Sunset Landing EIS RFP.pdf121 5th AVENUE NORTH . EDMONDS, WA 98020 ® (425) 771-0220 . FAX (425) 771-0221
Website: www d.edmonds.wa.us
DEVELOPMENT SERVICES DEPARTMENT
CITY OF EDMONDS
REQUEST FOR PROPOSALS
Consultant Services
Sunset Landing Contract Rezone Environmental Impact Statement
Submittal Due Date: February 28, 2011 at 4:00 PM
MIKE COOPER
MAYOR
The City of Edmonds, Washington is soliciting proposals from firms interested in providing Consultant
Services for the above project. This request for proposals (RFP) is being sent to a limited number of firms
agreed upon by the applicant and the City.
BACKGROUND
The City of Edmonds has received an application for a contract rezone for the property located at
190 Sunset Avenue South. The contract rezone is known as Sunset Landing and would rezone the
subject property from Community Business (BC) to General Commercial (CG and CG2) and would allow
for a mixed use, transit -oriented development on the site. Uses would be restricted to BC uses as
defined in Edmonds Community Development Code (ECDC) 16.50.010. Application materials describe a
development envelope consisting of two structures that include two levels of parking wrapped by
commercial spaces that form a "podium" for residential structures above. Each "podium" provides space
for two residential structures above, the southern one with a total height of 60 feet and the northern one
with a height of 75 feet. The development envelope would provide for approximately 30,000 square feet
of commercial space employing approximately 91 people and up to 360 residential units with a potential
of 836 people residing at the site. The proposal provides 423 parking stalls for commercial and
residential use.
The City of Edmonds acting as lead agency has determined that the project is likely to have a significant
adverse impact on the environment and that an Environmental Impact Statement (EIS) is required
pursuant to RCW 43.21C.030(2)(c). The City is using a phased review pursuant to WAC 197-11-060(5)
for this proposal. Scoping has been conducted and the elements of the environment to be covered in the
EIS have been determined.
Following the issuance of the Determination of Significance and subsequent public scoping, the City of
Edmonds has identified the following elements of the environment for discussion in the EIS:
Alternatives
1. No action — Development under Community Business (BC) zoning
2. Proposed Action — Contract Rezone from BC to General Commercial (CG and CG2) with 60 and 75
foot height limits
3. Third Alternative — Contract Rezone from BC to CG with 45 to 55 foot height limits
Phased Review
The City of Edmonds is planning a phased review pursuant to WAC 197-11-060(5). The following
elements of the environment are to be covered in detail in the Phase I Environmental Impact Statement;
1. Scenic Resource
a. How will the proposed heights impact views in Edmonds.
b. Conduct a viewshed analysis for the bowl area of Edmonds
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Sister City - Hekinan, Japan
c. Aesthetics: Include a shadow study and massing of the buildings in the viewshed analysis
(Assuming the development envelope is built out to the maximum as proposed in the contract
rezone application).
2. Transportation — Prepare a detailed Traffic Impact Analysis (TIA)
a. Assume full build out of the development envelopes
i. 360 residential units
ii. 30,000 square feet of commercial space
b. Include in the TIA
i. Transportation Systems — What are the impacts and benefits of the proposed development
on ferry traffic and bus and train systems.
ii. Vehicular Traffic
I. Expected Trips
A. Residential
B. Commercial
iii. Movement/circulation of people and/or goods
i. Address traffic flow
A. How will traffic access the site
B. Separation of residential and commercial
C. Parking
D. Note: Internal flow of traffic within the site may be addressed in Phase II of SEPA
review.
11. How will traffic get to the site
A. Impact on ferry traffic
B. Impact on other Edmonds streets
iv. Traffic Hazards
3. Relationship to existing land use plans
a. Edmonds Comprehensive Plan
b. Transportation Plan
c. Stormwater Comprehensive Plan
d. Sanitary Sewer System Comprehensive Plan
e. Streetsbape Plan
The following elements of the environment are to be covered in a more general nature in the Phase I
Environmental Impact Statement with more detailed analysis to be followed in the Phase it SEPA review
where appropriate.
1. Geology and soils/groundwater
a. Provide an updated geotechnical report of site conditions
b. Discuss typical methods of construction that may be employed and how the unique soils and
groundwater conditions on the site will be managed. Include discussion of seismic and
liquefaction hazards and potential risk to residents and merchants located within buildings.
2. Flooding
a. General discussion on the character of existing site flooding
i. Cause
ii. Frequency
iii. Duration
iv. How may sea level rise and climate change influence flooding issues?
b. Demonstrate that stormwater from the proposed development will not contribute to flooding.
