2014.01.14 CC Committee Meeting Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
City Council Committee Meetings
January 14, 2014
6:00 p.m.
The City Council Committee meetings are work sessions for the City Council and staff. Members of the public are welcome to observe the
meeting, but public participation is limited to making comments at the end of the meeting with a 3 minute limit per person.
1.Finance Committee Meeting
Location: Jury Meeting Room
A.(5 Minutes)
AM-6484
Police Surplus Property
B.(5 Minutes)
AM-6485
Amendment of Certain Dog Licensing Fees (ECC 5.05.020)
C.(5 Minutes)
AM-6486
Contract for Services with PETDATA, INC. for Dog Licensing
D.(10 Minutes)
AM-6474
2013 November Budgetary Financial Report
E.(10 Minutes)
AM-6471
2013 General Fund Revenue Analysis through 11/30.
F.(5 Minutes)
AM-6470
Ordinance implementing residential parking permit fee increase in accordance with the
2014 adopted City budget.
G.(5 Minutes)
AM-6473
Interlocal Agreement with Public Hospital District No. 2, Snohomish County to Provide
an Exercise Program
H.(10 Minutes)Public comments (3-minute limit per person)
2.Parks, Planning & Public Works Committee
Meeting Location: Council Chamber
A.(10 Minutes)Docket of Proposed Comprehensive Plan Amendment and proposed re-zone for Unocal
Packet Page 1 of 317
A.(10 Minutes)
AM-6495
Docket of Proposed Comprehensive Plan Amendment and proposed re-zone for Unocal
lower yard. [Note: this item is continued from the December 10, 2013 Council
Committee meeting. The material included here is the same as was included in that
agenda item, with the addition of the 12/10/2013 Committee minutes.]
B.(5 Minutes)
AM-6482
Authorization for Mayor to sign a grant agreement with the Transportation Improvement
Board for the 228th St. SW Corridor Improvement project
C.(10 Minutes)
AM-6483
Authorization for Mayor to sign Local Agency Standard Consultant Agreement with
KPG for the 236th St. SW Walkway project and Professional Service Agreements for
the 15th St. SW Walkway and 238th St. SW Walkway projects
D.(10 Minutes)
AM-6489
Discussion and potential action regarding modifying or terminating Sunset Walkway
Project
E.(5 Minutes)
AM-6480
Authorization for Mayor to sign the First Amendment to the Interlocal Agreement with
the Lake Ballinger/McAleer Creek Watershed Forum.
F.(5 Minutes)
AM-6481
Quarterly Public Works Project Report
G.(5 Minutes)
AM-6488
Authorization for Mayor to approve acceptance and recording of an Asset Transfer
Agreement for 645 9th Avenue North
H.(5 Minutes)
AM-6479
Authorization for Mayor to approve acceptance and recording of a Deed of Dedication
for 321 2nd Ave N
I.(5 Minutes)
AM-6494
Discussion on the 2014 Pavement Preservation Program
J.(10 Minutes)Public comments (3-minute limit per person)
3.Public Safety and Personnel Committee
Meeting Location: Police Training Room
A.(15 Minutes)
AM-6461
Discussion and potential action on resolution adopting policy regarding Councilmember
participation by speaker phone or other technology.
B.(10 Minutes)Public comments (3-minute limit per person)
Packet Page 2 of 317
AM-6484 1. A.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Finance Type: Action
Information
Subject Title
Police Surplus Property
Recommendation
Staff recommends that all property other than the ballistic vests be sent to Propertyroom.com for auction,
or be disposed of as noted in the attached document. Staff recommends and requests that this agenda item
be forwarded to the full Council for approval via the Consent Cgenda.
Previous Council Action
N/A
Narrative
From time to time the Police Department has surplus property that must be disposed of. The items listed
in the attached document are no longer used by the department because they are either outdated or no
longer servicable. The property listed will either be auctioned, destroyed, or in the case of the ballistic
vests, returned to the manufacturer for recycling.
Attachments
December 2013 Surplus Property List
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/09/2014 08:01 AM
Mayor Dave Earling 01/09/2014 08:35 AM
Finalize for Agenda Scott Passey 01/09/2014 08:39 AM
Form Started By: James Lawless Started On: 01/08/2014 05:24 PM
Final Approval Date: 01/09/2014
Packet Page 3 of 317
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Packet Page 5 of 317
Da
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Packet Page 6 of 317
AM-6485 1. B.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Finance Type: Action
Information
Subject Title
Amendment of Certain Dog Licensing Fees (ECC 5.05.020)
Recommendation
Staff recommends and requests that this agenda item be forwarded to full Council for approval via the
Consent Agenda
Previous Council Action
This item was presented as part of the 2014 budgetary process and was included as part of a decision
package addressing the utilization of an outside vendor for all aspects of pet licensing. That decision
package was approved by Council with the approval of the overall budget.
Narrative
As part of the 2014 budgetary process, a decision package was submitted by the Police Department that
recommended the utilization of an outside vendor for all aspects of pet licensing. This includes the
issuance of licenses via an on-line application, the receipt of all associated fees, and the mailing of annual
renewal notices to pet owners already licensed. As part of the overall proposal, it was recommended that
certain fees charged for licenses be raised as they had remained unchanged for over 25 years. That
decision package was approved as part of the overall 2014 budget. As a result, all fee are set by
Edmonds City Code, necessitating this change.
The included code language was prepared by the Edmonds City Attorney's Office, is approved as to
form, and is reflective of the proposed increases that were included in the aforementioned decision
package.
Attachments
Dog License Decision Package
Draft Ordinance Amending Dog Licensing Fees
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/09/2014 08:01 AM
Mayor Dave Earling 01/09/2014 08:36 AM
Finalize for Agenda Scott Passey 01/09/2014 08:39 AM
Form Started By: James Lawless Started On: 01/08/2014 05:38 PM
Packet Page 7 of 317
Final Approval Date: 01/09/2014
Packet Page 8 of 317
Decision Package Request Form
Decision Package Title:
Fund Number:
Department Number/Name:
Cost Center Number:
Preparer:
Decision Package Description:
Decision Package Justification:
Decision Package Costs 2014 2015 2016 2017 2018
Salaries (11)- - - - -
Overtime (12)- - - - -
Benefits (23)- - - - -
Uniforms (24)- - - - -
Supplies (31)- - - - -
Small equip (35)- - - - -
Prof. Services (41)10,660 9,660 9,660 9,660 9,660
Communication (42)- - - - -
Travel (43)- - - - -
Advertising (44)- - - - -
Rental/Lease (45)- - - - -
Repair/Maint (48)- - - - -
Miscellaneous - - - - -
Capital Equipment (64)- - - - -
Other:- - - - -
Total Expenses 10,660 9,660 9,660 9,660 9,660
Decision Package Revenue:2014 2015 2016 2017 2018
New Revenue:39,540 40,540 40,540 40,540 40,540
Existing Resources:(28,880) (30,880) (30,880) (30,880) (30,880)
Total Revenue 10,660 9,660 9,660 9,660 9,660
Source of New Revenue:
Animal Licensing
Assistant Chief of Police Jim Lawless
The department's animal control/ordinance enforcement officers currently process, issue and track all aspect of animal
licensing for the City of Edmonds. This requires approximately 500 hours of their combined staff time per year. A vendor has
been identified that will take over these duties at a cost equal to less than one half what is currently being expended by
undertaking this task in-house. Contracting with a vendor would free the officers up for other, non-clerical tasks that are
consistent with their positions. The current license fee structure has been in place for over 25 years without adjustment.
Under the current fee structure, and when factoring in the staff expense associated with issuing licenses, the City loses $1,738
dollars per year on the licesing function. If the City were to go with an outside vendor for licensing services and adopt a new
fee structure, $40,540 of new revenue could be generated per year. If both the contracting of licensing services and the fee
increase are adopted, there will be a significant increase in capacity to respond to animal control and parking enforcement
issues, with an overall improved efficiency within the Animal Control/Ordinance Enforcement Unit of the Police Department.
Cost savings realized from contracting animal licensing services and increased licensing fees. The
new revenue is assuming that we go with the outside vendor and the proposed fee increases are
implemented.
Sources of Existing Resources:
001.000
This package proposes utilizing an outside vendor for all aspects of animal licensing for the city. In addition, this package
proposes increasing animal licensing fees which have not been adjusted in 25+ years. The proposed fee increases are at the
urging, and with the support, of the Finance Director. The fee increases are as follows: Altered animals would go from a
current rate of $5 to $15; and, the senior discount rate for altered animals would go from a current rate of $3 to $5;Unaltered
animals would go from a current rate of $10 per year to $40 per year. The difference in altered and ulaltered licenses fees is in
order to encourage altering. This has been successful in that approximately 90% of the licenses issued are in fact for altered
animals. This proposed increase is slightly below the average 25 other jurisdictions throughout the state that provide pet
licenses to their citizens.
410
521.7100.410
1 Packet Page 9 of 317
- 1 -
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CERTAIN DOG LICENSING FEE PROVISIONS OF
ECC 5.05; PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
WHEREAS, the City of Edmonds has determined that it is appropriate to raise certain
dog licensing fees, as set forth in the City of Edmonds’ Animal Control regulations, ECC 5.05; and
WHEREAS, the City of Edmonds wishes to revise ECC 5.05 to raise the dog licensing
fees as recommended by City staff; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Subsection .020(C) of ECC 5.05 Animal Control is hereby amended to read
as follows (deleted text in strike-through; new text in underline):
5.05.020 Dog licensing.
…
C. License Tags Issued and Fees. The police department, or such other person, firm or
entity authorized by the city council, shall issue a dog license upon the payment of a fee
as provided for by this subsection. Upon issuance of a license, a metal tag corresponding
to the number of the application shall be furnished to the applicant.
1. The applicant shall cause the same to be attached to the dog. Tags shall not be
transferable from one dog to another.
2. The following fees shall be paid for licenses required under this chapter:
a. For spayed females or neutered males with a veterinarian certificate or signed affidavit:
an annual license fee of $5.00$15.00; provided, that a $3.00$5.00 fee shall be charged to
persons over the age of 65;
b. For dogs less than six months but over three months of age, temporary tags issued: a
license fee of $5.00. Persons over the age of 65 shall receive a rebate of $2.00 at the time
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of relicensing, upon certification by a veterinarian that the dog has been spayed or
neutered;
c. Unspayed females and unneutered males over six months of age: $18.00$40.00;
d. Replacement of metal tag: $1.00.
3. An owner of an animal previously licensed for which a “permanent” license has been
issued under the provisions of this section as the same existed prior to December 16,
1986, shall not be required to relicense or renew said license for such animal.
…
Section 2. Severability. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after
passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
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- 3 -
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2014, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CERTAIN DOG LICENSING FEE PROVISIONS OF
ECC 5.05; PROVIDING FOR SEVERABILITY; AND SETTING AN
EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2014.
CITY CLERK, SCOTT PASSEY
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AM-6486 1. C.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Finance Type: Action
Information
Subject Title
Contract for Services with PETDATA, INC. for Dog Licensing
Recommendation
It staff's recommendation and request that this item be forwarded to full Council for approval via the
Consent Agenda.
Previous Council Action
This item was presented as part of the 2014 budgetary process and was included as part of a decision
package addressing the utilization of an outside vendor for all aspects of pet licensing. That decision
package was approved by Council with the approval of the overall budget.
Narrative
As part of the 2014 budgetary process, a decision package was submitted by the Police Department that
recommended the utilization of an outside vendor for all aspects of pet licensing. This includes the
issuance of licenses via an on-line application, the receipt of all associated fees, and the mailing of annual
renewal notices to pet owners already licensed. The decision package was approved by Council as part of
the overall 2014 budget process.
Attached is the contract for those services which will be completed by PETDATA, INC. The contract
has been reviewed and approved as to form by the City Attorney's Office.
Attachments
Dog License Decision Package
Petdatacontract
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/09/2014 08:01 AM
Mayor Dave Earling 01/09/2014 08:36 AM
Finalize for Agenda Scott Passey 01/09/2014 08:39 AM
Form Started By: James Lawless Started On: 01/08/2014 06:28 PM
Final Approval Date: 01/09/2014
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Decision Package Request Form
Decision Package Title:
Fund Number:
Department Number/Name:
Cost Center Number:
Preparer:
Decision Package Description:
Decision Package Justification:
Decision Package Costs 2014 2015 2016 2017 2018
Salaries (11) - - - - -
Overtime (12)- - - - -
Benefits (23)- - - - -
Uniforms (24)- - - - -
Supplies (31)- - - - -
Small equip (35)- - - - -
Prof. Services (41)10,660 9,660 9,660 9,660 9,660
Communication (42)- - - - -
Travel (43)- - - - -
Advertising (44)- - - - -
Rental/Lease (45)- - - - -
Repair/Maint (48)- - - - -
Miscellaneous - - - - -
Capital Equipment (64)- - - - -
Other:- - - - -
Total Expenses 10,660 9,660 9,660 9,660 9,660
Decision Package Revenue:2014 2015 2016 2017 2018
New Revenue:39,540 40,540 40,540 40,540 40,540
Existing Resources:(28,880) (30,880) (30,880) (30,880) (30,880)
Total Revenue 10,660 9,660 9,660 9,660 9,660
Source of New Revenue:
Animal Licensing
Assistant Chief of Police Jim Lawless
The department's animal control/ordinance enforcement officers currently process, issue and track all aspect of animal licensing for
the City of Edmonds. This requires approximately 500 hours of their combined staff time per year. A vendor has been identified that
will take over these duties at a cost equal to less than one half what is currently being expended by undertaking this task in-house.
Contracting with a vendor would free the officers up for other, non-clerical tasks that are consistent with their positions. The current
license fee structure has been in place for over 25 years without adjustment. Under the current fee structure, and when factoring in
the staff expense associated with issuing licenses, the City loses $1,738 dollars per year on the licesing function. If the City were to
go with an outside vendor for licensing services and adopt a new fee structure, $40,540 of new revenue could be generated per year.
If both the contracting of licensing services and the fee increase are adopted, there will be a significant increase in capacity to
respond to animal control and parking enforcement issues, with an overall improved efficiency within the Animal Control/Ordinance
Enforcement Unit of the Police Department.
Cost savings realized from contracting animal licensing services and increased licensing fees. The
new revenue is assuming that we go with the outside vendor and the proposed fee increases are
implemented.
Sources of Existing Resources:
001.000
This package proposes utilizing an outside vendor for all aspects of animal licensing for the city. In addition, this package proposes
increasing animal licensing fees which have not been adjusted in 25+ years. The proposed fee increases are at the urging, and with
the support, of the Finance Director. The fee increases are as follows: Altered animals would go from a current rate of $5 to $15;
and, the senior discount rate for altered animals would go from a current rate of $3 to $5;Unaltered animals would go from a current
rate of $10 per year to $40 per year. The difference in altered and ulaltered licenses fees is in order to encourage altering. This has
been successful in that approximately 90% of the licenses issued are in fact for altered animals. This proposed increase is slightly
below the average 25 other jurisdictions throughout the state that provide pet licenses to their citizens.
410
521.7100.410
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Decision Package Request Form
Decision Package Title:Animal Licensing
2 Packet Page 16 of 317
AGREEMENT FOR ANIMAL LICENSING SERVICES
__________________________
THIS AGREEMENT FOR ANIMAL LICENSING SERVICES (“Agreement”) is made and entered into by and
between the City of Edmonds, Washington, hereinafter called “CITY,” and PETDATA, INC., a Texas for-profit
corporation, hereinafter called “CONTRACTOR,” as of the date last signed by a party as reflected on the signature
page of this Agreement (“the Execution Date”).
For good and valuable consideration, CITY and CONTRACTOR agree as follows:
1. SERVICES
For the consideration set forth below, CONTRACTOR agrees to provide to CITY the animal licensing services
described under “CONTRACTOR’s RESPONSIBILITIES” in Exhibit A, attached hereto and incorporated herein by
reference (collectively, the “Services”), upon the terms and conditions of this Agreement. The Services relate to
CITY’s licensing and registration of pets. CITY agrees to perform “CITY’s RESPONSIBILITIES” described in
Exhibit A. In the event of any conflict between any of the contents of Exhibit A and any of the provisions of the
main body of this Agreement, the provisions of the main body of this Agreement will prevail.
2. OVERSIGHT AND COORDINATION
All Services shall be performed to the reasonable satisfaction of CITY, as reasonably determined by CITY’s
Administrator or other person whom CITY shall from time to time designate to monitor the performance of the
Services by CONTRACTOR. CITY agrees to promptly notify CONTRACTOR of the name and contact information
of the person who will monitor the performance of the Services on behalf of CITY, and to promptly notify
CONTRACTOR of any changes to CITY’S monitoring designee or the contact information for CITY’s monitoring
designee.
3. PERFORMANCE OF SERVICES
CONTRACTOR acknowledges that, prior to signing this Agreement, CONTRACTOR has become familiar with the
scope of the Services required under this Agreement. Subject to CONTRACTOR’s fulfillment of its obligations
under this Agreement, the means, methods, timing, and manner of performing the Services shall be within the sole
discretion of CONTRACTOR. CONTRACTOR may perform the Services at such location(s) that CONTRACTOR
may from time to time determine, and shall not be required to perform any of the Services at a CITY location. CITY
acknowledges that CONTRACTOR shall not be obligated to commence the performance of the Services until the
Commencement Date, as hereinafter provided. CONTRACTOR shall not be responsible or liable to CITY or any
third party for any delays, errors or omissions in the performance of the Services or any losses or damages sustained
by CITY or any third party that are caused by (i) CITY or any of CITY’s employees or agents, (ii) the inaccuracy,
incompleteness, or other insufficiency of any data furnished by or on behalf of CITY to CONTRACTOR under or in
connection with this Agreement, or (iii) any other items furnished by or on behalf of CITY to CONTRACTOR
under or in connection with this Agreement.
4. CUSTOM SUPPLIES
If CITY requests that CONTRACTOR utilize specific supplies in connection with the performance of the Services,
such as, for example, forms, brochures, or rabies books, CITY will provide those supplies to CONTRACTOR
without charge.
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5. BANK ACCOUNTS
Licensing fees and any other amounts that are collected by CONTRACTOR for the benefit of CITY under this
Agreement will be deposited into an account of one of the following types that is from time to time designated by
CITY (a “Bank Account”):
A. An account established and maintained by CITY in its name at a bank or other financial institution (a
“CITY Account”); or
B. A separate account established and maintained by CONTRACTOR at a bank or other financial institution
selected by CONTRACTOR in which will be deposited funds that relate solely to this Agreement (a “Maintained
Account”).
CITY will initially designate the type of Bank Account to be utilized hereunder in a notice that CITY will deliver to
CONTRACTOR during the Transition Phase in accordance with Section 11. CITY may thereafter change the
designation of the type of Bank Account to be utilized hereunder from time to time upon notice to CONTRACTOR,
and CONTRACTOR will have a reasonable time in order to effect any such requested change. CITY will reimburse
CONTRACTOR for all out-of-pocket expenses incurred by CONTRACTOR in connection with any change in the
type of Bank Account utilized hereunder. CITY acknowledges and consents that CONTRACTOR may make an
initial deposit into a Maintained Account from CONTRACTOR’s funds in order to establish the account, which
initial deposit will be refunded or otherwise reimbursed to CONTRACTOR
6. COMPENSATION TO CONTRACTOR
In consideration of the Services, CONTRACTOR shall be entitled to the following compensation:
A. Basic Fees.
CITY shall pay to CONTRACTOR the following fees for all animal licenses issued during the term of this
Agreement, regardless of whether they are issued by CITY, CONTRACTOR, veterinarians, or any other persons:
1) $3.90 per license for a one-year license or a replacement tag.
2) $2.00 for each additional year after year one if there are multi-year licenses.
3) $2.50 collection service fee for each late fee, if any, paid by a Licensee during the term of this
Agreement.
If the United States Postal Service increases its postage rates during the term of this Agreement, the parties agree
that CONTRACTOR may adjust its fees under this Section 6A from time to time in order to compensate
CONTRACTOR for actual increased postage costs. CONTRACTOR will notify CITY thirty days prior to the date
that any increase described in this paragraph will go into effect.
The fees paid to CONTRACTOR under this Section 6A are further subject to reasonable adjustment in the event that
CITY adds, modifies or eliminates any fees that are charged to Licensees during the term of this Agreement. CITY
and CONTRACTOR agree to negotiate any such reasonable adjustments in good faith.
As used in this Agreement, the term “Licensee” refers to any person who applies for an animal license to be issued
by or on behalf of CITY.
B. Start-Up Fee.
CITY shall pay to CONTRACTOR, a $1,000, one-time only, “Start-Up Fee”. The Start-Up Fee is due and payable
within five business days after the Execution Date. There are no Start-Up Fees for term extensions or renewals.
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C. Additional Service Fees or Costs.
The following fees or cost reimbursements will apply to the extent that the corresponding services described below
are requested by CITY:
1) Cost of Bank Account. CITY will be responsible for all out-of-pocket costs related to any Bank
Account. CITY will reimburse CONTRACTOR on a monthly basis for any out-of-pocket costs for
a Bank Account that are paid by CONTRACTOR. CITY may request copies of the bank
statements for a Maintained Account at any time and CONTRACTOR will provide available bank
statements for that Maintained Account within five business days after a request is received by
CONTRACTOR.
2) Bank Deposit Mailing Fees. If CITY requires CONTRACTOR to deposit money into a CITY
Account other than at a branch located in the city where CONTRACTOR’s principal office is
located, CONTRACTOR may make any deposit to that CITY Account by means of any form of
U.S. Mail or overnight delivery service, and the actual cost to transmit the deposits to the required
bank location will be borne by CITY and included in invoices submitted to CITY for the Services.
3) Postal Box/Mail Forwarding Fee. If CITY requests CONTRACTOR to establish a local post
office box for mail collection and forwarding, CITY will pay or reimburse CONTRACTOR for
the actual costs of mail box rental, mail forwarding and postage fees.
4) Supply Fee. If CITY requests changes to supplies which it has previously approved, including but
not limited to fee or program changes, CITY will be responsible for the actual costs associated
with changing, replacing or discontinuing the use of the previously approved supplies. If CITY
terminates this Agreement for any reason other than for cause, CITY will remain responsible for
the actual cost of supplies purchased on its behalf.
5) Lock Box Fees. If CITY utilizes a lockbox, the actual fees and costs associated with the lockbox,
including the cost to forward mail to CONTRACTOR from a lockbox, shall be borne solely by
CITY.
D. Charges to Licensees.
CITY agrees that CONTRACTOR may charge and collect the following fees directly from Licensees, and
CONTRACTOR shall be entitled to retain any such fees so collected as part of CONTRACTOR’s compensation
under this Agreement, except as otherwise provided below:
1) $1.95 for each on-line transaction engaged in by a Licensee.
2) CONTRACTOR may charge a fee to a Licensee of no more than $25.00 (or, if lower, the
maximum amount permitted by applicable law from time to time in effect) for each check or other
payment from that Licensee that is returned uncollected for any reason. Any such returned item
fee related to a Maintained Account that is actually collected shall be deposited into the
Maintained Account and shall be for the benefit of CITY; otherwise the fee shall be retained by
CONTRACTOR.
7. MODIFICATIONS OF SERVICES
If CITY requests Services in addition to those described in this Agreement, and CONTRACTOR agrees to provide
those additional Services, then CONTRACTOR shall be entitled to additional compensation for those additional
Services as shall be agreed upon by CONTRACTOR and CITY in a written modification to this Agreement that is
signed by CITY and CONTRACTOR. CONTRACTOR shall not be required to perform any such additional
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Services unless and until the parties have entered into a written modification of this Agreement. CITY may
determine after the Execution Date that certain portions of the Services are no longer necessary, in which event
CITY shall notify CONTRACTOR of the portions of the Services that are no longer required, and CONTRACTOR
shall be relieved of the responsibility for performing those portions of the Services. However, there shall be no
adjustment in CONTRACTOR’s compensation hereunder for any portions of the Services that CONTRACTOR is
not required to perform.
8. REPORTS
A. Reports from CONTRACTOR. Within 15 business days after the end of each calendar month during the
term hereof, CONTRACTOR will submit an animal licensing summary report for the preceding calendar month to
CITY in a format that is mutually agreed upon by CITY and CONTRACTOR. Any such report may be transmitted
electronically or by any other means.
B. Reports from CITY. Within 10 calendar days after the end of each calendar month during the term hereof,
CITY will submit a report to CONTRACTOR of all license fees that CITY has received during the preceding
calendar month from Licensees, veterinarians or any other source other than CONTRACTOR. Any such report may
be transmitted electronically or by any other means.
9. PAYMENTS
A. CITY Account Used. If and for so long as a CITY Account is utilized hereunder, the following provisions
shall apply (and the provisions of Section 9B shall be inapplicable):
Within 15 business days after the end of each calendar month, CONTRACTOR will submit to CITY an invoice with
supporting documentation for the compensation due CONTRACTOR under this Agreement for that calendar month.
CITY will pay CONTRACTOR the invoiced amount by means of check, ACH payment or other form of payment
acceptable to CONTRACTOR within 30 days after the date CONTRACTOR submits the invoice to CITY. Invoices
that are not timely paid will, at CONTRACTOR’s option, bear interest from the 30th day after the date that
CONTRACTOR submits the invoice to CITY until paid at a rate equal to the lesser of (i) 18% per annum or (ii) the
maximum annual rate of interest permitted from time to time under applicable law (or if those rates are the same,
then at the rate determined under either clause). Invoices will be submitted electronically to the e-mail address that
CITY shall from time to time provide CONTRACTOR for the submission of invoices or in such other manner as
CITY may from time to time request in writing to CONTRACTOR and that is acceptable to CONTRACTOR.
B. Maintained Account Used. If and for so long as a Maintained Account is utilized hereunder, the following
provisions shall apply (and the provisions of Section 9A shall be inapplicable):
Within 15 business days after the end of each calendar month, CONTRACTOR shall remit to CITY the residual
amount, if any, of all license fees collected by CONTRACTOR hereunder during the preceding calendar month after
deducting therefrom all fees, costs, expenses, and reimbursements due CONTRACTOR hereunder. If at any time the
funds in the Maintained Account are not sufficient to fully pay amounts due to CONTRACTOR hereunder, then
CONTRACTOR may recoup any shortfall from any subsequent payments due to CITY under this paragraph until all
sums due CONTRACTOR have been fully paid.
C. Direct Collections by CITY. If CITY collects any animal license fee or any other amount that is subject to
this Agreement directly from a Licensee, veterinarian or other source, other than CONTRACTOR, CITY may either
forward the amount collected to CONTRACTOR within fifteen business days for deposit into a Maintained
Account, if a Maintained Account is in effect, or retain the amount. In either event, CITY shall report the amount so
collected to CONTRACTOR in accordance with Section 8B so that the fee(s) due CONTRACTOR hereunder with
respect to the amount collected by CITY may be determined and paid in accordance with this Agreement.
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10. TERM
The initial term of this Agreement will commence on the Execution Date and will expire at the close of business on
the last day of the 36th full calendar month after the Commencement Date, unless this Agreement is sooner
terminated in accordance with other provisions of this Agreement.
This term of this Agreement will automatically be extended for up to two additional periods of one-year each.
Subject to the limit on the number of extensions provided in the preceding sentence, the term of this Agreement will
be automatically extended for an additional one-year period upon the expiration of the then current term (as it may
have previously been extended) unless either party notifies the other party of its intention not to extend the term not
later than 90 days prior to the expiration of that then current term. If the term of this Agreement is extended in
accordance with this paragraph, then each of the basic fees payable to CONTRACTOR under Section 6A shall be
increased by a mutually agreed upon amount, which shall be not more than 3% of the then current amount for that
respective fee, throughout the period of such extension.
11. TRANSITION PHASE
The period beginning on the Execution Date and expiring at the close of business on the 60th day thereafter is
referred to as the “Transition Phase.” CONTRACTOR shall begin processing licenses within a reasonable time
following the Transition Phase subject to CITY’s timely fulfillment of its obligations under this Section 11.
CONTRACTOR, in its discretion, may begin processing licenses prior to the expiration of the Transition Phase.
CITY acknowledges that any delay in the performance of its obligations under this Section 11 may result in a delay
in the commencement of the Services. The date on which CONTRACTOR commences the processing of licenses
hereunder is referred to in this Agreement as the “Commencement Date.” CONTRACTOR shall notify CITY of the
Commencement Date within a reasonable period before or after the Commencement Date.
During the Transition Phase:
A. License Data.
CITY shall provide historical license data files consisting of licenses older than 90 days within five business days
after the Execution Date. The said historical data shall be made available to CONTRACTOR in an electronic format.
that is readily importable by CONTRACTOR.
B. Deliverables.
Within five days after request from CONTRACTOR, CITY shall provide to CONTRACTOR agreed upon supplies,
data, feedback, process information, the initial designation regarding the type of Bank Account under Section 5, and
required approvals for items such as form designs (collectively, “Deliverables”). Deliverables may be requested
throughout the Transition Phase.
C. Tags.
CITY shall purchase, at CITY’s expense, and cause to be delivered to CONTRACTOR license tags that meet
CONTRACTOR’s specifications, which have been provided to CITY.
12. PERMITS AND REQUIREMENTS
A. Permits.
CONTRACTOR shall obtain the necessary permits(s), if any, required by CITY or its governing ordinances for the
performance of the Services. CITY agrees to provide CONTRACTOR with a list of any and all such permits and to
cooperate and assist CONTRACTOR in good faith to aid CONTRACTOR in obtaining any such permits in a timely
fashion.
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B. Legal Requirements.
CONTRACTOR shall, in performing the Services under this Agreement, comply with all federal, state, county, or
CITY statutes, laws, codes and ordinances, as amended, that are directly applicable to CONTRACTOR’s
performance of the Services. CITY shall notify CONTRACTOR of changes to laws, codes or ordinances affecting
CONTRACTOR’s performance of Services under this Agreement of which CITY obtains actual knowledge during
the term of this Agreement.
13. COVENANTS REGARDING DATA
CONTRACTOR agrees that it will not, without CITY’s consent, use personal data collected on behalf of CITY
other than for the performance of the Services or other uses permitted by this Agreement or under applicable law.
Further, CONTRACTOR agrees that it will not sell, or intentionally transfer or release, to any third party personal
data that CONTRACTOR has collected in performing the Services, except as may otherwise be required by this
Agreement or applicable law, and that it will take commercially reasonable measures to prevent the unauthorized
release of any such third party personal data.
Upon the termination of this Agreement, CONTRACTOR agrees to return or transfer to CITY, in a mutually
acceptable format, all animal licensing data maintained by CONTRACTOR under this Agreement within 15
business days after CONTRACTOR has received all sums due CONTRACTOR under this Agreement.
14. INDEMNITY
Subject to the limitations on CONTRACTOR’s liability set forth elsewhere in this Agreement, CONTRACTOR
agrees to indemnify and hold harmless CITY and its officers and employees from and against any and all claims,
lawsuits, judgments, costs and expenses for personal injury (including death), property damage or other harm for
which recovery of damages is sought, suffered by any person or persons, arising out of CONTRACTOR’s gross
negligence or willful misconduct in the performance of the Services under this Agreement. In the event of joint and
concurring responsibility of CONTRACTOR and CITY, responsibility and indemnity, if any, shall be apportioned
comparatively. The provisions of this paragraph are solely for the benefit of the parties hereto and are not intended
to create or grant any rights, contractual or otherwise, in or to any other person or entity.
15. INSURANCE REQUIREMENTS
CONTRACTOR shall procure, pay for, and maintain during the term of this Agreement:
A. Commercial Liability Insurance with a minimum combined single limit coverage of $1,000,000 per
occurrence, and a $2,000,000 General Aggregate Limit for all damages due to bodily injury, sickness or disease, or
death to any person, and damage to property, including the loss of use thereof.
B. Workers Compensation Insurance to cover obligations imposed by federal and state statutes having
jurisdiction or employees engaged in the performance of the work or services of not less than $1,000,000 per
accident, $1,000,000 disease for each employee, and $1,000,000 disease policy limit.
CONTRACTOR shall furnish evidence of such coverage to CITY and will provide 30 days’ written notice of policy
lapse or cancellation, or of a material change in policy terms.
CONTRACTOR does not own any vehicles. However, CONTRACTOR does have coverage for non-owned vehicles
under its commercial liability policy. Therefore, CONTACTOR does not carry and shall not be obligated to carry
separate automobile liability coverage.
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16. TERMINATION
A. Expiration.
If the term of this Agreement expires and is not extended in accordance with other provisions of this Agreement,
then CONTRACTOR shall be paid all amounts due CONTRACTOR hereunder with respect to all periods through
the date of termination, including CONTRACTOR’s basic fees under Section 6A with respect to animal licenses or
renewals that are in process at the time of termination.
B. For Cause.
If CONTRACTOR materially breaches this Agreement and fails to cure the breach within 30 days after CITY
notifies CONTRACTOR of the breach and specifies the details of the breach, CITY may terminate this Agreement
upon notice to CONTRACTOR. In the event of such termination, CONTRACTOR shall be entitled to payment for
all amounts due CONTRACTOR hereunder with respect to all periods through the date of termination, including
CONTRACTOR’s basic fees under Section 6A with respect to animal licenses or renewals that are in process at the
time of termination.
C. Termination of Licensing Program.
CITY may terminate this Agreement upon not less than 90 days prior notice to CONTRACTOR if CITY determines
to terminate its animal licensing program. Upon such termination, CONTRACTOR shall be entitled to payment for
all amounts due CONTRACTOR hereunder with respect to all periods through the date of termination plus an
additional amount (the “Cancellation Fee”) equal to the sum of all compensation payable to CONTRACTOR under
this Agreement for the three calendar months in which the highest monthly compensation was payable to
CONTRACTOR hereunder during the twelve calendar months preceding the date of termination (or if shorter during
the period from the Execution Date until the date of termination). The parties agree that the Cancellation Fee is
reasonable compensation to CONTRACTOR for the lost revenue that CONTRACTOR would otherwise incur as a
result of the early termination of this Agreement by CITY and is not a penalty.
17. UNFORESEEN CIRCUMSTANCES
CONTRACTOR shall not be responsible for any delay or omission in the performance of any of CONTRACTOR’s
obligations under this Agreement to the extent caused by natural disaster, power outages, war, civil disturbance,
labor dispute or other cause beyond CONTRACTOR's reasonable control. To the extent CONTRACTOR is able to
do so, CONTRACTOR shall provide notice to CITY of any event described in this Section within ten (10) business
days after the occurrence of such event.
18. RECORDS/AUDIT
CONTRACTOR shall maintain in electronic form or on a database material books, records, and documents directly
related to the performance of the Services (collectively, “Records”) during the term of this Agreement and for a
period of three years thereafter. CONTRACTOR shall further maintain any Records that were either received or
originally generated by CONTRACTOR in paper form for a period of three years after the date(s) that the respective
Records were originally received or generated or until the termination, by expiration or otherwise, of this
Agreement, whichever occurs first. Any paper Records in existence at the expiration of any such three-year period
or at the termination of this Agreement shall either be shipped to CITY or destroyed, at CITY’s option and at
CITY’s expense in either case. During the term of this Agreement and for a period of three years thereafter, CITY
shall have the right to inspect and audit, at CITY’s expense, and upon reasonable advance notice to
CONTRACTOR, the Records that CONTRACTOR is obligated to maintain hereunder as of the time of any such
inspection or audit. Notwithstanding the foregoing, any Records maintained by CONTRACTOR during the term of
this Agreement that relate to any litigation, appeal, or related settlement arising under or in relation to this
Agreement shall be preserved until a final disposition has been made of such litigation. However, CONTRACTOR
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shall not have any liability for disposing of paper Records in accordance with this Agreement prior to the time that
CONTRACTOR obtained actual knowledge of the existence of the litigation.
19. NOTICES
Any notice, statement, or demand required or permitted to be given hereunder by either party to the other shall be in
writing and shall be given personally or by courier, by overnight delivery service, by certified mail, return receipt
requested, postage prepaid, or by confirmed (either machine or personal) facsimile transmission, addressed to the
recipient as follows:
Notices to CITY shall be addressed as follows:
Jim Lawless, Assistant Chief of Police
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
Fax: 425-771-0208
Notices to CONTRACTOR shall be addressed as follows:
Chris Richey, President
PetData, Inc.
P.O. Box 141929 (if mailed)
Irving, Texas 75014-1929
1850 Crown Drive, Suite 1110 (if delivered)
Dallas, Texas 75234
214-821-3106 (facsimile)
Any such notice shall be effective (a) if delivered personally or by courier, when received, (b) if sent by overnight
courier, when received, (c) if mailed, on the second business day after being mailed as described above, and (d) if sent by
confirmed (either personal or machine) written telecommunication, when dispatched. Any party may change any of its
contact information for notices upon not less than ten (10) days’ prior notice to the other party in accordance with this
Section. The provisions of this Section shall not govern the means of submission of invoices by CONTRACTOR to
CITY under this Agreement.
20. CONTRACTOR’S SYSTEM
CITY acknowledges that CONTRACTOR has developed and coordinated proprietary means and methods of performing
the Services and related know-how, skills, and property (collectively, the “System”). The System includes, among other
items, an interactive website, databases, software, and related items. The System is special and unique to
CONTRACTOR and has been developed by CONTRACTOR at great cost and expense to CONTRACTOR. CITY
acknowledges that CITY is not acquiring any rights in or to the System, and that the System is and will remain the sole
and exclusive property of CONTRACTOR. CITY further acknowledges and agrees that any information that CITY
obtains related to the use, formulation or operation of the System that is not generally known is CONFIDENTIAL, may
only be used by CITY for the limited purposes described in this Agreement, and may not be disclosed to any third parties
except as may be required under applicable law or with CONTRACTOR’s prior, express written consent in
CONTRACTOR’s sole discretion. Upon the termination of this Agreement, any information and materials, in whatever
media or format, related to the System that CITY has in its possession will be returned to CONTRACTOR or destroyed
at CONTRACTOR’s option. CITY agrees that it will not attempt to discover, duplicate, or replicate the System in any
manner.
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21. MISCELLANEOUS
A. Governing Law.
This Agreement shall be governed by and construed in accordance with the laws of the State of Washington.
B. Relationship of Parties.
The relationship of CITY and CONTRACTOR is that of independent contractors. Nothing in this Agreement is
intended to create a partnership or joint venture between the parties, to establish a fiduciary relationship between the
parties, or to render either party liable or responsible for any debts, liabilities or other obligations of the other party.
C. Entire Agreement.
This Agreement, including any exhibits hereto, embodies the complete agreement of the parties hereto, and
supersedes all oral or written previous or contemporary agreements or understandings between the parties relating to
any of the matters herein. This Agreement may not be amended or otherwise modified except in a writing executed
by both parties. The expiration or other termination of this Agreement shall not extinguish any right or remedy
existing at the time of termination.
D. Severability.
In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other
provision thereof, and this Agreement shall be considered as if such invalid, illegal, or unenforceable provision had
never been contained in this Agreement.
E. Assignment; Binding Effect.
Neither party may assign this Agreement without the prior written consent of the other party. Notwithstanding the
foregoing, the transfer of CONTRACTOR’s interest in this Agreement to an affiliate of CONTRACTOR or in
connection with a merger, consolidation, sale of substantially all of CONTRACTOR’s assets, or business
combination involving CONTRACTOR shall not be deemed to be an assignment in violation of this Section,
provided that such transferee shall be subject to all of the terms and conditions of this Agreement. This Agreement
shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, executors,
administrators, successors, and, where permitted, assigns.
F. General.
All references in this Agreement to sections and other subdivisions refer to corresponding sections and other
subdivisions of this Agreement unless the context indicates otherwise. Titles appearing at the beginning of any such
sections or subdivisions are for convenience only and shall not constitute part of such sections or subdivisions and
shall be disregarded in construing the language contained in such sections or subdivisions. These words “this
Agreement”, “this instrument”, “herein”, “hereof”, “hereby”, “hereunder” and words of similar import refer to this
Agreement as a whole and not to any particular subdivision unless expressly so limited. Words in the singular form
shall be construed to include the plural and vice versa, unless the context otherwise requires. Words in any gender
(including the neutral gender) shall include any other gender, unless the context otherwise requires. Examples shall
not be construed to limit, expressly or by implication, the matter they illustrate. The word “includes” and its
derivatives shall mean “includes, but is not limited to” and corresponding derivative expressions. The term “or”
includes “and/or.” All exhibits attached to this Agreement are incorporated herein by reference. No consideration
shall be given to the fact or presumption that one party had a greater or lesser hand in drafting this Agreement. All
references herein to “$”, “dollars”, or other sums of money shall refer to U.S. Dollars. References in this Agreement
to “business days” shall refer to days other than Saturdays, Sundays, or other days on which CITY offices are
Packet Page 25 of 317
closed. Any references in this Agreement to “days” other than business days shall refer to calendar days. Time is of
the essence of this Agreement. No delay or forbearance in asserting any right or enforcing any obligation under this
Agreement shall constitute a waiver of such right or obligation.
G. Authorization.
Each of the parties represents and warrants to the other that this Agreement has been duly authorized by all
necessary corporate or governmental action on the part of the representing party and that this Agreement is fully
binding on such party.
H. Counterparts.
This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all
of which together shall constitute one and the same instrument. It shall not be necessary for each party to sign each
counterpart, and separate signature pages may be attached to any counterpart in order to make a complete
counterpart. For purposes of the execution of this Agreement or any amendment hereto or modification hereof, a
signature transmitted by facsimile, computer file or other electronic means shall be fully binding as an original
signature.
[Signature page follows]
Packet Page 26 of 317
EXECUTED by CITY and by CONTRACTOR on the respective dates set forth below to be effective as of the
Execution Date.
DONE this ____________ day of __________________, 2014.
CITY OF EDMONDS PETDATA, INC
By:_____________________________ By:________________________________
David O. Earling, Mayor
Printed Name: _______________________
Title: ______________________________
ATTEST/AUTHENTICATED:
Date Executed: ______________________
________________________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
_______________________________
Jeffrey D. Taraday, City Attorney
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EXHIBIT A
Description of Services
This exhibit is attached to and a part of the above and foregoing Agreement for Animal Licensing Services
(Agreement). Terms used in this exhibit that are not defined in this exhibit but which are defined elsewhere
in the Agreement shall have the respective meanings given to them in the other provisions of the
Agreement. In the event of any conflict between any of the provisions of this exhibit and the other
provisions of the Agreement, the other provisions of the Agreement shall control.
CONTRACTOR RESPONSIBILITIES
1. Process License Applications
A. Receive and process animal license applications through the mail.
B. Provide online licensing and process applications initiated through CONTRACTOR’s
website.
C. Enter new and renewal license applications into CONTRACTOR’s proprietary database.
D. Deposit, or transmit for deposit, all receipts collected for license fees, with the exception
of those payments made via credit card, into a Bank Account.
E. Mail license tags within 10 business days after receipt of payment and complete
documentation as required by local ordinance and/or CITY policy.
F. Update license information in CONTRACTOR’S database and issue replacement tags as
needed.
G. If CONTRACTOR collects any payments due CITY from Licensees via credit card
transactions that are paid to CONTRACTOR, those payments will be deposited, or
transmitted for deposit, into a Bank Account within 15 business days after the end of the
calendar month in which collected.
2. Mail License Notices
A. Mail renewal and reminder notices for expiring animal licenses. Renewal notices will be
mailed in the month prior to the license expiration date, or as otherwise agreed upon
between CONTRACTOR and CITY.
B. Mail billing notices to pet owners who have vaccinated a pet against rabies but have not
licensed, if CITY collects rabies vaccination reports from veterinarians.
3. Customer Service for Licensing Program
A. Provide customer service to pet owners via phone, email and mail, and respond to
requests in a timely fashion.
B. Provide customer service to CITY staff, and respond to CITY requests in a timely
fashion.
C. Provide online access to licensing data to appropriate personnel via CONTRACTOR’s
proprietary website, at no additional charge.
4. Manage Reports from Authorized Registrars and Veterinary Clinics
A. Process and enter license sales records from any registrars and veterinary clinics
authorized to sell animal licenses.
1) Track tag inventories at all authorized registrars, and reconcile reports.
