2014.04.08 CC Committee Meeting Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
City Council Committee Meetings
April 8, 2014
6:00 P.M.
The City Council Committee meetings are work sessions for the City Council and staff. Members of the public are welcome to observe the
meeting, but public participation is limited to making comments at the end of the meeting with a 3 minute limit per person.
1.Finance Committee
Meeting Location: Jury Meeting Room
A.(15 Minutes)An Ordinance of the City of Edmonds, Washington, amending Edmonds City Code Chapter 3.75 relating to
the Edmonds Downtown Business Improvement District Adding Section 3.75.075 to create an exemption for
new businesses, amending Section 3.75.080 to amend the delinquent payment procedure, and fixing a time
when the same shall become effective.
B.(10 Minutes)Discussion regarding the reporting/disclosures of lawsuits and settlements.
C.(10 Minutes)Human Resources Department Reorganization
D.(10 Minutes)Acting Development Services Director assignment.
E.(10 Minutes)2014 February Budgetary Financial Report
F.(15 Minutes)Continued discussion regarding cost to have the minutes of the Public Safety/Personnel and Parks, Planning,
and Public Works taped and transcribed.
G.(5 Minutes)Application for a Concession Agreement between the City of Edmonds and Dean
Parmenter/Hot Diggity Dog.
H.(10 Minutes)Public comments (3-minute limit per person)
2.Parks, Planning & Public Works Committee
Meeting Location: Council Chambers
A.(10 Minutes)Heritage Tree Program
B.(10 Minutes)Alliance for Housing Affordability Interlocal Agreement for 2014-2015
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B.(10 Minutes)Alliance for Housing Affordability Interlocal Agreement for 2014-2015
C.(5 Minutes)Authorization for Mayor to sign Supplemental Agreement with Perteet for the 228th St. SW Corridor
Improvement project
D.(5 Minutes)Authorizing Resolution for RCO grant for Civic Center
E.(5 Minutes)Quarterly Public Works Project Report
F.(5 Minutes)Authorization for Mayor to sign Supplemental Agreement with David Evans and Associates for engineering
support services for the Five Corners Roundabout Project
G.(5 Minutes)Authorization for Mayor to sign a Snohomish County Community Development Block Grant (CDBG)
Contract for ADA Upgrades for the 3rd Ave Curb Ramp Replacement Project
H.(5 Minutes)Authorization to award a construction contract for the Sanitary Sewer Replacement Project
I.(5 Minutes)Report on Bids opened April 1, 2014 for the Five Corners Roundabout Project and award of contract.
J.(5 Minutes)Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for Capital
Projects Construction Management, Engineering & Inspection Services
K.(5 Minutes)Annual Special Event Contracts
L.(5 Minutes)Update on Cultural Heritage Tour grant project.
M.(5 Minutes)76th Ave. W at 212th St. SW Intersection Improvements project Update
N.(5 Minutes)Amendment to the 2014-2019 Six-Year Transportation Improvement Program to add the 76th Ave. W
re-striping project from 220 th St. SW to Olympic View Dr.
O.(5 Minutes)Request authorization to award the construction contract for the Wastewater Treatment Plant Interior
Improvements Project to Tec Construction Inc.
P.(5 Minutes)Control System Upgrade - Equipment Purchase Authorization
Q.(5 Minutes)Control System Upgrade - Request approval for Mayor to sign a Professional Services Contract with
Parametrix, Inc.
R.(5 Minutes)Council acceptance of a 40-foot street dedication (243rd Pl W) and 15-foot public sanitary sewer easement
and authorization for Mayor to sign face of plat documents.
S.(5 Minutes)FAC Equipment Surplus
T.(10 Minutes)Public comments (3-minute limit per person)
3.Public Safety and Personnel Committee
Meeting Location: Police Training Room
A.(10 Minutes)Human Resources Department Reorganization
B.(10 Minutes)Acting Development Services Director assignment.
C.(15 Minutes)Citizen Commission code amendments
D.(5 Minutes)Petroleum transport by rail through Edmonds
E.(10 Minutes)Public comments (3-minute limit per person)
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E.(10 Minutes)Public comments (3-minute limit per person)
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AM-6746 1. A.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:15 Minutes
Submitted For:Stephen Clifton Submitted By:Stephen Clifton
Department:Community Services
Committee: Finance Type: Potential Action
Information
Subject Title
An Ordinance of the City of Edmonds, Washington, amending Edmonds City Code Chapter 3.75 relating to the Edmonds Downtown Business Improvement District Adding Section
3.75.075 to create an exemption for new businesses, amending Section 3.75.080 to amend the delinquent payment procedure, and fixing a time when the same shall become effective.
Recommendation
The Edmonds Downtown Business Improvement District Interim Members Advisory Board is requesting the City Council consider and approve the attached draft ordinance which if
approved, would amend Edmonds City Code Chapter 3.75 relating to the Edmonds Downtown Business Improvement District adding Section 3.75.075 to create an exemption for new
businesses, and amend Section 3.75.080 to amend the delinquent payment procedure.
Previous Council Action
November 13, 2012 - The City Council Finance Committee expressed support for, and recommended the City Council approve, a resolution initiating a proposal for a business improvement
district within a portion of the City of Edmonds.
November 27, 2012 - The City Council voted to approve a resolution initiating a proposal for a business improvement district within a portion of the City of Edmonds (see attached).
December 18, 2012 - The City Council voted to approve a resolution declaring the City's intent to establish a business improvement district within a portion of the City of Edmonds and
setting the public hearing date for January 15, 2013 (see attached).
January 15, 2013 - The City Council voted to approve Ordinance 3909 establishing a business improvement district within a portion of the City of Edmonds.
March 12, 2013 - The City Council confirmed the appointment of eleven Edmonds Downtown Business Improvement District Interim Members Advisory Board members.
March 12, 2013 - The City Council approved Ordinance 3914 amending Edmonds City Code 3.75.120 relating to bringing consistency between the timelines established for preparing
bylaws/policy guidelines and a work program/budget for year 2013.
June 11, 2013 - The City Council Finance Committee recommended that this item be placed on the City Council agenda as a 30 minute item. During the June 25, 2013 City Council
meeting, members of the Edmonds Downtown Business Improvement District (EDBID) Interim Members Advisory Board will present information on proposed EDBID work program and
budget for year 2013 in addition to bylaws. A question and answer session may follow.
June 25, 2013 - The City Council approved Edmonds Downtown Business Improvement District Year 2013 Work Program and Budget.
June 25, 2013 - The City Council approved Ordinance 3929 - Amending ECC Section 3.75.060, 3.75.070, 3.75.080, 3.75.090 and 3.75.100 clarifying terminology within these code sections.
July 23, 2013 - The City Council approved Edmonds Downtown Business Improvement District Bylaws.
August 6, 2013 - The City Council approved Ordinance 3941 amending Edmonds City Code Section 3.75.120 changing the date that recommended annual work programs and budgets be
submitted to the City Council each year from September 1st to October 1, unless otherwise agreed to by the City Council. The Edmonds Business Business Improvement District Interim
Advisory Board requested a submittal date of October 31, 2013 for submitting a work program and budget for year 2014.
November 19, 2013 - The City Council approved the Edmonds Downtown Business Improvement District Work Program and Budget for Year 2014.
Narrative
Exemption from Paying BID Assessments for New Businesses
Edmonds City Code (ECC) Section 3.75.020 requires that the owners and operators of businesses (collectively, “members”) in the EDBID shall pay and be subject to a special assessment.
Section 3.75.070 requires that Edmonds Downtown Business Improvement District (EDBID) assessments be paid and collected on a quarterly basis; provided, that members may opt to pay
the full yearly assessment at the time of the billing for the first quarter. This being said, the Revised Code of Washington Section 35.87A.170, Exemption Period for New Businesses and
Projects, states “Businesses or multifamily residential or mixed-use projects established after the creation of an area within the area may be exempted from the special assessments imposed
pursuant to this chapter for a period not exceeding one year from the date they commenced business in the area”.
NOTE: RCW 35.87A.170 grants cities the discretion to create an exemption for new businesses, and additionally granted discretion regarding how long the exemption period may last
up to one year. The legislature chose to use the directive language “may” in section .170, as opposed to mandatory “shall” language. As a result, the inclusion of an exemption
period for new businesses is allowed, but not required, by the RCW.
In response to a request by an EDBID member to consider granting an exemption of required assessments
for new businesses for a period of one-year, the EDBID Interim Members Advisory Board discussed this topic during recent EDBID board meetings. On March 27, 2014, the board
expressed 1) a desire to help new businesses succeed by creating a more welcoming environment for business owners, and 2) support for granting an exemption of required assessments for a
period of one year for all new businesses starting from the date a business license is approved by the City of Edmonds. They asked City staff to forward a recommendation to the full City
Council to consider granting an exemption. As such, City staff worked with the City Attorney to prepare Attachment #1 which includes a draft ordinance amending Edmonds City Code
Section 3.75 where if approved by the City Council, would grant the requested exemption for new business owners.
Clarification of How to Process Delinquent Payments
Edmonds City Code Section 3.75.070 states ”Assessments shall be paid and collected on a quarterly basis; provided, that members may opt to pay the full yearly assessment at the time of the
billing for the first quarter”. Section 3.75.080 states “If the assessment is not paid within 60 days after its due date, a delinquency charge shall be added and calculated at an interest rate of
12 percent per annum of the due amount. The finance director is authorized to use a city of Edmonds approved collection agency to collect any unpaid assessments. Use of a collection
agency will result in a business paying the agency’s fee on top of the amount of the BID assessment plus delinquency charges.”
Although the City’s finance director is authorized to use a collection agency, there is no specific timeframe referenced as to when the Finance Director should actually send unpaid
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assessments to a collection agency after the currently established 60 day period. The EDBID Interim Members Advisory Board has discussed this issue recently and recommends that a
specific timeframe be established in order to provide guidance for the finance director and consistency as it relates to collecting unpaid assessments. After much discussion, EDBID Board
members are recommending that only after an EDBID member is delinquent for three quarters of assessments should the City’s Finance Director initiate collection proceedings for that
member. Additionally, collection proceedings should include a 30-day notification to the member prior to assignment of delinquent assessments to a collection agency for collection. The
attached draft ordinance amends ECC Section 3.75.080 of the Edmonds City Code to reflect this recommended change.
EDBID Background
Business Improvement Districts (BIDs), also known as Business Improvement Areas (BIAs), are designed to aid general economic development and to facilitate merchant and service
business cooperation. A BID is a local self-help funding mechanism that allows businesses and/or property owners within a defined area to establish a special assessment district. In
Washington State, BIDs are authorized by statute, i.e., the Revised Code Washington.
More specifically, the above referenced funding mechanism is an assessment collected from businesses and/or properties within defined geographic boundaries where BID
sponsored/supported activities are financed through a special assessment. There are many reasons to create a BID. The most common motivations are that BIDs are conceived, designed, and
managed locally by those who are paying the assessments, and everyone in the district will contribute toward funding BID activities. In other words, business owners pool their money to do
things they want to do and that are best done collectively. Funds collected are used to provide services for the mutual benefit of businesses and/or properties being assessed and can be used to
provide marketing, public area maintenance, security, parking, streetscape improvements, and professional management/services. Each BID typically has a member advisory board made up
of members within the BID boundary.
The concept of business district management funded through business community supported assessments has been around for many years and gained wide popularity during the 1990s.
Under one name or another, well over 1,000 such districts exist throughout the United States, with many more in Canada and throughout the world (Business Improvement Districts in the
United States - Rutgers University, 2011). In Washington State, Parking and/or Business Improvement Districts/Areas exist in Olympia, Poulsbo, Richland, Seattle (eight currently active),
Spokane, Tacoma, Yakima, Auburn, Everett, Burien and Port Angeles; the City of Longview is currently in the process of working to create a BID.
January 15, 2013 City Council meeting link (Agenda Item #4): http://agenda.ci.edmonds.wa.us/agenda_publish.cfm?mt=ALL&get_month=1&get_year=2013&dsp=ag&seq=767
March 12, 2013 City Council meeting link (Agenda Item #5): http://agenda.ci.edmonds.wa.us/agenda_publish.cfm?mt=ALL&get_month=3&get_year=2013&dsp=ag&seq=795
June 25, 2013 City Council meeting link (Agenda Item #12): http://agenda.ci.edmonds.wa.us/agenda_publish.cfm?mt=ALL&get_month=6&get_year=2013&dsp=ag&seq=831
July 23, 2013 City Council meeting link (Agenda Item #7): http://agenda.ci.edmonds.wa.us/agenda_publish.cfm?mt=ALL&get_month=7&get_year=2013&dsp=ag&seq=849
August 6, 2013 City Council meeting link (Agenda Item #6): http://agenda.ci.edmonds.wa.us/agenda_publish.cfm?mt=ALL&get_month=8&get_year=2013&dsp=ag&seq=854
November 13, 2013 City Council meeting link (Agenda Item #6):
http://agenda.ci.edmonds.wa.us/agenda_publish.cfm?mt=ALL&get_month=11&get_year=2013&dsp=agm&seq=6320&rev=0&ag=901&ln=21286&nseq=6332&nrev=0&pseq=6247&prev=0
Attachments
Attachment 1 - Draft Ordinance amending ECC 3.75. Changes include adding Section 3.75.075 and amending Section 3.75.080
Attachment 2 - Ordinance 3909
Attachment 3 - Ordinance 3914 - Amending ECC Section 3.75.120
Attachment 4 - Ordinance 3929 - Amending ECC Section 3.75.060, 3.75.070, 3.75.080, 3.75.090 and 3.75.100
Attachment 5 - Ordinance 3941 - Amending ECC Section 3.75.120
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 02:42 PM
Mayor Dave Earling 04/03/2014 03:14 PM
Finalize for Agenda Scott Passey 04/03/2014 03:25 PM
Form Started By: Stephen Clifton Started On: 04/02/2014 03:46 PM
Final Approval Date: 04/03/2014
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ORDINANCE NO. ____
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE,
CHAPTER 3.75 RELATING TO THE EDMONDS
DOWNTOWN BUSINESS IMPROVEMENT DISTRICT,
ADDING SECTION 3.75.075 TO CREATE AN
EXEMPTION FOR NEW BUSINESSES, AMENDING
SECTION 3.75.080 TO AMEND THE DELINQUENT
PAYMENT PROCEDURE, AND FIXING A TIME WHEN
THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, the Edmonds Downtown Business Improvement District (BID) was
established by Ordinance No. 3909 resulting in the establishment of Edmonds City Code Section
3.75; and
WHEREAS, the Revised Code of Washington Section 35.87A.170, Exemption
Period for New Businesses and Projects, states “Businesses or multifamily residential or mixed-
use projects established after the creation of an area within the area may be exempted from the
special assessments imposed pursuant to this chapter for a period not exceeding one year from the
date they commenced business in the area”; and
WHEREAS, on March 27, 2014, the EDBID Interim Members Advisory
Board expressed a desire to help new businesses succeed by creating a more welcoming
environment for new businesses; and
WHEREAS, on March 27, 2014, the EDBID Interim Members Advisory Board
unanimously expressed support for granting an exemption of required assessments for a period of
one year for all new businesses starting from the date a business license is approved by the City of
Edmonds and requested that their recommendation be forwarded to the Edmonds City Council for
consideration; and
WHEREAS, on April 15, 2014 the City Council considered this matter and
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directed that an ordinance be prepared to make further revisions to chapter 3.75.070 ECC; and
WHEREAS, Section 3.75.080 of the Edmonds City Code requires a consistent
method of enforcement against delinquent payment; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. A new section 3.75.075, entitled “Exemption for new businesses,” is
hereby added to the Edmonds City Code to read as follows:
Businesses established after the effective date of April 22, 2014 and located within
the Edmonds Downtown Business Improvement District shall be exempt from special
assessments imposed pursuant to this chapter for a period of one year from the date a business
license is issued by the City of Edmonds.
Section 2. Section 3.75.080 of the Edmonds City Code, entitled “Delinquent
payments,” is hereby amended to read as follows (new text is shown in underline; deleted text is
shown in strike-through):
If the assessment is not paid within 60 days after its due date, a delinquency charge
shall be added and calculated at an interest rate of 12 percent per annum of the due amount. The
finance director is authorized to use a city of Edmonds approved collection agency to collect any
unpaid assessments. When the member is delinquent for three quarters of assessments, the City
finance director shall initiate collection proceedings for that member. Collections proceedings
shall include 30 day notification to the member prior to assignment of delinquent assessments to a
collection agency for collection. Use of a collection agency will result in a business paying the
agency’s fee on top of the amount of the BID assessment plus delinquency charges. Members
may not receive renewal of their business licenses from the City of Edmonds until all delinquent
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charges have been paid, including all applicable interest and fees.
Section 3. Severability. If any section, subsection, clause, sentence, or phrase of
this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity
of the remaining portions of this ordinance.
Section 4. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
Approved:
_______________________________
MAYOR DAVID O. EARLING
ATTEST/AUTHENTICATED:
______________________________
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY:____________________________
Jeffrey B. Taraday, City Attorney
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. ____
of the City of Edmonds, Washington
On the 15th day of April, 2014, the City Council of the City of Edmonds, passed
Ordinance No. ____. A summary of the content of said ordinance, consisting of the title,
provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING EDMONDS CITY CODE, CHAPTER 3.75 RELATING
TO THE EDMONDS DOWNTOWN BUSINESS
IMPROVEMENT DISTRICT, ADDING SECTION 3.75.075 TO
CREATE AN EXEMPTION FOR NEW BUSINESSES,
AMENDING SECTION 3.75.080 TO AMEND THE
DELINQUENT PAYMENT PROCEDURE, AND FIXING A TIME
WHEN THE SAME SHALL BECOME EFFECTIVE.
The fu ll text of this Ordinance will be mailed upon request.
DATED this ___ day of April, 2014.
CITY CLERK: SCOTT PASSEY
4852-3031-9887, v 1
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AM-6757 1. B.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted For:Councilmember Petso Submitted By:Jana Spellman
Department:City Council
Committee: Finance Type: Information
Information
Subject Title
Discussion regarding the reporting/disclosures of lawsuits and settlements.
Recommendation
Previous Council Action
Narrative
Discussion regarding the reporting/disclosures of lawsuits and settlements.
Attachments
Attachment 1 - 2013 City Attorney Annual Report
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/04/2014 09:04 AM
Mayor Dave Earling 04/04/2014 09:48 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Jana Spellman Started On: 04/03/2014 11:39 AM
Final Approval Date: 04/04/2014
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CITY ATTORNEY ANNUAL REPORT
October 22, 2013
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Team Edmonds
Jeff Taraday
•City Council and Management meetings
•Elected Official Advice
•Land Use
•Litigation
•Coordination / Miscellaneous
•Office hours twice a week
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Team Edmonds
Sharon Cates
•Labor and Employment
•Contracts and ILAs
•Bidding and Procurement
•Litigation
•Office hours once a week
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Team Edmonds
Patricia Taraday
•Public Records Act compliance
•Code enforcement
•Litigation
•Office hours once a week
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Team Edmonds
Rosa Fruehling-Watson
•Labor and Employment
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Team Edmonds
Beth Ford
•Research
•Writing
•Litigation (Syd Locke, Humann)
•Office hours once a week
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Team Edmonds
Mike Bradley – Franchising (Astound, Zayo)
and fiber optics
Susan Drummond – Land use, GMHB
Kathie O’Hanlon – Labor & Employment
Chuck Wolfe – MTCA, form-based code
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The Lighthouse Stats
October 1, 2012 through September 30, 2013
•3,104 hours worked by team
•$384,000 in legal fees (flat fee unchanged
since March 2011)
•$124 average effective hourly rate
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Top Seven Most Resource-Intensive
October 1, 2012 through September 30, 2013
1.City Council 417 hours
2.Precision Earthworks 339 hours
3.Human Resource 323 hours
4.Development Services 312 hours
5.Locke v. Edmonds 310 hours
6.Humann v. Edmonds 278 hours
7.Police 254 hours
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Pending Litigation
with Lighthouse
•Syd Locke
–Declaratory Judgment, Negligence, Breach of
Contract, Trespass/Inverse Condemnation,
Consumer Protection, Harassment
–Arising from city’s code enforcement efforts in
the early aughts
–MSJ on November 1, 2013
–Mediation? Trial?
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Pending Litigation
with Lighthouse
•New Cingular Wireless (federal court)
–Declaratory judgment claim seeking $117,000
tax refund
–Unjust enrichment
–Due process clause allegation relating to
failure to provide clear post-payment relief
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Pending Litigation
with Lighthouse
•Five Corners Roundabout Condemnations
–Andersen
•Public use order
•No possession yet
–Lakeshore Investment Corporation
•Teamsters arbitration
–Feb 2014
–Water watch truck
•Kim Cole EEOC
–Awaiting word on whether she will be allowed more time to appeal the June 11, 2013 Order dismissing her EEOC claim
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Litigation completed by Lighthouse
in last 12 months
•Precision Earthworks
–Dispute with contractor arising from construction of Haines Wharf Park
–Settled
• $325,000 + $91,000 to Precision
•$130,000 to Kulchin
•$35,000 from G&O
•Debi Humann
–administrative whistleblower claim (federal court pending / WCIA)
–City offered judgment, which was accepted for a total of approximately $90,000
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Litigation completed by Lighthouse
in last 12 months
•Olson v. City of Edmonds (LUPA)
–Voluntarily dismissed, no liability to city
•New Cingular Wireless (federal court
pending)
–Voluntarily dismissed, re-filed in federal court
•Meiers v. City of Edmonds
–Settled for $94,000 and $25,000 of in-kind
consideration
–Dismissal pending
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City’s Use of Other Law Firms (optional)
•Stephanie Alexander of Michael &
Alexander
–Machado arbitration
–$37,000*
*Amounts on this and following slides rounded to nearest $1,000.
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City’s Use of Other Law Firms (optional)
•Carol Morris of Morris Law
–Hillman closed record review; $5,000
–Point Edwards Bldg 10 closed record review;
$1,000 ($5,000 authorized to-date)
–Proportionate share of model code; $10,000
($40,000 authorized to-date)
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City’s Use of Other Law Firms (optional)
•Foster Pepper
–Water / Sewer Revenue Bonds; $40,000 (not
included in our scope of work)
•Sofia Mabee of Summit Law Group
–Consulting on Teamsters’ grievance; $1,000
($5,000 authorized)
•WCIA-appointed counsel (not optional)
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sample of recent code amendments
•Easements retained as part of street vacation
•“Reasonable economic use” definition
(interim)
•Allowed uses in CAO (interim – multiple
drafts)
•Extending the life of short plats
•Park Impact Fees
•Downtown BID
•Chapter 2.10 (in progress)
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recommended code amendments
•Continue with incorporation of model code
–Limited role so far
–Will analyze and may propose revisions
before these are brought to city council
•Design review process
•Appeal process
•Tree -related codes
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Questions?
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AM-6740 1. C.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted By:Carrie Hite
Department:Human Resources
Committee: Finance
Public Safety, Personnel
Type: Action
Information
Subject Title
Human Resources Department Reorganization
Recommendation
Staff recommends that the Committee forward the proposed ordinance to the full Council for approval.
Previous Council Action
The Council has taken several actions over the past several years to address the concerns of staffing in the HR department.
In November 2011, Council eliminated the HR Director position.
In April 2012, Council approved special duty pay for a reporting Director and reclassified the HR analyst to an HR Manager
position.
In April 2013, Council approved an additional year for special assignment/special duty for a reporting Director.
Narrative
After several years of the HR department operating with a Reporting Director, the Mayor has an interest in making a final
recommendation for the HR reorganization. The Mayor is recommending the department structure have a current Director take
on reporting responsibilities for HR permanently. After discussion with Lighthouse Law Group, it has been recommended in
order for this to happen, that the Salary Table in the budget book be amended to add this position. Attached is a recommended
amendment to the budget book. At this time, there is no need for a monetary amendment, as this has already been reflected in
the 2014 budget.
This discussion will be present on both the Personnel Committee and Finance Committee agendas for April 8, 2014.
Beth Ford from Lighthouse Law Group will be present at the Personnel Committee to answer any questions.
Sharon Cates from Lighthouse Law Group will be present at the Finance Committee to answer any questions.
Attachments
Attachment 1 - Salary Table Ordinance
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/02/2014 03:03 PM
Mayor Dave Earling 04/02/2014 03:30 PM
Finalize for Agenda Scott Passey 04/03/2014 09:56 AM
Form Started By: Carrie Hite Started On: 04/02/2014 12:54 PM
Final Approval Date: 04/03/2014
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CITY OF EDMONDS, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE 2014 SALARY SCHEDULES FOR ALL CITY
PERSONNEL.
WHEREAS, RCW 35A.33.050 requires the salary or salary range for each office,
position or job classification to be set forth separately together with the title or position
designation thereof in the city’s budget; and
WHEREAS, the 2014 adopted budget included a salary range table on pages 175 through
177; and
WHEREAS, the 2014 budget appropriates funds in the form of “special duty pay” to
compensate the parks, recreation and cultural services director for the additional duties and
responsibilities associated with supervision of the human resources department; and
WHEREAS, the mayor has determined that the city should create the position of Human
Resources Reporting Director to make more permanent the existing arrangement whereby a
director of another department is tasked with the additional duties of overseeing the human
resources department; and
WHEREAS, no additional appropriation for 2014 would be required to create this
position because the compensation would be the same as the special duty pay previously
appropriated, namely between 5% and 10% additional salary over the applicable director’s
normal salary; and
WHEREAS, other positions need to be added or deleted from the salary range table in the
2014 adopted budget to account for other recent changes; and
WHEREAS, it is necessary for the City Council to amend the salary range table which
authorizes positions and establishes salary levels for all city employees;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON ORDAINS AS FOLLOWS:
Section 1. The City Council hereby adopts an amended salary range table approving all
employee positions and their respective salary ranges as shown on Attachment “A”, which is
attached hereto and incorporated herein by this reference as if set forth in full (deleted positions
are shown in strikethrough; new positions are shown with shading).
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Packet Page 66 of 383
Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum and shall take effect five (5) days after
passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council and APPROVED by the Mayor this 15TH day of April 2014.
APPROVED
_____________________________________
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATED:
______________________________________
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
By: _______________________________________
CITY ATTORNEY, JEFFREY TARADAY
FILED WITH THE CITY CLERK:
APPROVED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE:
ORDINANCE NO.
Packet Page 67 of 383
Attachment A
Elected Officials
Council Member Position
Council President
Judge
Mayor
Non-Represented
Accounting Supervisor
Assistant Police Chief
Associate Planner
Building Official
Capital Projects Manager
City Clerk
City Engineer
Community Services & Economic Development Director
Court Administrator
Cultural Services Manager
Development Services Director
Engineering Program Manager I
Executive Assistant Confidential
Executive Assistant To The Mayor
Facilities Manager
Finance Director
Fleet Manager
Human Resources Part-time Assistant 41,676
Human Resources Analyst
Human Resources Manager
Human Resources Reporting Director 5% 10%
Information Services Supervisor
Parks And Recreation Director
Parks Maintenance Manager
Planning Manager
Police Chief
Public Disclosure & Records
Public Works Director
Recreation Services Manager
Recycling Coordinator
Senior Planner
Senior Utilities Engineer
Stormwater Engineer Manager
Street/Storm Manager
Transportation Engineer
Wastewater Treatment Plant Manager
Wastewater Treatment Plant Supervisor
Water/Sewer Manager
86,904 116,460
Salary Range Table
Minimum Maximum
$12,000 $12,000
75,524 75,524
117,091 117,091
100,608 134,820
Minimum Maximum
82,764 110,916
$71,496 $95,820
68,088 91,248
61,764 82,764
100,608 134,820
105,636 141,564
78,828 105,636
64,860 86,904
75,072 100,608
71,496 95,820
105,636 141,564
78,828 105,636
105,636 141,564
56,028 75,072
58,821 78,826
105,636
95,82071,496
71,496 95,820
82,764
141,564
110,916
71,496 95,820
51,672
110,916 148,644
71,496 95,820
156,072116,460
28,01420,904
56,028 75,072
78,828 105,636
68,088 91,248
78,828 105,636
91,248 122,292
82,764 110,916
75,072 100,608
82,764 110,916
14,400 14,400
58,824 78,828
78,828 105,636
Packet Page 68 of 383
Attachment A
Police Non-Commissioned
Animal Control Officer
Domestic Violence Coordinator
Part Time Administrative Assistant
Police Services Assistant
Property Officer/Evidence Technician
Senior Animal Control Officer
Police Guild
Administrative Sergeant
Corporal
Detective Corporal
Police Officer 1st Class
Police Officer 2nd Class
Professional Standards Sergeant
Sergeant
Teamsters
Building Maintenance Operator
Cemetery Sexton
City Electrician
Custodian
WWTP Instrument Technician/Plant Electrician
WWTP Laboratory Technician
Stormwater Maintenance Lead Worker
Water Maintenance Lead Worker
Maintenance Custodian
Senior Parks Maintenance Worker-Horticulturist
Parks Maintenance Lead Worker
Parks Maintenance Mechanic
Senior Parks Maintenance Worker
WWTP Pre-Treatment Technician
Mechanic
Sewer Maintenance Lead Worker
Sewer Maintenance Worker
Senior Sewer Maintenance Worker
Storm Maintenance Worker
Senior Storm GIS Technician/Maintenance Worker
Senior Storm Maintenance Worker
Street Maintenance Lead Worker
37,968 46,116
58,820 71,620
53,393 64,937
50,837 61,862
50,837 61,862
58,820 71,620
43,890 53,393
50,837 61,862
Minimum Maximum
$48,385 $59,988
Salary Range Table
43,219 53,687
45,606 56,537
48,385 59,988
40,527 50,270
50,892 63,158
57,444 59,508
Minimum Maximum
$86,004 $88,200
80,388 82,464
80,388 82,464
64,716 76,704
86,004 88,200
58,820 71,620
61,864 75,192
56,066 68,204
61,864 75,192
Minimum Maximum
$53,393 $64,937
46,124 56,066
56,066
61,864 75,192
39,850 48,440
53,393 64,937
50,837 61,862
61,864 75,189
86,004 88,200
68,204
61,864 75,189
61,864 75,393
Packet Page 69 of 383
Attachment A
Teamsters (Continued)
Senior Street Maintenance Worker
Traffic Control Technician
Mechanic
Senior Water Maintenance Worker
Senior Mechanic 53,393 64,937
Water Meter Reader
Water Quality Control Technician
WWTP Lead Maintenance Mechanic
WWTP Lead Operator
WWTP Maintenance Mechanic
Senior WWTP Mechanic
WWTP Operator
SEIU
Accountant
Accounting Specialist
Administrative Assistant
Business License Clerk
Code Enforcement Officer
Community Services Program Coordinator 59,124
Court Clerk
Deputy City Clerk
Engineering Technician II
Engineering Technician III
Executive Assistant Confidential
GIS Analyst
Information Systems Specialist
Part Time IT Assistant 49,608
PC Support Technician 55,740
Permit Coordinator
Plans Examiner
Probation Officer
Recreation Coordinator
Recreation Leader
Recreation Leader - Gymnastics
Recreation Leader - Interpretive
Recreation Specialist
Senior Permit Coordinator
Stormwater Technician
Contract Positions
Senior Executive Asst To City Council
20,800
31,200 39,000
63,144 78,276
44,376 55,020
73,260
61,862
55,740
50,837
61,864 75,189
61,864 75,189
41,810 50,837
56,066 68,204
53,393 64,937
50,837 61,862
Minimum Maximum
56,066 68,204
56,066 68,204
53,539 64,937
49,608 61,524
52,716 65,412
61,524
63,144
Minimum Maximum
$66,948 $83,040
69,108
41,676 51,672
49,608 61,524
59,124 73,260
49,608 61,524
Salary Range Table
Minimum Maximum
28,219 28,219
59,124 73,260
14,560 20,800
33,096 41,004
78,276
41,676 51,672
55,740 69,120
63,144
14,560
49,608 61,524
78,276
53,393 64,937
66,948 83,040
52,716 65,412
69,120
Packet Page 70 of 383
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On April 15, 2104, the City Council of the City of Edmonds, Washington, adopted
Ordinance No. the main point of which may be summarized by its title as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE 2014 SALARY SCHEDULES FOR ALL CITY
PERSONNEL.
The full text of this ordinance will be mailed upon request.
DATED this 15TH day of April, 2014.
_____________________________________
SCOTT PASSEY, CITY CLERK
Packet Page 71 of 383
AM-6761 1. D.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted For:Carrie Hite Submitted By:Scott Passey
Department:City Clerk's Office
Committee: Finance Type: Action
Information
Subject Title
Acting Development Services Director assignment.
Recommendation
The Mayor is requesting Council to approve an additional period of the appointment of acting Director for Development
Services for Rob Chave to include Jan 1, 2014-March 31, 2014, and the corresponding out of class pay.
Previous Council Action
The Mayor & Council originally approved the Acting Development Services Director and corresponding out of class pay
assignment in March of 2012.
The Council approved this again in April 2013, effective Jan. 1, 2013-December 31, 2013.
Narrative
The City has gone through a thorough recruitment and evaluation process to hire a Development Services Director. This
process took some time, and required Mr. Chave to continue in this role after December 31, 2013. The action being requested
in this agenda memo is to retroactively approve the acting pay for Mr. Rob Chave from January 1, 2014-March 31, 2014.
Form Review
Form Started By: Scott Passey Started On: 04/04/2014 10:08 AM
Final Approval Date: 04/04/2014
Packet Page 72 of 383
AM-6742 1. E.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted For:Scott James Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2014 February Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
Attachments
2014 February Budgetary Financial Report
Form Review
Inbox Reviewed By Date
Finance Scott James 04/03/2014 12:38 PM
City Clerk Scott Passey 04/03/2014 12:45 PM
Mayor Dave Earling 04/03/2014 12:54 PM
Finalize for Agenda Scott Passey 04/03/2014 02:04 PM
Form Started By: Sarah Mager Started On: 04/02/2014 01:59 PM
Final Approval Date: 04/03/2014
Packet Page 73 of 383
CITY OF EDMONDS
BUDGETARY FINANCIAL REPORT
FEBRUARY 2014
Packet Page 74 of 383
1
Fund
No.Title
2014 Adopted
Budget
2/28/2013
Revenues
2/28/2014
Revenues
Amount
Remaining % Received
001 GENERAL FUND 36,154,919$ 3,696,503$ 6,618,452$ 29,536,467$ 18%
009 LEOFF-MEDICAL INS. RESERVE 594,946 52 256 594,690 0%
011 RISK MANAGEMENT FUND 903,858 22 - 903,858 0%
012 CONTINGENCY RESERVE FUND 527,115 741 3,364 523,751 1%
014 HISTORIC PRESERVATION GIFT FUND 8,000 645 1 7,999 0%
016 BUILDING MAINTENANCE 679,800 30 187,581 492,219 28%
104 DRUG ENFORCEMENT FUND 20,075 15,836 17,307 2,768 86%
111 STREET FUND 1,712,100 204,910 214,557 1,497,543 13%
112 COMBINED STREET CONST/IMPROVE 9,121,607 333,652 670,354 8,451,254 7%
117 MUNICIPAL ARTS ACQUIS. FUND 91,473 1,561 364 91,109 0%
118 MEMORIAL STREET TREE 25 2 11 14 44%
120 HOTEL/MOTEL TAX REVENUE FUND 54,140 8,743 8,995 45,145 17%
121 EMPLOYEE PARKING PERMIT FUND 20,308 4,862 8,443 11,865 42%
122 YOUTH SCHOLARSHIP FUND 1,623 2 9 1,615 1%
123 TOURISM PROMOTIONAL FUND/ARTS 18,200 9,932 3,052 15,148 17%
125 REAL ESTATE EXCISE TAX 2 904,343 115,679 150,089 754,255 17%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 904,243 115,579 149,163 755,080 16%
127 GIFTS CATALOG FUND 43,708 12,231 18,145 25,563 42%
129 SPECIAL PROJECTS FUND 4,000 166,187 - 4,000 0%
130 CEMETERY MAINTENANCE/IMPROVEMT 160,136 23,539 24,224 135,912 15%
132 PARKS CONSTRUCTION FUND 1,340,000 143,231 105,044 1,234,956 8%
136 PARKS TRUST FUND 186 71 93 93 50%
137 CEMETERY MAINTENANCE TRUST FD 12,970 2,808 2,896 10,074 22%
138 SISTER CITY COMMISSION 4,519 1 2 4,518 0%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 100,901 104,768 540,232 16%
211 L.I.D. FUND CONTROL 28,600 2,956 - 28,600 0%
213 L.I.D. GUARANTY FUND 28,626 4 30 28,596 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,689 - - 1,022,689 0%
411 COMBINED UTILITY OPERATION - 32,052 38,805 (38,805) 0%
421 WATER UTILITY FUND 6,241,818 895,895 1,112,465 5,129,353 18%
422 STORM UTILITY FUND 3,530,158 721,420 785,594 2,744,564 22%
423 SEWER/WWTP UTILITY FUND 8,347,200 1,377,796 1,325,854 7,021,346 16%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 1,478,108 234,873 252,252 1,225,856 17%
617 FIREMEN'S PENSION FUND 174,379 28 116 174,263 0%
627 BUSINESS IMPROVEMENT DISTRICT - - 28,835 (28,835) 0%
75,619,688$ 8,222,743$ 11,831,117$ 63,788,571$ 16%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
Packet Page 75 of 383
2
Fund
No.Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 38,034,671$ 5,821,627$ 5,980,774$ 32,053,897$ 16%
009 LEOFF-MEDICAL INS. RESERVE 503,361 57,012 67,441 435,920 13%
011 RISK MANAGEMENT RESERVE FUND 300,000 464,100 - 300,000 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 - - 8,000 0%
016 BUILDING MAINTENANCE 720,200 - 394 719,806 0%
104 DRUG ENFORCEMENT FUND 81,033 1,448 698 80,335 1%
111 STREET FUND 1,595,810 281,447 259,983 1,335,827 16%
112 COMBINED STREET CONST/IMPROVE 9,488,866 141,292 80,736 9,408,130 1%
117 MUNICIPAL ARTS ACQUIS. FUND 152,575 3,349 2,510 150,065 2%
118 MEMORIAL STREET TREE - - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 54,000 100 - 54,000 0%
121 EMPLOYEE PARKING PERMIT FUND 26,786 - - 26,786 0%
122 YOUTH SCHOLARSHIP FUND 3,600 868 267 3,333 7%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 - - 19,000 0%
125 REAL ESTATE EXCISE TAX 2 1,377,712 9,273 16,282 1,361,430 1%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,189,291 - 2,500 1,186,791 0%
127 GIFTS CATALOG FUND 18,200 2,482 306 17,894 2%
129 SPECIAL PROJECTS FUND *4,000 7,993 17,469 (13,469) 437%
130 CEMETERY MAINTENANCE/IMPROVEMT 175,435 20,523 24,472 150,963 14%
132 PARKS CONSTRUCTION FUND 2,494,000 1,711 95,920 2,398,080 4%
136 PARKS TRUST FUND - - - - 0%
138 SISTER CITY COMMISSION 4,500 63 274 4,226 6%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 101,570 104,768 540,232 16%
211 L.I.D. FUND CONTROL 28,600 - - 28,600 0%
213 L.I.D. GUARANTY FUND - - - - 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,690 - - 1,022,690 0%
421 WATER UTILITY FUND 9,470,504 675,670 984,320 8,486,184 10%
422 STORM UTILITY FUND 5,931,306 449,613 381,016 5,550,290 6%
423 SEWER/WWTP UTILITY FUND 13,915,053 1,358,137 1,088,341 12,826,712 8%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 979,579 145,680 157,676 821,903 16%
617 FIREMEN'S PENSION FUND 89,615 31,842 11,910 77,705 13%
627 BUSINESS IMPROVEMENT DISTRCIT - - - - 0%
89,174,203$ 9,575,800$ 9,278,055$ 79,896,148$ 10%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
*A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project
Packet Page 76 of 383
3
Page 1 of 3
Title
2014 Adopted
Budget
2/28/2013
Revenues
2/28/2014
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,857,161$ 95,844$ 86,223$ 9,770,938$ 1%
EMS PROPERTY TAX 3,105,938 29,698 25,150 3,080,788 1%
VOTED PROPERTY TAX 946,303 9,449 8,154 938,149 1%
LOCAL RETAIL SALES/USE TAX 5,525,609 894,736 998,510 4,527,099 18%
NATURAL GAS USE TAX 8,793 2,062 2,237 6,556 25%
1/10 SALES TAX LOCAL CRIM JUST 590,174 103,185 109,500 480,674 19%
ELECTRIC UTILITY TAX 1,490,394 326,077 352,390 1,138,004 24%
GAS UTILITY TAX 819,286 220,665 198,165 621,121 24%
SOLID WASTE UTILITY TAX 297,972 50,173 49,995 247,977 17%
WATER UTILITY TAX 920,882 136,504 154,870 766,012 17%
SEWER UTILITY TAX 479,750 87,384 47,881 431,869 10%
STORMWATER UTILITY TAX 295,972 55,286 106,227 189,745 36%
T.V. CABLE UTILITY TAX 738,219 131,498 137,767 600,452 19%
TELEPHONE UTILITY TAX 1,544,793 252,444 248,366 1,296,427 16%
PULLTABS TAX 62,613 15,500 11,054 51,559 18%
AMUSEMENT GAMES 746 51 12 734 2%
LEASEHOLD EXCISE TAX 232,528 48,671 50,434 182,094 22%
PENALTIES ON GAMBLING TAXES - - - - 0%
26,917,133 2,459,227 2,586,934 24,330,199 10%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,666 - 40 5,626 1%
PROF AND OCC LICENSE-TAXI 700 300 330 370 47%
AMUSEMENTS 4,500 4,025 3,950 550 88%
FRANCHISE AGREEMENT-COMCAST 659,488 167,992 172,694 486,794 26%
FRANCHISE FEE-EDUCATION/GOVERNMENT - - 7,357 (7,357) 0%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 115,219 22,058 22,843 92,376 20%
FRANCHISE AGREEMENT-BLACKROCK 14,299 2,938 4,717 9,582 33%
FRANCHISE AGREMENT-ZAYO - 5,000 - - 0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 233,162 52,692 74,829 158,333 32%
GENERAL BUSINESS LICENSE 107,360 78,085 76,566 30,794 71%
DEV SERV PERMIT SURCHARGE 38,500 3,345 4,475 34,025 12%
NON-RESIDENT BUS LICENSE 53,963 21,100 21,800 32,163 40%
RIGHT OF WAY FRANCHISE FEE 9,000 9,773 - 9,000 0%
BUILDING STRUCTURE PERMITS 503,000 41,374 32,539 470,461 6%
ANIMAL LICENSES 53,040 3,184 5,559 47,481 10%
STREET AND CURB PERMIT 151,045 1,850 905 150,140 1%
OTR NON-BUS LIC/PERMITS 18,467 2,019 1,767 16,700 10%
1,967,409 415,735 430,370 1,537,039 22%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,176 - - 3,176 0%
ROOFTOP SOLAR CHALLENGE GRANT - - 1,000 (1,000) 0%
WA ASSOC OF SHERIFFS TRAFFIC GRANT - - - - 0%
WTSC X-52 DUI AND SPEEDING - - - - 0%
TARGET ZERO TEAMS GRANT 7,500 1,061 - 7,500 0%
HIGH VISIBILITY ENFORCEMENT 3,000 419 - 3,000 0%
DOCKSIDE DRILLS GRANT REIMBURSE - - 721 (721) 0%
WA STATE ADMIN OFFICE COURTS GRANT - - - - 0%
WA STATE TRAFFIC COMM GRANT - - - - 0%
SMART COMMUTER PROJECT GRANT - - - - 0%
PUD PRIVILEDGE TAX 187,033 - - 187,033 0%
MVET/SPECIAL DISTRIBUTION 8,916 2,281 2,487 6,429 28%
JUDICIAL SALARY CONTRIBUTION-STATE 12,600 3,134 3,169 9,431 25%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 34,300 8,546 9,203 25,097 27%
DUI - CITIES 7,900 1,799 1,854 6,046 23%
LIQUOR EXCISE TAX 64,675 - 26,478 38,197 41%
LIQUOR BOARD PROFITS 360,879 - - 360,879 0%
689,979 17,240 44,911 645,068 7%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 77 of 383
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Page 2 of 3
Title
2014 Adopted
Budget
2/28/2013
Revenues
2/28/2014
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,200 179 162 1,038 14%
