2014.03.11 CC Special and Committee Meetings Agend
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
SPECIAL MEETING
March 11, 2014
5:15 P.M. CALL TO ORDER
1.(45 Minutes)Convene in executive session to discuss potential litigation per RCW 42.30.110(1)(I).
6:00 P.M. CALL TO ORDER/ FLAG SALUTE
2.Roll Call
3.Approval of the Agenda
4.(10 Minutes)City Council Consultant
5. Potential action on Appointment to Fill Council Vacancy Position #6
COUNCIL COMMITTEE MEETINGS
The City Council Committee meetings are work sessions for the City Council and staff. Members of the public are welcome to observe the
meeting, but public participation is limited to making comments at the end of the meeting with a 3 minute limit per person.
6.Finance Committee
Meeting Location: Jury Meeting Room
A.(10 Minutes)2014 January Budgetary Financial Report
B.(10 Minutes)March 2014 Budget Amendment Ordinance
C.(15 Minutes)Review the cost to have the minutes of committee meetings taped and transcribed.
D.Public comments (3-minute limit per person)
7.Parks, Planning & Public Works Committee
Meeting Location: Council Chambers
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A.(15 Minutes)Continued discussion on potential changes to the MP2 zone, affecting the former Unocal lower yard.
B.(5 Minutes)Senior Center Strategic Planning Process and Proposed Resolution
C.(10 Minutes)Review current sign code for potential amendment and/or enforcement options.
D.(10 Minutes)City Park Project Update
E.(5 Minutes)Frances Anderson Center Accessibility Upgrades Project Acceptance
F.(5 Minutes)Report on final construction costs for SR 99 International District Enhancement Project and acceptance of
project.
G.(5 Minutes)Report on final construction costs for the 76th Ave W Temporary Asphalt Overlay Project and acceptance of
project.
H.(5 Minutes)Report on final construction costs for 76th Ave W Watermain Replacement Project and acceptance of project
I.(5 Minutes)Report on final construction costs for the Interurban Trail Project and acceptance of project.
J.(5 Minutes)Authorization for Mayor to sign a Local Agency Agreement with WH Pacific for the Five Corners
Roundabout Project.
K.(5 Minutes)Authorize the Mayor to sign a Professional Services Agreement with Shannon & Wilson for tasks to complete
the Final Feasibility Study for the Willow Creek Daylighting/Edmonds Marsh Restoration Project
L.(5 Minutes)Traffic Impact Fee Annual Report
M.Public comments (3-minute limit per person)
8.Public Safety and Personnel Committee
Meeting Location: Police Training Room
A.(5 Minutes)Renewal of Contract with Adix's Bed and Bath for Dogs and Cats for Kenneling Services
B.(5 Minutes)Review draft language for recreational marijuana licensing ordinance
C.(15 Minutes)Office Coordinator (SEIU union) job description/position- WasteWater Treatment Plant
D.(15 Minutes)Update of Edmonds City Code 10.25.090 (regarding probationary periods for promoted or transferred
classified personnel)
E.Public comments (3-minute limit per person)
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AM-6634 4.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:10 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
City Council Consultant
Recommendation
City Council authorize the City enter into a Professional Services Agreement with Jim Reid.
Previous Council Action
The City Council charged the Personnel Committee to identify a consultant to work with the Council, Mayor, and leadership
team to create effective government.
Narrative
As you may recall, the Council charged Personnel Committee members Councilmember Strom Peterson and Councilmember
Adrienne Fraley Monillas with finding a consultant to work with the Council.
After identifying three individuals, one was unable to commit because he is in Australia. Strom and Adrienne interviewed the
other two, and requested a complete scope of work from Jim Reid.
Councilmembers Peterson and Fraley Monillas are recommending the Council contract with Mr. Jim Reid for the attached
scope of work and cost.
In addition, Jim Reid is available to attend the City Council retreat to begin the process.
Attachments
Jim Reid Proposal
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 03/05/2014 03:35 PM
Mayor Dave Earling 03/05/2014 03:57 PM
Finalize for Agenda Scott Passey 03/06/2014 09:09 AM
Form Started By: Carrie Hite Started On: 03/05/2014 02:02 PM
Final Approval Date: 03/06/2014
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JAMES FALCONER REID, PRINCIPAL
1300 SW Webster Street
Seattle, Washington 98106
Phone: 206.324.2061 Email: jfalconerreid@comcast.net
Website: www.falconergroup.net
STRENGTHENING TRUST, COMMUNICATION, AND COOPERATION
AMONG EDMONDS CITY COUNCIL MEMBERS
AND BETWEEN THE
COUNCIL AND THE MAYOR AND HIS LEADERSHIP TEAM
Submitted by Jim Reid, The Falconer Group
1 March 2014
This
project’s
principal
goal
is
to
strengthen
trust,
communication,
and
cooperation
among
the
Edmonds
City
Council
members,
and
between
them
and
Mayor
Earling
and
his
senior
leadership
team.
To
achieve
this
outcome,
we’ll
identify,
discuss,
and
define
the
common
interests
of
the
Council
members,
Mayor,
and
department
directors.
We
will
also
examine
the
leadership,
learning,
and
decision-‐making
styles
of
the
participants.
Some
of
the
likely
products
of
this
process
will
be
a
“cultural
statement,”
clarification
of
roles
and
responsibilities,
ground
rules
or
protocols
for
working
together,
dispute
resolution
strategies,
and
communications
tools
and
techniques.
We
could
also
examine
how
Council
meetings-‐of-‐the-‐whole
and
committee
meetings
are
conducted
to
determine
if
new
approaches
or
techniques
might
help
the
group
strengthen
decision-‐
making,
communications,
and
teamwork.
Three
workshops
are
proposed
to
produce
the
specific
and
practical
tools
that
are
needed
to
achieve
the
overarching
goal.
They
could
be
approximately
three
weeks
apart
to
allow
for
reflection
and
the
completion
of
assignments,
but
they
can
be
closer
to
or
farther
apart
depending
on
the
schedules
of
the
participants.
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THE FALCONER GROUP’S
PROPOSED SCOPE OF WORK
Phases
and
Tasks
Completion
Date
I. DEFINE ISSUES AND PROBLEMS TO RESOLVE 03.14.14
Jim Reid’s tasks include:
§ Conduct
confidential
Interviews
of:
a)
each
City
Council
member;
b)
the
Mayor;
and
c)
department
directors,
including
the
City
Clerk.
The
purposes
of
the
interviews
are
to
identify:
a)
issues
and
conditions
that
appear
to
be
undermining
trust,
communication,
cooperation,
and
collaboration;
b)
each
person’s
interests
in
serving
the
City
and
being
part
of
the
team;
and
c)
each
person’s
leadership,
learning,
and
decision-‐making
style.
(Due
to
the
vacancy
on
the
Council,
seven
Council
interviews
will
be
conducted,
unless
a
new
member
is
soon
appointed.
This
proposal
assumes
all
interviews
will
last
one
hour.)
§ Based
on
the
interviews,
draft
a
brief
problem
statement
and
the
common
interests
of
the
Council,
Mayor,
and
leadership
team.
A
companion
document
could
be
a
list
of
draft
ground
rules
to
guide
decision-‐making
and
strengthening
teamwork
and
communication.
II. FACILITATE UNDERSTANDING OF THE PARTIES’ MUTUAL INTERESTS 04.05.14
The
goal
of
this
workshop
is
to
achieve
understanding
of
each
participant’s
interests,
needs,
and
expectations,
and
the
mutual
interests
of
the
group.
Jim Reid’s tasks include:
§ Design
a
three
or
four-‐hour
workshop
for
the
City
Council,
Mayor,
and
department
directors
during
which
they
discuss
and
recognize:
a)
the
unique
interests
of
each
person
and
the
common
interests
of
the
group;
b)
their
individual
and
collective
leadership,
learning,
and
decision-‐making
styles;
and
c)
the
roles
and
responsibilities
of
elected
and
high-‐ranking
appointed
officials.
§ If
appropriate
for
this
workshop,
design
an
exercise
that
gives
the
participants
the
opportunity
to
“practice”
dispute
resolution
strategies
and
communications
tools
and
techniques.
§ Facilitate
the
workshop.
§ Produce
a
summary
of
the
key
discussions
and
decisions,
and
send
it
to
the
participants
for
review
and
approval.
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III. FACILITATE IDENTIFICATION OF ROLES AND RESPONSIBILITIES 04.26.14
AND DEVELOPMENT OF GROUND RULES
The
goals
of
this
workshop
are
to
clarify
and
understand
the
roles
and
responsibilities
of
the
parties
and
begin
to
develop
ground
rules
and
a
“cultural
statement.”
Jim Reid’s tasks include:
§ Design
and
produce
an
agenda
for
a
two
or
three-‐hour
meeting
at
which
the
Council
members,
Mayor,
and
department
outline
their
respective
roles
and
responsibilities,
develop
a
“cultural”
statement
describing
the
kind
of
work
environment
they
want
to
establish
in
the
City,
and
develop
ground
rules
to
guide
decision-‐
making
and
strengthen
teamwork.
§ Design
an
exercise
that
gives
the
participants
the
opportunity
to
strengthen
their
skills
in
the
areas
we
have
focused
on
during
the
first
two
workshops.
§ Facilitate
the
workshop.
§ Produce
a
summary
of
key
discussions,
decisions,
and
agreements
and
send
it
to
the
participants
for
review
and
approval.
IV. FACILITATE AGREEMENTS ON ROLES/RESPONSILITIES, 05.17.14
GROUND RULES, AND COMMUNICATIONS PROTOCOLS
The
goals
of
this
workshop
are
to
reach
agreement
on
the
roles
and
responsibilities
of
the
parties,
ground
rules,
a
“cultural”
statement,
and
communications
protocols.
Jim Reid’s tasks include:
§ Design
and
produce
an
agenda
for
a
two
or
three-‐hour
meeting
at
which
the
Council
members,
Mayor,
and
department
reach
agreement
on
their
respective
roles
and
responsibilities,
a
“cultural”
statement,
ground
rules,
and
communications
protocols.
§ Facilitate
the
workshop.
§ Produce
a
summary
of
the
key
discussions,
decisions,
and
agreements
and
send
it
to
the
participants
for
review
and
approval.
Packet Page 6 of 424
THE FALCONER GROUP’S
PROPOSED BUDGET
Notes:
§ The
Falconer
Group’s
costs
for
this
project
will
be
$5,915.
§ This
total
cost
would
change
only
if
the
City
requests
that
Jim
provide
additional
services
that
go
beyond
those
described
in
the
Scope
of
Work.
In
this
case,
the
City
and
Jim
would
agree
on
the
additional
services
that
Jim
will
provide
and
their
total
cost.
§ The
Falconer
Group
does
not
charge
for
travel
time
and
other
expenses
such
as
long
distance
telephone
calls,
printing,
mailing
and
faxing.
Packet Page 7 of 424
AM-6626 5.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:
Submitted For:Council Submitted By:Jana Spellman
Department:City Council
Review Committee: Committee Action:
Type: Potential Action
Information
Subject Title
Potential action on Appointment to Fill Council Vacancy Position #6
Recommendation
Previous Council Action
February 11, 2014 Council Meeting: During this meeting, the Council deadlocked on the vote for appointment of a new
Councilmember and adjourned to Executive Session regarding this matter. Upon reconvening, the Council voted unanimously
to continue the process to the February 18, 2014 Council Meeting.
February 18, 2014 Council Meeting: During this meeting, the Council deadlocked on the vote for appointment of a new
Councilmember and adjourned to Executive Session regarding this matter. Upon reconvening, the Council voted unanimously
to continue the process to the February 25, 2014 Council Meeting.
February 25, 2014 Council Meeting: The Council continued this agenda item to the March 11, 2014 full Council Meeting.
Narrative
The Council will be continuing the process of filling Council Position #6 Vacancy.
If the Council decides to fill the appointment this evening, the following gives information
regarding the appointment process:
Attached is a copy of the "Rules for Nomination/Election" used by the City Council in the most
recent process for filling a City Council vacancy.
At the conclusion of the nomination/election process to fill the City Council vacancy, the Oath of
Office will be administered to the individual appointed to the position.
The applicants are:
1. Deborah Anderson
2. Thomas W. Mesaros
3. Kathleen Dewhirst
4. Harry Gatjens
5. Randy Hayden
6. Tim E. Healy
7. Philip Lopresti
8. Steve Bernheim
Packet Page 8 of 424
9. Carreen Nordling Rubenkonig
10. Alvin A. Rutledge
11. Timothy A. Schell
12. Stephen C. Schroeder
13. Neil Tibbott
14. Ron Wambolt
Attachments
Rules for Nomination/Election
Applications for Edmonds City Council Position #6
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/06/2014 10:37 AM
Mayor Dave Earling 03/06/2014 10:42 AM
Finalize for Agenda Scott Passey 03/06/2014 10:43 AM
Form Started By: Jana Spellman Started On: 02/28/2014 03:21 PM
Final Approval Date: 03/06/2014
Packet Page 9 of 424
Approved 01-20-2009
RULES FOR NOMINATION/ELECTION
TO FILL COUNCIL VACANCY
Nominations
Each Councilmember may nominate one candidate from the list of applicants by placing
an “X” beside the name of the applicant of his or her choice on the form supplied for that
purpose by the City Clerk, and by signing the nomination form. The City Clerk will
announce and maintain a permanent record of the nominations and of the
Councilmember nominating each candidate.
The Election
Each Councilmember may vote for one candidate by placing an “X” beside the name of
the candidate of his or her choice on the ballot supplied for that purpose by the City
Clerk, and by signing the ballot. The City Clerk will announce and maintain a
permanent record of each ballot and who voted for each candidate.
A Deadlock
A deadlock occurs after each Councilmember votes the same way on three consecutive
ballots. In the event the City Council should deadlock, then previous nominations are
declared null and void and the Council may begin a new round of nominations.
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AM-6637 6. A.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:10 Minutes
Submitted For:Roger Neumaier Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2014 January Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
Attachments
January 2014 Budgetary Financial Report
Form Review
Inbox Reviewed By Date
Finance Sarah Mager 03/05/2014 03:30 PM
City Clerk Linda Hynd 03/05/2014 03:35 PM
Mayor Dave Earling 03/05/2014 03:39 PM
Finalize for Agenda Scott Passey 03/06/2014 09:09 AM
Form Started By: Sarah Mager Started On: 03/05/2014 03:26 PM
Final Approval Date: 03/06/2014
Packet Page 156 of 424
CITY OF EDMONDS
BUDGETARY FINANCIAL REPORT
JANUARY 2014
Packet Page 157 of 424
1
Fund
No.Title
2014 Adopted
Budget
1/31/2013
Revenues
1/31/2014
Revenues
Amount
Remaining % Received
001 GENERAL FUND 36,154,919$ 1,527,722$ 1,704,062$ 34,450,857$ 5%
009 LEOFF-MEDICAL INS. RESERVE 594,946 - 138 594,808 0%
011 RISK MANAGEMENT FUND 903,858 - - 903,858 0%
012 CONTINGENCY RESERVE FUND 527,115 - 1,744 525,371 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 288 0 8,000 0%
016 BUILDING MAINTENANCE 679,800 - - 679,800 0%
104 DRUG ENFORCEMENT FUND 20,075 15,367 15,512 4,563 77%
111 STREET FUND 1,712,100 92,012 103,629 1,608,471 6%
112 COMBINED STREET CONST/IMPROVE 9,121,607 19,034 14,184 9,107,423 0%
117 MUNICIPAL ARTS ACQUIS. FUND 91,473 - 235 91,238 0%
118 MEMORIAL STREET TREE 25 - 6 19 23%
120 HOTEL/MOTEL TAX REVENUE FUND 54,140 4,360 4,465 49,675 8%
121 EMPLOYEE PARKING PERMIT FUND 20,308 3,500 8,272 12,036 41%
122 YOUTH SCHOLARSHIP FUND 1,623 - 4 1,619 0%
123 TOURISM PROMOTIONAL FUND/ARTS 18,200 8,453 1,538 16,662 8%
125 REAL ESTATE EXCISE TAX 2 904,343 69,441 93,429 810,914 10%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 904,243 69,441 92,868 811,375 10%
127 GIFTS CATALOG FUND 43,708 - 11,374 32,334 26%
129 SPECIAL PROJECTS FUND 4,000 - - 4,000 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 160,136 9,651 14,313 145,823 9%
132 PARKS CONSTRUCTION FUND 1,340,000 - 102,307 1,237,693 8%
136 PARKS TRUST FUND 186 - 48 138 26%
137 CEMETERY MAINTENANCE TRUST FD 12,970 1,072 1,696 11,274 13%
138 SISTER CITY COMMISSION 4,519 - 1 4,518 0%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 45,322 49,823 595,177 8%
211 L.I.D. FUND CONTROL 28,600 2,956 - 28,600 0%
213 L.I.D. GUARANTY FUND 28,626 - 15 28,611 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,689 - - 1,022,689 0%
411 COMBINED UTILITY OPERATION - 17,245 20,108 (20,108) 0%
421 WATER UTILITY FUND 6,241,818 537,512 592,014 5,649,804 9%
422 STORM UTILITY FUND 3,530,158 229,664 265,606 3,264,552 8%
423 SEWER/WWTP UTILITY FUND 8,347,200 755,500 664,758 7,682,442 8%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 1,478,108 - 123,500 1,354,608 8%
617 FIREMEN'S PENSION FUND 174,379 - 61 174,318 0%
75,619,688$ 3,408,540$ 3,885,711$ 71,733,977$ 5%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
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2
Fund
No.Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 38,034,671$ 4,044,651$ 4,116,199$ 33,918,472$ 11%
009 LEOFF-MEDICAL INS. RESERVE 503,361 26,123 29,794 473,567 6%
011 RISK MANAGEMENT RESERVE FUND 300,000 - - 300,000 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 - - 8,000 0%
016 BUILDING MAINTENANCE 720,200 493 - 720,200 0%
104 DRUG ENFORCEMENT FUND 81,033 625 417 80,616 1%
111 STREET FUND 1,595,810 145,149 152,216 1,443,594 10%
112 COMBINED STREET CONST/IMPROVE 9,488,866 (270) 1,004 9,487,862 0%
117 MUNICIPAL ARTS ACQUIS. FUND 152,575 1,800 685 151,890 0%
118 MEMORIAL STREET TREE - - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 54,000 - - 54,000 0%
121 EMPLOYEE PARKING PERMIT FUND 26,786 - - 26,786 0%
122 YOUTH SCHOLARSHIP FUND 3,600 439 267 3,333 7%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - 19,000 0%
125 REAL ESTATE EXCISE TAX 2 1,377,712 (6,017) 9,225 1,368,487 1%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,189,291 - - 1,189,291 0%
127 GIFTS CATALOG FUND 18,200 90 132 18,068 1%
129 SPECIAL PROJECTS FUND 4,000 - - 4,000 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 175,435 9,219 10,440 164,995 6%
132 PARKS CONSTRUCTION FUND 2,494,000 - 79,927 2,414,073 3%
136 PARKS TRUST FUND - - - - 0%
138 SISTER CITY COMMISSION 4,500 63 - 4,500 0%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 45,322 49,823 595,177 8%
211 L.I.D. FUND CONTROL 28,600 - - 28,600 0%
213 L.I.D. GUARANTY FUND - - - - 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,690 - - 1,022,690 0%
421 WATER UTILITY FUND 9,470,504 189,830 339,783 9,130,721 4%
422 STORM UTILITY FUND 5,931,306 132,599 190,239 5,741,067 3%
423 SEWER/WWTP UTILITY FUND 13,915,053 470,235 610,093 13,304,960 4%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 979,579 95,403 78,751 900,828 8%
617 FIREMEN'S PENSION FUND 89,615 28,254 6,739 82,876 8%
89,174,203$ 5,184,008$ 5,675,735$ 83,498,468$ 6%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
Packet Page 159 of 424
3
Page 1 of 3
Title
2014 Adopted
Budget
1/31/2013
Revenues
1/31/2014
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,857,161$ 55,370$ 60,966$ 9,796,195$ 1%
EMS PROPERTY TAX 3,105,938 17,157 17,301 3,088,637 1%
VOTED PROPERTY TAX 946,303 5,459 5,720 940,583 1%
LOCAL RETAIL SALES/USE TAX 5,525,609 406,956 444,169 5,081,440 8%
NATURAL GAS USE TAX 8,793 995 951 7,842 11%
1/10 SALES TAX LOCAL CRIM JUST 590,174 45,296 48,390 541,784 8%
ELECTRIC UTILITY TAX 1,490,394 153,240 175,072 1,315,322 12%
GAS UTILITY TAX 819,286 94,836 103,199 716,087 13%
SOLID WASTE UTILITY TAX 297,972 25,049 25,047 272,925 8%
WATER UTILITY TAX 920,882 - 91,447 829,435 10%
SEWER UTILITY TAX 479,750 - 47,881 431,869 10%
STORMWATER UTILITY TAX 295,972 - 21,590 274,382 7%
T.V. CABLE UTILITY TAX 738,219 66,261 - 738,219 0%
TELEPHONE UTILITY TAX 1,544,793 134,596 120,158 1,424,635 8%
PULLTABS TAX 62,613 9,857 544 62,069 1%
AMUSEMENT GAMES 746 - 6,189 (5,443) 830%
LEASEHOLD EXCISE TAX 232,528 - - 232,528 0%
PENALTIES ON GAMBLING TAXES - - - - 0%
26,917,133 1,015,072 1,168,624 25,748,509 4%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,666 - 40 5,626 1%
PROF AND OCC LICENSE-TAXI 700 - 330 370 47%
AMUSEMENTS 4,500 3,175 3,950 550 88%
FRANCHISE AGREEMENT-COMCAST 659,488 167,992 - 659,488 0%
FRANCHISE FEE-EDUCATION/GOVERNMENT - - - - 0%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 115,219 22,058 22,843 92,376 20%
FRANCHISE AGREEMENT-BLACKROCK 14,299 2,938 - 14,299 0%
FRANCHISE AGREMENT-ZAYO - - - - 0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 233,162 52,556 74,829 158,333 32%
GENERAL BUSINESS LICENSE 107,360 58,365 56,920 50,440 53%
DEV SERV PERMIT SURCHARGE 38,500 1,755 2,150 36,350 6%
NON-RESIDENT BUS LICENSE 53,963 17,400 16,750 37,213 31%
RIGHT OF WAY FRANCHISE FEE 9,000 9,773 - 9,000 0%
BUILDING STRUCTURE PERMITS 503,000 21,794 19,267 483,734 4%
ANIMAL LICENSES 53,040 2,532 3,977 49,063 7%
STREET AND CURB PERMIT 151,045 1,110 360 150,685 0%
OTR NON-BUS LIC/PERMITS 18,467 1,077 716 17,751 4%
1,967,409 362,525 202,131 1,765,278 10%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,176 - - 3,176 0%
ROOFTOP SOLAR CHALLENGE GRANT - - 1,000 (1,000) 0%
WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - - 0%
WTSC X-52 DUI AND SPEEDING - - - - 0%
TARGET ZERO TEAMS GRANT 7,500 - - 7,500 0%
HIGH VISIBILITY ENFORCEMENT 3,000 - - 3,000 0%
DOCKSIDE DRILLS GRANT REIMBURSE - - - - 0%
WA STATE ADMIN OFFICE COURTS GRANT - - - - 0%
WA STATE TRAFFIC COMM GRANT - - - - 0%
SMART COMMUTER PROJECT GRANT - - - - 0%
PUD PRIVILEDGE TAX 187,033 - - 187,033 0%
MVET/SPECIAL DISTRIBUTION 8,916 2,281 2,487 6,429 28%
JUDICIAL SALARY CONTRIBUTION-STATE 12,600 - - 12,600 0%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 34,300 8,546 9,203 25,097 27%
DUI - CITIES 7,900 1,799 1,854 6,046 23%
LIQUOR EXCISE TAX 64,675 - 26,478 38,197 41%
LIQUOR BOARD PROFITS 360,879 - - 360,879 0%
MUNICIPAL COURT AGREEMENT W/LYNNWOOD - 750 - - 0%
689,979 13,376 41,021 648,958 6%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 160 of 424
4
Page 2 of 3
Title
2014 Adopted
Budget
1/31/2013
Revenues
1/31/2014
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,200 - - 1,200 0%
COURT RECORD SERVICES 50 - - 50 0%
CIVIL PROBATE FILINGS - - - - 0%
D/M COURT REC SER 50 - 3 47 7%
SHARED COURT COSTS 3,700 - - 3,700 0%
MUNIC.-DIST. COURT CURR EXPEN 200 - 64 136 32%
SALE MAPS & BOOKS 73 14 9 64 13%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0%
BID SUPPLIES REIMBURSEMENT - - - - 0%
PHOTOCOPIES 4,618 475 73 4,545 2%
POLICE DISCLOSURE REQUESTS 4,000 247 173 3,827 4%
ASSESSMENT SEARCH - - - - 0%
ENGINEERING FEES AND CHARGES 219,680 2,390 3,535 216,145 2%
ELECTION CANDIDATE FILING FEES 1,036 - - 1,036 0%
SNO-ISLE 58,667 14,445 - 58,667 0%
GENERAL MAINTENANCE SERVICES - - - - 0%
PASSPORTS AND NATURALIZATION FEES 11,000 - 2,025 8,975 18%
POLICE SERVICES SPECIAL EVENTS 26,000 - - 26,000 0%
OCDETF OVERTIME - 1,113 4,445 (4,445) 0%
CAMPUS SAFETY-EDM. SCH. DIST.12,300 - - 12,300 0%
WOODWAY-LAW PROTECTION 36,000 2,470 9,450 26,550 26%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
DRE REIMBURSEABLE - - - - 0%
DUI EMERGENCY FIRE SERVICES 700 - 20 680 3%
FIRE DISTRICT #1 STATION BILLINGS 28,503 13,304 - 28,503 0%
ADULT PROBATION SERVICE CHARGE 64,000 - 4,961 59,039 8%
ELECTRONIC MONITOR DUI - - - - 0%
BOOKING FEES 6,300 - 563 5,737 9%
FIRE CONSTRUCTION INSPECTION FEES 5,716 515 1,222 4,494 21%
EMERGENCY SERVICE FEES 24,575 - 1,525 23,050 6%
DUI EMERGENCY AID - - - - 0%
EMS TRANSPORT USER FEE 800,000 10 230 799,770 0%
POLICE - FINGERPRINTING 275 15 85 190 31%
CRIM CNV FEE DUI - - - - 0%
CRIM CONV FEE CT 5,700 - 353 5,347 6%
CRIM CONV FEE CN 2,000 - 93 1,907 5%
FIBER SERVICES 37,349 2,740 1,240 36,109 3%
INTERGOVERNMENTAL FIBER SERVICES 7,454 600 600 6,854 8%
FLEX FUEL PAYMENTS FROM STATIONS 218 171 116 102 53%
ANIMAL CONTROL SHELTER 6,616 515 250 6,366 4%
ZONING/SUBDIVISION FEE 95,950 5,820 3,387 92,563 4%
PLAN CHECKING FEES 310,000 12,275 61,901 248,099 20%
FIRE PLAN CHECK FEES 2,984 125 545 2,439 18%
PLANNING 1% INSPECTION FEE 1,630 - - 1,630 0%
S.E.P.A. REVIEW 6,980 485 1,095 5,885 16%
CRITICAL AREA STUDY 16,530 775 1,085 15,445 7%
DV COORDINATOR SERVICES 8,600 923 724 7,876 8%
SWIM POOL ENTRANCE FEES 61,000 - - 61,000 0%
GYM AND WEIGHTROOM FEES 5,500 633 515 4,985 9%
LOCKER FEES 350 - - 350 0%
SWIM CLASS FEES 32,000 - - 32,000 0%
INTERGOVERNMENTAL REVENUE-SSCCFH - - - - 0%
PROGRAM FEES 757,000 40,220 40,089 716,911 5%
TAXABLE RECREATION ACTIVITIES 120,000 13,491 10,471 109,529 9%
SWIM TEAM/DIVE TEAM 32,500 - - 32,500 0%
BIRD FEST REGISTRATION FEES 825 - - 825 0%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,902,614 - 69,597 1,833,017 4%
4,749,029 113,771 220,445 4,528,584 5%
CITY OF EDMONDS
REVENUES - GENERAL FUND
Packet Page 161 of 424
5
Page 3 of 3
Title
2014 Adopted
Budget
1/31/2013
Revenues
1/31/2014
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 11,000 - 759 10,241 7%
TRAFFIC INFRACTION PENALTIES 38,000 - 2,206 35,794 6%
NC TRAFFIC INFRACTION 310,000 - 23,025 286,975 7%
CRT COST FEE CODE LEG ASSESSMENT (LGA)25,000 - 1,837 23,163 7%
SPEEDING DOUBLE 330 - - 330 0%
NON-TRAFFIC INFRACTION PENALTIES 2,085 - 1,201 884 58%
OTHER INFRACTIONS '04 2,300 - 69 2,231 3%
PARKING INFRACTION PENALTIES 52,000 - 3,579 48,421 7%
PR-HANDICAPPED - - - - 0%
PARKING INFRACTION LOC - - - - 0%
PARK/INDDISZONE - - 39 (39) 0%
DWI PENALTIES 3,000 - 672 2,328 22%
DUI - DP ACCT 3,700 - 314 3,386 8%
CRIM CNV FEE DUI 700 - 46 654 7%
OTHER CRIMINAL TRAF MISDEM PEN - - 6 (6) 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,000 - 2,243 35,757 6%
CRIMINAL CONVICTION FEE CT - - 158 (158) 0%
OTHER NON-TRAF MISDEMEANOR PEN 100 - 1 99 1%
OTHER NON TRAFFIC MISD. 8/03 - - 442 (442) 0%
COURT DV PENALTY ASSESSMENT 1,900 - 100 1,800 5%
CRIMINAL CONVICTION FEE CN - - 70 (70) 0%
CRIMINAL COSTS-RECOUPMENTS 120,000 - 10,733 109,267 9%
PUBLIC DEFENSE RECOUPMENT 35,000 - 2,449 32,551 7%
COURT INTERPRETER COSTS 50 - 4 46 8%
BUS. LICENSE PERMIT PENALTY 4,000 - - 4,000 0%
MISC FINES AND PENALTIES 3,600 480 - 3,600 0%
650,765 480 49,953 600,812 8%
MISCELLANEOUS:
INVESTMENT INTEREST 88,200 - 1,066 87,134 1%
INTEREST ON COUNTY TAXES 1,281 11 47 1,234 4%
INTEREST - COURT COLLECTIONS 4,000 - 346 3,654 9%
PARKING 12,804 1,016 1,128 11,676 9%
SPACE/FACILITIES RENTALS 153,200 2,525 1,690 151,510 1%
BRACKET ROOM RENTAL 4,817 760 480 4,337 10%
LEASES LONG-TERM 159,335 15,682 14,394 144,941 9%
VENDING MACHINE/CONCESSION 5,500 163 321 5,179 6%
OTHER RENTS & USE CHARGES 8,400 - - 8,400 0%
DONATION/CONTRIBUTION - - - - 0%
PARKS DONATIONS 9,100 1,200 - 9,100 0%
BIRD FEST CONTRIBUTIONS 1,300 - - 1,300 0%
POLICE CONTRIUBTIONS FROM PRIV SOURCES - - - - 0%
PARKS GRANTS - PRIVATE SOURCES - - - - 0%
SALE OF JUNK/SALVAGE 1,200 - - 1,200 0%
SALES OF UNCLAIM PROPERTY 4,000 784 144 3,856 4%
CONFISCATED AND FORFEITED PROPERTY - 358 - - 0%
OTHER JUDGEMENT SETTLEMENT - - - - 0%
POLICE JUDGMENTS/RESTITUTION 477 - 78 399 16%
CASHIER'S OVERAGES/SHORTAGES 45 - 3 42 7%
OTHER MISC REVENUES 725,427 - 2,114 723,314 0%
SMALL OVERPAYMENT 68 - 2 66 3%
NSF FEES - PARKS & REC 150 - - 150 0%
NSF FEES - MUNICIPAL COURT 1,300 - 76 1,224 6%
NSF FEES - POLICE - - - - 0%
NSF FEES - DEVELOPMENT SERVICES DEPT - - - - 0%
FLEX-PLAN SERVICES FORFEITURES - - 0 (0) 0%
1,180,604 22,499 21,889 1,158,716 2%
TRANSFERS-IN:
INSURANCE RECOVERIES - - - - 0%
INTERFUND TRANSFER-IN (from 121)- - - - 0%
INTERFUND TRANSFER - In (From 104)- - - - 0%
INTERFUND TRANSFER (From 127)- - 0 (0) 0%
- - 0 (0) 0%
TOTAL GENERAL FUND REVENUE 36,154,919$ 1,527,723$ 1,704,063$ 34,450,856$ 5%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 162 of 424
6
Page 1 of 6
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 13,069,860$ 1,020,571$ 997,136$ 12,072,724$ 8%
OVERTIME 425,123 25,641 35,482 389,641 8%
HOLIDAY BUY BACK 201,026 802 - 201,026 0%
BENEFITS 4,658,896 345,067 383,464 4,275,432 8%
UNIFORMS 65,210 5,172 5,178 60,032 8%
SUPPLIES 376,613 8,100 18,004 358,609 5%
SMALL EQUIPMENT 215,404 342 4,108 211,296 2%
PROFESSIONAL SERVICES 2,112,044 79,605 49,566 2,062,478 2%
COMMUNICATIONS 203,230 5,901 2,522 200,708 1%
TRAVEL 33,685 134 (15) 33,700 0%
ADVERTISING 57,375 1,271 3,061 54,314 5%
RENTAL/LEASE 933,815 11,791 78,838 854,977 8%
INSURANCE 379,784 395,999 383,906 (4,122) 101%
UTILITIES 457,800 28,603 34,880 422,920 8%
REPAIRS & MAINTENANCE 349,835 35,266 101,069 248,766 29%
MISCELLANEOUS 353,406 44,322 41,541 311,865 12%
INTERGOVERNMENTAL SERVICES 8,316,935 2,014,061 1,976,653 6,340,282 24%
INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0%
ECA CONTINGENCY RESERVE - - - - 0%
EXCISE TAXES 6,452 267 327 6,125 5%
INTERFUND TRANSFER 4,171,087 - - 4,171,087 0%
MACHINERY/EQUIPMENT 40,000 21,257 - 40,000 0%
GENERAL OBLIGATION BOND PRINCIPAL 1,009,066 - - 1,009,066 0%
CAPITAL LEASES AND INSTALLMENT PURCHASES 64,654 - - 64,654 0%
OTHER DEBT - 478 479 (479) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 153,371 - - 153,371 0%
DEBT ISSUE COSTS - - - - 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
INTERFUND RENTAL - - - - 0%
38,034,671$ 4,044,650$ 4,116,199$ 33,918,472$ 11%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 312,774$ 26,123$ 21,944$ 290,830$ 7%
IN HOME LTC CLAIMS 183,337 - 7,850 175,487 4%
PROFESSIONAL SERVICES 7,000 - - 7,000 0%
MISCELLANEOUS 250 - - 250 0%
503,361$ 26,123$ 29,794$ 473,567$ 6%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS 300,000$ -$ -$ 300,000$ 0%
300,000$ -$ -$ 300,000$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 100 - - 100 0%
ADVERTISING 100 - - 100 0%
MISCELLANEOUS 7,700 - - 7,700 0%
8,000$ -$ -$ 8,000$ 0%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES -$ -$ -$ -$ 0%
PROFESSIONAL SERVICES 20,000 - - 20,000 0%
REPAIRS & MAINTENANENCE 668,200 493 - 668,200 0%
MISCELLANEOUS - - - - 0%
CONSTRUCTION PROJECTS 32,000 - - 32,000 0%
720,200$ 493$ -$ 688,200$ 0%
DRUG ENFORCEMENT FUND (104)
SUPPLIES -$ -$ -$ -$ 0%
FUEL CONSUMED 3,000 341 228 2,772 8%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,233 284 189 2,044 8%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 - - 20,000 0%
INTERGOVTL SVC 50,000 - - 50,000 0%
INTERFUND TRANSFER - - - - 0%
81,033$ 625$ 417$ 80,616$ 1%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 163 of 424
7
Page 2 of 6
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 446,344$ 37,024$ 34,480$ 411,864$ 8%
OVERTIME 18,400 3,144 3,084 15,316 17%
BENEFITS 214,311 16,053 16,207 198,104 8%
UNIFORMS 6,000 190 - 6,000 0%
SUPPLIES 240,000 56 821 239,179 0%
SMALL EQUIPMENT 26,000 - 1,724 24,276 7%
PROFESSIONAL SERVICES 13,700 - 3,797 9,903 28%
COMMUNICATIONS 2,500 172 208 2,292 8%
TRAVEL 1,000 - - 1,000 0%
ADVERTISING 350 - - 350 0%
RENTAL/LEASE 180,104 43 14,860 165,244 8%
INSURANCE 82,400 87,201 74,683 7,717 91%
UTILITIES 275,783 1,267 2,353 273,430 1%
REPAIRS & MAINTENANCE 45,000 - - 45,000 0%
MISCELLANEOUS 8,000 - - 8,000 0%
INTERGOVERNMENTAL SERVICES 2,000 - - 2,000 0%
INTERFUND TRANSFER 28,805 - - 28,805 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,149 - - 3,149 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 1,964 - - 1,964 0%
INTEREFUND RENTAL - - - 0%
1,595,810$ 145,150$ 152,216$ 1,443,594$ 10%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 2,022,300$ (270)$ 1,004$ 2,021,296$ 0%
MISCELLANEOUS - - - - 0%
INTERFUND TRANSFER OUT 384,043 - - 384,043 0%
LAND 373,000 - - 373,000 0%
CONST SURFACE CONST PROJECTS 6,162,200 - - 6,162,200 0%
INTERGOVERNMENTAL LOANS 72,203 - - 72,203 0%
INTEREST ON INTERGOVERNMENTAL LOANS 4,120 - - 4,120 0%
INTERFUND SERVICES 471,000 - - 471,000 0%
9,488,866$ (270)$ 1,004$ 9,487,862$ 0%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,200$ -$ -$ 4,200$ 0%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 135,000 1,800 - 135,000 0%
TRAVEL 75 - - 75 0%
ADVERTISING 4,000 - - 4,000 0%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,000 - 685 5,315 11%
INTERFUND TRANSFER - - - - 0%
152,575$ 1,800$ 685$ 151,890$ 0%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 16,000$ -$ -$ 16,000$ 0%
ADVERTISING 33,500 - - 33,500 0%
MISCELLANEOUS 500 - - 500 0%
INTERFUND TRANSFERS 4,000 - - 4,000 0%
CONSTRUCTION PROJECTS - - - - 0%
54,000$ -$ -$ 54,000$ 0%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,700$ -$ -$ 1,700$ 0%
SMALL EQUIPMENT - - - - 0%
PROFESSIONAL SERVICES 25,086 - - 25,086 0%
INTERFUND TRANSFER - - - - 0%
26,786$ -$ -$ 26,786$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 3,600$ 439$ 267$ 3,333$ 7%
3,600$ 439$ 267$ 3,333$ 7%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC 10,500$ -$ -$ 10,500$ 0%
ADVERTISING 4,500 - - 4,500 0%
MISCELLANEOUS 4,000 - - 4,000 0%
19,000$ -$ -$ 19,000$ 0%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 164 of 424
8
Page 3 of 6
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 30,000$ 4,464$ 5,846$ 24,154$ 19%
PROFESSIONAL SERVICES 195,000 (10,481) - 195,000 0%
ADVERTISING - - - - 0%
RENTAL/LEASE - - 3,379 (3,379) 0%
UTILITIES - - - - 0%
REPAIRS & MAINTENANCE 152,712 - - 152,712 0%
INTERFUND TRANSFER 800,000 - - 800,000 0%
CONSTRUCTION PROJECTS 200,000 - - 200,000 0%
INTERFUND SERVICES - - - - 0%
1,377,712$ (6,017)$ 9,225$ 1,368,487$ 1%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
MISCELLANEOUS 200,000$ -$ -$ 200,000$ 0%
INTERFUND TRANSFER 959,528 - - 959,528 0%
LAND - - - - 0%
GENERAL OBLIGATION BONDS 18,330 - - 18,330 0%
INTEREST 11,433 - - 11,433 0%
1,189,291$ -$ -$ 1,189,291$ 0%
GIFTS CATALOG FUND (127)
SUPPLIES 11,700$ 90$ 132$ 11,568$ 1%
PROFESSIONAL SERVICES 4,000 - - 4,000 0%
INTERFUND TRANSFER 2,500 - - 2,500 0%
18,200$ 90$ 132$ 18,068$ 1%
SPECIAL PROJECTS FUND (129)
PROFESSIONAL SERVICES 2,000$ -$ -$ 2,000$ 0%
CONSTRUCTION PROJECTS - - - - 0%
INTERFUND SERVICES 2,000 - - 2,000 0%
4,000$ -$ -$ 4,000$ 0%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 81,251$ 5,907$ 5,995$ 75,256$ 7%
OVERTIME 3,500 - 276 3,224 8%
BENEFITS 39,056 2,623 2,669 36,387 7%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 7,000 212 - 7,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 - - 20,000 0%
PROFESSIONAL SERVICES 1,000 - - 1,000 0%
COMMUNICATIONS 1,412 117 119 1,293 8%
TRAVEL 500 - - 500 0%
ADVERTISING 3,200 - 59 3,141 2%
RENTAL/LEASE 9,216 - 768 8,448 8%
UTILITIES 3,800 - - 3,800 0%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 360 554 3,446 14%
MACHINERY/EQUIPMENT - - - - 0%
INTERFUND RENTAL - - - - 0%
175,435$ 9,219$ 10,440$ 164,995$ 6%
PARKS CONSTRUCTION FUND (132)
SUPPLIES -$ -$ -$ -$ 0%
PROFESSIONAL SERVICES 4,000 - 79,927 (75,927) 1998%
INTERFUND TRANSFER - - - - 0%
LAND 700,000 - - 700,000 0%
CONSTRUCTION PROJECTS 1,790,000 - - 1,790,000 0%
INTERFUND SERVICES - - - - 0%
2,494,000$ -$ 79,927$ 2,414,073$ 3%
PARKS TRUST FUND (136)
INTERFUND TRANSFER -$ -$ -$ -$ 0%
-$ -$ -$ -$ 0%
SISTER CITY COMMISSION (138)
SUPPLIES 500$ -$ -$ 500$ 0%
TRAVEL 3,000 - - 3,000 0%
MISCELLANEOUS 1,000 63 - 1,000 0%
4,500$ 63$ -$ 4,500$ 0%
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES -$ 1,045$ -$ -$ 0%
INSURANCE 5,000 5,000 2,500 2,500 50%
INTERFUND TRANSFER 640,000 39,277 - 640,000 0%
INTERGOVTL SERVICES - - 47,323 (47,323) 0%
645,000$ 45,322$ 49,823$ 595,177$ 8%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 165 of 424
9
Page 4 of 6
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
LID FUND CONTROL (211)
INTERFUND TRANSFER 28,600$ -$ -$ 28,600$ 0%
28,600$ -$ -$ 28,600$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 854,667$ -$ -$ 854,667$ 0%
INTEREST 168,023 - - 168,023 0%
DEBT ISSUE COSTS - - - - 0%
1,022,690$ -$ -$ 1,022,690$ 0%
WATER FUND (421)
SALARIES AND WAGES 677,172$ 59,971$ 61,897$ 615,275$ 9%
OVERTIME 24,180 1,286 1,476 22,704 6%
BENEFITS 326,137 24,872 28,031 298,106 9%
UNIFORMS 6,800 190 - 6,800 0%
SUPPLIES 151,838 238 125 151,713 0%
FUEL CONSUMED - - - - 0%
WATER PURCHASED FOR RESALE 1,600,000 - - 1,600,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 112,000 4,596 - 112,000 0%
SMALL EQUIPMENT 10,500 - - 10,500 0%
PROFESSIONAL SERVICES 229,150 - 12,965 216,185 6%
COMMUNICATIONS 35,000 1,615 782 34,218 2%
TRAVEL 2,600 - - 2,600 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 104,820 107 8,592 96,228 8%
INSURANCE 66,869 67,607 65,068 1,801 97%
UTILITIES 40,000 2,011 8,671 31,329 22%
REPAIRS & MAINTENANCE 17,600 - - 17,600 0%
MISCELLANEOUS 307,880 22,271 35,993 271,887 12%
INTERGOVERNMENTAL SERVICES 30,000 4,891 5,071 24,929 17%
INTERFUND TAXES 920,881 - 91,447 829,434 10%
INTERFUND TRANSFER 292,830 - - 292,830 0%
MACHINERY/EQUIPMENT - - - - 0%
CONSTRUCTION PROJECTS 3,424,639 - - 3,424,639 0%
GENERAL OBLIGATION BONDS 2,115 - - 2,115 0%
REVENUE BONDS 306,140 - - 306,140 0%
INTERGOVERNMENTAL LOANS 45,839 - - 45,839 0%
INTEREST 275,912 - - 275,912 0%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 175 175 (175) 0%
INTERFUND SERVICES 459,102 - 19,490 439,612 4%
INTERFUND REPAIR - - - - 0%
9,470,504$ 189,830$ 339,783$ 9,130,721$ 4%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 166 of 424
10
Page 5 of 6
