2012.08.14 CC & Committee Meetings Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
AUGUST 14, 2012
6:00 P.M. - CALL TO ORDER / FLAG SALUTE
1.(5 Minutes)Approval of Agenda
2.(5 Minutes)Approval of Consent Agenda Items
A.Roll Call
B. Approval of City Council Meeting Minutes of August 6, 2012.
C. Approval of claim checks #133554 through #133690 dated August 9, 2012 for $500,591.96. Approval of
payroll check #51592 dated August 6, 2012 for $960.64.
3.(10 Minutes)Resolution to reject all bids received on August 9, 2012 for the Main Street Decorative Lighting and
Sidewalk Enhancements Project (5th Ave to 6th Ave).
4.Audience Comments (3 Minute Limit Per Person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings.
5.(5 Minutes)Mayor's Comments
6.(15 Minutes)Council Comments
ADJOURN TO CITY COUNCIL COMMITTEE MEETINGS
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not
public hearings. The Committees will meet in separate meeting rooms as indicated below.
7.Finance Committee
Jury Meeting Room
A.(5 Minutes)Interlocal Cooperation Agreement for Public Safety Boat Maintenance and Repair Services between the City
of Edmonds and Snohomish County Fire District #1.
B.(5 Minutes)Authorization to Sell One (1) 2002 Dodge Stratus.
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B.(5 Minutes)Authorization to Sell One (1) 2002 Dodge Stratus.
C.(5 Minutes)Authorization to Sell Unit 047-STR (1973 Asphalt Tack Wagon)
D.(5 Minutes)Authorization to contract with James G. Murphy Auctioneers to sell surplus city vehicles.
E.(10 Minutes)Banking Request for Proposals
F.(10 Minutes)June 2012 Quarterly Financial Report
G.(10 Minutes)2012 August Budget Amendment
H.(10 Minutes)Public Comments (3 Minute Limit Per Person)
8.Parks, Planning & Public Works Committee
Meeting Room: Council Chambers
A.(5 Minutes)Permitting fees for solar installations.
B.(5 Minutes)Authorization for Mayor to sign Supplemental Agreement #2 with David Evans & Associates for the 76th
Ave. W @ 212th St. SW Intersection Improvement project.
C.(5 Minutes)Approval of Right-of-Way, Administrative Settlement and Appraisal Waiver Procedures on Federal-Aid
Projects.
D.(5 Minutes)Report on final construction costs for the Lift Station 2 Replacement Project and acceptance of project.
E.(5 Minutes)Authorization for Mayor to sign Interlocal Agreement with Olympic View Water and Sewer District
(OVWSD) to install sewerline and associated appurtenances as part of the 224th St. SW Sewer Replacement
Project.
F.(5 Minutes)Report on bids opened July 31, 2012 for the A-Basin Upgrade Project and award of contract to Moon
Construction Co. Inc. ($174,530.96 including sales tax).
G.(5 Minutes)Report on bids opened August 2, 2012 for the Building Roof Replacement Project and award of contract to
Kruger Sheet Metal ($344,925 including sales tax).
H.(5 Minutes)Authorization to award a construction contract for the 2012 Waterline Overlay Project.
I.(5 Minutes)Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easements.
J.(5 Minutes)Authorization for Mayor to sign Supplemental Agreement No. 2 with Parametrix, Inc. for the Main St.
Decorative Lighting and Sidewalk Enhancements Project.
K.(5 Minutes)Report on Bids Opened August 9, 2012 for the Lift Station Rehabilitation Project and Award of Contract.
L.(5 Minutes)Authorization to approve easements for the Sewer Lift Station Rehabilitation Project.
M.(10 Minutes)Public Comments (3 Minute Limit Per Person)
9.Public Safety and Personnel Committee
Meeting Room: Police Training Room
A.(10 Minutes)Renew Domestic Violence Coordinator Position with the City of Mill Creek.
B.(10 Minutes)Public Comments (3 Minute Limit Per Person)
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AM-5033 2. B.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:Consent
Submitted By:Sandy Chase
Department:City Clerk's Office
Committee: Type: Action
Information
Subject Title
Approval of City Council Meeting Minutes of August 6, 2012.
Recommendation
Review and approval of the minutes.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
Attachments
08-06-12 Draft City Council Minutes
Form Review
Inbox Reviewed By Date
Mayor Dave Earling 08/10/2012 09:57 AM
Finalize for Agenda Sandy Chase 08/10/2012 10:01 AM
Form Started By: Sandy Chase Started On: 08/09/2012 02:50 PM
Final Approval Date: 08/10/2012
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EDMONDS CITY COUNCIL DRAFT MINUTES
August 6, 2012
The Edmonds City Council meeting was called to order at 7:03 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Strom Peterson, Council President
Frank Yamamoto, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
STAFF PRESENT
Jim Lawless, Assistant Police Chief
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Shawn Hunstock, Finance Director
Rob Chave, Interim Development Services Dir.
Kernen Lien, Planner
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. APPROVAL OF AGENDA
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO AMEND THE AGENDA TO ADD A BI-MONTHLY UPDATE FROM THE
PLANNING BOARD AS AGENDA ITEM 4A. MOTION CARRIED UNANIMOUSLY.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED
UNANIMOUSLY.
2. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
A. ROLL CALL
B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JULY 31, 2012.
C. APPROVAL OF CLAIM CHECKS #133431 THROUGH #133553 DATED AUGUST 2,
2012 FOR $722,240.66. APPROVAL OF PAYROLL DIRECT DEPOSIT & CHECKS
#51541 THROUGH #51578 FOR $486,948.29 AND BENEFIT CHECKS #51579
THROUGH #51591 & WIRE PAYMENTS FOR $204,357.78 FOR THE PERIOD JULY
16, 2012 THROUGH JULY 31, 2012.
D. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM BONNIE THOMAS
($602.25) AND GREGORY DOUGHTY ($639.86).
3. REPORT ON THE STATE OF THE EDMONDS SENIOR CENTER
Farrell Fleming, Executive Director, Senior Center, recognized several Senior Center Board and
Committee Members in the audience including Past President Rose Cantwell, Board Member and
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Facilities Committee Chair Roger Hertrich, Board Member Marilyn Beck, Grassroots Committee
Member and fastest walker in Step Out Edmonds Walking Club Mim Edelstein, Board Member Evelyn
Wellington, and Board Member and Marketing Committee Chair Dave Page. He also recognized
Councilmembers Buckshnis and Fraley-Monillas who are Senior Center Board Members.
Mr. Fleming summarized the state of the center is very good; the center came through a difficult patch 4-5
years ago and is now in a stable, good position. He expressed appreciation to the City for:
• The City’s initial grant to purchase property
• The City’s ongoing 44+ years of support
• The ongoing provision of the senior center building and parking lot at $10 annually ($250,000
value)
• Maintenance of the building and grounds
• The present annual operating grant of $60,000
• The role the City played in the governance change
• The ongoing help and support of terrific City staff
He described the public-private partnership with the City:
• U.S. cities’ mandates for recreational services
• Senior Centers are the primary mechanism to provide those services to seniors
• City’s savings annually cost would be 10X present
• $10 million+ in savings to City over decades
• Greater range of services than City could provide
• Alternate sources of funding unavailable to City
• Extensive use of volunteers
Mr. Fleming provided a brief history of the senior center:
• 1968 - SCSC begins at waterfront site
• 1973 - City purchases site ($100,000 cash for a 25% match for a $300,000 State grant)
• 1976-80 Grants and construction to create present senior center
• 1997-8 Mayor’s Task Force on future of senior center
• 2004-11 CDBG & CTED grants for building improvements
• 2007-08 Change in center governance (membership elected Board)
Mr. Fleming reviewed current programs:
• Three broad program areas:
o Health & Wellness (includes nutrition)
o Social Services/Outreach
o Education/Recreation/Social
• 350+ volunteers
• 100’s of programs annually
Mr. Fleming described new programs:
• Naturopathic Medicine Clinic with Bastyr University open to all ages (Tues pm)
• Enhance Wellness Program funded by the Verdant Health Commission (all ages)
• SWEL Time Bank
• Social Media Boot camp
• City Government Senior Internships
• 90+ Celebration (July 30th)
Mr. Fleming described the center’s demographics:
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• Present: Older (majority 75+), modest income, women 70%, range 60-100+, 3500+ participants
annually
• Future: 85+ fastest growing, boomers finally arriving, 122 members (1500 total) over 90
• Edmonds Demographics: 19% 65+, 25% 50-64, WA: 12.3% Florida: 17.4%
• Edmonds Future: 65+ heading toward 25%
He described program impacts:
• United Way: decrease isolation – increase social connections (new friends)
• The best (maybe only) meal of the day
• Learning new skills
• Putting old skills to work
• Strengthening sense of worth
• For many, the center is their second home, for some their first
He reviewed finances and funding:
• Annual budget approximately $800,000
• City grant $60,000 Rec Services, $250,000 in-kind building and property
• County $70,500, United Way $14,000
• Total public funding: $144,500
• Center raises $450,000 annually – Thrift Store ($135,000), banquet rentals ($85,000), fees,
grants, donations, memberships, events.
Future, short term plans include:
• Modest improvements to present building (WA Commerce grant, CDBG grant, Boeing ECF)
• Fully fund Bastyr Clinic through 2014
• Creative use of social media
• Involvement of unemployed boomers
• Become a resource to whole community, not just seniors
• Increase fundraising – Health Fair, campaigns, events
Future, long term plans include:
• New state of the art Senior and Community Center - Edmonds residents deserve no less
• Continuing waterfront presence
• The boomers actively engaged
• Well-developed volunteer programs in many new areas
• Creative and innovative programs
• Truly a resource to whole community
During his presentation, Mr. Fleming displayed photographs of morning coffee with Elsie, the Step Out
Edmonds Walking Club, Dr. Robert Hickman, Bastyr ribbon cutting, 4th of July parade, special lunches,
and the thrift store. He relayed the Senior Center’s motto: come for the view, stay for the friendships.
Mr. Fleming commented the nature of the non-profit/public partnership is unique in the county and state.
There is no other senior center that mixes the two in this way and it has made the center the place it is.
Councilmember Buckshnis expressed her appreciation for everything Mr. Fleming does. She noted the
center recently hired a new Finance Director. Mr. Fleming explained the center’s new Finance Director,
Chris Wolfe, was previously the Chief Financial Officer for Senior Services of Snohomish County as well
as a long time Edmonds resident.
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4. UPDATE ON THE EDMONDS BACKYARD WILDLIFE HABITAT
Edmonds Wildlife Habitat Project Team Lead Laura Spehar advised all Councilmembers and the
Mayor will be provided a Fostering a Community that Lives in Harmony with Nature T-shirt created by
local artist Sue Coccia.
Mr. Spehar relayed the Edmonds Wildlife Habitat Project’s (EWHP) history, mission statement and
goals:
• Protect, preserve, and restore wildlife habitat in the Edmonds area
• Help connect all residents of the Edmonds area to nature in a positive way
• Educate residents on conservation, sustainability and bio-diversity needs
• Connect children the “caretakers of our future” with nature
• Locate funding sources to enhance, restore, and grow wildlife habitat corridors in the Edmonds
area
• Partner with local government, service clubs, businesses, faith organizations, and schools to help
sustain our goals
She described the EWHP’s history:
• Project began in 2008 with a local group of local citizens, mostly with scientific backgrounds
• Certifying local parks – Yost Park first park certified
• Hosting local work parties and cleanups at local parks
• Backyard habitat yard tours
• Tabling/outreach events
• Friends of the Edmonds Marsh meetings began in 2008
• Certifying faith organizations/community centers
Since 2008, the EWHP has:
• Begun restoration work on what would become the Edmonds Wildlife Habitat and Native Plant
Demonstration Garden
• Hosted Coastal Clean-up Days in Edmonds with various educational booths
• Edmonds Frogwatch USA graduates with the U.S. Association of Zoos and Aquariums
• Created an Edmonds ECO-Schools & Schoolyard Habitat Programs in partnership with the
National Wildlife Federation
• Began hosting the NWF/CWH WA Cities retreats
Today the EWHP:
• Holds annual citizen-science based trainings with WDFW, Audubon, NOAA and the NWF
• Hosts monthly free wildlife and sustainability related program meetings once a month at the
Frances Anderson Center through the Edmonds Park and Recreation
• Hosts annual planting events and native plant sales with the WNPS
• Works with local colleges on local stream restoration projects
• Website: edmondsbackyardwildlifehabitat.org
• Has Facebook and Twitter accounts
• Monthly e-newsletter, Edmonds Be Wild
2010 was the EWHP’s big year:
• She received the national NWF Conservation Science Award
• Edmonds was certified as 41st Community Wildlife Habitat City in the US
• The Edmonds Wildlife Habitat & Native Plant Demonstration Garden opened at Willow Creek
Hatchery on City owned property
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The EWHP’s mission and presence stay the same:
• Educate our neighbors through our preservation efforts
• All ages, all capabilities
• Being a positive, visible presence at local community events
• Help our future generations learn about preservation and stewardship
Ms. Spehar urged citizens to set an example and certify their own yard or business as a wildlife habitat
space and/or corridor. She left applications with the City Clerk; the criteria are food, water, shelter and
cover. She explained the City recently provided EWHP a map with an overlay of all certified yards/spaces
to allow them to identify incomplete corridors. She thanked the City for their continued support.
Councilmember Buckshnis commented that certifying is easy; she certified her yard and Hutt Park. She
provided a reminder of the Adopt a Park program; information is available on the City’s Parks &
Recreation webpage. She has adopted the Dog Park and, along with Jack Bevan, adopted Hutt Park. All
that is required is an annual clean-up which the City will assist with. She commented the Floretum
Garden Club also educates the public via demonstration gardens, monthly tours, etc.
Ms. Spehar advised information about certifying a yard is available on Channel 21, on the City’s website
and on their website, edmondsbackyardwildlifehabitat.org
4A. BI-MONTHLY UPDATE FROM THE PLANNING BOARD
Planning Board Vice Chair Val Stewart recognized Planning Board Chair Phil Lovell and Board Member
Neil Tibbott in the audience. Planning Board agendas, public hearing notices and documents are available
on the City’s website. Meetings are held the second and fourth Wednesday at 7:00 p.m. in Council
Chambers.
The Planning Board recently held a public hearing regarding adding a chapter regarding bed & breakfasts
to the ECDC. Recommendations were forwarded to the Council and amendments have been approved.
The changes are intended to encourage more bed & breakfasts to open and flourish in the City.
The Planning Board also held a public hearing on the ECC and portions of the ECDC to allow motorized
mobile vendors. The recommended changes were forwarded to Council for consideration and a public
hearing is being held tonight.
On June 27 the Planning Board invited the City Council, Economic Development Commission, staff and
citizens to an educational presentation on form based code. The purpose was to obtain information about
other cities that have implemented or are in the process of implementing form based approaches to zoning
and development codes. The City is considering the use of form based code methodology as part of the
current redevelopment efforts at Westgate and Five Corners. The speakers were the land use attorney with
the Lighthouse Law Group, the former Planning Director of the City of Shoreline, and the Community
and Economic Development Director for the City of Mountlake Terrace.
Generally form based codes are zoning codes and must be consistent with the Comprehensive Plan as
well as meet the requirements of the GMA. Conventional codes are more use oriented while form based
codes give higher priority to the form of the buildings and streets and how they interact with each other.
Form based codes are different in that they offer a place-based approach that focuses on the physical
environment, character and quality of public space and surrounding private spaces. They can be tailored
to each unique place and situation based on commonly derived community needs and desires as identified
through an extensive public process with the community, staff and legislative bodies. Form based codes
focus on street and building types, build-to lines, number of floors and other kinds of measures. A
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regulating plan provides a graphic representation of what an area should look like with regard to public
space and building form. Procedural and due process requirements are much easier to meet via a form
based code approach because of the amount of public involvement.
When attempting to implement form based codes, most jurisdictions start with a hybrid code for a specific
part of their city. Typically hybrids are traditional zoning codes combined with graphic urban design
standards. An option for implementing a hybrid code is a complete and comprehensive form based code
with specific plan areas such as a neighborhood or district. The form based code provides a structural and
legal framework of a conventional code much like the Westgate plan.
On July 11, Keeley O’Connell, Restoration Ecologist with People for Puget Sound and a member of
Friends of the Edmonds Marsh gave a report on the history and status of the marsh to help the Planning
Board learn more about the marsh’s influence and potential impact on the Harbor Square Master Plan.
Buffers and setbacks from the marsh are important considerations in this plan. People for Puget Sound
applied for state salmon recovery funds and were awarded a $100,000 grant to begin studying the
feasibility of restoring the Edmonds Marsh. Approximately 98% of these habitats have been filled and
developed in the Central Puget Sound Basin; no other community in the Central Puget Sound Basin has
this opportunity for restoration which could include daylighting Willow Creek channel and possibly
eliminating the tide gate. Marsh restoration would improve salmon and wildlife habitat and provide more
opportunities for education and science. It would also address well-known stormwater and flooding
issues. Currently stormwater flows through the storm drains and directly into the marsh without
treatment. The study will be completed within 12 to 18 months.
The Planning Board also looked at proposed code amendments to the ECDC that clarify language and the
type of easements the City may retain on street vacations. The Planning Board’s recommendations were
forwarded to the City Attorney and City Council for review.
On July 25 the Port of Edmonds and City staff introduced the Harbor Square Master Plan to the Board.
As required, the Port is requesting its Master Plan be incorporated into the City’s Comprehensive Plan. At
the conclusion of this information gathering, the Planning Board will hold a public hearing and forward
the Master Plan to City Council for action. Potential rezones or development reuse is not being considered
at this time. The end result would be an amendment to the City’s Comprehensive Plan. The Board will
review the proposal for consistency with the goals and objectives for the Downtown Waterfront Activity
Center in the Comprehensive Plan as well as consistency with the Shoreline Master Plan update. Port
Director Bob McChesney stated the Port’s overriding goal is to amend the Port’s Master Plan and the
City’s Comprehensive Plan with the inclusion of an economically feasible, environmentally responsible
and high quality designed redevelopment plan for Harbor Square.
At the conclusion of the Port’s presentation, the Planning Board requested more information. The Board
is planning a workshop at their August 22 meeting to receive more information related to their questions
about the plan and to continue the discussion. The Board encourages the public to participate by attending
meetings and offering public comment and submitting written comments.
All the Planning Board meetings regarding the Harbor Square Master Plan will be videotaped and will air
on Channel 21 (Comcast) and Channel 39 (Frontier) at 9:00 a.m. daily beginning no later than the
Monday following each meeting. The recording of the July 25 meeting is currently being aired at 9:00
a.m. daily through Friday August 24. The August 22 workshop will be televised and will be aired at 9:00
a.m. daily beginning Saturday, August 25.
Councilmember Buckshnis thanked the Planning Board for all they do and said she enjoys reading their
minutes. She asked when the Planning Board will complete the Shoreline Master Plan (SMP) update.
Planner Kernen Lien responded it is hoped the Shoreline Master Plan update will be presented to the
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Council by the end of the year. The change of the Edmonds Marsh to a shoreline versus an associated
wetland extended the shoreline jurisdiction into Harbor Square. With the Port’s development of the
Harbor Square Master Plan, the SMP update was slowed so that the SMP update and the Master Plan
could be reviewed by the Planning Board simultaneously as there is a great deal of overlap between the
plans.
Councilmember Buckshnis commented WRIA 8 is closely watching the marsh issue and she is hopeful
some funding will be available via WRIA 8 next year.
Councilmember Johnson thanked Vice Chair Stewart for her work, Chair Lovell for his leadership and
Board Member Tibbott for his ongoing efforts to communicate with the public. The Planning Board does
a tremendous amount of work and she was proud to have been part of the Board. The Planning Board
does a lot of thoughtful, dedicated thinking about issues.
5. PUBLIC HEARING ON AN ORDINANCE DESIGNATING THE ALLEN HOUSE LOCATED AT
310 SUNSET AVENUE NORTH, EDMONDS, WASHINGTON FOR INCLUSION ON THE
EDMONDS REGISTER OF HISTORIC PLACES, AND DIRECTING THE COMMUNITY
SERVICES DIRECTOR OR HIS DESIGNEE TO DESIGNATE THE SITE ON THE OFFICIAL
ZONING MAP WITH AN “HR” DESIGNATION
Planner Kernen Lien explained the property owners nominated the Allen House for consideration for
placement on the Edmonds Register of Historic Places and have signed the authorization form. This is the
first time a property owner has nominated their property.
Mr. Lien reviewed the effects of listing on the register:
• Honorary designation denoting significant association with the history of Edmonds
• Prior to commencing any work on a register property (excluding repair and maintenance), owner
must request and receive a certificate of appropriateness from the Historic Preservation
Commission
• May be eligible for special tax valuation on their rehabilitation
Mr. Lien displayed an aerial map and identified the location of the Allen House at 310 Sunset Avenue
North, noting there are several other older homes in the vicinity and along Sunset Avenue. He reviewed
designation criteria and how this house complies with the criteria:
• Significantly associated with the history, architecture, archaeology, engineering or cultural
o The house was constructed by Zachary T. Allen, a former owner of the Olympic Hotel who
lived in the hotel prior to moving into this house.
o The house is also associated with the early pioneer settlement of Edmonds. heritage of
Edmonds
• Has integrity
o The house is a largely intact example of the Queen Anne Free Classic style. The rear of the
house was enlarged circa 1929, but the front of the house retains its original appearance from
Sunset Avenue
• At least 50 years old, or has exceptional importance if less the 50 years old
o The BOLA report states the house was constructed in 1901, while the Snohomish County
Assessor information indicates the house was constructed in 1906. In either case, the house is
at least 50 years old
• Falls into at least one of designation categories, ECDC 20.45.010.A - K
o A. Associated with events that have made a significant contribution to the broad patterns of
national, state or local history.
The house is associated with the early pioneer settlement of Edmonds
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o B. Embodies the distinctive architectural characteristics of a type, period, style or method of
design or construction, or represents a significant and distinguishable entity whose
components may lack individual distinction.
The house is an example of the Queen Anne Free Classic style
Mr. Lien displayed several photographs of the house and described significant features:
• The house is a cross-gabled two-story house with a square tower in the center
• A pyramidal roof caps the roof of the tower
• A full width front porch partially wraps around the north side of the house.
• The roof of the porch is supported by four classical columns.
The Historic Preservation Commission (HPC) held a public hearing on July 12, 2012 and concluded the
site is eligible for listing on the Edmonds Register of Historic Places and recommend the City Council
approve the ordinance to place the house on the register. Mr. Lien displayed and reviewed several
additional photographs of the Allen house, a house Mr. Allen constructed for his son, three historic
houses that no longer exist and an existing house on 4th Avenue.
Councilmember Buckshnis asked about the addition on the back of the house. Mr. Lien answered that is
not being considered for listing, only the Allen House on the front of the property.
Mayor Earling opened the public participation portion of the public hearing. There were no members of
the public present who wished to provide testimony. Mayor Earling closed the public participation portion
of the public hearing.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO APPROVE ORDINANCE NO. 3892, DESIGNATING THE EXTERIOR OF THE
RESIDENCE KNOWN AS THE ALLEN HOUSE LOCATED AT 310 SUNSET AVENUE NORTH,
EDMONDS, WASHINGTON FOR INCLUSION ON THE EDMONDS REGISTER OF HISTORIC
PLACES, AND DIRECTING THE COMMUNITY SERVICES DIRECTOR OR HIS DESIGNEE
TO DESIGNATE THE SITE ON THE OFFICIAL ZONING MAP WITH AN "HR"
DESIGNATION.
Councilmember Petso thanked staff, the property owners and Historic Preservation Commissioners. She
commented it is amazing what can happen when the property owner takes an enthusiastic interest in
listing their property, researches the house and develops the application along with staff.
Councilmember Johnson explained Councilmember Petso and she serve on the HPC. She thanked John
and Shirley Pauls for their application. She encouraged others to follow the Pauls’ example and consider
applying for listing on the historic register. Further information is available from the Planning
Department.
MOTION CARRIED UNANIMOUSLY.
6. PUBLIC HEARING UPDATING THE CITY OF EDMONDS CITY CODE (ECC) 4.12 AND
PORTIONS OF EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) TITLE 16 TO
ALLOW MOTORIZED MOBILE VENDORS. (FILE NO. AMD20100012).
Planner Kernen Lien advised additional written public comment was received from Randy and Brooke
Baker and Priya Sinha.
Mr. Lien explained a workshop was held at the June 26 Council meeting on the Planning Board’s
recommended amendments to ECC 4.12 to clarify motorized mobile vending units are allowed within the
City and add language regarding operation of mobile vending units. The Planning Board’s
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recommendation also included changes to ECDC Title 16 with regard to operating restrictions that would
allow mobile vending units to operate in certain zones. A number of issues were discussed at the Council
workshop and Council President Peterson requested Councilmembers submit written comments to him
for inclusion in tonight’s public hearing. He received written comments from Councilmembers Buckshnis
and Petso. A memo addressing the issues raised is included as Attachment 8 to the Council packet.
Mr. Lien reviewed possible amendments to the Planning Board’s Recommendation on ECC 4.12:
1. Sales Reporting.
Finance Director Shawn Hunstock suggested adding language regarding reporting of sales within
the City of Edmonds to ensure the City receives sales tax from vending units. A new section was
added to ECC 4.12.020 with this proposed changed in the Public Hearing draft.
2. Distance from Special Events.
ECC 4.12.055.O contains language regarding how far motorized mobile vendors have to be
located from special events such as the Edmonds Arts Festival where food vendors pay a fee to
participate. The Planning Board’s recommended ¼ mile; that distance was selected as it is
typically the distance people will walk. Councilmembers Buckshnis and Petso both suggested this
be changed to 1 mile and that change was incorporated into the public hearing draft. Mr. Lien
displayed a map with ¼ mile, ½ mile and 1 mile radiuses from the Civic Playfields where the
Taste of Edmonds is held.
Councilmember Buckshnis commented after seeing the map, she found a ½ mile distance acceptable.
Councilmember Fraley-Monillas preferred a ¼ mile distance but may agree to a ½ mile. A ¼ mile is a fair
distance for people to walk to food trucks when events are taking place in the City. She did not think food
trucks ½ mile or even ¼ mile away would be much competition. She asked if other establishments were
allowed to operate during a special event where there may be food vendors such as the Taste of Edmonds.
Mr. Lien responded as the code is currently written, it is not clear that food vendors would be allowed in
the City. There is one food truck that operates in the City now which highlighted the conflicts in the
City’s code. Councilmember Fraley-Monillas asked whether other food establishments were prohibited
from serving food during an event. Mr. Lien answered local restaurants were not prohibited from serving
food. City Clerk Sandy Chase commented during an event like the 4th of July parade, any vendors go
through the Chamber of Commerce who has a contract for that event. The same would be true for other
events.
Councilmember Fraley-Monillas inquired about the ferry food vendor and asked if a ½ mile radius would
prohibit mobile vendors in the ferry area. She also asked if the food vendor in the ferry area was
considered a mobile unit. Ms. Chase answered the City no long has a vendor in the ferry area. There is a
vendor located on ferry property and is located in a more permanent facility.
Mr. Lien identified the ferry holding lanes on the map, advising a ½ mile radius would include that area
as well as Brackett Landing. Mobile vendors at Brackett’s Landing would require a concession agreement
with the City. Councilmember Fraley-Monillas observed a ½ mile radius would prohibit mobile vendors
at Brackett’s Landing during events. She would oppose a ½ mile radius for that reason.
Councilmember Buckshnis asked whether the Saturday Market operated during the Taste of Edmonds.
Ms. Chase answered recently the market has not been open during the Taste.
Mr. Lien continued his review of issues raised by the Council:
3. Limiting Motorized Mobile Vendors to Food Service.
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This is an item that was highlighted by the Planning Board for Council consideration. While this
issue was under consideration by the Planning Board, there was a request for a mobile boutique.
Councilmember Buckshnis suggested that motorized mobile vending units be limited to food
service and that has been incorporated in the Public Hearing draft of ECC 4.12.
Councilmember Buckshnis asked whether this would include a mobile pet service. Mr. Lien answered a
pet service that visits residences is different than a motorized mobile vendor that parks in a location.
4. Zones Where Motorized Mobile Vendors May Operate
As the Planning Board discussed this item, they broadened the areas where motorized mobile
vendors should be allowed and ultimately recommended allowing them nearly everywhere and to
allow the market to determine where food trucks would be located. As currently drafted,
motorized mobile vendors could operate in all commercial zones as well as the Medical Use
(MU) and Public Use (P) zones. Councilmember Petso suggested prohibiting motorized mobile
vendors in the Neighborhood Business (BN), Downtown Retail Core (BD1), and Firdale Village
Mixed Use Zones. The issue of what zones motorized mobile vending units should be allowed to
operate in is somewhat related to the next two items discussed below: distance from competing
establishments and distance from residential properties.
5. Distance from Competing Establishment
Mr. Lien displayed a map with 50, 100, and 300 foot setback from existing downtown
restaurants. His research found many jurisdictions establish a distance limit that motorized mobile
vendors may operate from a competing establishment. The setbacks range from 50 feet to 300
feet. With a 50-foot setback, there would be a few locations downtown where mobile food
vendors could operate. A 100-foot setback reduces those locations and a 300-foot setback
eliminates any locations in the downtown area.
Mr. Lien clarified mobile vendors cannot park in right-of-way that is designated for parking for
street use. In the downtown area there are only three locations: the parking lot on the corner of 6th
& Main, 4th & Dayton where Here & There currently parks and the Tully’s parking area. Other
potential locations include Brackett’s Landing and the parking area near the senior center with a
concession agreement and along the Port property with the Port’s authorization.
6. Distance from Residentially Zoned Property.
The Planning Board addressed this by limiting the hours of operation similar to the hours for
outdoor dining.
Councilmember Petso asked whether a 100-foot radius from existing restaurants would impact the
locations currently used by the existing food truck. Mr. Lien answered not the 4th & Dayton location but
possibly at the Tully’s parking area.
Councilmember Petso asked if a 50-foot distance from a residence would significantly limit any of the
locations currently used by the existing food truck. Mr. Lien answered it would depend on how the
distance was measured.
Councilmember Buckshnis asked if food trucks in a parking lot were required to get permission from the
property owner and whether they paid a concession fee to the City. Mr. Lien answered they would be
required to pay a $200 permit fee, obtain permission from the property owners, submit a site and
circulation plan to the City to ensure traffic flow in the parking lot and the parking lot must still meet the
parking regulations. Councilmember Buckshnis asked whether for example a mobile vendor at Marina
Beach where parking is very tight would only pay the $200 permit fee. Mr. Lien answered a mobile
vendor at Marina Beach would be required to obtain a concession agreement from the City and potentially
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a mobile vendor permit if they operated in other locations in the City. Councilmember Buckshnis pointed
out the City would collect sales tax revenue from sales.
For Councilmember Fraley-Monillas, Mr. Lien explained there is currently one mobile vendor that
operates downtown and he has observed the truck in two locations. Councilmember Fraley-Monillas
asked if there were other mobile vendors elsewhere in the City. Mr. Lien answered inquiries have been
made during the past 3-4 years, thus the reason for clarifying the code. There is a mobile vendor located
on Highway 99 in Esperance but that is not within the city limits. Councilmember Fraley-Monillas
pointed out this is a citywide issue and the ordinance will affect other areas. Mr. Lien agreed the distance
requirements would apply to other areas of the City, noting the map of downtown restaurants was the
only one available.
Councilmember Fraley-Monillas asked about a mobile ice cream truck. Mr. Lien answered that is
addressed by the solicitor portion of the code because they drive through neighborhoods. These
regulations apply to mobile vendors that stop at a location for a period of time versus an ice cream truck
that drives around. Councilmember Fraley-Monillas asked whether the code specified it applied to
stationary mobile vendors. Mr. Lien answered it was not specified but that was how the City has
permitted them in the past. It could be specified.
7. Space Limit on Tables and Chairs.
Staff feels this is addressed in the space that motorized mobile vendors are allowed to occupy.
When locating within a parking lot on private property, the vendors will have to demonstrate that
enough parking exists on site to meet the parking requirements for the businesses at that location.
Only one other jurisdiction limited the number of tables and chairs.
8. Overall Limit on the Number of Trucks Allowed.
Councilmember Petso suggested adding language to limit the number of motorized mobile
vehicles to ten vehicles. ECC 4.12.055.F currently contains the following language:
The city reserves the right to limit the number of vending permit sites in any given area of the
downtown. The development services director shall determine the allowable number of street
vendors and shall exercise this discretion based upon the needs of the public, diversity of
products offered for sale, the smooth flow of pedestrian and vehicular traffic and other similar
considerations.
The Planning Board suggested letting the market decide the number. The restrictions on where
motorized mobile vending can operate would limit the number of units in any given area. If the
City becomes overrun by motorized mobile vending units, this is something that can be revisited.
Limiting the number of units to any specific number would be an arbitrary number.
Councilmember Petso asked if the language in the ordinance only applies to the downtown area but does
not limit them in other areas. Mr. Lien advised the ordinance could be modified to establish limits in other
areas. Potential locations include downtown, Five Corners, Westgate, Perrinville and on Highway 99.
Mayor Earling opened the public participation portion of the public hearing.
Priya Sinha, Edmonds, referred to the written comments she submitted, noting she was unaware there
were limits on where mobile vendors could be located. She envisioned mobile food vendors as not only
trucks but also hot dog and falafel stands. Her vision was a falafel stand in front of the Hazel Miller Park,
at the beach and at Yost Park. She did not understand the issue of unfair competition, pointing out this is a
capitalist society; if someone cannot compete, they should go out of business. She pointed out mobile
vendors will serve a different population than restaurants as they are more affordable for teens and young
families. She referred to the new game store at Old Milltown, envisioning kids being able to buy a falafel
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at a stand and then visit the game store. She summarized the Council’s job was not to create a monopoly
for restaurants in Edmonds and if they did, litigation may follow. She expressed support for mobile
vendors including carts.
Julie Malcolm, Edmonds, owner/operator of the Here & There food truck, explained she has had the
food truck for 3½ years and parks on 4th & Dayton every Wednesday. Food trucks make the City more
interesting and diverse and provide another option for food and getting people out. She has obtained a
permit from the City for the past four years, pays taxes, wages, and collects sales tax that benefits
Edmonds. Her truck is totally self-contained, has power, water and she takes away her own gray water
and garbage. She does not stay overnight because health department rules require she return to a
commissary every night. A restroom agreement with a nearby business is required by the health
department for her and her employees. She is approved by Snohomish County and King County Health
Departments. She explained it is not a cheap business to operate; she pays expenses, taxes, health and
business permits, and has a commissary for food preparation. Even if it is a cheaper business to run, that
is not a valid argument against the operation of food trucks. She is part of the community, her children
went to Edmonds schools and she volunteered in schools and sports organizations.
Alvin Rutledge, Edmonds, asked if mobile vendors would be operated by the City’s Parks & Recreation
Department. Mayor Earling answered they would not. Mr. Rutledge asked what department collected the
$200 permit fee and the fee for the concession agreement. He commented food trucks would compete
with a year-round farmers market. He suggested the City collect a percentage of sales rather than a $200
permit fee.
Roger Hertrich, Edmonds, explained he lives 100 feet from a deli and often finds trash in his yard. A
restaurant in the area does not generate litter because people eat inside. He described his experience with
a food truck that operated at lunch at the high school across the street from a rental house he owned on
Beacon Hill and the trash it generated. He suggested litter can be a major issue associated with mobile
vendors. He questioned whether a place for mobile vendors would be designated or if they would be
allowed to park on the street. If the Council approves the regulations, he wants to make an application to
park a food truck on Sunset Avenue. He posed several questions including whether the mobile vendors
were approved by the health department, whether they would provide seating, and whether the trucks
would be owned by out of town people and leased. He suggested the Edmonds bowl was different than
Highway 99 and mobile vendors do not belong in the bowl.
Mim Edelstein, Edmonds, said she visits the Here & There truck nearly every week. Their menu is
different than restaurants in town, changes weekly, and provides a good variety. It is a very clean
operation, quiet, no trash, and the employees are very kind and nice to do business with. She hoped the
City would not prevent their continued operation.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
Councilmember Petso relayed her understanding that the ordinance did not allow mobile vendors in
residential areas and asked if that would prevent their locating on Sunset Avenue. Mr. Lien answered
under the proposed ordinance, mobile vendors would be prohibited on Sunset Avenue because it is a
residentially zoned area. When Sunset Avenue is redone in the future, there could be a location where a
mobile vendor could park with a concession agreement.
Councilmember Johnson asked staff to comment on the three types of vendors, 1) vendor in a park, 2)
non-motorized cart, and 3) motorized mobile vendor. Mr. Lien explained the conflict in the code that
generated this amendment is the code currently allows for non-motorized carts such as a falafel carts on
the street. There are restrictions such as not blocking the sidewalk, access, permission from the abutting
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property owner/business, etc. The code did not specifically mention motorized mobile vendors. A
concession agreement is required if a vendor is located on public property.
In response to Mr. Hertrich’s comments about trash and health department approval, Mr. Lien advised
approval is required from the Snohomish Health Department and the proposed code includes provisions
regarding keeping the site clean and orderly at all times, providing a refuse container, encouraging the
provision of containers for recycling and cleaning up the site when they leave.
Councilmember Buckshnis voiced her support for a ½ mile radius from special events and suggested the
three major festivals be specified, Waterfront Festival, Taste of Edmonds and Arts Festival. She
commented on how much work volunteers put into festivals. The organizations that use the festivals as
fundraising events should be allowed the courtesy of not having food trucks within a ½ mile.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER JOHNSON,
TO UPDATE EDMONDS CITY CODE (ECC) 4.12 AND PORTIONS OF EDMONDS
COMMUNITY DEVELOPMENT CODE (ECDC) TITLE 16 TO ALLOW MOTORIZED MOBILE
VENDORS AND DIRECT STAFF AND THE CITY ATTORNEY TO DRAFT AN ORDINANCE.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
AMEND THE MOTION TO REVISE THE DRAFT ORDINANCE TO REDUCE THE 1 MILE
RADIUS FROM SPECIAL EVENTS TO A ½ MILE RADIUS.
Councilmember Fraley-Monillas did not support the motion as she preferred a ¼ mile radius. A ½ mile
radius prevents mobile vendors from locating at the beaches or parks in preference of the three festivals.
Councilmember Bloom agreed with Councilmember Fraley-Monillas and felt a ¼ mile radius would be
adequate.
Councilmember Yamamoto also agreed with Councilmember Fraley-Monillas. Most events such as the
Taste and Arts Festival have food vendors within a confined area and people at the event will visit those
vendors rather than leaving the property to eat. He agreed a ½ mile radius would prevent vendors at the
park and waterfront. He expressed support for a ¼ mile radius.
THE VOTE ON THE AMENDMENT FAILED (2-5), COUNCILMEMBERS PETSO AND
BUCKSHNIS VOTING YES.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO
AMEND THE MOTION TO CHANGE THE 1 MILE RADIUS TO A ¼ MILE RADIUS. THE
VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AMEND THE MOTION TO CHANGE THE LIST OF ZONES THAT ALLOW
MOBILE VENDORS TO EXCLUDE THE FOLLOWING: NEIGHBORHOOD BUSINESS, BD1,
AND FIRDALE VILLAGE.
Councilmember Petso spoke in favor of the motion, explaining one of the issues she has grappled with is
how close to allow mobile vendors in multi-family or single family residential neighborhoods and
whether to allow them in the downtown core. Rather than establishing a distance from a business or
residence, the issue can be addressed by not allowing mobile vendors in Neighborhood Business zones,
Firdale Village or the BD1 zone. The proposed amendment addresses concerns without overregulation.
Councilmember Fraley-Monillas asked why Firdale Village and its large parking area would be excluded.
Councilmember Petso answered Neighborhood Business zones and Firdale Village all have adjacent
single family residential. She could not guarantee an approved cart would not operate adjacent to
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someone’s backyard or off their deck. She preferred not to have the zones that are commonly adjacent to
single family residential such as Neighborhood Business and Firdale Village included in the areas where
food trucks/carts are allowed.
Councilmember Fraley-Monillas asked whether alcohol is allowed to be sold from food trucks/carts. Mr.
Lien responded sales are limited to non-alcoholic beverages. Council President Peterson advised State law
does not allow alcohol to be served from a food cart.
With that limitation, Councilmember Fraley-Monillas was uncertain what the problem would be with
having a hot dog cart in an area adjacent to residential. She did not envision a hot dog cart would go
through a residential street like an ice cream truck; food trucks/carts want to locate in zones where they
can sell their product. She also did not want to prohibit food carts from locating in areas on Highway 99
where there are residential areas close by. Mr. Lien displayed a map identifying Westgate, Five Corners,
212th & 76th, Perrinville BN zones, Firdale Village mixed use and other scattered BN zones on the
Highway 99 corridor.
Councilmember Fraley-Monillas pointed out these are business zones where a food truck/cart may want
to locate. Mr. Lien envisioned Five Corners, Westgate and the BN zone near the high school as zones
where food trucks would locate. Councilmember Fraley-Monillas observed Councilmember Petso’s
amendment would not permit them to locate there. Mr. Lien agreed.
Councilmember Buckshnis did not support the amendment as she believed the market will determine
areas that will be prosperous. Food vendors will be conscientious about where they park and she wanted
to allow them to locate in the proposed zones.
Councilmember Yamamoto pointed out although the proposed ordinance lists the zones food trucks can
be located, the location will still require approval. He did not support the amendment.
Councilmember Petso asked whether neighborhood approval was required for a food truck to locate for
example behind the old gas station on 238th and Firdale Avenue. She explained a produce vendor there
generates a lot of complaints. Mr. Lien answered that is zoned BN; locating a food truck in that location
would require the property owner’s permission but not the adjacent property owner’s permission.
Councilmember Petso explained she hears a lot of complaints about the produce vendor, probably
because she is the Councilmember that lives the closest to that location. She has been told the City cannot
regulate the produce vendor; she would be disappointed if that location were also allowed to have food
trucks/carts in the future.
THE VOTE ON THE AMENDMENT FAILED (1-6), COUNCILMEMBER PETSO VOTING YES.
Councilmember Johnson suggested the Council reconsider the $200 fee. That amount was originally
established because Architectural Design Board (ADB) review was required. She wanted to encourage
motorized mobile vendors and suggested the fee be the same as a business license, $125. Mr. Lien
answered although ADB review is not required, review of a site plan by the City’s Traffic Engineer is
required when a mobile vendor is located in a parking lot.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO AMEND THE ORDINANCE TO INDICATE THERE WILL NOT BE MOTORIZED
MOBILE VENDORS WITHIN 50 FEET OF A RESIDENCE.
Councilmember Fraley-Monillas explained this would prohibit mobile vendors in driveways and other
inappropriate places. She did not think mobile vendors would locate in neighborhoods but in case they
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did, this would protect the neighborhood. Mr. Lien suggested a distance from a residential zone rather
than a residence because some zones allow mixed use and there could be residences within a commercial
zone.
Councilmember Fraley-Monillas asked whether that would prohibit it from the entire zone. Mr. Lien
answered zones where mobile vendors are likely to locate include BN and CG which allow mixed use.
Residential zones are RS and RM; the proposed draft prohibits mobile vendors in those zones.
COUNCILMEMBER PETSO MOVED TO AMEND THE AMENDMENT TO NOT PERMIT
MOBILE VENDORS WITHIN 50 FEET OF A SINGLE FAMILY RESIDENTIAL ZONE. THE
VOTE ON THE AMENDMENT DIED FOR LACK OF A SECOND.
THE VOTE ON THE AMENDMENT FAILED (2-5), COUNCILMEMBERS PETSO AND
FRALEY-MONILLAS VOTING YES.
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
AMEND THE MOTION TO NOT LIMIT MOBILE VENDORS TO FOOD SERVICE ONLY.
Councilmember Johnson explained there was an unlicensed, mobile veterinarian in the Top Food parking
lot on a monthly basis. She has also had a conversation with someone interested in operating a mobile
boutique.
Councilmember Fraley-Monillas was uncomfortable with opening it up to all kinds of things to be sold by
a mobile vendor.
Council President Peterson agreed with Councilmember Fraley-Monillas. He suggested revisiting the
issue in the future to determine if there was a need for mobile vendors to sell other products. He preferred
to start with a known quantity such as food trucks. He did not support the motion.
THE VOTE ON THE AMENDMENT FAILED (2-5), COUNCILMEMBERS BLOOM AND
JOHNSON VOTING YES.
Council President Peterson referred to the overall limit on the number of trucks allowed, agreeing it
would be arbitrary to state a number of trucks. He asked if the current language gave staff enough
direction or was it too vague. Mr. Lien answered it leaves it open and is up to the Development Services
Director to determine when there are enough food trucks such as when the City begins to receive
complaints about too many trucks. Interim Development Services Director Rob Chave suggested if it
began to look like there was a problem, staff would seek input from the Council committee. The license
allows the City to do enforcement if a vendor is violating rules, creating problems or otherwise not
abiding by the code. City Attorney Jeff Taraday commented that the annual license would provide an
opportunity to consider the overall limit number.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO AMEND THE MOTION TO STATE AFTER THE CITY HAS 15 MOTORIZED
MOBILE VENDORS, A REVIEW IS TRIGGERED BY THE CITY COUNCIL WHO MAY
REFER IT TO COMMITTEE FOR REVIEW.
