2014.06.10 CC Committee Meeting Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers ~ Public Safety Complex
250 5th Avenue North, Edmonds
_____________________________________________
SPECIAL MEETING
June 10, 2014
5:30 p.m. Call to Order
1.(45 Minutes)Executive Session to discuss pending and potential litigation per RCW 42.30.110(1)(i)
6:15 p.m. Call to Order/Flag Salute
2.(5 Minutes)Roll Call
3.(5 Minutes)Approval of Agenda
4.(5 Minutes)Approval of Consent Agenda
A. Approval of City Council Meeting Minutes of June 3, 2014
B. Adoption of Police Collective Bargaining Agreement for 2014-2017
5.Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings
6.(5 Minutes)Mayor's Comments
7.(15 Minutes)City Council Comments
City Council Committee Meetings
The City Council Committee meetings are work sessions for the City Council and staff. Members of the public are welcome to observe the
meeting, but public participation is limited to making comments at the end of the meeting with a 3 minute limit per person.
8.Finance Committee
Meeting Location: Jury Meeting Room
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A.(10 Minutes)2014 April Budgetary Financial Report
B.(10 Minutes)Report of the Edmonds Public Facilities District
C.Public comments (3-minute limit per person)
9.Parks, Planning & Public Works Committee
Meeting Location: Council Chambers
A.(5 Minutes)Briefing on the 2015-2020 Six-Year Transportation Improvement Program
B.(5 Minutes)Authorization to award a construction contract for the 2014 Waterline Replacement Project.
C.(5 Minutes)Authorization for Mayor to sign a Professional Services Agreement with Stantec Consulting to provide
design services for the 2015 Waterline Replacement project.
D.(5 Minutes)Authorization for Mayor to approve acceptance and recording of a Sidewalk Access Easement for 23220
Edmonds Way.
E.(5 Minutes)Report on final project costs for 2013 Sewerline Rehabilitation Project and Council acceptance of the Project.
F.(5 Minutes)Authorization to approve a Change Order for the Citywide Safety Improvements project
G.(5 Minutes)Amendments to Alliance for Housing Affordability Interlocal Agreement
H.(5 Minutes)Public comments (3-minute limit per person)
10.Public Safety and Personnel Committee
Meeting Location: Police Training Room
(there are no agenda items for this meeting)
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AM-6915 4. A.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:Consent
Submitted By:Scott Passey
Department:City Clerk's Office
Review Committee: Committee Action:
Type: Action
Information
Subject Title
Approval of City Council Meeting Minutes of June 3, 2014
Recommendation
Review and approve meeting minutes.
Previous Council Action
N/A
Narrative
The draft minutes are attached.
Attachments
06-03-14 Draft Council Meeting minutes
Form Review
Form Started By: Scott Passey Started On: 06/05/2014 03:45 PM
Final Approval Date: 06/05/2014
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EDMONDS CITY COUNCIL DRAFT MINUTES
June 3, 2014
The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Pro Tem Buckshnis in the
Council Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Diane Buckshnis, Mayor Pro Tem
Kristiana Johnson, Council President Pro Tem
Lora Petso, Councilmember
Strom Peterson, Councilmember
Joan Bloom, Councilmember
Adrienne Fraley-Monillas, Councilmember
Thomas Mesaros, Councilmember
ELECTED OFFICIALS ABSENT
Dave Earling, Mayor
STAFF PRESENT
Phil Williams, Public Works Director
Carrie Hite, Parks & Recreation Director
Carolyn LaFave, Executive Assistant
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Sandy Chase, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION TO DISCUSS COLLECTIVE BARGAINING PER RCW
42.30.110(1)(4)(a)
At 6:00 p.m., Mayor Pro Tem Buckshnis announced that the City Council would meet in executive
session to discuss collective bargaining per RCW 42.30.110(1)(4)(a). She stated that the executive session
was scheduled to last approximately 45 minutes and would be held in the Jury Meeting Room, located in
the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session.
Elected officials present at the executive session were: Mayor Pro Tem Buckshnis, Council President Pro
Tem Johnson, Councilmembers Fraley-Monillas, Buckshnis, Peterson, Petso, Bloom and Mesaros. Others
present were City Attorney Jeff Taraday, Parks & Recreation/Human Resources Reporting Director
Carrie Hite, Human Resources Manager MaryAnn Hardie and City Clerk Scott Passey. The executive
session concluded at 6:40 p.m.
2. MEET WITH SISTER CITY CANDIDATE PAMELA ERICKSON FOR CONFIRMATION TO
THE ESCC
At 7:41 p.m., the City Council met with Sister City Commission candidate Pamela Erickson. The meeting
took place in the Jury Meeting Room, located in the Public Safety Complex. All City Council members
were present for the meeting with Ms. Erickson
Mayor Pro Tem Buckshnis reconvened the regular City Council meeting at 7:00 p.m. and led the flag
salute.
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present with the exception of Mayor
Earling.
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4. APPROVAL OF AGENDA
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF CONSENT AGENDA ITEMS
COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO
APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items
approved are as follows:
A. APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 27, 2014
B. APPROVAL OF CLAIM CHECKS #208809 THROUGH #208878 DATED MAY 29, 2014
FOR $223,878.29
C. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS
CITY VEHICLES AND SELL A PARTS CAR TO PICK-N-PULL
D. CONFIRMATION OF PAMELA ERICKSON TO THE EDMONDS SISTER CITY
COMMISSION
Mayor Pro Tem Buckshnis introduced Pamela Erickson whose appointment to the Edmonds Sister City
Commission was confirmed on the Consent Agenda tonight.
6. AUDIENCE COMMENTS
Alvin Rutledge, Edmonds, reported a formation of vintage World War II P-51 airplanes will fly over
Edmonds on Friday, June 6.
Peter Laylin, representing the Train Horn Noise Advisory Committee, relayed train horn noise can be
substantially reduced or eliminated via the creation of a quite zone. The committee is conducting a
campaign to show support for the creation of a quiet zone including circulation of a petition to property
owners who would benefit from establishing a quiet zone and asks for the creation of a local improvement
district (LID) to fund the project. Their initial efforts indicate widespread support for establishing a quiet
zone. The manager of a hotel located near the tracks provided comments received from overnight guests
regarding disruption caused by the train horns. The committee’s initial focus was the creation of an LID
to fund construction of a full quiet zone which would require the installation of a number of fixtures to
satisfy the Federal Railroad Administration requirements. If BNSF installs a second track, major elements
of the quiet zone would need to be moved. Those studying the issue, including City staff, are considering
installation of a wayside horn which would provide considerable relief from horn noise but not eliminate
it entirely. This system is much less expensive and could be more easily relocated if a second track is
installed. He suggested such a system be funded by the City without an LID. He urged the City Council to
move ahead with the creation of a train horn quiet zone, place it on the on the CIP and budget funds for
continued study of the establishment of a train horn quiet zone.
7. CONTRACT RENEWAL WITH LIGHTHOUSE LAW GROUP PLLC (LIGHTHOUSE)
Mayor Pro Tem Buckshnis explained she has spent a considerable amount of time discussing this with
Mayor Earling and City Attorney Jeff Taraday. Information regarding the flat fee, hours, etc. is included
in the agenda memo. She has requested in the future Mr. Taraday provide at least the Council President
with the hours spent by Lighthouse to provide an idea of the tremendous amount of work they do.
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Councilmember Mesaros proposed a formal evaluation to recognize the good work accomplished by
Lighthouse, get input from those who work with the firm as well as identify any areas of concern. He
suggested 1-2 Councilmembers work with Lighthouse to develop a document and circulate it among
senior City staff and Councilmembers. That document could be used to evaluate City Attorney contracts
in the future.
Councilmember Petso expressed support for establishing an evaluation process. She observed the current
contract has a 60 day termination right at the option of the City. That works well with an evaluation
process; if problems occur, the 60 day termination provision could be invoked. For Councilmember Petso,
Mr. Taraday advised the new contract has a 4% annual increase. Councilmember Petso observed the
current contract requires Lighthouse request an annual increase and she questioned the change to an
ongoing annual increase. Mr. Taraday explained the current contract does not allow any increase in their
fees and Lighthouse has not increased their fee since they were hired in 2011. He was open to either an
automatic annual increase or allowing him to proposing an annual increase. He explained it was to
Lighthouse’s advantage not to have a fixed percentage increase and allow him to request an increase on
an annual basis. Councilmember Petso preferred to consider an increase to the Lighthouse contract
annually in connection with budget rather than locking into a 4% annual increase.
Councilmember Fraley-Monillas expressed support for Councilmember Mesaros’ suggestion to establish
an evaluation committee of staff and Council, noting no one should have to learn how they are doing right
before their contract renewal. An evaluation keeps communication open between all parties in a formal
setting. And evaluation process would be appropriate for any contractor the City contracts with on a long
term basis.
Mayor Pro Tem Buckshnis agreed with Councilmember Mesaros’ suggestion, relaying that she planned to
ask that be implemented in the new contract. She relayed citizens’ concern with Mr. Taraday quoting the
law rather than providing an opinion based on the law. Mr. Taraday answered he was trained not to
memorize the law because the law changes over time and if one memorizes the law, one day the law will
change, the statute will be amended or the case overruled, and what he memorized would be wrong.
Second, it helps establish trust and credibility for those he is advising to hear not just the citation of the
law but how he is analyzing it and whether there is some key phrase or sentence that he is focusing on. He
hoped this helped the Council understand his thought process and to have additional confidence in his
advice. If the Council did not like that extra information, he could adjust his style.
Mayor Pro Tem Buckshnis asked Councilmember Mesaros if his intent was to delay approval of the
contract until after an evaluation was conducted. Councilmember Mesaros answered yes.
Council President Pro Tem Johnson recalled at the last meeting the Council was discussing whether to
proceed with a Request for Qualifications (RFQ) to consider other applicants for City Attorney. She asked
whether the Council wanted to proceed with an RFQ tonight and then do the evaluation or whether the
evaluation will be used to determine whether to proceed with an RFQ.
Councilmember Mesaros anticipated doing the evaluation first. If everyone was happy with the
evaluation, he would not recommend proceeding with an RFQ. If the Council was unhappy with the
evaluation, that would be a reason to proceed with an RFQ. He anticipated the Council would be happy
with the evaluation.
Councilmember Fraley-Monillas pointed out the basis of an evaluation is how the firm is doing as well as
the work plan for future. If the Council determines they want to renew Lighthouse’s contract, an
evaluation would be appropriate because it could also include expectations for future performance. If the
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Council is interested in determining how Lighthouse has performed, she suggested instead of an
evaluation, establishing a work group to determine whether the flaws outweigh the positives and whether
to proceed with an RFQ. She inquired about the termination clause. Mr. Taraday answered the contract
has 60 day termination clause which is shorter than he would like.
Councilmember Bloom reiterated she was not interested in doing an RFQ to seek other law firms. She felt
the City has gotten extremely good service at a very reasonable price from Lighthouse. Further,
Lighthouse has resolved a number of issues they inherited from the former City Attorney. She supported
the concept of an evaluation as Councilmember Fraley-Monillas described. She urged the Council to
determine tonight whether to proceed with an RFQ although she did not support doing an RFQ. She was
concerned that establishing an evaluation process would take longer than Councilmember Mesaros thinks
as it needs to be done in a manner that it would be a tool for the Council to use in the future. She preferred
not to delay renewal of the contract with Lighthouse and to accomplish an evaluation before the end of
the 60 day period.
Councilmember Peterson pointed out the 60 day termination period always exists; the City simply needs
to give Lighthouse 60 days’ notice prior to termination. He agreed with Councilmember Mesaros,
viewing it as a three step process, 1) if an evaluation is conducted and it is glowing, the contract can be
renewed, 2) if the evaluation identifies issues that can be easily resolved, the contract language can be
revised and the contract renewed, and 3) if the evaluation uncovers huge discrepancies, the Council can
discuss proceeding with an RFQ.
Although the public sees Mr. Taraday at Council meetings, Councilmember Peterson explained most of
the City Attorney’s work is done outside Council meetings. The City Attorney is hired by the City
Council but he does the work of the City so it is important to have input from the Directors, the Mayor
and the Council to ensure everyone is getting the best legal representation or to identify ways to improve.
He agreed it was not easy to develop an evaluation but he also did not want to rush the contract renewal.
Assuming that everyone was happy with the City Attorney likely contributed to the City having the law
firm for 26 years. If the evaluation process takes a long time, Lighthouse’s contract could be extended for
one year. He did not support the Council making a decision on an RFQ tonight and preferred to establish
a committee with two Councilmembers and key staff to develop an evaluation process for Council review.
Councilmember Peterson asked whether the discussions would be more appropriate in an executive
session without Mr. Taraday. Mayor Pro Tem Buckshnis answered there was an attempt to have an
evaluation in an executive session but because there had not been a complaint, an evaluation was not an
appropriate topic for executive session. The discussion must to be concluded in public.
COUNCIL PRESIDENT PRO TEM JOHNSON MOVED, SECONDED BY COUNCILMEMBER
MESAROS TO SET ASIDE THE RFQ FOR THE TIME BEING, PROCEED WITH AN
EVALUATION WHICH HOPEFULLY WILL LEAD TO A NEGOTIATION OR DECISION AT A
FUTURE TIME.
Councilmember Fraley-Monillas suggested a one year extension while the Council goes through this
process, pointing out the 60 day termination clause could be enacted at any time. Although Mayor Pro
Tem Buckshnis has mentioned there are issues with Lighthouse, not all Councilmembers are aware of
those issues. She anticipated anything in Lighthouse’s evaluation should have already been discussed
with Mr. Taraday. She asked Mr. Taraday whether there have been any discussions with him regarding
Lighthouse’s performance before the last month. Mr. Taraday answered he has never had a regular
performance review; he had a conversation with Councilmember Peterson when he was the Council
President regarding a concern at that time but there have not been any discussions since then other than
his conversation with Mayor Earling last week that was precipitated by the contract renewal. He
welcomed feedback on their performance as well as a regular, formal evaluation.
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Councilmember Fraley-Monillas asked when Lighthouse’s contract expires. Mr. Taraday answered at the
end of 2014. Knowing the expiration date, Councilmember Fraley-Monillas was comfortable with
proceeding with a formal assessment of Lighthouse. She agreed Lighthouse deserves to have a periodic
assessment and to be told on a timely basis if things are going wrong.
Council President Pro Tem Johnson pointed out Lighthouse’s contract does not expire until the end of
year. The contract renewal is being discussed now due of the length of time it took to hire Lighthouse.
Councilmember Mesaros suggested there are three processes that could occur annually or every other
year: 1) establish standards of performance, 2) conduct evaluation to determine if the standards have been
met, and 3) discuss of standards for the future and timing of implementation.
Councilmember Mesaros suggested researching standards for a City Attorney in a municipality Edmonds’
size as well as seeking input from Lighthouse. That document could be returned to the Council for review
and input.
Councilmember Bloom did not support the motion, commenting it always takes longer than you think and
this was a procedure that was never done for the former City Attorney. She felt it was a disservice to
Lighthouse to be developing a procedure at the same time the Council was negotiating a contract.
Lighthouse needs more notice and the decision regarding contract renewal needs to be made more
quickly. Although she was glad the contract renewal was being considered early in the year, she feared
the Council was underestimating the amount of time it will take to establish a procedure to annually
evaluate the City Attorney. She preferred to focus on renewal of the contract and then carefully establish a
procedure for an annual evaluation, pointing the Council always has the option to terminate the contract.
With the other issues facing the Council, she questioned whether focusing the Council’s energy on
establishing a new procedure. She summarized an evaluation is a great idea and it can be initiated
following renewal of Lighthouse’s contract.
Councilmember Petso relayed she read the contract incorrectly and now recognized there was a flat fee
until December 31, 2014. She asked whether Lighthouse wanted an answer by September. Mr. Taraday
explained with a firm their size and a client Edmonds’ size, they have a lot of eggs in the Edmonds
basket. If Edmonds wants to make a change, 60 days’ notice would not be an ideal situation for the people
working at Lighthouse. He requested some indication sooner than later whether the Council planned to
renew their contract.
Councilmember Petso relayed she spoke with Mayor Earling about Lighthouse’s performance and she
was satisfied with moving ahead with renewal. It was also acceptable to her if the Council wanted to
create an evaluation process. She asked whether the evaluation process would change the information
regarding Lighthouse.
Mayor Pro Tem Buckshnis commented she included as much information as possible in the packet, the
financials, the pros and cons of an in-house attorney, etc. She was concerned with timeliness and if an
evaluation process is established for the City Attorney, it should also be done for the prosecutor and other
contractors. The City has received a tremendous amount of work for the money and Lighthouse has
resolved a number of cases. She relayed Mayor Earling’s issues are also related to timeliness; the Council
consumed 412 hours of Mr. Taraday’s time last year. She suggested including language regarding
timeliness in the contract. She was also concerned with establishing a precedent. She has had no problem
with Lighthouses’ work to date.
UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT PRO TEM JOHNSON,
AND COUNCILMEMBERS PETERSON, FRALEY-MONILLAS, AND MESAROS VOTING YES;
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MAYOR PRO TEM BUCKSHNIS AND COUNCILMEMBERS BLOOM AND PETSO VOTING
NO.
Councilmember Mesaros offered to serve in some capacity to help move this forward. Councilmember
Fraley-Monillas also offered to assist with creating an evaluation process. It was agreed to establish a
committee of Councilmember Fraley-Monillas and Mesaros; they will return with an evaluation process
at the June 24 Council meeting. Councilmember Fraley-Monillas will prepare the agenda memo.
Councilmember Fraley-Monillas advised they will also consult with Human Resources/Reporting
Director Hite and Mayor Earling.
8. CITY INFORMATION SUPPORT/COMMUNICATIONS
Parks & Recreation/Human Resources Reporting Director Carrie Hite advised Mayor Earling requested
she present this topic. This position was funded via a decision package in the Economic Development
Department. Through the budget process, the Council approved two decision packages to improve
communication in the City. The first communications decision package, the focus of this agenda item,
was focused on improving communications and marketing Edmonds as an arts destination. The second
decision package was also to enhance communication to/from the public and funded a contract person to
create social media outlets to provide more information to the public. An Edmonds Facebook page will
soon be available based on that decision package.
The intent of the first decision package was to improve communications internally and externally by
marketing Edmonds as an arts destination. An RFP was sent out and several firms applied. A committee
that included Councilmembers Buckshnis and Bloom, a few citizens and staff reviewed the responses and
recommended one firm to Mayor Earling. Mayor Earling interviewed the firm to discuss the scope of
work. In the meantime, Economic Development Director Stephen Clifton resigned; this contractor was
intended to report to Mr. Clifton who had the knowledge to guide a firm to achieve the goals. With Mr.
Clifton’s absence, Mayor Earling wanted a firm that was familiar with Edmonds and reissued the RFQ to
achieve that goal. Several firms applied and Mayor Earling is awaiting the outcome of the Council’s
discussion.
Speaking on behalf Mayor Earling, Mayor Pro Tem Buckshnis relayed Councilmember Bloom wanted to
postpone this item due to Mayor Earling’s absence but he indicated he said everything he need to say last
week and it is within his authority to hire this person.
Council President Pro Tem Johnson pointed out Strategic Action Plan Item 1.e.2 is related to the
promotion of arts and culture with a ranking of medium high. The strategic objective parallels the work
being dong via this contract, Create an Edmonds arts website and utilize social media including Google
maps, Facebook, and Twitter to promote and attract visitors to an expanded year-round calendar of events
and festivals for performing, literary, culinary, fine, and other arts interests. She pointed out as a result of
last year’s Art Summit, this position was identified to promote arts and culture in the City. With regard to
economic development, she pointed out the correlation between the economic health of the City and the
tourist industry as tourism is one of the economic drivers in the county. For these reasons it makes sense
to support this contract.
Council President Pro Tem Johnson asked whether this was a one-time expense or an ongoing expense.
Ms. Hite answered the decision package was funded as a one-time expense for this year. Oftentimes
initiatives like this require continued follow-up; it was framed as a pilot to see what could be done.
Councilmember Bloom said she still strongly believes in everything she said last week. The RFQ was
changed significantly from the first RFQ. She appreciated that the arts are supported in the new RFQ. Her
primary issue is open government; communication with the public in general was eliminated from the
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new RFQ. She relayed a citizen’s request that the Council utilize the piece of this contract related to
enhancing the engagement of the public on website. Although the new RFQ does not say anything about
communication with the public in general, one bullet states, Review City of Edmonds website and
provide guidelines for enhanced content and messaging on the site. Although that is different than a back-
and-forth communication, Mayor Earling has assured he will bring the consultant’s work to the Council
for review. She wanted to ensure there were enhancements to the website to provide more easily
accessible information and more engagement with the public. She referred to her interest in a blog on the
City’s website to gather information from citizens and provide a way to respond to citizens other than just
via email. She often communicates with citizens via email who have wonderful ideas but that is not
available to the public unless there is a public records request. She wanted a place for that information to
be available to generate discussion.
Councilmember Bloom explained she wanted the public to be aware that the communications specialist
had been changed to focus entirely on the arts, that it has a bowl-centric focus and the Economic
Development Commission (EDC) and the City Council are left out of the loop. When the consultant’s
reports are provided, she wanted to ensure this position also addresses issues on the website to make it
more user-friendly and a back-and-forth exchange to improve communication with the citizenry.
Councilmember Bloom explained initially she planned to present this as budget amendment to eliminate
the funding for the position. Mayor Earling indicated he would fund the position anyway and she
recognized she did not have the support for a budget amendment. Her intent is that the Council be aware
of the issues and be prepared to evaluate the communication consultant’s work. She relayed Mayor
Earling has not said whether he plans to include Councilmembers in the interview committee. The last
committee had Councilmembers, citizens and a representative of the Chamber. She suggested minimally
there be two Councilmembers on the interview committee. She appreciated the Council’s discussion,
commenting it raises the Council awareness of the position. This is a one-time expenditure but the
Council can consider extending the contract at the end of the year.
Mayor Pro Tem Buckshnis said in her view the City Council is included. She referred to the comparison
of RFQ 1 and 2, Item 2 in RFQ 2 states the important of findings ways to improve and enhance access to
current information and communication among various agencies, organizations the City (including City
Council, Mayor, Boards and Commissions, staff) and citizens. RFQ 2 also refers to develop new
messaging avenues to inform the public about ways they can communicate with the City. She summarized
in her view the second RFQ was just written differently, she actually liked the second RFQ better.
Councilmember Bloom pointed out the actual RFQ does not mention City Council until the last paragraph
of the RFQ where it states, In carrying out these tasks the contractor will work directly with the
Economic Development Director, Economic Development Program Coordinator, and the Arts & Culture
Manager. In addition the contractor will be expected to work with representatives of other organizations
including the Chamber of Commerce, Business Improvement District, Downtown Edmonds Merchants
Association (DEMA), Edmonds Center for the Arts, and the Port of Edmonds in order to understand other
marketing strategies in the community. This and other tasks will require the contractor to be on site in
Edmonds on a weekly basis. Councilmember Bloom expressed concern with this paragraph because it
does not include the EDC or the City Council and all the organizations are focused in the bowl except for
the ECA. Councilmember Peterson pointed out the Chamber is not focused in the bowl. Councilmember
Bloom said the Chamber’s membership is bowl-centric.
Councilmember Fraley-Monillas expressed support for moving forward, acknowledging Councilmember
Bloom has brought up some great issues for the Council to be aware of.
9. REPORT ON OUTSIDE BOARD AND COMMITTEE MEETINGS
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Councilmember Peterson reported on the Lake Ballinger Watershed Forum, the Water Resources
Development Act Bill passed U.S. Congress. The Lake Ballinger Forum has been working with the
federal delegation to get local decision-making capabilities especially with the Army Corp of Engineers to
make it easier to move forward on smaller project that will be needed in this watershed such as McAleer
Creek, Lyons Creek, etc. and other areas that affect flooding throughout the watershed. This will have a
positive effect on Edmonds as well as stormwater issues throughout Shoreline and Lake Forest Park.
Councilmember Petso reported the Public Facilities District Board meeting was postponed and will be
held this Thursday. The Historic Preservation Commission’s (HPC) calendar concept is very exciting and
is underway. The HPC is considering a property for addition to the historic registry.
Councilmember Fraley-Monillas reported on Puget Sound Regional Council’s (PSRC) General Assembly
that she and Councilmembers Bloom and Mesaros attended. The biggest message she took from the
meeting was cities need to more aggressively lobby the legislature about issues that affecting cities and
the Puget Sound corridor. Governor Inslee also presented several awards to cities.
Councilmember Mesaros reported the message at the PSRC general assembly was transportation,
transportation, transportation. Transportation is an issue in the Puget Sound region effecting cities in a
variety of ways and the legislature plays an important role in resolving those issues.
Councilmember Mesaros reported Seashore meets on June 6 and the SnoCom Board meets on June 12.
Councilmember Bloom reported public comment at the Tree Board related to trees in the right-of-way
near homes and problems they cause such as lifting driveways and possible dangers as well as the
property owner’s versus the City’s responsibility and authority with regard to those trees. The Tree Board
has been working on code related to trees in the right-of-way.
Councilmember Bloom reported the April 28 Port of Edmonds meeting included a report from Jan
Conner, the property manager, that a potential tenant looked at their restaurant space but decided to locate
at Salish Crossing at a higher rate due to that space’s close proximity to a future art gallery and other
activities. The May 12 Port meeting included discussion regarding the public launch, redoing the festoon
tracking system, Hart Crowser tenant improvements, and the HVAC system in building 1, and approval
of a contract to redesign the Port’s website. Commissioner Gouge stated the Port’s representative to the
EDC is no longer a voting member and he questioned the value of the Port spending $100 per meeting to
send a representative to each of the meetings. He did not expect any significant benefits to the downtown
waterfront area. Commissioner Orvis concurred and suggested Commissioners discuss the issue with
Commissioner Faires who is the current representative to the EDC. Councilmember Bloom reported she
did not hear the outcome of that discussion as she was unable to attend the Port’s next meeting on
Tuesday, June 3.
Council President Pro Tem Johnson applauded the work of the Arts Commission; they are involved in a
number of interesting projects. One of the projects will be launched on the 3rd Thursday in June, a historic
walk utilizing 13 bronze plaques installed in a loop around the 4th Avenue Arts Corridor and downtown.
There will be a ribbon cutting ceremony in future.
Mayor Pro Tem Buckshnis reported Snohomish County Tomorrow approved their annual budget and
work plan. There were presentations from the Sustainable Land Strategy regarding agriculture, flood
plains and tribes; Everett’s Comprehensive Plan update and their aggressive GMA targets; and PSRC
grants. She recognized Mukilteo who has received $12 million from a variety sources to fully fund their
ferry terminal.
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Mayor Pro Tem Buckshnis reported Woodway joined WRIA 8. WRIA 8 approved their work plan and
budget and the Cooperative Watershed Management funding project grant recommendations.
10. MAYOR'S COMMENTS
Mayor Pro Tem Buckshnis announced the City’s Strategic Action Plan received the Merit Award in the
Governor’s 2014 Smart Communities Aware Program.
11. COUNCIL COMMENTS
Council President Pro Tem Johnson thanked everyone who attended the Rotary Waterfront Festival with
special thanks to the Boy Scouts for their help with recycling and the Waste Warrior for their help with
food cycling. SeaJazz also performed at the Waterfront Festival.
Councilmember Mesaros reported he met with Parks & Recreation Director Carrie Hite to begin the
process of establishing an organizing committee for a potential parks foundation. They brainstormed
names of people who could serve on the committee, plans for forming such an organization, etc. He
encouraged the Council to forward him or Ms. Hite the names of anyone they thought would be interested
in serving on the committee.
Councilmember Mesaros reported the Edmonds-Woodway Jazz Band will be playing at Jazz Alley on
June 9.
Councilmember Fraley-Monillas recognized the Beach Rangers who conducted beach walks for families
and children on the beach during low tides on Friday and Saturday.
12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
14. ADJOURN
With no further business, the Council meeting was adjourned at 8:10 p.m.
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AM-6912 4. B.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:Consent
Submitted By:Carrie Hite
Department:Parks and Recreation
Committee: Type: Action
Information
Subject Title
Adoption of Police Collective Bargaining Agreement for 2014-2017
Recommendation
Council approve the CBA for 2014-2017, and authorize the Mayor to sign this collective bargaining agreement
Previous Council Action
In executive sessions only
Narrative
After 8 months of negotiations, the City and Police union have reached an agreement for a 3 year contract, Jan 1, 2014 -
December 31, 2016.
Attachments
Police CBA Redline
Police CBA clean version
Form Review
Inbox Reviewed By Date
City Clerk Scott Passey 06/05/2014 11:08 AM
Mayor Dave Earling 06/05/2014 12:48 PM
Finalize for Agenda Scott Passey 06/05/2014 02:00 PM
Form Started By: Carrie Hite Started On: 06/05/2014 09:09 AM
Final Approval Date: 06/05/2014
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AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
JANUARY 1, 20124 THROUGH DECEMBER 31, 20136
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TABLE OF CONTENTS
ARTICLE I RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION- PAGE 3
ARTICLE II GENDER - PAGE 4
ARTICLE III ASSOCIATION RIGHTS- PAGE 4
ARTICLE IV HOURS OF WORK, OVERTIME AND CALLBACK- PAGE 5
ARTICLE V PROBATIONARY PERIODS, SENIORITY- PAGE 108
ARTICLE VI WAGES - PAGE 10 (also see Appendix “A”) 9
ARTICLE VII HOLIDAYS - PAGE 119
ARTICLE VIII VACATIONS - PAGE 120
ARTICLE IX LEAVES - PAGE 113
ARTICLE X INSURANCE - PAGE 164
ARTICLE XI UNIFORMS AND EQUIPMENT - PAGE 186
ARTICLE XII MISCELLANEOUS - PAGE 2018
ARTICLE XIII NO STRIKE PROVISION - PAGE 2219
ARTICLE XIV DISCHARGE OR SUSPENSION - PAGE 2219
ARTICLE XV GRIEVANCE PROCEDURE - PAGE 2319
ARTICLE XVI SAVINGS CLAUSE- PAGE 251
ARTICLE XVII DURATION - PAGE 251
ARTICLE XVIII ENTIRE AGREEMENT- PAGE 252
ARTICLE XIX PROBATIONARY PERIODS - PAGE 22
APPENDIX “A” - PAGE 273
APPENDIX “B” - PAGE 3429
APPENDIX “B-1” - PAGE 4136
APPENDIX “C” - PAGE 4237
APPENDIX “D” - PAGE 450
APPENDIX “E” –PAGE 47
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etc. when complete with whole contract
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AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
JANUARY 1, 20142 THROUGH DECEMBER 31, 20163
(Representing the Law Enforcement Commissioned Employees)
THIS AGREEMENT is by and between the CITY OF EDMONDS, WASHINGTON, hereinafter
referred to as the Employer, and the EDMONDS POLICE OFFICERS’ ASSOCIATION, hereinafter
referred to as the Association.
ARTICLE I. RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION
1.1 Recognition – The Employer recognizes the Association as the sole collective bargaining
representative for all fully commissioned law enforcement officers of the City of Edmonds,
Washington Police Department excluding the Chief of Police, Assistant Police Chiefs, Secretary
to the Chief of Police, Supervisors, confidential employees and all other employees of the
Employer.
1.2 Association Membership – It shall be a condition of employment that all Employees of the
Employer covered by this Agreement who are members of the Association in good standing on
the effective date of this Agreement shall remain members in good standing or pay an agency fee
and those who are not members on the effective date of this Agreement shall, on the thirty-first
(31st) day following the effective date of this Agreement, become and remain members in good
standing in the Association or pay an agency fee. It shall also be a condition of employment that
all Employees covered by this Agreement hired on or after its effective date shall, on the thirty-
first (31st) day following the beginning of such employment, become and remain members in
good standing in the Association or pay an agency fee.
1.2.1 In accordance with RCW 41.56.122 Employees covered by this Agreement who for bona
fide religious tenets or teachings of a church or religious body are forbidden from joining a
Union/Association shall contribute an amount equivalent to regular Union/Association dues to a
non-religious charity or to another charitable organization mutually agreed upon by the affected
Employee and the Association to which such Employee would otherwise pay the regular
monthly dues. If the Employee and Association are unable to agree, the Public Employment
Relations Commission (PERC) shall designate the charity. The Employee shall furnish written
proof to the Association and the Employer that such payment has been made.
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1.2.2 Temporary Employees shall work under the terms of this Agreement, but shall be required
to pay an Association service fee equivalent to regular monthly dues for an Entry Level Officer.
1.3 Payroll Deduct – The Employer shall deduct from the pay of all Employees covered by this
Agreement the dues of the Association and shall remit to said Association all such deductions
monthly, except that all deductions for the above items must be uniform and regular to
accommodate the monthly machine processed payroll. Where laws require written authorization
by the Employee, the same shall be furnished in the form required. No deduction shall be made
which is prohibited by applicable law. The Association shall indemnify, defend and hold the
Employer harmless against any claims made and against any suit instituted against the Employer
on account of any check-off of dues for the Association. The Association shall refund to the
Employer any amounts paid to it in error on account of the check-off provision upon presentation
of proper evidence thereof.
ARTICLE II. GENDER
2.1 Wherever the words Employee or Employees are used in this Agreement, they are intended and
shall be construed so as to apply equally to either gender.
ARTICLE III. ASSOCIATION RIGHTS
3.1 Association Officials Time-Off – An Association Official who is an Employee in the
Bargaining Unit (Association Board Officer, Negotiation Team Member and/or Shop Steward as
appropriate to the specific activity) shall be granted a reasonable amount of release time if on
duty while actually conducting contract negotiations, contract administration or discipline
representation with the Employer on behalf of the Employees in the Bargaining Unit or actually
engaged in preparatory meetings for said activities with the Employee. This does not include
research and other preparation activities not specifically enumerated and provided:
o They notify the Employer at least forty-eight (48) hours prior to the time-off,
o The Employer is able to properly staff the Employee’s job duties during the time- off,
o And the wage cost to the Employer is no greater than the cost that would have been
incurred had the Association Official not taken time-off.
When Association activities, as enumerated above, must be scheduled during an Association
Official’s off duty hours, adjustments shall be made to the Official’s regular schedule on an hour
for hour (straight time) basis.
Additionally, the Employer shall allow up to an aggregate of nine (9) work days per year of
aggregate leave to allow one (1) delegate from the Edmonds Police Association (EPOA) to
attend each meeting of the Washington State Council of Police (WACOPS) provided that time
spent in such endeavors shall not be considered compensable time within the meaning of the
FLSA and; provided that such delegates pay all of their own expenses in attending the above
meetings.
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3.2 Association Investigation and Visitation Privileges – The Labor Representative of the
Association, with the permission of the Department Head or designee, may visit the work
location of Employees at any reasonable time and location for the purpose of investigating
Grievances. Such Representative shall limit activities during such investigations to matters
relating to this Agreement; provided however, the Labor Representative shall not interfere with
the operation or normal routine of any department.
3.3 Bulletin Boards – The Employer shall provide suitable space for a bulletin board to be used
exclusively by the Association.
3.4 Use of Equipment – Bargaining Unit Officials may make occasional but limited use of City
owned/operated communication resources (telephone, facsimile, voice mail, electronic mail,
copier, computer) for communications; specifically, incidental or minimal use is permitted.
Incidental or minimal use is that which is both brief in duration and accumulation and does not
interfere with or impact the conduct of official City business due to volume, frequency or
impedes Employee’s performance of their official duties. In no event will the Association use the
City communications resources for internal Association business beyond that permitted for
minimal use or for any political use.
The Association will supply one (1) box/case of paper of a similar type and quality as used by
the City on an annual basis to the City.
ARTICLE IV. HOURS OF WORK, OVERTIME AND CALLBACK
4.1 The workweek shall be comprised of three (3) or more consecutive days ON duty and two (2) or
more consecutive days OFF duty. The sum total of time worked shall not exceed forty (40) hours
per week based on an annual average. Officers assigned to patrol shall continue with the existing
four-ten and one-half (4-10.5) hour day schedule. Commencing January 1, 2006 Officers
assigned to patrol will work a four (4) days ON and four (4) days OFF (4/4), twelve (12) hour
schedule. Specific shift configurations (to include shift hours and days on/days off rotation) shall
be as agreed between the Employer and the Association. FLSA 7(k) work period is mutually
agreed to be twenty eight (28) days except for patrol working twelve (12) hour shifts shall be
twenty four (24) days.
4.1.1 A workday shall normally include the following based on shift hours:
Shifts of 8 hours: One (1) thirty (30) minute meal period
Two (2) fifteen (15) minute rest periods
Shifts of 10 hours: One (1) forty- five (45) minute meal period
Two (2) fifteen (15) minute rest periods
Shifts of 10 hours 30 minutes: One (1) forty five (45) minute meal period
Two (2) fifteen (15) minute rest periods
Shifts of 12 hours: One (1) forty-five (45) minute meal period
Three (3) fifteen (15) minute rest periods
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All Employees shall be subject to immediate call during meal and rest periods for which no
overtime or additional compensation shall be paid. An Employee recalled to work from a meal or
rest period shall be entitled to an additional rest period.
4.1.2 Scheduling of K-9 Officers – K-9 Officers will be scheduled on a forty (40) hour per week
basis utilizing a four (4) day per week, ten (10) hour per day schedule.
4.2 Overtime – Overtime shall be that time worked in excess of the scheduled hours of work which
shall be compensated at the rate of one and one-half (1.5) times the Employee’s regular straight
time hourly rate of pay.
4.2.1 Call Back –The Employee is considered to be on paid status upon being ordered back to
work (i.e. notification of a call out) and off paid status when leaving the police facility or other
Employer designated work site. In the case of pre-scheduled meetings, court appearances and
other scheduled events, paid status commences at the time scheduled for the event and ends
when the event is over but at no time less than the three (3) hour minimum as described later in
this Section.
Employees ordered to report back to duty after going home after their regular shift, or ordered to
report back to work on their day off, including time required to be spent in court, either as a
witness or in assistance on another officer’s case, or in attendance at department meetings shall
be guaranteed three (3) hours at the rate of one and one-half (1.5) times the Employee’s regular
straight time hourly rate of pay. In the event an Employee is not notified by 12:00 noon forty
eight (48) hours prior to a scheduled or subpoenaed Court appearance on a regularly scheduled
day off that such an appearance is not necessary, the Employee shall receive be guaranteed two
and one-half (2.5) hours at the Employee’s regular straight time hourly rate of pay. If the
employee is assigned to graveyard, and the Court appearance is scheduled during their work
week, they will be notified before the end of their shift prior to the Court appearance.
Employees ordered to report back to work on a prescheduled day off (Kelly day, compensatory
time, holiday time, or vacation day) shall be provided additional compensation of straight time
compensatory time or straight time overtime equivalent to 50% of the hours worked on that day.
As an example, an employee has a prescheduled 12 hour vacation day and gets called in to work.
The employee works 6 hours. The employee would utilize 6 hours vacation time on that day, and
would be paid 6 hours regular time, plus would receive an additional 3 hours straight time comp
time or straight time paid time for being called in.
4.2.2 All approved overtime shall be compensated in increments of fifteen (15) minutes with the
major portion of fifteen (15) minutes being paid as fifteen (15) minutes.
4.2.3 However, if an employee is on vacation, and regardless of the shift needing to be
covered, and absent being called back to duty involuntarily, no overtime shall be earned. If an
employee choses to voluntarily cover a shift during previously scheduled vacation, those hours
worked will be credited back to that employee’s vacation hour bank. Should the employee
voluntarily work an overtime shift that falls on what would be a regularly scheduled day off,
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even if in-between scheduled vacation days, then the employee will be compensated in
accordance with section 4.2.
4.3 Shift Bid - The The policy of bidding for shift assignments on a seniority basis by rank shall
be recognized, provided seniority may be disregarded for good cause by the Employer.
Shift bids for the following year open on or about September 1 and close on or about October 1
and shall be open for thirty (30) days.
Sergeants and Corporals will bid for 0600-1800 and 1800-0600 shift hours. Officers will bid for
0600-1800 and 1800-0600 shift hours. In addition, officers may also bid for 0700-1900 and
1900-0700, with two officer slots from each of the four (4) patrol squads being dedicated to these
hours. The implementation of the 0700-1900 and 1900-0700 shifts will be for an initial trial
period of six (6) months, beginning September 1, 2014, after which the City or the Association
can elect to discontinue the shift, or with mutual agreement, further modify the shift for an
additional six (6) month trial period. If neither party does so, the shift will become permanent.
Employees shall be notified of the result of the bid on or about October 15.
For the purpose of this Section “on or about” shall mean not to exceed three (3) days.
Bid results may be subject to change due to events such as promotion, specialty assignment
rotation, resignation or other good cause.
Sergeants and Corporals will bid for 0600-1800 and 1800-0600 shift hours. Officers will bid for
0600-1800 and 1800-0600 shift hours. In addition, officers may also bid for 0700-1900 and
1900-0700, with two officer slots from each of the four (4) patrol squads being dedicated to
these hours. The implementation of the 0700-1900 and 1900-0700 shifts will be for an initial trial
period of six (6) months, after which the City or the Association can elect to discontinue the
shift, or with mutual agreement, further modify the shift for an additional six (6) month trial
period. If neither party does so, the shift will become permanent.
Any Employer initiated change to an Employee’s previously assigned bid shift will require
fourteen (14) day prior notification to the Employee. Any change to an Employee’s previously
assigned bid shift with less than fourteen-day (14) days notice will result in the Employee
receiving compensation at the rate of one and one-half (1.5) times the Employee’s regular
straight time hourly rate of pay from the date of the change through the fourteenth (14th) day.
The fourteen (14) day notification and the one and one half (1.5) times regular straight time
hourly rate of pay requirement may be waived by the Association on behalf of the Employee.
The fourteen (14) day notification request will not apply in the case of a bonafide emergency or
other good cause.
4.3.1 There will normally be only one Corporal assigned per patrol shift, and shift bidding will
be by seniority. If, however, there are more Corporals assigned to the Patrol Division than there
are shifts, the “extra” Corporal shall bid for shift based on seniority.
4.4 Training
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4.4.1 Required Training – Required training done on a regular duty day shall be done on a
basis of shift adjustment whenever possible. Off-duty required training shall be paid with
compensatory time-off at the time and one-half (1.5) rate, subject to Article IV.
4.4.12 Non-Required Training – Shall be allowed at the sole discretion of the Employer. Any
time accrued in furtherance of non-required training shall be paid at the straight-time
hourly rate of pay, but with the concurrence of both the Employer and Employee, it may
be accrued at the hourly rate with compensatory time-off on an hour-for-hour basis,
subject to Article IV.
4.4.23 Training While On-Duty - If scheduled training occurs while on duty and consists of
eight (8) hours or more; the hours of training shall constitute an entire workday,
regardless of the Employee’s hours of duty.
WWhile attending training on duty and the hours of instruction are less than eight (8) hours due
to circumstances such as the instructor releasing the class early from training, the
Employee has the option of returning to work or using leave time of their choice to fulfill
their training obligations.
Scenarios:
Employee attends training that is scheduled for eight (8) hours or more. The training ends early,
afterpossibly in seven (7) hours. HThe Employee must use “leave time” of their choice to
complete an eight (8) hour period.
An Employee attends training that is scheduled for less than eight (8) hours. The Employee shall
return to duty to complete their obligation to their obligated shift hours of duty.
4.44.5 The utilization of any compensatory time accrued shall be at the Employee’s option; provided,
however, that the scheduling of holiday time accrued pursuant to Article VII and the
compensatory time off under this Article shall create no undue hardship to the Employer nor
shall it interfere with previously scheduled vacations An undue hardship is defined as the City
being required to pay more than one employee overtime to allow for time off to be granted and
still maintain minimum staffing levels.
.
4.4.14.5.1 Requests to schedule compensatory or holiday time shall be made not less than
fourteen (14) days in advance of the requested date, provided, however, that compensatory time
may be scheduled with less than fourteen-day (14) days notice only when the request would not
require the Employer to call another Employee to work in order to meet minimum staffing
requirements, provided further that an Employee requesting compensatory time with less than
fourteen-day (14) days notice shall be allowed the time off if the Employee arranges for a
volunteer replacement. Whether the substitute Employee works at the request of the Employer or
at the request of another Employee, overtime will be paid. Accumulation of compensatory time
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shall be limited to a maximum accrual of sixty fiveeighty (6580) hours at any one time. Any
hours accrued in excess of the maximum shall be paid to the Employee at the next regularly
scheduled pay period.
4.4.24.5.2 Probationary employees may accrue compensatory time pursuant to terms of this
agreement, provided however such accrued compensatory time may only be utilized when the
employee is no longer in probationary status
4.4.3 4.5.3
For the purposes of this Section only, The following formula willshall address “minimum
staffing” as it relates for to Employees’ to be able ability to be approved for time off.
For the purposes of this Section only, the following formula will address “minimum staffing”
as it relates for Employees to be able to be approved for time off. Staffing minimums may be
increased during Special events (I.e. July 4th, Taste of Edmonds etc.), when the Employer
specifies at least fourteen (14) days in advance.
Between 0600 and 1800 hours a Supervisor plus three (3) Officers (total of four-4) not
including Officers/Employees assigned to Specialty Units with the exception of K-9
Between 1800 and 0600 hours, a Supervisor plus four (4) Officers (total of five-5) not
including Officers/Employees assigned to Specialty Units with the exception of K-9.
(MOU 3-1-06)
In an effort for consistency the following wouldshall apply for implementing time off requests:
o Employees wouldshall contact their shift Supervisor if available. In the event that their
shift Supervisor is not available then the Employee would contact the “on-duty” shift
Supervisor.
o On-duty Supervisor wouldill check the payroll sheet and determine if staffing
minimums allow for the time off request to be approved.
o If approved, the on-duty Supervisor shall document the time off request on the Payroll
sheet and Turn-over sheet.
o In addition, the on-duty Supervisor wouldshall send an e-mail to “all” Sergeants and
Corporals to provide for proper communication of the staffing change.
It will be the responsibility of the Employee to provide as much notification as possible.
Requests submitted less than eight (8) hours prior to the start of a shift, may be denied by a
Supervisor.
While actually at work an Employee will be granted requested time off during that shift if
minimum staffing levels are met as described above and there are no critical incidents that would
require additional staffing at that time.
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Staffing minimums will may shall be increased during Special events (i.e. July 4th, Taste of
Edmonds, etc.), when the Employer specifies at least fourteen (14) days in advance. July 4th and
the Taste of Edmonds by one (1) officer, and without requiring any overtime coverage to meet
those minimums.
4.56 In order to emulate an average of 2080 hours worked on an annual basis, Employee’s assigned to
any given number of shift hour patrol schedules, will receive the appropriate number of “Kelly”
days per year. It is the understanding of the parties that the contract work schedules are FLSA
compliant. The term “Kelly” days or time is used for convenience and is not an indication that
adjustments are required within the work period to avoid FLSA overtime thresholds. “Kelly”
days will be accrued in a bank of hours.
o Shifts of 10 hours 30 minutes (10.5) hours in duration receive two (2) “Kelly” days
totaling a bank of twenty (20) hours.
o Effective January 1, 2006, sShifts of twelve (12) hour duration receive twelve (12)
“Kelly” days totaling a bank of one hundred forty four (144) hours in athe bank.
a) Forty eight (48) hours per trimester will be credited to the bank.
b) On a pro rata basis this will equate to twelve (12) hours per month.
c) Employees shall use thirty six (36) hours per trimester or shall be subject to
forfeit those hours not used.
d) Twelve (12) hours may be carried over each trimester.
e) Up to thirty six (36) hours may be cashed out annually.
On or before December 1st of each calendar year (effective in year 2006), all unused and
unscheduled “Kelly” hours, up to and including thirty six (36) hours shall be repurchased by the
Employer at the Employee’s regular straight time hourly rate of pay. This repurchase will be in
the form of a separate check, and separate from the Holiday repurchase, and not direct deposit.
Employees are responsible for monitoring their “Kelly” hour balances and planning use of
“Kelly” hours to avoid “use it or lose it” scenarios. Any hours in excess of thirty six (36)
shall be scheduled by the Employee prior to October 31st of each calendar year.
ARTICLE V. PROBATIONARY PERIODS, SENIORITY
5.1 Probationary periods upon initial appointment shall not exceed one (1) year beyond graduation
from the Basic Law Enforcement Academy except as provided in Section 10.5 of the Civil
Service Rules and Regulations. Probationary periods for lLateral hHires and those receiving
Promotions shall not exceed one (1) year except as provided in Section 10.5 of the Civil Service
Commission Rules and Regulations. Any probationary period shall be extended automatically for
the number of work days equal to the number of work days an Employee was absent in excess of
ten (10) work days during the probationary period. In the event that the Employer requests the
Civil Service Commission to extend an Employee’s probation period, the Association will
receive a copy of the notification provided to the Employee of said action.
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5.5.12 “Seniority” as used in this Agreement shall accrue from an Employee’s seniority date which
shall be the Employee’s first date of eligibility with the fully commissioned law enforcement
employees bargaining unit, provided that Employees who return from layoff or period of
disability, as provided in the Civil Service Rules and Regulations, shall retain the seniority held
prior to the layoff or period of disability. In the event of promotion out of the bargaining unit, or
demotion or reversion back into the bargaining unit, the employee will retain their original
seniority held prior to leaving the bargaining unit.
5.12.1 In the event an Employee returns following a break in service, the Employee shall retain
the seniority the Employee had accrued prior to the break in service. A break in service occurs
when an Employee’s employment relationship ends. No seniority shall accrue while an
individual is on a reemployment Civil Service list. Seniority includes time spent in any leave
status, including leaves without pay.
