Swedish Phase 2 Precon Meeting Minutes.pdf
PRECONSTRUCTION MEETING AGENDA
Swedish Edmonds Ambulatory Care Center
City of Edmonds Phase 2
th
October 8 2014 1:15pm
Swedish Edmonds Ambulatory Care Center
th
Jobsite Office: 21727 76 Ave, Suite F, Edmonds, WA 98026
Scott Solberg Sellen JoAnne Zulaf City of Edmonds
Mark Bucek Sellen Patrick Lawler City of Edmonds
Dan Schnebele Sellen Kevin Zweber City of Edmonds
Jenna Shope Sellen John Westfall City of Edmonds
David Wachob Swedish Todd Wirtz Mayes Testing
Bryan Hall Swedish Mike Dolder Mayes Testing
Tyler Howren Swedish Jennifer Hempel Mayes Testing
Sage Shingle KPFF Robert Metcalfe GeoEngineers
Rachel Jenner NBBJ Wade Watkinson KPFF
Andris Lapins NBBJ Leif Bjorback City of Edmonds
Jim Norman Sellen
INTRODUCTIONS
A.City of Edmonds
a.Patrick is primary inspector, may be backed up by Chuck or Leif if needed.
B.Swedish Medical Center
a.GeoEngineers Geotechical Inspections
b.Mayes Testing Structural Special Inspections
i.Todd is project manager, will have several inspectors during construction
C.Sellen Construction General Contractor
SAFETY
A.PPE is required for all visitors on the jobsite.
B.All site visitors are requested to attend safety orientation (20 min), schedule with Norm (206) 255-
2163. Design Team safety orientation tentatively scheduled for 11/04/14.
C.Work Hours: M-F 7:00-6:00, Sat 10-6. No work Sundays or Holidays. Minimal off hours work is
allowed if not exceeding noise ordanance.
D.Fire Dept Access:
a)All hospital FDCs will remain accessible and unobstructed during construction.
b)Shut down hydrants used for temp water every night. Ok to leave meter on.
PRECONSTRUCTION MEETING AGENDA
Swedish Edmonds Ambulatory Care Center
City of Edmonds Phase 2
PROJECT SCOPE & SCHEDULE
A. Phases:
a)Phase 1: Parking Lot D improvements
Schedule Completion 10/17/14
b)Phase 2: Construction of new Ambulatory Care Center & surrounding site improvements.
October 20, 2014 thru October 2015
c)Phase 3: Renovation inside existing Hospital.
Sept 2015 thru April 2016
PERMIT STATUS
A.Building Permit Issued 9/29/14
B.Electrical Permit Pending submittal to L&I
C.Elevator Permit Pending submittal to L&I
D.Mechanical Permit In City Review.
E.Deferred Approvals: (Separate Permits)
a)Site Work (obtained 7/15/14)
b)Fire Sprinkler
Note on shop drawings separation between renovation area and new construction.
c)Fire Alarm
d)Fire Protection Footprint
e)Side Sewer
f)Water Meter
g)Right of way
h)Signage
i)Fire Connection
j)DAS (Antenna) Provide subcontractor test report to Fire Dept for final approval.
F.Deferred Submittals:
a)Submit to city electronically, submit per spec and plan requirements.
b)Add firestopping systems (products, ULs & EJs)
PRECONSTRUCTION MEETING AGENDA
Swedish Edmonds Ambulatory Care Center
City of Edmonds Phase 2
INSPECTION PROCEDURES
A.Inspection Request Protocol
a) Scheduling inspections
City Inspections: Schedule online, or directly with Pat as backup. If multiple systems are
being inspection, only submit 1 request online. Notify Pat ASAP if date/time changes for
requeted inspections, preferably in the office before 8:00am.
Fire Dept: Schedule via email to John W. & Kevin Z. Back up phone: (425) 775-7720
B.Inspection Reports
a)Each special inspection firm to submit to city weekly, copy distribution list
C.Sign-off process
a)Tracking progress of inspections (highlight plans, inspection log, etc)
b)Note grids/locations in inspection log for sign off, or include highlighted plan/map.
D.Special Inspections:
PRECONSTRUCTION MEETING AGENDA
Swedish Edmonds Ambulatory Care Center
City of Edmonds Phase 2
a)
b)City will issue phased occupancy, no TCO.
RECORD DOCUMENTS & CHANGE REVIEW PROCESS
A.Record Documents
a)Sellen will maintain city approved documents at jobsite office
b)RFI Posted record set will be available in PDF format
c)Sellen will provide half-size drawing sets for City and Mayes inspectors.
B.Changes
PRECONSTRUCTION MEETING AGENDA
Swedish Edmonds Ambulatory Care Center
City of Edmonds Phase 2
a)When are RFI changes required to go through plan check?
potential? Clarifications are OK for field review only, sizeable changes will required city review.
Pat will advise, Sellen will flag major changes early.
Sellen to cc Todd-Mayes on structural RFI responses.
b)
c)Addendum Structural Revisions Need to be submitted to City ASAP. NBBJ to submit hard copy
plans and calcs by end of week.
SITE LOGISTICS / ACCESS
A.See attached site logistics plan
QUESTIONS / COMMENTS
Todd-Mayes:
-Inspection and deficiency logs to remain on site. Todd will bridge current issues if inspectors
change. Notify Sage-KPFF of deficiencies in addition to regular inspection reports.
-Shop Inspections: Yakima needs to provide AISC cert to team for record. Shop welding must be
inspected, Yakima to schedule with Mayes. Sellen to send Yakima contact info to Mayes. Yakima
to submit welding procedures prior to fabrication.
Bob-GeoEngineers: Mud slabs are recommended for footings during winter.
Inspection Report Distribution List:
Scott Solberg Sellen Scott.Solberg@sellen.com
Mark Bucek Sellen Mark.Bucek@sellen.com
Jenna Shope Sellen Jenna.Shope@sellen.com
David Wachob Swedish David.Wachob@providence.org
Bryan Hall Swedish Bryan.Hall@providence.org
Sage Shingle KPFF Sage.Shingle@kpff.com
Tom Hudgins KPFF Tom.Hudgings@kpff.com
Wade Watkinson KPFF Wade.Watkinson@kpff.com
Scott Meurn KPFF Scott.Meurn@kpff.com
Rachel Jenner NBBJ rjenner@nbbj.com
Andris Lapins NBBJ alapins@nbbj.com
Patrick Lawler City of Edmonds Patrick.Lawler@edmondswa.gov
Leif Bjorback City of Edmonds leif.bjorback@edmondswa.gov
Todd Wirtz Mayes Testing TWirtz@MAYESTESTING.com
Robert Metcalfe GeoEngineers rmetcalfe@geoengineers.com
EmergencyEvacuation Area
Phase 2
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Swedish Edmonds ACC
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- Additional Filters installed- Filters monitored regularly- Add fans as necessary
Phase 2 Site Plan
Existing Hospital Air
Intakes.
7/24/14