3. Potential release of toxic or hazardous materials
a. Update Phase I Site Assessment for the property
b. Provide a general discussion on how the site could be cleaned up if the site is found to be
contaminated.
Additional information on the application is available on the City's online permitting system located at
https://perm its. ed monds.wa. us/citizen/PermitSearch M. aspx?search=Permit&CON I D=PT-LIVE;
search for permit number PLN20090051 and look under associate documents.
SUBMITTAL
One unbound original, four bound copies, and one electronic copy of the SOQ shall be submitted to the
City of Edmonds, Planning Division, 121 5th Ave North, Edmonds, WA 98020-3145. The deadline for
proposals by interested parties is February 28, 2011 by 4:00 PM. Respondents assume the risk of the
method of dispatch chosen. The City assumes no responsibility for delays caused by any delivery
service. Postmarking by the due date will not substitute for actual receipt of proposals. Proposals shall
not be delivered by facsimile transmission or other telecommunication or electronic means.
Proposals shall be limited to single space, typewritten pages, (minimum 12 point font) and shall be no
more than 30 pages (including resumes) and bound in a single volume. A page is defined as one side
of an 8'/z by 11 inch page. The following format and content shall be adhered to by each firm and
presented in the following order:
Proposal Evaluation Components/Criteria
A. Executive Summary: An executive summary letter should include the key elements of the
respondent's proposal and an overview of the consultant team and project manager. Indicate the
address and telephone number of the respondent's office located nearest to Edmonds,
Washington, and the office from which the project will be managed.
B. Approach: Describe your firm's work plan for this project, who is involved with the decision making
process for the development of the work plan, and the elements of the proposed work plan.
C. Budget: This EIS will likely be funded in discrete segments. When preparing the work plan for this
project, divide the project up into distinct segments and provide a budget for each distinct segment
as well as an overall budget for the project.
D. Related Firm Experience: Provide a listing of all firms on your proposed team, type(s) of expertise
that each firm can provide, and how long has each firm provided these type(s) of expertise.
Indicate if the prime consultant has worked with proposed sub-consultant(s) on similar projects in
the last three years. If yes, provide name of the project, each firm's role on the project and the
dates the services were performed. Limit examples to one project for each sub -consultant firm.
Provide a list of up to five projects that each firm on your project team has completed within the
last three years.
E. Qualifications of Proposed Project Manager: Provide up to three examples for the proposed
Project Manager that demonstrate their experience as a Project Manager on similar projects.
Include the dates, name of the client, and list responsibilities and tasks. Demonstrate familiarity
with relevant state and federal regulations and/or procedures. Identify three examples of the
ability to manage schedule, scope, budget, and changes that arise throughout the life of the
project.
F. Expertise of Key Staff (Prime and Sub Consultants): List each key team member's
role/responsibility on your proposed team. For each member, provide up to three examples of
prior relevant projects. Include the name of the project(s), dates of the project(s), and
roles/responsibilities for each team member on those project(s).
G. References/Past Performance: Provide reference information for a minimum of three (3) with a
maximum of five (5) similar projects for public sector clients in the last three (3) years. References
shall include the project name, dates of service on projects, dollar amount your firm received on
projects, contact name, contact phone number, and name of your project manager on projects.
The City's Evaluation Team will use the following criteria to evaluate each proposal:
Criteria
Points
Project Approach
0-15
Related Experience of Firms on Team
0-20
Qualifications of Proposed Project Manager
0-20
Expertise of Key Staff (Prime and Sub Consultants)
0-20
References/Past Performance
0-15
Estimated Budget
0-10
Maximum Points
100
The proposals will be the basis from which interested firms will be selected. Following the City staff
evaluation of the proposals received, selected firms will be invited to make oral presentations before the
City's Evaluation Panel. The City's representative will provide additional details outlining the preferred
content of the presentation to each firm or team of firms that are invited to participate. Upon completion
of the evaluation, the City's Evaluation Panel will select a firm based on all materials and information
presented.
Any firm failing to submit information in accordance with the procedures set forth in the RFP may be
subject to disqualification. The City reserves the right to change the qualifications schedule or issue
amendments to the RFP at any time. The City reserves the right, at its sole discretion, to waive
immaterial irregularities contained in the proposals. The City reserves the right to reject any and all
proposals at any time, without penalty. The City reserves the right to refrain from contracting with any
respondent. Firms eliminated from further consideration will be notified by mail by the City as soon as
practical.
The City of Edmonds encourages disadvantaged, minority, and women -owned firms to respond.
Direct any questions regarding this Request for Proposals to Kernen Lien, Associate Planner,
lien a.ci.edmonds.wa.us, 425-771-0220.
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