5.12.2 “Seniority by rank” as used in this Agreement shall accrue from the effective date of
promotion to the Employee’s current rank.
5.23 The Employer shall provide the Association with a list of all current Employees of the
Bargaining Unit with their respective seniority dates on July 1st of each year and shall post a copy
of same on the Association bulletin board.
5.34 Preference in vacation scheduling and extra days off shall be administered in accordance with
seniority as provided in Section 8.2 below.
5.45 An Employee shall lose all seniority in the event of discharge or voluntary termination.
ARTICLE VI. WAGES
6.1 The classification of work and the corresponding rates of pay covered by this Agreement shall be
as set forth in APPENDIX “A” which by this reference shall be incorporated herein as if set
forth in full.
ARTICLE VII. HOLIDAYS
7.1 The following days shall be consideredrecognized holidays:
New Year’s Day January 1
Martin Luther King Day Third Monday of January
Washington’s Birthday Third Monday of February
Memorial Day Last Monday of May
Independence Day July 4
Labor Day First Monday of September
Veteran’s Day November 11
Thanksgiving Day Fourth Thursday of November
Friday following Thanksgiving Day
Christmas Eve December 24
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Christmas Day December 25
7.1.1 All Employees shall be paid for all such holidays regardless upon which day in the week
the holiday shall fall. Each day consists of ten (10) hours. This pay shall be in the form of a
holiday bank equal to one hundred and ten (110) hours. If any work is performed by such
Employee on such holiday, additional compensation at the overtime rate shall be paid, in
addition to the day off at a later date. If overtime is worked on a holiday, straight time comp time
equivalent to the number of overtime hours worked will also be given in addition to applicable
overtime. No Employee shall be called to work on such a holiday for less than a minimum call-
out time and rate. Employees scheduled to work Monday through Friday 8 hour days, Monday
through Thursday 10 hour days, or Tuesday through Friday 10 hour days shall observe holidays
which fall upon a Saturday on the proceeding scheduled Friday workday and any holidays which
fall upon a Sunday on the following scheduled Monday workday. If a holiday occurs during an
Employee’s vacation, the Employee shall receive the holiday on a later mutually scheduled date.
7.2 Holidays shall be scheduled in accordance with the provisions of Section 4.45.1.
7.3 On or before December 1st of each calendar year (effective in year 2006), all unused and
unscheduled “Holiday” hours, up to and including eighty eight (88) hours shall be repurchased
by the Employer at the Employee’s regular straight time hourly rate of pay. This repurchase will
be in the form of a separate check, ( separate from the Kelly hours repurchase and not direct
deposit). Employees are responsible for monitoring their “Holiday” hour balances and
planning use of “Holiday” hours to avoid “use it or lose it” scenarios. Any hours in excess
of eighty eight (88) shall be scheduled by the Employee prior to October 31st of each
calendar year. Any scheduled but remaining unused holiday hours still in the employee’s bank
on December 31 of each year shall be forfeited without any additional compensation. However,
if the employer requires an employee to cancel a prescheduled holiday off during November or
December, upon written approval of the Division’s Assistant Chief, the holiday may be carried
over to be used within 60 days of the new calendar year.
ARTICLE VIII. VACATIONS
8.1 All regular full-time Employees shall receive vacation with full pay annually in accordance with
the following:
YEARS OF EMPLOYMENT HOURS OF VACATION
After First 6 months 48 hours
Second 6 months 40 hours additional
2 through 4 years 96 hours
5 through 10 years 136 hours
11 through 19 15 years 176 hours
16 through 19 years 188 hours
20 through 24 years 200 hours
25 years and thereafter 216 hours
Note: All accrual days are based on an eight (8) hour day.
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8.2 In order to make provisions for timely vacation schedules, all Employees shall bid for vacations.
Preference in bidding for vacation scheduling and extra days off shall be administered in
accordance with seniority, as defined in Section 5.12.
Employees who request a position transfer may be subject to losing their previously bid for
vacationtime.
Vacation bidding for the January through December shall open on or about October 15 and close
on November 15 and shall be open for thirty (30) days.
Notification will be provided on or about December 1.
Additionally, a “mini-bid” shall be held during the first two (2) weeks of each trimester, as per
past practice. For the remainder of each work period, scheduling shall be first come first served.
For the purpose of this Section, “on or about” shall mean not to exceed three (3) days.
Vacation requests made following the annual vacation bid approval will be on a first come first
served basis for the remainder of the bid year.
Vacation bidding after December 1 will be on a first come first server basis for the remainder of
the year.
8.3 Should an Employee terminate employment, having completed no less than six (6) months
employment, the Employee shall receive pro rata vacation pay.
8.4 The maximum vacation leave carry-over from one calendar year to the next shall be limited to
two (2) years’ worth of accumulated leave at the Employee’s current accrual rate. An Employee
who has reached the maximum accrual level may continue to accrue vacation until December
31st, at which time any vacation accrued in addition to the maximum carry-over will be forfeited,
provided that the maximum accrual subject to cash-out upon separation shall be four hundred
and thirty two (432) hours, provided further that this limitation shall not apply when the
separation is caused by unanticipated events such as death, disability, illness, involuntary
discharge or similar circumstances. Employees are responsible for monitoring their vacation
balances and planning vacation to avoid “use it or lose it” scenarios. Where the Employee has
failed to appropriately manage their vacation balances, the Employer need not incur overtime to
avoid forfeiture.
8.5 In the event scheduling in Superior Court necessitates the appearance of an Employee during the
Employee’s previously scheduled vacation time that Employee shall be offered the opportunity
of rescheduling vacation at a time mutually convenient to the Employee and the Employer as
determined by the Chief of Police. Once vacation has been approved and the affected Employee
has incurred non-refundable or unusable expenses in planning for the same, the Employee shall
be reimbursed by the City for those expenses. Upon request, the Employee shall assign any
tickets or other benefits to the City for which reimbursement is made. Any Employee called back
to duty for any reason once the vacation has begun shall be reimbursed for round trip
transportation costs involved in returning for duty. Reimbursement for travel shall be made on
the same basis as the original mode of transportation. If applicable, mileage shall be paid at the
approved IRS rate. For the purposes of this Section “vacation” shall include leave of absence,
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bereavement leave or compensatory time off, including regularly scheduled days off,
immediately preceding or following any of the aforementioned time off.
ARTICLE IX. LEAVES
9.1 Sick Leave – All LEOFF II Employees shall receive sick leave accruals under Section 9.1.6,
including a one thousand (1,000) hour maximum accrual, accrued at the rate of eightnine (9)
(8) hours per month. Effective May 1, 2005 Employees accrual rate will increase to nine (9)
hours per month. Sick leave accrued but not taken from one (1) hour to four hundred (400)
hours shall be converted to pay at the Employee’s regular rate of pay in effect at the date of
termination and on the basis of the following schedule:
With two (2) week notice - Honorable voluntary quit - 25% of hours accrued.
Termination by City layoff - 25% of hours accrued.
Termination for Retirement - 50% of hours accrued.
Sick leave accrued but not taken from four hundred one (401) hours to eight hundred (800)
hours shall be converted to pay, upon honorable termination of any nature, for fifty percent
(50%) of hours accrued at the Employee’s regular rate of pay in effect at the date of termination.
At the Employee’s option, sick leave accrued but not taken from four hundred one (401) hours
to eight hundred (800) hours may be converted to vacation time, on the basis of one (1) hour for
every two (2) hours accrued or fifty percent (50%), to be used prior to the Employee’s
termination date. Hours accrued from eight hundred one (801) hours to one thousand (1,000)
hours are not eligible for compensation or conversion.
After the employee exceeds 900 hours they have the ability to convert the hours (back to a
minimum of 900 hours) at a ratio of one (1) hour for every two (2) hours accrued or fifty percent
(50%). The maximum sick hours an employee can sell back is 48 hours, which will convert to 24
hours of vacation. The reversionconversion will occur at the second paycheck in January. The
converted hours will be added to the employee’s vacation bank. For example an employee at
1000 hours could sell back 48 hours and place 24 hours into their vacation bank.
Employees who terminate based on a disability may elect to either receive one hundred percent
(100%) of the unused sick leave balance or remain in a paidy status until the sick leave is
exhausted.
For the purposes of this section 9.1, retirement, in addition to it’sits usual meaning, shall include
those employees with twenty (20) or more years’ service credit within the LEOFF II system who
choose to end employment with the City on a voluntary, honorable basis, even though the
Employee has not yet attained regular retirement age, as defined by LEOFF.
9.1.1 Accrued sick leave may be used only for:
(a) The Employee’s own illness, injury or disability (including disability due to
pregnancy or childbirth);
(b) The need to care for a child under eighteen (18) years of age (or an adult child
incapable of self careself-care) with a health condition requiring treatment or supervision;
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(c) The need to care for the Employee’s spouse or domestic partner, parent, parent in-law
or grandparent with a serious health condition or emergency condition;
(d) Medical or dental appointments for the Employee or a dependent child,; provided that
unless otherwise approved, Employees must use a minimum of one (1) hour of sick leave
for any such appointments and further provided that Employees must make reasonable
efforts to schedule such appointments at times when they will not interfere with
scheduled work days and;
(e) Other circumstances if authorized by the Chief of Police.
At their election, Employees may use other accrued paid leave in place of or in addition
to sick leave for any of the purposes described above.
9.1.2 Item (e) shall be subject to prior approval of the Chief of Police and shall be granted for
the period of time required to meet the emergent situation considering all the
circumstances such as distances involved, degree or kinship, etc.
9.1.3 The certificate of a doctor and/or written report concerning the need for the sick leave
may be required by the Employer when an Employee is absent for a period in excess of
four (4) days or based upon an individualized suspicion of sick leave abuse and, if so
required, shall be supplied by the Employee in order to qualify for sick leave with pay.
9.1.4 Sick leave may be used for medical, dental, or ocular appointments, when absence during
working hours for this purpose is authorized in advance by the Department
HeadEmployee’s supervisor, provided that the Employee must make a reasonable effort
to schedule such appointments at times which have the least interference with the
workday. In any instance involving use of a fraction of a day’s sick leave, the minimum
charge to the Employee’s sick leave account shall be one (1) hour.
9.1.5 In the event of death of the Employee, payment for all unused sick leave up to eight
hundred (800)one thousand ( 1000 ) hours shall be made to the surviving spouse or
domestic partner or to the employee’s estate if there is no spouse, at the Employee’s
regular straight time hourly rate of pay.
9.1.6 All Employees hired will accrue sick leave at the rate of nine (9) hours per month
commencing with the date of hire. In the event of significant job related injury or illness
to the Employee which is approved as a claim by Washington State Labor and Industries
(L & I), the Employee may at the Employee’s option be placed on sick leave, and accrued
sick leave (or if insufficient sick leave, then other paid leave) shall be utilized. In turn, the
Employee shall sign over all payments received from L & I that relate to time loss from
the Employer. The Employer will provide a sick leave supplement / “buy-back” for the
affected Employee pursuant to RCW Title 41 LEOFF Supplement and pursuant to the
buy-back worksheet incorporated herein as Appendix D.
9.2 Jury Leave – Necessary leave shall be allowed by the Employer to permit any Employee to
report for jury duty or to serve as a member of a jury. The Employee shall receive from the
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Employer as compensation during this leave period regular salary. The Employee shall sign over
to the Employer compensation received from the Courts for jury duty and remain on full paid
status.
9.3 Bereavement Leave – In the event of a death in the “immediate family” of an Employee, the
dDepartment hHead shall upon request grant the Employee bereavement leave with pay. The
maximum number of workdays granted shall be three (3); provided however, in the event of
unusual circumstances or if travel is required to attend a funeral, additional time not to exceed
three (3) days may be granted. Such additional leave shall be deducted from the Employee’s sick
leave account. The term “immediate family” shall include:
o Spouse or domestic partner and children, including step children of the EmEmployee;
o Mother, Father, Brother, Sister of the Employee or spouse;
o Grandparents of the Employee or spouse;
o Grandchildren
9.4 Leaves of Absence – If approved by the Employer, non-probationary (permanent) Employees
may take up to six (6) months leave of absence without pay. Such leaves shall not constitute a
break in service but no benefits shall accrue during the leave of absence. See guidance in section
5.1 regarding Break in Service and Seniority.
9.5 Sick Leave Incentive Bonus – Unless otherwise specified in the labor agreement, Employees
who maintain a good attendance record shall be eligible for the following Sick Leave Incentive
Plan.;
Days of Sick Leave Used during the Year Hours of Vacation Leave Earned
0 24
1 16
2 8
3 or more 0
This Sick Leave Incentive Plan excludes sick leave used for on duty injury involving an
approved L & I claim against the City or leave taken pursuant to
Family Medical Leave Act (FMLA). The hours earned and used will be pro-rated to the nearest
full hour. For the purposes of this section, day is defined as a work day under the Employee’s
present work schedule.
9.6 Light-Duty – In the event a LEOFF II Employee suffers an illness or injury that prevents the
Employee from performing their full range of duties for a period in excess of two (2) weeks,
light-duty shall be assigned as authorized by the treating doctor pursuant to the terms outlined in
Article 9.6.3.
9.6.1 Work Assignments – Light-duty status shall include work assignments within the
Police Department that the Employee is released to perform by the Employee’s treating doctor
until a full release for return to work is authorized.
9.6.2 Rate of Pay/Required Duty – Employees assigned light-duty status shall be paid
at one hundred percent (100%) of their normal rate of pay. Employees shall work a forty
(40) hour workweek schedule as determined by the Employer. Employees may work less
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than 40 hours per week (including partial days) if so ordered by the treating doctor. A
forty (40) hour or less schedule includes changes to benefit calculations such as Kelly Hours.
9.6.3 Requested DutyDuration – A LEOFF II Employee with a favorable prognosis for
return to full duty by the treating doctor will be assigned light-duty for a maximum
period of three hundred thirty six (336) hours unless the Employee is earlier able to
resume a full range of duties. The three hundred thirty six (336) hour period includes
both full days and partial days on a prorated basis when required by the treating doctor.
Such period may be extended upon mutual written agreement of the Employer and the
Association on behalf of the Employee when the medical prognosis of the Employee
being able to return to full Employment within a reasonable period of time is received by
the Employer.
9.6.4 Medical Reinstatement List & Effective Life of List - Names on Civil Service
Commission’s (CSC) Medical Reinstatement List for a class of Employee shall be in
order of separation to be established by the Commission. Names of Employees on the
Medical Reinstatement List shall be carried two (2) years from the Employee’s last date
of employment.
ARTICLE X. INSURANCE
10.1 Coverage – The Employer shall make available to eligible regular full time Employees and their
eligible spouses and dependents, an insurance program that includes medical, dental, vision
insurance and employee assistance plan (EAP) benefit. For the purposes of this article, spouse
also includes “registered domestic partner” as defined under Washington state law. This
insurance program includes the following:
Medical Insurance - Employees may choose between the following medical plans; Association
of Washington Cities (“AWC”) Health First or AWC Group Health Plan. Effective January 1,
2013 the Employee willshall choose between the Medical insurance plans offered by the City of
Edmonds in accordance with the provisions of this Agreement.United Health Care PPO or the
AWC $10 Co-pay Group Health plan.
Dental Insurance - Dental insurance is provided through the AWC Washington Dental Service
Plan F with Option III (Orthodontia).
Vision Insurance - Vision insurance is provided through AWC Vision Service Plan ($10.00
deductible).
EAP Plan - The Employee Assistance Program is provided through AWCUHC.
10.2 The Employer shall pay the costs necessary to provide health, vision, life, dental and disability
insurance plans specified in this agreement for all employees in the bargaining unit. The
selection of a different/new provider shall be at the sole discretion of the Employer, provided that
the benefit levels shall be substantially the same as those benefit levels in effect as of the signing
of this agreement. In the event that the Employer receives notice of the termination of any plan
specified in this agreement, the Employer will promptly notify the Association and the parties
shall commence negotiation regarding replacement coverage and cost.
The parties mutually recognize that the partiesy have less than a complete satisfaction with the
current health plan offerings. They have discussed potential alternative coverage but that work
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has not yet been completed. The Association and its members, despite their dissatisfaction with
the current provider, have a strong interest in ensuring that good coverage remains in effect. To
do this, the parties recognize a mutual interest in surveying other possible plan offerings and they
are unable to complete this process in time for the execution of thise 2014-2016 CBA. So, to
accommodate these interests, the parties agree that the City will continue its efforts to identify
alternative carriers and/or plans. In the event the City locates a carrier and/or plan that can
provide coverage equal to or better than the current level of coverage, the City is allowed to
present that information to the Association and, subject to the explicit requirement that the
alternative plan would be as a whole equal to or better than the current plan, the parties would
reopen the contract in the Fall of 2014 to discuss implementation of the alternative coverage to
begin in 2015. This reopener would only be triggered by the identification and presentation of
such a similar or better plan and no reopener would be triggered in the event the plan were as a
whole of a reduced nature. Furthermore, the scope of the reopener would only be to discuss the
plan specifications, implementation and other related topics; the reopener would in no way
involve the current respective employer/employee premium contributions, which would remain
as identified in this Article for the balance of the CBA.
10.3 The Employer shall pay one hundred percent (100%) of those premiums necessary to maintain
the existing level of hospital and medical care, dental care, orthodontic care, vision care, life and
disability insurance coverage for each Employee. The Employer shall pay ninety percent (90%)
of those premiums necessary to maintain the existing level of hospital, medical care, dental care,
and orthodontic care insurance coverage for each Employee’s Dependents.
10.3.1 The Employer shall pay ninety percent (90%) of those premiums necessary to
maintain the existing level of vision care insurance coverage for each Employee who requires
Dependent coverage.
10.4 Liability – The Employer shall pay one hundred percent (100%) of those premiums necessary to
provide liability insurance for each Employee. The Employer shall provide legal counsel or
reasonable attorney’s fees for representation and defense of lawsuits and to hold Employees
harmless from any expenses connected with the defense, settlement or monetary judgments from
such actions, claims, or proceedings arising out of or incident to acts and/or omissions occurring
while the Employee was acting in good faith in the performance or purported failure of
performance of official duties or employment and provided further that the Employee was not
engaging in criminal or malicious misconduct. A criminal conviction shall be deemed conclusive
but not exclusive proof of criminal misconduct for the purposes of this section. If the City elects
to pay reasonable attorney’s fees hereunder, no claim for such payment may be made by an
Employee prior to the conclusion of a criminal lawsuit.
10.5 If it is permissible under the Employer provided hospital and medical care insurance plan,
Employees shall have the option to divert Dependent coverage applicable to that Employee to the
Employee’s own private health plan.
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ARTICLE XI. UNIFORMS AND EQUIPMENT
11.1 The Employer shall provide the following uniform items to new Employees and replace any of
the following uniform items of any Employee which in the reasonable opinion of the Employer
require replacement, subject to the language of Section 11.3:
Name Tags: 2One metal, requisite number of sewn on cloth name tags depending
on types/numbers of uniforms selected by the employee.
Shirts;: Up to three long sleeve 3and three short sleeve
Shirts; short sleeve 3
Trousers: Up to three 3 pair
o Name Tags: One metal, requisite number of sewn on cloth name tags depending on
types/numbers of uniforms selected by Employee;
o Shirts: Up to three long sleeve and three short sleeve;
o Trousers: Up to three pair;
o Trousers Belt: One 1;
o Jumpsuits: Up to two, with the provisounderstanding that each jumpsuit purchased by the
Employer will be in lieu of the following three items collectively: one short sleeve shirt,
one long sleeve shirt and one pair of trousers;.
o Hat: 1One;
o Baseball Cap: 1One (provided upon employee’s request;)
o Knit Watch Cap: One 1 (provided upon employee’s request;)
o Turtlenecks: One 2 (provided upon employee’s request;)
o Ties: 2One for Employee opting for Employer provided jumpsuit, two for other
Employees;.
o Tie Bar: 1One;
o Buttons: One 3 set;s
o Department Insignia: 2One pair;
o Shoulder Patches: Number dependent upon types/numbers of uniforms selected by
Employee;. 7 pair
o Badges: Two 2 (1 hat, 1 uniformone each for hat and uniform);
o Shoes or boots: One 1 pair;
o Collapsible or Wooden Baton with Holder: One 1 (designated by Employer);
o Gortex Jacket: 1One;
o Gortex Pants: 1One;
Additional items for K-9 oOfficers:
o Jumpsuits- three ( 3);
o Boots 2 pair;
o Cap 1;
o Insulated vest (K-9 only) 1;
Additional items for mMotorcycle oOfficers:
o Helmets- two (2);
o Boots 2 pair consisting of one pair leather boots and one pair all-weather boots;
o Leather Jacket 1;
o Rain Suit (Jacket, pants, boots) 1;
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o Cap 1;
o Breeches 3;
o Insulated Pants 1;
o Scarves (Blue or White) 2;
o Gloves (light and medium weight) 1 pair each;
o Safety Glasses (dark and clear) 1 pair each;
o Jumpsuit 1;
o Ear Plugs 1;
Additional items for Street Crimes oOfficers:
Subdued uniform items consisting of;
o Pants 2 pair
o Shirts 3
o Jacket 1
o Chain badge holder 1
The Employer is responsible for procurement of new jumpsuits. Any jumpsuits previously
purchased by an Employee at the Employee’s expense will be owned by the Employee, not
subject to reimbursement by the Employer. However, an Employee may utilize the City
contracted dry cleaning services for a privately owned jumpsuit.
It is understood, and agreed to by the parties, that each Employee shall maintain a minimum of
one (1) Class A (long sleeve) Uniform as part of his/her issued uniform items.
11.2 The Employer shall provide each “Detective and Administrative assigned Employee” a
clothing allowance in the amount of seven hundred dollars ($700.00) per calendar year. This
amount shall cover the purchase of clothing. Employees who are initially assigned to plain
clothes duty during the year shall be paid the full annual amount at the start of the assignment.
An Employee receiving the full annual amount “up-front” will not be eligible to receive any
further clothing allowance until completion of the first year of assignment. If an employee elects
to leave the assignment within the first year the employee shall repay the clothing allowance on a
pro rata basis at the time of reassignment. Professional/Plain clothes Employees are subject to
the provisions of Section 11.2.1, 11.5 and 11.6 below. All payments will be a separate check or
direct deposit.
11.2.1 In an effort to clarify garments covered by this Section, only items used during
employment will be covered. Dry Cleaning/Laundry Service will be provided based on a weekly
average as follows: e.g.
o Four (4) items Dry Cleaned or,;
o Two (2) items Dry Cleaned and four (4) items Laundered.
11.3 Employees shall be furnished the required weapon, handcuffs, leather goods and other equipment
authorized and required. Employees may choose to furnish their own weapon provided it meets
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the requirements of the Department and the Employer has no responsibility for replacement or
repairs in the event of loss or damage.
11.4 The Employer shall provide contract dry cleaning service at no cost to Employees for the
cleaning care and maintenance of uniform items listed above. Each uniformed Employee shall be
allowed to have two sets of shirts and trousers cleaned per work period. Additional cleaning and
maintenance for uniform items shall be as authorized by the Employer.
11.4.1 Employee’s assigned to plain clothes assignments that receive clothing allowances under
Section 11.2 may have uniforms (not to exceed two sets per work period) cleaned following City
sponsored/assigned details that required the use of a uniform.
11.5 The Employee shall be held accountable for all uniform items and all other equipment so
assigned to the Employee by the Employer. Loss or destruction of items of clothing or protective
devices shall be replaced by the Employer where said loss was incurred as direct result of the
performance of the Employee while on the job, or as the result of an occurrence not due to the
Employee’s wrongful act or willful negligence. Any uniform items or equipment assigned to an
Employee which is lost or mutilated or requires replacement as a direct result of the Employee’s
wrongful act or willful negligence shall be replaced at the Employee’s expense from a supplier
designated by the Employer.
11.6 All uniform items and equipment issued by the Employer to each Employee shall be the property
of the Employer.
11.7 No clothing allowance that remains in effect shall accrue during any period in excess of thirty
(30) days in which the Employee is on approved disability, and if previously paid it shall be
refunded by the Employee through payroll deduction on a pro rata basis.
ARTICLE XII. MISCELLANEOUS
12.1 Driver’s License Checks – While operating City of Edmonds vehicles, all Employees must
have a valid Washington State Driver’s License in their possession at all times. This is required
for compliance with state law and is also required by the City’s insurance carrier. No less
frequently than on an annual basis, the City will enter the Employee’s Washington State Driver’s
License number into the publicly accessed Washington State Department of Licensing webpage
to check driver license status.
12.1.1: Employees who operate City of Edmonds vehicles shall immediately notify their
respective Assistant Chief through proper chain of command any time the employee’s drivers
license for any reason becomes suspended, revoked or is in any way not valid or current.
Employees shall not resume operation of any City vehicle until a valid, current drivers license is
presented to their respective Assistant Chief.
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12.1 Required Training – Required training done on a regular duty day shall be done on a basis of shift
adjustment whenever possible. Off-duty required training shall be paid with compensatory time-
off at the time and one-half (1.5) rate, subject to Article IV.
12.1.1 Non-Required Training – Shall be allowed at the sole discretion of the Employer. Any time
accrued in furtherance of non-required training shall be paid at the straight-time hourly rate of
pay, but with the concurrence of both the Employer and Employee, it may be accrued at the
hourly rate with compensatory time-off on an hour-for-hour basis, subject to Article IV.
12.1.2 Training While On-Duty - If scheduled training occurs while on duty and consists of eight (8)
hours or more; the hours of training shall constitute an entire workday, regardless of the
Employee’s hours of duty.
While attending training on duty and the hours of instruction are less than eight (8) hours due to
circumstances such as the instructor releasing the class early from training, the Employee has the
option of returning to work or using leave time of their choice to fulfill their training obligations.
Scenarios:
o Employee attends training that is scheduled for eight (8) hours or more. The training ends early,
possibly in seven (7) hours. He Employee must use “leave time” of their choice to complete an
eight (8) hour period.
o An Employee attends training that is scheduled for less than eight (8) hours. The Employee shall
return to duty to complete their obligation to their obligated shift hours of duty.
12.2 Auto Vehicle Locator (AVL): - When the Edmonds Police Department begins using Auto
Vehicle Locator ( AVL) technology in its vehicles which are operated by Edmonds Police
Department membersemployees, the City agrees that it will not review and use AVL data with
the intent of generating any complaints or internal investigations against an Edmonds Police
Department memberemployee. AVL data may be used as corroborating evidence to prove or
disprove allegations of misconduct made against an Edmonds Police Department
memberemployee. The City shall not rely solely on AVL data to sustain any allegation.
Corroborating evidence is evidence which strengthens, adds to or confirms already existing
evidence. AVL data shall not be used to monitor or evaluate an Edmonds Police Department
employee’smember’s performance without precipitating cause. AVL data will be used to
enhance officer safety and efficiency and is not intended to replace effective first-level
supervisory practices, including knowledge of subordinates’ activities on shift. AVL data shall
not be used solely as a personnel management tool.is not intended to replace effective first-level
supervisory practices, including knowledge of subordinates’ activities on shift.
12.2.1: In the case of Edmonds Police Department membersemployees having assigned take
home vehicles, the City shall comply with RCW 42.56.250 and must redact all identifiable
information from a records request for AVL data that would disclose a member’s residential
location and/or address.
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12.3 Narcotic’s Detective Selection: - Employees seeking assignment as a Narcotics Detective with
the South Snohomish County Narcotics Task Force or any successor organizational uUnit or
tTask fForce shall have a credit check performed by the Employer subsequent to the final
selection but prior to such assignementassignment. The purpose of the credit check is to review
any outstanding debt/creditors that may place the Employee in the position of being unduly
influenced or intimidated. In performing such check, the Employer will specifically seek
information on indebtedness outside of usual, customary and timely paid obligations ( usual and
customary include mortgage, auto loans, credit cards).
12.3.1: Should the Employee dispute any information of concern on the credit report, the
Employee may contest this information within ten business days from the date of any
questionable credit report information that was presented to the Employee by the Employer.
12.3.2: Following the review of the credit report by the Employer, the report will be ginven to
the Employee for retention or destruction. The report will not serve as the basis for further
investigation, nor will the information therein be used as a basis for disciplinary action. No
copies of the Employee’s credit report shall be retained by the City, South Snohomish County
Narcotics Task Force or any succeeding Multijurisdictional Unit or Task Force. This process is
voluntary for those Employees seeking this specific assignment. Should the Employee not be
desirous of having the Employer conduct a credit check, the Employee will be allowed to
withdraw from the selection process without prejudice.
12.24 Bill of Rights – Employees covered by this Agreement shall be entitled to those Rights specified
in the attached Officers Bill of Rights, APPENDIX “B”, which by this reference is incorporated
herein as if set forth in full.
12.35 Management Rights – The Association recognizes the prerogative of the Employer to operate
and manage its affairs in all respects in accordance with its responsibilities and the powers and
authority which the Employer possesses.
12.35.1 The Association recognizes the exclusive right of the Employer to establish reasonable
work rules. Provided, that nothing in this Section shall be construed as a waiver of any Rights the
Association may have pursuant to RCW 41.56.
12.35.2 The Employer has the Right to schedule overtime work as required in a manner most
advantageous to the Employer and consistent with the requirements of municipal employment
and the public interest and to require pre-approval for any overtime worked when possible.
12.35.3 Every incidental duty connected with operations enumerated in job descriptions is not
always specifically described. Nevertheless, it is intended that all such duties shall be performed
by the Employee.
12.35.4 The Employer reserves the Right to discipline or discharge for cause. The Employer
reserves the Right to lay-off for lack of work or funds or the occurrence of conditions beyond the
control of the Employer or where such continuation of work would be wasteful and
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unproductive. The Employer shall have the Right to determine reasonable schedules of work,
work standards and to establish the methods and processes by which such work is performed.
12.35.5 The Employer retains the Right to determine which work assignments may be assigned
take home vehicles except as currently being allowed which are K-9, SRO and Motorcycle
Employees. The use of a take home vehicle may be discontinued for good cause. No take home
vehicle will be assigned to any Employee who resides or subsequently moves beyond a radius of
twenty (20) miles from the nearest City limits. All fees or tolls (ferry, parking etc.) associated
with a take home vehicle, other than approved business expenses are the responsibility of the
Employee.
Motorcycles that are allowed to be taken home shall be secured inside an adequate structure at
the Employees residence.
12.35-.6 Definitions – “Days” when used in this contract shall refer to “calendar days”
unless otherwise specified.
12.7 - The parties agree that the 2012 version of the City’s Personnel Policies will apply to EPOA
membership, with the exception of the following sections: Section 10.6. Regarding Personal
Possessions and Electronic Communications; Section 10.14 regarding Substance Abuse; and
Appendix B regarding Drug and Alcohol Testing Policies and Procedures. These sections
willshall remain unchanged from the 2002 version of the City’s Personnel Policies as they
relateapply to the EPOA membership through the term of this Agreement.
12.7.1 City of Edmonds Personnel Policies 2002 version; Section 10.6 regarding Personal
Possessions and Electronic Communications; Section 10.14 regarding Substance Abuse and
Appendix B of the 2002 City of Edmonds Personnel Policies are incorporated herein by reference,
attached as APPENDIX “E” of this Agreement.
ARTICLE XIII. NO STRIKE PROVISION
13.1 Nothing contained in this Agreement shall permit or be construed to grant any Employee or
group of Employees the Right to strike or refuse to perform their prescribed duties.
13.2 During the life of this Agreement there shall be no strikes or refusal to perform official duties
and there shall be no lockout.
ARTICLE XIV. DISCHARGE OR SUSPENSION
14.1 Generally – The tenure of Employees covered by this Agreement shall be only during good
behavior and any such person may be removed or discharged, suspended without pay, demoted
or reduced in rank or deprived of vacation privileges or other special privileges for cause.
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14.2 Physical Fitness – The Employer and the Association agree that satisfactory performance of
Police Department duties requires that Employees maintain physical fitness. Each Employee
shall maintain a level of physical fitness to adequately perform the essential functions of their
job.
ARTICLE XV. GRIEVANCE PROCEDURE
15.1 A Grievance shall be defined as an issue relating to the interpretation, application or violation of
any terms or provisions of this Agreement. An Employee may either “Grieve” discipline or
“Appeal” said discipline to the Civil Service Commission (CSC), provided that a Grievance
shall not be processed if any Employee has previously filed a Civil Service Appeal over the same
matter and provided further, that the subsequent filing of a Civil Service Appeal shall operate to
withdraw a Grievance, previously filed over the same matter.
15.1.1 When an Employee has a Grievance it shall immediately be brought to the attention of the
immediate Supervisor and the Employee and Supervisor shall attempt to settle the Grievance.
If the Grievance cannot be settled, the Employee shall state the Grievance in writing and present
it to the Supervisor in accordance with the procedure set forth below.
15.1.2 An Employee and/or the Association may bring a Grievance at the appropriate step
:
o within thirty (30) days of the occurrence of an alleged Violation, or
o within thirty (30) days,
of when the Employee and/or Association, by reasonable diligence, should have known of the
occurrence of said Violation, provided that no remedy may be applied retroactively more than
sixty (60) days prior to the actual filing of the Grievance.
15.1.3 The immediate Supervisor shall make every effort to resolve the Grievance:
o within twenty (20) days.
Failure of the immediate Supervisor to resolve the Grievance:
o within the twenty (20) day period,
shall permit the Employee and/or Association the Right to submit a written demand:
o within twenty (20) days,
of the Supervisor’s answer for resolution of the alleged Violation to the Chief of Police or
designee. The Chief or designee shall either schedule a meeting with the Association to discuss
the Grievance or respond to the Grievance:
o within twenty (20) days.
If a meeting is scheduled, the Chief or designee shall be granted:
o an additional twenty (20) days, from the date of the meeting to respond.
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15.1.4 Failure of the Chief of Police to resolve the Grievance (involving only issues that have a
monetary penalty proposed), within the time lines outlined in Section 15.1.3, shall permit the
Employee and/or Association the Right to submit a written demand:
o within twenty (20) days,
of the Chief’s answer for resolution of the alleged Violation to the Mayor or designee. The
Mayor or designee shall either schedule a meeting with the Association to discuss the Grievance
or respond to the Grievance:
o within twenty (20) days.
If a meeting is scheduled, the Mayor or designee shall be granted:
o an additional twenty (20) days,
from the date of the meeting to respond.
15.1.5 If the Association is not satisfied with the City’s response, it may submit a demand for
Arbitration to the Employer in writing within thirty (30) days.
15.1.6 The Employer and the Association shall immediately thereafter select an Arbitrator to
hear the dispute. If the Employer and the Association are not able to agree upon an Arbitrator
within ten (10) days, after receipt by the Employer of the written demand for arbitration, the
Association may request a list of seven (7) Arbitrators from the Federal Mediation and
Conciliation Service. After receipt of same, the parties shall alternately strike the names of the
Arbitrators until only one name remains who shall, upon hearing the dispute, render a decision
which shall be final and binding upon all parties. The party to strike first shall be determined by
a flip of a coin.
15.2 Nothing herein shall prevent an Employee from seeking assistance from the Association or the
Association from furnishing such assistance at any stage of the Grievance procedure.
15.3 The expenses of the Arbitrator and the cost of any Hearing Room shall be borne equally by the
parties. In all instances, attorney’s fees shall be the responsibility of each individual party.
15.4 If either party fails to take the action required within the times provided herein, the party failing
to act shall forfeit its Right to further protest the Grievance, denial of the Grievance or interim
recommended solution provided that the time frames enumerated herein may be extended with
the mutual written agreement of the parties.
15.5 Matters within the Jurisdiction of the Civil Service Commission (CSC) shall not be subject to
this Grievance procedure unless they are covered by the specific terms and conditions of this
Agreement, provided nothing herein constitutes a waiver of the Association’s Right to bargain
pursuant to RCW 41.56.
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15.5.1 By mutual agreement between the Association representative and the Mayor’s Office or
when that step is the lowest level at which a matter may be resolved, an Employee or the
Association may initiate a Grievance at the Chief’s level.
ARTICLE XVI. SAVINGS CLAUSE
16.1 All provisions of this Agreement shall be complied with unless any of such provisions shall be
declared invalid or inoperative by a court of competent jurisdiction. In such event either party
may request re-negotiations of such invalid provisions for the purpose of adequate and lawful
replacement thereof, provided however, that such finding shall have no effect whatsoever on the
balance of this Agreement.
ARTICLE XVII. DURATION
17.1 This Agreement shall be effective January 1, 20124, and shall remain in full force through
December 31, 201376.
ARTICLE XVIII. ENTIRE AGREEMENT
18.1 The parties agree that each has had full and unrestricted Right and opportunity to make, advance,
and discuss all matters properly within the province of collective bargaining. The above and
foregoing Agreement constitutes the full and complete Agreement of the parties and there are no
others, oral or written, except as contained herein. Each party for the term of this Agreement
specifically waives the Right to demand or to petition for changes herein or additions hereto.
ARTICLE XIX. PROBATIONARY PERIODS
19.1 Probationary periods upon initial appointment shall not exceed one (1) year beyond graduation
from the Basic Law Enforcement Academy except as provided in Section 10.5 of the Civil
Service Rules and Regulations. Probationary periods for Lateral Hires and those receiving
Promotions shall not exceed one (1) year except as provided in Section 10.5 of the Civil Service
Commission Rules and Regulations. Any probationary period shall be extended automatically for
the number of work days equal to the number of work days an Employee was absent in excess of
ten (10) work days during the probationary period. In the event that the Employer requests the
Civil Service Commission to extend an Employee’s probation period, the Association will
receive a copy of the notification provided to the Employee of said action.
CITY OF EDMONDS, WASHINGTON EDMONDS POLICE OFFICERS
ASSOCIATION
BY: ____________________________ BY: _______________________________
DATE: __________________________ DATE: _____________________________
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ATTEST
BY: ____________________________
City Clerk
DATE: __________________________
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APPENDIX “A”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
A.1 Effective January 1, 20124, the wage scale shall be increased across-the-board by
1.52%.
The position of Corporal will be paid at a step fixed at seven and one half percent
(7.5%) above First Class Police Officer. The position of Sergeant will be paid at a step
fixed at fifteen percent (15%) above First Class Police Officer. Probationary Corporal
and Sergeant will be paid 2.5% below top step.Unless otherwise noted, all steps in
Section A.1.1 shall be a one year duration.
A.1.1 All Employees shall participate in Employer’s payroll “direct deposit” program.
PAY GRADE CLASSIFICATION MONTHLY RATES OF PAY
STEP A II1
00 – 06 Months
STEP B III2
07 Months +
NE 9
SECOND CLASS POLICE
OFFICERSecond Class Police
Officer
$4,693883
$45,862058
STEP
A1
IIN/A
STEP B2
0-
6monthsIII
STEP C3
IV
STEP 4D STEP 5V STEP 6E
VI
NE 11
FIRST CLASS POLICE
OFFICERFirst Class
Police Officer
$5,288
$5,5025,463
$5,6838
$5,918
$56,207966
$6,520267
STEP 1A
I
STEP 2B
II
NE 12
POLICE CORPORAL
$6,846568
$67,009737
STEP 1A
I
STEP 2B
II
NE 13
POLICE SERGEANT
$7,360026
$7,498206
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A.1.21 Effective January 1, 20135, the wage scale shall be increased across-the-board by
2.05%.
A.1.3 Effective January 1, 2016, the wage scale shall be increased across -the -board by
2.5%
A.2 Longevity Pay – An Employee shall receive in addition to their monthly rate of pay set
forth within Section A.1, monthly Longevity Pay in accordance with the following.
SENIORITY MONTHLY LONGEVITY PAY
After 5 years 2% of Employee’s monthly rate of pay
After 10 yea rs 4% of Employee’s monthly rate of pay
After 15 years 6% of Employee’s monthly rate of pay
A.3 Physical Fitness Pay – Any Second Class Police Officer who has completed the twelve
(12) month probation period, and any other Employee who fulfills the Physical Fitness
Standards set forth within APPENDIX “C” shall receive in addition to their monthly
rate of pay set forth within Section A.1, as further amended by Section A.12 and all
subsequent wage increases, a monthly Physical Fitness Pay equal to one and one-half
percent (1.5%) of the above referenced monthly rate of pay, provided the Chief of
Police has discretion to waive the testing requirements as he deems appropriate. With
the exception of injuries incurred while on-duty, any Officer who is unable to
participate in the annual Physical Fitness testing process for medical reasons exceeding
ninety (90) days duration beyond the last scheduled primary testing date will be deemed
ineligible to collect the Physical Fitness Pay for the next calendar year. Each Employee
injured while on duty is entitled to one year’s compensation per individual injury with a
doctor’s written waiver.
A.4 Education Pay – Any First Class Police Officer or Employee of a higher classification
shall receive in addition to their monthly rate of pay set forth within Section A.1, as
further amended by Section A.12 and all subsequent wage increases, monthly
Education Pay in accordance with the following:
JOB RELATED COLLEGE CREDITS MONTHLY EDUCATION PAY
AA degree or 90 credits 2% of Employee’s monthly rate of pay
135 credits 4% of Employee’s monthly rate of pay
BA degree 6% of Employee’s monthly rate of pay
A.4.1 Job related college credits shall mean all credits accepted by a nationally
accredited college or university.
A.5 Specialty Assignments
A.5.1 Detective Assignment – Each Detective position, with the exception of the
Narcotics Sergeant (which is governed by a Inter local agreement), shall be on a five
(5) year rotation, except that the Chief of Police may extend any assignment, for up to
six (6) months, for good cause and based on department need. Commencing January 1,
2005, tThe Chief of Police may designate one (1) Detective position for every two (2)
assigned Detective positions, excluding Detective Sergeants and the Narcotics
Detective, as having an “indeterminate rotation” period to provide for a core of
experienced Detectives in assignments such as Crimes Against Persons, Sexual Assault,
Intelligence and/or Computer crimes. After a minimum of five (5) years, the
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incumbents in the designated positions will be reviewed annually for extension based
on overall performance and department need criteria. The designated positions are not
considered permanent assignments and are subject to rotation at the discretion of the
Chief of Police at the end of each annual review. In the absence of extenuating
circumstances, or promotion, candidates will be expected to serve a minimum of three
(3) years in the assignment before voluntarily leaving. At the conclusion of any full five
(5) year rotation cycle, the currently assigned Detective may re-apply for the position,
with the understanding that they will receive no special preference in the selection
process. The Chief of Police will make all Detective selections based upon the
Employees applying for the position and their attributes. The term attributes is to
include consideration of the career development needs of the individual and the
organization. All Detective positions shall be, at the origination and termination, for
just cause. Termination for just cause may occur at any time during the assignment.
If the currently assigned Detective in a five (5) year rotation position is selected, that
person will have a two (2) year full rotation cycle. Unless, the incumbent is the sole
applicant pursuant to the selection process, and whereby the Chief of Police desires to
reappoint the incumbent to the same position, said rotation cycle shall be five years in
duration.
An Employee who is regularly assigned duties as a Detective shall receive a four
percent (4.0%) pay incentive while so acting in such capacity. However, in recognition
of the use of an assigned Employer or governmental vehicle, any Detective assigned to
the South Snohomish County Narcotics Task Force or to the Joint Terrorism Task
Force shall receive a three percent (3%) pay incentive.
A.65.2 Motorcycle Assignment – Each Motorcycle position shall be on a five (5) year
rotation, except that the Chief of Police may extend any assignment, for up to six (6)
months, for good cause and based on department need. Commencing January 1, 2005
tThe Chief of Police may designate a maximum of one (1) Motorcycle position for
every two (2) assigned Motorcycle positions to be classified as having an
“indeterminate rotation” period to provide for a Criminal Justice Training
Commission (CJTC) certified or sanctioned Motorcycle Instructor and/or Collision
Reconstructionist. After a minimum of five (5) years, the incumbent in the designated
position will be reviewed annually for extension based on overall performance and
department need criteria. The designated position is not considered a permanent
assignment and is subject to rotation at the discretion of the Chief of Police at the end
of each annual review. In the absence of extenuating circumstances, or promotion,
candidates will be expected to serve a minimum of three (3) years in the assignment
before voluntarily leaving. At the conclusion of any full five (5) year rotation cycle, the
currently assigned Motorcycle Officer may re-apply for the position, with the
understanding that they will receive no special preference in the selection process. The
Chief of Police will make the selection based upon the Employees applying for the
position and their attributes. The term attributes is to include consideration of the career
development needs of the individual and the organization. All Motorcycle positions
shall be, at the origination and termination, for just cause. Termination for just cause
may occur at any time during the assignment.
If the currently assigned Motorcycle Officer in a five (5) year rotation position is
selected, that person will have a two (2) year full rotation cycle. Unless, the incumbent
is the sole applicant pursuant to the selection process, and whereby the Chief of Police
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desires to reappoint the incumbent to the same position, said rotation cycle shall be five
years in duration.
An Employee who is regularly assigned Motorcycle duties shall receive a three percent
(3.0%) pay incentive while so acting in such capacity. An Employee that is trained to
the level of Collision Reconstructionist will be considered a Traffic Detective and shall
receive four percent (4%) pay incentive while acting in such capacity. .
A.65.13 Traffic Officer Car Assignment Each Traffic Officer assigned to a car
position shall be on a five (5) year rotation, except that the Chief of Police may extend
any assignment, for up to six (6) months, for good cause and based on the department
need. Commencing January 1, 2006, tThe Chief of Police may designate a maximum
of one (1) Traffic Officer position to be classified as having an “indeterminate
rotation” period to provide for a Collision Reconstructionist or Drug Recognition
Expert (DRE). After a minimum of five (5) years, the incumbent in the designated
position will be reviewed annually for extension based on overall performance and
department need criteria. The designated position is not considered a permanent
assignment and is subject to rotation at the discretion of the Chief of Police or designee
at the end of each annual review. At the conclusion of any full five (5) year rotation
cycle, the currently assigned Traffic Officer may re-apply for the position, with the
understanding that they will receive no special preference in the selection process. The
Chief of Police will make the selection based upon the Employees applying for the
position and their attributes. The term attributes is to include consideration of the
career development needs of the individual and the organization. All Traffic Officer
positions shall be, at the origination and termination, for just cause. Termination for
just cause may occur at any time during the assignment.
If the currently assigned Traffic Officer in a five (5) year rotation position is selected,
that person will have a two (2) year full rotation cycle. Unless, the incumbent is the
sole applicant pursuant to the selection process, and whereby the Chief of Police desires
to reappoint the incumbent to the same position, said rotation cycle shall be five years
in duration.
An Employee who is regularly assigned Traffic Officer duties shall receive a three
percent (3%) pay incentive while so acting in such capacity. An Employee that is
trained to the level of Collision Reconstructionist will be considered a Traffic Detective
and shall receive four percent (4%) pay incentive while acting in such capacity..
A.75.4 K-9 Officer Assignment - Each K-9 Officer position shall be on a five (5) year
rotation, except that the Chief of Police may extend any assignment to include the
length of the dogs working life, or for up to six (6) months for other good cause and
based on department need. In the absence of extenuating circumstances, or promotion,
candidates will be expected to serve a minimum of three (3) years in the assignment
before voluntarily leaving. At the conclusion of any full rotation cycle, the currently
assigned K-9 Officer may re-apply for the position, with the understanding that they
will receive no special preference in the selection process. The Chief of Police will
make the selection based upon the Employees applying for the position and their
attributes. The term attributes is to include consideration of the career development
needs of the individual and the organization. The K-9 Officer position shall be, at the
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origination and termination, for just cause. Termination for just cause may occur at any
time during the assignment.
An Employee who is regularly assigned K-9 Officer duties shall receive a three percent
(3.0%) pay incentive while so acting in such capacity. The K-9 Officer shall also
receive fifteen (15) hours compensatory time per calendar month, at straight time, while
so acting in such capacity.
A.75.15 Any Employee who is regularly assigned as; a
o Professional Standards Sergeant Assignment
o Administrative Sergeant Assignment
o Training Corporal Assignment
shall receive a four percent (4.0%) pay incentive while acting in such capacity. The
above noted positions shall be on a five (5) year rotation cycle under the same terms as
noted in A.5 pertaining to five (5) year rotational positions only.
Any Employee who is regularly assigned as a
Street Crimes Sergeant or Street Crimes Officer Assignment shall receive a four
percent (4.0%) pay incentive while acting in such capacity.)
A.75.26 Special Operations Sergeant – A Special Operations Sergeant
(Spec Ops Sgt) will be assigned as a uniform position, in Field Services Division, shall
be on a five (5) year rotation, except that the Chief of Police may extend any
assignment, for up to six (6) months, for good cause and based on the department need.
At the conclusion of any full five (5) year rotation cycle, the currently assigned Special
Operations Sergeant may re-apply for the position with the understanding that they will
receive no special preference in the selection process. The Chief of Police will make
the selection based upon the Employees applying for the position and their attributes.
The term attributes is to include consideration of the career development needs of the
individual and the organization. All Special Operations Sergeant positions shall be, at
the origination and termination, for just cause. Termination for just cause may occur at
any time during the assignment.
If the currently assigned Special Operations Sergeant in a five (5) year rotation position
is selected, that person will have a two (2) year full rotation cycle. Unless, the
incumbent is the sole applicant pursuant to the selection process, and whereby the Chief
of Police desires to reappoint the incumbent to the same position, said rotation cycle
shall be five years in duration.
An Employee who is regularly assigned Special Operations Sergeant duties shall
receive a three percent (3%) pay incentive while so acting in such capacity. An
Employee that is trained to the level of Collision Reconstructionist will be considered a
Traffic Detective Sergeant and willwill receive a total of 4% pay incentive while so
acting in such capacity..