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 594,775$ 43,095$ 48,478$ 546,297$ 8%
OVERTIME 6,000 655 196 5,804 3%
BENEFITS 258,745 17,037 22,351 236,394 9%
UNIFORMS 6,500 - - 6,500 0%
SUPPLIES 58,333 21 3,652 54,681 6%
SMALL EQUIPMENT 4,000 - - 4,000 0%
PROFESSIONAL SERVICES 1,241,772 45,085 3,754 1,238,018 0%
COMMUNICATIONS 3,200 90 95 3,106 3%
TRAVEL 4,300 - - 4,300 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 213,612 43 17,302 196,310 8%
INSURANCE 8,089 8,407 36,035 (27,946) 445%
UTILITES 10,500 829 984 9,516 9%
REPAIR & MAINTENANCE 13,000 - 6,005 6,995 46%
MISCELLANEOUS 112,100 5,068 7,630 104,470 7%
INTERGOVERNMENTAL SERVICES 75,000 12,187 2,513 72,487 3%
INTERFUND TAXES AND OPERATING ASSESSMENT 295,973 - 21,590 274,383 7%
INTERFUND TRANSFER 54,291 - - 54,291 0%
CONSTRUCTION PROJECTS 1,921,842 - - 1,921,842 0%
GENERAL OBLIGATION BONDS 105,461 - - 105,461 0%
REVENUE BONDS 149,691 - - 149,691 0%
INTERGOVERNMENTAL LOANS 32,063 - - 32,063 0%
INTEREST 182,178 - - 182,178 0%
OTHER INTEREST & DEBT SERVICE COSTS - 83 84 (84) 0%
INTERFUND PROFESSIONAL SERVICES 579,381 - 19,572 559,809 3%
5,931,306$ 132,600$ 190,239$ 5,741,067$ 3%
SEWER FUND (423)
SALARIES AND WAGES 1,650,330$ 131,316$ 148,119$ 1,502,211$ 9%
OVERTIME 73,000 14,766 8,232 64,768 11%
BENEFITS 760,694 54,518 66,470 694,224 9%
UNIFORMS 11,400 - 590 10,810 5%
SUPPLIES 399,333 15,031 9,902 389,431 2%
FUEL CONSUMED 90,000 13,038 4,638 85,362 5%
SUPPLIES PURCHASED FOR INV OR RESALE - - - - 0%
SMALL EQUIPMENT 26,000 993 1,936 24,064 7%
PROFESSIONAL SERVICES 1,050,500 19,262 17,710 1,032,790 2%
COMMUNICATIONS 40,000 1,819 1,526 38,474 4%
TRAVEL 7,400 - - 7,400 0%
ADVERTISING 2,500 - - 2,500 0%
RENTAL/LEASE 149,968 254 11,957 138,011 8%
INSURANCE 155,006 156,092 128,145 26,861 83%
UTILITIES 1,170,600 35,673 69,071 1,101,529 6%
REPAIR & MAINTENANCE 175,000 1,239 13,287 161,713 8%
MISCELLANEOUS 217,935 16,425 11,315 206,620 5%
INTERGOVERNMENTAL SERVICES 408,889 4,891 38,503 370,387 9%
INTERFUND TAXES AND OPERATING ASSESSMENT 479,750 - 47,881 431,869 10%
INTERFUND TRANSFERS 1,168,346 - - 1,168,346 0%
MACHINERY/EQUIPMENT 449,500 - 449,500 0%
CONSTRUCTION PROJECTS 4,030,789 4,834 - 4,030,789 0%
GENERAL OBLIGATION BONDS 120,529 - - 120,529 0%
REVENUE BONDS 69,169 - - 69,169 0%
INTERGOVERNMENTAL LOANS 203,621 - - 203,621 0%
INTEREST 149,971 - - 149,971 0%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 41 41 (41) 0%
INTERFUND PROFESSIONAL SERVICES 854,823 42 30,771 824,052 4%
13,915,053$ 470,234$ 610,093$ 13,304,960$ 4%
BOND RESERVE FUND (424)
OTHER INTEREST & DEBT SERVICE COSTS -$ -$ -$ -$ 0%
REVENUE BONDS 160,000 - - 160,000 0%
INTEREST 680,816 - - 680,816 0%
840,816 - - 840,816 0%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 167 of 424
11
Page 6 of 6
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 203,962$ 11,249$ 16,993$ 186,969$ 8%
OVERTIME 1,000 143 - 1,000 0%
BENEFITS 89,965 5,511 7,792 82,173 9%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 96,500 - 1,993 94,507 2%
FUEL CONSUMED 1,000 3,310 - 1,000 0%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 361,700 - 1,785 359,915 0%
SMALL EQUIPMENT 8,000 109 852 7,148 11%
PROFESSIONAL SERVICES 1,000 329 - 1,000 0%
COMMUNICATIONS 3,000 100 105 2,895 4%
RENTAL/LEASE 14,484 66 1,148 13,336 8%
INSURANCE 32,701 32,700 35,893 (3,192) 110%
UTILITIES 14,000 829 1,410 12,590 10%
REPAIRS & MAINTENANCE 60,000 706 79 59,921 0%
MISCELLANEOUS 6,000 624 9 5,991 0%
INTERGOVERNMENTAL SERVICES 2,500 - - 2,500 0%
MACHINERY/EQUIPMENT 72,767 39,728 10,692 62,075 15%
INTERFUND RENTAL 10,000 - - 10,000 0%
979,579$ 95,404$ 78,751$ 900,828$ 8%
FIREMEN'S PENSION FUND (617)
BENEFITS 49,619$ 7,012$ 4,130$ 45,489$ 8%
PENSION AND DISABILITY PAYMENTS 38,796 21,242 2,609 36,187 7%
PROF SERVICES 1,200 - - 1,200 0%
89,615$ 28,254$ 6,739$ 82,876$ 8%
TOTAL EXPENDITURE ALL FUNDS 89,174,203$ 5,184,009$ 5,675,735$ 82,617,652$ 6%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 168 of 424
12
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 238,644$ 15,899$ 14,710$ 223,934$ 6%
OFFICE OF MAYOR 251,085 19,244 19,866 231,219 8%
HUMAN RESOURCES 339,938 19,264 27,275 312,663 8%
MUNICIPAL COURT 801,872 51,788 58,367 743,505 7%
CITY CLERK 537,273 37,741 40,227 497,046 7%
ADMINISTRATIVE SERVICES 1,645,285 149,844 189,053 1,456,232 11%
CITY ATTORNEY 552,900 45,000 32,000 520,900 6%
NON-DEPARTMENTAL 15,053,243 2,450,236 2,396,214 12,657,029 16%
POLICE SERVICES 8,823,704 664,290 681,573 8,142,131 8%
COMMUNITY SERVICES/ECONOMIC DEV.504,100 23,425 24,299 479,801 5%
DEVELOPMENT SERVICES 2,070,960 133,390 126,887 1,944,073 6%
PARKS & RECREATION 3,771,116 198,242 237,608 3,533,508 6%
PUBLIC WORKS 2,040,727 141,680 149,959 1,890,768 7%
FACILITIES MAINTENANCE 1,403,824 94,610 118,162 1,285,662 8%
38,034,671$ 4,044,653$ 4,116,199$ 33,918,472$ 11%
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 9,470,504$ 189,830$ 339,783$ 9,130,721$ 4%
STORM UTILITY FUND 5,931,306 132,599 190,239 5,741,067 3%
SEWER/WWTP UTILITY FUND 13,915,053 470,235 610,093 13,304,960 4%
BOND RESERVE FUND 840,816 - - 840,816 0%
30,157,679$ 792,664$ 1,140,115$ 29,017,564$ 4%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
Packet Page 169 of 424
13
Page 1 of 4
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 117,615$ 9,923$ 8,973$ 108,642$ 8%
OVERTIME 2,000 100 11 1,989 1%
BENEFITS 72,271 5,802 5,568 66,703 8%
SUPPLIES 2,000 - 28 1,972 1%
PROFESSIONAL SVC 10,000 - - 10,000 0%
COMMUNICATIONS 3,000 - - 3,000 0%
TRAVEL 2,500 35 - 2,500 0%
RENTAL/LEASE 490 39 31 459 6%
REPAIRS/MAINT 1,500 - - 1,500 0%
MISCELLANEOUS 27,268 - 99 27,169 0%
238,644$ 15,899$ 14,710$ 223,934$ 6%
OFFICE OF MAYOR
SALARIES 192,115$ 15,499$ 15,879$ 176,236$ 8%
OVERTIME - - - - 0%
BENEFITS 46,170 3,485 3,744 42,426 8%
SUPPLIES 2,000 104 - 2,000 0%
PROFESSIONAL SVC 1,500 - - 1,500 0%
COMMUNICATION 1,400 - - 1,400 0%
TRAVEL 2,000 - - 2,000 0%
RENTAL/LEASE 2,400 106 193 2,207 8%
REPAIR/MAINT 500 - - 500 0%
MISCELLANEOUS 3,000 50 50 2,950 2%
251,085$ 19,244$ 19,866$ 231,219$ 8%
HUMAN RESOURCES
SALARIES 194,389$ 11,572$ 14,648$ 179,741$ 8%
OVERTIME - - - - 0%
BENEFITS 59,339 3,856 5,221 54,118 9%
SUPPLIES 2,300 122 137 2,163 6%
SMALL EQUIPMENT 100 - - 100 0%
PROFESSIONAL SVC 61,000 3,533 701 60,299 1%
COMMUNICATIONS 700 - - 700 0%
TRAVEL 500 - - 500 0%
ADVERTISING 5,000 3 256 4,744 5%
RENTAL/LEASE 2,200 106 193 2,007 9%
REPAIR/MAINT 6,000 - 6,119 (119) 102%
MISCELLANEOUS 8,410 72 - 8,410 0%
339,938$ 19,264$ 27,275$ 312,663$ 8%
MUNICIPAL COURT
SALARIES 500,048$ 37,249$ 39,997$ 460,051$ 8%
OVERTIME - - - - 0%
BENEFITS 177,004 12,332 13,363 163,641 8%
SUPPLIES 9,400 545 468 8,932 5%
SMALL EQUIPMENT 2,500 - 236 2,264 9%
PROFESSIONAL SERVICES 69,000 855 3,573 65,427 5%
COMMUNICATIONS 2,600 - - 2,600 0%
TRAVEL 2,390 99 - 2,390 0%
RENTAL/LEASE 1,070 - 15 1,055 1%
REPAIR/MAINT 610 - - 610 0%
MISCELLANEOUS 37,250 708 715 36,535 2%
INTERGOVTL SVC - - - - 0%
801,872$ 51,788$ 58,367$ 743,505$ 7%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 170 of 424
14
Page 2 of 4
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 307,596$ 25,411$ 23,314$ 284,282$ 8%
BENEFITS 101,833 7,708 8,506 93,327 8%
SUPPLIES 10,237 356 1,252 8,985 12%
SMALL EQUIPMENT - - - - 0%
PROFESSIONAL SERVICES 24,107 792 327 23,780 1%
COMMUNICATIONS 50,000 1,000 - 50,000 0%
TRAVEL 1,000 - - 1,000 0%
ADVERTISING 4,200 949 122 4,078 3%
RENTAL/LEASE 20,000 1,335 1,336 18,664 7%
REPAIRS & MAINTENANCE 14,300 - 5,085 9,215 36%
MISCELLANEOUS 4,000 190 285 3,715 7%
537,273$ 37,741$ 40,227$ 497,046$ 7%
ADMINISTRATIVE SERVICES
SALARIES 771,709$ 55,419$ 88,880$ 682,829$ 12%
OVERTIME 6,667 272 - 6,667 0%
BENEFITS 255,363 17,981 23,098 232,265 9%
SUPPLIES 36,036 24 757 35,279 2%
SMALL EQUIPMENT 170,554 342 3,402 167,152 2%
PROFESSIONAL SERVICES 103,856 16,866 379 103,477 0%
COMMUNICATIONS 58,960 3,245 476 58,484 1%
TRAVEL 1,750 - - 1,750 0%
RENTAL/LEASE 8,904 591 983 7,921 11%
REPAIR/MAINT 180,986 32,762 67,874 113,112 38%
MISCELLANEOUS 10,500 1,085 3,205 7,295 31%
MACHINERY/EQUIPMENT 40,000 21,257 - 40,000 0%
1,645,285$ 149,844$ 189,053$ 1,456,232$ 11%
CITY ATTORNEY
PROFESSIONAL SVC 552,900$ 45,000$ 32,000$ 520,900$ 6%
MISC PROSECUTOR - - - - 0%
552,900$ 45,000$ 32,000$ 520,900$ 6%
NON-DEPARTMENTAL
SALARIES 278,171$ -$ -$ 278,171$ 0%
BENEFITS - UNEMPLOYMENT 25,000 2,931 8,481 16,519 34%
SUPPLIES 3,000 - - 3,000 0%
PROFESSIONAL SVC 287,347 5,000 5,288 282,059 2%
COMMUNICATIONS - - - - 0%
RENTAL/LEASE 3,600 3,600 3,600 - 100%
INSURANCE 379,784 395,999 383,906 (4,122) 101%
REPAIR & MAINTENANCE - - - - 0%
MISCELLANEOUS 55,708 32,869 27,598 28,110 50%
INTERGOVT SVC 8,236,003 2,009,092 1,966,535 6,269,468 24%
ECA LOAN PAYMENT 180,000 - - 180,000 0%
EXCISE TAXES 6,452 267 327 6,125 5%
INTERFUND TRANSFERS 4,171,087 - - 4,171,087 0%
GENERAL OBLIGATION BOND 1,009,066 - - 1,009,066 0%
INSTALLMENT PURCHASES 64,654 - - 64,654 0%
OTHER DEBT - - - - 0%
INTEREST ON LONG-TERM DEBT 153,371 - - 153,371 0%
DEBT ISSUANCE COSTS - - - - 0%
FISCAL AGENT FEES - 478 479 (479) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
15,053,243$ 2,450,236$ 2,396,214$ 12,657,029$ 16%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 171 of 424
15
Page 3 of 4
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 5,263,948$ 466,637$ 407,067$ 4,856,881$ 8%
OVERTIME 402,456 24,948 34,622 367,834 9%
HOLIDAY BUYBACK 201,026 802 - 201,026 0%
BENEFITS 1,962,070 151,150 163,845 1,798,225 8%
UNIFORMS 56,910 5,015 4,564 52,346 8%
SUPPLIES 87,500 2,112 8,798 78,702 10%
SMALL EQUIPMENT 15,900 - 387 15,513 2%
PROFESSIONAL SVC 114,287 4,894 4,944 109,343 4%
COMMUNICATIONS 25,592 332 359 25,233 1%
TRAVEL 14,300 - (15) 14,315 0%
ADVERTISING 375 - - 375 0%
RENTAL/LEASE 608,688 874 50,202 558,486 8%
REPAIR/MAINT 16,115 38 219 15,896 1%
MISCELLANEOUS 44,300 2,518 1,462 42,838 3%
INTERGOVTL SVC 10,237 4,970 5,119 5,119 50%
INTERFUND RENTAL - - - - 0%
INTERFUND REPAIRS - - - - 0%
8,823,704$ 664,290$ 681,573$ 8,142,131$ 8%
COMMUNITY SERVICES/ECON DEV.
SALARIES 216,742$ 17,812$ 18,068$ 198,674$ 8%
BENEFITS 68,668 5,205 5,891 62,777 9%
SUPPLIES 1,500 103 147 1,353 10%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SVC 141,900 - - 141,900 0%
COMMUNICATIONS 1,490 64 - 1,490 0%
TRAVEL 2,000 - - 2,000 0%
ADVERTISING 39,500 - - 39,500 0%
RENTAL/LEASE 2,000 106 193 1,807 10%
REPAIR/MAINT 500 - - 500 0%
MISCELLANEOUS 29,000 135 - 29,000 0%
504,100$ 23,425$ 24,299$ 479,801$ 5%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,255,706$ 96,159$ 88,130$ 1,167,576$ 7%
OVERTIME 1,300 25 240 1,060 18%
BENEFITS 459,602 33,999 33,024 426,578 7%
UNIFORMS 100 - - 100 0%
SUPPLIES 13,100 289 374 12,726 3%
SMALL EQUIPMENT 1,100 - - 1,100 0%
PROFESSIONAL SVC 265,800 171 615 265,185 0%
COMMUNICATIONS 4,600 97 73 4,527 2%
TRAVEL 1,600 - - 1,600 0%
ADVERTISING 4,000 74 160 3,840 4%
RENTAL/LEASE 38,152 1,478 2,872 35,280 8%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 25,400 1,098 1,399 24,001 6%
2,070,960$ 133,390$ 126,887$ 1,944,073$ 6%
ENGINEERING
SALARIES 1,203,904$ 83,626$ 86,485$ 1,117,419$ 7%
OVERTIME 5,000 - - 5,000 0%
BENEFITS 423,053 30,939 33,006 390,047 8%
UNIFORMS 360 - - 360 0%
SUPPLIES - - - - 0%
SMALL EQUIPMENT 2,200 - 83 2,117 4%
PROFESSIONAL SVC 5,000 - - 5,000 0%
COMMUNICATIONS 11,220 173 173 11,047 2%
TRAVEL 600 - - 600 0%
ADVERTISING - - - - 0%
RENTAL/LEASE 18,492 - 1,541 16,951 8%
REPAIR/MAINT 1,800 - - 1,800 0%
MISCELLANEOUS 15,000 1,030 862 14,138 6%
1,686,629$ 115,768$ 122,149$ 1,564,480$ 7%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 172 of 424
16
Page 4 of 4
Title
2014 Adopted
Budget
1/31/2013
Expenditures
1/31/2014
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 1,893,802$ 127,850$ 131,676$ 1,762,126$ 7%
OVERTIME 5,000 296 421 4,579 8%
BENEFITS 664,166 44,601 49,621 614,545 7%
UNIFORMS 5,340 158 188 5,152 4%
SUPPLIES 114,940 3,042 3,265 111,675 3%
SMALL EQUIPMENT 19,250 - - 19,250 0%
PROFESSIONAL SVC 475,147 2,494 1,739 473,408 0%
COMMUNICATIONS 28,818 384 371 28,447 1%
TRAVEL 4,545 - - 4,545 0%
ADVERTISING 4,300 244 2,522 1,778 59%
RENTAL/LEASE 170,019 3,479 13,030 156,989 8%
PUBLIC UTILITY 175,000 10,932 8,038 166,962 5%
REPAIR/MAINT 52,524 194 16,494 36,030 31%
MISCELLANEOUS 87,570 4,568 5,244 82,326 6%
MACHINERY/EQUIPMENT - - - - 0%
INTERGOVTL SVC 70,695 - 5,000 65,695 7%
3,771,116$ 198,242$ 237,608$ 3,533,508$ 6%
PUBLIC WORKS
SALARIES 250,358$ 20,021$ 20,696$ 229,662$ 8%
OVERTIME 200 - - 200 0%
BENEFITS 78,450 5,453 6,241 72,209 8%
SUPPLIES 7,600 125 69 7,531 1%
SMALL EQUIPMENT - - - - 0%
PROFESSIONAL SERVICES 200 - - 200 0%
COMMUNICATIONS 1,350 20 21 1,329 2%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 7,740 75 520 7,220 7%
PUBLIC UTILITY 2,800 218 259 2,541 9%
REPAIR/MAINT 1,000 - - 1,000 0%
MISCELLANEOUS 3,900 - 5 3,895 0%
354,098$ 25,912$ 27,811$ 326,287$ 8%
FACILITIES MAINTENANCE
SALARIES 623,757$ 53,393$ 53,324$ 570,433$ 9%
OVERTIME 2,500 - 188 2,312 8%
BENEFITS 265,907 19,625 23,856 242,051 9%
UNIFORMS 2,500 - 426 2,074 17%
SUPPLIES 87,000 1,280 2,709 84,291 3%
TRAVEL - - - - 0%
SMALL EQUIPMENT 3,000 - - 3,000 0%
PROFESSIONAL SERVICES - - - - 0%
COMMUNICATIONS 13,500 587 1,050 12,450 8%
RENTAL/LEASE 50,060 - 4,130 45,930 8%
PUBLIC UTILITY 280,000 17,453 26,583 253,417 9%
REPAIR/MAINT 73,500 2,272 5,279 68,221 7%
MISCELLANEOUS 2,100 - 618 1,482 29%
1,403,824$ 94,610$ 118,162$ 1,285,662$ 8%
TOTAL GENERAL FUND EXPENDITURES 38,034,671$ 4,044,653$ 4,116,199$ 33,918,472$ 11%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 173 of 424
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,781,844$ 1,781,844$ 1,704,062$ -4.37%
February 3,720,599 1,938,755 3,558,186 -4.37%
March 5,824,347 2,103,747 5,570,100 -4.37%
April 8,922,045 3,097,698 8,532,576 -4.37%
May 16,855,830 7,933,784 16,120,031 -4.37%
June 18,627,795 1,771,965 17,814,645 -4.37%
July 20,690,605 2,062,811 19,787,409 -4.37%
August 22,495,388 1,804,783 21,513,409 -4.37%
September 24,264,169 1,768,781 23,204,979 -4.37%
October 27,173,289 2,909,120 25,987,108 -4.37%
November 34,318,231 7,144,942 32,820,156 -4.37%
December 36,154,919 1,836,688 34,576,668 -4.37%
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 74,651$ 74,651$ 92,868$ 24.40%
February 120,737 46,087 150,201 24.40%
March 181,397 60,660 225,664 24.40%
April 256,711 75,314 319,357 24.40%
May 323,837 67,125 402,864 24.40%
June 398,387 74,550 495,607 24.40%
July 483,191 84,805 601,106 24.40%
August 578,011 94,819 719,065 24.40%
September 666,060 88,049 828,600 24.40%
October 768,001 101,941 955,419 24.40%
November 837,495 69,494 1,041,872 24.40%
December 902,243 64,748 1,122,421 24.40%
2014
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2014
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
-
8,000,000
16,000,000
24,000,000
32,000,000
40,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Current Year Budget Prior Year
Packet Page 174 of 424
18
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 428,831$ 428,831$ 444,169$ 3.58%
February 963,323 534,493 997,778 3.58%
March 1,363,952 400,629 1,412,736 3.58%
April 1,763,418 399,466 1,826,490 3.58%
May 2,251,403 487,985 2,331,928 3.58%
June 2,687,897 436,495 2,784,035 3.58%
July 3,127,170 439,272 3,239,019 3.58%
August 3,623,461 496,291 3,753,061 3.58%
September 4,086,398 462,937 4,232,556 3.58%
October 4,563,331 476,933 4,726,548 3.58%
November 5,078,747 515,416 5,260,398 3.58%
December 5,525,609 446,862 5,723,243 3.58%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 113,876$ 113,876$ 103,199$ -9.38%
February 239,319 125,442 216,881 -9.38%
March 342,980 103,661 310,823 -9.38%
April 436,459 93,479 395,537 -9.38%
May 512,262 75,803 464,233 -9.38%
June 565,759 53,498 512,715 -9.38%
July 607,696 41,937 550,720 -9.38%
August 638,725 31,029 578,840 -9.38%
September 666,716 27,990 604,206 -9.38%
October 696,005 29,289 630,749 -9.38%
November 746,459 50,453 676,472 -9.38%
December 819,286 72,827 742,471 -9.38%
2014
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
Packet Page 175 of 424
19
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 126,925$ 126,925$ 120,158$ -5.33%
February 249,682 122,757 236,371 -5.33%
March 386,065 136,384 365,483 -5.33%
April 499,602 113,536 472,967 -5.33%
May 645,057 145,456 610,668 -5.33%
June 768,223 123,165 727,267 -5.33%
July 895,235 127,013 847,508 -5.33%
August 1,037,189 141,953 981,894 -5.33%
September 1,143,101 105,912 1,082,159 -5.33%
October 1,286,698 143,597 1,218,101 -5.33%
November 1,381,314 94,616 1,307,673 -5.33%
December 1,544,793 163,479 1,462,436 -5.33%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 158,918$ 158,918$ 175,072$ 10.16%
February 320,172 161,254 352,716 10.16%
March 475,954 155,782 524,333 10.16%
April 631,990 156,035 696,229 10.16%
May 774,898 142,908 853,663 10.16%
June 885,438 110,541 975,440 10.16%
July 991,385 105,947 1,092,155 10.16%
August 1,087,004 95,619 1,197,494 10.16%
September 1,187,503 100,499 1,308,208 10.16%
October 1,274,792 87,289 1,404,370 10.16%
November 1,383,012 108,220 1,523,589 10.16%
December 1,490,394 107,382 1,641,886 10.16%
2014
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
Packet Page 176 of 424
20
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 429,754$ 429,754$ 489,005$ 13.79%
February 729,586 299,832 830,175 13.79%
March 1,147,622 418,036 1,305,846 13.79%
April 1,435,683 288,061 1,633,622 13.79%
May 1,858,183 422,500 2,114,373 13.79%
June 2,169,885 311,702 2,469,049 13.79%
July 2,657,881 487,996 3,024,325 13.79%
August 3,086,188 428,307 3,511,684 13.79%
September 3,680,575 594,387 4,188,019 13.79%
October 4,108,457 427,882 4,674,893 13.79%
November 4,610,786 502,330 5,246,480 13.79%
December 4,924,500 313,714 5,603,445 13.79%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 210,362$ 210,362$ 216,037$ 10.16%
February 663,443 453,081 681,343 10.16%
March 874,097 210,654 897,680 10.16%
April 1,061,161 187,064 1,089,791 10.16%
May 1,272,188 211,026 1,306,511 10.16%
June 1,459,452 187,265 1,498,828 10.16%
July 1,671,872 212,419 1,716,978 2.70%
August 2,138,683 466,812 2,196,384 2.70%
September 2,356,833 218,149 2,420,419 2.70%
October 2,549,604 192,771 2,618,392 2.70%
November 2,766,495 216,890 2,841,134 2.70%
December 2,959,725 193,230 3,039,577 2.70%
2014
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2014
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
Packet Page 177 of 424
21
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 434,795$ 434,795$ 479,087$ 10.19%
February 786,497 351,702 866,616 10.19%
March 1,218,216 431,719 1,342,313 10.19%
April 1,568,380 350,165 1,728,148 10.19%
May 2,004,398 436,018 2,208,582 10.19%
June 2,358,600 354,202 2,598,867 10.19%
July 2,803,274 444,674 3,088,838 10.19%
August 3,161,173 357,899 3,483,196 10.19%
September 3,614,263 453,090 3,982,441 10.19%
October 3,973,096 358,833 4,377,827 10.19%
November 4,416,998 443,903 4,866,950 10.19%
December 4,773,750 356,752 5,260,043 10.19%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2014
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
Packet Page 178 of 424
22
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 4,009,028$ 4,009,028$ 4,116,199$ 2.67%
February 6,714,409 2,705,381 6,893,901 2.67%
March 9,576,561 2,862,152 9,832,565 2.67%
April 12,966,981 3,390,420 13,313,620 2.67%
May 15,134,867 2,167,886 15,539,459 2.67%
June 18,629,693 3,494,826 19,127,709 2.67%
July 22,061,266 3,431,574 22,651,017 2.67%
August 24,775,159 2,713,893 25,437,459 2.67%
September 28,317,988 3,542,829 29,074,996 2.67%
October 30,840,079 2,522,092 31,664,509 2.67%
November 33,646,604 2,806,525 34,546,059 2.67%
December 38,034,671 4,388,067 39,051,429 2.67%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,592,498$ 2,592,498$ 2,396,214$ -7.57%
February 3,249,690 657,192 3,003,648 -7.57%
March 4,182,350 932,661 3,865,695 -7.57%
April 5,646,125 1,463,774 5,218,644 -7.57%
May 5,835,669 189,544 5,393,837 -7.57%
June 7,652,733 1,817,064 7,073,327 -7.57%
July 9,067,397 1,414,664 8,380,884 -7.57%
August 9,599,953 532,556 8,873,119 -7.57%
September 11,244,410 1,644,457 10,393,070 -7.57%
October 11,726,200 481,791 10,838,384 -7.57%
November 12,238,400 512,200 11,311,804 -7.57%
December 15,053,243 2,814,843 13,913,529 -7.57%
2014
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2014
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
-
5,000,000
10,000,000
15,000,000
20,000,000
25,000,000
30,000,000
35,000,000
40,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
-
2,000,000
4,000,000
6,000,000
8,000,000
10,000,000
12,000,000
14,000,000
16,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
Packet Page 179 of 424
23
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 17,436$ 17,436$ 14,710$ -15.64%
February 37,196 19,760 31,380 -15.64%
March 56,930 19,734 48,029 -15.64%
April 74,661 17,731 62,987 -15.64%
May 91,717 17,056 77,376 -15.64%
June 111,368 19,651 93,955 -15.64%
July 133,849 22,481 112,921 -15.64%
August 154,203 20,355 130,093 -15.64%
September 171,728 17,524 144,877 -15.64%
October 193,996 22,268 163,663 -15.64%
November 214,250 20,254 180,751 -15.64%
December 238,644 24,394 201,331 -15.64%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 21,493$ 21,493$ 19,866$ -7.57%
February 42,845$ 21,353$ 39,602 -7.57%
March 63,933$ 21,088$ 59,094 -7.57%
April 84,211$ 20,278$ 77,837 -7.57%
May 104,565$ 20,354$ 96,650 -7.57%
June 125,279$ 20,714$ 115,795 -7.57%
July 146,686$ 21,408$ 135,582 -7.57%
August 167,273$ 20,586$ 154,610 -7.57%
September 187,312$ 20,039$ 173,132 -7.57%
October 209,955$ 22,643$ 194,061 -7.57%
November 231,093$ 21,138$ 213,599 -7.57%
December 251,085$ 19,992$ 232,078 -7.57%
2014
City of Edmonds, WA
Monthly Expenditure Report-City Council
2014
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
-
50,000
100,000
150,000
200,000
250,000
300,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
-
50,000
100,000
150,000
200,000
250,000
300,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
Packet Page 180 of 424
24
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 25,061$ 25,061$ 27,275$ 8.83%
February 51,053 25,992 55,562 8.83%
March 82,419 31,366 89,698 8.83%
April 110,761 28,342 120,544 8.83%
May 139,685 28,924 152,023 8.83%
June 166,246 26,560 180,929 8.83%
July 194,102 27,857 211,246 8.83%
August 219,449 25,347 238,832 8.83%
September 250,557 31,107 272,687 8.83%
October 277,186 26,630 301,669 8.83%
November 301,236 24,050 327,843 8.83%
December 339,938 38,702 369,963 8.83%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 59,240$ 59,240$ 58,367$ -1.47%
February 125,452 66,212 123,604 -1.47%
March 193,525 68,074 190,676 -1.47%
April 262,436 68,911 258,571 -1.47%
May 327,513 65,077 322,690 -1.47%
June 396,410 68,897 390,573 -1.47%
July 459,812 63,402 453,041 -1.47%
August 527,281 67,468 519,516 -1.47%
September 590,660 63,379 581,961 -1.47%
October 658,527 67,868 648,830 -1.47%
November 725,443 66,915 714,760 -1.47%
December 801,872 76,429 790,063 -1.47%
2014
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2014
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
Packet Page 181 of 424
25
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 31,228$ 31,228$ 24,299$ -22.19%
February 79,858 48,630 62,140 -22.19%
March 120,498 40,640 93,763 -22.19%
April 160,175 39,677 124,636 -22.19%
May 202,169 41,994 157,313 -22.19%
June 238,460 36,292 185,552 -22.19%
July 289,258 50,797 225,079 -22.19%
August 325,255 35,997 253,089 -22.19%
September 363,564 38,309 282,898 -22.19%
October 405,237 41,673 315,325 -22.19%
November 441,049 35,812 343,191 -22.19%
December 504,100 63,051 392,253 -22.19%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,751$ 39,751$ 40,227$ 1.20%
February 81,417 41,666 82,392 1.20%
March 128,867 47,450 130,410 1.20%
April 170,636 41,769 172,678 1.20%
May 217,171 46,535 219,771 1.20%
June 257,997 40,826 261,085 1.20%
July 303,101 45,105 306,730 1.20%
August 347,896 44,795 352,061 1.20%
September 395,264 47,368 399,996 1.20%
October 442,040 46,776 447,332 1.20%
November 489,440 47,400 495,299 1.20%
December 537,273 47,833 543,705 1.20%
2014
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2014
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
-
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
-
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
Packet Page 182 of 424
26
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 64,335$ 64,335$ 58,589$ -8.93%
February 144,552 80,218 131,642 -8.93%
March 210,044 65,492 191,285 -8.93%
April 270,577 60,533 246,411 -8.93%
May 331,379 60,802 301,783 -8.93%
June 386,283 54,904 351,783 -8.93%
July 435,056 48,773 396,200 -8.93%
August 479,932 44,876 437,068 -8.93%
September 532,834 52,903 485,246 -8.93%
October 596,181 63,346 542,935 -8.93%
November 674,806 78,626 614,538 -8.93%
December 836,856 162,050 762,115 -8.93%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 76,488$ 76,488$ 130,464$ 70.57%
February 146,752 70,263 250,311 70.57%
March 212,713 65,961 362,820 70.57%
April 274,608 61,895 468,393 70.57%
May 335,512 60,905 572,276 70.57%
June 406,136 70,624 692,738 70.57%
July 470,869 64,733 803,151 70.57%
August 528,622 57,753 901,660 70.57%
September 592,790 64,168 1,011,110 70.57%
October 665,109 72,319 1,134,463 70.57%
November 735,415 70,306 1,254,382 70.57%
December 808,429 73,014 1,378,921 70.57%
2014
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Finance
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Current Year Budget Prior Year
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
Packet Page 183 of 424
27
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,075$ 46,075$ 32,000$ -30.55%
February 92,150 46,075 64,000 -30.55%
March 138,225 46,075 96,000 -30.55%
April 184,300 46,075 128,000 -30.55%
May 230,375 46,075 160,000 -30.55%
June 276,450 46,075 192,000 -30.55%
July 322,525 46,075 224,000 -30.55%
August 368,600 46,075 256,000 -30.55%
September 414,675 46,075 288,000 -30.55%
October 460,750 46,075 320,000 -30.55%
November 506,825 46,075 352,000 -30.55%
December 552,900 46,075 384,000 -30.55%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 694,882$ 694,882$ 681,573$ -1.92%
February 1,396,622 701,740 1,369,872 -1.92%
March 2,108,393 711,771 2,068,010 -1.92%
April 2,804,149 695,756 2,750,440 -1.92%
May 3,483,403 679,254 3,416,684 -1.92%
June 4,223,467 740,064 4,142,573 -1.92%
July 4,932,348 708,881 4,837,876 -1.92%
August 5,640,636 708,288 5,532,598 -1.92%
September 6,383,596 742,960 6,261,328 -1.92%
October 7,086,641 703,045 6,950,907 -1.92%
November 8,044,679 958,038 7,890,596 -1.92%
December 8,823,704 779,025 8,654,700 -1.92%
2014
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2014
City of Edmonds, WA
Monthly Expenditure Report-Police
-
100,000
200,000
300,000
400,000
500,000
600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
-
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
Packet Page 184 of 424
28
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 170,276$ 170,276$ 126,887$ -25.48%
February 340,092 169,817 253,431 -25.48%
March 531,051 190,959 395,731 -25.48%
April 697,374 166,322 519,671 -25.48%
May 862,135 164,761 642,448 -25.48%
June 1,021,496 159,361 761,202 -25.48%
July 1,188,307 166,811 885,506 -25.48%
August 1,364,813 176,506 1,017,035 -25.48%
September 1,536,033 171,219 1,144,625 -25.48%
October 1,720,704 184,671 1,282,239 -25.48%
November 1,892,427 171,723 1,410,204 -25.48%
December 2,070,960 178,533 1,543,244 -25.48%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 241,205$ 241,205$ 237,608$ -1.49%
February 506,543 265,338 498,989 -1.49%
March 789,900 283,357 778,120 -1.49%
April 1,064,350 274,449 1,048,477 -1.49%
May 1,352,419 288,069 1,332,250 -1.49%
June 1,692,292 339,874 1,667,054 -1.49%
July 2,126,300 434,008 2,094,590 -1.49%
August 2,556,813 430,513 2,518,682 -1.49%
September 2,881,981 325,168 2,839,001 -1.49%
October 3,166,611 284,630 3,119,386 -1.49%
November 3,427,357 260,745 3,376,243 -1.49%
December 3,771,116 343,759 3,714,876 -1.49%
2014
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
-
400,000
800,000
1,200,000
1,600,000
2,000,000
2,400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
Packet Page 185 of 424
29
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 29,205$ 29,205$ 27,811$ -4.77%
February 57,374 28,169 54,635 -4.77%
March 85,998 28,624 81,892 -4.77%
April 113,676 27,678 108,248 -4.77%
May 142,297 28,621 135,502 -4.77%
June 171,373 29,077 163,191 -4.77%
July 210,538 39,164 200,485 -4.77%
August 238,755 28,217 227,354 -4.77%
September 266,891 28,136 254,147 -4.77%
October 296,178 29,287 282,036 -4.77%
November 322,670 26,492 307,263 -4.77%
December 354,098 31,428 337,190 -4.77%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 109,605$ 109,605$ 118,162$ 7.81%
February 227,993 118,389 245,794 7.81%
March 355,993 127,999 383,787 7.81%
April 468,307 112,315 504,870 7.81%
May 582,514 114,207 627,994 7.81%
June 695,288 112,773 749,572 7.81%
July 808,084 112,796 871,175 7.81%
August 916,730 108,647 988,304 7.81%
September 1,037,456 120,725 1,118,455 7.81%
October 1,143,462 106,006 1,232,737 7.81%
November 1,263,956 120,494 1,362,639 7.81%
December 1,403,824 139,868 1,513,427 7.81%
2014
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2014
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
-
50,000
100,000
150,000
200,000
250,000
300,000
350,000
400,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
Packet Page 186 of 424
30
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 141,328$ 141,328$ 122,149$ -13.57%
February 284,851 143,523 246,195 -13.57%
March 425,519 140,668 367,773 -13.57%
April 566,539 141,021 489,657 -13.57%
May 705,064 138,525 609,383 -13.57%
June 842,371 137,307 728,056 -13.57%
July 980,085 137,714 847,082 -13.57%
August 1,118,739 138,654 966,919 -13.57%
September 1,262,413 143,675 1,091,096 -13.57%
October 1,412,650 150,236 1,220,945 -13.57%
November 1,552,007 139,357 1,341,390 -13.57%
December 1,686,629 134,622 1,457,743 -13.57%
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2014
-
200,000
400,000
600,000
800,000
1,000,000
1,200,000
1,400,000
1,600,000
1,800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
Packet Page 187 of 424
31
INVESTMENT PORTFOLIO SUMMARY
(a)
Term Purchase Purchase Maturity / Call **Yield to Weighted
Agency / Issuer Investment Type (months) Date Price Date Maturity Average
Washington State Local
Government Investment Pool
Investment Pool Various 25,508,247$ Various 0.11% 0.060%
Snohomish County
Investment Pool
Investment Pool Various 10,005,600$ Various 0.74% 0.158%
Opus Bank Certificate of
Deposit
24 9/17/2012 500,000 9/17/2014 0.60% 0.006%
FHLMC Bonds 60 12/28/2012 1,000,000 3/28/2014 **0.90% 0.019%
FHLMC Bonds 54 12/27/2012 1,000,000 3/27/2014 **0.75% 0.016%
FFCB Bonds 45 12/19/2012 1,000,000 3/9/2014 **0.54% 0.011%
US Bank
Checking Account
Checking 8,183,239
TOTAL 47,197,086$ 0.27%0.270%
Investment Mix % of Total
State Investment Pool 54.0% Current 6-month treasury rate 0.06%
Certificate of Deposit 1.1% Current State Pool rate 0.11%
Bonds 6.4% Blended Edmonds rate 0.27%
61.5%
(a) To maturity.
Summary
City of Edmonds
Investment Portfolio Summary
As of January 31, 2014
Packet Page 188 of 424
32
GENERAL FUND OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
001-General Fund 4,429,697$ 2,017,560$ -$ -$ (2,412,137)$
009-Leoff-Medical Ins. Reserve 440,744 411,088 - - (29,656)
011-Risk Management Fund 387,195 387,195 - - -
012 - Contingency Reserve Fund 5,410,691 5,412,434 - - 1,744
013-Mulitmodal Transportation FD 55,859 55,859 - - -
014-Historic Preservation Gift Fund 1,061 1,062 - - 0
016-Building Maintenance 64,762 64,762 - - -
Total General Fund 10,790,009$ 8,349,961$ -$ -$ (2,440,049)$
GENERAL
FUND
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$10.79
$8.35
-
2
4
6
8
10
12
14
16
Dec 2013 Jan 2014
Mi
l
l
i
o
n
s
General
Fund
General Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 189 of 424
33
GOVERNMENTAL FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
General Fund 10,790,009$ 8,349,961$ -$ -$ (2,440,049)$
Special Revenue 3,944,575 4,154,142 - - 209,567
Debt Service 57,162 57,177 - - 15
Total Governmental Funds 14,791,747$ 12,561,280$ -$ -$ (2,230,466)$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$10.79
$8.35
$3.94 $4.15
$0.06 $0.06 -
2
4
6
8
10
12
14
16
Dec 2013 Jan 2014
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group
$14.79
$12.56
-
6
12
18
24
Dec 2013 Jan 2014
Mi
l
l
i
o
n
s
Governmental Fund Balances
-Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 190 of 424
34
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
104 - Drug Enforcement Fund 91,432$ 106,527$ -$ -$ 15,095$
111 - Street Fund 106,344 57,757 - - (48,587)
112 - Combined Street Const/Improve (708,086) (694,906) - - 13,180
117 - Municipal Arts Acquis. Fund 431,932 431,482 - - (450)
118 - Memorial Street Tree 17,703 17,708 - - 6
120 - Hotel/Motel Tax Revenue Fund 97,790 102,256 - - 4,465
121 - Employee Parking Permit Fund 61,719 69,991 - - 8,272
122 - Youth Scholarship Fund 13,858 13,595 - - (263)
123 - Tourism Promotional Fund/Arts 67,447 68,985 - - 1,538
125 - Real Estate Tax 2 1,107,403 1,191,607 - - 84,204
126 - Real Estate Excise Tax 1 667,585 760,452 - - 92,868
127 - Gifts Catalog Fund 225,677 236,918 - - 11,242
129 - Special Projects Fund (21,802) (21,802) - - -
130 - Cemetery Maintenance/Improvement 71,453 75,326 - - 3,873
132 - Parks Construction Fund 725,213 747,593 - - 22,380
136 - Parks Trust Fund 150,334 150,383 - - 48
137 - Cemetery Maintenance Trust Fund 836,286 837,982 - - 1,696
138 - Sister City Commission 2,288 2,289 - - 1
Total Special Revenue 3,944,575$ 4,154,142$ -$ -$ 209,567$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$3.94 $4.15
-
1
2
3
4
5
6
7
8
Dec 2013 Jan 2014
Mi
l
l
i
o
n
s
Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 191 of 424
35
ENTERPRISE FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
421 - Water Utility Fund 12,436,715$ 12,688,945$ -$ -$ 252,231$
422 - Storm Utility Fund 8,001,750 8,077,117 - - 75,367
423 - Sewer/WWTP Utility Fund 36,863,680 36,918,346 - - 54,666
424 - Bond Reserve Fund 843,959 843,959 - - -
411 - Combined Utility Operation - 20,108 - 20,108
Total Enterprise Funds 58,146,104$ 58,548,475$ -$ -$ 402,371$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$20,108
$12,688,945
$8,077,117
$36,918,346
$843,959
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve
Enterprise Fund Balances as of January 31, 2014
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 192 of 424
36
SUMMARY OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
Governmental Funds 14,791,747$ 12,561,280$ -$ -$ (2,230,466)$
Enterprise Funds 58,146,104 58,548,475 - - 402,371
Internal Services Fund 6,798,112 6,842,861 - - 44,749
Pension Trust Fund 191,014 184,336 - - (6,678)
Total City-wide Total 79,926,976$ 78,136,952$ -$ -$ (1,790,024)$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$8,349,961
$106,527
$57,757
$431,482
$17,708
$102,256
$69,991
$13,595
$68,985
$1,191,607
$760,452
$236,918
$75,326
$747,593
$150,383
$837,982
$2,289
$8,744
$47,937
$496
$1 $2,000,000
General Fund
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
L.I.D. Fund Control
L.I.D. Guaranty Fund
2012 LTGO Debt Service Fund
Governmental Fund Balances as of January 31, 2014
(-$694,906)
(-$21,802)
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 193 of 424
37
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
511 - Equipment Rental Fund 6,798,112$ 6,842,861$ -$ -$ 44,749$
Total Internal Service Funds 6,798,112$ 6,842,861$ -$ -$ 44,749$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$6.80 $6.84
-
2
4
6
8
Dec 2013 Jan 2014
Mi
l
l
i
o
n
s
511 - Equipment Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 194 of 424
AM-6617 6. B.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:10 Minutes
Submitted For:Roger Neumaier Submitted By:Debra Sharp
Department:Finance
Committee: Finance Type:
Information
Subject Title
March 2014 Budget Amendment Ordinance
Recommendation
Forward to full Council for approval
Previous Council Action
None
Narrative
The first part of the budget amendment contains carry forward items from 2013. The departments would like to move the
expenditure appropriation from 2013 to 2014. Three of the General Fund amendments include grant revenue that was received
in prior years but not completely expended in 2013. One of the General Fund carry forward items is for the Code
re-organization that was budgeted for but not used in 2013. The Planning Department would like to consolidate the
unexpended funds with the $75,000 budgeted in 2014. The Building Department is asking for an increase to their professional
services budget based on increased permit revenues received in 2013 and workload increases in 2014.