COURT RECORD SERVICES 50 - - 50 0%
CIVIL PROBATE FILINGS - - - - 0%
D/M COURT REC SER 50 11 3 47 7%
SHARED COURT COSTS 3,700 - - 3,700 0%
MUNIC.-DIST. COURT CURR EXPEN 200 20 95 105 47%
SALE MAPS & BOOKS 73 55 9 64 13%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0%
BID SUPPLIES REIMBURSEMENT - - - - 0%
PHOTOCOPIES 4,618 737 206 4,412 4%
POLICE DISCLOSURE REQUESTS 4,000 630 482 3,518 12%
ASSESSMENT SEARCH - - - - 0%
ENGINEERING FEES AND CHARGES 219,680 5,760 9,405 210,275 4%
ELECTION CANDIDATE FILING FEES 1,036 - - 1,036 0%
SNO-ISLE 58,667 14,445 14,212 44,455 24%
GENERAL MAINTENANCE SERVICES - - - - 0%
PASSPORTS AND NATURALIZATION FEES 11,000 1,375 3,650 7,350 33%
POLICE SERVICES SPECIAL EVENTS 26,000 - - 26,000 0%
OCDETF OVERTIME - 1,113 4,445 (4,445) 0%
CAMPUS SAFETY-EDM. SCH. DIST.12,300 - - 12,300 0%
WOODWAY-LAW PROTECTION 36,000 2,470 9,450 26,550 26%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
DRE REIMBURSEABLE - - - - 0%
DUI EMERGENCY FIRE SERVICES 700 176 39 661 6%
FIRE DISTRICT #1 STATION BILLINGS 28,503 13,304 13,333 15,170 47%
ADULT PROBATION SERVICE CHARGE 64,000 7,438 12,099 51,901 19%
ELECTRONIC MONITOR DUI - - - - 0%
BOOKING FEES 6,300 577 1,193 5,107 19%
FIRE CONSTRUCTION INSPECTION FEES 5,716 1,145 3,307 2,409 58%
EMERGENCY SERVICE FEES 24,575 1,597 3,244 21,331 13%
DUI EMERGENCY AID - - - - 0%
EMS TRANSPORT USER FEE 800,000 217,529 241,224 558,776 30%
POLICE - FINGERPRINTING 275 35 150 125 55%
CRIM CNV FEE DUI - 74 - - 0%
CRIM CONV FEE CT 5,700 578 670 5,030 12%
CRIM CONV FEE CN 2,000 115 203 1,797 10%
FIBER SERVICES 37,349 5,480 2,480 34,869 7%
INTERGOVERNMENTAL FIBER SERVICES 7,454 1,200 1,200 6,254 16%
FLEX FUEL PAYMENTS FROM STATIONS 218 171 116 102 53%
ANIMAL CONTROL SHELTER 6,616 625 545 6,071 8%
ZONING/SUBDIVISION FEE 95,950 7,725 6,084 89,866 6%
PLAN CHECKING FEES 310,000 33,239 71,059 238,941 23%
FIRE PLAN CHECK FEES 2,984 425 1,850 1,134 62%
PLANNING 1% INSPECTION FEE 1,630 - - 1,630 0%
S.E.P.A. REVIEW 6,980 1,455 1,095 5,885 16%
CRITICAL AREA STUDY 16,530 1,705 2,170 14,360 13%
DV COORDINATOR SERVICES 8,600 1,845 1,447 7,153 17%
SWIM POOL ENTRANCE FEES 61,000 - - 61,000 0%
GYM AND WEIGHTROOM FEES 5,500 1,163 884 4,616 16%
LOCKER FEES 350 - - 350 0%
SWIM CLASS FEES 32,000 - - 32,000 0%
INTERGOVERNMENTAL REVENUE-SSCCFH - - - - 0%
PROGRAM FEES 757,000 64,048 85,114 671,886 11%
TAXABLE RECREATION ACTIVITIES 120,000 25,070 16,202 103,798 14%
SWIM TEAM/DIVE TEAM 32,500 - - 32,500 0%
BIRD FEST REGISTRATION FEES 825 - - 825 0%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,902,614 299,749 139,137 1,763,477 7%
4,749,029 713,264 646,964 4,102,065 14%
CITY OF EDMONDS
REVENUES - GENERAL FUND
Packet Page 78 of 383
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Page 3 of 3
Title
2014 Adopted
Budget
2/28/2013
Revenues
2/28/2014
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 11,000 832 1,452 9,548 13%
TRAFFIC INFRACTION PENALTIES 38,000 2,409 4,301 33,699 11%
NC TRAFFIC INFRACTION 310,000 22,126 45,114 264,886 15%
CRT COST FEE CODE LEG ASSESSMENT (LGA)25,000 1,827 3,487 21,513 14%
SPEEDING DOUBLE 330 - - 330 0%
NON-TRAFFIC INFRACTION PENALTIES 2,085 - 1,201 884 58%
OTHER INFRACTIONS '04 2,300 93 93 2,207 4%
PARKING INFRACTION PENALTIES 52,000 3,679 6,834 45,166 13%
PR-HANDICAPPED - - - - 0%
PARKING INFRACTION LOC - - - - 0%
PARK/INDDISZONE - 178 281 (281) 0%
DWI PENALTIES 3,000 (639) 1,392 1,608 46%
DUI - DP ACCT 3,700 265 469 3,232 13%
CRIM CNV FEE DUI 700 - 141 559 20%
OTHER CRIMINAL TRAF MISDEM PEN - - 18 (18) 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,000 2,502 5,343 32,657 14%
CRIMINAL CONVICTION FEE CT - - 253 (253) 0%
OTHER NON-TRAF MISDEMEANOR PEN 100 20 2 98 2%
OTHER NON TRAFFIC MISD. 8/03 - (3,721) 9,640 (9,640) 0%
COURT DV PENALTY ASSESSMENT 1,900 225 246 1,654 13%
CRIMINAL CONVICTION FEE CN - 29 120 (120) 0%
CRIMINAL COSTS-RECOUPMENTS 120,000 11,635 16,226 103,774 14%
PUBLIC DEFENSE RECOUPMENT 35,000 3,079 5,294 29,706 15%
COURT INTERPRETER COSTS 50 3 4 46 8%
BUS. LICENSE PERMIT PENALTY 4,000 300 475 3,525 12%
MISC FINES AND PENALTIES 3,600 790 - 3,600 0%
650,765 45,632 102,387 548,378 16%
MISCELLANEOUS:
INVESTMENT INTEREST 88,200 106 1,729 86,471 2%
INTEREST ON COUNTY TAXES 1,281 143 92 1,189 7%
INTEREST - COURT COLLECTIONS 4,000 569 1,014 2,986 25%
PARKING 12,804 1,580 1,693 11,111 13%
SPACE/FACILITIES RENTALS 153,200 9,415 3,920 149,281 3%
BRACKET ROOM RENTAL 4,817 1,480 1,200 3,617 25%
LEASES LONG-TERM 159,335 27,763 28,528 130,807 18%
VENDING MACHINE/CONCESSION 5,500 432 321 5,179 6%
OTHER RENTS & USE CHARGES 8,400 - - 8,400 0%
DONATION/CONTRIBUTION - - - - 0%
PARKS DONATIONS 9,100 1,700 1,800 7,300 20%
BIRD FEST CONTRIBUTIONS 1,300 200 200 1,100 15%
POLICE CONTRIUBTIONS FROM PRIV SOURCES - - - - 0%
PARKS GRANTS - PRIVATE SOURCES - - - - 0%
SALE OF JUNK/SALVAGE 1,200 - - 1,200 0%
SALES OF UNCLAIM PROPERTY 4,000 862 154 3,846 4%
CONFISCATED AND FORFEITED PROPERTY - 358 - - 0%
OTHER JUDGEMENT SETTLEMENT - - - - 0%
POLICE JUDGMENTS/RESTITUTION 477 10 88 389 18%
CASHIER'S OVERAGES/SHORTAGES 45 1 3 42 7%
OTHER MISC REVENUES 725,427 561 2,716 722,711 0%
SMALL OVERPAYMENT 68 2 2 66 3%
NSF FEES - PARKS & REC 150 - - 150 0%
NSF FEES - MUNICIPAL COURT 1,300 133 115 1,185 9%
NSF FEES - POLICE - - - - 0%
NSF FEES - DEVELOPMENT SERVICES DEPT - 90 - - 0%
FLEX-PLAN SERVICES FORFEITURES - - 0 (0) 0%
1,180,604 45,404 43,573 1,137,031 4%
TRANSFERS-IN:
INSURANCE RECOVERIES - - - - 0%
INTERFUND TRANSFER-IN (from 121)- - - - 0%
INTERFUND TRANSFER - In (From 104)- - - - 0%
INTERFUND TRANSFER (From 127)- - 2,763,314 (2,763,314) 0%
PROCEEDS OF REFUNDING DEBT - - 0 (0) 0%
- - 2,763,314 (2,763,314) 0%
TOTAL GENERAL FUND REVENUE 36,154,919$ 3,696,503$ 6,618,453$ 29,536,466$ 18%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 79 of 383
6
Page 1 of 6
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 13,069,860$ 2,002,741$ 1,943,251$ 11,126,609$ 15%
OVERTIME 425,123 54,802 66,256 358,867 16%
HOLIDAY BUY BACK 201,026 802 - 201,026 0%
BENEFITS 4,658,896 672,742 745,884 3,913,012 16%
UNIFORMS 65,210 8,087 9,292 55,918 14%
SUPPLIES 376,613 33,948 54,963 321,650 15%
SMALL EQUIPMENT 215,404 8,694 52,622 162,782 24%
PROFESSIONAL SERVICES 2,112,044 204,157 202,955 1,909,089 10%
COMMUNICATIONS 203,230 24,237 21,908 181,322 11%
TRAVEL 33,685 1,441 1,026 32,659 3%
ADVERTISING 57,375 2,234 4,725 52,650 8%
RENTAL/LEASE 933,815 135,425 154,093 779,722 17%
INSURANCE 379,784 395,999 383,906 (4,122) 101%
UTILITIES 457,800 63,127 60,644 397,156 13%
REPAIRS & MAINTENANCE 349,835 62,547 114,140 235,695 33%
MISCELLANEOUS 353,406 68,717 66,205 287,201 19%
INTERGOVERNMENTAL SERVICES 8,316,935 2,051,379 2,081,306 6,235,629 25%
INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0%
ECA CONTINGENCY RESERVE - - - - 0%
EXCISE TAXES 6,452 465 638 5,814 10%
INTERFUND TRANSFER 4,171,087 - - 4,171,087 0%
MACHINERY/EQUIPMENT 40,000 21,603 - 40,000 0%
GENERAL OBLIGATION BOND PRINCIPAL 1,009,066 - - 1,009,066 0%
CAPITAL LEASES AND INSTALLMENT PURCHASES 64,654 - - 64,654 0%
OTHER DEBT - 478 479 (479) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 153,371 - - 153,371 0%
DEBT ISSUE COSTS - - 16,481 (16,481) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
INTERFUND RENTAL - 8,000 - - 0%
38,034,671$ 5,821,627$ 5,980,774$ 32,053,897$ 16%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 312,774$ 39,414$ 51,625$ 261,149$ 17%
IN HOME LTC CLAIMS 183,337 17,598 15,815 167,522 9%
PROFESSIONAL SERVICES 7,000 - - 7,000 0%
MISCELLANEOUS 250 - - 250 0%
503,361$ 57,012$ 67,441$ 435,920$ 13%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS 300,000$ 464,100$ -$ 300,000$ 0%
300,000$ 464,100$ -$ 300,000$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 100 - - 100 0%
ADVERTISING 100 - - 100 0%
MISCELLANEOUS 7,700 - - 7,700 0%
8,000$ -$ -$ 8,000$ 0%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES -$ -$ 294$ (294)$ 0%
PROFESSIONAL SERVICES 20,000 - - 20,000 0%
REPAIRS & MAINTENANENCE 668,200 - 100 668,100 0%
MISCELLANEOUS - - - - 0%
CONSTRUCTION PROJECTS 32,000 - - 32,000 0%
720,200$ -$ 394$ 687,806$ 0%
DRUG ENFORCEMENT FUND (104)
SUPPLIES -$ -$ -$ -$ 0%
FUEL CONSUMED 3,000 881 228 2,772 8%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,233 567 469 1,764 21%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 - - 20,000 0%
INTERGOVTL SVC 50,000 - - 50,000 0%
INTERFUND TRANSFER - - - - 0%
81,033$ 1,448$ 698$ 80,335$ 1%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 80 of 383
7
Page 2 of 6
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 446,344$ 71,251$ 68,350$ 377,994$ 15%
OVERTIME 18,400 3,679 6,328 12,072 34%
BENEFITS 214,311 30,383 34,582 179,729 16%
UNIFORMS 6,000 2,476 2,845 3,155 47%
SUPPLIES 240,000 30,844 8,540 231,460 4%
SMALL EQUIPMENT 26,000 - 2,197 23,803 8%
PROFESSIONAL SERVICES 13,700 3,966 4,594 9,106 34%
COMMUNICATIONS 2,500 380 541 1,959 22%
TRAVEL 1,000 - - 1,000 0%
ADVERTISING 350 - - 350 0%
RENTAL/LEASE 180,104 26,225 29,719 150,385 17%
INSURANCE 82,400 87,201 74,683 7,717 91%
UTILITIES 275,783 22,639 23,074 252,709 8%
REPAIRS & MAINTENANCE 45,000 2,313 4,531 40,469 10%
MISCELLANEOUS 8,000 - - 8,000 0%
INTERGOVERNMENTAL SERVICES 2,000 89 - 2,000 0%
INTERFUND TRANSFER 28,805 - - 28,805 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,149 - - 3,149 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 1,964 - - 1,964 0%
INTEREFUND RENTAL - - - - 0%
1,595,810$ 281,447$ 259,983$ 1,335,827$ 16%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 2,022,300$ 36,940$ 40,988$ 1,981,312$ 2%
MISCELLANEOUS - - - - 0%
INTERFUND TRANSFER OUT 384,043 - - 384,043 0%
LAND 373,000 - 2,684 370,316 1%
CONST SURFACE CONST PROJECTS 6,162,200 75,590 37,064 6,125,136 1%
INTERGOVERNMENTAL LOANS 72,203 - - 72,203 0%
INTEREST ON INTERGOVERNMENTAL LOANS 4,120 - - 4,120 0%
INTERFUND SERVICES 471,000 28,762 - 471,000 0%
9,488,866$ 141,292$ 80,736$ 9,408,130$ 1%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,200$ -$ 15$ 4,185$ 0%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 135,000 1,875 1,800 133,200 1%
TRAVEL 75 12 11 65 14%
ADVERTISING 4,000 1,450 - 4,000 0%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,000 12 685 5,315 11%
INTERFUND TRANSFER - - - - 0%
152,575$ 3,349$ 2,510$ 150,065$ 2%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 16,000$ -$ -$ 16,000$ 0%
ADVERTISING 33,500 - - 33,500 0%
MISCELLANEOUS 500 100 - 500 0%
INTERFUND TRANSFERS 4,000 - - 4,000 0%
CONSTRUCTION PROJECTS - - - - 0%
54,000$ 100$ -$ 54,000$ 0%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,700$ -$ -$ 1,700$ 0%
SMALL EQUIPMENT - - - - 0%
PROFESSIONAL SERVICES 25,086 - - 25,086 0%
INTERFUND TRANSFER - - - - 0%
26,786$ -$ -$ 26,786$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 3,600$ 868$ 267$ 3,333$ 7%
3,600$ 868$ 267$ 3,333$ 7%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC 10,500$ -$ -$ 10,500$ 0%
ADVERTISING 4,500 - - 4,500 0%
MISCELLANEOUS 4,000 - - 4,000 0%
19,000$ -$ -$ 19,000$ 0%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 81 of 383
8
Page 3 of 6
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 30,000$ 11,245$ 12,903$ 17,097$ 43%
PROFESSIONAL SERVICES 195,000 (2,079) - 195,000 0%
ADVERTISING - 107 - - 0%
RENTAL/LEASE - - 3,379 (3,379) 0%
UTILITIES - - - - 0%
REPAIRS & MAINTENANCE 152,712 - - 152,712 0%
INTERFUND TRANSFER 800,000 - - 800,000 0%
CONSTRUCTION PROJECTS 200,000 - - 200,000 0%
INTERFUND SERVICES - - - - 0%
1,377,712$ 9,273$ 16,282$ 1,361,430$ 1%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
MISCELLANEOUS 200,000$ -$ 2,500$ 197,500$ 1%
INTERFUND TRANSFER 959,528 - - 959,528 0%
LAND - - - - 0%
GENERAL OBLIGATION BONDS 18,330 - - 18,330 0%
INTEREST 11,433 - - 11,433 0%
1,189,291$ -$ 2,500$ 1,186,791$ 0%
GIFTS CATALOG FUND (127)
SUPPLIES 11,700$ 432$ 306$ 11,394$ 3%
PROFESSIONAL SERVICES 4,000 2,050 - 4,000 0%
INTERFUND TRANSFER 2,500 - - 2,500 0%
18,200$ 2,482$ 306$ 17,894$ 2%
SPECIAL PROJECTS FUND (129)
PROFESSIONAL SERVICES 2,000$ -$ -$ 2,000$ 0%
CONSTRUCTION PROJECTS - - 17,469 (17,469) 0%
INTERFUND SERVICES 2,000 7,993 - 2,000 0%
4,000$ 7,993$ 17,469$ (13,469)$ 437%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 81,251$ 11,624 11,791$ 69,460$ 15%
OVERTIME 3,500 - 376 3,124 11%
BENEFITS 39,056 5,204 5,245 33,811 13%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 7,000 245 1,700 5,300 24%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 1,268 2,502 17,498 13%
PROFESSIONAL SERVICES 1,000 - - 1,000 0%
COMMUNICATIONS 1,412 233 239 1,173 17%
TRAVEL 500 - - 500 0%
ADVERTISING 3,200 108 118 3,082 4%
RENTAL/LEASE 9,216 876 1,536 7,680 17%
UTILITIES 3,800 - 136 3,664 4%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 964 828 3,172 21%
MACHINERY/EQUIPMENT - - - - 0%
INTERFUND RENTAL - - - - 0%
175,435$ 20,523$ 24,472$ 150,963$ 14%
PARKS CONSTRUCTION FUND (132)
SUPPLIES -$ -$ -$ -$ 0%
PROFESSIONAL SERVICES 4,000 911 95,920 (91,920) 2398%
INTERFUND TRANSFER - - - - 0%
LAND 700,000 - - 700,000 0%
CONSTRUCTION PROJECTS 1,790,000 - - 1,790,000 0%
INTERFUND SERVICES - 800 - - 0%
2,494,000$ 1,711$ 95,920$ 2,398,080$ 4%
PARKS TRUST FUND (136)
INTERFUND TRANSFER -$ -$ -$ -$ 0%
-$ -$ -$ -$ 0%
SISTER CITY COMMISSION (138)
SUPPLIES 500$ -$ -$ 500$ 0%
TRAVEL 3,000 - - 3,000 0%
MISCELLANEOUS 1,000 63 274 726 27%
4,500$ 63$ 274$ 4,226$ 6%
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES -$ 1,714$ -$ -$ 0%
INSURANCE 5,000 5,000 2,500 2,500 50%
INTERFUND TRANSFER 640,000 94,856 - 640,000 0%
INTERGOVTL SERVICES - - 102,268 (102,268) 0%
645,000$ 101,570$ 104,768$ 540,232$ 16%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 82 of 383
9
Page 4 of 6
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
LID FUND CONTROL (211)
INTERFUND TRANSFER 28,600$ -$ -$ 28,600$ 0%
28,600$ -$ -$ 28,600$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 854,667$ -$ -$ 854,667$ 0%
INTEREST 168,023 - - 168,023 0%
DEBT ISSUE COSTS - - - - 0%
1,022,690$ -$ -$ 1,022,690$ 0%
WATER FUND (421)
SALARIES AND WAGES 677,172$ 118,775$ 121,877$ 555,295$ 18%
OVERTIME 24,180 2,753 2,342 21,838 10%
BENEFITS 326,137 49,033 55,455 270,682 17%
UNIFORMS 6,800 364 505 6,295 7%
SUPPLIES 151,838 8,423 20,370 131,468 13%
FUEL CONSUMED - - - - 0%
WATER PURCHASED FOR RESALE 1,600,000 101,110 100,327 1,499,673 6%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 112,000 16,915 35,889 76,111 32%
SMALL EQUIPMENT 10,500 105 - 10,500 0%
PROFESSIONAL SERVICES 229,150 15,163 15,904 213,246 7%
COMMUNICATIONS 35,000 5,651 2,624 32,376 7%
TRAVEL 2,600 - - 2,600 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 104,820 15,632 17,684 87,136 17%
INSURANCE 66,869 67,607 65,068 1,801 97%
UTILITIES 40,000 5,108 10,466 29,534 26%
REPAIRS & MAINTENANCE 17,600 1,228 363 17,237 2%
MISCELLANEOUS 307,880 51,587 70,054 237,826 23%
INTERGOVERNMENTAL SERVICES 30,000 5,188 5,071 24,929 17%
INTERFUND TAXES 920,881 136,504 154,870 766,011 17%
INTERFUND TRANSFER 292,830 - - 292,830 0%
MACHINERY/EQUIPMENT - - - - 0%
CONSTRUCTION PROJECTS 3,424,639 - 266,295 3,158,344 8%
GENERAL OBLIGATION BONDS 2,115 - - 2,115 0%
REVENUE BONDS 306,140 - - 306,140 0%
INTERGOVERNMENTAL LOANS 45,839 - - 45,839 0%
INTEREST 275,912 - - 275,912 0%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 175 175 (175) 0%
INTERFUND SERVICES 459,102 74,351 38,981 420,121 8%
INTERFUND REPAIR - - - - 0%
9,470,504$ 675,670$ 984,320$ 8,486,184$ 10%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 83 of 383
10
Page 5 of 6
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 594,775$ 91,870$ 97,070$ 497,705$ 16%
OVERTIME 6,000 1,068 2,226 3,774 37%
BENEFITS 258,745 36,913 42,596 216,149 16%
UNIFORMS 6,500 2,819 3,220 3,280 50%
SUPPLIES 58,333 572 4,851 53,482 8%
SMALL EQUIPMENT 4,000 - 275 3,725 7%
PROFESSIONAL SERVICES 1,241,772 77,273 26,075 1,215,697 2%
COMMUNICATIONS 3,200 212 357 2,843 11%
TRAVEL 4,300 - - 4,300 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 213,612 35,704 35,102 178,510 16%
INSURANCE 8,089 8,407 36,035 (27,946) 445%
UTILITES 10,500 1,481 1,455 9,045 14%
REPAIR & MAINTENANCE 13,000 - 6,005 6,995 46%
MISCELLANEOUS 112,100 13,012 13,518 98,582 12%
INTERGOVERNMENTAL SERVICES 75,000 16,682 5,026 69,974 7%
INTERFUND TAXES AND OPERATING ASSESSMENT 295,973 55,286 68,035 227,938 23%
INTERFUND TRANSFER 54,291 - - 54,291 0%
CONSTRUCTION PROJECTS 1,921,842 - - 1,921,842 0%
GENERAL OBLIGATION BONDS 105,461 - - 105,461 0%
REVENUE BONDS 149,691 - - 149,691 0%
INTERGOVERNMENTAL LOANS 32,063 - - 32,063 0%
INTEREST 182,178 - - 182,178 0%
OTHER INTEREST & DEBT SERVICE COSTS - 83 84 (84) 0%
INTERFUND PROFESSIONAL SERVICES 579,381 108,233 39,086 540,295 7%
5,931,306$ 449,613$ 381,016$ 5,550,290$ 6%
SEWER FUND (423)
SALARIES AND WAGES 1,650,330$ 266,362$ 283,523$ 1,366,807$ 17%
OVERTIME 73,000 27,657 13,249 59,751 18%
BENEFITS 760,694 107,434 125,742 634,952 17%
UNIFORMS 11,400 1,450 4,476 6,924 39%
SUPPLIES 399,333 42,085 29,437 369,896 7%
FUEL CONSUMED 90,000 28,691 18,589 71,411 21%
SUPPLIES PURCHASED FOR INV OR RESALE - - - - 0%
SMALL EQUIPMENT 26,000 1,880 6,318 19,682 24%
PROFESSIONAL SERVICES 1,050,500 300,008 57,913 992,587 6%
COMMUNICATIONS 40,000 5,042 4,085 35,915 10%
TRAVEL 7,400 - - 7,400 0%
ADVERTISING 2,500 - - 2,500 0%
RENTAL/LEASE 149,968 22,203 24,563 125,405 16%
INSURANCE 155,006 156,092 128,145 26,861 83%
UTILITIES 1,170,600 129,647 134,421 1,036,179 11%
REPAIR & MAINTENANCE 175,000 7,330 32,329 142,671 18%
MISCELLANEOUS 217,935 37,106 28,159 189,776 13%
INTERGOVERNMENTAL SERVICES 408,889 37,756 38,503 370,387 9%
INTERFUND TAXES AND OPERATING ASSESSMENT 479,750 87,384 86,073 393,677 18%
INTERFUND TRANSFERS 1,168,346 - - 1,168,346 0%
MACHINERY/EQUIPMENT 449,500 - - 449,500 0%
CONSTRUCTION PROJECTS 4,030,789 20,287 11,405 4,019,384 0%
GENERAL OBLIGATION BONDS 120,529 - - 120,529 0%
REVENUE BONDS 69,169 - - 69,169 0%
INTERGOVERNMENTAL LOANS 203,621 - - 203,621 0%
INTEREST 149,971 - - 149,971 0%
DEBT ISSUE COSTS - - - - 0%
OTHER INTEREST & DEBT SERVICE COSTS - 41 41 (41) 0%
INTERFUND PROFESSIONAL SERVICES 854,823 79,681 61,370 793,453 7%
13,915,053$ 1,358,137$ 1,088,341$ 12,826,712$ 8%
BOND RESERVE FUND (424)
OTHER INTEREST & DEBT SERVICE COSTS -$ -$ -$ -$ 0%
REVENUE BONDS 160,000 - - 160,000 0%
INTEREST 680,816 - - 680,816 0%
840,816 - - 840,816 0%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 84 of 383
11
Page 6 of 6
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 203,962$ 22,925$ 34,803$ 169,159$ 17%
OVERTIME 1,000 886 99 901 10%
BENEFITS 89,965 11,173 15,670 74,295 17%
UNIFORMS 1,000 277 418 582 42%
SUPPLIES 96,500 8,780 5,622 90,878 6%
FUEL CONSUMED 1,000 - 123 877 12%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 361,700 3,254 6,051 355,649 2%
SMALL EQUIPMENT 8,000 329 6,164 1,836 77%
PROFESSIONAL SERVICES 1,000 227 52 948 5%
COMMUNICATIONS 3,000 214 281 2,719 9%
RENTAL/LEASE 14,484 1,548 2,296 12,188 16%
INSURANCE 32,701 32,700 35,893 (3,192) 110%
UTILITIES 14,000 2,013 1,881 12,119 13%
REPAIRS & MAINTENANCE 60,000 12,992 2,421 57,579 4%
MISCELLANEOUS 6,000 1,317 544 5,456 9%
INTERGOVERNMENTAL SERVICES 2,500 119 - 2,500 0%
MACHINERY/EQUIPMENT 72,767 46,927 45,357 27,410 62%
INTERFUND RENTAL 10,000 - - 10,000 0%
979,579$ 145,680$ 157,676$ 821,903$ 16%
FIREMEN'S PENSION FUND (617)
BENEFITS 49,619$ 7,012$ 6,692$ 42,927$ 13%
PENSION AND DISABILITY PAYMENTS 38,796 24,830 5,218 33,578 13%
PROFESSIONAL SERVICES 1,200 - - 1,200 0%
89,615$ 31,842$ 11,910$ 77,705$ 13%
TOTAL EXPENDITURE ALL FUNDS 89,174,203$ 9,575,800$ 9,278,055$ 79,015,332$ 10%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 85 of 383
12
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 238,644$ 38,445$ 29,242$ 209,402$ 12%
OFFICE OF MAYOR 251,085 38,426 40,990 210,095 16%
HUMAN RESOURCES 339,938 39,680 60,853 279,085 18%
MUNICIPAL COURT 801,872 115,326 116,841 685,031 15%
CITY CLERK 537,273 83,146 85,455 451,818 16%
ADMINISTRATIVE SERVICES 1,645,285 272,409 292,915 1,352,370 18%
CITY ATTORNEY 552,900 85,261 91,366 461,534 17%
NON-DEPARTMENTAL 15,053,243 2,488,604 2,563,640 12,489,603 17%
POLICE SERVICES 8,823,704 1,406,388 1,369,842 7,453,862 16%
COMMUNITY SERVICES/ECONOMIC DEV.504,100 54,572 54,146 449,954 11%
DEVELOPMENT SERVICES 2,070,960 263,070 257,352 1,813,608 12%
PARKS & RECREATION 3,771,116 441,862 486,587 3,284,529 13%
PUBLIC WORKS 2,040,727 285,354 302,290 1,738,437 15%
FACILITIES MAINTENANCE 1,403,824 209,083 229,255 1,174,569 16%
38,034,671$ 5,821,627$ 5,980,774$ 32,053,897$ 16%
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 9,470,504$ 675,670$ 984,320$ 8,486,184$ 10%
STORM UTILITY FUND 5,931,306 449,613 381,016 5,550,290 6%
SEWER/WWTP UTILITY FUND 13,915,053 1,358,137 1,088,341 12,826,712 8%
BOND RESERVE FUND 840,816 - - 840,816 0%
30,157,679$ 2,483,419$ 2,453,676$ 27,704,003$ 8%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
Packet Page 86 of 383
13
Page 1 of 4
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 117,615$ 20,000$ 17,585$ 100,030$ 15%
OVERTIME 2,000 100 34 1,966 2%
BENEFITS 72,271 11,620 11,074 61,197 15%
SUPPLIES 2,000 88 87 1,913 4%
PROFESSIONAL SERVICES 10,000 6,029 - 10,000 0%
COMMUNICATIONS 3,000 260 270 2,730 9%
TRAVEL 2,500 276 32 2,468 1%
RENTAL/LEASE 490 72 61 429 13%
REPAIRS/MAINTENANCE 1,500 - - 1,500 0%
MISCELLANEOUS 27,268 - 99 27,169 0%
238,644$ 38,445$ 29,242$ 209,402$ 12%
OFFICE OF MAYOR
SALARIES 192,115$ 30,998$ 31,758$ 160,357$ 17%
OVERTIME - - - - 0%
BENEFITS 46,170 6,962 7,468 38,702 16%
SUPPLIES 2,000 148 51 1,949 3%
PROFESSIONAL SERVICES 1,500 - 876 624 58%
COMMUNICATION 1,400 85 85 1,315 6%
TRAVEL 2,000 - 256 1,744 13%
RENTAL/LEASE 2,400 184 378 2,022 16%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 3,000 50 118 2,882 4%
251,085$ 38,426$ 40,990$ 210,095$ 16%
HUMAN RESOURCES
SALARIES 194,389$ 25,357$ 30,723$ 163,666$ 16%
OVERTIME - - - - 0%
BENEFITS 59,339 7,897 10,691 48,648 18%
SUPPLIES 2,300 532 358 1,942 16%
SMALL EQUIPMENT 100 - - 100 0%
PROFESSIONAL SERVICES 61,000 5,297 12,138 48,862 20%
COMMUNICATIONS 700 30 40 660 6%
TRAVEL 500 - - 500 0%
ADVERTISING 5,000 311 406 4,594 8%
RENTAL/LEASE 2,200 184 378 1,822 17%
REPAIR/MAINTENANCE 6,000 - 6,119 (119) 102%
MISCELLANEOUS 8,410 72 - 8,410 0%
339,938$ 39,680$ 60,853$ 279,085$ 18%
MUNICIPAL COURT
SALARIES 500,048$ 74,207$ 78,444$ 421,604$ 16%
OVERTIME - - 651 (651) 0%
BENEFITS 177,004 24,625 26,402 150,602 15%
SUPPLIES 9,400 1,822 1,165 8,235 12%
SMALL EQUIPMENT 2,500 - 236 2,264 9%
PROFESSIONAL SERVICES 69,000 11,605 8,404 60,596 12%
COMMUNICATIONS 2,600 241 260 2,340 10%
TRAVEL 2,390 461 - 2,390 0%
RENTAL/LEASE 1,070 140 115 955 11%
REPAIR/MAINTENANCE 610 281 - 610 0%
MISCELLANEOUS 37,250 1,945 1,163 36,087 3%
INTERGOVTL SERVICES - - - - 0%
801,872$ 115,326$ 116,841$ 685,031$ 15%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 87 of 383
14
Page 2 of 4
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 307,596$ 50,490$ 47,763$ 259,833$ 16%
OVERTIME - - 149 (149) 0%
BENEFITS 101,833 15,347 17,185 84,648 17%
SUPPLIES 10,237 1,777 1,839 8,398 18%
SMALL EQUIPMENT - - - - 0%
PROFESSIONAL SERVICES 24,107 1,536 1,286 22,822 5%
COMMUNICATIONS 50,000 9,321 8,466 41,534 17%
TRAVEL 1,000 - - 1,000 0%
ADVERTISING 4,200 978 244 3,956 6%
RENTAL/LEASE 20,000 2,655 2,672 17,328 13%
REPAIRS & MAINTENANCE 14,300 - 5,085 9,215 36%
MISCELLANEOUS 4,000 1,041 766 3,234 19%
537,273$ 83,146$ 85,455$ 451,818$ 16%
ADMINISTRATIVE SERVICES
SALARIES 771,709$ 129,018$ 118,015$ 653,694$ 15%
OVERTIME 6,667 1,045 - 6,667 0%
BENEFITS 255,363 37,550 37,700 217,663 15%
SUPPLIES 36,036 1,093 8,622 27,414 24%
SMALL EQUIPMENT 170,554 7,080 46,962 123,592 28%
PROFESSIONAL SERVICES 103,856 25,365 669 103,187 1%
COMMUNICATIONS 58,960 7,991 6,252 52,708 11%
TRAVEL 1,750 - 6 1,744 0%
RENTAL/LEASE 8,904 1,663 1,649 7,255 19%
REPAIR/MAINTENANCE 180,986 34,257 69,474 111,512 38%
MISCELLANEOUS 10,500 5,744 3,568 6,932 34%
MACHINERY/EQUIPMENT 40,000 21,603 - 40,000 0%
1,645,285$ 272,409$ 292,915$ 1,352,370$ 18%
CITY ATTORNEY
PROFESSIONAL SERVICES 552,900$ 85,261$ 91,316$ 461,584$ 17%
MISC PROSECUTOR - - 50 (50) 0%
552,900$ 85,261$ 91,366$ 461,534$ 17%
NON-DEPARTMENTAL
SALARIES 278,171$ -$ -$ 278,171$ 0%
BENEFITS - UNEMPLOYMENT 25,000 2,931 8,481 16,519 34%
SUPPLIES 3,000 - - 3,000 0%
PROFESSIONAL SERVICES 287,347 32,396 36,743 250,604 13%
COMMUNICATIONS - - - - 0%
RENTAL/LEASE 3,600 3,600 3,600 - 100%
INSURANCE 379,784 395,999 383,906 (4,122) 101%
REPAIR & MAINTENANCE - - - - 0%
MISCELLANEOUS 55,708 40,065 42,124 13,584 76%
INTERGOVT SERVICES 8,236,003 2,012,671 2,071,188 6,164,815 25%
ECA LOAN PAYMENT 180,000 - - 180,000 0%
EXCISE TAXES 6,452 465 638 5,814 10%
INTERFUND TRANSFERS 4,171,087 - - 4,171,087 0%
GENERAL OBLIGATION BOND 1,009,066 - - 1,009,066 0%
INSTALLMENT PURCHASES 64,654 - - 64,654 0%
OTHER DEBT - - - - 0%
INTEREST ON LONG-TERM DEBT 153,371 - - 153,371 0%
DEBT ISSUANCE COSTS - - 16,481 (16,481) 0%
FISCAL AGENT FEES - 478 479 (479) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
15,053,243$ 2,488,604$ 2,563,640$ 12,489,603$ 17%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 88 of 383
15
Page 3 of 4
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 5,263,948$ 882,277$ 828,241$ 4,435,707$ 16%
OVERTIME 402,456 52,590 63,842 338,614 16%
HOLIDAY BUYBACK 201,026 802 - 201,026 0%
BENEFITS 1,962,070 296,942 324,614 1,637,456 17%
UNIFORMS 56,910 7,134 7,676 49,234 13%
SUPPLIES 87,500 11,975 19,811 67,689 23%
SMALL EQUIPMENT 15,900 1,077 1,560 14,340 10%
PROFESSIONAL SERVICES 114,287 7,587 9,991 104,296 9%
COMMUNICATIONS 25,592 2,163 2,544 23,048 10%
TRAVEL 14,300 704 732 13,568 5%
ADVERTISING 375 36 21 354 6%
RENTAL/LEASE 608,688 88,851 100,826 507,862 17%
REPAIR/MAINTENANCE 16,115 526 593 15,522 4%
MISCELLANEOUS 44,300 7,017 4,272 40,028 10%
INTERGOVTL SERVICES 10,237 38,708 5,119 5,119 50%
INTERFUND RENTAL - 8,000 - - 0%
INTERFUND REPAIRS - - - - 0%
8,823,704$ 1,406,388$ 1,369,842$ 7,453,862$ 16%
COMMUNITY SERVICES/ECON DEV.
SALARIES 216,742$ 35,623$ 36,136$ 180,606$ 17%
BENEFITS 68,668 10,402 11,760 56,908 17%
SUPPLIES 1,500 164 188 1,312 13%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 141,900 6,905 4,300 137,600 3%
COMMUNICATIONS 1,490 204 111 1,379 7%
TRAVEL 2,000 - - 2,000 0%
ADVERTISING 39,500 - 491 39,009 1%
RENTAL/LEASE 2,000 244 378 1,622 19%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 29,000 1,030 783 28,217 3%
504,100$ 54,572$ 54,146$ 449,954$ 11%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,255,706$ 188,757$ 178,318$ 1,077,388$ 14%
OVERTIME 1,300 25 557 743 43%
BENEFITS 459,602 65,901 66,203 393,399 14%
UNIFORMS 100 - - 100 0%
SUPPLIES 13,100 1,033 1,486 11,614 11%
SMALL EQUIPMENT 1,100 - - 1,100 0%
PROFESSIONAL SERVICES 265,800 (1,532) 1,391 264,410 1%
COMMUNICATIONS 4,600 475 465 4,135 10%
TRAVEL 1,600 - - 1,600 0%
ADVERTISING 4,000 291 765 3,235 19%
RENTAL/LEASE 38,152 5,437 5,889 32,263 15%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 25,400 2,684 2,277 23,123 9%
2,070,960$ 263,070$ 257,352$ 1,813,608$ 12%
ENGINEERING
SALARIES 1,203,904$ 166,641$ 170,986$ 1,032,918$ 14%
OVERTIME 5,000 - - 5,000 0%
BENEFITS 423,053 60,326 66,973 356,080 16%
UNIFORMS 360 - - 360 0%
SUPPLIES - - - - 0%
SMALL EQUIPMENT 2,200 320 1,068 1,132 49%
PROFESSIONAL SERVICES 5,000 - - 5,000 0%
COMMUNICATIONS 11,220 623 699 10,521 6%
TRAVEL 600 - - 600 0%
ADVERTISING - 264 - - 0%
RENTAL/LEASE 18,492 2,234 3,082 15,410 17%
REPAIR/MAINTENANCE 1,800 - 546 1,254 30%
MISCELLANEOUS 15,000 1,705 3,329 11,671 22%
1,686,629$ 232,112$ 246,682$ 1,439,947$ 15%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 89 of 383
16
Page 4 of 4
Title
2014 Adopted
Budget
2/28/2013
Expenditures
2/28/2014
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 1,893,802$ 254,325$ 258,893$ 1,634,909$ 14%
OVERTIME 5,000 1,043 765 4,235 15%
BENEFITS 664,166 88,710 98,094 566,072 15%
UNIFORMS 5,340 720 955 4,385 18%
SUPPLIES 114,940 10,134 14,361 100,579 12%
SMALL EQUIPMENT 19,250 - 2,796 16,454 15%
PROFESSIONAL SERVICES 475,147 23,704 35,837 439,310 8%
COMMUNICATIONS 28,818 986 852 27,966 3%
TRAVEL 4,545 - - 4,545 0%
ADVERTISING 4,300 354 2,797 1,503 65%
RENTAL/LEASE 170,019 21,957 25,766 144,253 15%
PUBLIC UTILITY 175,000 17,130 14,287 160,713 8%
REPAIR/MAINTENANCE 52,524 15,662 19,532 32,992 37%
MISCELLANEOUS 87,570 7,137 6,651 80,919 8%
MACHINERY/EQUIPMENT - - - - 0%
INTERGOVTL SERVICES 70,695 - 5,000 65,695 7%
3,771,116$ 441,862$ 486,587$ 3,284,529$ 13%
PUBLIC WORKS
SALARIES 250,358$ 40,042$ 41,392$ 208,966$ 17%
OVERTIME 200 - - 200 0%
BENEFITS 78,450 10,898 12,467 65,983 16%
SUPPLIES 7,600 1,097 215 7,385 3%
SMALL EQUIPMENT - - - - 0%
PROFESSIONAL SERVICES 200 5 5 195 2%
COMMUNICATIONS 1,350 95 87 1,263 6%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 7,740 714 1,040 6,700 13%
PUBLIC UTILITY 2,800 390 383 2,417 14%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 3,900 - 19 3,881 0%
354,098$ 53,241$ 55,607$ 298,491$ 16%
FACILITIES MAINTENANCE
SALARIES 623,757$ 105,006$ 104,997$ 518,760$ 17%
OVERTIME 2,500 - 259 2,241 10%
BENEFITS 265,907 32,633 46,771 219,136 18%
UNIFORMS 2,500 233 661 1,839 26%
SUPPLIES 87,000 4,084 6,781 80,219 8%
TRAVEL - - - - 0%
SMALL EQUIPMENT 3,000 217 - 3,000 0%
PROFESSIONAL SERVICES - - - - 0%
COMMUNICATIONS 13,500 1,763 1,776 11,724 13%
RENTAL/LEASE 50,060 7,490 8,260 41,800 17%
PUBLIC UTILITY 280,000 45,607 45,974 234,026 16%
REPAIR/MAINTENANCE 73,500 11,821 12,790 60,710 17%
MISCELLANEOUS 2,100 228 986 1,114 47%
1,403,824$ 209,083$ 229,255$ 1,174,569$ 16%
TOTAL GENERAL FUND EXPENDITURES 38,034,671$ 5,821,627$ 5,980,774$ 32,053,897$ 16%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 90 of 383
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,781,844$ 1,781,844$ 1,704,062$ -4.37%
February 3,720,599 1,938,755 6,618,452 77.89%
March 5,824,347 2,103,747 10,360,740 77.89%
April 8,922,045 3,097,698 15,871,134 77.89%
May 16,855,830 7,933,784 29,984,284 77.89%
June 18,627,795 1,771,965 33,136,375 77.89%
July 20,690,605 2,062,811 36,805,841 77.89%
August 22,495,388 1,804,783 40,016,310 77.89%
September 24,264,169 1,768,781 43,162,738 77.89%
October 27,173,289 2,909,120 48,337,676 77.89%
November 34,318,231 7,144,942 61,047,580 77.89%
December 36,154,919 1,836,688 64,314,804 77.89%
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 74,651$ 74,651$ 92,868$ 24.40%
February 120,737 46,087 149,163 23.54%
March 181,397 60,660 224,104 23.54%
April 256,711 75,314 317,149 23.54%
May 323,837 67,125 400,078 23.54%
June 398,387 74,550 492,180 23.54%
July 483,191 84,805 596,950 23.54%
August 578,011 94,819 714,093 23.54%
September 666,060 88,049 822,871 23.54%
October 768,001 101,941 948,812 23.54%
November 837,495 69,494 1,034,667 23.54%
December 902,243 64,748 1,114,659 23.54%
2014
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2014
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
8000000
16000000
24000000
32000000
40000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Current Year Budget Prior Year
Packet Page 91 of 383
18
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 428,831$ 428,831$ 444,169$ 3.58%
February 963,323 534,493 998,510 3.65%
March 1,363,952 400,629 1,413,772 3.65%
April 1,763,418 399,466 1,827,828 3.65%
May 2,251,403 487,985 2,333,637 3.65%
June 2,687,897 436,495 2,786,075 3.65%
July 3,127,170 439,272 3,241,392 3.65%
August 3,623,461 496,291 3,755,811 3.65%
September 4,086,398 462,937 4,235,657 3.65%
October 4,563,331 476,933 4,730,011 3.65%
November 5,078,747 515,416 5,264,253 3.65%
December 5,525,609 446,862 5,727,437 3.65%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 113,876$ 113,876$ 103,199$ -9.38%
February 239,319 125,442 198,165 -17.20%
March 342,980 103,661 284,000 -17.20%
April 436,459 93,479 361,404 -17.20%
May 512,262 75,803 424,172 -17.20%
June 565,759 53,498 468,470 -17.20%
July 607,696 41,937 503,195 -17.20%
August 638,725 31,029 528,888 -17.20%
September 666,716 27,990 552,065 -17.20%
October 696,005 29,289 576,318 -17.20%
November 746,459 50,453 618,095 -17.20%
December 819,286 72,827 678,399 -17.20%
2014
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
Packet Page 92 of 383
19
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 126,925$ 126,925$ 120,158$ -5.33%
February 249,682 122,757 248,366 -0.53%
March 386,065 136,384 384,032 -0.53%
April 499,602 113,536 496,970 -0.53%
May 645,057 145,456 641,659 -0.53%
June 768,223 123,165 764,176 -0.53%
July 895,235 127,013 890,520 -0.53%
August 1,037,189 141,953 1,031,725 -0.53%
September 1,143,101 105,912 1,137,080 -0.53%
October 1,286,698 143,597 1,279,920 -0.53%
November 1,381,314 94,616 1,374,038 -0.53%
December 1,544,793 163,479 1,536,656 -0.53%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 158,918$ 158,918$ 175,072$ 10.16%
February 320,172 161,254 352,390 10.06%
March 475,954 155,782 523,849 10.06%
April 631,990 156,035 695,586 10.06%
May 774,898 142,908 852,874 10.06%
June 885,438 110,541 974,538 10.06%
July 991,385 105,947 1,091,146 10.06%
August 1,087,004 95,619 1,196,387 10.06%
September 1,187,503 100,499 1,306,999 10.06%
October 1,274,792 87,289 1,403,072 10.06%
November 1,383,012 108,220 1,522,181 10.06%
December 1,490,394 107,382 1,640,369 10.06%
2014
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
Packet Page 93 of 383
20
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 429,754$ 429,754$ 489,005$ 13.79%
February 729,586 299,832 828,145 13.51%
March 1,147,622 418,036 1,302,653 13.51%
April 1,435,683 288,061 1,629,627 13.51%
May 1,858,183 422,500 2,109,202 13.51%
June 2,169,885 311,702 2,463,011 13.51%
July 2,657,881 487,996 3,016,929 13.51%
August 3,086,188 428,307 3,503,095 13.51%
September 3,680,575 594,387 4,177,777 13.51%
October 4,108,457 427,882 4,663,461 13.51%
November 4,610,786 502,330 5,233,649 13.51%
December 4,924,500 313,714 5,589,741 13.51%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 210,362$ 210,362$ 216,037$ 10.16%
February 663,443 453,081 680,744 10.06%
March 874,097 210,654 896,891 10.06%
April 1,061,161 187,064 1,088,833 10.06%
May 1,272,188 211,026 1,305,363 10.06%
June 1,459,452 187,265 1,497,511 10.06%
July 1,671,872 212,419 1,715,469 2.61%
August 2,138,683 466,812 2,194,454 2.61%
September 2,356,833 218,149 2,418,292 2.61%
October 2,549,604 192,771 2,616,090 2.61%
November 2,766,495 216,890 2,838,637 2.61%
December 2,959,725 193,230 3,036,906 2.61%
2014
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2014
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
Packet Page 94 of 383
21
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 434,795$ 434,795$ 479,087$ 10.19%
February 786,497 351,702 860,724 9.44%
March 1,218,216 431,719 1,333,186 9.44%
April 1,568,380 350,165 1,716,398 9.44%
May 2,004,398 436,018 2,193,565 9.44%
June 2,358,600 354,202 2,581,195 9.44%
July 2,803,274 444,674 3,067,835 9.44%
August 3,161,173 357,899 3,459,511 9.44%
September 3,614,263 453,090 3,955,362 9.44%
October 3,973,096 358,833 4,348,060 9.44%
November 4,416,998 443,903 4,833,856 9.44%
December 4,773,750 356,752 5,224,277 9.44%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2014
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
Packet Page 95 of 383
22
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 4,009,028$ 4,009,028$ 4,116,199$ 2.67%
February 6,714,409 2,705,381 5,980,774 -10.93%
March 9,576,561 2,862,152 8,530,199 -10.93%
April 12,966,981 3,390,420 11,550,172 -10.93%
May 15,134,867 2,167,886 13,481,189 -10.93%
June 18,629,693 3,494,826 16,594,160 -10.93%
July 22,061,266 3,431,574 19,650,790 -10.93%
August 24,775,159 2,713,893 22,068,155 -10.93%
September 28,317,988 3,542,829 25,223,884 -10.93%
October 30,840,079 2,522,092 27,470,405 -10.93%
November 33,646,604 2,806,525 29,970,281 -10.93%
December 38,034,671 4,388,067 33,878,895 -10.93%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 2,592,498$ 2,592,498$ 2,396,214$ -7.57%
February 3,249,690 657,192 2,563,640 -21.11%
March 4,182,350 932,661 3,299,405 -21.11%
April 5,646,125 1,463,774 4,454,158 -21.11%
May 5,835,669 189,544 4,603,687 -21.11%
June 7,652,733 1,817,064 6,037,147 -21.11%
July 9,067,397 1,414,664 7,153,158 -21.11%
August 9,599,953 532,556 7,573,285 -21.11%
September 11,244,410 1,644,457 8,870,576 -21.11%
October 11,726,200 481,791 9,250,655 -21.11%
November 12,238,400 512,200 9,654,723 -21.11%
December 15,053,243 2,814,843 11,875,318 -21.11%
2014
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2014
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
40000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2000000
4000000
6000000
8000000
10000000
12000000
14000000
16000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
Packet Page 96 of 383
23
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 17,436$ 17,436$ 14,710$ -15.64%
February 37,196 19,760 29,242 -21.38%
March 56,930 19,734 44,756 -21.38%
April 74,661 17,731 58,696 -21.38%
May 91,717 17,056 72,105 -21.38%
June 111,368 19,651 87,553 -21.38%
July 133,849 22,481 105,227 -21.38%
August 154,203 20,355 121,229 -21.38%
September 171,728 17,524 135,006 -21.38%
October 193,996 22,268 152,513 -21.38%
November 214,250 20,254 168,436 -21.38%
December 238,644 24,394 187,613 -21.38%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 21,493$ 21,493$ 19,866$ -7.57%
February 42,845$ 21,353$ 40,990 -4.33%
March 63,933$ 21,088$ 61,165 -4.33%
April 84,211$ 20,278$ 80,564 -4.33%
May 104,565$ 20,354$ 100,037 -4.33%
June 125,279$ 20,714$ 119,853 -4.33%
July 146,686$ 21,408$ 140,334 -4.33%
August 167,273$ 20,586$ 160,028 -4.33%
September 187,312$ 20,039$ 179,200 -4.33%
October 209,955$ 22,643$ 200,862 -4.33%
November 231,093$ 21,138$ 221,085 -4.33%
December 251,085$ 19,992$ 240,211 -4.33%
2014
City of Edmonds, WA
Monthly Expenditure Report-City Council
2014
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
Packet Page 97 of 383
24
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 25,061$ 25,061$ 27,275$ 8.83%
February 51,053 25,992 60,853 19.20%
March 82,419 31,366 98,240 19.20%
April 110,761 28,342 132,023 19.20%
May 139,685 28,924 166,500 19.20%
June 166,246 26,560 198,159 19.20%
July 194,102 27,857 231,363 19.20%
August 219,449 25,347 261,575 19.20%
September 250,557 31,107 298,654 19.20%
October 277,186 26,630 330,396 19.20%
November 301,236 24,050 359,062 19.20%
December 339,938 38,702 405,193 19.20%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 59,240$ 59,240$ 58,367$ -1.47%
February 125,452 66,212 116,841 -6.86%
March 193,525 68,074 180,243 -6.86%
April 262,436 68,911 244,423 -6.86%
May 327,513 65,077 305,034 -6.86%
June 396,410 68,897 369,202 -6.86%
July 459,812 63,402 428,252 -6.86%
August 527,281 67,468 491,090 -6.86%
September 590,660 63,379 550,119 -6.86%
October 658,527 67,868 613,328 -6.86%
November 725,443 66,915 675,651 -6.86%
December 801,872 76,429 746,834 -6.86%
2014
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2014
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
100000
200000
300000
400000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
Packet Page 98 of 383
25
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 31,228$ 31,228$ 24,299$ -22.19%
February 79,858 48,630 54,146 -32.20%
March 120,498 40,640 81,701 -32.20%
April 160,175 39,677 108,603 -32.20%
May 202,169 41,994 137,076 -32.20%
June 238,460 36,292 161,683 -32.20%
July 289,258 50,797 196,125 -32.20%
August 325,255 35,997 220,532 -32.20%
September 363,564 38,309 246,507 -32.20%
October 405,237 41,673 274,762 -32.20%
November 441,049 35,812 299,043 -32.20%
December 504,100 63,051 341,794 -32.20%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,751$ 39,751$ 40,227$ 1.20%
February 81,417 41,666 85,455 4.96%
March 128,867 47,450 135,258 4.96%
April 170,636 41,769 179,098 4.96%
May 217,171 46,535 227,942 4.96%
June 257,997 40,826 270,792 4.96%
July 303,101 45,105 318,133 4.96%
August 347,896 44,795 365,150 4.96%
September 395,264 47,368 414,867 4.96%
October 442,040 46,776 463,963 4.96%
November 489,440 47,400 513,714 4.96%
December 537,273 47,833 563,919 4.96%
2014
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2014
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
Packet Page 99 of 383
26
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 64,335$ 64,335$ 58,589$ -8.93%
February 144,552 80,218 139,016 -3.83%
March 210,044 65,492 202,000 -3.83%
April 270,577 60,533 260,215 -3.83%
May 331,379 60,802 318,688 -3.83%
June 386,283 54,904 371,489 -3.83%
July 435,056 48,773 418,394 -3.83%
August 479,932 44,876 461,552 -3.83%
September 532,834 52,903 512,428 -3.83%
October 596,181 63,346 573,349 -3.83%
November 674,806 78,626 648,963 -3.83%
December 836,856 162,050 804,807 -3.83%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 76,488$ 76,488$ 130,464$ 70.57%
February 146,752 70,263 153,899 4.87%
March 212,713 65,961 223,072 4.87%
April 274,608 61,895 287,982 4.87%
May 335,512 60,905 351,853 4.87%
June 406,136 70,624 425,916 4.87%
July 470,869 64,733 493,801 4.87%
August 528,622 57,753 554,367 4.87%
September 592,790 64,168 621,661 4.87%
October 665,109 72,319 697,502 4.87%
November 735,415 70,306 771,232 4.87%
December 808,429 73,014 847,802 4.87%
2014
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Finance
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
Packet Page 100 of 383
27
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,075$ 46,075$ 32,000$ -30.55%
February 92,150 46,075 91,366 -0.85%
March 138,225 46,075 137,048 -0.85%
April 184,300 46,075 182,731 -0.85%
May 230,375 46,075 228,414 -0.85%
June 276,450 46,075 274,097 -0.85%
July 322,525 46,075 319,780 -0.85%
August 368,600 46,075 365,462 -0.85%
September 414,675 46,075 411,145 -0.85%
October 460,750 46,075 456,828 -0.85%
November 506,825 46,075 502,511 -0.85%
December 552,900 46,075 548,194 -0.85%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 694,882$ 694,882$ 681,573$ -1.92%
February 1,396,622 701,740 1,369,842 -1.92%
March 2,108,393 711,771 2,067,965 -1.92%
April 2,804,149 695,756 2,750,380 -1.92%
May 3,483,403 679,254 3,416,610 -1.92%
June 4,223,467 740,064 4,142,483 -1.92%
July 4,932,348 708,881 4,837,772 -1.92%
August 5,640,636 708,288 5,532,479 -1.92%
September 6,383,596 742,960 6,261,193 -1.92%
October 7,086,641 703,045 6,950,757 -1.92%
November 8,044,679 958,038 7,890,425 -1.92%
December 8,823,704 779,025 8,654,512 -1.92%
2014
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2014
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
Packet Page 101 of 383
28
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 170,276$ 170,276$ 126,887$ -25.48%
February 340,092 169,817 257,352 -24.33%
March 531,051 190,959 401,852 -24.33%
April 697,374 166,322 527,710 -24.33%
May 862,135 164,761 652,387 -24.33%
June 1,021,496 159,361 772,977 -24.33%
July 1,188,307 166,811 899,205 -24.33%
August 1,364,813 176,506 1,032,769 -24.33%
September 1,536,033 171,219 1,162,333 -24.33%
October 1,720,704 184,671 1,302,075 -24.33%
November 1,892,427 171,723 1,432,020 -24.33%
December 2,070,960 178,533 1,567,118 -24.33%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 241,205$ 241,205$ 237,608$ -1.49%
February 506,543 265,338 486,587 -3.94%
March 789,900 283,357 758,782 -3.94%
April 1,064,350 274,449 1,022,419 -3.94%
May 1,352,419 288,069 1,299,139 -3.94%
June 1,692,292 339,874 1,625,623 -3.94%
July 2,126,300 434,008 2,042,533 -3.94%
August 2,556,813 430,513 2,456,086 -3.94%
September 2,881,981 325,168 2,768,444 -3.94%
October 3,166,611 284,630 3,041,861 -3.94%
November 3,427,357 260,745 3,292,334 -3.94%
December 3,771,116 343,759 3,622,550 -3.94%
2014
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
400000
800000
1200000
1600000
2000000
2400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
Packet Page 102 of 383
29
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 29,205$ 29,205$ 27,811$ -4.77%
February 57,374 28,169 55,607 -3.08%
March 85,998 28,624 83,349 -3.08%
April 113,676 27,678 110,175 -3.08%
May 142,297 28,621 137,914 -3.08%
June 171,373 29,077 166,095 -3.08%
July 210,538 39,164 204,053 -3.08%
August 238,755 28,217 231,401 -3.08%
September 266,891 28,136 258,671 -3.08%
October 296,178 29,287 287,056 -3.08%
November 322,670 26,492 312,732 -3.08%
December 354,098 31,428 343,192 -3.08%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 109,605$ 109,605$ 118,162$ 7.81%
February 227,993 118,389 229,255 0.55%
March 355,993 127,999 357,962 0.55%
April 468,307 112,315 470,898 0.55%
May 582,514 114,207 585,737 0.55%
June 695,288 112,773 699,135 0.55%
July 808,084 112,796 812,555 0.55%
August 916,730 108,647 921,803 0.55%
September 1,037,456 120,725 1,043,196 0.55%
October 1,143,462 106,006 1,149,789 0.55%
November 1,263,956 120,494 1,270,950 0.55%
December 1,403,824 139,868 1,411,591 0.55%
2014
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2014
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
350000
400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
Packet Page 103 of 383
30
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 141,328$ 141,328$ 122,149$ -13.57%
February 284,851 143,523 246,682 -13.40%
March 425,519 140,668 368,501 -13.40%
April 566,539 141,021 490,626 -13.40%
May 705,064 138,525 610,589 -13.40%
June 842,371 137,307 729,497 -13.40%
July 980,085 137,714 848,759 -13.40%
August 1,118,739 138,654 968,833 -13.40%
September 1,262,413 143,675 1,093,256 -13.40%
October 1,412,650 150,236 1,223,362 -13.40%
November 1,552,007 139,357 1,344,046 -13.40%
December 1,686,629 134,622 1,460,629 -13.40%
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2014
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
Packet Page 104 of 383
31
INVESTMENT PORTFOLIO SUMMARY
(a)
Term Purchase Purchase Maturity / Call **Yield to Weighted
Agency / Issuer Investment Type (months) Date Price Date Maturity Average
Washington State Local
Government Investment Pool
Investment Pool Various 26,707,394$ Various 0.11% 0.058%
Snohomish County
Investment Pool
Investment Pool Various 10,008,878$ Various 0.79% 0.162%
Opus Bank Certificate of
Deposit
24 9/17/2012 500,000 9/17/2014 0.60% 0.006%
FHLMC Bonds 60 12/28/2012 1,000,000 3/28/2014 **0.90% 0.019%
FHLMC Bonds 54 12/27/2012 1,000,000 3/27/2014 **0.75% 0.015%
FFCB Bonds 45 12/19/2012 1,000,000 3/31/2014 **0.54% 0.011%
US Bank
Checking Account
Checking 8,321,787
TOTAL 48,538,059$ 0.27%0.271%
Investment Mix % of Total
State Investment Pool 55.0% Current 6-month treasury rate 0.08%
Certificate of Deposit 1.0% Current State Pool rate 0.11%
Bonds 6.2% Blended Edmonds rate 0.27%
62.2%
(a) To maturity.
