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2014.05.20 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds SPECIAL MEETING MAY 20, 2014 6:30 P.M. - CALL TO ORDER 1.(30 Minutes)Executive Session regarding Property Acquisition per RCW 42.30.110(1)(b). REGULAR MEETING MAY 20, 2014 7:00 P.M. - CALL TO ORDER/FLAG SALUTE 2.(5 Minutes)Roll Call 3.(5 Minutes)Approval of Agenda 4.(5 Minutes)Approval of Consent Agenda Items A.AM-6869 Approval of City Council Meeting Minutes of May 6, 2014 B.AM-6873 Approval of claim checks #208502 through #208613 dated May 8, 2014 for $244,173.47 and claim checks #208614 through #208714 dated May 15, 2014 for $293,344.67. Approval of replacement payroll check #60957 for $1,941.98. C.AM-6865 Acknowledge receipt of a Claim for Damages from John Rouse ($319.74). D.AM-6832 WSLCB March and April 2014 Liquor License Renewals. E.AM-6856 2014 March Budgetary Financial Report F.AM-6868 Authorization for Mayor to Sign Special Event Contracts Packet Page 1 of 294 G.AM-6862 Adoption of Resolution thanking Thea Ocfemia for her service as a Student Representative on the Edmonds City Council. H.AM-6857 Authorization for Mayor to sign a Local Agency Agreement with KPG, P.S. for design of walkway improvements on 236th St. S.W. from SR104(Edmonds Way) to Madrona Elementary School. 5.(5 Minutes) AM-6863 Presentation of Resolution thanking Thea Ocfemia for her service as a Student Representative on the Edmonds City Council. 6.(5 Minutes) AM-6834 Proclamation declaring May "Puget Sound Starts Here Month". 7.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings 8.(10 Minutes) AM-6867 Authorize Mayor to sign Solarize Edmonds Project Memorandum of Understanding (MOU) 9.AM-6864 Veterans' Plaza Resolution 10.(10 Minutes) AM-6858 Report on final construction costs for the Main Street Lighting and Sidewalk Enhancements Project and acceptance of project. 11.(15 Minutes) AM-6860 Authorization for Mayor to sign a Professional Services Agreement with KPG, P.S. for design of walkway improvements to 238th St. S.W. from 100th Ave W to 104th Ave. W. 12.(10 Minutes) AM-6861 Report on bids opened May 8, 2014 for the Annual Sewer Replacement Project (Phase 2) and award of contract to Shoreline Construction in the amount of $1,778,836.26. 13.(20 Minutes) AM-6872 Discussion and potential action on appointments to the Citizens Economic Development Commission. 14.(10 Minutes) AM-6836 Continued discussion regarding cost to have the minutes of the Public Safety/Personnel and Parks, Planning, and Public Works taped and transcribed. 15.(15 Minutes) AM-6871 Open Public Meetings Act Training 16.(15 Minutes) AM-6870 Report on City Council Committee Meetings of May 13, 2014. 17.(5 Minutes)Mayor's Comments 18.(15 Minutes)Council Comments 19.Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i). 20.Reconvene in open session. Potential action as a result of meeting in executive session. ADJOURN Packet Page 2 of 294 ADJOURN Packet Page 3 of 294 AM-6869 4. A. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Approval of City Council Meeting Minutes of May 6, 2014 Recommendation Review and approve meeting minutes. Previous Council Action N/A Narrative The draft minutes are attached. Attachments 05-06-14 Draft Council Meeting minutes Form Review Form Started By: Scott Passey Started On: 05/15/2014 08:25 AM Final Approval Date: 05/15/2014 Packet Page 4 of 294 EDMONDS CITY COUNCIL DRAFT MINUTES May 6, 2014 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Diane Buckshnis, Council President Kristiana Johnson, Councilmember Lora Petso, Councilmember Strom Peterson, Councilmember Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Thomas Mesaros, Councilmember STAFF PRESENT Al Compaan, Police Chief Carrie Hite, Parks & Recreation Director Shane Hope, Development Services Director Jerry Shuster, Stormwater Eng. Program Mgr. Leif Bjorback, Building Official Rob English, City Engineer Renee McRae, Recreation Manager Jeff Taraday, City Attorney Scott Passey, City Clerk Sandy Chase, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION REGARDING COLLECTIVE BARGAINING PER RCW 42.30.140(4)(a) The executive session was cancelled. 2. INTERVIEW CANDIDATES FOR APPOINTMENT TO THE CITIZEN'S COMMISSION ON COMPENSATION OF ELECTED OFFICIALS At 6:00 p.m., the City Council met with Michael Meeks and Ellen Ernst, candidates for appointment to the Citizen’s Commission on Compensation of Elected Officials. The interviews took place in the Jury Meeting Room, located in the Public Safety Complex. All City Councilmembers were present for the interviews. 3. INTERVIEW CANDIDATES FOR APPOINTMENT TO THE PLANNING BOARD At 6:41 p.m., the City Council interviewed candidates, Carreen Nordling Rubenkonig and Daniel Robles, for appointment to the Planning Board. The interviews took place in the Jury Meeting Room, located in the Public Safety Complex. All City Councilmembers were present for the interviews. Mayor Earling reconvened the regular City Council meeting at 7:00 p.m. and led the flag salute. 4. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 5. APPROVAL OF AGENDA Packet Page 5 of 294 COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 6. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Petso requested Item F be removed from the Consent Agenda and Councilmember Bloom requested A be removed. ITEM A: APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 22, 2014 Councilmember Bloom requested the following amendment to the minutes: • Page 10, 4th paragraph, first sentence, change WSDOT to Department of Ecology. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO APPROVE ITEM A AS AMENDED. MOTION CARRIED UNANIMOUSLY. ITEM F: CONFIRMATION OF MAYOR EARLING'S RECOMMENDED APPOINTMENTS TO THE PLANNING BOARD Councilmember Petso read from the code, Although the City of Edmonds is not divided into political or geographic wards, it is the intent of this section that said board membership shall maintain a reasonable balance in geographic distribution throughout the City of Edmonds. She explained she will vote against the confirmation due to code provision, not with the intent to embarrass the applicants or Councilmember who vote to confirm the applicants. If the Council confirms the 2 applicants, 3 of the 8 Planning Board Members will reside north of Perrinville, a fairly small section of the City, no Planning Board Members will live south of 220th, a fairly significant portion of the City and no Planning Board Members will live west of 9th Avenue, a significant portion of the City. She suggested in the future seeking Planning Board applicants from areas of the City that are current under-represented. Councilmember Johnson thanked the outgoing members of Planning Board who live in these geographic areas, John Reed and Kevin Clark, for their contribution to the Planning Board. She expressed support for Mayor Earling’s recommendation to appoint the two applicants. Council President Buckshnis asked City Attorney Jeff Taraday to comment on his interpretation of the code. Mr. Taraday agreed the code reads as Councilmember Petso indicated; the problem with the phrase “shall maintain a reasonable balance of geographic distribution throughout the City of Edmonds,” is it does not specify exactly what that means so reasonable minds can differ over the interpretation. The Mayor’s appointment gives him the discretion to make a determination regarding what he thinks a reasonable balance means and, in the confirmation process, the Council can make its own determination. Council President Buckshnis relayed her support for the confirmation of the two applicants, finding them both extremely qualified. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE AGENDA ITEM F, CONFIRMATION OF THE APPOINTMENT OF CARREEN NORDLING RUBENKONIG AND DANIEL ROBLES TO THE PLANNING BOARD. MOTION CARRIED (6-1), COUNCILMEMBER PETSO VOTING NO. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: Packet Page 6 of 294 B. APPROVAL OF CLAIM CHECKS #208308 THROUGH #208395 (REPLACEMENT CHECKS #208317 $66.63 & #208361 $18,971.43) DATED APRIL 24, 2014 FOR $463,601.17 AND CLAIM CHECKS #208396 THROUGH #208501 DATED MAY 1, 2014 FOR $271,097.24. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #60933 THROUGH #60947 FOR $459,018.98, BENEFIT CHECKS #60948 THROUGH #60956 AND WIRE PAYMENTS OF $394,444.68 FOR THE PERIOD APRIL 16, 2014 THROUGH APRIL 30, 2014 C. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM SHELDON SOULE ($690,000.00), RICKI ANDREWS ($494.12), AND LIM DAVIDSON ($350.00) D. AUTHORIZATION FOR THE COUNCIL PRESIDENT TO SIGN A TEMPORARY EMPLOYMENT AGREEMENT (EXECUTIVE ASSISTANT TO THE CITY COUNCIL) E. CITIZENS' COMMISSION 2014-APPOINTMENT OF MICHAEL MEEKS & ELLEN ERNST TO THE COMMSSION 7. SWEARING IN CEREMONY FOR NEWLY PROMOTED ASSISTANT POLICE CHIEF Police Chief Al Compaan commented an oath is an important public recognition of personal achievement and a personal pledge to the highest legal, ethical and professional standards critical to the law enforcement mission. He described Assistant Chief Anderson’s background; he joined the Edmonds Police Department on March 16, 1989 and has performed the majority of assignments available in the department. In addition to serving as a patrol officer and patrol sergeant, he has been a proac officer, K-9 handler, major crimes detective, SWAT team member and public information officer where he was the face of the Edmonds Police Department. For the past seven years, Assistant Chief Anderson has served as the department’s professional standards sergeant where he is responsible for interviewing new hire candidates, maintaining the civil service eligibility list, overseeing background investigations and department training, maintaining the policy manual and conducting department internal affairs investigations. He also served as the department’s accreditation manager, guiding the department to two accreditations from the Washington Association of Sheriffs and Police Chiefs in 2009 and 2013. Due to his impressive preparation for the accreditation, he also became involved with State Sheriffs and Police Chiefs program, serving on the accreditation commission and the accreditation committee and volunteering as an onsite assessor in departments throughout Washington and developing the accreditation mentor program. His experience in so many aspects of the department’s operations has prepared him well for the position of Assistant Chief. Chief Compaan recognized Assistant Chief Anderson’s wife Lea, daughter Reagan and son Colton. Assistant Chief Anderson thanked his family and friends as well as past and present coworkers who were in attendance. He thanked his wife Lea for her support throughout his career and his daughter Reagan and son Colton. He recognized guests in the audience including his in-laws Bo and Laura, retired Assistant Chief Wean, retired Police Officer Debbie Smith and retired Fire Department Mike Smith, retired Sergeant Mike Drinkwine, retired Officer Bill Nelson, retired Officer Martin Speckmaier, Carolyn Pedersen, Phil Assink, and Steve Perry. Chief Compaan administered the oath of office to Assistant Chief Anderson and pinned his badge. Chief Compaan presented Assistant Chief Anderson a framed Certificate of Promotion. Assistant Chief Anderson expressed his appreciation for everyone who came to share tonight with him. He thanked Chief Compaan for his confidence in him, the members of the Police Department who have and continue to make it an exceptional place to work, and the Council for funding and making restoration Packet Page 7 of 294 of this position a priority. Chief Compaan invited the audience to a reception in the Police Training Room. 8. PROCLAMATION RECOGNIZING NATIONAL LAW ENFORCEMENT MEMORIAL WEEK Mayor Earling read a proclamation designating May 11-17, 2014 as Police Week in the City of Edmonds. He presented the proclamation to Chief Compaan. Mayor Earling declared a brief recess. 9. KIDS TO PARKS DAY 2014 PROCLAMATION Mayor Earling read a proclamation regarding Kids to Parks Day and urging residents to make time May 17, 2014 to take children in their lives to a park and to the Edmonds Health and Fitness Expo. He presented the proclamation to a group of children in the audience. Parks and Recreation Director Carrie Hite introduced the people behind the Health and Fitness Expo, Jenny Hershey and Jenny McLaulan, Edmonds School District and Recreation Manager Renee McRae. Ms. Hite explained similar to the police department, parks also save lives. Local parks create interests and habits that last a lifetime. Parks allow children to learn that it can be fun to be physically active through organized sports, programming and playing. Those habits are more likely to stay with them into adulthood, preventing sedentary lifestyles and chronic health issues. Studies show there is much higher use of parks when they are clean, safe, well maintained and close to where people live. When meaningful programming is added, like the Health and Fitness Expo, the percentage of use increases. In these fiscally challenging times when jobs and disposable income are scarce, it is even more essential to create, maintain and program local parks. She thanked the children for coming tonight and encouraged them to enjoy the City’s parks. She invited the public to the Health and Fitness Expo on May 17. 10. EDMONDS CEMETERY BOARD UPDATE ON MEMORIAL DAY PROGRAM Dale Hoggins, Edmonds Cemetery Board, on behalf of the Cemetery Board and Chair Melissa Johnson, he invited the public to the 32nd annual Memorial Day program on May 26 at 11:00 a.m. The program remembers and honors the memory of those who died while serving our country. He relayed Army Private First Class Bowe Bergdahl from Idaho has been a POW of the Taliban since 2009. He expressed thanks for the return of the remains of MIA US Air Force Captain Ferguson, Lakewood who was shot down over Laos in 1969. June 6, 2014 is the 70st anniversary of D-Day 1944. This era is the theme of this year’s program. The war memorial located in front of the Edmonds Memorial Museum lists 11 Snohomish County casualties and MIAs from 1941 to 1945 in the Atlantic, Mediterranean and European theaters. In addition, 2015 will be the 70th anniversary of V-J Day which will be the theme of next year’s program. Guests this year include Fred Detrick and his wife Nancy, a member of 508th Parachute and Infantry Regiment. He invited those interested in history, the cemetery, and stories about those who are buried in the cemetery to apply for the Cemetery Board. He advised the Walk Back in Time will recognize remarkable women and the Veterans Day event will recognize Civil War veterans. Councilmember Fraley-Monillas commented she has attended this event for the last six years and found it a great way to support those who have supported the City and to understand the meaning of Memorial Day. She thanked the Cemetery Board for putting on this program. 11. AUDIENCE COMMENTS Packet Page 8 of 294 Mark Horn, Edmonds, expressed his appreciation for the Edmonds Police Department. A resident of the Seaview area, he referred to a development under consideration in the area. He remarked the City was lucky to have a great deal of greenery. The green movement comes largely from urban areas where there is not as much greenery; his family moved from Seattle to Edmonds largely due to the greenery. He urged the Council to consider this and not develop the corner at 80th/184th. Dwayne Farman, Edmonds, a resident in the Seaview area, commented after attending a Climate Change Committee at the Senior Center, he was determined to save the trees at Angler’s Crossing in the Perrinville Creek Watershed. He recalled a tree survey done in 2011 by the McNaughton Group that recorded 512 trees that exceeded 6 inches in diameter, mostly Douglas Fir, Maple and Alder including some Douglas Fir that were 4-feet in diameter. He commented on the importance of trees in absorbing carbon dioxide, the primary greenhouse gas. A single mature tree can absorb up to 48 pounds of CO2 a year; an acre can absorb an amount equivalent to what is produced by driving a car 26,000 miles. Replacing the forest with 24-25 homes would reduce CO2 absorption by the trees and the new homes would increase CO2 emissions. He cited other reasons for preserving the property including its importance to the Perrinville Creek Watershed and control of stormwater runoff and for conservation, natural hydrology and wildlife habitat. He relayed the homeowners group’s request that the City make a concerted effort to save the woods by acquiring the property with the help of outside financial resources or amend the contract rezone to return the zoning to R-12. Kurt Griener, Edmonds, reiterated the request he made to the Council on April 15 to reopen staff’s study of the establishment of a quiet zone. To the concern expressed about the lack of safety in a quiet zone, he explained new regulations require the safety be the same or better and quiet zones must be approved by the Federal Railway Administration (FRA). There are 591 quiet zones in the United States, 8 in Washington. On April 15 a member of the public spoke against his recommendation due to the number of people who trespass on the railroad tracks. He pointed out, 1) the quiet zone would only be for crossings not all the tracks, 2) the FRA must approve quiet zones, 3) no system is foolproof and accidents may still occur but no more than before, 4) people have responsibility for their own safety, and 5) a quiet zone does not preclude trains from blowing their whistle if someone is on the tracks. The cost to establish a quiet zone in Vancouver where there are 3 crossings was approximately $800,000. This can be funded by the City or all or part by a Local Improvement District (LID). Vancouver’s quiet zone was paid for with an LID. Bill Rankin, Edmonds, a resident of Seaview, referred to the property for sale at 7704 Olympic View Drive that is associated with the Angler’s Crossing development. The online description of the property is 4 tax parcels, most of the work is already done for a 27-lot plat approved in 1997, all the soil studies and other studies are done. He pointed out this was in conflict with the City’s 2012 Comprehensive Plan. He relayed the community is very interested in working with the City to find an environmentally sound and safe use for the property. This property is 10 blocks away from the North Edmonds Landslide Hazard Area and has the same soils and elevation and similar slopes. Rowena Miller, Edmonds, referred to an email she sent to Councilmembers regarding Perrinville Angler’s Crossing. She referred to a recent Sustainable Edmonds meeting she attended and envisioned the Council was interested in reducing Edmonds’ contribution to climate change problems. She urged the Council to help the community save the Perrinville Angler’s Crossing from development. Tree retention means cleaner air; cleaner water entering Perrinville Creek and Puget Sound; it saves birds, wildlife and wetlands and watersheds; and improves everyone’s quality of life. She expressed her appreciation for the Council’s vote to retain the City-owned portion of the property and urged the Council to use the City’s resources and staff expertise to find a way retain this woodland as a wildlife refuge. Packet Page 9 of 294 Alvin Rutledge, Edmonds, announced the 4th annual car show at Top Foods on July 12. Roger Hertrich, Edmonds, requested Councilmember Johnson provide the goals for the $150,000 transportation study. He recalled when the treatment plant was constructed, the City’s engineer provided a report to the Council every two weeks on the project including cost overruns. He suggested that procedure be instituted for other large projects. He expressed concern that agreements on the Consent Agenda did not include costs. Stephen Clifton, Edmonds, referred to Councilmember Petso’s appointment on April 22, 2014 of a Seattle resident to the City’s Economic Development Commission (EDC), expressing concern this was done without consulting the Council to determine whether they supported the appointment of non- Edmonds residents to the EDC. He was instrumental in the formation of the EDC and staffed the EDC for nearly five years and recalled the intent of the ordinance creating the EDC was to appoint residents of Edmonds. Resolution 1198 called for the creation of an ordinance forming a Citizens Economic Development Commission. Ordinance 3735, approved June 2, 2009, states it is in the public interest to establish an EDC in order to take advantage of the large number of highly qualified citizens who are interested in serving their community. The term “their” was and is intended to mean a resident of Edmonds. Councilmember Petso’s appointment of a non-resident effectively denied a resident the privilege of serving on the EDC. During the nearly five years of the EDC’s existence, there has been no shortage of applications from interested citizens wanting to serve; six applications were submitted recently by Edmonds residents for the Council’s consideration in filling current vacancies on the EDC. If each Councilmember and the Mayor did what Councilmember Petso did, it is possible the EDC could consist of a majority of non-Edmonds residents. He referred to Councilmember Petso’s objection earlier in the meeting to confirming Planning Board Members based on maintaining a reasonable geographical distribution, pointing out when appointing a EDC member, she choose someone living 15 miles south. He requested the Council direct the City Attorney to draft an ordinance to amend ECC 10.75.010.A to require citizens serving on the EDC be Edmonds residents. Ron Wambolt, Edmonds, relayed he was also shocked by Councilmember Petso’s appointment. The extended agenda indicates a Council committee will discuss this issue next week; he hoped they would deliberate on the amendment Mr. Clifton suggested. As a Councilmember when the EDC was formed in 2009, he assured the intent was for it to be comprised of Edmonds citizens. The Planning Board, Architectural Design Board and Historic Preservation Commissions have provisions for members who live outside of Edmonds; they are no such provisions in the ordinance that established the Citizens Economic Development Commission. He summarized it was insulting to Edmonds citizens for Councilmember Petso to appoint someone who lived outside the City. He expressed support for an amendment that clarified the members of the EDC must be resident of Edmonds. 12. UPDATE ON THE NORTH EDMONDS EARTH SUBSIDENCE AND LANDSLIDE HAZARD AREA (ESLHA) Stormwater Engineering Program Manager Jerry Shuster explained given the tragic events in Oso, landslides are on everyone’s minds. There are several areas in Edmonds with steep slopes and potential landslides. One area is known as the North ESLHA. He displayed a lidar map of the ESLHA, explaining it is located at the north end of Edmonds, approximately 52 acres, 2/3 mile long and 1/8 mile wide. Steve Wright, Principal Geotechnical Engineer, Landau Associates, displayed a geological cross- section of a typical Puget Sound bluff and described the geologic conditions that can lead to landslides. He displayed a map of Puget Sound landslide prone areas and explained: • Landslides within the Puget Sound region are fairly common • Typically along waterfront bluffs Packet Page 10 of 294 • Typically preceded by periods of extended heavy rainfall • Can range from minor slumps to catastrophic events (e.g. Oso landslide) He displayed the lidar map of the ESLHA, explaining the southern limit is 164th and the northern limit is approximately where 75th Place turns east. He displayed photographs of historic landslides in the ESLHA: • 1947 o 800 – 2400 feet wide and extending 1000 feet beyond the shoreline • 1955-56 o 2 homes destroyed and many others damaged He commented on the history of ESLHA in the 1960s and 1970s: • Western portion of ESLHA annexed by City in 1963 • Eastern portion of ESLHA annexed by City in 1976 • Building moratorium imposed in 1979 (Resolution 428) • Geotechnical study of area authorized after building moratorium • Detailed analysis of ESLHA • Feasibility of minimizing landslide hazards He provided history of the ESLHA in the 1980s: • LID 210 established in early 1980s • Sanitary sewers and drainage systems constructed in mid-1980s o Public health benefit o Slope stability improvement • City staff have been monitoring groundwater levels within the ESLHA since 1980 o Groundwater levels dropped 3 feet following LID improvements o Groundwater levels have remained relatively constant • Building moratorium lifted in 1984 • Ordinance passed in 1988 outlining requirements for development within ESLHA He reviewed measures the City has taken to reduce landslide risks: • A drainage and sewer system has been installed and is being maintained (lowered water table and increased stability) • City has rigorous permitting process o Specific geotechnical investigation requirements for development o Designs must mitigate the risk for damage due to landsliding o Third party peer review process o Signing of hold harmless agreements by developers, engineers, geotechnical engineers and homeowners o Acknowledgement by owner that the risk of landsliding within the ESLHA is greater than other parts of Edmonds He described measures the City is taking to monitor conditions: • Long history of weekly site visits to inspect the condition of the drainage system • Monitoring and plotting groundwater levels on a period basis (5 times/year) • Engaging Landau Associates to review groundwater data and maintain groundwater monitoring wells as needed Mr. Wright provided a plot of groundwater levels from a series of monitoring wells within the neighborhood over a 4 year period, 2010-2014. The most recent data from the end of March, the wettest Packet Page 11 of 294 March on record, indicates the water levels are not any higher than historic levels, indicating the existing drainage system has enough capacity. He described similarities between ESLHA vs. Oso • Water and groundwater seepage are a triggering factor • Both areas have experienced landsliding for thousands of years • Both areas are still active slide areas • Both areas will experience slope movement in the future • Slope stability in both areas can be affected by human factors Mr. Wright described differences between ESLHA vs. Oso • No river at the toe of the ESLHA to remove the toe of the slope • No logging or extensive land clearing activities within ELSHA • Oso Slide Complex does not have a drainage system • Slope heights are very different (650 feet vs. 300 to 400 feet) • Loose deposits (Oso) vs. dense deposits (ESLHA) • Historic slides near Oso are much larger in scale compared to ESLHA He displayed a lidar image of Oso and other historic landslides and identified the Oso landslide which was a mile in width and a mile deep. He also displayed a lidar image of the ESLHA. Mr. Wright summarized: • The ESLHA is an active slide area • Continued ground movements within the ESLHA should be expected in the future • Recent groundwater level measurements do not suggest a dramatic rise in the water table due to recent heavy rainfall • City staff proactively monitoring conditions within ESLHA • The City’s development code requires owners and designers to understand and acknowledge the landslide risks prior to development • New structures must be designed to mitigate landslide risks Council President Buckshnis asked if this was only slide area documented in Edmonds. Mr. Wright answered this is one, probably the largest, but there are other landslide areas in Edmonds. Council President Buckshnis referred to an email from a citizen in the Pt. Edwards area where some slide activity has occurred, possibly due to tree removal. She asked whether staff planned to review any other areas. Mr. Shuster answered there are no plans at this time. He will discuss the email with Mr. Williams when he returns from vacation. Councilmember Bloom commented on other factors that adversely affect slide areas such as placing fill at the top of a slope. She referred to Haines Wharf Park, recalling one of things that escalated the cost was removal of unsuitable soils and asked what that meant. Mr. Wright answered he did not have enough information regarding the details of that project to comment on why the soils were unsuitable. He speculated they could be organic rich or that the density of the soil was not suitable. City Engineer Rob English responded the organics within the soil material made it unsuitable. As a result a lot of materials that was planned to be used on site had to be excavated and removed and new material brought in. Councilmember Bloom asked whether the removed soil was similar to what Mr. Wright described in the cross-section of a landslide area. Mr. Wright explained in an undisturbed state, the soil is dense and strong; once it moves and slides, it becomes loose and saturated. The soil at the bottom of a slope can be unsuitable in terms of its ability to support structures. Packet Page 12 of 294 Councilmember Bloom observed the ESLHA has requirements for property owners before development occurs. She asked whether other landslide areas had the same requirements. Mr. Wright answered the ordinance only applies to the ESLHA. Building Official Leif Bjorback explained the presentation focused on ESLHA. The development code addresses other steep slopes similarly to the ordinance established for the ESLHA although the requirements for development are not quite as stringent as the ordinance for the ESLHA. Councilmember Bloom commented the Critical Areas Ordinance speaks to the preservation of trees due to their assistance with slope stability. Mr. Bjorback answered the ESLHA ordinance is very specific with regard to providing information about the impacts of vegetation removal and alteration. Councilmember Bloom asked whether the lots in that area are zoned larger to allow for setback from steep slopes. Mr. Bjorback answered some lots are larger than the average in the City but there are also a lot of smaller lots. Councilmember Mesaros asked about a percentage of developed and undeveloped land in the ESLHA. Mr. Shuster advised that calculation had not been done but he could provide it. 13. APPROVAL OF AMENDMENT TO ALLIANCE FOR HOUSING AFFORDABILITY INTERLOCAL AGREEMENT Development Services Director Shane Hope explained housing has many issues: • Types and choices to meet diverse needs • Adequacy and safety • Energy efficiency • Proximity to jobs and services • Affordability She explained affordable housing is more than a structure: • Housing is affordable if a household can live in it without sacrificing food, health care, and other essentials • Housing cost-burdened – household earning less than the median area income and paying more than 30% of their income on housing (SCT and national standard) She explained many whose work serves us or our children cannot afford to live near those workplaces. For example: • A teacher with 3 kids earns $41,000/year • Average rent of 3 bedroom apartment where she teaches: $1,395 • To afford that rent, she needs to make $53,240 Ms. Hope provided background on the Alliance for Housing Affordability (AHA) • New name for Interjurisdictional Housing Coordinator program • Effort arose from Snohomish County Tomorrow to which Edmonds belongs – to expand information and opportunity for attainable or affordable housing, consistent with local needs, in manner that would leverage coordination among jurisdiction in Snohomish County • 2009 feasibility study for SCT o ARCH model o 2011 Memorandum of Understanding for Edmonds to work with other jurisdictions on crafting program o Committee work 2011-13 • Program concept o Cities and county to coordinate and share technical assistance and information on housing issues by sharing one full-time staff person (similar to ARCH) Packet Page 13 of 294 o Key focus over next 18 months to help jurisdictions prepare for major Comprehensive Plan and regulations update that is coming due – especially Housing Chapter of Comprehensive Plan She described the Interlocal Agreement: • Prepared for participating jurisdictions, agencies (2 year commitment) • Approved by Edmonds City Council late summer 2013 and signed by Mayor • 12 jurisdictions plus HASC originally signed on o Edmonds, Everett, Granite Falls, Housing Authority of Snohomish County (HASC), Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Mukilteo, Snohomish, Snohomish County and Woodway. • Roles per Interlocal Agreement o One shared staff specialist  Selected by a committee of AHA in late 2013  Officially employed by and housed at AHA current Administrative Agency (HASC) which provides office space, computer, phone, etc.  Receives direction from AHA Board • Mountlake Terrace is fiscal agency o Carries out basic fiscal duties such as keeping AHA Funds in account and providing payroll to AHA staff specialist • Joint Board o Comprised of elected official from each participating jurisdiction, with limited support from jurisdiction’s staff o Council President Buckshnis represents Edmonds on AHA Board with support from Development Services Director Ms. Hope described funding of AHA: • Program’s main cost is one staff person with local government housing expertise • Gates foundation provided $500,000 in start-up funds o Through no guaranteed, amount may be renewed next year if program is moving forward • Each participating jurisdiction also contributes proportional share based on population, toward operating program o Edmonds’ share for 2013 was $2,385; it will be $2,457 in 2014 (needs City budget amendment) Ms. Hope described what is happening now: • AHA Board continues to meet • Delivery of draft Affordable Housing Profile for Edmonds late June • After finalization Affordable Housing Profile information will be presented to Planning Board and City Council • Continued work by AHA staff to complete housing profiles for all participating jurisdictions and follow up on other housing issues She described the current issue: • Arlington, not original member, wants to join o Current ILA does not cover new members o To include Arlington ILA must be amended • ILA Amendment has been drafted to include Arlington o No other changes o Edmonds and other jurisdictions asked to approve amendment Packet Page 14 of 294 Councilmember Mesaros asked if all the member jurisdictions have to approve the amendment or only a majority. Ms. Hope answered all the jurisdictions must approve the amendment. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO AUTHORIZE THE MAYOR TO SIGN THE AMENDMENT TO ALLIANCE FOR HOUSING AFFORDABILITY INTERLOCAL AGREEMENT. Councilmember Mesaros asked the impact to Edmonds of the AHA. Ms. Hope answered there has not been much impact yet because it is just beginning. The impact over the next year will be better data regarding housing. MOTION CARRIED UNANIMOUSLY. Mayor Earling declared a brief recess. 14. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH THE BLUELINE GROUP FOR CAPITAL PROJECTS CONSTRUCTION MANAGEMENT, ENGINEERING & INSPECTION SERVICES City Engineer Rob English displayed a chart of the capital workload 2008-2014, explaining the final amount of capital projects in 2013 was $9.8 million, the City’s biggest year in the last 5 years. Plans are to do $15-16 million in capital projects in 2014, a 60% increase. When the capital workload chart was presented in fall 2013, staff estimated approximately $19 million in capital projects; some projects are not going to construction in 2014 as originally planned including the 220th corridor project (in right-of-way acquisition phase) and the 236th and 238th walkway projects (in design phase). Mr. English explained one capital project manager position was added in 2013 and another position was added in 2014. The 2013 position, while an additional FTE, was not a net increase because from 2008 when development workload decreased to 2012, an existing staff member assigned to development review was used for capital project management. Once development review increased, that position returned to development review and a project manager position was added in 2013. The position added to the 2014 budget has not yet been filled. Staff is actively recruiting to fill the position but a candidate with the necessary qualifications and experience has not been identified. He explained one of the ways to manage workloads is hiring consultants to manage peaks and when existing staff does not have the necessary expertise. For example, when right-of-way acquisitions are made with federal funds, a private firm certified in right-of-way acquisition is hired. In the proposed contract, Blueline Group would be hired to provide construction management services that include inspection, contract administration for two construction contracts, the sewer main replacement and 2014 the water main replacement project. Mr. English highlighted construction management services that Blueline Group will provide: • Field inspection • Tracking field quantities • Pay estimates • RFIs • Submittals • Monitoring schedule • Coordinate material testing • Respond to citizens • Change order documentation Packet Page 15 of 294 • Project documentation • Project close out Mr. English reviewed 2014 Utility Projects: • Sewermain replacement (Phase 1) o $1.53 million – construction budget o $184,000 – construction management o Begin construction May 2014 o 1,800 lineal feet of new sewer main o 1,000 lineal feet of new watermain • 2014 watermain replacement o $1.71 million – construction budget o $135,000 – construction management o Begin construction July 2014 o 6,400 lineal feet of new watermain He explained the project budget includes funds for construction management. He reviewed the budget for construction management, explaining Blueline’s services and material testing will be paid from that budget: Project Budget Sewermain Phase 1 $184,000 2014 watermain replacement $135,000 Total $319,000 Mr. English reviewed other 2014 projects: • Sewer main replacement (Phase 2) o $2.5 million – construction budget o Begin construction July/July 2014 o 4,500 lineal feet of new sewermain o 1,100 lineal feet of new watermain • Stormwater projects o Public Works Decant Facility Upgrade o 4th Ave Stormwater improvements o 238th stormwater phase I improvements Mr. English summarized: • Construction of City facilities should be properly inspected with required documentation to determine compliance with City specifications • Consultants are needed to support staff • Project budgets will pay for services • Expect additional supplements or contracts as more projects are awarded Councilmember Petso commented the Council packet did not include the other bids. She asked whether the City accepted the lowest bid. Mr. English answered consultants are selected based on qualifications and experience. Staff followed the City’s consultant selection policy, issuing a Request for Qualifications (RFQ) and received Statements of Qualification, a consultant selection panel evaluated the qualifications and experience and selected Blueline. A priority list of two firms was also established in the event additional services were needed that Blueline could not provide. Councilmember Petso asked whether these were routine water and sewer replacement projects. Mr. English answered yes for the sewermain Phase 1 and the 2014 watermain replacement projects. Some of Packet Page 16 of 294 the other projects are not routine, specifically the stormwater project. Councilmember Petso relayed her understanding that staff may be stretched tight for engineering but asked whether the City’s crew could do general oversight. Mr. English explained there are project manager functions that require a project manager for every project and there are duties that can be delegated or assigned to a consultant. Staff likes to retain the interface with the contractor and limit interaction between the consultant and the contractor. There is always a City project manager; the workload dictates how much work that project manager can do. For these two projects, a majority of the inspection will be done by Blueline. For Phase 2, it is hoped the in-house project manager can provide more inspection services thereby reducing the need to amend the Blueline contract for them to provide inspection. Councilmember Petso asked whether the City had public works crew that could do some of these functions. Mr. English answered public works operation and maintenance crews are tasked with ongoing maintenance of the City’s sewer, water and storm systems; if those crews are taken from those tasks, ongoing maintenance would not be done and there is also potential for union issues. Councilmember Petso referred to the potential supplement to the Blueline contract, asking whether that had to be offered to all the respondents to the RFQ or only to Blueline. Mr. English answered it could be offered only to Blueline. He acknowledged it is difficult to scope the project due to the number of variables such as speed and effort of the contractor. The budget is for $170,000 or .65 FTE; if there is a need for more services, staff will return to Council. Councilmember Bloom explained she asked for this to be presented to Council due to her concern with allocating funds in the budget to hire a project manager to reduce consultant costs. In reviewing the contract, she became concerned with the hourly fees charged by Blueline. Comparing Blueline’s hourly rates to the contract recently approved with David Evans for the Five Corners, she found David Evans’s rates significant lower, in some cases 1/3 less. For example, Blueline’s rate for an administrative assistant is $70/hour compared to $27/hour for David Evans. Blueline’s rate for a project manager is $150/hour compared to $57/hour for David Evans. She observed in the next agenda item, KPG’s rates are consistent with David Evans or slightly higher. Mr. English explained the rates presented in Blueline’s scope are loaded rates, the direct hourly rate plus overhead plus profit. The rate in the KPG contract is the direct hourly rate. For a straight comparison, a multiplier of 2.7 is applied to the direct hourly rate to reach the loaded rate. The same is true with the David Evans contract. Councilmember Bloom asked why it was written that way in the contract; for example the hourly rate for a project manager in Blueline’s contract is listed as $150 and $57 for David Evans. Mr. English reiterated the 2.7 multiplier takes the $57/hour up to a loaded rate of approximately $150 which is comparable to the Blueline contract. The Blueline contract is a federal contract which requires the fees be separated. Councilmember Mesaros how many project manager consultants the City is currently working with. Mr. English answered several including WHPacific for construction management on Five Corners. He noted construction management contracts provide different services; the Blueline contract is primarily for an inspector and contract administration to support the City project manager with items such as pay estimates, change orders, documentation, etc. Councilmember Mesaros pointed out it was always the plan to hire a consultant. Mr. English agreed. Councilmember Mesaros asked whether a consultant would be required if the fourth project manager position was filled. Mr. English answered yes but likely a reduced amount. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO AUTHORIZE THE MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH THE BLUELINE GROUP FOR CAPITAL PROJECTS CONSTRUCTION MANAGEMENT, ENGINEERING & INSPECTION SERVICES. Packet Page 17 of 294 Councilmember Bloom did not support the motion due to her concern with the cost and the potential increased cost in the future. Councilmember Petso did not support the motion, expressing concern the Council budgeted for a project manager and because that position has not been filled, an expensive contract is required for inspection services. Councilmember Peterson expressed his support for the motion, noting the complexity of government contracts. He recognized staff was trying to fill the project manager position but in the meantime there are water, sewer and stormwater projects that need to be done. He acknowledged the situation is not ideal but it was important to move these projects forward. MOTION CARRIED (5-2), COUNCILMEMBERS PETSO AND BLOOM VOTING NO. 15. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH KPG, P.S. FOR DESIGN OF WALKWAY IMPROVEMENTS ON 15TH ST. S.W. FROM SR104(EDMONDS WAY) TO 8TH AVE. S. City Engineer Rob English explained this is a proposed contract with KPG to design a walkway on 15th Street SW between SR104 and Main Street. In 2013 the City received a $374,000 Safe Routes to Schools grant to build 600 feet of new sidewalk. This follows construction of a sidewalk constructed on 226th Street, south of SR104 to provide connectivity to Sherwood Elementary. He described the consultant selection process; a Request for Qualifications (RFQ) was issued in accordance with the consultant selection policy. Statements of Qualification were received from several firms; the consultant selection panel selected KPG based on their experience and qualifications. The original intent was to have one contract for the 15th Street SW and the 236th and 238th walkways. For several reasons including that 236th is a federal grant, a decision was made to separate the scope and fee into 3 separate contracts. The design fee is $61,000 with a management reserve of $2,900. This is within the Mayor’s authority but staff wanted to present it to Council. The scope of work for the 236th walkway and 238th walkway are being finalized and the contracts will be presented to the Parks, Planning & Public Works Committee next week. For Councilmember Petso, Mr. English explained the difference between this agenda item and the previous agenda item is this contract is related to design; the contract in the previous agenda item was related to inspection, engineering and construction management activities. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO AUTHORIZE MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH KPG, P.S. FOR DESIGN OF WALKWAY IMPROVEMENTS ON 15TH ST. S.W. FROM SR104 (EDMONDS WAY) TO 8TH AVE. S. MOTION CARRIED UNANIMOUSLY. 16. COUNCIL VISION PLANNING FOR 2014 Council President Buckshnis explained this is a continuation of the brainstorming and vision planning done at the Council retreat. Her intent is to summarize the items and continue discussion at the May 27 work session. She reviewed items from Vision Planning at the 2014 Council Retreat: • Highway 99 o Flexible zoning o Development agreements o Connections to transit Packet Page 18 of 294 o Parking o Use and mix of use o Affordable housing • Development Agreements • Affordable housing • Long term predictable funding for street preservation • Mechanisms for historic preservation of downtown BD1-BD5 o Main Street program o TDRs • Construction Noise Ordinance • Business Incentives • Economic Development • Review Comprehensive Plan provisions for waterfront area • Rain garden program o Incentive funding from stormwater utility • Westgate and Five Corners • Comprehensive Plan Update • Solar projects (public and private) • Year-round market • Legislative/policy support of recycling program • Public safety (5-7 years) o Need for regional jail o Rebuild/replace countywide communication systems (SERS) by 2020 • Local versus regional municipal court • Public Defender contract 2015 and beyond • Stormwater funding • Single topic retreat • Transportation conflicts on waterfront • Fire District 1 contract She explained each Councilmember put dots by the items to identify their priorities. The top six goals identified via that exercise are: • Highway 99 (has been sent to the Planning Board) • Affordable Housing – Interlocal Agreement with Alliance for Housing Affordability • Long term transportation funding • Historic preservation in the BD1-BD5 zones • Economic development • Year-round summer market She asked the Council whether these were still their top six goals, how can the goals be achieved and how administration can assist the Council. Councilmember Mesaros suggested referring this discussion to a retreat where the Council can affirm that these are the six top priorities or reconsider the list. Council President Buckshnis explained that was the intent at the work session at the end of May due to the difficulty of scheduling retreats. Councilmember Fraley-Monillas suggested if these are the top six topics, each one could require a separate meeting to discuss how to achieve it. For example, the goal of affordable housing is not achieved via the interlocal agreement. Similarly, referring Highway 99 to the Planning Board does not achieve that goal. Reviewing each one will take time at either a retreat or a dedicated meeting. Packet Page 19 of 294 Councilmember Petso asked why only six top goals were selected, noting the list did not include some issues such as a quiet zone. Council President Buckshnis explained these six received the most dots. She suggested considering one item at each work session. Councilmember Mesaros agreed any list of goals needed to be dynamic enough to include current needs. This could be a starting point and other items could be added as they arise. Councilmember Peterson agreed with discussing at the next work session whether these are the top six and then discussing one topic at each subsequent work session such as establishing priorities and/or next steps for each item. Councilmember Bloom suggested having Jim Reid facilitate this discussion at the retreat on May 21. Council President Buckshnis responded that would require changing Mr. Reid’s scope of work to include assisting the Council with goal setting rather than communication. Councilmember Bloom responded Mr. Reid’s work with the Council is about communication and determining goals. Councilmember Peterson commented when the Council committee developed the contract with Mr. Reid, it did not include discussion of goals. He preferred to continue the existing process with Mr. Reid, fearing the addition of elements in the middle of the process would alter the focus. Councilmember Fraley-Monillas suggested asking Mr. Reid if this would be an opportunity for a workshop scenario on communication, process and reaching consensus. Council President Buckshnis explained the intent of this item was for the Council to develop goals for the future. Mr. Reid was hired as a consultant to assist the Council with communication. When she asked Mr. Reid about assisting the Council with goals, he said he did not want to get in the middle of things. Councilmember Bloom relayed Mr. Reid indicated to her that this would be an ideal opportunity to discuss shared goals. She summarized Mr. Reid is a trained facilitator who has done this exact thing with other Councils. Mayor Earling suggested Council President Buckshnis contact Mr. Reid regarding assisting the Council with goal setting. Councilmember Johnson explained the Council had a brainstorming exercise at the retreat in March to identify areas to work on in 2014; this was followed by a dot exercise where Councilmembers identified their priorities. The six top items Council President Buckshnis presented are the result of the dot exercise. She summarized there are 6 items that 3-4 Councilmember agreed on and she would like to have further discussion on those 6 items. She viewed this as separate from what the Council hired Mr. Reid to accomplish. 17. MAYOR'S COMMENTS Mayor Earling thanked the Council for confirming the three appointments tonight. He appreciated Councilmember Petso’s clarification that her vote had nothing to do with the candidates’ qualifications. Mayor Earling reported on an announcement at the last Snohomish County Cities meeting that the Puget Sound Clean Air Agency (PSCAA) plans to seek a 44% increase in their fee in 2015. He acknowledged other regional agencies have been holding down membership fees for the past several years in view of the budget crunch but will at some point need to increase their fees. There will be an effort by Snohomish County Cities as well as Sound Cities (King County) and Pierce County cities to request PSCAA Packet Page 20 of 294 formulate a better approach rather than 44% increase. This equates to $11,000 for Edmonds and much more for larger cities. 