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2014.06.17 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers ~ Public Safety Complex 250 5th Avenue North, Edmonds REGULAR MEETING JUNE 17, 2014 7:00 P.M. - CALL TO ORDER / FLAG SALUTE 1.(5 Minutes)Roll Call 2.(5 Minutes)Approval of Agenda 3.(5 Minutes)Approval of Consent Agenda Items A.AM-6925 Approval of City Council Meeting Minutes of June 10, 2014 B.AM-6944 Approval of claim checks #208879 dated May 30, 2014 for $652.30, claim checks #208880 through #209000 dated June 5, 2014 for $527,872.63 and claim checks #209001 through #209131 dated June 12, 2014 for $1,270,234.91 (re-issued check #209003 $3,441.06). Approval of payroll direct deposit and checks #60976 through #60987 for $464,150.57, benefit checks #60988 through #60996 and wire payments of $394,999.28 for the period May 16, 2014 through May 31, 2014. C.AM-6929 Acknowledge receipt of a Claim for Damages from Robert and Kimberly Gidner (amount undetermined). D.AM-6948 Authority to Execute Amendment to Alliance for Housing Affordability Interlocal Agreement E.AM-6928 WSLCB liquor license renewals for May 2014. F.AM-6939 Objection to Marijuana Retail License Application 414648-7B G.AM-6931 2014 April Budgetary Financial Report H.AM-6942 Authorization to approve a Change Order for the Citywide Safety Improvements project Packet Page 1 of 258 I.AM-6940 Authorization for Mayor to approve acceptance and recording of a Sidewalk Access Easement for 23220 Edmonds Way. J.AM-6938 Authorization for Mayor to sign a Professional Services Agreement with Stantec Consulting to provide design services for the 2015 Waterline Replacement project. K.AM-6935 Local Government Investment Pool Prospectus and Resolution 4.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings 5.(30 Minutes) AM-6936 Public Hearing and Potential Action on the 2015-2020 Six-Year Transportation Improvement Program 6.(10 Minutes) AM-6941 Report on final project costs for 2013 Sewerline Rehabilitation Project and Council acceptance of the Project. 7.(5 Minutes) AM-6926 Naming of City-owned Facilities. 8.(15 Minutes) AM-6933 Discussion and potential action on an Ordinance amending ECC Chapter 2.35 adopting an Unpaid Holiday Provision 9.(20 Minutes) AM-6930 Discussion and potential action on Contract Extension and work from the Falconer Group to complete Phase II. 10.(10 Minutes) AM-6943 Report on City Council Committee Meetings of June 10, 2014. 11.(5 Minutes)Mayor's Comments 12.(15 Minutes)Council Comments 13.Convene in executive session regarding pending or potential litigation per RCW 42.30.110(1)(i). 14.Reconvene in open session. Potential action as a result of meeting in executive session. ADJOURN Packet Page 2 of 258 AM-6925 3. A. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Approval of City Council Meeting Minutes of June 10, 2014 Recommendation Review and approve meeting minutes. Previous Council Action N/A Narrative The draft minutes are attached. Attachments 06-10-14 Draft Council Meeting minutes Form Review Form Started By: Scott Passey Started On: 06/09/2014 07:48 AM Final Approval Date: 06/09/2014 Packet Page 3 of 258 EDMONDS CITY COUNCIL DRAFT MINUTES June 10, 2014 The Edmonds City Council meeting was called to order at 5:30 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Diane Buckshnis, Council President Kristiana Johnson, Councilmember Strom Peterson, Councilmember Joan Bloom, Councilmember Adrienne Fraley-Monillas, Councilmember Thomas Mesaros, Councilmember ELECTED OFFICIALS ABSENT Lora Petso, Councilmember STAFF PRESENT Al Compaan, Police Chief Scott James, Finance Director Rob English, City Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk Sandy Chase, Senior Executive Council Asst. Jeannie Dines, Recorder 1. CONVENE IN EXECUTIVE SESSION TO DISCUSS PENDING AND POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) At 5:30 p.m., Mayor Earling announced that the City Council would meet in executive session to discuss pending and potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 45 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Johnson, Fraley-Monillas, Buckshnis, Peterson, Bloom and Mesaros. (Councilmember Mesaros recused himself from the first item discussed in executive session and joined the executive session at ___ p.m.) Others present were City Attorney Jeff Taraday, City Engineer Rob English and City Clerk Scott Passey. The executive session concluded at 6:07 p.m. Mayor Earling reconvened the regular City Council meeting at 6:15 p.m. and led the flag salute. 2. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present with the exception of Councilmember Petso. COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO EXCUSE COUNCILMEMBER PETSO. MOTION CARRIED UNANIMOUSLY. 