Packet Page 28 of 317
2) Invoice authorized registrars for licenses sold as needed
B. Process and enter rabies vaccination records from local veterinary clinics if rabies
reporting is required by CITY.
C. Follow up with delinquent clinics and registrars and report delinquent clinics and
registrars to CITY as needed.
5. Provide veterinarians and other authorized registrars with reasonable quantities of supplies
(reporting forms, applications or vaccination certificates, citizen mailing envelopes, etc.) necessary
to sell license tags and/or report rabies vaccinations to CONTRACTOR. Supplies are to be printed
in one color with the design and layout to be determined by CONTRACTOR.
6. Reporting to CITY
A. Send reports to CITY within 15 business days after the end of each month including the
number of licenses sold at each location.
B. Provide statistical reports to CITY as requested within a timely manner. Depending on
the information requested, CONTRACTOR can provide most reports within five business
days.
CITY RESPONSIBILITIES
1. Purchase license tags to CONTRACTOR’s specifications and ship them to CONTRACTOR.
CONTRACTOR recommends that tags be shipped directly from tag vendor to CONTRACTOR to
reduce shipping costs.
2. Report CITY license sales electronically or by mail at least monthly by the 10th calendar day of
the month for the prior month’s sales.
3. Give CONTRACTOR at least 60 days’ notice of license fee or ordinance changes.
4. Respond to CONTRACTOR inquiries in a timely fashion.
5. Provide feedback to CONTRACTOR regarding program and customer matters.
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AM-6474 1. D.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:10 Minutes
Submitted For:Roger Neumaier Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2013 November Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
Attachments
November 2013 Budgetary Financial Report
Form Review
Inbox Reviewed By Date
Finance Roger Neumaier 01/07/2014 06:40 PM
City Clerk Scott Passey 01/07/2014 10:20 PM
Mayor Dave Earling 01/08/2014 09:56 AM
Finalize for Agenda Scott Passey 01/08/2014 04:36 PM
Form Started By: Sarah Mager Started On: 01/07/2014 03:42 PM
Final Approval Date: 01/08/2014
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CITY OF EDMONDS
BUDGETARY FINANCIAL REPORT
NOVEMBER 2013
Packet Page 31 of 317
1
Fund
No.Title
2013 Amended
Budget
11/30/2012
Revenues
11/30/2013
Revenues
Amount
Remaining % Received
001 GENERAL FUND 32,908,710$ 31,556,880$ 32,470,539$ 438,171$ 99%
009 LEOFF-MEDICAL INS. RESERVE 350,350 600,292 175,379 174,971 50%
011 RISK MANAGEMENT FUND 668,200 244,000 482,029 186,171 72%
012 CONTINGENCY RESERVE FUND 123,223 5,283,425 67,842 55,381 55%
014 HISTORIC PRESERVATION GIFT FUND 15,000 6,075 714 14,286 5%
016 BUILDING MAINTENANCE 56,900 56,888 28,537 28,363 50%
104 DRUG ENFORCEMENT FUND 20,175 48,587 17,325 2,850 86%
111 STREET FUND 1,446,800 1,220,755 1,304,887 141,913 90%
112 COMBINED STREET CONST/IMPROVE 5,368,529 1,041,472 1,386,078 3,982,451 26%
117 MUNICIPAL ARTS ACQUIS. FUND 69,885 66,366 62,542 7,343 89%
118 MEMORIAL STREET TREE 27 160 21 6 78%
120 HOTEL/MOTEL TAX REVENUE FUND 52,870 57,081 58,505 (5,635) 111%
121 EMPLOYEE PARKING PERMIT FUND 18,120 7,137 7,148 10,972 39%
122 YOUTH SCHOLARSHIP FUND 2,025 2,556 1,255 770 62%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 15,529 26,647 (7,647) 140%
125 REAL ESTATE EXCISE TAX 2 777,832 965,996 839,192 (61,360) 108%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 650,600 716,447 837,805 (187,205) 129%
127 GIFTS CATALOG FUND 36,483 36,694 35,668 815 98%
129 SPECIAL PROJECTS FUND 222,800 109,759 308,748 (85,948) 139%
130 CEMETERY MAINTENANCE/IMPROVEMT 119,950 135,095 139,964 (20,014) 117%
131 FIRE DONATIONS - - - - 0%
132 PARKS CONSTRUCTION FUND 2,008,350 751,381 187,655 1,820,695 9%
136 PARKS TRUST FUND 228 193 354 (126) 155%
137 CEMETERY MAINTENANCE TRUST FD 14,600 15,988 16,060 (1,460) 110%
138 SISTER CITY COMMISSION 8,017 2,779 9,366 (1,349) 117%
139 TRANSPORTATION BENEFIT DISTRICT 685,000 593,464 609,989 75,011 89%
211 L.I.D. FUND CONTROL 22,130 23,315 30,474 (8,344) 138%
213 L.I.D. GUARANTY FUND 22,230 128,338 31 22,199 0%
231 2012 LT GO DEBT SERVICE FUND 1,009,902 9,347,579 367,610 642,292 36%
411 COMBINED UTILITY OPERATION - N/A 214,510 (214,510) 0%
421 WATER UTILITY FUND 21,118,645 N/A 16,109,262 5,009,384 76%
422 STORM UTILITY FUND 5,240,817 N/A 4,876,207 364,610 93%
423 SEWER/WWTP UTILITY FUND 28,202,688 N/A 25,626,061 2,576,627 91%
424 BOND RESERVE FUND 1,115,174 N/A 926,054 189,120 83%
511 EQUIPMENT RENTAL FUND 1,361,972 1,102,228 1,313,618 48,354 96%
617 FIREMEN'S PENSION FUND 45,400 92,962 49,731 (4,331) 110%
103,782,632$ 54,229,421$ 88,587,810$ 15,194,822$ 85%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
*Due to the change in enterprise fund structure from 2012 to 2013, these revenues are shown as N/A
Packet Page 32 of 317
2
Fund
No.Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 33,428,648$ 30,812,814$ 28,568,606$ 4,860,042$ 85%
009 LEOFF-MEDICAL INS. RESERVE 619,400 504,406 279,440 339,960 45%
011 RISK MANAGEMENT RESERVE FUND 661,000 - 558,835 102,165 85%
014 HISTORIC PRESERVATION GIFT FUND 15,000 6,394 5,280 9,720 35%
016 BUILDING MAINTENANCE 205,000 51,051 127,828 77,172 62%
104 DRUG ENFORCEMENT FUND 80,533 45,603 48,748 31,785 61%
111 STREET FUND 1,557,715 1,445,752 1,218,519 339,196 78%
112 COMBINED STREET CONST/IMPROVE 5,508,244 1,938,822 1,705,439 3,802,805 31%
117 MUNICIPAL ARTS ACQUIS. FUND 149,794 49,751 59,390 90,404 40%
118 MEMORIAL STREET TREE - 137 - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 68,500 45,598 54,133 14,367 79%
121 EMPLOYEE PARKING PERMIT FUND 26,726 26,422 14,740 11,986 55%
122 YOUTH SCHOLARSHIP FUND 4,000 3,375 3,293 707 82%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 16,595 12,240 6,760 64%
125 REAL ESTATE EXCISE TAX 2 1,401,732 394,285 191,213 1,210,519 14%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 668,534 118,875 32,108 636,426 5%
127 GIFTS CATALOG FUND 43,317 4,866 28,453 14,864 66%
129 SPECIAL PROJECTS FUND 222,800 97,071 169,556 53,244 76%
130 CEMETERY MAINTENANCE/IMPROVEMT 152,761 158,640 121,326 31,435 79%
132 PARKS CONSTRUCTION FUND 2,091,200 475,864 110,645 1,980,555 5%
136 PARKS TRUST FUND - 6,930 - - 0%
138 SISTER CITY COMMISSION 13,737 4,255 13,274 463 97%
139 TRANSPORTATION BENEFIT DISTRICT 685,000 593,484 609,989 75,011 89%
211 L.I.D. FUND CONTROL 22,130 128,184 - 22,130 0%
213 L.I.D. GUARANTY FUND - 244,000 - - 0%
231 2012 LT GO DEBT SERVICE FUND 1,009,902 9,347,579 92,264 917,638 9%
421 WATER UTILITY FUND 14,865,944 N/A 11,481,190 3,384,754 77%
422 STORM UTILITY FUND 5,493,271 N/A 3,541,692 1,951,579 64%
423 SEWER/WWTP UTILITY FUND 27,151,917 N/A 20,796,140 6,355,777 77%
424 BOND RESERVE FUND 272,659 N/A 82,095 190,564 30%
511 EQUIPMENT RENTAL FUND 1,095,372 1,246,670 774,183 321,189 71%
617 FIREMEN'S PENSION FUND 108,790 85,937 72,500 36,290 67%
97,642,626$ 47,853,360$ 70,773,119$ 26,869,507$ 72%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
Packet Page 33 of 317
3
Page 1 of 3
Title
2013 Amended
Budget
11/30/2012
Revenues
11/30/2013
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,781,109$ 9,483,449$ 9,487,917$ 293,192$ 97%
EMS PROPERTY TAX 2,775,282 2,941,496 2,939,918 (164,636) 106%
VOTED PROPERTY TAX 916,103 933,601 935,428 (19,325) 102%
LOCAL RETAIL SALES/USE TAX 4,913,150 4,592,416 4,867,444 45,706 99%
NATURAL GAS USE TAX 8,706 7,173 8,852 (146) 102%
1/10 SALES TAX LOCAL CRIM JUST 520,417 489,194 526,935 (6,518) 101%
ELECTRIC UTILITY TAX 1,475,638 1,399,486 1,409,600 66,038 96%
GAS UTILITY TAX 811,174 729,293 625,606 185,568 77%
SOLID WASTE UTILITY TAX 287,710 265,764 277,326 10,384 96%
WATER UTILITY TAX 904,613 800,536 882,082 22,531 98%
SEWER UTILITY TAX 470,000 435,016 438,796 31,204 93%
STORMWATER UTILITY TAX 274,600 247,843 268,115 6,485 98%
T.V. CABLE UTILITY TAX 730,910 639,275 736,280 (5,370) 101%
TELEPHONE UTILITY TAX 1,529,498 1,400,800 1,272,346 257,152 83%
PULLTABS TAX 61,385 57,510 54,229 7,156 88%
AMUSEMENT GAMES 731 - 136 595 19%
LEASEHOLD EXCISE TAX 212,350 162,989 168,515 43,835 79%
PENALTIES ON GAMBLING TAXES - - - - 0%
25,673,376 24,585,841 24,899,526 773,850 97%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,555 5,463 5,070 485 91%
PROF AND OCC LICENSE-TAXI 1,030 510 630 400 61%
AMUSEMENTS 6,060 5,475 4,350 1,710 72%
FRANCHISE AGREEMENT-COMCAST 627,816 634,367 668,920 (41,104) 107%
FRANCHISE FEE-EDUCATION/GOVERNMENT - - 29,531 (29,531) 0%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 95,806 90,891 86,889 8,917 91%
FRANCHISE AGREEMENT-BLACKROCK 8,287 11,080 11,451 (3,164) 138%
FRANCHISE AGREMENT-ZAYO - - 5,000 (5,000) 0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 214,415 251,431 261,933 (47,518) 122%
GENERAL BUSINESS LICENSE 106,297 105,149 107,931 (1,634) 102%
DEV SERV PERMIT SURCHARGE 18,422 21,870 24,840 (6,418) 135%
NON-RESIDENT BUS LICENSE 39,274 29,800 41,950 (2,676) 107%
RIGHT OF WAY FRANCHISE FEE 9,500 9,308 9,773 (273) 103%
BUILDING STRUCTURE PERMITS 345,436 328,131 398,511 (53,075) 115%
ANIMAL LICENSES 13,205 8,649 6,966 6,239 53%
STREET AND CURB PERMIT 50,000 59,959 43,664 6,336 87%
OTR NON-BUS LIC/PERMITS 7,070 8,981 9,258 (2,188) 131%
1,548,173 1,571,064 1,716,665 (168,492) 111%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 1,191 - 5,119 (3,928) 430%
ROOFTOP SOLAR CHALLENGE GRANT 34,000 - 34,000 - 100%
WA ASSOC OF SHERIFFS TRAFFIC GRANT 799 - 799 - 100%
WTSC X-52 DUI AND SPEEDING - - 583 (583) 0%
TARGET ZERO TEAMS GRANT 10,000 5,097 8,571 1,429 86%
HIGH VISIBILITY ENFORCEMENT 6,000 1,301 5,291 709 88%
DOCKSIDE DRILLS GRANT REIMBURSE - - 486 (486) 0%
WA STATE ADMIN OFFICE COURTS GRANT - - 4,228 (4,228) 0%
WA STATE TRAFFIC COMM GRANT 1,106 - 1,106 0 100%
SMART COMMUTER PROJECT GRANT - 900 600 (600) 0%
PUD PRIVILEDGE TAX 185,181 184,756 188,570 (3,389) 102%
MVET/SPECIAL DISTRIBUTION 8,828 8,970 9,572 (744) 108%
JUDICIAL SALARY CONTRIBUTION-STATE 12,572 12,448 12,536 36 100%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 33,290 33,723 35,628 (2,338) 107%
DUI - CITIES 7,704 7,440 7,231 473 94%
LIQUOR EXCISE TAX 20,000 146,591 26,662 (6,662) 133%
LIQUOR BOARD PROFITS 301,761 306,934 268,323 33,438 89%
SHARED COURT COSTS 3,030 1,500 - 3,030 0%
MUNICIPAL COURT AGREEMENT W/LYNNWOOD 1,500 750 - 1,500 0%
626,962 710,410 609,304 16,158 97%
REVENUES - GENERAL FUND
CITY OF EDMONDS
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4
Page 2 of 3
Title
2013 Amended
Budget
11/30/2012
Revenues
11/30/2013
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,065 955 1,283 (218) 120%
CIVIL PROBATE FILINGS - - 16 (16) 0%
D/M COURT REC SER 172 143 67 105 39%
MUNIC.-DIST. COURT CURR EXPEN 188 256 246 (58) 131%
SALE MAPS & BOOKS 72 106 169 (97) 235%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0%
PHOTOCOPIES 4,572 2,727 1,881 2,691 41%
POLICE DISCLOSURE REQUESTS 4,500 3,802 4,024 476 89%
ASSESSMENT SEARCH 5 5 - 5 0%
ENGINEERING FEES AND CHARGES 100,000 113,386 164,099 (64,099) 164%
ELECTION CANDIDATE FILING FEES 1,011 - 1,460 (449) 144%
SNO-ISLE 57,236 56,174 81,668 (24,432) 143%
PASSPORTS AND NATURALIZATION FEES 9,571 10,350 10,950 (1,379) 114%
POLICE SERVICES SPECIAL EVENTS 26,000 28,605 27,797 (1,797) 107%
OCDETF OVERTIME 3,117 1,773 5,494 (2,377) 176%
CAMPUS SAFETY-EDM. SCH. DIST.11,615 13,771 11,620 (5) 100%
WOODWAY-LAW PROTECTION 36,000 15,554 32,579 3,421 90%
MISCELLANEOUS POLICE SERVICES 2,750 1,500 - 2,750 0%
DRE REIMBURSEABLE - - 709 (709) 0%
DUI EMERGENCY FIRE SERVICES 532 483 556 (24) 105%
FIRE DISTRICT #1 STATION BILLINGS 27,808 52,278 50,770 (22,962) 183%
ADULT PROBATION SERVICE CHARGE 60,000 53,388 66,824 (6,824) 111%
ELECTRONIC MONITOR DUI 165 82 590 (425) 358%
BOOKING FEES 5,711 4,343 6,079 (368) 106%
FIRE CONSTRUCTION INSPECTION FEES 5,577 4,500 6,590 (1,013) 118%
EMERGENCY SERVICE FEES 23,976 17,042 16,304 7,672 68%
DUI EMERGENCY AID 67 33 - 67 0%
EMS TRANSPORT USER FEE 814,318 757,957 818,033 (3,715) 100%
POLICE - FINGERPRINTING 496 286 290 206 58%
CRIM CNV FEE DUI 698 604 576 122 82%
CRIM CONV FEE CT 4,360 3,963 4,044 316 93%
CRIM CONV FEE CN 1,624 1,583 1,630 (6) 100%
FIBER SERVICES 36,438 41,261 22,640 13,798 62%
INTERGOVERNMENTAL FIBER SERVICES 7,272 8,586 6,600 672 91%
FLEX FUEL PAYMENTS FROM STATIONS 213 461 1,083 (870) 508%
ANIMAL CONTROL SHELTER 6,616 6,480 5,580 1,036 84%
ZONING/SUBDIVISION FEE 38,000 40,987 71,286 (33,286) 188%
PLAN CHECKING FEES 216,457 193,253 261,333 (44,876) 121%
FIRE PLAN CHECK FEES 2,911 1,243 2,325 586 80%
PLANNING 1% INSPECTION FEE 1,200 657 966 234 81%
S.E.P.A. REVIEW 5,000 2,910 4,850 150 97%
CRITICAL AREA STUDY 12,000 14,725 18,910 (6,910) 158%
DV COORDINATOR SERVICES 10,921 9,864 10,149 772 93%
SWIM POOL ENTRANCE FEES 56,000 59,454 63,760 (7,760) 114%
GYM AND WEIGHTROOM FEES 5,500 4,978 4,131 1,369 75%
LOCKER FEES 300 303 439 (139) 146%
SWIM CLASS FEES 32,000 28,625 30,132 1,868 94%
INTERGOVERNMENTAL REVENUE-SSCCFH 69,300 51,975 - 69,300 0%
PROGRAM FEES 780,000 655,888 660,186 119,814 85%
TAXABLE RECREATION ACTIVITIES 115,500 125,141 110,984 4,516 96%
SWIM TEAM/DIVE TEAM 31,600 30,019 30,365 1,235 96%
BIRD FEST REGISTRATION FEES 660 1,015 695 (35) 105%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,520,248 1,365,623 1,611,958 (91,710) 106%
4,176,428 3,789,097 4,234,720 (58,292) 101%
CITY OF EDMONDS
REVENUES - GENERAL FUND
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5
Page 3 of 3
Title
2013 Amended
Budget
11/30/2012
Revenues
11/30/2013
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 10,214 9,140 12,350 (2,136) 121%
TRAFFIC INFRACTION PENALTIES 24,000 26,427 32,059 (8,059) 134%
NC TRAFFIC INFRACTION 213,000 231,897 282,634 (69,634) 133%
CRT COST FEE CODE LEG ASSESSMENT (LGA)20,086 17,136 24,665 (4,579) 123%
SPEEDING DOUBLE 77 38 297 (220) 386%
NON-TRAFFIC INFRACTION PENALTIES 2,034 900 - 2,034 0%
OTHER INFRACTIONS '04 1,002 937 1,478 (476) 148%
PARKING INFRACTION PENALTIES 31,592 32,933 46,639 (15,047) 148%
PR-HANDICAPPED 794 - - 794 0%
PARKING INFRACTION LOC 404 40 - 404 0%
PARK/INDDISZONE 3,000 2,830 2,845 155 95%
DWI PENALTIES 9,200 6,974 3,896 5,304 42%
DUI - DP ACCT 415 1,500 2,623 (2,208) 632%
OTHER CRIMINAL TRAF MISDEM PEN 8 356 - 8 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 33,000 29,362 36,629 (3,629) 111%
CRIMINAL CONVICTION FEE CT - - 928 (928) 0%
OTHER NON-TRAF MISDEMEANOR PEN 539 241 83 456 15%
OTHER NON TRAFFIC MISD. 8/03 14,000 11,935 2,219 11,781 16%
COURT DV PENALTY ASSESSMENT 1,491 1,028 1,826 (335) 122%
CRIMINAL CONVICTION FEE CN - - 453 (453) 0%
CRIMINAL COSTS-RECOUPMENTS 113,265 103,264 106,336 6,929 94%
PUBLIC DEFENSE RECOUPMENT 40,000 28,264 27,688 12,312 69%
COURT INTERPRETER COSTS 292 146 56 236 19%
BUS. LICENSE PERMIT PENALTY 7,444 4,070 4,360 3,084 59%
MISC FINES AND PENALTIES 485 1,930 2,270 (1,785) 468%
526,342 511,348 592,332 (65,990) 113%
MISCELLANEOUS:
INVESTMENT INTEREST 8,000 5,436 2,720 5,280 34%
INTEREST ON COUNTY TAXES 1,250 1,145 1,502 (252) 120%
INTEREST - COURT COLLECTIONS 5,491 5,123 5,016 475 91%
PARKING 8,790 10,720 9,366 (576) 107%
SPACE/FACILITIES RENTALS 140,000 140,094 159,475 (19,475) 114%
BRACKET ROOM RENTAL 3,040 4,585 7,025 (3,985) 231%
LEASES LONG-TERM 143,000 147,807 151,527 (8,527) 106%
VENDING MACHINE/CONCESSION 4,500 6,432 7,103 (2,603) 158%
OTHER RENTS & USE CHARGES 6,200 5,745 8,906 (2,706) 144%
PARKS DONATIONS 4,300 18,885 9,700 (5,400) 226%
BIRD FEST CONTRIBUTIONS 1,400 1,369 1,448 (48) 103%
POLICE CONTRIUBTIONS FROM PRIV SOURCES 9,231 - 9,231 - 100%
PARKS GRANTS - PRIVATE SOURCES - - 1,235 (1,235) 0%
SALE OF JUNK/SALVAGE 1,486 1,080 1 1,485 0%
SALES OF UNCLAIM PROPERTY 1,750 2,030 2,621 (871) 150%
CONFISCATED AND FORFEITED PROPERTY - - 6,296 (6,296) 0%
OTHER JUDGEMENT SETTLEMENT - - 6,367 (6,367) 0%
POLICE JUDGMENTS/RESTITUTION 465 160 160 305 34%
CASHIER'S OVERAGES/SHORTAGES 44 8 58 (14) 131%
OTHER MISC REVENUES 3,000 5,393 822 2,178 27%
SMALL OVERPAYMENT 66 104 53 13 80%
NSF FEES - PARKS & REC 182 180 210 (28) 115%
NSF FEES - MUNICIPAL COURT 978 720 791 187 81%
NSF FEES - POLICE 91 - - 91 0%
NSF FEES - DEVELOPMENT SERVICES DEPT - 90 150 (150) 0%
FLEX-PLAN SERVICES FORFEITURES 1,368 - 1,368 (0) 100%
344,632 357,106 393,152 (48,520) 114%
TRANSFERS-IN:
INSURANCE RECOVERIES - - - - 0%
INTERFUND TRANSFER-IN (from 121)- 32,016 12,543 (12,543) 0%
INTERFUND TRANSFER - In (From 104)500 - - 500 0%
INTERFUND TRANSFER (From 127)12,297 - 12,297 (0) 100%
12,797 32,016 24,840 (12,043) 194%
TOTAL GENERAL FUND REVENUE 32,908,710$ 31,556,882$ 32,470,540$ 436,670$ 99%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 36 of 317
6
Page 1 of 6
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 12,082,117$ 10,892,733$ 10,941,581$ 1,140,536$ 91%
OVERTIME 426,820 372,318 392,211 34,609 92%
HOLIDAY BUY BACK 193,388 185,942 175,302 18,086 91%
BENEFITS 4,120,688 3,788,241 3,815,777 304,911 93%
UNIFORMS 61,110 47,575 42,677 18,433 70%
SUPPLIES 374,244 346,864 259,195 115,049 69%
SMALL EQUIPMENT 118,955 116,063 94,269 24,686 79%
PROFESSIONAL SERVICES 2,099,165 1,394,387 1,522,830 576,335 73%
COMMUNICATIONS 204,660 165,420 156,357 48,303 76%
TRAVEL 36,742 19,952 16,295 20,447 44%
ADVERTISING 40,865 40,753 23,716 17,149 58%
RENTAL/LEASE 834,943 119,586 758,162 76,781 91%
INSURANCE 396,193 420,109 399,287 (3,094) 101%
UTILITIES 429,600 405,243 408,564 21,036 95%
REPAIRS & MAINTENANCE 320,547 260,250 187,589 132,958 59%
MISCELLANEOUS 282,248 250,747 261,055 21,193 92%
INTERGOVERNMENTAL SERVICES 8,099,655 7,816,412 7,800,360 299,295 96%
ECA CONTINGENCY RESERVE 190,000 250,000 180,000 10,000 95%
EXCISE TAXES 5,500 6,225 5,022 478 91%
INTERFUND TRANSFER 1,575,185 3,014,159 762,056 813,129 48%
MACHINERY/EQUIPMENT 85,000 13,097 22,735 62,265 27%
GENERAL OBLIGATION BOND PRINCIPAL 946,595 102,559 107,580 839,015 11%
CAPITAL LEASES AND INSTALLMENT PURCHASES 64,014 63,380 64,014 0 100%
OTHER DEBT - - 478 (478) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 185,614 202,175 114,141 71,473 61%
DEBT ISSUE COSTS 5,000 1,125 - 5,000 0%
INTERFUND SERVICES 201,800 123,093 13,353 188,447 7%
INTERFUND RENTAL 48,000 394,405 44,000 4,000 92%
33,428,648$ 30,812,813$ 28,568,606$ 4,860,042$ 85%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 435,000$ 350,618$ 178,982$ 256,018$ 41%
IN HOME LTC CLAIMS 176,400 146,353 94,127 82,273 53%
PROFESSIONAL SERVICES 8,000 7,186 6,081 1,919 76%
MISCELLANEOUS - 250 250 (250) 0%
619,400$ 504,407$ 279,440$ 339,960$ 45%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS 661,000$ -$ 558,835$ 102,165$ 85%
661,000$ -$ 558,835$ 102,165$ 85%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 2,000$ -$ -$ 2,000$ 0%
PROFESSIONAL SERVICES 2,000 - - 2,000 0%
ADVERTISING 1,000 - - 1,000 0%
MISCELLANEOUS 10,000 6,394 5,280 4,720 53%
15,000$ 6,394$ 5,280$ 9,720$ 35%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES 10,000$ 573$ 919$ 9,081$ 9%
PROFESSIONAL SERVICES 20,000 10,225 19,354 646 97%
REPAIRS & MAINTENANENCE 5,000 40,253 105,690 (100,690) 2114%
MISCELLANEOUS - - 1,865 (1,865) 0%
CONSTRUCTION PROJECTS 170,000 - - 170,000 0%
205,000$ 51,051$ 127,828$ (90,963)$ 62%
DRUG ENFORCEMENT FUND (104)
SUPPLIES -$ -$ -$ -$ 0%
FUEL CONSUMED 2,000 1,857 4,702 (2,702) 235%
SMALL EQUIPMENT 5,000 1,761 6,182 (1,182) 124%
COMMUNICATIONS 2,233 2,471 3,099 (866) 139%
REPAIR/MAINT 800 - 20 780 3%
MISCELLANEOUS 20,000 10,000 5,000 15,000 25%
INTERGOVTL SVC 50,000 29,513 29,745 20,255 59%
INTERFUND TRANSFER 500 - - 500 0%
80,533$ 45,602$ 48,748$ 31,285$ 61%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 37 of 317
7
Page 2 of 6
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 447,655$ 472,691$ 403,431$ 44,224$ 90%
OVERTIME 18,400 25,680 16,501 1,899 90%
BENEFITS 197,283 207,880 177,399 19,884 90%
UNIFORMS 6,000 4,810 4,097 1,903 68%
SUPPLIES 240,000 184,190 138,052 101,948 58%
SMALL EQUIPMENT 26,000 14,279 779 25,221 3%
PROFESSIONAL SERVICES 12,700 20,512 4,272 8,428 34%
COMMUNICATIONS 3,500 3,010 2,667 833 76%
TRAVEL 1,000 835 693 307 69%
ADVERTISING 350 - 350 0%
RENTAL/LEASE 159,134 4,316 146,065 13,069 92%
INSURANCE 87,204 93,305 87,201 3 100%
UTILITIES 267,750 208,276 207,908 59,842 78%
REPAIRS & MAINTENANCE 45,000 12,080 24,780 20,220 55%
MISCELLANEOUS 8,000 6,858 1,400 6,600 18%
INTERGOVERNMENTAL SERVICES 4,000 1,277 1,680 2,321 42%
INTERFUND TRANSFER 28,650 6,600 558 28,092 2%
GENERAL OBLIGATION BOND PRINCIPAL 3,015 - - 3,015 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 2,074 4,122 1,037 1,037 50%
INTEREFUND RENTAL - 175,032 - - 0%
1,557,715$ 1,445,753$ 1,218,519$ 339,196$ 78%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 1,272,100$ 797,548$ 784,270$ 487,830$ 62%
MISCELLANEOUS 26,428 - 26,427 1 100%
INTERFUND TRANSFER OUT 378,500 53,497 41,498 337,003 11%
LAND 909,400 - - 909,400 0%
CONST SURFACE CONST PROJECTS 2,519,132 891,468 644,793 1,874,339 26%
INTERGOVERNMENTAL LOANS 72,203 72,201 72,201 2 100%
INTEREST ON INTERGOVERNMENTAL LOANS 4,481 4,840 4,479 2 100%
INTERFUND SERVICES 326,000 119,267 131,770 194,230 40%
5,508,244$ 1,938,821$ 1,705,439$ 3,802,805$ 31%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 6,970$ 2,995$ 5,779$ 1,191$ 83%
SMALL EQUIPMENT 1,000 523 723 277 72%
PROFESSIONAL SERVICES 119,533 36,690 39,458 80,075 33%
TRAVEL 50 10 64 (14) 128%
ADVERTISING 4,000 4,000 2,250 1,750 56%
RENTAL/LEASE 4,831 - 4,281 550 89%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 10,110 5,533 6,835 3,275 68%
INTERFUND TRANSFER 3,000 - - 3,000 0%
149,794$ 49,751$ 59,390$ 90,404$ 40%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 14,500$ 8,554$ 16,123$ (1,623)$ 111%
ADVERTISING 37,500 26,599 25,853 11,647 69%
MISCELLANEOUS 2,500 1,446 157 2,343 6%
INTERFUND TRANSFERS 14,000 9,000 12,000 2,000 86%
68,500$ 45,599$ 54,133$ 14,367$ 79%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,640$ 1,336$ 1,642$ (2)$ 100%
SMALL EQUIPMENT - - 555 (555) 0%
INTERFUND TRANSFER 25,086 25,086 12,543 12,543 50%
26,726$ 26,422$ 14,740$ 11,986$ 55%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 4,000$ 3,375$ 3,293$ 707$ 82%
4,000$ 3,375$ 3,293$ 707$ 82%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC 10,500$ 9,288$ 5,347$ 5,153$ 51%
ADVERTISING 4,500 3,865 3,905 595 87%
MISCELLANEOUS 4,000 3,442 2,989 1,011 75%
19,000$ 16,595$ 12,240$ 6,760$ 64%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 38 of 317
8
Page 3 of 6
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 29,000$ 43,622$ 136,991$ (107,991)$ 472%
PROFESSIONAL SERVICES 337,000 76,416 20,214 316,786 6%
ADVERTISING - - 379 (379) 0%
RENTAL/LEASE - - 3,399 (3,399) 0%
UTILITIES - - - - 0%
REPAIRS & MAINTENANCE 185,000 1,544 30,229 154,771 16%
INTERFUND TRANSFER 750,732 172,500 - 750,732 0%
CONSTRUCTION PROJECTS 100,000 100,203 - 100,000 0%
INTERFUND SERVICES - - - - 0%
1,401,732$ 394,285$ 191,213$ 1,210,519$ 14%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
MISCELLANEOUS -$ -$ -$ -$ 0%
INTERFUND TRANSFER 438,910 16,540 26,071 412,839 6%
LAND 200,000 - - 200,000 0%
GENERAL OBLIGATION BONDS 17,550 102,335 - 17,550 0%
INTEREST 12,074 - 6,037 6,037 50%
668,534$ 118,875$ 32,108$ 636,426$ 5%
GIFTS CATALOG FUND (127)
SUPPLIES 22,020$ 1,566$ 9,603$ 12,417$ 44%
PROFESSIONAL SERVICES 9,000 3,300 6,553 2,447 73%
INTERFUND TRANSFER 12,297 - 12,297 - 100%
43,317$ 4,866$ 28,453$ 14,864$ 66%
SPECIAL PROJECTS FUND (129)
PROFESSIONAL SERVICES 31,700$ 86,973$ 26,608$ 5,092$ 84%
CONSTRUCTION PROJECTS 171,600 - 114,251 57,349 67%
INTERFUND SERVICES 19,500 10,098 28,696 (9,196) 147%
222,800$ 97,071$ 169,556$ 53,244$ 76%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 68,605$ 64,840$ 63,077$ 5,528$ 92%
OVERTIME 3,500 2,878 2,540 960 73%
BENEFITS 33,188 30,422 29,081 4,107 88%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 7,000 3,291 2,335 4,665 33%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 23,132 12,404 7,596 62%
PROFESSIONAL SERVICES 1,000 200 200 800 20%
COMMUNICATIONS 1,412 1,164 1,300 112 92%
TRAVEL 500 - - 500 0%
ADVERTISING 3,000 2,886 3,214 (214) 107%
RENTAL/LEASE 5,256 - 4,818 438 92%
UTILITIES 3,800 2,659 - 3,800 0%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 3,178 2,357 1,643 59%
MACHINERY/EQUIPMENT - 17,336 - - 0%
INTERFUND RENTAL - 6,655 - - 0%
152,761$ 158,641$ 121,326$ 31,435$ 79%
PARKS CONSTRUCTION FUND (132)
SUPPLIES -$ 75,671$ -$ -$ 0%
PROFESSIONAL SERVICES 1,918,500 66,255 109,531 1,808,969 6%
INTERFUND TRANSFER - 85,143 - - 0%
CONSTRUCTION PROJECTS 169,700 228,399 - 169,700 0%
INTERFUND SERVICES 3,000 20,395 1,114 1,886 37%
2,091,200$ 475,863$ 110,645$ 1,980,555$ 5%
PARKS TRUST FUND (136)
INTERFUND TRANSFER -$ 6,930$ -$ -$ 0%
-$ 6,930$ -$ -$ 0%
SISTER CITY COMMISSION (138)
SUPPLIES 500$ 1,352$ 222$ 278$ 44%
STUDENT TRIP - - - - 0%
MISCELLANEOUS 13,237 2,903 13,052 185 99%
13,737$ 4,255$ 13,274$ 463$ 97%
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES -$ -$ 1,756$ (1,756)$ 0%
INSURANCE 5,000 5,000 5,000 - 100%
INTERFUND TRANSFER 680,000 538,548 603,234 76,766 89%
INTERGOVTL SERVICES - 49,936 - - 0%
685,000$ 593,484$ 609,989$ 75,011$ 89%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 39 of 317
9
Page 4 of 6
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
LID FUND CONTROL (211)
INTERFUND TRANSFER 22,130$ 128,184$ -$ 22,130$ 0%
22,130$ 128,184$ -$ 22,130$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 825,372$ 9,228,000$ -$ 825,372$ 0%
INTEREST 184,530 - 92,264 92,266 50%
DEBT ISSUE COSTS - 119,579 - - 0%
1,009,902$ 9,347,579$ 92,264$ 917,638$ 0%
WATER FUND (421)
SALARIES AND WAGES 756,455$ N/A 659,789$ 96,666$ 87%
OVERTIME 24,180 N/A 21,408 2,772 89%
BENEFITS 277,956 N/A 278,525 (569) 100%
UNIFORMS 6,840 N/A 3,859 2,981 56%
SUPPLIES 143,505 N/A 111,647 31,858 78%
FUEL CONSUMED - N/A - - 0%
WATER PURCHASED FOR RESALE 1,725,000 N/A 1,298,983 426,018 75%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 140,000 N/A 99,126 40,874 71%
SMALL EQUIPMENT 10,400 N/A 6,669 3,731 64%
PROFESSIONAL SERVICES 178,136 N/A 298,593 (120,457) 168%
COMMUNICATIONS 30,280 N/A 27,270 3,010 90%
TRAVEL 3,400 N/A 54 3,346 2%
ADVERTISING 560 N/A - 560 0%
RENTAL/LEASE 91,205 N/A 84,549 6,656 93%
INSURANCE 67,699 N/A 67,607 92 100%
UTILITIES 28,000 N/A 25,958 2,042 93%
REPAIRS & MAINTENANCE 24,160 N/A 3,345 20,815 14%
MISCELLANEOUS 307,630 N/A 317,488 (9,858) 103%
INTERGOVERNMENTAL SERVICES 30,000 N/A 25,163 4,837 84%
INTERFUND TAXES 904,893 N/A 882,082 22,811 97%
INTERFUND TRANSFER 5,402,179 N/A 5,330,279 71,900 99%
MACHINERY/EQUIPMENT 85,000 N/A 49,849 35,151 59%
CONSTRUCTION PROJECTS 3,697,520 N/A 1,279,394 2,418,126 35%
GENERAL OBLIGATION BONDS 2,025 N/A - 2,025 0%
REVENUE BONDS 209,471 N/A - 209,471 0%
INTERGOVERNMENTAL LOANS 45,839 N/A 45,839 0 100%
INTEREST 280,306 N/A 140,928 139,378 50%
DEBT ISSUE COSTS 38,937 N/A 22,384 16,553 57%
OTHER INTEREST & DEBT SERVICE COSTS - N/A 175 (175) 0%
INTERFUND SERVICES 354,368 N/A 400,181 (45,813) 113%
INTERFUND REPAIR - N/A 48 (48) 0%
14,865,944$ 11,481,190$ 3,384,801$ 77%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
Packet Page 40 of 317
10
Page 5 of 6
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 568,591$ N/A 476,643$ 91,948$ 84%
OVERTIME 6,000 N/A 14,452 (8,452) 241%
BENEFITS 224,231 N/A 202,839 21,392 90%
UNIFORMS 6,540 N/A 5,562 978 85%
SUPPLIES 50,000 N/A 26,726 23,274 53%
SMALL EQUIPMENT 4,400 N/A 2,266 2,134 51%
PROFESSIONAL SERVICES 599,190 N/A 653,435 (54,245) 109%
COMMUNICATIONS 3,480 N/A 1,832 1,648 53%
TRAVEL 4,300 N/A 864 3,436 20%
ADVERTISING 500 N/A - 500 0%
RENTAL/LEASE 217,412 N/A 197,423 19,989 91%
INSURANCE 8,418 N/A 8,407 11 100%
UTILITES 10,000 N/A 7,907 2,093 79%
REPAIR & MAINTENANCE 11,860 N/A 6,129 5,731 52%
MISCELLANEOUS 106,100 N/A 92,128 13,972 87%
INTERGOVERNMENTAL SERVICES 45,000 N/A 29,564 15,436 66%
INTERFUND TAXES AND OPERATING ASSESSMENT 291,600 N/A 268,115 23,485 92%
INTERFUND TRANSFER 920,902 N/A 900,328 20,574 98%
CONSTRUCTION PROJECTS 1,706,900 N/A - 1,706,900 0%
GENERAL OBLIGATION BONDS 101,469 N/A - 101,469 0%
REVENUE BONDS 82,906 N/A - 82,906 0%
INTERGOVERNMENTAL LOANS 32,063 N/A 32,063 1 100%
INTEREST 187,245 N/A 94,584 92,661 51%
OTHER INTEREST & DEBT SERVICE COSTS 3,773 N/A 3,856 (83) 102%
INTERFUND PROFESSIONAL SERVICES 300,391 N/A 516,570 (216,179) 172%
5,493,271$ 3,541,692$ 1,951,579$ 64%
SEWER FUND (423)
SALARIES AND WAGES 1,653,859$ N/A 1,395,382$ 258,477$ 84%
OVERTIME 73,000 N/A 83,838 (10,838) 115%
BENEFITS 670,069 N/A 589,146 80,923 88%
UNIFORMS 11,190 N/A 7,893 3,297 71%
SUPPLIES 482,505 N/A 243,738 238,767 51%
FUEL CONSUMED 90,000 N/A 117,409 (27,409) 130%
SUPPLIES PURCHASED FOR INV OR RESALE 3,000 N/A - 3,000 0%
SMALL EQUIPMENT 16,400 N/A 14,237 2,163 87%
PROFESSIONAL SERVICES 1,152,083 N/A 885,482 266,601 77%
COMMUNICATIONS 40,280 N/A 33,431 6,849 83%
TRAVEL 7,400 N/A 380 7,020 5%
ADVERTISING 2,500 N/A (20) 2,520 -1%
RENTAL/LEASE 133,736 N/A 120,625 13,111 90%
INSURANCE 157,117 N/A 156,092 1,025 99%
UTILITIES 931,200 N/A 819,453 111,747 88%
REPAIR & MAINTENANCE 90,000 N/A 139,623 (49,623) 155%
MISCELLANEOUS 211,100 N/A 184,452 26,648 87%
INTERGOVERNMENTAL SERVICES 290,000 N/A 106,389 183,611 37%
INTERFUND TAXES AND OPERATING ASSESSMENT 470,000 N/A 438,796 31,204 93%
INTERFUND TRANSFERS 10,081,639 N/A 9,595,262 486,377 95%
MACHINERY/EQUIPMENT 141,000 N/A - 141,000 0%
CONSTRUCTION PROJECTS 9,104,110 N/A 5,076,931 4,027,179 56%
GENERAL OBLIGATION BONDS 189,978 N/A - 189,978 0%
REVENUE BONDS 222,625 N/A - 222,625 0%
INTERGOVERNMENTAL LOANS 143,620 N/A 143,620 (0) 100%
INTEREST 131,249 N/A 69,705 61,544 53%
DEBT ISSUE COSTS 53,668 N/A 37,117 16,551 69%
OTHER INTEREST & DEBT SERVICE COSTS - N/A 41 (41) 0%
INTERFUND PROFESSIONAL SERVICES 598,589 N/A 537,115 61,474 90%
27,151,917$ 20,796,140$ 6,355,777$ 77%
BOND RESERVE FUND (424)
OTHER INTEREST & DEBT SERVICE COSTS 83,542$ N/A 82,095$ 1,447 98%
INTEREST 189,117 N/A - 189,117 0%
272,659 82,095 190,564 30%
EXPENDITURES BY FUND - DETAIL
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
CITY OF EDMONDS
Packet Page 41 of 317
11
Page 6 of 6
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 228,064$ 217,278$ 162,996$ 65,068$ 71%
OVERTIME 1,000 906 886 114 89%
BENEFITS 100,397 93,094 73,252 27,145 73%
UNIFORMS 1,000 586 654 346 65%
SUPPLIES 76,000 79,847 92,645 (16,645) 122%
FUEL CONSUMED 1,000 951 387 613 39%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 321,800 304,040 191,599 130,201 60%
SMALL EQUIPMENT 8,000 5,400 20,277 (12,277) 253%
PROFESSIONAL SERVICES 1,000 516 1,923 (923) 192%
COMMUNICATIONS 3,000 1,275 1,363 1,637 45%
RENTAL/LEASE 9,996 975 8,516 1,480 85%
INSURANCE 34,083 32,530 34,153 (70) 100%
UTILITIES 14,000 10,577 10,086 3,914 72%
REPAIRS & MAINTENANCE 60,000 53,350 39,422 20,578 66%
MISCELLANEOUS 6,000 5,806 5,004 996 83%
INTERGOVERNMENTAL SERVICES 2,500 1,702 2,239 261 90%
MACHINERY/EQUIPMENT 217,532 428,342 128,780 88,752 59%
INTERFUND RENTAL 10,000 9,493 - 10,000 0%
1,095,372$ 1,246,668$ 774,183$ 321,189$ 71%
FIREMEN'S PENSION FUND (617)
BENEFITS 63,000$ 49,619$ 22,041$ 40,959$ 35%
PENSION AND DISABILITY PAYMENTS 43,790 35,253 49,290 (5,500) 113%
PROF SERVICES 2,000 1,065 1,169 831 58%
108,790$ 85,937$ 72,500$ 36,290$ 67%
TOTAL EXPENDITURE ALL FUNDS 97,642,626$ 47,609,221$ 70,773,119$ 26,500,635$ 72%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 42 of 317
12
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 273,623$ 227,633$ 252,727$ 20,896$ 92%
OFFICE OF MAYOR 240,866 207,018 215,716 25,150 90%
HUMAN RESOURCES 296,058 199,306 236,301 59,757 80%
MUNICIPAL COURT 729,506 660,964 664,592 64,914 91%
CITY CLERK 586,831 463,150 542,017 44,814 92%
ADMINISTRATIVE SERVICES 1,518,518 1,292,772 1,202,598 315,920 79%
CITY ATTORNEY 499,200 449,436 448,185 51,015 90%
NON-DEPARTMENTAL 11,675,354 11,874,391 9,283,156 2,392,198 80%
POLICE SERVICES 9,013,653 7,904,315 8,181,471 832,182 91%
COMMUNITY SERVICES/ECONOMIC DEV.377,764 378,873 325,900 51,864 86%
DEVELOPMENT SERVICES 1,687,894 1,455,361 1,418,595 269,299 84%
PARKS & RECREATION 3,442,517 3,037,701 3,062,541 379,976 89%
PUBLIC WORKS 1,742,705 1,480,574 1,539,011 203,694 88%
FACILITIES MAINTENANCE 1,344,159 1,181,322 1,195,797 148,362 89%
33,428,648$ 30,812,816$ 28,568,606$ 4,860,042$ 85%
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 14,865,944$ N/A 11,481,190$ 3,384,754$ 77%
STORM UTILITY FUND 5,493,271 N/A 3,541,692 1,951,579 64%
SEWER/WWTP UTILITY FUND 27,151,917 N/A 20,796,140 6,355,777 77%
BOND RESERVE FUND 272,659 N/A 82,095 190,564 30%
47,783,791$ 35,901,117$ 11,882,674$ 75%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
*Due to the change in enterprise fund structure from 2012 to 2013, these expenditures are shown as N/A
Packet Page 43 of 317
13
Page 1 of 4
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 114,618$ 97,080$ 107,888$ 6,730$ 94%
OVERTIME 2,000 5,540 688 1,312 34%
BENEFITS 68,165 64,476 64,671 3,494 95%
SUPPLIES 1,000 593 308 692 31%
PROFESSIONAL SVC 53,082 49,361 57,112 (4,030) 108%
COMMUNICATIONS 3,000 2,687 2,601 399 87%
TRAVEL 2,500 879 626 1,874 25%
RENTAL/LEASE 490 422 427 63 87%
REPAIRS/MAINT 1,500 - 55 1,445 4%
MISCELLANEOUS 27,268 6,595 18,351 8,917 67%
273,623$ 227,633$ 252,727$ 20,896$ 92%
OFFICE OF MAYOR
SALARIES 185,987$ 163,319$ 170,487$ 15,500$ 92%
OVERTIME - - - - 0%
BENEFITS 42,079 37,009 38,923 3,156 93%
SUPPLIES 2,000 710 1,112 888 56%
PROFESSIONAL SVC 1,500 - 109 1,391 7%
COMMUNICATION 1,400 992 850 550 61%
TRAVEL 2,000 773 664 1,336 33%
RENTAL/LEASE 2,400 2,240 1,865 535 78%
REPAIR/MAINT 500 - - 500 0%
MISCELLANEOUS 3,000 1,975 1,704 1,296 57%
240,866$ 207,018$ 215,716$ 25,150$ 90%
HUMAN RESOURCES
SALARIES 169,000$ 85,917$ 150,626$ 18,374$ 89%
OVERTIME - - - - 0%
BENEFITS 61,680 30,963 45,179 16,501 73%
SUPPLIES 2,000 1,623 3,461 (1,461) 173%
SMALL EQUIPMENT 100 - - 100 0%
PROFESSIONAL SVC 39,500 68,189 22,111 17,389 56%
COMMUNICATIONS 500 334 426 74 85%
TRAVEL 500 - 572 (72) 114%
ADVERTISING 5,000 833 3,007 1,993 60%
RENTAL/LEASE 2,000 2,165 1,867 133 93%
REPAIR/MAINT 6,000 4,820 5,349 651 89%
MISCELLANEOUS 9,778 4,462 3,704 6,074 38%
296,058$ 199,306$ 236,301$ 59,757$ 80%
MUNICIPAL COURT
SALARIES 464,471$ 420,863$ 432,068$ 32,403$ 93%
OVERTIME 100 572 16 84 16%
BENEFITS 168,526 150,168 143,586 24,940 85%
SUPPLIES 9,159 9,534 13,264 (4,105) 145%
SMALL EQUIPMENT 2,000 - 1,653 347 83%
PROFESSIONAL SERVICES 60,500 55,071 59,745 755 99%
COMMUNICATIONS 2,600 1,959 2,051 549 79%
TRAVEL 1,250 2,257 2,088 (838) 167%
RENTAL/LEASE 650 733 1,095 (445) 168%
REPAIR/MAINT 1,000 978 409 591 41%
MISCELLANEOUS 19,250 18,737 8,618 10,632 45%
INTERGOVTL SVC - 92 - - 0%
729,506$ 660,964$ 664,592$ 64,914$ 91%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 44 of 317
14
Page 2 of 4
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 305,572$ 268,951$ 329,468$ (23,896)$ 108%
BENEFITS 92,771 83,320 93,509 (738) 101%
SUPPLIES 13,760 7,569 8,344 5,416 61%
SMALL EQUIPMENT - - 1,560 (1,560) 0%
PROFESSIONAL SERVICES 84,751 19,005 42,375 42,376 50%
COMMUNICATIONS 50,000 37,772 37,232 12,768 74%
TRAVEL 250 7 57 193 23%
ADVERTISING 3,690 20,386 3,185 505 86%
RENTAL/LEASE 25,000 14,885 14,125 10,875 57%
REPAIRS & MAINTENANCE 8,037 8,167 8,599 (562) 107%
MISCELLANEOUS 3,000 3,088 3,562 (562) 119%
586,831$ 463,150$ 542,017$ 44,814$ 92%
ADMINISTRATIVE SERVICES
SALARIES 661,370$ 661,792$ 628,039$ 33,331$ 95%
OVERTIME 8,000 7,607 6,470 1,530 81%
BENEFITS 214,100 208,633 200,125 13,975 93%
SUPPLIES 35,700 62,862 13,624 22,076 38%
SMALL EQUIPMENT 87,500 70,589 68,587 18,913 78%
PROFESSIONAL SERVICES 175,850 40,960 95,814 80,036 54%
COMMUNICATIONS 58,960 55,050 46,520 12,440 79%
TRAVEL 3,300 2,330 1,017 2,283 31%
RENTAL/LEASE 8,988 4,551 7,717 1,271 86%
REPAIR/MAINT 171,750 158,881 83,266 88,484 48%
MISCELLANEOUS 8,000 19,517 28,684 (20,684) 359%
MACHINERY/EQUIPMENT 85,000 - 22,735 62,265 27%
1,518,518$ 1,292,772$ 1,202,598$ 315,920$ 79%
CITY ATTORNEY
PROFESSIONAL SVC 499,200$ 449,236$ 448,185$ 51,015$ 90%
MISC PROSECUTOR - 200 - - 0%
499,200$ 449,436$ 448,185$ 51,015$ 90%
NON-DEPARTMENTAL
SALARIES 93,785$ 1,900$ -$ 93,785$ 0%
BENEFITS - UNEMPLOYMENT 40,000 43,750 24,754 15,246 62%
PROFESSIONAL SVC 380,000 209,985 206,726 173,274 54%
COMMUNICATIONS - 5 - - 0%
RENTAL/LEASE 3,600 3,600 3,600 - 100%
INSURANCE 396,193 420,109 399,287 (3,094) 101%
MISCELLANEOUS 55,156 56,183 54,993 163 100%
INTERGOVT SVC 7,532,912 7,376,978 7,347,152 185,760 98%
ECA LOAN PAYMENT 190,000 250,000 180,000 10,000 95%
EXCISE TAXES 5,500 6,225 5,022 478 91%
INTERFUND TRANSFERS 1,575,185 3,014,159 762,056 813,129 48%
GENERAL OBLIGATION BOND 946,595 102,559 107,580 839,015 11%
INSTALLMENT PURCHASES 64,014 63,380 64,014 0 100%
OTHER DEBT - - - - 0%
INTEREST ON LONG-TERM DEBT 185,614 202,175 114,141 71,473 61%
DEBT ISSUANCE COSTS 5,000 1,125 - 5,000 0%
FISCAL AGENT FEES - - 478 (478) 0%
INTERFUND SERVICES 201,800 122,258 13,353 188,447 7%
11,675,354$ 11,874,391$ 9,283,156$ 2,392,198$ 80%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 45 of 317
15
Page 3 of 4
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 5,206,408$ 4,743,897$ 4,702,573$ 503,835$ 90%
OVERTIME 402,720 339,434 375,007 27,713 93%
HOLIDAY BUYBACK 193,388 185,942 175,302 18,086 91%
BENEFITS 1,733,917 1,649,751 1,670,197 63,720 96%
UNIFORMS 52,410 42,955 37,310 15,100 71%
SUPPLIES 94,100 72,914 56,377 37,723 60%
SMALL EQUIPMENT 16,205 5,252 13,717 2,488 85%
PROFESSIONAL SVC 129,431 74,363 140,680 (11,249) 109%
COMMUNICATIONS 33,592 23,338 21,031 12,561 63%
TRAVEL 16,300 10,975 8,847 7,453 54%
ADVERTISING 375 66 73 302 19%
RENTAL/LEASE 538,344 14,160 490,734 47,610 91%
REPAIR/MAINT 16,115 8,083 6,519 9,596 40%
MISCELLANEOUS 36,300 32,785 27,851 8,450 77%
INTERGOVTL SVC 496,048 405,590 411,254 84,794 83%
INTERFUND RENTAL 48,000 294,030 44,000 4,000 92%
INTERFUND REPAIRS - 780 - - 0%
9,013,653$ 7,904,315$ 8,181,471$ 832,182$ 91%
COMMUNITY SERVICES/ECON DEV.