Councilmember Fraley-Monillas explained the review could consider the number of complaints, the
locations they have focused on, etc.
Council President Peterson commented that sounded reasonable and would ensure it was not just staff
determining what was enough.
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THE VOTE ON THE AMENDMENT CARRIED (5-2), COUNCILMEMBERS BLOOM AND
JOHNSON VOTING NO.
THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
7. AUDIENCE COMMENTS
Steve Brent, Edmonds, commented it was difficult to hear Councilmembers who did not use their
microphones. He suggested siting a hot dog stand near the dog park, noting a restaurant costs $35-$40
versus a hot dog at a cart that may cost $6. Next, he explained while visiting the dog park, he observed
trees being cut on the bluff. He was uncertain who owned the bluff but it was his understanding the trees
on the bluff could not be cut. He described trees that were cut on the bluff including a long needle pine
tree and a maple. He called the Building Department but was unable to determine whether a permit had
been issued to cut the trees. A staff member went to the site to observe. He asked whether the City had
authority over the bluff and if the condominium owners have broken the law, demanded they be fined to
the fullest extent of the law and be required to replace the pine tree with the same size tree and replaced
again if it did not survive. Mayor Earling asked Mr. Brent to leave his telephone number with the City
Clerk and staff will contact him within 48 hours.
Robert Bernhoft, Edmonds, commented it was interesting to hear the presentation by the Edmonds
Backyard Habitat Project, noting Browns Bay and a healthy Puget Sound also play a part in a healthy
environment. He met with the Mayor on July 25 and informed him a new organization was forming to
address the fish and wildlife enhancement needs in Browns Bay and Perrinville Creek. Their first project
is the City’s Talbot Road Perrinville Creek culvert replacement. He explained the Talbot Road Perrinville
Creek culvert flows into a plunge pool on his property at 8219 Talbot Road. He and the organization look
forward to working on the project with all parties. He referred to a request from their attorney David
Mann that he presented to Mayor Earling on July 25 in support of reexamination and thoughtful
reconsideration of the Talbot Road Storm Drain Improvement Project. He relayed their concern that the
SEPA MDNS used for the construction of the Talbot Road Storm Drain Improvement Project was null
when the Council voted on July 17 because it failed to comply with Edmonds codes that require public
notice as well as other critical reasons. He requested all work on the project be halted, noting it is never
too late for the Council to take corrective action voluntarily and to allow a legal SEPA process to occur.
He referred to case law, Washington State Supreme Court decision Sicily versus San Juan County.
Alvin Rutledge, Edmonds, a member of the Kiwanis Club involved with the Taste of Edmonds this
weekend, urged the public to attend the event. Next, he suggested the City Attorney, who represents the
citizens, respond to Mr. Bernhoft’s comments.
Craig Larsen, Edmonds, commented the habitat in Browns Bay has not been addressed. He described
wildlife that could be affected by untreated, unfiltered stormwater that includes a mated Osprey pair that
live at Meadowdale High School and fish in Browns Bay, a family of river otters that live between the
south end of Browns Bay and the blue boathouse, schools of salmon fry at the mouth of Perrinville Creek,
Flounder, migrating waterfowl including Grebe, American Wigeon, Harlequin Ducks, Golden Eye,
Bufflehead, a mated pair of eagles with a roost above the southern terminus of Browns Bay. Gulls, terns
and Heron that use the habitat use Browns Bay as a resting place and he has observed gray whales feeding
and Orca passing by. He summarized Browns Bay is a unique environment due to the series of lagoons
and he was concerned about the impact the outflow would have on the habitat. The Adopt a Stream
Foundation provided him a list of things they would like him to do on his property to increase the
potential of restoring a salmon run on Perrinville Creek. He requested a biology report regarding the
impacts on Browns Bay.
Mayor Earling declared a brief recess.
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8. POLICE SERVICES CONTRACT – TOWN OF WOODWAY
Council President Peterson explained at the last two retreats, the Council discussed changing the format
of the City’s police services contract with the Town of Woodway. One option was to offer Woodway a
full service contract whereby Edmonds would take over their small police department and provide 24/7
service. Woodway indicated they were not interested in a full service contract. Mayor Earling, Police
Chief Al Compaan and he considered other options, recognizing the contract for police services between
Edmonds and Woodway in recent years has been a very generous deal to Woodway, providing good
service at a very good price.
Another option considered by Mayor Earling, Police Chief Compaan and he was the City’s cost per call
as determined by the entire police budget divided by the number of calls per year which equated to
approximately $280/call. Although there are other ways of calculating the cost, that method would cover
some of the overhead, other staff time in addition to the officer, gas, vehicle wear and tear, etc. Reviewing
the City’s history with Woodway, the police department averages 10 calls/month. He recommended
contracting with Woodway at a flat fee of $2800/month and any calls beyond 10/month would be billed at
$280/call. The net result is approximately $33,000/year, nearly triple what Woodway has paid the last few
years. He acknowledged some Councilmembers would prefer a full service contract.
Carla Nichols, Mayor, Town of Woodway, commented Woodway has had a strong, positive working
relationship with Edmonds in the past. Woodway looks to Edmonds for many things; goods and services
from merchants, neighborhood relationships, and a backup contract for police services. The police
services contract has existed for 15 years; the average over the past 3 years has been 6 calls/month. The
proposal to establish the rate based on 10 calls/month is acceptable to Woodway. She commented this is
not a huge service contract and applauded Edmonds’ efforts to review its contracts to ensure they are
financially viable. Woodway is willing to pay the cost of Edmonds providing the service but are not
interested in a full service contract. The proposal would change the contract from a fee for service to a set
amount, a much simpler way to administer the contract. The proposal will increase funding by 300%
which she believed would more than cover the cost of providing backup service to Woodway. Woodway
has options other than Edmonds but would prefer to continue contracting with Edmonds. This issue needs
to be addressed now to allow time for Woodway to make a decision regarding a backup police service
contract. She asked for Council support of the proposal for the following reason, 1) it increases Edmonds
contract substantially, 2) the funds that are not earmarked or restricted, and 3) it will continue the strong
partnership between the communities.
Bill Anderson, Deputy Mayor, Town of Woodway, commented the relationship between Edmonds and
Woodway has been positive and he hoped it could continue. His personal experience with the police
department included three false alarms and having his house broken into. Of those four calls, three were
covered by Woodway Police. Woodway has a Police Department and is only asking Edmonds for backup
service. Woodway wants to be fair to Edmonds and hopes Edmonds will be fair to Woodway. Woodway
has options. However noted for Edmonds the contract with Woodway is ideal.
Councilmember Fraley-Monillas recalled concerns with the future of the City’s Police Department due to
overtime, continued reductions in revenue, and the potential for budget cuts. Although Woodway has 8
hours/day of their own police force, Edmonds helps Woodway on a routine basis. She recognized police
departments assist each other on emergent calls but envisioned it would be a hard sell for officers to assist
Woodway on routine calls when the City was making cuts and making do with less. Although she
supported the Council continuing its discussion, she preferred Woodway pursue their other options rather
than the City continuing to provide this service with the pending budgetary issues the City is facing.
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Councilmember Buckshnis asked if Edmonds would take over Woodway’s Police Department. Council
President Peterson answered no. Councilmember Buckshnis observed in 2010 the use of additional
officers increased each quarter and asked if that had been taken into consideration. Council President
Peterson answered it had been; the trends fluctuate and that was the reason he set the basis for the contract
at 10 calls/month. Councilmember Buckshnis asked whether 10 calls included costs for additional officer
time. Council President Peterson answered that was a detail that could be worked out if the Council
wanted to proceed with this type of contract. Assistant Police Chief Jim Lawless explained the additional
officer time was not identified until 2010. Additional officer time is situational depending on the type of
call. The most recent contract includes compensation for additional officer time. Councilmember
Buckshnis recommended that continue.
Councilmember Yamamoto asked the difference between a full service contract and back up service.
Assistant Chief Lawless explained full service would be 24/7 coverage with proactive patrols,
enforcement action, etc. The Edmonds Police Department currently responds in an assistance role. If a
Woodway officer is on duty and they request backup, that is done the same as for any other agency. If
there is no Woodway officer on duty, Edmonds Police Department takes the initial dispatch, assesses the
situation and determines whether to respond. For example for a residential alarm, the Edmonds officer
will respond, write a report, and bill Woodway. Following a more in-depth response such as an assault or
property crime with a suspect, a Woodway officer is contacted. In the example of an in-progress event
such as domestic violence, Edmonds officers respond, assess and then call out a Woodway officer. Some
calls require a two officer response. Full service is the service provided within the City of Edmonds; an
officer responds to a call and handles it from start to finish.
Councilmember Yamamoto asked whether Edmonds would respond in an emergency situation if
Woodway contracts with Shoreline or Mountlake Terrace. Assistant Chief Lawless answered it would be
situational. If Woodway contracted with Shoreline and an officer requested backup or a life and death
situation was occurring, Edmonds would assist the same as they do with other surrounding agencies. For
example, the City responds via mutual aid for the Snohomish County Sheriff’s Office in the Esperance
area and there is no provision for compensation.
Councilmember Yamamoto pointed out regardless of whether Edmonds has a contract with Woodway,
officers will be assisting. Assistant Chief Lawless agreed that would occur in certain situations.
Councilmember Yamamoto noted the City might as well get paid for responding. The proposed amount is
reasonable compared to what Woodway was paying previously.
Councilmember Petso relayed her understanding that Woodway provides its own police protection 8
hours/day. She asked whether the $160,000/year was Woodway’s cost for the 8 hours/day. Assistant
Chief Lawless answered it was his understanding $160,000 was the amount Woodway budgeted for law
enforcement services including the Edmonds contract. Councilmember Petso observed that did not
include SERS, jail costs, etc. If it cost Woodway $160,000 for 1/3 coverage, she suggested the City
charge twice that amount to cover the other 2/3 of the day. Assistant Chief Lawless answered there was
not a police car dedicated to Woodway during the other 16 hours; Edmonds only responds to a dispatched
call within the parameters of the current contract. For example, when there is no Woodway officer on
duty, an Edmonds officer would not respond to a report of a stolen bicycle. The caller would be informed
when a Woodway officer will be available. Edmonds would however respond to a domestic violence call
when a Woodway officer was not on duty. The other 16 hours/day are uncovered in the sense there are no
officers patrolling Woodway’s city limits.
Councilmember Petso observed a Woodway resident receives the same service an Edmonds resident
receives. Assistant Chief Lawless answered yes depending on the situation. Councilmember Petso
observed the only thing Woodway was not getting was patrol services for those 16 hours but they have
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the same emergency response that any Edmonds citizen has. Assistant Chief Lawless agreed they had the
same emergency response.
Councilmember Buckshnis commented Edmonds and Woodway have had a very good relationship.
Woodway residents serve on the ECA and PFD Boards, they help with the Edmonds Arts Festival and the
Edmonds Arts Foundation, etc. These social equities have not been addressed. Her calculations which
include additional officer costs equated to a monthly charge of $3500 or approximately $42,000/year.
Councilmember Johnson observed the proposal was for backup police services. Assistant Chief Lawless
answered yes. Councilmember Johnson relayed her understanding the intent was to cover the cost of
providing that service. Assistant Chief Lawless agreed. Councilmember Johnson observed Edmonds also
wanted to be a good neighbor. As Edmonds’ concerns seemed to be about the future, she asked whether it
would be feasible to have a one year contract for backup police services. Assistant Chief Lawless
answered a one year contract would be feasible but he was uncertain it would be agreeable to both parties.
Councilmember Fraley-Monillas clarified Edmonds is not backup; they are the primary for two-thirds of
the day. Backup is when an Edmonds officer responds to a Woodway officer’s call for assistance. For the
approximately 16 hours a day that a Woodway officer is not on duty, Edmonds is the primary, not
backup. According to her calculations, Edmonds citizens pay approximately $300/call using the total
budget divided by the number of calls. She acknowledged that included responses to businesses which
Woodway does not have. She did not want Edmonds citizens subsidizing Woodway citizens; what is fair
for one is fair for all. Possibly Woodway should not pay to the level Edmonds citizens do because of the
businesses in Edmonds but $30,000 a year would only pay for ¼ of an officer. She recognized Woodway
did not have the budget for a full service contract; the full service contract based on Woodway’s
population would be approximately $300,000.
Councilmember Fraley-Monillas acknowledged there were a number of ways to structure a full service
contract such as population, number of residences, number of calls, etc. Edmonds citizens are paying
considerably more for police services and pay regardless of whether they need the services. In the 27
years she has lived in Edmonds, she has called the police three times. She calculated she has paid
$13,000-$14,000 in property taxes directly to the Police Department since she lived in Edmonds. She
summarized a city for whom Edmonds provides service should be required to pay an amount closer to
what Edmonds citizens pay.
Councilmember Buckshnis commented using Councilmember Fraley-Monillas’ analogy, if Woodway
paid $42,000/year, their per call average would be $531/call which is more than Edmonds citizens pay.
She emphasized Edmonds officers are not patrolling Woodway, Edmonds provides on-call police service.
She disagreed with Councilmember Fraley-Monillas’ logic.
Councilmember Yamamoto agreed with Councilmember Buckshnis; the proposal is to charge Woodway
the City’s rate. Edmonds is providing on-call services, not patrolling Woodway. He noted police and fire
services are insurance and citizens hope they do not have to use it.
Councilmember Fraley-Monillas pointed out Woodway pays $660,000 for fire services to Fire District 1;
Woodway has had 1 fire and 12 aid calls, they are paying for insurance.
Councilmember Petso commented she was not at the meeting when the Council made a decision to move
away from a fee per call basis for police service, but was beginning to see the rationale. Going to a flat fee
basis on a fee per call basis was no improvement over the previous formula. The service provided is to
have police ready in case a call comes in as well as to have police dispatched in event of an emergency.
She doubted she would be able to get the cable company to charge her per show she watched; the cable
company charges a large amount in case she turns on the TV. Edmonds citizens seem to be charged quite
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similarly; if Councilmember Fraley-Monillas has paid in $13,000 for 3 calls, she is paying approximately
$4,000/call. In addition to the police response those three times, she has had the peace of mind and ability
to call at any time knowing the police will arrive. The motivation for a full service contract was to move
away from a fee/call basis and using a fee per call to create a flat rate does not change the fee per call
nature of the contract. To avoid that Edmonds should either provide a full service contract to Woodway or
allow Woodway to pursue their other options.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO EXTEND THE MEETING TO 11:00 P.M. THE VOTE ON THE MOTION
CARRIED UNANIMOUSLY.
Councilmember Bloom observed if Woodway paid the same $1.50 per $1,000 assessed valuation as
Edmonds, Woodway’s budget for direct police services would be $663,944. If Woodway paid the same
$246 per capita as Edmonds, Woodway’s budget for direct police services would be $321,030. She
understood the concept of being a good neighbor but if Edmonds continued the practice of billing for
service at any of the rates discussed, Edmonds was essentially putting the burden on its taxpayers and she
could not justify that in this economic climate. If Woodway is not interested in a full service contract,
they should pursue other options. She noted $33,000 added to the City’s budget is a minimal amount and
will not pay for any position if positions need to be cut in the future.
Council President Peterson agreed in an ideal world a full service contract would be best. The numbers
developed more than cover the costs. The Police Chief felt even the previous numbers probably covered
the cost; this proposal triples that amount. He acknowledged Woodway was getting a very good deal but
Edmonds was covering its costs and then some. The issue with taxation is inequality in taxation; some
people pay for things they do not use and some pay less for things they use more. He recommended a two
year contract as a one year contract would require negotiations to begin again in the near future. If the
amount is not workable, the current contract allows the City to give notice. He summarized the proposal
would not handcuff the City or put undue burden on the City and would help the City’s neighbor.
Councilmember Buckshnis commented this is an example of budgeting by priorities which the City plans
to undertake in 2014. She did not support a $33,000 contract but would support a workable number due to
social equities, Woodway residents who shop in Edmonds, etc.
Councilmember Fraley-Monillas commented the Woodway contract is an added burden to staff and
citizens. Woodway has said they have other options and she preferred they pursue those other options to
provide 16 hours/day of service for the amount they want to pay. She was not interested in even a one
year contract.
Councilmember Yamamoto expressed support for moving forward with a contract between $33,000 and
$45,000. The contract has been in place for a number of years and the proposal raises the fee nominally to
cover the City’s costs.
Councilmember Petso reminded the Council this is a long term decision. She found it highly unlikely that
the Council would agree to a contract and then inform Woodway they planned to terminate the contract in
90 days. That would not be fair to the Woodway community or to their budgeting process. The reason the
Council began this process over 18 months ago was so Woodway had adequate notice that the City was
no longer interested in a per call charge. If the Council wants to pursue a per call charge, she suggested a
two year contract. She preferred to let Woodway pursue other options; the City loses the $10,000/year and
can reallocate police services to its citizens except for mutual aid calls.
Mayor Earling explained Chief Compaan, Council President Peterson and he took a hard look at the
contract and decided to make the proposal that Council President Peterson relayed. That proposal is
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acceptable to Woodway. He explained Edmonds Police provide service to Woodway on an as needed
basis. In a serious emergency, Edmonds would respond anyway. He viewed the relationship with
Woodway as very positive. Although it has been said the proposed amount would not pay for even 1/3 of
an officer, he pointed out if Edmonds discontinues the contract with Woodway, that is money the City
will not have and will require cuts in the budget. In November 2011 the City was projected to have an
$800,000 deficit in 2013; due to an accumulation of state fees, Supreme Court decisions and retirement
funds, the deficit is now $1.5-1.9 million. Eliminating any funding may jeopardize someone’s position.
He found a two year agreement acceptable and was agreeable to postponing a decision for two weeks for
further discussion regarding the amount.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, THAT THE COUNCIL DIRECT HIM TO PROCEED ALONG THE LINES HE
OUTLINED OF A MONTHLY FEE BETWEEN $35,000 AND $45,000/YEAR FOR A 2-YEAR
CONTRACT.
Council President Peterson suggested scheduling the contract on the August 21 agenda.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO TABLE THIS ITEM. THE VOTE ON THE MOTION FAILED (2-5),
COUNCILMEMBERS FRALEY-MONILLAS AND PETSO VOTING YES.
UPON ROLL CALL, THE VOTE ON THE MOTION CARRIED (4-3), COUNCIL PRESIDENT
PETERSON AND COUNCILMEMBERS YAMAMOTO, JOHNSON AND BUCKSHNIS VOTING
YES; COUNCILMEMBERS FRALEY-MONILLAS, PETSO AND BLOOM VOTING NO.
9. DISCUSSION REGARDING RETAIL ONLY ZONE IN BD1
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER
YAMAMOTO, TO MOVE AGENDA ITEM #9 TO A FUTURE MEETING.
Councilmember Fraley-Monillas preferred to delay both Items 9 and 10 due to the late hour.
Councilmember Petso agreed with delaying both Items 9 and 10, pointing out the ordinances would
usually have come to the Council via committee but in this case both came to the Council after a public
hearing nearly a year ago. At least two Councilmembers are seeing it for the first time tonight; the
Council typically avoids taking action the first time it is presented to the Council.
UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS PETSO AND YAMAMOTO
AND COUNCIL PRESIDENT PETERSON VOTING YES; COUNCILMEMBERS PETSO,
JOHNSON, FRALEY-MONILLAS AND BUCKSHNIS VOTING NO.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
SEND ITEMS 9 AND 10 THROUGH COMMITTEE NEXT WEEK AND SCHEDULE THEM ON
THE FOLLOWING COUNCIL MEETING FOR DISCUSSION AND POTENTIAL ACTION.
MOTION CARRIED (6-1), COUNCIL PRESIDENT PETERSON VOTING NO.
10. DISCUSSION REGARDING STEP-BACKS
This item was postponed via action taken under Agenda Item 9.
11. MAYOR'S COMMENTS
Mayor Earling had no report.
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12. COUNCIL COMMENTS
Councilmember Petso reported more than one citizen has contacted her about changes to the code,
sometimes a simple amendment to address a code section that contradicts another section. One of those
corrections was reviewed by the Planning Board and presented to the Council earlier this year. When she
approached staff recently, they preferred to address contradictions via the code rewrite. She offered to do
the agenda memo and get the process started. Councilmembers interested in bringing errors through the
Planning Board, Council committee and to Council should inform Councilmember Fraley-Monillas who
chairs the relevant committee.
Councilmember Buckshnis reported the Pt. Edwards bluff belongs to the City. The trees were cut
approximately 10 years ago and the City entered into a settlement agreement. Mr. Lien will be addressing
the tree cutting.
Councilmember Buckshnis commended the strategic planning process. She apologized for missing the
retreat, and was overjoyed the survey revealed interest in implementing budgeting for objectives.
Councilmember Johnson recognized the 350 volunteers who support the Senior Center and the good work
done by the Edmonds Wildlife Habitat Project. She appreciated all the active citizens in Edmonds.
13. ADJOURN
With no further business, the Council meeting was adjourned at 10:29 p.m.
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AM-5030 2. C.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:Consent
Submitted For:Shawn Hunstock Submitted By:Nori Jacobson
Department:Finance
Committee: Type: Action
Information
Subject Title
Approval of claim checks #133554 through #133690 dated August 9, 2012 for $500,591.96. Approval of payroll check
#51592 dated August 6, 2012 for $960.64.
Recommendation
Approval of claim & payroll checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this
approval to the Council President who reviews and recommends either approval or non-approval of expenditures.
Fiscal Impact
Fiscal Year:2012 Revenue:Expenditure:501,552.60
Fiscal Impact:
Claims $500,591.96
Payroll $960.64
Attachments
claim cks 08-09-12
Project Numbers 08-09-12
Payroll 08-06-12
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 08/09/2012 04:57 PM
City Clerk Sandy Chase 08/09/2012 05:00 PM
Mayor Dave Earling 08/09/2012 05:03 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:09 PM
Form Started By: Nori Jacobson Started On: 08/09/2012 09:27 AM
Final Approval Date: 08/09/2012
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Voucher List
City of Edmonds
1
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133554 8/9/2012 065052 AARD PEST CONTROL 309176 MEADOWDALE RODENT CONTROL
MEADOWDALE RODENT CONTROL
001.000.640.576.800.480.00 82.12
RODENT CONTROL309226
RODENT CONTROL
001.000.640.576.800.480.00 93.08
Total :175.20
133555 8/9/2012 061029 ABSOLUTE GRAPHIX 712529 SOFTBALL & VOLLEYBALL SHIRTS
SOFTBALL CHAMPIONS SHIRTS &GRASS
001.000.640.575.520.310.00 589.02
9.5% Sales Tax
001.000.640.575.520.310.00 55.96
Total :644.98
133556 8/9/2012 065568 ALLWATER INC 072612031 COEWASTE
ALLWATER
411.000.656.538.800.310.11 33.25
9.5% Sales Tax
411.000.656.538.800.310.11 0.67
Total :33.92
133557 8/9/2012 001528 AM TEST INC 69762A SAMPLE NUMBER TESTING
SAMPLE NUMBER TESTING
411.000.656.538.800.410.31 3.38
Total :3.38
133558 8/9/2012 064335 ANALYTICAL RESOURCES INC VB84 EDMONDS
NPDES SAMPLING
411.000.656.538.800.410.31 165.00
Total :165.00
133559 8/9/2012 069751 ARAMARK UNIFORM SERVICES 655-6320305 UNIFORM SERVICES
PARK MAINTENANCE UNIFORM SERVICES
001.000.640.576.800.240.00 27.45
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133559 8/9/2012 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
001.000.640.576.800.240.00 2.61
Total :30.06
133560 8/9/2012 069751 ARAMARK UNIFORM SERVICES 655-6272473 FACILITIES DIVISION UNIFORMS
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00 30.07
9.5% Sales Tax
001.000.651.519.920.240.00 2.86
PUBLIC WORKS OMC LOBBY MATS655-6276950
PUBLIC WORKS OMC LOBBY MATS
001.000.650.519.910.410.00 1.01
PUBLIC WORKS OMC LOBBY MATS
111.000.653.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.654.534.800.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.652.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.655.535.800.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133560 8/9/2012 (Continued)069751 ARAMARK UNIFORM SERVICES
STREET/STORM DIVISION UNIFORMS655-6276951
STREET/STORM DIVISION UNIFORMS
111.000.653.542.900.240.00 5.03
STREET/STORM DIVISION UNIFORMS
411.000.652.542.900.240.00 5.02
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET DIVISION UNIFORMS &MATS655-6276952
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00 6.45
FLEET DIVISION MATS
511.000.657.548.680.410.00 3.55
9.5% Sales Tax
511.000.657.548.680.240.00 0.61
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
FACILITIES DIVISION UNIFORMS655-6284489
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00 30.07
9.5% Sales Tax
001.000.651.519.920.240.00 2.86
PUBLIC WORKS OMC LOBBY MATS655-6288997
PUBLIC WORKS OMC LOBBY MATS
001.000.650.519.910.410.00 1.01
PUBLIC WORKS OMC LOBBY MATS
111.000.653.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.654.534.800.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.652.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.655.535.800.410.00 3.84
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7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133560 8/9/2012 (Continued)069751 ARAMARK UNIFORM SERVICES
PUBLIC WORKS OMC LOBBY MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
STREET/STORM DIVISION UNIFORMS655-6288998
STREET/STORM DIVISION UNIFORMS
111.000.653.542.900.240.00 5.03
STREET/STORM DIVISION UNIFORMS
411.000.652.542.900.240.00 5.02
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET DIVISION UNIFORMS &MATS655-6288999
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00 6.55
FLEET DIVISION MATS
511.000.657.548.680.410.00 3.50
9.5% Sales Tax
511.000.657.548.680.240.00 0.62
9.5% Sales Tax
511.000.657.548.680.410.00 0.33
FACILITIES DIVISION UNIFORMS655-6296442
FACILITIES DIVISION UNIFORMS
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133560 8/9/2012 (Continued)069751 ARAMARK UNIFORM SERVICES
001.000.651.519.920.240.00 30.07
9.5% Sales Tax
001.000.651.519.920.240.00 2.86
PUBLIC WORKS OMC LOBBY MATS655-6300904
PUBLIC WORKS OMC LOBBY MATS
001.000.650.519.910.410.00 1.01
PUBLIC WORKS OMC LOBBY MATS
111.000.653.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.654.534.800.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.652.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.655.535.800.410.00 3.84
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
PUBLIC WORKS OMC LOBBY MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
STREET/STORM DIVISION UNIFORMS655-6300905
STREET/STORM DIVISION UNIFORMS
111.000.653.542.900.240.00 5.03
STREET/STORM DIVISION UNIFORMS
411.000.652.542.900.240.00 5.02
9.5% Sales Tax
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133560 8/9/2012 (Continued)069751 ARAMARK UNIFORM SERVICES
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET DIVISION UNIFORMS &MATS655-6300906
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00 6.45
FLEET DIVISION MATS
511.000.657.548.680.410.00 3.55
9.5% Sales Tax
511.000.657.548.680.240.00 0.61
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
FACILITIES DIVISION UNIFORMS655-6308453
FACILITIES DIVISION UNIFORMS
001.000.651.519.920.240.00 30.07
9.5% Sales Tax
001.000.651.519.920.240.00 2.86
PUBLIC WORKS OMC LOBBY MATS655-6313003
PUBLIC WORKS OMC LOBBY MATS
001.000.650.519.910.410.00 1.01
PUBLIC WORKS OMC LOBBY MATS
111.000.653.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.654.534.800.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.652.542.900.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
411.000.655.535.800.410.00 3.84
PUBLIC WORKS OMC LOBBY MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133560 8/9/2012 (Continued)069751 ARAMARK UNIFORM SERVICES
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
STREET/STORM DIVISION UNIFORMS655-6313004
STREET/STORM DIVISION UNIFORMS
111.000.653.542.900.240.00 5.03
STREET/STORM DIVISION UNIFORMS
411.000.652.542.900.240.00 5.02
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET DIVISION UNIFORMS &MATS655-6313005
FLEET DIVISION UNIFORMS
511.000.657.548.680.240.00 6.45
FLEET DIVISION MATS
511.000.657.548.680.410.00 3.55
9.5% Sales Tax
511.000.657.548.680.240.00 0.61
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
Total :308.05
133561 8/9/2012 069751 ARAMARK UNIFORM SERVICES 655-6320312 21580001
UNIFORM SERVICE
411.000.656.538.800.240.00 57.50
9.5% Sales Tax
411.000.656.538.800.240.00 5.46
Total :62.96
7Page:
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City of Edmonds
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7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133562 8/9/2012 064807 ATS AUTOMATION INC 056288 ALERTON SERVICE SUPPORT AGREEMENT
ALERTON SERVICE SUPPORT AGREEMENT
001.000.651.519.920.480.00 2,550.00
9.5% Sales Tax
001.000.651.519.920.480.00 242.25
Total :2,792.25
133563 8/9/2012 073291 ATSI INV1012821 Traffic Control - Calibration Service
Traffic Control - Calibration Service
111.000.653.542.640.480.00 585.00
Total :585.00
133564 8/9/2012 070305 AUTOMATIC FUNDS TRANSFER 65696 OUT SOURCING OF UTILITY BILLS
UB Outsourcing area #300 Printing
411.000.652.542.900.490.00 149.23
UB Outsourcing area #300 Printing
411.000.654.534.800.490.00 149.23
UB Outsourcing area #300 Printing
411.000.655.535.800.490.00 153.74
UB Outsourcing area #300 Postage
411.000.654.534.800.420.00 499.06
UB Outsourcing area #300 Postage
411.000.655.535.800.420.00 499.06
9.5% Sales Tax
411.000.652.542.900.490.00 14.18
9.5% Sales Tax
411.000.654.534.800.490.00 14.18
9.5% Sales Tax
411.000.655.535.800.490.00 14.60
Total :1,493.28
133565 8/9/2012 001835 AWARDS SERVICE INC 78867 TROPHIES FOR SUMMER LEAGUE
SUMMER LEAGUE TROPHIES
001.000.640.575.520.310.00 280.00
9.5% Sales Tax
001.000.640.575.520.310.00 26.60
8Page:
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City of Edmonds
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7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :306.60133565 8/9/2012 001835 001835 AWARDS SERVICE INC
133566 8/9/2012 069076 BACKGROUND INVESTIGATIONS INC COE0712 Background check services
Background check services
001.000.220.516.100.410.00 295.00
Total :295.00
133567 8/9/2012 074053 BAKKEN, MAGGIE BAKKEN0806 OUTDOOR VOLLEYBALL ATTENDANT
OUTDOOR VOLLEYBALL ATTENDANT
001.000.640.575.520.410.00 40.00
Total :40.00
133568 8/9/2012 073853 BECKWITH CONSULTING GROUP 08012012 STRATEGIC PLAN CONSULTANT INV
Tasks 16 & 18, strategic plan
001.000.240.513.110.410.00 6,370.00
Total :6,370.00
133569 8/9/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 936312 INV#936312 - EDMONDS PD -PAULSON
2ND CHANCE SUMMIT II VEST
001.000.410.521.220.240.00 725.00
9.5% Sales Tax
001.000.410.521.220.240.00 68.88
INV#943693 - EDMONDS PD -RAMSEUR943693
TDU BLACK RIP STOP PANTS
001.000.410.521.220.240.00 38.24
TDU BLACK TACTICAL SHIRT
001.000.410.521.220.240.00 42.49
SHORTEN SLEEVES ON SHIRT
001.000.410.521.220.240.00 5.00
SEW ON CORPORAL CHEVRONS
001.000.410.521.220.240.00 2.50
CLOTH NAMETAG
001.000.410.521.220.240.00 4.95
CORPORAL CHEVRONS
001.000.410.521.220.240.00 2.95
9.5% Sales Tax
9Page:
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City of Edmonds
10
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133569 8/9/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP
001.000.410.521.220.240.00 9.13
INV#944145-81 - EDMONDS PD -CUFF CASE944145-81
DOUBLE HANDCUFF CASES
001.000.410.521.220.310.00 89.90
9.5% Sales Tax
001.000.410.521.220.310.00 8.54
INV#944338 - EDMONDS PD -HATS944338
BASEBALL HATS S/M
001.000.410.521.220.310.00 35.85
BASEBALL HATS L/XL
001.000.410.521.220.310.00 35.85
EMBROIDER "EDMONDS POLICE"
001.000.410.521.220.310.00 60.00
9.5% Sales Tax
001.000.410.521.220.310.00 12.51
INV#945399 - EDMONDS PD -PLOEGER945399
CLOTH NAMETAGS (GOLD)
001.000.410.521.220.240.00 9.90
9.5% Sales Tax
001.000.410.521.220.240.00 0.94
INV#945921-01 - EDMONDS PD -MILLS945921-01
CLOTH NAME TAGS
001.000.410.521.220.240.00 39.60
9.5% Sales Tax
001.000.410.521.220.240.00 3.76
INV#948111 - EDMONDS PD -RICHARDSON948111
CLOTH NAME TAGS (GOLD)
001.000.410.521.220.240.00 19.80
9.5% Sales Tax
001.000.410.521.220.240.00 1.88
INV#949006 - EDMONDS PD -RICHARDSON949006
CLOTH NAME TAGS - GOLD -JACKET
001.000.410.521.220.240.00 9.90
9.5% Sales Tax
10Page:
Packet Page 37 of 271
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City of Edmonds
11
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133569 8/9/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP
001.000.410.521.220.240.00 0.94
INV#949011 - EDMONDS PD -BICKAR949011
S/S WOOL SHIRT
001.000.410.521.220.240.00 67.95
SEW NAME ON SHIRT
001.000.410.521.220.240.00 1.00
9.5% Sales Tax
001.000.410.521.220.240.00 6.55
INV#949012 - EDMONDS PD -EMBLEMS949012
EDMONDS PD SLIVER BADGES
001.000.410.521.220.310.00 250.00
9.5% Sales Tax
001.000.410.521.220.310.00 23.75
INV#950744 - EDMONDS PD -FLASHLIGHTS950744
5. TPT R7 FLASHLIGHTS
001.000.410.521.220.310.00 319.98
9.5% Sales Tax
001.000.410.521.220.310.00 30.40
Total :1,928.14
133570 8/9/2012 003074 BNSF RAILWAY COMPANY WILLIAMS SUNSET AVE WALKWAY LEASE PROCESSING
SUNSET AVE WALKWAY LEASE PROCESSING
112.200.630.595.330.410.00 600.00
Total :600.00
133571 8/9/2012 003074 BNSF RAILWAY COMPANY 40229033 Ped Walk Way Lease 8/1/12-7/31/13
Ped Walk Way Lease 8/1/12-7/31/13
111.000.653.542.310.450.00 716.44
Total :716.44
133572 8/9/2012 073029 CANON FINANCIAL SERVICES 12009826 CANON CONTRACT CHARGES IRC1030
Canon copier contract charge IRC1030
001.000.210.513.100.450.00 9.33
Canon copier contract charge IRC1030
001.000.610.519.700.450.00 9.33
11Page:
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City of Edmonds
12
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133572 8/9/2012 (Continued)073029 CANON FINANCIAL SERVICES
Canon copier contract charge IRC1030
001.000.220.516.100.450.00 9.33
9.5% Sales Tax
001.000.210.513.100.450.00 0.89
9.5% Sales Tax
001.000.610.519.700.450.00 0.89
9.5% Sales Tax
001.000.220.516.100.450.00 0.88
CANON CONTRACT CHARGE IRC505112026073
Canon contract charge IRC5051
001.000.210.513.100.450.00 83.35
Canon contract charge IRC5051
001.000.220.516.100.450.00 83.35
Canon contract charge IRC5051
001.000.610.519.700.450.00 83.29
9.5% Sales Tax
001.000.210.513.100.450.00 7.92
9.5% Sales Tax
001.000.220.516.100.450.00 7.92
9.5% Sales Tax
001.000.610.519.700.450.00 7.91
Total :304.39
133573 8/9/2012 003330 CASCADE TROPHY 32478 Employee service awards (10)
Employee service awards (10)
001.000.220.516.100.490.00 463.50
9.5% Sales Tax
001.000.220.516.100.490.00 44.03
Total :507.53
133574 8/9/2012 068484 CEMEX LLC 9424178378 Roadway - Asphalt
Roadway - Asphalt
111.000.653.542.310.310.00 335.00
9.5% Sales Tax
111.000.653.542.310.310.00 31.83
12Page:
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City of Edmonds
13
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133574 8/9/2012 (Continued)068484 CEMEX LLC
Roadway - Asphalt9424214999
Roadway - Asphalt
111.000.653.542.310.310.00 140.00
9.5% Sales Tax
111.000.653.542.310.310.00 13.30
Roadway - Asphalt9424223830
Roadway - Asphalt
111.000.653.542.310.310.00 765.96
9.5% Sales Tax
111.000.653.542.310.310.00 72.78
Roadway - Asphalt9424268261
Roadway - Asphalt
111.000.653.542.310.310.00 640.00
9.5% Sales Tax
111.000.653.542.310.310.00 60.80
Total :2,059.67
133575 8/9/2012 003510 CENTRAL WELDING SUPPLY RN07120986 HELIUM FOR GYMNASTICS BALLOONS
HELIUM FOR GYMNASTICS BALLOONS
001.000.640.575.550.450.00 11.25
9.5% Sales Tax
001.000.640.575.550.450.00 1.07
Total :12.32
133576 8/9/2012 063615 CH MURPHY | CLARK-ULLMAN INC 1206019C 121068
2012 ANNUAL SHUTDOWN REPAIRS
411.000.656.538.800.480.21 31,438.30
Freight
411.000.656.538.800.480.21 1,650.00
9.5% Sales Tax
411.000.656.538.800.480.21 3,143.39
Total :36,231.69
133577 8/9/2012 019215 CITY OF LYNNWOOD 9563 INV#9563 CUST#1430 -EDMONDS PD
VERIZON PHONE NARCS 07/2012
13Page:
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City of Edmonds
14
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133577 8/9/2012 (Continued)019215 CITY OF LYNNWOOD
104.000.410.521.210.420.00 103.55
Total :103.55
133578 8/9/2012 019215 CITY OF LYNNWOOD 9561 MONTHLY MAINT/OPERATIONS SEWER COSTS
MONTHLY MAINT/OPERATIONS SEWER COSTS
411.000.655.535.800.472.00 27,602.00
Total :27,602.00
133579 8/9/2012 004095 COASTWIDE LABS W2457492 Fac Maint - Liners, Seat Covers, TT,
Fac Maint - Liners, Seat Covers, TT,
001.000.651.519.920.310.00 637.22
9.5% Sales Tax
001.000.651.519.920.310.00 60.54
Total :697.76
133580 8/9/2012 073135 COGENT COMMUNICATIONS INC AUG-12 C/A CITYOFED00001
Aug-12 Fiber Optics Internet Connection
001.000.310.518.870.420.00 916.20
Total :916.20
133581 8/9/2012 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES
CEMETERY BUNDLED SERVICES
130.000.640.536.200.420.00 116.47
Total :116.47
133582 8/9/2012 062891 COOK PAGING WA 1126518 8769589
WATER WATCH PAGERS
411.000.654.534.800.420.00 3.95
411.000.654.534.800.420.00 0.30
Total :4.25
133583 8/9/2012 074102 CORONACION, GERRYANNE CORONACION0725 REFUND
REFUND OF POOL RENTAL DUE TO MEDICAL
001.000.000.239.200.000.00 140.00
14Page:
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City of Edmonds
15
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :140.00133583 8/9/2012 074102 074102 CORONACION, GERRYANNE
133584 8/9/2012 065683 CORRY'S FINE DRY CLEANING MAY 2012-MISSING #2 MISSING SLIPS 5/12 (PLOEGER)-EDMONDS PD
MISSING SLIPS 5/12 FOR PLOEGER
001.000.410.521.220.240.00 20.80
Total :20.80
133585 8/9/2012 006200 DAILY JOURNAL OF COMMERCE 3264799 E7AA.ADVERTISING FOR BIDS
E7AA.Advertising for Bids
112.200.630.595.330.410.00 551.30
Total :551.30
133586 8/9/2012 072189 DATASITE 74892 INV#74892 - EDMONDS PD
SHREDDING 2 TOTES 7/12/12
001.000.410.521.100.410.00 80.00
Total :80.00
133587 8/9/2012 072189 DATASITE 28248 RECORDS STORAGE
Records Storage Fees
001.000.250.514.300.410.00 65.00
SHREDDING SERVICES/CABINETS74855
Doc Shred Services City Clerk
001.000.250.514.300.410.00 25.00
Doc Shred Services Finance
001.000.310.514.230.410.00 25.00
Total :115.00
133588 8/9/2012 006626 DEPT OF ECOLOGY 2013-WA0024058 WASTEWATER PERMIT
WASTEWATER PERMIT
411.000.656.538.800.510.00 32,272.56
Total :32,272.56
133589 8/9/2012 029900 DEPT OF RETIREMENT SYSTEMS July 2012 JULY 2012 DRS
July 2012 DRS
811.000.000.231.540.000.00 160,751.36
Total :160,751.36
15Page:
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City of Edmonds
16
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133590 8/9/2012 068591 DOUBLEDAY, MICHAEL 07312012 STATE LOBBYIST JULY 2012
State lobbyist for July 2012
001.000.610.519.700.410.00 2,391.00
Total :2,391.00
133591 8/9/2012 070244 DUANE HARTMAN & ASSOCIATES INC 12-2034.1 E3JA.SERVICE THRU 7/29/12
E3JA.Services thru 7/29/12
412.100.630.594.320.410.00 4,076.29
E3GA.SERVICES THRU 7/29/1212-2035.1
E3GA.Services thru 7/29/12
412.300.630.594.320.410.00 2,425.72
Total :6,502.01
133592 8/9/2012 007253 DUNN LUMBER 1351815 City Park Bldg - Wood Supplies
City Park Bldg - Wood Supplies
001.000.651.519.920.310.00 140.92
9.5% Sales Tax
001.000.651.519.920.310.00 13.39
Total :154.31
133593 8/9/2012 007675 EDMONDS AUTO PARTS 11840 FUSES/HORN
FUSES/HORN
411.000.656.538.800.310.21 7.92
9.5% Sales Tax
411.000.656.538.800.310.21 0.75
BRAKLEEN13037
BRAKLEEN
411.000.656.538.800.310.21 74.04
9.5% Sales Tax
411.000.656.538.800.310.21 7.03
Total :89.74
133594 8/9/2012 069523 EDMONDS P&R YOUTH SCHOLARSHIP HYDE0802 YOUTH SCHOLARSHIP
YOUTH SCHOLARSHIP:OLIVIA HYDE
122.000.640.574.100.490.00 75.00
Total :75.00
16Page:
Packet Page 43 of 271
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City of Edmonds
17
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133595 8/9/2012 069878 EDMONDS-WESTGATE VET HOSPITAL 170991 INV#170991 CLIENT #5118 -EDMONDS PD
SPAY CAT - IMPOUND #8640
001.000.410.521.700.490.01 86.00
NEUTER CAT - IMPOUND #8671
001.000.410.521.700.490.01 44.75
NEUTER DOG - IMPOUND #8664
001.000.410.521.700.490.01 97.50
Total :228.25
133596 8/9/2012 031060 ELECSYS INTERNATIONAL CORP 107200 RADIX MONTHLY MAINT AGREEMENT
Radix Monthly Maint Agreement -Sept
411.000.654.534.800.480.00 152.00
Total :152.00
133597 8/9/2012 008812 ELECTRONIC BUSINESS MACHINES 077554 COPIER CHARGE C5051
Copier charges C5051
001.000.610.519.700.450.00 32.18
Copier charges C5051
001.000.220.516.100.450.00 32.17
Copier charges C5051
001.000.210.513.100.450.00 32.16
9.5% Sales Tax
001.000.610.519.700.450.00 3.06
9.5% Sales Tax
001.000.220.516.100.450.00 3.06
9.5% Sales Tax
001.000.210.513.100.450.00 3.05
Copier charge C1030077741
Copier charge C1030
001.000.610.519.700.450.00 7.82
Copier charge C1030
001.000.220.516.100.450.00 7.82
Copier charge C1030
001.000.210.513.100.450.00 7.81
9.5% Sales Tax
001.000.610.519.700.450.00 0.74
17Page:
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City of Edmonds
18
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133597 8/9/2012 (Continued)008812 ELECTRONIC BUSINESS MACHINES
9.5% Sales Tax
001.000.220.516.100.450.00 0.74
9.5% Sales Tax
001.000.210.513.100.450.00 0.75
COPIER CHARGES C5051078302
Copier charges C5051
001.000.610.519.700.450.00 38.88
Copier charges C5051
001.000.220.516.100.450.00 38.88
Copier charges C5051
001.000.210.513.100.450.00 38.86
9.5% Sales Tax
001.000.610.519.700.450.00 3.69
9.5% Sales Tax
001.000.220.516.100.450.00 3.69
9.5% Sales Tax
001.000.210.513.100.450.00 3.70
Total :259.06
133598 8/9/2012 074098 ERGO SYNCHRONUS SOLUTIONS 1 C-387 FIBER OPTIC
C-387 FIBER OPTIC
414.000.656.594.320.410.10 9,845.00
Total :9,845.00
133599 8/9/2012 066378 FASTENAL COMPANY WAMOU26212 SUPPLIES
SUPPLIES
001.000.640.576.800.310.00 63.49
9.5% Sales Tax
001.000.640.576.800.310.00 6.03
Total :69.52
133600 8/9/2012 066378 FASTENAL COMPANY WAMOU26241 Storm - Safety Gear
Storm - Safety Gear
411.000.652.542.900.240.00 482.46
9.5% Sales Tax
18Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133600 8/9/2012 (Continued)066378 FASTENAL COMPANY
411.000.652.542.900.240.00 45.83
WWTP - PartsWAMOU26354
WWTP - Parts
001.000.651.519.920.310.00 7.22
9.5% Sales Tax
001.000.651.519.920.310.00 0.69
Total :536.20
133601 8/9/2012 009895 FELDMAN, JAMES A 73112 PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.390.512.520.410.00 10,360.00
Total :10,360.00
133602 8/9/2012 009815 FERGUSON ENTERPRISES INC 0343097 Water Meter Inventory - #2034~
Water Meter Inventory - #2034~
411.000.654.534.800.342.00 2,425.10
Freight
411.000.654.534.800.342.00 20.16
9.5% Sales Tax
411.000.654.534.800.342.00 232.30
Hydrant - Water - Replacement Parts0344495
Hydrant - Water - Replacement Parts
411.000.654.534.800.310.00 728.27
7.7% sales tax
411.000.654.534.800.310.00 56.08
FAC - Supplies2386512
FAC - Supplies
001.000.651.519.920.310.00 38.13
9.5% Sales Tax
001.000.651.519.920.310.00 3.63
Total :3,503.67
133603 8/9/2012 070855 FLEX PLAN SERVICES INC 200800 August 2012 - Fleixicommute plan
August 2012 - Fleixicommute plan
001.000.220.516.100.410.00 25.00
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20
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :25.00133603 8/9/2012 070855 070855 FLEX PLAN SERVICES INC
133604 8/9/2012 010660 FOSTER, MARLO 60 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.290.00 9,520.00
LEOFF 1 Reimbursement
009.000.390.517.370.230.00 48.17
Total :9,568.17
133605 8/9/2012 011900 FRONTIER 425-712-0647 IRRIGATION SYSTEM
IRRIGATION SYSTEM
001.000.640.576.800.420.00 48.06
SEAVIEW PARK IRRIGATION MODEM425-744-1681
SEAVIEW PARK IRRIGATION MODEM
001.000.640.576.800.420.00 43.05
SIERRA PARK IRRIGATION MODEM425-744-1691
SIERRA PARK IRRIGATION MODEM
001.000.640.576.800.420.00 42.39
MEADOWDALE PRESCHOOL425-745-5055
MEADOWDALE PRESCHOOL
001.000.640.575.560.420.00 73.37
GROUNDS MAINTENANCE FAX MODEM425-776-5316
GROUNDS MAINTENANCE FAX MODEM
001.000.640.576.800.420.00 113.56
Total :320.43
133606 8/9/2012 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY ACCOUNT
TELEMETRY MASTER SUMMARY ACCOUNT
411.000.654.534.800.420.00 309.10
TELEMETRY MASTER SUMMARY ACCOUNT
411.000.655.535.800.420.00 309.09
LIFT STATION #8 VG SPECIAL ACCESS LINES425-774-1031
LIFT STATION #8 TWO VOICE GRADE SPECIAL
411.000.655.535.800.420.00 46.84
SNO-ISLE LIBRARY ELEVATOR PHONE LINE425-776-1281
SNO-ISLE LIBRARY ELEVATOR PHONE LINE
20Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133606 8/9/2012 (Continued)011900 FRONTIER
001.000.651.519.920.420.00 43.05
Total :708.08
133607 8/9/2012 011477 GANNON, GERALD E 2012 MEBT MEBT OVERPAY CONTRIBUTION
2012 MEBT overpay contribution
001.000.410.521.100.110.00 909.73
Total :909.73
133608 8/9/2012 074101 GERDES, MELISSA GERDES0806 REFUND
REFUND OF DAMAGE DEPOSIT ~
001.000.000.239.200.000.00 500.00
Total :500.00
133609 8/9/2012 012560 HACH COMPANY 7863650 112830
BEARING LBOD
411.000.656.538.800.310.31 139.00
Freight
411.000.656.538.800.310.31 59.95
9.5% Sales Tax
411.000.656.538.800.310.31 18.91
1128307866050
SENSOR CAP LBOD
411.000.656.538.800.310.31 105.00
9.5% Sales Tax
411.000.656.538.800.310.31 9.98
Total :332.84
133610 8/9/2012 064721 HATZENBUHLER, HAROLD 61 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
617.000.510.522.200.230.00 183.46
Total :183.46
133611 8/9/2012 067862 HOME DEPOT CREDIT SERVICES 1046199 6035322501060903
CITY PARK SUPPLIES
001.000.651.519.920.310.00 40.40
21Page:
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City of Edmonds
22
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133611 8/9/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES
9.5% Sales Tax
001.000.651.519.920.310.00 3.84
60353225010609031046299
SEWER SUPPLIES
411.000.655.535.800.310.00 90.65
9.5% Sales Tax
411.000.655.535.800.310.00 8.61
60353225010609031092435
SEWER SUPPLIES
001.000.651.519.920.310.00 86.40
9.5% Sales Tax
001.000.651.519.920.310.00 8.21
60353225010609032043733
UNIT 5 SUPPLIES
001.000.651.519.920.310.00 22.03
9.5% Sales Tax
001.000.651.519.920.310.00 2.09
60353225010609032043857
UNIT 5 SUPPLIES
001.000.651.519.920.310.00 49.97
9.5% Sales Tax
001.000.651.519.920.310.00 4.75
60353225010609032048384
PUBLIC WORKS SHOP SUPPLIES
001.000.651.519.920.310.00 24.60
FAC SUPPLIES
001.000.651.519.920.310.00 114.52
PUBLIC SAFETY SHOP SUPPLIES
001.000.651.519.920.310.00 54.39
9.5% Sales Tax
001.000.651.519.920.310.00 19.44
CITY HALL SUPPLIES
001.000.651.519.920.310.00 11.17
60353225010609032048448
22Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133611 8/9/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES
FAC SUPPLIES
001.000.651.519.920.310.00 5.63
9.5% Sales Tax
001.000.651.519.920.310.00 0.53
60353225010609032072933
UNIT 23 SUPPLIES
411.000.655.535.800.310.00 19.92
9.5% Sales Tax
411.000.655.535.800.310.00 1.89
60353225010609032082680
FAC SUPPLIES
001.000.651.519.920.310.00 9.45
9.5% Sales Tax
001.000.651.519.920.310.00 0.90
60353225010609032082848
SEWER SHOP SUPPLIES
411.000.655.535.800.310.00 25.90
9.5% Sales Tax
411.000.655.535.800.310.00 2.46
60353225010609032573075
TRAFFIC CONTROL SUPPLIES
001.000.651.519.920.310.00 53.46
9.5% Sales Tax
001.000.651.519.920.310.00 5.08
603532250106090330488167
WATER DIVISION SUPPLIES
411.000.654.534.800.310.00 36.50
9.5% Sales Tax
411.000.654.534.800.310.00 3.47
60353225010609033574944
SEWER SHOP SUPPLIES
411.000.655.535.800.310.00 32.39
9.5% Sales Tax
411.000.655.535.800.310.00 3.08
23Page:
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City of Edmonds
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7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133611 8/9/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES
603532250106090336531
SEWER SUPPLIES
411.000.655.535.800.310.00 64.75
9.5% Sales Tax
411.000.655.535.800.310.00 6.15
60353225010609034048003
HAZEL MILLER PLAZA SUPPLIES
001.000.640.576.800.310.00 26.97
9.5% Sales Tax
001.000.640.576.800.310.00 2.56
603532250106090346421
CITY HALL SUPPLIES
001.000.651.519.920.310.00 53.26
9.5% Sales Tax
001.000.651.519.920.310.00 5.06
60353225010609035037824
FAC BOILER SUPPLIES
001.000.651.519.920.310.00 55.24
9.5% Sales Tax
001.000.651.519.920.310.00 5.25
60353225010609035047533
WATER DIVISION SUPPLIES ONLY
411.000.654.534.800.310.00 82.06
9.5% Sales Tax
411.000.654.534.800.310.00 7.80
60353225010609035275171
WATER SUPPLIES
411.000.654.534.800.310.00 -47.88
9.5% Sales Tax
411.000.654.534.800.310.00 -4.54
60353225010609035284464
FAC BOILER SUPPLIES
001.000.651.519.920.310.00 34.97
9.5% Sales Tax
24Page:
Packet Page 51 of 271
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City of Edmonds
25
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133611 8/9/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES
001.000.651.519.920.310.00 3.32
60353225010609035284475
PUBLIC WORKS SHOP SUPPLIES
001.000.651.519.920.310.00 96.67
9.5% Sales Tax
001.000.651.519.920.310.00 9.18
60353225010609035567736
TRAFFIC CONTROL SUPPLIES
111.000.653.542.640.310.00 36.93
9.5% Sales Tax
111.000.653.542.640.310.00 3.51
60353225010609035589960
FACILITIES SUPPLIES
001.000.651.519.920.310.00 5.47
9.5% Sales Tax
001.000.651.519.920.310.00 0.52
6035322501060903568901
FACILITIES SUPPLIES
001.000.651.519.920.310.00 13.96
9.5% Sales Tax
001.000.651.519.920.310.00 1.33
60353225010609036162751
WATER SUPPLIES
411.000.654.534.800.310.00 168.44
9.5% Sales Tax
411.000.654.534.800.310.00 16.00
60353225010609038046961
PUBLIC SAFETY SHOP SUPPLIES
001.000.651.519.920.310.00 22.56
9.5% Sales Tax
001.000.651.519.920.310.00 2.14
60353225010609038047015
PUBLIC SAFETY SHOP SUPPLIES
001.000.651.519.920.350.00 345.00
25Page:
Packet Page 52 of 271
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City of Edmonds
26
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133611 8/9/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES
9.5% Sales Tax
001.000.651.519.920.350.00 32.78
60353225010609039036782
FAC SUPPLIES
001.000.651.519.920.310.00 14.49
9.5% Sales Tax
001.000.651.519.920.310.00 1.38
60353225010609039042226
FS 20 SUPPLIES
001.000.651.519.920.310.00 61.84
9.5% Sales Tax
001.000.651.519.920.310.00 5.87
60353225010609039044315
FAC SUPPLIES
001.000.651.519.920.310.00 35.84
9.5% Sales Tax
001.000.651.519.920.310.00 3.40
60353225010609039044331
ROADWAY SUPPLIES
111.000.653.542.310.310.00 158.25
9.5% Sales Tax
111.000.653.542.310.310.00 15.03
60353225010609039093320
SEWER SUPPLIES
411.000.655.535.800.310.00 55.87
9.5% Sales Tax
411.000.655.535.800.310.00 5.31
Total :2,148.47
133612 8/9/2012 067862 HOME DEPOT CREDIT SERVICES 6074314 6035322500959949
CLEAR CLEANER/FLASHLIGHT
411.000.656.538.800.310.21 170.41
9.5% Sales Tax
411.000.656.538.800.310.21 16.19
26Page:
Packet Page 53 of 271
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City of Edmonds
27
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :186.60133612 8/9/2012 067862 067862 HOME DEPOT CREDIT SERVICES
133613 8/9/2012 073548 INDOFF INCORPORATED 2088422 STAPLER, SCOTCH TAPE,STAPLES
Swingline stapler, staples, scotch
001.000.310.514.230.310.00 74.83
9.5% Sales Tax
001.000.310.514.230.310.00 7.11
SWINGLINE STAPLER2118715
Swingline stapler
001.000.310.514.230.310.00 35.09
9.5% Sales Tax
001.000.310.514.230.310.00 3.33
SWINGLINE STAPLER2121412
Swingline stapler
001.000.310.514.230.310.00 -35.09
9.5% Sales Tax
001.000.310.514.230.310.00 -3.33
UNIVERSAL POP-UP NOTE PADS2125014
Universal Pop-up note pads
001.000.310.514.230.310.00 -12.99
9.5% Sales Tax
001.000.310.514.230.310.00 -1.23
Total :67.72
133614 8/9/2012 073548 INDOFF INCORPORATED 2125318 POINT OF SALE ROLLS
POINT OF SALE ROLLS FOR FRONT DESK
001.000.640.574.100.310.00 16.99
9.5% Sales Tax
001.000.640.574.100.310.00 1.61
Total :18.60
133615 8/9/2012 073548 INDOFF INCORPORATED 2126086 Misc. office supplies including view
Misc. office supplies including view
001.000.620.558.800.310.00 490.64
9.5% Sales Tax
001.000.620.558.800.310.00 46.61
27Page:
Packet Page 54 of 271
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City of Edmonds
28
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :537.25133615 8/9/2012 073548 073548 INDOFF INCORPORATED
133616 8/9/2012 068952 INFINITY INTERNET 3027103 PRESCHOOL INTERNET ACCESS
MEADOWDALE PRESCHOOL INTERNET ACCESS
001.000.640.575.560.420.00 15.00
Total :15.00
133617 8/9/2012 014940 INTERSTATE BATTERY SYSTEMS 707776 GLOVES, ETC.