3. APPROVAL OF AGENDA COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. Packet Page 4 of 258 4. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Bloom requested Item A be removed from the Consent Agenda COUNCIL PRESIDENT BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PETERSON, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: B. ADOPTION OF POLICE COLLECTIVE BARGAINING AGREEMENT FOR 2014-2017 Item A: APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 3, 2014 Councilmember Bloom Council requested the language in her report regarding the Port be revised to reflect the reason she was unable to attend the June 3 Port Commission meeting was because it conflicted with the Council meeting. COUNCILMEMBER BLOOM MOVED, SECONDED BY COUNCIL PRESIDENT BUCKSHNIS, TO APPROVE ITEM A AS AMENDED. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS There were no audience comments. Council President Buckshnis relay concerns expressed by John and Janice Hallgren regarding the planned expansion at City Park. Living near City Park, they have witnessed many close calls between vehicles and pedestrians and suggested consideration be given to stop signs, brightly painted crosswalks, etc. 6. MAYOR'S COMMENTS Mayor Earling reminded the Arts Festival begins on Friday. In response to questions about the current tenants of the Antique Mall property moving out, he advised a high quality development will take place on the site using same framework of buildings. 7. CITY COUNCIL COMMENTS On behalf of the Port, Councilmember Bloom extended an invitation to the christening of the renovated public boat on June 14 at 11:30 a.m. It is also Marina Day. Council President Buckshnis reported there are still tickets available for the Art Festival preview party tomorrow night. There is a raffle for five artworks. In regard to comments about the communication consultant, Council President Buckshnis assured the Council is working with him and everyone has the right to their own opinion. The Council, Staff and Mayor have done a great job, showing courage and candor. The documents produced will be on next week’s Council agenda. Council President Buckshnis reported she will be visiting Lithuania for the first time in 20 years, returning July 1. 8. ADJOURN With no further business, the Council meeting was adjourned to committee meetings at 6:21 p.m. Packet Page 5 of 258 AM-6944 3. B. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:Scott James Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Type: Action Information Subject Title Approval of claim checks #208879 dated May 30, 2014 for $652.30, claim checks #208880 through #209000 dated June 5, 2014 for $527,872.63 and claim checks #209001 through #209131 dated June 12, 2014 for $1,270,234.91 (re-issued check #209003 $3,441.06). Approval of payroll direct deposit and checks #60976 through #60987 for $464,150.57, benefit checks #60988 through #60996 and wire payments of $394,999.28 for the period May 16, 2014 through May 31, 2014. Recommendation Approval of claim, payroll and benefit direct deposit, checks and wire payments. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2014 Revenue: Expenditure:2,657,909.69 Fiscal Impact: Claims $1,798,759.84 Claims re-issued check $3,441.06 Payroll Employee checks and direct deposit $464,150.57 Payroll Benefit checks and wire payments $394,999.28 Total Payroll $859,149.85 Attachments Claim ck 05-30-14 Packet Page 6 of 258 Claim cks 06-05-14 Claim cks 06-12-14 Project Numbers 06-12-14 Payroll Summary 06-05-14 Payroll Benefit 06-05-14 Form Review Inbox Reviewed By Date Finance Scott James 06/12/2014 12:53 PM City Clerk Scott Passey 06/12/2014 04:08 PM Mayor Dave Earling 06/12/2014 04:12 PM Finalize for Agenda Scott Passey 06/12/2014 04:14 PM Form Started By: Nori Jacobson Started On: 06/12/2014 09:28 AM Final Approval Date: 06/12/2014 Packet Page 7 of 258 05/30/2014 Voucher List City of Edmonds 1 9:13:00AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208879 5/30/2014 074886 B BRADFORD KOGUT LAW INC 14-2-02974-6 FRITZ ABATEMENT ORDER Fritz abatement order - materials 001.000.62.524.10.41.00 652.30 Total :652.30 Bank total :652.301 Vouchers for bank code :usbank 652.30Total vouchers :Vouchers in this report1 1Page: Packet Page 8 of 258 06/05/2014 Voucher List City of Edmonds 1 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208880 6/5/2014 072627 911 ETC INC 27817 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 001.000.31.518.88.48.00 100.00 Total :100.00 208881 6/5/2014 065052 AARD PEST CONTROL 333738 RODENT CONTROL-PARK MAINT. & SENIOR RODENT CONTROL-PARK MAINT. & SENIOR 001.000.64.576.80.45.00 