SALARIES 213,304$ 193,804$ 195,791$ 17,513$ 92%
BENEFITS 62,052 55,886 57,858 4,194 93%
SUPPLIES 1,500 1,831 682 818 45%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SVC 65,254 108,527 53,147 12,107 81%
COMMUNICATIONS 1,490 1,050 1,312 178 88%
TRAVEL 2,000 24 198 1,802 10%
ADVERTISING 24,500 12,106 11,273 13,227 46%
RENTAL/LEASE 2,364 2,744 2,197 167 93%
REPAIR/MAINT 500 - - 500 0%
MISCELLANEOUS 4,000 2,901 3,442 558 86%
377,764$ 378,873$ 325,900$ 51,864$ 86%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,044,346$ 973,670$ 953,668$ 90,678$ 91%
OVERTIME 1,300 3,170 1,218 82 94%
BENEFITS 361,520 341,262 336,066 25,454 93%
UNIFORMS - - - - 0%
SUPPLIES 13,000 14,150 10,018 2,982 77%
MINOR EQUIPMENT 1,100 1,557 359 741 33%
PROFESSIONAL SVC 199,600 60,067 62,468 137,132 31%
COMMUNICATIONS 4,000 4,373 3,724 276 93%
TRAVEL 1,600 998 554 1,046 35%
ADVERTISING 3,000 4,504 3,496 (496) 117%
RENTAL/LEASE 32,828 26,907 30,244 2,584 92%
REPAIRS & MAINTENANCE 500 606 112 388 22%
MISCELLANEOUS 25,100 24,097 16,668 8,432 66%
1,687,894$ 1,455,361$ 1,418,595$ 269,299$ 84%
ENGINEERING
SALARIES 1,007,140$ 878,900$ 885,465$ 121,675$ 88%
OVERTIME 5,000 3,781 1,199 3,801 24%
BENEFITS 365,880 307,308 325,995 39,885 89%
UNIFORMS 360 182 - 360 0%
SUPPLIES - - - - 0%
MINOR EQUIPMENT 2,000 2,698 1,002 998 50%
PROFESSIONAL SVC 5,000 2,145 840 4,160 17%
COMMUNICATIONS 6,700 4,928 5,209 1,491 78%
TRAVEL 600 521 52 548 9%
ADVERTISING - - 264 (264) 0%
RENTAL/LEASE 13,408 6,182 12,287 1,121 92%
REPAIR/MAINT 1,800 895 38 1,762 2%
MISCELLANEOUS 10,300 10,082 8,092 2,208 79%
1,418,188$ 1,217,622$ 1,240,443$ 177,745$ 87%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 46 of 317
16
Page 4 of 4
Title
2013 Amended
Budget
11/30/2012
Expenditures
11/30/2013
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 1,769,631$ 1,643,894$ 1,588,996$ 180,635$ 90%
OVERTIME 5,000 10,218 7,468 (2,468) 149%
BENEFITS 584,326 541,092 533,514 50,812 91%
UNIFORMS 5,340 2,601 4,098 1,242 77%
SUPPLIES 131,925 104,545 90,303 41,622 68%
MINOR EQUIPMENT 3,250 33,568 2,408 842 74%
PROFESSIONAL SVC 405,297 257,431 333,414 71,883 82%
COMMUNICATIONS 28,218 20,098 22,269 5,949 79%
TRAVEL 5,942 1,186 1,621 4,321 27%
ADVERTISING 4,300 2,859 2,418 1,882 56%
RENTAL/LEASE 149,152 116,076 146,564 2,588 98%
PUBLIC UTILITY 150,000 159,129 169,824 (19,824) 113%
REPAIR/MAINT 51,845 32,013 34,846 16,999 67%
MISCELLANEOUS 77,596 66,087 82,845 (5,249) 107%
MACHINERY/EQUIPMENT - 13,097 - - 0%
INTERGOVTL SVC 70,695 33,807 41,953 28,742 59%
3,442,517$ 3,037,701$ 3,062,541$ 379,976$ 89%
PUBLIC WORKS
SALARIES 225,381$ 202,273$ 224,443$ 938$ 100%
OVERTIME 200 - - 200 0%
BENEFITS 76,157 50,042 61,052 15,105 80%
SUPPLIES 5,100 3,808 4,329 771 85%
SMALL EQUIPMENT - - 201 (201) 0%
PROFESSIONAL SERVICES 200 48 50 150 25%
COMMUNICATIONS 1,200 978 1,236 (36) 103%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 10,779 2,691 3,970 6,809 37%
PUBLIC UTILITY 2,600 2,067 2,081 519 80%
REPAIR/MAINT 1,000 - - 1,000 0%
MISCELLANEOUS 1,400 1,045 1,206 194 86%
324,517$ 262,952$ 298,568$ 25,949$ 92%
FACILITIES MAINTENANCE
SALARIES 621,104$ 556,473$ 572,069$ 49,035$ 92%
OVERTIME 2,500 1,996 145 2,355 6%
BENEFITS 249,515 224,579 220,348 29,167 88%
UNIFORMS 3,000 1,837 1,270 1,730 42%
SUPPLIES 65,000 66,727 57,372 7,628 88%
TRAVEL - 2 - - 0%
MINOR EQUIPMENT 6,000 2,399 4,783 1,217 80%
PROFESSIONAL SERVICES - - 53 (53) 0%
COMMUNICATIONS 13,000 11,855 11,896 1,104 92%
RENTAL/LEASE 44,940 22,605 41,470 3,470 92%
PUBLIC UTILITY 277,000 244,048 236,660 40,340 85%
REPAIR/MAINT 60,000 45,808 48,397 11,604 81%
MISCELLANEOUS 2,100 2,993 1,336 764 64%
1,344,159$ 1,181,322$ 1,195,797$ 148,362$ 89%
TOTAL GENERAL FUND EXPENDITURES 33,428,648$ 30,812,816$ 28,568,606$ 4,860,042$ 85%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 47 of 317
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,217,865$ 1,217,865$ 1,818,957$ 49.36%
February 3,006,387 1,788,522 3,696,503 22.95%
March 5,077,543 2,071,156 5,680,288 11.87%
April 7,700,712 2,623,169 9,353,758 21.47%
May 15,079,389 7,378,677 16,511,968 9.50%
June 16,731,113 1,651,723 18,268,819 9.19%
July 18,659,278 1,928,165 20,092,060 7.68%
August 20,271,527 1,612,249 21,933,664 8.20%
September 21,849,835 1,578,308 23,743,625 8.67%
October 24,532,443 2,682,608 25,786,544 5.11%
November 31,251,022 6,718,579 32,470,539 3.90%
December 32,908,710 1,657,688 34,192,915 3.90%
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 55,778$ 55,778$ 69,441$ 24.49%
February 90,478 34,700 115,535 27.69%
March 125,274 34,796 257,285 105.38%
April 181,702 56,428 311,272 71.31%
May 237,805 56,103 353,545 48.67%
June 293,909 56,104 444,366 51.19%
July 353,267 59,358 535,072 51.46%
August 420,422 67,155 613,259 45.87%
September 484,359 63,937 698,389 44.19%
October 552,822 68,463 783,021 41.64%
November 607,861 55,039 837,539 37.78%
December 650,000 42,139 895,599 37.78%
2013
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2013
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
6000000
12000000
18000000
24000000
30000000
36000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Current Year Budget Prior Year
Packet Page 48 of 317
18
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 392,903$ 392,903$ 406,956$ 3.58%
February 882,320 489,417 894,736 1.41%
March 1,238,984 356,664 1,265,893 2.17%
April 1,604,214 365,230 1,641,662 2.33%
May 2,031,089 426,875 2,155,612 6.13%
June 2,415,896 384,807 2,570,795 6.41%
July 2,803,625 387,729 2,994,986 6.83%
August 3,252,578 448,952 3,451,034 6.10%
September 3,657,014 404,436 3,901,282 6.68%
October 4,072,784 415,770 4,372,215 7.35%
November 4,526,767 453,983 4,867,444 7.53%
December 4,913,150 386,383 5,282,905 7.53%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 112,486$ 112,486$ 94,836$ -15.69%
February 229,224 116,737 220,665 -3.73%
March 336,151 106,927 303,170 -9.81%
April 429,023 92,872 369,694 -13.83%
May 504,596 75,573 437,820 -13.23%
June 561,065 56,469 473,725 -15.57%
July 603,809 42,744 505,954 -16.21%
August 634,288 30,479 530,649 -16.34%
September 661,890 27,602 552,442 -16.54%
October 691,093 29,203 575,862 -16.67%
November 739,711 48,618 625,606 -15.43%
December 811,174 71,463 686,045 -15.43%
2013
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2013
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
Packet Page 49 of 317
19
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 107,059$ 107,059$ 134,596$ 25.72%
February 232,047 124,988 252,444 8.79%
March 373,485 141,439 366,495 -1.87%
April 490,181 116,696 484,087 -1.24%
May 620,774 130,593 598,247 -3.63%
June 737,081 116,307 712,861 -3.29%
July 866,748 129,667 823,494 -4.99%
August 1,002,235 135,487 935,506 -6.66%
September 1,103,617 101,382 1,051,571 -4.72%
October 1,258,978 155,360 1,162,447 -7.67%
November 1,352,112 93,134 1,272,346 -5.90%
December 1,529,498 177,386 1,439,267 -5.90%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 157,586$ 157,586$ 153,240$ -2.76%
February 317,215 159,628 326,077 2.79%
March 474,628 157,413 487,478 2.71%
April 629,668 155,040 641,845 1.93%
May 770,457 140,789 787,005 2.15%
June 880,143 109,686 897,904 2.02%
July 988,232 108,088 997,566 0.94%
August 1,081,536 93,304 1,102,559 1.94%
September 1,180,052 98,516 1,202,643 1.91%
October 1,266,232 86,180 1,292,050 2.04%
November 1,372,866 106,634 1,409,600 2.68%
December 1,475,638 102,772 1,515,122 2.68%
2013
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2013
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
Packet Page 50 of 317
20
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 347,623$ 347,623$ 437,117$ 25.74%
February 651,849 304,227 730,089 12.00%
March 1,067,462 415,613 1,164,370 9.08%
April 1,359,550 292,088 1,452,341 6.83%
May 1,783,049 423,499 1,878,909 5.38%
June 2,093,928 310,879 2,208,023 5.45%
July 2,569,516 475,588 2,731,972 6.32%
August 2,993,552 424,036 3,181,544 6.28%
September 3,592,341 598,790 3,802,117 5.84%
October 4,018,622 426,281 4,232,074 5.31%
November 4,521,753 503,131 4,717,501 4.33%
December 4,837,500 315,747 5,046,917 4.33%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 117,844$ 117,844$ 206,626$ -2.76%
February 579,476 461,633 650,563 2.79%
March 793,715 214,239 857,252 2.71%
April 984,066 190,351 1,041,396 1.93%
May 1,198,804 214,738 1,248,687 2.15%
June 1,389,306 190,502 1,432,755 2.02%
July 1,605,385 216,078 1,640,860 2.21%
August 2,081,108 475,723 2,083,849 0.13%
September 2,302,939 221,831 2,290,999 -0.52%
October 2,499,013 196,074 2,475,111 -0.96%
November 2,719,600 220,586 2,681,947 -1.38%
December 2,916,000 196,400 2,875,628 -1.38%
2013
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2013
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
500000
1000000
1500000
2000000
2500000
3000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
Packet Page 51 of 317
21
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 368,573$ 368,573$ 430,475$ 16.80%
February 739,189 370,616 776,988 5.11%
March 1,192,379 453,190 1,208,782 1.38%
April 1,561,692 369,313 1,556,465 -0.33%
May 2,020,421 458,729 1,988,901 -1.56%
June 2,393,961 373,540 2,339,183 -2.29%
July 2,860,441 466,480 2,784,857 -2.64%
August 3,236,691 376,249 3,139,291 -3.01%
September 3,711,615 474,925 3,594,704 -3.15%
October 4,088,150 376,535 3,954,165 -3.28%
November 4,558,319 470,169 4,392,270 -3.64%
December 4,935,000 376,681 4,755,230 -3.64%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2013
0
1000000
2000000
3000000
4000000
5000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
Packet Page 52 of 317
22
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 3,256,546$ 3,256,546$ 4,106,837$ 26.11%
February 5,738,364 2,481,818 5,821,040 1.44%
March 7,983,453 2,245,089 9,553,606 19.67%
April 11,089,012 3,105,559 11,303,195 1.93%
May 13,098,374 2,009,362 13,034,788 -0.49%
June 16,418,926 3,320,551 15,541,665 -5.34%
July 19,232,001 2,813,076 19,021,011 -1.10%
August 21,718,031 2,486,030 20,865,159 -3.93%
September 24,579,013 2,860,982 24,406,144 -0.70%
October 26,916,798 2,337,785 26,254,716 -2.46%
November 29,475,100 2,558,302 28,568,019 -3.08%
December 33,428,648 3,953,548 32,399,898 -3.08%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,850,750$ 1,850,750$ 2,450,235$ 32.39%
February 2,398,875 548,126 2,488,604 3.74%
March 2,730,636 331,761 4,520,241 65.54%
April 3,893,098 1,162,462 4,569,788 17.38%
May 4,106,886 213,788 4,665,570 13.60%
June 5,908,180 1,801,294 5,464,269 -7.51%
July 6,725,281 817,101 7,050,688 4.84%
August 7,108,363 383,081 7,087,477 -0.29%
September 8,030,573 922,210 8,883,176 10.62%
October 8,418,034 387,461 8,917,486 5.93%
November 8,835,656 417,622 9,283,156 5.06%
December 11,675,354 2,839,698 12,266,677 5.06%
2013
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2013
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
6000000
12000000
18000000
24000000
30000000
36000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2000000
4000000
6000000
8000000
10000000
12000000
14000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
Packet Page 53 of 317
23
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 20,374$ 20,374$ 15,899$ -21.96%
February 43,014 22,641 38,445 -10.62%
March 66,053 23,038 61,389 -7.06%
April 85,839 19,787 83,350 -2.90%
May 105,708 19,869 103,077 -2.49%
June 127,575 21,866 129,323 1.37%
July 152,874 25,299 152,370 -0.33%
August 175,926 23,052 178,450 1.43%
September 194,771 18,845 206,591 6.07%
October 221,092 26,321 224,897 1.72%
November 242,345 21,253 252,727 4.28%
December 273,623 31,278 285,345 4.28%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 20,358$ 20,358$ 19,244$ -5.47%
February 40,965$ 20,607$ 38,426 -6.20%
March 60,831$ 19,866$ 59,435 -2.29%
April 80,594$ 19,763$ 78,215 -2.95%
May 100,113$ 19,519$ 97,801 -2.31%
June 119,680$ 19,567$ 117,240 -2.04%
July 140,385$ 20,705$ 136,909 -2.48%
August 160,149$ 19,764$ 156,244 -2.44%
September 179,497$ 19,349$ 175,704 -2.11%
October 201,043$ 21,545$ 196,439 -2.29%
November 221,558$ 20,516$ 215,716 -2.64%
December 240,866$ 19,308$ 234,514 -2.64%
2013
City of Edmonds, WA
Monthly Expenditure Report-City Council
2013
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
Packet Page 54 of 317
24
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 22,078$ 22,078$ 19,264$ -12.75%
February 44,778 22,700 39,680 -11.38%
March 73,759 28,981 59,024 -19.98%
April 97,885 24,125 84,440 -13.73%
May 123,450 25,565 105,495 -14.54%
June 146,273 22,823 125,617 -14.12%
July 170,756 24,483 148,360 -13.12%
August 192,443 21,687 168,734 -12.32%
September 219,283 26,840 189,163 -13.74%
October 240,551 21,268 217,020 -9.78%
November 262,353 21,802 236,301 -9.93%
December 296,058 33,705 266,659 -9.93%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 53,629$ 53,629$ 51,789$ -3.43%
February 112,880 59,251 115,326 2.17%
March 175,265 62,385 172,514 -1.57%
April 237,664 62,399 232,844 -2.03%
May 296,001 58,337 289,036 -2.35%
June 359,972 63,971 349,491 -2.91%
July 417,999 58,027 408,529 -2.27%
August 479,324 61,325 475,199 -0.86%
September 537,503 58,179 539,339 0.34%
October 599,074 61,571 601,609 0.42%
November 660,600 61,526 664,592 0.60%
December 729,506 68,906 733,914 0.60%
2013
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2013
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
Packet Page 55 of 317
25
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 23,903$ 23,903$ 23,455$ -1.87%
February 60,185 36,282 54,572 -9.33%
March 91,793 31,608 82,365 -10.27%
April 121,470 29,677 112,729 -7.20%
May 154,163 32,693 141,547 -8.18%
June 181,237 27,074 168,121 -7.24%
July 219,725 38,487 204,034 -7.14%
August 245,828 26,103 233,447 -5.04%
September 275,198 29,370 265,038 -3.69%
October 306,118 30,920 296,034 -3.29%
November 332,806 26,688 325,900 -2.08%
December 377,764 44,958 369,925 -2.08%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,581$ 46,581$ 37,742$ -18.98%
February 92,331 45,750 83,146 -9.95%
March 145,417 53,085 132,277 -9.04%
April 190,728 45,311 174,295 -8.62%
May 246,108 55,380 211,369 -14.12%
June 293,563 47,455 255,790 -12.87%
July 344,299 50,736 299,585 -12.99%
August 388,440 44,142 359,928 -7.34%
September 438,924 50,484 409,740 -6.65%
October 482,314 43,390 495,285 2.69%
November 532,305 49,991 542,017 1.82%
December 586,831 54,526 597,537 1.82%
2013
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2013
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100000
200000
300000
400000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
Packet Page 56 of 317
26
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 41,269$ 41,269$ 92,733$ 124.70%
February 107,231 65,962 139,675 30.26%
March 158,641 51,411 195,470 23.22%
April 207,023 48,382 243,433 17.59%
May 261,979 54,956 273,992 4.59%
June 315,391 53,412 303,287 -3.84%
July 362,173 46,782 335,108 -7.47%
August 424,531 62,358 368,611 -13.17%
September 470,769 46,238 410,614 -12.78%
October 532,119 61,350 444,839 -16.40%
November 602,123 70,004 480,220 -20.25%
December 723,534 121,411 577,050 -20.25%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 75,216$ 75,216$ 57,510$ -23.54%
February 144,311 69,095 132,734 -8.02%
March 209,175 64,864 195,061 -6.75%
April 270,041 60,866 288,223 6.73%
May 329,932 59,892 350,529 6.24%
June 399,382 69,449 419,004 4.91%
July 463,038 63,656 479,400 3.53%
August 519,830 56,793 540,681 4.01%
September 582,932 63,101 601,823 3.24%
October 654,048 71,116 662,628 1.31%
November 723,184 69,137 722,378 -0.11%
December 794,984 71,800 794,098 -0.11%
2013
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2013
City of Edmonds, WA
Monthly Expenditure Report-Finance
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
Packet Page 57 of 317
27
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 41,600$ 41,600$ 45,000$ 8.17%
February 83,200 41,600 85,261 2.48%
March 124,800 41,600 110,418 -11.52%
April 166,400 41,600 163,684 -1.63%
May 208,000 41,600 192,124 -7.63%
June 249,600 41,600 245,534 -1.63%
July 291,200 41,600 284,215 -2.40%
August 332,800 41,600 324,528 -2.49%
September 374,400 41,600 360,467 -3.72%
October 416,000 41,600 396,560 -4.67%
November 457,600 41,600 448,185 -2.06%
December 499,200 41,600 488,929 -2.06%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 718,270$ 718,270$ 711,651$ -0.92%
February 1,423,370 705,100 1,406,388 -1.19%
March 2,165,758 742,388 2,104,655 -2.82%
April 2,866,310 700,552 2,792,819 -2.56%
May 3,559,969 693,659 3,483,129 -2.16%
June 4,348,505 788,536 4,227,018 -2.79%
July 5,073,362 724,857 4,972,804 -1.98%
August 5,792,849 719,487 5,693,804 -1.71%
September 6,540,466 747,617 6,439,813 -1.54%
October 7,263,252 722,787 7,221,628 -0.57%
November 8,235,360 972,108 8,181,471 -0.65%
December 9,013,653 778,293 8,954,671 -0.65%
2013
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2013
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100000
200000
300000
400000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
Packet Page 58 of 317
28
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 135,540$ 135,540$ 135,003$ -0.40%
February 273,132 137,592 263,070 -3.68%
March 423,545 150,413 425,710 0.51%
April 562,466 138,921 535,592 -4.78%
May 702,372 139,906 652,334 -7.12%
June 839,698 137,326 775,648 -7.63%
July 971,469 131,771 905,148 -6.83%
August 1,114,664 143,195 1,024,666 -8.07%
September 1,255,893 141,229 1,155,902 -7.96%
October 1,405,922 150,029 1,289,790 -8.26%
November 1,544,018 138,095 1,418,595 -8.12%
December 1,687,894 143,876 1,550,784 -8.12%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 220,369$ 220,369$ 206,466$ -6.31%
February 458,913 238,545 441,862 -3.72%
March 716,059 257,146 687,221 -4.03%
April 965,334 249,275 940,767 -2.54%
May 1,222,832 257,498 1,200,892 -1.79%
June 1,540,910 318,077 1,473,023 -4.41%
July 1,933,815 392,905 1,896,279 -1.94%
August 2,326,622 392,807 2,266,919 -2.57%
September 2,634,141 307,520 2,534,360 -3.79%
October 2,883,640 249,499 2,814,463 -2.40%
November 3,116,121 232,481 3,062,541 -1.72%
December 3,422,517 306,396 3,363,668 -1.72%
2013
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2013
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
Packet Page 59 of 317
29
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 27,007$ 27,007$ 26,193$ -3.01%
February 52,806 25,799 53,241 0.82%
March 79,315 26,509 80,244 1.17%
April 104,820 25,505 106,672 1.77%
May 130,712 25,892 135,132 3.38%
June 156,718 26,006 162,172 3.48%
July 192,014 35,296 190,140 -0.98%
August 217,880 25,866 217,744 -0.06%
September 244,097 26,217 245,061 0.39%
October 270,921 26,824 272,136 0.45%
November 295,226 24,305 298,568 1.13%
December 324,517 29,291 328,190 1.13%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 106,672$ 106,672$ 98,355$ -7.80%
February 220,921 114,249 209,083 -5.36%
March 343,665 122,743 320,411 -6.77%
April 478,949 135,284 434,291 -9.32%
May 552,523 73,574 553,398 0.16%
June 670,350 117,826 639,087 -4.66%
July 775,460 105,110 762,458 -1.68%
August 878,941 103,481 866,245 -1.44%
September 997,041 118,100 975,946 -2.12%
October 1,099,774 102,733 1,077,731 -2.00%
November 1,211,822 112,048 1,195,797 -1.32%
December 1,344,159 132,337 1,326,385 -1.32%
2013
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2013
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
350000
400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
Packet Page 60 of 317
30
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 116,831$ 116,831$ 116,885$ 0.05%
February 234,167 117,336 232,112 -0.88%
March 350,637 116,470 347,757 -0.82%
April 476,032 125,395 462,638 -2.81%
May 587,431 111,399 579,950 -1.27%
June 704,550 117,118 687,628 -2.40%
July 824,821 120,272 795,569 -3.55%
August 943,772 118,950 903,068 -4.31%
September 1,066,568 122,797 1,013,993 -4.93%
October 1,191,844 125,275 1,126,760 -5.46%
November 1,307,157 115,313 1,240,443 -5.10%
December 1,418,188 111,031 1,345,808 -5.10%
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2013
0
200000
400000
600000
800000
1000000
1200000
1400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
Packet Page 61 of 317
31
INVESTMENT PORTFOLIO SUMMARY
(a)
Term Purchase Purchase Maturity / Call **Yield to Weighted
Agency / Issuer Investment Type (months) Date Price Date Maturity Average
Washington State Local
Government Investment Pool
Investment Pool Various 19,852,862$ Various 0.12% 0.069%
Snohomish County
Investment Pool
Investment Pool Various 10,000,000$ Various 0.66% 0.198%
Opus Bank Certificate of
Deposit
24 9/17/2012 500,000 9/17/2014 0.60% 0.009%
FHLMC Bonds 60 12/28/2012 1,000,000 12/28/2013 **0.90% 0.027%
FHLMC Bonds 54 12/27/2012 1,000,000 12/27/2013 **0.75% 0.022%
FFCB Bonds 45 12/19/2012 1,000,000 11/27/2013 **0.54% 0.016%
TOTAL 33,352,862$ 0.34%0.342%
Investment Mix % of Total
State Investment Pool 59.5% Current 6-month treasury rate 0.11%
Certificate of Deposit 1.5% Current State Pool rate 0.12%
Bonds 9.0% Blended Edmonds rate 0.34%
70.0%
(a) To maturity.
Summary
City of Edmonds
Investment Portfolio Summary
As of November 30, 2013
Packet Page 62 of 317
32
GENERAL FUND OVERVIEW
12/31/2012 9/30/2013 11/30/2013 Q3 YTD
001-General Fund 4,635,301$ 3,972,782$ 8,537,234$ (3,390,379)$ 3,901,933$
009-Leoff-Medical Ins. Reserve 388,509 330,940 284,448 (68,144) (104,061)
011-Risk Management Fund 114,000 40,122 37,195 64,377 (76,805)
012 - Contingency Reserve Fund 5,278,152 5,343,486 5,345,994 1,507 67,842
013-Mulitmodal Transportation FD 55,859 55,859 55,859 - -
014-Historic Preservation Gift Fund 1,063 (3,503) (3,503) (4,475) (4,566)
016-Building Maintenance 214,026 208,001 114,735 (22,137) (99,291)
Total General Fund 10,686,910$ 9,947,688$ 14,371,962$ (3,419,250)$ 3,685,052$
GENERAL
FUND
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$10.69 $9.95
$14.37
-
2
4
6
8
10
12
14
16
Dec 2012 Sept 2013 Nov 2013
Mi
l
l
i
o
n
s
General
Fund
General Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 63 of 317
33
GOVERNMENTAL FUNDS OVERVIEW
12/31/2012 9/30/2013 11/30/2013 Q3 YTD
General Fund 10,686,910$ 9,947,688$ 14,371,962$ (3,419,250)$ 3,685,052$
Special Revenue 4,324,145 6,439,112 5,780,289 525,211 1,456,144
Debt Service 26,229 56,722 332,080 24,566 305,851
Total Governmental Funds 15,037,284$ 16,443,522$ 20,484,332$ (2,869,473)$ 5,447,048$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$10.69
$9.95
$14.37
$4.32
$6.44
$5.78
$0.03 $0.06 $0.33 -
2
4
6
8
10
12
14
16
Dec 2012 Sept 2013 Nov 2013
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group
$15.04
$16.44
$20.48
-
6
12
18
24
Dec 2012 Sept 2013 Nov 2013
Mi
l
l
i
o
n
s
Governmental Fund Balances
-Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 64 of 317
34
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2012 9/30/2013 11/30/2013 Q3 YTD
104 - Drug Enforcement Fund 118,537$ 98,997$ 87,114$ (17,610)$ (31,423)$
111 - Street Fund 122,981 188,938 209,349 20,325 86,368
112 - Combined Street Const/Improve 384,261 838,153 64,900 19,971 (319,361)
117 - Municipal Arts Acquis. Fund 432,251 438,384 435,404 11,638 3,153
118 - Memorial Street Tree 17,671 17,684 17,692 5 21
120 - Hotel/Motel Tax Revenue Fund 103,792 95,514 108,164 (6,514) 4,372
121 - Employee Parking Permit Fund 71,500 63,578 63,908 (75) (7,592)
122 - Youth Scholarship Fund 15,947 13,258 13,909 (576) (2,038)
123 - Tourism Promotional Fund/Arts 65,916 79,723 80,323 899 14,407
125 - Real Estate Tax 2 1,031,760 1,555,394 1,679,739 142,024 647,979
126 - Real Estate Excise Tax 1 309,555 976,102 1,115,252 254,076 805,697
127 - Gifts Catalog Fund 216,500 218,902 223,715 (5,344) 7,215
129 - Special Projects Fund 5,734 141,534 144,926 102,489 139,192
130 - Cemetery Maintenance/Improvement 53,600 62,310 72,238 16,835 18,638
132 - Parks Construction Fund 396,823 652,652 473,834 (27,067) 77,011
136 - Parks Trust Fund 149,891 150,174 150,245 42 354
137 - Cemetery Maintenance Trust Fund 818,644 830,493 834,704 5,679 16,060
138 - Sister City Commission 8,782 17,322 4,874 8,414 (3,908)
Total Special Revenue 4,324,145$ 6,439,112$ 5,780,289$ 525,211$ 1,456,144$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$4.32
$6.44
$5.78
-
1
2
3
4
5
6
7
8
Dec 2012 Sept 2013 Nov 2013
Mi
l
l
i
o
n
s
Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 65 of 317
35
ENTERPRISE FUNDS OVERVIEW
12/31/2012 9/30/2013 11/30/2013 Q3 YTD
421 - Water Utility Fund 14,637,482$ 14,349,609$ 19,265,553$ 2,089,787$ 4,628,071$
422 - Storm Utility Fund 8,400,457 8,991,068 9,734,972 1,301,157 1,334,515
423 - Sewer/WWTP Utility Fund 43,316,528 40,623,288 48,146,449 (1,495,385) 4,829,921
424 - Bond Reserve Fund - (82,095) 843,959 (82,095) 843,959
411 - Combined Utility Operation - 174,073 214,510 55,681 214,510
Total Enterprise Funds 66,354,467$ 64,055,943$ 78,205,444$ 1,869,144$ 11,850,977$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$214,510
$19,265,553
$9,734,972
$48,146,449
$843,959
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
Combined Utiliyt Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve
Enterprise Fund Balances as of November 30, 2013
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 66 of 317
36
SUMMARY OVERVIEW
12/31/2012 9/30/2013 11/30/2013 Q3 YTD
Governmental Funds 15,037,284$ 16,443,522$ 20,484,332$ (2,896,797)$ 5,447,048$
Enterprise Funds 66,354,467 64,055,943 78,205,444 1,869,144 11,850,977
Internal Services Fund 6,536,284 7,054,918 7,075,719 185,723 539,435
Pension Trust Fund 216,719 202,084 193,949 (11,421) (22,770)
Total City-wide Total 88,144,754$ 87,756,467$ 105,959,444$ (853,351)$ 17,814,690$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$87,114
$209,349
$64,900
$435,404
$17,692
$108,164
$63,908
$13,909
$80,323
$1,679,739
$1,115,252
$223,715
$144,926
$72,238
$473,834
$150,245
$834,704
$4,874
$30,474
$25,764
$275,842
$1 $2,000,000
General Fund
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
L.I.D. Fund Control
L.I.D. Guaranty Fund
2012 LTGO Debt Service Fund
Governmental Fund Balances as of November 30, 2013
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 67 of 317
37
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2012 9/30/2013 11/30/2013 Q3 YTD
511 - Equipment Rental Fund 6,536,284$ 7,054,918$ 7,075,719$ 185,723$ 539,435$
Total Internal Service Funds 6,536,284$ 7,054,918$ 7,075,719$ 185,723$ 539,435$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$6.54
$7.05 $7.08
-
2
4
6
8
Dec 2012 Sept 2013 Nov 2013
Mi
l
l
i
o
n
s
511 - Equipment Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
Packet Page 68 of 317
AM-6471 1. E.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:10 Minutes
Submitted For:Roger Neumaier Submitted By:Roger Neumaier
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2013 General Fund Revenue Analysis through 11/30.
Recommendation
Previous Council Action
Narrative
The Finance Department has been asked for a systematic mechanism to estimate revenue for the General
Fund. Attached to this memo item is a 2013 General Fund revenue projection using data through
November 30th, 2013. The projection includes an estimate of year end 2013 utilizing revenue trends of
the prior three years for each of the groupings of revenue within the General Fund. The mechanism is
similar to that utilized in the quarterly report for specific revenue elements.
The approach of the model is to calculate the average percentage collected over the prior three years of
total year end revenues for each element projected. Using the assumption that the year-to-date revenue
will be similar as a percentage of year-end revenue, the model projects year end.
After projection tool (named RevModel) predicts year end revenue at the end of each month of receipts.
Finance staff then review the amount collected (in case there are any unusual elements) as well a prior
years' revenues (for the same reason). Adjustments should be made in the projections to reflect this factor.
While the result is more accurate than many other projection methodologies, it is still an estimate.
On the pages that follow the summary projection, a graphic projection of each of the elements of revenue
is included. In the graphic, the dotted line projection represents the probable distribution of revenue
during the year if budget were achieved and average prior year collections occurred as a percentage of
total annual collections based on prior year history.
The value of this model is that it helps to anticipate when there might be deviation from anticipated
receipts earlier in the calendar year. However, users need to be reminded that this is a projection rather
than a fact.
The year end 2013 total revenue projected ($34.2 Million) included in this model is slightly stronger (just
over $300 thousand), than the projection included with the 2014 recommended and adopted budgets
($33.9 million).
