLASSES TAI CHI #15407 001.000.640.575.540.410.00 175.00 TAI CHI #15403 001.000.640.575.540.410.00 172.00 QIGONG #15456 001.000.640.575.540.410.00 210.00 QIGONG #15458 001.000.640.575.540.410.00 275.00 Total :832.00 132898 6/28/2012 012199 GRAINGER 9849984837 Traffic Control - Traffic Cones Traffic Control - Traffic Cones 111.000.653.542.640.310.00 296.80 9.5% Sales Tax 111.000.653.542.640.310.00 28.19 Total :324.99 132899 6/28/2012 074055 HARRISON, MARGIE HARRISON0627 REFUND REFUND DUE TO INSUFFICIENT REGISTRATION 001.000.000.239.200.000.00 110.00 Total :110.00 132900 6/28/2012 067862 HOME DEPOT CREDIT SERVICES 2093570 0205 SPOUTS, BUCKETS, ETC. 001.000.640.576.800.310.00 29.85 9.5% Sales Tax 001.000.640.576.800.310.00 2.84 02053033181 19Page: Packet Page 38 of 366 06/28/2012 Voucher List City of Edmonds 20 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132900 6/28/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES BOLTS, ETC. 001.000.640.576.800.310.00 50.54 9.5% Sales Tax 001.000.640.576.800.310.00 4.80 02053094677 PRIMER, SOLVENT, ETC. 001.000.640.576.800.310.00 28.89 9.5% Sales Tax 001.000.640.576.800.310.00 2.74 02054027168 SUPPLIES 001.000.640.576.800.310.00 14.98 9.5% Sales Tax 001.000.640.576.800.310.00 1.42 02054040401 WEED PREVENTER, ETC. 001.000.640.576.800.310.00 53.91 9.5% Sales Tax 001.000.640.576.800.310.00 5.12 02054043706 CONNECTORS 001.000.640.576.800.310.00 14.15 9.5% Sales Tax 001.000.640.576.800.310.00 1.34 02054262725 ADHESIVE, ETC. 001.000.640.576.800.310.00 24.14 9.5% Sales Tax 001.000.640.576.800.310.00 2.29 020543152 SUPPLIES 001.000.640.576.800.310.00 21.00 9.5% Sales Tax 001.000.640.576.800.310.00 2.00 20Page: Packet Page 39 of 366 06/28/2012 Voucher List City of Edmonds 21 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132900 6/28/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 02055040199 SUPPLIES 001.000.640.576.800.310.00 25.47 9.5% Sales Tax 001.000.640.576.800.310.00 2.42 02055066536 KNEEPADS, PLUGS 001.000.640.576.800.310.00 9.87 9.5% Sales Tax 001.000.640.576.800.310.00 0.94 02055066538 SOD STAPLES 001.000.640.576.800.310.00 38.61 9.5% Sales Tax 001.000.640.576.800.310.00 3.67 02056080201 BAGS 001.000.640.576.800.310.00 29.91 9.5% Sales Tax 001.000.640.576.800.310.00 2.84 02057034467 SIMPLE GREEN, SUPPLIES 001.000.640.576.800.310.00 93.12 9.5% Sales Tax 001.000.640.576.800.310.00 8.85 02057045382 GRATES, ELBOWS, ETC. 001.000.640.576.800.310.00 23.56 9.5% Sales Tax 001.000.640.576.800.310.00 2.24 02058041686 RAKES, BRUSHES, ETC. 001.000.640.576.800.310.00 97.26 9.5% Sales Tax 21Page: Packet Page 40 of 366 06/28/2012 Voucher List City of Edmonds 22 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132900 6/28/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.640.576.800.310.00 9.24 02058067784 HOSE REPAIR, HOSE WASHERS,ETC 001.000.640.576.800.310.00 56.03 9.5% Sales Tax 001.000.640.576.800.310.00 5.32 02059071302 FITTINGS, BAGS 001.000.640.576.800.310.00 8.66 9.5% Sales Tax 001.000.640.576.800.310.00 0.82 Total :678.84 132901 6/28/2012 073548 INDOFF INCORPORATED 2104658 BUSINESS CARD BLANKS FOR TOURISM SURVEYS Blank cards for printing tourism survey 001.000.240.513.110.310.00 15.34 9.5% Sales Tax 001.000.240.513.110.310.00 1.46 Total :16.80 132902 6/28/2012 073548 INDOFF INCORPORATED 2102391 HR office supplies - toner HR office supplies - toner 001.000.220.516.100.310.00 140.99 9.5% Sales Tax 001.000.220.516.100.310.00 13.39 Total :154.38 132903 6/28/2012 073548 INDOFF INCORPORATED 2103061 Misc. office supplies including poly Misc. office supplies including poly 001.000.620.558.800.310.00 191.97 9.5% Sales Tax 001.000.620.558.800.310.00 18.23 Total :210.20 132904 6/28/2012 071634 INTEGRA TELECOM 9760316 C/A 768328 22Page: Packet Page 41 of 366 06/28/2012 Voucher List City of Edmonds 23 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132904 6/28/2012 (Continued)071634 INTEGRA TELECOM PR1-1 & 2 City Phone Service 001.000.310.518.880.420.00 1,952.75 Tourism Toll free lines 877.775.6929; 001.000.240.513.110.420.00 3.18 Econ Devlpmnt Toll free lines 001.000.240.513.110.420.00 1.98 Total :1,957.91 132905 6/28/2012 014940 INTERSTATE BATTERY SYSTEMS 1905701003786 INV 1905701003786 EDMONDS PD 24 PACK AAA BATTERIES 001.000.410.521.220.310.00 71.92 3V LITHIUM BATTERIES 001.000.410.521.220.310.00 8.45 3V CR123A BATTERIES 001.000.410.521.220.310.00 59.80 9V BATTERY 12 PACK 001.000.410.521.220.310.00 19.69 9.5% Sales Tax 001.000.410.521.220.310.00 15.19 Total :175.05 132906 6/28/2012 074048 JOHN BOWLER 4-03500 #611028617-BMF UTILITY REFUND #611028617-BMF Utility Refund 411.000.000.233.000.000.00 66.26 Total :66.26 132907 6/28/2012 074050 KENNETH & NICCOLETTE SAYWARD 4-25889 #633453 UTILITY REFUND #633453 Utility refund due to estimated 411.000.000.233.000.000.00 79.27 Total :79.27 132908 6/28/2012 016850 KUKER RANKEN INC 382586-001 LAMBERT-NEW TAPE MEASURE Lambert-New Tape Measure 001.000.620.532.200.490.00 18.16 9.5% Sales Tax 23Page: Packet Page 42 of 366 06/28/2012 Voucher List City of Edmonds 24 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132908 6/28/2012 (Continued)016850 KUKER RANKEN INC 001.000.620.532.200.490.00 1.73 Total :19.89 132909 6/28/2012 073136 LANG, ROBERT LANG0623 PLAZA ROOM MONITOR PLAZA ROOM MONITOR 6/23/12 001.000.640.574.100.410.00 150.00 Total :150.00 132910 6/28/2012 072697 LAWLER, PATRICK 6/2012 Tuition reimbursement - Spring 2012 Tuition reimbursement - Spring 2012 001.000.220.516.100.490.00 365.18 Total :365.18 132911 6/28/2012 068711 LAWN EQUIPMENT SUPPLY 6012-318 EQUIPMENT PARTS RED MAX REEL,FUEL LINE ASSEMBLY 001.000.640.576.800.310.00 16.77 9.5% Sales Tax 001.000.640.576.800.310.00 1.59 TRANSPLANTER6012-322 TRANSPLANTER 001.000.640.576.800.310.00 20.85 9.5% Sales Tax 001.000.640.576.800.310.00 1.98 Total :41.19 132912 6/28/2012 018980 LYNNWOOD HONDA 790935 LINE TRIMMER LINE TRIMMER 001.000.640.576.800.310.00 3.19 9.5% Sales Tax 001.000.640.576.800.310.00 0.30 Total :3.49 132913 6/28/2012 074056 MAGTUBA, ERMALYN MAGTUBA0627 REFUND REFUND OF DAMAGE DEPOSIT 001.000.000.239.200.000.00 455.00 24Page: Packet Page 43 of 366 06/28/2012 Voucher List City of Edmonds 25 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :455.00132913 6/28/2012 074056 074056 MAGTUBA, ERMALYN 132914 6/28/2012 019920 MCCANN, MARIAN 51 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 7,388.44 Total :7,388.44 132915 6/28/2012 020039 MCMASTER-CARR SUPPLY CO 29240287 123106800 THREAD FITTING/CLOCK/STEEL BALL 411.000.656.538.800.310.21 408.70 Freight 411.000.656.538.800.310.21 19.03 Total :427.73 132916 6/28/2012 020900 MILLERS EQUIP & RENT ALL INC 149103 STARTER PAWL STARTER PAWL 001.000.640.576.800.310.00 2.90 9.5% Sales Tax 001.000.640.576.800.310.00 0.28 STARTER ROPE149260 STARTER ROPE 001.000.640.576.800.310.00 25.58 9.5% Sales Tax 001.000.640.576.800.310.00 2.43 Total :31.19 132917 6/28/2012 020900 MILLERS EQUIP & RENT ALL INC 147198 Water - HWY 99 Project - Loader, Water - HWY 99 Project - Loader, 411.000.654.534.800.450.00 910.51 9.5% Sales Tax 411.000.654.534.800.450.00 86.50 Water / Loader rental for HWY 99 Project147844 Water / Loader rental for HWY 99 Project 411.000.654.534.800.450.00 419.85 9.5% Sales Tax 411.000.654.534.800.450.00 39.89 25Page: Packet Page 44 of 366 06/28/2012 Voucher List City of Edmonds 26 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132917 6/28/2012 (Continued)020900 MILLERS EQUIP & RENT ALL INC Water - HWY 99 Project~148144 Water - HWY 99 Project~ 411.000.654.534.800.450.00 421.50 9.5% Sales Tax 411.000.654.534.800.450.00 40.04 Total :1,918.29 132918 6/28/2012 073076 MY ALARM CENTER RINV01181538 Museum - Alarlm Monitoring 7/1-12/31 Museum - Alarlm Monitoring 7/1-12/31 001.000.651.519.920.480.00 195.00 Total :195.00 132919 6/28/2012 074057 NISHIMURA, ROMONA NISHIMURA0615 REFUND REFUND DUE TO INSUFFICIENT REGISTRATION 001.000.000.239.200.000.00 170.00 Total :170.00 132920 6/28/2012 066391 NORTHSTAR CHEMICAL INC 32222 1219 SODIUM BISULFITE 411.000.656.538.800.310.54 730.80 9.5% Sales Tax 411.000.656.538.800.310.54 69.43 Total :800.23 132921 6/28/2012 061013 NORTHWEST CASCADE INC 1-477784 HONEY BUCKET RENTAL HONEY BUCKET RENTAL:HUMMINGBIRD PARK 001.000.640.576.800.450.00 172.35 HONEY BUCKET RENTAL1-478608 HONEY BUCKET RENTAL:WILLOW CREEK FISH 001.000.640.576.800.450.00 112.35 HONEY BUCKET RENTAL1-480031 HONEY BUCKET RENTAL:HAINES WHARF PARK 001.000.640.576.800.450.00 220.77 Total :505.47 132922 6/28/2012 070865 NORTHWIND MARINE INC 2465 Fleet - Supplies 26Page: Packet Page 45 of 366 06/28/2012 Voucher List City of Edmonds 27 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132922 6/28/2012 (Continued)070865 NORTHWIND MARINE INC Fleet - Supplies 511.000.657.548.680.310.00 419.88 Freight 511.000.657.548.680.310.00 10.00 9.5% Sales Tax 511.000.657.548.680.310.00 40.84 Total :470.72 132923 6/28/2012 025690 NOYES, KARIN 000 00 300 ADB Minutes on 6/6/12. ADB Minutes on 6/6/12. 001.000.620.558.600.410.00 112.00 Planning Board Minutes for 6/13/12.000 00 303 Planning Board Minutes for 6/13/12. 001.000.620.558.600.410.00 288.00 Historic Preservation Commission000 00 304 Historic Preservation Commission 001.000.620.558.600.410.00 128.00 Total :528.00 132924 6/28/2012 074058 OCHS, JUDITH OCHS0622 REFUND REFUND -WRONG AMOUNT CHARGED 001.000.000.239.200.000.00 10.00 Total :10.00 132925 6/28/2012 063511 OFFICE MAX INC 236069 CREDIT FOR CALENDAR CREDIT FOR 2012 CALENDARS 001.000.640.574.100.310.00 -17.20 9.5% Sales Tax 001.000.640.574.100.310.00 -1.63 PAPER, ETC.280856 COLORED PAPER,CORRECTION FLUID 001.000.640.574.100.310.00 40.19 9.5% Sales Tax 001.000.640.574.100.310.00 3.81 27Page: Packet Page 46 of 366 06/28/2012 Voucher List City of Edmonds 28 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :25.17132925 6/28/2012 063511 063511 OFFICE MAX INC 132926 6/28/2012 063511 OFFICE MAX INC 143930 Sewer - Binders Sewer - Binders 411.000.655.535.800.310.00 148.50 9.5% Sales Tax 411.000.655.535.800.310.00 14.11 Sewer - Binders175392 Sewer - Binders 411.000.655.535.800.310.00 45.72 9.5% Sales Tax 411.000.655.535.800.310.00 4.34 Total :212.67 132927 6/28/2012 068709 OFFICETEAM 35716656 Deborah Pinney -Temporary HR Assistant Deborah Pinney -Temporary HR Assistant 001.000.220.516.100.410.00 525.36 Total :525.36 132928 6/28/2012 073921 ORONG, DANIELLE ORONG0612 VOLLEYBALL GYM ATTENDANT VOLLEYBALL GYM ATTENDANT @ 001.000.640.575.520.410.00 70.00 Total :70.00 132929 6/28/2012 027060 PACIFIC TOPSOILS 133682 Storm Dump Fees Storm Dump Fees 411.000.652.542.320.490.00 31.50 Storm Dump Fees133691 Storm Dump Fees 411.000.652.542.320.490.00 31.50 Total :63.00 132930 6/28/2012 065051 PARAMETRIX INC 14-78860 E7AA.SERVICES THRU 4/28/12 E7AA.Services thru 4/28/12 112.200.630.595.330.410.00 71,425.24 Total :71,425.24 28Page: Packet Page 47 of 366 06/28/2012 Voucher List City of Edmonds 29 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132931 6/28/2012 027165 PARKER PAINT MFG. CO.INC.023027833 WWTP - Paint Supplies WWTP - Paint Supplies 001.000.651.519.920.310.00 15.87 PS - Paint Supplies 001.000.651.519.920.310.00 20.39 9.5% Sales Tax 001.000.651.519.920.310.00 3.44 PS - Paint023027862 PS - Paint 001.000.651.519.920.310.00 20.39 9.5% Sales Tax 001.000.651.519.920.310.00 1.94 Total :62.03 132932 6/28/2012 069338 PARTNER CONSTRUCTION PRODUCT 3981 Roadway - Crack Sealer Supplies Roadway - Crack Sealer Supplies 111.000.653.542.310.310.00 7,146.21 Freight 111.000.653.542.310.310.00 125.00 9.5% Sales Tax 111.000.653.542.310.310.00 690.76 Total :7,961.97 132933 6/28/2012 008400 PETTY CASH - EPD 6/12 ADMIN PETY CASH POLICE ADMIN PETTY CASH 6-22-12 COOKIES - 4/24 POLICE FOUND.MTG 001.000.410.521.100.310.00 8.00 POSTAGE 001.000.410.521.100.420.00 5.75 ACADEMY GEAR - BICKAR 001.000.410.521.220.240.00 51.44 ACADEMY GEAR - STRUM 001.000.410.521.220.240.00 122.62 ACADEMY SPARRING GLOVES -BICKAR 001.000.410.521.220.240.00 45.00 ACADEMY SPARRING GLOVES -STRUM 001.000.410.521.220.240.00 45.00 29Page: Packet Page 48 of 366 06/28/2012 Voucher List City of Edmonds 30 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132933 6/28/2012 (Continued)008400 PETTY CASH - EPD RANGE ROBOT EQUIPMENT 001.000.410.521.400.310.00 78.11 COOKIES - 5/22 POLICE FOUND MTG 001.000.410.521.100.310.00 8.00 COOKIES - 6/26 POLICE FOUND.MTG 001.000.410.521.100.310.00 8.00 Total :371.92 132934 6/28/2012 008350 PETTY CASH - PARKS & REC PCASH062712 PETTY CASH REIMBURSEMENT BEST BOOK SUPPLIES 117.100.640.573.100.310.00 14.24 WRITE ON THE SOUND SUPPLIES 117.100.640.573.100.310.00 5.07 CD FOR GYMNASTICS 001.000.640.575.550.310.00 15.32 MEADOWDALE PRESCHOOL SUPPLIES 001.000.640.575.560.310.00 8.64 GYMNASTICS CLEANING SUPPLIES 001.000.640.575.550.310.00 14.76 GYMNASTICS SUPPLIES 001.000.640.575.550.310.00 2.17 DISCOVERY PROGRAM MILEAGE REIMBURSEMENT 001.000.640.574.350.430.00 37.19 PLANTING DAY REFRESHMENTS FOR VOLUNTEERS 001.000.640.576.800.310.00 28.00 GYMNASTICS SUPPLIES 001.000.640.575.550.310.00 24.09 PRINTING OF MEMORIAL DAY PROGRAMS 130.000.640.536.500.310.00 61.32 PRESCHOOL SUPPLIES 001.000.640.575.560.310.00 5.46 DISCOVERY PROGRAM SUPPLIES 001.000.640.574.350.310.00 5.22 PRESCHOOL SUPPLIES 30Page: Packet Page 49 of 366 06/28/2012 Voucher List City of Edmonds 31 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132934 6/28/2012 (Continued)008350 PETTY CASH - PARKS & REC 001.000.640.575.560.310.00 2.19 POSTER BOARD - ARTS OFFICE 117.100.640.573.100.310.00 6.57 Total :230.24 132935 6/28/2012 074059 PIRIE, JIM PIRIE0627 REFUND REFUND DUE TO INSUFFICIENT REGISTRATION 001.000.000.239.200.000.00 126.00 Total :126.00 132936 6/28/2012 071811 PONY MAIL BOX & BUSINESS CTR 201514 UPS/PLC UPS/PLC 411.000.656.538.800.420.00 10.71 Total :10.71 132937 6/28/2012 071811 PONY MAIL BOX & BUSINESS CTR 201310 WATER SEWER STREET STORM-L& Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 Street - Shipping fees for Conflict201371 Street - Shipping fees for Conflict 111.000.653.542.900.420.00 168.01 WATER SEWER STREET STORM-L&201435 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 31Page: Packet Page 50 of 366 06/28/2012 Voucher List City of Edmonds 32 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132937 6/28/2012 (Continued)071811 PONY MAIL BOX & BUSINESS CTR 411.000.655.535.800.420.00 2.62 Fleet - McLoughlin Product Return201515 Fleet - McLoughlin Product Return 511.000.657.548.680.420.00 10.54 WATER SEWER STREET STORM-L&201552 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 Total :210.17 132938 6/28/2012 029117 PORT OF EDMONDS 03870 CITY STORMWATER RENT TO PORT OF EDMONDS CITY STORMWATER RENT TO PORT OF EDMONDS 001.000.640.576.800.470.00 2,326.58 Total :2,326.58 132939 6/28/2012 065105 PORT SUPPLY 0486894 Fleet - Supplies Fleet - Supplies 511.000.657.548.680.310.00 34.55 9.5% Sales Tax 511.000.657.548.680.310.00 3.28 Total :37.83 132940 6/28/2012 064088 PROTECTION ONE 1988948 ALARM MONITORING ANDERSON CENTER ALARM MONITORING FRANCES ANDERSON 001.000.651.519.920.420.00 217.80 ALARM MONITORING PUBLIC WORKS OMC730531 ALARM MONITORING PUBLIC WORKS OMC 411.000.654.534.800.420.00 23.85 ALARM MONITORING PUBLIC WORKS OMC 411.000.655.535.800.420.00 23.85 32Page: Packet Page 51 of 366 06/28/2012 Voucher List City of Edmonds 33 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132940 6/28/2012 (Continued)064088 PROTECTION ONE ALARM MONITORING PUBLIC WORKS OMC 411.000.652.542.900.420.00 21.46 ALARM MONITORING PUBLIC WORKS OMC 111.000.653.542.900.420.00 27.42 ALARM MONITORING PUBLIC WORKS OMC 511.000.657.548.680.420.00 11.92 ALARM MONITORING PUBLIC WORKS OMC 001.000.650.519.910.420.00 10.73 ALARM MONITORING SNO-ISLE LIBRARY88350602 ALARM MONITORING SNO-ISLE LIBRARY 001.000.651.519.920.420.00 203.07 Total :540.10 132941 6/28/2012 046900 PUGET SOUND ENERGY 7918807004 YOST POOL YOST POOL 001.000.640.576.800.470.00 4,221.36 Total :4,221.36 132942 6/28/2012 046900 PUGET SOUND ENERGY 010-187-400-6 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.651.519.920.470.00 132.89 FACILITY MAINTENANCE SHOP 600 3023-075-700-7 FACILITY MAINTENANCE SHOP 600 3 001.000.651.519.920.470.00 123.95 LIFT STATION #7 71 W DAYTON ST191-676-600-7 LIFT STATION #7 71 W DAYTON ST 411.000.655.535.800.470.00 33.81 CIVIC CENTER 250 5TH AVE N275-316-600-4 CIVIC CENTER 250 5TH AVE N 001.000.651.519.920.470.00 350.91 PUBLIC WORKS OMC 7110 210TH ST SW277-636-500-5 PUBLIC WORKS OMC 7110 210TH ST SW 001.000.650.519.910.470.00 14.49 PUBLIC WORKS OMC 7110 210TH ST SW 111.000.653.542.900.470.00 55.08 33Page: Packet Page 52 of 366 06/28/2012 Voucher List City of Edmonds 34 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132942 6/28/2012 (Continued)046900 PUGET SOUND ENERGY PUBLIC WORKS OMC 7110 210TH ST SW 411.000.654.534.800.470.00 55.08 PUBLIC WORKS OMC 7110 210TH ST SW 411.000.655.535.800.470.00 55.08 PUBLIC WORKS OMC 7110 210TH ST SW 511.000.657.548.680.470.00 55.08 PUBLIC WORKS OMC 7110 210TH ST SW 411.000.652.542.900.470.00 55.06 OLD PUBLIC WORKS 200 DAYTON ST368-997-600-3 OLD PUBLIC WORKS 200 DAYTON ST 411.000.654.534.800.470.00 139.59 FLEET MAINTENANCE SHOP 21105 72590-308-500-8 FLEET MAINTENANCE SHOP 21105 72 511.000.657.548.680.470.00 132.23 FIRE STATION #17 275 6TH AVE N643-956-600-8 FIRE STATION #17 275 6TH AVE N 001.000.651.519.920.470.00 234.60 FRANCES ANDERSON CENTER 700649-032-700-1 FRANCES ANDERSON CENTER 700 001.000.651.519.920.470.00 967.10 LIFT STATION #8 107 RAILROAD AVE885-190-800-7 LIFT STATION #8 107 RAILROAD AVE 411.000.655.535.800.470.00 54.94 FIRE STATION #20 23009 88TH AVE W991-966-110-9 FIRE STATION #20 23009 88TH AVE W 001.000.651.519.920.470.00 69.04 Total :2,528.93 132943 6/28/2012 074049 RICHARD, SCHAUSS TBD Refund 3.26.10 Out of area TBD Refund 3.26.10 Out of area TBD Refund 3.26.10 001.000.000.344.900.000.00 20.00 Total :20.00 132944 6/28/2012 074054 ROGUE FITNESS 0802-523 X FIT CAMP EQUIPMENT X FIT CAMP EQUIPMENT 34Page: Packet Page 53 of 366 06/28/2012 Voucher List City of Edmonds 35 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132944 6/28/2012 (Continued)074054 ROGUE FITNESS 001.000.640.574.200.350.00 2,670.60 Freight 001.000.640.574.200.350.00 336.98 Total :3,007.58 132945 6/28/2012 069593 SAFELITE FULFILLMENT INC 01804-349138 Unit 183 - Repairs Unit 183 - Repairs 511.000.657.548.680.480.00 351.67 9.5% Sales Tax 511.000.657.548.680.480.00 33.41 Total :385.08 132946 6/28/2012 036070 SHANNON TOWING INC 197325 INV#197325 - EDMONDS PD TOW 2003 HONDA ACCORD #162ZXO 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 Total :173.01 132947 6/28/2012 069367 SIEMENS INDUSTRY 5565983185 30003615 TRANSDUCER/MOUNTING KIT/CABLES 411.000.656.538.800.310.22 1,135.00 Freight 411.000.656.538.800.310.22 10.88 9.5% Sales Tax 411.000.656.538.800.310.22 108.86 Total :1,254.74 132948 6/28/2012 037303 SNO CO FIRE DIST # 1 Q3-2012 Q3-2012 FIRE SERVICES CONTRACT PAYMENT Q3-2012 Fire Services Contract Payment 001.000.390.522.200.510.00 1,555,694.75 Total :1,555,694.75 132949 6/28/2012 037375 SNO CO PUD NO 1 2004-9314-6 19827 89TH PL W 19827 89TH PL W 35Page: Packet Page 54 of 366 06/28/2012 Voucher List City of Edmonds 36 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132949 6/28/2012 (Continued)037375 SNO CO PUD NO 1 001.000.640.576.800.470.00 30.64 Total :30.64 132950 6/28/2012 037375 SNO CO PUD NO 1 100067300 2030-9778-7 WWTP ELECTRICTY 411.000.656.538.800.471.61 25,677.79 Total :25,677.79 132951 6/28/2012 037375 SNO CO PUD NO 1 2002-0254-7 PEDEST CAUTION LIGHT 21930 95TH AVE W PEDEST CAUTION LIGHT 21930 95TH AVE W 111.000.653.542.640.470.00 31.68 TRAFFIC LIGHT 20829 76TH AVE W2002-0256-2 TRAFFIC LIGHT 20829 76TH AVE W 111.000.653.542.630.470.00 31.68 TRAFFIC LIGHT 22000 84TH AVE W2003-4823-3 TRAFFIC LIGHT 22000 84TH AVE W 111.000.653.542.640.470.00 66.43 LIFT STATION #3 1529 NORTHSTREAM LN2008-6520-2 LIFT STATION #3 1529 NORTHSTREAM LN 411.000.655.535.800.470.00 109.86 TRAFFIC LIGHT 20408 76TH AVE W2011-9222-6 TRAFFIC LIGHT 20408 76TH AVE W 111.000.653.542.640.470.00 30.75 TRAFFIC LIGHT 19600 80TH AVE W2015-8215-2 TRAFFIC LIGHT 19600 80TH AVE W 111.000.653.542.630.470.00 41.02 TRAFFIC LIGHT 20801 76TH AVE W2016-1195-1 TRAFFIC LIGHT 20801 76TH AVE W 111.000.653.542.630.470.00 43.03 TRAFFIC LIGHT 9932 220TH ST SW2017-5147-6 TRAFFIC LIGHT 9932 220TH ST SW 111.000.653.542.640.470.00 85.61 TRAFFIC LIGHT 7133 212TH ST SW2019-0786-2 TRAFFIC LIGHT 7133 212TH ST SW 111.000.653.542.630.470.00 40.61 36Page: Packet Page 55 of 366 06/28/2012 Voucher List City of Edmonds 37 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132951 6/28/2012 (Continued)037375 SNO CO PUD NO 1 LIFT STATION #6 100 PINE ST2020-8787-0 LIFT STATION #6 100 PINE ST 411.000.655.535.800.470.00 262.35 TRAFFIC LIGHT 23801 HWY 992022-8912-0 TRAFFIC LIGHT 23801 HWY 99 111.000.653.542.640.470.00 103.78 TRAFFIC LIGHT 8429 196TH ST SW2028-0763-2 TRAFFIC LIGHT 8429 196TH ST SW 001.000.651.519.920.470.00 31.14 Total :877.94 132952 6/28/2012 038300 SOUND DISPOSAL CO 104757 ASH DISPOSAL ASH DISPOSAL 411.000.656.538.800.474.65 2,627.58 Total :2,627.58 132953 6/28/2012 062280 SOUND SEAL & PACKING CO 17173 AES SEAL AES SEAL 411.000.656.538.800.480.21 713.34 Freight 411.000.656.538.800.480.21 36.50 9.5% Sales Tax 411.000.656.538.800.480.21 71.23 Total :821.07 132954 6/28/2012 060371 STANDARD INSURANCE CO July 2012 Standard JULY 2012 STANDARD INSURANCE 07/12 Standard Insurance 811.000.000.231.550.000.00 14,083.23 Total :14,083.23 132955 6/28/2012 039775 STATE AUDITOR'S OFFICE L93731 MAY-2012 AUDIT FEES May 2012 Audit Fees 001.000.390.519.900.510.00 5,105.03 May 2012 Audit Fees 411.000.652.542.900.510.00 255.25 37Page: Packet Page 56 of 366 06/28/2012 Voucher List City of Edmonds 38 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132955 6/28/2012 (Continued)039775 STATE AUDITOR'S OFFICE May 2012 Audit Fees 411.000.654.534.800.510.00 850.84 May 2012 Audit Fees 411.000.655.535.800.510.00 850.84 May 2012 Audit Fees 411.000.656.538.800.510.00 850.84 May 2012 Audit Fees 111.000.653.543.300.510.00 255.25 May 2012 Audit Fees 511.000.657.548.680.510.00 340.34 Total :8,508.39 132956 6/28/2012 040430 STONEWAY ELECTRIC SUPPLY S100202369.001 PS - Ballasters PS - Ballasters 001.000.651.519.920.310.00 113.42 9.5% Sales Tax 001.000.651.519.920.310.00 10.78 Library - Elect SuppliesS100212437.001 Library - Elect Supplies 001.000.651.519.920.310.00 68.79 9.5% Sales Tax 001.000.651.519.920.310.00 6.53 Total :199.52 132957 6/28/2012 070864 SUPERMEDIA LLC 440011421681 C/A 440001307733 06/2012 Web Hosting for Internet 001.000.310.518.880.420.00 34.95 C/A 440001304654440011422053 Basic e-commerce hosting 06/02/12 - 001.000.310.518.880.420.00 34.95 Total :69.90 132958 6/28/2012 074051 SUZANNE ORTEGA 2-13575 #4245-1859571 UTILITY REFUND #4245-1859571 Utility refund due to 411.000.000.233.000.000.00 155.97 38Page: Packet Page 57 of 366 06/28/2012 Voucher List City of Edmonds 39 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :155.97132958 6/28/2012 074051 074051 SUZANNE ORTEGA 132959 6/28/2012 040916 TC SPAN AMERICA 59722 Water - Work Ware Embroidery Water - Work Ware Embroidery 411.000.654.534.800.240.00 155.00 9.5% Sales Tax 411.000.654.534.800.240.00 14.73 Water - Work Jackets and Coveralls60166 Water - Work Jackets and Coveralls 411.000.654.534.800.240.00 58.00 9.5% Sales Tax 411.000.654.534.800.240.00 5.51 Total :233.24 132960 6/28/2012 009350 THE DAILY HERALD COMPANY I01783492-06152012 E1AA.SEPA DETERMINATION NONSIGNIFICANCE E1AA.Notice of SEPA Determination of 112.200.630.595.330.410.00 60.20 E7AC.SEPA DETERMINATION NONSIGNIFICANCEI01783579-06152012 E7AC.SEPA Determination of 112.200.630.595.330.410.00 109.20 Total :169.40 132961 6/28/2012 009350 THE DAILY HERALD COMPANY 1783039 Lambrecht/PLN20120016 Legal Notices Lambrecht/PLN20120016 Legal Notices 001.000.620.558.600.440.00 22.36 Ritter/PLN20120021 Legal Notices.1783837 Ritter/PLN20120021 Legal Notices. 001.000.620.558.600.440.00 48.16 Baptist Church/STF20120005 Legal1783838 Baptist Church/STF20120005 Legal 001.000.620.558.600.440.00 48.16 Total :118.68 132962 6/28/2012 070037 TRIMAXX CONSTRUCTION INC E2DB.Pmt 7 E2DB.PMT 7 THRU 6/11/12 E2DB.Pmt 7 thru 6/11/12 132.000.640.594.760.650.00 128,880.40 39Page: Packet Page 58 of 366 06/28/2012 Voucher List City of Edmonds 40 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132962 6/28/2012 (Continued)070037 TRIMAXX CONSTRUCTION INC E2DB.Ret 7 132.000.000.223.400.000.00 -6,426.89 Total :122,453.51 132963 6/28/2012 073216 TRIUNITY ENGINEERING & MGMNT 1 NETWORK DIAGRAMS NETWORK DIAGRAMS 411.000.656.538.800.410.22 200.00 C-386 HYPO PROJECT 414.000.656.594.320.410.10 350.00 C-367 OUTFALL DIFFUSER 414.000.656.594.320.410.10 200.00 Total :750.00 132964 6/28/2012 063939 TYLER TECHNOLOGIES INC 045-67272 DASHBOARD INSTALL & TRAINING Dashboard Installation & Training 001.000.310.518.880.410.00 900.00 Total :900.00 132965 6/28/2012 064423 USA BLUE BOOK 692660 Water - Master Locks, Brass Ball Water - Master Locks, Brass Ball 411.000.654.534.800.310.00 238.41 Freight 411.000.654.534.800.310.00 19.70 9.5% Sales Tax 411.000.654.534.800.310.00 24.52 Total :282.63 132966 6/28/2012 067865 VERIZON WIRELESS 1092209394 C/A 671247844-00001 Cell Service-Bldg 001.000.620.524.100.420.00 97.51 Cell Service-Eng 001.000.620.532.200.420.00 173.04 Cell Service Fac-Maint 001.000.651.519.920.420.00 59.04 Cell Service-Parks Discovery Program 40Page: Packet Page 59 of 366 06/28/2012 Voucher List City of Edmonds 41 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132966 6/28/2012 (Continued)067865 VERIZON WIRELESS 001.000.640.574.350.420.00 13.44 Cell Service Parks Maint 001.000.640.576.800.420.00 61.06 Cell Service-PD 001.000.410.521.220.420.00 470.80 Cell Service-PW Street 111.000.653.542.900.420.00 28.17 Cell Service-PW Storm 411.000.652.542.900.420.00 15.61 Cell Service-PW Street/Storm 111.000.653.542.900.420.00 53.08 Cell Service-PW Street/Storm 411.000.652.542.900.420.00 53.07 Cell Service-PW Water 411.000.654.534.800.420.00 140.74 Cell Service-PW Sewer 411.000.655.535.800.420.00 52.54 Cell Service-WWTP 411.000.656.538.800.420.00 45.05 Total :1,263.15 132967 6/28/2012 062812 WA CRANE AND HOIST CO INC 0015749-IN EWW 1EW REPAIR HOIST 411.000.656.538.800.480.21 475.00 9.5% Sales Tax 411.000.656.538.800.480.21 45.13 Total :520.13 132968 6/28/2012 067917 WALLY'S TOWING INC 47258 INV 47258 EDMONDS PD CASE 12-2213 TOW 90 CHEVY ASTRO VAN 230-YDO 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 Total :173.01 41Page: Packet Page 60 of 366 06/28/2012 Voucher List City of Edmonds 42 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132969 6/28/2012 048100 WEINZ, JACK D 52 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 205.00 Total :205.00 132970 6/28/2012 073552 WELCO SALES LLC 5563 ENVELOPES #10 ENVELOPES 001.000.640.574.100.310.00 69.85 9.5% Sales Tax 001.000.640.574.100.310.00 6.64 Total :76.49 132971 6/28/2012 073552 WELCO SALES LLC 5553 BUSINESS CARDS-D.J. SMITH Business Cards-D.J. Smith250-00285 001.000.410.521.100.310.00 17.20 Steve Morrison250-00285 001.000.410.521.100.310.00 17.20 Andrew M. Mehl250-00285 001.000.410.521.100.310.00 17.20 D.J. Dawson250-00285 001.000.410.521.100.310.00 17.20 Steve Harbinson250-00285 001.000.410.521.100.310.00 17.20 9.5% Sales Tax 001.000.410.521.100.310.00 8.17 Total :94.17 132972 6/28/2012 069691 WESTERN SYSTEMS 0000022107 Traffic Control - 5 Veh Sig 12" Traffic Control - 5 Veh Sig 12" 111.000.653.542.640.310.00 392.50 9.5% Sales Tax 111.000.653.542.640.310.00 37.29 Total :429.79 132973 6/28/2012 074060 YEADON, DAN YEADON0626 REFUND CANCELLED RENTAL CONTRACT - 42Page: Packet Page 61 of 366 06/28/2012 Voucher List City of Edmonds 43 9:26:49AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132973 6/28/2012 (Continued)074060 YEADON, DAN 001.000.000.239.200.000.00 705.00 Total :705.00 Bank total :1,948,476.05132Vouchers for bank code :front 1,948,476.05Total vouchers :Vouchers in this report132 43Page: Packet Page 62 of 366 07/12/2012 Voucher List City of Edmonds 1 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132974 7/5/2012 029900 DEPT OF RETIREMENT SYSTEMS June 2012 DRS JUNE 2012 DRS June 2012 DRS 811.000.000.231.540.000.00 157,842.11 Total :157,842.11 132975 7/12/2012 072627 911 ETC INC 19957 JUNE 2012 911 DATABASE MAINT June 2012 911 database maint 001.000.310.518.880.480.00 100.00 Total :100.00 132976 7/12/2012 073947 A WORKSAFE SERVICE INC 162990 Drug testing services Drug testing services 411.000.652.542.900.410.00 191.00 Total :191.00 132977 7/12/2012 065052 AARD PEST CONTROL 308291 RODENT CONTROL/MEADOWDALE CLUBHOUSE RODENT CONTROL @ MEADOWDALE CLUBHOUSE 001.000.640.576.800.480.00 82.12 RODENT CONTROL308315 CITY WIDE RODENT CONTROL 001.000.640.576.800.480.00 93.08 Total :175.20 132978 7/12/2012 061029 ABSOLUTE GRAPHIX 612367 X FIT SHIRTS X FIT SHIRTS 001.000.640.574.200.310.00 16.30 9.5% Sales Tax 001.000.640.574.200.310.00 1.55 PICKLE BALL SHIRTS612372 PICKLE BALL SPRING SEASON CHAMPS SHIRTS 001.000.640.575.520.310.00 15.54 9.5% Sales Tax 001.000.640.575.520.310.00 1.48 Total :34.87 1Page: Packet Page 63 of 366 07/12/2012 Voucher List City of Edmonds 2 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132979 7/12/2012 071234 ACUREN INSPECTION INC 0000353757 24-0155019 INCENERATOR INSPECTION 411.000.656.538.800.410.21 1,554.25 Total :1,554.25 132980 7/12/2012 073862 ADAMS CONSULTING SERVICES LLC 2078/9 HR Consulting services - June 2012 HR Consulting services - June 2012 001.000.220.516.100.410.00 1,056.25 Total :1,056.25 132981 7/12/2012 063863 ADVANCED TRAFFIC PRODUCTS 000005908 Traffic Control - Bulldog III Black "h" Traffic Control - Bulldog III Black "h" 111.000.653.542.640.310.00 244.50 Bulldog Black Ver.3 111.000.653.542.640.310.00 225.75 12"Yellow Ball Tinted LED Model XI ITE 111.000.653.542.640.310.00 565.14 9.5% Sales Tax 111.000.653.542.640.310.00 98.36 Total :1,133.75 132982 7/12/2012 071177 ADVANTAGE BUILDING SERVICES 11-1139 JANITORIAL SERVICE JANITORIAL SERVICE 411.000.656.538.800.410.23 334.00 FLOORING MAINTENANCE11-1140 FLOORING MAINTENANCE 411.000.656.538.800.410.23 273.33 Total :607.33 132983 7/12/2012 074076 ADVANTAGE GRAPHICS INC 11423 2011 CAFR PRINTING 2011 CAFR printing - qty 30 001.000.310.514.230.490.00 765.00 9.5% Sales Tax 001.000.310.514.230.490.00 72.68 Total :837.68 2Page: Packet Page 64 of 366 07/12/2012 Voucher List City of Edmonds 3 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132984 7/12/2012 001030 ALLIED SYSTEMS PRODUCTS INC IN114755 SUPPLIES SUPPLIES 001.000.230.512.500.310.00 16.53 Total :16.53 132985 7/12/2012 001528 AM TEST INC 70849 SAMPLE NUMBERS TESTING SAMPLE NUMBERS TESTING 411.000.656.538.800.410.31 75.00 Total :75.00 132986 7/12/2012 069667 AMERICAN MARKETING 15400 FOUNTAIN PLAQUE/HAZEL MILLER PLAZA HAZEL MILLER PLAZA~ 132.000.640.594.760.310.00 168.40 Freight 132.000.640.594.760.310.00 6.90 9.5% Sales Tax 132.000.640.594.760.310.00 16.65 Total :191.95 132987 7/12/2012 072799 ANDRES, KAREN ANDRES070312 REIMBURSEMENT MILEAGE REIMBURSEMENT/DISCOVERY PROGRAM 001.000.640.574.350.430.00 124.32 UNIFORM PANTS/DISCOVERY PROGRAM 001.000.640.574.350.240.00 60.00 Total :184.32 132988 7/12/2012 069751 ARAMARK UNIFORM SERVICES 655-6260530 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 56.55 9.5% Sales Tax 001.000.640.576.800.240.00 5.37 UNIFORM SERVICES655-6272472 PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 27.45 9.5% Sales Tax 001.000.640.576.800.240.00 2.61 3Page: Packet Page 65 of 366 07/12/2012 Voucher List City of Edmonds 4 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :91.98132988 7/12/2012 069751 069751 ARAMARK UNIFORM SERVICES 132989 7/12/2012 069751 ARAMARK UNIFORM SERVICES 655-6248291 21580001 UNIFORM SERVICE 411.000.656.538.800.240.00 57.50 9.5% Sales Tax 411.000.656.538.800.240.00 5.46 21580001655-6260536 UNIFORM SERVICE 411.000.656.538.800.240.00 57.50 9.5% Sales Tax 411.000.656.538.800.240.00 5.46 Total :125.92 132990 7/12/2012 068379 ARCHITECREATION INC CC-12-0024B LITTER CONTAINER LITTER CONTAINER 001.000.640.576.800.310.00 398.00 Freight 001.000.640.576.800.310.00 230.00 9.5% Sales Tax 001.000.640.576.800.310.00 59.66 PLAYCHIPS FOR 4 PARKSMSC-12-0070 PLAYCHIPS FOR 4 PARKS 125.000.640.576.800.310.00 6,351.20 Freight 125.000.640.576.800.310.00 1,932.75 9.5% Sales Tax 125.000.640.576.800.310.00 786.98 Total :9,758.59 132991 7/12/2012 071124 ASSOCIATED PETROLEUM 0318176-IN 01-7500014 DIESEL FUEL 411.000.656.538.800.320.00 3,064.07 9.5% Sales Tax 411.000.656.538.800.320.00 291.08 4Page: Packet Page 66 of 366 07/12/2012 Voucher List City of Edmonds 5 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :3,355.15132991 7/12/2012 071124 071124 ASSOCIATED PETROLEUM 132992 7/12/2012 064807 ATS AUTOMATION INC I003640 PS - Controllers PS - Controllers 001.000.651.519.920.310.00 776.26 Misc charges 001.000.651.519.920.310.00 8.00 9.5% Sales Tax 001.000.651.519.920.310.00 74.50 Total :858.76 132993 7/12/2012 001795 AUTOGRAPHICS 78429 City Hall - Signage City Hall - Signage 001.000.651.519.920.480.00 117.00 9.5% Sales Tax 001.000.651.519.920.480.00 11.12 Unit eq76po - Letter78430 Unit eq76po - Letter 511.100.657.594.480.640.00 35.00 9.5% Sales Tax 511.100.657.594.480.640.00 3.33 Total :166.45 132994 7/12/2012 070305 AUTOMATIC FUNDS TRANSFER 65265 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #200 Printing 411.000.652.542.900.490.00 89.16 UB Outsourcing area #200 Printing 411.000.654.534.800.490.00 89.16 UB Outsourcing area #200 Printing 411.000.655.535.800.490.00 91.86 UB Outsourcing area #200 Postage 411.000.654.534.800.420.00 299.56 UB Outsourcing area #200 Postage 411.000.655.535.800.420.00 299.55 9.5% Sales Tax 411.000.652.542.900.490.00 8.47 5Page: Packet Page 67 of 366 07/12/2012 Voucher List City of Edmonds 6 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132994 7/12/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER 9.5% Sales Tax 411.000.654.534.800.490.00 8.47 9.5% Sales Tax 411.000.655.535.800.490.00 8.73 OUT SOURCING OF UTILITY BILLS65304 UB Outsourcing area #700 printing 411.000.652.542.900.490.00 23.05 UB Outsourcing area #700 printing 411.000.654.534.800.490.00 23.05 UB Outsourcing area #700 printing 411.000.655.535.800.490.00 23.74 UB Outsourcing area #700 postage 411.000.654.534.800.420.00 99.45 UB Outsourcing area #700 postage 411.000.655.535.800.420.00 99.45 9.5% Sales Tax 411.000.652.542.900.490.00 2.19 9.5% Sales Tax 411.000.654.534.800.490.00 2.19 9.5% Sales Tax 411.000.655.535.800.490.00 2.25 Total :1,170.33 132995 7/12/2012 001801 AUTOMATIC WILBERT VAULT CO 23419 BURIAL SUPPLIES BURIAL SUPPLIES: LEHN 130.000.640.536.200.340.00 405.00 BURIAL SUPPLIES23606 BURIAL SUPPLIES: EVANKS 130.000.640.536.200.340.00 495.00 BURIAL SUPPLIES23627 BURIAL SUPPLIES: REQUA 130.000.640.536.200.340.00 405.00 Total :1,305.00 132996 7/12/2012 069076 BACKGROUND INVESTIGATIONS INC COE0612 Background check services 6Page: Packet Page 68 of 366 07/12/2012 Voucher List City of Edmonds 7 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 132996 7/12/2012 (Continued)069076 BACKGROUND INVESTIGATIONS INC Background check services 001.000.220.516.100.410.00 545.00 Total :545.00 132997 7/12/2012 066891 BEACON PUBLISHING INC 8485 DIRECTORY LISTING CEMETERY DIRECTORY LISTING 130.000.640.536.200.440.00 35.00 Total :35.00 132998 7/12/2012 072455 BEAR COMMUNICATIONS INC 4122644 City Radios - Programming Charges City Radios - Programming Charges 511.000.657.548.680.310.00 475.00 9.5% Sales Tax 511.000.657.548.680.310.00 45.13 Total :520.13 132999 7/12/2012 002210 BECKWITH & KUFFEL 898275 CED2 C-322 ENERGY EFFICIENCY UPGRADE 414.000.656.594.320.650.10 5,701.85 9.5% Sales Tax 414.000.656.594.320.650.10 541.68 CED2898321 C-322 ENERGY EFFICIENCY UPGRADE 414.000.656.594.320.650.10 2,458.90 9.5% Sales Tax 414.000.656.594.320.650.10 233.60 Total :8,936.03 133000 7/12/2012 073853 BECKWITH CONSULTING GROUP 07012012 STRATEGIC PLAN CONSULTANT INVOICE Strategic Plan Task #16 001.000.240.513.110.410.00 8,280.00 Total :8,280.00 133001 7/12/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 936304 INV#936304 - EDMONDS PD -SHOEMAKE 2ND CHANCE SUMMIT II VEST 7Page: Packet Page 69 of 366 07/12/2012 Voucher List City of Edmonds 8 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133001 7/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 725.00 9.5% Sales Tax 001.000.410.521.220.240.00 68.88 INV#939853 - EDMONDS PD -FLASHLIGHTS939853 SWITCHES STREAMLIGHT SL20XP LED 001.000.410.521.260.310.00 37.90 BATTERIES FOR SL20XP LED 001.000.410.521.260.310.00 79.80 BULBS FOR SL20XP LED 001.000.410.521.260.310.00 31.90 9.5% Sales Tax 001.000.410.521.260.310.00 14.21 INV#941166 - EDMONDS PD -BICKAR941166 UNIFORM WOOL PANTS 001.000.410.521.220.240.00 324.00 SEW NAME EMBLEM ON GARMENTS 001.000.410.521.220.240.00 5.00 CLOTH NAME TAG "N BICKAR" 001.000.410.521.220.240.00 24.75 S/S UNIFORM SHIRT 001.000.410.521.220.240.00 67.95 L/S TACTICAL COLD GEAR SHIRTS 001.000.410.521.220.240.00 95.98 NAVY UNIFORM TIE 001.000.410.521.220.240.00 6.95 T-NECK SHIRTS 001.000.410.521.220.240.00 45.00 511 UNIFORM JACKET 001.000.410.521.220.240.00 239.00 CLOTH NAME TAGS FOR JACKET 001.000.410.521.220.240.00 9.90 SEW ON NAME TAG 001.000.410.521.220.240.00 1.00 HEAT STAMP LETTERS 8Page: Packet Page 70 of 366 07/12/2012 Voucher List City of Edmonds 9 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133001 7/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 6.00 SEW ON EMBLEM 001.000.410.521.220.240.00 2.00 SEW ON LARGE EMBLEM/PANEL 001.000.410.521.220.240.00 2.50 REFLECTIVE POLICE PANEL 001.000.410.521.220.240.00 8.00 DUTY BELT 001.000.410.521.220.240.00 39.42 RAIN PANTS - BLACK 001.000.410.521.220.240.00 85.00 HEAVY WEIGHT HAND TRAINER 001.000.410.521.220.240.00 7.79 METAL NAMETAG "N. BICKAR" 001.000.410.521.220.240.00 21.90 9.5% Sales Tax 001.000.410.521.220.240.00 94.25 INV#941244-01 - EDMONDS PD -STRUM941224-01 UNIFORM WOOL PANTS 001.000.410.521.220.240.00 324.00 S/S UNIFORM SHIRT 001.000.410.521.220.240.00 67.95 SEW NAME TAG ON GARMENT 001.000.410.521.220.240.00 1.00 CLOTH NAME TAGS "K. STRUM" 001.000.410.521.220.240.00 24.75 511 UNIFORM JACKET 001.000.410.521.220.240.00 239.00 NAME TAGS FOR JACKET 001.000.410.521.220.240.00 9.90 SEW NAME TAG ON JACKET 001.000.410.521.220.240.00 1.00 HEAT STAMP POLICE 001.000.410.521.220.240.00 6.00 9Page: Packet Page 71 of 366 07/12/2012 Voucher List City of Edmonds 10 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133001 7/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP SEW BADGE EMBLEM ON JACKET 001.000.410.521.220.240.00 2.00 SEW LARGE EMBLEM PANEL 001.000.410.521.220.240.00 2.50 REFLECTIVE POLICE PANEL 001.000.410.521.220.240.00 8.00 UNIFORM NAVY TIE 001.000.410.521.220.240.00 6.95 T-NECK SHIRTS 001.000.410.521.220.240.00 45.00 L/S TACTICAL COLD GEAR SHIRTS 001.000.410.521.220.240.00 95.98 SEW NAME TAG ON SHIRTS (COGS 001.000.410.521.220.240.00 4.00 METAL NAME TAGS "K. STRUM" 001.000.410.521.220.240.00 21.90 9.5% Sales Tax 001.000.410.521.220.240.00 81.69 INV#942792-01 - EDMONDS PD -RICHARDSON942792-01 REMOVE EMBLEM FROM L/S SHIRTS 001.000.410.521.220.240.00 5.00 SEW ON SGTS CHEVRONS 001.000.410.521.220.240.00 5.00 SGTS CHEVRONS 001.000.410.521.220.240.00 5.90 SEW ON SERVICE BARS 001.000.410.521.220.240.00 2.00 REMOVE EMBLEM FROM S/S SHIRT 001.000.410.521.220.240.00 2.50 SEW ON SGTS CHEVRON 001.000.410.521.220.240.00 2.50 SGTS CHEVRONS 001.000.410.521.220.240.00 2.95 REMOVE EMBLEMS FROM JACKET 10Page: Packet Page 72 of 366 07/12/2012 Voucher List City of Edmonds 11 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133001 7/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 5.00 SEW ON SGTS CHEVRONS 001.000.410.521.220.240.00 5.00 SGTS CHEVRONS 001.000.410.521.220.240.00 5.90 SEW GOLD BADGE EMBLEM-JACKET 001.000.410.521.220.240.00 2.00 9.5% Sales Tax 001.000.410.521.220.240.00 4.16 INV#942792-80 CR OVERCHG -RICHARDSON942792-80 CR OVERCHG FOR RADIO HOLDER 001.000.410.521.220.240.00 -5.95 9.5% Sales Tax 001.000.410.521.220.240.00 -0.57 INV#944145 - EDMONDS PD -CUFF CASES944145 DOUBLE CUFF CASES 001.000.410.521.220.310.00 71.90 9.5% Sales Tax 001.000.410.521.220.310.00 6.83 INV#944145-80 REFUND RETURNED CUFF CASE944145-80 CR FOR CUFF CASES RETURNED 001.000.410.521.220.310.00 -71.90 9.5% Sales Tax 001.000.410.521.220.310.00 -6.83 INV#944379 - EDMONDS PD -HAWLEY944379 CORPORAL CHEVRONS 001.000.410.521.220.240.00 14.75 SEW ON CORPORAL CHEVRONS 001.000.410.521.220.240.00 12.50 REMOVE SERVICE BARS 001.000.410.521.220.240.00 5.00 SEW ON NEW SERVICE BARS 001.000.410.521.220.240.00 5.00 9.5% Sales Tax 11Page: Packet Page 73 of 366 07/12/2012 Voucher List City of Edmonds 12 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133001 7/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 3.54 INV#945017 - EDMONDS PD -LAWLESS945017 REMOVE SERVICE BARS 001.000.410.521.100.240.00 5.00 SEW ON NEW SERVICE BARS 001.000.410.521.100.240.00 5.00 9.5% Sales Tax 001.000.410.521.100.240.00 0.95 INV#945022 - EDMONDS PD -CRYSTAL945022 REMOVE SERVICE BARS 001.000.410.521.220.240.00 7.50 SEW ON NEW SERVICE BARS 001.000.410.521.220.240.00 7.50 9.5% Sales Tax 001.000.410.521.220.240.00 1.43 INV#945027 - EDMONDS PD -RICHARDSON945027 REMOVE SERVICE BARS 001.000.410.521.220.240.00 2.50 SEW ON NEW SERVICE BARS 001.000.410.521.220.240.00 2.50 9.5% Sales Tax 001.000.410.521.220.240.00 0.48 Total :3,100.74 133002 7/12/2012 065341 BRIANS UPHOLSTERY 333982 Unit 776 - Repair Seat Unit 776 - Repair Seat 511.000.657.548.680.480.00 325.00 8.6% Sales Tax 511.000.657.548.680.480.00 27.95 Total :352.95 133003 7/12/2012 002840 BRIM TRACTOR CO INC IL44406 Unit 91 - Gasket, Seals, Washers,Seal Unit 91 - Gasket, Seals, Washers,Seal 511.000.657.548.680.310.00 81.78 Freight 12Page: Packet Page 74 of 366 07/12/2012 Voucher List City of Edmonds 13 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133003 7/12/2012 (Continued)002840 BRIM TRACTOR CO INC 511.000.657.548.680.310.00 10.34 9.5% Sales Tax 511.000.657.548.680.310.00 8.75 Unit 91 - Bolts, Washers, Nuts,SpacersIM57275 Unit 91 - Bolts, Washers, Nuts,Spacers 511.000.657.548.680.310.00 123.18 Freight 511.000.657.548.680.310.00 12.95 9.5% Sales Tax 511.000.657.548.680.310.00 12.93 Unit 91 - Service and RepairsWM09965 Unit 91 - Service and Repairs 511.000.657.548.680.480.00 152.81 9.5% Sales Tax 511.000.657.548.680.480.00 14.52 Total :417.26 133004 7/12/2012 073029 CANON FINANCIAL SERVICES 11938982 CANON CONTRACT CHARGE IRC1030 Canon copier contract charge IRC1030 001.000.210.513.100.450.00 9.32 Canon copier contract charge IRC1030 001.000.610.519.700.450.00 9.32 Canon copier contract charge IRC1030 001.000.220.516.100.450.00 9.35 9.5% Sales Tax 001.000.210.513.100.450.00 0.89 9.5% Sales Tax 001.000.610.519.700.450.00 0.89 9.5% Sales Tax 001.000.220.516.100.450.00 0.88 CANON CONTRACT CHARGE IRC505111955314 Canon copier contract charge IRC5051 001.000.210.513.100.450.00 83.50 Canon copier contract charge IRC5051 001.000.610.519.700.450.00 83.50 13Page: Packet Page 75 of 366 07/12/2012 Voucher List City of Edmonds 14 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133004 7/12/2012 (Continued)073029 CANON FINANCIAL SERVICES Canon copier contract charge IRC5051 001.000.220.516.100.450.00 82.99 9.5% Sales Tax 001.000.210.513.100.450.00 7.93 9.5% Sales Tax 001.000.610.519.700.450.00 7.93 9.5% Sales Tax 001.000.220.516.100.450.00 7.89 Total :304.39 133005 7/12/2012 073029 CANON FINANCIAL SERVICES 11954506 572105 COPIER CONTRACT 411.000.656.538.800.450.41 84.28 9.5% Sales Tax 411.000.656.538.800.450.41 1.52 Total :85.80 133006 7/12/2012 073535 CARR, FRANCINE WALSH CARR0703 REFUND REFUND -ADJUSTMENT ON REGISTRATION 001.000.000.239.200.000.00 10.00 Total :10.00 133007 7/12/2012 068484 CEMEX LLC 9423990349 CEMENT FOR FLOWER POLES CEMENT FOR FLOWER POLES 001.000.640.576.800.310.00 120.00 9.5% Sales Tax 001.000.640.576.800.310.00 11.04 Total :131.04 133008 7/12/2012 068484 CEMEX LLC 9423960044 Roadway - Asphalt Roadway - Asphalt 111.000.653.542.310.310.00 251.24 9.5% Sales Tax 111.000.653.542.310.310.00 23.87 Roadway - Asphalt9423973224 14Page: Packet Page 76 of 366 07/12/2012 Voucher List City of Edmonds 15 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133008 7/12/2012 (Continued)068484 CEMEX LLC Roadway - Asphalt 111.000.653.542.310.310.00 369.82 9.5% Sales Tax 111.000.653.542.310.310.00 35.14 Raodway - Asphalt9423990348 Raodway - Asphalt 111.000.653.542.310.310.00 306.17 9.5% Sales Tax 111.000.653.542.310.310.00 29.09 Roadway - Asphalt9423990350 Roadway - Asphalt 111.000.653.542.310.310.00 301.48 9.5% Sales Tax 111.000.653.542.310.310.00 28.65 Water - Aphalt9423990351 Water - Aphalt 411.000.654.534.800.310.00 341.70 9.5% Sales Tax 411.000.654.534.800.310.00 32.46 Roadway - Asphalt9424010469 Roadway - Asphalt 111.000.653.542.310.310.00 201.00 9.5% Sales Tax 111.000.653.542.310.310.00 19.10 Street- Supplies for ADA Ramps at 3rd9424010470 Street- Supplies for ADA Ramps at 3rd 111.000.653.542.610.310.00 283.13 Env Fees 111.000.653.542.610.310.00 16.88 9.2% Sales Tax 111.000.653.542.610.310.00 27.60 Roadway - Asphalt9424022324 Roadway - Asphalt 111.000.653.542.310.310.00 303.49 15Page: Packet Page 77 of 366 07/12/2012 Voucher List City of Edmonds 16 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133008 7/12/2012 (Continued)068484 CEMEX LLC 9.5% Sales Tax 111.000.653.542.310.310.00 28.84 Roadway - Asphalt9424027869 Roadway - Asphalt 111.000.653.542.310.310.00 403.32 9.5% Sales Tax 111.000.653.542.310.310.00 38.31 Roadway - Asphalt9424039630 Roadway - Asphalt 111.000.653.542.310.310.00 134.00 9.5% Sales Tax 111.000.653.542.310.310.00 12.73 Total :3,188.02 133009 7/12/2012 003510 CENTRAL WELDING SUPPLY RN06121023 GYMNASTICS HELIUM FOR BALLOONS HELIUM FOR GYMNASTICS BIRTHDAY BALLOONS 001.000.640.575.550.450.00 11.25 9.5% Sales Tax 001.000.640.575.550.450.00 1.07 Total :12.32 133010 7/12/2012 003510 CENTRAL WELDING SUPPLY LY 182515 2954000 VALVE/PIGTAIL/NUT 411.000.656.538.800.310.21 106.51 9.5% Sales Tax 411.000.656.538.800.310.21 10.12 2954000XC 13018 9.5% Sales Tax 411.000.656.538.800.310.21 57.58 CARBON MONOXIDE 411.000.656.538.800.310.21 606.10 Total :780.31 133011 7/12/2012 064291 CENTURY LINK 206-Z02-0478 332B TELEMETRY TELEMETRY 16Page: Packet Page 78 of 366 07/12/2012 Voucher List City of Edmonds 17 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133011 7/12/2012 (Continued)064291 CENTURY LINK 411.000.656.538.800.420.00 138.73 Total :138.73 133012 7/12/2012 070792 CH2O 204089 Fac Maint - Boiler Supplies Fac Maint - Boiler Supplies 001.000.651.519.920.310.00 811.88 Freight 001.000.651.519.920.310.00 100.42 9.5% Sales Tax 001.000.651.519.920.310.00 86.67 Total :998.97 133013 7/12/2012 074063 CHAPMAN UNIVERSITY DEVRIES TUITION SCHOLARSHIP TUITION SCHOLARSHIP FOR EVAN DEVRIES 117.300.640.573.100.410.00 1,000.00 Total :1,000.00 133014 7/12/2012 064840 CHAPUT, KAREN E CHAPUT15523 FRIDAY NIGHT OUT FRIDAY NIGHT OUT #15523 001.000.640.574.200.410.00 76.44 FRIDAY NIGHT OUTCHAPUT15524 FRIDAY NIGHT OUT #15524 001.000.640.574.200.410.00 34.52 Total :110.96 133015 7/12/2012 074061 CHERYL RENEE LONG FINE ARTS 06302012 AWARD FOR BIRDFEST POSTER ART CONTEST Award for Bird Fest Poster contest 001.000.240.513.110.410.00 200.00 Total :200.00 133016 7/12/2012 019215 CITY OF LYNNWOOD 9472 INV#9472 CUST#1430 -EDMONDS PD VERIZON PHONE NARCS 06/2012 104.000.410.521.210.420.00 102.88 INV#9477 CUST#47 -EDMONDS PD9477 PRISONER R&B MAY 2012 001.000.410.523.600.510.00 1,713.92 17Page: Packet Page 79 of 366 07/12/2012 Voucher List City of Edmonds 18 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133016 7/12/2012 (Continued)019215 CITY OF LYNNWOOD INV#9490 CUST#1655 -EDMONDS PD9490 VERIZON INTERNET SERVICES 5/12 104.000.410.521.210.420.00 40.01 INV#9491 CUST#45 -EDMONDS PD9491 NEXTEL PHONE FOR NARCS 06/2012 104.000.410.521.210.420.00 57.36 Total :1,914.17 133017 7/12/2012 022200 CITY OF MOUNTLAKE TERRACE 2337 E2FD.50%OF MCALEER CREEK CULVERT E2FD.50% of McAleer Creek Culvert 412.200.630.594.320.410.00 23,021.34 Total :23,021.34 133018 7/12/2012 004095 COASTWIDE LABS W2444431 FLOOR SQUEEGES/YOST FLOOR SQUEEGES/YOST POOL 001.000.640.576.800.310.00 73.56 9.5% Sales Tax 001.000.640.576.800.310.00 6.99 YOST POOL SUPPLIESW2445168 HANDLE SPPED SWEEP/YOST POOL 001.000.640.576.800.310.00 13.18 9.5% Sales Tax 001.000.640.576.800.310.00 1.25 YOST POOL SUPPLIESW2445168-1 HANDLE SPEED SWEEP 001.000.640.576.800.310.00 8.18 9.5% Sales Tax 001.000.640.576.800.310.00 0.78 LINERS, TOILET TISSUEW2446948 9.5% Sales Tax 001.000.640.576.800.310.00 55.50 TOILET TISSUE, LINERS 001.000.640.576.800.310.00 584.16 Total :743.60 18Page: Packet Page 80 of 366 07/12/2012 Voucher List City of Edmonds 19 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133019 7/12/2012 004095 COASTWIDE LABS W2438510 FS 20 - Maint Supplies FS 20 - Maint Supplies 001.000.651.519.920.310.00 492.53 9.5% Sales Tax 001.000.651.519.920.310.00 46.79 Fac Maint - Hose and cableW2441946-2 Fac Maint - Hose and cable 001.000.651.519.920.310.00 230.20 9.5% Sales Tax 001.000.651.519.920.310.00 21.87 Fac Maint - TT, Towels, Hand Soap,W2446321 Fac Maint - TT, Towels, Hand Soap, 001.000.651.519.920.310.00 508.42 9.5% Sales Tax 001.000.651.519.920.310.00 48.30 Fac Maint - Cleaner, Bleach, End,W2448850 Fac Maint - Cleaner, Bleach, End, 001.000.651.519.920.310.00 478.66 9.5% Sales Tax 001.000.651.519.920.310.00 45.47 Total :1,872.24 133020 7/12/2012 073135 COGENT COMMUNICATIONS INC JULY-12 C/A CITYOFED00001 July-12 Fiber Optics Internet Connection 001.000.310.518.870.420.00 916.20 Total :916.20 133021 7/12/2012 004377 COLE INDUSTRIAL INC 14046 FAC - Boiler Repairs FAC - Boiler Repairs 116.000.651.519.920.480.00 3,137.50 9.5% Sales Tax 116.000.651.519.920.480.00 298.06 Total :3,435.56 133022 7/12/2012 068358 COLUMBIA CASCADE COMPANY 47787-02 TRASH CONTAINER @ HAZEL MILLER PLAZA TRASH CONTAINER FOR 5TH &MAPLE FOR 19Page: Packet Page 81 of 366 07/12/2012 Voucher List City of Edmonds 20 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133022 7/12/2012 (Continued)068358 COLUMBIA CASCADE COMPANY 125.000.640.576.800.310.00 1,375.00 Freight 125.000.640.576.800.310.00 290.00 9.5% Sales Tax 125.000.640.576.800.310.00 158.18 Total :1,823.18 133023 7/12/2012 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES CEMETERY BUNDLED SERVICES 130.000.640.536.200.420.00 116.49 Total :116.49 133024 7/12/2012 062891 COOK PAGING WA 1126518 8739036 WATER WATCH PAGERS 411.000.654.534.800.420.00 3.95 411.000.654.534.800.420.00 0.30 Total :4.25 133025 7/12/2012 072848 COPIERS NW INV716989 INV#INV716989 ACCT#HMH636 -EDMONDS PD COPIER RENTAL 06/05 TO 07/04/12 001.000.410.521.100.450.00 226.77 9.5% Sales Tax 001.000.410.521.100.450.00 21.54 INV#INV716990 ACCT#HMH636 -EDMONDS PDINV716990 BLACK COPIES 06/05 TO 07/04/12 001.000.410.521.100.450.00 55.01 COLOR COPIES 06/05 TO 07/04/12 001.000.410.521.100.450.00 110.50 9.5% Sales Tax 001.000.410.521.100.450.00 15.72 Total :429.54 133026 7/12/2012 065683 CORRY'S FINE DRY CLEANING JUNE 2012 DRY CLEANING MAY/JUNE -EDMONDS PD CLEANING/LAUNDRY MAY-JUNE 2012 20Page: Packet Page 82 of 366 07/12/2012 Voucher List City of Edmonds 21 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133026 7/12/2012 (Continued)065683 CORRY'S FINE DRY CLEANING 001.000.410.521.220.240.00 1,134.28 Total :1,134.28 133027 7/12/2012 005965 CUES INC 369082 Sewer - 1200 Power Train Motor Sewer - 1200 Power Train Motor 411.000.655.535.800.310.00 584.45 Freight 411.000.655.535.800.310.00 81.75 9.5% Sales Tax 411.000.655.535.800.310.00 63.29 Total :729.49 133028 7/12/2012 072278 CUETER, THAYER CUETER15463 TURTLE TIME TURTLE TIME #15463 001.000.640.574.200.410.00 123.20 Total :123.20 133029 7/12/2012 072189 DATASITE 74513 INV#74513 - EDMONDS PD SHREDDING 2 TOTES 06/14/12 001.000.410.521.100.410.00 80.00 Total :80.00 133030 7/12/2012 072189 DATASITE 27858 STORAGE FEES Record Storage Fees 001.000.250.514.300.410.00 65.00 SHREDDING SERVICES/CABINETS74476 Doc Shred Services City Clerk 001.000.250.514.300.410.00 25.00 Doc Shred Services Finance 001.000.310.514.230.410.00 25.00 Total :115.00 133031 7/12/2012 061570 DAY WIRELESS SYSTEMS - 16 154885 INV#154885 - EDMONDS PD CALIBRATION #GVPD-08527 001.000.410.521.220.480.00 75.00 21Page: Packet Page 83 of 366 07/12/2012 Voucher List City of Edmonds 22 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133031 7/12/2012 (Continued)061570 DAY WIRELESS SYSTEMS - 16 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154886 - EDMONDS PD154886 CALIBRATION #GHS-08722 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154887 - EDMONDS PD154887 CALIBRATION #GHS-08723 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154888 - EDMONDS PD154888 CALIBRATION #GHD-03836 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154889 - EDMONDS PD154889 CALIBRATION #GHD-03890 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154890 - EDMONDS PD154890 CALIBRATION #GHD-12646 22Page: Packet Page 84 of 366 07/12/2012 Voucher List City of Edmonds 23 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133031 7/12/2012 (Continued)061570 DAY WIRELESS SYSTEMS - 16 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154891 - EDMONDS PD154891 CALIBRATION #GHD-12654 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154892 - EDMONDS PD154892 CALIBRATION #GHD-14955 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 INV#154893 - EDMONDS PD154893 CALIBRATION #GHD-14984 001.000.410.521.220.480.00 75.00 Freight 001.000.410.521.220.480.00 1.