There are two budget amendments included that were part of the 2014 Budget process. The transfer from REET 2 to the Parks
Construction Fund as a reserve for the Marsh Restoration project was included in the REET 2 budget but the transfer into the
Parks Construction Fund was not included. The transfer from the General Fund into Fund 617 was eliminated during the
budget process but the removal of the transfer into Fund 617 was not included.
A budget amendment is included regarding the refunding of the City's 2003 UTGO bond. The amendment includes budget
appropriation to receive the refinancing proceeds and payment to the Bank of New York. The amendment also includes
a transfer from the General Fund to a new debt service fund, (232) 2014 Debt Service Fund, for the debt service costs
associated with the refinancing and the new 2014 debt service amounts.
Other items included in the March budget amendment include the City's Wellness Program and new fitness room equipment.
The Street Department is asking to re-instate one full-time position that was eliminated in 2010. The majority of the
amendments pertain to construction and capital projects that were budgeted for in 2013 but not completed and need budget
appropriation moved from 2013 to 2014.
Attachments
March 2014 Budget Amendment
Form Review
Inbox Reviewed By Date
Finance Debra Sharp 02/25/2014 01:38 PM
Packet Page 195 of 424
City Clerk Scott Passey 02/25/2014 01:50 PM
Mayor Dave Earling 02/25/2014 02:10 PM
Finalize for Agenda Scott Passey 02/25/2014 02:15 PM
Form Started By: Debra Sharp Started On: 02/25/2014 12:13 PM
Final Approval Date: 02/25/2014
Packet Page 196 of 424
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3949 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2014
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3949 adopting the final budget for the
fiscal year 2014 is hereby amended to reflect the changes shown in Exhibits A, B, C, D, and E
adopted herein by reference.
Section 2. Council authorizes the Administrative Services Director the authority
to establish a new debt service fund – Fund 232 - 2014 Debt Service Fund.
Packet Page 197 of 424
2
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATE:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY ___
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Page 198 of 424
3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2014, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 3949 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________,2014.
CITY CLERK, SCOTT PASSEY
Packet Page 199 of 424
EXHIBIT “A”: Budget Amendments by Revenue (March 2014)
4
ORD. NO. ORD. NO. 2014
FUND FUND 3949 Amended
NO. DESCRIPTION 12/3/2013 Mar-14 Budget
001 General Fund 36,154,919$ 2,850,778$ 39,005,697$
009 Leoff-Medical Ins. Reserve 594,946 - 594,946
011 Risk Management Reserve Fund 903,858 - 903,858
012 Contingency Reserve Fund 527,115 - 527,115
013 Multimodal Transportation Fd.- - -
014 Historic Preservation Gift Fund 8,000 - 8,000
016 Building Maintenance 679,800 - 679,800
104 Drug Enforcement Fund 20,075 - 20,075
111 Street Fund 1,712,100 - 1,712,100
112 Combined Street Const/Improve 9,121,607 40,000 9,161,607
117 Municipal Arts Acquis. Fund 91,473 - 91,473
118 Memorial Street Tree 25 - 25
120 Hotel/Motel Tax Revenue Fund 54,140 - 54,140
121 Employee Parking Permit Fund 20,308 - 20,308
122 Youth Scholarship Fund 1,623 - 1,623
123 Tourism Promotional Fund/Arts 18,200 - 18,200
125 Park Acq/Improvement 904,343 - 904,343
126 Special Capital Fund 904,243 - 904,243
127 Gifts Catalog Fund 43,708 - 43,708
129 Special Projects Fund 4,000 - 4,000
130 Cemetery Maintenance/Improv 160,136 - 160,136
132 Parks Construction 1,340,000 200,000 1,540,000
136 Parks Trust Fund 186 - 186
137 Cemetery Maintenance Trust Fd 12,970 - 12,970
138 Sister City Commission 4,519 - 4,519
139 Transportation Benefit District 645,000 - 645,000
140 Business Improvement District - - -
211 Lid Fund Control 28,600 - 28,600
213 Lid Guaranty Fund 28,626 - 28,626
231 2012 LTGO Debt Service fund 1,022,689 - 1,022,689
232 2014 Debt Service Fund - 966,286 966,286
234 Ltgo Bond Debt Service Fund - - -
421 Water 6,241,818 7,778 6,249,596
422 Storm 3,530,158 100,000 3,630,158
423 Sewer / Treatment Plant 8,347,200 - 8,347,200
424 Bond Reserve Fund 840,816 - 840,816
511 Equipment Rental Fund 1,478,108 - 1,478,108
617 Firemen'S Pension Fund 174,379 (129,000) 45,379
Totals 75,619,688$ 4,035,842$ 79,655,530$
Packet Page 200 of 424
EXHIBIT “B”: Budget Amendments by Expenditure (March 2014)
5
ORD. NO. ORD. NO. 2014
FUND FUND 3949 Amended
NO.DESCRIPTION 12/3/2013 Mar-14 Budget
001 General Fund 38,034,671$ 2,983,252$ 41,017,923$
009 Leoff-Medical Ins. Reserve 503,361 - 503,361
011 Risk Management Reserve Fund 300,000 - 300,000
012 Contingency Reserve Fund - - -
013 Multimodal Transportation Fd.- - -
014 Historic Preservation Gift Fund 8,000 - 8,000
016 Building Maintenance 720,200 - 720,200
104 Drug Enforcement Fund 81,033 - 81,033
111 Street Fund 1,595,810 63,000 1,658,810
112 Combined Street Const/Improve 9,488,866 73,000 9,561,866
117 Municipal Arts Acquis. Fund 152,575 - 152,575
118 Memorial Street Tree - - -
120 Hotel/Motel Tax Revenue Fund 54,000 - 54,000
121 Employee Parking Permit Fund 26,786 - 26,786
122 Youth Scholarship Fund 3,600 - 3,600
123 Tourism Promotional Fund/Arts 19,000 - 19,000
125 Park Acq/Improvement 1,377,712 205,000 1,582,712
126 Special Capital Fund 1,189,291 - 1,189,291
127 Gifts Catalog Fund 18,200 - 18,200
129 Special Projects Fund 4,000 - 4,000
130 Cemetery Maintenance/Improv 175,435 - 175,435
132 Parks Construction 2,494,000 (205,000) 2,289,000
136 Parks Trust Fund - - -
137 Cemetery Maintenance Trust Fd - - -
138 Sister City Commission 4,500 - 4,500
139 Transportation Benefit District 645,000 - 645,000
140 Business Improvement District - - -
211 Lid Fund Control 28,600 - 28,600
213 Lid Guaranty Fund - - -
231 2012LTGO Debt Service Fund 1,022,690 - 1,022,690
232 2014 Debt Service Fund - 966,286 966,286
234 Ltgo Bond Debt Service Fund - - -
421 Water 9,470,504 159,620 9,630,124
422 Storm 5,931,306 634,743 6,566,049
423 Sewer / Treatment Plant 13,915,053 831,346 14,746,399
424 Bond Reserve Fund 840,816 - 840,816
511 Equipment Rental Fund 979,579 113,700 1,093,279
617 Firemen'S Pension Fund 89,615 - 89,615
Totals 89,174,203$ 5,824,947$ 94,999,150$
Packet Page 201 of 424
EXHIBIT “C”: Budget Amendment (March 2014)
6
Fund BARS Category Debit Credit Description
Carry Forwards from 2013
General Fund 001 000 41 565 50 49 00 Short Term Housing 660
General Fund 001 000 308 00 000 00 Beginning Fund Balance 660
General Fund 001 000 61 557 20 41 00 Professional Services 3,924
General Fund 001 000 308 00 000 00 Beginning Fund Balance 3,924
General Fund 001 000 62 524 10 41 00 Professional Services 55,000
General Fund 001 000 308 00 000 00 Beginning Fund Balance 55,000
General Fund 001 000 62 524 20 41 00 Professional Services 60,000
General Fund 001 000 308 00 000 00 Beginning Fund Balance 60,000
General Fund 001 000 64 571 23 35 00 Small Equipment 887
General Fund 001 000 308 00 000 00 Beginning Fund Balance 887
Water Utility 421 000 74 534 80 64 00 Equipment 49,849
Water Utility 421 000 308 00 000 00 Beginning Fund Balance 49,849
Water Utility 421 000 74 534 80 64 00 Equipment 14,661
Water Utility 421 000 74 534 80 34 30 Meter Inventory 3,206
Water Utility 421 000 74 534 80 34 20 Water Parts Inventory 15,610
Water Utility 421 000 308 00 000 00 Beginning Fund Balance 33,477
Equipment Rental 511 100 77 594 48 64 00 Equipment 69,000
Equipment Rental 511 100 308 00 000 00 Beginning Fund Balance 69,000
Equipment Rental 511 100 77 594 48 64 00 Equipment 15,000
Equipment Rental 511 100 308 00 000 00 Beginning Fund Balance 15,000
Street Construction 112 200 68 595 33 65 00 Construction 13,000
Street Construction 112 200 308 00 000 00 Beginning Fund Balance 13,000
Street Construction 112 200 68 595 33 65 00 Construction 40,000
Street Construction 112 200 68 595 33 91 00 Interfund Services 20,000
Street Construction 112 200 Grant # to be assigned 40,000
Street Construction 112 200 308 00 000 00 Beginning Fund Balance 20,000
Sewer Utility 423 000 75 594 35 65 30 Construction 65,000
Sewer Utility 423 000 75 594 35 91 30 Interfund Services 10,000
Sewer Utility 423 000 308 00 000 00 Beginning Fund Balance 75,000
Sewer Utility 423 000 75 594 35 65 30 Construction 367,900
Sewer Utility 423 000 75 594 35 91 30 Interfund Services 20,000
Sewer Utility 423 000 75 594 35 41 30 Professional Services 30,000
Sewer Utility 423 000 308 00 000 00 Beginning Fund Balance 417,900
Water Utility 421 000 74 594 34 65 10 Construction 16,300
Water Utility 421 000 74 594 34 91 10 Interfund Services 9,994
Water Utility 421 000 337 10 000 00 Interlocal from Lynnwood 7,778
Water Utility 421 000 308 00 000 00 Beginning Fund Balance 18,516
Water Utility 421 000 74 594 34 65 10 Construction 35,000
Water Utility 421 000 74 594 34 91 10 Interfund Services 15,000
Water Utility 421 000 308 00 000 00 Beginning Fund Balance 50,000
Stormwater Utility 422 000 72 594 31 41 20 Professional Services 8,200
Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 1,800
Stormwater Utility 422 000 308 00 000 00 Beginning Fund Balance 10,000
Stormwater Utility 422 000 72 594 31 41 20 Professional Services 42,000
Stormwater Utility 422 000 72 594 31 65 20 Construction 40,000
Stormwater Utility 422 000 308 00 000 00 Beginning Fund Balance 82,000
Allocate Ins. Money
from 2013 to 2014
North Stream Pipe
Abandonment-Puget
Drive
City-wide Drainage
Replacement
Meter Reading
Equipment
Domestic Violence
Victim Housing
Discovery Program
Laptop
Code Re-
organization
Building Prof.
Services
E-Z Valve
Installation Equip.
Frontier EG Grant
Reallocate B-fund
from 2013 to 2014
2013 CIPP
Rehabilitation
2012 SS
Replacement
Project
76th Ave Waterline
Replacement
2013 WL
Replacement
7th Avenue
Sidewalk
ADA Curb Ramp
Upgrade along 3rd
Avenue
Packet Page 202 of 424
EXHIBIT “C”: Budget Amendment (March 2014)
7
Department BARS Category Debit Credit
New Budget Amendments
General Fund 001 000 22 521 10 41 00 Professional Services 10,000
General Fund 001 000 39 508 00 00 00 Ending Fund Balance 10,000
General Fund 001 000 23 512 50 11 00 Salaries 51,927
General Fund 001 000 23 523 30 11 00 Salaries 51,927
General Fund 001 000 23 512 50 23 00 Benefits 29,916
General Fund 001 000 23 523 30 23 00 Benefits 29,916
General Fund 001 000 64 571 022 35 00 Small Equipment 23,792
General Fund 001 000 64 571 22 64 00 Equipment 15,721
General Fund 001 000 337 20 000 00 Verdant Interlocal 39,513
General Fund 001 000 66 518 30 11 00 Salaries 1,242
General Fund 001 000 66 518 30 23 00 Benefits 761
General Fund 001 000 39 508 00 00 00 Ending Fund Balance 2,003
General Fund 001 000 67 532 20 41 00 Professional Services 47,950
General Fund 001 000 341 82 000 00 Engr Fees and Charges 47,950
General Fund 001 000 39 591 21 71 11 Principal Payment 1,865,000
General Fund 001 000 39 592 21 83 11 Interest Payment 67,971
General Fund 001 000 39 597 21 55 32 Interfund Transfer 19,982
General Fund 001 000 39 597 21 55 32 Interfund Transfer 946,304
General Fund 001 000 393 00 000 00 Proceeds of Refunding 2,763,315
2014 Debt Serv Fund 232 000 39 592 21 84 00 Debt Service Costs 19,982
2014 Debt Serv Fund 232 000 39 591 21 77 00 Principal Payment 923,199
2014 Debt Serv Fund 232 000 39 592 21 83 00 Interest Payment 23,105
2014 Debt Serv Fund 232 000 397 21 001 00 Interfund Transfer 966,286
Street Fund 111 000 68 542 31 11 00 Salaries 35,000
Street Fund 111 000 68 542 31 23 00 Benefits 25,000
Street Fund 111 000 68 542 31 12 00 Overtime 3,000
Street Fund 111 000 68 508 00 00 00 Ending Fund Balance 63,000
Parks Construction 132 000 397 76 001 00 Interfund Transfer 200,000
Parks Construction 132 000 64 508 030 00 00 Ending Fund Balance 200,000
Firemen's Pension 617 000 397 17 001 00 Interfund Transfer 129,000
Firemen's Pension 617 000 51 508 00 00 00 Ending Fund Balance 129,000
Equipment Rental 511 100 77 594 48 64 00 Equipment 29,700
Equipment Rental 511 100 77 508 00 00 00 Ending Fund Balance 29,700
REET 2 125 000 64 594 76 41 90 Prof Serv to Other Fund 155,000
REET 2 125 000 64 508 00 00 00 Ending Fund Balance 155,000
Parks Construction 132 000 64 594 76 41 91 Prof Serv from other fund 155,000
Parks Construction 132 000 64 508 00 00 00 Ending Fund Balance 155,000
REET 2 125 000 64 594 76 41 90 Prof Serv to Other Fund 25,000
REET 2 125 000 64 508 00 00 00 Ending Fund Balance 25,000
Parks Construction 132 000 64 594 76 41 91 Prof Serv from other fund 25,000
Parks Construction 132 000 64 508 00 00 00 Ending Fund Balance 25,000
REET 2 125 000 64 594 76 41 90 Prof Serv to Other Fund 25,000
REET 2 125 000 64 508 00 00 00 Ending Fund Balance 25,000
Parks Construction 132 000 64 594 76 41 91 Prof Serv from other fund 25,000
Parks Construction 132 000 64 508 00 00 00 Ending Fund Balance 25,000
2003 UTGO
Refunding
Eliminate transfer
into Fund 617
Asst Police Chief
Vehicle
Constr Inspection
Swedish Hospital
Woodway Fields
Edmonds Marsh
Project
4th Avenue Cultural
Corridor Project
Fitness Room
Equipment
Facilities
Salary/Benefit
Adjustment
Re-instatement of
vacated street
position
Change from office
to probation budget
Add transfer into
Fund 132
Wellness Program
Packet Page 203 of 424
EXHIBIT “C”: Budget Amendment (March 2014)
8
Department BARS Category Debit Credit
New Budget Amendments Continued
Sewer Utility 423 000 75 594 35 65 30 Construction 838,446
Sewer Utility 423 000 75 594 35 65 30 Construction 464,600
Sewer Utility 423 000 75 594 35 41 30 Professional Services 15,000
Sewer Utility 423 000 75 594 35 91 30 Interfund Services 20,400
Sewer Utility 423 000 75 508 000 00 00 Ending Fund Balance 338,446
Stormwater Utility 422 000 72 594 31 41 20 Professional Services 47,000
Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 3,000
Stormwater Utility 422 000 334 003 102 20 Grant 50,000
Stormwater Utility 422 000 72 594 31 41 20 Professional Services 81,900
Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 3,100
Stormwater Utility 422 000 334 03 102 20 Grant 50,000
Stormwater Utility 422 000 72 508 00 00 00 Ending Fund Balance 35,000
Stormwater Utility 422 000 72 594 31 41 20 Professional Services 122,873
Stormwater Utility 422 000 72 508 00 00 00 Ending Fund Balance 122,873
Stormwater Utility 422 000 72 594 031 65 20 Construction 257,870
Stormwater Utility 422 000 72 594 31 91 20 Interfund Services 27,000
Stormwater Utility 422 000 72 508 00 00 00 Ending Fund Balance 284,870
Perrinville Creek
Flow Reduction
Connected Sumps
on 238th St to
Hickman Park
2013 SS
Replacement
Project
105th/106th ST SW
Drainage
Improvements
Perrinville Creek
High Flow Mgmt
Project
Packet Page 204 of 424
EXHIBIT “D”: Budget Amendment Summary (March 2014)
9
Fund Number
Change in
Beginning Fund
Balance Revenue Expense
Change in Ending
Fund Balance
001 120,471 2,850,778 2,983,252 (12,003)
111 - 63,000 (63,000)
112 33,000 40,000 73,000 -
125 - 205,000 (205,000)
132 - 200,000 (205,000) 405,000
232 - 966,286 966,286 -
421 151,842 7,778 159,620 -
422 92,000 100,000 634,743 (442,743)
423 492,900 831,346 (338,446)
511 84,000 - 113,700 (29,700)
617 - (129,000) - (129,000)
Total Change 974,213 4,035,842 5,824,947 (814,892)
Packet Page 205 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
10
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Short Term DV Housing 001.000.41.565.50.49.00 660
Total Expenditure Increase (Decrease)660$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
001 General Fund 001.000.308.00.00.00 (660)
Total Beginning Fund Balance (Increase) Decrease (660)$
ACOP James Lawless
Edmonds Police Department
Domestic Violence Victim Housing
In late December 2012, North SoundChurch donated $1,000 to Edmonds Police Department
to be used for short term housing for domestic violence victims. In 2013 the Police
Department's Domestic Violence Coordinator twice used the funds to arrange housing for
victims in crisis. As only $340 of the $1,000 was spent in 2013, the remaining $660 needs to
be budgeted in 2014, financed by fund balance.
Packet Page 206 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
11
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Prof Svcs 001.000.61.557.20.41.00 3,924
Total Expenditure Increase (Decrease)3,924$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
001 General Fund 001.000.308.00.000.00 (3,924)
Total Beginning Fund Balance (Increase) Decrease (3,924)$
Cindi Cruz
Community Services
Frontier EG Grant
The City of Edmonds received $10,000 as part of the Verizon Franchise Agreement in 2008. To
date there has been a total of $6,076.10 spent resulting in a balance of $3,923.90. The request is
to carry forward this amount into 2014 to be spent as part of upgrades to the video recording
system in the City Council Chambers.
Packet Page 207 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
12
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 Dev Svcs / Admin Prof Services 001.000.62.524.10.41.00 55,000
Total Expenditure Increase (Decrease)55,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
001 General Fund 001.000.308.00.000.00 (55,000)
Total Beginning Fund Balance (Increase) Decrease (55,000)$
Rob Chave
Development Services
Code Re-organization Budget
The Council budgeted $75,000 in 2013 and another $75,000 in 2014 for the code
reorganization project.
Of the 2013 budget, $40,000 was earmarked for legal review of the development code, and
the balance was to be used for code work (primarily in improving the presentation and
online accessibility of the codes). Of the total budgeted amount, $20,000 was spent in 2013
on the legal review; the balance of the work has continued and will be completed in the first
half of 2014. The online work (primarily to be accomplished by Code Publishing) can be
initiated soon, but the bulk of that work will need to wait for a more complete code draft,
which will happen at the end of this year (2014).
The purpose of this budget amendment is to consolidate the unexpended funds budgeted in
2013 ($55,000) with the $75,000 budgeted for the project in 2014. With the $55,000 carried
forward from 2013, the total amount allocated for the code reorganization in 2014 will be
$130,000. This will be a high priority for the new Development Services Director.
Packet Page 208 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
13
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 Dev Svcs / Building Prof Services 001.000.62.524.20.41.00 60,000
Total Expenditure Increase (Decrease)60,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
001 General Fund 001.000.308.00.000.00 (60,000)
Total Beginning Fund Balance (Increase) Decrease (60,000)$
Rob Chave
Development Services
Building Professional Services
2013 revenue from building permit and review fees exceeded budget estimates by over
$150,000. This unexpected revenue windfall served to increase the beginning fund balance
going into 2014. At the same time, building review and permit activity is at a very high level,
especially at this early point in the year. We are already behind in our review times, and
there are a number of very important projects that need to be permitted in a timely manner
(an example is the hospital expansion).
Our proposal is to address the permitting backlog by engaging in more outside reviews (i.e.
contracting for outside plan review services). By using some of the unanticipated additional
revenue from permitting activity in 2013, this will enable us to address the current plan
review needs without hiring additional in-house staff. Hopefully the amount requested will
carry us through the current high volume of permit activity.
Packet Page 209 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
14
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Minor Equipment 001.000.64.571.23.35.00 887
Total Expenditure Increase (Decrease)887$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
001 General Fund 001.000.308.00.000.00 (887)
Total Beginning Fund Balance (Increase) Decrease (887)$
Renee McRae
Parks, Recreation & Cultural Services
Discovery Programs Laptop
At the time the 2014 budget was prepared, we did not anticipate the need for a new laptop
for the Discovery Programs. In late 2013, the Hubbard Family Foundation awarded the
Discovery Programs with $887 for a new laptop. On January 15, 2014, IT ordered the new
laptop. This amendment is requesting budget appropriation in the amount of $887 to the
Discovery Program's minor equipment line.
Packet Page 210 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
15
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
421 Water Utility Equipment 421.000.74.534.80.64.00 49,849
Total Expenditure Increase (Decrease)49,849$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
421 Water Utility 421.000.308.00.000.00 (49,849)
Total Beginning Fund Balance (Increase) Decrease (49,849)$
Jim Waite
Water
E-Z Valve Installation Machine
The E-Z Valve was budgeted in 2013 and ordered in 2013. The machine did not get delivered until
2014. Please move the budget appropriation for the E-Z Valve from the 2013 budget to the 2014
budget.
Packet Page 211 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
16
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
421 Water Utility Equipment 421.000.74.534.80.64.00 14,661
421 Water Utility Meter Inventory 421.000.74.534.80.34.30 3,206
421 Water Utility Water Parts Inv. 421.000.74.534.80.34.20 15,610
Total Expenditure Increase (Decrease)33,477$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
421 Water Utility 421.000.308.00.000.00 (33,477)
Total Beginning Fund Balance (Increase) Decrease (33,477)$
Jim Waite
Water
Meter Reading Equipment
The water meter reading equipment was budgeted in 2013 and ordered in 2013. The
equipment did not get delivered until 2014. Please move the budget appropriation for the
Meter Reading Equipment from the 2013 budget to the 2014 budget.
Packet Page 212 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
17
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
511 Equipment Rental Equipment 511.100.77.594.48.64.00 69,000
Total Expenditure Increase (Decrease)69,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
511 Equipment Rental 511.100.308.00.000.00 (69,000)
Total Beginning Fund Balance (Increase) Decrease (69,000)$
Mike Adams
Fleet Maintenance
Reallocate B-Fund monies from 2013 to 2014
The replacement vehicle for Unit #21-SWR was ordered in October of 2013 and included in
the 2013 budget appropriation. The vehicle was not received until January of 2014. Budget
appropriation needs to be reallocated from the 2013 equipment budget to the 2014
equipment budget in the amount of $69,000. The vehicle is part of the B-Fund replacement
program.
Packet Page 213 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
18
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
511 Equipment Rental Equipment 511.100.77.594.48.64.00 15,000
Total Expenditure Increase (Decrease)15,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
511 Equipment Rental 511.100.308.00.000.00 (15,000)
Total Beginning Fund Balance (Increase) Decrease (15,000)$
Mike Adams
Fleet Maintenance
Allocate Insurance Money from 2013 to 2014
When submitting the 2014 budget, the Fleet Manager did not realize the insurance proceeds
received in 2013 needed to be carried forward as part of the budget process. A budget
appropriation in the amount of $15,000 is needed to replace a wrecked vehicle that received
insurance proceeds in 2013. $13,000 of the vehicle costs were included in the 2014 budget
for the replacement of Unit # 411-POL for a total of $28,000. This vehicle is part of the B-
Fund replacement program.
Packet Page 214 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
19
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
112 Street Const Fund Const 112.200.68.595.33.65.00 13,000
Total Expenditure Increase (Decrease)13,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
112 Street Const Fund 112.100.308.00.000.00 (13,000)
Total Beginning Fund Balance (Increase) Decrease (13,000)$
Rob English
Public Works
7th Avenue Sidewalk
In 2013, a budget amendment was approved for $15,100 to construct 104 feet of new
sidewalk, curb and gutter and a pedestrian curb ramp. The property owner at 220th 7th
Ave agreed to contribute approximately $3,000 to build the new sidewalk with the City
paying for the curb and gutter replacement and the pedestrian curb ramp. The project was
advertised for construction bids in fall 2013 and the bids received were too high.
The City agreed to rebid the project and the property owner decided to hire his own private
contractor to build the sidewalk. The City received the low bid of $12,450 in December 2013
to build its portion of the project and construction started in January 2014.
This amendment will program $13,000 into the 2014 Budget to pay for the completed work.
Packet Page 215 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
20
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
112 Street Construction Fund Construction 112.200.68.595.33.65.00 40,000
112 Street Construction Fund Interfund Services 112.200.68.595.33.91.00 20,000
Total Expenditure Increase (Decrease)60,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
112 Street Construction Fund Grant (40,000)
Total Revenue (Increase) Decrease (40,000)$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
112 Street Construction Fund 112.100.308.00.000.00 (20,000)
Total Beginning Fund Balance (Increase) Decrease (20,000)$
Rob English
Public Works
ADA Curb Ramp Upgrade along 3rd Avenue
In 2013, the City secured a grant for $50,000 for the upgrade of ADA curb ramps along 3rd
Ave. W from Main St. to Pine St. In January 2014, the City secured an additional $40,000 in
grant funding for this project. This amendment will program $60,000 of additional budget
authority in 2014. The costs will be offset by the $40,000 grant and $20,000 of unspent
2013 funds for this project.
Packet Page 216 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
21
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 65,000
423 Sewer Utility Fund Interfund Services 423.000.75.594.35.91.30 10,000
Total Expenditure Increase (Decrease)75,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
423 Sewer Utility Fund 423.000.308.00.000.00 (75,000)
Total Beginning Fund Balance (Increase) Decrease (75,000)$
Rob English
Public Works Department
2013 CIPP Rehabilitation
The 2013 amended budget included $220,778 for this project and the actual expenditure
was $117,412. This amendment will program $75,000 of unspent 2013 funds to the 2014
Budget to complete the remaining construction work and close-out the project.
Packet Page 217 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
22
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 367,900
423 Sewer Utility Fund Interfund Svcs 423.000.75.594.35.91.30 20,000
423 Sewer Utility Fund Professional Svcs 423.000.75.594.35.41.30 30,000
Total Expenditure Increase (Decrease)417,900$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
423 Sewer Utility Fund Begin Fund Bal 423.000.308.00.000.00 (417,900)
Total Beginning Fund Balance (Increase) Decrease (417,900)$
Rob English
Public Works
2012 SS Replacement Project
This amendment will provide additional sewer utility funds for the 2012 Sanitary Sewer
Replacement Project. The amendment will program unspent funds from 2013 and ending
fund balance funds to match the current budget needed to complete the project.
Packet Page 218 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
23
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
421 Water Utility Fund Construction 421.000.74.594.34.65.10 16,300
421 Water Utility Fund Interfund Services 421.000.74.594.34.91.10 9,994
Total Expenditure Increase (Decrease)26,294$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
421 Water Utility Fund Lynnwood 421.000.337.10.000.00 (7,778)
Total Revenue (Increase) Decrease (7,778)$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
421 Water Utility Fund 421.000.308.00.000.00 (18,516)
Total Beginning Fund Balance (Increase) Decrease (18,516)$
Rob English
Public Works
76th Ave Waterline Replacement
The amendment will provide additional water utility funds for the 76th Ave project. The
project is currently in the final payment and closeout phase. This amendment will program
unspent funds from 2013 to complete the closeout process.
Packet Page 219 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
24
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
421 Water Utility Fund Construction 421.000.74.594.34.65.10 35,000
421 Water Utility Fund Interfund Services 421.000.74.594.34.91.10 15,000
Total Expenditure Increase (Decrease)50,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
421 Water Utility Fund 421.000.308.00.000.00 (50,000)
Total Beginning Fund Balance (Increase) Decrease (50,000)$
Rob English
Public Works
2013 WL Replacement
The 2013 amended budget included $1,574,720 for this project and the actual expenditure
was $1,425,292. This amendment will program $50,000 of unspent 2013 funds to the 2014
Budget to complete the remaining construction work and close-out the project.
Packet Page 220 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
25
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
422 Stormwater Utility Fund Professional Serv. 422.000.72.594.31.41.20 8,200
422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 1,800
Total Expenditure Increase (Decrease)10,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
422 Stormwater Utility Fund Begin Fund Balance 422.000.308.00.000.00 (10,000)
Total Beginning Fund Balance (Increase) Decrease (10,000)$
Jerry Shuster
Public Works - Engineering
North Stream Pipe Abandonment-Puget Dr
The Northstream Pipe Abandonment Project could not be completed in 2013 due to staff
priorities and workload. The 2013 budget for this study was $10,000 and this amendment
will program the unspent 2013 funds into the 2014 Budget.
Packet Page 221 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
26
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
422 Stormwater Utility Fund Professional Serv 422.000.72.594.31.41.20 42,000
422 Stormwater Utility Fund Construction 422.000.72.594.31.65.20 40,000
Total Expenditure Increase (Decrease)82,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Beginning Fund Balance (Increase) Decrease
Fund Fund Title BARS Number Amount
422 Stormwater Utility Fund Begin Fund Balance 422.000.308.00.000.00 (82,000)
Total Beginning Fund Balance (Increase) Decrease (82,000)$
Jerry Shuster
Public Works - Engineering
City-wide Drainage Replacement
City-Wide Drainage Replacement, Extension: Annually, the Stormwater Capital Fund has
this project as a line item . This item is used to solve emerging stormwater issues and
results in one or more projects. In late August and early September 2013, we had several
large storm events that exposed some weakness in the City's stormwater management
system. Since these storms occurred towards the end of the year, the projects will extend
into 2014. For 2014 this includes the North Shellbarger Basin Improvements and the
Northstream InletImprovements.
The 2013 budget for this project was $149,000 and this amendment will program $82,000 of
the unspent 2013 funds into the 2014 Budget.
Packet Page 222 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
27
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Professional Services 001.000.22.521.10.41.00 10,000
Total Expenditure Increase (Decrease)10,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
001 General Fund 001.000.39.508.00.00.00 (10,000)
Total Ending Fund Balance Increase (Decrease)(10,000)$
Mary Ann Hardie
Human Resources
Wellness Program
These funds will be used toward the development of the City's Wellness program (promoted
through the City's Wellness Committee) to include an incentive program for employees to
encourage them to create, maintain and improve health through the Wellness program's
various nutrition, education and fitness activities . The Wellness program may include guest
speaker costs, materials costs as well as small incentives for completing fitness goals (such as
t-shirts, water bottles, etc.).
The net impact of a wellness program would be to have healthier, productive employees
with less stress and health issues, to lower lost work days and potentially lower L & I injury
costs and medical insurance utilization costs (which affect our bottom line premium costs).
The 2013 ending fund balance in the HR professional services line item was $48,000. We
propose to use $10,000 of this to fund the Wellness program for 2014.
Packet Page 223 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
28
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Salary 001.000.23.512.50.11.00 (51,927)
001 General Salary 001.000.23.523.30.11.00 51,927
001 General Benefit 001.000.23.512.50.23.00 (29,916)
001 General Benefit 001.000.23.523.30.23.00 29,916
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-$
Joan Ferebee
Edmonds Municipal Court
Change from office to probation budget
The salary and benefit for one court clerk is to be changed from the office administration to
probation. This will decrease the office administrative budget by $81,843 and increase the
probation budget by $81,843. The effective date is 1/1/2014.
Packet Page 224 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
29
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Small Equipment 001.000.64.571.22.35.00 23,792
001 General Fund Equipment 001.000.64.571.22.64.00 15,721
Total Expenditure Increase (Decrease)39,513$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Verdant Interlocal 001.000.337.20.000.00 (39,513)
Total Revenue (Increase) Decrease (39,513)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-$
Renee McRae
Parks, Recreation & Cultural Services Dept
Fitness Room Equipment
Late last year, we submitted a Building Healthy Communities Fund grant application to the
Verdant Health Commission to upgrade our fitness room equipment. The grant was approved,
and on January 21, 2014, City Council approved the Interlocal Agreement allowing us to accept
the funds and move forward with the purchase of the equipment and the development of
programming to help seniors to live healthy and active lives. This amendment is requesting
budget appropriation in the amount of $23,792 to the Recreation minor equipment line and
$15,720 to the Recreation equipment line.
Packet Page 225 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
30
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Salary 001.000.66.518.30.11.00 1,242
001 General Fund Benefits 001.000.66.518.30.23.00 761
Total Expenditure Increase (Decrease)2,003$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
001 General Fund 001.000.39.508.00.00.00 (2,003)
Total Ending Fund Balance Increase (Decrease)(2,003)$
Jim Stevens
Facilities Maintenance
Salary/Benefit Adjustment
Pursuant to the TeamstersCBA Section A.1.2.1 employees of the Public Works Department
Facilities Maintenance Division shall receive a 2% wage premium on days they are assigned
to work in restricted areas of the Edmonds Police Department because of the necessity of
passing a fingerprint-based background check. Originally this only applied to custodial staff
working unsupervised inside the police department. Too late for inclusion in the 2014
budget process, the police determined this requirement extended to any employees with
keys to access secure areas. This meant the premium would also extend to the four
maintenance crew in Facilities Maintenance for shifts in which they worked in these areas.
An examination of the work records for the previous year has shown that one shift of every
four, on average, is worked inside the police department. So, the fiscal impact of this wage
premium (2%)needs to be included as a 0.5% adjustment to both the hourly rates and the
benefit rates of these employees. This is the reaon for adjustment to the 2014 budget
requested here.
Packet Page 226 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
31
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Professional Serv 001.000.67.532.20.41.00 47,950
Total Expenditure Increase (Decrease)47,950$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Engr Fees and Charg 001.000.341.82.000.00 (47,950)
Total Revenue (Increase) Decrease (47,950)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-$
Rob English
Public Works
Constr Inspection -Swedish Hospital Utilities
Swedish Hospitalwill be relocating and improving existing City water, sewer and stormwater
utilities as part of their expansion project in 2014. Their project will relocate or add 2,760
feet of waterline, 260 feet of sewerline and 565 feet of stormwater utilities within the
Swedish Hospital site.
The City'sEngineering Division is responsible for providing construction inspection on utility
work related to private development. These inspections are typically completed with city
staff. The size of Swedish Hospital's utility project and the required number of inspection
hours is more than what can be provided by existing staff.
This amendment will provide $47,950 of additional funding to hire a consultant to complete
the required inspections. The cost for these services will be offset by permit revenue
collected from Swedish Hosptial.
Packet Page 227 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
32
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Principal Pymt 001.000.39.591.21.71.11 1,865,000
001 General Fund Interest Pymt 001.000.39.592.21.83.11 (67,971)
001 General Fund Transfer 001.000.39.597.21.55.32 19,982
232 2014 Debt Service Fund Debt Service Costs 232.000.39.592.21.84.00 19,982
001 General Fund Transfer 001.000.39.597.21.55.32 946,304
232 2014 Debt Service Fund Principal Pymt 232.000.39.591.21.77.00 923,199
232 2014 Debt Service Fund Interest Pymt 232.000.39.592.21.83.00 23,105
Total Expenditure Increase (Decrease)3,729,601$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Proceeds of Refund 001.000.393.00.000.00 (2,763,315)
232 2014 Debt Service Fund Transfer 232.000.397.21.001.00 (966,286)
Total Revenue (Increase) Decrease (3,729,601)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-$
Deb Sharp
Finance
2003 UTGO Refunding
In January 2014 the City refunded the 2003 UTGO bond. This amendment increases the
budget appropriation in the General Fund to payoff the existing 2003 UTGO debt service
which totals $2,743,333. The amendment also transfers the new debt service costs to the
newly created Fund 232 (2014 Debt Service Fund) and gives budget appropriation for the
2014 debt service principal and interest payment and the 2014 debt service costs.
Packet Page 228 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
33
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
111 Street Fund Salaries 111.000.68.542.31.11.00 35,000
111 Street Fund Benefits 111.000.68.542.31.23.00 25,000
111 Street Fund Overtime 111.000.68.542.31.12.00 3,000
Total Expenditure Increase (Decrease)63,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
111 Street Fund 111.000.68.508.00.00.00 (63,000)
Total Ending Fund Balance Increase (Decrease)(63,000)$
Tod Moles
Street Department, Public Works
Re-instatement of vacated position
The street department wishes to re-instate a FTE position that was lost due to an employee
transfer back in March, 2010. The loss of manpower and the increase in daily surface repairs
(pot holes, crack sealing, vegetation control) has left the division struggling to keep up with
day to day maintenance needs.
Packet Page 229 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
34
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
132 Parks Construction Transfer 132.000.397.76.001.00 (200,000)
Total Revenue (Increase) Decrease (200,000)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
132 Parks Construction 132.000.64.508.30.00.00 200,000
Total Ending Fund Balance Increase (Decrease)200,000$
Debra Sharp
Finance
Add Transfer into Fund 132
During the 2014 budget process, the Council made a motion to reserve $200K for the Marsh
Restoration. There was budget added for the transfer out of the General Fund into Fund
132 (Parks Construction Fund) but the other side of the transaction was not budgeted. A
budget amendment is needed to transfer the funds into Fund 132.
Packet Page 230 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
35
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
617 Firemen's Pension Transfer 617.000.397.17.001.00 129,000
Total Revenue (Increase) Decrease 129,000$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
617 Firemen's Pension 617.000.51.508.00.00.00 (129,000)
Total Ending Fund Balance Increase (Decrease)(129,000)$
Debra Sharp
Finance
Eliminate Transfer into Fund 617
During the 2014 budget process, the Council eliminated the transfer from the General Fund
to Fund 617 (Firemen's Pension Fund). Along with eliminating the transfer from the General
Fund, an amendment is needed to eliminate the transfer into Fund 617.
Packet Page 231 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
36
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
511 Equipment-Rental Equipment 511.100.77.594.48.64.00 29,700
Total Expenditure Increase (Decrease)29,700$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
511 Equipment Rental 511.100.77.508.00.00.00 (29,700)
Total Ending Fund Balance Increase (Decrease)(29,700)$
Mike Adams
Fleet Maintenance
Replacement Vehicle for Asst Police Chief
In July 2012 Assistant Police Chief Gerry Gannon retired and the job position was not filled.
His vehicle was used to replace a detective's vehicle, unit #251-POL, that was surplused. The
replacement funds for unit #251-POL remain in the B-Fund reserve.
During the 2014 budget process , Council approved filling the second Assistant Police Chief
position. Budget appropriation is needed in the amount of $29,700 to purchase a new
assistant police chief vehicle. The funds are in the B-Fund reserve and will come from ending
fund balance.
Packet Page 232 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
37
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
125 REET 2 PS To Other Fund 125.000.64.594.76.41.90 155,000
132 Parks Construction PS from Other Fund 132.000.64.594.76.41.91 (155,000)
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
125 REET 2 125.000.64.508.00.00.00 (155,000)
132 Parks Construction Fund 132.000.64.508.00.00.00 155,000
Total Ending Fund Balance Increase (Decrease)-$
Sarah Sherman
Parks, Recreation and Cultural Services
Woodway Fields
Moving funds collected in 2012 and 2013 from the Real Estate Excise Tax 2, Parks and
Recreation to the 2014 Parks Construction fund for the Woodway Field Project to be
expended in 2014 on the first phase of improvements to the fields.
Packet Page 233 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
38
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
125 REET 2 PS To Other Fund 125.000.64.594.76.41.90 25,000
132 Parks Construction PS from Other Fund 132.000.64.594.76.41.91 (25,000)
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
125 REET 2 125.000.64.508.00.00.00 (25,000)
132 Parks Construction Fund 132.000.64.508.00.00.00 25,000
Total Ending Fund Balance Increase (Decrease)-$
Sarah Sherman
Parks, Recreation and Cultural Services
Edmonds Marsh Project
Moving funds collected in 2012 and 2013 from the Real Estate Excise Tax 2, Parks and
Recreation to the 2014 Parks Construction fund for the Edmonds Marsh Project to be
expended in 2014.