NOTE regarding specialty assignment incentive pay: The parties agree that specialty
positions receiving a 3% incentive under this agreement are positions that are either on
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12 hour shifts OR have assigned vehicles. Those positions receiving a 4% incentive are
positions that are on a 40 hour work week and do not have assigned vehicles.
A.7.35.7 For the purposes of term of assignment for personnel assigned to
specialty positions herein and who are receiving incentive pay for such assignment, the
parties agree that when an incumbent is the sole applicant for the same assignment
upon completion of either a five year term of service, or an additional two year term of
service, the new rotation cycle will be for a five year period, subject to reappointment
by the Chief of Police.
A.57.84 Street Crimes Unit - Each Street Crimes position (Sergeant or Officer)
shall be on a three year rotation except that the Chief of Police may extend any
assignment for up to six months for good cause and based on Department need, or in
the case of initial assignment to the Unit, said term of rotation for an officer position is
agreed to be three years plus an additional six months to provide for overlap transition
of personnel within the Unit. At the conclusion of any full three year rotation cycle (or
in the case of a staggered appointment, an original three year plus six months rotation
cycle), the currently assigned Street Crimes Sergeant or Street Crimes Officer may re-
apply for the position, with the understanding that they will receive no special
preference in the selection process; that the Chief of Police will make the selection
based upon the employees applying for the position and their attributes, including
consideration of the career development needs of the individual and the organization. If
the currently assigned Street Crimes Sergeant or Street Crimes Officer in a three year
(or three years plus six months) rotation position is selected, that person will have a one
year rotation cycle, except that under the specific circumstance when the solicitation for
applicants is posted and the incumbent is the sole applicant pursuant to the selection
process, and the Chief of Police desires to reappoint the incumbent to the same
position, said rotation cycle will be of three years duration. All Street Crimes positions
shall be at the origination and termination for just cause. Termination for just cause
may occur at any time during the assignment.
The work schedule rotation will be four days on/two days off, then four days on/four
days off, 10 hour work days, working Wednesday through Saturday, with Sunday and
Monday off, then working Tuesday through Friday, with Saturday through Tuesday off,
and the hours of work will be 1600 to 0200, subject to short notice for schedule changes
and subject to approval of the Assistant Chief of Police – Field Services. It is
understood that the parties may further modify the work schedule rotation and normal
hours of work specified herein upon mutual written agreement to be made part of this
collective bargaining agreement.
An Employee who is regularly assigned to a Street Crimes position shall receive a four
percent (4%) pay incentive while so acting in such capacity.
A.86 Pay Step Advancement – Advancement to the next higher pay Step shall be made
after an Employee has been paid at a given pay Step for the period of time designated in
Section A.1. If the completion of such period of time occurs at other than the beginning
of a semi-monthly pay period, the advancement to the next pay Step shall become
effective at the beginning of a semi-monthly pay period.
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A.79 Promotional Reclassification – An Employee promoted from one classification to
another shall be placed into the lowest pay Step of the higher classification which still
provides for a monthly minimum rate of pay, five percent (5%) higher than that
currently being received by the promoted Employee.
A.810 Demotion Reclassification – An Employee demoted from one classification to another
shall be placed into the pay Step affording the same number of months service time that
the Employee had prior to the demotion to the lower classification.
A.911 Classification of Patrol Officers – Newly employed Officers without prior significant
experience shall be classified as Second Class Patrol Officers in Pay Grade NE9. After
one (1) year of employment Officers shall be qualified to advance to First Class Patrol
Officer in Pay Grade NE11. Advancements are subject to Civil Service Commission
Rules and Regulations. Laterals will be hired at NE11 Step C/IV and will receive a Step
increase at the completion of probation.
A.102 The rates of pay set forth within Section A.1 provide for the maximum time an
Employee shall be employed in any one particular pay Step. The Employer shall have
the right to place a New Hire Employee in any pay Step set forth within Section A.1, in
which event, advancement of said Employee to each of the next higher pay Steps shall
be automatic upon completion of six (6) months in pay Step 1 and/or twelve (12)
months in each higher pay Step except as noted in Section A.10.
A.113 Out of Class Pay – First Class Officers working Out of Classification shall be paid at
the Corporals rate of pay.
A.124 Compensation of FTOs – Certified Field Training Officers when actually performing
as an FTO in the training of entry level or lateral entry police officers in a formal field
training program shall be compensated at the rate of one hour of straight time
compensatory time per shift of training. No compensation shall be paid when not
actually engaged in training of new officers.
A.135 Deferred Compensation - Starting November 1, 2012January 1, 2014 the City will
contribute 1.52% of the employees’ base wage into a deferred compensation plan of the
employees’ choice. The employee will choose one of the three plans currently offered
by the City.
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APPENDIX “B”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
APPENDIX “B”
BILL OF RIGHTS
B.1 Employee Rights: It is agreed that the City has the Right to discipline, suspend, or
discharge any Employee for just cause.
B.2 Bill of Rights:
B.2.1 In an effort to ensure that investigations made by an Officer
as designated by the Chief of Police of the Police Department are conducted in a
manner which is conducive to good order and discipline, the Employees shall be
entitled to the protection of what shall hereafter be termed as the “Employee Bill of
Rights.”
B.2.2 Every Employee who becomes the subject of an Internal Affairs (I/A)
InvestigationA) investigation, as defined by department policy, shall be
advised in writing at the time of the interview that they are suspected of:
(a) Committing a criminal offense; or
(b) Misconduct that would be grounds for termination, suspension, or
other economic sanction; or
(c) Not being qualified for continued employment with the Police
Department (such as job competency or fitness for duty).
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B.2.3 Any Employee who becomes the subject of a criminal investigation shall
have all Rights accorded by the State and Federal Constitutions and
Washington State law.
B.2.4 The Employee under investigation must, at the time of an interview, be
informed of the name of the Officer in charge of the investigation and
the name of the Officer who will be conducting the interview.
B.2.5 Forty-eight (48) hours before an Internal Affairs (I/A) Investigation
interview commences, any Employee who is the subject of an Internal
Affairs Investigation shall be informed, in writing, of the nature of the
investigation, that the Employee is considered a “suspect” in the
investigation and shall include the following information:
o Who is the complainant or the victim,
o what reportedly took place,
o when it happened,
o and where it happened.
No forty-eight (48) hour notice is required for, Employees subject to
Investigations that will not result in any economic sanction, e.g. a
Complaint Investigation; however if the Employee requests to contact
an Association Representative, appropriate time will be allowed prior to
the interview. Employees who are given a forty-eight (48) hour
notification may waive that delay by signing a written waiver form.
No forty-eight (48) hour notice or Association Representation is required
for an Employee listed as a “witness” in an I/A or for routine
Supervisor/Subordinate inquiries that will not result in any economic
sanction.
B.2.6 The interview of an Employee shall be at a reasonable hour, preferably
when the Employee is on duty, unless the exigency of the interview
dictates otherwise. Whenever practical, interviews shall be scheduled
during the normal workday of the City.
B.2.7 At the cost of the requesting party and in accordance with Washington
State Law, RCW 9.73, the Employee or City may request that an
investigative interview be recorded, either mechanically or by a
stenographer. There can be no “off-the-record” questions. Upon request,
the Employee under an investigation shall be provided an exact copy of
any written statement the Employee has signed or, at the Employee’s
expense, a verbatim transcript of the interview.
B.2.8 The Employee may be required to answer any questions in an
investigation and will be afforded all Rights and privileges to which they
are entitled under the laws of the State of Washington or the United
States. Prior to being ordered to respond to any question, the Employee
will be notified in writing and acknowledge receipt of the following:
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“You are about to be questioned as part of an internal
investigation being conducted by the Police Department. You are
hereby ordered to answer the questions which are put to you
which relate to your conduct and/or job performance and to
cooperate with this investigation. Your failure to cooperate with
this investigation can be the subject of disciplinary action in and
of itself, including dismissal. The statements you make or
evidence gained as a result of this required cooperation may be
used for administrative purposes but will not be used or
introduced into evidence in a criminal proceeding.”
Employees who are subject to a Criminal Investigation shall be advised
of their Miranda Rights.
B.2.9 Interviewing shall be completed within a reasonable time and shall be
done under circumstances devoid of intimidation or coercion. Written
notice shall be provided forty-eight (48) hours prior to any Investigative
(I/A) interview subject to the notice requirements of Section B.2.2. As
noted in Section B.2.2 the Employee may provide a written waiver of
the forty-eight (48) hour requirement. The Employee shall be afforded
an opportunity and facilities to contact and consult with their
Association Representative before being interviewed if requested. The
Employee may be represented by the Association Representative to the
extent permitted by law. The Employee shall be entitled to such
reasonable intermissions as the Employee shall request for personal
necessities, meals, telephone calls, consultation with their
Representative, and rest periods.
B.2.10 The Employee shall not be subjected to any profane language nor
threatened with dismissal, transfer or other disciplinary punishment as a
guise to obtain the resignation of said Employee nor shall the Employee
be subjected to intimidation in any manner during the process of
interrogation. No promises or rewards shall be made to the said
Employee as an inducement to answer questions.
B.2.11 Investigations shall be concluded within a reasonable period of time as
defined in Section 26.1.41020 of the Department Policy Manual. Within
a reasonable period after the conclusion of the investigation and no later
than forty-eight (48) hours prior to a pre-disciplinary hearing, the
Employee shall be advised of the results of the investigation and the
potential disposition (which may include a range of possible discipline)
and shall be provided a copy of the investigatory file. In the event an
investigation is sustained but no discipline is to be imposed because it
was not completed within established timelines, the Employee is still
entitled to a Loudermill hearing and appeal process. (NOTE: Time
frames for complaint investigations increased from 30 to 45 days;
internal affairs investigations increased from 60 to 90 days. Section
26.1.4 of the Department Policy Manual will be changed accordingly.)
B.2.12 All interviews shall be limited in scope to activities, circumstances,
events, conduct or actions which pertain to the incident which is the
subject of the investigation. Nothing in this section shall prohibit the
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Employer from questioning the Employee about information which is
developed during the course of the investigation.
B.2.13 No Employee shall be requested or required to submit to a polygraph
test or to answer questions for which the Employee might otherwise
properly invoke the protection of constitutional amendment against self-
incrimination, except as required pursuant to Section B.2.8. Nor shall
any Employee be dismissed for or shall any other penalty be imposed
upon the Employee solely for a failure to submit to a polygraph test or to
answer questions for which the Employee might otherwise invoke the
protection of any constitutional amendment against self-incrimination;
and provided further that this provision shall not apply to either the
initial application for employment or to persons in the field of public law
enforcement who are seeking promotion.
Should any section, subsection, paragraph, sentence, clause or phrase in
this Article be declared unconstitutional or invalid, for any reason, such
decision shall not affect the validity of the remaining portions of this
Article.
B.2.14 Medical or Psychological Examinations:
B.2.14.1 The Employer retains the right to require Employees to submit to
medical or psychological examinations when there exists good cause to
believe an Employee is unfit for duty. Any relevant medical history of
the Employee which the examining professional conducting a
psychological evaluation requests shall be released by the Employee
only to the examining professional.
B.2.14.2 The examining professional shall issue a written report to the
Employer, as the client, provided however, that such report shall indicate
only whether the Employee is “fit” or “unfit” for duty and in the event
an Employee is unfit the expected prognosis and recovery period as well
as any accommodations which could be made to allow an Employee to
return to duty consistent with the attached form (APPENDIX “B-1”).
The report shall be made available to the Employee.
B.2.14.3 The Association shall have an opportunity at its expense, to discuss
with the Employer’s examining professional their conclusion and
reasons therefore. If the Employee believes that the conclusions of the
examining professional are in error, they may obtain an additional
examination at their own expense and the Employer will provide the
examining professional with documents which were utilized by the
Employer's examining professional. In the event, the Employee and/or
Association seek to contest the conclusion of the first examining
professional, the Employee’s report shall be in writing and shall be
available to the Employer. The report shall be kept as confidential
medical information and any use outside of the accommodation or fit for
duty process shall be subject to a written medical release by the
Employee. The Employee shall authorize the second examining
professional to respond to reasonable questions clarifying the opinion, at
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the Employer’s expense. Nothing herein prohibits the examining
professionals from making safety disclosures required by law.
B.2.14.4 The Employer will undertake to have the Employer's examining
professional make themselves available to answer appropriate questions
by the examining professional, at the Association’s expense, who
conducts the independent examination.
B.2.14.5 Should an Employee Grieve a disciplinary or discharge action taken
as a result of an examination, the Employer shall allow release of the
examination and supporting documents upon which it relies for the
action, and all other prior examinations of the Employee.
B.2.14.6 Should an Employee Grieve a demotion, discharge or other action
subject to the Grievance process, taken as a result of an examination, the
Employer and Employee shall allow release of all examinations and
supporting documents upon which it will rely in the proceedings, and all
other prior examinations of the Employee determined to be relevant by
the Grievance Arbitrator after a confidential review by the Arbitrator.
B.2.15 Personnel Records:
(a) Contents: A "personnel file" shall be defined as any file pertaining to the
Bargaining Unit member's employment status, work history, training,
disciplinary records, or other personnel related matters pertaining to the
Bargaining Unit member.
It is further understood that a personnel file does not include material
relating to medical records, pre-appointment interview forms, Internal
Affairs files, or applicant background investigation documents such as,
but not limited to, psychological evaluations and polygraph results.
(b) The Employer will promptly notify an Employee upon receipt of a court
order, subpoena or a public disclosure request for information in the
Employee's personnel file. The Employer will also provide at least
seventy-two (72) hours’ notice before releasing any requested
documents, provided, however, that in the event the City is required to
respond to a subpoena or other court order in a time frame less than
seventy-two (72) hours, it will provide prompt notice of its response
date. The Employer will allow the Employee and the Association the
fullest possible opportunity to legally object to unwarranted disclosures.
(c) Each Employee's personnel files shall be open for review by the Employee,
provided that Employees shall not have the right to review psychological
evaluations or supervisor's notes prepared for the purpose of preparing
Employee's evaluations which are destroyed after the evaluation is
prepared. The Employer shall maintain no secret personnel files not
subject to inspection.
(d) All Complaints, Internal Affairs Investigations and Review Board findings
resulting in disciplinary action consisting of suspensions of less than ten
(10) days or any lesser form of discipline, will be purged from individual
personnel files after three (3) years, and from all other files after seven
(7) years, or as required by the State Archivist, whichever is longer, with
the following exceptions:
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(1) Any instances where subsequent disciplinary action was
relied upon as part of a process of progressive discipline.
(2) When required by law to be retained, such as instances
covered by the Federal Rehabilitation Act or the Americans with
Disabilities Act. All such files will be retained in a separate
confidential medical file only. Any records involved in any stage
of litigation or other judicial process will be purged from the
personnel file according to the schedule above but may be
retained by the Department in a separate litigation discovery file.
All complaints and internal affairs investigations resulting in
disciplinary action of a ten (10) or more day suspension,
demotion or termination will not be purged.
All files noted in this policy shall be kept confidential to the full extent
permitted by law or the Collective Bargaining Agreement and the Rights
created there under. In the event of a request for release or review of an
investigative or disciplinary file, the Employee to whom the file relates
will be provided written notice of the request and the City’s intended
response prior to the date of release.
B.2.16 USE OF FORCE:
B.2.16.1 Statement of Purpose: The parties recognize that adequate training is
critical for preventing unnecessary use of force and for minimizing the
impact on an Employee who is involved in a situation where force must
be used. The Department recognizes that it is its obligation to provide
adequate training in this area, including the reactions of Employees in
critical instances and in dealing with problems that result after being
involved in a critical incident.
B.2.16.2 Procedures: Any time an incident occurs involving a use of lethal force,
against a person, the following will apply:
B.2.16.3 When an Employee, whether on or off duty, uses lethal force which
results in the injury or death of a person, or discharges a firearm in
which no injury occurs, the Employee shall not be required to make a
written or recorded statement for forty-eight (48) hours after the
incident, except that immediately following the incident the Employee
shall verbally report to a Superior a brief summary of the incident and
any information necessary to secure evidence, identify witnesses, or
apprehend suspects or similar information necessary to preserve the
immediate safety of the public and fellow officers. The affected
Employee may waive the requirement to wait forty-eight (48) hours.
Beyond that the Department will not question the Employee(s) regarding
any information regarding the incident, but will immediately inform the
Employee involved in the incident that they have the Right to be allowed
prompt access to any of the following:
(a) Their spouse;
(b) The Association's attorney and the attorney's agents;
(c) The Employee’s personal attorney;
(d) Psychologists, psychotherapists, or ministers depending upon
the Employee’s choice and
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(e) Peer Support Counselor.
The Department will encourage the Employee to have access to any of
the above listed persons and to promptly do so telephonically if the
Employee so requests. Any discussions about the incident that the
Employee has with the above-mentioned personnel shall be confidential.
The Department and the Association shall mutually agree on designated
Peer Support Counselors and appropriate training.
B.2.16.4 The Department or its designee will conduct a thorough and competent
investigation of the incident, including using the appropriate techniques
for preservation of the scene if relevant where the use of force took
place. All reports and findings from this investigation, following a
determination as to whether criminal charges should be filed, will be
promptly made available to the Association upon request. If the
Department must preserve a chain of custody for weapon or weapons
utilized in the incident, the Employee will be promptly issued
replacement weapons unless it is inappropriate to do so.
B.2.16.5 The Department or its designee will assign a properly trained
interviewer to interview the Employee. The interviewer will be trained
in the appropriate techniques of interview, interrogation and
investigation of “Officer Involved Shooting.” If there are multiple
investigators assigned because of the concurrent investigations that are
underway, the investigators will coordinate so that one investigator will
be primarily responsible for the interview. All reasonable attempts will
be made to minimize the need for successive interviews.
B.2.16.6 No statement will be required within forty-eight (48) hours after the
incident except as indicated above. The interview of the Employee
involved in a lethal force situation will be done under circumstances
intended to minimize the traumatic affect of the interview on the
Employee. The Employee will be given reasonable breaks and periods to
prepare for the interview, and be given reasonable telephonic access to
the above listed personnel during the interview upon request.
Additionally, the Employee shall have a Right to be represented during
the interview by an Association Representative or the Employees
attorney. If requested, the interview will be postponed until the
Employee has had a reasonable opportunity to seek prompt professional
counseling before the interview takes place.
B.2.16.7 In the discretion of the Department, the Employee may be placed on
administrative duty and assigned to responsibilities in training or other
administrative areas with the specific nature of the Employee’s duty to
be assigned by the Department in consultation with the Employee. The
Department may also place the Employee on administrative leave. The
request to be considered for an administrative assignment or
administrative leave may be initiated by the Employee.
B.2.16.8 While on administrative assignment or leave, the Department will allow
access to the Employee’s choice of licensed mental or medical health
professional without loss of pay or benefits to the Employee.
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B.2.16.9 When either the Employee or the Employer believes that the Employee
should return to the Employee’s regular assignment, at the Employer’s
option the Employee will provide a letter from their licensed
psychologist or medical doctor indicating that the Employee is ready to
return to their regular duties or to modified duties. The Employer at its
option may request an independent medical psychological exam, which
will be conducted in conformity with the procedures outlined in this
agreement and the Americans with Disabilities Act (ADA).
B.2.16.10 While on administrative leave and after returning to duty, the Employee
will be encouraged and allowed full access for up to four (4) sessions
with licensed mental or medical health professional without loss of pay
or benefits to the Employee while participating in such program.
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APPENDIX “B-1”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
I, _________________________, hereby authorize Dr. _________________________ to
(Employee Name) (Doctors Name)
provide the following medical information to my Employer, the City of Edmonds. In
accordance with Sections 102(c)(B), 102(c)(C) and 102(c)(4)(C) of the Americans with
Disabilities Act, the above named Doctor is required to maintain all medical records in
association with their examination of me on separate forms and in separate medical files and
must treat those records as a confidential medical record with the following exceptions:
The Doctor will issue a written report to the Employer and the Employee. The report shall be a
“Functional Diagnosis.” Functional Diagnosis is defined as:
The evaluation by a physician or psychologist (“treating professional”) of how
an underlying but undisclosed disability may affect an individual’s performance
in the workplace. The treating professional may outline symptoms, impediments
to performance, or other impacts which the Employee may display in order to
reasonably accommodate the Employee’s return to work. The functional
diagnosis shall be kept confidential as private health care information pursuant
to the Americans with Disabilities Act and released only to the Chief of Police
and Assistant Chiefs of Police; and, when appropriate, emergency medical
personnel.
Furthermore, I authorize the Doctor if they determine that I am able to perform the essential
functions of my job, to so inform my Employer.
This release is intended to grant no further access to my confidential medical records than the
Americans with Disabilities Act allows and the examining physician is instructed accordingly.
NOTE: This federal law creates a cause of action against any individual who violates its
provisions.
______________________________ ______________________________
(Patient/Employee’s Signature) (Date)
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APPENDIX “C”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
C.1 Pursuant to Article A.3 of the Agreement between the parties signatory hereto, the
following shall serve as the controlling document with respect to the establishment of a
Physical Fitness Program and the procedures by which the aforementioned program
shall be administered.
C.2 Special tests may be requested by Employees who have physical handicaps or
limitations, which interfere with the ability to do one or more of the regular tests.
Special tests, if requested, will be devised by the treating doctor at the Employee’s
expense, and approved by the Police Department, unless the injury was incurred on
duty. Approval is contingent on such tests being approximately equivalent to the
regular test in terms of the ability tested. In all cases, the treating doctor must certify in
writing that the physical handicap, injury or limitation does not prevent the Officer
from performing the essential functions of the job of a police officer. (MOU 3-1-06)
C.3 Employees of the Police Department may submit to the Physical Fitness Test set forth
herein, or modification thereof pursuant to Section C.2 of this Appendix. The primary
test will be scheduled annually by the department during the month of September,
unless waived by the Chief of Police pursuant to Section A.3 of the CBA. In the event
of a waiver all Members of the bargaining unit will be compensated for the ensuing
calendar year. A reasonable number of make-up dates will be scheduled as needed for
the primary test if the Employee has an excused absence approved by their Division
Commander. Each Employee shall be allowed only one opportunity to pass each event
within the fitness test. Any Employee unable to pass the primary Physical Fitness Test
may be afforded one opportunity, upon their written request, to repeat the entire test
prior to December 31st. The compensation period will run from January 1 through
December 31 of each year based on the previous year’s test.
New Employees who become eligible for the Physical Fitness incentive prior to the
annual test period will be compensated until the next test period if they successfully
completed an equivalent Physical Fitness Test at the time of hiring.
C.4 The Employer shall purchase a group membership at the Harbor Square Athletic Club
for all Edmonds Police Officers covered by this Agreement. Any increase in the group
membership or hourly court rate shall be borne by the Employer.
C.5 Employees shall be compensated in pay at the applicable straight time or overtime rate
when required to take Physical Fitness Tests. A retest as outlined in Section C.3 is not
a required test and will not be compensated if taken while off duty.
Exercise, conditioning and racquetball shall be on an individual and voluntary basis
without compensation.
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C.6 Employees shall cooperate with the physician in efforts to experiment with and
improve the tests and standards contained herein.
C.7 All Employees who are classified as Law Enforcement Officers and Fire Fighters Act II
(LEOFF II) Employees shall be protected against loss of pay for time off work due to
any injury sustained while participating in authorized Harbor Square Athletic Club
conditioning programs. Should a LEOFF II Employee become disabled due to an injury
of the aforementioned nature, the Employer shall compensate the Employee for all time
off work beyond depletion of any accrued sick leave benefits until such time as the
Employee shall have begun to receive State Disability Benefits, provided that the
Employer shall receive credit for any other employment or disability benefits received
by Employee during that time.
C.8 Every three (3) years each Employee shall be given the option to obtain a blood scan
and treadmill test from a physician designated by the Employer. These tests will be
provided at the Employer’s expense. Employees shall not be compensated for the time
involved for these tests.
C.9 The medical records shall be maintained in the office of the examining physician.
C.10 Physical Test Description – The physical tests shall be those attached to this
amendment. The flexibility and body fat tests, while required, shall be advisory only.
The results of these tests shall be made available to the Employer.
C.11 The City agrees to indemnify and hold the Association harmless from liability to any
Employee who successfully claims that the physical fitness standards or alternative
standards adopted pursuant to this Appendix violate the Employee’s Rights under the
ADA or WSLAD or other law governing disability discrimination.
CURL-UPS
1. The participant is to lay on their back with knees flexed at ninety (90) degrees or
less: feet and calves elevated on bench 16-20 inches high.
2. Both hands should be clasped firmly behind the back of the head.
3. During the curl-up phase, the participant’s hands should remain clasped behind the
head; the low back must remain in contact with the floor, while the shoulder blades
must clear the floor.
4. The shoulders must touch the floor in the down position.
5. Count the number of correct curl-ups performed during the 2-minutes of metronome
timing: the pace may be slower than, but not faster than the metronome.
6. No rest periods are allowed. Cessation of curl-ups terminates the test.
Curl Ups Standards – Timed/50 Maximum
Age 18-29 30-39 40-49 50-59
Sex M F M F M F M F
Qty 31 26 26 21 23 17 19 14
PUSH-UPS
1. The participant is to assume the appropriate up position (see below). The body
should be straight and the hands about shoulder width apart.
2. The body should remain rigid throughout the down phase; with the chest coming to
within three (3) inches of the floor (a partner can place a fist on the floor beneath the
participant’s chest as a general guide).
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3. From the down phase, the participant must return to the up position with the arms
straight.
4. The participant is only permitted to rest in the up position.
5. Count the total number of push-ups the participant performs in one (1) minute.
6. For female Employees, the above technique shall be altered. Female Employees shall
complete push-ups in accordance with Entry Level requirements.
Push-Ups – 1 Minute
Age 21-29 30-39 40-49 50-59
Sex M/F M/F M/F M/F
Qty 34/17 25/12 20/8 15/6
1.5 MILE/RUN TEST TIME (MINUTES)
Age 20-29 30-39 40-49 50-59 and over
Sex M/F M/F M/F M/F
Time 13:00/16:57 13:38/17:45 14:17/18:30 16:15/19:30
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APPENDIX “D”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
The parties to this Agreement recognize that pursuant to GR 29(f)(5) of the Washington Rules
of Court, the Judge of the Edmonds Municipal Court is responsible for the terms and working
conditions of court personnel and the City is responsible for negotiating with regard to the
wages of such personnel. The parties therefore have agreed to the following terms and
conditions with regard to court security personnel, as follows:
1. Acknowledgement of Coverage. The parties stipulate and agree that court
security services performed by armed individuals with the powers of arrest shall be considered
bargaining unit work under the Collective Bargaining Agreement (“CBA”) for its
commissioned police officers between the Association and the City. Bailiff service performed
by unarmed individuals who do not possess a power of arrest shall not be considered
bargaining unit work under the CBAs for police support personnel or commissioned officers.
The Association is the collective bargaining representative for commissioned police officers
and police support personnel under two separate CBAs.
2. Judge’s Discretion. Pursuant to Court Rule 9 the Judge shall, at his sole
discretion, determine how security service shall be provided for the Edmonds Municipal Court.
If the Judge elects to use unarmed individuals without the power of arrest and whose duties
include only the ability to detain individuals pending arrest by a commissioned police officer,
these persons shall not be subject to the CBA for its commissioned police officers.
3. Security Services; Commissioned Officers With Powers of Arrest. If the Judge
elects to utilize armed individuals with the power of arrest to provide court services, that work
shall be considered bargaining unit work and addressed under the terms of this agreement and
future CBA, when approved. It is the intent of the parties that this agreement be embodied in
any future CBA between the parties, but that binding effect shall not occur until a CBA is
approved in full by the Edmonds City Council and the members of the applicable bargaining
unit.
4. Personnel Pool Required. The parties agree and stipulate that a minimum pool
of at least five interested officers in the bargaining unit are required to provide effective,
continuous and trained services to the court. The Association shall be given first opportunity,
on an annual basis, to provide a pool of officers for selection as court personnel. This option
shall be exercised by October 31st of the preceding year. If the Association fails to exercise its
option, or at any time the Association is unable to fill a given court security shift (due to
vacation, illness or other reasons), the Judge shall be free to fill additional slots on the court
security personnel roster through an interlocal agreement with the City of Mountlake Terrace,
or such other law enforcement entity as the Judge in his sole discretion may elect.
5. Payment of Association Members. Officers on the duty roster for court security
personnel shall be paid at a base rate for such work equal to two-thirds of their contract rate of
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pay under the CBA between the parties, or the federal minimum wage, whichever is greater.
Such base rate shall include two-thirds of the longevity and any other premium pay to which
the individual would be entitled under terms of the CBA. In addition, the parties acknowledge
that the following rules shall be utilized to calculate the individual’s final total payment.
5.1 Because officers on the duty roster will normally be assigned to a full
7K exempt work schedule, it is the belief and understanding of the parties that this work shall
be subject to an overtime rate. The parties stipulate and agree that in addition to the base rate
attached above, the parties shall also be entitled to the normal CBA overtime rate for the
position which the individual holds. The overtime rate is believed and stipulated to be in
excess of the Fair Labor Standards Act required overtime rate. In the event that the Fair Labor
Standards Act would result in an overtime rate higher than that provided by this Agreement,
the individual shall be paid such rate, but may be removed from the duty roster by the Judge at
his discretion. It is the parties’ understanding and intent that an individual who works
additional hours as court security personnel shall be compensated at two-thirds of the normal
contract rate of pay for the position that the individual holds with the City be combined with
the stipulated overtime rate set by this Agreement. Overtime shall be calculated in accordance
with the CBA between the parties rather than the Fair Labor Standards Act so long as that
calculation results in a higher rate of pay. It is the parties’ understanding and intent therefore
that the contract rate of pay established pursuant to this Agreement and the CBA shall always
be in excess of the Fair Labor Standards Act rate.
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APPENDIX “E”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the City, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association (EPOA).
2002 City of Edmonds Personnel Policy Sections 10.6 and 10.14 incorporated herein as
applicable to the EPOA Membership through the term of this Agreement
10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS
The City furnishes desks, closets, and/or lockers for security of employee coats, purses, and
other personal possessions. The City does not, however, assume responsibility for any theft or
damage to the personal belongings of employees and reserves the right to search employee
desks, lockers, and personal belongings brought onto City premises, if necessary.
Please see Attachment A - INFORMATION SERVICES - ACCEPTABLE USE POLICY - for
guidelines on use of City computers.
APPENDIX A
Information Services Acceptable Use Policy
1.0 Overview
The Information Services Division’s intent for publishing an Acceptable Use Policy is not to
impose restrictions that are contrary to the City of Edmonds established culture of openness,
trust and integrity. The Information Services Division is committed to protecting the City and
its employees from illegal or damaging actions by individuals, either knowingly or
unknowingly. Internet systems, including but not limited to computer equipment, software,
operating systems, storage media, network providing electronic mail, WWW browsing, and
FTP, are the property of the City of Edmonds. These systems are to be used for business
purposes in serving the interests of the City, and of our customers in the course of normal
operations. Effective security is a team effort involving the participation and support of every
City employee, who deals with information and/or information systems. It is the responsibility
of every computer user to know these guidelines, and to conduct their activities accordingly.
2.0 Purpose
The purpose of this policy is to outline the acceptable use of computer equipment at the City.
These rules are in place to protect the employee and the City. Inappropriate use exposes the
City to risks including virus attacks, compromise of network systems and services, and legal
issues.
3.0 Scope
This policy applies to regular employees, temporary employees, and all other persons working
under the supervision of the City. This policy applies to all equipment that is owned or leased
by the City.
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4.0 Policy
4.1 General Use and Ownership
1. While the City's network administration desires to provide a reasonable level of
privacy, users should be aware that the data they create on the computer systems
remains the property of the City of Edmonds. Because of the need to protect the
network, the City cannot guarantee the confidentiality of information stored on any
network device belonging to the City.
2. Employees are responsible for exercising good judgment regarding the
reasonableness of personal use. Individual departments are responsible for creating
guidelines concerning personal use of Internet systems. In the absence of such policies,
employees should consult their supervisor or manager.
3. The Information Services Division recommends that any information, including
e-mail, that users consider sensitive or vulnerable be safeguarded. For special assistance
on safeguarding information, please contact the Information Services Division. For
security and network maintenance purposes, persons authorized by the City may
monitor equipment, systems and network traffic at any time.
4. The Information Services Division reserves the right to audit networks and
systems on a random and/or periodic basis to ensure compliance with this policy.
When requested by the Information Services Division, employees will provide full
access to any City work area, computing equipment, and information stored within such
equipment. Audits may be conducted to insure the integrity and availability of
information and resources, investigate possible security breaches, and monitor user
activity. The Information Services Division is also authorized to interactively monitor
and log traffic on the City network.
4.2 Security Information
1. Employees should be aware that information processed through a City computer
may be accessible to others unless reasonable precaution is exercised. Information,
which is confidential, needs to be protected within the system. Employees, who wish to
protect confidential information, need to first consult with their Department Director
and then with the Information Services Division to determine the appropriate tools to
maintain the confidential information.
2. Employees also need to exercise reasonable password security for their
workstations. Passwords are required to be changed every 180 days. Employees
should not give out their password to others and should not store their password in plain
sight. The selection of passwords should also avoid the obvious, such as middle names,
birthdates, children's or pet's names. Employees should not leave their workstations
unattended, unless reasonable security measures have been taken. This includes
locking your computer (CTRL-ALT-DEL, then click the "Lock Computer" button)
when leaving your workstation for any significant amount of time. Employees should
log out of their computer during non-work hours. Because information contained on
portable computers is especially vulnerable, special care should be exercised. For
further assistance, please contact the Information Services Division.
3. Postings by employees from the City of Edmonds email address
(@ci.edmonds.wa.usedmondswa.gov) to newsgroups should contain a disclaimer
stating that the opinions expressed are strictly their own and not necessarily those of the
City of Edmonds, unless posting is in the course of business duties.
4. Any workstation used by the employee that is connected to the Internet, whether
owned by the employee or the City, shall be continually executing approved virus-
scanning software with a current virus database.
5. Employees must use extreme caution when opening e-mail attachments received
from unknown senders, which may contain viruses, worms, or Trojan horse code.
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4.3. Unacceptable Use
The following activities are, in general, prohibited. Employees may be exempted from these
restrictions during the course of their legitimate job responsibilities. Please contact the
Information Services Division for further information on such exemptions. Under no
circumstances is an employee of the City of Edmonds authorized to engage in any activity that
is illegal under local, state, federal or international law while utilizing the City of Edmonds-
owned resources. The lists below are by no means exhaustive, but attempt to provide a
framework for activities which fall into the category of unacceptable use.
The following activities are strictly prohibited, with no exceptions:
System and Network Activities
1. Violations of the copyright protections or similar laws or regulations, including,
but not limited to, the installation or distribution of "pirated" or other software products
that are not appropriately licensed for use by the City.
2. Introduction of malicious programs into the network or server (e.g., viruses,
worms, Trojan horses, etc.).
3. Installing unauthorized hardware onto the City's network.
4. Revealing your password to others.
5. Using a City computing equipment to actively engage in procuring or
transmitting material that is in violation of the City's sexual harassment policy or other
hostile workplace laws.
6. Effecting security breaches or disruptions of network communication. Security
breaches include, but are not limited to, accessing data of which the employee is not an
intended recipient or logging into a server that the employee is not expressly authorized
to access, unless these duties are within the scope of regular duties. For purposes of
this section, "disruption" includes, but is not limited to, network sniffing, pinged floods,
packet spoofing, denial of service, and forged routing information for malicious
purposes.
7. Executing any form of network monitoring which will intercept data not
intended for the employee's preview, unless this activity is a part of the employee's
normal job/duty.
8. Circumventing user authentication or security of any workstation or network, or
misrepresenting you as another person on the Internet.
9. Interfering with or denying service to any user other than the employee's
workstation (for example, denial of service attack).
10. Using any program/script/command, or sending messages of any kind, with the
intent to interfere with, or disable, a user's terminal session, via any means, locally or
via the Internet.
11. Providing lists of or information about the City's employees to parties outside
the City of Edmonds.
12. Do not download software from the Internet and install it on the City's computer
equipment.
13. Do not use City computers to listen to the radio.
Email and Communications Activities
1. Sending unsolicited email messages, including the sending of "junk mail" or
other advertising material to individuals who did not specifically request such material
(email spam).
2. Any form of harassment via email, telephone or paging, whether through
language, frequency, or size of messages.
3. Unauthorized use, or forging, of email header information.
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4. Solicitation of email for any other email address with the intent to harass or to
collect replies.
5. Creating or forwarding "chain letters", "Ponzi" or other "pyramid" schemes of
any type.
6. Posting the same or similar non-City business-related messages to large
numbers of Usenet newsgroups (newsgroup spam).
5.0 Enforcement
Any employee found to have violated this policy may be subject to disciplinary action, up to
and including termination of employment.
6.0 Definitions
Term Definition
Spam Unauthorized and/or unsolicited electronic mass mailings.
10.14 SUBSTANCE ABUSE The City's philosophy on substance abuse has two
focuses: (1) a concern for the well being of the employee and (2) a concern for the safety of
other employees and members of the public.
As part of our employee assistance program, we encourage employees who are concerned
about their alcohol or drug use to seek counseling, treatment and rehabilitation. Although the
decision to seek diagnosis and accept treatment is completely voluntary, the City is fully
committed to helping employees who voluntarily seek assistance to overcome substance abuse
problems. In most cases, the expense of treatment may be fully or partially covered by the
City's benefit program. Please see the EAP counselor for more information. In recognition of
the sensitive nature of these matters, all discussions will be kept confidential. Employers who
seek advice or treatment will not be subject to retaliation or discrimination.
Although the City is concerned with rehabilitation, it must be understood that disciplinary
action may be taken when an employee's job performance is impaired because he/she is under
the influence of drugs or alcohol on the job. The City may discipline or terminate an employee
possessing, consuming, selling or using alcohol, or controlled substances (other than legally
prescribed) during work hours. The City may also discipline or terminate an employee who
reports for duty or works under the influence of alcohol or controlled substances. An
employee may be required to submit to alcohol or controlled substance testing when the City
has reasonable suspicion that the employee is under the influence of controlled substances or
alcohol. Refusal to submit to testing, when requested, may result in immediate disciplinary
action, including termination.
City employees who operate emergency vehicles or hold commercial driver's licenses
("CDLs") and operate commercial motor vehicles while employed by the City are subject to
additional rules and regulations imposed by the federal government. These regulations require
urine drug testing and alcohol breath testing in the following circumstances:
pre-employment;
reasonable suspicion;
post-accident;
return to duty testing;
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random testing.
CDL holders who test positive must be removed from their motor vehicle operator duties and
are subject to discipline, up to and including termination. CDL holders should consult the
City's CDL policy for the additional details concerning these rules.
Based on the federal Drug-Free Workplace Act, the manufacturing, distribution, dispensation,
possession and use of unlawful drugs or alcohol on City premises or during work hours by City
employees is strictly prohibited. Violation of this policy can result in disciplinary action,
including termination. Continued poor performance or failure to successfully complete a
rehabilitation program is grounds for termination.
APPENDIX B
RECEIPT OF PERSONNEL POLICIES
All employees should read the following; then sign, date and return the form to Human
Resources Office. The form will be placed in the employee's personnel file.
Enclosed are the City of Edmonds personnel policies. It is your responsibility to read these
policies, as they will acquaint you with your employee benefits, our personnel practices and
rules, and some organizational philosophy. It is important to understand that these policies do
not create an employment contract or a guarantee of employment of any specific duration
between the City and its employees. Although we hope that your employment relationship
with us will be long term, we recognize that at times things do not always work out as hoped,
and either of us may decide to terminate the employment relationship. Unless specific rights
are granted to you in employment contracts, civil service rules, or elsewhere, all employees of
the City are considered at-will employees and may be terminated from City employment at any
time, with or without cause and with or without notice.
As the City grows and changes, personnel policies may change. The City, therefore, reserves
the right to revise, supplement, clarify or rescind any policy or portion of a policy when
deemed appropriate by the Mayor. You will be notified of any such changes. Please also
understand that no supervisor, manager or representative of the City other than the Mayor has
the authority to make any written or verbal statements or representations which are inconsistent
with these policies.
The City, as the employer, reserves the right to deduct from an employee’s final paycheck
and/or accrued benefits of any amounts advanced to employee that remain unearned when his
or her employment with the City ends.
If you have any questions about these policies or any other policies of the City, please feel free
to ask your supervisor, department head or the Mayor.
Your signature below signifies you have received and understand the information stated above.
______________________________
Employee Signature
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the 2002 policies.
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______________________________
Employee Printed Name
____________________Date
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AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
JANUARY 1, 2014 THROUGH DECEMBER 31, 2016
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TABLE OF CONTENTS
ARTICLE I RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION- PAGE 3
ARTICLE II GENDER - PAGE 4
ARTICLE III ASSOCIATION RIGHTS- PAGE 4
ARTICLE IV HOURS OF WORK, OVERTIME AND CALLBACK - PAGE 5
ARTICLE V PROBATIONARY PERIODS, SENIORITY- PAGE 9
ARTICLE VI WAGES - PAGE 10 (also see Appendix “A”)
ARTICLE VII HOLIDAYS - PAGE 10
ARTICLE VIII VACATIONS - PAGE 11
ARTICLE IX LEAVES - PAGE 13
ARTICLE X INSURANCE - PAGE 16
ARTICLE XI UNIFORMS AND EQUIPMENT - PAGE 17
ARTICLE XII MISCELLANEOUS - PAGE 20
ARTICLE XIII NO STRIKE PROVISION - PAGE 22
ARTICLE XIV DISCHARGE OR SUSPENSION - PAGE 22
ARTICLE XV GRIEVANCE PROCEDURE - PAGE 23
ARTICLE XVI SAVINGS CLAUSE- PAGE 25
ARTICLE XVII DURATION - PAGE 25
ARTICLE XVIII ENTIRE AGREEMENT- PAGE 25
APPENDIX “A” - PAGE 26
APPENDIX “B” - PAGE 33
APPENDIX “B-1” - PAGE 40
APPENDIX “C” - PAGE 41
APPENDIX “D” - PAGE 44
APPENDIX “E” –PAGE 46
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AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
JANUARY 1, 2014 THROUGH DECEMBER 31, 2016
(Representing the Law Enforcement Commissioned Employees)
THIS AGREEMENT is by and between the CITY OF EDMONDS, WASHINGTON, hereinafter
referred to as the Employer, and the EDMONDS POLICE OFFICERS’ ASSOCIATION, hereinafter
referred to as the Association.
ARTICLE I. RECOGNITION, ASSOCIATION MEMBERSHIP & PAYROLL DEDUCTION
1.1 Recognition – The Employer recognizes the Association as the sole collective bargaining
representative for all fully commissioned law enforcement officers of the City of Edmonds,
Washington Police Department excluding the Chief of Police, Assistant Police Chiefs, Secretary
to the Chief of Police, Supervisors, confidential employees and all other employees of the
Employer.
1.2 Association Membership – It shall be a condition of employment that all Employees of the
Employer covered by this Agreement who are members of the Association in good standing on
the effective date of this Agreement shall remain members in good standing or pay an agency fee
and those who are not members on the effective date of this Agreement shall, on the thirty-first
(31st) day following the effective date of this Agreement, become and remain members in good
standing in the Association or pay an agency fee. It shall also be a condition of employment that
all Employees covered by this Agreement hired on or after its effective date shall, on the thirty-
first (31st) day following the beginning of such employment, become and remain members in
good standing in the Association or pay an agency fee.
1.2.1 In accordance with RCW 41.56.122 Employees covered by this Agreement who for bona
fide religious tenets or teachings of a church or religious body are forbidden from joining a
Union/Association shall contribute an amount equivalent to regular Union/Association dues to a
non-religious charity or to another charitable organization mutually agreed upon by the affected
Employee and the Association to which such Employee would otherwise pay the regular
monthly dues. If the Employee and Association are unable to agree, the Public Employment
Relations Commission (PERC) shall designate the charity. The Employee shall furnish written
proof to the Association and the Employer that such payment has been made.
1.2.2 Temporary Employees shall work under the terms of this Agreement, but shall be required
to pay an Association service fee equivalent to regular monthly dues for an Entry Level Officer.
1.3 Payroll Deduct – The Employer shall deduct from the pay of all Employees covered by this
Agreement the dues of the Association and shall remit to said Association all such deductions
monthly, except that all deductions for the above items must be uniform and regular to
accommodate the monthly machine processed payroll. Where laws require written authorization
by the Employee, the same shall be furnished in the form required. No deduction shall be made
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which is prohibited by applicable law. The Association shall indemnify, defend and hold the
Employer harmless against any claims made and against any suit instituted against the Employer
on account of any check-off of dues for the Association. The Association shall refund to the
Employer any amounts paid to it in error on account of the check-off provision upon presentation
of proper evidence thereof.
ARTICLE II. GENDER
2.1 Wherever the words Employee or Employees are used in this Agreement, they are intended and
shall be construed so as to apply equally to either gender.
ARTICLE III. ASSOCIATION RIGHTS
3.1 Association Officials Time-Off – An Association Official who is an Employee in the
Bargaining Unit (Association Board Officer, Negotiation Team Member and/or Shop Steward as
appropriate to the specific activity) shall be granted a reasonable amount of release time if on
duty while actually conducting contract negotiations, contract administration or discipline
representation with the Employer on behalf of the Employees in the Bargaining Unit or actually
engaged in preparatory meetings for said activities with the Employee. This does not include
research and other preparation activities not specifically enumerated and provided:
o They notify the Employer at least forty-eight (48) hours prior to the time-off,
o The Employer is able to properly staff the Employee’s job duties during the time- off,
o And the wage cost to the Employer is no greater than the cost that would have been
incurred had the Association Official not taken time-off.
When Association activities, as enumerated above, must be scheduled during an Association
Official’s off duty hours, adjustments shall be made to the Official’s regular schedule on an hour
for hour (straight time) basis.
Additionally, the Employer shall allow up to an aggregate of nine (9) work days per year of
aggregate leave to allow one (1) delegate from the Edmonds Police Association (EPOA) to
attend each meeting of the Washington State Council of Police (WACOPS) provided that time
spent in such endeavors shall not be considered compensable time within the meaning of the
FLSA and; provided that such delegates pay all of their own expenses in attending the above
meetings.
3.2 Association Investigation and Visitation Privileges – The Labor Representative of the
Association, with the permission of the Department Head or designee, may visit the work
location of Employees at any reasonable time and location for the purpose of investigating
Grievances. Such Representative shall limit activities during such investigations to matters
relating to this Agreement; provided however, the Labor Representative shall not interfere with
the operation or normal routine of any department.
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3.3 Bulletin Boards – The Employer shall provide suitable space for a bulletin board to be used
exclusively by the Association.
3.4 Use of Equipment – Bargaining Unit Officials may make occasional but limited use of City
owned/operated communication resources (telephone, facsimile, voice mail, electronic mail,
copier, computer) for communications; specifically, incidental or minimal use is permitted.
Incidental or minimal use is that which is both brief in duration and accumulation and does not
interfere with or impact the conduct of official City business due to volume, frequency or
impedes Employee’s performance of their official duties. In no event will the Association use the
City communications resources for internal Association business beyond that permitted for
minimal use or for any political use.
The Association will supply one (1) box/case of paper of a similar type and quality as used by
the City on an annual basis to the City.
ARTICLE IV. HOURS OF WORK, OVERTIME AND CALLBACK
4.1 The workweek shall be comprised of three (3) or more consecutive days ON duty and two (2) or
more consecutive days OFF duty. The sum total of time worked shall not exceed forty (40) hours
per week based on an annual average. Officers assigned to patrol will work a four (4) days ON
and four (4) days OFF (4/4), twelve (12) hour schedule. Specific shift configurations (to
include shift hours and days on/days off rotation) shall be as agreed between the Employer and
the Association. FLSA 7(k) work period is mutually agreed to be twenty eight (28) days except
for patrol working twelve (12) hour shifts shall be twenty four (24) days.
4.1.1 A workday shall normally include the following based on shift hours:
Shifts of 8 hours: One (1) thirty (30) minute meal period
Two (2) fifteen (15) minute rest periods
Shifts of 10 hours: One (1) forty-five (45) minute meal period
Two (2) fifteen (15) minute rest periods
Shifts of 12 hours: One (1) forty-five (45) minute meal period
Three (3) fifteen (15) minute rest periods
All Employees shall be subject to immediate call during meal and rest periods for which no
overtime or additional compensation shall be paid. An Employee recalled to work from a meal or
rest period shall be entitled to an additional rest period.
4.1.2 Scheduling of K-9 Officers – K-9 Officers will be scheduled on a forty (40) hour per week
basis utilizing a four (4) day per week, ten (10) hour per day schedule.
4.2 Overtime – Overtime shall be that time worked in excess of the scheduled hours of work which
shall be compensated at the rate of one and one-half (1.5) times the Employee’s regular straight
time hourly rate of pay.
4.2.1 Call Back –The Employee is considered to be on paid status upon being ordered back to
work (i.e. notification of a call out) and off paid status when leaving the police facility or other
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Employer designated work site. In the case of pre-scheduled meetings, court appearances and
other scheduled events, paid status commences at the time scheduled for the event and ends
when the event is over but at no time less than the three (3) hour minimum as described later in
this Section.
Employees ordered to report back to duty after going home after their regular shift, or ordered to
report back to work on their day off, including time required to be spent in court, either as a
witness or in assistance on another officer’s case, or in attendance at department meetings shall
be guaranteed three (3) hours at the rate of one and one-half (1.5) times the Employee’s regular
straight time hourly rate of pay. In the event an Employee is not notified by 12:00 noon forty
eight (48) hours prior to a scheduled or subpoenaed Court appearance on a regularly scheduled
day off that such an appearance is not necessary, the Employee shall be guaranteed two and one-
half (2.5) hours at the Employee’s regular straight time hourly rate of pay. If the employee is
assigned to graveyard, and the Court appearance is scheduled during their work week, they will
be notified before the end of their shift prior to the Court appearance.