18. COUNCIL COMMENTS Council President Buckshnis reported the Edmonds Historic Museum is open and it looks beautiful. She encouraged the public to visit the museum. She reported on the wonderful walkabout she took with WRIA 8. Councilmember Bloom reported SeaJazz will kick-off on the family stage at the Port of Edmonds on May 31. Councilmember Mesaros reported discussion at the May 2 SeaShore Transportation Forum focused on the failure of the King County transportation measure that will result in a 17% service cut in Metro buses. The cuts, which will be phased in over 14 months beginning in September, equate to 30,000 more cars on road. 19. CONVENE IN EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 9:47 p.m., Mayor Earling announced that the City Council would meet in executive session regarding potential litigation per RCW 42.30.110(1)(i.). He stated that the executive session was scheduled to last approximately 15 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Buckshnis, Peterson, Petso, Bloom and Mesaros. Others present were City Attorney Jeff Taraday and City Clerk Scott Passey. The executive session concluded at 10:19 p.m. 20. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION Mayor Earling reconvened the meeting at 10:20 p.m. No action was taken as a result of meeting in executive session. 21. ADJOURN With no further business, the Council meeting was adjourned at 10:20 p.m. Packet Page 21 of 294 AM-6873 4. B. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted For:Scott James Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Type: Action Information Subject Title Approval of claim checks #208502 through #208613 dated May 8, 2014 for $244,173.47 and claim checks #208614 through #208714 dated May 15, 2014 for $293,344.67. Approval of replacement payroll check #60957 for $1,941.98. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2014 Revenue: Expenditure:537,518.14 Fiscal Impact: Claims $537,518.14 Payroll replacement check $1,941.98 Attachments Claim cks 05-08-14 Claim cks 05-15-14 Claim ck 05-15-14 Project Numbers 05-15-14 Payroll replacement summary Packet Page 22 of 294 Form Review Inbox Reviewed By Date Finance Scott James 05/15/2014 01:01 PM City Clerk Scott Passey 05/15/2014 02:08 PM Mayor Dave Earling 05/15/2014 02:09 PM Finalize for Agenda Scott Passey 05/15/2014 04:57 PM Form Started By: Nori Jacobson Started On: 05/15/2014 11:40 AM Final Approval Date: 05/15/2014 Packet Page 23 of 294 05/08/2014 Voucher List City of Edmonds 1 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208502 5/8/2014 065052 AARD PEST CONTROL 332271 PEST CONTROL April service 423.000.76.535.80.41.23 73.00 9.5% Sales Tax 423.000.76.535.80.41.23 6.94 Total :79.94 208503 5/8/2014 072189 ACCESS 25042240 SHREDDING SERVICES/CABINETS Doc Shred Services City Clerk 001.000.25.514.30.41.00 90.00 Doc Shred Services Finance 001.000.31.514.23.41.00 25.00 INV#25042379 ACCT#61515 - EDMONDS PD25042379 SHRED 1 TOTE 4/10/14 001.000.41.521.10.41.00 40.00 Total :155.00 208504 5/8/2014 071177 ADVANTAGE BUILDING SERVICES 14-0191 MNTHLY JANITORIAL SERVICE monthly cleaning services 423.000.76.535.80.41.23 334.00 FLOOR SERVICE14-0192 2x time/year floor service 423.000.76.535.80.41.23 273.33 Total :607.33 208505 5/8/2014 065568 ALLWATER INC 040314060 DRINKING WATER APRIL cooler rental 423.000.76.535.80.49.00 7.00 9.5% Sales Tax 423.000.76.535.80.49.00 0.67 DRINKING WATER MAY050214025 May drinkin water service 423.000.76.535.80.49.00 41.20 9.5% Sales Tax 423.000.76.535.80.49.00 0.67 1Page: Packet Page 24 of 294 05/08/2014 Voucher List City of Edmonds 2 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :49.542085055/8/2014 065568 065568 ALLWATER INC 208506 5/8/2014 001528 AM TEST INC 80370 MERCURY IP SCAN sludge metals testing 423.000.76.535.80.41.31 75.00 Total :75.00 208507 5/8/2014 074695 AMERICAN MESSAGING W4-101046 Water Watch Pager (plus shippling fees Water Watch Pager (plus shippling fees 421.000.74.534.80.42.00 16.39 Total :16.39 208508 5/8/2014 064335 ANALYTICAL RESOURCES INC yg53 MONTHLY NPDES Monthly NPDES testing 423.000.76.535.80.41.31 165.00 Total :165.00 208509 5/8/2014 069751 ARAMARK UNIFORM SERVICES 1987397600 Weekly Parks Maint. uniform service Weekly Parks Maint. uniform service 001.000.64.576.80.24.00 116.40 9.5% Sales Tax 001.000.64.576.80.24.00 11.06 Total :127.46 208510 5/8/2014 071124 ASSOCIATED PETROLEUM 0569733-in DIESEL Fuel for generator and SSI 423.000.76.535.80.32.00 7,792.24 9.5% Sales Tax 423.000.76.535.80.32.00 740.27 Total :8,532.51 208511 5/8/2014 070305 AUTOMATIC FUNDS TRANSFER 74082 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #100 Printing 422.000.72.531.90.49.00 91.19 UB Outsourcing area #100 Printing 421.000.74.534.80.49.00 91.19 UB Outsourcing area #100 Printing 2Page: Packet Page 25 of 294 05/08/2014 Voucher List City of Edmonds 3 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208511 5/8/2014 (Continued)070305 AUTOMATIC FUNDS TRANSFER 423.000.75.535.80.49.00 93.96 UB Outsourcing area #100 Postage 421.000.74.534.80.42.00 332.87 UB Outsourcing area #100 Postage 423.000.75.535.80.42.00 332.86 9.5% Sales Tax 422.000.72.531.90.49.00 8.66 9.5% Sales Tax 421.000.74.534.80.49.00 8.66 9.5% Sales Tax 423.000.75.535.80.49.00 8.93 OUT SOURCING OF UTILITY BILLS74184 UB Outsourcing area #400 Printing 422.000.72.531.90.49.00 124.72 UB Outsourcing area #400 Printing 421.000.74.534.80.49.00 124.72 UB Outsourcing area #400 Printing 423.000.75.535.80.49.00 128.50 UB Outsourcing area #400 Postage 421.000.74.534.80.42.00 455.26 UB Outsourcing area #400 Postage 423.000.75.535.80.42.00 455.25 9.5% Sales Tax 422.000.72.531.90.49.00 11.85 9.5% Sales Tax 421.000.74.534.80.49.00 11.85 9.5% Sales Tax 423.000.75.535.80.49.00 12.20 OUT SOURCING OF UTILITY BILLS74220 UB Outsourcing area #200 Printing 422.000.72.531.90.49.00 89.79 UB Outsourcing area #200 Printing 421.000.74.534.80.49.00 89.79 UB Outsourcing area #200 Printing 3Page: Packet Page 26 of 294 05/08/2014 Voucher List City of Edmonds 4 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208511 5/8/2014 (Continued)070305 AUTOMATIC FUNDS TRANSFER 423.000.75.535.80.49.00 92.50 UB Outsourcing area #200 Postage 421.000.74.534.80.42.00 326.67 UB Outsourcing area #200 Postage 423.000.75.535.80.42.00 326.67 9.5% Sales Tax 422.000.72.531.90.49.00 8.53 9.5% Sales Tax 421.000.74.534.80.49.00 8.53 9.5% Sales Tax 423.000.75.535.80.49.00 8.79 OUT SOURCING OF UTILITY BILLS74269 UB Outsourcing area #700 Printing 422.000.72.531.90.49.00 23.15 UB Outsourcing area #700 Printing 421.000.74.534.80.49.00 23.15 UB Outsourcing area #700 Printing 423.000.75.535.80.49.00 23.85 UB Outsourcing area #700 Postage 421.000.74.534.80.42.00 106.56 UB Outsourcing area #700 Postage 423.000.75.535.80.42.00 106.56 9.5% Sales Tax 422.000.72.531.90.49.00 2.20 9.5% Sales Tax 421.000.74.534.80.49.00 2.20 9.5% Sales Tax 423.000.75.535.80.49.00 2.26 Total :3,533.87 208512 5/8/2014 001801 AUTOMATIC WILBERT VAULT CO 32314 ROUGH BOX NIEDERHAUSER ROUGH BOX NIEDERHAUSER 130.000.64.536.20.34.00 417.00 Total :417.00 4Page: Packet Page 27 of 294 05/08/2014 Voucher List City of Edmonds 5 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208513 5/8/2014 069076 BACKGROUND INVESTIGATIONS INC COE0414 New hire background checks New hire background checks 001.000.22.518.10.41.00 305.00 Total :305.00 208514 5/8/2014 073041 BECK & ASSOCIATES PLLC 2014-edm-02 Post Office structure & non-structure Post Office structure & non-structure 001.000.62.524.20.41.00 14,962.49 Total :14,962.49 208515 5/8/2014 066673 BILLS BLUEPRINT INC 488159 E1AA.5 COPIES OF CONTRACT/SPEC BOOKS E1AA.5 Copies of Contract/Spec Books 112.200.68.595.33.41.00 305.61 Total :305.61 208516 5/8/2014 074307 BLUE STAR GAS 0768415-IN Fleet Auto Propane Inventory - 408 Gal Fleet Auto Propane Inventory - 408 Gal 511.000.77.548.68.34.12 844.90 Fleet Auto Propane Inventory - 400 Gal0769005-IN Fleet Auto Propane Inventory - 400 Gal 511.000.77.548.68.34.12 842.50 Total :1,687.40 208517 5/8/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 61335 INV#61335 - EDMONDS PD - BUCKINGHAM L/S UNIFORM SHIRT 001.000.41.521.22.24.00 89.95 METAL BUTTONS W/TOGGLES 001.000.41.521.22.24.00 8.95 TURTLENECK SHIRTS 001.000.41.521.22.24.00 45.00 9.5% Sales Tax 001.000.41.521.22.24.00 13.67 INV#66585 - EDMONDS PD - INVENTORY66585 INSIGNIA 5/8" 2-STARS GOLD 001.000.41.521.22.24.00 11.99 9.5% Sales Tax 5Page: Packet Page 28 of 294 05/08/2014 Voucher List City of Edmonds 6 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208517 5/8/2014 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.41.521.22.24.00 1.14 INV#67312 - EDMONDS PD - SMITH, RT67312 UNIFORM PANTS 001.000.41.521.22.24.00 108.00 ALTER WAIST ON PANTS 001.000.41.521.22.24.00 6.75 9.5% Sales Tax 001.000.41.521.22.24.00 10.90 Total :296.35 208518 5/8/2014 074849 BOMAR, RICK 0414 TRAVEL EXPENSES TRAVEL EXPENSES/MCA CONFERENCE 001.000.23.523.30.43.00 290.06 Total :290.06 208519 5/8/2014 074229 BONNIE AUBUCHON AUBUCHON 18011 PAINTING (KIDS) 18011 PAINTING (KIDS) 18011 001.000.64.571.22.41.00 99.00 Total :99.00 208520 5/8/2014 072005 BROCKMANN, KERRY BROCKMAN 18123 YOGA 18123 YOGA 18123 001.000.64.575.54.41.00 275.40 YOGA 18111 001.000.64.575.54.41.00 117.00 YOGA 18120 001.000.64.575.54.41.00 340.02 YOGA 18108 001.000.64.575.54.41.00 128.70 YOGA 18114 001.000.64.575.54.41.00 324.00 YOGA 18117 001.000.64.575.54.41.00 216.00 PILATES YOGA 18128 001.000.64.575.54.41.00 187.20 6Page: Packet Page 29 of 294 05/08/2014 Voucher List City of Edmonds 7 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,588.322085205/8/2014 072005 072005 BROCKMANN, KERRY 208521 5/8/2014 069295 BROWN, CANDY BROWN 042014 CLASSROOM BIRDS VISIT CLASSROOM BIRDS VISIT 001.000.64.571.23.41.00 93.80 Total :93.80 208522 5/8/2014 067947 BROWNELLS INC 09986717.00 INV#09986717.00 ACCT#00557761 - EDMONDS SEAR SPRING 001.000.41.521.40.31.00 83.52 PISTOL BORE SNAKE 001.000.41.521.40.31.00 57.00 HOPPE'S UTILITY BRUSH 001.000.41.521.40.31.00 7.20 FLITZ POLISH 50 GRAM TUBE 001.000.41.521.40.31.00 7.50 REM SHELL LATCH STAKING TOOL 001.000.41.521.40.31.00 34.15 4OZ GUN LUBE FLIP TOP 001.000.41.521.40.31.00 6.99 2 1/2" #4 SQ HD PATCHES 001.000.41.521.40.31.00 2.86 MAG557 PMAG 30 AR/M4 GEN M3 001.000.41.521.40.31.00 125.30 MAGAZINE SPRING, EXTENDED 001.000.41.521.40.31.00 43.02 2" SQ CROSSLOCK PATCH 001.000.41.521.40.31.00 12.49 3/8" DR SLIDING T-HANDLE 001.000.41.521.40.31.00 37.91 CAT M4 5.56 AR MULTI TOOL 001.000.41.521.40.31.00 52.98 MAGAZINE BUTT PLATE 001.000.41.521.40.31.00 9.90 TRANSLUCENT NEEDLE OILERS 001.000.41.521.40.31.00 6.36 7Page: Packet Page 30 of 294 05/08/2014 Voucher List City of Edmonds 8 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208522 5/8/2014 (Continued)067947 BROWNELLS INC REM 6-RD SHELL HOLDER 001.000.41.521.40.31.00 48.74 COTTON APPLICATORS 001.000.41.521.40.31.00 32.28 ELECTRONIC TRIGGER PULL GAUGE 001.000.41.521.40.31.00 56.61 13 OZ AERSOL SYN GUN SCRUBBER 001.000.41.521.40.31.00 20.79 Freight 001.000.41.521.40.31.00 15.95 Total :661.55 208523 5/8/2014 069813 CDW GOVERNMENT INC LN63798 SERVER HARDWARE FOR WWTP HP SB Gen8 DL380P E5-2640 Server - Qty 423.100.76.594.39.65.10 6,290.00 9.5% Sales Tax 423.100.76.594.39.65.10 597.55 Total :6,887.55 208524 5/8/2014 003510 CENTRAL WELDING SUPPLY RN04140988 HELIUM TANK RENTAL HELIUM TANK RENTAL 001.000.64.575.55.45.00 12.25 9.5% Sales Tax 001.000.64.575.55.45.00 1.16 Total :13.41 208525 5/8/2014 065682 CHS ENGINEERS LLC 451202-1403 E3GA.SERVICES THRU MARCH 2014 E3GA.Services thru March 2014 423.000.75.594.35.41.30 7,522.39 Total :7,522.39 208526 5/8/2014 019215 CITY OF LYNNWOOD 10721 INV#10721 CUST#47 - EDMONDS PD NARCOTICS SGT JAN-MAR 2014 104.000.41.521.21.51.00 9,739.78 LYYNWOOD TRT MAY 201410749 8Page: Packet Page 31 of 294 05/08/2014 Voucher List City of Edmonds 9 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208526 5/8/2014 (Continued)019215 CITY OF LYNNWOOD May treatment 423.000.75.535.80.47.20 27,602.00 INV#10750 CUST#1430 - EDMONDS PD10750 VERIZON PHONE NARCS 4/2014 104.000.41.521.21.42.00 91.64 Total :37,433.42 208527 5/8/2014 022200 CITY OF MOUNTLAKE TERRACE 2651 CRAZE POSTAGE CRAZE POSTAGE 001.000.64.571.22.42.00 7,309.42 Total :7,309.42 208528 5/8/2014 004095 COASTWIDE LABS W2658951 Fac Maint - Cleaner, Spnges, TT, Fac Maint - Cleaner, Spnges, TT, 001.000.66.518.30.31.00 420.56 9.5% Sales Tax 001.000.66.518.30.31.00 39.95 Fac Maint - TowelsW2658951-1 Fac Maint - Towels 001.000.66.518.30.31.00 101.43 9.5% Sales Tax 001.000.66.518.30.31.00 9.64 Total :571.58 208529 5/8/2014 073135 COGENT COMMUNICATIONS INC MAY-14 C/A CITYOFED00001 May-14 Fiber Optics Internet Connection 001.000.31.518.87.42.00 406.00 Total :406.00 208530 5/8/2014 070323 COMCAST 8498 31 030 0721433 CEMETERY BUNDLED SERVICE CEMETERY BUNDLED SERVICE 130.000.64.536.20.42.00 119.95 Total :119.95 208531 5/8/2014 065683 CORRY'S FINE DRY CLEANING APRIL 2014 DRY CLEANING MAR/APRIL - EDMONDS PD 9Page: Packet Page 32 of 294 05/08/2014 Voucher List City of Edmonds 10 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208531 5/8/2014 (Continued)065683 CORRY'S FINE DRY CLEANING CLEANING/LAUNDRY MAR/APR 2014 001.000.41.521.22.24.00 953.84 Total :953.84 208532 5/8/2014 072278 CUETER, THAYER CUETER 18238 FROGWATCH MONITOR 18238 FROGWATCH MONITOR 18238 001.000.64.571.22.41.00 19.80 Total :19.80 208533 5/8/2014 006200 DAILY JOURNAL OF COMMERCE 3285061 E3GA.RFQ AD FOR CONSTRUCTION MGMT SERVIC E3GA.RFQ Ad for Construction Mgmt 423.000.75.594.35.41.30 372.40 Advertising for RFQ/RFP for Medical3287599 Advertising for RFQ/RFP for Medical 001.000.22.518.10.44.00 535.80 Total :908.20 208534 5/8/2014 047450 DEPT OF INFORMATION SERVICES 2014040061 CUSTOMER ID# D200-0 Scan Services for April 001.000.31.518.88.42.00 940.00 Total :940.00 208535 5/8/2014 068591 DOUBLEDAY, MICHAEL 04302014 STATE LOBBYIST APRIL 2014 State lobbyist for April 2014 001.000.61.557.20.41.00 2,600.00 Total :2,600.00 208536 5/8/2014 069605 EAGLE EYE CONSULTING ENGINEERS 213-EDM-13-05 5th Ave. Animal Hospital - structure 5th Ave. Animal Hospital - structure 001.000.62.524.20.41.00 2,952.90 Total :2,952.90 208537 5/8/2014 070884 EARTHWORK ENTERPRISES INC E1JB.Ret Release E1JB.RETAINAGE RELEASE (EARTHWORKS) E1JB.Retainage Release (Earthworks) 421.000.223.400 16,064.16 10Page: Packet Page 33 of 294 05/08/2014 Voucher List City of Edmonds 11 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :16,064.162085375/8/2014 070884 070884 EARTHWORK ENTERPRISES INC 208538 5/8/2014 038500 EDMONDS SENIOR CENTER 2014-05-01 05/14 RECREATION SERVICES CONTRACT FEE 05/14 Recreation Services Contract Fee 001.000.39.555.00.41.00 5,000.00 Total :5,000.00 208539 5/8/2014 031060 ELECSYS INTERNATIONAL CORP 124321 RADIX MONTHLY MAINT AGREEMENT Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 152.00 Total :152.00 208540 5/8/2014 008812 ELECTRONIC BUSINESS MACHINES 099422 COPY MACHINE MAINT COPY MACHINE MAINT 001.000.23.512.50.45.00 126.89 CUST# MK5533 C5051 GQM52286 COPIER099484 Meter charges 03/30/14 - 04/30/14 B&W, 001.000.31.514.23.48.00 63.85 9.5% Sales Tax 001.000.31.514.23.48.00 6.07 COPIER CHARGES C5051099485 Copier charges for C5051 001.000.61.557.20.45.00 71.13 Copier charges for C5051 001.000.22.518.10.45.00 71.13 Copier charges for C5051 001.000.21.513.10.45.00 71.10 9.5% Sales Tax 001.000.22.518.10.45.00 6.76 9.5% Sales Tax 001.000.21.513.10.45.00 6.75 9.5% Sales Tax 001.000.61.557.20.45.00 6.76 COPY MACHINE MAINT099560 COPY MACHINE MAINT 001.000.23.512.50.45.00 2.32 11Page: Packet Page 34 of 294 05/08/2014 Voucher List City of Edmonds 12 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208540 5/8/2014 (Continued)008812 ELECTRONIC BUSINESS MACHINES ZSYST MK0315 PRINTER MAINTENANCE099567 Maintenance excess for printers 001.000.31.518.88.48.00 62.16 9.5% Sales Tax 001.000.31.518.88.48.00 5.91 ZSYST MK0315 PRINTER MAINTENANCE099694 Maintenance for printers 04/21/14 - 001.000.31.518.88.48.00 343.98 9.5% Sales Tax 001.000.31.518.88.48.00 32.68 METER READING99503 4/30 to 5/30 meter reading 001.000.25.514.30.45.00 297.11 9.5% Sales Tax 001.000.25.514.30.45.00 28.23 Total :1,202.83 208541 5/8/2014 069042 EVERETT HYDRAULICS INC 0000020195 Unit 11 - Repairs Unit 11 - Repairs 511.000.77.548.68.48.00 616.25 9.2% Sales Tax 511.000.77.548.68.48.00 56.69 Total :672.94 208542 5/8/2014 066378 FASTENAL COMPANY WAMOU30478 TRUBOLTS TRUBOLTS 001.000.64.576.80.31.00 -25.70 9.5% Sales Tax 001.000.64.576.80.31.00 -2.44 Sewer - SuppliesWAMOU31597 Sewer - Supplies 423.000.75.535.80.31.00 364.19 9.5% Sales Tax 423.000.75.535.80.31.00 34.60 BOLTS AND SUPPLIESWAMOU31884 12Page: Packet Page 35 of 294 05/08/2014 Voucher List City of Edmonds 13 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208542 5/8/2014 (Continued)066378 FASTENAL COMPANY BOLTS AND SUPPLIES 001.000.64.576.80.31.00 119.53 9.5% Sales Tax 001.000.64.576.80.31.00 11.36 WASHERS AND SUPPLIESWAMOU31939 WASHERS AND SUPPLIES 001.000.64.576.80.31.00 6.06 9.5% Sales Tax 001.000.64.576.80.31.00 0.58 Total :508.18 208543 5/8/2014 071026 FASTSIGNS OF LYNNWOOD 443 13743 FAC, EDMONDS MONTESSORI, OLYMPIC BALLET FAC, EDMONDS MONTESSORI, OLYMPIC BALLET 001.000.64.571.22.31.00 92.61 9.5% Sales Tax 001.000.64.571.22.31.00 8.80 Total :101.41 208544 5/8/2014 009895 FELDMAN, JAMES A 043014 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.39.512.52.41.00 20,000.00 Total :20,000.00 208545 5/8/2014 009815 FERGUSON ENTERPRISES INC 0417772 Water Inventory- #0577 ~ Water Inventory- #0577 ~ 421.000.74.534.80.34.20 4,209.30 9.5% Sales Tax 421.000.74.534.80.34.20 399.88 Total :4,609.18 208546 5/8/2014 070855 FLEX PLAN SERVICES INC 237369 April- Monthly Participation fee April- Monthly Participation fee 001.000.22.518.10.41.00 75.00 Total :75.00 13Page: Packet Page 36 of 294 05/08/2014 Voucher List City of Edmonds 14 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208547 5/8/2014 011900 FRONTIER 253-012-9189 WWTP AUTO DIALER - 1 VOICE GRADE WWTP AUTO DIALER - 1 VOICE GRADE 423.000.76.535.80.42.00 41.08 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL253-017-7256 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL 423.000.76.535.80.42.00 217.18 MEADOWDALE PRESCHOOL425-745-5055 MEADOWDALE PRESCHOOL 001.000.64.575.56.42.00 74.88 WWTP AUTO DIALER - 1 BUSINESS LINE425-771-5553 WWTP AUTO DIALER - 1 BUSINESS LINE 423.000.76.535.80.42.00 103.03 Total :436.17 208548 5/8/2014 068617 GLEISNER, BARBARA GLEISNER 18087 QIGONG 18087 QIGONG 18087 001.000.64.575.54.41.00 269.75 TAI CHI 18078 001.000.64.575.54.41.00 114.13 MOVING FOR BETTER BALANCE 18089 001.000.64.575.54.41.00 166.00 TAI CHI 18083 001.000.64.575.54.41.00 208.00 TAI CHI 18081 001.000.64.575.54.41.00 350.81 QIGONG 18085 001.000.64.575.54.41.00 318.50 Total :1,427.19 208549 5/8/2014 072001 GOOD EYE DESIGN 201413 PROMOTIONAL AD DESIGN Design work for print ad's for Sno Co 001.000.61.558.70.41.00 190.00 Total :190.00 208550 5/8/2014 012199 GRAINGER 9421433724 Unit 46 - Muffler Exhaust Unit 46 - Muffler Exhaust 14Page: Packet Page 37 of 294 05/08/2014 Voucher List City of Edmonds 15 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208550 5/8/2014 (Continued)012199 GRAINGER 511.000.77.548.68.31.10 17.51 9.5% Sales Tax 511.000.77.548.68.31.10 1.66 Water - Supplies9422499864 Water - Supplies 421.000.74.534.80.31.00 171.73 9.5% Sales Tax 421.000.74.534.80.31.00 16.32 Total :207.22 208551 5/8/2014 069733 H B JAEGER COMPANY LLC 145551/1 Fire Hydrant and Parts for 18624 74th Fire Hydrant and Parts for 18624 74th 421.000.74.534.80.31.00 2,116.68 9.5% Sales Tax 421.000.74.534.80.31.00 201.08 Hydrant Maint - Grease147377/1 Hydrant Maint - Grease 421.000.74.534.80.31.00 49.90 9.5% Sales Tax 421.000.74.534.80.31.00 4.74 Water - Supplies147565/1 Water - Supplies 421.000.74.534.80.31.00 150.00 9.5% Sales Tax 421.000.74.534.80.31.00 14.25 Total :2,536.65 208552 5/8/2014 074428 HAMILTON PRINTING SYSTEMS 814 Kids Fun Run T-shirts for Health & Kids Fun Run T-shirts for Health & 001.000.64.571.22.31.00 1,500.00 9.5% Sales Tax 001.000.64.571.22.31.00 142.50 Total :1,642.50 208553 5/8/2014 074814 HARRIS & ASSOCIATES INC 24552 E2AC.SERVICES THRU 3/31/14 15Page: Packet Page 38 of 294 05/08/2014 Voucher List City of Edmonds 16 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208553 5/8/2014 (Continued)074814 HARRIS & ASSOCIATES INC E2AC.Services thru 3/31/14 112.200.68.595.33.41.00 3,094.74 Total :3,094.74 208554 5/8/2014 073548 INDOFF INCORPORATED 2444054 Shared office supplies- copier paper Shared office supplies- copier paper 001.000.22.518.10.31.00 37.00 Shared office supplies- copier paper 001.000.61.557.20.31.00 37.00 Shared office supplies- copier paper 001.000.21.513.10.31.00 37.00 9.5% Sales Tax 001.000.22.518.10.31.00 3.52 9.5% Sales Tax 001.000.61.557.20.31.00 3.52 9.5% Sales Tax 001.000.21.513.10.31.00 3.51 FILE STORAGE BOXES2447067 File Storage boxes - 2 cases 001.000.31.514.23.31.00 76.30 9.5% Sales Tax 001.000.31.514.23.31.00 7.25 Total :205.10 208555 5/8/2014 068952 INFINITY INTERNET 410951 MEADOWDALE PRESCHOOL INTERNET MEADOWDALE PRESCHOOL INTERNET 001.000.64.575.56.42.00 15.00 Total :15.00 208556 5/8/2014 014940 INTERSTATE BATTERY SYSTEMS 61226526 Unit 3 - Batteries Unit 3 - Batteries 511.000.77.548.68.31.10 175.90 9.5% Sales Tax 511.000.77.548.68.31.10 16.71 Unit 582 - Supplies737913 16Page: Packet Page 39 of 294 05/08/2014 Voucher List City of Edmonds 17 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208556 5/8/2014 (Continued)014940 INTERSTATE BATTERY SYSTEMS Unit 582 - Supplies 511.000.77.548.68.31.10 35.71 9.5% Sales Tax 511.000.77.548.68.31.10 3.39 Fleet - Returned Flashlight738033 Fleet - Returned Flashlight 511.000.77.548.68.31.10 -189.95 9.5% Sales Tax 511.000.77.548.68.31.10 -18.05 Unit 582 - Supplies738234 Unit 582 - Supplies 511.000.77.548.68.31.10 33.90 9.5% Sales Tax 511.000.77.548.68.31.10 3.22 Shop Supplies738366 Shop Supplies 511.000.77.548.68.31.20 11.76 9.5% Sales Tax 511.000.77.548.68.31.20 1.12 Fleet Shop Supplies738391 Fleet Shop Supplies 511.000.77.548.68.31.20 39.95 9.5% Sales Tax 511.000.77.548.68.31.20 3.80 Unit 582 - Supplies738438 Unit 582 - Supplies 511.000.77.548.68.31.10 9.35 9.5% Sales Tax 511.000.77.548.68.31.10 0.89 Fleet Shop Supplies738481 Fleet Shop Supplies 511.000.77.548.68.31.20 69.85 9.5% Sales Tax 511.000.77.548.68.31.20 6.64 17Page: Packet Page 40 of 294 05/08/2014 Voucher List City of Edmonds 18 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :204.192085565/8/2014 014940 014940 INTERSTATE BATTERY SYSTEMS 208557 5/8/2014 061844 INTL CONF OF POLICE CHAPLAINS 41337 INV 41337 CHAPLAIN KEN GAYDOS - EDMONDS Gaydos annual membership 001.000.41.521.10.49.00 125.00 Total :125.00 208558 5/8/2014 072650 KCDA PURCHASING COOPERATIVE 3791806 INV#3791806 CUST#100828 - EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.41.521.10.31.00 230.80 HANDLING FEE 001.000.41.521.10.31.00 51.40 9.5% Sales Tax 001.000.41.521.10.31.00 21.93 Total :304.13 208559 5/8/2014 073924 KEARNS, JESSIKA CHRISTINE KEARNS 17963 TAEKWON-DO 17963 TAEKWON-DO 17963 001.000.64.571.22.41.00 106.00 TAEKWON-DO 17967 001.000.64.571.22.41.00 280.00 Total :386.00 208560 5/8/2014 074326 KIMBALL MIDWEST 3506683 Fleet Shop Supplies Fleet Shop Supplies 511.000.77.548.68.31.20 131.08 9.5% Sales Tax 511.000.77.548.68.31.20 12.45 Total :143.53 208561 5/8/2014 073086 KIMMEL ATHLETIC SUPPLY CO 0440908-IN SOFTBALLS SPRING SUMMER FALL ADULT MEN SOFTBALLS SPRING SUMMER FALL ADULT MEN 001.000.64.575.52.31.00 1,800.00 9.5% Sales Tax 001.000.64.575.52.31.00 171.00 Total :1,971.00 18Page: Packet Page 41 of 294 05/08/2014 Voucher List City of Edmonds 19 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208562 5/8/2014 016600 KROESENS INC 19089 INV#19089 CUST#1320 - EDMONDS PD - FALK MOTORCYCLE BOOT W/LUG SOLE 001.000.41.521.71.24.00 375.00 9.5% Sales Tax 001.000.41.521.71.24.00 35.62 Total :410.62 208563 5/8/2014 017050 KWICK'N KLEEN CAR WASH 05052014-01 INV#05052014-01 - EDMONDS PD 32 CAR WASHES $5.03 (INC TX) 4/14 001.000.41.521.22.48.00 160.96 Total :160.96 208564 5/8/2014 066522 LAKESIDE INDUSTRIES INC 3250257MB Water - EZ Street Asphalt Water - EZ Street Asphalt 421.000.74.534.80.31.00 2,466.36 9.5% Sales Tax 421.000.74.534.80.31.00 234.30 Total :2,700.66 208565 5/8/2014 066231 LINCOLN EQUIPMENT INC SI235522 PARAGON 26" SLOPING TREAD, CYCOLAC PARAGON 26" SLOPING TREAD, CYCOLAC 001.000.64.576.80.31.00 160.00 Freight 001.000.64.576.80.31.00 13.77 9.5% Sales Tax 001.000.64.576.80.31.00 16.51 Total :190.28 208566 5/8/2014 069594 LINK PIPE INC 6358 Sewer - Repair Band Sewer - Repair Band 423.000.75.535.80.31.00 2,240.00 Freight 423.000.75.535.80.31.00 120.00 Total :2,360.00 208567 5/8/2014 074848 LONG BAY ENTERPRISES INC 2012-199 STRATEGIC ACTION PLAN CONTRACTOR APRIL 2 19Page: Packet Page 42 of 294 05/08/2014 Voucher List City of Edmonds 20 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208567 5/8/2014 (Continued)074848 LONG BAY ENTERPRISES INC Strategic Action Plan Contractor 001.000.61.558.70.41.00 2,603.75 Total :2,603.75 208568 5/8/2014 018980 LYNNWOOD HONDA 864437 Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 4.35 9.5% Sales Tax 423.000.75.535.80.31.00 0.41 Total :4.76 208569 5/8/2014 074263 LYNNWOOD WINSUPPLY CO 003850-00 PARKS SUPPLIES - CEMENT, PRIMER, GLUE PARKS SUPPLIES - CEMENT, PRIMER, GLUE 001.000.64.576.80.31.00 736.04 9.5% Sales Tax 001.000.64.576.80.31.00 69.92 3 STATION MODUL003870-00 3 STATION MODUL 001.000.64.576.80.31.00 59.76 9.5% Sales Tax 001.000.64.576.80.31.00 5.68 Total :871.40 208570 5/8/2014 069362 MARSHALL, CITA 1318 INTERPRETER FEES INTERPRETER FEES 001.000.23.523.30.41.01 88.32 Total :88.32 208571 5/8/2014 072223 MILLER, DOUG MILLER 43014 GYM MONITOR BASKETBALL 17.5 HOURS GYM MONITOR BASKETBALL 17.5 HOURS 001.000.64.575.52.41.00 175.00 Total :175.00 208572 5/8/2014 021983 MOTOR TRUCKS INC ME56444 Unit 11 - motor Unit 11 - motor 20Page: Packet Page 43 of 294 05/08/2014 Voucher List City of Edmonds 21 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208572 5/8/2014 (Continued)021983 MOTOR TRUCKS INC 511.000.77.548.68.31.10 122.25 9.5% Sales Tax 511.000.77.548.68.31.10 11.62 Total :133.87 208573 5/8/2014 072746 MURRAY SMITH & ASSOCIATES 13-1517-3 E4JA.SERVICES THRU 3/31/14 E4JA.Services thru 3/31/14 421.000.74.594.34.41.10 3,635.55 Total :3,635.55 208574 5/8/2014 074850 MYERS, DAVID BOOT ALLOWANCE 2014 2014 BOOT ALLOWANCE - D MYERS 2014 BOOT ALLOWANCE - D MYERS 511.000.77.548.68.24.00 193.00 Total :193.00 208575 5/8/2014 071083 MYSTAIRE INC 0003234-IN INV#0003234-IN - EDMONDS PD MY-2818 CYANOACRYLATE FILTER 001.000.41.521.80.31.00 550.00 Freight 001.000.41.521.80.31.00 84.13 Total :634.13 208576 5/8/2014 064570 NATIONAL SAFETY INC 0374268-IN Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 380.00 9.5% Sales Tax 423.000.75.535.80.31.00 36.10 Total :416.10 208577 5/8/2014 025217 NORTH SOUND HOSE & FITTINGS 58373 Unit 106 - Supplies Unit 106 - Supplies 511.000.77.548.68.31.10 1.45 9.5% Sales Tax 511.000.77.548.68.31.10 0.13 Total :1.58 21Page: Packet Page 44 of 294 05/08/2014 Voucher List City of Edmonds 22 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208578 5/8/2014 063511 OFFICE MAX INC 566840 INV#566840 ACCT#520437 250POL - EDMONDS KLEENEX FACIAL TISSUE 001.000.41.521.10.31.00 40.61 LEGAL PADS 001.000.41.521.10.31.00 12.08 LEGAL PADS, 5 X 8 001.000.41.521.10.31.00 6.46 DYMO WHITE ADDRSS LABELS 001.000.41.521.10.31.00 22.26 INVISIBLE TAPE 001.000.41.521.10.31.00 11.13 RETRACTABLE BLACK PENS 001.000.41.521.10.31.00 70.92 WIRELESS MOUSE (ANDERSON) 001.000.41.521.10.31.00 25.53 CALCULATOR 001.000.41.521.10.31.00 6.47 9.5% Sales Tax 001.000.41.521.10.31.00 18.57 PW Office Supplies578535 PW Office Supplies 001.000.65.518.20.31.00 49.98 9.5% Sales Tax 001.000.65.518.20.31.00 4.75 OFFICE SUPPLIES623114 Office Supplies 001.000.25.514.30.31.00 54.88 9.5% Sales Tax 001.000.25.514.30.31.00 5.21 SUPPLIES633135 SUPPLIES 001.000.23.523.30.31.00 499.89 SUPPLIES633632 SUPPLIES 001.000.23.523.30.31.00 51.12 22Page: Packet Page 45 of 294 05/08/2014 Voucher List City of Edmonds 23 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208578 5/8/2014 (Continued)063511 OFFICE MAX INC OFFICE SUPPLIES634824 Office supplies 001.000.25.514.30.31.00 166.02 9.5% Sales Tax 001.000.25.514.30.31.00 15.77 OFFICE SUPPLIES679356 Office Supplies 001.000.25.514.30.31.00 74.48 9.5% Sales Tax 001.000.25.514.30.31.00 7.07 Total :1,143.20 208579 5/8/2014 074545 OLDS-OLYMPIC INC 000511-1412001 PS/FS 17 - Diesel 133.07 Gal PS/FS 17 - Diesel 133.07 Gal 511.000.77.548.68.34.10 503.81 Total :503.81 208580 5/8/2014 026200 OLYMPIC VIEW WATER DISTRICT 0000130 PLANTER IRRIGATION 8400 220TH ST SW / ME PLANTER IRRIGATION 8400 220TH ST SW / 001.000.64.576.80.47.00 14.89 MEMORIAL CEMETERY FACILITIES 820 15TH ST0001520 MEMORIAL CEMETERY FACILITIES 820 15TH 001.000.64.576.80.47.00 38.28 MEMORIAL CEMETERY IRRIGATION 820 15TH ST0001530 MEMORIAL CEMETERY IRRIGATION 820 15TH 001.000.64.576.80.47.00 16.48 PLANTER IRRIGATION 5TH AVE S & SR104 / M0002930 PLANTER IRRIGATION 5TH AVE S & SR104 / 001.000.64.576.80.47.00 16.48 PLANTER IRRIGATION 10415 226TH PL SW / M0026390 PLANTER IRRIGATION 10415 226TH PL SW / 001.000.64.576.80.47.00 16.48 Total :102.61 208581 5/8/2014 072739 O'REILLY AUTO PARTS 1649636 Fleet Shop Supplies 23Page: Packet Page 46 of 294 05/08/2014 Voucher List City of Edmonds 24 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208581 5/8/2014 (Continued)072739 O'REILLY AUTO PARTS Fleet Shop Supplies 511.000.77.548.68.31.20 60.51 Unit 40 - Supplies 511.000.77.548.68.31.10 32.01 Unit 106 - Supplies 511.000.77.548.68.31.10 9.61 Oil Inventory 511.000.77.548.68.34.21 52.43 Total :154.56 208582 5/8/2014 002203 OWEN EQUIPMENT COMPANY 00071539 Unit 106 - Debris Hose, Double Clamps Unit 106 - Debris Hose, Double Clamps 511.000.77.548.68.31.10 696.32 9.5% Sales Tax 511.000.77.548.68.31.10 66.15 Total :762.47 208583 5/8/2014 027165 PARKER PAINT MFG. CO.INC.1043-6 FAC - Paint Supplies FAC - Paint Supplies 001.000.66.518.30.31.00 37.85 9.5% Sales Tax 001.000.66.518.30.31.00 3.60 Total :41.45 208584 5/8/2014 028400 PITNEY BOWES INC 385762 Utility Billing - Annual Svc Contract Utility Billing - Annual Svc Contract 421.000.74.534.80.48.00 539.00 Utility Billing - Annual Svc Contract 423.000.75.535.80.48.00 539.00 Utility Billing - Annual Svc Contract 422.000.72.531.90.48.00 539.00 9.5% Sales Tax 421.000.74.534.80.48.00 51.21 9.5% Sales Tax 423.000.75.535.80.48.00 51.21 24Page: Packet Page 47 of 294 05/08/2014 Voucher List City of Edmonds 25 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208584 5/8/2014 (Continued)028400 PITNEY BOWES INC 9.5% Sales Tax 422.000.72.531.90.48.00 51.20 Total :1,770.62 208585 5/8/2014 073546 PITNEY BOWES RESERVE ACCOUNT 05052014 POSTAGE FOR CITY METER Postage for City Meter250-00317 001.000.25.514.30.42.00 8,000.00 Total :8,000.00 208586 5/8/2014 028860 PLATT ELECTRIC SUPPLY INC E139822 PW - Elect Supplies PW - Elect Supplies 001.000.66.518.30.31.00 47.51 9.5% Sales Tax 001.000.66.518.30.31.00 4.51 PW - Elect SuppliesE141871 PW - Elect Supplies 001.000.66.518.30.31.00 45.22 9.5% Sales Tax 001.000.66.518.30.31.00 4.30 PW - Elect SuppliesE141873 PW - Elect Supplies 001.000.66.518.30.31.00 61.85 9.5% Sales Tax 001.000.66.518.30.31.00 5.88 POLYPROE159306 POLYPRO 001.000.64.576.80.31.00 121.86 9.5% Sales Tax 001.000.64.576.80.31.00 11.58 PS - Emergency BlstE172583 PS - Emergency Blst 001.000.66.518.30.31.00 239.25 FAC - Batteries 001.000.66.518.30.31.00 102.83 9.5% Sales Tax 25Page: Packet Page 48 of 294 05/08/2014 Voucher List City of Edmonds 26 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208586 5/8/2014 (Continued)028860 PLATT ELECTRIC SUPPLY INC 001.000.66.518.30.31.00 32.50 PW - SuppliesE174701 PW - Supplies 001.000.66.518.30.31.00 124.25 9.5% Sales Tax 001.000.66.518.30.31.00 11.80 PW - Large Flood LightE177544 PW - Large Flood Light 001.000.66.518.30.31.00 84.00 9.5% Sales Tax 001.000.66.518.30.31.00 7.98 ELECTRICAL SUPPLIESe194950 electrical wire for various projects 423.000.76.535.80.31.22 121.72 9.5% Sales Tax 423.000.76.535.80.31.22 11.56 Total :1,038.60 208587 5/8/2014 071911 PROTZ, MARGARET PROTZ FELDENKRAIS 17944 FELDENKRAIS 17944 001.000.64.575.54.41.00 264.60 FELDENKRAIS 18500 001.000.64.575.54.41.00 256.00 FELDENKRAIS 17941 001.000.64.575.54.41.00 246.00 Total :766.60 208588 5/8/2014 068697 PUBLIC SAFETY TESTING INC 2014-5438 Police Officer Testing Police Officer Testing 001.000.22.521.10.41.00 700.00 Total :700.00 208589 5/8/2014 070955 R&R STAR TOWING 90679 INV#90679 - EDMONDS PD TOW '97 HONDA #AEN6990/WHEELCH 001.000.41.521.22.41.00 158.00 26Page: Packet Page 49 of 294 05/08/2014 Voucher List City of Edmonds 27 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208589 5/8/2014 (Continued)070955 R&R STAR TOWING 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :173.01 208590 5/8/2014 069062 RONGERUDE, JOHN 8026 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.39.512.52.41.00 1,800.00 Total :1,800.00 208591 5/8/2014 074851 ROSILES, ANDRES ROSILES 050514 REFUND DAMAGE DEPOSIT REFUND DAMAGE DEPOSIT 001.000.239.200 500.00 Total :500.00 208592 5/8/2014 067802 SAN DIEGO POLICE EQUIP CO 612037 INV#612037 CUST#001733 - EDMONDS PD FED-T223A-CF 55GR AMMO 001.000.41.521.40.31.00 889.08 9.5% Sales Tax 001.000.41.521.40.31.00 84.46 Total :973.54 208593 5/8/2014 067003 SCHOETTLE, GEORGE 043014 FIRST AID TRAINING first aid training for WWTP staff 423.000.76.535.80.49.71 390.00 Total :390.00 208594 5/8/2014 068489 SIRENNET.COM 0169876-IN Unit EQ93PO - Light Bar Unit EQ93PO - Light Bar 511.100.77.594.48.64.00 2,795.00 Freight 511.100.77.594.48.64.00 424.88 Total :3,219.88 208595 5/8/2014 037375 SNO CO PUD NO 1 2006-6395-3 FERRY LANES PARK 131 SUNSET AVE / METER FERRY LANES PARK 131 SUNSET AVE / METER 001.000.64.576.80.47.00 278.45 27Page: Packet Page 50 of 294 05/08/2014 Voucher List City of Edmonds 28 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208595 5/8/2014 (Continued)037375 SNO CO PUD NO 1 BRACKETT'S LANDING NORTH 50 RAILROAD AVE2010-5432-7 BRACKETT'S LANDING NORTH 50 RAILROAD 001.000.64.576.80.47.00 120.82 WWTP FLOW METER 23219 74TH AVE W / METER2019-2991-6 WWTP FLOW METER 23219 74TH AVE W / 423.000.76.535.80.47.62 30.74 BRACKETT'S LANDING SOUTH 100 RAILROAD AV2021-3965-5 BRACKETT'S LANDING SOUTH 100 RAILROAD 001.000.64.576.80.47.00 45.73 WWTP ENERGY MANAGEMENT SERVICE / NOT MET2025-7952-0 WWTP ENERGY MANAGEMENT SERVICE / NOT 423.000.76.535.80.47.61 8.44 Total :484.18 208596 5/8/2014 037376 SNO CO PUD NO 1 0390012066 SUPPORT SWTG OUTAGE this was to support the switchgear 423.100.76.594.39.41.10 6,663.08 Total :6,663.08 208597 5/8/2014 067809 SNOHOMISH COUNTY FINANCE I000357263 1ST HALF 2014 INTEREST 800 MHZ BILLING 1st Half 2014 800 MHZ Billing - Interest 001.000.39.592.21.83.00 13,877.42 1ST HALF 2014 SNO COM INTEREST BILLINGI000357264 1st Half 2014 Sno Com Billing - Interest 001.000.39.592.22.83.00 3,797.90 Total :17,675.32 208598 5/8/2014 070167 SNOHOMISH COUNTY TREASURER April 2014 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 595.26 Total :595.26 208599 5/8/2014 038100 SNO-KING STAMP 55129 Misc. Stamps for Building Dept. Misc. Stamps for Building Dept. 001.000.62.524.10.31.00 232.74 28Page: Packet Page 51 of 294 05/08/2014 Voucher List City of Edmonds 29 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208599 5/8/2014 (Continued)038100 SNO-KING STAMP Applicant shall repair/replace sign for55157 Applicant shall repair/replace sign for 001.000.62.524.10.31.00 35.30 Total :268.04 208600 5/8/2014 069844 SOFTWARE SOLUTIONS PLLC I140404-3 Telemetry - Troubleshoot and Svc Telemetry - Troubleshoot and Svc 421.000.74.534.80.41.00 742.50 Total :742.50 208601 5/8/2014 038300 SOUND DISPOSAL CO 103584 May invoice May invoice 423.000.76.535.80.47.66 29.95 SOLID WASTE APRIL103587 SOLID WASTE APRIL 001.000.64.576.80.47.00 569.63 Total :599.58 208602 5/8/2014 071585 STERICYCLE INC 3002629248 INV#3002629248 CUST#6076358 - EDMONDS PD MINIMUM MONTHLY CHARGE 001.000.41.521.80.41.00 10.00 9.5% Sales Tax 001.000.41.521.80.41.00 0.36 Total :10.36 208603 5/8/2014 072562 STUDIO3MUSIC LLC STUDIO17955 KINDERMUSIK 17955 KINDERMUSIK 17955 001.000.64.571.22.41.00 237.60 KINDERMUSIK 17953 001.000.64.571.22.41.00 1,043.74 KINDERMUSIK 17951 001.000.64.571.22.41.00 339.43 Total :1,620.77 208604 5/8/2014 074797 SUPER CHARGE MARKETING LLC 892 SOCIAL MEDIA SERVICES - APRIL 2014 29Page: Packet Page 52 of 294 05/08/2014 Voucher List City of Edmonds 30 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208604 5/8/2014 (Continued)074797 SUPER CHARGE MARKETING LLC Social media services - April 001.000.61.558.70.41.00 400.00 Total :400.00 208605 5/8/2014 040916 TC SPAN AMERICA 66890 Water / Sewer - Work T Shirts Water / Sewer - Work T Shirts 421.000.74.534.80.24.00 751.45 Water / Sewer - Work T Shirts 423.000.75.535.80.24.00 751.45 9.5% Sales Tax 421.000.74.534.80.24.00 71.39 9.5% Sales Tax 423.000.75.535.80.24.00 71.39 Total :1,645.68 208606 5/8/2014 041960 TOWN & COUNTRY FENCE INC 48278 MATERIAL AND LABOR TO REPAIR CHAIN LINK MATERIAL AND LABOR TO REPAIR CHAIN LINK 001.000.64.576.80.48.00 975.00 9.5% Sales Tax 001.000.64.576.80.48.00 92.63 Total :1,067.63 208607 5/8/2014 074471 TULEY, BRIAN April 2014 MILEAGE REIMBURSEMENT ACCIS CONFERENCE Mileage reimbursement for ACCIS 001.000.31.518.88.43.00 264.32 Total :264.32 208608 5/8/2014 063939 TYLER TECHNOLOGIES INC 045-107436 Consultant fee for HR Applicant Consultant fee for HR Applicant 001.000.22.518.10.41.00 300.00 TYLER CASHIERING CONSULTANT INSTALLATION045-107880 Tyler Cashiering Consultant time web 001.000.31.518.88.41.00 150.00 Total :450.00 30Page: Packet Page 53 of 294 05/08/2014 Voucher List City of Edmonds 31 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208609 5/8/2014 064423 USA BLUE BOOK 297572 Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 165.90 Freight 423.000.75.535.80.31.00 41.40 9.5% Sales Tax 423.000.75.535.80.31.00 19.69 Sewer - Root X297972 Sewer - Root X 423.000.75.535.80.31.00 960.94 Freight 423.000.75.535.80.31.00 59.28 9.5% Sales Tax 423.000.75.535.80.31.00 96.92 Total :1,344.13 208610 5/8/2014 067865 VERIZON WIRELESS 9723982810 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 165.20 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 56.02 iPad Cell Service Council 001.000.11.511.60.42.00 268.51 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 131.48 iPhone/iPad Cell Service Development 001.000.62.524.10.35.00 580.34 iPhone/iPad Cell Service Development 001.000.62.524.10.42.00 111.96 iPhone/iPad Cell Service Planning Dept 001.000.62.558.60.42.00 40.01 iPhone/iPad Cell Service Engineering 001.000.67.532.20.42.00 408.38 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 110.32 31Page: Packet Page 54 of 294 05/08/2014 Voucher List City of Edmonds 32 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208610 5/8/2014 (Continued)067865 VERIZON WIRELESS iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 95.17 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 95.17 iPhone/iPad Cell Service IS 001.000.31.518.88.42.00 311.50 iPhone/iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 40.01 iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 55.16 iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 918.78 Air cards Police Dept 001.000.41.521.22.42.00 840.33 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 45.91 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 13.12 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 45.91 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 13.12 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 13.11 iPhone/iPad Cell Service PW Street Dept 111.000.68.542.90.42.00 116.02 iPhone/iPad Cell Service PW Fleet 511.000.77.548.68.42.00 55.16 iPhone/iPad Cell Service PW Water/Sewer 421.000.74.534.80.42.00 71.02 iPhone/iPad Cell Service PW Water/Sewer 423.000.75.535.80.42.00 71.01 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 205.21 32Page: Packet Page 55 of 294 05/08/2014 Voucher List City of Edmonds 33 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208610 5/8/2014 (Continued)067865 VERIZON WIRELESS iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 245.22 iPad Cell Service Storm 422.000.72.531.90.42.00 120.03 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 161.19 CREDIT FOR DEVICES AND COMM SVCS DEACTIV9723982810 Credit for devices 001.000.31.514.23.35.00 -100.00 Credit for devices 001.000.22.518.10.35.00 -100.00 Credit for devices 001.000.67.532.20.35.00 -100.00 Credit for deactivation for Community 001.000.61.557.20.42.00 -14.48 C/A 772540262-000019724114073 Lift Station access - 3 lines 001.000.31.518.88.42.00 90.60 Total :5,180.49 208611 5/8/2014 072841 VS VISUAL STATEMENT INC 24831 INV 24831 QUOTE 2932/S-32454 Upgrade to EdgeFX Forensic Elite 001.000.41.521.71.35.00 1,255.50 True Partner Maintenance - 5/6/14 to 001.000.41.521.71.35.00 1,259.10 Total :2,514.60 208612 5/8/2014 073472 WAPRO SPRING 2014-BROMAN WAPRO SPRING 2014 CONF - MINDY BROMAN - SPRING CONF REGISTRATION 001.000.41.521.40.49.00 185.00 Total :185.00 208613 5/8/2014 064213 WSSUA TREASURER 146 SOFTBALL OFFICIALS APRIL LEAGUES SOFTBALL OFFICIALS APRIL LEAGUES 001.000.64.575.52.41.00 1,881.00 33Page: Packet Page 56 of 294 05/08/2014 Voucher List City of Edmonds 34 7:33:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,881.002086135/8/2014 064213 064213 WSSUA TREASURER Bank total :244,173.47112 Vouchers for bank code :usbank 244,173.47Total vouchers :Vouchers in this report112 34Page: Packet Page 57 of 294 05/15/2014 Voucher List City of Edmonds 1 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208614 5/15/2014 065052 AARD PEST CONTROL 332315 MEADOWDALE CC RODENTS MEADOWDALE CC RODENTS 001.000.64.576.80.45.00 75.00 9.5% Sales Tax 001.000.64.576.80.45.00 7.12 PARK MAINTENANCE & SENIOR CENTER RODENTS332582 PARK MAINTENANCE & SENIOR CENTER RODENTS 001.000.64.576.80.45.00 105.00 9.5% Sales Tax 001.000.64.576.80.45.00 9.98 Total :197.10 208615 5/15/2014 061029 ABSOLUTE GRAPHIX 514216 SPRING 2014 SOFTBALL SHIRTS SPRING 2014 SOFTBALL SHIRTS 001.000.64.575.52.31.00 431.25 9.5% Sales Tax 001.000.64.575.52.31.00 40.97 Total :472.22 208616 5/15/2014 072189 ACCESS 25042546 SHREDDING SHREDDING - END OF YEAR 001.000.23.512.50.41.00 100.00 Total :100.00 208617 5/15/2014 063863 ADVANCED TRAFFIC PRODUCTS 0000009853 Traffic Control - Bulldog III Black "H" Traffic Control - Bulldog III Black "H" 111.000.68.542.64.31.00 407.50 9.5% Sales Tax 111.000.68.542.64.31.00 38.72 Traffic Control - 8" and 12" Yellow0000009885 Traffic Control - 8" and 12" Yellow 111.000.68.542.64.31.00 1,322.27 9.5% Sales Tax 111.000.68.542.64.31.00 125.62 Traffic Control - 8" Green Ball0000009932 1Page: Packet Page 58 of 294 05/15/2014 Voucher List City of Edmonds 2 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208617 5/15/2014 (Continued)063863 ADVANCED TRAFFIC PRODUCTS Traffic Control - 8" Green Ball 111.000.68.542.64.31.00 209.00 9.5% Sales Tax 111.000.68.542.64.31.00 19.86 Total :2,122.97 208618 5/15/2014 063862 ALPINE PRODUCTS INC TM-139490 Traffic Control - White Traffic Paint Traffic Control - White Traffic Paint 111.000.68.542.64.31.00 7,742.00 Yellow Traffic Paint 111.000.68.542.64.31.00 9,435.00 Yellow - Traffic Paint in 5 Gal Buckets 111.000.68.542.64.31.00 283.00 Glass Beads 111.000.68.542.64.31.00 1,694.40 Freight 111.000.68.542.64.31.00 214.80 9.5% Sales Tax 111.000.68.542.64.31.00 1,840.07 Total :21,209.27 208619 5/15/2014 069667 AMERICAN MARKETING 18337 Veteran's Plaza plaque Veteran's Plaza plaque 125.000.64.594.75.31.00 763.20 Freight 125.000.64.594.75.31.00 15.60 9.5% Sales Tax 125.000.64.594.75.31.00 73.99 Total :852.79 208620 5/15/2014 001634 AQUA QUIP 813849-1 TAYLOR COMPLETE AND BIOLAB TEST KITS TAYLOR COMPLETE AND BIOLAB TEST KITS 001.000.64.576.80.31.00 112.48 9.5% Sales Tax 001.000.64.576.80.31.00 10.70 2Page: Packet Page 59 of 294 05/15/2014 Voucher List City of Edmonds 3 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :123.182086205/15/2014 001634 001634 AQUA QUIP 208621 5/15/2014 069751 ARAMARK UNIFORM SERVICES 1987409069 UNIFORMS UNIFORMS 001.000.64.576.80.24.00 89.21 Total :89.21 208622 5/15/2014 064807 ATS AUTOMATION INC S066675 Alerton System - PW 5/1-7/31/14 Alerton System - PW 5/1-7/31/14 001.000.66.518.30.48.00 2,550.00 9.5% Sales Tax 001.000.66.518.30.48.00 242.25 Total :2,792.25 208623 5/15/2014 073834 BATTERIES PLUS 262-149311 BATTEIES FOR INSTRUMENTS Batteries for instruments 423.000.76.535.80.31.00 29.99 9.5% Sales Tax 423.000.76.535.80.31.00 2.85 Total :32.84 208624 5/15/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 54760 INV#54760- EDMONDS PD - BUCKINGHAM 2ND CHANCE SUMMIT II VEST 001.000.41.521.22.24.00 725.00 9.5% Sales Tax 001.000.41.521.22.24.00 68.88 INV#62538 - EDMONDS PD - AWARDS62538 COMMENDATION BAR-NO STARS 001.000.41.521.10.31.00 58.40 COMMENDATION BAR-1 GOLD STAR 001.000.41.521.10.31.00 43.80 COMMENDATION BAR-2 GOLD STARS 001.000.41.521.10.31.00 29.20 COMMENDATION BAR-3 GOLD STARS 001.000.41.521.10.31.00 14.60 COMMENDATION BAR-MERIT 3Page: Packet Page 60 of 294 05/15/2014 Voucher List City of Edmonds 4 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208624 5/15/2014 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.41.521.10.31.00 73.00 COMMENDATION BAR-VALOR 001.000.41.521.10.31.00 43.80 MEDAL OF VALOR MEDALS W/RIBBONS 001.000.41.521.10.31.00 397.50 9.5% Sales Tax 001.000.41.521.10.31.00 62.73 INV#64097 - EDMONDS PD - SACKVILLE64097 CLOTH NAMETAGS "SACKVILLE" 001.000.41.521.22.24.00 24.75 9.5% Sales Tax 001.000.41.521.22.24.00 2.35 INV#65738 - EDMONDS PD - RAMSEUR65738 L/S UNIFORM SHIRTS 001.000.41.521.22.24.00 179.90 SEW NAME TAG ON SHIRTS 001.000.41.521.22.24.00 2.00 CLOTH NAME TAGS 001.000.41.521.22.24.00 9.90 SEW YRS OF SERVICE ON SHIRTS 001.000.41.521.22.24.00 2.00 9.5% Sales Tax 001.000.41.521.22.24.00 19.45 CORPORAL CHEVRONS 001.000.41.521.22.24.00 5.90 SEW CHEVRONS ON SHIRTS 001.000.41.521.22.24.00 5.00 INV#66585-01 - EDMONDS PD - ANDERSON/INV66585-01 NAVY UNIFORM TIE 001.000.41.521.10.24.00 10.95 INSIGNIA 5/8" STARS - GOLD 001.000.41.521.22.31.00 11.99 9.5% Sales Tax 001.000.41.521.10.24.00 1.04 4Page: Packet Page 61 of 294 05/15/2014 Voucher List City of Edmonds 5 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208624 5/15/2014 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 9.5% Sales Tax 001.000.41.521.22.31.00 1.14 INV#67408 - EDMONDS PD - INVENTORY67408 BADGE HOLDERS, CLIP ON W/CHAIN 001.000.41.521.22.31.00 23.90 9.5% Sales Tax 001.000.41.521.22.31.00 2.27 INV#67638 - EDMONDS PD - PEN REFILL67638 FISHER PEN REFILLS 001.000.41.521.70.31.00 23.80 9.5% Sales Tax 001.000.41.521.70.31.00 2.26 INV#68969 - EDMONDS PD- CRYSTAL68969 SEW CHEVRONS ON SHIRTS 001.000.41.521.22.24.00 5.00 CORPORAL CHEVRONS 001.000.41.521.22.24.00 5.90 9.5% Sales Tax 001.000.41.521.22.24.00 1.04 Total :1,857.45 208625 5/15/2014 065739 BOBBY WOLFORD TRUCKING &060996 Storm - Concrete Dump Fees Storm - Concrete Dump Fees 422.000.72.531.10.49.00 185.00 Total :185.00 208626 5/15/2014 074029 BOSLEY, APRIL BOSLEY 050214 MILEAGE TO CLASSROOMS MILEAGE TO CLASSROOMS 001.000.64.571.23.43.00 49.11 Total :49.11 208627 5/15/2014 069295 BROWN, CANDY BROWN 18332 BACKYARD BIRDS 18332 BACKYARD BIRDS 18332 001.000.64.571.22.41.00 99.00 GARDENS FOR BIRDS 18331CBROWN 18331 5Page: Packet Page 62 of 294 05/15/2014 Voucher List City of Edmonds 6 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208627 5/15/2014 (Continued)069295 BROWN, CANDY GARDENS FOR BIRDS 18331 001.000.64.571.22.41.00 57.75 Total :156.75 208628 5/15/2014 074294 BROWN, TODD TBROWN 18330 MASON BEES 18330 MASON BEES 18330 001.000.64.571.22.41.00 49.50 Total :49.50 208629 5/15/2014 072571 BUILDERS EXCHANGE 1041793 E3GA/E1GA.PUBLISHING PROJECTS ONLINE E3GA.Publish Project Online 423.000.75.594.35.41.30 45.00 E1GA.Publsh Project Online 423.000.75.594.35.41.30 0.45 Total :45.45 208630 5/15/2014 003001 BUILDERS SAND & GRAVEL 305376 Storm - Crushed Gravel Storm - Crushed Gravel 422.000.72.531.40.31.00 335.19 9.5% Sales Tax 422.000.72.531.40.31.00 31.84 Total :367.03 208631 5/15/2014 018495 CALPORTLAND COMPANY 92094559 Street - Cement Street - Cement 111.000.68.542.61.31.00 247.50 9.5% Sales Tax 111.000.68.542.61.31.00 23.51 Total :271.01 208632 5/15/2014 074855 CASHMERE VALLEY BANK Acct 120000310 INTEREST PAYMENT FOR 2014 DEBT SERVICE Interest payment for 2014 Debt Service 232.000.39.592.21.83.00 9,211.04 Total :9,211.04 208633 5/15/2014 069813 CDW GOVERNMENT INC LP40394 MAINTENANCE AGREEMENT FOR WWTP SERVER 6Page: Packet Page 63 of 294 05/15/2014 Voucher List City of Edmonds 7 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208633 5/15/2014 (Continued)069813 CDW GOVERNMENT INC 5 year Maintenance support for HP 423.100.76.594.39.65.10 1,150.40 9.5% Sales Tax 423.100.76.594.39.65.10 109.29 Total :1,259.69 208634 5/15/2014 068484 CEMEX LLC 9428351876 Roadway - Asphalt Roadway - Asphalt 111.000.68.542.31.31.00 500.00 9.5% Sales Tax 111.000.68.542.31.31.00 47.50 Street - Asphalt9428372413 Street - Asphalt 111.000.68.542.61.31.00 281.50 9.5% Sales Tax 111.000.68.542.61.31.00 26.74 Storm - Dump Fees9428380151 Storm - Dump Fees 422.000.72.531.10.49.00 565.36 Total :1,421.10 208635 5/15/2014 003510 CENTRAL WELDING SUPPLY rn04140989 CAL GAS cal gas for cem 423.000.76.535.80.31.00 61.00 9.5% Sales Tax 423.000.76.535.80.31.00 5.80 Total :66.80 208636 5/15/2014 065682 CHS ENGINEERS LLC 451202-1404 E3GA.SERVICES THRU APRIL 2014 E3GA.Services thru April 2014 423.000.75.594.35.41.30 11,192.58 E4FA.SERVICES THRU APRIL 2014451302-1404 E4FA.Services thru April 2014 422.000.72.594.31.41.20 1,394.00 E3FE.SERVICES THRU APRIL 2014451303-1404 7Page: Packet Page 64 of 294 05/15/2014 Voucher List City of Edmonds 8 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208636 5/15/2014 (Continued)065682 CHS ENGINEERS LLC E3FE.Services thru April 2014 422.000.72.594.31.41.20 1,376.04 E3FG.SERVICES THRU APRIL 2014451304-1404 E3FG.Services thru April 2014 422.000.72.594.31.41.20 1,945.26 Total :15,907.88 208637 5/15/2014 019215 CITY OF LYNNWOOD 10753 INV#10753 CUST#47 - EDMONDS PD PRISONER R&B MARCH 2014 001.000.39.523.60.51.00 1,221.25 Total :1,221.25 208638 5/15/2014 004095 COASTWIDE LABS W2661359 SUPPLIES - LINERS, HANDSOAP, SEAT COVERS SUPPLIES - LINERS, HANDSOAP, SEAT COVERS 001.000.64.576.80.31.00 2,486.43 9.5% Sales Tax 001.000.64.576.80.31.00 236.21 Total :2,722.64 208639 5/15/2014 072848 COPIERS NW INV1033863 INV#1033863 ACCT#HMH636 - EDMONDS PD IRC5045 LEASE 04/05 TO 05/04/14 001.000.41.521.10.45.00 226.77 9.5% Sales Tax 001.000.41.521.10.45.00 21.54 INV#1033864 ACCT#HMH636 - EDMONDS PDINV1033864 BLACK COPIES 04/05 TO 05/04/14 001.000.41.521.10.45.00 52.02 COLOR COPIES 04/05 TO 05/04/14 001.000.41.521.10.45.00 94.00 9.5% Sales Tax 001.000.41.521.10.45.00 13.87 Total :408.20 208640 5/15/2014 063519 CUZ CONCRETE PRODUCTS INC 220519 Storm - Concrete Catch Basins Storm - Concrete Catch Basins 8Page: Packet Page 65 of 294 05/15/2014 Voucher List City of Edmonds 9 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208640 5/15/2014 (Continued)063519 CUZ CONCRETE PRODUCTS INC 422.000.72.531.40.31.00 2,755.94 9.5% Sales Tax 422.000.72.531.40.31.00 261.81 Total :3,017.75 208641 5/15/2014 006200 DAILY JOURNAL OF COMMERCE 3287644 E3GA.INVITATION TO BID ADVERTISEMENT E3GA.Invitation to Bid Advertisement 423.000.75.594.35.41.30 448.40 Total :448.40 208642 5/15/2014 073823 DAVID EVANS & ASSOC INC 342558 E1CA.SERVICES THRU 3/15/14 E1CA.Services thru 3/15/14 112.200.68.595.33.41.00 2,129.05 E1CA.SERVICES THRU 4/14/14343525 E1CA.Services thru 4/14/14 112.200.68.595.33.41.00 1,077.51 E1CA.Services thru 4/14/14 112.200.68.595.20.61.00 234.50 Total :3,441.06 208643 5/15/2014 073757 DEX MEDIA WEST INC 651150804 CEMETERY AD CEMETERY AD 130.000.64.536.20.44.00 58.98 Total :58.98 208644 5/15/2014 064531 DINES, JEANNIE 14-3450 INV#14-3450 - EDMONDS PD TRANSCRIPTION CASE #14-1343 001.000.41.521.21.41.00 409.20 TRANSCRIPTION CASE #IA14-001 001.000.41.521.10.41.00 85.80 MINUTE TAKING14-3451 Council Minutes 5/6 001.000.25.514.30.41.00 297.00 Total :792.00 208645 5/15/2014 070244 DUANE HARTMAN & ASSOCIATES INC 14-2288.1 E3DE.TO 14-01.SERVICES THRU 4/13/14 9Page: Packet Page 66 of 294 05/15/2014 Voucher List City of Edmonds 10 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208645 5/15/2014 (Continued)070244 DUANE HARTMAN & ASSOCIATES INC E3DE.TO 14-01 Services thru 4/13/14 112.200.68.595.33.41.00 5,822.00 Total :5,822.00 208646 5/15/2014 063448 EDMONDS LIONS CLUB 2014 Flag Program 2014 EDMONDS LIONS CLUB FLAG PROGRAM 2014 Flag program 001.000.39.519.90.49.00 500.00 Total :500.00 208647 5/15/2014 008705 EDMONDS WATER DIVISION 5-10351 23823 76TH AVE W 23823 76TH AVE W 001.000.64.576.80.47.00 38.12 Total :38.12 208648 5/15/2014 008812 ELECTRONIC BUSINESS MACHINES 099732 COPY MACHINE MAINT COPY M,ACHINE MAINT 001.000.23.512.50.45.00 3.74 Total :3.74 208649 5/15/2014 009350 EVERETT DAILY HERALD EDH557756 E3GA.INVITATION TO BID AD E3GA.Invitation to Bid Ad 423.000.75.594.35.41.30 196.08 NEWSPAPER ADEDH558443 