105.00 9.5% Sales Tax 001.000.64.576.80.45.00 9.98 Total :114.98 208882 6/5/2014 061029 ABSOLUTE GRAPHIX 614109 SPRING PLAYOFF SHIRTS SPRING PLAYOFF SHIRTS 001.000.64.575.52.31.00 198.11 9.5% Sales Tax 001.000.64.575.52.31.00 18.82 Total :216.93 208883 6/5/2014 072189 ACCESS 25042954 SHREDDING SERVICES/CABINETS Doc Shred Serv City Clerk 2 p/u 001.000.25.514.30.41.00 115.00 Doc Shred Servi Finance2 p/u 001.000.31.514.23.41.00 50.00 Total :165.00 208884 6/5/2014 065737 ADI MW8B9401 Yost Pool - Supplies Yost Pool - Supplies 001.000.66.518.30.31.00 16.99 9.5% Sales Tax 001.000.66.518.30.31.00 1.61 Yost Pool - SuppliesMW8B9402 Yost Pool - Supplies 001.000.66.518.30.31.00 50.97 Freight 1Page: Packet Page 9 of 258 06/05/2014 Voucher List City of Edmonds 2 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208884 6/5/2014 (Continued)065737 ADI 001.000.66.518.30.31.00 14.67 9.5% Sales Tax 001.000.66.518.30.31.00 6.24 Total :90.48 208885 6/5/2014 074695 AMERICAN MESSAGING WA-101046 Water Watch Pager Water Watch Pager 421.000.74.534.80.42.00 4.44 Total :4.44 208886 6/5/2014 069751 ARAMARK UNIFORM SERVICES 1987443486 UNIFORM SERVICE UNIFORM SERVICE 001.000.64.576.80.24.00 34.47 9.5% Sales Tax 001.000.64.576.80.24.00 3.27 Total :37.74 208887 6/5/2014 061659 BAILEY'S TRADITIONAL TAEKWON BAILEY 18324 TAEKWON-DO 18324 TAEKWON-DO 18324 001.000.64.575.54.41.00 296.00 Total :296.00 208888 6/5/2014 002100 BARNARD, EARL 53 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 617.000.51.522.20.23.00 2,599.98 Total :2,599.98 208889 6/5/2014 074889 BAUTISTA, EMMANEL BAUTISTA 052714 REFUND UNUSED MONITOR TIME REFUND UNUSED MONITOR TIME 001.000.239.200 11.25 Total :11.25 208890 6/5/2014 074307 BLUE STAR GAS 0771627-IN Fleet Auto Propane Inventory - 450 Gal Fleet Auto Propane Inventory - 450 Gal 511.000.77.548.68.34.12 949.90 2Page: Packet Page 10 of 258 06/05/2014 Voucher List City of Edmonds 3 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :949.902088906/5/2014 074307 074307 BLUE STAR GAS 208891 6/5/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 69053 INV#69053 - EDMONDS PD - ANDERSON METAL NAME TAG - ANDERSON 001.000.41.521.10.24.00 10.95 9.5% Sales Tax 001.000.41.521.10.24.00 1.04 Total :11.99 208892 6/5/2014 065739 BOBBY WOLFORD TRUCKING &061193 Storm - Concrete Dump Fees Storm - Concrete Dump Fees 422.000.72.531.10.49.00 640.00 Total :640.00 208893 6/5/2014 074849 BOMAR, RICK 051314 TRAVEL TRAVEL MARYSVILLE PROB 001.000.23.523.30.43.00 14.38 Total :14.38 208894 6/5/2014 074229 BONNIE AUBUCHON AUBUCHON 18564 SILVERSMITHING 18564 SILVERSMITHING 18564 001.000.64.571.22.41.00 112.20 Total :112.20 208895 6/5/2014 069295 BROWN, CANDY BROWN 53014 BIRD NATURALIST CLASSROOM VISITS-MAY BIRD NATURALIST CLASSROOM VISITS-MAY 001.000.64.571.23.41.00 93.80 Total :93.80 208896 6/5/2014 018495 CALPORTLAND COMPANY 92106910 Street - Cement Street - Cement 111.000.68.542.61.31.00 395.50 9.5% Sales Tax 111.000.68.542.61.31.00 37.57 Total :433.07 208897 6/5/2014 073029 CANON FINANCIAL SERVICES 13818978 CANON COPIER CHARGES 3Page: Packet Page 11 of 258 06/05/2014 Voucher List City of Edmonds 4 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208897 6/5/2014 (Continued)073029 CANON FINANCIAL SERVICES Canon copier charges C5051 001.000.61.557.20.45.00 83.35 Canon copier charges C5051 001.000.22.518.10.45.00 83.35 Canon copier charges C5051 001.000.21.513.10.45.00 83.29 9.5% Sales Tax 001.000.61.557.20.45.00 7.92 9.5% Sales Tax 001.000.22.518.10.45.00 7.92 9.5% Sales Tax 001.000.21.513.10.45.00 7.91 Total :273.74 208898 6/5/2014 071816 CARLSON, JESSICA CARLSON 18419 ADVENTURES IN DRAWING 18419 ADVENTURES IN DRAWING 18419 001.000.64.571.22.41.00 318.00 Total :318.00 208899 6/5/2014 074319 CLASSICAL KING FM 98.1 in-114053309 PROMOTIONAL RADIO AD KING FM Promotional radio ad on King FM 98.1 001.000.61.558.70.44.00 345.00 Total :345.00 208900 6/5/2014 004095 COASTWIDE LABS W2667495 DISP TT JUMBO TWON RL SMOKE DISP TT JUMBO TWON RL SMOKE 001.000.64.576.80.31.00 255.40 9.5% Sales Tax 001.000.64.576.80.31.00 24.26 Total :279.66 208901 6/5/2014 073387 COLELLA, CAROL COLELLA 52914 VOLLEYBALL GYM ATTENDANT 17.5 HRS. VOLLEYBALL GYM ATTENDANT 17.5 HRS. 001.000.64.575.52.41.00 175.00 4Page: Packet Page 12 of 258 06/05/2014 Voucher List City of Edmonds 5 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :175.002089016/5/2014 073387 073387 COLELLA, CAROL 208902 6/5/2014 070323 COMCAST 8498 31 030 0721433 CEMETERY BUNDLED SERVICE CEMETERY BUNDLED SERVICE 130.000.64.536.20.42.00 119.95 Total :119.95 208903 6/5/2014 068815 CORRECT EQUIPMENT 29691 Sewer LS - Wet Well, Parts Sewer LS - Wet Well, Parts 423.000.75.535.80.31.00 1,726.49 9.5% Sales Tax 423.000.75.535.80.31.00 164.02 Total :1,890.51 208904 6/5/2014 065683 CORRY'S FINE DRY CLEANING MAY 2014 DRY CLEANING APR/MAY - EDMONDS PD CLEANING./LAUNDRY APR/MAY 2014 001.000.41.521.22.24.00 845.32 Total :845.32 208905 6/5/2014 074885 DAVID SMITH 4-35950 #664028 UTILITY REFUND #664028 Utility refund - seller 411.000.233.000 172.97 Total :172.97 208906 6/5/2014 061570 DAY WIRELESS SYSTEMS - 03 361997 INV#361997 - EDMONDS PD CALIBRATE GHD-03836 001.000.41.521.22.48.00 70.00 CALIBRATE GHD-03890 001.000.41.521.22.48.00 70.00 CALIBRATE GHD-12654 001.000.41.521.22.48.00 70.00 CALIBRATE GHD-14955 001.000.41.521.22.48.00 70.00 CALIBRATE GHD-14984 001.000.41.521.22.48.00 70.00 CALIBRATE GHS-08722 5Page: Packet Page 13 of 258 06/05/2014 Voucher List City of Edmonds 6 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208906 6/5/2014 (Continued)061570 DAY WIRELESS SYSTEMS - 03 001.000.41.521.22.48.00 70.00 CALIBRATE GHS-08723 001.000.41.521.22.48.00 70.00 FUEL SURCHARGE 001.000.41.521.22.48.00 10.00 9.5% Sales Tax 001.000.41.521.22.48.00 53.94 CALIBRATE GHD-12646 001.000.41.521.22.48.00 70.00 Total :623.94 208907 6/5/2014 073251 DEARN-TARPLEY, SUSAN TARPLEY 52514 MILEAGE REIMBURSEMENT MILEAGE REIMBURSEMENT 001.000.64.571.23.43.00 82.88 Total :82.88 208908 6/5/2014 069479 DEPARTMENT OF COMMERCE PWTF-111218 LOAN #PP09-951-014 Pr Pmt CTED 2009 Water Comprehensive 421.000.74.591.34.78.00 20,000.00 LOAN #PW-04-691-031PWTF-156596 Pr Pmt CTED 5 Corner Pump Station Proj 421.000.74.591.34.78.65 25,838.97 Int Pmt CTED 5 Corner Pump Station Proj 421.000.74.592.34.83.65 1,421.15 LOAN #PW-05-691-015PWTF-176402 Pr Pmt CTED 2005 Sewer Lift Station 423.000.75.591.35.78.66 72,295.21 Int Pmt CTED 2005 Sewer Lift Station 423.000.75.592.35.83.66 4,337.71 LOAN #PW-02-691-019PWTF-81726 Pr & Int Pmt CTED 2002 Sanitary Sewer 423.000.75.591.35.78.61 36,450.00 Pr & Int Pmt CTED 2002 Sanitary Sewer 423.000.75.592.35.83.61 1,640.25 Pr & Int Pmt CTED 2002 Sanitary Sewer 6Page: Packet Page 14 of 258 06/05/2014 Voucher List City of Edmonds 7 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208908 6/5/2014 (Continued)069479 DEPARTMENT OF COMMERCE 423.100.76.591.39.78.61 34,875.00 Pr & Int Pmt CTED 2002 Sanitary Sewer 423.100.76.592.39.83.61 1,569.38 LOAN #PW-02-691-PRE-123PWTF-87623 Pr Pmt CTED 220th St SW Improvements 112.506.68.591.95.78.62 18,143.27 Int Pmt CTED 220th St SW Improvements 112.506.68.592.95.83.62 816.45 LOAN #PW-04-691-029PWTF-87655 Pr Pmt CTED 220th St SW Improvements 112.506.68.591.95.78.63 21,176.47 Int Pmt CTED 220th St SW Improvements 112.506.68.592.95.83.63 1,164.71 LOAN #PW-04-691-030PWTF-89347 Pr Pmt CTED Stormwater Outfall Imp Proj 422.000.72.591.31.78.64 32,062.50 Int Pmt CTED Stormwater Outfall Imp Proj 422.000.72.592.31.83.64 1,763.44 LOAN #PW-06-692-012PWTF-97977 Pr Pmt CTED 100th Ave W Stabilization 112.200.68.591.95.78.67 32,881.58 Int Pmt CTED 100th Ave W Stabilization 112.200.68.592.95.83.67 2,137.30 Total :308,573.39 208909 6/5/2014 064531 DINES, JEANNIE 14-3453 MINUTE TAKING Council Minutes 5/27 001.000.25.514.30.41.00 353.10 Total :353.10 208910 6/5/2014 068591 DOUBLEDAY, MICHAEL 05312014 STATE LOBBYIST MAY 2014 State lobbyist for May 2014 001.000.61.557.20.41.00 2,600.00 Total :2,600.00 7Page: Packet Page 15 of 258 06/05/2014 Voucher List City of Edmonds 8 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208911 6/5/2014 074302 EDMONDS HARDWARE & PAINT LLC 000196 BAR GRAB 16" BAR GRAB 16" 001.000.64.576.80.31.00 15.99 9.5% Sales Tax 001.000.64.576.80.31.00 1.52 Total :17.51 208912 6/5/2014 008410 EDMONDS PRINTING CO R24517 Sewer - Maint Reports Printing (500) Sewer - Maint Reports Printing (500) 423.000.75.535.80.31.00 120.00 9.5% Sales Tax 423.000.75.535.80.31.00 11.40 Total :131.40 208913 6/5/2014 038500 EDMONDS SENIOR CENTER 2014-06-01 06/14 RECREATION SERVICES CONTRACT FEE 06/14 Recreation Services Contract Fee 001.000.39.555.00.41.00 5,000.00 Total :5,000.00 208914 6/5/2014 068803 EJ USA INC 3711370 Sewer - Non Inventory - Lids Sewer - Non Inventory - Lids 423.000.75.535.80.31.00 589.50 Sewer Inventory - W-MHCI-25.25-010 423.000.75.535.80.34.00 1,643.88 W-MHCI-25.25-020 423.000.75.535.80.34.00 1,643.88 9.5% Sales Tax 423.000.75.535.80.31.00 56.00 9.5% Sales Tax 423.000.75.535.80.34.00 312.34 Total :4,245.60 208915 6/5/2014 047407 EMPLOYMENT SECURITY DEPT 312 000 093 000 ES REF # 94513310 7 Q1-2014 Unemployment Insurance 001.000.39.517.78.23.00 857.13 Q1-2014 Unemployment Insurance 8Page: Packet Page 16 of 258 06/05/2014 Voucher List City of Edmonds 9 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208915 6/5/2014 (Continued)047407 EMPLOYMENT SECURITY DEPT 423.000.76.535.80.23.00 8,753.30 Total :9,610.43 208916 6/5/2014 008975 ENTENMANN ROVIN CO 0099406-IN INV#0099406-IN