Employees ordered to report back to work on a prescheduled day off (Kelly day, compensatory
time, holiday time, or vacation day) shall be provided additional compensation of straight time
compensatory time or straight time overtime equivalent to 50% of the hours worked on that day.
As an example, an employee has a prescheduled 12 hour vacation day and gets called in to work.
The employee works 6 hours. The employee would utilize 6 hours vacation time on that day, and
would be paid 6 hours regular time, plus would receive an additional 3 hours straight time comp
time or straight time paid time for being called in.
4.2.2 All approved overtime shall be compensated in increments of fifteen (15) minutes with the
major portion of fifteen (15) minutes being paid as fifteen (15) minutes.
4.2.3 However, if an employee is on vacation, and regardless of the shift needing to be
covered, and absent being called back to duty involuntarily, no overtime shall be earned. If an
employee choses to voluntarily cover a shift during previously scheduled vacation, those hours
worked will be credited back to that employee’s vacation hour bank. Should the employee
voluntarily work an overtime shift that falls on what would be a regularly scheduled day off,
even if in-between scheduled vacation days, then the employee will be compensated in
accordance with section 4.2.
4.3 Shift Bid - The policy of bidding for shift assignments on a seniority basis by rank shall be
recognized, provided seniority may be disregarded for good cause by the Employer.
Shift bids for the following year open on or about September 1 and close on or about October 1
and shall be open for thirty (30) days.
Sergeants and Corporals will bid for 0600-1800 and 1800-0600 shift hours. Officers will bid for
0600-1800 and 1800-0600 shift hours. In addition, officers may also bid for 0700-1900 and
1900-0700, with two officer slots from each of the four (4) patrol squads being dedicated to these
hours. The implementation of the 0700-1900 and 1900-0700 shifts will be for an initial trial
period of six (6) months, beginning September 1, 2014, after which the City or the Association
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can elect to discontinue the shift, or with mutual agreement, further modify the shift for an
additional six (6) month trial period. If neither party does so, the shift will become permanent.
Employees shall be notified of the result of the bid on or about October 15.
For the purpose of this Section “on or about” shall mean not to exceed three (3) days.
Bid results may be subject to change due to events such as promotion, specialty assignment
rotation, resignation or other good cause.
Any Employer initiated change to an Employee’s previously assigned bid shift will require
fourteen (14) day prior notification to the Employee. Any change to an Employee’s previously
assigned bid shift with less than fourteen-day (14) notice will result in the Employee receiving
compensation at the rate of one and one-half (1.5) times the Employee’s regular straight time
hourly rate of pay from the date of the change through the fourteenth (14th) day. The fourteen
(14) day notification and the one and one half (1.5) times regular straight time hourly rate of pay
requirement may be waived by the Association on behalf of the Employee. The fourteen (14)
day notification request will not apply in the case of a bonafide emergency or other good cause.
4.3.1 There will normally be only one Corporal assigned per patrol shift, and shift bidding will
be by seniority. If, however, there are more Corporals assigned to the Patrol Division than there
are shifts, the “extra” Corporal shall bid for shift based on seniority.
4.4 Training
4.4.1 Required Training – Required training done on a regular duty day shall be done on a
basis of shift adjustment whenever possible. Off-duty required training shall be paid with
compensatory time-off at the time and one-half (1.5) rate, subject to Article IV.
4.4.2 Non-Required Training – Shall be allowed at the sole discretion of the Employer. Any
time accrued in furtherance of non-required training shall be paid at the straight-time
hourly rate of pay, but with the concurrence of both the Employer and Employee, it may
be accrued at the hourly rate with compensatory time-off on an hour-for-hour basis,
subject to Article IV.
4.4.3 Training While On-Duty - If scheduled training occurs while on duty and consists of
eight (8) hours or more; the hours of training shall constitute an entire workday,
regardless of the Employee’s hours of duty.
While attending training on duty and the hours of instruction are less than eight (8) hours
due to circumstances such as the instructor releasing the class early from training, the
Employee has the option of returning to work or using leave time of their choice to fulfill
their training obligations.
Scenarios:
Employee attends training that is scheduled for eight (8) hours or more. The training ends early,
after seven (7) hours. The Employee must use “leave time” of their choice to complete an eight
(8) hour period.
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An Employee attends training that is scheduled for less than eight (8) hours. The Employee shall
return to duty to complete their obligated shift hours of duty.
4.5 The utilization of any compensatory time accrued shall be at the Employee’s option; provided,
however, that the scheduling of holiday time accrued pursuant to Article VII and the
compensatory time off under this Article shall create no undue hardship to the Employer nor
shall it interfere with previously scheduled vacations An undue hardship is defined as the City
being required to pay more than one employee overtime to allow for time off to be granted and
still maintain minimum staffing levels.
.
4.5.1 Requests to schedule compensatory or holiday time shall be made not less than fourteen
(14) days in advance of the requested date, provided, however, that compensatory time may be
scheduled with less than fourteen-day (14) notice only when the request would not require the
Employer to call another Employee to work in order to meet minimum staffing requirements,
provided further that an Employee requesting compensatory time with less than fourteen-day
(14) notice shall be allowed the time off if the Employee arranges for a volunteer replacement.
Whether the substitute Employee works at the request of the Employer or at the request of
another Employee, overtime will be paid. Accumulation of compensatory time shall be limited to
a maximum accrual of eighty (80) hours at any one time. Any hours accrued in excess of the
maximum shall be paid to the Employee at the next regularly scheduled pay period.
4.5.2 Probationary employees may accrue compensatory time pursuant to terms of this
agreement, provided however such accrued compensatory time may only be utilized when the
employee is no longer in probationary status
4.5.3 The following formula shall address “minimum staffing” as it relates to Employees’
ability to be approved for time off.
Between 0600 and 1800 hours a Supervisor plus three (3) Officers (total of four-4) not
including Officers/Employees assigned to Specialty Units with the exception of K-9
Between 1800 and 0600 hours, a Supervisor plus four (4) Officers (total of five-5) not
including Officers/Employees assigned to Specialty Units with the exception of K-9.
In an effort for consistency the following shall apply for implementing time off requests:
o Employees shall contact their shift Supervisor if available. In the event that their shift
Supervisor is not available then the Employee would contact the “on-duty” shift
Supervisor.
o On-duty Supervisor will check the payroll sheet and determine if staffing minimums
allow for the time off request to be approved.
o If approved, the on-duty Supervisor shall document the time off request on the Payroll
sheet and Turn-over sheet.
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o In addition, the on-duty Supervisor shall send an e-mail to “all” Sergeants and
Corporals to provide for proper communication of the staffing change.
It will be the responsibility of the Employee to provide as much notification as possible.
Requests submitted less than eight (8) hours prior to the start of a shift, may be denied by a
Supervisor.
While actually at work an Employee will be granted requested time off during that shift if
minimum staffing levels are met as described above and there are no critical incidents that would
require additional staffing at that time.
Staffing minimums shall be increased during July 4th and the Taste of Edmonds by one (1)
officer, without requiring any overtime coverage to meet those minimums.
4.6 In order to emulate an average of 2080 hours worked on an annual basis, Employees assigned to
any given number of shift hour patrol schedules, will receive the appropriate number of “Kelly”
days per year. It is the understanding of the parties that the contract work schedules are FLSA
compliant. The term “Kelly” days or time is used for convenience and is not an indication that
adjustments are required within the work period to avoid FLSA overtime thresholds. “Kelly”
days will be accrued in a bank of hours.
o Shifts of twelve (12) hour duration receive twelve (12) “Kelly” days totaling a bank of
one hundred forty four (144) hours in the bank.
a) Forty eight (48) hours per trimester will be credited to the bank.
b) On a pro rata basis this will equate to twelve (12) hours per month.
c) Employees shall use thirty six (36) hours per trimester or shall be subject to
forfeit those hours not used.
d) Twelve (12) hours may be carried over each trimester.
e) Up to thirty six (36) hours may be cashed out annually.
On or before December 1st of each calendar year all unused and unscheduled “Kelly” hours, up to
and including thirty six (36) hours shall be repurchased by the Employer at the Employee’s
regular straight time hourly rate of pay. This repurchase will be in the form of a separate check,
separate from the Holiday repurchase, and not direct deposit. Employees are responsible for
monitoring their “Kelly” hour balances and planning use of “Kelly” hours to avoid “use it
or lose it” scenarios. Any hours in excess of thirty six (36) shall be scheduled by the Employee
prior to October 31st of each calendar year.
ARTICLE V. PROBATIONARY PERIODS, SENIORITY
5.1 Probationary periods upon initial appointment shall not exceed one (1) year beyond graduation
from the Basic Law Enforcement Academy except as provided in Section 10.5 of the Civil
Service Rules and Regulations. Probationary periods for lateral hires and those receiving
Promotions shall not exceed one (1) year except as provided in Section 10.5 of the Civil Service
Commission Rules and Regulations. Any probationary period shall be extended automatically for
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the number of work days equal to the number of work days an Employee was absent in excess of
ten (10) work days during the probationary period. In the event that the Employer requests the
Civil Service Commission to extend an Employee’s probation period, the Association will
receive a copy of the notification provided to the Employee of said action.
5.2 “Seniority” as used in this Agreement shall accrue from an Employee’s seniority date which
shall be the Employee’s first date of eligibility with the fully commissioned law enforcement
employees bargaining unit, provided that Employees who return from layoff or period of
disability, as provided in the Civil Service Rules and Regulations, shall retain the seniority held
prior to the layoff or period of disability. In the event of promotion out of the bargaining unit, or
demotion or reversion back into the bargaining unit, the employee will retain their original
seniority held prior to leaving the bargaining unit.
5.2.1 In the event an Employee returns following a break in service, the Employee shall retain
the seniority the Employee had accrued prior to the break in service. A break in service occurs
when an Employee’s employment relationship ends. No seniority shall accrue while an
individual is on a reemployment Civil Service list. Seniority includes time spent in any leave
status, including leaves without pay.
5.2.2 “Seniority by rank” as used in this Agreement shall accrue from the effective date of
promotion to the Employee’s current rank.
5.3 The Employer shall provide the Association with a list of all current Employees of the
Bargaining Unit with their respective seniority dates on July 1st of each year and shall post a copy
of same on the Association bulletin board.
5.4 Preference in vacation scheduling and extra days off shall be administered in accordance with
seniority as provided in Section 8.2 below.
5.5 An Employee shall lose all seniority in the event of discharge or voluntary termination.
ARTICLE VI. WAGES
6.1 The classification of work and the corresponding rates of pay covered by this Agreement shall be
as set forth in APPENDIX “A” which by this reference shall be incorporated herein as if set
forth in full.
ARTICLE VII. HOLIDAYS
7.1 The following days shall be recognized holidays:
New Year’s Day January 1
Martin Luther King Day Third Monday of January
Washington’s Birthday Third Monday of February
Memorial Day Last Monday of May
Independence Day July 4
Labor Day First Monday of September
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Veteran’s Day November 11
Thanksgiving Day Fourth Thursday of November
Friday following Thanksgiving Day
Christmas Eve December 24
Christmas Day December 25
7.1.1 All Employees shall be paid for all such holidays regardless upon which day in the week
the holiday shall fall. Each day consists of ten (10) hours. This pay shall be in the form of a
holiday bank equal to one hundred and ten (110) hours. If any work is performed by such
Employee on such holiday, additional compensation at the overtime rate shall be paid, in
addition to the day off at a later date. If overtime is worked on a holiday, straight time comp time
equivalent to the number of overtime hours worked will also be given in addition to applicable
overtime. No Employee shall be called to work on such a holiday for less than a minimum call-
out time and rate. Employees scheduled to work Monday through Friday 8 hour days, Monday
through Thursday 10 hour days, or Tuesday through Friday 10 hour days shall observe holidays
which fall upon a Saturday on the proceeding scheduled Friday workday and any holidays which
fall upon a Sunday on the following scheduled Monday workday. If a holiday occurs during an
Employee’s vacation, the Employee shall receive the holiday on a later mutually scheduled date.
7.2 Holidays shall be scheduled in accordance with the provisions of Section 4.5.1.
7.3 On or before December 1st of each calendar year, all unused and unscheduled “Holiday” hours,
up to and including eighty eight (88) hours shall be repurchased by the Employer at the
Employee’s regular straight time hourly rate of pay. This repurchase will be in the form of a
separate check, separate from the Kelly hours repurchase and not direct deposit. Employees are
responsible for monitoring their “Holiday” hour balances and planning use of “Holiday”
hours to avoid “use it or lose it” scenarios. Any hours in excess of eighty eight (88) shall be
scheduled by the Employee prior to October 31st of each calendar year. Any scheduled but
remaining unused holiday hours still in the employee’s bank on December 31 of each year shall
be forfeited without any additional compensation. However, if the employer requires an
employee to cancel a prescheduled holiday off during November or December, upon written
approval of the Division’s Assistant Chief, the holiday may be carried over to be used within 60
days of the new calendar year.
ARTICLE VIII. VACATIONS
8.1 All regular full-time Employees shall receive vacation with full pay annually in accordance with
the following:
YEARS OF EMPLOYMENT HOURS OF VACATION
After First 6 months 48 hours
Second 6 months 40 hours additional
2 through 4 years 96 hours
5 through 10 years 136 hours
11 through 15 years 176 hours
16 through 19 years 188 hours
20 through 24 years 200 hours
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25 years and thereafter 216 hours
Note: All accrual days are based on an eight (8) hour day.
8.2 In order to make provisions for timely vacation schedules, all Employees shall bid for vacations.
Preference in bidding for vacation scheduling and extra days off shall be administered in
accordance with seniority, as defined in Section 5.2.
Employees who request a position transfer may be subject to losing their previously bid vacation.
Vacation bidding for January through December shall open on or about October 15 and close on
November 15 and shall be open for thirty (30) days.
Notification will be provided on or about December 1. For the purpose of this Section, “on or
about” shall mean not to exceed three (3) days.
Vacation requests made following the annual vacation bid approval will be on a first come first
served basis for the remainder of the bid year.
8.3 Should an Employee terminate employment, having completed no less than six (6) months
employment, the Employee shall receive pro rata vacation pay.
8.4 The maximum vacation leave carry-over from one calendar year to the next shall be limited to
two (2) years’ worth of accumulated leave at the Employee’s current accrual rate. An Employee
who has reached the maximum accrual level may continue to accrue vacation until December
31st, at which time any vacation accrued in addition to the maximum carry-over will be forfeited,
provided that the maximum accrual subject to cash-out upon separation shall be four hundred
and thirty two (432) hours, provided further that this limitation shall not apply when the
separation is caused by unanticipated events such as death, disability, illness, involuntary
discharge or similar circumstances. Employees are responsible for monitoring their vacation
balances and planning vacation to avoid “use it or lose it” scenarios. Where the Employee has
failed to appropriately manage their vacation balances, the Employer need not incur overtime to
avoid forfeiture.
8.5 In the event scheduling in Superior Court necessitates the appearance of an Employee during the
Employee’s previously scheduled vacation time that Employee shall be offered the opportunity
of rescheduling vacation at a time mutually convenient to the Employee and the Employer as
determined by the Chief of Police. Once vacation has been approved and the affected Employee
has incurred non-refundable or unusable expenses in planning for the same, the Employee shall
be reimbursed by the City for those expenses. Upon request, the Employee shall assign any
tickets or other benefits to the City for which reimbursement is made. Any Employee called back
to duty for any reason once the vacation has begun shall be reimbursed for round trip
transportation costs involved in returning for duty. Reimbursement for travel shall be made on
the same basis as the original mode of transportation. If applicable, mileage shall be paid at the
approved IRS rate. For the purposes of this Section “vacation” shall include leave of absence,
bereavement leave or compensatory time off, including regularly scheduled days off,
immediately preceding or following any of the aforementioned time off.
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ARTICLE IX. LEAVES
9.1 Sick Leave – All LEOFF II Employees shall receive sick leave accruals under Section 9.1.6,
including a one thousand (1,000) hour maximum accrual, accrued at the rate of nine (9) hours
per month. Sick leave accrued but not taken from one (1) hour to four hundred (400) hours
shall be converted to pay at the Employee’s regular rate of pay in effect at the date of termination
and on the basis of the following schedule:
With two (2) week notice - Honorable voluntary quit - 25% of hours accrued.
Termination by City layoff - 25% of hours accrued.
Termination for Retirement - 50% of hours accrued.
Sick leave accrued but not taken from four hundred one (401) hours to eight hundred (800)
hours shall be converted to pay, upon honorable termination of any nature, for fifty percent
(50%) of hours accrued at the Employee’s regular rate of pay in effect at the date of termination.
At the Employee’s option, sick leave accrued but not taken from four hundred one (401) hours
to eight hundred (800) hours may be converted to vacation time, on the basis of one (1) hour for
every two (2) hours accrued or fifty percent (50%), to be used prior to the Employee’s
termination date. Hours accrued from eight hundred one (801) hours to one thousand (1,000)
hours are not eligible for compensation or conversion.
After the employee exceeds 900 hours they have the ability to convert the hours (back to a
minimum of 900 hours) at a ratio of one (1) hour for every two (2) hours accrued or fifty percent
(50%). The maximum sick hours an employee can sell back is 48 hours, which will convert to 24
hours of vacation. The conversion will occur at the second paycheck in January. The converted
hours will be added to the employee’s vacation bank. For example an employee at 1000 hours
could sell back 48 hours and place 24 hours into their vacation bank.
Employees who terminate based on a disability may elect to either receive one hundred percent
(100%) of the unused sick leave balance or remain in a paid status until the sick leave is
exhausted.
For the purposes of this section 9.1, retirement, in addition to its usual meaning, shall include
those employees with twenty (20) or more years’ service credit within the LEOFF II system who
choose to end employment with the City on a voluntary, honorable basis, even though the
Employee has not yet attained regular retirement age, as defined by LEOFF.
9.1.1 Accrued sick leave may be used only for:
(a) The Employee’s own illness, injury or disability (including disability due to
pregnancy or childbirth);
(b) The need to care for a child under eighteen (18) years of age (or an adult child
incapable of self-care) with a health condition requiring treatment or supervision;
(c) The need to care for the Employee’s spouse or domestic partner, parent, parent in-law
or grandparent with a serious health condition or emergency condition;
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(d) Medical or dental appointments for the Employee or a dependent child; Employees
must make reasonable efforts to schedule such appointments at times when they will not
interfere with scheduled work days and;
(e) Other circumstances if authorized by the Chief of Police.
At their election, Employees may use other accrued paid leave in place of or in addition
to sick leave for any of the purposes described above.
9.1.2 Item (e) shall be subject to prior approval of the Chief of Police and shall be granted for
the period of time required to meet the emergent situation considering all the
circumstances such as distances involved, degree or kinship, etc.
9.1.3 The certificate of a doctor and/or written report concerning the need for the sick leave
may be required by the Employer when an Employee is absent for a period in excess of
four (4) days or based upon an individualized suspicion of sick leave abuse and, if so
required, shall be supplied by the Employee in order to qualify for sick leave with pay.
9.1.4 Sick leave may be used for medical, dental, or ocular appointments, when absence during
working hours for this purpose is authorized in advance by the Employee’s supervisor,
provided that the Employee must make a reasonable effort to schedule such appointments
at times which have the least interference with the workday.
9.1.5 In the event of death of the Employee, payment for all unused sick leave up to one
thousand ( 1000 ) hours shall be made to the surviving spouse or domestic partner or to
the employee’s estate if there is no spouse, at the Employee’s regular straight time hourly
rate of pay.
9.1.6 All Employees hired will accrue sick leave at the rate of nine (9) hours per month
commencing with the date of hire. In the event of significant job related injury or illness
to the Employee which is approved as a claim by Washington State Labor and Industries
(L & I), the Employee may at the Employee’s option be placed on sick leave, and accrued
sick leave (or if insufficient sick leave, then other paid leave) shall be utilized. In turn, the
Employee shall sign over all payments received from L & I that relate to time loss from
the Employer. The Employer will provide a sick leave supplement / “buy-back” for the
affected Employee pursuant to RCW Title 41 LEOFF Supplement and pursuant to the
buy-back worksheet incorporated herein as Appendix D.
9.2 Jury Leave – Necessary leave shall be allowed by the Employer to permit any Employee to
report for jury duty or to serve as a member of a jury. The Employee shall receive from the
Employer as compensation during this leave period regular salary. The Employee shall sign over
to the Employer compensation received from the Courts for jury duty and remain on full paid
status.
9.3 Bereavement Leave – In the event of a death in the “immediate family” of an Employee, the
Department Head shall upon request grant the Employee bereavement leave with pay. The
maximum number of workdays granted shall be three (3); provided however, in the event of
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unusual circumstances or if travel is required to attend a funeral, additional time not to exceed
three (3) days may be granted. Such additional leave shall be deducted from the Employee’s sick
leave account. The term “immediate family” shall include:
o Spouse or domestic partner and children, including step children of the Employee;
o Mother, Father, Brother, Sister of the Employee or spouse;
o Grandparents of the Employee or spouse;
o Grandchildren
9.4 Leaves of Absence – If approved by the Employer, non-probationary (permanent) Employees
may take up to six (6) months leave of absence without pay. Such leaves shall not constitute a
break in service but no benefits shall accrue during the leave of absence. See guidance in section
5.1 regarding Break in Service and Seniority.
9.5 Sick Leave Incentive Bonus – Unless otherwise specified in the labor agreement, Employees
who maintain a good attendance record shall be eligible for the following Sick Leave Incentive
Plan;
Days of Sick Leave Used during the Year Hours of Vacation Leave Earned
0 24
1 16
2 8
3 or more 0
This Sick Leave Incentive Plan excludes sick leave used for on duty injury involving an
approved L & I claim against the City or leave taken pursuant to
Family Medical Leave Act (FMLA). The hours earned and used will be pro-rated to the nearest
full hour. For the purposes of this section, day is defined as a work day under the Employee’s
present work schedule.
9.6 Light-Duty – In the event a LEOFF II Employee suffers an illness or injury that prevents the
Employee from performing their full range of duties for a period in excess of two (2) weeks,
light-duty shall be assigned as authorized by the treating doctor pursuant to the terms outlined in
Article 9.6.3.
9.6.1 Work Assignments – Light-duty status shall include work assignments within the Police
Department that the Employee is released to perform by the Employee’s treating doctor until a
full release for return to work is authorized.
9.6.2 Rate of Pay/Required Duty – Employees assigned light-duty status shall be paid
at one hundred percent (100%) of their normal rate of pay. Employees shall work a forty
(40) hour workweek schedule as determined by the Employer. Employees may work less
than 40 hours per week (including partial days) if so ordered by the treating doctor. A
forty (40) hour or less schedule includes changes to benefit calculations such as Kelly Hours.
9.6.3 Duration – A LEOFF II Employee with a favorable prognosis for return to full
duty by the treating doctor will be assigned light-duty for a maximum period of three
hundred thirty six (336) hours unless the Employee is earlier able to resume a full range
of duties. The three hundred thirty six (336) hour period includes both full days and
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partial days on a prorated basis when required by the treating doctor. Such period may be
extended upon mutual written agreement of the Employer and the Association on behalf
of the Employee when the medical prognosis of the Employee being able to return to full
Employment within a reasonable period of time is received by the Employer.
9.6.4 Medical Reinstatement List & Effective Life of List - Names on Civil Service
Commission’s (CSC) Medical Reinstatement List for a class of Employee shall be in
order of separation to be established by the Commission. Names of Employees on the
Medical Reinstatement List shall be carried two (2) years from the Employee’s last date
of employment.
ARTICLE X. INSURANCE
10.1 Coverage – The Employer shall make available to eligible regular full time Employees and their
eligible spouses and dependents, an insurance program that includes medical, dental, vision
insurance and employee assistance plan (EAP) benefit. For the purposes of this article, spouse
also includes “registered domestic partner” as defined under Washington state law. This
insurance program includes the following:
Medical Insurance - Employee shall choose between the Medical insurance plans offered by the
City of Edmonds in accordance with the provisions of this Agreement.
Dental Insurance - Dental insurance is provided through the AWC Washington Dental Service
Plan F with Option III (Orthodontia).
Vision Insurance - Vision insurance is provided through AWC Vision Service Plan ($10.00
deductible).
EAP Plan - The Employee Assistance Program is provided through UHC.
10.2 The Employer shall pay the costs necessary to provide health, vision, life, dental and disability
insurance plans specified in this agreement for all employees in the bargaining unit. The
selection of a different/new provider shall be at the sole discretion of the Employer, provided that
the benefit levels shall be substantially the same as those benefit levels in effect as of the signing
of this agreement. In the event that the Employer receives notice of the termination of any plan
specified in this agreement, the Employer will promptly notify the Association and the parties
shall commence negotiation regarding replacement coverage and cost.
The parties mutually recognize that they have less than a complete satisfaction with the current
health plan offerings. They have discussed potential alternative coverage but that work has not
yet been completed. The Association and its members, despite their dissatisfaction with the
current provider, have a strong interest in ensuring that good coverage remains in effect. To do
this, the parties recognize a mutual interest in surveying other possible plan offerings and they
are unable to complete this process in time for the execution of this 2014-2016 CBA. So, to
accommodate these interests, the parties agree that the City will continue its efforts to identify
alternative carriers. In the event the City locates a carrier that can provide coverage equal to or
better than the current level of coverage, the City is allowed to present that information to the
Association and, subject to the explicit requirement that the alternative plan would be as a whole
equal to or better than the current plan, the parties would reopen the contract in the Fall of 2014
to discuss implementation of the alternative coverage to begin in 2015. This reopener would only
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be triggered by the identification and presentation of such a similar or better plan and no
reopener would be triggered in the event the plan were as a whole of a reduced nature.
Furthermore, the scope of the reopener would only be to discuss the plan specifications,
implementation and other related topics; the reopener would in no way involve the current
respective employer/employee premium contributions, which would remain as identified in this
Article for the balance of the CBA.
10.3 The Employer shall pay one hundred percent (100%) of those premiums necessary to maintain
the existing level of hospital and medical care, dental care, orthodontic care, vision care, life and
disability insurance coverage for each Employee. The Employer shall pay ninety percent (90%)
of those premiums necessary to maintain the existing level of hospital, medical care, dental care,
and orthodontic care insurance coverage for each Employee’s Dependents.
10.3.1 The Employer shall pay ninety percent (90%) of those premiums necessary to maintain
the existing level of vision care insurance coverage for each Employee who requires Dependent
coverage.
10.4 Liability – The Employer shall pay one hundred percent (100%) of those premiums necessary to
provide liability insurance for each Employee. The Employer shall provide legal counsel or
reasonable attorney’s fees for representation and defense of lawsuits and to hold Employees
harmless from any expenses connected with the defense, settlement or monetary judgments from
such actions, claims, or proceedings arising out of or incident to acts and/or omissions occurring
while the Employee was acting in good faith in the performance or purported failure of
performance of official duties or employment and provided further that the Employee was not
engaging in criminal or malicious misconduct. A criminal conviction shall be deemed conclusive
but not exclusive proof of criminal misconduct for the purposes of this section. If the City elects
to pay reasonable attorney’s fees hereunder, no claim for such payment may be made by an
Employee prior to the conclusion of a criminal lawsuit.
10.5 If it is permissible under the Employer provided hospital and medical care insurance plan,
Employees shall have the option to divert Dependent coverage applicable to that Employee to the
Employee’s own private health plan.
ARTICLE XI. UNIFORMS AND EQUIPMENT
11.1 The Employer shall provide the following uniform items to new Employees and replace any of
the following uniform items of any Employee which in the reasonable opinion of the Employer
require replacement, subject to the language of Section 11.3:
o Name Tags: One metal, requisite number of sewn on cloth name tags depending on
types/numbers of uniforms selected by Employee;
o Shirts: Up to three long sleeve and three short sleeve;
o Trousers: Up to three pair;
o Trouser Belt: One;
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o Jumpsuits: Up to two, with the understanding that each jumpsuit purchased by the
Employer will be in lieu of the following three items collectively: one short sleeve shirt,
one long sleeve shirt and one pair of trousers;
o Hat: One;
o Baseball Cap: One provided upon employee’s request;
o Knit Watch Cap: One provided upon employee’s request;
o Turtlenecks: One provided upon employee’s request;
o Ties: One for Employee opting for Employer provided jumpsuit, two for other
Employees;
o Tie Bar: One;
o Buttons: One set;
o Department Insignia: One pair;
o Shoulder Patches: Number dependent upon types/numbers of uniforms selected by
Employee;
o Badges: Two(one each for hat and uniform);
o Shoes or boots: One pair;
o Collapsible or Wooden Baton with Holder: One(designated by Employer);
o Gortex Jacket: One;
o Gortex Pants: One;
Additional items for K-9 Officers:
o Jumpsuits- three (3);
o Boots 2 pair;
o Cap 1;
o Insulated vest (K-9 only) 1;
Additional items for Motorcycle Officers:
o Helmets- two (2);
o Boots 2 pair consisting of one pair leather boots and one pair all-weather boots;
o Leather Jacket 1;
o Rain Suit (Jacket, pants, boots) 1;
o Cap 1;
o Breeches 3;
o Insulated Pants 1;
o Scarves (Blue or White) 2;
o Gloves (light and medium weight) 1 pair each;
o Safety Glasses (dark and clear) 1 pair each;
o Jumpsuit 1;
o Ear Plugs 1;
Additional items for Street Crimes Officers:
Subdued uniform items consisting of;
o Pants 2 pair
o Shirts 3
o Jacket 1
o Chain badge holder 1
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The Employer is responsible for procurement of new jumpsuits. Any jumpsuits previously
purchased by an Employee at the Employee’s expense will be owned by the Employee, not
subject to reimbursement by the Employer. However, an Employee may utilize the City
contracted dry cleaning services for a privately owned jumpsuit.
It is understood, and agreed to by the parties, that each Employee shall maintain a minimum of
one (1) Class A (long sleeve) Uniform as part of his/her issued uniform items.
11.2 The Employer shall provide each “Detective and Administrative assigned Employee” a
clothing allowance in the amount of seven hundred dollars ($700.00) per calendar year. This
amount shall cover the purchase of clothing. Employees who are initially assigned to plain
clothes duty during the year shall be paid the full annual amount at the start of the assignment.
An Employee receiving the full annual amount “up-front” will not be eligible to receive any
further clothing allowance until completion of the first year of assignment. If an employee elects
to leave the assignment within the first year the employee shall repay the clothing allowance on a
pro rata basis at the time of reassignment. Professional/Plain clothes Employees are subject to
the provisions of Section 11.2.1, 11.5 and 11.6 below. All payments will be a separate check or
direct deposit.
11.2.1 In an effort to clarify garments covered by this Section, only items used during
employment will be covered. Dry Cleaning/Laundry Service will be provided based on a weekly
average as follows: e.g.
o Four (4) items Dry Cleaned or;
o Two (2) items Dry Cleaned and four (4) items Laundered
11.3 Employees shall be furnished the required weapon, handcuffs, leather goods and other equipment
authorized and required. Employees may choose to furnish their own weapon provided it meets
the requirements of the Department and the Employer has no responsibility for replacement or
repairs in the event of loss or damage.
11.4 The Employer shall provide contract dry cleaning service at no cost to Employees for the
cleaning care and maintenance of uniform items listed above. Each uniformed Employee shall be
allowed to have two sets of shirts and trousers cleaned per work period. Additional cleaning and
maintenance for uniform items shall be as authorized by the Employer.
11.4.1 Employee’s assigned to plain clothes assignments that receive clothing allowances under
Section 11.2 may have uniforms (not to exceed two sets per work period) cleaned following City
sponsored/assigned details that required the use of a uniform.
11.5 The Employee shall be held accountable for all uniform items and all other equipment so
assigned to the Employee by the Employer. Loss or destruction of items of clothing or protective
devices shall be replaced by the Employer where said loss was incurred as direct result of the
performance of the Employee while on the job, or as the result of an occurrence not due to the
Employee’s wrongful act or willful negligence. Any uniform items or equipment assigned to an
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Employee which is lost or mutilated or requires replacement as a direct result of the Employee’s
wrongful act or willful negligence shall be replaced at the Employee’s expense from a supplier
designated by the Employer.
11.6 All uniform items and equipment issued by the Employer to each Employee shall be the property
of the Employer.
11.7 No clothing allowance that remains in effect shall accrue during any period in excess of thirty
(30) days in which the Employee is on approved disability, and if previously paid it shall be
refunded by the Employee through payroll deduction on a pro rata basis.
ARTICLE XII. MISCELLANEOUS
12.1 Driver’s License Checks – While operating City of Edmonds vehicles, all Employees must
have a valid Washington State Driver’s License in their possession at all times. This is required
for compliance with state law and is also required by the City’s insurance carrier. No less
frequently than on an annual basis, the City will enter the Employee’s Washington State Driver’s
License number into the publicly accessed Washington State Department of Licensing webpage
to check driver license status.
12.1.1: Employees who operate City of Edmonds vehicles shall immediately notify their
respective Assistant Chief through proper chain of command any time the employee’s drivers
license for any reason becomes suspended, revoked or is in any way not valid or current.
Employees shall not resume operation of any City vehicle until a valid, current drivers license is
presented to their respective Assistant Chief.
12.2 Auto Vehicle Locator (AVL) - When the Edmonds Police Department begins using AVL
technology in its vehicles which are operated by Edmonds Police Department employees, the
City agrees that it will not review and use AVL data with the intent of generating any complaints
or internal investigations against an Edmonds Police Department employee. AVL data may be
used as corroborating evidence to prove or disprove allegations of misconduct made against an
Edmonds Police Department employee. The City shall not rely solely on AVL data to sustain
any allegation. Corroborating evidence is evidence which strengthens, adds to or confirms
already existing evidence. AVL data shall not be used to monitor or evaluate an Edmonds Police
Department employee’s performance without precipitating cause. AVL data will be used to
enhance officer safety and efficiency and is not intended to replace effective first-level
supervisory practices, including knowledge of subordinates’ activities on shift. AVL data shall
not be used solely as a personnel management tool.
12.2.1: In the case of Edmonds Police Department employees having assigned take home
vehicles, the City shall comply with RCW 42.56.250 and must redact all identifiable information
from a records request for AVL data that would disclose a member’s residential location and/or
address.
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12.3 Narcotics Detective Selection - Employees seeking assignment as a Narcotics Detective with
the South Snohomish County Narcotics Task Force or any successor organizational Unit or Task
Force shall have a credit check performed by the Employer subsequent to the final selection but
prior to such assignment. The purpose of the credit check is to review any outstanding
debt/creditors that may place the Employee in the position of being unduly influenced or
intimidated. In performing such check, the Employer will specifically seek information on
indebtedness outside of usual, customary and timely paid obligations ( usual and customary
include mortgage, auto loans, credit cards).
12.3.1: Should the Employee dispute any information of concern on the credit report, the
Employee may contest this information within ten business days from the date of any
questionable credit report information that was presented to the Employee by the Employer.
12.3.2: Following review of the credit report by the Employer, the report will be given to the
Employee for retention or destruction. The report will not serve as the basis for further
investigation, nor will the information therein be used as a basis for disciplinary action. No
copies of the Employee’s credit report shall be retained by the City, South Snohomish County
Narcotics Task Force or any succeeding Multijurisdictional Unit or Task Force. Should the
Employee not be desirous of having the Employer conduct a credit check, the Employee will be
allowed to withdraw from the selection process without prejudice.
12.4 Bill of Rights – Employees covered by this Agreement shall be entitled to those Rights specified
in the attached Officers Bill of Rights, APPENDIX “B”, which by this reference is incorporated
herein as if set forth in full.
12.5 Management Rights – The Association recognizes the prerogative of the Employer to operate
and manage its affairs in all respects in accordance with its responsibilities and the powers and
authority which the Employer possesses.
12.5.1 The Association recognizes the exclusive right of the Employer to establish reasonable
work rules. Provided, that nothing in this Section shall be construed as a waiver of any Rights the
Association may have pursuant to RCW 41.56.
12.5.2 The Employer has the Right to schedule overtime work as required in a manner most
advantageous to the Employer and consistent with the requirements of municipal employment
and the public interest and to require pre-approval for any overtime worked when possible.
12.5.3 Every incidental duty connected with operations enumerated in job descriptions is not
always specifically described. Nevertheless, it is intended that all such duties shall be performed
by the Employee.
12.5.4 The Employer reserves the Right to discipline or discharge for cause. The Employer
reserves the Right to lay-off for lack of work or funds or the occurrence of conditions beyond the
control of the Employer or where such continuation of work would be wasteful and
unproductive. The Employer shall have the Right to determine reasonable schedules of work,
work standards and to establish the methods and processes by which such work is performed.
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12.5.5 The Employer retains the Right to determine which work assignments may be assigned
take home vehicles except as currently being allowed which are K-9, SRO and Motorcycle
Employees. The use of a take home vehicle may be discontinued for good cause. No take home
vehicle will be assigned to any Employee who resides or subsequently moves beyond a radius of
twenty (20) miles from the nearest City limits. All fees or tolls (ferry, parking etc.) associated
with a take home vehicle, other than approved business expenses are the responsibility of the
Employee.
Motorcycles that are allowed to be taken home shall be secured inside an adequate structure at
the Employees residence.
12.6 Definitions – “Days” when used in this contract shall refer to “calendar days” unless otherwise
specified.
12.7 The parties agree that the 2012 version of the City’s Personnel Policies will apply to EPOA
membership, with the exception of the following sections: Section 10.6 Regarding Personal
Possessions and Electronic Communications; Section 10.14 regarding Substance Abuse; and
Appendix B regarding Drug and Alcohol Testing Policies and Procedures. These sections shall
remain unchanged from the 2002 version of the City’s Personnel Policies as they apply to the
EPOA membership through the term of this Agreement.
12.7.1 City of Edmonds Personnel Policies 2002 version; Section 10.6 regarding Personal
Possessions and Electronic Communications; Section 10.14 regarding Substance Abuse and
Appendix B of the 2002 City of Edmonds Personnel Policies are incorporated herein by
reference, attached as APPENDIX “E” of this Agreement.
ARTICLE XIII. NO STRIKE PROVISION
13.1 Nothing contained in this Agreement shall permit or be construed to grant any Employee or
group of Employees the Right to strike or refuse to perform their prescribed duties.
13.2 During the life of this Agreement there shall be no strikes or refusal to perform official duties
and there shall be no lockout.
ARTICLE XIV. DISCHARGE OR SUSPENSION
14.1 Generally – The tenure of Employees covered by this Agreement shall be only during good
behavior and any such person may be removed or discharged, suspended without pay, demoted
or reduced in rank or deprived of vacation privileges or other special privileges for cause.
14.2 Physical Fitness – The Employer and the Association agree that satisfactory performance of
Police Department duties requires that Employees maintain physical fitness. Each Employee
shall maintain a level of physical fitness to adequately perform the essential functions of their
job.
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ARTICLE XV. GRIEVANCE PROCEDURE
15.1 A Grievance shall be defined as an issue relating to the interpretation, application or violation of
any terms or provisions of this Agreement. An Employee may either “Grieve” discipline or
“Appeal” said discipline to the Civil Service Commission (CSC), provided that a Grievance
shall not be processed if any Employee has previously filed a Civil Service Appeal over the same
matter and provided further, that the subsequent filing of a Civil Service Appeal shall operate to
withdraw a Grievance, previously filed over the same matter.
15.1.1 When an Employee has a Grievance it shall immediately be brought to the attention of the
immediate Supervisor and the Employee and Supervisor shall attempt to settle the Grievance.
If the Grievance cannot be settled, the Employee shall state the Grievance in writing and present
it to the Supervisor in accordance with the procedure set forth below.
15.1.2 An Employee and/or the Association may bring a Grievance at the appropriate step
:
o within thirty (30) days of the occurrence of an alleged Violation, or
o within thirty (30) days,
of when the Employee and/or Association, by reasonable diligence, should have known of the
occurrence of said Violation, provided that no remedy may be applied retroactively more than
sixty (60) days prior to the actual filing of the Grievance.
15.1.3 The immediate Supervisor shall make every effort to resolve the Grievance:
o within twenty (20) days.
Failure of the immediate Supervisor to resolve the Grievance:
o within the twenty (20) day period,
shall permit the Employee and/or Association the Right to submit a written demand:
o within twenty (20) days,
of the Supervisor’s answer for resolution of the alleged Violation to the Chief of Police or
designee. The Chief or designee shall either schedule a meeting with the Association to discuss
the Grievance or respond to the Grievance:
o within twenty (20) days.
If a meeting is scheduled, the Chief or designee shall be granted:
o an additional twenty (20) days, from the date of the meeting to respond.
15.1.4 Failure of the Chief of Police to resolve the Grievance (involving only issues that have a
monetary penalty proposed), within the time lines outlined in Section 15.1.3, shall permit the
Employee and/or Association the Right to submit a written demand:
o within twenty (20) days,
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of the Chief’s answer for resolution of the alleged Violation to the Mayor or designee. The
Mayor or designee shall either schedule a meeting with the Association to discuss the Grievance
or respond to the Grievance:
o within twenty (20) days.
If a meeting is scheduled, the Mayor or designee shall be granted:
o an additional twenty (20) days,
from the date of the meeting to respond.
15.1.5 If the Association is not satisfied with the City’s response, it may submit a demand for
Arbitration to the Employer in writing within thirty (30) days.
15.1.6 The Employer and the Association shall immediately thereafter select an Arbitrator to
hear the dispute. If the Employer and the Association are not able to agree upon an Arbitrator
within ten (10) days, after receipt by the Employer of the written demand for arbitration, the
Association may request a list of seven (7) Arbitrators from the Federal Mediation and
Conciliation Service. After receipt of same, the parties shall alternately strike the names of the
Arbitrators until only one name remains who shall, upon hearing the dispute, render a decision
which shall be final and binding upon all parties. The party to strike first shall be determined by
a flip of a coin.
15.2 Nothing herein shall prevent an Employee from seeking assistance from the Association or the
Association from furnishing such assistance at any stage of the Grievance procedure.
15.3 The expenses of the Arbitrator and the cost of any Hearing Room shall be borne equally by the
parties. In all instances, attorney’s fees shall be the responsibility of each individual party.
15.4 If either party fails to take the action required within the times provided herein, the party failing
to act shall forfeit its Right to further protest the Grievance, denial of the Grievance or interim
recommended solution provided that the time frames enumerated herein may be extended with
the mutual written agreement of the parties.
15.5 Matters within the Jurisdiction of the Civil Service Commission (CSC) shall not be subject to
this Grievance procedure unless they are covered by the specific terms and conditions of this
Agreement, provided nothing herein constitutes a waiver of the Association’s Right to bargain
pursuant to RCW 41.56.
15.5.1 By mutual agreement between the Association representative and the Mayor’s Office or
when that step is the lowest level at which a matter may be resolved, an Employee or the
Association may initiate a Grievance at the Chief’s level.
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ARTICLE XVI. SAVINGS CLAUSE
16.1 All provisions of this Agreement shall be complied with unless any of such provisions shall be
declared invalid or inoperative by a court of competent jurisdiction. In such event either party
may request re-negotiations of such invalid provisions for the purpose of adequate and lawful
replacement thereof, provided however, that such finding shall have no effect whatsoever on the
balance of this Agreement.
ARTICLE XVII. DURATION
17.1 This Agreement shall be effective January 1, 2014, and shall remain in full force through
December 31, 2016.
ARTICLE XVIII. ENTIRE AGREEMENT
18.1 The parties agree that each has had full and unrestricted Right and opportunity to make, advance,
and discuss all matters properly within the province of collective bargaining. The above and
foregoing Agreement constitutes the full and complete Agreement of the parties and there are no
others, oral or written, except as contained herein. Each party for the term of this Agreement
specifically waives the Right to demand or to petition for changes herein or additions hereto.
CITY OF EDMONDS, WASHINGTON EDMONDS POLICE OFFICERS
ASSOCIATION
BY: ____________________________ BY: _______________________________
DATE: __________________________ DATE: _____________________________
ATTEST
BY: ____________________________
City Clerk
DATE: __________________________
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APPENDIX “A”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
A.1 Effective January 1, 2014, the wage scale shall be increased across-the-board by 2%.
The position of Corporal at step 2 is paid at seven and one half percent (7.5%)
above First Class Police Officer. The position of Sergeant at step 2 is paid at fifteen
percent (15%) above First Class Police Officer. Unless otherwise noted, all steps in
Section A.1 are of one year duration.
A.1.1 All Employees shall participate in Employer’s payroll “direct deposit” program.
PAY GRADE CLASSIFICATION MONTHLY RATES OF PAY
STEP 1
00 – 06 Months
STEP 2
07 Months +
NE 9
SECOND CLASS POLICE
OFFICER
$4,883
$5,058
STEP 1
Not
Used
STEP 2
00 – 06
Months
STEP 3
STEP 4
STEP 5
STEP 6
NE 11
FIRST CLASS POLICE
OFFICER
$5,502
$5,683
$5,918
$6,207
$6,520
STEP 1
STEP 2
NE 12
POLICE CORPORAL
$6,846
$7,009
STEP 1
STEP 2
NE 13
POLICE SERGEANT
$7,360
$7,498
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A.1.2 Effective January 1, 2015, the wage scale shall be increased across-the-board by
2.5%.
A.1.3 Effective January 1, 2016, the wage scale shall be increased across-the-board by 2.5%
A.2 Longevity Pay – An Employee shall receive in addition to their monthly rate of pay set
forth within Section A.1, monthly Longevity Pay in accordance with the following.
SENIORITY MONTHLY LONGEVITY PAY
After 5 years 2% of Employee’s monthly rate of pay
After 10 years 4% of Employee’s monthly rate of pay
After 15 years 6% of Employee’s monthly rate of pay
A.3 Physical Fitness Pay – Any Second Class Police Officer who has completed the twelve
(12) month probation period, and any other Employee who fulfills the Physical Fitness
Standards set forth within APPENDIX “C” shall receive in addition to their monthly
rate of pay set forth within Section A.1, as further amended by Section A.12 and all
subsequent wage increases, a monthly Physical Fitness Pay equal to one and one-half
percent (1.5%) of the above referenced monthly rate of pay, provided the Chief of
Police has discretion to waive the testing requirements as he deems appropriate. With
the exception of injuries incurred while on-duty, any Officer who is unable to
participate in the annual Physical Fitness testing process for medical reasons exceeding
ninety (90) days duration beyond the last scheduled primary testing date will be deemed
ineligible to collect the Physical Fitness Pay for the next calendar year. Each Employee
injured while on duty is entitled to one year’s compensation per individual injury with a
doctor’s written waiver.
A.4 Education Pay – Any First Class Police Officer or Employee of a higher classification
shall receive in addition to their monthly rate of pay set forth within Section A.1, as
further amended by Section A.12 and all subsequent wage increases, monthly
Education Pay in accordance with the following:
JOB RELATED COLLEGE CREDITS MONTHLY EDUCATION PAY
AA degree or 90 credits 2% of Employee’s monthly rate of pay
135 credits 4% of Employee’s monthly rate of pay
BA degree 6% of Employee’s monthly rate of pay
A.4.1 Job related college credits shall mean all credits accepted by a nationally
accredited college or university.
A.5 Specialty Assignments
A.5.1 Detective Assignment – Each Detective position, with the exception of the
Narcotics Sergeant (which is governed by a Inter local agreement), shall be on a five
(5) year rotation, except that the Chief of Police may extend any assignment, for up to
six (6) months, for good cause and based on department need. The Chief of Police may
designate one (1) Detective position for every two (2) assigned Detective positions,
excluding Detective Sergeants and the Narcotics Detective, as having an
“indeterminate rotation” period to provide for a core of experienced Detectives in
assignments such as Crimes Against Persons, Sexual Assault, Intelligence and/or
Computer crimes. After a minimum of five (5) years, the incumbents in the designated
positions will be reviewed annually for extension based on overall performance and
department need criteria. The designated positions are not considered permanent
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assignments and are subject to rotation at the discretion of the Chief of Police at the end
of each annual review. In the absence of extenuating circumstances, or promotion,
candidates will be expected to serve a minimum of three (3) years in the assignment
before voluntarily leaving. At the conclusion of any full five (5) year rotation cycle, the
currently assigned Detective may re-apply for the position, with the understanding that
they will receive no special preference in the selection process. The Chief of Police will
make all Detective selections based upon the Employees applying for the position and
their attributes. The term attributes is to include consideration of the career
development needs of the individual and the organization. All Detective positions shall
be, at the origination and termination, for just cause. Termination for just cause may
occur at any time during the assignment.
If the currently assigned Detective in a five (5) year rotation position is selected, that
person will have a two (2) year full rotation cycle. Unless, the incumbent is the sole
applicant pursuant to the selection process, and whereby the Chief of Police desires to
reappoint the incumbent to the same position, said rotation cycle shall be five years in
duration.
An Employee who is regularly assigned duties as a Detective shall receive a four
percent (4.0%) pay incentive while so acting in such capacity. However, in recognition
of the use of an assigned Employer or governmental vehicle, any Detective assigned to
the South Snohomish County Narcotics Task Force or to the Joint Terrorism Task
Force shall receive a three percent (3%) pay incentive.