Packet Page 234 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
39
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
125 REET 2 PS To Other Fund 125.000.64.594.76.41.90 25,000
132 Parks Construction PS from Other Fund 132.000.64.594.76.41.91 (25,000)
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
125 REET 2 125.000.64.508.00.00.00 (25,000)
132 Parks Construction Fund 132.000.64.508.00.00.00 25,000
Total Ending Fund Balance Increase (Decrease)-$
Sarah Sherman
Parks, Recreation and Cultural Services
Fourth Avenue Cultural Corridor Project
Moving funds collected in 2012 and 2013 from the Real Estate Excise Tax 2, Parks and
Recreation to the 2014 Parks Construction fund for the Fourth Avenue Cultural Corridor
Project to be expended in 2014.
Packet Page 235 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
40
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 838,446
423 Sewer Utility Fund Construction 423.000.75.594.35.65.30 (464,600)
423 Sewer Utility Fund Professional Svcs 423.000.75.594.35.41.30 (15,000)
423 Sewer Utility Fund Interfund Svcs 423.000.75.594.35.91.30 (20,400)
Total Expenditure Increase (Decrease)338,446$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
423 Sewer Utility Fund 423.000.75.508.00.00.00 (338,446)
Total Ending Fund Balance Increase (Decrease)(338,446)$
Rob English
Public Works
2013 SS Replacement Project
This amendment will provide additional sewer utility funds for the 2013 Sanitary Sewer
Replacement Project. The amendment will program unspent funds from 2013, $300,000 in
bond proceeds and transfer $500,000 in funds from the Citywide CIPP Sewer Rehab project
which had $529,600.
Packet Page 236 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
41
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
422 Stormwater Capital Professional Serv 422.000.72.594.31.41.20 47,000
422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 3,000
Total Expenditure Increase (Decrease)50,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
422 Stormwater Capital Grant 422.000.334.03.102.20 (50,000)
Total Revenue (Increase) Decrease (50,000)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-$
Jerry Shuster
Public Works - Engineering
Perrinville Creek High Flow Management Project
The Perrinville Creek LID Retrofit Preliminary Design Project is funded by a grant from the
Department of Ecology received in the fall of 2013 and it did not get into the 2014 budget. The
grant revenue of $50,000 will pay for the project. The total project budget is $50,000.
Packet Page 237 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
42
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
422 Stormwater Utility Fund Professional Serv 422.000.72.594.31.41.20 81,900
422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 3,100
Total Expenditure Increase (Decrease)85,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
422 Stormwater Utility Fund Grant 422.000.334.03.102.20 (50,000)
Total Revenue (Increase) Decrease (50,000)$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
422 Stormwater Utility Fund Ending Fund Balance 422.000.72.508.00.00.00 (35,000)
Total Ending Fund Balance Increase (Decrease)(35,000)$
Jerry Shuster
Public Works - Engineering
105th/106th St. SW Drainage Improvements
This project was in the 2011-2016 Capital Improvement Plan (SWEdmonds Study Project 4).
Interim fixes provided relief to residents on a short term basis. Grant funds from the
Department of Ecology were made available for a low impact development solution. The
project will infiltrate the majority of storm water run-off from this 10 acre neighborhood.
Packet Page 238 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
43
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
422 Stormwater Utility Fund Professional Serv 422.000.72.594.31.41.20 122,873
Total Expenditure Increase (Decrease)122,873$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Stormwater Capital
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
422 Stormwater Utility Fund 422.000.72.508.00.00.00 (122,873)
Total Ending Fund Balance Increase (Decrease)(122,873)$
Jerry Shuster
Public Works - Engineering
Perrinville Creek Flow Reduction Retrofit
The Perrinville Creek Stormwater Flow Reduction Retrofit Study schedule was delayed in
2013 due to extended review times by the Department of Ecology. The 2013 budget for this
study was $200,000. Also, the City received a grant for this project from Ecology for
$188,772 in late 2013. The 2013 actual expenditures were $87,963, $20,000 of this amount
was paid for by the grant (this grant reveue was not in the 2013 budget). This left $132,037
of budget authority unspent in 2013.
The 2014 budget has $172,772 programmed for this project. The current estimate for
completing 2014 is $295,645. An additional $122,873 is being programmed to complete the
study.
Packet Page 239 of 424
EXHIBIT “E”: Budget Amendments (March 2014)
44
Prepared By:
Department:
Description on Budget Amendment Summary:
Budget Amendment Detailed Description:
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
422 Stormwater Utility Fund Construction 422.000.72.594.31.65.20 257,870
422 Stormwater Utility Fund Interfund Services 422.000.72.594.31.91.20 27,000
Total Expenditure Increase (Decrease)284,870$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
422
Total Revenue (Increase) Decrease -$
Ending Fund Balance Increase (Decrease)
Fund Fund Title BARS Number Amount
422 Stormwater Utility Fund 422.000.72.508.00.00.00 (284,870)
Total Ending Fund Balance Increase (Decrease)(284,870)$
Jerry Shuster
Public Works - Engineering
Connected Sumps on 238th St. to Hickman Park
The SW Edmonds-ConnectedSumps on 238th St. to Hickman Park project has been separated
into two phases in the 2014 Budget. The first phase is the Infiltration project behing the
church and the installation of storwater injection well in the alley behind 17th PL SW. The
second phase is the drainage improvements that will be built with the 238th St. sidewalk
project.
This amendment is for Phase I and includes completing the design in-house and construction.
Theextent of the project was not known in the fall of 2013 and a place holder budget of
$89,290 was included in the 2014 budget. The total cost to get to 100% design is $3,000 and
constuction is now estimated at $343,160 + $27,000 in staff time. The difference, $280,870
can be paid for by the stormwater utility fund.
Packet Page 240 of 424
AM-6619 6. C.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:15 Minutes
Submitted For:Council Submitted By:Jana Spellman
Department:City Council
Review Committee: Committee Action:
Type: Information
Information
Subject Title
Review the cost to have the minutes of committee meetings taped and transcribed.
Recommendation
Previous Council Action
N/A
Narrative
During a number of Committee Meetings, questions have arisen regarding the degree of context in meeting minutes. In years
past, the Finance Committee minutes were either not being taken or not being transcribed correctly so the Finance Committee
currently uses a minute taker/transcriber to prepare those minutes.
In previous years, all Council Committee minutes were prepared by staff members that attended meetings and action minutes
were taken. It has been suggested that Ms. Jeanie Dines, who takes the Council Meeting minutes, prepare minutes for the
Parks/Planning/Public Works and Public Safety Personnel Committees by transcribing those meetings from digital recordings.
Depending on the length and the subject matter of the meeting, for every hour recorded it can take up to 1.5 to 1.75 hours to
transcribe. The rate for Ms. Dines to complete the transcription is $33 per hour (flat fee) times the hours required to transcribe.
To transcribe non-complication subject matters it takes approximately 1.5 hours for every hour of recording time. For
complicated subject matters it takes approximately 1.75 hours for every hour of recording time.
Cost Example:
Non-complicated subject matters: 1 hour recording x 1.5 hrs. to transcribe x $33 hourly rate =$49.50
Complicated subject matters: 1 hour recording x 1.75 hrs. to transcribe x $33 hourly rate = $57.75
The cost to transcribe from digital recordings rises or declines depending on the length of the meeting.
The total hours for both the PPP and PS/P Committee meetings in 2013 was 31.60.
Cost Estimate:
Non-complicated subject matters: 31.60 x 1.50 x $33 = $1,564.20
Complicated subject matters: 31.60 x 1.75 x $33 = $1,824.90
Estimated total cost for 2014: $3,389.10
The Professional Services budget line item has $10,000 budgeted for 2014.
A second approach as suggested in the attached memo from the City Clerk is the taping of minutes and not transcribing word
for word and the cost would be approximately $2,000. In the book by Anne Macfarlane Mastering Council Meetings (page
26-29) she states that summary minutes are sufficient for committee meetings as committee minutes should capture the
Packet Page 241 of 424
“governing bodies” actions. If more detail is desired or a dispute arises the “who said or what” can be attained from the public
via the electronic record.
Fiscal Impact
Fiscal Year:2014
Revenue:
Expenditure:$3,389.10
Fiscal Impact:
If this service is approved by Council, it will be paid from the Council's Professional Services budget line item. The current
balance in that line item is $10,000.
Attachments
Attach 1: 2013 Length of PPP - PS-P Committee Meetings
Attach 2: Passey Suggest for Summary Minutes
Attach 3: Approved 01-07-14 Minutes
Attach 4: Summary 01-07-14 Minutes
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 02/27/2014 12:07 PM
Mayor Dave Earling 02/27/2014 12:18 PM
Finalize for Agenda Scott Passey 02/27/2014 01:27 PM
Form Started By: Jana Spellman Started On: 02/26/2014 04:15 PM
Final Approval Date: 02/27/2014
Packet Page 242 of 424
2013 Length of Meetings
for
Parks/Planning/Public Works and Public Safety/Personnel Committees
2013 PPP Committee 2013 PP/S Committee
Date Meeting Length Meeting Length
Jan .4 .2
Feb 1.5 1.5
Mar .8 1.7
Apr 2.0 1.1
May 1.4 1.0
June 1.5 .6
July 1.2 2.1
Aug 1.9 2.5
Sept 1.7 1.9
Oct 1.9 No adjournment time in minutes.
Nov 2.0 .5
Dec 1.0 1.2
Total 17.3 14.3
Avg 1.4 1.3
Prepared by Jeanie Dines
Packet Page 243 of 424
Date: February 28, 2014
To: Edmonds City Council
From: Scott Passey, City Clerk
Subject:
Council meeting minutes
In a culture where citizens demand a greater level of openness and transparency from their
elected officials, Edmonds is among many cities that record their Council meetings and make
them available for online viewing. At the same time, many cities have abandoned the practice of
producing detailed meeting minutes in favor of producing action or summary minutes. In an era
of limited budgets and emphasis on financial sustainability, it is difficult for many cities to
justify the expense of producing detailed minutes when the audio/video record is already
available. City councils and staff members alike see detailed minutes as a wasteful attempt to
duplicate what is already in the record.
Action or summary minutes are sufficient to accurately capture a governing body’s actions
because the purpose of minutes is to preserve a record of “what happened”, as opposed to “what
was said”. If more detail is desired, or if a dispute arises about “who said what to whom”, the
public can immediately avail themselves of the electronic record.
Recently, staff received an inquiry about the possibility of audio-recording Council committee
meetings and hiring the City’s minutes-writer to produce more detailed minutes. Rather than
devoting more resources to minutes, I recommend the Council consider recording its committee
meetings and posting them to the City website. Then, the minutes can be produced in an
abbreviated form -- either action or summary minutes. Given the collective cost and time to
produce, review, edit, and approve the weekly minutes, all done by the staff, Council, and the
public, the City could save countless hours and thousands of dollars each year by switching to
summary minutes. For comparison purposes, I have attached a copy of the Council’s January 7,
2014 Approved Minutes (21 pages), along with a summary version (9 pages).
The estimated startup cost to record Council committee meetings is approximately $2,000, which
would cover the cost to purchase three (3) digital audio recorders. Staff could be trained to
record the meetings and upload the files to the City website the following day. By switching to
summary minutes for all Council meetings, the startup cost could be recovered in the first six
months of implementation by the reduction in hourly fees for minutes-writing. However, the
more significant benefit to the City is greater transparency as well as a long-term savings of time
and money. A more comprehensive discussion in support of summary minutes can be found on
pages 26-29 in the book Mastering Council Meetings, by Ann Macfarlane.
MEMORANDUM
Packet Page 244 of 424
EDMONDS CITY COUNCIL APPROVED MINUTES
January 7, 2014
The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Thea Ocfemia, Student Representative
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Carrie Hite, Parks & Recreation Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
2. CONVENE IN EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING PER RCW
42.30.140(4)(b)
At 6:37 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
collective bargaining per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last
approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Police Chief Al
Compaan, Assistant Police Chief Jim Lawless, and City Clerk Scott Passey. The executive session
concluded at 6:48 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:03 p.m. and led the flag salute.
3. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS
Snohomish County Councilmember Stephanie Wright administered the oath of office to Councilmember
Fraley-Monillas.
Mayor Earling administered the oath of office to Councilmembers Peterson and Johnson.
4. APPROVAL OF AGENDA
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COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
5. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 17, 2013
B. APPROVAL OF CLAIM CHECKS #206030 THROUGH #206167 DATED DECEMBER
19, 2013 FOR $504,268.61 AND CLAIM CHECKS #206168 THROUGH #206316 DATED
DECEMBER 31, 2013 FOR $1,166,526.79. APPROVAL OF PAYROLL DIRECT
DEPOSIT AND CHECKS #60710 THROUGH #60724 FOR $446,416.70, BENEFIT
CHECKS #60708, #60725 THROUGH #60731 AND WIRE PAYMENTS OF $191,180.66
FOR THE PERIOD DECEMBER 1, 2013 THROUGH DECEMBER 15, 2013. APPROVAL
OF PAYROLL DIRECT DEPOSIT AND CHECKS #60732 THROUGH #60745 FOR
$453,567.56, BENEFIT CHECKS #60746 THROUGH #60757 AND WIRE PAYMENTS
OF $376,791.95
C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KYLE
BLACKWELL ($1,172.81), JACK LANUM (AMOUNT UNDETERMINED), AND
CLAIRE HEDMAN ($1,791.12)
D. APPROVAL OF WSLCB DECEMBER 2013 LIQUOR LICENSE RENEWALS
E. RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR HER SERVICE
AS COUNCIL PRESIDENT
F. APPROVAL OF BOND COUNSEL CONTRACT FOR AUTHORIZED REFUNDING OF
UTGO BONDS
G. AUTHORIZATION FOR MAYOR TO EXECUTE CONTRACT WITH PIONEER
CABLE, INC. IN THE AMOUNT OF $201,598 FOR THE CITYWIDE SAFETY
IMPROVEMENTS PROJECT AND AUTHORIZE A $22,400 MANAGEMENT
RESERVE FOR CHANGES OR UNFORESEEN CONDITIONS DURING
CONSTRUCTION
6. SELECTION OF COUNCIL PRESIDENT FOR 2014
Mayor Earling read the procedures for election of the Council President: Edmonds City Code Section
1.02.031 states the City Council shall elect a Council President and Council President Pro Tem at the first
Council meeting of each year. Unless the Council adopts a motion directing an alternative procedure,
nominations and elections of these offices will be conducted by the City Council’s customary voice vote
process. First, he will call for nominations. No Councilmember may nominate more than one person for a
given office until every member wishing to nominate a candidate has had an opportunity to do so.
Nominations do not require a second. After nominations are closed, he will call for the vote in the order
nominations were made. As soon as a nominee receives four votes, he will declare the Council President
elected and no votes will be taken on the remaining nominees. In the event a vote on any candidate results
in a 3-3 tie, he has been advised by the City Attorney that he is entitled to break the tie pursuant to RCW
35.A.12.100. Following the election of the Council President, he will conduct the election of the Council
President Pro Tem in the same manner.
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Councilmember Petso suggested not using the voice vote procedure but rather elect a new Council
President by ballot because under the voice vote procedure which an email from the City Attorney
indicated would apply unless the Council passed a motion authorizing a different procedure, voting will
be in the order of the nominations and would require Councilmembers to vote against the first candidate
nominated if they supported the second candidate nominated. She preferred the Council not vote against
any nominee but rather vote by ballot. According to Roberts Rules, voting by voice is used when an
election is not strongly contested and in her estimation, this has been a contested election. Further, it is
not generally a suitable method for electing the officers of organized societies and she considered the City
Council to be an organized society.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
ELECT THE COUNCIL PRESIDENT FOR 2014 BY BALLOT. UPON ROLL CALL, THERE
WAS A TIE VOTE (3-3), COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, PETSO AND
VOTING YES; AND COUNCILMEMBERS BUCKSHNIS, JOHNSON, AND PETERSON
VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie.
MAYOR EARLING VOTED NO, AND THE MOTION FAILED (3-4).
COUNCILMEMBER PETSO NOMINATED ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014.
COUNCILMEMBER PETERSON NOMINATED DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014.
There were no further nominations.
Councilmember Petso explained during her term as Council President, she owed thanks to many people
including Councilmember Fraley-Monillas who participated in Monday meetings with her and Mayor
Earling to discuss the upcoming Council meeting. Councilmember Fraley-Monillas performed her duties
during 2013 in an outstanding manner and should be the next Council President.
Councilmember Peterson commented although any Councilmember was qualified and deserving of the
position of Council President, he had great confidence in Councilmember Buckshnis’ ability to work well
with administration, staff and other Councilmembers. Having served as Council President himself, he was
aware the relationship between the administration and Council was crucial. Although he had confidence
in Councilmember Fraley-Monillas’ abilities, he felt Councilmember Buckshnis could lead the Council in
2014 in a very positive manner.
Councilmember Bloom relayed her reasons for supporting Councilmember Fraley-Monillas as Council
President; first, the custom established by Council that the Council President tends to be the most senior
person on the Council who had not been Council President previously and typically the Council President
Pro Tem was elected as Council President. Additionally, Councilmember Bloom explained in her two
years on Council, Councilmember Fraley-Monillas has always responded to her requests to discuss issues,
listened attentively to her opinions, never lectured or maligned her or criticized her position on any issues,
has been respectful and supportive even when they disagreed, and she has been very generous with her
time to assist her in understanding processes and issues.
Finally, Councilmember Bloom recognized the stress Councilmember Fraley-Monillas experienced
running for office while serving on the Council, made especially stressful because Mayor Earling chose to
endorse and actively support the candidate who was running in opposition to her. Despite this,
Councilmember Fraley-Monillas demonstrated a high degree of professionalism, integrity and an
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astounding amount of grace in the face of the attacks from the opposition. Councilmember Bloom
summarized Councilmember Fraley-Monillas would be an excellent leader for the Council and for all
those reasons deserved to be appointed the new Council President.
UPON ROLL CALL, NOMINATION OF ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3);
COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES;
COUNCILMEMBERS BUCKSHNIS, JOHNSON AND PETERSON VOTING NO.
UPON ROLL CALL, NOMINATION OF DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BUCKSHNIS, JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS BLOOM,
FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie. Mayor Earling explained his primary
interest was a fully functioning government. If there were differences on the Council, he was hopeful the
sides could be brought together for a more positive working environment.
MAYOR EARLING VOTED IN FAVOR OF DIANE BUCKSHNIS, AND THE NOMINATION OF
DIANE BUCKSHNIS FOR THE POSITION OF COUNCIL PRESIDENT FOR 2014 CARRIED (4-
3).
City Clerk Scott Passey announced Diane Buckshnis was elected Council President for a one year term
ending with the first meeting in 2015.
7. SELECTION OF COUNCIL PRESIDENT PRO TEM FOR 2014
COUNCILMEMBER FRALEY-MONILLAS NOMINATED LORA PETSO FOR THE POSITION
OF COUNCIL PRESIDENT PRO TEM FOR 2014.
COUNCIL PRESIDENT BUCKSHNIS NOMINATED KRISTIANA JOHNSON FOR THE
POSITION OF COUNCIL PRESIDENT PRO TEM FOR 2014.
There were no further nominations.
UPON ROLL CALL, NOMINATION OF LORA PETSO FOR THE POSITION OF COUNCIL
PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES; COUNCIL PRESIDENT
BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING NO.
Councilmember Petso relayed she was remiss in failing to nominate Councilmember Bloom; based on
seniority and Councilmembers who had not yet served in a Council leadership role, Councilmember
Bloom would be ahead of Councilmember Johnson.
Council President Buckshnis recalled the issue of seniority was researched last year and there is nothing
in the code that addresses seniority.
UPON ROLL CALL, NOMINATION OF KRISTIANA JOHNSON FOR THE POSITION OF
COUNCIL PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCIL
PRESIDENT BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING
YES; COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie.
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MAYOR EARLING VOTED IN FAVOR OF KRISTIANA JOHNSON, AND THE NOMINATION
OF KRISTIANA JOHNSON FOR THE POSITION OF COUNCIL PRESIDENT PRO TEM FOR
2014 CARRIED (4-3).
City Clerk Scott Passey announced Kristiana Johnson was elected Council President Pro Tem for a one
year term ending with the first meeting in 2015.
8. APPOINTMENT OF COMMITTEE REPRESENTATIVES FOR 2014
Committee Representative
Parks, Planning, & Public Works Councilmember Bloom and Position #6
Finance Committee Councilmembers Petso (Chair) and Johnson
Public Safety and Personnel Committee Councilmembers Peterson and Fraley-Monillas
Citywide Parking Committee Position #6 and Councilmember Peterson
Community Technology Advisory Committee Position #6
Community Transit Mayor Earling and Council President Buckshnis
(Alt)
Disability Board (Appointed by Mayor)
Economic Development Commission Councilmembers Johnson and Peterson
Highway 99 Task Force Councilmembers Fraley-Monillas and Johnson
Historic Preservation Advisory Commission Councilmembers Petso and Johnson
Lake Ballinger Work Group Councilmember Peterson
Lodging Tax Advisory Committee Position #6
PFD Oversight Committee Councilmember Petso
PFD Task Force Councilmembers Peterson and Petso
Port of Edmonds Councilmember Bloom
Regional Fire Authority Councilmembers Peterson and Petso and Mayor
Earling
SeaShore Transportation Forum Position #6
Snohomish County Emergency Radio System
Governing Board
Councilmember Peterson
SNOCOM Position #6
Snohomish Health District Councilmember Fraley-Monillas
Snohomish County Tomorrow Council President Buckshnis and Councilmember
Johnson (Alt)
Salmon Recovery – WRIA-8 Council President Buckshnis
Tree Board Liaison Councilmember Bloom
Council President Buckshnis advised the Finance Committee meetings will be moved back to the Jury
Room.
9. RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY
HEALTH DISTRICT BOARD
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO ADOPT RESOLUTION 1311, APPOINTING COUNCILMEMBER FRALEY-
MONILLAS TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD. MOTION
CARRIED UNANIMOUSLY.
10. RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH
COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION
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Councilmember Petso observed the alternate last year was Councilmember Johnson and asked why it had
been changed. Council President Buckshnis responded it was changed at Councilmember Johnson’s
request.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE RESOLUTION 1312, APPOINTING MAYOR EARLING AS THE
REPRESENTATIVE AND COUNCIL PRESIDENT BUCKSHNIS AS THE ALTERNATE TO THE
SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION.
MOTION CARRIED UNANIMOUSLY.
11. AUDIENCE COMMENTS
Jim Hendricks, Edmonds, a resident on Sunset Avenue, relayed the residents on Sunset Avenue support
the new walkway but would like to have further discussion regarding its construction. He suggested
removing the sidewalk on the east side to widen the right-of-way and keep all pedestrian traffic on the
new walkway on the west side and bicycles on the east side away from pedestrians. The current situation
makes it difficult for residents to enter/exit their driveways. He questioned the survey that was done,
relaying a recent survey he had done found 80% of the sidewalk is on his property. He summarized
Sunset Avenue is a beautiful place and everyone should have an opportunity to enjoy it in a safe manner.
Dave Page, Edmonds, expressed concern with the dissention on the Council. He hoped the Council
could work together for a better Edmonds and stop the sibling rivalry.
12. PRESENTATION OF RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR
HER SERVICE AS COUNCIL PRESIDENT
Councilmember Buckshnis presented Resolution 1310 thanking Councilmember Petso for her service as
Council President during 2013.
Councilmember Petso thanked everyone who assisted during her term as Council President which
includes some members of the public, City staff and Council. She gave particular thanks to
Councilmember Fraley-Monillas who was a model Council President Pro Tem; she did not interfere
unnecessarily but was there for her when she needed assistance. She also thanked Senior Council
Assistant Jana Spellman for her assistance. She echoed Mr. Page’s comments regarding the importance of
the Council working together and ensuring the guiding principle of Council decisions is what is best for
the City.
13. UPDATE FROM THE EDMONDS SISTER CITY COMMISSION
Michelle Van Tassell, Chair, Sister City Commission (SCC), relayed the Commission has had a very
full, fun-filled, busy 2013. She introduced Michelle Rockstead, Student Representative. Ms. Van
Tassell described highlights of 2013:
• Organization and Programs
o Rita Ikeda – Vice Chair
o Three vacancies
o Student Representative: Michelle Rockstead
• Hosted 37 member adult delegation from Hekinan, Japan, marking 25 year anniversary of Sister
City relationship
o Cultural Fair
o Halloween Celebration
o Tour of Edmonds Community College International Program
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o Tour of Swedish Hospital Cancer Center
o Tour of Boeing
o Friendship Dinner (over 200 current and past local supporters of the Sister City program)
o Afternoon at Gallagher’s – brewed, bottled and labeled commemorative beer
• Assisted in recruiting, interviewing and hiring of new Assistant English Teacher (AET)
• Outreach
o Edmonds Historical Museum
o Friends of Edmonds Library
o Chamber of Commerce
o Both Rotary Clubs
o Floretum Garden Club
o Olympic Ballet
• 2014 Planning
o Student delegation July/August
o Cultural Event
o Funds building
Council President Buckshnis thanked the Sister City Commission for the great time the Hekinan
delegation had this year. She acknowledged the receipt of a very nice letter from the Commission
thanking her and her husband for their donation.
SCC Student Representative Michelle Rockstead explained her plans are to get more people involved
with the SCC especially student volunteers and assisting with the student delegation going to Hekinan in
July and the student delegation from Hekinan in August. She also plans to develop a slideshow to assist
with recruiting student volunteers and future student representatives and making connections with student
volunteers, especially Kamiak High School students.
Mayor Earling commented on his participation in the adult delegation to Hekinan and with the delegation
that visited Edmonds from Hekinan, noting the SCC is an extraordinary working committee. He thanked
the SCC for the remarkable work they do.
Councilmember Johnson thanked the SCC for a wonderful cultural exchange, remarking she was not sure
whether she enjoyed the Halloween party or the Friendship Dinner more.
Ms. Van Tassell advised there are three openings on the SCC. She agreed the SCC had nine very strong,
dedicated and devoted Commissioners. She recognized Beth Ferman and Kay Vreeland in the audience.
14. PLANNING BOARD QUARTERLY REPORT
Planning Board Member Val Stewart advised she is the outgoing Vice Chair; Todd Cloutier is the 2014
Chair and Neil Tibbott is the Vice Chair. The Planning Board meets on the second and fourth Wednesday
of each month at 7:00 p.m. in Council Chambers unless otherwise noted. Meetings are open to the public
and citizens are highly encouraged to attend so that concerns and comments are addressed early on and
incorporated into the Planning Board’s discussions before making recommendations to City Council.
The Planning Board is a group of volunteer citizens who review findings, research, conduct public
hearings and discuss matters related to land use. The Planning Board serves in an advisory capacity to the
Mayor and City Council in regional and local planning issues and ultimately forwards recommendations
to the City Council for consideration. Ms. Stewart provided highlights of recent meetings:
1. Public Hearing on Capital Facilities Plan (CFP) Element update for 2014-2019 to City’s
Comprehensive Plan and the Capital Improvement Program for 2014-2019 (9/25/13).
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• CFP is mandated by GMA and is intended to identify longer-term capital needs (not
maintenance) to implement the City’s level of service standards and growth projection. The
Capital Improvement Plan (CIP) is used as a budgeting tool and includes both capital and
maintenance projects.
• Proposed updates in the CFP include improvements, additions, upgrades or extensions of City
infrastructure such as transportation, parks, and stormwater along with other public facilities
necessary to implement the City’s Comprehensive Plan.
• Planning Board recommended that these two plans be forwarded to Council for consideration
and a public hearing was held before Council in November.
2. Work session and public hearing on whether to include a definition of “reasonable economic” use
within the City’s Critical Area Regulations (9/25/13, 11/13/13).
• Council adopted Interim Ordinance 3931 in July which deleted the definition of “reasonable
economic use” from the Critical Areas Ordinance (CAO).
• Planning Board recommended the first sentence in the definition be retained as it provides
some direction to property owners by telling them that the applicable state and federal
constitutional provisions would apply.
• The City intends to hire a consulting team to thoroughly review the City’s existing CAO and
its consistency with BAS and current State policies at the end of this year.
3. Two work sessions on proposed amendments to Title 23 of the Edmonds Community
Development Code to bring the Critical Area Regulations into consistency with Best Available
Science (9/25/13, 11/13/13).
• Discussed potential buffer enhancement in exchange for allowing development within the
already developed footprint and within areas physically separated and functionally isolated
from the critical area.
• Held a public hearing on a Council adopted interim ordinance (8/14/13) followed by a
lengthy discussion (08/28/13). Purpose of the interim ordinance was to bring existing CAO
into more consistent compliance with the Best Available Science (BAS) Report that was
developed with the 2004 CAO Update.
• In light of two pending projects, a conflict in language between the BAS and the CAO was
discovered. The discrepancy had to do with how development in previously developed
buffers is characterized in the BAS Report which talks about “developed footprint;” whereas
the CAO limits it to “structures” as opposed to “development within a previously developed
footprint.”
• Discussion topics included development thresholds, definitions, enhancement ratios and
enhancement requirements (such as stormwater and low-impact development and planting
and/or removal of vegetation to promote wildlife habitat restoration) as well as monitoring
performance and maintenance of enhancement installations.
• The overall intent of the CAO is to allow minor improvements in exchange for improving the
situation through enhancement over time. The interim ordinance expires after six months, and
the proposed amendments would make the changes permanent until the next CAO review.
• The City updates its CAO in 2015 as required by GMA. In the meantime, Planning Board is
continuing its discussions and will return to Council with recommendations on specific
language for the proposed amendment to the CAO based on the interim ordinance under
review.
4. Public Hearing on proposal to limit certain office uses from locating in business spaces along
designated ground floor street frontages within the Downtown Business (BD1-Downtown Retail
Core) Zone (10/9/13).
• In June 2011, after extensive discussions, the Planning Board forwarded recommendations to
Council limiting uses on the ground floor of designated street fronts in the BD-1 zones.
Aspects of this proposal had been first considered by City Council and then by the Economic
Development Commission, over the past two plus years. Planning Board recommendations
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have been forwarded to Council along with a notation to specifically consider the 90-day vs
180-day timeframe for nonconformance.
• Public hearing tonight following this report, to allow any additional public comment for
Council consideration.
5. Study session and public hearing regarding AT&T Mobility and the Busch Law Firm’s
application to amend the Edmonds Community Development Code (10/9/13, 12/11/13).
• This addresses the legal status of existing wireless communication facilities that were built
prior to and just after adoption of Edmonds’ original wireless ordinance. AT&T Mobility
brought this specific site issue forward at the August 14, 2013 Planning Board meeting. A
wireless facility located on a downtown building is currently unpermitted.
• After reviewing all possible alternatives, AT&T Mobility was advised to apply for a code
amendment to allow legal nonconformity of the existing facility at that site.
• A public hearing was held on clarifications to Wireless Telecommunication Facilities
regulations in ECDC 20.50 and 17.40.020. The public hearing was extended to January 8.
6. Discussion on potential issues related to I-502 (Cannabis) implementation in Edmonds (10/913).
• On August 20, City Council adopted Ordinance 3938, establishing an immediate emergency
moratorium on all marijuana related business activities. The moratorium expires in February.
• The issue is divided into two categories: medical marijuana and recreational marijuana. The
purpose of the moratorium is to allow the Washington State Liquor Control Board an
opportunity to complete its rule-making for the licensing of such uses and to allow the City to
study the secondary land-use impacts and come up with appropriate regulations when the
state starts issuing licenses for the production, processing and retail sales of recreational
marijuana this spring. Edmonds was allocated two recreational marijuana retail sales
locations.
• City Council discussed marijuana issues on September 3 and asked Planning Board to
continue working on this issue. Planning Board discussed related issues at October 9 meeting.
• Planning Board will have another work session on 1-502 Implementation on January 8, and a
public hearing is scheduled for February 12.
7. Park Update Report (10/23/13)
• Parks and Recreation/Cultural Services Director Carrie Hite reported on the progress of the
Parks, Recreation, and Open Space Plan (PROS). The City hired MIG, Inc. to assist staff in
updating the PROS Plan as well as the Community Cultural Plan; work started June 2013.
The consultants visited all of the parks, recreation, and cultural facilities and programs,
particularly noting their condition and capacity. Consultant also reviewed the City’s current
operating and capital funding for parks. A Needs Assessment was created along with
geographic mapping to determine Level of Service. There has been extensive public process.
• A team was assembled, including many citizens, to provide input and guidance which has
culminated in a draft that is now in the 60 day review period. It is currently posted on the
website for comment before being finalized in February. Board member Lovell and Stewart
are on PROS team. The goal is to have the plan finalized and adopted by March 1. There will
be a public hearing first before Planning Board and then before City Council.
8. Reviewed Park Naming Policy (10/23/13)
• Ms. Hite provided research from numerous jurisdictions to inform discussion. Board is
reviewing specific language in the Park Naming Policy and striving to come up with more
clear guidelines that include cultural services and recreation facilities. Naming rights with
conditional dollar donations were also discussed. Current policy for Park Naming involves
the public, Planning Board and City Council. Changes to the Park Naming Policy require a
public hearing before the Board and a recommendation to City Council.
• City Council is scheduled to hold a public hearing on January 22.
9. Two Work sessions on Westgate plan and form based code. (11/13/13, 12/11/13)
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• Presentations and discussions of the Westgate Plan started in 2012. Two more work sessions
occurred in November and December of 2013.
• Purpose of work sessions was for the Board to review the overall approach proposed by staff
and provide feedback on three sets of plans and code changes:
o Comprehensive Plan Changes
o Code Changes to Implement the Westgate Study
o Design Standards for the Westgate Mixed Use District
• A public hearing on the Westgate Plan and Form Based Code is tentatively scheduled for
February 12, 2014.
Ms. Stewart offered special thanks to an exceptional staff and directors who work very hard to carry out
the direction of the Council and Mayor who also give so much of their time, energy, and expertise to
ensure Edmonds has an economically and environmentally sustainable future for all sectors of the
population. She also thanked the citizens of Edmonds for their participation, noting without their input the
City would not be aware of their needs and desires and therefore would not be motivated to act on them.
She urged citizens to continue to be involved and attend Planning Board meetings.
Council President Buckshnis expressed her appreciation for the work done by the Planning Board. She
was hopeful there would be more collaboration this year to avoid issues becoming stalled.
Councilmember Johnson thanked the Planning Board for providing the Council a quarterly report. She
also thanked Ms. Stewart for her service as the Planning Board Vice Chair.
15. PUBLIC HEARING AND POSSIBLE ACTION ON PLANNING BOARD RECOMMENDATION
TO LIMIT CERTAIN OFFICE USES FROM LOCATING IN BUSINESS SPACES ALONG
DESIGNATED GROUND FLOOR STREET FRONTAGES WITHIN DOWNTOWN BUSINESS
(BD1 - DOWNTOWN RETAIL CORE) ZONE (FILE NO. AMD20130013)
Community Services/Economic Development Director Stephen Clifton explained this proposal has been
discussed by the City Council, Planning Board and Edmonds Economic Development Commission
(EDC) since early 2011. The Planning Board packet contains six documents related to a proposal to limit
certain office uses (primarily by appointment businesses) along designated ground level street frontages,
the first 45 feet measured from the sidewalk or open space (plaza/park, etc.) within the Edmonds
Downtown Core or BD1 Zone:
1. A document entitled, “Creating Economic Vitality - An Edmonds City Center That Is
Economically Strong, Thriving, Lively and Social” that addresses limiting certain office uses in
ground floor street frontages within the BD1 zone. The overview of the proposal contains a
summary, introduction, and references to City documents, and various reasons cited by Roger
Brooks for supporting the proposal.
2. A Chronology of Events (2.75 year long process) with links to agendas and minutes
3. A map depicting the boundaries of the BD1 Zone
4. An inventory Cindi Cruz and he conducted in response to a May 13, 2013 meeting with owners of
property within the BD1 Zone
5. Minutes from the November 4, 2013 City Council meeting and October 9, 2013 and September
11, 2013 Planning Board meeting.
6. Comments from four individuals supporting the proposal (two own property within the BD1
Zone).
Mr. Clifton explained this issue has been raised in part as a result of past conversations with property
owners and some leasing agents and in looking at what other cities are doing to create a stronger
retail/entertainment core. Additionally, the concept or goal of creating a stronger retail core in Edmonds
goes back to at least 2006. Goal 2, Policy 2i of the 2006 adopted Edmonds Economic Development Plan
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states: “Create synergy for commercial businesses where possible, for example, by implementing a “retail
core” area in the downtown.” Another way to phrase this is how does our community open up more
opportunities for retail, dining, specialty shops, entertainment venues and galleries within a concentrated
area?
Downtown land use goals and strategies for many downtown areas incorporate four prominent themes: A
Central Gathering Place; Sense of Place; Connectivity; and Density (varying degrees). To achieve these
objectives, downtowns need economic development/vitality, safety, housing, businesses, and tourism; a
vibrant open door retail/service core helps advance these objectives.
With regard to a Central Gathering Place, Mr. Clifton explained retail/restaurants/and open door service
uses, particularly independently owned, add to Edmonds’ distinctiveness because it is the most visible
element within the downtown core of Edmonds. Edmonds’ unique downtown character is defined by the
diversity and concentration of complimentary commercial uses that generate pedestrian activity and a
lively social environment that, in turn, sustain a mix of uses. Creation of a critical mass of this type of
activity also helps to increase the drawing power of the central area commercial retail sector. By
appointment office uses have the ability and flexibility to open in more locations within commercial
areas; uses such as retail stores, restaurants, art galleries, etc., have limited business spaces/stock and
thrive best when there is a concentration of similar uses.
This message is consistent with information provided by Mr. Brooks in November 2012 when he spoke
about the “20 ingredients of an Outstanding Downtown.” Two of those ingredients relate to how
clustering of like-businesses works and the power in critical mass. Mr. Brooks pointed out a City can
spend millions of dollars on beautification, public parking, street trees, facade improvements, and a host
of other amenities, but while this helps improve the physical environment, a downtown can still be
lifeless. What makes a downtown work as a community center and gathering place is what's happening
inside the buildings. A beautiful streetscape with no street activity is often due the lack of businesses
along the streetscape that attract people.
With regard to public safety/less activity, Mr. Clifton commented office uses typically close in the early
evenings and weekends, thus creating less lively and darker streetscapes. The resulting impression of the
area is that it is not inviting, thriving, interesting, or friendly to walk around. A healthy retail core is also
important for maintaining safe streets in central cities. According to Crime Prevention through
Environmental Design (CPTED), businesses on the ground floor provide “eyes on the street” and deter
criminal activity. Retail, restaurants, art galleries, etc., stay open for longer periods of time than office
uses, thus providing more activity on the street beyond 5:00 or 6:00 p.m.
This proposal is expected over time to help create a more concentrated “festival retail” environment that
does not close up at 5:00 or 6:00 p.m., a downtown core that invites people to hang out and enjoy the
environment later into the evening whether it’s for shopping, dining, drinking, or attending other events.
Retail/restaurants/galleries/service uses can also help stimulate housing and business development within
downtown areas as they often provide essential services to city residents. This can be partially attributed
to the vibrancy that these uses add to downtown streets.
With regard to tourism, a strong retail/restaurant/gallery/entertainment core helps attract shoppers and
tourists. Tourists invest significant amounts of money into city, county and state economies; in fact,
tourism is the fourth largest industry in Washington State. Within Snohomish County, tourism is the third
largest industry and expenditures are concentrated on restaurants, retail stores, recreation and
entertainment, accommodations and groceries. Tourism supports businesses and their employees.
Downtown Edmonds is home to many independent retailers and restaurants, so when tourists are
shopping downtown, they are supporting the growth of smaller independent businesses. Conversely,
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negative fluctuations in the retail market, e.g. absence of a critical mass, can result in vacant storefronts
thus affecting the street environment and eventually weakening the vitality of the downtown core.
Therefore, retail/active service uses are a critical part of sustaining the health of downtowns.
A city and business community can help and should orchestrate the business mix – expressing support to
establish a retail/dining/entertainment or “festival retail” core helps guide the types of businesses to
recruit. This applies to the City, Chamber, Landlords and Leasing Agents. If there is no concerted effort
to fill spaces with certain uses, there is less incentive/motivation to search for the types of activities or
businesses that would help increase the drawing power of the central area commercial retail sector. It can
sometimes be easier to lease to a tenant that will not add to the commercial vitality of the
retail/restaurant/art gallery/boutique/service business core.
Mr. Clifton referred to the 20 ingredients of an outstanding downtown cited by Mr. Brooks, highlighting
ingredients that tie directly to this proposal:
• Nearly all begin with a plan
• Defining a strong brand and retail focus
• Starting with a demonstration project
• Developing gathering places
• Sidewalks and cafes and dining
• Investing heavily in retail beautification (Paint the Town)
• Activities and entertainment
Mr. Clifton highlighted significant milestones in the chronology:
• Proposal unanimously supported by the EDC on June 13, 2013
• Hosted two meetings with owners of property within the BD1 Zone (5/13/13 and 9/4/13)
o At May 13 meeting, preliminary support was expressed by several individuals and others
wanted to discuss this issue further; no one expressed opposition to the proposal.
o A request was made for the City to conduct an inventory of what businesses currently exist
along designated ground level street frontages in the Edmonds downtown core which was
prepared and presented at the second meeting with property owners
o At September 4 meeting, property owners were given an opportunity to ask questions. No
statements opposed to the proposal were made and general support was expressed by those
attending the meeting
Mr. Clifton provided Roger Brooks’ Ten Ten Ten Rule: in a minimum of 3 lineal blocks there needs to be
ten places that sell food, ten places that serve as destination retail, and ten places open after 6:00 p.m. Mr.
Clifton reviewed similar provisions in other cities such as Kirkland; Escondido, California; Minneapolis;
Encinitas, California; Walnut Creek, California; and San Luis Obispo, California, to restrict service
office/uses within the retail core.
Mr. Clifton referred to an inventory of downtown Edmonds that identifies businesses that would be
impacted by the proposal. He clarified this proposal does not require any existing business to leave. Only
when owners choose to vacate certain business spaces would the business spaces need to be filled with an
allowable use. Owners would have the ability to fill the vacated space with a use similar to the one that
left, if it is done within 180 days or six months from the date a space is vacated.
On September 11, and October 9, 2013, the Planning Board conducted a workshop and public hearing
respectively. The table in Attachment 1 reflects staff’s proposal as well as the Planning Board’s proposed
amendments. During the November 4, 2013 City Council meeting, an overview of the proposal was
presented and the Council asked questions about the proposal. During that meeting, he presented language
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in Section 16.43.010.B that addressed issues related to buildings such as 543 Main Street that have
multiple tenants on the first floor, but only one entrance:
Exception to the BD1 GSFS - The owner of a building in the BD1 zone may apply for an
exception from the restrictions on offices and medical uses within the designated street front for
leasable space meeting all of the following criteria:
1. The space is less the 500 square feet;
2. The space does not contain direct access to the street or sidewalk;
3. The previous use was a nonconforming use (e.g. not retail); and
4. The space has been vacant for a period of more than six months.
On November 4, 2013 the City Council discussed the Planning Board’s recommendation to support the
proposal and requested a public hearing be scheduled as soon as possible. Mr. Clifton referred to
questions he has received related to real estate offices. He clarified real estate offices are an allowed use
under this proposal.
Councilmember Fraley-Monillas asked Mr. Clifton to explain why real estate offices are an allowed use.
She visits Walnut Creek annually and finds it very walkable and inviting. Mr. Clifton commented Walnut
Creek has branded their core, The Walnut Street Collection. With regard to real estate offices, Mr. Clifton
explained some cities allow them and some do not; real estate offices are considered a walk-in type
business. The intent of this proposal is to allow open door, walk-in businesses in the core.
Mayor Earling opened the public participation portion of the public hearing.
Dave Page, Edmonds, described his plans eight years ago to move his real estate, mortgage, escrow and
building companies downtown first by leasing space in Old Milltown and later an offer to purchase Old
Milltown. He eventually did not purchase Old Milltown because the cost of remodeling was too high.
Had he purchased Old Milltown, his offices would be located there today.
Fred Gouge, Edmonds, a licensed real estate broker with Coldwell Banker at 5th & Main, explained
Coldwell Banker has a lot of walk-in clientele. They inform people about Edmonds, distribute maps,
support many community events, generate revenue, and spend thousands each month advertising and
marketing Edmonds. As a commercial broker, one of the properties he leased would no longer be an
allowed use. He encouraged the Council to consider the impact on property owners of changing the
allowed uses. He also commented on the effect moving service businesses to the upper floor stories or
outside the core would have on seniors as many of the second floors in downtown core buildings are not
ADA accessible.