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.22 Total :748.98 133032 7/12/2012 073251 DEARN-TARPLEY, SUSAN DEARN-TARPLEY0703 MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT FOR DISCOVERY 001.000.640.574.350.430.00 157.62 Total :157.62 133033 7/12/2012 047450 DEPT OF INFORMATION SERVICES 2012060364 CUSTOMER ID# D200-0 Scan Services for June 2012 23Page: Packet Page 85 of 366 07/12/2012 Voucher List City of Edmonds 24 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133033 7/12/2012 (Continued)047450 DEPT OF INFORMATION SERVICES 001.000.310.518.880.420.00 940.00 Total :940.00 133034 7/12/2012 064531 DINES, JEANNIE 12-3286 INV#12-3286 - EDMONDS PD TRANSCRIPTION CASE #11-4246 001.000.410.521.210.410.00 186.00 TRANSCRIPTION CASE #11-2375 001.000.410.521.210.410.00 69.00 TRANSCRIPTION CASE #11-4041 001.000.410.521.210.410.00 264.00 TRANSCRIPTION CASE #11-3924 001.000.410.521.210.410.00 111.00 Total :630.00 133035 7/12/2012 064531 DINES, JEANNIE 12-3285 MINUTE TAKING 6/26 Council Minutes 001.000.250.514.300.410.00 246.00 Total :246.00 133036 7/12/2012 068591 DOUBLEDAY, MICHAEL 06302012 STATE LOBBYIST JUNE 2012 State lobbyist charges for June 2012 001.000.610.519.700.410.00 2,391.00 Total :2,391.00 133037 7/12/2012 007253 DUNN LUMBER 1280203 LUMBER SUPPLIES LUMBER AND CONCRETE MIX 001.000.640.576.800.310.00 214.28 9.5% Sales Tax 001.000.640.576.800.310.00 20.36 CEMENT1283528 CEMENT 001.000.640.576.800.310.00 73.90 9.5% Sales Tax 001.000.640.576.800.310.00 7.02 Total :315.56 24Page: Packet Page 86 of 366 07/12/2012 Voucher List City of Edmonds 25 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133038 7/12/2012 074072 DYNAMIC TECHNOLOGIES INC 011636 INV#011636 CUST#EDM02 -EDMONDS PD OMNIVORE-1 YR SUPPORT/UPGRADE 001.000.410.521.210.410.00 99.00 Total :99.00 133039 7/12/2012 068292 EDGE ANALYTICAL 12-10155 Storm Request- Water Analysis for 7507 Storm Request- Water Analysis for 7507 411.000.652.542.400.410.00 188.00 Total :188.00 133040 7/12/2012 007625 EDMONDS ARTS FESTIVAL EAF0629 REFUND OF DAMAGE DEPOSIT REFUND OF DAMAGE DEPOSIT FOR 001.000.000.239.200.000.00 1,000.00 Total :1,000.00 133041 7/12/2012 007675 EDMONDS AUTO PARTS 11754 CEMETERY SUPPLIES OIL FILTER/CEMETERY 130.000.640.536.500.310.00 7.59 9.5% Sales Tax 130.000.640.536.500.310.00 0.72 AIR FILTER11772 AIR FILTERS 001.000.640.576.800.310.00 26.21 9.5% Sales Tax 001.000.640.576.800.310.00 2.49 Total :37.01 133042 7/12/2012 007775 EDMONDS CHAMBER OF COMMERCE 06302012 TOURISM PROMOTION AWARD CHAMBER Tourism promotion award for Edmonds 120.000.310.575.420.410.00 1,250.00 Total :1,250.00 133043 7/12/2012 073910 EDMONDS COMMUNITY SOLAR COOP 2nd Quarter 2012 FAC Solar Elect System Production FAC Solar Elect System Production 001.000.651.519.920.470.00 80.50 Total :80.50 25Page: Packet Page 87 of 366 07/12/2012 Voucher List City of Edmonds 26 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133044 7/12/2012 007905 EDMONDS FAMILY MEDICINE CLINIC PSFP070312 PRESCREENING FOR X FIT CAMP PATIENT PRESCREENING FOR X FIT CAMP 001.000.640.574.200.410.00 4,950.00 Total :4,950.00 133045 7/12/2012 069523 EDMONDS P&R YOUTH SCHOLARSHIP CORDOVA0622 YOUTH SCHOLARSHIP YOUTH SCHOLARSHIP:THIAGO CORDOVA 122.000.640.574.100.490.00 59.00 Total :59.00 133046 7/12/2012 008705 EDMONDS WATER DIVISION 7-05276 820 15TH ST SW/CEMETERY 820 15TH ST SW/CEMETERY 001.000.640.576.800.470.00 124.76 Total :124.76 133047 7/12/2012 068803 EJ USA INC 3499429 Storm - Frame and Grates Storm - Frame and Grates 411.000.652.542.400.310.00 4,738.26 8.6% Sales Tax 411.000.652.542.400.310.00 407.49 Total :5,145.75 133048 7/12/2012 031060 ELECSYS INTERNATIONAL CORP 106046 RADIX MONTHLY MAINT AGREEMENT Radix Monthly Maint Agreement -Aug 411.000.654.534.800.480.00 152.00 Total :152.00 133049 7/12/2012 008812 ELECTRONIC BUSINESS MACHINES 077516 COPIER MAINT COPIER MAINT 001.000.230.512.501.480.00 136.49 COPIER MAINT077626 COPIER MAINT 001.000.230.512.500.480.00 5.21 Total :141.70 133050 7/12/2012 008812 ELECTRONIC BUSINESS MACHINES 077553 CUST# MK5533 C5051 GQM52286 COPIER Meter charges 05/30/12 - 06/30/12 B& 26Page: Packet Page 88 of 366 07/12/2012 Voucher List City of Edmonds 27 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133050 7/12/2012 (Continued)008812 ELECTRONIC BUSINESS MACHINES 001.000.310.514.230.480.00 65.61 9.5% Sales Tax 001.000.310.514.230.480.00 6.23 Total :71.84 133051 7/12/2012 008812 ELECTRONIC BUSINESS MACHINES 077408 COPIER LEASE COPIER LEASE 001.000.640.574.100.450.00 19.89 9.5% Sales Tax 001.000.640.574.100.450.00 1.89 COPIER LEASE077552 COPIER LEASE -PARKS AND RECREATION 001.000.640.574.100.450.00 161.01 9.5% Sales Tax 001.000.640.574.100.450.00 15.30 Total :198.09 133052 7/12/2012 008812 ELECTRONIC BUSINESS MACHINES 077123 MK0653 COPIER CONTRACT 411.000.656.538.800.450.41 65.04 9.5% Sales Tax 411.000.656.538.800.450.41 6.18 Total :71.22 133053 7/12/2012 008812 ELECTRONIC BUSINESS MACHINES 077560 METER READING 6/30 to 7/30 Meter Reading 001.000.250.514.300.420.00 154.76 9.5% Sales Tax 001.000.250.514.300.420.00 14.70 Total :169.46 133054 7/12/2012 071967 ENG, STEPHEN ENG15383 TAEKWON DO CLASSES TAEKWON DO - BEGINNING~ 001.000.640.574.200.410.00 129.00 Total :129.00 27Page: Packet Page 89 of 366 07/12/2012 Voucher List City of Edmonds 28 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133055 7/12/2012 009410 EVERETT STEEL INC 509552 SUPPLIES ANGLE, SURPLUS REMNANTS 001.000.640.576.800.310.00 35.35 9.5% Sales Tax 001.000.640.576.800.310.00 3.36 Total :38.71 133056 7/12/2012 067599 EWING ELECTRIC INC ETS01 1402 C-386 HYPO PROJECT 414.000.656.594.320.650.10 8,815.00 9.5% Sales Tax 414.000.656.594.320.650.10 837.43 Total :9,652.43 133057 7/12/2012 064723 FAIR, DOUGLAS 61312 TRAVEL FOR JUDGE TRAVEL FOR JUDGE 001.000.230.512.500.430.00 160.69 Total :160.69 133058 7/12/2012 066378 FASTENAL COMPANY WAMOU26051 12653 WASHERS 411.000.656.538.800.310.21 7.68 9.5% Sales Tax 411.000.656.538.800.310.21 0.73 Total :8.41 133059 7/12/2012 066378 FASTENAL COMPANY WAMOU26017 Water - Supplies Water - Supplies 411.000.654.534.800.310.00 210.77 9.5% Sales Tax 411.000.654.534.800.310.00 20.02 Unit 455 - SuppliesWAMOU26089 Unit 455 - Supplies 511.000.657.548.680.310.00 1.84 9.5% Sales Tax 511.000.657.548.680.310.00 0.17 28Page: Packet Page 90 of 366 07/12/2012 Voucher List City of Edmonds 29 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133059 7/12/2012 (Continued)066378 FASTENAL COMPANY Unit 455 - SuppliesWAMOU26092 Unit 455 - Supplies 511.000.657.548.680.310.00 13.51 9.5% Sales Tax 511.000.657.548.680.310.00 1.28 Total :247.59 133060 7/12/2012 009895 FELDMAN, JAMES A 63012 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 8,510.00 Total :8,510.00 133061 7/12/2012 009815 FERGUSON ENTERPRISES INC 0340803 Water Inventory - ~ Water Inventory - ~ 411.000.654.534.800.341.00 1,906.52 Water Inventory -~ 411.000.654.534.800.341.00 741.10 Water Supplies - 90 degree Ells 411.000.654.534.800.310.00 614.20 9.5% Sales Tax 411.000.654.534.800.341.00 251.52 9.5% Sales Tax 411.000.654.534.800.310.00 58.35 City Park Bldg - Supplies2369469 City Park Bldg - Supplies 001.000.651.519.920.310.00 13.95 9.5% Sales Tax 001.000.651.519.920.310.00 1.33 Total :3,586.97 133062 7/12/2012 074062 FITNESS INDUSTRIOUS LLC FITNESS062012 X FIT CAMP NUTRITION CLASS X FIT CAMP NUTRITION CLASS ~ 001.000.640.574.200.410.00 300.00 Total :300.00 29Page: Packet Page 91 of 366 07/12/2012 Voucher List City of Edmonds 30 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133063 7/12/2012 070855 FLEX PLAN SERVICES INC 198610 June 2012 Section 125 Plan fees June 2012 Section 125 Plan fees 001.000.220.516.100.410.00 52.20 Flexicommute Plan fees - July 2012199081 Flexicommute Plan fees - July 2012 001.000.220.516.100.410.00 25.00 Total :77.20 133064 7/12/2012 010660 FOSTER, MARLO 53 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 7,180.00 LEOFF 1 Reimbursement 009.000.390.517.370.230.00 21.77 Total :7,201.77 133065 7/12/2012 011900 FRONTIER 425-712-0647 IRRIGATION SYSTEM IRRIGATION SYSTEM 001.000.640.576.800.420.00 40.38 SEAVIEW PARK IRRIGATION MODEM425-744-1681 SEAVIEW PARK IRRIGATION MODEM 001.000.640.576.800.420.00 40.38 SIERRA PARK IRRIGATION MODEM425-744-1691 SIERRA PARK IRRIGATION MODEM 001.000.640.576.800.420.00 39.72 MEADOWDALE PRESCHOOL425-745-5055 MEADOWDALE PRESCHOOL 001.000.640.575.560.420.00 139.10 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.640.576.800.420.00 107.72 Total :367.30 133066 7/12/2012 011900 FRONTIER 253-003-6887 POINT EDWARDS CIRCUIT LINE SR POINT EDWARDS CIRCUIT LINE SR 411.000.655.535.800.420.00 41.67 LIFT STATION #8 VG SPECIAL ACCESS LINES425-774-1031 30Page: Packet Page 92 of 366 07/12/2012 Voucher List City of Edmonds 31 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133066 7/12/2012 (Continued)011900 FRONTIER LIFT STATION #8 TWO VOICE GRADE SPECIAL 411.000.655.535.800.420.00 46.84 SNO-ISLE LIBRARY ELEVATOR PHONE LINE425-776-1281 SNO-ISLE LIBRARY ELEVATOR PHONE LINE 001.000.651.519.920.420.00 40.38 CITY HALL ALARM LINES 121 5TH AVE N425-776-6829 CITY HALL FIRE AND INTRUSION ALARM 001.000.651.519.920.420.00 108.68 Total :237.57 133067 7/12/2012 011900 FRONTIER 253-012-9189 AUTO DIALER AUTO DIALER 411.000.656.538.800.420.00 46.41 AUTO DIALER253-017-7256 AUTO DIALER 411.000.656.538.800.420.00 222.51 AUTO DIALER425-771-5553 AUTO DIALER 411.000.656.538.800.420.00 96.99 Total :365.91 133068 7/12/2012 061589 GALLS INC 512255468 INV#512255468 ACCT#3736713 -EDMONDS PD UPPER BODY CHEST PROTECTOR 001.000.410.521.220.240.00 116.99 GALLS CROWD CONTROL BAG 001.000.410.521.220.240.00 98.99 ID TAGS 001.000.410.521.220.240.00 8.09 Freight 001.000.410.521.220.240.00 18.49 Total :242.56 133069 7/12/2012 073922 GAVIOLA, NIKKA GAVIOLA15387 TAEKWON DO CLASSES TAEKWON DO #15387 001.000.640.575.540.410.00 75.00 31Page: Packet Page 93 of 366 07/12/2012 Voucher List City of Edmonds 32 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133069 7/12/2012 (Continued)073922 GAVIOLA, NIKKA TAEKWON DO #15391 001.000.640.575.540.410.00 40.63 Total :115.63 133070 7/12/2012 069571 GOBLE SAMPSON ASSOCIATES INC BINV0003266 EDMOC01 PUMP HEAD/HOSE 411.000.656.538.800.310.21 3,235.50 Freight 411.000.656.538.800.310.21 44.27 9.5% Sales Tax 411.000.656.538.800.310.21 281.49 Total :3,561.26 133071 7/12/2012 072515 GOOGLE INC 2552552 C/A #396392 MESSAGE DISCOVERY BILLING Internet Anti-Virus &Spam Maint Fee 001.000.310.518.880.480.00 239.00 Total :239.00 133072 7/12/2012 012199 GRAINGER 9857479662 Water - Tubing Cutters Water - Tubing Cutters 411.000.654.534.800.310.00 206.30 9.5% Sales Tax 411.000.654.534.800.310.00 19.60 Library - V Belts9862666493 Library - V Belts 001.000.651.519.920.310.00 130.50 9.5% Sales Tax 001.000.651.519.920.310.00 12.39 PS - Motor9867127681 PS - Motor 001.000.651.519.920.310.00 1,035.30 9.5% Sales Tax 001.000.651.519.920.310.00 98.35 Total :1,502.44 32Page: Packet Page 94 of 366 07/12/2012 Voucher List City of Edmonds 33 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133073 7/12/2012 012555 H & L SPORTING GOODS 806034 TENNIS BALLS TENNIS BALLS FOR LESSONS AND TENNIS TEAM 001.000.640.575.520.310.00 196.08 9.5% Sales Tax 001.000.640.575.520.310.00 18.63 Total :214.71 133074 7/12/2012 012560 HACH COMPANY 7815571 Water Quality - Chlorine Testers Water Quality - Chlorine Testers 411.000.654.534.800.310.00 573.48 Freight 411.000.654.534.800.310.00 37.95 9.5% Sales Tax 411.000.654.534.800.310.00 58.09 Total :669.52 133075 7/12/2012 012900 HARRIS FORD INC 127647 Unit 37 - Oil Cooler Assembly Unit 37 - Oil Cooler Assembly 511.000.657.548.680.310.00 267.65 9.5% Sales Tax 511.000.657.548.680.310.00 25.43 Unit 681 - Seal assembly127719 Unit 681 - Seal assembly 511.000.657.548.680.310.00 16.58 9.5% Sales Tax 511.000.657.548.680.310.00 1.58 Unit 411 - Hose Assembly,Seal Assembly127762 Unit 411 - Hose Assembly,Seal Assembly 511.000.657.548.680.310.00 125.40 9.5% Sales Tax 511.000.657.548.680.310.00 11.91 Unit 24 - Pulley, Clutch,Magnetic Disk127769 9.5% Sales Tax 511.000.657.548.680.310.00 14.93 Unit 24 - Pulley, Clutch,Magnetic Disk 511.000.657.548.680.310.00 157.16 33Page: Packet Page 95 of 366 07/12/2012 Voucher List City of Edmonds 34 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133075 7/12/2012 (Continued)012900 HARRIS FORD INC Unit 42 - Bearings128181 Unit 42 - Bearings 511.000.657.548.680.310.00 15.64 9.5% Sales Tax 511.000.657.548.680.310.00 1.49 Total :637.77 133076 7/12/2012 072647 HERRERA ENVIRONMENTAL 30995 E1FH.SERVICES THRU 6/29/12 E1FH.Services thru 6/29/12 412.200.630.594.320.410.00 800.28 Total :800.28 133077 7/12/2012 067862 HOME DEPOT CREDIT SERVICES 33873 6035322500959949 PAINT SUPPLIES 411.000.656.538.800.310.21 445.77 9.5% Sales Tax 411.000.656.538.800.310.21 42.35 60353225009599497090778 PAINT SUPPLIES 411.000.656.538.800.310.21 215.99 9.5% Sales Tax 411.000.656.538.800.310.21 20.52 Total :724.63 133078 7/12/2012 063440 HUMAN KINETICS PUBLISHERS INC 33245339 TECH SUPPORT FOR FITNESS GRAM TECH SUPPORT FOR FITNESS GRAM 001.000.640.574.200.410.00 100.00 FITNESS GRAM33255989 FITNESS GRAM 001.000.640.574.200.310.00 599.00 Freight 001.000.640.574.200.310.00 11.25 9.5% Sales Tax 001.000.640.574.200.310.00 57.98 34Page: Packet Page 96 of 366 07/12/2012 Voucher List City of Edmonds 35 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :768.23133078 7/12/2012 063440 063440 HUMAN KINETICS PUBLISHERS INC 133079 7/12/2012 073548 INDOFF INCORPORATED 2108561 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 188.27 Total :188.27 133080 7/12/2012 073548 INDOFF INCORPORATED 2107779 POINT OF SALE ROLLS POINT OF SALE ROLLS 001.000.640.574.100.310.00 15.99 9.5% Sales Tax 001.000.640.574.100.310.00 1.52 Total :17.51 133081 7/12/2012 073548 INDOFF INCORPORATED 2107662 Misc. office supplies including Misc. office supplies including 001.000.620.558.800.310.00 210.54 9.5% Sales Tax 001.000.620.558.800.310.00 20.00 Misc. office supplies including2109944 Misc. office supplies including 001.000.620.558.800.310.00 202.96 9.5% Sales Tax 001.000.620.558.800.310.00 19.27 Back order of red pencils.2109967 Back order of red pencils. 001.000.620.558.800.310.00 11.96 9.5% Sales Tax 001.000.620.558.800.310.00 1.14 Total :465.87 133082 7/12/2012 061546 INDUSTRIAL CONTROLS SUPPLY 932084 31493 TIMER 411.000.656.538.800.310.22 44.60 9.5% Sales Tax 411.000.656.538.800.310.22 4.24 35Page: Packet Page 97 of 366 07/12/2012 Voucher List City of Edmonds 36 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :48.84133082 7/12/2012 061546 061546 INDUSTRIAL CONTROLS SUPPLY 133083 7/12/2012 068952 INFINITY INTERNET 3023446 PRESCHOOL INTERNET ACCESS INTERNET ACCESS FOR MEADOWDALE PRESCHOOL 001.000.640.575.560.420.00 15.00 Total :15.00 133084 7/12/2012 070097 INLAND TECHNOLOGY INC 78304 20170 30 GALLON DRUM BREAKTHROUGH 411.000.656.538.800.310.21 780.60 Freight 411.000.656.538.800.310.21 79.85 9.5% Sales Tax 411.000.656.538.800.310.21 81.75 Total :942.20 133085 7/12/2012 069040 INTERSTATE AUTO PARTS 558045 Unit 40 - Quasar LEDs (4) Unit 40 - Quasar LEDs (4) 511.000.657.548.680.310.00 379.80 9.5% Sales Tax 511.000.657.548.680.310.00 36.08 Shop - Supplies558382 Shop - Supplies 511.000.657.548.680.311.00 288.95 9.5% Sales Tax 511.000.657.548.680.311.00 27.45 Total :732.28 133086 7/12/2012 014940 INTERSTATE BATTERY SYSTEMS 448820 Unit 650 - Battery Unit 650 - Battery 511.000.657.548.680.310.00 147.15 9.5% Sales Tax 511.000.657.548.680.310.00 13.98 Shop Supplies706692 Shop Supplies 511.000.657.548.680.311.00 22.48 36Page: Packet Page 98 of 366 07/12/2012 Voucher List City of Edmonds 37 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133086 7/12/2012 (Continued)014940 INTERSTATE BATTERY SYSTEMS 9.5% Sales Tax 511.000.657.548.680.311.00 2.14 Shop Supplies706969 Shop Supplies 511.000.657.548.680.311.00 83.10 9.5% Sales Tax 511.000.657.548.680.311.00 7.89 Total :276.74 133087 7/12/2012 015270 JCI JONES CHEMICALS INC 550269 54278825 HYPCHLORITE SOLUTION 411.000.656.538.800.310.53 3,374.35 Total :3,374.35 133088 7/12/2012 074065 JOHNSTON, CAROL JOHNSTON0708 CITY PARK CONCERT PERFORMER CITY PARK CONCERT~ 117.100.640.573.100.410.00 600.00 Total :600.00 133089 7/12/2012 067330 KAR-VEL CONSTRUCTION INC E0JA/E7JA.Pmt 11 E0JA/E7JA.PMT 11 FINAL E0JA/E7JA.Pmt 11 FINAL 412.100.630.594.320.650.00 24,744.49 E0JA/E7JA.Retainge 11 412.100.000.223.400.000.00 -1,129.89 E1JA.PMT 8 FINALE1JA.Pmt 8 FINAL E1JA.Retainage 8 412.100.000.223.400.000.00 -1,032.38 E1JA.Pmt 8 FINAL 412.100.630.594.320.650.00 22,609.10 Total :45,191.32 133090 7/12/2012 067330 KAR-VEL CONSTRUCTION INC 5/9 &9/21/11 Deposit Hydrant Deposit Return for 5/9/11 Hydrant Deposit Return for 5/9/11 411.000.000.245.110.000.00 950.00 Hydrant Deposit Return for 9/21/11 37Page: Packet Page 99 of 366 07/12/2012 Voucher List City of Edmonds 38 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133090 7/12/2012 (Continued)067330 KAR-VEL CONSTRUCTION INC 411.000.000.245.110.000.00 950.00 Total :1,900.00 133091 7/12/2012 073924 KEARNS, JESSIKA CHRISTINE KEARNS15375 TAEKWON DO CLASSES TAEKWON DO #15375 001.000.640.574.200.410.00 195.00 TAEKWON DO #15379 001.000.640.574.200.410.00 90.00 Total :285.00 133092 7/12/2012 070285 KPLU-FM IN-1120628578 KPLU RADIO 6/11-6/15 WEBSITE AD TOURISM Website block ad 5/28 - 6/03/12 001.000.240.513.110.440.00 120.00 Radio spot tourism ad 6/11 - 6/15/12 001.000.240.513.110.440.00 810.00 Total :930.00 133093 7/12/2012 068024 KRUCKEBERG BOTANIC GARD FOUND KRUCKEBERG15461 ETHNOBOTANY TOUR BOTANIC GARDEN ETHNOBOTANY TOUR 001.000.640.574.200.410.00 6.50 Total :6.50 133094 7/12/2012 016850 KUKER RANKEN INC 383014-001 INV#383014-001 ACCT#1005003 EDMONDS PD FLOR. ORANGE PAVEMENT PAINT 001.000.410.521.220.310.00 47.40 FLOR. YELLOW PAVEMENT PAINT 001.000.410.521.220.310.00 47.40 9.5% Sales Tax 001.000.410.521.220.310.00 9.01 Total :103.81 133095 7/12/2012 017050 KWICK'N KLEEN CAR WASH 07022012-01 INV#07022012-01 - EDMONDS PD 28 CAR WASHES @ $5.03 06/2012 001.000.410.521.220.480.00 140.84 INV#07022012-03 - EDMONDS PD07022012-03 38Page: Packet Page 100 of 366 07/12/2012 Voucher List City of Edmonds 39 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133095 7/12/2012 (Continued)017050 KWICK'N KLEEN CAR WASH 1 CAR WASH @ $5.03 06/2012 001.000.410.521.220.480.00 5.03 Total :145.87 133096 7/12/2012 017050 KWICK'N KLEEN CAR WASH 07022012-3A CIty Car Wash CIty Car Wash 511.000.657.548.680.310.00 5.03 Total :5.03 133097 7/12/2012 073136 LANG, ROBERT LANG0707 PLAZA ROOM MONITOR PLAZA ROOM MONITOR FOR 7/7/12 001.000.640.574.100.410.00 105.00 Total :105.00 133098 7/12/2012 068711 LAWN EQUIPMENT SUPPLY 7012-124 TAP HEAD RED MAX BLACK W/MEETAL INSERT TAP HEAD 001.000.640.576.800.310.00 41.95 9.5% Sales Tax 001.000.640.576.800.310.00 3.99 SUPPLIES7012-128 ENGINE OIL, SCRAPER, LINES,TIP CLEANER 001.000.640.576.800.310.00 102.20 9.5% Sales Tax 001.000.640.576.800.310.00 9.71 Total :157.85 133099 7/12/2012 072059 LEE, NICOLE 774 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 123.96 Total :123.96 133100 7/12/2012 067725 LES SCHWAB TIRE CENTER 228760 Unit 8 - Tube Unit 8 - Tube 511.000.657.548.680.310.00 39.44 9.5% Sales Tax 39Page: Packet Page 101 of 366 07/12/2012 Voucher List City of Edmonds 40 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133100 7/12/2012 (Continued)067725 LES SCHWAB TIRE CENTER 511.000.657.548.680.310.00 3.75 Total :43.19 133101 7/12/2012 069634 LEXISNEXIS 1201641-20120630 INV 1201641-20120630 EDMONDS PD SEARCHES & REPORTS - 06/12 001.000.410.521.210.410.00 148.45 9.5% Sales Tax 001.000.410.521.210.410.00 14.10 Total :162.55 133102 7/12/2012 073603 LIGHTHOUSE LAW GROUP PLLC JULY 2012 07-12 LEGALS FEES 07-12 Legal fees 001.000.360.515.100.410.00 32,000.00 Total :32,000.00 133103 7/12/2012 018950 LYNNWOOD AUTO PARTS INC 659091 Unit 40 - Filter Unit 40 - Filter 511.000.657.548.680.310.00 6.10 9.5% Sales Tax 511.000.657.548.680.310.00 0.58 Unit 40 - S Belt659133 Unit 40 - S Belt 511.000.657.548.680.310.00 32.69 9.5% Sales Tax 511.000.657.548.680.310.00 3.11 Unit 106 - Valve Core659352 Unit 106 - Valve Core 511.000.657.548.680.310.00 9.00 9.5% Sales Tax 511.000.657.548.680.310.00 0.86 Unit 106 - Valve core659368 Unit 106 - Valve core 511.000.657.548.680.310.00 4.06 9.5% Sales Tax 511.000.657.548.680.310.00 0.39 40Page: Packet Page 102 of 366 07/12/2012 Voucher List City of Edmonds 41 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133103 7/12/2012 (Continued)018950 LYNNWOOD AUTO PARTS INC Unit 650 - Jr Cup Holder659677 Unit 650 - Jr Cup Holder 511.000.657.548.680.310.00 5.35 9.5% Sales Tax 511.000.657.548.680.310.00 0.51 Unit 183 - Oil Filter659850 Unit 183 - Oil Filter 511.000.657.548.680.310.00 3.18 9.5% Sales Tax 511.000.657.548.680.310.00 0.30 Shop Supplies660111 Shop Supplies 511.000.657.548.680.311.00 13.40 9.5% Sales Tax 511.000.657.548.680.311.00 1.27 Unit 82 - Ignition Coil, Supplies660123 Unit 82 - Ignition Coil, Supplies 511.000.657.548.680.310.00 34.75 9.5% Sales Tax 511.000.657.548.680.310.00 3.30 Unit 91 - Hydralic Fluid660128 Unit 91 - Hydralic Fluid 511.000.657.548.680.310.00 69.51 9.5% Sales Tax 511.000.657.548.680.310.00 6.60 Unit 118 - Oil660411 Unit 118 - Oil 511.000.657.548.680.310.00 7.36 9.5% Sales Tax 511.000.657.548.680.310.00 0.70 Unit 336 - Jr Cup Holder660580 Unit 336 - Jr Cup Holder 511.000.657.548.680.310.00 37.45 9.5% Sales Tax 41Page: Packet Page 103 of 366 07/12/2012 Voucher List City of Edmonds 42 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133103 7/12/2012 (Continued)018950 LYNNWOOD AUTO PARTS INC 511.000.657.548.680.310.00 3.56 Total :244.03 133104 7/12/2012 018980 LYNNWOOD HONDA 791650 CEMETERY SUPPLIES SPRING,ELEMENT FOR CEMETERY 130.000.640.536.500.310.00 30.57 9.5% Sales Tax 130.000.640.536.500.310.00 2.90 TRIMMER PARTS793087 ECHO LINE TRIMMER PARTS 001.000.640.576.800.310.00 52.92 9.5% Sales Tax 001.000.640.576.800.310.00 5.03 Total :91.42 133105 7/12/2012 072758 MACHUGA, JENNIFER Jen Machuga Travel expenses to AWC Award Ceremony Travel expenses to AWC Award Ceremony 001.000.620.558.600.430.00 333.21 Total :333.21 133106 7/12/2012 069362 MARSHALL, CITA 721 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 88.32 INTERPRETER FEE897 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 INTERPRETER FEEA1 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 Total :264.96 133107 7/12/2012 020039 MCMASTER-CARR SUPPLY CO 28990019 123106800 PIPE FITTING/PVC PIPE FITTING/BUSHING 411.000.656.538.800.310.21 130.56 Freight 42Page: Packet Page 104 of 366 07/12/2012 Voucher List City of Edmonds 43 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133107 7/12/2012 (Continued)020039 MCMASTER-CARR SUPPLY CO 411.000.656.538.800.310.21 6.54 12310680029629102 COUPLING/STEEL CASE/COATED 411.000.656.538.800.310.21 298.38 Freight 411.000.656.538.800.310.21 34.67 12310680030055298 FELTERING FELT/AIR FILTER PAD/DUCT 411.000.656.538.800.310.21 53.16 Freight 411.000.656.538.800.310.21 6.54 Total :529.85 133108 7/12/2012 074075 MICHAEL & ALEXANDER PLLC 10810 INV 10810 CLIENT 694-01 EDMONDS PD MACHADO V.EDMONDS ARBITRATION 001.000.410.521.100.410.00 1,072.50 Total :1,072.50 133109 7/12/2012 021890 MICONTROLS INC 795872 City Park Bldg - Valve and supplies City Park Bldg - Valve and supplies 001.000.651.519.920.310.00 127.33 9.5% Sales Tax 001.000.651.519.920.310.00 12.10 Total :139.43 133110 7/12/2012 063773 MICROFLEX 00020723 06-12 TAX AUDIT PROGRAM TAX AUDIT PROGRAM 001.000.310.514.230.410.00 157.56 Total :157.56 133111 7/12/2012 072223 MILLER, DOUG MILLER0060612 GYM MONITOR GYM MONITOR FOR 3 ON 3 BASKETBALL 001.000.640.575.520.410.00 35.00 GYM MONITORMILLER070312 GYM MONITOR FOR 4 ON 4 VOLLEYBALL 43Page: Packet Page 105 of 366 07/12/2012 Voucher List City of Edmonds 44 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133111 7/12/2012 (Continued)072223 MILLER, DOUG 001.000.640.575.520.410.00 30.00 Total :65.00 133112 7/12/2012 020900 MILLERS EQUIP & RENT ALL INC 150104 PRESSURE WASHER SUPPLIES FITTING, COUPLER 001.000.640.576.800.310.00 5.40 9.5% Sales Tax 001.000.640.576.800.310.00 0.51 Total :5.91 133113 7/12/2012 020900 MILLERS EQUIP & RENT ALL INC 149259 Street Dept -Plate Compactor Supplies Street Dept -Plate Compactor Supplies 111.000.653.542.710.310.00 47.20 9.5% Sales Tax 111.000.653.542.710.310.00 4.48 Street - Chain Saw Part149427 Street - Chain Saw Part 111.000.653.542.710.310.00 7.45 9.5% Sales Tax 111.000.653.542.710.310.00 0.71 Storm - Shock Mount149734 Storm - Shock Mount 411.000.652.542.400.310.00 62.37 Freight 411.000.652.542.400.310.00 10.00 9.5% Sales Tax 411.000.652.542.400.310.00 6.88 Storm - Brush Hog Mower - Rental150138 Storm - Brush Hog Mower - Rental 411.000.652.542.400.480.00 89.10 9.5% Sales Tax 411.000.652.542.400.480.00 8.46 Total :236.65 133114 7/12/2012 074074 MOE, DON MOE0709 REFUND 44Page: Packet Page 106 of 366 07/12/2012 Voucher List City of Edmonds 45 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133114 7/12/2012 (Continued)074074 MOE, DON REFUND OF DAMAGE DEPOSIT 001.000.000.239.200.000.00 500.00 Total :500.00 133115 7/12/2012 072746 MURRAY SMITH & ASSOCIATES 11-1196-12 E1JA.SERVICES THRU 5/31/12 E1JA.Services thru 5/31/12 412.100.630.594.320.410.00 1,520.00 Total :1,520.00 133116 7/12/2012 024600 NEUERT, L L 55 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 1,858.22 Total :1,858.22 133117 7/12/2012 024960 NORTH COAST ELECTRIC COMPANY S4605351.001 2091 EXTRING HUBS 411.000.656.538.800.310.22 58.22 9.5% Sales Tax 411.000.656.538.800.310.22 5.53 Total :63.75 133118 7/12/2012 025217 NORTH SOUND HOSE & FITTINGS 47098 Unit 91 - Hydraulic Hose, Supplies Unit 91 - Hydraulic Hose, Supplies 511.000.657.548.680.310.00 122.38 9.2% Sales Tax 511.000.657.548.680.310.00 11.26 Total :133.64 133119 7/12/2012 073678 NORTHSHORE FITNESS LLC NORTHSHORE15582 BOOTCAMP, ZUMBA OUTDOOR FITNESS BOOTCAMP #15582 001.000.640.575.540.410.00 328.05 ZUMBA #15574 001.000.640.575.540.410.00 154.80 ZUMBA #15576 001.000.640.575.540.410.00 62.10 45Page: Packet Page 107 of 366 07/12/2012 Voucher List City of Edmonds 46 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :544.95133119 7/12/2012 073678 073678 NORTHSHORE FITNESS LLC 133120 7/12/2012 061013 NORTHWEST CASCADE INC 1-481239 HONEY BUCKET RENTAL HONEY BUCKET RENTAL:HICKMAN PARK 001.000.640.576.800.450.00 69.33 HONEY BUCKET RENTAL1-482151 HONEY BUCKET RENTAL:HICKMAN PARK 001.000.640.576.800.450.00 591.18 HONEY BUCKET RENTAL1-482173 HONEY BUCKET RENTAL:YOST PARK 001.000.640.576.800.450.00 310.99 HONEY BUCKET RENTAL1-486785 HONEY BUCKET RENTAL:EDMONDS ELEMENTARY 001.000.640.576.800.450.00 112.35 HONEY BUCKET RENTAL1-486786 HONEY BUCKET RENTAL:MADRONA ELEMENTARY 001.000.640.576.800.450.00 102.50 HONEY BUCKET RENTAL1-488934 HONEY BUCKET RENTAL:CIVIC FIELD 001.000.640.576.800.450.00 194.62 Total :1,380.97 133121 7/12/2012 025690 NOYES, KARIN 000 00 308 Planning Board minutes on 6/27/12. Planning Board minutes on 6/27/12. 001.000.620.558.600.410.00 352.00 Total :352.00 133122 7/12/2012 063511 OFFICE MAX INC 256859 INV#256859 ACCT#520437 250POL EDMONDS PD HEATSEAL MENU SHEETS 001.000.410.521.100.310.00 20.96 ENVELOPES - PEEL TO SEAL 001.000.410.521.100.310.00 8.57 MAIL LABELS 001.000.410.521.100.310.00 26.63 LEGAL PADS 001.000.410.521.100.310.00 12.54 46Page: Packet Page 108 of 366 07/12/2012 Voucher List City of Edmonds 47 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133122 7/12/2012 (Continued)063511 OFFICE MAX INC STENO BOOKS 001.000.410.521.100.310.00 11.54 CATALOG ENVELOPES 9X12 001.000.410.521.100.310.00 51.62 9.5% Sales Tax 001.000.410.521.100.310.00 12.53 INV#397622 ACCT#520437 250POL EDMONDS PD397622 DVD-R 16X SPINDLE 50 PK 001.000.410.521.210.310.00 17.78 RETRACTABLE BLACK PENS 001.000.410.521.100.310.00 35.46 9.5% Sales Tax 001.000.410.521.210.310.00 1.69 9.5% Sales Tax 001.000.410.521.100.310.00 3.37 Total :202.69 133123 7/12/2012 063511 OFFICE MAX INC 333908 SUPPLIES SUPPLIES 001.000.230.512.500.310.00 9.25 Total :9.25 133124 7/12/2012 063511 OFFICE MAX INC 287864 INK CARTRIDGES/DAYCAMP INK CARTRIDGES FOR DAYCAMP USE 001.000.640.575.530.310.00 41.56 9.5% Sales Tax 001.000.640.575.530.310.00 3.94 ERASERS369582 CHALKBOARD ERASERS 001.000.640.574.100.310.00 12.36 9.5% Sales Tax 001.000.640.574.100.310.00 1.17 WOTS MAILING LABELS450003 MAILING LABELS FOR WOTS 117.100.640.573.100.310.00 20.86 47Page: Packet Page 109 of 366 07/12/2012 Voucher List City of Edmonds 48 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133124 7/12/2012 (Continued)063511 OFFICE MAX INC 9.5% Sales Tax 117.100.640.573.100.310.00 1.99 Total :81.88 133125 7/12/2012 063511 OFFICE MAX INC 353489 OFFICE SUPPLIES Office Supplies 001.000.250.514.300.310.00 107.85 9.5% Sales Tax 001.000.250.514.300.410.00 10.24 Total :118.09 133126 7/12/2012 063511 OFFICE MAX INC 423581 PW - Office Supplies - Markers,Pens PW - Office Supplies - Markers,Pens 001.000.650.519.910.310.00 63.44 9.5% Sales Tax 001.000.650.519.910.310.00 6.02 Total :69.46 133127 7/12/2012 070166 OFFICE OF THE STATE TREASURER June, 2012 COURT, BLDG CODE &JIS TRANSMITTAL PSEA 1, 2 & 3 Account 001.000.000.237.130.000.00 22,482.74 Building Code Fee Account 001.000.000.237.150.000.00 166.50 State Patrol Death Investigation 001.000.000.237.330.000.00 46.91 Judicial Information Systems Account 001.000.000.237.180.000.00 3,699.42 School Zone Safety Account 001.000.000.237.200.000.00 176.17 Washington Auto Theft Prevention 001.000.000.237.250.000.00 2,016.60 Traumatic Brain Injury 001.000.000.237.260.000.00 373.74 Accessible Communities Acct 001.000.000.237.290.000.00 16.66 48Page: Packet Page 110 of 366 07/12/2012 Voucher List City of Edmonds 49 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133127 7/12/2012 (Continued)070166 OFFICE OF THE STATE TREASURER Multi-Model Transportation 001.000.000.237.300.000.00 16.67 Hwy Safety Acct 001.000.000.237.320.000.00 74.45 Crime Lab Blood Breath Analysis 001.000.000.237.170.000.00 374.99 WSP Hwy Acct 001.000.000.237.340.000.00 266.45 Emergency Medical Services &Trauma 001.000.000.237.120.000.00 1,033.91 Total :30,745.21 133128 7/12/2012 068709 OFFICETEAM 35736322 Deborah Pinney - HR services (w/e Deborah Pinney - HR services (w/e 001.000.220.516.100.410.00 525.36 Deborah Pinney - HR services (w/e35790736 Deborah Pinney - HR services (w/e 001.000.220.516.100.410.00 525.36 Total :1,050.72 133129 7/12/2012 073751 OKANOGAN COUNTRY SHERIFF OKANOG CO 06-12 EDMONDS PD JAIL HOUSING &MED INMATE HOUSING JUNE 2012 001.000.410.523.600.510.00 5,720.00 INMATE MEDICATION JUNE 2012 001.000.410.523.600.310.00 47.94 Total :5,767.94 133130 7/12/2012 073896 OLYMPIC BRAKE SUPPLY 2-158436 Unit 40 - Brake Pad, Brake Rotor Unit 40 - Brake Pad, Brake Rotor 511.000.657.548.680.310.00 198.21 9.5% Sales Tax 511.000.657.548.680.310.00 18.83 Total :217.04 133131 7/12/2012 026200 OLYMPIC VIEW WATER DISTRICT 0000130 220TH ST SW & 84TH AVE W 49Page: Packet Page 111 of 366 07/12/2012 Voucher List City of Edmonds 50 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133131 7/12/2012 (Continued)026200 OLYMPIC VIEW WATER DISTRICT 220TH ST SW & 84TH AVE W 001.000.640.576.800.470.00 12.32 820 15TH ST SW/CEMETERY0001520 820 15TH ST SW/EDMONDS CEMETERY 130.000.640.536.500.470.00 32.69 820 15TH ST SW/CEMETERY0001530 820 15TH ST SW/EDMONDS CEMETERY 130.000.640.536.500.470.00 48.15 5TH & ST RTE0002930 5TH & ST RTE 001.000.640.576.800.470.00 13.65 9803 EDMONDS WAY0005060 9803 EDMONDS WAY 001.000.640.576.800.470.00 13.65 SIDEWALK NEAR 10415 226TH PL0026390 SIDEWALK NEAR 10415 226TH PL 001.000.640.576.800.470.00 13.65 Total :134.11 133132 7/12/2012 063750 ORCA PACIFIC INC 057047 YOST POOL SUPPLIES YOST POOL CHEMICALS 001.000.640.576.800.310.00 845.05 9.5% Sales Tax 001.000.640.576.800.310.00 80.29 Total :925.34 133133 7/12/2012 060945 PACIFIC POWER BATTERIES 11273555 Water - Lithium Battery Packs Water - Lithium Battery Packs 411.000.654.534.800.310.00 88.00 Sales Tax 411.000.654.534.800.310.00 8.10 Freight11273616 Freight 411.000.654.534.800.310.00 7.84 Sales Tax 50Page: Packet Page 112 of 366 07/12/2012 Voucher List City of Edmonds 51 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133133 7/12/2012 (Continued)060945 PACIFIC POWER BATTERIES 411.000.654.534.800.310.00 0.72 Total :104.66 133134 7/12/2012 065051 PARAMETRIX INC 14-78973 E1DA.SERVICES THRU MAY 2012 E1DA.Services thru May 2012 112.200.630.595.330.410.00 517.97 Total :517.97 133135 7/12/2012 027165 PARKER PAINT MFG. CO.INC.023028258 PAINT SUPPLIES TRAFFIC LATEX WHITE 001.000.640.576.800.310.00 67.05 9.5% Sales Tax 001.000.640.576.800.310.00 6.37 Total :73.42 133136 7/12/2012 027165 PARKER PAINT MFG. CO.INC.023028391 PS - Paint Supplies PS - Paint Supplies 001.000.651.519.920.310.00 8.32 9.5% Sales Tax 001.000.651.519.920.310.00 0.79 Total :9.11 133137 7/12/2012 066412 PARKS & RECREATION DAYCAMP CAMPCASH0711 DAYCAMP PETTY CASH REIMBURSEMENT DAYCAMP SUPPLIES 001.000.640.575.530.310.00 154.21 DAYCAMP TRAVEL 001.000.640.575.530.430.00 18.50 Total :172.71 133138 7/12/2012 070962 PAULSONS TOWING INC 99026 Unit 681 - Towing Unit 681 - Towing 511.000.657.548.680.480.00 158.00 9.5% Sales Tax 511.000.657.548.680.480.00 15.01 Total :173.01 51Page: Packet Page 113 of 366 07/12/2012 Voucher List City of Edmonds 52 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133139 7/12/2012 073909 PAVEMENT ENGINEERS, INC P798-3 CONDITION SURVEY OF CITY STREETS Condition Survey of City Streets thru 111.000.653.542.310.410.00 2,950.00 Total :2,950.00 133140 7/12/2012 007800 PETTY CASH MAY23-JUL9-2012 MAY 23 THRU JULY 9 PETTY CASH Lunch/Administrative Services Director 001.000.310.514.100.430.00 14.79 Parking UW Security Conference 001.000.310.518.880.490.00 15.00 Kleenex for D.S. Department 001.000.620.558.800.310.00 19.27 Wall hanging hardware 001.000.620.558.600.490.00 17.06 Lunch/CS Director 001.000.610.519.700.430.00 18.40 Mileage to Stormawater Monitor Working 001.000.620.532.200.430.00 10.68 Parking for Stormwater Meeting 001.000.620.532.200.490.00 11.00 Mileage to Training 001.000.250.514.300.430.00 7.45 Misc.Ethernet hardware for Yost Pool 001.000.310.518.880.490.00 48.85 Jury Duty Reimbursement 411.000.656.538.800.110.00 12.24 Parking ICC Meeting Snohomish County 001.000.620.532.200.490.00 26.64 Mileage ICC Meeting 001.000.620.532.200.430.00 37.98 Wing nuts and bolts to measure sediment 412.200.630.594.320.410.00 8.12 Health Seminar 001.000.210.513.100.490.00 19.50 Total :266.98 52Page: Packet Page 114 of 366 07/12/2012 Voucher List City of Edmonds 53 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133141 7/12/2012 062296 PETTY CASH - WWTP 7102012 WWTP PETTY CASH FOIL FOR LAB 411.000.656.538.800.310.31 12.47 LAUNDRY SOAP 411.000.656.538.800.310.23 64.35 REFRESHMENT FOR MTG. 411.000.656.538.800.490.00 12.00 D LINK FOR COMPUTER 411.000.656.538.800.310.42 43.43 LAUNDRY SOAP/PAPER TOWELS 411.000.656.538.800.310.23 58.99 SINK SPRAYER 411.000.656.538.800.310.23 11.99 REFRESHMENTS FOR INTERVIEWS 411.000.656.538.800.490.00 21.08 REFRESHMENT FOR MEG. 411.000.656.538.800.490.00 12.00 Total :236.31 133142 7/12/2012 067263 PUGET SAFETY EQUIPMENT COMPANY 0005639-IN 0000944 9.5% Sales Tax 411.000.656.538.800.310.12 21.06 JOURNEYMAN COAT/JACKET/LOCK 411.000.656.538.800.310.12 221.65 00009440005678-IN HIP BOOTS 411.000.656.538.800.310.12 56.95 9.5% Sales Tax 411.000.656.538.800.310.12 5.41 Total :305.07 133143 7/12/2012 046900 PUGET SOUND ENERGY 525-492-600-8 CLUBHOUSE 6801 N MEADOWDALE RD CLUBHOUSE 6801 N MEADOWDALE RD 001.000.651.519.920.470.00 155.22 FIRE STATION # 16 8429 196TH ST SW532-232-313-9 FIRE STATION # 16 8429 196TH ST SW 53Page: Packet Page 115 of 366 07/12/2012 Voucher List City of Edmonds 54 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133143 7/12/2012 (Continued)046900 PUGET SOUND ENERGY 001.000.651.519.920.470.00 223.49 LIFT STATION #9 8001 SIERRA DR567-289-500-9 LIFT STATION #9 8001 SIERRA DR 411.000.655.535.800.470.00 35.65 Total :414.36 133144 7/12/2012 046900 PUGET SOUND ENERGY 084-904-700-6 WWTP NATURAL GAS WWTP NATURAL GAS 411.000.656.538.800.472.63 292.93 Total :292.93 133145 7/12/2012 070809 PUGET SOUND EXECUTIVE 12-385 COURT SECURITY COURT SECURITY 001.000.230.512.500.410.00 3,431.25 Total :3,431.25 133146 7/12/2012 030780 QUIRING MONUMENTS INC 127940 MARKER MARKER 130.000.640.536.200.340.00 418.00 Total :418.00 133147 7/12/2012 006841 RICOH USA INC 5023112579 Meter charges for reception copier Meter charges for reception copier 001.000.620.558.800.450.00 7.48 Total :7.48 133148 7/12/2012 070042 RICOH USA INC 87246567 Rent on reception copier MP171 for Rent on reception copier MP171 for 001.000.620.558.800.450.00 30.66 Total :30.66 133149 7/12/2012 074071 RIVENWORKS MOSAICS 244 TILE MOSAIC/HAZEL MILLER PLAZA TILE MOSAIC ON SOUTH WALL OF HAZEL 132.000.640.594.760.410.00 2,168.95 9.5% Sales Tax 132.000.640.594.760.410.00 206.05 54Page: Packet Page 116 of 366 07/12/2012 Voucher List City of Edmonds 55 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,375.00133149 7/12/2012 074071 074071 RIVENWORKS MOSAICS 133150 7/12/2012 073930 RODMAN G MILLER STUDIO MILLER0710 EXTRA PANEL FOR RAILING AT HMP PAYMENT FOR RAILING FOR HAZEL MILLER 132.000.640.594.760.410.00 825.00 9.5% Sales Tax 132.000.640.594.760.410.00 75.00 FINAL PAYMENT/HAZEL MILLER RAILINGMILLER071012 FINAL PAYMENT FOR HAZEL MILLER PLAZA 132.000.640.594.760.410.00 4,125.00 Total :5,025.00 133151 7/12/2012 074064 ROGERS, TARAH ROGERS0627 REFUND REFUND OF CLASS FEES 001.000.000.239.200.000.00 146.00 Total :146.00 133152 7/12/2012 067802 SAN DIEGO POLICE EQUIP CO 602605 INV#602605 CUST#0001733 -EDMONDS PD FED-XM193F-CF AMMO 001.000.410.521.400.310.00 5,246.00 FED-LE127RS-CF RIFLED SLUG 001.000.410.521.400.310.00 598.56 9.5% Sales Tax 001.000.410.521.400.310.00 555.24 INV#602702 CUST#0001733 -EDMONDS PD602702 40 S&W 180GR BLAZER CLEANFIRE 001.000.410.521.400.310.00 11,119.20 9.5% Sales Tax 001.000.410.521.400.310.00 1,056.33 Total :18,575.33 133153 7/12/2012 065708 SCCIT P WILLIAMS 2012 MEMBERSHIP DUES FOR SNOHOMISH 2012 MEMBERSHIP DUES FOR SNOHOMISH 001.000.650.519.910.490.00 400.00 Total :400.00 133154 7/12/2012 066964 SEATTLE AUTOMOTIVE DIST INC 03-174945 Unit 338 - Pulley Assembly 55Page: Packet Page 117 of 366 07/12/2012 Voucher List City of Edmonds 56 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133154 7/12/2012 (Continued)066964 SEATTLE AUTOMOTIVE DIST INC Unit 338 - Pulley Assembly 511.000.657.548.680.310.00 27.20 9.5% Sales Tax 511.000.657.548.680.310.00 2.58 Unit 650 - Motor Assembly03-175476 Unit 650 - Motor Assembly 511.000.657.548.680.310.00 49.00 9.5% Sales Tax 511.000.657.548.680.310.00 4.66 Unit 251 - Belts03-176145 Unit 251 - Belts 511.000.657.548.680.310.00 33.47 9.5% Sales Tax 511.000.657.548.680.310.00 3.18 Unit 251 - Belts03-176164 Unit 251 - Belts 511.000.657.548.680.310.00 29.40 9.5% Sales Tax 511.000.657.548.680.310.00 2.79 Unit 96 - Battery03-177476 Unit 96 - Battery 511.000.657.548.680.310.00 72.50 9.5% Sales Tax 511.000.657.548.680.310.00 6.89 Unit 650 - Joint Assembly03-177624 Unit 650 - Joint Assembly 511.000.657.548.680.310.00 50.46 9.5% Sales Tax 511.000.657.548.680.310.00 4.79 Unit 650 - V Belt03-177625 Unit 650 - V Belt 511.000.657.548.680.310.00 23.18 9.5% Sales Tax 511.000.657.548.680.310.00 2.20 56Page: Packet Page 118 of 366 07/12/2012 Voucher List City of Edmonds 57 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133154 7/12/2012 (Continued)066964 SEATTLE AUTOMOTIVE DIST INC Unit PO4 - Motor and Fan03-178220 Unit PO4 - Motor and Fan 511.000.657.548.680.310.00 198.42 9.5% Sales Tax 511.000.657.548.680.310.00 18.85 Unit PO8 - Motor and Fan03-179193 Unit PO8 - Motor and Fan 511.000.657.548.680.310.00 198.42 9.5% Sales Tax 511.000.657.548.680.310.00 18.85 Fleet Returns05-428237 Fleet Returns 511.000.657.548.680.310.00 -218.05 9.5% Sales Tax 511.000.657.548.680.310.00 -20.71 Total :508.08 133155 7/12/2012 074066 SHOW BRAZIL SHOWBRAZIL0715 CITY PARK CONCERT CITY PARK CONCERT~ 117.100.640.573.100.410.00 800.00 Total :800.00 133156 7/12/2012 068177 SHRM 9004673191 Membership fees (8/1/12 - 7/31/13) Membership fees (8/1/12 - 7/31/13) 001.000.220.516.100.490.00 180.00 Total :180.00 133157 7/12/2012 037375 SNO CO PUD NO 1 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.640.576.800.470.00 45.15 131 SUNSET AVE2006-6395-3 131 SUNSET AVE 001.000.640.576.800.470.00 171.17 23202 EDMONDS WAY2009-4334-8 23202 EDMONDS WAY 57Page: Packet Page 119 of 366 07/12/2012 Voucher List City of Edmonds 58 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133157 7/12/2012 (Continued)037375 SNO CO PUD NO 1 001.000.640.576.800.470.00 115.48 50 RAILROAD AVE2010-5432-7 50 RAILROAD AVE 001.000.640.576.800.470.00 145.57 100 RAILROAD AVE2021-3965-5 100 RAILROAD AVE 001.000.640.576.800.470.00 38.98 24000 78TH AVE W2026-2041-5 24000 78TH AVE W 001.000.640.576.800.470.00 31.68 Total :548.03 133158 7/12/2012 037375 SNO CO PUD NO 1 2002-0291-9 LIFT STATION #8 113 RAILROAD AVE LIFT STATION #8 113 RAILROAD AVE 411.000.655.535.800.470.00 337.43 TRAFFIC LIGHT 23602 76TH AVE W2002-7495-9 TRAFFIC LIGHT 23602 76TH AVE W 111.000.653.542.640.470.00 37.42 TRAFFIC LIGHT 22000 76TH AVE W2004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W 111.000.653.542.640.470.00 49.84 TRAFFIC LIGHT 22400 76TH AVE W2005-9488-5 TRAFFIC LIGHT 22400 76TH AVE W 111.000.653.542.640.470.00 74.37 TRAFFIC LIGHT 9730 220TH2007-4860-6 SIGNAL LIGHT 9730 220TH 111.000.653.542.640.470.00 30.64 DECORATIVE LIGHTING 115 2ND AVE S2009-1385-3 DECORATIVE LIGHTING 115 2ND AVE S 111.000.653.542.630.470.00 37.42 PEDEST CAUTION LIGHT 21506 84TH W2011-5142-0 PEDEST CAUTION LIGHT 21506 84TH W 111.000.653.542.640.470.00 31.68 TRAFFIC LIGHT 21132 76TH AVE W2011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W 58Page: Packet Page 120 of 366 07/12/2012 Voucher List City of Edmonds 59 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133158 7/12/2012 (Continued)037375 SNO CO PUD NO 1 111.000.653.542.640.470.00 32.46 LIFT STATION 7403 BALLINGER WAY2014-2731-7 LIFT STATION 7403 BALLINGER WAY 411.000.655.535.800.470.00 30.64 LIFT STATION #14 7905 1/2 211TH PL SW2015-0127-7 LIFT STATION #14 7905 1/2 211TH PL SW 411.000.655.535.800.470.00 30.64 LIFT STATION #7 121 W DAYTON ST2015-3292-6 LIFT STATION #7 121 W DAYTON ST 411.000.655.535.800.470.00 368.16 STREET LIGHTING (183 LIGHTS @2017-1178-5 STREET LIGHTING (183 LIGHTS @ 111.000.653.542.630.470.00 1,429.64 FIRE STATION #20 23009 88TH AVE W2020-7719-4 FIRE STATION #20 23009 88TH AVE W 001.000.651.519.920.470.00 753.96 PEDEST CAUTION LIGHT 7801 212TH ST SW2021-9128-4 PEDEST CAUTION LIGHT 7801 212TH ST SW 111.000.653.542.630.470.00 30.64 TRAFFIC LIGHT 22400 HWY 992022-8909-6 TRAFFIC LIGHT 22400 HWY 99 111.000.653.542.640.470.00 102.78 TRAFFIC LIGHT 21530 76TH AVE W2023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W 111.000.653.542.640.470.00 37.88 LIFT STATION #1 105 CASPERS ST2024-9953-9 LIFT STATION #1 105 CASPERS ST 411.000.655.535.800.470.00 740.93 STREET LIGHTING (303 LIGHTS @2025-2918-6 STREET LIGHTING (303 LIGHTS @ 111.000.653.542.630.470.00 2,649.74 STREET LIGHTING (13 LIGHTS @ 4002025-2920-2 STREET LIGHTING (13 LIGHTS @ 400 111.000.653.542.630.470.00 184.24 STREET LIGHTING (2029 LIGHTS @2025-7615-3 59Page: Packet Page 121 of 366 07/12/2012 Voucher List City of Edmonds 60 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133158 7/12/2012 (Continued)037375 SNO CO PUD NO 1 STREET LIGHTING (2029 LIGHTS @ 111.000.653.542.630.470.00 13,821.36 STREET LIGHTING (58 LIGHTS @ 2502025-7948-8 STREET LIGHTING (58 LIGHTS @ 250 111.000.653.542.630.470.00 596.97 Total :21,408.84 133159 7/12/2012 037375 SNO CO PUD NO 1 2019-2991-6 120492455 23219 74 AVE W/BALLINGER 411.000.656.538.800.471.62 30.64 Total :30.64 133160 7/12/2012 063941 SNO CO SHERIFFS OFFICE 2012-1169 CREDITS ON INVOICE 2012-1169 EDMONDS PD CREDIT 1 BOOKING - MAY 2012 001.000.410.523.600.510.00 -92.70 CREDIT 9 HOUSING - MAY 2012 001.000.410.523.600.510.00 -579.42 INV#2012-1169 - EDMONDS PD -JUNE2012-1169 JUNE BOOKINGS - 56.25 @ $92.70 001.000.410.523.600.510.00 5,214.38 JUNE HOUSING - 381.33 @ $64.38 001.000.410.523.600.510.00 24,550.03 Total :29,092.29 133161 7/12/2012 063941 SNO CO SHERIFFS OFFICE 06-12 SNOCO MED 06-12 SNOCO JAIL MEDS -EDMONDS PD INMATE MEDS - JUNE 2012 001.000.410.523.600.310.00 258.87 Total :258.87 133162 7/12/2012 070167 SNOHOMISH COUNTY TREASURER June 2012 Crime Victims Court Remittance -June Crime Victims Court Remittance -June 001.000.000.237.140.000.00 672.39 Total :672.39 133163 7/12/2012 037800 SNOHOMISH HEALTH DISTRICT CEDM 140581 Sewer - 1TDAP 60Page: Packet Page 122 of 366 07/12/2012 Voucher List City of Edmonds 61 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133163 7/12/2012 (Continued)037800 SNOHOMISH HEALTH DISTRICT Sewer - 1TDAP 411.000.655.535.800.410.00 104.00 Total :104.00 133164 7/12/2012 038100 SNO-KING STAMP 50850 Idean 300 ink pad for Jen. Idean 300 ink pad for Jen. 001.000.620.558.800.310.00 6.46 Total :6.46 133165 7/12/2012 038500 SO COUNTY SENIOR CENTER INC 363 07/12 RECREATION SERVICES CONTRACT FEE 07/12 Recreation Services Contract Fee 001.000.390.519.900.410.00 5,000.00 Total :5,000.00 133166 7/12/2012 038300 SOUND DISPOSAL CO 103587 DISPOSAL FEES PARK MAINTENANCE DISPOSAL SERVICES 001.000.640.576.800.470.00 670.49 Total :670.49 133167 7/12/2012 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.651.519.920.470.00 550.68 FRANCES ANDERSON CENTER 700103585 FRANCES ANDERSON CENTER 700 001.000.651.519.920.470.00 674.47 SNO-ISLE LIBRARY 650 MAIN ST103586 SNO-ISLE LIBRARY 650 MAIN ST 001.000.651.519.920.470.00 555.23 CITY HALL 121 5TH AVE N103588 CITY HALL 121 5TH AVE N 001.000.651.519.920.470.00 459.89 Total :2,240.27 133168 7/12/2012 070005 ST. OLAF COLLEGE HENDRIX TUITION SCHOLARSHIP TUITION SCHOLARSHIP FOR NATHANIEL 117.300.640.573.100.410.00 2,000.00 61Page: Packet Page 123 of 366 07/12/2012 Voucher List City of Edmonds 62 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,000.00133168 7/12/2012 070005 070005 ST. OLAF COLLEGE 133169 7/12/2012 060371 STANDARD INSURANCE CO 6/20/12 LTD - (4/1 - 6/30/12) LTD - (4/1 - 6/30/12) 001.000.220.516.100.410.00 107.33 Total :107.33 133170 7/12/2012 046200 STATE OF WASHINGTON Q2-12 Leasehold Tax Q2-12 LEASEHOLD TAX LIABILITY Q2-12 LEASEHOLD TAX LIABILITY 001.000.000.237.220.000.00 5,354.85 Total :5,354.85 133171 7/12/2012 071585 STERICYCLE INC 3001909911 INV#3001909911 CUST#6076358 EDMONDS PD MINIMUM MONTHLY CHARGE 001.000.410.521.910.410.00 10.00 9.5% Sales Tax 001.000.410.521.910.410.00 0.36 Total :10.36 133172 7/12/2012 040430 STONEWAY ELECTRIC SUPPLY S100230581.001 HICKMAN PARK BOLLARD LIGHTS HICKMAN PARK BOLLARD LIGHTS 001.000.640.576.800.310.00 135.56 9.5% Sales Tax 001.000.640.576.800.310.00 12.88 Total :148.44 133173 7/12/2012 040430 STONEWAY ELECTRIC SUPPLY S100225847.001 Fac Maint - Supplies Fac Maint - Supplies 001.000.651.519.920.310.00 145.70 9.5% Sales Tax 001.000.651.519.920.310.00 13.84 Total :159.54 133174 7/12/2012 060801 SUBURBAN PROPANE 114775 Sewer - Annual Tank Rental Sewer - Annual Tank Rental 411.000.655.535.800.450.00 