NITRILE GLOVES, HOSE CLAMP,GASKET
001.000.640.576.800.310.00 93.69
9.5% Sales Tax
001.000.640.576.800.310.00 8.90
Total :102.59
133618 8/9/2012 074126 JAMES & ARDIS QUICK 5-09825 #12-0003LV UTILITY REFUND
#12-0003LV Utility Refund - received
411.000.000.233.000.000.00 146.37
Total :146.37
133619 8/9/2012 073924 KEARNS, JESSIKA CHRISTINE KEARNS15376 TAEKWON DO CLASSES
TAEKWON DO #15376
001.000.640.574.200.410.00 110.00
TAEKWON DO #15380
001.000.640.574.200.410.00 120.00
Total :230.00
133620 8/9/2012 067877 KINGSTON LUMBER 453294 SVC FEES
SVC FEES
111.000.653.542.640.310.00 22.06
Total :22.06
133621 8/9/2012 017060 L & O DISTRIBUTING CO 88253 FAC - Supplies
FAC - Supplies
001.000.651.519.920.310.00 70.13
9.5% Sales Tax
001.000.651.519.920.310.00 6.66
28Page:
Packet Page 55 of 271
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City of Edmonds
29
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :76.79133621 8/9/2012 017060 017060 L & O DISTRIBUTING CO
133622 8/9/2012 070120 L E A D S.ONLINE INC 221952 INV#221952 CUST#EDWAPD -EDMONDS PD
1 YR SEARCH SERVICE PKG-RENEW
001.000.410.521.210.410.00 1,428.00
Total :1,428.00
133623 8/9/2012 074103 LAGASCA, KAREN LAGASCA0731 REFUND
REFUND FOR MEDICAL REASONS
001.000.000.239.200.000.00 129.00
Total :129.00
133624 8/9/2012 070478 LANE COMMUNICATIONS INC 2089 6TH AVE/MAIN ST FIBER PROJECT
6th Ave/Main St Fiber Project walk out
001.000.310.518.870.410.00 700.00
9.5% Sales Tax
001.000.310.518.870.410.00 66.50
Total :766.50
133625 8/9/2012 073136 LANG, ROBERT LANG080412 PLAZA ROOM MONITOR
PLAZA ROOM MONITOR 8/4/12
001.000.640.574.100.410.00 105.00
Total :105.00
133626 8/9/2012 073136 LANG, ROBERT Lang, Robert City Hall Monitor/Tree Board 8-2-2012
City Hall Monitor/Tree Board 8-2-2012
001.000.110.511.100.490.00 36.00
Total :36.00
133627 8/9/2012 069634 LEXISNEXIS 1201641-20120731 INV 1201641-20120731
JULY MINIMUM COMMIT
001.000.410.521.210.410.00 50.00
9.5% Sales Tax
001.000.410.521.210.410.00 4.75
Total :54.75
133628 8/9/2012 018980 LYNNWOOD HONDA 796056 SUPPLIES
29Page:
Packet Page 56 of 271
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City of Edmonds
30
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133628 8/9/2012 (Continued)018980 LYNNWOOD HONDA
GUIDES, ROLLERS, BOLTS, ETC.
001.000.640.576.800.310.00 73.51
9.5% Sales Tax
001.000.640.576.800.310.00 6.98
Total :80.49
133629 8/9/2012 069362 MARSHALL, CITA 1018 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.501.410.01 88.32
INTERPRETER FEE844
INTERPRETER FEE
001.000.230.512.500.410.01 88.32
Total :176.64
133630 8/9/2012 019920 MCCANN, MARIAN 62 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.290.00 6,455.94
Total :6,455.94
133631 8/9/2012 071392 MEDIA BAY PRODUCTIONS LLC 080312 OUTDOOR MOVIES EQUIPMENT
COMPLETE OUTDOOR DELUXE RENTAL WITH
001.000.640.574.200.410.00 2,500.00
Total :2,500.00
133632 8/9/2012 067800 MICROFLEX CORP #774353 IN1293628 Fleet Shop Supplies
Fleet Shop Supplies
511.000.657.548.680.311.00 432.20
9.5% Sales Tax
511.000.657.548.680.311.00 41.06
Total :473.26
133633 8/9/2012 020900 MILLERS EQUIP & RENT ALL INC 148464 Water - HWY 99 Project~ Loader,Breaker
Water - HWY 99 Project~ Loader,Breaker
111.000.653.542.310.450.00 1,383.16
Water - HWY 99 Project~ Loader,Breaker
30Page:
Packet Page 57 of 271
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City of Edmonds
31
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133633 8/9/2012 (Continued)020900 MILLERS EQUIP & RENT ALL INC
411.000.652.542.320.450.00 1,383.16
Water - HWY 99 Project~ Loader,Breaker
411.000.654.534.800.310.00 1,383.16
Water - HWY 99 Project~ Loader,Breaker
411.000.655.535.800.310.00 1,383.15
9.5% Sales Tax
111.000.653.542.310.450.00 131.40
9.5% Sales Tax
411.000.652.542.320.450.00 131.40
9.5% Sales Tax
411.000.654.534.800.310.00 131.40
9.5% Sales Tax
411.000.655.535.800.310.00 131.40
Roadway - Air Filter151766
Roadway - Air Filter
111.000.653.542.310.310.00 27.10
9.5% Sales Tax
111.000.653.542.310.310.00 2.57
Total :6,087.90
133634 8/9/2012 072746 MURRAY SMITH & ASSOCIATES 11-1196-13 E1JA.WATERLINE SERVICES THRU
E1JA.Waterline Services thru 6/30/12
412.100.630.594.320.410.00 8,525.50
E1JA.DAYTON ST.SERVICES THRU11-1199-9
E1JA.Dayton Street Services thru 6/30
412.100.630.594.320.410.00 1,569.50
Total :10,095.00
133635 8/9/2012 025217 NORTH SOUND HOSE & FITTINGS 47572 SUCTION HOSE/PUNCH CLAMP/COUNTER ENDS
SUCTION HOSE/PUNCH CLAMP/COUNTER ENDS
411.000.656.538.800.310.21 1,228.16
9.2% Sales Tax
411.000.656.538.800.310.21 112.99
Total :1,341.15
31Page:
Packet Page 58 of 271
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City of Edmonds
32
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133636 8/9/2012 061013 NORTHWEST CASCADE INC 1-496735 HONEY BUCKET RENTAL
HONEY BUCKET RENTAL:HICKMAN PARK
001.000.640.576.800.450.00 587.88
HONEY BUCKET RENTAL1-498764
HONEY BUCKET RENTAL:EDMONDS ELEMENTARY
001.000.640.576.800.450.00 112.35
HONEY BUCKET RENTAL1-498765
HONEY BUCKET RENTAL:MADRONA ELEMENTARY
001.000.640.576.800.450.00 102.50
Total :802.73
133637 8/9/2012 025690 NOYES, KARIN 000 00 314 Planning Board minutes on 7/25/12.
Planning Board minutes on 7/25/12.
001.000.620.558.600.410.00 400.00
Total :400.00
133638 8/9/2012 067868 NW TANK & ENVIRONMENTAL 37242 PW Fuel Tank Maint Testing Certification
PW Fuel Tank Maint Testing Certification
511.000.657.548.680.480.00 880.00
Total :880.00
133639 8/9/2012 063511 OFFICE MAX INC 734166 INV#734166 ACCT#520437 250POL EDMONDS PD
CATALOG ENVELOPES 10X13
001.000.410.521.100.310.00 64.33
LEGAL PADS
001.000.410.521.100.310.00 24.16
STENO BOOKS
001.000.410.521.100.310.00 23.78
MEMO PADS (PATROL)
001.000.410.521.100.310.00 12.90
RETRACTABLE BLACK PENS
001.000.410.521.100.310.00 118.20
TICKET PUNCHES
001.000.410.521.220.310.00 11.94
9.5% Sales Tax
001.000.410.521.100.310.00 23.13
32Page:
Packet Page 59 of 271
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City of Edmonds
33
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133639 8/9/2012 (Continued)063511 OFFICE MAX INC
9.5% Sales Tax
001.000.410.521.220.310.00 1.13
Total :279.57
133640 8/9/2012 063511 OFFICE MAX INC 792302 PAPER
COVER STOCK &COLORED PAPER
001.000.640.574.100.310.00 53.80
9.5% Sales Tax
001.000.640.574.100.310.00 5.11
Total :58.91
133641 8/9/2012 070166 OFFICE OF THE STATE TREASURER July, 2012 COURT, BLDG CODE &JIS TRANSMITTAL
Emergency Medical Services &Trauma
001.000.000.237.120.000.00 967.36
PSEA 1, 2 & 3 Account
001.000.000.237.130.000.00 23,083.60
Building Code Fee Account
001.000.000.237.150.000.00 157.50
State Patrol Death Investigation
001.000.000.237.330.000.00 68.08
Judicial Information Systems Account
001.000.000.237.180.000.00 3,668.67
School Zone Safety Account
001.000.000.237.200.000.00 19.12
Washington Auto Theft Prevention
001.000.000.237.250.000.00 1,904.45
Traumatic Brain Injury
001.000.000.237.260.000.00 349.80
Accessible Communities Acct
001.000.000.237.290.000.00 94.21
Multi-Model Transportation
001.000.000.237.300.000.00 94.22
Hwy Safety Acct
001.000.000.237.320.000.00 108.09
Crime Lab Blood Breath Analysis
33Page:
Packet Page 60 of 271
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City of Edmonds
34
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133641 8/9/2012 (Continued)070166 OFFICE OF THE STATE TREASURER
001.000.000.237.170.000.00 303.73
WSP Hwy Acct
001.000.000.237.340.000.00 386.58
Total :31,205.41
133642 8/9/2012 068709 OFFICETEAM 35959365 Deborah Pinney -HR Assistant services
Deborah Pinney -HR Assistant services
001.000.220.516.100.410.00 525.36
Total :525.36
133643 8/9/2012 073751 OKANOGAN COUNTRY SHERIFF OK JAIL 07-2012 PRISONER BOARD -EDMONDS PD
83 HOUSING DAYS @ $52
001.000.410.523.600.510.00 4,316.00
INMATE MEDICAL - JULY 2012
001.000.410.523.600.310.00 5.22
Total :4,321.22
133644 8/9/2012 026200 OLYMPIC VIEW WATER DISTRICT 0054671 23700 104TH AVE W
23700 104TH AVE
001.000.640.576.800.470.00 343.58
23700 104TH AVE W0060860
23700 104TH AVE W
001.000.640.576.800.470.00 82.22
Total :425.80
133645 8/9/2012 063750 ORCA PACIFIC INC 057790 YOST POOL SUPPLIES
YOST POOL CHEMICALS &SUPPLIES
001.000.640.576.800.310.00 841.86
9.5% Sales Tax
001.000.640.576.800.310.00 79.98
Total :921.84
133646 8/9/2012 073221 ORCHID CELLMARK INC 010-055028 INV#010-055028 - EDMONDS PD
1 FORENSIC SERVICE #10-1642
001.000.410.521.210.410.00 245.00
34Page:
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City of Edmonds
35
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :245.00133646 8/9/2012 073221 073221 ORCHID CELLMARK INC
133647 8/9/2012 027060 PACIFIC TOPSOILS 136703 Storm - Dump Fees
Storm - Dump Fees
411.000.652.542.320.490.00 105.00
Total :105.00
133648 8/9/2012 027165 PARKER PAINT MFG. CO.INC.023029367 Fac Maint - Supplies
Fac Maint - Supplies
001.000.651.519.920.310.00 41.38
9.5% Sales Tax
001.000.651.519.920.310.00 3.93
Fac Maint - Supplies023029368
Fac Maint - Supplies
001.000.651.519.920.310.00 5.85
9.5% Sales Tax
001.000.651.519.920.310.00 0.56
PS - Paint Supplies023029685
PS - Paint Supplies
001.000.651.519.920.310.00 52.61
9.5% Sales Tax
001.000.651.519.920.310.00 5.00
Total :109.33
133649 8/9/2012 066412 PARKS & RECREATION DAYCAMP CAMPCASH080712 DAYCAMP PETTY CASH REIMBURSEMENT
DAYCAMP SUPPLIES
001.000.640.575.530.310.00 339.89
DAYCAMP PICTURES
001.000.640.575.530.490.00 3.81
Total :343.70
133650 8/9/2012 069338 PARTNER CONSTRUCTION PRODUCT 4062 Roadway -Crafco Roadsaver low Tack
Roadway -Crafco Roadsaver low Tack
111.000.653.542.310.310.00 5,062.50
Freight
111.000.653.542.310.310.00 125.00
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Packet Page 62 of 271
08/09/2012
Voucher List
City of Edmonds
36
7:44:52AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133650 8/9/2012 (Continued)069338 PARTNER CONSTRUCTION PRODUCT
9.5% Sales Tax
111.000.653.542.310.310.00 492.81
Total :5,680.31
133651 8/9/2012 069065 PIONEER RESEARCH CORP 229652 GRAFFITI WIPES
GRAFFITI WIPES
001.000.640.576.800.310.00 349.00
Freight
001.000.640.576.800.310.00 99.77
Total :448.77
133652 8/9/2012 028860 PLATT ELECTRIC SUPPLY INC 1880657 2196
ELECTRICAL SUPPLIES
411.000.656.538.800.310.22 57.15
9.5% Sales Tax
411.000.656.538.800.310.22 5.43
2119581962476
ELECTRICAL SUPPLIES
411.000.656.538.800.310.22 667.00
9.5% Sales Tax
411.000.656.538.800.310.22 63.37
Total :792.95
133653 8/9/2012 072838 PNSCTA 0283 TRAINING/LEIN
TRAINING/LEIN
411.000.656.538.800.490.71 200.00
TRAINING/KRESTEL2842
TRAINING/KRESTEL
411.000.656.538.800.490.71 200.00
Total :400.00
133654 8/9/2012 071811 PONY MAIL BOX & BUSINESS CTR 202197 INV#202197 ACCT#2772 -EDMONDS PD
MAIL PAGER TO USA MOBILITY
001.000.410.521.100.420.00 25.28
INV#202205 ACCT#2772 -EDMONDS PD202205
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133654 8/9/2012 (Continued)071811 PONY MAIL BOX & BUSINESS CTR
MAIL BADGES TO REFURBISH
001.000.410.521.100.420.00 14.04
Total :39.32
133655 8/9/2012 071811 PONY MAIL BOX & BUSINESS CTR 201982 WATER SEWER STREET STORM-L&
Water Sewer Street Storm - L&I Safety
111.000.653.542.900.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.652.542.900.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.654.534.800.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.655.535.800.420.00 2.62
WATER SEWER STREET STORM-L&202074
Water Sewer Street Storm - L&I Safety
111.000.653.542.900.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.652.542.900.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.654.534.800.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.655.535.800.420.00 2.62
WATER SEWER STREET STORM-L&202198
Water Sewer Street Storm - L&I Safety
111.000.653.542.900.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.652.542.900.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.654.534.800.420.00 2.64
Water Sewer Street Storm - L&I Safety
411.000.655.535.800.420.00 2.62
Total :31.62
133656 8/9/2012 074127 PRIME PACIFIC BANK NA 1-13850 #611022025-KK UTILITY REFUND
#611022025-KK Utility Refund due to
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133656 8/9/2012 (Continued)074127 PRIME PACIFIC BANK NA
411.000.000.233.000.000.00 77.82
Total :77.82
133657 8/9/2012 065021 PRINTING PLUS 71970 WRITE ON THE SOUND BROCHURE
WRITE ON THE SOUND BROCHURE
123.000.640.573.100.490.00 2,765.94
9.5% Sales Tax
123.000.640.573.100.490.00 262.76
Total :3,028.70
133658 8/9/2012 064088 PROTECTION ONE 31146525 ALARM MONITORING CITY HALL
ALARM MONITORING CITY HALL 121 5
001.000.651.519.920.420.00 83.46
Total :83.46
133659 8/9/2012 067263 PUGET SAFETY EQUIPMENT COMPANY 0005722-IN HIP BOOT
HIP BOOT
411.000.656.538.800.310.12 69.95
9.5% Sales Tax
411.000.656.538.800.310.12 6.65
SAFETY SUPPLIES0006317-IN
SAFETY SUPPLIES
411.000.656.538.800.310.12 206.84
9.5% Sales Tax
411.000.656.538.800.310.12 19.65
Total :303.09
133660 8/9/2012 070809 PUGET SOUND EXECUTIVE 12-475 COURT SECURITY
COURT SECURITY
001.000.230.512.500.410.00 3,735.00
Total :3,735.00
133661 8/9/2012 071702 RAILROAD MGMT CO III LLC 286251 Meadowdale Storm Drain Crossing
Meadowdale Storm Drain Crossing
411.000.652.542.900.450.00 120.79
Edmonds Storm Drain Crossing287210
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133661 8/9/2012 (Continued)071702 RAILROAD MGMT CO III LLC
Edmonds Storm Drain Crossing
411.000.652.542.900.450.00 120.79
Meadowdale Storm Drain Crossing287211
Meadowdale Storm Drain Crossing
411.000.652.542.900.450.00 120.79
Meadowdale Storm Drain Crossing287232
Meadowdale Storm Drain Crossing
411.000.652.542.900.450.00 120.79
Total :483.16
133662 8/9/2012 070042 RICOH USA INC 87426792 Rent on reception copier MP171SPF for
Rent on reception copier MP171SPF for
001.000.620.558.800.450.00 30.66
Total :30.66
133663 8/9/2012 073984 RINALDI, JENNIFER RINALDI0412 REFUND
CLASS REFUND
001.000.000.239.200.000.00 100.00
Total :100.00
133664 8/9/2012 071467 S MORRIS COMPANY JULY 2012 INVOICE 07/31/12 ACCT#70014 -EDMONDS PD
#106717 5 NPC - 07/02/12
001.000.410.521.700.410.00 55.10
#108809 1 NPC - 07/16/12
001.000.410.521.700.410.00 11.02
Total :66.12
133665 8/9/2012 074104 SCHUTTE, JENNIFER SCHUTTE0803 REFUND
REFUND PER CUSTOMER REQUEST
001.000.000.239.200.000.00 183.00
Total :183.00
133666 8/9/2012 060889 SNAP-ON INDUSTRIAL ARV / 17651811 Fleet Tools - Torx Driver, Socket,
Fleet Tools - Torx Driver, Socket,
511.000.657.548.680.350.00 131.97
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133666 8/9/2012 (Continued)060889 SNAP-ON INDUSTRIAL
Freight
511.000.657.548.680.350.00 14.95
9.5% Sales Tax
511.000.657.548.680.350.00 13.97
Total :160.89
133667 8/9/2012 037375 SNO CO PUD NO 1 2003-2646-0 1000 EDMONDS ST
1000 EDMONDS ST
001.000.640.576.800.470.00 31.68
610 PINE ST2013-2711-1
610 PINE ST
001.000.640.576.800.470.00 32.20
750 15TH ST SW/CEMETERY2015-5730-3
750 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 167.62
750 15TH ST SW/CEMETERY2016-1027-6
750 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 16.43
750 15TH ST SW/CEMETERY2021-6153-5
750 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 309.22
930 9TH AVE N2022-5063-5
930 9TH AVE N
001.000.640.576.800.470.00 31.68
205 5TH AVE S2044-6743-5
205 5TH AVE S
001.000.640.576.800.470.00 64.45
Total :653.28
133668 8/9/2012 037375 SNO CO PUD NO 1 2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVE
TRAFFIC LIGHT 23800 FIRDALE AVE
111.000.653.542.640.470.00 51.83
TRAFFIC LIGHT 900 PUGET DR2016-9084-9
TRAFFIC LIGHT 900 PUGET DR
111.000.653.542.640.470.00 31.68
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133668 8/9/2012 (Continued)037375 SNO CO PUD NO 1
STREET LIGHTING (183 LIGHTS @2017-1178-5
STREET LIGHTING (183 LIGHTS @
111.000.653.542.630.470.00 1,429.64
ALDERWOOD INTERIE 6130 168TH ST SW2017-9000-3
ALDERWOOD INTERIE 6130 168TH ST SW
411.000.654.534.800.470.00 31.61
STREET LIGHTING (303 LIGHTS @2025-2918-6
STREET LIGHTING (303 LIGHTS @
111.000.653.542.630.470.00 2,649.74
STREET LIGHTING (13 LIGHTS @ 4002025-2920-2
STREET LIGHTING (13 LIGHTS @ 400
111.000.653.542.630.470.00 184.24
STREET LIGHTING (2029 LIGHTS @2025-7615-3
STREET LIGHTING (2029 LIGHTS @
111.000.653.542.630.470.00 14,066.35
STREET LIGHTING (58 LIGHTS @ 2502025-7948-8
STREET LIGHTING (58 LIGHTS @ 250
111.000.653.542.630.470.00 596.97
Total :19,042.06
133669 8/9/2012 037375 SNO CO PUD NO 1 120504684 2019-9517-2
9805 EDMONDS WAY
411.000.656.538.800.471.62 32.20
Total :32.20
133670 8/9/2012 063941 SNO CO SHERIFFS OFFICE 2012-1207 CREDITS ON INVOICE 2012-1207 EDMONDS PD
CREDIT 1 BOOKING (WON) 6/12
001.000.410.523.600.510.00 -92.70
CREDIT 1 HOUSING (WON) 6/12
001.000.410.523.600.510.00 -64.38
INV#2012-1207 - EDMONDS PD -JULY2012-1207
JULY BOOKINGS - 50 @ $92.70
001.000.410.523.600.510.00 4,635.00
JULY HOUSING - 356.67 $64.38
001.000.410.523.600.510.00 22,962.41
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133670 8/9/2012 (Continued)063941 SNO CO SHERIFFS OFFICE
JULY WORK RELEASE - 7.5 @ $43.26
001.000.410.523.600.510.00 324.45
INV#I000306743 CUST#SSH00010 EDMONDS PDI000306743
TASK FORCE JULY-DEC 2012
001.000.410.521.100.510.00 4,969.50
Total :32,734.28
133671 8/9/2012 067609 SNOHOMISH COUNTY CITIES 07/24/2012 SNOHOMISH COUNTY CITIES
Snohomish County City July Meeting
001.000.210.513.100.430.00 20.00
Total :20.00
133672 8/9/2012 070167 SNOHOMISH COUNTY TREASURER July 2012 CRIME VICTIMS COURT REMITTANCE JULY
Crime Victims Court Remittance
001.000.000.237.140.000.00 723.47
Total :723.47
133673 8/9/2012 038500 SO COUNTY SENIOR CENTER INC 366 08/12 RECREATION SERVICES CONTRACT FEE
08/12 Recreation Services Contract Fee
001.000.390.519.900.410.00 5,000.00
Total :5,000.00
133674 8/9/2012 038300 SOUND DISPOSAL CO 103587 WASTE DISPOSAL
PARK MAINTENANCE WASTE DISPOSAL
001.000.640.576.800.470.00 943.32
Total :943.32
133675 8/9/2012 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N
CIVIC CENTER 250 5TH AVE N
001.000.651.519.920.470.00 550.68
FRANCES ANDERSON CENTER 700103585
FRANCES ANDERSON CENTER 700
001.000.651.519.920.470.00 674.47
SNO-ISLE LIBRARY 650 MAIN ST103586
SNO-ISLE LIBRARY 650 MAIN ST
001.000.651.519.920.470.00 555.23
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133675 8/9/2012 (Continued)038300 SOUND DISPOSAL CO
CITY HALL 121 5TH AVE N103588
CITY HALL 121 5TH AVE N
001.000.651.519.920.470.00 459.89
Total :2,240.27
133676 8/9/2012 040430 STONEWAY ELECTRIC SUPPLY S100237619.001 PS - Reversing Contractor 575 VAC Parts
PS - Reversing Contractor 575 VAC Parts
001.000.651.519.920.310.00 614.81
9.5% Sales Tax
001.000.651.519.920.310.00 58.41
Fac Maint - SuppliesS100249359.001
Fac Maint - Supplies
001.000.651.519.920.310.00 10.46
9.5% Sales Tax
001.000.651.519.920.310.00 0.99
Fac Maint - Elect SuppliesS100252266.001
Fac Maint - Elect Supplies
001.000.651.519.920.310.00 69.17
9.5% Sales Tax
001.000.651.519.920.310.00 6.57
Fac Maint - SuppliesS100261098.001
Fac Maint - Supplies
001.000.651.519.920.310.00 75.47
9.5% Sales Tax
001.000.651.519.920.310.00 7.17
Fac Maint - ReturnsS100262227.001
Fac Maint - Returns
001.000.651.519.920.310.00 -20.13
9.5% Sales Tax
001.000.651.519.920.310.00 -1.91
Total :821.01
133677 8/9/2012 072319 SUNSET BAY RESORT LLC SUNSETBAY15304 BEACH CAMP @ SUNSET BAY
BEACH CAMP @ SUNSET BAY #15304
001.000.640.574.200.410.00 9,228.00
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :9,228.00133677 8/9/2012 072319 072319 SUNSET BAY RESORT LLC
133678 8/9/2012 071827 SWANK MOTION PICTURES, INC RG1706306 MOVIE LICENSE FOR ET
MOVIE LICENSE FOR ET~
001.000.640.574.200.490.00 475.00
Freight
001.000.640.574.200.490.00 21.00
9.5% Sales Tax
001.000.640.574.200.490.00 47.14
Total :543.14
133679 8/9/2012 065578 SYSTEMS INTERFACE INC 13834 Water -Yost Meter Not Reg Property
Water -Yost Meter Not Reg Property
411.000.654.534.800.410.00 857.00
Total :857.00
133680 8/9/2012 009350 THE DAILY HERALD COMPANY I01787257-07182012 E9GA.ADVERTISING FOR BIDS
E9GA.Advertising for Bids
412.300.630.594.320.410.00 213.28
E7AA.ADVERTISING FOR BIDSI01787529-07192012
E7AA.Advertsing for Bids
112.200.630.595.330.410.00 254.56
Total :467.84
133681 8/9/2012 009350 THE DAILY HERALD COMPANY 07312012 COUNCIL & PLAN BRD AGENDA
City Council & Pla Brd Agendas
001.000.250.514.300.440.00 1,634.27
Total :1,634.27
133682 8/9/2012 071018 THEATRE PUGET SOUND 12-0069 ARTS CRUSH PARTICIPATION FEES
ARTS CRUSH PARTICIPATION FEE FOR
117.100.640.573.100.490.00 50.00
Total :50.00
133683 8/9/2012 074100 THOMAS & YOSHIKO HODGES 2-05525 4245-1903884 UTILITY REFUND
#4245-1903884 Utility refund due to
411.000.000.233.000.000.00 155.83
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Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :155.83133683 8/9/2012 074100 074100 THOMAS & YOSHIKO HODGES
133684 8/9/2012 064373 TINGSTAD, ERIC T&R0812 CITY PARK CONCERT
CITY PARK CONCERT PERFORMERS
117.100.640.573.100.410.00 1,000.00
Total :1,000.00
133685 8/9/2012 067865 VERIZON WIRELESS 1104534268 C/A 571242650-0001
Blackberry Cell Phone Service Bld Dept
001.000.620.524.100.420.00 170.25
Blackberry Cell Phone Service City Clerk
001.000.250.514.300.420.00 40.22
iPad Cell Phone Service Council
001.000.110.511.100.420.00 240.16
Blackberry Cell Phone Service Court
001.000.230.512.500.420.00 75.13
Blackberry Cell Phone Service Planning
001.000.620.558.600.420.00 40.22
Blackberry Cell Phone Service Econ
001.000.610.519.700.420.00 74.95
Blackberry Cell Phone Service
001.000.620.532.200.420.00 248.90
Blackberry Cell Phone Service Facilities
001.000.651.519.920.420.00 75.13
Blackberry Cell Phone Service Finance
001.000.310.514.230.420.00 84.95
Blackberry Cell Phone Service HR
001.000.220.516.100.420.00 30.02
Blackberry Cell Phone Service IT
001.000.310.518.880.420.00 364.87
Blackberry Cell Phone Service Mayor'
001.000.210.513.100.420.00 84.95
Blackberry Cell Phone Service Parks Dept
001.000.640.574.100.420.00 54.93
Blackberry Cell Phone Service Police
001.000.410.521.220.420.00 986.72
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133685 8/9/2012 (Continued)067865 VERIZON WIRELESS
Blackberry Air Cards Police Dept
001.000.410.521.220.420.00 795.68
Blackberry Cell Phone Service PW Admin
001.000.650.519.910.420.00 40.22
Blackberry Cell Phone Service PW St Dept
111.000.653.542.900.420.00 25.31
Blackberry Cell Phone Service PW Water
411.000.654.534.800.420.00 30.11
Blackberry Cell Phone Service PW Water
411.000.655.535.800.420.00 30.10
Blackberry Cell Phone Service Sewer Dept
411.000.655.535.800.420.00 94.94
Blackberry Cell Phone Service WWTP
411.000.656.538.800.420.00 105.15
Blackberry Cell Phone Service Water
411.000.654.534.800.420.00 134.95
Total :3,827.86
133686 8/9/2012 074125 WA STATE UNIV ENERGY PROGRAM 07242012 WSU Energy Cohort Training
WSU Energy Cohort Training
411.000.656.538.800.490.71 2,000.00
Total :2,000.00
133687 8/9/2012 073552 WELCO SALES LLC 5577 FINANCE DEPT #9 RETURN ENVELOPES
#9 Finance department return envelopes
001.000.310.514.230.310.00 72.95
9.5% Sales Tax
001.000.310.514.230.310.00 6.93
Total :79.88
133688 8/9/2012 064234 WILDWATER RIVER TOURS INC AMUNDSON15288 SKAGIT WHITEWATER RAFTING TRIP
SKAGIT WHITEWATER RAFTING #15288
001.000.640.574.200.410.00 219.16
Total :219.16
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
133689 8/9/2012 064213 WSSUA TREASURER 720 JULY OFFICIAL FEES
JULY OFFICIAL FEES FOR SOFTBALL
001.000.640.575.520.410.00 2,871.00
Total :2,871.00
133690 8/9/2012 073479 WU, THOMAS 757 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 147.69
Total :147.69
Bank total :500,591.96137Vouchers for bank code :front
500,591.96Total vouchers :Vouchers in this report137
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Packet Page 74 of 271
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
FAC Senior Center Roof Repairs c332 E0LB
General SR99 Enhancement Program c238 E6MA
General SR104 Telecommunications Conduit Crossing c372 E1EA
PM Dayton Street Plaza c276 E7MA
PM Fourth Avenue Cultural Corridor c282 E8MA
PM Interurban Trail c146 E2DB
PM Marina Beach Additional Parking c290 E8MB
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
STM Edmonds Marsh Feasibility Study c380 E2FC
STM NPDES m013 E7FG
STM Perrinville Creek Culvert Replacement c376 E1FN
STM Public Facilities Water Quality Upgrades c339 E1FD
STM Storm Contribution to Transportation Projects c341 E1FF
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Stormwater GIS Support c326 E0FC
STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA
STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB
STM Lake Ballinger Associated Projects 2012 c381 E2FD
STM North Talbot Road Drainage Improvements c378 E2FA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR 2009 Street Overlay Program c294 E9CA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
STR 226th Street Walkway Project c312 E9DA
STR 228th St. SW Corridor Improvements i005 E7AC
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR 9th Avenue Improvement Project c392 E2AB
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
Revised 8/9/2012Packet Page 75 of 271
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Shell Valley Emergency Access Road c268 E7CB
STR Sunset Walkway Improvements c354 E1DA
STR Transportation Plan Update c391 E2AA
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
SWR 2013 Sewerline Replacement Project c398 E3GA
SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR BNSF Double Track Project c300 E8GC
SWR City-Wide Sewer Improvements c301 E8GD
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
SWR OVD Sewer Lateral Improvements c142 E3GB
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
WTR 2010 Waterline Replacement Program c363 E0JA
WTR 2011 Waterline Replacement Program c333 E1JA
WTR 2012 Street Overlay Program c388 E2CA
WTR 2012 Waterline Replacement Program c340 E1JE
WTR 2013 Waterline Replacement Program c397 E3JA
WTR 5th Avenue Overlay Project c399 E2CC
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
WTR AWD Intertie and Reservoir Improvements c324 E0IA
WTR Edmonds General Facilities Charge Study c345 E1JC
WTR Main Street Watermain c375 E1JK
WTR OVD Watermain Improvements c141 E3JB
WTR Pioneer Way Road Repair c389 E2CB
WTR PRV Station 11 and 12 Abandonment c346 E1JD
Revised 8/9/2012Packet Page 76 of 271
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
STM E0FC c326 Stormwater GIS Support
WTR E0IA c324 AWD Intertie and Reservoir Improvements
WTR E0JA c363 2010 Waterline Replacement Program
FAC E0LA c327 Edmonds Museum Exterior Repairs Project
FAC E0LB c332 Senior Center Roof Repairs
STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR E1AB c343 2011 Residential Neighborhood Traffic Calming
STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements
STR E1DA c354 Sunset Walkway Improvements
General E1EA c372 SR104 Telecommunications Conduit Crossing
STM E1FA c336 SW Edmonds-105th/106th Ave W Storm Improvements
STM E1FD c339 Public Facilities Water Quality Upgrades
STM E1FF c341 Storm Contribution to Transportation Projects
STM E1FH c349 Stormwater Development Review Support (NPDES Capacity)
STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives
STM E1FN c376 Perrinville Creek Culvert Replacement
SWR E1GA c347 Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update
WTR E1JA c333 2011 Waterline Replacement Program
WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood
WTR E1JC c345 Edmonds General Facilities Charge Study
WTR E1JD c346 PRV Station 11 and 12 Abandonment
WTR E1JE c340 2012 Waterline Replacement Program
WTR E1JK c375 Main Street Watermain
STR E2AA c391 Transportation Plan Update
STR E2AB c392 9th Avenue Improvement Project
WTR E2CA c388 2012 Street Overlay Program
WTR E2CB c389 Pioneer Way Road Repair
WTR E2CC c399 5th Avenue Overlay Project
PM E2DB c146 Interurban Trail
STM E2FA c378 North Talbot Road Drainage Improvements
STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM E2FC c380 Edmonds Marsh Feasibility Study
STM E2FD c381 Lake Ballinger Associated Projects 2012
STM E2FE c382 2012 Citywide Storm Drainage Improvements
Revised 8/9/2012Packet Page 77 of 271
PROJECT NUMBERS (By Engineering Number)
Funding
Engineering
Project
Number
Project
Accounting
Number Project Title
SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update
SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation
SWR E3GA c398 2013 Sewerline Replacement Project
SWR E3GB c142 OVD Sewer Lateral Improvements
WTR E3JA c397 2013 Waterline Replacement Program
WTR E3JB c141 OVD Watermain Improvements
STR E6DA c245 76th Avenue West/75th Place West Walkway Project
STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
General E6MA c238 SR99 Enhancement Program
STR E7AA c265 Main Street Lighting and Sidewalk Enhancements
STR E7AC i005 228th St. SW Corridor Improvements
STR E7CB c268 Shell Valley Emergency Access Road
STM E7FG m013 NPDES
PM E7MA c276 Dayton Street Plaza
SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR E8GC c300 BNSF Double Track Project
SWR E8GD c301 City-Wide Sewer Improvements
PM E8MA c282 Fourth Avenue Cultural Corridor
PM E8MB c290 Marina Beach Additional Parking
STR E9CA c294 2009 Street Overlay Program
STR E9DA c312 226th Street Walkway Project
STM E9FB c307 Talbot Road/Perrinville Creek Drainage Improvements
SWR E9GA c304 Sewer Lift Station Rehabilitation Design
PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements
Revised 8/9/2012Packet Page 78 of 271
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
WTR c141 E3JB OVD Watermain Improvements
SWR c142 E3GB OVD Sewer Lateral Improvements
PM c146 E2DB Interurban Trail
General c238 E6MA SR99 Enhancement Program
STR c245 E6DA 76th Avenue West/75th Place West Walkway Project
STR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project
STR c265 E7AA Main Street Lighting and Sidewalk Enhancements
STR c268 E7CB Shell Valley Emergency Access Road
PM c276 E7MA Dayton Street Plaza
PM c282 E8MA Fourth Avenue Cultural Corridor
PM c290 E8MB Marina Beach Additional Parking
STR c294 E9CA 2009 Street Overlay Program
SWR c298 E8GA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)
SWR c300 E8GC BNSF Double Track Project
SWR c301 E8GD City-Wide Sewer Improvements
SWR c304 E9GA Sewer Lift Station Rehabilitation Design
STM c307 E9FB Talbot Road/Perrinville Creek Drainage Improvements
STR c312 E9DA 226th Street Walkway Project
PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements
WTR c324 E0IA AWD Intertie and Reservoir Improvements
STM c326 E0FC Stormwater GIS Support
FAC c327 E0LA Edmonds Museum Exterior Repairs Project
STR c329 E0AA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade
FAC c332 E0LB Senior Center Roof Repairs
WTR c333 E1JA 2011 Waterline Replacement Program
STM c336 E1FA SW Edmonds-105th/106th Ave W Storm Improvements
STM c339 E1FD Public Facilities Water Quality Upgrades
WTR c340 E1JE 2012 Waterline Replacement Program
STM c341 E1FF Storm Contribution to Transportation Projects
STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W)
STR c343 E1AB 2011 Residential Neighborhood Traffic Calming
WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood
WTR c345 E1JC Edmonds General Facilities Charge Study
Revised 8/9/2012Packet Page 79 of 271
PROJECT NUMBERS (By New Project Accounting Number)
Funding
Project
Accounting
Number
Engineering
Project
Number Project Title
WTR c346 E1JD PRV Station 11 and 12 Abandonment
SWR c347 E1GA Alder/Dellwood/Beach Pl/224th St. Sewer Replacement
STM c349 E1FH Stormwater Development Review Support (NPDES Capacity)
STR c354 E1DA Sunset Walkway Improvements
WTR c363 E0JA 2010 Waterline Replacement Program
STR c368 E1CA 76th Ave W at 212th St SW Intersection Improvements
SWR c369 E2GA 2012 Sanitary Sewer Comp Plan Update
SWR c370 E1GB Sewer, Water, Stormwater Revenue Requirements Update
General c372 E1EA SR104 Telecommunications Conduit Crossing
STM c374 E1FM Dayton Street & SR104 Storm Drainage Alternatives
WTR c375 E1JK Main Street Watermain
STM c376 E1FN Perrinville Creek Culvert Replacement
STM c378 E2FA North Talbot Road Drainage Improvements
STM c379 E2FB SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System
STM c380 E2FC Edmonds Marsh Feasibility Study
STM c381 E2FD Lake Ballinger Associated Projects 2012
STM c382 E2FE 2012 Citywide Storm Drainage Improvements
WTR c388 E2CA 2012 Street Overlay Program
WTR c389 E2CB Pioneer Way Road Repair
SWR c390 E2GB Alder Sanitary Sewer Pipe Rehabilitation
STR c391 E2AA Transportation Plan Update
STR c392 E2AB 9th Avenue Improvement Project
WTR c397 E3JA 2013 Waterline Replacement Program
SWR c398 E3GA 2013 Sewerline Replacement Project
WTR c399 E2CC 5th Avenue Overlay Project
STR i005 E7AC 228th St. SW Corridor Improvements
STM m013 E7FG NPDES
Revised 8/9/2012Packet Page 80 of 271
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA
STR 2009 Street Overlay Program c294 E9CA
WTR 2010 Waterline Replacement Program c363 E0JA
STR 2011 Residential Neighborhood Traffic Calming c343 E1AB
WTR 2011 Waterline Replacement Program c333 E1JA
STM 2012 Citywide Storm Drainage Improvements c382 E2FE
SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA
WTR 2012 Street Overlay Program c388 E2CA
WTR 2012 Waterline Replacement Program c340 E1JE
SWR 2013 Sewerline Replacement Project c398 E3GA
WTR 2013 Waterline Replacement Program c397 E3JA
STR 226th Street Walkway Project c312 E9DA
STR 228th St. SW Corridor Improvements i005 E7AC
WTR 5th Ave Overlay Project c399 E2CC
STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA
WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB
STR 76th Avenue West/75th Place West Walkway Project c245 E6DA
STR 9th Avenue Improvement Project c392 E2AB
SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB
SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA
WTR AWD Intertie and Reservoir Improvements c324 E0IA
SWR BNSF Double Track Project c300 E8GC
STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB
SWR City-Wide Sewer Improvements c301 E8GD
STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM
PM Dayton Street Plaza c276 E7MA
WTR Edmonds General Facilities Charge Study c345 E1JC
STM Edmonds Marsh Feasibility Study c380 E2FC
FAC Edmonds Museum Exterior Repairs Project c327 E0LA
STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA
PM Fourth Avenue Cultural Corridor c282 E8MA
PM Interurban Trail c146 E2DB
STM Lake Ballinger Associated Projects 2012 c381 E2FD
SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA
Revised 8/9/2012Packet Page 81 of 271
PROJECT NUMBERS (By Project Title)
Funding Project Title
Project
Accounting
Number
Engineering
Project
Number
STR Main Street Lighting and Sidewalk Enhancements c265 E7AA
WTR Main Street Watermain c375 E1JK
PM Marina Beach Additional Parking c290 E8MB
STM North Talbot Road Drainage Improvements c378 E2FA
STM NPDES m013 E7FG
SWR OVD Sewer Lateral Improvements c142 E3GB
WTR OVD Watermain Improvements c141 E3JB
STM Perrinville Creek Culvert Replacement c376 E1FN
WTR Pioneer Way Road Repair c389 E2CB
WTR PRV Station 11 and 12 Abandonment c346 E1JD
STM Public Facilities Water Quality Upgrades c339 E1FD
PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA
FAC Senior Center Roof Repairs c332 E0LB
SWR Sewer Lift Station Rehabilitation Design c304 E9GA
SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB
STR Shell Valley Emergency Access Road c268 E7CB
General SR104 Telecommunications Conduit Crossing c372 E1EA
General SR99 Enhancement Program c238 E6MA
STM Storm Contribution to Transportation Projects c341 E1FF
STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH
STM Stormwater GIS Support c326 E0FC
STR Sunset Walkway Improvements c354 E1DA
STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB
STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA
STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB
STR Transportation Plan Update c391 E2AA
Revised 8/9/2012Packet Page 82 of 271
PROJECT NUMBERS
(Phase and Task Numbers)
Phases and Tasks (Engineering Division)
Phase Title
ct Construction
ds Design
pl Preliminary
sa Site Acquisition & Prep
st Study
ro Right-of-Way
Task Title
196 Traffic Engineering & Studies
197 MAIT
198 CTR
199 Engineering Plans & Services
950 Engineering Staff Time
970 Construction Management
981 Contract
990 Miscellaneous
991 Retainage
stm Engineering Staff Time-Storm
str Engineering Staff Time-Street
swr Engineering Staff Time-Sewer
wtr Engineering Staff Time-Water
prk Engineering Staff Time-Park
Packet Page 83 of 271
Packet Page 84 of 271
AM-5027 3.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:10 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Type: Action
Information
Subject Title
Resolution to reject all bids received on August 9, 2012 for the Main Street Decorative Lighting and
Sidewalk Enhancements Project (5th Ave to 6th Ave).