Ordinance 3968 & 3969 001.000.25.514.30.44.00 46.44 Lydd Properties LLC/PLN20140009 NOA -EDH558732 Lydd Properties LLC/PLN20140009 NOA - 001.000.62.558.60.44.00 101.48 Jordan Schenk/PLN20140008 NOA - NoticeEDH558823 Jordan Schenk/PLN20140008 NOA - Notice 001.000.62.558.60.44.00 94.60 E3AB.RFQ ADVERTISEMENTLG556381 E3AB.RFQ Advertisement 112.200.68.595.33.41.00 127.28 Total :565.88 10Page: Packet Page 67 of 294 05/15/2014 Voucher List City of Edmonds 11 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208650 5/15/2014 061759 FALK, ERIC M FALK - APR 2014 EXPENSE CLAIM - MOTORS INSTRUCTOR TRAINI 4/25 LODGING @ SHELTON 001.000.41.521.40.43.00 91.30 BREAKFAST & DINNER PER DIEM FOR 4/26 001.000.41.521.40.43.00 32.00 4/26 LODGING @ WEEKEND RATE 001.000.41.521.40.43.00 119.90 BREAKFAST PER DIEM @75% FOR LAST TRAVEL 001.000.41.521.40.43.00 8.25 Total :251.45 208651 5/15/2014 066378 FASTENAL COMPANY WAMOU31886 Traffic Control - Supplies Traffic Control - Supplies 111.000.68.542.64.31.00 14.40 9.5% Sales Tax 111.000.68.542.64.31.00 1.37 MISCELLANEOUS HARDWAREWAMOU32026 MISCELLANEOUS HARDWARE 001.000.64.576.80.31.00 43.04 9.5% Sales Tax 001.000.64.576.80.31.00 4.09 Total :62.90 208652 5/15/2014 071026 FASTSIGNS OF LYNNWOOD 443 13996 CORNER PARK TAG - KINGSBURY & ARMSTRONG CORNER PARK TAG - KINGSBURY & ARMSTRONG 127.000.64.575.50.31.00 5.50 9.5% Sales Tax 127.000.64.575.50.31.00 0.53 Total :6.03 208653 5/15/2014 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY ACCOUNT TELEMETRY MASTER SUMMARY ACCOUNT 421.000.74.534.80.42.00 246.64 TELEMETRY MASTER SUMMARY ACCOUNT 423.000.75.535.80.42.00 246.64 LIFT STATION #6 VG SPECIAL ACCESS LINES253-003-6887 11Page: Packet Page 68 of 294 05/15/2014 Voucher List City of Edmonds 12 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208653 5/15/2014 (Continued)011900 FRONTIER LIFT STATION #6 VG SPECIAL ACCESS LINES 423.000.75.535.80.42.00 41.67 LIFT STATION #8 VG SPECIAL ACCESS LINES425-774-1031 LIFT STATION #8 TWO VOICE GRADE SPECIAL 423.000.75.535.80.42.00 46.84 BEACH RANGER PHONE @ FISHING PIER425-775-1344 BEACH RANGER PHONE @ FISHING PIER 001.000.64.571.23.42.00 59.04 SNO-ISLE LIBRARY ELEVATOR PHONE LINE425-776-1281 SNO-ISLE LIBRARY ELEVATOR PHONE LINE 001.000.66.518.30.42.00 46.37 LIFT STATION #7 VG SPECIAL ACCESS LINE425-776-2742 LIFT STATION #7 V/G SPECIAL ACCESS LINE 423.000.75.535.80.42.00 26.02 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.64.576.80.42.00 57.71 Total :770.93 208654 5/15/2014 072515 GOOGLE INC 9959891 C/A #396392 MESSAGE DISCOVERY BILLING Internet Anti-Virus & Spam Maint Fee - 001.000.31.518.88.48.00 407.00 Total :407.00 208655 5/15/2014 066575 HERTZ EQUIPMENT RENTAL 27372126-001 Roadway - Plate Compactor Roadway - Plate Compactor 111.000.68.542.31.35.00 2,161.25 9.5% Sales Tax 111.000.68.542.31.35.00 205.32 Roadway - Parts for Plate Compactor27406990-001 Roadway - Parts for Plate Compactor 111.000.68.542.31.31.00 658.55 Freight 111.000.68.542.31.31.00 52.00 9.5% Sales Tax 12Page: Packet Page 69 of 294 05/15/2014 Voucher List City of Edmonds 13 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208655 5/15/2014 (Continued)066575 HERTZ EQUIPMENT RENTAL 111.000.68.542.31.31.00 67.50 Total :3,144.62 208656 5/15/2014 067862 HOME DEPOT CREDIT SERVICES 1085782 Water - Supplies Water - Supplies 421.000.74.534.80.31.00 63.89 9.5% Sales Tax 421.000.74.534.80.31.00 6.07 Traffic Control - Blocks2032913 Traffic Control - Blocks 111.000.68.542.64.31.00 23.92 9.5% Sales Tax 111.000.68.542.64.31.00 2.27 PW - Plywood Supplies2032969 PW - Plywood Supplies 001.000.66.518.30.31.00 39.97 9.5% Sales Tax 001.000.66.518.30.31.00 3.80 Fac Maint - Supplies2043649 9.5% Sales Tax 001.000.66.518.30.31.00 1.10 Fac Maint - Supplies 001.000.66.518.30.31.00 11.56 FAC - Sink Supplies2060739 FAC - Sink Supplies 001.000.66.518.30.31.00 87.85 9.5% Sales Tax 001.000.66.518.30.31.00 8.35 Sr Center - Supplies2085538 Sr Center - Supplies 001.000.66.518.30.31.00 9.87 9.5% Sales Tax 001.000.66.518.30.31.00 0.94 Fac Maint - Supplies2095041 Fac Maint - Supplies 13Page: Packet Page 70 of 294 05/15/2014 Voucher List City of Edmonds 14 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208656 5/15/2014 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.66.518.30.31.00 25.38 9.5% Sales Tax 001.000.66.518.30.31.00 2.41 FAC - Shower area Supplies3043432 FAC - Shower area Supplies 001.000.66.518.30.31.00 25.08 9.5% Sales Tax 001.000.66.518.30.31.00 2.38 FAC - Supplies4032618 FAC - Supplies 001.000.66.518.30.31.00 30.75 9.5% Sales Tax 001.000.66.518.30.31.00 2.92 MCH - Storage Hangers4032712 MCH - Storage Hangers 001.000.66.518.30.31.00 5.74 9.5% Sales Tax 001.000.66.518.30.31.00 0.55 Fac Maint - Supplies4040244 Fac Maint - Supplies 001.000.66.518.30.31.00 32.56 9.5% Sales Tax 001.000.66.518.30.31.00 3.09 Fac Maint - Unit 45 Supplies4040314 Fac Maint - Unit 45 Supplies 001.000.66.518.30.31.00 18.94 9.5% Sales Tax 001.000.66.518.30.31.00 1.80 Fac Maint Shop Supplies4040346 Fac Maint Shop Supplies 001.000.66.518.30.31.00 51.35 9.5% Sales Tax 001.000.66.518.30.31.00 4.88 Fac Maint - Supplies41289 14Page: Packet Page 71 of 294 05/15/2014 Voucher List City of Edmonds 15 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208656 5/15/2014 (Continued)067862 HOME DEPOT CREDIT SERVICES Fac Maint - Supplies 001.000.66.518.30.31.00 9.55 9.5% Sales Tax 001.000.66.518.30.31.00 0.91 Yost Pool - Supplies5040267 Yost Pool - Supplies 001.000.66.518.30.31.00 19.35 9.5% Sales Tax 001.000.66.518.30.31.00 1.84 FAC - Liquid Ant Bait5074725 FAC - Liquid Ant Bait 001.000.66.518.30.31.00 22.68 9.5% Sales Tax 001.000.66.518.30.31.00 2.15 Sewer - Supplies5095928 Sewer - Supplies 423.000.75.535.80.31.00 19.97 9.5% Sales Tax 423.000.75.535.80.31.00 1.90 Street - RoundUp6034001 Street - RoundUp 111.000.68.542.71.31.00 109.00 9.5% Sales Tax 111.000.68.542.71.31.00 10.36 FAC - Shower Supplies6034027 FAC - Shower Supplies 001.000.66.518.30.31.00 57.82 9.5% Sales Tax 001.000.66.518.30.31.00 5.49 FAC - Pest Control6045091 FAC - Pest Control 001.000.66.518.30.31.00 9.99 PW - Paint 001.000.66.518.30.31.00 7.74 15Page: Packet Page 72 of 294 05/15/2014 Voucher List City of Edmonds 16 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208656 5/15/2014 (Continued)067862 HOME DEPOT CREDIT SERVICES 9.5% Sales Tax 001.000.66.518.30.31.00 1.68 Street - Insect Spray70041 Street - Insect Spray 111.000.68.542.71.31.00 8.97 9.5% Sales Tax 111.000.68.542.71.31.00 0.85 FAC - Shower Supplies7033735 FAC - Shower Supplies 001.000.66.518.30.31.00 33.40 9.5% Sales Tax 001.000.66.518.30.31.00 3.17 FAC - Pipe Supplies7061355 FAC - Pipe Supplies 001.000.66.518.30.31.00 41.57 9.5% Sales Tax 001.000.66.518.30.31.00 3.95 FAC - Supplies7072342 FAC - Supplies 001.000.66.518.30.31.00 14.40 9.5% Sales Tax 001.000.66.518.30.31.00 1.37 PW - Wash Machine Supply Lines8585933 PW - Wash Machine Supply Lines 001.000.65.518.20.31.00 28.77 9.5% Sales Tax 001.000.65.518.20.31.00 2.73 Civic Field - Supplies9041591 Civic Field - Supplies 001.000.64.576.80.31.00 63.24 9.5% Sales Tax 001.000.64.576.80.31.00 6.01 FAC - Stage Supplies9041597 FAC - Stage Supplies 16Page: Packet Page 73 of 294 05/15/2014 Voucher List City of Edmonds 17 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208656 5/15/2014 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.66.518.30.31.00 431.41 9.5% Sales Tax 001.000.66.518.30.31.00 40.98 Traffic Control - Red Marking Paint9046222 Traffic Control - Red Marking Paint 111.000.68.542.64.31.00 31.62 9.5% Sales Tax 111.000.68.542.64.31.00 3.00 Water - Supplies9080018 Water - Supplies 421.000.74.534.80.31.00 27.19 9.5% Sales Tax 421.000.74.534.80.31.00 2.58 Water - Supplies9092024 Water - Supplies 421.000.74.534.80.31.00 10.45 9.5% Sales Tax 421.000.74.534.80.31.00 0.99 Total :1,504.50 208657 5/15/2014 073548 INDOFF INCORPORATED 2451242 Misc. office supplies including copier Misc. office supplies including copier 001.000.62.524.10.31.00 431.57 9.5% Sales Tax 001.000.62.524.10.31.00 40.99 Office supplies for Shane.2451997 Office supplies for Shane. 001.000.62.524.10.31.00 20.40 9.5% Sales Tax 001.000.62.524.10.31.00 1.94 Total :494.90 208658 5/15/2014 063493 JOHNSTONE SUPPLY 13079254-00 FAC - Roof Ventilatior FAC - Roof Ventilatior 001.000.66.518.30.31.00 571.65 17Page: Packet Page 74 of 294 05/15/2014 Voucher List City of Edmonds 18 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208658 5/15/2014 (Continued)063493 JOHNSTONE SUPPLY Fac Maint - Batteries 001.000.66.518.30.31.00 18.84 Freight 001.000.66.518.30.31.00 75.00 9.5% Sales Tax 001.000.66.518.30.31.00 56.10 FS 17 & PS - Igniters13079680-00 FS 17 & PS - Igniters 001.000.66.518.30.31.00 100.08 9.5% Sales Tax 001.000.66.518.30.31.00 9.51 FS 17 & PS - Igniter16129222-00 FS 17 & PS - Igniter 001.000.66.518.30.31.00 50.04 9.5% Sales Tax 001.000.66.518.30.31.00 4.75 Total :885.97 208659 5/15/2014 072650 KCDA PURCHASING COOPERATIVE 3790642 INV#3790642 CUST#100828 - EDMONDS PD HON HIGH BACK CHAIR (SGTS OFFICE) 001.000.41.521.22.35.00 302.65 9.5% Sales Tax 001.000.41.521.22.35.00 28.75 Total :331.40 208660 5/15/2014 016850 KUKER RANKEN INC INV-000811 HAWKINS.DURA RITE LOOSE LEAF PADS(4) Hawkins.Dura Rite Loose Leaf Pads (4) 001.000.67.532.20.49.00 75.00 9.5% Sales Tax 001.000.67.532.20.49.00 7.13 Total :82.13 208661 5/15/2014 072059 LEE, NICOLE 1330 INTERPRETER FEES INTERPRETER FEES 001.000.23.512.50.41.01 142.56 18Page: Packet Page 75 of 294 05/15/2014 Voucher List City of Edmonds 19 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :142.562086615/15/2014 072059 072059 LEE, NICOLE 208662 5/15/2014 073603 LIGHTHOUSE LAW GROUP PLLC 20164 expenses 03-14 EXPENSES 03-14 reimbursement for expenses - Five 001.000.36.515.31.41.00 103.75 05-14 LEGALS FEESMay 2014 05-14 Legal fees 001.000.36.515.31.41.00 32,000.00 Total :32,103.75 208663 5/15/2014 061900 MARC 0522402-in HYDROCHLORIC ACID Hydrochloric acid 423.000.76.535.80.31.00 841.50 9.5% Sales Tax 423.000.76.535.80.31.00 79.95 Total :921.45 208664 5/15/2014 069362 MARSHALL, CITA 1316 INTERPRETER FEES INTERPRETER FEES 001.000.23.512.50.41.01 88.32 INTERPRETER FEE1317 INTERPRETER FEES 001.000.23.512.50.41.01 88.32 INTERPRETER FEES1319 INTERPRETER FEES 001.000.23.523.30.41.01 88.32 Total :264.96 208665 5/15/2014 019920 MCCANN, MARIAN 47 LEOFF 1 Medical Reimbursement LEOFF 1 Medical Reimbursement 009.000.39.517.20.29.00 7,641.00 Total :7,641.00 208666 5/15/2014 020039 MCMASTER-CARR SUPPLY CO 83504169 RIGID PIPE NIPPLE CHUCK Rigid pipe nipple chucks 423.000.76.535.80.31.21 50.40 Freight 19Page: Packet Page 76 of 294 05/15/2014 Voucher List City of Edmonds 20 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208666 5/15/2014 (Continued)020039 MCMASTER-CARR SUPPLY CO 423.000.76.535.80.31.21 12.38 PVC CHECK VALVE83588344 PVC check valve 423.000.76.535.80.48.21 117.46 Freight 423.000.76.535.80.48.21 5.83 FLEX SHAFT COUPLINGS83590108 flex shaft couplings 423.000.76.535.80.48.00 5.67 Freight 423.000.76.535.80.48.00 5.83 COOL SANDING FLAP DISC83615810 Cool sanding flap disc 423.000.76.535.80.31.21 88.56 Freight 423.000.76.535.80.31.21 6.97 DISPENSING PUMP FORCLEANING SOLUTION83810708 Dispensing pump for cleaning solution 423.000.76.535.80.48.21 1,046.74 Freight 423.000.76.535.80.48.21 8.19 Total :1,348.03 208667 5/15/2014 063773 MICROFLEX 00021851 04-14 TAX AUDIT PROGRAM TAX AUDIT PROGRAM 001.000.31.514.23.41.00 235.27 Total :235.27 208668 5/15/2014 071011 MIDCO-WEST INC 445003373 FORKLIFT REPAIRS Forklift Repairs 423.000.76.535.80.48.00 3,893.30 9.5% Sales Tax 423.000.76.535.80.48.00 369.86 Total :4,263.16 20Page: Packet Page 77 of 294 05/15/2014 Voucher List City of Edmonds 21 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208669 5/15/2014 020900 MILLERS EQUIP & RENT ALL INC 181461 PROPANE propane 423.000.76.535.80.31.00 30.89 9.5% Sales Tax 423.000.76.535.80.31.00 2.93 GLOVES, MISC., LEATHER CHAPS187911 GLOVES, MISC., LEATHER CHAPS 001.000.64.576.80.31.00 199.71 9.5% Sales Tax 001.000.64.576.80.31.00 18.97 Total :252.50 208670 5/15/2014 073918 MINTON, SHARON MINTON 18040 PRENATAL YOGA 18040 PRENATAL YOGA 18040 001.000.64.575.54.41.00 111.00 Total :111.00 208671 5/15/2014 072700 NETWORK HARDWARE RESALE LLC 461798 FIBER CONNECTOR FIRE STATION & PUBLIC SA GMC-LX-2SC-NON 1000Base-TX to 001.000.31.518.87.35.00 135.00 9.5% Sales Tax 001.000.31.518.87.35.00 12.83 Total :147.83 208672 5/15/2014 061013 NORTHWEST CASCADE INC 1-902127 WILLOW CREEK FISH HATCHERY HONEY BUCKET WILLOW CREEK FISH HATCHERY HONEY BUCKET 001.000.64.576.80.45.00 112.35 HICKMAN PARK HONEY BUCKET1-903650 HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 587.88 YOST PARK POOL HONEY BUCKET1-903660 YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 310.99 Total :1,011.22 208673 5/15/2014 063511 OFFICE MAX INC 679813 Hand held recorders for City Council 21Page: Packet Page 78 of 294 05/15/2014 Voucher List City of Edmonds 22 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208673 5/15/2014 (Continued)063511 OFFICE MAX INC 9.5% Sales Tax 001.000.11.511.60.35.00 36.86 Hand held recorders for City Council 001.000.11.511.60.35.00 388.05 INV#695840 ACCT#520437 250POL - EDMONDS695840 SIGN HERE FLAGS 001.000.41.521.10.31.00 5.03 CHAIR MATS 001.000.41.521.10.31.00 69.98 9.5% Sales Tax 001.000.41.521.10.31.00 7.14 OFFICE SUPPLIES770858 Office Supplies 001.000.25.514.30.31.00 93.08 9.5% Sales Tax 001.000.25.514.30.31.00 8.84 Total :608.98 208674 5/15/2014 070166 OFFICE OF THE STATE TREASURER April, 2014 COURT, BLDG CODE & JIS TRANSMITTAL Emergency Medical Services & Trauma 001.000.237.120 1,342.96 PSEA 1, 2 & 3 Account 001.000.237.130 20,735.95 Building Code Fee Account 001.000.237.150 114.50 State Patrol Death Investigation 001.000.237.330 47.98 Judicial Information Systems Account 001.000.237.180 4,871.46 School Zone Safety Account 001.000.237.200 228.78 Washington Auto Theft Prevention 001.000.237.250 2,661.92 Traumatic Brain Injury 22Page: Packet Page 79 of 294 05/15/2014 Voucher List City of Edmonds 23 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208674 5/15/2014 (Continued)070166 OFFICE OF THE STATE TREASURER 001.000.237.260 504.17 Accessible Communities Acct 001.000.237.290 11.11 Multi-Model Transportation 001.000.237.300 11.11 Hwy Safety Acct 001.000.237.320 76.20 Crime Lab Blood Breath Analysis 001.000.237.170 41.30 WSP Hwy Acct 001.000.237.340 272.68 Total :30,920.12 208675 5/15/2014 073714 OLBRECHTS & ASSOC PLLC MARCH AND APRIL March & April Hearing Examiner services. March & April Hearing Examiner services. 001.000.62.558.60.41.00 566.50 Total :566.50 208676 5/15/2014 026200 OLYMPIC VIEW WATER DISTRICT 0021400 FIRE STATION #20 88TH AVE W / METER R130 FIRE STATION #20 88TH AVE W / METER 001.000.66.518.30.47.00 187.35 Total :187.35 208677 5/15/2014 063750 ORCA PACIFIC INC 8837 CALCIUM HYPOCHLORITE FOR POOL CALCIUM HYPOCHLORITE FOR POOL 001.000.64.576.80.31.00 145.00 9.5% Sales Tax 001.000.64.576.80.31.00 13.78 Total :158.78 208678 5/15/2014 008350 PETTY CASH YOSTPOOLCASH2014 START UP PETTY CASH YOST POOL SUMMER 201 START UP PETTY CASH YOST POOL SUMMER 001.000.111.700 350.00 Total :350.00 23Page: Packet Page 80 of 294 05/15/2014 Voucher List City of Edmonds 24 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208679 5/15/2014 008350 PETTY CASH PR PETTY 52014 POMS APRIL PROJECTS POMS APRIL PROJECTS 001.000.64.575.56.31.00 3.78 FELT BOARD STORY PIECES 001.000.64.575.56.31.00 15.31 PROPS, SUPPLIES FOR PROJECTS AND OFFICE 001.000.64.575.56.31.00 8.76 MUSIC CD 001.000.64.575.55.31.00 10.94 Total :38.79 208680 5/15/2014 028860 PLATT ELECTRIC SUPPLY INC E167066 HOFF 4X POLYPRO HOFF 4X POLYPRO 001.000.64.576.80.31.00 243.72 9.5% Sales Tax 001.000.64.576.80.31.00 23.15 PS - SuppliesE184094 PS - Supplies 001.000.66.518.30.31.00 102.82 9.5% Sales Tax 001.000.66.518.30.31.00 9.77 PW - SuppliesE190645 PW - Supplies 001.000.66.518.30.31.00 23.65 FAC - Supplies 001.000.66.518.30.31.00 20.13 9.5% Sales Tax 001.000.66.518.30.31.00 4.16 electrical partse211931 electrical parts 423.000.76.535.80.31.22 128.47 9.5% Sales Tax 423.000.76.535.80.31.22 12.20 Fac Maint - SuppliesE227999 Fac Maint - Supplies 001.000.66.518.30.31.00 227.27 24Page: Packet Page 81 of 294 05/15/2014 Voucher List City of Edmonds 25 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208680 5/15/2014 (Continued)028860 PLATT ELECTRIC SUPPLY INC 9.5% Sales Tax 001.000.66.518.30.31.00 21.59 Total :816.93 208681 5/15/2014 064735 PNWS - AWWA shortschool2014 SHORT SCHOOL REG FOR 5 short school reg for Slenker, Zuvela, 423.000.76.535.80.49.71 970.00 Total :970.00 208682 5/15/2014 029800 PRINZ, DANIEL 50 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.39.517.20.23.00 310.25 Total :310.25 208683 5/15/2014 064088 PROTECTION ONE 31146525 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 121 5TH AVE N 001.000.66.518.30.42.00 43.82 Total :43.82 208684 5/15/2014 070955 R&R STAR TOWING 90319 INV#90319 - EDMONDS PD TOW 1998 MARINER #AJY7529 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :173.01 208685 5/15/2014 006841 RICOH USA INC 5030568079 Meter charges on the 907EX large copier Meter charges on the 907EX large copier 001.000.62.524.10.45.00 42.40 Meter charges for Engineering color5030568080 Meter charges for Engineering color 001.000.62.524.10.45.00 224.37 Total :266.77 208686 5/15/2014 070042 RICOH USA INC 92329662 Rent on reception copier MP171SPF for Rent on reception copier MP171SPF for 25Page: Packet Page 82 of 294 05/15/2014 Voucher List City of Edmonds 26 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208686 5/15/2014 (Continued)070042 RICOH USA INC 001.000.62.524.10.45.00 30.66 Total :30.66 208687 5/15/2014 071467 S MORRIS COMPANY APRIL 2014 INVOICE 4/30/14 ACCT#70014 - EDMONDS PD #145372 - 3 NPC 4/14/14 001.000.41.521.70.41.00 34.44 #146098 - 9 NPC 4/28/14 001.000.41.521.70.41.00 103.32 Total :137.76 208688 5/15/2014 065001 SCHIRMAN, RON 48 LEOFF 1 Medical Reimbursement LEOFF 1 Medical Reimbursement 009.000.39.517.20.23.00 612.92 Total :612.92 208689 5/15/2014 070115 SHANNON & WILSON INC 90152 E4FC.SERVICES THRU 4/12/14 E4FC.Services thru 4/12/14 422.000.72.594.31.41.20 270.95 Total :270.95 208690 5/15/2014 036955 SKY NURSERY T-0306791 FERTIL-MULCH FOR CEMETERY FERTIL-MULCH FOR CEMETERY 130.000.64.536.50.31.00 87.00 9.5% Sales Tax 130.000.64.536.50.31.00 8.27 CEMETERY MULCHT-0307433 CEMETERY MULCH 130.000.64.536.50.31.00 87.00 9.5% Sales Tax 130.000.64.536.50.31.00 8.27 Total :190.54 208691 5/15/2014 036850 SMITH, SHERLUND D 49 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.39.517.20.23.00 92.67 26Page: Packet Page 83 of 294 05/15/2014 Voucher List City of Edmonds 27 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :92.672086915/15/2014 036850 036850 SMITH, SHERLUND D 208692 5/15/2014 037375 SNO CO PUD NO 1 2002-0291-9 LIFT STATION #8 113 RAILROAD AVE / METER LIFT STATION #8 113 RAILROAD AVE / 423.000.75.535.80.47.10 272.21 TRAFFIC LIGHT 23602 76TH AVE W / METER 12002-7495-9 TRAFFIC LIGHT 23602 76TH AVE W / METER 111.000.68.542.64.47.00 38.58 TRAFFIC LIGHT 22000 76TH AVE W / METER 12004-9315-3 TRAFFIC LIGHT 22000 76TH AVE W / METER 111.000.68.542.64.47.00 49.77 TRAFFIC LIGHT 22400 76TH AVE W / METER 12005-9488-5 TRAFFIC LIGHT 22400 76TH AVE W / METER 111.000.68.542.64.47.00 29.41 CITY PARK RESTROOMS2006-5085-1 CITY PARK RESTROOMS 001.000.64.576.80.47.00 32.89 PARK & MAINTENANCE SHOP2006-5164-4 PARK & MAINTENANCE SHOP 001.000.64.576.80.47.00 952.44 PLAYFIELD BLEACHERS2008-6924-6 PLAYFIELD BLEACHERS 001.000.64.576.80.47.00 128.08 DECORATIVE LIGHTING 115 2ND AVE S / METE2009-1385-3 DECORATIVE LIGHTING 115 2ND AVE S / 111.000.68.542.68.47.00 50.58 HICKMAN PARK2011-8453-8 HICKMAN PARK 001.000.64.576.80.47.00 173.54 TRAFFIC LIGHT 21132 76TH AVE W / METER 12011-8789-5 TRAFFIC LIGHT 21132 76TH AVE W / METER 111.000.68.542.64.47.00 33.06 PARK GAZEBO2013-8327-0 PARK GAZEBO 001.000.64.576.80.47.00 31.80 LIFT STATION 7403 BALLINGER WAY / METER2014-2731-7 27Page: Packet Page 84 of 294 05/15/2014 Voucher List City of Edmonds 28 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208692 5/15/2014 (Continued)037375 SNO CO PUD NO 1 LIFT STATION 7403 BALLINGER WAY / METER 423.000.75.535.80.47.10 30.74 PLAYFIELD LIGHTS2014-5305-7 PLAYFIELD LIGHTS 001.000.64.576.80.47.00 113.47 LIFT STATION #14 7905 1/2 211TH PL SW /2015-0127-7 LIFT STATION #14 7905 1/2 211TH PL SW / 423.000.75.535.80.47.10 34.72 LIFT STATION #7 121 W DAYTON ST / METER2015-3292-6 LIFT STATION #7 121 W DAYTON ST / METER 423.000.75.535.80.47.10 415.97 STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5 STREET LIGHTING (183 LIGHTS @ 150W) / 111.000.68.542.68.47.00 1,123.78 CITY PARK SOUTH RESTROOMS & COVERED2021-1448-4 CITY PARK SOUTH RESTROOMS & COVERED 001.000.64.576.80.47.00 222.75 PEDEST CAUTION LIGHT 7801 212TH ST SW /2021-9128-4 PEDEST CAUTION LIGHT 7801 212TH ST SW / 111.000.68.542.68.47.00 30.74 TRAFFIC LIGHT 22400 HWY 99 / METER 100042022-8909-6 TRAFFIC LIGHT 22400 HWY 99 / METER 111.000.68.542.64.47.00 116.83 TRAFFIC LIGHT 21530 76TH AVE W / METER 12023-5673-9 TRAFFIC LIGHT 21530 76TH AVE W / METER 111.000.68.542.64.47.00 43.51 LIFT STATION #1 105 CASPERS ST / METER 12024-9953-9 LIFT STATION #1 105 CASPERS ST / METER 423.000.75.535.80.47.10 1,236.02 STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6 STREET LIGHTING (303 LIGHTS @ 200W) / 111.000.68.542.68.47.00 2,547.97 STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2 STREET LIGHTING (13 LIGHTS @ 400W) / 111.000.68.542.68.47.00 116.09 28Page: Packet Page 85 of 294 05/15/2014 Voucher List City of Edmonds 29 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208692 5/15/2014 (Continued)037375 SNO CO PUD NO 1 STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-3 STREET LIGHTING (2029 LIGHTS @ 100W) / 111.000.68.542.68.47.00 14,640.11 STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8 STREET LIGHTING (58 LIGHTS @ 250W) / 111.000.68.542.68.47.00 337.50 STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3 STREET LIGHTING (1 LIGHT @ 150W) / NOT 111.000.68.542.68.47.00 3.75 STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7 STREET LIGHTING (18 LIGHTS @ 200W) / 111.000.68.542.68.47.00 83.38 STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5 STREET LIGHTING (5 LIGHTS @ 400W) / NOT 111.000.68.542.68.47.00 43.94 STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3 STREET LIGHTING (2 LIGHTS @ 100W) / NOT 111.000.68.542.68.47.00 11.15 STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0 STREET LIGHTING (26 LIGHTS @ 250W) / 111.000.68.542.68.47.00 151.58 LIFT STATION #5 432 3RD AVE S / METER 102051-8438-5 LIFT STATION #5 432 3RD AVE S / METER 423.000.75.535.80.47.10 55.30 DECORATIVE & STREET LIGHTING 226122053-0758-0 DECORATIVE & STREET LIGHTING 22612 111.000.68.542.64.47.00 291.38 Total :23,443.04 208693 5/15/2014 063941 SNO CO SHERIFFS OFFICE 2014-2097 INV#2014-2097 - EDMONDS PD 55 BOOKINGS @ $95.94 - 04/14 001.000.39.523.60.51.00 5,276.70 439.5 HOUSING DAYS @ $66.63 - 04/14 001.000.39.523.60.51.00 29,283.89 19 WORK RELEASE @ $44.77 - 04/14 29Page: Packet Page 86 of 294 05/15/2014 Voucher List City of Edmonds 30 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208693 5/15/2014 (Continued)063941 SNO CO SHERIFFS OFFICE 001.000.39.523.60.51.00 850.63 CREDIT ON #2014-2097 - EDMONDS PD2014-2097 CR 19 WORK RELEASE $20 -04/14 001.000.39.523.60.51.00 -380.00 SNO CO INMATE MEDS - EDMONDS - APRIL 201JAIL MED 04/14 INMATE MEDICATION - APR 2014 001.000.39.523.60.31.00 1,311.37 Total :36,342.59 208694 5/15/2014 063941 SNO CO SHERIFFS OFFICE I000356630 INV#I000356630 CUST#SSH00095 - EDMONDS P RANGE USAGE 11 HRS 4/8/14 001.000.41.521.40.41.00 550.00 INV#I000357279 CUST#SSH00095 - EDMONDS PI000357279 RANGE USAGE 4 HRS 5/1/14 001.000.41.521.40.41.00 200.00 INV#I000357625 CUST#SSH00095 - EDMONDS PI000357625 RANGE USAGE 2 HRS 5/5/14 001.000.41.521.40.41.00 100.00 Total :850.00 208695 5/15/2014 006630 SNOHOMISH COUNTY 64265 SOLID WASTE FEES APRIL SOLID WASTE FEES APRIL 001.000.64.576.80.47.00 512.00 Total :512.00 208696 5/15/2014 037800 SNOHOMISH HEALTH DISTRICT CEDM Fac Maint - HEP/B Fac Maint - HEP/B 001.000.66.518.30.41.00 108.00 Total :108.00 208697 5/15/2014 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 550.68 FRANCES ANDERSON CENTER 700 MAIN ST103585 FRANCES ANDERSON CENTER 700 MAIN ST 30Page: Packet Page 87 of 294 05/15/2014 Voucher List City of Edmonds 31 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208697 5/15/2014 (Continued)038300 SOUND DISPOSAL CO 001.000.66.518.30.47.00 674.47 SNO-ISLE LIBRARY 650 MAIN ST103586 SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 555.23 CITY HALL 121 5TH AVE N103588 CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.89 Total :2,240.27 208698 5/15/2014 038410 SOUND SAFETY PRODUCTS 4233592-01 RUBBER BOOTS RUBBER BOOTS 001.000.64.576.80.31.00 20.15 9.5% Sales Tax 001.000.64.576.80.31.00 1.91 JACKET AND PANTS4233892-01 JACKET AND PANTS 001.000.64.576.80.31.00 126.60 9.5% Sales Tax 001.000.64.576.80.31.00 12.03 JACKET AND PANTS4233893-01 JACKET AND PANTS 001.000.64.576.80.31.00 104.60 9.5% Sales Tax 001.000.64.576.80.31.00 9.94 Total :275.23 208699 5/15/2014 040917 TACOMA SCREW PRODUCTS INC 30520289 Storm - Green Upside Down Paint Storm - Green Upside Down Paint 422.000.72.531.40.31.00 668.25 9.5% Sales Tax 422.000.72.531.40.31.00 63.48 Total :731.73 208700 5/15/2014 073970 TALLMAN, TYLER TALLMAN 5514 PICKLE-BALL ATTTENDANT 1.5 HRS. PICKLE-BALL ATTTENDANT 1.5 HRS. 31Page: Packet Page 88 of 294 05/15/2014 Voucher List City of Edmonds 32 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208700 5/15/2014 (Continued)073970 TALLMAN, TYLER 001.000.64.575.52.41.00 15.00 Total :15.00 208701 5/15/2014 071666 TETRA TECH INC 50792718 E4FB.SERVICES THRU 3/31/14 E4FB.Services thru 3/31/14 422.000.72.594.31.41.20 2,462.93 Total :2,462.93 208702 5/15/2014 065459 THE HERALD SUBSCRIPTION 10020498 Subscription for 12 months from 5/31/14 Subscription for 12 months from 5/31/14 001.000.62.524.10.49.00 195.00 Total :195.00 208703 5/15/2014 027269 THE PART WORKS INC 381383 BIBB HOSE WALL CHROME WOODFORD BIBB HOSE WALL CHROME WOODFORD 001.000.64.576.80.31.00 146.40 Freight 001.000.64.576.80.31.00 22.87 9.5% Sales Tax 001.000.64.576.80.31.00 16.08 FLO-CTRL ASSY .5 GPM - KATRINA381505 FLO-CTRL ASSY .5 GPM - KATRINA 001.000.64.576.80.31.00 14.04 9.5% Sales Tax 001.000.64.576.80.31.00 1.33 Total :200.72 208704 5/15/2014 074854 THERMO FISHER SCIENTIFIC LLC svo83197787 BOD REFER REPAIR Repair BOD refridgerator 423.000.76.535.80.48.31 738.53 Total :738.53 208705 5/15/2014 068105 THORSON BARNETT & MCDONALD PC 67801 Legal services for MEBT Legal services for MEBT 001.000.22.518.10.41.00 992.00 32Page: Packet Page 89 of 294 05/15/2014 Voucher List City of Edmonds 33 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :992.002087055/15/2014 068105 068105 THORSON BARNETT & MCDONALD PC 208706 5/15/2014 038315 THYSSENKRUPP ELEVATOR US53294 ELEVATOR MAINTENANCE SNO-ISLE LIBRARY ELEVATOR MAINTENANCE SNO-ISLE LIBRARY 001.000.66.518.30.48.00 961.28 9.5% Sales Tax 001.000.66.518.30.48.00 91.32 ELEVATOR MAINTENANCE F. ANDERSON CENTERUS53301 ELEVATOR MAINTENANCE FRANCES ANDERSON 001.000.66.518.30.48.00 969.88 9.5% Sales Tax 001.000.66.518.30.48.00 92.14 ELEVATOR MAINTENANCE CIVIC CENTERUS53869 ELEVATOR MAINTENANCE CIVIC CENTER 250 001.000.66.518.30.48.00 843.30 9.5% Sales Tax 001.000.66.518.30.48.00 80.11 ELEVATOR MAINTENANCE SENIOR CENTERUS54073 ELEVATOR MAINTENANCE SENIOR CENTER 220 001.000.66.518.30.48.00 183.79 001.000.66.518.30.48.00 17.46 ELEVATOR PHONE MONITORING CIVIC CENTERUS54537 ELEVATOR PHONE MONITORING CIVIC CENTER 001.000.66.518.30.48.00 49.70 ELEVATOR PHONE MONITORING LIBRARYUS54608 ELEVATOR PHONE MONITORING SNO-ISLE 001.000.66.518.30.48.00 76.07 ELEVATOR PHONE MONITORING SENIOR CENTERUS54628 ELEVATOR PHONE MONITORING SENIOR CENTER 001.000.66.518.30.48.00 14.95 Total :3,380.00 208707 5/15/2014 062693 US BANK 0378 Summer Preschool Sup. advertisting Summer Preschool Sup. advertisting 001.000.22.518.10.44.00 25.00 33Page: Packet Page 90 of 294 05/15/2014 Voucher List City of Edmonds 34 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK Comm. Svs. Director Advertising 001.000.22.518.10.44.00 25.00 Parks Dept Seasnl Labr advertsing 001.000.22.518.10.44.00 50.00 Exc. Asst. Parks Advertising 001.000.22.518.10.44.00 50.00 INV#2519 05/06/14 - TRAINING - EDMONDS P2519 MEAL-D/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 22.45 MEAL-L/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 15.00 MEAL-D/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 31.62 MEAL-L/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 17.00 MEAL-D/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 27.95 FUEL/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 48.69 MEAL-D/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 21.53 MEAL-L/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 7.06 MEAL-B/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 4.50 LODGING/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 545.04 MEAL-L/CHILD ABUSE/TRYKAR 001.000.41.521.40.43.00 14.50 INV#3181 05/06/14 - BARD - EDMONDS PD3181 MINDFLASH-MO FEE FOR ONLINE ~ 001.000.41.521.40.49.00 199.00 TLO SEARCHES 3/2014 001.000.41.521.21.41.00 8.25 34Page: Packet Page 91 of 294 05/15/2014 Voucher List City of Edmonds 35 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK PARKING NEW WORLD TRAINING 4/28 001.000.41.521.40.49.00 6.00 PARKING NEW WORLD TRAINING 4/30 001.000.41.521.40.49.00 6.00 TLO SEARCHES 04/2014 001.000.41.521.21.41.00 3.50 REG. FBINA LESSONS/LAWLESS 001.000.41.521.40.49.00 65.00 INV#3215 05/06/14 - COMPAAN - EDMONDS PD3215 MEAL-L/WSPCA/ROBINSON 001.000.41.521.40.43.00 16.52 FUEL/WSPCA/ROBINSON 001.000.41.521.40.43.00 47.05 MEAL-L/WSPCA/ROBINSON 001.000.41.521.40.43.00 8.53 LODGING/WSPCA/ROBINSON 001.000.41.521.40.43.00 301.68 INV#3314 05/06/14 - LAWLESS - EDMONDS PD3314 WARDROBE CABINET 001.000.41.521.21.31.00 249.00 PADDED TACTICAL RIFLE CASES 001.000.41.521.23.35.00 409.40 DUTY BOOTS - LIM 001.000.41.521.22.24.00 146.99 Refreshments for Council Meeting3389 Refreshments for Council Meeting 001.000.11.511.60.31.00 18.27 Office supplies (labels) 001.000.11.511.60.31.00 15.29 PSRC Annual General Assembly Dinner for 001.000.11.511.60.43.00 50.00 DOMAIN NAME REGISTRATIONS, SERVER CERTIF3470 BulkRegister.com - Domain Name 001.000.31.518.88.49.00 13.95 35Page: Packet Page 92 of 294 05/15/2014 Voucher List City of Edmonds 36 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK BulkRegister.com - Server certificate 001.000.31.518.88.49.00 198.00 BulkRegister.com - Domain Name 001.000.31.518.88.49.00 55.80 INV#3520 05/06/14 - TRAINING - EDMONDS P3520 MEALS-L/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 35.60 FEDEX CHG #13-3821,14-0409,0226 001.000.41.521.10.42.00 14.35 MEAL-D/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 25.12 MEAL-B/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 9.88 MEAL-D/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 14.86 MEAL-B/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 7.45 MEAL-D/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 25.56 MEAL-B/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 7.45 FUEL/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 35.05 MEAL-D/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 23.72 MEAL-B/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 12.26 LODGING/ACTIVE SHOOTER/CRYSTAL 001.000.41.521.40.43.00 364.88 FEDEX CHG #14-1343 001.000.41.521.10.42.00 14.39 REG/ADV SUPERVISION/MCCLURE 001.000.41.521.40.49.00 350.00 INV#3520 REFUND CHG FROM 02/06/14 STMT3520 36Page: Packet Page 93 of 294 05/15/2014 Voucher List City of Edmonds 37 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK REFUND LODGING DEPOSIT-FALK 001.000.41.521.40.43.00 -91.30 CHALK, ANIMAL STICKERS, SUPPLIES4675 CHALK, ANIMAL STICKERS, SUPPLIES 001.000.64.575.55.31.00 21.09 MEMBERSHIP RENEWAL AMERICANS FOR THE 117.100.64.573.20.49.00 225.00 TV/BRACKETT FOR WEIGHT ROOM 001.000.64.571.22.31.00 689.83 PLANTRONICS HANDSET LIFTER 001.000.64.571.21.31.00 37.01 AMERICAN FUNERAL DIRECTOR MAGAZINE 130.000.64.536.20.49.00 99.00 TOUCH TANK SUPPLIES 001.000.64.571.23.31.00 80.77 NW ATHLETICS SPONSORSHIP 001.000.64.571.22.44.00 250.00 CEMETRY MEMB. HISTORICAL SOCIETY 130.000.64.536.50.49.00 75.00 AWC CONFERENCE4697 April Chamber Luncheon Meeting 001.000.21.513.10.49.00 20.00 AWC Annual Conference Registration 001.000.21.513.10.49.00 375.00 PSRC General Assembly 001.000.21.513.10.49.00 50.00 Newegg.com - ASUS VS Series VS228H-P5179 Newegg.com - ASUS VS Series VS228H-P 001.000.65.518.20.35.00 139.99 Newegg.com - ASUS VS Series VS228H-P 001.000.31.518.88.35.00 139.99 TigerDirect.com - Hiro H50113 56k Modem 001.000.31.518.88.35.00 33.93 HP Direct - HP Elite Desk 800 G1 37Page: Packet Page 94 of 294 05/15/2014 Voucher List City of Edmonds 38 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK 001.000.62.524.10.35.00 810.20 HP Direct - HP Elite Desk 800 G1 001.000.41.521.10.35.00 810.20 High-Tech Battery Solutions - APC 001.000.31.518.88.31.00 179.25 Newegg.com - HP LaserJet P2035 Printer 421.000.74.534.20.35.00 199.99 Newegg.com - Premier subscription 001.000.31.518.88.49.00 49.99 ACCIS 2014 Spring conference 001.000.31.518.88.49.00 300.00 Priceline hotels - Overnight stay for B 001.000.31.518.88.43.00 78.07 Newegg.com - EPSON TM-T88V C31CA85834 001.000.62.524.20.35.00 289.99 Experts Exchange - IT Solutions Online 001.000.31.518.88.49.00 12.95 Solarwinds - Maintenance manager 1 yr 001.000.31.518.88.48.00 99.00 Newegg.com - ASUS VS Series VS228H-P5179 Newegg.com - ASUS VS Series VS228H-P 001.000.31.518.88.35.00 -139.99 HP Direct - HP Elite Desk 800 G1 001.000.31.518.88.35.00 -1,212.46 HP Direct - HP 4 GB DDR3L-1600 001.000.64.571.23.35.00 -60.23 CITY CLERK PURCHASE CARD5593 WMCA memeberships 001.000.25.514.30.49.00 150.00 Recording of Utility Liens 421.000.74.534.80.49.00 544.50 Recording of Utility Liens 423.000.75.535.80.49.00 544.50 AD IN VANCOUVER MAGAZINE5923 38Page: Packet Page 95 of 294 05/15/2014 Voucher List City of Edmonds 39 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK Tourism ad in Vancouver Magazine 120.000.31.575.42.44.00 511.99 Web event: Land Use Case Law Update on6045 Web event: Land Use Case Law Update on 001.000.62.524.10.49.00 35.00 INV#7914 05/06/14 - THOMPSON - EDMONDS P7914 WEIGHT BAGS FOR TENT 001.000.41.521.21.31.00 77.70 CR123 BATTERIES 001.000.41.521.22.31.00 42.99 2013 OFFICER OF THE YR PLAQUE 001.000.41.521.10.31.00 93.08 2013 EMPLOYEE OF THE YR PLAQUE 001.000.41.521.10.31.00 93.07 SWINGLINE HEAVY DUTY STAPLER 001.000.41.521.11.31.00 73.28 HALO CHEST TRAUMA DRESSINGS 001.000.41.521.40.31.00 199.50 ISRAELI BATTLE DRESSINGS 001.000.41.521.40.31.00 181.20 KERLIX GAUZE ROLLS 001.000.41.521.40.31.00 64.45 CAT COMBAT TOURNIQUET 001.000.41.521.40.31.00 231.50 PROMOTION CARD 001.000.41.521.10.31.00 2.72 FRAMING PROMOTION CERTIFICATE 001.000.41.521.10.31.00 112.41 ANNUAL RENEWAL SPOKEO 001.000.41.521.21.41.00 35.40 INV#7914 CR OVERCCHARGE FROM 04/14 STMT7914 CR OVERCHG FROM 4/14 STMT 001.000.41.521.10.31.00 -20.93 ENG CREDIT CARD APRIL 20148313 39Page: Packet Page 96 of 294 05/15/2014 Voucher List City of Edmonds 40 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208707 5/15/2014 (Continued)062693 US BANK Pet Waste Bags - Puget Sound Starts Here 422.000.72.594.31.41.20 530.00 E1GA.Click 2 Mail Mailer 423.000.75.594.35.41.30 38.83 E3GA.Click 2 Mail Mailer 423.000.75.594.35.41.30 38.84 Total :10,806.44 208708 5/15/2014 044960 UTILITIES UNDERGROUND LOC CTR 4040122 UTILITIES UNDERGROUND LOCATION CENTER UTILITIES UNDERGROUND LOCATION CENTER 421.000.74.534.80.41.00 98.36 UTILITIES UNDERGROUND LOCATION CENTER 422.000.72.531.90.41.00 98.36 UTILITIES UNDERGROUND LOCATION CENTER 423.000.75.535.80.41.00 101.34 Total :298.06 208709 5/15/2014 068259 WA ST CRIMINAL JUSTICE 20113474 INV 20113474 FTO TRAINING - EDMONDS - SP FTO TRAINING - HARDWICK 001.000.41.521.40.49.00 75.00 FTO TRAINING - SPEER 001.000.41.521.40.49.00 75.00 Total :150.00 208710 5/15/2014 067917 WALLY'S TOWING INC 51030 INV#51030 - EDMONDS PD TOW 2013 GMC #FGX6793 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :173.01 208711 5/15/2014 065035 WASHINGTON STATE PATROL I14008154 INV#I14008154 EDM301 -EDMONDS - APR 14 BACKGROUND CHECKS - APR 2014 001.000.237.100 346.50 40Page: Packet Page 97 of 294 05/15/2014 Voucher List City of Edmonds 41 11:26:39AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :346.502087115/15/2014 065035 065035 WASHINGTON STATE PATROL 208712 5/15/2014 064800 WEHOP 469649 FLOWER PROGRAM FLOWER PROGRAM 125.000.64.576.80.31.00 60.07 Freight 125.000.64.576.80.31.00 54.11 9.5% Sales Tax 125.000.64.576.80.31.00 10.85 Total :125.03 208713 5/15/2014 051282 ZUMAR INDUSTRIES INC 0169152 Traffic Control - 30x6 Blanks Traffic Control - 30x6 Blanks 111.000.68.542.64.31.00 652.50 Freight 111.000.68.542.64.31.00 41.82 9.5% Sales Tax 111.000.68.542.64.31.00 65.96 Total :760.28 Bank total :256,157.38100 Vouchers for bank code :usbank 256,157.38Total vouchers :Vouchers in this report100 41Page: Packet Page 98 of 294 05/15/2014 Voucher List City of Edmonds 1 11:56:25AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208714 5/15/2014 074853 PRECOR COMMERCIAL FITNESS 16890 WEIGHT ROOM EQUIPMENT WEIGHT ROOM EQUIPMENT 001.000.64.594.71.64.00 14,357.00 WEIGHT ROOM EQUIPMENT 001.000.64.571.22.35.00 19,604.00 9.5% Sales Tax 001.000.64.594.71.64.00 1,363.92 9.5% Sales Tax 001.000.64.571.22.35.00 1,862.37 Total :37,187.29 Bank total :37,187.291 Vouchers for bank code :usbank 37,187.29Total vouchers :Vouchers in this report1 1Page: Packet Page 99 of 294 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 190th Pl SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Replacement Program c422 E4JA STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC SWR 2015 Sewerline Replacement Project c441 E4GA WTR 2015 Waterline Replacement Program c440 E4JB STR 220 7th Ave N Sidewalk c421 E3DA WTR 224th Waterline Relocation (2013)c418 E3JB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB Revised 5/14/2014 Packet Page 100 of 294 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB PRK City Spray Park c417 E4MA STR Citywide Safety Improvements c404 E2AC SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC ESCO III Project c419 E3LB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA FAC Frances Anderson Center Accessibility Upgrades c393 E3LA STR Hwy 99 Enhancements (Phase III)c405 E2AD PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003)c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 5/14/2014 Packet Page 101 of 294 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Public Facilities Water Quality Upgrades c339 E1FD STR School Zone Flashing Beacon/Lighting Grant c420 E3AA PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Transportation Plan Update c391 E2AA Revised 5/14/2014 Packet Page 102 of 294 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 c141 OVD Watermain Improvements (2003) SWR c142 c142 OVD Sewer Lateral Improvements PM c146 c146 Interurban Trail General c238 c238 SR99 Enhancement Program STR c245 c245 76th Avenue West/75th Place West Walkway Project STR c256 c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 c265 Main Street Lighting and Sidewalk Enhancements STR c268 c268 Shell Valley Emergency Access Road PM c276 c276 Dayton Street Plaza PM c282 c282 Fourth Avenue Cultural Corridor PM c290 c290 Marina Beach Additional Parking STR c294 c294 2009 Street Overlay Program SWR c298 c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c301 c301 City-Wide Sewer Improvements SWR c304 c304 Sewer Lift Station Rehabilitation Design STM c307 c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR c312 c312 226th Street Walkway Project PM c321 c321 Senior Center Parking Lot & Landscaping Improvements WTR c324 c324 AWD Intertie and Reservoir Improvements STM c326 c326 Stormwater GIS Support FAC c327 c327 Edmonds Museum Exterior Repairs Project STR c329 c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 c332 Senior Center Roof Repairs WTR c333 c333 2011 Waterline Replacement Program STM c339 c339 Public Facilities Water Quality Upgrades WTR c340 c340 2012 Waterline Replacement Program STM c341 c341 Storm Contribution to Transportation Projects STR c342 c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 c343 2011 Residential Neighborhood Traffic Calming WTR c344 c344 76th Ave W Waterline Extension with Lynnwood WTR c345 c345 Edmonds General Facilities Charge Study WTR c346 c346 PRV Station 11 and 12 Abandonment SWR c347 c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c349 c349 Stormwater Development Review Support (NPDES Capacity) Revised 5/14/2014 Packet Page 103 of 294 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c354 c354 Sunset Walkway Improvements WTR c363 c363 2010 Waterline Replacement Program STR c368 c368 76th Ave W at 212th St SW Intersection Improvements SWR c369 c369 2012 Sanitary Sewer Comp Plan Update WTR c370 c370 Sewer, Water, Stormwater Revenue Requirements Update General c372 c372 SR104 Telecommunications Conduit Crossing STM c374 c374 Dayton Street & SR104 Storm Drainage Alternatives WTR c375 c375 Main Street Watermain STM c376 c376 Perrinville Creek Culvert Replacement STM c378 c378 North Talbot Road Drainage Improvements STM c379 c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 c380 Edmonds Marsh Feasibility Study STM c381 c381 Lake Ballinger Associated Projects 2012 STM c382 c382 2012 Citywide Storm Drainage Improvements WTR c388 c388 2012 Waterline Overlay Program WTR c389 c389 Pioneer Way Road Repair SWR c390 c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR c391 c391 Transportation Plan Update STR c392 c392 9th Avenue Improvement Project FAC c393 c393 Frances Anderson Center Accessibility Upgrades WTR c397 c397 2013 Waterline Replacement Program SWR c398 c398 2013 Sewerline Replacement Project STR c399 c399 5th Ave Overlay Project STR c404 c404 Citywide Safety Improvements STR c405 c405 Hwy 99 Enhancements (Phase III) STM c406 c406 2013 Citywide Drainage Replacement STM c407 c407 2013 Lake Ballinger Basin Study & Associated Projects STM c408 c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM c409 c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM c410 c410 Northstream Pipe Abandonment on Puget Drive PRK c417 c417 City Spray Park WTR c418 c418 224th Waterline Relocation (2013) FAC c419 c419 ESCO III Project STR c420 c420 School Zone Flashing Beacon/Lighting Grant Revised 5/14/2014 Packet Page 104 of 294 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c421 c421 220 7th Ave N Sidewalk WTR c422 c422 2014 Waterline Replacement Program STR c423 c423 238th St. SW Walkway (100th Ave to 104th Ave) STR c424 c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR c425 c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR c426 c426 ADA Curb Ramp Upgrades along 3rd Ave S STR c427 c427 SR104 Corridor Transportation Study STM c428 c428 190th Pl SW Wall Construction STM c429 c429 Storm Drainage Improvements - 88th & 194th STM c430 c430 SW Edmonds-105th/106th Ave W Storm Improvements STM c433 c433 2014 Drainage Improvements STM c434 c434 LID Retrofits Perrinville Creek Basin STM c435 c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM c436 c436 2014 Lake Ballinger Associated Projects STR c438 c438 2014 Overlay Program WTR c440 c440 2015 Waterline Replacement Program SWR c441 c441 2015 Sewerline Replacement Project STR i005 i005 228th St. SW Corridor Improvements STM m013 m013 NPDES Revised 5/14/2014 Packet Page 105 of 294 PROJECT NUMBERS (By Engineering Number) STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement WTR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program WTR E2CB c389 Pioneer Way Road Repair STR E2CC c399 5th Ave Overlay Project PM E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 Revised 5/14/2014 Packet Page 106 of 294 PROJECT NUMBERS (By Engineering Number) STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3AB c427 SR104 Corridor Transportation Study STR E3DA c421 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c141 OVD Watermain Improvements (2003) WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LA c393 Frances Anderson Center Accessibility Upgrades FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects SWR E4GA c441 2015 Sewerline Replacement Project WTR E4JA c422 2014 Waterline Replacement Program WTR E4JB c440 2015 Waterline Replacement Program PRK E4MA c417 City Spray Park STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project Revised 5/14/2014 Packet Page 107 of 294 PROJECT NUMBERS (By Engineering Number) General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 5/14/2014 Packet Page 108 of 294 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC Senior Center Roof Repairs c332 E0LB FAC Frances Anderson Center Accessibility Upgrades c393 E3LA FAC ESCO III Project c419 E3LB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Interurban Trail c146 E2DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA PRK City Spray Park c417 E4MA STM Stormwater GIS Support c326 E0FC STM Public Facilities Water Quality Upgrades c339 E1FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Perrinville Creek Culvert Replacement c376 E1FN STM Edmonds Marsh Feasibility Study c380 E2FC STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM 190th Pl SW Wall Construction c428 E3FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM 2014 Drainage Improvements c433 E4FA STM LID Retrofits Perrinville Creek Basin c434 E4FB STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2014 Lake Ballinger Associated Projects c436 E4FD STM NPDES m013 E7FG STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB Revised 5/14/2014 Packet Page 109 of 294 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR Sunset Walkway Improvements c354 E1DA STR Transportation Plan Update c391 E2AA STR 9th Avenue Improvement Project c392 E2AB STR Citywide Safety Improvements c404 E2AC STR Hwy 99 Enhancements (Phase III)c405 E2AD STR 5th Ave Overlay Project c399 E2CC STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STR SR104 Corridor Transportation Study c427 E3AB STR 220 7th Ave N Sidewalk c421 E3DA STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR 2014 Overlay Program c438 E4CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Main Street Lighting and Sidewalk Enhancements c265 E7AA STR 228th St. SW Corridor Improvements i005 E7AC STR Shell Valley Emergency Access Road c268 E7CB STR 2009 Street Overlay Program c294 E9CA STR 226th Street Walkway Project c312 E9DA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR 2015 Sewerline Replacement Project c441 E4GA Revised 5/14/2014 Packet Page 110 of 294 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR City-Wide Sewer Improvements c301 E8GD SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR 2010 Waterline Replacement Program c363 E0JA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2011 Waterline Replacement Program c333 E1JA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR Edmonds General Facilities Charge Study c345 E1JC WTR PRV Station 11 and 12 Abandonment c346 E1JD WTR 2012 Waterline Replacement Program c340 E1JE WTR Main Street Watermain c375 E1JK WTR 2012 Waterline Overlay Program c388 E2CA WTR Pioneer Way Road Repair c389 E2CB WTR 2013 Waterline Replacement Program c397 E3JA WTR OVD Watermain Improvements (2003)c141 E3JB WTR 224th Waterline Relocation (2013)c418 E3JB WTR 2014 Waterline Replacement Program c422 E4JA WTR 2015 Waterline Replacement Program c440 E4JB Revised 5/14/2014 Packet Page 111 of 294 Packet Page 112 of 294 AM-6865 4. C. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted By:Linda Hynd Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Acknowledge receipt of a Claim for Damages from John Rouse ($319.74). Recommendation Acknowledge receipt of the Claim for Damages by minute entry. Previous Council Action N/A Narrative John Rouse 7817 182nd Place SW Edmonds, WA 98026 ($319.74) Attachments Rouse Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 05/15/2014 08:55 AM Finalize for Agenda Scott Passey 05/15/2014 09:24 AM Form Started By: Linda Hynd Started On: 05/14/2014 02:17 PM Final Approval Date: 05/15/2014 Packet Page 113 of 294 Packet Page 114 of 294 Packet Page 115 of 294 Packet Page 116 of 294 AM-6832 4. D. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Action Information Subject Title WSLCB March and April 2014 Liquor License Renewals. Recommendation Please approve the attached lists of Edmonds businesses applying for renewal of their WSLCB liquor licenses for the months of March and April 2014. Previous Council Action Narrative The City Clerk's Office, the Police Department, and the Mayor's Office have reviewed the attached lists and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses for the listed businesses. Attachments WSLCB_Mar2014 WSLCB_Apr2014 Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/07/2014 09:40 AM Mayor Dave Earling 05/07/2014 01:36 PM Finalize for Agenda Scott Passey 05/08/2014 11:22 AM Form Started By: Carolyn LaFave Started On: 05/01/2014 01:27 PM Final Approval Date: 05/08/2014 Packet Page 117 of 294 Packet Page 118 of 294 Packet Page 119 of 294 Packet Page 120 of 294 Packet Page 121 of 294 Packet Page 122 of 294 Packet Page 123 of 294 Packet Page 124 of 294 Packet Page 125 of 294 Packet Page 126 of 294 AM-6856 4. E. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted For:Scott James Submitted By:Sarah Mager Department:Finance Committee: Type: Information Information Subject Title 2014 March Budgetary Financial Report Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative Attachments 2014 March Budgetary Financial Report Form Review Inbox Reviewed By Date Finance Scott James 05/14/2014 08:23 AM City Clerk Scott Passey 05/14/2014 08:36 AM Mayor Dave Earling 05/15/2014 10:11 AM Finalize for Agenda Scott Passey 05/15/2014 02:08 PM Form Started By: Sarah Mager Started On: 05/14/2014 08:17 AM Final Approval Date: 05/15/2014 Packet Page 127 of 294 CITY OF EDMONDS QUARTERLY BUDGETARY FINANCIAL REPORT MARCH 2014 Packet Page 128 of 294 1 City of Edmonds Quarterly Financial Review: March 2014 On a quarterly basis, the Budgetary Financial Report includes a brief review of key financial information included within the report or affecting the City’s finances. This report includes a series of cash-basis reports, graphic General Fund trends for individual department monthly expenditures and key General Fund and enterprise revenues, and also current year-to-date changes in fund balances. General Fund Revenues and Expenditures Year to date, General Fund revenues are equal to 22.8% of budgeted revenues for the year. Revenues year to date are 36.2% greater than 2013’s year to date revenues, however, 2013 revenues include $2.7 million in bond refunding revenues. Without the bond refunding revenues, 2014 General Fund revenues are $456,000 or 7.4% greater than 2013 revenues. Year-to-date Sales Tax revenues account for $211,700 of the increase and are 14.3% ahead of sales tax in 2013. Development related revenues are $150,000 ahead of 2013 revenues. Overall general fund revenues for the first quarter of 2014, show that we will be close to meeting anticipated budget amounts. General Fund department expenditures are on track with the 2.0% assumption for year-end under-expenditures included with the 2014 proposed budget. It is interesting to note that at the end of the first quarter that 2014 year-to-date General Fund expenditures are $40 thousand less than 2013 year-to-date expenditures at the same point in the year. Non-General Fund Revenues and Expenditures Non-General Fund revenues are $328,000 ahead of 2013 levels. The increases are led by Water, Storm and Sewer Utility Fund revenues, which are beneficiaries of rate increases that became effective in January of this year. Non-General Fund expenditures are on track with budgeted expectations. REET Revenues Real Estate Excise tax revenues continue to come in strong, however, they are lower than a year ago. Projected year end revenues should match the 2014 budget. Economic Outlook The regional economy continues to show strength, with the greater Puget Sound unemployment rate decreasing to 5.4% from 2013 unemployment rate of 5.7%. The State rate decreased to 7.3% from 2013 unemployment rate of 8%. The unemployment rate for the United States as a whole stands at 6.3%. Packet Page 129 of 294 2 Page 1 of 1 Fund No.Title 2014 Amended Budget 3/31/2013 Revenues 3/31/2014 Revenues Amount Remaining % Received 001 GENERAL FUND 39,005,697$ 5,680,288$ 8,899,880$ 30,105,817$ 23% 009 LEOFF-MEDICAL INS. RESERVE 594,946 73 384 594,562 0% 011 RISK MANAGEMENT FUND 903,858 220,100 - 903,858 0% 012 CONTINGENCY RESERVE FUND 527,115 1,097 6,365 520,750 1% 014 HISTORIC PRESERVATION GIFT FUND 8,000 682 1 7,999 0% 016 BUILDING MAINTENANCE 679,800 45 187,608 492,192 28% 104 DRUG ENFORCEMENT FUND 20,075 17,235 18,156 1,919 90% 111 STREET FUND 1,712,100 350,093 314,894 1,397,206 18% 112 COMBINED STREET CONST/IMPROVE 9,161,607 752,134 962,842 8,198,765 11% 117 MUNICIPAL ARTS ACQUIS. FUND 91,473 4,590 10,869 80,604 12% 118 MEMORIAL STREET TREE 25 4 17 8 69% 120 HOTEL/MOTEL TAX REVENUE FUND 54,140 12,586 13,274 40,866 25% 121 EMPLOYEE PARKING PERMIT FUND 20,308 5,382 8,668 11,640 43% 122 YOUTH SCHOLARSHIP FUND 1,623 3 33 1,590 2% 123 TOURISM PROMOTIONAL FUND/ARTS 18,200 11,215 4,544 13,656 25% 125 REAL ESTATE EXCISE TAX 2 904,343 257,504 205,873 698,470 23% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 904,243 257,358 204,533 699,710 23% 127 GIFTS CATALOG FUND 43,708 17,946 20,333 23,375 47% 129 SPECIAL PROJECTS FUND 4,000 166,187 41,897 (37,897) 1047% 130 CEMETERY MAINTENANCE/IMPROVEMT 160,136 24,434 37,308 122,828 23% 132 PARKS CONSTRUCTION FUND 1,540,000 143,231 102,660 1,437,340 7% 136 PARKS TRUST FUND 186 206 147 39 79% 137 CEMETERY MAINTENANCE TRUST FD 12,970 2,929 4,456 8,514 34% 138 SISTER CITY COMMISSION 4,519 2 2 4,517 0% 139 TRANSPORTATION BENEFIT DISTRICT 645,000 147,055 151,853 493,147 24% 211 L.I.D. FUND CONTROL 28,600 5,916 1,408 27,192 5% 213 L.I.D. GUARANTY FUND 28,626 5 47 28,579 0% 231 2012 LT GO DEBT SERVICE FUND 1,022,689 - - 1,022,689 0% 232 2014 DEBT SERVICE FUND 966,286 - - 966,286 0% 411 COMBINED UTILITY OPERATION - 57,446 69,199 (69,199) 0% 421 WATER UTILITY FUND 6,249,596 1,412,638 1,666,977 4,582,619 27% 422 STORM UTILITY FUND 3,630,158 961,913 1,101,528 2,528,630 30% 423 SEWER/WWTP UTILITY FUND 8,347,200 2,019,937 1,985,245 6,361,955 24% 424 BOND RESERVE FUND 840,816 - - 840,816 0% 511 EQUIPMENT RENTAL FUND 1,478,108 348,422 375,226 1,102,882 25% 617 FIREMEN'S PENSION FUND 45,379 40 179 45,200 0% 627 BUSINESS IMPROVEMENT DISTRICT - - 30,745 (30,745) 0% 79,655,530$ 12,878,693$ 16,427,150$ 63,228,380$ 21% CITY OF EDMONDS REVENUES BY FUND - SUMMARY Packet Page 130 of 294 3 Page 1 of 1 Fund No.Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent 001 GENERAL FUND 41,017,923$ 9,554,193$ 9,514,450$ 31,503,473$ 23% 009 LEOFF-MEDICAL INS. RESERVE 503,361 92,705 99,759 403,602 20% 011 RISK MANAGEMENT RESERVE FUND 300,000 464,100 - 300,000 0% 014 HISTORIC PRESERVATION GIFT FUND 8,000 800 - 8,000 0% 016 BUILDING MAINTENANCE 720,200 - 12,634 707,566 2% 104 DRUG ENFORCEMENT FUND 81,033 1,987 2,253 78,780 3% 111 STREET FUND 1,658,810 375,338 357,993 1,300,817 22% 112 COMBINED STREET CONST/IMPROVE 9,561,866 179,022 212,340 9,349,526 2% 117 MUNICIPAL ARTS ACQUIS. FUND 152,575 5,847 8,726 143,849 6% 118 MEMORIAL STREET TREE - - - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 54,000 100 - 54,000 0% 121 EMPLOYEE PARKING PERMIT FUND 26,786 - - 26,786 0% 122 YOUTH SCHOLARSHIP FUND 3,600 1,018 478 3,122 13% 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 999 564 18,436 3% 125 REAL ESTATE EXCISE TAX 2 1,582,712 17,230 47,555 1,535,157 3% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,189,291 - 2,500 1,186,791 0% 127 GIFTS CATALOG FUND 18,200 7,163 533 17,667 3% 129 SPECIAL PROJECTS FUND *4,000 10,045 17,469 (13,469) 437% 130 CEMETERY MAINTENANCE/IMPROVEMT 175,435 30,222 34,822 140,613 20% 132 PARKS CONSTRUCTION FUND 2,289,000 3,054 99,826 2,189,174 4% 136 PARKS TRUST FUND - - - - 0% 138 SISTER CITY COMMISSION 4,500 63 274 4,226 6% 139 TRANSPORTATION BENEFIT DISTRICT 645,000 147,055 151,853 493,147 24% 211 L.I.D. FUND CONTROL 28,600 - - 28,600 0% 213 L.I.D. GUARANTY FUND - - - - 0% 231 2012 LT GO DEBT SERVICE FUND 1,022,690 - - 1,022,690 0% 232 2014 DEBT SERVICE FUND 966,286 - - 966,286 0% 421 WATER UTILITY FUND 9,630,124 1,036,799 1,414,857 8,215,267 15% 422 STORM UTILITY FUND 6,571,213 713,535 639,997 5,931,216 10% 423 SEWER/WWTP UTILITY FUND 14,746,399 2,264,973 1,582,313 13,164,086 11% 424 BOND RESERVE FUND 840,816 - - 840,816 0% 511 EQUIPMENT RENTAL FUND 1,093,279 214,113 213,822 879,457 20% 617 FIREMEN'S PENSION FUND 89,615 38,741 17,062 72,553 19% 627 BUSINESS IMPROVEMENT DISTRCIT - - 9,008 (9,008) 0% 95,004,314$ 15,159,104$ 14,441,088$ 80,572,235$ 15% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Packet Page 131 of 294 4 Page 1 of 3 Title 2014 Amended Budget 3/31/2013 Revenues 3/31/2014 Revenues Amount Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 9,857,161$ 416,187$ 320,270$ 9,536,891$ 3% EMS PROPERTY TAX 3,105,938 128,959 97,875 3,008,063 3% VOTED PROPERTY TAX 946,303 41,033 30,710 915,593 3% LOCAL RETAIL SALES/USE TAX 5,525,609 1,265,893 1,477,603 4,048,006 27% NATURAL GAS USE TAX 8,793 3,123 3,368 5,425 38% 1/10 SALES TAX LOCAL CRIM JUST 590,174 144,864 153,579 436,595 26% ELECTRIC UTILITY TAX 1,490,394 487,478 534,485 955,909 36% GAS UTILITY TAX 819,286 303,170 298,299 520,987 36% SOLID WASTE UTILITY TAX 297,972 74,898 68,111 229,861 23% WATER UTILITY TAX 920,882 217,707 242,014 678,868 26% SEWER UTILITY TAX 479,750 120,749 133,495 346,255 28% STORMWATER UTILITY TAX 295,972 85,709 89,638 206,334 30% T.V. CABLE UTILITY TAX 738,219 196,078 205,673 532,546 28% TELEPHONE UTILITY TAX 1,544,793 366,495 359,490 1,185,303 23% PULLTABS TAX 62,613 15,500 11,054 51,559 18% AMUSEMENT GAMES 746 51 12 734 2% LEASEHOLD EXCISE TAX 232,528 48,671 50,434 182,094 22% 26,917,133 3,916,564 4,076,111 22,841,022 15% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 5,666 - 40 5,626 1% PROF AND OCC LICENSE-TAXI 700 300 330 370 47% AMUSEMENTS 4,500 4,025 3,950 550 88% FRANCHISE AGREEMENT-COMCAST 659,488 167,992 172,694 486,794 26% FRANCHISE FEE-EDUCATION/GOVERNMENT - - 10,993 (10,993) 0% FRANCHISE AGREEMENT-VERIZON/FRONTIER 115,219 22,058 22,843 92,376 20% FRANCHISE AGREEMENT-BLACKROCK 14,299 2,938 4,717 9,582 33% FRANCHISE AGREMENT-ZAYO - 5,000 - - 0% OLYMPIC VIEW WATER DISTRICT FRANCHISE 233,162 52,692 74,829 158,333 32% GENERAL BUSINESS LICENSE 107,360 81,877 82,646 24,714 77% DEV SERV PERMIT SURCHARGE 38,500 5,250 7,615 30,885 20% NON-RESIDENT BUS LICENSE 53,963 24,050 25,500 28,463 47% RIGHT OF WAY FRANCHISE FEE 9,000 9,773 - 9,000 0% BUILDING STRUCTURE PERMITS 503,000 69,299 66,519 436,481 13% ANIMAL LICENSES 53,040 3,781 6,186 46,854 12% STREET AND CURB PERMIT 151,045 2,220 3,515 147,530 2% OTR NON-BUS LIC/PERMITS 18,467 3,045 3,180 15,287 17% 1,967,409 454,300 485,556 1,481,853 25% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,176 - - 3,176 0% ROOFTOP SOLAR CHALLENGE GRANT - - 1,000 (1,000) 0% TARGET ZERO TEAMS GRANT 7,500 1,480 1,666 5,834 22% HIGH VISIBILITY ENFORCEMENT 3,000 419 535 2,465 18% DOCKSIDE DRILLS GRANT REIMBURSE - - 721 (721) 0% SMART COMMUTER PROJECT GRANT - 250 - - 0% PUD PRIVILEDGE TAX 187,033 - - 187,033 0% MVET/SPECIAL DISTRIBUTION 8,916 2,281 2,487 6,429 28% JUDICIAL SALARY CONTRIBUTION-STATE 12,600 3,134 3,169 9,431 25% CRIMINAL JUSTICE-SPECIAL PROGRAMS 34,300 8,546 9,203 25,097 27% DUI - CITIES 7,900 1,799 1,854 6,046 23% LIQUOR EXCISE TAX 64,675 - 26,478 38,197 41% LIQUOR BOARD PROFITS 360,879 89,450 88,821 272,058 25% VERDANT INTERLOCAL GRANTS 39,513 - 39,513 - 100% 729,492 107,360 175,446 554,046 24% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 132 of 294 5 Page 2 of 3 Title 2014 Amended Budget 3/31/2013 Revenues 3/31/2014 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS 1,200 179 162 1,038 14% COURT RECORD SERVICES 50 - - 50 0% D/M COURT REC SER 50 14 10 40 20% SHARED COURT COSTS 3,700 - - 3,700 0% MUNIC.-DIST. COURT CURR EXPEN 200 32 107 93 54% SALE MAPS & BOOKS 73 68 9 64 13% CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0% PHOTOCOPIES 4,618 797 570 4,048 12% POLICE DISCLOSURE REQUESTS 4,000 1,021 812 3,188 20% ENGINEERING FEES AND CHARGES 267,630 9,530 37,499 230,131 14% ELECTION CANDIDATE FILING FEES 1,036 - - 1,036 0% SNO-ISLE 58,667 14,445 14,212 44,455 24% PASSPORTS AND NATURALIZATION FEES 11,000 2,550 5,875 5,125 53% POLICE SERVICES SPECIAL EVENTS 26,000 - - 26,000 0% OCDETF OVERTIME - 1,113 4,445 (4,445) 0% CAMPUS SAFETY-EDM. SCH. DIST.12,300 - - 12,300 0% WOODWAY-LAW PROTECTION 36,000 2,470 9,450 26,550 26% MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0% POLICE - FINGERPRINTING 275 35 185 90 67% DUI EMERGENCY FIRE SERVICES 700 202 51 649 7% FIRE DISTRICT #1 STATION BILLINGS 28,503 13,304 13,333 15,170 47% ADULT PROBATION SERVICE CHARGE 64,000 11,231 16,994 47,006 27% BOOKING FEES 6,300 1,154 1,722 4,578 27% FIRE CONSTRUCTION INSPECTION FEES 5,716 1,520 4,806 910 84% EMERGENCY SERVICE FEES 24,575 2,753 4,555 20,020 19% EMS TRANSPORT USER FEE 800,000 217,549 241,224 558,776 30% CRIM CNV FEE DUI - 133 - - 0% CRIM CONV FEE CT 5,700 982 1,046 4,654 18% CRIM CONV FEE CN 2,000 257 323 1,677 16% FIBER SERVICES 37,349 8,220 3,720 33,629 10% INTERGOVERNMENTAL FIBER SERVICES 7,454 1,800 1,800 5,654 24% FLEX FUEL PAYMENTS FROM STATIONS 218 394 305 (87) 140% ANIMAL CONTROL SHELTER 6,616 1,090 715 5,901 11% ZONING/SUBDIVISION FEE 95,950 16,255 11,103 84,847 12% PLAN CHECKING FEES 310,000 53,157 207,707 102,293 67% FIRE PLAN CHECK FEES 2,984 500 2,390 594 80% PLANNING 1% INSPECTION FEE 1,630 - - 1,630 0% S.E.P.A. REVIEW 6,980 1,940 1,705 5,275 24% CRITICAL AREA STUDY 16,530 3,410 5,115 11,415 31% DV COORDINATOR SERVICES 8,600 2,768 2,171 6,429 25% SWIM POOL ENTRANCE FEES 61,000 - - 61,000 0% GYM AND WEIGHTROOM FEES 5,500 1,694 1,444 4,056 26% LOCKER FEES 350 - - 350 0% SWIM CLASS FEES 32,000 - - 32,000 0% PROGRAM FEES 757,000 176,231 182,209 574,791 24% TAXABLE RECREATION ACTIVITIES 120,000 43,573 35,251 84,749 29% SWIM TEAM/DIVE TEAM 32,500 - - 32,500 0% BIRD FEST REGISTRATION FEES 825 - 20 805 2% INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,902,614 439,803 369,187 1,533,427 19% 4,796,979 1,032,176 1,182,231 3,614,748 25% CITY OF EDMONDS REVENUES - GENERAL FUND Packet Page 133 of 294 6 Page 3 of 3 Title 2014 Amended Budget 3/31/2013 Revenues 3/31/2014 Revenues Amount Remaining % Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 11,000 1,843 2,142 8,858 19% TRAFFIC INFRACTION PENALTIES 38,000 4,847 6,305 31,695 17% NC TRAFFIC INFRACTION 310,000 45,390 65,719 244,281 21% CRT COST FEE CODE LEG ASSESSMENT (LGA)25,000 3,614 5,044 19,956 20% SPEEDING DOUBLE 330 - - 330 0% NON-TRAFFIC INFRACTION PENALTIES 2,085 - 1,201 884 58% OTHER INFRACTIONS '04 2,300 102 171 2,129 7% PARKING INFRACTION PENALTIES 52,000 9,447 10,300 41,700 20% PARK/INDDISZONE - 400 308 (308) 0% DWI PENALTIES 3,000 (205) 1,794 1,206 60% DUI - DP ACCT 3,700 429 683 3,017 18% CRIM CNV FEE DUI 700 - 166 534 24% OTHER CRIMINAL TRAF MISDEM PEN - - 18 (18) 0% CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,000 5,680 8,997 29,003 24% CRIMINAL CONVICTION FEE CT - 62 387 (387) 0% OTHER NON-TRAF MISDEMEANOR PEN 100 41 3 97 3% OTHER NON TRAFFIC MISD. 8/03 - (3,183) 10,287 (10,287) 0% COURT DV PENALTY ASSESSMENT 1,900 442 344 1,556 18% CRIMINAL CONVICTION FEE CN - 29 200 (200) 0% CRIMINAL COSTS-RECOUPMENTS 120,000 20,109 25,729 94,271 21% PUBLIC DEFENSE RECOUPMENT 35,000 5,174 8,208 26,792 23% COURT INTERPRETER COSTS 50 6 49 1 99% BUS. LICENSE PERMIT PENALTY 4,000 955 1,855 2,145 46% MISC FINES AND PENALTIES 3,600 1,510 - 3,600 0% 650,765 96,691 149,910 500,856 23% MISCELLANEOUS: INVESTMENT INTEREST 88,200 140 3,415 84,785 4% INTEREST ON COUNTY TAXES 1,281 304 152 1,129 12% INTEREST - COURT COLLECTIONS 4,000 616 1,881 2,119 47% PARKING 12,804 2,370 2,257 10,547 18% SPACE/FACILITIES RENTALS 153,200 14,134 9,032 144,169 6% BRACKET ROOM RENTAL 4,817 1,480 1,560 3,257 32% LEASES LONG-TERM 159,335 43,185 42,662 116,673 27% VENDING MACHINE/CONCESSION 5,500 694 782 4,718 14% OTHER RENTS & USE CHARGES 8,400 - - 8,400 0% PARKS DONATIONS 9,100 7,250 4,050 5,050 45% BIRD FEST CONTRIBUTIONS 1,300 200 200 1,100 15% SALE OF JUNK/SALVAGE 1,200 - - 1,200 0% SALES OF UNCLAIM PROPERTY 4,000 1,553 166 3,834 4% CONFISCATED AND FORFEITED PROPERTY - 358 - - 0% POLICE JUDGMENTS/RESTITUTION 477 40 88 389 18% CASHIER'S OVERAGES/SHORTAGES 45 1 201 (156) 447% OTHER MISC REVENUES 725,427 563 603 724,824 0% SMALL OVERPAYMENT 68 2 21 47 31% NSF FEES - PARKS & REC 150 30 30 120 20% NSF FEES - MUNICIPAL COURT 1,300 189 213 1,087 16% NSF FEES - DEVELOPMENT SERVICES DEPT - 90 - - 0% 1,180,604 73,197 67,312 1,113,292 6% TRANSFERS-IN: PROCEEDS OF REFUNDING DEBT 2,763,315 - 2,763,314 1 100% 2,763,315 - 2,763,314 1 0% TOTAL GENERAL FUND REVENUE 39,005,697$ 5,680,288$ 8,899,880$ 30,105,817$ 23% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 134 of 294 7 Page 1 of 6 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES 13,071,102$ 2,987,561$ 2,935,887$ 10,135,215$ 22% OVERTIME 425,123 83,936 99,217 325,906 23% HOLIDAY BUY BACK 201,026 802 - 201,026 0% BENEFITS 4,659,657 1,009,898 1,118,938 3,540,719 24% UNIFORMS 65,210 9,405 14,584 50,626 22% SUPPLIES 376,613 68,922 87,446 289,167 23% SMALL EQUIPMENT 240,083 24,822 59,665 180,418 25% PROFESSIONAL SERVICES 2,288,918 314,045 314,989 1,973,929 14% COMMUNICATIONS 203,230 42,912 32,158 171,072 16% TRAVEL 33,685 2,122 2,377 31,308 7% ADVERTISING 57,375 4,307 5,614 51,761 10% RENTAL/LEASE 933,815 207,480 234,173 699,642 25% INSURANCE 379,784 397,566 383,906 (4,122) 101% UTILITIES 457,800 113,768 110,869 346,931 24% REPAIRS & MAINTENANCE 349,835 67,028 121,564 228,271 35% MISCELLANEOUS 354,066 82,961 82,771 271,295 23% INTERGOVERNMENTAL SERVICES 8,316,935 3,845,609 3,892,520 4,424,415 47% INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0% EXCISE TAXES 6,452 760 812 5,641 13% INTERFUND TRANSFER 5,137,373 255,078 - 5,137,373 0% MACHINERY/EQUIPMENT 55,721 22,735 - 55,721 0% GENERAL OBLIGATION BOND PRINCIPAL 2,874,066 - - 2,874,066 0% CAPITAL LEASES AND INSTALLMENT PURCHASES 64,654 - - 64,654 0% OTHER DEBT - 478 479 (479) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 85,400 - - 85,400 0% DEBT ISSUE COSTS - - 16,481 (16,481) 0% INTERFUND SERVICES 200,000 - - 200,000 0% INTERFUND RENTAL - 12,000 - - 0% 41,017,923$ 9,554,193$ 9,514,450$ 31,503,473$ 23% LEOFF-MEDICAL INS. RESERVE (009) BENEFITS 312,774$ 65,174$ 83,943$ 228,831$ 27% IN HOME LTC CLAIMS 183,337 27,531 15,815 167,522 9% PROFESSIONAL SERVICES 7,000 - - 7,000 0% MISCELLANEOUS 250 - - 250 0% 503,361$ 92,705$ 99,759$ 403,602$ 20% RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS 300,000$ 464,100$ -$ 300,000$ 0% 300,000$ 464,100$ -$ 300,000$ 0% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES 100$ -$ -$ 100$ 0% PROFESSIONAL SERVICES 100 - - 100 0% ADVERTISING 100 - - 100 0% MISCELLANEOUS 7,700 800 - 7,700 0% 8,000$ 800$ -$ 8,000$ 0% BUILDING MAINTENANCE SUBFUND (016) SUPPLIES -$ -$ 294$ (294)$ 0% PROFESSIONAL SERVICES 20,000 - 2,217 17,783 11% REPAIRS & MAINTENANENCE 668,200 - 10,123 658,077 2% CONSTRUCTION PROJECTS 32,000 - - 32,000 0% 720,200$ -$ 12,634$ 675,566$ 2% DRUG ENFORCEMENT FUND (104) FUEL CONSUMED 3,000 1,136 1,503 1,497 50% SMALL EQUIPMENT 5,000 - - 5,000 0% COMMUNICATIONS 2,233 851 750 1,483 34% REPAIR/MAINT 800 - - 800 0% MISCELLANEOUS 20,000 - - 20,000 0% INTERGOVTL SVC 50,000 - - 50,000 0% 81,033$ 1,987$ 2,253$ 78,780$ 3% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 135 of 294 8 Page 2 of 6 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent STREET FUND (111) SALARIES AND WAGES 481,344$ 107,186$ 101,190$ 380,154$ 21% OVERTIME 21,400 4,269 8,073 13,327 38% BENEFITS 239,311 45,802 49,425 189,886 21% UNIFORMS 6,000 3,400 3,435 2,565 57% SUPPLIES 240,000 37,089 17,091 222,909 7% SMALL EQUIPMENT 26,000 - 3,292 22,708 13% PROFESSIONAL SERVICES 13,700 3,984 4,909 8,791 36% COMMUNICATIONS 2,500 584 927 1,573 37% TRAVEL 1,000 - 110 890 11% ADVERTISING 350 - - 350 0% RENTAL/LEASE 180,104 39,295 44,579 135,525 25% INSURANCE 82,400 87,201 74,683 7,717 91% UTILITIES 275,783 43,810 45,233 230,550 16% REPAIRS & MAINTENANCE 45,000 2,313 5,002 39,998 11% MISCELLANEOUS 8,000 315 - 8,000 0% INTERGOVERNMENTAL SERVICES 2,000 89 45 1,955 2% INTERFUND TRANSFER 28,805 - - 28,805 0% GENERAL OBLIGATION BOND PRINCIPAL 3,149 - - 3,149 0% INTEREST ON LONG-TERM EXTERNAL DEBT 1,964 - - 1,964 0% 1,658,810$ 375,338$ 357,993$ 1,300,817$ 22% COMBINED STREET CONST/IMPROVE (112) PROFESSIONAL SERVICES 2,022,300$ 69,167$ 126,351$ 1,895,949$ 6% INTERFUND TRANSFER OUT 384,043 - - 384,043 0% LAND 373,000 - 4,508 368,492 1% CONST SURFACE CONST PROJECTS 6,215,200 75,590 46,784 6,168,416 1% INTERGOVERNMENTAL LOANS 72,203 - - 72,203 0% INTEREST ON INTERGOVERNMENTAL LOANS 4,120 - - 4,120 0% INTERFUND SERVICES 491,000 34,264 34,697 456,303 7% 9,561,866$ 179,022$ 212,340$ 9,349,526$ 2% MUNICIPAL ARTS ACQUIS. FUND (117) SUPPLIES 4,200$ -$ 39$ 4,161$ 1% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 135,000 4,373 7,680 127,320 6% TRAVEL 75 12 11 65 14% ADVERTISING 4,000 1,450 53 3,948 1% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,000 12 944 5,056 16% 152,575$ 5,847$ 8,726$ 143,849$ 6% HOTEL/MOTEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES 16,000$ -$ -$ 16,000$ 0% ADVERTISING 33,500 - - 33,500 0% MISCELLANEOUS 500 100 - 500 0% INTERFUND TRANSFERS 4,000 - - 4,000 0% 54,000$ 100$ -$ 54,000$ 0% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES 1,700$ -$ -$ 1,700$ 0% PROFESSIONAL SERVICES 25,086 - - 25,086 0% 26,786$ -$ -$ 26,786$ 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS 3,600$ 1,018$ 478$ 3,122$ 13% 3,600$ 1,018$ 478$ 3,122$ 13% TOURISM PROMOTIONAL FUND/ARTS (123) PROFESSIONAL SVC 10,500$ 447$ -$ 10,500$ 0% ADVERTISING 4,500 553 - 4,500 0% MISCELLANEOUS 4,000 - 564 3,436 14% 19,000$ 999$ 564$ 18,436$ 3% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 136 of 294 9 Page 3 of 6 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 2 (125) SUPPLIES 30,000$ 19,160$ 24,407$ 5,593$ 81% PROFESSIONAL SERVICES 400,000 (2,079) 6,801 393,199 2% ADVERTISING - 148 - - 0% RENTAL/LEASE - - 3,379 (3,379) 0% REPAIRS & MAINTENANCE 152,712 - 12,968 139,744 8% INTERFUND TRANSFER 800,000 - - 800,000 0% CONSTRUCTION PROJECTS 200,000 - - 200,000 0% 1,582,712$ 17,230$ 47,555$ 1,535,157$ 3% REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) MISCELLANEOUS 200,000$ -$ 2,500$ 197,500$ 1% INTERFUND TRANSFER 959,528 - - 959,528 0% GENERAL OBLIGATION BONDS 18,330 - - 18,330 0% INTEREST 11,433 - - 11,433 0% 1,189,291$ -$ 2,500$ 1,186,791$ 0% GIFTS CATALOG FUND (127) SUPPLIES 11,700$ 1,013$ 533$ 11,167$ 5% PROFESSIONAL SERVICES 4,000 6,150 - 4,000 0% INTERFUND TRANSFER 2,500 - - 2,500 0% 18,200$ 7,163$ 533$ 17,667$ 3% SPECIAL PROJECTS FUND (129) * PROFESSIONAL SERVICES 2,000$ -$ -$ 2,000$ 0% CONSTRUCTION PROJECTS - - 17,469 (17,469) 0% INTERFUND SERVICES 2,000 10,045 - 2,000 0% 4,000$ 10,045$ 17,469$ (13,469)$ 437% CEMETERY MAINTENANCE/IMPROVEMENT (130) SALARIES AND WAGES 81,251$ 17,341 17,583$ 63,668$ 22% OVERTIME 3,500 124 1,028 2,472 29% BENEFITS 39,056 7,843 7,983 31,074 20% UNIFORMS 1,000 - - 1,000 0% SUPPLIES 7,000 255 1,715 5,285 24% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 1,867 2,502 17,498 13% PROFESSIONAL SERVICES 1,000 - - 1,000 0% COMMUNICATIONS 1,412 350 359 1,053 25% TRAVEL 500 - - 500 0% ADVERTISING 3,200 108 177 3,023 6% RENTAL/LEASE 9,216 1,314 2,304 6,912 25% UTILITIES 3,800 - 136 3,664 4% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 4,000 1,019 1,035 2,965 26% 175,435$ 30,222$ 34,822$ 140,613$ 20% PARKS CONSTRUCTION FUND (132) PROFESSIONAL SERVICES (201,000) 1,940 99,826 (300,826) 0% LAND 700,000 - - 700,000 0% CONSTRUCTION PROJECTS 1,790,000 - - 1,790,000 0% INTERFUND SERVICES - 1,114 - - 0% 2,289,000$ 3,054$ 99,826$ 2,189,174$ 4% SISTER CITY COMMISSION (138) SUPPLIES 500$ -$ -$ 500$ 0% TRAVEL 3,000 - - 3,000 0% MISCELLANEOUS 1,000 63 274 726 27% 4,500$ 63$ 274$ 4,226$ 6% TRANSPORTATION BENEFIT DISTRICT (139) PROFESSIONAL SERVICES -$ 1,756$ -$ -$ 0% INSURANCE 5,000 5,000 2,500 2,500 50% INTERFUND TRANSFER - 140,299 - - 0% INTERGOVTL SERVICES 640,000 - 149,353 490,647 23% 645,000$ 147,055$ 151,853$ 493,147$ 24% *A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 137 of 294 10 Page 4 of 6 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent LID FUND CONTROL (211) INTERFUND TRANSFER 28,600$ -$ -$ 28,600$ 0% 28,600$ -$ -$ 28,600$ 0% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND 854,667$ -$ -$ 854,667$ 0% INTEREST 168,023 - - 168,023 0% 1,022,690$ -$ -$ 1,022,690$ 0% 2014 DEBT SERVICE FUND (232) GENERAL OBLIGATION BOND 923,199$ -$ -$ 923,199$ 0% INTEREST 23,105 - - 23,105 0% DEBT ISSUE COSTS 19,982 - - 19,982 0% 966,286$ -$ -$ 966,286$ 0% WATER FUND (421) SALARIES AND WAGES 677,172$ 177,452$ 182,542$ 494,630$ 27% OVERTIME 24,180 3,557 3,206 20,974 13% BENEFITS 326,137 73,319 83,444 242,693 26% UNIFORMS 6,800 1,844 1,252 5,548 18% SUPPLIES 151,838 11,947 37,064 114,774 24% FUEL CONSUMED - - - - 0% WATER PURCHASED FOR RESALE 1,600,000 190,276 189,238 1,410,762 12% SUPPLIES PURCHASED FOR INVENTORY/RESALE 130,816 23,819 59,352 71,464 45% SMALL EQUIPMENT 25,161 105 1,474 23,687 6% PROFESSIONAL SERVICES 229,150 22,983 36,637 192,513 16% COMMUNICATIONS 35,000 8,471 6,020 28,980 17% TRAVEL 2,600 - - 2,600 0% ADVERTISING 500 - - 500 0% RENTAL/LEASE 104,820 23,107 26,276 78,544 25% INSURANCE 66,869 67,607 65,068 1,801 97% UTILITIES 40,000 8,193 13,537 26,463 34% REPAIRS & MAINTENANCE 17,600 363 515 17,085 3% MISCELLANEOUS 307,880 80,040 94,038 213,842 31% INTERGOVERNMENTAL SERVICES 30,000 10,079 10,292 19,708 34% INTERFUND TAXES 920,881 217,707 242,014 678,867 26% INTERFUND TRANSFER 292,830 - - 292,830 0% MACHINERY/EQUIPMENT 49,849 - - 49,849 0% CONSTRUCTION PROJECTS 3,475,939 - 270,338 3,205,601 8% GENERAL OBLIGATION BONDS 2,115 - - 2,115 0% REVENUE BONDS 306,140 - - 306,140 0% INTERGOVERNMENTAL LOANS 45,839 - - 45,839 0% INTEREST 275,912 - - 275,912 0% OTHER INTEREST & DEBT SERVICE COSTS - 175 175 (175) 0% INTERFUND SERVICES 484,096 115,756 92,376 391,720 19% 9,630,124$ 1,036,799$ 1,414,857$ 8,215,267$ 15% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 138 of 294 11 Page 5 of 6 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent STORM FUND (422) SALARIES AND WAGES 594,775$ 137,385$ 147,161$ 447,614$ 25% OVERTIME 6,000 2,789 2,738 3,262 46% BENEFITS 258,745 55,785 65,954 192,791 25% UNIFORMS 6,500 3,813 4,124 2,376 63% SUPPLIES 58,333 2,808 10,866 47,467 19% SMALL EQUIPMENT 4,000 - 560 3,440 14% PROFESSIONAL SERVICES 1,548,909 172,032 65,695 1,483,214 4% COMMUNICATIONS 3,200 301 1,014 2,186 32% TRAVEL 4,300 - - 4,300 0% ADVERTISING 500 - - 500 0% RENTAL/LEASE 213,612 53,280 52,403 161,209 25% INSURANCE 8,089 8,407 36,035 (27,946) 445% UTILITES 10,500 2,651 2,664 7,836 25% REPAIR & MAINTENANCE 13,000 - 6,711 6,289 52% MISCELLANEOUS 112,100 25,508 25,198 86,902 22% INTERGOVERNMENTAL SERVICES 75,000 16,682 11,933 63,067 16% INTERFUND TAXES AND OPERATING ASSESSMENT 295,973 85,709 89,638 206,335 30% INTERFUND TRANSFER 54,291 - - 54,291 0% CONSTRUCTION PROJECTS 2,219,712 - - 2,219,712 0% GENERAL OBLIGATION BONDS 105,461 - - 105,461 0% REVENUE BONDS 149,691 - - 149,691 0% INTERGOVERNMENTAL LOANS 32,063 - - 32,063 0% INTEREST 182,178 - - 182,178 0% OTHER INTEREST & DEBT SERVICE COSTS - 83 84 (84) 0% INTERFUND PROFESSIONAL SERVICES 614,281 146,304 117,219 497,062 19% 6,571,213$ 713,535$ 639,997$ 5,931,216$ 10% SEWER FUND (423) SALARIES AND WAGES 1,650,330$ 391,476$ 414,554$ 1,235,776$ 25% OVERTIME 73,000 32,190 22,206 50,794 30% BENEFITS 760,694 158,866 187,036 573,658 25% UNIFORMS 11,400 5,843 5,144 6,256 45% SUPPLIES 399,333 59,784 37,534 361,799 9% FUEL CONSUMED 90,000 51,046 26,997 63,003 30% SMALL EQUIPMENT 26,000 1,880 8,793 17,207 34% PROFESSIONAL SERVICES 1,065,500 368,273 126,325 939,175 12% COMMUNICATIONS 40,000 9,018 8,911 31,089 22% TRAVEL 7,400 - - 7,400 0% ADVERTISING 2,500 - - 2,500 0% RENTAL/LEASE 149,968 33,024 36,543 113,425 24% INSURANCE 155,006 156,092 128,145 26,861 83% UTILITIES 1,170,600 198,978 176,653 993,947 15% REPAIR & MAINTENANCE 175,000 14,886 34,827 140,173 20% MISCELLANEOUS 217,935 52,282 43,242 174,693 20% INTERGOVERNMENTAL SERVICES 408,889 42,648 43,874 365,015 11% INTERFUND TAXES AND OPERATING ASSESSMENT 479,750 120,749 133,495 346,255 28% INTERFUND TRANSFERS 1,168,346 - - 1,168,346 0% MACHINERY/EQUIPMENT 449,500 - 6,504 442,996 1% CONSTRUCTION PROJECTS 4,837,535 435,339 15,689 4,821,846 0% GENERAL OBLIGATION BONDS 120,529 - - 120,529 0% REVENUE BONDS 69,169 - - 69,169 0% INTERGOVERNMENTAL LOANS 203,621 - - 203,621 0% INTEREST 149,971 - - 149,971 0% OTHER INTEREST & DEBT SERVICE COSTS - 41 41 (41) 0% INTERFUND PROFESSIONAL SERVICES 864,423 132,558 125,799 738,624 15% 14,746,399$ 2,264,973$ 1,582,313$ 13,164,086$ 11% BOND RESERVE FUND (424) REVENUE BONDS 160,000$ -$ -$ 160,000$ 0% INTEREST 680,816 - - 680,816 0% 840,816 - - 840,816 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 139 of 294 12 Page 6 of 6 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES 203,962$ 34,458$ 51,751$ 152,211$ 25% OVERTIME 1,000 886 234 766 23% BENEFITS 89,965 16,716 23,522 66,443 26% UNIFORMS 1,000 293 448 552 45% SUPPLIES 96,500 11,202 10,774 85,726 11% FUEL CONSUMED 1,000 - 123 877 12% SUPPLIES PURCHASED FOR INVENTORY/RESALE 361,700 45,509 14,131 347,569 4% SMALL EQUIPMENT 8,000 543 6,344 1,656 79% PROFESSIONAL SERVICES 1,000 569 318 682 32% COMMUNICATIONS 3,000 314 455 2,545 15% RENTAL/LEASE 14,484 2,256 3,445 11,040 24% INSURANCE 32,701 32,700 35,893 (3,192) 110% UTILITIES 14,000 3,926 3,961 10,039 28% REPAIRS & MAINTENANCE 60,000 16,093 14,871 45,129 25% MISCELLANEOUS 6,000 1,602 840 5,160 14% INTERGOVERNMENTAL SERVICES 2,500 119 60 2,440 2% MACHINERY/EQUIPMENT 186,467 46,927 46,653 139,814 25% INTERFUND RENTAL 10,000 - - 10,000 0% 1,093,279$ 214,113$ 213,822$ 879,457$ 20% FIREMEN'S PENSION FUND (617) BENEFITS 49,619$ 10,323$ 9,235$ 40,384$ 19% PENSION AND DISABILITY PAYMENTS 38,796 28,418 7,827 30,969 20% PROFESSIONAL SERVICES 1,200 - - 1,200 0% 89,615$ 38,741$ 17,062$ 72,553$ 19% BUSINESS IMPROVEMENT DISTRICT FUND (627) PROFESSIONAL SERVICES -$ -$ 8,450$ (8,450)$ 0% MISCELLANEOUS - - 558 (558) 0% -$ -$ 9,008$ (9,008)$ 0% TOTAL EXPENDITURE ALL FUNDS 95,004,314$ 15,159,104$ 14,441,088$ 79,691,419$ 15% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 140 of 294 13 Page 1 of 1 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent CITY COUNCIL 238,644$ 61,389$ 46,539$ 192,105$ 20% OFFICE OF MAYOR 251,085 59,435 61,132 189,953 24% HUMAN RESOURCES 349,938 59,024 88,106 261,832 25% MUNICIPAL COURT 801,872 172,514 198,204 603,668 25% CITY CLERK 537,273 132,277 127,044 410,229 24% ADMINISTRATIVE SERVICES 1,645,285 390,531 390,820 1,254,465 24% CITY ATTORNEY 552,900 110,418 123,381 429,519 22% NON-DEPARTMENTAL 17,816,558 4,520,241 4,388,210 13,428,348 25% POLICE SERVICES 8,824,364 2,104,655 2,062,997 6,761,367 23% COMMUNITY SERVICES/ECONOMIC DEV.508,024 82,365 83,578 424,446 16% DEVELOPMENT SERVICES 2,185,960 425,710 387,354 1,798,606 18% PARKS & RECREATION 3,811,516 687,221 732,519 3,078,997 19% PUBLIC WORKS 2,088,677 428,001 460,860 1,627,817 22% FACILITIES MAINTENANCE 1,405,827 320,411 363,708 1,042,119 26% 41,017,923$ 9,554,193$ 9,514,450$ 31,503,473$ 23% Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent WATER UTILITY FUND 9,630,124$ 1,036,799$ 1,414,857$ 8,215,267$ 15% STORM UTILITY FUND 6,571,213 713,535 639,997 5,931,216 10% SEWER/WWTP UTILITY FUND 14,746,399 2,264,973 1,582,313 13,164,086 11% BOND RESERVE FUND 840,816 - - 840,816 0% 31,788,552$ 4,015,308$ 3,637,167$ 28,151,385$ 11% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS Packet Page 141 of 294 14 Page 1 of 4 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 117,615$ 29,568$ 27,164$ 90,451$ 23% OVERTIME 2,000 155 79 1,921 4% BENEFITS 72,271 17,363 17,460 54,811 24% SUPPLIES 2,000 88 87 1,913 4% SMALL EQUIPMENT - - 471 (471) 0% PROFESSIONAL SERVICES 10,000 13,259 - 10,000 0% COMMUNICATIONS 3,000 520 540 2,460 18% TRAVEL 2,500 323 403 2,097 16% RENTAL/LEASE 490 113 123 367 25% REPAIRS/MAINTENANCE 1,500 - - 1,500 0% MISCELLANEOUS 27,268 - 212 27,056 1% 238,644$ 61,389$ 46,539$ 192,105$ 20% OFFICE OF MAYOR SALARIES 192,115$ 46,497$ 47,637$ 144,478$ 25% BENEFITS 46,170 10,446 11,195 34,975 24% SUPPLIES 2,000 720 92 1,908 5% PROFESSIONAL SERVICES 1,500 605 876 624 58% COMMUNICATION 1,400 170 252 1,148 18% TRAVEL 2,000 271 256 1,744 13% RENTAL/LEASE 2,400 553 559 1,841 23% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 3,000 173 265 2,735 9% 251,085$ 59,435$ 61,132$ 189,953$ 24% HUMAN RESOURCES SALARIES 194,389$ 39,143$ 46,869$ 147,520$ 24% BENEFITS 59,339 11,943 16,180 43,159 27% SUPPLIES 2,300 1,012 1,123 1,177 49% SMALL EQUIPMENT 100 - - 100 0% PROFESSIONAL SERVICES 71,000 5,309 16,042 54,958 23% COMMUNICATIONS 700 80 80 620 11% TRAVEL 500 - - 500 0% ADVERTISING 5,000 911 556 4,444 11% RENTAL/LEASE 2,200 554 560 1,640 25% REPAIR/MAINTENANCE 6,000 - 6,119 (119) 102% MISCELLANEOUS 8,410 72 578 7,832 7% 349,938$ 59,024$ 88,106$ 261,832$ 25% MUNICIPAL COURT SALARIES 500,048$ 111,746$ 130,054$ 369,994$ 26% OVERTIME - - 1,441 (1,441) 0% BENEFITS 177,004 36,987 38,985 138,019 22% SUPPLIES 9,400 2,518 2,007 7,393 21% SMALL EQUIPMENT 2,500 690 236 2,264 9% PROFESSIONAL SERVICES 69,000 16,393 22,030 46,970 32% COMMUNICATIONS 2,600 411 523 2,077 20% TRAVEL 2,390 559 681 1,709 28% RENTAL/LEASE 1,070 228 120 950 11% REPAIR/MAINTENANCE 610 286 305 305 50% MISCELLANEOUS 37,250 2,697 1,822 35,428 5% 801,872$ 172,514$ 198,204$ 603,668$ 25% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS Packet Page 142 of 294 15 Page 2 of 4 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 307,596$ 75,702$ 72,320$ 235,276$ 24% OVERTIME - - 284 (284) 0% BENEFITS 101,833 23,010 26,219 75,614 26% SUPPLIES 10,237 2,014 1,992 8,245 19% PROFESSIONAL SERVICES 24,107 6,314 6,674 17,433 28% COMMUNICATIONS 50,000 17,899 8,808 41,192 18% TRAVEL 1,000 - - 1,000 0% ADVERTISING 4,200 1,860 504 3,696 12% RENTAL/LEASE 20,000 4,011 4,028 15,972 20% REPAIRS & MAINTENANCE 14,300 350 5,085 9,215 36% MISCELLANEOUS 4,000 1,116 1,129 2,871 28% 537,273$ 132,277$ 127,044$ 410,229$ 24% ADMINISTRATIVE SERVICES SALARIES 771,709$ 178,204$ 173,515$ 598,194$ 22% OVERTIME 6,667 2,297 972 5,695 15% BENEFITS 255,363 53,085 58,483 196,880 23% SUPPLIES 36,036 8,260 17,374 18,662 48% SMALL EQUIPMENT 170,554 21,367 52,040 118,514 31% PROFESSIONAL SERVICES 103,856 50,842 2,531 101,325 2% COMMUNICATIONS 58,960 12,347 9,990 48,970 17% TRAVEL 1,750 - 6 1,744 0% RENTAL/LEASE 8,904 2,336 2,315 6,589 26% REPAIR/MAINTENANCE 180,986 30,367 69,958 111,028 39% MISCELLANEOUS 10,500 8,692 3,636 6,864 35% MACHINERY/EQUIPMENT 40,000 22,735 - 40,000 0% 1,645,285$ 390,531$ 390,820$ 1,254,465$ 24% CITY ATTORNEY PROFESSIONAL SERVICES 552,900$ 110,418$ 123,331$ 429,569$ 22% MISC PROSECUTOR - - 50 (50) 0% 552,900$ 110,418$ 123,381$ 429,519$ 22% NON-DEPARTMENTAL SALARIES 278,171$ -$ -$ 278,171$ 0% BENEFITS - UNEMPLOYMENT 25,000 2,931 8,481 16,519 34% SUPPLIES 3,000 - 93 2,907 3% PROFESSIONAL SERVICES 287,347 47,131 49,833 237,514 17% RENTAL/LEASE 3,600 3,600 3,600 - 100% INSURANCE 379,784 397,566 383,906 (4,122) 101% MISCELLANEOUS 55,708 40,065 42,124 13,584 76% INTERGOVT SERVICES 8,236,003 3,772,632 3,882,401 4,353,602 47% ECA LOAN PAYMENT 180,000 - - 180,000 0% EXCISE TAXES 6,452 760 812 5,641 13% INTERFUND TRANSFERS 5,137,373 255,078 - 5,137,373 0% GENERAL OBLIGATION BOND 2,874,066 - - 2,874,066 0% INSTALLMENT PURCHASES 64,654 - - 64,654 0% INTEREST ON LONG-TERM DEBT 85,400 - - 85,400 0% DEBT ISSUANCE COSTS - - 16,481 (16,481) 0% FISCAL AGENT FEES - 478 479 (479) 0% INTERFUND SERVICES 200,000 - - 200,000 0% 17,816,558$ 4,520,241$ 4,388,210$ 13,428,348$ 25% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 143 of 294 16 Page 3 of 4 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 5,263,948$ 1,298,875$ 1,247,878$ 4,016,070$ 24% OVERTIME 402,456 78,772 93,796 308,660 23% HOLIDAY BUYBACK 201,026 802 - 201,026 0% BENEFITS 1,962,070 446,277 488,053 1,474,017 25% UNIFORMS 56,910 8,217 11,968 44,942 21% SUPPLIES 87,500 24,735 22,500 65,000 26% SMALL EQUIPMENT 15,900 2,036 1,560 14,340 10% PROFESSIONAL SERVICES 114,287 11,869 24,715 89,572 22% COMMUNICATIONS 25,592 4,184 4,656 20,936 18% TRAVEL 14,300 935 986 13,314 7% ADVERTISING 375 36 21 354 6% RENTAL/LEASE 608,688 133,567 151,352 457,336 25% REPAIR/MAINTENANCE 16,115 1,124 1,674 14,441 10% MISCELLANEOUS 44,960 8,247 8,721 36,239 19% INTERGOVTL SERVICES 10,237 72,977 5,119 5,119 50% INTERFUND RENTAL - 12,000 - - 0% 8,824,364$ 2,104,655$ 2,062,997$ 6,761,367$ 23% COMMUNITY SERVICES/ECON DEV. SALARIES 216,742$ 53,471$ 54,204$ 162,538$ 25% BENEFITS 68,668 15,612 17,635 51,033 26% SUPPLIES 1,500 204 228 1,272 15% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 145,824 11,040 9,000 136,824 6% COMMUNICATIONS 1,490 344 204 1,286 14% TRAVEL 2,000 - 6 1,994 0% ADVERTISING 39,500 - 577 38,923 1% RENTAL/LEASE 2,000 644 560 1,440 28% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 29,000 1,050 1,164 27,836 4% 508,024$ 82,365$ 83,578$ 424,446$ 16% DEVELOPMENT SERVICES/PLANNING SALARIES 1,255,706$ 304,858$ 266,359$ 989,347$ 21% OVERTIME 1,300 25 724 576 56% BENEFITS 459,602 99,392 98,330 361,272 21% UNIFORMS 100 - - 100 0% SUPPLIES 13,100 1,658 2,731 10,369 21% SMALL EQUIPMENT 1,100 - - 1,100 0% PROFESSIONAL SERVICES 380,800 4,820 3,058 377,742 1% COMMUNICATIONS 4,600 853 800 3,800 17% TRAVEL 1,600 12 - 1,600 0% ADVERTISING 4,000 837 1,160 2,840 29% RENTAL/LEASE 38,152 8,084 9,149 29,003 24% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 25,400 5,172 5,044 20,356 20% 2,185,960$ 425,710$ 387,354$ 1,798,606$ 18% ENGINEERING SALARIES 1,203,904$ 249,382$ 261,974$ 941,930$ 22% OVERTIME 5,000 947 - 5,000 0% BENEFITS 423,053 89,699 102,138 320,915 24% UNIFORMS 360 - - 360 0% SMALL EQUIPMENT 2,200 403 1,068 1,132 49% PROFESSIONAL SERVICES 52,950 - - 52,950 0% COMMUNICATIONS 11,220 1,072 1,222 9,998 11% TRAVEL 600 10 40 560 7% ADVERTISING - 264 - - 0% RENTAL/LEASE 18,492 3,351 4,623 13,869 25% REPAIR/MAINTENANCE 1,800 - 546 1,254 30% MISCELLANEOUS 15,000 2,629 4,512 10,488 30% 1,734,579$ 347,757$ 376,122$ 1,358,457$ 22% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 144 of 294 17 Page 4 of 4 Title 2014 Adopted Budget 3/31/2013 Expenditures 3/31/2014 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 1,893,802$ 383,303$ 389,019$ 1,504,783$ 21% OVERTIME 5,000 1,717 1,431 3,569 29% BENEFITS 664,166 134,161 147,454 516,712 22% UNIFORMS 5,340 823 1,146 4,194 21% SUPPLIES 114,940 19,372 21,378 93,562 19% SMALL EQUIPMENT 43,929 - 2,796 41,133 6% PROFESSIONAL SERVICES 475,147 36,034 56,680 418,467 12% COMMUNICATIONS 28,818 1,537 1,330 27,488 5% TRAVEL 4,545 12 - 4,545 0% ADVERTISING 4,300 398 2,797 1,503 65% RENTAL/LEASE 170,019 38,209 43,235 126,784 25% PUBLIC UTILITY 175,000 36,817 27,456 147,544 16% REPAIR/MAINTENANCE 52,524 22,517 20,787 31,737 40% MISCELLANEOUS 87,570 12,320 12,009 75,561 14% MACHINERY/EQUIPMENT 15,721 - - 15,721 0% INTERGOVTL SERVICES 70,695 - 5,000 65,695 7% 3,811,516$ 687,221$ 732,519$ 3,078,997$ 19% PUBLIC WORKS SALARIES 250,358$ 60,063$ 62,088$ 188,270$ 25% OVERTIME 200 - - 200 0% BENEFITS 78,450 16,345 18,703 59,747 24% SUPPLIES 7,600 1,778 1,071 6,529 14% PROFESSIONAL SERVICES 200 9 10 190 5% COMMUNICATIONS 1,350 355 166 1,184 12% TRAVEL 500 - - 500 0% RENTAL/LEASE 7,740 996 1,560 6,180 20% PUBLIC UTILITY 2,800 698 701 2,099 25% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 3,900 - 440 3,460 11% 354,098$ 80,244$ 84,738$ 269,360$ 24% FACILITIES MAINTENANCE SALARIES 624,999$ 156,749$ 156,805$ 468,194$ 25% OVERTIME 2,500 23 492 2,008 20% BENEFITS 266,668 52,647 69,624 197,044 26% UNIFORMS 2,500 364 1,470 1,030 59% SUPPLIES 87,000 6,563 16,771 70,229 19% SMALL EQUIPMENT 3,000 326 1,493 1,507 50% PROFESSIONAL SERVICES - - 210 (210) 0% COMMUNICATIONS 13,500 3,139 3,588 9,912 27% RENTAL/LEASE 50,060 11,235 12,390 37,670 25% PUBLIC UTILITY 280,000 76,253 82,712 197,288 30% REPAIR/MAINTENANCE 73,500 12,384 17,089 56,411 23% MISCELLANEOUS 2,100 728 1,064 1,036 51% 1,405,827$ 320,411$ 363,708$ 1,042,119$ 26% TOTAL GENERAL FUND EXPENDITURES 41,017,923$ 9,554,193$ 9,514,450$ 31,503,473$ 23% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 145 of 294 18 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,922,341$ 1,922,341$ 1,704,062$ -11.35% February 4,013,965 2,091,624 6,617,557 64.86% March 6,283,590 2,269,626 8,899,880 41.64% April 9,625,539 3,341,949 13,633,311 41.64% May 18,184,894 8,559,355 25,756,512 41.64% June 20,096,577 1,911,683 28,464,159 41.64% July 22,322,038 2,225,461 31,616,232 41.64% August 24,269,126 1,947,088 34,374,027 41.64% September 26,177,374 1,908,248 37,076,809 41.64% October 29,315,875 3,138,501 41,522,083 41.64% November 37,024,188 7,708,313 52,439,895 41.64% December 39,005,697 1,981,509 55,246,442 41.64% *The difference between budget and actual shown is due to proceeds from refunding the 2003 UTGO Bonds. Proceeds were $2.8 million. Real Estate Excise Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 74,651$ 74,651$ 92,868$ 24.40% February 120,737 46,087 149,163 23.54% March 181,397 60,660 204,533 12.75% April 256,711 75,314 289,452 12.75% May 323,837 67,125 365,139 12.75% June 398,387 74,550 449,198 12.75% July 483,191 84,805 544,818 12.75% August 578,011 94,819 651,731 12.75% September 666,060 88,049 751,010 12.75% October 768,001 101,941 865,952 12.75% November 837,495 69,494 944,310 12.75% December 902,243 64,748 1,017,316 12.75% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-General Fund 2014 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax Current Year Budget Prior Year 0 8,000,000 16,000,000 24,000,000 32,000,000 40,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year Packet Page 146 of 294 19 ($20,000)$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 $220,000 Clothing and Accessories Accommodation Automotive Repair Health & Personal Care Communications Amusement & Recreation Retail Food Stores Wholesale Trade Misc Retail Trade Business Services Others Retail Eating & Drinking Contractors Retail Automotive/Gas Total ($5,023) $494 $616 $688 $1,045 $2,267 $3,868 $6,237 $7,848 $8,815 $9,454 $16,014 $27,343 $132,044 $211,709 Change in Sales Tax Revenue: First Quarter 2014 compared to First Quarter 2013 Retail Eating & Drinking 168,559 Contractors 193,452 Wholesale Trade 61,947 Communications 54,303 Misc Retail Trade 182,423 Accommodation 7,584 Business Services 107,829 Health & Personal Care 24,034 Automotive Repair 38,221 Amusement & Recreation 18,313 Retail Food Stores 64,394 Others 71,490 Retail Automotive/Gas 425,952 Clothing and Accessories 59,101 Sales Tax Analysis By Category Current Period: March 2014 Year-to-Date Total $1,477,603 Packet Page 147 of 294 20 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 428,831$ 428,831$ 444,169$ 3.58% February 963,323 534,493 998,510 3.65% March 1,363,952 400,629 1,477,603 8.33% April 1,763,418 399,466 1,910,354 8.33% May 2,251,403 487,985 2,439,000 8.33% June 2,687,897 436,495 2,911,865 8.33% July 3,127,170 439,272 3,387,740 8.33% August 3,623,461 496,291 3,925,385 8.33% September 4,086,398 462,937 4,426,895 8.33% October 4,563,331 476,933 4,943,569 8.33% November 5,078,747 515,416 5,501,931 8.33% December 5,525,609 446,862 5,986,028 8.33% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 113,876$ 113,876$ 103,199$ -9.38% February 239,319 125,442 198,165 -17.20% March 342,980 103,661 298,299 -13.03% April 436,459 93,479 379,600 -13.03% May 512,262 75,803 445,528 -13.03% June 565,759 53,498 492,056 -13.03% July 607,696 41,937 528,530 -13.03% August 638,725 31,029 555,517 -13.03% September 666,716 27,990 579,861 -13.03% October 696,005 29,289 605,335 -13.03% November 746,459 50,453 649,215 -13.03% December 819,286 72,827 712,555 -13.03% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2014 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year Packet Page 148 of 294 21 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 126,925$ 126,925$ 120,158$ -5.33% February 249,682 122,757 248,366 -0.53% March 386,065 136,384 359,490 -6.88% April 499,602 113,536 465,211 -6.88% May 645,057 145,456 600,653 -6.88% June 768,223 123,165 715,340 -6.88% July 895,235 127,013 833,610 -6.88% August 1,037,189 141,953 965,792 -6.88% September 1,143,101 105,912 1,064,413 -6.88% October 1,286,698 143,597 1,198,125 -6.88% November 1,381,314 94,616 1,286,228 -6.88% December 1,544,793 163,479 1,438,454 -6.88% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 158,918$ 158,918$ 175,072$ 10.16% February 320,172 161,254 352,390 10.06% March 475,954 155,782 534,485 12.30% April 631,990 156,035 709,709 12.30% May 774,898 142,908 870,190 12.30% June 885,438 110,541 994,325 12.30% July 991,385 105,947 1,113,301 12.30% August 1,087,004 95,619 1,220,679 12.30% September 1,187,503 100,499 1,333,536 12.30% October 1,274,792 87,289 1,431,560 12.30% November 1,383,012 108,220 1,553,088 12.30% December 1,490,394 107,382 1,673,675 12.30% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2014 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year Packet Page 149 of 294 22 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 429,754$ 429,754$ 489,005$ 13.79% February 729,586 299,832 828,145 13.51% March 1,147,622 418,036 1,294,140 12.77% April 1,435,683 288,061 1,618,978 12.77% May 1,858,183 422,500 2,095,418 12.77% June 2,169,885 311,702 2,446,915 12.77% July 2,657,881 487,996 2,997,214 12.77% August 3,086,188 428,307 3,480,204 12.77% September 3,680,575 594,387 4,150,476 12.77% October 4,108,457 427,882 4,632,986 12.77% November 4,610,786 502,330 5,199,448 12.77% December 4,924,500 313,714 5,553,214 12.77% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 210,362$ 210,362$ 216,037$ 10.16% February 663,443 453,081 680,744 10.06% March 874,097 210,654 896,910 12.30% April 1,061,161 187,064 1,088,856 12.30% May 1,272,188 211,026 1,305,390 12.30% June 1,459,452 187,265 1,497,542 12.30% July 1,671,872 212,419 1,715,506 2.61% August 2,138,683 466,812 2,194,501 2.61% September 2,356,833 218,149 2,418,343 2.61% October 2,549,604 192,771 2,616,146 2.61% November 2,766,495 216,890 2,838,697 2.61% December 2,959,725 193,230 3,036,970 2.61% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2014 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 1,000,000 2,000,000 3,000,000 4,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year Packet Page 150 of 294 23 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 434,795$ 434,795$ 479,087$ 10.19% February 786,497 351,702 860,724 9.44% March 1,218,216 431,719 1,335,216 9.60% April 1,568,380 350,165 1,719,011 9.60% May 2,004,398 436,018 2,196,905 9.60% June 2,358,600 354,202 2,585,126 9.60% July 2,803,274 444,674 3,072,507 9.60% August 3,161,173 357,899 3,464,779 9.60% September 3,614,263 453,090 3,961,384 9.60% October 3,973,096 358,833 4,354,680 9.60% November 4,416,998 443,903 4,841,216 9.60% December 4,773,750 356,752 5,232,231 9.60% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2014 *The monthly budget forecast columns are based on a five-year average. 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year Packet Page 151 of 294 24 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 4,323,477$ 4,323,477$ 4,116,199$ -4.79% February 7,241,054 2,917,577 5,980,774 -17.40% March 10,327,699 3,086,645 9,514,450 -7.87% April 13,984,047 3,656,348 12,882,881 -7.87% May 16,321,972 2,337,925 15,036,707 -7.87% June 20,090,914 3,768,942 18,508,867 -7.87% July 23,791,643 3,700,729 21,918,184 -7.87% August 26,718,400 2,926,757 24,614,475 -7.87% September 30,539,111 3,820,711 28,134,326 -7.87% October 33,259,023 2,719,912 30,640,060 -7.87% November 36,285,678 3,026,655 33,428,383 -7.87% December 41,017,923 4,732,245 37,787,990 -7.87% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 3,068,401$ 3,068,401$ 2,396,214$ -21.91% February 3,846,233 777,832 2,563,640 -33.35% March 4,950,102 1,103,869 4,388,210 -11.35% April 6,682,580 1,732,478 5,924,032 -11.35% May 6,906,919 224,339 6,122,906 -11.35% June 9,057,540 2,150,621 8,029,408 -11.35% July 10,731,894 1,674,353 9,513,703 -11.35% August 11,362,211 630,317 10,072,472 -11.35% September 13,308,539 1,946,329 11,797,870 -11.35% October 13,878,772 570,233 12,303,375 -11.35% November 14,484,996 606,224 12,840,786 -11.35% December 17,816,558 3,331,562 15,794,178 -11.35% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-General Fund 2014 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 18,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year Packet Page 152 of 294 25 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 17,436$ 17,436$ 14,710$ -15.64% February 37,196 19,760 29,242 -21.38% March 56,930 19,734 46,539 -18.25% April 74,661 17,731 61,033 -18.25% May 91,717 17,056 74,976 -18.25% June 111,368 19,651 91,040 -18.25% July 133,849 22,481 109,418 -18.25% August 154,203 20,355 126,057 -18.25% September 171,728 17,524 140,383 -18.25% October 193,996 22,268 158,587 -18.25% November 214,250 20,254 175,144 -18.25% December 238,644 24,394 195,085 -18.25% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 21,493$ 21,493$ 19,866$ -7.57% February 42,845$ 21,353$ 40,990 -4.33% March 63,933$ 21,088$ 61,132 -4.38% April 84,211$ 20,278$ 80,521 -4.38% May 104,565$ 20,354$ 99,983 -4.38% June 125,279$ 20,714$ 119,789 -4.38% July 146,686$ 21,408$ 140,258 -4.38% August 167,273$ 20,586$ 159,942 -4.38% September 187,312$ 20,039$ 179,103 -4.38% October 209,955$ 22,643$ 200,754 -4.38% November 231,093$ 21,138$ 220,966 -4.38% December 251,085$ 19,992$ 240,082 -4.38% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-City Council 2014 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year 0 50,000 100,000 150,000 200,000 250,000 300,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year Packet Page 153 of 294 26 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 25,798$ 25,798$ 27,275$ 5.72% February 52,555 26,756 60,853 15.79% March 84,843 32,288 88,106 3.85% April 114,019 29,176 118,404 3.85% May 143,795 29,775 149,325 3.85% June 171,136 27,342 177,718 3.85% July 199,812 28,676 207,497 3.85% August 225,905 26,093 234,594 3.85% September 257,927 32,022 267,848 3.85% October 285,341 27,413 296,315 3.85% November 310,098 24,757 322,024 3.85% December 349,938 39,840 363,397 3.85% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 59,240$ 59,240$ 58,367$ -1.47% February 125,452 66,212 116,841 -6.86% March 193,525 68,074 198,204 2.42% April 262,436 68,911 268,781 2.42% May 327,513 65,077 335,431 2.42% June 396,410 68,897 405,994 2.42% July 459,812 63,402 470,929 2.42% August 527,281 67,468 540,028 2.42% September 590,660 63,379 604,940 2.42% October 658,527 67,868 674,448 2.42% November 725,443 66,915 742,981 2.42% December 801,872 76,429 821,258 2.42% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2014 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year Packet Page 154 of 294 27 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 31,471$ 31,471$ 24,299$ -22.79% February 80,480 49,009 54,146 -32.72% March 121,436 40,956 83,578 -31.18% April 161,422 39,986 111,098 -31.18% May 203,742 42,320 140,225 -31.18% June 240,317 36,574 165,397 -31.18% July 291,509 51,193 200,630 -31.18% August 327,786 36,277 225,598 -31.18% September 366,394 38,607 252,169 -31.18% October 408,391 41,998 281,074 -31.18% November 444,482 36,090 305,913 -31.18% December 508,024 63,542 349,645 -31.18% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 39,751$ 39,751$ 40,227$ 1.20% February 81,417 41,666 85,455 4.96% March 128,867 47,450 127,044 -1.41% April 170,636 41,769 168,222 -1.41% May 217,171 46,535 214,099 -1.41% June 257,997 40,826 254,347 -1.41% July 303,101 45,105 298,813 -1.41% August 347,896 44,795 342,975 -1.41% September 395,264 47,368 389,672 -1.41% October 442,040 46,776 435,786 -1.41% November 489,440 47,400 482,516 -1.41% December 537,273 47,833 529,672 -1.41% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2014 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year Packet Page 155 of 294 28 Information Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 64,335$ 64,335$ 58,589$ -8.93% February 144,552 80,218 139,016 -3.83% March 210,044 65,492 181,347 -13.66% April 270,577 60,533 233,609 -13.66% May 331,379 60,802 286,104 -13.66% June 386,283 54,904 333,506 -13.66% July 435,056 48,773 375,616 -13.66% August 479,932 44,876 414,360 -13.66% September 532,834 52,903 460,035 -13.66% October 596,181 63,346 514,727 -13.66% November 674,806 78,626 582,610 -13.66% December 836,856 162,050 722,519 -13.66% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 76,488$ 76,488$ 130,464$ 70.57% February 146,752 70,263 153,899 4.87% March 212,713 65,961 209,473 -1.52% April 274,608 61,895 270,426 -1.52% May 335,512 60,905 330,403 -1.52% June 406,136 70,624 399,952 -1.52% July 470,869 64,733 463,698 -1.52% August 528,622 57,753 520,572 -1.52% September 592,790 64,168 583,763 -1.52% October 665,109 72,319 654,981 -1.52% November 735,415 70,306 724,216 -1.52% December 808,429 73,014 796,118 -1.52% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Information Services 2014 City of Edmonds, WA Monthly Expenditure Report-Finance 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Information Services Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year Packet Page 156 of 294 29 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 46,075$ 46,075$ 32,000$ -30.55% February 92,150 46,075 91,366 -0.85% March 138,225 46,075 123,381 -10.74% April 184,300 46,075 164,507 -10.74% May 230,375 46,075 205,634 -10.74% June 276,450 46,075 246,761 -10.74% July 322,525 46,075 287,888 -10.74% August 368,600 46,075 329,015 -10.74% September 414,675 46,075 370,142 -10.74% October 460,750 46,075 411,269 -10.74% November 506,825 46,075 452,396 -10.74% December 552,900 46,075 493,522 -10.74% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 694,934$ 694,934$ 681,573$ -1.92% February 1,396,727 701,792 1,369,842 -1.92% March 2,108,550 711,824 2,062,997 -2.16% April 2,804,359 695,808 2,743,773 -2.16% May 3,483,663 679,305 3,408,401 -2.16% June 4,223,782 740,119 4,132,531 -2.16% July 4,932,717 708,934 4,826,149 -2.16% August 5,641,058 708,341 5,519,187 -2.16% September 6,384,074 743,016 6,246,151 -2.16% October 7,087,171 703,097 6,934,058 -2.16% November 8,045,281 958,110 7,871,469 -2.16% December 8,824,364 779,083 8,633,720 -2.16% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2014 City of Edmonds, WA Monthly Expenditure Report-Police 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year Packet Page 157 of 294 30 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 179,731$ 179,731$ 126,887$ -29.40% February 358,977 179,246 257,352 -28.31% March 560,541 201,563 387,354 -30.90% April 736,099 175,558 508,671 -30.90% May 910,009 173,910 628,849 -30.90% June 1,078,220 168,211 745,089 -30.90% July 1,254,294 176,074 866,762 -30.90% August 1,440,601 186,307 995,507 -30.90% September 1,621,328 180,727 1,120,396 -30.90% October 1,816,254 194,926 1,255,097 -30.90% November 1,997,513 181,259 1,380,353 -30.90% December 2,185,960 188,447 1,510,577 -30.90% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 243,789$ 243,789$ 237,608$ -2.54% February 511,969 268,181 486,587 -4.96% March 798,363 286,393 732,519 -8.25% April 1,075,752 277,389 987,031 -8.25% May 1,366,907 291,155 1,254,173 -8.25% June 1,710,422 343,515 1,569,357 -8.25% July 2,149,079 438,657 1,971,836 -8.25% August 2,584,204 435,125 2,371,075 -8.25% September 2,912,856 328,652 2,672,622 -8.25% October 3,200,535 287,679 2,936,575 -8.25% November 3,464,074 263,539 3,178,378 -8.25% December 3,811,516 347,442 3,497,166 -8.25% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Development Services 2014 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year 0 400,000 800,000 1,200,000 1,600,000 2,000,000 2,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year Packet Page 158 of 294 31 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 29,205$ 29,205$ 27,811$ -4.77% February 57,374 28,169 55,607 -3.08% March 85,998 28,624 84,738 -1.47% April 113,676 27,678 112,010 -1.47% May 142,297 28,621 140,211 -1.47% June 171,373 29,077 168,862 -1.47% July 210,538 39,164 207,452 -1.47% August 238,755 28,217 235,255 -1.47% September 266,891 28,136 262,979 -1.47% October 296,178 29,287 291,837 -1.47% November 322,670 26,492 317,940 -1.47% December 354,098 31,428 348,908 -1.47% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 109,761$ 109,761$ 118,162$ 7.65% February 228,319 118,558 229,255 0.41% March 356,501 128,182 363,708 2.02% April 468,975 112,475 478,457 2.02% May 583,345 114,370 595,140 2.02% June 696,280 112,934 710,357 2.02% July 809,237 112,957 825,598 2.02% August 918,038 108,802 936,599 2.02% September 1,038,936 120,897 1,059,941 2.02% October 1,145,093 106,158 1,168,245 2.02% November 1,265,760 120,666 1,291,351 2.02% December 1,405,827 140,067 1,434,250 2.02% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Public Works 2014 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year Packet Page 159 of 294 32 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 145,346$ 145,346$ 122,149$ -15.96% February 292,949 147,603 246,682 -15.79% March 437,616 144,667 376,122 -14.05% April 582,646 145,030 500,773 -14.05% May 725,109 142,463 623,217 -14.05% June 866,319 141,210 744,584 -14.05% July 1,007,948 141,630 866,312 -14.05% August 1,150,544 142,595 988,870 -14.05% September 1,298,303 147,759 1,115,866 -14.05% October 1,452,811 154,508 1,248,662 -14.05% November 1,596,130 143,319 1,371,842 -14.05% December 1,734,579 138,449 1,490,836 -14.05% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2014 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year Packet Page 160 of 294 33 INVESTMENT PORTFOLIO SUMMARY (a) Term Purchase Purchase Maturity / Call **Yield to Weighted Agency / Issuer Investment Type (months) Date Price Date Maturity Average Washington State Local Government Investment Pool Investment Pool Various 28,207,903$ Various 0.11% 0.068% Snohomish County Investment Pool Investment Pool Various 10,011,363$ Various 0.75% 0.159% Opus Bank Certificate of Deposit 24 9/17/2012 500,000 9/17/2014 0.60% 0.006% FHLMC Bonds 60 12/28/2012 1,000,000 6/28/2014 **0.90% 0.019% FHLMC Bonds 54 12/27/2012 1,000,000 6/27/2014 **0.75% 0.016% FFCB Bonds 45 12/19/2012 1,000,000 4/20/2014 **0.54% 0.011% US Bank Checking Account Checking 5,245,418 TOTAL 46,964,684$ 0.28%0.280% Investment Mix % of Total State Investment Pool 60.1% Current 6-month treasury rate 0.07% Certificate of Deposit 1.1% Current State Pool rate 0.11% Bonds 6.4% Blended Edmonds rate 0.28% 67.5% (a) To maturity. Summary City of Edmonds Investment Portfolio Summary As of March 31, 2014 Packet Page 161 of 294 34 GENERAL FUND OVERVIEW 12/31/2013 1/31/2014 3/31/2014 Q1 YTD 001-General Fund 6,834,380$ 2,017,560$ 6,219,809$ (614,570)$ (614,570)$ 009-Leoff-Medical Ins. Reserve 440,744 411,088 341,370 (99,375) (99,375) 011-Risk Management Fund 387,195 387,195 387,195 - - 012 - Contingency Reserve Fund 5,376,796 5,412,434 5,383,161 6,365 6,365 013-Mulitmodal Transportation FD 55,859 55,859 55,859 - - 014-Historic Preservation Gift Fund 1,061 1,062 1,063 1 1 016-Building Maintenance 64,762 64,762 239,736 174,974 174,974 Total General Fund 13,160,798$ 8,349,961$ 12,628,193$ (532,605)$ (532,605)$ GENERAL FUND FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $13.16 $8.35 $12.63 - 2 4 6 8 10 12 14 16 Dec 2013 Jan 2014 March 2014 Mi l l i o n s Series1 General Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 are preliminary, these will be updated after the completion of the 2013 Financial Statements. Packet Page 162 of 294 35 GOVERNMENTAL FUNDS OVERVIEW 12/31/2013 1/31/2014 3/31/2014 Q1 YTD General Fund 13,160,798$ 8,349,961$ 12,628,193$ (532,605)$ (532,605)$ Special Revenue 5,373,320 4,191,233 6,538,493 1,165,173 1,165,173 Debt Service 57,162 57,177 58,616 1,455 1,455 Total Governmental Funds 18,591,280$ 12,598,371$ 19,225,302$ 634,022$ 634,022$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $13.16 $8.35 $12.63 $5.37 $4.19 $6.54 $0.06 $0.06 $0.06 - 2 4 6 8 10 12 14 16 Dec 2013 Jan 2014 March 2014 Mi l l i o n s General Fund Special Revenue Debt Service Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group $18.59 $12.60 $19.23 - 6 12 18 24 Dec 2013 Jan 2014 March 2014 Mi l l i o n s Governmental Fund Balances -Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 are preliminary, these will be updated after the completion of the 2013 Financial Statements. Packet Page 163 of 294 36 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2013 1/31/2014 3/31/2014 Q1 YTD 104 - Drug Enforcement Fund 91,432$ 106,527$ 107,335$ 15,903$ 15,903$ 111 - Street Fund 215,199 57,757 172,100 (43,099) (43,099) 112 - Combined Street Const/Improve 481,154 (694,906) 1,231,656 750,502 750,502 117 - Municipal Arts Acquis. Fund 431,932 431,482 434,075 2,143 2,143 118 - Memorial Street Tree 17,703 17,708 17,720 17 17 120 - Hotel/Motel Tax Revenue Fund 106,735 102,256 120,009 13,274 13,274 121 - Employee Parking Permit Fund 61,719 69,991 70,387 8,668 8,668 122 - Youth Scholarship Fund 13,858 13,595 13,413 (445) (445) 123 - Tourism Promotional Fund/Arts 70,428 68,985 74,409 3,980 3,980 125 - Real Estate Tax 2 1,101,453 1,191,607 1,259,770 158,317 158,317 126 - Real Estate Excise Tax 1 760,452 760,452 962,485 202,033 202,033 127 - Gifts Catalog Fund 225,677 236,918 245,477 19,800 19,800 129 - Special Projects Fund 15,289 15,289 39,717 24,428 24,428 130 - Cemetery Maintenance/Improvement 70,202 75,326 72,688 2,486 2,486 132 - Parks Construction Fund 718,446 747,593 721,279 2,834 2,834 136 - Parks Trust Fund 150,334 150,383 150,481 147 147 137 - Cemetery Maintenance Trust Fund 839,291 837,982 843,747 4,456 4,456 138 - Sister City Commission 2,014 2,289 1,743 (272) (272) Total Special Revenue 5,373,320$ 4,191,233$ 6,538,493$ 1,165,173$ 1,165,173$ GOVERNMENTAL Special Revenue FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $5.37 $4.19 $6.54 - 1 2 3 4 5 6 7 8 Dec 2013 Jan 2014 March 2014 Mi l l i o n s Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 are preliminary, these will be updated after the completion of the 2013 Financial Statements. Packet Page 164 of 294 37 ENTERPRISE FUNDS OVERVIEW 12/31/2013 1/31/2014 3/31/2014 Q1 YTD 421 - Water Utility Fund 15,482,784$ 12,688,945$ 15,734,903$ 252,119$ 252,119$ 422 - Storm Utility Fund 9,286,862 8,077,117 9,748,394 461,532 461,532 423 - Sewer/WWTP Utility Fund 43,594,080 36,918,346 43,997,013 402,932 402,932 424 - Bond Reserve Fund 843,959 843,959 843,959 - - 411 - Combined Utility Operation - 20,108 69,199 69,199 69,199 Total Enterprise Funds 69,207,685$ 58,548,475$ 70,393,467$ 1,185,782$ 1,185,782$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $69,199 $15,734,903 $9,748,394 $43,997,013 $843,959 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve Enterprise Fund Balances as of March 31, 2014 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 are preliminary, these will be updated after the completion of the 2013 Financial Statements. Packet Page 165 of 294 38 SUMMARY OVERVIEW 12/31/2013 1/31/2014 3/31/2014 Q1 YTD Governmental Funds 18,591,280$ 12,598,371$ 19,225,302$ 634,022$ 634,022$ Enterprise Funds 69,207,685 58,548,475 70,393,467 1,185,782 1,185,782 Internal Services Fund 6,946,389 6,842,861 7,107,793 161,404 161,404 Agency Funds 247,178 263,263 252,032 4,854 4,854 Total City-wide Total 94,992,532$ 78,252,970$ 96,978,594$ 1,986,062$ 1,986,062$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $77,900 $174,132 $7,107,793 $496 $47,968 $10,152 $1,743 $843,747 $150,481 $721,279 $72,688 $39,717 $245,477 $962,485 $1,259,770 $74,409 $13,413 $70,387 $120,009 $17,720 $434,075 $1,231,656 $172,100 $107,335 $12,628,193 $1 $2,000,000 Business Improvement District Firemen's Pension Fund Equipment Rental Fund 2012 LTGO Debt Service Fund L.I.D. Guaranty Fund L.I.D. Fund Control Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Parks Construction Fund Cemetery Maintenance/Improvement Special Projects Fund Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Street Fund Drug Enforcement Fund General Fund Governmental Fund Balances as of March 31, 2014 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 are preliminary, these will be updated after the completion of the 2013 Financial Statements. Packet Page 166 of 294 39 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2013 1/31/2014 3/31/2014 Q1 YTD 511 - Equipment Rental Fund 6,946,389$ 6,842,861$ 7,107,793$ 161,404$ 161,404$ Total Internal Service Funds 6,946,389$ 6,842,861$ 7,107,793$ 161,404$ 161,404$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $6.95 $6.84 $7.11 - 2 4 6 8 Dec 2013 Jan 2014 March 2014 Mi l l i o n s 511 - Equipment Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 are preliminary, these will be updated after the completion of the 2013 Financial Statements. Packet Page 167 of 294 AM-6868 4. F. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted By:Renee McRae Department:Parks and Recreation Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action Information Subject Title Authorization for Mayor to Sign Special Event Contracts Recommendation Authorize the Mayor to sign the contracts for Bastille Day and the Classic Car Show. Previous Council Action These contracts were reviewed at the Parks, Planning and Public Works Committee on May 13 and forwarded to the May 20 Council consent agenda for approval. Narrative The Bastille Day contract has no significant changes. The Classic Car Show contract has added a beer garden, which will be located in the parking lot south of City Hall. Language has been added to the contract in section 1.11 regarding this. Attachments 05-13-14 PPP Committee minutes excerpt Bastille Day contract Car Show contract Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 08:10 AM Mayor Dave Earling 05/15/2014 08:54 AM Finalize for Agenda Scott Passey 05/15/2014 09:24 AM Form Started By: Renee McRae Started On: 05/14/2014 06:18 PM Final Approval Date: 05/15/2014 Packet Page 168 of 294 D R A F T M I N U T E S Public Works, Parks and Planning Committee Meeting May 13, 2014 Elected Officials Present: Staff Present: Council Member, Joan Bloom Phil Williams, Public Works Director Council Member, Tom Mesaros Rob English, City Engineer Renee McRae, Recreation Manager Carrie Hite, Parks, Rec & Cultural Srvs Director Rob Chave, Planning Manager The committee convened at 6:45 p.m. A. Solarize Edmonds Project Memorandum of Understanding (MOU). Rob Chave summarized the Solarize project, which is a community-based campaign by a non-profit (NW SEED) to encourage residential solar installations in south County (including Edmonds and Lynnwood). The project is funded by a grant from Snohomish PUD, and is essentially a group purchase program which would enable residents to contract with a contractor to install solar systems at reduced cost and take advantage of various incentives that provide for a pay-back period of only 5-6 years. The City would be helping let residents know about the program, and assist in supporting committees working on the project. In response to a question from Council Member Bloom, it was pointed out that volunteers were being recruited by NW SEED from the community, and several staff members in Building, Planning and Fire would provide assistance. The City would be able to obtain a grant of $10,000 from the Department of Commerce for its part in the program; this would be additional General Fund revenue. By spreading the time among several staff members, Mr. Chave did not feel it would be a significant commitment of staff resources. The City would not be part of the individual contracting (for the solar installations). Council Member Mesaros asked what other solar initiatives the City was working on; Phil Williams cited the example of the Community Solar installation on the Frances Anderson Center. ACTION: Forward to full Council for approval and a short presentation on May 20th Agenda. B. Naming of City-owned Facilities Mr. Williams provided a brief overview of the proposed policy and answered questions on how the policy could be implemented. Mr. Williams said the policy would be revised to have the Planning, Parks and Public Works Committee review proposed naming of City owned facilities. The Committee requested two changes: (1) assign the City Clerk’s Office to administer the policy and (2) replace the references to a “General Government Committee” to the Parks, Planning and Public Works Committee. ACTION: Item will be presented to the City Council. C. Special Event Contracts The Bastille Day and the Classic Car Show contracts were reviewed and forwarded to the consent agenda. ACTION: Forward to full Council for approval on Consent Agenda. Packet Page 169 of 294 CONTRACT BETWEEN THE CITY OF EDMONDS AND EDMONDS PETANQUE CLUB July 12-13, 2014 The following agreement (“Agreement”) is made by and between CITY OF EDMONDS ("City"), and Edmonds Petanque Club ("EPC") (collectively, the “Parties”). WHEREAS, EPC has proposed to hold a public event known as Bastille Day in Edmonds (or “Event”); WHEREAS, the City Council finds that the Event provides distinct benefits to the City by showcasing the City while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. City Responsibilities: 1.1 City shall provide use of surfaces on Civic Center Field hereinafter referred to as the “City-Provided Site” on Saturday, July 12, 2014 from 3pm-5pm for lining the field and on Sunday, July 13, 2014 from 9am-6pm for the Event. The provisions of this Agreement relate only to the City- Provided Site. City shall inspect the Civic Center Field facilities before and after the Event. 1.2 City has the right to check the noise level of any amplified sound equipment or other sound source and require that the volume be reduced if it exceeds the safety limits recommended by the Snohomish County Department of Health or levels set forth in the ordinances of the City of Edmonds. 1.3 City shall provide two additional garbage containers and one recycle container for the Event. 1.4 City shall provide access to power at the west end of the stadium. EPC shall be responsible for providing appropriate power cords sufficient for its uses. 1.5 City shall install Bastille Day street banners as provided by EPC at approved sites. EPC shall obtain a Street Banner Permit and pay the required fee. 2. EPC Responsibilities: In addition to the above and in consideration of the use of the facilities and services above described, EPC agrees to the following: 2.1 EPC accepts the condition of the Civic Center Field as it currently exists. 2.2 EPC shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of Packet Page 170 of 294 the endorsement naming City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. The City shall be named as an insured on EPC’s General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that EPC’s insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of EPC’s insurance and shall not contribute to it. EPC shall provide a certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII. 2.3 EPC agrees that the Event is a public event. EPC further agrees that areas constituting the City-Provided Site that are covered under this Agreement are traditional public forums. As a result, EPC shall permit citizens attending events open to the general public at the City-Provided Site during the Event to exercise therein their protected constitutional right to free speech without interference. 2.4 The City has enacted Ordinance 3749 restricting the use of single-use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. EPC will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.5 EPC shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with EPC’s performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by EPC of the immunity provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.6 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (hereinafter the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the Event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. EPC warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the Event described in this Agreement. 2.7 EPC shall provide any and all security services necessary to reasonably secure the area and facilities provided. City shall have no responsibility or liability for the provision of security services nor shall it be liable for any loss or damage incurred by EPC or the participants in this Event. 2.8 EPC shall ensure that all booths/beer garden/wine garden have the necessary state and local permits for serving and selling alcohol. EPC agrees to use its best efforts to prevent service of alcohol to minors, including segregation of the beer garden/wine garden and checking identification in accordance with common practice. EPC shall obtain any copyright licenses necessary for presenting licensed live and recorded music. 2.9 EPC shall contract for one additional sani-can and wash station at Civic Center Field. These may be placed on site the Friday night preceding the Event. Maintenance and removal of, and Packet Page 171 of 294 damage to, sani-cans, is solely the responsibility of EPC. EPC shall provide extra paper supplies for sani-cans and existing City portable toilets in the event there is a shortage of such supplies. 2.10 EPC shall obtain all required approvals for food handling and serving to the general public through the Snohomish County Health Department. EPC shall provide City with a written statement from that department that all requirements have been met and necessary permits issued. 2.11 EPC shall advise all participating vendors of the terms and conditions of this Agreement and shall insure that vendors maintain all insurance, licenses and permits required by local, state and federal law for the duration of the Event. 2.12 Upon completion of the Event, EPC shall make adequate provisions for the cleanup of all sites provided under the terms of this Agreement so as to restore them to the same state of cleanliness as existed the morning prior to the Event. A final inspection of the Event area shall be conducted by a designated City official to determine if all areas are clean and returned to their original condition. 2.13 EPC shall pay City all permit fees for the above-mentioned facility use ($110) prior to Friday, June 13, 2014. The fees are subject to change if requests for additional services are made by EPC. 2.14 EPC shall pay City a cleaning/damage deposit of $1,000.00 prior to Friday, June 13, 2014. The deposit shall be refunded to EPC if, upon inspection, all is in order, or a prorated portion thereof as may be necessary to reimburse City for supplies, losses or cleaning costs. In addition, EPC shall be responsible for any damages, labor and/or materials required to repair damage to City property. 2.15 Colored banners or flags may not be placed in the existing holes in the public sidewalk designated for the American flag program. 2.16 Neither EPC nor any of its officers, agents, or employees shall discriminate in the provision of service under this Agreement against any individual, partnership, or corporation based upon race, religion, sex, creed, place of origin, or any other form of discrimination prohibited by federal, state or local law. 2.17 If the tent area exceeds 400 square feet, EPC shall contact the Edmonds Fire Marshal at Fire Prevention Services (425) 775-7720 for an inspection of the tent area prior to the opening of the Event to the general public, at or before 9:00 a.m., July 13, 2014, as the Parties shall agree. EPC shall correct all fire safety related problems prior to the opening of the Event. If such problems are not corrected, City may at its sole discretion cancel the Event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal, and at the sole discretion of City, any violation or other condition that threatens life, health or property has not been corrected. 2.18 A Class K fire extinguisher will be required if griddles or BBQ appliances are used for cooking. If cooking is taking place in a tent, the tent will have to be labeled fire resistant. 2.19 All use and configuration of structures, booths and other facilities used in the Event may be inspected and reviewed by the Fire Chief, Police Chief, Building Official and Parks and Recreation Director or their designees to determine that such facilities comply with State and local law, as well as to insure that no lasting damage shall be done to any public facility or property. Packet Page 172 of 294 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Termination. The City shall have the right, in its sole and absolute discretion, to unilaterally terminate this Agreement should the same become necessary to protect public health, safety or welfare; in which case, the City shall provide written notice of the same to EPC. 3.4 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of EPC shall be deemed to be the same of the City for any purpose. EPC alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. DATED this ______ day of ________________, 2014. CITY OF EDMONDS: EDMONDS PETANQUE CLUB: David O. Earling, Mayor Michelle Martin, President ATTEST/AUTHENTICATED: APPROVED AS TO FORM: Scott Passey, City Clerk Office of the City Attorney Packet Page 173 of 294 CONTRACT BETWEEN THE CITY OF EDMONDS AND THE GREATER EDMONDS CHAMBER OF COMMERCE September 7, 2014 The following is an agreement (“Agreement”) between CITY OF EDMONDS ("City"), and the GREATER EDMONDS CHAMBER OF COMMERCE ("Chamber") (collectively, the “Parties”). WHEREAS, the Chamber has proposed to hold a public event known as the Edmonds Chamber of Commerce Classic Car Show (“Classic Car Show” or “Event”); WHEREAS, the City Council finds that the “Classic Car Show” provides distinct benefits to the City by showcasing the City while providing a unique recreational opportunity for its citizens; and WHEREAS, the City Council finds that such an event enhances tourism and promotes economic development as well as providing an opportunity for good clean fun to its citizens; NOW, THEREFORE, in consideration of the promises, covenants, conditions and performances set forth below, the Parties hereto agree as follows: 1. City and Chamber agree that: 1.1 City shall provide use of the following surfaces by Chamber for the Classic Car Show: • “Center Round” around the fountain in downtown Edmonds at 5th Avenue and Main Street, • Main Street from the East side of its intersection with 3rd Avenue to the West side of its intersection with 6th Avenue, • 4th Avenue S. from the South side of its intersection with Bell Street to the North side of its intersection with Dayton Street, and again from the South side of its intersection with Dayton Street to approximately 100 feet south down 4th Avenue, • 5th Avenue, from the North side of its intersection with Walnut Street to the North side of its intersection of the northern leg of Bell Street, • Dayton Street, from the West side of 5th Avenue to the East side of 4th Avenue, • City Hall parking lot located immediately South of the City Hall building at 121 5th Avenue N and the parking lot under City Hall, • On street parking spaces on 5th Ave N from Bell Street to Seville driveway, 217 5th Ave N (west), and Bell Street to the Public Safety parking lot access midblock (east). Packet Page 174 of 294 (The above areas shall be hereinafter referred to as the “City-Provided Site.”) 1.2 One or several days before the Event, City shall place signs so as to clear the City- Provided Site of all vehicles from 2:00 a.m. on the date of the event until 7:00 p.m. on the same day. The Main and 5th closure to the most northern portion of Bell shall be until 8:00 p.m. 1.3 City shall provide barriers near the following 13 locations for street closures required to contain the City-Provided Site described in Paragraph 1.1: Pine and 5th, to close 5th Avenue north to Walnut, Maple and 5th, to close Maple Street east of 5th Avenue Dayton and 6th, to allow local access only on Dayton between 6th Avenue & 5th Avenue Dayton and 5th, to close 5th Avenue north and south of Dayton Street Dayton and 5th, to close Dayton west of 5th Avenue Dayton and 4th, to close Dayton east of 4th Avenue Walnut and 5th, to close 5th Avenue north and south of Walnut Street Main and 5th, to close 5th Avenue to the most northern portion of Bell Main and 6th, to close Main Street west of 6th Avenue Main and 3rd, to close Main Street east of 3rd Avenue 4th and Bell, to close 4th Avenue south of Bell Street 4th and Dayton, to close 4th Avenue north and south of Dayton Street; and On 4th, to close 4th Avenue 100 ft. immediately south of Dayton 1.4 City shall arrange for access control of 5th Avenue South at Walnut Street from 8:30 a.m. until 11:30 a.m. on the date of the Event. Chamber will be responsible for paying the actual cost of the overtime wages incurred by the City of the police officer to be stationed at the intersection. This intersection will not be closed to general traffic east and west, but access will be controlled and may be limited during this time period to allow for the safe staging of Event vehicles. There will be a committee member at the intersection with the police officer to designate which vehicles will be part of the Event. 1.5 Above barriers shall be delivered so as to allow Chamber to position such barriers at 5:00 a.m. the day of the Event. The number of barriers left by City at each of the eight locations shall be sufficient to provide adequate street closure. Chamber shall remove same barriers at 7:00 p.m. on the same day. 1.6 City shall also provide street closure barriers for the purpose described in Paragraph 1.7 near the following intersections: Maple Street and 6th Avenue, to close Maple west of 6th; and Alder Street and 6th Avenue, to close Alder west of 6th. 1.7 Chamber shall position such barriers at 5:00 a.m. the day of the Event so as to provide adequate street closures and prevent traffic from 6th Avenue to turn onto Maple Street or Packet Page 175 of 294 Alder Street from 5:00 a.m. until 10:00 a.m. Chamber shall remove such barriers at 10:00 a.m. on the same day. 1.8 On the day of the event, Chamber shall place traffic cones on the center-dividing line of 5th Avenue between Pine Street and Walnut Street from 5:00 a.m. until 10:00 a.m. 1.9 Chamber shall obtain any necessary Street Use Permits and pay the required fees. Police, Fire, and Public Works will meet with Chamber of Commerce officials to resolve any remaining or potential issues of traffic control and barricades prior to the event, but shall have no authority to waive the requirements of city ordinance or state law. Chamber shall establish a sixteen foot (16’) fire lane down the middle of each street on which Classic Car Show cars will be parked for emergency vehicle access throughout the day of event. Chamber car show staff and ambassadors will ensure that no cars encroach upon this fire lane. 1.10 The Chamber shall be permitted to establish and operate five outdoor dining gardens within the City-Provided Site during the Event. These gardens shall not exceed 15’ x 25’ in dimension, and shall be fenced in a manner that clearly establishes and distinguishes their boundaries. Maximum capacity of the dining gardens shall be determined by the Edmonds Fire Marshall. Dining gardens shall provide tables, chairs and umbrellas for use by their diners. No alcohol shall be served or permitted in the dining gardens. Food and non-alcoholic drinks may be served in the dining gardens, but no food preparation shall be permitted therein. Dining gardens shall be sponsored by local restaurants, and shall be located near each sponsoring restaurant. Dining gardens shall open no earlier than 4AM and shall close no later than 5:00 p.m. during the Event. Chamber shall inform all food vendors of the applicable requirements for food vending at the Event, as set forth by Snohomish County Fire District 1, and shall be responsible for ensuring that food vendors follow such requirements. 1.11 Chamber shall be permitted to establish a beer garden, separate from the dining gardens, in the parking lot to the south of Edmonds City Hall. Chamber shall be responsible for obtaining all necessary state permits for serving and selling alcohol. Chamber agrees to make its best efforts to prevent service of alcohol to minors, including segregation of the beer garden, posting security at the entrances of the beer garden and checking identification in accordance with common practice. Chamber shall obtain any copyright licenses necessary for presenting licensed live and recorded music. 1.12 All use and configuration of structures, booths and other temporary facilities used in the event shall be inspected and reviewed by Edmonds Fire Marshall, Police Chief, Building Official and Parks and Recreation Director or their designees to determine whether the facilities in use comply with the provisions of State and local law, as well as to insure that no lasting or permanent damage shall be done to any public facility or property. Edmonds Fire Marshal shall inspect the facilities prior to the opening to the general public on or before 7:00 a.m., September 7, 2014, as the Parties shall agree and note all potential problems. Prior to the opening of the event, Chamber shall correct all problems. In the event that such problems are not corrected, City may at its sole discretion cancel such event or prohibit the attendance of the general public in certain areas, if in the opinion of the Fire Marshal and at the sole discretion of City, anything that threatens life, health or property shall appear. Packet Page 176 of 294 1.13 City has the right to check the noise level of any amplified sound equipment or other source and require that the volume be reduced if it exceeds the safety limits recommended by the Snohomish County Department of Health or levels set forth in the ordinances of the City of Edmonds. 1.14 Chamber shall obtain and note on the back of the Classic Car Show registration card, which is posted on the dashboard of cars on display, at least one cell phone number for the car’s owner, to allow the Chamber to contact the owners when away from their cars. 2. Chamber Responsibilities In addition to the above and in consideration of the use of the facilities and services above described, Chamber agrees to the following: 2.1 The Chamber shall provide a Certificate of Insurance evidencing commercial general liability insurance written on an occurrence basis with limits no less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for personal injury, bodily injury and property damage. City shall be named as an additional insured on the Commercial General Liability insurance policy and a copy of the endorsement naming City as additional insured shall be attached to the Certificate of Insurance. The insurance policy shall contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. The City shall be named as an insured on the Chamber’s General Liability insurance policy. The insurance policy shall contain, or be endorsed to contain that the Chamber’s insurance coverage shall be primary insurance. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be in excess of the Chamber’s insurance and shall not contribute to it. The Chamber shall provide a certificate of insurance evidencing the required insurance before using the property described herein. Insurance shall be placed with insurers with a current A.M. Best rating of not less than A:VII. 2.2 The Chamber agrees that the Classic Car Show is a public event. The Chamber further agrees that areas constituting the City-Provided Site that are covered under this Agreement, including but not limited to public right of way, streets, sidewalks, parks, parking lots, gardens, meeting halls and squares, are traditional public forums. As a result, the Chamber shall permit citizens attending events open to the general public at City-Provided Site during the Classic Car Show to exercise therein their protected constitutional right to free speech without interference. 2.3 The City has enacted Ordinance 3749 restricting the use of single-use plastic checkout bags. The restrictions do not apply to plastic bags used to carry out cooked food or provided solely for produce, bulk food or meat. The Chamber will encourage its vendors to comply with the purposes of the ordinance by utilizing paper bags or encouraging the use of reusable totes whenever practicable. 2.4 The Chamber shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses or suits, including attorney fees, arising from or in connection with the Chamber’s performance, or nonperformance, of this Agreement, except to the extent that claims, injuries, damages, losses or suits are caused by the sole negligence of the City, its officers, officials, employees or volunteers. This promise to indemnify and hold harmless shall include a waiver by the Chamber of the immunity Packet Page 177 of 294 provided under Title 51 RCW, but only to the extent necessary to fully effectuate this promise. This provision shall survive the termination and/or expiration of this Agreement. 2.5 The Parties acknowledge that pursuant to the provisions of Initiative 901 as codified in Chapter 70.160 RCW (herein after the "smoking ban"), smoking is prohibited in indoor areas, within 25 feet of vents or entrances and in outdoor areas where public employees of the City, and employees of any vendor at the event or of the contracting organization are required to be. This general description of the provisions of the initiative is included for the purpose of reference and is not intended to expand or contract the obligations created by the smoking ban. The Chamber warrants that it will comply with the smoking ban and will utilize the services and advice of the Snohomish County Health District in assuring compliance during the event described in this Agreement. 2.6 Chamber shall provide any and all security services necessary to reasonably secure the area and facilities provided, including the City-Provided Site. City shall have no responsibility or liability for the provision of security services nor shall it be liable for any loss or damage incurred by Chamber or the participants in this Event. 2.7 Chamber shall provide a fire watch for all times in and around the booths and displays open to the general public as a part of this Event. 2.8 Chamber shall provide sufficient wash stations and approximately 12 sani-cans that may be placed on site the night preceding the Event. Garbage service, if necessary, shall be contracted and paid for by Chamber. 2.9 Upon completion of the Event, Chamber shall make adequate provisions for the cleanup of all sites provided under the terms of this Agreement so as to restore them to the same state of cleanliness as existed the night prior to the Event. Cleanup of all relevant street pavements shall be completed by 7:00 p.m. on that day. Cleanup of sidewalks shall be completed by 11:00 p.m. on that day. Cleanup areas include the City-Provided Site as described in Section 1 and all streets immediately surrounding the Event perimeter. A final inspection of the Event area shall be conducted by a designated City official to determine if all areas are clean and returned to their original condition. 2.10 Chamber shall pay City all permit fees for the above-mentioned facility use and services at least ten (10) days prior to the Event, and shall reimburse City for the actual costs of supplies or services furnished by City (excluding those agreed to in Section 1) within thirty (30) days of mailing of a final bill by the City, provided such supplies and services are approved and listed by all Parties to this Agreement in a signed addendum to this Agreement prior to the date which they purport to be required. 2.11 Colored banners or flags may not be placed in the existing holes in the public sidewalk designated for the American flag program. 3. Miscellaneous. 3.1 Entire agreement, integration and amendment. This Agreement contains the entire agreement and understanding between the Parties relating to the rights and obligations created hereby, and supersedes all prior and contemporaneous negotiations, understandings, and agreements, Packet Page 178 of 294 written or oral, between the Parties. Any prior discussions or understandings are deemed merged with the provisions herein. This Agreement shall not be amended, assigned or otherwise changed or transferred except in writing with the express written consent of the Parties hereto. Any action to interpret or enforce this Agreement shall be brought before the Superior Court of Snohomish County, Washington, and the Parties agree that, as between them, all matters shall be resolved in that venue. 3.2 Force majeure. The Parties shall not be liable for failure to perform or delay in performance due to fire, flood, strike or other labor difficulty, act of God, act of any governmental authority, riot, embargo, fuel or energy shortage, car shortage, wrecks or delays in transportation, or due to any other cause beyond the Parties’ reasonable control. In the event of delay in performance due to any such cause, the date of delivery or time for completion will be extended by a period of time reasonably necessary to overcome the effect of such delay. 3.3 Termination. The City shall have the right, in its sole and absolute discretion, to unilaterally terminate this Agreement should the same become necessary to protect public health, safety or welfare; in which case, the City shall provide written notice of the same to the Chamber. 3.4 Relationship between the Parties. Nothing in this Agreement shall be interpreted to or in fact create an agency or employment relationship between the Parties. No officer, official, agent, employee or representative of the Chamber shall be deemed to be the same of the City for any purpose. The Chamber alone shall be solely responsible for all acts of its officers, officials, agents, employees, representatives and subcontractors during the performance of this Agreement. DATED this ______ day of ________________, 2014. CITY OF EDMONDS: GREATER EDMONDS CHAMBER OF COMMERCE: David O. Earling, Mayor Greg Urban, President and CEO ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Page 179 of 294 AM-6862 4. G. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted For:Council President Buckshnis Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type: Action Information Subject Title Adoption of Resolution thanking Thea Ocfemia for her service as a Student Representative on the Edmonds City Council. Recommendation Adopt the Resolution Previous Council Action N/A Narrative Thea Ocfemia has served as the Student Representative on the City Council from September 2013 to April 2014. Attached is a Resolution thanking Ms. Ocfemia for her service. Attachments Resolution Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 08:32 AM Mayor Dave Earling 05/15/2014 08:56 AM Finalize for Agenda Scott Passey 05/15/2014 09:24 AM Form Started By: Jana Spellman Started On: 05/14/2014 11:37 AM Final Approval Date: 05/15/2014 Packet Page 180 of 294 No: 1319 A Resolution of the Edmonds City Council Commending Thea Ocfemia for Her Service as a Student Representative on the Edmonds City Council Whereas, Thea Ocfemia, a student at Edmonds Woodway High School, volunteered to serve as a Student Representative of the Edmonds City Council; and Whereas, Ms. Ocfemia served as a student member of the City Council from September 2013 to April 2014; and Whereas, Ms. Ocfemia was interested in learning what issues and questions the City of Edmonds faces today and to find out what active role she could assume surrounding these issues; and Whereas, She was conscientious in her attendance at meetings and very observant of the issues before the Council; Now, Therefore, Be It Resolved, that the City Council and the Mayor hereby extend their best wishes to Thea in her future endeavors and express the hope that she will continue to contribute to the democratic process of government in the City of Edmonds and elsewhere. Now, Therefore, Be It Passed, Approved, and Adopted this 20th day of May 2014. Dave Earling, Mayor Lora Petso, Council President Kristiana Johnson, Councilmember Strom Peterson, Councilmember Adrienne Fraley-Monillas, Councilmember Joan Bloom, Councilmember Diane Buckshnis, Councilmember Thomas Mesaros, Councilmember Attest: City Clerk Packet Page 181 of 294 AM-6857 4. H. City Council Meeting Meeting Date:05/20/2014 Time:Consent Submitted For:Ryan Hague Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization for Mayor to sign a Local Agency Agreement with KPG, P.S. for design of walkway improvements on 236 th St. S.W. from SR104(Edmonds Way) to Madrona Elementary School. Recommendation Authorize Mayor to sign the Local Agency Agreement. Previous Council Action On December 10, 2013, the Parks, Planning and Public Works committee reviewed this item and recommended it be forwarded to full Council for discussion. On January 14, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. On May 13, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative The City was awarded three Safe Routes to School grants in 2013 to fund the design and construction of walkways on 15th St. SW, 236th St. SW and 238th St. SW. In accordance with the City’s purchasing policy, the City issued a Request for Qualifications (RFQ) to hire a consultant to design the three walkways. The City received statements of qualifications from four engineering firms and the selection committee chose KPG, P.S. to provide design services based on their qualifications, experience and approach. In December 2013 and January 2014, staff presented a preliminary scope of work to the Planning, Parks and Public Works (PPP) committee with the goal of scheduling a finalized agreement for approval at a future City Council meeting. In late December, KPG’s project manager left the firm and the project was reassigned to a new project manager. In February, KPG’s new project manager had an extended leave of absence due to a family issue which delayed finalizing the project’s scope and fee. During that time period, WSDOT also issued new guidance for the review of consultant overhead rates on projects that receive federal funds. For these reasons, plus a change in the City’s project manager, led to a delay in completing the final scope and fee for all three walkway projects. For administration purposes, it was determined that each project should have a separate design agreement to properly track and report project costs. The attached agreement is for professional services to design Packet Page 182 of 294 the walkway on 236th St from SR104 (Edmonds Way) to Madrona Elementary School. A Local Agency Standard Consultant Agreement form is being used since this project is being funded by a federal transportation grant. The proposed fee is $65,945 and includes a $3,140 management reserve that may be authorized by the City to resolve unforeseen conditions. The design fee has been adjusted based on a recent WSDOT approval of a new overhead rate of 131.49% for KPG. The design costs will be funded by the grant and no local match is required. The key tasks in the scope of work include surveying, stormwater design and the development of the contract plans, specifications and estimate. The scope of work also includes a task to support staff with property owner meetings and a public open house. The tentative schedule is to complete the design phase by early 2015 and construct the project in summer 2015. Attachments KPG Agreement Project Map Form Review Inbox Reviewed By Date Engineering Robert English 05/15/2014 11:57 AM Public Works Phil Williams 05/15/2014 01:56 PM City Clerk Scott Passey 05/15/2014 02:08 PM Mayor Dave Earling 05/15/2014 02:10 PM Finalize for Agenda Scott Passey 05/15/2014 04:57 PM Form Started By: Megan Luttrell Started On: 05/14/2014 10:39 AM Final Approval Date: 05/15/2014 Packet Page 183 of 294 Page 1 of 8DOTForm 140-089 EFRevised 09/2013 THIS AGREEMENT, made and entered into this day of ,,2014 between the Local Agency of , Washington, hereinafter called the “AGENCY” ,the City of Edmonds and the above organization hereinafter called the “CONSULTANT”. Local Agency Standard Consultant Agreement Consultant/Address/Telephone Project Title And Work Description Lump Sum Lump Sum Amount $ Cost Plus Fixed Fee 131.49 Actual Cost Fixed Overhead Rate 131.49 6,831.00Fixed Fee $ Overhead Progress Payment Rate % Overhead Cost Method % % Specific Rates Of Pay Negotiated Hourly Rate Provisional Hourly Rate Cost Per Unit of Work Do you require a 1099 for IRS? % DBE Participation Yes No Yes No 8325 City of Edmonds Madrona Elementary Walkway Project - Prepare Final Plans, Specifications, and Estimates. June 30, 2015 91-1477622 Agreement Number Federal Aid Number Agreement Type (Choose one) Actual Cost Not To Exceed SRTS 0365(11) Completion Date Federal ID Number or Social Security Number KPG, P.S. 753 9th Ave North Seattle, WA 98109 206-286-1640 Total Amount Authorized $62,804.62 Management Reserve Fund $3,140.23 Maximum Amount Payable $65,944.85 Architectural/Engineering Agreement Index of Exhibits (Check all that apply): Exhibit A-1 Scope of Work Exhibit A-2 Task Order Agreement Exhibit B-1 DBE Utilization Certification Exhibit C Electronic Exchange of Data Exhibit D-1 Payment - Lump Sum Exhibit D-2 Payment - Cost Plus Exhibit D-3 Payment - Hourly Rate Exhibit D-4 Payment - Provisional Exhibit E-1 Fee - Lump/Fixed/Unit Exhibit E-2 Fee - Specific Rates Exhibit F Overhead Cost Exhibit G Subcontracted Work Exhibit G-1 Subconsultant Fee Exhibit G-2 Fee-Sub Specific Rates Exhibit G-3 Sub Overhead Cost Exhibit H Title VI Assurances Exhibit I Payment Upon Termination of Agreement Exhibit J Alleged Consultant Design Error Procedures Exhibit K Consultant Claim Procedures Exhibit L Liability Insurance Increase Exhibit M-1a Consultant Certification Exhibit M-1b Agency Official Certification Exhibit M-2 Certification - Primary Exhibit M-3 Lobbying Certification Exhibit M-4 Pricing Data Certification App. 31.910 Supplemental Signature Page Personal Services Agreement Packet Page 184 of 294 WITNESSETH THAT : WHEREAS, the AGENCY desires to accomplish the above referenced project, and WHEREAS, the AGENCY does not have sufficient staff to meet the required commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary services for the PROJECT; and WHEREAS, the CONSULTANT represents that he/she is in compliance with the Washington State Statutes relating to professional registration, if applicable, and has signified a willingness to furnish Consulting services to the AGENCY, NOW THEREFORE, in consideration of the terms, conditions, covenants and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I General Description of Work The work under this AGREEMENT shall consist of the above described work and services as herein defined and necessary to accomplish the completed work for this PROJECT. The CONSULTANT shall furnish all services, labor, and related equipment necessary to conduct and complete the work as designated elsewhere in this AGREEMENT. II Scope of Work The Scope of Work and projected level of effort required for this PROJECT is detailed in Exhibit “A” attached hereto and by this reference made a part of this AGREEMENT. III General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress and presentation meetings with the AGENCY and/or such Federal, State, Community, City or County officials, groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or days notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the work in sufficient detail so that the progress of the work can easily be evaluated. The CONSULTANT, and each SUBCONSULTANT, shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The CONSULTANT, and each SUBCONSULTANT, shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-assisted contracts. Failure by the CONSULTANT to carry out these requirements is a material breach of this AGREEMENT that may result in the termination of this AGREEMENT. Participation for Disadvantaged Business Enterprises (DBE), if required, per 49 CFR Part 26, or participation of Minority Business Enterprises (MBE), and Women Business Enterprises (WBE), shall be shown on the heading of this AGREEMENT. If D/M/WBE firms are utilized, the amounts authorized to each firm and their certification number will be shown on Exhibit “B” attached hereto and by this reference made a part of this AGREEMENT. If the Prime CONSULTANT is a DBE firm they must comply with the Commercial Useful Function (CUF) regulation outlined in the AGENCY’S “DBE Program Participation Plan”. The mandatory DBE participation goals of the AGREEMENT are those established by the WSDOT’S Highway and Local Programs Project Development Engineer in consultation with the AGENCY. All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C.” All designs, drawings, specifications, documents, and other work products, including all electronic files, prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of service for this PROJECT, and are the property of the AGENCY. Reuse by the AGENCY or by others, acting through or on behalf of the AGENCY of any such instruments of service, not occurring as a part of this PROJECT, shall be without liability or legal exposure to the CONSULTANT. Page 2 of 8 Packet Page 185 of 294 IV Time for Beginning and Completion The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing by the AGENCY. All work under this AGREEMENT shall be completed by the date shown in the heading of this AGREEMENT under completion date. The established completion time shall not be extended because of any delays attributable to the CONSULTANT, but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of unavoidable delays caused by an act of GOD or governmental actions or other conditions beyond the control of the CONSULTANT. A prior supplemental agreement issued by the AGENCY is required to extend the established completion time. V Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided in Exhibit “D” attached hereto, and by reference made part of this AGREEMENT. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A post audit may be performed on this AGREEMENT. The need for a post audit will be determined by the State Auditor, WSDOT External Audit Office and/or at the request of the AGENCY’S PROJECT Manager. VI Sub-Contracting The AGENCY permits sub-contracts for those items of work as shown in Exhibit “G” attached hereto and by this reference made part of this AGREEMENT. Compensation for this sub-consultant work shall be based on the cost factors shown on Exhibit “G.” The work of the sub-consultant shall not exceed its maximum amount payable unless a prior written approval has been issued by the AGENCY. All reimbursable direct labor, overhead, direct non-salary costs and fixed fee costs for the sub-consultant shall be substantiated in the same manner as outlined in Section V. All sub-contracts shall contain all applicable provisions of this AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable sections of the Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011. The CONSULTANT shall not sub-contract for the performance of any work under this AGREEMENT without prior written permission of the AGENCY. No permission for sub-contracting shall create, between the AGENCY and sub- contractor, any contract or any other relationship. A DBE certified sub-consultant is required to perform a minimum amount of their sub-contracted agreement that is established by the WSDOT Highways and Local Programs Project Development Engineer in consultation with the AGENCY. VII Employment The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from the AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made by a Page 3 of 8 Packet Page 186 of 294 third party as a consequence of any act or omission on the part of the CONSULTANT'S employees or other persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of the contract, any professional or technical personnel who are, or have been, at any time during the period of the contract, in the employ of the United States Department of Transportation, or the STATE, or the AGENCY, except regularly retired employees, without written consent of the public employer of such person. VIII Nondiscrimination During the performance of this contract, the CONSULTANT, for itself, its assignees, and successors in interest agrees to comply with the following laws and regulations: Title VI of the Civil Rights Act of 1964 (42 USC Chapter 21 Subchapter V Section 2000d through 2000d-4a) Federal-aid Highway Act of 1973 (23 USC Chapter 3 Section 324) Rehabilitation Act of 1973 (29 USC Chapter 16 Subchapter V Section 794) Age Discrimination Act of 1975 (42 USC Chapter 76 Section 6101 et seq.) Civil Rights Restoration Act of 1987 (Public Law 100-259) American with Disabilities Act of 1990 (42 USC Chapter 126 Section 12101 et. seq.) 49 CFR Part 21 23 CFR Part 200 RCW 49.60.180 In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “H” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “H” in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. IX Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time upon ten (10) days written notice to the CONSULTANT. In the event this AGREEMENT is terminated by the AGENCY other than for default on the part of the CONSULTANT, a final payment shall be made to the CONSULTANT as shown in Exhibit “I” for the type of AGREEMENT used. No payment shall be made for any work completed after ten (10) days following receipt by the CONSULTANT of the Notice to Terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth herein above, then no final payment shall be due and the CONSULTANT shall immediately reimburse the AGENCY for any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. Page 4 of 8 Packet Page 187 of 294 In such an event, the amount to be paid shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing the work to the date of termination, the amount of work originally required which was satisfactorily completed to date of termination, whether that work is in a form or a type which is usable to the AGENCY at the time of termination, the cost to the AGENCY of employing another firm to complete the work required and the time which may be required to do so, and other factors which affect the value to the AGENCY of the work performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth above. If it is determined for any reason that the CONSULTANT was not in default or that the CONSULTANT’S failure to perform is without the CONSULTANT’S or it’s employee’s default or negligence, the termination shall be deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed for actual costs in accordance with the termination for other than default clauses listed previously. In the event of the death of any member, partner or officer of the CONSULTANT or any of its supervisory personnel assigned to the PROJECT, or dissolution of the partnership, termination of the corporation, or disaffiliation of the principally involved employee, the surviving members of the CONSULTANT hereby agree to complete the work under the terms of this AGREEMENT, if requested to do so by the AGENCY. This subsection shall not be a bar to renegotiation of the AGREEMENT between the surviving members of the CONSULTANT and the AGENCY, if the AGENCY so chooses. In the event of the death of any of the parties listed in the previous paragraph, should the surviving members of the CONSULTANT, with the AGENCY’S concurrence, desire to terminate this AGREEMENT, payment shall be made as set forth in the second paragraph of this section. Payment for any part of the work by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the CONSULTANT, or for failure of the CONSULTANT to perform work required of it by the AGENCY. Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X Changes of Work The CONSULTANT shall make such changes and revisions in the complete work of this AGREEMENT as necessary to correct errors appearing therein, when required to do so by the AGENCY, without additional compensation thereof. Should the AGENCY find it desirable for its own purposes to have previously satisfactorily completed work or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under Section XIV. XI Disputes Any dispute concerning questions of fact in connection with the work not disposed of by AGREEMENT between the CONSULTANT and the AGENCY shall be referred for determination to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and binding on the parties of this AGREEMENT; provided, however, that if an action is brought challenging the Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to de novo judicial review. If the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit “J”, and disputes concerning claims will be conducted under the procedures found in Exhibit “K”. XII Venue, Applicable Law, and Personal Jurisdiction In the event that either party deems it necessary to institute legal action or proceedings to enforce any right or obligation under this AGREEMENT, the parties hereto agree that any such action shall be initiated in the Superior court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto agree that all questions shall be resolved by application of Washington law and that the parties to such action shall have the right of appeal from such decisions of the Superior court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior court of the State of Washington, situated in the county in which the AGENCY is located. Page 5 of 8 Packet Page 188 of 294 XIII Legal Relations The CONSULTANT shall comply with all Federal, State, and local laws and ordinances applicable to the work to be done under this AGREEMENT. This contract shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall indemnify and hold the AGENCY and the STATE and its officers and employees harmless from and shall process and defend at its own expense all claims, demands, or suits at law or equity arising in whole or in part from the CONSULTANT’S negligence or breach of any of its obligations under this AGREEMENT; provided that nothing herein shall require a CONSULTANT to indemnify the AGENCY or the STATE against and hold harmless the AGENCY or the STATE from claims, demands or suits based solely upon the conduct of the AGENCY or the STATE, their agents, officers and employees; and provided further that if the claims or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT’S agents or employees, and (b) the AGENCY or the STATE, their agents, officers and employees, this indemnity provision with respect to (1) claims or suits based upon such negligence (2) the costs to the AGENCY or the STATE of defending such claims and suits shall be valid and enforceable only to the extent of the CONSULTANT’S negligence or the negligence of the CONSULTANT’S agents or employees. The CONSULTANT’S relation to the AGENCY shall be at all times as an independent contractor. The CONSULTANT shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’S own employees against the AGENCY and, solely for the purpose of this indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial insurance law, Title 51 RCW. Unless otherwise specified in the AGREEMENT, the AGENCY shall be responsible for administration of construction contracts, if any, on the PROJECT. Subject to the processing of a new sole source, or an acceptable supplemental agreement, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper construction techniques, job site safety, or any construction contractor’s failure to perform its work in accordance with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of the AGREEMENT, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the STATE. B. Commercial general liability written under ISO Form CG 00 01 12 04 or its equivalent with minimum limits of one million dollars ($1,000,000) per occurrences and two million dollars ($2,000,000) in the aggregate for each policy period. C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance secured by the CONSULTANT, the AGENCY will be named on all policies as an additional insured. The CONSULTANT shall furnish the AGENCY with verification of insurance and endorsements required by the AGREEMENT. The AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) days of the execution of this AGREEMENT to the AGENCY. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the AGENCY. The CONSULTANT’S professional liability to the AGENCY shall be limited to the amount payable under this AGREEMENT or one million ($1,000,000) dollars, whichever is the greater, unless modified by Exhibit “L”. In no case shall the CONSULTANT’S professional liability to third parties be limited in any way. Page 6 of 8 Packet Page 189 of 294 The AGENCY will pay no progress payments under Section V until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY and the STATE may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIV Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of the AGREEMENT in the services to be performed. B. If any such change causes an increase or decrease in the estimated cost of, or the time required for, performance of any part of the work under this AGREEMENT, whether or not changed by the order, or otherwise affects any other terms and conditions of the AGREEMENT, the AGENCY shall make an equitable adjustment in the (1) maximum amount payable; (2) delivery or completion schedule, or both; and (3) other affected terms and shall modify the AGREEMENT accordingly. C. The CONSULTANT must submit any “request for equitable adjustment”, hereafter referred to as “CLAIM”, under this clause within thirty (30) days from the date of receipt of the written order. However, if the AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted before final payment of the AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the Disputes clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A) and (B) above, the maximum amount payable for this AGREEMENT, shall not be increased or considered to be increased except by specific written supplement to this AGREEMENT. XV Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XVI Federal and State Review The Federal Highway Administration and the Washington State Department of Transportation shall have the right to participate in the review or examination of the work in progress. XVII Certification of the Consultant and the Agency Attached hereto as Exhibit “M-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY, Exhibit “M -2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary Covered Transactions, Exhibit “M-3” Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying and Exhibit “M-4” Certificate of Current Cost or Pricing Data. Exhibit “M-3” is required only in AGREEMENTS over $100,000 and Exhibit “M-4” is required only in AGREEMENTS over $500,000. XVIII Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties as an amendment to this AGREEMENT. XIX Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, representations, warranties, covenants, and agreements contained in the proposal, and the supporting material submitted by the CONSULTANT, and does hereby accept the AGREEMENT and agrees to all of the terms and conditions thereof. Page 7 of 8 Packet Page 190 of 294 In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the “Execution Date” box on page one (1) of this AGREEMENT. By By Consultant AgencyNelson Davis Page 8 of 8DOT Packet Page 191 of 294 City of Edmonds Page 1 of 7 KPG Madrona Elementary Walkway Project 04/08/2014 EXHIBIT A-1 City of Edmonds Madrona Elementary Walkway Project KPG Scope of Work April 8, 2014 Purpose The purpose of the Madrona Elementary Walkway Project is to improve accessibility and safety of children walking and biking to school. Construction is anticipated during summer break of 2015. Proposed Improvements Proposed Improvements for the Madrona Elementary Walkway Project include:  Installation of 5 foot sidewalk, curb, gutter, storm water drainage, and curb ramp upgrades on the south side of 236th Street between the school driveway and Edmonds Way (SR-104)  Installation of 5 foot sidewalk connecting 236th and school entrance  Installation of sharrow pavement markings on both sides of 236th Street from Edmonds Way to the school driveway Project Assumptions  This project is funded with federal funds.  The budget assumes the project is exempt under Section 106 – Cultural Resources.  This project will be delivered as one (1) Bid Package as a stand alone project. At the City’s option, the project may be combined for bid with two other Safe Routes to School projects (238th St SW and 15th St SW) with separate bid schedules set up to correspond with the funding sources.  Due to steep gradient, it is assumed that infiltration facilities are not feasible and that added impervious surface will be mitigated with traditional detention and water quality devices located within the right of way.  Right of way / easement acquisition will not be part of this project. If it is determined that right-of-way will need to be acquired, any required property rights negotiations will be completed by the City of Edmonds.  The City will provide right-of-entry for surveying, geotechnical review, and/or construction, if required.  The City will provide bid contract document templates (contract forms, Invitation to Bid formats, etc.).  Plans will be developed using AutoCAD 2013 using KPG drafting standards. Packet Page 192 of 294 City of Edmonds Page 2 of 7 KPG Madrona Elementary Walkway Project 04/08/2014 Work Element 1 Project Management The estimated project duration is 6 months but may be extended to 12 months at no additional cost. No design work will proceed after completion of 30% plans and estimate without written authorization from the City. No design work will proceed after the submittal of the 90% plans, specifications and estimate without written authorization from the City. 1.1 Provide project management administrative services including:  Project set-up and execute agreement  Execution of subcontractor agreements  Preparation of monthly progress reports and invoices. Invoice format shall be approved by City and include budget, % complete, and paid to date by task.  5-10 minute phone discussions (every other week) for verbal progress reports  Record keeping and project closeout 1.2 Provide overall project management including:  Project staff management and coordination  Subcontractor management and coordination  Prepare and update project schedule. Schedule shall be developed and maintained by the Consultant for the life of the project.  Schedule and budget monitoring 1.3 Coordinate with City staff. Level of effort for this task is based on an average of 2 Consultant staff at up to four (4) coordination meetings. 1.4 Provide internal QA/QC reviews prior to all submittals to City. Work Element 2 Mapping Limits of survey:  236th Street SW (Approximately 40 feet wide from north pavement edge to 10’ behind proposed sidewalk location) o 236th Street SW from Edmonds Way to approximately 125 feet west of 92nd Avenue W, including the intersection of Edmonds Way and 236th Street SW and 50 feet of all other approaches of the intersection o Approximately 250 feet from 236th Street SW (easterly driveway) to school entrance  Additional topography at driveways on south side to ensure adequate transition behind new sidewalk and evaluation of drainage issues. 2.1 Establish horizontal and vertical control points along the corridor and within the project limits described above. Basis of control will be City of Edmonds Datum. Approximately 4 control points will be established and will be made available for the construction Consultant’s use during construction. The CONSULTANT will locate, field survey, and calculate positions for all monuments and control points throughout the project limits, using the Washington State plane coordinate system. Conventional or GPS surveying methods will be used on this project. Monuments or corners to be located and field surveyed include the following: Packet Page 193 of 294 City of Edmonds Page 3 of 7 KPG Madrona Elementary Walkway Project 04/08/2014  Section Corners  Side street monuments  Property Corners 2.2 Field Survey and Note Reduction. Field mapping will include building faces, building corners, signs, trees, curbs, sidewalks, utility poles, signal poles and other surface features within the mapping area as described above. Perform note reduction of the field survey data. 2.3 Mapping work to prepare 1”=20’ topographic base map and digital terrain model (DTM) in AutoCAD format of the project within the limits described above. The base map will include building faces, building corners, signs, trees, curbs, sidewalks, utility poles, signal poles and other surface features within the mapping area as described above. One-foot contours will be generated from the DTM. 2.4 One-call and/or utility purveyors will mark all utility locations within the project corridor. Any service line locations and gravity storm and sewer needed for design will be field located or mapped. The consultant will be responsible to schedule and coordinate utility locates. Field survey to locate paint marks at 50-ft intervals and surface feature (valves, manholes, catch basins, junction boxes, vaults). The CONSULTANT will prepare a utility base map from this information. 2.5 Perform observation and measure-downs of existing storm drain catch basins and manholes. Document the approximate size, type, material (brick, concrete), and general condition of the structures to confirm suitability for continued use, and approximate size, material and location of storm drainage pipes will be documented. These observations will be made from the surface. Any required pipe video inspection or smoke testing needed to verify the condition or connectivity of drainage features within the proposed Right of Way will be performed by the City and the information will be made available to the Consultant. . 2.6 Coordinate with the utility companies and identify required locations for potholing based on the preferred design alternative. Consultant will prepare a potholing plan for review and approval by the City. If necessary, potholing needs agreed upon by the CONSULTANT and the utility owners will be performed by the utility owners and surveyed by the Consultant. Pothole locations will be marked with pins to identify depth from existing grade to top of their facilities. This information will be incorporated into the mapping accordingly. Depths of utility lines located by potholing will be designated by a symbol in the plans and provided to the construction consultant. Work Element 3 Stormwater Design 3.1 Compile and review existing stormwater data, including record drawings and previous design reports. 3.2 Determine project classification for the project site and evaluate applicable minimum requirements in accordance with ECC Chapter 18.30 and the Edmonds Stormwater Code Supplement. Document preliminary findings in a draft stormwater technical memorandum for the project site. Packet Page 194 of 294 City of Edmonds Page 4 of 7 KPG Madrona Elementary Walkway Project 04/08/2014 3.3 Perform alternatives analysis for the project site as required to mitigate increased impervious surface. Identify any collection and conveyance needs resulting from proposed sidewalk improvements and meet with City of Edmonds stormwater staff to present the alternatives analysis and preliminary design prior to completing final design of the facilities. Due to the steep gradient of the roadway, it is assumed that infiltration is not feasible for this site. 3.4 Prepare final stormwater technical memorandum for the project site to document applicable stormwater management requirements, modeling, and design calculations. Assumptions: The City will provide all available as-builts Deliverables: Preliminary Stormwater Technical Memorandum (2 hard copies and pdf file for each memo). Final Stormwater Technical Memorandum (2 hard copies and pdf file for each memo). Work Element 4 Environmental 4.1 Provide supporting graphics and review and comment on NEPA and SEPA documentation provided by the City. Assumptions:  NEPA and SEPA documentation will be provided by the City. Deliverables:  Supporting graphics and review comments of documentation. Work Element 5 Community and Agency Coordination 5.1 Provide meeting minutes and action items from City arranged project meetings with stakeholders and funding agency representatives. (Assume 1 meetings) 5.2 Distribute 30% Plans to utility owners to identify conflict areas and pothole requests. Arrange and coordinate one (1) project meeting with the utility companies. Provide meeting minutes and action items. Utility adjustments and minor relocations utilizing utility owner standard plans will be incorporated into the Plans. Relocation or upgrade designs, if required, will be provided by the utility owners. 5.3 Attend and assist in facilitation of one (1) community open house. Meeting arrangements will be made by the City. 5.4 Prepare roll-plots, cross-section exhibits, and other design exhibits as required for the public meeting, stakeholder meetings, and utility meetings. Packet Page 195 of 294 City of Edmonds Page 5 of 7 KPG Madrona Elementary Walkway Project 04/08/2014 5.5 Attend up to three (3) one-on-one property owner meetings as requested by the City. Work Element 6 Right of Way Calculations Perform the following work items necessary to establish the existing right-of-way (ROW) along the corridor based on publicly available information. Title research is not anticipated or included in the project budget. 6.1 Research Records. Determine which existing corners and monuments should be field located and surveyed. 6.2 Calculations for ROW lines. Using the research information and the survey work described above, calculate location and surveyed corners, roadway features and monuments. 6.3 Incorporate existing right of way into project base map. No additional right of way or easements are anticipated. Preparation of legal descriptions is not included in this scope of work. Work Element 7 Final Design The Consultant shall provide Final Plans, Specifications and Estimates in accordance with the current WSDOT H&LP Local Agency Guidelines (LAG) Manual for review and approval by the City. 7.1 Prepare Plans: Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Final bid documents will be stamped and signed by a licensed professional engineer in the State of Washington. A total of 23 plan sheets are anticipated as described below:  Assemble a title and index sheet that would include a vicinity map. (1 sheet)  Assemble a sheet for symbol and abbreviation legends, general notes (1 sheet)  Prepare typical sections. (1 sheet)  Prepare detail sheets. (1 sheet)  Prepare site preparation and erosion control plans. These plans will include all demolition and erosion control, and will provide grading limits. (3 sheets)  Prepare alignment, walkway, and grading plan and profiles. These plans will include horizontal alignment information and plan views of grading, walkway alignment, and ADA ramp location, as well as limits of cut/fill required. Pedestrian facilities will conform to WSDOT standards for ADA compliance. Utility relocations and adjustments will be depicted in plan view and reference Olympic View Water and Sewer District Standard Plans. (3 sheets)  Prepare private driveway plan and profile drawings. (2 sheets)  Prepare channelization and signing plans. These plans will delineate the locations of all pavement markings including lane lines, crosswalks, turn arrows, Packet Page 196 of 294 City of Edmonds Page 6 of 7 KPG Madrona Elementary Walkway Project 04/08/2014 sharrows, stop lines and curb face painting. These plans will also show the locations and sizes of all signs. (3 sheets)  Prepare drainage plan and profile sheets for new collection, conveyance piping, and treatment facilities (if required). Provide detail sheet depicting special or non-standard drainage features. (4 sheets)  Prepare plans and details for signal modifications at the intersection of 236th Street SW at SR-104. This will include loop impacts, signal push button retrofits, and foundation modifications as required. No pole relocations are anticipated. (2 sheets)  Prepare vehicle and pedestrian traffic control plans sufficient for WSDOT approval. Vehicular traffic control plans will be per standard K plans where applicable. (2 sheets) 7.2 Prepare and assemble the following submittals for review and comment by the City:  30% Design – Plans and Estimate Only  Final Design (90% Completion Level) – Plans, Specifications and Estimate  Construction Documents (100% Completion Level) – Plans, Specifications and Estimate 7.3 Perform 30%, 90% and Final Design quantity take-offs and opinion of costs. Quantity take offs will be provided with each submittal in a format acceptable to the City. 7.4 Prepare contract specifications for the 90% and Final Bid Document submittals based on current WSDOT/APWA standards (English), applicable amendments to the current WSDOT/APWA standards and applicable LAG standards. 7.5 WSDOT documentation: Prepare and submit the following project documentation as required by H&LP for funding compliance:  Complete LAG Manual Design Matrix  Comply and submit PS&E checklist to accompany 90% review submittal  Prepare Maximum Extent Feasible (MEF) documentation for pedestrian facilities that cannot be designed to full ADA standards based on topography, existing facilities, right of way constraints, etc.  Prepare and stamp required deviations, if applicable. Assumptions:  Public Interest Finding (PIF) will be prepared by the City if required. Deliverables:  Assemble and submit 30%, 90%, and Final levels of design.  One full size set of plans (90% and Final only)  6 half-size sets of plans (11x17), including one unbound original Packet Page 197 of 294 City of Edmonds Page 7 of 7 KPG Madrona Elementary Walkway Project 04/08/2014  2 copies of specs, including one unbound original (90% and Final only)  6 copies of the opinion of cost  LAG Manual Design Matrix  PS&E Checklist  MEF documentation (draft and final)  Any required deviations (draft and final)  .pdf of all submittals Work Element 8 Assistance During Bidding 8.1 Prepare addenda and respond to bidders questions relayed through the City. It is assumed that the CONSULTANT will prepare one (1) addendum, unless additional addenda are necessary to correct errors or omissions by the consultant in the design plans or specifications. Management Reserve Management reserve will be used to address potential unforeseen design changes and/or additions as mutually agreed upon by the City and the CONSULTANT. ADDITIONAL SERVICES: The City of Edmonds may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. Packet Page 198 of 294 Exhibit D-2 Payment (Cost Plus a Fixed Fee) DOT Form 140-089 EF Exhibit D-2 Revised 6/08 The CONSULTANT shall be paid by the AGENCY for completed work and services rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete the work specified in Section II, “Scope of Work.” The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31. A. Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the CONSULTANT’S actual cost plus a fixed fee. The actual cost shall include direct salary cost, overhead, direct non-salary costs, and fixed fee. 1. Direct Salary Costs: The Direct Salary Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary to fulfill the terms of this AGREEMENT. The CONSULTANT shall maintain support data to verify the direct salary costs billed to the AGENCY. 2. Overhead Costs: Overhead Costs are those costs other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the rate shown in the heading of this AGREEMENT under “Overhead Progress Payment Rate.” Total overhead payment shall be based on the method shown in the heading of the AGREEMENT. The two options are explained as follows: a. Fixed Rate: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT for overhead at the percentage rate shown. This rate shall not change during the life of the AGREEMENT. b. Actual Cost: If this method is indicated in the heading of the AGREEMENT the AGENCY agrees to reimburse the CONSULTANT the actual overhead costs verified by audit, up to the Maximum Total Amount Payable, authorized under this AGREEMENT, when accumulated with all other Actual Costs. A summary of the CONSULTANTS cost estimate and the overhead computation is shown in Exhibit “E” attached hereto and by this reference made part of this AGREEMENT. When an Actual Cost method is used, the CONSULTANT (prime and all sub-consultants) will submit to the AGENCY within six (6) months after the end of each firm’s fiscal year, an overhead schedule in the format required by the AGENCY (cost category, dollar expenditures, etc.) for the purpose of adjusting the overhead rate for billing purposes. It shall be used for the computation of progress payments during the following year and for retroactively adjusting the previous year’s overhead cost to reflect the actual rate. Packet Page 199 of 294 Failure to supply this information by either the prime CONSULTANT or any of their sub- consultants shall cause the AGENCY to withhold payment of the billed overhead costs until such time as the required information is received and an overhead rate for billing purposes is approved. The AGENCY, STATE and/or the Federal Government may perform an audit of the CONSULTANT’S books and records at any time during regular business hours to determine the actual overhead rate, if they so desire. 3. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the Actual Cost to the CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and sub- consultant costs. a. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in accordance with the AGENCY’S Travel Rules and Procedures. However, air, train, and rental car costs shall be reimbursed in accordance with 48 CFR Part 31.205-46 “Travel Cost b. The billing for Direct Non-Salary Costs shall include an itemized listing of the charges directly identifiable wh the PROJECT. c. The CONSULTANT shall maintain the original supporting documents in their office. Copies of the original supporting documents shall be supplied to the AGENCY upon request. d. All above charges must be necessary for the services provided under this AGREEMENT. 4. Fixed Fee: The Fixed Fee, which represents the CONSULTANT’S profit, is shown in the heading of this AGREEMENT under Fixed Fee. This amount does not include any additional Fixed Fee, which could be authorized from the Management Reserve Fund. This fee is based on the Scope of Work defined in this AGREEMENT and the estimated person- hours required to perform the stated Scope of Work. In the event the CONSULTANT enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not previously paid in the progress payments will be covered in the final payment, subject to the provisions of Section IX entitled “Termination of Agreement.” 5. Management Reserve Fund: The AGENCY may desire to establish a Management Reserve Fund to provide the Agreement Administrator with the flexibility to authorize additional funds to the AGREEMENT for allowable unforeseen costs, or reimbursing the CONSULTANT for additional work beyond that already defined in this AGREEMENT. Such authorization(s) shall be in writing and shall not exceed Packet Page 200 of 294 the lesser of $100,000 or 10% of the Total Amount Authorized as shown in the heading of this AGREEMENT. The amount included for the Management Reserve Fund is shown in the heading of this AGREEMENT. This fund may not be replenished. Any changes requiring additional costs in excess of the Management Reserve Fund shall be made in accordance with Section XIV, “Extra Work.”6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the Management Reserve Fund. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIV, “Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the calculated overhead and fee on a monthly basis during the progress of the work. Such billings shall be in a format approved by the AGENCY and accompanied by the monthly progress reports required under Section III, “General Requirements” of this AGREEMENT. The billings will be supported by an itemized listing for each item including Direct Salary, Direct Non-Salary, and allowable Overhead Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed salary costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, salary rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made promptly upon its verification by the AGENCY after the completion of the work under this AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related documents which are required to be furnished under this AGREEMENT. Acceptance of such Final Payment by the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time of final audit, all required adjustments will be made and reflected in a final payment. In the event that such final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such overpayment to the AGENCY within thirty (30) days of notice of the overpayment. Such refund shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the AGENCY of overpayment. The CONSULTANT has twenty (20) days after receipt of the final POST AUDIT to begin the appeal process to the AGENCY for audit findings. D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection by representatives of the AGENCY, STATE and the United States, for a period of three (3) years after receipt of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this contract is initiated before the expiration of the three (3) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. Packet Page 201 of 294 EX H I B I T E - 1 HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s Ma d r o n a E l e m e n t a r y W a l k w a y P r o j e c t Ap r i l 2 3 , 2 0 1 4 Total Fee Pr o j E n g r D e s i g n e n g r Se n i o r Pr o j e c t S en . U r b D e s La n d s c a p e S u r v e y Ta s k En g i n e e r Ma n a g e r P ro j . S u r v e y o Su r v e y o r c r e w T e c h n i c i a n C l e r i c a l Di r e c t O v e r h e a d P r o f i t E f f e c t i v e m u l t i p l i e r 64 . 9 0 $ 5 6 . 5 6 $ 40 . 1 3 $ 34 . 6 2 $ 50 . 6 5 $ 2 8 . 8 5 $ 2 1 . 6 3 $ H o u r s L a b o r C o s t 1 3 1 . 4 9 % 3 0 % 2 . 6 1 4 9 Wo r k E l e m e n t 1 - P r o j e c t M a n a g e m e n t 1. 1 P r o j e c t m a n a g e m e n t a d m i n i s t r a t i v e s e r v i c e s 0 3 0 0 0 0 3 6 2 3 5 3 0 8 7 0 613.38 $ 1. 2 O v e r a l l P r o j e c t m a n a g e m e n t 0 6 0 0 0 0 6 1 2 4 6 9 6 1 7 1 4 1 1,226.75 $ 1. 3 C i t y s t a f f c o o r d i n a t i o n m e e t i n g s ( 4 ) 0 8 8 0 0 0 2 1 8 8 1 7 1 , 0 7 4 2 4 5 2,135.69 $ 1. 4 Q A / Q C R e v i e w s 8 4 0 0 0 0 0 1 2 7 4 5 9 8 0 2 2 4 1,949.25 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 100.00 $ 821 8 0 0 0 1 1 4 8 2 , 2 6 6 2,979 680 6,025.08 $ Wo r k E l e m e n t 2 - M a p p i n g 2. 1 E s t a b l i s h h o r i z o n t a l a n d v e r t i c a l c o n t r o l 0 2 0 0 8 0 0 1 0 5 1 8 6 8 2 1 5 5 1,355.35 $ 2. 2 F i e l d s u r v e y a n d n o t e r e d u c t i o n 0 0 4 8 2 0 0 0 3 2 1 , 4 5 0 1 , 9 0 7 4 3 5 3,792.81 $ 2. 3 P r e p a r e t o p o a n d D T M 0 0 4 1 6 0 4 0 2 4 8 3 0 1 , 0 9 1 2 4 9 2,169.90 $ 2. 4 L o c a t e u t i l i t y p a i n t m a r k s 0 0 0 2 8 0 0 1 0 4 7 4 6 2 4 1 4 2 1,240.61 $ 2. 5 C B a n d M H m e a s u r e d o w n s 0 0 0 2 4 0 0 6 2 7 2 3 5 7 8 2 710.83 $ 2. 6 P o t h o l e p i c k u p s 0 0 0 2 4 0 0 6 2 7 2 3 5 7 8 2 710.83 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 300.00 $ 0 2 8 3 0 4 4 4 0 8 2 3 , 5 4 5 4,661 1 , 0 6 3 10,280.34 $ Wo r k E l e m e n t 3 - S t o r m w a t e r D e s i g n 3. 1 C o m p i l e a n d r e v i e w e x i s t i n g d a t a 0 2 0 2 0 0 0 4 1 8 2 2 4 0 5 5 476.85 $ 3. 2 S t o r m w a t e r r e q u i r e m e n t s e v a l u a t i o n 0 4 0 4 0 0 0 8 3 6 5 4 8 0 1 0 9 953.71 $ 3. 3 P e r f o r m A l t e r n a t i v e A n a l y s i s 2 4 0 8 0 0 0 1 4 6 3 3 8 3 2 1 9 0 1,655.23 $ 3. 4 S t o r m w a t e r t e c h n i c a l m e m o r a n d u m s 2 4 0 8 0 4 2 2 0 7 9 2 1 , 0 4 1 2 3 7 2,070.11 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 100.00 $ 41 4 0 2 2 0 4 2 4 6 1 , 9 7 2 2,593 592 5,255.90 $ Wo r k E l e m e n t 4 - E n v i r o n m e n t a l 4. 1 G r a p h i c a n d R e v i e w o f C i t y d o c u m e n t a t i o n 0 2 4 0 0 4 0 1 0 3 8 9 5 1 2 1 1 7 1,017.25 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s -$ 02 4 0 0 4 0 1 0 3 8 9 512 1 1 7 1,017.25 $ Ta s k T o t a l La b o r H o u r E s t i m a t e Ta s k T o t a l s Ta s k T o t a l De s c r i p t i o n Ta s k T o t a l Ci t y o f E d m o n d s Wa l k w a y s P r o j e c t s Pa g e 1 o f 5 KPG 5/14/2014 Packet Page 202 of 294 EX H I B I T E - 1 HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s Ma d r o n a E l e m e n t a r y W a l k w a y P r o j e c t Ap r i l 2 3 , 2 0 1 4 Total Fee Pr o j E n g r D e s i g n e n g r Se n i o r Pr o j e c t S en . U r b D e s La n d s c a p e S u r v e y Ta s k En g i n e e r Ma n a g e r P ro j . S u r v e y o Su r v e y o r c r e w T e c h n i c i a n C l e r i c a l Di r e c t O v e r h e a d P r o f i t E f f e c t i v e m u l t i p l i e r 64 . 9 0 $ 5 6 . 5 6 $ 40 . 1 3 $ 34 . 6 2 $ 50 . 6 5 $ 2 8 . 8 5 $ 2 1 . 6 3 $ H o u r s L a b o r C o s t 1 3 1 . 4 9 % 3 0 % 2 . 6 1 4 9 La b o r H o u r E s t i m a t e De s c r i p t i o n Wo r k E l e m e n t 5 - C o m m u n i t y & A g e n c y C o o r d i n a t i o n 5. 1 S t a k e h o l d e r M e e t i n g s ( 1 ) 4 4 0 0 0 0 2 1 0 5 2 9 6 9 6 1 5 9 1 , 3 8 3 . 5 4 $ 5. 2 U t i l i t y c o o r d i n a t i o n ( 1 m e e t i n g s ) 2 4 0 0 0 2 2 1 0 4 5 7 6 0 1 1 3 7 1 , 1 9 5 . 0 1 $ 5. 3 C o m m u n i t y o p e n h o u s e ( 1 ) 3 3 2 0 0 0 0 8 4 4 5 5 8 5 1 3 3 1 , 1 6 2 . 6 6 $ 5. 4 P r e p a r e m e e t i n g e x h i b i t s 0 0 2 0 0 8 0 1 0 3 1 1 4 0 9 9 3 8 1 3 . 3 6 $ 5. 5 O n e - o n - o n e p r o p e r t y o w n e r m e e t i n g s ( 3 ) 0 0 8 0 0 4 2 1 4 4 8 0 6 3 1 1 4 4 1 , 2 5 4 . 2 6 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 250.00 $ 9 1 1 1 2 0 0 1 4 6 5 2 2 , 2 2 1 2,921 666 6,058.84 $ Wo r k E l e m e n t 6 - R i g h t - o f - W a y C a l c u l a t i o n s 6. 1 R e s e a r c h r e c o r d s 0 0 4 0 0 0 2 6 2 0 4 2 6 8 6 1 532.81 $ 6. 2 C a l c u l a t i o n s f o r R O W l i n e s 0 0 8 0 0 0 0 8 3 2 1 4 2 2 9 6 839.38 $ 6. 3 I n c o r p o r a t e e x i s t i n g R O W i n t o b a s e m a p 0 0 0 4 0 0 0 4 1 3 8 1 8 2 4 2 362.11 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 50.00 $ 0 0 1 2 4 0 0 2 1 8 6 6 3 872 1 9 9 1,784.31 $ Wo r k E l e m e n t 7 - F i n a l D e s i g n 7. 1 P l a n p r e p a r a t i o n 4 1 6 2 4 6 0 0 8 0 0 1 8 4 6 , 5 1 3 8 , 5 6 4 1 , 9 5 4 1 7 , 0 3 0 . 2 2 $ 7. 2 P r e p a r e s u b m i t t a l s 0 0 0 6 0 8 8 2 2 6 1 2 8 0 4 1 8 3 1,599.17 $ 7. 3 Q u a n t i t y a n d c o s t e s t i m a t i n g 0 2 4 8 0 0 0 1 4 5 5 1 7 2 4 1 6 5 1,439.71 $ 7. 4 P r e p a r e s p e c i f i c a t i o n s 2 1 6 1 6 1 2 0 0 4 5 0 2 , 1 7 9 2 , 8 6 5 6 5 4 5,697.13 $ 7. 5 W S D O T d o c u m e n t a t i o n 2 8 8 8 0 8 4 3 8 1 , 4 9 8 1 , 9 6 9 4 4 9 3,915.97 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 1,700.00 $ 8 4 2 5 2 9 4 0 9 6 1 6 3 0 8 1 1 , 3 5 1 14,926 3,405 31,382.20 $ Wo r k E l e m e n t 8 - A s s i s t a n c e D u r i n g B i d d i n g 8. 1 A d d e n d u m a n d R e s p o n d t o b i d d e r s q u e s t i o n s 0 2 2 2 0 2 2 1 0 3 6 4 4 7 8 1 0 9 950.70 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 50.00 $ 02 2 2 0 2 2 1 0 3 6 4 478 109 1,000.70 $ 29 9 4 9 8 1 5 2 4 4 1 2 4 3 9 5 7 4 2 2 7 7 1 2 9 9 4 2 6 8 3 1 62,804.62 $ Ma n a g e m e n t R e s e r v e ( 5 % ) 3,140.23 $ To t a l E s t i m a t e d F e e 6 5 , 9 4 4 . 8 5 $ Ta s k T o t a l Ta s k T o t a l Ta s k T o t a l TO T A L H O U R S A N D E S T I M A T E D F E E Ta s k T o t a l Ci t y o f E d m o n d s Wa l k w a y s P r o j e c t s Pa g e 2 o f 5 KPG 5/14/2014 Packet Page 203 of 294 EX H I B I T E - 1 HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s Ma d r o n a E l e m e n t a r y W a l k w a y P r o j e c t Ap r i l 2 3 , 2 0 1 4 Re i m b u r s a b l e B r e a k d o w n Wo r k E l e m e n t 1 - P r o j e c t M a n a g e m e n t Mi l e a g e 50.00 $ Re p r o d u c t i o n 50.00 $ Ta s k 1 - T o t a l 100.00 $ Wo r k E l e m e n t 2 - M a p p i n g Mi l e a g e 300.00 $ Re p r o d u c t i o n -$ Ta s k 2 - T o t a l 300.00 $ Wo r k E l e m e n t 3 - S t o r m w a t e r D e s i g n Mi l e a g e 50.00 $ Re p r o d u c t i o n 50.00 $ Ta s k 3 - T o t a l 100.00 $ Wo r k E l e m e n t 4 - E n v i r o n m e n t a l Mi l e a g e -$ Re p r o d u c t i o n -$ Ta s k 4 - T o t a l -$ Ci t y o f E d m o n d s Wa l k w a y s P r o j e c t s Pa g e 3 o f 5 KPG 5/14/2014 Packet Page 204 of 294 EX H I B I T E - 1 HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s Ma d r o n a E l e m e n t a r y W a l k w a y P r o j e c t Ap r i l 2 3 , 2 0 1 4 Re i m b u r s a b l e B r e a k d o w n Wo r k E l e m e n t 5 - C o m m u n i t y & A g e n c y C o o r d i n a t i o n Mi l e a g e 50.00 $ Re p r o d u c t i o n 200.00 $ Ta s k 5 - T o t a l 250.00 $ Wo r k E l e m e n t 6 - R i g h t - o f - W a y C a l c u l a t i o n s Mi l e a g e -$ Re p r o d u c t i o n 50.00 $ Ta s k 6 - T o t a l 50.00 $ Wo r k E l e m e n t 7 - F i n a l D e s i g n Mi l e a g e 200.00 $ Re p r o d u c t i o n 1,500.00 $ Ta s k 7 - T o t a l 1,700.00 $ Wo r k E l e m e n t 8 - A s s i s t a n c e D u r i n g B i d d i n g Mi l e a g e -$ Re p r o d u c t i o n 50.00 $ Ta s k 8 - T o t a l 50.00 $ Re i m b u r s a b l e S u b t o t a l 2,550.00 $ Ad m i n i s t r a t i v e f e e s o n r e i m b u r s a b l e s ( 0 % ) -$ TO T A L R E I M B U R S A B L E S 2,550.00 $ Ci t y o f E d m o n d s Wa l k w a y s P r o j e c t s Pa g e 4 o f 5 KPG 5/14/2014 Packet Page 205 of 294 EXHIBIT E-1 FEE SUMMARY Project:City of Edmonds Madrona Elementary Walkway Project April 23, 2014 Description Work Element 1 - Project Management $6,025.08 Work Element 2 - Mapping $10,280.34 Work Element 3 - Stormwater Design $5,255.90 Work Element 4 - Environmental $1,017.25 Work Element 5 - Community & Agency Coordination $6,058.84 Work Element 6 - Right-of-Way Calculations $1,784.31 Work Element 7 - Final Design $31,382.20 Work Element 8 - Assistance During Bidding $1,000.70 Subtotal $62,804.62 Management Reserve (5%) $3,140.23 Total Estimated Fee $65,944.85 Estimated Fee City of Edmonds Walkways Projects Page 5 of 5 KPG 5/14/2014 Packet Page 206 of 294 EXHIBIT F Packet Page 207 of 294 EXHIBIT F Packet Page 208 of 294 EXHIBIT F Packet Page 209 of 294 EXHIBIT F Packet Page 210 of 294 Exhibit G Subcontracted Work The AGENCY permits subcontracts for the following portions of the work of this AGREEMENT: No subcontracts anticipated. DOT Form 140-089 EF Exhibit G Revised 6/05 Packet Page 211 of 294 Exhibit H Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. 2. Non-discrimination: The CONSULTANT, with regard to the work performed during the AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of sub-consultants, including procurement of materials and leases of equipment. The CONSULTANT shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the REGULATIONS, including employment practices when the AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 3. Solicitations for Sub-consultants, Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiations made by the CONSULTANT for work to be performed under a sub-contract, including procurement of materials or leases of equipment, each potential sub- consultant or supplier shall be notified by the CONSULTANT of the CONSULTANT’S obligations under this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. 4. Information and Reports: The CONSULTANT shall provide all information and reports required by the REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by AGENCY, STATE or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such REGULATIONS, orders and instructions. Where any information required of a CONSULTANT is in the exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, STATE or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Non-compliance: In the event of the CONSULTANT’S non-compliance with the non- discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under the AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of the AGREEMENT, in whole or in part DOT Form 140-089 EF Exhibit HRevised 6/05 Packet Page 212 of 294 6. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through (5) in every sub-contract, including procurement of materials and leases of equipment, unless exempt by the REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the AGENCY, STATE or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, litigation with a sub-consultant or supplier as a result of such direction, the CONSULTANT may request the AGENCY and the STATE enter into such litigation to protect the interests of the AGENCY and the STATE and, in addition, the CONSULTANT may request the United States enter into such litigation to protect the interests of the United States. Packet Page 213 of 294 Exhibit I Payment Upon Termination of Agreement By the Agency Other Than for Fault of the Consultant (Refer to Agreement, Section IX) Lump Sum Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made shall total the same percentage of the Lump Sum Amount as the work completed at the time of termination is to the total work required for the PROJECT. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Cost Plus Fixed Fee Contracts A final payment shall be made to the CONSULTANT which when added to any payments previously made, shall total the actual costs plus the same percentage of the fixed fee as the work completed at the time of termination is to the total work required for the Project. In addition, the CONSULTANT shall be paid for any authorized extra work completed. Specific Rates of Pay Contracts A final payment shall be made to the CONSULTANT for actual hours charged at the time of termination of this AGREEMENT plus any direct nonsalary costs incurred at the time of termination of this AGREEMENT. Cost Per Unit of Work Contracts A final payment shall be made to the CONSULTANT for actual units of work completed at the time of termination of this AGREEMENT. DOT Form 140-089 EF Exhibit I Revised 6/05 Packet Page 214 of 294 Exhibit J Alleged Consultant Design Error Procedures DOT Form 140-089 EF Exhibit J Revised 6/05 The purpose of this exhibit is to establish a procedure to determine if a consultant’s alleged design error is of a nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. Step 1 – Potential Consultant Design Error(s) is Identified by Agency’s Project Manager At the first indication of potential consultant design error(s), the first step in the process is for the Agency’s project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Highways and Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) Step 2 - Project Manager Documents the Alleged Consultant Design Error(s) After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed documentation than is normally required on the project. Examples include: all decisions and descriptions of work; photographs, records of labor, materials and equipment. Step 3 – Contact the Consultant Regarding the Alleged Design Error(s) If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manger and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. Step 4 – Attempt to Resolve Alleged Design Error with Consultant After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from the consultant’s agreement with the agency for the services on the project in which the design error took place. The agency is to provide H&LP, through the Region Packet Page 215 of 294 Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal reimbursements. No further action is required. • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5. Step 5 – Forward Documents to Highways and Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Highways and Local Programs Engineer to H&LP for their review and consultation with the FHWA. H&LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt to find a resolution to the issue. If necessary, H&LP will request assistance from the Attorney General’s Office for legal interpretation. H&LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to reflect the agreed upon resolution. H&LP, in consultation with FHWA, will identify the amount of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Packet Page 216 of 294 Exhibit K Consultant Claim Procedures DOT Form 140-089 EF Exhibit K Revised 6/05 The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s claim(s) are a total of $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the consultant’s claim(s) that total $1,000 or less. This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. Step 1 – Consultant Files a Claim with the Agency Project Manager If the consultant determines that they were requested to perform additional services that were outside of the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed is the request for consideration of the claim to the Agency’s project manager. The consultant’s claim must outline the following: • Summation of hours by classification for each firm that is included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; • Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. Step 2 – Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation After the consultant has completed step 1, the next step in the process is to forward the request to the Agency’s project manager. The project manager will review the consultant’s claim and will met with the Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the Agency’s recommendation for federal participation in the claim to the WSDOT Highways and Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Highways and Local Programs (if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo, including backup documentation to the consultant to either supplement the agreement, or create a new agreement for the claim. After the request has been approved, the Agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. No further action in needed regarding the claim procedures. Packet Page 217 of 294 If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures. Step 3 – Preparation of Support Documentation Regarding Consultant’s Claim(s) If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; • Agency’s summation of hours by classification for each firm that should be included in the claim; • Any correspondence that directed the consultant to perform the additional work; • Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the additional work; • Explanation regarding those areas in which the Agency does/does not agree with the consultant’s claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. Step 4 – Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Documentation The Director of Pubic Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain concurrence from WSDOT Highways and Local Programs and FHWA regarding final settlement of the claim. If the claim is not eligible for federal participation, payment will need to be from agency funds. Step 5 – Informing Consultant of Decision Regarding the Claim The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim (s) and rationale utilized for the decision. Step 6 – Preparation of Supplement or New Agreement for the Consultant’s Claim(s) The agency shall write the supplement and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the final payment for the agreement is subject to audit. Packet Page 218 of 294 Exhibit M-1(a) Certification Of Consultant I hereby certify that I am representative of the firm of whose address is and that neither I nor the above firm I here represent has: and duly authorized (a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT) to solicit or secure the AGREEMENT; (b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of any firm or person in connection with carrying out this AGREEMENT; or (c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Local Agency Date Signature Project No.13137C Nelson Davis 753 9th Ave North, Seattle, WA 98109 City of Edmonds KPG, P.S. DOT Form 140-089 EF Exhibit M-1(a) Revised 6/05 Packet Page 219 of 294 Exhibit M-1(b) Certification Of Agency Official I hereby certify that I am the AGENCY Official of the Local Agency of Washington, and that the consulting firm or its representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this AGREEMENT to: , (a) Employ or retain, or agree to employ to retain, any firm or person; or (b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or consideration of any kind; except as hereby expressly stated (if any): I acknowledge that this certificate is to be available to the Washington State Department of Transportation and the Federal Highway Administration, U.S. Department of Transportation, in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Date Signature the City of Edmonds DOT Form 140-089 EF Exhibit M-1(b) Revised 6/05 Packet Page 220 of 294 Exhibit M-2 Certification Regarding Debarment, Suspension, and Other Responsibility Matters-Primary Covered Transactions Consultant (Firm): (Date)(Signature) President or Authorized Official of Consultant KPG, P.S. DOT Form 140-089 EF Exhibit M-2 Revised 6/05 I. The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; B. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission or fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (I) (B). of this certification; and D. Have not within a three (3) year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. II. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Packet Page 221 of 294 Exhibit M-3 Certification Regarding The Restrictions of The use of Federal Funds for Lobbying Consultant (Firm): (Date)(Signature) President or Authorized Official of Consultant KPG, P.S. DOT Form 140-089 EF Exhibit M-3Revised 6/05 The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1.No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts which exceed $100,000 and that all such subrecipients shall certify and disclose accordingly. Packet Page 222 of 294 Exhibit M-4 Certificate of Current Cost or Pricing Data Name Title Date of Execution*** This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section 15.401 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either actually or by specific identification in writing, to the contracting officer or to the contracting officer's representative in support of are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal. * Identify the proposal, quotation, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.). ** Insert the day, month, and year when price negotiations were concluded and price agreement was reached. *** Insert the day, month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. the Madrona Elementary Walkway Project April 23, 2014 Firm Principal April 23, 2014 KPG, P.S. Nelson Davis DOT Form 140-089 EF Exhibit M-4Revised 6/05 * Packet Page 223 of 294 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 313.810 1:7,531 Madrona Walkway 627.6 Packet Page 224 of 294 AM-6863 5. City Council Meeting Meeting Date:05/20/2014 Time:5 Minutes Submitted For:Council President Buckshnis Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type: Information Information Subject Title Presentation of Resolution thanking Thea Ocfemia for her service as a Student Representative on the Edmonds City Council. Recommendation N/A Previous Council Action N/A Narrative Council President Buckshnis will present the Resolution to Ms. Ocfemia. Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 08:32 AM Mayor Dave Earling 05/15/2014 09:35 AM Finalize for Agenda Scott Passey 05/15/2014 02:08 PM Form Started By: Jana Spellman Started On: 05/14/2014 11:59 AM Final Approval Date: 05/15/2014 Packet Page 225 of 294 AM-6834 6. City Council Meeting Meeting Date:05/20/2014 Time:5 Minutes Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Information Information Subject Title Proclamation declaring May "Puget Sound Starts Here Month". Recommendation Previous Council Action Narrative Together we have the power to fix Puget Sound. Just a few simple changes will make a significant difference. If each of the more than 4 million people living in the 12 counties that make-up the Puget Sound region makes even one small change, our combined efforts will have a tremendous positive impact. "Puget Sound Starts Here Month" in Edmonds will bring attention and focus to the issue of local and regional water quality and provide educational opportunities for the public to learn how they can help clean-up Puget Sound and our local waterways. Attachments PSSH_2014 Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/07/2014 09:40 AM Mayor Dave Earling 05/07/2014 01:36 PM Finalize for Agenda Scott Passey 05/08/2014 11:22 AM Form Started By: Carolyn LaFave Started On: 05/02/2014 01:36 PM Final Approval Date: 05/08/2014 Packet Page 226 of 294 Packet Page 227 of 294 AM-6867 8. City Council Meeting Meeting Date:05/20/2014 Time:10 Minutes Submitted By:Rob Chave Department:Planning Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorize Mayor to sign Solarize Edmonds Project Memorandum of Understanding (MOU) Recommendation Recommend the full Council authorize the Mayor to sign the Memorandum of Understanding (Exhibit 1). Previous Council Action The Council's Parks, Planning & Public Works Committee reviewed this item on May 13, 2014, and recommended approval by the full Council. Previously, on November 19, 2013, the City Council authorized the Mayor to send a letter of support for this grant partnership (the "Solarize Edmonds/Lynnwood Project"). See Exhibit 2. Narrative This is a proposal to enter into a Memorandum of Understanding with Northwest SEED to support a community-based project to encourage Southwest County residents to install solar arrays at their homes. Referred to in the memorandum of understanding as the "Solarize Edmonds/Lynnwood Project," the City of Edmonds would help support community meetings and outreach about the project and the permitting process, but would not be directly involved in the contractor selection or contracting. The basics of the project are described in Exhibits 2 and 3. The project is funded by a grant from Snohomish PUD, and the City potentially benefits by receiving a small grant ($10,000) if we assist with the project. Attachments Exhibit 1: Memorandum of Understanding Exhibit 2: Council agenda item from 11-19-2013 Exhibit 3: Solarize project materials Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 08:10 AM Mayor Dave Earling 05/15/2014 08:55 AM Finalize for Agenda Scott Passey 05/15/2014 09:24 AM Form Started By: Rob Chave Started On: 05/14/2014 05:52 PM Final Approval Date: 05/15/2014 Packet Page 228 of 294 MEMORANDUM OF UNDERSTANDING Relating to the Solarize Edmonds/Lynnwood Project WHEREAS, Northwest Sustainable Energy for Economic Development (NW SEED) has selected the City of Edmonds as a community partner for the SOLARIZE EDMONDS/LYNNWOOD project to perform community outreach to residents and small business owners in Edmonds; and WHEREAS, NWSEED and the City of Edmonds (the Parties) wish to enter into a Memorandum of Understanding regarding their respective roles and responsibilities relating to the SOLARIZE EDMONDS/LYNNWOOD project; and WHEREAS, the Parties have agreed to work together in the spirit of the SOLARIZE EDMONDS/LYNNWOOD project to provide a high quality education and installation program for the residents and small business owners of Edmonds to take place in April 2014 through December 2014; and WHEREAS, the City of Edmonds, in partnership with NW SEED, will support citizen engagement in a volunteer-led process to select an installation partner or partners for the SOLARIZE EDMONDS/LYNNWOOD project to provide solar installations for residents in Edmonds; and WHEREAS, NWSEED will leverage additional funding and partnerships to support the SOLARIZE EDMONDS/LYNNWOOD project; and WHEREAS, the mission of this project shall meet the goals of the Parties and is deemed to be of significant value to City of Edmonds residents and small business owners; and WHEREAS, the educational, marketing, and online materials developed for this project will be used by the Parties solely for the purpose of advancing the SOLARIZE EDMONDS/ LYNNWOOD project; NOW THEREFORE, the undersigned agree to undertake the following roles and responsibilities: ROLES AND RESPONSIBILITIES: Northwest SEED • Provide overall project management, status reports and team meetings to ensure project deliverables are met within budget and on time. • Draft and execute Memorandum of Understanding between partners to solidify commitments. • Provide Solarize training for City of Edmonds staff and community volunteers, including the Contractor Selection Committee and the Outreach Committee. • Assist citizen volunteer committee with drafting the request for proposal, conducting interviews and selecting solar installer(s). • Manage overall marketing and branding, including hosting the project website and drafting outreach materials. • Assist with media and outreach logistics for the project. Packet Page 229 of 294 • Update workshop curriculum and materials and co-lead workshops with the City of Edmonds staff, community volunteers and installer(s). • Manage the participant registration process and maintain the participant database. • Provide project reporting to funders. • Provide technical assistance. • Provide project evaluation with the City of Edmonds staff, community volunteers and installer(s). City of Edmonds • Serve as the local community liaison. • Recruit volunteers and coordinate volunteer assignments. • Form a steering committee and appoint a point person to work with the project team on implementation. • Schedule, organize and convene training meetings as needed. • Support a volunteer committee (Contractor Selection Committee) that will draft and publish the request for proposals and interview and select the solar installer(s) in the best interest of and value for the Edmonds community. • Schedule, organize, and co-lead team meetings with project partners. • Work with NWSEED and the installation team to market the program and generate attendance at the Solarize workshops. • Attend and participate in workshops. • Provide press interviews as needed under coordination by the project partners. • Assist with other neighborhood outreach support as needed. • Assist with project reporting. • Participate in project evaluation. Once the Parties have selected a solar installation company or companies, those companies will have the following roles and responsibilities: • Fulfill solar installations and pricing in accordance with the proposal presented to and accepted by the volunteer Contractor Selection Committee and NW SEED. • Manage all participant site evaluations, work contracts and solar system installations. • Manage leads in a fair and equitable manner for both contractors and participants, as agreed upon prior to the launch of registration. • Coordinate participant site evaluations such that each batch of workshop leads provided by NW SEED is addressed prior to provision of the subsequent batch. • Execute customer contracts between the participant and the solar installer. NW SEED and the City of Edmonds are not parties to the contract and the solar installer will be solely liable for any claims, losses, or damages arising out of the contract. • Provide customer service before and after customer installations. • Maintain and keep current a customer management system that includes real-time participant data, which can be accessed by NWSEED. • Participate in project team meetings and neighborhood outreach. • Participate in and help conduct workshops. • Assist with printing of materials and other neighborhood outreach support as needed. • Work with project partners to publicize the campaign, and provide press interviews as needed under coordination by project partners. • Participate in project evaluation. Packet Page 230 of 294 Privacy Policy: The names, addresses, and additional contact information of those who participate in workshops, register on the website, or install solar through the SOLARIZE EDMONDS/LYNNWOOD project will not be made public or otherwise sold or exchanged unless the homeowner or business gives express written (or “opt-in”) permission. NW SEED reserves the right to add participant names to the internal NW SEED mailing list. Participants will have the ability to unsubscribe, if desired. NW SEED reserves the right to publish participant information as it pertains to system type and system size. NW SEED will not publish participant names and addresses unless the homeowner or business gives express written (or “opt-in”) permission. AGREEMENT: Northwest Sustainable Energy for Economic Development ______________________ ____________ Jennifer Grove Date City of Edmonds (Community Partner) ______________________ ____________ Shane Hope, Date Development Services Director Packet Page 231 of 294 AM-6334 3. L. City Council Meeting Meeting Date:11/19/2013 Time: Consent Department: Planning Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action Information Subject Title Authorization of Letter of Support for potential solar grant partnership. Recommendation Authorize the Mayor to send a letter supporting the grant partnership. Previous Council Action The Parks/Planning/Public Works Committee reviewed this item on November 12, 2013, and recommended approval, subject to future Council review of any memorandum of understanding. Narrative The City has been approached by a non-profit organization, NW SEED, to act as a community partner in a grant application to PUD for money to support an initiative in the Edmonds area. NW SEED (Solar Energy for Economic Development) has extensive experience in community-based solar initiatives, and has a record of success with similar initiatives in other communities in King and Snohomish Counties. In the program, NW SEED handles the education and works with the community partner and contractor to guarantee lowered-cost solar installations in a particular neighborhood or community. The community partner helps get the word out to the community. Local residents need not use the contractor offered via the NW SEED program, but the program normally provides information and an incentive to actually undertake a residential solar project. All contracting is done between the actual contractor and the home owner. If the grant application is successful, NW SEED would normally follow up with a memorandum of understanding laying out the program and indicating the City's willingness to participate. Any memorandum of understanding will require review by the City Attorney and approval by the City Council. In any case, the project would not impact the City's budget since no additional City expenditures will be required. The request at this time is to authorize the Mayor to send a letter supporting the program/grant application. Timing is important, since NW SEED's grant application is due to PUD by November 21st. Attachments 1Print Agenda Memo 5/8/2014http://agenda.ci.edmonds.wa.us/print_ag_memo.cfm?seq=6334&rev=0&mode=External&re... Packet Page 232 of 294 Exhibit 1: NW SEED program materials Form Review Inbox Reviewed By Date City Clerk Scott Passey 11/14/2013 04:31 PM Mayor Dave Earling 11/14/2013 05:25 PM Finalize for Agenda Scott Passey 11/15/2013 06:04 AM City Clerk Scott Passey 11/14/2013 04:31 PM Mayor Dave Earling 11/14/2013 05:25 PM Finalize for Agenda Scott Passey 11/15/2013 06:04 AM Form Started By: Rob Chave Started On: 11/14/2013 04:04 PM Final Approval Date: 11/15/2013 2Print Agenda Memo 5/8/2014http://agenda.ci.edmonds.wa.us/print_ag_memo.cfm?seq=6334&rev=0&mode=External&re... Packet Page 233 of 294 CITY OF EDMONDS C IT Y HALL • THIRD FLOOR 121 5TH AVENUE NORTH • EDMONDS, WA 98020 • (425) 771-0247 • fax (425) 771-0252 www.edmo nd swa.gov OFFICE OF THE MAYOR November 20, 2013 Leslie Moynihan Customer Renewables Program Manager Public Utility District No. 1 of Snohomish County 2320 California Street, M/S E2 Everett, WA 98206-1107 Dear Leslie, DAVE EARLING MAYOR I am writing to express the City of Edmonds' support for partnering with Northwest SEED as a Community Partner in the Solarize Edmonds campaign. We look forward to working with Snohomish PUD and Northwest SEED to encourage solar adoption by supporting a group purchase campaign that will feature competitive contractor selection, grassroots education and outreach, and accelerated installation of solar PV systems on local residences and small businesses . Our participation on the Solarize Edmonds team will be coordinated by Rob Chave in our Development Services Department. In recent years, the City of Edmonds has made significant strides towards making solar energy more accessible to local residents. In 2011, the City supported the installation of a 4 .2 kilowatt community solar project on the roof of the Frances Anderson Center. Since 2012, the City has worked with Northwest SEED and other jurisdictions across the region on the Evergreen State Solar Partnership and Pacific Northwest Solar Partnership, with a goal to streamline solar permitting and interconnection processes. As a result of this work, we have started to see increased interest in solar installations in our local community, and feel that the Solarize Edmonds campaign could help encourage that interest even more. As a member of the Solarize Edmonds team, the City of Edmonds will work alongside Snohomish PUD and Northwest SEED to make solar more affordable and accessible to our local community. Thank you for making this important opportunity available to us. -)~-~ Dave arling ~ Mayor J • Incorporated August 11 , 1890 • Sister City -Hekinan , Japan Packet Page 234 of 294 Program Background Local nonprofit Northwest SEED (www.nwseed.org) brought the Solarize program to Washington in 2011. Since then, Northwest SEED has worked with utilities, community groups, and installers around the state to launch 7 successful Solarize campaigns, resulting in more than 350 solar installations and spurring investment of more than $8 million in our local solar economy. Northwest SEED has run campaigns in partnership with both Snohomish PUD and Seattle City Light. Snohomish PUD has recently made new funding available for 1-2 Solarize campaigns in 2014. Key elements of a Solarize campaign include:  Community leadership through grassroots outreach and engagement  Competitively selected contractors with set prices, chosen by the community  Limited time, geographically limited campaigns to motivate neighbors to Solarize together Community Partners  Community groups and city staff collectively organize to host Solarize campaign  Volunteers lead contractor selection and community engagement  Act as “boots on the ground” to spread the word about Solarize Installation Partner  Competitively selected through a community-led RFP process  Selected process driven by volunteers from community hosting campaign  Offers same prices, service, and warrantees to all Solarize participants – plus a group discount! Why Solarize Now?  Federal tax credits, state sales tax credits, the state production incentive, and utility net metering help bring the cost down. However, these programs all have expiration dates, so the sooner you install solar the better. (Details available at www.solarizewa.org)  Banks and credit unions offer low-interest loans to green up your home with solar.  Two companies are making solar panels and equipment right here in Washington, and there are many local installation companies, so these projects can support local jobs and our economy.  Typical payback time for a solar installation is 6-15 years.  There is mounting research that shows solar increases home value and resale price. Participant Process (TBD for potential Edmonds campaign) 1. Register online at www.solarizewa.org/registration (once registration period opens). 2. Attend a free informational workshop. Full workshop schedule available online at www.solarizewa.org/workshops. 3. Once you’ve attended a workshop, you’re eligible for a free site assessment and discounted pricing. The installation team will work with you to schedule home visit and draw up a bid specific to your budget, roof, and goals. 4. Decide whether you want to join the momentum by going solar through Solarize WA. 5. Spread the word to friends and neighbors! Packet Page 235 of 294 You are here: Home » Attend a Workshop » What Does Solar Cost? What Does Solar Cost? Solarize Washington allows homeowners and businesses to tap into lowered upfront costs through program participation. Solarize Washington packages existing federal and state incentives with a unique Solarize discount. With this discount, most program participants are able to recoup approximately 50% of their cost within one year! Here's how it breaks down: The Solarize Discount: group purchase brings down the cost of a solar system The Solarize discount is a result of the installation efficiencies made possible by Solarize Washington. Solar installers are able to offer significant group discounts on the purchase and installation of solar systems through the program's focus on increased participant education, neighborhood outreach, and economies of scale. Solarize discounts average between 10-20%, depending on the campaign. Washington State Sales Tax Exemption: no sales tax on purchase + installation of solar system When you purchase a solar system sized below 10 kilowatts (most residential systems), your purchase is exempt from state sales tax. This incentive expires June 30, 2013 -- making now the time to Solarize your home or business! Federal Tax Credit: 30% off total system cost The federal government provides a tax credit to cover 30% of the total installed cost of your solar system. If you do not have the tax appetite to take the entire 30% credit in the first year, the remaining credit can be rolled over to your next tax return. This incentive expires December 31, 2016. Washington State Production Incentive: $0.15-54 per kilowatt-hour produced by your solar system Washington State has established an annual production incentive that pays you for every kilowatt-hour of energy your solar system produces, regardless of how much of that energy you use in your home. Through the production incentive, you receive $0.15 per kilowatt-hour produced if your system is manufactured outside of Washington, and $0.54 per kilowatt-hour if your system is fully manufactured within Washington. If you're a Seattle City Light customer, that means you're getting paid up to six times more to produce energy than you would otherwise be paying to purchase energy from the utility. This annual incentive expires June 30, 2020. Net Metering: retail value for the energy you send into the grid When your home isn't using the energy that your solar system is producing, that energy flows into the electric grid, spinning your meter backwards and thereby lowering your electric bill. Your utility keeps track of your "net" energy use -- that is, how much you pull out of the grid compared to how much you put back into it. At the end of a billing period, if your production exceeds your consumption, the utility credits your account accordingly at retail value. This incentive does not expire. So, what does this all mean? When combined with the federal tax credit, the state production incentive, and utility net metering, the Solarize discount allows most participants to recoup approximately 50% of the cost of their solar system within one year! After year one, your solar system continues to pay itself back through the annual benefit accrued via the state production incentive and utility net metering. Solarize Seattle by Northwest SEED is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 United States License. Based on a work at solarizeseattle.org. Permissions beyond the scope of this license may be available at nwseed.org. Page 1 of 1What Does Solar Cost? — Solarize Seattle 11/7/2013http://solarizewa.org/workshops/what-it-costs Packet Page 236 of 294 You are here: Home » Attend a Workshop » Frequently Asked Questions Frequently Asked Questions What is Solarize Washington? Solarize Washington, an initiative of Northwest SEED, is an innovative program designed to bring solar energy to Washington homes. This is a community-led effort that empowers you and your neighbors to get educated about solar, select an installer, and leverage group buying power. By partnering with grassroots sustainability groups and local installers in your community, Northwest SEED helps neighbors come together to enjoy significant discounts through the group purchase of solar systems. Key features of Solarize Washington include: • Grassroots outreach and promotion by neighborhood volunteers • Competitively selected contractors with set prices • Free educational workshops for all participants • Free site assessments for all participants to determine solar suitability • A limited time offer to get the best deal on solar around! Do you intend to roll the project out citywide? Yes! We’ve already received interest from several neighborhood groups and businesses that want to Solarize their community. We intend to roll the program out neighborhood-by-neighborhood -- let us know if you want to be next! We look forward to unleashing the demand for solar in Washington. How are Solarize neighborhoods selected? Northwest SEED is excited to bring the power of the Solarize model to neighborhoods and communities across Washington. When we wrap up our current Solarize Washington campaigns, we will release a Call for Partners for the next campaign. If you would like to be kept up-to-date on the next Call for Partners and make your neighborhood the next to Solarize, please contact us. How are solar installers selected for a Solarize campaign? The installer selection process is led by the neighborhood group spearheading each Solarize campaign. With support from Northwest SEED, the neighborhood group develops and circulates a Request for Proposals to local installers. Upon receipt of proposals, the neighborhood group evaluates and interviews the top proposers. After a rigorous and competitive selection process, the neighborhood group selects a solar installer to partner on the Solarize campaign. What is the process to go solar through a Solarize campaign? 1.Get registered. Register in our system so we can keep you up-to-date on workshops and schedule individual site assessments. 2.Get educated. Attend a free Solarize Washington workshop to learn about solar energy and this limited time opportunity. Workshop attendance will put you on the fast track to receive a free site assessment. 3.Get evaluated. Once you've attended a workshop, you're eligible to receive a free site assessment! Through a competitive RFP process, the neighborhood and Northwest SEED will choose a solar installer to provide installation services and group pricing discounts for the neighborhood's Solarize participants. The selected installer will come to your home and see if solar is right for you, and work with you to determine the best system for your needs and budget. 4.Sign your contract. Decide whether you want to install solar on your home and sign your contract with the selected installer. Until this point, you're under no obligation to go solar. 5.Get solarized! Join the Solarize Washington movement! Once your contract is signed, the selected installer will work with you to schedule your discounted solar installation. Does solar energy work in Washington? Absolutely! In fact, more and more people are opting to install solar systems every year in Washington. Although many think of Washington (at least Western Washington) as gray and rainy, we actually receive 15% more annual sunlight than Germany, the world’s leading solar market. How does solar PV work? Page 1 of 2Frequently Asked Questions — Solarize Seattle 11/7/2013http://solarizewa.org/workshops/frequently-asked-questions Packet Page 237 of 294 A solar PV system generates electricity by converting sunlight into electricity that can be used in your home or business. This reduces the amount of electricity you need to purchase from your utility. If your system produces more electricity than you need at any given time, it will actually spin your meter backwards to supply the grid. Your utility keeps track of how much electricity you supply to the grid as well as how much you purchase, and bills you only for your net electricity consumption (via net metering.) At the end of any billing period, if overall electricity production exceeds consumption (indicated by a negative meter read) a billing credit is applied to your next bill. The size of a solar PV system is often described in watts (W) or kilowatts (kW). 1,000 W = one kW. Watts are a unit of power, just like the horsepower of an engine. They express the maximum possible output of energy the system can produce at any point in time. When sunlight strikes solar PV panels, they produce electricity that is measured in kilowatt hours (kWh). Kilowatt hours are the units of energy you buy from your utility and use in your home to run your appliances, lighting and electronics. What kinds of incentives are available? •Net Metering - When you install your solar electric system in compliance with utility interconnection standards and sign an Interconnection Agreement, any unused solar electricity goes back into the grid, spinning the meter backwards and lowering your electric bill. Meter readings by the utility record a customer's "net" electricity use. At the end of any billing period, if overall electricity production exceeds consumption (indicated by a negative meter read) a billing credit at current retail rates is applied to your next bill. •Federal Tax Incentives - The federal Energy Policy Act of 2005, as amended by the Emergency Economic Stabilization Act of 2008, includes provisions for individuals and businesses to claim a 30% federal income tax credit for the cost of solar technology installations. Credit applies to the basis remaining after any utility or state incentives have been taken. Contact the U.S. Internal Revenue Service for further information. •Washington State Sales Tax Exemption - The sale of solar electric systems under 10 kilowatts is exempt from state sales taxes. •Renewable Energy Production Incentives - In May 2005, the Governor of Washington signed Senate Bill 5101, and in August 2006 the Washington Department of Revenue issued rules (updated in 2009) that established a base-level production incentive of 15 cents per kilowatt-hour (kWh) capped at $5,000 per year, for individuals, businesses, or local governments that generate electricity from solar power, wind power or anaerobic digesters. Higher incentive levels are available (up to 54 cents per kilowatt-hour) if the solar electric (PV) panels and/or inverter are manufactured in the State of Washington. If the system is a community-solar system the base rate is 30 cents per kilowatt-hour with higher incentive levels if system components are made in-state. The program runs from July 1, 2005 through June 30, 2020. Ownership of the renewable energy credits or "green tags" remains with the customer-generator. Your solar electric system must be certified by the State Department of Revenue. Solarize Seattle by Northwest SEED is licensed under a Creative Commons Attribution-NonCommercial-NoDerivs 3.0 United States License. Based on a work at solarizeseattle.org. Permissions beyond the scope of this license may be available at nwseed.org. Page 2 of 2Frequently Asked Questions — Solarize Seattle 11/7/2013http://solarizewa.org/workshops/frequently-asked-questions Packet Page 238 of 294 AM-6864 9. City Council Meeting Meeting Date:05/20/2014 Veterans' Plaza update Department:Parks and Recreation Initiated By: City Council Planning Board Information Subject/Purpose Veterans' Plaza Resolution Staff Recommendation Council adopt resolution and invite the public to attend the naming of the Veteran's Plaza on Monday, May 26th, 2014, at1:00 PM, outside the Public Safety Complex. Previous Board Action Planning Board and Council requested staff work with Veteran's group, and Planning Board member Neil Tibbot to find a location for a Veteran's Park. Councilmember Strom Peterson volunteered for the committee to work on this. The site selection was presented to the Planning Board on October 23rd, and the PPP Council Committee on November 12th and supported by full Council on November 26, 2013. Narrative Councilmember Strom Peterson, Planning Board member Neil Tibbot, community member Ron Clyborn and several veterans in the community have identified a site for the Veteran's Plaza and discussed this with the Planning Board, the Parks Committee and the full Council. They received unanimous support from both the Planning Board and Council to go forward with the Plaza. This resolution establishes this legacy, celebrates the Veteran's who have been of service to our country, and invites the general public to attend the naming ceremony on May 26th, 2014, at 1:00 PM outside the Public Safety complex. Attachments Resolution for Veteran's Plaza Form Review Inbox Reviewed By Date Planning Department Rob Chave 05/14/2014 05:51 PM Mayor Dave Earling 05/15/2014 08:56 AM Form Started By: Carrie Hite Started On: 05/14/2014 12:26 PM Packet Page 239 of 294 Final Approval Date: 05/15/2014 Packet Page 240 of 294 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, TO AUTHORIZE THE DEDICATION AND NAMING OF VETERANS’ PLAZA IN THE CITY OF EDMONDS. _____________________________________________________________________________________ WHEREAS, the City Council would like to recognize the community’s sacred obligation to honor the memory of veterans who sacrificed so much in the defense of liberty and freedom; and WHEREAS, the City Council would like to demonstrate the community’s lasting gratitude and the high esteem in which veterans are held; and WHEREAS, the City Council would like to thank and celebrate those who have served in all our Armed Forces; and WHEREAS, the citizens of Edmonds, the Planning Board, and the City Council have an interest in establishing a Veteran’s Plaza; and WHEREAS, the Planning Board and the City Council support the location of the Veteran’s Plaza outside the City’s Public Safety Building; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City of Edmonds is hereby authorized to dedicate and name Veteran’s Plaza, to be located outside the Public Safety Building in Edmonds, and to subsequently develop this Plaza. RESOLVED this 20th day of May, 2014. APPROVED: ________________________________ MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: _____________________________________ CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 241 of 294 AM-6858 10. City Council Meeting Meeting Date:05/20/2014 Time:10 Minutes Submitted For:Rob English Submitted By:Robert English Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Report on final construction costs for the Main Street Lighting and Sidewalk Enhancements Project and acceptance of project. Recommendation Accept project. Previous Council Action On May 15, 2012, the City Council authorized staff to advertise for construction bids for the Main St. Improvement Project. On August 14, 2012, the City Council approved a resolution to reject all bids received on August 9, 2012 for the Main Street Decorative Lighting and Sidewalk Enhancements Project (5th Ave to 6th Ave). On August 28, 2012, the City Council authorized the award of the Main Street Decorative Lighting and Sidewalk Enhancements contract to Interwest Construction, Inc. in the amount of $1,092,552.65. On May 13, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be presented to full Council. Narrative The Main Street Decorative Lighting and Sidewalk Enhancements Project is complete and constructed new streetscape improvements between 5th and 6th Avenues. Improvements included new and wider sidewalks, curb and gutter, street trees, street lighting, mid-block pedestrian crosswalk, flower basket poles, public art, benches, trash receptacles and bike racks. The project also replaced an aging watermain, installed new stormwater pipes and infiltration system and removed the overhead utilities and poles. The project costs were funded by federal and state transportation grants, water and stormwater utility funds and the Street 112 fund. In January, the project received a Silver Award for Social, Economic and Sustainable Design Considerations from the American Council of Engineering Companies (ACEC) of Washington. The contract award amount was $1,092,553 and Council approved a management reserve of $109,300. There were twelve approved change orders for extra work related to removal of concrete pavement beneath the existing roadway, providing a variable message sign, overtime work, additional flagging, surveys and miscellaneous work. The final cost paid to Interwest Construction, Inc. was $1,106,118. Packet Page 242 of 294 Form Review Inbox Reviewed By Date Engineering Robert English 05/14/2014 04:39 PM Public Works Phil Williams 05/15/2014 01:56 PM City Clerk Scott Passey 05/15/2014 02:08 PM Mayor Dave Earling 05/15/2014 02:10 PM Finalize for Agenda Scott Passey 05/15/2014 04:57 PM Form Started By: Megan Luttrell Started On: 05/14/2014 10:41 AM Final Approval Date: 05/15/2014 Packet Page 243 of 294 AM-6860 11. City Council Meeting Meeting Date:05/20/2014 Time:15 Minutes Submitted For:Ryan Hague Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization for Mayor to sign a Professional Services Agreement with KPG, P.S. for design of walkway improvements to 238 th St. S.W. from 100th Ave W to 104 th Ave. W. Recommendation Authorize Mayor to sign the Professional Services Agreement. Previous Council Action On December 10, 2013, the Parks, Planning and Public Works committee reviewed this item and recommended it be forwarded to full Council for discussion. On January 14, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. On May 13, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be presented to full Council. Narrative The City was awarded three Safe Routes to School grants in 2013 to fund the design and construction of walkways on 15th St. SW, 236th St. SW and 238th St. SW. In accordance with the City’s purchasing policy, the City issued a Request for Qualifications (RFQ) to hire a consultant to design the three walkways. The City received statements of qualifications from four engineering firms and the selection committee chose KPG, P.S. to provide design services based on their qualifications, experience and approach. In December 2013 and January 2014, staff presented a preliminary scope of work to the Planning, Parks and Public Works (PPP) committee with the goal of scheduling a finalized agreement for approval at a future City Council meeting. In late December, KPG’s project manager left the firm and the project was reassigned to a new project manager. In February, KPG’s new project manager had an extended leave of absence due to a family issue which delayed finalizing the project’s scope and fee. During that time period, WSDOT also issued new guidance for the review of consultant overhead rates on projects that receive federal funds. For these reasons, plus a change in the City’s project manager, led to a delay in completing the final scope and fee for all three walkway projects. The walkway project is being combined with an existing stormwater project that will improve stormwater drainage along 238th St. The attached agreement is for professional services to design the walkway on Packet Page 244 of 294 238th St and the storm drainage improvements. The total proposed fee is $177,202 and includes an $8,438 management reserve that may be authorized by the City to resolve unforeseen conditions. The design fee has been adjusted based on a recent WSDOT approval of a new overhead rate of 131.49% for KPG. The design costs will be funded by the grant and stormwater utility funds. The key tasks in the scope of work include the design of the stormwater improvements and development of the contract plans, specifications and estimate. The scope of work also includes a task to support staff with property owner meetings and a public open house. The tentative schedule is to complete the design phase by early 2015 and begin construction in spring 2015. Attachments KPG Agreement Project Map Form Review Inbox Reviewed By Date Engineering Robert English 05/15/2014 11:54 AM Public Works Phil Williams 05/15/2014 01:57 PM City Clerk Scott Passey 05/15/2014 02:08 PM Mayor Dave Earling 05/15/2014 02:09 PM Finalize for Agenda Scott Passey 05/15/2014 04:57 PM Form Started By: Megan Luttrell Started On: 05/14/2014 10:45 AM Final Approval Date: 05/15/2014 Packet Page 245 of 294 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and KPG, P.S. hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide consultant services with respect to the 238th Street SW Walkway with Stormwater Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $177,201.44. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. Packet Page 246 of 294 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant’s own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Page 247 of 294 Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant’s professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, age, sex, national origin or physical handicap. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this contract. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. During pendency of this agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City’s prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. Packet Page 248 of 294 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non-assignable. The services to be provided by the contractor shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Packet Page 249 of 294 The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: KPG, P.S. 2502 Jefferson Ave Tacoma, WA 98402 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS _______ DAY OF __________________, 20_____. CITY OF EDMONDS KPG, P.S. By By David O. Earling, Mayor Its ATTEST: ________________________________ City Clerk APPROVED AS TO FORM: ________________________________ Office of the City Attorney Packet Page 250 of 294 STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Page 251 of 294 EXHIBIT A City of Edmonds 238th Street SW Walkway with Stormwater Project KPG Scope of Work April 23, 2014 Purpose The purpose of the 238th Street SW Walkway with Stormwater Project is to improve accessibility and safety of children walking and biking to school as well as improve stormwater facilities along the corridor. Proposed Improvements Proposed Improvements for this project include: • Installation of 1,200 feet of 5 foot sidewalk, curb and gutter along one side of the street from 100th Avenue W to 104th Avenue W including curb ramps, to include receiving ramps at both ends of the corridor, driveways, and storm system replacement. • Sharrow pavement markings. • Overlay 238th Street SW from 100th Avenue W to 104th Avenue (Task 3 Local Funds). • Rain gardens, pervious pavement sidewalks, and other LID techniques will be evaluated for this corridor (Task 3 Local Funds). Project Assumptions • This project is funded with local (Task 3) and state (All other Tasks) funds. • The budget assumes the project is exempt under Executive Order 0505 – Cultural Resources. • This project will be delivered as one (1) Bid Package as a stand alone project. At the City’s option, the project may be combined for bid with two other Safe Routes to School projects (Madrona Elementary and 15th St SW) with separate bid schedules set up to correspond with the funding sources. • Right of way / easement acquisition will not be part of this project. If it is determined that right-of-way will need to be acquired, any required property rights negotiations will be completed by the City of Edmonds. • The City will provide all available soils reports available for the 238th Street SW corridor. • The available soils report for the 238th Street SW corridor contains sufficient information to design the LID elements for this project. • The City will provide topographic base maps in AutoCAD format for use as the design base map. • The City will provide right-of-entry for surveying, geotechnical review, and/or construction, if required. • The City will provide bid contract document templates (contract forms, Invitation to Bid formats, etc.). • Plans will be developed using AutoCAD 2013 using KPG drafting standards. Packet Page 252 of 294 Work Element 1 Project Management The estimated project duration is 6 months but may be extended to 12 months at no additional cost. No design work will proceed after completion of 30% plans and estimate without written authorization from the City. No design work will proceed after the submittal of the 90% plans, specifications and estimate without written authorization from the City. 1.1 Provide project management administrative services including: • Project set-up and execute agreement • Execution of subcontractor agreements • Preparation of monthly progress reports and invoices • 5-10 minute phone discussions (every other week) for verbal progress reports • Record keeping and project closeout 1.2 Provide overall project management including: • Project staff management and coordination • Subcontractor management and coordination • Prepare and update project schedule • Schedule and budget monitoring 1.3 Coordinate with City staff. Level of effort for this task is based on an average of 2 Consultant staff at up to four (4) coordination meetings. 1.4 Provide internal QA/QC reviews prior to all submittals to City. Work Element 2 Mapping 2.1 The Consultant shall review the site and work collaboratively with the City to determine which side of the street the sidewalk will be placed. 2.2 Based on the outcome of this review, the Consultant shall review site conditions compared to the existing survey provided by the City and provide additional pickups where required. Budget allowance for additional survey is included in Exhibit B. It is anticipated this will include a localized drainage issue at 23615 104th Street. Work Element 3 Stormwater and Overlay Design 3.1 Compile and review existing stormwater data, including record drawings and previous design reports. Meet with City of Edmonds stormwater staff to discuss previously completed design work. Perform site visit. 3.2 Determine project classification for the project site and evaluate applicable minimum requirements in accordance with ECC Chapter 18.30 and the Edmonds Stormwater Code Supplement. Document preliminary findings in a draft stormwater technical memorandum for the project site. Packet Page 253 of 294 3.3 Perform alternatives analysis, preliminary and final design for low impact development or other infiltration techniques for the project site as required to mitigate increased impervious surface and to improve existing storm system. Meet with City of Edmonds stormwater staff to present the alternatives analysis and preliminary design prior to completing final design of the facilities. 3.4 Create a hydrologic and hydraulic model for new 238th Street SW storm drain that includes the Hickman Park infiltration system and upstream tributary basin areas. XP Storm will be used for modeling. Basin areas and hydrologic modeling parameters will be provided by the City. Run model to evaluate pipe sizing and to predict performance of the Hickman Park system with the additional tributary area conveyed to it. 3.5 Evaluate the pre-treatment capacity of the existing infiltration system in Hickman Park. Design an upstream pre-treatment facility (e.g. CDS or Vortechs unit) if the existing pre- treatment capacity is found to be insufficient. A potential revision to the existing infiltration system’s flow distribution will also be evaluated as part of this effort. 3.6 Prepare final stormwater technical memorandum to document applicable stormwater management requirements, modeling, and design calculations. 3.7 Prepare 30% Drainage and Overlay Plans and Details (estimate 8 sheets) and incorporate into the Task 7 30% Submittal. The overlay of 238th Street SW will include existing surface utilities which require adjustment to grade and approximate locations of pavement/subgrade repairs. 3.8 Incorporate 30% comments and prepare 90% Drainage and Overlay Plans and incorporate into the Task 7 90% Submittal. 3.9 Perform 30%, 90% and Final Design quantity take-offs and opinion of costs. Quantity take offs will be provided with each submittal in a format acceptable to the City. 3.10 Prepare contract specifications for the 90% and Final Bid Document submittals based on current WSDOT/APWA standards (English), applicable amendments to the current WSDOT/APWA standards and applicable LAG standards. Assumptions: • The projects will utilize Low Impact Development techniques or other infiltration methods for stormwater management, where required. • The previously proposed infiltration trench in 101st Ave W will not be included in this project. • The City will provide as-built drawings and design information for the Hickman Park infiltration system, including sub-basin and hydrologic parameters for the upstream basin. This information will be incorporated into the hydrologic and hydraulic model as provided without addition basin analysis. Deliverables: • Preliminary Stormwater Technical Memorandum (2 hard copies and pdf file for each memo). • Final Stormwater Technical Memorandum (2 hard copies and pdf file for each Packet Page 254 of 294 memo). • Preliminary and Final Plans, Specifications and Estimates will be included in the Task 7 submittals Work Element 4 Environmental 4.1 Provide supporting graphics and review and comment on SEPA documentation provided by the City. Assumptions: ♦ SEPA documentation will be provided by the City. Deliverables: ♦ Supporting graphics and review comments of documentation. Work Element 5 Community and Agency Coordination 5.1 Provide meeting minutes and action items from City arranged project meetings with stakeholders and funding agency representatives. (Assume 2 meetings) 5.2 Distribute 30% Plans to utility owners to identify conflict areas and pothole requests. Arrange and coordinate up to two (2) project meetings with the utility companies. Provide meeting minutes and action items. Utility adjustments and minor relocations utilizing utility owner standard plans will be incorporated into the Plans. Relocation or upgrade designs, if required, will be provided by the utility owners. 5.3 Attend and assist in facilitation of one (1) community open house. Meeting arrangements will be made by the City. 5.4 Prepare roll-plots, cross-section exhibits, and other design exhibits as required for the public meeting, stakeholder meetings, and utility meetings. 5.5 Attend up to three (3) one-on-one property owner meetings as requested by the City. Work Element 6 Right of Way Calculations Perform the following work items necessary to establish the existing right-of-way (ROW) along the corridor based on publicly available information. Title research is not anticipated or included in the project budget. 6.1 Research Records. Determine which existing corners and monuments should be field located and surveyed. 6.2 Calculations for ROW lines. Using the research information and the survey work described above, calculate location and surveyed corners, roadway features and monuments. 6.3 Incorporate existing right of way into project base map. No additional right of way or Packet Page 255 of 294 easements are anticipated. Preparation of legal descriptions is not included in this scope of work. Work Element 7 Final Design The Consultant shall provide Final Plans, Specifications and Estimates in accordance with the current WSDOT H&LP Local Agency Guidelines (LAG) Manual for review and approval by the City. This task applies to the sidewalk improvements only and will be combined with the Task 5 drainage and overlay plans and specifications at each submittal. 7.1 Prepare Plans: Plans shall be formatted to provide sufficient detail for convenient field layout of all proposed facilities. City standard details and WSDOT standard plans will be supplemented with project specific details as required. Final bid documents will be stamped and signed by a licensed professional engineer in the State of Washington. A total of 20 plan sheets are anticipated as described below: ♦ Assemble a title and index sheet that would include a vicinity map. (1 sheet) ♦ Assemble a sheet for symbol and abbreviation legends, general notes (1 sheet) ♦ Prepare typical sections. (1 sheet) ♦ Prepare detail sheets. (1 sheet) ♦ Prepare site preparation and erosion control plans. These plans will include all demolition and erosion control, and will provide grading limits. (3 sheets) ♦ Prepare alignment, walkway, and grading plan and profiles. These plans will include horizontal alignment information and plan views of grading, walkway alignment, and ADA ramp location, as well as limits of cut/fill required. Pedestrian facilities will conform to WSDOT standards for ADA compliance. Utility relocations and adjustments will be depicted in plan view and reference Olympic View Water and Sewer District Standard Plans. (3 sheets) ♦ Prepare private driveway plan and profile drawings. (3 sheets) ♦ Prepare channelization and signing plans. These plans will delineate the locations of all pavement markings including lane lines, crosswalks, turn arrows, sharrows, stop lines and curb face painting. These plans will also show the locations and sizes of all signs. (3 sheets) ♦ Prepare plans and details for signal modifications at the intersection of 238th Street SW at 100th Avenue W. This will include loop impacts, signal push button retrofits, and foundation modifications as required. No pole relocations are anticipated. (2 sheets) ♦ Prepare vehicle and pedestrian traffic control plans sufficient for WSDOT approval. Vehicular traffic control plans will be per standard K plans where applicable. (2 sheets) 7.2 Prepare and assemble the following submittals for review and comment by the City: ♦ 30% Design – Plans and Estimate Only ♦ Final Design (90% Completion Level) – Plans, Specifications and Estimate Packet Page 256 of 294 ♦ Construction Documents (100% Completion Level) – Plans, Specifications and Estimate 7.3 Perform 30%, 90% and Final Design quantity take-offs and opinion of costs. Quantity take offs will be provided with each submittal in a format acceptable to the City. 7.4 Prepare contract specifications for the 90% and Final Bid Document submittals based on current WSDOT/APWA standards (English), applicable amendments to the current WSDOT/APWA standards and applicable LAG standards. Assumptions: ♦ Public Interest Finding (PIF) will be prepared by the City if required. Deliverables: ♦ Assemble and submit 30%, 90%, and Final levels of design. • One full size set of plans (90% and Final only) • 6 half-size sets of plans (11x17), including one unbound original • 2 copies of specs, including one unbound original (90% and Final only) • 6 copies of the opinion of cost ♦ .pdf of all submittals Work Element 8 Assistance During Bidding 8.1 Prepare addenda and respond to bidders questions relayed through the City. It is assumed that the CONSULTANT will prepare up to two (2) addendum, unless additional addenda are necessary to correct errors or omissions by the consultant in the design plans or specifications. Management Reserve Management reserve will be used to address potential unforeseen design changes and/or additions as mutually agreed upon by the City and the CONSULTANT. ADDITIONAL SERVICES: The City of Edmonds may require other services of the consultant. These services could include additional design, right of way, environmental documentation, construction phase services, or other work tasks not included in the scope of work. At the time these services are required, the Consultant will provide the City with a detailed scope of work and an hour and fee estimate. The Consultant will not proceed with the work until the City has authorized the work and issued a Notice to Proceed. Packet Page 257 of 294 EX H I B I T B HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s 23 8 t h S t r e e t S W W a l k w a y w i t h S t o r m w a t e r P r o j e c t Ma y 5 , 2 0 1 4 Total Fee Pr o j E n g r D e s i g n e n g r Se n i o r Pr o j e c t S en . U r b D e s La n d s c a p e S u r v e y Ta s k En g i n e e r Ma n a g e r P ro j . S u r v e y o Su r v e y o r c r e w T e c h n i c i a n C l e r i c a l Di r e c t O v e r h e a d P r o f i t E f f e c t i v e m u l t i p l i e r 64 . 