60.00 9.5% Sales Tax 62Page: Packet Page 124 of 366 07/12/2012 Voucher List City of Edmonds 63 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133174 7/12/2012 (Continued)060801 SUBURBAN PROPANE 411.000.655.535.800.450.00 5.70 Total :65.70 133175 7/12/2012 040917 TACOMA SCREW PRODUCTS INC 10924956 Street/Storm - Nuts, Bolts, Screws, Street/Storm - Nuts, Bolts, Screws, 111.000.653.542.310.310.00 571.75 Street/Storm - Nuts, Bolts, Screws, 411.000.652.542.400.310.00 571.75 9.5% Sales Tax 111.000.653.542.310.310.00 54.32 9.5% Sales Tax 411.000.652.542.400.310.00 54.31 Total :1,252.13 133176 7/12/2012 073970 TALLMAN, TYLER TALLMAN062912 SOFTBALL FIELD ATTENDANT SOFTBALL FIELD ATTENDANT @ MEADOWDALE 001.000.640.575.520.410.00 495.00 Total :495.00 133177 7/12/2012 072790 TCC PRINTING & IMAGING 75807 PRINTING OF BIRD FEST POSTERS Printing of Bird Fest Posters 120.000.310.575.420.490.00 350.66 9.5% Sales Tax 120.000.310.575.420.490.00 33.31 PRINTING OF EVENT CALENDARS75813 Printing of events calendars 001.000.240.513.110.440.00 774.91 9.5% Sales Tax 001.000.240.513.110.440.00 73.62 Total :1,232.50 133178 7/12/2012 009350 THE DAILY HERALD COMPANY 06302012 NEWSPAPER ADS Council & Plan Brd Agendas 001.000.250.514.300.440.00 1,693.34 NEWSPAPER ADS1784459 63Page: Packet Page 125 of 366 07/12/2012 Voucher List City of Edmonds 64 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133178 7/12/2012 (Continued)009350 THE DAILY HERALD COMPANY Ord. 3888 001.000.250.514.300.440.00 24.08 NEWSPAPER ADS1784466 Ord. 3889 001.000.250.514.300.440.00 22.36 NEWSPAPER AD1785249 Public Hearing - B & B 001.000.250.514.300.440.00 41.28 Total :1,781.06 133179 7/12/2012 038315 THYSSENKRUPP ELEVATOR 195IF00996 ELEVATOR MAINTENANCE CITY HALL ELEVATOR MAINTENANCE CITY HALL 001.000.651.519.920.480.00 972.03 001.000.651.519.920.480.00 92.34 ELEVATOR MAINTENANCE SENIOR CENTER195IF06766 ELEVATOR MAINTENANCE SENIOR CENTER 001.000.651.519.920.480.00 172.82 001.000.651.519.920.480.00 16.42 ELEVATOR PHONE MONITORING CIVIC CENTER195IM09195 ELEVATOR PHONE MONITORING CIVIC CENTER 001.000.651.519.920.480.00 46.73 ELEVATOR PHONE MONITORING SENIOR CENTER195IM09891 ELEVATOR PHONE MONITORING SENIOR CENTER 001.000.651.519.920.480.00 14.06 Total :1,314.40 133180 7/12/2012 073255 TOTAL FILTRATION SERVICES, INC PSV932801 Fac Maint - Supplies Fac Maint - Supplies 001.000.651.519.920.310.00 321.60 9.5% Sales Tax 001.000.651.519.920.310.00 30.55 Total :352.15 64Page: Packet Page 126 of 366 07/12/2012 Voucher List City of Edmonds 65 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133181 7/12/2012 062693 US BANK 5923 PATCH ADVERTISEMENT Advertisement for June on Patch online 001.000.240.513.110.440.00 703.80 Total :703.80 133182 7/12/2012 062693 US BANK 8313 ENG CREDIT CARD JUNE 2012 Eng Credit Card June 2012~ 001.000.620.532.200.430.00 203.69 Total :203.69 133183 7/12/2012 062693 US BANK 2519 INV#2519 07/06/12 - TRAINING-EDMONDS PD MATERIAL FOR KENNEL FOR KIRA 001.000.410.521.260.310.00 507.27 INV#3181 07/06/12 - BARD -EDMONDS PD3181 CASE/HOLSTER FOR BLACKBERRY 001.000.410.521.220.310.00 30.17 SAFETY EARPLUGS 1001 CLASSIC 001.000.410.521.400.310.00 27.41 SAFETY EARPLUGS 1250-SOFT 001.000.410.521.400.310.00 43.77 INV#3314 07/06/12 - LAWLESS -EDMONDS PD3314 BANNER FOR POLICE DEPT 001.000.410.521.220.310.00 106.47 INV#3520 07/06/12 - TRAINING-EDMONDS PD3520 SILICONE & WIPING CLOTHS 001.000.410.521.220.310.00 15.81 INV#7914 07/06/12 THOMPSON -EDMONDS PD7914 OPTEKA TRIPOD COLLAR MOUNT 001.000.410.521.210.310.00 16.03 PROMOTION CERTIFICATES 001.000.410.521.100.310.00 5.42 FRAMING PROMOTION CERTIFICATES 001.000.410.521.100.310.00 156.52 CASE FOR IPHONE 001.000.410.521.100.310.00 26.69 13X18 POLY BAGS 65Page: Packet Page 127 of 366 07/12/2012 Voucher List City of Edmonds 66 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133183 7/12/2012 (Continued)062693 US BANK 001.000.410.521.910.310.00 113.05 4X6 POLY BAGS 001.000.410.521.910.310.00 29.83 6X9 POLY BAGS 001.000.410.521.910.310.00 55.64 RETIREMENT PLAQUE-GANNON 001.000.410.521.100.310.00 98.55 Total :1,232.63 133184 7/12/2012 062693 US BANK 3447 Keyboard (I-pad) Keyboard (I-pad) 001.000.220.516.100.310.00 72.67 Total :72.67 133185 7/12/2012 062693 US BANK 2143 IPAD APP & CASE, BATTERY,CABLES Apple iTunes - FTP Client Pro & Print 001.000.310.518.880.310.00 12.02 Zagg Inc - Apple iPad 3 w/black keyboard 001.000.310.518.880.310.00 99.99 Online Batteries -Laptop adapter outlet 001.000.310.518.880.350.00 36.70 Buy.com -Keyspan High Speed USB Serial 001.000.310.518.880.350.00 59.92 Domain Name Registration - 001.000.310.518.880.490.00 13.95 Amazon Marketplace - Single-mode fiber 001.000.310.518.880.350.00 70.00 Apple iTunes app 001.000.310.518.880.310.00 5.46 Amazon Marketplace - Slim fit Smart 001.000.310.518.880.310.00 84.57 GoDaddy.com -Domain Name renewal 001.000.310.518.880.490.00 89.14 TigerDirect - Cyberpower PP1500SWT 001.000.310.518.880.350.00 351.76 66Page: Packet Page 128 of 366 07/12/2012 Voucher List City of Edmonds 67 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133185 7/12/2012 (Continued)062693 US BANK Temperature Alert -Temperature Sensor 001.000.310.518.880.310.00 138.29 Provantage - Replacement Battery 001.000.310.518.880.310.00 321.97 Domain Name Registration - 001.000.310.518.880.490.00 27.90 Solarwinds.net - Kiwi syslog server - 001.000.310.518.880.490.00 99.00 Avangate.com -RSEvents Pro Multi site 001.000.310.518.880.490.00 162.42 Akeebabackup - web support 001.000.310.518.880.490.00 110.05 Shape 5 - Joomla - developer 1 yr - 001.000.310.518.880.490.00 249.99 SNO CO RECORDINGS CITY CLERK3470 Recording of Utility Liens 001.000.250.514.300.490.00 335.00 Recording of Utility Liens 411.000.654.534.800.490.00 372.00 Recording of Utility Liens 411.000.655.535.800.490.00 372.00 Misc recorded documents 001.000.250.514.300.490.00 132.50 PS FIN OFF MEETING &BOARD MEETING4831 Puget Sound Finance Officers 001.000.310.514.100.430.00 25.00 BJs restaurant -Puget Sound Finance 001.000.310.514.100.430.00 16.00 WFOA TRAINING FOR S MAGER5848 WFOA Training - Intermediate Level 001.000.310.514.230.490.00 150.00 GFOA WEBINAR FOR D SHARP5855 GFOA webinar -Getting to know the new 001.000.310.514.230.490.00 42.50 67Page: Packet Page 129 of 366 07/12/2012 Voucher List City of Edmonds 68 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :3,378.13133185 7/12/2012 062693 062693 US BANK 133186 7/12/2012 062693 US BANK 4675 CREDIT CARD TRANSACTIONS ADVERTISING MAGNETS FOR HMP RIBBON 001.000.640.574.200.440.00 86.34 DAY CAMP SUPPLIES 001.000.640.575.530.310.00 38.44 RIBBIN FOR HMP RIBBON CUTTING 001.000.640.574.100.310.00 8.72 CUPS &NAPKINS FOR HMP RIBBON CUTTING 001.000.640.574.100.310.00 27.11 DISCOVERY PROGRAM MICROSCOPE 001.000.640.574.350.310.00 425.21 DAY CAMP SUPPLIES 001.000.640.575.530.310.00 397.52 WATER BOTTLES FOR XFIT CAMP 001.000.640.574.200.310.00 324.87 2 BIKE RACKS 125.000.640.576.800.310.00 1,012.00 PRODUCE BOX #1 FOR XFIT CAMP 001.000.640.574.200.310.00 1,024.00 BOWLING FOR THE SENIOR ADVENTURERS 001.000.640.575.530.490.00 77.00 ADMISSION FEES FOR SENIOR ADVENTURERS 001.000.640.575.530.490.00 57.50 SHRIMP TO FEED TOUCH TANK CRITTERS 001.000.640.574.350.310.00 5.84 RELOAD ORCA CARD FOR FIELD TRIPS FOR 001.000.640.575.530.430.00 50.00 WEEK 2 PRODUCE BOXES FOR XFIT CAMP 001.000.640.574.200.310.00 1,056.00 CRAFT SUPPLIES FOR SUMMER GYMNASTICS 001.000.640.575.550.310.00 138.50 CREDIT CARD TRANSACTIONS6254 BISTRO TABLE &CHAIRS FOR HAZEL MILLER 68Page: Packet Page 130 of 366 07/12/2012 Voucher List City of Edmonds 69 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133186 7/12/2012 (Continued)062693 US BANK 132.000.640.594.760.310.00 547.45 PICTURE FOR MAYOR OF HEKINAN 001.000.210.513.100.490.00 71.18 GAS FOR CITY VEHICLE FOR TRAVEL TO 001.000.640.574.100.430.00 33.20 PARKING IN OLYMPIA (CARRIE HITE 001.000.640.574.100.430.00 4.50 CREDIT BALANCE6254 CREDIT BALANCE 001.000.640.576.800.310.00 -43.83 Total :5,341.55 133187 7/12/2012 062693 US BANK 3686 AWC CONFERENCE LODGING AWC 2012 Conference Lodging 001.000.210.513.100.430.00 415.19 Total :415.19 133188 7/12/2012 062693 US BANK 3355 EDCC - Street - Flagging Class EDCC - Street - Flagging Class 111.000.653.542.900.430.00 60.00 USPS - Postage to City of Tenino3363 USPS - Postage to City of Tenino 511.000.657.548.680.420.00 12.95 Port Supply - Unit 16 - Transducer 511.000.657.548.680.310.00 37.83 Amazon - Unit 454 - MIrror Monitor 511.000.657.548.680.310.00 145.11 Amazon - Unit 454 - Metal Bar for Lic 511.000.657.548.680.310.00 61.39 Creative Lighting - Shop Supplies 511.000.657.548.680.310.00 103.22 PayPal - Audio Saving Inc - Unit 379 - 511.000.657.548.680.310.00 119.90 PayPal - Coast National Sales - Unit 511.000.657.548.680.310.00 260.00 69Page: Packet Page 131 of 366 07/12/2012 Voucher List City of Edmonds 70 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133188 7/12/2012 (Continued)062693 US BANK Fred Meyer - Unit 332 - Univ Tube 511.000.657.548.680.310.00 5.46 Home Depot - Unit 22 - Supplies 511.000.657.548.680.310.00 27.89 Home Depot - Unit 22 - Parts 511.000.657.548.680.310.00 10.71 Fisheries Supplies - Return3363 Fisheries Supplies - Return 511.000.657.548.680.310.00 -739.48 Home Depot - Returns 511.000.657.548.680.310.00 -19.76 IFMA - Mbr Annual Dues - J Stevens3405 IFMA - Mbr Annual Dues - J Stevens 001.000.651.519.920.490.00 368.00 Guardian Security - Old PW 001.000.651.519.920.480.00 55.00 The Home Depot -Recycle Dept -143546 The Home Depot -Recycle Dept -14 411.000.654.537.900.490.00 29.50 Total :537.72 133189 7/12/2012 062693 US BANK 6045 SEPA for 228th St. SEPA for 228th St. 112.200.630.595.330.410.00 125.13 SEPA - 5 Corners Roundabout. 112.200.630.595.330.410.00 171.88 Event fee for Leif Bjorback to attend 001.000.620.524.100.490.00 50.00 Total :347.01 133190 7/12/2012 062693 US BANK 3389 Refreshments for Council for meetings Refreshments for Council for meetings 001.000.110.511.100.310.00 13.35 Total :13.35 70Page: Packet Page 132 of 366 07/12/2012 Voucher List City of Edmonds 71 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133191 7/12/2012 068724 US HEALTHWORKS MED GROUP OF WA0424445-WA Pre-employment testing services Pre-employment testing services 411.000.652.542.900.410.00 106.00 Total :106.00 133192 7/12/2012 064423 USA BLUE BOOK 699583 Water - Supplies Water - Supplies 411.000.654.534.800.310.00 63.11 Freight 411.000.654.534.800.310.00 16.55 9.5% Sales Tax 411.000.654.534.800.310.00 7.57 Water - Supplies700004 Water - Supplies 411.000.654.534.800.310.00 65.88 9.5% Sales Tax 411.000.654.534.800.310.00 6.26 Total :159.37 133193 7/12/2012 069592 USA MOBILITY WIRELESS V0298897F INV#V0298897F ACCT#0298897-0 EDMONDS PD PAGER SERVICE 06/26-07/26/12 001.000.410.521.100.420.00 37.58 Total :37.58 133194 7/12/2012 044960 UTILITIES UNDERGROUND LOC CTR 2050117 Utility locates for May 2012 Utility locates for May 2012 411.000.654.534.800.410.00 79.91 Utility locates for May 2012 411.000.655.535.800.410.00 79.91 Utility locates for May 2012 411.000.652.542.900.410.00 82.33 utility locates June 20122060117 utility locates June 2012 411.000.654.534.800.410.00 69.86 utility locates June 2012 411.000.655.535.800.410.00 69.86 71Page: Packet Page 133 of 366 07/12/2012 Voucher List City of Edmonds 72 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133194 7/12/2012 (Continued)044960 UTILITIES UNDERGROUND LOC CTR utility locates June 2012 411.000.652.542.900.410.00 71.98 Total :453.85 133195 7/12/2012 067865 VERIZON WIRELESS 1095660862 C/A 571242650-0001 Blackberry Cell Phone Service Bld Dept 001.000.620.524.100.420.00 205.09 Blackberry Cell Phone Service City Clerk 001.000.250.514.300.420.00 75.06 iPad Cell Phone Service Council 001.000.110.511.100.420.00 240.16 Blackberry Cell Phone Service Court 001.000.230.512.500.420.00 110.38 Blackberry Cell Phone Service Planning 001.000.620.558.600.420.00 75.06 Blackberry Cell Phone Service Econ 001.000.610.519.700.420.00 75.06 Blackberry Cell Phone Service 001.000.620.532.200.420.00 315.17 Blackberry Cell Phone Service Facilities 001.000.651.519.920.420.00 110.08 Blackberry Cell Phone Service Finance 001.000.310.514.230.420.00 85.06 Blackberry Cell Phone Service HR 001.000.220.516.100.420.00 30.02 Blackberry Cell Phone Service IT 001.000.310.518.880.420.00 450.25 Blackberry Cell Phone Service Mayor' 001.000.210.513.100.420.00 85.06 Blackberry Cell Phone Service Parks Dept 001.000.640.574.100.420.00 55.04 Blackberry Cell Phone Service Police 001.000.410.521.220.420.00 1,023.13 Blackberry Air Cards Police Dept 72Page: Packet Page 134 of 366 07/12/2012 Voucher List City of Edmonds 73 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133195 7/12/2012 (Continued)067865 VERIZON WIRELESS 001.000.410.521.220.420.00 683.14 Blackberry Cell Phone Service PW Admin 001.000.650.519.910.420.00 75.36 Blackberry Cell Phone Service PW St Dept 111.000.653.542.900.420.00 55.04 Blackberry Cell Phone Service PW Water 411.000.654.534.800.420.00 47.53 Blackberry Cell Phone Service PW Water 411.000.655.535.800.420.00 47.52 Blackberry Cell Phone Service Sewer Dept 411.000.655.535.800.420.00 95.05 Blackberry Cell Phone Service WWTP 411.000.656.538.800.420.00 140.10 Blackberry Cell Phone Service Water 411.000.654.534.800.420.00 135.06 Total :4,213.42 133196 7/12/2012 062320 WA ST ARTS ALLIANCE FDN CHAPIN0710 2012-2013 MEMBERSHIP 2012-2013 ORGANIZATIONAL MEMBERSHIP 117.100.640.573.100.490.00 100.00 Total :100.00 133197 7/12/2012 068259 WA ST CRIMINAL JUSTICE 2013-1021 INV 2013-1021 EDMONDS -MACHADO MASTER INSTRUCT RECERT MACHADO 001.000.410.521.400.490.00 50.00 Total :50.00 133198 7/12/2012 045515 WABO 24710 Pat Lawler Building Safety Emergency Pat Lawler Building Safety Emergency 001.000.620.524.100.490.00 25.00 Leif Building Safety Emergency24721 Leif Building Safety Emergency 001.000.620.524.100.490.00 25.00 Total :50.00 73Page: Packet Page 135 of 366 07/12/2012 Voucher List City of Edmonds 74 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 133199 7/12/2012 073552 WELCO SALES LLC 5567 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 484.69 Total :484.69 133200 7/12/2012 061286 WESTERN FLUID COMPONENTS P-20371-0 Unit 91 - Supplies Unit 91 - Supplies 511.000.657.548.680.310.00 29.48 9.5% Sales Tax 511.000.657.548.680.310.00 2.80 Total :32.28 133201 7/12/2012 064213 WSSUA TREASURER 704 UMPIRING FEES UMPIRING OF MENS AND CO-ED GAMES 001.000.640.575.520.410.00 2,277.00 Total :2,277.00 133202 7/12/2012 074073 XP SOLUTIONS xpswmm license XPSWMM LICENSE XPSWMM License 411.000.652.542.400.490.00 5,500.00 XPSWMM License 411.000.655.535.800.490.00 7,575.50 Total :13,075.50 133203 7/12/2012 051282 ZUMAR INDUSTRIES INC 0156277 Traffic Control - Signs 24x24x.080 Traffic Control - Signs 24x24x.080 111.000.653.542.640.310.00 372.00 Blanks 30x12 3.08 Alum 111.000.653.542.640.310.00 390.00 Blanks 30x6 .080 Alum 111.000.653.542.640.310.00 325.00 9.5% Sales Tax 111.000.653.542.640.310.00 103.27 Total :1,190.27 Bank total :588,797.37230Vouchers for bank code :front 74Page: Packet Page 136 of 366 07/12/2012 Voucher List City of Edmonds 75 9:36:44AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 588,797.37Total vouchers :Vouchers in this report230 75Page: Packet Page 137 of 366 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC Senior Center Roof Repairs c332 E0LB General SR99 Enhancement Program c238 E6MA General SR104 Telecommunications Conduit Crossing c372 E1EA PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Interurban Trail c146 E2DB PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Edmonds Marsh Feasibility Study c380 E2FC STM NPDES m013 E7FG STM Perrinville Creek Culvert Replacement c376 E1FN STM Public Facilities Water Quality Upgrades c339 E1FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 2009 Street Overlay Program c294 E9CA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 7/12/2012Packet Page 138 of 366 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Shell Valley Emergency Access Road c268 E7CB STR Sunset Walkway Improvements c354 E1DA STR Transportation Plan Update c391 E2AA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2013 Sewerline Replacement Project c398 E3GA SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR BNSF Double Track Project c300 E8GC SWR City-Wide Sewer Improvements c301 E8GD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2010 Waterline Replacement Program c363 E0JA WTR 2011 Waterline Replacement Program c333 E1JA WTR 2012 Street Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE WTR 2013 Waterline Replacement Program c397 E3JA WTR 5th Avenue Overlay Project c399 E2CC WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR Edmonds General Facilities Charge Study c345 E1JC WTR Main Street Watermain c375 E1JK WTR OVD Watermain Improvements c141 E3JB WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 7/12/2012Packet Page 139 of 366 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FA c336 SW Edmonds-105th/106th Ave W Storm Improvements STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project WTR E2CA c388 2012 Street Overlay Program WTR E2CB c389 Pioneer Way Road Repair WTR E2CC c399 5th Avenue Overlay Project PM E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 STM E2FE c382 2012 Citywide Storm Drainage Improvements Revised 7/12/2012Packet Page 140 of 366 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c141 OVD Watermain Improvements STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GC c300 BNSF Double Track Project SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Road/Perrinville Creek Drainage Improvements SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 7/12/2012Packet Page 141 of 366 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 E3JB OVD Watermain Improvements SWR c142 E3GB OVD Sewer Lateral Improvements PM c146 E2DB Interurban Trail General c238 E6MA SR99 Enhancement Program STR c245 E6DA 76th Avenue West/75th Place West Walkway Project STR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 E7AA Main Street Lighting and Sidewalk Enhancements STR c268 E7CB Shell Valley Emergency Access Road PM c276 E7MA Dayton Street Plaza PM c282 E8MA Fourth Avenue Cultural Corridor PM c290 E8MB Marina Beach Additional Parking STR c294 E9CA 2009 Street Overlay Program SWR c298 E8GA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c300 E8GC BNSF Double Track Project SWR c301 E8GD City-Wide Sewer Improvements SWR c304 E9GA Sewer Lift Station Rehabilitation Design STM c307 E9FB Talbot Road/Perrinville Creek Drainage Improvements STR c312 E9DA 226th Street Walkway Project PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements WTR c324 E0IA AWD Intertie and Reservoir Improvements STM c326 E0FC Stormwater GIS Support FAC c327 E0LA Edmonds Museum Exterior Repairs Project STR c329 E0AA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 E0LB Senior Center Roof Repairs WTR c333 E1JA 2011 Waterline Replacement Program STM c336 E1FA SW Edmonds-105th/106th Ave W Storm Improvements STM c339 E1FD Public Facilities Water Quality Upgrades WTR c340 E1JE 2012 Waterline Replacement Program STM c341 E1FF Storm Contribution to Transportation Projects STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 E1AB 2011 Residential Neighborhood Traffic Calming WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood WTR c345 E1JC Edmonds General Facilities Charge Study Revised 7/12/2012Packet Page 142 of 366 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c346 E1JD PRV Station 11 and 12 Abandonment SWR c347 E1GA Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c349 E1FH Stormwater Development Review Support (NPDES Capacity) STR c354 E1DA Sunset Walkway Improvements WTR c363 E0JA 2010 Waterline Replacement Program STR c368 E1CA 76th Ave W at 212th St SW Intersection Improvements SWR c369 E2GA 2012 Sanitary Sewer Comp Plan Update SWR c370 E1GB Sewer, Water, Stormwater Revenue Requirements Update General c372 E1EA SR104 Telecommunications Conduit Crossing STM c374 E1FM Dayton Street & SR104 Storm Drainage Alternatives WTR c375 E1JK Main Street Watermain STM c376 E1FN Perrinville Creek Culvert Replacement STM c378 E2FA North Talbot Road Drainage Improvements STM c379 E2FB SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 E2FC Edmonds Marsh Feasibility Study STM c381 E2FD Lake Ballinger Associated Projects 2012 STM c382 E2FE 2012 Citywide Storm Drainage Improvements WTR c388 E2CA 2012 Street Overlay Program WTR c389 E2CB Pioneer Way Road Repair SWR c390 E2GB Alder Sanitary Sewer Pipe Rehabilitation STR c391 E2AA Transportation Plan Update STR c392 E2AB 9th Avenue Improvement Project WTR c397 E3JA 2013 Waterline Replacement Program SWR c398 E3GA 2013 Sewerline Replacement Project WTR c399 E2CC 5th Avenue Overlay Project STR i005 E7AC 228th St. SW Corridor Improvements STM m013 E7FG NPDES Revised 7/12/2012Packet Page 143 of 366 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA WTR 2012 Street Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC WTR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR AWD Intertie and Reservoir Improvements c324 E0IA SWR BNSF Double Track Project c300 E8GC STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA Revised 7/12/2012Packet Page 144 of 366 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1FD PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STR Transportation Plan Update c391 E2AA Revised 7/12/2012Packet Page 145 of 366 PROJECT NUMBERS (Phase and Task Numbers) Phases and Tasks (Engineering Division) Phase Title ct Construction ds Design pl Preliminary sa Site Acquisition & Prep st Study ro Right-of-Way Task Title 196 Traffic Engineering & Studies 197 MAIT 198 CTR 199 Engineering Plans & Services 950 Engineering Staff Time 970 Construction Management 981 Contract 990 Miscellaneous 991 Retainage stm Engineering Staff Time-Storm str Engineering Staff Time-Street swr Engineering Staff Time-Sewer wtr Engineering Staff Time-Water prk Engineering Staff Time-Park Packet Page 146 of 366 Benefit Checks Summary Report City of Edmonds Pay Period: 551 - 06/16/2012 to 06/30/2012 Bank: front - Union Bank Direct DepositCheck AmtNamePayee #DateCheck # 51488 07/05/2012 epoa EPOA-1 POLICE 1,219.00 0.00 51489 07/05/2012 epoa4 EPOA-4 POLICE SUPPORT 117.00 0.00 51490 07/05/2012 flex FLEX-PLAN SERVICES, INC 464.17 0.00 51491 07/05/2012 jhan JOHN HANCOCK 1,723.04 0.00 51492 07/05/2012 pb NATIONWIDE RETIREMENT SOLUTION 3,329.05 0.00 51493 07/05/2012 cope SEIU COPE 72.00 0.00 51494 07/05/2012 seiu SEIU LOCAL 925 3,311.04 0.00 51495 07/05/2012 sdu STATE DISBURSEMENT UNIT 250.00 0.00 51496 07/05/2012 uw UNITED WAY OF SNOHOMISH COUNTY 264.00 0.00 51497 07/05/2012 icma VANTAGE TRANSFER AGENTS 304884 1,433.33 0.00 51498 07/05/2012 wadc WASHINGTON STATE TREASURER 14,536.00 0.00 51486 07/05/2012 acsi ACSI 450.00 0.00 51487 07/05/2012 mebt AST TTEE 89,297.17 0.00 116,465.80 0.00 Bank: wire - FRONTIER BANK Direct DepositCheck AmtNamePayee #DateCheck # 1942 07/05/2012 aflac AFLAC 4,226.28 0.00 1945 07/05/2012 front FRONTIER BANK 105,280.40 0.00 1946 07/05/2012 oe OFFICE OF SUPPORT ENFORCEMENT 208.50 0.00 109,715.18 0.00 226,180.98 0.00Grand Totals: Page 1 of 17/4/2012 Packet Page 147 of 366 Payroll Earnings Summary Report City of Edmonds Pay Period: 551 (06/16/2012 to 06/30/2012) Hours AmountHour Type Hour Class Description -det 0.00 -82.46Salary Correction for DetREGULAR HOURS 111 137.00 0.00NO PAY LEAVEABSENT 121 444.75 14,916.28SICK LEAVESICK 122 996.50 37,527.70VACATIONVACATION 123 87.50 2,972.36HOLIDAY HOURSHOLIDAY 124 16.00 610.94FLOATER HOLIDAYHOLIDAY 125 97.25 3,358.78COMPENSATORY TIMECOMP HOURS 129 96.00 3,704.24Police Sick Leave L & ISICK 150 220.00 8,158.97Kelly Day UsedREGULAR HOURS 153 40.00 2,525.85HOLIDAY BUY BACKHOLIDAY 155 108.52 4,353.79COMPTIME AUTO PAYCOMP HOURS 157 400.00 25,258.52SICK LEAVE PAYOFFSICK 158 429.50 27,121.34VACATION PAYOFFVACATION 170 0.00 4,142.86COUNCIL BASE PAYREGULAR HOURS 171 128.00 1,600.00COUNCIL MEETING PAYREGULAR HOURS 172 52.00 200.00COUNCIL OTHER MEETINGREGULAR HOURS 173 0.00 100.00COUNCIL AGENDA PAYREGULAR HOURS 174 0.00 100.00COUNCIL PRESIDENTS PAYREGULAR HOURS 190 16,993.50 542,807.67REGULAR HOURSREGULAR HOURS 191 4.00 3,542.87FIRE PENSION PAYMENTSREGULAR HOURS 195 112.00 4,433.80ADMINISTRATIVE LEAVEREGULAR HOURS 196 237.00 8,761.48LIGHT DUTYREGULAR HOURS 210 4.00 235.49OVERTIME-STRAIGHTOVERTIME HOURS 215 48.00 2,220.62WATER WATCH STANDBYOVERTIME HOURS 216 15.00 1,265.59STANDBY TREATMENT PLANTMISCELLANEOUS 220 364.50 21,402.86OVERTIME 1.5OVERTIME HOURS 225 13.50 862.92OVERTIME-DOUBLEOVERTIME HOURS 410 0.00 207.47WORKING OUT OF CLASSMISCELLANEOUS 411 0.00 910.13SHIFT DIFFERENTIALSHIFT DIFFERENTIAL 600 0.00 443.69RETROACTIVE PAYRETROACTIVE PAY 602 24.00 0.00ACCRUED COMPCOMP HOURS 604 148.75 0.00ACCRUED COMP TIMECOMP HOURS 606 3.00 0.00ACCRUED COMP TIMECOMP HOURS 07/04/2012 Page 1 of 2 Packet Page 148 of 366 Payroll Earnings Summary Report City of Edmonds Pay Period: 551 (06/16/2012 to 06/30/2012) Hours AmountHour Type Hour Class Description 903 0.00 4,229.17CLOTHING ALLOWANCEMISCELLANEOUS acc 0.00 22.76ACCREDITATION PAYMISCELLANEOUS acs 0.00 152.29ACCRED/POLICE SUPPORTMISCELLANEOUS boc 0.00 78.48BOC II CertificationMISCELLANEOUS cpl 0.00 132.76TRAINING CORPORALMISCELLANEOUS crt 0.00 667.88CERTIFICATION III PAYMISCELLANEOUS det 0.00 92.61DETECTIVE PAYMISCELLANEOUS det4 0.00 768.66Detective 4%MISCELLANEOUS ed1 0.00 753.49EDUCATION PAY 2%EDUCATION PAY ed2 0.00 805.66EDUCATION PAY 4%EDUCATION PAY ed3 0.00 5,114.85EDUCATION PAY 6%EDUCATION PAY fmls 80.00 2,478.50FAMILY MEDICAL/SICKSICK k9 0.00 187.74K-9 PAYMISCELLANEOUS lg1 0.00 1,934.22LONGEVITY PAY 2%LONGEVITY PAY lg2 0.00 1,327.10LONGEVITY PAY 4%LONGEVITY PAY lg3 0.00 4,908.09LONGEVITY 6%LONGEVITY PAY lg4 0.00 555.56Longevity 1%LONGEVITY lg5 0.00 64.70Longevity 3%LONGEVITY lg6 0.00 223.94Longevity .5%LONGEVITY lg7 0.00 320.83Longevity 1.5%LONGEVITY mtc 0.00 185.22MOTORCYCLE PAYMISCELLANEOUS ooc 0.00 236.795% OUT OF CLASSACTING PAY pds 0.00 43.13Public Disclosure SpecialistMISCELLANEOUS phy 0.00 1,687.71PHYSICAL FITNESS PAYMISCELLANEOUS prof 0.00 141.98PROFESSIONAL STANDARDS SERGEANMISCELLANEOUS sdp 0.00 258.13SPECIAL DUTY PAY 5%MISCELLANEOUS sgt 0.00 141.98ADMINISTRATIVE SERGEANTMISCELLANEOUS str 0.00 388.94Street CrimesMISCELLANEOUS traf 0.00 291.71TRAFFICMISCELLANEOUS Total Net Pay:$522,892.24 $751,858.64 21,300.27 07/04/2012 Page 2 of 2 Packet Page 149 of 366 AM-4959 4. D. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Acknowledge receipt of a Claim for Damages from Gayle D. Hanks (amount undetermined). Recommendation It is recommended that the City Council acknowledge receipt of the Claim for Damages by minute entry. Previous Council Action N/A Narrative A Claim for Damages has been received from the following: Gayle D. Hanks 1231 NE 184th Pl. Shoreline, WA 98155 (amount undetermined) Attachments Claim for Damages - Hanks Form Review Inbox Reviewed By Date Mayor Dave Earling 07/12/2012 04:09 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Sandy Chase Started On: 07/09/2012 04:03 PM Final Approval Date: 07/12/2012 Packet Page 150 of 366 Packet Page 151 of 366 Packet Page 152 of 366 Packet Page 153 of 366 AM-4935 4. E. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Action Information Subject Title Approval of list of businesses applying for renewal of their liquor license with the Washington State Liquor Control Board, June 2012. Recommendation Previous Council Action Narrative The City Clerk's Office, the Police Department, and the Mayor have reviewed the attached list and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses for the listed businesses with the exception of: #8 Enkutatah Grocery & Deli which is outside of Edmonds City limits. Attachments WSLCB_June12 Form Review Inbox Reviewed By Date Finalize for Agenda Sandy Chase 07/09/2012 03:56 PM Mayor Dave Earling 07/10/2012 11:54 AM Form Started By: Carolyn LaFave Started On: 06/22/2012 11:04 AM Final Approval Date: 07/10/2012 Packet Page 154 of 366 Packet Page 155 of 366 Packet Page 156 of 366 Packet Page 157 of 366 Packet Page 158 of 366 AM-4941 4. F. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted By:Carrie Hite Department:Parks and Recreation Committee: Finance Type: Action Information Subject Title Park Impact Fee Study Recommendation Finance Committee reviewed this on May 8, 2012, and is forwarding this to Council for approval on consent. Previous Council Action Council authorized the completion of a Park Impact Fee Study on March 6, 2012. Council amended their motion to allow staff to proceed with selection of a consultant on March 20, 2012. The Finance Committee reviewed this proposal and is forwarding to City Council for consent. Narrative Staff have solicited proposals from the FCS group and Henderson, Young and Company. After review and evaluation, Staff has contracted with Henderson, Young, and Company for the completion of the Park Impact Fee Studay. Council may recall that the Park Impact Fee Study was budgeted in the REET 125 for $30,000. This seemed to be an allowable use, since the legislature broadened the language of what is allowable to be paid for with the REET. However, in performing due diligence, staff inquired about the allowable use with the Municipal Research and Service Center ( MRSC ). MRSC is of the opinion that this is a gray area, and is not sure that it is allowable expenditure with REET. In order to complete this project, and to mitigate the concern with MRSC, and in consultation with the Finance Director, staff would propose expending the $30,000 for Park Impact Fees from the general fund, and move $30,000 of expenditures for Park maintenance in the general fund into the REET. This is an allowable expenditure in REET. This will not add any additional cost to either the general fund or the REET, or need any additional budget authority from Council. This will allow us to complete the Park Impact Fee Study, and not be subject to a potential audit finding. Form Review Inbox Reviewed By Date Finance Shawn Hunstock 06/27/2012 01:17 PM Packet Page 159 of 366 Finance Shawn Hunstock 06/27/2012 01:17 PM City Clerk Sandy Chase 07/09/2012 03:55 PM Mayor Dave Earling 07/10/2012 11:52 AM Finalize for Agenda Sandy Chase 07/10/2012 02:37 PM Form Started By: Carrie Hite Started On: 06/27/2012 11:18 AM Final Approval Date: 07/10/2012 Packet Page 160 of 366 AM-4979 4. G. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Carl Nelson Department:Finance Committee: Finance Type: Information Information Subject Title Quarterly report regarding fiber optic opportunities. Recommendation For Informational Purposes Previous Council Action Resolution 1234 - Support of Continued Development of Fiber Optic Opportunities as a Source of City Revenue. Narrative The August 24, 2010 presentation of "Edmonds Fiber Optic Broadband Initiative - Background and Update" resulted in Resolution 1234 - setting the policy to review Fiber Optic "opportunity that serves the interest of the citizenry of Edmonds" and requiring quarterly reports to the Finance Committee. Progress has been made: In providing fiber to the Yost Pool, the Wade James Theater, which is on the fiber route, was connected. The Building at 110 James Street and SNOCOM are using City provided internet services. The Edmonds Center for the Arts has been connected. A downtown business and a tenant at the Port of Edmonds are considering using City of Edmonds fiber for a portion of their business needs. Attachment 1 shows expenditures as of June 30th. Attachment 2 shows cumulative expenditures and yearly anticpated revenues. Attachment 3 is a chart showing savings/revenues and an estimated Net to the City for the fiber effort. Using current trends the anticipated payback for the orginal investment is mid to end of 2014. Expenditures for the 2012 Fiber Optic Budget have been: ISP charges (approx $6,097), Small Equipment (lasers) ($4,357) for the fiber at Wade James, Yost, and City Hall, Professional Services (approx $3,271.), Repairs/Maint ($1,911), and on-going PUD pole rental ($814). Attachments Attachment 1 - Expenditures Attachment 2 Cumulative Expenditures Attachment 3 Payback Chart Packet Page 161 of 366 Attachment 3 Payback Chart Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/13/2012 07:47 AM City Clerk Sandy Chase 07/13/2012 08:26 AM Mayor Dave Earling 07/13/2012 08:42 AM Finalize for Agenda Sandy Chase 07/13/2012 09:42 AM Form Started By: Carl Nelson Started On: 07/13/2012 07:09 AM Final Approval Date: 07/13/2012 Packet Page 162 of 366 City of Edmonds Fiber Project Costs FY 2006-2012 2006 2007 2008 2009 2010 2011 2012 2012 Title/Object Actuals Actuals Actuals Actuals Actuals Actuals Budgeted Actuals YTD 310 SUPPLIES -$ -$ -$ 7,888.99$ -$ -$ -$ 350 SMALL EQUIPMENT - - - 17,336.17 1,463.62 - 3,500.00 4,357.62 410 PROFESSIONAL SERVICES 7,795.68 34,886.87 76,370.39 93,116.02 46,826.36 7,450.92 6,000.00 3,271.79 420 COMMUNICATIONS - - 34,186.06 43,932.95 21,109.44 10,994.40 13,200.00 6,097.20 450 RENTAL/LEASE - - - 4,552.93 3,948.00 - 814.33 480 REPAIRS & MAINTENANCE - - - 2,456.39 114.46 6,160.90 2,500.00 1,911.82 490 MISCELLANEOUS - - 6.05 600.00 2,772.47 - - - 640 EQUIPMENT - 126,248.00 - - - - - - Total 7,795.68 161,134.87 110,562.50 169,883.45 76,234.35 24,606.22$ 25,200.00$ 16,452.76$ reimbursement(a)(20,874.08) (3,375.00) 55,360.27 Fiber Optic Budget (Page 31 of 2009/2010 Budget)292,062.00 197,200.00 113,600.00 25,700.00 25,200.00 Difference between budget and expenditures (181,499.50)$ (27,316.55)$ (58,239.73)$ (1,093.78)$ (8,747.24)$ (267,055.78)$ a)2010 Professional Services figures take into consideration reimbursement by project partners totaling $20,874.08 through 12/31/2010. Attachment 1 Packet Page 163 of 366 ATTACHMENT 2 Costs incurred to date: 12/31/2010 12/31/2011 6/30/2012 $ 7,888.99 $ 7,888.99 7888.99 Small Equipment:Small scale purchases for switching and routing equipment (accessories) necessary to expand the networks ability to accommodate additional partners. 18,799.79 18,799.79 $23,157.41 Professional Svc:Consulting for Configuration, Design, Install, Legal fees and consulting fees for the Program Director. (July 22nd MOU with City of Seattle will reduce this by $20,245.38) $ 258,995.32 $ 266,446.24 $ 245,468.95 Reimbursement: $ (20,874.08) $ (24,249.08) Communications:Fees paid to the regional fiber consortium for shared costs of certain assets and fees paid for Internet access. 99,228.45 $ 110,222.85 $116,320.05 Rental & Lease:Pole rental 8,500.93 $ 8,500.93 $9,315.26 Repair & Maintenance:Fees paid to the regional fiber consortium for shared Maintenance of certain assets as well as repairs to wholly owned fiber assets. Ongoing costs of $196/month for pole rental and consortium dues + $2,000 CISCO maintenance 2,570.85 $ 8,731.75 $10,643.57 Miscellaneous 3,378.52 $ 3,378.52 $3,378.52 Equipment:Fiber construction & Equipment costs associated with establishing service and connection of new partners to the network. $ 126,248.00 $ 126,248.00 $ 126,248.00 TOTAL Costs to Date $504,736.77 $525,967.99 $542,420.75 Recurring savings or revenues implemented: 12/31/2010 12/31/2011 6/30/2012 REVENUE FROM CUSTOMERS $15,900 $21,000 $17,220 Payoff with savings and revenues for initial investment likely by Dec 2014 Revenues as of: Item Supplies:Miscellaneous publishing of plans, documents and drawings in support of the projects major directives. Description See Attachment 2 for details CUMULATIVE Costs as of: Packet Page 164 of 366 $376,307.89 $348,427.77 $272,230.99 $228,749.75 $141,787.27 (est) $54,824.79 (est) ($100,000.00) $0.00 $100,000.00 $200,000.00 $300,000.00 $400,000.00 $500,000.00 $600,000.00 J a n - 1 0 A p r - 1 0 J u l - 1 0 O c t - 1 0 J a n - 1 1 A p r - 1 1 J u l - 1 1 O c t - 1 1 J a n - 1 2 A p r - 1 2 J u l - 1 2 O c t - 1 2 J a n - 1 3 A p r - 1 3 J u l - 1 3 O c t - 1 3 J a n - 1 4 A p r - 1 4 J u l - 1 4 O c t - 1 4 Ba l a n c e o n O r i g i n a l I n v e s t m e n t Attachment 3 Original Fiber Investment Minus Savings and Revenues Break Even (est). Break Even (est). Packet Page 165 of 366 AM-4965 4. H. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Sarah Mager Department:Finance Committee: Planning, Parks, Public Works Finance Type: Action Information Subject Title Utility Penalty Waiver Policy Recommendation Approval of revised "Penalty Adjustment Policy". Previous Council Action N/A Narrative To review and approve revised "Penalty Adjustment Policy". The policy has been revised to include a time limit for penalty adjustment requests, and other qualifiications in order for an adjustment to be considered. Attachments Penalty Adjustment Policy Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/12/2012 08:46 AM City Clerk Sandy Chase 07/12/2012 09:09 AM Mayor Dave Earling 07/12/2012 11:10 AM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Sarah Mager Started On: 07/11/2012 04:23 PM Final Approval Date: 07/12/2012 Packet Page 166 of 366 1 Penalty Adjustments on Utility Billing Accounts If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City may allow one penalty adjustment every three years. In order to qualify for a penalty adjustment, the account must not be past due by more than the amount of current charges on a single billing statement. Additionally, an adjustment must be requested 45 days from the date the penalty was assessed; in order for it to be considered. Adjustments will be initiated by the Utility Billing Technician and approved by the Utility Accountant. Adjustments exceeding $100.00 require the approval of the Finance Director. CITY OF EDMONDS PENALTY ADJUSTMENT POLICY Subject: Penalty Adjustment Policy Original Policy Date: August 18, 2008 Originating Department: Finance Division Approved By: Shawn Hunstock, Director, Finance & Information Services Packet Page 167 of 366 AM-4971 4. I. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Sarah Mager Department:Finance Committee: Type: Information Information Subject Title May 2012 Monthly Financial Report Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative The May 2012 monthly financial report reflects many changes from the previous format. A newsletter type format is being introduced with some explanatory text as well, which will be expanded upon in future months. The report also includes all funds, not just the General Fund as previous monthly reports did. Committee feedback is being requested on the changes, as well as any other changes they would like to see. Attachments May 2012 Monthly Financial Report Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/13/2012 07:47 AM City Clerk Sandy Chase 07/13/2012 08:26 AM Mayor Dave Earling 07/13/2012 08:44 AM Finalize for Agenda Sandy Chase 07/13/2012 09:42 AM Form Started By: Sarah Mager Started On: 07/12/2012 10:40 AM Final Approval Date: 07/13/2012 Packet Page 168 of 366 1 12/31/2011 3/31/2012 5/31/2012 Q1 YTD Governmental Funds 13,416,022$ 11,692,328$ 16,454,957$ (1,723,694)$ 3,038,935$ Enterprise Funds 65,558,827 66,013,239 66,104,834 454,412 546,007 Internal Services Fund 6,662,893 6,718,782 6,748,740 55,889 85,847 Pension Trust Fund 213,210 184,287 213,704 (28,923) 494 City-wide Total 85,850,951$ 84,608,636$ 89,522,235$ (1,242,315)$ 3,671,284$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $11,937,637 $154,873 $248,955 $398,115 $401,289 $17,655 $105,269 $83,230 $15,456 $58,293 $607,530 $481,331 $212,065 $4,034 $72,126 $323,575 $156,683 $807,082 $10,506 $106,044 $137,963 $120,247 $1 $2,000,000 General Fund Drug Enforcement Fund Street Fund Combined Street Const/Improve Municipal Arts Acquis. Fund Memorial Street Fund Hotel/Motel Tax Revenue Fund Employee Parking Permit Fund Youth Scholarship Fund Tourism Promotional Fund/Arts Real Estate Excise Tax 2 Real Estate Excise Tax 1, Parks Acq Gifts Catalog Fund Special Projects Fund Cemetery Maintenance/Improvement Parks Construction Fund Parks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission L.I.D. Fund Control L.I.D. Guaranty Fund Limited Tax G.O. Bond Fund Governmental Fund Balances as of May 31,2012 At the end of May, 42% of the year had expired. Activity through May added $3.7 million to the City-Wide fund balance, bringing the total to $89.5 million. Of the year-to-date increase, $3 million was generated by governmental funds; $546,007 was generated by Enterprise (Utility) Funds, $85,847 was generated by Internal Service Funds, and $494 by the Pension Trust Fund. The fund balance increase seen at the end of May was due to a combination of factors from receipt of $5 million in property taxes, $1.5 million in EMS taxes, $2 million in local sales taxes, and $3.8 million in various other General Fund tax revenues. Packet Page 169 of 366 2 $50,913,611 $17,190,241 $(1,999,018) $(2,000,000) $8,000,000 $18,000,000 $28,000,000 $38,000,000 $48,000,000 Combined Utility Operation Combined Utility Const/Improve Capital Improvements Reserve Enterprise Fund Balances as of May 31, 2012 $9.56 $7.11 $11.94 $3.61 $4.34 $4.16 $0.24 $0.24 $0.36 - 2 4 6 8 10 12 Dec 2011 March 2012 May 2012 Mi l l i o n s General Fund Special Revenue Debt Service Governmental Fund Balances -By Fund Group $13.42 $11.70 $16.46 - 2 4 6 8 10 12 14 16 18 Dec 2011 March 2012 May 2012 Mi l l i o n s Governmental Fund Balances - Combined 12/31/2011 3/31/2012 5/31/2012 Q1 YTD General Fund 9,562,638$ 7,113,028$ 11,937,637$ (2,449,610)$ 2,374,999$ Special Revenue 3,610,619 4,341,494 4,158,066 730,875 547,448 Debt Service 242,765 242,806 364,254 41 121,488 Governmental Funds 13,416,022$ 11,697,328$ 16,459,957$ (1,718,694)$ 3,043,935$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- Combined governmental fund activity through May added a $3 million increase in fund balances. The General Fund was responsible for $2.4 million of this increase, the special revenue funds for $547,448, and the remaining $121,488 was due to an increase in the debt service funds. Packet Page 170 of 366 3 12/31/2011 3/31/2012 5/31/2012 Q1 YTD 104 - Drug Enforcement Fund 124,661$ 165,623$ 154,873$ 40,962$ 30,212$ 111 - Street Fund 392,049 284,506 248,955 (107,543) (143,094) 112 - Combined Street Const/Improve 423,449 619,232 398,115 195,783 (25,334) 120 - Hotel/Motel Tax Revenue Fund 93,895 108,523 105,269 14,628 11,374 125 - Real Estate Tax 2 436,640 565,696 607,530 129,056 170,889 130 - Cemetery Maintenance/Improvement 85,714 79,750 72,126 (5,964) (13,588) 132 - Parks Contstruction Fund 86,794 391,378 323,575 304,584 236,781 Total Special Revenue 1,643,201$ 2,214,708$ 1,910,443$ 571,507$ 267,242$ GOVERNMENTAL Special Revenue FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- General Fund activity through May added a $2.4 million increase in fund balances year -to-date. At the end of the first quarter, there was a $2.4 million deficit in this fund. Most of this increase relates to receipt of the first-half property taxes that started to come in late April, but the majority came in early May. We also have several specific revenue line items that are tracking ahead of budget so far through May. These include the Electric Utility Tax, Business Licenses (which typically come in early in the year after renewals go out), Franchise Fees, and Liquor Excise Taxes. Also contributing to the increase in fund balance in the General Fund is the fact that many departments are significantly under budget through the month of May. Overall, expenditures in the General Fund are at 38% of budget compared to being 42% of the way through the year. Salaries and Wages for all departments are at 38% of budget, and Overtime is at 36% of budget. Departments that are significantly under budget include Human Resources (34% spent so far), Economic Development (34%), the Clerk’s Office (32%), and Parks and Recreation (34%). Special Revenue Fund activity through May produced an increase in fund balances of $267,242. Packet Page 171 of 366 4 48,998,030 50,368,197 50,913,611 18,605,638 17,700,923 17,190,241 65,558,827 66,013,239 66,104,834 - 10,000,000 20,000,000 30,000,000 40,000,000 50,000,000 60,000,000 70,000,000 Dec 2011 March 2012 May 2012 411 - Combined Utility Operation 412 - Combined Utility Const/Improve Combined Enterprise Funds (411-414) Enterprise Funds -Fund Balances 12/31/2011 3/31/2012 5/31/2012 Q1 YTD 411 - Combined Utility Operation 48,998,030$ 50,368,197$ 50,913,611$ 1,370,167$ 1,915,582$ 412 - Combined Utility Const/Improve 18,605,638 17,700,923 17,190,241 (904,715) (1,415,397) 414 - Capital Improvements Reserve (2,044,841) (2,055,881) (1,999,018) (11,040) 45,823 Enterprise Funds 65,558,827$ 66,013,239$ 66,104,834$ 454,412$ 546,007$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- Utility funds did not see a significant change in the month of May, or compared to last quarter. It is not expected that regular annual capital maintenance and improvements will not begin until later in the spring and summer. Packet Page 172 of 366 5 6,662,893 6,718,782 6,748,740 - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 Dec 2011 March 2012 May 2012 511 - Equipment Rental Fund Internal Service Fund Balances 12/31/2011 3/31/2012 5/31/2012 Q1 YTD 511 - Equipment Rental Fund 6,662,893$ 6,718,782$ 6,748,740$ 55,889$ 85,847$ Internal Service Funds 6,662,893$ 6,718,782$ 6,748,740$ 55,889$ 85,847$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- Fund balance for the Equipment Rental Fund did not change significantly during the month of May, or as compared to last quarter. Packet Page 173 of 366 6 Fund No.Title 2012 Adopted Budget 5/31/2012 Revenues Variance % Received 001 GENERAL FUND 33,014,518$ 15,369,907$ (17,644,611)$ 47% 009 LEOFF-MEDICAL INS. RESERVE 900,950 107 (900,843) 0% 010 PUBLIC SAFETY EMERGENCY RESERVE 1,340,323 654 (1,339,669) 0% 104 DRUG ENFORCEMENT FUND 144,445 42,023 (102,422) 29% 111 STREET FUND 1,704,450 539,408 (1,165,042) 32% 112 COMBINED STREET CONST/IMPROVE 2,268,093 387,084 (1,881,009) 17% 113 MULTIMODAL TRANSPORTATION FD.56,859 - (56,859) 0% 116 BUILDING MAINTENANCE 273,117 104 (273,013) 0% 117 MUNICIPAL ARTS ACQUIS. FUND 431,728 6,054 (425,674) 1% 118 MEMORIAL STREET TREE 17,673 9 (17,664) 0% 120 HOTEL/MOTEL TAX REVENUE FUND 150,262 26,041 (124,221) 17% 121 EMPLOYEE PARKING PERMIT FUND 98,854 5,653 (93,201) 6% 122 YOUTH SCHOLARSHIP FUND 17,644 564 (17,080) 3% 123 TOURISM PROMOTIONAL FUND/ARTS 72,591 56 (72,535) 0% 125 REAL ESTATE EXCISE TAX 2 1,069,450 255,489 (813,961) 24% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 964,069 255,394 (708,675) 26% 127 GIFTS CATALOG FUND 204,302 18,817 (185,485) 9% 129 SPECIAL PROJECTS FUND 484,106 - (484,106) 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 185,272 50,598 (134,674) 27% 131 FIRE DONATIONS - - - 0% 132 PARKS CONSTRUCTION FUND 1,589,531 418,282 (1,171,249) 26% 136 PARKS TRUST FUND 156,748 72 (156,676) 0% 137 CEMETERY MAINTENANCE TRUST FD 812,081 6,003 (806,078) 1% 138 SISTER CITY COMMISSION 19,528 1,705 (17,823) 9% 211 L.I.D. FUND CONTROL 47,260 1,175 (46,085) 2% 213 L.I.D. GUARANTY FUND 333,592 67 (333,525) 0% 234 LIMITED TAX G.O. BOND FUND,478,573 120,246 (358,327) 25% 411 COMBINED UTILITY OPERATION 68,142,626 6,464,507 (61,678,119) 9% 412 COMBINED UTILITY CONST/IMPROVE 19,749,926 19,474 (19,730,452) 0% 414 CAPITAL IMPROVEMENTS RESERVE 1,126,277 241,523 (884,754) 21% 511 EQUIPMENT RENTAL FUND 7,374,249 450,007 (6,924,242) 6% 617 FIREMEN'S PENSION FUND 300,243 44,759 (255,484) 15% 631 TRANSPORTATION BENEFIT DISTRICT 600,000 257,420 (342,580) 43% 144,129,340$ 24,983,204$ 169,112,544$ 17% CITY OF EDMONDS REVENUES BY FUND - SUMMARY Packet Page 174 of 366 7 Fund No.Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Spent 001 GENERAL FUND 33,263,672$ 12,749,656$ (20,514,016)$ 38% 009 LEOFF-MEDICAL INS. RESERVE 619,811 245,115 (374,696) 40% 010 PUBLIC SAFETY EMERGENCY RESERVE - - - 0% 104 DRUG ENFORCEMENT FUND 80,233 11,811 (68,422) 15% 111 STREET FUND 1,625,148 682,502 (942,646) 42% 112 COMBINED STREET CONST/IMPROVE 2,107,428 412,418 (1,695,010) 20% 113 MULTIMODAL TRANSPORTATION FD.