Packet Page 69 of 317
Attachments
2013 RevModel
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/06/2014 02:19 PM
Mayor Dave Earling 01/08/2014 09:57 AM
Finalize for Agenda Scott Passey 01/08/2014 04:36 PM
Form Started By: Roger Neumaier Started On: 01/06/2014 01:24 PM
Final Approval Date: 01/08/2014
Packet Page 70 of 317
Revenue Element Budget
Current YTD
11/30/2013
Projected
YTD
Variance
YTD $
Variance
YTD %
Projected $
YE
Projected
Variance YE
Variance
YE %
Property Tax 13,472,494 13,363,263 13,361,042 2,221 0.02%13,474,733 2,239 0.02%
Retail Sales Tax 4,913,150 4,831,645 4,510,547 321,098 6.54%5,378,647 465,497 9.47%
Other Sales & Use Tax 529,123 571,584 485,987 85,597 16.18%622,317 93,194 17.61%
Utility Tax 6,484,143 5,964,517 5,995,190 (30,673) -0.47%6,450,968 (33,175) -0.51%
Other Taxes 274,466 168,515 217,020 (48,505) -17.67%217,531 (56,935) -20.74%
Licenses/Permits/Franchise 1,160,181 1,258,266 1,127,540 130,726 11.27%1,294,691 134,510 11.59%
Construction Permits 395,436 458,400 358,168 100,232 25.35%506,097 110,661 27.98%
Grants 17,191 60,781 17,687 43,094 250.68%60,781 43,590 253.56%
State Revenues 569,336 548,522 511,400 37,122 6.52%610,664 41,328 7.26%
Intergov't Service Charges 224,682 265,862 193,831 72,031 32.06%308,178 83,496 37.16%
Interfund Service Charges 1,522,998 1,420,878 1,450,036 (29,158) -1.91%1,492,372 (30,626) -2.01%
Chgs. for Goods & Services 2,399,575 2,547,994 2,310,732 237,262 9.89%2,645,959 246,384 10.27%
Fines & Forfeits 518,898 592,330 437,488 154,842 29.84%702,555 183,657 35.39%
Misc Revenues 364,619 417,989 350,335 67,654 18.55%435,031 70,412 19.31%
Total Revenue 32,846,292 32,470,546 31,327,003 1,143,543 3.48%34,200,524 1,354,232 4.12%
Packet Page 71 of 317
Property Tax 311
2013 BUDGET 13,472,494
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Budget Projection %0%0%3%7%41%1%0%0%1%9%36%1%
Cumulative Budget %0%1%4%11%52%52%53%53%54%63%99%100%
Monthly Forecast $52,207 41,039 390,757 1,006,876 5,486,238 69,938 48,185 38,536 115,267 1,276,112 4,835,887 111,452
Cumulative Budget $52,207 93,246 484,004 1,490,880 6,977,118 7,047,056 7,095,241 7,133,776 7,249,043 8,525,155 13,361,042 13,472,494
Actual Collected $77,985 57,006 451,188 2,069,789 5,136,037 72,430 48,485 60,330 101,436 282,047 5,006,530
Actual Collected YTD 77,985 134,991 586,179 2,655,968 7,792,005 7,864,435 7,912,920 7,973,250 8,074,686 8,356,733 13,363,263 13,363,263
YE Forecast 20,124,687 19,503,903 16,316,599 24,000,936 15,046,004 15,035,151 15,025,109 15,057,882 15,006,967 13,206,332 13,474,733 13,474,733
Projected YE Variance 6,652,193 6,031,409 16,316,599 24,000,936 15,046,004 15,035,151 15,025,109 15,057,882 15,006,967 13,206,332 13,474,733 -
Budget Variance %49.38%44.77%121.11%178.15%111.68%111.60%111.52%111.77%111.39%98.02%100.02%0.00%
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Property Tax Revenues
Cumulative Budget $Actual Collected YTD
Packet Page 72 of 317
Sales and Use Tax 313.1
2013 BUDGET 4,913,150
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %7.83%9.78%7.24%7.27%8.73%8.00%7.93%8.88%8.33%8.33%9.49%7.89%
Cumulative Forecast %7.83%17.60%24.84%32.11%40.84%48.84%56.78%65.66%73.99%82.32%91.81%99.69%
Monthly Forecast $384,527 480,408 355,716 357,066 428,858 393,200 389,690 436,451 409,380 409,190 466,061 387,485
Cumulative Forecast $384,527 864,935 1,220,651 1,577,717 2,006,575 2,399,776 2,789,465 3,225,916 3,635,296 4,044,485 4,510,547 4,898,032
Actual Collected $406,956 487,780 371,157 375,768 513,950 415,184 424,191 456,049 450,247 470,933 495,229
Cumulative Collection $371,157 858,937 1,230,094 1,605,862 2,119,812 2,534,996 2,959,187 3,415,236 3,865,483 4,336,416 4,831,645 4,831,645
YE Forecast 4,742,316 4,879,080 4,951,158 5,000,796 5,190,413 5,189,992 5,212,085 5,201,489 5,224,251 5,267,781 5,262,909 5,262,909
Projected YE Variance (170,834) (8,593,414) 4,951,158 5,000,796 5,190,413 5,189,992 5,212,085 5,201,489 5,224,251 5,267,781 5,262,909 -
Budget Variance %-3.48%-174.91%100.77%101.78%105.64%105.63%106.08%105.87%106.33%107.22%107.12%0.00%
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Edmonds Sales Tax Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 73 of 317
Other Sales & Use Tax 313.6+313.7
2013 BUDGET 529,123
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %8.15%10.64%7.04%7.24%8.12%7.86%8.07%8.85%8.50%8.45%8.92%8.15%
Cumulative Forecast %8.15%18.80%25.84%33.08%41.20%49.05%57.13%65.97%74.47%82.93%91.85%100.00%
Monthly Forecast $43,149 56,325 37,253 38,316 42,939 41,576 42,703 46,810 44,990 44,721 47,203 43,136
Cumulative Forecast $43,149 99,474 136,728 175,044 217,983 259,559 302,262 349,072 394,063 438,784 485,987 529,123
Actual Collected $82,091 58,954 42,740 41,143 49,081 44,665 47,500 50,548 50,649 51,263 52,950
Cumulative Collection $82,091 141,045 183,785 224,928 274,009 318,674 366,174 416,722 467,371 518,634 571,584 571,584
YE Forecast 1,006,649 750,246 711,231 679,914 665,119 649,632 641,003 631,666 627,557 625,413 622,317 622,317
Projected YE Variance 477,526 (12,722,248) 711,231 679,914 665,119 649,632 641,003 631,666 627,557 625,413 622,317 -
Budget Variance %90.25%-2404.40%134.42%128.50%125.70%122.78%121.14%119.38%118.60%118.20%117.61%0.00%
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Other Sales & Use Tax Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 74 of 317
Utility Taxes 316
2013 BUDGET 6,484,143
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %9.44%9.10%9.88%10.03%8.02%7.32%7.63%8.57%7.77%6.31%8.38%7.54%
Cumulative Forecast %9.44%18.54%28.42%38.45%46.47%53.79%61.43%69.99%77.76%84.08%92.46%100.00%
Monthly Forecast $612,305 589,857 640,605 650,678 520,007 474,520 494,990 555,520 503,616 409,470 543,621 488,953
Cumulative Forecast $612,305 1,202,162 1,842,767 2,493,445 3,013,452 3,487,972 3,982,963 4,538,483 5,042,098 5,451,569 5,995,190 6,484,143
Actual Collected $629,219 646,363 592,252 479,425 634,026 467,971 505,790 500,791 512,114 465,671 530,895
Cumulative Collection $629,219 1,275,582 1,867,834 2,347,259 2,981,285 3,449,256 3,955,046 4,455,837 4,967,951 5,433,622 5,964,517 5,964,517
YE Forecast 6,663,253 6,880,149 6,572,345 6,103,989 6,414,928 6,412,169 6,438,695 6,366,067 6,388,789 6,462,797 6,450,968 6,450,968
Projected YE Variance 179,110 (6,592,345) 6,572,345 6,103,989 6,414,928 6,412,169 6,438,695 6,366,067 6,388,789 6,462,797 6,450,968 -
Budget Variance %2.76%-101.67%101.36%94.14%98.93%98.89%99.30%98.18%98.53%99.67%99.49%0.00%
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Utility Taxes Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 75 of 317
Other Taxes 317
2013 BUDGET 274,466
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %3.06%22.62%0.28%1.51%2.21%19.61%3.28%20.94%0.19%3.76%1.60%20.93%
Cumulative Forecast %3.06%25.68%25.96%27.47%29.69%49.30%52.58%73.52%73.71%77.47%79.07%100.00%
Monthly Forecast $8,407 62,089 762 4,149 6,072 53,831 8,997 57,484 508 10,322 4,400 57,446
Cumulative Forecast $8,407 70,495 71,257 75,406 81,479 135,309 144,306 201,790 202,298 212,621 217,020 274,466
Actual Collected $- 48,671 - 5,295 56,108 53,968 4,473
Cumulative Collection $- 48,671 48,671 53,966 53,966 110,074 110,074 164,042 164,042 168,515 168,515 168,515
YE Forecast - 189,495 189,495 196,427 196,427 223,278 223,278 223,122 223,122 217,531 217,531 217,531
Projected YE Variance (274,466) (13,282,999) - 196,427 - 223,278 - 223,122 - 217,531 - -
Budget Variance %-100.00%-4839.58%0.00%71.57%0.00%81.35%0.00%81.29%0.00%79.26%0.00%0.00%
-
50,000
100,000
150,000
200,000
250,000
300,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Other Taxes Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 76 of 317
Licenses & Permits 321
2013 BUDGET 1,160,181
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %19.35%8.56%2.83%8.90%12.89%2.44%17.90%-0.85%0.48%22.01%2.67%2.81%
Cumulative Forecast %19.35%27.90%30.73%39.63%52.53%54.97%72.87%72.03%72.51%94.52%97.19%100.00%
Monthly Forecast $224,484 99,254 32,824 103,274 149,553 28,357 207,715 (9,821) 5,562 255,390 30,947 32,641
Cumulative Forecast $224,484 323,738 356,562 459,836 609,389 637,746 845,461 835,641 841,203 1,096,593 1,127,540 1,160,181
Actual Collected $336,012 31,296 8,647 42,017 242,586 6,832 254,218 25,621 10,165 269,613 31,259
Cumulative Collection $336,012 367,308 375,955 417,972 660,558 667,390 921,608 947,229 957,394 1,227,007 1,258,266 1,258,266
YE Forecast 1,736,581 1,316,324 1,223,282 1,054,557 1,257,599 1,214,109 1,264,673 1,315,107 1,320,431 1,298,157 1,294,691 1,294,691
Projected YE Variance 576,400 (12,156,170) 1,223,282 1,054,557 1,257,599 1,214,109 1,264,673 1,315,107 1,320,431 1,298,157 1,294,691 -
Budget Variance %49.68%-1047.78%105.44%90.90%108.40%104.65%109.01%113.35%113.81%111.89%111.59%0.00%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Licenses & Permits Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 77 of 317
Construction Permits 322
2013 BUDGET 395,436
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %4.87%5.32%8.91%7.22%10.30%7.33%8.75%10.71%7.21%9.83%10.13%9.42%
Cumulative Forecast %4.87%10.18%19.10%26.32%36.62%43.95%52.70%63.41%70.62%80.45%90.58%100.00%
Monthly Forecast $19,244 21,028 35,244 28,550 40,730 28,993 34,591 42,353 28,531 38,867 40,038 37,268
Cumulative Forecast $19,244 40,271 75,515 104,065 144,795 173,788 208,379 250,732 279,263 318,130 358,168 395,436
Actual Collected $26,513 21,914 29,919 33,470 52,738 59,685 52,971 59,594 57,782 40,880 22,934
Cumulative Collection $26,513 48,427 78,346 111,816 164,554 224,239 277,210 336,804 394,586 435,466 458,400 458,400
YE Forecast 544,817 475,522 410,259 424,888 449,398 510,232 526,054 531,181 558,733 541,285 506,097 506,097
Projected YE Variance 149,381 (12,996,972) 410,259 424,888 449,398 510,232 526,054 531,181 558,733 541,285 506,097 -
Budget Variance %37.78%-3286.74%103.75%107.45%113.65%129.03%133.03%134.33%141.30%136.88%127.98%0.00%
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
500,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Construction Permit Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 78 of 317
Grants 331+333
2013 BUDGET 17,191
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %19.24%2.95%3.54%17.76%4.88%7.03%15.13%20.74%6.71%1.19%3.72%-2.88%
Cumulative Forecast %19.24%22.18%25.73%43.49%48.37%55.40%70.52%91.26%97.97%99.17%102.88%100.00%
Monthly Forecast $3,307 507 609 3,053 839 1,208 2,601 3,565 1,154 205 639 (496)
Cumulative Forecast $3,307 3,814 4,423 7,476 8,315 9,523 12,124 15,688 16,843 17,047 17,687 17,191
Actual Collected $- 1,480 669 356 26,026 15,641 3,749 8,175 3,677 1,008
Cumulative Collection $- 1,480 2,149 2,505 28,531 28,531 44,172 47,921 56,096 59,773 60,781 60,781
YE Forecast - 6,671 8,352 5,760 58,985 58,985 62,635 52,511 57,256 60,276 59,078 59,078
Projected YE Variance (17,191) (13,465,823) 8,352 5,760 58,985 - 62,635 52,511 57,256 60,276 59,078 -
Budget Variance %-100.00%-78330.65%48.59%33.51%343.11%0.00%364.35%305.45%333.06%350.63%343.65%0.00%
-
10,000
20,000
30,000
40,000
50,000
60,000
70,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Grant Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 79 of 317
State Revenues 336
2013 BUDGET 569,336
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %8.04%0.42%10.06%8.41%0.14%14.05%7.90%0.13%26.23%6.17%8.26%10.18%
Cumulative Forecast %8.04%8.46%18.52%26.94%27.07%41.12%49.02%49.15%75.39%81.56%89.82%100.00%
Monthly Forecast $45,784 2,400 57,277 47,890 773 79,966 44,983 767 149,365 35,149 47,045 57,936
Cumulative Forecast $45,784 48,184 105,461 153,351 154,124 234,090 279,073 279,840 429,205 464,355 511,400 569,336
Actual Collected $12,626 3,134 89,450 12,623 3,134 89,424 13,543 3,134 278,019 43,435
Cumulative Collection $12,626 15,760 105,210 117,833 120,967 210,391 223,934 227,068 505,087 548,522 548,522 548,522
YE Forecast 157,007 186,218 567,981 437,471 446,854 511,698 456,847 461,971 669,992 672,532 672,532 672,532
Projected YE Variance (412,329) (13,286,276) 567,981 437,471 446,854 511,698 456,847 461,971 669,992 672,532 - -
Budget Variance %-72.42%-2333.64%99.76%76.84%78.49%89.88%80.24%81.14%117.68%118.13%0.00%0.00%
-
100,000
200,000
300,000
400,000
500,000
600,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 State Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 80 of 317
Intergovernmental Service Charges 337+338+341
2013 BUDGET 224,682
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %10.26%5.89%1.36%9.45%7.06%14.30%15.18%1.86%4.15%12.08%4.68%13.73%
Cumulative Forecast %10.26%16.15%17.51%26.95%34.01%48.31%63.49%65.36%69.51%81.59%86.27%100.00%
Monthly Forecast $23,054 13,223 3,059 21,222 15,862 32,132 34,104 4,190 9,334 27,146 10,506 30,851
Cumulative Forecast $23,054 36,277 39,336 60,558 76,420 108,552 142,656 146,846 156,179 183,325 193,831 224,682
Actual Collected $17,571 5,640 5,425 45,536 29,161 22,289 68,391 14,971 13,275 33,040 10,563
Cumulative Collection $17,571 23,211 28,636 74,172 103,333 125,622 194,013 208,984 222,259 255,299 265,862 265,862
YE Forecast 171,245 143,757 163,565 275,191 303,807 260,013 305,569 319,757 319,745 312,892 308,178 308,178
Projected YE Variance (53,437) (13,328,737) 163,565 275,191 303,807 260,013 305,569 319,757 319,745 312,892 308,178 -
Budget Variance %-23.78%-5932.27%72.80%122.48%135.22%115.72%136.00%142.32%142.31%139.26%137.16%0.00%
-
50,000
100,000
150,000
200,000
250,000
300,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Intergovernmental Service Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 81 of 317
Interfund Service Charges 342+343+344+345
2013 BUDGET 1,522,998
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %3.61%12.35%4.84%9.24%7.99%5.46%11.35%10.97%5.13%13.97%10.31%4.79%
Cumulative Forecast %3.61%15.96%20.79%30.04%38.03%43.49%54.84%65.80%70.94%84.90%95.21%100.00%
Monthly Forecast $54,972 188,039 73,694 140,784 121,739 83,154 172,810 166,997 78,161 212,696 156,990 72,962
Cumulative Forecast $54,972 243,011 316,705 457,489 579,228 662,382 835,192 1,002,189 1,080,350 1,293,047 1,450,036 1,522,998
Actual Collected $40,933 232,064 41,293 249,423 82,906 61,180 71,531 251,237 37,769 84,131 268,411
Cumulative Collection $40,933 272,997 314,290 563,713 646,619 707,799 779,330 1,030,567 1,068,336 1,152,467 1,420,878 1,420,878
YE Forecast 1,134,042 1,710,924 1,511,386 1,876,624 1,700,194 1,627,424 1,421,132 1,566,123 1,506,061 1,357,418 1,492,372 1,492,372
Projected YE Variance (388,956) (11,761,570) 1,511,386 1,876,624 1,700,194 1,627,424 1,421,132 1,566,123 1,506,061 1,357,418 1,492,372 -
Budget Variance %-25.54%-772.26%99.24%123.22%111.63%106.86%93.31%102.83%98.89%89.13%97.99%0.00%
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Interfund Service Charge Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 82 of 317
Charges for goods & Services 346+347+349
2013 BUDGET 2,399,575
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %6.94%7.89%9.48%10.13%10.94%10.82%8.75%8.67%8.58%6.66%7.43%3.70%
Cumulative Forecast %6.94%14.83%24.31%34.44%45.39%56.21%64.96%73.63%82.21%88.86%96.30%100.00%
Monthly Forecast $166,529 189,316 227,577 243,058 262,628 259,686 210,056 207,930 205,864 159,703 178,387 88,843
Cumulative Forecast $166,529 355,844 583,421 826,479 1,089,107 1,348,792 1,558,848 1,766,778 1,972,642 2,132,345 2,310,732 2,399,575
Actual Collected $201,031 216,024 272,193 222,860 280,956 278,752 236,970 270,404 203,387 188,583 176,834
Cumulative Collection $201,031 417,055 689,248 912,108 1,193,064 1,471,816 1,708,786 1,979,190 2,182,577 2,371,160 2,547,994 2,547,994
YE Forecast 2,896,733 2,812,337 2,834,832 2,648,187 2,628,619 2,618,441 2,630,378 2,688,065 2,654,945 2,668,319 2,645,959 2,645,959
Projected YE Variance 497,158 (10,660,157) 2,834,832 2,648,187 2,628,619 2,618,441 2,630,378 2,688,065 2,654,945 2,668,319 2,645,959 -
Budget Variance %20.72%-444.25%118.14%110.36%109.55%109.12%109.62%112.02%110.64%111.20%110.27%0.00%
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Charges for Goods & Service Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 83 of 317
Fines & Forfeits all 35X
2013 BUDGET 518,898
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %0.03%8.37%6.25%13.51%7.90%8.17%8.16%7.62%8.13%7.78%8.38%15.69%
Cumulative Forecast %0.03%8.40%14.65%28.16%36.07%44.24%52.40%60.02%68.14%75.93%84.31%100.00%
Monthly Forecast $151 43,421 32,438 70,129 41,003 42,394 42,355 39,548 42,163 40,395 43,491 81,410
Cumulative Forecast $151 43,572 76,010 146,138 187,141 229,535 271,890 311,438 353,601 393,996 437,488 518,898
Actual Collected $480 45,154 51,057 68,874 55,496 106,678 46,813 50,130 58,803 55,727 53,118
Cumulative Collection $480 45,634 96,691 165,565 221,061 327,739 374,552 424,682 483,485 539,212 592,330 592,330
YE Forecast 1,654,416 543,455 660,084 587,877 612,949 740,902 714,827 707,578 709,498 710,149 702,555 702,555
Projected YE Variance 1,135,518 (12,929,039) 660,084 587,877 612,949 740,902 714,827 707,578 709,498 710,149 702,555 -
Budget Variance %218.83%-2491.63%127.21%113.29%118.13%142.78%137.76%136.36%136.73%136.86%135.39%0.00%
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Fines & Forfeit Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 84 of 317
Miscellaneous Revenues all 36, 37 + 39x
2013 BUDGET 364,619
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %5.69%5.06%6.46%8.22%12.43%12.80%9.30%10.69%9.03%8.08%7.89%4.34%
Cumulative Forecast %5.69%10.75%17.21%25.43%37.86%50.66%59.97%70.66%79.69%87.77%95.66%100.00%
Monthly Forecast $20,744 18,443 23,572 29,972 45,322 46,676 33,923 38,994 32,929 29,449 28,782 15,812
Cumulative Forecast $20,744 39,187 62,760 92,732 138,054 184,730 218,653 257,647 290,576 320,025 348,807 364,619
Actual Collected $23,338 22,066 27,793 26,894 52,110 75,662 37,199 41,077 28,139 49,444 34,267
Cumulative Collection $23,338 45,404 73,197 100,091 152,201 227,863 265,062 306,139 334,278 383,722 417,989 417,989
YE Forecast 410,203 422,458 425,254 393,552 401,981 449,754 442,009 433,244 419,456 437,191 436,936 436,936
Projected YE Variance 45,584 (13,050,036) 425,254 393,552 401,981 449,754 442,009 433,244 419,456 437,191 436,936 -
Budget Variance %12.50%-3579.09%116.63%107.94%110.25%123.35%121.22%118.82%115.04%119.90%119.83%0.00%
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
450,000
1 2 3 4 5 6 7 8 9 10 11 12
2013 Miscellaneous Revenues
Cumulative Forecast $Cumulative Collection $
Packet Page 85 of 317
AM-6470 1. F.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Review Committee: Finance Committee Action:
Type: Action
Information
Subject Title
Ordinance implementing residential parking permit fee increase in accordance with the 2014 adopted
City budget.
Recommendation
Provide direction to staff on proposed changes to ECC 8.52 related to residential parking permit fees.
Previous Council Action
N/A
Narrative
The 2014 adopted City budget included decision package #7, which increased the annual residential and
visitor parking permit fee from $10 to $25. In order to implement the new fee, Edmond City Code (ECC)
8.52 must be amended to reflect this change. However, ECC 8.52 provides for a discounted fee of five
dollars ($5) for a visitor parking permit for an individual who holds a valid residential parking permit
(ECC 8.52.060(B)(1)). The attached draft ordinance reflects an increase in the discounted fee from five
dollars ($5) to ten dollars ($10) to correspond with the parking permit fee increase. However, because
staff did not previously receive input from Council on that specific provision, staff is asking for direction
now before placing it on a future agenda for adoption.
Attachments
Parking Fee Increase
ECC Chapter 8.62 Parking Permits
Draft Ordinance amending parking fees
Form Review
Form Started By: Scott Passey Started On: 01/06/2014 12:13 PM
Final Approval Date: 01/06/2014
Packet Page 86 of 317
Decision Package Title:#7
Fund Number:
Department Number/Name:
Cost Center Number:
Preparer:
Decision Package Description:
Decision Package Justification:
Decision Package Costs 2014 2015 2016 2017 2018
Salaries (11)- - - - -
Overtime (12)- - - - -
Benefits (23)- - - - -
Uniforms (24)- - - - -
Supplies (31)- - - - -
Small equip (35)- - - - -
Prof. Services (41)- - - - -
Communication (42)- - - - -
Travel (43)- - - - -
Advertising (44)- - - - -
Rental/Lease (45)- - - - -
Repair/Maint (48)- - - - -
Miscellaneous - - - - -
Capital Equipment (64)- - - - -
Other:- - - - -
Total Expenses - - - - -
Decision Package Revenue:2014 2015 2016 2017 2018
New Revenue:8,700 8,700 8,700 8,700 8,700
Existing Resources:4,600 4,600 4,600 4,600 4,600
Total Revenue 13,300 13,300 13,300 13,300 13,300
Source of New Revenue:
001
Fee increase for Residential and Visitor Parking Permits.
25 / Mayor
514.30
City Clerk's Office Fee Increase - Parking Permits
Sandy Chase
The current annual fee for Residential and Visitor Parking Permits is $10.00.It is proposed to
increase the annual fee to $25.00.
001.000.322.90.000.00 -OTR NON-BU LIC/PERMITS Fees for Residential and Visitor Parking
Permits are proposed to be increased from $10 to $25.
Sources of Existing Resources:
Packet Page 87 of 317
Chapter 8.52
RESIDENTIAL PARKING ZONE REGULATIONS
Sections:
8.52.010 Residential parking permits defined.
8.52.015 Limitation on issuance.
8.52.020 Eligibility for residential parking permits.
8.52.030 Applications for permits.
8.52.040 Residential parking permits description.
8.52.050 Use and validity of permits.
8.52.060 Visitor’s permits.
8.52.065 Visitor parking on certain streets.
8.52.070 Unlawful acts.
8.52.080 Revocation of permits.
8.52.090 Revocation – City clerk’s duties.
8.52.100 Appeal.
8.52.200 Penalties.
8.52.300 Severability.
8.52.010 Residential parking permits defined.
When properly issued and displayed, a residential parking permit (permit) shall exempt a specified
vehicle, while parked within a specific limited parking zone for which the permit was issued, from citation
for parking longer than the posted time limit for that particular zone and no other; provided, that the permit
shall not authorize parking for more than 72 consecutive hours in any one location or as specified
specifically in this chapter. The permit shall not guarantee a parking space, nor shall it exempt the vehicle
or operator from observing zones where parking is prohibited at all times, including but not limited to no
parking zones, load zones, fire zones and all other applicable regulations contained in ECC Title 8. [Ord.
3606 § 1, 2006].
8.52.015 Limitation on issuance.
No permit authorized to be issued under this chapter shall be issued with respect to any commercial or
recreational vehicle over 10,000 pounds licensed gross vehicle weight or 22 feet in length except as
specifically allowed in this chapter. [Ord. 3606 § 1, 2006].
8.52.020 Eligibility for residential parking permits.
A. Eligibility. Permits may be issued only to persons who reside within the permit zone for which the
permit is issued, who own and/or have legal control of a motor vehicle and only for those motor vehicles
owned by or under the legal control of the resident. Permits may be issued to eligible persons who have
insufficient off-street parking spaces for the number of cars they own and/or control. For the purposes of
this chapter, “residence” shall be defined as the street address of the structure in which the applicant
resides as determined by the U.S. Postal Service or such other street upon which the residence fronts
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and for which the applicant can present adequate evidence that the proposed alternative frontage
adequately reflects the actual orientation and location of the structure in which the applicant resides.
B. The Proof of Residence. Proof of residence shall be established by:
1. Display of a valid driver’s license reflecting a current address within the zone for which the
permit is issued; or
2. Display of a deed, lease, rental agreement or other acceptable document showing residency
within the zone for which the permit is issued.
C. Ownership of Motor Vehicle. Proof of ownership and/or control of a motor vehicle may be established
by possession of a valid registration in the applicant’s name, or by display of a valid registration
accompanied by proof that the applicant has legal use and control of the vehicle. [Ord. 3606 § 1, 2006].
8.52.030 Applications for permits.
A. Authorization of City Clerk. The city clerk is hereby authorized to issue permits to qualified residents
who own or have control of a motor vehicle, and who have insufficient off-street parking spaces.
B. Application Form. Application shall be made on forms provided by the city clerk which shall include:
1. The name, address, telephone number and license number of the applicant;
2. Make, model, color and year of the registration of the vehicle for which the permit is sought;
3. The type of document used to establish eligibility for the permit as required in ECC 8.52.020;
4. The number of off-street parking spaces available to the applicant;
5. License plate number (and state) of vehicle;
6. The number of visitor’s permits requested and issued; and
7. A statement immediately above where the applicant is to sign stating that the applicant has
been provided with an opportunity to examine this chapter and is familiar with the terms thereof.
All applications shall be signed by the applicant and notarized.
C. Limited Parking Zone Determination. The limited parking zone for which the permit is valid shall be the
designated zone in which the permit holder resides but is prohibited on Main Street from Third Avenue to
Sixth Avenue and Fifth Avenue from Bell Street to Walnut Street except between the hours of 6:00 p.m.
and 9:00 a.m. Monday through Saturday. Three zones have been created and are as follows: Red Zone –
Caspers Street to Edmonds Street and Sunset Avenue to Sixth Avenue; Blue Zone – Edmonds Street to
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Dayton Street and Railroad Avenue to Sixth Avenue; Yellow Zone – Dayton Street to Pine Street and SR
104 to Sixth Avenue.
D. Fees.
1. Fees for the permit shall be $10.00 25.00 for the first vehicle, $10.00 25.00 for the second
vehicle and $10.0025.00 for the third vehicle. No fee will be required for limited recreational
vehicle permits.
2. Fees shall be collected prior to issuance of the permit.
3. No more than three permits shall be issued to any one residence. [Ord. 3885 § 1, 2012; Ord.
3606 § 1, 2006].
8.52.040 Residential parking permits description.
The permit shall contain the following information:
A. The residential permit number;
B. The expiration date of the permit; and
C. Color of permit will designate limited parking zone, as set forth in ECC 8.52.030(C). [Ord. 3885 § 1,
2012; Ord. 3606 § 1, 2006].
8.52.050 Use and validity of permits.
A. Display. Residential permits shall be displayed in the upper left-hand corner of the vehicle’s rear
window on the outside of the glass. Visitor’s permits shall be displayed face-up on the vehicle’s
dashboard.
B. Validity. Permits shall be valid only for the vehicle for which they are issued, only in the zone
designated and only so long as the permit holder retains the vehicle and resides at the address specified
in his or her application.
C. Expiration. Permits shall expire one year from the date of issue, so long as the permit holder retains
the permit vehicle and resides at the address specified in his/her permit application. Permits issued for a
recreational vehicle are limited to a period of 36 hours and no more than six permits may be issued for an
individual recreational vehicle in any one-year period. [Ord. 3885 § 1, 2012; Ord. 3606 § 1, 2006].
8.52.060 Visitor’s permits.
A. The city clerk is hereby authorized to issue up to two visitor’s permits per residential address, which
shall be valid for a period of up to one year. Only one resident per residential address who can provide
the proof of residence required by ECC 8.52.020(B) is eligible to receive the two visitor’s permits. A
“visitor” is defined as a guest of a person who resides within the permit zone; provided, that the guest is
Packet Page 90 of 317
not a resident of the residential address for which the permit was issued. Only the visitor’s vehicle is
allowed to display the visitor’s permit.
B. The fee for visitor permits shall be:
1. Five dollars $10.00 per visitor’s permit for an individual holding a valid residential parking
permit; or
2. Ten dollars $25.00 per visitor’s permit for persons who do not hold a valid residential parking
permit.
Visitor’s permits shall be issued in conjunction with the issuance or renewal of a residential parking permit
for those individuals who hold a valid residential parking permit or for the calendar year or any unexpired
portion thereof for other qualified applicants. [Ord. 3885 § 1, 2012; Ord. 3606 § 1, 2006].
8.52.065 Visitor parking on certain streets.
Visitor’s permits shall be issued by the city clerk to residents of Sunset Avenue, and the portion of 75th
Place West, north of North Meadowdale Road, without showing a lack of off-street parking or vehicle
ownership. Such visitor’s permits shall be issued at no cost to the applicant. Such visitor’s permits shall
be limited to two permits per household or residence. These permits shall only be valid for parking after
the posted hours on the west side of Sunset Avenue from Bell Street to Caspers Street. Such permits
shall be valid on either side of 75th Place West, north of North Meadowdale Road. All other provisions of
this chapter, where not inconsistent with this section, and the adopted parking regulations of the Revised
Code of Washington shall apply. [Ord. 3606 § 1, 2006].
8.52.070 Unlawful acts.
It shall be unlawful for any person to do any of the following:
A. To make any false or misleading statement in application for a permit;
B. To transfer the permit to another person or vehicle;
C. To fraudulently alter a permit or visitor’s permit in any respect whatsoever;
D. To improperly display the permit or visitor’s permit or to violate any terms or conditions under which the
permit or visitor’s permit was issued;
E. Use or place the permit on any other vehicle than that for which the permit is issued; or
F. To use or permit to be used a revoked or suspended permit. [Ord. 3606 § 1, 2006].
8.52.080 Revocation of permits.
Permits and/or visitor’s permits may be revoked by the city clerk for any of the following reasons:
Packet Page 91 of 317
A. The permit holder has made any false, misleading or incomplete statement in the application;
B. Violation of any of the provisions of this chapter; or
C. Overissuance of permits; provided, however, that in the event of revocation for overissuance, priority
shall be given to providing one permit per dwelling unit. [Ord. 3606 § 1, 2006].
8.52.090 Revocation – City clerk’s duties.
If the city clerk finds that a permit and/or visitor’s permit should be revoked for any of the reasons set forth
in ECC 8.52.080, the clerk shall send a written notice to the permit holder at the address contained on the
application. The notice shall contain the following information:
A. Advise the permit holder that the permit and/or visitor’s permit will be revoked on a specified date
which shall be not fewer than 10 nor more than 13 days from the date of the letter;
B. Advise the permit holder that unless a written notice of appeal setting forth the reasons for the appeal
is filed with the city clerk not later than the date set forth in subsection (A) of this section, the permit will be
deemed revoked;
C. Advise the permit holder that if a written notice of appeal is filed within the required time, the date, time
and place of the hearing will be set; and
D. The reasons for the revocation. [Ord. 3606 § 1, 2006].
8.52.100 Appeal.
Upon receipt of the appeal, the mayor or his designee shall set a date for hearing within 30 days of
receipt of the notice of appeal and notify the appellant of the date, time and place of hearing. The mayor
or his designee shall render the decision within 10 days after the hearing is closed, reduce the decision to
writing and include a statement of reasons for the decision. The mayor or his designee may affirm or
reverse the revocation decision or order suspension for a specified period. [Ord. 3606 § 1, 2006].
8.52.200 Penalties.
Any person violating any of the provisions of this chapter shall be guilty of a misdemeanor and upon
conviction thereof may be punished as set forth in ECC 5.50.020. [Ord. 3885 § 1, 2012; Ord. 3606 § 1,
2006].
8.52.300 Severability.
If any section, subsection, clause, phrase or word of this chapter, or any provision adopted by reference
in this chapter is for any reason held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining
portions of this chapter. [Ord. 3606 § 1, 2006].
Packet Page 92 of 317
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 8.52 TO REVISE CERTAIN
PROVISIONS OF THAT CODE SECTION RELATING TO
PARKING PERMIT FEES; PROVIDING FOR SEVERABILITY;
AND SETTING AN EFFECTIVE DATE.
WHEREAS, after review and discussion, the City Council has determined it
appropriate to amend Chapter 8.52 of the Edmonds City Code (“ECC”) to revise certain
provisions of that code section relating to parking permit fees, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. The following subsections of Section 8.52 of the ECC Residential
Parking Zone Regulations are hereby amended to read as follows (new language underlined and
deleted language in strike through):
8.52.030 Applications for permits.
…
D. Fees.
1. Fees for the permit shall be $10.00$25.00 for the first vehicle, $10.00$25.00 for
the second vehicle and $10.00$25.00 for the third vehicle. No fee will be required
for limited recreational vehicle permits.
2. Fees shall be collected prior to issuance of the permit.
3. No more than three permits shall be issued to any one residence. [Ord. 3885
§ 1, 2012; Ord. 3606 § 1, 2006].
…
8.52.060 Visitor’s permits.
…
B. The fee for visitor permits shall be:
Packet Page 93 of 317
1. Five dollarsTen dollars per visitor’s permit for an individual holding a valid
residential parking permit; or
2. Ten dollarsTwenty-five dollars per visitor’s permit for persons who do not
hold a valid residential parking permit.
Visitor’s permits shall be issued in conjunction with the issuance or renewal of a
residential parking permit for those individuals who hold a valid residential
parking permit or for the calendar year or any unexpired portion thereof for other
qualified applicants. [Ord. 3885 § 1, 2012; Ord. 3606 § 1, 2006].
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY
Packet Page 94 of 317
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Page 95 of 317
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2014, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ECC 8.52 TO REVISE CERTAIN
PROVISIONS OF THAT CODE SECTION RELATING TO
PARKING PERMIT FEES; PROVIDING FOR SEVERABILITY;
AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2014.
CITY CLERK, SCOTT PASSEY
Packet Page 96 of 317
AM-6473 1. G.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted By:Renee McRae
Department:Parks and Recreation
Committee: Finance Type: Action
Information
Subject Title
Interlocal Agreement with Public Hospital District No. 2, Snohomish County to Provide an Exercise
Program
Recommendation
Place the Interlocal Agreement on the January 21 City Council Consent Agenda.
Previous Council Action
Narrative
On November 1, 2013, we submitted a Building Healthy Communities Fund grant application to the
Verdant Health Commission. The request was for $39,513 to upgrade our fitness room with cardio,
muscle strength, and flexibility equipment.
Our grant was approved, and this interlocal agreement allows us to accept the funds and move forward
with the purchase of the new equipment and develop programming that helps seniors to live healthy and
active lives.
Attachments
Grant application
Interlocal Agreement
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/09/2014 08:01 AM
Mayor Dave Earling 01/09/2014 08:34 AM
Finalize for Agenda Scott Passey 01/09/2014 08:39 AM
Form Started By: Renee McRae Started On: 01/07/2014 11:34 AM
Final Approval Date: 01/09/2014
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Application Instructions
Applications should be submitted via electronic mail to info@verdanthealth.org. If you have questions
about your eligibility or the application, we encourage you to visit www.verdanthealth.org. You may
also contact George Kosovich at 425-582-8572 or via e-mail with questions. The deadline for
applications is November 1, 2013 at 5 p.m.
Application Checklist
1. Completed application answering each question
2. Program or project budget
3. List of your organization’s Board of Directors, with their affiliations
4. If not recently submitted to Verdant, two years of your organization’s financial statements and
audits (audit requirement may be waived for small organizations)
1. Organization Information
Organization Name City of Edmonds Parks, Recreation & Cultural Services Department
Federal Tax ID Number 91-6001244
Contact Person Name Renée McRae
Contact Person Phone Number 425.771.0232
Contact person e-mail renee.mcrae@edmondswa.gov
Website edmondswa.gov
Address 700 Main Street
City, State, Zip Edmonds, WA 98020
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A. Please tell us briefly about your organization’s mission and background (limit 1200 characters).
2. Program or Project Description
A. Name of project or program: Fitness Room Equipment Upgrade
B. Amount of funding requested: $39,513
C. Which of Verdant Health priorities does this project address? You can find more detailed
descriptions of these priority areas at www.verdanthealth.org.
Education & Empowerment Prevention
Access to Healthcare Services Policy and Advocacy
The City of Edmonds was incorporated in 1890, and is a community with a strong, positive identity, and
engaged citizenry. The Parks, Recreation and Cultural Services Department serves as the community's key
resource for providing parks, open space, recreation programs, and cultural arts for the enjoyment, health, and
well being of Edmonds' citizens and visitors. The Mission of the Department is "To provide Edmonds' citizens
with a blanced system of parks, recreation, open space and cultural services to ensure a healthy, active, quality
of life."
Parks and Recreation programs play a major role in the fight against obesity and promotion of healthy lifestyle
choices for all ages.
Edmonds encourages the health and well being of all citizens, building active communities, and promoting
healthy opportunities and choices.
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D. Please describe your program or project. Be sure to explain how it will sustain long-term
improvements that help residents to live healthy and active lives (limit 3000 characters).
Our fitness room has older, outdated equipment that is not easy for seniors to use. This request is for funding
of $39,513 for cardio, muscle strength, and flexibility equipment that will help seniors to live healthy and
active lives.
The following equipment would be purchased with the funds if we are successful:
Cardio Muscle Strength Flexibility
Elliptical Precor Functional Trainer True Stretch
Treadmill Vertical Chest Press
SciFit UBE Bike Lat Pull/Seated Row
Rex Recumbant Elliptical Leg Press
Recumbant Bike
Upright Bike
Physical changes take place as we age. Reducing the effects of physical changes due to aging is the major
reason behind the importance of exercise for seniors. Regular exercise can improve their well-being, provide a
sense of feeling younger, as well as a social activity which contributes to a healthy state of mind and reduced
depression.
The U.S. Department of Health and Human Resources has research that indicates exercising helps people in
late adulthood avoid disabilities that may be caused by chronic disease and other illnesses.
Endurance, or aerobic, activities increase breathing and heart rate and improve heart health, lungs and
circulation. These activities make it easier for seniors to
• push their grandchildren on the swings
• vacuum
• work in the garden
• rake leaves
• play a sport
Strength exercises like lifting weights and using resistance bands can increase muscle strength. Lower body
strength exercises will improve balance. Increased muscle strength can maintain a senior’s ability to
• climb stairs
• carry groceries
• open jars
• carry a full laundry basked from the basement to the second floor
• carry their smaller grandchildren
• lift bags of mulch in the garden
Flexibility, or stretching, exercises can help the body stay flexible and limber, which gives one more freedom of
movement for regular physical activity, as well as for everyday activities. Improving flexibility will make it
easier for a senior to
• look over their shoulder to see what’s behind them as they back the car out of the driveway
• make the bed
• bend over to tie their shoes
• reach for a food item on a kitchen shelf
• pull a sweater on over the head
• swing a golf club
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E. Who will be served by this program or project? Be sure to explain how the project serves
residents of Verdant Health’s district and provides access to health and wellness opportunities in
neighborhoods or communities that are not currently available. (limit 3000 characters).
Our fitness room is available to all residents within the Verdant Health Commission District boundaries and
beyond.
We are targeting seniors by working with the Edmonds Senior Center to provide free weight room
orientations to their 1,400 members twice a month. The City of Edmonds will hire a personal trainer to
provide the orientations.
The Edmonds Senior Center has an Enhanced Wellness Program as well as other fitness programs, but they
do not have a fitness room for their members. Upgrading our fitness room with a grant from Verdant will
benefit South Snohomish County seniors with user friendly cardio, strength and flexibility equipment to
provide them with opportunities for exercise in order to enable them to live healthy, active lives.
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F. What are your goals, objectives and anticipated outcomes of the project? How will you measure
the impact of this project in improving South Snohomish County residents’ lives (limit 3000
characters)?
Our goals are to provide the South Snohomish County senior community with cardio, strength and flexibility
equipment to regularly exercise in order to continue to live healthy, active lives.
We will work with the Edmonds Senior Center and their Enhanced Wellness Program. A senior enrolled in
the Enhanced Wellness Program meets one-on-one with a social worker and/or nurse to identify areas that
they would like to address. Examples of concern may include, but are not limited to, physical activity, weight
management, mental stimulation, nutrition, medication management, fall prevention, or
depression/anxiety. A personalized health action plan, which consists of setting goals, is provided to help
identify their health risks and the steps to take to improve their overall well-being. Over a 6-month period,
the social worker or nurse monitors, tracks, and encourages them to reach their goals.
Working directly with the Enhanced Wellness Program, we will provide names of all Edmonds Senior Center
members who have completed the weight room orientation so that they are able to set exercise goals for
those individuals enrolled. They will report the progress of those seniors to us. The progress, depending on
the goals that were set, may include measurements, statements regarding improved mobility, balance and
depression, and lab results. Testimonials will also be provided from the seniors.
Many of the areas of concern that the Enhanced Wellness Program focuses on can be improved through
regular exercise providing seniors with more freedom of movement for everyday activities, thus helping
them to live healthy, active lives.
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3. Use of Funds and Budget
A. If you receive funding from Verdant Health, how would you spend the funds (limit 2000
characters)?
B. Please describe any other sources of funding or other resources in place for this project or
program (limit 2000 characters).
If we are successful in our funding request, we will use the funds to purchase the following equipment
Cardio Muscle Strength Flexibility
Elliptical Precor Functional Trainer True Stretch
Treadmill Vertical Chest Press
SciFit UBE Bike Lat Pull/Seated Row
Rex Recumbant Elliptical Leg Press
Recumbant Bike
Upright Bike
The City of Edmonds will provide funding for new flooring, dumbbells, stability balls, a personal trainer to
provide bi-monthly weight room orientations for Edmonds Senior Center members, maintenance prevention,
fitness room maintenance, cleaning supplies, new flat screen TV, and marketing.
The Edmonds Senior Center will market the “new” fitness room to their members and utilize it to assist with
setting goals for the Enhanced Wellness Program participants. The Enhanced Wellness Program social worker
and/or nurse will provide feedback and results to City of Edmonds staff.
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C. Please describe your sustainability plan for this project. In other words, how will the community
health and wellness improvements be maintained in the long-term (limit 2000 characters)?
The City of Edmonds will budget annual preventive maintenance for the fitness room equipment and
maintain it for the life of the equipment. We will continue to provide cleaning supplies, equipment wipes,
and a personal trainer for free weight room orientations for the Edmonds Senior Center members.
The City of Edmonds plans to continue our partnerships with the Edmonds Senior Center. The City provides
$60,000 in funding for the Edmonds Senior Center annually to provide recreation programs.
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D. Project/Program Budget: you may complete this form, or create your own to submit.