ACCT#0011847 - EDMONDS PD REFINISH 2 OFFICER BADGES 001.000.41.521.22.24.00 60.00 REFINISH 1 SERGEANT BADGE 001.000.41.521.22.24.00 30.00 PACKAGING MATERIAL 001.000.41.521.22.24.00 4.50 Freight 001.000.41.521.22.24.00 15.00 Total :109.50 208917 6/5/2014 009350 EVERETT DAILY HERALD EDH561061 Advertisting- Public Hearing Notice- Advertisting- Public Hearing Notice- 001.000.22.518.10.44.00 43.00 Total :43.00 208918 6/5/2014 066378 FASTENAL COMPANY WAMOU32131 Water - Supplies Water - Supplies 421.000.74.534.80.31.00 42.82 9.5% Sales Tax 421.000.74.534.80.31.00 4.07 HARDWARE SUPPLIESWAMOU32194 HARDWARE SUPPLIES 001.000.64.576.80.31.00 79.87 9.5% Sales Tax 001.000.64.576.80.31.00 7.59 Water - SuppliesWAMOU32195 Water - Supplies 421.000.74.534.80.31.00 155.56 9.5% Sales Tax 421.000.74.534.80.31.00 14.78 HARDWARE SUPPLIESWAMOU32236 9Page: Packet Page 17 of 258 06/05/2014 Voucher List City of Edmonds 10 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208918 6/5/2014 (Continued)066378 FASTENAL COMPANY HARDWARE SUPPLIES 001.000.64.576.80.31.00 44.30 9.5% Sales Tax 001.000.64.576.80.31.00 4.21 Sewer - PartsWAMOU32248 Sewer - Parts 423.000.75.535.80.31.00 186.40 9.5% Sales Tax 423.000.75.535.80.31.00 17.71 Water - SuppliesWAMOU32249 Water - Supplies 421.000.74.534.80.31.00 54.05 9.5% Sales Tax 421.000.74.534.80.31.00 5.13 Total :616.49 208919 6/5/2014 071026 FASTSIGNS OF LYNNWOOD 443 14089 FLOWER BASKET TAGS FLOWER BASKET TAGS 127.000.64.575.50.31.00 284.50 9.5% Sales Tax 127.000.64.575.50.31.00 27.04 CORNER PARK TAGS443 14120 CORNER PARK TAGS 127.000.64.575.50.31.00 11.00 9.5% Sales Tax 127.000.64.575.50.31.00 1.05 Total :323.59 208920 6/5/2014 009895 FELDMAN, JAMES A 052914 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 20,000.00 Total :20,000.00 208921 6/5/2014 070855 FLEX PLAN SERVICES INC 239173 May Monthly participation fee May Monthly participation fee 10Page: Packet Page 18 of 258 06/05/2014 Voucher List City of Edmonds 11 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208921 6/5/2014 (Continued)070855 FLEX PLAN SERVICES INC 001.000.22.518.10.41.00 75.00 Total :75.00 208922 6/5/2014 074896 FRAHM COMM 0514-358 SCOPING WORK COMMUNICATIONS Scoping work for communications RFQ 001.000.61.558.70.41.00 1,200.00 Total :1,200.00 208923 6/5/2014 011900 FRONTIER 425-745-5055 MEADOWDALE PRESCHOOL MEADOWDALE PRESCHOOL 001.000.64.575.56.42.00 84.02 Total :84.02 208924 6/5/2014 012190 GORSUCH, BRUCE GORSUCH 18125 GENEALOGY 18125 GENEALOGY 18125 001.000.64.571.22.41.00 74.00 Total :74.00 208925 6/5/2014 012199 GRAINGER 9393725503 Storm - Hip Boots Storm - Hip Boots 422.000.72.531.40.31.00 89.43 9.5% Sales Tax 422.000.72.531.40.31.00 8.49 Roadway - Work Gloves9440387042 Roadway - Work Gloves 111.000.68.542.31.31.00 231.24 9.5% Sales Tax 111.000.68.542.31.31.00 21.98 Cemetery - Message Board9447661746 Cemetery - Message Board 130.000.64.536.50.31.00 265.44 9.5% Sales Tax 130.000.64.536.50.31.00 25.21 OTG GOGGLES, BAG9448813700 OTG GOGGLES, BAG 11Page: Packet Page 19 of 258 06/05/2014 Voucher List City of Edmonds 12 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208925 6/5/2014 (Continued)012199 GRAINGER 001.000.64.576.80.31.00 68.88 9.5% Sales Tax 001.000.64.576.80.31.00 6.54 Total :717.21 208926 6/5/2014 071446 GREAT FLOORS COMMERCIAL SALES 561071 FAC Fitness Room Floor Install FAC Fitness Room Floor Install 001.000.66.518.30.31.00 5,737.46 9.5% Sales Tax 001.000.66.518.30.31.00 545.06 Total :6,282.52 208927 6/5/2014 074892 HAINES POINT HOMEOWNERS ASSOC E9GA.HPH E9GA.HAINES POINT HOMEOWNERS - SPRINKLER E9GA.Haines Point Homeowners - 423.000.75.594.35.41.30 319.74 Total :319.74 208928 6/5/2014 012900 HARRIS FORD INC 143662 Unit 24 - Housing Unit 24 - Housing 511.000.77.548.68.31.10 42.10 9.5% Sales Tax 511.000.77.548.68.31.10 4.00 Unit 776 - Instrument Cluster143960 Unit 776 - Instrument Cluster 511.000.77.548.68.31.10 384.20 9.5% Sales Tax 511.000.77.548.68.31.10 36.50 Unit 449 - Warning Jewels144032 Unit 449 - Warning Jewels 511.000.77.548.68.31.10 78.24 9.5% Sales Tax 511.000.77.548.68.31.10 7.43 Unit 35 - Cup holder and Switch144466 Unit 35 - Cup holder and Switch 511.000.77.548.68.31.10 105.00 12Page: Packet Page 20 of 258 06/05/2014 Voucher List City of Edmonds 13 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208928 6/5/2014 (Continued)012900 HARRIS FORD INC 9.5% Sales Tax 511.000.77.548.68.31.10 9.98 Fleet - Oil Drain Plug144825 Fleet - Oil Drain Plug 511.000.77.548.68.31.10 31.84 9.5% Sales Tax 511.000.77.548.68.31.10 3.02 Unit 135 - Wheel Cover144846 Unit 135 - Wheel Cover 511.000.77.548.68.31.10 39.44 9.5% Sales Tax 511.000.77.548.68.31.10 3.75 Unit 49 - Floor Cover Kit145040 Unit 49 - Floor Cover Kit 511.000.77.548.68.31.10 