- - - 0% 116 BUILDING MAINTENANCE 245,000 1,000 (244,000) 0% 117 MUNICIPAL ARTS ACQUIS. FUND 134,550 6,462 (128,088) 5% 118 MEMORIAL STREET TREE - - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 73,750 14,667 (59,083) 20% 121 EMPLOYEE PARKING PERMIT FUND 26,086 - (26,086) 0% 122 YOUTH SCHOLARSHIP FUND 4,000 1,642 (2,358) 41% 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,013 (16,987) 11% 125 REAL ESTATE EXCISE TAX 2 1,055,000 84,599 (970,401) 8% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 697,717 - (697,717) 0% 127 GIFTS CATALOG FUND 12,275 737 (11,538) 6% 129 SPECIAL PROJECTS FUND 483,500 1,807 (481,693) 0% 130 CEMETERY MAINTENANCE/IMPROVEMT 172,005 64,186 (107,819) 37% 131 FIRE DONATIONS - - - 0% 132 PARKS CONSTRUCTION FUND 1,397,000 181,501 (1,215,499) 13% 136 PARKS TRUST FUND - - - 0% 137 CEMETERY MAINTENANCE TRUST FD - - - 0% 138 SISTER CITY COMMISSION 4,600 1,461 (3,139) 32% 211 L.I.D. FUND CONTROL 151,500 - (151,500) 0% 213 L.I.D. GUARANTY FUND - - - 0% 234 LIMITED TAX G.O. BOND FUND,478,573 - (478,573) 0% 411 COMBINED UTILITY OPERATION 15,789,727 4,548,925 (11,240,802) 29% 412 COMBINED UTILITY CONST/IMPROVE 10,947,679 1,434,872 (9,512,807) 13% 414 CAPITAL IMPROVEMENTS RESERVE 1,583,388 195,701 (1,387,687) 12% 511 EQUIPMENT RENTAL FUND 1,321,334 364,160 (957,174) 28% 617 FIREMEN'S PENSION FUND 123,515 44,265 (79,250) 36% 631 TRANSPORTATION BENEFIT DISTRICT 600,000 262,420 (337,580) 44% 73,016,491$ 21,311,920$ (51,704,571)$ 29% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Packet Page 175 of 366 8 Fund No.Title 1/1/2012 Beg. Balance 2012 Revenues 2012 Expenditures Difference 5/31/2012 End. Balance 001 GENERAL FUND 5,705,633$ 15,369,907$ 12,749,656$ 2,620,250$ 8,325,883$ 004 CRIMINAL INVESTIGATIONS FUND 2,500 - - - 2,500 006 EMERGENCY FINANCIAL RESERVE FUND 1,927,600 - - - 1,927,600 009 LEOFF-MEDICAL INS. RESERVE 320,656 107 245,115 (245,008) 75,648 010 PUBLIC SAFETY EMERGENCY RESERVE 1,338,178 654 - 654 1,338,831 113 MULTIMODAL TRANSPORTATION FD.55,859 - - - 55,859 116 BUILDING MAINTENANCE 212,212 104 1,000 (896) 211,316 TOTAL GENERAL FUND PER CAFR 9,562,638 15,370,770 12,995,771 2,374,999 11,937,637 104 DRUG ENFORCEMENT FUND 124,661 42,023 11,811 30,212 154,873 111 STREET FUND 392,049 539,408 682,502 (143,094) 248,955 112 COMBINED STREET CONST/IMPROVE 423,449 387,084 412,418 (25,334) 398,115 117 MUNICIPAL ARTS ACQUIS. FUND 401,698 6,054 6,462 (409) 401,289 118 MEMORIAL STREET TREE 17,646 9 - 9 17,655 120 HOTEL/MOTEL TAX REVENUE FUND 93,895 26,041 14,667 11,374 105,269 121 EMPLOYEE PARKING PERMIT FUND 77,577 5,653 - 5,653 83,230 122 YOUTH SCHOLARSHIP FUND 16,534 564 1,642 (1,078) 15,456 123 TOURISM PROMOTIONAL FUND/ARTS 60,250 56 2,013 (1,957) 58,293 125 REAL ESTATE EXCISE TAX 2 436,640 255,489 84,599 170,889 607,530 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 225,937 255,394 - 255,394 481,331 127 GIFTS CATALOG FUND 193,985 18,817 737 18,080 212,065 129 SPECIAL PROJECTS FUND 5,841 - 1,807 (1,807) 4,034 130 CEMETERY MAINTENANCE/IMPROVEMT 85,714 50,598 64,186 (13,588) 72,126 131 FIRE DONATIONS - - - - - 132 PARKS CONSTRUCTION FUND 86,794 418,282 181,501 236,781 323,575 136 PARKS TRUST FUND 156,611 72 - 72 156,683 137 CEMETERY MAINTENANCE TRUST FD 801,079 6,003 - 6,003 807,082 138 SISTER CITY COMMISSION 10,261 1,705 1,461 245 10,506 211 L.I.D. FUND CONTROL 104,869 1,175 - 1,175 106,044 213 L.I.D. GUARANTY FUND 137,896 67 - 67 137,963 234 LIMITED TAX G.O. BOND FUND,1 120,246 - 120,246 120,247 411 COMBINED UTILITY OPERATION 48,998,030 6,464,507 4,548,925 1,915,582 50,913,611 412 COMBINED UTILITY CONST/IMPROVE 18,605,638 19,474 1,434,872 (1,415,397) 17,190,241 414 CAPITAL IMPROVEMENTS RESERVE (2,044,841) 241,523 195,701 45,823 (1,999,018) 511 EQUIPMENT RENTAL FUND 6,662,893 450,007 364,160 85,847 6,748,740 617 FIREMEN'S PENSION FUND 213,210 44,759 44,265 494 213,704 631 TRANSPORTATION BENEFIT DISTRICT - 257,420 262,420 (5,000) (5,000) TOTAL ALL FUNDS 85,850,951$ 24,983,204$ 21,311,920$ 3,671,284$ 89,522,235$ CITY OF EDMONDS CHANGE IN FUND BALANCE - SUMMARY Packet Page 176 of 366 9 Page 1 of 3 Title 2012 Adopted Budget 5/31/2012 Revenues Variance % Received TAXES: REAL PERSONAL / PROPERTY TAX 9,629,986$ 4,979,301$ (4,650,685)$ 52% EMS PROPERTY TAX 2,908,944 1,545,845 (1,363,099) 53% VOTED PROPERTY TAX 895,640 489,530 (406,110) 55% LOCAL RETAIL SALES/USE TAX 4,724,183 2,037,398 (2,686,785) 43% NATURAL GAS USE TAX 13,244 4,393 (8,851) 33% 1/10 SALES TAX LOCAL CRIM JUST 514,898 215,801 (299,097) 42% GAS UTILITY TAX 892,381 502,369 (390,012) 56% T.V. CABLE UTILITY TAX 750,682 247,320 (503,362) 33% TELEPHONE UTILITY TAX 1,390,242 672,856 (717,386) 48% ELECTRIC UTILITY TAX 1,473,880 783,961 (689,919) 53% SOLID WASTE UTILITY TAX 294,601 116,696 (177,905) 40% WATER UTILITY TAX 824,935 327,515 (497,420) 40% SEWER UTILITY TAX 470,000 197,563 (272,437) 42% STORMWATER UTILITY TAX 254,061 115,580 (138,481) 45% LEASEHOLD EXCISE TAX 221,162 52,866 (168,296) 24% PULLTABS TAX 60,257 30,491 (29,766) 51% 25,319,096 12,319,486 (12,999,610) 49% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 5,000 5,283 283 106% PROF AND OCC LICENSE-TAXI 1,000 510 (490) 51% AMUSEMENTS 6,000 5,475 (525) 91% BUS. LICENCE PERMIT PENALTY 5,000 3,135 (1,865) 63% GENERAL BUSINESS LICENSE 105,245 87,969 (17,276) 84% FRANCHISE AGREEMENT-COMCAST 588,008 312,287 (275,721) 53% FRANCHISE AGREEMENT-VERIZON/FRONTIER 106,930 44,459 (62,471) 42% FRANCHISE AGREEMENT-BLACKROCK 6,901 4,102 (2,799) 59% OLYMPIC VIEW WATER DISTRICT FRANCHISE 212,292 126,093 (86,199) 59% DEV SERV PERMIT SURCHARGE 21,000 7,320 (13,680) 35% NON-RESIDENT BUS LICENSE 38,885 17,600 (21,285) 45% RIGHT OF WAY FRANCHISE FEE 10,000 9,308 (692) 93% BUILDING STRUCTURE PERMITS 420,000 116,348 (303,652) 28% ANIMAL LICENSES 11,000 6,201 (4,799) 56% STREET AND CURB PERMIT 42,000 9,576 (32,424) 23% OTR NON-BUS LIC/PERMITS 7,000 4,256 (2,745) 61% DIVE PARK PERMIT FEE - - - 0% 1,586,261 759,922 (826,339) 48% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - Bullet Proof Vest 3,969 - (3,969) 0% EECBG Grant - - - 0% WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - 0% TARGET ZERO TEAMS GRANT 10,000 2,084 (7,916) 21% HIGH VISIBILITY ENFORCEMENT 6,000 406 (5,594) 7% WA STATE TRAFFIC COMM GRANT - 5,898 5,898 0% Puget Drive Walkway HLP-PB07(009)- - - 0% SMART COMMUTER PROJECT GRANT - - - 0% PUD PRIVILEDGE TAX 183,348 - (183,348) 0% JUDICIAL SALARY CONTRIBUTION-STATE 13,000 6,224 (6,776) 48% MVET/SPECIAL DISTRIBUTION 9,100 4,371 (4,729) 48% CRIMINAL JUSTICE - SPECIAL PROGRAMS 33,827 16,498 (17,329) 49% DUI - CITIES 9,500 3,815 (5,685) 40% LIQUOR EXCISE TAX 200,666 98,387 (102,279) 49% LIQUOR BOARD PROFITS 310,835 52,904 (257,931) 17% SHARED COURT COSTS 6,300 1,500 (4,800) 24% MUNICIPAL COURT AGREEMENT W/LYNNWOOD 1,050 750 (300) 71% FIRE DISTRICT #1 STATION BILLINGS 55,080 31,864 (23,216) 58% POLICE FBI CONTRACTS - - - 0% DV COORDINATOR SERVICES 10,760 4,484 (6,277) 42% OCDETF OVERTIME - 246 246 0% CAMPUS SAFETY-EDM. SCH. DIST.11,500 - (11,500) 0% WOODWAY - LAW PROTECTION 10,000 7,277 (2,723) 73% INTERGOVERNMENTAL REVENUE-SSCCFH 69,300 17,325 (51,975) 25% SNOCOM FIBER OPTIC SERVICE INTERLOCAL - 3,000 3,000 0% SNO-ISLE 69,418 27,257 (42,161) 39% 1,013,653 284,288 (729,365) 28% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 177 of 366 10 Page 2 of 3 Title 2012 Adopted Budget 5/31/2012 Revenues Variance % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS 1,050 388 (662) 37% COURT RECORD SERVICES 100 - (100) 0% D/M COURT REC SER 950 54 (896) 6% SALE MAPS & BOOKS - 23 23 0% MUNIC.-DIST. COURT CURR EXPEN 150 77 (73) 51% PHOTOCOPIES 4,000 1,643 (2,357) 41% POLICE DISCLOSURE REQUESTS 5,000 1,851 (3,149) 37% ASSESSMENT SEARCH - 5 5 0% PASSPORTS AND NATURALIZATION FEES 10,500 4,525 (5,975) 43% POLICE SERVICES SPECIAL EVENTS 26,000 - (26,000) 0% DUI EMERGENCY FIRE SERVICES - 197 197 0% ADULT PROBATION SERVICE CHARGE 68,300 22,568 (45,732) 33% ELECTRONIC MONITORING 150 - (150) 0% ELECTRONIC MONITOR DUI 700 82 (618) 12% BOOKING FEES 6,300 1,688 (4,612) 27% FIRE CONSTRUCTION INSPECTION FEES 6,060 2,400 (3,660) 40% EMERGENCY SERVICE FEES 21,210 7,085 (14,125) 33% DUI EMERGENCY AID 200 33 (167) 17% EMS TRANSPORT USER FEE 848,500 325,972 (522,528) 38% POLICE - FINGERPRINTING 300 190 (110) 63% CRIM CNV FEE DUI 700 271 (429) 39% CRIM CONV FEE CT 5,900 1,819 (4,081) 31% CRIM CONV FEE CN 2,100 656 (1,444) 31% POLICE TRAINING CLASSES - - - 0% ENGINEERING FEES AND CHARGES 102,010 26,884 (75,126) 26% FIBER SERVICES - 15,769 15,769 0% ANIMAL CONTROL SHELTER 4,000 2,925 (1,075) 73% FLEX FUEL PAYMENTS FROM STATIONS - 106 106 0% ANNUAL VEHICLE FEE (TBD)- (40) (40) 0% ZONING/SUBDIVISION FEE 55,000 11,897 (43,103) 22% FIRE PLAN CHECK FEES 3,300 718 (2,583) 22% PLAN CHECKING FEES 235,000 83,967 (151,033) 36% PLANNING 1% INSPECTION FEE 4,500 326 (4,174) 7% S.E.P.A. REVIEW 6,000 485 (5,515) 8% CRITICAL AREA STUDY 15,000 4,805 (10,195) 32% SWIM POOL ENTRANCE FEES 52,471 2,325 (50,146) 4% LOCKER FEES 300 - (300) 0% SWIM CLASS FEES 45,520 2,152 (43,368) 5% PROGRAM FEES 800,000 341,036 (458,964) 43% TAXABLE RECREATION ACTIVITIES 120,000 80,466 (39,534) 67% SWIM TEAM / DIVE TEAM 31,150 24,967 (6,183) 80% BIRD FEST REGISTRATION FEES 620 (360) (980) -58% INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,582,061 665,328 (916,733) 42% MISCELLANEOUS POLICE SERVICES - - - 0% 4,065,102 1,635,279 (2,429,823) 40% FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 10,500 4,106 (6,394) 39% TRAFFIC INFRACTION PENALTIES 51,472 12,606 (38,866) 24% NC TRAFFIC INFRACTION 285,000 110,806 (174,194) 39% CRT COST FEE CODE LEG ASSESSMENT (LGA)15,000 8,111 (6,889) 54% SPEEDING DOUBLE - 38 38 0% NON-TRAFFIC INFRACTION PENALTIES - 900 900 0% OTHER INFRACTIONS '04 1,250 236 (1,014) 19% PARKING INFRACTION PENALTIES 33,000 11,957 (21,043) 36% PR - HANDICAPPED 800 - (800) 0% PARKING INFRACTION LOC 600 40 (560) 7% PARK / INDDISZONE 600 1,217 617 203% DWI PENALTIES 9,500 2,384 (7,116) 25% DUI - DP ACCT - 434 434 0% OTHER CRIMINAL TRAF MISDEM PEN 50 182 132 365% CRIMINAL TRAFFIC MISDEMEANOR 8/03 40,000 14,180 (25,820) 35% OTHER NON-TRAF MISDEMEANOR PEN 600 241 (359) 40% OTHER NON TRAFFIC MISD. 8/03 11,500 4,955 (6,545) 43% COURT DV PENALTY ASSESSMENT 950 421 (529) 44% CRIMINAL COSTS-RECOUPMENTS 120,000 41,742 (78,258) 35% JURY DEMAND COST 100 - (100) 0% PUBLIC DEFENSE RECOUPMENT 37,000 12,319 (24,681) 33% COURT INTERPRETER COST 300 107 (193) 36% MISC FINES AND PENALTIES 1,050 720 (330) 69% 619,272 227,701 (391,571) 37% CITY OF EDMONDS REVENUES - GENERAL FUND Packet Page 178 of 366 11 Page 3 of 3 Title 2012 Adopted Budget 5/31/2012 Revenues Variance % Received MISCELLANEOUS: INVESTMENT INTEREST - 1,985 1,985 0% INVESTMENT SERVICE FEES 9,800 - (9,800) 0% INTEREST ON COUNTY TAXES 2,000 986 (1,014) 49% INTEREST - COURT COLLECTIONS 3,150 2,366 (784) 75% PARKING 10,000 3,498 (6,502) 35% SPACE/FACILITIES RENTALS 140,000 41,685 (98,315) 30% GYM AND WEIGHTROOM FEES 7,800 2,349 (5,451) 30% BRACKET ROOM RENTAL 1,000 2,065 1,065 207% LEASES LONG-TERM 173,465 68,580 (104,885) 40% VENDING MACHINE CONCESSION 4,700 1,159 (3,541) 25% OTHER RENTS & USE CHARGES 10,078 2,225 (7,853) 22% PARKS DONATIONS 5,800 7,642 1,842 132% BIRD FEST CONTRIBUTIONS 1,500 1,400 (100) 93% SALE OF JUNK/SALVAGE 200 1,080 880 540% SALES OF UNCLAIM PROPERTY 4,000 548 (3,452) 14% OTHER JUDGEMENT/SETTLEMENT 200 - (200) 0% POLICE JUDGMENTS/RESTITUTION 100 140 40 140% CASHIER'S OVERAGES/SHORTAGES (200) 3 203 0% OTHER MISC REVENUES 3,000 5,102 2,102 170% SMALL OVERPAYMENT - 54 54 0% NSF FEES - PARKS & REC - 60 60 0% NSF FEES - MUNICIPAL COURT 525 304 (221) 58% NSF FEES - DEVEL SERV DEPT - - - 0% PLANNING SIGN REVENUE 2,000 - (2,000) 0% 379,118 143,230 (235,888) 38% TRANSFERS-IN: INSURANCE RECOVERIES - - - 0% INTERFUND TRANSFER-IN - - - 0% INTERFUND TRANSFER - In (From 121)25,086 - (25,086) 0% INTERFUND TRANSFER (From 136)6,930 - (6,930) 0% 32,016 - (32,016) 0% TOTAL GENERAL FUND REVENUE 33,014,518$ 15,369,907$ (17,644,611)$ 47% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 179 of 366 12 This page is intentionally left blank. Packet Page 180 of 366 13 Page 1 of 5 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used GENERAL FUND EXPENDITURES: SALARIES AND WAGES 12,400,240$ 4,772,781$ (7,627,459)$ 38% OVERTIME 458,540 164,810 (293,730) 36% HOLIDAY BUY BACK 179,687 - (179,687) 0% BENEFITS 4,244,174 1,699,923 (2,544,251) 40% UNIFORMS 63,880 17,970 (45,910) 28% SUPPLIES 435,011 122,937 (312,074) 28% FUEL CONSUMED 700 - (700) 0% SMALL EQUIPMENT 130,356 79,288 (51,068) 61% PROFESSIONAL SERVICES 1,852,841 567,605 (1,285,236) 31% COMMUNICATIONS 210,037 68,879 (141,158) 33% TRAVEL 51,060 7,363 (43,697) 14% ADVERTISING 71,667 10,837 (60,830) 15% RENTAL/LEASE 139,281 53,137 (86,145) 38% INSURANCE 444,962 420,109 (24,853) 94% UTILITIES 454,500 179,691 (274,809) 40% REPAIRS & MAINTENANCE 331,397 117,894 (213,503) 36% MISCELLANEOUS 327,242 127,129 (200,113) 39% INTERGOVERNMENTAL SERVICES 8,218,704 3,987,030 (4,231,674) 49% ECA CONTINGENCY RESERVE 250,000 80,635 (169,365) 32% EXCISE TAXES 5,200 1,522 (3,678) 29% INTERFUND TRANSFER (to 009,116,117,125,617)899,623 - (899,623) 0% MACHINERY/EQUIPMENT 17,144 - (17,144) 0% GENERAL OBLIGATION BOND PRINCIPAL 1,084,062 - (1,084,062) 0% CAPITAL LEASES AND INSTALLMENT PURCHASES 63,380 63,380 (0) 100% OTHER DEBT - - - 0% INTEREST ON LONG-TERM EXTERNAL DEBT 296,838 25,502 (271,336) 9% DEBT ISSUE COSTS 5,000 1,125 (3,875) 23% FISCAL AGENT FEES - - - 0% INTERFUND SERVICES 197,900 - (197,900) 0% INTERFUND FUEL - 55 55 0% INTERFUND SUPPLIES - - - 0% INTERFUND RENTAL 430,246 179,275 (250,971) 42% INTERFUND REPAIRS - 780 780 0% 33,263,672$ 12,749,656$ (20,514,016)$ 38% LEOFF-MEDICAL INS. RESERVE: BENEFITS 462,886$ 187,701$ (275,185)$ 41% In-Home LTC Claims 140,425 57,024 (83,401) 41% PROFESSIONAL SERVICES 16,500 - (16,500) 0% MISCELLANEOUS - 390 390 0% 619,811$ 245,115$ (374,696)$ 40% DRUG ENFORCEMENT FUND: SUPPLIES 200$ -$ (200)$ 0% FUEL CONSUMED 2,000 1,030 (970) 51% SMALL EQUIPMENT 5,000 - (5,000) 0% COMMUNICATIONS 2,233 853 (1,380) 38% REPAIR/MAINT 800 - (800) 0% MISCELLANEOUS 20,000 - (20,000) 0% INTERGOVTL SVC 50,000 9,928 (40,072) 20% 80,233$ 11,811$ (68,422)$ 15% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 181 of 366 14 Page 2 of 5 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used STREET FUND: SALARIES AND WAGES 474,924$ 205,142$ (269,782)$ 43% OVERTIME 18,400 17,858 (542) 97% BENEFITS 191,707 94,060 (97,647) 49% UNIFORMS 7,000 4,392 (2,608) 63% SUPPLIES 242,500 62,566 (179,934) 26% SMALL EQUIPMENT 24,000 11,550 (12,450) 48% PROFESSIONAL SERVICES 32,700 16,392 (16,308) 50% COMMUNICATIONS 3,000 1,455 (1,545) 48% TRAVEL 1,000 - (1,000) 0% RENTAL/LEASE 1,500 1,350 (150) 90% INSURANCE 93,719 93,305 (414) 100% UTILITIES 261,100 85,050 (176,050) 33% REPAIRS & MAINTENANCE 25,500 3,712 (21,788) 15% MISCELLANEOUS 6,000 5,855 (146) 98% INTERGOVERNMENTAL SERVICES 6,000 256 (5,744) 4% GENERAL OBLIGATION BOND PRINCIPAL 38,954 - (38,954) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 6,200 - (6,200) 0% FISCAL AGENT FEES - - - 0% INTERFUND RENTAL 190,944 79,560 (111,384) 42% 1,625,148$ 682,502$ (942,646)$ 42% COMBINED STREET CONST/IMPROVE: PROFESSIONAL SERVICES 846,180$ 348,396$ (497,784)$ 41% INTERFUND TRANSFER OUT (to 112, 132)53,497 - (53,497) 0% LAND 231,022 - (231,022) 0% CONST SURFACE CONST PROJECTS 763,300 1,700 (761,600) 0% INTERGOVERNMENTAL LOANS 72,202 - (72,202) 0% INTEREST ON INTERGOVERNMENTAL LOANS 4,841 - (4,841) 0% INTERFUND SERVICES 136,386 62,322 (74,064) 46% 2,107,428$ 412,418$ (1,695,010)$ 20% MULTIMODAL TRANSPORTATION FD: PROFESSIONAL SVC -$ -$ -$ 0% INTERFUND TRANSFER - - - 0% -$ -$ -$ 0% BUILDING MAINTENANCE: SUPPLIES 10,000$ -$ (10,000)$ 0% PROFESSIONAL SERVICES 40,000 1,000 (39,000) 3% REPAIRS & MAINTENANCE 195,000 - (195,000) 0% MISCELLANEOUS - - - 0% INTERFUND TRANSFER - - - 0% 245,000$ 1,000$ (244,000)$ 0% MUNICIPAL ARTS ACQUIS. FUND: SUPPLIES 4,200$ 117$ (4,083)$ 3% SMALL EQUIPMENT 1,000 523 (477) 52% PROFESSIONAL SERVICES 110,500 3,755 (106,745) 3% TRAVEL 50 10 (40) 20% ADVERTISING 4,000 - (4,000) 0% RENTAL/LEASE 1,000 - (1,000) 0% REPAIRS & MAINTENANCE 300 - (300) 0% MISCELLANEOUS 10,500 2,058 (8,442) 20% INTERFUND TRANSFER (to 117.300)3,000 - (3,000) 0% 134,550$ 6,462$ (128,088)$ 5% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 182 of 366 15 Page 3 of 5 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used PROFESSIONAL SERVICES 10,000$ 4,209$ (5,792)$ 42% ADVERTISING 35,000 10,459 (24,541) 30% MISCELLANEOUS 2,500 - (2,500) 0% TRANSFER TO FUND 623 26,250 - (26,250) 0% 73,750$ 14,667$ (59,083)$ 20% EMPLOYEE PARKING PERMIT FUND: SUPPLIES 1,000$ -$ (1,000)$ 0% INTERFUND TRANSFER (to 001)25,086 - (25,086) 0% 26,086$ -$ (26,086)$ 0% YOUTH SCHOLARSHIP FUND: MISCELLANEOUS 4,000$ 1,642$ (2,358)$ 41% 4,000$ 1,642$ (2,358)$ 41% TOURISM PROMOTIONAL FUND/ARTS: PROFESSIONAL SVC 10,500$ 33$ (10,467)$ 0% ADVERTISING 4,500 1,980 (2,520) 44% MISCELLANEOUS 4,000 - (4,000) 0% 19,000$ 2,013$ (16,987)$ 11% REAL ESTATE EXCISE TAX 2: SUPPLIES 36,000$ 18,027$ (17,973)$ 50% PROFESSIONAL SERVICES 617,000 65,028 (551,972) 11% REPAIRS & MAINTENANCE 100,000 1,544 (98,456) 2% INTERFUND TRANSFER (to 117,132)199,000 - (199,000) 0% CONSTRUCTION PROJECTS 103,000 - (103,000) 0% INTERFUND SERVICES - - - 0% 1,055,000$ 84,599$ (970,401)$ 8% REAL ESTATE EXCISE TAX 1, PARKS ACQ: MISCELLANEOUS -$ -$ -$ 0% TRANSFER TO FUND 234 68,080 - (68,080) 0% 1998 REF BOND PRINCIPAL 502,163 - (502,163) 0% 2001 BONDS, B - INTEREST 127,474 - (127,474) 0% FISCAL AGENT FEES - - - 0% 697,717$ -$ (697,717)$ 0% GIFTS CATALOG FUND: SUPPLIES 6,275$ 737$ (5,538)$ 12% PROFESSIONAL SERVICES 4,000 - (4,000) 0% INTERFUND TRANSFER (to 132)2,000 - (2,000) 0% 12,275$ 737$ (11,538)$ 6% SPECIAL PROJECTS FUND: PROFESSIONAL SERVICES 83,500$ 1,807$ (81,693)$ 2% CONSTRUCTION 400,000 - (400,000) 0% 483,500$ 1,807$ (481,693)$ 0% CEMETERY MAINTENANCE/IMPROVEMENT: SALARIES AND WAGES 71,107$ 28,211$ (42,897)$ 40% OVERTIME 3,500 1,593 (1,907) 46% BENEFITS 32,926 13,462 (19,464) 41% UNIFORMS 1,000 - (1,000) 0% SUPPLIES 7,000 2,346 (4,654) 34% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 11,287 (8,713) 56% PROFESSIONAL SERVICES 1,000 200 (800) 20% COMMUNICATIONS 1,412 465 (947) 33% TRAVEL 1,000 - (1,000) 0% ADVERTISING 3,000 761 (2,239) 25% UTILITIES 3,800 1,200 (2,600) 32% REPAIRS & MAINTENANCE 500 - (500) 0% MISCELLANEOUS 1,000 1,637 637 164% MACHINERY/EQUIPMENT 17,500 - (17,500) 0% INTERFUND SERVICES - - - 0% INTERFUND RENTAL 7,260 3,025 (4,235) 42% 172,005$ 64,186$ (107,819)$ 37% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 183 of 366 16 Page 4 of 5 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used PARKS CONSTRUCTION FUND: SUPPLIES -$ 69,274$ 69,274$ 0% PROFESSIONAL SERVICES 63,000 34,004 (28,996) 54% CONSTRUCTION PROJECTS 1,324,000 59,660 (1,264,340) 5% INTERFUND SERVICES 10,000 18,563 8,563 186% 1,397,000$ 181,501$ (1,215,499)$ 13% SISTER CITY COMMISSION: SUPPLIES 500$ -$ (500)$ 0% STUDENT TRIP 2,600 - (2,600) 0% MISCELLANEOUS 1,500 1,461 (39) 97% 4,600$ 1,461$ (3,139)$ 32% LID FUND CONTROL INTERFUND TRANSFER (to 213)151,500$ -$ (151,500)$ 0% 151,500$ -$ (151,500)$ 0% LIMITED TAX G.O. BOND FUND: 2002 BOND PRINCIPAL 205,000$ -$ (205,000)$ 0% 2002 BOND INTEREST 273,573 - (273,573) 0% 478,573$ -$ (478,573)$ 0% COMBINED UTILITY OPERATION: SALARIES AND WAGES 2,791,123$ 1,115,038$ (1,676,085)$ 40% OVERTIME 117,180 52,469 (64,711) 45% BENEFITS 1,113,707 470,867 (642,840) 42% UNIFORMS 28,650 12,541 (16,109) 44% SUPPLIES 675,015 253,509 (421,506) 38% FUEL CONSUMED 150,723 74,094 (76,629) 49% WATER PURCHASED FOR RESALE 1,410,000 382,675 (1,027,326) 27% SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 32,287 (110,713) 23% SMALL EQUIPMENT 25,500 1,511 (23,989) 6% PROFESSIONAL SERVICES 228,808 33,846 (194,962) 15% COMMUNICATIONS 72,200 27,466 (44,735) 38% TRAVEL 18,600 158 (18,442) 1% ADVERTISING 3,560 605 (2,955) 17% RENTAL/LEASE 16,300 5,439 (10,861) 33% INSURANCE 288,211 242,229 (45,982) 84% UTILITIES 999,853 284,739 (715,114) 28% REPAIRS & MAINTENANCE 131,930 39,307 (92,623) 30% MISCELLANEOUS 592,880 249,873 (343,007) 42% INTERGOVERNMENTAL SERVICES 667,900 64,875 (603,025) 10% INTERFUND TAXES 1,548,996 640,658 (908,338) 41% INTERFUND TRANSFER (to 412,414)1,852,811 70,205 (1,782,606) 4% LAND - - - 0% BUILDINGS - - - 0% MACHINERY/EQUIPMENT - - - 0% GENERAL OBLIGATION BOND PRINCIPAL 111,862 - (111,862) 0% REVENUE BOND PRINCIPAL 1,202,102 - (1,202,102) 0% INTERGOVERNMENTAL LOANS 180,398 - (180,398) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 159,710 31 (159,679) 0% DEBT ISSUE COSTS 33,104 2,759 (30,345) 8% FISCAL AGENT FEES - 272 272 0% INTERFUND SERVICES 818,454 321,831 (496,623) 39% INTERFUND RENTAL 407,150 169,645 (237,505) 42% INTERFUND REPAIRS - - - 0% 15,789,727$ 4,548,925$ (11,240,802)$ 29% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 184 of 366 17 Page 5 of 5 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used COMBINED UTILITY CONST/IMPROVE: PROFESSIONAL SERVICES 1,774,861$ 200,474$ (1,574,387)$ 11% INTERFUND TRANSFER (to 112,117,132,412.300)496,111 - (496,111) 0% LAND 3,500 - (3,500) 0% CONSTRUCTION PROJECTS 8,102,386 970,853 (7,131,533) 12% INTERFUND SERVICES 570,821 263,545 (307,276) 46% 10,947,679$ 1,434,872$ (9,512,807)$ 13% CAPITAL IMPROVEMENTS RESERVE: PROFESSIONAL SERVICES 85,000$ 177,476$ 92,476$ 209% CONSTRUCTION PROJECTS 1,226,012 18,178 (1,207,834) 1% GENERAL OBLIGATION BOND PRINCIPAL 85,888 - (85,888) 0% REVENUE BONDS 52,626 - (52,626) 0% INTERGOVERNMENTAL LOANS 34,875 - (34,875) 0% INTEREST ON LONG-TERM DEBT 98,987 39 (98,948) 0% FISCAL AGENT FEES - 7 7 0% 1,583,388$ 195,701$ (1,387,687)$ 12% EQUIPMENT RENTAL FUND: SALARIES AND WAGES 218,537$ 88,711$ (129,826)$ 41% OVERTIME 2,000 91 (1,909) 5% BENEFITS 100,670 42,878 (57,792) 43% UNIFORMS 1,000 401 (599) 40% SUPPLIES 76,000 27,273 (48,727) 36% FUEL CONSUMED 1,000 55 (945) 6% SUPPLIES PURCHASED FOR INVENTORY/RESALE 320,510 113,541 (206,969) 35% SMALL EQUIPMENT 10,000 4,442 (5,558) 44% PROFESSIONAL SERVICES 1,000 300 (700) 30% COMMUNICATIONS 3,500 556 (2,944) 16% TRAVEL 500 - (500) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 3,500 578 (2,922) 17% INSURANCE 23,261 32,530 9,269 140% UTILITIES 14,000 6,023 (7,977) 43% REPAIRS & MAINTENANCE 85,000 10,177 (74,823) 12% MISCELLANEOUS 7,500 3,926 (3,574) 52% INTERGOVERNMENTAL SERVICES 2,500 342 (2,158) 14% MACHINERY/EQUIPMENT 420,000 28,022 (391,978) 7% INTERFUND SERVICES 20,000 - (20,000) 0% INTERFUND RENTAL 10,356 4,315 (6,041) 42% 1,321,334$ 364,160$ (957,174)$ 28% FIREMEN'S PENSION FUND: BENEFITS 66,515$ 25,204$ (41,311)$ 38% PENSION AND DISABILITY PAYMENTS 52,500 19,061 (33,439) 36% PROF SERVICES 4,500 - (4,500) 0% 123,515$ 44,265$ (79,250)$ 36% TRANSPORTATION BENEFIT DISTRICT: INSURANCE 5,000$ 5,000$ -$ 100% INTERGOVTL SERVICES 595,000 49,936 (545,064) 8% INTERFUND TRANSFER (To 111)- 207,484 207,484 0% 600,000$ 262,420$ (337,580)$ 44% TOTAL EXPENDITURE ALL FUNDS 73,016,491$ 21,311,920$ (51,704,571)$ 29% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 185 of 366 18 This page is intentionally left blank. Packet Page 186 of 366 19 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used CITY COUNCIL 269,812$ 103,859$ (165,953)$ 38% OFFICE OF MAYOR 253,184 94,870 (158,314) 37% HUMAN RESOURCES 286,799 96,673 (190,126) 34% MUNICIPAL COURT 779,038 302,900 (476,138) 39% ECONOMIC DEVELOPMENT 138,880 46,889 (91,991) 34% CITY CLERK 609,840 197,762 (412,078) 32% ADMINISTRATIVE SERVICES 1,412,575 572,611 (839,964) 41% CITY ATTORNEY 495,000 192,778 (302,222) 39% NON-DEPARTMENTAL 11,399,538 4,563,592 (6,835,946) 40% POLICE SERVICES 9,165,244 3,380,135 (5,785,109) 37% COMMUNITY SERVICES 326,930 131,700 (195,230) 40% DEVELOPMENT SERVICES 1,658,272 650,915 (1,007,357) 39% PARKS & RECREATION 3,504,196 1,201,609 (2,302,587) 34% PUBLIC WORKS 1,612,816 664,216 (948,600) 41% FACILITIES MAINTENANCE 1,351,548 549,148 (802,400) 41% 33,263,672$ 12,749,656$ (20,514,016)$ 38% Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used STORM DRAINAGE UTILITY 2,277,822$ 664,686$ (1,613,136)$ 29% WATER 5,387,537 1,603,398 (3,784,139) 30% SEWER 4,566,027 965,822 (3,600,205) 21% TREATMENT PLANT 3,558,341 1,315,020 (2,243,321) 37% 15,789,727$ 4,548,925$ (11,240,802)$ 29% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS Packet Page 187 of 366 20 This page is intentionally left blank. Packet Page 188 of 366 21 Page 1 of 4 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used CITY COUNCIL SALARIES 105,665$ 44,895$ (60,770)$ 42% OVERTIME 7,240 2,619 (4,621) 36% BENEFITS 69,902 29,919 (39,983) 43% SUPPLIES 1,525 289 (1,236) 19% PROFESSIONAL SVC 50,000 22,871 (27,129) 46% COMMUNICATIONS 3,000 1,001 (1,999) 33% TRAVEL 2,500 879 (1,621) 35% RENTAL/LEASE 480 205 (275) 43% REPAIRS/MAINT 1,500 - (1,500) 0% MISCELLANEOUS 28,000 1,182 (26,818) 4% 269,812$ 103,859$ (165,953)$ 38% OFFICE OF MAYOR SALARIES 193,896$ 74,046$ (119,850)$ 38% OVERTIME - - - 0% BENEFITS 49,188 17,391 (31,797) 35% SUPPLIES 2,000 388 (1,612) 19% PROFESSIONAL SVC 1,000 - (1,000) 0% COMMUNICATION 1,400 480 (920) 34% TRAVEL 700 295 (405) 42% RENTAL/LEASE 1,500 1,085 (415) 72% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 3,000 1,185 (1,815) 40% 253,184$ 94,870$ (158,314)$ 37% HUMAN RESOURCES SALARIES 144,191$ 36,045$ (108,146)$ 25% OVERTIME - - - 0% BENEFITS 32,098 13,593 (18,505) 42% SUPPLIES 2,500 964 (1,536) 39% SMALL EQUIPMENT 100 - (100) 0% PROFESSIONAL SVC 77,500 37,503 (39,997) 48% COMMUNICATIONS 500 153 (347) 31% TRAVEL 500 - (500) 0% ADVERTISING 9,000 683 (8,317) 8% RENTAL/LEASE 2,000 1,009 (991) 50% REPAIR/MAINT 6,000 4,820 (1,180) 80% MISCELLANEOUS 12,410 1,902 (10,508) 15% 286,799$ 96,673$ (190,126)$ 34% MUNICIPAL COURT SALARIES 486,685$ 193,650$ (293,035)$ 40% OVERTIME 1,400 439 (961) 31% BENEFITS 172,053 71,693 (100,360) 42% SUPPLIES 14,500 3,739 (10,761) 26% SMALL EQUIPMENT 6,500 - (6,500) 0% PROFESSIONAL SERVICES 66,600 22,243 (44,357) 33% COMMUNICATIONS 2,600 840 (1,760) 32% TRAVEL 2,500 643 (1,857) 26% RENTAL/LEASE 1,300 154 (1,146) 12% REPAIR/MAINT 2,200 401 (1,799) 18% MISCELLANEOUS 22,350 9,092 (13,258) 41% INTERGOVTL SVC 350 6 (344) 2% 779,038$ 302,900$ (476,138)$ 39% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 189 of 366 22 Page 2 of 4 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used ECONOMIC DEVELOPMENT SUPPLIES 500$ 1,162$ 662$ 232% SMALL EQUIPMENT 300 - (300) 0% PROFESSIONAL SERVICES 103,680 44,455 (59,225) 43% COMMUNICATIONS 400 23 (377) 6% TRAVEL 1,000 - (1,000) 0% ADVERTISING 30,000 - (30,000) 0% MISCELLANEOUS 3,000 1,249 (1,751) 42% 138,880$ 46,889$ (91,991)$ 34% CITY CLERK SALARIES AND WAGES 302,054$ 118,144$ (183,910)$ 39% BENEFITS 90,045 37,322 (52,723) 41% SUPPLIES 13,760 3,761 (9,999) 27% PROFESSIONAL SERVICES 89,377 5,513 (83,864) 6% COMMUNICATIONS 52,067 11,196 (40,871) 22% TRAVEL 1,000 - (1,000) 0% ADVERTISING 23,690 8,714 (14,976) 37% RENTAL/LEASE 27,310 6,880 (20,430) 25% REPAIRS & MAINTENANCE 8,037 4,862 (3,175) 60% MISCELLANEOUS 2,500 1,369 (1,131) 55% 609,840$ 197,762$ (412,078)$ 32% ADMINISTRATIVE SERVICES SALARIES 741,281$ 294,814$ (446,467)$ 40% OVERTIME 8,100 4,900 (3,200) 60% BENEFITS 222,830 90,459 (132,371) 41% SUPPLIES 60,690 21,910 (38,780) 36% SMALL EQUIPMENT 63,500 46,342 (17,158) 73% PROFESSIONAL SERVICES 71,842 19,061 (52,781) 27% COMMUNICATIONS 60,220 25,692 (34,528) 43% TRAVEL 4,800 832 (3,968) 17% RENTAL/LEASE 3,300 2,183 (1,117) 66% REPAIR/MAINT 164,720 57,676 (107,044) 35% MISCELLANEOUS 10,500 8,412 (2,088) 80% INTERFUND RENTAL 792 330 (462) 42% 1,412,575$ 572,611$ (839,964)$ 41% CITY ATTORNEY PROFESSIONAL SVC 495,000$ 192,578$ (302,422)$ 39% MISC PROSECUTOR - 200 200 0% 495,000$ 192,778$ (302,222)$ 39% NON-DEPARTMENTAL SALARIES 100,000$ -$ (100,000)$ 0% BENEFITS - UNEMPLOYMENT 70,000 23,142 (46,858) 33% PROFESSIONAL SVC 294,962 95,031 (199,931) 32% COMMUNICATIONS - 3 3 0% RENTAL/LEASE 3,700 3,600 (100) 97% INSURANCE 444,962 420,109 (24,853) 94% MISCELLANEOUS 72,300 40,023 (32,277) 55% INTERGOVT SVC 7,611,611 3,809,520 (3,802,091) 50% ECA LOAN PAYMENT 250,000 80,635 (169,365) 32% EXCISE TAXES 5,200 1,522 (3,678) 29% INTERFUND TRANSFERS 899,623 - (899,623) 0% GENERAL OBLIGATION BOND 1,084,062 - (1,084,062) 0% INSTALLMENT PURCHASES 63,380 63,380 (0) 100% OTHER DEBT - - - 0% INTEREST ON LONG-TERM DEBT 296,838 25,502 (271,336) 9% DEBT ISSUANCE COSTS 5,000 1,125 (3,875) 23% FISCAL AGENT FEES - - - 0% INTERFUND SERVICES 197,900 - (197,900) 0% 11,399,538$ 4,563,592$ (6,835,946)$ 40% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 190 of 366 23 Page 3 of 4 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used POLICE SERVICES SALARIES 5,400,738$ 2,077,958$ (3,322,780)$ 38% OVERTIME 420,000 150,462 (269,538) 36% HOLIDAY BUYBACK 179,687 - (179,687) 0% BENEFITS 1,899,147 734,870 (1,164,277) 39% UNIFORMS 53,570 16,320 (37,250) 30% SUPPLIES 95,900 17,690 (78,210) 18% SMALL EQUIPMENT 14,300 7,443 (6,857) 52% PROFESSIONAL SVC 95,200 27,731 (67,469) 29% COMMUNICATIONS 33,592 10,106 (23,486) 30% TRAVEL 26,300 4,388 (21,912) 17% ADVERTISING 375 29 (346) 8% RENTAL/LEASE 18,000 6,477 (11,523) 36% REPAIR/MAINT 16,115 2,828 (13,287) 18% MISCELLANEOUS 55,512 16,843 (38,669) 30% INTERGOVTL SVC 536,048 172,504 (363,544) 32% INTERFUND FUEL-BOAT - 55 55 0% INTERFUND RENTAL 320,760 133,650 (187,110) 42% INTERFUND REPAIRS - 780 780 0% 9,165,244$ 3,380,135$ (5,785,109)$ 37% COMMUNITY SERVICES ADMIN SALARIES 212,854$ 87,180$ (125,674)$ 41% BENEFITS 60,622 25,900 (34,722) 43% SUPPLIES 1,000 168 (832) 17% SMALL EQUIPMENT 500 - (500) 0% PROFESSIONAL SVC 45,924 16,540 (29,384) 36% COMMUNICATIONS 1,090 309 (781) 28% TRAVEL 1,000 - (1,000) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,320 1,016 (304) 77% REPAIR/MAINT 500 - (500) 0% MISCELLANEOUS 1,000 327 (673) 33% INTERFUND RENTAL 620 260 (360) 42% 326,930$ 131,700$ (195,230)$ 40% DEVELOPMENT SERVICES/PLANNING SALARIES 1,071,681$ 433,814$ (637,867)$ 40% OVERTIME 2,800 1,600 (1,200) 57% BENEFITS 374,639 153,872 (220,767) 41% UNIFORMS 320 - (320) 0% SUPPLIES 17,510 5,153 (12,357) 29% MINOR EQUIPMENT 2,300 231 (2,069) 10% PROFESSIONAL SVC 116,890 32,332 (84,558) 28% COMMUNICATIONS 4,630 1,664 (2,966) 36% TRAVEL 3,500 93 (3,407) 3% ADVERTISING 4,250 728 (3,522) 17% RENTAL/LEASE 22,500 8,699 (13,801) 39% REPAIRS & MAINTENANCE 2,000 - (2,000) 0% MISCELLANEOUS 27,600 9,540 (18,060) 35% INTERFUND RENTAL 7,652 3,190 (4,462) 42% 1,658,272$ 650,915$ (1,007,357)$ 39% ENGINEERING SALARIES 958,860$ 391,641$ (567,219)$ 41% OVERTIME 5,000 260 (4,740) 5% BENEFITS 321,636 138,401 (183,235) 43% UNIFORMS 450 - (450) 0% SUPPLIES - - - 0% MINOR EQUIPMENT 2,500 2,398 (102) 96% PROFESSIONAL SVC 5,000 2,596 (2,404) 52% COMMUNICATIONS 6,500 2,181 (4,319) 34% TRAVEL 620 124 (496) 20% ADVERTISING - - - 0% RENTAL/LEASE - - - 0% REPAIR/MAINT 1,800 592 (1,208) 33% MISCELLANEOUS 9,600 3,308 (6,292) 34% MACHINERY/EQUIPMENT - - - 0% INTERFUND RENTAL 6,740 2,810 (3,930) 42% 1,318,706$ 544,312$ (774,394)$ 41% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 191 of 366 24 Page 4 of 4 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used SALARIES 1,880,905$ 678,840$ (1,202,065)$ 36% OVERTIME 5,300 3,878 (1,422) 73% BENEFITS 571,640 233,751 (337,889) 41% UNIFORMS 6,540 940 (5,600) 14% SUPPLIES 145,026 37,698 (107,328) 26% MINOR EQUIPMENT 32,356 21,616 (10,740) 67% PROFESSIONAL SVC 339,666 49,133 (290,533) 14% COMMUNICATIONS 28,938 9,736 (19,202) 34% TRAVEL 6,140 109 (6,031) 2% ADVERTISING 3,852 683 (3,169) 18% RENTAL/LEASE 50,471 21,379 (29,092) 42% PUBLIC UTILITY 150,000 57,243 (92,757) 38% REPAIR/MAINT 52,025 22,500 (29,525) 43% MISCELLANEOUS 76,370 31,133 (45,237) 41% INTERGOVTL SVC 70,695 5,000 (65,695) 7% MACHINERY/EQUIPMENT 17,144 - (17,144) 0% INTERFUND RENTAL 67,128 27,970 (39,158) 42% 3,504,196$ 1,201,609$ (2,302,587)$ 34% PUBLIC WORKS SALARIES 208,578$ 88,125$ (120,453)$ 42% OVERTIME 200 - (200) 0% BENEFITS 64,638 26,895 (37,743) 42% SUPPLIES 5,100 2,079 (3,021) 41% PROFESSIONAL SERVICES 200 19 (181) 9% COMMUNICATIONS 1,100 470 (630) 43% TRAVEL 500 - (500) 0% RENTAL/LEASE 7,400 450 (6,950) 6% PUBLIC UTILITY 2,500 1,058 (1,442) 42% REPAIR/MAINT 1,000 - (1,000) 0% MISCELLANEOUS 1,000 18 (982) 2% INTERFUND RENTAL 1,894 790 (1,104) 42% 294,110$ 119,904$ (174,206)$ 41% FACILITIES MAINTENANCE SALARIES 592,852$ 253,630$ (339,222)$ 43% OVERTIME 8,500 653 (7,847) 8% BENEFITS 245,736 102,714 (143,022) 42% UNIFORMS 3,000 710 (2,290) 24% SUPPLIES 75,000 27,936 (47,064) 37% FUEL CONSUMED 700 - (700) 0% MINOR EQUIPMENT 8,000 1,257 (6,743) 16% PROFESSIONAL SERVICES - - - 0% COMMUNICATIONS 14,000 5,024 (8,976) 36% PUBLIC UTILITY 302,000 121,390 (180,610) 40% REPAIR/MAINT 75,000 24,214 (50,786) 32% MISCELLANEOUS 2,100 1,345 (755) 64% INTERFUND RENTAL 24,660 10,275 (14,385) 42% 1,351,548$ 549,148$ (802,400)$ 41% TOTAL GENERAL FUND EXPENDITURES 33,263,672$ 12,749,656$ (20,514,016)$ 38% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 192 of 366 25 Page 1 of 2 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used STORM DRAINAGE SALARIES 477,207$ 202,948$ (274,259)$ 43% OVERTIME 6,000 1,662 (4,338) 28% BENEFITS 195,826 81,321 (114,505) 42% UNIFORMS 6,500 3,817 (2,683) 59% SUPPLIES 58,005 8,761 (49,244) 15% MINOR EQUIPMENT 4,000 - (4,000) 0% PROFESSIONAL SERVICES 18,836 3,545 (15,291) 19% COMMUNICATIONS 3,200 557 (2,643) 17% TRAVEL 4,300 - (4,300) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 7,500 662 (6,838) 9% INSURANCE 9,302 8,889 (413) 96% UTILITIES 10,000 4,020 (5,980) 40% REPAIR/MAINT 12,860 5,005 (7,855) 39% MISCELLANEOUS 78,500 43,299 (35,201) 55% INTERGOVT SERVICE 40,000 25,111 (14,889) 63% STORMWATER TAX 254,061 115,580 (138,481) 45% INTERFUND TRANSFER (to 412)200,000 - (200,000) 0% LAND - - - 0% BUILDINGS - - - 0% MACHINERY/EQUIPMENT - - - 0% GENERAL OBLIGATION BOND 108,298 - (108,298) 0% REVENUE BOND 274,182 - (274,182) 0% INTERGOVERNMENTAL LOAN 32,063 - (32,063) 0% INTEREST ON LONG-TERM DEBT 81,478 31 (81,447) 0% DEBT ISSUE COSTS - - - 0% FISCAL AGENT FEES - 78 78 0% INTERFUND SERVICES 228,092 89,768 (138,324) 39% INTERFUND RENTAL 167,112 69,630 (97,482) 42% 2,277,822$ 664,686$ (1,613,136)$ 29% WATER SALARIES 715,880$ 272,523$ (443,357)$ 38% OVERTIME 24,180 9,213 (14,967) 38% BENEFITS 267,990 123,761 (144,229) 46% UNIFORMS 6,800 2,070 (4,730) 30% SUPPLIES 143,505 63,298 (80,207) 44% WATER PURCHASED FOR RESALE 1,410,000 382,675 (1,027,326) 27% SUPPLIES FOR INVENTORY/RESALE 140,000 32,287 (107,713) 23% SMALL EQUIPMENT 10,000 - (10,000) 0% PROFESSIONAL SVC 77,136 7,862 (69,274) 10% COMMUNICATIONS 30,000 12,838 (17,162) 43% TRAVEL 3,400 - (3,400) 0% ADVERTISING 560 - (560) 0% RENTAL/LEASE 1,500 1,890 390 126% INSURANCE 84,030 70,440 (13,590) 84% PUBLIC UTILITY 28,000 18,371 (9,629) 66% REPAIR/MAINT 24,160 6,764 (17,396) 28% RCP - MISCELLANEOUS 301,630 125,734 (175,896) 42% INTERGOVTL SVC 30,000 10,868 (19,132) 36% WATER TAX 824,935 327,515 (497,420) 40% INTERFUND TRANSFER-OUT (to 412)200,000 - (200,000) 0% GENERAL OBLIGATION BOND 1,980 - (1,980) 0% REVENUE BOND 623,007 - (623,007) 0% INTERGOVERNMENTAL LOANS 44,270 - (44,270) 0% INTEREST ON LONG-TERM DEBT 48,565 - (48,565) 0% AMORTIZED DEBT ISSUE COSTS 16,553 1,379 (15,174) 8% FISCAL AGENT FEES - 163 163 0% INTERFUND SVC 224,970 90,213 (134,758) 40% INTERFUND RENTAL 104,486 43,535 (60,951) 42% 5,387,537$ 1,603,398$ (3,784,139)$ 30% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL Packet Page 193 of 366 26 Page 2 of 2 Title 2012 Adopted Budget 5/31/2012 Expenditures Variance % Used SEWER SALARIES 434,516$ 185,066$ (249,450)$ 43% OVERTIME 17,000 8,412 (8,588) 49% BENEFITS 206,345 88,083 (118,262) 43% UNIFORMS 5,100 2,803 (2,297) 55% SUPPLIES 61,005 24,407 (36,598) 40% SEWER INVENTORY 3,000 - (3,000) 0% SMALL EQUIPMENT 6,000 1,511 (4,489) 25% PROFESSIONAL SVC 53,836 2,801 (51,035) 5% COMMUNICATIONS 30,000 10,531 (19,469) 35% TRAVEL 2,400 - (2,400) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,800 1,892 92 105% INSURANCE 104,574 94,658 (9,916) 91% PUBLIC UTILITY 533,813 99,476 (434,337) 19% REPAIR/MAINT 16,860 7,076 (9,784) 42% MISCELLANEOUS 130,000 53,179 (76,821) 41% INTERGOVTL SVS 393,900 (4,422) (398,322) -1% SEWER UTILITY TAX 470,000 197,563 (272,437) 42% INTERFUND TRANSFER (to 412, 414)1,452,811 70,205 (1,382,606) 5% GENERAL OBLIGATION BOND 1,584 - (1,584) 0% REVENUE BONDS 196,535 - (196,535) 0% INTERGOVERNMENTAL LOANS 104,065 - (104,065) 0% INTEREST ON LONG-TERM DEBT 19,017 - (19,017) 0% AMORTIZED DEBT ISSUE COSTS 16,551 1,379 (15,172) 8% FISCAL AGENT FEES - 28 28 0% INTERFUND SVC 176,571 67,742 (108,829) 38% INTERFUND RENTAL 128,244 53,435 (74,809) 42% INTERFUND REPAIR/MAINT - - - 0% 4,566,027$ 965,822$ (3,600,205)$ 21% TREATMENT PLANT SALARIES 1,163,520$ 454,501$ (709,019)$ 39% OVERTIME 70,000 33,182 (36,818) 47% BENEFITS 443,546 177,701 (265,845) 40% UNIFORMS 10,250 3,851 (6,399) 38% SUPPLIES 412,500 157,043 (255,457) 38% FUEL CONSUMED 150,723 74,094 (76,629) 49% SMALL EQUIPMENT 5,500 - (5,500) 0% PROFESSIONAL SVC 79,000 19,638 (59,362) 25% COMMUNICATIONS 9,000 3,540 (5,460) 39% TRAVEL 8,500 158 (8,342) 2% ADVERTISING 2,000 605 (1,395) 30% RENTAL/LEASE 5,500 995 (4,505) 18% INSURANCE 90,305 68,242 (22,063) 76% UTILITIES 428,040 162,874 (265,166) 38% REPAIR/MAINT 78,050 20,462 (57,588) 26% MISCELLANEOUS 82,750 27,661 (55,089) 33% INTERGOVTL SVS 204,000 33,318 (170,682) 16% FISCAL AGENT FEES - 4 4 0% REVENUE BOND 108,378 - (108,378) 0% INTEREST ON LONG-TERM DEBT 10,650 - (10,650) 0% INTERFUND SVC 188,821 74,108 (114,713) 39% INTERFUND RENTAL 7,308 3,045 (4,263) 42% 3,558,341$ 1,315,020$ (2,243,321)$ 37% Total Combined Utility Fund Expenditures 15,789,727$ 4,548,925$ (11,240,802)$ 29% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL Packet Page 194 of 366 27 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,254,151$ 1,254,151$ 1,608,118$ 28.22% February 3,062,917 1,808,765 3,432,053 12.05% March 5,168,529 2,105,612 5,372,339 3.94% April 7,722,111 2,553,582 8,516,228 10.28% May 15,169,700 7,447,589 15,369,907 1.32% June 16,854,665 1,684,965 - - July 18,802,184 1,947,519 - - August 20,452,729 1,650,546 - - September 21,994,271 1,541,541 - - October 24,531,793 2,537,522 - - November 31,332,621 6,800,829 - - December 33,014,518 1,681,897 - - Real Estate Excise Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 50,516$ 50,516$ 55,795$ 10.45% February 80,158 29,643 119,438 49.00% March 117,689 37,531 145,824 23.91% April 170,233 52,544 199,122 16.97% May 219,071 48,838 255,250 16.51% June 275,073 56,002 - - July 330,084 55,011 - - August 390,495 60,410 - - September 447,318 56,823 - - October 504,597 57,280 - - November 548,998 44,400 - - December 590,000 41,002 - - 2012 City of Edmonds, WA Monthly Revenue Summary-General Fund 2012 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax - 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax Actuals/Trend Budget Packet Page 195 of 366 28 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 375,013$ 375,013$ 396,472$ 5.72% February 850,350 475,338 880,438 3.54% March 1,188,451 338,101 1,236,580 4.05% April 1,538,704 350,253 1,614,832 4.95% May 1,953,189 414,485 2,037,398 4.31% June 2,321,894 368,705 - - July 2,693,818 371,925 - - August 3,130,679 436,861 - - September 3,516,951 386,272 - - October 3,912,817 395,866 - - November 4,351,601 438,784 - - December 4,724,183 372,582 - - Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 123,772$ 123,772$ 109,321$ -11.68% February 253,656 129,883 232,788 -8.23% March 371,883 118,227 329,885 -11.29% April 470,918 99,035 433,268 -8.00% May 554,498 83,580 502,369 -9.40% June 617,198 62,700 - - July 663,083 45,884 - - August 695,629 32,546 - - September 725,807 30,179 - - October 757,941 32,134 - - November 812,573 54,632 - - December 892,381 79,808 - - 2012 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2012 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Actuals/Trend Budget Packet Page 196 of 366 29 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 86,875$ 86,875$ 129,337$ 48.88% February 208,469 121,594 222,717 6.83% March 342,214 133,745 353,214 3.21% April 435,440 93,226 485,917 11.59% May 553,336 117,896 672,856 21.60% June 648,289 94,953 - - July 776,209 127,920 - - August 899,335 123,126 - - September 992,632 93,297 - - October 1,142,349 149,717 - - November 1,227,014 84,665 - - December 1,390,242 163,228 - - Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 151,744$ 151,744$ 159,973$ 5.42% February 319,668 167,924 322,487 0.88% March 474,035 154,367 489,585 3.28% April 631,016 156,981 638,942 1.26% May 768,814 137,798 783,961 1.97% June 881,589 112,775 - - July 988,356 106,767 - - August 1,080,682 92,325 - - September 1,179,059 98,377 - - October 1,264,304 85,245 - - November 1,371,246 106,942 - - December 1,473,880 102,634 - - 2012 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2012 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Actuals/Trend Budget - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Actuals/Trend Budget Packet Page 197 of 366 30 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 3,429,468$ 3,429,468$ 2,080,142$ -39.35% February 5,685,388 2,255,920 5,514,121 -3.01% March 8,101,658 2,416,270 7,666,998 -5.37% April 11,017,010 2,915,352 10,886,288 -1.19% May 13,101,018 2,084,009 12,749,656 -2.68% June 16,305,708 3,204,690 - - July 19,218,653 2,912,945 - - August 21,430,478 2,211,825 - - September 24,387,829 2,957,350 - - October 26,514,684 2,126,855 - - November 29,008,977 2,494,293 - - December 33,160,672 4,151,695 - - Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,047,429$ 2,047,429$ 527,429$ -74.24% February 2,299,635 252,206 2,317,066 0.76% March 2,873,705 574,070 2,771,982 -3.54% April 3,758,093 884,388 4,360,812 16.04% May 3,985,119 227,026 4,563,592 14.52% June 5,851,882 1,866,764 - - July 6,655,043 803,160 - - August 6,686,270 31,227 - - September 7,564,704 878,434 - - October 7,683,657 118,953 - - November 7,973,338 289,682 - - December 11,399,538 3,426,200 - - 2012 City of Edmonds, WA Monthly Expenditure Report-General Fund 2012 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 11,000,000 12,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Actuals/Trend Budget - 3,000,000 6,000,000 9,000,000 12,000,000 15,000,000 18,000,000 21,000,000 24,000,000 27,000,000 30,000,000 33,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Actuals/Trend Budget Packet Page 198 of 366 31 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 19,762$ 19,762$ 18,170$ -8.06% February 41,832 22,070 40,409 -3.40% March 64,009 22,177 62,230 -2.78% April 87,150 23,141 77,262 -11.35% May 105,041 17,891 103,859 -1.13% June 125,476 20,435 - - July 149,760 24,284 - - August 172,297 22,538 - - September 191,074 18,777 - - October 219,806 28,731 - - November 240,319 20,514 - - December 269,812 29,493 - - Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 21,049$ 21,049$ 20,420$ -2.99% February 42,489$ 21,440$ 40,120$ -5.58% March 63,849$ 21,360$ 58,059$ -9.07% April 84,582$ 20,733$ 75,981$ -10.17% May 105,135$ 20,553$ 94,870$ -9.76% June 125,384$ 20,249$ -$ - July 147,384$ 22,000$ -$ - August 168,135$ 20,750$ -$ - September 188,520$ 20,385$ -$ - October 211,220$ 22,701$ -$ - November 232,824$ 21,603$ -$ - December 253,184$ 20,360$ -$ - 2012 City of Edmonds, WA Monthly Expenditure Report-City Council 2012 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Actuals/Trend Budget - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Actuals/Trend Budget Packet Page 199 of 366 32 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 22,108$ 22,108$ 15,139$ -31.52% February 45,111 23,004 27,098 -39.93% March 70,318 25,207 56,071 -20.26% April 94,775 24,457 71,795 -24.25% May 117,492 22,717 96,673 -17.72% June 140,095 22,602 - - July 162,181 22,086 - - August 184,290 22,109 - - September 210,792 26,502 - - October 231,031 20,240 - - November 253,730 22,699 - - December 286,799 33,069 - - Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 56,684$ 56,684$ 57,047$ 0.64% February 119,103 62,420 121,057 1.64% March 185,043 65,939 183,959 -0.59% April 250,566 65,524 245,061 -2.20% May 314,083 63,516 302,900 -3.56% June 381,809 67,726 - - July 443,918 62,110 - - August 510,114 66,196 - - September 573,477 63,363 - - October 638,600 65,123 - - November 704,816 66,216 - - December 779,038 74,222 - - 2012 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2012 City of Edmonds, WA Monthly Expenditure Report-Municipal Court - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Actuals/Trend Budget - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Actuals/Trend Budget Packet Page 200 of 366 33 Economic Development/Community Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 30,372$ 30,372$ 22,962$ -24.40% February 73,754 43,382 59,724 -19.02% March 114,246 40,492 92,678 -18.88% April 149,965 35,719 132,111 -11.91% May 187,341 37,376 178,589 -4.67% June 222,700 35,358 - - July 269,288 46,588 - - August 301,418 32,130 - - September 338,442 37,024 - - October 377,797 39,355 - - November 410,485 32,688 - - December 465,810 55,325 - - City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 50,352$ 50,352$ 38,375$ -23.79% February 97,512 47,161 76,194 -21.86% March 151,688 54,176 119,740 -21.06% April 200,724 49,035 158,147 -21.21% May 257,542 56,818 197,762 -23.21% June 305,615 48,073 - - July 357,211 51,597 - - August 408,044 50,833 - - September 458,834 50,790 - - October 503,062 44,229 - - November 553,417 50,355 - - December 609,840 56,423 - - 2012 City of Edmonds, WA Monthly Expenditure Report-Economic Development/Community Services 2012 City of Edmonds, WA Monthly Expenditure Report-City Clerk - 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Economic Development/Community Services Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Actuals/Trend Budget Packet Page 201 of 366 34 Information Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 46,319$ 46,319$ 45,804$ -1.11% February 107,710 61,392 94,222 -12.52% March 152,083 44,373 152,829 0.49% April 201,916 49,832 200,427 -0.74% May 248,762 46,847 259,869 4.46% June 299,283 50,521 - - July 346,978 47,695 - - August 409,564 62,586 - - September 459,114 49,549 - - October 512,043 52,929 - - November 561,496 49,453 - - December 657,841 96,345 - - Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 73,408$ 73,408$ 72,999$ -0.56% February 136,996 63,588 140,691 2.70% March 198,836 61,841 200,031 0.60% April 257,292 58,456 256,611 -0.26% May 315,263 57,970 312,742 -0.80% June 381,627 66,364 - - July 441,290 59,663 - - August 495,104 53,815 - - September 555,551 60,447 - - October 621,970 66,419 - - November 687,980 66,010 - - December 754,734 66,754 - - 2012 City of Edmonds, WA Monthly Expenditure Report-Information Services 2012 City of Edmonds, WA Monthly Expenditure Report-Finance - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Information Services Actuals/Trend Budget - 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Actuals/Trend Budget Packet Page 202 of 366 35 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 41,250$ 41,250$ 32,000$ -22.42% February 82,500 41,250 72,417 -12.22% March 123,750 41,250 125,330 1.28% April 165,000 41,250 170,361 3.25% May 206,250 41,250 192,778 -6.53% June 247,500 41,250 - - July 288,750 41,250 - - August 330,000 41,250 - - September 371,250 41,250 - - October 412,500 41,250 - - November 453,750 41,250 - - December 495,000 41,250 - - Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 755,785$ 755,785$ 649,122$ -14.11% February 1,479,570 723,784 1,338,091 -9.56% March 2,251,474 771,905 2,037,833 -9.49% April 2,965,978 714,504 2,722,871 -8.20% May 3,657,308 691,330 3,380,135 -7.58% June 4,467,277 809,969 - - July 5,203,139 735,862 - - August 5,920,175 717,036 - - September 6,700,331 780,155 - - October 7,422,067 721,736 - - November 8,377,803 955,736 - - December 9,165,244 787,441 - - 2012 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2012 City of Edmonds, WA Monthly Expenditure Report-Police - 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Actuals/Trend Budget - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Actuals/Trend Budget Packet Page 203 of 366 36 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 130,080$ 130,080$ 119,611$ -8.05% February 260,534 130,454 256,302 -1.62% March 408,125 147,591 387,213 -5.12% April 543,094 134,968 516,641 -4.87% May 680,281 137,188 650,915 -4.32% June 819,050 138,769 - - July 952,449 133,399 - - August 1,092,073 139,624 - - September 1,229,320 137,247 - - October 1,375,997 146,677 - - November 1,509,812 133,814 - - December 1,658,272 148,460 - - Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 225,340$ 225,340$ 221,141$ -1.86% February 470,715 245,375 441,578 -6.19% March 736,053 265,338 681,137 -7.46% April 990,438 254,386 928,272 -6.28% May 1,255,131 264,692 1,201,609 -4.26% June 1,581,521 326,390 - - July 1,978,955 397,434 - - August 2,383,015 404,061 - - September 2,697,712 314,697 - - October 2,944,453 246,740 - - November 3,182,915 238,462 - - December 3,504,196 321,281 - - 2012 City of Edmonds, WA Monthly Expenditure Report-Development Services 2012 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Actuals/Trend Budget - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Actuals/Trend Budget Packet Page 204 of 366 37 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 27,382$ 27,382$ 23,781$ -13.15% February 50,599 23,217 47,443 -6.24% March 74,354 23,755 70,857 -4.70% April 97,129 22,775 95,079 -2.11% May 119,986 22,856 119,904 -0.07% June 143,545 23,559 - - July 175,267 31,722 - - August 198,164 22,897 - - September 221,614 23,450 - - October 244,229 22,616 - - November 267,862 23,633 - - December 294,110 26,248 - - Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 102,793$ 102,793$ 107,234$ 4.32% February 220,909 118,116 223,733 1.28% March 340,858 119,950 337,372 -1.02% April 481,844 140,985 438,882 -8.92% May 553,750 71,907 549,148 -0.83% June 673,162 119,412 - - July 779,482 106,320 - - August 879,994 100,512 - - September 995,315 115,321 - - October 1,103,341 108,026 - - November 1,213,261 109,920 - - December 1,351,548 138,287 - - 2012 City of Edmonds, WA Monthly Expenditure Report-Public Works 2012 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance - 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Actuals/Trend Budget - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Actuals/Trend Budget Packet Page 205 of 366 38 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 108,801$ 108,801$ 108,908$ 0.10% February 217,665 108,865 217,975 0.14% March 326,749 109,084 329,676 0.90% April 443,098 116,349 435,974 -1.61% May 551,007 107,909 544,312 -1.22% June 658,262 107,255 - - July 769,311 111,049 - - August 879,506 110,195 - - September 992,929 113,423 - - October 1,104,742 111,813 - - November 1,212,341 107,599 - - December 1,318,706 106,365 - - City of Edmonds, WA Monthly Expenditure Report-Engineering 2012 - 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Actuals/Trend Budget Packet Page 206 of 366 AM-4966 4. J. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Information Information Subject Title Quarterly Public Works Project Report Recommendation The report is being provided for information. Previous Council Action On April 17, 2012, the first quarter report was provided to the City Council. Narrative Attached is a quarterly report for capital improvement projects managed by the Public Works Department. The second quarter report for 2012 contains information on the estimated project budget, 2012 budget, change orders, funding sources and schedule. Attachments Quarterly Project Report Form Review Inbox Reviewed By Date Engineering Robert English 07/11/2012 05:35 PM Public Works Phil Williams 07/11/2012 05:54 PM City Clerk Sandy Chase 07/12/2012 09:09 AM Mayor Dave Earling 07/12/2012 11:09 AM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Robert English Started On: 07/11/2012 05:28 PM Final Approval Date: 07/12/2012 Packet Page 207 of 366 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Ed m o n d s G e n e r a l F a c i l i t i e s Ch a r g e S t u d y Al l F C S $ 2 8 , 2 0 0 $3 , 2 0 0 _ _ 4 1 2 _ _ S t u d y St u d y C o m p l e t e . F i n d i n g s u s e d t o r e v i s e t h e C i t y ' s c u r r e n t ra t e s . Ci t y S t a f f C o o r d i n a t e d w i t h C i t y C o u n c i l o n r e v i s i n g c u r r e n t GF C r a t e s . N e w G F C s a p p r o v e d e f f e c t i v e E n d o f M a y 2 0 1 2 . Fr a n c e s A n d e r s o n R o o f R e p a i r s an d A D A U p g r a d e s Fa c i l i t i e s C o n s u l t a n t $ 2 2 5 , 0 0 0 $2 2 5 , 0 0 0 _ _ 1 1 6 A f t e r De s i g n i s co m p l e t e Su m m e r 20 1 3 De s De s i g n w o r k s t a r t e d t h i s m o n t h . Co n t r a c t w i t h S c h r e i b e r , S t a r l i n g a n d L a n e w i l l p r o d u c e c o s t es t i m a t e f o r i n c l u s i o n i n b u d g e t f o r 2 0 1 3 , a n d p l a n s a n d s p e c s re a d y t o b i d . Pu b l i c W o r k s Y a r d W a t e r Q u a l i t y Up g r a d e ( V e h i c l e W a s h S t a t i o n & Co v e r f o r M a t e r i a l P i l e s ) Fa c i l i t i e s C o n s u l t a n t $ 1 1 5 , 0 0 0 $1 2 5 , 0 0 0 _ _ 4 1 2 _ _ P r e I n n e g o t i a t i o n w i t h E c o l o g y g r a n t f o r $ 2 6 9 , 7 4 5 t o u p d a t e t o wa s t e h a n d i n g f a c i l i t y a t P u b l i c W o r k s Y a r d - $ 8 6 , 5 8 2 w i l l b e us e d f o r g r a n t m a t c h ( 2 5 % ) 76 t h A v e n u e W e s t / 7 5 t h P l a c e We s t W a l k w a y Pa r k s G r a y & Os b o r n e $3 , 0 2 4 , 0 6 5 $0 $7 2 5 , 8 0 2 _ 1 2 5 A p r - 0 9 N o v - 1 0 C l - O u t Co n s t r u c t i o n i s c o m p l e t e . Co n t r a c t o r h a s s u b m i t t e d a $ 9 5 1 , 9 2 4 c l a i m f o r e q u i t a b l e ad j u s t m e n t . T h e c l a i m h a s b e e n r e v i e w e d a n d a c h a n g e o r d e r fo r $ 9 2 , 7 1 0 h a s b e e n s e n t t o t h e c o n t r a c t o r f o r s i g n a t u r e . Ch a n g e O r d e r 1 : $ 5 9 , 8 9 5 ; C h a n g e O r d e r 2 : $ 2 8 , 5 8 4 ; C h a n g e Or d e r 3 : $ 2 2 , 1 1 7 ; C h a n g e O r d e r 4 : $ 1 0 , 0 9 6 ; C h a n g e O r d e r 5 : $1 5 , 7 9 9 ; C h a n g e O r d e r 6 : $ 1 3 1 , 5 4 7 ; C h a n g e O r d e r 7: $ 2 4 5 , 2 9 7 ; C h a n g e O r d e r 8 : $ 1 6 7 , 7 3 9 ; C h a n g e O r d e r # 9 : $2 5 , 1 0 9 ; C h a n g e O r d e r # 1 0 : $ 1 9 , 6 1 8 . $7 7 , 0 0 0 - 2 0 1 2 B u d g e t A m e n d ( 1 s t Q t r ) $1 0 3 , 0 0 0 - 2 0 1 2 B u d g e t A m e n d ( M a y ) Da y t o n S t r e e t P l a z a Pa r k s B a r k e r $ 1 6 0 , 6 0 5 $1 3 5 , 5 0 0 _ _ 1 3 2 T B D T B D O n - H o l d De s i g n a t 1 0 0 % . In t e r u r b a n T r a i l Pa r k s K P F F $ 2 , 4 3 0 , 0 0 0 $2 0 6 , 0 0 0 $ 1 4 5 , 5 5 6 $ 1 , 3 2 7 , 0 0 0 1 3 2 M a y - 1 1 J u n - 1 2 C l - O u t C o n s t r u c t i o n i s c o m p l e t e . C h a n g e o r d e r 1 : $ 3 7 , 7 5 7 C h a n g e o r d e r 2 : $ 2 , 2 4 0 C h a n g e o r d e r 3 : $ 4 1 , 0 0 3 C h a n g e o r d e r 4 : $ 1 3 , 4 1 2 C h a n g e o r d e r 5 : $ 7 , 2 5 7 C h a n g e o r d e r 6 : $ 4 , 6 8 0 C h a n g e o r d e r 7 : $ 0 C h a n g e o r d e r 8 : $ 3 3 , 2 7 5 C h a n g e o r d e r 9 : $ 4 , 1 5 2 C h a n g e o r d e r 1 0 : $ 1 , 7 8 0 $ 3 1 4 , 4 1 4 - B u d g e t A m e n d m e n t ( 1 s t Q t r ) 20 1 2 - A l d e r / D e l l w o o d / B e a c h Pl / 2 4 4 t h S e w e r R e p l a c e m e n t Se w e r C i t y $ 1 , 2 5 7 , 6 2 7 $1 , 2 3 5 , 0 0 0 _ _ 4 1 2 M a r - 1 3 O c t - 1 3 D e s De s i g n 7 0 % C o m p l e t e Ex p e c t e d A d D a t e M a r c h 2 0 1 3 . 20 1 3 S e w e r R e p l a c e m e n t P r o j e c t Se w e r C i t y $ 2 , 0 2 7 , 0 0 0 $1 4 8 , 0 0 0 _ _ 4 1 2 M a r - 1 3 O c t - 1 3 P r e Co n s t r u c t i o n S u r v e y i n g f o r p r o j e c t s s c h e d u l e d t o b e g i n J u l y 20 1 2 . Al d e r C I P P ( C i t y w i d e C I P P S e w e r Re h a b ) Se w e r C i t y $1 0 6 , 0 0 0 $1 0 6 , 0 0 0 _ _ 4 1 2 J u l - 1 2 O c t - 1 2 D e s De s i g n 9 5 % C o m p l e t e Co n s t r u c t i o n E x p e c t e d t o b e g i n S u m m e r 2 0 1 2 . Li f t S t a t i o n 2 Se w e r B H C $8 3 0 , 1 3 6 $3 4 6 , 0 0 0 _ _ 4 1 2 J u n - 1 1 M a r - 1 2 C l - O u t C o n s t r u c t i o n c o m p l e t e . C l o s e - O u t i n p r o g r e s s . Li f t S t a t i o n s 3 , 4 , 5 , 9 , 1 0 , 1 1 , 1 2 , 14 & 1 5 Se w e r C H S $ 4 , 6 0 2 , 1 2 1 $2 , 8 9 7 , 0 0 0 _ _ 4 1 2 A u g - 1 2 J u n - 1 3 D e s D e s i g n 9 9 % c o m p l e t e . Sa n i t a r y S e w e r C o m p r e h e n s i v e Pl a n Se w e r B H C $1 7 4 , 0 0 0 $1 7 4 , 0 0 0 _ _ 4 1 2 _ _ S t u d y Co n t r a c t f i n a l i z e d a n d N o t i c e t o p r o c e e d g i v e n M a r c h 2 0 1 2 . Fi r s t d r a f t o f r e p o r t e x p e c t e d f a l l / w i n t e r 2 0 1 2 . 23 8 t h S t D r i a n a g e t o H i c k m a n Pa r k St o r m C i t y $1 0 5 , 0 0 0 $1 0 5 , 0 0 0 _ _ 41 2 M a r - 1 3 S e p - 1 3 D e s S u r v e y c o m p l e t e d G e o t e c h i c a l w o r k s c h e d u l e d f o r s u m m e r 2 0 1 2 1 0 0 % d e s i g n 4 Q 2 0 1 2 95 t h / 9 3 r d P l S t o r m w a t e r Im p r o v e m e n t s St o r m C i t y $0 $2 6 , 0 0 0 _ _ 4 1 2 _ _ O n - H o l d M o n i t o r i n g a r e a t o a s s e s s s c o p e o f p r o j e c t n e e d Sc h e d u l e Pr o j e c t B u d g e t 7/ 3 / 2 0 1 2 P A G E 1 Pa c k e t Pa g e 20 8 of 36 6 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Sc h e d u l e Pr o j e c t B u d g e t Ci t y - W i d e D r a i n a g e R e p l a c e m e n t Pr o j e c t s : W i l l o w C r e e k S t o r m An c h o r S t r a p s St o r m M o f f i t N i c h o l $ 1 5 , 0 0 0 $2 , 0 0 0 _ _ 4 1 2 _ _ O n - H o l d Pr i o r d e s i g n s u n d e r r e v i e w a n d u p d a t e . Ci t y - W i d e D r i a n a g e I m p r o v . St o r m C i t y $1 4 3 , 0 0 0 $1 4 3 , 0 0 0 _ _ 4 1 2 _ _ P r e G e o t e c h n i c a l f i r m e v a l u a t e d M e a d o w d a l e p i e z o m e t e r s a n d hi s t o r i c a l w a t e r l e v e l m e a s u r e m e n t s . M i n o r m a i n t e n a n c e m a d e t o p i e z o m e t e r s , n o t r e n d s i n w a t e r le v e l m e a s u r e m e n t s o f n o t e . Da y t o n S t & S R 1 0 4 D r a i n a g e Im p r o v e m e n t S t u d y St o r m C o n s u l t a n t $ 1 5 0 , 0 0 0 $1 5 0 , 0 0 0 _ _ 4 1 2 _ _ S t u d y S u r v e y i n g a n d d a t a c o l l e c t i o n t a s k s 9 0 % c o m p l e t e . P r e l i m i n a r y a l t e r n a t i v e s 3 Q 2 0 1 2 Da y t o n S t . S t o r m I m p r o v e m e n t s (6 t h t o 8 t h ) St o r m C i t y $1 5 0 , 0 0 0 $1 5 0 , 0 0 0 _ _ 4 1 2 _ _ P r e A w a i t i n g a v a i l a b i l i t y o f o v e r l a y f u n d s p r i o r t o i n i t i a t i n g Ed m o n d s M a r s h F e a s i b i l i t y S t u d y (w / P e o p l e f o r P u g e t S o u n d ) St o r m C o n s u l t a n t $ 1 5 0 , 0 0 0 $1 5 0 , 0 0 0 _ _ 4 1 2 _ _ S t u d y P e o p l e f o r P u g e t S o u n d s e l e c t e d c o n s u l t a n t t o b e g i n i n J u l y 20 1 2 La k e B a l l i n g e r A s s o c i a t e d P r o j e c t s St o r m C i t y $1 0 2 , 0 0 0 $1 0 2 , 0 0 0 _ _ 4 1 2 T B D T B D D e s M c A l e e r C r e e k c u l v e r t r e p a l c e m e n t @ 6 0 % D e s i g n ; P r o j e c t ma n a g e d b y C i t y o f M o u n t l a k e T e r r r a c e . No r t h T a l b o t R o a d D r a i n a g e Im p r o v e m e n t St o r m C H S $1 8 0 , 0 0 0 $1 8 0 , 0 0 0 _ _ 4 1 2 M a y - 1 2 O c t - 1 2 C o n Ad v e r t i s e d a s S m a l l W o r k s P r o j e c t . Pr o j e c t a w a r d e d t o L a s e r U n d e r g r o u n d & E a r t h w o r k s f o r $4 9 , 0 8 3 . 3 8 Pe r r i n v i l l e C r e e k C u l v e r t Re p l a c e m e n t @ T a l b o t R d St o r m C o n s u l t a n t $ 1 4 7 , 6 0 0 $1 4 7 , 6 0 0 _ _ 4 1 2 _ _ P r e I n i t i a l s u r v e y i n g a n d d a t a c o l l e c t i o n c o m p l e t e d D e s i g n a l t e r n a t i v e s t o b e p r e s e n t e d S u m m e r 2 0 1 2 SW E d m o n d s # 4 - 1 0 6 / 1 0 5 St o r m C i t y $0 $1 5 , 0 0 0 _ _ 4 1 2 _ _ P r e M o n i t o r i n g a r e a t o a s s e s s s c o p e o f p r o j e c t n e e d Ta l b o t R d / P e r r i n v i l l e C r e e k Dr a i n a g e I m p r o v e m e n t & H a b i t a t En h a n c e m e n t - P h a s e I I St o r m C i t y $5 9 8 , 0 0 0 $5 9 8 , 0 0 0 _ _ 4 1 2 M a y - 1 2 O c t - 1 2 A d C o n s t r u c t i o n b i d s o p e n e d o n J u n e 7 , 2 0 1 2 . O n C o u n c i l a g e n d a J u l y 1 7 10 0 t h @ 2 3 8 t h S t . S W St r e e t C i t y $5 , 5 0 0 $5 , 5 0 0 _ _ 1 1 2 _ O c t - 1 2 P r e W o r k d e s c r i p t i o n : c o n v e r t p r o t e c t e d l e f t t u r n p h a s i n g t o pr o t e c t e d / p e r m i s s i v e f o r t h e n o r t h b o u n d m o v e m e n t a t t h e in t e r s e c t i o n o f 1 0 0 t h A v e . W @ 2 3 8 t h S t . S W 22 6 t h S t . S W W a l k w a y St r e e t P A C E $ 2 0 4 , 2 0 0 $5 , 0 0 0 $ 6 , 7 8 9 $ 1 8 5 , 0 0 0 1 1 2 & 4 1 2 M a y - 1 1 N o v - 1 1 C l - O u t C o n s t r u c t i o n i s c o m p l e t e . C h a n g e o r d e r 1 : $ 3 , 9 3 0 C h a n g e o r d e r 2 : $ 2 , 8 5 9 22 8 t h S t . S W C o r r i d o r S a f e t y Im p r o v e m e n t s St r e e t P e r t e e t $ 5 , 0 0 0 , 0 0 0 $3 5 5 , 0 0 0 _ $ 4 , 7 6 9 , 0 0 0 1 1 2 A p r - 1 4 D e c - 1 4 D e s D e s i g n a t 6 0 % . F e d e r a l g r a n t s w e r e s e c u r e d ( D e s i g n : $ 4 0 7 , 0 0 0 ; R O W : $8 2 9 , 0 0 0 , a n d C o n s t r u c t i o n : $ 3 , 5 3 3 , 0 0 0 ) . 76 t h A v e . W @ 2 1 2 t h S t . S W In t e r s e c t i o n I m p r o v e m e n t s St r e e t D a v e E v a n s $ 2 , 7 6 0 , 0 0 0 $2 9 1 , 0 0 0 _ $ 9 4 0 , 3 9 7 1 1 2 T B D T B D D e s A F e d e r a l g r a n t ( C M A Q ) w a s s e c u r e d f o r t h e d e s i g n a n d r i g h t - of - w a y a c q u i s i t i o n p h a s e s ( D e s i g n : $ 2 9 4 , 1 0 0 ; R O W : $6 4 6 , 2 9 7 ) . F u n d i n g c u r r e n t l y i s n ' t s e c u r e d f o r t h e c o n s t r u c t i o n p h a s e . Ci t y w i d e P e d e s t r i a n C o u n t d o w n Di s p l a y & C a b i n e t U p g r a d e s St r e e t C i t y $3 0 0 , 0 0 0 $1 0 , 0 0 0 _ $ 3 0 0 , 0 0 0 1 1 2 T B D T B D P r e A F e d e r a l G r a n t w a s s e c u r e d f o r $ 3 0 0 , 0 0 0 f o r t h e u p g r a d e o f al l p e d e s t r i a n h e a d s t o a p e d e s t r i a n c o u n t d o w n d i s p l a y a n d ca b i n e t u p g r a d e s . Fi v e C o r n e r s R o u n d a b o u t ( 2 1 2 t h St . S W @ 8 4 t h A v . W ) St r e e t D a v e E v a n s $ 3 , 4 7 6 , 0 0 0 $3 2 3 , 0 0 0 _ $ 4 6 3 , 0 0 0 1 1 2 / 4 1 2 M a y - 1 3 D e c - 1 3 D e s D e s i g n a t 7 5 % T h e C i t y i s e x p e c t e d t o r e c e i v e a n a d d i t i o n a l $ 1 , 9 3 6 , 5 0 0 i n fe d e r a l g r a n t m o n e y f o r t h e r i g h t o f w a y a n d c o n s t r u c t i o n ph a s e s . Ma i n S t . @ 9 t h A v e . ( i n t e r i m so l u t i o n ) St r e e t H e f f r o n $ 1 0 , 0 0 0 $0 _ _ 1 1 2 _ D e c - 1 2 P r e R e s t r i p e 9 t h A v e . f r o m M a i n S t . t o W a l n u t S t . t o i m p r o v e in t e r s e c t i o n d e l a y a t b o t h i n t e r s e c t i o n s . $ 1 0 , 0 0 0 - B u d g e t A m e n d m e n t ( 1 s t Q t r ) Re s i d e n t i a l N e i g h b o r h o o d T r a f f i c Ca l m i n g St r e e t C i t y $1 0 , 0 0 0 $1 0 , 0 0 0 _ _ 1 1 2 _ O n - g o i n g C o n I n 2 0 1 1 , s p e e d s t u d i e s w e r e c o n d u c t e d a l o n g ( 2 3 ) s t r e t c h e s (a t l o c a t i o n s w h e r e c i t i z e n s h a v e a d d r e s s e d s p e e d i n g co n c e r n s ) . E a c h s t r e t c h w a s t h e n r a n k e d b a s e d o n a s e t o f cr i e r i a s t h a t w e r e e v a l u a t e d . 7/ 3 / 2 0 1 2 P A G E 2 Pa c k e t Pa g e 20 9 of 36 6 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Sc h e d u l e Pr o j e c t B u d g e t Sh e l l V a l l e y E m e r g e n c y A c c e s s Ro a d St r e e t P e r t e e t $ 6 1 0 , 0 0 0 $7 , 0 0 0 $ 6 , 5 8 6 $ 3 5 0 , 0 0 0 1 1 2 / 4 1 2 J u n - 1 1 N o v - 1 1 C l - O u t Co u n c i l A c c e p t e d P r o j e c t F e b r u a r y , 2 0 1 2 . Re t a i n a g e R e l e a s e d M a y , 2 0 1 2 Ch a n g e O r d e r N o . 1 - $ 6 , 5 8 6 St a t e R o u t e ( S R ) 9 9 I n t e r n a t i o n a l Di s t r i c t E n h a n c e m e n t s ( P h a s e 1 an d 2 ) St r e e t C H 2 M H i l l $ 6 1 5 , 8 0 0 $3 1 3 , 0 0 0 _ $ 6 6 2 , 0 0 0 1 2 9 A p r - 1 2 D e c - 1 2 A d G r a n t s w e r e s e c u r e d i n t h e a m o u n t o f $ 6 6 2 , 0 0 0 ( d e s i g n a n d co n s t r u c t i o n p h a s e s ) . Tr a n s p o r t a t i o n P l a n U p d a t e St r e e t H e f f r o n $ 2 0 , 0 0 0 $2 0 , 0 0 0 _ _ 1 1 2 _ _ P r e P e r f o r m t r a f i f c m o d e l i n g a n a l y s i s t o s u p p o r t a n a m e n d m e n t t o th e C i t y o f E d m o n d s f u t u r e l a n d u s e m a p ( a t W e s g a t e a n d F i v e Co r n e r s ) . Wa l n u t S t . @ 9 t h A v e . ( i n t e r i m so l u t i o n ) St r e e t H e f f r o n $ 1 0 , 0 0 0 $0 _ _ 1 1 2 _ D e c - 1 2 P r e R e s t r i p e 9 t h A v e . f r o m M a i n S t . t o W a l n u t S t . t o i m p r o v e in t e r s e c t i o n d e l a y a t b o t h i n t e r s e c t i o n s . $ 1 0 , 0 0 0 - B u d g e t A m e n d m e n t ( 1 s t Q t r ) Su n s e t W a l k w a y I m p r o v e m e n t s St r e e t P a r a m e t r i x $ 8 8 2 , 0 0 0 $5 0 , 0 0 0 _ _ 1 1 2 _ T B D P r e A n R C O g r a n t w a s s u b m i t t e d l a s t M a y t o f u n d h a l f o f t h e de s i g n a n d c o n s t r u c t i o n p h a s e s . Ma i n S t r e e t P e d e s t r i a n L i g h t i n g fr o m 5 t h A v e t o 6 t h A v e St r e e t P a r a m e t r i x $ 1 , 6 3 1 , 8 5 7 $8 9 0 , 3 0 0 _ $ 1 , 2 2 5 , 0 0 0 1 1 2 & 4 1 2 J u l - 1 2 D e c - 1 2 D e s D e s i g n a t 1 0 0 % c o m p l e t e . A F e d e r a l g r a n t w a s s e c u r e d f o r d e s i g n a n d c o n s t r u c t i o n (t o t a l a m o u n t : $ 7 2 5 , 0 0 0 ) . A S t a t e g r a n t w a s s e c u r e d f o r d e s i g n a n d c o n s t r u c t i o n ( t o t a l am o u n t : $ 5 0 0 , 0 0 0 ) . 20 1 0 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r C i t y $ 2 , 1 6 4 , 9 8 6 $2 3 8 , 6 0 0 $ 7 2 , 1 1 1 _ 4 1 2 J a n - 1 1 J a n - 1 2 C l - o u t Co n s t r u c t i o n c o m p l e t e . C l o s e o u t p r o c e s s i n p r o g r e s s . Su b s t a n t i a l C o m p l e t i o n R e a c h e d J a n u a r y 2 0 1 2 . Ch a n g e o r d e r # 1 $ 4 0 , 9 5 3 . Ch a n g e o r d e r # 2 $ 1 0 , 5 4 8 . 4 3 . Ch a n g e o r d e r # 3 $ 8 , 3 8 0 . 3 1 Ch a n g e o r d e r # 4 $ 1 2 , 2 2 9 . 1 8 20 1 1 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r M S A $ 2 , 3 6 4 , 5 0 6 $5 0 7 , 8 0 0 $ 5 0 , 1 1 2 _ 4 1 2 J u n - 1 1 M a r - 1 2 C l - o u t Co n s t r u c t i o n C o m p l e t e M a r c h 2 0 1 2 . Co n s t r u c t i o n C l o s e o u t i n P r o g r e s s . S u b s t a n t i a l c o m p l e t i o n re a c h e d m a r c h 2 0 1 2 . Ch a n g e o r d e r # 1 $ 2 4 , 0 7 0 . 9 3 Ch a n g e o r d e r # 2 $ 3 3 , 7 8 5 . 2 2 Ch a n g e o r d e r # 3 ( $ 7 , 7 4 4 . 2 2 ) Bu d g e t A m e n d m e n t $ 3 9 0 , 0 0 0 ( 1 s t Q t r ) 20 1 2 C i t y w i d e W a t e r l i n e O v e r l a y Pr o j e c t Wa t e r _ $5 2 6 , 4 0 0 $5 2 6 , 4 0 0 _ _ 4 1 2 J u l - 1 2 N o v - 1 2 D e s De s i g n a t 9 0 % . 5t h A v e n u e p o r t i o n o f o v e r l a y r e c e i v e d f e d e r a l f u n d i n g , w i l l b e sp u n o f f i n t o a s e p a r a t e p r o j e c t . Ba l a n c e o f p r o j e c t e x p e c t e d t o b e a d v e r t i s e d a s a S m a l l Wo r k s P r o j e c t . 20 1 2 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r C i t y $ 1 , 1 5 0 , 0 0 0 $1 , 1 0 0 , 0 0 0 _ _ 4 1 2 J u n - 1 2 D e c - 1 2 C o n De s i g n @ 1 0 0 % c o m p l e t e . Ad v e r t i s e d J u n e , 2 0 1 2 . Co u n c i l a w a r d e d c o n t r a c t t o D & G B a c k h o e , I n c , f o r $6 5 2 , 3 5 2 . 2 3 Ne x t S t e p - c o n s t r u c t i o n 20 1 3 R e p l a c e m e n t P r o g r a m - Wa t e r l i n e Wa t e r C i t y $ 2 , 3 9 4 , 8 8 0 $8 8 , 0 0 0 _ _ 4 1 2 M a r - 1 3 O c t - 1 3 P r e Co n s t r u c t i o n S u r v e y i n g f o r p r o j e c t s s c h e d u l e d t o b e g i n J u l y 20 1 2 . 76 t h A v e W W a t e r l i n e E x t e n s i o n wi t h L y n n w o o d Wa t e r R o t h H i l l $ 5 5 0 , 0 0 0 $5 5 0 , 0 0 0 _ _ 4 1 2 O c t - 1 2 S e p - 1 3 D e s De s i g n t o b e c o m p l e t e d J u n e 2 0 1 2 . Pr o j e c t t o b e b i d S e p t / O c t 2 0 1 2 . Co n s t r u c t i o n t o b e g i n M a r c h 2 0 1 3 . AM R M e t e r E v a l u a t i o n S t u d y Wa t e r C o n s u l t a n t $ 5 0 , 0 0 0 $0 _ _ 4 1 2 _ _ O n h o l d On h o l d . Pi o n e e r W a y R o a d R e p a i r Wa t e r C i t y $0 $0 _ _ 4 1 2 - - P r e Su r v e y o r a n d g e o t e c h n i c a l e n g i n e e r h i r e d t o a s s e s s c o n d i t i o n of P i o n e e r W a y p o s t D e c 2 0 1 1 W a t e r m a i n b r e a k . Ge o t e c h n i c a l R e p o r t r e c o m m e n d s m o n i t o r i n g o f r o a d a n d sl o p e t o o Bu d g e t A m e n d m e n t $ 4 0 , 0 0 0 ( 2 n d Q t r ) Ae r a t i o n B a s i n A i r D i f f u s e r Up g r a d e f o r E n e r g y S a v i n g s WW T P B r o w n & Ca l d w e l l $1 9 5 , 0 0 0 $4 5 , 0 0 0 _ _ 4 1 4 A p r - 1 2 O c t - 1 2 D e s Pa r t s d e l i v e r e d f r o m S a n i t a i r . En g i n e e r i n g c o n s u l t a n t h a s d e l i v e r e d t h e 9 0 % d o c u m e n t s f o r ou r r e v i e w a n d c o m m e n t . 7/ 3 / 2 0 1 2 P A G E 3 Pa c k e t Pa g e 21 0 of 36 6 PU B L I C W O R K S D E P A R T M E N T / E N G I N E E R I N G D I V I S I O N P R O J E C T S Ca p i t a l I m p r o v e m e n t P r o g r a m St a t u s Ci t y o r To t a l 20 1 2 Ch a n g e Ci t y Co m p l e t e * * A c t i v e Pr o j e c t D e s c r i p t i o n Ty p e Co n s u l t a n t Bu d g e t Bu d g e t Or d e r s G r a n t s F u n d ( s ) # A d v e r t i s e C o n s t P h a s e Comments Sc h e d u l e Pr o j e c t B u d g e t AT S R e p l a c e m e n t a n d N e w Bu i l d i n g WW T P H D R $4 5 0 , 0 0 0 $5 0 , 0 0 0 _ _ 4 1 4 A p r - 1 2 O c t - 1 2 P r e Fi n a l d e s i g n w i l l b e c o m p l e t e d b y J u l y 2 0 1 2 . In i t i a l C o n s t r u c t i o n e s t i m a t e s w e r e h i g h e r t h a n e x p e c t e d s o th e p r o j e c t c o n s t r u c t i o n h a s b e e n p u s h e d o u t t o 2 0 1 3 . Fi b e r O p t i c N e t w o r k I n s t a l l a t i o n WW T P T r i u n i t y En g i n e e r i n g $5 0 , 0 0 0 $5 0 , 0 0 0 _ _ 4 1 4 M a r - 1 2 J u n - 1 2 D e s De s i g n i n p r o g r e s s Co n s t r u c t i o n c o m p l e t e b y W i n t e r / S p r i n g 2 0 1 2 . In c i n e r a t o r t e s t i n g a n d e v a l u a t i o n fo r c o m p l i a n c e w i t h n e w S S I re g u l a t i o n s WW T P C H 2 M H i l l $ 7 5 , 0 0 0 $7 5 , 0 0 0 _ _ 4 1 4 _ _ S t u d y / D e s Th i s p r o j e c t w i l l c o n s i s t o f t w o p i e c e s , A M T E S T w i l l c o n d u c t t h e te s t i n g a n d C H 2 M w i l l r e v i e w t h e d a t a , t e s t i n g a n d s u g g e s t e d ap p r o a c h . I f i m p r o v e m e n t s a r e r e q u i r e d t o m e e t n e w re g u l a t i o n s , d e s i g n w i l l t a k e p l a c e i n 2 0 1 3 a n d c o n s t r u c t i o n i n 20 1 4 . Li g h t i n g U p g r a d e f o r E n e r g y Sa v i n g s WW T P E n e r g y In d u s t r i e s $5 6 , 0 0 0 $3 5 , 8 6 2 _ _ 4 1 4 J u n - 1 1 D e c - 1 2 C l - O u t Co m p l e t e - c l o s e o u t i n p r o g r e s s . W e p l a n o n p r o c e e d i n g w i t h a s e c o n d p h a s e i n s u m m e r 2 0 1 2 t o t a k e a d v a n t a g e o f e n e r g y in c e n t i v e s . No n - P o t a b l e W a t e r P u m p Mo d i f i c a t i o n f o r E n e r g y S a v i n g s WW T P C i t y $4 0 , 0 0 0 $3 5 , 0 0 0 _ _ 4 1 4 M a r - 1 2 D e c - 1 2 D e s Re c e i v e d a u t h o r i z a t i o n f r o m P U D t o b e g i n w o r k . P u m p s h a v e be e n d e l i v e r e d a n d V F D ' s a r e o n o r d e r . Od o r C o n t r o l P r o j e c t WW T P B r o w n & Ca l d w e l l $1 . 4 M _ _ _ 4 1 4 2 0 0 9 M a y - 1 1 C l - o u t Co m p l e t e - t h e p r o j e c t w a s s u b s t a n t i a l l y c o m p l e t e d 5 / 2 0 / 2 0 1 1 - st i l l a w a i t n g f i n a l d o c u m e n t s f o r c l o s e - o u t f r o m t h e v e n d o r . Ou t f a l l D i f f u s e r M o d i f i c a t i o n f o r En e r g y S a v i n g s WW T P R o s e d a l e Ma r i n e $4 4 , 7 7 5 $1 3 , 2 0 0 _ _ 4 1 4 S e p - 1 1 D e c - 1 1 C l - O u t Co m p l e t e . Ro o f R e p l a c e m e n t f o r T h r e e Bu i l d i n g s WW T P W e t h e r h o l t $ 2 6 0 , 0 0 0 $3 6 2 , 0 0 0 _ _ 4 1 4 J u l - 1 2 O c t - 1 2 D e s P r e p a r i n g t o a d v e r t i s e f o r c o n s t r u c t i o n d u r i n g d r y s e a s o n 20 1 2 . ( A p r i l - S e p t . 2 0 1 2 ) Ru s t R e m o v a l a n d S t e e l Re c o a t i n g o n S e c o n d a r y C l a r i f i e r s WW T P C i t y $3 0 , 0 0 0 _ _ _ 4 1 4 M a y - 1 2 A u g - 1 2 O n - H o l d Th i s p r o j e c t h a s b e e n p u s h e d o u t t o 2 0 1 3 . Sw i t c h g e a r a c c e s s - C a t w a l k WW T P B r o w n & Ca l d w e l l $9 5 , 0 0 0 $7 5 , 0 0 0 _ _ 4 1 4 J u n - 1 2 S e p - 1 2 C o n Th e c o n t r a c t h a s b e e n a w a r d e d t o M o o n C o n s t r u c t i o n - N o t i c e to p r o c e s s i s b e i n g i s s u e d . Un d e r G r o u n d D i e s e l S t o r a g e Ta n k ( U S T ) M o n i t o r i n g s y s t e m u p - gr a d e WW T P A c e T a n k $ 2 0 , 0 0 0 $2 0 , 0 0 0 _ _ 4 1 4 J u n - 1 2 J u l - 1 2 C o n Ac e t a n k w a s a w a r d e d t h e b i d 0 n 5 - 1 5 VF D R e p l a c e m e n t s WW T P C i t y $1 0 0 , 0 0 0 $5 0 , 0 0 0 _ _ 4 1 4 F e b - 1 2 O c t - 1 2 D e s VF D s a r e b e i n g b u i l t Ad Ad v e r t i s i n g Pr e De s RO W Ad Co n Cl - O u t St u d y St u d y Ri g h t - o f - W a y A c q u i s i t i o n Ad v e r t i s e f o r C o n t r u c t i o n B i d s ** A c t i v e P h a s e Pr e l i m i n a r y D e s i g n De s i g n Co n s t r u c t i o n Cl o s e - o u t C o n s t r u c i o n C o n t r a c t 7/ 3 / 2 0 1 2 P A G E 4 Pa c k e t Pa g e 21 1 of 36 6 AM-4975 4. K. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Jeanie McConnell Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility Easement. Recommendation Authorize Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility Easement. Previous Council Action On July 10, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative The City of Edmonds preliminarily approved the Murray 2-lot short plat located at 1570-9th Ave N on July 26, 2007. As a condition of approval the subject short plat is required to construct sidewalk improvements along the 9th Ave N frontage of the property. In order to maintain proper alignment with the existing 9th Ave N pavement section, a portion of the proposed sidewalk will be located on private property and therefore a public pedestrian easement is required. In addition, the conditions of approval for the subject short plat require a water utility easement be provided to the City for an existing fire hydrant located on private property. During design of the civil construction improvements for the short plat it was also determined that one of the two water meters would be located on private property and therefore the water utility easement was expanded slightly to allow for the water meter to be located within the easement area. Attachments Attachment 1 - Easement Site Map Form Review Inbox Reviewed By Date Engineering Robert English 07/12/2012 01:50 PM Public Works Phil Williams 07/12/2012 03:51 PM City Clerk Sandy Chase 07/12/2012 03:55 PM Mayor Dave Earling 07/12/2012 04:08 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Robert English Started On: 07/12/2012 01:10 PM Packet Page 212 of 366 Final Approval Date: 07/12/2012 Packet Page 213 of 366 Packet Page 214 of 366 AM-4976 4. L. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Bertrand Hauss Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Authorization for Mayor to sign Supplemental Agreement #3 with David Evans & Associates for utility work on the Five Corners Roundabout project. Recommendation Authorize Mayor to sign Supplemental Agreement #3 with David Evans & Associates. Previous Council Action On July 12, 2011, City Council authorized the Mayor to sign the Local Agency Standard Consultant Agreement with David Evans & Associates for the Five Corners Roundabout project. On July 10, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative The proposed supplemental agreement includes the following additions to the design plans, specifications, and engineer’s estimate: • Waterline replacement on all five approaches. All intersection waterlines are currently old 8-inch or 12-inch cast iron waterlines. Since the intersection is being excavated and re-graded as part of the project, the waterlines should be upgraded to ductile iron as part of this project. • Stormwater drainage improvements including a detention system on the north side of the intersection and water quality treatment for runoff generated by the project. The consultant’s fee of $53,390 will be paid by the 412 water and stormwater utility funds. The City submitted a federal transportation grant application in April 2012 for $1,936,500 to complete right of way acquisition and construction. The grant competed against other transportation projects in Snohomish County and scored high enough to be awarded the requested funds. The funds are currently being approved and programmed by the Puget Sound Regional Council (PSRC). The project has now received a total of $2,399,500 in federal grant funds. A 13.5% local match is required and will be funded by the 112 Street Fund. The design phase, which began in August 2011, is scheduled for completion in Spring 2013 and the right of way acquisition phase is scheduled to begin this fall, for completion in Spring 2013. Construction is tentatively scheduled to begin in summer 2013. Packet Page 215 of 366 Attachments Attachment 1-Supplement No. 3 Form Review Inbox Reviewed By Date Engineering Robert English 07/12/2012 03:04 PM Public Works Phil Williams 07/12/2012 03:51 PM City Clerk Sandy Chase 07/12/2012 03:55 PM Mayor Dave Earling 07/12/2012 04:07 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Robert English Started On: 07/12/2012 01:52 PM Final Approval Date: 07/12/2012 Packet Page 216 of 366 P a c k e t P a g e 2 1 7 o f 3 6 6 Exhibit A 1 Five Corners Roundabout Intersection Improvement Project SCOPE OF SERVICES Supplement No. 3 Prepared for: CITY OF EDMONDS 121 5th Avenue N Edmonds, WA 98020 Prepared by: DAVID EVANS AND ASSOCIATES, INC. 415 118th Avenue SE Bellevue, WA 98005 3518 (425) 519 6500 July 2, 2012 Packet Page 218 of 366 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc City of Edmonds 1 Supplement No. 3 Five Corners Roundabout Project July 2, 2012 City of Edmonds Five Corners Roundabout Intersection Improvement Project SCOPE OF SERVICES Supplement No. 3 Introduction Supplement No. 3 modifies the original agreement dated August 5, 2011 with the following revisions. 8.3 Storm Drainage Section 8.3 Storm Drainage is deleted in its entirety and replaced with the following: 8.3 Storm Drainage Technical Information Report It is anticipated that the new and replaced impervious areas associated with the preferred alternative will be greater than 5,000 square feet, therefore a drainage report and drainage design details will follow the requirements set forth in the City of Edmonds Stormwater Codes Supplement. The CONSULTANT shall: • Determine the new pervious and impervious areas; • Determine the criteria for regional detention and water quality design; • Determine the existing drainage systems and drainage basins for the project area; • Develop drainage system improvements for this project, including detention and water quality treatment if required; • Determine the location, easements, and right of way required for drainage system improvements; and • Prepare a drainage technical information report (TIR) that summarizes the efforts of this task and includes drainage calculations. Assumption: • The detention vault will be sized for two (2) options: 1) to only accommodate the project and 2) as a regional vault to accommodate full redevelopement of the adjacent parcels within the project limits. The final size of the vault will be dependent on site constraints and cost. • The City will provide direction on which detention vault option to proceed with upon review of Preliminary Detention Vault Technical Memorandum. The Preliminary Detention Vault Technical Memorandum will discuss layout of vault to identify impacts to utilities and construction costs. • There will be one (1) set of CITY comments on the TIR and one revision. Deliverable: • Draft Drainage TIR, two (2) copies (hard copy only). • Final Drainage TIR, two (2) copies (hard copy only). • Preliminary Detention Vault Technical Memorandum comparing two vault options. Packet Page 219 of 366 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc City of Edmonds 2 Supplement No. 3 Five Corners Roundabout Project July 2, 2012 Section 12.0 Waterline Design (NEW SECTION) 12.1 90% Waterline Design Prepare 90% plans, specifications, quantities, and cost estimates (PS&E) for a 12 inch cast iron and 8 inch cast iron water main replacement to 8 inch or 12 inch ductile iron (approximately 1,380 lf), and replacing 10 service connections with 1 inch service connections within the project limits. Approximate lengths of the waterline replacement along each leg of the Main Street/Bowdoin Way/84th Avenue W/212th Street SW intersection are as follows: • Bowdoin Way – 250 lf of pipe replacement and two service connections. • Main Street – 260 lf of pipe replacement, four service connections, and one fire hydrant. • 84th Avenue W (North Leg) – 350 lf of pipe replacement, one service connection, and one fire hydrant. • 84th Avenue W (South Leg) – 270 lf of pipe replacement, one service connection, and one fire hydrant. • 212th Street SW – 250 lf of pipe replacement and two service connections. Deliverable: • 90% Design Plan Completion Level: 5 copies of half size set (11”x17”); 3 copies of full size set (22”x34”); 1 electronic PDF copy and AutoCAD file. • 90% Design Contract Documents: 2 hard copies and 1 electronic PDF version. • WSDOT PS&E Checklist. • Sole Source Justification Memorandum – 1 electronic PDF version Meetings: • One (1) 90% Design Review Meeting. Assumptions: • Final design will be incorporated into the Five Corners Roundabout Intersection Improvement Project plans, specifications, and estimate. • Separate plan sheets will be prepared for the waterline replacement. Plan sheets will include plan/profile and details. • Pavement replacement details will be prepared for these improvements. The quantities will be included in either the roadway bid schedule or a separate schedule. The specifications, quantities, and estimate will follow the format for the Five Corners Roundabout Intersection Improvement Project (WSDOT format). Applicable City of Edmond’s water standard details will be added in the Appendix. • Non standard details will be added to the plan set. Special provisions will be added to the specification package being prepared for the project. • Quantities for the waterline work will be prepared and included in a separate schedule (Schedule B) in the bid proposal. It is assumed that no additional topographic survey or geotechnical investigations will be conducted by the CONSULTANT. Any pothole operations will be coordinated by the CONSULTANT, and performed through the services of the City. • All work will be within City owned right of way or easements. • All permits required for the water main replacement will be obtained by the City of Edmonds. Packet Page 220 of 366 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 Flow Control and Water Quality Design\Exhibit A 1_DEA Scope_Five Corners Roundabout_2012 0702.doc City of Edmonds 3 Supplement No. 3 Five Corners Roundabout Project July 2, 2012 12.2 Waterline Design (100% Completion) The CONSULTANT shall prepare the following in accordance with the CITY’s and WSDOT’s 90% completion level review comments and coordination meeting, and in accordance with regulatory agency permit conditions: • Modifications and/or revisions in response to CITY review comments from the 90% design plan set and coordination meeting – 100% Completion submittal. • Modifications and/or revisions in response to CITY review comments from the 90% design specifications set and coordination meeting – 100% Completion submittal. • Modifications and/or revisions in response to CITY review comments from the 90% design cost estimate and coordination meeting – 100% Completion submittal. Deliverables: • 100% Design Plan Completion Level: 5 copies of half size set (11”x17”); 5 copies of full size set (22”x34”); 1 electronic PDF copy and AutoCAD file. • 100% Design Contract Documents: 2 hard copies and 1 electronic version. • 100% Design Cost Estimate: 2 hard copies and 1 electronic version. Meetings: • One (1) 100% Design Review Meeting. 12.3 Waterline Design (Ad Ready Documents) The CONSULTANT shall prepare the following in accordance with the CITY’s and WSDOT’s 100% completion level review comments and coordination meeting, and in accordance with regulatory agency permit conditions: • Modifications and/or revisions in response to CITY review comments from the 100% design plan set and coordination meeting – Ad Ready Documents. • Modifications and/or revisions in response to CITY review comments from the 100% design specifications set and coordination meeting – Ad Ready Documents. • Modifications and/or revisions in response to CITY review comments from the 100% design cost estimate and coordination meeting – Ad Ready Documents. The CONSULTANT will assemble all plan sheets, general and special provisions, cost estimates, and associated documentation for submittal as an Ad Ready PS&E package. Deliverables: • Ad Ready Documents: 5 copies of half size set (11”x17”); 1 copies of full size set (22”x34”); 1 electronic PDF copy and AutoCAD file. • Ad Ready Design Contract Documents: 1 hard copies and 1 electronic PDF and MS Word version. • Ad Ready Design Cost Estimate: 1 hard copies and 1 electronic PDF version. 12.4 Assistance During Bid Period The CONSULTANT shall: • Provide assistance during the ad period for construction bids answering bidder questions. Packet Page 221 of 366 Supplement No. 3 Exhibit E 1: Consultant Fee Determination Fixed Fee Five Corners Roundabout Intersection Improvement Project City of Edmonds David Evans and Associates, Inc. Direct Classification Rate Hours Cost 1 Project Manager (PMGR)57.00$ 29 $1,653 2 Managing Professional Engr/QC (MGPE)57.00$ 57 $3,249 3 Professional Engineer (PFEN)42.00$ 120 $5,040 4 Design Engineer (DEEN)31.00$ 112 $3,472 5 Sr. CADD Technician (SCAD)32.50$ 82 $2,665 6 Administrative Assistant (ADMA)26.75$ 33 $883 Total Hours 433 Salary Cost $16,962 Overhead Cost @ 184.46%of Direct Labor $31,288 Net Fee @ 28.00%of Direct Labor $4,749 Total Overhead & Net Fee Cost $36,037 Direct Expenses Unit Each No.Cost Reproduction: Reports reports @ $15 /report 4 $60 Reproduction: Plan Sets sets @ $10 /set 24 $240 Mail/Deliveries/Fed Ex @ $20 0 $0 Mileage miles @ $0.51 /mile 180 $92 High Definition Scanning Equip.days @ $520 /day 0 $0 Traffic Counts Vendor $0 Subtotal $392 David Evans and Associates Total $53,390 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 > Flow Control and Water Quality Design\Exhibit E>1_DEA Budget_Five Corners_2012>0702.xls Page 1 of 2 Printed: 7/2/2012Packet Page 222 of 366 Exhibit E 1 Consultant Fee Determination Summary Sheet Five Corners Roundabout Intersection Improvement Project City of Edmonds David Evans and Associates, Inc.1 2 3 4 5 6 Work Element #Work Element Pr o j e c t M a n a g e r ( P M G R ) Ma n a g i n g P r o f e s s i o n a l En g r / Q C ( M G P E ) Pr o f e s s i o n a l E n g i n e e r (P F E N ) De s i g n E n g i n e e r ( D E E N ) Sr . C A D D T e c h n i c i a n ( S C A D ) Ad m i n i s t r a t i v e A s s i s t a n t (A D M A ) DEA DEA direct rates:$57.00 $57.00 $42.00 $31.00 $32.50 $26.75 Total ALL Total Total Total Total Total Total Total Total $ hrs hrs hrs hrs hrs hrs hrs ALL 8.0 PS&E Design 8.1 Project Site Visit 8.2 Geotechnical Services 8.3 Storm Drainage Technical Information Report (TIR) 8.3.1 Draft (TIR) Report 1 8 4 40 16 8 77 $8,296 8.3.2 Final (TIR) Report 1 2 2 12 8 4 29 $3,106 8.3.3 Preliminary Detention Vault Technical Memorandum 1 1 2 8 2 1 15 $1,680 8.4 Landscape Design 8.4.1 Design Development 8.4.2 Preliminary and Final Landscape Plan 8.4.3 Preliminary and Final Irrigation Plan 8.5 60% Design (Water Quality and Flow Control) 8.6 90% Plans (Water Quality and Flow Control)2 8 40 16 4 70 $7,615 8.7 Construction Documents (100% Completion Level)2 4 12 4 2 24 $2,804 8.8 Assistance During Bidding Period Work Element 8.0 Total 7 23 8 112 46 19 215 $23,501 12.0 Waterline Design 12.1 90% Waterline Design 8 16 68 24 8 124 $16,304 12.2 Waterline Design (100% Completion)8 16 32 8 4 68 $9,621 12.3 Waterline Design (Ad Ready Documents)2 2 4 4 2 14 $1,811 12.4 Assistance During Bid Period 4 8 12 $1,762 Work Element 12.0 Total 22 34 112 36 14 218 $29,498 Direct Expenses $392 PROJECT WORK ELEMENTS TOTALS 29 57 120 112 82 33 433 $53,390 Supplement No. 3 P:\c\COED00000003\0000CON\0030Contract\Supplement\Supplement 3 > Flow Control and Water Quality Design\Exhibit E>1_DEA Budget_Five Corners_2012>0702.xls Page 2 of 2 Printed: 7/2/2012 Packet Page 223 of 366 AM-4964 4. M. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Jeff Taraday, City Attorney Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Authorization for the Mayor to sign a Professional Services Agreement with Summit Law Group to provide legal services with respect to a forthcoming mediation between the City and the Edmonds Police Officers Association. Recommendation Authorize the Mayor to sign the agreement. Previous Council Action N/A Narrative The scope of work under this agreement shall include services to advise the City in connection with the forthcoming mediation with the Edmonds Police Officers Association relating to the current Collective Bargaining Agreement negotiation process. It is anticipated that Summit would work in cooperation with the City Attorney's Office. Payment for work accomplished under the terms of the Agreement is not to exceed the sum of $5,000. Attachments Professional Services Agreement - Summit Form Review Inbox Reviewed By Date Mayor Dave Earling 07/12/2012 11:08 AM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Sandy Chase Started On: 07/11/2012 03:19 PM Final Approval Date: 07/12/2012 Packet Page 224 of 366 Packet Page 225 of 366 Packet Page 226 of 366 Packet Page 227 of 366 Packet Page 228 of 366 Packet Page 229 of 366 Packet Page 230 of 366 AM-4969 4. N. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Councilwoman Joan Bloom Submitted By:Jana Spellman Department:City Council Review Committee: Public Safety/Personnel Committee Action: Approve for Consent Agenda Type: Action Information Subject Title Ordinance adding a new chapter to the Edmonds City Code relating to student representatives on the city's boards and commissions. Recommendation The Public Safety/Personnel Committee has placed this ordinance on the Consent Agenda for approval. Previous Council Action This ordinance was discussed during the July 10, 2012 Public Safety and Personnel Committee (Attachment 1 - Minutes). Narrative The Public Safety/Personnel Committee has placed this ordinance regarding adding a new chapter to the Edmonds City Code relating to student representatives on the city's boards and commissions on the Consent Agenda for Council approval (Attachment 2 - Ordinance). Attachments 7-10-12 PS/P Committee Minutes Ordinance related to appointment of Student Rep to Boards and Commissions Form Review Inbox Reviewed By Date City Clerk Sandy Chase 07/12/2012 11:50 AM Mayor Dave Earling 07/12/2012 04:09 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Jana Spellman Started On: 07/12/2012 09:07 AM Final Approval Date: 07/12/2012 Packet Page 231 of 366 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MEETING JULY 10, 2012 Elected Officials Present: Councilmember Joan Bloom Councilmember Kristiana Johnson Staff Present: Sandy Chase, City Clerk The meeting was called to order at 6:03 p.m. by Councilmember Bloom. A. Renew Domestic Violence Coordinator Position with the City of Mill Creek. This item was removed from the agenda. It is to be rescheduled on the August Committee Meeting Agenda. B. Discussion Regarding Student Representatives on Boards & Commissions. Councilmember Bloom stated that she had a question with regard to the date the term for student representatives would begin noting the ordinance currently indicates the term would commence on August 1st of each year. She indicated that she spoke with Jeff Taraday, City Attorney, and he said the date does not matter, and that it is up to the City Council. Councilmember Bloom suggested the date be closer to the start of school. Councilmember Johnson stated she had the same concern with the date and suggested the date be changed to September 1st. Councilmember Bloom agreed that would be a more reasonable date. Councilmember Bloom commented that the City Council Student Representative typically does not serve through the summer months (only the school year). She noted that the City Attorney suggested including a sentence that reads: “Attendance at meetings during the summer would be considered optional.” Councilmember Johnson agreed with adding this sentence. Committee members discussed how the ordinance would be brought to the attention of all of the city’s boards and commissions. The committee members suggested the City Clerk forward the ordinance to department directors to be sure the boards and commissions are notified of this ordinance once adopted. The committee further discussed the need for minute takers for all of the boards and commissions. Action: The committee recommended revising the ordinance to change the term to commence on September 1st, and adding the sentence: “Attendance at meetings during the summer would be considered optional.” The committee further recommended placing the ordinance on the July 17, 2012 City Council Consent Agenda. C. Public Comments No members of the public were present. The meeting adjourned at 6:25 p.m. Packet Page 232 of 366 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADDING A NEW CHAPTER TO THE EDMONDS CITY CODE RELATING TO STUDENT REPRESENTATIVES ON THE CITY’S BOARDS AND COMMISSIONS. WHEREAS, certain boards and commissions of the City of Edmonds have expressed interest in appointing a student member; and WHEREAS, the city council has enjoyed the participation of a student representative on the city council; and WHEREAS, the city council would like to create additional opportunities for student involvement on the City’s boards and commissions; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. A new chapter 10.03 of the Edmonds City Code, entitled “Student Representatives on City’s Boards and Commissions,” is hereby added to read as follows: 10.03 STUDENT REPRESENTATIVES ON CITY’S BOARDS AND COMMISSIONS 10.03.010 Student representative authorized. 10.03.020 Qualifications. 10.03.030 Appointment process. 10.03.040 Term. 10.03.010 Student representative authorized. Any board or commission that derives its authority from the ordinances codified in this Title 10 may appoint a high school or college student to participate as a non-voting member of the board or commission. This person shall be known as a student representative. Student representatives may not attend executive sessions of the body to which they have been appointed. Packet Page 233 of 366 10.03.020 Qualifications. Student representatives must be residents of the City of Edmonds, but they need not attend school in Edmonds. 10.03.030 Appointment process. Vacancies should be publicized on the city’s website and through outreach to local high schools and colleges when city resources allow for such publication and outreach. Each board or commission interested in appointing a student representative is authorized to prepare a short application form that is relevant to the charge of the board or commission. If more than one application is submitted, all applications shall be forwarded to the board or commission for consideration. After the applications have been considered, nominations shall be voted on by the board or commission in an open public meeting. 10.03.040 Term. Each student representative shall serve a one-year term that commences on September 1st of each year. Student representative attendance at board or commission meetings during the summer shall be optional and any absences during the summer shall be excused by the board or commission. A student representative may apply for re-appointment to the same position for successive terms, PROVIDED THAT the board or commission shall evaluate all applicants for the student representative position and any re-appointment shall be voted on in an open public meeting. A student representative may be removed for cause prior to the end of the term on a super majority vote of the full board or commission. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: Packet Page 234 of 366 CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 235 of 366 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADDING A NEW CHAPTER TO THE EDMONDS CITY CODE RELATING TO STUDENT REPRESENTATIVES ON THE EDMONDS CITY COUNCIL AND THE CITY’S BOARDS AND COMMISSIONS. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE 4840-7251-8158, v. 1 Packet Page 236 of 366 AM-4938 4. O. City Council Meeting Meeting Date:07/17/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Action Information Subject Title Confirmation of the Mayor's appointment of Jill Van Berkom to the Edmonds Sister City Commission and Emily Rose Scott to the Historic Preservation Commission. Recommendation Previous Council Action Narrative Jill Van Berkom has been interviewed by the Sister City Commission and Mayor Earling and both are recommending confirmation of her appointment to the Sister City Commission. Ms. Van Berkom will fill Position #11. Terms for the Commission are three years. Emily Rose Scott has been interviewed by the Historic Preservation Commission and Mayor Earling and is being recommended for confirmation to the Commission. Ordinance No. 3870 which was passed by City Council on January 24, 2012 amended the number of positions on the Edmonds Historic Preservation Commission from nine voting members to twelve. Ms. Scott will fill Position #12. Terms for the Commission are three years. Attachments Jill_VanBerkom Emily_Scott Ord_3870 Form Review Inbox Reviewed By Date Finalize for Agenda Sandy Chase 07/10/2012 02:38 PM Mayor Dave Earling 07/10/2012 02:50 PM Form Started By: Carolyn LaFave Started On: 06/26/2012 10:23 AM Final Approval Date: 07/10/2012 Packet Page 237 of 366 Packet Page 238 of 366 P a c k e t P a g e 2 3 9 o f 3 6 6 Packet Page 240 of 366 Packet Page 241 of 366 Packet Page 242 of 366 Packet Page 243 of 366 Packet Page 244 of 366 AM-4972 5. City Council Meeting Meeting Date:07/17/2012 Time:5 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type: Information Information Subject Title Community Service Announcement - Edmonds Cemetery Board Annual Walk Back in Time. Recommendation Information only. Previous Council Action N/A Narrative Dale Hoggins, Edmonds Cemetery Board Member, will attend the City Council Meeting to give an announcement concerning the "Annual Walk Back in Time" event. Form Review Inbox Reviewed By Date Mayor Dave Earling 07/12/2012 04:08 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Sandy Chase Started On: 07/12/2012 11:54 AM Final Approval Date: 07/12/2012 Packet Page 245 of 366 AM-4936 6. City Council Meeting Meeting Date:07/17/2012 Time:5 Minutes Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Information Information Subject Title Proclamation in honor of Jan Steves' participation and completion of the 2012 Iditarod Trail Sled Dog Race. Recommendation Previous Council Action Narrative Jan Steves is a life-long resident of Edmonds and in 2012 made her first attempt at the Iditarod Trail Sled Dog Race. Ms. Steves was one of 66 mushers who participated in the 2012 Iditarod. Of those 66, 53 completed the race, and Ms. Steves was one of the 53. She was awarded the Red Lantern Award as the last musher to cross the Burled Arch on Front Street in Nome, Alaska, which she did at 2:57 am on March 19th. As a member of the Edmonds community, Mayor Earling would like to honor Ms. Steves on this incredible accomplishment. Attachments Jan_Steves_Proclamation Form Review Inbox Reviewed By Date Finalize for Agenda Sandy Chase 07/09/2012 03:56 PM Mayor Dave Earling 07/10/2012 11:52 AM Form Started By: Carolyn LaFave Started On: 06/22/2012 11:20 AM Final Approval Date: 07/10/2012 Packet Page 246 of 366 Packet Page 247 of 366 AM-4961 7. City Council Meeting Meeting Date:07/17/2012 Time:5 Minutes Submitted For:Carrie Hite Submitted By:Renee McRae Department:Parks and Recreation Review Committee: Committee Action: Type: Information Information Subject Title Proclamation in recognition of Parks & Recreation Month Recommendation Previous Council Action Narrative America has celebrated July as the nation's official Park and Recreation Month for more than 25 years and in 2009 the U.S. House of Representatives officially mandated July as "Park and Recreation Month". Programs like Park and Recreation Month and the First Lady's "Let's Move!" campaign are energizing an American population to adopt healthy lifestyle choices. The National Recreation and Park Association (NRPA) created Park and Recreation Month to specifically promote the many benefits of local parks and recreation, and celebrate the value they bring to their community. This year's theme is "Get Wild!" Show how WILD you are about parks and recreation this July! Visit a park, build a sand castle, attend a free Sunday concert or an outdoor movie, join the Senior Center walking club, take a class, learn to swim, or adopt a park. Experience the many benefits we have to offer. Tonight Mayor Earling will proclaim July as Park and Recreation Month in Edmonds. Attachments Proclamation July calendar Form Review Inbox Reviewed By Date City Clerk Sandy Chase 07/10/2012 02:37 PM Mayor Dave Earling 07/12/2012 11:07 AM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Renee McRae Started On: 07/10/2012 11:05 AM Final Approval Date: 07/12/2012 Packet Page 248 of 366 Packet Page 249 of 366 Packet Page 250 of 366 SUN MON TUE WED THU FRI SAT 1 Low Tide Beach Walk Olympic Beach 9:30am 2 Science Week at Day Camp 3 Schedule a Beach Ranger Birthday Party 4 5 6 Weight Room Orientation 7 Low Tide Beach Walk Olympic Beach 1:30pm 8 Duwamish Dixieland Jazz Band City Park 3-4pm 9 Beach Camp at Sunset Bay Ages 10-17 Watersports 10 Wenatchee Youth Circus 7pm 11 Wenatchee Youth Circus 1 & 7pm 12 Visit a Park! 13 Cannonball/ Belly Flop Contest Yost Pool 6pm 14 Yost Pool Public Swims 12:50-2pm 2:10-3:20pm 15 Show Brazil City Park 3-4pm 16 A World of Art Ages 6-12 17 Learn to swim! 18 Pee-Wee Beach Ranger Camp, Age 6 19 “Walk Back in Time”, 1pm Edmonds Cemetery 20 Gymnastics “Playzone” Fridays 10:15am Ages 2-5 21 Whale Watch San Juan Islands 22 Shakespeare’s “Twelfth Night” City Park 3-4pm 23 Kindermusik Fairy Camp begins 24 Step Out Edmonds Summer Walking Club 25 Learn to Ice Skate Wednesdays 7/11-8/22 26 Day Camp Children’s Carnival 5:30-8pm 27 Outdoor Movie “Rio” 9pm or dusk 28 Schedule a Gymnastics Birthday Party 29 David Correa & CASCADA City Park 3-4pm 30 Lacrosse Camp Ages 6-12 31 Irish Dance Tuesdays Play, Dance, Swim, Explore, Learn, Jump, Participate, Watch, Throw, Paddle, Run, Dive In, Paint, Discover, Draw, Listen, Kick and —- Edmonds Parks, Recreation & Cultural Services 700 Main Street | Edmonds WA 98020 425.771.0230 reczone.org | edmondswa.gov Packet Page 251 of 366 AM-4973 8. City Council Meeting Meeting Date:07/17/2012 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type: Information Information Subject Title Swearing in Ceremony - Corporal Shane Hawley Recommendation Previous Council Action Narrative A swearing in ceremony will be conducted for Corporal Shane Hawley with the Edmonds Police Department. Form Review Inbox Reviewed By Date Mayor Dave Earling 07/12/2012 04:08 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Sandy Chase Started On: 07/12/2012 11:58 AM Final Approval Date: 07/12/2012 Packet Page 252 of 366 AM-4958 9. City Council Meeting Meeting Date:07/17/2012 Time:30 Minutes Submitted By:Michael Clugston Department:Planning Review Committee: Committee Action: Type: Action Information Subject Title Public hearing regarding clarifying existing code language and adding a new chapter to the Edmonds Community Development Code, Chapter 20.23 - Bed & Breakfasts (File No. AMD20120001). Recommendation The Planning Board voted unanimously to adopt the draft language at a public hearing on June 13, 2012. [Exhibit 1] Previous Council Action The Parks, Planning and Public Works Committee forwarded the issue to the Planning Board for further study on January 10, 2012. [Exhibit 2] Narrative Bed and breakfasts are currently an allowed use in all zones within the City of Edmonds. That said, the applicable regulations are not easy to find, understand or apply. In response to a citizen inquiry, the Parks, Planning and Public Works Committee asked the Planning Board and staff to work to improve this portion code. This work led to defining what a bed and breakfast is as well as developing standards to ensure a B&B fits within a surrounding neighborhood. The Planning Board held two work sessions on the topic [Exhibits 3 & 4] and a public hearing on June 13, 2012 [Exhibit 5]. The proposed draft code is included as Exhibit 6. There are two parts to the draft language: the proposed B&B chapter (pages 1 - 2) and those associated changes to other existing sections of code necessary to implement the B&B language (pages 3 - 6). The B&B code is set up as a stand-alone chapter to make it easier to transition it in the future as part the code reorganization process. The new code provides a purpose and intent section, requires B&Bs to have a business license, establishes the use by zone, and finally lists development standards for applicants and staff to use. These development standards describe parking, occupancy, food preparation, and the like. The Planning Board wanted to specifically draw the Council's attention to two of the standards. ECDC 20.23.030.C provides a standard for owner-occupation and ECDC 20.23.040.D is a standard for off-site employees. The Board reviewed several different options for these two standards (see pages 2 & 3 of Exhibit 1) and proposed the underlined language as noted in page 2 of Exhibit 6. Packet Page 253 of 366 Attachments Exhibit 1 - PB minutes 6-13-12 Exhibit 2 - 1-10-12 PPPW committee agenda memo Exhibit 3 - 3-28-12 PB agenda memo Exhibit 4 - 4-25-12 PB agenda memo Exhibit 5 - 6-13-12 PB agenda memo Exhibit 6 - B&B draft language Form Review Inbox Reviewed By Date City Clerk Sandy Chase 07/12/2012 02:24 PM Mayor Dave Earling 07/12/2012 04:10 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Michael Clugston Started On: 07/09/2012 02:01 PM Final Approval Date: 07/12/2012 Packet Page 254 of 366 DRAFT Subject to June 27th Approval CITY OF EDMONDS PLANNING BOARD MINUTES June 13, 2012 Chair Lovell called the meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Council Chambers, Public Safety Complex, 250 – 5th Avenue North. BOARD MEMBERS PRESENT Philip Lovell, Chair Valerie Stewart, Vice Chair Kevin Clarke John Reed Neil Tibbott Bill Ellis BOARD MEMBERS ABSENT Todd Cloutier (excused) STAFF PRESENT Kernen Lien, Planner Mike Clugston, Planner Karin Noyes, Recorder READING/APPROVAL OF MINUTES BOARD MEMBER REED MOVED THAT THE MINUTES OF MAY 9, 2012 BE APPROVED AS PRESENTED. BOARD MEMBER CLARKE SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENT OF AGENDA The agenda was accepted as presented. AUDIENCE COMMENTS There was no one in the audience. PUBLIC HEARING REGARDING ADDING A NEW CHAPTER TO EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) 20.23 – BED AND BREAKFASTS (B&B) (FILE NUMBER AMD20120001) Mr. Clugston reviewed that staff introduced the topic of bed and breakfast (B&B) code amendments on March 28th and developed draft code language for Bed and Breakfasts (ECDC 20.23 that was presented to the Board on April 25th. The Board provided several comments and recommendations which are reflected in the updated code language (Attachment 3). He reviewed each of the changes as follows: x ECDC 20.23.040.C originally contained a requirement that a B&B operator had to own and live full-time at the establishment. The Board suggested conditional language, instead. The new language states that “the operator of the bed and breakfast may maintain full-time residence in the home.” x ECDC 20.23.040.D initially stated that a B&B could not have non-resident employees. At the request of the Board, this standard was updated to allow one non-resident employee. Packet Page 255 of 366 DRAFT Planning Board Minutes June 13, 2012 Page 2 x ECDC 20.23.040.E includes parking standards that originally stated that all required parking be provided off-street, except in the BD zones where no additional parking was required. The new draft language includes the option of using legal on-street spaces to count towards the required number of parking spaces (1 parking space per rental room). This change will allow single-family dwellings in the downtown area additional flexibility in meeting the parking requirement. NO ONE WAS PRESENT IN THE AUDIENCE, SO CHAIR LOVELL CLOSED THE PUBLIC PORTION OF THE HEARING. Chair Lovell referred to Edmonds City Code (ECC) 4.72.010 and asked if B&Bs would be subject to the definition of “family,” which limits a private residence to five unrelated people. He also asked if a mother-in-law apartment, with a separate kitchen area and entrance, could be used as a B&B. Mr. Lien answered that B&B’s would be allowed to accommodate up to six unrelated people. Mother-in-law apartments are governed by the accessory dwelling unit provisions, and one additional unrelated person would be allowed to reside on the property, as per the definition of “family.” Mr. Clugston added that B&B’s would not be allowed in structures that appear to function like accessory dwelling units. He clarified that staff is not proposing any substantive changes to ECC 4.72, which relates to business licenses. This section was provided as part of the staff report to illustrate the necessary adjustments associated with the additional B&B language. Chair Lovell reviewed that ECDC 20.23.040.C was changed at the request of the Board. While they agreed they did not want to require B&B operators to maintain full-time residence in the home, they wanted to leave the language in the document as a placeholder to encourage public discussion and bring the concept to the City Council’s attention. Mr. Clugston agreed that the language was amended at the request of the Board, but it is not really necessary for inclusion since it does not specifically require anything of an applicant. He summarized that the language does not detract or add to the draft proposal. Chair Lovell also questioned the need to limit the number or non-resident employees, as long as the operator obtains the necessary business license and meets all code requirements. He said the Board’s intent is to make the regulations work, but allow flexibility, as well. If the provisions are too prescriptive, they may discourage potential B&B operators from locating in Edmonds. Board Member Clarke agreed that the provisions should be flexible enough to accommodate different types of business plans such as owner-occupied B&B’s and B&Bs that are owned by one individual and operated and/or managed by another. The Board agreed to leave ECDC 20.23.040.C in the proposed language as currently drafted to highlight the change and call the City Council’s attention to the fact that the original language required owner occupancy. The City Council can make the final decision as to whether the language is retained or eliminated. Board Member Ellis suggested that the words “at a time” should be deleted from ECDC 20.23.040.I because they are redundant. The remainder of the Board concurred. Board Member Clarke referenced ECDC 20.23.040.D and questioned why the City would want to limit the number of employees a B&B is allowed to have. Mr. Clugston said the initial thought was that allowing just one employee would be consistent with the requirements of the home occupation provisions. If more employees are allowed, a business could become more commercial in nature. Board Member Clarke acknowledged that parking could become an issue if more than one non-resident employee is allowed, but most B&Bs in the City of Edmonds will be small operations with three to five bedrooms. These businesses would not require large numbers of employees, but some employees may be required to cook, perform housekeeping tasks, care for the landscaping, etc. He noted that adult group homes are allowed in single-family residential zones, and they are allowed to have employees come to the facility to perform various services. He said he does not believe home group homes have resulted in a disruption of the normal neighborhood flow or an adverse influence to surrounding properties. Board Member Tibbott asked if, in addition to one non-resident employee, B&B operators would be allowed to contract with landscaping and food service providers for needed services. He also asked if a B&B could have multiple non-resident employees, as long as not more than one is working on-site at any given time. Packet Page 256 of 366 DRAFT Planning Board Minutes June 13, 2012 Page 3 Vice Chair Stewart asked if adjacent property owners would have any recourse if ECDC 20.23.040.D is eliminated and parking associated with a B&B becomes a problem. Mr. Clugston pointed out that, depending on the location, B&Bs could utilize on-street parking to meet their parking requirement. If off-street parking is required, the code would not prohibit a property owner from creating a large parking area to accommodate numerous cars. The parking provisions do not specify the maximum number of parking spaces allowed. He expressed his belief that parking problems would be very unlikely give the size of typical B&Bs. If parking becomes a problem, the provisions could be updated at a later time to address the concerns. The Board concurred that the number of non-resident employees should not be limited. However, they agreed to retain ECDC 20.23.040.D to call the City Council’s attention to the change. They recommended that the language be changed to read, “A bed and breakfast may employ non-resident employees.” Board Member Clarke questioned the need to define “private residence” (ECC 4.72.010.D) and “rental unit” (ECC 4.72.010.C). He specifically asked how the definitions are applicable to B&Bs. Mr. Clugston pointed out that these two definitions are already in place in the Edmonds City Code, and staff is not proposing any substantive changes. The intent was to make just the minor changes necessary to allow the new B&B regulations to exist. Board Member Ellis suggested that it is not within the Board’s purview to rewrite the definition section of the Edmonds City Code as part of their review of the B&B regulations. He explained that the definitions would not be included in the actual B&B code language. They were included them in the Staff Report to illustrate the changes necessary to implement the proposed new B&B language. VICE CHAIR STEWART MOVED THAT THE BOARD RECOMMEND APPROVAL OF THE PROPOSED NEW LANGUAGE IN ECDC 20.23 (BED AND BREAKFASTS) (FILE NUMBER AMD20120001) AS PRESENTED BY STAFF AND AMENDED BY THE BOARD AS FOLLOWS: 1. CHANGE ECDC 20.23.040.D TO READ, “A BED AND BREAKFAST MAY EMPLOY NON-RESIDENT EMPLOYEES.” 2. CHANGE ECDC 20.23.040.I BY ELIMINATING THE WORDS, “AT A TIME.” BOARD MEMBER ELLIS SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. PUBLIC HEARING ON UPDATING THE CITY OF EDMONDS CITY CODE (ECC) 4.12 AND PORTION SOF EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) TITLE 16 TO ALLOW MOTORIZED MOBILE VENDORS (FILE NUMBER AMD20100012 Mr. Lien reviewed that the Board began discussions about Motorized Mobile Vendors (MMV) on February 8th, and they directed staff to evaluate appropriate zones and areas for MMVs and revise ECC 4.12 accordingly. Staff presented the proposed updates to the Board on March 28th, and a public hearing was held on May 9th. After the hearing, the Board identified additional changes. He referred the Commission to the draft amendments to ECC 4.12 (Attachment 1) and the draft amendments to ECDC 16 (Attachment 2), which incorporate the following changes requested by the Commission: Mr. Lien summarized that the Board is requesting that the document be updated for further review with the following changes: x ECC 4.12.010.E and ECC 4.12.055.B were eliminated x The “e” was removed from “therefore” in ECC 4.12.040.A. x The word “on” was eliminated from ECC 4.12.055.A. x ECC 4.12.055.A.1 and ECC 4.12.055.A.2 were combined because MMVs and Non-Motorized mobile Vendors (NMMVs) would be permitted in the same zones. x The word “design” was changed to “designed” in ECC 4.12.010.C. x Language was added in ECC 4.12.55.D to encourage recycling. The first sentence of this provision was changed to read, “. . . and vendor must provide a refuse container and is encouraged to provide containers for recycling.” x The spelling of word “downtown” was corrected in ECC 4.12.055.A.1. x ECC 4.12.055.L was modified to make it clear that MMV operators do not need to obtain permission from adjacent property owners when locating on private property, but permission from abutting property owners would be required Packet Page 257 of 366 P a c k e t P a g e 2 5 8 o f 3 6 6 P a c k e t P a g e 2 5 9 o f 3 6 6 P a c k e t P a g e 2 6 0 o f 3 6 6 P a c k e t P a g e 2 6 1 o f 3 6 6 P a c k e t P a g e 2 6 2 o f 3 6 6 P a c k e t P a g e 2 6 3 o f 3 6 6 P a c k e t P a g e 2 6 4 o f 3 6 6 P a c k e t P a g e 2 6 5 o f 3 6 6 P a c k e t P a g e 2 6 6 o f 3 6 6 P a c k e t P a g e 2 6 7 o f 3 6 6 P a c k e t P a g e 2 6 8 o f 3 6 6 P a c k e t P a g e 2 6 9 o f 3 6 6 P a c k e t P a g e 2 7 0 o f 3 6 6 P a c k e t P a g e 2 7 1 o f 3 6 6 P a c k e t P a g e 2 7 2 o f 3 6 6 P a c k e t P a g e 2 7 3 o f 3 6 6 P a c k e t P a g e 2 7 4 o f 3 6 6 P a c k e t P a g e 2 7 5 o f 3 6 6 P a c k e t P a g e 2 7 6 o f 3 6 6 P a c k e t P a g e 2 7 7 o f 3 6 6 P a c k e t P a g e 2 7 8 o f 3 6 6 P a c k e t P a g e 2 7 9 o f 3 6 6 P a c k e t P a g e 2 8 0 o f 3 6 6 P a c k e t P a g e 2 8 1 o f 3 6 6 P a c k e t P a g e 2 8 2 o f 3 6 6 P a c k e t P a g e 2 8 3 o f 3 6 6 P a c k e t P a g e 2 8 4 o f 3 6 6 P a c k e t P a g e 2 8 5 o f 3 6 6 P a c k e t P a g e 2 8 6 o f 3 6 6 P a c k e t P a g e 2 8 7 o f 3 6 6 P a c k e t P a g e 2 8 8 o f 3 6 6 P a c k e t P a g e 2 8 9 o f 3 6 6 P a c k e t P a g e 2 9 0 o f 3 6 6 P a c k e t P a g e 2 9 1 o f 3 6 6 P a c k e t P a g e 2 9 2 o f 3 6 6 P a c k e t P a g e 2 9 3 o f 3 6 6 P a c k e t P a g e 2 9 4 o f 3 6 6 1 | P a g e Chapter 20.23 BED AND BREAKFASTS (proposed language rev. 7/17/12) Sections: 20.23.000 Purpose and intent. 20.23.010 Business license required. 20.23.020 The use, by zone. 20.23.030 Development standards. 20.23.000 Purpose and intent Bed and breakfasts (B&Bs) provide short-term lodging opportunities within single family residences which many tourists prefer due to their home-like feel, opportunities to meet new people, etc. As a result, B&Bs are well suited to the residential areas of Edmonds in addition to the pedestrian-oriented Downtown area. However, particularly in residential areas, potential impacts from occupancy, signage, parking and the like must be effectively managed to ensure that the character of the single family residence and neighborhood is maintained. 20.23.010 Business license required All bed and breakfasts must obtain a City business license in accordance with Chapter 4.72 Edmonds City Code. 20.23.020 The use, by zone A. Residential zones. 1. B&Bs with two rental bedrooms or less are a permitted secondary use. 2. B&Bs with three or more rental bedrooms are a secondary use which require a Type II conditional use permit. B. In business and commercial zones, B&Bs containing any number of rooms are a permitted primary use as long as all of the development standards in ECDC 20.23.030 are met. 20.23.030 Development standards The following standards apply to all bed and breakfast establishments: A. Bed and breakfasts must meet all applicable health, fire and building codes. B. Bed and breakfasts may only be located in detached single-family homes. Packet Page 295 of 366 2 | P a g e C. The operator of the bed and breakfast must own and maintain full-time residence in the home. The operator of the bed and breakfast may maintain full-time residence in the home. D. Nonresident employees cannot work at a bed and breakfast. A bed and breakfast may employ non-resident employees. E. In all zones except BD, one parking space must be provided for each rental room. Where legal on-street parking is available adjacent to the site, those space(s) may be counted toward the total number of spaces required. Where legal on-street parking is not available adjacent to the site or the number of on-street spaces is insufficient to meet the parking requirement, one off-street parking space must be provided for each rental room in addition to the parking required in ECDC 17.50.020.A.1.a. In the BD zones, no additional off-street parking is required for a bed and breakfast. F. Kitchens are not allowed in individual guest rooms. G. Breakfast is the only meal that may be served to paying B&B guests. H. Signage is regulated in ECDC 20.60. I. Guests cannot stay at a bed and breakfast for more than 30 consecutive calendar days. J. Weddings, conferences, and similar large group gatherings are not permitted at a bed and breakfast. Packet Page 296 of 366 3 | P a g e [CHANGES TO EXISTING CODE LANGUAGE ASSOCIATED WITH CREATING B&B CHAPTER - underline/strike out] 4.72.010 Definitions. In construing the provisions of this chapter, save when otherwise declared or clearly apparent from the context, the following definitions shall be applied: A. Person. The term “person” shall include one or more persons of either sex, corporations, partnerships, associations, or other entity capable of having an action at law brought against such entity, but shall not include employees or persons licensed pursuant to this chapter. B. Business. The term “business” includes all services and activities engaged in with the object of pecuniary gain, benefit or advantage to the person, or to any other person or class, directly or indirectly, whether part-time or full-time, except those businesses or occupations which are regulated pursuant to, or for which licenses or franchises are required by, the following chapters of the Edmonds City Code: 3.20 (Business License and Occupation Tax); 4.11 (Motor Vehicle Wreckers); 4.12 (Peddlers, Solicitors and Street Vendors); 4.20 (Liquor Licenses); 4.48 (Cabaret Dances); 4.50 (Public Massage Parlors and Public Bathhouses); 4.56 (Sound Trucks); 4.60 (Taxicabs); 4.68 (Community Antenna Television Systems); 4.75 (Pawnbrokers); and except nonbusiness activities carried on by a religious, charitable, benevolent, fraternal or social organization and persons leasing one rental unit or one private residence. C. Rental Unit. The term “rental unit” shall mean a separate room or apartment leased for human occupancy and contained within a single structure, and shall include the operations of rooming houses, boarders within private residences and the operation of bed and breakfast establishments which otherwise meet the criteria of the exception created in the subparagraph above. D. Private Residence. The term “private residence” shall mean a separate, free-standing structure leased for residential purposes and human occupancy by one “family” as defined by ECDC 21.30.010. Packet Page 297 of 366 4 | P a g e E. Day. The term “day” when used in this chapter shall refer to days on which the city of Edmonds City Hall is open for business. Any day which is defined as a holiday by ordinance and any day on which City Hall has been closed by executive order shall not constitute a “day.” 4.72.020 Business license required. It shall be unlawful for any person to operate, engage in or practice any business in the city of Edmonds without first having obtained a business license from the city. If more than one business is located on a single premises, a separate license shall be required for each separate business conducted, operated, engaged in or practiced. 4.72.023 Registration of transient accommodations. It shall be unlawful for any person, partnership or corporation to operate a bed and breakfast establishment or other form of transient accommodation without first registering such accommodation with the city’s fire marshal. “Transient accommodation” shall mean any hotel, motel, condominium, resort or other facility regardless of size which offers rental of one or more lodging units on a daily or weekly basis. It shall not include rooms let on month-to-month leases or longer tenancies. Application for a business license shall satisfy the requirements of this section; any transient accommodation exempt from the provisions of this chapter shall register in writing with the fire marshal on a form designated for use by the fire marshal. Violations of this section shall be punishable by a fine of $20.00; each and every day of violation shall constitute a separate offense. 16.20.000 Purposes. The RS zone has the following specific purposes in addition to the general purposes for residential zones of ECDC 16.00.010 and 16.10.000: A. To reserve and regulate areas primarily for family living in single-family dwellings; B. To provide for additional nonresidential uses which complement and are compatible with single-family dwelling use. 16.20.010 Uses. A. Permitted Primary Uses. 1. Single-family dwelling units; 2. Churches, subject to the requirements of ECDC 17.100.020; 3. Primary schools subject to the requirements of ECDC 17.100.050(G) through (R); Packet Page 298 of 366 5 | P a g e 4. Local public facilities that are planned, designated, and sited in the capital improvement plan, subject to the requirements of ECDC 17.100.050; 5. Neighborhood parks, natural open spaces, and community parks with an adopted master plan subject to the requirements of ECDC 17.100.070. B. Permitted Secondary Uses. 1. Foster homes; 2. Home occupation, subject to the requirements of Chapter 20.20 ECDC; 3. The renting of rooms without separate kitchens to one or more persons; 4. The keeping of three or fewer domestic animals; 5. The keeping of horses, subject to the requirements of Chapter 5.05 ECC; 6. The following accessory buildings: a. Fallout shelters, b. Private greenhouses covering no more than five percent of the site, c. Private stables, d. Private parking for no more than five cars, e. Private swimming pools and other private recreational facilities; 7. Private residential docks or piers; 8. Family day-care in a residential home; 9. Commuter parking lots that contain less than 10 designated parking spaces in conjunction with a church, school, or local public facility allowed or conditionally permitted in this zone. Any additionally designated parking spaces that increase the total number of spaces in a commuter parking lot to 10 or more shall subject the entire commuter parking lot to a conditional use permit as specified in subsection (D)(5) of this section, including commuter parking lots that are located upon more than one lot as specified in ECDC 21.15.075. 10. Bed and breakfasts, as in ECDC 20.23.020.A.1. C. Primary Uses Requiring a Conditional Use Permit. Packet Page 299 of 366 6 | P a g e 1. High schools, subject to the requirements of ECDC 17.100.050(G) through (R); 2. Local public facilities that are not planned, designated, and sited in the capital improvement plan, subject to ECDC 17.100.050; 3. Regional parks and community parks without a master plan subject to the requirements of ECDC 17.100.070. D. Secondary Uses Requiring a Conditional Use Permit. 1. Preschools; 2. Guest house; 3. Amateur radio transmitting antennas; 4. Accessory dwelling units; and 5. Commuter parking lots with 10 or more designated parking spaces in conjunction with a church, school, or local public facility allowed or conditionally permitted in this zone. 6. Bed and breakfasts, as in ECDC 20.23.020.A.2. 21.10.008 Bed and Breakfast. [new definition] A “bed and breakfast” is a type of transient accommodation located in a detached single-family residence. A bed and breakfast is not a hotel, motel or boarding house. Guests staying at a bed and breakfast are not subject to the requirements of the definition of ‘family’ in ECDC 21.30.010. 21.100.075 Transient Accommodation. [moved from ECC 4.72.023] Transient accommodation shall mean any hotel, motel, condominium, resort or other facility regardless of size which offers rental of one or more lodging units on a daily or weekly basis. It shall not include rooms let on month-to-month leases or longer tenancies. Packet Page 300 of 366 AM-4963 11. City Council Meeting Meeting Date:07/17/2012 Time:5 Minutes Submitted By:Frances Chapin Department:Parks and Recreation Review Committee: Committee Action: Type: Information Information Subject Title Edmonds Arts Commision Annual Report Recommendation Previous Council Action Narrative The chair of the Edmonds Arts Commission, Joanne Otness, will present highlights from the 2011 annual report. The seven member Commission was established by City Council ordinance in 1975. The mission of the Edmonds Arts Commission is to ensure that the arts are integral to our community’s quality of life, economic vitality, and central identity. Creative and diverse programming fosters involvement in the performing, visual, and literary arts. The Commission curates the City's Public Art Collection; provides exhibit opportunities for regional artists; presents free summer concerts in the park, co-presents opera preview lectures, literary talks, and special performance events such as the 2011 Sing A Long Sound of Music concert at ECA; encourages youth pursuing careers in performing and literary arts through scholarships, fosters youth arts education through the Best Book Poster contest and artist in residence programs in the schools; presents a nationally known annual writers' conference in the literary arts (Write on the Sound); and works to promote cultural tourism and economic development through programs such as the conference and assistance for tourism promotion to local cultural organizations through Lodging Tax Funds, and through capital projects that enhance and create visually interesting and pedestrian friendly public spaces. Attachments 2011 Annual Review Form Review Inbox Reviewed By Date City Clerk Sandy Chase 07/12/2012 02:03 PM Mayor Dave Earling 07/12/2012 04:09 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Frances Chapin Started On: 07/11/2012 09:10 AM Final Approval Date: 07/12/2012 Packet Page 301 of 366 PROGRAMS LITERARY ARTS The 26th annual Write on the Sound Writers’ Conference [1] drew record attendance (over 249) and was sold out a month before the event. It featured acclaimed Author John Daniel, keynote speaker; pre-conference writing workshops in partnership with Edmonds Community College; Writing Contest awards sponsored by Patricia Thorpe & Heather Krause/RBC Wealth Management; and reception sponsored by Windermere Real Estate-Edmonds. Received $3,280 grant from Snohomish County Tourism Fund to promote the conference nationally. Sponsored five poetry and writing workshops with Daemond Arrindell at College Place Middle School with support from Friends of the Library [2]. PERFORMING ARTS Presented eight free Summer Concerts in City Park [3], featuring diverse performances sponsored by Acura of Lynnwood and Lynnwood Honda with total attendance about 3000. Co-sponsored the Seattle Opera preview lecture series with Edmonds Sno-Isle Library. VISUAL ARTS Four exhibit spaces featured: work twenty-one regional artists, and group shows including the City’s Hekinan Collection, the Edmonds Arts Festival Museum Collec- tion (EAFF), a group show by past and current Arts Commissioners [4], and artwork shows by local high school students. “Impressions – Paper & Stone” a joint exhibit with the Edmonds Arts Festival Foundation featured artists Jim Ballard and Richard Hestekind exploring the duality and the dynamic interplay between opposites. Other joint exhibits included a Sculpture’s Workshop Exhibit and the joint show of Becca Bernstein and Gwen Seemel. Conducted the Essentially Edmonds Photo Contest, with seventy-three entries by thirty-two photographers and awards funded by the Edmonds Arts Festival Foundation, with first place award going to Tom Newitt. [5] ARTS ASSISTANCE EAC provides assistance and information services to artists, arts organizations and the community. Awarded $8,500 for tourism promotion from Lodging Tax Funds to Olympic Ballet Theatre, Cascade Symphony, Driftwood Players, Edmonds Arts Studio Tour and Sno-King Community Chorale. Published the quarterly EAC Arts Bulletin e-newsletter increasing circulation to over 850. Arts Education & Scholarships: supported Washington State Arts Commission Artists in Residence program in Edmonds Schools. Awarded two Performing Arts Scholarships, one to Hannah King studying dance at George Mason University and the other to Todd Hollenhorst, studying music at Cornish College of the Arts. Scholarships are funded through private donations and revenue from WOTS. COMMUNITY INVOLVEMENT & PARTNERSHIPS Partnered to support and promote the arts, arts education, and cultural tourism in a variety of ways with Edmonds Organizations including: Chamber of Commerce (helped establish Chamber Arts & Culture Committee), Edmonds Arts Festival Foundation (exhibits, Cultural Heritage Tour (CHT), photo contest, and public art), Edmonds Center for the Arts (performance, tourism promotion), Edmonds Community College (WOTS), Sno-Isle Library (lectures, exhibits), Edmonds Historic Preservation Commission and Edmonds Museum (CHT), Hubbard Family Foundation, Bird Fest (exhibit) and local businesses. Organized the “Arts Crush”/ Arts & Humanities month proclamation and information flyer presented at City Council, partnered with the library to organize Arts Crush presentation by Nancy Pearl on books and writing reviews and partnered with Swedish Art Committee, the Library, and EdCC to develop a prototype literary series. PUBLIC ART Worked with Sound Transit on moving “Standing Wave” to its permanent location [6}. On the Fence installation by Edmonds artist Mona Smiley Fairbanks of sheet metal flowers attached to the city fence at 2nd & Dayton [7]. Arranged for fabrication of three new flower basket pole artworks by Peter Reiquam and three by Steve Jensen [8]. Arranged for maintenance of Locals, Beach Launch and Sunning Cormorant [6]. EDMONDS ARTS COMMISSION 2011 Annual Review 36 YEARS OF DEDICATION TO THE ARTS 1 2 3 4 5 8 6 7 Packet Page 302 of 366 PLANNING Participated in development of extended SR99 International District gateway elements project funded with Federal Highway Enhancements [9] funding ($662,000 total). Participated in public meetings, advisory group meetings and selection of art- ist Judith Caldwell for Preserve America grant funded project to create a downtown Cultural Heritage Tour with artist-made interpretive elements and website development ($24,000 matching grant with additional local do- nations for part of the match). Participated in design process for construction of the Hazel Miller Plaza [10]. MISSION The City of Edmonds Arts Commission exists to ensure that the arts are integral to our community’s quality of life, economic vitality, and central identity. The Edmonds Arts Commission works to support the Community Cultural Plan, a component of the City Comprehensive Plan, with goals to: Build Edmonds Identity as a Cultural Destination Encourage Effective Partnerships to Support Cultural Opportunities Develop Cultural Facilities Increase the Visibility and Accessibility of Cultural Events Broaden Community Involvement and Participation 2011 COMMISSIONERS Pam Harold, Joanne Otness, Mary Monfort, Suzy Maloney, Lois Rathvon, Samantha Saether (Chair), and Todd Timmcke STAFF Frances White Chapin, Cultural Services Manager Kris Gillespie, Cultural Services Assistant The Commission meets to advise and recommend on arts issues and arts programs to the Mayor and City Council. For more information call 425-771-0228. EAC meets the first Monday of the month at 6 PM in the Frances Anderson Center Room 113. The public is welcome. Edmonds Arts Commission City of Edmonds Parks, Recreation and Cultural Services Department 700 Main Street Edmonds WA 98020 E d m o n d s A r t s C o m m i s s i o n 2 0 1 1 A N N U A L R E V I E W 9 10 Edmonds Arts Commission Projects and Programs REVENUE EXPENSES 42% - Earned Income 43% - Events & Arts Education 11% - Contributed 6% - Supplies 23% - General Fund 12% - Marketing the Arts and Culture 22% - Lodging Tax Fund 123 22% - Tourism Promotion 123 2% - Public Art* 17% - Public Art *NOTE: The amount of revenue for Public Art varies from year to year depending on City construction projects and private donations. Packet Page 303 of 366 AM-4899 12. City Council Meeting Meeting Date:07/17/2012 Time:15 Minutes Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Action Information Subject Title Confirmation of appointment of Richard Utt to the Architectural Design Board. Recommendation It is recommended by the Mayor and staff that Mr. Utt's appointment to the ADB be confirmed. Previous Council Action Narrative Mr. Utt previously served on the ADB in Position #1 – Architect. He served one term and per Edmonds Municipal Code (EMC) Chapter 10.05.010© he is eligible to serve one more 4-year full term. The position he is being appointed to is Planner. Attachments Richard_Utt Form Review Inbox Reviewed By Date Finalize for Agenda Sandy Chase 06/12/2012 05:01 PM Mayor Dave Earling 06/21/2012 02:09 PM Form Started By: Carolyn LaFave Started On: 06/08/2012 08:51 AM Final Approval Date: 06/21/2012 Packet Page 304 of 366 Packet Page 305 of 366 AM-4962 13. City Council Meeting Meeting Date:07/17/2012 Time:15 Minutes Submitted By:Carrie Hite Department:Parks and Recreation Review Committee: Planning/Parks/Public Works Committee Action: Recommend Review by Full Council Type: Action Information Subject Title Metropolitan Park District Exploratory Committee Recommendation. Recommendation Council request the Exploratory Committee to continue work on a ballot recommendation. Previous Council Action City Council received a presentation on the formation of a Metropolitan Park District on March 27, 2012. The Council requested the Finance committee to work with staff to formulate a plan to explore a MPD. The Finance Committee met on April 10th, and decided to appoint Council member Frank Yamamoto and Council member Diane Buckshnis in a lead role to engage the community to explore this option for Edmonds. Narrative Council member Frank Yamamoto and Council member Diane Buckshnis recruited 40 people to serve on an MPD exploratory committee and formalize a recommendation for City Council prior to the August ballot deadline. The MPD Exploratory committee met in May and June to research, ask questions, talk to other people in the community in order to measure the merits of the formation of a MPD for Edmonds. In addition to the committee, Council members Yamamoto and Buckshnis, and city staff Hite and Hunstock delivered several community presentations, and sent information to the media about the MPD. Upon careful consideration, the MPD committee would like to recommend to the City Council that they consider placing the MPD on a future ballot, for an Edmonds only service area, and governed by the City Council. The committee is also recommending that they continue to explore this and come back to Council with a recommendation on the timing and level of a ballot measure. The committee thought it was too soon to put it on the November ballot. Attached are several documents that the exploratory committee reviewed in exploring the merits of an MPD for Edmonds. Packet Page 306 of 366 Attachments Finance Committee Strategic Direction MPD Exploratory Committee Role News Release MPD FAQ's MPD Comparisons MPD Q and A Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/10/2012 02:16 PM City Clerk Sandy Chase 07/10/2012 02:37 PM Mayor Dave Earling 07/10/2012 02:51 PM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Carrie Hite Started On: 07/10/2012 01:29 PM Final Approval Date: 07/12/2012 Packet Page 307 of 366 Metropolitan Park District Strategic Direction April 3, 2012 Previous Council Action On March 27th, Council received a presentation and overview of a Metropolitan Park District. The Council was interested in exploring this more, and referred the topic to the Finance Committee for further review. Background: The Parks, Recreation, and Cultural service budget has been struggling since 2009. Most significantly, this can be evidenced in the Parks Capital improvement fund, or REET, and the fund balances decreasing in both REET and the Cemetery. For example, in 2006-2009, the average REET revenue was 3.5 Million. In 20010-2011, the average was $500,000. This reduction in revenue has resulted in an unprecedented drop in ongoing maintenance levels of our capital investments in our parks system. The City has responded in a number of ways to the budget difficulties within the past few years. For example, last year, instead of a 2% cut, the Department sought to balance the budget with increased revenue options, including non- resident differential pricing, adding concessions to parks, renegotiating our instructor contracts, hiring less seasonal staff, and relying on the our residents and community to help with projects in the Parks system. But, despite these efforts, residents continue to experience parks that are less attractive, and less responsive to their needs, and there is increasing concern that the hidden impacts of deferred maintenance will soon become more visible and, in the long run, more costly to resolve. While trying to balance the Parks budget, without an increased amount of service level cuts, has been difficult at best. As the City faces an additional deficit next year, there is nowhere left to cut without impacting service level. In addition to this difficult situation, there are some exciting opportunities for Edmonds. The City’s previous feasibility study and concept design of an expanded aquatic complex at Yost pool location is of high interest in the community. The recent discussions with the School District in regard to adding soccer fields at Woodway HS, and the renovation of Civic Stadium are also starting to gain interest. The City is conducting a feasibility study on next steps to rehabilitate Edmonds Marsh, restoring it for wildlife and salmon. In response to these issues, staff presented the idea of a Metropolitan Park District to Council on March 27, 2012. Staff recommended that if Council was interested, it might be best to form an MPD Exploratory Committee. This Committee could be formed with stakeholders representing a broad array of community interests, 1-2 City Council members, and staff support. This Committee could be charged with gathering and interpreting information about the pros and cons of an MPD; explore goals, issues, needs and priorities of Edmonds Parks and Recreation system; direct public outreach strategies such as citizen surveys and open houses and prepare conclusions and recommendations for Council consideration. This Committee could meet over the months of May and June, and be prepared to make recommendation to Council in July. If Council were to consider placing this on the November ballot, it would need to be filed in August. If Council makes this decision, the Committee could then become the voice of the MPD in the community prior to November. Packet Page 308 of 366 City of Edmonds Metropolitan Park District Exploratory Committee April 16, 2012 The Parks, Recreation, and Cultural service budget has been struggling since 2009. Most significantly, this can be evidenced in the Parks Capital improvement fund, or REET ( Real Estate Excise Tax), and the fund balances decreasing in both REET and the Cemetery. For example, in 2006-2009, the average REET revenue was 3.5 Million. In 20010-2011, the average was $500,000. This reduction in revenue has resulted in an unprecedented drop in ongoing maintenance levels of our capital investments in our parks system. The City has responded in a number of ways to the budget difficulties within the past few years. For example, last year, instead of a 2% cut, the Department sought to balance the budget with increased revenue options, including non- resident differential pricing, adding concessions to parks, renegotiating our instructor contracts, hiring less seasonal staff, and relying on the our residents and community to help with projects in the Parks system. But, despite these efforts, residents continue to experience parks that are less attractive, and less responsive to their needs, and there is increasing concern that the hidden impacts of deferred maintenance will soon become more visible and, in the long run, more costly to resolve. While trying to balance the Parks budget, without an increased amount of service level cuts, has been difficult at best. As the City faces an additional deficit next year, there is nowhere left to cut without impacting service level. In addition to this difficult situation, there are some exciting opportunities for Edmonds. The City’s previous feasibility study and concept design of an expanded aquatic complex at Yost pool location is of high interest in the community. The recent discussions with the School District in regard to adding soccer fields at old Woodway High School, and the renovation of Civic Stadium are also starting to gain interest. The City is conducting a feasibility study on next steps to rehabilitate Edmonds Marsh, restoring it for wildlife and salmon. In addition, the city’s long partnership with the Senior Center could benefit with increased funding and addressing capital needs. In response to these issues, City Council has decided to form an Exploratory Committee. This Committee will be charged with gathering and interpreting information about the pros and cons of a Metropolitan Park District ( MPD ); explore goals, issues, needs and priorities of Edmonds Parks and Recreation system; direct public outreach strategies such as citizen surveys and town hall meetings and prepare conclusions and recommendations for Council consideration. This Committee will meet over the months of May and June, and be prepared to make a recommendation to City Council in July. If City Council were to consider placing this on the November ballot, it would need to be filed in August. Following is the process for the Exploratory Committee: Phase 1: What is a Metropolitan Park District? What are the needs and options for funding in the Parks Department? Phase 2: Public relations: Information gathering and dissemination. Neighborhood town hall meetings, online survey, Public hearing, other Packet Page 309 of 366 Phase 3: Analysis and Recommendations to Council June study session with City Council July: Council: decision making, ballot measure language, filing Phase 4: Pro and Con committees Meeting schedule: May 7th: 6:00-8:00 p.m. Library Plaza Room, 2nd floor, Edmonds Library May 23rd, 6:00-8:00 p.m. Library Plaza Room, 2nd floor, Edmonds Library Other meetings: TBD Packet Page 310 of 366 City of Edmonds Explores a Metropolitan Park District As the City of Edmonds prepares for a difficult task of developing a balanced budget for 2013, the Mayor and City Council will need to consider service level cuts, efficiencies, revenue tools, or all of the above. Recently, Council decided to explore the formation of a Metropolitan Park District (MPD), one possible tool that could help balance the budget, and secure dedicated funding for the much loved flower baskets, Yost pool, recreation programs, Senior Center, and parks among other areas. A Metropolitan Park District can be formed for the management, control, improvement, maintenance, and acquisition of parks, parkways, and recreational facilities. If formed as a Citywide MPD, a City Council serves as the governing body. First, an MPD must be voter approved and pass with a simple majority. MPDs allow jurisdictions to levy up to $.75 per $1,000 assessed value. At the maximum levy rate, this would cost a homeowner, with an average home value of $350,000, approximately $21 per month. The Parks budget has been struggling since 2009. This can be evidenced by declining Parks Capital improvement fund and fund balances as a result of decreasing Real Estate Excise Tax (REET) and the Cemetery funds. For example, in 2006-2009, the average annual REET revenue was $3.5 Million. In 2010-2011, the average was $500,000. This reduction in revenue has resulted in an unprecedented drop in ongoing maintenance levels of our parks system. The City has responded in a number of ways to balance the budget such as increasing revenue options, including non-resident fees, concessions in parks; renegotiating instructor contracts; hiring less seasonal staff; and relying on residents to help with Parks projects. Despite these efforts, residents may experience parks that are less attractive, and there is increasing concern that the impacts of deferring maintenance will soon become more visible and in the long run, more costly to address. As the City faces a projected deficit in 2013, there is little to cut within the Parks and Recreation budget without impacting service levels. Providing a dedicated fund for Parks, similar to what’s been created in Bainbridge Island, Des Moines, Tacoma, Pullman, etc., would help maintain the same service level citizen’s currently enjoy, while alleviating some of the burden on the City’s general fund. This would also help curb service level cuts in parks as well as other areas, such as police and public works. There are exciting opportunities that could be explored with the formation of an MPD. The City’s previous feasibility study for an expanded aquatic complex at Yost pool is of high interest in the community. Discussions with the School District in regard to adding soccer fields at old Woodway High School, and the renovation of Civic Stadium are also starting to gain interest. The City is conducting a feasibility study on next steps to rehabilitate Edmonds Marsh. In addition, the city’s long partnership with the Senior Center could benefit with increased funding for much needed capital needs. The City Council has decided to form an MPD Exploratory Committee which will be led by Councilmember Frank Yamamoto with support from Councilmember Diane Buckshnis. The Committee will be charged with gathering information about the pros and cons of forming a Metropolitan Park District; re-examining needs and priorities of the Edmonds Parks and Recreation system; developing public outreach strategies such as citizen surveys and town hall meetings; and preparing recommendations for Council consideration. Packet Page 311 of 366 The Committee will meet during the months of May and June, and will make a recommendation to City Council in July, 2012. If the City Council were to consider placing this on the November ballot, a ballot measure would need to be filed in August. The first two meetings for the MPD Exploratory Committee have been scheduled for May 7 and 23 from 6:00-8:00 p.m. in the 2nd floor Edmonds Library Plaza Room (650 Main Street); the public is welcome to attend. If anyone is interested in serving on the committee, there is an application on the city’s website [ link to website ], or for pick up at City Hall or the Frances Anderson Center. For further information, please contact Carrie Hite, Parks, Recreation, and Cultural Services Director, at carrie.hite@ci.edmonds.wa.us, or 425-771-0230. Packet Page 312 of 366 Metropolitan Park District FAQ City of Edmonds May 2012 What is a Metropolitan Park District: It is a junior taxing district that Cities, Counties, or dedicated area of citizens can form to pay for Parks and Recreation services. What other communities in Washington have formed MPD’s and how are they governed ( Council or Board of Commissioners?) 