Revenue
Funds from Verdant Health (from section 2B) 39,513
Other revenue (specify):
Other revenue (specify):
Other revenue (specify):
Other revenue (specify):
In kind support (specify): Staff, personal trainer, new flooring, TV, stability
balls, dumbbells, cleaning supplies, preventive maintenance, marketing
22,360
Misc. revenue (specify):
Total Revenue $61,873
Expenses
Salaries & Benefits 13,800
Equipment: New fitness room equipment, TV, stability balls, dumbbells 40,573
Rent/Utilities
Training
Printing/Postage/Publications: CRAZE, posters, passes annually 1,000
Supplies: Cleaning supplies annually 500
Other (specify): Preventive Maintenance annually 1,000
Other (specify): Flooring 5,000
Other (specify):
Other (specify):
Total Expenses $61,873
Budget Surplus/(Deficit) $0
E. Please explain any significant surplus or deficit in the budget.
4. Certification/Submission by Authorized Representative
A. To the best of my knowledge and belief, all information in this application is true and correct. I
am authorized by my organization to submit this application.
x Yes No
B. Authorized representative submitting this application:
Name: Renée McRae
Title: Recreation Manager
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INTERLOCAL AGREEMENT TO PROVIDE AN EXERCISE PROGRAM
This Interlocal Agreement (hereinafter, “Agreement”) is made between Public Hospital
District No. 2, Snohomish County, Washington and the City of Edmonds to provide an Exercise
Program.
1. PARTIES
1.1 Public Hospital District No. 2, Snohomish County, Washington, a public
hospital district formed under Chapter 70.44 RCW, is hereinafter referred to as “PHD2”;
1.2 The City of Edmonds, a Washington municipal corporation, is hereinafter
referred to as “City”; and
1.3 Hereinafter, PHD2 and the City are each referred individually as a “Party”
and collectively as the “Parties”.
2. PURPOSE AND PROGRAM
2.1 The purpose of this Agreement is to enable the City to provide an Exercise
Program (“Program”) for the benefit of PHD2 residents.
2.2 The Program will provide opportunities for area residents to participate in
an exercise program to improve their health. The program will have a particular focus on
helping seniors with cardio, strength and flexibility to help seniors to live healthy and active
lives.
3. AUTHORITY
Chapter 39.34 RCW, Interlocal Cooperation Act, permits Washington State public
agencies to enter into agreements to engage in cooperative activities. PHD2, a public hospital
district, and the City, a Washington municipal corporation, are both Washington public agencies.
4. TERM AND TERMINATION
4.1 The Program shall commence on or about February 1, 2014, and continue
through January 31, 2016.
4.2 The Agreement shall become effective upon the date this Agreement is
executed by the Parties.
4.3 The Agreement shall terminate upon PHD2’s receipt of the final report
generated by the City and accepted and approved by PHD2, which is scheduled for February 15,
2016.
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4.4. Either Party may terminate the Agreement for any reason upon sixty (60)
days written notice to the other Party. If the Agreement is terminated pursuant to this provision,
the City shall dispose of all assets acquired pursuant to the Agreement and remit to PHD2 the
funds from such sale, less the costs of the sale. If the Agreement terminates pursuant to Section
4.3 above, the assets purchased pursuant to the Agreement shall be handled as set forth in
Section 6.2, below.
5. OBLIGATIONS OF PHD2
5.1 PHD2 will fund the Program provided by the City based on the following
budget:
Funds from PHD2
Fitness room equipment purchases including cardio, muscle
strength, and flexibility equipment needed for exercise program
$39,513
Total $39,513
5.2 PHD2 shall pay the City for Program costs in one lump-sum payment of
$39,513 on February 15, 2014. No additional payments by PHD2 are scheduled for the Program.
6. OBLIGATIONS OF THE CITY
6.1 The City shall install new exercise equipment and provide associated
programming using the equipment and facility in Edmonds on or before February 15, 2014. The
Program shall provide opportunities for area residents to participate in strength, cardio,
flexibility, and other health and wellness activities. The program will have a particular focus on
helping seniors to live healthy and active lives.
6.2 PHD2 Program funds in the amount of $39,513 shall be used by the City
to upgrade its exercise equipment. Purchases of equipment using PHD2 Program funds must
remain dedicated to the Program’s purpose for the useful life of the equipment. If the assets are
disposed of prior to the end of their useful life, any surplus funds, after the cost of sale, shall be
remitted to PHD2. The City shall be responsible for ongoing maintenance of the equipment.
6.3 The City shall track and measure the results of the Program, including the
number of participants using the equipment through the program and the number of organized
classes scheduled using the equipment.
6.4 The City shall submit progress reports of activities carried out under the
Program, including summaries of outcomes and results and financial reports detailing use of the
funds, in accordance with the following schedule:
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Date due to PHD2 Type of report
August 1, 2014 6-month progress report
February 1, 2015 Annual report and financial statements
February 15, 2016 2nd annual report and financial statements
6.5 The City shall maintain records of receipts and expenditures and make its
books available to PHD2 at any time, upon reasonable notice, during regular business hours.
6.6 The City shall use the Program funds provided by PHD2 only for the
Program. Any unused Program funds remaining at the termination of this Agreement shall be
refunded to PHD2 on or before February 15, 2016.
6.7 The City recognizes that PHD2 is a public agency subject to audit by the
Washington State Auditor. The City shall provide PHD2 with any public record(s) in its
possession that PHD2 requests be provided to the Washington State Auditor, to the State of
Washington, or to the Federal Government.
6.8 The City shall comply with all local, state and federal laws including, if
applicable, the federal Health Insurance Portability and Accountability Act (“HIPAA”).
6.9 During the term of this Agreement, the City shall consider suggestions by
PHD2 for modifications to the Program that may result in more favorable health outcomes of the
participants.
6.10 The City shall give credit (logo or language) to PHD2 in its publicity
vehicles for the Program, including, but not limited to, programs, news releases, print
advertising, electronic advertising and facility signage. Credit should also be given to PHD2 in
any newspaper interviews about the Program enhancements. Electronic
communications/websites should also include a link to PHD2’s website. The use of PHD2’s
logo, when appropriate, is encouraged. PHD2 can provide black-and-white or color versions in
digital format.
7. MISCELLANEOUS PROVISIONS
7.1 Relationship of the Parties and No Third Party Beneficiary. The
relationship created between PHD2 and the City is strictly that of independent contractors. The
Agreement creates no partnership or joint venture between the Parties, nor any separate legal or
administrative entity, nor may any officer or employee of one Party be considered to be an
employee or agent of the other. Further, the Agreement provides no rights to any third party and
may not be relied on by any other person or entity.
7.2 Administration. The Agreement shall be administered jointly by PHD2
and the City under the supervision of PHD2’s Superintendent and the City’s Parks, Recreation
and Cultural Services Department’s Recreation Manager.
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7.3 Applicable Law. The Agreement is entered under the laws of the State of
Washington. Any litigation arising from this Agreement must be filed in Snohomish County
Superior Court.
7.4 Liability and Insurance. The City will indemnify, defend and hold PHD2
harmless from any claims, lawsuits or other actions, and judgments arising in any way from the
Exercise Program provided under this Agreement. The City will maintain a liability insurance
policy of at least $1,000,000 per occurrence during the term of this Agreement.
7.5 Entire Agreement; Amendments. This Agreement is complete and
integrates all understandings between the Parties. No amendment or other change to the
Agreement will be binding on either party unless agreed to in writing and signed by each Party.
7.6 Severability. If a court of competent jurisdiction rules any part of this
Agreement to be invalid, the remainder of the Agreement will still be in full force and effect.
7.7 Force Majeure. Neither Party will be in default or liable for failure to
perform its obligations under this Agreement if that failure is due to causes beyond its reasonable
control including, but not limited to, acts of God, acts of terrorism, fires, floods, windstorms
earthquakes, labor disputes or governmental acts.
7.8 Notices and Reporting. Any notice or reporting required or otherwise
given under this Agreement will be considered delivered or given when actually delivered or
forty-eight (48) hours after being deposited in the U.S. Mail as certified mail addressed to the
following:
To PHD2:
Carl Zapora, Superintendent
Public Hospital District No. 2, Snohomish County
PO Box 2606
Lynnwood, WA 98036
To The City of Edmonds
City of Edmonds
Attn: Renée McRae, Recreation Manager
700 Main Street
Edmonds WA 98020
7.9 Assignment. This Agreement may not be assigned without the written
consent of the other Party. Each Party may consent to or decline a request for assignment by the
other Party at the sole discretion of the Party from which consent is requested.
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7.10 Duty to File Agreement with County Auditor. The City shall, within ten
(10) days after this Agreement is executed by both Parties, file this Agreement with the
Snohomish County Auditor or, alternatively, list it by subject on its website or other
electronically retrievable public source as provided in RCW 39.34.040.
PUBLIC HOSPITAL DISTRICT NO. 2
SNOHOMISH COUNTY, WASHINGTON
By: _________________________________________ Date: ___________________
Carl Zapora, Superintendent
CITY OF EDMONDS
By: _________________________________________ Date: ___________________
David O. Earling, Mayor
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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AM-6495 2. A.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:10 Minutes
Submitted For:Councilmember Bloom Submitted By:Jana Spellman
Department:City Council
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Docket of Proposed Comprehensive Plan Amendment and proposed re-zone for Unocal lower yard.
[Note: this item is continued from the December 10, 2013 Council Committee meeting. The material
included here is the same as was included in that agenda item, with the addition of the 12/10/2013
Committee minutes.]
Recommendation
Request staff to docket a Comprehensive Plan amendment, and commence re-zone process to designate
and re-zone the Unocal lower yard from MP2 to Public (P) or Open Space (OS).
Previous Council Action
Re-zone of Unocal lower yard to MP2 in 2002.
Narrative
Because of plans for restoration of the Edmonds Marsh, the MP2 zoning is no longer appropriate for this
site. This agenda item is to start the process, and it is required that the process will include public
comment.
Attachments
Attach 1: MP Zone ECDC
Attach 2: P - Public Use Zone ECDC
Attach 3: Open Space Zone ECDC
Attach 4: 12/10/2013 PPP minutes
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/10/2014 02:33 PM
Mayor Dave Earling 01/10/2014 02:41 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Rob Chave Started On: 01/10/2014 02:24 PM
Final Approval Date: 01/10/2014
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D R A F T M I N U T E S
Public Works, Parks and Planning Committee Meeting
December 10, 2013
Elected Officials Present: Staff Present:
Council Member Kristiana Johnson Phil Williams, Public Works Director
Council Member Lora Petso Rob English, City Engineer
Carrie Hite, Parks, Rec. & Cultural Services Director
Rob Chave, Acting Development Services Director
The committee convened at 7:30 p.m.
A. Docket of Proposed Comprehensive Plan Amendment and proposed re-zone for Unocal
lower yard.
Council President Petso introduced the discussion by indicating that this was an outgrowth of an
SMP meeting on shoreline environments. She indicated Councilmember Bloom had an interest
in potentially asking for a comprehensive plan and zoning review for the UNOCAL lower yard,
and followed up with questions on the relationship between the SMP and zoning, etc. Mr. Chave
indicated that SMP setbacks and/or buffers act as an overlay on any existing zoning, and there
was not an immediate need to change either the plan designation or zoning of the lower yard,
since SMP regulations would ultimately control. The Council could consider a plan amendment
or rezone initiative at any time, and was not bound by the end-of-year deadline that normally
applied. It was generally agreed to continue the discussion in January, when Stephen Clifton
could be present to assist in the discussion.
Public commentors: Kjris Lund (representing UNOCAL) and Timothy Smith (Director of Terminal
Engineering, WSDOT) noted their interest in being provided advanced notice of and an
opportunity to comment on any potential city actions involving the property.
ACTION: Schedule for continued discussion at the January 2014 Committee Meeting
B. Authorization for Mayor to sign professional services agreements with KPG for the 15th
St. SW Walkway, 236th St. SW Walkway, and 238th St. SW Walkway projects.
Mr. English reviewed the scope of work, location and funding source for each project. Each
project will have a separate agreement with the goal of advertising one or more projects in the
same contract documents. Staff is working with the consultant on the final fee and scope and
may have one or more contracts ready for Council approval at the December 17th meeting.
ACTION: The agreement(s) will either be placed on the December 17th agenda or a future
agenda for discussion.
C. Authorization for Mayor to approve acceptance and recording of a Storm Drainage
Easement Transfer and Access Easement Grant Agreement for 1142 Vista Place.
Mr. English described the location of the existing storm drainage pipe and channel on 1142 Vista
Place and adjacent properties. He also identified the existing City storm drainage easements in
the area and why access was needed on 1142 Vista Place.
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Public comment: Mr. Todd Brown spoke in favor of Item C, to approve the transfer and
acceptance of the storm drainage easement.
ACTION: Moved to consent agenda for approval.
D. Authorization for Mayor to approve acceptance and recording of an Asset Transfer
Agreement for 645 9th Avenue North.
Mr. English outlined staff’s recommendation to transfer a sewer pipeline and easement that will
serve 645 9th Ave and 818 Aloha St.
ACTION: Moved to January Public Works, Parks and Planning Committee for further
discussion.
E. Authorization for Mayor to approve acceptance and recording of a Sanitary Sewer
Easement Release and Grant Agreement for 620 Sunset Ave.
Mr. English referenced the previous sewer easement that was approved by the City Council in
2012, which allowed the possibility of constructing a building structure within the City’s existing
sewer easement. The building improvements were not constructed and staff’s recommendation
is to approve a new easement that removes the allowance for a building structure.
ACTION: Moved to consent agenda for approval.
F. Report on final construction costs for the 224th St. Waterline Relocation Project and
acceptance of project.
Mr. English described the completed improvements and reviewed the final construction cost.
ACTION: Moved to consent agenda for approval.
G. Public Comments
The meeting adjourned at 8:30 pm.
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AM-6482 2. B.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign a grant agreement with the Transportation Improvement Board for the
228th St. SW Corridor Improvement project
Recommendation
Forward the item to the consent agenda for approval at the January 21, 2014 City Council meeting.
Previous Council Action
None.
Narrative
The City was awarded a $1,722,000 grant from the Washington State Transportation Improvement Board
(TIB) in November, 2013, for the 228th St. SW Corridor Improvement project. The project proposes to
construct the missing link of roadway on 228th Street SW from State Route (SR) 99 to 76th Ave W and
install two new traffic signals at the intersections of SR99 at 228th Street SW and 76th Ave W at 228th
Street SW. The project is currently in the design and right-of-way phases. The start of construction is
subject to acquisition of the remaining right of way parcels and may begin in summer 2014 or early 2015.
The City has secured a total of $6,491,000 in federal and state funding and this grant provides the
remaining funding necessary to construct the project.
Attached is the TIB funding agreement that must be approved by the City Council. Approval of the
agreement will confirm the funding commitment and allow the City to submit construction costs for grant
reimbursement.
Attachments
TIB Grant
Form Review
Inbox Reviewed By Date
Engineering Robert English 01/09/2014 11:05 AM
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Public Works Phil Williams 01/09/2014 09:27 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:39 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Megan Luttrell Started On: 01/08/2014 04:23 PM
Final Approval Date: 01/10/2014
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AM-6483 2. C.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:10 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Local Agency Standard Consultant Agreement with KPG for the 236 th
St. SW Walkway project and Professional Service Agreements for the 15th St. SW Walkway and 238th
St. SW Walkway projects
Recommendation
Forward each Agreement to the consent agenda for approval at the January 21, 2014 City Council
meeting.
Previous Council Action
On December 10, 2013, a preliminary discussion was held at the PPP meeting regarding the authorization
for Mayor to sign professional services agreements with KPG for the 15th St. SW Walkway, 236th St.
SW Walkway, and 238th St. SW Walkway projects.
Narrative
In 2013, the City was awarded three Safe Routes to School transportation grants to design and construct
new sidewalks at the following locations:
• 15th St. SW from 8th Ave. S to SR-104 (~ 600’)
• 236th St. SW from SR-104 to the Madrona Elementary school entrance (~ 600’)
• 238th St. SW from 100th Ave. W to 104th Ave. W (~1,200’), including replacement of the
stormwater system and pavement overlay.
In accordance with the City’s purchasing policy, the City issued a formal Request for Qualifications
(RFQ) to select a consultant team to complete the design and environmental phases on each project. The
City included all three sidewalk projects into one RFQ, so one consultant team could be selected and
there would be an opportunity to combine two or more of the projects together into one construction
contract. Selecting one consultant team also provides continuity and consistency on each project during
design development and provides efficiency in preparing the contract documents that will be used during
construction.
The City received four statements of qualifications (SOQ’s) from design firms interested in completing
the project. A selection panel of three Engineering Division employees reviewed and scored each SOQ.
The selection panel chose KPG based on their experience and qualifications on other similar projects and
federal-aid requirements.
The City and KPG negotiated the scope of services for each agreement and the services include
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completing the plans, specifications, environmental documentation and cost estimates. The design and
environmental phases are scheduled for completion by June 2014.
The current fee for the scope of services is $62,268 for the 15th St. SW Walkway project (including
$1,780 in management reserve), $182,672 for the 238th St. SW Walkway project (including $8,699 in
management reserve), and $67,514 for the 236th St. SW project (including $3,215 in management
reserve). The management reserve funds are included to address unforeseen design or environmental
issues that occur during the project schedule.
Attachments
236th St. SW Walkway Local Agency Standard Consultant Agreement
236th St. SW Walkway Project Map
15th St. SW Walkway Professional Services Agreement
15th St. SW Walkway Project Map
238th St. SW Walkway Professional Services Agreement
238th St. SW Walkway Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 01/09/2014 04:51 PM
Public Works Phil Williams 01/09/2014 09:27 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:39 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Megan Luttrell Started On: 01/08/2014 04:33 PM
Final Approval Date: 01/10/2014
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PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and KPG, P.S. hereinafter referred to as the "Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide consultant services with respect to the 15th St. SW Walkway from
Edmonds Way to 8th Ave S;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of
$62,267.44.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
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3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant’s negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant’s
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
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Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this contract.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this contract must
meet the approval of the City. During pendency of this agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City’s prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
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11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound engineering practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Services.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any
other provision.
15. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
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The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
KPG, P.S.
2502 Jefferson Ave
Tacoma, WA 98402
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 20_____.
CITY OF EDMONDS KPG, P.S.
By By
David O. Earling, Mayor
Its
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
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STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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EXHIBIT A
City of Edmonds
15th St SW from Edmonds Way to 8th Ave S
Project
KPG
Scope of Work
December 11, 2013
Purpose
The purpose of the 15th St SW from Edmonds Way to 8th Ave S Project is to improve
accessibility and safety of children walking and biking to school.
Proposed Improvements
Proposed Improvements for the 15th St SW from Edmonds Way to 8th Ave S Project include:
• Installation of approximately 600 feet of 5 foot sidewalk, curb, gutter, drainage and burb
ramp upgrades on the north side of 15th Street SW from Edmonds Way (SR-104) to 8th
Avenue S
• Sharrow or bike lane pavement markings
Project Assumptions
• This project is funded with state Safe Routes to School funds.
• The budget assumes the project is exempt under Executive Order 0505 – Cultural
Resources.
• This project along with two other Safe Routes to School projects (238th St SW and
Madrona Walkway), all being designed concurrently, will be delivered as one (1) Bid
Package that includes all 3 projects. Bid schedules will be set up to correspond with
the different projects and funding sources.
• Right of way / easement acquisition will not be part of this project. If it is determined that
right-of-way will need to be acquired, any required property rights negotiations will be
completed by the City of Edmonds.
• The City will provide right-of-entry for surveying, geotechnical review, and/or construction,
if required.
• The City will provide bid contract document templates (contract forms, Invitation to Bid
formats, City GSPs, etc.).
• Plans will be developed using AutoCAD 2013 using KPG drafting standards.
Work Element 1 Project Management
The estimated project duration is 6 months. No design work will proceed after completion of
50% plans and estimates without written authorization from the City. No design work will
proceed after the submittal of the 90% plans, specifications and estimate without written
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authorization from the City.
1.1 Provide project management administrative services including:
• Project set-up and execute agreement
• Execution of subcontractor agreements
• Preparation of monthly progress reports and invoices
• 5-10 minute phone discussions (every other week) for verbal progress reports
• Record keeping and project closeout
1.2 Provide overall project management including:
• Project staff management and coordination
• Subcontractor management and coordination
• Prepare and update project schedule
• Schedule and budget monitoring
1.3 Coordinate with City staff. Level of effort for this task is based on an average of 2
Consultant staff at each of the following meetings:
• One formal kickoff meeting at project start
• One formal kickoff meeting upon re-authorization to proceed following 50%
approval.
Work Element 2 Quality Control/Quality Assurance
The Consultant shall provide internal QA/QC reviews of the following major work elements
prior to submittal to the City.
2.1 Field review completed base maps for completeness and accuracy and incorporate
findings.
2.2 Senior review of drainage analysis and report.
2.3 Provide senior review of 50% Plans and estimates.
2.4 Provide senior review of 90% Plans, specifications and estimates.
2.5 Provide senior review of Final Plans, specifications and estimates.
Work Element 3 Mapping
Limits of survey:
• 15th Street SW Approximately 50 feet wide
o 15th Street SW from Edmonds Way to 8th Avenue S including all curb returns at
the intersections with:
Edmonds Way
7th Place South (N)
7th Place South (S)
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8th Avenue South
3.1 Establish horizontal and vertical control points along the corridor and within the project
limits described above. Basis of control will be City of Edmonds Datum. Approximately
4 control points at each corridor will be established and will be made available for the
construction Consultant’s use during construction. The CONSULTANT will locate, field
survey, and calculate positions for all monuments and control points throughout the
project limits, using the Washington State plane coordinate system. Conventional or
GPS surveying methods will be used on this project. Monuments or corners to be
located and field surveyed include the following:
• Section Corners
• Side street monuments
• Property Corners
3.2 Field Survey and Note Reduction. Field mapping will include building faces, building
corners, signs, trees, curbs, sidewalks, utility poles, signal poles and other surface
features within the mapping area as described above. Perform note reduction of the
field survey data.
3.3 Mapping work to prepare 1”=20’ topographic base map and digital terrain model (DTM)
in AutoCAD format of the project within the limits described above. The base map will
include building faces, building corners, signs, trees, curbs, sidewalks, utility poles,
signal poles and other surface features within the mapping area as described above.
One-foot contours will be generated from the DTM.
3.4 Field survey to locate paint marks in work element 4.1 at 50-ft intervals and surface
feature (valves, manholes, catch basins, junction boxes, vaults). The CONSULTANT
will prepare a utility base map from this information.
3.5 Perform observation and measure-downs of existing storm drain catch basins and
manholes. Document the approximate size, type, material (brick, concrete), and general
condition of the structures to confirm suitability for continued use, and approximate size,
material and location of storm drainage pipes will be documented. These observations
will be made from the surface. Any required pipe video inspection or smoke testing
needed to verify the condition or connectivity of drainage features within the proposed
Right of Way will be performed by the City and the information will be made available to
the Consultant. Necessary potholing will be provided by the CONSULTANT.
Work Element 4 Utility Mapping
4.1 One-call and/or utility purveyors will mark all utility locations within the project corridor
so that they can be surveyed in work element 3.4. Any service line locations and
gravity storm and sewer needed for design will be field located or mapped. The
consultant will be responsible to schedule and coordinate utility locates.
4.2 Coordinate with the utility companies and identify required locations for potholing based
on the preferred design alternative. Consultant will prepare a potholing plan for review
and approval by the City. If necessary, potholing needs agreed upon by the
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CONSULTANT and the utility owners will be performed under the direction of the
CONSULTANT. Pothole locations will be marked with pins to identify depth from
existing grade to top of their facilities. This information will be incorporated into the
mapping accordingly. Depths of utility lines located by potholing will be designated by a
symbol in the plans and provided to the construction consultant. Survey of potholing
information will be included in work element 3.4.
Work Element 5 Stormwater Design
5.1 Compile and review existing stormwater data, including record drawings and previous
design reports.
5.2 Determine project classification for the project site and evaluate applicable minimum
requirements in accordance with ECC Chapter 18.30 and the Edmonds Stormwater
Code Supplement. Document preliminary findings in a draft stormwater technical
memorandum for the project site.
5.3 Perform alternatives analysis, preliminary and final design for low impact development
or other infiltration techniques for each project site as required to mitigate increased
impervious surface. Meet with City of Edmonds stormwater staff to present the
alternatives analysis and preliminary design prior to completing final design of the
facilities.
5.4 Evaluate localized flooding problem at 7th Place S and 15th Street SW. Design solution.
5.5 Prepare final stormwater technical memorandum for the project site to document
applicable stormwater management requirements, modeling, and design calculations.
Assumptions:
• The projects will utilize Low Impact Development techniques or other infiltration
methods for stormwater management, where required.
• The City will provide all available as-builts
Deliverables:
• Preliminary Stormwater Technical Memorandum (2 hard copies and pdf file for each
memo).
• Final Stormwater Technical Memorandum (2 hard copies and pdf file for each
memo).
Work Element 6 Geotechnical Report
6.1 Geotechnical Exploration Plan
The CONSULTANT will prepare a geotechnical exploration plan that identifies the
location and type (i.e., hand boring) of investigation to be performed at each exploration
location along the project alignment. The exploration plan will include 1”=40’ plan views
showing these locations. A written description for the type of analysis to be performed
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will be prepared. The CONSULTANT will obtain and review existing information,
coordinate and plan access and restoration for test holes, and identify features that
affect other geotechnical design work elements. No field investigation will proceed until
the geotechnical exploration plan has been approved by the City.
6.2 Field Explorations
The field exploration program will consist of advancing four (4) shallow (approximately 3
to 4 ft in depth) hand borings to characterize general near surface soil conditions to
support design of porous sidewalks. In an effort to avoid buried utilities, the
CONSULTANT will contact the Washington Utilities Coordinating Council One Call
service to locate underground utilities. The CONSULTANT will also coordinate with the
CITY for any known information about existing site utilities prior to performing field
activities.
6.3 Geotechnical Laboratory Testing
The CONSULTANT will complete a limited geotechnical laboratory testing program
consisting of natural moisture content determinations and grain size analyses (sieve
and hydrometer) on selected soil samples from the hand borings to aid in classifying
site soils and determining pertinent engineering properties of the soil. The
CONSULTANT has budgeted for four (4) moisture content determinations and four (4)
grain size analyses.
6.4 Geotechnical Engineering Analyses
The CONSULTANT will develop geotechnical engineering conclusions and
recommendations in accordance with WSDOT Standard Specifications for design and
construction of the proposed improvements, including:
♦ Earthwork: temporary and permanent slope configurations, suitability of onsite
soil for reuse as structural fill, import fill criteria, fill placement criteria, and
sidewalk subgrade preparation.
♦ An estimate of the infiltration rate of the near-surface soil along the project
alignment based on soil texture and corresponding published infiltration rates
use in design of porous sidewalks.
6.5 Geotechnical Report
The results of our field explorations, engineering analyses, and geotechnical
engineering conclusions and recommendations, will be summarized in a draft
geotechnical report for review by project team and the City. Upon receipt of review
comments, the comments will be addressed and a signed and sealed final geotechnical
report will be submitted.
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Assumptions
♦ All subcontractors, equipment subcontractors, laboratories, and other related
subcontractor personnel will be selected, hired and paid by the CONSULTANT.
♦ Explorations will be on along perimeter of the project alignment and as a result, it
is anticipated that traffic control and a right-of-way use permit from the CITY will
not be needed.
♦ For this project, the CONSULTANT has not budgeted for drilling.
♦ Field exploration will be performed during the daylight hours.
♦ Piezometers to monitor groundwater levels over time will not be installed;
however, the depth to the groundwater level will be noted at the time of
exploration if encountered within the depth of our explorations.
♦ Soil samples will be disposed of 30 days after the date of acceptance of the final
report unless other arrangements are made.
Deliverables
♦ An electronic copy (in pdf format) and two bound copies of the Draft
Geotechnical Report.
♦ An electronic copy (in pdf format) and two bound and one unbound copies of the
Final Geotechnical Report.
Work Element 7 Environmental
7.1
7.3 SEPA Checklist:
If the project does not meet the exemptions in WAC 197-11-800, the CONSULTANT
will prepare a SEPA Checklist for each project, in conformance with City of Edmonds
standards. The SEPA checklist will briefly describe the project and address the
project’s effects on elements of the environment as outlined in the checklist. To
prepare elements of the SEPA checklist, we will use project design information
prepared by KPG; other environmental information gathered for Tasks described
above; and City documents such as the comprehensive plan and zoning code. We will
also interview utility providers and city staff as necessary to complete the checklist.
Assumptions:
♦ The City of Edmonds will be the lead agency for SEPA.
♦ The project will be exempt from SEPA. Applicability of exemptions will be
determined concurrent with design. The CONSULTANT shall commence the above
task only after direction by the City to proceed.
♦ The project will not require preparation of a SEPA Environmental Impact
Statement, and either a Determination of Non-Significance (DNS) or a mitigated
DNS will be issued for the project.
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♦ CONSULTANT staff will not attend a public hearing should one be necessary.
♦ City of Edmonds staff will prepare and publish the DNS (or mitigated DNS).
♦ The CONSULTANT will not be required to respond to any public or agency
comments on the SEPA Checklist(s).
Deliverables:
♦ An electronic (Adobe PDF) and paper copy of the draft SEPA checklist.
♦ An electronic (Adobe PDF) and paper copy of the final SEPA checklist.
Work Element 8 Community and Agency Coordination
8.1 Provide meeting minutes and action items from City arranged project meetings with
cooperating stakeholders and permitting agencies. (Assume 1 meeting)
8.2 Arrange and coordinate 1 project meeting with the utility companies. Provide meeting
minutes and action items.
Work Element 9 Right of Way Calculations
Perform the following work items necessary to establish the existing right-of-way (ROW) along
the three separate corridors in the project vicinity
9.1 Research Records. Determine which existing corners and monuments should be field
located and surveyed.
9.2 Calculations for ROW lines. Using the research information and the survey work
described above, calculate location and surveyed corners, roadway features and
monuments.
9.3 Incorporate existing right of way into project base map. No additional right of way
or easements are anticipated. Preparation of legal descriptions is not included in
this scope of work.
Work Element 10 Final Design
The Consultant shall provide Final Plans, Specifications and Estimates in accordance with the
current WSDOT H&LP Local Agency Guidelines (LAG) Manual for review and approval by the
City. Plans shall be formatted to provide sufficient detail for convenient field layout of all
proposed facilities. City standard details and WSDOT standard plans will be supplemented
with project specific details as required. Final bid documents will be stamped and signed by a
licensed professional engineer in the State of Washington.
10.1 50% Design – Plans and Estimate Only
10.2 Final Design (90% Completion Level) – Plans, Specifications and Estimate
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10.3 Construction Documents (100% Completion Level) – Plans, Specifications and
Estimate
• Assemble a title and index sheet that would include a vicinity map.
• Assemble a sheet for symbol and abbreviation legends, general notes
• Prepare typical sections.
• Prepare detail sheets.
• Prepare site preparation and erosion control plans. These plans will include all
demolition and erosion control, and will provide grading limits.
• Prepare alignment, walkway, and grading plans. These plans will include horizontal
alignment information and plan views of grading, walkway alignment, and ADA ramp
location, as well as limits of cut/fill required.
• Prepare roadway profile control for the new walkway. Roadway centerline will be
shown at 25 ft intervals.
• Prepare private driveway plan and profile drawings.
• Prepare channelization and signing plans. These plans will delineate the locations of all
pavement markings including lane lines, crosswalks, turn arrows, stop lines and curb
face painting. These plans will also show the locations and sizes of all signs.
• Prepare drainage detail sheets, depicting special or non-standard drainage features.
For budgeting purposes, it is assumed that detention and/or treatment requirements will
be mitigated with the use of porous sidewalks or rain gardens.
• Prepare and assemble 50% and 90% Plan submittals for review and comment by the
City and/or WSDOT. Final Bid Document Plans will be prepared based on 90%
comments.
• Perform 50%, 90% and Final Design quantity take-offs and opinion of costs.
• Prepare contract specifications for the 90% and Final Bid Document submittals based
on current WSDOT/APWA standards (English), applicable amendments to the current
WSDOT/APWA standards and applicable LAG standards.
Deliverables:
♦ Assemble and submit 50%, 90%, and Final levels of design.
• One full size set of plans (90% and Final only)
• 6 half-size sets of plans (11x17), including one unbound original
• 2 copies of specs, including one unbound original (90% and Final only)
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• 6 copies of the opinion of cost
• PSE Checklist
• .pdf of all submittals
Work Element 11 Assistance During Bidding
11.1 Prepare addenda and respond to bidders questions relayed through the City. It is
assumed that the CONSULTANT will prepare one (1) addendum.
Management Reserve
Management reserve will be used to address potential unforeseen design changes and/or
additions as mutually agreed upon by the City and the CONSULTANT.
ADDITIONAL SERVICES:
The City of Edmonds may require other services of the consultant. These services could
include additional design, right of way, environmental documentation, construction phase
services, or other work tasks not included in the scope of work. At the time these services are
required, the Consultant will provide the City with a detailed scope of work and an hour and
fee estimate. The Consultant will not proceed with the work until the City has authorized the
work and issued a Notice to Proceed.
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EXHIBIT B
FEE SUMMARY
Project:City of Edmonds
15th St SW from Edmonds Way to 8th Ave S Project
12/11/2013
Description
Prepare Bid Documents and Right of Way Plans:
Work Element 1 - Project Management $3,520.64
Work Element 2 - Quality Control/Quality Assurance $3,594.34
Work Element 3 - Mapping $6,745.53
Work Element 4 - Utility Mapping $1,614.25
Work Element 5 - Stormwater Design $4,340.56
Work Element 6 - Geotechnical Report $6,851.16
Work Element 7 - Environmental $4,119.16
Work Element 8 - Community & Agency Coordination $1,052.88
Work Element 9 - Right-of-Way Calculations $1,354.89
Work Element 10 - Final Design $24,302.57
Work Element 11 - Assistance During Bidding $1,806.34
Subtotal $59,302.32
Management Reserve (5%)$2,965.12
Total Estimated Fee $62,267.44
Estimated Fee
City of Edmonds Page 1 of 1 KPG
1/9/2014
Packet Page 200 of 317
EXHIBIT BHOUR AND FEE ESTIMATE
Project:City of Edmonds
15th St SW from Edmonds Way to 8th Ave S Project
12/11/2013
Total Fee
Proj Engr Design engr
Senior Project Sen. Urb DesLandscape Survey
Task Engineer Manager Proj. Surveyor Surveyor crew Technician Clerical Direct Overhead Profit Effective multiplier
64.90$ 56.56$ 40.13$ 34.62$ 50.65$ 28.85$ 21.63$ Hours Labor Cost 145.78%30%2.7578
Work Element 1 - Project Management
1.1 Project management administrative services 0 4 0 0 0 0 4 8 313 456 94 862.53$
1.2 Overall Project management 0 4 0 0 0 0 4 8 313 456 94 862.53$
1.3 City staff coordination meetings (2)0 8 0 0 0 2 4 14 597 870 179 1,645.58$
Reimbursable expenses - see breakdown for details 150.00$
0 16 0 0 0 2 12 30 1,222 1,782 367 3,520.64$
Work Element 2 - Quality Control/Quality Assurance
2.1 Field review of base maps for accuracy 0 0 3 0 0 3 0 6 207 302 62 570.66$
2.2 Drainage analysis review 4 0 0 0 0 0 0 4 260 378 78 715.92$
2.3 Review 30% plans, and estimate 3 0 0 0 0 0 0 3 195 284 58 536.94$
2.4 Review 90% plans, specs, and estimate 4 3 0 0 0 0 0 7 429 626 129 1,183.87$
2.5 Review 100% plans, specs, and estimate 3 0 0 0 0 0 0 3 195 284 58 536.94$
Reimbursable expenses - see breakdown for details 50.00$
14 3 3 0 0 3 0 23 1,285 1,874 386 3,594.34$
Work Element 3 - Mapping
3.1 Etablish Control Points 0 0 1 0 6 0 0 7 344 502 103 948.75$
3.2 Field survey and note reduction 0 0 2 4 10 0 0 16 725 1,057 218 2,000.04$
3.3 Prepare map 0 0 2 14 2 0 0 18 666 971 200 1,837.33$
3.4 Locate utility paint marks 0 0 1 0 4 0 0 5 243 354 73 669.39$
3.5 Perform Observation 0 0 1 0 2 0 0 3 141 206 42 390.02$
Reimbursable expenses - see breakdown for details 900.00$
0 0 7 18 24 0 0 49 2,120 3,090 636 6,745.53$
Work Element 4 - Utility Mapping
4.1 Coordinate field utlity locates 0 1 1 2 2 0 0 6 267 390 80 736.95$
4.2 Request utlity company as builts 0 1 2 0 0 0 0 3 137 199 41 377.29$
Reimbursable expenses - see breakdown for details 500.00$
0 2 3 2 2 0 0 9 404 589 121 1,614.25$
Work Element 5 - Stormwater Design
5.1 Compile and review existing data 0 1 2 0 0 0 0 3 137 199 41 377.29$
5.2 Stormwater requirements evaluation 0 1 4 0 0 0 0 5 217 316 65 598.61$
5.3 Perform Alternative Analysis 1 1 4 0 0 0 0 6 282 411 85 777.59$
5.4 Hydrologic and hydraulic modeling 0 1 3 0 0 0 0 4 177 258 53 487.95$
5.5 Evaluate Pre-Treament Capacity 0 1 2 0 0 0 0 3 137 199 41 377.29$
5.6 Flooding evaluation 0 1 1 0 0 0 0 2 97 141 29 266.64$
5.7 Stormwater technical memorandum 1 4 4 0 0 0 1 10 473 690 142 1,305.18$
Reimbursable expenses - see breakdown for details 150.00$
2 10 20 0 0 0 1 33 1,520 2,215 456 4,340.56$
Work Element 6 - Geotechnical Report
6.1 Geotechnical Exploration Plan 0 0 0 0 0 0 0 0 0 0 0 -$
6.2 Field Exploration 0 0 0 0 0 0 0 0 0 0 0 -$
6.3 Geotechnical Laboratory Testing 0 0 0 0 0 0 0 0 0 0 0 -$
6.4 Geotechnical Engineering Analysis 0 0 0 0 0 0 0 0 0 0 0 -$
6.5 Engineering Analyses 0 1 2 0 0 0 0 3 137 199 41 377.29$
Reimbursable expenses - see breakdown for details 6,473.87$
0 2 8 0 0 8 0 18 665 969 199 6,851.16$ Task Total
Labor Hour Estimate
Task Totals
Task Total
Task Total
Description
Task Total
Task Total
City of Edmonds Page 1 of 2 KPG
1/9/2014
Packet Page 201 of 317
EXHIBIT BHOUR AND FEE ESTIMATE
Project:City of Edmonds
15th St SW from Edmonds Way to 8th Ave S Project
12/11/2013
Total Fee
Proj Engr Design engr
Senior Project Sen. Urb DesLandscape Survey
Task Engineer Manager Proj. Surveyor Surveyor crew Technician Clerical Direct Overhead Profit Effective multiplier
64.90$ 56.56$ 40.13$ 34.62$ 50.65$ 28.85$ 21.63$ Hours Labor Cost 145.78%30%2.7578
Labor Hour Estimate
Description
Work Element 7 - Environmental
7.1 Classification Summary/Exclusion 0 0 0 0 0 0 0 0 0 0 0 -$
7.2 No Effect and Essential Fish Habitat 0 0 0 0 0 0 0 0 0 0 0 -$
7.3 SEPA Checklist 0 2 4 0 0 4 0 10 389 567 117 1,072.84$
Reimbursable expenses - see breakdown for details 3,046.32$
0 2 4 0 0 4 0 10 389 567 117 4,119.16$
Work Element 8 - Community & Agency Coordination
8.1 Provide meeting minutes & action items 0 1 0 0 0 0 2 3 100 146 30 275.28$
8.2 Coordinate project meeting w/ utility co 0 3 0 0 0 0 1 4 191 279 57 527.59$
Reimbursable expenses - see breakdown for details 250.00$
0 4 0 0 0 0 3 7 291 424 87 1,052.88$
Work Element 9 - Right-of-Way Calculations
9.1 Research records 0 0 2 0 0 0 0 2 80 117 24 221.31$
9.2 Calculations for ROW lines 0 0 4 0 0 0 0 4 161 234 48 442.63$
9.3 Incorporate existing ROW into base map 0 0 0 2 0 0 0 2 69 101 21 190.95$
Reimbursable expenses - see breakdown for details 500.00$
0 0 6 2 0 0 0 8 310 452 93 1,354.89$
Work Element 10 - Final Design
10.1 50% Design, Plans and Estimate 1 8 15 20 0 20 3 67 2,454 3,577 736 6,766.39$
10.2 90% PS&E 1 8 20 30 0 30 5 94 3,332 4,858 1,000 9,189.35$
10.3 Construction Docs - PS&E 1 4 15 20 0 10 3 53 1,939 2,826 582 5,346.84$
Reimbursable expenses - see breakdown for details 3,000.00$
3 20 50 70 0 60 11 214 7,724 11,261 2,317 24,302.57$
Work Element 11 - Assistance During Bidding
11.1 Addendum and Respond to bidders questions 1 1 4 4 0 4 4 18 622 907 187 1,716.34$
Reimbursable expenses - see breakdown for details 90.00$
1 1 4 4 0 4 4 18 622 907 187 1,806.34$
20 58 97 96 26 73 31 401 15888 23161 4766 $59,302.32
Management Reserve (3%)$1,779.07
Total Estimated Fee $61,081.39
Task Total
Task Total
Task Total
Task Total
TOTAL HOURS AND ESTIMATED FEE
Task Total
City of Edmonds Page 2 of 2 KPG
1/9/2014
Packet Page 202 of 317
EXHIBIT B
HOUR AND FEE ESTIMATE
Project:City of Edmonds
15th St SW from Edmonds Way to 8th Ave S Project
12/11/2013
Reimbursable Breakdown
Work Element 1 - Project Management
Mileage 100.00$
Reproduction 50.00$
Task 1 - Total 150.00$
Work Element 2 - Quality Control/Quality Assurance
Mileage -$
Reproduction 50.00$
Task 2 - Total 50.00$
Work Element 3 - Mapping
Mileage 300.00$
Reproduction -$
Potholing Allowance 600.00$
Task 3 - Total 900.00$
Work Element 4 - Utility Mapping
Mileage -$
Reproduction -$
Potholing Allowance 500.00$
Task 4 - Total 500.00$
Work Element 5 - Stormwater Design
Mileage 100.00$
Reproduction 50.00$
Task 5 - Total 150.00$
Work Element 6 - Geotechnical Report
Mileage -$
Reproduction -$
Landau Associates - Geotechnical report 6,423.87$
Task 6 - Total 6,473.87$
Work Element 7 - Environmental
Mileage 25.00$
Reproduction 50.00$
Landau Associates - 15th SEPA 2,971.32$
Task 7- Total 3,046.32$
City of Edmonds Page 1 of 2 KPG
1/9/2014
Packet Page 203 of 317
EXHIBIT B
HOUR AND FEE ESTIMATE
Project:City of Edmonds
15th St SW from Edmonds Way to 8th Ave S Project
12/11/2013
Reimbursable Breakdown
Work Element 8 - Community & Agency Coordination
Mileage 50.00$
Reproduction 200.00$
Task 8 - Total 250.00$
Work Element 9 - Right-of-Way Calculations
Mileage -$
Reproduction 500.00$
Task 9 - Total 500.00$
Work Element 10 - Final Design
Mileage 500.00$
Reproduction 2,500.00$
Task 10 - Total 3,000.00$
Work Element 11 - Assistance During Bidding
Mileage 40.00$
Reproduction 50.00$
Task 11 - Total 90.00$
Reimbursable Subtotal 8,636.32$
Administrative fees on reimbursables (0%)-$
TOTAL REIMBURSABLES 8,636.32$
City of Edmonds Page 2 of 2 KPG
1/9/2014
Packet Page 204 of 317
I-
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Packet Page 205 of 317
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and KPG, P.S. hereinafter referred to as the "Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide consultant services with respect to the 238th Street SW Walkway
with Stormwater Project;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of
$182,671.44.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
Packet Page 206 of 317
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant’s negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant’s
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
Packet Page 207 of 317
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this contract.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this contract must
meet the approval of the City. During pendency of this agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City’s prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
Packet Page 208 of 317
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound engineering practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Services.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any
other provision.
15. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
Packet Page 209 of 317
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
KPG, P.S.
2502 Jefferson Ave
Tacoma, WA 98402
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 20_____.
CITY OF EDMONDS KPG, P.S.
By By
David O. Earling, Mayor
Its
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
Packet Page 210 of 317
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
Packet Page 211 of 317
EXHIBIT A
City of Edmonds
238th Street SW Walkway with Stormwater Project
KPG
Scope of Work
December 11, 2013
Purpose
The purpose of the 238th Street SW Walkway with Stormwater Project is to improve
accessibility and safety of children walking and biking to school as well as improve stormwater
facilities along the corridor.
Proposed Improvements
Proposed Improvements for this project include:
• Installation of 1,200 feet of 5 foot sidewalk, curb and gutter along one side of the street
from 100th Avenue W to 104th Avenue W including curb ramps, to include receiving
ramps at both ends of the corridor, driveways, and storm system replacement.
• Overlay 238th Street SW from 100th Avenue W to 104th Avenue
• Rain gardens, pervious pavement sidewalks, and other LID techniques will be
evaluated for this corridor
• Mid-block crossing at the intersection with 102nd Avenue W
• Sharrow pavement markings
Packet Page 212 of 317
Project Assumptions
• This project is funded with local and state funds.
• The budget assumes the project is exempt under Executive Order 0505 – Cultural
Resources.
• This project along with two other Safe Routes to School projects (Madrona Elementary
and 15th St SW), all being designed concurrently, will be delivered as one (1) Bid
Package that includes all 3 projects. Bid schedules will be set up to correspond with
the different projects and funding sources.
• Right of way / easement acquisition will not be part of this project. If it is determined that
right-of-way will need to be acquired, any required property rights negotiations will be
completed by the City of Edmonds.
• The City will provide all available survey and soils reports available for the 238th Street
SW corridor.
• The available soils report for the 238th Street SW corridor contains sufficient information
to design the LID elements for this project.
• The City will provide right-of-entry for surveying, geotechnical review, and/or construction,
if required.
• The City will provide bid contract document templates (contract forms, Invitation to Bid
formats, City GSPs, etc.).
• Plans will be developed using AutoCAD 2013 using KPG drafting standards.
Work Element 1 Project Management
The estimated project duration is 6 months. No design work will proceed after completion of
50% plans and estimates without written authorization from the City. No design work will
proceed after the submittal of the 90% plans, specifications and estimate without written
authorization from the City.
1.1 Provide project management administrative services including:
• Project set-up and execute agreement
• Execution of subcontractor agreements
• Preparation of monthly progress reports and invoices
• 5-10 minute phone discussions (every other week) for verbal progress reports
• Record keeping and project closeout
1.2 Provide project management administrative services (Storm)
1.3 Provide overall project management including:
• Project staff management and coordination
• Subcontractor management and coordination
• Prepare and update project schedule
• Schedule and budget monitoring
1.4 Provide overall project management (Storm)
1.5 Coordinate with City staff, including preparation and attendance of up to 6 monthly
coordination meetings throughout the duration of the project. Level of effort for this task
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is based on an average of 2 Consultant staff at each of the following meetings:
• One formal kickoff meeting at project start
• One formal kickoff meeting upon re-authorization to proceed following 50%
approval.
• Monthly meetings at the City throughout the project duration (estimate 4).
1.6 Coordinate with City staff (Storm)
Work Element 2 Quality Control/Quality Assurance
The Consultant shall provide internal QA/QC reviews of the following major work elements
prior to submittal to the City.
2.1 Field review completed base maps for completeness and accuracy and incorporate
findings.
2.2 Senior review of drainage analysis and report. (Storm)
2.3 Provide senior review of 50% Plans and estimates.
2.4 Provide senior review of 90% Plans, specifications and estimates.
2.5 Provide senior review of Final Plans, specifications and estimates.
Work Element 3 Mapping
Limits of survey:
• 238th Street SW (Approximately 60 feet wide)
o 237th Place SW, 400 feet west of 104th Avenue W to 104th Avenue W
o 104th Avenue W, 50 feet north of 237th Place SW to 50 feet south of 238th Street
SW 238th Street SW from 104th Ave W to 100th Avenue W,
o 100th Avenue W, 50 feet north of 238th Street SW to 50 feet south of 238th Street
SW
3.1 Establish horizontal and vertical control points along the corridor and within the project
limits described above. Basis of control will be City of Edmonds Datum. Approximately
4 control points at each corridor will be established and will be made available for the
construction Consultant’s use during construction. The CONSULTANT will locate, field
survey, and calculate positions for all monuments and control points throughout the
project limits, using the Washington State plane coordinate system. Conventional or
GPS surveying methods will be used on this project. Monuments or corners to be
located and field surveyed include the following:
• Section Corners
• Side street monuments
• Property Corners
3.2 Field Survey and Note Reduction. Field mapping will include building faces, building
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corners, signs, trees, curbs, sidewalks, utility poles, signal poles and other surface
features within the mapping area as described above. Perform note reduction of the
field survey data.
3.3 Mapping work to prepare 1”=20’ topographic base map and digital terrain model (DTM)
in AutoCAD format of the project within the limits described above. The base map will
include building faces, building corners, signs, trees, curbs, sidewalks, utility poles,
signal poles and other surface features within the mapping area as described above.
One-foot contours will be generated from the DTM.
3.4 Field survey to locate paint marks in work element 4.1 at 50-ft intervals and surface
feature (valves, manholes, catch basins, junction boxes, vaults). The CONSULTANT
will prepare a utility base map from this information.
3.5 Perform observation and measure-downs of existing storm drain catch basins and
manholes. Document the approximate size, type, material (brick, concrete), and general
condition of the structures to confirm suitability for continued use, and approximate size,
material and location of storm drainage pipes will be documented. These observations
will be made from the surface. Any required pipe video inspection or smoke testing
needed to verify the condition or connectivity of drainage features within the proposed
Right of Way will be performed by the City and the information will be made available to
the Consultant. Necessary potholing will be provided by the CONSULTANT.
Work Element 4 Utility Mapping
4.1 One-call and/or utility purveyors will mark all utility locations within the project corridor
so that they can be surveyed in work element 3.4. Any service line locations and
gravity storm and sewer needed for design will be field located or mapped. The
consultant will be responsible to schedule and coordinate utility locates.
4.2 Coordinate with the utility companies and identify required locations for potholing based
on the preferred design alternative. Consultant will prepare a potholing plan for review
and approval by the City. If necessary, potholing needs agreed upon by the
CONSULTANT and the utility owners will be performed under the direction of the
CONSULTANT. Pothole locations will be marked with pins to identify depth from
existing grade to top of their facilities. This information will be incorporated into the
mapping accordingly. Depths of utility lines located by potholing will be designated by a
symbol in the plans and provided to the construction consultant. Survey of potholing
information will be included in work element 3.4.
Work Element 5 Stormwater Design
5.1 Compile and review existing stormwater data, including record drawings and previous
design reports. Meet with City of Edmonds stormwater staff to discuss previously
completed design work. Perform site visit.
5.2 Determine project classification for the three project site and evaluate applicable
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minimum requirements in accordance with ECC Chapter 18.30 and the Edmonds
Stormwater Code Supplement. Document preliminary findings in a draft stormwater
technical memorandum for each project site.
5.3 Perform alternatives analysis, preliminary and final design for low impact development
or other infiltration techniques for the project site as required to mitigate increased
impervious surface. Meet with City of Edmonds stormwater staff to present the
alternatives analysis and preliminary design prior to completing final design of the
facilities.
5.4 Create a hydrologic and hydraulic model for new 238th Street SW storm drain that
includes the Hickman Park infiltration system and upstream tributary basin areas. Basin
areas and hydrologic modeling parameters will be provided by the City. Run model to
evaluate pipe sizing and to predict performance of the Hickman Park system with the
additional tributary area conveyed to it.
5.5 Evaluate the pre-treatment capacity of the existing infiltration system in Hickman Park.
Design an upstream pre-treatment facility (e.g. CDS or Vortechs unit) if the existing pre-
treatment capacity is found to be insufficient. A potential revision to the existing
infiltration system’s flow distribution will also be evaluated as part of this effort.
5.6 Prepare final stormwater technical memorandum to document applicable stormwater
management requirements, modeling, and design calculations.
Assumptions:
• The projects will utilize Low Impact Development techniques or other infiltration
methods for stormwater management, where required.
• The previously proposed infiltration trench in 101st Ave W will not be included in this
project.
• The City will provide as-built drawings and design information for the Hickman Park
infiltration system, including sub-basin and hydrologic parameters for the upstream
basin. This information will be incorporated into the hydrologic and hydraulic model
as provided without addition basin analysis.
Deliverables:
• Preliminary Stormwater Technical Memorandum (2 hard copies and pdf file for each
memo).
• Final Stormwater Technical Memorandum (2 hard copies and pdf file for each
memo).
Work Element 6 Environmental
6.1 Environmental Classification Summary/Documented Categorical Exclusion.
The CONSULTANT will prepare a WSDOT Local Agency Environmental Classification
Summary (ECS) with supporting documentation as required by WSDOT for projects
that receive federal funding through WSDOT (Environmental Procedures Manual,
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Section 310.07). The ECS will include the recommended NEPA determination
(assumed to be a Class II, Documented Categorical Exclusion). We will document this
assumption following the WSDOT Local Agency Guidance (LAG) manual.
CONSULTANT will compile and review environmental information from readily available
public domain resources to gain a general understanding of environmental resources
along the project corridor. A site reconnaissance will be completed to identify existing
conditions at each project site.
As detailed in the tasks below, the ECS will be supported, as necessary, by documents
to include an evaluation of effect on species and habitats listed under the Endangered
Species Act (ESA) and Essential Fish Habitat (EFH), and cultural resources. The ECS
will also require a discussion of stormwater treatment and detention, which will be
based on information provided in the TIR.
Assumptions:
♦ Project is limited to state/local funds and does not require compliance with
NEPA. Preparation of documentation satisfying NEPA requirements for these
projects is not included in this scope of services.
♦ The proposed project will not result in significant horizontal or vertical alignment
of the existing roadway.
♦ Individual discipline reports or other documentation analyzing air quality, noise,
critical and sensitive areas, resource lands, tribal lands, visual quality, hazardous
and problem waste, environmental justice, and Section 4(f)/6(f) lands will not be
required, and modeling efforts will not be required for these elements of the
environment.
♦ Wetland, waterway, and associated buffer delineation will not be required.
Deliverables:
♦ No Deliverables
6.2 No Effect Determination and Essential Fish Habitat Evaluation (EFH).
If necessary, the CONSULTANT will prepare a brief no effect determination letter for
the Madrona Elementary Walkway project on species listed as threatened under the
ESA and an EFH evaluation. We will request site specific habitat information from the
Washington State Department of Fish and Wildlife priority habitats and species
database. Evaluation of specific project details such as construction techniques and
equipment used, timing of construction, temporary sediment and erosion control
measures, and best management practices will be based on information developed by
KPG.
Assumptions:
♦ The project will have no effect on listed species or their designated critical habitat
and preparation of a Biological Assessment will not be required. The project will
have no adverse impact to EFH.
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♦ Stormwater from the project will not discharge to surface waters, and stormwater
modeling using HI-RUN Model will not be required.
♦ In-water work will not occur.
♦ An additional site visit will not be required as part of this task. Characterization
of site conditions will be based on findings from the site reconnaissance
completed as part of Task 8.1.
♦ This task does not include efforts to perform a six month update of species
listings, if necessary.
♦ The project “no effect” determination support requires discussion that is of
complexity or length that exceeds space limits of ECS form.
Deliverables:
♦ An electronic (Adobe PDF) of the draft No Effect Letter/ EFH Evaluation.
♦ An electronic (Adobe PDF) of the final No Effect Letter/ EFH Evaluation.
6.3 SEPA Checklist:
If the project does not meet the exemptions in WAC 197-11-800, the CONSULTANT
will prepare a SEPA Checklist for each project, in conformance with City of Edmonds
standards. The SEPA checklist will briefly describe the project and address the
project’s effects on elements of the environment as outlined in the checklist. To
prepare elements of the SEPA checklist, we will use project design information
prepared by KPG; other environmental information gathered for Tasks described
above; and City documents such as the comprehensive plan and zoning code. We will
also interview utility providers and city staff as necessary to complete the checklist.
Assumptions:
♦ The City of Edmonds will be the lead agency for SEPA.
♦ The project may be exempt from SEPA. Applicability of exemptions will be
determined concurrent with design. The CONSULTANT shall commence the above
task only after direction by the City to proceed.
♦ The project will not require preparation of a SEPA Environmental Impact
Statement, and either a Determination of Non-Significance (DNS) or a mitigated
DNS will be issued for the project.
♦ CONSULTANT staff will not attend a public hearing should one be necessary.
♦ City of Edmonds staff will prepare and publish the DNS (or mitigated DNS).
♦ The CONSULTANT will not be required to respond to any public or agency
comments on the SEPA Checklist(s).
Deliverables:
♦ An electronic (Adobe PDF) and paper copy of the draft SEPA checklist.
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♦ An electronic (Adobe PDF) and paper copy of the final SEPA checklist.
Work Element 7 Community and Agency Coordination
7.1 Provide meeting minutes and action items from City arranged project meetings with
cooperating stakeholders and permitting agencies. (Assume 2 meetings)
7.2 Arrange and coordinate 1 project meeting with the utility companies. Provide meeting
minutes and action items.
7.3 Attend and assist in facilitation of one open house style community outreach session.
7.4 Prepare roll-plots, cross-section exhibits, and other design exhibits as required for the
open house.
7.5 Community outreach for storm portion of project
Work Element 8 Right of Way Calculations
Perform the following work items necessary to establish the existing right-of-way (ROW) along
the three separate corridors in the project vicinity
8.1 Research Records. Determine which existing corners and monuments should be field
located and surveyed.
8.2 Calculations for ROW lines. Using the research information and the survey work
described above, calculate location and surveyed corners, roadway features and
monuments.
8.3 Incorporate existing right of way into project base map. No additional right of way or
easements are anticipated. Preparation of legal descriptions is not included in this
scope of work.
Work Element 9 Final Design
The Consultant shall provide Final Plans, Specifications and Estimates in accordance with the
current WSDOT H&LP Local Agency Guidelines (LAG) Manual for review and approval by the
City. Plans shall be formatted to provide sufficient detail for convenient field layout of all
proposed facilities. City standard details and WSDOT standard plans will be supplemented
with project specific details as required. Final bid documents will be stamped and signed by a
licensed professional engineer in the State of Washington. Final bid documents will be
prepared to allow for a separate bid schedules as necessary to accommodate the various
funding sources being applied to this project.
9.1 50% Design – Plans and Estimate Only
9.2 Storm and Overlay – 50%
9.3 Final Design (90% Completion Level) – Plans, Specifications and Estimate
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9.4 Storm and Overlay – 90%
9.5 Construction Documents (100% Completion Level) – Plans, Specifications and
Estimate
9.6 Storm and Overlay – Construction Documents
• Prepare detail sheets.
• Prepare site preparation and erosion control plans. These plans will include all
demolition and erosion control, and will provide grading limits.
• Prepare alignment, walkway, and grading plans. These plans will include horizontal
alignment information and plan views of grading, walkway alignment, and ADA ramp
location, as well as limits of cut/fill required.
• Prepare roadway profile control for the new walkway. Roadway centerline will be
shown at 25 ft intervals.
• Prepare private driveway plan and profile drawings.
• Prepare channelization and signing plans. These plans will delineate the locations of all
pavement markings including lane lines, crosswalks, turn arrows, stop lines and curb
face painting. These plans will also show the locations and sizes of all signs.
• Prepare drainage detail sheets, depicting special or non-standard drainage features.
For budgeting purposes, it is assumed that detention and/or treatment requirements will
be mitigated with the use of porous sidewalks or rain gardens.
• Prepare plans and details for signal modifications at the intersections of 238th Street
SW at 104th
• Prepare plans and details for overlay of 238th Street SW including restoration required,
existing surface utilities which require adjustment to grade, curb ramp details for new
and modified curb ramps, approximate locations of pavement/subgrade repairs.
• Prepare and assemble 50% and 90% Plan submittals for review and comment by the
City and/or WSDOT. Final Bid Document Plans will be prepared based on 90%
comments.
• Perform 50%, 90% and Final Design quantity take-offs and opinion of costs.
• Prepare contract specifications for the 90% and Final Bid Document submittals based
on current WSDOT/APWA standards (English), applicable amendments to the current
WSDOT/APWA standards and applicable LAG standards.
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Deliverables:
♦ Assemble and submit for 50%, 90%, and Final levels of design.
• One full size set of plans (90% and Final only)
• 6 half-size sets of plans (11x17), including one unbound original
• 2 copies of specs, including one unbound original (90% and Final only)
• 6 copies of the opinion of cost
• PSE Checklist
• pdf of all submittals
Work Element 10 Assistance During Bidding
10.1 Prepare addenda and respond to bidders questions relayed through the City. It is
assumed that the CONSULTANT will prepare three (3) addenda.
Management Reserve
Management reserve will be used to address potential unforeseen design changes and/or
additions as mutually agreed upon by the City and the CONSULTANT.
ADDITIONAL SERVICES:
The City of Edmonds may require other services of the consultant. These services could
include additional design, right of way, environmental documentation, construction phase
services, or other work tasks not included in the scope of work. At the time these services are
required, the Consultant will provide the City with a detailed scope of work and an hour and
fee estimate. The Consultant will not proceed with the work until the City has authorized the
work and issued a Notice to Proceed.
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EXHIBIT B
FEE SUMMARY
Project:City of Edmonds
238th Street SW Walkway with Stormwater Project
0
Description
Prepare Bid Documents and Right of Way Plans:
Work Element 1 - Project Management $8,839.82
Work Element 2 - Quality Control/Quality Assurance $6,088.31
Work Element 3 - Mapping $7,616.45
Work Element 4 - Utility Mapping $1,914.74
Work Element 5 - Stormwater Design*$18,659.42
Work Element 6 - Environmental $3,822.85
Work Element 7 - Community & Agency Coordination $9,685.17
Work Element 8 - Right-of-Way Calculations $2,422.04
Work Element 9 - Final Design $111,134.35
Work Element 10 - Assistance During Bidding $3,789.65
Subtotal $173,972.80
Management Reserve (5%)$8,698.64
Total Estimated Fee $182,671.44
Estimated Fee
City of Edmonds
Walkways Projects
Page 1 of 1 KPG
1/9/2014
Packet Page 222 of 317
EXHIBIT BHOUR AND FEE ESTIMATE
Project:City of Edmonds
238th Street SW Walkway with Stormwater Project
Total Fee
Proj Engr Design engr
Senior Project Sen. Urb DesLandscape Survey
Task Engineer Manager Proj. Surveyor Surveyor crew Technician Clerical Direct Overhead Profit Effective multiplier
64.90$ 56.56$ 40.13$ 34.62$ 50.65$ 28.85$ 21.63$ Hours Labor Cost 145.78%30%2.7578
Work Element 1 - Project Management
1.1 Project management administrative services 2 4 0 0 0 0 4 10 443 645 133 1,220.49$
1.2*Project management - Storm 2 4 0 0 0 0 4 10 443 645 133 1,220.49$
1.3 Overall Project management 1 4 0 0 0 0 2 7 334 487 100 922.21$
1.4*Overall Project management - Storm 1 8 0 0 0 0 4 13 604 880 181 1,665.44$
1.5 City staff coordination meetings (2)1 3 2 0 0 2 2 10 416 606 125 1,146.67$
1.6*City staff coordination meetings (4) - Storm 1 9 5 0 0 2 2 19 876 1,276 263 2,414.52$
Reimbursable expenses - see breakdown for details 250.00$
8 32 7 0 0 4 18 69 3,115 4,541 934 8,839.82$
Work Element 2 - Quality Control/Quality Assurance
2.1 Field review of base maps for accuracy 0 0 4 0 0 4 0 8 276 402 83 760.88$
2.2*Drainage analysis review (Local Funds)12 0 0 0 0 0 0 12 779 1,135 234 2,147.77$
2.3 Review 50% plans, and estimate 4 0 0 0 0 0 0 4 260 378 78 715.92$
2.4 Review 90% plans, specs, and estimate 6 4 0 0 0 0 0 10 616 897 185 1,697.81$
2.5 Review 100% plans, specs, and estimate 4 0 0 0 0 0 0 4 260 378 78 715.92$
Reimbursable expenses - see breakdown for details 50.00$
26 4 4 0 0 4 0 38 2,190 3,192 657 6,088.31$
Work Element 3 - Mapping
3.1 Etablish Control Points 0 0 1 0 6 0 0 7 344 502 103 948.75$
3.2 Field survey and note reduction 0 0 3 4 12 0 0 19 867 1,263 260 2,390.06$
3.3 Prepare map 0 0 20 0 0 20 692 1,009 208 1,909.50$
3.4 Locate utility paint marks 0 0 1 0 6 0 0 7 344 502 103 948.75$
3.5 Perform Observation 0 0 1 0 4 0 0 5 243 354 73 669.39$
Reimbursable expenses - see breakdown for details 750.00$
0 0 6 24 28 0 0 58 2,490 3,630 747 7,616.45$
Work Element 4 - Utility Mapping
4.1 Coordinate field utlity locates 0 0 2 3 3 0 0 8 336 490 101 926.79$
4.2 Request utlity company as builts 0 1 3 0 0 0 0 4 177 258 53 487.95$
Reimbursable expenses - see breakdown for details 500.00$
0 1 5 3 3 0 0 12 513 748 154 1,914.74$
Work Element 5 - Stormwater Design*
5.1 Compile and review existing data 0 6 8 0 0 0 2 16 704 1,026 211 1,940.44$
5.2 Stormwater requirements evaluation 0 4 16 0 0 0 0 20 868 1,266 260 2,394.43$
5.3 Perform Alternative Analysis 2 8 24 0 0 0 0 34 1,545 2,253 464 4,261.57$
5.4 Hydrologic and hydraulic modeling 0 8 20 0 0 0 0 28 1,255 1,830 376 3,460.98$
5.5 Evaluate Pre-Treament Capacity 0 4 12 0 0 0 0 16 708 1,032 212 1,951.81$
5.6 Stormwater technical memorandums 2 8 24 0 0 0 4 38 1,632 2,379 490 4,500.18$
Reimbursable expenses - see breakdown for details 150.00$
4 38 104 0 0 0 6 152 6,712 9,784 2,013 18,659.42$
Labor Hour Estimate
Task Totals
Task Total
Task Total
Description
Task Total
Task Total
City of Edmonds Page 1 of 2 KPG
1/9/2014
Packet Page 223 of 317
EXHIBIT BHOUR AND FEE ESTIMATE
Project:City of Edmonds
238th Street SW Walkway with Stormwater Project
Total Fee
Proj Engr Design engr
Senior Project Sen. Urb DesLandscape Survey
Task Engineer Manager Proj. Surveyor Surveyor crew Technician Clerical Direct Overhead Profit Effective multiplier
64.90$ 56.56$ 40.13$ 34.62$ 50.65$ 28.85$ 21.63$ Hours Labor Cost 145.78%30%2.7578
Labor Hour Estimate
Description
Work Element 6 - Environmental
6.1 Classification Summary/Exclusion 0 0 0 0 0 0 0 0 0 0 0 -$
6.2 No Effect and Essential Fish Habitat 0 0 0 0 0 0 0 0 0 0 0 -$
6.3 SEPA Checklist 0 2 2 0 0 4 0 8 309 450 93 851.53$
Reimbursable expenses - see breakdown for details 2,971.32$
0 2 2 0 0 4 0 8 309 450 93 3,822.85$
Work Element 7 - Community & Agency Coordination
7.1 Provide meeting minutes & action items 2 8 10 286 417 86 789.17$
7.2 Coordinate project meeting w/ utility co 6 2 8 383 558 115 1,055.19$
7.3 Attend & assist 1 open house event 4 3 2 3 12 596 869 179 1,643.87$
7.4 Prepare roll-plots, cross section exhibits for open houses 1 5 10 16 546 795 164 1,504.89$
7.5*Community Outreach - Storm 4 12 7 12 35 1,565 2,282 470 4,317.05$
Reimbursable expenses - see breakdown for details 375.00$
8 24 14 0 0 25 10 81 3,376 4,921 1,013 9,685.17$
Work Element 8 - Right-of-Way Calculations
8.1 Research records 0 0 4 0 0 0 0 4 161 234 48 442.63$
8.2 Calculations for ROW lines 0 0 10 0 0 0 0 10 401 585 120 1,106.57$
8.3 Incorporate existing ROW into base map 0 0 0 6 0 0 0 6 208 303 62 572.85$
Reimbursable expenses - see breakdown for details 300.00$
0 0 14 6 0 0 0 20 769 1,122 231 2,422.04$
Work Element 9 - Final Design
9.1 50% Design, Plans and Estimate 3 16 40 60 0 60 6 185 6,643 9,684 1,993 18,319.07$
9.2*Storm and Overlay - 50% Design, Plans/Estimate 3 16 40 52 0 42 5 158 5,825 8,491 1,747 16,063.50$
9.3 90% PS&E 5 23 50 80 0 75 10 243 8,781 12,801 2,634 24,217.01$
9.4*Storm and Overlay - 90% PS&E 5 22 40 76 0 69 6 218 7,925 11,554 2,378 21,856.59$
9.5 Construction Docs - PS&E 3 11 40 55 0 45 6 160 5,754 8,388 1,726 15,868.35$
9.6*Storm and Overlay - Cons Docs - PS&E 3 11 30 50 0 35 3 132 4,826 7,036 1,448 13,309.83$
Reimbursable expenses - see breakdown for details 1,500.00$
22 99 240 373 0 326 36 1,096 39,754 57,954 11,926 111,134.35$
Work Element 10 - Assistance During Bidding
10.1 Addenda and Respond to bidders questions 2 4 8 8 0 8 8 38 1,358 1,979 407 3,744.65$
Reimbursable expenses - see breakdown for details 45.00$
2 4 8 8 0 8 8 38 1,358 1,979 407 3,789.65$
Local Funds 15 87 214 178 0 146 20 660 25288.03 36864.89 7586.409 $81,654.60
70 204 404 414 31 371 78 1572 60585 88321 18176 $173,973
Management Reserve (5%)$8,698.64
Total Estimated Fee $182,671.44
Task Total
Task Total
Task Total
Task Total
TOTAL HOURS AND ESTIMATED FEE
Task Total
City of Edmonds Page 2 of 2 KPG
1/9/2014
Packet Page 224 of 317
EXHIBIT B
HOUR AND FEE ESTIMATE
Project:City of Edmonds
238th Street SW Walkway with Stormwater Project
0
Reimbursable Breakdown
Work Element 1 - Project Management
Mileage 200.00$
Reproduction 50.00$
Task 1 - Total 250.00$
Work Element 2 - Quality Control/Quality Assurance
Mileage -$
Reproduction 50.00$
Task 2 - Total 50.00$
Work Element 3 - Mapping
Mileage 150.00$
Reproduction -$
Potholing Allowance 600.00$
Task 3 - Total 750.00$
Work Element 4 - Utility Mapping
Mileage -$
Reproduction -$
Potholing Allowance 500.00$
Task 4 - Total 500.00$
Work Element 5 - Stormwater Design*
Mileage 100.00$
Reproduction 50.00$
Task 5 - Total 150.00$
Work Element 6 - Environmental
Mileage -$
Reproduction -$
Landau Associates - 238th SEPA 2,971.32$
Task 6 - Total 2,971.32$
City of Edmonds Page 1 of 2 KPG
1/9/2014
Packet Page 225 of 317
EXHIBIT B
HOUR AND FEE ESTIMATE
Project:City of Edmonds
238th Street SW Walkway with Stormwater Project
0
Reimbursable Breakdown
Work Element 7 - Community & Agency Coordination
Mileage 75.00$
Reproduction 300.00$
Task 7 - Total 375.00$
Work Element 8 - Right-of-Way Calculations
Mileage -$
Reproduction 300.00$
Task 8 - Total 300.00$
Work Element 9 - Final Design
Mileage 500.00$
Reproduction 1,000.00$
Task 9 - Total 1,500.00$
Work Element 10 - Assistance During Bidding
Mileage 20.00$
Reproduction 25.00$
Task 10 - Total 45.00$
Reimbursable Subtotal 6,891.32$
Administrative fees on reimbursables (0%)-$
TOTAL REIMBURSABLES 6,891.32$
City of Edmonds Page 2 of 2 KPG
1/9/2014
Packet Page 226 of 317
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Packet Page 227 of 317
AM-6489 2. D.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:10 Minutes
Submitted For:Council President Buckshnis and Councilmember Petso
Submitted By:Jana Spellman
Department:City Council
Committee: Public Safety, Personnel Type: Potential Action
Information
Subject Title
Discussion and potential action regarding modifying or terminating Sunset Walkway Project
Recommendation
Prepare presentation for full Council.
Previous Council Action
November 15, 2011 Council Meeting: This item was discussed (minutes attached).
June 4, 2013 Council Meeting: This item was discussed (minutes attached).
December 3, 2013 Council Meeting: This item was discussed (minutes attached).
Narrative
The Committee is requested to consider issues and ideas raised by the public regarding the Sunset
walkway project including, but not limited to, the following:
(A) Use of public funds on BNSF property.
(B) Use of grant funds on BNSF property.
(C) Design alternatives including but not limited to:
1. Varying the width of the multi-use path.
2. Making the path a pedestrian only sidewalk for all or part of the route.
3. Moving the path to the east.
4. Expanding the right-of-way on the east side.
5. Using a robust path on the south end of the project only and crossing to the east side for the
narrow section.
Fiscal Impact
Fiscal Year:Revenue:Expenditure:
Packet Page 228 of 317
Fiscal Year:Revenue:Expenditure:
Fiscal Impact:
Potential additional design expenditure.
Attachments
Wash Utilities & Transportation Commission 2001 Document
11-15-2011 Budget Amendment Agenda Memo re Sunset Walkway
11-15-2011 Approved City Council Minutes
6-4-2013 Approved City Council Minutes
Resolution 1291
12-3-2013 Approved City Council Minutes
Proposed Plans
Proposed Cross Sections
Form Review
Inbox Reviewed By Date
Engineering Robert English 01/09/2014 03:42 PM
Public Works Phil Williams 01/09/2014 09:27 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:45 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Jana Spellman Started On: 01/09/2014 08:20 AM
Final Approval Date: 01/10/2014
Packet Page 229 of 317
39
SERVICE DATE
JAN 0 9 2D01
BEFORE T`HE WASHINGTON UTILITIES AND TRANSPORTATION COMMISSION
In the Matter of the Petition of the
WASHINGTON STATE
DEPARTMENT OF
TRANSPORTATION, BURLINGTON
NORTHERN RAILROAD
COMPANY and THE NATIONAL
RAILROAD PASSENGER
CORPORATION, for Modification of
Order regulating the Speed of
Passenger and Freight Trains in
Edmonds, Washington
DOCKET NO. TR-940288
ORDER GRANTING MOTION
TO MODIFY PRIOR ORDER;
DENYING MOTION TO
RESCIND PRIOR ORDER
Synopsis: The Commission in this Order grants a request to modify a prior order and
approves in principle an agreed proposal by the parties. The result is substitution of a
natural (vegetation) barrier for a fence previously ordered by the Commission as a
condition to increasing train speed through a portion of the City of Edmonds. The
Commission rejects a request by the railroad and the state Department of
Transportation that the Commission rescind the eazlier order for lack of jurisdiction.
Procedural History
This docket was originally brought on by the request of three petitioners -- the
railroad (now the Burlington Northern Santa Fe Railroad, or BNSF), the state
Department of Transportation (WSDO'1~, and the National Railroad Passenger
Corporation (AMTRAK) -- to increase the speed limit for trains through the City of
Edmonds, Washington. AMTRAK was not represented in this request for
modification or rescission.
The Commission ordered in April, 1995, in this docket that the train speed petition
should be granted. It also found the existence of unique local conditions and
approved a request by the City of Edmonds to require fencing at two locations to
prevent trespassing as a condition of the speed increase.l
On August 30, 2000, the petitioners asked the Commission to rescind or modify the
order, asking that the Commission allow the parties to substitute a natural vegetation
barrier for the fencing required in the prior order. The City filed a request to join the
' "Fences should be constructed on the bluff parallel to Sunset Avenue and the parking area on Ocean
Avenue." Commission Decision and Order of April 12, 1995, Page 8.
Packet Page 230 of 317
~Oi
DOCKET NO. TR-940288 PAGE 2
petition on the following day, asking that the Commission reopen the proceeding and
modify the prior order to allow the natural barrier.
The Commission convened a prehearing conference on October 26, 2000, before
Administrative Law Judge C. Robert Wallis at which the parties made representations
of fact and arguments of law, accepted the opportunity to file additional arguments,
and agreed to submit the matter directly to the Commission on the pleadings, the
transcript of the prehearing conference, and the prior record.
The parties appeared as follows: Burlington Northern Santa Fe, by Robe Walkley,
attorney, Sammamish; Washington State Department of Transportation, y Jeff Stier,
asst. attorney general, Olympia; City of Edmonds, by W. Scott Snyder, Ogden,
Murphy, Wallace, Seattle; Teresa Vehey, intervenor, by Bradford Cattle, attorney,
Everett; and the Washington State Utilities and Transportation Commission, by
Jonathan Thomas, asst. attorney general, Olympia.
Background
The Commission has twice rejected or conditioned an increase of train speeds within
the City of Edmonds, Washington, because of unique local circumstances at the site.
8 In 1990, the Commission denied an AMTRAK petition to increase speeds at this
location, citing unique local circumstances rendering the increased speed a hazard. In
its July 23, 1990 Commission Order in consolidated dockets TR-2311 and TR-2248,
the Commission stated,
Edmonds is a major Puget Sound port. Over 8.3 million gallons of refined
fuel are delivered monthly by tankers to the Edmonds terminal dock. The
second-largest ferry terminal in state, used annually by more than one and
one-half million passengers, is in the City of Edmonds. Over 800 private
boats are moored at the Edmonds Marina, and over 200,000 people per year
use Edmonds waterfront facilities, including beaches and fishing piers.
Members of the public use the beach area in Edmonds next to the track and
north of the ferry dock .... The azea is not, for the most part, a public area.
However, public use is substantial, numbering in the hundreds each day
during nice weather. People generally gain access to this area by crossing the
tracks. In addition, people using the beach may be trapped by a high tide and
are forced to walk along the tracks to return to town. .. .
Packet Page 231 of 317
DOCKET NO. TR-940288 PAGE 3
Just south of MP 18 is Bracketts Landing, a public beach and underwater park
which is heavily utilized. ... A fence sepazates the park from the railroad
right of way, although some trespassing still occurs there.
The Washington State Ferry dock is south of the park. The ferry holding
lanes are one block from the railroad track, and the traffic signals and the dock
axe coordinated with the train signals. Nearly all ferry traffic uses the Main
Street railroad crossing.
The Amtrak depot, at which passenger trains stop, is just north of MP 17.50.
Across the tracks, on the waterfront, is another commercial complex,
developed with public funds. Also in that area is a public fishing pier and
restaurants, as well as public beaches. These waterfront amenities are on Port
of Edmonds's property.
The initial order in this docket references the provisions quoted above. Summarizing,
the initial order notes that,
This record shows that the Edmonds waterfront, separated from the rest of
town by the railroad tracks that run right along the shoreline, is still a hub of
activity for the City. The Edmonds-Kingston ferry terminal is a point of
departure and arrival for hundreds of passengers each day, all of whom must
cross the railroad tracks. There are restaurants, an underwater dive park, a
senior center, and many other facilities along the waterfront, all on the west
side of the tracks, while the main part of town is to the east of the tracks.
10 The initial order in this docket found that the Commission had jurisdiction to
entertain the issue, and proposed to grant the speed increase request. The City of
Edmonds sought administrative review of the initial order, asking that the speed
increase be conditioned on construction of fences to restrict pedestrian access to
tracks. The Commission agreed and imposed the condition.
11 The parties have asked that the matter be reopened under RCW 80.04.200, Rehearing
before commission. They have recounted a history of litigation involving the fencing
requirement — a shoreline application for authority to build a fence was litigated to a
judicial decision approving the application by neighbors who believed that the fence
would impede. their view. The parties in this matter disclose that an alternative to a
fence has been agreed to by property owners near one of the proposed locations of the
fence, as well as by the City, by the railroad, and by the Commission Staff.
lZ The parties ask approval of the natural barrier alternative, in lieu of the fence .
mandated in the Commission order. BNSF, joined by the state Department of
Transportation, also asks the Commission to find that the Commission has no
authority under federal law to decide the question, and to rescind the order.
Packet Page 232 of 317
~2 -
DOCKET NO. TR-940288 PAGE 4
The Petition to Reopen and Modify the Prior Order
1,~ The parties ask reopening, in summary, because relevant parties have agreed that at
one of the locations noted for barriers a natural barrier will likely be more effective
than would a barrier engineered and constructed by humans.2 A natural barrier, the
parties urge, would also be less visually intrusive than a fence.
~q The Commission grants the request. We may take administrative notice of the
commonly known fact in western Washington that certain natural flora, such as
blackberry bushes, can be substantially more effective at impeding access than most
fences of human construction. We do note that in the initial order in this docket the
Administrative Law Judge found that existing vegetation —which included thorned
berry bushes —was insufficient to impede pedestrian traffic. We trust. and require that
the parties will monitor the effectiveness of the barrier and will maintain it in a
manner that will in fact prevent pedestrian access. The interest that the Commission
acted in its order to protect was a reduction of the risk of injury and death to
pedestrians in unique circumstances. The Commission accepts the parties' proposal,
which is agreed to be a reasonable and effective approach to accomplishing the goal
of reduced risk.
/S
16
r4.
Bamers are required at two locations. The parties may, at their option, install a
natural barrier at both locations.
The railroad, the CiTy, and the intervenor Verhey have entered a, stipulation agreeing
to the substitution of the term "fencing or vegetative barriers reasonably designed and
installed to discourage trespass" for the term "fences" in the earlier order. The
Commission declines to accept the stipulation. Other patties were not signatories and
their absence raises questions. In addition, while not expecting the parties to be
insurers and while understanding that people can overcome any barrier, the term
"discourage" is less emphatic than the Commission believes appropriate.
The Motion to Rescind the Prior Order
BNSF and the Department of Transportation ask the Commission to rescind the prior
order and dismiss this proceeding on the basis that federal law preempts state
jurisdiction. The railroad cites 49 U.S.C. Sec. 20106, et seq. and 49 CFR Part 213.9.
The Department of Transportation supports the railroad in its motion.
18 Among other things, the petitioners contend that the Federal Railroad Administration
(FRA) clarified after the final order in this docket that local speed regulations are
Z The parties were free in their praise of the railroad for developing the natural barrier proposal; the
Commission also commends the railroad for creative thinking and the parties for their cooperation.
Packet Page 233 of 317
y3
DOCKET NO. TR-940288 PAGE 5
presumptively improper, that difficulty in securing permits which have already been
granted was an unforeseen injurious result of the order, and that facts found in the
1990 order have no relevance to this docket.
jg Commission Staff opposes the rescission request. First, Staff notes that the law by its
very terms provides for state review and action in the event of "essentially local
safety hazards."3 Commission Staff cites judicial authority4 defining rather broadly
the "essenrially local" exemption from federal preemption.
Zp The Commission declines to rule that it has been deprived of jurisdiction to address
this matter at all. First, the issue of jurisdiction was clearly decided earlier in this
docket.5 The petitioners bring no intervening change in circumstances to the
Commission's attention that would alter its consistent prior analysis. A case they
cite, CSX Transportation v. Easterwood, 507 U.S. 658 (1993), was decided a year
before the entry of the Commission final order. They also cite to FR.A interpretations
of the law made after entry of the Commission order. Even if the FR.A analysis were
applied retroactively, the Commission believes that the local circumstances
supporting the decision in this docket are sufficient to overcome a presumption
against local authority.
21 Second, the department of transportation challenges the facts found in this initial and
final orders in this docket. The parties had ample opportunity to contest the factual
basis for the final order in this docket and failed to do so. Challenges aze cleazly
inappropriate at this juncture. The nature of the facts found by the administrative law
judge and the derivation of references to the prior order clearly indicate the continued
existence of prior circumstances. Rehearing is an opportunity to address changed
circumstances, not to relitigate matters that could and should have been litigated
r` earlier. See, RCW 81.04.200.;Y*_.,µ:
'~.3x; 22 Third, the Washington statutes give the Commission the responsibility to establish~~
speed limits in cities and towns and at railway-highway crossings at grade. RCW
81.48.030 and -.040. This is a matter important to the public health, safety, and
'k
3 49 U.S.C. 20106.
~~,* 4 The case is In the Matter of the Speed Limit for the Union Pacific Railroad through the Ciry of
'~ Shakopee, State of Minnesota, 610 N.W.2d 677 (Minn. Ct. App., May 2000). The railroad argues that
`~-`~ it is not ersuasive because it is a state and not a federal decision, but cites no federal decisions to the~' P
contrary. There, as here, a combination of factors that might individually be commonplace rendered
'; ~ the situation an essentially local safety hazard.
:~
"''' S Mr. Walkley argued at the prehearing conference that the matter of jurisdiction was not addressed in
'' the final order. While the Commission's jurisdiction to decide the matter was stated in the final order,
parties' arguments were discussed in the initial order and resolved against challenges to jurisdiction.
~'7w:: ' No party raised the jurisdictional issue in seeking administrative review of the initial order. The issue1;
therefore was decided in this docket and appears to be foreclosed from consideration at this time.
Packet Page 234 of 317
DOCKET NO. TR-940288 PAGE 6
welfare. RCW 81.48.040. We should not lightly choose to decline that responsibility
because the safety of the public of the state may depend upon our decisions.
2,? The federal law itself specifically provides for local decisions when needed to deal
with essentially local safety hazards. We recognize the limited nature of such local
circumstances, and do not lightly find that essentially local safety hazards have been
shown. That is a different matter, however, from saying we aze preempted from all
jurisdiction as a matter of law. Our prior decisions regarding this law in effect hold
that the Commission has jurisdiction to determine whether unique circumstances exist
and, upon an affirmative answer to that question, to address those circumstances.
Zq The Commission in entering its order in this docket acted responsibly and only to the
extent necessary to address the unique local circumstances. The circumstances
associated with the track in question are not a single factor that commonly occurs, as
the railroad contends, but involve a number of factors that, in combination,
demonstrate a uniquely site-specific circumstance. The circumstances include the
existence of double main line track, a nearby rail curve, the separation of busy and
attractive public facilities from the population they serve by the track, the lack of
parking facilities at the site of the waterfront facilities, forcing a large population to
walk between vehicles on one side of the tracks and the attractions on the other side;
and a history of accidents and incidents at the site.6
25 The Commission found in light of all of those risk factors that the circumstances of
this location are unique and justify Commission action. The Commission took only
the action least intrusive on the operation of the railroad — it did not set a lower speed
limit —but it did at the City's request take action that was necessary to protect the
public by imposing a condition to mitigate the risks.
Conclusion
26 The Commission finds that a natural vegetation barrier, as proposed by the parties to
this proceeding will, if properly monitored and maintained, be no less effective as a
condition to increased train speeds than the fence previously ordered. The
Commission concludes from that finding that the proposed natural barrier will
adequately protect the public and that its construction will adequately protect the
public health and safety and will satisfy the condition imposed by the Commission on
increasing train speeds at the Edmonds, Washington location that is the subject of this
proceeding. The .Commission orders, therefore, that the prior order be modified
pursuant to RCW 80.04.210 to provide that construction and maintenance of natural
barriers as described will satisfy the conditions imposed in the prior order, and that
6 The initial order cites ten accidents or other incidents at the location in the five years prior to the
hearing.
Packet Page 235 of 317
~~~
DOCKET NO. TR-940288 PAGE 7
upon the completion and acceptance of natural barriers, train speeds may increase
pursuant to the original request. The Commission declines to rescind its prior order,
ruling that it does have jurisdiction to address unique local circumstances affecting
train speed and to impose appropriate conditions on train speed increase requests in
light of essentially local safety hazards.