Summary
City of Edmonds
Investment Portfolio Summary
As of February 28, 2014
Packet Page 105 of 383
32
GENERAL FUND OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
001-General Fund 4,691,540$ 2,017,560$ 5,329,219$ -$ 637,679$
009-Leoff-Medical Ins. Reserve 440,744 411,088 373,559 - (67,185)
011-Risk Management Fund 387,195 387,195 387,195 - -
012 - Contingency Reserve Fund 5,410,691 5,412,434 5,414,055 - 3,364
013-Mulitmodal Transportation FD 55,859 55,859 55,859 - -
014-Historic Preservation Gift Fund 1,061 1,062 1,062 - 1
016-Building Maintenance 64,762 64,762 251,949 - 187,187
Total General Fund 11,051,852$ 8,349,961$ 11,812,898$ -$ 761,046$
GENERAL
FUND
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$11.05
$8.35
$11.81
-
2
4
6
8
10
12
14
16
Dec 2013 Jan 2014 Feb 2014
Mi
l
l
i
o
n
s
Series1
General Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 106 of 383
33
GOVERNMENTAL FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
General Fund 11,051,852$ 8,349,961$ 11,812,898$ -$ 761,046$
Special Revenue 5,059,835 4,191,233 5,931,164 - 871,328
Debt Service 57,162 57,177 57,192 - 30
Total Governmental Funds 16,168,849$ 12,598,371$ 17,801,253$ -$ 1,632,404$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$11.05
$8.35
$11.81
$5.06
$4.19
$5.93
$0.06 $0.06 $0.06 -
2
4
6
8
10
12
14
16
Dec 2013 Jan 2014 Feb 2014
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group
$16.17
$12.60
$17.80
-
6
12
18
24
Dec 2013 Jan 2014 Feb 2014
Mi
l
l
i
o
n
s
Governmental Fund Balances
-Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 107 of 383
34
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
104 - Drug Enforcement Fund 91,432$ 106,527$ 108,041$ -$ 16,609$
111 - Street Fund 114,160 57,757 68,734 - (45,426)
112 - Combined Street Const/Improve 469,376 (694,906) 1,058,994 - 589,618
117 - Municipal Arts Acquis. Fund 431,932 431,482 429,785 - (2,146)
118 - Memorial Street Tree 17,703 17,708 17,714 - 11
120 - Hotel/Motel Tax Revenue Fund 97,790 102,256 106,785 - 8,995
121 - Employee Parking Permit Fund 61,719 69,991 70,162 - 8,443
122 - Youth Scholarship Fund 13,858 13,595 13,600 - (259)
123 - Tourism Promotional Fund/Arts 67,447 68,985 70,498 - 3,052
125 - Real Estate Tax 2 1,008,585 1,191,607 1,142,391 - 133,806
126 - Real Estate Excise Tax 1 667,585 760,452 814,247 - 146,663
127 - Gifts Catalog Fund 225,677 236,918 243,516 - 17,839
129 - Special Projects Fund 15,289 15,289 (2,180) - (17,469)
130 - Cemetery Maintenance/Improvement 70,202 75,326 69,954 - (248)
132 - Parks Construction Fund 718,446 747,593 727,569 - 9,124
136 - Parks Trust Fund 150,334 150,383 150,428 - 93
137 - Cemetery Maintenance Trust Fund 836,286 837,982 839,182 - 2,896
138 - Sister City Commission 2,014 2,289 1,742 - (272)
Total Special Revenue 5,059,835$ 4,191,233$ 5,931,164$ -$ 871,328$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$5.06
$4.19
$5.93
-
1
2
3
4
5
6
7
8
Dec 2013 Jan 2014 Feb 2014
Mi
l
l
i
o
n
s
Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 108 of 383
35
ENTERPRISE FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
421 - Water Utility Fund 12,392,158$ 12,688,945$ 12,520,303$ -$ 128,145$
422 - Storm Utility Fund 8,580,756 8,077,117 8,985,334 - 404,578
423 - Sewer/WWTP Utility Fund 37,354,098 36,918,346 37,591,611 - 237,513
424 - Bond Reserve Fund 843,959 843,959 843,959 - -
411 - Combined Utility Operation - 20,108 38,805 - 38,805
Total Enterprise Funds 59,170,972$ 58,548,475$ 59,980,014$ -$ 809,042$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$38,805
$12,520,303 $8,985,334
$37,591,611
$843,959
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve
Enterprise Fund Balances as of February 28, 2014
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 109 of 383
36
SUMMARY OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
Governmental Funds 16,168,849$ 12,598,371$ 17,801,253$ -$ 1,632,404$
Enterprise Funds 59,170,972 58,548,475 59,980,014 - 809,042
Internal Services Fund 6,516,553 6,842,861 6,611,129 - 94,576
Agency Funds 247,178 263,263 264,219 - 17,041
Total City-wide Total 82,103,552$ 78,252,970$ 84,656,614$ -$ 2,553,062$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$11,812,898
$108,041
$68,734
$1,058,994
$429,785
$17,714
$106,785
$70,162
$13,600
$70,498
$1,142,391
$814,247
$243,516
$69,954
$727,569
$150,428
$839,182
$1,742
$8,744
$47,951
$496
$6,611,129
$179,219
$84,999
$1 $2,000,000
General Fund
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Special Projects Fund
Cemetery Maintenance/Improvement
Parks Construction Fund
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
L.I.D. Fund Control
L.I.D. Guaranty Fund
2012 LTGO Debt Service Fund
Equipment Rental Fund
Firemen's Pension Fund
Business Improvement District
Governmental Fund Balances as of February 28, 2014
(-$2,180)
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
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37
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2013 1/31/2014 2/28/2014 Q1 YTD
511 - Equipment Rental Fund 6,516,553$ 6,842,861$ 6,611,129$ -$ 94,576$
Total Internal Service Funds 6,516,553$ 6,842,861$ 6,611,129$ -$ 94,576$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$6.52 $6.84 $6.61
-
2
4
6
8
Dec 2013 Jan 2014 Feb 2014
Mi
l
l
i
o
n
s
511 - Equipment Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 are preliminary, these will be updated
after the completion of the 2013 Financial Statements.
Packet Page 111 of 383
AM-6715 1. F.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:15 Minutes
Submitted For:Council President Buckshnis Submitted By:Jana Spellman
Department:City Council
Review Committee: Finance Committee Action:
Type: Information
Information
Subject Title
Continued discussion regarding cost to have the minutes of the Public Safety/Personnel and Parks, Planning, and Public Works
taped and transcribed.
Recommendation
Previous Council Action
4/11/2014 Council Meeting: The Finance Committee discussed this item (minutes attached).
Narrative
During a number of Committee Meetings, questions have arisen regarding the degree of context in meeting minutes. In years
past, the Finance Committee minutes were either not being taken or not being transcribed correctly so the Finance Committee
currently uses a minute taker/transcriber to prepare those minutes.
In previous years, all Council Committee minutes were prepared by staff members that attended meetings and action minutes
were taken. It has been suggested that Ms. Jeanie Dines, who takes the Council Meeting minutes, prepare minutes for the
Parks/Planning/Public Works and Public Safety Personnel Committees by transcribing those meetings from digital recordings.
Depending on the length and the subject matter of the meeting, for every hour recorded it can take up to 1.5 to 1.75 hours to
transcribe. The rate for Ms. Dines to complete the transcription is $33 per hour (flat fee) times the hours required to transcribe.
To transcribe non-complication subject matters it takes approximately 1.5 hours for every hour of recording time. For
complicated subject matters it takes approximately 1.75 hours for every hour of recording time.
Cost Example:
Non-complicated subject matters: 1 hour recording x 1.5 hrs. to transcribe x $33 hourly rate =$49.50
Complicated subject matters: 1 hour recording x 1.75 hrs. to transcribe x $33 hourly rate = $57.75
The cost to transcribe from digital recordings rises or declines depending on the length of the meeting. Verbatim transcription
may also cause costs to rise.
The total hours for both the PPP and PS/P Committee meetings in 2013 was 31.60.
If one uses the total hours for transcribing of the PPP and PS/P Committee meetings, the estimate cost for 2014 may be:
Non-complicated transcription for both committees: 31.60 hrs. x 1.5 hrs. for transcription x $33 = $1,564.20
Complicated transcription for both committees: 31.60 hrs. x 1.75 hrs. for transcription x $33 per hr. = $1,824.90
If you average together complicated and non-complicated transcription amounts: $1,564.20 and $1,824.90 divided by 2, an
estimated cost could be $1,694.55 for 2014.
A second approach as suggested in the attached memo from the City Clerk is the taping of minutes and not transcribing word
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for word and the cost would be approximately $2,000. In the book by Anne Macfarlane Mastering Council Meetings (page
26-29) she states that summary minutes are sufficient for committee meetings as committee minutes should capture the
“governing bodies” actions. If more detail is desired or a dispute arises the “who said or what” can be attained from the public
via the electronic record.
Fiscal Impact
Fiscal Year:2014
Revenue:
Expenditure:$1,694.55
Fiscal Impact:
The estimated cost for transcription of the PS/PPP Committee meeting minutes may wax or wane depending on the
following: difficulty of subject matter, length of meetings and/or request for verbatim transcription.
The Council Professional Services budget line item would be used to pay for these costs. Currently, that budget line item has
a balance of $10,000.
Attachments
Attach 1: 2013 Length of PPP - PS-P Committee Meetings
Attach 2: Passey Suggest for Summary Minutes
Attach 3: Approved 01-07-14 Minutes
Attach 4: Summary 01-07-14 Minutes
Attach 5: 3-11-14 Finance Committee Minutes
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 09:56 AM
Mayor Dave Earling 04/03/2014 11:21 AM
Finalize for Agenda Scott Passey 04/03/2014 11:33 AM
Form Started By: Jana Spellman Started On: 03/21/2014 03:37 PM
Final Approval Date: 04/03/2014
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2013 Length of Meetings
for
Parks/Planning/Public Works and Public Safety/Personnel Committees
2013 PPP Committee 2013 PP/S Committee
Date Meeting Length Meeting Length
Jan .4 .2
Feb 1.5 1.5
Mar .8 1.7
Apr 2.0 1.1
May 1.4 1.0
June 1.5 .6
July 1.2 2.1
Aug 1.9 2.5
Sept 1.7 1.9
Oct 1.9 No adjournment time in minutes.
Nov 2.0 .5
Dec 1.0 1.2
Total 17.3 14.3
Avg 1.4 1.3
Prepared by Jeanie Dines
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Date: February 28, 2014
To: Edmonds City Council
From: Scott Passey, City Clerk
Subject:
Council meeting minutes
In a culture where citizens demand a greater level of openness and transparency from their
elected officials, Edmonds is among many cities that record their Council meetings and make
them available for online viewing. At the same time, many cities have abandoned the practice of
producing detailed meeting minutes in favor of producing action or summary minutes. In an era
of limited budgets and emphasis on financial sustainability, it is difficult for many cities to
justify the expense of producing detailed minutes when the audio/video record is already
available. City councils and staff members alike see detailed minutes as a wasteful attempt to
duplicate what is already in the record.
Action or summary minutes are sufficient to accurately capture a governing body’s actions
because the purpose of minutes is to preserve a record of “what happened”, as opposed to “what
was said”. If more detail is desired, or if a dispute arises about “who said what to whom”, the
public can immediately avail themselves of the electronic record.
Recently, staff received an inquiry about the possibility of audio-recording Council committee
meetings and hiring the City’s minutes-writer to produce more detailed minutes. Rather than
devoting more resources to minutes, I recommend the Council consider recording its committee
meetings and posting them to the City website. Then, the minutes can be produced in an
abbreviated form -- either action or summary minutes. Given the collective cost and time to
produce, review, edit, and approve the weekly minutes, all done by the staff, Council, and the
public, the City could save countless hours and thousands of dollars each year by switching to
summary minutes. For comparison purposes, I have attached a copy of the Council’s January 7,
2014 Approved Minutes (21 pages), along with a summary version (9 pages).
The estimated startup cost to record Council committee meetings is approximately $2,000, which
would cover the cost to purchase three (3) digital audio recorders. Staff could be trained to
record the meetings and upload the files to the City website the following day. By switching to
summary minutes for all Council meetings, the startup cost could be recovered in the first six
months of implementation by the reduction in hourly fees for minutes-writing. However, the
more significant benefit to the City is greater transparency as well as a long-term savings of time
and money. A more comprehensive discussion in support of summary minutes can be found on
pages 26-29 in the book Mastering Council Meetings, by Ann Macfarlane.
MEMORANDUM
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EDMONDS CITY COUNCIL APPROVED MINUTES
January 7, 2014
The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Thea Ocfemia, Student Representative
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Carrie Hite, Parks & Recreation Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
2. CONVENE IN EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING PER RCW
42.30.140(4)(b)
At 6:37 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
collective bargaining per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last
approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Police Chief Al
Compaan, Assistant Police Chief Jim Lawless, and City Clerk Scott Passey. The executive session
concluded at 6:48 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:03 p.m. and led the flag salute.
3. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS
Snohomish County Councilmember Stephanie Wright administered the oath of office to Councilmember
Fraley-Monillas.
Mayor Earling administered the oath of office to Councilmembers Peterson and Johnson.
4. APPROVAL OF AGENDA
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COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
5. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 17, 2013
B. APPROVAL OF CLAIM CHECKS #206030 THROUGH #206167 DATED DECEMBER
19, 2013 FOR $504,268.61 AND CLAIM CHECKS #206168 THROUGH #206316 DATED
DECEMBER 31, 2013 FOR $1,166,526.79. APPROVAL OF PAYROLL DIRECT
DEPOSIT AND CHECKS #60710 THROUGH #60724 FOR $446,416.70, BENEFIT
CHECKS #60708, #60725 THROUGH #60731 AND WIRE PAYMENTS OF $191,180.66
FOR THE PERIOD DECEMBER 1, 2013 THROUGH DECEMBER 15, 2013. APPROVAL
OF PAYROLL DIRECT DEPOSIT AND CHECKS #60732 THROUGH #60745 FOR
$453,567.56, BENEFIT CHECKS #60746 THROUGH #60757 AND WIRE PAYMENTS
OF $376,791.95
C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KYLE
BLACKWELL ($1,172.81), JACK LANUM (AMOUNT UNDETERMINED), AND
CLAIRE HEDMAN ($1,791.12)
D. APPROVAL OF WSLCB DECEMBER 2013 LIQUOR LICENSE RENEWALS
E. RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR HER SERVICE
AS COUNCIL PRESIDENT
F. APPROVAL OF BOND COUNSEL CONTRACT FOR AUTHORIZED REFUNDING OF
UTGO BONDS
G. AUTHORIZATION FOR MAYOR TO EXECUTE CONTRACT WITH PIONEER
CABLE, INC. IN THE AMOUNT OF $201,598 FOR THE CITYWIDE SAFETY
IMPROVEMENTS PROJECT AND AUTHORIZE A $22,400 MANAGEMENT
RESERVE FOR CHANGES OR UNFORESEEN CONDITIONS DURING
CONSTRUCTION
6. SELECTION OF COUNCIL PRESIDENT FOR 2014
Mayor Earling read the procedures for election of the Council President: Edmonds City Code Section
1.02.031 states the City Council shall elect a Council President and Council President Pro Tem at the first
Council meeting of each year. Unless the Council adopts a motion directing an alternative procedure,
nominations and elections of these offices will be conducted by the City Council’s customary voice vote
process. First, he will call for nominations. No Councilmember may nominate more than one person for a
given office until every member wishing to nominate a candidate has had an opportunity to do so.
Nominations do not require a second. After nominations are closed, he will call for the vote in the order
nominations were made. As soon as a nominee receives four votes, he will declare the Council President
elected and no votes will be taken on the remaining nominees. In the event a vote on any candidate results
in a 3-3 tie, he has been advised by the City Attorney that he is entitled to break the tie pursuant to RCW
35.A.12.100. Following the election of the Council President, he will conduct the election of the Council
President Pro Tem in the same manner.
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Councilmember Petso suggested not using the voice vote procedure but rather elect a new Council
President by ballot because under the voice vote procedure which an email from the City Attorney
indicated would apply unless the Council passed a motion authorizing a different procedure, voting will
be in the order of the nominations and would require Councilmembers to vote against the first candidate
nominated if they supported the second candidate nominated. She preferred the Council not vote against
any nominee but rather vote by ballot. According to Roberts Rules, voting by voice is used when an
election is not strongly contested and in her estimation, this has been a contested election. Further, it is
not generally a suitable method for electing the officers of organized societies and she considered the City
Council to be an organized society.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
ELECT THE COUNCIL PRESIDENT FOR 2014 BY BALLOT. UPON ROLL CALL, THERE
WAS A TIE VOTE (3-3), COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, PETSO AND
VOTING YES; AND COUNCILMEMBERS BUCKSHNIS, JOHNSON, AND PETERSON
VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie.
MAYOR EARLING VOTED NO, AND THE MOTION FAILED (3-4).
COUNCILMEMBER PETSO NOMINATED ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014.
COUNCILMEMBER PETERSON NOMINATED DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014.
There were no further nominations.
Councilmember Petso explained during her term as Council President, she owed thanks to many people
including Councilmember Fraley-Monillas who participated in Monday meetings with her and Mayor
Earling to discuss the upcoming Council meeting. Councilmember Fraley-Monillas performed her duties
during 2013 in an outstanding manner and should be the next Council President.
Councilmember Peterson commented although any Councilmember was qualified and deserving of the
position of Council President, he had great confidence in Councilmember Buckshnis’ ability to work well
with administration, staff and other Councilmembers. Having served as Council President himself, he was
aware the relationship between the administration and Council was crucial. Although he had confidence
in Councilmember Fraley-Monillas’ abilities, he felt Councilmember Buckshnis could lead the Council in
2014 in a very positive manner.
Councilmember Bloom relayed her reasons for supporting Councilmember Fraley-Monillas as Council
President; first, the custom established by Council that the Council President tends to be the most senior
person on the Council who had not been Council President previously and typically the Council President
Pro Tem was elected as Council President. Additionally, Councilmember Bloom explained in her two
years on Council, Councilmember Fraley-Monillas has always responded to her requests to discuss issues,
listened attentively to her opinions, never lectured or maligned her or criticized her position on any issues,
has been respectful and supportive even when they disagreed, and she has been very generous with her
time to assist her in understanding processes and issues.
Finally, Councilmember Bloom recognized the stress Councilmember Fraley-Monillas experienced
running for office while serving on the Council, made especially stressful because Mayor Earling chose to
endorse and actively support the candidate who was running in opposition to her. Despite this,
Councilmember Fraley-Monillas demonstrated a high degree of professionalism, integrity and an
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astounding amount of grace in the face of the attacks from the opposition. Councilmember Bloom
summarized Councilmember Fraley-Monillas would be an excellent leader for the Council and for all
those reasons deserved to be appointed the new Council President.
UPON ROLL CALL, NOMINATION OF ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3);
COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES;
COUNCILMEMBERS BUCKSHNIS, JOHNSON AND PETERSON VOTING NO.
UPON ROLL CALL, NOMINATION OF DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BUCKSHNIS, JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS BLOOM,
FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie. Mayor Earling explained his primary
interest was a fully functioning government. If there were differences on the Council, he was hopeful the
sides could be brought together for a more positive working environment.
MAYOR EARLING VOTED IN FAVOR OF DIANE BUCKSHNIS, AND THE NOMINATION OF
DIANE BUCKSHNIS FOR THE POSITION OF COUNCIL PRESIDENT FOR 2014 CARRIED (4-
3).
City Clerk Scott Passey announced Diane Buckshnis was elected Council President for a one year term
ending with the first meeting in 2015.
7. SELECTION OF COUNCIL PRESIDENT PRO TEM FOR 2014
COUNCILMEMBER FRALEY-MONILLAS NOMINATED LORA PETSO FOR THE POSITION
OF COUNCIL PRESIDENT PRO TEM FOR 2014.
COUNCIL PRESIDENT BUCKSHNIS NOMINATED KRISTIANA JOHNSON FOR THE
POSITION OF COUNCIL PRESIDENT PRO TEM FOR 2014.
There were no further nominations.
UPON ROLL CALL, NOMINATION OF LORA PETSO FOR THE POSITION OF COUNCIL
PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES; COUNCIL PRESIDENT
BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING NO.
Councilmember Petso relayed she was remiss in failing to nominate Councilmember Bloom; based on
seniority and Councilmembers who had not yet served in a Council leadership role, Councilmember
Bloom would be ahead of Councilmember Johnson.
Council President Buckshnis recalled the issue of seniority was researched last year and there is nothing
in the code that addresses seniority.
UPON ROLL CALL, NOMINATION OF KRISTIANA JOHNSON FOR THE POSITION OF
COUNCIL PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCIL
PRESIDENT BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING
YES; COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie.
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MAYOR EARLING VOTED IN FAVOR OF KRISTIANA JOHNSON, AND THE NOMINATION
OF KRISTIANA JOHNSON FOR THE POSITION OF COUNCIL PRESIDENT PRO TEM FOR
2014 CARRIED (4-3).
City Clerk Scott Passey announced Kristiana Johnson was elected Council President Pro Tem for a one
year term ending with the first meeting in 2015.
8. APPOINTMENT OF COMMITTEE REPRESENTATIVES FOR 2014
Committee Representative
Parks, Planning, & Public Works Councilmember Bloom and Position #6
Finance Committee Councilmembers Petso (Chair) and Johnson
Public Safety and Personnel Committee Councilmembers Peterson and Fraley-Monillas
Citywide Parking Committee Position #6 and Councilmember Peterson
Community Technology Advisory Committee Position #6
Community Transit Mayor Earling and Council President Buckshnis
(Alt)
Disability Board (Appointed by Mayor)
Economic Development Commission Councilmembers Johnson and Peterson
Highway 99 Task Force Councilmembers Fraley-Monillas and Johnson
Historic Preservation Advisory Commission Councilmembers Petso and Johnson
Lake Ballinger Work Group Councilmember Peterson
Lodging Tax Advisory Committee Position #6
PFD Oversight Committee Councilmember Petso
PFD Task Force Councilmembers Peterson and Petso
Port of Edmonds Councilmember Bloom
Regional Fire Authority Councilmembers Peterson and Petso and Mayor
Earling
SeaShore Transportation Forum Position #6
Snohomish County Emergency Radio System
Governing Board
Councilmember Peterson
SNOCOM Position #6
Snohomish Health District Councilmember Fraley-Monillas
Snohomish County Tomorrow Council President Buckshnis and Councilmember
Johnson (Alt)
Salmon Recovery – WRIA-8 Council President Buckshnis
Tree Board Liaison Councilmember Bloom
Council President Buckshnis advised the Finance Committee meetings will be moved back to the Jury
Room.
9. RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY
HEALTH DISTRICT BOARD
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO ADOPT RESOLUTION 1311, APPOINTING COUNCILMEMBER FRALEY-
MONILLAS TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD. MOTION
CARRIED UNANIMOUSLY.
10. RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH
COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION
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Councilmember Petso observed the alternate last year was Councilmember Johnson and asked why it had
been changed. Council President Buckshnis responded it was changed at Councilmember Johnson’s
request.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE RESOLUTION 1312, APPOINTING MAYOR EARLING AS THE
REPRESENTATIVE AND COUNCIL PRESIDENT BUCKSHNIS AS THE ALTERNATE TO THE
SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION.
MOTION CARRIED UNANIMOUSLY.
11. AUDIENCE COMMENTS
Jim Hendricks, Edmonds, a resident on Sunset Avenue, relayed the residents on Sunset Avenue support
the new walkway but would like to have further discussion regarding its construction. He suggested
removing the sidewalk on the east side to widen the right-of-way and keep all pedestrian traffic on the
new walkway on the west side and bicycles on the east side away from pedestrians. The current situation
makes it difficult for residents to enter/exit their driveways. He questioned the survey that was done,
relaying a recent survey he had done found 80% of the sidewalk is on his property. He summarized
Sunset Avenue is a beautiful place and everyone should have an opportunity to enjoy it in a safe manner.
Dave Page, Edmonds, expressed concern with the dissention on the Council. He hoped the Council
could work together for a better Edmonds and stop the sibling rivalry.
12. PRESENTATION OF RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR
HER SERVICE AS COUNCIL PRESIDENT
Councilmember Buckshnis presented Resolution 1310 thanking Councilmember Petso for her service as
Council President during 2013.
Councilmember Petso thanked everyone who assisted during her term as Council President which
includes some members of the public, City staff and Council. She gave particular thanks to
Councilmember Fraley-Monillas who was a model Council President Pro Tem; she did not interfere
unnecessarily but was there for her when she needed assistance. She also thanked Senior Council
Assistant Jana Spellman for her assistance. She echoed Mr. Page’s comments regarding the importance of
the Council working together and ensuring the guiding principle of Council decisions is what is best for
the City.
13. UPDATE FROM THE EDMONDS SISTER CITY COMMISSION
Michelle Van Tassell, Chair, Sister City Commission (SCC), relayed the Commission has had a very
full, fun-filled, busy 2013. She introduced Michelle Rockstead, Student Representative. Ms. Van
Tassell described highlights of 2013:
• Organization and Programs
o Rita Ikeda – Vice Chair
o Three vacancies
o Student Representative: Michelle Rockstead
• Hosted 37 member adult delegation from Hekinan, Japan, marking 25 year anniversary of Sister
City relationship
o Cultural Fair
o Halloween Celebration
o Tour of Edmonds Community College International Program
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o Tour of Swedish Hospital Cancer Center
o Tour of Boeing
o Friendship Dinner (over 200 current and past local supporters of the Sister City program)
o Afternoon at Gallagher’s – brewed, bottled and labeled commemorative beer
• Assisted in recruiting, interviewing and hiring of new Assistant English Teacher (AET)
• Outreach
o Edmonds Historical Museum
o Friends of Edmonds Library
o Chamber of Commerce
o Both Rotary Clubs
o Floretum Garden Club
o Olympic Ballet
• 2014 Planning
o Student delegation July/August
o Cultural Event
o Funds building
Council President Buckshnis thanked the Sister City Commission for the great time the Hekinan
delegation had this year. She acknowledged the receipt of a very nice letter from the Commission
thanking her and her husband for their donation.
SCC Student Representative Michelle Rockstead explained her plans are to get more people involved
with the SCC especially student volunteers and assisting with the student delegation going to Hekinan in
July and the student delegation from Hekinan in August. She also plans to develop a slideshow to assist
with recruiting student volunteers and future student representatives and making connections with student
volunteers, especially Kamiak High School students.
Mayor Earling commented on his participation in the adult delegation to Hekinan and with the delegation
that visited Edmonds from Hekinan, noting the SCC is an extraordinary working committee. He thanked
the SCC for the remarkable work they do.
Councilmember Johnson thanked the SCC for a wonderful cultural exchange, remarking she was not sure
whether she enjoyed the Halloween party or the Friendship Dinner more.
Ms. Van Tassell advised there are three openings on the SCC. She agreed the SCC had nine very strong,
dedicated and devoted Commissioners. She recognized Beth Ferman and Kay Vreeland in the audience.
14. PLANNING BOARD QUARTERLY REPORT
Planning Board Member Val Stewart advised she is the outgoing Vice Chair; Todd Cloutier is the 2014
Chair and Neil Tibbott is the Vice Chair. The Planning Board meets on the second and fourth Wednesday
of each month at 7:00 p.m. in Council Chambers unless otherwise noted. Meetings are open to the public
and citizens are highly encouraged to attend so that concerns and comments are addressed early on and
incorporated into the Planning Board’s discussions before making recommendations to City Council.
The Planning Board is a group of volunteer citizens who review findings, research, conduct public
hearings and discuss matters related to land use. The Planning Board serves in an advisory capacity to the
Mayor and City Council in regional and local planning issues and ultimately forwards recommendations
to the City Council for consideration. Ms. Stewart provided highlights of recent meetings:
1. Public Hearing on Capital Facilities Plan (CFP) Element update for 2014-2019 to City’s
Comprehensive Plan and the Capital Improvement Program for 2014-2019 (9/25/13).
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• CFP is mandated by GMA and is intended to identify longer-term capital needs (not
maintenance) to implement the City’s level of service standards and growth projection. The
Capital Improvement Plan (CIP) is used as a budgeting tool and includes both capital and
maintenance projects.
• Proposed updates in the CFP include improvements, additions, upgrades or extensions of City
infrastructure such as transportation, parks, and stormwater along with other public facilities
necessary to implement the City’s Comprehensive Plan.
• Planning Board recommended that these two plans be forwarded to Council for consideration
and a public hearing was held before Council in November.
2. Work session and public hearing on whether to include a definition of “reasonable economic” use
within the City’s Critical Area Regulations (9/25/13, 11/13/13).
• Council adopted Interim Ordinance 3931 in July which deleted the definition of “reasonable
economic use” from the Critical Areas Ordinance (CAO).
• Planning Board recommended the first sentence in the definition be retained as it provides
some direction to property owners by telling them that the applicable state and federal
constitutional provisions would apply.
• The City intends to hire a consulting team to thoroughly review the City’s existing CAO and
its consistency with BAS and current State policies at the end of this year.
3. Two work sessions on proposed amendments to Title 23 of the Edmonds Community
Development Code to bring the Critical Area Regulations into consistency with Best Available
Science (9/25/13, 11/13/13).
• Discussed potential buffer enhancement in exchange for allowing development within the
already developed footprint and within areas physically separated and functionally isolated
from the critical area.
• Held a public hearing on a Council adopted interim ordinance (8/14/13) followed by a
lengthy discussion (08/28/13). Purpose of the interim ordinance was to bring existing CAO
into more consistent compliance with the Best Available Science (BAS) Report that was
developed with the 2004 CAO Update.
• In light of two pending projects, a conflict in language between the BAS and the CAO was
discovered. The discrepancy had to do with how development in previously developed
buffers is characterized in the BAS Report which talks about “developed footprint;” whereas
the CAO limits it to “structures” as opposed to “development within a previously developed
footprint.”
• Discussion topics included development thresholds, definitions, enhancement ratios and
enhancement requirements (such as stormwater and low-impact development and planting
and/or removal of vegetation to promote wildlife habitat restoration) as well as monitoring
performance and maintenance of enhancement installations.
• The overall intent of the CAO is to allow minor improvements in exchange for improving the
situation through enhancement over time. The interim ordinance expires after six months, and
the proposed amendments would make the changes permanent until the next CAO review.
• The City updates its CAO in 2015 as required by GMA. In the meantime, Planning Board is
continuing its discussions and will return to Council with recommendations on specific
language for the proposed amendment to the CAO based on the interim ordinance under
review.
4. Public Hearing on proposal to limit certain office uses from locating in business spaces along
designated ground floor street frontages within the Downtown Business (BD1-Downtown Retail
Core) Zone (10/9/13).
• In June 2011, after extensive discussions, the Planning Board forwarded recommendations to
Council limiting uses on the ground floor of designated street fronts in the BD-1 zones.
Aspects of this proposal had been first considered by City Council and then by the Economic
Development Commission, over the past two plus years. Planning Board recommendations
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have been forwarded to Council along with a notation to specifically consider the 90-day vs
180-day timeframe for nonconformance.
• Public hearing tonight following this report, to allow any additional public comment for
Council consideration.
5. Study session and public hearing regarding AT&T Mobility and the Busch Law Firm’s
application to amend the Edmonds Community Development Code (10/9/13, 12/11/13).
• This addresses the legal status of existing wireless communication facilities that were built
prior to and just after adoption of Edmonds’ original wireless ordinance. AT&T Mobility
brought this specific site issue forward at the August 14, 2013 Planning Board meeting. A
wireless facility located on a downtown building is currently unpermitted.
• After reviewing all possible alternatives, AT&T Mobility was advised to apply for a code
amendment to allow legal nonconformity of the existing facility at that site.
• A public hearing was held on clarifications to Wireless Telecommunication Facilities
regulations in ECDC 20.50 and 17.40.020. The public hearing was extended to January 8.
6. Discussion on potential issues related to I-502 (Cannabis) implementation in Edmonds (10/913).
• On August 20, City Council adopted Ordinance 3938, establishing an immediate emergency
moratorium on all marijuana related business activities. The moratorium expires in February.
• The issue is divided into two categories: medical marijuana and recreational marijuana. The
purpose of the moratorium is to allow the Washington State Liquor Control Board an
opportunity to complete its rule-making for the licensing of such uses and to allow the City to
study the secondary land-use impacts and come up with appropriate regulations when the
state starts issuing licenses for the production, processing and retail sales of recreational
marijuana this spring. Edmonds was allocated two recreational marijuana retail sales
locations.
• City Council discussed marijuana issues on September 3 and asked Planning Board to
continue working on this issue. Planning Board discussed related issues at October 9 meeting.
• Planning Board will have another work session on 1-502 Implementation on January 8, and a
public hearing is scheduled for February 12.
7. Park Update Report (10/23/13)
• Parks and Recreation/Cultural Services Director Carrie Hite reported on the progress of the
Parks, Recreation, and Open Space Plan (PROS). The City hired MIG, Inc. to assist staff in
updating the PROS Plan as well as the Community Cultural Plan; work started June 2013.
The consultants visited all of the parks, recreation, and cultural facilities and programs,
particularly noting their condition and capacity. Consultant also reviewed the City’s current
operating and capital funding for parks. A Needs Assessment was created along with
geographic mapping to determine Level of Service. There has been extensive public process.
• A team was assembled, including many citizens, to provide input and guidance which has
culminated in a draft that is now in the 60 day review period. It is currently posted on the
website for comment before being finalized in February. Board member Lovell and Stewart
are on PROS team. The goal is to have the plan finalized and adopted by March 1. There will
be a public hearing first before Planning Board and then before City Council.
8. Reviewed Park Naming Policy (10/23/13)
• Ms. Hite provided research from numerous jurisdictions to inform discussion. Board is
reviewing specific language in the Park Naming Policy and striving to come up with more
clear guidelines that include cultural services and recreation facilities. Naming rights with
conditional dollar donations were also discussed. Current policy for Park Naming involves
the public, Planning Board and City Council. Changes to the Park Naming Policy require a
public hearing before the Board and a recommendation to City Council.
• City Council is scheduled to hold a public hearing on January 22.
9. Two Work sessions on Westgate plan and form based code. (11/13/13, 12/11/13)
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• Presentations and discussions of the Westgate Plan started in 2012. Two more work sessions
occurred in November and December of 2013.
• Purpose of work sessions was for the Board to review the overall approach proposed by staff
and provide feedback on three sets of plans and code changes:
o Comprehensive Plan Changes
o Code Changes to Implement the Westgate Study
o Design Standards for the Westgate Mixed Use District
• A public hearing on the Westgate Plan and Form Based Code is tentatively scheduled for
February 12, 2014.
Ms. Stewart offered special thanks to an exceptional staff and directors who work very hard to carry out
the direction of the Council and Mayor who also give so much of their time, energy, and expertise to
ensure Edmonds has an economically and environmentally sustainable future for all sectors of the
population. She also thanked the citizens of Edmonds for their participation, noting without their input the
City would not be aware of their needs and desires and therefore would not be motivated to act on them.
She urged citizens to continue to be involved and attend Planning Board meetings.
Council President Buckshnis expressed her appreciation for the work done by the Planning Board. She
was hopeful there would be more collaboration this year to avoid issues becoming stalled.
Councilmember Johnson thanked the Planning Board for providing the Council a quarterly report. She
also thanked Ms. Stewart for her service as the Planning Board Vice Chair.
15. PUBLIC HEARING AND POSSIBLE ACTION ON PLANNING BOARD RECOMMENDATION
TO LIMIT CERTAIN OFFICE USES FROM LOCATING IN BUSINESS SPACES ALONG
DESIGNATED GROUND FLOOR STREET FRONTAGES WITHIN DOWNTOWN BUSINESS
(BD1 - DOWNTOWN RETAIL CORE) ZONE (FILE NO. AMD20130013)
Community Services/Economic Development Director Stephen Clifton explained this proposal has been
discussed by the City Council, Planning Board and Edmonds Economic Development Commission
(EDC) since early 2011. The Planning Board packet contains six documents related to a proposal to limit
certain office uses (primarily by appointment businesses) along designated ground level street frontages,
the first 45 feet measured from the sidewalk or open space (plaza/park, etc.) within the Edmonds
Downtown Core or BD1 Zone:
1. A document entitled, “Creating Economic Vitality - An Edmonds City Center That Is
Economically Strong, Thriving, Lively and Social” that addresses limiting certain office uses in
ground floor street frontages within the BD1 zone. The overview of the proposal contains a
summary, introduction, and references to City documents, and various reasons cited by Roger
Brooks for supporting the proposal.
2. A Chronology of Events (2.75 year long process) with links to agendas and minutes
3. A map depicting the boundaries of the BD1 Zone
4. An inventory Cindi Cruz and he conducted in response to a May 13, 2013 meeting with owners of
property within the BD1 Zone
5. Minutes from the November 4, 2013 City Council meeting and October 9, 2013 and September
11, 2013 Planning Board meeting.
6. Comments from four individuals supporting the proposal (two own property within the BD1
Zone).
Mr. Clifton explained this issue has been raised in part as a result of past conversations with property
owners and some leasing agents and in looking at what other cities are doing to create a stronger
retail/entertainment core. Additionally, the concept or goal of creating a stronger retail core in Edmonds
goes back to at least 2006. Goal 2, Policy 2i of the 2006 adopted Edmonds Economic Development Plan
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states: “Create synergy for commercial businesses where possible, for example, by implementing a “retail
core” area in the downtown.” Another way to phrase this is how does our community open up more
opportunities for retail, dining, specialty shops, entertainment venues and galleries within a concentrated
area?
Downtown land use goals and strategies for many downtown areas incorporate four prominent themes: A
Central Gathering Place; Sense of Place; Connectivity; and Density (varying degrees). To achieve these
objectives, downtowns need economic development/vitality, safety, housing, businesses, and tourism; a
vibrant open door retail/service core helps advance these objectives.
With regard to a Central Gathering Place, Mr. Clifton explained retail/restaurants/and open door service
uses, particularly independently owned, add to Edmonds’ distinctiveness because it is the most visible
element within the downtown core of Edmonds. Edmonds’ unique downtown character is defined by the
diversity and concentration of complimentary commercial uses that generate pedestrian activity and a
lively social environment that, in turn, sustain a mix of uses. Creation of a critical mass of this type of
activity also helps to increase the drawing power of the central area commercial retail sector. By
appointment office uses have the ability and flexibility to open in more locations within commercial
areas; uses such as retail stores, restaurants, art galleries, etc., have limited business spaces/stock and
thrive best when there is a concentration of similar uses.
This message is consistent with information provided by Mr. Brooks in November 2012 when he spoke
about the “20 ingredients of an Outstanding Downtown.” Two of those ingredients relate to how
clustering of like-businesses works and the power in critical mass. Mr. Brooks pointed out a City can
spend millions of dollars on beautification, public parking, street trees, facade improvements, and a host
of other amenities, but while this helps improve the physical environment, a downtown can still be
lifeless. What makes a downtown work as a community center and gathering place is what's happening
inside the buildings. A beautiful streetscape with no street activity is often due the lack of businesses
along the streetscape that attract people.
With regard to public safety/less activity, Mr. Clifton commented office uses typically close in the early
evenings and weekends, thus creating less lively and darker streetscapes. The resulting impression of the
area is that it is not inviting, thriving, interesting, or friendly to walk around. A healthy retail core is also
important for maintaining safe streets in central cities. According to Crime Prevention through
Environmental Design (CPTED), businesses on the ground floor provide “eyes on the street” and deter
criminal activity. Retail, restaurants, art galleries, etc., stay open for longer periods of time than office
uses, thus providing more activity on the street beyond 5:00 or 6:00 p.m.
This proposal is expected over time to help create a more concentrated “festival retail” environment that
does not close up at 5:00 or 6:00 p.m., a downtown core that invites people to hang out and enjoy the
environment later into the evening whether it’s for shopping, dining, drinking, or attending other events.
Retail/restaurants/galleries/service uses can also help stimulate housing and business development within
downtown areas as they often provide essential services to city residents. This can be partially attributed
to the vibrancy that these uses add to downtown streets.
With regard to tourism, a strong retail/restaurant/gallery/entertainment core helps attract shoppers and
tourists. Tourists invest significant amounts of money into city, county and state economies; in fact,
tourism is the fourth largest industry in Washington State. Within Snohomish County, tourism is the third
largest industry and expenditures are concentrated on restaurants, retail stores, recreation and
entertainment, accommodations and groceries. Tourism supports businesses and their employees.
Downtown Edmonds is home to many independent retailers and restaurants, so when tourists are
shopping downtown, they are supporting the growth of smaller independent businesses. Conversely,
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negative fluctuations in the retail market, e.g. absence of a critical mass, can result in vacant storefronts
thus affecting the street environment and eventually weakening the vitality of the downtown core.
Therefore, retail/active service uses are a critical part of sustaining the health of downtowns.
A city and business community can help and should orchestrate the business mix – expressing support to
establish a retail/dining/entertainment or “festival retail” core helps guide the types of businesses to
recruit. This applies to the City, Chamber, Landlords and Leasing Agents. If there is no concerted effort
to fill spaces with certain uses, there is less incentive/motivation to search for the types of activities or
businesses that would help increase the drawing power of the central area commercial retail sector. It can
sometimes be easier to lease to a tenant that will not add to the commercial vitality of the
retail/restaurant/art gallery/boutique/service business core.
Mr. Clifton referred to the 20 ingredients of an outstanding downtown cited by Mr. Brooks, highlighting
ingredients that tie directly to this proposal:
• Nearly all begin with a plan
• Defining a strong brand and retail focus
• Starting with a demonstration project
• Developing gathering places
• Sidewalks and cafes and dining
• Investing heavily in retail beautification (Paint the Town)
• Activities and entertainment
Mr. Clifton highlighted significant milestones in the chronology:
• Proposal unanimously supported by the EDC on June 13, 2013
• Hosted two meetings with owners of property within the BD1 Zone (5/13/13 and 9/4/13)
o At May 13 meeting, preliminary support was expressed by several individuals and others
wanted to discuss this issue further; no one expressed opposition to the proposal.
o A request was made for the City to conduct an inventory of what businesses currently exist
along designated ground level street frontages in the Edmonds downtown core which was
prepared and presented at the second meeting with property owners
o At September 4 meeting, property owners were given an opportunity to ask questions. No
statements opposed to the proposal were made and general support was expressed by those
attending the meeting
Mr. Clifton provided Roger Brooks’ Ten Ten Ten Rule: in a minimum of 3 lineal blocks there needs to be
ten places that sell food, ten places that serve as destination retail, and ten places open after 6:00 p.m. Mr.
Clifton reviewed similar provisions in other cities such as Kirkland; Escondido, California; Minneapolis;
Encinitas, California; Walnut Creek, California; and San Luis Obispo, California, to restrict service
office/uses within the retail core.
Mr. Clifton referred to an inventory of downtown Edmonds that identifies businesses that would be
impacted by the proposal. He clarified this proposal does not require any existing business to leave. Only
when owners choose to vacate certain business spaces would the business spaces need to be filled with an
allowable use. Owners would have the ability to fill the vacated space with a use similar to the one that
left, if it is done within 180 days or six months from the date a space is vacated.
On September 11, and October 9, 2013, the Planning Board conducted a workshop and public hearing
respectively. The table in Attachment 1 reflects staff’s proposal as well as the Planning Board’s proposed
amendments. During the November 4, 2013 City Council meeting, an overview of the proposal was
presented and the Council asked questions about the proposal. During that meeting, he presented language
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in Section 16.43.010.B that addressed issues related to buildings such as 543 Main Street that have
multiple tenants on the first floor, but only one entrance:
Exception to the BD1 GSFS - The owner of a building in the BD1 zone may apply for an
exception from the restrictions on offices and medical uses within the designated street front for
leasable space meeting all of the following criteria:
1. The space is less the 500 square feet;
2. The space does not contain direct access to the street or sidewalk;
3. The previous use was a nonconforming use (e.g. not retail); and
4. The space has been vacant for a period of more than six months.
On November 4, 2013 the City Council discussed the Planning Board’s recommendation to support the
proposal and requested a public hearing be scheduled as soon as possible. Mr. Clifton referred to
questions he has received related to real estate offices. He clarified real estate offices are an allowed use
under this proposal.
Councilmember Fraley-Monillas asked Mr. Clifton to explain why real estate offices are an allowed use.
She visits Walnut Creek annually and finds it very walkable and inviting. Mr. Clifton commented Walnut
Creek has branded their core, The Walnut Street Collection. With regard to real estate offices, Mr. Clifton
explained some cities allow them and some do not; real estate offices are considered a walk-in type
business. The intent of this proposal is to allow open door, walk-in businesses in the core.
Mayor Earling opened the public participation portion of the public hearing.
Dave Page, Edmonds, described his plans eight years ago to move his real estate, mortgage, escrow and
building companies downtown first by leasing space in Old Milltown and later an offer to purchase Old
Milltown. He eventually did not purchase Old Milltown because the cost of remodeling was too high.
Had he purchased Old Milltown, his offices would be located there today.
Fred Gouge, Edmonds, a licensed real estate broker with Coldwell Banker at 5th & Main, explained
Coldwell Banker has a lot of walk-in clientele. They inform people about Edmonds, distribute maps,
support many community events, generate revenue, and spend thousands each month advertising and
marketing Edmonds. As a commercial broker, one of the properties he leased would no longer be an
allowed use. He encouraged the Council to consider the impact on property owners of changing the
allowed uses. He also commented on the effect moving service businesses to the upper floor stories or
outside the core would have on seniors as many of the second floors in downtown core buildings are not
ADA accessible.
Wayne Purser, Edmonds, a local realtor at Coldwell Banker Bain at 108 5th Avenue South, commented
their location downtown provides a sense of local community. As a real estate company, they provide
community knowledge for people buying and selling real estate and inform about market trends, local
schools, etc. They distribute approximately 2,000-3,000 maps of Edmonds downtown and waterfront
businesses. They also distribute the Guide to Edmonds, host a Halloween Extravaganza the Sunday before
Halloween that brings 150-200 people to Edmonds, Halloween pictures, Santa photos, and provide free
wall space for artists for the Third Thursday Art Walk. Many agents volunteer at community events
including manning the buses for the Taste of Edmonds, volunteer for non-profits, the Sister City
Commission, Edmonds Community Foundation, Floretum Garden Club Board, Petanque Club and
Edmonds in Bloom. For these reasons, he supported real estate offices as an allowed use in the downtown
core.
Greg Hoff, Edmonds, advised he attended Mr. Clifton’s informational meeting and was generally
supportive of the proposal. He commented on the importance of balancing the City’s needs with the needs
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and desires of property owners. Changing allowed uses via regulations is not necessarily fair to all
property owners who have invested a great deal in their income properties. He pointed out if the
regulations result in lower lease rates, it was similar to a tax on the property owner and an unintended
consequence. He agreed real estate offices were a walk-in, 24/7 Chamber of Commerce for the City. He
owns property in the BD1 zone that is leased to a real estate company; the 75 people who work there live,
work and play in Edmonds and in 2013 generated over $260 million in real estate transactions and $4.6
million in REET.
Don Hall, Edmonds, referred to a photograph he emailed to the Council of a bank that located in a large
retail space at the corner of 34th & Freemont, relaying his concern that could happen at 5th & Main in
Edmonds. He supported allowing real estate offices because they present an interesting storefront that
encourages pedestrians to walk in the core. He was opposed to allowing banks and/or insurance
companies in the retail core because they do not present an interesting storefront. He invited the Council
to consider how they wanted downtown to look, what they wanted to see in the storefronts and what
would encouraged them to walk in this 5-6 block area. He did not think services businesses located one
block outside the core on the ground level would be inconvenient. He thanked Councilmember Petso for
her emails regarding what businesses should be allowed.
Tom Sheehan, Edmonds, owner of 523 Main, said he was generally in favor of the concept. Five years
ago before he rented the space to The Fabric of Life, he rejected several proposals from service businesses
because that was not the type of business that belonged on Main Street. The Fabric of Life is leaving the
space and he is searching for another unique business to bring people to Edmonds. He supported the
concept of retail-type businesses on Main Street and 5th Avenue in the downtown core rather than service
businesses.
Bruce Witenberg, Edmonds, speaking as a citizen, expressed his support for economic vitality by
creating an Edmonds City Center that is economically strong, thriving, lively and social and said the
Council can create such as a center by supporting the Planning Board’s recommendation. The City’s
Economic Development Plan offers support for the Planning Board’s recommendations. This proposal
provides an opportunity for clustering and synergy as was described during Roger Brooks’ November
2012 presentation. The Planning Board and EDC unanimously support the concept of limiting office uses
on designated street frontages in the first 45 feet in the BD1 zone. He commented on the EDC’s field trip
to Kirkland where they observed the positive effects of limiting office uses on the ground floor in the
downtown core. He also commented on property owner’s interest in the concept at Mr. Clifton’s May 13
meeting with property owners. The proposal has been under consideration for over 2½ years; he urged the
Council to support the Planning Board’s recommendation.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
Councilmember Johnson expressed support for the concept as recommended by the Planning Board and
EDC.
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT STAFF TO WORK WITH MR. TARADAY TO PREPARE AN
ORDINANCE FOR FUTURE ACTION.
Councilmember Johnson explained she was on the Planning Board in March 2011 when this discussion
began. She thanked Mr. Clifton for his tenacity, patience and deliberative process. She pointed out the
proposal includes a recommendation to consider it again in a couple years and make adjustment if
necessary.
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Councilmember Fraley-Monillas referred to the public comment from members of the real estate
community and asked Mr. Clifton whether the proposal meets their needs. Mr. Clifton responded it will
meet their needs; the table in Attachment 1 indicates real estate offices are an allowed use.
Council President Buckshnis observed there are 12 businesses on the list that could eventually change.
She asked whether the reason some massage therapists were not on the list was due to their proximity to
the street. Mr. Clifton answered yes, the proposal applies only to the first 45 feet. Council President
Buckshnis agreed with the comments from Coldwell Banker realtors, noting when she visits different
cities, she often looks at the photographs of real estate for sale.
In response to Councilmember Fraley-Monillas’ comment, Mr. Clifton referred to a clarifying note on
page 8 of Attachment 1, that states, Open door businesses, e.g., real estate offices, banks (with tellers and
no drive throughs), nail and hair salons are allowed uses.
Councilmember Petso recalled at the November 4 Council meeting Mr. Clifton indicated the EDC did not
have a consensus with regard to real estate offices or banks. She supported reviewing this regulation
periodically to ensure it is serving the City’s needs. She referred to a December 26, 2013 article regarding
McCall, Idaho, that states, “Another recommendation of the new downtown plan is to eliminate
restrictions on professional offices on ground floors facing the street. The current restriction is intended to
encourage retail space facing the street but downtown offices are now considered sources of customers
for shops and restaurants.” She referred to the comments regarding ADA accessibility and property rights,
noting those are issues that should be monitored. Mr. Clifton referred to page 5 of Attachment 1 that
recommends a reevaluation of the ordinance within 2-3 years. He noted changes may not occur for some
time as it will depend on when a business space is vacated.
Councilmember Peterson was glad to see this proposal coming to fruition. He recognized the work done
by the Mr. Clifton, the Planning Board, EDC and Council. Although he was previously undecided about
allowing real estate offices, friends visiting from Sydney, Australia stopped at the real estate office to
pursue the photographs.
MOTION CARRIED UNANIMOUSLY.
16. DISCUSSION AND POTENTIAL ACTION ON ECC CHAPTER 2.10 REGARDING
CONFIRMATION AND DUTIES OF CITY OFFICERS
City Attorney Jeff Taraday reviewed the unresolved issue related to the minimum number of candidates
the Council wants to interview in Section 21.10.010.D (choices are shown in brackets):
The mayor shall appoint, subject to council confirmation, the appointive officers. The city council
shall interview the top [two][three] candidates for each position prior to the mayor’s appointment,
PROVIDED that the city council may waive the [two][three]-interview requirement by motion
[adopted by a majority plus one of the full council] and may opt to interview as few as [one
candidate][two candidates] for any vacant appointive office. The mayor’s appointments to all
other employee positions shall not be subject
Mr. Taraday explained the above section specifies the number of candidates the Council wants to require
the Mayor present for interview and, when there is a deviation from that requirement, whether the
deviation should be a majority vote or a majority plus one.
Councilmember Fraley-Monillas observed the prior wording of this section was three candidates. Mr.
Taraday answered the current code states, “the city council shall interview the top three candidates for
each position prior to the mayor’s final selection.” He pointed out in practice that has not happened; when
the Council’s practice does not match the code, the code needs to be changed.
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Councilmember Fraley-Monillas recalled during her four years on the Council, in the early years the
Council interviewed three candidates. She was uncertain how the Council began interviewing less than
three. Mr. Taraday answered the current code does not provide a procedure for the Council to waive the
three interview requirement.
Councilmember Fraley-Monillas observed there have been occasions when there are fewer than three
candidates for a position. She questioned how the code could require more interviews than the number of
candidates. Mr. Taraday answered that was the problem and the reason there needed to be a process for
deviating from the requirement in appropriate circumstances. Mayor Earling asked the difference between
applicants and candidates. For example there are 20 applicants for the Development Services Director;
likely not all of them will be candidates. Mr. Taraday answered a candidate is anyone applying for a
position. In the example Mayor Earling provided, the top three out of twenty would be interviewed. He
noted there may be instances when the Mayor will recommend the Council not interview three candidates.
The code should provide a way to deviate from the requirement without violating the code.
Council President Buckshnis recalled only one person was interviewed when the City hired former
Finance Director Shawn Hunstock, two when Ms. Hite was hired and three when Mr. Williams was hired.
Her concern in the past was the Council did not interview candidates, they only confirmed the Mayor’s
selection. She agreed with the code reflecting the Council’s direction on the number of candidates to be
interviewed and a waiver procedure.
Councilmember Fraley-Monillas recalled there were three applicants for the most recent Finance Director
position but only two candidates were referred to the Council for interview. Mayor Earling explained
three people were ranked; he would not have appointed one of the candidates and he made a decision not
to fly him in from out of state for an interview. Councilmember Fraley-Monillas did not agree with the
Council being in the interview process but if the Council is to affirm the appointment, there should be a
sufficient number to interview.
Councilmember Petso expressed support for retaining the requirement to interview three but allow a
waiver to two with a majority plus one of the full Council. That would allow conformance of practice to
the code while also ensuring, for the Council and the public, that there is a fair representation of the top
applicants for the job.
Councilmember Peterson observed there have not been three candidates interviewed for a number of
positions under different administrations. In the example Mayor Earling provided, two candidates were
far above the third; had the Council interviewed all three and selected number three, the Mayor would not
have hired that person. He reminded it is the Mayor’s job to do the hiring; the Council’s role is
confirmation. During the Public Safety & Personnel Committee’s discussions, his position was to have
the Council interview the top two or more candidates but to not limit the Mayor to two. He supported
code language that would allow that number to be reduced by a majority vote of the Council although he
was not opposed to requiring a super majority vote. He pointed out the Council refusing to interview only
one candidate for a critical director position and requiring the selection process to be restarted could be a
disservice to the City.
Councilmember Fraley-Monillas referred to the Council’s confirmation as a rubberstamp and asked why
the Council interviews candidates at all if the Council can only say yes or no and the Mayor makes the
final decision. Mr. Taraday answered confirmation is a significant power. He provided the example of
President Obama’s inability to appoint appellate court judges because the senate will not confirm because
of the filibuster. The Council has that same power to not confirm an appointment; the Mayor cannot hire
without the Council’s confirmation. He clarified this code section was about giving the Council
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flexibility; the Council could allow itself the flexibility of interviewing as few as one candidate and still
not confirm that appointment.
Councilmember Fraley-Monillas commented if it is a true confirmation process, it would be better to have
more choices than less. In her 30+ years of experience in government, the appointing authority
consistently had a choice of three top candidates. She supported the Council interviewing three
candidates.
Councilmember Peterson philosophically disagreed with Councilmember Fraley-Monillas. The Council
can choose not to confirm the Mayor’s appointment but if the Mayor presents three candidates for the
Council to interview, the Mayor is not obligated to hire the Council’s choice. Mayor Earling commented
two Councilmembers were included in the Finance Director interview panel and he planned to do the
same for the Development Services Director position.