64.00 9.5% Sales Tax 511.000.77.548.68.31.10 6.08 Unit EQ94PO - Floor Mat145260 Unit EQ94PO - Floor Mat 511.100.77.594.48.64.00 83.13 9.5% Sales Tax 511.100.77.594.48.64.00 7.90 Unit 93 - Switch Assembly145600 Unit 93 - Switch Assembly 511.000.77.548.68.31.10 12.54 9.5% Sales Tax 511.000.77.548.68.31.10 1.19 Unit 46 - Wheel O nuts145834 Unit 46 - Wheel O nuts 511.000.77.548.68.31.10 5.92 9.5% Sales Tax 511.000.77.548.68.31.10 0.56 Unit 46 - Wheel O Nuts145838 Unit 46 - Wheel O Nuts 13Page: Packet Page 21 of 258 06/05/2014 Voucher List City of Edmonds 14 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208928 6/5/2014 (Continued)012900 HARRIS FORD INC 511.000.77.548.68.31.10 5.92 9.5% Sales Tax 511.000.77.548.68.31.10 0.56 Total :933.30 208929 6/5/2014 010900 HD FOWLER CO INC I3595210 Water - Parts - Joint adapters, Water - Parts - Joint adapters, 421.000.74.534.80.31.00 3,852.85 9.5% Sales Tax 421.000.74.534.80.31.00 366.03 Water Inventory - #570I3597398 Water Inventory - #570 421.000.74.534.80.34.20 247.61 9.5% Sales Tax 421.000.74.534.80.34.20 23.52 Water - Parts - Quick Joint Ball ValvesI3629093 Water - Parts - Quick Joint Ball Valves 421.000.74.534.80.31.00 944.55 9.5% Sales Tax 421.000.74.534.80.31.00 89.74 Sewer LS 8 - 4" Check Valve InstalledI3640148 Sewer LS 8 - 4" Check Valve Installed 423.000.75.535.80.31.00 1,127.43 9.5% Sales Tax 423.000.75.535.80.31.00 107.10 Total :6,758.83 208930 6/5/2014 013140 HENDERSON, BRIAN 52 LEOFF 1 Medical Reimbursement LEOFF 1 Medical Reimbursement 009.000.39.517.20.23.00 50.00 Total :50.00 208931 6/5/2014 074746 HIGUCHI, ROD HIGUCHI 18412 UKELELE 18412 UKELELE 18412 001.000.64.571.22.41.00 273.35 14Page: Packet Page 22 of 258 06/05/2014 Voucher List City of Edmonds 15 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :273.352089316/5/2014 074746 074746 HIGUCHI, ROD 208932 6/5/2014 014940 INTERSTATE BATTERY SYSTEMS 739528 Water Sewer - Work Parkas Water Sewer - Work Parkas 421.000.74.534.80.24.00 52.43 Water Sewer - Work Parkas 423.000.75.535.80.24.00 52.42 9.5% Sales Tax 421.000.74.534.80.24.00 4.98 9.5% Sales Tax 423.000.75.535.80.24.00 4.98 Total :114.81 208933 6/5/2014 069851 JACKYE'S ENTERPRISES INC 10042 Fac Maint - Work T Shirts (5) - D Fac Maint - Work T Shirts (5) - D 001.000.66.518.30.24.00 72.50 9.5% Sales Tax 001.000.66.518.30.24.00 6.89 PARKS DEPT. T-SHIRTS10065 PARKS DEPT. T-SHIRTS 001.000.64.576.80.24.00 72.50 9.5% Sales Tax 001.000.64.576.80.24.00 6.89 Total :158.78 208934 6/5/2014 072650 KCDA PURCHASING COOPERATIVE 3800992 INV#3800992 ACCT#100828 - EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.41.521.10.31.00 230.80 HANDLING FEE 001.000.41.521.10.31.00 51.40 9.5% Sales Tax 001.000.41.521.10.31.00 21.93 Total :304.13 208935 6/5/2014 073924 KEARNS, JESSIKA CHRISTINE KEARNS 18426 TAEKWON-DO 18426 TAEKWON-DO 18426 15Page: Packet Page 23 of 258 06/05/2014 Voucher List City of Edmonds 16 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208935 6/5/2014 (Continued)073924 KEARNS, JESSIKA CHRISTINE 001.000.64.571.22.41.00 20.50 TAEKWON-DO 18430KEARNS 18430 TAEKWON-DO 18430 001.000.64.571.22.41.00 286.00 Total :306.50 208936 6/5/2014 071137 KIDZ LOVE SOCCER KIDZLOVESOCCER 17994 KIDZ LOVE SOCCER 17994 KIDZ LOVE SOCCER 17994 001.000.64.575.52.41.00 329.40 KIDZ LOVE SOCCER 17995KIDZLOVESOCCER 17995 KIDZ LOVE SOCCER 17995 001.000.64.575.52.41.00 329.40 KIDZ LOVE SOCCER 17996KIDZLOVESOCCER 17996 KIDZ LOVE SOCCER 17996 001.000.64.575.52.41.00 366.00 KIDZ LOVE SOCCER 17997KIDZLOVESOCCER 17997 KIDZ LOVE SOCCER 17997 001.000.64.575.52.41.00 439.20 KIDZ LOVE SOCCER 17998KIDZLOVESOCCER 17998 KIDZ LOVE SOCCER 17998 001.000.64.575.52.41.00 366.00 Total :1,830.00 208937 6/5/2014 074894 KOSHIN AMERICA 105292 Sewer - Diaphram for Pump Sewer - Diaphram for Pump 423.000.75.535.80.31.00 245.17 Freight 423.000.75.535.80.31.00 23.57 Total :268.74 208938 6/5/2014 068024 KRUCKEBERG BOTANIC GARD FOUND KRUCKEBERG 18435 GARDEN WORKSHOP 18435 GARDEN WORKSHOP 18435 001.000.64.571.22.41.00 91.00 Total :91.00 16Page: Packet Page 24 of 258 06/05/2014 Voucher List City of Edmonds 17 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208939 6/5/2014 074749 LARSON, KELLIE LARSON 18425 ART START 18425 ART START 18425 001.000.64.571.22.41.00 348.00 Total :348.00 208940 6/5/2014 074867 LEONTI, AMANDA LEONTI 52714 VOLLEYBALL GYM MONITOR VOLLEYBALL GYM MONITOR 001.000.64.575.52.41.00 140.00 Total :140.00 208941 6/5/2014 074848 LONG BAY ENTERPRISES INC 2012-202 SAP IMPLEMENTATION CONSULTANT MAY Strategic Action Plan Implementation 001.000.61.558.70.44.00 9,453.75 Total :9,453.75 208942 6/5/2014 018980 LYNNWOOD HONDA 865297 Unit 62 - Motor Unit 62 - Motor 511.000.77.548.68.31.10 191.69 9.5% Sales Tax 