A.5.2 Motorcycle Assignment – Each Motorcycle position shall be on a five (5) year
rotation, except that the Chief of Police may extend any assignment, for up to six (6)
months, for good cause and based on department need. The Chief of Police may
designate a maximum of one (1) Motorcycle position for every two (2) assigned
Motorcycle positions to be classified as having an “indeterminate rotation” period to
provide for a Criminal Justice Training Commission (CJTC) certified or sanctioned
Motorcycle Instructor and/or Collision Reconstructionist. After a minimum of five (5)
years, the incumbent in the designated position will be reviewed annually for extension
based on overall performance and department need criteria. The designated position is
not considered a permanent assignment and is subject to rotation at the discretion of the
Chief of Police at the end of each annual review. In the absence of extenuating
circumstances, or promotion, candidates will be expected to serve a minimum of three
(3) years in the assignment before voluntarily leaving. At the conclusion of any full five
(5) year rotation cycle, the currently assigned Motorcycle Officer may re-apply for the
position, with the understanding that they will receive no special preference in the
selection process. The Chief of Police will make the selection based upon the
Employees applying for the position and their attributes. The term attributes is to
include consideration of the career development needs of the individual and the
organization. All Motorcycle positions shall be, at the origination and termination, for
just cause. Termination for just cause may occur at any time during the assignment.
If the currently assigned Motorcycle Officer in a five (5) year rotation position is
selected, that person will have a two (2) year full rotation cycle. Unless, the incumbent
is the sole applicant pursuant to the selection process, and whereby the Chief of Police
desires to reappoint the incumbent to the same position, said rotation cycle shall be five
years in duration.
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An Employee who is regularly assigned Motorcycle duties shall receive a three percent
(3.0%) pay incentive while so acting in such capacity. An Employee that is trained to
the level of Collision Reconstructionist will be considered a Traffic Detective and shall
receive four percent (4%) pay incentive while acting in such capacity.
A.5.3 Traffic Officer Car Assignment Each Traffic Officer assigned to a car
position shall be on a five (5) year rotation, except that the Chief of Police may extend
any assignment, for up to six (6) months, for good cause and based on the department
need. The Chief of Police may designate a maximum of one (1) Traffic Officer
position to be classified as having an “indeterminate rotation” period to provide for a
Collision Reconstructionist or Drug Recognition Expert (DRE). After a minimum of
five (5) years, the incumbent in the designated position will be reviewed annually for
extension based on overall performance and department need criteria. The designated
position is not considered a permanent assignment and is subject to rotation at the
discretion of the Chief of Police or designee at the end of each annual review. At the
conclusion of any full five (5) year rotation cycle, the currently assigned Traffic Officer
may re-apply for the position, with the understanding that they will receive no special
preference in the selection process. The Chief of Police will make the selection based
upon the Employees applying for the position and their attributes. The term attributes
is to include consideration of the career development needs of the individual and the
organization. All Traffic Officer positions shall be, at the origination and termination,
for just cause. Termination for just cause may occur at any time during the assignment.
If the currently assigned Traffic Officer in a five (5) year rotation position is selected,
that person will have a two (2) year full rotation cycle. Unless, the incumbent is the
sole applicant pursuant to the selection process, and whereby the Chief of Police desires
to reappoint the incumbent to the same position, said rotation cycle shall be five years
in duration.
An Employee who is regularly assigned Traffic Officer duties shall receive a three
percent (3%) pay incentive while so acting in such capacity. An Employee that is
trained to the level of Collision Reconstructionist will be considered a Traffic Detective
and shall receive four percent (4%) pay incentive while acting in such capacity.
A.5.4 K-9 Officer Assignment - Each K-9 Officer position shall be on a five (5) year
rotation, except that the Chief of Police may extend any assignment to include the
length of the dogs working life, or for up to six (6) months for other good cause and
based on department need. In the absence of extenuating circumstances, or promotion,
candidates will be expected to serve a minimum of three (3) years in the assignment
before voluntarily leaving. At the conclusion of any full rotation cycle, the currently
assigned K-9 Officer may re-apply for the position, with the understanding that they
will receive no special preference in the selection process. The Chief of Police will
make the selection based upon the Employees applying for the position and their
attributes. The term attributes is to include consideration of the career development
needs of the individual and the organization. The K-9 Officer position shall be, at the
origination and termination, for just cause. Termination for just cause may occur at any
time during the assignment.
An Employee who is regularly assigned K-9 Officer duties shall receive a three percent
(3.0%) pay incentive while so acting in such capacity. The K-9 Officer shall also
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receive fifteen (15) hours compensatory time per calendar month, at straight time, while
so acting in such capacity.
A.5.5 Any Employee who is regularly assigned as;
o Professional Standards Sergeant Assignment
o Administrative Sergeant Assignment
o Training Corporal Assignment
shall receive a four percent (4.0%) pay incentive while acting in such capacity. The
above noted positions shall be on a five (5) year rotation cycle under the same terms as
noted in A.5 pertaining to five (5) year rotational positions only.
A.5.6 Special Operations Sergeant – A Special Operations Sergeant (Spec Ops Sgt)
will be assigned as a uniform position, in Field Services Division, shall be on a five (5)
year rotation, except that the Chief of Police may extend any assignment, for up to six
(6) months, for good cause and based on the department need. At the conclusion of any
full five (5) year rotation cycle, the currently assigned Special Operations Sergeant may
re-apply for the position with the understanding that they will receive no special
preference in the selection process. The Chief of Police will make the selection based
upon the Employees applying for the position and their attributes. The term attributes
is to include consideration of the career development needs of the individual and the
organization. All Special Operations Sergeant positions shall be, at the origination and
termination, for just cause. Termination for just cause may occur at any time during the
assignment.
If the currently assigned Special Operations Sergeant in a five (5) year rotation position
is selected, that person will have a two (2) year full rotation cycle. Unless, the
incumbent is the sole applicant pursuant to the selection process, and whereby the Chief
of Police desires to reappoint the incumbent to the same position, said rotation cycle
shall be five years in duration.
An Employee who is regularly assigned Special Operations Sergeant duties shall
receive a three percent (3%) pay incentive while so acting in such capacity. An
Employee that is trained to the level of Collision Reconstructionist will be considered a
Traffic Detective Sergeant and will receive a total of 4% pay incentive while so acting
in such capacity.
A.5.7 For the purposes of term of assignment for personnel assigned to specialty
positions herein and who are receiving incentive pay for such assignment, the parties
agree that when an incumbent is the sole applicant for the same assignment upon
completion of either a five year term of service, or an additional two year term of
service, the new rotation cycle will be for a five year period, subject to reappointment
by the Chief of Police.
A.5.8 Street Crimes Unit - Each Street Crimes position (Sergeant or Officer) shall be
on a three year rotation except that the Chief of Police may extend any assignment for
up to six months for good cause and based on Department need, or in the case of initial
assignment to the Unit, said term of rotation for an officer position is agreed to be three
years plus an additional six months to provide for overlap transition of personnel within
the Unit. At the conclusion of any full three year rotation cycle (or in the case of a
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staggered appointment, an original three year plus six months rotation cycle), the
currently assigned Street Crimes Sergeant or Street Crimes Officer may re-apply for the
position, with the understanding that they will receive no special preference in the
selection process; that the Chief of Police will make the selection based upon the
employees applying for the position and their attributes, including consideration of the
career development needs of the individual and the organization. If the currently
assigned Street Crimes Sergeant or Street Crimes Officer in a three year (or three years
plus six months) rotation position is selected, that person will have a one year rotation
cycle, except that under the specific circumstance when the solicitation for applicants is
posted and the incumbent is the sole applicant pursuant to the selection process, and the
Chief of Police desires to reappoint the incumbent to the same position, said rotation
cycle will be of three years duration. All Street Crimes positions shall be at the
origination and termination for just cause. Termination for just cause may occur at any
time during the assignment.
The work schedule rotation will be four days on/two days off, then four days on/four
days off, 10 hour work days, working Wednesday through Saturday, with Sunday and
Monday off, then working Tuesday through Friday, with Saturday through Tuesday off,
and the hours of work will be 1600 to 0200, subject to short notice for schedule changes
and subject to approval of the Assistant Chief of Police – Field Services. It is
understood that the parties may further modify the work schedule rotation and normal
hours of work specified herein upon mutual written agreement to be made part of this
collective bargaining agreement.
An Employee who is regularly assigned to a Street Crimes position shall receive a four
percent (4%) pay incentive while so acting in such capacity.
A.6 Pay Step Advancement – Advancement to the next higher pay Step shall be made
after an Employee has been paid at a given pay Step for the period of time designated in
Section A.1. If the completion of such period of time occurs at other than the beginning
of a semi-monthly pay period, the advancement to the next pay Step shall become
effective at the beginning of a semi-monthly pay period.
A.7 Promotional Reclassification – An Employee promoted from one classification to
another shall be placed into the lowest pay Step of the higher classification which still
provides for a monthly minimum rate of pay, five percent (5%) higher than that
currently being received by the promoted Employee.
A.8 Demotion Reclassification – An Employee demoted from one classification to another
shall be placed into the pay Step affording the same number of months service time that
the Employee had prior to the demotion to the lower classification.
A.9 Classification of Patrol Officers – Newly employed Officers without prior significant
experience shall be classified as Second Class Patrol Officers in Pay Grade NE9. After
one (1) year of employment Officers shall be qualified to advance to First Class Patrol
Officer in Pay Grade NE11. Advancements are subject to Civil Service Commission
Rules and Regulations. Laterals will be hired at NE11 Step C/IV and will receive a Step
increase at the completion of probation.
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A.10 The rates of pay set forth within Section A.1 provide for the maximum time an
Employee shall be employed in any one particular pay Step. The Employer shall have
the right to place a New Hire Employee in any pay Step set forth within Section A.1, in
which event, advancement of said Employee to each of the next higher pay Steps shall
be automatic upon completion of six (6) months in pay Step 1 and/or twelve (12)
months in each higher pay Step except as noted in Section A.10.
A.11 Out of Class Pay – First Class Officers working Out of Classification shall be paid at
the Corporals rate of pay.
A.12 Compensation of FTOs – Certified Field Training Officers when actually performing
as an FTO in the training of entry level or lateral entry police officers in a formal field
training program shall be compensated at the rate of one hour of straight time
compensatory time per shift of training. No compensation shall be paid when not
actually engaged in training of new officers.
A.13 Deferred Compensation - Starting January 1, 2014 the City will contribute 2% of the
employees’ base wage into a deferred compensation plan of the employees’ choice.
The employee will choose one of the three plans currently offered by the City.
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APPENDIX “B”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
APPENDIX “B”
BILL OF RIGHTS
B.1 Employee Rights: It is agreed that the City has the Right to discipline, suspend, or
discharge any Employee for just cause.
B.2 Bill of Rights:
B.2.1 In an effort to ensure that investigations made by an Officer
as designated by the Chief of Police of the Police Department are conducted in a
manner which is conducive to good order and discipline, the Employees shall be
entitled to the protection of what shall hereafter be termed as the “Employee Bill of
Rights.”
B.2.2 Every Employee who becomes the subject of an Internal Affairs (I/A)
investigation, as defined by department policy, shall be advised in
writing at the time of the interview that they are suspected of:
(a) Committing a criminal offense; or
(b) Misconduct that would be grounds for termination, suspension, or
other economic sanction; or
(c) Not being qualified for continued employment with the Police
Department (such as job competency or fitness for duty).
B.2.3 Any Employee who becomes the subject of a criminal investigation shall
have all Rights accorded by the State and Federal Constitutions and
Washington State law.
B.2.4 The Employee under investigation must, at the time of an interview, be
informed of the name of the Officer in charge of the investigation and
the name of the Officer who will be conducting the interview.
B.2.5 Forty-eight (48) hours before an Internal Affairs (I/A) Investigation
interview commences, any Employee who is the subject of an Internal
Affairs Investigation shall be informed, in writing, of the nature of the
investigation, that the Employee is considered a “suspect” in the
investigation and shall include the following information:
o Who is the complainant or the victim,
o what reportedly took place,
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o when it happened,
o and where it happened.
No forty-eight (48) hour notice is required for, Employees subject to
Investigations that will not result in any economic sanction, e.g. a
Complaint Investigation; however if the Employee requests to contact
an Association Representative, appropriate time will be allowed prior to
the interview. Employees who are given a forty-eight (48) hour
notification may waive that delay by signing a written waiver form.
No forty-eight (48) hour notice or Association Representation is required
for an Employee listed as a “witness” in an I/A or for routine
Supervisor/Subordinate inquiries that will not result in any economic
sanction.
B.2.6 The interview of an Employee shall be at a reasonable hour, preferably
when the Employee is on duty, unless the exigency of the interview
dictates otherwise. Whenever practical, interviews shall be scheduled
during the normal workday of the City.
B.2.7 At the cost of the requesting party and in accordance with Washington
State Law, RCW 9.73, the Employee or City may request that an
investigative interview be recorded, either mechanically or by a
stenographer. There can be no “off-the-record” questions. Upon request,
the Employee under an investigation shall be provided an exact copy of
any written statement the Employee has signed or, at the Employee’s
expense, a verbatim transcript of the interview.
B.2.8 The Employee may be required to answer any questions in an
investigation and will be afforded all Rights and privileges to which they
are entitled under the laws of the State of Washington or the United
States. Prior to being ordered to respond to any question, the Employee
will be notified in writing and acknowledge receipt of the following:
“You are about to be questioned as part of an internal
investigation being conducted by the Police Department. You are
hereby ordered to answer the questions which are put to you
which relate to your conduct and/or job performance and to
cooperate with this investigation. Your failure to cooperate with
this investigation can be the subject of disciplinary action in and
of itself, including dismissal. The statements you make or
evidence gained as a result of this required cooperation may be
used for administrative purposes but will not be used or
introduced into evidence in a criminal proceeding.”
Employees who are subject to a Criminal Investigation shall be advised
of their Miranda Rights.
B.2.9 Interviewing shall be completed within a reasonable time and shall be
done under circumstances devoid of intimidation or coercion. Written
notice shall be provided forty-eight (48) hours prior to any Investigative
(I/A) interview subject to the notice requirements of Section B.2.2. As
noted in Section B.2.2 the Employee may provide a written waiver of
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the forty-eight (48) hour requirement. The Employee shall be afforded
an opportunity and facilities to contact and consult with their
Association Representative before being interviewed if requested. The
Employee may be represented by the Association Representative to the
extent permitted by law. The Employee shall be entitled to such
reasonable intermissions as the Employee shall request for personal
necessities, meals, telephone calls, consultation with their
Representative, and rest periods.
B.2.10 The Employee shall not be subjected to any profane language nor
threatened with dismissal, transfer or other disciplinary punishment as a
guise to obtain the resignation of said Employee nor shall the Employee
be subjected to intimidation in any manner during the process of
interrogation. No promises or rewards shall be made to the said
Employee as an inducement to answer questions.
B.2.11 Investigations shall be concluded within a reasonable period of time as
defined in Section 1020 of the Department Policy Manual. Within a
reasonable period after the conclusion of the investigation and no later
than forty-eight (48) hours prior to a pre-disciplinary hearing, the
Employee shall be advised of the results of the investigation and the
potential disposition (which may include a range of possible discipline)
and shall be provided a copy of the investigatory file. In the event an
investigation is sustained but no discipline is to be imposed because it
was not completed within established timelines, the Employee is still
entitled to a Loudermill hearing and appeal process. (NOTE: Time
frames for complaint investigations increased from 30 to 45 days;
internal affairs investigations increased from 60 to 90 days. Section
26.1.4 of the Department Policy Manual will be changed accordingly.)
B.2.12 All interviews shall be limited in scope to activities, circumstances,
events, conduct or actions which pertain to the incident which is the
subject of the investigation. Nothing in this section shall prohibit the
Employer from questioning the Employee about information which is
developed during the course of the investigation.
B.2.13 No Employee shall be requested or required to submit to a polygraph
test or to answer questions for which the Employee might otherwise
properly invoke the protection of constitutional amendment against self-
incrimination, except as required pursuant to Section B.2.8. Nor shall
any Employee be dismissed for or shall any other penalty be imposed
upon the Employee solely for a failure to submit to a polygraph test or to
answer questions for which the Employee might otherwise invoke the
protection of any constitutional amendment against self-incrimination;
and provided further that this provision shall not apply to either the
initial application for employment or to persons in the field of public law
enforcement who are seeking promotion.
Should any section, subsection, paragraph, sentence, clause or phrase in
this Article be declared unconstitutional or invalid, for any reason, such
decision shall not affect the validity of the remaining portions of this
Article.
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B.2.14 Medical or Psychological Examinations:
B.2.14.1 The Employer retains the right to require Employees to submit to
medical or psychological examinations when there exists good cause to
believe an Employee is unfit for duty. Any relevant medical history of
the Employee which the examining professional conducting a
psychological evaluation requests shall be released by the Employee
only to the examining professional.
B.2.14.2 The examining professional shall issue a written report to the
Employer, as the client, provided however, that such report shall indicate
only whether the Employee is “fit” or “unfit” for duty and in the event
an Employee is unfit the expected prognosis and recovery period as well
as any accommodations which could be made to allow an Employee to
return to duty consistent with the attached form (APPENDIX “B-1”).
The report shall be made available to the Employee.
B.2.14.3 The Association shall have an opportunity at its expense, to discuss
with the Employer’s examining professional their conclusion and
reasons therefore. If the Employee believes that the conclusions of the
examining professional are in error, they may obtain an additional
examination at their own expense and the Employer will provide the
examining professional with documents which were utilized by the
Employer's examining professional. In the event, the Employee and/or
Association seek to contest the conclusion of the first examining
professional, the Employee’s report shall be in writing and shall be
available to the Employer. The report shall be kept as confidential
medical information and any use outside of the accommodation or fit for
duty process shall be subject to a written medical release by the
Employee. The Employee shall authorize the second examining
professional to respond to reasonable questions clarifying the opinion, at
the Employer’s expense. Nothing herein prohibits the examining
professionals from making safety disclosures required by law.
B.2.14.4 The Employer will undertake to have the Employer's examining
professional make themselves available to answer appropriate questions
by the examining professional, at the Association’s expense, who
conducts the independent examination.
B.2.14.5 Should an Employee Grieve a disciplinary or discharge action taken as
a result of an examination, the Employer shall allow release of the
examination and supporting documents upon which it relies for the
action, and all other prior examinations of the Employee.
B.2.14.6 Should an Employee Grieve a demotion, discharge or other action
subject to the Grievance process, taken as a result of an examination, the
Employer and Employee shall allow release of all examinations and
supporting documents upon which it will rely in the proceedings, and all
other prior examinations of the Employee determined to be relevant by
the Grievance Arbitrator after a confidential review by the Arbitrator.
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B.2.15 Personnel Records:
(a) Contents: A "personnel file" shall be defined as any file pertaining to the
Bargaining Unit member's employment status, work history, training,
disciplinary records, or other personnel related matters pertaining to the
Bargaining Unit member.
It is further understood that a personnel file does not include material
relating to medical records, pre-appointment interview forms, Internal
Affairs files, or applicant background investigation documents such as,
but not limited to, psychological evaluations and polygraph results.
(b) The Employer will promptly notify an Employee upon receipt of a court
order, subpoena or a public disclosure request for information in the
Employee's personnel file. The Employer will also provide at least
seventy-two (72) hours’ notice before releasing any requested
documents, provided, however, that in the event the City is required to
respond to a subpoena or other court order in a time frame less than
seventy-two (72) hours, it will provide prompt notice of its response
date. The Employer will allow the Employee and the Association the
fullest possible opportunity to legally object to unwarranted disclosures.
(c) Each Employee's personnel files shall be open for review by the Employee,
provided that Employees shall not have the right to review psychological
evaluations or supervisor's notes prepared for the purpose of preparing
Employee's evaluations which are destroyed after the evaluation is
prepared. The Employer shall maintain no secret personnel files not
subject to inspection.
(d) All Complaints, Internal Affairs Investigations and Review Board findings
resulting in disciplinary action consisting of suspensions of less than ten
(10) days or any lesser form of discipline, will be purged from individual
personnel files after three (3) years, and from all other files after seven
(7) years, or as required by the State Archivist, whichever is longer, with
the following exceptions:
(1) Any instances where subsequent disciplinary action was
relied upon as part of a process of progressive discipline.
(2) When required by law to be retained, such as instances
covered by the Federal Rehabilitation Act or the Americans with
Disabilities Act. All such files will be retained in a separate
confidential medical file only. Any records involved in any stage
of litigation or other judicial process will be purged from the
personnel file according to the schedule above but may be
retained by the Department in a separate litigation discovery file.
All complaints and internal affairs investigations resulting in
disciplinary action of a ten (10) or more day suspension,
demotion or termination will not be purged.
All files noted in this policy shall be kept confidential to the full extent
permitted by law or the Collective Bargaining Agreement and the Rights
created there under. In the event of a request for release or review of an
investigative or disciplinary file, the Employee to whom the file relates
will be provided written notice of the request and the City’s intended
response prior to the date of release.
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B.2.16 USE OF FORCE:
B.2.16.1 Statement of Purpose: The parties recognize that adequate training is
critical for preventing unnecessary use of force and for minimizing the
impact on an Employee who is involved in a situation where force must
be used. The Department recognizes that it is its obligation to provide
adequate training in this area, including the reactions of Employees in
critical instances and in dealing with problems that result after being
involved in a critical incident.
B.2.16.2 Procedures: Any time an incident occurs involving a use of lethal force,
against a person, the following will apply:
B.2.16.3 When an Employee, whether on or off duty, uses lethal force which
results in the injury or death of a person, or discharges a firearm in
which no injury occurs, the Employee shall not be required to make a
written or recorded statement for forty-eight (48) hours after the
incident, except that immediately following the incident the Employee
shall verbally report to a Superior a brief summary of the incident and
any information necessary to secure evidence, identify witnesses, or
apprehend suspects or similar information necessary to preserve the
immediate safety of the public and fellow officers. The affected
Employee may waive the requirement to wait forty-eight (48) hours.
Beyond that the Department will not question the Employee(s) regarding
any information regarding the incident, but will immediately inform the
Employee involved in the incident that they have the Right to be allowed
prompt access to any of the following:
(a) Their spouse;
(b) The Association's attorney and the attorney's agents;
(c) The Employee’s personal attorney;
(d) Psychologists, psychotherapists, or ministers depending upon
the Employee’s choice and
(e) Peer Support Counselor.
The Department will encourage the Employee to have access to any of
the above listed persons and to promptly do so telephonically if the
Employee so requests. Any discussions about the incident that the
Employee has with the above-mentioned personnel shall be confidential.
The Department and the Association shall mutually agree on designated
Peer Support Counselors and appropriate training.
B.2.16.4 The Department or its designee will conduct a thorough and competent
investigation of the incident, including using the appropriate techniques
for preservation of the scene if relevant where the use of force took
place. All reports and findings from this investigation, following a
determination as to whether criminal charges should be filed, will be
promptly made available to the Association upon request. If the
Department must preserve a chain of custody for weapon or weapons
utilized in the incident, the Employee will be promptly issued
replacement weapons unless it is inappropriate to do so.
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B.2.16.5 The Department or its designee will assign a properly trained
interviewer to interview the Employee. The interviewer will be trained
in the appropriate techniques of interview, interrogation and
investigation of “Officer Involved Shooting.” If there are multiple
investigators assigned because of the concurrent investigations that are
underway, the investigators will coordinate so that one investigator will
be primarily responsible for the interview. All reasonable attempts will
be made to minimize the need for successive interviews.
B.2.16.6 No statement will be required within forty-eight (48) hours after the
incident except as indicated above. The interview of the Employee
involved in a lethal force situation will be done under circumstances
intended to minimize the traumatic affect of the interview on the
Employee. The Employee will be given reasonable breaks and periods to
prepare for the interview, and be given reasonable telephonic access to
the above listed personnel during the interview upon request.
Additionally, the Employee shall have a Right to be represented during
the interview by an Association Representative or the Employees
attorney. If requested, the interview will be postponed until the
Employee has had a reasonable opportunity to seek prompt professional
counseling before the interview takes place.
B.2.16.7 In the discretion of the Department, the Employee may be placed on
administrative duty and assigned to responsibilities in training or other
administrative areas with the specific nature of the Employee’s duty to
be assigned by the Department in consultation with the Employee. The
Department may also place the Employee on administrative leave. The
request to be considered for an administrative assignment or
administrative leave may be initiated by the Employee.
B.2.16.8 While on administrative assignment or leave, the Department will allow
access to the Employee’s choice of licensed mental or medical health
professional without loss of pay or benefits to the Employee.
B.2.16.9 When either the Employee or the Employer believes that the Employee
should return to the Employee’s regular assignment, at the Employer’s
option the Employee will provide a letter from their licensed
psychologist or medical doctor indicating that the Employee is ready to
return to their regular duties or to modified duties. The Employer at its
option may request an independent medical psychological exam, which
will be conducted in conformity with the procedures outlined in this
agreement and the Americans with Disabilities Act (ADA).
B.2.16.10 While on administrative leave and after returning to duty, the Employee
will be encouraged and allowed full access for up to four (4) sessions
with licensed mental or medical health professional without loss of pay
or benefits to the Employee while participating in such program.
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APPENDIX “B-1”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
I, _________________________, hereby authorize Dr. _________________________ to
(Employee Name) (Doctors Name)
provide the following medical information to my Employer, the City of Edmonds. In
accordance with Sections 102(c)(B), 102(c)(C) and 102(c)(4)(C) of the Americans with
Disabilities Act, the above named Doctor is required to maintain all medical records in
association with their examination of me on separate forms and in separate medical files and
must treat those records as a confidential medical record with the following exceptions:
The Doctor will issue a written report to the Employer and the Employee. The report shall be a
“Functional Diagnosis.” Functional Diagnosis is defined as:
The evaluation by a physician or psychologist (“treating professional”) of how
an underlying but undisclosed disability may affect an individual’s performance
in the workplace. The treating professional may outline symptoms, impediments
to performance, or other impacts which the Employee may display in order to
reasonably accommodate the Employee’s return to work. The functional
diagnosis shall be kept confidential as private health care information pursuant
to the Americans with Disabilities Act and released only to the Chief of Police
and Assistant Chiefs of Police; and, when appropriate, emergency medical
personnel.
Furthermore, I authorize the Doctor if they determine that I am able to perform the essential
functions of my job, to so inform my Employer.
This release is intended to grant no further access to my confidential medical records than the
Americans with Disabilities Act allows and the examining physician is instructed accordingly.
NOTE: This federal law creates a cause of action against any individual who violates its
provisions.
______________________________ ______________________________
(Patient/Employee’s Signature) (Date)
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APPENDIX “C”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
C.1 Pursuant to Article A.3 of the Agreement between the parties signatory hereto, the
following shall serve as the controlling document with respect to the establishment of a
Physical Fitness Program and the procedures by which the aforementioned program
shall be administered.
C.2 Special tests may be requested by Employees who have physical handicaps or
limitations, which interfere with the ability to do one or more of the regular tests.
Special tests, if requested, will be devised by the treating doctor at the Employee’s
expense, and approved by the Police Department, unless the injury was incurred on
duty. Approval is contingent on such tests being approximately equivalent to the
regular test in terms of the ability tested. In all cases, the treating doctor must certify in
writing that the physical handicap, injury or limitation does not prevent the Officer
from performing the essential functions of the job of a police officer. (MOU 3-1-06)
C.3 Employees of the Police Department may submit to the Physical Fitness Test set forth
herein, or modification thereof pursuant to Section C.2 of this Appendix. The primary
test will be scheduled annually by the department during the month of September,
unless waived by the Chief of Police pursuant to Section A.3 of the CBA. In the event
of a waiver all Members of the bargaining unit will be compensated for the ensuing
calendar year. A reasonable number of make-up dates will be scheduled as needed for
the primary test if the Employee has an excused absence approved by their Division
Commander. Each Employee shall be allowed only one opportunity to pass each event
within the fitness test. Any Employee unable to pass the primary Physical Fitness Test
may be afforded one opportunity, upon their written request, to repeat the entire test
prior to December 31st. The compensation period will run from January 1 through
December 31 of each year based on the previous year’s test.
New Employees who become eligible for the Physical Fitness incentive prior to the
annual test period will be compensated until the next test period if they successfully
completed an equivalent Physical Fitness Test at the time of hiring.
C.4 The Employer shall purchase a group membership at the Harbor Square Athletic Club
for all Edmonds Police Officers covered by this Agreement. Any increase in the group
membership or hourly court rate shall be borne by the Employer.
C.5 Employees shall be compensated in pay at the applicable straight time or overtime rate
when required to take Physical Fitness Tests. A retest as outlined in Section C.3 is not
a required test and will not be compensated if taken while off duty.
Exercise, conditioning and racquetball shall be on an individual and voluntary basis
without compensation.
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C.6 Employees shall cooperate with the physician in efforts to experiment with and
improve the tests and standards contained herein.
C.7 All Employees who are classified as Law Enforcement Officers and Fire Fighters Act II
(LEOFF II) Employees shall be protected against loss of pay for time off work due to
any injury sustained while participating in authorized Harbor Square Athletic Club
conditioning programs. Should a LEOFF II Employee become disabled due to an injury
of the aforementioned nature, the Employer shall compensate the Employee for all time
off work beyond depletion of any accrued sick leave benefits until such time as the
Employee shall have begun to receive State Disability Benefits, provided that the
Employer shall receive credit for any other employment or disability benefits received
by Employee during that time.
C.8 Every three (3) years each Employee shall be given the option to obtain a blood scan
and treadmill test from a physician designated by the Employer. These tests will be
provided at the Employer’s expense. Employees shall not be compensated for the time
involved for these tests.
C.9 The medical records shall be maintained in the office of the examining physician.
C.10 Physical Test Description – The physical tests shall be those attached to this
amendment. The flexibility and body fat tests, while required, shall be advisory only.
The results of these tests shall be made available to the Employer.
C.11 The City agrees to indemnify and hold the Association harmless from liability to any
Employee who successfully claims that the physical fitness standards or alternative
standards adopted pursuant to this Appendix violate the Employee’s Rights under the
ADA or WSLAD or other law governing disability discrimination.
CURL-UPS
1. The participant is to lay on their back with knees flexed at ninety (90) degrees or
less: feet and calves elevated on bench 16-20 inches high.
2. Both hands should be clasped firmly behind the back of the head.
3. During the curl-up phase, the participant’s hands should remain clasped behind the
head; the low back must remain in contact with the floor, while the shoulder blades
must clear the floor.
4. The shoulders must touch the floor in the down position.
5. Count the number of correct curl-ups performed during the 2-minutes of metronome
timing: the pace may be slower than, but not faster than the metronome.
6. No rest periods are allowed. Cessation of curl-ups terminates the test.
Curl Ups Standards – Timed/50 Maximum
Age 18-29 30-39 40-49 50-59
Sex M F M F M F M F
Qty 31 26 26 21 23 17 19 14
PUSH-UPS
1. The participant is to assume the appropriate up position (see below). The body
should be straight and the hands about shoulder width apart.
2. The body should remain rigid throughout the down phase; with the chest coming to
within three (3) inches of the floor (a partner can place a fist on the floor beneath the
participant’s chest as a general guide).
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3. From the down phase, the participant must return to the up position with the arms
straight.
4. The participant is only permitted to rest in the up position.
5. Count the total number of push-ups the participant performs in one (1) minute.
6. For female Employees, the above technique shall be altered. Female Employees shall
complete push-ups in accordance with Entry Level requirements.
Push-Ups – 1 Minute
Age 21-29 30-39 40-49 50-59
Sex M/F M/F M/F M/F
Qty 34/17 25/12 20/8 15/6
1.5 MILE/RUN TEST TIME (MINUTES)
Age 20-29 30-39 40-49 50-59 and over
Sex M/F M/F M/F M/F
Time 13:00/16:57 13:38/17:45 14:17/18:30 16:15/19:30
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APPENDIX “D”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the Employer, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association.
The parties to this Agreement recognize that pursuant to GR 29(f)(5) of the Washington Rules
of Court, the Judge of the Edmonds Municipal Court is responsible for the terms and working
conditions of court personnel and the City is responsible for negotiating with regard to the
wages of such personnel. The parties therefore have agreed to the following terms and
conditions with regard to court security personnel, as follows:
1. Acknowledgement of Coverage. The parties stipulate and agree that court
security services performed by armed individuals with the powers of arrest shall be considered
bargaining unit work under the Collective Bargaining Agreement (“CBA”) for its
commissioned police officers between the Association and the City. Bailiff service performed
by unarmed individuals who do not possess a power of arrest shall not be considered
bargaining unit work under the CBAs for police support personnel or commissioned officers.
The Association is the collective bargaining representative for commissioned police officers
and police support personnel under two separate CBAs.
2. Judge’s Discretion. Pursuant to Court Rule 9 the Judge shall, at his sole
discretion, determine how security service shall be provided for the Edmonds Municipal Court.
If the Judge elects to use unarmed individuals without the power of arrest and whose duties
include only the ability to detain individuals pending arrest by a commissioned police officer,
these persons shall not be subject to the CBA for its commissioned police officers.
3. Security Services; Commissioned Officers With Powers of Arrest. If the Judge
elects to utilize armed individuals with the power of arrest to provide court services, that work
shall be considered bargaining unit work and addressed under the terms of this agreement and
future CBA, when approved. It is the intent of the parties that this agreement be embodied in
any future CBA between the parties, but that binding effect shall not occur until a CBA is
approved in full by the Edmonds City Council and the members of the applicable bargaining
unit.
4. Personnel Pool Required. The parties agree and stipulate that a minimum pool
of at least five interested officers in the bargaining unit are required to provide effective,
continuous and trained services to the court. The Association shall be given first opportunity,
on an annual basis, to provide a pool of officers for selection as court personnel. This option
shall be exercised by October 31st of the preceding year. If the Association fails to exercise its
option, or at any time the Association is unable to fill a given court security shift (due to
vacation, illness or other reasons), the Judge shall be free to fill additional slots on the court
security personnel roster through an interlocal agreement with the City of Mountlake Terrace,
or such other law enforcement entity as the Judge in his sole discretion may elect.
5. Payment of Association Members. Officers on the duty roster for court security
personnel shall be paid at a base rate for such work equal to two-thirds of their contract rate of
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pay under the CBA between the parties, or the federal minimum wage, whichever is greater.
Such base rate shall include two-thirds of the longevity and any other premium pay to which
the individual would be entitled under terms of the CBA. In addition, the parties acknowledge
that the following rules shall be utilized to calculate the individual’s final total payment.
5.1 Because officers on the duty roster will normally be assigned to a full
7K exempt work schedule, it is the belief and understanding of the parties that this work shall
be subject to an overtime rate. The parties stipulate and agree that in addition to the base rate
attached above, the parties shall also be entitled to the normal CBA overtime rate for the
position which the individual holds. The overtime rate is believed and stipulated to be in
excess of the Fair Labor Standards Act required overtime rate. In the event that the Fair Labor
Standards Act would result in an overtime rate higher than that provided by this Agreement,
the individual shall be paid such rate, but may be removed from the duty roster by the Judge at
his discretion. It is the parties’ understanding and intent that an individual who works
additional hours as court security personnel shall be compensated at two-thirds of the normal
contract rate of pay for the position that the individual holds with the City be combined with
the stipulated overtime rate set by this Agreement. Overtime shall be calculated in accordance
with the CBA between the parties rather than the Fair Labor Standards Act so long as that
calculation results in a higher rate of pay. It is the parties’ understanding and intent therefore
that the contract rate of pay established pursuant to this Agreement and the CBA shall always
be in excess of the Fair Labor Standards Act rate.
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APPENDIX “E”
to the
AGREEMENT
by and between
CITY OF EDMONDS, WASHINGTON
and the
EDMONDS POLICE OFFICERS’ ASSOCIATION
(Representing the Law Enforcement Commissioned Employees)
THIS APPENDIX is supplemental to the AGREEMENT by and between the, CITY OF
EDMONDS, WASHINGTON, hereinafter referred to as the City, and the EDMONDS
POLICE OFFICERS’ ASSOCIATION, hereinafter referred to as the Association (EPOA).
2002 City of Edmonds Personnel Policy Sections 10.6 and 10.14 incorporated herein as
applicable to the EPOA Membership through the term of this Agreement
10.6 PERSONAL POSSESSIONS AND ELECTRONIC COMMUNICATIONS
The City furnishes desks, closets, and/or lockers for security of employee coats, purses, and
other personal possessions. The City does not, however, assume responsibility for any theft or
damage to the personal belongings of employees and reserves the right to search employee
desks, lockers, and personal belongings brought onto City premises, if necessary.
Please see Attachment A - INFORMATION SERVICES - ACCEPTABLE USE POLICY - for
guidelines on use of City computers.
APPENDIX A
Information Services Acceptable Use Policy
1.0 Overview
The Information Services Division’s intent for publishing an Acceptable Use Policy is not to
impose restrictions that are contrary to the City of Edmonds established culture of openness,
trust and integrity. The Information Services Division is committed to protecting the City and
its employees from illegal or damaging actions by individuals, either knowingly or
unknowingly. Internet systems, including but not limited to computer equipment, software,
operating systems, storage media, network providing electronic mail, WWW browsing, and
FTP, are the property of the City of Edmonds. These systems are to be used for business
purposes in serving the interests of the City, and of our customers in the course of normal
operations. Effective security is a team effort involving the participation and support of every
City employee, who deals with information and/or information systems. It is the responsibility
of every computer user to know these guidelines, and to conduct their activities accordingly.
2.0 Purpose
The purpose of this policy is to outline the acceptable use of computer equipment at the City.
These rules are in place to protect the employee and the City. Inappropriate use exposes the
City to risks including virus attacks, compromise of network systems and services, and legal
issues.
3.0 Scope
This policy applies to regular employees, temporary employees, and all other persons working
under the supervision of the City. This policy applies to all equipment that is owned or leased
by the City.
Packet Page 115 of 199
4.0 Policy
4.1 General Use and Ownership
1. While the City's network administration desires to provide a reasonable level of
privacy, users should be aware that the data they create on the computer systems
remains the property of the City of Edmonds. Because of the need to protect the
network, the City cannot guarantee the confidentiality of information stored on any
network device belonging to the City.
2. Employees are responsible for exercising good judgment regarding the
reasonableness of personal use. Individual departments are responsible for creating
guidelines concerning personal use of Internet systems. In the absence of such policies,
employees should consult their supervisor or manager.
3. The Information Services Division recommends that any information, including
e-mail, that users consider sensitive or vulnerable be safeguarded. For special assistance
on safeguarding information, please contact the Information Services Division. For
security and network maintenance purposes, persons authorized by the City may
monitor equipment, systems and network traffic at any time.
4. The Information Services Division reserves the right to audit networks and
systems on a random and/or periodic basis to ensure compliance with this policy.
When requested by the Information Services Division, employees will provide full
access to any City work area, computing equipment, and information stored within such
equipment. Audits may be conducted to insure the integrity and availability of
information and resources, investigate possible security breaches, and monitor user
activity. The Information Services Division is also authorized to interactively monitor
and log traffic on the City network.
4.2 Security Information
1. Employees should be aware that information processed through a City computer
may be accessible to others unless reasonable precaution is exercised. Information,
which is confidential, needs to be protected within the system. Employees, who wish to
protect confidential information, need to first consult with their Department Director
and then with the Information Services Division to determine the appropriate tools to
maintain the confidential information.
2. Employees also need to exercise reasonable password security for their
workstations. Passwords are required to be changed every 180 days. Employees
should not give out their password to others and should not store their password in plain
sight. The selection of passwords should also avoid the obvious, such as middle names,
birthdates, children's or pet's names. Employees should not leave their workstations
unattended, unless reasonable security measures have been taken. This includes
locking your computer (CTRL-ALT-DEL, then click the "Lock Computer" button)
when leaving your workstation for any significant amount of time. Employees should
log out of their computer during non-work hours. Because information contained on
portable computers is especially vulnerable, special care should be exercised. For
further assistance, please contact the Information Services Division.
3. Postings by employees from the City of Edmonds email address
(@edmondswa.gov) to newsgroups should contain a disclaimer stating that the
opinions expressed are strictly their own and not necessarily those of the City of
Edmonds, unless posting is in the course of business duties.
4. Any workstation used by the employee that is connected to the Internet, whether
owned by the employee or the City, shall be continually executing approved virus-
scanning software with a current virus database.
5. Employees must use extreme caution when opening e-mail attachments received
from unknown senders, which may contain viruses, worms, or Trojan horse code.
Packet Page 116 of 199
4.3. Unacceptable Use
The following activities are, in general, prohibited. Employees may be exempted from these
restrictions during the course of their legitimate job responsibilities. Please contact the
Information Services Division for further information on such exemptions. Under no
circumstances is an employee of the City of Edmonds authorized to engage in any activity that
is illegal under local, state, federal or international law while utilizing the City of Edmonds-
owned resources. The lists below are by no means exhaustive, but attempt to provide a
framework for activities which fall into the category of unacceptable use.
The following activities are strictly prohibited, with no exceptions:
System and Network Activities
1. Violations of the copyright protections or similar laws or regulations, including,
but not limited to, the installation or distribution of "pirated" or other software products
that are not appropriately licensed for use by the City.
2. Introduction of malicious programs into the network or server (e.g., viruses,
worms, Trojan horses, etc.).
3. Installing unauthorized hardware onto the City's network.
4. Revealing your password to others.
5. Using a City computing equipment to actively engage in procuring or
transmitting material that is in violation of the City's sexual harassment policy or other
hostile workplace laws.
6. Effecting security breaches or disruptions of network communication. Security
breaches include, but are not limited to, accessing data of which the employee is not an
intended recipient or logging into a server that the employee is not expressly authorized
to access, unless these duties are within the scope of regular duties. For purposes of
this section, "disruption" includes, but is not limited to, network sniffing, pinged floods,
packet spoofing, denial of service, and forged routing information for malicious
purposes.
7. Executing any form of network monitoring which will intercept data not
intended for the employee's preview, unless this activity is a part of the employee's
normal job/duty.
8. Circumventing user authentication or security of any workstation or network, or
misrepresenting you as another person on the Internet.
9. Interfering with or denying service to any user other than the employee's
workstation (for example, denial of service attack).
10. Using any program/script/command, or sending messages of any kind, with the
intent to interfere with, or disable, a user's terminal session, via any means, locally or
via the Internet.
11. Providing lists of or information about the City's employees to parties outside
the City of Edmonds.
12. Do not download software from the Internet and install it on the City's computer
equipment.
13. Do not use City computers to listen to the radio.
Email and Communications Activities
1. Sending unsolicited email messages, including the sending of "junk mail" or
other advertising material to individuals who did not specifically request such material
(email spam).
2. Any form of harassment via email, telephone or paging, whether through
language, frequency, or size of messages.
3. Unauthorized use, or forging, of email header information.
Packet Page 117 of 199
4. Solicitation of email for any other email address with the intent to harass or to
collect replies.
5. Creating or forwarding "chain letters", "Ponzi" or other "pyramid" schemes of
any type.
6. Posting the same or similar non-City business-related messages to large
numbers of Usenet newsgroups (newsgroup spam).
5.0 Enforcement
Any employee found to have violated this policy may be subject to disciplinary action, up to
and including termination of employment.
6.0 Definitions
Term Definition
Spam Unauthorized and/or unsolicited electronic mass mailings.
10.14 SUBSTANCE ABUSE The City's philosophy on substance abuse has two
focuses: (1) a concern for the wellbeing of the employee and (2) a concern for the safety of
other employees and members of the public.
As part of our employee assistance program, we encourage employees who are concerned
about their alcohol or drug use to seek counseling, treatment and rehabilitation. Although the
decision to seek diagnosis and accept treatment is completely voluntary, the City is fully
committed to helping employees who voluntarily seek assistance to overcome substance abuse
problems. In most cases, the expense of treatment may be fully or partially covered by the
City's benefit program. Please see the EAP counselor for more information. In recognition of
the sensitive nature of these matters, all discussions will be kept confidential. Employers who
seek advice or treatment will not be subject to retaliation or discrimination.
Although the City is concerned with rehabilitation, it must be understood that disciplinary
action may be taken when an employee's job performance is impaired because he/she is under
the influence of drugs or alcohol on the job. The City may discipline or terminate an employee
possessing, consuming, selling or using alcohol, or controlled substances (other than legally
prescribed) during work hours. The City may also discipline or terminate an employee who
reports for duty or works under the influence of alcohol or controlled substances. An
employee may be required to submit to alcohol or controlled substance testing when the City
has reasonable suspicion that the employee is under the influence of controlled substances or
alcohol. Refusal to submit to testing, when requested, may result in immediate disciplinary
action, including termination.
City employees who operate emergency vehicles or hold commercial driver's licenses
("CDLs") and operate commercial motor vehicles while employed by the City are subject to
additional rules and regulations imposed by the federal government. These regulations require
urine drug testing and alcohol breath testing in the following circumstances:
pre-employment;
reasonable suspicion;
post-accident;
return to duty testing;
random testing.
Packet Page 118 of 199
CDL holders who test positive must be removed from their motor vehicle operator duties and
are subject to discipline, up to and including termination. CDL holders should consult the
City's CDL policy for the additional details concerning these rules.
Based on the federal Drug-Free Workplace Act, the manufacturing, distribution, dispensation,
possession and use of unlawful drugs or alcohol on City premises or during work hours by City
employees is strictly prohibited. Violation of this policy can result in disciplinary action,
including termination. Continued poor performance or failure to successfully complete a
rehabilitation program is grounds for termination.
Packet Page 119 of 199
AM-6909 8. A.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:10 Minutes
Submitted For:Scott James Submitted By:Sarah Mager
Department:Finance
Committee: Finance Type: Information
Information
Subject Title
2014 April Budgetary Financial Report
Recommendation
N.A. For informational purposes only.
Previous Council Action
N.A.