Councilmember Johnson did not recall a formal confirmation vote for the Finance Director. Mayor
Earling advised there was, it was a 6-1 vote.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO ASK THE CITY ATTORNEY TO BRING BACK AN ORDINANCE FOR ADOPTION WHICH
INCLUDES BRINGING THE TOP THREE CANDIDATES AND ALSO THE PROVISION THAT
THE COUNCIL MAY WAIVE THE TOP THREE CANDIDATES BY VOTE OF A MAJORITY
PLUS ONE TO AS FEW AS TWO CANDIDATES.
Councilmember Bloom thanked Mayor Earling for including Councilmembers in the interview process
for the Finance Director. She explained the intent was to hire directors that can work with everyone. She
recognized the importance of the Council’s role in confirming an appointment, pointing out the Council
can discuss candidates in executive session. The motion is a good compromise to requiring that the
Council interview three candidates as it provides a procedure for waiving that requirement.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AMEND THE MOTION THAT THE COUNCIL MAY OPT TO INTERVIEW
AS FEW AS ONE OR TWO CANDIDATES FOR ANY VACANT APPOINTIVE OFFICE.
Councilmember Petso did not support the amendment, commenting if there were not at least two people
to interview, it was not fair to the Council or the public. It also did not provide the public or the Council,
other than the Councilmembers on the interview panel, an opportunity to consider the other candidates.
Councilmember Bloom did not support the amendment, commenting she did not understand the rationale
for interviewing one candidate in front of the public.
Council President Buckshnis commented candidates were not interviewed on camera. She asked whether
that needed to be included in the code. Mr. Taraday answered yes if that was the Council’s intent.
Councilmember Bloom clarified she was not suggesting that change.
Councilmember Fraley-Monillas said if the Council only interviewed one candidate there was no purpose
in having a confirmation process.
Councilmember Peterson clarified his amendment retained the language that a super majority vote of the
Council would be required to option to interview as few as one or two candidates.
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UPON ROLL CALL, THERE WAS A TIE VOTE (3-3), COUNCIL PRESIDENT BUCKSHNIS
AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could not vote to break the tie.
AMENDMENT FAILED (3-3).
VOTE ON THE MAIN MOTION CARRIED UNANIMOUSLY.
Mr. Taraday advised those were the only matters the Committee had not reached agreement on.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE WITH
THE REVISIONS IN THE PACKET TO CHAPTER 2.10 AND AS APPROVED TONIGHT.
For Councilmember Bloom Mr. Taraday read 2.10.010.C:
If, on occasion of a vacant appointive office, the mayor elects to propose a reorganization of the
appointive offices which would alter the specifications of the vacant appointive office, he shall
have sixty days from the date of the vacancy to introduce a reorganization proposal to the city
council along with any necessary accompanying budget amendment. If reorganization is
proposed, recruitment to fill the vacant appointive office may be postponed until after the city
council acts upon the reorganization proposal.
Mr. Taraday explained this section recognizes the possibility when a vacancy occurs the mayor may want
to use that as an opportunity to rethink how the structure of his administration. If the mayor is considering
reorganization, it would not make sense to immediately embark on recruitment.
Councilmember Bloom asked whether reorganization would eliminate the director position. Mr. Taraday
answered it could but it could also alter the job duties of the position or the structure of administration. He
noted changing a director’s duties requires Council action.
Councilmember Bloom pointed out the Development Services Director position was not budgeted and
there was no director for two years. She wanted to ensure that did not happen again. She asked whether
the proposed language would allow a position to be eliminated without coming to the Council’s attention.
Mr. Taraday answered a budget amendment is required to eliminate a position as all positions are defined
in the budget.
Councilmember Petso thanked Councilmember Bloom and Peterson for their work on these revisions.
She noted in addition to the issues discussed, there were a number of other revisions to Chapter 2.10.
MOTION CARRIED UNANIMOUSLY.
17. AUTHORIZE MAYOR TO SIGN CONTRACT TO AWARD BID FOR CITY PARK SPRAY
EQUIPMENT
Parks & Recreation Director Carrie Hite commented this would usually be presented to committee first;
she was presenting to the full Council due to the timeline for awarding the bid. Delaying this issue to the
January committee meeting would delay Council consideration until the third or fourth week on the
Consent Agenda; the equipment needs to be ordered mid-January. The proposed contract for the City Park
spray equipment is approximately $159,000, the amount in the original budget. She explained the play
area and the spray area equipment are being bid separately to avoid the contractor mark-up. The Council
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awarded a bid for the play area a few months ago and staff will return to Council next month for award of
the construction contract.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT FOR THE CITY
PARK SPRAY EQUIPMENT.
Councilmember Johnson commented Councilmembers often must balance competing priorities. She
referred to the $25,000 annual budget for water for the spray pad, expressing concern with the use of
water at the rate of $250/day assuming a 100 day season. She did not want to interrupt the project and
would have preferred this information had been presented at the beginning of the project. She asked Ms.
Hite to comment on the value of the project from a user standpoint and economic vitality. Ms. Hite
responded a spray park uses 50-150 gallons of water per minute to activate and add play value. Staff
worked with vendors to design a spray pad with equitable play value but that reduced water usage and
used low flow valves as well as different zones and activators.
Ms. Hite explained vendors were asked to design a spray pad that could be dialed down to 22 gallons per
minute. The $25,000 water usage in the 2014 budget is based on 22 gallons per minute for 10 hours per
day 7 days a week for 3 months in the summer. Spray pads across the nation attract many children,
families and teens; in this area spray pads see 500-600 people per day on a hot summer day. She
summarized the spray pad will attract not only Edmonds residents but people from outside the
community. City Park is a great location with parking and the capacity for a lot of people.
Ms. Hite displayed the original concept design of the spray pad area, explaining there are approximately
20 different components in the spray area. Vendors were asked to include three activators; when an
activator is pressed, the water flows. The water times out after 60 seconds and the activator must be
pushed again to active the water. One activator would turn on the entire spray pad; three activators turn on
the water by zone. The spray pad was designed with a toddler zone, a family zone and a teen zone. She
noted children can play in all the zones but zones save water by not turning on water in the entire spray
pad. There may be days the water flow can be increased to 60 gallons/minute and then turned back down
to 22 gallons/minute ; it will take a season for staff to determine the best balance.
Ms. Hite explained a water reuse system was also designed. She displayed an example of a water reuse
system, explaining water from the spray pad flows into a tank where it is filtered and stored for use for
irrigation, toilet flushing in City Park and a fill valve for the flower program truck. The spray pad
generates 22 gallons/minute or 13,200 gallons/day or 92,400 gallons/week if it is on from 10:00 a.m. to
8:00 p.m. She described water use in City Park:
Irrigation 83,000 gallons per week
Toilets 18,000 gallons per week
Flower Program 1,500 gallons per week
Total Water Usage 102,500 gallons/week
Spray Pad Generates 92,400 gallons/week
Councilmember Bloom asked whether the $25,000 per year will be recouped via water reuse. Ms. Hite
answered that is the goal. Councilmember Bloom inquired about the system to pump water to the toilets.
Ms. Hite advised the 60% design document has been submitted for building permits; the contractor is
working on 90% design. It is a very complicated system; when it reaches 90% design, she may return to
Council regarding to costs and water table issues at City Park.
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Councilmember Bloom asked how the toddlers, families and teens areas are designated. Ms. Hite
answered they are not signed. Toddlers can play in the teen area and teens can play in the toddler area,
etc. The play equipment in the toddler area is not exciting for teens. The spray pad was zoned so that
teens running and playing will not knock over toddlers. She acknowledged there will be some crossover.
Councilmember Fraley-Monillas commented there is a cost for a spray pad. Children love spray pads and
water and she anticipated it would be a great addition to the City and encourage people to visit Edmonds.
MOTION CARRIED UNANIMOUSLY.
18. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9 WITH DAVID
EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT
Public Works Director Phil Williams explained this $17,219 is the last piece of the design. He anticipated
going to bid in February, signing a contract in March, issuing notice to proceed in April and completing
construction in 2014. That schedule required this be presented to the full Council tonight rather that at
committee. He reviewed the scope of this supplemental agreement:
• Two new soil borings where the stormwater vault will be located in the middle of 84th Avenue
north of the Five Corners intersection to collect additional geotech information ($7,700)
• Additional design of water infrastructure ($8,700). All existing water infrastructure in the
footprint of the roundabout is being replaced.
• Incorporate geotech information into the final design ($4,000)
Mr. Williams summarized this brings the total of the design and right of way contract to approximately
$467,000.
Councilmember Bloom pointed out the agenda memo referred to Council action on supplemental
agreements 3, 4, 7 and 8, but nothing was said about 5 and 6. Mr. Williams commented a large, complex
project such as this starts with what is known and as the project matures, additional issues arise which
often require Council approval of additional resources. This will provide the final piece of the design
before advertising for bid in February. Mr. Williams reviewed the amounts of some of the supplemental
agreements: #1 - $2,320, #2 - $3,600, #3 - $53,400, #7 - $35,000; the others were fairly modest in size.
He noted the original contract included a management reserve that will be used to cover some of the
supplemental agreements.
Councilmember Petso asked whether the City could get out of the project at this point even with design
complete and if so, how much would it cost. Mr. Williams answered total for design and right-of-way is
approximately $680,000; approximately $482,000 is from grants. Councilmember Petso asked whether
the grant money would need to be repaid if the Council opted not to proceed with the project. Mr.
Williams answered if the Council could move forward with the project but chose not to, the grant funds
would need to be returned.
Council President Buckshnis expressed support for proceeding with the project, noting although some
people have complained, she has heard a great deal of support from residents in the neighborhood.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AUTHORIZE THE MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9
WITH DAVID EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT.
MOTION CARRIED UNANIMOUSLY.
19. MAYOR'S COMMENTS
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Mayor Earling commented on the regional undertaking of the machinists approving the 777X contract. He
expressed appreciation for the compromises the machinists made, recognizing the contract is a
monumental step forward for the state economically as well as securing long term jobs. He explained a
majority of mayors in Snohomish County signed a letter requesting reconsideration of the original vote.
He recognized the leadership of Everett Mayor Stephenson, Snohomish County Executive John Lovick
and Governor Jay Inslee. He noted although there is little industry in Edmonds related to Boeing, the
contract is incredibly important to Edmonds residents who are employed by Boeing as well as Edmonds
businesses.
Mayor Earling wished everyone a Happy New Year and expressed his hope the Council could work
effectively during this next year.
20. COUNCIL COMMENTS
Student Representative Thea Ocfemia congratulated Councilmembers Buckshnis and Johnson on their
elections as Council President and Council President Pro Tem.
Councilmember Peterson wished everyone a Happy New Year and looked forward to a productive 2014.
Council President Buckshnis relayed Senior Executive Council Assistant Jana Spellman will distribute
committee assignments tomorrow. She requested Councilmembers identify 2-3 goals they wanted to
champion this year. Goals she was interested in pursuing include the sign code and the marsh. The City
received a $200,000 grant from the Salmon Recovery Funding Board for daylighting Willow Creek. She
wished everyone a Happy New Year.
Councilmember Johnson wished everyone a Happy, Healthy and Prosperous New Year.
Councilmember Fraley-Monillas commented she was bothered by the events that occurred tonight; it was
not about her being Council President or not. The Council had the ability to put in place an interim
Council President until a seventh Councilmember could be appointed and weigh in on this important
Council decision. Although this was legal according to the City Attorney, the concept of separation of
powers is a foundation of government in this country. Most amazing to her was to have expected a fair
decision to be made by mayor who actively participated, supported, financed and appeared in ads for her
opponent during a campaign two months ago. Although some may call this politics, she found it a breach
of democracy.
21. ADJOURN
With no further business, the Council meeting was adjourned at 9:57 p.m.
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EDMONDS CITY COUNCIL SUMMARY MINUTES
January 7, 2014
The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Kristiana Johnson, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Thea Ocfemia, Student Representative
STAFF PRESENT
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Roger Neumaier, Finance Director
Carrie Hite, Parks & Recreation Director
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
2. CONVENE IN EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING PER RCW
42.30.140(4)(b)
At 6:37 p.m., Mayor Earling announced that the City Council would meet in executive session regarding
collective bargaining per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last
approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials
present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas,
Buckshnis, Peterson, Petso and Bloom. Others present were City Attorney Jeff Taraday, Police Chief Al
Compaan, Assistant Police Chief Jim Lawless, and City Clerk Scott Passey. The executive session
concluded at 6:48 p.m.
Mayor Earling reconvened the regular City Council meeting at 7:03 p.m. and led the flag salute.
3. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS
Snohomish County Councilmember Stephanie Wright administered the oath of office to Councilmember
Fraley-Monillas.
Mayor Earling administered the oath of office to Councilmembers Peterson and Johnson.
4. APPROVAL OF AGENDA
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COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
5. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON,
TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda
items approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 17, 2013
B. APPROVAL OF CLAIM CHECKS #206030 THROUGH #206167 DATED DECEMBER
19, 2013 FOR $504,268.61 AND CLAIM CHECKS #206168 THROUGH #206316 DATED
DECEMBER 31, 2013 FOR $1,166,526.79. APPROVAL OF PAYROLL DIRECT
DEPOSIT AND CHECKS #60710 THROUGH #60724 FOR $446,416.70, BENEFIT
CHECKS #60708, #60725 THROUGH #60731 AND WIRE PAYMENTS OF $191,180.66
FOR THE PERIOD DECEMBER 1, 2013 THROUGH DECEMBER 15, 2013. APPROVAL
OF PAYROLL DIRECT DEPOSIT AND CHECKS #60732 THROUGH #60745 FOR
$453,567.56, BENEFIT CHECKS #60746 THROUGH #60757 AND WIRE PAYMENTS
OF $376,791.95
C. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KYLE
BLACKWELL ($1,172.81), JACK LANUM (AMOUNT UNDETERMINED), AND
CLAIRE HEDMAN ($1,791.12)
D. APPROVAL OF WSLCB DECEMBER 2013 LIQUOR LICENSE RENEWALS
E. RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR HER SERVICE
AS COUNCIL PRESIDENT
F. APPROVAL OF BOND COUNSEL CONTRACT FOR AUTHORIZED REFUNDING OF
UTGO BONDS
G. AUTHORIZATION FOR MAYOR TO EXECUTE CONTRACT WITH PIONEER
CABLE, INC. IN THE AMOUNT OF $201,598 FOR THE CITYWIDE SAFETY
IMPROVEMENTS PROJECT AND AUTHORIZE A $22,400 MANAGEMENT
RESERVE FOR CHANGES OR UNFORESEEN CONDITIONS DURING
CONSTRUCTION
6. SELECTION OF COUNCIL PRESIDENT FOR 2014
Mayor Earling read the procedures for election of the Council President.
Councilmember Petso outlined her rationale for not using a voice vote to select the Council President and
suggested that the Council use a ballot method instead.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
ELECT THE COUNCIL PRESIDENT FOR 2014 BY BALLOT. UPON ROLL CALL, THERE
WAS A TIE VOTE (3-3), COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, PETSO AND
VOTING YES; AND COUNCILMEMBERS BUCKSHNIS, JOHNSON, AND PETERSON
VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie.
MAYOR EARLING VOTED NO, AND THE MOTION FAILED (3-4).
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COUNCILMEMBER PETSO NOMINATED ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014.
COUNCILMEMBER PETERSON NOMINATED DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014.
There were no further nominations.
Councilmembers Petso and Peterson spoke in support of their respective nominees, Councilmembers
Fraley-Monillas and Buckshnis. Councilmember Bloom relayed her reasons for supporting
Councilmember Fraley-Monillas as Council President.
UPON ROLL CALL, NOMINATION OF ADRIENNE FRALEY-MONILLAS FOR THE
POSITION OF COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3);
COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES;
COUNCILMEMBERS BUCKSHNIS, JOHNSON AND PETERSON VOTING NO.
UPON ROLL CALL, NOMINATION OF DIANE BUCKSHNIS FOR THE POSITION OF
COUNCIL PRESIDENT FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BUCKSHNIS, JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS BLOOM,
FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could vote to break the tie and Mayor Earling provided brief
comments.
MAYOR EARLING VOTED IN FAVOR OF DIANE BUCKSHNIS, AND THE NOMINATION OF
DIANE BUCKSHNIS FOR THE POSITION OF COUNCIL PRESIDENT FOR 2014 CARRIED (4-
3).
City Clerk Scott Passey announced Diane Buckshnis was elected Council President for a one year term
ending with the first meeting in 2015.
7. SELECTION OF COUNCIL PRESIDENT PRO TEM FOR 2014
COUNCILMEMBER FRALEY-MONILLAS NOMINATED LORA PETSO FOR THE POSITION
OF COUNCIL PRESIDENT PRO TEM FOR 2014.
COUNCIL PRESIDENT BUCKSHNIS NOMINATED KRISTIANA JOHNSON FOR THE
POSITION OF COUNCIL PRESIDENT PRO TEM FOR 2014.
There were no further nominations.
UPON ROLL CALL, NOMINATION OF LORA PETSO FOR THE POSITION OF COUNCIL
PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING YES; COUNCIL PRESIDENT
BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING NO.
There was brief discussion about seniority and qualifications for nomination.
UPON ROLL CALL, NOMINATION OF KRISTIANA JOHNSON FOR THE POSITION OF
COUNCIL PRESIDENT PRO TEM FOR 2014 RESULTED IN A TIE VOTE (3-3); COUNCIL
PRESIDENT BUCKSHNIS AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING
YES; COUNCILMEMBERS BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
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Mr. Taraday advised Mayor Earling could vote to break the tie.
MAYOR EARLING VOTED IN FAVOR OF KRISTIANA JOHNSON, AND THE NOMINATION
OF KRISTIANA JOHNSON FOR THE POSITION OF COUNCIL PRESIDENT PRO TEM FOR
2014 CARRIED (4-3).
City Clerk Scott Passey announced Kristiana Johnson was elected Council President Pro Tem for a one
year term ending with the first meeting in 2015.
8. APPOINTMENT OF COMMITTEE REPRESENTATIVES FOR 2014
Council President Buckshnis read the Council committee appointments for 2014 and advised that the
Finance Committee meetings will be moved back to the Jury Room.
9. RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY
HEALTH DISTRICT BOARD
COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
PETERSON, TO ADOPT RESOLUTION 1311, APPOINTING COUNCILMEMBER FRALEY-
MONILLAS TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD. MOTION
CARRIED UNANIMOUSLY.
10. RESOLUTION APPOINTING A REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH
COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO APPROVE RESOLUTION 1312, APPOINTING MAYOR EARLING AS THE
REPRESENTATIVE AND COUNCIL PRESIDENT BUCKSHNIS AS THE ALTERNATE TO THE
SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION.
MOTION CARRIED UNANIMOUSLY.
11. AUDIENCE COMMENTS
Jim Hendricks, Edmonds, a resident on Sunset Avenue, urged the Council to consider further discussion
and changes to the proposed Sunset Avenue Walkway Project.
Dave Page, Edmonds, expressed concern with the dissention on the Council and hoped they could work
together for a better Edmonds.
12. PRESENTATION OF RESOLUTION THANKING COUNCILMEMBER LORA PETSO FOR
HER SERVICE AS COUNCIL PRESIDENT
Councilmember Buckshnis presented Resolution 1310 thanking Councilmember Petso for her service as
Council President during 2013. Councilmember Petso accepted the resolution and thanked everyone who
assisted during her term as Council President.
13. UPDATE FROM THE EDMONDS SISTER CITY COMMISSION
Michelle Van Tassell, Chair, Sister City Commission (SCC), introduced Michelle Rockstead, SCC
Student Representative, and highlighted 2013 SCC activities. She discussed the organization, programs,
accomplishments, and various planning and outreach efforts. She outlined the activities associated with
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the 37-member delegation from Hekinan, Japan, which marked the 25-year anniversary of Sister City
relationship. She concluded by outlining 2014 planning efforts.
The Council and Mayor spoke favorably about the organization and activities, including the Hekinan
delegation visit. They thanked Ms. Van Tassell for the SCC cultural exchange efforts on behalf of the
City. Ms. Rockstead explained her recruitment and outreach plans to get more people involved. Ms. Van
Tassell concluded by recognizing the Commissioners, including Beth Ferman and Kay Vreeland in the
audience.
14. PLANNING BOARD QUARTERLY REPORT
Planning Board Member Val Stewart advised she is the outgoing Vice Chair; Todd Cloutier is the 2014
Chair and Neil Tibbott is the Vice Chair.
Ms. Stewart briefly described the purpose of the Planning Commission, which is to serve in an advisory
capacity to the Mayor and City Council in regional and local planning issues and forwards
recommendations to the City Council for consideration. Ms. Stewart provided highlights of recent
meetings and issues, including:
1. Public Hearing on Capital Facilities Plan (CFP) Element update for 2014-2019 to City’s
Comprehensive Plan and the Capital Improvement Program for 2014-2019 (9/25/13).
2. Work session and public hearing on whether to include a definition of “reasonable economic” use
within the City’s Critical Area Regulations (9/25/13, 11/13/13).
3. Two work sessions on proposed amendments to Title 23 of the Edmonds Community
Development Code to bring the Critical Area Regulations into consistency with Best Available
Science (9/25/13, 11/13/13).
4. Public Hearing on proposal to limit certain office uses from locating in business spaces along
designated ground floor street frontages within the Downtown Business (BD1-Downtown Retail
Core) Zone (10/9/13).
5. Study session and public hearing regarding AT&T Mobility and the Busch Law Firm’s
application to amend the Edmonds Community Development Code (10/9/13, 12/11/13).
6. Discussion on potential issues related to I-502 (Cannabis) implementation in Edmonds (10/913).
7. Park Update Report (10/23/13)
8. Reviewed Park Naming Policy (10/23/13)
9. Two Work sessions on Westgate plan and form based code. (11/13/13, 12/11/13)
Ms. Stewart concluded her presentation by thanking staff, the Council, the Mayor, and citizens for their
time and dedication to the planning effort.
Councilmembers expressed their appreciation for the work of the Planning Board.
15. PUBLIC HEARING AND POSSIBLE ACTION ON PLANNING BOARD RECOMMENDATION
TO LIMIT CERTAIN OFFICE USES FROM LOCATING IN BUSINESS SPACES ALONG
DESIGNATED GROUND FLOOR STREET FRONTAGES WITHIN DOWNTOWN BUSINESS
(BD1 - DOWNTOWN RETAIL CORE) ZONE (FILE NO. AMD20130013)
Community Services/Economic Development Director Stephen Clifton explained this proposal to limit
certain office uses (primarily by appointment businesses) along designated ground level street frontages,
the first 45 feet measured from the sidewalk or open space (plaza/park, etc.) within the Edmonds
Downtown Core or BD1 Zone.
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Mr. Clifton referred to information provided in the packet and explained that most downtown land use
goals and strategies include the following four prominent themes: 1) A Central Gathering Place; 2) Sense
of Place; 3) Connectivity; and 4) Density. He explained that to achieve these objectives, the City needs a
vibrant open door retail/service core that helps advance economic development/vitality, public safety,
housing, business, and tourism. He described the features of a downtown that help achieve the stated
objectives, including a strong retail/restaurant/gallery/entertainment core, open door service uses, a mix
of uses, clustering, and “festival retail”. Mr. Clifton referred to the 20 ingredients of an outstanding
downtown cited by Mr. Brooks and highlighted elements that tie directly to this proposal.
Continuing, Mr. Clifton highlighted significant milestones in the chronology and discussed the
implications of the proposal and any potential effect on existing or future businesses. He outlined the
Planning Boards recommendations and addressed past Council questions and public hearings on the
proposal. Tonight’s public hearing is a culmination of the public process to date. Mr. Clifton referred to
questions he has received and clarified that real estate offices are an allowed use under this proposal
because they are considered a walk-in business. The intent of this proposal is to allow open door, walk-in
businesses in the core.
Mayor Earling opened the public participation portion of the public hearing.
Dave Page, Edmonds, described his plans eight years ago to move his businesses downtown to Old
Milltown; however, remodeling costs prevented that from occurring.
Fred Gouge, Edmonds, real estate broker with Coldwell Banker at 5th & Main, urged the Council to
consider the impacts the proposal will have on walk-in clientele, leases, and ADA accessibility due to
moving businesses to upper floors.
Wayne Purser, Edmonds, realtor at Coldwell Banker Bain at 108 5th Avenue South, spoke of the many
services and benefits that their downtown location provides to the community, including participation in
many local events.
Greg Hoff, Edmonds, BD1 zone property owner, commented on the importance of balancing the City’s
needs with the needs of property owners, adding that changing allowed uses would not necessarily be fair
to all property owners.
Don Hall, Edmonds, supported real estate offices in the downtown core but did not support allowing
banks and/or insurance companies because they do not present an interesting storefront.
Tom Sheehan, Edmonds, owner of 523 Main, supported the concept of retail-type businesses on Main
Street and 5th Avenue in the downtown core rather than service businesses.
Bruce Witenberg, Edmonds, urged the Council to support the Planning Board recommendation, which
supports economic vitality by creating an Edmonds City Center that is economically strong, thriving,
lively and social.
Hearing no further comment, Mayor Earling closed the public participation portion of the public hearing.
COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT STAFF TO WORK WITH MR. TARADAY TO PREPARE AN
ORDINANCE FOR FUTURE ACTION.
The Council thanked staff, the Planning Board members and citizens for their work on this proposal. Mr.
Clifton responded to Council questions and clarified that the proposal meets the needs of the real estate
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community. Responding to Councilmember Petso, he noted that real estate offices, banks, ADA
accessibility and property rights are all issues that will be monitored per the recommended reevaluation.
He noted changes may not occur for some time as it will depend on when a business space is vacated.
MOTION CARRIED UNANIMOUSLY.
16. DISCUSSION AND POTENTIAL ACTION ON ECC CHAPTER 2.10 REGARDING
CONFIRMATION AND DUTIES OF CITY OFFICERS
City Attorney Jeff Taraday reviewed the unresolved issue related to the minimum number of candidates
the Council wants to interview in Section 21.10.010.D. He explained that the section specifies the number
of candidates the Council wants to require the Mayor present for interview and, when there is a deviation
from that requirement, whether the deviation should be a majority vote or a majority plus one. The code
currently specifies “the city council shall interview the top three candidates…”, however, the Council has
not always followed the code.
The Council asked questions and discussed the issue in detail. Councilmembers recalled past experience
and discussed what the process should be if there are fewer than three top candidates for a given position.
There were comments in favor of requiring two candidates and comments in favor of three candidates, as
well as comments about a waiver provision which would provide flexibility for changing the requirement
as needed. The Mayor discussed the distinction between applicants and candidates, adding there may be
instances when he would not recommend the Council interview three candidates. There was also
discussion regarding the distinction between Council confirming a candidate and the Mayor hiring an
employee. Responding to questions, Mr. Taraday affirmed that confirmation is not an insignificant power
of the Council; the Mayor cannot hire without the Council’s confirmation. He clarified this code section
was about giving the Council flexibility; the Council could allow itself the flexibility of interviewing as
few as one candidate and still not confirm that appointment.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS,
TO ASK THE CITY ATTORNEY TO BRING BACK AN ORDINANCE FOR ADOPTION WHICH
INCLUDES BRINGING THE TOP THREE CANDIDATES AND ALSO THE PROVISION THAT
THE COUNCIL MAY WAIVE THE TOP THREE CANDIDATES BY VOTE OF A MAJORITY
PLUS ONE TO AS FEW AS TWO CANDIDATES.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AMEND THE MOTION THAT THE COUNCIL MAY OPT TO INTERVIEW
AS FEW AS ONE OR TWO CANDIDATES FOR ANY VACANT APPOINTIVE OFFICE.
Councilmembers provided their reasons for supporting or opposing the amendment.
UPON ROLL CALL, THERE WAS A TIE VOTE (3-3), COUNCIL PRESIDENT BUCKSHNIS
AND COUNCILMEMBERS JOHNSON AND PETERSON VOTING YES; COUNCILMEMBERS
BLOOM, FRALEY-MONILLAS, AND PETSO VOTING NO.
Mr. Taraday advised Mayor Earling could not vote to break the tie.
AMENDMENT FAILED (3-3).
VOTE ON THE MAIN MOTION CARRIED UNANIMOUSLY.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO DIRECT THE CITY ATTORNEY TO PREPARE AN ORDINANCE WITH
THE REVISIONS IN THE PACKET TO CHAPTER 2.10 AND AS APPROVED TONIGHT.
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Responding to a question from Councilmember Bloom, Mr. Taraday clarified that ECC 2.10.010.C.
recognizes the possibility that the mayor may want to use a vacancy as an opportunity to restructure his
administration. If the mayor is considering reorganization, it would not make sense to immediately
embark on recruitment. There was brief discussion regarding job descriptions, director’s duties and
budget amendments.
MOTION CARRIED UNANIMOUSLY.
17. AUTHORIZE MAYOR TO SIGN CONTRACT TO AWARD BID FOR CITY PARK SPRAY
EQUIPMENT
Parks & Recreation Director Carrie Hite explained the need to award this contract now due to extended
lead time on ordering. The proposed contract for the City Park spray equipment is approximately
$159,000, the amount in the original budget. She explained the play area and the spray area equipment are
being bid separately to avoid the contractor mark-up.
COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACT FOR THE CITY
PARK SPRAY EQUIPMENT.
Ms. Hite responded to Council questions regarding the cost and amount of water usage, park usage, and
the design and components of the spray area. She noted that spray pads could be dialed down to fewer
gallons per minute depending on usage. She also commented on factors affecting the number of users per
day. She described the spray pad design and explained the functions of the water reuse system. She said
the goal is to recoup the $25,000 per year via water reuse. She also responded to questions regarding the
pump system for the toilets as well as the toddler, family and teen area designations.
MOTION CARRIED UNANIMOUSLY.
18. AUTHORIZATION FOR MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9 WITH DAVID
EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT
Public Works Director Phil Williams reviewed the scope of the supplemental agreement, noting that this
is the last piece of the design phase. He summarized that the proposed changes brings the total of the
design and right of way contract to approximately $467,000.
Councilmember Bloom pointed out that the Council has already approved several prior agreements which
have changed the scope and cost of the project. Mr. Williams responded that changes are not uncommon
for complex capital projects for which there is uncertainty at the beginning. He reviewed the amounts of
some of the supplemental agreements, adding that the original contract included a management reserve to
cover some supplemental agreements.
Councilmember Petso asked about the costs associated with cancelling the project in the design phase and
if grant money would need to be repaid. Mr. Williams outlined that the total for design and right-of-way
is approximately $680,000. If the City chooses not to proceed, it must return approximately $482,000 in
grant funding.
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCIL PRESIDENT
BUCKSHNIS, TO AUTHORIZE THE MAYOR TO SIGN SUPPLEMENTAL AGREEMENT #9
WITH DAVID EVANS & ASSOCIATES FOR THE FIVE CORNERS ROUNDABOUT PROJECT.
MOTION CARRIED UNANIMOUSLY.
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19. MAYOR'S COMMENTS
Mayor Earling commented on the importance of the Boeing 777X machinist contract to the City and
region. He recognized the leadership of Everett Mayor Stephenson, Snohomish County Executive John
Lovick and Governor Jay Inslee.
20. COUNCIL COMMENTS
Council President Buckshnis commented on Council committee assignments and the goals she wishes to
pursue, including the sign code and the marsh. She added that the City received a $200,000 grant for
daylighting Willow Creek.
Councilmember Fraley-Monillas expressed concern that the Council did not consider waiting to select a
permanent Council President until a new Councilmember was appointed and could participate in the
process. She felt that even though the Mayor’s vote was legal, it was undemocratic.
21. ADJOURN
With no further business, the Council meeting was adjourned at 9:57 p.m.
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FINANCE COMMITTEE MEETING MINUTES
March 11, 2014
Councilmembers Present Staff Present
Councilmember Lora Petso Sarah Mager, Accounting Supervisor
Councilmember Kristiana Johnson Deb Sharp, Accountant
Councilmember Fraley-Monillas Phil Williams, Public Works Director
Leif Bjorback, Building Official
Public Present Rob English, City Engineer
Ron Wambolt Jeannie Dines, Recorder
Bruce Witenberg
Councilmember Petso called the meeting to order at 7:03 p.m.
A. 2014 January Budgetary Financial Report
Ms. Mager pointed out the report now includes the comparison of revenue and expenses to the prior
year for the utility funds. The beginning fund balance numbers are preliminary and will be updated
when the financial statements are completed. Ms. Mager and Ms. Sharp responded to Council
questions. Ms. Mager will research and email committee members regarding increased amusement
games revenue, increased Woodway law protection revenue, miscellaneous General Fund revenue
and revenue from the Comcast franchise agreement in 2013.
Action: Schedule on Consent Agenda
B. March 2014 Budget Amendment Ordinance
Mr. English, Mr. Williams, Mr. Bjorback and Ms. Sharp reviewed the budget amendments in detail and
responded to committee members’ questions. Several of the amendments were to carry-forward
funds approved by Council in 2013 that will be expended in 2014. Committee members requested
additional information/research on several amendments including:
• Re-instatement of Vacated Position (Street Department, Public Works)
• Construction Inspection – Swedish Hospital Utilities (Public Works)
• 2013 SS Replacement Project (Public Works)
• Connected Sumps on 238th to Hickman Park (Public Works – Engineering)
• Building Professional Services (Development Services)
Finance staff was asked to provide a memo highlighting expenditures that had not previously been
approved by Council. During Committee Reports at the March 18 meeting, committee members will
encourage Councilmembers to review the budget amendment prior to the March 25 meeting.
Action: Schedule for full Council March 25 with memo from Finance highlighting expenditures not
previously approved by Council.
C. Review Cost to Have Minutes of Committee Meetings Taped and Transcribed
Committee members discussed a proposal to record the Parks, Planning & Public Works Committee
and Personnel & Public Safety Committee meetings and have minutes transcribed from the recording.
A question was raised regarding the practice of reporting on committee meetings at the end of the
Council meeting when the Council has already action on most of the items discussed by the
committee.
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Action: Obtain further information regarding the cost of transcribing committee meetings and continue
discussion at the April Finance Committee meeting.
D. Public Comments
Ron Wambolt, Edmonds, referred to the 2014 January Budgetary Financial Report that showed the
Finance Department was over-budget by $54,000. Councilmember Petso offered to email staff. Mr.
Wambolt noted many cities take public comment at the beginning and end of their meetings.
Bruce Witenberg, Edmonds, asked whether the Finance Committee planned to make a
recommendation to the City Council with regard to the announcement of litigation settlements and
settlement of claims. He also questioned the verbiage used to describe the purpose of executive
sessions, and requested when specific litigation is being discussed, it be identified. He requested the
Council report when there are significant developments with regard to litigation such as trial dates,
judgments, etc. Councilmember Petso advised there will be change in the practice of announcing
settlements.
Adjournment – The meeting adjourned at 9:03 p.m.
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AM-6738 1. G.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted By:Scott Passey
Department:City Clerk's Office
Review Committee: Finance Committee Action: Approve for Consent Agenda
Type: Action
Information
Subject Title
Application for a Concession Agreement between the City of Edmonds and Dean Parmenter/Hot
Diggity Dog.
Recommendation
It is recommended that the Council Committee consider the additional information provided by
staff regarding insurance coverage. If the Committee determines that the Concession Agreement
should be approved, it should establish and approve the monthly fee for the use of the
right-of-way as well as the insurance amount.
Previous Council Action
In 2004, the City Council adopted modifications to regulations governing street vendors. The
regulations required street vendors to have a mobile vending cart capable of being pushed by a
single person that could be easily moved and not permanently located on city right-of-way.
On September 18, 2006, the City Council adopted Ordinance No. 3604 which allowed for
Concession Agreements to be entered into for the lease of public right-of-way space. Since
November 2006, the City Council has approved and renewed Concession Agreements with
various vendors for the subject site, including Milltown Pizza and Shorts ‘N Slippas.
The City Council held a public hearing on April 1, 2014 and received comment on the
Concession Application. The Council requested that staff research past Concession Applications
to check consistency regarding the aggregate amount of insurance coverage required.
Narrative
The attached Application for a Concession Agreement was submitted by Dean Parmenter of Hot
Diggity Dog. The applicant proposes to sell specialty hot dogs, chips, and drinks (bottled water
and sodas) on City right-of-way located at James Street immediately east of the ferry holding
lanes and adjacent to the SR104 park. The application has been reviewed by the Parks and
Recreation Director, Development Services Director, Public Works Director and City Attorney.
No concerns were raised.
Previous users of this site paid a monthly lease rate of approximately $100 for the use of the
right-of-way. If approved, a rate needs to be established for the current applicant. The City Code
requires that the applicant obtain a Street Use Permit (Engineering Division) City Business
License (City Clerk's Office), Snohomish County Health District approval, and a Certificate of
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License (City Clerk's Office), Snohomish County Health District approval, and a Certificate of
Insurance.
Attached as Exhibit 1 is the application submitted by Dean Parmenter/Hot Diggity Dog. Attached
as Exhibit 2 is Edmonds City Code Chapter 4.04, Concession Agreements, which states that
Concession Agreements may be granted at the sole discretion of the City Council. Attached as
Exhibit 3 is the proposed new Concession Agreement prepared by the City Attorney's
Office. The monthly lease amount is proposed at $100.00 plus a leasehold excise tax in the
amount of $12.84 for a total of $112.84.
In 2006, the City Council adopted a concession code stating that "The lessee shall provide proof
of insurance in a minimum of $1,000,000 per occurrence and $5,000,000 in the aggregate,..."
(ECC 4.04.030(C), Ordinance 3604). However, between 2006 and 2011, adopted concession
agreements required $1 million per occurrence and $2 million in the aggregate. On July 13, 2011,
the City approved a concession agreement with Shorts 'N Slippas (dba Da Hula Hut) which
required a $1M/$5M amount per City code, but the certificate provided with the application
reflected the lower $1M/$2M amount. After the City requested an updated certificate of
insurance reflecting the required amount of coverage, the owner provided notice of intent to
terminate the agreement. The concession agreement was terminated on or before December 30,
2011.
In 2012, the City Council amended the code as follows: "The lessee shall provide proof of
insurance in a minimum of $1,000,000 per occurrence and $5,000,000 in the aggregate, or as
recommended by the Washington Cities Insurance Authority,..." (ECC 4.04.030(C), Ordinance
3869). Staff in the City Attorney's office consulted with WCIA in February 2014 and they agreed
that a $2 million aggregate amount for this type of mobile vending unit is appropriate. However,
the WCIA also reports that food-borne illness claims are increasing.
Attachments
Exhibit 1 - Concession App
Exhibit 2 - ECC Chapter 4.04
Exhibit 3 - Draft Concession Agreement
Form Review
Inbox Reviewed By Date
Mayor Dave Earling 04/02/2014 10:33 AM
Finalize for Agenda Scott Passey 04/02/2014 03:03 PM
Form Started By: Scott Passey Started On: 04/01/2014 10:40 PM
Final Approval Date: 04/02/2014
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EDMONDS CITY CODE
CHAPTER 4.04
CONCESSION AGREEMENTS
Sections:
4.04.010 Concession agreements.
4.04.020 Concession agreements on public property.
4.04.030 Leases of public right-of-way.
4.04.040 Exemptions.
4.04.010 Concession agreements.
A concession agreement is a lease of public property or city right-of-way. Decisions to lease city property
or public right-of-way are legislative decisions to be granted at the sole discretion of the city council.
By way of illustration and not limitation, a concession agreement may provide for the lease of public
property or right-of-way for private use to vend food, beverages, or merchandise, provide classes or other
forms of instruction for a fee or other valuable consideration, rent bicycles, roller skates, fishing
equipment or other uses which the city council, in its sole discretion, believes are consistent with the
public’s full use and enjoyment of park, public property or right-of-way, or enhance the general
atmosphere of the community. [Ord. 3869 § 1, 2012; Ord. 3604 § 1, 2006].
4.04.020 Concession agreements on public property.
A. “Public property” shall mean any property in fee by the city of Edmonds.
B. Concession agreements may be granted at the sole discretion of the city council from time to time as it
deems appropriate, with the exception that the mayor shall have the discretion to grant certain seasonal
concession agreements, subject to the limitations set forth in subsection (D) of this section. The revenue
from the lease of public property shall accrue to the general fund; provided, however, that concession
agreements for lease of property owned, purchased or utilized by a utility or other special purpose fund
shall accrue to that fund.
C. Such agreements shall be approved by the city council in a form created and approved by the city
attorney. The lessee shall provide proof of insurance in a minimum of $1,000,000 per occurrence and
$5,000,000 in the aggregate, or as recommended by the Washington Cities Insurance Authority, and shall
fully indemnify and hold harmless the city, its officers, agents, employees and volunteers.
D. Concession agreements relating to park property shall comply in all respects with the park plan
adopted as a part of the city’s comprehensive plan. A concession agreement shall be approved only if, at
the determination of the parks and recreation director, it is in line with the goals and objectives of that
plan, and is appropriate for the particular park(s) in which the concession is to be located. Seasonal
concession agreements, which are defined as those under which the vendor operates the concession
only during the annual high season (usually May through September), may be granted by the mayor
without city council approval or public hearing requirements. Seasonal concession agreements may be
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located in regional or community parks only, as defined in the park plan, and are subject to annual review
and approval by the mayor and the parks and recreation director prior to renewal.
E. Concession agreements relating to city property other than city park property shall be approved only
after a public hearing. Notice of the public hearing shall be posted at the site sought for lease by a
concessionaire. Concession agreements for city park property are not subject to public hearing
requirements. [Ord. 3869 § 1, 2012; Ord. 3604 § 1, 2006].
4.04.030 Leases of public right-of-way.
A. “Public right-of-way” shall mean property held for street or alley purposes and shall typically be limited
to unopened city right-of-way. The lease of public right-of-way developed for street purposes shall
incorporate applicable terms from the street use provisions of Chapter 18.70 ECDC.
B. Any concession agreement for the lease of unopened street right-of-way shall confer no vested right
on the lessee. Any concession or lease agreement drafted by the city attorney shall provide that it may be
terminable at the will of the city council with or without cause. On termination, a pro-rated portion of the
lease payment shall be returnable to the concessionaire or lessee.
C. The lessee shall provide proof of insurance in a minimum of $1,000,000 per occurrence and
$5,000,000 in the aggregate and shall fully indemnify and hold harmless the city, its officers, agents,
employees and volunteers. [Ord. 3607 § 1, 2006; Ord. 3604 § 1, 2006].
4.04.040 Exemptions.
Persons leasing property from the city through a concession agreement shall obtain a city business
license. The use of property leased under a concession agreement shall be consistent with the uses
permitted in the adjacent zone. “Adjacent zone” means that zoning, other than public zoning or right-of-
way designation, which is closest to the area leased. In the event that differing zones are equidistant from
the leased property, the more restrictive use provisions of an adjacent zone shall be applied. [Ord. 3604 §
1, 2006].
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CONCESSION AGREEMENT
COMES NOW, the City of Edmonds, Washington, a municipal corporation
(hereinafter “City”) and Hot Diggity Dog (hereinafter “Concessionaire”) under the terms
and conditions set forth herein:
1. Statement of Purpose. The purpose of this Concession Agreement is to
authorize the temporary use as described herein of the unopened right of way of James
Street immediately east of the ferry holding lanes. This Concession Agreement is a
legislative action of the Council, and as provided herein, may be terminated by the
Council at any time. The Concessionaire is authorized to use the location to sell food and
beverages other than alcoholic beverages. Nothing herein shall be interpreted to relieve
the Concessionaire of obtaining the approval of any necessary state or local entity,
including requirements to obtain business and street use permits as referenced in this
Agreement.
2. Premises. This Concession Agreement authorizes the use of certain
unopened street right of way shown on the attached Exhibit A to the Concessionaire
(hereinafter the “Premises”). The unopened right of way of James Street is shown on the
attached Exhibit A, incorporated by this reference as fully as if herein set forth. Nothing
herein shall be construed to authorize the Concessionaire to enter into the ferry holding
lanes without the permission of the Washington State Department of Transportation, nor
to vend its products in any location other than the Premises.
3. Undertakings of Concessionaire. In consideration of the benefits of this
Agreement, the Concessionaire promises and agrees to:
3.1 Utilize the leased Premises for the maintenance of a movable cart
as shown on the attached Exhibits B and C, incorporated by this reference as fully as if
herein set forth (hereinafter the “Cart”). The Cart shall comply in all respects with the
requirements of the Snohomish County Health Department.
3.2 Pay to the City the sum of $112.84 per month comprised of a base
rent amount of $100 plus leasehold excise tax (12.84%) in the amount of $12.84. Such
sum shall be paid on or before the first day of each month. Any payment not received by
the fifth business day of each and every month shall be subject to a $25 service charge.
Failure to remit the lease payment and service charge by the 15th day of each month shall
be grounds for immediate termination of these provisions. In addition, an additional
service charge of $25 shall be added for every period of five (5) business days thereafter.
3.3 Obtain a business license from the City for this location in
accordance with the Edmonds City Code.
3.4 The Concessionaire shall provide as part of the street use permit
process a certificate of insurance naming the City as an additional named insured. The
policy shall provide public liability protection in the minimum amount of $1 million per
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occurrence and $2 million in aggregate. The insurance policy shall be primary as to any
other policy of insurance. It shall provide that the policy may not be cancelled except
upon the provision of thirty (30) days written notice to the City.
3.5 No sales of retail goods or services other than the selling of food or
beverages shall be permitted. By way of illustration and not limitation, no sale of
alcoholic beverages shall be permitted from this location.
3.6 Promise to indemnify and hold harmless, on behalf of Hot Diggity
Dog, including the undersigned owner, as well as its successors, heirs and assigns, the
City of Edmonds, its officers, agents and employees from any claim, loss or liability of
any kind or nature arising from or out of the use of the Premises and/or the terms and
conditions of this Agreement. To the extent necessary to enforce this promise, the
Concessionaire as a part of the negotiation of the provisions of this Agreement, waives
the immunities of Title 51 RCW to, but only to, the limited extent necessary to indemnify
and hold harmless the City, its officers, agents and employees.
3.7 Concessionaire may terminate this Agreement on the provision of
thirty (30) days written notice.
3.8 In the event of termination, Concessionaire shall restore the site to
its original condition and remove all structures, temporary or permanent, by the date of
termination. The City may, at its option, seize any personal property, temporary structure
or other object or item left on the site and sell it in the event that it is not removed by the
date of termination set in the notice from Concessionaire. The City may, at its option,
restore the site and bill Concessionaire for the reasonable cost of restoration of the site to
its original condition. If Concessionaire fails to pay the sum within thirty (30) days, the
parties agree that the City may forward the sum to a collection agency for recovery.
Concessionaire shall be responsible for any costs associated with such recovery,
including reasonable attorneys’ fees, court costs and the charges of the collection agency.
4. Obligations of the City. The City shall:
4.1 Make available the unopened street right of way of James Street to
the Concessionaire to vend food and beverages; provided, however, that nothing herein
shall be interpreted to authorize the sale of alcoholic beverages from the site.
4.2 The City Council, in its sole legislative discretion, reserves the
right under this Agreement to terminate its provisions at any time upon the provision of
forty-eight (48) hours written notice. In addition, the City Council reserves the right to
seek proposals for the leased premises or any other property or unopened right of way of
the City for competitive bids from other vendors at such time and through such a process
as in its sole discretion shall determine appropriate. The Concessionaire shall be
provided an opportunity in any such future process to make a proposal on the same terms
as other proposals, but shall have no competitive advantage in the process. The lease
payments provided in paragraph 3.2 above are specifically set at a lower rate than market
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rates to acknowledge that this Concession Agreement is terminable at will. In the event
of termination by the City, the City shall return a pro-rata portion of any prepaid rent.
5. No Assignment. This Agreement may not be assigned without the express
approval of the Edmonds City Council, which may be withheld for any lawful reason or
purpose.
6. Term. This Agreement, unless earlier terminated as herein provided, shall
expire on April 1, 2015. The City may allow a holdover period to permit processing an
application for renewal where, due to no fault of the applicant, the City is unable to
complete its review, including a required public hearing, before the expiration date.
7. Entire Agreement. This is the entire agreement between the parties. It
shall not be amended except in writing with the express written consent of the parties
hereto.
DONE this __________ day of ____________________, 2014.
HOT DIGGITY DOG
By: ___________________
Its: ___________________
STATE OF WASHINGTON )
)ss
COUNTY OF SNOHOMISH )
I certify that I know or have satisfactory evidence that ______________________
is the person who appeared before me, and said person acknowledged that he/she signed
this instrument, on oath and stated that he/she was authorized to execute the instrument
and acknowledged it as the ____________________ of HOT DIGGITY DOG, to be the
free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
DATED: ______________________________
NOTARY PUBLIC
Printed Name: _______________________
My commission expires:
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CITY OF EDMONDS
______________________
Dave Earling, Mayor
ATTEST/AUTHENTICATED:
_______________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
_______________________
Office of the City Attorney
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AM-6752 2. A.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted For:Councilmember Bloom Submitted By:Jana Spellman
Department:City Council
Committee: Parks, Planning, Public Works Type: Potential Action
Information
Subject Title
Heritage Tree Program
Recommendation
Review and forward to full Council for discussion and approval.
Previous Council Action
None
Narrative
The City of Edmonds Citizens' Tree Board finds that it is important to establish a Heritage Tree program in order to promote
significant trees in the community. The program would include application by the property owner, nomination by the Citizens'
Tree Board, and recommendation to City Council of formal designation of a Heritage Tree.
Attachments
Attach 1: Heritage Tree Resolution
Attach 2: Property owner agreement form
Attach 3: Nomination Form
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 10:29 AM
Mayor Dave Earling 04/03/2014 11:18 AM
Finalize for Agenda Scott Passey 04/03/2014 11:33 AM
Form Started By: Jana Spellman Started On: 04/03/2014 09:57 AM
Final Approval Date: 04/03/2014
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RESOLUTION NO. ___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, RESOLVING THAT THE EDMONDS CITIZENS’ TREE BOARD
SHALL PREPARE AND RECOMMEND TO THE CITY COUNCIL A HERITAGE
TREE PROGRAM IN ORDER TO PROMOTE SIGNIFICANT TREES IN THE
CITY.
____________________________________________________________________________________
WHEREAS, the City of Edmonds values its history and local landmarks as the oldest city
in Snohomish County; and
WHEREAS, trees are one of the principal natural components that encourage and
support the vibrant Pacific Northwest character; and
WHEREAS, in 2010 the Edmonds City Council created a Citizens’ Tree Board consisting of
seven member residents whose mission is to engage, encourage and educate both the city government
and residents to protect the City’s current canopy resource and plant new trees appropriately for the
long term benefit of the community; and
WHEREAS, the Citizens’ Tree Board is empowered by way of Section 10.95.030 of the
Edmonds City Code to advise and make recommendations to the Mayor and City Council on certain
matters concerning trees; and
WHEREAS, the Citizens’ Tree Board would like to create a Heritage Tree Program which
would define what it means to be considered a “Heritage” tree, create a process to evaluate
nominations from owners of trees who wish for their tree to be so designated and to then make
recommendations to the Mayor and City Council as to which nominated trees should be given said
designation; and
WHEREAS, after the Citizens’ Tree Board makes its recommendation to the City Council,
the City Council will then officially designate a tree a “Heritage” tree; and
WHEREAS, once a tree is given this designation, the owner and the City will enter into an
agreement as to the conditions required by the owner to maintain a tree as a “Heritage” tree; and
WHEREAS, the purpose of the designation would serve to preserve the City’s historical
beauty, by recognizing that there are significant (heritage) trees within the city;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS
FOLLOWS:
Section 1. That the Edmonds Citizens’ Tree Board should prepare and recommend to
the City Council a Heritage Tree Program to promote significant trees in the City.
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RESOLVED this ____ day of ____, 20 ___.
APPROVED:
______________________________
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
_________________________
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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Heritage Tree Program
Property Owner Agreement Form
In exchange for the City of Edmonds’ designation of a tree as a “Heritage Tree”, the Owner of the tree so designated
agrees to protect, maintain and care for the Heritage Tree located on his or her property by way of the conditions set forth
herein:
A. To preserve, maintain and care for the Heritage Tree in accordance with the Edmonds City Code and the
Heritage Tree Program, so as to ensure that the Heritage Tree retains its significance;
B. To acknowledge and understand that the responsibility of preserving, maintaining and caring for a single
Heritage tree, or a collection of Heritage trees , shall remain the owner’s and does not become the
responsibility of the City upon its designation as a Heritage tree, unless the tree(s) is owned by the City of
Edmonds;
C. To be responsible for the maintenance of their own Heritage trees, including all costs associated therein;
D. To assume all liability associated with the maintenance of their own Heritage tree or trees;
E. To notify the Edmonds’ Citizens’ Tree Board of plans to remove a Heritage Tree prior to its removal; and
F. To take part in any required permitting processes as required by the Edmonds City Code, or any other
process as established by way of the Heritage Tree Program, prior to the removal of a Heritage Tree(s).
As Property Owner of the _______________________ (species) tree now being considered for special designation, I
hereby consent to its being designated a Heritage Tree by the Citizens’ Tree Board of Edmonds, Washington.
Location (address, tax lot):
__________________________________________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Signed: ____________________________________________________ Property Owner
Date: ___________________________
Submit to: Heritage Tree Program Phone: 425-775-2525
121 5th Ave N
Edmonds, WA 98020
email: heritagetree@edmonds.wa.gov
Approved by Citizens’ Tree Board: ____________________________________________(Date)
Filed with Edmonds Heritage Tree Program _____________________________________ (Date)
Posted to Tree Board Website ________________________________________________(Date)
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Heritage Tree Program
Nomination Form
Nominator: Property Owner, if different (must agree to nomination):
Name ______________________________ Name ______________________________
Address ______________________________ Address ______________________________
______________________________ ______________________________
Phone (Day) ______________________________ Phone (Day) ______________________________
(Eve) ______________________________ (Eve) ______________________________
Email ______________________________
Tree Information:
Location or address: ___________________________________________________________________
Species or common name (if known) ____________________________________
Single or collection of trees (how many?) _______________________________________
Height: _______ feet Crown: (approximate distance of total spread from one side to other) ______ feet
Circumference: distance around trunk at 4.5 feet from ground _________ inches (approximate or measured)
Age of tree: (if known or estimate) _________
Condition: Appears Healthy _____ Appears Diseased _____ Structural/pruning problem _____
List any Historical facts about the tree (documented or estimated)
What is the most noteworthy quality of the tree(s)?