Recommendation
Approve Resolution.
Previous Council Action
On May 15, 2012, the City Council authorized staff to advertise for construction bids for the Main St. Improvement Project.
On July 10, 2012, the Planning, Parks and Public Works Committee reviewed this item and recommended the item be placed
on the agenda after the construction bids were received.
Narrative
On August 9, 2012, the City received four bids for the Main St. Decorative Lighting and Sidewalk Enhancements project. In
reviewing the bid documents for all four bidders, errors were found in meeting the Disadvantage Business Enterprise goal for
the project.
WSDOT has approved a two week re-advertisement of the project and staff has scheduled the bid opening for August 27,
2012. This may allow Council to consider the award of the project at the August 28, 2012 Council meeting.
HISTORY:
In 2010, the City was successful in securing a $725,000 grant to add historic decorative street lighting and replace sidewalks,
curb and gutter on Main Street between 5th and 6th Avenues. The grant is funded by the federal transportation enhancement
program and a local match is not required. The project will install new light poles and decorative poles for planter baskets and
artist made elements. The new sidewalk will improve pedestrian safety by replacing sidewalk that has been displaced by
existing street trees along the corridor. The existing street trees will be removed due to the damage they are causing to the
surrounding infrastructure and replaced with new street trees that are better suited for this location.
In addition to the federal grant, the City received a direct appropriation of $500,000 from the State Legislature in April 2012 to
add more improvements and enhance the project. These improvements include street furniture, a mid-block pedestrian
crossing, relocation of overhead power to an adjacent alley, street pavement reconstruction and use of low impact stormwater
devices and materials. Please refer to the attached drawing.
Attachments
Project Map
Resolution
Form Review
Packet Page 85 of 271
Inbox Reviewed By Date
Engineering Robert English 08/10/2012 10:49 AM
Public Works Phil Williams 08/10/2012 11:10 AM
City Clerk Sandy Chase 08/10/2012 11:12 AM
Mayor Dave Earling 08/10/2012 11:16 AM
Finalize for Agenda Sandy Chase 08/10/2012 11:17 AM
Form Started By: Robert English Started On: 08/08/2012 03:49 PM
Final Approval Date: 08/10/2012
Packet Page 86 of 271
Packet Page 87 of 271
- 1 -
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, TO REJECT ALL BIDS
RECEIVED ON AUGUST 9, 2012 FOR THE MAIN STREET
DECORATIVE LIGHTING AND SIDEWALK
ENHANCEMENTS PROJECT.
WHEREAS, on August 9, 2012, the City of Edmonds (“City”) received four (4)
bids from contractors to construct the Main Street Decorative Lighting and Sidewalk
Enhancements Project;
WHEREAS, after review of the bid documents, it was determined that all bids
contained errors in the documents submitted; and
WHEREAS, the City has determined to reject all bids received for the Main Street
Decorative Lighting and Sidewalk Enhancements Project; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. All of the four (4) bids received by the City for the Main Street
Decorative Lighting and Sidewalk Enhancements Project are hereby rejected.
RESOLVED this ___ day of ________________, 2012.
APPROVED:
MAYOR, DAVID O. EARLING
Packet Page 88 of 271
- 2 -
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet Page 89 of 271
AM-4989 7. A.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Committee: Finance Type: Action
Information
Subject Title
Interlocal Cooperation Agreement for Public Safety Boat Maintenance and Repair Services between the City of Edmonds and
Snohomish County Fire District #1.
Recommendation
It is recommended the Finance Committee approve this interlocal cooperation agreement for presentation on the consent
agenda of the August 21, 2012, meeting of the City Council.
Previous Council Action
On May 15, 2012, the City Council approved the transfer of ownership of Marine 16 (fire service boat) to Snohomish County
Fire District No. 1.
Narrative
The attached interlocal cooperation agreement sets out the terms and conditions of maintenance and repair services to be
performed by the City of Edmonds for Marine 16 on behalf of Snohomish County Fire District No. 1
Fiscal Impact
Fiscal Year:2012 Revenue:Expenditure:
Fiscal Impact:
This is a fee for service agreement between the parties with all costs recouped.
Attachments
Interlocal Agreement
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 08/07/2012 09:13 AM
Mayor Dave Earling 08/08/2012 11:45 AM
Finalize for Agenda Sandy Chase 08/09/2012 09:40 AM
Form Started By: Kody McConnell Started On: 07/24/2012 10:00 AM
Final Approval Date: 08/09/2012
Packet Page 90 of 271
1
Interlocal Cooperation Agreement for
PUBLIC SAFETY BOAT MAINTENANCE AND REPAIR SERVICES
between
THE CITY OF EDMONDS
and
SNOHOMISH COUNTY FIRE DISTRICT #1
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into under the authority of the
Interlocal Cooperation Act, Chapter 39.34 RCW, between the City of Edmonds (“the City”), a municipal
corporation organized under the laws of the State of Washington, and the Snohomish County Fire
District #1 (“the District”), a special service district organized under the laws of the State of Washington
(collectively “the Parties”), to provide for the periodic maintenance and repair of the Public Safety Boat
owned by the District, and to define the Parties’ respective rights, obligations, costs, and liabilities
regarding this undertaking.
WHEREAS, Chapter 39.34 RCW authorizes two or more subdivisions of local government of the
State of Washington to cooperate on a basis of mutual advantage to provide for services and facilities;
WHEREAS, the Parties executed an Interlocal Agreement for Fire and Emergency Medical
Services (“Consolidation Agreement”) on November 3, 2009;
WHEREAS, the Parties executed a First Amendment to the Consolidation Agreement
(“Amendment”) on May 22, 2012, which provides for the transfer of ownership, maintenance and repair
responsibility for the Public Safety Boat known as Marine 16 (“the Vessel”) to the District, and further
provides that the City will provide certain maintenance and repair services for the Vessel upon the
District’s request;
WHEREAS, the Parties mutually desire to establish a formal arrangement under which the City
will provide these maintenance and repair services for the Vessel;
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining their
respective rights, obligations, costs, and liabilities regarding this undertaking;
WHEREAS, the City Council of the City of Edmonds has taken appropriate action to approve
Edmond’s entry into this Interlocal Agreement; and
WHEREAS, the Board of Commissioners of Snohomish County Fire District #1 has taken
appropriate action to approve the District’s entry into this Interlocal Agreement;
NOW, THEREFORE, in consideration of the terms, conditions, and covenants contained herein,
or attached hereto and incorporated herein by reference, the Parties agree as follows:
Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement under
which the City will provide certain maintenance and repair services for the Vessel. The terms,
conditions, and covenants of this Agreement shall accordingly be interpreted to advance this purpose.
This Agreement further seeks to allocate and define the Parties’ respective rights, obligations, costs, and
liabilities concerning the establishment, operation, and maintenance of this undertaking.
Packet Page 91 of 271
2
Section 2. Term. This Agreement shall be effective July 1st, 2012, after full execution by the
Parties hereto. This Agreement shall remain in effect for one year and shall automatically renew for
continuous one year periods of time unless terminated in accordance with Section 3 of the Agreement
or revised by a writing signed by both Parties.
Section 3. Termination. Either Party may terminate this Agreement with or without cause by
providing the other Party with thirty (30) days written notice of its intent to terminate. Termination
shall not alter the District’s payment obligations under Section 6 for services already rendered and shall
not alter the Parties’ respective obligations under Section 11 of this Agreement.
Section 4. Obligations of the Parties.
A. The City shall provide maintenance and repair services for the Vessel upon the District’s
request. Such maintenance and repair services may include, but are not limited to, oil
changing, engine tuning, equipment rotation, replacement and adjustment, and other
services as requested by the District and expressly agreed to by the City.
B. The City shall seek approval from the District for any repairs that are in addition to the
originally requested repairs. Approval shall be sought before any repairs are performed on
the vessel. Unapproved work shall be at the expense of the City and excluded from Section
4.C and D, and Section 5.
C. The City shall charge the District for all services performed pursuant to this Agreement in
accordance with Section 5 of this Agreement.
D. The District shall pay the City in accordance with Section 5 of this Agreement for all
maintenance and repair services performed by the City.
Section 5. Payment Schedule. The Parties agree to the following billing and payment schedule:
A. The City shall charge the District the City’s normal hourly shop rate for labor, plus the costs
for replacement parts and materials, for the maintenance and repair services performed
under this Agreement. Replacement of parts and materials, including but not limited to oil
and other fluids, shall be billed separately to the District at cost plus any shipping and
handling expense incurred by the City. Any disposal fee incurred by the City in disposing of
parts and materials from the Vessel, including but not limited to any hazardous waste
disposal charge, shall likewise be billed separately to the District at cost.
B. Within 14 days after completing a maintenance or repair project on the Vessel pursuant to
this Agreement, the City shall submit an itemized invoice to the District listing the tasks
completed, the hours expended, the parts and materials replaced, and the total charge to
the District.
C. Within 30 days of receiving an invoice pursuant to subsection B above, the District shall
tender full payment to the City for the full amount due under said invoice.
Section 6. Ownership and Disposition of Property. Any mechanical part on the Vessel removed
and/or replaced by the City pursuant to this Agreement, other than oil filters, air filters, and windshield
Packet Page 92 of 271
3
wiper blades, shall remain the legal property of the District and shall be retained, discarded, or
otherwise disposed of by the City only with the consent of the District.
Section 7. Administration: No Separate Entity Created. No separate legal entity is formed by
this Agreement.
Section 8. Release, Indemnification, and Hold Harmless Agreement.
A. The City agrees to protect, indemnify, and save the District harmless from and against any
and all injury or damage to the District or its property, and also from and against all claims,
demands, and causes of action of every kind and character arising directly or indirectly, or in
any way incident to, in connection with, or arising out of work performed under the terms
hereof, caused by the fault of the City, its agents, employees, representatives, or
subcontractors. The City specifically promises to indemnify the District against claims and
suits brought under Title 51 RCW by the City’s employees or subcontractors and waives any
immunity that the City may have under that title with respect to, but only to, the limited
extent necessary to indemnify the District. The City shall also indemnify and hold the
District harmless for any wage, overtime, or benefit claim of any City employee, agent,
representative, or subcontractor performing services under this Agreement. The City
further agrees to fully indemnify the District from and against any and all costs of defending
any such claim or demand to the end that the District is held harmless therefrom. This
paragraph shall not apply to damages or claims resulting from the sole negligence of the
District. In situations involving the sole negligence of the District or its employees, the
Parties’ respective liabilities shall be defined by the law of the State of Washington.
B. The District agrees to protect, indemnify, and save the City harmless from and against any
and all injury or damage to the City or its property, and also from and against all claims,
demands, and causes of action of every kind and character arising directly or indirectly, or in
any way incident to, in connection with, or arising out of work performed under the terms
hereof, caused by the fault of the District, its agents, employees, representatives, or
subcontractors. The District specifically promises to indemnify the City against claims or
suits brought under Title 51 RCW by the District’s employees or subcontractors and waives
any immunity that the District may have under that Title with respect to, but only to, the
limited extend necessary to indemnify the City. The District shall also indemnify and hold
the City harmless from any wage, overtime or benefit claim of any District employee, agent,
representative, or subcontractor performing services under this Agreement. The District
further agrees to fully indemnify the City from and against any and all costs of defending any
such claim or demand to the end that the City is held harmless therefrom. This paragraph
shall not apply to damages or claims resulting from the sole negligence of the City. In
situations involving the sole negligence of the City or its employees, the Parties’ respective
liability shall be defined by the law of the State of Washington.
Section 9. Governing Law and Venue. This Agreement shall be governed by the laws of the
State of Washington. Any action arising out of this Agreement shall be brought in Snohomish County
Superior Court. The substantially prevailing party in such action shall be awarded its reasonable
attorneys’ fees and costs.
Packet Page 93 of 271
4
Section 10. No Employment Relationship Created. The Parties agree that nothing in this
Agreement shall be construed to create an employment relationship between the City and any
employee, agent, representative, or contractor of the District, or between the District and any
employee, agent, representative, or contractor of the City.
Section 11. Notice. Notices to the City shall be sent to the following address:
City of Edmonds, Washington
Director of Public Works & Utilities
7110 210th Street SW
Edmonds, WA 98206
Notices to the District shall be sent to the following address:
Snohomish County Fire District #1
Administrative Headquarters and Training Center
12425 Meridian Avenue
Everett, WA 98208
Section 12. Duty to File Agreement With County Auditor. The District shall, after this
Agreement is executed by both Parties file this Agreement with the Snohomish County Auditor.
Section 13. Integration. This document constitutes the entire embodiment of the agreement
between the Parties, and, unless modified in writing by an amendment to this Interlocal Cooperation
Agreement signed by the Parties hereto, shall be implemented as described above.
CITY OF EDMONDS SNOHOMISH COUNTY FIRE DISTRICT #1
By:______________________________ By:______________________________
Dave O. Earling David Chan
Mayor of the City of Edmonds Chair of the Board of Commissioners
Date: ____________________________ Date:____________________________
Attest/Authenticated: Attest/Authenticated:
By:______________________________ By:______________________________
Sandra S. Chase, City Clerk
Approved as to form:
By:______________________________
Office of the City Attorney
Packet Page 94 of 271
AM-4991 7. B.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Committee: Finance Type: Action
Information
Subject Title
Authorization to Sell One (1) 2002 Dodge Stratus.
Recommendation
It is recommended that authorization be given to the Public Works Department to contract with James G. Murphy Auctioneers
to sell One (1) 2002 Dodge Stratus. (VIN# 1B3AL36R22N231251)
Previous Council Action
None.
Narrative
The Police Department has declared Unit 251-POL to be surplus due to the elimination of the Assistant Police Chief position.
Fiscal Impact
Fiscal Year:2012 Revenue:2500 Expenditure:
Fiscal Impact:
Monies will be deposited into B-Fund Replacement Account.
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 08/07/2012 09:13 AM
Mayor Dave Earling 08/07/2012 10:16 AM
Finalize for Agenda Sandy Chase 08/09/2012 09:40 AM
Form Started By: Kody McConnell Started On: 07/24/2012 10:17 AM
Final Approval Date: 08/09/2012
Packet Page 95 of 271
AM-4990 7. C.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Committee: Finance Type: Action
Information
Subject Title
Authorization to Sell Unit 047-STR (1973 Asphalt Tack Wagon)
Recommendation
It is recommended that authorization be given to the Public Works & Utilities Department to contract with James G. Murphy
Auctioneers to sell one (1) asphalt tack wagon.
Previous Council Action
None.
Narrative
Unit 047-STR was purchased in 1973 as a storage tank to heat up asphalt tack. The Street Division no longer uses this method
of storing and heating asphalt tack. The Street Division has declared this unit surplus.
Fiscal Impact
Fiscal Year:2012 Revenue:100 Expenditure:
Fiscal Impact:
Monies will be deposited into B-Fund Replacement Account.
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 08/07/2012 09:13 AM
Mayor Dave Earling 08/07/2012 10:16 AM
Finalize for Agenda Sandy Chase 08/09/2012 09:40 AM
Form Started By: Kody McConnell Started On: 07/24/2012 10:11 AM
Final Approval Date: 08/09/2012
Packet Page 96 of 271
AM-5029 7. D.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Phil Williams Submitted By:Kody McConnell
Department:Public Works
Committee: Finance Type: Action
Information
Subject Title
Authorization to contract with James G. Murphy Auctioneers to sell surplus city vehicles.
Recommendation
It is recommended that authorization be given to the Public Works Department to contract with James G. Murphy Auctioneers
to Sell Surplus City Vehicles.
Previous Council Action
None.
Narrative
Previously, the City has utilized the services of James G. Murphy Auctioneers to sell surplus City vehicles and equipment.
This has proven in the past to be a cost-effective and efficient method of managing surplus items.
The following vehicles are to be auctioned as surplus:
Unit # 336-POL 2008 Ford Crown Victoria VIN# 2FAHP71VX8X175036
Unit # 650-POL 2008 Ford Crown Victoria VIN# 2FAHP71VX8X145650
Fiscal Impact
Fiscal Year:2012 Revenue:8,000 Expenditure:
Fiscal Impact:
Monies will be deposited into the B-Fund Replacement Account
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 08/09/2012 09:39 AM
Mayor Dave Earling 08/09/2012 09:42 AM
Finalize for Agenda Sandy Chase 08/09/2012 04:41 PM
Form Started By: Kody McConnell Started On: 08/09/2012 08:22 AM
Final Approval Date: 08/09/2012
Packet Page 97 of 271
AM-5023 7. E.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:10 Minutes
Submitted For:Shawn Hunstock Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
Banking Request for Proposals
Recommendation
N/A
Previous Council Action
Narrative
Finance is in the process of issuing a Banking RFP requesting proposals for its primary banking services. The RFP will be sent
out to qualified banks that are located in the local Edmonds area, advertised in the Everett Herald and the Daily Journal of
Commerce, as well as posted on the City's website. It is expected that the Banking RFP will be issued on August 15th, 2012,
deadline for proposals on October 5th, 2012, and implementation of a banking services agreement on December 6th, 2012.
Attachments
Edmonds Banking RFP
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 08/09/2012 04:57 PM
City Clerk Sandy Chase 08/09/2012 05:00 PM
Mayor Dave Earling 08/09/2012 05:03 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:09 PM
Form Started By: Sarah Mager Started On: 08/08/2012 10:31 AM
Final Approval Date: 08/09/2012
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Request for Proposal (RFP) for:
Banking Services
City of Edmonds
Finance Department
121 5th Avenue N.
Edmonds, WA 98020
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City of Edmonds Banking Services RFP
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I. PURPOSE OF REQUEST
The City of Edmonds (“City”) is requesting proposals for its primary banking services. The
City’s needs are outlined in the following Request for Proposal (“RFP”).
II. BID PROCESS
The City will attempt to follow this timetable, which should result in the implementation of a
banking services agreement by December 6th, 2012
Issue RFP August 15th, 2012
Deadline for Submittal of Proposals - 4:00 p.m. October 5th, 2012
Interview with Selected Firms October 17th, 2012 (if necessary)
Preliminary Selection of Firm November 6th, 2012
Recommendation to City Council November 13th, 2012
Implementation of Banking Services Agreement December 6th, 2012
III. MINIMUM QUALIFICATIONS
To be considered for selection, financial institutions must meet at least the following minimum
qualifications:
A. Authority to offer banking services. Institution must hold a charter from either the
United States Government or the State of Washington.
B. Access to the Federal Reserve System. Institution must be a member of (or
have access to) the Federal Reserve System and have access to all Federal
Reserve System services.
C. Legal Compliance. Institution must be in compliance with all applicable laws,
rules, regulations, and ordinances of the City of Edmonds, the State of
Washington, and the United States
D. Public Deposit Protection Act. Institution must be a Washington State qualified
depository for public funds and must be in compliance with the Washington
Public Deposit Protection Act (RCW 39.58).
E. Local banking office. Institution must have an established office or local branch
within or close proximity to the City of Edmonds.
IV. INSTRUCTIONS TO PROPOSERS
A. All proposals and/or questions should be directed to:
Shawn Hunstock, Finance Director
City of Edmonds
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City of Edmonds Banking Services RFP
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121 5th Avenue N.
Edmonds, WA 98020
(425) 775-7743
shawn.hunstock@ci.edmonds.wa.us
B. All proposals must be in a sealed envelope and clearly marked in the lower left-
hand corner: “RFP - Banking Services”. All proposals must be received by
October 5th, 2012 at 4:00 p.m. Five (5) copies of the RFP must be presented. No
faxed, e-mailed or telephone proposals will be accepted. Late proposals shall be
returned unopened.
C. Proposals should be prepared simply and economically, providing a straight
forward, concise description of provider capabilities to satisfy the requirements of
the request. Special bindings, colored displays, promotional materials, etc. are
not required. Emphasis should be on completeness and clarity of content. Use
recycled paper for responses and any printed or photocopied material created
pursuant to a contract with the City whenever practicable. Use both sides of the
paper for any submittal to the City whenever practical.
D. All proposals must include the following:
1. Responses to Banking Services Questions/Statements in section VIII.
2. Statement of Financial Institution Qualifications found in section IX, signed
and notarized.
3. Non-Collusion Affidavit Certificate found in section X, signed and notarized.
4. A detailed schedule of costs by specified task using the Bid Sheet form in
Attachment A. Volumes indicated on the Bid Sheet are estimates and actual
quantities may vary. Costs not included on the Bid Sheet, but which the
financial institution proposes to charge, must be individually itemized and
thoroughly explained. Bid Sheets must be executed by an official of the firm
in a position to commit the institution to provide the services in accordance
with these terms and conditions.
V. SCOPE OF SERVICES
General Information
The City of Edmonds is soliciting proposals for a primary banking relationship with a financial
institution which operates an office within the city limits. The City will be contracting for the
following general services for a four year period beginning December 6th, 2012 and ending
December 5th, 2016. At the City’s option, a two year extension will be permitted with the same
terms and conditions of the original contract or as amended.
The following is a listing of mandatory services the City requires of its financial institution:
• Demand deposit checking accounts;
• Nightly account balance sweep;
• Banking supplies;
• Interim financing or line of credit;
• Payroll direct deposit;
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• Trust & escrow agent services;
• Credit/debit card services;
• Investment safekeeping services;
• ACH debit services;
• On-line balance reporting;
• On-line Stop-pays;
• ACH reporting;
• On-line wire transfers;
• Overdraft Line of Credit;
• Positive-Pay on Checking Accounts;
• Purchasing Cards;
• Credit Cards;
• Safe Deposit Services;
• Night Depository Services.
• Excellent customer service & response;
Edmonds utilizes a check system, as opposed to warrants. The City anticipates that proposed
banking services will be compensated either by the credit earned on average collected balances
or CD, or a fee for service basis, but is also willing to consider other options.
The following is a list of optional services the City may require:
• Check 21 or similar expedited payment options;
• Lock-box Services;
• Courier Services;
• Armored Car Services;
• Account Reconciliation Processing (ARP).
Services Required
Checking Accounts: The City currently utilizes four checking accounts: 1) the primary
checking account, 2) an accounts payable account, 3) a payroll check processing account, 4)
and a checking account for the Court. The institution will furnish the City with additional
checking accounts as needed. Currently, City of Edmonds staff delivers deposits to the
institution’s branch once each workday, for processing and credit to the City’s account that day.
NSF checks must be processed twice before being returned to the City. The basic checking
account services should at least consist of:
• Provide month-end statements by the 15th day of the following month and provide
statements to various auditors upon request;
• Provide electronic check image retrieval on CD monthly including necessary
software;
• Provide individual and consolidated monthly account analysis for all accounts by the
15th day of the following month;
• Provide an on-line wire transfer system for transferring money to other institutions,
along with appropriate security levels for wire transfer initiations and approvals;
• Provide an on-line computer balance reporting system, with information on collected,
available and closing balances, as well as a detail of total debits and credits posted
to the account for the previous day, by 7:00 a.m. each business day;
• Provide an on-line reporting system that shows current day ACH credits and debits,
by 7:00 a.m. each business day.
• Provide deposit reporting by location via an auxiliary MICR field or other means;
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• Provide Positive Pay feature with exception reporting/return of unknown items;
• Provide for on-line stop-pay look-up and notification;
• Provide support in answering questions, trouble shooting problems and resolving
issues in a prompt manner;
• Provide means to inquire about canceled checks and stop payment on checks upon
proper authorization.
Nightly Sweep/Zero Balance: To supplement the City’s daily major cash transfers to primary
checking, and travel advance account, sweep account structures to bank intra-day or overnight
investment options should be utilized to ensure all minimal bank-held operating funds are
invested at the highest possible rate. Bank sweep alternatives shall include only SEC
registered US government and agency or prime money market funds. Sweeps are designed to
also minimize collateral risk for the System by eliminating overnight deposits which otherwise
must be collateralized.
Interim Financing and Overdraft Protection: The City may require short-term financing up to
$5,000,000 for a period not to exceed one (1) year in the form of short-term notes. This short-
term financing could be secured by the anticipated revenue of City funds or sale of General
Obligation, Revenue, or Local Improvement District bonds. The successful bidder agrees to
provide interim financing to the City on a prompt and competitive basis.
Although the City will attempt to minimize daylight and overnight overdraft situations, it
recognizes that there are times these situations will occur. It is anticipated these overdraft
situations will not exceed $5 million, if and when they do occur.
Trust and Escrow Agent Services: The City may require trust and escrow agent services to
hold letters of credit and other third party commercial documents. The institution will, in most
cases, be required to take physical custody of these securities, notify the Parties of their
expiration thirty days prior to termination of the agreement and accept renewal or replacement
of instruments. The City may also require retainage accounts be maintained for contractors
choosing to place retainage funds in an interest bearing account.
Safekeeping Services: The institution may occasionally require safekeeping facilities and
services for the City’s investment securities. Required safekeeping services include (but are not
limited to):
• Receive/deliver securities on a delivery versus payment method;
• Price securities to market;
• Collect coupon bond interest;
• Provide delivery confirmation on new security purchases;
• Provide a monthly statement of holdings;
• Register or transfer securities;
• Verify holdings as of specific dates for audit purposes;
• Credit the City’s account for interest and principal payments on the day received;
• Provide maturity and interest payment notices at least 5 days prior to payment date
The City currently invests in U.S. Treasury and Agency securities that require safekeeping
services. The City may invest in other securities allowed by Washington State Statute in the
future. The successful bidder will be required to comply with all State and Federal regulations
regarding safekeeping of municipal securities.
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Banking Supplies: The financial institution will be required to provide a supply of coin rollers,
locking bank bags, tamper proof plastic deposit bags, deposit slips, advance travel and other
miscellaneous checks, and endorsement stamps for each location. The cost of such supplies
shall be charged against the City’s primary checking account as supplies are furnished to the
City.
ACH Debit Services: As noted below, the City processes direct deposits of payroll twice a
month. Other miscellaneous ACH transactions such as merchant credit card fees, excise tax
payments, and federal tax payments flow through the account each month.
Direct Deposit for Payroll: Edmonds offers and encourages direct payroll deposit for its
employees. The City pays its employees semi-monthly on the 5th and 20th. On an average
payroll, 262 employees receive direct deposit, which generates approximately 342 transactions
per pay period due to many employees having multiple bank account transfers.
Currently, the City transmits the payroll data to the institution via modem before 4:00 p.m. the
second working day prior to payday. Deposits must be made into the employees’ account by
8:00 a.m. on payday. Any deviation from these time limits must be stated in the bid. Any bidder
with less restrictive time requirements will be given favorable consideration.
The City from time to time may need to transmit the payroll data one day prior to the pay date.
We are therefore requesting bids on both a one-day and two-day turnaround. We are interested
in what the deadlines for transmission are for both situations.
Credit/Debit Card Services: The Financial institution will provide the City with the ability to
accept payment through the use of credit/debit cards. The City currently accepts MasterCard
and Visa credit cards in person and on-line for collection of recreation payments, utility
payments, licensing payments, and online permit payments. The City currently has six locations
that accept credit cards, with the possibility of more locations in the future. The City will be
credited daily for the gross amount of the bank card transactions. Any sales discount fee or
percentage proposed will be billed at the end of each month as part of the activity charges.
Night Depository Services: The Financial institution will provide the City with the ability to
make ‘night drop’ deposits after hours. City staff will prepare a deposit slip and ‘night drop’ the
deposit after hours, for deposit the next day. We currently use the tamper-resistant plastic bags
for this function.
Corporate Credit Cards: The City also utilizes credit cards for travel, internet purchases,
emergencies and other purposes and would require the financial institution to itemize the cost
for issuing credit cards to the City and associated annual fees and rates. Currently the City has
twenty-eight departmental/individual Visa accounts. The cards are used to make purchases in
lieu of issuing purchase orders, and are used for travel needs by City staff while traveling for
City business.
Data Equipment Compatibility: The City is interested in equipment and data compatibility and
therefore requests the specifications needed for an automated wire transfer, ACH debit & credit,
credit card, balance reporting and any other automated systems be included in this proposal.
Any costs associated with automated data and equipment should be identified on the Bid Sheet
form in Attachment A.
Miscellaneous Optional Services: In addition to the requirements listed above, the proposal
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shall identify proposed fees for the following services:
• Rapid processing/deposit options for checks such as Check 21;
• Automatic Account Reconciliation;
• Armored Car Services;
• Courier Services;
• Lockbox Services;
• Payment of Financial System Upgrades and Fees through use of analysis. In order
to enhance our banking/financial processing capabilities we may wish to pay for
these fees through banking analysis;
• Other services provided by your institution that would be beneficial to the City of
Edmonds, but have not specifically been addressed. Please itemize on the Bid
Sheet form in Attachment A.
Services Not Provided: In the event that the primary proposing financial institution does not
provide all requested services included in this RFP, the financial institution will submit as part of
its proposal additional partners/providers whom do provide these services. It is the sole
responsibility of the primary financial institution to secure and maintain the relationship with any
additional providers. The primary financial institution, at the time of bid submittal will identify all
secondary providers.
Should the financial institution be unable to secure and provide the relationship, in certain
instances such as the City’s financial system software vendor or armored car services, the City
may contract with independent service providers.
VI. TERMS AND CONDITIONS
A. The City reserves the right to reject any and all proposals, and to waive minor
irregularities in any proposal.
B. The City reserves the right to request clarification of information submitted, and
to request additional information on any proposal.
C. The City reserves the right to award any contract to the next most qualified
financial institution, if the successful financial institution does not execute a
contract within 30 days of being notified of selection.
D. Any proposal may be withdrawn up until the date and time set above for opening
of the proposals. Any proposal not so timely withdrawn shall constitute an
irrevocable offer, for a period of one hundred and twenty (120) days to sell to the
City the services described in the attached specifications, or until one or more of
the proposals have been approved by the City administration, whichever occurs
first.
E. The contract resulting from acceptance of a proposal by the City shall be in a
form supplied or approved by the City, and shall reflect the specifications in this
RFP. A copy of the proposed contract is available for review (see attachment B).
The City reserves the right to reject any proposed agreement or contract that
does not conform to the specifications contained in this RFP and which is not
approved by the City Attorney’s office.
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F. The City shall not be responsible for any costs incurred by the financial institution
in preparing, submitting or presenting its response to the RFP.
VII. EVALUATION PROCESSS
Proposals will be evaluated by a committee of City staff. Evaluations will be based on criteria
outlined herein which may be weighted by the City in a manner it deems appropriate. All
proposals will be evaluated using the same criteria. The criteria used will be:
A. Responsiveness to the RFP
The City will consider all the material submitted to determine whether the
financial institution’s offering is in compliance with the RFP documents.
B. Ability to Perform Required Services
The City will consider all the relevant material submitted by each financial
institution, and other relevant material it may otherwise obtain, to determine
whether the financial institution is capable of providing services of the type and
scope specific to the RFP.
The following elements may be given consideration by the City in determining
whether a financial institution is capable:
1. The ability and capacity of the financial institution and the skills, experience,
and availability of the specific individuals to be assigned to the City to perform
the services required;
2. The quality of performance by the financial institution on previous and similar
contracts and such other information as may be secured and considered
relevant by the City, including information on customer service as supplied in
section VIII 4 and obtained from references provided;
3. The ability of the financial institution to present professional and innovative
work; the skill of the financial institution as demonstrated by samples of
similar work and/or references from similar organizations;
C. Fees
As described in Section IV D. 4.
D. References
As described in Section VIII 2.
E. Community Presence
As described in Section VIII 3.
F. Interviews and Site Visits
The City may conduct interviews and site visits as part of the final selection
process.
VIII. BANKING SERVICES QUESTIONS/STATEMENTS
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City of Edmonds Banking Services RFP
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Please provide your responses to the items below in the order presented.
A. Provide the names of individuals, with phone numbers and e-mail addresses,
who will be working on the proposed services and their areas of responsibility
including their specific experience relative to the request for proposal
requirements.
B. Submit at least five (5) references (preferably from current local government
customers) who can attest to the financial institution’s experience as it relates to
providing banking services. The references must include contact name, title,
address, e-mail address, telephone number and services used.
C. Describe your institution’s community participation/reinvestment program
including your Community Reinvestment Act (CRA) rating.
D. Describe your institution’s customer service philosophy and organizational
structure and provide meaningful examples to illustrate.
E. Provide the following reports and information about your institution:
1. Analysis & bank statement
2. Safekeeping statement and receipts
3. Most recent financial statement
4. S&P and/or Moody’s credit rating or comparable rating
F. Provide a funds availability schedule. Describe one day, two day availability and
wire requirements.
G. Describe your Balance Reporting systems and availability.
1. What hardware/software does the bank use to deliver balance and
transaction detail information?
2. What time is previous day information available for access by the customer?
3. What are the hours of access of the balance reporting system?
4. Does the bank provide current day information?
a. How frequently is this information updated throughout the day?
b. What transaction types are available on current day reports?
5. Describe the level of detail provided in previous and current day reports?
6. How many days of history can be accessed through the system?
7. In what format is information available?
8. Provide a sample printout of the daily on-line balance information.
H. ACH Services:
1. What is the recommended service delivery method (i.e. direct transmission,
on-line, or other)?
a. What are the hardware/software requirements?
b. What training does the bank provide?
c. Does the software offer the ability to manage security and access levels
by user?
d. What report options are available?
e. What controls are in place to protect against lost files and duplications of
transmissions?
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f. Does the bank provide automatic file receipt acknowledgements? If so,
how?
g. Describe the role of any third-party processor used by the bank to provide
this service?
2. What are the hours of operation of the ACH unit?
3. What are the bank’s cut-off times for customer initiation of ACH transactions?
4. Describe the procedures used to verify accurate and secure receipt of
transmissions.
5. Can the bank automatically redeposit items returned for insufficient or
uncollected funds?
6. How does the bank handle file, batch, and item reversals and deletions?
I. Positive Pay
1. What is the recommended service delivery method (i.e. direct transmission,
on-line, or other)?
a. What are the hardware/software requirements?
2. What controls are in place to protect against lost files and duplications of
transmissions?
3. Does the bank provide automatic file receipt acknowledgements? If so, how?
4. Describe the role of any third-party processor used by the bank to provide
this service?
5. What is the bank’s deadline for transmitting files/data?
6. What is the process for notifying the bank of a single check or small check
run outside of the regular batch file?