Narrative
Attachments
2014 April Budgetary Financial Report
Form Review
Inbox Reviewed By Date
Finance Scott James 06/05/2014 08:09 AM
City Clerk Scott Passey 06/05/2014 08:56 AM
Mayor Dave Earling 06/05/2014 10:03 AM
Finalize for Agenda Scott Passey 06/05/2014 11:08 AM
Form Started By: Sarah Mager Started On: 06/04/2014 04:32 PM
Final Approval Date: 06/05/2014
Packet Page 120 of 199
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
APRIL 2014
Packet Page 121 of 199
1
Page 1 of 1
Fund
No.Title
2014 Amended
Budget
4/30/2013
Revenues
4/30/2014
Revenues
Amount
Remaining % Received
001 GENERAL FUND 39,005,697$ 9,353,758$ 12,575,092$ 26,430,605$ 32%
009 LEOFF-MEDICAL INS. RESERVE 594,946 91 448 594,498 0%
011 RISK MANAGEMENT FUND 903,858 220,100 73 903,785 0%
012 CONTINGENCY RESERVE FUND 527,115 1,443 7,390 519,725 1%
013 MULTIMODAL TRANSPORTATION FUND - - 11 (11) 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 691 1 7,999 0%
016 BUILDING MAINTENANCE 679,800 59 187,621 492,179 28%
104 DRUG ENFORCEMENT FUND 20,075 17,240 18,173 1,902 91%
111 STREET FUND 1,712,100 456,437 417,919 1,294,181 24%
112 COMBINED STREET CONST/IMPROVE 9,161,607 762,877 1,017,194 8,144,413 11%
117 MUNICIPAL ARTS ACQUIS. FUND 91,473 6,563 16,201 75,272 18%
118 MEMORIAL STREET TREE 25 5 21 4 83%
120 HOTEL/MOTEL TAX REVENUE FUND 54,140 15,897 17,277 36,863 32%
121 EMPLOYEE PARKING PERMIT FUND 20,308 5,687 9,331 10,977 46%
122 YOUTH SCHOLARSHIP FUND 1,623 14 60 1,563 4%
123 TOURISM PROMOTIONAL FUND/ARTS 18,200 12,348 5,899 12,301 32%
125 REAL ESTATE EXCISE TAX 2 904,343 311,571 263,497 640,846 29%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 904,243 311,380 262,101 642,142 29%
127 GIFTS CATALOG FUND 43,708 18,661 21,329 22,379 49%
129 SPECIAL PROJECTS FUND 4,000 166,187 41,902 (37,902) 1048%
130 CEMETERY MAINTENANCE/IMPROVEMT 160,136 32,761 50,391 109,745 31%
132 PARKS CONSTRUCTION FUND 1,540,000 143,231 123,325 1,416,675 8%
136 PARKS TRUST FUND 186 216 175 11 94%
137 CEMETERY MAINTENANCE TRUST FD 12,970 3,875 6,067 6,903 47%
138 SISTER CITY COMMISSION 4,519 2 3,003 1,516 66%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 202,657 205,135 439,865 32%
211 L.I.D. FUND CONTROL 28,600 5,916 1,408 27,192 5%
213 L.I.D. GUARANTY FUND 28,626 7 47 28,579 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,689 - - 1,022,689 0%
232 2014 DEBT SERVICE FUND 966,286 - - 966,286 0%
411 COMBINED UTILITY OPERATION - 74,291 89,500 (89,500) 0%
421 WATER UTILITY FUND 6,249,596 1,773,207 2,097,300 4,152,296 34%
422 STORM UTILITY FUND 3,630,158 1,182,378 1,317,302 2,312,856 36%
423 SEWER/WWTP UTILITY FUND 8,347,200 2,731,502 2,548,534 5,798,666 31%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 1,478,108 461,053 502,843 975,265 34%
617 FIREMEN'S PENSION FUND 45,379 52 212 45,167 0%
627 BUSINESS IMPROVEMENT DISTRICT - 11,925 45,745 (45,745) 0%
79,655,530$ 18,284,081$ 21,852,527$ 57,803,003$ 27%
CITY OF EDMONDS
REVENUES BY FUND - SUMMARY
Packet Page 122 of 199
2
Page 1 of 1
Fund
No.Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
001 GENERAL FUND 41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35%
009 LEOFF-MEDICAL INS. RESERVE 503,361 121,283 124,707 378,654 25%
011 RISK MANAGEMENT RESERVE FUND 300,000 464,100 - 300,000 0%
014 HISTORIC PRESERVATION GIFT FUND 8,000 800 - 8,000 0%
016 BUILDING MAINTENANCE 720,200 70 13,254 706,946 2%
104 DRUG ENFORCEMENT FUND 81,033 2,658 3,460 77,573 4%
111 STREET FUND 1,658,810 459,962 471,697 1,187,113 28%
112 COMBINED STREET CONST/IMPROVE 9,561,866 212,270 425,684 9,136,182 4%
117 MUNICIPAL ARTS ACQUIS. FUND 152,575 8,906 14,195 138,380 9%
118 MEMORIAL STREET TREE - - - - 0%
120 HOTEL/MOTEL TAX REVENUE FUND 54,000 5,106 7,389 46,611 14%
121 EMPLOYEE PARKING PERMIT FUND 26,786 1,429 - 26,786 0%
122 YOUTH SCHOLARSHIP FUND 3,600 1,113 731 2,869 20%
123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,249 564 18,436 3%
125 REAL ESTATE EXCISE TAX 2 1,582,712 34,623 56,261 1,526,451 4%
126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,189,291 - 2,773 1,186,518 0%
127 GIFTS CATALOG FUND 18,200 7,163 557 17,643 3%
129 SPECIAL PROJECTS FUND *4,000 12,586 17,469 (13,469) 437%
130 CEMETERY MAINTENANCE/IMPROVEMT 175,435 40,262 47,320 128,115 27%
132 PARKS CONSTRUCTION FUND 2,289,000 3,054 111,767 2,177,233 5%
136 PARKS TRUST FUND - - - - 0%
138 SISTER CITY COMMISSION 4,500 135 274 4,226 6%
139 TRANSPORTATION BENEFIT DISTRICT 645,000 202,657 205,135 439,865 32%
211 L.I.D. FUND CONTROL 28,600 - - 28,600 0%
213 L.I.D. GUARANTY FUND - - - - 0%
231 2012 LT GO DEBT SERVICE FUND 1,022,690 - 604 1,022,086 0%
232 2014 DEBT SERVICE FUND 966,286 - - 966,286 0%
421 WATER UTILITY FUND 9,630,124 1,413,173 1,818,190 7,811,934 19%
422 STORM UTILITY FUND 6,571,213 941,573 922,902 5,648,311 14%
423 SEWER/WWTP UTILITY FUND 14,746,399 3,617,445 2,223,434 12,522,965 15%
424 BOND RESERVE FUND 840,816 - - 840,816 0%
511 EQUIPMENT RENTAL FUND 1,093,279 252,195 357,003 736,276 33%
617 FIREMEN'S PENSION FUND 89,615 48,694 20,776 68,839 23%
627 BUSINESS IMPROVEMENT DISTRCIT - - 13,522 (13,522) 0%
95,004,314$ 19,157,287$ 21,023,654$ 73,994,182$ 22%
CITY OF EDMONDS
EXPENDITURES BY FUND - SUMMARY
*A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project
Packet Page 123 of 199
3
Page 1 of 3
Title
2014 Amended
Budget
4/30/2013
Revenues
4/30/2014
Revenues
Amount
Remaining % Received
TAXES:
REAL PERSONAL / PROPERTY TAX 9,857,161$ 1,885,738$ 1,708,482$ 8,148,679$ 17%
EMS PROPERTY TAX 3,105,938 584,313 529,218 2,576,720 17%
VOTED PROPERTY TAX 946,303 185,918 164,504 781,799 17%
LOCAL RETAIL SALES/USE TAX 5,525,609 1,641,662 1,870,619 3,654,990 34%
NATURAL GAS USE TAX 8,793 3,880 4,531 4,262 52%
1/10 SALES TAX LOCAL CRIM JUST 590,174 185,249 196,955 393,219 33%
ELECTRIC UTILITY TAX 1,490,394 641,845 690,245 800,149 46%
GAS UTILITY TAX 819,286 369,694 376,839 442,447 46%
SOLID WASTE UTILITY TAX 297,972 99,793 99,770 198,202 33%
WATER UTILITY TAX 920,882 271,544 300,542 620,340 33%
SEWER UTILITY TAX 479,750 155,496 171,771 307,979 36%
STORMWATER UTILITY TAX 295,972 104,112 108,881 187,091 37%
T.V. CABLE UTILITY TAX 738,219 196,078 205,673 532,546 28%
TELEPHONE UTILITY TAX 1,544,793 484,087 470,135 1,074,659 30%
PULLTABS TAX 62,613 24,510 17,662 44,951 28%
AMUSEMENT GAMES 746 100 25 721 3%
LEASEHOLD EXCISE TAX 232,528 53,966 54,357 178,171 23%
26,917,133 6,887,984 6,970,211 19,946,922 26%
LICENSES AND PERMITS:
FIRE PERMITS-SPECIAL USE 5,666 4,400 40 5,626 1%
PROF AND OCC LICENSE-TAXI 700 300 330 370 47%
AMUSEMENTS 4,500 4,350 4,275 225 95%
FRANCHISE AGREEMENT-COMCAST 659,488 167,992 172,694 486,794 26%
FRANCHISE FEE-EDUCATION/GOVERNMENT - - 14,649 (14,649) 0%
FRANCHISE AGREEMENT-VERIZON/FRONTIER 115,219 43,825 45,127 70,092 39%
FRANCHISE AGREEMENT-BLACKROCK 14,299 5,710 4,717 9,582 33%
FRANCHISE AGREMENT-ZAYO - 5,000 - - 0%
OLYMPIC VIEW WATER DISTRICT FRANCHISE 1 233,162 52,692 126,873 106,289 54%
GENERAL BUSINESS LICENSE 107,360 89,650 87,125 20,235 81%
DEV SERV PERMIT SURCHARGE 38,500 7,230 12,925 25,575 34%
NON-RESIDENT BUS LICENSE 53,963 27,050 28,550 25,413 53%
RIGHT OF WAY FRANCHISE FEE 9,000 9,773 - 9,000 0%
BUILDING STRUCTURE PERMITS 503,000 99,935 107,976 395,024 21%
ANIMAL LICENSES 53,040 4,370 6,620 46,420 12%
STREET AND CURB PERMIT 151,045 3,909 33,173 117,872 22%
OTR NON-BUS LIC/PERMITS 18,467 3,601 4,625 13,842 25%
1,967,409 529,787 649,699 1,317,710 33%
INTERGOVERNMENTAL:
DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,176 - - 3,176 0%
ROOFTOP SOLAR CHALLENGE GRANT - - 1,000 (1,000) 0%
TARGET ZERO TEAMS GRANT 7,500 1,480 2,095 5,405 28%
HIGH VISIBILITY ENFORCEMENT 3,000 776 535 2,465 18%
DOCKSIDE DRILLS GRANT REIMBURSE - - 1,442 (1,442) 0%
SMART COMMUTER PROJECT GRANT - 250 - - 0%
PUD PRIVILEDGE TAX 187,033 - - 187,033 0%
MVET/SPECIAL DISTRIBUTION 8,916 4,562 4,975 3,941 56%
JUDICIAL SALARY CONTRIBUTION-STATE 12,600 3,134 6,238 6,362 50%
CRIMINAL JUSTICE-SPECIAL PROGRAMS 34,300 17,090 18,411 15,889 54%
DUI - CITIES 7,900 3,597 3,636 4,264 46%
LIQUOR EXCISE TAX 64,675 - 38,720 25,955 60%
LIQUOR BOARD PROFITS 360,879 89,450 88,821 272,058 25%
VERDANT INTERLOCAL GRANTS 39,513 - 39,513 - 100%
729,492 120,339 205,385 524,107 28%
REVENUES - GENERAL FUND
CITY OF EDMONDS
1 Received 1st quarter payment in April of 2014, and May of 2013
Packet Page 124 of 199
4
Title
2014 Amended
Budget
4/30/2013
Revenues
4/30/2014
Revenues
Amount
Remaining % Received
CHARGES FOR GOODS AND SERVICES:
RECORD/LEGAL INSTRUMTS 1,200 266 162 1,038 14%
COURT RECORD SERVICES 50 - - 50 0%
D/M COURT REC SER 50 14 10 40 20%
SHARED COURT COSTS 3,700 - - 3,700 0%
MUNIC.-DIST. COURT CURR EXPEN 200 47 114 86 57%
SALE MAPS & BOOKS 73 68 18 55 25%
CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0%
PHOTOCOPIES 4,618 1,075 770 3,848 17%
POLICE DISCLOSURE REQUESTS 4,000 1,501 1,110 2,890 28%
ENGINEERING FEES AND CHARGES 2 267,630 31,160 62,134 205,496 23%
ELECTION CANDIDATE FILING FEES 1,036 - - 1,036 0%
SNO-ISLE 58,667 36,542 29,298 29,369 50%
PASSPORTS AND NATURALIZATION FEES 11,000 3,500 7,600 3,400 69%
POLICE SERVICES SPECIAL EVENTS 26,000 - - 26,000 0%
OCDETF OVERTIME - 1,800 5,406 (5,406) 0%
CAMPUS SAFETY-EDM. SCH. DIST.12,300 - - 12,300 0%
WOODWAY-LAW PROTECTION 36,000 11,770 20,550 15,450 57%
MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0%
POLICE - FINGERPRINTING 275 35 220 55 80%
DUI EMERGENCY FIRE SERVICES 700 382 71 629 10%
FIRE DISTRICT #1 STATION BILLINGS 3 28,503 13,304 29,278 (775) 103%
ADULT PROBATION SERVICE CHARGE 64,000 16,300 21,363 42,637 33%
BOOKING FEES 6,300 1,796 2,221 4,079 35%
FIRE CONSTRUCTION INSPECTION FEES 5,716 2,080 5,836 (120) 102%
EMERGENCY SERVICE FEES 24,575 4,343 5,261 19,314 21%
EMS TRANSPORT USER FEE 4 800,000 412,923 241,224 558,776 30%
CRIM CNV FEE DUI - 180 - - 0%
CRIM CONV FEE CT 5,700 1,516 1,317 4,383 23%
CRIM CONV FEE CN 2,000 412 467 1,533 23%
FIBER SERVICES 37,349 10,960 4,960 32,389 13%
INTERGOVERNMENTAL FIBER SERVICES 7,454 2,400 2,400 5,054 32%
FLEX FUEL PAYMENTS FROM STATIONS 218 394 420 (202) 193%
ANIMAL CONTROL SHELTER 6,616 1,740 955 5,661 14%
ZONING/SUBDIVISION FEE 95,950 23,985 14,918 81,032 16%
PLAN CHECKING FEES 2 310,000 73,517 249,335 60,665 80%
FIRE PLAN CHECK FEES 2,984 625 2,930 54 98%
PLANNING 1% INSPECTION FEE 1,630 75 302 1,328 19%
S.E.P.A. REVIEW 6,980 3,395 1,705 5,275 24%
CRITICAL AREA STUDY 16,530 4,960 6,510 10,020 39%
DV COORDINATOR SERVICES 8,600 3,691 2,895 5,705 34%
SWIM POOL ENTRANCE FEES 61,000 - - 61,000 0%
GYM AND WEIGHTROOM FEES 5,500 2,274 1,948 3,552 35%
LOCKER FEES 350 - - 350 0%
SWIM CLASS FEES 32,000 - 70 31,930 0%
PROGRAM FEES 757,000 253,643 281,083 475,917 37%
TAXABLE RECREATION ACTIVITIES 120,000 51,634 48,112 71,888 40%
SWIM TEAM/DIVE TEAM 32,500 - 165 32,335 1%
BIRD FEST REGISTRATION FEES 825 - 30 795 4%
INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,902,614 575,683 647,450 1,255,164 34%
4,796,979 1,549,991 1,700,619 3,096,360 35%
CITY OF EDMONDS
REVENUES - GENERAL FUND
2 Development Services has collected a larger amount of fees in 2014 versus 2013
3 Have invoiced twice in 2014, and only once by April in 2013
4 Received 1st quarter payment in April of 2013, have not received as of yet in 2014
Packet Page 125 of 199
5
Title
2014 Amended
Budget
4/30/2013
Revenues
4/30/2014
Revenues
Amount
Remaining % Received
FINES AND FORFEITURES:
PROOF OF VEHICLE INS PENALTY 11,000 3,182 2,935 8,065 27%
TRAFFIC INFRACTION PENALTIES 38,000 8,290 8,867 29,133 23%
NC TRAFFIC INFRACTION 310,000 78,135 88,181 221,819 28%
CRT COST FEE CODE LEG ASSESSMENT (LGA)25,000 5,979 6,945 18,055 28%
SPEEDING DOUBLE 330 77 - 330 0%
NON-TRAFFIC INFRACTION PENALTIES 2,085 - 1,201 884 58%
OTHER INFRACTIONS '04 2,300 725 285 2,015 12%
PARKING INFRACTION PENALTIES 52,000 14,946 15,462 36,538 30%
PARK/INDDISZONE - 733 336 (336) 0%
DWI PENALTIES 3,000 301 2,104 896 70%
DUI - DP ACCT 3,700 667 826 2,874 22%
CRIM CNV FEE DUI 700 - 191 509 27%
OTHER CRIMINAL TRAF MISDEM PEN - - 29 (29) 0%
CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,000 10,000 11,742 26,258 31%
CRIMINAL CONVICTION FEE CT - 74 465 (465) 0%
OTHER NON-TRAF MISDEMEANOR PEN 100 61 4 97 4%
OTHER NON TRAFFIC MISD. 8/03 - (2,320) 2,395 (2,395) 0%
COURT DV PENALTY ASSESSMENT 1,900 532 535 1,365 28%
CRIMINAL CONVICTION FEE CN - 57 289 (289) 0%
CRIMINAL COSTS-RECOUPMENTS 120,000 32,244 32,697 87,303 27%
PUBLIC DEFENSE RECOUPMENT 35,000 7,706 10,972 24,028 31%
COURT INTERPRETER COSTS 50 36 109 (59) 217%
BUS. LICENSE PERMIT PENALTY 4,000 2,630 2,635 1,365 66%
MISC FINES AND PENALTIES 3,600 1,510 - 3,600 0%
650,765 165,565 189,203 461,562 29%
MISCELLANEOUS:
INVESTMENT INTEREST 88,200 144 4,219 83,981 5%
INTEREST ON COUNTY TAXES 1,281 387 50 1,231 4%
INTEREST - COURT COLLECTIONS 4,000 1,080 2,374 1,626 59%
PARKING 12,804 3,160 3,422 9,382 27%
SPACE/FACILITIES RENTALS 153,200 19,962 19,119 134,082 12%
BRACKET ROOM RENTAL 4,817 2,440 3,120 1,697 65%
LEASES LONG-TERM 159,335 56,937 55,056 104,279 35%
VENDING MACHINE/CONCESSION 5,500 1,007 1,065 4,435 19%
OTHER RENTS & USE CHARGES 8,400 1,125 375 8,025 4%
PARKS DONATIONS 9,100 7,500 4,374 4,726 48%
BIRD FEST CONTRIBUTIONS 1,300 200 450 850 35%
PARKS GRANTS - PRIVATE SOURCES - 1,235 - - 0%
SALE OF JUNK/SALVAGE 1,200 - 120 1,080 10%
SALES OF UNCLAIM PROPERTY 4,000 1,592 166 3,834 4%
CONFISCATED AND FORFEITED PROPERTY - 358 - - 0%
POLICE JUDGMENTS/RESTITUTION 477 40 88 389 18%
CASHIER'S OVERAGES/SHORTAGES 45 1 201 (156) 447%
OTHER MISC REVENUES 725,427 2,572 603 724,824 0%
SMALL OVERPAYMENT 68 2 21 47 31%
NSF FEES - PARKS & REC 150 30 30 120 20%
NSF FEES - MUNICIPAL COURT 1,300 233 250 1,050 19%
NSF FEES - DEVELOPMENT SERVICES DEPT - 90 - - 0%
US BANK REBATE - - 1,557 (1,557) 0%
1,180,604 100,092 96,661 1,083,943 8%
TRANSFERS-IN:
PROCEEDS OF REFUNDING DEBT 2,763,315 - 2,763,314 1 100%
2,763,315 - 2,763,314 1 0%
TOTAL GENERAL FUND REVENUE 39,005,697$ 9,353,758$ 12,575,092$ 26,430,605$ 32%
REVENUES - GENERAL FUND
CITY OF EDMONDS
Packet Page 126 of 199
6
Page 1 of 6
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
GENERAL FUND EXPENDITURES (001)
SALARIES AND WAGES 13,071,102$ 3,930,559$ 4,003,428$ 9,067,674$ 31%
OVERTIME 425,123 104,360 125,646 299,477 30%
HOLIDAY BUY BACK 201,026 802 858 200,168 0%
BENEFITS 4,659,657 1,346,902 1,495,529 3,164,128 32%
UNIFORMS 65,210 17,596 17,541 47,669 27%
SUPPLIES 376,613 92,342 113,120 263,493 30%
SMALL EQUIPMENT 240,083 44,869 73,409 166,674 31%
PROFESSIONAL SERVICES 2,288,918 466,491 434,475 1,854,443 19%
COMMUNICATIONS 203,230 60,969 42,668 160,562 21%
TRAVEL 33,685 2,711 3,132 30,553 9%
ADVERTISING 57,375 5,845 8,395 48,980 15%
RENTAL/LEASE 933,815 274,526 310,830 622,985 33%
INSURANCE 379,784 397,566 383,906 (4,122) 101%
UTILITIES 457,800 147,082 134,780 323,020 29%
REPAIRS & MAINTENANCE 349,835 128,079 143,969 205,866 41%
MISCELLANEOUS 354,066 94,109 103,766 250,300 29%
INTERGOVERNMENTAL SERVICES 8,316,935 3,893,689 3,941,160 4,375,775 47%
INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0%
EXCISE TAXES 6,452 993 1,128 5,324 17%
INTERFUND TRANSFER 5,137,373 255,078 - 5,137,373 0%
MACHINERY/EQUIPMENT 55,721 22,735 - 55,721 0%
GENERAL OBLIGATION BOND PRINCIPAL 2,874,066 - 2,720,000 154,066 95%
CAPITAL LEASES AND INSTALLMENT PURCHASES 64,654 - 64,654 0 100%
OTHER DEBT - 478 479 (479) 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 85,400 - 24,632 60,768 29%
DEBT ISSUE COSTS - - 16,481 (16,481) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
INTERFUND RENTAL - 16,000 - - 0%
41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35%
LEOFF-MEDICAL INS. RESERVE (009)
BENEFITS 312,774$ 79,011$ 99,924$ 212,850$ 32%
IN HOME LTC CLAIMS 183,337 35,901 24,508 158,829 13%
PROFESSIONAL SERVICES 7,000 6,081 - 7,000 0%
MISCELLANEOUS 250 290 275 (25) 110%
503,361$ 121,283$ 124,707$ 378,654$ 25%
RISK MANAGEMENT RESERVE FUND (011)
MISCELLANEOUS 300,000$ 464,100$ -$ 300,000$ 0%
300,000$ 464,100$ -$ 300,000$ 0%
HISTORIC PRESERVATION GIFT FUND (014)
SUPPLIES 100$ -$ -$ 100$ 0%
PROFESSIONAL SERVICES 100 - - 100 0%
ADVERTISING 100 - - 100 0%
MISCELLANEOUS 7,700 800 - 7,700 0%
8,000$ 800$ -$ 8,000$ 0%
BUILDING MAINTENANCE SUBFUND (016)
SUPPLIES -$ -$ 914$ (914)$ 0%
PROFESSIONAL SERVICES 20,000 70 2,217 17,783 11%
REPAIRS & MAINTENANENCE 668,200 - 10,123 658,077 2%
CONSTRUCTION PROJECTS 32,000 - - 32,000 0%
720,200$ 70$ 13,254$ 674,946$ 2%
DRUG ENFORCEMENT FUND (104)
FUEL CONSUMED 3,000 1,523 2,430 570 81%
SMALL EQUIPMENT 5,000 - - 5,000 0%
COMMUNICATIONS 2,233 1,134 1,030 1,203 46%
REPAIR/MAINT 800 - - 800 0%
MISCELLANEOUS 20,000 - - 20,000 0%
INTERGOVTL SVC 50,000 - - 50,000 0%
81,033$ 2,658$ 3,460$ 77,573$ 4%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 127 of 199
7
Page 2 of 6
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
STREET FUND (111)
SALARIES AND WAGES 481,344$ 138,785$ 145,248$ 336,096$ 30%
OVERTIME 21,400 6,487 9,471 11,929 44%
BENEFITS 239,311 59,726 69,098 170,213 29%
UNIFORMS 6,000 3,520 3,462 2,538 58%
SUPPLIES 240,000 39,829 29,297 210,703 12%
SMALL EQUIPMENT 26,000 - 3,292 22,708 13%
PROFESSIONAL SERVICES 13,700 4,071 4,932 8,768 36%
COMMUNICATIONS 2,500 832 1,508 992 60%
TRAVEL 1,000 - 110 890 11%
ADVERTISING 350 - - 350 0%
RENTAL/LEASE 180,104 52,450 59,438 120,666 33%
INSURANCE 82,400 87,201 74,683 7,717 91%
UTILITIES 275,783 64,254 65,847 209,936 24%
REPAIRS & MAINTENANCE 45,000 2,313 5,264 39,736 12%
MISCELLANEOUS 8,000 405 - 8,000 0%
INTERGOVERNMENTAL SERVICES 2,000 89 48 1,952 2%
INTERFUND TRANSFER 28,805 - - 28,805 0%
GENERAL OBLIGATION BOND PRINCIPAL 3,149 - - 3,149 0%
INTEREST ON LONG-TERM EXTERNAL DEBT 1,964 - - 1,964 0%
1,658,810$ 459,962$ 471,697$ 1,187,113$ 28%
COMBINED STREET CONST/IMPROVE (112)
PROFESSIONAL SERVICES 2,022,300$ 96,675$ 143,741$ 1,878,559$ 7%
INTERFUND TRANSFER OUT 384,043 - - 384,043 0%
LAND 373,000 - 4,508 368,492 1%
CONST SURFACE CONST PROJECTS 6,215,200 75,590 193,868 6,021,332 3%
INTERGOVERNMENTAL LOANS 72,203 - - 72,203 0%
INTEREST ON INTERGOVERNMENTAL LOANS 4,120 - - 4,120 0%
INTERFUND SERVICES 491,000 40,005 83,567 407,433 17%
9,561,866$ 212,270$ 425,684$ 9,136,182$ 4%
MUNICIPAL ARTS ACQUIS. FUND (117)
SUPPLIES 4,200$ 18$ 39$ 4,161$ 1%
SMALL EQUIPMENT 1,000 - - 1,000 0%
PROFESSIONAL SERVICES 135,000 4,473 10,747 124,253 8%
TRAVEL 75 12 11 65 14%
ADVERTISING 4,000 3,700 2,303 1,698 58%
RENTAL/LEASE 2,000 - - 2,000 0%
REPAIRS & MAINTENANCE 300 - - 300 0%
MISCELLANEOUS 6,000 702 1,096 4,904 18%
152,575$ 8,906$ 14,195$ 138,380$ 9%
HOTEL/MOTEL TAX REVENUE FUND (120)
PROFESSIONAL SERVICES 16,000$ -$ 4,047$ 11,953$ 25%
ADVERTISING 33,500 5,006 3,343 30,158 10%
MISCELLANEOUS 500 100 - 500 0%
INTERFUND TRANSFERS 4,000 - - 4,000 0%
54,000$ 5,106$ 7,389$ 46,611$ 14%
EMPLOYEE PARKING PERMIT FUND (121)
SUPPLIES 1,700$ 874$ -$ 1,700$ 0%
SMALL EQUIPMENT -$ 555 - - 0%
PROFESSIONAL SERVICES 25,086 - - 25,086 0%
26,786$ 1,429$ -$ 26,786$ 0%
YOUTH SCHOLARSHIP FUND (122)
MISCELLANEOUS 3,600$ 1,113$ 731$ 2,869$ 20%
3,600$ 1,113$ 731$ 2,869$ 20%
TOURISM PROMOTIONAL FUND/ARTS (123)
PROFESSIONAL SVC 10,500$ 1,697$ -$ 10,500$ 0%
ADVERTISING 4,500 553 - 4,500 0%
MISCELLANEOUS 4,000 - 564 3,436 14%
19,000$ 2,249$ 564$ 18,436$ 3%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 128 of 199
8
Page 3 of 6
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
REAL ESTATE EXCISE TAX 2 (125)
SUPPLIES 30,000$ 23,098$ 33,113$ (3,113)$ 110%
PROFESSIONAL SERVICES 400,000 1,876 6,801 393,199 2%
ADVERTISING - 148 - - 0%
RENTAL/LEASE - - 3,379 (3,379) 0%
REPAIRS & MAINTENANCE 152,712 9,500 12,968 139,744 8%
INTERFUND TRANSFER 800,000 - - 800,000 0%
CONSTRUCTION PROJECTS 200,000 - - 200,000 0%
1,582,712$ 34,623$ 56,261$ 1,526,451$ 4%
REAL ESTATE EXCISE TAX 1, PARKS ACQ (126)
MISCELLANEOUS 200,000$ -$ 2,500$ 197,500$ 1%
INTERFUND TRANSFER 959,528 - - 959,528 0%
LAND - - 273 (273) 0%
GENERAL OBLIGATION BONDS 18,330 - - 18,330 0%
INTEREST 11,433 - - 11,433 0%
1,189,291$ -$ 2,773$ 1,186,518$ 0%
GIFTS CATALOG FUND (127)
SUPPLIES 11,700$ 1,013$ 557$ 11,143$ 5%
PROFESSIONAL SERVICES 4,000 6,150 - 4,000 0%
INTERFUND TRANSFER 2,500 - - 2,500 0%
18,200$ 7,163$ 557$ 17,643$ 3%
SPECIAL PROJECTS FUND (129) *
PROFESSIONAL SERVICES 2,000$ -$ -$ 2,000$ 0%
CONSTRUCTION PROJECTS - - 17,469 (17,469) 0%
INTERFUND SERVICES 2,000 12,586 - 2,000 0%
4,000$ 12,586$ 17,469$ (13,469)$ 437%
CEMETERY MAINTENANCE/IMPROVEMENT (130)
SALARIES AND WAGES 81,251$ 23,058 23,380$ 57,871$ 29%
OVERTIME 3,500 371 1,204 2,296 34%
BENEFITS 39,056 10,511 10,634 28,422 27%
UNIFORMS 1,000 - - 1,000 0%
SUPPLIES 7,000 373 2,339 4,661 33%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 2,385 4,585 15,415 23%
PROFESSIONAL SERVICES 1,000 - - 1,000 0%
COMMUNICATIONS 1,412 466 479 933 34%
TRAVEL 500 - - 500 0%
ADVERTISING 3,200 251 177 3,023 6%
RENTAL/LEASE 9,216 1,752 3,072 6,144 33%
UTILITIES 3,800 - 277 3,523 7%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 4,000 1,094 1,173 2,827 29%
175,435$ 40,262$ 47,320$ 128,115$ 27%
PARKS CONSTRUCTION FUND (132)
PROFESSIONAL SERVICES (201,000) 1,940 42,876 (243,876) 0%
LAND 700,000 - - 700,000 0%
CONSTRUCTION PROJECTS 1,790,000 - 68,892 1,721,108 4%
INTERFUND SERVICES - 1,114 - - 0%
2,289,000$ 3,054$ 111,767$ 2,177,233$ 5%
SISTER CITY COMMISSION (138)
SUPPLIES 500$ -$ -$ 500$ 0%
TRAVEL 3,000 - - 3,000 0%
MISCELLANEOUS 1,000 135 274 726 27%
4,500$ 135$ 274$ 4,226$ 6%
TRANSPORTATION BENEFIT DISTRICT (139)
PROFESSIONAL SERVICES -$ 1,756$ -$ -$ 0%
INSURANCE 5,000 5,000 2,500 2,500 50%
INTERFUND TRANSFER - 195,902 - - 0%
INTERGOVTL SERVICES 640,000 - 202,635 437,365 32%
645,000$ 202,657$ 205,135$ 439,865$ 32%
*A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 129 of 199
9
Page 4 of 6
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
LID FUND CONTROL (211)
INTERFUND TRANSFER 28,600$ -$ -$ 28,600$ 0%
28,600$ -$ -$ 28,600$ 0%
2012 LTGO DEBT SERVIC FUND (231)
GENERAL OBLIGATION BOND 854,667$ -$ -$ 854,667$ 0%
INTEREST 168,023 - - 168,023 0%
OTHER INTEREST & DEBT SERVICE COSTS - - 604 (604) 0%
1,022,690$ -$ 604$ 1,022,086$ 0%
2014 DEBT SERVICE FUND (232)
GENERAL OBLIGATION BOND 923,199$ -$ -$ 923,199$ 0%
INTEREST 23,105 - - 23,105 0%
DEBT ISSUE COSTS 19,982 - - 19,982 0%
966,286$ -$ -$ 966,286$ 0%
WATER FUND (421)
SALARIES AND WAGES 677,172$ 237,867$ 244,718$ 432,454$ 36%
OVERTIME 24,180 7,052 5,568 18,612 23%
BENEFITS 326,137 98,402 111,984 214,153 34%
UNIFORMS 6,800 2,836 1,507 5,293 22%
SUPPLIES 151,838 19,916 32,936 118,902 22%
FUEL CONSUMED - - - - 0%
WATER PURCHASED FOR RESALE 1,600,000 287,250 286,001 1,313,999 18%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 130,816 33,515 59,352 71,464 45%
SMALL EQUIPMENT 25,161 269 14,027 11,134 56%
PROFESSIONAL SERVICES 229,150 56,517 59,754 169,396 26%
COMMUNICATIONS 35,000 12,899 7,679 27,321 22%
TRAVEL 2,600 - - 2,600 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 104,820 30,796 34,868 69,952 33%
INSURANCE 66,869 67,607 74,689 (7,820) 112%
UTILITIES 40,000 16,022 15,514 24,486 39%
REPAIRS & MAINTENANCE 17,600 667 2,775 14,825 16%
MISCELLANEOUS 307,880 110,509 123,785 184,095 40%
INTERGOVERNMENTAL SERVICES 30,000 10,079 10,302 19,698 34%
INTERFUND TAXES 920,881 271,544 300,542 620,339 33%
INTERFUND TRANSFER 292,830 - - 292,830 0%
MACHINERY/EQUIPMENT 49,849 - - 49,849 0%
CONSTRUCTION PROJECTS 3,475,939 - 270,338 3,205,601 8%
GENERAL OBLIGATION BONDS 2,115 - - 2,115 0%
REVENUE BONDS 306,140 - - 306,140 0%
INTERGOVERNMENTAL LOANS 45,839 - - 45,839 0%
INTEREST 275,912 - - 275,912 0%
OTHER INTEREST & DEBT SERVICE COSTS - 175 175 (175) 0%
INTERFUND SERVICES 484,096 149,204 161,674 322,422 33%
INTERFUND REPAIR/MAINT - 48 - - 0%
9,630,124$ 1,413,173$ 1,818,190$ 7,811,934$ 19%
EXPENDITURES BY FUND - DETAIL
CITY OF EDMONDS
Packet Page 130 of 199
10
Page 5 of 6
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
STORM FUND (422)
SALARIES AND WAGES 594,775$ 185,539$ 184,875$ 409,900$ 31%
OVERTIME 6,000 2,789 3,661 2,339 61%
BENEFITS 258,745 75,758 84,147 174,598 33%
UNIFORMS 6,500 3,841 4,151 2,349 64%
SUPPLIES 58,333 9,194 17,176 41,157 29%
SMALL EQUIPMENT 4,000 164 560 3,440 14%
PROFESSIONAL SERVICES 1,548,909 231,273 126,763 1,422,146 8%
COMMUNICATIONS 3,200 420 1,277 1,923 40%
TRAVEL 4,300 654 - 4,300 0%
ADVERTISING 500 - - 500 0%
RENTAL/LEASE 213,612 70,941 69,705 143,907 33%
INSURANCE 8,089 8,407 36,035 (27,946) 445%
UTILITES 10,500 3,182 3,157 7,343 30%
REPAIR & MAINTENANCE 13,000 5,797 6,711 6,289 52%
MISCELLANEOUS 112,100 35,041 37,770 74,330 34%
INTERGOVERNMENTAL SERVICES 75,000 16,763 39,923 35,077 53%
INTERFUND TAXES AND OPERATING ASSESSMENT 295,973 104,112 108,881 187,092 37%
INTERFUND TRANSFER 54,291 - - 54,291 0%
CONSTRUCTION PROJECTS 2,219,712 - - 2,219,712 0%
GENERAL OBLIGATION BONDS 105,461 - - 105,461 0%
REVENUE BONDS 149,691 - - 149,691 0%
INTERGOVERNMENTAL LOANS 32,063 - - 32,063 0%
INTEREST 182,178 - - 182,178 0%
OTHER INTEREST & DEBT SERVICE COSTS - 83 84 (84) 0%
INTERFUND PROFESSIONAL SERVICES 614,281 187,615 198,028 416,253 32%
6,571,213$ 941,573$ 922,902$ 5,648,311$ 14%
SEWER FUND (423)
SALARIES AND WAGES 1,650,330$ 517,620$ 547,406$ 1,102,924$ 33%
OVERTIME 73,000 38,312 26,690 46,310 37%
BENEFITS 760,694 210,921 246,802 513,892 32%
UNIFORMS 11,400 6,884 5,411 5,989 47%
SUPPLIES 399,333 83,968 63,966 335,367 16%
FUEL CONSUMED 90,000 62,986 36,296 53,704 40%
SMALL EQUIPMENT 26,000 2,044 26,706 (706) 103%
PROFESSIONAL SERVICES 1,065,500 421,769 172,247 893,253 16%
COMMUNICATIONS 40,000 11,802 11,834 28,166 30%
TRAVEL 7,400 - - 7,400 0%
ADVERTISING 2,500 - - 2,500 0%
RENTAL/LEASE 149,968 43,928 49,858 100,110 33%
INSURANCE 155,006 156,092 128,145 26,861 83%
UTILITIES 1,170,600 389,854 270,644 899,956 23%
REPAIR & MAINTENANCE 175,000 41,641 40,716 134,284 23%
MISCELLANEOUS 217,935 72,559 63,172 154,763 29%
INTERGOVERNMENTAL SERVICES 408,889 42,648 43,894 364,995 11%
INTERFUND TAXES AND OPERATING ASSESSMENT 479,750 155,496 171,771 307,979 36%
INTERFUND TRANSFERS 1,168,346 - - 1,168,346 0%
MACHINERY/EQUIPMENT 449,500 - 6,504 442,996 1%
CONSTRUCTION PROJECTS 4,837,535 1,173,021 105,675 4,731,860 2%
GENERAL OBLIGATION BONDS 120,529 - - 120,529 0%
REVENUE BONDS 69,169 - - 69,169 0%
INTERGOVERNMENTAL LOANS 203,621 - - 203,621 0%
INTEREST 149,971 - - 149,971 0%
OTHER INTEREST & DEBT SERVICE COSTS - 41 41 (41) 0%
INTERFUND PROFESSIONAL SERVICES 864,423 185,859 205,656 658,767 24%
14,746,399$ 3,617,445$ 2,223,434$ 12,522,965$ 15%
BOND RESERVE FUND (424)
REVENUE BONDS 160,000$ -$ -$ 160,000$ 0%
INTEREST 680,816 - - 680,816 0%
840,816 - - 840,816 0%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 131 of 199
11
Page 6 of 6
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
EQUIPMENT RENTAL FUND (511)
SALARIES AND WAGES 203,962$ 48,517$ 68,703$ 135,259$ 34%
OVERTIME 1,000 886 234 766 23%
BENEFITS 89,965 23,398 31,358 58,607 35%
UNIFORMS 1,000 356 477 523 48%
SUPPLIES 96,500 19,066 22,246 74,254 23%
FUEL CONSUMED 1,000 - 234 766 23%
SUPPLIES PURCHASED FOR INVENTORY/RESALE 361,700 48,932 54,249 307,451 15%
SMALL EQUIPMENT 8,000 576 10,253 (2,253) 128%
PROFESSIONAL SERVICES 1,000 931 383 617 38%
COMMUNICATIONS 3,000 431 615 2,385 21%
RENTAL/LEASE 14,484 3,097 4,593 9,891 32%
INSURANCE 32,701 34,153 37,376 (4,675) 114%
UTILITIES 14,000 4,784 4,698 9,302 34%
REPAIRS & MAINTENANCE 60,000 17,557 15,819 44,181 26%
MISCELLANEOUS 6,000 2,466 3,049 2,951 51%
INTERGOVERNMENTAL SERVICES 2,500 119 64 2,436 3%
MACHINERY/EQUIPMENT 186,467 46,927 96,564 89,903 52%
INTERFUND RENTAL 10,000 - 6,089 3,911 61%
1,093,279$ 252,195$ 357,003$ 736,276$ 33%
FIREMEN'S PENSION FUND (617)
BENEFITS 49,619$ 13,504$ 10,681$ 38,938$ 22%
PENSION AND DISABILITY PAYMENTS 38,796 34,021 10,094 28,702 26%
PROFESSIONAL SERVICES 1,200 1,169 - 1,200 0%
89,615$ 48,694$ 20,776$ 68,839$ 23%
BUSINESS IMPROVEMENT DISTRICT FUND (627)
PROFESSIONAL SERVICES -$ -$ 12,395$ (12,395)$ 0%
MISCELLANEOUS - - 1,127 (1,127) 0%
-$ -$ 13,522$ (13,522)$ 0%
TOTAL EXPENDITURE ALL FUNDS 95,004,314$ 19,157,287$ 21,023,654$ 73,113,366$ 22%
CITY OF EDMONDS
EXPENDITURES BY FUND - DETAIL
Packet Page 132 of 199
12
Page 1 of 1
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL 238,644$ 83,350$ 65,481$ 173,163$ 27%
OFFICE OF MAYOR 251,085 78,215 82,041 169,044 33%
HUMAN RESOURCES 349,938 84,440 112,767 237,171 32%
MUNICIPAL COURT 801,872 232,844 257,767 544,105 32%
CITY CLERK 537,273 174,295 164,667 372,606 31%
ADMINISTRATIVE SERVICES 1,645,285 531,656 499,111 1,146,174 30%
CITY ATTORNEY 552,900 163,684 186,128 366,772 34%
NON-DEPARTMENTAL *17,816,558 4,569,788 7,277,792 10,538,766 41%
POLICE SERVICES 8,824,364 2,792,819 2,754,778 6,069,586 31%
COMMUNITY SERVICES/ECONOMIC DEV.508,024 112,729 160,955 347,069 32%
DEVELOPMENT SERVICES 2,185,960 535,592 523,426 1,662,534 24%
PARKS & RECREATION 3,811,516 940,767 977,642 2,833,874 26%
PUBLIC WORKS 2,088,677 569,310 619,885 1,468,792 30%
FACILITIES MAINTENANCE 1,405,827 434,291 481,545 924,282 34%
41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35%
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
WATER UTILITY FUND 9,630,124$ 1,413,173$ 1,818,190$ 7,811,934$ 19%
STORM UTILITY FUND 6,571,213 941,573 922,902 5,648,311 14%
SEWER/WWTP UTILITY FUND 14,746,399 3,617,445 2,223,434 12,522,965 15%
BOND RESERVE FUND 840,816 - - 840,816 0%
31,788,552$ 5,972,190$ 4,964,526$ 26,824,026$ 16%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY
EXPENDITURES - UTILITY- BY FUND IN SUMMARY
CITY OF EDMONDS
CITY OF EDMONDS
*Bond payment of $2.7 million was made in April of 2014
Packet Page 133 of 199
13
Page 1 of 4
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
CITY COUNCIL
SALARIES 117,615$ 39,372$ 38,042$ 79,573$ 32%
OVERTIME 2,000 222 124 1,876 6%
BENEFITS 72,271 23,144 23,947 48,324 33%
SUPPLIES 2,000 88 373 1,627 19%
SMALL EQUIPMENT - - 580 (580) 0%
PROFESSIONAL SERVICES 10,000 18,788 521 9,479 5%
COMMUNICATIONS 3,000 780 863 2,137 29%
TRAVEL 2,500 358 648 1,852 26%
RENTAL/LEASE 490 147 171 319 35%
REPAIRS/MAINTENANCE 1,500 - - 1,500 0%
MISCELLANEOUS 27,268 450 212 27,056 1%
238,644$ 83,350$ 65,481$ 173,163$ 27%
OFFICE OF MAYOR
SALARIES 192,115$ 61,995$ 64,239$ 127,876$ 33%
BENEFITS 46,170 13,931 14,970 31,200 32%
SUPPLIES 2,000 804 92 1,908 5%
PROFESSIONAL SERVICES 1,500 29 957 543 64%
COMMUNICATION 1,400 255 247 1,153 18%
TRAVEL 2,000 282 256 1,744 13%
RENTAL/LEASE 2,400 630 852 1,548 35%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 3,000 288 429 2,571 14%
251,085$ 78,215$ 82,041$ 169,044$ 33%
HUMAN RESOURCES
SALARIES 194,389$ 52,929$ 63,087$ 131,302$ 32%
BENEFITS 59,339 15,992 21,657 37,682 36%
SUPPLIES 2,300 1,115 1,399 901 61%
SMALL EQUIPMENT 100 - 164 (64) 164%
PROFESSIONAL SERVICES 71,000 6,394 17,480 53,520 25%
COMMUNICATIONS 700 120 193 507 28%
TRAVEL 500 100 - 500 0%
ADVERTISING 5,000 1,388 1,030 3,970 21%
RENTAL/LEASE 2,200 631 853 1,347 39%
REPAIR/MAINTENANCE 6,000 5,349 6,119 (119) 102%
MISCELLANEOUS 8,410 423 786 7,624 9%
349,938$ 84,440$ 112,767$ 237,171$ 32%
MUNICIPAL COURT
SALARIES 500,048$ 149,982$ 174,610$ 325,438$ 35%
OVERTIME - - 1,621 (1,621) 0%
BENEFITS 177,004 49,401 52,493 124,511 30%
SUPPLIES 9,400 3,162 3,698 5,702 39%
SMALL EQUIPMENT 2,500 1,003 236 2,264 9%
PROFESSIONAL SERVICES 69,000 24,385 18,501 50,499 27%
COMMUNICATIONS 2,600 552 906 1,694 35%
TRAVEL 2,390 757 847 1,543 35%
RENTAL/LEASE 1,070 319 607 463 57%
REPAIR/MAINTENANCE 610 304 2,000 (1,390) 328%
MISCELLANEOUS 37,250 2,980 2,247 35,003 6%
801,872$ 232,844$ 257,767$ 544,105$ 32%
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
CITY OF EDMONDS
Packet Page 134 of 199
14
Page 2 of 4
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
CITY CLERK
SALARIES AND WAGES 307,596$ 100,993$ 96,916$ 210,680$ 32%
OVERTIME - - 284 (284) 0%
BENEFITS 101,833 30,698 34,904 66,929 34%
SUPPLIES 10,237 2,433 2,320 7,917 23%
PROFESSIONAL SERVICES 24,107 8,291 7,886 16,221 33%
COMMUNICATIONS 50,000 18,162 8,864 41,136 18%
TRAVEL 1,000 - - 1,000 0%
ADVERTISING 4,200 2,122 650 3,550 15%
RENTAL/LEASE 20,000 5,331 5,696 14,304 28%
REPAIRS & MAINTENANCE 14,300 4,795 5,934 8,366 41%
MISCELLANEOUS 4,000 1,470 1,213 2,787 30%
537,273$ 174,295$ 164,667$ 372,606$ 31%
ADMINISTRATIVE SERVICES
SALARIES 771,709$ 223,289$ 234,978$ 536,731$ 30%
OVERTIME 6,667 3,013 1,818 4,849 27%
BENEFITS 255,363 68,088 80,303 175,061 31%
SUPPLIES 36,036 9,064 22,437 13,599 62%
SMALL EQUIPMENT 170,554 37,827 61,589 108,965 36%
PROFESSIONAL SERVICES 103,856 66,489 2,792 101,064 3%
COMMUNICATIONS 58,960 17,100 14,580 44,380 25%
TRAVEL 1,750 - 6 1,744 0%
RENTAL/LEASE 8,904 3,008 2,980 5,924 33%
REPAIR/MAINTENANCE 180,986 71,900 73,317 107,669 41%
MISCELLANEOUS 10,500 9,143 4,311 6,189 41%
MACHINERY/EQUIPMENT 40,000 22,735 - 40,000 0%
1,645,285$ 531,656$ 499,111$ 1,146,174$ 30%
CITY ATTORNEY
PROFESSIONAL SERVICES 552,900$ 163,684$ 186,078$ 366,822$ 34%
MISC PROSECUTOR - - 50 (50) 0%
552,900$ 163,684$ 186,128$ 366,772$ 34%
NON-DEPARTMENTAL
SALARIES 278,171$ -$ -$ 278,171$ 0%
BENEFITS - UNEMPLOYMENT 25,000 12,434 8,481 16,519 34%
SUPPLIES 3,000 - 115 2,885 4%
PROFESSIONAL SERVICES 287,347 81,036 81,000 206,347 28%
RENTAL/LEASE 3,600 3,600 3,600 - 100%
INSURANCE 379,784 397,566 383,906 (4,122) 101%
MISCELLANEOUS 55,708 40,165 42,274 13,434 76%
INTERGOVT SERVICES 8,236,003 3,778,439 3,931,042 4,304,961 48%
ECA LOAN PAYMENT 180,000 - - 180,000 0%
EXCISE TAXES 6,452 993 1,128 5,324 17%
INTERFUND TRANSFERS 5,137,373 255,078 - 5,137,373 0%
GENERAL OBLIGATION BOND 2,874,066 - 2,720,000 154,066 95%
INSTALLMENT PURCHASES 64,654 - 64,654 0 100%
INTEREST ON LONG-TERM DEBT 85,400 - 24,632 60,768 29%
DEBT ISSUANCE COSTS - - 16,481 (16,481) 0%
FISCAL AGENT FEES - 478 479 (479) 0%
INTERFUND SERVICES 200,000 - - 200,000 0%
17,816,558$ 4,569,788$ 7,277,792$ 10,538,766$ 41%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 135 of 199
15
Page 3 of 4
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
POLICE SERVICES
SALARIES 5,263,948$ 1,707,771$ 1,673,391$ 3,590,557$ 32%
OVERTIME 402,456 98,250 118,191 284,265 29%
HOLIDAY BUYBACK 201,026 802 858 200,168 0%
BENEFITS 1,962,070 593,704 650,029 1,312,041 33%
UNIFORMS 56,910 15,439 14,076 42,834 25%
SUPPLIES 87,500 27,145 26,834 60,666 31%
SMALL EQUIPMENT 15,900 3,244 3,722 12,178 23%
PROFESSIONAL SERVICES 114,287 21,403 34,436 79,851 30%
COMMUNICATIONS 25,592 6,268 6,827 18,765 27%
TRAVEL 14,300 1,069 1,224 13,076 9%
ADVERTISING 375 36 21 354 6%
RENTAL/LEASE 608,688 178,317 201,995 406,693 33%
REPAIR/MAINTENANCE 16,115 2,618 2,416 13,699 15%
MISCELLANEOUS 44,960 10,503 15,641 29,319 35%
INTERGOVTL SERVICES 10,237 110,250 5,119 5,119 50%
INTERFUND RENTAL - 16,000 - - 0%
8,824,364$ 2,792,819$ 2,754,778$ 6,069,586$ 31%
COMMUNITY SERVICES/ECON DEV.