Size_____ Aesthetic qualities_____ Visibility_____ Rare horticultural value_____ Historical_____
Please provide all information digitally to the Tree Board (email address, here). Information can include a
photograph, simple location map and any supportive documentation.
Submit to: Heritage Tree Program
c/o Edmonds Citizens’ Tree Board
121 5th Ave N
Edmonds, WA 98020
Phone: 425-775-2525
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AM-6758 2. B.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted By:Shane Hope
Department:Development Services
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Alliance for Housing Affordability Interlocal Agreement for 2014-2015
Recommendation
Forward ILA amendment to the full Council for approval.
Previous Council Action
The City Council previously approved an ILA for this purpose and funded the first year of the City's contribution.
Narrative
About one year ago, an Interlocal Agreement - or ILA (See Exhibit 5: Original ILA) - established the Alliance for Housing
Affordability (AHA), of which the City of Edmonds and nearly a dozen other jurisdictions are members. The ILA needs a
minor amendment (see Exhibit 1: Proposed ILA Amendment and Exhibit 2:AHA Memo) to specifically include the City of
Arlington as a member of AHA, given that Arlington was not an original member and now wants to join. The contribution for
each jurisdiction is based on population and reflects the remaining one-year need after inclusion of a Gates Foundation
grant. Over the last few months, the AHA Board has been organizing to address housing issues. (See Exhibit 2: Memo.) A
new work plan has been proposed for FY 2015, which is the year that will begin July 2014. (See Exhibit 4: Work Plan.)
NOTE: City Council member Diane Buckshnis represents Edmonds on the AHA Board and Development Services Director
Shane Hope provides staff support.
For the Council's information, the next fiscal year under the ILA begins in July 2014. The City of Edmonds contribution will
be increasing by 3% this coming year to a total of $2,457. (See Exhibit 3: Budget.).
Attachments
Exhibit1: Proposed ILA Amendment
Exhibit2: AHA Memo
Exhibit 3: Budget
Exhibit 4: Work Plan
Exhibit 5:Original ILA
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:48 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Shane Hope Started On: 04/03/2014 02:47 PM
Final Approval Date: 04/04/2014
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After Recording Return to:
City of Mountlake Terrace
6100 219th Street SW, Suite 200
Mountlake Terrace, WA 98043-0072
Amendment No. 1
To Interlocal Cooperation Agreement for Inter-Jurisdictional Coordination
Relating to Affordable Housing Within Snohomish County
THIS AMENDMENT NO. 1 to that certain Interlocal Cooperation Agreement for
Inter-Jurisdictional Coordination Relating to Affordable Housing Within Snohomish
County effective November 5, 2013 (the “Agreement”) is made by and among the cities
of Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek,
Mountlake Terrace, Mukilteo, and Snohomish, and the town of Woodway, all of which
are municipal corporations organized under the laws of the State of Washington; the
Housing Authority of Snohomish County, a public housing authority organized under Ch.
35.82 RCW; and Snohomish County, a political subdivision of the State of Washington
(herein each referred to individually as a “Party” and collectively as the “Parties”). This
Amendment No. 1 shall be effective as of July 1, 2014.
WHEREAS, the city of Arlington, a municipal corporation organized under the
laws of the State of Washington, wishes to sign onto the Agreement and be bound by all
of the terms and conditions of the Agreement; and
WHEREAS, the Parties wish to add the city of Arlington as a Party to the
Agreement; and
NOW, THEREFORE, the Parties agree as follows:
1. The introduction to the Agreement is hereby amended to read in its entirety as
follows:
“This Interlocal Agreement (“Agreement”) is made and entered into by and
among the cities of Arlington, Edmonds, Everett, Granite Falls, Lake Stevens,
Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Mukilteo, and Snohomish,
and the town of Woodway, all of which are municipal corporations organized
under the laws of the State of Washington; the Housing Authority of Snohomish
County, a public housing authority organized under Ch. 35.82 RCW; and
Snohomish County, a political subdivision of the State of Washington (herein
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each referred to individually as a “Party” and collectively as the “Parties”). This
Agreement is made pursuant to the Interlocal Cooperation Act, Chapter 39.34
RCW, and has been authorized by the governing body of each Party. The
Parties agree as follows:”
2. Section 5 (c) of the Agreement, Proposed Annual Budget, is hereby amended to
add the following two sentences after the first sentence:
“The city of Arlington’s contribution for fiscal year July 1, 2014 through June 30,
2015, shall be $1,074, which has been determined per Section 5 (c) (ii) of the
Agreement. The city of Arlington’s governing body shall appropriate its share of
the fiscal year July 1, 2014 through June 30, 2015 budget by May 31, 2014.”
3. Section 13 (d) of the Agreement, Notice Addresses of Parties, is hereby
amended to add the following text after the first sentence:
City of Arlington
Paul Ellis
238 N Olympic Ave
Arlington, WA 98223
360-403-4603
pellis@arlingtonwa.gov
This Amendment No. 1 may be executed in multiple counterparts and, if so
signed, shall be deemed one integrated Amendment No. 1. The undersigned
signatories represent that they are authorized to execute this Amendment No. 1 on
behalf of the respective Party for which they have signed below. All other terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No.
1 as of the effective date set forth above.
CITY OF ARLINGTON CITY OF EDMONDS
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
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CITY OF EVERETT CITY OF GRANITE FALLS
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
CITY OF LAKE STEVENS CITY OF LYNNWOOD
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
CITY OF MARYSVILLE CITY OF MILL CREEK
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
CITY OF MOUNTLAKE TERRACE CITY OF MUKILTEO
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
CITY OF SNOHOMISH TOWN OF WOODWAY
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
HOUSING AUTHORITY OF
SNOHOMISH COUNTY
SNOHOMISH COUNTY
By: ____________________________
Signature Date
By: ____________________________
Signature Date
Its: ____________________________ Its: ____________________________
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Memorandum
To: Rob Chave, Planning Manager, City of Edmonds
From: Kristina Gallant, Alliance for Housing Affordability Analyst
Date: April 2, 2014
Subject: Alliance for Housing Affordability ILA Amendment and Status Update
_________________________________________________________________________________________
This memo accompanies Amendment 1 to the Alliance for Housing Affordability’s Interlocal Agreement,
which is presented for approval by your City Council. In addition to outlining the need for this amendment, I
will provide an update of the Alliance’s progress to date.
BACKGROUND
The Alliance for Housing Affordability was established to create a venue for cities in Snohomish County to
share resources and plan collaboratively for affordable housing. This group is intended to function within
existing structures to support cities in a cost-effective manner, rather than adding additional regulatory
burden. In late 2013, Edmonds signed an Interlocal Agreement formally establishing the group was signed in
late 2013 along with 10 other cities, the County, and Housing Authority of Snohomish County. Once finalized,
the group hired Kristina Gallant to serve as the group’s full time dedicated staff person. Last month, the work
plan and budget to take the group through mid-2015 were formally adopted.
The City of Arlington desires to join the group, but there is no method to add a new party to the group
without a formal amendment, which must be approved and signed by all parties. This is due to the nature of
the partnership, which creates a venue for Cities to collaborate and share resources, but does not grant
independent power to the Alliance’s board. The accompanying Amendment 1, once approved and signed by
all parties, will simply add Arlington as a party to the ILA effective July 1, 2014. It will not change the
agreement as it relates to the City of Edmonds in any other way.
ALLIANCE STATUS UPDATE
Since being hired in November 2013, my work has largely been occupied by preparing “housing profiles” for
every AHA member city. Edmonds’ profile will be completed in June. These profiles provide an in-depth view
of each City’s entire housing stock juxtaposed with local demographics and trends, and draw from a wide
range of data sources. They are written to be highly readable and informative, even for those with limited
knowledge of housing policy, and include an array of maps, tables, charts, and other visual aids. I developed
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Alliance for Housing Affordability ILA Amendment and Status Update Page 2 of 2
April 2, 2014
the profile model as an intern supporting the group from 2012-2013, and have completed profiles for five
cities to date. With the assistance of a new intern, profiles for two more cities are underway.
While most of my time is devoted to the profile project, I am preparing to move forward with other elements
of the work plan after all profiles are complete. In general, I will be shifting from working to understand
conditions in all member cities to providing more technical expertise and education on housing issues,
tailored to suit the different jurisdictions. This includes developing a website for the group, which will come
online by the end of the second quarter of this year. In addition to providing updates on the group’s progress,
this website will serve as a resource for city officials and employees on housing policy tools and news.
I anticipate that a major portion of my work in the latter half of 2014 will be to support member cities
preparing housing elements for their 2015 comprehensive plan updates. I am available to assist City officials
and staff as needed through this process.
NEXT STEPS
Once signed by all parties, Arlington will become a paying member of the Alliance effective July 1,
2014
Housing profile for the City of Edmonds delivered in June
AHA Staff available to assist City Staff and Council as needed
RECOMMENDATION
Approve and sign Amendment 1 to the Alliance for Housing Affordability Interlocal Agreement
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Alliance for Housing Affordability ILA Amendment and Status Update Page 2 of 2
April 2, 2014
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ALLIANCE FOR HOUSING AFFORDABILITY
Gates
Foundation
Cities and
County HASCO Total
Revenues
Remaining FY14 Revenue $40,928 $0 $0 $40,928
FY15 Revenue $0 $42,118 $58,304 $100,422
Total FY15 Revenue $40,928 $42,118 $58,304 $141,350
Expenses
1.0 FTE Analyst Salary $40,928 $11,194 $7,878 $60,000
Fringe Benefits @ 39%$23,400 $23,400
Local Travel / Mileage $1,288 $1,288
Supplies and Phone $1,236 $1,236
Third Party Consulting $5,000 $5,000
HASCO Staff Time2 $38,260 $38,260
HASCO Overhead $12,166 $12,166
Total Expenses $40,928 $42,118 $58,304 $141,350
FY2014
Contribution
FY2015
Contribution5 % Increase
$1,000 $1,030 3%
$1,000 $1,030 3%
$1,000 $1,030 3%
$3,000 $3,090
$17,320 $17,840 3%
$6,213 $6,399 3%
$3,613 $3,721 3%
$2,385 $2,457 3%
$2,151 $2,216 3%
$1,682 $1,732 3%
$1,209 $1,245 3%
$1,188 $1,224 3%
$1,088 $1,121 3%
$0 $1,074 ‐
36,849 $39,028
39,849 42,118
Snohomish3
PROPOSED FY2015 OPERATING BUDGET 1
PROPOSED FY2015 CITY AND COUNTY CONTRIBUTIONS
Joint Board Members
Mountlake Terrace
Granite Falls3
Woodway3
Subtotal
County
Everett
Marysville
Edmonds
Lynnwood
Lake Stevens
Mukilteo
1. FY2015 is 7/1/2014 to 6/30/2015. Joint board needs to adopt the FY2015 budget by 3/31/2014.
2. Includes cost for 0.2 FTE DPP Manager and a 0.5 FTE intern
3. Minimum annual commitment of $1,030 for any participant. This represents a 3% increase to the original
$1,000 minimum
5. FY2015 contribution amounts are based on a 3% increase from FY2014. FY2015 contributions should be
sent to the fiscal agent by June 15, 2014. In future years, contribution amounts will be based on each
jurisdiction's share of the subtotal population, per the Interlocal Agreement.
Mill Creek
Subtotal
Total City and County
Arlington4
4. Arlington's FY2015 contribution is based on what they would have paid in FY2014, with a 3% increase
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FY2015 Draft Work Plan (July 2014 – June 2015)
1. Synthesize/Analyze Data
a. Prepare and update Housing Profiles on schedule established by Board
Identify where existing affordable housing units are located and whether they are under
threat of conversion, their condition, and condition of surrounding public infrastructure.
Continue to work with profiled cities to explore interest and establish priorities for
further research.
b. Identify data gaps and develop a strategy to resolve those gaps.
2. Provide Technical Expertise
a. Support jurisdictions preparing housing elements for comprehensive plan updates
b. Create a template jurisdictions can use in drafting their own housing profiles and/or educational
literature
Prepare/gather a range of educational materials, including working definitions of
housing concepts, best practices, case studies, and visual aids.
3. Education and Outreach
a. Develop a strategy and tools to educate elected officials on affordable housing issues and the
roles they can play in obtaining funding for housing programs.
Research legislative changes, legislative agendas, and funded projects.
Design workshop for elected officials to better inform them of housing issues and
funding opportunities/challenges/processes.
Present regularly to participant city councils on affordable housing issues in the context
of their city.
Identify elected officials who could serve as primary contact points for federal and state
agencies which provide housing funding (this would assist in attract housing money to
Snohomish County).
b. Package the Alliance message and brand
Create a succinct statement and narrative outlining the Alliance for Housing
Affordability’s mission.
Develop Alliance website.
Use the message to promote media exposure of the Alliance’s existence and goals.
4. Grants and Financial
a. Track upcoming funding opportunities and newly funded projects.
b. Research strategies for leveraging CDBG and other funds.
c. Explore common strategies to pursue funding to be used by cities individually or collectively.
d. Study potential new revenue generation tools that can be used to fund projects.
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INTERLOCAL COOPERATION AGREEMENT FOR INTER-JURISDICTIONAL
COORDINATION RELATING TO AFFORDABLE HOUSING WITHIN SNOHOMISH
COUNTY
This Interlocal Agreement ("Agreement") is made and entered into by and among
the cities of Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill
Creek, Mountlake Terrace, Mukilteo, and Snohomish, and the town of Woodway, all of
which are municipal corporations organized under the laws of the State of Washington;
the Housing Authority of Snohomish County, a public housing authority organized under
Ch. 35.82 RCW ; and Snohomish County, a political subdivision of the State of
Washington (herein each referred to individually as a “Party” and collectively as the
“Parties”). This Agreement is made pursuant to the Interlocal Cooperation Act, Chapter
39.34 RCW, and has been authorized by the governing body of each Party. The Parties
agree as follows:
RECITALS
WHEREAS, the Parties have a common goal to facilitate the availability of
housing within Snohomish county and their respective jurisdictions that meets the needs
of all income levels; and
WHEREAS, the Parties desire to provide a common foundation for housing
policies and programs in Snohomish County and to complement—without duplication of
or conflict with—the efforts of existing governmental and non-governmental
organizations to address housing needs in Snohomish county; and
WHEREAS, the Parties further desire to act cooperatively (1) to educate and
provide technical expertise in support of the affordable housing goals and policies of the
Parties, as communities in Snohomish county; (2) to foster efforts to provide affordable
housing by encouraging funding of housing projects from any combination of public,
non-profit, and private-sector resources; (3) to seek opportunities to leverage resources
to support implementation of the housing goals and policies of the state Growth
Management Act and the Countywide Planning Policies relating to affordable housing;
and (4) to accomplish the foregoing purposes efficiently and expeditiously; and
WHEREAS, the Parties have determined that one efficient and expeditious
method for addressing affordable housing needs in Snohomish county is through the
cooperative action by the Parties contemplated by this Agreement; and
WHEREAS, this cooperative undertaking is not intended to duplicate or to be in
conflict with efforts of public, private, and non-profit corporations and other entities,
including the Parties, already providing affordable housing-related services;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. Purpose. The purpose of this Agreement is to create a venue for the Parties to
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undertake planning, cooperation and education in support of the goal of enhancing the
supply of affordable housing in Snohomish county.
2. Term
. This Agreement shall be effective when it has been both (a) executed by the
Parties and (b) filed in the offices of the Snohomish County Auditor. The term of this
Agreement will expire on June 30, 2015, unless:
(a) the Agreement is terminated earlier by action of the Parties in accordance
with Section 7(a) hereof; or
(b) a simple majority of the Joint Board membership vote to extend the
Agreement prior to March 31, 2015. The Parties may continue to vote in this
manner to extend the Agreement in two (2) year increments prior to March 31st of
of the final year of each term.
3. Governance
. To accomplish the purpose of this Agreement, a Board of
representatives from the Parties is hereby created (the "Joint Board"). The Joint Board
shall have policy-making and oversight authority over the activities undertaken in this
Agreement. The cooperative undertaking of the signatories to this Agreement shall be
known as the Alliance for Housing Affordability ("Joint Board" or "AHA").
(a) Representatives
. The Joint Board shall consist of authorized representatives
of the Parties. Each Party shall appoint one individual to act as its
Representative. No later than 30 days following the effective date of this
Agreement and thereafter no later than January 31 of each calendar year, each
Party shall provide notice in writing to the other Parties of the identity and contact
information for its Representative.
(b) Alternates
. Each Party may designate one individual to serve in the place of
its Representative on the Board during the Representative's absence or inability
to serve. If an Alternate is designated by a Party, the Party shall notify the Joint
Board in the manner described in subparagraph (2)(a) above.
(c) Meetings
. A quorum of the Board shall consist of a simple majority of the
Representatives (or Alternates serving in their stead) being present at the
meeting.
(i) All meetings of the Board shall be open to the public and held in
accordance with the Open Public Meetings Act, Chapter 42.30 RCW (the
“OPMA”).
(ii) Subject to the provisions of this Agreement and the OPMA, the Joint
Board shall establish procedures for operations, meetings, and the
frequency of meetings, provided that the Board shall meet not less often
than quarterly.
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(iii) Meetings of the Board shall be conducted according to Robert’s Rules
of Order, except when the Board agrees to waive or suspend those Rules.
The Board shall provide for written minutes of all meetings of the Board.
(d) Voting
. Action taken by the Board shall be by majority vote of those
Representatives present (including Alternates serving in the absence of the
appointed Representatives) except that a change in the Administrative Agency
appointed shall require an affirmative vote of at least the majority of the Joint
Board membership.
(e) Officers of Joint Board
. The Representatives shall each year elect from their
number a Chair and Vice Chair. The Chair shall set the agenda, preside over all
meetings of the Board, and shall, with the assistance of the Administrative
Agency, process issues, organize meetings, and provide for administrative
support as required by the Joint Board. The Vice Chair shall fulfill the duties of
the Chair in the absence, incapacity or resignation of the Chair.
4. Authorized Actions of the Joint Board
. The Parties agree that the Joint Board shall
have the authority to:
(a) Develop housing information to assist local elected officials;
(b) Provide technical assistance to Parties for their use in developing and
implementing local housing policies, programs and regulations;
(c) Educate on housing issues, and resources available to assist in the development
and retention of affordable housing;
(d) Propose to the Parties methods for attracting additional public, private, and not-
for-profit investment into affordable housing, including by coordinating, leveraging or
contributing local resources;
(e) Identify opportunities for retention of existing sustainable housing;
(f) Support, on a planning and technical assistance level, the activities of Parties in
aid of the construction of affordable housing;
(g) Discuss and bring forward proposals for cooperation among the Parties in
promoting affordable housing, which shall be referred to the governing bodies of the
Parties for consideration;
(h) Monitor legislative and regulatory activities related to affordable housing at the
state and federal levels;
(i) Research model programs, develop draft legislation, prepare briefing materials,
and make presentations to planning commissions and councils upon request by a
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Party;
(j) Develop technical information about standard regulatory agreements acceptable
to private and public financial institutions to facilitate the availability of funding for
private and public projects containing affordable housing;
(k) Recommend an annual budget for approval by the governing body of each Party,
which shall detail the authorized expenditures for the coming fiscal year;
(l) Establish an annual work-plan, specifying the activities planned for the coming
fiscal year, to accompany the recommended annual budget;
(m) Submit an annual report to the governing body of each Party, apprising that
Party of the tasks undertaken and accomplishments of the Joint Board in the
previous fiscal year;
(n) Take other appropriate and necessary action to carry out the purposes of this
Agreement, provided that any commitment of resources outside the scope of the
annual budget or policies not within the annual work plan shall be subject to the
ultimate approval of the governing bodies.
(5) BUDGET; APPROPRIATIONS; OTHER FISCAL MATTERS
.
(a) Fiscal Year
. The Joint Board shall operate for budgeting and expenditure
purposes on the basis of a fiscal year beginning July 1 and ending the following
June 30.
(b) Initial Year of the Agreement
. The Parties have appropriated funds for the
first year's budget of the Joint Board. The appropriated funds are shown on
Attachment A to this Agreement. Upon execution of this Agreement, the
Administering Agency may bill each Party for the committed funds and deposit
them in the Operating Fund (see Paragraph 5(d) below). Funds granted for the
purposes of this Agreement from the Gates Foundation (also shown on
Attachment A) will also be deposited in the Operating Fund. The budget and
work plan for the fiscal year July 1, 2013 through June 30, 2014 is shown on
Attachment B.
(c) Proposed Annual Budget
. For the fiscal year July 1, 2014 through June 30,
2015, the Joint Board shall recommend a Joint Board annual operating budget,
proposed work plan, and annual report for submission to the governing body of
each Party by September 1, 2013. For each fiscal year thereafter, the Joint
Board shall recommend a Joint Board annual operating budget, proposed work
plan, and annual report for submission to the governing body of each Party by
June 1 of the preceding calendar year.
(i) The recommended operating budget shall include, but not be limited to,
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reimbursements to the Administrative Agency for staff support, consultant,
vendor and contractor costs and other costs for the work plan, and shall
contain itemizations of all categories of budgeted expenses.
(ii) Each Party’s proposed contribution shall be calculated as a percentage
of the entire proposed budget, with that percentage determined on a per
capita basis after factoring for available funds from grants and carryover of
unspent funds from a previous budget.
(d) Authorization by Parties; Revisions
. Upon receipt of the Joint Board-
proposed budget, each Party shall consider approval and appropriation of its
share of the proposed budget for the upcoming Fiscal Year in order to determine
the amount of its payment to the Operating Fund. A Party's contribution may
consist , in whole or in part, of in-kind services, if approved in the Final Budget. If
any Party does not approve and appropriate its share of the Joint Board-
proposed budget, it shall notify the Board, through the Party's Representative, of
the amount it would be willing to approve and appropriate. The Joint Board shall
then reconsider the budget and work plan and make adjustments accordingly.
The revised budget will then be resubmitted to the Parties for consideration. The
Parties acknowledge and agree that no commitment to pay any Party’s share of
a Joint Board-budgeted amount shall be effective absent an appropriation of
funds by the legislative body of that Party in accordance with state and local law.
(e) Adoption of Final Budget
. Upon approval of a budget and appropriation of
their respective shares by the legislative bodies of all Parties, the Joint Board
shall adopt the final budget and begin implementation of the work plan. The
budget shall be adopted by the Joint Board no later than the March 31 preceding
the commencement of the next-ensuing Fiscal Year.
(f) Billings; Payments
. The Fiscal Agent shall mail billings based on the
approved budget to each Party by no later than the April 30 preceding each
Fiscal Year. Payments shall be due from the Parties by no later than June 15
and shall be deposited by the Administrative Agency upon receipt into the
Operating Fund.
(g) Budget Amendments
. No approved Joint Board budget shall be modified
unless and until approved by the legislative bodies of the Parties and the Board
in accordance with the procedures set forth in subsections (b)-(d) above, except
that the Board may make modifications to the budget that carry out the work
program so long as the total amount of the budget is not increased.
(h) No Other Charges
. Except for the annual payments based upon an
approved budget as set forth above, no separate dues, charges, or assessments
shall be recommended to the Parties except upon affirmative vote of at least a
majority of the membership of the Board.
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6. Administration
. The Joint Board shall appoint an Administrative Agency who is
willing and capable of providing fiscal, technical and administrative support to the Joint
Board.
(a) Duties of Administrative Agency. The Administrative Agency shall provide
services, including but not limited to:
(i) administrative support for Board meeting (including preparing meeting
notices, agendas and minutes);
(ii) responding to requests for public records;
(iii) conducting audits;
(iv) procuring and entering into contracts with consultants, vendors or
other contractors on behalf of the Parties;
(v) developing a proposed annual work plan and budget for Board
consideration;
(vi) serving as fiscal agent to the Joint Board, provided that the Joint
Board may appoint a separate Party to be the “Fiscal Agent” or “Fiscal
Agency” in accordance with the procedure set out in subsection (6)(i), and
the duties set out in subsection (c), (d), (e), and (g) of this section will
apply to the separate Fiscal Agency;
(vii) applying for grants; and
(viii) providing such other services as the Board directs and are within the
authority of this Agreement and the Board-adopted work plan and budget.
(b) Administrative Agency Actions in Conformity with Its Internal Policies and
Procedures
. At all times, the Administrative Agency shall comply with applicable
legal authorities. This shall include following the Administrative Agency's own
internal processes applicable to comparable actions taken on its own behalf,
including its contracting and procurement policies. At each regular meeting of the
Board, the Administrative Agency shall report on the status of its activities
including contracting, grant applications and any proposed changes to the Board-
adopted work plan and budget.
(c) Fiscal Agent.
The Fiscal Agent, or Administrative Agency acting as the fiscal
agent, shall receive and deposit into, and expend funds from, the Operating Fund
created by Section 6(d) hereof for Joint Board purposes only. At all times, the
Fiscal Agent and Administrative Agency shall comply with applicable legal
authorities and its own internal processes regarding its action. At each regular
meeting of the Board, the Fiscal Agent and Administrative Agency shall report on
the status of its activities including Operating Fund receipts and expenditures.
(d) Operating Fund. The Fiscal Agent or Administrative Agency acting as the
Fiscal Agent shall establish a fund which shall constitute the “operating fund of
the Joint Board” for purposes of RCW 39.34.030(4)(b) and is herein referred to
as the Operating Fund. All funds received on behalf of the Joint Board shall be
deposited in the Operating Fund and all costs and reimbursements paid on
behalf of the Joint Board shall be paid from the Operating Fund. At the Fiscal
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Agent’s sole discretion, the Operating Fund may be established as an
administrative fund or sub-fund within an existing fund. The Parties agree that
interest will not accrue on the Operating Fund.
(e) Accounting
. Budgeting procedures and records shall conform to generally
accepted accounting principles and to the State Auditor’s budget, accounting and
reporting (“BARS”) manual, and shall be subject to disclosure and audit as
provided by applicable law.
(f) Services and Reimbursement
. The Administrative Agency shall be
reimbursed for its costs in providing the services required as Administrative
Agency.
(i) The Administrative Agency will provide qualified staffing for technical
and administrative services to the Joint Board. After considering the
advice and recommendations of the Joint Board, the Administrative
Agency will designate a level of qualified staffing necessary to carry out
the Board’s annual work plan consistent with the approved budget in order
to provide technical and administrative services as set out by the Joint
Board work plan.. Designated staff rendering services hereunder shall
be considered employee(s) of the Administrative Agency for all purposes.
The Administrative Agency shall be responsible for all aspects of the
staff’s employment including but not limited to wages, benefits,
performance, discipline and termination. The Administrative Agency shall
address staffing issues within sixty (60) days of a receipt of a written
request from the Joint Board outlining the reasons for said request. Any
written request related to staffing shall be delivered to the Administrative
Agency personally or by certified or registered mail.
(ii) The Administrative Agency shall be reimbursed for the wages of
designated staff providing services that are related to and required to
carry out the duties of the Administrative Agency as set out in the annual
budget and work plan.
(iii) Any contract expenditures or other costs incurred by the Administrative
Agency at the direction of the Joint Board or required under this
Agreement shall also be reimbursed, and such costs shall be reflected in
the annual budget and work plan.
(g) Liabilities of Fiscal Agent, Administrative Agency; Late Payments; Failures to
Pay. The Fiscal Agent or Administrative Agency may not incur costs that exceed
the approved budget and shall not be obliged to incur costs or advance its own
funds if the Operating Fund balance is not sufficient to cover costs payable from
the Operating Fund. In the event that one or more Parties do not remit payment
within the timeframes prescribed by this Agreement, the Fiscal Agent or
Administrative Agency may, but is not obliged to, make a payment to avoid
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breach of an obligation with an outside party such as a consultant, vendor or
contractor. Each Party shall be responsible and liable to the other Parties for
interest and other costs, claims or liabilities of any kind that result from late
payment by the Party, and the late-paying Party shall defend, indemnify and hold
harmless the other Parties from such costs, claims or liabilities resulting from the
late payment. For clarification and without limiting the foregoing, the late-paying
Party will be responsible for any late payment charges. In the event that a Party
fails to pay its individual share of the Board’s adopted final budget, the other
Parties may also seek a judgment against said Party. Any costs incurred to seek
the judgment and recover costs will be charged in full against the responsible
Party.
(h) Initial Appointment
. The initial Administrative Agency shall be the Housing
Authority of Snohomish County.
(i) Change in Administrative Agency.
The Administrative Agency may be
changed by a majority vote of the majority of the membership in the Joint Board.
The Administrative Agency may resign from its appointment on ninety (90) days
written notice.
7. Termination of Agreement
.
(a) By Affirmative Vote
. This Agreement may be terminated at any time by
affirmative vote of a majority of the Joint Board Representatives.
(b) Withdrawal.
(c)
Any Party may withdraw from this Agreement and thereby
terminate its participation in the Agreement by providing 90 days' prior written
notice to every other Party and to the Joint Board. Upon withdrawal, any
contributions previously authorized by the governing body of the Party for that
fiscal year shall remain in the Operating Fund, to meet any obligations incurred in
reliance upon the approved Budget. In the event any Party fails to approve and
appropriate funds to pay for the next fiscal year’s budget by March 1 of any year,
such Party shall be deemed to have provided notice of withdrawal effective upon
June 30 of the then current fiscal year. Additionally, should the Housing
Authority of Snohomish County cease to be the Administrative Agency, by vote
or resignation, the Housing Authority of Snohomish County will be deemed to
have submitted a notice of withdrawal pursuant to the provisions of this
subsection.
Expiration
. This Agreement shall expire automatically if the Joint Board fails
to vote to extend prior to the expiration date as set forth in section 2(b) of this
Agreement, or if there is less than three remaining Parties.
(d) Acts Upon Termination. Upon termination of this Agreement, the Joint
Board shall be dissolved and the Board shall establish a plan of dissolution for
payment of outstanding bills and obligations, payment of ongoing obligations
incurred prior to dissolution and other terms to wind up the affairs of the Joint
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Board. All assets and liabilities of the Joint Board shall be dispensed with [and
property acquired or set aside during the life of the Agreement shall be disposed
of in the following manner:
(i) all assets contributed without charge by any Party shall revert to the
contributing Party;
(ii) all assets acquired by the administering agency for the purpose of
carrying out the work of the Joint Board and purchased by the Parties
contributions during the term of the Agreement shall be distributed to the
Parties based on each Party's pro rata contribution to the overall budget
during the fiscal year the asset was acquired;
(iii) any liability remaining after the application of unencumbered funds
shall be dispensed consistent with the approved budget as determined by
the Board; and
(iv) except as provided by this Agreement, all unexpended and
unencumbered funds held in the Operating Fund shall be distributed by
the Fiscal Agency to the Parties based on each Party's pro rata
contribution to the overall budget in effect at the time the Agreement is
terminated.
8. Indemnification and Hold Harmless
.
(a) Each Party shall, indemnify and hold other Parties (including without
limitation the Party serving as, and acting in its capacity as the Administering
Agency), their officers, officials, agents and volunteers harmless from any and all
claims, injuries, damages, losses or suits including attorney fees, arising out of
that Party’s wrongful acts or omissions in connection with the performance of its
obligations under this Agreement, except to the extent the injuries or damages
are caused by another Party. In the event of recovery due to the aforementioned
circumstances, the Party responsible for any such wrongful acts or omissions
shall pay any judgment or lien arising therefrom, including any and all costs and
reasonable attorneys fees as part thereof. In the event more than one Party is
held to be at fault, the obligation to indemnify and to pay costs and attorneys
fees, shall be only to the extent of the percentage of fault allocated to each
respective Party by a final judgment of the court.
(b) Should a court of competent jurisdiction determine that this Agreement is
subject to RCW 4.24.115, then, in the event of liability for damages arising out of
bodily injury to persons or damages to property caused by or resulting from the
concurrent negligence of a Party hereto (including without limitation the Party
serving as, and acting in its capacity as, the Administering Agency), its officers,
officials, employees, and volunteers, the Party’s liability hereunder shall be only
to the extent of the Party’s negligence. It is further specifically and expressly
understood that the indemnification provided herein constitutes the Party’s waiver
of immunity under Industrial Insurance Title 51 RCW, solely for the purpose of
this indemnification. This waiver has been mutually negotiated by the Parties.
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The provisions of this Section shall survive the expiration or termination of this
Agreement.
(c) Each Party (including without limitation the Party serving as, and acting in its
capacity as the Administering Agency) shall give the other Parties proper notice
of any claim or suit coming within the purview of these indemnities.
(d) Notwithstanding any provision in this Agreement to the contrary, the
provisions of this section shall remain operative and in full force and effect,
regardless of the withdrawal or termination of any Party or the termination of this
Agreement for the duration of any applicable statute of limitations
9. Insurance
. The Joint Board, the Fiscal Agency, and the Administering Agency
shall take such steps as are reasonably practicable to minimize the liability of the
Parties associated with their participation in this Agreement, including but not limited to
the utilization of sound business practices. The Board shall determine which, if any,
insurance policies may be reasonably practicably acquired to cover the operations of
Joint Board and the activities of the Parties pursuant to this Agreement (which may
include general liability, errors and omissions, fiduciary, crime and fidelity insurance),
and shall direct the acquisition of same.
10. Dispute Resolution.
Whenever any dispute arises between the Parties or between
a Party or Parties, the Board, or the Administering Agency (referred to collectively in this
Section as the “parties” ) under this Agreement which is not resolved by routine
meetings or communications, the parties agree to seek resolution of such dispute in
good faith by meeting, as soon as feasible. The meeting shall include the Chair of the
Board, the Vice-Chair, and the representative(s) of the Parties involved in the dispute. If
the parties do not come to an agreement on the dispute through this process, any party
may pursue mediation through a process to be mutually agreed to in good faith between
the parties within 30 days, which may include binding or nonbinding decisions or
recommendations. The mediator(s) shall be individuals skilled in the legal and business
aspects of the subject matter of this Agreement. The parties to the dispute shall share
equally the costs of mediation and assume their own costs. If the Parties are not able to
resolve the dispute through the above process, or conduct or resolve the dispute
through mediation, then any Party may pursue whatever legal remedies may be
available.
11. Public Records; Confidential Information
.
(a) Application of PRA
. All records related to this Agreement or the Joint
Board will be available for inspection and copying under the provisions of the
Public Records Act, Chapter 42.56 RCW (the “PRA”), subject to any exemptions
or limitations on disclosure.
(b) Confidential Information. If a Party considers any portion of a record it
provides another Party under this Agreement, whether in electronic or hard copy
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form, to be protected from disclosure under law, the Party shall clearly identify
any specific information that it claims to be “Confidential.” A Party receiving a
request for a record marked as Confidential shall notify the other Parties of the
request and the date that such record will be released to the requester unless
another Party obtains a court order to enjoin that disclosure pursuant to RCW
42.56.540. If another Party fails to timely obtain a court order enjoining
disclosure, the receiving Party will release the requested information on the date
specified. No Party shall be liable for any records that the Party releases in
compliance with this section or in compliance with an order of a court of
competent jurisdiction.
12. Limitations
. Nothing in this Agreement shall be construed or applied in a manner
that:
(a) Is inconsistent with or intrudes upon other contractual agreements of the
Parties including, but not limited to, the interlocal cooperation agreements
between Snohomish County and various cities for urban county consortium
qualification under the United States Department of Housing and Urban
Department Community Development Block Grant Program and HOME
Investment Partnership Program; or
(b) Authorizes or permits the Joint Board to lobby or to attempt to gain
preferential treatment in processes conducted by any of the Parties to award
federal, state or local funds for affordable housing.
13. Notices
.
(a) To the Joint Board
. Any notice to the Joint Board shall be in writing and
shall be addressed to the Chair of the Board and to the Administrative Agency.
(b) To a Party
. Any notice to a Party shall be to the Representative and
Alternate, if any, of that Party.
(c) Methods of Notice
. Any notice may be given by certified mail, overnight
delivery, facsimile, telegram, or personal delivery. Notice is deemed given when
delivered. Email may be used for notice that does not allege a breach or dispute
under this Agreement.
(d) Notice Addresses of Parties
. The following contact information for each
Party shall apply until amended in writing by a Party providing new contact
information to each other Party, the Chair of the Board, and the Administrative
Agency, if any:
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City of Edmonds
Robert Chave, Development Services
121 5th Ave. N
Edmonds, WA 98020
Phone (425) 771-0220
Facsimile (425) 771-0221
Planning@Edmondswa.gov
City of Everett
Dave Koenig, Planning
2930 Wetmore Ave., Suite 8A
Everett, WA 98201
Phone (425) 257-8736
Facsimile (425) 257-8742
City of Granite Falls
Sheikh Haroon Saleem, Mayor and Ray Sturtz, City Planner
206 S. Granite Ave, PO Box 1440
Granite Falls, WA 98252
Phone (360) 691-6441
Facsimile (360) 691-6734
City of Lake Stevens
Rebecca Ableman, Planning and Community Development Director
1812 Main Street, PO Box 257
Lake Steven, WA 98258
Phone (425) 377-3229
Facsimile (425) 212-3327
bableman@lakestevenswa.gov
City of Lynnwood
Don Gough, Mayor and Paul Krauss, CD Director
PO Box 5008
Lynnwood, WA 98046-5008
Phone (425) 670-5401
Facsimile (425) 771-6585
pkrauss@ci.lynnwood.wa.us
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City of Marysville
Gloria Hiroshima
[1049 State Avenue
Marysville, WA 98270
Phone (360) 363-8000
Facsimile (360) 651-5033
ghirashima@marysvillewa.gov
City of Mill Creek
Tom Rogers, Director of Community Development
15728 Main Street
Mill Creek, WA 98012
Phone (425) 745-1891
Facsimile (425) 745-9650
tom@cityofmillcreek.com
City of Mountlake Terrace
Shane Hope
6100 219th St. SW, Suite 200
Mountlake Terrace, WA 98043
Phone (425) 744-6281
Facsimile (425) 775-0420
shope@ci.mlt.wa.us
City of Mukilteo
Mayor and Planning Director
11930 Cyrus Way
Mukilteo, WA 98275
Phone (425) 263-8017
Facsimile (425) 212-2068
mayor@ci.mukilteo.wa.us
City of Snohomish
Larry Bauman, City Manager
City of Snohomish
116 Union
Snohomish, WA 98290
Phone (360) 568-3115
Facsimile (360) 568-1375
bauman@ci.snohomish.wa.us
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Town of Woodway
Mayor Carla Nichols
23920 113th Pl. W
Woodway, WA 98020
Phone (206) 542-4443
Facsimile (206) 546-9453
Mayor@townofwoodway.com
Housing Authority of Snohomish County
Executive Director
12625 4th Avenue W. Suite 200
Everett, WA 98204
Phone (425) 290-8499
Facsimile (425) 290-5618
rdavis@hasco.org
Snohomish County
Mary Jane Brell Vujovic, Division Manager
Housing and Community Services
3000 Rockefeller Ave., M/S 305
Everett, WA 98201
Phone (425) 388-7116
Facsimile (425) 259-1444
maryjane.brell@snoco.org
14. General Provisions
.
(a) Rights and Obligations Reserved; MOU Superseded
. This Agreement reserves
to each Party and shall not be construed to be in derogation of any rights, powers,
privileges, authority, liability, obligations and duties set forth in or provided by any
previous agreement executed by a Party relating in any way to affordable housing,
except that the Memorandum of Understanding dated September 21, 2011, by and
among the Housing Authority of Snohomish County, the cities of Edmonds, Everett,
Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake
Terrace, Mukilteo, Snohomish, Sultan and the town of Woodway (the “MOU”), shall
be deemed terminated pursuant to section 2.6.B of the MOU and shall be of no force
and effect upon the effective date of this Agreement.
(b) Access to Records
. To the extent permitted by law, all records, accounts and
documents relating to matters covered by this Agreement shall be subject to inspection,
copying, review or audit by the Washington State Auditor or any Party. Upon reasonable
notice, during normal working hours, each Party shall provide auditors from the
Washington State Auditor or the other Parties with access to its facilities for copying said
records at their expense.
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(c) No Third Party Beneficiaries
. This Agreement is for the benefit of the Parties only,
and no third party shall have any rights hereunder.
(d) Venue
. The venue for any action related to this Agreement shall be in Superior
Court in and for Snohomish County, Washington at Everett.
(e) Severability
. If any of the provisions of this Agreement are held to be invalid, illegal
or unenforceable, the remaining provisions shall remain in full force and effect. If the
invalidated provision is essential to the benefit of the Parties’ bargain, the Parties will in
good faith negotiate a replacement provision to make the Parties whole to the greatest
extent possible.
15. Execution
. This Agreement may be executed in multiple counterparts and, if so signed,
shall be deemed one integrated Agreement. The undersigned signatories represent that they
are authorized to execute this Agreement on behalf of the respective Party for which they have
signed below.
SNOHOMISH COUNTY Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF EDMONDS Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF EVERETT Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF GRANITE FALLS Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
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CITY OF LAKE STEVENS Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF LYNNWOOD Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF MARYSVILLE Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF MILL CREEK Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF MOUNTLAKE TERRACE Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
CITY OF MUKILTEO Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
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CITY OF SNOHOMISH Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
TOWN OF WOODWAY Approved as to form
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
HOUSING AUTHORITY OF Approved as to form:
SNOHOMISH COUNTY
By: _________________________ By: ____________________________
Signature Date Signature Date
Its: _________________________ Its: ____________________________
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MOU Signees by
Population Population**
Population for
Calculation
Purpose
2013
Contribution
Everett 103,019 103,019 $6,213
Marysville 60,020 60,020 $3,613
Lynnwood 35,836 35,836 $2,151
Edmonds 39,709 39,709 $2,385
Lake Stevens 28,069 28,069 $1,682
Mukilteo 20,254 20,254 $1,209
Mountlake Terrace 19,909 19,909 $1,188
Mill Creek 18,244 18,244 $1,088
Snohomish1 9,098 9,098 $1,000
Granite Falls1 3,364 $1,000
Woodway1 1,307 $1,000
HASCO
Total city 338,829 343,480 $22,530
County 286,727 286,727 $17,320
Total 625,556 Budget
630,207 $39,850 1 FTE 60,000.00$
Gates Grant4 $50,000 $50,000 Benefits (@39%)23,400.00$
Proposed Budget $89,850 Contributions $89,850 Local Travel/mi.1,250.00$
Back Office Support In kind2 Supplies/Teleph 1,200.00$
85,850.00$
Misc./Consult.4,000.00$
Notes:1.Minimum annual commitment $1,000 for any participant 89,850.00$
2.HASCO funding staff intern for 12+ months 2012 began interim work in July
**2011 Population
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1. Synthesize/analyze Data
a. IDENTIFY DATA GAPS,
And if there are, develop/implement a strategy to fill those gaps.
b. DEVELOP A SURVEY TEMPLATE THAT CITIES CAN USE FOR GATHERING HOUSING DATA
THEY’RE MOST INTERESTED IN.
c. IDENTIFY WHERE EXISTING AFFORDABLE HOUSING UNITS ARE LOCATED AND WHETHER
THEY ARE UNDER THREAT OF CONVERSION, WHAT THEIR CONDITION IS AND WHAT THE
CONDITION OF THE SURROUNDING PUBLIC INFRASTRUCTURE IS.
2. Provide Technical Expertise
CREATE A TEMPLATE JURISDICTIONS CAN USE IN DRAFTING THEIR HOUSING CONTINUUM AND
CITY PROFILES.
With the template each jurisdiction can create effective literature conveying their
individual housing needs. The continuum would also be useful in developing Housing
Elements for Comprehensive Plans.
3. Create Education/Outreach/Information-sharing Opportunities
DEVELOP A STRATEGY AND TOOLS TO EDUCATE ELECTED OFFICIALS
The task is to educate elected officials about affordable housing issues and the roles they can
play in obtaining funding for housing programs.
i. Identify elected officials who could serve as primary contact points for federal and state
agencies which provide housing funding (this would assist in attract housing money to
Snohomish County).
ii. Design workshop for elected officials to better inform them of housing issues and funding
opportunities/challenges/processes
a. PACKAGE THE IJH COMMITTEE’S IDEA/MESSAGE.
i. Use HASCO human resources staff (who has special training in leading facilitation) to work
with elected officials on the committee to create a succinct message of what the Alliance for
Housing Affordability is all about. The message would be a key tool to use in presentations
to city councils when the IJH ILA is being considered.
ii. Use the message to promote media exposure of the IJH committee’s existence and goals
4. Grants and Financial
a. DEVELOP A STRATEGY FOR LEVERAGING CDBG AND OTHER FUNDS.
b. DEVELOP A COMMON STRATEGY TO PURSUE FUNDING TO BE USED BY CITIES INDIVIDUALLY OR
COLLECTIVELY.
c. DESIGN A NEW REVENUE GENERATION TOOL THAT CAN BE ADOPTED BY LEGISLATIVE BODIES
AND THEN USED BY INDIVIDUAL CITIES.
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AM-6750 2. C.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Supplemental Agreement with Perteet for the 228 th St. SW Corridor Improvement project
Recommendation
Forward the item to the consent agenda for approval at the April 15, 2014 City Council meeting.
Previous Council Action
On October 16, 2012, City Council authorized the Mayor to sign Supplemental Agreement #1 with Perteet for the 228 th St.
SW Corridor Improvement project.
On June 11, 2013, City Council authorized the Mayor to sign Supplement Agreement #2 with Perteet for the 228 th St. SW
Corridor Improvement project.
Narrative
The project will construct the missing link of roadway on 228th St SW from State Route (SR) 99 to 76th Ave W and install
two new traffic signals at the intersections of SR99 / 228th St. SW and 76th Ave W / 228th St. SW. The center median will be
extended on a portion of SR99 to restrict left turns and improve safety. Sidewalk and bike lanes will be included along the
new section of 228th St. SW. The section of 228th St. SW from 80th Ave W to 1,000 feet east of 72nd Ave W will be overlaid,
as well as the section of 76th Ave W from 228 th St. SW to SR99. A raised median with decorative elements will also be
installed along SR99.
The proposed supplement covers the following professional services:
additional design support in the right-of-way acquisition phase with three remaining property owners involved in ROW
negotiations;
update contract technical specifications to be consistent with the latest WSDOT Standard Specifications 2014 Manual
(requirement because the project will be advertised after April 1, 2014);
complete additional utility locates to confirm that no utility conflicts exist with proposed utility elements to be added as
part of this project; and
supplemental survey to verify and supplement existing survey file.
The total cost of Supplement #3 is $19,287 ($15,606 allocated to the design phase and $3,681 to the ROW phase).
The supplement is funded through Federal grant funding with no local match. The City also recently secured an additional
$1.7M in construction federal grant funding (to be added to the $3.5M secured in 2012 for the construction phase). The City
has received a total of $6,469,000 in federal grant funds to complete all phases of this project.
The design phase, which began in August 2011, is scheduled for completion this Fall and the right of way acquisition phase is
scheduled for completion at the same time. Construction is scheduled to begin in Spring 2015.
Attachments
Perteet Scope & Fee
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Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 05:37 PM
Public Works Phil Williams 04/03/2014 05:38 PM
City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:47 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Megan Luttrell Started On: 04/03/2014 09:47 AM
Final Approval Date: 04/04/2014
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City of Edmonds
Supplemental Agreement No. 3
228th Street SW Corridor Improvement Project
March 2014
2707 Colby Avenue, Suite 900
Everett, Washington 98201
1-800-615-9900 / 425-252-7700
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Task 8 – Right-of-Way Acquisition (Design Support)
The intent of this supplemental task is to provide design technical support necessary to secure right-of-
way agreements with adjacent property owners. Perteet will continue to prepare engineering exhibits
and technical feedback associated with property owner negotiations.
Work Elements:
• General Right-of-Way Acquisition Design Support
• Country Farms Improvements
o Pave five parking stalls with pervious pavement
o Pave 25’ x 60’ with impervious HMA pavement
o Add a CB with possible sump pump. Power will come from Country Farms building.
Assumptions:
• Negotiations are nearing completion and are expected to be completed by March 31, 2014.
• Detailed designs, analysis and estimates are excluded.
• Stormwater analysis and/or county permits will not be prepared.
Deliverables:
• Right-of-Way Exhibits
Task 24 – 2014 Specifications Update
The intent of this task is to update contract technical specifications to be consistent with the WSDOT
Standard Specifications for Road, Bridge and Municipal Construction 2014 book.
Work Elements:
• Updated division 1 contract specifications.
• Update divisions 2 through 9 technical specifications.
Assumptions:
• City will prepare contract boiler plate documents and assemble the project manual.
Deliverables:
• 100% Specifications (four sets 8.5” x 11” sheets and an MS Word file)
Task 25 – Utility Locates (CNI)
The intent of this task is to assess the location and depth of critical utilities that the City and Consultant
believe are near or may be in conflict with project utility upgrades and walls. The following utility
locations will be located and ground penetrating radar will be utilized to assess the depth of the utility by
CNI, and horizontal location surveyed by Perteet:
1. NW Corner 228th/Hwy 99 – Gas Line
2. Unopen Right-of-Way – Underground Power
3. Unopen Right-of-Way – Underground Power
Packet Page 206 of 383
4. SE Corner 228th/Hwy 99 – Sanitary Line
5. 228th 6+30 – Gas and Water Line
6. 228th 8+40 – Gas Line
7. 228th 8+40 – Gas Line
8. NW Corner 228th/76th – Water Line/Telephone
9. 228th 13+30 – Gas Line
10. 228th 8+85 – Gas Line
11. NW Corner 228th/76th – Gas Line/Buried Power
12. 28th 13+25 – Telephone
13. 76th/Hwy 99 62+200 – Storm Line
Assumptions:
• CNI will perform utility locates and ground penetrating radar in compliance with Quality Level
“B” of CI/ASCE 38-02, Standard Guideline for the Collection and Depiction of Existing
Subsurface Utility Data.
• Existing soil conditions can affect the accuracy of data gathered from ground penetrating radar.
• Potholing will not be performed.
• CNI is performing this work on a time and materials basis with an estimated fee of $3,390.00.
• The following data will be added to the base map under Task 26.
Task 26 – Supplemental Survey
The intent of this task is to pick up additional data points to supplement the existing survey file. The
Consultant will also back a few known survey points that were performed by other survey companies.
Additional utilities will also be added to the base map.
Work Elements:
• Pick up CNI utility marked locations
• Pick up SSMH along unopen right-of-way (3 structures)
• Verify topo in unopen right-of-way
• Verify topo in vicinity of wall locations along 228th
• Pick up miscellaneous utility structures along 228th and Hwy 99
Assumptions:
• City will open gate and provide access to the 228th unopen right-of-way.
Deliverables:
• Revised base map
Packet Page 207 of 383
Project
Client
PM
228th Street SW Corridor Improve Proj- Supplement#3
City of Edmonds
Darrell Smith
Contract Start Date
Contract End Date
Contract Duration:
1/20/2014
7/19/2014
6 Months
Last Update date
Perteet Project No.
3/31/2014
20110010.003
Lead
Technician/
Designer
Professional
Land
Survey
Office
Technician
Field
Technician
III
Field
Technician
III
Sr.
Associate
Lead
Engineer /
Mgr
Engineer I Total
Hours
Labor Dollars
Task Billing Rate $104.60 $109.72 $89.24 $91.02 $79.00 $175.84 $146.29 $79.00
Task 8. Right-of-Way Acquisition (Perteet)12.00 12.00 4.00 28.00 3,681.00
Total Task 8. Right-of-Way Acquisition
(Perteet)
12.00 12.00 4.00 28.00 3,681.00
Task 24. Specification Update 4.00 20.00 24.00 3,629.00
Total Task 24. Specification Update 4.00 20.00 24.00 3,629.00
Task 25. Utility Locates 8.00 6.00 6.00 4.00 12.00 36.00 3,508.00
Total Task 25. Utility Locates 8.00 6.00 6.00 4.00 12.00 36.00 3,508.00
Task 26. Supplemental Survey 2.00 16.00 16.00 20.00 2.00 56.00 5,035.00
Total Task 26. Supplemental Survey 2.00 16.00 16.00 20.00 2.00 56.00 5,035.00
Total Hours 20.00 2.00 16.00 22.00 26.00 22.00 20.00 16.00 144.00
Total Dollars $2,092.00 $219.00 $1,428.00 $2,002.00 $2,054.00 $3,868.00 $2,926.00 $1,264.00 $15,854.00
Expenses:
Mileage - $.56 43
Utility Location Service 3,390
Totals:3,433
Page 1 of 3v7.0.812 (DARRELLS) -
Packet Page 208 of 383
SUMMARY
Labor 15,854.00
Expenses 3,433.00
Subconsultants
CONTRACT TOTAL 19,287.00
Page 2 of 3v7.0.812 (DARRELLS) -
Packet Page 209 of 383
Page 3 of 3v7.0.812 (DARRELLS) -
Packet Page 210 of 383
AM-6729 2. D.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted By:Renee McRae
Department:Parks and Recreation
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorizing Resolution for RCO grant for Civic Center
Recommendation
Forward the Resolution to the consent agenda for approval at the April 15, 2014 City Council meeting.
Previous Council Action
Narrative
The Recreation and Conservation Office has an open grant cycle for the WWRP program for local parks. One of the Parks,
Recreation and Open Space Plan priorities is to acquire Civic Center. This grant cycle provides an opportunity for the City to
apply for grant funds for this purpose. One of the grant requirements is that the Mayor sign an authorizing resolution to
demonstrate the City's commitment to this project.
Attachments
CC Auth Resolution
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/28/2014 07:51 AM
Mayor Dave Earling 03/28/2014 10:55 AM
Finalize for Agenda Scott Passey 03/28/2014 10:56 AM
Form Started By: Renee McRae Started On: 03/27/2014 02:40 PM
Final Approval Date: 03/28/2014
Packet Page 211 of 383
Local Agency
Washington Wildlife and Recreation Program
Authorizing Resolution
Projects with Acquisition – Recreation
Organization Name City of Edmonds Resolution No.
Project Name(s) Civic Center Acquisition
This is a resolution that authorizes submitting application(s) for grant funding assistance for Washington Wildlife and Recreation Program
project(s) to the Recreation and Conservation Office as provided in Chapter 79A.15 RCW, Acquisition of habitat conservation and outdoor
recreation lands, WAC 286 and subsequent Legislative action.