7. How does the City notify the bank of voided and stop payment checks?
8. Does your bank have payee verification?
9. Is the positive pay service fully implemented at all bank branches?
10. How does the bank handle exception (“paid not issued”) items?
a. Does the bank offer a daily listing of exception items?
b. Are there defaults available for each account to either automatically return
or pay on exception items?
c. What is the timeline for reporting exceptions to the city?
d. How are exceptions reported to the city? Will an image be available?
e. What is the timeline for the city to act on any exceptions?
f. What are the hours of operation of this service unit?
J. Merchant Card Services:
1. Provide a funds availability schedule by card type. Is it negotiable?
2. What is the settlement deadline?
3. What daily and/or monthly reconciliation reports are available?
4. Do you offer recurring billing processing?
K. Payment of Fees. Respondents will need to provide information on the following:
1. The proposed method for setting rates on a compensating certificate of
deposit;
2. Whether a service charge credit/debit can be carried forward to the next
period;
3. The formula for any fees in the event of an overdraft;
4. Describe what constitutes a daylight and overnight overdraft situation.
L. Errors and Adjustments
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1. Describe your adjustment process for resolving deposit discrepancies.
2. At what dollar amount do you write off discrepancies?
3. Do you adjust the deposit amount or process an adjusting debit or credit?
M. Describe how inquires requiring research and adjustments are handled by the
institution. Are there established turn-around times for research and adjustment
items? If yes, specify.
N. Describe NSF or Returned Items processing procedures, fees or other related
services available. The City will require re-depositing ‘NSF’ or ‘uncollected funds’
returned items so that they may be presented a second time prior to being
charged back.
O. Security/Protection Measures: What security features are in place to minimize
the risk of unauthorized transactions?
P. Service Enhancements: Describe any enhancements, technological or otherwise,
that we should consider to improve operational or cash management efficiencies.
Q. Discuss your use of the internet in providing services to your municipal/business
customers.
R. Provide information on how your institution plans to keep your product line
competitive. Describe what approach the bank is taking in the development of
new services and what new services and/or features the bank plans to offer and
within what time frame.
S. Disaster Recovery:
1. Describe your institution’s formal disaster recovery plan.
2. How quickly will back-up facilities be activated?
3. Describe your institution’s operating capabilities to assist the City in the event
of a disaster or declared emergency.
T. Conversion Plan: Describe the conversion plan you would coordinate to ensure a
smooth transition from the current provider.
U. List the address and hours of operation at your nearest branch office and also
the hours of operation for non-branch services.
V. Discuss any special conditions, other fees, other services, or deviations from the
requested scope.
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IX. STATEMENT OF FINANCIAL INSTITUTION QUALIFICATIONS
Each financial institution submitting a proposal for items included in this document shall prepare
and submit the following data along with their proposal:
1. Name of Financial Institution
2. Business Address
3. Business Phone Fax No.
4. E-mail address
5. How many years have you been in business under the present name?
6. General character of services provided by your institution:
7. City of Edmonds Business License Number:
8. State of Washington Sales Tax Registration Number:
9. Federal I.R.S. Identification Number:
10. I certify that the institution:
is capable of providing the services as outlined in this proposal,
will comply with the rules and regulations outlined by the Revised Code of Washington,
Edmonds Municipal Code, and the Washington Public Deposit Protection Commission,
and other applicable laws and regulations.
City of Edmonds
Banking Services
Institution Name Authorized Signature
Sworn before me, this day of, 2012.
Notary Public
in and for the State of Washington
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X. NON-COLLUSION AFFIDAVIT CERTIFICATE
State of Washington )
)ss
County of )
The undersigned, being duly sworn, deposes and say that the person, firm, association, co-
partnership, or corporation herein named has not either directly or indirectly entered into any
agreement, participated in any collusion, or otherwise taken any action in restraint of free
competitive bidding in the preparation and submission of a proposal to the Owner for
consideration in the award of a contract on the improvement described as follows:
City of Edmonds
Banking Services
Institution Name Authorized Signature
Sworn before me, this day of, 2012.
Notary Public
in and for the State of Washington
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XI. OTHER INFORMATION
For additional information or explanation of the contents or intent of these specifications, please
e-mail your questions to Shawn Hunstock, Finance Director, at
shawn.hunstock@ci.edmonds.wa.us. An optional bidder’s conference will be held ___________
at 9:00 a.m. in the Council Chambers of the Edmonds City Hall, 121 5th Ave N, Edmonds,
Washington.
The City will provide copies of this document for your modification in MS Word format (.doc) to
assist with your responses.
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Attachment A
Bid Sheet
Item
Unit
Price
Estimated
Monthly
Volume
Avg.
Monthly
Cost Explanation
Account Analysis:
ACCOUNT MAINTENANCE – MAIL 4.00
Account Reconciliation:
BASIC POS PAY- ACCOUNT BASE 2.00
BASIC POS PAY – PER ITEM 250.00
BASIC POS PAY – PER ITEM 250.00
BASIC POS PAY - PER ITEM 116.33
BPP – PPW EXCEPTION REPORTED 3.00
BPP – PPW EXCEPTION IMAGE VIEW ED 3.25
BPP – PPW UPLOAD ISSUE FILE 250.00
BPP –PPW UPLOAD ISSUE FILE 250.00
BPP – PPW UPLOAD ISSUE FILE 133.42
BPP –PPW MANUAL ISSUE ENTRY 2.17
Business Checking:
BRANCH DEPOSIT 32.92
ELECTRONIC CREDIT 149.50
NIGHT DROP DEPOSIT 155.42
PAID CHECK CHARGE 500.00
PAID CHECK CHARGE 133.42
ELECTRONIC DEBIT 31.75
BANK STATEMENT WEB 4.00
Check Processing:
UB CHECKS – BRANCH DEPOSIT 136.00
LOCAL CLR.HSE./BRANCH DEP. 28.00
LOCAL FED DIST 12 – BRANCH DEP 4,065.67
OTHER FED – BRANCH DEPOSIT 810.42
DEBIT ERROR NOTICE 3.30
CREDIT ERROR NOTICE 1.86
Clear Pay:
ACH WEB MONTHLY BASE FEE 1.00
ACH WEB CREDIT TRANSACTION 100.00
ACH WEB CREDIT TRANSACTION 488.42
ACH WEB NOC TRANSMISSION 3.29
ACH WEB BATCH RELEASE 2.00
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Commercial Customer Service:
IMAGE OF DEP ITEM <30 DAYS 176.75
IMAGE OF DEP ITEM 31-60 DAYS 2.00
Information Reporting:
SIMPLIFIED PD REPORT ACCT – CLVL 5.00
SIMPLIFIED PD BAL/SUM UPDATED 1,088.75
SIMPLIFIED PD TRANSACTION UPDT 1,088.42
SIMPLIFIED CD REPORT ACCT – CLVL 5.00
SIMPLIFIED CD BAL/SUM UPDATED 234.42
SIMPLIFIED CD TRANSACTION UPDT 256.17
Deposited Items Returned:
DEPOSITED ITEMS RETURND-CHRGBK 11.83
Office Cash Services:
DEPOSITED CURRENCY 42,331.64
CURRENCY FURNISHED 647.45
Savings Account:
BANK STATEMENT WEB 1.00
FDIC INSURANCE 1.59
Statements:
IOD-SINGLE IMAGE (<120 DAYS) 8.40
STATEMENT-IMAGE VIEW 2.00
Teleservices:
INQUIRY & TRANSFER SERVICE 1.00
Team Stop Payments:
WEB STOP SINGLE INQUIRY 1.50
WEB DDA STOP PAYMENT 2.50
Electronic Wire Transfer:
ACCT TRANSFER END-OF-DAY/WEB 1.25
WIRE TRANSFER MONTHLY FEE/WEB 1.00
Zero Balance Accounts:
SUB LEVEL 1 1.00
SUB LEVEL 1 1.00
Packet Page 114 of 271
City of Edmonds Banking Services RFP
August 8, 2012 Page 17 of 22
Notes or Item Description:
Formulas:
Daylight Overdraft Formula
Overnight Overdraft Formula
Short-Term Financing Formula
FDIC Insurance Formula
Service Charge Credit Formula
Packet Page 115 of 271
City of Edmonds Banking Services RFP
August 8, 2012 Page 18 of 22
The undersigned, an institution or firm maintaining operations within the city limits of Edmonds,
Washington, submits the following proposal for the City’s banking services for the period
beginning December 6th, 2012 and ending December 5th, 2012.
Authorization:
Institution Name Date
Mailing Address Phone Number
City, State, Zip Fax Number
By Title
Contact Name (if different from above) Contact Phone Number
Packet Page 116 of 271
City of Edmonds Banking Services RFP
August 8, 2012 Page 19 of 22
Attachment B
Banking Services Agreement
BANKING SERVICES AGREEMENT PROVISIONS FOR THE CITY OF EDMONDS
The City of Edmonds, Washington, a municipal corporation (hereinafter the "City") and
______________________, whose address is ______________________________________,
(hereinafter the "Financial Institution", agree and contract as follows:
A. SERVICES BY FINANCIAL INSTITUTION
1. The Financial Institution agrees to perform the services described in this
proposal, which attachment is incorporated herein by reference.
2. All services, and all duties incidental or necessary thereto, shall be conducted
and performed diligently and completely and in accordance with professional
standards of conduct and performance.
B. COMPENSATION
1. The total compensation to be paid to the Financial Institution shall be detailed
in Attachment A.
The above fees include all labor, materials and expenses required for the
completion of these services.
2. Payment to Financial Institution by the City in accordance with the above
shall be the total compensation for all work performed under this agreement
and supporting documents hereto as well as all subcontractor's fees and
expenses, supervision, labor supplies, materials, equipment or the use
thereof, reimbursable expenses, and other necessary incidentals.
3. The Financial Institution shall be paid based on the acceptance of the
proposed compensation.
4. The City shall have the right to withhold payment to the Financial Institution
for any service not completed in a satisfactory manner until such time as the
Financial Institution modifies such service to the satisfaction of the City.
5. Unless otherwise specified in this Agreement, any payment shall be
considered timely if a check is mailed or is available within 45 days of the
date of actual receipt by the City of an invoice conforming in all respects to
the terms of this Agreement.
C. TERMINATION OF AGREEMENT
The City reserves the right to terminate or suspend this Agreement at any time,
with or without cause, by giving forty-five (45) days’ notice to the financial
Packet Page 117 of 271
City of Edmonds Banking Services RFP
August 8, 2012 Page 20 of 22
institution in writing. In the event of termination, all finished or unfinished reports,
or other material prepared by the Financial Institution pursuant to the Agreement
shall be provided to the City. In the event the City terminates this agreement
prior to completion without cause, the Financial Institution may complete such
analyses and records as may be necessary to place its records in order. The
Financial Institution shall be entitled to receive just and equitable compensation
of any satisfactory services completed prior to the date of suspension or
termination, not to exceed the compensation set forth above. Should the
Financial Institution desire to terminate this agreement, written notice of 180 days
is required.
D. OWNERSHIP OF WORK PRODUCT
Ownership of the originals of any reports, data, studies, surveys, charts, maps,
drawings, specifications, figures, photographs, memoranda, and any other
documents which are developed, compiled or produced as a result of this
agreement, whether or not completed, shall be vested in the City. Any reuse of
these materials by the City for projects or purposes other than those which fall
within the scope of this agreement or the project to which it relates, without
written concurrence by the Financial Institution will be at the sole risk of the City.
E. GENERAL ADMINISTRATION AND MANAGEMENT
The Finance Director for the City of Edmonds shall review and approve the
Financial Institutions charges to the City under this Agreement, shall have the
primary responsibility for overseeing and approving services to be performed by
the Financial Institution, and shall coordinate all communications with the
Financial Institution from the City.
F. CONTRACT PERIOD
The Banking Services Agreement is to extend for a period of four years,
beginning on December 6th, 2012 with a two year option to renew the Agreement.
The City in order to exercise its renewal option will need to do nothing. At the
end of this period, the City may choose to negotiate a renewal option or to
request additional proposals.
G. SUCCESSORS AND ASSIGNS
The Financial Institution shall not assign, transfer, convey, pledge, or otherwise
dispose of this agreement or any part of this agreement without prior written
consent of the City.
H. NONDISCRIMINATION
The Financial Institution shall, in all hiring or employment made possible or
resulting from this agreement, take affirmative action to ensure that there shall be
no unlawful discrimination against any employee or applicant for employment
because of sex, race, age, color, creed, national origin, marital status or the
presence of any sensory, mental or physical handicap, unless based upon a
bonafide occupational qualification, and this requirement shall apply to but not be
Packet Page 118 of 271
City of Edmonds Banking Services RFP
August 8, 2012 Page 21 of 22
limited to the following: employment, advertising, layoff or termination, rates of
pay or other forms of compensation and selection for training, including
apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on
the grounds of sex, race, color, creed, national origin, age except minimum age
and retirement provisions, marital status, or the presence of any sensory, mental
or physical handicap.
I. HOLD HARMLESS/INDEMNIFICATION
The Financial Institution agrees to indemnify, defend, and save harmless the City
and its officers, agents, and employees, from any claim, real or imaginary, filed
against the City or its officers, agents, or employees, alleging damage or injury
arising out of the subject matter of this Agreement; provided, however, that such
provision shall not apply to the extent that the damage or injury results from the
fault of the City or its officers, agents, or employees. "Fault" as herein used shall
have the same meaning as set forth in RCW 4.22.015.
J. LIABILITY INSURANCE COVERAGE
The Financial Institution will, at the Financial Institution's sole expense, obtain
and maintain during the life of this Agreement, policies of comprehensive general
liability insurance, each with combined single limits of not less than $1,000,000
per occurrence. Any policy of required insurance on a claims-made basis shall
provide coverage as to all claims arising out of the services performed under the
contract and filed within three (3) years following completion of the services so to
be performed. A failure to obtain and maintain such insurance or to file said
certificates shall be a material breach of this Agreement.
K. COMPLIANCE WITH LAWS
The Financial Institution shall comply with all applicable State, Federal and City
laws, ordinances, regulations, and codes.
L. FUTURE SUPPORT
The City makes no commitment and assumes no obligations for the support of
Financial Institution activities except as set forth in this Agreement.
M. INDEPENDENT CONTRACTOR
The Financial Institution is and shall be at all times during the term of this
agreement an independent contractor.
N. EXTENT OF AGREEMENT/MODIFICATION
This Agreement, together with all attachments and addenda, represents the
entire and integrated Agreement between the parties hereto and supersedes all
prior negotiations, representations or agreements, either written or oral. This
Packet Page 119 of 271
City of Edmonds Banking Services RFP
August 8, 2012 Page 22 of 22
Agreement may be amended, modified or added to only by written instrument
properly signed by both parties hereto.
O. ADDITIONAL WORK
The City may desire to have the Financial Institution perform other services in
connection with the banking relationship other than provided for by the express
intent of this contract. Any such services shall be considered as additional work,
supplemental to this Agreement. Additional work shall not proceed unless so
authorized in writing by the City.
Authorized additional work will be compensated for in accordance with a written
supplemental Agreement between the City and the Financial Institution.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates written
below:
FINANCIAL INSTITUTION: CITY OF EDMONDS:
By: By:
Title: Title:
Date: Date:
APPROVED AS TO FORM:
Edmonds City Attorney
Date:
Packet Page 120 of 271
AM-5014 7. F.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:10 Minutes
Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
June 2012 Quarterly Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
The June 2012 quarterly financial report reflects additional changes to those shown with the May 2012 report. Committee
feedback is being requested on the changes, as well as any other changes they would like to see.
Attachments
June 2012 Monthly Financial Report
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 08/06/2012 02:04 PM
City Clerk Sandy Chase 08/07/2012 09:13 AM
Mayor Dave Earling 08/07/2012 10:15 AM
Finalize for Agenda Sandy Chase 08/09/2012 09:40 AM
Form Started By: Sarah Mager Started On: 08/06/2012 01:29 PM
Final Approval Date: 08/09/2012
Packet Page 121 of 271
1
12/31/2011 3/31/2012 6/30/2012 Q2 YTD
General Fund 9,562,638$ 7,113,028$ 9,782,327$ 2,669,299$ 219,690$
Special Revenue 3,610,619 4,341,494 4,243,306 (98,188) 632,688
Debt Service 242,765 242,806 244,022 1,216 1,256
Governmental Funds 13,416,022$ 11,697,328$ 14,269,655$ 2,572,327$ 853,634$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
General Fund activity through June added an increase of $219,690 in fund balances
year-to-date. The second quarter brought an increase of $2.7 million in the general
fund, while at the end of the first quarter; there was a $2.4 million deficit in this fund.
Several specific revenue line items are tracking ahead of budget so far through
June. These include the Electric Utility Tax, Telephone Utility Tax, Business
Licenses (which typically come in early in the year after renewals go out), Franchise
Fees, Liquor Excise Taxes, and Real Estate Excise Taxes (there has been a larger
number of sales transactions than were expected).
At the end of the second quarter, 50% of the year had expired. Overall, General
Fund expenditures are on track with 51% of budget spent to date. Salaries and
Wages for all departments are at 47% of budget, and Overtime is at 43% of budget.
Departments that are significantly under budget include Human Resources (40%
spent so far), Economic Development (40%), the Clerk’s Office (40%), and Parks
and Recreation (43%).
Combined governmental fund activity through June added an increase of $853,634
to fund balances. The General Fund was responsible for $219,690 of this increase,
the special revenue funds for $632,688, and the remaining $1,256 was due to an
increase in the debt service funds. The second quarter brought an increase of $2.6
million in governmental funds, while at the end of the first quarter; there was a $1.7
million deficit in this fund. There has not been a significant change in Debt Service
fund balances year-to-date.
Packet Page 122 of 271
2
$9.56
$7.11
$9.78
$3.61
$4.34 $4.24
$0.24 $0.24 $0.24 -
2
4
6
8
10
12
Dec 2011 March 2012 June 2012
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group
$13.42
$11.70
$14.27
-
2
4
6
8
10
12
14
16
Dec 2011 March 2012 June 2012
Mi
l
l
i
o
n
s
Governmental Fund
Balances -Combined
12/31/2011 3/31/2012 6/30/2012 Q2 YTD
104 - Drug Enforcement Fund 124,661$ 165,623$ 156,136$ (9,487)$ 31,475$
111 - Street Fund 392,049 284,506 233,328 (51,178) (158,721)
112 - Combined Street Const/Improve 423,449 619,232 539,313 (79,919) 115,865
120 - Hotel/Motel Tax Revenue Fund 93,895 108,523 105,590 (2,933) 11,695
125 - Real Estate Tax 2 436,640 565,696 722,974 157,278 286,333
130 - Cemetery Maintenance/Improvement 85,714 79,750 80,958 1,208 (4,756)
132 - Parks Construction Fund 86,794 391,378 186,003 (205,375) 99,209
Total Special Revenue 1,643,201$ 2,214,708$ 2,024,301$ (190,407)$ 381,100$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
Activity through June in the above selected Special Revenue Funds brought an increase of $381,100. The second
quarter in these same funds brought a deficit of $190,407 and an increase of $571,507 in the first quarter. Activity
in all special revenue funds through June brought an increase of $632,688, a deficit of $98,188 during the second
quarter, and an increase of $730,875 in the first quarter.
Packet Page 123 of 271
3
48,998,030 50,368,197 50,945,062
18,605,638 17,700,923 17,089,570
65,558,827 66,013,239 65,941,682
-
10,000,000
20,000,000
30,000,000
40,000,000
50,000,000
60,000,000
70,000,000
Dec 2011 March 2012 June 2012
411 - Combined Utility Operation
412 - Combined Utility Const/Improve
Combined Enterprise Funds (411-414)
Enterprise Funds -Fund Balances
12/31/2011 3/31/2012 6/30/2012 Q2 YTD
411 - Combined Utility Operation 48,998,030$ 50,368,197$ 50,945,062$ 576,865$ 1,947,032$
412 - Combined Utility Const/Improve 18,605,638 17,700,923 17,089,570 (611,353) (1,516,069)
414 - Capital Improvements Reserve (2,044,841) (2,055,881) (2,092,950) (37,069) (48,109)
Enterprise Funds 65,558,827$ 66,013,239$ 65,941,682$ (71,557)$ 382,855$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$50,945,062
$17,089,570
$(2,092,950) $(2,100,000)
$7,900,000
$17,900,000
$27,900,000
$37,900,000
$47,900,000
Combined Utility Operation Combined Utility Const/Improve Capital Improvements Reserve
Enterprise Fund Balances as of June 30, 2012
Utility Fund activity through June brought an increase of $382,855 in the Enterprise Funds. The second quarter
brought a deficit of $71,557, while the first quarter brought an increase of $454,412. It is expected that regular
annual capital maintenance and improvements will not begin until later in the spring and summer.
Packet Page 124 of 271
4
12/31/2011 3/31/2012 6/30/2012 Q2 YTD
Governmental Funds 13,416,022$ 11,692,328$ 14,264,655$ 2,572,327$ 848,634$
Enterprise Funds 65,558,827 66,013,239 65,941,682 (71,557) 382,855
Internal Services Fund 6,662,893 6,718,782 6,694,339 (24,443) 31,446
Pension Trust Fund 213,210 184,287 229,118 44,831 15,909
City-wide Total 85,850,951$ 84,608,636$ 87,129,794$ 2,521,158$ 1,278,843$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$9,782,327
$156,136
$233,328
$539,313
$410,075
$17,657
$105,590
$71,195
$14,215
$56,449
$722,974
$464,256
$211,722
$4,007
$80,958
$186,003
$149,768
$809,286
$10,375
$44
$243,978
$1 $2,000,000
General Fund
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
L.I.D. Fund Control
L.I.D. Guaranty Fund
Limited Tax G.O. Bond Fund
Governmental Fund Balances as of June 30,2012
At the end of June, 50% of the year had expired. Activity through June added $1.3 million to the City-Wide fund
balance, bringing the total to $87.1 million. Of the year-to-date increase, $853,634 was generated by
governmental funds, $382,855 was generated by Enterprise (Utility) Funds, $31,446 was generated by Internal
Service Funds, and $15,909 by the Pension Trust Fund. The second quarter brought an increase of $2.5 million
to City-Wide Funds, while the first quarter brought a deficit of $1.2 million.
Packet Page 125 of 271
5
6,662,893 6,718,782 6,694,339
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
Dec 2011 March 2012 June 2012
511 - Equipment Rental Fund
Internal Service Fund Balances
12/31/2011 3/31/2012 6/30/2012 Q2 YTD
511 - Equipment Rental Fund 6,662,893$ 6,718,782$ 6,694,339$ (24,443)$ 31,446$
Internal Service Funds 6,662,893$ 6,718,782$ 6,694,339$ (24,443)$ 31,446$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
Internal Service Fund activity brought an increase of $31,446 through June. The second quarter brought a deficit
of $24,443, and the first quarter, while the first quarter brought an increase of $55,889. Overall, the Equipment
Rental fund did not significantly year-to-date.
Packet Page 126 of 271
6
Fund
No.Title
2012 Adopted
Budget
6/30/2012
Revenues Variance % Received
001 GENERAL FUND 33,014,518$ 17,064,191$ (15,950,327)$ 52%
009 LEOFF-MEDICAL INS. RESERVE 600,550 300,113 (300,437) 50%
010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 791 (1,409) 36%
104 DRUG ENFORCEMENT FUND 28,200 43,556 15,356 154%
111 STREET FUND 1,313,650 652,165 (661,485) 50%
112 COMBINED STREET CONST/IMPROVE 2,006,864 798,510 (1,208,354) 40%
113 MULTIMODAL TRANSPORTATION FD.- - - 0%
116 BUILDING MAINTENANCE 56,860 28,425 (28,435) 50%
117 MUNICIPAL ARTS ACQUIS. FUND 58,325 16,290 (42,035) 28%
118 MEMORIAL STREET TREE 28 10 (18) 37%
120 HOTEL/MOTEL TAX REVENUE FUND 69,200 31,457 (37,743) 45%
121 EMPLOYEE PARKING PERMIT FUND 20,140 6,162 (13,978) 31%
122 YOUTH SCHOLARSHIP FUND 2,525 566 (1,959) 22%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 62 (18,938) 0%
125 REAL ESTATE EXCISE TAX 2 770,850 378,826 (392,024) 49%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 590,800 318,595 (272,205) 54%
127 GIFTS CATALOG FUND 10,759 18,939 8,180 176%
129 SPECIAL PROJECTS FUND 482,004 - (482,004) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 119,850 69,707 (50,143) 58%
131 FIRE DONATIONS - - - 0%
132 PARKS CONSTRUCTION FUND 1,289,414 418,282 (871,132) 32%
136 PARKS TRUST FUND 177 88 (89) 49%
137 CEMETERY MAINTENANCE TRUST FD 14,600 8,207 (6,393) 56%
138 SISTER CITY COMMISSION 5,230 1,707 (3,523) 33%
211 L.I.D. FUND CONTROL 46,700 1,175 (45,525) 3%
213 L.I.D. GUARANTY FUND 151,725 106,082 (45,643) 70%
234 LIMITED TAX G.O. BOND FUND,478,573 136,786 (341,787) 29%
411 COMBINED UTILITY OPERATION 15,456,920 7,835,553 (7,621,367) 51%
412 COMBINED UTILITY CONST/IMPROVE 7,888,400 19,094 (7,869,306) 0%
414 CAPITAL IMPROVEMENTS RESERVE 1,583,389 310,075 (1,273,314) 20%
511 EQUIPMENT RENTAL FUND 1,076,456 541,151 (535,305) 50%
617 FIREMEN'S PENSION FUND 94,423 68,793 (25,630) 73%
631 TRANSPORTATION BENEFIT DISTRICT 600,000 317,216 (282,784) 53%
67,852,330$ 29,492,574$ 97,344,904$ 43%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
Packet Page 127 of 271
7
Fund
No.Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Spent
001 GENERAL FUND 33,263,672$ 16,874,568$ (16,389,104)$ 51%
009 LEOFF-MEDICAL INS. RESERVE 619,811 298,263 (321,548) 48%
010 PUBLIC SAFETY EMERGENCY RESERVE - - - 0%
104 DRUG ENFORCEMENT FUND 80,233 12,081 (68,152) 15%
111 STREET FUND 1,625,148 810,886 (814,262) 50%
112 COMBINED STREET CONST/IMPROVE 2,107,428 682,645 (1,424,783) 32%
113 MULTIMODAL TRANSPORTATION FD.- - - 0%
116 BUILDING MAINTENANCE 245,000 1,000 (244,000) 0%
117 MUNICIPAL ARTS ACQUIS. FUND 134,550 7,913 (126,637) 6%
118 MEMORIAL STREET TREE - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 73,750 19,762 (53,988) 27%
121 EMPLOYEE PARKING PERMIT FUND 26,086 12,543 (13,543) 48%
122 YOUTH SCHOLARSHIP FUND 4,000 2,884 (1,116) 72%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 3,863 (15,137) 20%
125 REAL ESTATE EXCISE TAX 2 1,055,000 92,493 (962,507) 9%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 697,717 80,277 (617,440) 12%
127 GIFTS CATALOG FUND 12,275 1,202 (11,073) 10%
129 SPECIAL PROJECTS FUND 483,500 1,833 (481,667) 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 172,005 74,463 (97,542) 43%
131 FIRE DONATIONS - - - 0%
132 PARKS CONSTRUCTION FUND 1,397,000 319,073 (1,077,927) 23%
136 PARKS TRUST FUND 6,930 6,930 - 100%
137 CEMETERY MAINTENANCE TRUST FD - - - 0%
138 SISTER CITY COMMISSION 4,600 1,592 (3,008) 35%
211 L.I.D. FUND CONTROL 151,500 106,000 (45,500) 70%
213 L.I.D. GUARANTY FUND - - - 0%
234 LIMITED TAX G.O. BOND FUND,478,573 136,786 (341,787) 29%
411 COMBINED UTILITY OPERATION 15,789,727 5,888,521 (9,901,206) 37%
412 COMBINED UTILITY CONST/IMPROVE 10,947,679 1,535,163 (9,412,516) 14%
414 CAPITAL IMPROVEMENTS RESERVE 1,583,388 358,184 (1,225,204) 23%
511 EQUIPMENT RENTAL FUND 1,321,334 509,705 (811,629) 39%
617 FIREMEN'S PENSION FUND 123,515 52,884 (70,631) 43%
631 TRANSPORTATION BENEFIT DISTRICT 600,000 322,216 (277,784) 54%
73,023,421$ 28,213,730$ (44,809,691)$ 39%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Packet Page 128 of 271
8
Fund
No.Title
1/1/2012
Beg. Balance
2012
Revenues
2012
Expenditures Difference
6/30/2012
End. Balance
001 GENERAL FUND 5,705,633$ 17,064,191$ 16,874,568$ 189,624$ 5,895,257$
004 CRIMINAL INVESTIGATIONS FUND 2,500 - - - 2,500
006 EMERGENCY FINANCIAL RESERVE FUND 1,927,600 - - - 1,927,600
009 LEOFF-MEDICAL INS. RESERVE 320,656 300,113 298,263 1,850 322,506
010 PUBLIC SAFETY EMERGENCY RESERVE 1,338,178 791 - 791 1,338,968
113 MULTIMODAL TRANSPORTATION FD.55,859 - - - 55,859
116 BUILDING MAINTENANCE 212,212 28,425 1,000 27,425 239,638
TOTAL GENERAL FUND PER CAFR 9,562,638 17,393,521 17,173,831 219,690 9,782,327
104 DRUG ENFORCEMENT FUND 124,661 43,556 12,081 31,475 156,136
111 STREET FUND 392,049 652,165 810,886 (158,721) 233,328
112 COMBINED STREET CONST/IMPROVE 423,449 798,510 682,645 115,865 539,313
117 MUNICIPAL ARTS ACQUIS. FUND 401,698 16,290 7,913 8,377 410,075
118 MEMORIAL STREET TREE 17,646 10 - 10 17,657
120 HOTEL/MOTEL TAX REVENUE FUND 93,895 31,457 19,762 11,695 105,590
121 EMPLOYEE PARKING PERMIT FUND 77,577 6,162 12,543 (6,381) 71,195
122 YOUTH SCHOLARSHIP FUND 16,534 566 2,884 (2,318) 14,215
123 TOURISM PROMOTIONAL FUND/ARTS 60,250 62 3,863 (3,801) 56,449
125 REAL ESTATE EXCISE TAX 2 436,640 378,826 92,493 286,333 722,974
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ 225,937 318,595 80,277 238,319 464,256
127 GIFTS CATALOG FUND 193,985 18,939 1,202 17,736 211,722
129 SPECIAL PROJECTS FUND 5,841 - 1,833 (1,833) 4,007
130 CEMETERY MAINTENANCE/IMPROVEMT 85,714 69,707 74,463 (4,756) 80,958
131 FIRE DONATIONS - - - - -
132 PARKS CONSTRUCTION FUND 86,794 418,282 319,073 99,209 186,003
136 PARKS TRUST FUND 156,611 88 6,930 (6,842) 149,768
137 CEMETERY MAINTENANCE TRUST FD 801,079 8,207 - 8,207 809,286
138 SISTER CITY COMMISSION 10,261 1,707 1,592 114 10,375
211 L.I.D. FUND CONTROL 104,869 1,175 106,000 (104,825) 44
213 L.I.D. GUARANTY FUND 137,896 106,082 - 106,082 243,978
234 LIMITED TAX G.O. BOND FUND,1 136,786 136,786 (0) 0
411 COMBINED UTILITY OPERATION 48,998,030 7,835,553 5,888,521 1,947,032 50,945,062
412 COMBINED UTILITY CONST/IMPROVE 18,605,638 19,094 1,535,163 (1,516,069) 17,089,570
414 CAPITAL IMPROVEMENTS RESERVE (2,044,841) 310,075 358,184 (48,109) (2,092,950)
511 EQUIPMENT RENTAL FUND 6,662,893 541,151 509,705 31,446 6,694,339
617 FIREMEN'S PENSION FUND 213,210 68,793 52,884 15,909 229,118
631 TRANSPORTATION BENEFIT DISTRICT - 317,216 322,216 (5,000) (5,000)
TOTAL ALL FUNDS 85,850,951$ 29,492,574$ 28,213,730$ 1,278,843$ 87,129,794$
CITY OF EDMONDS
CHANGE IN FUND BALANCE - SUMMARY
Packet Page 129 of 271
9
Page 1 of 3
Title
2012 Adopted
Budget
6/30/2012
Revenues Variance % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,629,986$ 5,028,173$ (4,601,813)$ 52%
EMS PROPERTY TAX 2,908,944 1,560,989 (1,347,955) 54%
VOTED PROPERTY TAX 895,640 494,349 (401,291) 55%
LOCAL RETAIL SALES/USE TAX 4,724,183 2,436,804 (2,287,379) 52%
NATURAL GAS USE TAX 13,244 4,837 (8,407) 37%
1/10 SALES TAX LOCAL CRIM JUST 514,898 257,632 (257,266) 50%
GAS UTILITY TAX 892,381 552,855 (339,526) 62%
T.V. CABLE UTILITY TAX 750,682 310,333 (440,349) 41%
TELEPHONE UTILITY TAX 1,390,242 792,936 (597,306) 57%
ELECTRIC UTILITY TAX 1,473,880 892,229 (581,651) 61%
SOLID WASTE UTILITY TAX 294,601 140,288 (154,313) 48%
WATER UTILITY TAX 824,935 382,218 (442,717) 46%
SEWER UTILITY TAX 470,000 232,420 (237,580) 49%
STORMWATER UTILITY TAX 254,061 132,518 (121,543) 52%
LEASEHOLD EXCISE TAX 221,162 105,124 (116,038) 48%
PULLTABS TAX 60,257 30,491 (29,766) 51%
25,319,096 13,354,196 (11,964,900) 53%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,000 5,313 313 106%
PROF AND OCC LICENSE-TAXI 1,000 510 (490) 51%
AMUSEMENTS 6,000 5,475 (525) 91%
BUS. LICENCE PERMIT PENALTY 5,000 3,735 (1,265) 75%
GENERAL BUSINESS LICENSE 105,245 92,886 (12,359) 88%
FRANCHISE AGREEMENT-COMCAST 588,008 312,287 (275,721) 53%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 106,930 44,459 (62,471) 42%
FRANCHISE AGREEMENT-BLACKROCK 6,901 4,102 (2,799) 59%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 212,292 126,093 (86,199) 59%
DEV SERV PERMIT SURCHARGE 21,000 8,910 (12,090) 42%
NON-RESIDENT BUS LICENSE 38,885 19,950 (18,935) 51%
RIGHT OF WAY FRANCHISE FEE 10,000 9,308 (692) 93%
BUILDING STRUCTURE PERMITS 420,000 159,177 (260,823) 38%
ANIMAL LICENSES 11,000 6,477 (4,523) 59%
STREET AND CURB PERMIT 42,000 10,558 (31,442) 25%
OTR NON-BUS LIC/PERMITS 7,000 5,059 (1,942) 72%
DIVE PARK PERMIT FEE - - - 0%
1,586,261 814,298 (771,963) 51%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - Bullet Proof Vest 3,969 - (3,969) 0%
EECBG Grant - - - 0%
WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - 0%
TARGET ZERO TEAMS GRANT 10,000 2,084 (7,916) 21%
HIGH VISIBILITY ENFORCEMENT 6,000 406 (5,594) 7%
WA STATE TRAFFIC COMM GRANT - - - 0%
Puget Drive Walkway HLP-PB07(009)- - - 0%
SMART COMMUTER PROJECT GRANT - - - 0%
PUD PRIVILEDGE TAX 183,348 - (183,348) 0%
JUDICIAL SALARY CONTRIBUTION-STATE 13,000 6,224 (6,776) 48%
MVET/SPECIAL DISTRIBUTION 9,100 4,371 (4,729) 48%
CRIMINAL JUSTICE - SPECIAL PROGRAMS 33,827 16,498 (17,329) 49%
DUI - CITIES 9,500 3,815 (5,685) 40%
LIQUOR EXCISE TAX 200,666 98,387 (102,279) 49%
LIQUOR BOARD PROFITS 310,835 216,740 (94,095) 70%
SHARED COURT COSTS 6,300 1,500 (4,800) 24%
MUNICIPAL COURT AGREEMENT W/LYNNWOOD 1,050 750 (300) 71%
FIRE DISTRICT #1 STATION BILLINGS 55,080 31,864 (23,216) 58%
POLICE FBI CONTRACTS - - - 0%
DV COORDINATOR SERVICES 10,760 5,380 (5,380) 50%
OCDETF OVERTIME - 246 246 0%
CAMPUS SAFETY-EDM. SCH. DIST.11,500 4,041 (7,459) 35%
WOODWAY - LAW PROTECTION 10,000 7,277 (2,723) 73%
INTERGOVERNMENTAL REVENUE-SSCCFH 69,300 34,650 (34,650) 50%
SNOCOM FIBER OPTIC SERVICE INTERLOCAL - 3,600 3,600 0%
SNO-ISLE 69,418 27,257 (42,161) 39%
1,013,653 465,088 (548,565) 46%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 130 of 271
10
Page 2 of 3
Title
2012 Adopted
Budget
6/30/2012
Revenues Variance % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,050 388 (662) 37%
COURT RECORD SERVICES 100 - (100) 0%
D/M COURT REC SER 950 67 (883) 7%
SALE MAPS & BOOKS - 23 23 0%
MUNIC.-DIST. COURT CURR EXPEN 150 92 (58) 62%
PHOTOCOPIES 4,000 1,889 (2,111) 47%
POLICE DISCLOSURE REQUESTS 5,000 2,178 (2,822) 44%
ASSESSMENT SEARCH - 5 5 0%
PASSPORTS AND NATURALIZATION FEES 10,500 5,850 (4,650) 56%
POLICE SERVICES SPECIAL EVENTS 26,000 6,906 (19,094) 27%
DUI EMERGENCY FIRE SERVICES - 263 263 0%
ADULT PROBATION SERVICE CHARGE 68,300 28,193 (40,108) 41%
ELECTRONIC MONITORING 150 - (150) 0%
ELECTRONIC MONITOR DUI 700 82 (618) 12%
BOOKING FEES 6,300 2,197 (4,103) 35%
FIRE CONSTRUCTION INSPECTION FEES 6,060 2,535 (3,525) 42%
EMERGENCY SERVICE FEES 21,210 8,942 (12,268) 42%
DUI EMERGENCY AID 200 33 (167) 17%
EMS TRANSPORT USER FEE 848,500 325,987 (522,513) 38%
POLICE - FINGERPRINTING 300 271 (30) 90%
CRIM CNV FEE DUI 700 345 (355) 49%
CRIM CONV FEE CT 5,900 2,159 (3,741) 37%
CRIM CONV FEE CN 2,100 804 (1,296) 38%
POLICE TRAINING CLASSES - - - 0%
ENGINEERING FEES AND CHARGES 102,010 48,388 (53,622) 47%
FIBER SERVICES - 18,039 18,039 0%
ANIMAL CONTROL SHELTER 4,000 3,275 (725) 82%
FLEX FUEL PAYMENTS FROM STATIONS - 106 106 0%
ANNUAL VEHICLE FEE (TBD)- (80) (80) 0%
ZONING/SUBDIVISION FEE 55,000 17,402 (37,598) 32%
FIRE PLAN CHECK FEES 3,300 718 (2,583) 22%
PLAN CHECKING FEES 235,000 104,848 (130,152) 45%
PLANNING 1% INSPECTION FEE 4,500 326 (4,174) 7%
S.E.P.A. REVIEW 6,000 970 (5,030) 16%
CRITICAL AREA STUDY 15,000 6,355 (8,645) 42%
SWIM POOL ENTRANCE FEES 52,471 19,048 (33,423) 36%
LOCKER FEES 300 - (300) 0%
SWIM CLASS FEES 45,520 7,796 (37,724) 17%
PROGRAM FEES 800,000 421,315 (378,685) 53%
TAXABLE RECREATION ACTIVITIES 120,000 89,687 (30,313) 75%
SWIM TEAM / DIVE TEAM 31,150 30,002 (1,148) 96%
BIRD FEST REGISTRATION FEES 620 (360) (980) -58%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,582,061 787,605 (794,456) 50%
MISCELLANEOUS POLICE SERVICES - - - 0%
4,065,102 1,944,647 (2,120,455) 48%
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 10,500 5,058 (5,442) 48%
TRAFFIC INFRACTION PENALTIES 51,472 15,000 (36,472) 29%
NC TRAFFIC INFRACTION 285,000 132,428 (152,572) 46%
CRT COST FEE CODE LEG ASSESSMENT (LGA)15,000 9,667 (5,333) 64%
SPEEDING DOUBLE - 38 38 0%
NON-TRAFFIC INFRACTION PENALTIES - 900 900 0%
OTHER INFRACTIONS '04 1,250 323 (927) 26%
PARKING INFRACTION PENALTIES 33,000 15,737 (17,263) 48%
PR - HANDICAPPED 800 - (800) 0%
PARKING INFRACTION LOC 600 40 (560) 7%
PARK / INDDISZONE 600 1,786 1,186 298%
DWI PENALTIES 9,500 2,985 (6,515) 31%
DUI - DP ACCT - 630 630 0%
OTHER CRIMINAL TRAF MISDEM PEN 50 186 136 372%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 40,000 16,483 (23,517) 41%
OTHER NON-TRAF MISDEMEANOR PEN 600 241 (359) 40%
OTHER NON TRAFFIC MISD. 8/03 11,500 7,965 (3,535) 69%
COURT DV PENALTY ASSESSMENT 950 506 (444) 53%
CRIMINAL COSTS-RECOUPMENTS 120,000 53,211 (66,789) 44%
JURY DEMAND COST 100 - (100) 0%
PUBLIC DEFENSE RECOUPMENT 37,000 15,131 (21,869) 41%
COURT INTERPRETER COST 300 114 (186) 38%
MISC FINES AND PENALTIES 1,050 960 (90) 91%
619,272 279,388 (339,884) 45%
CITY OF EDMONDS
REVENUES - GENERAL FUND
Packet Page 131 of 271
11
Page 3 of 3
Title
2012 Adopted
Budget
6/30/2012
Revenues Variance % Received
MISCELLANEOUS:
INVESTMENT INTEREST - 2,789 2,789 0%
INVESTMENT SERVICE FEES 9,800 - (9,800) 0%
INTEREST ON COUNTY TAXES 2,000 1,209 (791) 60%
INTEREST - COURT COLLECTIONS 3,150 2,682 (468) 85%
PARKING 10,000 5,755 (4,245) 58%
SPACE/FACILITIES RENTALS 140,000 67,351 (72,649) 48%
GYM AND WEIGHTROOM FEES 7,800 2,704 (5,096) 35%
BRACKET ROOM RENTAL 1,000 2,545 1,545 255%
LEASES LONG-TERM 173,465 80,740 (92,725) 47%
VENDING MACHINE CONCESSION 4,700 1,598 (3,102) 34%
OTHER RENTS & USE CHARGES 10,078 3,030 (7,048) 30%
PARKS DONATIONS 5,800 7,642 1,842 132%
BIRD FEST CONTRIBUTIONS 1,500 1,400 (100) 93%
SALE OF JUNK/SALVAGE 200 1,080 880 540%
SALES OF UNCLAIM PROPERTY 4,000 870 (3,130) 22%
OTHER JUDGEMENT/SETTLEMENT 200 - (200) 0%
POLICE JUDGMENTS/RESTITUTION 100 150 50 150%
CASHIER'S OVERAGES/SHORTAGES (200) 13 213 0%
OTHER MISC REVENUES 3,000 5,102 2,102 170%
SMALL OVERPAYMENT - 55 55 0%
NSF FEES - PARKS & REC - 60 60 0%
NSF FEES - MUNICIPAL COURT 525 326 (199) 62%
NSF FEES - DEVEL SERV DEPT - - - 0%
PLANNING SIGN REVENUE 2,000 - (2,000) 0%
379,118 187,102 (192,016) 49%
TRANSFERS-IN:
INSURANCE RECOVERIES - - - 0%
INTERFUND TRANSFER-IN - - - 0%
INTERFUND TRANSFER - In (From 121)25,086 19,473 (5,613) 78%
INTERFUND TRANSFER (From 136)6,930 - (6,930) 0%
32,016 19,473 (12,543) 61%
TOTAL GENERAL FUND REVENUE 33,014,518$ 17,064,191$ (15,950,327)$ 52%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 132 of 271
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Packet Page 133 of 271
13
Page 1 of 5
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
GENERAL FUND EXPENDITURES:
SALARIES AND WAGES 12,400,240$ 5,829,290$ (6,570,950)$ 47%
OVERTIME 458,540 198,118 (260,422) 43%
HOLIDAY BUY BACK 179,687 2,526 (177,161) 1%
BENEFITS 4,244,174 2,053,209 (2,190,965) 48%
UNIFORMS 63,880 27,032 (36,848) 42%
SUPPLIES 435,011 151,733 (283,278) 35%
FUEL CONSUMED 700 - (700) 0%
SMALL EQUIPMENT 130,356 95,693 (34,663) 73%
PROFESSIONAL SERVICES 1,852,841 685,413 (1,167,428) 37%
COMMUNICATIONS 210,037 89,260 (120,777) 42%
TRAVEL 51,060 10,485 (40,575) 21%
ADVERTISING 71,667 15,602 (56,065) 22%
RENTAL/LEASE 139,281 67,770 (71,511) 49%
INSURANCE 444,962 420,109 (24,853) 94%
UTILITIES 454,500 211,653 (242,847) 47%
REPAIRS & MAINTENANCE 331,397 138,470 (192,927) 42%
MISCELLANEOUS 327,242 147,348 (179,894) 45%
INTERGOVERNMENTAL SERVICES 8,218,704 5,797,534 (2,421,170) 71%
ECA CONTINGENCY RESERVE 250,000 80,635 (169,365) 32%
EXCISE TAXES 5,200 2,585 (2,615) 50%
INTERFUND TRANSFER (to 009,116,117,125,617)899,623 419,926 (479,697) 47%
MACHINERY/EQUIPMENT 17,144 - (17,144) 0%
GENERAL OBLIGATION BOND PRINCIPAL 1,084,062 - (1,084,062) 0%
CAPITAL LEASES AND INSTALLMENT PURCHASES 63,380 63,380 (0) 100%
OTHER DEBT - - - 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 296,838 149,706 (147,132) 50%
DEBT ISSUE COSTS 5,000 1,125 (3,875) 23%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICES 197,900 - (197,900) 0%
INTERFUND FUEL - 55 55 0%
INTERFUND SUPPLIES - - - 0%
INTERFUND RENTAL 430,246 215,130 (215,116) 50%
INTERFUND REPAIRS - 780 780 0%
33,263,672$ 16,874,568$ (16,389,104)$ 51%
LEOFF-MEDICAL INS. RESERVE:
BENEFITS 462,886$ 220,155$ (242,731)$ 48%
In-Home LTC Claims 140,425 70,672 (69,753) 50%
