S-06-146 Comments on 1st Draft Recording Documents.pdf
CE
th
ITY OF DMONDS
1215 ANE,WA98020
VENUE ORTH DMONDS
P: 425.771.0220 F: 425.771.0221 W: www.edmondswa.gov
HONEAXEB
DSD: PEB
EVELOPMENT ERVICES EPARTMENTLANNING NGINEERING UILDING
DATE: July 2, 2012
TO: Mr. Carmen Crispeno
Email: Crispeno@juno.com
FROM: Jennifer Machuga, Associate Planner Development Services Department
Jeanie McConnell, Engineering Program Manager Public Works Department
ST
RE: COMMENTS ON 1 DRAFT RECORDING DOCUMENTS
FOR CRISPENO SHORT PLAT, FILE NO. PLN20060146
Dear Mr. Crispeno:
The Planning and Engineering Divisions have reviewed the above draft recording documents, and it was
found that the following information, corrections, or clarifications will need to be addressed before review
can continue:
1.Note that the City cannot sign off on the final recording documents until final civil construction
approval has been given by the Engineering Division. Refer to the attached memorandum and
correction notice, both dated July 2, 2012, for additional information.
2.Provide a cover letter addressing how all of the conditions of the preliminary short plat approval have
been met.
3.All pages of the final recording documents must comply with the Snohomish County Auditors
recording requirements, which are available for your reference via the following link:
http://www1.co.snohomish.wa.us/Departments/Auditor/Divisions/Recording/. It appears that the draft
recording documents may not meet all of the recording requirements, including the minimum required
margins. It is the applicants responsibility to ensure compliance with the Auditors recording
requirements in order to avoid issues at the time of recording.
4.Under the Declaration of Subdivision Covenants heading on Sheet 1, directly above the line stating
in witness whereof, we set our hands and seals , please add the following statement: We certify
that we are the legal owners of interest in the property herein described, and we hereby certify that this
subdivision, with the declarations and conditions contained herein, is made of our free consent and
according to our desires.
5.Move the Acknowledgements section from Sheet 2 to Sheet 1 so that the notary blocks are on the
same page as the signatures. Since the first sheet is tight on space, it is recommended that you move
the subdivision map to the second sheet and provide all text (i.e. legal descriptions, declaration,
acknowledgements, approvals, hold harmless, easement and maintenance provisions, etc.) on the first
sheet.
6.A Treasurers Certificate is required on the face of the recording documents in order for the
Snohomish County Treasurer to confirm that all taxes and delinquent assessments for which the land to
be divided may be liable have been paid as of the date of recording. Please contact the Snohomish
County Treasurer for the required wording in order for the Treasurer to be able to sign off on the
recording documents.
7.Within the Hold Harmless Agreement on Sheet 1, change the last word of the third line from this
to the so that it states: hereby agree that the City of Edmonds shall be held harmless
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8.Under the Approvals heading on Sheet 1, please conduct the following:
a.Replace the statement Approved and authorized for recording by the City of Edmonds Planning
Division by: with the following statement: The subject final plat conforms to the approved
preliminary plat and all conditions of the preliminary approval and is approved and authorized for
recording by the City of Edmonds Planning Division by:
b.Replace the statement Approved and authorized for recording by the City of Edmonds
Engineering Division by: with the following statement: The survey date, layout of streets, alleys
and other rights-of-way, design of bridges, sewage and water system and other structures are
approved, and the subject final plat is authorized for recording by the City of Edmonds
Engineering Division by:
9.As requested in Condition 1.c of the short plat preliminary approval, please provide documentation that
the 30-foot wide easement shown on the original preliminary short plat plans has been relinquished.
10.All existing and new easements must be indicated on the plans. Please confirm that all existing and
new easements have been indicated. When indicating the easements, the existing easements must be
delineated on the map in addition to being referenced in the Notes section of the recording
documents. Since there are overlapping existing and new easements, please utilize varying line styles
in order to clearly show the boundaries of each easement. Enlarged details of each easement may also
be necessary in order to avoid confusion over the locations of the easements.