ORDER
27 The Commission grants the request to modify the earlier Commission order. That
order is hereby modified; construction of natural barriers consistent with the evidence
and representations in this reopened matter, including the regular monitoring and
maintenance of such barriers, will deter access to the rail right of way by trespassers
at least as effectively as a fence and will satisfy the conditions imposed by the
Commission for action prior to increase of train speed through the City of Edmonds,
Washington.
28 The Commission denies the request that the Commission rescind the prior order in
this docket and rules that it does have jurisdiction to address the issues.
DATED at Olympia, Washington and effective thisl~'day of January, 2001.
WASHINGTON UTILITIES AND TRANSPORTATI COMMISSION
/~ //~~.i
MARZL`f N SI~OWALTE irwoman
k
RICHARD HEMSTAD, Commissioner
NOTICE TO PARTIES: This is a final Order of the Commission. In addition
to judicial review, administrative relief may be available through a petition for
reconsideration, filed within 10 days of the service of this Order pursuant to
RCW 34.05.470 and WAC 480-09-810, or a petition for rehearing pursuant to
RCW 80.04.200 or RCW 81.04.200 and WAC 480-09-820(1).
Packet Page 236 of 317
AM-4369 6.
City Council Meeting
Meeting Date:11/15/2011
Time:15 Minutes
Submitted For:Roger Neumaier Submitted By:Debra Sharp
Department:Finance
Review Committee: Finance Committee Action: Recommend
Review by
Full Council
Type:
Information
Subject Title
2011 November Budget Amendment.
Recommendation from Mayor and Staff
Approve the November 2011 Budget Amendment
Previous Council Action
November Finance Committee
Narrative
The budget amendment was reviewed by the Finance Committee on November 7th. During the
committee meeting a few additional items were addressed and are at the end of the budget amendment.
The items added were a reduction to interfund transfers from both the Multimodal Fund and the Utility
Fund to the General Fund, a reduction to both REET 1 and REET 2 revenue forecast for 2011 and finally
the additional funds requested by the Edmonds Center for the Arts. The committee also wanted to
review adding the General Fund and Street Fund B-Fund contribution back into the 2011 budget. There
are two ordinances attached, one with the B-Fund contribution and one without.
The Finance Committee also questioned a few of the capital project amendments. Additional notes were
added or the narrative clarified in the following three budget amendments - Fund 116 Additional
Expenditures, Re-allocate funds for capital projects, and the Sunset Walkway Project. The remainder of
the budget amendment is unchanged.
The first section of the budget amendment includes expenditure increases that are offset by grant
revenues. There are four requests by the police department to increase their overtime expense due to grant
funded special enforcement programs. The final grant reimbursement is related to the final energy
efficient vehicle. The grant revenue was recorded into the General Fund and needs to be transferred to the
Equipment Rental Fund where the vehicle was purchased.
The next section of the budget amendment relates to items that have previously been before Council.
Council approved the purchase of the Karlston Property on March 1, 2011. A motion to appropriate funds
was made at that time. The second item was a motion made during the budget process last December to
approve traffic calming devices funded by a transfer from the General Fund. A budget was added to the
Packet Page 237 of 317
Street Construction Fund but the transfer from the General Fund to the Street Construction Fund was not
part of the adopted budget.
The final section of the budget amendment includes new items. The majority of these items relate to the
construction funds but there are a few General Fund amendments that will change ending fund balance.
First there is a budget amendment to reduce the appropriated budget for the compensation consultant in
2011. There will be a request to reappropriate the funds in 2012. The second item is an increase for
hydrant costs. The General Fund is required to reimburse the Utility Fund for actual costs paid from the
utility for hydrant work. There is also a request for a budget amendment that relates to merchant bankcard
fees due to a change in process that was addressed at the end of 2010. The departments have budgeted for
these costs in 2012.
Attachments
2011 November Budget Amendment
2011 November Budget Amendment with B-Fund Contribution
Form Review
Inbox Reviewed By Date
Finance hunstock 11/09/2011 03:44 PM
Finance hunstock 11/09/2011 03:44 PM
City Clerk chase 11/10/2011 08:55 AM
Community Services/Economic Dev.Stephen Clifton 11/10/2011 10:11 AM
Finalize for Agenda chase 11/10/2011 10:21 AM
Form Started By: Debra Sharp Started On: 11/09/2011 01:00 PM
Final Approval Date: 11/10/2011
Packet Page 238 of 317
Edmonds City Council Approved Minutes
November 15, 2011
Page 8
Clerk’s Office, he was inclined not to add to the barebones budget. He preferred to continue to squeeze
whatever possible from the annual appropriations and have funds leftover at the end of the year if
possible.
Mayor Cooper explained the Governor plans to propose cuts to the State budget next Monday and the
Council is scheduled to adopt the budget on Tuesday. Depending on what the legislature adopts as a result
of their special session, the City could lose over $250,000 next year due to the Governor’s plans to pursue
capturing the liquor profit dollars from cities, a reduction of approximately $500,000 a year. The
Governor’s proposal is to make some of the reductions in the liquor profits in June/July 2012. The
numbers in the preliminary budget and the Executive Summary do not include any cuts the legislature
may approve in the special session or the 2012 legislative session. He summarized it appears the
Governor and legislature are inclined to balance the state’s budget on the backs of cities and counties.
Council President Peterson agreed with Councilmember Bernheim’s comments but supported the
amendment for the records management system and upgrades to the EDEN software. He pointed out one
of the Council’s biggest frustrations has been financial reports; it is important to upgrade that system to
make the information more readily available. He concluded although the budget is tight, those are wise
expenditures.
Council President Peterson requested Councilmembers submit amendments so that they can be included
in next week’s packet.
6. 2011 NOVEMBER BUDGET AMENDMENT
Finance Director Shawn Hunstock explained page 278 of the Council packet contains a summary of the
effect of budget amendments on the adopted budget by fund. The sum of all the budget amendments
results in a decrease in revenue of $45,000 and an increase in expenses of $364,000 for a total change to
the General Fund of $410,000. The Council packet contains two versions of the ordinance, one that
includes the B Fund contribution and another that does not include the B Fund contribution.
Council President Peterson asked Mr. Hunstock to comment on the benefit of funding the B Fund in
2011. Mr. Hunstock explained the City’s budget is currently projected to have a surplus at the end of
2011 of approximately $600,000. That will be impacted by the amendments in this ordinance. The
Council can choose to use some of the current year surplus to fund the B Fund contribution. The City can
generally get by for two years without funding the B Fund contribution; any longer than that impacts the
actual replacement of vehicles and equipment. The 2012 budget does not have funding for the B Fund
contribution. If the B Fund contribution were funded in 2011, the Council could choose not to make the
contribution in a future year.
Councilmember Bernheim asked the deadline for adopting the budget amendment. Mr. Hunstock
answered it must be adopted by the end of the year.
Councilmember Petso inquired about the $600,000 surplus that could be used to fund the B Fund
contribution. Mr. Hunstock advised the estimate in the preliminary 2012 budget projected a surplus for
2011 of $680,000.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
ADOPT ORDINANCE NO. 3857, THE VERSION THAT INCLUDES MAKING THE B FUND
CONTRIBUTION, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3831 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL
BECOME EFFECTIVE.
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Edmonds City Council Approved Minutes
November 15, 2011
Page 9
Council President Peterson was confident the amendment had been vetted by the Finance Committee. It is
appropriate to fund the B Fund contribution this year while the funds are available and give the City a
little breathing room while the economy stabilizes. He was hopeful the B Fund contribution could be
made again at the end of 2012.
Councilmember Petso provided assurance the Finance Committee reviewed the amendment in detail at
their meeting last week. Some of the Finance Committee’s suggestions were incorporated into the
amendment. She was satisfied everything in the amendment had been approved by the Council, intended
or was required to reflect reality over the course of the year.
THE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
7. CHANGE ANIMAL BENEFIT FUND TO AN ANNUAL APPROPRIATION.
Finance Director Shawn Hunstock explained this ordinance amends Edmonds City Code Chapter 5.05
that established the Animal Benefit Fund. This was never established as a separate fund according to
accounting definition; it was set up as an account within the General Fund. There is approximately $3,500
in the account. The ordinance closes that out into fund balance and it becomes part of the City’s reserves.
One of the adjustments to the 2012 budget is an annual $300 appropriation to fund the intent of the
Animal Benefit Fund. There has been no use of the fund this year other than a reimbursement last week of
approximately $50. It may be used more often if residents were aware it was available and if necessary
the appropriation could be increased beyond $300/year.
Councilmember Plunkett asked how the fund reached this dollar amount. Mr. Hunstock responded the
amount originally appropriated receives interest each year. The minimal use of the original amount has
been offset by interest and the total amount has not changed over time.
Councilmember Plunkett asked whether the original funds were donations. Mr. Hunstock was not certain.
If that is the case, a fund could be created via a 2012 budget amendment. Councilmember Plunkett
recalled himself and 5,000 people over the objection of the City Council created a fund to assist with spay
and neuter of animals. He created a political action committee to run a campaign to gather the 5,000
signatures on a petition. He thought the remaining money from that fund was placed in the Animal
Benefit Fund. It was his impression the fund would generate interest and be self-sustaining. The intent of
the funds was to offset the cost of spay/neuter of a pet that could be adopted at that time for
approximately $20. The cost to adopt a pet now is approximately $100 because the shelter must provide
medical care and have it spayed/neutered.
Councilmember Plunkett asked whether $300/year would be sufficient. Mr. Hunstock answered $300 is a
good initial estimate. There has been no use of the fund this year until last week. If use of the funds
increase in the future, a budget amendment can be proposed in 2012 to increase the amount.
Councilmember Plunkett trusted the Council to recognize this is as a worthy cause and to provide
additional funds if necessary.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO ADOPT ORDINANCE NO. 3858, AN ORDINANCE OF THE CITY OF
EDMONDS, WASHINGTON, AMENDING THE ANIMAL BENEFIT FUND PROVISIONS OF
ECC 5.05.127.2; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
MOTION CARRIED UNANIMOUSLY.
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Edmonds City Council Approved Minutes
June 4, 2013
Page 12
agreed that the City was prohibited from imposing larger buffers, notwithstanding the built environment.
From a practical standpoint, the reality is if extremely large buffers are imposed in an area that is already
developed, the end result will be a perpetuation of the existing use forever because it will be the most
economic use of the property. No one will ever want to redevelop as redevelopment will not pencil out
because it will result in the loss of currently usable property. It may be more effective to achieve
restoration via an incentive program for redevelopment rather than imposing a huge buffer on the
property that already includes a great deal of developed landscape.
Councilmember Fraley-Monillas asked if the impervious pavement at Harbor Square represented the
footprint. Mr. Lien answered yes, for the most part. He identified areas that are within the setbacks and
buffers on an aerial image. For Councilmember Fraley-Monillas, Mr. Lien clarified the current footprint
is all the impervious surface.
Councilmember Johnson asked about the sequencing of the Comprehensive Plan update and the SMP as it
relates to options for Harbor Square redevelopment. Mr. Lien answered there are two important issues
with regard to how the SMP update relates to Harbor Square, 1) the buffer setback area, and 2) the Urban
Mixed Use III environment. One of the reasons the Urban Mixed Use III environment was proposed
rather than one of the existing Mixed Use environments was the Port’s consideration of residential
development. It also addresses 4-5 other office/residential parcels north of Main Street. As the City
considers moving forward with the Harbor Square Master Plan and has to move forward with the SMP,
the biggest issue is residential development and whether to allow it long term on this site. The City must
act on the SMP this year; Harbor Square may take longer.
Mayor Earling summarized further discussion will be scheduled on a future agenda.
10. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON IN
STRONG SUPPORT OF A 2013 TRANSPORTATION INVESTMENT PACKAGE.
Public Works Director Phil Williams explained topics for the State special legislative session include
balancing the operating budget and a statewide transportation funding package that will provide
additional funding opportunities for the State, WSDOT and local governments. The package is evolving;
there are currently a number of projects that would directly and indirectly benefit Edmonds. There are two
specific capital projects for which bonding would be issued, 1) $700,000 for a walkway on Sunset
Avenue, and 2) $10 million to begin the plan and fund the first phase of access, safety, and mobility
improvements on Highway 99. Another key feature of the transportation package is a proposed increase
in the State gas tax of $0.10 over a 4 year period, $0.05 the first year, $0.02 the second and third years,
and $0.01 the fourth year. This would provide a substantial amount of funding for State and local projects.
Edmonds would receive an additional approximately $140,000; the City currently receives approximately
$900,000 from the State gas tax.
Councilmember Buckshnis inquired about BNSF with regard to the Sunset project. Mr. Williams
answered he had not given up hope of additional help from BNSF as the project proceeds into detailed
design. If nothing changes the walkway can be built within the existing footprint of Sunset Avenue.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE RESOLUTION 1291, A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF EDMONDS, WASHINGTON, IN STRONG SUPPORT OF A 2013 TRANSPORTATION
INVESTMENT PACKAGE.
Councilmember Fraley-Monillas commented this has been a long time coming, particularly for Highway
99. She observed there were limited sidewalks on Highway 99 and asked if the proposed project would
include sidewalks. Mr. Williams answered the intent would be to include pedestrian and bicycle amenities
and bring the existing amenities up to ADA standards as well as solve numerous safety problems that
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Edmonds City Council Approved Minutes
June 4, 2013
Page 13
exist on the corridor. It would be a huge and long project; this would be just the first phase.
Councilmember Fraley-Monillas commented the first step is the right step for Edmonds.
THE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
12. MAYOR'S COMMENTS
Mayor Earling reported flower baskets are being put up downtown. Next, he thanked the Council for
confirming his appointment of Roger Neumaier as Finance Director and for approving the resolution in
support of a 2013 Transportation Investment Package.
13. COUNCIL COMMENTS
Councilmember Johnson reported the Rotary Waterfront Festival was a great community event. For the
first time there was food recycling thanks to the work of Corrine Rubenkonig, the Waste Warriors and the
City’s Recycling Coordinator Steve Fisher. She noted John Rubenkonig has been involved in recycling
with the boy scouts for ten years.
Councilmember Buckshnis thanked the Port of Edmonds and the boaters for allowing the Rotary to use
the area for the Waterfront Festival. She thanked the citizens who contacted her and encouraged them to
contact all Councilmembers.
Councilmember Peterson expressed appreciation for the appointment of Roger Neumaier as the City’s
Finance Director. He looked forward to working with him, noting he brings an incredible wealth of
experience. He thanked Ron Cone for serving as the City’s Interim Finance Director. He also
congratulated Snohomish County Executive Lovick on his appointment. He looked forward to new
direction at Snohomish County and to working with Executive Lovick and the County Council on issues
facing Edmonds.
Council President Petso reported pursuant to Council direction she arranged a small meeting with
Councilmembers Peterson and Fraley-Monillas, Port Commissioners Faires and Orvis, and Planning
Board Member Phil Lovell. They had a lively discussion seeking commonality regarding the Harbor
Square Master Plan and how to move ahead. There was not a lot of commonality and she planned to
contact Councilmembers to discuss how to address the Harbor Square Master Plan issue in the future. She
thanked the Councilmembers, Port Commissioners and Planning Board Member for their participation
and opinions.
Councilmember Yamamoto welcomed Roger Neumaier as Finance Director. He looked forward to
working with him as the Chair of the Finance Committee.
Councilmember Fraley-Monillas reported she was at the Waterfront Festival much of Friday. She thanked
the Edmonds Police and Fire District 1 for their efforts to keep everyone calm and safe. She congratulated
County Executive Lovick on his appointment and wished him the best.
14. CONVENE IN EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER PER RCW
42.30.110(1)(c), AND PENDING AND POTENTIAL LITIGATION PER RCW 42.30.110(1)(i).
At 8:51 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
a real estate matter per RCW 42.30.110(1)(c) and pending and potential litigation per RCW
42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 10 minutes and
would be held in the Jury Meeting Room, located in the Public Safety Complex. Elected officials present
at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Johnson, Fraley-
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5. AUDIENCE COMMENTS
Natalie Shippen, Edmonds, suggested Edmonds return to the sign code that kept the City tidy for many
years; the first step would be to prohibit sandwich-board signs in the public right-of-way which was the
rule in Edmonds for many years and still is in many cities. Exceptions to that rule would be a one-time 60
day period for new businesses to display a sandwich-board sign and possibly for special events. She
suggested the signs require a permit and when the permit expires, the Planning Department notify the
business they have five days to comply and impose a $50/day fine for each day of non-compliance. She
summarized the sign code has a number of problems but this is the most critical.
Ken Reidy, Edmonds, said the code rewrite is the biggest issue facing the City. Establishing a
comprehensive, accurate, consistent and easy to administer City code is critical to the City’s efforts to
provide a high level of government service that invites economic and other beneficial activities. He
described the difference between the Edmonds City Code (ECC), also known as the Edmonds Municipal
Code, that consists of Title 1-10 that address issues such as health, safety, finance, officials,, boards and
commissions; and Edmonds Community Development Code (ECDC) that consists of Titles 15-23 that
address building, planning, land use, public works, design and natural resources. Both parts of the code
require update. He referred to discussion of Chapter 2.10 regarding confirmation and duties of City
officers on tonight’s agenda, explaining the process began in 2012 and he spent over 100 hours
researching this code section. He urged the Council to give the complex code rewrite the attention it
deserved. Next, he relayed the State Board for Professional Engineers and Land Surveyors has established
a precedent that it will take no corrective action against surveyors who produce preliminary plat maps that
violate City of Edmonds standards. Therefore the City has a responsibility to careful review the accuracy
of surveyors work. He offered to meet with Councilmembers to discuss this in more detail.
7. PUBLIC COMMENT AND DISCUSSION OF THE SUNSET AVE WALKWAY PROJECT
Public Works Director Phil Williams explained the reasons for this project include view access, safety
and accessibility. He displayed several photographs of the view from the west edge of Sunset Avenue, of
people walking in the street and a bicycle riding the wrong way on Sunset Avenue to illustrate safety
issues, and of the dirt path on the west side of the curb to illustrate accessibility issues.
Mr. Williams described what is included in the project:
• 2,000 foot long multi-use pathway on Sunset
o For use by wheelchairs, stroller, roller blades, bicycles, Segways, walkers and other non-
motorized traffic
• Another 500 feet of improvements will be constructed on Caspers
• 100% ADA accessible
• Benches, art work
• Continued access to parking
Mr. Williams described what is not included in the project:
• Trees
• Tall or unshielded lights
• Fencing (some limited railing will be necessary)
Mr. Williams described the public process/information to date:
• Project placed on City’s CIP 2011 – public comment.
• Project also placed on 2012 and 2013 CIP
• Added to TIP in 2011 after public comment and Council approval
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• Council resolution adopted to apply for funding – 2011
• Public survey and public meeting – 2011
• Sunset Avenue Overlook project in PROS Plan since 2008
• Press release may have been issued when grant received
Mr. Williams identified issues to be addressed:
• Parking
• Circulation
• Driveway access and turning radii
• Emergency vehicles, refuse trucks and other delivery vehicles
• Options/geometry on Caspers Street
• Adequate public outreach and involvement, next meeting December 18
• Specific design features ie: artwork benches railing crosswalks, etc.
• BNSF coordination
Councilmember Buckshnis referred to the photograph of the proposed sidewalk connecting to an existing
sidewalk, relaying it was her understanding the dirt path would not be disturbed. Mr. Williams explained
the City owns the property west of the curb on both the northern end and the southern ends of the project;
the property the City owns narrows to the north where it encounter the BNSF right-of-way. BNSF has
offered a lease to allow use of the property on the railroad’s right-of-way that the City has already been
using. The multi-use pathway would be in the location of the dirt path for some distance and then would
move to the east.
Councilmember Buckshnis asked whether it was a 10-foot or 12-foot walkway, noting a 2-foot difference
was a lot in a 30 foot street. Mr. Williams answered none of the decisions are cast in concrete but
typically a multi-use pathway is approximately 12 feet. The consultant believes state regulations would
allow it to be signed as a multi-use pathway down to 10 feet. There may be locations where the pathway
would be 10 feet due to the geometry. He summarized it makes sense to have a 12-foot pathway where
there is room to do so.
Councilmember Buckshnis assumed a 12-foot pathway would eliminate the angle parking. Mr. Williams
responded the hope is to duplicate what currently exists. Councilmember Buckshnis asked whether the
roadway would be changed to one-way. Mr. Williams answered the same two-way and one-way areas
would be maintained. Councilmember Buckshnis recalled a fence was installed at the dog park after two
dogs were killed. She asked whether staff planned to ask BNSF for a statement that they will not install a
fence. Mr. Williams answered staff would try but it was difficulty to get BNSF to commit to anything
long term. BNSF has a long term plan for a third track which would require cutting the bank and part of
the street and building a wall. BNSF has been satisfied for the past 20 years with the plantings in this area
and the ability of the plants to discourage access to the railroad tracks from Sunset Avenue.
Councilmember Buckshnis asked how much has been spent to date on this walkway project. Mr.
Williams responded the City received a $159,000 grant from Congestion Mitigation and Air Quality
(CMAQ); the City signed a contract with MacLeod Reckord, an architectural design firm, for $62,000 to
develop preliminary concepts that could inform the public process. Approximately $55,000 of the
$62,000 pre-design contract has been expended to develop 2D drawings that can be displayed and
commented on at public meetings and adjusted as necessary. Staff has heard the City will soon be offered
an additional $90,000 grant that can be added to the $159,000 to complete a full design process on
whatever project is eventually scoped. Councilmember Buckshnis asked whether the design in the PROS
Plan would be used. Mr. Williams answered that version was tailored to the funding source at the time,
Recreation and Conservation Office (RCO), and the project needed to look and function like a trail. The
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Federal Highway Administration (FHWA), the source of these two grant opportunities, are not concerned
that the project looks like an expanded sidewalk.
Councilmember Buckshnis observed this was not a Complete Streets project but was designed to increase
tourism. Mr. Williams answered it definitely was a Complete Streets themed project. It greatly enhances
access to this corridor for non-motorized users and keeps users safer while maintaining vehicular
functions.
Councilmember Fraley-Monillas asked whether a long-term lease of the property would prevent BNSF
from installing a fence if they found the walkway increased their liability. Mr. Williams answered no,
explaining BNSF was not offering a long term lease; they have offered a one-year revocable lease. He
assumed they also retained the right to install a fence. Staff has been clear with BNSF that the reason for
the lease is to develop this multi-use pathway. If BNSF saw the pathway as inconsistent with the
operation of the railroad, he was certain they would not offer a lease. He anticipated discussions with
BNSF regarding ways to reduce the temptation to access the water from the bank via softscaping. He
recalled 20 years ago, the fence was related to increased speeds on the railroad tracks.
Councilmember Fraley-Monillas pointed out even if the City did not install the walkway, BNSF could
still install a fence. Mr. Williams agreed, anticipating the same public outcry as occurred 20 years ago. He
summarized he doubted BNSF would sign a document giving away any future rights regardless of how
unlikely it was they would avail themselves of those rights.
Council President Petso asked whether the original request for a fence was initiated by the City and
referred to documents she found that indicate that may have been the case. Mr. Williams answered he did
not study all the documents; the idea of a fence was related to the Utility and Transportation
Commission’s (UTC) evaluation of BNSF’s request to increase speeds. Council President Petso offered to
provide the documents to Mr. Williams. Mr. Williams explained staff has talked with and walked the
alignment with BNSF representatives; he did not sense any alarm on their part about the proposal. BNSF
was not aware the street was partially in their right-of-way until the recent survey.
Mayor Earling opened the opportunity for public comment.
Bruce Jones, Edmonds, commented a 12-foot wide sidewalk will not work with the geography of the
street. He anticipated the FHWA has seen many 5-foot sidewalks and questioned why the design started
with fitting everything around a 12-foot wide sidewalk.
Marilyn Lindberg, Edmonds, a resident on Sunset, expressed her strong opposition to the proposed
sidewalk for Sunset Avenue. She anticipated a 10-12 foot sidewalk, 7-foot parking, 3-foot bike lane in the
existing 30 feet would prevent her from backing out of her driveway. She foresaw chaos on a sidewalk on
the west side with walkers, runners, skateboarders, strollers, wheelchairs, bicyclist and dogs on leashes.
She recommended the grant either be cancelled or rescinded as the project is not desirable for this street.
Sally Wassall, Edmonds, a resident on Sunset, said Sunset is 32’10” wide in front of their house. She
questioned how parking and access for cars and trucks could be provided if the width was reduced by 12
feet for a sidewalk. She feared BNSF or WUTC would request a fence which was successfully prevented
in the past. A fence would also be detrimental due to the sandy loom soil that is prone to slides. She
summarized the walkway was a bad idea and they would like it to go away.
Thalia Moutsanides, Edmonds, a resident on Sunset, referred to photographs she provided the Council
that illustrate an oil truck making a delivery and the limited space for a car to go around. If a 10-12 foot
wide sidewalk were construction on the west side, a vehicle could not pass. Sunset is 30 feet wide in front
of her house, 10-12 feet for a sidewalk, 2 foot buffer zone, 8’5” parallel parking equals more than 20-22
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feet, leaving less than 8-10 feet for vehicular traffic; oil trucks and emergency vehicles are 8 feet wide.
Her photographs also illustrate an area where construction vehicles parked on both sides, making the road
nearly impassible. Most people who walk on Sunset are opposed to the walkway. She was concerned with
altering the fragile embankment, traffic, water problems, etc. She was strongly opposed to the project.
Rick Hedges, Edmonds, a resident on Sunset, requested the Council rethink the walkway. Although he
was opposed to the walkway project, if it proceeded he preferred a 5-foot wide sidewalk rather than 12-
feet. He questioned how a pathway on the bank side of Sunset that combined bicycles, children, dogs on
leash, etc. would work and feared it would encourage access to the railroad tracks. Northbound vehicular
access would be negatively impacted by a narrowed roadway shared with bicycles, garbage trucks, etc.
The current configuration is calm and enjoyable; he estimated a gravel trail to replace the dirt trail would
be much less expensive.
Jim Wassall, Edmonds, a resident on Sunset, explained in the past neither BNSF nor the City wanted the
fence, it was proposed by WUTC due to BNSF’s request to increase train speeds. The requirement for a
fence along Sunset was rescinded following a public outcry. He asked the cost of the one-year, renewable
lease BNSF has offered the City. He relayed a car drives the wrong way on Sunset once a day on average;
that would create a dangerous situation if the roadway is narrowed 12-feet. He was opposed to the
proposed walkway.
Carol Nickisher, Edmonds, a resident on Sunset, explained she moved to Sunset from Magnolia 2½
years ago due to the natural embankment that is part of the historic character of Edmonds. She has three
large west-facing windows in her house and walks with her dog on the west side of Sunset daily and
could not fathom a multi-use pathway that combined dogs, bicycles, roller blades, Segway and children.
If there are safety concerns, it would be less expensive to install speed bumps although in her experience
vehicles do not speed on Sunset. She doubted a promenade would attract more tourists, anticipating
tourists would come anyway for the view. She estimated 80% of the people who visit Sunset will oppose
this improvement. She relayed the remark of one person who said it’s beautiful as it is, leave it alone. She
opposed the walkway.
Jim Wilkinson, Edmonds, owner of multiple properties on Sunset, felt the proposal was trying to do too
much in the available space. He has heard of car doors hitting cars where the roadway was narrowed on
Main between 5th and 6th and did not want that to occur on Sunset. If improvements were made, he
preferred a pedestrian-friendly, no parking area. The pathway will not go anywhere and will increase
congestion. He asked that the City address a van with a handicap permit that parks and performs
household tasks on Sunset for 6-10 hours every day. Edmonds allows vehicles with handicapped permits
unlimited parking; federal law allows a 4-hour limits. He pointed out a 12-foot walkway on the west side
would move parking to the crown of the street, further reducing views from one-story houses on Sunset as
well as creating a sloped driving lane.
Mike Echelbarger, Edmonds, a resident on Sunset, agreed with his neighbor’s concerns regarding
parking, fencing, lighting, etc. He was not opposed to the proposal, noting there was only a plan to
develop a proposal. He commented there are thousands of people walking on Sunset on a sunny weekend
day. Of the thousands, only a small minority walk on the sidewalk; most walk in the bike path, the west
side of the curb or the east side of the parked cars. The City needs to develop a plan to address the serious
safety issue posed by people walking in the street. Although the speed limit is only 20 mph, drivers are
looking at the view, not the roadway. He was not opposed to developing a plan to determine whether all
the concerns could be addressed. He encouraged the City to seek input on this project from all users of
Sunset, anticipating the use of Sunset will increase as the population increases.
John Segelbaum, Edmonds, a resident on Sunset, said the question for the Council is to analyze the pros
and cons of the proposal. Increasing pedestrian, bicycle, rollerblade, etc. traffic on Sunset is both a pro
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and a con as it will create congestion, increase risk of accidents between bicycles and motorists and create
a traffic nightmare by decreasing the width of the roadway. Safety has never been a significant issue on
Sunset; narrowing the roadway will increase conflicts between pedestrians, bicycles and vehicles. Moving
the parking 13 feet east will either destroy or significantly restrict residents’ ability to back onto Sunset
Avenue as well as restrict access by service vehicles. The walkway will likely result in the elimination of
the on-street parking that residents depend on. Over 100 years Sunset and Front Street have served three
purposes, moving vehicular and pedestrian traffic from Main to Caspers and ingress and egress for
residents without impacting views. He concluded the proposed walkway would undo the character of
Sunset Avenue.
Jerry Tays, Edmonds, a former federal land manager, said he would have been unable to carry out such
a project because a yearly lease would not be sufficient to spend federal funds on improvements. He
questioned how city or state funds could be spent on property that the City does not own either in fee or a
long term lease or how the City’s investment would be protected in the future.
Jen Antilla, Edmonds, a regular user of Sunset, said Sunset’s natural environment is what appeals to
people using the area. She suggested allowing only local access on Sunset, explaining many who park on
Sunset leave their engines running which is disruptive to the environment, residents and pedestrians.
Lisa Barern, Edmonds, relayed her family moved to Edmonds from the mid-west and they often visit
waterfront parks. She did not anticipate a walkway would attract more visitors; people enjoy it now. She
supported a gravel path or small sidewalk to provide ADA accessibility. She feared increasing activity on
the west side would create a need for a fence to protect users from the bluff.
Ken Reidy, Edmonds, said he has enjoyed Sunset in its current configuration since the mid-70s and it
will be a sad day for Edmonds if the current situation changes. He suggested involving the public earlier
in the process such as notification before projects are added to the CIP, CFP or TIP; notice mailed to
residents within a certain radius of a project; or notification before the City seeks a grant.
8. PUBLIC COMMENT AND DISCUSSION ON THE SR-104/RAILROAD CROSSING
ALTERNATIVES ANALYSIS
Public Works Director Phil Williams relayed staff is recommending the City seek funding to analyze
alternatives that could resolve the current conflicts caused by at-grade railroad crossings located at Main
and Dayton Streets on the waterfront. BNSF is projecting a very significant increase in train traffic over
the next 8-18 years, increasing from the current 35-40 trains per day to 70 days per day in 2020 and 104
trains per day by 2030. These trains cross the two rail crossings, often blocking them both at the same
time. These numbers do not include the near-term potential addition of up to 18 trains per day hauling
coal for export from the proposed expanded terminal near Bellingham. Rail traffic already presents
significant conflicts, delays and safety hazards that will become debilitating as train numbers increase
rapidly over the next decade:
• Passing trains prevent the timely delivery of emergency services to the water side of the BNSF
tracking where there is a busy senior center, 700 slip marina, nationally significant saltwater dive
park, three City parks, several office buildings, two 2-5 story condominium buildings, several
single family homes, a popular dog park, 3 restaurants and the ferry dock, all frequent users of
emergency services. Delayed responses of several minutes or more are not uncommon and will be
more frequent in the future.
• Each train passing through Edmonds sounds its whistle at approximately 115 decibels, 8 times in
a quarter mile distance as it passes the above developments. These blasts are deafening and
disruptive to the enjoyment of the Edmonds waterfront. This will likely limit the desirability of
future development on the Antique Mall and Harbor Square properties, significant keys to
Edmonds’ economic future.
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AM-6480 2. E.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted For:Jerry Shuster Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign the First Amendment to the Interlocal Agreement with the Lake
Ballinger/McAleer Creek Watershed Forum.
Recommendation
Forward item to the consent agenda for approval at the January 21, 2014, City Council meeting
Previous Council Action
On July 1, 2008, and September 7, 2010, Council approved a similar Interlocal Agreement (ILA) to be
implemented by the appointed City representative to the Lake Ballinger/McAleer Creek Watershed
Forum. Both of these ILAs were one year agreements. The ILA approved in 2010 for calendar year
2011 included funding for a Federal lobbyist approved by City Council.
On January 23, 2012, Council approved a version of this ILA with an end date of December 31, 2013 that
included $1,600 to pay for Edmonds’ portion of the Forum administration costs but did not include a
$10,000 contribution toward the Forum’s Federal Lobbying efforts.
On April 3, 2013, Council approved this ILA that included funding for the Forum administration costs
and the Forum’s Federal Lobbying efforts.
Narrative
The current ILA expired on December 31, 2013. This First Amendment to the ILA will:
Make it effective January 1, 2014 through December 31, 2015 (2 years)
Authorize funding for Forum Administrative Support up to $4,800 per year, that will be spilt
amongst the member jurisdictions
Authorize funding for Forum Lobbying efforts up to $36,000 per year, which will be split amongst
the member jurisdictions.
Currently, the Forum has three official member jurisdictions, the Cities of Mountlake Terrace, Lake
Forest Park, and Edmonds. This First amendment will build on the work done by the Forum members and
the Forum’s lobbyist. Over the past 2 years progress has been made on the recurrent flooding issue that
affects Edmonds’ residents located on the south shore of Lake Ballinger:
The design has been completed for the replacement of three culverts on McAleer Creek, the sole
outlet for Lake Ballinger
The first large culvert was replaced in 2013. The remaining two are scheduled for replacement
Packet Page 253 of 317
with foot bridges in the summer of 2014 (Mountlake Terrace has construction contract in-place)
Edmonds installed a web-based early warning system so anyone with an internet connection can
check the lake level at any time.
The Army Corps of Engineering conducted an initial project review of the situation and has
recommended some project actions.
The Water Resources Development Act (WRDA) bill has been passed by the House of
Representatives and a House-Senate conference committee began work Nov. 20 on resolving the
differences between the Water Resources Reform and Development Act (H.R. 3080) and the
Senate’s version of the water resources legislation. Our Congressional delegation indicates a
possible reform of the WRDA process that would make it easier for Forum projects to get funded.
This First Amendment to the ILA has been approved by the City Attorney.
Fiscal Impact
The 2014 City budget has $55,000 for Lake Ballinger Associated projects in the Stormwater Utility
Fund. The Councils of Lake Forest Park and Mountlake Terrace have indicated approval of this ILA
amendment. If the Edmonds City Council approves the amendment to the ILA, our costs will be capped
$1,600 per year for Forum Administration and at $12,000 for the Forum’s lobbyist. If additional
jurisdictions join the Forum (such as Snohomish County, Shoreline, or Lynnwood), the cost per year will
be less.
There is sufficient funding in this line item to fund the administrative and lobbying costs in 2014. Since
this amendment extends through 2015 and Edmonds does not, yet, have a Council-approved 2015 budget,
the ILA has the following language in Section 6.2:“…the financial obligations of each Member
Jurisdiction to fund this Agreement after December 31, 2011 are contingent upon local legislative
appropriation of necessary funds in future fiscal years…”.
Attachments
Amendment to ILA
Original ILA
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 01/09/2014 08:06 AM
Public Works Phil Williams 01/09/2014 09:26 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:45 PM
Finalize for Agenda Scott Passey 01/10/2014 02:46 PM
Form Started By: Megan Luttrell Started On: 01/08/2014 03:23 PM
Final Approval Date: 01/10/2014
Packet Page 254 of 317
First Amendment to Interlocal Agreement
for the Governmental Jurisdictions within the
Lake Ballinger/McAleer Creek Watershed
Including the Cities of Edmonds, Lake Forest Park, Lynnwood,
Mountlake Terrace, Shoreline and Snohomish County
This First Amendment to the Agreement (“First Amendment”) is entered into by and
among Snohomish County, a political subdivision of the state of Washington, and the
cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace, and Shoreline, all
municipal corporations of the state of Washington.
RECITALS
WHEREAS, the Agreement, expires on December 31, 2013; and
WHEREAS, The Agreement, by its terms, may be extended for such additional
terms as the Member Jurisdictions may agree in writing; and
WHEREAS, the Member Jurisdictions desire to extend the Agreement for an
additional two-year term commencing January 1, 2014 through December 31, 2015
(“extended term”); and
WHERAS, the Member Jurisdictions desire to provide for a new Exhibit D
(“Operating Fund Allocations”), a new Exhibit E (“Service Provider Operating Fund
Allocations”) for the extended term; and
WHEREAS, the Member Jurisdictions desire to amend the Agreement on the
terms and conditions set forth in this First Amendment.
NOW, THEREFORE, in consideration of the terms, conditions and covenants
contained herein, the Member Jurisdictions agree to amend the Agreement as
follows:
Section 1. Defined Terms. All capitalized terms when used herein shall have
the same respective meanings as are given such terms in the Agreement, unless
expressly provided otherwise in this First Amendment.
Section 2. Extension of Term. The Member Jurisdictions acknowledge and
agree that the term of the Agreement shall be extended by an additional two-year term,
Packet Page 255 of 317
commencing January 1, 2014 and remain in effect through December 31, 2015 (“New
Term”), unless terminated earlier pursuant to the provisions in the Agreement.
Section 3. Replacement of Exhibit D and Exhibit E. Member Jurisdictions
acknowledge and agree that Exhibit D and Exhibit E to the Agreement shall be replaced
respectively with new Exhibits, Exhibit D1 (“Operating Fund Allocations”) and Exhibit E1
(“Service Provider Operating Fund Allocations”), which are attached hereto and
incorporated by reference.
Section 4. Method and Duty to File First Amendment. Member Jurisdictions
shall, upon execution of this First Amendment to the Agreement, post this First
Amendment on its official website in accordance with RCW 39.34.040 and RCW
39.34.200.
Section 5. Counterparts. This First Amendment may be executed in any
number of counterparts, each of which shall be deemed to be an original, but all of
which together shall constitute the same instrument and, collectively, constitute the
entire First Amendment.
Section 6. Conflict; No Further Modification. In the event of any conflict
between the terms and conditions of the Agreement and the terms and conditions of this
First Amendment, the terms and conditions of this First Amendment shall prevail.
Section 7. Remaining Terms of Agreement. Except as specifically set forth in
this First Amendment, all other terms and conditions of the Agreement and Exhibits
shall remain unmodified and in full force and effect.
Section 8. Effective Date of Amendment. This First Amendment shall become
effective upon its execution by Member Jurisdictions, as authorized by each
jurisdiction’s legislative body.
IN WITNESS WHEREOF, the Member Jurisdictions hereto have executed this First
Amendment on the dates indicated below:
Approved as to Form: CITY OF EDMONDS
By: By:
Title: Title:
Date: ___________ Date: _________________
Packet Page 256 of 317
Approved as to Form: CITY OF LAKE FOREST PARK
By: By:
Title: Title:
Date: ___________ Date: _________________
Approved as to Form: CITY OF LYNNWOOD
By: By:
Title: Title:
Date: ___________ Date: _________________
Approved as to Form: CITY OF MOUNTLAKE TERRACE
By: By:
Title: Title:
Date: ___________ Date: _________________
Approved as to Form: CITY OF SHORELINE
By: By:
Title: Title:
Date: ___________ Date: _________________
Approved as to Form: SNOHOMISH COUNTY
By: By:
Title: Title:
Date: ___________ Date: _________________
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EXHIBIT D1
OPERATING FUND ALLOCATIONS
Packet Page 258 of 317
Table 1
Service Provider Operating Fund Allocation 2014-2015
Allocation shall be equal percentage for each (current) Member Jurisdiction
Jurisdiction % of Total % of Total % of Total % of Total
Original members 5 members 4 members 3 members
Edmonds 16.67% 20.00% 25.00% 33.33%
Snohomish County 16.67% 20.00% 25.00%
Lake Forest Park 16.67% 20.00% 25.00% 33.33%
Mountlake Terrace 16.67% 20.00% 25.00% 33.33%
Lynnwood 16.67%
Shoreline 16.67% 20.00%
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EXHIBIT E1
SERVICE PROVIDER OPERATING
FUND ALLOCATIONS
Packet Page 260 of 317
Administrative Support Service Provider Needs Listing
The Forum wishes to retain the City of Mountlake Terrace as the Administrative Support
Service Provider. The Forum has suggested quarterly meetings at a minimum for the
current agreement period with other meetings held as needed. The Service Provider
needs listing allows for four quarterly meetings and up to four additional meetings per
year.
Duties Hours/Quarter
Year
1. Attend and take notes at monthly Forum Meeting 5 20
2. Arrange for room reservations, provide materials for meetings 5 20
3. Compile and produce minutes from the Forum meetings 10 40
4. Generate draft agenda for the Forum Meeting - 3 12
coordinate with the chair and co-chair on meeting agenda
5. Coordinate e-mail contacts through the Forum distribution list 1 4
6. Assists with cities web site maintenance 6 24
7. Maintains documents record for Forum activities 6 24
8. Prepares News Releases on Forum updates 4 16
Total 40 160
Additional Duties may be added as needs develop
Provider Support through the City of Mountlake Terrace
Administrative Support for 2014 $4,800
Administrative Support for 2015 $4,800
This listing assumes services are provided at 40 hours a quarter are
allocated for a total of 160 hours for each of the 2014 and 2015 calendar
years. Each Member Jurisdiction’s cost percentage of the Administrator
Support Provider is listed in Exhibit D Table 1.
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Federal Government Relations Service Provider Needs Listing
The Member Jurisdictions wish to retain and employ a Federal Government
Relations Service Provider, Johnston Group, for the term of the agreement
period (January 1, 2014 to December 31, 2015) to provide federal government
relation services for the Forum in order to increase its visibility with its
congressional delegation and compete for federal funding. The Johnston Group
scope of services is attached at the end of this exhibit.
The total cost for each year of the agreement shall not exceed the amounts listed
for 2014 and 2015 below.
Government Relations Support through the Johnston Group:
For 2014 $36,000
For 2015 $36,000
The Member Jurisdiction’s cost percentage of the Federal Government Service Provider
is listed in Exhibit D Table 1.
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Appendix A
Scope of Services
The Consultant (“The Johnston Group”) shall provide the scope of services listed below
for the Client (“Lake Ballinger/McAleer Creek Watershed Forum”). The scope of
services may include, but not be limited to, the following activities:
Support Federal Funding for the Lake Ballinger/McAleer Creek Watershed Forum
• Work with the Lake Ballinger/McAleer Creek Watershed Forum to identify the
funding needs and get detailed information about priority projects contained in
the Forum’s Capital Improvement Plan.
• Review Forum planning documents and budget to ascertain the full range of
Forum initiatives and determine which Forum projects are eligible for support
through the existing federal funding programs.
• Advise the Lake Ballinger/McAleer Creek Watershed Forum about which
projects ought to be prioritized for federal grants, directed federal spending via
appropriations and authorization bills.
• Assist the Forum with its engagement with the Seattle office of the U.S. Army
Corps of Engineers and utilize the delegation to bolster this relationship to
result in funding for the Forum.
Prepare and Support the Lake Ballinger/McAleer Creek Watershed Forum within
WRDA Consideration and Potential Funding Opportunities
• Advise the Forum about the creation of collateral materials for federal funding
requests.
• Work with the Forum to identify potential supporters for project requests and
secure letters of endorsement.
• Coordinate formal submission of appropriations requests, if applicable, and
ensure compliance with all deadlines.
• Work with Forum on the Water Resources Development Act reauthorization
and seek federal funds to support the Forum’s activities.
Packet Page 263 of 317
• Determine legislative tactics Congress may utilize to enact federal
appropriations bills and implement a strategy to preserve funds targeted for the
Lake Ballinger Watershed Forum.