PROFESSIONAL SERVICES 16,500 7,186 (9,315) 44%
MISCELLANEOUS - 250 250 0%
619,811$ 298,263$ (321,548)$ 48%
DRUG ENFORCEMENT FUND:
SUPPLIES 200$ -$ (200)$ 0%
FUEL CONSUMED 2,000 1,139 (861) 57%
SMALL EQUIPMENT 5,000 - (5,000) 0%
COMMUNICATIONS 2,233 1,014 (1,219) 45%
REPAIR/MAINT 800 - (800) 0%
MISCELLANEOUS 20,000 - (20,000) 0%
INTERGOVTL SVC 50,000 9,928 (40,072) 20%
80,233$ 12,081$ (68,152)$ 15%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 134 of 271
14
Page 2 of 5
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
STREET FUND:
SALARIES AND WAGES 474,924$ 253,765$ (221,159)$ 53%
OVERTIME 18,400 18,782 382 102%
BENEFITS 191,707 114,305 (77,402) 60%
UNIFORMS 7,000 4,414 (2,586) 63%
SUPPLIES 242,500 80,372 (162,128) 33%
SMALL EQUIPMENT 24,000 11,550 (12,450) 48%
PROFESSIONAL SERVICES 32,700 16,408 (16,292) 50%
COMMUNICATIONS 3,000 1,908 (1,092) 64%
TRAVEL 1,000 - (1,000) 0%
RENTAL/LEASE 1,500 1,393 (107) 93%
INSURANCE 93,719 93,305 (414) 100%
UTILITIES 261,100 105,268 (155,832) 40%
REPAIRS & MAINTENANCE 25,500 4,479 (21,021) 18%
MISCELLANEOUS 6,000 5,855 (146) 98%
INTERGOVERNMENTAL SERVICES 6,000 511 (5,489) 9%
GENERAL OBLIGATION BOND PRINCIPAL 38,954 - (38,954) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 6,200 3,100 (3,100) 50%
FISCAL AGENT FEES - - - 0%
INTERFUND RENTAL 190,944 95,472 (95,472) 50%
1,625,148$ 810,886$ (814,262)$ 50%
COMBINED STREET CONST/IMPROVE:
PROFESSIONAL SERVICES 846,180$ 494,142$ (352,038)$ 58%
INTERFUND TRANSFER OUT (to 112, 132)53,497 41,694 (11,803) 78%
LAND 231,022 - (231,022) 0%
CONST SURFACE CONST PROJECTS 763,300 1,700 (761,600) 0%
INTERGOVERNMENTAL LOANS 72,202 72,201 (1) 100%
INTEREST ON INTERGOVERNMENTAL LOANS 4,841 4,840 (1) 100%
INTERFUND SERVICES 136,386 68,067 (68,319) 50%
2,107,428$ 682,645$ (1,424,783)$ 32%
MULTIMODAL TRANSPORTATION FD:
PROFESSIONAL SVC -$ -$ -$ 0%
INTERFUND TRANSFER - - - 0%
-$ -$ -$ 0%
BUILDING MAINTENANCE:
SUPPLIES 10,000$ -$ (10,000)$ 0%
PROFESSIONAL SERVICES 40,000 1,000 (39,000) 3%
REPAIRS & MAINTENANCE 195,000 - (195,000) 0%
MISCELLANEOUS - - - 0%
INTERFUND TRANSFER - - - 0%
245,000$ 1,000$ (244,000)$ 0%
MUNICIPAL ARTS ACQUIS. FUND:
SUPPLIES 4,200$ 143$ (4,057)$ 3%
SMALL EQUIPMENT 1,000 523 (477) 52%
PROFESSIONAL SERVICES 110,500 5,157 (105,343) 5%
TRAVEL 50 10 (40) 20%
ADVERTISING 4,000 - (4,000) 0%
RENTAL/LEASE 1,000 - (1,000) 0%
REPAIRS & MAINTENANCE 300 - (300) 0%
MISCELLANEOUS 10,500 2,081 (8,419) 20%
INTERFUND TRANSFER (to 117.300)3,000 - (3,000) 0%
134,550$ 7,913$ (126,637)$ 6%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 135 of 271
15
Page 3 of 5
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
HOTEL/MOTEL TAX REVENUE FUND
PROFESSIONAL SERVICES 10,000$ 4,209$ (5,792)$ 42%
ADVERTISING 35,000 13,554 (21,446) 39%
MISCELLANEOUS 2,500 - (2,500) 0%
TRANSFER TO FUND 623 26,250 2,000 (24,250) 8%
73,750$ 19,762$ (53,988)$ 27%
EMPLOYEE PARKING PERMIT FUND:
SUPPLIES 1,000$ -$ (1,000)$ 0%
INTERFUND TRANSFER (to 001)25,086 12,543 (12,543) 50%
26,086$ 12,543$ (13,543)$ 48%
YOUTH SCHOLARSHIP FUND:
MISCELLANEOUS 4,000$ 2,884$ (1,116)$ 72%
4,000$ 2,884$ (1,116)$ 72%
TOURISM PROMOTIONAL FUND/ARTS:
PROFESSIONAL SVC 10,500$ 33$ (10,467)$ 0%
ADVERTISING 4,500 3,830 (670) 85%
MISCELLANEOUS 4,000 - (4,000) 0%
19,000$ 3,863$ (15,137)$ 20%
REAL ESTATE EXCISE TAX 2:
SUPPLIES 36,000$ 23,136$ (12,864)$ 64%
PROFESSIONAL SERVICES 617,000 67,813 (549,187) 11%
REPAIRS & MAINTENANCE 100,000 1,544 (98,456) 2%
INTERFUND TRANSFER (to 117,132)199,000 - (199,000) 0%
CONSTRUCTION PROJECTS 103,000 - (103,000) 0%
INTERFUND SERVICES - - - 0%
1,055,000$ 92,493$ (962,507)$ 9%
REAL ESTATE EXCISE TAX 1, PARKS ACQ:
MISCELLANEOUS -$ -$ -$ 0%
TRANSFER TO FUND 234 68,080 16,540 (51,540) 24%
1998 REF BOND PRINCIPAL 502,163 - (502,163) 0%
2001 BONDS, B - INTEREST 127,474 63,737 (63,737) 50%
FISCAL AGENT FEES - - - 0%
697,717$ 80,277$ (617,440)$ 12%
GIFTS CATALOG FUND:
SUPPLIES 6,275$ 1,202$ (5,073)$ 19%
PROFESSIONAL SERVICES 4,000 - (4,000) 0%
INTERFUND TRANSFER (to 132)2,000 - (2,000) 0%
12,275$ 1,202$ (11,073)$ 10%
SPECIAL PROJECTS FUND:
PROFESSIONAL SERVICES 83,500$ 1,833$ (81,667)$ 2%
CONSTRUCTION 400,000 - (400,000) 0%
483,500$ 1,833$ (481,667)$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT:
SALARIES AND WAGES 71,107$ 33,815$ (37,292)$ 48%
OVERTIME 3,500 1,690 (1,810) 48%
BENEFITS 32,926 16,122 (16,804) 49%
UNIFORMS 1,000 - (1,000) 0%
SUPPLIES 7,000 2,516 (4,484) 36%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 11,692 (8,308) 58%
PROFESSIONAL SERVICES 1,000 200 (800) 20%
COMMUNICATIONS 1,412 582 (830) 41%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 3,000 869 (2,131) 29%
UTILITIES 3,800 1,431 (2,369) 38%
REPAIRS & MAINTENANCE 500 - (500) 0%
MISCELLANEOUS 1,000 1,915 915 192%
MACHINERY/EQUIPMENT 17,500 - (17,500) 0%
INTERFUND SERVICES - - - 0%
INTERFUND RENTAL 7,260 3,630 (3,630) 50%
172,005$ 74,463$ (97,542)$ 43%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 136 of 271
16
Page 4 of 5
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
PARKS CONSTRUCTION FUND:
SUPPLIES -$ 72,039$ 72,039$ 0%
PROFESSIONAL SERVICES 63,000 39,218 (23,782) 62%
CONSTRUCTION PROJECTS 1,324,000 188,540 (1,135,460) 14%
INTERFUND SERVICES 10,000 19,276 9,276 193%
1,397,000$ 319,073$ (1,077,927)$ 23%
PARKS TRUST FUND:
INTERFUND TRANSFER 6,930$ 6,930$ -$ 100%
6,930$ 6,930$ -$ 100%
SISTER CITY COMMISSION:
SUPPLIES 500$ -$ (500)$ 0%
STUDENT TRIP 2,600 - (2,600) 0%
MISCELLANEOUS 1,500 1,592 92 106%
4,600$ 1,592$ (3,008)$ 35%
LID FUND CONTROL
INTERFUND TRANSFER (to 213)151,500$ 106,000$ (45,500)$ 70%
151,500$ 106,000$ (45,500)$ 70%
LIMITED TAX G.O. BOND FUND:
2002 BOND PRINCIPAL 205,000$ -$ (205,000)$ 0%
2002 BOND INTEREST 273,573 136,786 (136,787) 50%
478,573$ 136,786$ (341,787)$ 29%
COMBINED UTILITY OPERATION:
SALARIES AND WAGES 2,791,123$ 1,338,766$ (1,452,357)$ 48%
OVERTIME 117,180 61,436 (55,744) 52%
BENEFITS 1,113,707 563,673 (550,034) 51%
UNIFORMS 28,650 13,994 (14,656) 49%
SUPPLIES 675,015 293,520 (381,495) 43%
FUEL CONSUMED 150,723 87,841 (62,882) 58%
WATER PURCHASED FOR RESALE 1,410,000 504,811 (905,189) 36%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 51,916 (91,084) 36%
SMALL EQUIPMENT 25,500 1,859 (23,641) 7%
PROFESSIONAL SERVICES 228,808 60,347 (168,461) 26%
COMMUNICATIONS 72,200 32,121 (40,079) 44%
TRAVEL 18,600 158 (18,442) 1%
ADVERTISING 3,560 605 (2,955) 17%
RENTAL/LEASE 16,300 7,919 (8,381) 49%
INSURANCE 288,211 242,229 (45,982) 84%
UTILITIES 999,853 372,110 (627,743) 37%
REPAIRS & MAINTENANCE 131,930 44,523 (87,407) 34%
MISCELLANEOUS 592,880 301,867 (291,013) 51%
INTERGOVERNMENTAL SERVICES 667,900 78,497 (589,403) 12%
INTERFUND TAXES 1,548,996 747,156 (801,840) 48%
INTERFUND TRANSFER (to 412,414)1,852,811 70,205 (1,782,606) 4%
LAND - - - 0%
BUILDINGS - - - 0%
MACHINERY/EQUIPMENT - - - 0%
GENERAL OBLIGATION BOND PRINCIPAL 111,862 - (111,862) 0%
REVENUE BOND PRINCIPAL 1,202,102 - (1,202,102) 0%
INTERGOVERNMENTAL LOANS 180,398 181,966 1,568 101%
INTEREST ON LONG-TERM EXTERNAL DEBT 159,710 238,122 78,412 149%
DEBT ISSUE COSTS 33,104 2,759 (30,345) 8%
FISCAL AGENT FEES - 272 272 0%
INTERFUND SERVICES 818,454 386,275 (432,180) 47%
INTERFUND RENTAL 407,150 203,574 (203,576) 50%
INTERFUND REPAIRS - - - 0%
15,789,727$ 5,888,521$ (9,901,206)$ 37%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 137 of 271
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Page 5 of 5
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
COMBINED UTILITY CONST/IMPROVE:
PROFESSIONAL SERVICES 1,774,861$ 249,122$ (1,525,739)$ 14%
INTERFUND TRANSFER (to 112,117,132,412.300)496,111 - (496,111) 0%
LAND 3,500 - (3,500) 0%
CONSTRUCTION PROJECTS 8,102,386 970,853 (7,131,533) 12%
INTERFUND SERVICES 570,821 315,188 (255,633) 55%
10,947,679$ 1,535,163$ (9,412,516)$ 14%
CAPITAL IMPROVEMENTS RESERVE:
PROFESSIONAL SERVICES 85,000$ 204,907$ 119,907$ 241%
CONSTRUCTION PROJECTS 1,226,012 72,752 (1,153,260) 6%
GENERAL OBLIGATION BOND PRINCIPAL 85,888 - (85,888) 0%
REVENUE BONDS 52,626 - (52,626) 0%
INTERGOVERNMENTAL LOANS 34,875 34,875 - 100%
INTEREST ON LONG-TERM DEBT 98,987 45,643 (53,344) 46%
FISCAL AGENT FEES - 7 7 0%
1,583,388$ 358,184$ (1,225,204)$ 23%
EQUIPMENT RENTAL FUND:
SALARIES AND WAGES 218,537$ 106,818$ (111,719)$ 49%
OVERTIME 2,000 91 (1,909) 5%
BENEFITS 100,670 51,378 (49,292) 51%
UNIFORMS 1,000 441 (559) 44%
SUPPLIES 76,000 36,392 (39,608) 48%
FUEL CONSUMED 1,000 674 (326) 67%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 320,510 157,216 (163,294) 49%
SMALL EQUIPMENT 10,000 4,778 (5,222) 48%
PROFESSIONAL SERVICES 1,000 322 (678) 32%
COMMUNICATIONS 3,500 700 (2,800) 20%
TRAVEL 500 - (500) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 3,500 644 (2,856) 18%
INSURANCE 23,261 32,530 9,269 140%
UTILITIES 14,000 6,576 (7,424) 47%
REPAIRS & MAINTENANCE 85,000 15,290 (69,710) 18%
MISCELLANEOUS 7,500 3,926 (3,574) 52%
INTERGOVERNMENTAL SERVICES 2,500 682 (1,818) 27%
MACHINERY/EQUIPMENT 420,000 86,069 (333,931) 20%
INTERFUND SERVICES 20,000 - (20,000) 0%
INTERFUND RENTAL 10,356 5,178 (5,178) 50%
1,321,334$ 509,705$ (811,629)$ 39%
FIREMEN'S PENSION FUND:
BENEFITS 66,515$ 29,215$ (37,300)$ 44%
PENSION AND DISABILITY PAYMENTS 52,500 22,604 (29,896) 43%
PROF SERVICES 4,500 1,065 (3,436) 24%
123,515$ 52,884$ (70,631)$ 43%
TRANSPORTATION BENEFIT DISTRICT:
INSURANCE 5,000$ 5,000$ -$ 100%
INTERGOVTL SERVICES 595,000 49,936 (545,064) 8%
INTERFUND TRANSFER (To 111)- 267,280 267,280 0%
600,000$ 322,216$ (277,784)$ 54%
TOTAL EXPENDITURE ALL FUNDS 73,023,421$ 28,213,730$ (44,809,691)$ 39%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 138 of 271
18
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19
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
CITY COUNCIL 269,812$ 128,336$ (141,476)$ 48%
OFFICE OF MAYOR 253,184 113,618 (139,566) 45%
HUMAN RESOURCES 286,799 114,330 (172,469) 40%
MUNICIPAL COURT 779,038 365,837 (413,201) 47%
ECONOMIC DEVELOPMENT 138,880 55,227 (83,653) 40%
CITY CLERK 609,840 246,012 (363,828) 40%
ADMINISTRATIVE SERVICES 1,412,575 685,600 (726,975) 49%
CITY ATTORNEY 495,000 234,108 (260,892) 47%
NON-DEPARTMENTAL 11,399,538 5,348,836 (6,050,702) 47%
POLICE SERVICES 9,165,244 4,149,872 (5,015,372) 45%
COMMUNITY SERVICES 326,930 157,098 (169,832) 48%
DEVELOPMENT SERVICES 1,658,272 774,015 (884,257) 47%
PARKS & RECREATION 3,504,196 1,503,266 (2,000,930) 43%
PUBLIC WORKS 1,612,816 795,755 (817,061) 49%
FACILITIES MAINTENANCE 1,351,548 646,963 (704,585) 48%
33,263,672$ 15,318,873$ (17,944,799)$ 46%
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
STORM DRAINAGE UTILITY 2,277,822$ 897,065$ (1,380,757)$ 39%
WATER 5,387,537 2,130,307 (3,257,230) 40%
SEWER 4,566,027 1,262,571 (3,303,456) 28%
TREATMENT PLANT 3,558,341 1,598,578 (1,959,763) 45%
15,789,727$ 5,888,521$ (9,901,206)$ 37%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
Packet Page 140 of 271
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21
Page 1 of 4
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
CITY COUNCIL
SALARIES 105,665$ 53,379$ (52,286)$ 51%
OVERTIME 7,240 3,140 (4,100) 43%
BENEFITS 69,902 36,174 (33,728) 52%
SUPPLIES 1,525 349 (1,176) 23%
PROFESSIONAL SVC 50,000 26,541 (23,459) 53%
COMMUNICATIONS 3,000 1,318 (1,682) 44%
TRAVEL 2,500 879 (1,621) 35%
RENTAL/LEASE 480 245 (235) 51%
REPAIRS/MAINT 1,500 - (1,500) 0%
MISCELLANEOUS 28,000 6,310 (21,690) 23%
269,812$ 128,336$ (141,476)$ 48%
OFFICE OF MAYOR
SALARIES 193,896$ 88,855$ (105,041)$ 46%
OVERTIME - - - 0%
BENEFITS 49,188 20,675 (28,513) 42%
SUPPLIES 2,000 388 (1,612) 19%
PROFESSIONAL SVC 1,000 - (1,000) 0%
COMMUNICATION 1,400 567 (833) 41%
TRAVEL 700 295 (405) 42%
RENTAL/LEASE 1,500 1,327 (173) 88%
REPAIR/MAINT 500 - (500) 0%
MISCELLANEOUS 3,000 1,510 (1,490) 50%
253,184$ 113,618$ (139,566)$ 45%
HUMAN RESOURCES
SALARIES 144,191$ 43,664$ (100,527)$ 30%
OVERTIME - - - 0%
BENEFITS 32,098 16,400 (15,698) 51%
SUPPLIES 2,500 1,366 (1,134) 55%
SMALL EQUIPMENT 100 - (100) 0%
PROFESSIONAL SVC 77,500 43,607 (33,893) 56%
COMMUNICATIONS 500 183 (317) 37%
TRAVEL 500 - (500) 0%
ADVERTISING 9,000 683 (8,317) 8%
RENTAL/LEASE 2,000 1,252 (748) 63%
REPAIR/MAINT 6,000 4,820 (1,180) 80%
MISCELLANEOUS 12,410 2,355 (10,055) 19%
286,799$ 114,330$ (172,469)$ 40%
MUNICIPAL COURT
SALARIES 486,685$ 233,187$ (253,498)$ 48%
OVERTIME 1,400 439 (961) 31%
BENEFITS 172,053 86,686 (85,368) 50%
SUPPLIES 14,500 5,151 (9,349) 36%
SMALL EQUIPMENT 6,500 - (6,500) 0%
PROFESSIONAL SERVICES 66,600 26,575 (40,025) 40%
COMMUNICATIONS 2,600 1,056 (1,544) 41%
TRAVEL 2,500 970 (1,530) 39%
RENTAL/LEASE 1,300 308 (992) 24%
REPAIR/MAINT 2,200 795 (1,405) 36%
MISCELLANEOUS 22,350 10,578 (11,772) 47%
INTERGOVTL SVC 350 92 (258) 26%
779,038$ 365,837$ (413,201)$ 47%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 142 of 271
22
Page 2 of 4
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
ECONOMIC DEVELOPMENT
BENEFITS -$ 13$ 13$ 0%
SUPPLIES 500 1,179 679 236%
SMALL EQUIPMENT 300 - (300) 0%
PROFESSIONAL SERVICES 103,680 51,835 (51,845) 50%
COMMUNICATIONS 400 28 (372) 7%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 30,000 727 (29,273) 2%
MISCELLANEOUS 3,000 1,445 (1,555) 48%
138,880$ 55,227$ (83,653)$ 40%
CITY CLERK
SALARIES AND WAGES 302,054$ 142,876$ (159,178)$ 47%
BENEFITS 90,045 44,953 (45,092) 50%
SUPPLIES 13,760 5,188 (8,572) 38%
PROFESSIONAL SERVICES 89,377 7,239 (82,138) 8%
COMMUNICATIONS 52,067 19,809 (32,258) 38%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 23,690 11,080 (12,610) 47%
RENTAL/LEASE 27,310 8,218 (19,092) 30%
REPAIRS & MAINTENANCE 8,037 4,862 (3,175) 60%
MISCELLANEOUS 2,500 1,788 (712) 72%
609,840$ 246,012$ (363,828)$ 40%
ADMINISTRATIVE SERVICES
SALARIES 741,281$ 354,550$ (386,731)$ 48%
OVERTIME 8,100 4,900 (3,200) 60%
BENEFITS 222,830 110,050 (112,780) 49%
SUPPLIES 60,690 22,141 (38,549) 36%
SMALL EQUIPMENT 63,500 54,618 (8,882) 86%
PROFESSIONAL SERVICES 71,842 21,088 (50,754) 29%
COMMUNICATIONS 60,220 30,577 (29,643) 51%
TRAVEL 4,800 1,052 (3,748) 22%
RENTAL/LEASE 3,300 2,457 (843) 74%
REPAIR/MAINT 164,720 74,639 (90,081) 45%
MISCELLANEOUS 10,500 9,132 (1,368) 87%
INTERFUND RENTAL 792 396 (396) 50%
1,412,575$ 685,600$ (726,975)$ 49%
CITY ATTORNEY
PROFESSIONAL SVC 495,000$ 233,908$ (261,092)$ 47%
MISC PROSECUTOR - 200 200 0%
495,000$ 234,108$ (260,892)$ 47%
NON-DEPARTMENTAL
SALARIES 100,000$ -$ (100,000)$ 0%
BENEFITS - UNEMPLOYMENT 70,000 23,142 (46,858) 33%
PROFESSIONAL SVC 294,962 110,769 (184,193) 38%
COMMUNICATIONS - 3 3 0%
RENTAL/LEASE 3,700 3,600 (100) 97%
INSURANCE 444,962 420,109 (24,853) 94%
MISCELLANEOUS 72,300 40,023 (32,277) 55%
INTERGOVT SVC 7,611,611 4,033,832 (3,577,779) 53%
ECA LOAN PAYMENT 250,000 80,635 (169,365) 32%
EXCISE TAXES 5,200 2,585 (2,615) 50%
INTERFUND TRANSFERS 899,623 419,926 (479,697) 47%
GENERAL OBLIGATION BOND 1,084,062 - (1,084,062) 0%
INSTALLMENT PURCHASES 63,380 63,380 (0) 100%
OTHER DEBT - - - 0%
INTEREST ON LONG-TERM DEBT 296,838 149,706 (147,132) 50%
DEBT ISSUANCE COSTS 5,000 1,125 (3,875) 23%
FISCAL AGENT FEES - - - 0%
INTERFUND SERVICES 197,900 - (197,900) 0%
11,399,538$ 5,348,836$ (6,050,702)$ 47%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 143 of 271
23
Page 3 of 4
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
POLICE SERVICES
SALARIES 5,400,738$ 2,561,535$ (2,839,203)$ 47%
OVERTIME 420,000 181,429 (238,572) 43%
HOLIDAY BUYBACK 179,687 2,526 (177,161) 1%
BENEFITS 1,899,147 891,075 (1,008,072) 47%
UNIFORMS 53,570 24,230 (29,340) 45%
SUPPLIES 95,900 26,429 (69,471) 28%
SMALL EQUIPMENT 14,300 3,621 (10,679) 25%
PROFESSIONAL SVC 95,200 47,201 (47,999) 50%
COMMUNICATIONS 33,592 12,414 (21,178) 37%
TRAVEL 26,300 6,526 (19,774) 25%
ADVERTISING 375 66 (309) 18%
RENTAL/LEASE 18,000 7,747 (10,253) 43%
REPAIR/MAINT 16,115 3,182 (12,933) 20%
MISCELLANEOUS 55,512 17,761 (37,751) 32%
INTERGOVTL SVC 536,048 202,916 (333,132) 38%
INTERFUND FUEL-BOAT - 55 55 0%
INTERFUND RENTAL 320,760 160,380 (160,380) 50%
INTERFUND REPAIRS - 780 780 0%
9,165,244$ 4,149,872$ (5,015,372)$ 45%
COMMUNITY SERVICES ADMIN
SALARIES 212,854$ 104,616$ (108,238)$ 49%
BENEFITS 60,622 31,060 (29,562) 51%
SUPPLIES 1,000 168 (832) 17%
SMALL EQUIPMENT 500 - (500) 0%
PROFESSIONAL SVC 45,924 18,931 (26,993) 41%
COMMUNICATIONS 1,090 386 (704) 35%
TRAVEL 1,000 - (1,000) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 1,320 1,259 (61) 95%
REPAIR/MAINT 500 - (500) 0%
MISCELLANEOUS 1,000 365 (635) 37%
INTERFUND RENTAL 620 312 (308) 50%
326,930$ 157,098$ (169,832)$ 48%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,071,681$ 517,847$ (553,834)$ 48%
OVERTIME 2,800 2,128 (672) 76%
BENEFITS 374,639 185,003 (189,636) 49%
UNIFORMS 320 - (320) 0%
SUPPLIES 17,510 5,681 (11,829) 32%
MINOR EQUIPMENT 2,300 231 (2,069) 10%
PROFESSIONAL SVC 116,890 32,860 (84,030) 28%
COMMUNICATIONS 4,630 2,745 (1,885) 59%
TRAVEL 3,500 93 (3,407) 3%
ADVERTISING 4,250 1,173 (3,077) 28%
RENTAL/LEASE 22,500 10,588 (11,912) 47%
REPAIRS & MAINTENANCE 2,000 606 (1,394) 30%
MISCELLANEOUS 27,600 11,231 (16,369) 41%
INTERFUND RENTAL 7,652 3,828 (3,824) 50%
1,658,272$ 774,015$ (884,257)$ 47%
ENGINEERING
SALARIES 958,860$ 469,858$ (489,002)$ 49%
OVERTIME 5,000 454 (4,546) 9%
BENEFITS 321,636 165,721 (155,915) 52%
UNIFORMS 450 - (450) 0%
SUPPLIES - - - 0%
MINOR EQUIPMENT 2,500 2,398 (102) 96%
PROFESSIONAL SVC 5,000 2,596 (2,404) 52%
COMMUNICATIONS 6,500 2,669 (3,831) 41%
TRAVEL 620 210 (410) 34%
ADVERTISING - - - 0%
RENTAL/LEASE - - - 0%
REPAIR/MAINT 1,800 895 (905) 50%
MISCELLANEOUS 9,600 4,492 (5,108) 47%
MACHINERY/EQUIPMENT - - - 0%
INTERFUND RENTAL 6,740 3,372 (3,368) 50%
1,318,706$ 652,666$ (666,040)$ 49%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 144 of 271
24
Page 4 of 4
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
PARKS & RECREATION
SALARIES 1,880,905$ 850,516$ (1,030,389)$ 45%
OVERTIME 5,300 4,694 (606) 89%
BENEFITS 571,640 287,059 (284,581) 50%
UNIFORMS 6,540 1,692 (4,848) 26%
SUPPLIES 145,026 49,527 (95,499) 34%
MINOR EQUIPMENT 32,356 33,568 1,212 104%
PROFESSIONAL SVC 339,666 62,238 (277,428) 18%
COMMUNICATIONS 28,938 10,366 (18,572) 36%
TRAVEL 6,140 424 (5,716) 7%
ADVERTISING 3,852 1,873 (1,979) 49%
RENTAL/LEASE 50,471 30,243 (20,228) 60%
PUBLIC UTILITY 150,000 72,107 (77,893) 48%
REPAIR/MAINT 52,025 22,675 (29,350) 44%
MISCELLANEOUS 76,370 37,721 (38,649) 49%
INTERGOVTL SVC 70,695 5,000 (65,695) 7%
MACHINERY/EQUIPMENT 17,144 - (17,144) 0%
INTERFUND RENTAL 67,128 33,564 (33,564) 50%
3,504,196$ 1,503,266$ (2,000,930)$ 43%
PUBLIC WORKS
SALARIES 208,578$ 104,641$ (103,937)$ 50%
OVERTIME 200 - (200) 0%
BENEFITS 64,638 32,084 (32,554) 50%
SUPPLIES 5,100 2,592 (2,508) 51%
PROFESSIONAL SERVICES 200 23 (177) 12%
COMMUNICATIONS 1,100 585 (515) 53%
TRAVEL 500 - (500) 0%
RENTAL/LEASE 7,400 525 (6,875) 7%
PUBLIC UTILITY 2,500 1,169 (1,331) 47%
REPAIR/MAINT 1,000 - (1,000) 0%
MISCELLANEOUS 1,000 522 (478) 52%
INTERFUND RENTAL 1,894 948 (946) 50%
294,110$ 143,089$ (151,021)$ 49%
FACILITIES MAINTENANCE
SALARIES 592,852$ 303,768$ (289,084)$ 51%
OVERTIME 8,500 936 (7,564) 11%
BENEFITS 245,736 123,113 (122,623) 50%
UNIFORMS 3,000 1,110 (1,890) 37%
SUPPLIES 75,000 31,574 (43,426) 42%
FUEL CONSUMED 700 - (700) 0%
MINOR EQUIPMENT 8,000 1,257 (6,743) 16%
PROFESSIONAL SERVICES - - - 0%
TRAVEL - 35 35 0%
COMMUNICATIONS 14,000 6,552 (7,448) 47%
PUBLIC UTILITY 302,000 138,378 (163,622) 46%
REPAIR/MAINT 75,000 25,996 (49,004) 35%
MISCELLANEOUS 2,100 1,915 (185) 91%
INTERFUND RENTAL 24,660 12,330 (12,330) 50%
1,351,548$ 646,963$ (704,585)$ 48%
TOTAL GENERAL FUND EXPENDITURES 33,263,672$ 15,318,873$ (17,944,799)$ 46%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 145 of 271
25
Page 1 of 2
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
STORM DRAINAGE
SALARIES 477,207$ 234,009$ (243,198)$ 49%
OVERTIME 6,000 3,302 (2,698) 55%
BENEFITS 195,826 94,756 (101,070) 48%
UNIFORMS 6,500 3,839 (2,661) 59%
SUPPLIES 58,005 18,998 (39,007) 33%
MINOR EQUIPMENT 4,000 - (4,000) 0%
PROFESSIONAL SERVICES 18,836 3,614 (15,222) 19%
COMMUNICATIONS 3,200 700 (2,500) 22%
TRAVEL 4,300 - (4,300) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 7,500 704 (6,796) 9%
INSURANCE 9,302 8,889 (413) 96%
UTILITIES 10,000 4,441 (5,560) 44%
REPAIR/MAINT 12,860 5,005 (7,855) 39%
MISCELLANEOUS 78,500 49,378 (29,122) 63%
INTERGOVT SERVICE 40,000 25,366 (14,634) 63%
STORMWATER TAX 254,061 132,518 (121,543) 52%
INTERFUND TRANSFER (to 412)200,000 - (200,000) 0%
LAND - - - 0%
BUILDINGS - - - 0%
MACHINERY/EQUIPMENT - - - 0%
GENERAL OBLIGATION BOND 108,298 - (108,298) 0%
REVENUE BOND 274,182 - (274,182) 0%
INTERGOVERNMENTAL LOAN 32,063 32,063 (1) 100%
INTEREST ON LONG-TERM DEBT 81,478 88,129 6,651 108%
DEBT ISSUE COSTS - - - 0%
FISCAL AGENT FEES - 78 78 0%
INTERFUND SERVICES 228,092 107,719 (120,373) 47%
INTERFUND RENTAL 167,112 83,556 (83,556) 50%
2,277,822$ 897,065$ (1,380,757)$ 39%
WATER
SALARIES 715,880$ 330,583$ (385,297)$ 46%
OVERTIME 24,180 10,345 (13,835) 43%
BENEFITS 267,990 146,677 (121,313) 55%
UNIFORMS 6,800 2,303 (4,497) 34%
SUPPLIES 143,505 76,273 (67,232) 53%
WATER PURCHASED FOR RESALE 1,410,000 504,811 (905,189) 36%
SUPPLIES FOR INVENTORY/RESALE 140,000 51,916 (88,084) 37%
SMALL EQUIPMENT 10,000 - (10,000) 0%
PROFESSIONAL SVC 77,136 9,842 (67,294) 13%
COMMUNICATIONS 30,000 14,663 (15,337) 49%
TRAVEL 3,400 - (3,400) 0%
ADVERTISING 560 - (560) 0%
RENTAL/LEASE 1,500 3,915 2,415 261%
INSURANCE 84,030 70,440 (13,590) 84%
PUBLIC UTILITY 28,000 19,859 (8,141) 71%
REPAIR/MAINT 24,160 6,916 (17,244) 29%
RCP - MISCELLANEOUS 301,630 153,122 (148,508) 51%
INTERGOVTL SVC 30,000 16,726 (13,274) 56%
WATER TAX 824,935 382,218 (442,717) 46%
INTERFUND TRANSFER-OUT (to 412)200,000 - (200,000) 0%
GENERAL OBLIGATION BOND 1,980 - (1,980) 0%
REVENUE BOND 623,007 - (623,007) 0%
INTERGOVERNMENTAL LOANS 44,270 45,839 1,569 104%
INTEREST ON LONG-TERM DEBT 48,565 121,818 73,253 251%
AMORTIZED DEBT ISSUE COSTS 16,553 1,379 (15,174) 8%
FISCAL AGENT FEES - 163 163 0%
INTERFUND SVC 224,970 108,255 (116,715) 48%
INTERFUND RENTAL 104,486 52,242 (52,244) 50%
5,387,537$ 2,130,307$ (3,257,230)$ 40%
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
Packet Page 146 of 271
26
Page 2 of 2
Title
2012 Adopted
Budget
6/30/2012
Expenditures Variance % Used
SEWER
SALARIES 434,516$ 222,341$ (212,175)$ 51%
OVERTIME 17,000 10,129 (6,871) 60%
BENEFITS 206,345 105,940 (100,405) 51%
UNIFORMS 5,100 3,014 (2,086) 59%
SUPPLIES 61,005 26,461 (34,544) 43%
SEWER INVENTORY 3,000 - (3,000) 0%
SMALL EQUIPMENT 6,000 1,511 (4,489) 25%
PROFESSIONAL SVC 53,836 2,818 (51,018) 5%
COMMUNICATIONS 30,000 12,432 (17,568) 41%
TRAVEL 2,400 - (2,400) 0%
ADVERTISING 500 - (500) 0%
RENTAL/LEASE 1,800 1,999 199 111%
INSURANCE 104,574 94,658 (9,916) 91%
PUBLIC UTILITY 533,813 128,499 (405,314) 24%
REPAIR/MAINT 16,860 7,076 (9,784) 42%
MISCELLANEOUS 130,000 64,066 (65,934) 49%
INTERGOVTL SVS 393,900 1,436 (392,464) 0%
SEWER UTILITY TAX 470,000 232,420 (237,580) 49%
INTERFUND TRANSFER (to 412, 414)1,452,811 70,205 (1,382,606) 5%
GENERAL OBLIGATION BOND 1,584 - (1,584) 0%
REVENUE BONDS 196,535 - (196,535) 0%
INTERGOVERNMENTAL LOANS 104,065 104,065 (0) 100%
INTEREST ON LONG-TERM DEBT 19,017 26,683 7,666 140%
AMORTIZED DEBT ISSUE COSTS 16,551 1,379 (15,172) 8%
FISCAL AGENT FEES - 28 28 0%
INTERFUND SVC 176,571 81,290 (95,281) 46%
INTERFUND RENTAL 128,244 64,122 (64,122) 50%
INTERFUND REPAIR/MAINT - - - 0%
4,566,027$ 1,262,571$ (3,303,456)$ 28%
TREATMENT PLANT
SALARIES 1,163,520$ 551,832$ (611,688)$ 47%
OVERTIME 70,000 37,660 (32,340) 54%
BENEFITS 443,546 216,300 (227,246) 49%
UNIFORMS 10,250 4,837 (5,413) 47%
SUPPLIES 412,500 171,788 (240,712) 42%
FUEL CONSUMED 150,723 87,841 (62,882) 58%
SMALL EQUIPMENT 5,500 348 (5,152) 6%
PROFESSIONAL SVC 79,000 44,074 (34,927) 56%
COMMUNICATIONS 9,000 4,326 (4,674) 48%
TRAVEL 8,500 158 (8,342) 2%
ADVERTISING 2,000 605 (1,395) 30%
RENTAL/LEASE 5,500 1,300 (4,200) 24%
INSURANCE 90,305 68,242 (22,063) 76%
UTILITIES 428,040 219,312 (208,728) 51%
REPAIR/MAINT 78,050 25,526 (52,524) 33%
MISCELLANEOUS 82,750 35,301 (47,449) 43%
INTERGOVTL SVS 204,000 34,969 (169,031) 17%
FISCAL AGENT FEES - 4 4 0%
REVENUE BOND 108,378 - (108,378) 0%
INTEREST ON LONG-TERM DEBT 10,650 1,492 (9,158) 14%
INTERFUND SVC 188,821 89,011 (99,810) 47%
INTERFUND RENTAL 7,308 3,654 (3,654) 50%
3,558,341$ 1,598,578$ (1,959,763)$ 45%
Total Combined Utility Fund Expenditures 15,789,727$ 5,888,521$ (9,901,206)$ 37%
CITY OF EDMONDS
EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL
Packet Page 147 of 271
27
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,254,151$ 1,254,151$ 1,608,118$ 28.22%
February 3,062,917 1,808,765 3,432,053 12.05%
March 5,168,529 2,105,612 5,372,339 3.94%
April 7,722,111 2,553,582 8,516,228 10.28%
May 15,169,700 7,447,589 15,369,907 1.32%
June 16,854,665 1,684,965 17,064,191 1.24%
July 18,802,184 1,947,519 19,035,921 1.24%
August 20,452,729 1,650,546 20,706,985 1.24%
September 21,994,271 1,541,541 22,267,690 1.24%
October 24,531,793 2,537,522 24,836,757 1.24%
November 31,332,621 6,800,829 31,722,129 1.24%
December 33,014,518 1,681,897 33,424,934 1.24%
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 50,516$ 50,516$ 55,795$ 10.45%
February 80,158 29,643 119,438 49.00%
March 117,689 37,531 145,824 23.91%
April 170,233 52,544 199,122 16.97%
May 219,071 48,838 255,250 16.51%
June 275,073 56,002 318,412 15.76%
July 330,084 55,011 382,090 15.76%
August 390,495 60,410 452,019 15.76%
September 447,318 56,823 517,794 15.76%
October 504,597 57,280 584,099 15.76%
November 548,998 44,400 635,494 15.76%
December 590,000 41,002 682,957 15.76%
2012
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2012
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
5000000
10000000
15000000
20000000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Actuals/Trend Budget
0
100000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Actuals/Trend Budget
Packet Page 148 of 271
28
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 375,013$ 375,013$ 396,472$ 5.72%
February 850,350 475,338 880,438 3.54%
March 1,188,451 338,101 1,236,580 4.05%
April 1,538,704 350,253 1,614,832 4.95%
May 1,953,189 414,485 2,037,398 4.31%
June 2,321,894 368,705 2,436,804 4.95%
July 2,693,818 371,925 2,827,135 4.95%
August 3,130,679 436,861 3,285,617 4.95%
September 3,516,951 386,272 3,691,005 4.95%
October 3,912,817 395,866 4,106,462 4.95%
November 4,351,601 438,784 4,566,962 4.95%
December 4,724,183 372,582 4,957,983 4.95%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 123,772$ 123,772$ 109,321$ -11.68%
February 253,656 129,883 232,788 -8.23%
March 371,883 118,227 329,885 -11.29%
April 470,918 99,035 433,268 -8.00%
May 554,498 83,580 502,369 -9.40%
June 617,198 62,700 552,855 -10.42%
July 663,083 45,884 593,956 -10.42%
August 695,629 32,546 623,109 -10.42%
September 725,807 30,179 650,142 -10.42%
October 757,941 32,134 678,926 -10.42%
November 812,573 54,632 727,862 -10.42%
December 892,381 79,808 799,350 -10.42%
2012
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2012
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
4500000
5000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Actuals/Trend Budget
Packet Page 149 of 271
29
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 86,875$ 86,875$ 129,337$ 48.88%
February 208,469 121,594 222,717 6.83%
March 342,214 133,745 353,214 3.21%
April 435,440 93,226 485,917 11.59%
May 553,336 117,896 672,856 21.60%
June 648,289 94,953 792,936 22.31%
July 776,209 127,920 949,397 22.31%
August 899,335 123,126 1,099,995 22.31%
September 992,632 93,297 1,214,109 22.31%
October 1,142,349 149,717 1,397,231 22.31%
November 1,227,014 84,665 1,500,787 22.31%
December 1,390,242 163,228 1,700,434 22.31%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 151,744$ 151,744$ 159,973$ 5.42%
February 319,668 167,924 322,487 0.88%
March 474,035 154,367 489,585 3.28%
April 631,016 156,981 638,942 1.26%
May 768,814 137,798 783,961 1.97%
June 881,589 112,775 892,229 1.21%
July 988,356 106,767 1,000,285 1.21%
August 1,080,682 92,325 1,093,724 1.21%
September 1,179,059 98,377 1,193,289 1.21%
October 1,264,304 85,245 1,279,562 1.21%
November 1,371,246 106,942 1,387,795 1.21%
December 1,473,880 102,634 1,491,668 1.21%
2012
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2012
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
250000
500000
750000
1000000
1250000
1500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Actuals/Trend Budget
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Actuals/Trend Budget
Packet Page 150 of 271
30
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 3,440,120$ 3,440,120$ 2,080,142$ -39.53%
February 5,703,048 2,262,927 5,514,121 -3.31%
March 8,126,822 2,423,775 7,666,998 -5.66%
April 11,051,229 2,924,407 10,886,288 -1.49%
May 13,141,711 2,090,482 12,749,656 -2.98%
June 16,356,355 3,214,644 16,874,568 3.17%
July 19,278,348 2,921,993 19,889,137 3.17%
August 21,497,043 2,218,695 22,178,127 3.17%
September 24,463,580 2,966,536 25,238,650 3.17%
October 26,597,041 2,133,462 27,439,706 3.17%
November 29,099,082 2,502,040 30,021,017 3.17%
December 33,263,672 4,164,590 34,317,553 3.17%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,047,429$ 2,047,429$ 527,429$ -74.24%
February 2,299,635 252,206 2,317,066 0.76%
March 2,873,705 574,070 2,771,982 -3.54%
April 3,758,093 884,388 4,360,812 16.04%
May 3,985,119 227,026 4,563,592 14.52%
June 5,851,882 1,866,764 6,904,530 17.99%
July 6,655,043 803,160 7,852,165 17.99%
August 6,686,270 31,227 7,889,009 17.99%
September 7,564,704 878,434 8,925,457 17.99%
October 7,683,657 118,953 9,065,808 17.99%
November 7,973,338 289,682 9,407,598 17.99%
December 11,399,538 3,426,200 13,450,109 17.99%
2012
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2012
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
1000000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Actuals/Trend Budget
0
3000000
6000000
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18000000
21000000
24000000
27000000
30000000
33000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Actuals/Trend Budget
Packet Page 151 of 271
31
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 19,762$ 19,762$ 18,170$ -8.06%
February 41,832 22,070 40,409 -3.40%
March 64,009 22,177 62,230 -2.78%
April 87,150 23,141 77,262 -11.35%
May 105,041 17,891 103,859 -1.13%
June 125,476 20,435 128,336 2.28%
July 149,760 24,284 153,174 2.28%
August 172,297 22,538 176,225 2.28%
September 191,074 18,777 195,431 2.28%
October 219,806 28,731 224,817 2.28%
November 240,319 20,514 245,798 2.28%
December 269,812 29,493 275,963 2.28%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 21,049$ 21,049$ 20,420$ -2.99%
February 42,489$ 21,440$ 40,120$ -5.58%
March 63,849$ 21,360$ 58,059$ -9.07%
April 84,582$ 20,733$ 75,981$ -10.17%
May 105,135$ 20,553$ 94,870$ -9.76%
June 125,384$ 20,249$ 113,618$ -9.38%
July 147,384$ 22,000$ 133,554$ -9.38%
August 168,135$ 20,750$ 152,357$ -9.38%
September 188,520$ 20,385$ 170,829$ -9.38%
October 211,220$ 22,701$ 191,400$ -9.38%
November 232,824$ 21,603$ 210,976$ -9.38%
December 253,184$ 20,360$ 229,426$ -9.38%
2012
City of Edmonds, WA
Monthly Expenditure Report-City Council
2012
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50000
100000
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200000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Actuals/Trend Budget
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Actuals/Trend Budget
Packet Page 152 of 271
32
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 22,108$ 22,108$ 15,139$ -31.52%
February 45,111 23,004 27,098 -39.93%
March 70,318 25,207 56,071 -20.26%
April 94,775 24,457 71,795 -24.25%
May 117,492 22,717 96,673 -17.72%
June 140,095 22,602 114,330 -18.39%
July 162,181 22,086 132,354 -18.39%
August 184,290 22,109 150,397 -18.39%
September 210,792 26,502 172,025 -18.39%
October 231,031 20,240 188,542 -18.39%
November 253,730 22,699 207,066 -18.39%
December 286,799 33,069 234,053 -18.39%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 56,684$ 56,684$ 57,047$ 0.64%
February 119,103 62,420 121,057 1.64%
March 185,043 65,939 183,959 -0.59%
April 250,566 65,524 245,061 -2.20%
May 314,083 63,516 302,900 -3.56%
June 381,809 67,726 365,837 -4.18%
July 443,918 62,110 425,349 -4.18%
August 510,114 66,196 488,775 -4.18%
September 573,477 63,363 549,488 -4.18%
October 638,600 65,123 611,886 -4.18%
November 704,816 66,216 675,333 -4.18%
December 779,038 74,222 746,450 -4.18%
2012
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2012
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
100000
200000
300000
400000
500000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Actuals/Trend Budget
0
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300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Actuals/Trend Budget
Packet Page 153 of 271
33
Economic Development/Community Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 30,372$ 30,372$ 22,962$ -24.40%
February 73,754 43,382 59,724 -19.02%
March 114,246 40,492 92,678 -18.88%
April 149,965 35,719 132,111 -11.91%
May 187,341 37,376 178,589 -4.67%
June 222,700 35,358 212,324 -4.66%
July 269,288 46,588 256,742 -4.66%
August 301,418 32,130 287,374 -4.66%
September 338,442 37,024 322,673 -4.66%
October 377,797 39,355 360,195 -4.66%
November 410,485 32,688 391,360 -4.66%
December 465,810 55,325 444,108 -4.66%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 50,352$ 50,352$ 38,375$ -23.79%
February 97,512 47,161 76,194 -21.86%
March 151,688 54,176 119,740 -21.06%
April 200,724 49,035 158,147 -21.21%
May 257,542 56,818 197,762 -23.21%
June 305,615 48,073 246,012 -19.50%
July 357,211 51,597 287,546 -19.50%
August 408,044 50,833 328,465 -19.50%
September 458,834 50,790 369,349 -19.50%
October 503,062 44,229 404,952 -19.50%
November 553,417 50,355 445,486 -19.50%
December 609,840 56,423 490,905 -19.50%
2012
City of Edmonds, WA
Monthly Expenditure Report-Economic Development/Community Services
2012
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
50000
100000
150000
200000
250000
300000
350000
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JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Economic Development/Community Services
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Actuals/Trend Budget
Packet Page 154 of 271
34
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,319$ 46,319$ 45,804$ -1.11%
February 107,710 61,392 94,222 -12.52%
March 152,083 44,373 152,829 0.49%
April 201,916 49,832 200,427 -0.74%
May 248,762 46,847 259,869 4.46%
June 299,283 50,521 316,292 5.68%
July 346,978 47,695 366,697 5.68%
August 409,564 62,586 432,840 5.68%
September 459,114 49,549 485,206 5.68%
October 512,043 52,929 541,142 5.68%
November 561,496 49,453 593,406 5.68%
December 657,841 96,345 695,227 5.68%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 73,408$ 73,408$ 72,999$ -0.56%
February 136,996 63,588 140,691 2.70%
March 198,836 61,841 200,031 0.60%
April 257,292 58,456 256,611 -0.26%
May 315,263 57,970 312,742 -0.80%
June 381,627 66,364 369,308 -3.23%
July 441,290 59,663 427,045 -3.23%
August 495,104 53,815 479,122 -3.23%
September 555,551 60,447 537,617 -3.23%
October 621,970 66,419 601,893 -3.23%
November 687,980 66,010 665,772 -3.23%
December 754,734 66,754 730,371 -3.23%
2012
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2012
City of Edmonds, WA
Monthly Expenditure Report-Finance
0
100000
200000
300000
400000
500000
600000
700000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Actuals/Trend Budget
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Actuals/Trend Budget
Packet Page 155 of 271
35
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 41,250$ 41,250$ 32,000$ -22.42%
February 82,500 41,250 72,417 -12.22%
March 123,750 41,250 125,330 1.28%
April 165,000 41,250 170,361 3.25%
May 206,250 41,250 192,778 -6.53%
June 247,500 41,250 234,108 -5.41%
July 288,750 41,250 273,126 -5.41%
August 330,000 41,250 312,144 -5.41%
September 371,250 41,250 351,162 -5.41%
October 412,500 41,250 390,180 -5.41%
November 453,750 41,250 429,198 -5.41%
December 495,000 41,250 468,216 -5.41%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 755,785$ 755,785$ 649,122$ -14.11%
February 1,479,570 723,784 1,338,091 -9.56%
March 2,251,474 771,905 2,037,833 -9.49%
April 2,965,978 714,504 2,722,871 -8.20%
May 3,657,308 691,330 3,380,135 -7.58%
June 4,467,277 809,969 4,149,872 -7.11%
July 5,203,139 735,862 4,833,450 -7.11%
August 5,920,175 717,036 5,499,540 -7.11%
September 6,700,331 780,155 6,224,265 -7.11%
October 7,422,067 721,736 6,894,721 -7.11%
November 8,377,803 955,736 7,782,551 -7.11%
December 9,165,244 787,441 8,514,043 -7.11%
2012
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2012
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Actuals/Trend Budget
0
2000000
4000000
6000000
8000000
10000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Actuals/Trend Budget
Packet Page 156 of 271
36
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 130,080$ 130,080$ 119,611$ -8.05%
February 260,534 130,454 256,302 -1.62%
March 408,125 147,591 387,213 -5.12%
April 543,094 134,968 516,641 -4.87%
May 680,281 137,188 650,915 -4.32%
June 819,050 138,769 774,015 -5.50%
July 952,449 133,399 900,080 -5.50%
August 1,092,073 139,624 1,032,026 -5.50%
September 1,229,320 137,247 1,161,727 -5.50%
October 1,375,997 146,677 1,300,339 -5.50%
November 1,509,812 133,814 1,426,796 -5.50%
December 1,658,272 148,460 1,567,093 -5.50%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 225,340$ 225,340$ 221,141$ -1.86%
February 470,715 245,375 441,578 -6.19%
March 736,053 265,338 681,137 -7.46%
April 990,438 254,386 928,272 -6.28%
May 1,255,131 264,692 1,201,609 -4.26%
June 1,581,521 326,390 1,503,266 -4.95%
July 1,978,955 397,434 1,881,035 -4.95%
August 2,383,015 404,061 2,265,102 -4.95%
September 2,697,712 314,697 2,564,228 -4.95%
October 2,944,453 246,740 2,798,760 -4.95%
November 3,182,915 238,462 3,025,422 -4.95%
December 3,504,196 321,281 3,330,806 -4.95%
2012
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2012
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Actuals/Trend Budget
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Actuals/Trend Budget
Packet Page 157 of 271
37
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 27,382$ 27,382$ 23,781$ -13.15%
February 50,599 23,217 47,443 -6.24%
March 74,354 23,755 70,857 -4.70%
April 97,129 22,775 95,079 -2.11%
May 119,986 22,856 119,904 -0.07%
June 143,545 23,559 143,089 -0.32%
July 175,267 31,722 174,711 -0.32%
August 198,164 22,897 197,535 -0.32%
September 221,614 23,450 220,910 -0.32%
October 244,229 22,616 243,454 -0.32%
November 267,862 23,633 267,012 -0.32%
December 294,110 26,248 293,176 -0.32%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 102,793$ 102,793$ 107,234$ 4.32%
February 220,909 118,116 223,733 1.28%
March 340,858 119,950 337,372 -1.02%
April 481,844 140,985 438,882 -8.92%
May 553,750 71,907 549,148 -0.83%
June 673,162 119,412 646,963 -3.89%
July 779,482 106,320 749,146 -3.89%
August 879,994 100,512 845,745 -3.89%
September 995,315 115,321 956,578 -3.89%
October 1,103,341 108,026 1,060,400 -3.89%
November 1,213,261 109,920 1,166,042 -3.89%
December 1,351,548 138,287 1,298,947 -3.89%
2012
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2012
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Actuals/Trend Budget
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Actuals/Trend Budget
Packet Page 158 of 271
38
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 108,801$ 108,801$ 108,908$ 0.10%
February 217,665 108,865 217,975 0.14%
March 326,749 109,084 329,676 0.90%
April 443,098 116,349 435,974 -1.61%
May 551,007 107,909 544,312 -1.22%
June 658,262 107,255 652,666 -0.85%
July 769,311 111,049 762,771 -0.85%
August 879,506 110,195 872,030 -0.85%
September 992,929 113,423 984,488 -0.85%
October 1,104,742 111,813 1,095,350 -0.85%
November 1,212,341 107,599 1,202,035 -0.85%
December 1,318,706 106,365 1,307,496 -0.85%
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2012
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Actuals/Trend Budget
Packet Page 159 of 271
AM-5035 7. G.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:10 Minutes
Submitted For:Shawn Hunstock Submitted By:Debra Sharp
Department:Finance
Committee: Finance Type:
Information
Subject Title
2012 August Budget Amendment
Recommendation
Forward to full council for approval
Previous Council Action
None
Narrative
The first part of the budget amendment establishes the new Contingency Reserve Fund. The Finance Department requests
budget appropriation to transfer 1.9 million from the Emergency/Financial Reserve Fund and 1.3 million from the Reserve
Fund into the Contingency Reserve Fund. After the transfer, the above mentioned funds would have a balance of zero so the
City is requesting the two funds be closed. The Finance Department is also requesting a transfer from the General Fund into
the Contingency Reserve Fund in the amount of $2,015,000 in order to establish the 16% reserve required by the recently
adopted Reserve Policy.