11.The civil construction plans indicate that the sewer line serving Lot 2 runs along the southern portion
of Lot 1. As such, a sewer easement must be provided along the southern portion of Lot 1 in benefit of
Lot 2. Please show a sewer easement consistent with placement of utilities as determined through the
civil construction design process.
12.A power easement must be provided near the northeastern corner of Lot 1 / northwestern corner of Lot
2 to provide for the existing power pole. Please determine proper location and provide such easement.
13.On the map, revise the label for the new access and utility easement along the western sides of Lots 1
and 3 to specify that it is a private easement. Is it the intention that one easement be established to
include access and utility functions in this location? Or, is the intention to provide two or more
separate easements: one for access, one for utilities, etc.? Clearly delineate the boundaries of all new
easements and specify easement widths and locations. Additionally, clarify where the boundary of the
existing access easement serving the adjacent property to the south (AFN 200112170859) is located in
comparison to the new access easement along the western sides of Lots 1 and 3.
14.In addition to indicating all existing and new easements on the map, please also provide Easement and
Maintenance Provisions for all new easements. The Easement Provisions section shall clearly state the
purpose of the easement, location, and beneficiaries. The Easement Maintenance Provisions shall
clearly state ownership and maintenance responsibilities. Refer to the attached example of Easement
and Maintenance Provision language.
15.When writing the Easement and Maintenance Provisions for the new easement(s) along the western
side of Lots 1 and 3 as discussed above, be sure to clearly identify the lots responsible for maintenance
of the separate access and utility functions provided within the easement(s). For example, Lot 2
should only have legal access through a specified portion of the easement and should not have legal
access through the entire length of the easement, nor should Lot 2 be responsible for maintaining the
entire length of the access road since Lot 2 will only utilize the northeastern portion of the easement
for access.
16.As stated in Condition 1.g.2 of the preliminary short plat approval, the gross and net areas of all three
lots must be provided on the recording documents. The gross areas of all three lots were provided on
the map, but the net areas were not provided. Thus, please provide the net area of each lot on the map.
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Net area is equivalent to gross area excluding the area of any vehicular access easements. When
calculating the net areas for each lot, keep in mind that as required by Condition 1 of the decision on
the modification request: Any alterations made to the existing and/or proposed ingress/egress
easements prior to recording may not cause the net area of Lot 1 to fall below 5,688 net square feet as
approved in the modification request.
17.The distances indicated on the map for a few of the line segments of the new property lines are not
consistent with the distances indicated within the legal descriptions for the new lots. As such, please
confirm all distances and bearings on the map and within the legal descriptions and correct any
discrepancies.
18.Condition 2 of the decision on the modification request states the following: A 6-foot high fence
and/or a row of plantings must be established along the western property line of Lots 1 and 3 to act as a
screen between these properties and the properties located directly west. Please indicate what has
been done to meet the requirements of this condition.
19.As required by Condition 1.b of preliminary short plat approval, the shed located near the southwestern
corner of Lot 3 must be removed prior to recording. Please indicate if this has been done. If it has not
yet been done, please remove the shed as soon as possible, keeping in mind that the Building Division
must first be contacted to determine if a permit is required for the demolition of the shed.
20.The final recording documents must be signed by your surveyor.
21.Note that all signatures on the final documents must be made in black ink. It is suggested, however,
that you submit the revised recording documents to staff for a second review prior to obtaining all
required signatures.
Please make the above changes and submit your updated recording documents to a Planner, Monday through
Friday between 8:00 AM and 4:30 PM. In addressing the above comments please keep in mind that
preliminary short plat approval will expire on August 17, 2012 (five years from date of decision on motion
for reconsideration) if final approval is not granted prior to expiration. It is strongly recommended that
you respond to all comments no later than July 16, 2012 in order to provide time to review the revisions
and complete any pending requirements.
Please feel free to contact Jennifer Machuga or Jeanie McConnell at 425-771-0220 or by e-mail at
Machuga@ci.edmonds.wa.us or Mcconnell@ci.edmonds.wa.us if you have specific questions regarding
these plan corrections.
Enclosures:
Memorandum from Jeanie McConnell, Engineering Program Manager, dated July 2, 2012
Engineering Division Correction Notice dated July 2, 2012
Example easement and maintenance provision language
Cc: File No. PLN20060146
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