SALARIES 216,742$ 71,283$ 117,511$ 99,231$ 54%
BENEFITS 68,668 20,815 25,010 43,658 36%
SUPPLIES 1,500 204 228 1,272 15%
SMALL EQUIPMENT 800 - - 800 0%
PROFESSIONAL SERVICES 145,824 17,489 14,007 131,817 10%
COMMUNICATIONS 1,490 485 294 1,196 20%
TRAVEL 2,000 - 6 1,994 0%
ADVERTISING 39,500 - 1,477 38,023 4%
RENTAL/LEASE 2,000 751 853 1,147 43%
REPAIR/MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 29,000 1,703 1,569 27,431 5%
508,024$ 112,729$ 160,955$ 347,069$ 32%
DEVELOPMENT SERVICES/PLANNING
SALARIES 1,255,706$ 382,630$ 363,874$ 891,832$ 29%
OVERTIME 1,300 25 1,012 288 78%
BENEFITS 459,602 124,673 133,035 326,567 29%
UNIFORMS 100 - - 100 0%
SUPPLIES 13,100 2,480 4,519 8,581 34%
SMALL EQUIPMENT 1,100 - 280 820 25%
PROFESSIONAL SERVICES 380,800 6,384 (1,091) 381,891 0%
COMMUNICATIONS 4,600 1,498 1,143 3,457 25%
TRAVEL 1,600 12 33 1,567 2%
ADVERTISING 4,000 1,367 2,420 1,580 61%
RENTAL/LEASE 38,152 10,803 12,311 25,841 32%
REPAIRS & MAINTENANCE 500 - - 500 0%
MISCELLANEOUS 25,400 5,722 5,887 19,513 23%
2,185,960$ 535,592$ 523,426$ 1,662,534$ 24%
ENGINEERING
SALARIES 1,203,904$ 332,460$ 352,219$ 851,685$ 29%
OVERTIME 5,000 947 - 5,000 0%
BENEFITS 423,053 119,093 137,081 285,972 32%
UNIFORMS 360 - - 360 0%
SMALL EQUIPMENT 2,200 403 1,511 689 69%
PROFESSIONAL SERVICES 52,950 840 - 52,950 0%
COMMUNICATIONS 11,220 1,524 1,863 9,357 17%
TRAVEL 600 10 40 560 7%
ADVERTISING - 264 - - 0%
RENTAL/LEASE 18,492 4,468 6,164 12,328 33%
REPAIR/MAINTENANCE 1,800 - 699 1,101 39%
MISCELLANEOUS 15,000 2,629 5,564 9,436 37%
1,734,579$ 462,638$ 505,140$ 1,229,439$ 29%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 136 of 199
16
Page 4 of 4
Title
2014 Adopted
Budget
4/30/2013
Expenditures
4/30/2014
Expenditures
Amount
Remaining % Spent
PARKS & RECREATION
SALARIES 1,893,802$ 519,272$ 524,418$ 1,369,384$ 28%
OVERTIME 5,000 1,881 1,917 3,083 38%
BENEFITS 664,166 180,564 196,644 467,522 30%
UNIFORMS 5,340 1,691 1,935 3,405 36%
SUPPLIES 114,940 31,205 27,733 87,207 24%
SMALL EQUIPMENT 43,929 1,820 2,951 40,978 7%
PROFESSIONAL SERVICES 475,147 51,264 71,573 403,574 15%
COMMUNICATIONS 28,818 9,367 1,778 27,040 6%
TRAVEL 4,545 124 72 4,473 2%
ADVERTISING 4,300 668 2,797 1,503 65%
RENTAL/LEASE 170,019 50,023 56,149 113,870 33%
PUBLIC UTILITY 175,000 45,894 33,550 141,450 19%
REPAIR/MAINTENANCE 52,524 24,439 30,175 22,349 57%
MISCELLANEOUS 87,570 17,557 20,950 66,620 24%
MACHINERY/EQUIPMENT 15,721 - - 15,721 0%
INTERGOVTL SERVICES 70,695 5,000 5,000 65,695 7%
3,811,516$ 940,767$ 977,642$ 2,833,874$ 26%
PUBLIC WORKS
SALARIES 250,358$ 80,084$ 82,784$ 167,574$ 33%
OVERTIME 200 - - 200 0%
BENEFITS 78,450 21,688 24,925 53,525 32%
SUPPLIES 7,600 2,126 2,573 5,027 34%
SMALL EQUIPMENT - - 443 (443) 0%
PROFESSIONAL SERVICES 200 15 15 185 8%
COMMUNICATIONS 1,350 493 232 1,118 17%
TRAVEL 500 - - 500 0%
RENTAL/LEASE 7,740 1,428 2,080 5,660 27%
PUBLIC UTILITY 2,800 837 831 1,969 30%
REPAIR/MAINTENANCE 1,000 - - 1,000 0%
MISCELLANEOUS 3,900 - 862 3,038 22%
354,098$ 106,672$ 114,745$ 239,353$ 32%
FACILITIES MAINTENANCE
SALARIES 624,999$ 208,498$ 217,361$ 407,638$ 35%
OVERTIME 2,500 23 680 1,820 27%
BENEFITS 266,668 72,679 92,050 174,618 35%
UNIFORMS 2,500 466 1,531 969 61%
SUPPLIES 87,000 12,514 20,796 66,204 24%
SMALL EQUIPMENT 3,000 572 1,931 1,069 64%
PROFESSIONAL SERVICES - - 318 (318) 0%
COMMUNICATIONS 13,500 4,365 4,877 8,623 36%
RENTAL/LEASE 50,060 15,070 16,520 33,540 33%
PUBLIC UTILITY 280,000 100,351 100,400 179,600 36%
REPAIR/MAINTENANCE 73,500 18,675 23,309 50,191 32%
MISCELLANEOUS 2,100 1,078 1,771 329 84%
1,405,827$ 434,291$ 481,545$ 924,282$ 34%
TOTAL GENERAL FUND EXPENDITURES 41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35%
CITY OF EDMONDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Packet Page 137 of 199
17
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 1,922,341$ 1,922,341$ 1,704,062$ -11.35%
February 4,013,965 2,091,624 6,617,557 64.86%
March 6,283,590 2,269,626 8,899,880 41.64%
April 9,625,539 3,341,949 12,575,092 30.64%
May 18,184,894 8,559,355 23,757,288 30.64%
June 20,096,577 1,911,683 26,254,768 30.64%
July 22,322,038 2,225,461 29,162,177 30.64%
August 24,269,126 1,947,088 31,705,910 30.64%
September 26,177,374 1,908,248 34,198,903 30.64%
October 29,315,875 3,138,501 38,299,134 30.64%
November 37,024,188 7,708,313 48,369,504 30.64%
December 39,005,697 1,981,509 50,958,207 30.64%
*The difference between budget and actual shown is due to proceeds from refunding the 2003 UTGO Bonds. Proceeds were $2.8 million.
Real Estate Excise Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 74,651$ 74,651$ 92,868$ 24.40%
February 120,737 46,087 149,163 23.54%
March 181,397 60,660 204,533 12.75%
April 256,711 75,314 261,931 2.03%
May 323,837 67,125 330,421 2.03%
June 398,387 74,550 406,488 2.03%
July 483,191 84,805 493,017 2.03%
August 578,011 94,819 589,764 2.03%
September 666,060 88,049 679,603 2.03%
October 768,001 101,941 783,617 2.03%
November 837,495 69,494 854,524 2.03%
December 902,243 64,748 920,589 2.03%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-General Fund
2014
City of Edmonds, WA
Monthly Revenue Summary-Real Estate Excise Tax
0
8000000
16000000
24000000
32000000
40000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Real Estate Excise Tax
Current Year Budget Prior Year
Packet Page 138 of 199
18
($40,000)($20,000)$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 $220,000
Clothing and Accessories
Automotive Repair
Wholesale Trade
Health & Personal Care
Accommodation
Amusement & Recreation
Communications
Retail Food Stores
Business Services
Misc Retail Trade
Retail Eating & Drinking
Others
Contractors
Retail Automotive/Gas
Total
($7,412)
($2,916)
($1,460)
$244
$930
$2,137
$3,182
$5,314
$9,357
$11,466
$19,953
$23,125
$29,145
$135,892
$228,958
Change in Sales Tax Revenue:
April 2014 compared to
April 2013
Retail Eating & Drinking
219,648
Contractors 244,476
Wholesale Trade 76,239
Communications 73,021 Misc Retail Trade 231,670
Accommodation 9,921
Business Services 132,522
Health & Personal Care
30,456
Automotive Repair 49,794
Amusement & Recreation
23,598
Retail Food Stores 82,940
Others 100,679
Retail Automotive/Gas
524,178
Clothing and Accessories
71,477
Sales Tax Analysis By Category
Current Period: April 2014
Year-to-Date
Total $1,870,619
Packet Page 139 of 199
19
Sales and Use Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 428,831$ 428,831$ 444,169$ 3.58%
February 963,323 534,493 998,510 3.65%
March 1,363,952 400,629 1,477,603 8.33%
April 1,763,418 399,466 1,870,619 6.08%
May 2,251,403 487,985 2,388,270 6.08%
June 2,687,897 436,495 2,851,300 6.08%
July 3,127,170 439,272 3,317,276 6.08%
August 3,623,461 496,291 3,843,738 6.08%
September 4,086,398 462,937 4,334,818 6.08%
October 4,563,331 476,933 4,840,745 6.08%
November 5,078,747 515,416 5,387,494 6.08%
December 5,525,609 446,862 5,861,521 6.08%
Gas Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 113,876$ 113,876$ 103,199$ -9.38%
February 239,319 125,442 198,165 -17.20%
March 342,980 103,661 298,299 -13.03%
April 436,459 93,479 376,839 -13.66%
May 512,262 75,803 442,288 -13.66%
June 565,759 53,498 488,478 -13.66%
July 607,696 41,937 524,686 -13.66%
August 638,725 31,029 551,477 -13.66%
September 666,716 27,990 575,644 -13.66%
October 696,005 29,289 600,932 -13.66%
November 746,459 50,453 644,494 -13.66%
December 819,286 72,827 707,373 -13.66%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-Sales and Use Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Gas Utility Tax
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Sales and Use Tax
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Gas Utility Tax
Current Year Budget Prior Year
Packet Page 140 of 199
20
Telephone Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 126,925$ 126,925$ 120,158$ -5.33%
February 249,682 122,757 248,366 -0.53%
March 386,065 136,384 359,490 -6.88%
April 499,602 113,536 470,135 -5.90%
May 645,057 145,456 607,011 -5.90%
June 768,223 123,165 722,912 -5.90%
July 895,235 127,013 842,433 -5.90%
August 1,037,189 141,953 976,014 -5.90%
September 1,143,101 105,912 1,075,680 -5.90%
October 1,286,698 143,597 1,210,807 -5.90%
November 1,381,314 94,616 1,299,842 -5.90%
December 1,544,793 163,479 1,453,679 -5.90%
Electric Utility Tax
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 158,918$ 158,918$ 175,072$ 10.16%
February 320,172 161,254 352,390 10.06%
March 475,954 155,782 534,485 12.30%
April 631,990 156,035 690,245 9.22%
May 774,898 142,908 846,325 9.22%
June 885,438 110,541 967,055 9.22%
July 991,385 105,947 1,082,768 9.22%
August 1,087,004 95,619 1,187,201 9.22%
September 1,187,503 100,499 1,296,963 9.22%
October 1,274,792 87,289 1,392,298 9.22%
November 1,383,012 108,220 1,510,493 9.22%
December 1,490,394 107,382 1,627,774 9.22%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-Telephone Utility Tax
2014
City of Edmonds, WA
Monthly Revenue Summary-Electric Utility Tax
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Telephone Utility Tax
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Electric Utility Tax
Current Year Budget Prior Year
Packet Page 141 of 199
21
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 429,754$ 429,754$ 489,005$ 13.79%
February 729,586 299,832 828,145 13.51%
March 1,147,622 418,036 1,294,140 12.77%
April 1,435,683 288,061 1,607,107 11.94%
May 1,858,183 422,500 2,080,054 11.94%
June 2,169,885 311,702 2,428,974 11.94%
July 2,657,881 487,996 2,975,238 11.94%
August 3,086,188 428,307 3,454,686 11.94%
September 3,680,575 594,387 4,120,044 11.94%
October 4,108,457 427,882 4,599,016 11.94%
November 4,610,786 502,330 5,161,324 11.94%
December 4,924,500 313,714 5,512,496 11.94%
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 210,362$ 210,362$ 216,037$ 10.16%
February 663,443 453,081 680,744 10.06%
March 874,097 210,654 896,910 12.30%
April 1,061,161 187,064 1,089,565 9.22%
May 1,272,188 211,026 1,306,240 9.22%
June 1,459,452 187,265 1,498,517 9.22%
July 1,671,872 212,419 1,716,622 2.68%
August 2,138,683 466,812 2,195,928 2.68%
September 2,356,833 218,149 2,419,917 2.68%
October 2,549,604 192,771 2,617,848 2.68%
November 2,766,495 216,890 2,840,543 2.68%
December 2,959,725 193,230 3,038,946 2.68%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Revenue Summary-Meter Water Sales
2014
City of Edmonds, WA
Monthly Revenue Summary-Storm Water Sales
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Meter Water Sales
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Storm Water Sales
Current Year Budget Prior Year
Packet Page 142 of 199
22
Unmeter Sewer Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 434,795$ 434,795$ 479,087$ 10.19%
February 786,497 351,702 860,724 9.44%
March 1,218,216 431,719 1,335,216 9.60%
April 1,568,380 350,165 1,717,700 9.52%
May 2,004,398 436,018 2,195,229 9.52%
June 2,358,600 354,202 2,583,153 9.52%
July 2,803,274 444,674 3,070,162 9.52%
August 3,161,173 357,899 3,462,135 9.52%
September 3,614,263 453,090 3,958,362 9.52%
October 3,973,096 358,833 4,351,358 9.52%
November 4,416,998 443,903 4,837,522 9.52%
December 4,773,750 356,752 5,228,239 9.52%
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2014
*The monthly budget forecast columns are based on a five-year average.
0
1000000
2000000
3000000
4000000
5000000
6000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Unmeter Sewer Sales
Current Year Budget Prior Year
Packet Page 143 of 199
23
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 4,323,477$ 4,323,477$ 4,116,199$ -4.79%
February 7,241,054 2,917,577 5,980,774 -17.40%
March 10,327,699 3,086,645 9,514,450 -7.87%
April 13,984,047 3,656,348 14,163,986 1.29%
May 16,321,972 2,337,925 16,531,994 1.29%
June 20,090,914 3,768,942 20,349,433 1.29%
July 23,791,643 3,700,729 24,097,781 1.29%
August 26,718,400 2,926,757 27,062,198 1.29%
September 30,539,111 3,820,711 30,932,071 1.29%
October 33,259,023 2,719,912 33,686,982 1.29%
November 36,285,678 3,026,655 36,752,582 1.29%
December 41,017,923 4,732,245 41,545,719 1.29%
Non-Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 3,068,401$ 3,068,401$ 2,396,214$ -21.91%
February 3,846,233 777,832 2,563,640 -33.35%
March 4,950,102 1,103,869 4,388,210 -11.35%
April 6,682,580 1,732,478 7,277,792 8.91%
May 6,906,919 224,339 7,522,112 8.91%
June 9,057,540 2,150,621 9,864,288 8.91%
July 10,731,894 1,674,353 11,687,774 8.91%
August 11,362,211 630,317 12,374,233 8.91%
September 13,308,539 1,946,329 14,493,919 8.91%
October 13,878,772 570,233 15,114,942 8.91%
November 14,484,996 606,224 15,775,162 8.91%
December 17,816,558 3,331,562 19,403,463 8.91%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-General Fund
2014
City of Edmonds, WA
Monthly Expenditure Report-Non-Departmental
0
5000000
10000000
15000000
20000000
25000000
30000000
35000000
40000000
45000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
General Fund
Current Year Budget Prior Year
0
2000000
4000000
6000000
8000000
10000000
12000000
14000000
16000000
18000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Non-Departmental
Current Year Budget Prior Year
Packet Page 144 of 199
24
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 17,436$ 17,436$ 14,710$ -15.64%
February 37,196 19,760 29,242 -21.38%
March 56,930 19,734 46,539 -18.25%
April 74,661 17,731 65,481 -12.29%
May 91,717 17,056 80,440 -12.29%
June 111,368 19,651 97,675 -12.29%
July 133,849 22,481 117,392 -12.29%
August 154,203 20,355 135,244 -12.29%
September 171,728 17,524 150,614 -12.29%
October 193,996 22,268 170,144 -12.29%
November 214,250 20,254 187,908 -12.29%
December 238,644 24,394 209,303 -12.29%
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 21,493$ 21,493$ 19,866$ -7.57%
February 42,845$ 21,353$ 40,990 -4.33%
March 63,933$ 21,088$ 61,132 -4.38%
April 84,211$ 20,278$ 82,041 -2.58%
May 104,565$ 20,354$ 101,871 -2.58%
June 125,279$ 20,714$ 122,050 -2.58%
July 146,686$ 21,408$ 142,906 -2.58%
August 167,273$ 20,586$ 162,962 -2.58%
September 187,312$ 20,039$ 182,485 -2.58%
October 209,955$ 22,643$ 204,544 -2.58%
November 231,093$ 21,138$ 225,138 -2.58%
December 251,085$ 19,992$ 244,615 -2.58%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-City Council
2014
City of Edmonds, WA
Monthly Expenditure Report-Office of Mayor
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Council
Current Year Budget Prior Year Linear (Budget)
0
50000
100000
150000
200000
250000
300000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Office of Mayor
Current Year Budget Prior Year
Packet Page 145 of 199
25
Human Resources
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 25,798$ 25,798$ 27,275$ 5.72%
February 52,555 26,756 60,853 15.79%
March 84,843 32,288 88,106 3.85%
April 114,019 29,176 112,767 -1.10%
May 143,795 29,775 142,216 -1.10%
June 171,136 27,342 169,257 -1.10%
July 199,812 28,676 197,618 -1.10%
August 225,905 26,093 223,424 -1.10%
September 257,927 32,022 255,095 -1.10%
October 285,341 27,413 282,207 -1.10%
November 310,098 24,757 306,693 -1.10%
December 349,938 39,840 346,096 -1.10%
Municipal Court
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 59,240$ 59,240$ 58,367$ -1.47%
February 125,452 66,212 116,841 -6.86%
March 193,525 68,074 198,204 2.42%
April 262,436 68,911 257,767 -1.78%
May 327,513 65,077 321,687 -1.78%
June 396,410 68,897 389,358 -1.78%
July 459,812 63,402 451,632 -1.78%
August 527,281 67,468 517,900 -1.78%
September 590,660 63,379 580,152 -1.78%
October 658,527 67,868 646,812 -1.78%
November 725,443 66,915 712,537 -1.78%
December 801,872 76,429 787,607 -1.78%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Human Resources
2014
City of Edmonds, WA
Monthly Expenditure Report-Municipal Court
0
100000
200000
300000
400000
500000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Human Resources
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Municipal Court
Current Year Budget Prior Year
Packet Page 146 of 199
26
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 31,471$ 31,471$ 24,299$ -22.79%
February 80,480 49,009 54,146 -32.72%
March 121,436 40,956 83,578 -31.18%
April 161,422 39,986 160,955 -0.29%
May 203,742 42,320 203,153 -0.29%
June 240,317 36,574 239,621 -0.29%
July 291,509 51,193 290,666 -0.29%
August 327,786 36,277 326,838 -0.29%
September 366,394 38,607 365,334 -0.29%
October 408,391 41,998 407,210 -0.29%
November 444,482 36,090 443,196 -0.29%
December 508,024 63,542 506,554 -0.29%
City Clerk
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 39,751$ 39,751$ 40,227$ 1.20%
February 81,417 41,666 85,455 4.96%
March 128,867 47,450 127,044 -1.41%
April 170,636 41,769 164,667 -3.50%
May 217,171 46,535 209,575 -3.50%
June 257,997 40,826 248,973 -3.50%
July 303,101 45,105 292,500 -3.50%
August 347,896 44,795 335,728 -3.50%
September 395,264 47,368 381,439 -3.50%
October 442,040 46,776 426,579 -3.50%
November 489,440 47,400 472,321 -3.50%
December 537,273 47,833 518,481 -3.50%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Community Services/Economic Development
2014
City of Edmonds, WA
Monthly Expenditure Report-City Clerk
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Community Services/Economic Development
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Clerk
Current Year Budget Prior Year
Packet Page 147 of 199
27
Information Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 64,335$ 64,335$ 58,589$ -8.93%
February 144,552 80,218 139,016 -3.83%
March 210,044 65,492 181,347 -13.66%
April 270,577 60,533 227,941 -15.76%
May 331,379 60,802 279,162 -15.76%
June 386,283 54,904 325,415 -15.76%
July 435,056 48,773 366,502 -15.76%
August 479,932 44,876 404,307 -15.76%
September 532,834 52,903 448,873 -15.76%
October 596,181 63,346 502,238 -15.76%
November 674,806 78,626 568,474 -15.76%
December 836,856 162,050 704,989 -15.76%
Finance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 76,488$ 76,488$ 130,464$ 70.57%
February 146,752 70,263 153,899 4.87%
March 212,713 65,961 209,473 -1.52%
April 274,608 61,895 271,170 -1.25%
May 335,512 60,905 331,312 -1.25%
June 406,136 70,624 401,052 -1.25%
July 470,869 64,733 464,974 -1.25%
August 528,622 57,753 522,004 -1.25%
September 592,790 64,168 585,369 -1.25%
October 665,109 72,319 656,782 -1.25%
November 735,415 70,306 726,208 -1.25%
December 808,429 73,014 798,308 -1.25%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Information Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Finance
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Information Services
Current Year Budget Prior Year
0
100000
200000
300000
400000
500000
600000
700000
800000
900000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Finance
Current Year Budget Prior Year
Packet Page 148 of 199
28
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 46,075$ 46,075$ 32,000$ -30.55%
February 92,150 46,075 91,366 -0.85%
March 138,225 46,075 123,381 -10.74%
April 184,300 46,075 186,128 0.99%
May 230,375 46,075 232,660 0.99%
June 276,450 46,075 279,192 0.99%
July 322,525 46,075 325,724 0.99%
August 368,600 46,075 372,256 0.99%
September 414,675 46,075 418,788 0.99%
October 460,750 46,075 465,321 0.99%
November 506,825 46,075 511,853 0.99%
December 552,900 46,075 558,385 0.99%
Police
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 694,934$ 694,934$ 681,573$ -1.92%
February 1,396,727 701,792 1,369,842 -1.92%
March 2,108,550 711,824 2,062,997 -2.16%
April 2,804,359 695,808 2,754,778 -1.77%
May 3,483,663 679,305 3,422,073 -1.77%
June 4,223,782 740,119 4,149,107 -1.77%
July 4,932,717 708,934 4,845,507 -1.77%
August 5,641,058 708,341 5,541,325 -1.77%
September 6,384,074 743,016 6,271,205 -1.77%
October 7,087,171 703,097 6,961,871 -1.77%
November 8,045,281 958,110 7,903,042 -1.77%
December 8,824,364 779,083 8,668,351 -1.77%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-City Attorney
2014
City of Edmonds, WA
Monthly Expenditure Report-Police
0
100000
200000
300000
400000
500000
600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
City Attorney
Current Year Budget Prior Year
0
1000000
2000000
3000000
4000000
5000000
6000000
7000000
8000000
9000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Police
Current Year Budget Prior Year
Packet Page 149 of 199
29
Development Services
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 179,731$ 179,731$ 126,887$ -29.40%
February 358,977 179,246 257,352 -28.31%
March 560,541 201,563 387,354 -30.90%
April 736,099 175,558 523,426 -28.89%
May 910,009 173,910 647,090 -28.89%
June 1,078,220 168,211 766,701 -28.89%
July 1,254,294 176,074 891,904 -28.89%
August 1,440,601 186,307 1,024,383 -28.89%
September 1,621,328 180,727 1,152,895 -28.89%
October 1,816,254 194,926 1,291,503 -28.89%
November 1,997,513 181,259 1,420,393 -28.89%
December 2,185,960 188,447 1,554,394 -28.89%
Parks & Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 243,789$ 243,789$ 237,608$ -2.54%
February 511,969 268,181 486,587 -4.96%
March 798,363 286,393 732,519 -8.25%
April 1,075,752 277,389 977,642 -9.12%
May 1,366,907 291,155 1,242,243 -9.12%
June 1,710,422 343,515 1,554,429 -9.12%
July 2,149,079 438,657 1,953,080 -9.12%
August 2,584,204 435,125 2,348,521 -9.12%
September 2,912,856 328,652 2,647,199 -9.12%
October 3,200,535 287,679 2,908,641 -9.12%
November 3,464,074 263,539 3,148,145 -9.12%
December 3,811,516 347,442 3,463,899 -9.12%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Development Services
2014
City of Edmonds, WA
Monthly Expenditure Report-Parks & Recreation
0
400000
800000
1200000
1600000
2000000
2400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Development Services
Current Year Budget Prior Year
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
4000000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Parks & Recreation
Current Year Budget Prior Year
Packet Page 150 of 199
30
Public Works
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 29,205$ 29,205$ 27,811$ -4.77%
February 57,374 28,169 55,607 -3.08%
March 85,998 28,624 84,738 -1.47%
April 113,676 27,678 114,745 0.94%
May 142,297 28,621 143,635 0.94%
June 171,373 29,077 172,985 0.94%
July 210,538 39,164 212,517 0.94%
August 238,755 28,217 241,000 0.94%
September 266,891 28,136 269,401 0.94%
October 296,178 29,287 298,963 0.94%
November 322,670 26,492 325,704 0.94%
December 354,098 31,428 357,428 0.94%
Facilities Maintenance
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 109,761$ 109,761$ 118,162$ 7.65%
February 228,319 118,558 229,255 0.41%
March 356,501 128,182 363,708 2.02%
April 468,975 112,475 481,545 2.68%
May 583,345 114,370 598,981 2.68%
June 696,280 112,934 714,942 2.68%
July 809,237 112,957 830,926 2.68%
August 918,038 108,802 942,644 2.68%
September 1,038,936 120,897 1,066,782 2.68%
October 1,145,093 106,158 1,175,785 2.68%
November 1,265,760 120,666 1,299,685 2.68%
December 1,405,827 140,067 1,443,507 2.68%
*The monthly budget forecast columns are based on a five-year average.
2014
City of Edmonds, WA
Monthly Expenditure Report-Public Works
2014
City of Edmonds, WA
Monthly Expenditure Report-Facilities Maintenance
0
50000
100000
150000
200000
250000
300000
350000
400000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Public Works
Current Year Budget Prior Year
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Facilities Maintenance
Current Year Budget Prior Year
Packet Page 151 of 199
31
Engineering
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January 145,346$ 145,346$ 122,149$ -15.96%
February 292,949 147,603 246,682 -15.79%
March 437,616 144,667 376,122 -14.05%
April 582,646 145,030 505,140 -13.30%
May 725,109 142,463 628,652 -13.30%
June 866,319 141,210 751,078 -13.30%
July 1,007,948 141,630 873,868 -13.30%
August 1,150,544 142,595 997,495 -13.30%
September 1,298,303 147,759 1,125,598 -13.30%
October 1,452,811 154,508 1,259,553 -13.30%
November 1,596,130 143,319 1,383,807 -13.30%
December 1,734,579 138,449 1,503,839 -13.30%
*The monthly budget forecast columns are based on a five-year average.
City of Edmonds, WA
Monthly Expenditure Report-Engineering
2014
0
200000
400000
600000
800000
1000000
1200000
1400000
1600000
1800000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Engineering
Current Year Budget Prior Year
Packet Page 152 of 199
32
INVESTMENT PORTFOLIO SUMMARY
(a)
Term Purchase Purchase Maturity Yield to Weighted
Agency / Issuer Investment Type (months) Date Price Date Maturity Average
Washington State Local
Government Investment Pool
Investment Pool Various 23,845,723$ Various 0.10% 0.057%
Snohomish County
Investment Pool
Investment Pool Various 15,015,379$ Various 0.71% 0.250%
Opus Bank Certificate of
Deposit
24 9/17/2012 500,000 9/17/2014 0.60% 0.007%
FHLMC Bonds 60 12/28/2012 1,000,000 12/28/2017 0.90% 0.021%
FHLMC Bonds 54 12/27/2012 1,000,000 6/27/2017 0.75% 0.018%
FFCB Bonds 45 12/19/2012 1,000,000 9/19/2016 0.54% 0.013%
TOTAL 42,361,102$ 0.37%0.367%
Investment Mix % of Total
State Investment Pool 56.3% Current 6-month treasury rate 0.05%
Certificate of Deposit 1.2% Current State Pool rate 0.10%
Bonds 7.1% Blended Edmonds rate 0.37%
Snohomish County
Investment Pool 35.4%
100.0%
(a) To maturity.
Rate Comparison
City of Edmonds
Investment Portfolio Summary
As of April 30, 2014
Packet Page 153 of 199
33
GENERAL FUND OVERVIEW
12/31/2013 3/31/2014 4/30/2014 Q1 YTD
001-General Fund 6,834,380$ 6,219,809$ 5,245,485$ (614,570)$ (1,588,894)$
009-Leoff-Medical Ins. Reserve 440,744 341,370 316,485 (99,375) (124,259)
011-Risk Management Fund 387,195 387,195 387,268 - 73
012 - Contingency Reserve Fund 5,376,796 5,383,161 5,384,186 6,365 7,390
013-Mulitmodal Transportation FD 55,859 55,859 55,870 - 11
014-Historic Preservation Gift Fund 1,062 1,063 1,063 1 1
016-Building Maintenance 64,762 239,736 239,129 174,974 174,367
Total General Fund 13,160,798$ 12,628,193$ 11,629,487$ (532,605)$ (1,531,312)$
GENERAL
FUND
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$13.16 $12.63 $11.63
-
2
4
6
8
10
12
14
16
Dec 2013 March 2014 April 2014
Mi
l
l
i
o
n
s
Series1
General Fund
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 reflect amounts from the un-audited financial statements.
Packet Page 154 of 199
34
GOVERNMENTAL FUNDS OVERVIEW
12/31/2013 3/31/2014 4/30/2014 Q1 YTD
General Fund 13,160,798$ 12,628,193$ 11,629,487$ (532,605)$ (1,531,312)$
Special Revenue 5,373,323 6,538,493 6,487,048 1,165,173 1,113,725
Debt Service 57,161 58,616 58,012 1,455 851
Total Governmental Funds 18,591,283$ 19,225,302$ 18,174,547$ 634,022$ (416,736)$
CHANGE IN FUND
BALANCESGOVERNMENTAL
FUNDS
FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$13.16 $12.63
$11.63
$5.37
$6.54 $6.49
$0.06 $0.06 $0.06 -
2
4
6
8
10
12
14
16
Dec 2013 March 2014 April 2014
Mi
l
l
i
o
n
s
General
Fund
Special
Revenue
Debt
Service
Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group
$18.59 $19.23
$18.17
-
6
12
18
24
Dec 2013 March 2014 April 2014
Mi
l
l
i
o
n
s
Governmental Fund Balances
-Combined
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 reflect amounts from the un-audited financial statements.
Packet Page 155 of 199
35
SPECIAL REVENUE FUNDS OVERVIEW
12/31/2013 3/31/2014 4/30/2014 Q1 YTD
104 - Drug Enforcement Fund 91,432$ 107,335$ 106,145$ 15,903$ 14,713$
111 - Street Fund 215,200 172,100 161,422 (43,099) (53,778)
112 - Combined Street Const/Improve 481,154 1,231,656 1,072,665 750,502 591,510
117 - Municipal Arts Acquis. Fund 431,932 434,075 433,938 2,143 2,006
118 - Memorial Street Tree 17,703 17,720 17,723 17 21
120 - Hotel/Motel Tax Revenue Fund 106,735 120,009 116,624 13,274 9,888
121 - Employee Parking Permit Fund 61,719 70,387 71,050 8,668 9,331
122 - Youth Scholarship Fund 13,858 13,413 13,187 (445) (671)
123 - Tourism Promotional Fund/Arts 70,429 74,409 75,764 3,980 5,335
125 - Real Estate Tax 2 1,101,453 1,259,770 1,308,688 158,317 207,235
126 - Real Estate Excise Tax 1 760,453 962,485 1,019,781 202,033 259,328
127 - Gifts Catalog Fund 225,677 245,477 246,449 19,800 20,772
129 - Special Projects Fund 15,289 39,717 39,722 24,428 24,433
130 - Cemetery Maintenance/Improvement 70,203 72,688 73,274 2,486 3,071
132 - Parks Construction Fund 718,446 721,279 730,003 2,834 11,557
136 - Parks Trust Fund 150,334 150,481 150,510 147 175
137 - Cemetery Maintenance Trust Fund 839,292 843,747 845,359 4,456 6,067
138 - Sister City Commission 2,014 1,743 4,743 (272) 2,729
Total Special Revenue 5,373,323$ 6,538,493$ 6,487,048$ 1,165,173$ 1,113,725$
GOVERNMENTAL
Special Revenue
FUND BALANCES CHANGE IN FUND BALANCES
---- ACTUAL -------- ACTUAL ----
$5.37
$6.54 $6.49
-
1
2
3
4
5
6
7
8
Dec 2013 March 2014 April 2014
Mi
l
l
i
o
n
s
Special
Revenue
Special Revenue Funds
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 reflect amounts from the un-audited financial statements.
Packet Page 156 of 199
36
ENTERPRISE FUNDS OVERVIEW
12/31/2013 3/31/2014 4/30/2014 Q1 YTD
421 - Water Utility Fund 15,244,015$ 15,734,903$ 15,523,125$ 252,119$ 279,110$
422 - Storm Utility Fund 9,184,099 9,748,394 9,578,499 461,532 394,400
423 - Sewer/WWTP Utility Fund 43,359,087 43,997,013 43,684,187 402,932 325,100
424 - Bond Reserve Fund 787,224 843,959 787,224 - -
411 - Combined Utility Operation - 69,199 89,500 69,199 89,500
Total Enterprise Funds 68,574,425$ 70,393,467$ 69,662,536$ 1,185,782$ 1,088,111$
ENTERPRISE
FUNDS
FUND BALANCES CHANGE IN FUND
---- ACTUAL -------- ACTUAL ----
$89,500
$15,523,125
$9,578,499
$43,684,187
$787,224
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
$50,000,000
Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve
Enterprise Fund Balances as of April 30, 2014
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 reflect amounts from the un-audited financial statements.
Packet Page 157 of 199
37
SUMMARY OVERVIEW
12/31/2013 3/31/2014 4/30/2014 Q1 YTD
Governmental Funds 18,591,283$ 19,225,302$ 18,174,547$ 634,022$ (416,736)$
Enterprise Funds 68,574,425 70,393,467 69,662,536 1,185,782 1,088,111
Internal Services Fund 6,847,165 7,107,793 6,993,005 161,404 145,840
Agency Funds 247,178 252,032 258,837 4,854 11,658
Total City-wide Total 94,260,051$ 96,978,594$ 95,088,924$ 1,986,062$ 828,873$
CITY-WIDE
FUND BALANCES
---- ACTUAL ----
CHANGE IN FUND
BALANCES
---- ACTUAL ----
$88,387
$170,450
$6,993,005
$47,968
$10,152
$4,743
$845,359
$150,510
$730,003
$73,274
$39,722
$246,449
$1,019,781
$1,308,688
$75,764
$13,187
$71,050
$116,624
$17,723
$433,938
$1,072,665
$161,422
$106,145
$11,629,487
$1 $2,000,000
Business Improvement District
Firemen's Pension Fund
Equipment Rental Fund
2012 LTGO Debt Service Fund
L.I.D. Guaranty Fund
L.I.D. Fund Control
Sister City Commission
Cemetery Maintenance Trust Fund
Parks Trust Fund
Parks Construction Fund
Cemetery Maintenance/Improvement
Special Projects Fund
Gifts Catalog Fund
Real Estate Excise Tax 1, Parks Acq
Real Estate Excise Tax 2
Tourism Promotional Fund/Arts
Youth Scholarship Fund
Employee Parking Permit Fund
Hotel/Motel Tax Revenue Fund
Memorial Street Fund
Municipal Arts Acquis. Fund
Combined Street Const/Improve
Street Fund
Drug Enforcement Fund
General Fund
Governmental Fund Balances as of April 30, 2014
$(108)
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 reflect amounts from the un-audited financial statements.
Packet Page 158 of 199
38
INTERNAL SERVICE FUNDS OVERVIEW
12/31/2013 3/31/2014 4/30/2014 Q1 YTD
511 - Equipment Rental Fund 6,847,165$ 7,107,793$ 6,993,005$ 161,404$ 145,840$
Total Internal Service Funds 6,847,165$ 7,107,793$ 6,993,005$ 161,404$ 145,840$
INTERNAL SERVICE
FUNDS
FUND BALANCES CHANGE IN FUND
BALANCES
---- ACTUAL -------- ACTUAL ----
$6.85 $7.11 $6.99
-
2
4
6
8
Dec 2013 March 2014 April 2014
Mi
l
l
i
o
n
s
511 - Equipment Rental Fund
Internal Service Fund Balances
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The beginning fund balances for 2014 reflect amounts from the un-audited financial statements.
Packet Page 159 of 199
AM-6914 8. B.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:10 Minutes
Submitted For:Edmonds PFD Submitted By:Scott Passey
Department:City Clerk's Office
Committee: Finance Type:
Information
Subject Title
Report of the Edmonds Public Facilities District
Recommendation
This item is presented for information only.
Previous Council Action
Narrative
The report will be provided by Joe Mclalwain, Executive Director of the Edmonds PFD.
Form Review
Form Started By: Scott Passey Started On: 06/05/2014 12:28 PM
Final Approval Date: 06/05/2014
Packet Page 160 of 199
AM-6902 9. A.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Briefing on the 2015-2020 Six-Year Transportation Improvement Program
Recommendation
Review the proposed Six Year Transportation Improvement Program and provide comments and feedback. A public hearing is
scheduled for the June 17, 2014 City Council meeting.
Previous Council Action
On April 15, 2014, Council approved an amendment to the 2014-2019 Six-Year Transportation Improvement
Program. The amendment added the 76th Ave. W re-striping project from 220th St. SW to Olympic View Dr.
Narrative
The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded,
partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the
expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in
preparing the TIP each year has been to keep it financially constrained the first 3 years (2015-2017), but not the last 3 years
(2018-2020).
RCW 35.77.010 and requires each city to update and adopt their TIP prior to July 1st of each year. A copy of the adopted TIP
will be submitted to the Puget Sound Regional Council, Washington State Department of Transportation, and adjacent
jurisdictions after it has been approved by the City Council.
Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants, as well as from the
local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have
been programmed to fund projects beginning in 2018. Most transportation grants are competitive, and the success of how many
grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not
identified in this document may not be eligible for Federal / State funding.
This overview serves as an introduction to the 2015-2020 TIP and a Public Hearing is scheduled for the June 17th City
Council meeting.
Attachments
Six Year TIP (2015-2020)
Resolution
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 06/05/2014 11:47 AM
Public Works Phil Williams 06/05/2014 01:16 PM
City Clerk Scott Passey 06/05/2014 01:59 PM
Mayor Dave Earling 06/05/2014 02:58 PM
Packet Page 161 of 199
Finalize for Agenda Scott Passey 06/05/2014 03:42 PM
Form Started By: Megan Luttrell Started On: 06/03/2014 01:09 PM
Final Approval Date: 06/05/2014
Packet Page 162 of 199
Grant Opportunity Project (2015-2020)
Project Name Purpose Grant/Date Phase Total Cost Source 2015 2016 2017 2018 2019 2020
Preservation/Maintenance Projects:
Annual Street Preservation Grind pavement, overlay, chip seal,Possible Grant Engineering $1,700,000 (Federal, unsecured)$800,000 $900,000
Program && $0 (State)
and slurry seal Local Funds Construction $12,750,000 (Local)$1,600,000 $1,650,000 $1,700,000 $2,800,000 $2,000,000 $3,000,000
220th St. SW Overlay from Possible grant Engineering $780,000 (Federal, unsecured)$780,000
76th Ave. W to 84th Ave. W Grind pavement and overlay & &$0 (State)
Local Funds Construction $260,000 (Local)$260,000
Citywide Signal Upgrade traffic signal cabinets Engineering $650,000 (Federal, unsecured)$325,000 $325,000
Improvements Possible Grant &$0 (State)
and improve technology Construction $0 (Local)
238th @ 100th Av. Signal Upgrades Rebuild traffic signal system Engineering $0 (Federal)
with new signal mast arms, cabinet, and Possible Grant &$750,000 (State, unsecured)$750,000
video detection Construction $0 (Local)
TOTAL $2,640,000 $1,650,000 $2,500,000 $3,875,000 $3,225,000 $3,000,000
Safety / Capacity Analysis:
212th St. SW / 84th Ave. W (5 Corners)Install roundabout with conversion of overhead utilities Secured Grant Construction $86,500 (Federal, secured)$86,500
Intersection Improvements to underground, water line replacement, and stormwater & $0 (State)
upgrades Local Funds $13,500 (Local, Traffic Impact Fees) $13,500
228th St. SW. Corridor Safety Construct missing roadway link on 228th St. SW between ROW $200,000 (Federal, secured)$200,000
Improvements Hwy. 99 and 76th Ave. W. Install traffic signals at Secured Grants $0 (State)
Hwy. 99 @ 228th St. SW and 76th Ave. W @ 228th St &$0 (Local)
to improve safety. Bike lanes and sidewalk will be added Local Funds Construction $3,533,000 (Federal, secured)$2,000,000 $1,533,000
on both sides of the new stretch. Stormwater $1,722,000 (State, secured)$1,000,000 $722,000
Improvements are incorporated into this project.$355,000 (Local)$355,000
76th Av. W @ 212th St. SW Intersection $30,000 (Federal, secured)$30,000
Improvements Engineering $0 (State)
$4,000 (Local, Fund 421)$4,000
$2,000 (Local, Fund 423)$2,000
Re-design intersection to reduce intersection delay / Secured grants $5,000 (Local, Traffic Impact Fees)$5,000
improve level of service. Utility $600,000 (Federal, secured)$300,000 $300,000
improvements are included in the project. ROW $0 (State)
$143,000 (Local)$47,000 $47,000
& Local Funds Construction $3,020,000 (Federal, unsecured)$3,020,000
$366,000 (Local, Fund 112)$366,000
$645,000 (Local, Fund 421)$645,000
$106,000 (Local, Fund 422)$106,000
$774,000 (Local, Fund 423)$774,000
SR-99 Gateway / Revitalization Install gateway elements and safety improvements Engineering $0 (Federal)
along the SR-99 Corridor.Possible Grant & $10,000,000 (State, unsecured)$500,000 $4,500,000 $5,000,000
Construction $0 (Local)
SR-524 (196th St. SW) / 88th Ave. W Installation of guardrail on the west side of intersection,$0 (Federal)
Guardrail improving intersection safety due to ~ 12' vertical drop on Local Funds Only Engineering $0 (State)
west side of intersection $30,000 (Local)$30,000
SR 524 (196th St. SW) @ Design intersection improvement Design $0 (Federal)
88th Ave W. Intersection Possible Grant $50,000 (State, unsecured)$50,000
Improvements $50,000 (Local, traffic impact fees)$50,000
ROW acquisition ROW $0 (Federal)
&$81,500 (State, unsecured)$81,500
$81,500 (Local)$81,500
Construct intersection improvements Construction $740,000 (Federal, unsecured)$740,000
Local Funds $0 (State)
$112,000 (Local)$112,000
Main St. @ 3rd Signal Upgrades Possible grant Engineering $287,500 (Federal, unsecured)$37,500 $250,000
Upgrade traffic signal & &$0 (State)
Local Funds Construction $87,500 (Local)$37,500 $50,000
Puget Dr. @ OVD Signal Upgrades Possible grant Engineering $287,500 (Federal, unsecured)$37,500 $250,000
Upgrade traffic signal &&$0 (State)
Local Funds Construction $87,500 (Local)$37,500 $50,000
Main St. @ 9th Av. S Restriping of 9th Av. S to (2) northbound Engineering $0 (Federal)
(Interim Solution)and southbound lanes (existing conditions: 1 lane), along with Local Funds Only & $0 (State)
striping modifications for eastbound and westbound lanes.Construction $10,000 (Local, Traffic Impact Fees)$10,000
76th Av. W @ 220th St. SW Convert split phasing for eastbound and westbound movement Possible Grant Engineering,$4,293,500 (Federal, unsecured)$432,500 $723,000 $3,138,000
Intersection Improvements to protective / permissive left turn phasing. Right turn overlap & ROW, &$0 (State)
would be added for the right turn movements. Local Funds Construction $670,500 (Local)$67,500 $113,000 $490,000
Arterial Street Signal Coordination Coordinate the traffic signals within 1/2 mile of each other Engineering $0 (Federal)
Improvements along 76th Av. W, 212th St. SW, and 220th St. SW to Local Funds Only & $0 (State)
improve corridor efficiencies. Construction $50,000 (Local)$50,000
Hwy. 99 @ 212th St. SW Widen 212th St. SW to add a WB and EB left turn lane. Possible Grants Engineering,$4,363,000 (Federal, unsecured)$418,000 $637,000 $3,308,000
Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, &$0 (State)
movements (shared jurisdiction with City of Lynnwood)Local Funds Construction $683,000 (Local w/ City of Lynnwood)$66,000 $100,000 $517,000
Hwy. 99 @ 216th St. SW Widen 216th St. SW to add a WB and EB left turn lane. Possible Grant s Engineering,$4,363,000 (Federal, unsecured)$418,000 $637,000 $3,308,000
Intersection Improvements Provide protected / permissive left turn phasing for both & ROW, &$0 (State, unsecured)
movements.Local Funds Construction $683,000 (Local)$66,000 $100,000 $517,000
Hwy. 99 @ 220th St. SW Widen 220th St .SW to add westbound right turn lane and Possible Grants Engineering,$4,363,000 (Federal, unsecured)$418,000 $637,000 $3,308,000
Intersection Improvements Hwy. 99 to add 2nd southbound left turn lane. & ROW, &$0 (State)
Local Funds Construction $683,000 (Local, w/ City of Mountlake Terrace)$66,000 $100,000 $517,000
Citywide protected / permissive traffic Conversion from protected left-turn phasing Engineering $0 (Federal)
signal conversion to protective-permissive phasing at certain signalized Local Funds Only & $0 (State)
intersections to reduce intersection delay Construction $20,000 (Local)$20,000
Re-striping of 76th Ave. W Re-stripe stretch to (1) through lane in each direction, Engineering $0 (Federal)
from 220th St. SW to OVD (1) two-way left turn lane and bike lanes in each direction.Secured grant & $790,000 (Local, Verdant)$140,000 $650,000
Construction $0 (Local)
Type 2 Raised Pavement Install Type 2 Raised Pavement Markers Engineering $98,000 (Federal, unsecured)$98,000
Markers along the centerline of arterials and collectors, improving Possible Grant & $0 (State)
roadway safety during night hours and on rainy days Construction $0 (Local)
Trackside Warning Systerm at Dayton St. Install the Trackside Warning system at (2) railroad Engineering $0 (Federal)
and Main St. railroad crossings crossings, to reduce the noise level (within Downtown Edmonds)Local Funds Only & $0 (State)
during train crossings.Construction $350,000 (Local, General Funds)$350,000
TOTAL $4,228,000 $8,528,000 $0 $2,775,000 $8,085,000 $21,255,000
Packet Page 163 of 199
Grant Opportunity Project (2015-2020)
Project Name Purpose Grant/Date Phase Total Cost Source 2015 2016 2017 2018 2019 2020
Pedestrian Projects:
Sunset Av. from Bell St. to Caspers St.Provide sidewalk on the west side of Sunset Av., Possible Grant Engineering $837,000 (Federal, secured)$150,000 $687,000
w/ various utility upgrades. $0 (State)
&&$650,000 (Local, Fund 421)$75,000 $575,000
$200,000 (Local, Fund 423)$50,000 $150,000
Local Funds Construction $710,000 (Local)$23,000 $687,000
238th St. SW from 100th Ave. W to Provide sidewalk on the north side of 238th St. SW Engineering $0 (Federal)
104th Ave. W from 100th Ave. W to 104th Ave. W, along with Stormwater Secured Grant &$514,000 (State, secured)$514,000
improvements. Construction $750,000 (Local, Fund 422)$750,000
15th St. SW from Edmonds Way to Provide sidewalk on the south side of 15th St. SW to $0 (Federal)
8th Ave. W improve non-motorized transportation safety Secured grant Construction $10,000 (State, secured)$10,000
for kids attending Sherwood Elementary School.$0 (Local)
236th St. SW Walkway from Madrona Provide sidewalk on one side of 236th St. SW from Edmonds Engineering $444,000 (Federal,secured)$444,000
Elementary to Edmonds Way (SR-104)Way to Madrona School, along with Secured grant & $0 (State)
Stormwater improvements.Construction $0 (Local)
Hwy. 99 Enhancement project Installation of luminaires along SR-99 from 220th St .SW to $584,000 (Federal, secured)$292,000 $292,000
(Phase 3)212th St. SW,improving pedestrian / vehicular safety, Secured grant Construction $0 (State)
(construct. combined w/ 228th St. SW Corridor Impr. Project)$30,000 (Local)$15,000 $15,000
ADA Curb Ramp upgrades Upgrade curb ramps along 3rd Ave. S Secured Grant $10,000 (Federal, secured)$10,000
along 3rd Ave. S & Construction $0 (State)
between Pine St. and Main St. Local Funds $0 (Local)
80th Av. W from 188th St. SW to Install sidewalk to provide safe and desirable route to Possible Grant Engineering $0 (Federal)
Olympic View Dr. Walkway and Seaview Elementary and parks. Improve sight distance issue & &$760,000 (State, unsecured)$62,500 $62,500 $635,000
Sight Distance Improvements near 184th St. SW intersection. Local Funds Construction $760,000 (Local)$62,500 $62,500 $635,000
2nd Av. S from James St. to Main St.Engineering $0 (Federal)
Provide sidewalk along short missing link. Local Funds Only &$0 (State)
Construction $65,000 (Local)$65,000
ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where Possible Grant Engineering $0 (Federal)
Citywide (Transition Plan)facilities don't exist nor meet current standards &&$375,000 (State, unsecured)$125,000 $125,000 $125,000
Local Funds Construction $75,000 (Local)$25,000 $25,000 $25,000
Maplewood from Main St. to Install sidewalk, connecting to existing sidewalk Possible Grant Engineering $1,957,000 (Federal, unsecured)$1,957,000
200th St. SW Walkway on 200th St. SW from Main St. to 200th St. SW, creating & &$189,000 (State, unsecured)$14,000 $175,000
sidewalk connection to Maplewood Elementary on 200th St. SW Local Funds Construction $80,000 (Local)$6,000 $74,000
Meadowdale Beach Rd Walkway Install sidewalk along missing link between Possible Grant $280,000 (Federal, unsecured)$280,000
& Engineering $0 (State)
76th Av. W and Olympic View Dr. Local Funds $45,000 (Local)$45,000
Wanut St. from 3rd Av. to 4th Av. Engineering $0 (Federal)
Walkway Install sidewalk along short missing link Possible Grant & $190,000 (State, unsecured)$190,000
Construction $0 (Local)
Walnut St. from 6th Av. to 7th Av.Possible Grant Engineering $0 (Federal)
Walkway Install sidewalk along short missing link & &$142,500 (State,unsecured)$190,000
Local Funds Construction $142,500 (Local)$190,000
216th St. SW from Hwy. 99 Possible Grant Engineering $185,000 (Federal, unsecured)$185,000
to 72nd Ave. W Install 300' sidewalk on the north side of 216th St. SW & &$0 (State)
Local Funds Construction $30,000 (Local)$30,000
4th Av. Corridor Enhancement Possible Grant Engineering $5,000,000 (Federal, unsecured)$100,000 $1,000,000 $1,000,000 $2,900,000
Walkway Create more attractive and safer corridor along 4th Av.& &$0 (State)
Local Funds Construction $675,000 (Local, Fund 125)$100,000 $150,000 $425,000
Audible Pedestrian Install audible pedestrian signals to Engineering $25,000 (Federal, unsecured)$25,000
Signals pedestrians heads at signalized intersections to improve Possible Grant & $0 (State)
pedestrians with disabilities safety Construction $0 (Local)
TOTAL $2,553,000 $1,706,000 $1,425,000 $7,726,000 $275,000 $2,125,000
Bicycle projects
Citywide Bicycle connections (such as Install bike lanes, sharrows, and signs along 76th Ave., Main St., Engineering $0 (Federal)
Interurban Trail to Downtown Edmonds...),Bowdoin Way, 84th Ave. W, 212th St. SW, 220th St. SW,Secured grant & $240,000 (Local, Verdant grant)$120,000 $120,000
with signage & striping improvements and 224th St. SW to create safer connections Construction $0 (Local)
TOTAL $120,000 $120,000 $0 $0 $0 $0
Traffic Calming Projects:
Residential Neighborhood Traffic circles, speed cushions,Design $0 (Federal)
Traffic Calming "Your Speed" signs, etc.Local Funds only &$0 (State)
Construction $60,000 (Local) $10,000 $10,000 $10,000 $10,000 $10,000 $10,000
Packet Page 164 of 199
Grant Opportunity Project (2015-2020)
Project Name Purpose Grant/Date Phase Total Cost Source 2015 2016 2017 2018 2019 2020
Traffic Planning Projects:
SR-104 Transportation Corridor Study Develop a master plan and access management improvements $0 (Federal)
(meeting future travel demand for a 20-year planning horizon), Local Funds Only Engineering $0 (State)
and streetscape design implementing Complete Streets.$75,000 (Local)$75,000
2015 Transportation Plan Update Engineering $0 (Federal)
Update Transportation Plan Local Funds Only &$0 (State)
Planning $90,000 (Local)$90,000
Total $77,990,000 $9,716,000 $12,014,000 $3,935,000 $14,386,000 $11,595,000 $26,390,000
Total Federal $4,392,500 $6,145,000 $1,800,000 $7,716,000 $4,146,500 $14,052,000
Total Federal (Secured)$3,512,500 $2,125,000 $0 $687,000 $0 $0
Total Federal (Unsecured)$880,000 $4,020,000 $1,800,000 $7,029,000 $4,146,500 $14,052,000
Total State $1,538,000 $897,000 $0 $1,677,500 $4,769,000 $5,950,000
Total State (Secured)$1,524,000 $722,000 $0 $0 $0 $0
Total State (Unsecured)$14,000 $175,000 $0 $1,677,500 $4,769,000 $5,950,000
Total Local Fund $3,785,500 $4,972,000 $2,135,000 $4,807,500 $2,679,500 $6,108,000
Total Local (Fund 112)$2,176,000 $2,517,000 $1,710,000 $4,032,500 $2,679,500 $6,108,000
Total Local (Fund 125) $100,000 $150,000 $425,000 $0 $0 $0
Toal Local (Fund 421)$79,000 $645,000 $0 $575,000 $0 $0
Total Local (Fund 422)$750,000 $106,000 $0 $0 $0 $0
Total Local (Fund 423)$52,000 $774,000 $0 $150,000 $0 $0
Total Local (Traffic Impact Fees)$18,500 $10,000 $0 $50,000 $0 $0
Total Local (General Fund)$350,000 $0 $0 $0 $0 $0
Total Local (Verdant Grant)$260,000 $770,000 $0 $0 $0 $0
Packet Page 165 of 199
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, APPROVING THE 2015-2020
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND
DIRECTING FILING OF THE ADOPTED PROGRAM WITH
THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION.