511.000.77.548.68.31.10 18.21 Total :209.90 208943 6/5/2014 019582 MANOR HARDWARE 549192-00 Traffic Control - Supplies Traffic Control - Supplies 111.000.68.542.64.31.00 36.82 9.5% Sales Tax 111.000.68.542.64.31.00 3.50 Total :40.32 208944 6/5/2014 069362 MARSHALL, CITA 1320 INTERPRETER FEES INTERPRETER FEES 001.000.23.523.30.41.01 148.32 INTERPRETER FEE1321 INTERPRETER FEES 001.000.23.512.50.41.01 88.32 Total :236.64 17Page: Packet Page 25 of 258 06/05/2014 Voucher List City of Edmonds 18 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208945 6/5/2014 073602 MEDICAL IMAGING NORTHWEST LLP 650676 Pre-Employ medical work for Police Pre-Employ medical work for Police 001.000.22.521.10.41.00 72.00 Total :72.00 208946 6/5/2014 072223 MILLER, DOUG MILLER 52814 BASKETBALL GYM MONITOR 14 HRS. BASKETBALL GYM MONITOR 14 HRS. 001.000.64.575.52.41.00 140.00 Total :140.00 208947 6/5/2014 073918 MINTON, SHARON MINTON 18577 PRENATAL YOGA 18577 PRENATAL YOGA 18577 001.000.64.575.54.41.00 140.88 Total :140.88 208948 6/5/2014 021983 MOTOR TRUCKS INC ME57467 Unit 106 - Speedo plus Core Fee Unit 106 - Speedo plus Core Fee 511.000.77.548.68.31.10 867.34 9.5% Sales Tax 511.000.77.548.68.31.10 82.40 Fleet Shop - IServiceME57790 Fleet Shop - IService 511.000.77.548.68.35.00 492.98 Freight 511.000.77.548.68.35.00 19.41 9.5% Sales Tax 511.000.77.548.68.35.00 48.68 Total :1,510.81 208949 6/5/2014 072833 MVP MAY 2014 MAY 2014 - EDMONDS PD CD OF POLICE AWARDS CEREMONY 001.000.41.521.10.31.00 175.00 9.5% Sales Tax 001.000.41.521.10.31.00 16.63 Total :191.63 18Page: Packet Page 26 of 258 06/05/2014 Voucher List City of Edmonds 19 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208950 6/5/2014 064570 NATIONAL SAFETY INC 0374752-IN Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 93.50 Freight 423.000.75.535.80.31.00 13.56 9.5% Sales Tax 423.000.75.535.80.31.00 10.18 Total :117.24 208951 6/5/2014 074306 NEBCO/NPRIT 3230863 LEOFF 1 Medical Premium LEOFF 1 Medical Premium 617.000.51.522.20.23.00 1,283.53 LEOFF 1 Medical Premium 009.000.39.517.20.23.00 9,503.85 Total :10,787.38 208952 6/5/2014 024302 NELSON PETROLEUM 0521528-IN Fleet Filter Inventory Fleet Filter Inventory 511.000.77.548.68.34.40 43.91 9.5% Sales Tax 511.000.77.548.68.34.40 4.17 Total :48.08 208953 6/5/2014 061013 NORTHWEST CASCADE INC 1-921397 HAINES WHARF PARK HONEY BUCKET HAINES WHARF PARK HONEY BUCKET 001.000.64.576.80.45.00 220.77 WILLOW CREEK FISH HATCHERY HONEY BUCKET1-922164 WILLOW CREEK FISH HATCHERY HONEY BUCKET 001.000.64.576.80.45.00 112.35 YOST POOL HONEY BUCKET1-924197 YOST POOL HONEY BUCKET 001.000.64.576.80.45.00 310.99 HICKMAN PARK HONEY BUCKET1-926827 HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 591.18 19Page: Packet Page 27 of 258 06/05/2014 Voucher List City of Edmonds 20 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,235.292089536/5/2014 061013 061013 NORTHWEST CASCADE INC 208954 6/5/2014 063511 OFFICE MAX INC 056601 PAPER, POST-ITS, PENS, BATTERIES PAPER, POST-ITS, PENS, BATTERIES 001.000.64.571.21.31.00 61.51 9.5% Sales Tax 001.000.64.571.21.31.00 5.84 2 POCKET FOLDERS127117 2 POCKET FOLDERS 001.000.64.571.23.31.00 20.57 PAPER, SUPPLIES 001.000.64.576.80.31.00 100.00 9.5% Sales Tax 001.000.64.571.23.31.00 1.95 9.5% Sales Tax 001.000.64.576.80.31.00 9.51 HANGING FOLDERS RETURNED669957 Hanging folders returned - paid for on 001.000.23.523.30.31.00 -23.49 9.5% Sales Tax 001.000.23.523.30.31.00 -2.23 SUPPLIES914020 SUPPLIES 001.000.23.512.50.31.00 1,043.09 HANGING FOLDER RETURNED936182 Hanging folders returned - paid on 001.000.23.512.50.31.00 -46.98 9.5% Sales Tax 001.000.23.512.50.31.00 -4.46 SUPPLIES937937 SUPPLIES 001.000.23.512.50.31.00 166.43 SUPPLIES970824 SUPPLIES 001.000.23.512.50.31.00 177.93 INV#985114 ACCT#520437 250POL - EDMONDS985114 20Page: Packet Page 28 of 258 06/05/2014 Voucher List City of Edmonds 21 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208954 6/5/2014 (Continued)063511 OFFICE MAX INC DRY ERASE BOARD 001.000.41.521.10.31.00 48.99 9.5% Sales Tax 001.000.41.521.10.31.00 4.65 INV#985254 ACCT#520437 250POL - EDMONDS985254 CUBICLE BULLETIN BOARD 001.000.41.521.10.31.00 25.82 9.5% Sales Tax 001.000.41.521.10.31.00 2.45 Total :1,591.58 208955 6/5/2014 068709 OFFICETEAM 40518166 Temp. Employee- Terry Crosson Temp. Employee- Terry Crosson 001.000.22.518.10.41.00 375.00 Total :375.00 208956 6/5/2014 068282 OLYMPIC FLY FISHERS OLY FLY FISH 18365 INTRO TO FLY FISHING 18365 INTRO TO FLY FISHING 18365 001.000.64.571.22.41.00 121.00 Total :121.00 208957 6/5/2014 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION 23700 104TH AVE HICKMAN PARK IRRIGATION 23700 104TH AVE 001.000.64.576.80.47.00 92.91 HICKMAN PARK FACILITIES 23700 104TH AVE0060860 