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Willowdale-10-04-2012-email_corrections_easement_combined.pdf From:McConnell, Jeanie To:"Luke Thornton" Subject:RE: Willowdale Townhomes Date:Thursday, October 04, 2012 4:48:53 PM Attachments:Utility Easement Template.doc Hi Luke, Mike Clugston, Associate Planner, will follow up with you regarding the trees. A revision to the landscape plan may be required, but he can confirm for you exactly what is needed. For the remaining items on the project, my list of incomplete items includes: 1)Provide asbuilt for the development – utilities and frontage improvements. 2)Provide easement to City for water meters and fire hydrant located on private property. I’ve attached for you a typical easement form that can be used for this. The acceptance of the easement will need to go through City Council before it can be recorded. If you can complete the easement form and provide the required exhibit then I can move forward with the Council process. 3)Trash enclosures need to be constructed. 4)Backflow test reports need to be submitted to our water quality specialist. If you give them to me I can pass them on to her. Please let me know if you have any additional questions. Regards, Jeanie From: Luke Thornton \[mailto:lthornton@novastardev.com\] Sent: Thursday, October 04, 2012 6:49 AM To: McConnell, Jeanie Subject: RE: Willowdale Townhomes Hi Jeanie, I am just checking back in with you regarding the Willowdale Townhomes project. We have finished up the cleanup we were working on and would still like to get these 7 trees removed before we are finished. I’ve looked through all the paperwork on this project and have not found anything that was a condition of approval that these trees remain however we just wanted to run it through the City first incase a permit would be required. The trees are an issue to the property owner to the north with leaves falling and in the near future they will have to be removed in order to construct the new homes on these lots, the trees have over grown into the lots. The approved landscape plan for this project only stated that the 7 trees were to remain so if we need to plant some additional trees to replace the ones we want to remove just let us know. Can you please get back to me soon on this as we want to move out of here soon. Thanks From: McConnell, Jeanie \[mailto:Mcconnell@ci.edmonds.wa.us\] Sent: Tuesday, September 04, 2012 12:08 PM To: Luke Thornton Cc: Tom Barghausen Subject: RE: Willowdale Townhomes Hi, I will still provide a more thorough response for you, but quickly I wanted to note that schools are back in session beginning tomorrow so any scheduled lane closures would be best on another th week. September 28 is the first “No School” day, which might be a good day to target. Otherwise the work will just need to be performed between school start and end times and preferably not this week as traffic will be busier than normal on that stretch. Also, I haven’t been able to track down a right-of-way permit for Lakeridge. Do you know if they were given an application number? Thanks, Jeanie From: Luke Thornton \[mailto:lthornton@novastardev.com\] Sent: Tuesday, August 28, 2012 4:42 PM To: McConnell, Jeanie Cc: Tom Barghausen Subject: RE: Willowdale Townhomes Hi Jeanie, Thanks for getting back to me. That sounds good, just let me know what you have here. Also just so you know, Lakeridge our paving contractor has been in touch with the City regarding a lane closure th permit. They have requested that we complete the work on Sept 6 as they would like us off the th road prior to school starting which is on the 7. This is no problem and LakeRidge Paving will th complete the overlay of the site on the 6, it should only take about 4-5 hours if that. I will look forward to your call when you have had a chance to review the file. Thanks From: McConnell, Jeanie \[mailto:Mcconnell@ci.edmonds.wa.us\] Sent: Tuesday, August 28, 2012 3:51 PM To: Luke Thornton Subject: RE: Willowdale Townhomes Hi Luke, I received your email and I need to take a look at this file again before I can get back to you. Hopefully I can do that in the next couple of days. Thanks, Jeanie From: Luke Thornton \[mailto:lthornton@novastardev.com\] Sent: Monday, August 27, 2012 11:38 AM To: McConnell, Jeanie Cc: Tom Barghausen Subject: RE: Willowdale Townhomes Hi Jeanie, We are over at the Willowdale Town Home property having some landscape maintenance and cleanup work done and will be starting soon on some finish items such as the overlay paving and I have a couple of questions for you. 1)Lakeridge Paving, our contractor for completing the overlay paving required will be in this week to apply for a lane closure permit, we will need this to pave out the entrance rd to the site. I wanted to know if the City will require any inspection for the paving work? All of the iron has been raised to final grade however we may need to do some adjusting if it does not match properly. If inspections are required can you please give me a contact number for your inspector? 2)I also wanted to take this opportunity to see if there is any outstanding items required by the City for this project other than just the normal building permit process to finish the remaining builds. Are there any bonds left? Are there any bonds that are still required for this project? 