Wayne Purser, Edmonds, a local realtor at Coldwell Banker Bain at 108 5th Avenue South, commented
their location downtown provides a sense of local community. As a real estate company, they provide
community knowledge for people buying and selling real estate and inform about market trends, local
schools, etc. They distribute approximately 2,000-3,000 maps of Edmonds downtown and waterfront
businesses. They also distribute the Guide to Edmonds, host a Halloween Extravaganza the Sunday before
Halloween that brings 150-200 people to Edmonds, Halloween pictures, Santa photos, and provide free
wall space for artists for the Third Thursday Art Walk. Many agents volunteer at community events
including manning the buses for the Taste of Edmonds, volunteer for non-profits, the Sister City
Commission, Edmonds Community Foundation, Floretum Garden Club Board, Petanque Club and
Edmonds in Bloom. For these reasons, he supported real estate offices as an allowed use in the downtown
core.
Greg Hoff, Edmonds, advised he attended Mr. Clifton’s informational meeting and was generally
supportive of the proposal. He commented on the importance of balancing the City’s needs with the needs
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and desires of property owners. Changing allowed uses via regulations is not necessarily fair to all
property owners who have invested a great deal in their income properties. He pointed out if the
regulations result in lower lease rates, it was similar to a tax on the property owner and an unintended
consequence. He agreed real estate offices were a walk-in, 24/7 Chamber of Commerce for the City. He
owns property in the BD1 zone that is leased to a real estate company; the 75 people who work there live,
work and play in Edmonds and in 2013 generated over $260 million in real estate transactions and $4.6
million in REET.
Don Hall, Edmonds, referred to a photograph he emailed to the Council of a bank that located in a large
retail space at the corner of 34th & Freemont, relaying his concern that could happen at 5th & Main in
Edmonds. He supported allowing real estate offices because they present an interesting storefront that
encourages pedestrians to walk in the core. He was opposed to allowing banks and/or insurance
companies in the retail core because they do not present an interesting storefront. He invited the Council
to consider how they wanted downtown to look, what they wanted to see in the storefronts and what
would encouraged them to walk in this 5-6 block area. He did not think services businesses located one
block outside the core on the ground level would be inconvenient. He thanked Councilmember Petso for
her emails regarding what businesses should be allowed.
Tom Sheehan, Edmonds, owner of 523 Main, said he was generally in favor of the concept. Five years
ago before he rented the space to The Fabric of Life, he rejected several proposals from service businesses
because that was not the type of business that belonged on Main Street. The Fabric of Life is leaving the
space and he is searching for another unique business to bring people to Edmonds. He supported the
concept of retail-type businesses on Main Street and 5th Avenue in the downtown core rather than service
businesses.
Bruce Witenberg, Edmonds, speaking as a citizen, expressed his support for economic vitality by
creating an Edmonds City Center that is economically strong, thriving, lively and social and said the
Council can create such as a center by supporting the Planning Board’s recommendation. The City’s
Economic Development Plan offers support for the Planning Board’s recommendations. This proposal
provides an opportunity for clustering and synergy as was described during Roger Brooks’ November
2012 presentation. The Planning Board and EDC unanimously support the concept of limiting office uses
on designated street frontages in the first 45 feet in the BD1 zone. He commented on the EDC’s field trip
to Kirkland where they observed the positive effects of limiting office uses on the ground floor in the
downtown core. He also commented on property owner’s interest in the concept at Mr. Clifton’s May 13
meeting with property owners. The proposal has been under consideration for over 2½ years; he urged the
Council to support the Planning Board’s recommendation.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
Councilmember Johnson expressed support for the concept as recommended by the Planning Board and
EDC.
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT STAFF TO WORK WITH MR. TARADAY TO PREPARE AN
ORDINANCE FOR FUTURE ACTION.
Councilmember Johnson explained she was on the Planning Board in March 2011 when this discussion
began. She thanked Mr. Clifton for his tenacity, patience and deliberative process. She pointed out the
proposal includes a recommendation to consider it again in a couple years and make adjustment if
necessary.
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Councilmember Fraley-Monillas referred to the public comment from members of the real estate
community and asked Mr. Clifton whether the proposal meets their needs. Mr. Clifton responded it will
meet their needs; the table in Attachment 1 indicates real estate offices are an allowed use.
Council President Buckshnis observed there are 12 businesses on the list that could eventually change.
She asked whether the reason some massage therapists were not on the list was due to their proximity to
the street. Mr. Clifton answered yes, the proposal applies only to the first 45 feet. Council President
Buckshnis agreed with the comments from Coldwell Banker realtors, noting when she visits different
cities, she often looks at the photographs of real estate for sale.
In response to Councilmember Fraley-Monillas’ comment, Mr. Clifton referred to a clarifying note on
page 8 of Attachment 1, that states, Open door businesses, e.g., real estate offices, banks (with tellers and
no drive throughs), nail and hair salons are allowed uses.
Councilmember Petso recalled at the November 4 Council meeting Mr. Clifton indicated the EDC did not
have a consensus with regard to real estate offices or banks. She supported reviewing this regulation
periodically to ensure it is serving the City’s needs. She referred to a December 26, 2013 article regarding
McCall, Idaho, that states, “Another recommendation of the new downtown plan is to eliminate
restrictions on professional offices on ground floors facing the street. The current restriction is intended to
encourage retail space facing the street but downtown offices are now considered sources of customers
for shops and restaurants.” She referred to the comments regarding ADA accessibility and property rights,
noting those are issues that should be monitored. Mr. Clifton referred to page 5 of Attachment 1 that
recommends a reevaluation of the ordinance within 2-3 years. He noted changes may not occur for some
time as it will depend on when a business space is vacated.
Councilmember Peterson was glad to see this proposal coming to fruition. He recognized the work done
by the Mr. Clifton, the Planning Board, EDC and Council. Although he was previously undecided about
allowing real estate offices, friends visiting from Sydney, Australia stopped at the real estate office to
pursue the photographs.
MOTION CARRIED UNANIMOUSLY.
16. DISCUSSION AND POTENTIAL ACTION ON ECC CHAPTER 2.10 REGARDING
CONFIRMATION AND DUTIES OF CITY OFFICERS
City Attorney Jeff Taraday reviewed the unresolved issue related to the minimum number of candidates
the Council wants to interview in Section 21.10.010.D (choices are shown in brackets):
The mayor shall appoint, subject to council confirmation, the appointive officers. The city council
shall interview the top [two][three] candidates for each position prior to the mayor’s appointment,
PROVIDED that the city council may waive the [two][three]-interview requirement by motion
[adopted by a majority plus one of the full council] and may opt to interview as few as [one
candidate][two candidates] for any vacant appointive office. The mayor’s appointments to all
other employee positions shall not be subject
Mr. Taraday explained the above section specifies the number of candidates the Council wants to require
the Mayor present for interview and, when there is a deviation from that requirement, whether the
deviation should be a majority vote or a majority plus one.
Councilmember Fraley-Monillas observed the prior wording of this section was three candidates. Mr.
Taraday answered the current code states, “the city council shall interview the top three candidates for
each position prior to the mayor’s final selection.” He pointed out in practice that has not happened; when
the Council’s practice does not match the code, the code needs to be changed.
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Councilmember Fraley-Monillas recalled during her four years on the Council, in the early years the
Council interviewed three candidates. She was uncertain how the Council began interviewing less than
three. Mr. Taraday answered the current code does not provide a procedure for the Council to waive the
three interview requirement.
Councilmember Fraley-Monillas observed there have been occasions when there are fewer than three
candidates for a position. She questioned how the code could require more interviews than the number of
candidates. Mr. Taraday answered that was the problem and the reason there needed to be a process for
deviating from the requirement in appropriate circumstances. Mayor Earling asked the difference between
applicants and candidates. For example there are 20 applicants for the Development Services Director;
likely not all of them will be candidates. Mr. Taraday answered a candidate is anyone applying for a
position. In the example Mayor Earling provided, the top three out of twenty would be interviewed. He
noted there may be instances when the Mayor will recommend the Council not interview three candidates.
The code should provide a way to deviate from the requirement without violating the code.
Council President Buckshnis recalled only one person was interviewed when the City hired former
Finance Director Shawn Hunstock, two when Ms. Hite was hired and three when Mr. Williams was hired.
Her concern in the past was the Council did not interview candidates, they only confirmed the Mayor’s
selection. She agreed with the code reflecting the Council’s direction on the number of candidates to be
interviewed and a waiver procedure.
Councilmember Fraley-Monillas recalled there were three applicants for the most recent Finance Director
position but only two candidates were referred to the Council for interview. Mayor Earling explained
three people were ranked; he would not have appointed one of the candidates and he made a decision not
to fly him in from out of state for an interview. Councilmember Fraley-Monillas did not agree with the
Council being in the interview process but if the Council is to affirm the appointment, there should be a
sufficient number to interview.
Councilmember Petso expressed support for retaining the requirement to interview three but allow a
waiver to two with a majority plus one of the full Council. That would allow conformance of practice to
the code while also ensuring, for the Council and the public, that there is a fair representation of the top
applicants for the job.
Councilmember Peterson observed there have not been three candidates interviewed for a number of
positions under different administrations. In the example Mayor Earling provided, two candidates were
far above the third; had the Council interviewed all three and selected number three, the Mayor would not
have hired that person. He reminded it is the Mayor’s job to do the hiring; the Council’s role is
confirmation. During the Public Safety & Personnel Committee’s discussions, his position was to have
the Council interview the top two or more candidates but to not limit the Mayor to two. He supported
code language that would allow that number to be reduced by a majority vote of the Council although he
was not opposed to requiring a super majority vote. He pointed out the Council refusing to interview only
one candidate for a critical director position and requiring the selection process to be restarted could be a
disservice to the City.
Councilmember Fraley-Monillas referred to the Council’s confirmation as a rubberstamp and asked why
the Council interviews candidates at all if the Council can only say yes or no and the Mayor makes the
final decision. Mr. Taraday answered confirmation is a significant power. He provided the example of
President Obama’s inability to appoint appellate court judges because the senate will not confirm because
of the filibuster. The Council has that same power to not confirm an appointment; the Mayor cannot hire
without the Council’s confirmation. He clarified this code section was about giving the Council
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flexibility; the Council could allow itself the flexibility of interviewing as few as one candidate and still
not confirm that appointment.
Councilmember Fraley-Monillas commented if it is a true confirmation process, it would be better to have
more choices than less. In her 30+ years of experience in government, the appointing authority
consistently had a choice of three top candidates. She supported the Council interviewing three
candidates.
Councilmember Peterson philosophically disagreed with Councilmember Fraley-Monillas. The Council
can choose not to confirm the Mayor’s appointment but if the Mayor presents three candidates for the
Council to interview, the Mayor is not obligated to hire the Council’s choice. Mayor Earling commented
two Councilmembers were included in the Finance Director interview panel and he planned to do the
same for the Development Services Director position.
Councilmember Johnson did not recall a formal confirmation vote for the Finance Director. Mayor
Earling advised there was, it was a 6-1 vote.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO ASK THE CITY ATTORNEY TO BRING BACK AN ORDINANCE FOR ADOPTION WHICH
INCLUDES BRINGING THE TOP THREE CANDIDATES AND ALSO THE PROVISION THAT
THE COUNCIL MAY WAIVE THE TOP THREE CANDIDATES BY VOTE OF A MAJORITY
PLUS ONE TO AS FEW AS TWO CANDIDATES.
Councilmember Bloom thanked Mayor Earling for including Councilmembers in the interview process
for the Finance Director. She explained the intent was to hire directors that can work with everyone. She
recognized the importance of the Council’s role in confirming an appointment, pointing out the Council
can discuss candidates in executive session. The motion is a good compromise to requiring that the
Council interview three candidates as it provides a procedure for waiving that requirement.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AMEND THE MOTION THAT THE COUNCIL MAY OPT TO INTERVIEW
AS FEW AS ONE OR TWO CANDIDATES FOR ANY VACANT APPOINTIVE OFFICE.
Councilmember Petso did not support the amendment, commenting if there were not at least two people
to interview, it was not fair to the Council or the public. It also did not provide the public or the Council,
other than the Councilmembers on the interview panel, an opportunity to consider the other candidates.
Councilmember Bloom did not support the amendment, commenting she did not understand the rationale
for interviewing one candidate in front of the public.
Council President Buckshnis commented candidates were not interviewed on camera. She asked whether
that needed to be included in the code. Mr. Taraday answered yes if that was the Council’s intent.
Councilmember Bloom clarified she was not suggesting that change.
Councilmember Fraley-Monillas said if the Council only interviewed one candidate there was no purpose
in having a confirmation process.
Councilmember Peterson clarified his amendment retained the language that a super majority vote of the
Council would be required to option to interview as few as one or two candidates.
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UPON ROLL CALL, THERE WAS A TIE VOTE (3-3), COUNCIL PRESIDENT BUCKSHNIS
AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could not vote to break the tie.
AMENDMENT FAILED (3-3).
VOTE ON THE MAIN MOTION CARRIED UNANIMOUSLY.
Mr. Taraday advised those were the only matters the Committee had not reached agreement on.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE WITH
THE REVISIONS IN THE PACKET TO CHAPTER 2.10 AND AS APPROVED TONIGHT.
For Councilmember Bloom Mr. Taraday read 2.10.010.C:
If, on occasion of a vacant appointive office, the mayor elects to propose a reorganization of the
appointive offices which would alter the specifications of the vacant appointive office, he shall
have sixty days from the date of the vacancy to introduce a reorganization proposal to the city
council along with any necessary accompanying budget amendment. If reorganization is
proposed, recruitment to fill the vacant appointive office may be postponed until after the city
council acts upon the reorganization proposal.
Mr. Taraday explained this section recognizes the possibility when a vacancy occurs the mayor may want
to use that as an opportunity to rethink how the structure of his administration. If the mayor is considering
reorganization, it would not make sense to immediately embark on recruitment.
Councilmember Bloom asked whether reorganization would eliminate the director position. Mr. Taraday
answered it could but it could also alter the job duties of the position or the structure of administration. He
noted changing a director’s duties requires Council action.
Councilmember Bloom pointed out the Development Services Director position was not budgeted and
there was no director for two years. She wanted to ensure that did not happen again. She asked whether
the proposed language would allow a position to be eliminated without coming to the Council’s attention.
Mr. Taraday answered a budget amendment is required to eliminate a position as all positions are defined
in the budget.
Councilmember Petso thanked Councilmember Bloom and Peterson for their work on these revisions.
She noted in addition to the issues discussed, there were a number of other revisions to Chapter 2.10.
MOTION CARRIED UNANIMOUSLY.
17. AUTHORIZE MAYOR TO SIGN CONTRACT TO AWARD BID FOR CITY PARK SPRAY
EQUIPMENT
Parks & Recreation Director Carrie Hite commented this would usually be presented to committee first;
she was presenting to the full Council due to the timeline for awarding the bid. Delaying this issue to the
January committee meeting would delay Council consideration until the third or fourth week on the
Consent Agenda; the equipment needs to be ordered mid-January. The proposed contract for the City Park
spray equipment is approximately $159,000, the amount in the original budget. She explained the play
area and the spray area equipment are being bid separately to avoid the contractor mark-up. The Council
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awarded a bid for the play area a few months ago and staff will return to Council next month for award of
the construction contract.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT FOR THE CITY
PARK SPRAY EQUIPMENT.
Councilmember Johnson commented Councilmembers often must balance competing priorities. She
referred to the $25,000 annual budget for water for the spray pad, expressing concern with the use of
water at the rate of $250/day assuming a 100 day season. She did not want to interrupt the project and
would have preferred this information had been presented at the beginning of the project. She asked Ms.
Hite to comment on the value of the project from a user standpoint and economic vitality. Ms. Hite
responded a spray park uses 50-150 gallons of water per minute to activate and add play value. Staff
worked with vendors to design a spray pad with equitable play value but that reduced water usage and
used low flow valves as well as different zones and activators.
Ms. Hite explained vendors were asked to design a spray pad that could be dialed down to 22 gallons per
minute. The $25,000 water usage in the 2014 budget is based on 22 gallons per minute for 10 hours per
day 7 days a week for 3 months in the summer. Spray pads across the nation attract many children,
families and teens; in this area spray pads see 500-600 people per day on a hot summer day. She
summarized the spray pad will attract not only Edmonds residents but people from outside the
community. City Park is a great location with parking and the capacity for a lot of people.
Ms. Hite displayed the original concept design of the spray pad area, explaining there are approximately
20 different components in the spray area. Vendors were asked to include three activators; when an
activator is pressed, the water flows. The water times out after 60 seconds and the activator must be
pushed again to active the water. One activator would turn on the entire spray pad; three activators turn on
the water by zone. The spray pad was designed with a toddler zone, a family zone and a teen zone. She
noted children can play in all the zones but zones save water by not turning on water in the entire spray
pad. There may be days the water flow can be increased to 60 gallons/minute and then turned back down
to 22 gallons/minute ; it will take a season for staff to determine the best balance.
Ms. Hite explained a water reuse system was also designed. She displayed an example of a water reuse
system, explaining water from the spray pad flows into a tank where it is filtered and stored for use for
irrigation, toilet flushing in City Park and a fill valve for the flower program truck. The spray pad
generates 22 gallons/minute or 13,200 gallons/day or 92,400 gallons/week if it is on from 10:00 a.m. to
8:00 p.m. She described water use in City Park:
Irrigation 83,000 gallons per week
Toilets 18,000 gallons per week
Flower Program 1,500 gallons per week
Total Water Usage 102,500 gallons/week
Spray Pad Generates 92,400 gallons/week
Councilmember Bloom asked whether the $25,000 per year will be recouped via water reuse. Ms. Hite
answered that is the goal. Councilmember Bloom inquired about the system to pump water to the toilets.
Ms. Hite advised the 60% design document has been submitted for building permits; the contractor is
working on 90% design. It is a very complicated system; when it reaches 90% design, she may return to
Council regarding to costs and water table issues at City Park.
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Councilmember Bloom asked how the toddlers, families and teens areas are designated. Ms. Hite
answered they are not signed. Toddlers can play in the teen area and teens can play in the toddler area,
etc. The play equipment in the toddler area is not exciting for teens. The spray pad was zoned so that
teens running and playing will not knock over toddlers. She acknowledged there will be some crossover.
Councilmember Fraley-Monillas commented there is a cost for a spray pad. Children love spray pads and
water and she anticipated it would be a great addition to the City and encourage people to visit Edmonds.
MOTION CARRIED UNANIMOUSLY.
18. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9 WITH DAVID
EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT
Public Works Director Phil Williams explained this $17,219 is the last piece of the design. He anticipated
going to bid in February, signing a contract in March, issuing notice to proceed in April and completing
construction in 2014. That schedule required this be presented to the full Council tonight rather that at
committee. He reviewed the scope of this supplemental agreement:
• Two new soil borings where the stormwater vault will be located in the middle of 84th Avenue
north of the Five Corners intersection to collect additional geotech information ($7,700)
• Additional design of water infrastructure ($8,700). All existing water infrastructure in the
footprint of the roundabout is being replaced.
• Incorporate geotech information into the final design ($4,000)
Mr. Williams summarized this brings the total of the design and right of way contract to approximately
$467,000.
Councilmember Bloom pointed out the agenda memo referred to Council action on supplemental
agreements 3, 4, 7 and 8, but nothing was said about 5 and 6. Mr. Williams commented a large, complex
project such as this starts with what is known and as the project matures, additional issues arise which
often require Council approval of additional resources. This will provide the final piece of the design
before advertising for bid in February. Mr. Williams reviewed the amounts of some of the supplemental
agreements: #1 - $2,320, #2 - $3,600, #3 - $53,400, #7 - $35,000; the others were fairly modest in size.
He noted the original contract included a management reserve that will be used to cover some of the
supplemental agreements.
Councilmember Petso asked whether the City could get out of the project at this point even with design
complete and if so, how much would it cost. Mr. Williams answered total for design and right-of-way is
approximately $680,000; approximately $482,000 is from grants. Councilmember Petso asked whether
the grant money would need to be repaid if the Council opted not to proceed with the project. Mr.
Williams answered if the Council could move forward with the project but chose not to, the grant funds
would need to be returned.
Council President Buckshnis expressed support for proceeding with the project, noting although some
people have complained, she has heard a great deal of support from residents in the neighborhood.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AUTHORIZE THE MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9
WITH DAVID EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT.
MOTION CARRIED UNANIMOUSLY.
19. MAYOR'S COMMENTS
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Mayor Earling commented on the regional undertaking of the machinists approving the 777X contract. He
expressed appreciation for the compromises the machinists made, recognizing the contract is a
monumental step forward for the state economically as well as securing long term jobs. He explained a
majority of mayors in Snohomish County signed a letter requesting reconsideration of the original vote.
He recognized the leadership of Everett Mayor Stephenson, Snohomish County Executive John Lovick
and Governor Jay Inslee. He noted although there is little industry in Edmonds related to Boeing, the
contract is incredibly important to Edmonds residents who are employed by Boeing as well as Edmonds
businesses.
Mayor Earling wished everyone a Happy New Year and expressed his hope the Council could work
effectively during this next year.
20. COUNCIL COMMENTS
Student Representative Thea Ocfemia congratulated Councilmembers Buckshnis and Johnson on their
elections as Council President and Council President Pro Tem.
Councilmember Peterson wished everyone a Happy New Year and looked forward to a productive 2014.
Council President Buckshnis relayed Senior Executive Council Assistant Jana Spellman will distribute
committee assignments tomorrow. She requested Councilmembers identify 2-3 goals they wanted to
champion this year. Goals she was interested in pursuing include the sign code and the marsh. The City
received a $200,000 grant from the Salmon Recovery Funding Board for daylighting Willow Creek. She
wished everyone a Happy New Year.
Councilmember Johnson wished everyone a Happy, Healthy and Prosperous New Year.
Councilmember Fraley-Monillas commented she was bothered by the events that occurred tonight; it was
not about her being Council President or not. The Council had the ability to put in place an interim
Council President until a seventh Councilmember could be appointed and weigh in on this important
Council decision. Although this was legal according to the City Attorney, the concept of separation of
powers is a foundation of government in this country. Most amazing to her was to have expected a fair
decision to be made by mayor who actively participated, supported, financed and appeared in ads for her
opponent during a campaign two months ago. Although some may call this politics, she found it a breach
of democracy.
21. ADJOURN
With no further business, the Council meeting was adjourned at 9:57 p.m.
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EDMONDS CITY COUNCIL SUMMARY MINUTES
January 7, 2014
The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Thea Ocfemia, Student Representative
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Carrie Hite, Parks & Recreation Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
2. CONVENE IN EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING PER RCW
42.30.140(4)(b)
At 6:37 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
collective bargaining per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last
approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Police Chief Al
Compaan, Assistant Police Chief Jim Lawless, and City Clerk Scott Passey. The executive session
concluded at 6:48 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:03 p.m. and led the flag salute.
3. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS
Snohomish County Councilmember Stephanie Wright administered the oath of office to Councilmember
Fraley-Monillas.
Mayor Earling administered the oath of office to Councilmembers Peterson and Johnson.
4. APPROVAL OF AGENDA
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COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
5. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 17, 2013
B. APPROVAL OF CLAIM CHECKS #206030 THROUGH #206167 DATED DECEMBER
19, 2013 FOR $504,268.61 AND CLAIM CHECKS #206168 THROUGH #206316 DATED
DECEMBER 31, 2013 FOR $1,166,526.79. APPROVAL OF PAYROLL DIRECT
DEPOSIT AND CHECKS #60710 THROUGH #60724 FOR $446,416.70, BENEFIT
CHECKS #60708, #60725 THROUGH #60731 AND WIRE PAYMENTS OF $191,180.66
FOR THE PERIOD DECEMBER 1, 2013 THROUGH DECEMBER 15, 2013. APPROVAL
OF PAYROLL DIRECT DEPOSIT AND CHECKS #60732 THROUGH #60745 FOR
$453,567.56, BENEFIT CHECKS #60746 THROUGH #60757 AND WIRE PAYMENTS
OF $376,791.95
C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KYLE
BLACKWELL ($1,172.81), JACK LANUM (AMOUNT UNDETERMINED), AND
CLAIRE HEDMAN ($1,791.12)
D. APPROVAL OF WSLCB DECEMBER 2013 LIQUOR LICENSE RENEWALS
E. RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR HER SERVICE
AS COUNCIL PRESIDENT
F. APPROVAL OF BOND COUNSEL CONTRACT FOR AUTHORIZED REFUNDING OF
UTGO BONDS
G. AUTHORIZATION FOR MAYOR TO EXECUTE CONTRACT WITH PIONEER
CABLE, INC. IN THE AMOUNT OF $201,598 FOR THE CITYWIDE SAFETY
IMPROVEMENTS PROJECT AND AUTHORIZE A $22,400 MANAGEMENT
RESERVE FOR CHANGES OR UNFORESEEN CONDITIONS DURING
CONSTRUCTION
6. SELECTION OF COUNCIL PRESIDENT FOR 2014
Mayor Earling read the procedures for election of the Council President.
Councilmember Petso outlined her rationale for not using a voice vote to select the Council President and
suggested that the Council use a ballot method instead.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
ELECT THE COUNCIL PRESIDENT FOR 2014 BY BALLOT. UPON ROLL CALL, THERE
WAS A TIE VOTE (3-3), COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, PETSO AND
VOTING YES; AND COUNCILMEMBERS BUCKSHNIS, JOHNSON, AND PETERSON
VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie.
MAYOR EARLING VOTED NO, AND THE MOTION FAILED (3-4).
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COUNCILMEMBER PETSO NOMINATED ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014.
COUNCILMEMBER PETERSON NOMINATED DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014.
There were no further nominations.
Councilmembers Petso and Peterson spoke in support of their respective nominees, Councilmembers
Fraley-Monillas and Buckshnis. Councilmember Bloom relayed her reasons for supporting
Councilmember Fraley-Monillas as Council President.
UPON ROLL CALL, NOMINATION OF ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3);
COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES;
COUNCILMEMBERS BUCKSHNIS, JOHNSON AND PETERSON VOTING NO.
UPON ROLL CALL, NOMINATION OF DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BUCKSHNIS, JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS BLOOM,
FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie and Mayor Earling provided brief
comments.
MAYOR EARLING VOTED IN FAVOR OF DIANE BUCKSHNIS, AND THE NOMINATION OF
DIANE BUCKSHNIS FOR THE POSITION OF COUNCIL PRESIDENT FOR 2014 CARRIED (4-
3).
City Clerk Scott Passey announced Diane Buckshnis was elected Council President for a one year term
ending with the first meeting in 2015.
7. SELECTION OF COUNCIL PRESIDENT PRO TEM FOR 2014
COUNCILMEMBER FRALEY-MONILLAS NOMINATED LORA PETSO FOR THE POSITION
OF COUNCIL PRESIDENT PRO TEM FOR 2014.
COUNCIL PRESIDENT BUCKSHNIS NOMINATED KRISTIANA JOHNSON FOR THE
POSITION OF COUNCIL PRESIDENT PRO TEM FOR 2014.
There were no further nominations.
UPON ROLL CALL, NOMINATION OF LORA PETSO FOR THE POSITION OF COUNCIL
PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES; COUNCIL PRESIDENT
BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING NO.
There was brief discussion about seniority and qualifications for nomination.
UPON ROLL CALL, NOMINATION OF KRISTIANA JOHNSON FOR THE POSITION OF
COUNCIL PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCIL
PRESIDENT BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING
YES; COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
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Mr. Taraday advised Mayor Earling could vote to break the tie.
MAYOR EARLING VOTED IN FAVOR OF KRISTIANA JOHNSON, AND THE NOMINATION
OF KRISTIANA JOHNSON FOR THE POSITION OF COUNCIL PRESIDENT PRO TEM FOR
2014 CARRIED (4-3).
City Clerk Scott Passey announced Kristiana Johnson was elected Council President Pro Tem for a one
year term ending with the first meeting in 2015.
8. APPOINTMENT OF COMMITTEE REPRESENTATIVES FOR 2014
Council President Buckshnis read the Council committee appointments for 2014 and advised that the
Finance Committee meetings will be moved back to the Jury Room.
9. RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY
HEALTH DISTRICT BOARD
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO ADOPT RESOLUTION 1311, APPOINTING COUNCILMEMBER FRALEY-
MONILLAS TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD. MOTION
CARRIED UNANIMOUSLY.
10. RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH
COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE RESOLUTION 1312, APPOINTING MAYOR EARLING AS THE
REPRESENTATIVE AND COUNCIL PRESIDENT BUCKSHNIS AS THE ALTERNATE TO THE
SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION.
MOTION CARRIED UNANIMOUSLY.
11. AUDIENCE COMMENTS
Jim Hendricks, Edmonds, a resident on Sunset Avenue, urged the Council to consider further discussion
and changes to the proposed Sunset Avenue Walkway Project.
Dave Page, Edmonds, expressed concern with the dissention on the Council and hoped they could work
together for a better Edmonds.
12. PRESENTATION OF RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR
HER SERVICE AS COUNCIL PRESIDENT
Councilmember Buckshnis presented Resolution 1310 thanking Councilmember Petso for her service as
Council President during 2013. Councilmember Petso accepted the resolution and thanked everyone who
assisted during her term as Council President.
13. UPDATE FROM THE EDMONDS SISTER CITY COMMISSION
Michelle Van Tassell, Chair, Sister City Commission (SCC), introduced Michelle Rockstead, SCC
Student Representative, and highlighted 2013 SCC activities. She discussed the organization, programs,
accomplishments, and various planning and outreach efforts. She outlined the activities associated with
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the 37-member delegation from Hekinan, Japan, which marked the 25-year anniversary of Sister City
relationship. She concluded by outlining 2014 planning efforts.
The Council and Mayor spoke favorably about the organization and activities, including the Hekinan
delegation visit. They thanked Ms. Van Tassell for the SCC cultural exchange efforts on behalf of the
City. Ms. Rockstead explained her recruitment and outreach plans to get more people involved. Ms. Van
Tassell concluded by recognizing the Commissioners, including Beth Ferman and Kay Vreeland in the
audience.
14. PLANNING BOARD QUARTERLY REPORT
Planning Board Member Val Stewart advised she is the outgoing Vice Chair; Todd Cloutier is the 2014
Chair and Neil Tibbott is the Vice Chair.
Ms. Stewart briefly described the purpose of the Planning Commission, which is to serve in an advisory
capacity to the Mayor and City Council in regional and local planning issues and forwards
recommendations to the City Council for consideration. Ms. Stewart provided highlights of recent
meetings and issues, including:
1. Public Hearing on Capital Facilities Plan (CFP) Element update for 2014-2019 to City’s
Comprehensive Plan and the Capital Improvement Program for 2014-2019 (9/25/13).
2. Work session and public hearing on whether to include a definition of “reasonable economic” use
within the City’s Critical Area Regulations (9/25/13, 11/13/13).
3. Two work sessions on proposed amendments to Title 23 of the Edmonds Community
Development Code to bring the Critical Area Regulations into consistency with Best Available
Science (9/25/13, 11/13/13).
4. Public Hearing on proposal to limit certain office uses from locating in business spaces along
designated ground floor street frontages within the Downtown Business (BD1-Downtown Retail
Core) Zone (10/9/13).
5. Study session and public hearing regarding AT&T Mobility and the Busch Law Firm’s
application to amend the Edmonds Community Development Code (10/9/13, 12/11/13).
6. Discussion on potential issues related to I-502 (Cannabis) implementation in Edmonds (10/913).
7. Park Update Report (10/23/13)
8. Reviewed Park Naming Policy (10/23/13)
9. Two Work sessions on Westgate plan and form based code. (11/13/13, 12/11/13)
Ms. Stewart concluded her presentation by thanking staff, the Council, the Mayor, and citizens for their
time and dedication to the planning effort.
Councilmembers expressed their appreciation for the work of the Planning Board.
15. PUBLIC HEARING AND POSSIBLE ACTION ON PLANNING BOARD RECOMMENDATION
TO LIMIT CERTAIN OFFICE USES FROM LOCATING IN BUSINESS SPACES ALONG
DESIGNATED GROUND FLOOR STREET FRONTAGES WITHIN DOWNTOWN BUSINESS
(BD1 - DOWNTOWN RETAIL CORE) ZONE (FILE NO. AMD20130013)
Community Services/Economic Development Director Stephen Clifton explained this proposal to limit
certain office uses (primarily by appointment businesses) along designated ground level street frontages,
the first 45 feet measured from the sidewalk or open space (plaza/park, etc.) within the Edmonds
Downtown Core or BD1 Zone.
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Mr. Clifton referred to information provided in the packet and explained that most downtown land use
goals and strategies include the following four prominent themes: 1) A Central Gathering Place; 2) Sense
of Place; 3) Connectivity; and 4) Density. He explained that to achieve these objectives, the City needs a
vibrant open door retail/service core that helps advance economic development/vitality, public safety,
housing, business, and tourism. He described the features of a downtown that help achieve the stated
objectives, including a strong retail/restaurant/gallery/entertainment core, open door service uses, a mix
of uses, clustering, and “festival retail”. Mr. Clifton referred to the 20 ingredients of an outstanding
downtown cited by Mr. Brooks and highlighted elements that tie directly to this proposal.
Continuing, Mr. Clifton highlighted significant milestones in the chronology and discussed the
implications of the proposal and any potential effect on existing or future businesses. He outlined the
Planning Boards recommendations and addressed past Council questions and public hearings on the
proposal. Tonight’s public hearing is a culmination of the public process to date. Mr. Clifton referred to
questions he has received and clarified that real estate offices are an allowed use under this proposal
because they are considered a walk-in business. The intent of this proposal is to allow open door, walk-in
businesses in the core.
Mayor Earling opened the public participation portion of the public hearing.
Dave Page, Edmonds, described his plans eight years ago to move his businesses downtown to Old
Milltown; however, remodeling costs prevented that from occurring.
Fred Gouge, Edmonds, real estate broker with Coldwell Banker at 5th & Main, urged the Council to
consider the impacts the proposal will have on walk-in clientele, leases, and ADA accessibility due to
moving businesses to upper floors.
Wayne Purser, Edmonds, realtor at Coldwell Banker Bain at 108 5th Avenue South, spoke of the many
services and benefits that their downtown location provides to the community, including participation in
many local events.
Greg Hoff, Edmonds, BD1 zone property owner, commented on the importance of balancing the City’s
needs with the needs of property owners, adding that changing allowed uses would not necessarily be fair
to all property owners.
Don Hall, Edmonds, supported real estate offices in the downtown core but did not support allowing
banks and/or insurance companies because they do not present an interesting storefront.
Tom Sheehan, Edmonds, owner of 523 Main, supported the concept of retail-type businesses on Main
Street and 5th Avenue in the downtown core rather than service businesses.
Bruce Witenberg, Edmonds, urged the Council to support the Planning Board recommendation, which
supports economic vitality by creating an Edmonds City Center that is economically strong, thriving,
lively and social.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT STAFF TO WORK WITH MR. TARADAY TO PREPARE AN
ORDINANCE FOR FUTURE ACTION.
The Council thanked staff, the Planning Board members and citizens for their work on this proposal. Mr.
Clifton responded to Council questions and clarified that the proposal meets the needs of the real estate
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community. Responding to Councilmember Petso, he noted that real estate offices, banks, ADA
accessibility and property rights are all issues that will be monitored per the recommended reevaluation.
He noted changes may not occur for some time as it will depend on when a business space is vacated.
MOTION CARRIED UNANIMOUSLY.
16. DISCUSSION AND POTENTIAL ACTION ON ECC CHAPTER 2.10 REGARDING
CONFIRMATION AND DUTIES OF CITY OFFICERS
City Attorney Jeff Taraday reviewed the unresolved issue related to the minimum number of candidates
the Council wants to interview in Section 21.10.010.D. He explained that the section specifies the number
of candidates the Council wants to require the Mayor present for interview and, when there is a deviation
from that requirement, whether the deviation should be a majority vote or a majority plus one. The code
currently specifies “the city council shall interview the top three candidates…”, however, the Council has
not always followed the code.
The Council asked questions and discussed the issue in detail. Councilmembers recalled past experience
and discussed what the process should be if there are fewer than three top candidates for a given position.
There were comments in favor of requiring two candidates and comments in favor of three candidates, as
well as comments about a waiver provision which would provide flexibility for changing the requirement
as needed. The Mayor discussed the distinction between applicants and candidates, adding there may be
instances when he would not recommend the Council interview three candidates. There was also
discussion regarding the distinction between Council confirming a candidate and the Mayor hiring an
employee. Responding to questions, Mr. Taraday affirmed that confirmation is not an insignificant power
of the Council; the Mayor cannot hire without the Council’s confirmation. He clarified this code section
was about giving the Council flexibility; the Council could allow itself the flexibility of interviewing as
few as one candidate and still not confirm that appointment.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO ASK THE CITY ATTORNEY TO BRING BACK AN ORDINANCE FOR ADOPTION WHICH
INCLUDES BRINGING THE TOP THREE CANDIDATES AND ALSO THE PROVISION THAT
THE COUNCIL MAY WAIVE THE TOP THREE CANDIDATES BY VOTE OF A MAJORITY
PLUS ONE TO AS FEW AS TWO CANDIDATES.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AMEND THE MOTION THAT THE COUNCIL MAY OPT TO INTERVIEW
AS FEW AS ONE OR TWO CANDIDATES FOR ANY VACANT APPOINTIVE OFFICE.
Councilmembers provided their reasons for supporting or opposing the amendment.
UPON ROLL CALL, THERE WAS A TIE VOTE (3-3), COUNCIL PRESIDENT BUCKSHNIS
AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could not vote to break the tie.
AMENDMENT FAILED (3-3).
VOTE ON THE MAIN MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE WITH
THE REVISIONS IN THE PACKET TO CHAPTER 2.10 AND AS APPROVED TONIGHT.
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Responding to a question from Councilmember Bloom, Mr. Taraday clarified that ECC 2.10.010.C.
recognizes the possibility that the mayor may want to use a vacancy as an opportunity to restructure his
administration. If the mayor is considering reorganization, it would not make sense to immediately
embark on recruitment. There was brief discussion regarding job descriptions, director’s duties and
budget amendments.
MOTION CARRIED UNANIMOUSLY.
17. AUTHORIZE MAYOR TO SIGN CONTRACT TO AWARD BID FOR CITY PARK SPRAY
EQUIPMENT
Parks & Recreation Director Carrie Hite explained the need to award this contract now due to extended
lead time on ordering. The proposed contract for the City Park spray equipment is approximately
$159,000, the amount in the original budget. She explained the play area and the spray area equipment are
being bid separately to avoid the contractor mark-up.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT FOR THE CITY
PARK SPRAY EQUIPMENT.
Ms. Hite responded to Council questions regarding the cost and amount of water usage, park usage, and
the design and components of the spray area. She noted that spray pads could be dialed down to fewer
gallons per minute depending on usage. She also commented on factors affecting the number of users per
day. She described the spray pad design and explained the functions of the water reuse system. She said
the goal is to recoup the $25,000 per year via water reuse. She also responded to questions regarding the
pump system for the toilets as well as the toddler, family and teen area designations.
MOTION CARRIED UNANIMOUSLY.
18. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9 WITH DAVID
EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT
Public Works Director Phil Williams reviewed the scope of the supplemental agreement, noting that this
is the last piece of the design phase. He summarized that the proposed changes brings the total of the
design and right of way contract to approximately $467,000.
Councilmember Bloom pointed out that the Council has already approved several prior agreements which
have changed the scope and cost of the project. Mr. Williams responded that changes are not uncommon
for complex capital projects for which there is uncertainty at the beginning. He reviewed the amounts of
some of the supplemental agreements, adding that the original contract included a management reserve to
cover some supplemental agreements.
Councilmember Petso asked about the costs associated with cancelling the project in the design phase and
if grant money would need to be repaid. Mr. Williams outlined that the total for design and right-of-way
is approximately $680,000. If the City chooses not to proceed, it must return approximately $482,000 in
grant funding.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AUTHORIZE THE MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9
WITH DAVID EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT.
MOTION CARRIED UNANIMOUSLY.
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19. MAYOR'S COMMENTS
Mayor Earling commented on the importance of the Boeing 777X machinist contract to the City and
region. He recognized the leadership of Everett Mayor Stephenson, Snohomish County Executive John
Lovick and Governor Jay Inslee.
20. COUNCIL COMMENTS
Council President Buckshnis commented on Council committee assignments and the goals she wishes to
pursue, including the sign code and the marsh. She added that the City received a $200,000 grant for
daylighting Willow Creek.
Councilmember Fraley-Monillas expressed concern that the Council did not consider waiting to select a
permanent Council President until a new Councilmember was appointed and could participate in the
process. She felt that even though the Mayor’s vote was legal, it was undemocratic.
21. ADJOURN
With no further business, the Council meeting was adjourned at 9:57 p.m.
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AM-6649 7. A.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:15 Minutes
Submitted For:Councilmember Bloom Submitted By:Rob Chave
Department:City Council
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Continued discussion on potential changes to the MP2 zone, affecting the former Unocal lower yard.
Recommendation
N/A - this is a discussion.
Previous Council Action
The Committee discussed this topic at its most recent meetings in December, January and February.
Narrative
The February discussion focused on the potential for removing residential uses as a permitted use in the current MP2 zoning
classification, which applies to the Chevron (formerly UNOCAL) lower yard. Tim Smith, Director of Terminal Engineering
for Washington State Ferries, indicated WSF's primary interest was in developing the Edmonds Crossing facility and that
commercial uses were a necessary component of that development. He stated he would need to consult with other colleagues at
WSDOT regarding the residential use question, and would be able to discuss this idea further at a subsequent meeting. This
agenda item is to enable further discussion of this issue.
Attachments
Exhibit 1: MP2 Zone
Exhibit 2: PPP Minutes
Exhibit 3: WSF Letter
Exhibit 4: WSDOT Letter
Exhibit 5: Chevron Letter
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/06/2014 03:06 PM
Mayor Dave Earling 03/06/2014 08:51 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Rob Chave Started On: 03/06/2014 02:34 PM
Final Approval Date: 03/07/2014
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D R A F T M I N U T E S
Public Works, Parks and Planning Committee Meeting
January 14, 2014
Elected Officials Present: Staff Present:
Council Member, Diane Buckshnis Phil Williams, Public Works Director
Rob English, City Engineer
Stephen Clifton,Community Services and Economic
Development Director
Rob Chave, Acting Development Services Director
The committee convened at 6:00 p.m.
A. Docket of Proposed Comprehensive Plan Amendment and proposed re-zone for Unocal
lower yard.
Council member Buckshnis raised questions about whether this proposal relates to proposed
buffers and the Shoreline Master Program (SMP). Messrs. Chave and Clifton stated that the
proposed Comprehensive Plan Amendment and re-zone for the Unocal lower yard is a separate
issue and discussions on shoreline buffers and building setbacks are part of the SMP review.
ACTION: Council member Buckshnis requested this item be moved to the February 11, 2014
Parks, Planning and Public Works Committee. She also requested that the letters from
Washington State Department of Transportation and Chevron be included in the agenda
packet.
B. Authorization for Mayor to sign a grant agreement with the Transportation Improvement
Board for the 228th St. SW Corridor Improvement project.
Mr. English provided information on the TIB grant and how the funding will be used in the
construction phase.
ACTION: Moved to consent agenda for approval.
C. Authorization for Mayor to sign Local Agency Standard Consultant Agreement with KPG
for the 236th St. SW Walkway project Professional Service Agreements for the 15th St. SW
Walkway and 238th St. SW Walkway projects.
Mr. English briefly reviewed the scope of each project and how all three projects were funded by
the Safe Routes to School Grant Program.
ACTION: Moved to consent agenda for approval.
D. Discussion and potential action regarding modifying or terminating Sunset Walkway
Project.
Mr. Williams answered questions related to the BNSF right of way, stormwater improvements,
proposed cross section on the north end of Sunset, raised pedestrian table, parking and funding.
ACTION: Continue discussion at the February PPP committee meeting.