9 0 $ 5 6 . 5 6 $ 40 . 1 3 $ 34 . 6 2 $ 50 . 6 5 $ 2 8 . 8 5 $ 2 1 . 6 3 $ H o u r s L a b o r C o s t 1 3 1 . 4 9 % 3 0 % 2 . 6 1 4 9 Wo r k E l e m e n t 1 - P r o j e c t M a n a g e m e n t 1. 1 P r o j e c t m a n a g e m e n t a d m i n i s t r a t i v e s e r v i c e s 6 6 0 0 0 0 6 1 8 8 5 9 1 , 1 2 9 2 5 8 2,245.00 $ 1. 2 O v e r a l l P r o j e c t m a n a g e m e n t 6 8 0 0 0 0 6 2 0 9 7 2 1 , 2 7 8 2 9 1 2,540.79 $ 1. 3 C i t y s t a f f c o o r d i n a t i o n m e e t i n g s ( 4 ) 8 8 8 0 0 0 4 2 8 1 , 3 7 9 1 , 8 1 4 4 1 4 3,606.47 $ 1. 4 Q A / Q C R e v i e w s 8 4 0 0 0 0 0 1 2 7 4 5 9 8 0 2 2 4 1,949.25 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 100.00 $ 28 2 6 8 0 0 0 1 6 7 8 3 , 9 5 5 5,200 1 , 1 8 6 10,441.51 $ Wo r k E l e m e n t 2 - M a p p i n g 2. 1 R e v i e w s i t e t o d e t e r m i n e s i d e w a l k l o c a t i o n 2 4 8 0 8 0 0 2 2 1 , 0 8 2 1 , 4 2 3 3 2 5 2,829.95 $ 2. 2 R e v i e w o f C i t y s u r v e y / a d d i t i o n a l s u r v e y a l l o w . 0 0 4 1 6 2 0 0 0 4 0 1 , 7 2 7 2 , 2 7 1 5 1 8 4,517.03 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 50.00 $ 2 4 1 2 1 6 2 8 0 0 6 2 2 , 8 1 0 3,694 843 7,396.98 $ Wo r k E l e m e n t 3 - S t o r m w a t e r a n d O v e r l a y D e s i g n ( L o c a l F u n d s ) 3. 1 C o m p i l e a n d r e v i e w e x i s t i n g d a t a 2 8 8 0 0 0 2 2 0 9 4 7 1 , 2 4 5 2 8 4 2,475.11 $ 3. 2 S t o r m w a t e r r e q u i r e m e n t s e v a l u a t i o n 0 8 1 6 0 0 0 4 2 8 1 , 1 8 1 1 , 5 5 3 3 5 4 3,088.20 $ 3. 3 P e r f o r m A l t e r n a t i v e A n a l y s i s 4 1 2 2 4 8 0 0 0 4 8 2 , 1 7 8 2 , 8 6 4 6 5 3 5,695.98 $ 3. 4 H y d r o l o g i c a n d h y d r a u l i c m o d e l i n g 0 8 2 4 0 0 0 0 3 2 1 , 4 1 5 1 , 8 6 1 4 2 5 3,701.34 $ 3. 5 E v a l u a t e P r e - T r e a m e n t C a p a c i t y 4 8 1 6 0 0 0 0 2 8 1 , 3 5 4 1 , 7 8 0 4 0 6 3,540.78 $ 3. 6 S t o r m w a t e r t e c h n i c a l m e m o r a n d u m s 4 1 2 4 0 0 0 0 8 6 4 2 , 7 1 6 3 , 5 7 2 8 1 5 7,103.01 $ 3. 7 P r e p a r e 3 0 % O v e r l a y a n d D r a i n a g e P l a n s 4 1 6 4 0 8 0 0 1 0 0 4 2 4 4 8 , 5 1 1 1 1 , 1 9 1 2 , 5 5 3 2 2 , 2 5 4 . 5 8 $ 3. 8 P r e p a r e 9 0 % O v e r l a y a n d D r a i n a g e P l a n s 8 2 4 6 0 8 0 0 1 2 0 4 2 9 6 1 0 , 6 0 2 1 3 , 9 4 1 3 , 1 8 1 2 7 , 7 2 3 . 8 5 $ 3. 9 O v e r l a y a n d D r a i n a g e Q T O a n d E s t i m a t e s 2 4 8 8 0 4 0 2 6 1 , 0 6 9 1 , 4 0 6 3 2 1 2,796.37 $ 3. 1 0 O v e r l a y a n d D r a i n a g e S p e c s 4 1 6 2 4 8 0 0 8 6 0 2 , 5 7 8 3 , 3 8 9 7 7 3 6,740.06 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 700.00 $ 32 1 1 6 2 6 0 1 8 4 0 2 2 4 3 0 8 4 6 3 2 , 5 5 2 42,802 9,765 85,819.28 $ Wo r k E l e m e n t 4 - E n v i r o n m e n t a l 4. 1 G r a p h i c a n d R e v i e w o f C i t y d o c u m e n t a t i o n 0 2 4 0 0 8 0 1 4 5 0 4 6 6 3 1 5 1 1,319.01 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s -$ 02 4 0 0 8 0 1 4 5 0 4 663 1 5 1 1,319.01 $ Ta s k T o t a l La b o r H o u r E s t i m a t e Ta s k T o t a l s Ta s k T o t a l Ta s k T o t a l De s c r i p t i o n Ci t y o f E d m o n d s Pa g e 1 o f 5 KPG 5/14/2014 Packet Page 258 of 294 EX H I B I T B HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s 23 8 t h S t r e e t S W W a l k w a y w i t h S t o r m w a t e r P r o j e c t Ma y 5 , 2 0 1 4 Total Fee Pr o j E n g r D e s i g n e n g r Se n i o r Pr o j e c t S en . U r b D e s La n d s c a p e S u r v e y Ta s k En g i n e e r Ma n a g e r P ro j . S u r v e y o Su r v e y o r c r e w T e c h n i c i a n C l e r i c a l Di r e c t O v e r h e a d P r o f i t E f f e c t i v e m u l t i p l i e r 64 . 9 0 $ 5 6 . 5 6 $ 40 . 1 3 $ 34 . 6 2 $ 50 . 6 5 $ 2 8 . 8 5 $ 2 1 . 6 3 $ H o u r s L a b o r C o s t 1 3 1 . 4 9 % 3 0 % 2 . 6 1 4 9 La b o r H o u r E s t i m a t e De s c r i p t i o n Wo r k E l e m e n t 5 - C o m m u n i t y & A g e n c y C o o r d i n a t i o n 5. 1 S t a k e h o l d e r M e e t i n g s ( 1 ) 4 4 0 0 0 0 2 1 0 5 2 9 6 9 6 1 5 9 1 , 3 8 3 . 5 4 $ 5. 2 U t i l i t y c o o r d i n a t i o n ( 1 m e e t i n g s ) 2 4 0 0 0 2 2 1 0 4 5 7 6 0 1 1 3 7 1 , 1 9 5 . 0 1 $ 5. 3 C o m m u n i t y o p e n h o u s e ( 1 ) 4 4 4 0 0 0 0 1 2 6 4 6 8 5 0 1 9 4 1 , 6 9 0 . 1 1 $ 5. 4 P r e p a r e m e e t i n g e x h i b i t s 0 0 8 0 0 8 0 1 6 5 5 2 7 2 6 1 6 6 1 , 4 4 2 . 9 0 $ 5. 5 O n e - o n - o n e p r o p e r t y o w n e r m e e t i n g s ( 3 ) 0 0 8 0 0 4 2 1 4 4 8 0 6 3 1 1 4 4 1 , 2 5 4 . 2 6 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 250.00 $ 10 1 2 2 0 0 0 1 4 6 6 2 2 , 6 6 4 3,503 799 7,215.83 $ Wo r k E l e m e n t 6 - R i g h t - o f - W a y C a l c u l a t i o n s 6. 1 R e s e a r c h r e c o r d s 0 0 8 0 0 0 0 8 3 2 1 4 2 2 9 6 839.38 $ 6. 2 C a l c u l a t i o n s f o r R O W l i n e s 0 0 1 2 0 0 0 0 1 2 4 8 2 6 3 3 1 4 4 1,259.07 $ 6. 3 I n c o r p o r a t e e x i s t i n g R O W i n t o b a s e m a p 0 0 0 8 0 0 0 8 2 7 7 3 6 4 8 3 724.22 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 100.00 $ 0 0 2 0 8 0 0 0 2 8 1 , 0 7 9 1,419 324 2,922.68 $ Wo r k E l e m e n t 7 - F i n a l D e s i g n 7. 1 P l a n p r e p a r a t i o n 16 4 0 6 0 1 0 0 0 1 6 0 0 3 7 6 1 3 , 7 8 6 1 8 , 1 2 8 4 , 1 3 6 3 6 , 0 4 9 . 8 0 $ 7. 2 P r e p a r e s u b m i t t a l s 0 0 0 8 0 8 8 2 4 6 8 1 8 9 5 2 0 4 1,780.22 $ 7. 3 Q u a n t i t y a n d c o s t e s t i m a t i n g 0 4 1 2 8 0 8 0 3 2 1 , 2 1 6 1 , 5 9 8 3 6 5 3,178.41 $ 7. 4 P r e p a r e s p e c i f i c a t i o n s 8 2 4 1 6 8 0 0 1 2 6 8 3 , 0 5 5 4 , 0 1 7 9 1 7 7,988.94 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 1,050.00 $ 24 6 8 8 8 1 2 4 0 1 7 6 2 0 5 0 0 1 8 , 7 3 8 24,638 5,621 50,047.37 $ Wo r k E l e m e n t 8 - A s s i s t a n c e D u r i n g B i d d i n g 8. 1 A d d e n d a a n d R e s p o n d t o b i d d e r s q u e s t i o n s 2 4 8 8 0 8 8 3 8 1 , 3 5 8 1 , 7 8 5 4 0 7 3,550.62 $ Re i m b u r s a b l e e x p e n s e s - s e e b r e a k d o w n f o r d e t a i l s 50.00 $ 24 8 8 0 8 8 3 8 1 , 3 5 8 1,785 407 3,600.62 $ 98 2 3 2 4 2 0 3 4 0 2 8 4 3 0 8 0 1 6 2 8 6 3 6 6 0 8 3 7 0 6 1 9 0 9 8 $ 1 6 8 , 7 6 3 Ma n a g e m e n t R e s e r v e ( 5 % ) $8,438.16 To t a l E s t i m a t e d F e e $ 1 7 7 , 2 0 1 . 4 4 Ta s k T o t a l Ta s k T o t a l TO T A L H O U R S A N D E S T I M A T E D F E E Ta s k T o t a l Ta s k T o t a l Ci t y o f E d m o n d s Pa g e 2 o f 5 KPG 5/14/2014 Packet Page 259 of 294 EX H I B I T B HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s 23 8 t h S t r e e t S W W a l k w a y w i t h S t o r m w a t e r P r o j e c t Ma y 5 , 2 0 1 4 Re i m b u r s a b l e B r e a k d o w n Wo r k E l e m e n t 1 - P r o j e c t M a n a g e m e n t Mi l e a g e 50.00 $ Re p r o d u c t i o n 50.00 $ Ta s k 1 - T o t a l 100.00 $ Wo r k E l e m e n t 2 - M a p p i n g Mi l e a g e -$ Re p r o d u c t i o n 50.00 $ Ta s k 2 - T o t a l 50.00 $ Wo r k E l e m e n t 3 - S t o r m w a t e r a n d O v e r l a y D e s i g n ( L o c a l F u n d s ) Mi l e a g e 200.00 $ Re p r o d u c t i o n 500.00 $ Ta s k 3 - T o t a l 700.00 $ Wo r k E l e m e n t 4 - E n v i r o n m e n t a l Mi l e a g e -$ Re p r o d u c t i o n -$ Ta s k 4 - T o t a l -$ Wo r k E l e m e n t 5 - C o m m u n i t y & A g e n c y C o o r d i n a t i o n Mi l e a g e 50.00 $ Re p r o d u c t i o n 200.00 $ Ta s k 5 - T o t a l 250.00 $ Wo r k E l e m e n t 6 - R i g h t - o f - W a y C a l c u l a t i o n s Mi l e a g e -$ Re p r o d u c t i o n 100.00 $ Ta s k 6 - T o t a l 100.00 $ Wo r k E l e m e n t 7 - F i n a l D e s i g n Mi l e a g e 300.00 $ Re p r o d u c t i o n 750.00 $ Ta s k 7 - T o t a l 1,050.00 $ Ci t y o f E d m o n d s Pa g e 3 o f 5 KPG 5/14/2014 Packet Page 260 of 294 EX H I B I T B HO U R A N D F E E E S T I M A T E Pr o j e c t : C i t y o f E d m o n d s 23 8 t h S t r e e t S W W a l k w a y w i t h S t o r m w a t e r P r o j e c t Ma y 5 , 2 0 1 4 Re i m b u r s a b l e B r e a k d o w n Wo r k E l e m e n t 8 - A s s i s t a n c e D u r i n g B i d d i n g Mi l e a g e 25.00 $ Re p r o d u c t i o n 25.00 $ Ta s k 8 - T o t a l 50.00 $ Re i m b u r s a b l e S u b t o t a l 2,300.00 $ Ad m i n i s t r a t i v e f e e s o n r e i m b u r s a b l e s ( 0 % ) -$ TO T A L R E I M B U R S A B L E S 2,300.00 $ Ci t y o f E d m o n d s Pa g e 4 o f 5 KPG 5/14/2014 Packet Page 261 of 294 EXHIBIT B FEE SUMMARY Project:City of Edmonds 238th Street SW Walkway with Stormwater Project May 5, 2014 Description Safe Routes to School Funds: Work Element 1 - Project Management $10,441.51 Work Element 2 - Mapping $7,396.98 Work Element 4 - Environmental $1,319.01 Work Element 5 - Community & Agency Coordination $7,215.83 Work Element 6 - Right-of-Way Calculations $2,922.68 Work Element 7 - Final Design $50,047.37 Work Element 8 - Assistance During Bidding $3,600.62 Subtotal (SRTS) $82,944.00 Local Funds: Work Element 3 - Stormwater and Overlay Design (Local Funds) $85,819.28 Subtotal (Local) $85,819.28 Management Reserve (5%) $8,438.16 Total Estimated Fee $177,201.44 Estimated Fee City of Edmonds Walkways Projects Page 5 of 5 KPG 5/14/2014 Packet Page 262 of 294 © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 313.810 1:7,531 238th St. SW Walkway 627.6 Packet Page 263 of 294 AM-6861 12. City Council Meeting Meeting Date:05/20/2014 Time:10 Minutes Submitted For:Ed Sibrel Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Report on bids opened May 8, 2014 for the Annual Sewer Replacement Project (Phase 2) and award of contract to Shoreline Construction in the amount of $1,778,836.26. Recommendation Award contract to Shoreline Construction in the amount of $1,778,836.26 for the Annual Sewer Replacement Project (Phase 2) and authorize a $179,000 management reserve for changes or unforeseen conditions during construction. Previous Council Action On May 13, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be presented to full Council. Narrative On May 8, 2014, the City received six construction bids for the Annual Sewer Replacement Project(Phase 2). The bids ranged from a low of $1,778,837 to a high of $2,813,702, including sales tax. The bid tabulation summary is attached as Exhibit 1. Shoreline Construction submitted the low responsive bid in the amount of $1,778,837. The engineer's estimate was $2,012,786. A review of the low bidder's record has been completed, and responses are positive. This project is part of the City’s program to replace and upgrade existing sewerlines at various locations around the City that are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other existing system deficiency. The project will replace at various locations around the City approximately 4,500 linear feet of sewer main with associated manholes and sewer connections, as well as approximately 1,000 linear feet of water main. The project costs are being funded by the 423 Sewer Fund, 421 Water Fund and General Fund (Fire Hydrant costs). The following are the estimated construction costs and budget for the project: Contract Award $1,778,837 Construction Management & Testing $247,133 Management Reserve $179,000 Total $2,204,970 Packet Page 264 of 294 Available Funding: Water Fund (421 Fund)$402,000 Sewer Fund (423 Fund)$2,768,435 General Fund (Fire Hydrant Costs)$18,000 Total $3,188,435 Attachments Exhibit 1 - Bid Tab Exhibit 2 - Project Map Exhibit 3 - Contractor Agreement Form Review Inbox Reviewed By Date Engineering Megan Luttrell 05/15/2014 11:54 AM Public Works Phil Williams 05/15/2014 01:57 PM City Clerk Scott Passey 05/15/2014 02:08 PM Mayor Dave Earling 05/15/2014 02:10 PM Finalize for Agenda Scott Passey 05/15/2014 04:57 PM Form Started By: Megan Luttrell Started On: 05/14/2014 10:50 AM Final Approval Date: 05/15/2014 Packet Page 265 of 294 City of Edmonds Annual Sewer Replacement Phase 2 Bid Breakdown 8-May-14 Engineer's Estimate Schedule A - Sewer (Except Site 3) Schedule B - Site 5 - Water Schedule C - Site 3 - Water & Sewer TOTAL Contract 1,778,836.28$ CM and Testing 247,133.00$ Management Reserve(10%)179,000.00$ Total 2,204,969.28$ Total 3,188,435.00$ 423 Sewer Fund 2,768,435.00$ Fire Hydrant Improvements (Gen'l Fund Transfer) 2,813,701.05$ 537,185.10$ 531,084.86$ 18,000.00$ Available Funding 421 Water Fund 402,000.00$ 2,012,785.20$ 1,778,836.26$ 1,945,368.24$ 2,278,101.51$ 2,401,280.25$ 2,581,566.53$ 157,132.50$ 156,278.40$ 177,379.05$ 135,966.15$ 171,871.20$ 601,324.73$ Titan Earthwork 162,681.96$ 164,239.05$ 1,318,467.60$ 1,091,473.01$ 1,214,775.48$ 1,639,403.34$ 1,597,386.00$ 1,811,170.52$ 2,048,137.28$ Construction Budget Shoreline Construction RL Alia Buno Construction Laser Underground Kar-Vel 553,213.71$ 502,732.02$ 632,023.05$ 607,714.05$ Packet Page 266 of 294 P a c k e t P a g e 2 6 7 o f 2 9 4 AGREEMENT THIS AGREEMENT AND CONTRACT, made and entered into at Edmonds, Washington, this day of , 20 , by and between the CITY OF EDMONDS, a municipal corporation, hereinafter called the CITY and , hereinafter called the CONTRACTOR. WITNESSETH: THAT WHEREAS, the CITY has heretofore caused to be prepared certain plans, specifications, including Invitation to Bid, Addenda , Proposal, Agreement, Performance and Payment Bond, all attached hereto, for its project entitled Annual Sewer Replacement Project Phase 2, and the CONTRACTOR did on the day of , 20 file with the CITY a proposal to furnish equipment, labor, material, supplies and appurtenances for the construction of said project as set forth in the plans and specifications, and agreed to accept as payment therefore the sums fully stated and set forth in the proposal; and WHEREAS, the said plans and specifications and proposal full and accurately set forth and describe the terms and conditions upon which the CONTRACTOR proposes to furnish said equipment, labor, material, supplies and appurtenances and perform said work, together with the manner and time of furnishing same; IT IS THEREFORE AGREED that, in consideration of the terms and conditions contained herein and attached and made a part of this agreement, the parties hereto covenant and agree as follows: The CONTRACTOR shall do all work and furnish all labor, materials, supplies, and equipment for the construction of the Annual Sewer Replacement Project Phase 2 in accordance with and as described in the attached plans and specifications and the Standard Specifications, which are by this reference incorporated herein and made a part hereof, and shall perform and make alterations in, or additions to, the work provided under this contract and every part thereof. Work shall start on the day specified on the notice to proceed and be completed in 120 working days. If said work is not completed in the time specified, the Contractor agrees to pay to the City liquidated damages for each and every day said work remains uncompleted after expiration of the specified time. Liquidated damages shall be calculated using the formula in Standard Specifications Section 1-08.9, “Liquidated Damages”. The CONTRACTOR shall provide and bear the expense of all equipment and labor of any sort whatsoever that may be required for the transfer of materials and for constructing and completing the work provided for in this contract and every part thereof, except such as are mentioned in the specifications to be furnished by the CITY OF EDMONDS. A-1 Packet Page 268 of 294 The CITY hereby promises and agrees with the Contractor to employ, and does employ the Contractor to provide the materials and to do and cause to be done the above described work and to complete and finish the same according to the attached plans and specifications and the terms and conditions herein contained; and hereby contracts to pay for the same according to the attached specifications and the schedule of unit or lump sum prices hereto attached, at the time and in the manner and upon the conditions provided for in this contract. That, in consideration of faithful compliance with the terms and conditions of this Agreement, the City shall pay to the Contractor, at the times and in the manner provided in said specifications, the total sum of ($ ), which sum is subject, however, to increase or decrease in such proportion as the quantities named in said proposal are so changed, all as in said specifications and proposal provided. IN ADDITION TO THE INCORPORATED TERMS, PLANS AND CONDITIONS, the Contractor specifically agrees and stipulates as follows: 1. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by an act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this agreement (contract). With respect to the performance of this agreement and as to any claim against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents and employees. 2. Provision for Cost and Attorney's Fees. In the event that any suit is commenced by the City to enforce the terms of this contract or any bond securing the obligations of this contract, the City shall be entitled to recover, in addition to any other sums due and owing hereunder, its costs incurred in such enforcement, such costs to include, but not be limited to, reasonable attorney's fee. A-2 Packet Page 269 of 294 IN WITNESS WHEREOF, three identical counterparts of this contract, each of which shall, for all purposes be deemed an original thereof, have been duly executed by the parties hereinbefore named on the day and year in the Agreement first above written. CITY OF EDMONDS: By DAVE EARLING, MAYOR ATTEST: SCOTT PASSEY, CITY CLERK APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY ---------------------------------------------------------------------------------------------------------------------------- SOLE PROPRIETOR CONTRACTOR: By Sole Proprietor doing business as: STATE OF ) )ss COUNTY OF ) On this day of , 20 before me personally appeared and on his/her oath swore that he/she is an owner or duly authorized agent of the firm that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the partnership as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Washington, residing at --------------------------------------------------------------------------------------------------------------------------- A-3 Packet Page 270 of 294 PARTNERSHIP CONTRACTOR: By Partner or authorized agent for: (Name of partnership) STATE OF ) )ss COUNTY OF ) On this day of , 20 before me personally appeared and on his/her oath swore that he/she is a partner or duly authorized agent of the partnership that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the partnership as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Washington, residing at A-4 Packet Page 271 of 294 CORPORATION CONTRACTOR: (PLACE CORPORATE SEAL HERE) By Title STATE OF ) )ss COUNTY OF ) On this day of , 20 , before me personally appeared known to be the (president, vice president, secretary, treasurer, or other authorized officer or agent, as the case may be) of the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon oath stated that he/she was authorized to execute said instrument and that the seal affixed hereto is the corporate seal of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of Washington, residing at A-5 Packet Page 272 of 294 AM-6872 13. City Council Meeting Meeting Date:05/20/2014 Time:20 Minutes Submitted For:Councilmember Peterson Submitted By:Jana Spellman Department:City Council Review Committee: Public Safety/Personnel Committee Action: Type: Potential Action Information Subject Title Discussion and potential action on appointments to the Citizens Economic Development Commission. Recommendation The recommendation from the Public Safety and Personnel Committee was to discuss including residency requirement language into all boards and commissions except those that may have professional requirements, such as the Architectural Design Board. Previous Council Action The Public Safety and Personnel Committee discussed this topic at the May 13, 2014 meeting. Narrative Attached are copies of the following documents: •Minutes of the 05-13-14 Public Safety and Personnel Committee Meeting •City Code Chapter 10.75 - Citizens Economic Development Commission •Proposed Ordinance that would require members of the Citizens Economic Development Commission to be a resident of Edmonds Attachments Attachment 1 - 05-13-14 Public Safety & Personnel Committee Minutes Attachment 2 - City Code Chapter 10.75 - Citizens Economic Development Commission Attachment 3 - Proposed Ordinance - CEDC Require Residency Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 11:35 AM Mayor Dave Earling 05/15/2014 02:09 PM Finalize for Agenda Scott Passey 05/15/2014 04:57 PM Form Started By: Jana Spellman Started On: 05/15/2014 08:44 AM Final Approval Date: 05/15/2014 Packet Page 273 of 294 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MAY 13, 2014 Elected Officials Present: Councilmember Fraley-Monillas Councilmember Peterson City Staff Present: Al Compaan, Police Chief James Lawless, Assistant Police Chief The Meeting was called to order at 6:35 p.m. A. Interlocal Agreement with Yakima County for Jail Services Assistant Chief Lawless provided information on an Interlocal Agreement for Jail Services with Yakima County. Action: Forward to full Council for approval on Consent Agenda. B. Amending Ordinance – Avoiding Compliance with Traffic Devices - Penalties Chief Compaan explained the need to adopt an amendment to make penalties for traffic infractions consistent. Action: Forward to full Council for approval on Consent Agenda. C. Appointments to Boards and Commissions Council Member Fraley Monillas pointed out that there were inconsistencies on residency requirements from the various boards and commissions. Most had residency requirements written into the code while others did not. Those that did not included The Cemetery Board, Citizens Economic Development Commission, Library Board, and the Sister City Commission. Of those only the Sister City Commission currently has non-resident members. Council member Peterson noted the Architectural Design Board also does not have residency requirements because there are certain professional requirements for members. Council Member Peterson also noted that he believed it was the legislative intent and the intent of the 60 person citizen levy committee that recommended formation of the EDC that it be comprised of Edmonds residents. He noted that non-residents had never been appointed to the commission but their input was always welcome at EDC meetings or City Council meetings. Council members Fraley Monillas and Peterson also agreed that property ownership should play no role in eligibility requirements. There was also some discussion about the LEOFF1 board and the Highway 99 Task Force, but Councilmembers did not have the information at the time of the meeting. Council Members Fraley Monillas and Peterson agreed that this should go to full council for discussion with a recommendation that there be consistency in language and that residency Packet Page 274 of 294 requirements be implemented into those boards and commissions that currently had none unless there were extenuating circumstances (i.e. professional requirements of the ADB). Action: Forward to full Council for consideration at a future meeting. D. Public Comment Darrol Haug stated that the Council should deal with the issue at hand (EDC residency requirements) first and look to the future for a broader discussion about the different roles and responsibilities of the various commissions. Roger Hertrich asked what the Council was afraid of in appointing a non-resident. He felt there was a personal attack on Councilmember Petso during audience comments at a previous council meeting. Brice Witenberg stated that as a member of the 60 person levy commission and a charter member of the EDC that it was not only the legislative intent to appoint Edmonds citizens, but had been the practice since the inception of the EDC. An oversight in code language can be easily fixed. The meeting was adjourned at XXX p.m. Packet Page 275 of 294 Packet Page 276 of 294 Packet Page 277 of 294 Packet Page 278 of 294 Packet Page 279 of 294 Packet Page 280 of 294 Packet Page 281 of 294 AM-6836 14. City Council Meeting Meeting Date:05/20/2014 Time:10 Minutes Submitted For:Diane Buckshnis Submitted By:Scott James Department:Finance Review Committee: Committee Action: Recommend Review by Full Council Type: Action Information Subject Title Continued discussion regarding cost to have the minutes of the Public Safety/Personnel and Parks, Planning, and Public Works taped and transcribed. Recommendation Previous Council Action 4/08/2014 Council Meeting: The Finance Committee discussed this item (minutes attached). Narrative During a number of Committee Meetings, questions have arisen regarding how to take and share Committee Meeting minutes and whether Committee Meetings should be recorded. The following list provides options available to address these questions: 1) Record Committee Meetings with staff submitting Summary Meeting Minutes. 2) Record Committee Meetings and retain a professional to transcribe detailed Meeting Minutes. 3) Record Committee Meetings, make the recordings available on the City website with staff submitting Summary Meeting Minutes. 4) Record Committee Meetings, make the recordings available on the City website and retain a professional to transcribe detailed Meeting Minutes. Staff purchased three digital recorders at $100 per recorder. Additional costs associated for each option as estimated as follows: Option 1 costs: $0 Option 2 costs: $2,200* for professional to transcribe detailed meeting minutes Option 3 costs: $0 Option 4 costs: $2,200* is for a professional to transcribe detailed meeting minutes *Cost Estimate Details: Depending on the length and the subject matter of the meeting, for every hour recorded it can take up to 1.5 to 1.75 hours to transcribe. The rate for Ms. Dines to complete the transcription is $33 per hour (flat fee) times the hours required to transcribe. To transcribe non-complication subject matters it takes approximately 1.5 hours for every hour of recording time. For complicated subject matters it takes approximately 1.75 hours for every hour of recording time. Packet Page 282 of 294 Averaging the two transcription times (1.5+1.75)/2=1.625 average hours per hour of recording. Total hours for both the Committee meetings in 2013 was approximately 41 hours. Transcription costs are calculated as follows: Committee Meeting Hours: 41 Average Transcription Time X 1.625 Equals Total Transcription Time 66.63 hours Hourly Rate X 33.00 per hour Total Transcription Costs $2,198.63 Attachments Committee Minutes Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 09:20 AM Mayor Dave Earling 05/15/2014 09:36 AM Finalize for Agenda Scott Passey 05/15/2014 02:08 PM Form Started By: Scott James Started On: 05/06/2014 08:39 AM Final Approval Date: 05/15/2014 Packet Page 283 of 294 FINANCE COMMITTEE MEETING MINUTES April 8, 2014 Councilmembers Present Staff Present Councilmember Lora Petso Scott James, Finance Director Councilmember Kristiana Johnson Stephen Clifton, Comm. Serv./Econ. Dev. Dir. Sharon Cates, City Attorney’s Office Public Present Jeannie Dines, Recorder Ron Wambolt Roger Hertrich Bruce Witenberg Dave Arista Pam Stiller Brent Malgarin Councilmember Petso called the meeting to order at 6:00 p.m. It was agreed to allow citizens to comment during each item. A. An Ordinance of the City of Edmonds, Washington, Amending Edmonds City Code Chapter 3.75 Relating to the Edmonds Downtown Business Improvement District Adding Section 3.75.075 to Create an Exemption for New Businesses, Amending Section 3.75.080 to Amend the Delinquent Payment Procedure, and Fixing a Time When the Same Shall Become Effective Mr. Clifton explained the BID Board was approached by a BID member asking about an exemption from the assessment for new businesses. The City Attorney determined it could not be retroactive for businesses that have already paid as that would be a gift of public funds. The RCW allows an exemption from the BID assessment for up to one year but a code amendment is required. The BID Board discussed this at their March 27 meeting and supported an exemption for new business for up to 1 year. If the Council approves the ordinance on April 15, it will be effective April 22. Dave Arista relayed the exemption was unanimously approved by the BID board. The Board was aware the exemption was allowed by RCW and had discussed it during the formation stage of the BID. A brief discussion followed regarding the BID assessment rates for open door and by appointment businesses and the process for instituting the exemption. Mr. Clifton reported about 10% of businesses in the BID are delinquent, ranging from 1 quarter to 1 year. The code section states accounts are delinquent after 60 days but does not establish a timeline for sending them to collections. The BID Board recommends establishing a 9 month (3 quarter) timeframe before the Finance Director would send it to collections. Councilmember Petso recommended the notice explain the 12% interest rate, collection fee, etc. Mr. Clifton explained the City Attorney also suggested not renewing a business’ license if their fees are delinquent. The BID Board has not discussed that; it is on their April 10 meeting agenda. Ms. Cates will determine whether a public hearing is required for this code amendment. Brent Malgarin asked whether a business that had not paid its fees would qualify for the new business exemption. Mr. Clifton relayed the City Attorney’s analysis that the exemption would be from the effective date of the ordinance. Pam Stiller advised the BID Board agreed it would not be retroactive. Councilmember Petso suggested the City Attorney determine whether the exemption would apply to a business whose fees were delinquent. Packet Page 284 of 294 Action: Schedule the one year exemption for new businesses for full Council on April 15. Defer the issues of sending a business with delinquent fees to collections and business license renewal to a future agenda. B. Discussion Regarding the Reporting/Disclosures of Lawsuits and Settlements Councilmember Petso explained this is the result of citizen requests for more frequent updates and more details. She suggested a quarterly or semi-annual report on a committee agenda and then on the Consent Agenda. Bruce Witenberg relayed his suggestions, 1) recent settlements were disseminated to the public via the press; it would be preferable and more transparent if the Council provided that information following executive session, 2) announce the outcome or significant developments in cases, 3) announce the litigation that is the topic of an executive session. Councilmember Petso said City Attorney Taraday has agreed as a practice that a more detailed announcement will be made when action is taken following an executive session. She relayed another citizen’s interest in prospective details such as upcoming trials. Action: Ms. Cates will discuss with City Attorney Jeff Taraday. C. Human Resources Department Reorganization Mr. James explained the proposal is to update the salary ordinance to include a Human Resources Reporting Director; there is no budget impact as Ms. Hite is already serving in that capacity. The salary ordinance would also be updated to include Development Services Director, Human Resources Part-time Assistant and PC Support Technician. Other changes the committee requested included, revising the title of the agenda item to include Amending the Salary Schedule, include special duty pay of 5% and revise the Senior Executive Council Assistant salary to reflect the increase the Council approved for 2014. Action: Schedule on Consent Agenda. D. Acting Development Services Director Assignment Mr. James explained this is a formality to recognize Rob Chave served as Acting Development Services Director from January 1, 2014 - March 31, 2014, and received the corresponding out of class pay. Mr. James will add a motion to the agenda memo. Action: Schedule on Consent Agenda. E. 2014 February Budgetary Financial Report Mr. James reviewed the report, highlighting revenues and expenditures and noting sales tax is up $100,000 over last year. He responded to committee members’ questions regarding several items. It was agreed Mr. James would add an asterisked description for items on which questions were raised. The quarterly report will include a narrative. Action: Schedule on Consent Agenda. F. Continued Discussion Regarding Cost to Have the Minutes of the Public Safety/Personnel and Parks, Planning, and Public Works Taped and Transcribed Committee members and staff discussed methods of recording meetings, past practice of staff preparing committee meetings minutes, whether there is a demand for online committee meeting recordings and the difficulty for staff to present and take minutes at committee meetings. Packet Page 285 of 294 Action: Experiment next month recording a committee meeting with an iPad and research the cost of digital recorders. G. Application for a Concession Agreement between the City of Edmonds and Dean Parmenter/Hot Diggity Dog Councilmember Petso relayed the code was amended in 2012 to require $5 million aggregate insurance or as recommended by WCIA. Staff in the City Attorney's office consulted with WCIA in February 2014 and they agreed a $2 million aggregate amount for this type of mobile vending unit was appropriate. Discussion followed regarding the monthly fee, researching agreements and charges for other food vendor carts/trucks in the City as well as fees other cities charge vendor carts/trucks. Ron Wambolt provided a brief history of the concession space on James Street and the fee charged for this location. Action: Schedule for Consent Agenda; if internal/external comparables indicate an increase in the fee is appropriate, schedule for full Council. H. Public Comments Ron Wambolt, Edmonds, referred to the question he asked at the last meeting regarding salaries in Administrative Service, pointing out YTD salaries are now 15%. Mr. James explained one of the reasons for the increase was the IT Help Desk person was part-time in 2013 and was approved for full-time in 2014. Mr. Wambolt recalled the monthly reports were initiated at his request when the economy was poor. He suggested a narrative would reduce the number of questions. Bruce Witenberg, Edmonds, did not support having a digital recording being the primary means of communicating committee meetings. If recordings are placed on the website, he recommended indexing the agenda items. He preferred a neutral person transcribe the minutes rather than staff or a Councilmember. Adjournment – The meeting adjourned at 7:50 p.m. Packet Page 286 of 294 AM-6871 15. City Council Meeting Meeting Date:05/20/2014 Time:15 Minutes Submitted For:Jeff Taraday, City Attorney Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type: Information Information Subject Title Open Public Meetings Act Training Recommendation N/A Previous Council Action N/A Narrative Jeff Taraday, City Attorney, will give a presentation on the Open Public Meetings Act. Form Review Inbox Reviewed By Date City Clerk Scott Passey 05/15/2014 10:00 AM Mayor Dave Earling 05/15/2014 10:03 AM Finalize for Agenda Scott Passey 05/15/2014 02:08 PM Form Started By: Jana Spellman Started On: 05/15/2014 08:40 AM Final Approval Date: 05/15/2014 Packet Page 287 of 294 AM-6870 16. City Council Meeting Meeting Date:05/20/2014 Time:15 Minutes Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action: Type: Information Information Subject Title Report on City Council Committee Meetings of May 13, 2014. Recommendation For information. Previous Council Action N/A Narrative Copies of the meeting minutes are attached for the following City Council committee meetings: 05-13-14 Finance Committee 05-13-14 Parks, Planning and Public Works Committee 05-13-14 Public Safety and Personnel Committee Attachments 05-13-14 Finance Committee minutes 05-13-14 PPP Committee minutes 05-13-14 PSP Committee minutes Form Review Form Started By: Scott Passey Started On: 05/15/2014 08:29 AM Final Approval Date: 05/15/2014 Packet Page 288 of 294 FINANCE COMMITTEE MEETING MINUTES May 13, 2014 Councilmembers Present Staff Present Councilmember Lora Petso Scott James, Finance Director Councilmember Kristiana Johnson Sarah Mager, Accounting Supervisor Council President Buckshnis Jeff Taraday, City Attorney Councilmember Fraley-Monillas Jeannie Dines, Recorder Public Present Mario Brown Roger Hertrich Ron Wambolt Bruce Witenberg Councilmember Petso called the meeting to order at 6:51 p.m. She suggested beginning with Item D and taking the remaining agenda items in reverse order. She suggested adding the contracts for the strategic plan and marketing consultants as agenda items. Councilmember Johnson was agreeable to adding the marketing consultant contract but preferred not to discuss the strategic plan consultant contract as the contract has already been approved. D. Authorization to Contract with James G. Murphy to Sell Surplus City Vehicles and Sell a Parts Car to Pick-n-Pull Mr. James commented this is standard procedure. Action: Schedule on Consent Agenda. C. Contract Renewal with Lighthouse Law Group PLLC Mr. James distributed a comparison of City Attorney Expenditure History 2005 to 2014. A brief discussion followed regarding the expenditures that were included and excluded from the comparison. Council President Buckshnis described the analysis done of the costs paid for legal services in comparable cities. She recommended renewing the contract with Lighthouse Law Group; their proposal is to continue the flat rate structure with an increase from the current $384,000/year to $492,000/year with a 4% per year increase in each of the next 4 years. She did not recommend an in- house attorney because it is, 1) more costly, 2) requires paying benefits, vacation and supplies, and 3) the Mayor has the ability to terminate at will. Mr. Taraday summarized for the amount of work Lighthouse provides, the proposal is below market. Discussion followed regarding the term of the contract, reasons the previous contract did not include an annual increase, how the new flat rate was determined, staff concerns with delays in obtaining information from the City Attorney, determining if any service efficiencies are possible, Mr. Taraday’s practice when a Councilmember contacts him, and opportunity for a performance evaluation. Committee members requested the following additional information: • Expenditures and amount of Council meeting time previously spent when the Council sought a change in legal representation • Reconcile amounts included in the City Attorney Expenditure History Action: Schedule for full Council on May 27 with information requested. Discuss City Attorney performance in executive session at the end of the May 20 meeting. Packet Page 289 of 294 B. Update on funds for Historic Preservation Calendar Councilmember Petso explained the 2014 budget included funds for a historic preservation calendar. The expected grant was not received; the Historic Preservation Commission still plans to produce a calendar. Action: Schedule on Consent Agenda. A. 2014 March Budgetary Financial Report Mr. James explained the only change to the report format is the additional of tables. Revenues and expenses are on target. General Fund revenue is up $456,000 or 7.4% in 2014 compared to 2013 primarily due to increased sales tax and development related revenues. Mr. James questioned the practice in the 2014 budget of budgeting General Fund savings as other misc. revenues. Discussion followed regarding pros and cons of this practice. Mr. James reported the auditors are onsite and were provided financial yesterday. He plans to prepare a budget calendar and inquired about scheduling a budget priorities workshop with the Council. Discussion followed regarding the process for preparing and reviewing the July budget amendment. Mr. James suggested the quarterly PFD report be scheduled for the July Finance Committee meeting. Action: Schedule on Consent Agenda. E. Marketing Consultant Contract Councilmember Petso relayed Councilmember Bloom’s concern that the scope had changed from what was originally included in the budget and her interest in the Council discussing whether to pull the budget authority for this item due to the change in scope. Councilmember Bloom would prepare an agenda memo with minutes from the original approval and the new RFQ. Councilmember Fraley-Monillas arrived at 8:00 p.m. Mr. Taraday advised because this is an advertised meeting, a fourth Councilmember can attend a committee meeting. Discussion followed regarding whether the Council could change funding authority for line items and contracting authority for this contract. Councilmembers in attendance also briefly discussed work being done by the Strategic Plan consultant. Action: Councilmember Petso recommended scheduling for full Council discussion and potential action. Councilmember Johnson recommended Councilmember Bloom meet with Mayor Earling to discuss the matter. F. Public Comments Mario Brown, agree with Mr. James’ suggestion not to include the surplus as revenue. Roger Hertrich, Edmonds, asked how the public will be informed of the Strategic Plan consultant’s work . He referred to Mayor Earling’s comments about Lighthouse Law Group and asked about the committee’s decision with regard to Mayor Earling’s suggestion. Councilmember Johnson inquired about Council discussion regarding a long term mechanism to fund road improvements. Council President Buckshnis advised it will be part of the vision planning agenda item at the May 27 meeting. She commented on revenue sources to fund road improvements. Adjournment – The meeting adjourned at 8:24 p.m. Packet Page 290 of 294 D R A F T M I N U T E S Public Works, Parks and Planning Committee Meeting May 13, 2014 Elected Officials Present: Staff Present: Council Member, Joan Bloom Phil Williams, Public Works Director Council Member, Tom Mesaros Rob English, City Engineer Renee McRae, Recreation Manager Carrie Hite, Parks, Rec & Cultural Srvs Director Rob Chave, Planning Manager The committee convened at 6:45 p.m. A. Solarize Edmonds Project Memorandum of Understanding (MOU). Rob Chave summarized the Solarize project, which is a community-based campaign by a non-profit (NW SEED) to encourage residential solar installations in south County (including Edmonds and Lynnwood). The project is funded by a grant from Snohomish PUD, and is essentially a group purchase program which would enable residents to contract with a contractor to install solar systems at reduced cost and take advantage of various incentives that provide for a pay-back period of only 5-6 years. The City would be helping let residents know about the program, and assist in supporting committees working on the project. In response to a question from Council Member Bloom, it was pointed out that volunteers were being recruited by NW SEED from the community, and several staff members in Building, Planning and Fire would provide assistance. The City would be able to obtain a grant of $10,000 from the Department of Commerce for its part in the program; this would be additional General Fund revenue. By spreading the time among several staff members, Mr. Chave did not feel it would be a significant commitment of staff resources. The City would not be part of the individual contracting (for the solar installations). Council Member Mesaros asked what other solar initiatives the City was working on; Phil Williams cited the example of the Community Solar installation on the Frances Anderson Center. ACTION: Forward to full Council for approval and a short presentation on May 20th Agenda. B. Naming of City-owned Facilities Mr. Williams provided a brief overview of the proposed policy and answered questions on how the policy could be implemented. Mr. Williams said the policy would be revised to have the Planning, Parks and Public Works Committee review proposed naming of City owned facilities. The Committee requested two changes: (1) assign the City Clerk’s Office to administer the policy and (2) replace the references to a “General Government Committee” to the Parks, Planning and Public Works Committee. ACTION: Item will be presented to the City Council. C. Special Event Contracts The Bastille Day and the Classic Car Show contracts were reviewed and forwarded to the consent agenda. ACTION: Forward to full Council for approval on Consent Agenda. Packet Page 291 of 294 D. Authorization for Mayor to sign a Local Agency Agreement with KPG, P.S. for design of walkway improvements on 236th St. SW from SR104 (Edmonds Way) to Madrona Elementary School Mr. English reviewed the scope of improvements and answered questions about the hourly rates provided by the Consultant. ACTION: Forward to full Council for approval on Consent Agenda. E. Report on final construction costs for the Main Street Lighting and Sidewalk Enhancements Project and acceptance of Project. Mr. English provided the final construction cost paid to Interwest Construction to complete the project. ACTION: Item will be presented to the City Council. F. Authorization for Mayor to sign a Professional Services Agreement with KPG, P.S. for design of walkway improvements to 238th St. SW from 100th Ave W to 104th Ave W. Mr. English reviewed the scope of improvements and answered questions regarding a public meeting and how rain gardens may be incorporated into the project. ACTION: Item will be presented to the City Council. G. Authorization to awar d a construction contract for the Annual Sewer Replacement Project – Phase 2 Mr. English provided the bid results, proposed construction budget and the funding sources to pay for the project. The Committee requested the budget information and Contract agreement be included as an attachment to the agenda memo. ACTION: Item will be presented to the City Council. H. Public Comments Mr. Farmen provided comments on rain gardens and the sidewalk project on 80th Ave from 188th St. SW to Olympic View Dr. Mr. Haug provided comments on the success of the Main Street Lighting and Sidewalk Enhancements project and recommended the project be presented at a future City Council meeting. Phil Williams referenced an email list being compiled by Public Works of those interested in rain gardens. Council member Bloom requested that Council be added to this email list. The meeting adjourned at 8:10 p.m. Packet Page 292 of 294 MINUTES PUBLIC SAFETY AND PERSONNEL COMMITTEE MAY 13, 2014 Elected Officials Present: Councilmember Fraley-Monillas Councilmember Peterson City Staff Present: James Lawless, Assistant Police Chief The meeting was called to order at 6:35 p.m. A. Interlocal Agreement with Yakima County for Jail Services Assistant Chief Lawless provided information on an Interlocal Agreement for Jail Services with Yakima County. Assistant Chief Lawless provided a brief historical background surrounding the agreements with various entities that provide contract jail services for the Edmonds Police Department. Those agreements are currently with the City of Lynnwood, Chelan County and Snohomish County. Councilmember Fraley-Monillas enquired as to the methodology for determining what facility would be used and when. Assistant Chief Lawless advised that it was situational, as all felons were the responsibility of the Washington State Department of Corrections, but the individual police department was responsible for the housing of all misdemeanants. Most short-term commitments would be housed at the Snohomish County Jail, it is in the case of long-term misdemeanant commitments that we would utilize Chelan and Yakima Counties as it was significantly less expensive. That said, in cases where the individual had on-going, pending cases, would not be realistic to transport the person back and forth across the state. Action: Forward to full Council for approval on Consent Agenda. B. Amending Ordinance – Avoiding Compliance with Traffic Devices - Penalties Assistant Chief Lawless advised that this was strictly a house keeping matter as the ordinance as currently written (codified in 1990) calls for a fine “up to $250”. Current moving infraction fines are $124, and this amendment would codify the fine for this particular infraction the same as other basic traffic infractions. Action: Forward to full Council for approval on Consent Agenda. NOTE: Assistant Chief Lawless excused himself from the meeting at 7:03 p.m. C. Appointments to Boards and Commissions Council Member Fraley Monillas pointed out that there were inconsistencies on residency requirements from the various boards and commissions. Most had residency requirements written into the code while others did not. Those that did not included The Cemetery Board, Citizens Economic Development Commission, Library Board, and the Sister City Commission. Of those only the sister City Commission currently has non-resident members. Packet Page 293 of 294 Council member Peterson noted the Architectural Design Board also does not have residency requirements because there are certain professional requirements for members. Council Member Peterson also noted that he believed it was the legislative intent and the intent of the 60-person citizen levy committee that recommended formation of the EDC that it be comprised of Edmonds residents. He noted that non-residents had never been appointed to the commission but their input was always welcome at EDC meetings or City Council meetings. Council members Fraley Monillas and Peterson also agreed that property ownership should play no role in eligibility requirements. They also discussed the fact that property and business owners have other means to participate in committees if not citizens of Edmonds. There was also some discussion about the LEOFF1 board and the Highway 99 Task Force, but Councilmembers did not have the information at the time of the meeting. Council Members Fraley Monillas and Peterson agreed that this should go to full council for discussion with a recommendation that there be consistency in language and that residency requirements be implemented into those boards and commissions that currently had none unless there were extenuating circumstances (i.e. professional requirements of the ADB). Action: Forward to full Council for consideration at a future meeting. D. Public Comment Darrol Haug stated that the Council should deal with the issue at hand (EDC residency requirements) first and look to the future for a broader discussion about the different roles and responsibilities of the various commissions. Roger Hertrich asked what the Council was afraid of in appointing a non-resident. He felt there was a personal attack on Councilmember Petso during audience comments at a previous council meeting. Brice Wittenebrg stated that as a member of the 60 person levy commission and a charter member of the EDC that it was not only the legislative intent to appoint Edmonds citizens, but had been the practice since the inception of the EDC. An oversight in code language can be easily fixed. The meeting was adjourned at 7:37 p.m. Packet Page 294 of 294