3)One additional issue we are having is that the property owner to the north of the project has complained about the larger trees along our north boundary line. These trees will also be an obstruction for when a builder comes in to construct units. We would like to cut down and remove these 7 trees at this time. Would the City have any issue with this? Will we be required to obtain a permit or can we just remove them? Please let me know your thoughts on my questions above and we look forward to finishing up this project. Thanks From: McConnell, Jeanie \[mailto:Mcconnell@ci.edmonds.wa.us\] Sent: Wednesday, April 18, 2012 4:06 PM To: Luke Thornton Cc: Todd Kottsick; Tom Barghausen Subject: RE: Willowdale Townhomes R/W permit I have been able to confirm that this permit was finaled and so yes, this specific issue is considered closed. Thank you! From: McConnell, Jeanie Sent: Monday, April 16, 2012 7:12 AM To: 'Luke Thornton' Cc: Todd Kottsick; Tom Barghausen Subject: RE: Willowdale Townhomes R/W permit Good morning Luke, It looks like a final inspection was scheduled for last Friday, but I don’t know the results of that inspection yet. I’ll follow up with you soon. Thanks, Jeanie From: Luke Thornton \[mailto:lthornton@novastardev.com\] Sent: Friday, April 13, 2012 7:35 AM To: McConnell, Jeanie Cc: Todd Kottsick; Tom Barghausen Subject: RE: Willowdale Townhomes R/W permit Good morning Jeanie, Service Electric, our contractor stopped by the City of Edmonds on Wednesday of this week, they pick up the required business license and R/W permit and then went straight out to the work site to complete the required scope of work requested from Darren at the pre-construction meeting. Darren was notified of the completion as he had requested so he could reboot the system. At this time can we consider this one matter addressed and closed? From: McConnell, Jeanie \[mailto:Mcconnell@ci.edmonds.wa.us\] Sent: Thursday, April 05, 2012 2:57 PM To: Sharon Card Cc: Luke Thornton; Todd Kottsick Subject: RE: Willowdale Townhomes R/W permit st Yes, that’s fine. The City Clerks office is on the 1 floor. Please take care of that first and then bring the receipt upstairs to get the ROW permit issued. A business license number won’t be issued at the time of payment so as long as we can see a copy of the receipt we’re good. The ROW permit fee is $320. Thanks! From: Sharon Card \[mailto:sharon@secoinc.com\] Sent: Thursday, April 05, 2012 2:23 PM To: McConnell, Jeanie Cc: 'Luke Thornton'; 'Todd Kottsick' Subject: RE: Willowdale Townhomes R/W permit That is correct. I have the check cut for our Business License, however I was awaiting the acceptance of the Right of Way permit. Our Foreman will be taking care of both of these items on th Tuesday April 10. He will get the Business License then proceed with getting the Right of Way Permit. Is this acceptable to you? In addition, can I get the cost on the Right Of Way Permit? Thank you, Sharon Card Contract/Project Coordinator Service Electric Company, Inc. 360-568-6966 ph 360-568-9283 fax sharon@secoinc.com From: McConnell, Jeanie \[mailto:Mcconnell@ci.edmonds.wa.us\] Sent: Thursday, April 05, 2012 1:58 PM To:sharon@secoinc.com Cc: Tom Barghausen; lthornton@novastardev.com Subject: RE: Willowdale Townhomes R/W permit Sharon, The right-of-way permit is ready to issue pending issuance of a City business license. The permit application states that was in process, but I have confirmed with the City Clerks office today that it has not been updated. Please let me know when the business license has been obtained so I can issue this permit. Thank you, Jeanie From: McConnell, Jeanie Sent: Wednesday, April 04, 2012 4:21 PM To: 'Luke Thornton' Cc: Tom Barghausen; McConnell, Jeanie Subject: RE: Willowdale Townhomes R/W permit Hi Luke, I’m hoping to issue permit tomorrow. When do you think you schedule the work? Jeanie From: Luke Thornton \[mailto:lthornton@novastardev.com\] Sent: Monday, April 02, 2012 10:00 AM To: McConnell, Jeanie Cc: Tom Barghausen Subject: Willowdale Townhomes R/W permit Hi Jeanie, I’m just checking in on the status of the R/W traffic control permit for Service Electric to start the repair of the signal loop. Do you have an estimated date for the issuing of this permit? Luke Thornton Novastar Development, Inc nd 18215 72 Avenue South Kent, WA 98032 425-251-6110 206-743-2328 cell 425-251-8782 Fax Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 Grantor(s): Full Name(s) Grantee: City of Edmonds Abbreviated Legal: ADD Assessor's Property Tax Parcel No.: LIST UTILITY EASEMENT Property Address: ADD or N/A IN CONSIDERATION of benefits to accrue to the grantor(s) herein, the undersigned, Full Name(s), hereby grant(s) to the CITY OF EDMONDS, a Municipal Corporation, a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction and/or replacement of a \[Description of utility\] and necessary appurtenances, over, across, through, and below the following described property, and the further right to remove trees, bushes, undergrowth and other obstructions thereon interfering with the location, construction, operation, maintenance, repair, reconstruction and/or replacement of said \[Description of utility\] and necessary appurtenances, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as the following property: ADD LEGAL DESCRIPTION. The easement area is depicted in the drawing attached as Exhibit A. THE CITY agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided the grantor(s), their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. DATED THIS DAY OF 20 Full Name of Grantor(s) STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me Full Name of Grantor(s), to me known to be the individual(s) described in and who executed the within and foregoing instrument and acknowledged that they signed the same as their free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20_____ NOTARY PUBLIC in and for the State of Washington, residing at