The second part of the budget amendment is in regards to the Main Street Improvment Project.
Attachments
August 2012 Budget Amendment
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 08/10/2012 11:59 AM
City Clerk Sandy Chase 08/10/2012 12:07 PM
Mayor Dave Earling 08/10/2012 01:11 PM
Finalize for Agenda Linda Hynd 08/10/2012 01:52 PM
Form Started By: Debra Sharp Started On: 08/09/2012 03:42 PM
Final Approval Date: 08/10/2012
Packet Page 160 of 271
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3891 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, CREATING A
NEW CONTINGENCY RESERVE FUND, AND FIXING A TIME WHEN THE
SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2012
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1 of Ordinance No. 3891 adopting the final budget for the
fiscal year 2012 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E
hereto, which exhibits are incorporated herein by this reference.
Section 2. Pursuant to RCW 35A.33.145, the City Council authorizes the Finance
Director to create a new reserve fund – 012 Contingency Reserve Fund and close the
Packet Page 161 of 271
2
Emergency/Financial Reserve Fund (006) and the Reserve Fund (010). The 012 Contingency
Reserve Fund appropriation shall be as set forth in Exhibit D hereto, which is incorporated herein
by this reference.
Section 3. Chapter 3.10 ECC, entitled “Emergency Reserve Finance Fund,” is
hereby repealed.
Section 4. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY ___
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
Packet Page 162 of 271
3
EFFECTIVE DATE:
ORDINANCE NO.
Packet Page 163 of 271
4
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2012, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 3891 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, CREATING A NEW CONTINGENCY RESERVE
FUND, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________,2012.
CITY CLERK, SANDRA S. CHASE
Packet Page 164 of 271
EXHIBIT “A”: Budget Amendments by Revenue (August 2012)
5
ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012
FUND FUND 3861 3882 3886 3891 Amended
NO.DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 7/27/2012 Aug 2012 Budget
001 GENERAL FUND 33,006,588$ 7,930$ -$ 2,656$ -$ 33,017,174$
004 CRIMINAL INVESTIGATIONS - - - - - -
006 EMERGENCY/FINANCIAL RESERVE - - - - - -
009 LEOFF-MEDICAL INS. RESERVE 600,550 - - - - 600,550
010 RESERVE FUND 2,200 - - - - 2,200
011 RISK MANAGEMENT RESERVE FUND - - - 244,000 - 244,000
012 CONTINGENCY RESERVE FUND - - - - 5,282,000 5,282,000
104 DRUG ENFORCEMENT FUND 28,200 - - - - 28,200
111 STREET FUND 1,313,650 - - - - 1,313,650
112 COMBINED STREET CONST/IMPROVE 2,006,864 - - - 833,238 2,840,102
113 MULTIMODAL TRANSPORTATION FD.- - - - - -
116 BUILDING MAINTENANCE 56,860 - - - - 56,860
117 MUNICIPAL ARTS ACQUIS. FUND 58,325 - - - - 58,325
118 MEMORIAL STREET TREE 28 - - - - 28
120 HOTEL/MOTEL TAX REVENUE FUND 69,200 - - (17,250) - 51,950
121 EMPLOYEE PARKING PERMIT FUND 20,140 - - - - 20,140
122 YOUTH SCHOLARSHIP FUND 2,525 - - - - 2,525
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - - 19,000
125 PARK ACQ/IMPROVEMENT 590,850 77,000 103,000 - - 770,850
126 SPECIAL CAPITAL FUND 590,800 - - - - 590,800
127 GIFTS CATALOG FUND 10,759 - - - - 10,759
129 SPECIAL PROJECTS FUND 313,004 169,000 - - - 482,004
130 CEMETERY MAINTENANCE/IMPROV 119,850 - - - - 119,850
132 PARKS CONSTRUCTION 1,185,000 104,414 - - - 1,289,414
136 PARKS TRUST FUND 177 - - - - 177
137 CEMETERY MAINTENANCE TRUST FD 14,600 - - - - 14,600
138 SISTER CITY COMMISSION 5,230 - - - - 5,230
211 LID FUND CONTROL 46,700 - - - - 46,700
213 LID GUARANTY FUND 46,725 105,000 - - - 151,725
234 LTGO BOND DEBT SERVICE FUND 478,573 - - - - 478,573
411 COMBINED UTILITY OPERATION 15,306,920 150,000 - - - 15,456,920
412 COMBINED UTILITY CONST/IMPROVE 7,888,400 - - - - 7,888,400
414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 457,012 - - - 1,583,389
511 EQUIPMENT RENTAL FUND 1,076,456 - - - - 1,076,456
617 FIREMEN'S PENSION FUND 94,423 - - - - 94,423
631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - - 600,000
Totals 66,678,974$ 1,070,356$ 103,000$ 229,406$ 6,115,238$ 74,196,974$
Packet Page 165 of 271
EXHIBIT “B”: Budget Amendments by Expenditure (August 2012)
6
ORD. NO. ORD. NO. ORD. NO. ORD. NO. ORD. NO. 2012
FUND FUND 3861 3882 3886 3891 Amended
NO.DESCRIPTION 11/22/2011 4/27/2012 5/25/2012 7/27/2012 Aug 2012 Budget
001 GENERAL FUND 32,949,288$ 211,384$ 103,000$ 2,656$ 2,015,000$ 35,281,328$
004 CRIMINAL INVESTIGATIONS - - - - - -
006 EMERGENCY/FINANCIAL RESERVE - - - - 1,927,600 1,927,600
009 LEOFF-MEDICAL INS. RESERVE 619,811 - - - - 619,811
010 RESERVE FUND - - - - 1,339,400 1,339,400
011 RISK MANAGEMENT RESERVE FUND - - - - -
012 CONTINGENCY RESERVE FUND - - - - - -
104 DRUG ENFORCEMENT FUND 80,233 - - - - 80,233
111 STREET FUND 1,604,948 20,200 - - - 1,625,148
112 COMBINED STREET CONST/IMPROVE 2,075,625 31,803 - - 833,238 2,940,666
113 MULTIMODAL TRANSPORTATION FD.- - - - - -
116 BUILDING MAINTENANCE 245,000 - - - - 245,000
117 MUNICIPAL ARTS ACQUIS. FUND 134,550 - - - - 134,550
118 MEMORIAL STREET TREE - - - - - -
120 HOTEL/MOTEL TAX REVENUE FUND 73,750 - - (17,250) - 56,500
121 EMPLOYEE PARKING PERMIT FUND 26,086 - - - - 26,086
122 YOUTH SCHOLARSHIP FUND 4,000 - - - - 4,000
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - - - 19,000
125 PARK ACQ/IMPROVEMENT 875,000 77,000 103,000 - - 1,055,000
126 SPECIAL CAPITAL FUND 697,717 - - - - 697,717
127 GIFTS CATALOG FUND 12,275 - - - - 12,275
129 SPECIAL PROJECTS FUND 313,000 170,500 - - - 483,500
130 CEMETERY MAINTENANCE/IMPROV 172,005 - - - - 172,005
132 PARKS CONSTRUCTION 1,187,000 210,000 - (20,800) - 1,376,200
136 PARKS TRUST FUND - 6,930 - - - 6,930
137 CEMETERY MAINTENANCE TRUST FD - - - - - -
138 SISTER CITY COMMISSION 4,600 - - - - 4,600
211 LID FUND CONTROL 46,500 105,000 - - - 151,500
213 LID GUARANTY FUND - - - 244,000 - 244,000
234 LTGO BOND DEBT SERVICE FUND 478,573 - - - - 478,573
411 COMBINED UTILITY OPERATION 15,598,246 191,481 - (419,326) - 15,370,401
412 COMBINED UTILITY CONST/IMPROVE 10,465,068 482,611 - 40,000 312,000 11,299,679
414 CAPITAL IMPROVEMENTS RESERVE 1,126,376 457,012 - (11,873) - 1,571,515
511 EQUIPMENT RENTAL FUND 1,321,334 - - - - 1,321,334
617 FIREMEN'S PENSION FUND 123,515 - - - - 123,515
631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - - - 600,000
Totals 70,853,500$ 1,963,921$ 206,000$ (182,593)$ 6,427,238$ 79,268,066$
Packet Page 166 of 271
EXHIBIT “C”: Budget Amendments (August 2012)
7
Department BARS Category Debit Credit Description
Items Previously Before Council
Emergency/Financial Reserve 006 000 310 597 012 550 00 Interfund Transfer 1,927,600
Emergency/Financial Reserve 006 000 310 508 000 000 00 Ending Fund Balance 1,927,600
Reserve Fund 010 000 390 597 012 550 00 Interfund Transfer 1,339,400
Reserve Fund 010 000 390 508 000 000 00 Ending Fund Balance 1,339,400
General Fund 001 000 390 597 012 550 00 Interfund Transfer 2,015,000
General Fund 001 000 390 508 000 000 00 Ending Fund Balance 2,015,000
Contingency Reserve Fund 012 000 390 397 006 000 00 Interfund Transfer 1,927,600
Contingency Reserve Fund 012 000 390 397 010 000 00 Interfund Transfer 1,339,400
Contingency Reserve Fund 012 000 390 397 001 000 00 Interfund Transfer 2,015,000
Contingency Reserve Fund 012 000 390 508 000 000 00 Ending Fund Balance 5,282,000
Street Construction 112 200 630 595 330 650 00 Construction 833,238
Street Construction 112 200 000 397 412 100 00 Interfund Transfer 140,000
Street Construction 112 200 000 397 412 200 00 Interfund Transfer 172,000
Street Construction 112 200 000 333 000 000 00 Grant 521,238
Utility Construction Fund 412 100 630 597 112 550 00 Interfund Transfer 140,000
Utility Construction Fund 412 100 630 508 000 000 00 Ending Fund Balance 140,000
Utility Construction Fund 412 200 630 597 112 550 00 Interfund Transfer 172,000
Utility Construction Fund 412 200 630 508 000 000 00 Ending Fund Balance 172,000
Transfer funds
from the
Emergency/
Financial Reserve
Fund and the
Reserve Fund to
the Contingency
Reserve Fund.
Transfer from
General Fund
establishes 16%
reserve.
Main Street
Improvement
Project
Packet Page 167 of 271
EXHIBIT “D”: Budget Amendments (August 2012)
8
Above is a summary of the changes required to establish the Contingency Reserve Fund.
Fund Name and Title: Budget Amendment Summary
General Fund 001 Establish a Contingency Reserve Fund
Emergency/Financial Reserve 006 Establish a Contingency Reserve Fund
Reserve Fund 010 Establish a Contingency Reserve Fund
Contingency Reserve Fund 012 Establish a Contingency Reserve Fund
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in Ending
Fund Balance
001 2,015,000 (2,015,000)
006 1,927,600 (1,927,600)
010 1,339,400 (1,339,400)
012 5,282,000 - 5,282,000
Total Change 0 5,282,000 5,282,000 0
Packet Page 168 of 271
EXHIBIT “D”: Budget Amendments (August 2012)
9
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
006 Emergency/Finance ResInterfund Transfer 006.000.310.597.012.550.00 1,927,600
010 Reserve Fund Interfund Transfer 010.000.390.597.012.550.00 1,339,400
001 General Fund Interfund Transfer 001.000.390.597.012.550.00 2,015,000
Total Expenditure Increase (Decrease)5,282,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
012 Contingency Res. Fund Interfund Transfer 012.000.390.397.006.000.00 (1,927,600)
012 Contingency Res. Fund Interfund Transfer 012.000.390.397.010.000.00 (1,339,400)
012 Contingency Res. Fund Interfund Transfer 012.000.390.397.001.000.00 (2,015,000)
Total Revenue (Increase) Decrease (5,282,000)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
006 Emergency/Financial Res 006.000.310.508.000.000.00 (1,927,600)
010 Reserve Fund 010.000.000.390.508.000.00 (1,339,400)
001 General Fund 001.000.390.508.000.000.00 (2,015,000)
012 Contingency Res Fund 012.000.390.508.000.000.00 5,282,000
Total Ending Fund Balance Increase (Decrease)-$
Deb Sharp
Finance
Establish the Contingency Reserve Fund
The Finance Department requests budget appropriation to transfer 1.9 million from the
Emergency/Financial Reserve Fund and 1.3 million from the Reserve Fund into the
Contingency Reserve Fund. After the transfer, the above mentioned funds would have a
balance of zero so the City is requesting the two funds be closed. The Finance Department is
also requesting a transfer from the General Fund into the Contingency Reserve Fund in the
amount of $2,015,000 in order to establish the 16% reserve required by the recently
adopted Reserve Policy.
Packet Page 169 of 271
EXHIBIT “E”: Budget Amendments (August 2012)
10
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in
Ending Fund
Balance
112 833,238 833,238 0
412 312,000 (312,000)
Total Change 0 6,115,238 6,427,238 (312,000)
Above is a summary of the changes in regards to the Main Street Improvement Project.
Fund Name and Title: Budget Amendment Summary
Street Construction Fund (112) Main Street Improvement Project
Utility Construction Fund (412) Main Street Improvement Project
Packet Page 170 of 271
EXHIBIT “E”: Budget Amendments (August 2012)
11
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
112 Street Const Fund Construction 112.200.630.595.330.650.00 833,238
412-100 Utility Const Fund Interfund Transfer 412.100.630.597.112.550.00 140,000
412-200 Utility Const Fund Interfund Transfer 412.200.630.597.112.550.00 172,000
Total Expenditure Increase (Decrease)1,145,238$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
112 Street Const Fund Interfund Transfer 112.200.000.397.412.100.00 (140,000)
112 Street Const Fund Interfund Transfer 112.200.000.397.412.200.00 (172,000)
112 Street Const Fund State Grant 112.200.000.333.000.000.00 (521,238)
Total Revenue (Increase) Decrease (833,238)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
412-100 Utility Const Fund 412.100.630.508.000.000.00 (140,000)
412-200 Utility Const Fund 412.200.630.597.112.550.00 (172,000)
Total Ending Fund Balance Increase (Decrease)(312,000)$
Rob English
Public Works Department
Main Street Improvement Project
The City received a direct appropriation of $500,000 from the State Legislature in April
2012 to fund the improvements on Main St. between 5th and 6th Avenues. This
amendment will increase the project funding by $492,500, which is the amount to be
provided to the City for project expenditures.
The budget amendment also increases the funding provided by the Water and
Stormwater Utiltiy Funds. The increased utility funding will be used to pay for a
waterline replacement and stormwater pipe system, catch basins and infiltration
system in Main Street.
Packet Page 171 of 271
AM-5020 8. A.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Leonard Yarberry Submitted By:Rob Chave
Department:Development Services
Committee: Planning, Parks, Public Works Type: Information
Information
Subject Title
Permitting fees for solar installations.
Recommendation
See discussion.
Previous Council Action
None regarding this specific subject.
Narrative
A question has been forwarded to staff regarding how permit fees are set for solar installations, and specifically whether the
Council would consider reducing or eliminating permitting fees.
Currently there is no specific fee for solar permits in our adopted fee schedule Table 1 other than identifying them as
residential or commercial alterations and feeing them based on straight valuation of the project. There does, however, exist a
measure of discretion afforded to the building official in determining the method of calculating valuation. For example, the
current method of establishing valuation for commercial solar projects deducts the cost of some of the electrical equipment
(panels and inverters) from the total job cost in order to establish a more realistic valuation and thus the permit fee is more
commensurate with the actual costs incurred by the City. This method has recently been implemented by the building official
after researching and monitoring practices and trends in other jurisdictions. Previously, the permit fees were figured using the
unaltered valuation provided by the applicant. Please see attached Exhibit 1 that shows the actual permit fees charged to the
Anderson Center Phase 1 project last year compared to what the fees would be on the exact same scope of work if it was
permitted today. Since the Anderson project is the only commercial installation the city has had experience with, we have
limited history with which to work and draw other comparisons.
Applicants for residential solar permits are currently charged a flat fee of $135 by the City, which merely covers the minimal
amount of staff time needed for a simple review and a single inspection. This fee was also recently established by the building
official, and drastically reduces what charges would take place using the valuation approach. This method works well since
residential solar installations are typically quite simple.
In addition to the City permit fee, a solar applicant would also be responsible for obtaining a separate electrical permit.
The setting of fees is ultimately a policy call by the Council. The issue can be framed in several ways:
First, at this point in time there are very few solar projects being permitted, so the opportunity cost of reducing or
eliminating fees is negligible at this time (i.e. we're not losing much revenue if we're not getting any applications anyway).
A second way of looking at it is whether you might want to incentivize construction/building techniques that implement the
Community Sustainability Element, which has policy direction regarding encouraging energy efficiency, for example. Along
these lines, you could view it as a short-term measure to maximize resources going toward sustainable building/energy
practices. In this way, waiving fees for a specific period of time (3 years? pick a number...) could fit within that policy
direction. At this stage of the solar energy game, the industry is arguing that it needs as much help as it can get, given the state
of the economy and the economies of scale working against solar energy in general.
On the other hand, setting fees at a minimum level intended to capture some part of the staff time needed to review
Packet Page 172 of 271
On the other hand, setting fees at a minimum level intended to capture some part of the staff time needed to review
installations has some merit, particularly if many different interest groups have similar arguments for low or reduced fees.
Low rent or low income housing? Hospital projects that support community health? Other non-profit-sponsored projects that
benefit the community? Stressed economic times? Who's to say which imperative is more important or deserving?
Also, for the Committee's information, the City of Edmonds is a current participant in a Department of Energy grant project
(the Evergreen State Solar Partnership, or ESSP) examining ways of standardizing and minimizing costs for solar energy
projects state-wide. We expect positive outcomes from this project that will help standarize an approach to solar permitting
throughout Washington State. At the same time, we expect to develop a more formal and effective policy for the City of
Edmonds, including a possible refinement of our fee structure. In the ESSP's own words, the purpose of the project is:
"The Evergreen State Solar Partnership (ESSP), under the leadership of the Washington Department of Commerce and the US
DOE SunShot initiative, is working to make rooftop solar energy cost-competitive with other forms of electricity by reducing
the “soft costs” of installing solar generation. The ESSP includes a coalition of four jurisdictions – Bellevue, Edmonds,
Ellensburg and Seattle - and their load serving utilities – Puget Sound Energy, Snohomish Public Utility District, City of
Ellensburg, and Seattle City Light. The ESSP is working closely with solar industry and community advocates, including
Northwest SEED, Solar Washington, and Sustainable Connections, to ensure that the interconnection and permitting processes
across our four jurisdictions and utilities are standardized in a manner consistent with industry best practices. Our aim is to
produce standard practices that can be adopted across Washington State, to reduce the cost of installing solar generation and
accelerate the deployment of distributed generation."
Attachments
Exhibit 1: Community Solar Fee Comparison
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 08/09/2012 12:16 PM
Mayor Dave Earling 08/09/2012 04:39 PM
Finalize for Agenda Sandy Chase 08/09/2012 04:41 PM
Form Started By: Rob Chave Started On: 08/07/2012 05:05 PM
Final Approval Date: 08/09/2012
Packet Page 173 of 271
Permit BLD2011-0571 (Phase 1 at Anderson Center)
Project valuation as on permit: $42,000. Net total permit fee of $1385.50
If same project was applied for today:
Project valuation would be based on the numbers in the chart above:
System Cost $39,160.05
Deduct 22 modules <$20,333.61>
Deduct Inverter <$3,321.20>
Total $15,505.24
Permit fee based on $15,505.24 would be $621.50
Packet Page 174 of 271
AM-5024 8. B.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Supplemental Agreement #2 with David Evans & Associates for the 76th Ave. W @ 212th St.
SW Intersection Improvement project.
Recommendation
Forward the item to the consent agenda for approval at the August 21, 2012 City Council meeting.
Previous Council Action
On September 13, 2011, City Council authorized the Mayor to advertise for Request for Qualifications (RFQ) to complete the
design and right-of-way acquisition phases for the 76th Ave. W @ 212th St. SW Intersection Improvement project
Narrative
76th Ave W @ 212th Street SW is one of the busiest signalized intersections in the City and is served by two federally
classified minor arterial streets. The intersection experiences long queues during peak commute and school hours due to the
limited capacity of the intersection. Both approaches of 76th Ave W have two shared lanes with no dedicated left turn lane;
the left turn volumes are very high, and are timed independently by split phasing signal timing. The proposed improvement
will provide dedicated left turn lanes on 76th Ave W and concurrent turning movements during the protected left turn phase.
This project will increase the capacity and signal operation of the intersection, as well as improve traffic flow, vehicle delay
and air quality related to reduced vehicle emissions. A federal grant (through Congestion Mitigation and Air Quality program)
for $940,397 has been secured to begin the design and right of way phases. The grant requires a local match of 13.5%
($146,700) and this amount will be funded by the Street Fund 112.
In the initial Consultant Agreement and Supplement #1, David Evans & Associates identified that intersection improvements
(as mentioned in the grant application with dedicated left turn lanes) should be combined with corridor improvements by
converting both corridors (76th Ave W from 220th St. SW to 196th St. SW and 212th St. SW from 84th Ave. W / Five Corners
to Hwy. 99) to a 3-lane roadway with bike lanes and a two-way left turn lane/left turn pockets. Three conceptual design
options were created (see attachment #2 for intersection layout) by shifting the intersection improvements to the west (Option
#1), to the east (Option #2), and following Option #2 by combining the bike lane and right turn lane into one 14’ wide lane for
all approaches (Option #3). Upon completion of this initial contract, it was determined that the 5-lane 76th Ave. W alternative
should still be considered (as mentioned in the grant application) and compared with the preferred option from the three
mentioned above.
As part of Supplemental #2, the 5-lane 76th Ave W alternative and one of the three options evaulated in the preliminary design
phase will be completed to the 30% design level and compared based on intersection/corridor layout, traffic flow, air quality
benefits, and total cost. Upon selection of the preferred alternative, the consultant services will include completion of the
environmental documents, plans, specifications, and cost estimates. The professional services cost for right-of-way
acquisition will be added as part of a future supplemental agreement, once the preferred option has been determined.
A funding source to construct the project has not been secured, but the completion of the design and right of way phases will
help the project compete and score well on future grant applications.
Attachments
Packet Page 175 of 271
Attachment 1 - Scope & Fee
Attachment 2 - Concept Design Options
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/09/2012 02:21 PM
Public Works Phil Williams 08/09/2012 04:45 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 04:55 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:01 PM
Form Started By: Megan Cruz Started On: 08/08/2012 11:41 AM
Final Approval Date: 08/09/2012
Packet Page 176 of 271
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1
AM-5036 8. C.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Approval of Right-of-Way, Administrative Settlement and Appraisal Waiver Procedures on Federal-Aid Projects.
Recommendation
Forward item to the consent agenda for approval at the August 21, 2012 City Council meeting.
Previous Council Action
None.
Narrative
In 2001, WSDOT approved the City's right-of-way procedures on Federal-Aid projects. WSDOT approval is required before a
local agency can receive authority to acquire right-of-way on projects funded by federal transportation funds. The right-of-way
procedures outline the staff or professional services for each stage of the right-of-way process. Attachment 1 is the updated
procedures based on the current staff within the Public Works Department.
The Administrative Settlement Procedures may be used during right-of-way negotiations to complete an acquisition in a timely
manner and avoid litigation. An administrative settlement is a negotiated settlement of a right-of-way acquisition case in which
the City has administratively approved payment in excess of fair market value. The revised procedures (Attachment 2) increase
the settlement offer limits for the City Engineer and Public Works Director. The City Engineer limits are increased from
$1,000 to $2,000 and the Public Works Director limits are increased from $1,000 or 10% of the offer to $10,000 or 10% of the
offer.
The Appraisal Waiver procedure (Attachment 3) allows the City to waive an appraisal and make an offer to acquire
right-of-way based on current comparable sales. The acquisition needs to be simple and have only minor cost to cure items in
the compensation offer. Approval of the appraisal waiver policy will reduce project administration costs since full appraisals
will only be required on complicated acquisitions or acquisitions over $25,000. The City is required to notify the property
owners of the appraisal waiver decision and that one will be completed if requested by the owner.
Attachments
Attachment 1 - ROW Procedures
Attachment 2 - ROW Settlement Procedures
Attachment 3 - ROW Appraisal Waiver Procedure
Form Review
Inbox Reviewed By Date
Engineering Megan Cruz 08/10/2012 09:30 AM
Public Works Phil Williams 08/10/2012 09:56 AM
City Clerk Sandy Chase 08/10/2012 09:57 AM
Mayor Dave Earling 08/10/2012 10:19 AM
Packet Page 209 of 271
Finalize for Agenda Sandy Chase 08/10/2012 10:27 AM
Form Started By: Robert English Started On: 08/10/2012 07:27 AM
Final Approval Date: 08/10/2012
Packet Page 210 of 271
LPA-001
RES
Right-of-Way Procedures
AGENCY_City of Edmonds__
The City of Edmonds (“AGENCY”), desiring to acquire Real Property in accordance
with the state Uniform Relocation Assistance and Real Property Acquisition
Act (Ch. 8.26 RCW) and state regulations (Ch. 468-100 WAC) and applicable federal
regulations hereby adopts the following procedures to implement the above statutes and
Washington Administrative Code. The Public Works (“Department”) of the
AGENCY is responsible for the real property acquisition and relocation activities on
projects administered by the AGENCY. To fulfill the above requirements the Public
Works (“Department”) will acquire right‑of-way in accordance with the policies set
forth in the Washington State Department of Transportation Right of Way Manual and
Local Agency Guidelines manual (M 36-63). The AGENCY has the following expertise
and personnel capabilities to accomplish these functions:
1. Include the following as they relate to the AGENCY’s request.
a. List the functions below for which the agency has qualified staff and the
responsible position. Attach a list of the individuals on the AGENCY staff
who currently fill those positions and a brief summary of their
qualifications. This list will need to be updated whenever staffing changes
occur. An AGENCY will be approved to acquire based upon staff
qualifications.
(1) PROGRAM ADMINISTRATION
City Engineer
Agency Position
(2) APPRAISAL
Consultant
Agency Position
(3) APPRAISAL REVIEW
Consultant
Agency Position
(4) ACQUISITION
Consultant
Agency Position
(5) RELOCATION
Consultant
Agency Position
Packet Page 211 of 271
LPA-001
RES
(6) PROPERTY MANAGEMENT
Public Works Director
Agency Position
b. Any functions for which the Agency does not have staff will be contracted
for with WSDOT, another local agency with approved procedures or an
outside contractor. An AGENCY that proposes to use outside contractors
for any of the above functions will need to work closely with the WSDOT
Local Agency Coordinator and Highways and Local Programs to ensure
all requirements are met. When the AGENCY proposes to have a staff
person negotiate who is not experienced in negotiation for FHWA funded
projects the Coordinator must be given a reasonable opportunity to review
all offers and supporting data before they are presented to the property
owners.
c. An AGENCY wishing to take advantage of an Appraisal Waiver process
on properties valued up to $25,000 or less should make their proposed
waiver process a part of these procedures. The process outlined in LAG
manual Appendix 25.146 has already been approved. The AGENCY may
submit a process different than that shown and it will be reviewed and
approved if it provides sufficient information to determine value.
d. Attach a copy of the Agency’s administrative settlement policy showing
the approving authority(s) and the process involved in making
administrative settlements.
2. All projects shall be available for review by the FHWA and the state at any time
and all project documents shall be retained and available for inspection during the
plan development, right-of-way and construction stages and for a three year
period following acceptance of the projects by WSDOT.
3. Approval of the AGENCY’s procedures by WSDOT may be rescinded at any
time the Agency is found to no longer have qualified staff or is found to be in
non-compliance with the regulations. The rescission may be applied to all or part
of the functions approved.
_____________________________________ _______________________
Mayor or Date
WASHINGTON STATE DEPARTMENT
OF TRANSPORTATION
Approved By: ______________________________________ _______________________
Real Estate Services Date
Packet Page 212 of 271
CITY OF EDMONDS
121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750
Website: www.edmondswa.gov
PUBLIC WORKS DEPARTMENT
Engineering Division
DAVE EARLING
MAYOR
Incorporated August 11, 1890
August 6, 2012
City of Edmonds Right-of-Way Administrative Settlement
Procedures for Federal-Aid Projects
The City of Edmonds follows the Washington State Department of Transportation’s (WSDOT)
Acquisition Procedures as set forth in the WSDOT Right-of-Way Manual and also detailed in the
WSDOT Local Agency Guideline Manual. All appropriations for right-of-way acquisitions shall
be approved by the City Council in the budget and in projects designated in the Transportation
Improvement Plan (TIP), or as otherwise approved.
If during acquisition, an agreement to purchase cannot be reached based upon just compensation
given on the “Summary of Offer”, the following parameters shall serve as a guideline for an
administrative settlement:
A. The City Engineer may authorize acquisition agents to offer up to $2,000 in excess of the
amount of just compensation shown the “Summary of Offer”.
B. The Public Works Director is authorized to offer for each parcel an administrative
settlement from $10,000 up to a maximum of ten percent in excess of the amount of just
compensation shown on the “Summary of Offer”, so long as such amount(s) have been
budgeted or otherwise appropriated by the City Council.
C. The Public Works Director must submit proposed settlements to City Council that are in
excess of the approval authorities listed in A and B.
D. All exercise of eminent domain authority shall be approved by the City Council.
By:
David O. Earling, Mayor Date
Packet Page 213 of 271
Appraisal Waiver Procedure
WAIVER OF APPRAISAL
The City of Edmonds desiring to acquire Real Property according to 23 CFR, Part 635, Subpart
C and State directives and desiring to take advantage of the $25,000.00 appraisal waver process
approved by the Federal Highway Administration for Washington State, hereby agrees to follow
the procedure approved for the Washington State Department of Transportation as follows:
Rules
A. The City of Edmonds may elect to waive the requirement for an appraisal if the
acquisition is simple and the compensation estimate indicated on the PFE (Project
Funding Estimate) is $25,000.00 or less including cost-to cure items.
B. The City of Edmonds must make the property owner(s) aware that an appraisal has not
been done on the property and that one will be completed if they desire.
C. Special care should be taken in the preparation of the waiver. As no review is mandated,
the preparer needs to assure that the compensation is fair and that all the calculations are
correct.
Procedures
A. An Administrative Offer Summary (AOS) is prepared using data from the PFE.
B. The AOS is submitted to City Engineer for approval.
C. The City Engineer signs the AOS authorizing a first offer to the property owner(s).
APPROVED:
City of Edmonds
By:
Mayor Real Estate Services
City of Edmonds Washington State Department
of Transportation
Packet Page 214 of 271
AM-5022 8. D.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Report on final construction costs for the Lift Station 2 Replacement Project and acceptance of project.
Recommendation
Forward this item to consent agenda for approval at the August 21, 2012 Council meeting.
Previous Council Action
On October 23, 2007, Council authorized staff to advertise for construction bids.
On April 19, 2011, Council authorized the Mayor to sign utility easement agreements.
On June 14, 2011 staff presented the initial bid results to CS/DS committee with the recommendation to reject all bids.
On June 21, 2011, Council approved Resolution 1251 rejecting all bids received on June 7, 2011 and authorizing staff to
readvertise the project.
On July 19, 2011, Council authorized award of contract to Trico Contracting, Inc. in the amount of $668,979.
Narrative
Lift Station 2 is located on private property adjacent to Shell Creek between Cary Road and Melody Lane. The lift station had
been in operation for over 40 years and had exceeded its expected useful life since replacement parts are difficult, if not
impossible, to obtain. The City built a new station and relocated the facility away from the creek to improve maintenance
access and reduce the risk of a sewer overflow to Shell Creek. The City also constructed a new waterline within the same area
to provide a looped water system and improve water service.
The project is complete and the final construction costs paid to Trico Contracting, Inc. was $606,064. The final contract
amount was $62,915 below the original contract amount with Trico Contracting. The construction costs were paid by the 412
Utility Fund.
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/09/2012 02:33 PM
Public Works Phil Williams 08/09/2012 04:37 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 04:59 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:01 PM
Form Started By: Megan Cruz Started On: 08/08/2012 10:09 AM
Final Approval Date: 08/09/2012
Packet Page 215 of 271
AM-5021 8. E.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Mike De Lilla Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Interlocal Agreement with Olympic View Water and Sewer District (OVWSD) to install
sewerline and associated appurtenances as part of the 224th St. SW Sewer Replacement Project.
Recommendation
Forward this item to the consent agenda for approval at the August 21, 2012 City Council meeting.
Previous Council Action
None.
Narrative
The City was in the process of replacing a City owned existing sewerline extending from the intersection of 224th St. SW and
76th Ave W to the intersection of 224th St. SW and 78th Ave W. Historically, the pipe has experienced lack of capacity and
needs to be replaced. The pipe conveys flows for which the majority are under the jurisdiction of Olympic View Water and
Sewer District (OVWSD). During the research phase of the project, the City realized that the majority of the City owned sewer
pipe system to be replaced in this project was actually located in Esperance, unincorporated Snohomish County. The City
would therefore need to get a franchise agreement with the County in order to replace the system.
The City began coordinating the replacement of the system with OVWSD. After discussing the situation with OVWSD it was
mutually agreed that OVWSD should have ownership of the pipe that is within Esperance and that they would pay for the
replacement costs for the pipe within Esperance. In addition, the City would pay for the replacement costs that are within City
limits. Given that the majority of the pipe replacement project is under the jurisdiction of OVWSD, it was agreed that the
project then be lead by OVWSD.
This project will be funded as part of the 2012 Sewer Replacement Program. The budget for this project is $120,000.
Attachments
Attachment 1 - Interlocal Agreement
Form Review
Inbox Reviewed By Date
Engineering Megan Cruz 08/09/2012 11:58 AM
Public Works Phil Williams 08/09/2012 04:37 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 04:59 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:01 PM
Form Started By: Megan Cruz Started On: 08/08/2012 09:30 AM
Final Approval Date: 08/09/2012
Packet Page 216 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 1 of 7 May 25, 2012
INTERLOCAL AGREEMENT
CITY OF EDMONDS AND OLYMPIC VIEW WATER AND SEWER DISTRICT
224TH STREET SW SEWERLINE REPLACEMENT PROJECT
THIS INTERLOCAL AGREEMENT (“Agreement”) is entered into by and between the
City of Edmonds, Washington (the “City”) and Olympic View Water and Sewer District (the
“District”) (collectively, the “Parties”) as of the date entered below.