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D R A F T M I N U T E S
Public Works, Parks and Planning Committee Meeting
December 10, 2013
Elected Officials Present: Staff Present:
Council Member Kristiana Johnson Phil Williams, Public Works Director
Council Member Lora Petso Rob English, City Engineer
Carrie Hite, Parks, Rec. & Cultural Services Director
Rob Chave, Acting Development Services Director
The committee convened at 7:30 p.m.
A. Docket of Proposed Comprehensive Plan Amendment and proposed re-zone for Unocal
lower yard.
Council President Petso introduced the discussion by indicating that this was an outgrowth of an
SMP meeting on shoreline environments. She indicated Councilmember Bloom had an interest
in potentially asking for a comprehensive plan and zoning review for the UNOCAL lower yard,
and followed up with questions on the relationship between the SMP and zoning, etc. Mr. Chave
indicated that SMP setbacks and/or buffers act as an overlay on any existing zoning, and there
was not an immediate need to change either the plan designation or zoning of the lower yard,
since SMP regulations would ultimately control. The Council could consider a plan amendment
or rezone initiative at any time, and was not bound by the end-of-year deadline that normally
applied. It was generally agreed to continue the discussion in January, when Stephen Clifton
could be present to assist in the discussion.
Public commentors: Kjris Lund (representing UNOCAL) and Timothy Smith (Director of Terminal
Engineering, WSDOT) noted their interest in being provided advanced notice of and an
opportunity to comment on any potential city actions involving the property.
ACTION: Schedule for continued discussion at the January 2014 Committee Meeting
B. Authorization for Mayor to sign professional services agreements with KPG for the 15th
St. SW Walkway, 236th St. SW Walkway, and 238th St. SW Walkway projects.
Mr. English reviewed the scope of work, location and funding source for each project. Each
project will have a separate agreement with the goal of advertising one or more projects in the
same contract documents. Staff is working with the consultant on the final fee and scope and
may have one or more contracts ready for Council approval at the December 17th meeting.
ACTION: The agreement(s) will either be placed on the December 17th agenda or a future
agenda for discussion.
C. Authorization for Mayor to approve acceptance and recording of a Storm Drainage
Easement Transfer and Access Easement Grant Agreement for 1142 Vista Place.
Mr. English described the location of the existing storm drainage pipe and channel on 1142 Vista
Place and adjacent properties. He also identified the existing City storm drainage easements in
the area and why access was needed on 1142 Vista Place.
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AM-6644 7. B.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Council President Buckshnis Submitted By:Jana Spellman
Department:City Council
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Senior Center Strategic Planning Process and Proposed Resolution
Recommendation
None
Previous Council Action
None
Narrative
The need to rebuild the Edmonds Senior Center has been a focus for many years. Former Mayor Harve Harrison was part of
the process of establishing a Senior Center at its current location and Resolution 342 which was passed in October 21, 1975,
fortifying the City’s commitment to the seniors of Edmonds and Snohomish County.
On January 5, 1999, the City of Edmonds Resolution No. 943 declares and resolves that the City Council supports the
demolition of the existing structure and construction of a new Edmonds Senior Center at its current waterfront location
towards meeting projected facility and program needs in the future.
Each year, the City of Edmonds provides the Edmonds Senior Center a bill for $10.00 to lease the land and provides $60,000
for current operating. The remaining operating revenue is the responsibility of the Board of Directors of the Edmonds Senior
Center and the Administration.
The Strategic Action Plan for the City of Edmonds adopted by the City Council on April 2, 2013 specifically ranks in Quality
of Life Item 3.a.1 that the City should work “towards develop(ing) a long-term solution for maintaining and updating the
Edmonds Senior Center” as VERY HIGH;
On October 16, 2013, the Board of Directors of the Edmonds Senior Center created as Strategic Action Group to focus on the
long-term viability of the current structure and/or replacement at its current location. A special retreat of the Board of the
Senior Center was held in November 2013 and it was determined that the Strategic Action Group should move forward
concerning the rebuild of the Edmonds Senior Center at its current location and undertake upon a feasibility study.
A special meeting for the Members of the Edmonds Senior Center was held in January 21, 2014 and it was determined that
support for a new Edmonds Center was needed and that a feasibility study should be embarked upon with the Edmonds Senior
Center to be located in its current location.
The Senior Center Strategic Planning Staff would like to bring forth information for support of the City Council to move
forward on the rebuilding of the Senior Center.
Fiscal Impact
Fiscal Year:Revenue:Expenditure:
Fiscal Impact:
Packet Page 290 of 424
$60,000 provided each year.
Attachments
Attach 1: Resolution for Senior Center
Attach 2: Resolutions 943 and 342
Attach 3: Special Membership Meeting 01 21 2014
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/06/2014 11:49 AM
Mayor Dave Earling 03/06/2014 01:10 PM
Finalize for Agenda Scott Passey 03/06/2014 02:04 PM
Form Started By: Jana Spellman Started On: 03/06/2014 11:37 AM
Final Approval Date: 03/06/2014
Packet Page 291 of 424
RESOLUTION COMMENDING THE EDMONDS SENIOR CENTER
FOR ITS SERVICE TO THE CITY OF EDEMONDS
Whereas, the City of Edmonds Resolution No. 342 was passed by City Council in October 21, 1975 resolving and
declaring the Senior Center at 220 Railroad Avenue to be the permanent Edmonds Senior Citizen Center facility;
Whereas, the Strategic Action Plan for the City of Edmonds adopted by the City Council on April 2,2013 specifically ranks
in Quality of Life Item 3.a.1 that the City should work “towards develop(ing) a long term solution for maintaining and
updating the Edmonds Senior Center” as VERY HIGH;
Whereas, the City of Edmonds Resolution No. 943 passed by the City Council on January 5, 1999 declares and resolves
that the City Council supports the demolition of the existing structure and construction of a new Edmonds Senior Center at
its current waterfront location towards meeting projected facility and program needs in the future;
Whereas on October 16, 2013, the Board of Directors of the Edmonds Senior Center directed its Strategic Action Group to
focus on the long-term viability of the current structure and/or replacement at its current location.
Whereas, The Board of Directors, the Executive Director and Staff of the Edmonds Senior Center have invested hundreds
of thousands of hours and public government grant moneys and private contributions to continue Edmonds Senior Center
services and programs to assist in the facilitation of thousands of citizens that utilize the Edmonds Senior Center everyday;
Whereas, hundreds of volunteers have donated thousands of precious hours providing services at the current site of the
Edmonds Senior Center to senior citizens living in Edmonds and in south Snohomish County;
Whereas, the programs and services donated to the City of Edmonds and to local residents by the Edmonds Senior Center
have greatly benefitted the community and the city of Edmonds;
Whereas, each year the Edmonds Senior Center Staff and Volunteers raises more than 70% of its annual budget;
Whereas, the partnership between the Edmonds Senior Center and the City of Edmonds has been a great benefit to the
taxpayers of the City of Edmonds.
Whereas, the income from the Edmonds Senior Center thrift store and facility rentals have allowed the Edmonds Senior
Center to provide these services to residents of Edmonds
Whereas, the Edmonds Senior Center should remain in its current location as stated in the City of Edmonds Parks,
Recreation, and Open Space Plan approved by the City Council on February 25, 2014 and the City Council should
acknowledge this important resource center.
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
1) The City Council would like to reaffirm resolution No. 342 placing the Edmonds Senior Center as a permanent
facility at 220 Railroad Avenue, Edmonds WA 98020,
2) The City Council would like to reaffirm resolution No. 943 which supports the demolition of the current Edmonds
Senior Center and construction of a new Edmonds Senior Center at current location.
3) The City Council recognizes that the Edmonds Senior Center is an important Edmonds institution contributing
needed services and programs to residents of Edmonds and to south Snohomish County;
4) The City Council and the Mayor hereby agree that the Board of Directors of the Edmonds Senior Center and all
of the volunteers and members of the Edmonds Senior Center are to be commended for their efforts to date to
seek to construct a new Edmonds Senior Center on its current waterfront site and are to be encouraged in
continuing those efforts which could include many aspects from a feasibility study to fundraising efforts ;
Packet Page 292 of 424
RESOLVED this
APPROVED:
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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2014 Special
Membership
Meeting
Tuesday, January 21, 2014
Topic: New Senior Center
Building on this site
Edmonds
Senior Center
Packet Page 297 of 424
Welcome and Introduction
Patsy Ethridge-Neal, President
Presentation – Farrell Fleming, Director
Open Forum – Patsy
Invitation to participate & Closing – Patsy
Refreshments – All
Edmonds Senior
Center
AGENDA
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To build a new state of the art “Edmonds
kind of” senior center on this site. The
structure will take full advantage of the
magnificent views.
Edmonds
Senior
Center
Ultimate Goal
Packet Page 299 of 424
City’s Strategic Plan:
“Develop long term solution for
maintaining and updating the senior
center.” (Leads: Senior Center & Parks
and Recreation Department) Very high
Edmonds Senior
Center
Why Now?
Packet Page 300 of 424
Existing building nearing end of its life – issues
with west wall, south wall, lobby-library, first floor
level, inefficient design, seismic concerns, etc.
Economy better, high stock market
Good working relationship with City – chance to
establish powerful public-nonprofit partnership
Relationship with Edmonds Com’ty College
Edmonds Senior
Center
Why Now?
(continued)
Packet Page 301 of 424
A strong partnership with the City is key
Become a “best practice” model for public-nonprofit
partnerships
Project must recognize financial limitations of City
One possible model: East County Senior Center in
Monroe where nonprofit built, owns and maintains
building, City owns land.
Land must remain park – beach access, parking
Edmonds Senior
Center
Partnership
With City
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Two choices: “Band-Aid” existing building
until it fails or new building
Refurbishment too costly – 2007 Structural
Study
Edmonds Senior
Center
Why A New Building?
Packet Page 303 of 424
Dramatic views from almost every room
It will invite people in, even boomers
State of the art technology
Would be used by entire community
Coffee shop, café meeting places
Increased parking
Increased view corridors
New Building
Advantages
(just a few examples)
Edmonds Senior
Center
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Health & Wellness Wing with exam rooms
A really good dance floor
Increased rental income
Parks & Recreation programs in evening
Lower maintenance costs
It will maintain the senior center on this site
All of Edmonds would be proud of it
Edmonds Senior
Center
New Building
Advantages
(continued)
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We are early in process – feasibility study
Nothing has been decided – this is not “a
done deal”
Elements of feasibility: legal, agreements with
City, programs, architectural, fundraising-
capital campaign, community input
Edmonds Senior
Center
Process
Feasibility Study
Packet Page 306 of 424
A feasibility study is an evaluation and analysis of the
potential of a proposed project which is based on
extensive investigation and research to support the
process of decision making. It objectively considers
the strengths and weaknesses of a proposed venture,
the opportunities and threats present in the environ-
ment, the resources required, and the prospects for
success. The two essential criteria to judge feasibility
are cost required and value to be attained. (Wikipedia)
Edmonds Senior
Center
Process
Feasibility Study
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January – Special Membership Meeting
February – Legal work, Presentations to City,
Conceptual Drawings by two architects
March – First Community Forum, Annual
Membership Meeting
April – Second Community Forum
May – Feasibility study completed
June – Board Decision, WA Capital Grant
Edmonds Senior
Center Feasibility Study
Timeline 2014
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Determine Cost of Building & campaign
2000 Pinson Pre-Campaign Study
Will offer naming opportunities for everything:
whole building, wings, rooms, etc.
Large donors and grants will drive success
To determine feasibility will begin recruit
campaign team
Edmonds Senior
Center
Fundraising
Capital Campaign
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Considering building functioning as a senior
center weekdays 8am-4pm, community
center 4:00 – 10:00pm, weekends: rentals
and community activities (FS to determine)
The more broadly used it is, the more will
support its ongoing operations
Edmonds Senior
Center Senior Center
Community Center
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Thrift Store
Bathrooms
Ballroom
Painting
Lobby
West Wall
Others?
Edmonds Senior
Center
Repair of Existing
Building during interim
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Absolutely determined to maintain senior
center programs during construction
Believe we can maintain two story building
through construction (FS will determine)
May need some additional program space,
Harbor Square possibility
Edmonds Senior
Center
Senior Center
During Construction
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Questions
Encouragements
Suggestions
Concerns
Issues
How to participate
Edmonds Senior
Center
Open Forum
Discussion
Packet Page 313 of 424
2014 Special
Membership
Meeting
Thanks for your interest
and participation
Edmonds
Senior Center
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AM-6646 7. C.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:10 Minutes
Submitted For:Councilmember Buckshnis Submitted By:Rob Chave
Department:City Council
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Review current sign code for potential amendment and/or enforcement options.
Recommendation
N/A -- Discussion item.
Previous Council Action
N/A
Narrative
During a number of City Council Meetings, a citizen (Natalie Shippen) brought to the Council's attention a number of
examples of potential sign code violations or situations where visual chaos seemed to be resulting. Sandwich boards were
identified as a particular annoyance. Concern was also expressed about the city's enforcement practices and whether this could
be changed to provide stricter enforcement of sign codes and standards.
Attachments
Exhibit 1: Council sign comments from Ms. Shippen
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/06/2014 01:44 PM
Mayor Dave Earling 03/06/2014 01:59 PM
Finalize for Agenda Scott Passey 03/06/2014 02:04 PM
Form Started By: Rob Chave Started On: 03/06/2014 12:10 PM
Final Approval Date: 03/06/2014
Packet Page 315 of 424
The following comments were made under “Audience Comments” on the indicated agendas.
November 4, 2013
Natalie Shippen, Edmonds, commented on the epidemic of litter on Main Street and 5th Avenue,
including sandwich boards, directional signs, banner signs, clothing racks and promotional pieces such as
a fire truck. Sandwich boards are typically located in front of a business and usually have a business
name, menu or the business’ product. Directional signs are found at intersections to provide direction to
businesses not on Main or 5th Avenue. She was particularly annoyed by banner signs, which are big,
unsightly and plastered on walls of business building and are popular with realtors. Her inventory on
October 26 found 31 businesses represented on these signs on 5th Avenue between City Hall and Howell
and 30 on Main Street between 6th Avenue and the waterfront. She provided a list of downtown
merchants on 5th Avenue who display such signs and offered to return next week to provide a list of
merchants with signs on Main Street.
November 19, 2013
Natalie Shippen, Edmonds, explained three of the five purposes offered in the Edmonds sign code for its
existence are related to the prevention of visual clutter. She feared unsightly A-board signs would
prevent Edmonds from attracting the selective retail businesses that recent revisions to the code
sought. The appearance of A-board signs also do not comply with Roger Brooks’ 20 ingredients for an
outstanding downtown, one of which is to invest heavily in retail beautification. Edmonds residents have
done that but it is marred by downtown merchants. She provided a list of businesses on Main Street
between 6th Avenue and the waterfront that display A-board signs. She recommended the sign code be
revised as part of the code rewrite, asserting the sign code does nothing, it is not enforced and it is not
restrictive.
November 26,2013
Natalie Shippen, Edmonds, said the City’s sign code is largely meaningless because it regulates little and
does not enforce what it regulates. Premise is defined as the actual physical area of the lot by which a
sign is posted except within the boundaries of the BC and BD in the Downtown Activity Center where
premises shall include any portion of the public sidewalk that fronts upon the lot, essentially giving the
public sidewalk to the adjacent business. There is no enforcement except upon public complaint and
anyone who requests investigation of a possible violation must provide their name. She concluded the
sign code needed sweeping revisions. She disagreed with Mr. Chave’s plan to work on solutions with the
business community, pointing out businesses are the problem not the solution. She suggested the
Council appoint a group of citizens with no economic interest in Edmonds work with Mr. Chave to revise
Packet Page 316 of 424
the sign code. She suggested the group be provided sign codes from cities that have successfully
attracted tourists such as Poulsbo and Port Townsend.
December 3, 2013
Natalie Shippen, Edmonds, suggested Edmonds return to the sign code that kept the City tidy for many
years; the first step would be to prohibit sandwich-board signs in the public right-of-way which was the
rule in Edmonds for many years and still is in many cities. Exceptions to that rule would be a one-time 60
day period for new businesses to display a sandwich-board sign and possibly for special events. She
suggested the signs require a permit and when the permit expires, the Planning Department notify the
business they have five days to comply and impose a $50/day fine for each day of non-compliance. She
summarized the sign code has a number of problems but this is the most critical.
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AM-6635 7. D.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:10 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
City Park Project Update
Recommendation
Receive update and provide direction.
Previous Council Action
Council authorized expenditures and received grants for City Park Spray and Play revitalization.
Council authorized a Professional Services Agreement with MacLeod Reckord for Architectural and Engineering services for
the City Park revitalization project.
Council authorized the Mayor to sign an award of bid for the Play Equipment.
Council authorized the Mayor to sign an award of bid for the Spray Equipment.
Council gave staff direction to replace playground equipment, and explore other options to install a Spray pad at City Park.
Narrative
Parks Director Carrie Hite will provide an update to the Parks Committee.
Form Review
Inbox Reviewed By Date
City Clerk Linda Hynd 03/05/2014 03:35 PM
Mayor Dave Earling 03/05/2014 03:42 PM
Finalize for Agenda Scott Passey 03/06/2014 09:09 AM
Form Started By: Carrie Hite Started On: 03/05/2014 02:07 PM
Final Approval Date: 03/06/2014
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AM-6628 7. E.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Phil Williams Submitted By:Jim Stevens
Department:Public Works
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Frances Anderson Center Accessibility Upgrades Project Acceptance
Recommendation
Approve moving this item to the consent agenda for the full Council meeting on March 18, 2014.
Previous Council Action
On June 18, 2013, the Council approved the award of this project to Moon Construction with a contract value of $116,636.12.
The Council also approved setting aside an additional $17,495 for contingency.
Narrative
Early in 2012, staff determined that the locker rooms adjacent to the Frances Anderson Center gym were far from current with
accessibility requirements, and that a significant remodel of each was going to be needed. These spaces were in much the
same condition as they had been when constructed by the school district as an add-on to the existing building in 1947. The
FAC Accessibility Upgrades Project completely refitted both locker room areas with totally refurbished and ADA accessible
restrooms.
Through the MRSC Small Works Roster process, Moon Construction was selected as the contractor for the necessary work,
and the Council approved the award. On January 6, 2014, Moon attained physical completion of this project. Since that time,
Moon has provided all as-built, warranty, and OEM information as specified in the contract. The City has also received all
affidavits of prevailing wages paid for the project, and has submitted for required releases from L&I, the Dept. of Revenue,
and the Employment Security Dept.
During the course of the project, there were two change orders, both with root causes either in the age of the facility or
in plumbing and structural issues that could not be known before breaking into the building itself. The sum value of these
changes amounted to $10,582.39, 9.1% of the original contract value. Staff expects to encounter some issues of this type when
dealing with older structures so a 15% contingency amount was requested and granted with the original contract award.
This project has resulted in locker rooms at the FAC that are easier to maintain and fully compliant with current accessibility
codes. It also provides a sorely needed update to the fixtures and layout that benefits users of the gym. It demonstrates the
commitment the City has to meeting our goal of making all of our facilities fully available to all of our citizens.
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 03/06/2014 02:25 PM
City Clerk Scott Passey 03/06/2014 02:31 PM
Mayor Dave Earling 03/06/2014 08:56 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Jim Stevens Started On: 03/03/2014 09:22 AM
Final Approval Date: 03/07/2014
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AM-6641 7. F.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Jaime Hawkins Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on final construction costs for SR 99 International District Enhancement Project and acceptance of
project.
Recommendation
Forward the item to the consent agenda for approval at the March 18, 2014 City Council meeting.
Previous Council Action
On July 17, 2012, City Council awarded the contract for the construction of the SR 99 International District Enhancement
Project to Totem Electric of Tacoma, Inc. in the amount of $277,207.73
Narrative
The SR99 International District Enhancement Project is complete. The project provided decorative street light poles,
pedestrian lights, banners, artwork and curb ramp upgrades on SR99 between 232nd St SW and 220th St. SW. The project
costs were funded by a federal transportation grant.
The contract award amount was $277,207.73 and Council approved a management reserve of $27,800. There were two
approved change orders on the project. The first change order was $17,834.93 and covered costs related to unforeseen
conditions, miscellaneous extra work and the deduction of a bid item. The second change order was a reconciliation change
order for ($20,510.70). The final cost paid to Totem Electric was $274,531.96.
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 03:36 PM
Public Works Phil Williams 03/06/2014 05:08 PM
City Clerk Scott Passey 03/06/2014 05:25 PM
Mayor Dave Earling 03/06/2014 08:55 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Megan Luttrell Started On: 03/05/2014 04:34 PM
Final Approval Date: 03/07/2014
Packet Page 321 of 424
AM-6640 7. G.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Jaime Hawkins Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on final construction costs for the 76th Ave W Temporary Asphalt Overlay Project and acceptance of project.
Recommendation
Forward the item to the consent agenda for approval at the March 18, 2014 City Council meeting .
Previous Council Action
On November 12, 2013, City Council approved a resolution for the Mayor to sign and enter into a contract with Lakeside
Industries, Inc. for the 76th Ave W Temporary Asphalt Overlay Project in the amount of $100,280.
Narrative
The 76th Ave W Temporary Asphalt Overlay Project is complete. The project placed a temporary pavement overlay on 76th
Ave W within the limits of the City of Lynnwood’s sewer main improvement project. The temporary overlay repaired the
street and improved the pavement condition until the final restoration can be completed in summer 2014.
A budget of $140,300 was established for the temporary overlay contract. There were two approved change orders on the
project. The first change order was for $4,789.41 to furnish a portable changeable message sign, install water can risers and
sweep the street prior to the pavement overlay. The second change order was a reconciliation change order for ($1,598.40).
The final cost paid to Lakeside Industries was $103,471. The City of Lynnwood will reimburse the City for the expense of this
temporary paving. They will also pay for the final overlay on this section of 76th Ave W this coming Summer (2014).
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 03:56 PM
Public Works Phil Williams 03/06/2014 05:13 PM
City Clerk Scott Passey 03/06/2014 05:25 PM
Mayor Dave Earling 03/06/2014 08:58 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Megan Luttrell Started On: 03/05/2014 04:32 PM
Final Approval Date: 03/07/2014
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AM-6639 7. H.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Jaime Hawkins Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on final construction costs for 76th Ave W Watermain Replacement Project and acceptance of project
Recommendation
Forward the item to the consent agenda for approval at the March 18, 2014 City Council meeting .
Previous Council Action
On November 12, 2013, City Council approved an emergency resolution for the Mayor to sign and enter into a contract with
Earthworks Enterprises, Inc. for the 76th Ave W Watermain Replacement Project in the amount of $362,320.17
Narrative
The 76th Ave W Watermain Replacement Project is complete. The project replaced 1,540 feet of watermain piping, associated
water meters and fire hydrants between 174th Street and 180th Street. This project was initially included in the City of
Lynnwood’s 76th Ave W sewermain improvement project, but the responsibility for executing the project was transferred to
the City of Edmonds after Lynwood cancelled the construction contract with their contractor, Santana Trucking. The City of
Edmonds contracted with Earthworks Enterprises to complete the water line work. The contract award amount was
$362,320.17 and Council approved a management reserve of $30,920. There were two approved change orders on the project.
The first change order was for $26,594.76 to replace a side sewer and lateral damaged during the City of Lynnwood’s project
and the second was a reconciliation change order for ($37,109.80). The City of Lynnwood will reimburse Edmonds for Change
Order No. 1, since the damage was done by their contractor. The final cost paid to Earthworks Enterprises was $351,805.13.
Attachments
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 03:48 PM
Public Works Phil Williams 03/06/2014 05:20 PM
City Clerk Scott Passey 03/06/2014 05:25 PM
Mayor Dave Earling 03/06/2014 08:59 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Megan Luttrell Started On: 03/05/2014 04:18 PM
Final Approval Date: 03/07/2014
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AM-6642 7. I.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Jaime Hawkins Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on final construction costs for the Interurban Trail Project and acceptance of project.
Recommendation
Forward the item to the consent agenda for approval at the March 18, 2014 City Council meeting .
Previous Council Action
On June 21, 2011, City Council awarded the contract for the construction of the Interurban Trial Project to Trimaxx
Construction, Inc. in the amount of $1,368,721.50
Narrative
The Interurban Trail Project is complete and constructed the missing link of the regional trail thru Edmonds. Improvements
included approximately 2480 feet of new trail, reconstruction of 74th Ave W, landscaping, benches, signage, a shelter with
informational kiosk and bicycle rack. Bike lanes were added to 76th Ave W and curb ramps were upgraded to comply with
ADA requirements. The project costs were funded by a federal transportation grant, State Recreation and Conservation Office
(RCO) grant, Sewer and Stormwater Utility Funds, Street 112 Fund and the REET Fund.
The contract award amount was $1,368,722 and Council initially approved a management reserve of $137,000. In September
2011, additional management reserve of $93,631 was approved by the City Council. There were ten approved change orders
on the project that totaled $83,083 in extra costs. The more significant extra work items that resulted in additional costs were
the replacement of 130 feet of existing 30-inch corrugated metal storm pipe, reconstruction of 74th Ave and increased
quantities for retaining walls. The final cost paid to Trimaxx Construction, Inc. was $1,451,805.07.
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 05:11 PM
Public Works Phil Williams 03/06/2014 05:16 PM
City Clerk Scott Passey 03/06/2014 05:25 PM
Mayor Dave Earling 03/06/2014 08:54 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Megan Luttrell Started On: 03/05/2014 04:43 PM
Final Approval Date: 03/07/2014
Packet Page 325 of 424
AM-6654 7. J.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign a Local Agency Agreement with WH Pacific for the Five Corners Roundabout Project.
Recommendation
Forward the item to the consent agenda for approval at the March 18, 2014 City Council meeting.
Previous Council Action
None.
Narrative
The City issued a Request for Qualifications in January, 2014 to hire a consultant to support city staff with field inspection,
contract administration, material testing and federal-aid documentation for the Five Corners Roundabout Project. The City
received statement of qualifications from six engineering firms and the Selection Committee chose WHPacific based on their
qualifications, experience and approach to provide services during construction.
The City has negotiated a consultant fee of $180,929 to complete the construction support services and the required material
testing. A management reserve of $18,093 is included for additional work that may be authorized by City to address
unforeseen conditions or construction related issues. The key tasks within the scope of work provide for contract preparation,
construction administration, field inspection, materials, project completion and public outreach. This contract will be funded by
the Five Corners Roundabout Project budget that includes a federal transportation grant, traffic impact fees, Street 112 Fund
and stormwater and water utility funds.
Attachments
WH&Pacific Agreement
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 05:58 PM
Public Works Phil Williams 03/07/2014 08:18 AM
City Clerk Scott Passey 03/07/2014 08:22 AM
Mayor Dave Earling 03/07/2014 08:39 AM
Finalize for Agenda Scott Passey 03/07/2014 08:44 AM
Form Started By: Robert English Started On: 03/06/2014 05:13 PM
Final Approval Date: 03/07/2014
Packet Page 326 of 424
Packet Page 327 of 424
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EXHIBIT A-1
SCOPE OF SERVICES
Construction Inspection and Documentation Services
City of Edmonds
Construction Management Services
WHPacific (CONSULTANT) will provide Construction Management (CM) Services for the City of
Edmonds (CITY). These services will include on site inspection, construction administration
documentation and material testing for the “Five Corners Roundabout Improvement” project. All services
will be provided in accordance with the Washington State Department of Transportation’s (WSDOT) Local
Agency Guidelines and Construction Manual. The CITY will provide the Resident Engineer to act as the
project’s focal coordination point.
Project Number: E1AA/c342
Federal Aid Number CM-2512(007)
City Project Name: Five Corners Roundabout Intersection Improvement Project
Consultant will be providing Scott Bastin to the project to perform Field Inspection and Contract
administration services, reporting to the City’s Resident Engineer. CONSULTANT shall not assign
another employee to perform field inspection and contract administration services without the prior written
approval of CITY. CONSULTANT will submit a proposed personnel change to the CITY for review and
approval, if Scott Bastin leaves employment with CONSULTANT. Upon request by CITY, CONSULTANT
will replace any personnel from project team within one week of CITY’s submittal of a written request to
remove an employee from the project team.
Project Description:
The project will construct a roundabout at the Five Corners (212th St and 84th Ave) intersection. The
scope of construction work includes replacement and improvements to the water and stormwater utilities,
conversion of overhead utilities to underground, demolition of existing pavement and sidewalk and
construction of new pavement section, striping, sidewalk, curb and gutter, street lighting, signing,
landscaping, irrigation, gravity block walls, and flashing beacons.
Work Breakdown Structure by Tasks
100 Contract Preparation:
101 CONSULTANT will conduct a site visit to become acquainted with the project site and take
preconstruction photos. The photos shall be provided to the City for review and acceptance prior
to the start of construction.
102 CONSULTANT will review bid documents to become familiar with the Plans and Specifications.
103 CONSULTANT will attend one preliminary set up meeting with the CITY to discuss change
management processes and flow of documentation to and from the field such as Filing system,
Field Note Records, Inspector Daily Reports, Request for Approval of Materials (RAM), Employee
interviews.
104 CITY will prepare an agenda and conduct the Pre-Construction Meeting. CONSULTANT
will review the agenda, take notes during the meeting and develop a list of action items to
complete CONSULTANT will also review federal contract requirements with the Contractor and
prepare and distribute meeting minutes to attendees. The pre-construction meeting will be
separated into two segments covering general administration and utility coordination.
200 Construction Administration:
201 CONSULTANT will review City prepared Inspector Daily Reports (IDR’s) and confirm documents
are in compliance with CITY, WSDOT and Federal Requirements.
202 CONSULTANT will review (within 5 working days) the Contractor’s initial CPM Schedule against
allowable working days, key utility coordination dates, procurement of long lead items and project
milestone dates. CONSULTANT will also review the schedule sequencing and activity duration to
check if they are reasonable. Any discrepancies, conflicts or unreasonable work durations will be
brought to the attention of the Contractor and CITY.
203 CONSULTANT will monitor Contractor and Sub-Contractor’s employment documentation for
adherence to contract requirements. Monitoring will include:
Packet Page 335 of 424
A. Maintaining Employment Documentation Log that will track the following items B through
F.
B. Collecting, reviewing and approving (or rejecting) Requests to Sublet.
C. Collecting Certified Payrolls to verify that they meet contract wage requirements.
D. Collecting Statements of Intent to pay prevailing wages
E. Collecting Affidavits of Wages Paid.
F. Collecting and reviewing Certifications for Federal-Aid Projects.
204 CITY will prepare construction Change Orders and Change Order Directives. The
CONSULTANT will review contractor price quotes, CITY prepared Change Orders and supporting
documentation for Change Orders. If requested by CITY, CONSULTANT will prepare
independent cost estimates to evaluate Change Order pricing in accordance with the WSDOT
LAG Manual. CONSULTANT will maintain the change order files for WSDOT review and verify
the following documents are in each file:
A. Fully executed Change Order.
B. City Written Authorization to Proceed with Change Order work or executed Change Order
directive
C. Change Order Pricing
D. Independent Cost Estimate
E. Force Account records (if needed)
F. Schedule analysis for extra working days
205 CONSULTANT will prepare and submit 7 CONSULTANT monthly progress invoices to the CITY
for review and payment. Each progress payment shall be supported by completed and approved
field note records in accordance with the WSDOT LAG Manual and current guidelines.
206 CONSULTANT will attend 2 meetings with WSDOT Local Programs reviewer to assess project
records at 30%and 90% construction completion.
207 CONSULTANT will review (within 3 working days) Contractor’s updates to the CPM Schedule
and notify CITY and Contractor of discrepancies, conflicts or unreasonable work durations.
208 CONSULTANT will prepare and maintain, on a weekly interval, a Submittals Log that will be
provided at the weekly coordination meeting with the Contractor. CONSULTANT shall actively
track status of submittals and ensure that submittals are being reviewed within 5 working days,
unless the submittal is determined to be of a non-critical nature by the CITY and Contractor.
209 CITY will prepare and issue a Letter of Substantial Completion.
210 CONSULTANT will coordinate with WSDOT Local Programs regarding project records and
documentation.
211 CONSULTANT will prepare and maintain, on a weekly interval, a Request for Information (RFI)
log that will be provided at the weekly coordination meeting with the Contractor. CONSULTANT
shall actively track status of RFI’s and ensure that RFI’s are being reviewed within 5 working
days, unless the RFI is determined to be of a non-critical nature by the CITY and Contractor.
212 CONSULTANT will prepare and maintain, on a quarterly interval, a Disadvantage Business
Enterprise (DBE) log that tracks payments to DBE contractors. The log shall be maintained in
accordance with current WSDOT guidelines. CONSULTANT shall submit Contractor’s quarterly
DBE report to WSDOT Local Programs.
213 Attend weekly project coordination meeting with the Contractor and Utility Companies. Prepare
weekly agendas and meeting minutes in a format acceptable to CITY.
214 CONSULTANT will prepare and maintain, on a weekly interval, a potential change order list for
unpaid, owner requested, or disputed work. The list will include the following:
A. Dates for when work was completed.
B. Description of work
C. Force account estimate of work.
D. City Authorization date (if owner requested)
300 Field Inspection for 120 Working Days:
301 Provide complete field notes and Inspector Daily Reports (IDR’s) in general compliance with
CITY, WSDOT and Federal requirements. CONSULTANT shall provide CITY with completed
IDR’s by Friday of each work week The IDR’s shall include, at a minimum, a description of the
work performed by the Contractor and Subcontractors, approximate quantities of materials
installed, log of equipment and staff used, traffic control observations, weather condition, and any
observed problems or construction issues.
302 Maintain records of gravel, concrete, and asphalt delivery tickets. Obtain scaleman’s certification
from Asphalt batch plant.
Packet Page 336 of 424
303 CONSULTANT will prepare Weekly Statements of Working Days and submit to Contractor by
Monday for the previous work week.
304 Observe Contractor’s work and document that the project is built according to the Plans and
Specifications.
305 Prepare and submit Field Note Records for review and payment.
306 Monitor the Contractor’s traffic control procedures and implementation of the approved traffic
control plans.
307 Monitor the Contractor’s temporary erosion and sediment control procedures and systems and
promptly notify the Contractor and CITY if there are erosion or sediment problems within the
project limits.
308 Monitor the Contractors compliance with all permits.
309 Provide daily project construction photos of traffic control set-up and work activities during the
course of construction. Photographs will be in digital format and cataloged by date and
description of work.
310 Material testing coordination, as required under the ROM and WSDOT Construction Manual, with
material testing Sub-Consultant.
311 Use WSDOT form 424-003 and conduct Employee Interview Report for the Contractor and all
Subcontractors.
312 Assist the City RE in coordinating with WSDOT Local Programs as necessary.
313 CONSULTANT shall coordinate and track quantities of materials provided by Utility companies for
the conversion of overhead utilities to underground. CONSULTANT shall confirm that certificate
of materials are provided for each delivery and verify the quantity delivered by each Utility.
CONSULTANT shall also be on-site when deliveries are made by Utility companies to confirm
that the supplied materials have not been damaged.
314 Review the Contractor’s construction record drawings on a weekly interval in accordance with the
Contract Specifications. CONSULTANT will track and record field changes on drawings and use
this information to verify the Contractor’s construction record drawings.
400 Materials:
400 CONSULTANT will update the Record of Materials (ROM) as RAMs are rejected, approved, or
conditionally approved as well as when test results are obtained.
401 CONSULTANT will inspect materials and conduct testing in accordance with the LAG Manual and
the WSDOT Construction Manual. HW A Geosciences will be retained as our subconsultant to
provide material’s testing services.
402 CONSULTANT will inspect and test the Concrete for adherence to Contract requirements. Tests
to be performed could include: slump, air entrainment and compressive strength.
403 CONSULTANT will inspect installation of Hot Mix Asphalt for adherence to Contract
requirements.
404 CONSULTANT will prepare and maintain, on a weekly interval, a Material Testing log that will be
provided at the weekly project coordination meetings. The log should include, at a minimum, the
following information:
A. Date of material test
B. Material tested
C. Type of Test performed,
D. Test Results
E. Status if test results do not meet contract specifications. CONSULTANT and HWA
Geosciences shall immediately notify CITY and Contractor of a failed test result.
405 At the conclusion of the project, the CONSULTANT will prepare:
A. Certification of Materials
.
500 Project Completion:
The CITY will be responsible for creation of a Punch List, inspection of punch list work and
providing finalized pay note documentation. CONSULTANT will assist the CITY with project
close-out by performing the following work:
501 CONSULTANT will review the project records to verify that they are complete. This will be a last
check before hard-copy files are transferred to the CITY.
502 CONSULTANT will coordinate with WSDOT Local Programs regarding a final review of project
records and documentation. CONSULTANT will attend follow-up meetings with CITY and
WSDOT Local Programs, if the final review identifies missing documentation that requires an
additional review(s) by Local Programs.
503 The CITY will issue a letter of Physical Completion.
504 The CITY will prepare the Final Pay Estimate and Voucher.
Packet Page 337 of 424
505 If required and as approved by the CITY, Management Reserve will be used by the
CONSULANT to coordinate with the CITY, W SDOT Local Programs and the Contractor to
resolve outstanding project issues.
600 Public Outreach:
CONSULTANT shall attend one public meeting with residents, business owners and property
owners. CONSULTANT shall take notes during the meeting and develop meeting minutes that
include required action items.
601 Prior to key project milestones, CONSULTANT will prepare flyers and project newsletters for
distribution to the adjacent neighborhood and businesses.
602 CONSULTANT and CITY shall visit all adjacent businesses to gather contact information,
establish relationships, and learn more about their business operations.
603 CONSULTANT shall establish and maintain a project list for the purposes of distributing e-mail
alerts. CONSULTANT may be requested by CITY to prepare draft e-mail alerts that will be
reviewed by CITY before being sent to the listserv.
604 CONSULTANT shall develop and maintain, on a weekly interval, a comment database that tracks
comments, questions and action requests by residents, businesses and property owners.
605 CONSULTANT will prepare and distribute a project information sheet that will be distributed to the
City twice per month. The format of the information sheet and the type of information to be
contained in the report will be approved by the City prior to the start of construction.
Assumptions:
• CITY will provide the Resident Engineer who will act as the projects focal point of coordination and
documentation for all 120 working days.
• 130 trips to the project by CONSULTANT.
• 30 miles round trip, from Bothell to Edmonds.
• No overtime hours included.
• The CONSULTANT Inspector may need to adjust his schedule to provide inspection of Contractor
work on weekends.
Packet Page 338 of 424
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Client:City of Edmonds
Project:Five Corners Roundabout Improvement Project
LABOR
Construction
Principal
Project
Manager Scott Basin
Project
Coordinator
$65.00 $47.50 $28.00 $26.26
100 Preconstruction 1 12 24 8 45 $1,517.08
$65.00 $570.00 $672.00 $210.08
200/300/400 Admin/Field/Materials 4 120 1120 40 1284 $38,370.40
$260.00 $5,700.00 $31,360.00 $1,050.40
500/600 Project Completion/ Public Outreach 1 40 80 24 145 $4,835.24
$65.00 $1,900.00 $2,240.00 $630.24
Labor Subtotal (Hours)6 172 1224 72 1474
Labor Cost Subtotal $390.00 $8,170.00 $34,272.00 $1,890.72 $44,722.72
Overhead Percentage:169.01%x Direct Salary Cost (DSC) =$75,585.87
Fixed Fee Percentage:30.00%x Direct Salary Cost (DSC) =$13,416.82
Labor Total =$133,725.41
EXPENSES:
ITEM QUANTITY
Mileage 3900 $0.565 $2,203.50
$0.00
Expenses Total =$2,203.50
Subconsultant HWA 45,000.00$ $45,000.00
Total $180,928.91
Management Reserve 10%$18,092.89
TOTAL PROJECT FEE =199,021.80
EXHIBIT E-1
CONSULTANT FEE ESTIMATE
UNIT COST EXPENSES COST
Construction Management Services
Packet Page 343 of 424
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AM-6643 7. K.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Jerry Shuster Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorize the Mayor to sign a Professional Services Agreement with Shannon & Wilson for tasks to complete the Final
Feasibility Study for the Willow Creek Daylighting/Edmonds Marsh Restoration Project
Recommendation
Forward the item for discussion at the March 18, 2014 City Council meeting
Previous Council Action
On February 18, 2014, the Council authorized the Mayor to sign a grant agreement for $200,000 from the Recreation and
Conservation Office (RCO), Salmon Recovery Funding (SRF) Board to complete the Final Feasibility Study for the Willow
Creek Daylighting project/Edmonds Marsh Restoration Project.
Narrative
The City completed the Early Feasibility for the Willow Creek Daylighting project in the 2nd quarter of 2013. In August
2013, the City applied to the RCO for additional funding to complete the Feasibility Study. In December 2013, RCO awarded
the City $200,000 for this project.
In December 2013, the City advertised a Request for Qualifications (RFQ) for a consultant to assist in the completion of the
Willow Creek Feasibility Study. The scope of services detailed in this RFQ included those in the RCO grant plus predesign of
channel improvements upstream of the Edmonds Marsh.
The City received one Statement of Qualification (SOQ) in response to the RFQ. The SOQ was from Shannon & Wilson with
several subconsultants. Shannon & Wilson was the consultant that helped the City complete the Early Feasibility for the
Willow Creek Daylighting project in the 2 nd quarter of 2013.
Two staff members from the Engineering Division plus Keely O’Connell from Earth Corps reviewed the SOQ from Shannon
& Wilson. Ms. O’Connell is under contract to the City to provide project management service for this project. All reviewers
documented that the Shannon & Wilson team met the necessary qualifications for the scope of services. City Staff obtained
positive and complementary references for Shannon & Wilson on similar projects.
Fiscal Impact:
The estimated cost for the base tasks is $314,459. The scope and budget also includes several optional tasks. The extent of the
cultural resource evaluation is not known with certainty at this time. The base tasks include initial consultation with the
Department of Archaeology and Historic Preservation (DAHP) and the Tribes. The first optional task includes additional
funding should DAHP or the Tribes require a more extensive evaluation. The second optional task is additional environmental
field investigations along the route of the proposed day lighted channel. The base task includes an extensive data gap analysis
of the publically available data from the Unocal property. This optional task will be initiated by the data gap analysis if it
indicates additional sampling is warranted. The cost for these two optional tasks is $22,551.
The funding for this Professional Service Agreement is $200,000 from the RCO grant plus additional funding from the
Stormwater Utility fund. The 2014 capital budget has $500,000 set aside for this project that includes revenue of $200,000
from the RCO grant and $300,000 directly from the Stormwater Utility fund balance.
Packet Page 366 of 424
Attachments
Shannon & Wilson Professional Services Agreement
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 03:29 PM
Public Works Phil Williams 03/06/2014 03:36 PM
City Clerk Scott Passey 03/06/2014 03:37 PM
Mayor Dave Earling 03/06/2014 08:52 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Megan Luttrell Started On: 03/06/2014 07:57 AM
Final Approval Date: 03/07/2014
Packet Page 367 of 424
PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and Shannon & Wilson, Inc. hereinafter referred to as the
"Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide consulting services with respect to the Willow Creek
Daylighting/Edmonds Marsh Restoration Project;
WHEREAS, optional Tasks A & B to the base Scope of Work have been included. These
optional Tasks shall only be executed by the consultant after written approval by the City’s
Project Manager;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of
$314,459.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
Packet Page 368 of 424
3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant’s negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant’s
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
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Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national origin
or physical handicap.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this contract.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this contract must
meet the approval of the City. During pendency of this agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City’s prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
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11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound engineering practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Services.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any
other provision.
15. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
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The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Shannon & Wilson, Inc.
400 N 34th Street, Suite 100
Seattle, WA 98103
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 20_____.
CITY OF EDMONDS SHANNON & WILSON, INC.
By By
David O. Earling, Mayor
Its
ATTEST:
________________________________
City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
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STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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Proposal – Willow Creek Daylight
Final Feasibility Study Base Contract
March 5, 2014
Submitted To:
Mr. Jerry Shuster
City of Edmonds
121 5th Avenue N.
Edmonds, Washington 98020
By:
Shannon & Wilson, Inc.