WHEREAS, our organization has approved a comprehensive parks and recreation or habitat conservation plan that includes this
project; and
WHEREAS, under the provisions of the Washington Wildlife and Recreation Program (WWRP), state grant assistance is requested to aid
in financing the cost of land acquisition; and
WHEREAS, our organization considers it in the best public interest to complete the project described in the application(s);
NOW, THEREFORE, BE IT RESOLVED that:
1. The Mayor of Edmonds is authorized to make formal application to the Recreation and Conservation Office for grant assistance;
2. Any grant assistance received will be used for direct costs associated with implementation of the project referenced above;
3. Our organization hereby certifies that our matching share of project funding will be derived from REET, bond sales, voter approved
initiatives and/or private funds and that we are responsible for supporting all non-cash commitments to this project should they not
materialize.
4. We acknowledge that the grant assistance, if approved, will be paid on a reimbursement basis, meaning we will only request payment
from the Recreation and Conservation Office after eligible and allowable costs have been incurred and payment remitted to our vendors,
and that the Recreation and Conservation Office will hold retainage until the project is deemed complete.
5. We acknowledge that any property acquired and/or facility developed through grant assistance from the Recreation and Conservation
Funding Board must be reasonably maintained and made available to the general public at reasonable hours and times of the year
according to the type of area or facility unless other restrictions have been agreed to by the Recreation and Conservation Office Director
or the Recreation and Conservation Funding Board.
6. We acknowledge that any property acquired and/or facility developed with grant assistance from the Recreation and Conservation
Funding Board must be dedicated for public outdoor recreation purposes, and be retained and maintained for such use for perpetuity
unless otherwise provided and agreed to by our organization and the Recreation and Conservation Funding Board.
7. We acknowledge that any property acquired using Recreation and Conservation Funding Board assistance must be developed within
five years of the acquisition closing.
8. This resolution becomes part of a formal application to the Recreation and Conservation Office for grant assistance; and
9. We provided appropriate opportunity for public comment on this application.
This resolution was adopted by our organization during the meeting held:
Location City Council Chamber, 250 5th Ave N, Edmonds WA 98020 Date April 15, 2014
Signed and approved by the following authorized representative:
Signed
Title Mayor Date
Attest:
Approved as to form
1/30/12
Packet Page 212 of 383
AM-6749 2. E.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
Quarterly Public Works Project Report
Recommendation
The report is being provided for information.
Previous Council Action
None.
Narrative
Attached is the quarterly report for capital improvement projects managed by the Public Works Department. The first quarter
report for 2014 contains information on the estimated project budget, 2014 budget, change orders, funding sources and
schedule.
Attachments
Quarterly Public Works Project Report
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 04/03/2014 03:48 PM
Public Works Phil Williams 04/03/2014 03:58 PM
City Clerk Scott Passey 04/03/2014 04:01 PM
Mayor Dave Earling 04/03/2014 04:07 PM
Finalize for Agenda Scott Passey 04/03/2014 05:09 PM
Form Started By: Megan Luttrell Started On: 04/03/2014 09:30 AM
Final Approval Date: 04/03/2014
Packet Page 213 of 383
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ESCO III Facilities Ameresco $758,683 $758,683 $60,000 $247,942 016 _Jun-14 Con ●ESCO Contract through WA DES process.
●Lighting upgradess have been accomplished for interior and
exterior work.
●Equipment replacements for Yost Pool and Edmonds Senior
Center coming in April and May.
●Additional control capacity has been added for the Council
Chambers and downstairs PD HVAC systems.
●The City has received all $187,566 funding as committed by the
Dept. of Commerce. This is in addition to the $43,000 already
received from the Sno Co PUD.
Fishing Pier Rehab Design/Permit Facilities Consultant $200,000 Budget Amendment
Pending
_$190,000 016 __Des ●Design and permitting funded through WDFW grant.
●Expectation is that additional grant funding will be sought for
construction project.
●Staff is currently seeking an update of construction cost
estimate that was generated for the project in 2006 to better
gauge what will be required for this project today.
●Once cost update is completed, an RFQ will go out to seek
qualified design firms.
Frances Anderson ADA Upgrades Facilities Consultant $200,000 $170,000 $11,000 _016 May-13 12/13/2013
Physical
Completion
Date:
1/7/2014
Cl-Out ●Physical Completion attained Jan.7th.
●All as-builts, warranty and OEM materials, and prevailing wage
certifications received.
●Council acceptance of the project achieved 3/18/2104.
●Have now received required releases from the ESD, L&I, and
the DOR.
●With the final release from L&I dated March 25th, the 45-day
period has begun and will expire May 9th, at which time the
retainage of $5809.06 will be paid.
Public Works Yard Water Quality
Upgrade (Waste Facility Upgrade)
Facilities Consultant $115,000 $154,000 _$170,000 422 Jun-14 Aug-14 Des ●100% Design to Ecology for Review end of March 2014 (75%
grant funded).
●Construction scheduled for summer 2014
76th Avenue West/75th Place
West Walkway & 162nd Park
Project
Parks Gray &
Osborne
$3,704,064 $12,000 $1,282,613 _125 Apr-09 Nov-10 Cl-Out ●Close out phase - working on release of retainage bond.
●Construction is complete.
●Change Order 1: $59,895; Change Order 2: $28,584; Change
Order 3: $22,117; Change Order 4: $10,096; Change Order 5:
$15,799; Change Order 6: $131,547; Change Order
7:$245,297;Change Order 8: $167,739; Change Order #9:
$25,109; Change Order #10: $19,618; Change Order #11:
$92,710; Change Order #12: $139,100; Change Order #13:
$325,000.
●$77,000-2012 Budget Amend (1st Qtr)
●$103,000-2012 Budget Amend (May)
●$30,000-2012 Budget Amend (December)
●$12,000-2013 Budget Amend (Feb)
City Park Spray Park Parks Site Workshop $1,585,000 $1,126,000 _$500,000 125, 132 Aug-14 Nov-14 Des ●Site Workshop hired by City to Complete design in March 2014
Dayton Street Plaza Parks Barker $160,605 $168,000 __132 TBD TBD Des ●Coordinating with Parks Dept to possibly go to construction in
2014
●$168,000 - 2013 Budget Amend (Feb)
2012 - Alder/Dellwood/Beach
Pl/224th Sewer Replacement
Sewer City $2,105,941 $1,471,023 __423 5/2013
3/2014
10/2013
9/2014
Con ●Dellwood site to be completed at a later date so that more
pressing sites can be addressed. Ad Date for Beach Place and
Alder March 2014.
●Easement acquired at Ebb Tide Site acquired and approved by
council on Feb 2013.
●Sewer construction of 224th substantially complete. Sept 2013.
Final Payment and closeout in progress
●$10,094.94 Fund Transfer approved by council March 2014 to
cover
●Construction of Beach Place and Alder sites expected to begin
May/June 2014.
●$417,000 - 2014 Budget Amendment (Mar)
2015 Sanitrary Sewer
Replacement
Sewer Consultant
TBD
$2,121,800 $125,000 __423 Dec-14 Sep-15 Pre ●RFQs for consultant design services to be received by 4/14.
Annual Sewer Replacement
Project Phase 2
Sewer CHS $3,284,488 $2,349,589 __423 May-14 Dec-14 Des ●Design at 90%.
●Project to be built in 2014
●$838,000 - 2014 Budget Amendment (Mar)
Alder CIPP(Citywide CIPP Sewer
Rehab)
Sewer City $222,778 $2,000 $25,261 _423 Jul-13 Jan-14 Cl-out ●Construction Complete.
●Change Order 1 - $10,094.94
●Change Order 2 - $15,166.24
●Final Payment and Project Closeout in Progress.
●$75,000 - 2014 Budget Amendment (Mar)
Citywide Sewer CIPP Sewer City $529,600 $529,600 __423 Dec-14 Sep-15 Pre ●Site selection to begin 5/14. With design to commence once
sites are finalized.
●-$500,000 -2014 Budget Amendment (Mar)
Lift Stations 3, 4, 5, 9, 10, 11, 12,
14 & 15
Sewer CHS $4,602,121 $245,000 $47,087 _423 Aug-12 Oct-13 Cl-Out ● Construction 100% Complete.
● Contractor currently working on completing punch list.
●Change Order No.1, $47,087.35.
●Substantial Completion 10/25/13
ScheduleProject Budget
Packet Page 214 of 383
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
238th St Drainage to Hickman
Park - Phase I
Storm City $373,160 $89,290 __422 Jun-14 Nov-14 Des ●Project broken into two phases due to grant for sidewalks.
●Phase I to be constructed in 2014 (Alley infiltration system
upgrade south of 107th PL W. and 102nd AVE W. infiltration
system upgrade - behind church).
●Phase II stormwater improvements on 238th St SW with
sidewalk in 2015 (connect to Hickman Park infiltration).
●$283,870 - 2014 Budget Amendment (March)
City-Wide Drainage Improv.Storm CHS
Leidos
$172,772 $154,000 __422 May-14 Aug-14 Pre/Des/
Con
●Design of two projects underway by consultants: 4th Ave S.
improvements (S. of Dayton) and Northstream inlet replacement
●$82,000 - 2014 Budget Amendment (March) 2014 Budget
Amendment (March)
●4th Ave S improvements advertise 2nd Quarter 2014
Dayton St & SR 104 Drainage
Improvement Study
Storm Leidos $288,941 $98,000 __422 __Study ●Alternatives Analysis Report completed 2013.
●Scope of Work for next phase to be completed 3rd Quarter
2014..
Dayton St. Storm Improvements
(6th to 8th)
Storm TBD TBD $365,000 __422 __On-Hold ●City Staff diverted to more urgent flooding issues.
Lake Ballinger Associated Projects Storm City $55,000 $55,000 __422 __Study ●McAleer Creek culvert replacement construction will commence
again 7/14 and complete by 10/14. Project managed by City of
Mountlake Terrace.
●Edmonds continues to work with the Lake Ballinger/McAleer
Creek Watershed Forum on technical, lobbying, and
administrative issues.
●City of Edmonds Web-based lake level indicator continues to
provide residents with useful information.
Northstream Pipe Abandonment Storm Consultant $55,000 $55,000 __422 __Study ●Evaluation of options to abandon old 24 and 30 inch storm line
underway.
●Construction planned for 2015
Perrinville Creek Flow Reduction
Retrofit Study
Storm Tetra Tech $388,772 $172,772 _$188,722 422 __Study ●Project ongoing with Consultant
●Draft Report due 2nd Quarter 2014
●$188,772 grant secured from Department of Ecology to
supplement budget.
●$128,037- 2014 Budget Amendment (March)
Perrinville High Flow Management
Projects
Storm Consultant $50,000 $100,000 _$50,000 422 __Des ●Grant received for Ecology for Low Impact Development
Retrofits ($50,000) to cover the cost of a 90% of design.
●30% Design complete and approved by Ecology
●Geotechnical evaluation spring 2014
●90% Design due by to Ecology by August 2014
Storm Drainage Improvements -
88th & 194th
Storm Consultant $159,000 $165,000 _422 Jul-14 _Des ●Design underway to line an old 8 inch storm line
●Construction scheduled for Fall 2014
SW Edmonds #4-106/105 Storm City $85,000 $0 _$70,000 422 Mar-15 _Des ●Grant received for Ecology for Low Impact Development
Retrofits ($70,000) to cover 82% of design costs.
●2014 Budget Amendment (March)
Video Assessment of Stormwater
Lines
Storm TBD $0 $250,000 __422 __On-Hold ●Project on hold until staff is availble
Willow Creek Daylight/Edmonds
Marsh Final Feasibility Study
Storm Shannon &
Wilson
$150,000 $500,000 _$200,000 422 __Study ●$200,00 grant secured from RCO-SRF Board
●Consulted selected (Shannon & Wilson).
15th St. SW Walkway Street KPG $374,000 $354,000 _$374,000 112 Aug-14 Dec-14 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 15th St. SW
from SR-104 to 8th Ave. S, on one side of the street.
● The City secured a state grant for $374,000 (through Safe
Routes to School grant). The design funds have been obligated.
2014 Pavement Restoration
Program
Street Snoh. County $1,200,000 $1,200,000 __112 Mar-14 Dec-14 Con ● City signed an agreement with Snohomish County to complete
pavement preservation (short overlay stretches, long overlay
stretches, and chip seal), as part of their 2014 Snohomish County
Preservation Program. ● 100th
Ave. W from SR-104 to 238th ST. SW, as well as Olympic View
Dr. from 76th Ave. W to 85th Pl. W. will be the long overlay
stretches.
● Smaller stretches will be overlaid (as part of Water Line
project) and (3) stretches will be chip sealed.
● $260,000 out of the $1,200,000 budgeted for a local match for
a Federal grant (programmed for 2015).
Packet Page 215 of 383
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
228th St. SW Corridor Safety
Improvements
Street Perteet $6,843,000 $2,710,000 _$6,491,000 112
421
422
Dec-14 Jun-16 Des /
ROW
● Design 90% complete.
● Right of Way acquisition (7 out of 10 property owners have
signed the ROW documents).
● Grant funding is included in all project phases.
● A TIB grant was secured for additional construction funding (for
total of $1.7M).
236th St. SW Walkway Street KPG $494,000 $474,000 _$494,000 112 Feb-15 Dec-15 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 236th St. SW
from SR-104 to Madrona Elementary, on one side of the street.
● The City secured a state grant for $494,000 (through Safe
Routes to School grant), The design funds have been obligated.
238th St. SW Walkway Street KPG $1,391,000 $1,364,600 _$591,000 112 Feb-15 Dec-15 Des ● Design 0% complete.
● The project proposes the addition of sidewalk on 238th St. SW
from 100th Ave. W to 104th Ave. W, on one side of the street.
● The City secured a state grant to cfor $591,000 (through Safe
Routes to School grant). The design funds have been obligated.
● This project will be combined with the storm drain
improvements scheduled along this same stretch.
5th Avenue Overlay Project Street Otak, Inc.$1,002,532 $14,800 _$551,000 112, 422 &
421
Jul-13 Dec-14 Cl-Out ●Contract in Closeout
76th Ave. W @ 212th St. SW
Intersection Improvements
Street Dave Evans $3,302,793 $657,000 _$940,397 112
421
422
423
TBD TBD Des ● Design 65% complete.
● Grant funding is included in the design and ROW phases.
● A grant application will be submitted this April for Construction
funding.
ADA curb ramp upgrades along
3rd Ave. S
Street City $129,000 $75,000 _$90,000 112 Jun-14 Sep-14 Des ● Design 0% complete.
● The project proposed the upgrade to curb ramps along 3rd
Ave. S from Main St. to Pine St.
● A construction grant was secured for $90,000.
Alternatives Study to Resolve
Conflicts at Dayton St. / RR
Crossings
Street TBD $2,000,000 $1,000,000 _____On Hold ● On-hold until a funding source is secured.
Citywide Pedestrian Countdown
Display & Cabinet Upgrades
Street Harris / DKS $273,000 $266,000 $14,616 $300,000 112 Oct-13 Apr-14 Con ● Construction 50% complete.
● Grant funding has been secured for 100% of the design and
construction phase.
Ch d #1 $14 616 Five Corners Roundabout (212th
St. SW @ 84th Av. W)
Street Dave Evans $3,809,386 $2,894,880 _$2,399,500 112
421
422
Mar-14 Dec-14 Con ● Design 100% complete.
● Right of Way acquisition complete since ROW settlement has
been reached with the property on the NE corner of the
intersection.
● Water & Storm Utility Funds are contributing to project funding.
Main St. @ 9th Ave.(interim
solution)
Street City $10,000 $10,000 __112 __Pre ● On-Hold
Main Street Pedestrian Lighting
from 5th Ave to 6th Ave
Street Parametrix $1,737,101 $0 $51,386 $1,225,000 112
421
422
Jul-12 Dec-12 Cl-Out ● Construction complete
● Construction close-out in progress.
● $312,000 - 2012 Budget Amendment (August)
● Change Order 1 - $15,099.14
● Change Order 2 - $1,193.00
● Change Order 3 - $1,020.18
● Change Order 4 - $639.24
● Change Order 5 - $16,335.51
● Change Order 6 - $3,169.57
● Change Order 7 - $1,968.00
● Change Order 8 - $2,980.00
● Change Order 9 - $10,321.98
● Change Order 10 - ($2,000.00)
● Change Order 11 - $659.12
Residential Neighborhood Traffic
Calming
Street City $10,000 $10,000 __112 __On Hold ● In 2011, speed studies were conducted along (23) stretches (at
locations where citizens have addressed speeding concerns).
Each stretch was then ranked based on a set of crierias that
were evaluated.
SR-104 Transportation Corridor
Study
Street TBD $150,000 $150,000 __112 __Study ● The consultant selection process will begin in April '14.
State Route (SR) 99 International
District Enhancements (Phase 3)
Street KPG $684,000 $592,000 _$684,000 112 Dec-14 Jun-16 Des ● Design 90% complete.
● The construction of this project will be combined with the 228th
St. SW Corridor Improvement project since both are within
proximity of each other, have a similar construction timeline, and
same grant funding source.
Sunset Walkway Improvements Street MacLeod
Reckord
$1,878,000 $221,000 _$249,000 112 TBD TBD Des ● (2) Federal grants have been secured for the design phase
(one in 2012 and other in 2013).
Packet Page 216 of 383
Capital Improvement Program Status
City or Total 2014 Change City Complete **Active
Project Description Type Consultant Budget Budget Orders Grants Fund(s) #Advertise Const Phase Comments
ScheduleProject Budget
Transportation Plan Update Street TBD $180,000 $90,000 __112 __Pre ● The 2015 Transportation Plan will begin in June '14 (consultant:
TBD).
2013 Replacement Program -
Waterline
Water City $1,577,720 $3,000 $3,509 _421 Mar-13 Nov-13 Cl-out ●Construction at 100%.
●D&G Backhoe awarded $1,304,457.70 contract in April 2013.
●Substantial Completion Awarded Oct 31, 2013 for 2013 WL
Replacement.
●Conflict with Sewer for 224th & 76th Project required
replacement of watermain to allow for sewerline replacement.
This project bid separately from watermains since that project is
already in progress. 224th Replacement complete.
●224th Project awarded Aug 2013 to Earthwork Enterprises.
Constr completed Oct 2013.
●1 change order for $3,509.10 issued.
●-$100,000 - 2013 Budget Amendment (Aug)
2015 Waterline Replacement Water Consultant
TBD
$2,792,692 $95,181 __421 Dec-14 Sep-15 Pre ●RFQs for consultant design services received 3/14. Review of
Qualifications in progress.
76th Ave W Waterline Extension
with Lynnwood
Water Roth Hill $940,300 $3,000 $48,153 _421 Oct-12 TBD Con ●Change order for unsuitable soils processed Sept 2013 for
$48,153.
●Emergency Declared in Nov 2013 to complete project because
Lynnwood dismissed contractor due to various issues.
●Earthwork Enterprises hired to complete waterline work. Work
completed by December 20, 2013.
●Lakeside Industries hired to place temporary pavement along
road alignment. Work Completed by December 20, 2013.
●COE & Lynnwood discussing final paving for roadway currently
scheduled for summer 2014.
●$175,000-2013 Budget Amendment (Feb).
●$100,000 - 2013 Budget Amendment (Aug)
●$140,300 - 2013 Budget Amendment (Nov)
●$26,294 - 2014 Budget Amendment (Mar)
Control system upgrade WWTP Tetra Tech 1.7M $0 __423 Winter
2013
Dec-18 Des/Ad ●Reliability -replace aging control system equipment and provide
for redundancy
●RFQ were requested and SOQ were reviewed. WE are in the
process of requesting authorization to award a contract and
purchase equipment at the 4.8.14 City Council mtg.
Facility repair and improvement
project
WWTP Tetra Tech $350,000 $0 __423 Winter
2014
Dec-13 Ad ●Reliability - repair men's locker room, floor damage and
reallocate space based on need.
●The bid is completed and we will request authorization to award
the contract at the 4.8.14 Council Meeting.
Incinerator regulatory compliance
& improvement
WWTP CH2M Hill &
Coal Creek
Environmental
$1,040,000 $25,530 __423 _Jan-14 Des ●Regulatory - Design is complete and installation of the mercury
removal modules will occur in 2014.
● The Title 5 Air Operating permit was accepted by PSCA. This
brings us into compliance with new regulations.
Switchgear replacement WWTP HDR $1,400,000 $99,399 __423 Apr-13 Sep-13 Cl-Out ●Reliability - This project is completed and in project close-out.
Only outstanding is the final detail on 1 of the new doors.
Variable frequency drive
installation
WWTP City $100,000 $31,733 __423 _Jul-14 Con ●Reliability - VFD's are on site. 1 is completely installed - The
installation is being pushed out to 2014.
Ad Advertising
Pre
Des
ROW
Ad
Con
Cl-Out
Study Study
Right-of-Way Acquisition
Advertise for Contruction Bids
**Active Phase
Preliminary Design
Design
Construction
Close-out Construcion Contract
Packet Page 217 of 383
AM-6745 2. F.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign Supplemental Agreement with David Evans and Associates for engineering support services
for the Five Corners Roundabout Project
Recommendation
Forward the item to the consent agenda for approval at April 15, 2014 City Council meeting.
Previous Council Action
On July 17, 2012, City Council authorized the Mayor to sign Supplemental #3 with David Evans & Associates for the Five
Corners Roundabout project.
On October 9, 2012, City Council authorized the Mayor to sign Supplemental #4 with David Evans & Associates for the Five
Corners Roundabout project.
On June 18, 2013, City Council authorized the Mayor to sign Supplemental Agreement #7 with David Evans & Associates for
additional utility, stormwater, and illumination work for the Five Corners Roundabout project.
On November 19, 2013, City Council authorized the Mayor to sign Supplemental Agreement #8 with David Evans &
Associates for additional illumination work for the Five Corners Roundabout project.
On January 7, 2014, City Council authorized the Mayor to sign Supplemental Agreement #9 with David Evans & Associates
for additional geotechnical services and waterline replacement work for the Five Corners Roundabout project.
Narrative
The design and right-of-way phases for the Five Corners Roundabout project were completed in March of this year and the
construction phase is scheduled to begin in May. The proposed supplemental agreement provides the following engineering
support services:
Revision to Traffic Control Signing plans to address the most recent WSDOT review comments;
Attendance at Contractor pre-construction / coordination meetings;
Attendance at construction site meetings: up to (4) meetings;
Request for Information: address any contractor specific questions about the design documents that City Staff is unable
to answer;
Constructability issues / plan clarifications;
Approval of shop drawings;
Geotechnical support during the installation of the detention vault; and
Preparation of As-Built Record Drawings
The total fee for the supplemental agreement is $50,227 and will be paid by project funds. Construction is scheduled to begin
in May and be completed by December 2014.
Attachments
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David Evans & Associates - Supplemental Agreement
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 01:20 PM
Public Works Phil Williams 04/03/2014 03:04 PM
City Clerk Scott Passey 04/03/2014 03:05 PM
Mayor Dave Earling 04/03/2014 03:13 PM
Finalize for Agenda Scott Passey 04/03/2014 03:25 PM
Form Started By: Megan Luttrell Started On: 04/02/2014 03:01 PM
Final Approval Date: 04/03/2014
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Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read:
Section 1, SCOPE OF WORK, is hereby changed to read:
DOT Form 140-063 EF
Revised 9/2005
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
Consultant Signature
By:
I
Section V, PAYMENT, shall be amended as follows:
Scott Soiseth, P.E.
Supplemental Agreement
Number
Organization and Address
Project Number
Description of Work
David Evans and Associates, Inc.
415 118th Avenue SE
Bellevue, WA 98005
Attn: Scott Soiseth
DEA Project No. COED0000-0003
Five Corners Roundabout - Provide engineering design services including preparing a topographic base map; environmental
documents; project design documentation; PS&E construction bid documents; determination of right-of-way needs;
preparation of a right-of-way plan, parcel exhibit(s), and legal descriptions(s); performing right-of-way acquisition services;
project management services to improve the level of service of the existing intersection; and construction support services.
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
and executed on
The Local Agency of
desires to supplement the agreement entered into with
See Exhibit A-1 for the Scope of Services.
The project completion date has been changed to 12/31/14.
The Supplement 11 total is $50,227 (see Exhibit E-1). The New Maximum Amount Payable is $518,200.
518,200.00
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
Five Corners Roundabout
Project Title New Maximum Amount Payable
Original Agreement Number
E1AA/c342 (425) 519-6590Phone:
City of Edmonds
David Evans and Associates, Inc.
8/5/2011 E1AA/c342and identified as Agreement No.
$
The changes to the agreement are described as follows:
II
III
Approving Authority Signature
11
Date
8/5/2011 12/31/2014
Execution Date Completion Date
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Exhibit A-1
Five Corners Roundabout
Intersection Improvement Project
SCOPE OF SERVICES
Supplement No. 11
Prepared for:
CITY OF EDMONDS
121 5th Avenue N
Edmonds, WA 98020
Prepared by:
DAVID EVANS AND ASSOCIATES, INC.
415 - 118th Avenue SE
Bellevue, WA 98005-3518
(425) 519-6500
March 6, 2014
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P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 11 - Construction Support\Exhibit A-1_DEA Scope_Five Corners Roundabout_2014-0306.docx
City of Edmonds 1 Supplement No. 11
Five Corners Roundabout Project March 6, 2014
City of Edmonds
Five Corners Roundabout
Intersection Improvement Project
SCOPE OF SERVICES
Supplement No. 11
Introduction
Supplement No. 11 modifies the original agreement dated August 5, 2011, and Supplements 1 through 10,
with the following revisions.
Additional Task 8.0 and New Task 13.0 Scope of Service items are listed below.
Section 8.0 PS&E Design
8.7 Construction Documents (100% Completion Level)
Section 8.7 is supplement with the following:
The CONSULTANT shall conduct the following:
o Prepare Ad-Ready Traffic Control Signing Plans
The traffic control signing plans will consist of adding Construction Class A signs and
Business Access signs to the construction phasing plans. WSDOT Traffic Control “K”
Plans will be utilized for traffic control and will be included in the Project Manual.
Section 11.0 Construction Support Services
Section 11.0 of the original agreement dated August 5, 2011, is deleted and replaced with the following:
11.1 Construction Support Services
The CONSULTANT shall provide professional services to support the CITY during the construction of
the PROJECT. It is assumed that construction will occur during a 6-month period beginning in April
2014. This work shall include the following design construction support services:
11.2 Construction Support Progress Reports and Project Invoices
Monthly progress reports shall be prepared by the CONSULTANT in a format agreed to by the CITY’s
project manager, and shall include a written report of the work performed by the CONSULTANT
and subconsultants during the billing period.
Monthly invoices will be prepared by the CONSULTANT for work activities for the prior month. These
invoices shall also include subconsultant work. Invoices will include back-up material for expenses and
will show approved budget and amount expended to date. Each month’s invoice will be prepared by
administrative staff, reviewed by the Project Manager and task leaders, and submitted together with the
progress report to the CITY.
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P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 11 - Construction Support\Exhibit A-1_DEA Scope_Five Corners Roundabout_2014-0306.docx
City of Edmonds 2 Supplement No. 11
Five Corners Roundabout Project March 6, 2014
11.3 Preconstruction Meeting and Coordination Meetings
As requested by the CITY, the CONSULTANT will attend the pre-construction meeting and contractor
coordination meetings during the construction period. For budgetary purposes, it is assumed the
CONSULTANT will attend the pre-construction meeting and three contractor coordination meetings in
person. A separate supplement will be prepared if additional meetings are required during construction.
11.4 Site Meetings
The CONSULTANT shall attend site visits and record observations made. Four (4) site visits are
assumed. A separate supplement will be prepared if additional site visits are required during construction.
11.5 Requests for Information (RFIs)
The CONSULTANT shall provide responses in a timely manner. Generally, the CITY will need RFI
responses within 3 business days of the request, however more or less time may be allocated for this task
depending on the issue.
11.6 Constructability Issues/Plan Clarifications
The CONSULTANT will be required to provide input and guidance on the constructability issues. This
includes on-site visits, design revisions based on field conditions, or suggested plan changes by CITY
staff. The CITY will provide a minimum of 48 hours notice for the CONSULTANT to perform the initial
site visit to gather information to review. The CONSULTANT shall provide written review and input in
a timely manner so that the CITY Contractor’s work flow is not unnecessarily disrupted. This may
necessitate the CONSULTANT providing direction at the time of the field visit. Nothing herein shall
require the CONSULTANT to provide services in a manner that would precipitate performance below the
generally accepted standard of care for the CONSULTANT’s industry.
11.7 Approval of Shop Drawings/Submittals
The CONSULTANT shall evaluate shop drawings, and proposals for substitutions of materials and
procedures as submitted by the Contractor for general conformance with the project requirements and
intent. The CONSULTANT shall provide review and approval of shop drawings and other submittals
within 5 business days.
11.8 Geotechnical Support
The CONSULTANT shall be available to observe the excavation for the detention vault. We estimate that
1 to 2 two-hour visits will be needed during excavation. The CONSULTANT will provide an engineering
geologist or geotechnical engineer to observe the excavation and verify that the base of the excavation has
adequate bearing capacity prior to construction of the base slab. We estimate an additional 3 to 4 site
visits (with approximately one hour on site) may be required to observe and test backfill operations at the
site.
Upon completion of the inspections, the CONSULTANT shall provide a field report for each site visit.
A separate supplement will be prepared if additional inspections or environmental consultation services
are required during construction.
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P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 11 - Construction Support\Exhibit A-1_DEA Scope_Five Corners Roundabout_2014-0306.docx
City of Edmonds 3 Supplement No. 11
Five Corners Roundabout Project March 6, 2014
11.9 Prepare As-Built Record Drawings
It is assumed the CITY will provide one complete, consolidated set of redlines for the CONSULTANT to
use in the as-built drawing preparation. The CONSULTANT shall prepare a draft 11”x17” as-built record
drawing for the CLIENT’s review prior to finalizing. As-built mylars will not be prepared.
DELIVERABLES:
Invoices with Progress Report (6 total)
RFI Responses
Signed and Stamped Approval of Shop Drawings
As-Built Drawings - 11”x17” and 22”x34” paper, Electronic PDF and Electronic CAD
files – 1 copy each of Draft and Final
Geotechnical Support (Field Reports)
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Supplement No. 11
Exhibit E-1: Consultant Fee Determination - Fixed Fee
Five Corners Roundabout Intersection Improvement Project
City of Edmonds
David Evans and Associates, Inc.
Direct
Classification Rate Hours Cost
1 Project Manager (PMGR) 57.00$ 117 $6,669
2 Sr. Prof. Engineer 57.00$ 36 $2,052
3 Professional Engineer (PFEN)42.00$ 118 $4,970
4 Design Engineer (DEEN)31.00$ 24 $744
5 Sr. CADD Technician (SCAD)32.50$ 46 $1,495
6 Administrative Assistant (ADMA)26.75$ 11 $294
7 Project Administrator (PADM)31.00$ 6 $186
Total Hours 358
Salary Cost $16,411
Overhead Cost @ 184.46%of Direct Labor $30,271
Net Fee @ 28.00%of Direct Labor $4,595
Total Overhead & Net Fee Cost $34,866
Direct Expenses Unit Each No.Cost
Mail/Deliveries/Fed Ex @ $20 2 $40
Mileage miles @ $0.56 /mile 500 $280
Subtotal $320
David Evans and Associates Total $51,596
Subconsultants:Costs
GeoEngineers - Geotechnical Engineering $5,000
Berger Partnership $1,000
UFS -$7,369
Subconsultant Totals -$1,369
Total Costs $50,227
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Printed: 3/6/2014Packet Page 225 of 383
Supplement No. 11
Exhibit E-1 Consultant Fee Determination - Summary Sheet
Five Corners Roundabout Intersection Improvement Project
City of Edmonds
David Evans and Associates, Inc.1234567
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DEA DEA GeoEng Berger UFS Total
direct rates:$57.00 $57.00 $42.00 $31.00 $32.50 $26.75 $31.00 Total Total Total Total Total Amount
Total Total Total Total Total Total Total Total Total
hrs hrs hrs hrs hrs hrs hrs hrs $
8.0 PS&E Design
8.7 Construction Documents (100% Completion Level)
8.7.8 Traffic Control Class A signs 2 4 2 8 $1,084 $1,084
8.7.9 Coordinating and addressing Ad-Ready PS&E comments
with City and WSDOT Local Programs (Transfer of funds
from surplus UFS funds - Task 10)
30 10 8 48 $7,369 $7,369
Work Element 8.0 Total 32 14.34 2 8 56 $8,453 $8,453
10.0 Right-of-Way Acquisition Services -$7,369 -$7,369
Work Element 10.0 Total -$7,369 -$7,369
11.0 Construction Support Services
11.2 Progress Reports and Project Invoices (6 total)9 3 6 18 $2,435 $2,435
11.3 Preconstruction Meeting and Coordination Meetings (4 Total) 16 8 8 32 $5,324 $5,324
11.4 Site Meetings (4 site visits)16 8 8 32 $5,324 $5,324
11.5 Requests for Information (RFIs)8 8 20 16 52 $7,024 $7,024
11.6 Constructability Issues/Plan Clarifications 20 8 40 8 12 88 $12,230 $1,000 $12,230
11.7 Approval of Shop Drawings/Submittals 8 4 16 28 $4,237 $4,237
11.8 Geotechnical Support $5,000 $5,000
11.9 Prepare As-Built Record Drawings 8 12 32 52 $6,249 $6,249
Work Element 11.0 Total 85 36 104 24 44 3 6 302 $42,823 $5,000 $1,000 $47,823
Direct Expenses $320 $320
PROJECT WORK ELEMENTS TOTALS 117 36 118.3 24 46 11 6 358.34 $51,596 $5,000 $1,000 -$7,369 $50,227
P:\c\COED00000003\0000CON\0030Contract\Supplements\Supplement 11 - Construction Support\Exhibit E-1_DEA Budget_Five Corners_2014-0306.xls
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Printed: 3/6/2014
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AM-6754 2. G.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:JoAnne Zulauf Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign a Snohomish County Community Development Block Grant (CDBG) Contract for ADA
Upgrades for the 3rd Ave Curb Ramp Replacement Project
Recommendation
Forward the item to the consent agenda for approval at the April 15, 2014 Council meeting.
Previous Council Action
None.
Narrative
In 2013, the City secured a Community Development Block Grant (CDBG) from Snohomish County to construct ADA
compliant sidewalk curb ramps on 3rd Ave from Main St. to Pine St. The City initially received $50,000, which was a partial
allocation of its grant request to construct the ramp upgrades. In late 2013, the County increased the grant allocation to
$90,000.
The proposed contract with Snohomish County provides the terms and conditions for the administration of grant funds. The
project is anticipated to begin in summer 2014.
Attachments
Proposed CDGB Grant Agreement
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 05:14 PM
Public Works Phil Williams 04/03/2014 05:15 PM
City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:49 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Megan Luttrell Started On: 04/03/2014 10:33 AM
Final Approval Date: 04/04/2014
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AM-6744 2. H.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Mike DeLilla Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization to award a construction contract for the Sanitary Sewer Replacement Project
Recommendation
Forward the item to the consent agenda for approval at a future Council meeting.
Previous Council Action
None.
Narrative
This project is part of the City’s program to replace and upgrade existing sewerlines at various locations around the City that
are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other
existing system deficiency. The project will replace at two locations in the City approximately 1,820 linear feet of sewerline
and 960 linear feet of waterline piping with associated services, meters, and fire hydrants.
The project costs are being funded by the 423 and 421 Utility Funds and the General Fund available for fire protection costs.
On March 20 and March 27, 2014 the project was advertised for construction bids. Construction bids are due by 2:00 p.m.
April 3, 2014, which may provide an opportunity to award the project at the April 15th City Council Meeting. The bid results,
project budget and recommendation to award will be provided at the April 15th meeting. Construction is expected to begin
late May/early June and be completed by the end of 2014.
Attachments
Project Location Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 02:50 PM
Public Works Phil Williams 04/03/2014 03:04 PM
City Clerk Scott Passey 04/03/2014 03:05 PM
Mayor Dave Earling 04/03/2014 03:12 PM
Finalize for Agenda Scott Passey 04/03/2014 03:25 PM
Form Started By: Megan Luttrell Started On: 04/02/2014 02:19 PM
Final Approval Date: 04/03/2014
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AM-6759 2. I.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Robert English
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on Bids opened April 1, 2014 for the Five Corners Roundabout Project and award of contract.
Recommendation
Forward the item to the City Council for discussion and possible action.
Previous Council Action
None.
Narrative
The project was advertised for construction bids in early March and the bid opening occurred on April 1, 2014. Staff is
reviewing the bid information and will provide the results from the bid opening and project budget at the
committee meeting.
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 05:31 PM
Public Works Phil Williams 04/03/2014 05:38 PM
City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:47 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Robert English Started On: 04/03/2014 03:48 PM
Final Approval Date: 04/04/2014
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AM-6743 2. J.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Mike DeLilla Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign a Professional Services Agreement with The Blueline Group for Capital Projects Construction
Management, Engineering & Inspection Services
Recommendation
Forward the item to the consent agenda for approval at the April 15, 2014 Council meeting.
Previous Council Action
None.
Narrative
The City issued a Request for Qualifications (RFQ) in February, 2014 to hire a consultant to support City staff with
construction management, engineering and inspection services for various City funded capital projects that are scheduled to
begin construction in 2014 and 2015. The City received statements of qualifications from twelve engineering firms and the
selection committee chose The Blueline Group to provide services during construction based on their qualifications,
experience and approach.
The City has negotiated a consultant fee of $170,000. This agreement will allow Blueline to provide services for the Capital
Improvement Projects for which there is not enough staff this year to be able to inspect and administer these contracts. These
services will be needed on the Waterline and Sewerline utility replacement projects that are scheduled for construction this
year and may be used to support staff on smaller stormwater utility projects that are scheduled for summer/fall
2014. The services provided under this contract will be funded by the respective utility fund.
Attachments
The Blueline Group Agreement
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 11:33 AM
Public Works Phil Williams 04/03/2014 03:04 PM
City Clerk Scott Passey 04/03/2014 03:05 PM
Mayor Dave Earling 04/03/2014 03:11 PM
Finalize for Agenda Scott Passey 04/03/2014 03:25 PM
Form Started By: Megan Luttrell Started On: 04/02/2014 02:09 PM
Final Approval Date: 04/03/2014
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PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and The Blueline Group, hereinafter referred to as the "Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a consulting
firm to provide consulting services with respect to Capital Projects Construction
Management, Engineering & Inspection services;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit A, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of
$170,000.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
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3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, employees and volunteers harmless from any
and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts,
errors or omissions of the Consultant in the performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City. Should a court of competent jurisdiction
determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for
damages arising out of bodily injury to persons or damages to property caused by or resulting
from the concurrent negligence of the Consultant and the City, its officers, officials, employees,
and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall
be only to the extent of the Consultant’s negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant’s
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
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Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this contract.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this contract must
meet the approval of the City. During pendency of this agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City’s prior written consent.
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10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Work and fee schedule attached hereto as Exhibit A. These writings constitute the
entire Agreement of the parties and shall not be amended except by a writing executed by both
parties. In the event of any conflict between this written Agreement and any provision of Exhibit
A, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Work, the City understands that a revision
to the Scope of Work and fees may be required. Provided, however, that nothing in this
paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services
rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this
Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use their best efforts to perform the work in a
professional manner consistent with sound engineering practices, in accordance with the
schedules herein and in accordance with the usual and customary professional care required for
services of the type described in the Scope of Work.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non-assignable. The services to be provided by the contractor shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
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licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
The Blueline Group
25 Central Way, Suite 400
Kirkland, WA 98033
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 2014.
CITY OF EDMONDS THE BLUELINE GROUP
By By
David O. Earling, Mayor
Its
ATTEST:
________________________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
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STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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Exhibit ‘A’ to the Contract Agreement for Professional Services
between The Blueline Group, LLC and the City of Edmonds
for Construction Services for 2014 Projects, dated March 27, 2014.
Task 001 – CONSTRUCTION INSPECTION SERVICES
Fee: Time and Expense (Estimated $125,000)
Blueline will provide as-needed inspection services at the City’s request during the 2014
construction season, and will coordinate construction management activities with the
City. Services under this task are anticipated to include:
1. Review plans/specifications and visit the site.
2. Review materials delivered to the site to review compliance with City approved
submittals.
3. Provide inspection for all aspects of the construction activity to review Contractor
compliance with the contract plans and specifications.
4. Coordinate compaction and materials testing with the testing agency.
5. Coordinate pressure and purity testing with the City and Contractor for water
main projects.
6. Coordinate final connections with the City and Contractor for water main
projects.
7. Record and report the progress of the construction operations to the City
throughout the duration of the contract.
8. Furnish the City with verification of all quantities of materials.
9. Provide final project inspection including punchlists.
10. Provide as-built redlines to supplement the Contractor’s redlines.
11. Monitor the Contractor’s traffic control operations to review compliance with
City approved Traffic Control Plan.
12. Be responsive to requests from citizens and businesses.
Deliverables (to be submitted weekly during construction):
Inspector’s Daily Reports.
Records of Force Account Work.
Weekly Tabulation of Quantities Placed (with all truck tickets attached).
Construction Progress Photos.
It is anticipated that the City will:
Provide purity testing (with coordination provided by Inspector).
Review submittals and project schedules.
Assumptions:
The Contractor will provide construction staking for the projects.
The City or Design Engineering Firm will prepare as-built drawings based off of
the as-built redlines.
Mileage associated with onsite construction inspection has been included in this
task.
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Exhibit ‘A’ to the Contract Agreement for Professional Services
between The Blueline Group, LLC and the City of Edmonds
for Construction Services for 2014 Projects, dated March 27, 2014.
Task 002 – CONSTRUCTION ADMINISTRATION SERVICES
Fee: Time and Expense (Estimated $15,000)
Blueline will provide construction administration services for this project during the
construction period. Services under this task are anticipated to include:
1. Review plans and specifications and visit the site prior to the Pre-Construction
Conference.
2. Attend Pre-Construction Conference.
3. Send out minutes from Pre-Construction Conference.
4. Review and approve Contractor progress schedules.
5. Review and approve contract pay estimates, and prepare pay requests for the
City approval.
6. Prepare change orders, as needed.
7. Prepare and submit weekly reports (Statement of Working Days and Project
Progress Chart)
8. Log affidavits/intents/certified payroll.
9. Provide project filing.
10. Provide RFI log.
11. Coordinate changes to drawings or specifications as necessary to respond to field
conditions (As needed – coordinating with the City Project Manager).
12. Monitor construction to determine contractor compliance and prepare associated
documentation.
13. General consultation and coordination on an as-needed basis to address
construction questions.
14. Assist with preparing punch lists and final inspection.
15. Prepare recommendation of project acceptance.
16. Attend and conduct construction meetings as required. Provide meeting minutes
to attendees. We assume at this point that a construction meeting will be held
approximately every two weeks.
17. Additional construction inspection services and project management, as needed.
Assumptions:
The City or Design Engineering Firm will prepare as-built drawings based off of
the as-built redlines.
The City will be reviewing submittals and maintaining the submittal log.
Mileage associated with construction administration has been included in this
task.
If additional inspection time or project management is requested beyond the
scope of Tasks 001 and 003, it will be billed under this task.
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Exhibit ‘A’ to the Contract Agreement for Professional Services
between The Blueline Group, LLC and the City of Edmonds
for Construction Services for 2014 Projects, dated March 27, 2014.
Task 003 – PROJECT MANAGEMENT
Fee: Time and Expense (Estimated $30,000)
This task is for general coordination and meetings on the project, including:
1. Management of all tasks and staff for construction inspection services.
2. Communication with the City of Edmonds regarding the construction.
3. Budget tracking and providing weekly updates to the City.
4. Preparation of consultant monthly invoices for work performed during the
previous month, including any pertinent backup materials.
Assumptions:
If additional inspection time or construction administration time is requested
beyond the scope of Tasks 001 and 002, it will be billed under this task.
GENERAL ASSUMPTIONS AND NOTES
1. Scope and fees outlined above are based on the following information (any changes
to these documents may result in changes to the fees):
a. Correspondence with Mike DeLilla the week of March 24, 2014.
2. The client shall provide The Blueline Group with approved plans, contract
documents, and any necessary inspection forms.
3. The fees stated above do not include reimbursable expenses such as large format
copies (larger than letter/legal size), and plots. These items will be billed under a
separate task called Expenses.
4. Compaction testing will be billed directly to the City by the testing agency.
5. Time and expense items are based on The Blueline Group’s current hourly rates.
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THE BLUELINE GROUP
HOURLY RATE SCHEDULE
Effective January 1, 2014
Principal Engineer $165/hr
Project Manager $150/hr
Senior Project Engineer $145/hr
Project Engineer $135/hr
Construction Administration $135/hr
Project Planner $120/hr
Engineer $120/hr
Engineering Designer II $120/hr
Engineering Designer I $110/hr
Senior CAD Technician $105/hr
Construction Inspector $100/hr
Planning Coordinator $95/hr
CAD Technician $95/hr
Administrative Assistant $70/hr
Notes:
Standard hourly rates include expenses for telephone, fax, photocopies (letter and legal
size) and postage. Please refer to The Blueline Group’s standard contract regarding the
firm’s policy regarding other project expenses.
All standard hourly rates are reviewed annually and adjusted accordingly.
PLOTTING/SCANNING RATE SCHEDULE
Effective January 1, 2014
11” x 17” Bond $0.50/sheet
12” x 18” Bond $2.10/sheet
18” x 24” Bond $2.35/sheet
22” x 34” Bond $2.65/sheet
24” x 36” Bond $2.90/sheet
30” x 42” Bond $3.40/sheet
36” x 48” Bond $3.95/sheet
Notes:
Plotting and scanning rates are reviewed annually and adjusted accordingly.
Plotting and scanning rates include 9.5% Sales Tax.
MILEAGE RATE SCHEDULE
Effective January 1, 2014
Mileage $1.00/mile
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AM-6730 2. K.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted By:Renee McRae
Department:Parks and Recreation
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Annual Special Event Contracts
Recommendation
Forward the individual contracts to the consent agenda for approval at the April 15, 2014 City Council meeting.
Previous Council Action
None
Narrative
Each year the City Council reviews and authorizes the Mayor to sign the special event contracts.
At this time you are reviewing the Garden/Summer Market, Edmonds Arts Festival, 4th of July Parade and Fireworks Display,
and the Taste of Edmonds contracts. These contracts have no significant changes.
Attachments
2014 Market contract
2104 EAF contract
2014 July 4 contract
2014 TOE contract
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 08:20 AM
Mayor Dave Earling 04/03/2014 11:20 AM
Finalize for Agenda Scott Passey 04/03/2014 11:33 AM
Form Started By: Renee McRae Started On: 03/27/2014 04:48 PM
Final Approval Date: 04/03/2014
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CONTRACT
CITY OF EDMONDS, WASHINGTON AND
EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY
May 3-October 4, 2014
The following is an agreement (“Agreement”) between the CITY OF EDMONDS (hereinafter
referred to as the “City”), and the EDMONDS-SOUTH SNOHOMISH COUNTY HISTORICAL
SOCIETY (hereinafter referred to as the “Historical Society”) (collectively, the “Parties”).
WHEREAS, the Edmonds South County Historical Society has operated in the past a spring and
summer market, providing a marketplace for Edmonds residents to display their wares, which
uniquely promotes artists and other small business persons and their products;
WHEREAS, the City Council finds that in addition to providing an opportunity for economic
development and a recreational resource to the citizens of Edmonds, the event promotes tourism to
the community and could provide an initial springboard for the development of a small business; and
WHEREAS, the City Council finds that the considerations the City provides are more than
adequately recompensed by the promises of the Historical Society and the public benefit to be
derived from this Agreement;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set
forth below, the Parties hereto agree as follows:
1. Responsibilities of the City.
1.1 Garden Market (May 3 through June 21): The City shall provide up to 40 parking
spaces located on the south and west sides of the police parking lot for farmer/producer based
vendors each Saturday.
1.2 Summer Market (June 28 through October 4):
• The City shall provide use of the right of way, Bell Street between 5th and 6th Avenues and 5th
Avenue between Bell and Main Streets, by the Historical Society for the “Summer Market”
event, each Saturday (Exception: No Summer Market during Taste of Edmonds, Saturday
August 9).
• The City shall allow vendor parking on the south, east and west sides of the police parking
lot each Saturday (Exception: No Summer Market during Taste of Edmonds, Saturday
August 9).
• All use and configuration of tents and other temporary facilities used in this event shall be
inspected and reviewed prior to the event by Edmonds Fire Marshal or designated
representative, in accordance with the provisions of the Open Air Market Ordinance. Tarps,
tents, canopies and covers shall be tested and labeled for fire resistance. Also, all participants
shall be required to adhere to all provisions of State and local law to insure that no lasting or
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permanent damage is done to any public facility or property. The Fire Marshal or the City, in
accordance with its lawful authority under statute and ordinance, may use their discretion to
cancel this event or to prohibit the attendance of the general public in certain areas when
doing so would be a violation of state law or local ordinance.
• The City shall install Summer Market banners as provided by Historical Society at approved
sites. Historical Society shall obtain a Street Banner Permit and pay the required fee.
• The City shall install appropriate “No Parking Saturdays” signage on both 5th Avenue South
and Bell Streets in late June and provide portable street barriers.
2. Responsibilities of the Historical Society.
2.1 Garden Market (May 3 through June 21) and Summer Market (June 28 through
October 4):
• Set up hours begin at 6:00 a.m. on Saturdays on 5th Avenue and 7:00 a.m. on Saturdays on
Bell Street.
• During the Garden Market and Summer Market, the sections of the Police parking lot not
used by the Market will be reserved for police parking only. Parking restrictions will be
posted and vendor and customer parking shall not be allowed in this area. Violators may be
towed at their own expense.
• For Summer Market, parking restrictions shall be posted indicating violators will be towed.
Police Department will attempt to notify owners. If not located by 6:30 a.m. police will
proceed to have violating vehicles towed.
• For Summer Market, street barricades are in place at 6:00 a.m. on Saturday and removed by
5:00 p.m. Exception: The street barricade at 5th Avenue and Main Street will not be placed
until after Sound Disposal enters 5th Avenue to access the alley next to the Museum for
Saturday morning pickup. Sound Disposal will enter 5th Avenue from Main Street and access
the alley by 8:00 a.m. at the latest.
• Historical Society shall obtain necessary Street Use Permits for Summer Market.
2.2 The Historical Society shall provide a Certificate of Insurance evidencing commercial
general liability insurance written on an occurrence basis with limits no less than $1,000,000
combined single limit per occurrence and $5,000,000 aggregate for personal injury, bodily injury and
property damage. The City shall be named as an additional insured on the Commercial General
Liability insurance policy and a copy of the endorsement naming the City as additional insured shall
be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that
coverage shall apply separately to each insured against whom claim is made or suit is brought, except
with respects to the limits of the insurer’s liability. The City shall be named as an insured on the
Historical Society’s General Liability insurance policy. The insurance policy shall contain, or be
endorsed to provide that the Historical Society’s insurance coverage shall be primary insurance. Any
insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the
Historical Society’s insurance and shall not contribute to it. The Historical Society shall provide a
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certificate of insurance evidencing the required insurance before using the property described herein.
Insurance shall be placed with insurers with a current A.M. Best rating of not less than A: VII.
2.3 The Historical Society agrees that the Market is a public event. The Historical Society
further agrees that areas constituting the City-Provided Site that are covered under this Agreement,
including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens,
meeting halls and squares, are traditional public forums. As a result, the Historical Society shall
permit citizens attending events open to the general public at a City-Provided Site during the Market
to exercise therein their protected constitutional right to free speech without interference.
2.4 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Historical Society will encourage its
vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the
use of reusable totes whenever practicable.
2.5 The Historical Society shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including attorney fees, arising from or in connection with the Historical Society’s
performance, or nonperformance, of this Agreement, except to the extent that claims, injuries,
damages, losses or suits are caused by the sole negligence of the City, its officers, officials,
employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the
Historical Society of the immunity provided under Title 51 RCW, but only to the extent necessary to
fully effectuate this promise. This provision shall survive the termination and/or expiration of this
Agreement.
2.6 Neither the Historical Society nor any of its officers, agents, or employees shall
discriminate in the provision of services under this Agreement against any individual, partnership, or
corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination
prohibited by federal, state or local law.
2.7 In addition, the Parties acknowledge that pursuant to the provisions of Initiative 901
as codified in Chapter 70.160 RCW (hereinafter the “smoking ban”), smoking is prohibited in indoor
areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City,
and employees of any vendor at the event or of the contracting organization are required to be. This
general description of the provisions of the initiative is included for the purpose of reference and is
not intended to expand or contract the obligations created by the smoking ban. The Historical Society
warrants that it will comply with the smoking ban and will utilize the services and advice of the
Snohomish County Health District in assuring compliance during the event described in this
Agreement.
2.8 Historical Society agrees to the following Market days:
Garden Market: Saturdays, May 3 through June 21, 2014
Summer Market: Saturdays, June 28 through October 4, 2014 (No Market August 9,
due to Taste of Edmonds).
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Historical Society agrees to the following Market hours of operation:
Garden Market open: 9:00 a.m.-2:00 p.m.
Set up: 7:00 a.m.-9:00 a.m.
Takedown: 2:00 p.m.-3:30 p.m.
Summer Market open: 9:00 a.m.-3:00 p.m.
Set up: 6:00 a.m.-9:00 a.m. (6:00 a.m. start on 5th Avenue; 7:00 a.m. start on Bell
Street)
Takedown: 3:00 p.m.-4:30 p.m.
2.9 The City shall have no responsibility or liability for the provision of security services
nor shall it be liable for any loss or damage incurred by the Historical Society or the participants in
this event.
2.10 Historical Society shall provide fire watch for all times in and around the booths and
displays open to the general public as part of this event.