WHEREAS, Chapter 39.34 RCW authorizes two or more political subdivisions or units
of local government of the State of Washington to cooperate on a basis of mutual advantage to
provide for services and facilities;
WHEREAS, the District is undertaking a capital improvement project known as the 224th
Street SW Sewerline Replacement Project (the “Project”);
WHEREAS, the District plans to replace in present alignment or by parallel construction
(hereafter “replacement”) certain sewer utilities within the project limits of the Project;
WHEREAS, the City owns and operates sewer utilities located within the project limits
of the Project that are in need of replacement;
WHEREAS, integrating the sewer utilities work needed by the City into the Project
would be more expedient, less expensive, and less disruptive to the public than undertaking this
work separately;
WHEREAS, the Parties mutually desire to establish a formal arrangement under which
the City will pay the District in exchange for the District incorporating the City’s sewer utility
work into the Project;
WHEREAS, the Parties desire to enter into this Agreement for the purpose of defining
their respective rights, obligations, costs and liabilities regarding this undertaking;
WHEREAS, the City Council of the City of Edmonds has taken appropriate action to
approve the City’s entry into this Agreement;
WHEREAS, the Board of Commissioners of the District has taken appropriate action to
approve the District’s entry into this Agreement;
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained
herein, the City and the District agree as follows:
Packet Page 217 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 2 of 7 May 25, 2012
TERMS
Section 1. Purpose. The purpose of this Agreement is to establish a formal arrangement
under which the City will pay the District to incorporate the sewer utilities replacement work
into the Project contract documents and to construct said replacement work in conjunction with
the District’s construction of the Project. The terms, conditions and covenants of this Agreement
shall accordingly be interpreted to advance this purpose. This Agreement further seeks to
allocate and define the Parties’ respective rights, obligations, costs and liabilities concerning the
establishment, operation and maintenance of this undertaking.
Section 2. Term. This Agreement shall be effective upon its execution by the Parties
hereto. Unless terminated in accordance with Section 3, this Agreement shall remain effective
until the sooner of the following events: (a) the City’s written acceptance of and payment for all
District sewer utilities work provided to the City pursuant to this Agreement, or (b) December
31, 2013, when it shall expire automatically. The Parties may at their option renew this
Agreement for a mutually agreed upon term by a writing signed by both Parties.
Section 3. Termination. Either Party may terminate this Agreement with or without
cause by providing the other Party with thirty (30) days’ written notice of its intent to terminate.
Termination or expiration shall not alter the City’s payment obligations under Section 6 for
services already rendered, as well as for the normal and reasonable costs incurred by the
contractor in terminating and closing out the City’s portion of the work, and shall not alter the
Parties’ respective obligations under Section 10 of this Agreement.
Section 4. Obligations of the City. The City agrees to:
A. Provide periodic payments to the District to reimburse the District for its outside costs
of constructing the City’s sewer utilities replacement work pursuant to Section 6 of
this Agreement, and as follows:
1. Engineering/Design. The City shall reimburse the District for 100% of the
District’s outside costs for engineering/design to incorporate the design
prepared by the City’s engineering consultant for the City’s sewer utilities
replacement work into the construction plans, specifications and contract
documents for the Project. The City share shall be twenty-two percent (22%)
of total engineering design costs, with the total actual cost to the City for this
work not to exceed $4,906 without prior approval by adopted change order
2. Construction. The City shall reimburse the District for 100% of the District’s
actual outside costs for construction of the City’s sewer utilities work based
upon the contractor’s bid, the actual quantities of materials installed, and the
final actual costs of construction as follows:
a. The City sewer utilities portion of the Project will replace existing sewer
main and appurtenances including and downstream of City Manhole 14-49
to a suitable location and point of connection to the City sewer utilities
Packet Page 218 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 3 of 7 May 25, 2012
downstream of City Manhole 14-49D on 224th St SW. The City’s
estimated share of the Project is twenty-two percent (22%) of construction
cost, including applicable sales tax. The corresponding estimated City
share of construction, including sales tax, is $46,000.
3. Construction Engineering and Management. The City shall reimburse the
District for the City’s prorated share of the District’s actual outside costs for
construction engineering and management of the Project. The City’s prorated
share of the construction engineering and management costs shall be
computed by multiplying the District’s actual outside costs for construction
engineering and management times the percentage of the construction contract
costs that the City’s utilities work is of the total construction contract costs for
the Project. The estimated costs to the City for outside construction
engineering and management is approximately $2,970.
B. Respond promptly to information requests submitted by the District or its agents
regarding the sewer utilities replacement work.
C. Upon satisfactory completion of the City’s sewer utilities replacement work, provide
written acceptance of the work to the District.
Section 5. Obligations of the District. The District agrees to:
A. Incorporate the City’s sewer utilities replacement work into the construction plans,
specifications and contract documents for the Project.
B. Assume responsibility for constructing the City’s sewer utilities replacement work in
accordance with the plans, specifications and contract documents, including but not
limited to securing all necessary consultants, contractors and subcontractors. All
construction contracts shall be procured through a formal competitive bidding process
consistent with applicable State law.
C. Submit to the City written invoices for payment in accordance with Section 6.
Include copies of invoices or other documentation from consultants and/or contractors
clearly indicating the City’s portion of the invoices.
D. Assume lead agency status and responsibility for applying for and obtaining any and
all regulatory permits necessary to complete the Project, including but not limited to
right-of-way, SEPA and NEPA permits.
E. Provide City personnel reasonable access to the Project’s construction area for
purposes of inspecting and monitoring the progress of the work performed on the
City’s sewer utilities replacement work.
F. Respond promptly to information requests submitted by the City or its agents
regarding the Project.
Packet Page 219 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 4 of 7 May 25, 2012
Section 6. Payment Schedule. The Parties agree to the following billing and payment
schedule:
A. The actual costs incurred by the District to incorporate the design prepared by the
City’s engineering consultant for the City’s sewer utilities replacement work into the
construction plans, specifications and contract documents for the Project has been
estimated to be $4,906.00. The City shall tender payment to the District in the form
of a check, money order or other certified funds, for actual costs incurred, for work
approved by City, which approval shall not be unreasonably withheld within 30 days
after the invoice is submitted to the City.
B. For construction contract costs and for construction engineering and management
costs incurred by the District for the City’s utilities work on the Project, the District
shall within thirty (30) days submit an invoice to the City for the City’s share of said
expenses for the City’s utilities work. Said invoice shall contain a reasonably detailed
explanation of the methodology utilized by the District in determining the City’s
share of each expense. To the extent reasonably possible, the District shall document
and tabulate separately the actual quantities of work installed to clearly identify the
City’s portion of the Project construction costs for the City’s utilities work.
C. Within thirty (30) days of receiving any invoice pursuant to subsection 6.B, the City
shall tender payment to the District in the form of a check, money order or other
certified funds for the invoiced amount for work approved by the City, which
approval shall not be unreasonable withheld.
D. In the event that the Parties disagree regarding the City’s share of any expense
incurred by the District regarding the Project, the Parties may agree to submit the
question for resolution by a mediator or arbitrator acceptable to both Parties.
Section 7. City Reserves Right to Accomplish Work. If the contractor’s bid for
construction for the City’s sewer utilities replacement work is unacceptable to the City for any
reason, the City reserves the right to perform the City’s sewer utilities replacement work through
means separate from the District’s construction contract, PROVIDED that by so doing, the
City’s work does not in any way delay, disrupt or otherwise negatively impact the District’s
contract work for the Project or increase the costs to the District therefore. If the City’s
accomplishment of its utilities work separately does delay, disrupt or otherwise negatively
impact the District’s contract work for the Project or increase the cost to the District therefore,
the City shall reimburse the District for all such increased costs incurred by the District.
Section 8. Ownership and Disposition of Property. The City’s sewer utilities
replacement work done pursuant to this Agreement shall become and remain the exclusive
property of the City upon completion. All other work constructed under the Project shall become
and remain the exclusive property of the District upon completion.
Packet Page 220 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 5 of 7 May 25, 2012
Section 9. Administration; No Separate Entity Created. The General Manager for the
District shall serve as the administrator of this Agreement. No separate legal entity is formed by
this Agreement.
Section 10. Release, Indemnification and Hold Harmless Agreement. Each Party to this
Agreement shall be responsible for its own negligent and/or wrongful acts or omissions, and
those of its own agents, employees, representatives, contractors or subcontractors, to the fullest
extent required by the laws of the State of Washington. Each Party agrees to protect, indemnify
and save the other Party harmless from and against any and all such liability for injury or damage
to the other Party or the other Party’s property, and also from and against all claims, demands
and causes of action of every kind and character arising directly or indirectly, or in any way
incident to, in connection with, or arising out of work performed under the terms hereof, caused
by its own fault or that of its agents, employees, representatives, contractors or subcontractors.
The District specifically promises to indemnify the City against claims or suits brought
under Title 51 RCW by its own employees, contractors or subcontractors, and waives any
immunity that the District may have under that title with respect to, but only to, the limited
extent necessary to indemnify the City.
Section 11. Governing Law and Venue. This Agreement shall be governed by the laws
of the State of Washington. Any action arising out of this Agreement shall be brought in
Snohomish County Superior Court.
Section 12. No Employment Relationship Created. The Parties agree that nothing in this
Agreement shall be construed to create an employment relationship between the City and any
employee, agent, representative or contractor of the District, or between the District and any
employee, agent, representative or contractor of the City.
Section 13. No Third Party Rights. This Agreement is intended for the sole and
exclusive benefit of the Parties hereto and no third party rights are created by this Agreement.
Section 14. Notices. Notices to the District shall be sent to the following address:
Olympic View Water and Sewer District
General Manager
23725 Edmonds Way
Edmonds, WA 98026
Notices to the City shall be sent to the following address:
City of Edmonds
City Engineer
121 Fifth Avenue N
Edmonds, WA 98020
Section 15. Duty to File Agreement with County Auditor. The District shall, after this
Agreement is executed by both Parties, file this Agreement with the Snohomish County Auditor.
Packet Page 221 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 6 of 7 May 25, 2012
Section 16. Integration. This document constitutes the entire embodiment of the
Agreement between the Parties and, unless modified in writing by an amendment to this
Interlocal Agreement signed by the Parties hereto, shall be implemented as described above.
Section 17. Non-Waiver. Waiver by any Party of any of the provisions contained within
this Agreement, including but not limited to any performance deadline, shall not be construed as
a waiver of any other provision.
OLYMPIC VIEW WATER & SEWER DISTRICT
By:_____________________________
Lynne Danielson, General Manager
Date:_____________________________
STATE OF WASHINGTON )
)ss
COUNTY OF SNOHOMISH )
On this day, personally appeared before me ,
the General Manager of OLYMPIC VIEW WATER AND SEWER DISTRICT and stated that he
is authorized to sign this instrument on behalf of said company for the uses and purposes therein
mentioned.
SUBSCRIBED AND SWORN TO before me this _____ day of __________, 2012.
NOTARY PUBLIC
Print Name
My commission expires:
CITY OF EDMONDS
Packet Page 222 of 271
Interlocal Agreement for 224th Street SW Sewerline Replacement Project
Page 7 of 7 May 25, 2012
By:____________________________
David O. Earling, Mayor
Date:_____________________________
ATTEST:
_____________________________
Sandra S. Chase, City Clerk
APPROVED AS TO FORM:
_____________________________
Office of the City Attorney
Packet Page 223 of 271
AM-5016 8. F.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Finance Type: Action
Information
Subject Title
Report on bids opened July 31, 2012 for the A-Basin Upgrade Project and award of contract to Moon Construction Co. Inc.
($174,530.96 including sales tax).
Recommendation
Council to award contract to Moon Construction Co. Inc for $174,530.
Previous Council Action
On March 22, 2012 Council Authorized a Request for Bids.
Narrative
Using the Small Works contract procedures, on July 31 2012, the City received 2 bids for the A- Basin Upgrade Project. The
bids ranged from a low of $113,223 to a high of $175,530.96, including sales tax. The bid tabulation summary is attached as
Exhibit 1. Gary Harper Construction submitted the low responsive bid in the amount of $113,223.00, including sales tax. On
August 9, 2012, Gary Harper Construction withdrew their bid. Moon Construction Co. Inc. is now the low responsive bid in
the amount of $174,530.96, including tax. The engineer’s estimate was $165,345.00.
This project is one of several energy saving projects that the Treatment plant is performing this year. This project has a
Snohomish County Public Utility District incentive of up to $50,000. This project will also improve our process and allow us
to make a cleaner effluent.
The project costs are being funded by the 414 Wastewater Capital Fund.
Attachments
A-Basin Bid Tabulation
Form Review
Inbox Reviewed By Date
Public Works Sandy Chase 08/09/2012 04:21 PM
Treatment Plant Pamela Randolph 08/09/2012 04:29 PM
Public Works Phil Williams 08/09/2012 04:37 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 04:56 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:01 PM
Form Started By: Pamela Randolph Started On: 08/06/2012 02:44 PM
Final Approval Date: 08/09/2012
Packet Page 224 of 271
NOTE: Bidder agrees to perform all work described in the specifications and as shown
on the plans for the following unit prices. In cases of discrepancies, the unit prices
govern. Unit prices for all items, all extensions and total amount of bid shall be in figures only
Item Qty Unit Description Unit Price
1 1 LS Mobilization/Demobilization 20,000.00$
2 1 LS Removal of existing Diffusers 20,000.00$
3 1 LS Baffle walls (installation)80,000.00$
4 1 LF Installation of diffusers (supplied by others) 31,000.00$
5 1 LS
6 1 LS
7 1 LS
Subtotal
9.5% Tax
TOTAL
Engineers Estimate
AERATION BASIN DIFFUSER UPGRADE
Packet Page 225 of 271
govern. Unit prices for all items, all extensions and total amount of bid shall be in figures only
Total Price
20,000.00$
20,000.00$
80,000.00$
31,000.00$
14,345.00$
165,345.00$
Packet Page 226 of 271
AM-5015 8. G.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Finance Type: Action
Information
Subject Title
Report on bids opened August 2, 2012 for the Building Roof Replacement Project and award of contract to Kruger Sheet
Metal ($344,925 including sales tax).
Recommendation
Council to award contract to Kruger Sheet Metal in the amount of $344,925.
Previous Council Action
On March 22, 2012 Council Authorized a Request for Bids.
Narrative
Using the Advertised Bid contract procedures, on August 2, 2012, the City received 7 bids for the Building Roof Replacement
Project. The bids ranged from a low of $344,925 to a high of $601,155, including sales tax. The bid tabulation summary is
attached as Exhibit 1. Kruger Sheet Metal submitted the low responsive bid in the amount of $344,925, including sales tax.
The engineer’s estimate was $362,007.
This project will replace the roofs on three of the plants processing building. The existing roofs are leaking.
The project costs are being funded by the 414 Wastewater Capital Fund.
Attachments
Bid Tabulation
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 08/09/2012 04:37 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 04:55 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:01 PM
Form Started By: Pamela Randolph Started On: 08/06/2012 02:26 PM
Final Approval Date: 08/09/2012
Packet Page 227 of 271
NOTE: Bidder agrees to perform all work described in the specifications and as shown
on the plans for the following unit prices. In cases of discrepancies, the unit prices
govern. Unit prices for all items, all extensions and total amount of bid shall be in figures only
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 4,000.00$ 4,000.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 320,000.00 321,500.00$
3 1 LS Contract Closeout 5,100.00$ 5,100.00$
Subtotal 330,600.00$
9.5% Tax 31,407.00$
TOTAL 362,007.00$
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 2,000.00$ 2,000.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 310,000.00 $ 310,000.00
3 1 LS Contract Closeout 3,000.00$ 3,000.00$
Subtotal 315,000.00$
9.5% Tax 29,925.00$
TOTAL 344,925.00$
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 20,463.00$ 20,463.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 377,679.00 $ 377,679.00
3 1 LS Contract Closeout 16,370.00$ 16,370.00$
Subtotal 414,512.00$
9.5% Tax 39,378.64$
TOTAL 453,890.64$
Kruger Sheet Metal
Engineers Estimate
Wright Roofing
Edmonds WWTP Reroofing Project
c383
Packet Page 228 of 271
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 6,270.00$ 6,270.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 416,430.00 $ 416,430.00
3 1 LS Contract Closeout 6,270.00$ 6,270.00$
Subtotal 428,970.00$
9.5% Tax 40,752.15$
TOTAL 469,722.15$
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 6,850.00$ 6,850.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 428,018.00 $ 428,018.00
3 1 LS Contract Closeout 1,209.00$ 1,209.00$
Subtotal 436,077.00$
9.5% Tax 41,427.32$
TOTAL 477,504.32$
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 6,240.00$ 6,240.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 469,753.00 $ 469,753.00
3 1 LS Contract Closeout 2,600.00$ 2,600.00$
Subtotal 478,593.00$
9.5% Tax 45,466.34$
TOTAL 524,059.34$
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 5,300.00$ 5,300.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 495,754.00 $ 495,754.00
3 1 LS Contract Closeout 2,650.00$ 2,650.00$
Subtotal 503,704.00$
9.5% Tax 47,851.88$
TOTAL 551,555.88$
Tecta America
Lloyd a. Lynch Inc.
Meyer Brothers Roofing
Snyder Roofing
Packet Page 229 of 271
Item Qty Unit Description Unit Price Total Price
1 1 LS Mobilization/Demobilization 20,000.00$ 20,000.00$
2 1 LS
Modified Membrane Roof for Bldgs
100,300 and 600 $ 524,000.00 $ 524,000.00
3 1 LS Contract Closeout 5,000.00$ 5,000.00$
Subtotal 549,000.00$
9.5% Tax 52,155.00$
TOTAL 601,155.00$
Scholten Roofing
Packet Page 230 of 271
AM-5028 8. H.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Ed Sibrel Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization to award a construction contract for the 2012 Waterline Overlay Project.
Recommendation
Forward this item to the consent agenda for approval at the August 21, 2012 City Council meeting.
Previous Council Action
On April 17, 2012, City Council authorized the Request for Bids for construction services for the 2012 Waterline Overlay
Project.
Narrative
The 2012 Waterline Overlay project is related to the newly-completed 2010 and 2011 Waterline Replacement Projects,
wherein certain roadways, in deteriorating condition will not be sufficiently rehabilitated by usual trench-patching methods.
The work is comprised of the following residential streets: Edmonds Street from 9th Ave North to Hummingbird Park; 10th
Place North from Edmonds Street to the road end; Skyline Drive, and 192nd Street SW from 88th Avenue W west to the road
end, together with a spot grind and patch at the intersection of West Dayton Street and the entrance to Harbor Square.
Originally, a one-lane 2” depth grind and overlay of 5th Avenue South from Elm Way to Walnut Street was also part of the
project, but a larger scale full-width overlay became possible when Federal monies were secured, so that street will be
addressed as a separate project.
The balance of the expected construction contract without 5tth Avenue therefore qualifies as a Small Works Project. The
contract is currently being solicited for bids. If the low responsible bid is within the estimate and reserve, Public Works would
like to take the contract immediately to Council for award.
The engineer's estimate for the project is $175,000 and the costs will be paid by the Water Utility Fund (412-100).
Attachments
Attachment 1 - Project Site Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/09/2012 02:44 PM
Public Works Phil Williams 08/09/2012 04:45 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 05:02 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:09 PM
Form Started By: Megan Cruz Started On: 08/08/2012 05:32 PM
Final Approval Date: 08/09/2012
Packet Page 231 of 271
Packet Page 232 of 271
Packet Page 233 of 271
AM-5031 8. I.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Jeanie McConnell Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to approve acceptance and recording of Public Pedestrian Access Easements.
Recommendation
Forward item to the consent agenda for approval at the August 21, 2012 Council meeting.
Previous Council Action
None.
Narrative
The City of Edmonds approved civil construction plans for the Edmonds Way Apartments located at 23020 & 23014 Edmonds
Way on August 2, 2011. Construction for the development was completed and accepted by Engineering on July 13, 2012. As a
condition of approval the subject development was required to construct sidewalk improvements along Edmonds Way and
232nd property frontages. In order to establish proper sidewalk alignment along 232nd St SW and maintain clearances around
existing utilities on Edmonds Way, a portion of the proposed sidewalk was located on private property and therefore a public
pedestrian easement is required.
Attachments
Attachment 1 - Public Pedestrian Access Easement
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/09/2012 11:04 AM
Public Works Phil Williams 08/09/2012 04:46 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 05:04 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:09 PM
Form Started By: Megan Cruz Started On: 08/09/2012 10:14 AM
Final Approval Date: 08/09/2012
Packet Page 234 of 271
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AM-5032 8. J.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Supplemental Agreement No. 2 with Parametrix, Inc. for the Main St. Decorative Lighting and
Sidewalk Enhancements Project.
Recommendation
Forward this item to the consent agenda for approval at the August 21, 2012 City Council meeting.
Previous Council Action
On May 22, 2012, the City Council approved Supplemental Agreement No. 1 with Parametrix for design services on the Main
Street (5th Ave - 6th Ave) Decorative Lighting and Sidewalk Enhancements Project.
On December 6, 2011, the City Council approved a Professional Services Agreement with Parametrix for design services on
the Main Street (5th Ave - 6th Ave) Decorative Lighting and Sidewalk Enhancements Project.
On November 7, 2011, the CSDS Committee reviewed and recommended approval of a Professional Services Agreement with
Parametrix for design services on the Main Street (5th Ave - 6th Ave) Decorative Lighting and Sidewalk Enhancements
Project.
Narrative
The proposed Supplemental Agreement No. 2 will provide professional engineering services during construction of the Main
Street improvements between 5th and 6th Avenues. The scope of work includes reviewing contractor submittals, responding
to requests for information, reviewing contractor work plans, site meetings and providing design assistance on contract change
orders. The total cost of the Supplemental Agreement is $24,140 and the current project funds will be used to pay for these
services.
Background:
In 2010, the City was successful in securing a $725,000 grant to add historic decorative street lighting and replace sidewalks,
curb and gutter on Main Street between 5th and 6th Avenues. The grant is funded by the federal transportation enhancement
program and a local match is not required. The project will install new light poles and decorative poles for planter baskets and
artist made elements. The new sidewalk will improve pedestrian safety by replacing sidewalk that has been displaced by
existing street trees along the corridor. The existing street trees will be removed due to the damage they are causing to the
surrounding infrastructure and replaced with new street trees that are better suited for this location.
In addition to the federal grant, the City received a direct appropriation of $500,000 from the State Legislature in April 2012 to
add more improvements and enhance the project. These improvements include street furniture, a mid-block pedestrian
crossing, relocation of overhead power to an adjacent alley, street pavement reconstruction and use of low impact stormwater
devices and materials.
In December 2011, the City executed a professional services agreement with Parametrix to complete the final design and
contract documents. The scope of services included preparing the final design plans, contract specifications, cost estimates,
geotechnical report, environmental documents and acquisition of temporary construction easements. The consultant's fee for
the agreement was $188,957 with a management reserve of $15,000 for unexpected design issues and changes.
During the design phase, additional work was required to design and detail a screen wall in front of the vacant lot next to
Packet Page 240 of 271
During the design phase, additional work was required to design and detail a screen wall in front of the vacant lot next to
Starbuck's, develop and evaluate three street light configurations, perform additional coordination for streetscape elements and
design and detail foundations for the street lights and flower poles. The $15,000 management reserve was used to pay for
these services.
Attachments
Supplemental Ageement No. 2
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/09/2012 03:18 PM
Public Works Phil Williams 08/09/2012 04:46 PM
City Clerk Sandy Chase 08/09/2012 04:47 PM
Mayor Dave Earling 08/09/2012 04:54 PM
Finalize for Agenda Sandy Chase 08/09/2012 05:01 PM
Form Started By: Robert English Started On: 08/09/2012 11:16 AM
Final Approval Date: 08/09/2012
Packet Page 241 of 271
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AM-5034 8. K.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Report on Bids Opened August 9, 2012 for the Lift Station Rehabilitation Project and Award of Contract.
Recommendation
Staff will provide a recommendation at the Committee meeting.
Previous Council Action
On November 3, 2008, Council authorized Staff to advertise a Request for Qualifications (RFQ) for design services for the
Sewer Lift Stations Rehabilitation Project.
On July 21, 2009 Council authorized the Mayor to sign a professional services agreement with CHS Engineers, LLC for design
services for the Sewer Lift Stations Rehabilitation Project.
On May 17, 2011 Council authorized staff to advertise for construction bids for the Sewer Lift Station Rehabilitation Project.
On November 15, 2011, Council approved Addendum No. 1 to the Professional Services Agreement with CHS Engineers,
LLC.
On June 19, 2012 Council authorized for Mayor to sign Addendum No. 2 to the Professional Services Agreement with CHS
Engineers, LLC.
Narrative
On August 9, 2012, the City received four bids for the Lift Station Rehabilitation Project. The apparent low bidder is Razz
Construction with a bid of $3,872,095 to construct the project. The Engineer’s Estimate was $3,446,337. A review of the bid
documents are underway on the four bids received and an update will be provided at the committee meeting.
The 2006 Sanitary Sewer Comprehensive Plan identified the need to refurbish and upgrade nine existing sewer lift (pump)
stations constructed in the 1960's and 1970's as part of the City’s 6-year Capital Improvement Program. The existing
mechanical and electrical equipment that operate these stations are obsolete and need to be replaced to prevent pump failures,
reduce the risk of sewage overflows and reduce maintenance costs. The piping and ventilation will also be upgraded to
improve the operation of the lift stations.
The costs will be paid by the City's 412 Utility Fund. Construction is anticipated to begin in fall 2012 and continue through
2013.
Attachments
Attachment 1 - Bid Tab
Attachment 2 - Site Map
Form Review
Inbox Reviewed By Date
Packet Page 252 of 271
Engineering Megan Cruz 08/10/2012 09:38 AM
Public Works Phil Williams 08/10/2012 09:56 AM
City Clerk Sandy Chase 08/10/2012 09:57 AM
Mayor Dave Earling 08/10/2012 10:00 AM
Finalize for Agenda Sandy Chase 08/10/2012 10:01 AM
Form Started By: Megan Cruz Started On: 08/09/2012 02:57 PM
Final Approval Date: 08/10/2012
Packet Page 253 of 271
8/9/2012 4 Bids Received Exhibit 1
BI #Item Description Quantity Unit Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price
1 Mobilization 1 LS $147,000 $147,000 $424,000 $424,000 $119,500 $119,500 $296,000 $296,000 $150,000 $150,000
2 Shoring/Trench Safety 1 LS $10,000 $10,000 $29,000 $29,000 $13,000 $13,000 $500 $500 $5,000 $5,000
3 Traffic Control 1 LS $15,000 $15,000 $30,000 $30,000 $51,000 $51,000 $21,000 $21,000 $10,000 $10,000
4 Lift Station No. 3 Rehabilitation, Complete, Tested and Ready for Service 1 LS $315,040 $315,040 $345,000 $345,000 $408,100 $408,100 $400,000 $400,000 $525,000 $525,000
5 Lift Station No. 4 Rehabilitation, Complete, Tested and Ready for Service 1 LS $384,498 $384,498 $535,000 $535,000 $543,100 $543,100 $550,000 $550,000 $575,000 $575,000
6 Lift Station No. 5 Rehabilitation, Complete, Tested and Ready for Service 1 LS $171,054 $171,054 $191,000 $191,000 $261,100 $261,100 $250,000 $250,000 $325,000 $325,000
7 Lift Station No. 9 Rehabilitation, Complete, Tested and Ready for Service 1 LS $349,477 $349,477 $360,000 $360,000 $456,400 $456,400 $450,000 $450,000 $507,000 $507,000
8 Lift Station No. 10 Rehabilitation, Complete, Tested and Ready for Service 1 LS $408,257 $408,257 $445,000 $445,000 $505,800 $505,800 $520,000 $520,000 $542,000 $542,000
9 Lift Station No. 11 Rehabilitation, Complete, Tested and Ready for Service 1 LS $176,243 $176,243 $225,000 $225,000 $272,400 $272,400 $310,000 $310,000 $319,000 $319,000
10 Lift Station No. 12 Rehabilitation, Complete, Tested and Ready for Service 1 LS $286,564 $286,564 $316,000 $316,000 $413,100 $413,100 $435,000 $435,000 $472,000 $472,000
11 Lift Station No. 14 Rehabilitation, Complete, Tested and Ready for Service 1 LS $183,263 $183,263 $203,000 $203,000 $234,800 $234,800 $275,000 $275,000 $280,000 $280,000
12 Lift Station No. 15 Rehabilitation, Complete, Tested and Ready for Service 1 LS $160,604 $160,604 $195,000 $195,000 $259,200 $259,200 $270,000 $270,000 $280,000 $280,000
13 Force Main Replacement by Sliplining 755 LF $160 $120,800 $40 $30,200 $93 $70,026 $50 $37,750 $55 $41,525
14 Force Main Replacement by Pipebursting 1,469 LF $160 $235,040 $65 $95,485 $39 $56,924 $106 $155,714 $150 $220,350
15 Force Main Replacement by Open Cut Trench 315 LF $200 $63,000 $77 $24,255 $87 $27,405 $73 $22,995 $75 $23,625
16 Water Main Replacement by Open Cut Trench 256 LF $250 $64,000 $120 $30,720 $131 $33,536 $160 $40,960 $275 $70,400
17 Imported Backfill Material 1,900 Ton $25 $47,500 $25 $47,500 $17 $31,825 $26 $49,400 $24 $45,600
18 Record Drawing Submittal 1 LS $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000
Subtotal $3,147,340.00 $3,536,160.00 $3,767,216.00 $4,094,319.00 $4,401,500.00
9.5% Tax $298,997.30 $335,935.20 $357,885.52 $388,960.31 $418,142.50
Total $3,446,337.30 $3,872,095.20 $4,125,101.52 $4,483,279.31 $4,819,642.50
McClure
BID TAB - Lift Station Rehabiltation - E9GA/c304
Engineers Estimate RAZZ Construction I and E Construction Derian
Packet Page 254 of 271
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AM-5037 8. L.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:5 Minutes
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee: Planning, Parks, Public Works Type: Action
Information
Subject Title
Authorization to approve easements for the Sewer Lift Station Rehabilitation Project.
Recommendation
Forward this item to the consent agenda for approval at the August 21, 2012 Council meeting.
Previous Council Action
None.
Narrative
The Sewer Lift Station Rehabilitation Project requires 3 temporary construction easements for Lift Station #4, 5 and 10. Lift
Station #4 and # 10 are located on Talbot Road north of Olympic View Drive and Lift Station #5 is on private property off of
3rd Ave near City Park. The City has received signed easements from the property owners. Attachment 1 is the signed
Temporary Construction Easements.
Attachments
Attachment 1 - Temp Construction Easements
Attachment 2 - Site Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 08/10/2012 11:01 AM
Public Works Phil Williams 08/10/2012 11:10 AM
City Clerk Sandy Chase 08/10/2012 11:12 AM
Mayor Dave Earling 08/10/2012 11:16 AM
Finalize for Agenda Sandy Chase 08/10/2012 11:17 AM
Form Started By: Megan Cruz Started On: 08/10/2012 10:00 AM
Final Approval Date: 08/10/2012
Packet Page 256 of 271
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AM-4995 9. A.
City Council Meeting / Committee Meetings
Meeting Date:08/14/2012
Time:10 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Renew Domestic Violence Coordinator Position with the City of Mill Creek.
Recommendation
Approve for consent agenda and for the Mayor to sign Interlocal Agreement with the City of Mill Creek.
Previous Council Action
None
Narrative
Since January 2007, the city of Edmonds and the City of Mill Creek by interlocal agreement have shared services of a
Domestic Violence Coordinator. The incumbent is a part-time City of Edmonds employee who has spent approximately 2/3
time here at Edmonds, with the balance at Mill Creek. This allocation between Mill Creek and Edmonds was based on the
previous interlocal agreement which expires July 24, 2012. Representative duties are to provide coordination of domestic
violence related cases between the victim, police department, prosecuting attorney’s office and courts of jurisdiction.
Additional duties include community education on domestic violence issues and training of department personnel relative to
domestic violence. Work is performed in a support position for and within the police department in a civilian capacity. Our
experience is that a Domestic Violence Coordinator can provide an effective level of service to DV victims, and to the overall
prosecution effort, that is difficult to match absent such a designated person. The employee would be supervised by the
Edmonds Police Department under Support Services. The police department is requesting authorization to continue the
agreement with Mill Creek as both agencies believe this is in the best interest of our citizens. The position will be covered
under the terms of the current Edmonds Police Officers’ Association contract. Funding for this position is already provided for
in the current General Fund Administrative Services.
The ILA has been reviewed by the City Attorney and is approved as to form.
Attachments
Edmonds/Mill Creek DV Coordinator ILA
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 08/07/2012 09:13 AM
Mayor Dave Earling 08/08/2012 11:46 AM
Finalize for Agenda Sandy Chase 08/09/2012 09:40 AM
Form Started By: James Lawless Started On: 07/26/2012 03:23 PM
Final Approval Date: 08/09/2012
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INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS, WASHINGTON
AND THE CITY OF MILL CREEK, WASHINGTON
FOR A DOMESTIC VIOLENCE COORDINATOR
THIS INTERLOCAL AGREEMENT (“Agreement”) is made and entered into on this 21st day of August,
2012, by and between the CITY OF EDMONDS, a Washington municipal corporation (hereinafter
referred to as “Edmonds”) and the CITY OF MILL CREEK, Washington municipal corporation
(hereinafter referred to as “Mill Creek”), each party having been duly organized and existing under the
laws of the State of Washington.
RECITALS
WHEREAS, Edmonds and Mill Creek each require services of a Domestic Violence Coordinator
to assist the Prosecutor and victims of domestic violence in each City;
WHEREAS, Edmonds is authorized by law to hire and retain an employee to provide domestic
violence coordination services to assist victims and the City Prosecutor in domestic violence cases for the
Municipal Court;
WHEREAS, Edmonds continues to require the domestic violence Coordinator services for the
benefit of Edmonds.
WHEREAS, Edmonds is amenable to allowing Mill Creek to compensate Edmonds in exchange
for receiving services that will be performed by the Edmonds Domestic Violence Coordinator under the
employment, direction, and supervision of Edmonds;
WHEREAS, RCW 39.34.080 and other Washington laws authorize any public agency to contract
with another agency to perform services and activities that each such public agency is authorized by law
to perform;
WHEREAS, Edmonds and Mill Creek have considered the costs for such services and skills
required, and determined it is in each of their best interest to enter into this agreement as authorized and
provided for by RCW 39.34.080 and other Washington law to share such services in cooperation with
each other; and
WHEREAS, this interlocal Agreement was authorized by the Edmonds City Council on August
21, 2012 and the Mill Creek City Council on _______________, 2012.
NOW THEREFORE, in consideration of the above and foregoing recitals, the payments to be
made, the mutual promises and covenants herein contained, and for other good and valuable
considerations, the parties hereto agree as follows:
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1. Purpose: This agreement is for Edmonds to provide the following services to Mill Creek (and as
itemized further in Attachment A):
a. The Domestic Violence Coordinator (hereinafter referred to as “DVC”) is employed by
Edmonds at all times, and is under the direction, supervision, and control of Edmonds.
b. In return for compensation, Edmonds shall direct the DVC to provide Mill Creek with
services for approximately 33% of the total work time by the DVC at mutually agreed
upon times and days. Both parties accept minor variation to the 66% of the total time to
Edmonds or 33% of the total time to Mill Creek. It is considered impractical to insure
precise distribution due to the variation of workload requirements on any particular day,
and distribution of holidays, sick, leave, and vacation days.
c. As the employer, Edmonds shall provide an office and all supplies necessary for the
DVC’s work. At the convenience of Mill Creek, Mill Creek may also provide an
alternative workspace in Mill Creek.
d. The DVC will work under Edmonds’ rules and directions. In the event that there is
conflict between Edmonds’ personnel activities and rules, and Mill Creek’s, then
Edmonds’ will prevail.
2. Duration: The term of the Agreement shall be from August 21, 2012 through December 31,
2017. The Agreement may be renewed for successive periods of five years, upon approval by
each respective City Council at the time of renewal.
3. Contacts: Notice regarding the Agreement terms, conditions, rates, or other communications
shall be addressed to:
City of Edmonds
Assistant Chief of Police
250 5th Avenue North
Edmonds, WA 98020
City of Mill Creek
Chief of Police
15728 Main Street
Mill Creek, WA 98012
4. Compensation from Mill Creek
a. For 2012, Mill Creek shall pay Edmonds an amount not to exceed $10,920.68, in
monthly installments of $910.06 as billed to Mill Creek by Edmonds, as its share of
the DVC yearly salary and benefits. Should the DVC position be vacant for a portion
of the month, Edmonds shall pro-rate the invoice accordingly.
Mill Creek understands that the DVC position is represented by Edmonds Police
Officers Association, Staff Support Group. Additionally, the salary for the position is
governed by the current Collective Bargaining Agreement (CBA) between the EPOA
and Edmonds and may increase as a result of negotiated Cost-of-Living Adjustments
(COLA), step increases, longevity pay, and pro-rated increases associated with the
Packet Page 265 of 271
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1% accreditation premium. Mill Creek further understands that Edmonds has
recently concluded negotiations with the EPOA and that the new CBA calls for a
1.5% salary increase. That increase is reflected in the amount stated above, but is
greater than the amount quoted in the letter dated October 25, 2011. Mill Creek will
be invoiced for its pro-rata share of all retroactive pay and benefits (Social Security,
L&I, and PERS 2) that may be due based on the new rate of pay for the DVC.
b. Edmonds will send the monthly invoice to the Mill Creek Chief of Police.
c. Should Mill Creek require services under the Agreement that require overtime pay
under Edmonds’ rules, Edmonds shall pay the overtime pay to the DVC and invoice
Mill Creek for reimbursement as soon as such costs are known to Edmonds.
d. In future budget cycles, Edmonds shall notify Mill Creek of any anticipated DVC
yearly salary and benefits rate increases, as described in Section 4(a), by October 15th
of the year preceding the effective date of any change. By budgeting sufficient funds
to pay the increased yearly salary rate, Mill Creek will be deemed to have approved
the change and the rate charged to Mill Creek under this Interlocal Agreement, which
shall thereby be deemed amended.
5. Record Keeping: Edmonds agrees to maintain records relative to the DVC employment, and to
make such records available to Mill Creek upon request.
6. Indemnification and Insurance: Edmonds shall indemnify Mill Creek, its officers, agents and
employees, from and against any claim, damages, loses, and expenses, including but not limited
to reasonable attorney’s fees, arising from Edmonds’ performance under this Agreement;
provided, to the extent the claim, damages, losses, and expenses are caused by intentional acts of
or by the concurrent negligence of Mill Creek, its officers, agents or employees, Edmonds’
indemnification obligation hereunder shall be limited to Edmonds’ proportionate share of liability
as agreed to by the parties to this Agreement or determined by a court of competent jurisdiction.
7. Termination: This Agreement may be terminated before expiration by written notice from either
party. Termination by such notice shall become effective 90 days after receipt of notice.
8. Governing Law: The parties hereto agree that, except where expressly otherwise provided, the
laws and administrative rules and regulations of the State of Washington shall govern in any
matter relating to this Agreement.
9. Entire Agreement: This Agreement represents the entire integrated Interlocal Agreement
between Edmonds and Mill Creek and supersedes all prior negotiations, representations, or
agreements on this matter, either written or oral.
Packet Page 266 of 271
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IN WITNESS WHEREOF, the above and foregoing Agreement has been executed in duplicate
by the parties hereto and made effective on __________________, 2012.
CITY OF EDMONDS CITY OF MILL CREEK
By: ______________________ By:_______________________
Mayor Dave Earling
ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED:
________________________ _________________________
Sandra S. Chase, City Clerk
APPROVED AS TO FORM APPROVED AS TO FORM
_________________________ __________________________
Office of the City Attorney
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Attachment A
City of
EDMONDS
Washington
DOMESTIC VIOLENCE COORDINATOR – Part Time
Department: Police
Bargaining Unit: Law Support FLSA Status: Non Exempt
Revised Date: January 2012 Reports To: Sergeant
POSITION PURPOSE: Under the supervision of a sergeant, responsible for the coordination of
domestic violence related cases between victims, police department, prosecuting attorney’s office and the
Courts of jurisdiction; provides victims of domestic violence with education; assists with safety planning
and refers them to community agencies as needed for safe housing or other immediate needs; makes
recommendations to the City Prosecutor regarding case outcomes and provides input to the Municipal
Court Judge regarding issuing/terminating No Contact Orders on criminal cases; provides support to
victims at court hearings and assists victims in understanding the civil and criminal legal system; provides
information and assistance related to obtaining civil protection orders.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in
this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not
be required to perform all duties listed and may be required to perform additional, position-specific duties.
• Supports, educates and assists victims of domestic violence through the criminal proceedings in
municipal and superior courts; provides information regarding criminal justice procedures and
appears with domestic violence victims at arraignments, pre-trial hearings, trials and other court
hearings as deemed necessary.
• Provides information to domestic violence victims regarding the benefits of prosecuting domestic
violence cases.
• Receives and reviews all police reports concerning domestic violence regardless if a crime has
occurred.
• Assists officers and detectives in obtaining evidence of domestic violence; takes photographs of
victims’ injuries, researches prior history of abuse and obtains medical records and document
findings in accordance with departmental policy.
• Contacts victims of domestic violence by phone to provide information or to set up appointments
to meet in person.
Packet Page 268 of 271
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• Assesses victim’s immediate needs (i.e. safe housing, income, etc.), helps victim develop a safety
plan; provides information regarding filing for and obtaining civil protection orders.
• Mails domestic violence related materials and community resource information to domestic
violence victims and meets with victims of domestic violence to provide case information,
domestic violence education, safety planning and referrals to community resources.
• Appears at court hearings related to domestic violence cases; provides input to the Prosecutor and
the Judge regarding No Contact Orders and attends arraignments and pretrial hearings.
• Updates domestic violence victims on the status of criminal cases after court hearings where
victims are not present.
• Reviews domestic violence cases with City Prosecutor to discuss best outcomes for each case and
makes charging and sentencing recommendations.
• Develops reference materials for use by court staff, prosecuting attorney and domestic violence
victims.
• Responds to telephone and walk-in requests for service and refers victims to social service or
community agencies as appropriate.
• Prepares statistical reports as directed and attends department staff meeting when requested.
• Keeps updated file information pertaining to all criminal cases via computer; communicates via
email with the Prosecutor and Probation Department regarding criminal cases and corresponds
with outside agencies and other professionals to discuss domestic violence related issues.
• Prepares required reports and other documents as required and assist in developing operational
policies and procedures. Assists in training department personnel relative to domestic violence.
• Maintains physical abilities as noted under Working Conditions (below).
• Performs other duties as assigned.
Required Knowledge of:
• Principles and dynamics of domestic violence.
• Federal, state and local laws relating to domestic violence, protection orders and No Contact Orders.
• City and department policies.
• Criminal justice system and procedures in municipal court and state court.
• Victimology and crisis intervention techniques.
• Locating and finding resources for victims’ assistance.
• Report preparation and record keeping.
• Effective communication principles and practices to include public relations.
• Current office procedures, methods, and equipment including computers and computer
applications such as word processing and spreadsheets.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Packet Page 269 of 271
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Required Skill in:
• Ability to manage multiple tasks, assignments and follow-up investigations.
• Responding effectively in crisis situations with a judgment free attitude.
• Working with individuals and agencies with a variety of backgrounds and purposes.
• Familiarity with community resources and ability to make appropriate referrals.
• Working directly with adult and child victims of domestic violence.
• Testifying accurately and effectively in court.
• Interviewing victims, witnesses, and suspects.
• Interpreting and administering policies and procedures sufficient to administer, discuss, resolve,
and explain them.
• Maintaining confidentiality and communicating with tact and diplomacy.
• Effective oral and written communication principles and practices to include public relations and
customer service.
• Current office procedures, methods and equipment including computers and computer
applications affecting work.
• English usage, spelling, grammar and punctuation.
MINIMUM QUALIFICATIONS:
Education and Experience:
Preferred education and experience are an Associate’s Degree in Social or Behavioral Science, Criminal
Justice, Psychology, or related field and prior experience in the legal system working in a non-profit
victim oriented program or within the criminal justice system performing domestic violence/victims
advocacy, assisting victims, or performing crisis/counseling intervention; OR an equivalent combination
of education, training and experience.
Licenses or Certifications:
Valid Washington State Driver License.
Must be able to successfully complete and pass background check.
May be required to successfully complete and pass other examinations as required by law or by city and
department policies and/or Civil Service Commission Rules and Regulations.
WORKING CONDITIONS:
Environment:
• Standard office environment.
• Driving a vehicle to conduct work.
Physical Abilities:
• Hearing, speaking, or otherwise communicating to exchange information with others in person or
on the telephone.
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• Sitting, standing or otherwise remaining stationary for extended periods of time.
• Operating a computer keyboard and camera.
• Ascending/descending stairs and walking.
• Lifting/carrying, pushing or pulling heavy items up to 50 pounds.
• Bending at the waist, kneeling or crouching or otherwise positioning oneself to accomplish tasks.
• Operating a computer keyboard.
Hazards:
• The nature of the position can involve situations which may present a danger to personal safety.
• Exposure to infectious disease.
Incumbent Signature: ____________________________________ Date: ________________________
Department Head: _______________________________________
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