1. Bainbridge Island MPD, founded 40 years ago, over 1500 acres, 90% of which is protected open space, 5 Elected Board of Commissioners, 6 year terms without pay 2. Des Moines MPD (Mt. Rainier Pool), created 11/2009, same boundaries as City limits, 5 Elected Metro Park Commissioners 3. Eastmont MPD, created 5/2004, 44 acres of parks & 7 miles of Columbia River waterfront asphalt trails, Park Board members elected for 6 year terms. There are 5 elected board positions. Every 2 years elections are held. Positions are staggered at 2 year intervals. 4. Fall City MPD, created 2/2009, governed by 5 elected commissioners 5. Greater Clark Parks District, created 2/2005, governed by Board of Clark County Commissioners; also 30+ citizen advisory committees provide input. District provides funding for maintenance, operations & construction of 30 new neighborhood parks, 5 new community parks, 7 miles of new walking trails & an additional 41 sports fields. 6. Key Peninsula MPD, created 5/2004, 25 miles long and 5 miles wide at widest point (65 sq. miles), Board of Commissioners – 5 members 7. Normandy Park MPD, 11/2009, 100 acres of park land – 6 major parks, 2 of which are low intensity nature preserves. Also, 1 rec center and several mini parks, Board of Park Commissioners, 7 members appointed for 7 year terms 8. Orcas Island P&R District (OIPRD), 5 Elected Commissioners, 4 year terms each, except positions 1 & 3 have 2 year terms. 9. Peninsula MPD (PenMetParks), 5/2004, 585 acres on the Gig Harbor Peninsula, Board of 5 elected Commissioners, Six year staggered terms 10. Port Angeles /William Shore Memorial Pool MPD. Boundaries are City of Port Angeles and Port Angeles School District. Governed by board composed of members of City Council and the County Commissioners to serve ex officio as the Board of MPD through selection of 1 or more members. 11. Pullman MPD, 9/2002, Governed by City Council Packet Page 313 of 366 12. Shelton MPD, 4/10, same as City boundaries, governed by the City Commission serving as ex- officio Board of Directors 13. Si View MPD. 2/2003, 27 square miles (17,310 acres), 5 elected commissioners with staggered 6 year terms 14. Tacoma MPD. 1909, 5 member Board of Park Commissioners with 6 year staggered terms 15. Tukwila Pool MPD, Same boundaries as City of Tukwila, governed by City Council serving as the Board of Commissioners in an ex officio capacity. 16. Village Green MPD (Kingston), 8/10, 5 member Board of Commissioners elected at large Which communities in the state have put an MPD on the ballot that failed? Unfortunately we do not know how many may have been proposed and failed to pass. Since local elections are done county by county and there is no place that information is collected on a statewide basis. What is the RCW that allows Metropolitan Park Districts? RCW 35.61 authorizes cities, counties or a combination of both to form Metropolitan Park Districts by majority vote. This RCW is quite lengthy, and can be found by this link: http://apps.leg.wa.gov/rcw/default.aspx?cite=35.61&full=true#35.61.001 What is the net expenditure amount needed to provide the same level of service as today? $2,164,282. What is included in the $2,164,282? Yost pool operations, recreation programs, discovery programs, athletics, day camps, fitness, gymnastics, Meadowdale preschool, Parks maintenance (mowing, bed maintenance, leaf removal, trash, restroom maintenance, equipment repair, irrigation repairs, backflow testing and playground, turf management, etc.), parks administration. What is the total scope of what’s in parks and recreation. 1. Park Maintenance includes 11 FTE’s, and several seasonal employees that maintain 146 park and city areas, spanning close to 345 acres and 20 facilities, and includes 133 seasonal flower baskets, a cemetery, underwater dive park, and Yost pool. Maintenance duties include turf mowing, trimming, edging, aerating, fertilizing, filling, ballfield maintenance, trash and litter pick up, restroom maintenance and repair, flower program, leaf maintenance, playground inspection and repairs, landscaping, bed maintenance and pruning year around, sprinkler installation and repair which includes parks plumbing & drinking fountains, Yost Pool maintenance, parks equipment repair, such as various types of lawnmowers, weed eaters and chain saws and other small gasoline and diesel equipment, picnic table & bench repairs, walkways & pathways cleaning and repair, park and city building parking lot maintenance, park sign maintenance, responses to vandalism, street tree pruning & maintenance, city wide park trail & pedestrian foot bridge maintenance, staffing for community events ( Arts festival, 4th of July, Wenatchee Youth Circus, Egg Hunt, Taste of Edmonds, Holiday decorating and lighting and other small events). Packet Page 314 of 366 2. Recreation includes providing close to 3000 classes per year with 50,000 people participating in these classes. It includes operating Yost Pool, Frances Anderson Center, and Meadowdale Clubhouse providing a comprehensive aquatics program, environmental education, athletics, fitness, gymnastics, preschool, day camps, general recreation programs, and special events throughout the year. The Recreation program also manages the business operations for the Parks Department, including facility rentals, concessions, instructor contracts, city wide special events, class registrations, website maintenance, marketing, etc. 3. Administration includes oversight of all services, policy and strategic planning, capital projects, Department and City wide leadership, promotion of economic tourism and development, oversight of five citizen boards/commissions. What is on the deferred maintenance list? The deferred maintenance list for parks was created after a thorough analysis of the condition of the current park system. This list would be an ideal level of service needed to maintain the park system without adding longer term costs because of deferred maintenance issues. The cost estimate is $300,000 per year. This includes ongoing play structure repair and replacement, city wide restroom improvements, replacement and updates at park entrances, gateways to the city, city wide parking lot and asphalt pathway improvements, city wide upgrades of turf and drainage, replacement of turf and soil at several ballfields, tennis court and basketball court resurfacing, park amenity maintenance and replacement ( i.e garbage cans, landscape, picnic tables, benches, etc), tree maintenance. What is in the Capital Improvement Plan ( CIP )? An average of $600,000 per year for the next five years is budgeted for various parks capital improvement projects. These include City Park revitalization, Mathay Ballinger Park playground replacement, former Woodway High School field development, Yost pool boiler replacement, Yost pool slide addition, Marina Beach Park playground replacement, Dayton Street Plaza completion, Upgrades to Civic Stadium fields and campus, Edmonds Marsh feasibility study and revitalization, city wide beautification, and sports field upgrades. What is in the Capital Facilities Plan ( CFP )? The City’s CFP seeks to identify longer range plans for facilities for the City of Edmonds. Currently, the Parks CFP identifies the need for a new Aquatic Center, Civic Playfield acquisition and/or development, Former Woodway High School development ( this is also in the CIP, because we are starting to set aside funds for the future development), and a Parks maintenance facility. If the MPD is successful who hires/fires Parks Director? The Parks Director will still report to the Mayor who will do the hiring/firing. All Parks and Recreation services would be provided by the City to the MPD. The MPD Board (City Council) could certainly have input on the hiring selection as well as input on regular performance evaluations, but ultimately these items are the responsibility of the Mayor until/unless the MPD hires its own employees. If the MPD is successful who does the budget? The Parks Director prepares the budget, submits it to the Mayor, and the Mayor presents it to City Council. At that point it is the Council’s budget to modify as it sees fit (this is the same as the City budget). Can the MPD decrease if the economy gets better? Packet Page 315 of 366 The MPD can always, at any time, levy less than what it currently does and less than what it is enabled to levy based on the ballot language that voters approved. If we vote in .38 or .59 and it needs to be increased does it have to go back to a vote? The process is the same as for the City. The levy can increase by any amount in order to capture the 1% increase in total revenue. For instance, if assessed valuation in Edmonds drops by a significant amount (10% or more), the levy rate could increase by a significant amount in order to capture the 1% increase in total revenue. The 1% limit is on total tax collections, not on the levy rate. The only difference between the MPD levy and the City levy is that the MPD will always be limited to $0.75 per $1,000 of AV, and will also be limited to the amount included in the ballot language that voters approved. If the MPD needs to increase revenues beyond the allowable 1% increase, it can ask the voters for a levy lid lift increase. The $0.75 limitation will always be in effect, though, and the MPD could not ask the voters to exceed that. Can you say the Council is the governing board and then change it later to a Board? Yes, but this would have to go back to the voters. This would essentially be creating a new MPD and dissolving the old one. Will the MPD be charged for City services? The MPD would be charged all the same expenses ( with the exception of Cultural Arts )that are now charged to the Parks and Recreation General Fund budget. This includes salaries and benefits, supplies, professional services, operations and maintenance costs, etc. There would not be a separate, added fee just because there is an MPD. However, if the MPD were to be completely independent of the City (with a Board of Commissioners rather than City Council acting as the governing body), it would not be uncommon for there to be an administrative fee or overhead for providing services to the MPD. For instance, if the MPD was completely independent of the City but the City still provided accounting, payroll, financial reporting, risk management, legal, HR, recruiting, and other services to the MPD there could be an administrative cost in addition to the direct cost of providing that service to the MPD. The administrative cost would not be automatic, though, and would be negotiable between the City and the MPD. This, again, though would probably only occur if the MPD were completely separate from the City. Will the employees still be City employees? Yes, in the model being considered by City Council the employees now working in Parks and Recreation would continue to be City employees providing services to the MPD. The MPD could opt to hire its own employees, either initially or later, but there is a likelihood that that would increase total costs due to duplication of effort. For instance, rather than having one accounting and HR staff providing service to both the City and the MPD there would be two separate staffs at each entity. If the MPD is successful can there be an ordinance stating how the money could/should be used, including savings? Will you ask the City Attorney? It would be interesting to know their opinion. Packet Page 316 of 366 Me t r o p o l i t a n P a r k D i s t r i c t C o m p a r i s o n Ju r i s d i c t i o n Le v e l Co u n c i l / Co m m i s s i o n Re a s o n Ot h e r / T i p s Si V i e w M P D .4 7 / 1 0 0 0 O& M , C Co m m i s s i o n Re g i o n a l e n t i t y , o u t s i d e t h e b o u n d a r i e s of o n e c i t y . If P R o p e r a t i o n s a r e t o s t a y c o m p l e t e l y u n d e r o n e c i t y , m a k e s s e n s e f o r M P D t o b e g o v e r n e d b y C i t y Co u n c i l . C o m m i s s i o n s u s u a l l y u s e d f o r u n i n c o r p o r a t e d , m u l t i p l e c i t y a r e a s . Pe n M e t P a r k s .5 9 / 1 0 0 0 O& M , C Co m m i s s i o n Ou t s i d e o n e c i t y ’ s b o u n d a r i e s , r e g i o n a l en t i t y . Co n s i d e r s e r v i c e l e v e l , a n d d o n ’ t s e l l y o u r s e l f s h o r t . If operating in one city, would be much more ef f i c i e n t t o h a v e C i t y C o u n c i l o v e r s e e o p e r a t i o n s . Ke y P e n M P D .3 7 / 1 0 0 0 O& M , C Co m m i s s i o n Co v e r s u n i n c o r p o r a t e d C o u n t y a r e a Cu r r e n t a / v d r o p p i n g , h a v e t o p l a n f o r p r o r a t i o n i n g . Sh e l t o n .5 5 / 1 0 0 0 O& M , C Ci t y C o u n c i l Us e o f e x i s t i n g f o r m o f go v e r n m e n t , le s s d u p l i c a t i o n o f s e r v i c e s Id e n t i f y i n d i r e c t c o s t s a n d s e r v i c e s t h e c i t y w i l l p r o v i d e , b u i l d t h i s i n t o t h e l e v y r a t e . No r m a n d y P a r k .4 5 / 1 0 0 0 O& M , C Ci t y C o u n c i l Ci t y d e s i r e d t o m a i n t a i n c o n t r o l o v e r pa r k s a n d r e c p r o g r a m s , f a c i l i t i e s . Ti m i n g : I f o n a N o v e m b e r b a l l o t , c a n ’ t create a new district until 90 days after the adoption of initial pr o p e r t y t a x l e v y . S o , w o u l d h a v e t o w a i t f o r o n e y e a r . Pu l l m a n .5 0 / 1 0 0 0 O & M , C Ci t y C o u n c i l Ma i n t a i n c o n t r o l o v e r p a r k s y s t e m , as s e t s , q u a l i t y p r o g r a m s . Se t a s i d e fu n d s fo r c a p i t a l , plan for need, go as high as community will tolerate . Gr e a t e r C l a r k .2 7 / 1 0 0 0 Ca p i t a l Co u n t y C o u n c i l Co u n t y b o u n d a r i e s , m a i n t a i n c o n t r o l Di d n ’ t b u d g e t a c c u r a t e l y , h a v e s u b s e q u e n t l y s u s p e n d e d a n y c a p i t a l d e v e l o p m e n t f or MPD parks. Pr o t e c t M P D l e v y , s o i t i s n o t s u b j e c t t o p r o - r a t i o n i n g d u e t o d r o p p i n g a v . Co m m i s s i o n O p e r a t e d : Pr o s : C a n c o v e r l a r g e r t e r r i t o r y , s p e c i f i c a l l y s e t u p f o r P a r k s a n d R e c r e a t i o n , f l e x i b i l i t y , o p e r a t e d i n d e p e n d e n t l y . Co n s : F o r m i n g a n e w a d m i n i s t r a t i v e b o d y i s t i m e c o n s u m i n g , a n d c o s t s m o n e y , C i t y l o s e s c o n t r o l o v e r a s s e t s , n e e d f o r d u p l i c a t e s t a f f i n g a n d s u p p l i e s ( i . e . a c c o u n t i n g , s o f t w a r e , t e l e c o m m u n i c a t i o n s , e t c ) Ne e d f o r d u p l i c a t e e q u i p m e n t ( s t a y i n g a s p a r t o f t h e c i t y , s h a r e d u s e o f l a r g e r e q u i p m e n t , w i t h o u t i t c o s t i n g m o r e m o n e y ) . Pa c k e t Pa g e 31 7 of 36 6 Metropolitan Park District Further questions, answers June 25, 2012 1. How is REET 1 and 2 allocated? Through the CIP/Budget process. See attachment for the policy direction on REET. 2. Are we talking about the MPD being the boundaries of the City and not including the unincorporated areas? Yes, City boundaries only. 3. Who has the operational control of non city owned property, such as Woodway Fields? Whoever owns it, unless the City enters into an Interlocal agreement to gain operational control. 4. P & R advisory committee – would their functions change? This is a function of the Planning Board currently. If there was a Commission that was elected in an oversight capacity for the MPD, then this would no longer be the function of the Planning Board. If the City Council is charged with oversight of the MPD, the Planning Board could still function in an advisory capacity. 5. If we put forward .50/thousand, is the bonding over and above that? The current rate to keep same level of service is .38/thousand av. If we decided to put .50 on the ballot, that would raise an additional $660,000 and could be used for capital, bonding, deferred maintenance issues, etc. 6. What is the plan for this group to come to some kind of consensus? We would like the exploratory group to make a recommendation to the City Council, by majority vote. 7. How is this different than the 2011 proposition that failed? The propositions that were placed on the ballot in 2011 only represented $300,000 for parks deferred maintenance. This proposition was for an additional service level ( deferred maintenance), and was placed on the ballot with not a lot of time, wasn’t preceded with an exploratory committee, and was lumped in with two other proposals. This would be a stand alone, be able to maintain adequate service levels, and possibly add some capital. 8. What would be the cost of total labor and benefit costs with escalation? Labor costs are built in at 2.5%, benefits at 10%. 9. If this is successful, how long will it be before the City’s finances are in trouble? This would lead the city into at least 2017 without having to cut service level. 10. Do we have enough time to sell it? How long do we need to prepare a ballot measure and educate the public? Could we hear from the ESD on this since they run successful campaigns? A majority of the committee last meeting felt there was not enough time to sell this before November. A pro/con committee would need to be formed, and best case scenario is that they would have 6-8 months to prepare. 11. Is this similar to the library becoming a library district? Yes. Packet Page 318 of 366 12. What are we going to do with the savings? Can we commit those dollars? Can we commit future Councils? The savings would help to balance the GF long term. If voted for, the MPD would be permanent. Future Councils could repeal the MPD if they so choose. You could also add ballot language to have it expire, and renewable. 13. What are special election costs? This depends on if there are other districts running levies. It would range from $20,000 ( on the general or primary), to $106,000 ( special election with only Edmonds). If there were a few jurisdictions on the special election, this cost would go down. Packet Page 319 of 366 AM-4978 14. City Council Meeting Meeting Date:07/17/2012 Time:30 Minutes Submitted For:Rob English Submitted By:Megan Cruz Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Report on bids opened June 7, 2012 for the Talbot Road Storm Drain Improvements project and award of contract to Kamins Construction in the amount of $317,178.62. Recommendation Accept bid and award contract to Kamins Construction. Previous Council Action On February 21, 2012 Council authorized Staff to call for bids for the Talbot Road Storm Drain Improvements project. On June 12, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. On June 19, 2012, the Council reviewed this item and moved it forward to the June 26, 2012 Council Meeting for further discussion. On June 26, 2012, the Council scheduled this item for further discussion on the July 17, 2012 Council Meeting. Narrative On June 7, 2012, the City received six (6) bids for the Talbot Road Storm Drain Improvements Project. The bids ranged from a low of $317,178.62 to a high of $754,366.00. The bid tabulation summary is attached as Exhibit 1. Kamins submitted the apparent low bid of $317,178.62. The engineer’s estimate was $338,410. A review of the low bidder’s record was positive. The Talbot Road Storm Drain Improvement Project will upgrade portions of the City’s Storm Drain Pipe system by installing approximately 530 linear feet of 12 and 30-inch storm drain pipe and associated appurtenances near the 8200 block of Talbot Road. The Projects will focus on mitigating drainage issues around the construction area and help improve conveyance of stormwater flow. ESTIMATED CONSTRUCTION BUDGET $317,179 - Contract Award $ 48,000 - 15% Construction Management $ 48,000 - 15% Management Reserve $ 3,172 - 1% for the Arts Packet Page 320 of 366 $416,351 - TOTAL Attachments Exhibit 1 - Bid Tab Exhibit 2 - Site Map Form Review Inbox Reviewed By Date Engineering Robert English 07/12/2012 04:14 PM Public Works Phil Williams 07/12/2012 04:15 PM City Clerk Sandy Chase 07/12/2012 04:16 PM Mayor Dave Earling 07/13/2012 08:42 AM Finalize for Agenda Sandy Chase 07/13/2012 09:42 AM Form Started By: Robert English Started On: 07/12/2012 04:01 PM Final Approval Date: 07/13/2012 Packet Page 321 of 366 Sc h e d u l e A En g i n e e r ' s C o s t O p i n i o n Ka m i n s Ne w W e s t D e v e l o p m e n t We s t w a t e r C o n s t r u c t i o n IC I Ka r - V e l Road Constr NW It e m Qt y Un i t De s c r i p t i o n Sp e c Un i t P r i c e To t a l P r i c e Un i t P r i c e To t a l P r i c e Un i t P r i c e To t a l P r i c e Un i t P r i c e To t a l P r i c e Un i t P r i c e To t a l P r i c e Un i t P r i c e Total Price Unit Price Total Price A1 1 L S M o b i l i z a t i o n / D e m o b SP - 9 5 0, 0 0 0 . 0 0 $ 50 , 0 0 0 . 0 0 $ 40 , 5 5 0 . 4 0 $ 40 , 5 5 0 . 4 0 $ 28 , 0 0 0 . 0 0 $ 28 , 0 0 0 . 0 0 $ 35 , 0 0 0 . 0 0 $ 35 , 0 0 0 . 0 0 $ 40 , 0 0 0 . 0 0 $ 40 , 0 0 0 . 0 0 $ 60 , 0 0 0 . 0 0 $ 60,000.00 $ 100,000.00 $ 100,000.00 $ A2 1 L S S h o r i n g a n d T r e n c h S a f e t y SP - 3 & S P - 9 9 ,0 0 0 . 0 0 $ 9, 0 0 0 . 0 0 $ 10 , 2 0 0 . 0 0 $ 10 , 2 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 30 , 0 0 0 . 0 0 $ 30,000.00 $ 45,000.00 $ 45,000.00 $ A3 1 L S T E S C SP - 2 & S P - 9 4 ,0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 2, 0 0 0 . 0 0 $ 2, 0 0 0 . 0 0 $ 2, 2 0 0 . 0 0 $ 2, 2 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 1,500.00 $ 3,000.00 $ 3,000.00 $ A4 40 9 L F S i l t F e n c e WS D O T 8 - 0 1 . 3 ( 9 ) A 5 .0 0 $ 2, 0 4 5 . 0 0 $ 4. 8 0 $ 1 , 9 6 3 . 2 0 $ 5. 0 0 $ 2 , 0 4 5 . 0 0 $ 5. 0 0 $ 2 , 0 4 5 . 0 0 $ 3. 0 0 $ 1 , 2 2 7 . 0 0 $ 3.00 $ 1 , 2 2 7 . 0 0 $ 9.00 $ 3,681.00 $ A5 4 E A I n l e t P r o t e c t i o n WS D O T 8 - 0 1. 3 ( 9 ) D 10 0 . 0 0 $ 40 0 . 0 0 $ 54 . 0 0 $ 21 6 . 0 0 $ 85 . 0 0 $ 34 0 . 0 0 $ 50 . 0 0 $ 20 0 . 0 0 $ 10 0 . 0 0 $ 40 0 . 0 0 $ 60.00 $ 240.00 $ 90.00 $ 360.00 $ A6 1 L S T r a f f i c C o n t r o l SP - 1 & S P - 9 4 0, 0 0 0 . 0 0 $ 40 , 0 0 0 . 0 0 $ 16 , 9 2 0 . 0 0 $ 16 , 9 2 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 32 , 0 0 0 . 0 0 $ 32 , 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10,000.00 $ 40,000.00 $ 40,000.00 $ A7 1 L S Su r v e y i n g , S t a k i n g & Re f e r e n c i n g SP - 3 , S P - 1 0 1 5, 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 2, 5 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 7, 0 0 0 . 0 0 $ 7, 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 10,000.00 $ 7,000.00 $ 7,000.00 $ A8 51 0 L F I m p o r t e d B a c k f i l l M a t e r i a l SP - 1 0 1 2. 0 0 $ 6, 1 2 0 . 0 0 $ 16 2 . 2 1 $ 82 , 7 2 7 . 1 0 $ 10 . 0 0 $ 5, 1 0 0 . 0 0 $ 30 . 0 0 $ 1 5 , 3 0 0 . 0 0 $ 55 . 0 0 $ 2 8 , 0 5 0 . 0 0 $ 0.25 $ 127.50 $ 45.00 $ 22,950.00 $ A9 20 0 C Y Im p o r t e d F o u n d a t i o n B a s e Ma t e r i a l SP - 1 0 1 2. 0 0 $ 2, 4 0 0 . 0 0 $ 51 . 6 0 $ 1 0 , 3 2 0 . 0 0 $ 40 . 0 0 $ 8, 0 0 0 . 0 0 $ 10 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 40 . 0 0 $ 8, 0 0 0 . 0 0 $ 27.00 $ 5,400.00 $ 45.00 $ 9,000.00 $ A1 0 22 L F 1 2 " D i a . D I P S D P i p e C L - 5 2 SP - 1 0 1 00 . 0 0 $ 2, 2 0 0 . 0 0 $ 11 2 . 9 1 $ 2, 4 8 4 . 0 2 $ 25 0 . 0 0 $ 5, 5 0 0 . 0 0 $ 10 0 . 0 0 $ 2, 2 0 0 . 0 0 $ 15 0 . 0 0 $ 3, 3 0 0 . 0 0 $ 15 0 . 0 0 $ 3,300.00 $ 300.00 $ 6,600.00 $ A1 1 51 0 L F 30 " D i a P r o f i l e W a l l P V C S D Pi p e SP - 1 1 1 20 . 0 0 $ 61 , 2 0 0 . 0 0 $ 99 . 3 4 $ 5 0 , 6 6 3 . 4 0 $ 31 0 . 0 0 $ 1 5 8 , 1 0 0 . 0 0 $ 28 5 . 0 0 $ 1 4 5 , 3 5 0 . 0 0 $ 33 0 . 0 0 $ 1 6 8 , 3 0 0 . 0 0 $ 47 0 . 0 0 $ 2 3 9 , 7 0 0 . 0 0 $ 350.00 $ 178,500.00 $ A1 2 11 5 L F T e m p o r a r y T r e n c h P a t c h SP - 1 1 5 .0 0 $ 57 5 . 0 0 $ 22 . 4 3 $ 2, 5 7 9 . 4 5 $ 20 . 0 0 $ 2, 3 0 0 . 0 0 $ 20 . 0 0 $ 2, 3 0 0 . 0 0 $ 30 . 0 0 $ 3, 4 5 0 . 0 0 $ 8.00 $ 920.00 $ 125.00 $ 14,375.00 $ A1 3 11 5 L F Cr u s h e d S u r f a c i n g B a s e Co u r s e SP - 1 1 1 8. 0 0 $ 2, 0 7 0 . 0 0 $ 39 . 3 9 $ 4, 5 2 9 . 8 5 $ 18 . 0 0 $ 2, 0 7 0 . 0 0 $ 20 . 0 0 $ 2, 3 0 0 . 0 0 $ 30 . 0 0 $ 3, 4 5 0 . 0 0 $ 2.00 $ 230.00 $ 45.00 $ 5,175.00 $ A1 4 11 5 L F HM A C L 1 / 2 " P G 5 8 - 2 2 , tr e n c h p a t c h 4 - i n c h d e p t h SP - 5 , S P - 1 1 1 60 . 0 0 $ 18 , 4 0 0 . 0 0 $ 66 . 0 0 $ 7, 5 9 0 . 0 0 $ 60 . 0 0 $ 6, 9 0 0 . 0 0 $ 80 . 0 0 $ 9, 2 0 0 . 0 0 $ 10 0 . 0 0 $ 11 , 5 0 0 . 0 0 $ 62.00 $ 7,130.00 $ 175.00 $ 20,125.00 $ A1 5 1 L S S i t e R e s t o r a t i o n SP - 4 , S P - 1 2 1 5, 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 4, 7 0 4 . 0 0 $ 4, 7 0 4 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 15 , 0 0 0 . 0 0 $ 15,000.00 $ 20,000.00 $ 20,000.00 $ A1 6 1 L S A s - B u i l t s SP - 6 , S P - 1 2 2 ,0 0 0 . 0 0 $ 2, 0 0 0 . 0 0 $ 1, 2 0 0 . 0 0 $ 1, 2 0 0 . 0 0 $ 50 0 . 0 0 $ 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 30 0 . 0 0 $ 300.00 $ 2,000.00 $ 2,000.00 $ A1 7 1 E S T M i n o r C h a n g e s SP - 1 2 5 ,0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ A1 8 1 E A MH 6 0 " D i a m a t e r T y p e 3 Le s s T h a n 6 ' d e e p SP - 1 2 3 ,0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 2, 9 2 0 . 8 0 $ 2, 9 2 0 . 8 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 5,000.00 $ 9,000.00 $ 9,000.00 $ A1 9 1 E A MH 6 0 " D i a m a t e r T y p e 3 6 ' to L e s s T h a n 1 2 ' d e e p SP - 1 2 5 ,0 0 0 . 0 0 $ 5, 0 0 0 . 0 0 $ 3, 4 0 9 . 2 0 $ 3, 4 0 9 . 2 0 $ 4, 5 0 0 . 0 0 $ 4, 5 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 7, 5 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 6,000.00 $ 17,000.00 $ 17,000.00 $ A2 0 1 E A MH 6 0 " D i a m a t e r T y p e 3 1 2 ' to L e s s T h a n 1 8 ' d e e p SP - 1 2 8 ,0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 3, 6 7 6 . 8 0 $ 3, 6 7 6 . 8 0 $ 6, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ 17 , 0 0 0 . 0 0 $ 17,000.00 $ 27,000.00 $ 27,000.00 $ A2 1 2 E A MH 6 0 " D i a m a t e r T y p e 3 1 8 ' to L e s s T h a n 2 4 ' d e e p SP - 1 2 1 2, 0 0 0 . 0 0 $ 24 , 0 0 0 . 0 0 $ 6, 8 7 3 . 6 0 $ 13 , 7 4 7 . 2 0 $ 10 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 12 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 40 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 40,000.00 $ 45,000.00 $ 90,000.00 $ A2 2 1 E A C B T y p e 2 6 0 " D i a SP - 1 2 3 ,0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 3 1 6 . 8 0 $ 3, 3 1 6 . 8 0 $ 2, 6 0 0 . 0 0 $ 2, 6 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 6, 0 0 0 . 0 0 $ 6,000.00 $ 11,000.00 $ 11,000.00 $ A2 3 1 E A CB T y p e 2 6 0 " D i a w i t h T i d e Ga t e SP - 1 3 2 0, 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 10 , 0 6 4 . 4 0 $ 10 , 0 6 4 . 4 0 $ 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 12 , 5 0 0 . 0 0 $ 12 , 5 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 16 , 0 0 0 . 0 0 $ 16,000.00 $ 15,000.00 $ 15,000.00 $ A2 4 1 E A 12 " C o n n e c t i o n t o E x i s t Dr a i n a g e S t r u c t WS D O T 7 - 0 5 . 3 ( 3 ) , S P- 1 3 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 60 0 . 0 0 $ 60 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 50 0 . 0 0 $ 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 8 0 0 . 0 0 $ 1,800.00 $ 10,000.00 $ 10,000.00 $ A2 5 1 E A 30 " C o n n e c t i o n t o E x i s t Dr a i n a g e S t r u c t WS D O T 7 - 0 5 . 3 ( 3 ) , S P- 1 3 10 , 0 0 0 . 0 0 $ 10 , 0 0 0 . 0 0 $ 90 0 . 0 0 $ 90 0 . 0 0 $ 3, 5 0 0 . 0 0 $ 3, 5 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 8, 0 0 0 . 0 0 $ 4, 0 0 0 . 0 0 $ 4,000.00 $ 20,000.00 $ 20,000.00 $ A2 6 2 E A Pl u g E x i s t i n g P i p e i n E x i s t Dr a i n a g e S t r u c t WS D O T 7 - 0 8 . 3 ( 4 ) , S P- 1 3 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 60 0 . 0 0 $ 1, 2 0 0 . 0 0 $ 30 0 . 0 0 $ 60 0 . 0 0 $ 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 50 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 1, 4 0 0 . 0 0 $ 2,800.00 $ 4,500.00 $ 9,000.00 $ A2 7 3 E A Re l o c a t i o n o f E x i s t i n g W a t e r Se r v i c e P i p e SP - 1 4 1 ,0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 1, 2 0 0 . 0 0 $ 3, 6 0 0 . 0 0 $ 50 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 1, 2 5 0 . 0 0 $ 3, 7 5 0 . 0 0 $ 50 0 . 0 0 $ 1,500.00 $ 1,000.00 $ 3,000.00 $ A2 8 3 E A Re l o c a t i o n o f E x i s t i n g S e w e r Se r v i c e P i p e SP - 1 4 1 ,0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 1, 4 4 0 . 0 0 $ 4, 3 2 0 . 0 0 $ 1, 0 0 0 . 0 0 $ 3, 0 0 0 . 0 0 $ 1, 5 0 0 . 0 0 $ 4, 5 0 0 . 0 0 $ 1, 2 5 0 . 0 0 $ 3, 7 5 0 . 0 0 $ 50 0 . 0 0 $ 1,500.00 $ 10,000.00 $ 30,000.00 $ A2 9 60 L F A s p h a l t R o l l C u r b SP - 1 4 5 .0 0 $ 30 0 . 0 0 $ 3. 6 0 $ 21 6 . 0 0 $ 15 . 0 0 $ 90 0 . 0 0 $ 20 . 0 0 $ 1, 2 0 0 . 0 0 $ 15 . 0 0 $ 90 0 . 0 0 $ 8.00 $ 480.00 $ 55.00 $ 3,300.00 $ A3 0 60 S F A s p h a l t S i d e w a l k SP - 1 4 2 0. 0 0 $ 1, 2 0 0 . 0 0 $ 6. 0 0 $ 36 0 . 0 0 $ 8. 0 0 $ 48 0 . 0 0 $ 25 . 0 0 $ 1, 5 0 0 . 0 0 $ 15 . 0 0 $ 90 0 . 0 0 $ 16.00 $ 960.00 $ 55.00 $ 3,300.00 $ A3 1 10 C Y C o n t r o l l e d D e n s i t y F i l l SP - 1 4 , W S D O T 2 - 0 9. 3 ( 1 ) E 50 . 0 0 $ 50 0 . 0 0 $ 12 0 . 0 0 $ 1, 2 0 0 . 0 0 $ 12 5 . 0 0 $ 1, 2 5 0 . 0 0 $ 12 5 . 0 0 $ 1, 2 5 0 . 0 0 $ 11 0 . 0 0 $ 1, 1 0 0 . 0 0 $ 90.00 $ 900.00 $ 400.00 $ 4,000.00 $ A3 2 1 F A D e w a t e r i n g SP - 7 , S P - 1 4 , W SD O T 1 - 0 9 . 6 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20 , 0 0 0 . 0 0 $ 20,000.00 $ 20,000.00 $ 20,000.00 $ Su b t o t a l 3 3 8 , 4 1 0 . 0 0 $ Su b t o t a l 3 1 7 , 1 7 8 . 6 2 $ Su b t o t a l 3 1 9 , 1 8 5 . 0 0 $ Su b t o t a l 3 7 8 , 5 4 5 . 0 0 $ Su b t o t a l 4 4 4 , 0 7 7 . 0 0 $ Su b t o t a l 5 1 4 , 0 1 4 . 5 0 $ Subtotal 7 5 4 , 3 6 6 . 0 0 $ 9. 5 % T a x N/ A 9. 5 % T a x N / A 9 . 5 % T a x N / A 9 . 5 % T a x N / A 9 . 5 % T a x N / A 9 . 5 % T a x N / A 9 . 5 % T a x N / A To t a l C o n t r a c t 33 8 , 4 1 0 . 0 0 $ To t a l C o n t r a c t 31 7 , 1 7 8 . 6 2 $ To t a l C o n t r a c t 31 9 , 1 8 5 . 0 0 $ To t a l C o n t r a c t 37 8 , 5 4 5 . 0 0 $ To t a l C o n t r a c t 44 4 , 0 7 7 . 0 0 $ To t a l C o n t r a c t 514,014.50 $ Total Contract 754,366.00 $ 7- J u n - 1 2 CI T Y O F E D M O N D S T A L B O T R O A D S T O R M D R A I N A G E E9 F B / c 3 0 7 BI D T A B Pa c k e t Pa g e 32 2 of 36 6 Packet Page 323 of 366 AM-4977 15. City Council Meeting Meeting Date:07/17/2012 Time:5 Minutes Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Planning, Parks, Public Works Type: Action Information Subject Title Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of contract to Totem Electric in the amount of $277,207.73. Recommendation Accept bid and award contract to Totem Electric. Previous Council Action March 4, 2008, Council authorized staff to call for bids for the decorative illumination elements. October 21, 2008, Council authorized the purchase of light poles and electrical components for the project. August 17, 2009, authorization was approved to advertise for construction bids, but due to subsequent delays the project was not advertised. June 14, 2011, an update was presented to inform Council about additional federal funding and the status of the expanded project. On February 12, 2012, Staff provided a project update to the Planning, Park and Public Works Council Committee. On March 20, 2012, the City Council authorized the purchase of light poles and electrical components for the SR 99 International District Enhancements Project through US Communities Interlocal Cooperative Purchasing Agreement. On July 10, 2012, the Planning, Parks and Public Works committee reviewed this item and recommended it be presented to the City Council for approval. Narrative On May 22, 2012, the City received two bids for the SR99 International District Enhancements Project. Packet Page 324 of 366 On May 22, 2012, the City received two bids for the SR99 International District Enhancements Project. Totem Electric provided the low bid of $277, 208 and the second bid submitted by Transportation Systems was $344,307. The Engineer’s Estimate was $306,254. A review of the low bidder’s record was positive. The SR 99 International District Enhancements Project is an Economic Development Department project with the primary goal of promoting economic development through creating a visual gateway for the International District commercial area, enhancing district identity and improving illumination and pedestrian safety. Please see the attached project description and map. Below is the estimated construction budget: Estimated Construction Budget Contract Award $277,208 Construction Management $74,000 10% Management Reserve $27,800 Street Light Early Procurement Contract $76,000 Artist $8,000 Total $463,008 The project has received a total of $662,000 in grants and the construction costs above will be paid from the 129 Fund. The 2012 budget of $313,000 was amended in the first quarter of this year to roll over unspent funds from 2011. The amended 2012 budget is $482,000. Attachments Project Description Project Map Bid Tab Form Review Inbox Reviewed By Date Engineering Robert English 07/12/2012 03:12 PM Public Works Phil Williams 07/12/2012 03:52 PM City Clerk Sandy Chase 07/12/2012 03:55 PM Mayor Dave Earling 07/12/2012 04:05 PM Finalize for Agenda Sandy Chase 07/12/2012 04:10 PM Form Started By: Robert English Started On: 07/12/2012 03:05 PM Final Approval Date: 07/12/2012 Packet Page 325 of 366 Edmonds International District Enhancements Project Artist Concept Drawing Project Scope The Edmonds International District area is located approximately between 238th and 224th streets on both sides of SR 99. The project area focuses on the stretch between 230th and just north of 224th. Lighting and streetscape improvements will be installed to create a visual gateway for the district, improve illumination and pedestrian safety, and promote economic development. Funding In 2006, the City of Edmonds was awarded a $316,000 grant under the Federal Transportation Enhancement Program to improve the aesthetics and pedestrian safety within the Edmonds International District on SR 99. Additional funding of $57,000 was awarded in 2008, and the project was expanded in 2011 with an additional grant of $289,000 secured by the City for a total PE and Construction budget of $662,000 in federal funds. Artist Concept Drawing Background The International District area, located approximately between 238th and 224th on SR 99, is highly visible to drivers, transit riders and pedestrians. Although, the average daily traffic count is approximately 35,000 drivers and Community Transit records over one million bus passenger trips per year along the Highway 99 corridor, this stretch of Packet Page 326 of 366 highway lacks a clear visual identity and could benefit from pedestrian improvements. In 2004, the City of Edmonds Highway 99 Task Force commissioned two consultant studies by the firms Makers and Berk & Associates to assess economic development, urban design, and mobility for pedestrians and automobiles. The major recommendation was to work on identifying “districts of activity” within the corridor. Signage or artistic elements, which are lacking within the Edmonds International District, have proven effective in other international districts, such as the Uwajimaya Village area in Seattle. The Edmonds International District consists of several international-themed plazas. The City and business community would like to encourage more pedestrian activity between the different plazas on both sides of the highway. Due to the growing cluster of international and ethnic merchants in one section, the 2006 City of Edmonds Streetscape Plan identified the area centering on the intersection of 76th and SR 99 as a key site for gateway identification. Enhancement Project Elements The grant funded enhancements include: replacing 13 - 14 existing cobra head poles on the east side of SR 99 with decorative street lighting in new foundations; adding signature streetscape/gateway elements to 7 of the poles through artist designed pedestrian lights and standard pedestrian arms on the other poles; installing a new service cabinet on the west side of SR 99 south of 76th and at least 5 new pedestrian level lights with small banner signage; including district ID graphic panel signage on the large poles; adding a graphic to existing street signs (i.e. 224th) to meet way-finding and district identity objectives; resurfacing the asphalt median island at 76th and SR 99 with an enhanced hardscape treatment of stamped colored concrete and new curbs; installing an artist made sculptural gateway element on the island; and adding ADA ramps to the sidewalk crosswalks at the island. These enhancements will improve comfort and attractiveness of the district for transit riders and pedestrians and enhance the overall aesthetics for drivers through the area. From a marketing perspective, the intent is for these enhancements to help visually “brand” the Edmonds International District as a key shopping area north of Seattle. Process Initiated by the Economic Development Department, the project is being managed by Engineering and Cultural Services. Local businesses were contacted and public input was solicited prior to and during the Arts Commission facilitated competitive process for artist selection. Schedule The full project went out to bid in late spring of 2012 with completion expected by late fall 2012. Contact: Frances Chapin, chapin@ci.edmonds.wa.us Packet Page 327 of 366 Packet Page 328 of 366 BID TAB - SR 99 Lighting E6MA/c238 5/22/12 Base Bid BI #Item Description Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 Minor Changes 1-04.4 1 FA $5,000 $5,000 $5,000.00 $5,000.00 $5,000.00 $5,000.00 2 Roadway Surveying 1-05 1 LS $3,000 $3,000 $3,011.00 $3,011.00 $5,000.00 $5,000.00 3 As-Built Drawings 1-05SP 1 LS $500 $500 $889.00 $889.00 $500.00 $500.00 4 SPCC Plan 1-07 1 LS $1,000 $1,000 $889.00 $889.00 $1,000.00 $1,000.00 5 Mobilization 1-09 1 LS $35,000 $35,000 $28,161.00 $28,161.00 $30,000.00 $30,000.00 6 Project Temporary Traffic Control (Min. Bid $2,500.00)1-10SP 1 LS $8,000 $8,000 $15,915.00 $15,915.00 $33,550.00 $33,550.00 7 Off Duty Uniformed Police Officer (Min. Bid $45.00)1-10SP 100 HR $45 $4,500 $83.70 $8,370.00 $65.00 $6,500.00 8 Removal of Structure and Obstruction 2-02 1 LS $15,000 $15,000 $7,474.00 $7,474.00 $12,258.00 $12,258.00 9 Remove Cement Conc. Sidewalk 2-02SP 380 SY $12 $4,560 $21.40 $8,132.00 $15.05 $5,719.00 10 Private Property Restoration 2-02SP 1 FA $1,500 $1,500 $1,500.00 $1,500.00 $1,500.00 $1,500.00 11 Crushed Surfacing Top Course 4-04SP 100 TON $40 $4,000 $48.30 $4,830.00 $48.00 $4,800.00 12 Conc. Class 3000, Integrally Colored 6-02SP 18 CY $420 $7,560 $334.60 $6,022.80 $853.00 $15,354.00 13 Erosion/ Water Pollution Control 8-01SP 1 FA $4,500 $4,500 $4,500.00 $4,500.00 $4,500.00 $4,500.00 14 Cement Conc. Curb and Gutter, Type A 8-04SP 150 LF $40 $6,000 $43.00 $6,450.00 $61.00 $9,150.00 15 Cement Conc. Vertical Curb 8-04SP 70 LF $35 $2,450 $38.20 $2,674.00 $35.00 $2,450.00 16 Cement Conc. Sidewalk 8-14 483 SY $42 $20,286 $39.90 $19,271.70 $68.95 $33,302.85 17 Cement Conc. Curb Ramp, Single Directional 8-14 2 EA $2,500 $5,000 $1,655.10 $3,310.20 $1,425.00 $2,850.00 18 Stamped Conc. Surface Treatment 8-14SP 1230 SF $20 $24,600 $12.10 $14,883.00 $6.60 $8,118.00 19 Temporary Illumination System, Complete 8-20SP 1 LS $5,000 $5,000 $14,444.00 $14,444.00 $23,580.00 $23,580.00 20 Illumination System, Complete 8-20SP 1 LS $97,800 $97,800 $87,619.00 $87,619.00 $91,797.00 $91,797.00 21 Installation of Decorative Pole 8-20SP 1 LS $1,000 $1,000 $1,496.00 $1,496.00 $9,199.00 $9,199.00 22 Unistrut Post 8-21SP 1 EA $250 $250 $404.00 $404.00 $1,075.00 $1,075.00 23 Pavement Markings 8-22SP 1 LS $3,000 $3,000 $3,227.00 $3,227.00 $3,490.00 $3,490.00 24 Banner Signage for Pedestrian Light Poles 8-30SP 5 EA $700 $3,500 $190.00 $950.00 $155.00 $775.00 25 Large Banner Signage for Street Light Poles 8-30SP 14 EA $1,000 $14,000 $411.00 $5,754.00 $295.00 $4,130.00 26 Mast Arm Street Sign 8-31SP 4 EA $500 $2,000 $397.00 $1,588.00 $851.00 $3,404.00 Subtotal $279,006 $256,765 $319,002 9.5% Tax $1,663 $636.88 $465.98 Base Bid Total $280,668.50 $257,401.58 $319,468 Additive Alternate 1 27 Furnish and Installation of One Additional Pedestrian Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00 28 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $190.00 $190.00 $155.00 $155.00 Subtotal $8,500.00 $6,584.00 $8,265.00 9.5% Tax on BI 28 Only $28.50 $18.05 $14.73 A1 Total $8,528.50 $6,602.05 $8,279.73 A1 + Base Bid $289,197.00 $264,003.63 $327,748 Additive Alternate 2 29 Furnish and Installation of One Additional Pedestrian Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00 30 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $0.00 $190.00 $155.00 $155.00 Subtotal $8,500.00 $6,584.00 $8,265.00 9.5% Tax on BI 30 Only $28.50 $18.05 $14.73 Total $8,528.50 $6,602.05 $8,279.73 A2 + Base Bid $289,197.00 $264,003.63 $336,027 Additive Alternate 3 31 Furnish and Installation of One Additional Pedestrian Street Light 8-20SP 1 LS $8,200 $8,200 $6,394.00 $6,394.00 $8,110.00 $8,110.00 32 Banner Signage for Pedestrian Light Pole 8-30SP 1 EA $300 $300 $190.00 $190.00 $155.00 $155.00 Subtotal $8,500.00 $6,584.00 $8,265.00 9.5% Tax on BI 32 Only $28.50 $18.05 $14.73 Total $8,528.50 $6,602.05 $8,279.73 A1 + A2 + A3 + Base Bid $306,254.00 $277,207.73 $344,307.00 Engineers Estimate Totem Electric Transportation Systems Packet Page 329 of 366 AM-4967 16. City Council Meeting Meeting Date:07/17/2012 Time:10 Minutes Submitted For:Shawn Hunstock Submitted By:Debra Sharp Department:Finance Committee: Finance Type: Action Information Subject Title 2012 July Budget Amendment Recommendation Approval of the 2012 July Budget Amendment Previous Council Action Reviewed by Finance Committee Narrative The first part of the budget amendment carries forward the ending 2011 fund balances per the CAFR and will adjust the 2012 beginning fund balances. There is a capital expenditure reduction in the Parks Construction Fund related to the beginning fund balance adjustment. The current revenue and expenditure appropriations would cause a negative fund balance so C. Hite is recommending a reduction to the capital expenditure line item at this time. The largest portion of the budget amendment, excluding the beginning fund balance adjustments, pertains to the 2011 debt issue which closed on 12/28/2011. During the 2012 budget process last fall, the City was working on a new debt issue but did not know the exact timing of it. The City budgeted principal and interest payments for the 1998 and 2003 Water/Sewer Bonds along with an estimate for the 2011 new debt proceeds. The budget amendment included in this packet removes the refunded 1998 and 2003 Water/Sewer Revenue Bond payments and the estimated 2011 debt issue payments and requests expenditure appropriations for the amounts listed on the 2011 Water/Sewer Revenue Bond schedule. Both the Utility Fund and Capital Improvement Reserve Fund decrease their 2012 expenditures which result in an increase to ending fund balance. The two reasons for the decrease in expenditures is the costs savings for 2012 in the amount of $119,715 in regards to refunding the 1998 and 2003 bonds and the percentage rate used during the budget process compared to the interest rate the City received for the 2011 debt proceeds. During the budget process the City used 4.5% compared to the actual interest rate received which was 3.6%. There were two account coding issues discovered during the 2011 audit process. In order to meet the definition of a Special Revenue Fund, the City needs to directly receipt the 25% recorded in the Tourism Promotions Fund instead of processing it through an interfund transfer. Included is a budget amendment reducing the interfund transfer between the Hotel/Motel Tax Fund and the Tourism Promotions Fund and an adjustment for the effected revenue accounts. The transfer of funds between the TBD Fund and the Street Fund is the reverse. The City was recording an expenditure out of the TBD Fund and a revenue Packet Page 330 of 366 into the Street Fund. It was determined the funds transferred from the TBD Fund into the Street Fund should be in the form of an interfund transfer. There is only one budget amendment related to the General Fund in the amount of $2,656. This is a request for a small equipment purchase in the Parks Department and is offset by a parks donation in the same amount. The Engineering Department included a request in the Utility Construction Fund for costs associated with the monitoring of Pioneer Way Road. The final budget amendment is a request to transfer excess cash in the debt service funds to a reserve fund titled Risk Management Reserve Fund. The specifics of the reserve fund and transfer will be addressed when the reserve policy is brought before the finance committee later this year. Attachments 2012 July Budget Amendment Form Review Inbox Reviewed By Date Finance Shawn Hunstock 07/12/2012 08:46 AM City Clerk Sandy Chase 07/12/2012 09:09 AM Mayor Dave Earling 07/12/2012 11:09 AM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Debra Sharp Started On: 07/12/2012 08:07 AM Final Approval Date: 07/12/2012 Packet Page 331 of 366 1 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3886 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, previous actions taken by the City Council require Interfund Transfers and increases in appropriations; and WHEREAS, state law requires an ordinance be adopted whenever money is transferred from one fund to another; and WHEREAS, the City Council has reviewed the amended budget appropriations and information which was made available; and approves the appropriation of local, state, and federal funds and the increase or decrease from previously approved programs within the 2012 Budget; and WHEREAS, the applications of funds have been identified; THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 1. of Ordinance No. 3886 adopting the final budget for the fiscal year 2012 is hereby amended to reflect the changes shown in “Exhibit A” and “Exhibit B” adopted herein by reference. Section 2 Council authorizes the Administrative Services Director the authority to establish two reserve funds – 010 Reserve Fund and 011 Risk Management Reserve Fund. Packet Page 332 of 366 2 Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR, DAVE EARLING ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY ___ JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 333 of 366 3 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3886 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________,2012. CITY CLERK, SANDRA S. CHASE Packet Page 334 of 366 EXHIBIT “A”: Budget Amendments by Revenue (July 2012) 4 ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 Amended NO.DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 July 2012 Budget 001 GENERAL FUND 33,006,588$ 7,930$ -$ 2,656$ 33,017,174$ 004 CRIMINAL INVESTIGATIONS - - - - - 006 EMERGENCY/FINANCIAL RESERVE - - - - - 009 LEOFF-MEDICAL INS. RESERVE 600,550 - - - 600,550 010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 - - - 2,200 011 RISK MANAGEMENT RESERVE FUND - - - 244,000 244,000 104 DRUG ENFORCEMENT FUND 28,200 - - - 28,200 111 STREET FUND 1,313,650 - - - 1,313,650 112 COMBINED STREET CONST/IMPROVE 2,006,864 - - - 2,006,864 113 MULTIMODAL TRANSPORTATION FD.- - - - - 116 BUILDING MAINTENANCE 56,860 - - - 56,860 117 MUNICIPAL ARTS ACQUIS. FUND 58,325 - - - 58,325 118 MEMORIAL STREET TREE 28 - - - 28 120 HOTEL/MOTEL TAX REVENUE FUND 69,200 - - (17,250) 51,950 121 EMPLOYEE PARKING PERMIT FUND 20,140 - - - 20,140 122 YOUTH SCHOLARSHIP FUND 2,525 - - - 2,525 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - 19,000 125 PARK ACQ/IMPROVEMENT 590,850 77,000 103,000 - 770,850 126 SPECIAL CAPITAL FUND 590,800 - - - 590,800 127 GIFTS CATALOG FUND 10,759 - - - 10,759 129 SPECIAL PROJECTS FUND 313,004 169,000 - - 482,004 130 CEMETERY MAINTENANCE/IMPROV 119,850 - - - 119,850 132 PARKS CONSTRUCTION 1,185,000 104,414 - - 1,289,414 136 PARKS TRUST FUND 177 - - - 177 137 CEMETERY MAINTENANCE TRUST FD 14,600 - - - 14,600 138 SISTER CITY COMMISSION 5,230 - - - 5,230 211 LID FUND CONTROL 46,700 - - - 46,700 213 LID GUARANTY FUND 46,725 105,000 - - 151,725 234 LTGO BOND DEBT SERVICE FUND 478,573 - - - 478,573 411 COMBINED UTILITY OPERATION 15,306,920 150,000 - - 15,456,920 412 COMBINED UTILITY CONST/IMPROVE 7,888,400 - - - 7,888,400 414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 457,012 - - 1,583,389 511 EQUIPMENT RENTAL FUND 1,076,456 - - - 1,076,456 617 FIREMEN'S PENSION FUND 94,423 - - - 94,423 631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - 600,000 Totals 66,678,974$ 1,070,356$ 103,000$ 229,406$ 68,081,736$ Packet Page 335 of 366 EXHIBIT “B”: Budget Amendments by Expenditure (July 2012) 5 ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012 FUND FUND 3861 3882 3886 Amended NO.DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 July 2012 Budget 001 GENERAL FUND 32,949,288$ 211,384$ 103,000$ 2,656$ 33,266,328$ 004 CRIMINAL INVESTIGATIONS - - - - - 006 EMERGENCY/FINANCIAL RESERVE - - - - - 009 LEOFF-MEDICAL INS. RESERVE 619,811 - - - 619,811 010 PUBLIC SAFETY EMERGENCY RESERVE - - - - - 011 RISK MANAGEMENT RESERVE FUND - - - - 104 DRUG ENFORCEMENT FUND 80,233 - - - 80,233 111 STREET FUND 1,604,948 20,200 - - 1,625,148 112 COMBINED STREET CONST/IMPROVE 2,075,625 31,803 - - 2,107,428 113 MULTIMODAL TRANSPORTATION FD.