2.11 Historical Society shall provide sufficient portable sani-cans. Sani-cans will be
discretely placed at a location(s) to be agreed upon by the City and the Historical Society. The City
agrees to allow the use of one space in the parking lot south of City Hall to be used for the placement
of two sani-cans for the length of the “Summer Market” (June 28 to October 4, 2014).
2.12 Individual vendors are responsible for packing out all of their own garbage. Historical
Society may deposit up to twelve (12) thirty-three gallon bags of garbage generated in their area in
the dumpster located in the Public Safety Center’s trash enclosure that abuts Fire Station 17.
2.13 Historical Society shall arrange for and pay for a recycling container(s) from Sound
Disposal. Container(s) shall be stored and serviced in the Public Safety Center’s trash enclosure that
abuts Fire Station 17.
2.14 Upon the completion of the event, Historical Society shall make adequate provisions
for the cleanup and restoration of all sites rented or provided under terms of this Agreement.
2.15 Historical Society shall pay the City all permit fees, in accordance with provisions of
open air market, Ordinance #3015, for the above-mentioned facilities use and services at least ten
(10) days prior to the event.
2.16 Colored flags or banners may not be placed in the existing holes in the public
sidewalk designated for the American flag program.
3. Miscellaneous.
3.1 Entire Agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created
hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements,
written or oral, between the Parties. Any prior discussions or understandings are deemed merged
with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or
transferred except in writing with the express written consent of the Parties hereto. Any action to
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interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County,
Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in
performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental
authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or
due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance
due to any such cause, the date of delivery or time for completion will be extended by a period of
time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to
or in fact create an agency or employment relationship between the Parties. No officer, official,
agent, employee or representative of the Historical Society shall be deemed to be the same of the
City for any purpose. The Historical Society alone shall be solely responsible for all acts of its
officers, officials, agents, employees, representatives and subcontractors during the performance of
this Agreement.
DATED this ______ day of ________________ 2014.
CITY OF EDMONDS: EDMONDS-SOUTH SNOHOMISH
COUNTY HISTORICAL SOCIETY:
David O. Earling, Mayor By:
Its:
Date:
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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CONTRACT
CITY OF EDMONDS, WASHINGTON AND
EDMONDS ARTS FESTIVAL ASSOCIATION, INCORPORATED
June 5-June 18, 2014
The following is an agreement (“Agreement”) between the CITY OF EDMONDS (hereinafter
referred to as the "City"), and the EDMONDS ARTS FESTIVAL ASSOCIATION,
INCORPORATED (hereinafter referred to as the "Festival Association") (collectively, the
“Parties”).
WHEREAS, the Festival Association has for many years sponsored a public event known as the
Edmonds Arts Festival which provides educational and artistic benefits to the citizens of
Edmonds;
WHEREAS, the City Council finds that in addition to providing an educational opportunity, the
Edmonds Arts Festival showcases Edmonds’ artists and helps promote tourism and thereby the
economy of Edmonds; and
WHEREAS, the City Council finds that the considerations to be provided to the Festival
Association by the City are more than adequately recompensed by the compensation provided by
the Festival Association and from the public benefits received by the citizens of the City;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set
forth below, the Parties hereto agree as follows:
1. Responsibilities of the City. (Certain Festival Association obligations included).
1.1 From 10:00 p.m., June 5 to 5:00 p.m., June 17, 2014, the City shall
provide Rooms 206, 207, 208, 209 (parallel bars will not be taken down), 112, 113, 114, 115,
and 123 of the Frances Anderson Center. The Frances Anderson Center gym shall be provided
from 1:00 p.m., June 5 to 12:00 midnight, June 16, 2014. Gym shall be available for use by
8:00 a.m., Tuesday, June 17, 2014. Under no circumstances shall the Festival Association have
access to the Sculptor's Workshop, Rooms 210 and 211.
1.2 The City shall provide the Edmonds Plaza Room from 8:30 a.m.,
Thursday, June 5 until 12:00 midnight, Monday, June 16, 2014 at which time the Festival
Association agrees to have the carpet professionally cleaned so that it is dry and ready for set up
at 8:30 a.m., Tuesday, June 17, 2014.
1.3 All of the rooms identified herein shall be under the exclusive control of
the Festival Association during the period identified due to the high value of the arts and crafts
works that shall be located therein. The City shall make its best efforts to limit foot traffic not
related to the Festival Association activities to a minimum. Two sets of the required keys plus
three additional room keys will be checked out to the Festival Association President, or designee,
who shall be responsible for security of all Festival Association displays and supplies. The
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Festival Association may cover the vending machines from 12:00 noon, June 11 through June
15, 2014.
1.4 During the evening of June 11, 2014, the Festival Association shall have
exclusive control of the hallways serving the rooms it is allowed to use for that evening starting
at 5:00 p.m. During this time, the Festival Association shall hold the pARTy from 5:30 p.m. to
12:00 midnight. The Fire Marshall will do an inspection of the tented area prior to the start of
the party for life safety issues. Alcoholic drinks may be served at the pARTy, so long as the
Festival Association obtains all required state licenses and approvals to serve alcohol. The
lighted display shall be reserved for the use of the Festival Association. The City shall provide
ample trashcans for the evening of June 11, 2014. Clean up is the responsibility of the Festival
Association.
1.5 The City shall provide the Frances Anderson ballfield, playfield, courtyard
and amphitheater, and the Edmonds Plaza from Noon, June 11 through midnight, June 16,
2014. The playfield shall be provided for Artwork Booths. It is recognized that the City may
choose to sprinkle the field prior to the Edmonds Arts Festival to reduce dust as watering the
field is the only means the City has to control dust. The sprinkling system shall be turned off by
8:00 a.m., June 11, 2014. The Festival Association agrees to reduce the size of the infield cover
to cover the infield only. In addition to the Playfield, the Festival Association shall be provided
the paved area west of the outdoor stage for the food concession area. The Library Plaza to the
west of the Anderson Center shall be used for special functions suitable to the area. The Festival
Association shall utilize and shall be provided up to fifteen (15) picnic tables at the concession
area and up to fifteen (15) garbage cans around the outside area, and shall provide the City with a
schematic drawing of where the garbage cans and picnic tables are to be placed by June 2. The
Festival Association shall provide two volunteers for eight hours each to assist with the moving
and placement of picnic tables and garbage cans and shall provide a truck and volunteers to
move and set up the information booths. The Festival Association shall be responsible for
providing a dumpster for trash and grease traps for waste water disposal. The Festival
Association shall provide the City with a list of supplies (trash can liners, paper towels, etc.)
which the City shall order. The Festival Association will pay the invoices for all supplies in a
timely fashion. The City shall check the stage to insure that it is in safe and usable condition.
1.6 Eighth Avenue shall be closed between Main Street and Dayton Street for
an additional food concession area and eating tables from 8:00 a.m., June 11, through 12:00
noon, June 16, 2014. The City shall provide and install safety barriers at both ends of the closed
street. The Festival Association shall obtain a street closure permit as a part of its obligations
under paragraph 2.9.
1.7 Except as provided below, the Festival Association shall have exclusive
use of the parking lot between the Anderson Center and the Edmonds Library for permit parking
from June 11 through June 16, 2014, provided, however, that the Festival Association shall
provide nine parking permits and marked stalls for Library staff/patrons, which include three
handicapped parking stalls. The Dayton Street book drop and the Library receiving area must
remain open at all times. The City shall provide official handicapped parking signs. One
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load/unload space each will be marked on Dayton and Main Street, and up to two spaces on 8th
Avenue.
1.8 The Festival Association shall have exclusive use of the Civic Center dirt
soccer/football field (excluding all turf areas) from 2 p.m., June 11 until 8 a.m., Monday, June
16, 2014. The field will be used exclusively for all-day parking of exhibitors and staff. Entrance
adjacent to Boys & Girls Club prohibited except in an emergency.
1.9 The City shall install Edmonds Arts Festival street banners at all approved
sites. One additional banner on the east wall of the Frances Anderson Center will be installed by
the City.
1.10 The City shall provide fifteen (15) amps of electrical service to each
duplex outlet: the Festival Association must supply any additional power. A Festival Association
representative and a City representative from Public Works will meet prior to June 6, 2014, to
draw up an interior and exterior electrical plan. The Festival Association is responsible for
notifying PUD of hookups and scheduling inspection of temporary panels. The Festival
Association must have temporary panels and power poles removed by 12:00 Noon, Wednesday,
June 18, 2014. The Festival Association shall not draw power from the Frances Anderson
Center.
2. Responsibilities of the Festival Association.
2.1 The Festival Association will operate the Edmonds Arts Festival
consistent with its educational purposes and shall not illegally discriminate in the provision of
the event or in its entrance requirements against any person or organization in violation of state
or federal statute or local ordinance.
2.2 In addition, the Parties acknowledge that, pursuant to the provisions of
Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is
prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public
employees of the City and employees of any vendor at the event or of the contracting
organization are required to be. This general description of the provisions of the initiative is
included for the purpose of reference and is not intended to expand or contract the obligations
created by the smoking ban. The Festival Association warrants that it will comply with the
smoking ban and will utilize the services and advice of the Snohomish County Health District in
assuring compliance during the event described in this Agreement.
2.3 The Festival Association agrees that the Edmonds Arts Festival is a public
event. The Festival Association further agrees that areas provided by the City that are covered
under this Agreement, including but not limited to public right of way, streets, sidewalks, parks,
parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the
Festival Association shall permit citizens attending events open to the general public during the
Edmonds Arts Festival to exercise therein their protected constitutional right to free speech
without interference on City property.
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2.4 RCW 70.93.093 concerning event recycling became effective in
Washington on July 22, 2007. The Festival Association will place clearly marked recycling
containers throughout the event area for the collection of aluminum, glass or plastic bottles or
cans, and arrange for recycling services.
2.5 The City has enacted Ordinance 3749 restricting the use of single-use
plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food
or provided solely for produce, bulk food or meat. The Festival Association will encourage its
vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the
use of reusable totes whenever practicable.
2.6 The Festival Association shall defend, indemnify and hold the City, its
officers, officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits, including attorney fees, arising from or in connection with the Festival
Association’s performance, or nonperformance, of this Agreement, except to the extent that
claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its
officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall
include a waiver by the Festival Association of the immunity provided under Title 51 RCW, but
only to the extent necessary to fully effectuate this promise. This provision shall survive the
termination and/or expiration of this Agreement.
2.7 The Festival Association shall provide a Certificate of Insurance
evidencing insurance written on an occurrence basis with limits no less than $3,000,000
combined single limit per occurrence and $3,000,000 aggregate for personal injury, bodily injury
and property damage. The City shall be named as an additional insured on the Commercial
General Liability insurance policy and a copy of the endorsement naming the City as additional
insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a
clause stating that coverage shall apply separately to each insured against whom claim is made or
suit is brought, except with respects to the limits of the insurer’s liability. The City shall be
named as an insured on the Festival Association’s General Liability insurance policy. The
insurance policy shall contain, or be endorsed to contain that the Festival Association’s insurance
coverage shall be primary insurance. Any insurance, or insurance pool coverage maintained by
the City shall be in excess of the Festival Association’s insurance and shall not contribute to it.
The Festival Association shall provide a certificate of insurance evidencing the required
insurance before using the premises described herein. Insurance shall be placed with insurers
with a current A.M. Best rating of not less than A:VII.
2.8 Displays and artworks shall not be hung from conduits or sprinkler pipes.
Exits and exit signage shall not be obstructed except with specific approval of the Fire Marshal
or his designee. Nothing shall be attached to any piece of art displayed by the City, or on any
metal surface, within the Edmonds Art Festival premises made available by the City to the
Festival Association and covered by this Agreement. The Festival Association shall be
responsible for removing all paint, wires, and modifications made to the building for the Festival
and restoring the premises to its original condition. No stakes shall be used on grassy areas of the
Plaza. A Festival Association representative shall meet with a member of the City's Parks and
Recreation Department prior to June 6, 2014 and on June 18, 2014 to inspect the facility to
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document the “original” and post event condition of the Anderson Center, the Plaza Rooms, and
outside areas.
2.9 The Festival Association shall be responsible for picking up all trash and
removing all items and equipment related to the Edmonds Arts Festival by 5:00 p.m., June 17,
2014. This includes the grounds as well as the buildings. The City shall provide the Festival
Association with one mop, pail, and broom to use for cleanup, supplies for the toilet facilities,
and keys to dispensers. The Festival Association will provide sufficient portable sani-cans and
wash stations. The Festival Association will take over cleaning and stocking the restrooms from
5:00 pm, June 11 to 5:00 pm, June 16, 2014.
2.10 The Festival Association shall provide manpower to assist relocating City
equipment and furniture to the storage rooms. Also, City clients shall have access to the weight
room (200A) for drop-in use up until 2:00 p.m., Wednesday, June 11, 2014, and starting again
at 8:30 a.m., Monday, June 16, 2014. The clients shall use the alternate Main Street entrance
(no access through the gym). The City shall secure the hallway between the gymnasium and the
weight room by 12:00 noon, Friday, June 6. The hallway must be opened by 2:00 p.m., June
11 and must remain open, clear and unobstructed for egress during the Edmonds Arts Festival.
2.11 The Festival Association shall be responsible for all required city and state
permits. The Festival Association shall submit all required application(s) and fees(s) for the
Street Banner Permits provided for by this Agreement. All permits will be arranged through a
designated representative of the City. The Festival Association is responsible for obtaining any
necessary permits for serving alcohol on the premises from the state.
2.12 The Festival Association shall post "NO DOGS" signs on the Edmonds
Arts Festival grounds and the Civic Center Field as per City Ordinance. The Festival
Association shall notify vendors of this ordinance as part of their registration instructions, and
also inform vendors that this ordinance will be enforced. This provision shall not apply to
service animals for the disabled.
2.13 The Festival Association shall be responsible for cleaning rugs, floors,
stairs, and otherwise restoring the buildings to their original condition, including professional
cleaning of the Plaza Room carpet, rooms 201, 209, 112, 114 and main floor hallway, elevator
lobby and ramp. The Festival Association shall pay for special cleaning of all paved food
concession areas, restore all areas to their original condition, and wash east-facing windows on
the first and second floor of the Frances Anderson Center by 4:00 p.m., Wednesday, June 18.
(Care must be taken particularly with the Daycare windows below ground level which have
exhaust fans that are not able to be sealed). The Festival Association shall hot water power wash
the Plaza and all pedestrian walkways around the amphitheater and Frances Anderson Center as
well as the Library Plaza area and steps to the Library parking lot. The Festival Association will
be responsible for installing drain guards on all affected storm drains prior to the beginning of the
Edmonds Arts Festival, and for removing them after clean-up is complete. Drain guards will be
provided by the City. Power washed materials (litter, etc.) must be collected and disposed of and
not pushed to adjacent areas. Disposal of waste water shall be according to the City policy using
grease traps provided, cleaned and picked up, by the Festival Association.
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2.14 The Festival Association shall provide a fire watch for all times the
buildings and displays are open to the general public. The Fire Marshall or representative shall
inspect the Frances Anderson Center with the Festival Association President, or designated
representative, prior to June 6, 2014 and any potential problems will be noted and reported prior
to Fire Marshall's briefing. At 9:00 a.m., June 11, 2014 Fire Marshal shall brief designated
representatives of the Festival Association of the location and use of fire apparatus in the
Anderson Center and Edmonds Plaza Room. The Festival Association President and appointed
representatives will be the responsible Festival Association individuals for performing fire
prevention and fire watch activities.
2.15 The Festival Association shall insure that:
2.15.1 Kilns, barbecues, forges and other sources of heat shall be
insulated from turfed areas to prevent the heat from killing the grass and sterilizing the soil. All
heat producing appliances in locations other than the food vending area shall be approved by the
Fire Department and may require conditions for their acceptable use. Food vendor installations
will be inspected prior to the Edmonds Arts Festival opening. Tarps, tents, canopies and covers
shall be listed and labeled for flame resistance.
2.15.2 Vehicles shall only be allowed on turfed areas to load and unload,
with adjacent streets and Civic Center Soccer Playfield (dirt field) used for parking during the
Edmonds Arts Festival. Food Court concessions will use the Main Street entrance for loading
and unloading. The Festival Association shall notify all individual residents of the affected areas
of 8th Avenue and provide general notice to all the citizens of the closure of 8th Avenue.
2.15.3 The Festival Association will provide gate control and parking
supervision to ensure orderly and efficient parking, and restrict parking to the sand/dirt surface
within the track area. Use of the jogging track, tennis courts, softball field, and Boy’ & Girls’
Club activities should not be impacted. The Festival Association may be charged time and/or
materials to return the area to its original condition.
2.16 The Festival Association shall submit a cleaning/damage deposit of
$1,000.00 to the City prior to May 5, 2014. The deposit shall be refunded to the Festival
Association if, upon inspection, all is in order, or a prorated portion thereof as may be necessary
to reimburse the City for loss or cleaning and supply costs.
2.17 The Festival Association shall pay the City a fee of $6,600.00 ($5,960 for
Anderson Center, under stage storage, Plaza Room and environs and $640 for Civic Field) for
the use and services of the above mentioned facilities in this Contract, pay directly to the
contractor for supplies provided through the City for the actual cost of supplies furnished by the
City within thirty (30) days of mailing of a final bill by the City. All fees are due by May 5,
2014.
2.18 Notices. All requests for additional services and concerns of the Festival
Association shall be directed by the Festival Association President to the City's designated
representative, Renée McRae (425.771.0232).
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3. Miscellaneous.
3.1 Entire agreement, integration and amendment. This Agreement contains
the entire agreement and understanding between the Parties relating to the rights and obligations
created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and
agreements, written or oral, between the Parties. Any prior discussions or understandings are
deemed merged with the provisions herein. This Agreement shall not be amended, assigned or
otherwise changed or transferred except in writing with the express written consent of the Parties
hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior
Court of Snohomish County, Washington, and the Parties agree that, as between them, all
matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or
delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any
governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in
transportation, or due to any other cause beyond the Parties’ reasonable control. In the event of
delay in performance due to any such cause, the date of delivery or time for completion will be
extended by a period of time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be
interpreted to or in fact create an agency or employment relationship between the Parties. No
officer, official, agent, employee or representative of the Festival Association shall be deemed to
be the same of the City for any purpose. The Festival Association alone shall be solely
responsible for all acts of its officers, officials, agents, employees, representatives and
subcontractors during the performance of this Agreement.
DATED this _______ day of __________________, 2014.
CITY OF EDMONDS: EDMONDS ARTS FESTIVAL ASSOCIATION
By:
David O. Earling, Mayor
Its:
Date:
ATTEST/AUTHENTICATED
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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CONTRACT
THE CITY OF EDMONDS, WASHINGTON AND
GREATER EDMONDS CHAMBER OF COMMERCE
Friday, July 4, 2014
The following is an agreement (“Agreement”) between the CITY OF EDMONDS (hereinafter
referred to as “City”) and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter
referred to as “Chamber”) (collectively, the “Parties”).
WHEREAS, the Chamber proposes to conduct a public celebration honoring Independence Day - 4th
of July through a parade and fireworks display; and
WHEREAS, the City Council finds that it is in the public interest to participate in the sponsorship of
such events by providing the consideration set forth in this Agreement in order to enhance the safety
of the public celebrations for its citizens and to offer a reasonable alternative to the use of private
fireworks which the Council finds in many situations to be unsafe;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set
forth below, the Parties hereto agree as follows:
1. Responsibilities of the City
City shall provide:
1.1 Use of City streets as diagrammed in Exhibit A - Parade Route, for parade to occur
on July 4, 2014. City will provide traffic barriers and will set up and take down City’s sound system
to be located at the Edmonds Theater. City shall put up banners at approved sites.
1.2 Use of Civic Center Playfield for setup to start at 9:00 a.m. and Fireworks to occur at
approximately 10 p.m., July 4, 2014.
1.3 Use of 6th Avenue South between Bell Street and Sprague Street from 6:00 p.m. until
11:00 p.m.
1.4 Barricades at 6th Avenue South and Bell and 6th Avenue South and Sprague.
1.5 A power hookup at the west end of the grandstand and power for the band.
1.6 Access to and instruction on the operation of the stadium lights. A City
representative will meet with a Chamber representative prior to Thursday, July 3, 2014 to provide
such instruction, and will ensure that the stadium lights are operative.
1.7 Two signs at each entrance to the Park indicating no fireworks or alcohol allowed.
1.8 City is responsible for installing fencing that clearly delineates spectator areas from
fireworks staging areas.
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2. Responsibilities of the Chamber
2.1 To assume all responsibility for coordination of the 4th of July Parade, including but
not limited to hiring off-duty police officers to police the route and assuring that all participants are
informed of and abide by the parade rules to insure that no participants draw people viewing the
parade onto the parade route.
2.2 To obtain the necessary Street Banner Application (from Public Works 425-771-
0235) and Parade Permit (Police Department 425-771-0200). Fees for the preceding two permits will
be waived for this event. A Street Use Permit is not needed. Chamber will ensure that pyrotechnic
provider submits Application for Fireworks Display Permit accompanied by a $30.00 public display
permit fee (Fire Marshal 425-771-0215). A copy of their State pyrotechnic license shall be provided
with their application. The Chamber shall obtain ASCAP and any other copyright licenses
necessary.
2.3 To provide for security and sani-cans along the parade route and fireworks display.
2.4 To pick up, deliver, and return to storage in City Park gazebo and Parks Maintenance
area all needed 3’ X 10’ and 10’ X 10’ staging sections.
2.5. To hook up electrical power made available by the City at the west end of the
grandstand.
2.6 To meet with a City representative prior to Thursday, July 3, to be given instructions
on the operation of the stadium lights.
2.7 To provide 10 yards of sand for the pyrotechnic display and provisions for cleanup
and removal after the event.
2.8 To assume all responsibility for fireworks display. A State-licensed pyrotechnics
operator shall abide by local ordinances and make necessary permit applications for local approval.
State guidelines and operational requirements shall be adhered to for safe operation of fireworks.
2.9 To authorize a maximum of three stationary self-contained vendors on closed
sections of 5th or Main Streets off the parade route. No vendors will be authorized along the parade
route, and no more than ten vendors will be authorized on 6th Avenue South between Bell Street and
Sprague for the evening fireworks. Vendors shall operate at specified locations and shall not block
park entrances or fire hydrants. Vendors must be self-contained; no power hookups are available for
vendors. Vendors are responsible for having appropriate permits and for compliance with all local
and state requirements.
2.10 To provide a Certificate of Insurance evidencing commercial general liability
insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit
per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage.
City shall be named as an additional insured on the Commercial General Liability insurance policy
and a copy of the endorsement naming the City as additional insured shall be attached to the
Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respect to the
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limits of the insurer’s liability. The City shall be named as an insured on the Chamber’s General
Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the
Chamber’s insurance coverage shall be primary insurance. Any insurance, self insur ance, or
insurance pool coverage maintained by the City shall be in excess of the Chamber’s insurance and
shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the
required insurance before using the property described herein. Insurance shall be placed with insurers
with a current A.M. Best rating of not less than A:VII.
2.11 To remove all garbage to the size of a cigarette butt, including metal and litter debris,
equipment, and any and all other items made necessary by or used in the provision of this event.
2.12 The Chamber agrees that the 4th of July celebration is a public event. The Chamber
further agrees that areas constituting the City-Provided Site that are covered under this Agreement,
including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens,
meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit
citizens attending events open to the general public at City-Provided Site during the 4th of July
celebration to exercise therein their protected constitutional right to free speech without interference.
2.13 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Chamber of Commerce will encourage its
vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use
of reusable totes whenever practicable.
2.14 RCW 70.93.093 concerning event recycling became effective in Washington on
July 22, 2007. The Chamber will place clearly marked recycling containers throughout the event
area for the collection of aluminum, glass or plastic bottles or cans, and arrange for recycling
services.
2.15 The Chamber shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including attorney fees, arising from or in connection with the Chamber’s performance, or
nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or
suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers.
This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity
provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This
provision shall survive the termination and/or expiration of this Agreement.
2.16 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified
in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas,
within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and
employees of any vendor at the event or of the contracting organization are required to be. This
general description of the provisions of the initiative is included for the purpose of reference and is
not intended to expand or contract the obligations created by the smoking ban. The Chamber
warrants that it will comply with the smoking ban and will utilize the services and advice of the
Snohomish County Health District in assuring compliance during the event described in this
Agreement.
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2.17 The Chamber shall be responsible to restore all public spaces to their original
condition, including removing and disposing of any and all litter and trash.
3. Miscellaneous.
3.1 Entire agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created
hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements,
written or oral, between the Parties. Any prior discussions or understandings are deemed merged
with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or
transferred except in writing with the express written consent of the Parties hereto. Any action to
interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County,
Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in
performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental
authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or
due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance
due to any such cause, the date of delivery or time for completion will be extended by a period of
time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or
in fact create an agency or employment relationship between the Parties. No officer, official, agent,
employee or representative of the Chamber shall be deemed to be the same of the City for any
purpose. The Chamber alone shall be solely responsible for all acts of its officers, officials, agents,
employees, representatives and subcontractors during the performance of this Agreement.
DATED this ______ day of ________________, 2014.
CITY OF EDMONDS: GREATER EDMONDS CHAMBER
OF COMMERCE:
David O. Earling, Mayor Kyle Vixie, President and CEO
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
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4th of July Parade Participant’s Map
Booths will be on the east and west side of 6th.
They will not block entrances or fire hydrants.
Civic Center Playfield
Sp
r
a
g
u
e
B
e
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l
6th Avenue
Greater Edmonds Chamber of Commerce
4th of July Fireworks and Evening Festivities
Vendor Area
on 6th Ave. N
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CONTRACT
CITY OF EDMONDS, WASHINGTON AND
GREATER EDMONDS CHAMBER OF COMMERCE
August 6-12, 2014
The following is an agreement (“Agreement”) between CITY OF EDMONDS (hereinafter referred
to as the “City”), and the GREATER EDMONDS CHAMBER OF COMMERCE (hereinafter
referred to as the “Chamber”) (collectively, the “Parties”).
WHEREAS, the Greater Edmonds Chamber of Commerce has for a number of years conducted a
public event known as “A Taste of Edmonds” and proposes to do so again in 2014;
WHEREAS; the City Council finds that A Taste of Edmonds provides distinct benefits to the City by
showcasing Edmonds’ restaurants and other local businesses while providing a unique recreational
opportunity for its citizens; and
WHEREAS, the City Council finds that such an event enhances tourism and promotes economic
development as well as providing an opportunity for good clean fun to its citizens;
NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set
forth below, the Parties hereto agree as follows:
1. Responsibilities and Rights of City
1.1 City shall provide use of surfaces on Civic Center Field (excluding the tennis courts),
Bell Street including Centennial Plaza between 5th & 6th Avenues, and 6th Avenue from Bell Street
north to Daley Street, and south approximately 80’ to first drive on west side for use by Chamber for
the “Taste of Edmonds” event (the “Event”), so as to allow for the following:
(a) The Event setup shall begin on Wednesday, August 6, 2014, at 8:00 a.m.
Barricades to be in place at 8:00 a.m.
(b) All surfaces listed shall remain available to the “Taste of Edmonds” until
final cleanup by Tuesday, August 12, 2014, at noon.
(c) City shall designate eight (8) additional handicapped parking spaces to be
located in an area to be agreed upon by City and Chamber officials.
1.2 All use and configuration of structures, booths and other permanent or temporary
facilities used in the Event may be inspected and reviewed by City Fire Chief, Police Chief, Building
Official and Parks and Recreation Director or their designees to determine the facilities in use
comply with the provisions of State and local law, as well as to insure that no lasting or permanent
damage shall be done to any public facility or property.
1.3 Edmonds Fire Marshal shall inspect the facilities prior to the opening to the general
public on or before 10:00 a.m., August 8, 2014, as the Parties shall agree and note all potential
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problems. Prior to the opening of the Event, Chamber shall correct all problems related to fire safety.
In the event that such problems are not corrected, City may at its sole discretion cancel the Event or
prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and
at the sole discretion of City, any violation or other condition that threatens life, health or property
has not been corrected.
1.4 City shall provide barricades and barricade placement and removal for the Event.
1.5 City shall provide padlocks as required on location for tennis courts and other areas
from which public access is restricted during the Event. City shall also provide removal of the
padlocks.
1.6 City shall provide water access behind the opening between booths 187 and 188 for
use by the food vendors.
1.7 City shall provide access to storage area of portable stage to beer garden at time of
stage installation and at time of stage removal.
1.8 City shall provide basketball hoop removal and re-installation on basketball courts
located near the Boys & Girls Club building.
1.9 City shall install Taste of Edmonds street banners as provided by Chamber at
approved sites. Chamber shall obtain a Street Banner Permit and pay the required fee.
1.10 City has the right to check the noise level of any amplified sound equipment or other
source and require that the volume be reduced if it exceeds the safety limits recommended by the
Seattle King County Department of Health or levels set forth in the ordinances of the City of
Edmonds.
1.11 City shall provide and oversee police supervision of the Event under the command of
the Chief of Police or his designee. Police staffing levels and fees to be paid to the City will be
mutually determined by the Chief of Police, or his designee, and the Director of Membership and
Events.
2. Responsibilities and Rights of Chamber
2.1 The Chamber shall provide a Certificate of Insurance evidencing commercial general
liability insurance written on an occurrence basis with limits no less than $1,000,000 combined
single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property
damage. City shall be named as an additional insured on the Commercial General Liability insurance
policy and a copy of the endorsement naming the City as additional insured shall be attached to the
Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply
separately to each insured against whom claim is made or suit is brought, except with respects to the
limits of the insurer’s liability. The City shall be named as an insured on the Chamber’s General
Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the
Chamber’s insurance shall be the primary insurance. Any insurance, self insurance, or insurance pool
coverage maintained by the City shall be in excess of the Chamber’s insurance and shall not
contribute to it. The Chamber shall provide a certificate of insurance evidencing the required
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insurance before using the property described herein. Insurance shall be placed with insurers with a
current A.M. Best rating of not less than A:VII.
2.2 The Chamber agrees that the Taste of Edmonds is a public event. The Chamber
further agrees that areas constituting the City-Provided Site that are covered under this Agreement,
including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens,
meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit
citizens attending events open to the general public at City-Provided Site during the Taste of
Edmonds to exercise therein their protected constitutional right to free speech without interference in
a designated free speech zone that does not violate fire and ADA codes.
2.3 The City has enacted Ordinance 3749 restricting the use of single-use plastic
checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or
provided solely for produce, bulk food or meat. The Chamber of Commerce will encourage its
vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use
of reusable totes whenever practicable.
2.4 RCW 70.93.093 concerning event recycling became effective in Washington on July
22, 2007. The Chamber will place clearly marked recycling containers throughout the Event area for
the collection of aluminum, glass or plastic bottles or cans, and arrange for recycling services.
2.5 The Chamber shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits,
including attorney fees, arising from or in connection with the Chamber’s performance, or
nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or
suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers.
This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity
provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This
provision shall survive the termination and/or expiration of this Agreement.
2.6 Chamber may in its discretion limit the participation of any vendor who produces
duplication in order to adequately recognize limitations of space, failure to comply with applicable
State or local health, liquor, or other requirements of law, and in order to provide an adequate and
interesting diversity compatible with the recreation of the citizens of Edmonds.
2.7 Neither Chamber nor any of its officers, agents, or employees shall discriminate in
the provision of service under this Agreement against any individual, partnership, or corporation
based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited
by federal, state or local law.
2.8 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified
in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas,
within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and
employees of any vendor at the Event or of the contracting organization are required to be. This
general description of the provisions of the initiative is included for the purpose of reference and is
not intended to expand or contract the obligations created by the smoking ban. The Chamber
warrants that it will comply with the smoking ban and will utilize the services and advice of the
Snohomish County Health District in assuring compliance during the Event described in this
Agreement.
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2.9 Chamber shall obtain any necessary Street Use and Parks Facility Use Permits and
pay the required fees. (See site plan attached as Exhibit “A”).
2.10 Chamber shall post "NO DOGS" signs on the Taste grounds and the Civic Center
Field as per City Ordinance. The Chamber shall notify vendors of this ordinance as part of their
registration instructions, and also inform vendors that this ordinance will be enforced. This
provision shall not apply to service animals for the disabled.
2.11 Chamber shall restrict field parking to approved areas. Chamber shall have security at
permit parking entrance area to limit public access. City has the right to close the parking area for the
Event if parking is not limited to the agreed upon area.
2.12 Chamber shall ensure that all booths/beer garden/wine garden have the necessary
state permits for serving and selling alcohol. Chamber agrees to make its best effort to prevent
service of alcohol to minors, including segregation of the beer garden and wine garden, posting
security at the entrances of the beer garden and wine garden and checking identification in
accordance with common practice. Chamber shall obtain any copyright licenses necessary for
presenting licensed live and recorded music.
2.13 Chamber agrees to the following general open hours of the Taste of Edmonds:
Friday, August 8, 2014: 11:00 a.m.-10:00 p.m.
Saturday, August 9, 2014: 11:00 a.m.-10:00 p.m.
Sunday, August 10, 2014: 11:00 a.m.-7:00 p.m.
Chamber agrees to keep the hours of operation in the Beer Garden and Wine Garden within
the following schedule:
Friday, August 8, 2014: 11 a.m.-10:00 p.m.
(Last call 9:30 p.m., no service after 9:45 p.m.)
Saturday, August 9, 2014: 11:00 a.m.-10 p.m.
(Last call 9:30 p.m., no service after 9:45 p.m.)
Sunday, August 10, 2014: 11:00 a.m.-7:00 p.m.
(Last call 6:30 p.m., no service after 6:45 p.m.)
2.14 Chamber shall provide any and all security services necessary during the night time
hours (night time hours being defined as those hours which the Event is not in operation), sufficient
to reasonably secure the area and facilities provided. City shall have no responsibility or liability for
the provision of security services nor shall it be liable for any loss or damage incurred by Chamber or
the participants in the Event.
2.15 Chamber shall provide a fire watch for all times in and around the booths and
displays open to the general public as a part of the Event.
2.16 Chamber shall provide a sufficient number of portable sani-cans and wash stations
(approximately 35 sani-cans, 2 of which must be handicapped accessible, and a minimum of 5 wash
stations).
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2.17 Chamber shall provide fence installation and removal at the Beer Garden and Wine
Gardens.
2.18 Chamber is responsible for contracting with appropriate vendors for power. No power
is available from the Civic Center complex.
2.19 Chamber shall provide labor and equipment for the portable Beer Garden pouring
station (PS) to: (1) pickup the PS elements at the City’s storage location, (2) set up the PS, (3) take
down the PS, (4) cleanup the PS elements, and (5) return the PS elements to the City’s storage
location.
2.20 Garbage service shall be contracted and paid for by Chamber.
2.21 Upon the completion of the Event, Chamber shall make adequate provisions for the
cleanup and restoration of all sites rented or provided under the terms of this Agreement, including
steam cleaning and pressure washing whenever required for all hard surfaces impacted by the Event.
Storm drains are to be covered with filter fabric to capture grease and debris.
2.22 Cleanup areas include area as described in paragraph 1.1 and all streets immediately
surrounding the Event perimeter.
2.23 All garbage to the size of a cigarette butt, debris, litter, equipment, and any other and
all other items made necessary by or used in the provision of the Event shall be picked up and
removed by 12:00 noon, Tuesday, August 12, 2014.
2.24 A final inspection of the Event area shall be conducted by City Parks Maintenance
Division to determine if all areas are clean and returned to their original condition.
2.25 Chamber shall submit a cleaning/damage deposit of $1,500.00 to City prior to
Monday, July 7, 2014. The deposit shall be refunded to Chamber if, upon inspection, all is in order,
or a prorated portion thereof as may be necessary to reimburse City for loss or cleaning costs.
2.26 Chamber shall pay City all permit fees for the above-mentioned facility use
($1,060.00 facility rental) prior to Monday, July 7, 2014, and shall reimburse City for the actual costs
of supplies or services furnished by City, unless otherwise established, within thirty (30) days of
mailing of a final bill by the City.
2.27 Colored banners or flags may not be placed in the existing holes in the public
sidewalk designated for the American flag program.
3. Miscellaneous.
3.1 Entire agreement, integration and amendment. This Agreement contains the entire
agreement and understanding between the Parties relating to the rights and obligations created
hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements,
written or oral, between the Parties. Any prior discussions or understandings are deemed merged
with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or
transferred except in writing with the express written consent of the Parties hereto. Any action to
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interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County,
Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue.
3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in
performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental
authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or
due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance
due to any such cause, the date of delivery or time for completion will be extended by a period of
time reasonably necessary to overcome the effect of such delay.
3.3 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or
in fact create an agency or employment relationship between the Parties. No officer, official, agent,
employee or representative of Chamber shall be deemed to be the same of the City for any purpose.
The Chamber alone shall be solely responsible for all acts of its officers, officials, agents, employees,
representatives and subcontractors during the performance of this Agreement.
DATED this ______ day of ________________, 2014.
CITY OF EDMONDS: GREATER EDMONDS CHAMBER OF
COMMERCE:
David O. Earling, Mayor Kyle Vixie, President and CEO
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
Packet Page 308 of 383
Exhibit A
2014 LAYOUT
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AM-6755 2. L.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted By:Frances Chapin
Department:Parks and Recreation
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Update on Cultural Heritage Tour grant project.
Recommendation
Approve placing request for Mayor to sign letters of agreement with property owners regarding installations on future Consent
Agenda.
Previous Council Action
Narrative
The City of Edmonds Arts Commission applied for and received partial funding from Preserve America (National Park
Service, US Department of the Interior) in late 2010 to create a downtown walking tour with artist made interpretive markers
and an associated website with additional historic information. The goal of the project is to promote and market cultural
heritage tourism in downtown Edmonds, creating an opportunity for visitors of all ages to engage in cultural history while
exploring the downtown on foot. The $24,000 grant is matched by funds from City Lodging Tax, Parks, Recreation &
Cultural Services Department, Economic Development Department, and private donations from the Hubbard Family
Foundation and the Edmonds Arts Festival Foundation. An artist was selected by a committee including a City Council
member, an Arts Commissioner and representatives from the Historical Museum and Historic Preservation Commission. The
artist has completed design and fabrication of twelve unique plaques, each in a proscenium format referencing the rich
performance arts in our community, called "Stages of History". Each plaque commemorates a site with information drawn
from the history of Edmonds. Eight of the twelve sites require letters of agreement with private property owners. Six of the
installations will be on private property, and two require access to private property in order to install the marker at the edge of
the public right of way. The letter of agreement prepared by Lighthouse gives the City the right to install and maintain the
markers and establishes the process through which the private property owner can request removal of the plaques in the
future. Property owners have been contacted and when the eight letters are all signed they will be submitted on the Consent
Agenda for the Mayor to sign so the City can proceed with installation in May/June.
Attachments
Letter of Agreement
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 12:45 PM
Mayor Dave Earling 04/03/2014 12:54 PM
Finalize for Agenda Scott Passey 04/03/2014 02:04 PM
Form Started By: Frances Chapin Started On: 04/03/2014 10:34 AM
Final Approval Date: 04/03/2014
Packet Page 310 of 383
Return Address:
Arts & Culture Manager
City of Edmonds
700 Main St.
Edmonds, WA 98020
AGREEMENT FOR LOCATION OF INTERPRETIVE MARKER
Property Address: ____ 4th Ave N, Edmonds, Washington 98020
The City of Edmonds has elected to participate in the Preserve America Grant program, funded by the
National Park Service, to promote and market cultural heritage tourism in downtown Edmonds by creating an
Edmonds Downtown Cultural Heritage Tour called Stages of History (the “Tour”). The Tour will mark 12 sites that
have meaning for the community with visually exciting designs rich in narrative that bring the identity and history of
the place to life for the visitor. The markers for the Tour are made by artist Judith Caldwell and are unique in
design, employing a stage or puppet theater outline for the basic form. They are designed to be fun, informative and
visually interesting, creating an opportunity for visitors of all ages to engage in cultural history while exploring the
downtown on foot.
Some of these markers are placed in the public right of way, but one marker would be optimally located on
(or adjacent to) the property referenced above. The parties to this Agreement agree that it is appropriate to locate a
marker for the Tour on the property described herein. In consideration of the mutual covenants and benefits
contained herein, the undersigned, ________________________, a single person (hereinafter referred to as
“Property Owner”), hereby grants to the CITY OF EDMONDS, a Municipal Corporation (hereinafter referred to as
“the City”), access for the installation and maintenance of an interpretive marker relating to the Edmonds
Downtown Cultural Heritage Tour on (or adjacent to) the following described property, and the further right to
remove sod, undergrowth and other obstructions interfering with the installation and maintenance of said interpretive
marker or signage, together with the right of access to the location at any time for the stated purposes.
The description and location of the interpretive marker is described and depicted in the attached Exhibit A.
THE PARTIES agree that this Agreement is subject to the following conditions and restrictions:
1. This Agreement is subject to the continuation of all of the existing uses of the property that do not
significantly impair or interfere with the public’s use and enjoyment of the interpretive marker or signage.
2. The City will restore the property and any improvements that are disturbed during the installation of said
interpretive marker, including any landscaping, plants, improvements and structures, to substantially the
original condition that existed before the installation. In the event of failure, damage or vandalism to the
interpretive marker or signage necessitating restoration or repair in the future, the City will undertake such
restoration or repair promptly upon reasonable notice, and will restore the property and any improvements
that were disturbed to substantially the condition that existed before such damage occurred.
3. The City shall indemnify, defend and hold harmless the Property Owner from any claim for damage or
injury which may arise as a result of the placement of the interpretive marker or signage on (or adjacent to)
the Property Owner’s property pursuant to this Agreement, unless such damage or injury is the result of the
Property Owner’s sole negligence.
4. This Agreement may be amended at any time through written notification from the Property Owner to the
City. Such amendment will become effective when the Parties’ agreement is reduced to writing and signed
by both Parties.
5. In the case of the sale or transfer of the underlying property, this Agreement will be renegotiated with the
new owner. Property Owner will notify the City of any such sale or transfer and will provide the City with
the name of the transferee.
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6. This Agreement will continue indefinitely unless terminated by either party. Property Owner reserves the
right to terminate this Agreement at any time and for any reason by providing the City with ten (10)
business days’ notice of the intent to terminate. The City will promptly remove the interpretive marker or
signage from the Property Owner’s property upon receipt of such notice and restore such property to
substantially the condition that existed before the installation.
7. This Agreement will automatically terminate in the event that the interpretive marker is removed by the
City. If the City removes the marker from the Property Owner’s property, the City will restore such
property to substantially the condition that existed before the installation.
DATED THIS ___ DAY OF ____, 2014
__________________________________________
City of Edmonds
By: _________________, its ___________________
DATED THIS ___ DAY OF ____, 2014
__________________________________________
[Name] (Property Owner)
Printed Name: ______________________________
STATE OF WASHINGTON )
) ss
COUNTY OF SNOHOMISH)
On this day personally appeared before me, ___________________________________, to me known to be
the individual described in and who executed the within and foregoing instrument as Property Owner, and
acknowledged that they were authorized to execute this instrument and signed the same as their free and voluntary
act and deed, for the uses and purposes therein mentioned.
UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 2014.
NOTARY PUBLIC in and for the
State of Washington, residing at
My appointment expires
EXHIBIT A
Property Address: ___ 4th Avenue North, Edmonds, WA 98020
Description and Picture of Specific Location for Interpretive Marker:
E.G. Marker to be located at southeast edge of property on sidewalk side of the fence.
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City ROW but in planting area adjacent to fence. ROW 50’.
Description and Dimensions of Interpretive Marker:
Marker Size: 19”H x 12.5”W
Installed on one stainless steel post, approx. 3” diameter. Vertical height approximately 4’ 6”.
Installation Technique for Interpretive Marker: Post installed directly into planting strip with concrete base.
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AM-6753 2. M.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Rob English Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Information
Information
Subject Title
76th Ave. W at 212th St. SW Intersection Improvements project Update
Recommendation
For information only.
Previous Council Action
On August 14, 2012, City Council authorized the Mayor to sign Supplemental Agreement with David Evans & Associates for
the 76 th Ave. W at 212th St. SW Intersection Improvements project.
On February 11, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be forward to
full Council.
On March 18, 2014, staff presented this item to full Council.
Narrative
76th Ave W at 212th St. SW is one of the busiest signalized intersections in the City and is served by two federally classified
minor arterial streets. The intersection experiences long queues during peak commute and school hours due to the limited
capacity of the intersection with high volumes on each leg of the intersection.
The design phase for this project began in 2012 and different alternatives have been analyzed. At the 76th Ave W at 212th St.
SW intersection, the following improvements are proposed:
• Addition of left turn lane for northbound and southbound movements (allowing both approaches to turn concurrently)
• Addition of right-turn lane for westbound, northbound, and southbound movements
• Consolidate the number of through lanes for northbound and southbound movements from two lanes to one lane to
match a future three lane arterial corridor.
• Addition of bike lanes for all movements
The proposed changes will result in intersection delay improvements since the projected 2030 No-Build Level of Service is
LOS F and the projected 2030 LOS under this configuration is LOS D (meets City’s Level of Service / LOS D).
The existing 76th Ave W Corridor (from 220th St. SW to 196th St. SW) is a combined two through-lanes on each side of the
street on one end and one through lane with parking stalls on each side of the street on the other. The proposed
re-configuration consists of one through lane and a bike lane on each side of the street, with a two-way left turn lane. This
layout along the corridor will provide the following:
• Improve traffic flow and travel time from one end to the other,
• Reduce number of accidents (less rear-ends, left turn collisions, and conflict points)
• Improve access from 76th Ave W to and from minor streets and driveways with two-way left turn lanes
• Improve bicycle safety with the addition of bike lanes on both sides of the entire corridor
The design phase is currently 60% complete. The right of way phase recently began and the next step is to hold a public open
house and meet with the property owners adjacent to the intersection. The design and right of way phases are scheduled for
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completion in 2015. Staff will be pursuing transportation grants to fund the construction phase of this project. Transportation
impact fees will be used on grants that require a local match.
Attachments
Project Layout: 3-Lane Conversion w/ Bike Lanes & Right-Turn Lanes
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 11:41 AM
Public Works Phil Williams 04/03/2014 03:05 PM
City Clerk Scott Passey 04/03/2014 03:06 PM
Mayor Dave Earling 04/03/2014 03:41 PM
Finalize for Agenda Scott Passey 04/03/2014 03:42 PM
Form Started By: Megan Luttrell Started On: 04/03/2014 10:23 AM
Final Approval Date: 04/03/2014
Packet Page 315 of 383
Packet Page 316 of 383
AM-6748 2. N.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Amendment to the 2014-2019 Six-Year Transportation Improvement Program to add the 76th Ave. W re-striping project from
220th St. SW to Olympic View Dr.
Recommendation
Forward this item to the April 15, 2014 City Council meeting for a public hearing. If the project is added to the Six-Year
Transportation Improvement Program, then staff recommends the project be added to the Capital Improvement Program and
Capital Facilities Plan during the normal course of Plan updates as part of the 2015 budget process.
Previous Council Action
On June 18, 2013, City Council approved the 2014-2019 Transportation Improvement Program.
Narrative
The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded,
partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the
expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in
preparing the TIP each year has been to keep it financially constrained the first 3 years (2014-2016), but not the last 3 years
(2017-2019). In order for a project to be eligible for Federal grant funding, the project needs to be included in one of our plans.
A TIP amendment is required when a project needs to be added to the document, in order for the project to be grant eligible. A
Federal grant application will be submitted this April for the 76th Ave. W Corridor Re-Striping project from 220th St. SW to
Olympic View Dr. and this project currently is not identified in the 2014-2019 TIP.
The existing 76th Ave W Corridor (from 220th St. SW to Olympic View Dr.) is a combined two through-lanes on each side of
the street on one end (from 220 th St. to 208th St. SW) and one through lane with parking stalls on each side of the street on
the other (from 208th St. SW to Olympic View Dr.). The proposed re-configuration consists of one through lane and a bike lane
on each side of the street, with a two-way left turn lane (striping only project). This layout along the corridor will provide the
following:
Improve traffic flow and travel time from one end to the other,
Reduce number of accidents (less rear-ends, left turn collisions, and conflict points),
Improve access from 76th Ave W to and from minor streets and driveways with two-way left turn lanes, and
Improve bicycle safety with the addition of bike lanes on both sides of the entire corridor.
This project is being combined with the 76th Ave. W @ 212th St. SW Intersection Improvements project, in order to create a
consistent lane configuration throughout the entire corridor. A grant application for the construction of the 76th @ 212th
Intersection Improvements project will be submitted in April (Design and Right-of-Way phases to be completed in 2015) and
the construction schedule of both projects depends on whether the grant is secured or not.