WHEREAS, RCW 35.77.010 requires each city and town to adopt a
Transportation Improvement Program (TIP) and file a copy of such adopted program with the
Washington State Department of Transportation (WSDOT); and
WHEREAS, the TIP identifies all planned projects over the next 6 years, along
with the appropriate funding source; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The Transportation Improvement Program is hereby adopted pursuant
to the requirements of RCW 35.77.010 to be effective on June 18, 2014 and to continue in full
force and effect until amended. A copy of such Transportation Improvement Program for the
years 2015 to 2020 is attached hereto as Exhibit A and incorporated by this reference as fully as
if herein set forth.
Section 2. The City Clerk is hereby requested and directed to file a certified copy
of the Transportation Improvement Program with the Washington State Department of
Transportation.
Packet Page 166 of 199
RESOLVED this ___ day of ________________, 2014.
APPROVED:
MAYOR, DAVE O. EARLING
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet Page 167 of 199
AM-6904 9. B.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:5 Minutes
Submitted For:Mike DeLilla Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization to award a construction contract for the 2014 Waterline Replacement Project.
Recommendation
Place item on the City Council agenda for approval once the construction bids have been opened and a low bidder is
determined.
Previous Council Action
None.
Narrative
This project is part of the City’s program to replace and upgrade existing waterlines at various locations around the City that
are reaching the end of their useful service life, are undersized and unable to meet current requirements, or has some other
existing system deficiency. The project will replace at various locations around the City approximately 6,400 linear feet of
waterline piping with associated meters, fire hydrants, and two pressure reducing stations.
The project costs are being funded by the 421 Utility Fund and the General Funds available for fire protection costs.
On May 23 and May 30, 2014 the project was advertised for construction bids. Construction bids are due by 2:00 p.m. June
10, 2014, which may provide an opportunity to award the project at the June 17th Council meeting. The bid results, project
budget and recommendation to award will be provided at the June 17th meeting. Construction is expected to begin in July and
be completed by January 2015.
Attachments
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 06/04/2014 03:37 PM
Public Works Phil Williams 06/05/2014 01:17 PM
City Clerk Scott Passey 06/05/2014 01:59 PM
Mayor Dave Earling 06/05/2014 02:54 PM
Finalize for Agenda Scott Passey 06/05/2014 03:42 PM
Form Started By: Megan Luttrell Started On: 06/03/2014 01:23 PM
Final Approval Date: 06/05/2014
Packet Page 168 of 199
2014 Waterline Replacement Program
#4-PRV @ Meadowdale Beach
#5-PRV @ Meadowdale
#1-81st Ave
#2-194th Pl
#3-Fir St, B Ave, Pine St, C Ave
7 6 t h A v e W
Main St
196th St SW
O
l
y
m
pic View D r
Pine St
6 6 t h A v e W
8 4 t h A v e W
220th St SW
8 8 t h A v e W
208th St SW
7 4 t h A v e W
6 8 t h A v e W
9 t h A v e N
Bowdoin Wy
212th St SW
Dayton St
1 0 0 t n A v e W
T a l b o t R d
N 205th St/244th St SW
3 r d A v e S
O l y m p i c A v e
5 t h A v e S
200th St SW
168th St SW
8 0 t h A v e W
224th St SW
T i m b e r L n
9 5 t h P l W
7 5 t h P L W
9 6 t h A v e W
7 2 n d A v e W
M
e
a
d
o
w
dale Rd
M a p l e w o o d D r
S u n s e t A v e N
2 3 1 s t St SW
240th St SW
7 4 t h A v e W
N 205th St/244th St SW
8 0 t h A v e W
I-5
99
104
524
City of Edmonds
Mapbook
Packet Page 169 of 199
AM-6905 9. C.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:5 Minutes
Submitted For:Mike DeLilla Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to sign a Professional Services Agreement with Stantec Consulting to provide design services for the
2015 Waterline Replacement project.
Recommendation
Forward the item to the consent agenda for approval at June 17, 2014 City Council meeting.
Previous Council Action
None.
Narrative
The City issued a Request for Qualifications (RFQ) in March, 2014 to hire a consultant to support City staff with design of the
2015 Waterline Replacements. The City received statements of qualifications from five engineering firms and the selection
committee chose Stantec Consulting (Stantec) to provide design services based on their qualifications, experience and approach.
Some of the projects identified by City staff for construction in 2015 will require the acquisition of easements. Easement
acquisition carries with it a heightened potential for extended timelines since the process may involve lengthy negotiations with
property owners. City staff would like to bid out a full slate of projects in 2015 to get better construction prices due to economy
of scale. For this reason, the consultant will design waterlines at four alternate sites. In the event that easement delays prevent
the timely construction of one or both of the sites that require easements, the City can still bid out one or more of the alternate
sites so that we’re still issuing a large construction contract that will attract better prices from more competitive bidders.
The City has negotiated a consultant fee of $384,399 to complete the design services. The key tasks within the scope of work
include survey, design and preparation of construction specifications. This contract will be funded by the 421 Water Utility
Fund.
Attachments
Stantec Agreement
Project Map
Form Review
Inbox Reviewed By Date
Engineering Robert English 06/05/2014 04:58 PM
Public Works Phil Williams 06/05/2014 05:04 PM
City Clerk Scott Passey 06/05/2014 05:05 PM
Mayor Dave Earling 06/05/2014 05:14 PM
Finalize for Agenda Scott Passey 06/06/2014 08:02 AM
Form Started By: Megan Luttrell Started On: 06/03/2014 03:52 PM
Final Approval Date: 06/06/2014
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PROFESSIONAL SERVICES
AGREEMENT
THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter
referred to as the "City", and Stantec Consulting Services Inc. (Stantec) hereinafter referred to as
the "Consultant";
WHEREAS, the City desires to engage the professional services and assistance of a
consulting firm to provide topographic survey and design services with respect to the 2015
Waterline Replacement Project;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and
between the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material
necessary to accomplish the above mentioned objectives in accordance with the Scope of
Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be full
compensation for work performed or services rendered and for all labor, materials, supplies,
equipment and incidentals necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be
on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no
event shall the payment for work performed pursuant to this Agreement exceed the sum of
$384,399.
B. All vouchers shall be submitted by the Consultant to the City for payment
pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each
voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the
progress of the work for payment of completed phases of the project. Billings shall be reviewed
in conjunction with the City's warrant process. No billing shall be considered for payment that
has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such
late vouchers will be checked by the City and payment will be made in the next regular payment
cycle.
C. The costs records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City for a period of three years after final
payment. Copies shall be made available upon request.
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3. Ownership and use of documents. All research, tests, surveys, preliminary data
and any and all other work product prepared or gathered by the Consultant in preparation for the
services rendered by the Consultant under this Agreement shall be and are the property of the
Consultant, provided, however, that:
A. All final reports, presentations and testimony prepared by the Consultant
shall become the property of the City upon their presentation to and acceptance by the City and
shall at that date become the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review
and copy any work product during normal office hours. Documents prepared under this
agreement and in the possession of the Consultant may be subject to public records request and
release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the
event that this contract shall be terminated prior to its completion as herein provided, the work
product of the Consultant, along with a summary of work done to date of default or termination,
shall become the property of the City and tender of the work product and summary shall be a
prerequisite to final payment under this contract. The summary of work done shall be prepared at
no additional cost.
D. The City agrees, to the fullest extent permitted by law, to indemnify and
hold the Consultant harmless from any claim, liability or cost (including reasonable attorney’s
fees and defense costs) arising or allegedly arising out of any reuse or modification of the work
product by the City or any person or entity that obtains the work product from or through the
City.
4. Time of performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental approvals.
5. Indemnification / Hold harmless agreement. The Consultant shall defend,
indemnify and hold the City, its officers, officials, and employees harmless from any and all
claims, injuries, damages, losses, demands, or suits at law or equity arising from the negligent
acts, errors or omissions of the Consultant in the performance of this Agreement, except for
injuries and damages to the extent caused by the negligence of the City. Should a court of
competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the
event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers,
officials, and employees, the Consultant’s liability, including the duty and cost to defend,
hereunder shall be only to the extent of the Consultant’s negligence.
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers.
The Consultant specifically assumes potential liability for actions brought by the Consultant’s
own employees against the City and, solely for the purpose of this indemnification and defense,
the Consultant specifically waives any immunity under the state industrial insurance law, Title 51
RCW. This waiver has been mutually negotiated by the parties. The provisions of this section
shall survive the expiration or termination of this Agreement.
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6. General and professional liability insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance Commissioner
pursuant to Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property
damage. The per occurrence amount shall not exceed one million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by
the Consultant, the City will be named on all policies as an additional insured. The Consultant
shall furnish the City with verification of insurance and endorsements required by the
Agreement. The City reserves the right to require complete, certified copies of all required
insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State
of Washington. The Consultant shall submit a verification of insurance as outlined above within
fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the
City.
The Consultant’s professional liability to the City shall be limited to the amount payable under
this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified
elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third
parties be limited in any way.
7. Discrimination prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, national origin, age, sex,
sexual orientation, marital status, veteran status, liability for service in the armed forces of the
United States, disability, or the presence of any sensory, mental or physical handicap, or any
other protected class status, unless based upon a bona fide occupational qualification.
8. Consultant is an independent contractor. The parties intend that an
independent contractor relationship will be created by this Agreement. No agent, employee or
representative of the Consultant shall be deemed to be an agent, employee or representative of
the City for any purpose. Consultant shall be solely responsible for all acts of its agents,
employees, representatives and subcontractors during the performance of this contract.
9. City approval of work and relationships. Notwithstanding the Consultant's
status as an independent contractor, results of the work performed pursuant to this contract must
meet the approval of the City. During pendency of this agreement, the Consultant shall not
perform work for any party with respect to any property located within the City of Edmonds or
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for any project subject to the administrative or quasijudicial review of the City without written
notification to the City and the City’s prior written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice of such
termination no fewer than ten days in advance of the effective date of said termination.
11. Integration. The Agreement between the parties shall consist of this document,
the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as
Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended
except by a writing executed by both parties. In the event of any conflict between this written
Agreement and any provision of Exhibits A or B, this Agreement shall control.
12. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. The City shall not be
liable for additional compensation until and unless any and all additional work and compensation
is approved in advance in writing and signed by both parties to this Agreement. If conditions are
encountered which are not anticipated in the Scope of Services, the City understands that a
revision to the Scope of Services and fees may be required. Provided, however, that nothing in
this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for
services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment
to this Agreement is approved in writing by both parties.
13. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement. Consultant and
any persons employed by Consultant shall use reasonable efforts to perform the work in a
professional manner consistent with customarily accepted engineering practices, in accordance
with the schedules herein and in accordance with the usual and customary professional care
required for services of the type described in the Scope of Services.
14. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other provision.
15. Non-assignable. The services to be provided by the Consultant shall not be
assigned or subcontracted without the express written consent of the City.
16. Covenant against contingent fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working solely for
the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or
resulting from the award of making of this contract. For breach or violation of this warranty, the
City shall have the right to annul this contract without liability or, in its discretion to deduct from
the contract price or consideration, or otherwise recover, the full amount of such fee,
commission, percentage, brokerage fee, gift, or contingent fee.
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17. Compliance with laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in the Agreement to
assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes
which may be due on account of this Agreement.
18. Notices. Notices to the City of Edmonds shall be sent to the following address:
City of Edmonds
121 Fifth Avenue North
Edmonds, WA 98020
Notices to the Consultant shall be sent to the following address:
Stantec Consulting Services Inc.
11130 NE 33rd Place, Suite 200
Bellevue, WA 98004-1465
Receipt of any notice shall be deemed effective three days after deposit of written notice in the
U.S. mails, with proper postage and properly addressed.
DATED THIS _______ DAY OF __________________, 20_____.
CITY OF EDMONDS STANTEC CONSULTING SERVICES INC.
By By
David O. Earling, Mayor
Its
ATTEST/AUTHENTICATED:
________________________________
Scott Passey, City Clerk
APPROVED AS TO FORM:
________________________________
Office of the City Attorney
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STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a
Notary Public in and for the State of Washington, duly commissioned and sworn,
personally appeared , to me known to be the
of the corporation that executed the foregoing instrument, and acknowledged the said
instrument to be the free and voluntary act and deed of said corporation, for the uses and
purposes therein mentioned, and on oath stated that he/she was authorized to execute said
instrument and that the seal affixed is the corporate seal of said corporation.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
My commission expires:
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EXHIBIT A
SCOPE OF SERVICES
City of Edmonds
2015 Waterline Replacement Project
Consulting Services
Stantec Consulting Services Inc.
PROJECT DESCRIPTION
Stantec Consulting Services Inc. (Stantec) will provide professional engineering design
services, topographic survey, and technical support services, for replacing existing
pressure reducing valve assemblies (PRVs) and small diameter water mains with up to
8-inch diameter PRV assemblies and up to 12-inch diameter ductile iron (DI) water
mains, in order to replace aging infrastructure. Design includes PRVs, fire hydrants,
valves, mains and services, commercial and residential meters, other appurtenances
and surface restoration, excluding asphalt overlay. Stantec will provide construction
drawings, specifications, opinion of probable construction costs, permit exhibits,
easement documents, review of contractor material submittals, and will draft record
drawings upon conclusion of construction.
SCHEDULE
The City requires the project to be bid in January or February 2015.
SCOPE OF SERVICES
This Scope of Services generally consists of 1) Project Management, 2) Topographic
Survey 3) Engineering Design and Bid Support Services, 4) Permitting Support, 5)
Easement Preparation, 6) City Water Construction Standard Specifications
Development, 7) Critical Area Report, 8) Construction Technical Support and Record
Drawings, and 9) Supplemental Services.
The full scope of services, as applicable, will be provided for the following sites:
Water Main Replacement
1. Puget Drive (SR 524), between 9th Ave N and Olympic Ave, approx. 1,400 LF
2. Sierra Place, (includes private property), approx. 850 LF
3. Cedar Street, 8th Ave S, View Place, approx. 1,940 LF
4. Aloha St, Daley Street, 8th Ave N (includes private property), approx. 3,530 LF
5. Railroad Ave, south of Main St (SR 524), approx. 650 LF
6. Main Street, Durbin Drive, 7th Ave N, approx. 1,400 LF
7. Edmonds Street, between 10th Pl N & Olympic Ave, approx. 780 LF
Water Main Extension & PRV Replacement
8. Meadowdale Beach Road and 172nd Street SW, approx. 460 LF
PRV Replacement
9. PRV at N Meadowdale Road and 68th Ave W
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 2 of 11
Emergency Intertie with City of Lynnwood
10. 162nd St SW & 68th Ave W PRV & Meter
Water Main Replacement & 8” Commercial Meter Replacement
11. 76th Ave W and Swedish Hospital (includes private property), approx. 920 LF
The PRV replacement at N Meadowdale Road and 68th Ave W (Site 9) may require an
alternative approach in which the current PRV is replaced by a new emergency intertie
with the City of Lynnwood. The new emergency intertie would include a PRV & meter
connection to the City of Lynnwood water main at 68th Ave W & 162nd Street SW.
Design of such an intertie, if authorized by the City, would be paid for under
Supplemental Services.
1) PROJECT MANAGEMENT
Services:
Manage all tasks, staff and sub consultants for design and construction
phase services and provide general project administration.
Develop project plan for the design and construction phase services.
Develop project schedule, in Microsoft Project format, for the design phase
services and monitor progress against schedule requirements.
Monitor progress against projected scope and budget, and administer
monthly invoicing to the City.
Communicate with City staff regarding the project progress, and issues of
concern, project requirements, and periodic reviews.
Assumptions:
Written status reports not required.
Stantec will employ the services of Applied Professional Services, Inc. (APS)
for locating gas and conductive utilities (power, cable, etc).
Deliverables:
Project Schedule
Monthly invoices
Correspondence as required.
2) TOPOGRAPHIC SURVEY
Services:
Perform field topographic survey, in 9 locations, and a church easement area,
for approximately 7,000 LF of water main replacement and PRV/meter
installations, to locate and show existing surface conditions and approximate
locations of buried utilities within project limits, using electronic surveying
equipment and one or two-person crew.
o Limits to include back of sidewalk, curb or edge of pavement on each side
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 3 of 11
of the street plus water meters, hydrants, and other water appurtenance
locations located within public right-of-way or easement.
o Field survey to include available paint mark locates and surface
indications of buried utilities and underground features. Field survey does
not include potholing underground utilities.
Request and obtain available franchise utility companies’ record drawings
information including underground power, gas, telephone, fiber optic, and
other known utilities, and incorporate into the base drawings, as available.
Provide underground utility locates (through services of a subcontractor to the
Consultant) for City and franchise utilities to field mark approximate horizontal
locations of existing buried utilities, excluding water main and services, side
sewers, under drains and private drains. Services will include the following:
o Preliminary research and review of available City and utility companies’
record drawings to confirm approximate locations.
o Provide utility paint marks of existing known utilities prior to field survey.
o Provide traffic control/safety compliance per City’s requirements.
Reduce field data and prepare survey base drawings for design. Base
drawings will typically be established using 1 inch = 20 feet drawing scale
and will include two-foot contour intervals.
Horizontal and vertical control will be compatible with NAD 83 Horizontal
datum and NAVD 88 Vertical Datum. GPS surveying methodology will be
employed where practical and feasible.
Property and rights-of-way boundaries will be as shown on available City or
County GIS. Property addresses and/or parcel numbers will be shown for
each parcel adjacent to the work.
Assumptions:
Utility locates performed for design purposes are not exact locations and may
be incomplete. Construction contractor should rely on utility locates
performed by representatives of the utility purveyor, made in response to
Utility Notification Center (one-call) process and on potholing at time of
construction. The utility locates performed by the City, Stantec, and Stantec’s
utility locates subcontractor (APS) will be suitable for design purposes and
will not be confirmed by potholing during design. If required, selective utility
potholing would be performed under Supplemental Services.
Construction contractor will pothole all utility crossings at least 200 feet in
advance of the work and assumed depths of new water system
improvements shown on the profile drawings may have to be adjusted in the
field to provide sufficient vertical clearance.
City-provided survey base drawings, AutoCAD, are accurate, complete, and
suitable for use in designing site 3 (Cedar Street, 8th Ave S, View Place) and
site 4 (Aloha St, Daley Street, 8th Ave N). Design drawings incorporating
City-provided base drawings will differ in appearance from design drawings
incorporating Stantec-developed base drawings.
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 4 of 11
City Responsibilities:
City will locate and field-mark water mains and water services locations prior
to topographic survey.
City will provide copies of available construction record drawings for previous
utilities installations within project limits.
City will provide completed electronic survey drawing base files (AutoCAD)
for sites 3 & 4, with appropriate .ctb files for plotting the AutoCAD survey
base drawings for sites 3 & 4.
Deliverables:
Electronic copies of each survey base map, bound as an x-ref with
associated design drawing in AutoCAD Civil 3D 2012 format, at final design
delivery.
3) ENGINEERING DESIGN AND BID SUPPORT SERVICES
Services
A. 10% Design Documents
Review the City’s available water, sewer and storm utility construction record
drawings and GIS base maps, incorporate pertinent utility, parcel, right-of-
way line and address information into the base drawings (not applicable for
sites 3 and 4).
Conduct site visits to verify locations of existing features and conditions as
they relate to the design.
Prepare preliminary plan-view only design drawings showing base drawing
information (existing topographic survey, utility, and parcel/right-of-way line
information), and proposed alignment of new water mains.
Communicate with City staff to discuss City’s 10% review comments.
B. 60% Design Documents
Obtain and incorporate the City’s current Standard Details and Specifications
into the design drawings and contract documents. The 2014 version of the
WSDOT Standard Specifications will be used as the basis for the Division 1
General Requirements specifications.
Additional site visits, as required, to verify locations of existing features and
conditions as they relate to the design.
Prepare plan and profile view design drawings showing base drawing
information (existing topographic survey, utility, and parcel/right-of-way line
information), proposed alignment of water mains, proposed locations of gate
valves, hydrants and services, existing water mains to be abandoned or
removed, and limits of pavement restoration requirements, where required.
Profile view drawings will show an assumed depth (cover over utility) of 3 feet
for gas and conductible utilities (power, cable, etc) and the existing water
system. Potholing to determine actual depth of utilities, if authorized by the
City, will be paid as Supplemental Services.
Prepare draft Contract Documents including City’s standard boilerplate
advertisement for bid, bid proposal, contract, special provisions, and
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 5 of 11
Division 1 General Requirements sections; and new technical specifications
developed per the City water construction standard specifications
development services item.
Prepare Opinion of Probable Construction Cost (OPCC) showing bid items,
quantities, unit costs, and total probable costs for construction of proposed
improvements, totaled by all locations into one spreadsheet.
Conduct in-house quality assurance (QA) review.
Meet with City staff to discuss City’s 60% review comments.
C. 90% Design
Incorporate City’s 60% design review comments into drawings, Contract
Documents and OPCC. Expand OPCC to show actual counts of each type of
water main fitting.
Provide final detail on drawings; such as, call-outs for connections to existing
system, fittings, valves, hydrants, services, and water meters; complete
project-specific details and notes, including ones pertaining to trench patch
pavement restoration; and standard construction and TESC notes.
Conduct in-house quality assurance (QA) review.
Submit four sets of 90% Contract Documents and OPCC to City for review.
Communicate with City staff to discuss City’s review comments
D. Final Contract Documents
Finalize drawings and Contract Documents for bidding by incorporating City’s
90 Percent Design review comments.
Conduct in-house quality assurance (QA) review.
E. Bidding Services
Assist City in answering bidder questions and preparing bid addenda as
needed for distribution to prospective bidders, if necessary.
Assumptions:
Intertie with AWWD will not require electrical power. Drainage for vaults can
be day-lighted or gravity drained to storm drainage system or the vaults will
be allowed to flood. Intertie will utilize manual read meters – no SCADA
systems. Fee for design of power supply for sump pumps or SCADA, if
required, will be separately negotiated and paid for under Management
Reserve funds.
Asphalt overlay for street restoration will not be included in scope of design or
construction work.
Existing water system, gas, and conductible utilities (power, and cable) were
installed with three feet of cover and side sewers were installed at depth of
sewer main with 2% slope up to ROW boundary.
In order to not hinder design process, 10% design submittal pdfs will be e-
mailed separately for each site (not as one 10% submittal), as soon as
individually ready, and City will perform separate reviews for each site as pdfs
are received.
A maximum of 2 bid addenda may be necessary.
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 6 of 11
City Responsibilities:
City provide meeting room for City-Consultant meetings
City will field-mark water mains and water services locations prior to
topographic survey.
City will perform all coordination/coordination with AWWD and DOH, as
required, for new intertie installations.
City will provide Stantec with electronic (Microsoft Word) standard boilerplate
Contract Documents, General Information and Special Provisions to the
Standard Specifications.
City to limit turnaround time, for review comments, to one (1) week for 10%
submittals, three (3) weeks for 60% submittal, two (2) weeks for 90%
submittal and one (1) week for final review submittal.
City will coordinate with Fire Marshal, as required, for approval of fire hydrant
locations.
City will administer distribution of bid/contract document sets to prospective
bidders, distribute addenda as necessary, receive bids, prepare bid
tabulation, review apparent low bidder references, and prepare
recommendation for contract award.
City will develop bid abstracts and will provide copy to Stantec.
Deliverables:
A. 10% Design:
Submit .pdf drawing file, by e-mail, for each site, to City for review.
B. 60% Design:
Submit .pdf drawing file, by e-mail, for each site, to City for review and pdf file
of draft OPCC to City for review.
C. 90% Design:
Submit .pdf drawing file, by e-mail, for each site, to City for review and pdf file
of draft OPCC to City for review.
D. Final Delivery:
Submit electronic copy of final Plan Drawings, Contract Documents and
OPCC.
o Plan drawings will be provided in pdf format and in AutoCAD Civil 3D
2012.
o Contract Documents will be in pdf format and in Word format.
o OPCC will be in pdf format and in Microsoft Excel format.
4) PERMITTING SUPPORT
Services:
Develop exhibits, as required for JARPA submittal by City
Assumptions:
A maximum one hydraulic project approval (HPA permit) may be required for
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 7 of 11
the project.
A maximum of one Joint Aquatic Resources Permit Application (JARPA) may
be required for the project.
No wetlands or wetland buffers within project footprint.
No clearing and grading permits will be required.
No geological or geotechnical investigation will be required, except as
required for preparation of the Critical Area Report described in Services #7.
No City or WSDOT ROW construction permits will be required.
No Shoreline Substantial Development, Conditional Use, or Variance permits
will be required.
Construction contractor will develop required traffic control plans and submit
to City and WSDOT as required.
City Responsibilities:
City will contact Department of Ecology and Fisheries and determine
probable permitting and regulatory requirements for crossing culvert on Daley
Street.
City will develop JARPA for City submittal, as required.
City will coordinate with WSDOT, for work within State Route 524, and will
obtain any franchise permits or other approvals, from WSDOT.
City will develop and administer SEPA.
Deliverables:
Electronic copy of completed JARPA exhibits, as necessary.
5) EASEMENT PREPARATION
Services:
Prepare up to four (4) permanent water easements documents consisting of
easement conditions, legal descriptions and exhibits. One revision is
included for each easement.
Order title reports, as required.
Assumptions:
A maximum of one revision, to each draft easement document, will be
necessary before signature or recording.
City Responsibilities:
Provide copies of all applicable water easements documents held by City.
Provide sample of water easement conditions acceptable to City.
City will negotiate with property owners and obtain permanent and temporary
easements.
City will compensate property owners, as required, for easements.
Submit executed easement documents to County Recorder for recording and
City will pay all recording fees for easements.
City will pay for, or reimburse Stantec for purchasing, title reports.
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 8 of 11
Deliverables:
3 copies of electronic easement documents, in pdf format, suitable for
recording.
6) CITY WATER CONSTRUCTION STANDARD SPECIFICATIONS DEVELOPMENT
Services:
Develop standard technical specifications, in Microsoft Word format, for
construction of water conveyance system capital improvements projects in
City of Edmonds.
Specifications will be based on City of Bellevue technical specifications
format (Divisions 2 – 10) and will be modified to incorporate City of Edmonds
standards.
Develop two draft versions and a final version of the standard technical
specifications.
Meet with City after first review to discuss comments.
Incorporate City review comments into draft versions and final version.
Assumptions:
Only two draft versions will be necessary before submittal of the final version.
City Responsibilities:
Review and redline draft versions.
Deliverables:
A. Draft Versions
Submit two hardcopies in 3-ring binders.
B. Final Version
Submit two hardcopies in 3-ring binders
E-mail electronic file(s) in Microsoft Word format.
7) CRITICAL AREA REPORT
Services:
Develop a single critical area report for landslide hazard area and erosion hazard
areas.
Perform soil borings, as required, at the landslide hazard area slope.
Assumptions:
A maximum of one site may contain an area classified by the City as a landslide
hazard area and a maximum of two sites may contain areas classified as erosion
hazard areas.
City will allow submission of a single project critical area report for all the
landslide hazard area and erosion hazard areas within the project.
Soil borings not required for erosion hazard areas.
Packet Page 184 of 199
City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 9 of 11
Deliverables:
3 copies of critical area report.
8) CONSTRUCTION PHASE SUPPORT AND RECORD DRAWINGS
Services:
Review contractor material submittals for conformance with project
specifications and City standards.
Prepare Construction Record Drawings (CRDs) for 2015 Waterline
Replacement using marked up drawings from City Inspection personnel.
Submit draft set of CRDs to City for review.
Finalize and submit CRDs per City’s review comments.
Assumptions:
Contractor’s initial material submittals will be provided as a single combined
submittal, but no more than 3 separate initial submittals, rather than as
multiple submittals made over time.
o Only one resubmittal will be made for each initial submittal.
Redline markups will be clear and legible and will show as-built locations of
water system improvements based on dimensions to fixed surveyed features.
City Responsibilities
Provide marked-up drawings of actual construction configuration, by City
inspector or contractor, referenced to surveyed features shown on the
drawings.
Review and redline draft CRD’s.
Deliverables:
Pdf file copy of draft CRD’s for City review;
One final set of CRD’s on full-size bond paper (22”x34”) and electronic .pdf
and AutoCAD Civil 3D 2012 format files.
9) SUPPLEMENTAL SERVICES
A. Provide additional services, as may be required to complete the project, as
requested and authorized by the City. Supplemental services may include, but
are not limited to:
Development of traffic control plans for purposes of obtaining development
permits.
Design emergency intertie connection to the Alderwood Water and
Wastewater District water system.
Design and development of waterline replacement construction drawings for
the four alternative sites.
Potholing buried utilities for design purposes (up to 5 days).
Stantec will not commence work on any supplemental services work until Stantec
receives written authorization from the City to proceed with any Supplemental Services.
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City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 10 of 11
SERVICES NOT INCLUDED
The following services are not a part of this Agreement. If the City chooses to add one
or more of the following services to this Scope of Services, then this Agreement shall be
modified in terms of an addition to the total compensation to be paid to the Consultant
and an appropriate extension of time (as necessary) to the Consultant’s schedule.
1. Permit investigation and applications not identified in scope (any sensitive areas
related permits, SEPA related services, Shoreline Substantial Development,
Conditional Use, or Variance permits).
2. Coordination with City of Edmonds’s Fire Marshal regarding review and approval
of proposed improvements.
3. Hydraulic network analysis of existing and/or proposed water system to verify
proposed pipe sizes.
4. Geotechnical evaluation or investigation of project sites, except as required to
develop one critical area report per Services #7.
5. Wetland delineation or biological studies or reports.
6. Underground utility potholing and any associated field surveying to confirm
horizontal and vertical locations of existing water mains and other existing buried
utilities at various locations, except as authorized in Supplemental Services.
7. Distribute bid/contract document sets to prospective bidders, receive bids,
prepare bid tabulation, review apparent low bidder references, and prepare
recommendation for contract award.
8. Easements and related work not described in this scope of services.
9. Boundary surveys, setting survey monuments, and associated
documentation/filings recordings.
10. Paying for title reports and permit fees
11. Participation at public hearings or before the hearing examiner.
12. Development of traffic control plans, except as authorized in Supplemental
Services.
13. Coordination with WSDOT.
14. Coordination with the Alderwood Water and Wastewater District or with the
Department of Health for new water system interties.
15. Electrical engineering or design of power supply, including coordination with
power company, for vault sump pumps, SCADA or other electrical or control
systems.
16. Development of a SWPPP for DOE Construction Stormwater General Permit.
17. Development of a DOE Construction Stormwater General Permit application.
18. Construction observation.
19. Negotiation for, or development of, interlocal agreements.
COMPENSATION
Compensation to Stantec, and its subconsultants or subcontractors, will be made on a
time and materials (T&M) basis. Exhibit B contains a Fee Schedule, consisting of a
Budget Summary for consultant services and billing rates and charges for Stantec and
for its subcontractor, Applied Professional Services, Inc. (APS).
Estimated labor and equipment hours and reimbursable fees are based on the scope of
services and the assumptions described herein. Consultant may move budget between
Packet Page 186 of 199
City of Edmonds Exhibit A
2015 Waterline Replacement Project Scope of Services
Consulting Services Page 11 of 11
authorized tasks, as necessary, within the overall budget. Fees will be adjusted, as
required, if project conditions differ from the assumptions. Stantec will complete
professional engineering services described within this Scope of Services, based on a
time and materials fee not to exceed $344,399.
MANAGEMENT RESERVE FUND
A project contingency, for unanticipated items or services performed outside the Scope
of Services, in the amount of $40,000 is included within the City’s project budget for
consultant services. This budget amount will only be used at the written direction of the
City, and would increase the not-to-exceed total fees amount paid to Stantec.
END OF EXHIBIT A
Packet Page 187 of 199
Total Sub-
Labor Labor Reimbursable Contractor Total
PM & Civil Admin
Task Principal Engr CAD Spec.EIT Lead Admin Geotech Surveyor Hours Cost Cost *Cost**Cost
Design & Bid Phase Services
1) Project Management 34 138 0 0 0 8 0 0 0 180 25,604$ 1,000$ 26,604$
2) Topographic Survey 0 34 34 0 6 2 0 0 305 381 41,604$ 1,900$ 9,000$ 52,504$
3) Engineering Design & Bid Services 65 552 406 24 237 4 0 0 0 1288 156,163$ 6,500$ 162,663$
4) Permitting Support 0 1 0 0 6 2 0 0 0 9 941$ 200$ 1,141$
5) Easement Preparation 0 6 0 0 0 0 0 0 28 34 4,486$ 2,300$ 6,786$
6) City Water Construction Standard
Specifications Development 8 142 0 1 0 4 0 0 0 155 20,794$ 1,200$ 21,994$
7) Critical Area Report 0 5 0 0 0 0 2 60 0 67 9,850$ 400$ 6,500$ 16,750$
Subtotals:107 878 440 25 249 20 2 60 333 2113 259,442$ 13,500$ 15,500$ 288,442$
8) Construction Phase Support & Record
Drawings 0 58 70 0 38 0 2 0 0 168 18,988$ 1,400$ 20,388$
9) Supplemental Services
City of Lynnwood Emergency Intertie (Site 9)8 41 18 2 16 1 0 0 21 107 13,137$ 350$ 500$ 13,987$
Traffic Control Plan for Development Permit 0 8 8 0 16 1 0 0 0 33 3,508$ 250$ 3,758$
Potholing Buried Utilities (5 days)***0 4 2 0 0 1 0 0 0 7 804$ 20$ 17,000$ 17,824$
Subtotals:8 53 28 2 32 2 0 0 21 146 17,449$ 620$ 17,500$ 35,569$
* includes mileage, equipment, supplies, computer usage, etc. per rate sheets
** includes 10% subconsultant/subcontractor markup
*** excludes permit fees, police traffic control, night work
295,879$ 15,520$ 33,000$ 344,399$
40,000$
384,399$ AUTHORIZED BUDGET FOR CONSULTANT SERVICES:
EXHIBIT "B"
2015 Waterline Replacement Project
Consultant Services
Stantec Consulting Services Inc.
BUDGET SUMMARY
CITY OF EDMONDS
SUMMARY ESTIMATE OF CONSULTANT HOURS AND FEE
Labor Hours
TOTAL CONSULTANT T&M FEE ESTIMATE:
MANAGEMENT RESERVE:
6/2/2014
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EXHIBIT B
SCHEDULE OF HOURLY RATES
Stantec Consulting Services Inc. fee schedule by staff and reimbursable
expense classification as of January 1, 2014. Rates are subject to
modification.
Staff Time
Classification
EIT / Sr. Designer
Civil Specialist
Engineer
Project Manager
Planner
Geotechnical Engineer
CAD (includes mapping and GIS)
Engineering Geologist
Construction Representative
Senior Project Engineer
Surveyor
Project Surveyor (PLS)
Administrative
Administrative Lead
Director / Principal / Sr. Engineering Consultant
ReimburseableExpenses
Hourly Billing Rate Range
$84.00 - $123.00
$102.00 - $176.00
$106.00 - $184.00
$176.00 - $213.00
$117.00 - $136.00
$198.00 - $231.00
$81.90 - $119.00
$141.00 - $165.00
$101.00 - $119.00
$141.00 - $165.00
$97.00 - $114.00
$136.00 -$160.00
$30.00 -$94.00
$111.00 - $130.00
$190.00 - $268.00
Travel
Vehicle Mileage IRS Standard Rate:
(Currently$0.56)
Airfare Actual cost without markup
Miscellaneous Travel -Parking, Tolls, Taxi Fares, etc. Actual cost without markup
Project Specific Supplies & Outside Reproduction Actual cost without markup
Prints
Black & White Prints (up to 11x17)$1.25 per sheet
Color Prints (up to 11x17)$1.50 per sheet
Large Format Prints $7.50 per sheet
CD Production $2.00 per cd
Computer Station $10.00 per hour
Map/Drawing Scanning $5.00 per sheet
Field Equipment
Survey -Digital Level $5.00 per hour
Total Station $10.00 per hour
Robotic Total Station $15.00 per hour
GPS/RTK $20.00 per hour
No charges are billed for the following items:
1. Longdistancephonecalls
2. Faxservices
3. Postage
Packet Page 189 of 199
2015 Waterline Replacement Program
#10-Intertie w/Lynnwood
#9-PRV @ Meadowdale Beach#8-PRV@ Meadowdale
#1-Puget Drive-9th Ave to Olympic Ave
#11-76th Ave. & Swedish
#2-Sierra Pl
#7-Edmonds St-10th Pl to Olympic Ave
#3-Cedar St, 8th Ave & View Pl
#4-Aloha St, Daley St & 8th Ave.
#5-Railroad Ave. S
#6-Main St, Durbin Dr & 7th Ave.
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City of Edmonds
Mapbook
You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com)
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AM-6901 9. D.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:5 Minutes
Submitted For:JoAnne Zulauf Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization for Mayor to approve acceptance and recording of a Sidewalk Access Easement for
23220 Edmonds Way.
Recommendation
Forward the item to the consent agenda for approval at June 17, 2014 City Council meeting.
Previous Council Action
None.
Narrative
A proposed multifamily development (five duplex structures) is currently under review for the property at 23220 Edmonds
Way. The project will include the reconstruction of frontage improvements within the City's right of way. A small portion of
the existing right of way is too narrow and a Sidewalk Access Easement is necessary to provide a 4 ft landscape strip and 5 ft
sidewalk within the project limits.
Attachments
Public Sidewalk Access Easement
Site Plan of Proposed Development
Form Review
Inbox Reviewed By Date
Engineering Robert English 06/05/2014 01:31 PM
Public Works Kody McConnell 06/05/2014 03:40 PM
City Clerk Scott Passey 06/05/2014 03:42 PM
Mayor Dave Earling 06/05/2014 03:53 PM
Finalize for Agenda Scott Passey 06/06/2014 08:02 AM
Form Started By: Megan Luttrell Started On: 06/03/2014 12:54 PM
Final Approval Date: 06/06/2014
Packet Page 191 of 199
Return Address:
City Clerk
City of Edmonds
121 - 5th Ave. N.
Edmonds, WA 98020
PUBLIC SIDEWALK ACCESS EASEMENT
Property Address: 23220 Edmonds Way, Edmonds, WA
Assessor's Property Tax Parcel No.: 005553-001-009-02
IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, KAUTZ ROUTE,
LLC, hereby grants to the CITY OF EDMONDS, a Municipal Corporation, a permanent easement for public
sidewalk access adjacent to the Edmonds Way right-of-way for public pedestrian sidewalk access over, across, and
through the following described property, together with the right of access to the easement at any time for the
purpose of construction and maintenance.
The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF
WASHINGTON, and is more particularly described as follows:
LEGAL DESCRIPTION OF SUBJECT PROPERTY
LOT 9, BLOCK 1, RIDGE ACRES, ACCORDING TO THE PLAT THEREOF RECORDED IN
VOLUME 9 OF PLATS, PAGE 97, RECORDS OF SNOHOMISH COUNTY, WASHINGTON;
EXCEPT THE WEST 177 FEET THEREOF;
AND EXCEPT THAT PORTION, IF ANY, IN STATE HIGHWAY 1-W;
AND ALSO EXCEPT THAT PORTION DEEDED TO STATE OF WASHINGTON BY DEED
RECORDED UNDER RECORDING NO. 2193205.
SUBJECT TO EASEMENTS, RESTRICTION AND RESERVATIONS OF RECORD.
LEGAL DESCRIPTION OF SIDEWALK ACCESS EASEMENT
A PORTION OF THE ABOVE DESCRIBED SUBJECT PROPERTY, DIRECTLY ADJACENT TO
EDMONDS WAY AS SHOWN ON “EXHIBIT B – SIDEWALK ACCESS EASEMENT”, DESCRIBED
AS FOLLOWS:
BEGINNING AT THE NORTHEAST CORNER OF SAID SUBJECT PROPERTY; THENCE
SOUTH 38º03’20” EAST A DISTANCE OF 6.66 FEET TO THE TRUE POINT OF BEGINNING OF
HEREIN DESCRIBED EASEMENT; THENCE
SOUTH 46º55’02” EAST A DISTANCE OF 62.98 FEET; THENCE
NORTH 36º59’33” WEST A DISTANCE OF 62.98 FEET; THENCE
NORTH 49º24’01” WEST A DISTANCE OF 50.52 FEET TO THE EASEMENT POINT OF
BEGINNING;
SITUATE IN SNOHOMISH COUNTY, WASHINGTON.
THE CITY agrees to restore to substantially the original condition such improvements as are disturbed during the
construction, maintenance, and repair of said utility or utilities, provided the grantors, their heirs, or assigns shall not
construct any permanent structure over, upon, or within the permanent easement.
DATED THIS DAY OF 20
STATE OF WASHINGTON)
) ss
COUNTY OF SNOHOMISH)
On this day personally appeared before me to me known to be the individual
described in and who executed the within and foregoing instrument and acknowledged that
Packet Page 192 of 199
signed the same as free and voluntary act and deed, for the uses and
purposes therein mentioned.
UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF
, 20
NOTARY PUBLIC in and for the
State of Washington, residing at
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AM-6903 9. E.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:5 Minutes
Submitted For:Mike DeLilla Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Report on final project costs for 2013 Sewerline Rehabilitation Project and Council acceptance of the Project.
Recommendation
Forward the item to the consent agenda for approval at June 17, 2014 City Council meeting.
Previous Council Action
On August 20, 2013 Council authorized the Mayor to award a contract to Insituform in the amount of $135,344.74.
Narrative
The 2013 Sewerline Rehabilitation Project is complete. Using the Cured in Place Pipe (CIPP) method, the project rehabilitated
approximately 1,500 linear feet of sewer main at various locations within the City. The project was funded by the 423 Sewer
Fund monies that were set aside as part of the City’s Capital Improvement Program.
The Council approved contract award amount was $135,344.74. In addition, Council approved a management reserve of
$48,000. There were three approved change orders for unforeseen conditions during the project construction. The change
orders covered the installation of sanitary sewer cleanouts at various sewer service pipe locations along with any necessary
bypass pumping at these locations. The cleanouts installed were needed so that pumps could access the sewer services via
these cleanouts during the CIPP installation. This ensured that sewer backups would not occur. The total cost of the change
orders was $15,799.06 and the final construction cost paid the contractor was $151,143.80.
Attachments
Project Map
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 06/04/2014 03:01 PM
Public Works Phil Williams 06/05/2014 01:17 PM
City Clerk Scott Passey 06/05/2014 01:59 PM
Mayor Dave Earling 06/05/2014 02:55 PM
Finalize for Agenda Scott Passey 06/05/2014 03:42 PM
Form Started By: Megan Luttrell Started On: 06/03/2014 01:18 PM
Final Approval Date: 06/05/2014
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AM-6907 9. F.
City Council Committee Meetings
Meeting Date:06/10/2014
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Luttrell
Department:Engineering
Committee: Parks, Planning, Public Works Type: Action
Information
Subject Title
Authorization to approve a Change Order for the Citywide Safety Improvements project
Recommendation
Forward this item to the consent agenda for approval at teh June 17, 2014 Council meeting.
Previous Council Action
On January 7, 2014, the contract for the Citywide Safety Improvements project was awarded to Pioneer Cable Contractors, in
the amount of $201,598, with an authorized $22,400 management reserve.
Narrative
In June 2012, the City secured a federal grant from the Highway Safety Improvement Program in the amount of $300,000 to
fund design and construction of the Citywide Safety Improvements Project. The project replaced the traffic signal cabinets at
four signalized intersections (Main Street/3 rd Ave, 212th Street/72nd Ave, 216th S/76th Ave, and 100th
Ave/SR-104). Pedestrian countdown displays, indicating the amount of crossing time remaining, were also added to the
intersections. The contract work was completed in April of this year. Two change orders have been approved, for a total
amount of $7,902. Thus, the remaining management reserve is $14,498 (from $22,400 approved).
The new traffic signal cabinet installed at Main Street and 3rd Ave has a conflict with the existing electrical service. The side
door of the cabinet can’t fully open because there isn’t enough clearance from the existing electrical service panel. The side
door provides access to the battery back-up system and access is needed periodically to maintain the back-up system.
To resolve the side door conflict, staff is proposing to relocate the traffic signal cabinet at Main St and 3 rd Ave to the
signalized intersection at Puget Drive and Olympic View Drive. A new traffic signal cabinet would be purchased to replace
the cabinet that had been removed at Main St and 3 rd Ave.
Below is a summary of the estimated projects costs:
Estimated Project Expenditures
Design $40,086
Construction Contract $206,659
Construction Management & Engineering $35,000
WSDOT $1,500
Total Project Expenditures $283,245
The available balance from the $300,000 federal grant is approximately $16,700. The proposed contract change order cost is
$39,680 to purchase and install a new traffic signal cabinet and relocate the traffic signal cabinet at Main St and 3rd Ave. Staff
recommends a $2,000 management reserve be included with the change order to address unforeseen conditions when the work
is completed. The $24,980 shortfall in funding would be provided by the Street Operations Fund. Staff is requesting approval
of the contract change order and the supplemental funding to complete the work. If the change order is approved, staff will
submit a budget amendment with the upcoming second quarter budget amendments. If the change order is not approved, then
the remaining unspent grant funds will be returned to WSDOT.
Packet Page 198 of 199
Form Review
Inbox Reviewed By Date
Engineering Megan Luttrell 06/05/2014 03:38 PM
Public Works Kody McConnell 06/05/2014 03:40 PM
City Clerk Scott Passey 06/05/2014 03:42 PM
Mayor Dave Earling 06/05/2014 03:52 PM
Finalize for Agenda Scott Passey 06/06/2014 08:02 AM
Form Started By: Megan Luttrell Started On: 06/04/2014 03:10 PM
Final Approval Date: 06/06/2014
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