• Contact key congressional staff to obtain support for the Forum’s federal
funding requests and respond to any questions or concerns as appropriate.
• Assist congressional staff in the preparation of letters of request to relevant
House and Senate oversight, authorization and appropriations committees and
subcommittees.
• Monitor the budget and appropriations process throughout the year with regular
legislative updates provided to the Forum.
D.C. Lobbying Meetings
• Schedule meetings in Washington, D.C. with Lake Ballinger/McAleer Creek
Watershed Forum representatives and Congressman Larsen, Congressman
McDermott, Representative DelBene and Senators Murray and Cantwell. We
also may schedule meetings with other members of the delegation as relevant.
• Include the D.C.-based liaison for Washington State Governor Inslee as a part of
our D.C. meetings and outreach strategy if appropriate to do so.
• Identify and prepare key congressional staff for federal funding and policy
requests and meetings with Forum representatives and elected officials.
• Attend and facilitate meetings in Washington, D.C.
• Prepare Lake Ballinger/McAleer Creek Watershed Forum officials for
congressional meetings.
• Follow up to all meetings as appropriate.
• Ensure that district and D.C. based key staff in each delegation office are aligned
in support of Forum’s goals.
• Maintain regular communication with key legislative staff and elected officials
throughout the year in support of the Forum’s funding and policy agenda.
• Ensure the delegation is prepared to engage federal Agencies in support of the
Forum as necessary and as appropriate.
Packet Page 264 of 317
• Ensure the delegation is prepared to swiftly respond in the event of a flooding
event to coordinate disaster relief and support.
• This proposal assumes two annual trips to Washington, D.C. for the Lake
Ballinger/McAleer Creek Watershed Forum.
Involvement of Lake Ballinger/McAleer Creek Watershed Forum Member Staff and
Elected Officials
• Issue monthly activity reports to Forum representatives detailing specific actions
taken on the Forum’s behalf.
• Engage the Forum’s elected officials and staff as necessary to contact Members
of Congress and their staff as appropriate in support of the funding requests.
• Counsel the Forum about locally-based lobbying activities to further the Forum’s
legislative and federal funding priorities, potentially including meeting in North
King County / South Snohomish County with members of the federal delegation,
participation in congressional sponsored events in Washington State and the
continued involvement of district based congressional staff in Forum meetings.
• Draft correspondence as appropriate for the Forum to send to Congress on
policy issues and other legislative concerns.
• Work to include Forum elected leadership in delegation based policy
discussions as they develop and as appropriate.
Delegation Engagement with the Lake Ballinger/McAleer Creek Watershed Forum
• Solicit support from each Member of Congress that we are seeking support from
(i.e. Congressman Rick Larsen, Congresswoman DelBene, Congressman Jim
McDermott, Senator Patty Murray and Senator Maria Cantwell) for our federal
funding and policy requests.
• Maintain year-long direct engagement with targeted Members of Congress and
their staff.
• Prioritize a visit to the Watershed by district congressional staff to get a firsthand
look at the Forum’s projects and have an in-depth discussion about the Forum’s
funding and policy needs.
Grant Funding Strategy
• Solicit support from the Governor and the congressional delegation for the
relevant Forum grant applications.
Packet Page 265 of 317
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AM-6481 2. F.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Quarterly Public Works Project Report
Recommendation
The report is being provided for information.
Previous Council Action
None.
Narrative
Attached is the quarterly report for capital improvement projects managed by the Public Works
Department. The fourth quarter report for 2013 contains information on the estimated project budget,
2013 budget, change orders, funding sources and schedule.
Attachments
Quarterly Public Works Project Report
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 01/09/2014 05:14 PM
Public Works Phil Williams 01/09/2014 09:27 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:39 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Megan Luttrell Started On: 01/08/2014 03:58 PM
Final Approval Date: 01/10/2014
Packet Page 288 of 317
Capital Improvement Program Status
City or Total 2013 Change City Complete **Active
Project Description Type
Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ESCO III Facilities Ameresco 758,683.00$ 758,683.00$ 60000 247,942.00$ 16 _Jun-14 Con ●ESCO Contract through WA DES process.
●Exterior lighting changes have been accomplished with the
exception of a few clea-up items. The City has received a
rebate of approx. $43,000 from the PUD for this part of the
work.
●Equipment replacements for Yost Pool and Edmonds Senior
Center set for early 2014.
●Additional control capacity coming for the Council Chambers
HVAC system.
●The FA was turned into a change order with a value of just over
$60,000. This allowed Yost Pool to open on time last year.
Frances Anderson ADA Upgrades Facilities Consultant $200,000 $170,000 $11,000 _016 May-13 Dec-13 Cl-Out ●Substantial completion attained December 13th.
●The largest changes came about as a result of issues dealing
with 1950's plumbing systems.
●Contractor is now in the process of completing punch list
items.
●Total value for three change directives stands at $10,582.39,
leaving 40% of contingency available.
●There are two change orders whose total value is
approximately $11,000.
Public Works Yard Water Quality
Upgrade (Vehicle Waste Facility
Upgrade & Cover for Material
Piles)
Facilities Consultant $397,960 $263,500 _$311,379 422 Jun-13 Aug-13 Des ●Consultant hired to design waste handing facility at Public
Works Yard, construction 2014 (75% grant funded).
●Construction of spoil pile covers completed (100% grant
funded).
76th Avenue West/75th Place
West Walkway & 162nd Park
Project
Parks Gray &
Osborne
$3,704,064 $12,000 $1,282,613 _125 Apr-09 Nov-10 Cl-Out ●Close out phase - working on release of retainage bond.
●Construction is complete.
●Change Order 1: $59,895; Change Order 2: $28,584; Change
Order 3: $22,117; Change Order 4: $10,096; Change Order 5:
$15,799; Change Order 6: $131,547; Change Order
7:$245,297;Change Order 8: $167,739; Change Order #9:
$25,109; Change Order #10: $19,618; Change Order #11:
$92,710; Change Order #12: $139,100; Change Order #13:
$325,000.
●$77,000-2012 Budget Amend (1st Qtr)
●$103,000-2012 Budget Amend (May)
●$30,000-2012 Budget Amend (December)
●$12,000-2013 Budget Amend (Feb)
Dayton Street Plaza Parks Barker $160,605 $168,000 __132 TBD TBD Des ●Coordinating with Parks Dept to possibly go to construction in
2014
●$168,000 - 2013 Budget Amend (Feb)
Interurban Trail Parks KPFF $2,430,000 $27,000 $145,556 $1,325,703 132 May-11 Jun-12 Cl-Out ● Construction is 100% complete.
● Working on close out.
● Plant establishment period completed in spring 2013.
● Change order 1: $37,757
● Change order 2: $2,240
● Change order 3: $41,003
● Change order 4: $13,412
● Change order 5: $7,257
● Change order 6: $4,680
● Change order 7: $0
● Change order 8: $33,275
● Change order 9: $4,152
● Change order 10: $1,780
● $314,414-2012 Budget Amendment (1st Qtr)
●$27,000-2013 Budget Amendment (Feb)
2012 - Alder/Dellwood/Beach
Pl/224th Sewer Replacement
Sewer City $1,257,627 $1,224,500 __423 5/2013
2/2014
10/2013
9/2014
Con ●Dellwood site to be completed at a later date so that more
pressing sites can be addressed. Expected Ad Date for Beach
Place and AlderFeb 2014.
●Easement acquired at Ebb Tide Site acquired and approved by
council on Feb 2013.
●Sewer construction of 224th substantially complete. Sept 2013.
Final Payment and closeout in progress.
2013 Sewer Replacement Project Sewer CHS $2,027,000 $1,982,000 __423 Mar-14 Dec-14 Des ●Design at 75%.
●Project to be built in 2014.
Alder CIPP(Citywide CIPP Sewer
Rehab)
Sewer City $306,000 $302,600 __423 Jul-13 Jan-14 Con ●Construction 80% Complete.
ScheduleProject Budget
Packet Page 289 of 317
Capital Improvement Program Status
City or Total 2013 Change City Complete **Active
Project Description Type
Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
Lift Stations 3, 4, 5, 9, 10, 11, 12,
14 & 15
Sewer CHS $4,602,121 $3,484,900 $47,087 _423 Aug-12 Oct-13 Cl-Out ● Construction 100% Complete.
● Contractor currently working on completing punch list.
●Change Order No.1, $47,087.35.
●Substantial Completion 10/25/13
Sanitary Sewer Comprehensive
Plan
Sewer BHC $218,100 $126,187 __423 __Study ●Final plan approved by City Council on October 1, 2013.
●$27,087 - Budget Amendment (August)
● Project Complete.
238th St Drainage to Hickman Park Storm KPG $646,260 $646,260 __422 Jun-14 Nov-14 Des ● Project broken into two phases due to grant for sidewalks.
● Phase I to be constructed in 2014 (Alley infiltration system
upgrade south of 107th PL W. and 102nd AVE W. infiltration
system upgrade - behind church).
● Phase II stormwater improvements on 238th St SW with
sidewalk in 2014 or 2015 (connect to Hickman Park infiltration).
● RFQs for design of Phase II received and selection of design
firm completed
●$60,000 - 2013 Budget Amendment (May)
95th/93rd Pl Stormwater
Improvements
Storm City TBD $226,000 __422 Mar-14 Jul-14 On-Hold _
City-Wide Drainage Improv.Storm City $149,000 $149,000 __422 __Pre/Des/
Con
● Willow Creek Outfall Inspected; minor repairs completed
● Additional improvements in design for 233 - 3rd Ave and
Northstream inlet near Puget Drive, due to effects for large
storms in late August, and September (will carry over to 2014).
Dayton St & SR 104 Drainage
Improvement Study
Storm Consultant $283,000 $283,000 __422 __Study ● Draft Alternatives Analysis Report completed
● Public Open house completed 6/20/2013.
● Final Report completed.
● Scope of Work for next phase to be completed early 2014.
Dayton St. Storm Improvements
(6th to 8th)
Storm City TBD $40,000 __422 __On-Hold _
Lake Ballinger Associated Projects Storm City $106,000 $106,000 __422 Apr-13 Dec-13 Des ● Replacement of 1st downstream Culvert with box culvert on
McAleer Creek completed by Mountlake Terrace. Replace of 2
more culverts scheduled for Summer 2014 by MLT.
● Additional modeling of Lake and weir configurations
completed.
● Web-based lake level indicator completed by City of Edmonds
4th quarter 2013.
Perrinville Creek Flow Reduction
Retrofit Study
Storm Consultant $388,772 $200,000 _$188,772 422 __Study ● Contract executed with Consultant; project underway
● $188,772 grant secured from Department of Ecology to
supplement budget.
● Final report expected in Spring 2014.
Talbot Rd / Perrinville Creek
Drainage Improvement & Habitat
Enhancement-Phase II
Storm City $95,000 $95,000 -$50,200 _422 __Cl-Out ● Construction complete
● Culvert inspections completed; no defects found.
●Change Order #1: $1,939.90
●Change Order #2: -$68,047.10
●Change Order #3: $15,907.42
● Tide gate feasibility study completed October 2013.
Willow Creek Daylight/Edmonds
Marsh Feasibility Study
Storm Consultant $150,000 $100,000 __422 __Study ● Final Early Feasibility Study completed
● Pre-proposal for further work to RCO/SRF Board Submittal
including response to questions.
● Full proposal for further work to RCO/SRF submitted 8/2013.
● Notice of $200,000 grant award December 2013
● RFQ FOR 2014-2015 Final Feasibility and Design due
1/15/2014.
15th St. SW Walkway Street KPG $374,000 $40,000 _$374,000 112 Jun-14 Dec-14 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 15th St. SW
from SR-104 to 8th Ave. S, on one side of the street.
● The City secured a state grant for $374,000 (through Safe
Routes to School grant). The design funds have been obligated.
228th St. SW Corridor Safety
Improvements
Street Perteet $6,843,000 $719,700 _$6,491,000 112 Jul-14 Dec-15 Des /
ROW
● Design 90% complete.
● Right of Way acquisition (6 out of 10 property owners have
signed the ROW documents).
● Grant funding is included in all project phases.
● A TIB grant was recently secured for additional construction
funding (total of $1.7M).
Packet Page 290 of 317
Capital Improvement Program Status
City or Total 2013 Change City Complete **Active
Project Description Type
Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
236th St. SW Walkway Street KPG $494,000 $40,000 _$494,000 112 May-14 Dec-14 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 236th St. SW
from SR-104 to Madrona Elementary, on one side of the street.
● The City secured a state grant for $494,000 (through Safe
Routes to School grant), The design funds have been obligated.
238th St. SW Walkway Street KPG $1,391,000 $60,000 _$591,000 112 May-14 Dec-14 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 238th St. SW
from 100th Ave. W to 104th Ave. W, on one side of the street.
● The City secured a state grant to cfor $591,000 (through Safe
Routes to School grant). The design funds have been obligated.
● This project will be combined with the storm drain
improvements scheduled along this same stretch.
5th Avenue Overlay Project Street Otak, Inc.$1,002,532 $1,002,532 _$551,000 112, 422 &
421
Jul-13 Dec-14 Con ●Construction 100% complete
●Contractor working on punchlist
●Change Order #1 for $8007.15
executed November, 2013
●Project Substantially completed December 2013
76th Ave. W @ 212th St. SW
Intersection Improvements
Street Dave Evans $2,760,000 $450,800 _$940,397 112 TBD TBD Des ● Design 65% complete.
● Grant funding is included in the design and ROW phases.
ADA curb ramp upgrades along 3rd
Ave. S
Street City $92,000 $0 _$50,000 112 Jul-14 Oct-14 Pre ● Design 0% complete.
● The project proposed the upgrade to curb ramps along 3rd
Ave. S from Main St. to Pine St.
Citywide Pedestrian Countdown
Display & Cabinet Upgrades
Street Harris / DKS $300,000 $295,000 _$300,000 112 Oct-13 Apr-14 Con ● Design 100% complete.
● Grant funding has also been secured for 100% of the design
and construction phase.
Five Corners Roundabout (212th
St. SW @ 84th Av. W)
Street Dave Evans $3,659,515 $3,134,200 _$2,399,500 112
421
422
423
Feb-14 Dec-14 Des /
ROW
● Design 95% complete.
● Right of Way acquisition complete.
● One property owner has signed a Possession and Use
Agreement. The value of the property will be determined in the
future.
● Water, Storm & Sewer Utility Funds are contributing to project
funding.
Main St. @ 9th Ave.(interim
solution)
Street City $10,000 $10,000 __112 __Pre ● On-Hold
Main Street Pedestrian Lighting
from 5th Ave to 6th Ave
Street Parametrix $1,737,101 $220,000 $51,386 $1,225,000 112
421
422
Jul-12 Dec-12 Cl-Out ● Construction complete
● Construction close-out in progress.
● $312,000 - 2012 Budget Amendment (August)
● Change Order 1 - $15,099.14
● Change Order 2 - $1,193.00
● Change Order 3 - $1,020.18
● Change Order 4 - $639.24
● Change Order 5 - $16,335.51
● Change Order 6 - $3,169.57
● Change Order 7 - $1,968.00
● Change Order 8 - $2,980.00
● Change Order 9 - $10,321.98
● Change Order 10 - ($2,000.00)
● Change Order 11 - $659.12
SR-104 Transportation Corridor
Study
Street TBD TBD $50,000 __112 __Study ● The consultant selection process will begin in the 1st quarter
of 2014.
State Route (SR) 99 International
District Enhancements (Phase 1
and 2)
Street CH2MHill $615,800 $208,100 _$662,000 129 Apr-12 Nov-13 Cl-Out ● Design 90% complete.
● The construction of this project will be combined with the
228th St. SW Corridor Improvement project since both are
within close proximity of each other, have a similar construction
timeline, and same grant funding source.
State Route (SR) 99 International
District Enhancements (Phase 3)
Street KPG $684,000 $98,000 _$684,000 112 July-14 Dec-15 Des ● Design 90% complete.
● The construction of this project will be combined with the
228th St. SW Corridor Improvement project since both are
within close proximity of each other, have a similar construction
timeline, and same grant funding source.
Packet Page 291 of 317
Capital Improvement Program Status
City or Total 2013 Change City Complete **Active
Project Description Type
Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
Sunset Walkway Improvements Street MacLeod
Reckord
$1,878,000 $88,000 _$249,000 112 TBD TBD Des ● A public meeting was held on December 18th to present the
preliminary design concepts.
● (2) Federal grants have been secured for the design phase
(one in 2012 and other in 2013).
2013 Replacement Program -
Waterline
Water City $2,137,980 $2,092,980 $3,509 _421 Mar-13 Nov-13 Cl-out ●Construction at 100%.
●D&G Backhoe awarded $1,304,457.70 contract in April 2013.
●Substantial Completion Awarded Oct 31, 2013 for 2013 WL
Replacement.
●Conflict with Sewer for 224th & 76th Project required
replacement of watermain to allow for sewerline replacement.
This project bid separately from watermains since that project is
already in progress.
●Project awarded Aug 2013 to Earthwork Enterprises. Constr
completed Oct 2013.
●1 change order for $3,509.10 issued.
76th Ave W Waterline Extension
with Lynnwood
Water Roth Hill $805,000 $765,786 $48,153 _421 Oct-12 TBD Con ●$175,000-2013 Budget Amendment (Feb).
●$100,000 additional budget approved Aug 2013. Change order
for unsuitable soils processed Sept 2013 for $48,153.
●Emergency Declared in Nov 2013 to complete project because
Lynnwood dismissed contractor due to various issues.
●Earthwork Enterprises hired to complete waterline work. Work
completed by December 20, 2013.
●Lakeside Industries hired to place temporary pavement along
road alignment. Woirk Completed by December 20, 2013.
●COE & Lynnwood discussing final paving for roadway currently
scheduled for summer 2014.
Control system upgrade WWTP Tetra Tech $700,000 $0 $0 $0 423 Winter
2013
Dec-18 Des ●Reliability -replace aging control system equipment and
provide for redundancy - Start with PLC in 600 bldg. PLC and
I/O replacement - replace 1 cabinet/year - (replace old HIKs).
●We anticipate going out for an RFP in Jan 2014 for final
design, enginering and installation.
Facility repair and improvement
project
WWTP Tetra Tech $350,000 $0 $0 $0 423 Winter
2014
Dec-13 Des ●Reliability - repair men's locker room, floor damage and
reallocate space based on need.
●The final design is completed. The project is behind the
original schedule however due to other constraints construction
has been moved to 2014.
Incinerator regulatory compliance
& improvement
WWTP CH2M Hill &
Coal Creek
Environment
al
$1,040,000 $25,530 __423 _Jan-14 Des ●Regulatory - Currently, we are working with Envirocare to
engineer a retrofit of our VenturiPak Scrubber that incorporates
the new mercury absorption module.
●Design is complete and installation will occur in 2014.
●This bring us into compliance with new regulations.
Switchgear replacement WWTP HDR $1,400,000 $99,399 __423 Apr-13 Sep-13 Cl-Out ●Reliability - This project is completed and in project close-out.
Only outstanding is the installation of 3 new doors.
Variable frequency drive
installation
WWTP City $100,000 $31,733 __423 _Jul-14 Con ●Reliability - VFD's are on site. 1 is completely installed - The
installation is being pushed out to 2014.
Ad Advertising
Pre
Des
ROW
Ad
Con
Cl-Out
Study
Design
Construction
Close-out Construcion Contract
Study
Right-of-Way Acquisition
Advertise for Contruction Bids
**Active Phase
Preliminary Design
Packet Page 292 of 317
AM-6488 2. G.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to approve acceptance and recording of an Asset Transfer Agreement for 645
9th Avenue North
Recommendation
Forward item to the consent agenda for approval at the January 14, 2014, City Council meeting.
Previous Council Action
On December 10, 2013, staff presented this item to the Planning, Parks and Public Works Committee.
Narrative
The City of Edmonds owns a sanitary sewer main through the subject parcel and adjacent parcel to the
north as shown in Attachment 2. The subject parcel is currently being developed and the parcel to the
north is vacant land. The owners of both parcels desire transfer of the sewer main and easement from the
City of Edmonds to the property owners.
In 1987 the sewer mainline/easement was provided to the City during development of the Aloha Plat.
The City has not performed any maintenance on the sewer mainline since the installation in 1987,
because no homes have been connected to the line and therefore the line has remained dry.
Had this plat been developed today, the sewer mainline and easement would have remained private
because the mainline offers no benefit to the City. This is due to the fact that the site conditions only
allow for the subject parcels to be connected to the sewer mainline.
Attachments
Attachment 1 - Proposed Asset Transfer Agreement
Attachment 2 - Plat Map Showing Location of Easement
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/10/2014 02:57 PM
Mayor Dave Earling 01/10/2014 02:58 PM
Finalize for Agenda Scott Passey 01/10/2014 02:59 PM
Form Started By: Megan Luttrell Started On: 01/09/2014 08:05 AM
Final Approval Date: 01/10/2014
Packet Page 293 of 317
Packet Page 294 of 317
Return Address:
City Clerk
City of Edmonds
121 - 5th Ave. N.
Edmonds, WA 98020
ASSET TRANSFER AGREEMENT
Transferor: City of Edmonds
Owners and Transferees: Critchlow Homes Inc
Property Address: 818 Aloha Street
Assessor’s Property Tax Parcel No for Lot 9: 00756500000900
Owners and Transferees: Paula A Trost & John Wiskerchen
Property Address: 645 9th Ave North
Assessor’s Property Tax Parcel No for Lot 10: 00756500001000
WHEREAS, the CITY OF EDMONDS, a Washington Municipal Corporation (the
“City” and “Transferor”) and Paula A Trost and John Wiskerchen, owners of the real property
located at 645 9th Ave North and Critchlow Homes Inc, owners of the real property located at
818 Aloha Street, referenced above as (the “Owners” and “Transferees”), have determined that
it is beneficial to all parties to transfer ownership rights in certain assets associated with such
real property from the City to the Owners; and
WHEREAS, such assets are in the form of a sewer main and non-exclusive utility
easement described and depicted in Exhibit A, attached hereto and incorporated herein by this
reference (the “Assets”); and
WHEREAS, the parties wish to officially document the transfer of the Assets and each
party’s rights and responsibilities relating thereto;
NOW, THEREFORE, IN CONSIDERATION of the benefits to accrue to the Owners
and the City herein, and other good and valuable consideration, the receipt of which is hereby
acknowledged, the City hereby permanently conveys and transfers to the Owners, and the
Owners hereby accept, all rights, title and interest of every nature held by the City in the Assets.
Utility systems located within the easement as described and depicted in Exhibit A,
attached hereto and incorporated herein by this reference, and shared between Lots 9 and 10,
shall be the collective responsibility of the owners of Lots 9 and 10, and the cost of said
maintenance, repair, and/or reconstruction shall be borne jointly between the owners of Lots 9
and 10, except that no owners/transferees shall be responsible for said maintenance, repair
and/or reconstruction of that portion of that commonly used utility system located upstream
from the point of connection of that respective lot owner.
The Assets hereby transferred are located in the COUNTY OF SNOHOMISH, STATE
OF WASHINGTON.
DATED this ________ day of ________________, 2014.
Packet Page 295 of 317
TRANSFEREE: TRANSFERRORS:
___________________________________ __________________________________
Paula A Trost Dave Earling, Mayor, City of Edmonds
___________________________________
John Wiskerchen ATTEST/AUTHENTICATED:
__________________________________
Critchlow Homes Inc. Scott Passey, City Clerk
APPROVED AS TO FORM:
__________________________________
Office of the City Attorney
STATE OF WASHINGTON )
) ss
COUNTY OF SNOHOMISH )
On this day personally appeared before me Paula A. Trost, to me known to be the individual
described in and who executed the within and foregoing instrument and acknowledged that he signed the
same as his free and voluntary act and deed, for the uses and purposes therein mentioned.
UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 2014
NOTARY PUBLIC in and for the
State of Washington, residing at
STATE OF WASHINGTON )
) ss
COUNTY OF SNOHOMISH)
On this day personally appeared before me John Wiskerchen, to me known to be the individual
described in and who executed the within and foregoing instrument and acknowledged that she signed the
same as her free and voluntary act and deed, for the uses and purposes therein mentioned.
UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 2014
NOTARY PUBLIC in and for the
State of Washington, residing at
STATE OF WASHINGTON )
) ss
COUNTY OF SNOHOMISH)
On this day personally appeared before me
, to me known to be the of the corporation that
executed the foregoing instrument, and acknowledged the said instrument to be the free
and voluntary act and deed of said corporation, for the uses and purposes therein
mentioned, and on oath stated that he/she was authorized to execute said instrument and
that the seal affixed is the corporate seal of said corporation.
UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 2014
NOTARY PUBLIC in and for the
State of Washington, residing at
Packet Page 296 of 317
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AM-6479 2. H.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to approve acceptance and recording of a Deed of Dedication for 321 2nd Ave N
Recommendation
Forward item to the consent agenda for approval at the January 21, 2014, City Council meeting
Previous Council Action
None.
Narrative
The subject property is being developed from a vacant lot to a single family residence. As a condition of
development and in accordance with the City of Edmonds Official Street Map, a 5-foot street
right-of-way dedication is required along the 2nd Ave N property frontage.
Attachments
Right-of-Way Dedication Deed
Form Review
Inbox Reviewed By Date
Engineering Robert English 01/09/2014 10:28 AM
Public Works Phil Williams 01/09/2014 09:26 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:38 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Megan Luttrell Started On: 01/08/2014 03:00 PM
Final Approval Date: 01/10/2014
Packet Page 298 of 317
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AM-6494 2. I.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Discussion on the 2014 Pavement Preservation Program
Recommendation
Forward item to the City Council for a presentation.
Previous Council Action
None.
Narrative
Staff will provide an overview of the 2014 pavement preservation program. Attached is a map showing
the selected streets and the type of pavement preservation to be used on each street.
Attachments
2014 Street Preservation Map
100th Ave Pictures
2nd Ave Pictures
72nd Ave Pictures
73rd Ave Pictures
Form Review
Inbox Reviewed By Date
Engineering Robert English 01/09/2014 05:29 PM
Public Works Phil Williams 01/09/2014 09:28 PM
City Clerk Scott Passey 01/10/2014 09:53 AM
Mayor Dave Earling 01/10/2014 02:44 PM
Finalize for Agenda Scott Passey 01/10/2014 02:45 PM
Form Started By: Robert English Started On: 01/09/2014 05:14 PM
Final Approval Date: 01/10/2014
Packet Page 303 of 317
2014 Pavement Preservation Program
(Chipped Seal / Overlay)
Chipped Seal on 2nd Ave N.
from Bell St. to Caspers St.
Chipped Seal on 72nd Ave. W
from OVD to 176th St. SW
Chipped Seal on 73rd Ave. W
from OVD to 179th St. SW
2" Overlay on 76th Ave. W
from 174th St. SW to 173rd St. SW
(as part of Water Line project)
2" Overlay on Hillcrest Pl.
from Main St. to end of street
(as part of Water line project)
2" Overlay on 224th St. SW
from 76th Ave. W to Hwy. 99
(as part of Water line project)
2" Overlay on 100th Ave. W
from SR-104 to 238th St. SW
Overlay as part of
Water line project
Overlay project
Chipped seal project
7 6 t h A v e W
Main St
196th St SW
O l y m p i c V i e w D r
Pine St
6 6 t h A v e W
8 4 t h A v e W
220th St SW
8 8 t h A v e W
208th St SW
7 4 t h A v e W
6 8 t h A v e W
9 t h A v e N
Bowdoin Wy
212th St SW
Dayton St
1 0 0 t n A v e W
N 205th St/244th St SW
3 r d A v e S
O l y m p i c A v e
5 t h A v e S
200th St SW
168th St SW
8 0 t h A v e W
224th St SW
T i m b e r L n
9 5 t h P l W
9 6 t h A v e W
M
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240th St SW
7 4 t h A v e W
8 0 t h A v e W
I-5
99
104
524
¯City of Edmonds
Mapbook
2" overlay on OVD
from 76th Ave. W to ~ 200' west of 76th Ave. W
(as part of Water line project)
Packet Page 304 of 317
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Packet Page 309 of 317
AM-6461 3. A.
City Council Committee Meetings
Meeting Date:01/14/2014
Time:15 Minutes
Submitted For:Councilmembers Bloom and
Peterson
Submitted By:Jana Spellman
Department:City Council
Committee: Public Safety, Personnel Type: Potential Action
Information
Subject Title
Discussion and potential action on resolution adopting policy regarding Councilmember participation by
speaker phone or other technology.
Recommendation
Previous Council Action
September 10, 2013 PS/P Committee Meeting: This item was discussed (minutes attached).
October 8, 2013 PS/P Committee Meeting: The PS/P Committee took the following action:
D. Discussion regarding Council attendance via speaker phone.
The committee decided to use the Spokane policy as a framework and to discuss in full
Council the following:
(1) Definition of extraordinary circumstances such as: travel complications
Medical/family emergencies.
(2) Whether or not we should allow call ins to items associated with public hearings.
(3) Confirm call in to quasi-judicial hearings not allowed.
Action: Forward for full Council discussion to finalize policy.
11/4/2013 Council Meeting: Due to lack of time, this item was sent back to the Public Safety/Personal
Committee for further discussion.
11/12/2013 Public Safety Personnel Committee (minutes' excerpt):
E. Discussion regarding Council attendance via speaker phone:
One remaining question was whether a Councilmember must call in for the full meeting including
audience comment.
Action: Move to full Council.
December 3, 2013 Council Meeting: Due to the lateness of the hour, this meeting was moved to the
December 10, 2013 full Council Meeting.
Packet Page 310 of 317
December 10, 2013 Council Meeting: Please refer to attached minutes for Council action.
Narrative
In the opinion of MRSC, a council member participating by phone or other technology shall be able to
hear and be heard.
Other items among the various policies include:
1. A limit of two times per year per council member
2. Allow if needed for a quorum
3. Allow if an issue of high importance to the council member
4. Allow if an issue for which it is important to have all councilmembers participate
5. Limit to one item, and don't allow an entire meeting
6. Provide advance notice
7. Only under extraordinary circumstance
8. Only with permission of the entire Council (majority?)
9. Not for matters set for public hearings or quasi judicial
10. Permission from Council President
11. Review all applicable material
12. Participate in all related aspects of the meeting
This item is now before the full Council for discussion and potential action.
Attachments
Attach 1: Spokane City Council Rules_03-04-2013
Attach 2: 09-10-13_Public_Safety_and_Personnel_Committee_Minutes
Attach 3: 12-4-13-Speaker phone participation Resolution Draft 4
Attach 4: Excerpt from 12-10-13 Council Meeting Minutes
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/09/2014 02:12 PM
Mayor Dave Earling 01/09/2014 02:16 PM
Finalize for Agenda Scott Passey 01/10/2014 09:54 AM
Form Started By: Jana Spellman Started On: 01/02/2014 11:27 AM
Final Approval Date: 01/10/2014
Packet Page 311 of 317
cases of voice vote, it shall be sufficient for the Chair to announce, and the
record to reflect, whether the motion carried or failed. Regardless of method of
voting, each council member shall have the right, before the next matter is
considered, to explain the reasons for his or her vote and such a request shall
be regarded as a matter of privilege.
5.5.7 A Councilperson may only abstain from voting when he or she has a direct
personal or pecuniary interest not common to other members of the Council,
which is fully expressed to all other members of the Council during the Council
meeting.
Rule 5.6 SUSPENSION OF RULES
These rules may be temporarily suspended for a particular matter by five votes.
Rule 5.7 RECONSIDERATION
A council member may move reconsideration of an item voted on during an
administrative session at that day's legislative session or at the next briefing session.
All legislative decisions of the City Council regarding ordinances, resolutions and
hearing items are final. When permissible, a council member may re-submit a
subsequent ordinance or resolution to repeal or modify a prior city council action.
Rule 5.8 PARTICIPATION BY TELEPHONIC COMMUNICATION
A Councilperson may participate telephonically in all or part of a Council Meeting if:
1. prior approval is given by the Council President for good cause, whose approval
shall not be unreasonably withheld,
2. all persons participating in the meeting are able to hear each other at the same
time, such as by the use of speaker phone and
3. the Councilperson participating telephonically shall have reviewed all of the
applicable material and participated in the relevant portion of the Council
Meeting related to the topic to which the Councilperson is voting on.
Any technical prohibitions or difficulties that prevent all parties present at the Council
Meeting from adequately communicating with one another will negate any
authorization previously given by the Council President.
RULE 6 – ADJUDICATIVE APPEALS AND HEARINGS
Adjudicative hearings are quasi-judicial hearings involving named parties. Testimony
during adjudicative hearings is limited to the parties involved in the hearing. Public
testimony is not accepted in adjudicative hearings. Where procedures for appeals and
hearings have been established by ordinance, the Council shall follow those
Packet Page 312 of 317
Public Safety & Personnel Committee
September 10, 2013
Page 2 of 4
end: “In the event that a Board member is unable to abide by the Code of
Conduct policies, the Board, with a super majority vote, can recommend removal
of the board member to the County Executive Mayor, for action by the City
Council.”
With regard to the Bellevue Code:
• Retain numbers 1, 2, 3, 4, 5, 6 and 10 (eliminating 7, 8, 9 and 11).
With regard to the Kirkland Code of Conduct:
• It was agreed to also retain the first two paragraphs with the following change:
remove the first sentence that states “The Code of Conduct is supplemental to
the Kirkland Municipal Code and the Code of Ethics.”
B. Consideration of Council Comments Regarding Code of Ethics.
Councilmember Bloom recalled comments previously received from Councilmembers
related to disclosure of financial information. Councilmembers did not want board and
commission members to have to disclose financial information.
Councilmember Bloom also recalled that Councilmember Johnson did not want the
policy to go “backwards.” Councilmember Peterson stated that he would not want an
Ethics Policy to affect previous Councilmembers who did not have an opportunity to vote
on it. He would not want it to be retroactive.
Councilmember Bloom referred to the Bellevue Code of Ethics under 1.E. where it states
the complaint must be filed within two years of the date of the occurrence or occurrences
alleged to constitute a violation of the Code of Ethics. Councilmember Peterson stated
he reads this to mean moving forward; not retroactive. It was agreed by
Councilmembers to ask the City Attorney to look at this.
Councilmembers next discussed the complaint procedure. It was noted that Bellevue
has an Ethics Officer and Kirkland uses a Hearing Examiner. Councilmember Peterson
commented that he likes the idea of having an Ethics Officer, noting the Hearing
Examiner deals mostly with land use issues. Councilmember Bloom commented that
given the issues related to staff availability and Hearing Examiner availability, she
believes the Code should be modeled after Bellevue (versus Kirkland). Councilmember
Peterson agreed.
Councilmembers agreed to use the Bellevue Code of Ethics (eliminate Section B that
begins on page 5 – except for number 9. Number 9 deals with “Nepotism” and the
committee would like this included in the Code of Ethics.)
C. Discussion regarding Council attendance via speaker phone.
Councilmember Peterson stated that in reviewing the sample procedures included in the
packet, he thought the procedures from Spokane was the simplest and gives some
latitude to the Council President and the council member who would be calling in. The
other procedures seemed to be more detailed and included limiting the participation by
phone to only one item.
Packet Page 313 of 317
Public Safety & Personnel Committee
September 10, 2013
Page 3 of 4
Councilmember Bloom expressed concern with limiting participation to one item noting
that the Councilmember who is calling in needs to be able to hear such things as
“Audience Comments” that may include comments that would be important to hear for
the topic of interest. Councilmember Peterson agreed that the meeting should be
attended as a whole, but pointed out in reality it may not be possible.
Councilmember Peterson suggested under “Code of Conduct” to add “attendance for
entire meetings; expected to show up on time and be available for the entire meeting.”
Councilmember Bloom commented that she prefers the Bothell policy. Councilmember
Peterson agreed except recommended removing the limit to one agenda item.
It was the recommendation of the Councilmembers to adopt the Bothell policy with the
major change of not limiting to one agenda item and change the language that refers to
City Manager form of government.
Councilmember Bloom noted that the Bothell policy refers to “rare occasion.” She
suggested this be defined and would like it to be limited as much as possible. She
suggested putting a cap on how many times it can happen.
Councilmembers recommended converting the Bothell policy to an Edmonds policy;
consider what “rare occasion” means to see if it would be desired to limit how many
times someone can call in; if there is a public hearing associated, being able to listen to
the entire public hearing is mandatory.
D. Public Comments
Ken Reidy, Edmonds, commented that he believes it is important that City Council
members hear public comment before a vote is taken.
He wanted to thank the committee for looking at the Code of Ethics and Code of
Conduct issues. As a citizen, he believes these issues need to be looked at more
broadly than only boards, commissions and council. He believes it should apply to staff,
Mayor and City Attorney. He has a hard time seeing how the Mayor can enforce a Code
of Conduct because of his relationship with the staff.
Mr. Reidy provided examples of why a Code of Conduct and Code of Ethics is important.
He referred to an email from the City Attorney replying to an email from Jeannie
McConnell telling her that there is no rush to respond to Mr. Reidy’s request in the email.
He read an email that was sent by Mayor Haakenson to Michael Plunkett dated October
29, 2009. The email was sent from a private email account by Gary Haakenson. A
summary of the email includes: The email states that the Hearing Examiner was set to
hear the Reidy/Thuesen case on November 4. The email references an executive
session that was scheduled related to the case and also states a full discussion agenda
item was scheduled by DJ to talk about the Reidy/Thuesen issue. The email includes
the statements “If he persists and puts it on the agenda, you may want to rally three
other votes to remove it from the agenda on Tuesday night if you think its wise. Just
trying to keep you in the loop as to what he is doing. Why he is doing it is beyond me
but if he’s working with Reidy….it must be to get at you somehow.”
Packet Page 314 of 317
RESOLUTION #
A RESOLUTION OF THE EDMONDS CITY COUNCIL IMPLEMENTING A POLICY
REGARDING COUNCILMEMBER PARTICIPATION BY SPEAKER PHONE OR OTHER
TECHNOLOGY
WHEREAS, the Edmonds City Council is seeking to implement a policy whereby
Councilmembers can participate in a Council Meeting via speaker
phone or other technology.
NOW THEREFORE, BE IT RESOLVED, that a Councilmember may participate by
speaker phone or other technology in all or part of a Council meeting if;
1. prior approval is given by the Council President for good cause, whose approval shall
not be unreasonably withheld,
2. all persons participating in the meeting are able to hear each other at the same time,
such as by the use of speaker phone or other technology; and
3. Councilmember must call in for the full meeting including audience comment; and
4. the Councilperson participating by speaker phone shall have reviewed all of the
applicable material and participated in the relevant portion of the Council Meeting
related to the topic to which the Councilperson is voting on.
Any technical prohibitions or difficulties that prevent all parties present at the Council
Meeting from adequately communicating with one another will negate any authorization
previously given by the Council President.
This resolution shall take effect immediately upon its adoption.
Adopted this _________ of _________________________, 2013.
DAVID O. EARLING, MAYOR
ATTEST/AUTHENTICATED:
__________________________________________
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION N0:
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COUNCIL PRESIDENT PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS,
TO DELETE “OR THE CITY” FROM ITEM 3 IN THE FIRST SECTION. MOTION CARRIED
UNANIMOUSLY.
Councilmember Bloom referred to the final paragraph, “Violations of this Code of Conduct should be
raised with an appropriate individual: the group leader, a relevant staff member, a City Council member
or the Mayor. Persistent violations could lead to an effort to remove the individual from the group.” She
recommended clarifying that this applied to a violation of the Code of Conduct by a City Board,
Commission, Committee, or Work Group and not an elected official.
Councilmember Johnson pointed out the resolution addresses the Code of Conduct for the Mayor, City
Councilmembers, and members of all City Boards, Commissions, Committees, or Work Groups .
Councilmember Bloom explained this was added at the request of Councilmember Peterson due to his
interest in a means to remove a committee or board member due to a Code of Conduct violation.
Councilmember Buckshnis suggested adding “with the exception of Councilmembers and the Mayor.”
Council President Petso suggested deleting the phrase and revising the resolution in the future. She
commented on the difficulty developing a generic phrase because all boards, commissions, committees
and work groups have different processes for removal and appointment of members.
COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
DELETE “VIOLATIONS OF THIS CODE OF CONDUCT SHOULD BE RAISED WITH AN
APPROPRIATE INDIVIDUAL: THE GROUP LEADER, A RELEVANT STAFF MEMBER, A
CITY COUNCIL MEMBER OR THE MAYOR. PERSISTENT VIOLATIONS COULD LEAD TO
AN EFFORT TO REMOVE THE INDIVIDUAL FROM THE GROUP.” MOTION CARRIED
UNANIMOUSLY.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT PETSO,
TO APPROVE RESOLUTION 1306 AS AMENDED, A RESOLUTION OF THE EDMONDS CITY
COUNCIL IMPLEMENTING A CODE OF CONDUCT FOR THE MAYOR,
COUNCILMEMBERS, AND ALL MEMBERS OF CITY BOARDS, COMMISSIONS,
COMMITTEES, OR WORK GROUPS. MOTION CARRIED UNANIMOUSLY.
7. DISCUSSION AND POTENTIAL ACTION ON RESOLUTION ADOPTING POLICY
REGARDING COUNCILMEMBER PARTICIPATION BY SPEAKER PHONE OR OTHER
TECHNOLOGY
Council President Petso relayed the Public Safety & Personnel Committee has been discussing this issue.
An issue was raised whether a Councilmember may phone in and participate in only a portion of a
meeting. She referred to a language added by the Committee, Item 3 highlighted on Attachment 3,
“Councilmember must call in for the full meeting including audience comment, and.” She felt it was
acceptable for a Councilmember to phone in as long as they participated in all relevant portions of a
meeting.
Councilmember Buckshnis explained she has participated in Council meetings by phone, but found it
very difficult due to the 5 second delay in the video. If the consensus was to include Item 3, she preferred
not to allow Councilmembers to participate by speaker phone or other technology.
Council President Petso preferred to allow Councilmembers to participate by speaker phone and
supported deleting Item 3. The resolution states the Councilmember must participate in the relevant
portion of the Council meeting. For example, if audience comments pertained to the item and the
Councilmember did not hear them, it would not be appropriate for the Councilmember to participate.
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Instead of requiring a Councilmember to call in for the full meeting, Councilmember Bloom suggested if
there was an audience comment related to the item, the Council President be responsible for conveying
the comment to the Councilmember calling in.
Councilmember Johnson was opposed to allowing Councilmembers to participate via speaker phone and
having their vote counted. She pointed out Council President Petso, Councilmember Bloom and she have
perfect attendance. She recognized there would be times when a Councilmember was unable to attend a
meeting but felt it was a Councilmember’s job to attend and participate in Council meetings.
Councilmember Bloom observed without Councilmember Johnson’s vote, the resolution would not pass.
Councilmember Buckshnis spoke in favor of a Councilmember participating via speaker phone; it was up
to a Councilmember to decide whether they wanted to call in while on vacation, etc. She preferred to
delay approval of the resolution until all Councilmembers were present.
Mayor Earling commented he has served on many boards and commissions and all have allowed
members to participate via phone.
8. MAYOR'S COMMENTS
Mayor Earling reported the staff holiday breakfast was attended by 85-90 staff members and
Councilmember Peterson. He also reported on Fire District 1’s art auction; the proceeds benefit the
Edmonds 9/11 memorial. Donations are being accepted for the memorial.
9. COUNCIL COMMENTS
Councilmember Bloom reminded of the Port’s Holiday Lights at the Docks through early January. The re
are activities at the Edmonds marina tonight; the Seattle Christmas Ship departed from the marina at 7:00
p.m.
Councilmember Buckshnis reported the Senior Center is a cold weather shelter. She relayed that Betty
Mueller passed away and that former Finance Director Shawn Hunstock got married.
Councilmember Johnson announced the Historic Preservation Committee’s dedication of the Larsen
building, west of the library parking lot entrance on Main, on Friday at 10:00 a.m.
Council President Petso offered condolences to Betty Mueller’s family. She explained Ms. Mueller was
very active in the City including the bond measure to construct the Public Safety building and the Police
and Fire Foundations.
10. ADJOURN
With no further business, the Council meeting was adjourned to committee meetings at 7:31 p.m.
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