Attachments
Revised 2014-2019 TIP
Resolution
Packet Page 317 of 383
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 03:40 PM
Public Works Phil Williams 04/03/2014 03:58 PM
City Clerk Scott Passey 04/03/2014 04:01 PM
Mayor Dave Earling 04/03/2014 04:08 PM
Finalize for Agenda Scott Passey 04/03/2014 05:09 PM
Form Started By: Megan Luttrell Started On: 04/02/2014 04:09 PM
Final Approval Date: 04/03/2014
Packet Page 318 of 383
Grant Opportunity Project (2014-2019)
Project Name Purpose Grant/Date Phase Total Cost Source 2014 2015 2016 2017 2018 2019
Preservation/Maintenance Projects:
Annual Street Preservation Grind pavement, overlay, chip seal,Engineering $0 (Federal)
Program Local Funds Only & $0 (State)
slurry seal, and microsurfacing Construction $4,500,000 (Local)$1,500,000 $1,500,000 $1,500,000
5th Ave S Overlay from Secured grant $8,650 (Federal, secured)$8,650
Elm Way to Walnut St. Grind pavement and overlay & Construction $0 (State)
Local Funds $1,350 (Local)$1,350
Traffic Signal Upgrade traffic signal cabinets,Possible grant,Engineering $650,000 (Federal, unsecured)$650,000
Improvements install pedestrian countdown displays, provide &&$0 (State)
maintenance, and improve technology Local Funds Construction $20,000 (Local)$10,000 $10,000
238th @ 100th Av. Signal Upgrades Rebuild signal system Engineering $0 (Federal)
Possible Grant &$508,000 (State, unsecured)$508,000
with video detection Construction $0 (Local)
TOTAL $10,000 $0 $0 $2,658,000 $1,510,000 $1,510,000
Safety / Capacity Analysis:
212th St. SW / 84th Ave. W (5 Corners)ROW $8,650 (Federal, secured)$8,650
Intersection Improvements $0 (State)
Install roundabout with conversion of overhead utilities Secured Grant $1,350 (Local)$1,350
to underground, water line replacement, and stormwater & Construction $1,839,000 (Federal, secured)$1,839,000
upgrades Local Funds $0 (State)
$367,000 (Local, Fund 412)$367,000
$288,000 (Local, Traffic Impact Fees) $288,000
228th St. SW. Corridor Safety Construct missing roadway link on 228th St. SW between Engineering $10,000 (Federal, secured)$10,000
Improvements Hwy. 99 and 76th Ave. W. Install traffic signals at $0 (State)
Hwy. 99 @ 228th St. SW and $0 (Local)
76th Ave. W @ 228th St. SW to improve safety. ROW $100,000 (Federal, secured)$100,000
Bike lanes and sidewalk will be added on Secured Grants $0 (State)
both sides of the new stretch. Stormwater improvements &$0 (Local)
are also being incorporated into this project.Local Funds Construction $4,049,000 (Federal, secured)$4,049,000
$0 (State)
$55,000 (Local, Fund 412)$55,000
$85,000 (Local)$85,000
76th Av. W @ 212th St. SW Intersection $88,000 (Federal, secured)$44,000 $44,000
Improvements Engineering $0 (State)
Secured grants, $80,000 (Local, Fund 412)$80,000
Re-design intersection to reduce intersection delay / $12,000 (Local, Traffic Impact Fees)$6,000 $6,000
improve level of service. Utility Possible grants, $647,000 (Federal, secured)$300,000 $347,000
improvements are included in the project. ROW $227,000 (Federal, unsecured)$227,000
$101,000 (Local)$47,000 $54,000
& Local Funds Construction $1,989,200 (Federal, unsecured)$1,989,200
$0 (State)
$311,000 (Local)$311,000
SR-104 Transportation Corridor Study Improve vehicular and non-motorized transportation $0 (Federal)
safety along SR-104 Local Funds Only Engineering $0 (State)
$25,000 (Local)$25,000
SR-99 Gateway / Revitalization Install gateway elements and safety improvements Engineering $0 (Federal)
along the SR-99 Corridor.Possible Grant & $10,000,000 (State, unsecured)$500,000 $4,500,000 $5,000,000
Construction $0 (Local)
SR-524 (196th St. SW) / 88th Ave. W Installation of guardrail on the west side of intersection,$0 (Federal)
Guardrail improving intersection safety due to ~ 12' vertical drop on Local Funds Only Engineering $0 (State)
west side of intersection $30,000 (Local)$30,000
SR 524 (196th St. SW) @ Design intersection improvement Design $0 (Federal)
88th Ave W. Intersection Possible Grant $50,000 (State, unsecured)$50,000
Improvements $50,000 (Local, traffic impact fees)$50,000
ROW acquisition ROW $0 (Federal)
&$81,500 (State, unsecured)$81,500
$81,500 (Local)$81,500
Construct intersection improvements Construction $533,000 (Federal, unsecured)$533,000
Local Funds $0 (State)
$83,000 (Local)$83,000
Main St. @ 3rd Signal Upgrades Possible grant Engineering $200,000 (Federal, unsecured)$20,000 $180,000
Upgrade traffic signal & &$0 (State)
Local Funds Construction $50,000 (Local)$20,000 $30,000
Puget Dr. @ OVD Signal Upgrades Possible grant Engineering $125,000 (Federal, unsecured)$20,000 $105,000
Upgrade traffic signal &&$0 (State)
Local Funds Construction $125,000 (Local)$20,000 $105,000
Packet Page 319 of 383
Grant Opportunity Project (2014-2019)
Project Name Purpose Grant/Date Phase Total Cost Source 2014 2015 2016 2017 2018 2019
Main St. @ 9th Av. S Restriping of 9th Av. S to (2) northbound Engineering $0 (Federal)
(Interim Solution)and southbound lanes (ex conditions: 1 lane Local Funds Only & $0 (State)
per approach) Construction $10,000 (Local, Traffic Impact Fees)$10,000
220th St. SW @ 76th Av. W Reconfigure eastbound lanes to a left turn lane and a Possible Grant Engineering $149,000 (Federal, unsecured)$149,000
Intersection Improvements through lane. Change NB and SB phases to provide & &$0 (State)
protected/permissive LT and Right turn overlap for WB.Local Funds Construction $24,000 (Local)$24,000
Arterial Street Signal Coordination Coordinate the traffic signals within 1/2 mile of each other Engineering $0 (Federal)
Improvements along 76th Av. W, 212th St. SW, and 220th St. SW Local Funds Only & $0 (State)
Construction $50,000 (Local)$50,000
Hwy 99 @ 212th St. SW Widen 212th St. SW to add a WB and EB left turn lane. Possible Grant s Engineering,$2,826,000 (Federal, unsecured)$424,000 $793,000 $1,609,000
Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, &$225,500 (State, unsecured)$33,000 $66,500 $126,000
movements.Local Funds Construction $224,500 (Local)$33,000 $66,500 $125,000
Hwy 99 @ 216th St. SW Widen 216th St. SW to add a WB and EB left turn lane. Possible Grant s Engineering,$2,826,000 (Federal, unsecured)$424,000 $793,000 $1,609,000
Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, &$225,500 (State, unsecured)$33,000 $66,500 $126,000
movements.Local Funds Construction $224,500 (Local)$33,000 $66,500 $125,000
Protected / permissive traffic Conversion from protected left-turn phasing Engineering $0 (Federal)
signal conversion to protective-permissive Local Funds Only & $0 (State)
phasing at signalized intersections Construction $20,000 (Local)$20,000
Re-striping of 76th Ave. W Re-striping street to (1) through lane in both Possible Grant Engineering $337,500 (Federal, unsecured)$78,000 $259,500
from 220th St. SW to northbound / southbound directions, (1) two-way left turn & & $0 (State)
Olympic View Dr. lane, and bike lanes in each direction Local Funds Construction $53,500 (Local)$13,000 $40,500
Type 2 Raised Pavement Install Type 2 Raised Pavement Markers Engineering $98,000 (Federal, unsecured)$98,000
Markers along the centerline of arterials and collectors, improving Possible Grant & $0 (State)
roadway safety during night hours and on rainy days Construction $0 (Local)
TOTAL $7,815,000 $5,269,000 $5,300,000 $3,791,200 $2,265,000 $4,546,000
Pedestrian Projects:
Sunset Av. from Bell St. to Caspers St.Provide sidewalk on the west side of Sunset Av.Secured Grant, Possible Engineering $73,000 (Federal, secured)$73,000
Grant, &&$389,000 (State, unsecured)$389,000
Local Funds Construction $400,000 (Local)$11,000 $389,000
238th St. SW from 100th Ave. W to Provide sidewalk on the north side of 238th St. SW Engineering $0 (Federal)
104th Ave. W from 100th Ave. W to 104th Ave. W Secured Grant &$531,000 (State, secured)$531,000
Construction $0 (Local)
15th St. SW from Edmonds Way to Provide sidewalk on the north side of 15th St. SW to Engineering $334,000 (Federal, secured)$334,000
8th Ave. W improve non-motorized transportation safety Secured grant &$0 (State)
for kids attending Sherwood Elementary School Construction $0 (Local)
236th St. SW Walkway from Madrona Improve non-motorized transportation safety for school Engineering $454,000 (Federal,secured)$454,000
Elementary to Edmonds Way (SR-104)Secured grant & $0 (State)
kids along 236th St. SW Construction $0 (Local)
Hwy. 99 Enhancement project Installation of luminaires along SR-99 $584,000 (Federal, secured)$584,000
(Phase 3)from 220th St. SW to 212th St. SW,Secured grant Construction $0 (State)
improving pedestrian / vehicular safety $0 (Local)
SR-104 Pedestrian Install mid-block crossing along SR-104, allowing Engineering $0 (Federal)
Midblock crossing pedestrians coming from Pine St to safely cross WSDOT Secured Grant & $230,000 (State, secured)$230,000
(WSDOT project)SR-104, to access City Park Construction $0 (Local)
ADA Curb Ramp upgrades Upgrade curb ramps along 3rd Ave. S Secured Grant Engineering $50,000 (Federal, secured)$50,000
along 3rd Ave. S between Pine St. and Main St. & &$0 (State)
Local Funds Construction $25,000 (Local)$25,000
80th Av. W from 188th St. SW to Install sidewalk to provide safe and desirable route to Engineering $0 (Federal)
Olympic View Dr. Walkway and Seaview Elementary and parks. Improve sight distance issue Possible Grant &$993,000 (State, unsecured)$30,000 $116,000 $847,000
Sight Distance Improvements near 184th St. SW intersection. Construction $0 (Local)
2nd Av. S from James St. to Main St.Engineering $0 (Federal)
Walkway Provide sidewalk along short missing link. Local Funds Only &$0 (State)
Construction $32,000 (Local)$32,000
ADA Curb Ramps Improvements Construct ADA compliant curb ramps where Possible Grant Engineering $0 (Federal)
Citywide (Transition Plan)&&$375,000 (State, unsecured)$125,000 $125,000 $125,000
facilities don't exist nor meet current standards Local Funds Construction $75,000 (Local)$25,000 $25,000 $25,000
Maplewood from Main St. to Install sidewalk, connecting to existing sidewalk Possible Grant Engineering $0 (Federal)
200th St. SW Walkway on 200th St. SW, & &$507,500 (State, unsecured)$95,000 $412,500
linking to Maplewood Elementary School.Local Funds Construction $169,500 (Local)$32,000 $137,500
Meadowdale Beach Rd Walkway Install sidewalk along missing link between Possible Grant $0 (Federal)
& Engineering $142,500 (State, unsecured)$142,500
76th Av. W and Olympic View Dr. Local Funds $47,500 (Local)$47,500
Wanut St. from 3rd Av. to 4th Av. Engineering $0 (Federal)
Walkway Install sidewalk along short missing link Possible Grant & $220,000 (State, unsecured)$220,000
Construction $0 (Local)
Walnut St. from 6th Av. to 7th Av.Possible Grant Engineering $0 (Federal)
Walkway Install sidewalk along short missing link & &$55,000 (State,unsecured)$55,000
Local Funds Construction $55,000 (Local)$55,000
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Grant Opportunity Project (2014-2019)
Project Name Purpose Grant/Date Phase Total Cost Source 2014 2015 2016 2017 2018 2019
4th Av. Corridor Enhancement Possible Grant Engineering $5,000,000 (Federal, unsecured)$100,000 $1,000,000 $1,000,000 $2,900,000
Walkway Create more attractive and safer corridor along 4th Av.& &$0 (State)
Local Funds Construction $675,000 (Local, Fund 125)$100,000 $150,000 $425,000
Audible Pedestrian Install audible pedestrian signals at all Engineering $25,000 (Federal, unsecured)$25,000
Signals pedestrians heads to improve signalized intersection Possible Grant & $0 (State)
safety for people with disabilities Construction $0 (Local)
TOTAL $2,492,000 $1,150,000 $1,425,000 $4,135,000 $393,000 $1,847,000
Bicycle projects
Citywide Bicycle connections (such as Install bike lanes, sharrows, and signs along Main St., Engineering $233,000 (Federal, unsecured)$233,000
Interurban Trail to Downtown Edmonds...)Bowdoin Way, 84th Ave. W, 212th St. SW, 220th St. SW,Possible grant & $0 (State)
and 224th St. SW to create safer connections Construction $0 (Local)
Bicycle Route Signing $0 (Federal)
Install signage for (3) bike loops around the City Local Funds Only Construction $0 (State)
$30,000 (Local)$10,000 $10,000 $10,000
TOTAL $0 $0 $0 $243,000 $10,000 $10,000
Traffic Calming Projects:
Residential Neighborhood Traffic circles, speed cushions,Design $0 (Federal)
Traffic Calming "Your Speed" signs, etc.Local Funds only &$0 (State)
Construction $105,000 (Local) $10,000 $10,000 $10,000 $25,000 $25,000 $25,000
Traffic Planning Projects:
Transportation Plan Update Engineering $0 (Federal)
Update Transportation Plan Local Funds Only &$0 (State)
Planning $180,000 (Local)$90,000 $90,000
Total $46,664,200 $10,417,000 $6,519,000 $6,735,000 $10,852,200 $4,203,000 $7,938,000
Total Federal $7,954,300 $1,696,000 $1,259,500 $6,887,200 $1,711,000 $3,931,000
Total Federal (Secured)$7,854,300 $391,000 $0 $0 $0 $0
Total Federal (Unsecured)$100,000 $1,305,000 $1,259,500 $6,887,200 $1,711,000 $3,931,000
Total State $1,261,000 $4,500,000 $5,000,000 $1,388,000 $550,500 $1,834,000
Total State (Secured)$761,000 $0 $0 $0 $0 $0
Total State (Unsecured)$500,000 $4,500,000 $5,000,000 $1,388,000 $550,500 $1,834,000
Total Local Fund $1,201,700 $323,000 $475,500 $2,552,000 $1,941,500 $2,173,000
Total Local (Fund 112)$295,700 $167,000 $50,500 $2,502,000 $1,941,500 $2,173,000
Total Local (Fund 125) $100,000 $150,000 $425,000 $0 $0 $0
Total Fund (Fund 412) $502,000 $0 $0 $0 $0 $0
Total Local (Traffic Impact Fees)$304,000 $6,000 $0 $50,000 $0 $0
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RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, APPROVING THE REVISED
2014-2019 TRANSPORTATION IMPROVEMENT PROGRAM
(TIP) AND DIRECTING FILING OF THE ADOPTED
PROGRAM WITH THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION.
WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is
required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted
program with the Washington State Department of Transportation (WSDOT); and
WHEREAS, the TIP identifies all planned projects over the next 6 years, along
with the appropriate funding source; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The Revised Transportation Improvement Program is hereby adopted
pursuant to the requirements of RCW 35.77.010 and 36.81.121 to be effective on April 16, 2014
and to continue in full force and effect until amended. A copy of such Revised Transportation
Improvement Program for the years 2014 to 2019 is attached hereto as Exhibit A and
incorporated by this reference as fully as if herein set forth.
Section 2. The City Clerk is hereby requested and directed to file a certified copy
of the Revised Transportation Improvement Program with the Washington State Department of
Transportation.
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RESOLVED this ___ day of ________________, 2014.
APPROVED:
MAYOR, DAVE O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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AM-6735 2. O.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Pamela Randolph Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Request authorization to award the construction contract for the Wastewater Treatment Plant Interior Improvements Project to
Tec Construction Inc.
Recommendation
It is recommended that the Council award the construction contract to Tec Construction Inc, and authorize Mayor Earling to
sign the contract for $312,000, which does not include tax.
Previous Council Action
Request to advertise was authorized by full Council on February 18, 2014.
Request to advertise was referred to full Council by Parks, Planning, and Public Works Committee on February 11, 2014.
Narrative
The Wastewater Treatment Plant Facility Upgrade will repair, replace and remodel the existing locker rooms, a control room
(4 work stations) and upgrade the lunchroom facility to accomodate staff needs.
The existing building was constructed in 1988. The mens locker room was and still is undersized for the number of
occupants. The womens locker room was and is oversized for the typical number of occupants. The original lockers were not
sized appropriatly to allow for personal clothes, uniforms or boots. The "group" shower walls, grout and and tile floors show
signs of significant deterioration. Staff would prefer individual showers. The lunchroom lacks personal food storage space, an
oven and adaquate counter space to prepare lunches. The control room, which is shared by both Operator and Maintenance
Leads and the Pretreatment Technician is drab, has mismatched tile on the floor and has mismatched and re-used furnishings.
The enire space is in need of paint.
Construction costs for this project were estimated at $338,000. Four bids were revieved ranging from $312,000 to $360,000.
The bid tabulation is attached. Tec Construction Inc. was the lowest competitive bid at $312,000. The funding for this project
comes from the 423-WWTP Utility fund and was approved by Council in the 2014 Capital Budget - the accompanying
narrative is attached. The total construction cost of $341,640, which includes tax, will be shared by our Wastewater
Treatment Partners; the City of Edmonds responsibility would be $173,509.
The construction is expected to start in spring 2014 and would be completed by the end of summer 2014.
Attachments
Bid Tabulation Sheet
CIP Narrative
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 04/03/2014 03:04 PM
Engineering Robert English 04/03/2014 05:30 PM
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City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:47 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Pamela Randolph Started On: 03/31/2014 11:59 AM
Final Approval Date: 04/04/2014
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QUANTITY UNITS UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE
1.0 $0 $0 $0 $0 $0
Subtotal $324,000 Subtotal $360,731 Subtotal $353,581 Subtotal $312,000 Subtotal $0
9.5% Tax $30,780 9.5% Tax $34,269 9.5% Tax $33,590 9.5% Tax $29,640 9.5% Tax $0
TOTAL $354,780 TOTAL $395,000 TOTAL $387,171 TOTAL $341,640 TOTAL $0
BIDDERS NAME FABER CONSTRUCTOIN CORP REYNOLDS GENERAL D.P. WAIN CONSTRUCTION INC TEC CONSTRUCTION INC
INTERIOR IMPROVEMENT C-411
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AM-6630 2. P.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Pamela Randolph Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Control System Upgrade - Equipment Purchase Authorization
Recommendation
It is recommended that the City Council approve the purchase of required equipment for the Control System Upgrade utilizing
the Alderwood Intergovernmental Cooperative Purchasing Agreement signed on 11.20.13 by Mayor Earling.
Previous Council Action
On 11.19.13 the full City Council approved the request and authorized the Mayor to sign the Intergovernmental Cooperative
Purchasing Agreement.
On 11.12.13 staff requested an Intergovernmental Cooperative Purchasing Agreement between Alderwood Water and
Wastewater District (AWWD) and the City of Edmonds (COE) that would allow COE to utilize the current Supply and
Delivery of Programmable Logic Controller (PLC) Equipment contract. THis request was presented to the Parks, Planning
and Public Works Committee. The request was forwarded to the full City Council.
Narrative
The Wastewater Treatment Plant operates 24 hours per day, 365 days per year, while only being staffed on average 16
-18 hours per day and many times with only 1 certified Operator on site. This is possible due to the Supervisory Control and
Data Acquisition (SCADA) system. The SCADA system is a computer system for gathering and analyzing real time data via
coded signals over communication channels. The SCADA system has both software and hardware components and must be
designed and configured based on the control strategies and processess within the facility. This is the system which automates
and monitors the operation and assists the Operators in meeting our NPDES permit.
The original SCADA system was designed in 1988 and installed between 1990 and 1991, during the last major plant upgrade.
Critical hardware for the existing system is only offered by one third party vendor. New upgrades, features and system support
is not available for this field equipment. While we may be able to maintain this critical equipment for a few more years, the
risk of not being able to find critical parts, plan for a controlled replacement, and manage costs increases as time passes.
Furthmore, advancements to sofware and programming features are necessary to ensure we gather and store accurate, time
stamped data; have remote monitoring of sytems, and have detailed alarms notifying staff of system failures.
Staff began upgrading the system 2 years ago as elements of the SCADA system failed. Under the Control Sytem Upgrade
Project C-412, the Fiber Optic communicaton highway, the Uninteruptable Power Supplies (UPS's), the remote PC's and a
redundant server configuration were replaced. While the system operates better than before, to leverage the new features, we
must also upgrade other SCADA hardware in the field and the SCADA operating platform.
Remaining Control System Upgrade project work includes the Professional Services Agreement (engineering and
programming aspect) and the direct Equipment Purchase of approximately $308,863. The direct equipment purchase must be
completed by May of 2016 to utilize the savings available under the AWWD agreement and allows the COE to expeditiously
move forward with the replacement without paying for additional mark up on the hardware.
The Control System Upgrade was included in the CIP Narrative, CIP long range plan and has the concurrence of our WWTP
Partners.
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Attachments
CIP Narrative
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 04/03/2014 03:59 PM
Engineering Robert English 04/03/2014 05:30 PM
City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:46 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Pamela Randolph Started On: 03/04/2014 11:36 AM
Final Approval Date: 04/04/2014
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AM-6734 2. Q.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Pamela Randolph Submitted By:Pamela Randolph
Department:Wastewater Treatment Plant
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Control System Upgrade - Request approval for Mayor to sign a Professional Services Contract with Parametrix, Inc.
Recommendation
It is recommended that the City Council Authorize the Mayor to sign the Professional Services Contract with Parametrix,
Inc. for the Control System Upgrade Project.
Previous Council Action
Narrative
The Wastewater Treatment Plant operates 24 hours per day, 365 days per year, while only being staffed on average 16 -18
hours per day and many times with only 1 certified Operator on site. This is possible due to the Supervisory Control and Data
Acquisition (SCADA) system. The SCADA system is a computer system for gathering and analyzing real time data via coded
signals over communication channels. The SCADA system has both software and hardware components and must be designed
and configured based on the control strategies and processess within the facility. This is the system which automates and
monitors the operation and assists the Operators in meeting our NPDES permit.
The original SCADA system was designed in 1988 and installed between 1990 and 1991, during the last major plant upgrade.
Critical hardware for the existing system is only offered by one third party vendor. New upgrades, features and system support
is not available for this field equipment. While we may be able to maintain this critical equipment for a few more years, the
risk of not being able to find critical parts, plan for a controlled replacement, and manage costs increases as time passes.
Furthmore, improvements to sofware and programming features are necessary to ensure that we gather and store accurate, time
stamped data; have remote monitoring of sytems, have redundancy for critical systems and have a detailed alarm notification
package.
Staff began upgrading the system 2 years ago as elements of the SCADA system failed. Under the Control Sytem Upgrade
Project C-412, the Fiber Optic communicaiton highway, the Uninteruptable Power Supplies (UPS's), the remote PC's and a
redundant server configuration were replaced. While the system operates better than before, to leverage the new features, we
must also upgrade other SCADA harware in the field and the SCADA operating platform.
Remaining Control System Upgrade project work includes the direct Equipment Purchase and the Professional Services
Agreement (engineering and programming aspect) for approximately $1,369,037. Over the past 2 years, staff evaluated
the various approaches to project delivery. A predesign report was requested from Tetra Tech Inc, to evaluate our
requirements and suggest the best approach to deliver the project. Based on this report the AWWD Interlocal Agreement was
signed and an RFQ was established and distributed to 6 engineering companies, 3 of which have a history with the WWTP
SCADA system.
3 SOQ were recieved. They were evaluated by an independent team consisting of Brian Tuley (IT, COE), Chad Phelan
(Finance, Mountlake Terrace) and Paul Coffelt (I&C, SCADA TECH City of Lynnwood). The recommendation from
the evaluation team was that the City move forward into negotiations with Parametrix, Inc.
Over the past month staff have working with Parametrix Inc. to develop a detail cost estimate which includes all programming
(rewriting existing into new language), control strategies documentation, hardware documentation, data storage and system
redundancy improvements, sytem integration, training and development of the alarm package. The cost reflects a high degree
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of risk for Parametrix, Inc. who will be responsible for delivering a turn key system that functions as designed, reduces risk of
lost data without system failures or loss of treatment capability. The project will take approximately 3 years to complete.
Attached is the DRAFT scope of work which is in the final stage of development.
The Control System Upgrade was included in the CIP Narrative, CIP long range plan and has the concurrence of our WWTP
Partners.
Attachments
CIP Narrative
DRAFT Scope of work
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 04/03/2014 05:15 PM
Engineering Robert English 04/03/2014 05:30 PM
City Clerk Scott Passey 04/04/2014 07:52 AM
Mayor Dave Earling 04/04/2014 09:47 AM
Finalize for Agenda Scott Passey 04/04/2014 09:54 AM
Form Started By: Pamela Randolph Started On: 03/31/2014 11:54 AM
Final Approval Date: 04/04/2014
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AM-6747 2. R.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Jeanie McConnell Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Council acceptance of a 40-foot street dedication (243rd Pl W) and 15-foot public sanitary sewer easement and authorization
for Mayor to sign face of plat documents.
Recommendation
Forward the item to the consent agenda for approval at the, April 15, 2014 Council meeting.
Previous Council Action
None.
Narrative
The Shoreshire 7-lot plat, located at 24223 76th Ave W, received preliminary plat approval on October 16, 2008. As a
condition of approval, a street dedication is required to accept the new 243rd Pl W plat road as public roadway. In addition, a
15-foot public sanitary sewer system easement is to be granted to the City of Edmonds for that portion of the sewer main that
extends west of the plat road and connects to the City’s existing sanitary sewer main on the subject property. Please find
attached the final plat documents, which show the street dedication and easement areas. The street dedication is shown on
Sheet 4 and a detail of the sanitary sewer easement is shown on Sheet 5. After receiving authorization from the City Council
to accept the public roadway dedication and for the Mayor to sign the face of the plat documents, the 40-foot street dedication
and 15-foot sanitary sewer easement will be deeded to the City of Edmonds upon recording of the plat with Snohomish County.
Attachments
Shoreshire Plat-Recording Documents
Form Review
Inbox Reviewed By Date
Engineering Robert English 04/03/2014 01:52 PM
Public Works Phil Williams 04/03/2014 03:04 PM
City Clerk Scott Passey 04/03/2014 03:05 PM
Mayor Dave Earling 04/03/2014 03:16 PM
Finalize for Agenda Scott Passey 04/03/2014 03:25 PM
Form Started By: Megan Luttrell Started On: 04/02/2014 03:59 PM
Final Approval Date: 04/03/2014
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AM-6733 2. S.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Phil Williams Submitted By:Jim Stevens
Department:Public Works
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
FAC Equipment Surplus
Recommendation
Approve the surplus and transfer of equipment as listed in attachment and forward item for consent agenda for full Council.
Previous Council Action
None.
Narrative
The exercise room in the Frances Anderson Center is about to receive major improvements in equipment and finishes. Verdant
awarded the Parks and Recreation Department funding to purchase the first new equipment for this room in several decades, so
the existing well-used items have been offered to other areas. The Wastewater Treatment Plant is taking four pieces for its
employees to be able to use on site. The remainder of the pieces include an old, extremely heavy universal gym that is best
scrapped for its metal value. The same can be said for the other items that use stacks of metal plates for resistance and/or have
upholstered surfaces that are worn beyond the point of serviceability.
There are three items that have the potential for some value, albeit small, for a user at home. They include a Stair Master stair
climber, a Nautilus exercise bike, and a brown flat bench. Staff plan to use Craigslist to advertise each of these for sale on a
best offer basis.
Finally, this surplus list includes old camera and film viewing items for which the Parks Department no longer has a use, and it
is recommended these items simply be disposed as trash.
Attachments
FAC Surplus
Form Review
Inbox Reviewed By Date
Parks and Recreation Carrie Hite 04/01/2014 01:20 PM
Public Works Phil Williams 04/03/2014 03:04 PM
City Clerk Scott Passey 04/03/2014 03:05 PM
Mayor Dave Earling 04/03/2014 03:11 PM
Finalize for Agenda Scott Passey 04/03/2014 03:25 PM
Form Started By: Jim Stevens Started On: 03/31/2014 06:52 AM
Final Approval Date: 04/03/2014
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City of Edmonds
Surplus List
(Exhibit B)
Parks and Recreation Department
DATE
Located
Asset/ Tag
#Property Description Brand Model # Serial #
Condition -
Working/Not
Working/
Broken parts,
etc.
Est FMV
(net
disposal
costs)
Minimum
price (if
applicable)
Intended
Disposal
Method
(See
Options)
FAC
Exercise Rm Stationary bike Nautilus NB 3000 Unk.Good $10 I
"Stair Climber Stair Master 4000PT U57530 Avg. used $10 I
"Cable Pull machine Universal Unk.Unk.Well used $0 S
"Leg Bench Unk.Unk.Unk.Well used $0 S
" 3781
Univ. Gym, 7 station,
footprint approx. 15' X 15' X
7'Universal Unk.Unk.
Well Used,
vintage 1960s
$0 S
"Incline bench Unk.Unk.Unk.Cracked Uph. $0 T
"Flat bench, tan Unk.Unk.Unk.Good $5 I
"Stationary bike Mettler Racer Unk.Good N/A D
"Treadmill Star Track 3901-BUSAP0 G04576 Good N/A D
"Rowing Machine Mettler Coach unk.Good N/A D
"Stair Climber Stair Master 4000PT U 37504 Good N/A D
FAC Office Camera Polaroid One Step L8B D0PMJ CD DA 20-30 years old $0 T
"Camera Polaroid One Step L8B D0PU5 CD DA 20-30 years old $0 T
"Camera Polaroid Sun AutoFocus 660 62M 75556 N8 20-30 years old $0 T
"Autoprocessor Polaroid 35 mm Unk.20-30 years old $0 T
"Camera Polaroid One Step LZL 012HL CJ DA 20-30 years old $0 T
"Camera Polaroid One Step LZL 012AW CJ DA 20-30 years old $0 T
"Case Fotima Unk.Unk.20-30 years old $0 T
"Film Viewer ViewMaster Pana-Vue Automatic Unk.20-30 years old $0 T
Disposal Options
A Auction
B Bid (sealed)
D Department transfer
I Internet online auction
N Newspaper advertisement "For Sale"
P Private seller (negotiated price)
R Returned to vendor for a credit
S Scrapped
T Trash can/dumpster (only if meets specific guidelines set forth in the policy)
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City of Edmonds
Surplus List
(Exhibit B)
Date
Approved
by Council
Date Publicly
Announced (If
not applicable,
state the
reason)
Date
Disposed
Buyer /
Placed
Disposed/
Transferred
Purchase
Price
Fund
(costs /
revenue)
WWTP
WWTP
WWTP
WWTP
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AM-6756 3. A.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted By:Carrie Hite
Department:Human Resources
Committee: Finance
Public Safety, Personnel
Type: Action
Information
Subject Title
Human Resources Department Reorganization
Recommendation
Staff recommends that the Committee forward the proposed ordinance to the full Council for approval.
Previous Council Action
The Council has taken several actions over the past several years to address the concerns of staffing in the HR department.
In November 2011, Council eliminated the HR Director position.
In April 2012, Council approved special duty pay for a reporting Director and reclassified the HR analyst to an HR Manager
position.
In April 2013, Council approved an additional year for special assignment/special duty for a reporting Director.
Narrative
After several years of the HR department operating with a Reporting Director, the Mayor has an interest in making a final
recommendation for the HR reorganization. The Mayor is recommending the department structure have a current Director take
on reporting responsibilities for HR permanently. After discussion with Lighthouse Law Group, it has been recommended in
order for this to happen, that the Salary Table in the budget book be amended to add this position. Attached is a recommended
amendment to the budget book. At this time, there is no need for a monetary amendment, as this has already been reflected in
the 2014 budget.
This discussion will be present on both the Personnel Committee and Finance Committee agendas for April 8, 2014.
Beth Ford from Lighthouse Law Group will be present at the Personnel Committee to answer any questions.
Sharon Cates from Lighthouse Law Group will be present at the Finance Committee to answer any questions.
Attachments
Attachment 1 - Salary Table Ordinance
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 11:33 AM
Mayor Dave Earling 04/03/2014 11:35 AM
Finalize for Agenda Scott Passey 04/03/2014 11:48 AM
Form Started By: Scott Passey Started On: 04/03/2014 10:58 AM
Final Approval Date: 04/03/2014
Packet Page 363 of 383
CITY OF EDMONDS, WASHINGTON
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE 2014 SALARY SCHEDULES FOR ALL CITY
PERSONNEL.
WHEREAS, RCW 35A.33.050 requires the salary or salary range for each office,
position or job classification to be set forth separately together with the title or position
designation thereof in the city’s budget; and
WHEREAS, the 2014 adopted budget included a salary range table on pages 175 through
177; and
WHEREAS, the 2014 budget appropriates funds in the form of “special duty pay” to
compensate the parks, recreation and cultural services director for the additional duties and
responsibilities associated with supervision of the human resources department; and
WHEREAS, the mayor has determined that the city should create the position of Human
Resources Reporting Director to make more permanent the existing arrangement whereby a
director of another department is tasked with the additional duties of overseeing the human
resources department; and
WHEREAS, no additional appropriation for 2014 would be required to create this
position because the compensation would be the same as the special duty pay previously
appropriated, namely between 5% and 10% additional salary over the applicable director’s
normal salary; and
WHEREAS, other positions need to be added or deleted from the salary range table in the
2014 adopted budget to account for other recent changes; and
WHEREAS, it is necessary for the City Council to amend the salary range table which
authorizes positions and establishes salary levels for all city employees;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON ORDAINS AS FOLLOWS:
Section 1. The City Council hereby adopts an amended salary range table approving all
employee positions and their respective salary ranges as shown on Attachment “A”, which is
attached hereto and incorporated herein by this reference as if set forth in full (deleted positions
are shown in strikethrough; new positions are shown with shading).
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Packet Page 364 of 383
Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to
the City legislative body, is not subject to referendum and shall take effect five (5) days after
passage and publication of an approved summary thereof consisting of the title.
PASSED by the City Council and APPROVED by the Mayor this 15TH day of April 2014.
APPROVED
_____________________________________
MAYOR, DAVE EARLING
ATTEST/AUTHENTICATED:
______________________________________
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
By: _______________________________________
CITY ATTORNEY, JEFFREY TARADAY
FILED WITH THE CITY CLERK:
APPROVED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE:
ORDINANCE NO.
Packet Page 365 of 383
Attachment A
Elected Officials
Council Member Position
Council President
Judge
Mayor
Non-Represented
Accounting Supervisor
Assistant Police Chief
Associate Planner
Building Official
Capital Projects Manager
City Clerk
City Engineer
Community Services & Economic Development Director
Court Administrator
Cultural Services Manager
Development Services Director
Engineering Program Manager I
Executive Assistant Confidential
Executive Assistant To The Mayor
Facilities Manager
Finance Director
Fleet Manager
Human Resources Part-time Assistant 41,676
Human Resources Analyst
Human Resources Manager
Human Resources Reporting Director 5% 10%
Information Services Supervisor
Parks And Recreation Director
Parks Maintenance Manager
Planning Manager
Police Chief
Public Disclosure & Records
Public Works Director
Recreation Services Manager
Recycling Coordinator
Senior Planner
Senior Utilities Engineer
Stormwater Engineer Manager
Street/Storm Manager
Transportation Engineer
Wastewater Treatment Plant Manager
Wastewater Treatment Plant Supervisor
Water/Sewer Manager
86,904 116,460
Salary Range Table
Minimum Maximum
$12,000 $12,000
75,524 75,524
117,091 117,091
100,608 134,820
Minimum Maximum
82,764 110,916
$71,496 $95,820
68,088 91,248
61,764 82,764
100,608 134,820
105,636 141,564
78,828 105,636
64,860 86,904
75,072 100,608
71,496 95,820
105,636 141,564
78,828 105,636
105,636 141,564
56,028 75,072
58,821 78,826
105,636
95,82071,496
71,496 95,820
82,764
141,564
110,916
71,496 95,820
51,672
110,916 148,644
71,496 95,820
156,072116,460
28,01420,904
56,028 75,072
78,828 105,636
68,088 91,248
78,828 105,636
91,248 122,292
82,764 110,916
75,072 100,608
82,764 110,916
14,400 14,400
58,824 78,828
78,828 105,636
Packet Page 366 of 383
Attachment A
Police Non-Commissioned
Animal Control Officer
Domestic Violence Coordinator
Part Time Administrative Assistant
Police Services Assistant
Property Officer/Evidence Technician
Senior Animal Control Officer
Police Guild
Administrative Sergeant
Corporal
Detective Corporal
Police Officer 1st Class
Police Officer 2nd Class
Professional Standards Sergeant
Sergeant
Teamsters
Building Maintenance Operator
Cemetery Sexton
City Electrician
Custodian
WWTP Instrument Technician/Plant Electrician
WWTP Laboratory Technician
Stormwater Maintenance Lead Worker
Water Maintenance Lead Worker
Maintenance Custodian
Senior Parks Maintenance Worker-Horticulturist
Parks Maintenance Lead Worker
Parks Maintenance Mechanic
Senior Parks Maintenance Worker
WWTP Pre-Treatment Technician
Mechanic
Sewer Maintenance Lead Worker
Sewer Maintenance Worker
Senior Sewer Maintenance Worker
Storm Maintenance Worker
Senior Storm GIS Technician/Maintenance Worker
Senior Storm Maintenance Worker
Street Maintenance Lead Worker
37,968 46,116
58,820 71,620
53,393 64,937
50,837 61,862
50,837 61,862
58,820 71,620
43,890 53,393
50,837 61,862
Minimum Maximum
$48,385 $59,988
Salary Range Table
43,219 53,687
45,606 56,537
48,385 59,988
40,527 50,270
50,892 63,158
57,444 59,508
Minimum Maximum
$86,004 $88,200
80,388 82,464
80,388 82,464
64,716 76,704
86,004 88,200
58,820 71,620
61,864 75,192
56,066 68,204
61,864 75,192
Minimum Maximum
$53,393 $64,937
46,124 56,066
56,066
61,864 75,192
39,850 48,440
53,393 64,937
50,837 61,862
61,864 75,189
86,004 88,200
68,204
61,864 75,189
61,864 75,393
Packet Page 367 of 383
Attachment A
Teamsters (Continued)
Senior Street Maintenance Worker
Traffic Control Technician
Mechanic
Senior Water Maintenance Worker
Senior Mechanic 53,393 64,937
Water Meter Reader
Water Quality Control Technician
WWTP Lead Maintenance Mechanic
WWTP Lead Operator
WWTP Maintenance Mechanic
Senior WWTP Mechanic
WWTP Operator
SEIU
Accountant
Accounting Specialist
Administrative Assistant
Business License Clerk
Code Enforcement Officer
Community Services Program Coordinator 59,124
Court Clerk
Deputy City Clerk
Engineering Technician II
Engineering Technician III
Executive Assistant Confidential
GIS Analyst
Information Systems Specialist
Part Time IT Assistant 49,608
PC Support Technician 55,740
Permit Coordinator
Plans Examiner
Probation Officer
Recreation Coordinator
Recreation Leader
Recreation Leader - Gymnastics
Recreation Leader - Interpretive
Recreation Specialist
Senior Permit Coordinator
Stormwater Technician
Contract Positions
Senior Executive Asst To City Council
20,800
31,200 39,000
63,144 78,276
44,376 55,020
73,260
61,862
55,740
50,837
61,864 75,189
61,864 75,189
41,810 50,837
56,066 68,204
53,393 64,937
50,837 61,862
Minimum Maximum
56,066 68,204
56,066 68,204
53,539 64,937
49,608 61,524
52,716 65,412
61,524
63,144
Minimum Maximum
$66,948 $83,040
69,108
41,676 51,672
49,608 61,524
59,124 73,260
49,608 61,524
Salary Range Table
Minimum Maximum
28,219 28,219
59,124 73,260
14,560 20,800
33,096 41,004
78,276
41,676 51,672
55,740 69,120
63,144
14,560
49,608 61,524
78,276
53,393 64,937
66,948 83,040
52,716 65,412
69,120
Packet Page 368 of 383
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On April 15, 2104, the City Council of the City of Edmonds, Washington, adopted
Ordinance No. the main point of which may be summarized by its title as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE 2014 SALARY SCHEDULES FOR ALL CITY
PERSONNEL.
The full text of this ordinance will be mailed upon request.
DATED this 15TH day of April, 2014.
_____________________________________
SCOTT PASSEY, CITY CLERK
Packet Page 369 of 383
AM-6702 3. B.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:10 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Acting Development Services Director assignment.
Recommendation
The Mayor is requesting Council to approve an additional period of the appointment of acting Director for Development
Services for Rob Chave to include Jan 1, 2014-March 31, 2014, and the corresponding out of class pay.
Previous Council Action
The Mayor & Council originally approved the Acting Development Services Director and corresponding out of class pay
assignment in March of 2012.
The Council approved this again in April 2013, effective Jan. 1, 2013-December 31, 2013.
Narrative
The City has gone through a thorough recruitment and evaluation process to hire a Development Services Director. This
process took some time, and required Mr. Chave to continue in this role after December 31, 2013. The action being requested
in this agenda memo is to retroactively approve the acting pay for Mr. Rob Chave from January 1, 2014-March 31, 2014.
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 03/27/2014 09:39 AM
Mayor Dave Earling 03/28/2014 11:01 AM
Finalize for Agenda Scott Passey 03/28/2014 11:02 AM
Form Started By: Carrie Hite Started On: 03/18/2014 01:19 PM
Final Approval Date: 03/28/2014
Packet Page 370 of 383
AM-6741 3. C.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:15 Minutes
Submitted By:Carrie Hite
Department:Human Resources
Committee: Public Safety, Personnel Type: Action
Information
Subject Title
Citizen Commission code amendments
Recommendation
Forward to full Council for approval.
Previous Council Action
None
Narrative
The code for the Citizen's Commission is not consistent with Washington State Law, RCW 35.21.015. There is also language
in the current code that is not clearly articulated. The code changes being proposed seek to make consistent the Edmonds code
with Washington State Law and clearly articulate other stipulations.
Here is a summary of the proposed changes in the code ( attached):
1. Defines compensation to include all remuneration.
2. Changes appointment process to be consistent with RCW 35.21.015; the Mayor makes all appointments to the Commission,
and subject to Council confirmation. Allows currently appointed commissioners to remain on the commission.
3. Allows the Commission to vote by simple majority during deliberations, and super majority for the final recommendation.
4. Changes the due date to the first Monday in August instead of May. This allows the Commission a longer time to
complete their work and still is within the budget timeframe. This will be important particularly this year, as we have had
difficulty seating a full commission.
5. Added a new section, 10.80.100 to allow Council and/or Mayor to waive any compensation being recommended by the
Commission.
Attachments
Citizen Commission code amendments
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/02/2014 03:03 PM
Mayor Dave Earling 04/02/2014 03:30 PM
Finalize for Agenda Scott Passey 04/03/2014 09:56 AM
Form Started By: Carrie Hite Started On: 04/02/2014 01:12 PM
Final Approval Date: 04/03/2014
Packet Page 371 of 383
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE 10.80
REGARDING THE CITIZENS’ COMMISSION ON
COMPENSATION OF ELECTED OFFICIALS TO COMPLY
WITH RCW 35.21.015, SALARY COMMISSIONS, AND TO
ALLOW CITY COUNCILMEMBERS AND THE MAYOR TO
WAIVE THEIR SALARY DURING THEIR TERM OF OFFICE.
WHEREAS, as a means of preventing the use of public office for self-enrichment, the
Washington State Constitution, Article 11, Section 8, initially prohibited any changes in the pay
applicable to an office having a fixed term, either after the election of that official or during his
or her term; and
WHEREAS, by Article 30 (Amendment 54), adopted in 1967, and an amendment to
Article 11, Section 8 (Amendment 57) in 1972, the rule was modified to permit pay increases for
officials who do not fix their own compensation; and
WHEREAS, the State Legislature adopted RCW 35.21.015 to provide the ability for city
elected officials to receive mid-term compensation increases, provided that a local salary
commission was established and that the commission set compensation at a higher level; and
WHEREAS, RCW 35.21.015 authorizes the creation of a salary commission of city
residents that may increase the salary of elected officials effective mid-term, and decrease the
salary of elected officials effective upon subsequent terms of office, by filing a change in salary
to the city clerk without further action of the city council; and
WHEREAS, the City of Edmonds has established a Citizens’ Commission on
Compensation of Elected Officials (Citizens’ Commission), ECC 10.80; and
WHEREAS, the Citizens’ Commission requires that such changes in salary shall only
become effective upon adoption by the city council under ECC 10.80.060, which contravenes the
language and intent of the state statute; and
WHEREAS, RCW 35.21.015(3) precludes the city council from having any ability to act
upon the changes to the compensation schedule established by the Citizens’ Commission; and
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WHEREAS, changes the compensation schedule established by the Citizens’
Commission are not recommendations to be voted on by the city council, but rather changes that
shall become law upon filing with the city clerk, without any input or action by the city council;
and
WHEREAS, Article XI, Section 8 of the Washington Constitution prohibits a city council
or a citizen salary commission from diminishing the salary of the mayor or a councilmember
after his or her election or during his or her term of office; and
WHEREAS, RCW 35.21.015(2) articulates the method of appointment of members of the
Citizens’ Commission; and
WHEREAS, ECC 10.80.040 was out of date and out of alignment with RCW
35.21.015(2); and
WHEREAS, a city councilmember or mayor may voluntarily waive his or her salary
during his or her term of office without running afoul of the Washington Constitution; and
WHEREAS, the Edmonds City Code does not make clear that city councilmembers and
the mayor may voluntarily waive any or all of his or her salary during his or her term of office;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Section 10.80.010 of the ECC, entitled “Purpose,” is hereby amended to read
as follows (new text is shown in underline; deleted text is shown in strike-through):
10.80.010 Purpose.
It is the policy of the city of Edmonds to base the compensation of the city’s elected
officials on realistic standards so that elected officials of the city may be compensated according
to the duties of their offices, and so that citizens of the highest quality may be attracted in public
service. To effectuate this policy, the Edmonds’ citizens commission on the compensation of
elected officials (“compensation commission”) is hereby created consisting of seven members
with duties and responsibilities as set forth below.
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Section 2. Section 10.80.020 of the ECC, entitled “Duties,” is hereby amended to read as
follows (new text is shown in underline; deleted text is shown in strike-through):
10.80.020 Duties.
The compensation commission shall study the relationship of compensation for each
respective position. Except as provided otherwise below, the compensation commission shall be
solely responsible for its own organization, operation, and action and shall enjoy the fullest
cooperation of all elected officials, departments and agencies of the city of Edmonds. For the
purposes of this chapter, the term “compensation” shall include salary, wages, health insurance,
allowances, benefits, and other forms of remuneration commonly received in return for services.
Section 3. Section 10.80.030 of the ECC, entitled “Eligibility,” is hereby amended to read
as follows (new text is shown in underline; deleted text is shown in strike-through):
The compensation commission shall consist of seven members, all of whom must be at
least 21 years of age, registered to vote, and maintain personal residence within the boundaries of
the city of Edmonds. No city of Edmonds officer, official or public employee, nor any immediate
family member of the such officer, official or employee, shall be eligible for membership on the
compensation commission. As used in this section, the phrase “immediate family” means
parents, spouse, siblings, children, or dependent relative of the official or employee, whether or
not they are living in the same household.
Section 4. Section 10.80.040 of the ECC, entitled “Appointment,” is hereby amended to
read as follows (new text is shown in underline; deleted text is shown in strike-through):
10.80.040 Appointment.
All Two members of the compensation commission shall be appointed by the mayor
subject to city council confirmation. and one member shall be appointed by the mayor; the
appointed three members shall select the other four members. The members of the compensation
commission shall serve four-year terms. originally commencing on October 1, 1999, except that
the first seven members shall be appointed for different terms as follows: (A) one member
Packet Page 374 of 383
appointed by the city council for a period of four years; (B) one member appointed by the city
council for a period of two years; (C) two of the members selected by those three members to
serve for periods of four years; and (D) two of the members elected by those three members to
serve for periods of two years. No person may serve more than two consecutive terms. Members
of the compensation commission may be removed by the mayor, with the approval of the
council, only for cause of incapacity, incompetence, neglect of duty, malfeasance in office, or for
a disqualifying change of eligibility. The unexcused absence of any member of
the commission from two consecutive meetings of the commission shall constitute
relinquishment of that person’s membership on the commission. Such relinquishment creates a
vacancy in that person’s position on the commission. Upon a vacancy in any position on
the commission, a successor shall be selected and appointed to fill the unexpired term. The
selection and appointment shall be concluded within 30 days of the date that position becomes
vacant and shall be conducted in the same manner as originally provided for that person’s
appointment. Notwithstanding the appointment provisions herein, commissioners that were
appointed under a previous process shall be allowed to complete their terms.
Section 5. Section 10.80.050 of the ECC, entitled “Operation,” is hereby amended to read
as follows (new text is shown in underline; deleted text is shown in strike-through):
10.80.050 Operation.
The members of the compensation commission shall elect a chair from among their
number. Except as provided below, the election of the chair and other decisions of the
compensation commission shall require an affirmative vote of a simple majority of the
commission. The commission shall prepare and approve a recommended schedule of
compensation schedule by an affirmative vote of not less than a simple majority five members of
the commission plus one member. Members of the commission shall receive no compensation
for their services. If the commission is not able to approve the compensation schedule by an
affirmative vote of a simple majority of the commission plus one member, then the previous
schedule, or the substantial equivalent thereof, shall be deemed to remain in effect.
Packet Page 375 of 383
Section 6. Section 10.80.060 of the ECC, entitled “Compensation schedule
recommendation,” is hereby amended to read as follows (new text is shown in underline; deleted
text is shown in strike-through):
10.80.060 Compensation schedule recommendation.
The Once approved, the commission shall file its schedules of recommended
compensation schedule for elected officials of the city with the city clerk no later than the first
Monday in May August of each even-numbered year. The signature of the chair of the
commission shall be affixed to each schedule submitted to the city clerk. The chair shall certify
that the schedule has been adopted in accordance with the provisions of this chapter and with the
rules, if any, of the commission. The clerk shall publish a notice on the city’s website that the
compensation schedule has been filed. Such schedules shall become effective only upon
adoption by the city council and in accordance with state law. incorporated into the city or town
budget without further action of the city council or salary commission except that when the city
council adopts the budget, it must do so without amending such schedules.
Section #7 A new section 10.80.065, entitled “Effective date of salary increases and
decreases,” is hereby added to the Edmonds City Code to read as follows:
10.80.065 Effective date of salary increases and decreases.
All salary increases established by the commission shall be effective on January 1 of the
year after the schedule was approved; provided, however, that any compensation decreases
approved by the compensation commission shall only become effective upon commencement of
the subsequent term of the applicable office.
Section 8. Section 10.80.070 of the ECC, entitled “Open meetings,” is hereby amended to
read as follows (new text is shown in underline; deleted text is shown in strike-through):
10.80.070 Open meetings.
All meetings, actions, hearings, and business of the commission shall be subject to the
Open Public Meetings Act as set forth in Chapter 42.30 RCW. Prior to the filing of any
Packet Page 376 of 383
compensation schedule, the commission shall hold no fewer than two public hearings thereon
within the two four months immediately preceding the filing of its recommendation
compensation schedule.
Section 9. Section 10.80.080 of the ECC, entitled “Referendum,” is hereby amended to
read as follows (new text is shown in underline; deleted text is shown in strike-through):
10.80.080 Referendum.
Any ordinance enacting change in compensation shall be subject to referendum petition
by the citizens in accordance with city ordinance. Any ordinance which enacts a commission
recommendation compensation schedule shall be subject to Article XXX, Section 1 of the
Washington State Constitution regarding increases in elected officials’ compensation during their
term of office.
Section 10. Section 10.80.090 of the ECC, entitled “Reimbursement unaffected,” is
hereby amended to read as follows (new text is shown in underline; deleted text is shown in
strike-through):
10.80.090 Reimbursement unaffected.
The mayor and councilmembers shall receive reimbursement for their action actual and
necessary expenses incurred in the performance of the duties of their office, or the council by
ordinance may provide for a per diem allowance. Procedure for approval of claims for expenses
shall be as provided by ordinance, consistent with state law.
Section 11. A new section 10.80.100, entitled “Waiver of compensation by city
councilmembers and mayor,” is hereby added to the Edmonds City Code to read as follows:
10.80.100 Waiver of compensation by city councilmembers and mayor.
Packet Page 377 of 383
A. City councilmembers and the Mayor may voluntarily waive and elect not to be paid
all or any portion of the salary during his or her term of office. Notice of waiver must
be:
1. In writing and delivered to the city treasurer prior to the effective date; and
2. Signed by the individual and his or her spouse, if married, as required by RCW
49.48.100. Signature(s) shall be before a notary public.
B. Salary waived under the notice of waiver is irrevocably donated to the City of
Edmonds. Officials may not seek back pay to recover salary waived under the notice
of waiver.
C. It shall be presumed that salaries or portions of salaries that are declined or waived
pursuant to this section shall be unrestricted in its use by the city; provided, that this
presumption may be rebutted by the councilmember or the mayor directing in writing
that his or her waived salary be utilized for a specific city purpose.
D. The waiver shall be effective for all salary earned following the effective date and
continue in effect until withdrawn by a writing signed by the individual or the
individual’s spouse delivered to the city treasurer.
Section 12. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 13. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
APPROVED:
MAYOR DAVE EARLING
Packet Page 378 of 383
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Page 379 of 383
9
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2014, the City Council of the City of Edmonds, passed
Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING EDMONDS CITY CODE
10.80 REGARDING THE CITIZENS’ COMMISSION ON
COMPENSATION OF ELECTED OFFICIALS TO
COMPLY WITH RCW 35.21.015, SALARY
COMMISSIONS, AND TO ALLOW CITY
COUNCILMEMBERS AND THE MAYOR TO WAIVE
THEIR SALARY DURING THEIR TERM OF OFFICE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2014.
CITY CLERK, SCOTT PASSEY
Packet Page 380 of 383
AM-6751 3. D.
City Council Committee Meetings
Meeting Date:04/08/2014
Time:5 Minutes
Submitted For:Councilmember Strom Peterson Submitted By:Jana Spellman
Department:City Council
Committee: Public Safety, Personnel Type: Potential Action
Information
Subject Title
Petroleum transport by rail through Edmonds
Recommendation
Previous Council Action
Narrative
This resolution urges the adoption of State and Federal Regulations to assess the risk of petroleum transport.
Attachments
Resolution Regarding Transport of Petroleum by Rail
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 04/03/2014 10:51 AM
Mayor Dave Earling 04/03/2014 11:19 AM
Finalize for Agenda Scott Passey 04/03/2014 11:33 AM
Form Started By: Jana Spellman Started On: 04/03/2014 09:55 AM
Final Approval Date: 04/03/2014
Packet Page 381 of 383
RESOLUTION NO:
A RESOLUTION RELATED TO PETROLEUM TRANSPORT BY RAIL
THROUGH EDMONDS AND THE STATE OF WASHINGTON; URGING
ADOPTION OF STATE LEGISLATION AND FEDERAL REGULATIONS; STATE
ASSESSMENT OF RISKS; RAILROAD COMPANY RESTRICTION OF
PETROLEUM TRANSPORT; AND UPDATE OF CITY INCIDENT RESPONSE
PLANS TO ADDRESS THE POTENTIAL SAFETY, ENVIRONMENTAL, AND
ECONOMIC IMPACTS OF PETROLEUM TRANSPORT BY RAIL.
WHEREAS, new technologies have resulted in the development of unprecedented amounts of both domestic
and foreign oil, natural gas, tar sands, bitumen, and other petroleum products and derivatives,
which will significantly increase the volume of petroleum and petroleum products moving by rail
through Oregon and Washington from the first dedicated train in 2012 to a possible volume of
nearly 800,000 barrels per day, if all proposed projects are built; and
WHEREAS, the volume of petroleum-by-rail moving through our region is expected to triple to over one
million barrels per week; and
WHEREAS, the primary source of the petroleum anticipated to be transported by rail through our region is
from the Bakken formation, which the U.S. Department of Transportation Pipeline and
Hazardous Materials Safety Administration has determined may be more flammable than
traditional heavy crude oil; and
WHEREAS, the rail lines that will carry this petroleum run through and by Edmonds' neighborhoods, parks,
business areas, ferry terminal, senior center and along our waterfront, marsh, and other natural
areas; and
WHEREAS, recent derailments, spills, and fires, such as the recent derailment and explosion in Casselton,
North Dakota, illustrate the potential catastrophic impacts which could occur to our community
and environment from the transport of petroleum by rail; and
WHEREAS, the transport of large volumes of fossil fuels such as petroleum is not compatible with the City of
Edmonds’ role as a regional and national leader in addressing climate change; and
WHEREAS, the City of Edmonds is deeply concerned about the threat to life, safety and the environment of
potential spills and fires from the transport of petroleum by rail;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDMONDS, AND THE
MAYOR CONCURRING, THAT:
Section 1: The City of Edmonds strongly urges Washington State to adopt legislation requiring
disclosure of the volumes, types of petroleum, petroleum products, and petroleum derivatives;
transportation routes; and the frequency and duration of transfers of petroleum, so that the state
and local communities can be fully informed of and plan for the risks posed by the transport of
petroleum by rail.
Section 2: The City of Edmonds strongly urges the U.S. Department of Transportation (DOT) to
increase federal tank car design and operation regulations for petroleum product shipments and
aggressively phase out older-model tank cars used to move flammable liquids that are not
retrofitted to meet new federal requirements.
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Section 3: The City of Edmonds strongly urges the Washington Department of Ecology and the
Military Department Emergency Management Division, in collaboration with the Washington
Department of Fish and Wildlife, the Coast Guard and local government emergency response
entities, to assess the impact to public safety, the environment, the economy, and traffic of
petroleum transport by rail through the region and the State of Washington.
Section 4: The City of Edmonds requests that the Governor of Washington, the Washington
Department of Ecology, the Washington State Energy Facility Site Evaluation Council, and any
other relevant state agencies refrain from permitting projects that would expand the capacity for
petroleum export out of the state or otherwise increase the number of trains carrying petroleum
through Washington communities until the cumulative environmental and safety impacts of
these projects are studied and addressed.
Section 5: The City of Edmonds requests that any railroad company that operates rail lines
adjacent to the Edmonds Senior Center, the Edmonds Marsh, the Edmonds/Kingston ferry
terminal, and the Edmonds waterfront consider restrictions on the shipment of petroleum
products along those routes until adequate study by relevant state, local, and federal
government agencies have determined that the transport of petroleum by rail meets established
public safety and environmental protection standards.
Section 6: The City Council requests that Fire District One and the Emergency Services
Coordination Agency (ESCA) to review and, if needed, update the incident response plans for
the increasing risk imposed by the transport of petroleum by rail.
RESOLVED this ____ day of ____, 20 ___.
APPROVED:
MAYOR, DAVID O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
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