400 N 34th Street, Suite 100
Seattle, Washington 98103
21-2-60840-002
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March 5, 2014
Mr. Jerry Shuster
Stormwater Engineering Program Manager
City of Edmonds
121 5th Avenue N.
Edmonds, WA 98020
RE: PROPOSAL – WILLOW CREEK DAYLIGHT, FINAL FEASIBILITY STUDY
BASE CONTRACT
Dear Mr. Shuster:
Shannon & Wilson, Inc. (S&W) is pleased to submit the following proposal to initiate the
Willow Creek Daylight, Final Feasibility Study. The proposal, scope, budget, and schedule are
summarized in this proposal letter.
SCOPE OF SERVICES
Task 1. Project Management
The Consultant will provide project management services for the project including subcontractor
management.
Deliverables
Monthly invoices and progress reports.
Attendance at six 1-hour monthly project management conference calls, with call
minutes.
Assumptions
Work period occurs March 1 through December 2014.
Task 2. Cultural Resources Review
A cultural resources review will be required by the project to satisfy the requirements of the
Section 106 of the National Historic Preservation Act (NHPA), the National Environmental
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Policy Act, and the State Environmental Policy Act (SEPA). This task involves performing
investigations, and providing coordination and documentation to the City of Edmonds (the City),
the Washington State Recreation and Conservation Office (RCO), the Washington State
Department of Archaeological and Historic Preservation (DAHP), and tribal cultural resources
specialists. Salmon Recovery Funding Board funded projects coordinate directly the DAHP and
the tribes through State of Washington Executive Order 05-05. This does not substitute
Section 106, which would be necessary when a federal nexus occurs (i.e., permits or funding).
Cultural Resources Consultants (CRC) will perform a study and will provide a report to the City
and to the RCO, who will submit to DAHP and the tribes. The first phase of study will be
coordinated with planned geotechnical and contaminated soil field explorations and in proposed
project areas where earth disturbing activities are planned. The second phase of study will be
review of the project design plans. CRC will provide the following tasks for the project:
Background Research: Conducts a recorded sites files search at the DAHP; reviews
relevant correspondence between the client, stakeholders, and DAHP; and conducts a
review of environmental, archaeological, ethnographic, and historical literature
appropriate to the project area, including information from the Edmonds Crossing
studies.
Tribal and DAHP Coordination: Contact the cultural resources staff of the affected
tribes and DAHP on a technical staff-to-technical staff basis for relevant project
information.
Field Reconnaissance: Conducts field investigations of the project location for
identification of archaeological and historical resources. Investigations may include
shovel test probes, exploratory excavations in areas where sites are suspected or have
been identified as potential sites of buried archaeological deposits, and observation/
coordination with the geotechnical and contaminated soils field exploration efforts.
Documentation of Findings: Provide documentation and recording of sites within the
project area, including preparation of Washington State archaeological and/or historic
site(s) forms and NHPA Determination of Eligibility forms, as appropriate.
Attend two conference calls with the City to discuss the CRC reports for each phase of
the study.
The cultural resources deliverable includes preparation of a technical report describing
background research, field methods, and results of investigation. It includes supporting
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documentation of archaeological findings and management recommendations. The report will
include maps and photographs, analysis, recommendations of curation of any identified artifacts,
and other relevant data. The report will evaluate the site for NHPA eligibility and contain
recommendations for treatment of any NHPA-eligible property likely to be affected by the
project. Draft reports will be submitted to the client for review before the final cultural resources
assessment reports are produced. The reports will meet DAHP requirements.
Assumptions
This scope and budget is based upon information provided on February 2014. Any
changes may require a change in budget to accommodate updating project information
not received prior to the start of this project.
This scope assumes that no more than one unrecorded archaeological site or one
unrecorded historic site will be identified within the project area. It would be necessary
to adjust the budget if additional sites are found. This budget was prepared with the
assumption that no more than ten shovel test probes would be excavated. If extensive
archaeological deposits are encountered or if additional shovel test probes are warranted
within the project area, it may be necessary to modify this agreement to accommodate
additional investigations for purposes of site identification.
This scope does not include additional services for impact mitigation regarding
archaeological or historic sites.
This scope assumes that project proponents can provide immediate Right of Entry (ROE)
to CRC so the project may be completed within the stated project schedule.
This scope assumes that all relevant project information, prior reports including
geotechnical reports, design plans, and project maps will be provided with the signed
Agreement so that CRC may begin this project immediately upon receipt of signed
agreement.
If human remains are found within the project area, all CRC field investigations will
cease immediately, proper authorities will be notified, and CRC will not resume field
investigations until applicable state laws are addressed.
This budget assumes the client will provide utility locator services [Washington State
Law (RCW 19.122)] prior to CRC field investigations.
CRC assumes our report will be submitted to DAHP (cover page provided; however, the
client should include their own cover letter requesting review) within 15 days of receipt
of said report for review. CRC cannot be held liable for reports prepared but not
submitted to DAHP in a timely manner. Additional fees may apply for additional
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services required as part of DAHP’s review process for reports submitted after 15 days of
receipt.
No cultural resources study can wholly eliminate uncertainty regarding the potential for
prehistoric sites, historic properties, or traditional cultural properties to be associated with
a project. The information we will present within our reports is based on our years of
experience and professional opinions derived from the analysis and interpretation of the
documents, records, literature, and information we are able to identify and use within our
report, and during our field investigation and observations to be conducted in the process
of preparing our technical report. The conclusions and recommendations we present will
apply to the project conditions existing at the time of our study and those reasonably
foreseeable.
Deliverables
Draft and Final Cultural Resources Report (three copies).
Assumptions
The City will provide comments on the draft report within two weeks of the submittal.
The cultural resources meeting will be a two-hour conference call with the City, separate
from the monthly project management meetings.
Task 3. Topographic Survey
A survey will be performed along the preferred restoration plan project elements to complete and
augment surveys performed previously by various parties. The surveyor will compile and
reconcile existing surveys, as well as gather topographic structures (surface and subsurface) data
for project features and elements that do not currently have adequate survey to support design.
The Consultant will provide a survey plan map to the City. The City will provide ROE to all
project properties needing survey.
The primary features to be surveyed include:
Tidal datum conversion for mean lower low water (MLLW) and NAVD88 datum.
Marina Beach Park (the Park) topography, above and marked below ground utilities,
paving limits, structures, fencing, signage, and vegetation including limits of shrub and
grass areas, and identification of trees over 6 inches in diameter at breast height by
species. Topography to extend down to elevation 0 foot (MLLW datum), and show
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locations of MLLW, mean higher high water, and ordinary high water mark (OHWM)
lines/contours. OHWM delineation shall follow Department of Ecology (Ecology)
guidance.
Daylight channel area – BNSF Railway Company (BNSF) railway crossing, future
daylight channel, and Chevron Environmental Management Company (Chevron)/Unocal
property bordering the daylight channel. Consultant will provide BNSF ROE using
BNSF’s temporary occupancy permit process.
Abandoned culvert demolition area – Complete topographic surveys and perform survey
of wetland and OHW delineations.
Deliverables
Electronic base map, with 1-foot contours, structures and utility locates, electronic
AutoCAD, CIV3D files, and paper survey plan stamped by Professional License
Surveyor in the State of Washington, will be submitted to S&W and the City.
Assumptions
The City will provide ROE for the surveys to the Chevron/Unocal property.
S&W will provide ROE to BNSF. Cost estimates have been included for a $750
temporary occupancy permit cost and two days of BNSF flagman at $1,200 per day.
Costs beyond these assumptions will be passed along to the City.
City will provide information regarding their utilities. Utilities location information for
the former Unocal pier and any remaining buried structure or utilities will be requested
from Chevron/Unocal and part of the utility locate work in Task 6 Geotechnical
Assessment.
Task 4. Beach Outlet Evaluation
This task will evaluate the preferred alignment for the beach outlet based on optimal fish
passage, hydrodynamics, sediment transport and geomorphologic conditions, and risks to
property and infrastructure. An evaluation will be conducted to determine a preferred alignment
for the proposed daylighting of the Willow Creek channel through the Park. The primary
restoration objective for the beach outlet design is to provide (and maximize) juvenile salmon
passage into Willow Creek over a range of tidal conditions that occur during the spring and
summer rearing period. The design will need to balance the desire for a natural channel setting,
limit maintenance and repair needs to adjacent park, railroad concerns, drainage infrastructure,
and environmental contamination. It will also need to consider tidal outlet channel migration,
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sedimentation, erosion, and scour conditions. The Consultant will conduct an evaluation to assist
in development of two conceptual beach outlet alignments (alternatives) as part of this task, and
these will be used for the selection of a preferred Marina Beach outlet alternative.
The analysis will lead to the recommendation for the Park preferred alternative to be presented in
the Draft Letter Report. The Consultant will attend a meeting with the City to present the Beach
Daylight Alternatives and finalize the preferred alternative.
After comments are provided by the City and their stakeholders, a Final Beach Daylight
Alignment letter report will be provided.
Deliverables
Draft and Final Conceptual Beach Daylight Letter Report (three copies).
Assumptions
The City will provide comments on the draft report within two weeks of the submittal.
The beach daylight alternatives meeting will be a two-hour meeting at the City, separate
from the monthly project management meetings.
Task 5. Hydrodynamic Modeling
The Willow Creek Daylight – Early Feasibility Study modeling results indicated that the project
could provide flood risk reduction benefits, for normal tidal conditions, and lower flood water
surface elevations in the marsh and adjacent roads and parking areas. These modeling results
were based on inflows from the City’s Edmonds Marsh stormwater inflow HSPF model, and
typical spring tidal conditions. Additional modeling is needed to confirm the project design of
the beach outlet, as well as characterize a broader range of flood conditions that considers higher
tide and storm surge conditions. Ongoing water level and flow data collection in Shellabarger
and Willow Creeks, the Washington State Department of Transportation (WSDOT) stormwater
overflow into Willow Creek, and new survey data, will be used to update and re-calibrate the
hydrodynamic model that our team developed for the Early Feasibility Study.
The updated model will be used to increase understanding of existing tidal hydraulics in
Edmonds Marsh, and predict future tidal (fish passage/habitat) and flood hydraulics in the marsh
and proposed beach outlet post-restoration conditions. Low flow and high (100-year) flow
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events over a mean and spring tidal cycle will be simulated using the updated model based on the
concept design alternatives for the beach outlet developed as part of this phase of work. A total
of three different geometries will be evaluated. The combination of the two flow conditions and
one tidal elevation time series that includes both mean and spring tide conditions; this results in a
total of six model simulations. Predicted velocities from the model for low and high flow
simulations will be used in conjunction with results of the coastal geomorphology and coastal
processes evaluation (completed as part of the beach outlet evaluation) to assess the
sustainability of the channel for fish passage.
The updated model will also be used to assess the utility of installing a self-regulating tidegate/
floodgate (SRT) within the project design to protect from flood flows, high tide and storm surge
conditions. The initial modeling work will include up to three additional simulations using high
tide and flow conditions (one simulation for each of the three proposed channel geometries). If
an SRT is determined to be beneficial to the project, the model will also be used to evaluate
potential operational (closure) criteria for the SRT that will optimize fish passage opportunities
and minimize flooding risk to adjacent and upstream properties. This modeling effort will be
based on the preferred alternative for the channel geometry. This effort will include up to ten
additional model simulations to evaluate five different operating conditions for the tidegate at
two flow conditions; spring migration and flood season hydrology.
The results of the beach outlet evaluation and hydrodynamic modeling will be summarized in a
Draft and Final Hydraulics Report.
Deliverables
Draft and Final Hydraulics Report (three copies).
Assumptions
This task includes up to 19 model simulations as described above.
The City will provide comments on the draft report within two weeks of the submittal.
The hydraulics report meeting will be a two-hour meeting at the City, separate from the
monthly project management meetings.
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Task 6. Geotechnical Assessment
Daylighting of Willow Creek will require construction (excavation) of the daylight channel along
BNSF and Chevron/Unocal property near the WSDOT stormwater pipe and manhole, underneath
and along the existing BNSF Railroad bridge abutments and foundations, underneath a potential
new pedestrian and maintenance bridge at the Park, and into the Park preferred alternative
alignment of the beach outlet. Adjacent property and structures will need a geotechnical review
to evaluate the potential effects on property and structures, and to develop design mitigation
measures.
The assessment will utilize data and information compiled in the Early Feasibility Study, and
will require gathering additional information from site surveys, BNSF bridge construction
as-builts, Chevron/Unocal property and the City’s Park as-builts, engineering reports and
geographic information system databases. Martin Page, P.E. (S&W) will be the lead
geotechnical engineer in performing geotechnical review of the preferred Willow Creek daylight
alignment and Park preferred alternative – beach outlet alignment.
Geotechnical assessment subtasks will include the following:
Field explorations:
― Perform a day’s worth of geotechnical test pits above the groundwater level along
the proposed daylight alignment.
― Perform two soil borings, one boring will be located at the pedestrian bridge and one
boring will be located at the potential parking lot wall location.
Assess embankment stability in the beach daylight areas along potential parking and wall
zones.
Perform a visual assessment of ditch and embankment seepage and stability conditions.
Review and assess other potential geologic hazards in the area including steep slopes,
landslides, and seismic design related issues for the project.
Assess the potential impacts of the daylight channel on the bluff to the east of the
railroad.
Provide a review of constructability and safety considerations, and develop preliminary
design recommendations for the BNSF railway embankment, bridge, and bridge area.
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The results of the geotechnical assessment will be summarized in a Draft and Final Geotechnical
Assessment Report.
Deliverables
Draft and Final Geotechnical Assessment Report (three copies).
Assumptions
The City will provide ROE to the Chevron/Unocal property.
The City will provide comments on the draft report within two weeks of the submittal.
The geotechnical report meeting will be a two-hour meeting at the City, separate from the
monthly project management meetings.
Task 7. Contaminated Soils Assessment
Daylighting of the Willow Creek will primarily occur along the Unocal property, leading to the
BNSF railway bridge and the City Park outlet. In 1993, Unocal entered into an “agreed order”
with Ecology for remediation of the Edmonds Bulk Fuel terminal site, which is still ongoing. In
2012 and 2013, ARCADIS submitted a series of reports that provide information on remaining
impacts and trend analysis for site cleanup contaminates. In general, the cleanup trends, as
reported to (and by) Ecology to S&W in 2013, are positive. The project team and the City have
been in communication with Chevron and ARCADIS, their environmental consultant, and has
established working relationships for surface water monitoring and data collection ROE, and
sharing of published reports for the respective projects. However, it is important for the Willow
Creek Daylight project team to better understand the adequacy the Unocal site cleanup study and
data sets. For example, the recent ARCADIS studies show that soil contamination remains near
the WSDOT outfall, because excavations in this area could not be completed without impacting
the outfall structure. This structure is located within the contemplated daylight plan and will
likely disturb these soils/sediments. There are other similar areas with potential for
contamination.
Another consideration is that the Unocal (ARCADIS) cleanup study outlines cleanup values
based on acceptable toxicity levels for current resident fish populations. It is unclear whether the
cleanup values selected will apply to the restored fish populations.
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A data gap analysis report will be developed to inform the restoration design process as to the
site conditions and remediation solutions. The report will provide preliminary assessment of
available data and determine if additional information and investigations are required to
supplement the existing data for planning and design. The report will also identify potential
public funding sources that could be used for further remediation activities. Subtasks to be
completed for the data gap analysis report include:
Gather and review documentation including reports, maps, and associated data from the
City, the Port of Edmonds, BNSF, Sound Transit, WSDOT, Ecology, and Chevron and
their associated consultants.
Review existing and available data and provide a recommendation whether there is a
need to supplement the existing data.
Review of potential surface and groundwater quality based on the information made
available by Ecology or Chevron/Unocal for the adjacent Chevron/Unocal property.
Discuss types of contamination that might be present in the proposed alignment and their
respective risks to development of fish habitat.
Using the groundwater and soils contamination information obtained from the soils
contamination study results and testing along with existing site data, assess the need for a
high-density polyethylene liner to prevent contamination to the daylight channel, or the
need for contaminated soils disposal during construction.
Develop a strategic planning overview that outlines the various steps and potential
negotiation points for developing a (revised) cleanup plan.
Investigate and identify potential public funding sources to be used to fund future
remediation activities.
The Consultant team will attend meetings to discuss data needs, present the Draft Report and
study findings, and receive comments and input from the City. Meetings may either be face-to-
face or via teleconference, depending on staff availability and meeting requirements.
The deliverables will include a Draft and Final Contaminated Soils Assessment Report.
Deliverables
Draft and Final Contaminated Soils Assessment Report (three copies).
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Assumptions
The City will provide ROE to the Chevron/Unocal property. All geoprobe testing is
limited to the Chevron/Unocal ROW.
The City will provide comments on the draft report within two weeks of the submittal.
The draft contaminated soils assessment report meeting will be a two-hour meeting at the
City, separate from the monthly project management meetings.
Task 8. Working Meetings with Chevron, BNSF Railway Company (BNSF), and Other
Stakeholders
The project team is prepared to support the City in their stakeholder, property, and landowner
negotiations. We understand the City will be the lead in contacting Chevron/Unocal, BNSF, and
WSDOT. The project team will provide assistance including technical information (CAD plans,
survey and property information and exhibits, hydrology, review of site contamination studies,
and geotechnical and constructability information), and input regarding meeting content and
negotiation points to the City, as needed. It is likely that two meetings with each property owner
will be needed as the feasibility study progresses.
Daylighting the channel under the BNSF tracks and pre-constructed bridge will require
coordination with BNSF. Ultimately, BNSF will require temporary occupancy, a license
agreement, and general engineering permit(s) to construct the project. However, advance
coordination and consultation with BNSF at key points along the project, will occur to allow the
railway input to and feedback on the study plans, and documentation of their feedback is
recommended. The S&W team can provide BNSF liaison services with BNSF engineering and
rail managers.
Daylighting the channel along the Chevron/Unocal (and WSDOT) property will likely involve
more complex real estate negotiations. To date, the project team has been supporting the City
who is leading discussions with Chevron/Unocal/ARCADIS and with WSDOT by providing
technical information, study and data collection plans, reports, and findings. We proposed to
continue to support the City as needed in these efforts. We anticipate that future Chevron/
Unocal negotiations will need information regarding the preferred plan, and that the City will
need a summary of the Unocal site cleanup status and data gap report and negotiation points, as
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described above. Dave Cline and Scott Gaulke (and other team members) will assist the City as
needed in these discussions and negotiations.
Deliverables
Draft and Final Hydraulics Report (three copies).
Assumptions
The City will provide comments on the draft report within two weeks of the submittal.
The hydraulics report meeting will be a two-hour meeting at the City, separate from the
monthly project management meetings.
Task 9. Final Feasibility Study
The results of the beach outlet study, hydrodynamic modeling study, geotechnical and
contaminated soils assessments, and cultural resources studies will be compiled into a Final
Feasibility Study. The Final Feasibility Study report will include updates of the preferred project
plan, project design elements and remaining engineering needs, project design and construction
costs, permit requirements, and proposed schedule.
Deliverables
Draft and Final Feasibility Study Report (three copies).
Assumptions
The City will provide comments on the draft report within two weeks of the submittal.
The draft final feasibility study meeting will be a two-hour meeting at the City, separate
from the monthly project management meetings.
Task 10. Willow Creek Abandoned Culvert Removal Design
This task involves the design and permitting of demolition and removal and channel
reconstruction of the abandoned stormwater culverts at the southern end of the existing daylight
channel. These structures were originally Unocal property that was deeded to the City. In the
feasibility study, these structures were shown to “constrict” stormwater conveyance and flows
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from the marsh. The Consultant will develop and submit the 30%, 90% and Final Design plans,
specifications and cost estimate, and bid tab for the City.
Deliverables
30% and 90% and Final Design Plans and Specifications (three copies).
Assumptions
The City will provide comments on the draft report within two weeks of the submittal.
Task 11. Willow Creek Abandoned Culvert Removal Permits
This task involves permitting the demolition, removal and channel reconstruction of the
abandoned stormwater culverts at the southern end of the existing daylight channel referenced in
Task 10. The Consultant will provide environmental studies and supporting documents, as well
as develop the permit applications for the construction plans. Permits included in this scope of
services include:
U.S. Army Corps of Engineers (Section 404 Nationwide Permit 27 for Habitat
Restoration)
Endangered Species Act review
Washington Department of Fish and Wildlife (WDFW) Hydraulic Project Approval
[HPA]
City of Edmonds Shoreline and State Environmental Policy Act [SEPA] Exemption
Deliverables
Wetland and OHW delineation
Special Project Information Form (SPIF) for Endangered Species Act review under the
Programmatic Restoration Biological Assessment (BA)
National Oceanic and Atmospheric Administration (NOAA) Limit 8 form
Joint Aquatic Resource Permit Application (JARPA)
Shoreline and SEPA exemption letter
Packet Page 387 of 424
Assumptions
S&W will develop a wetland delineation and mark the OHW line in the area around the culvert
removal site. After discussion with Kernen Lien from the City, we have assumed that the project
will fit within a SEPA and Shoreline exemption. Therefore, our scope only includes time for a
letter describing how the project fits under the exemptions. If this is not the case, then we will
need to modify our scope and costs. Since July 2012, WDFW requires a $150 permit fee for
processing the HPA. We have not included costs for any permit application fees. We have
assumed that the City will apply for any grading, demolition or other local permits that may be
required. We have included time to submit the applications to WDFW, the U.S. Army Corps of
Engineers, NOAA, and the City. In addition, we have included limited time to coordinate the
permit review with the agencies and respond to their comments. Section 106, DAHP and tribal
consultation will occur separately from this task.
Significant cost savings could be realized if this task involved permitting the entire restoration
project under this application. This would likely delay the culvert removal project however,
since the design information for the overall project will likely lag behind this smaller piece of the
project.
Task 12. Public Outreach Meeting
Consultant will develop an oversize figure and presentation and attend one public outreach
meeting.
Deliverables
Public outreach meeting materials.
Assumptions
Not applicable.
Contract Options
There are a number of additional project study, design, permitting, sampling, and testing tasks
that will likely be needed and added as contract amendments as the studies and design progress.
The following are a summary of placeholder tasks that may be utilized as future additions to the
Packet Page 388 of 424
scope of services. Placeholder budgets have been provided in the enclosed cost estimate. The
cost estimates will be updated and finalized if/when the option task becomes necessary.
Option Task A. Expanded Cultural Resources Studies
Additional cultural and archaeological studies may be necessary depending upon the findings of
their research and field explorations.
Deliverables
Draft and Final Cultural Resources Report (three copies).
Assumptions
See study assumptions Task 2 above.
Option Task B. Contaminated Soil Sampling, Testing, and Reporting
Perform up to ten geoprobes (two days’ worth of explorations) to test for typical petroleum-
related constituents to supplement, as necessary, existing site data. Tests will be performed
along the Park area and the proposed daylight channel bank of the Chevron/Unocal property (if
access is granted).
Deliverables
Laboratory testing reports.
Revised-Draft and Revised Contaminated Soils Assessment Report (three copies).
Assumptions
The City will provide ROE to the Chevron/Unocal property. All geoprobe testing is
limited to the Chevron/Unocal ROW.
The City will provide comments on the draft report within two weeks of the submittal.
The revised contaminated soils assessment report meeting will be a two-hour meeting at
the City, separate from the monthly project management meetings.
Packet Page 389 of 424
COST
Tables 1 and 2 summarize the cost estimate for this base contract (see enclosed).
SCHEDULE
Table 3 summarizes the schedule for this base contract (see enclosed).
S&W has prepared the enclosed "Important Information About Your Geotechnical/
Environmental Proposal" to assist you and others in understanding the use and limitations of our
proposals. We appreciate the opportunity to present this proposal and be of service to you.
Please let me know if you have questions regarding this proposal.
Sincerely,
SHANNON & WILSON, INC.
David Cline, P.E.
Senior Associate – Hydraulic Engineer
DRC/mwp
Enc: Table 1 – Base Contract Cost Estimate (2 pages)
Table 2 – Contract Options Cost Estimate
Table 3 – Schedule
Important Information About Your Geotechnical/Environmental Proposal
Packet Page 390 of 424
Willow Creek Daylight - Final Feasibility Study
Shannon & Wilson Inc.
Proposal Number: 21-2-60840
Date: 2/28/14
Base Contract
PIC (V.P.)Proj. Man.Geotech/ Civ
Civil, Geotech,
Bio CAD/GIS
Admin,
Repro, WP
HOUR
TOTAL
HOUR
LABOR
COST S&W Expense Anchor QEA Confl.CRC DHA
Billing Category VP (Princ)Sr. Assoc.Sr. Prof Prof IV.Sr. Tech Sr. Admin
Tasks Description $225.00 $185.00 $125.00 $115.00 $95.00 $90.00
1 Project Management 1 34 0 0 0 14 49 $7,775 $0 $2,338 $759 $0 $0 $10,872
Contract startup 1 4 2 7 $1,145 $1,145
Invoices 18 12 30 $4,410 $4,410
Monthly Mtgs. / Calls 12 12 $2,220 $2,220
Subcontractor Mgmt.12 12 $2,220
2 Cultural Resources Review 1 4 0 0 0 2 7 $1,145 $0 $0 $0 $4,757 $0 $5,902
Cultural and Arch Review - Borings, Field Explorations 1 4 2 7 $1,145 $4,757 $5,902
3 Survey and Utility Locates 2 10 24 0 20 0 56 $7,200 $750 $1,617 $0 $0 $23,993 $33,560
Utility Locate and Survey Plan Request 2 8 4 14 $1,750 $1,750
Surveyor Coord 2 4 6 $870 $870
BNSF Railway Company (BNSF) Right of Entry (ROE) Permit 2 4 6 $870 $750 $1,620
As-built Compiltation 2 4 6 $870 $870
Base Map Update 2 2 4 16 24 $2,840 $2,840
4 Beach Outlet Evaluation 15 34 10 0 14 4 77 $12,605 $73 $17,138 $3,850 $0 $0 $33,666
Concept Design Alternatives 1 4 4 8 17 $2,225 $2,225
Coastal Hydro, Sed, Geomorph 2 2 $370 $370
Fisheries 2 2 $370 $370
Infrastructure / Env.12 8 2 2 24 $4,620 $4,620
Alts Analysis 2 2 $370 $370
Draft Letter Report 1 8 2 2 2 15 $2,325 $28 $2,353
Mtg.4 4 $740 $18 $758
Final Letter Report 1 4 2 2 2 11 $1,585 $28 $1,613
5 Hydrodynamic Modeling Study 15 34 10 0 14 4 77 $12,605 $73 $40,656 $6,178 $0 $0 $59,512
Concept Design Alternatives 1 4 4 8 17 $2,225 $2,225
Coastal Hydro, Sed, Geomorph 2 2 $370 $370
Fisheries 2 2 $370 $370
Infrastructure / Env.12 8 2 2 24 $4,620 $4,620
Alts Analysis 2 2 $370 $370
Draft Letter Report 1 8 2 2 2 15 $2,325 $28 $2,353
Mtg.4 4 $740 $18 $758
Final Letter Report 1 4 2 2 2 11 $1,585 $28 $1,613
6 Geotechnical Assessment 27 66 224 0 0 0 317 $46,285 $8,218 $0 $0 $0 $0 $54,503
Data and Report Review 8 8 16 $3,280 $3,280
ROE, Utility Locates, Permits 8 24 32 $4,480 $1,000 $5,480
Field Explorations - Borings (2)2 12 14 $1,870 $4,000 $5,870
Field Explorations - Test Pits 2 12 14 $1,870 $2,000 $3,870
Soils Testing and Reporting 2 12 14 $1,870 $1,000 $2,870
Park and BNSF Bridge Embankment Stability 4 4 40 48 $6,640 $6,640
Ditch Seepage and Embankment Stability 1 4 30 35 $4,715 $4,715
Geologic Hazards, Landslides & Chan. Align Review 4 8 30 42 $6,130 $6,130
Draft Report 4 20 40 64 $9,600 $100 $9,700
Mtg. w/ City 4 4 8 $1,640 $18 $1,658
Final Report 2 4 24 30 $4,190 $100 $4,290
7 Contaminated Soils Assessment 24 16 28 92 12 14 186 $24,840 $218 $0 $0 $0 $0 $25,058
Data and Report Review 4 8 20 2 34 $4,860 $4,860
ROE, Utility Locates, Permits 8 8 $920 $920
Soil and Groundwater Contamination Revised Assessment - $0 $0
HDPE Liner Preliminary Design 2 12 1 15 $2,040 $2,040
Property/Landowner Negotiation Strategy 4 4 $900 $900
Project Funding Review 4 1 5 $990 $990
Draft Report 4 4 8 40 8 6 70 $8,540 $100 $8,640
Mtg. w/ City 4 4 8 $1,640 $18 $1,658
Final Report 2 8 24 4 4 42 $4,950 $100 $5,050
Tasks
Labor Expenses
Total
Packet Page 391 of 424
8 Working Mtgs. With Chevron, BNSF and other stakeholders 12 48 0 0 48 0 108 $16,140 $124 $0 $0 $0 $0 $16,264
Chevron/Unocal Coordination 4 16 16 36 $5,380 $41 $5,421
BNSF Coordination 4 16 16 36 $5,380 $41 $5,421
Washington State Department of Transportation (WSDOT) Coordination 4 16 16 36 $5,380 $41 $5,421
9 Final Feasibility Study Report 6 48 24 40 24 12 154 $21,190 $368 $3,817 $6,534 $0 $0 $31,909
Draft Report 4 24 16 24 16 8 92 $12,340 $175 $12,515
Mtg. w/ City 8 8 $1,480 $18 $1,498
Final Report 2 16 8 16 8 4 54 $7,370 $175 $7,545
10 Willow Creek - Abandoned Culvert Design 3 12 0 80 40 10 145 $16,795 $110 $0 $0 $0 $1,100 $18,005
30% Plans and Specs 4 40 16 4 64 $7,220 $28 $7,248
90% Plans and Specs 2 4 24 16 4 50 $5,830 $28 $5,858
Final Plans and Specs 1 4 16 8 2 31 $3,745 $55 $3,800
11 Willow Creek - Abandoned Culvert Permits 16 0 0 121 35 14 186 $22,100 $110 $0 $0 $0 $0 $22,210
Wetland Delineation / Ordinary High Water 4 40 15 4 63 $7,285 $7,285
Special Project Information Form for Programmatic Restoration Biological Assessment 5 25 4 34 $4,360 $4,360
Joint Aquatic Resource Permit Application 4 32 20 4 60 $6,840 $110 $6,950
Limit 8 certification for Salmon Recovery Funding Board requirement 2 4 6 $910 $910
State Environmental Policy Act/Shoreline Exemption 1 20 2 23 $2,705 $2,705
Permit Coordination 6 15
12 Public Outreach Mtg.0 12 0 0 8 0 20 $2,980 $18 $0 $0 $0 $0 $2,998
Meeting Materials Preparation 8 8 16 $2,240 $2,240
Meeting Attendance 4 4 $740 $18 $758
Subtotal 122 318 320 333 215 74 1,382 $191,660 $10,062 $65,566 $17,321 $4,757 $25,093 $314,459
Unit Amount Unit Price Total
BNSF ROE Permit LS 1 $750.00 $750
Beach Outlet Report (8.5x11 Color)EA 30 $1.00 $30
Beach Outlet Report (8.5x11 B&W)EA 50 $0.10 $5
Beach Outlet Report (11x17 Color)EA 10 $2.00 $20
Beach Outlet Mtg MI 32 $0.56 $18
Hydrodynamic Report (8.5x11 Color)EA 30 $1.00 $30
Hydrodynamic Report (8.5x11 B&W)EA 50 $0.10 $5
Hydrodynamic Report (11x17 Color)EA 10 $2.00 $20
Hydrodynamic Modling Mtg MI 32 $0.56 $18
Private Utility Locate - Geotech Borings LS 1 $1,000.00 $1,000
Drilling Subcontractor (soil borings)ea 2 $2,000 $4,000
Backhoe Subcontractor (test pits)day 1 $2,000 $2,000
Geotech Mtg MI 32 $0.56 $18
Geotech Report (8.5x11 Color)EA 50 $1.00 $50
Geotech Report (8.5x11 B&W)EA 500 $0.10 $50
Geotech Report (11x17 Color)EA 50 $2.00 $100
Soils laboratory testing LS 1 $1,000 $1,000
Contaminated Soil Report (8.5x11 Color)EA 50 $1.00 $50
Contaminated Soil Report (8.5x11 B&W)EA 500 $0.10 $50
Contaminated Soil Report (11x17 Color)EA 50 $2.00 $100
Contaminated Soil Mtg MI 32 $0.56 $18
Working Mtgs (6)MI 224 $0.56 $125
Final Feasibility Report (8.5x11 Color)EA 100 $1.00 $100
Final Feasibility Report (8.5x11 B&W)EA 500 $0.10 $50
Final Feasibility Report (11x17 Color)EA 100 $2.00 $200
Feasibility Report Mtg MI 32 $0.56 $18
Culvert P&S (8.5x11 B&W)EA 100 $0.10 $10
Culvert P&S (11x17 B&W)EA 100 $1.00 $100
Culvert Permits (8.5x11 B&W)EA 100 $0.10 $10
Culvert Permits (11x17 B&W)EA 100 $1.00 $100
Public Outreach Mtg MI 32 $0.56 $18
Total Reimbursables $10,063
Notes:
EA = each
GIS = geographic information system
PIC = Principal-in-Charge
Prof. = Professional
Repro - Reproduction
V.P. = Vice President
WP = Word Processing
Explanation of Reimbursable Expenses
Packet Page 392 of 424
Willow Creek Daylight - Final Feasibility Study
Shannon & Wilson Inc.
Proposal Number: 21-2-60840
Date: 2/28/14
Contract Options
PIC (V.P.)Proj. Man.Geotech/ Civ
Civil,
Geotech, Bio CAD/GIS
Admin,
Repro, WP
HOUR
TOTAL
HOUR
LABOR COST S&W Expense Leidos CRC DHA
Billing Category VP (Princ)Sr. Assoc.Sr. Prof Prof IV.Sr. Tech Sr. Admin
Tasks Description $225.00 $185.00 $125.00 $115.00 $95.00 $90.00
A Cultural and Arch Review - Feasibility Design 1 4 4 4 2 15 $1,985 $8,000 $9,985
B Environmenatl Field Explorations, Sampling, Testing, and Reporting 4 8 32 4 48 $6,420 $6,146 $12,566
Unit Amount Unit Price Total
Probe Rig Day 1 $1,900.00 $1,900
Private Utility Locate - Contaminated Soil Borings LS 1 $1,000.00 $1,000
BNSF Flagger Day 1 $1,200.00 $1,200
NWTPH-Gx EA 10 $66.00 $660
NWTPH-Dx EA 10 $66.00 $660
Polyaromatic Hydrocarbons EA 2 $204.00 $408
PPE Day 1 $25.00 $25
Photoionization Detector Day 1 $75.00 $75
Contaminated Soil Report (8.5x11 Color)EA 50 $1.00 $50
Contaminated Soil Report (8.5x11 B&W)EA 500 $0.10 $50
Contaminated Soil Report (11x17 Color)EA 50 $2.00 $100
Contaminated Soil Mtg MI 32 $0.56 $18
Notes:
BNSF = BNSF Railway Company
CRC = Cultural Resources Consultants
EA = each
GIS = geographic information system
NWTPH-Dx = Northwest Total Petroleum Hydrocarbon-Diesel Extended
NWTPH-Gx - Northwest Total Petroleum Hydrocarbon-Gasoline
PIC = Principal-in-Charge
PPE = personal protective equipment
Prof = Professional
LS = lump sum
MI = mile
SR = State Route
S&W = Shannon & Wilson, Inc.
V.P. = Vice President
WP = Word Processing
Explanation of Reimbursable Expenses
Tasks
Labor Expenses
Total
Packet Page 393 of 424
Tasks Description Calendar Days Est. Date
NTP 0 3/15/14
2 Cultural Resources Review Borings & Explorations 30 4/14/14
2 Cultural Resources Review - Final 90 6/13/14
3 Survey 60 5/14/14
4 Beach Outlet Alternatives Analysis - Draft Report 90 6/13/14
4 Beach Outlet Alternatives Analysis - Final Report 121 7/14/14
5 Hydrodynamic Study - Draft Report 150 8/12/14
5 Hydrodynamic Study - Final Report 180 9/11/14
6 Geotechnical Assess - Draft Report 90 6/13/14
6 Geotechnical Assess - Final Report 121 7/14/14
7 Contaminated Soils Assess - Draft Report 90 6/13/14
7 Contaminated Soils Assess - Final Report 121 7/14/14
8 Working Mtgs. Chevron, BNSF, WSDOT Varies Varies
9 Final Feasibility Report - Draft 240 11/10/14
9 Final Feasibility Report - Final 240 11/10/14
10 Willow Creek Culvert Demo - Draft 120 7/13/14
10 Willow Creek Culvert Demo - Final 180 9/11/14
11 Willow Creek Culvert Demo - Draft Permits 120 7/13/14
11 Willow Creek Culvert Demo - Final Permits 180 9/11/14
12 Public Outreach Mtg TBD TBD
Packet Page 394 of 424
SHANNON & WILSON, INC.
Geotechnical and Environmental Consultants
Attachment to and part of Proposal 21-2-60840-002
Date: March 5, 2014
To: Mr. Jerry Shuster
City of Edmonds
IMPORTANT INFORMATION ABOUT YOUR GEOTECHNICAL/ENVIRONMENTAL
PROPOSAL
More construction problems are caused by site subsurface conditions than any other factor. The following suggestions and
observations are offered to help you manage your risks.
HAVE REALISTIC EXPECTATIONS.
If you have never before dealt with geotechnical or environmental issues, you should recognize that site exploration identifies actual
subsurface conditions at those points where samples are taken, at the time they are taken. The data derived are extrapolated by the
consultant, who then applies judgment to render an opinion about overall subsurface conditions; their reaction to construction activity;
appropriate design of foundations, slopes, impoundments, recovery wells; and other construction and/or remediation elements. Even
under optimal circumstances, actual conditions may differ from those inferred to exist, because no consultant, no matter how qualified,
and no subsurface program, no matter how comprehensive, can reveal what is hidden by earth, rock, and time.
DEVELOP THE SUBSURFACE EXPLORATION PLAN WITH CARE.
The nature of subsurface explorations—the types, quantities, and locations of procedures used—in large measure determines the
effectiveness of the geotechnical/environmental report and the design based upon it. The more comprehensive a subsurface
exploration and testing program, the more information it provides to the consultant, helping to reduce the risk of unanticipated
conditions and the attendant risk of costly delays and disputes. Even the cost of subsurface construction may be lowered.
Developing a proper subsurface exploration plan is a basic element of geotechnical/environmental design, which should be
accomplished jointly by the consultant and the client (or designated professional representatives). This helps the parties involved
recognize mutual concerns and makes the client aware of the technical options available. Clients who develop a subsurface
exploration plan without the involvement and concurrence of a consultant may be required to assume responsibility and liability for
the plan's adequacy.
READ GENERAL CONDITIONS CAREFULLY.
Most consultants include standard general contract conditions in their proposals. One of the general conditions most commonly
employed is to limit the consulting firm's liability. Known as a "risk allocation" or "limitation of liability," this approach helps prevent
problems at the beginning and establishes a fair and reasonable framework for handling them, should they arise.
Various other elements of general conditions delineate your consultant's responsibilities. These are used to help eliminate confusion
and misunderstandings, thereby helping all parties recognize who is responsible for different tasks. In all cases, read your consultant's
general conditions carefully and ask any questions you may have.
HAVE YOUR CONSULTANT WORK WITH OTHER DESIGN PROFESSIONALS.
Costly problems can occur when other design professionals develop their plans based on misinterpretations of a consultant's report.
To help avoid misinterpretations, retain your consultant to work with other project design professionals who are affected by the
geotechnical/environmental report. This allows a consultant to explain report implications to design professionals affected by them,
and to review their plans and specifications so that issues can be dealt with adequately. Although some other design professionals may
be familiar with geotechnical/environmental concerns, none knows as much about them as a competent consultant.
Packet Page 395 of 424
OBTAIN CONSTRUCTION MONITORING SERVICES.
Most experienced clients also retain their consultant to serve during the construction phase of their projects. Involvement during the
construction phase is particularly important because this permits the consultant to be on hand quickly to evaluate unanticipated
conditions, to conduct additional tests if required, and when necessary, to recommend alternative solutions to problems. The
consultant can also monitor the geotechnical/environmental work performed by contractors. It is essential to recognize that the
construction recommendations included in a report are preliminary, because they must be based on the assumption that conditions
revealed through selective exploratory sampling are indicative of actual conditions throughout a site.
Because actual subsurface conditions can be discerned only during earthwork and/or drilling, design consultants need to observe those
conditions in order to provide their recommendations. Only the consultant who prepares the report is fully familiar with the
background information needed to determine whether or not the report's recommendations are valid. The consultant submitting the
report cannot assume responsibility or liability for the adequacy of preliminary recommendations if another party is retained to
observe construction.
REALIZE THAT ENVIRONMENTAL ISSUES MAY NOT HAVE BEEN ADDRESSED.
If you have requested only a geotechnical engineering proposal, it will not include services needed to evaluate the likelihood of
contamination by hazardous materials or other pollutants. Given the liabilities involved, it is prudent practice to always have a site
reviewed from an environmental viewpoint. A consultant cannot be responsible for failing to detect contaminants when the services
needed to perform that function are not being provided.
ONE OF THE OBLIGATIONS OF YOUR CONSULTANT IS TO PROTECT THE SAFETY, PROPERTY, AND WELFARE OF THE
PUBLIC.
A geotechnical/environmental investigation will sometimes disclose the existence of conditions that may endanger the safety, health,
property, or welfare of the public. Your consultant may be obligated under rules of professional conduct, or statutory or common law,
to notify you and others of these conditions.
RELY ON YOUR CONSULTANT FOR ADDITIONAL ASSISTANCE.
Your consulting firm is familiar with several techniques and approaches that can be used to help reduce risk exposure for all parties to
a construction project, from design through construction. Ask your consultant, not only about geotechnical and environmental issues,
but others as well, to learn about approaches that may be of genuine benefit.
The preceding paragraphs are based on information provided by the
ASFE/Association of Engineering Firms Practicing in the Geosciences, Silver Spring, Maryland
Packet Page 396 of 424
AM-6636 7. L.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Traffic Impact Fee Annual Report
Recommendation
Forward item to the consent agenda for information at the March 18, 2014 Council meeting.
Previous Council Action
None.
Narrative
In 2004, the City authorized the collection of Traffic Impact Fees to help pay for transportation projects that are needed to
serve new growth and development. Pursuant to Section 18.82.080(C) of the Edmonds Community Development Code
(ECDC), Attachment 1 is an accounting of the Traffic Impact Fee Fund for the year ending December 31, 2013. The City
collected a total of $156,463.10 in traffic impact fees and interest of $188.79 during 2013. These revenues combined with the
2013 beginning fund balance of $347,127 resulted in total available funding of $503,779.
On the expense side and in accordance with section 18.82.100 of the ECDC, the traffic impact fee fund paid $41,498 for the
annual debt service to the Public Works Trust Fund (PWTF) for the 220th Street SW Improvements Project. The traffic impact
fee fund also paid $76,083.72 for the Five Corners Roundabout project.
The remaining balance of $386,197, plus impact fees collected in 2014, will be used to make the 2014 debt service payment
($41,497) on the 220th Street SW project and contribute towards the required local match for the Five Corners Roundabout
and 76th/212 improvement projects.