- - - - - 116 BUILDING MAINTENANCE 245,000 - - - 245,000 117 MUNICIPAL ARTS ACQUIS. FUND 134,550 - - - 134,550 118 MEMORIAL STREET TREE - - - - - 120 HOTEL/MOTEL TAX REVENUE FUND 73,750 - - (17,250) 56,500 121 EMPLOYEE PARKING PERMIT FUND 26,086 - - - 26,086 122 YOUTH SCHOLARSHIP FUND 4,000 - - - 4,000 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - 19,000 125 PARK ACQ/IMPROVEMENT 875,000 77,000 103,000 - 1,055,000 126 SPECIAL CAPITAL FUND 697,717 - - - 697,717 127 GIFTS CATALOG FUND 12,275 - - - 12,275 129 SPECIAL PROJECTS FUND 313,000 170,500 - - 483,500 130 CEMETERY MAINTENANCE/IMPROV 172,005 - - - 172,005 132 PARKS CONSTRUCTION 1,187,000 210,000 - (20,800) 1,376,200 136 PARKS TRUST FUND - 6,930 - - 6,930 137 CEMETERY MAINTENANCE TRUST FD - - - - - 138 SISTER CITY COMMISSION 4,600 - - - 4,600 211 LID FUND CONTROL 46,500 105,000 - - 151,500 213 LID GUARANTY FUND - - - 244,000 244,000 234 LTGO BOND DEBT SERVICE FUND 478,573 - - - 478,573 411 COMBINED UTILITY OPERATION 15,598,246 191,481 - (419,326) 15,370,401 412 COMBINED UTILITY CONST/IMPROVE 10,465,068 482,611 - 40,000 10,987,679 414 CAPITAL IMPROVEMENTS RESERVE 1,126,376 457,012 - (11,873) 1,571,515 511 EQUIPMENT RENTAL FUND 1,321,334 - - - 1,321,334 617 FIREMEN'S PENSION FUND 123,515 - - - 123,515 631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - 600,000 Totals 70,853,500$ 1,963,921$ 206,000$ (182,593)$ 72,840,828$ Packet Page 336 of 366 EXHIBIT “C”: Budget Amendments (July 2012) 6 Department BARS Category Debit Credit Description 2012 Beginning Balance Adjustments General Fund 001 000 000 308 000 000 00 Beginning Fund Balance 11,404 General Fund 001 000 390 508 000 000 00 Ending Fund Balance 11,404 LEOFF - Medical Insurance 009 000 390 308 000 000 00 Beginning Fund Balance 20,257 LEOFF - Medical Insurance 009 000 390 508 000 000 00 Ending Fund Balance 20,257 Public Safety Reserve 010 000 000 308 000 000 00 Beginning Fund Balance 55 Public Safety Reserve 010 000 390 508 000 000 00 Ending Fund Balance 55 Drug Fund 104 000 000 308 000 000 00 Beginning Fund Balance 24,416 Drug Fund 104 000 410 508 000 000 00 Ending Fund Balance 24,416 Drug Fund 104 100 000 308 000 000 00 Beginning Fund Balance 16,000 Drug Fund 104 100 410 508 000 000 00 Ending Fund Balance 16,000 Combined Street Const 112 200 000 308 000 000 00 Beginning Fund Balance 60,458 Combined Street Const 112 200 630 508 000 000 00 Ending Fund Balance 60,458 Combined Street Const 112 502 000 308 000 000 00 Beginning Fund Balance 222,678 Combined Street Const 112 502 630 508 000 000 00 Ending Fund Balance 222,678 Multimodel Transportation 113 000 000 308 000 000 00 Beginning Fund Balance 1,000 Multimodel Transportation 113 000 610 508 000 000 00 Ending Fund Balance 1,000 Building Maintenance 116 000 000 308 000 000 00 Beginning Fund Balance 4,044 Building Maintenance 116 000 651 508 000 000 00 Ending Fund Balance 4,044 Municipal Arts Acquis 117 100 000 308 000 000 00 Beginning Fund Balance 15,353 Municipal Arts Acquis 117 100 640 508 000 000 00 Ending Fund Balance 15,353 Municipal Arts Acquis 117 200 000 308 000 000 00 Beginning Fund Balance 12,671 Municipal Arts Acquis 117 200 640 508 000 000 00 Ending Fund Balance 12,671 Municipal Arts Acquis 117 300 000 308 000 000 00 Beginning Fund Balance 271 Municipal Arts Acquis 117 300 640 508 000 000 00 Ending Fund Balance 271 Memorial Tree Fund 118 000 000 308 000 000 00 Beginning Fund Balance 1 Memorial Tree Fund 118 000 508 000 000 00 Ending Fund Balance 1 Hotel/Motel Tax 120 000 000 308 000 000 00 Beginning Fund Balance 12,833 Hotel/Motel Tax 120 000 310 508 000 000 00 Ending Fund Balance 12,833 Employee Parking 121 000 000 308 000 000 00 Beginning Fund Balance 1,137 Employee Parking 121 000 340 508 000 000 00 Ending Fund Balance 1,137 Youth Scholarship 122 000 000 308 000 000 00 Beginning Fund Balance 1,415 Youth Scholarship 122 000 640 508 000 000 00 Ending Fund Balance 1,415 Tourism Promotions 123 000 000 308 000 000 00 Beginning Fund Balance 6,659 Tourism Promotions 123 000 640 508 000 000 00 Ending Fund Balance 6,659 Parks Acq/Improvement 125 000 000 308 000 000 00 Beginning Fund Balance 35,040 Parks Acq/Improvement 125 000 640 508 000 000 00 Ending Fund Balance 35,040 Special Capital Fund 126 000 000 308 000 000 00 Beginning Fund Balance 147,332 Special Capital Fund 126 000 390 508 000 000 00 Ending Fund Balance 147,332 Gifts Catalog Fund 127 000 000 308 000 000 00 Beginning Fund Balance 2,435 Gifts Catalog Fund 127 000 640 508 000 000 00 Ending Fund Balance 2,435 Gifts Catalog Fund 127 100 000 308 000 000 00 Beginning Fund Balance 6 Gifts Catalog Fund 127 100 640 508 000 000 00 Ending Fund Balance 6 Gifts Catalog Fund 127 200 000 308 000 000 00 Beginning Fund Balance 1,999 Gifts Catalog Fund 127 200 640 508 000 000 00 Ending Fund Balance 1,999 Beginning Balance Adjustments Packet Page 337 of 366 EXHIBIT “C”: Budget Amendments (July 2012) 7 Department BARS Category Debit Credit Description 2012 Beginning Balance Adjustments Special Projects Fund 129 000 000 308 000 000 00 Beginning Fund Balance 3,739 Special Projects Fund 129 000 000 508 000 000 00 Ending Fund Balance 3,739 Cemetery Maintenance 130 000 000 308 000 000 00 Beginning Fund Balance 20,291 Cemetery Maintenance 130 000 640 508 000 000 00 Ending Fund Balance 20,291 Parks Construction Fund 132 000 640 308 000 000 00 Beginning Fund Balance 213,323 Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 213,323 Parks Trust Fund 136 100 000 308 000 000 00 Beginning Fund Balance 31 Parks Trust Fund 136 100 640 508 000 000 00 Ending Fund Balance 31 Parks Trust Fund 136 200 000 308 000 000 00 Beginning Fund Balance 8 Parks Trust Fund 136 200 640 508 000 000 00 Ending Fund Balance 8 Cemetery Trust Fund 137 000 000 308 000 000 00 Beginning Fund Balance 3,598 Cemetery Trust Fund 137 000 640 508 000 000 00 Ending Fund Balance 3,598 Sister City Commission 138 200 000 308 000 000 00 Beginning Fund Balance 4,038 Sister City Commission 138 200 210 508 000 000 00 Ending Fund Balance 4,038 LID Fund Control 211 000 000 308 000 000 00 Beginning Fund Balance 104,309 LID Fund Control 211 000 320 508 000 000 00 Ending Fund Balance 104,309 LID Guaranty Fund 213 000 000 308 000 000 00 Beginning Fund Balance 43,971 LID Guaranty Fund 213 000 320 508 000 000 00 Ending Fund Balance 43,971 Utility Operations 411 000 000 308 000 000 00 Beginning Fund Balance 4,077,677 Utility Operations 411 000 654 508 000 000 00 Ending Fund Balance 4,077,677 Combined Utility Const 412 100 000 308 000 000 00 Beginning Fund Balance 5,566,537 Combined Utility Const 412 100 630 508 000 000 00 Ending Fund Balance 5,566,537 Combined Utility Const 412 200 000 308 000 000 00 Beginning Fund Balance 2,636,222 Combined Utility Const 412 200 630 508 000 000 00 Ending Fund Balance 2,636,222 Combined Utility Const 412 300 000 308 000 000 00 Beginning Fund Balance 1,068,646 Combined Utility Const 412 300 630 508 000 000 00 Ending Fund Balance 1,068,646 Capital Improvement Res 414 000 000 308 000 000 00 Beginning Fund Balance 1,587,729 Capital Improvement Res 414 000 656 508 000 000 00 Ending Fund Balance 1,587,729 Equipment Rental 511 000 000 308 000 000 00 Beginning Fund Balance 9,934 Equipment Rental 511 000 657 508 000 000 00 Ending Fund Balance 9,934 Equipment Rental 511 100 000 308 000 000 00 Beginning Fund Balance 375,034 Equipment Rental 511 100 657 508 000 000 00 Ending Fund Balance 375,034 Fireman's Pension Fund 617 000 000 308 000 000 00 Beginning Fund Balance 7,390 Fireman's Pension Fund 617 000 510 508 000 000 00 Ending Fund Balance 7,390 Beginning Balance Adjustments Packet Page 338 of 366 EXHIBIT “C”: Budget Amendments (July 2012) 8 Department BARS Category Debit Credit New Items Before Council General Fund 001 000 640 575 550 350 00 Minor Equipment 2,656 General Fund 001 000 000 367 110 000 00 Parks Donation 2,656 Combined Utility Const 412 100 630 594 320 410 00 Professional Services 40,000 Combined Utility Const 412 100 630 508 000 000 00 Ending Fund Balance 40,000 Tourism Promotions 123 000 000 397 120 000 00 Interfund Transfer 17,250 Tourism Promotions 123 000 000 313 300 000 00 Hotel/Motel Tax 17,250 Hotel/Motel Tax 120 000 310 597 123 550 00 Interfund Transfer 17,250 Hotel/Motel Tax 120 000 000 313 300 000 00 Hotel/Motel Tax 17,250 Parks Construction Fund 132 000 640 594 760 650 00 Construction 20,800 Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 20,800 Utility Fund 411 000 652 582 383 720 00 2011 Debt Issuance Prin 68,724 Utility Fund 411 000 652 592 383 830 00 2011 Debt Issuance Int 124,611 Utility Fund 411 000 652 582 380 720 00 2011 Est Debt Pymt 242,178 Utility Fund 411 000 652 582 300 720 00 2003 Wtr/Swr Prin 32,004 Utility Fund 411 000 652 592 300 830 00 2003 Wtr/Swr Interest 22,822 Utility Fund 411 000 654 582 343 720 00 2011 Debt Issuance Prin 181,627 Utility Fund 411 000 654 592 343 830 00 2011 Debt Issuance Int 259,920 Utility Fund 411 000 654 582 340 720 00 2011 Est Debt Pymt 509,409 Utility Fund 411 000 654 582 200 720 00 1998 Wtr/Swr Prin 53,598 Utility Fund 411 000 654 582 300 720 00 2003 Wtr/Swr Prin 60,000 Utility Fund 411 000 654 592 200 830 00 1998 Wtr/Swr Interest 5,267 Utility Fund 411 000 654 592 300 830 00 2003 Wtr/Swr Interest 42,786 Utility Fund 411 000 655 582 353 720 00 2011 Debt Issuance Prin 106,475 Utility Fund 411 000 655 592 353 830 00 2011 Debt Issuance Int 42,133 Utility Fund 411 000 655 582 350 720 00 2011 Est Debt Pymt 83,510 Utility Fund 411 000 655 582 200 720 00 1998 Wtr/Swr Prin 113,025 Utility Fund 411 000 655 592 200 830 00 1998 Wtr/Swr Interest 11,106 Utility Fund 411 000 656 582 383 720 00 2011 Debt Issuance Prin 88,673 Utility Fund 411 000 656 592 383 830 00 2011 Debt Issuance Int 3,244 Utility Fund 411 000 656 582 200 720 00 1998 Wtr/Swr Prin 108,378 Utility Fund 411 000 656 592 200 830 00 1998 Wtr/Swr Interest 10,650 Utility Fund 411 000 654 508 000 000 00 Ending Fund Balance 419,326 Capital Improvement Res 414 000 656 582 383 720 00 2011 Debt Issuance Prin 24,502 Capital Improvement Res 414 000 656 592 383 830 00 2011 Debt Issuance Int 10,404 Capital Improvement Res 414 000 656 582 300 720 00 2003 Wtr/Swr Prin 27,996 Capital Improvement Res 414 000 656 592 300 830 00 2003 Wtr/Swr Interest 18,783 Capital Improvement Res 414 000 656 508 000 000 00 Ending Fund Balance 11,873 TBD 631 000 653 542 310 510 00 Interg't Services 595,000 TBD 631 000 653 597 111 550 00 Interfund Transfer 595,000 Street Fund 111 000 000 344 900 000 00 Annual Vehicle Fee 595,000 Street Fund 111 000 000 397 631 000 00 Interfund Transfer 595,000 LID Guaranty Fund 213 000 320 597 011 550 00 Interfund Transfer 244,000 LID Guaranty Fund 213 000 320 508 000 000 00 Ending Fund Balance 244,000 Risk Management Resv 011 000 000 397 213 000 00 Interfund Transfer 244,000 Risk Management Resv 011 000 390 508 000 000 00 Ending Fund Balance 244,000 Eliminate transfer, 25% hotel/motel tax directly into 123 Beg Bal chg caused neg end FB Gymnastics Minor Equipment Pioneer Way Road Monitoring/Repair 2011 New Debt Issue and Refunding of the 1998 and 2003 water/sewer bonds Chg acct coding regarding transfer from TBD to Street Fund LID Receipts transfer to Reserve Fund Packet Page 339 of 366 EXHIBIT “D”: Budget Amendment Summary (July 2012) 9 Fund Number Change in Beginning Fund Balance Revenue Expense Change in Ending Fund Balance 001 (11,404) 2,656 2,656 (11,404) 009 20,257 - 20,257 010 55 - 55 011 0 244,000 - 244,000 104 8,416 - 8,416 111 1,249 - 1,249 112 162,220 - 162,220 113 (1,000)- (1,000) 116 (4,044)- (4,044) 117 28,295 - 28,295 118 1 - 1 120 12,833 (17,250) (17,250) 12,833 121 (1,137)- (1,137) 122 1,415 - 1,415 123 6,659 - 6,659 125 35,040 - 35,040 126 (147,332)- (147,332) 127 442 - 442 129 3,739 - 3,739 130 20,292 - 20,292 132 (213,323)(20,800) (192,523) 136 40 - 40 137 3,598 - 3,598 138 (4,037)- (4,037) 211 104,309 - 104,309 213 (43,971)244,000 (287,971) 411 (4,077,677)(419,326) (3,658,351) 412 7,134,113 40,000 7,094,113 414 (1,587,729)(11,873) (1,575,856) 511 365,100 - 365,100 617 7,390 - 7,390 Total Change 1,823,809 229,406 (182,593) 2,235,808 Above is a summary of changes to various funds. Budget amendments pertaining to the fund are as follows. Fund Name and Title: Budget Amendment Summary All Funds except Funds 006 and 631 Adjust Beginning Fund Balance to 2011 Actuals General Fund 001 Gymnastics minor equipment Risk Management Reserve Fund 011 LID receipts transfer to reserve fund Street Fund 111 Change account coding regarding TBD transfer Hotel/Motel Tax Fund 120 Eliminate transfer, receipt 25% directly into 123 Tourism Promotions Fund 123 Eliminate transfer, receipt 25% directly into 123 Parks Construction Fund 132 Beginning balance caused negative ending FB LID Guaranty Fund 213 LID receipts transfer to reserve fund Utility Fund 411 2011 New debt issue and refunding Combined Utility Const/Impr Fund 412 Pioneer Way Road Monitoring/Repair Capital Improvement Reserve Fund 414 2011 New debt issue and refunding Transportation Benefit District 631 Change account coding regarding TBD transfer Packet Page 340 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 10 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 001 General Fund Minor Equipment 001.000.640.575.550.350.00 2,656 Total Expenditure Increase (Decrease)2,656$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 001 General Fund Parks Donations 001.000.000.367.110.000.00 (2,656) Total Revenue (Increase) Decrease (2,656)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Renee McRae Parks, Recreation & Cultural Services Dept Gymnastics Minor Equipment During spring quarter, the Tumbl Trak, a critical piece of gymnastics equipment showed signs of failure and required immediate replacement. This piece of equipment was purchased in 1996. The cost of a new Tumbl Trak was $4,150. A grant request was made to the Hubbard Family Foundation and on May 23, 2012 the City received a check for $2,656 towards the purchase. The Gymnastics Cost Center funded the difference. Packet Page 341 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 11 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 412 Utility Constr. Fund Prof. Services 412.100.630.594.320.410.00 40,000 Total Expenditure Increase (Decrease)40,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 412 Utility Constr. Fund 412.100.630.508.000.000.00 (40,000) Total Ending Fund Balance Increase (Decrease)(40,000)$ Michele (Mike) F. De Lilla Public Works Pioneer Way Road Monitoring/Repair Budgetamendment is for damage assessment work, and site condition review and monitoring that was and will be done in 2012 in response to the watermain break that happened on Pioneer Way on December 29, 2011. This amendment will appropriate $40,000 from the 412-100 water utility fund to complete the monitoring and assessment phases of the project. Packet Page 342 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 12 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 120 Hotel/Motel Tax Transfer 120.000.310.597.123.550.00 (17,250) Total Expenditure Increase (Decrease)(17,250)$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 120 Hotel/Motel Tax Hotel/Motel Tax 120.000.000.313.300.000.00 17,250 123 Tourism Promotions Transfer 123.000.000.397.120.000.00 17,250 123 Tourism Promotions Hotel/Motel Tax 123.000.000.313.300.000.00 (17,250) Total Revenue (Increase) Decrease 17,250$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Deb Sharp Finance Eliminate transfer, 25% directly to Fund 123 An issue came up during the 2011 audit where Fund 123, Tourism Promotions, does not qualify as a special revenue fund due to the fact that the majority of its revenue is derived from transfers. Transfers are not considered when calculating the revenue restriction which must be at least 20% of the funds revenue to qualify as a special revenue fund. The City will start receipting 75% of the Hotel/Motel Tax into Fund 120, Hotel/Motel Tax, and 25% into Fund 123, Tourisms Promotions Fund. Packet Page 343 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 13 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 132 Parks Construction Capital 132.000.640.594.760.650.00 (20,800) Total Expenditure Increase (Decrease)(20,800)$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 132 Parks Construction 132.000.640.508.000.000.00 20,800 Total Ending Fund Balance Increase (Decrease)20,800$ Deb Sharp Finance Beg Balance Chg Caused Neg Ending FB With the beginning balance adjustment listed above the Parks Construction Fund has a negative ending fund balance based on its current revenue projections and expenditure projections. The City is reducing the capital expenditure BARS number bringing the fund balance to a positive number. Packet Page 344 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 14 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 411 Utility Fund Principal 411.000.652.582.383.720.00 68,724 411 Utility Fund Interest 411.000.652.592.383.830.00 124,611 411 Utility Fund Est Payment 411.000.652.582.380.720.00 (242,178) 411 Utility Fund Principal 411.000.652.582.300.720.00 (32,004) 411 Utility Fund Interest 411.000.652.592.300.830.00 (22,822) 411 Utility Fund Principal 411.000.654.582.343.720.00 181,627 411 Utility Fund Interest 411.000.654.592.343.830.00 259,920 411 Utility Fund Est Payment 411.000.654.582.340.720.00 (509,409) 411 Utility Fund Principal 411.000.654.582.200.720.00 (53,598) 411 Utility Fund Principal 411.000.654.582.300.720.00 (60,000) 411 Utility Fund Interest 411.000.654.592.200.830.00 (5,267) 411 Utility Fund Interest 411.000.654.592.300.830.00 (42,786) 411 Utility Fund Principal 411.000.655.582.353.720.00 106,475 411 Utility Fund Interest 411.000.655.592.353.830.00 42,133 411 Utility Fund Est Payment 411.000.655.582.350.720.00 (83,510) 411 Utility Fund Principal 411.000.655.582.200.720.00 (113,025) 411 Utility Fund Interest 411.000.655.592.200.830.00 (11,106) 411 Utility Fund Principal 411.000.656.582.383.720.00 88,673 411 Utility Fund Interest 411.000.656.592.383.830.00 3,244 411 Utility Fund Principal 411.000.656.582.200.720.00 (108,378) 411 Utility Fund Interest 411.000.656.592.200.830.00 (10,650) 414 Capital Imp Fund Principal 414.000.656.582.383.720.00 24,502 414 Capital Imp Fund Interest 414.000.656.592.383.830.00 10,404 414 Capital Imp Fund Principal 414.000.656.582.300.720.00 (27,996) 414 Capital Imp Fund Interest 414.000.656.592.300.830.00 (18,783) Total Revenue (Increase) Decrease (431,199)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 411 Utility Fund 411.000.654.508.000.000.00 419,326 414 Capital Imp Fund 414.000.656.508.000.000.00 11,873 Total Ending Fund Balance Increase (Decrease)431,199$ Deb Sharp Finance 2011 New Debt Issue & Refunding During the 2012 budget process, the 1998 and 2003 Water/Sewer Revenue Bond payments were included in the 2012 budget preparation. Due to the fact the 2011 bonds were not issued until December, the City also included an estimated payment amount for the new debt proceeds. The 2011 debt was issued on 12/28/2011. This budget amendment removes the 1998 and 2003 principal and interest payments along with the 2011 estimated payments and replaces the amounts with the new debt schedule payments. Packet Page 345 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 15 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 631 TBD Interg't Services 631.000.653.542.310.510.00 (595,000) 631 TBD Interfund Transfer 631.000.653.597.111.550.00 595,000 Total Expenditure Increase (Decrease)-$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 111 Street Fund Annual Vehicle Fee 111.000.000.344.900.000.00 595,000 111 Street Fund Interfund Transfer 111.000.000.397.631.000.00 (595,000) Total Revenue (Increase) Decrease -$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount Total Ending Fund Balance Increase (Decrease)-$ Deb Sharp Finance Change Acct Coding for TBD transfer to Streets The Transportation Benefit District (TBD) is considered a blended component unit of the City and should be treated similar to a special revenue fund. Duringthe 2011 audit it was determined the transfer from Fund 631, TBD Fund, to Fund 111, Street Fund, should be coded as an interfund transfer instead of recording revenue as charges for services and expenditures as intergovernmental services. Packet Page 346 of 366 EXHIBIT “E”: Budget Amendment Detail (July 2012) 16 Prepared By: Department: Description on Budget Amendment Summary: Budget Amendment Detailed Description: Expenditure Increase (Decrease) Fund # Fund Title Object BARS Number Amount 213 LID Guaranty Fund Interfund Transfer 213.000.320.597.011.550.00 244,000 Total Expenditure Increase (Decrease)244,000$ Revenue (Increase) Decrease Fund Fund Title Revenue Source BARS Number Amount 011 Risk Management Resv Interfund Transfer 011.000.000.397.213.000.00 (244,000) Total Revenue (Increase) Decrease (244,000)$ Ending Fund Balance Increase (Decrease) Fund Fund Title BARS Number Amount 213 LID Guaranty Fund 213.000.320.508.000.000.00 (244,000) 011 Risk Management Resv 011.000.390.508.000.000.00 244,000 Total Ending Fund Balance Increase (Decrease)-$ Deb Sharp Finance LID Receipts transfer to Reserve Fund The LIDbonds were paid off in 2009. The current receipts received from LID customers are receipted into the LID Fund. Per our bond council, the funds should be transferred into the LID Guaranty Fund. Once the funds are receipted into the LID Guaranty Fund the City can transfer the funds out for City use. The finance committee members would like to create a reserve fund for tracking purposes. Packet Page 347 of 366 AM-4968 17. City Council Meeting Meeting Date:07/17/2012 Time:10 Minutes Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Committee: Finance Type: Action Information Subject Title Reserve Policy Recommendation Recommend adoption of the Reserve policy. Previous Council Action The Finance Committee reviewed an earlier version of this draft policy on December 13, 2011. Narrative The draft Reserve Policy that the Finance Committee reviewed on December 13, 2011 was updated to make simplifications and provide for one overall general City reserve fund, and one other smaller reserve fund specifically for risk managment and litigation purposes. Attachments Reserve Policy Form Review Inbox Reviewed By Date City Clerk Sandy Chase 07/12/2012 09:09 AM Mayor Dave Earling 07/12/2012 11:08 AM Finalize for Agenda Sandy Chase 07/12/2012 02:24 PM Form Started By: Shawn Hunstock Started On: 07/12/2012 08:44 AM Final Approval Date: 07/12/2012 Packet Page 348 of 366 1 1.0 PURPOSE: To establish a Reserve Policy for the City which is capable of addressing the various types (categories) of the City’s operating and restricted use funds. The objectives of this Policy are to (i) provide a clear understanding of the goals and objectives of reserve establishment, (ii) offer guidance and limitations regarding the establishment, use and replenishment of City reserves, and (iii) establish a process for periodic reporting and review of City reserves. 2.0 ORGANIZATION AFFECTED: All City funds. 3.0 REFERENCES: 4.0 GENERAL FUND RESERVE POLICY: The General Fund is used to account for all general revenues of the City not specifically levied or collected for other City funds, and for expenditures related to providing general services by the City. For the purpose of this policy and as it applies to the General Fund only, the City will establish a Contingency Reserve Fund with a minimum balance of 8% of annual General Fund revenues. At no time, however, shall the balance in the Contingency Reserve Fund fall below 8% unless specifically waived by the City Council because of an unforeseen emergency. The City shall maintain a targeted balance of 16% of annual General Fund revenues. 4.1 If actual expenditures in the General Fund are less than budgeted expenditures, and the General Fund does not end the year at a deficit, at least 5% of the difference between actual revenue and actual CITY OF EDMONDS RESERVE POLICY Subject: Reserve Policy Original Policy Date: N/A Originating Department: Finance Division Last Revision Date: N/A Approved By: Shawn Hunstock, Director, Finance & Information Services Packet Page 349 of 366 2 expenditures will revert to the Contingency Reserve Fund and may then be re-appropriated at the discretion of the City Council. 4.2 The City will annually direct a minimum of 5% of sales tax receipts from new construction (NAICS Industry Classification Code 23) to the Contingency Reserve Fund, up to $100,000 per year. 4.3 Total annual transfers to the Contingency Reserve Fund shall not be more than 125% of the amounts calculated in Sections 4.0, 4.1 and 4.2 above. Once funded up to the 16% target, there shall be no limitation on the maximum annual contribution to the Contingency Reserve Fund. 4.4 Use of Contingency Reserve Fund - To the extent that there is an imbalance in the General Fund between budgeted revenues and budgeted expenditures, City Council and administration will strive to address the imbalance first with revenue increases, expenditure reductions, or a combination of the two. Use of the Contingency Reserve Fund is a one-time, non-recurring funding source. If an imbalance in the General Fund occurs that can not be addressed with additional revenues or expenditure reductions, a multi- year plan shall be developed to address the imbalance concurrently with the planned reserve draw down of the Contingency Fund. The implementation of the replenishment plan will be done in accordance with the guidelines below (see “Replenishment of Reserves”). A planned draw down of the fund’s reserves should: a) not exceed 50% of the balance in the Contingency Reserve Fund, and b) not reduce the reserve below 4% of annual General Fund revenues. 4.5 Replenishment of Reserves - The following criteria will be used to restore the Contingency Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: 1. If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 5 to 7 year period. 2. If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 3 to 5 year period. 3. If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 3 year period. Packet Page 350 of 366 3 4.6 Annual Status Reporting and Periodic Review - Annually, after presentation of the City’s Comprehensive Annual Financial Report, the Finance Director will prepare and present an updated Reserve Level Status report by August 1st of the following year. At least every five years, the Mayor, based on advice from the Finance Director, will ask the City Council to reaffirm or revise this policy, including the percentages established herein. 5.0 RISK MANAGEMENT RESERVE POLICY: 5.1. The City shall maintain a Risk Management Reserve Fund dedicated to mitigation of the risk of loss arising from potential claims and lawsuits against the City for general liability purposes as well as claims resulting from natural disasters such as earthquakes. Amounts not needed for current or estimated future claims will be made available along with the Contingency Reserve Fund in Section 4 for unanticipated expenditures or significant declines in actual revenue versus budgeted revenue. 5.2. The Risk Management Reserve Fund shall be set at 2% of annual General Fund revenues. The City shall reach the target of 2% no later than fiscal year 2014. 5.3. Legal claims expenses incurred below the City’s insurance deductible amounts will be paid for out of the Risk Management Reserve Fund. Uninsured legal claim expenses will also be deducted from the Risk Management Reserve Fund. 5.4. Use of the Risk Management Reserve Fund - A draw down of the fund’s reserves should: a) not exceed 50% of the balance in the Risk Management Reserve Fund, and b) not reduce the reserve below 0.5% of annual General Fund revenues. Council may grant exceptions to this limitation on draw down of reserves at its discretion. Any exception granted will be adopted as part of the City’s annual budgeting process. 5.5. Replenishment of Reserves - The following criteria will be used to restore the Risk Management Reserve Fund based upon the remaining fund balance compared to the minimum reserve guideline: 1. If the reserves are drawn down by 25-50% of reserve fund balance, then a budgetary plan shall be implemented to return the reserve level to between 75% and 100% of the minimum balance over a 3 to 5 year period. 2. If the reserves are drawn down by 10-25% of reserve fund balance, then the budgetary plan to restore the reserve shall be structured over a 2 to 3 year period. Packet Page 351 of 366 4 3. If the reserves are drawn down by 0-10% of reserve fund balance, then a solution to replenish to at least the minimum shall be structured over a 1 to 2 year period. 5.6. The City Council may, at their discretion and as necessary, transfer funds between the Contingency Reserve Fund and the Risk Management Reserve Fund. Once the two reserve funds are fully funded up to the minimum levels as established within this policy, at no time will the combined balances of both funds decline below 8% of annual General Fund revenues without adoption of a replenishment plan. Packet Page 352 of 366 AM-4980 18. City Council Meeting Meeting Date:07/17/2012 Time:5 Minutes Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Action Information Subject Title Resolution related to the SSA Marine Gateway Pacific Rail Terminal project. Recommendation Previous Council Action In November of 2011 the Council approved Resolution No. 1263 stating Edmonds' opposition to transporting coal across Washington State and along the Burlington Northern Santa Fe Railway line which passes through Edmonds. Narrative The attached resolution expresses Edmonds' concern about impacts from increased rail traffic in Edmonds resulting from the proposed SSA Marine Gateway Pacific Rail Terminal project located in Whatcom County and requesting the principal agencies reviewing environmental impact statement (EIS) for said project study and identify the impacts to the City of Edmonds, that at least one of the EIS scoping hearings be held in Edmonds, and that SSA Marine and BNSF fully mitigate adverse impacts. Attachments SSA Resolution Resolution_1263 Form Review Inbox Reviewed By Date Finalize for Agenda Sandy Chase 07/13/2012 10:26 AM Mayor Sandy Chase 07/13/2012 10:35 AM Form Started By: Carolyn LaFave Started On: 07/13/2012 07:41 AM Final Approval Date: 07/13/2012 Packet Page 353 of 366 1 RESOLUTION NO. ______ A RESOLUTION OF THE CITY OF EDMONDS EXPRESSING CONCERN ABOUT IMPACTS FROM INCREASED RAIL TRAFFIC IN EDMONDS RESULTING FROM THE PROPOSED SSA MARINE GATEWAY PACIFIC RAIL TERMINAL PROJECT LOCATED IN WHATCOM COUNTY AND REQUESTING THE PRINCIPAL AGENCIES REVIEWING ENVIRONMENTAL IMPACT STATEMENT (EIS) FOR SAID PROJECT, INCLUDING WHATCOM COUNTY, WASHINGTON DEPARTMENT OF ECOLOGY, AND THE UNITED STATES CORPS OF ENGINEERS, STUDY AND IDENTIFY THE IMPACTS TO THE CITY OF EDMONDS, AND THAT AT LEAST ONE OF THE EIS SCOPING HEARINGS BE HELD IN EDMONDS WHEREAS, SSA Marine proposes to develop a coal and commodities export facility called Gateway Pacific Terminal (GPT) located in Whatcom County near the Cherry Point area of Bellingham Washington; and WHEREAS, Whatcom County, Washington Department of Ecology and the United States Corp of Engineers have entered into a Memorandum Of Understanding (MOU) to jointly promulgate a required Environmental Impact Statement (EIS) and are currently scoping the EIS for the GPT project; and WHEREAS, potential adverse impacts from the proposed GPT project, such as reduced air and water quality, increased noise levels, decreased ability to provide effective emergency response, increased risk of accidents, and impediments to transportation and pedestrian movements, will be experienced by communities along rail line corridors within the Puget Sound region; and WHEREAS, the City of Edmonds is concerned about the probable adverse economic and environmental impacts to our community resulting from increased rail traffic; and WHEREAS, as a result of future GPT operations, an addition of nine to eighteen coal related trains per day, each with up to four engines and 125 cars and/or 1.5 miles in length, would equate to approximately one additional coal train every 1.3 hours passing through Edmonds, all day long, in addition to existing and projected train traffic; and WHEREAS, Burlington Northern Santa Fe rail lines run along 4.5 miles of Edmonds’ coastline which is lined with single and multifamily homes, the Port of Edmonds, Edmonds Senior Center, Washington State Ferry Packet Page 354 of 366 2 Terminal, Sound Transit and Community Transit Commuter Rail and Bus Station, City beaches and parks, including a nationally recognized 27-acre underwater dive park; and WHEREAS, in Edmonds, Dayton and Main Streets/SR/104, critical arterial streets used to access the City’s waterfront, intersect with an existing BNSF rail line and in the near future, two BNSF rail lines at grade, and these at-grade rail crossings slow the movement of people and goods between downtown Edmonds and the City’s waterfront, thus creating mobility and safety hazards; and WHEREAS, the Dayton Street crossing is the primary access to the Port of Edmonds, Marina Beach Park, Olympic Beach Park, Edmonds Senior Center, restaurants, businesses, residential units, etc., and the Main Street/SR104 crossing serves as the access and exit corridor for the Washington State Ferry Terminal, 27-acre Underwater Dive Park, Edmonds Senior Center, restaurants, businesses, residential units, etc.; and WHEREAS, under existing conditions and without the additional train traffic proposed by the GPT, loading and unloading of vehicles at the Washington State Ferry Terminal are routinely disrupted by existing trains moving along the mainline railroad tracks and such vehicles must cross existing/future BNSF rail line(s), the only at grade crossing in the Washington State Ferry System, and the addition of nine to eighteen coal related trains per day will increase the disruption of loading and unloading of vehicles at the Washington State Ferry Terminal; and WHEREAS, due to reduced train speeds through the City of Edmonds and the need to lower approach warning crossing barriers at Main and Dayton Streets simultaneously due to their close proximity, rail crossing barriers for each train at each controlled crossing would need to be down for approximately 6-8 minutes for 1.5 mile long freight trains; and WHEREAS, with the number of all trains per day expected to increase from the current 40 (weekday average) to as many as 70 by 2020 and 104 in 2030, the City is concerned that increased rail traffic generated from the Gateway Pacific Terminal project has the potential to adversely affect local environment and economy of Edmonds in the following ways: • Effective emergency response times could be threatened if response times for police and fire are interrupted more frequently, and for longer periods of time, due to the length of each train • Reductions in overall system mobility, i.e., pedestrians, bicycles, automobiles, buses, freight, etc. Packet Page 355 of 366 3 • Increased risk of accidents (due to increased train traffic through pedestrian and vehicular intersections?) • A significant increase in coal train traffic will more frequently delay general commerce, commuters, and other vehicular traffic, thus impacting economic sustainability, e.g., impediments to Washington State Ferries operations and freight mobility, decreased tourism and waterfront activities due to congestion, noise, blockage, etc., • Delays in existing commuter and passenger train service due to lack of double tracks through Edmonds • Air and water quality and attendant health impacts due to fugitive coal dust from trains and increased diesel exhaust from the four engines needed to operate each coal train; and the impact of which health of Edmonds residents and visitors is yet to be determined.: and NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. We ask that the potential impacts to Edmonds’ public health, safety, economy, traffic, and environment be studied by the agencies conducting the environmental review and request that Edmonds be included in any EIS hearing schedule pertaining to any project in the Northwest that may cause significant increases in associated rail traffic traveling via Edmonds. Section 2. We urge the United States Corps of Engineers, Washington Department of Ecology, and Whatcom County Council to hold at least one of the environmental impact statement scoping hearings in Edmonds and to conduct thorough studies which identify and measure the major impacts to the City of Edmonds that would result from a significant increase in coal train traffic, and that said agencies include the impacts of the proposed increase in rail traffic and those referenced in this Resolution in the scope of the EIS and public hearings at the various stages of the EIS process. Section 3. The City of Edmonds hereby urges Whatcom County, Washington Department of Ecology, and United States Corp of Engineers to fully study impacts to Edmonds, including but not limited to increased traffic congestion and delays to residents and commerce (including Washington State Ferries operations), potential Packet Page 356 of 366 4 impacts from coal dust and other particulates, noise, mobility, etc., in the scoping of the EIS for the GPT project, and that adverse impacts are fully mitigated. Section 4. That the City of Edmonds requests that the railroad provide representatives to meet periodically with local citizen groups and local government officials from Edmonds to seek mutually acceptable ways to address local concerns. Section 5. That the City of Edmonds requests that SSA Marine and BNSF identify any improvement plans related to grading, widening, or otherwise providing crossings at intersections that would be necessary to address/mitigate impacts caused by increases in rail traffic and require that SSA and BNSF mitigate impacts by funding the design and construction of these upgrades; Section 6. That Washington State Department Transportation, Washington Utilities and Trade Commission, Burlington Northern Santa Fe, City of Edmonds, etc., study the issue of capacity and the threshold at which point train operations essentially render connectivity between the City’s downtown and Waterfront, SR104/Main Street and Washington State Ferry Terminal ineffective/inefficient/nonfunctional, and that the City’s Waterfront ceases to be a place that is easily accessible and can be enjoyed by businesses, restaurants, visitors, tourists, residents, etc. Section 7. That the City of Edmonds be made a Party of Record for all aspects of the environmental and permitting phases of the GPT project. RESOLVED this ___ day of ________________, 2012. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 357 of 366 Packet Page 358 of 366 Packet Page 359 of 366 Packet Page 360 of 366 AM-4974 19. City Council Meeting Meeting Date:07/17/2012 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type: Information Information Subject Title Report on City Council Committee Meetings of July 10, 2012. Recommendation N/A Previous Council Action N/A Narrative The following City Council Committees met on July 10, 2012 (minutes are attached): •07-10-12 Finance Committee •07-10-12 Planning, Parks & Public Works Committee •07-10-12 Public Safety & Personnel Committee Attachments 07-10-12 Finance Committee Minutes 07-10-12 Planning, Parks & Public Works Committee 07-10-12 Public Safety & Personnel Committee Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 07/13/2012 08:41 AM Finalize for Agenda Sandy Chase 07/13/2012 09:42 AM Form Started By: Sandy Chase Started On: 07/12/2012 12:06 PM Final Approval Date: 07/13/2012 Packet Page 361 of 366 FINANCE COMMITTEE MEETING MINUTES July 10, 2012 Councilmembers Present Staff Present Councilmember Buckshnis Shawn Hunstock, Finance Director Councilmember Yamamoto Deb Sharp, Accountant Carl Nelson, CIO Public Present Jeannie Dines, Recorder Ron Wambolt Bruce Witenberg Councilmember Buckshnis called the meeting to order at 6:00 p.m. A. Quarterly Fiber Project Report Mr. Nelson reviewed expenditures to date, an explanation of expenditures by category, current revenue from customers 2010 to date, and a graph of original fiber investment minus savings and revenues. Councilmember Buckshnis asked about future projections. Mr. Nelson recommended waiting to make projections until a business plan is developed; the business plan will be a decision package in 2013 budget. Action: Schedule on Consent Agenda. B. 2012 July Budget Amendment Ms. Sharp explained there are two primary amendments, 1) carry forward the ending 2011 fund balances per the CAFR and adjust the 2012 beginning fund balances, and 2) related to the 2011 debt issue that closed on December 28, 2011. The amendment also includes housekeeping items discovered during the audit related to directly receipting funds into the Tourism Promotion Fund and transferring funds from the TBD to the Street Fund via an interfund transfer. The final budget amendment is a request to transfer excess cash in the debt service funds to a reserve fund titled Risk Management Reserve Fund. Action: Schedule for full Council. C. Utility Penalty Waiver Policy Mr. Hunstock reviewed the revisions to the policy, 1) add a timeframe (45 days) during which a customer can request a waiver, 2) not allow a waiver if the customer is more than one statement past due, and 3) decrease the waiver amount that requires his approval from $250 to $100. Following input from the Parks, Planning and Public Works Committee, the first sentence was revised to read, “If a customer has been assessed a 10% penalty due to non-payment of a utility bill, the City will allow one penalty adjustment every three years, per customer. and the second sentence, “ Exceptions will only be made in the case of a new property owner, or new tenant.” was deleted. Action: Schedule on Consent Agenda. D. Reserve Policy Mr. Hunstock highlighted several sections: • Section 4: Establish a Contingency Reserve Fund with an initial minimum balance of 8% of annual General Fund revenues and establish a schedule for reaching a minimum balance of 16% by 2016. Committee recommended removing the schedule. Packet Page 362 of 366 July 10, 2012 Finance Committee Minutes, Page 2 • Section 4.1: The Council will not use the reserve fund unless there is a 10% difference between actual General Fund revenue and expenses. • Section 4.2: 10% of sales tax receipts from new construction will be directed into the Contingency Reserve Fund. Committee recommended changing this to 5%. • Section 5: Establish a Risk Management Reserve Policy with a target balance of 2% of annual General Fund revenue. Action: Schedule for full Council with Finance Committee recommendation to approve as revised. E. May 2012 Monthly Financial Report Mr. Hunstock explained a number of changes have been made to the report; it is now in a newsletter type format, additional content will be added in the future to make the report more user friendly. The report was retitled to Monthly Financial Report (previously General Fund Monthly Update) because it now includes all funds. He intended to provide this level of detail every month, not just quarterly. Councilmember Buckshnis suggested a few changes to the reporting format and asked several questions regarding the data. Action: Schedule on Consent Agenda. F. Public Comments Ron Wambolt, Edmonds, asked whether there were plans to produce a monthly budget, explaining in the private sector, monthly budgets are used to create the annual budget. Mr. Hunstock responded he was not aware of any city that had a monthly budget. The Monthly Financial Report compares the month to the annual budget. Mr. Wambolt pointed out the mayor of Scranton, Pennsylvania, cut salaries to minimum wage due to financial difficulties. Mr. Hunstock commented Gold Bar may unincorporate if voters to not pass a levy. Bruce Witenberg, Edmonds, reiterated his request for a presentation regarding claims that are/are not covered by insurance. Mr. Hunstock suggested having Washington Cities Insurance Authority (WCIA) make a presentation regarding the type of claims they cover, the City’s claim history, the City’s coverage and deductible, etc. Adjournment – The meeting adjourned at 6:45 p.m. Packet Page 363 of 366 M I N U T E S Planning, Parks, and Public Works Committee Meeting July 10, 2012 Elected Officials Present: Staff Present: Council Member Adrienne Fraley-Monillas, Chair Rob English, City Engineer Council Member Lora Petso Frances Chapin, Cultural Services Manager Sarah Mager, Accountant Stephen Clifton, Community Services and Economic Development Director The committee convened at 6:00p.m. A. Utility Penalty Waiver Policy. Mrs. Mager presented the proposed policy to the committee and responded to questions. The Committee recommended revised wording to include in the final version for Council approval. ACTION: Revise the policy per the Committee’s recommendation and place it on the Consent Agenda for approval. B. Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easement and Public Water Utility Easement. Mr. English reviewed the location and purpose of the proposed easements related to the Murray 2- lot short plat and how the pedestrian easement was necessary for the sidewalk frontage improvements. ACTION: Moved to Consent Agenda for approval. C. Report on bids opened May 22, 2012 for the SR99 International District Enhancements Project and award of contract to Totem Electric in the amount of $277,207.73. Mr. English discussed the bid results, estimated construction costs and funding for the proposed project and Mrs. Chapin reviewed the scope of improvements and public involvement over the past several years. ACTION: The Committee recommended this item be presented to the Council for approval. D. Authorization for Mayor to sign a $500,000 grant contract with the Department of Commerce for the Main Street Improvement Project between 5th and 6th Avenues. Mr. English explained that the Washington State Department of Commerce has been assigned to administer the $500,000 grant for the Main Street Improvement Project and a contract will need to be executed before the grant funds can be paid to the City. Staff expected to have a completed contract ready for approval prior to the next committee meeting. ACTION: Moved to Consent Agenda for approval. Packet Page 364 of 366 Public Works, Parks and Planning Committee Minutes July 10, 2012 Page 2 2 E. Authorization to award a construction contract for the Main St. Improvement Project (5th to 6th Ave) Mr. English reviewed the current schedule for the project and how the City is working with FHWA to receive their approval to advertise the project. The project will require a budget amendment at the time of award since the City received the $500,000 state grant in April of this year. ACTION: The Committee recommended this item be presented to the Council for approval. F. Quarterly Public Works Project Report Mr. English reviewed the project report and highlighted several projects that were recently completed. ACTION: Moved to Consent Agenda for information. G. Authorization for Mayor to sign Supplemental Agreement No. 3 with David Evans & Associates for the Five Corners Roundabout Project. Mr. English discussed the proposed Supplemental Agreement No. 3 with David Evans & Associates for utility work for the Five Corners Roundabout Project. The work will improve the stormwater system and replace the watermains and services within the project limits. ACTION: Moved to Consent Agenda for approval H. Public Comments None. The meeting adjourned at 7:15 p.m. Packet Page 365 of 366 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MEETING JULY 10, 2012 Elected Officials Present: Councilmember Joan Bloom Councilmember Kristiana Johnson Staff Present: Sandy Chase, City Clerk The meeting was called to order at 6:03 p.m. by Councilmember Bloom. A. Renew Domestic Violence Coordinator Position with the City of Mill Creek. This item was removed from the agenda. It is to be rescheduled on the August Committee Meeting Agenda. B. Discussion Regarding Student Representatives on Boards & Commissions. Councilmember Bloom stated that she had a question with regard to the date the term for student representatives would begin noting the ordinance currently indicates the term would commence on August 1st of each year. She indicated that she spoke with Jeff Taraday, City Attorney, and he said the date does not matter, and that it is up to the City Council. Councilmember Bloom suggested the date be closer to the start of school. Councilmember Johnson stated she had the same concern with the date and suggested the date be changed to September 1st. Councilmember Bloom agreed that would be a more reasonable date. Councilmember Bloom commented that the City Council Student Representative typically does not serve through the summer months (only the school year). She noted that the City Attorney suggested including a sentence that reads: “Attendance at meetings during the summer would be considered optional.” Councilmember Johnson agreed with adding this sentence. Committee members discussed how the ordinance would be brought to the attention of all of the city’s boards and commissions. The committee members suggested the City Clerk forward the ordinance to department directors to be sure the boards and commissions are notified of this ordinance once adopted. The committee further discussed the need for minute takers for all of the boards and commissions. Action: The committee recommended revising the ordinance to change the term to commence on September 1st, and adding the sentence: “Attendance at meetings during the summer would be considered optional.” The committee further recommended placing the ordinance on the July 17, 2012 City Council Consent Agenda. C. Public Comments No members of the public were present. The meeting adjourned at 6:25 p.m. Packet Page 366 of 366