Attachments
2013 Traffic Impact Fee Report
Form Review
Inbox Reviewed By Date
Engineering Robert English 03/06/2014 01:28 PM
Public Works Phil Williams 03/06/2014 02:07 PM
City Clerk Scott Passey 03/06/2014 02:09 PM
Mayor Dave Earling 03/06/2014 02:11 PM
Finalize for Agenda Scott Passey 03/06/2014 02:15 PM
Form Started By: Megan Luttrell Started On: 03/05/2014 02:10 PM
Final Approval Date: 03/06/2014
Packet Page 397 of 424
2013
Applicant
Site Address Bus. License Bldg Permit Fund Name
Reference
Transferred
Total
Beginning Balance $347,126.62
1/2/13 BLD20120673 REC056885 GRE Edmonds Way Specialty Retail General Office TI X $2,800.99
23020 Edmonds Way $349,927.61
1/28/13 BLD20120790 REC057012 Ardsley Homes Vacant Lot SFR X $1,196.33
21718 85th Pl W $351,123.94
2/28/13 BLD20130020 REC057197 Belton Homes Vacant Lot SFR vested to old plat X $840.72
21917 78th Pl W $351,964.66
2/28/13 BLD20130019 REC057200 Belton Homes Vacant Lot SFR vested to old plat X $840.72
21915 78th Pl W $352,805.38
3/12/13 BLD20120164 REC057256 Seattle Baptist Church Addition X $496.80
24228 76th Ave W $353,302.18
3/20/13 BLD20121075 REC057326 Hinsch Change of Use X $2,852.16
23901 Edmonds Wway $356,154.34
5/2/13 BLD20130193 REC057593 Chase/McLaren Vacant Lot SFR X $1,196.33
495 2nd Ave N $357,350.67
5/9/13 BLD20120925 REC057633 Walgreens Bowling Alley New Commercial Traffic Study X $24,708.00
9797 Edmonds Way $382,058.67
6/7/13 BLD20130313 REC057921 Anthony's Beach Café General Office Restaurant X $1,361.19
456 Admiral Way $383,419.86
6/7/13 BLD20130448 REC057925 Great Kids Academy Convenience
Market Preschool
X
$408.00
24310 76th Ave W $383,827.86
6/13/13 BLD20130349 REC057959 Doug Johnson Vacant Land SFR vested to old plat X $840.72
8028 Cyrus Place $384,668.58
6/13/13 BLD20120590 REC057962 ND Nevada LLC Vacant Land SFR X $1,196.33
798 Daley Street $385,864.91
6/18/13 BLD20130390 REC057983 Chan Anna Quach SFR part of a SP X $1,196.33
22706 95th Pl W $387,061.24
6/20/13 BLD20130487 REC058003 Joo Family Clinic Shopping Center Medical Office X $2,880.00
22618 Highway 99 $389,941.24
6/27/13 BLD20130315 REC058053 Ronald Knowles Storage Unit Apartment X $776.56
24340 76th Ave W $390,717.80
6/28/13 JE130112 -$41,497.50
Transportation Impact Fee Receipts and Funds Transfer Data Record
Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00
RECEIPTS TRANSFERS
Date Permit Number
Receipt
Number
Previous
ITE Land Use
New
ITE Land Use Notes
Fee Collected With:
Fee Amount
PWTF Annual
Packet Page 398 of 424
2013
Applicant
Site Address Bus. License Bldg Permit Fund Name
Reference
Transferred
Total
Transportation Impact Fee Receipts and Funds Transfer Data Record
Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00
RECEIPTS TRANSFERS
Date Permit Number
Receipt
Number
Previous
ITE Land Use
New
ITE Land Use Notes
Fee Collected With:
Fee Amount
$349,220.30
7/22/13 BLD20130525 REC058198 Precision Homes X $1,196.33
8721 Main Street $350,416.63
7/22/13 BLD20130524 REC058200 Precision Homes Vacant Lot SFR X $1,196.33
8725 Main Stret $351,612.96
7/29/13 BLD20130329 REC058292 McDonalds Additional SF X $20,035.70
10124 Edmonds Way $371,648.66
7/30/13 BLD20130665 REC058301 Gilbert Construction Vacant Lot SFR X $1,196.33
321 2nd Ave N $372,844.99
8/19/13 BLD20130466 REC058414 Echelbarger Investments Vacant Lot SFR X $1,196.33
18122 86th Pl W $374,041.32
8/19/13 BLD20130323 REC058417 Echelbarger Investments Vacant Lot SFR X $1,196.33
18129 86th Pl W $375,237.65
8/21/13 BLD20130534 REC058439 DGR Development Vacant Lot SFR X $1,196.33
918 Cedar Street $376,433.98
8/29/13 BLD20130562 REC058495 Community Health Center Traffic Study X $76,087.60
23320 Highway 99 $452,521.58
8/30/13 BLD20130840 REC058523 Kidd Vacant Lot SFR REFUNDED X $1,196.33
932 Olympic Ave Application WD $453,717.91
9/23/13 BLD20130595 REC058684 Wiskerchen Vacant Lot SFR X $1,196.33
645 9th Ave N $454,914.24
9/25/13 BLD20130844 REC058705 Almark Corporation Vacant Lot SFR X $1,196.33
8034 Cyrus Place $456,110.57
9/26/13 BLD20120895 REC058720 Borgeson Vacant Lot SFR X $1,196.33
7822 240th St SW $457,306.90
9/26/13 BLD20120858 REC058726 Olson Vacant Lot SFR X $1,196.33
15500 75th Pl W $458,503.23
9/30/13 BLD20130474 REC058739 Lambrecht Vacant Lot SFR X $1,196.33
9223 Olympic View Drive $459,699.56
10/4/13 BLD20130840 REC058793 Kidd Vacant Lot SFR REFUND X -$1,196.33
932 Olympic Ave Application WD $458,503.23
10/14/13 BLD20130835 REC058852 Maston Properties Vacant Lot SFR X $1,196.33
Loan Payment
Packet Page 399 of 424
2013
Applicant
Site Address Bus. License Bldg Permit Fund Name
Reference
Transferred
Total
Transportation Impact Fee Receipts and Funds Transfer Data Record
Transportation Impact Fee Fund Account Number: 112.502.345.86.000.00
RECEIPTS TRANSFERS
Date Permit Number
Receipt
Number
Previous
ITE Land Use
New
ITE Land Use Notes
Fee Collected With:
Fee Amount
7629 201st St SW $459,699.56
12/18/13 BLD20131026 REC059367 Acme Homes Vacant Lot SFR X $1,196.33
23421 84th Ave W $460,895.89
12/31/13 BLD20131081 REC059425 S & D Construction Vacant Lot SFR X $1,196.33
936 Walnut Street $462,092.22
112.200
Five Corners
Roundabout
Project -$76,083.72
$386,008.50
$156,463.10
Interest Earned 2013 $188.79 $386,197.29
TOTAL Traffic Impact Fess collected in 2013:
2014 YEAR-END BALANCE
Packet Page 400 of 424
AM-6487 8. A.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted By:James Lawless
Department:Police Department
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Renewal of Contract with Adix's Bed and Bath for Dogs and Cats for Kenneling Services
Recommendation
It is staff's recommendation and request that this agenda item be forwarded to full Council for approval via the Consent
Agenda.
Previous Council Action
N/A
Narrative
For over 15 years, Adix's Bed and Bath for Dogs and Cats, Inc. has provided animal kenneling services for the City of
Edmonds. The current agreement between Adix and the City expired on December 31, 2013. This agreement is a renewal of
the previous agreement that was signed in January 2010. The terms of that agreement remain unchanged.
This agreement was reviewed and approved as to form by the City Attorney's Office.
Attachments
Agreement Between City and Adix Bed and Bath for Dogs and Cats for Kenneling Services
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 01/14/2014 02:41 PM
Mayor Dave Earling 01/15/2014 01:28 PM
Finalize for Agenda Scott Passey 01/15/2014 01:38 PM
Form Started By: James Lawless Started On: 01/08/2014 06:43 PM
Final Approval Date: 01/15/2014
Packet Page 401 of 424
City of Edmonds
121 FIFTH AVENUE N. EDMONDS, WA 98020 425-771-0251
COMMUNITY SERVICES DEPARTMENT
Dave Earling
Mayor
1
ANIMAL KENNELING SERVICES AGREEMENT
THIS AGREEMENT (“Agreement”) is made and entered into between the City of
Edmonds, hereinafter referred to as the “City”, and Adix’s Bed and Bath for Dogs and Cats, Inc.,
hereafter referred to as “Adix” or “Contractor”,
WHEREAS, the City has determined by ordinances to regulate animals within the city
limits, including licensing and preventing the running at large of animals and preventing animals
from becoming nuisances; and
WHEREAS, Adix is a corporation duly organized under the laws of the State of
Washington; and
WHEREAS, the City has no animal kenneling services of its own; and
WHEREAS, the City and Adix desire to enter into a contract defining the rights and
responsibilities of Adix and the City with respect to animal kenneling; NOW, THEREFORE,
In consideration of the mutual covenants herein contained, Adix and the City hereby mutually
agree as follows:
1. Scope of work. The Scope of Work shall include all services and material necessary to
accomplish the above-mentioned objectives in accordance with the specifics noted below.
A. General Description. The Specific Scope of Work can be found in Exhibit A,
incorporated by this reference as fully as if herein set forth.
B. Term. This Agreement shall be effective from January 1, 2014 through
December 31, 2016. In the event that the period covered by this Agreement
shall expire without the benefit of a new agreement, the rate scheduled then in
effect as of the date of contract expiry shall continue until such time as Adix
and the City agree to an amended rate schedule, provided that either party may,
upon one hundred eighty days advance written notice, issue notice of
termination, which shall not require cause, and after expiry of notice, the
Agreement shall be of no further force or effect. Either party may terminate this
Agreement immediately for cause upon the deposit of written notification in the
U.S. Mail, postage prepaid, addressed to the regular mailing address of each
party.
Packet Page 402 of 424
Services Agreement, Page 2
2
2. Payments. The Contractor shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials,
supplies, equipment and incidentals necessary to complete the work.
A. Amount. Payment for work accomplished under the terms of this Agreement
shall be as set forth in Exhibit A.
B. Process. All vouchers shall be submitted by the Contractor to the City for
payment pursuant to the terms of this Agreement. The City shall pay the
appropriate amount for each voucher to the Contractor. The Contractor may
submit vouchers to the City as set forth in Exhibit A for services performed and
accepted by the City. Billing shall be reviewed in conjunction with the City’s
warrant process. No voucher / billing shall be considered for payment that is
not sufficiently detailed to verify validity thereof, and that has not been
submitted to the City three days prior to the scheduled cut-off date. Such late
vouchers will be checked by the City and payment will be made in the next
regular payment cycle.
C. Record Retention. The costs, records and accounts pertaining to this
Agreement are to be kept available for inspection by representatives of the City
for a period of three (3) years after final payment. Copies shall be made
available upon request.
3. Ownership and use of documents. All research, tests, surveys, preliminary data and any
and all other work product prepared or gathered by the Contractor in preparation for the
services rendered by the Contractor under this Agreement shall be and are the property of
Contractor and shall not be considered public records, provided, however, that:
A. Final Document. All final reports, presentations and testimony prepared by
the Contractor shall become the property of the City upon their presentation to
and acceptance by the City and shall at that date become public records.
B. Copies. The City shall have the right, upon reasonable request, to inspect,
review and, subject to the approval of the Contractor, copy any work product.
C. Default. In the event that the Contractor shall default on this Agreement, or in
the event that this Agreement shall be terminated prior to its completion as
herein provided, the work product of the Contractor, along with a summary of
work done to date of default or termination, shall become the property of the
City and tender of the work product and summary shall be a prerequisite to
final payment under this Agreement. The summary of work done shall be
prepared at no additional cost.
4. Hold harmless agreement. In performing the work under this Agreement, Contractor
agrees to protect, indemnify and save the City harmless from and against any and all injury
Packet Page 403 of 424
Services Agreement, Page 3
3
or damage to the City or its property, and also from and against all claims, demands, and
cause of action of every kind and character arising directly or indirectly, or in any way
incident to, in connection with, or arising out of work performed under the terms hereof,
caused by the tortious or illegal actions or breach of any obligation under this Agreement
by the Contractor, its agent, employees, representatives or subcontractors. Contractor
specifically promises to indemnify the City against claims or suits brought under Title 51
RCW by its agent, employees, representatives, or subcontractors and waives any immunity
that the Contractor may have under that title with respect to, but only to, the City.
Contractor further agrees to fully indemnify City from and against any and all costs of
defending any such claim or demand to the end that the City is held harmless therefrom.
The provisions of this paragraph shall prevail over any other conflicting provision in this
Agreement; however they shall not apply to damages or claims resulting from the sole
negligence of the City; provided, they shall apply to damages or claims resulting from
concurrent negligence of the parties to the extent of the Contractor’s tortious or illegal
actions or breach of any obligation under this Agreement, or those of its agent, employees,
representatives or subcontractors.
5. General and professional liability insurance. The Contractor shall secure and maintain
in full force and effect during performance of all work pursuant to this Agreement a policy
of business general liability insurance providing coverage of at least $1,000,000 per
occurrence and $2,000,000 aggregate for personal injury; and $1,000,000 per occurrence
and aggregate for property damage. Insurance policies shall name the City as a named
insured, and shall include a provision prohibiting cancellation of said policy, except upon
thirty (30) days written notice to the City. Certificates of coverage shall be delivered to the
City within fifteen (15) days of execution of this Agreement. Coverage limit provided
herein is neither intended nor shall it cap Contractor’s liability resulting from breach of
contract, warranty, negligence or any other act of tort.
6. Discrimination prohibited. Contractor shall not discriminate against any employee or
applicant for employment because of race, color, religion, age, sex, national origin or
physical handicap.
7. Contractor is an independent Contractor. The Parties intend that an independent
Contractor relationship will be created by this Agreement. No agent, employee or
representative of the Contractor shall be deemed to be an agent, employee or representative
of the City for any purpose. Contractor shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this Agreement.
8. City approval of work. Notwithstanding the Contractor’s status as an independent
Contractor, results of the work performed pursuant to this Agreement must meet the
approval of the City.
9. Termination for lack of appropriation. Notwithstanding any other provision in this
Agreement, this Agreement shall terminate if the Legislative body at its discretion does not
appropriate the funds necessary for the City to perform its obligations under or provide the
services for which it has entered into this Agreement.
Packet Page 404 of 424
Services Agreement, Page 4
4
10. Changes/Additional work. The City may engage Contractor to perform services in
addition to those listed in this Agreement, and Contractor will be entitled to additional
compensation for authorized additional services or materials. The City shall not be liable
for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both Parties to this Agreement. If
conditions are encountered which are not anticipated in the Scope of Work, the City
understands that a revision to the Scope of Work and fees may be required. Provided,
however, that nothing in this paragraph shall be interpreted to obligate the Contractor to
render or the City to pay for services rendered in excess of the payments discussed in
Section 2.A, unless or until an amendment to this Agreement is approved in writing by
both Parties.
11. Standard of care. Contractor represents that Contractor has the necessary knowledge,
skill and experience to perform services required by this Agreement. Contractor and any
persons employed by Contractor shall use their best efforts to perform the work in a
professional manner consistent with sound practices, in accordance with the usual and
customary professional care required for services of the type described in the Scope of
Work.
12. Supervision of employees. Contractor is responsible for the direct supervision of its
employees, and a supervisor shall be available at all reasonable times to confer with the
City in regards to services. Contractor commits that its services will be performed by
careful and efficient employees trained in the best practice and highest standards imposed
by Contractor.
13. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
14. Non-assignable. The services to be provided by the Contractor shall not be assigned or
subcontracted without the express written consent of the City.
15. Covenant against contingent fees. The Contractor warrants that he has not employed or
retained any company or person, other than a bona fide employee working solely for the
Contractor, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Contractor,
any fee, commission, percentage, brokerage fee, gifts or any other consideration contingent
upon or resulting from the award of making this contract. For breach or violation of this
warranty, the City shall have the right to annul this contract without liability or, in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
16. Compliance with laws. The Contractor in the performance of this Agreement shall
comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and
Packet Page 405 of 424
Services Agreement, Page 5
5
accreditation, and licensing of individuals, and any other standards or criteria as described
in the Agreement to assure quality of services. The Contractor specifically agrees to pay
any applicable business and occupation (B & O) taxes which may be due on account of
this Agreement.
17. Potential conflicts. During pendency of this agreement, Contractor (1) shall not, without
written notification to the City and the City’s prior written consent, perform work for any
party with respect to any project or property located within the city of Edmonds that is
subject to the administrative or quasi-judicial review of the City; and (2) shall not advocate
or promote any legislative objectives on behalf of existing or potential clients that are
determined by the City to be in conflict with City’s legislative objectives.
18. Notices. Notices shall be sent to the following address, with receipt of any notice being
deemed effective three days after deposit of written notice.
City of Edmonds Adix’s Bed and Bath for Dogs and Cats, Inc.
c/o Scott Passey _____________________
City of Edmonds _____________________
121 Fifth Avenue North _____________________
Edmonds, WA 98020 _____________________
425-775-2525 _____________________
Chase@ci.edmonds.wa.us _____________________
19. Severability. This Agreement shall be read and interpreted as a whole, except that the
capitalized and underlined headings for each numbered paragraph are for descriptive
purposes and shall not prevail over the provision which they head. In the event that any
provision herein shall be struck down, particularly those contained in paragraph 7
(Contractor is an independent Contractor), this Agreement shall be at an immediate end.
20. Integration. The Agreement between the Parties shall consist of this document and
Exhibit A, attached hereto. These writings constitute the entire Agreement of the parties
and shall not be amended except by a writing executed by both parties as provided in
paragraph 10 (Changes/Additional Work). In the event of any conflict between this written
Agreement and any provision of Exhibit A, this Agreement shall control.
21. Venue and jurisdiction. Any action to interpret or enforce this Agreement shall be
brought before the Superior Court of Snohomish County, Washington, and the Parties
agree that, as between them, all matters shall be resolved in that venue.
22. Force Majeure. Parties shall not be liable for failure to perform or delay in performance
due to fire, flood, strike or other labor difficulty, act of God, act of any governmental
authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in
transportation, or due to any other cause beyond the Parties’ reasonable control. In the
event of delay in performance due to any such cause, the date of delivery or time for
Packet Page 406 of 424
Services Agreement, Page 6
6
completion will be extended by a period of time reasonably necessary to overcome the
effect of such delay.
DATED THIS ________ DAY OF _____________________, 2014.
CITY OF EDMONDS
By:
Mayor David O. Earling
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
ADIX’S BED AND BATH FOR
DOGS AND CATS, INC.
By:
Its:
Packet Page 407 of 424
Services Agreement, Page 7
7
Exhibit A
1. Undertakings of Adix.
1.1 Adix will furnish animal kenneling services to the City. Animal kenneling services
shall include kenneling and holding animals at the facility operated by Adix, releasing animals to
owners, cooperating with the temporary transfer of animals to a veterinarian designated by the
City for the purpose of spaying or neutering, and disposing of animals in a responsible and
lawful manner, including adoption of animals not claimed by owners after the period prescribed
by ordinance and this agreement. Adix shall maintain established hours of operation for the
general public pursuant to the terms of this contract. Hours are Monday through Saturday 9 AM
to 5 PM and Sunday 2 PM to 5 PM, excluding previously designated holidays being observed by
Adix. In addition, Adix is closed for lunch between 12:30 PM and 1:30 PM Monday through
Saturday.
1.2 In addition to animals brought in by the City, Adix agrees to accept animals brought
to Adix by Lynnwood Animal Control under mutual aid when Edmonds has no Animal Control
on duty. Mutual Aid for the purposes of this contract means only those animals that have been
picked-up in Edmonds by Lynnwood Animal Control.
1.3 Unclaimed and unadoptable animals will be humanely euthanized and disposed of
off-site. To provide proper paper trail, requests by Adix pursuant to this section for euthanasia of
unclaimed and unadoptable animals will be made in writing. The disposal fee is the
responsibility of the City. Disposal within the terms of this contract also includes disposal of
dead animals that are picked up by the City as part of its animal control services or animals that
die in Adix’s care.
1.4 Adix agrees to abide by and strictly follow any and all procedures of Chapter 5.05 of
Edmonds Municipal Code, as now and hereafter amended, regulating animals, particularly as
they relate to the length of impoundment before disposing of any animals. Adix and the City
agree that Chapter 5.05, as now or hereafter amended, shall be incorporated by reference herein
and shall be part of this contract as if set forth in full herein.
1.5 Adix agrees not to release any kenneled animal to any person until Adix is
reasonably satisfied that the person has paid all applicable license, kenneling, and other fees to
the appropriate agency, including the City. The City shall be responsible for the preparation of
all reporting, fee collection and any accounting relating to such reporting and collecting.
1.6 Except as provided in paragraph 1.4 above, Adix agrees not to dispose of any animal
before seventy-two hours upon receipt of receiving said animal from the City, excluding
previously designated holidays being observed by Adix, nor shall Adix release any animal which
has not been either spayed or neutered by a veterinarian in accordance with procedures
established by the City or has been designated by an agent of the City or such veterinarian as an
inappropriate candidate for surgery, as such term is defined in Chapter 5.05. Licensed, tagged,
or identifiable animals will be held for ten days by Adix. Animals held under RCW 16.52.085
will be held for fifteen business days.
Packet Page 408 of 424
Services Agreement, Page 8
8
1.7 If not claimed by an owner during the applicable holding period, an animal shall
immediately become the property of Adix. Disposition of the animal is then at Adix’s discretion
provided, however, that:
1.7.1 Adix shall not dispose of the animal while any legal proceedings are
pending or in contravention of any court order.
1.7.2 Any animal designated as an inappropriate candidate for surgery which is
released for adoption shall be released subject to the payment of a $50 deposit. Such
deposit shall be remitted to the City and a receipt provided to the adopter, who shall
present the receipt to Adix at the date of release of the adopted pet. The purpose of such
deposit is to ensure that the animal will be spayed or neutered by a veterinarian in
accordance with Chapter 5.05.
1.7.3 Any animal which has been spayed or neutered at the cost of the City shall
be subject to payment of a fee of $50 when sold by Adix. Any charge for adoption by
Adix shall be in addition to this amount. The purpose of this fee is to partially reimburse
the City for the cost of spaying or neutering. The Parties acknowledge that spaying and
neutering enhances the value of the animal which has become the property of Adix. Upon
payment of the fee to the City, a receipt shall be provided to the adopter, who shall
present the receipt to Adix at the date of the release of the adopted pet.
1.8 Adequate records of all fees and deposits charged pursuant to paragraphs 1.6.2 and
1.6.3 above shall be kept by the City. The adopter shall remit all funds to the City.
1.9 The Parties have stipulated that the annual fee set forth in paragraph 2 below is
intended to provide for ten dog runs, with the understanding that up to two dogs may be
kenneled per run at any given time. The City agrees to compensate ADIX for any additional
runs utilized to kennel dogs for the City at the rate of $15 per day, such rate to be charged in
addition to the annual fee set forth in paragraph 2.
1.10 Adix and the City agree to work collaboratively on promoting adoptions of those
animals brought to Adix by the City. Adoptions shall be made in as timely a manner as possible
and an animal’s time in shelter shall be kept to a minimum.
2. Undertakings of the City.
2.1 In consideration of the services performed, the city shall pay to Adix the sum of
$2,127.08 per month, adjusted in 2015 and 2016 by an amount equivalent to the June Seattle-
Tacoma-Bremerton CPI-U for the preceding year not to exceed 5%, PROVIDED, HOWEVER,
that the renewal of the Agreement is subject to an appropriation of funds by the Edmonds City
Council for future annual terms. If the City Council fails to appropriate funds for kenneling
services, this Agreement shall expire at the end of the last term for which an appropriation has
been made. This charge is based upon certain assumptions regarding the number of dogs and
Packet Page 409 of 424
Services Agreement, Page 9
9
cats to be kenneled and the recovery time necessary following spaying or neutering before an
animal may be adopted or otherwise released.
2.2 In the event that the City impounds five or more animals from any one
scene/incident, the animals shall be evaluated by the City’s designated veterinarian and cleared
to be housed with other animals prior to being transported to Adix.
Packet Page 410 of 424
AM-6645 8. B.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:5 Minutes
Submitted For:Jeff Taraday Submitted By:Scott Passey
Department:City Clerk's Office
Committee: Public Safety, Personnel Type: Potential Action
Information
Subject Title
Review draft language for recreational marijuana licensing ordinance
Recommendation
Review and approve draft language for recreational marijuana licensing ordinance to be forwarded to full Council for adoption.
Previous Council Action
This item was discussed in the February 11, 2014 Public Safety and Personnel Committee (see Attachment 1).
Narrative
At the February 11 PSP Committee meeting, Councilmembers Peterson and Fraley-Monillas requested that staff bring back
proposed language for a recreational marijuana licensing ordinance consistent with the way the City treats liquor licenses (see
Attachment 2). The City Attorney’s review of applicable liquor store regulations in the city code did not reveal many other
code provisions. There are provisions in chapter 4.22 ECC related to malt liquor, but these provisions are limited to a person
who sells or offers for sale the contents of kegs or other containers containing four gallons or more of malt liquor. They do not
apply generally to all sellers or producers of alcohol. So, it did not seem that it would be consistent with the committee’s
previous direction to treat marijuana facilities in the same way that we treat liquor facilities. For this reason, we have not
proposed an analogous provision for chapter 4.22 ECC in the marijuana context. We are, however, including chapter 4.22 in the
packet (Attachment 3) for your review in case the committee decides that it would like some of these provisions included in a
marijuana licensing ordinance.
Note that the city has adopted various state alcohol regulations by reference. See, for example, chapter 5.04 ECC. And it has
also adopted various state marijuana regulations by reference. See, for example, ECC 5.14.010.
Attachments
Attachment 1 - Feb. 11 PSP Committee minutes
Attachment 2 - Draft ECC 4.26.010
Attachment 3 - ECC 4.22
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/06/2014 12:26 PM
Mayor Dave Earling 03/06/2014 01:09 PM
Form Started By: Scott Passey Started On: 03/06/2014 11:57 AM
Final Approval Date: 03/06/2014
Packet Page 411 of 424
MINUTES
PUBLIC SAFETY AND PERSONNEL COMMITTEE
FEBRUARY 11, 2014
Elected Officials Present:
Councilmember Fraley-Monillas
Councilmember Peterson
City Staff Present:
Jeff Taraday, City Attorney (item A only)
Carrie Hite, Parks and Recreation Director
Mary Ann Hardie, HR Manager
Scott Passey, City Clerk (item A only)
The Meeting was called to order at 8:25 p.m.
A. Review and recommendation on ordinance enacting recreational marijuana licensing
regulations
Mr. Taraday outlined the proposed ordinance regulating marijuana licensing, explaining that it is a
boilerplate ordinance that many cities are considering and/or enacting. He emphasized that the zoning
code will primarily regulate recreational marijuana, not the licensing code. However, the city needs a
licensing code in order to process applications. He requested Council feedback on what level of
regulation it prefers in terms of the licensing provisions, noting that cities have some discretion on any
regulations they wish to add to the State regulations. Councilmembers Peterson and Fraley-Monillas
recommended that the ordinance be kept as simple and possible in order to avoid duplicating the
State’s law or process. They expressed an interest in regulating marijuana in the same way the Liquor
Control Board regulates alcohol, with the State taking the lead. It was also suggested that the Police
Department vet the proposed ordinance.
Action: Prepare draft ordinance based on feedback for review at next Committee meeting.
B. Citizens’ Commission on the Compensation of Elected Officials – applications for the
Council appointment to the Commission
The Committee discussed applications and will be forwarding a recommendation to the full Council.
Action: Forward a recommendation to the full Council to confirm Hathaway.
C. PC Support Technician Job Description
Action: Forward to the full Council on Consent.
D. ECC Chapter 2.10 related to Confirmation and Duties of City Officers
The Committee discussed Chapter 2.10 and would like to keep the Ordinance that was passed in
place, while continuing to evaluate if it needs any changes.
Action: None.
E. Discussion regarding hiring a consultant to work with Council to improve council
relationships
Packet Page 412 of 424
The proposed code language below is modeled after existing liquor license
language contained ECC 4.20.010:
4.26.010 Processing of notices of pending marijuana licenses.
A. Investigation by Mayor. Upon receipt by the city of a notice of a marijuana license application from the Washington State Liquor Control Board to produce, process, or sell marijuana within the city of Edmonds, the mayor shall make such investigation of the applicant and location as he deems appropriate, including but not limited to directing an investigation by city employees such as the police department.
B. Notification and Recommendation to City Council. The mayor shall transmit to the city council a recommendation of approval or objection regarding both the applicant and the proposed location. The recommendation shall be considered at the first available city council meeting following conclusion of the mayor’s investigation, but in no event shall it be considered by the city council later than 19 days after the date of the notice from the Liquor Control Board. The city council, sitting in public meeting, shall thereupon consider and vote upon the recommendation of the mayor.
C. Approval / Acquiescence. In the event the city council finds the application acceptable, it shall instruct the mayor to transmit the city council’s approval to the Liquor Control Board.
D. Objection. In the event the city council finds the application objectionable, it shall instruct the mayor to transmit to the Liquor Control Board the objections had by the council against the applicant or against the premises for which the license is asked, and shall include in such instructions the facts upon which such objections are based.
E. Request for Hearing. In the event the council has found objection to the application it shall also determine whether it would like to request an adjudicative hearing before final action is taken on the license by the Liquor Control Board. If the city council would like a hearing, it shall direct the city attorney to make the oral argument in support of such objections in the event the Liquor Control Board fixes a time for oral argument.
F. Request for Extension of Time to Consider Application. In the event the city council may not have a public hearing scheduled within the 19-day period following the transmittal of the notice from the Liquor Control Board, upon receipt of the notice from the Liquor Control Board the mayor shall immediately request an extension of the 20-day period from the Liquor Control Board to provide time for the council to register its approval or objections.
Packet Page 413 of 424
4.22.010 Definition of malt liquor.
For the purposes of this chapter, malt liquor means any beverage
such as beer, ale, lager beer, stout, and porter obtained by the
alcoholic fermentation of an infusion or decoction of pure hops, or
pure extract of hops and pure barley malt or other wholesome grain
or cereal in pure water containing not more than eight percent of
alcohol by weight, and not less than one-half of one percent of
alcohol by volume. [Ord. 2567, 1986].
4.22.020 Seller's duties.
Any person who sells or offers for sale the contents of kegs or other
containers containing four gallons or more of malt liquor, or leases
kegs or other containers which will hold four gallons of malt liquor, to
consumers who are not licensed under Chapter 66.24 RCW shall do
the following for any transaction involving said container:
A. Require the purchaser of the malt liquor to sign a declaration and
receipt for the keg or other container and/or beverage in substantially
the form as provided herein.
B. Require the purchaser to provide one piece of identification
pursuant to RCW 66.16.040.
C. Require the purchaser to sign a sworn statement, under penalty of
perjury that:
1. The purchaser is of legal age to purchase, possess or use
malt liquor;
2. That the purchaser will not allow any person under the age of
21 to consume the beverage except as provided by RCW
66.44.270; and
3. The purchaser will not remove, obliterate, or allow to be
removed or obliterated, the identification required by the Liquor
Control Board which is affixed to the container.
D. Require the purchaser to state the particular address where the
malt liquor will be consumed, or the particular address where the keg
or other container will be physically located.
Packet Page 414 of 424
E. Affix to each keg or container any identification required by the
Liquor Control Board.
F. Require the purchaser to sign a declaration and receipt for the keg
or container in substantially the form developed by the Liquor Control
Board and provide a copy of the declaration and receipt to the
purchaser.
G. Require the purchaser to keep a copy of the declaration and
receipt within five feet of the keg or other container or beverage and
have such declaration and receipt clearly visible without physical
barrier from such keg or container, during the time that the keg or
other container is in the purchaser's possession and/or control. [Ord.
2719, 1989; Ord. 2567, 1986].
4.22.030 Purchaser's duties.
Any person who purchases the contents of kegs or other containers
containing four gallons or more of malt liquor, or purchases or leases
the container shall:
A. Sign a declaration and receipt for the keg or other container or
beverage in substantially the form developed by the Liquor Control
Board;
B. Provide one piece of identification pursuant to RCW 66.44.270;
C. Be of legal age to purchase, possess or use malt liquor;
D. Not allow any person under the age of 21 to consume the
beverage except as permitted by RCW 66.44.270;
E. Not remove, obliterate, or allow to be removed or obliterated, the
identification required by the Liquor Control Board;
F. Not move, keep or store the keg or its contents, except for
transporting to and from a distributor, at any place other than that
particular address declared on the receipt and declaration; and
G. Keep a copy of the declaration and receipt within five feet of the
keg or other container and have such declaration and receipt clearly
visible without physical barrier from such keg or container, during the
Packet Page 415 of 424
time that the keg or container is in the purchaser's possession and/or
control. [Ord. 2719, 1989; Ord. 2567, 1986].
4.22.040 Declaration and receipt.
The declaration and receipt required herein shall be in substantially
the form developed by the Liquor Control Board. [Ord. 2719, 1989;
Ord. 2567, 1986].
4.22.050 Penalty.
Any violation of the provisions of this chapter shall be a misdemeanor
punishable by a fine of not more than $500.00. [Ord. 2719, 1989;
Ord. 2567, 1986].
Packet Page 416 of 424
AM-6631 8. C.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:15 Minutes
Submitted For:WWTP Submitted By:Mary Ann Hardie
Department:Human Resources
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Office Coordinator (SEIU union) job description/position- WasteWater Treatment Plant
Recommendation
Approval by the Personnel Committee of the Office Coordinator job description/position. Forward to full Council for approval
on consent.
Previous Council Action
As a new position description/classification, this is being forwarded to Council for approval (the union has provided verbal
consent).
Narrative
The WWTP is in the process of reorganizing positions based on some position changes, retirements and departmental needs.
As part of that reorganization, this position is a reclassification of an existing administrative assistant SEIU position that will
not be filled. The small addition in salary and benefits for this position have been budgeted for in the WWTP 2014 budget.
This body of work has been identified as SEIU union work and will provide critical, complex administrative support services
to the WWTP including: report analysis, grant funding and special projects as assigned as well much needed daily clerical and
office duties. The wage rate for this position was benchmarked through a survey to our 12 comparator cities (of population size
between 30,000 - 60,000) to ensure proper classification at level (pay grade) NE 10 ($4,392 - $5,450 monthly).
Attachments
Office Coordinator
Form Review
Inbox Reviewed By Date
Parks and Recreation Carrie Hite 03/05/2014 03:53 PM
Public Works Phil Williams 03/06/2014 02:25 PM
City Clerk Scott Passey 03/06/2014 02:32 PM
Mayor Dave Earling 03/06/2014 08:55 PM
Finalize for Agenda Scott Passey 03/07/2014 07:55 AM
Form Started By: Mary Ann Hardie Started On: 03/04/2014 02:49 PM
Final Approval Date: 03/07/2014
Packet Page 417 of 424
JOB DESCRIPTION
Office Coordinator
Office Coordinator - WWTP
City of
EDMONDS
Washington
OFFICE COORDINATOR - WWTP
Department: Public W orks Pay Grade: NE-10
Bargaining Unit: SEIU FLS A Status: Non Exem pt
Revised Date: March 2014 Reports To: WWTP Manager
POSITION PURPOSE: Under general supervision, plans and performs technical administrative office
coordination to assure smooth, timely and efficient office operations for the Wastewater Treatment Plant
(WWTP); relieves supervisor of technical clerical and administrative duties having Divisional impact;
researches, collects, analyzes and compiles data and inform ation for inclusion in reports; maintains complex
financial records, files and budgets related to departm ental operations, programs and expenditures.
Maintains confidentiality of sensitive inform ation related to assigned work.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all
employees in this classification, only a representative summary of the primary duties and responsibilities.
Incumbent(s) may not be required to perform all duties listed and may be required to perform
additional, position-specific duties.
• Plans and perform s technical administrative office coordination; processes departm ental accounts
payables and accounts receivables; processes departmental payroll and relieves the supervisor of
technical clerical and administrative duties having divisional im pact.
• Conducts a variety of studies involving programs, systems, operations, special needs, issues
or activities of the WWTP.
• Researches, analyzes and prepares recomm endations or conclusions on assigned projects such
as budget assistance, utility billing, developing internal benchmarks and assisting with collection and
assembly of data as requested.
• Com poses, prepares and types a variety of correspondence, memos, reports and other m aterials
and proofreads m aterials to assure accuracy and completeness.
• Organizes and coordinates office functions, activities and comm unications; assures efficient
workflow and office operations.
• Develops new and improved programs, systems and procedures as a result of new policies or
directives or routine research and analysis; assists with implementation after securing approval.
• Prepares reports, minutes, agendas, correspondence and other m aterials as appropriate and
according to decisions and approved actions.
• Researches, analyzes and prepares inform ation on a variety of topics; coordinates efforts with
other City departm ents, governm ent agencies and vendors.
• Provides inform ation in response to public disclosure requests regarding confidential records in
compliance with Washington State laws.
• Attends a variety of m eetings including staff m eetings as assigned; participates on a variety of
City committees as directed.
Packet Page 418 of 424
JOB DESCRIPTION
Office Coordinator
Office Coordinator - WWTP
• Provides staff support and clerical and administrative assistance to boards and committees as
requested.
• Assists with collection of data, preparation of docum ents, taking of minutes and maintenance of records.
• Maintains confidentiality of sensitive departm ental and other inform ation; provides inform ation and
assistance to City staff as needed.
• Prepares and maintains various records and files; archives files and records as needed in compliance
with the Washington State records retention schedule.
• Performs complex and varied clerical support to relieve the WWTP Manager of administrative detail
including answering telephones and greeting visitors; provides inform ation in person or on the telephone
or refers to appropriate personnel; opens, screens and routes mail.
• Operates office machines including: com puters, copiers, calculators, typewriters and other equipm ent as
assigned.
Required Know ledge of:
• City organization, procedures, federal and state laws.
• Administrative functions and operations of a City governm ent.
• Research m ethods, data collection and statistical analysis.
• Accurate, lawful, and efficient record-k eeping techniques.
• Budget m onitoring and control including proficient sk ills in m athem atics.
• Interpersonal sk ills using tact, patience and courtesy.
• Principles of custom er service and public relations.
• Proper telephone etiquette.
• Effective oral and written comm unication principles and practices.
• Modern office procedures, m ethods, and equipm ent including com puters and com puter applications
sufficient to perform assigned work.
• English usage, spelling, grammar and punctuation.
• Principles of business letter writing.
Required Skill in:
• Performing technical clerical and administrative duties having Department wide impact.
• Planning and performing technical administrative office coordination duties.
• Maintaining records, files, and inform ation in compliance with laws, policies and procedures.
• Interpreting, applying and explaining rules, regulations, policies, procedures and laws.
• Successfully m eeting schedules and time lines.
• Preparing a variety of reports, logs, recor ds and files related to assigned activities.
• Maintaining confidentiality of sensitive inform ation; working confidentially with discretion.
• Being flexible and able to work with diverse personalities
• Researching a variety of subjects and presenting information in an efficient, accurate m anner.
• Utilizing personal com puter software programs and other relevant software affecting assigned work.
• Establishing and maintaining effective working relationships with staff, m anagem ent, vendors, outside
agencies, comm unity groups and the general public.
• Meet schedules and time lines and ability to work independently.
• Comm unicating effectively verbally and in writing, including public relations and custom er service.
Packet Page 419 of 424
JOB DESCRIPTION
Office Coordinator
Office Coordinator - WWTP
MINIMUM QUALIFICATIONS:
Education and Experience:
Two years of college-level training in business, office m anagement, or related field and four years of
increasingl y responsible assistant or administrative office support experience or any combination of education,
training and experience.
Required Licenses or Certifications:
Valid State of Washington Driver’s License.
Must be able to complete and pass a background check.
Mandatory drug test subject to conditional job offer.
WORKING CONDITIONS:
Environment:
• Office environm ent.
• Constant interruptions.
Physical Ab ilities:
• Hearing, speaking or otherwise comm unicating to exchange inform ation in person or on the phone.
• Reading and understanding a variety of m aterials.
• Operating/using a com puter keyboard and other office equipm ent.
• Sitting, standing or otherwise remaining in a stationary position for extended periods of tim e.
• Bending at the waist, k neeling or crouching, reaching above shoulders and horizontally or otherwise
positioning oneself to accomplish tasks.
• Lifting/carrying or otherwise moving or transporting up to 20 lbs.
Hazards:
• Contact with potentially angry or upset members of the public.
Incumbent Signature: _ Date: _
Department Head: _ Date: _
Packet Page 420 of 424
AM-6633 8. D.
City Council Special and Committee Meetings
Meeting Date:03/11/2014
Time:15 Minutes
Submitted By:Mary Ann Hardie
Department:Human Resources
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Update of Edmonds City Code 10.25.090 (regarding probationary periods for promoted or transferred classified personnel)
Recommendation
Approval by the Public Safety/Personnel Committee. Forward to consent agenda for full Council review/approval.
Previous Council Action
See narrative.
Narrative
There is a discrepancy between the probationary period as stated in the City Code(10.25.090) and the current Edmonds Civil
Service Rules for all classified employees.
City Code states that there is a 6 month probationary period upon promotion or transfer to a position with a different job
description whereas the Civil Service Rule state that there is a 12 month probationary period. The present Civil Service Rule
reflecting a 12 month probationary period has been in effect for a number of years, but at one point did reflect a 6 month
probationary period.
It appears that the City Code was not updated (when the change was made from a 6 month probationary period to a 12 month
probationary period) to reflect this.
In addition, the current Collective Bargaining Agreements for Commissioned Law Enforcement and Law Support Employees
both reflect a 12 month probationary period. Therefore, to correct the discrepancy between City Code and Civil Service Rules,
the City Code should be amended to change the probationary period for promoted or transferred employees to 12 months.
A copy of the updated code (10.25.090) to reflect the 12 month probationary period for promoted or transferred classified
employees is attached (as prepared by the City Attorney's Office).
Attachments
Ordinance re: 10.25.090
Form Review
Inbox Reviewed By Date
Parks and Recreation Carrie Hite 03/05/2014 03:52 PM
City Clerk Linda Hynd 03/05/2014 04:08 PM
Mayor Dave Earling 03/05/2014 04:10 PM
Finalize for Agenda Scott Passey 03/06/2014 09:09 AM
Form Started By: Mary Ann Hardie Started On: 03/04/2014 04:34 PM
Final Approval Date: 03/06/2014
Packet Page 421 of 424
- 1 -
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CERTAIN PROBATIONARY PERIOD PROVISIONS
OF ECC 10.25 (“CIVIL SERVICE COMMISSION”); PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
WHEREAS, the City of Edmonds has determined that there is a discrepancy between
certain probationary periods set forth in the Edmonds City Code and the Civil Service Rules adopted by
the City of Edmonds’ Civil Service Commission; and
WHEREAS, the City of Edmonds wishes to revise the probationary period provision of
ECC 10.25 for promoted or transferred employees from six (6) to twelve (12) months to make it
consistent with the Civil Service Rules; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Subsection .090(D) of Section 10.25 of the ECC Civil Service Commission
is hereby amended to read as follows:
10.25.090 Filling of vacancies – Probationary period.
…
D. Probation – Extensions. To enable the appointing authority to exercise a choice in the
filling of promotions, no appointment, employment or promotion in any position in the
classified service shall be deemed complete until after the completion of a satisfactorily
served probationary period. The probationary period for new employees shall be 12
months. The probationary period for persons promoted or transferred to positions with
different job descriptions shall be 12 months. Persons re-employed who have formerly
acquired permanent status in the class shall not be subject to probation. During such
probationary periods the appointing power may terminate the employment of the person
certified, if during the performance test thus afforded, upon observation or consideration
of the performance of duty, the appointing authority shall designate one of the persons
certified as standing within the next three persons highest on the list. Such person shall
likewise enter upon the duties until some person is found who is deemed fit for
appointment, employment or promotion for the probationary period provided therefor,
Packet Page 422 of 424
- 2 -
whereupon the appointment, employment or promotion shall be deemed to be complete.
The commission shall provide a procedure in their rules for extending probationary
period of any employee for up to an additional six months if requested by the appointing
authority. [Ord. 3698 § 2, 2008; Ord. 2656-A, 1988; Ord. 2569, 1986; Ord. 2441 § 3,
1984].
Section 2. Severability. If any section, sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after
passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVE EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Page 423 of 424
- 3 -
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2014, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title ,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING CERTAIN PROBATIONARY PERIOD PROVISIONS
OF ECC 10.25 (“CIVIL SERVICE COMMISSION”); PROVIDING
FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2014.
CITY CLERK, SCOTT PASSEY
Packet Page 424 of 424