HICKMAN PARK FACILITIES 23700 104TH AVE 001.000.64.576.80.47.00 89.35 Total :182.26 208958 6/5/2014 063750 ORCA PACIFIC INC 9319 YOST POOL SUPPLIES YOST POOL SUPPLIES 001.000.64.576.80.31.00 1,866.91 9.5% Sales Tax 001.000.64.576.80.31.00 177.36 Total :2,044.27 21Page: Packet Page 29 of 258 06/05/2014 Voucher List City of Edmonds 22 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208959 6/5/2014 026560 PACIFIC AMERICAN COMMERCIAL CO SI-22924 Water Sewer - Replace Jack Hammer Water Sewer - Replace Jack Hammer 421.000.74.534.80.35.00 387.50 Water Sewer - Replace Jack Hammer 423.000.75.535.80.35.00 387.50 9.5% Sales Tax 421.000.74.534.80.35.00 36.82 9.5% Sales Tax 423.000.75.535.80.35.00 36.81 Water Sewer - Repair JackhammerVI-016377 Water Sewer - Repair Jackhammer 421.000.74.534.80.48.00 118.43 Water Sewer - Repair Jackhammer 423.000.75.535.80.48.00 118.43 9.5% Sales Tax 421.000.74.534.80.48.00 11.25 9.5% Sales Tax 423.000.75.535.80.48.00 11.25 Total :1,107.99 208960 6/5/2014 072211 PARADIGM PRESS INC 129892/129894 TOURISM AD ALASKA AIR MAG JUNE 2014 Tourism promotion ad Alaska Air/Horizon 120.000.31.575.42.44.00 1,650.00 Total :1,650.00 208961 6/5/2014 027165 PARKER PAINT MFG. CO.INC.1870-2 PAINT AND ROLLERS PAINT AND ROLLERS 001.000.64.576.80.31.00 80.14 9.5% Sales Tax 001.000.64.576.80.31.00 7.61 Total :87.75 208962 6/5/2014 073070 PERRINE, JULIE PERRINE 18407 CLAY EXPLORATION 18407 CLAY EXPLORATION 18407 001.000.64.571.22.41.00 155.00 22Page: Packet Page 30 of 258 06/05/2014 Voucher List City of Edmonds 23 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :155.002089626/5/2014 073070 073070 PERRINE, JULIE 208963 6/5/2014 069322 PETERSEN BROTHERS INC 101148891089 Traffic Control - Guardrail Repair - Traffic Control - Guardrail Repair - 111.000.68.542.64.48.00 835.35 9.5% Sales Tax 111.000.68.542.64.48.00 79.36 Total :914.71 208964 6/5/2014 070170 PIPE EXPERTS LLC 14-1037 Storm - CCTV 12" Storm & Locates near Storm - CCTV 12" Storm & Locates near 422.000.72.531.40.41.00 1,347.50 9.5% Sales Tax 422.000.72.531.40.41.00 128.01 Total :1,475.51 208965 6/5/2014 028860 PLATT ELECTRIC SUPPLY INC E346356 Fac Maint - Stock Supplies Fac Maint - Stock Supplies 001.000.66.518.30.31.00 160.72 9.5% Sales Tax 001.000.66.518.30.31.00 15.27 Total :175.99 208966 6/5/2014 029117 PORT OF EDMONDS 3870 PORT RIGHT-OF-WAY LEASE FOR CITY PORT RIGHT-OF-WAY LEASE FOR CITY 422.000.72.531.90.51.00 2,513.24 Total :2,513.24 208967 6/5/2014 030780 QUIRING MONUMENTS INC 00000145416 CEMETERY MARKER CEMETERY MARKER 130.000.64.536.50.31.00 100.00 CEMETERY MARKER00000145417 CEMETERY MARKER 130.000.64.536.50.31.00 100.00 CEMETERY MARKER00000145418 CEMETERY MARKER 130.000.64.536.50.31.00 231.00 23Page: Packet Page 31 of 258 06/05/2014 Voucher List City of Edmonds 24 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208967 6/5/2014 (Continued)030780 QUIRING MONUMENTS INC CEMETERY MARKER00000145419 CEMETERY MARKER 130.000.64.536.50.31.00 349.00 CEMETERY MARKER00000145724 CEMETERY MARKER 130.000.64.536.50.31.00 100.00 Total :880.00 208968 6/5/2014 074156 RAZZ CONSTRUCTION INC E9GA.Pmt 13 E9GA.PMT 13 THRU 12/31/13 E9GA.Pmt 13 thru 12/31/13 423.000.75.594.35.65.30 48,766.08 Total :48,766.08 208969 6/5/2014 006841 RICOH USA INC 1047405352 COPIER TONER SHIPPING - EXPEDITED SHIPPI Copier Toner Shipping - Expedited 001.000.67.532.20.49.00 49.28 Total :49.28 208970 6/5/2014 072387 RUSSELL SIGN CO 21184 PS - Building Letters and Supplies PS - Building Letters and Supplies 001.000.66.518.30.31.00 230.00 9.5% Sales Tax 001.000.66.518.30.31.00 21.85 Total :251.85 208971 6/5/2014 072725 SAGACITY CUSTOM PUBLISHING 2014-6392 SEATTLE VISITORS GUIDE TOURISM AD Tourism promotion ad in Seattle 120.000.31.575.42.44.00 1,802.00 Total :1,802.00 208972 6/5/2014 033550 SALMON BAY SAND & GRAVEL 2342763 Roadway - Asphalt Roadway - Asphalt 111.000.68.542.31.31.00 2,094.80 9.5% Sales Tax 111.000.68.542.31.31.00 199.01 24Page: Packet Page 32 of 258 06/05/2014 Voucher List City of Edmonds 25 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,293.812089726/5/2014 033550 033550 SALMON BAY SAND & GRAVEL 208973 6/5/2014 074884 SANDRA ABRAHAMSON 1-39200 #40130810-807-CR4 UTILITY REFUND #40130810-807-CR4 Utility refund - 411.000.233.000 127.57 Total :127.57 208974 6/5/2014 071602 SME SOLUTIONS LLC 164510 Fleet Fuel Island Reprogram Fleet Fuel Island Reprogram 511.000.77.548.68.48.00 578.28 9.5% Sales Tax 511.000.77.548.68.48.00 54.94 Total :633.22 208975 6/5/2014 037375 SNO CO PUD NO 1 2015-5730-3 CEMETERY BUILDING PUD CEMETERY BUILDING PUD 001.000.64.576.80.47.00 197.52 CEMETERY OVERHEAD LIGHTING2016-1027-6 CEMETERY OVERHEAD LIGHTING 001.000.64.576.80.47.00 16.49 SPRINKLER SYSTEM2017-6210-1 SPRINKLER SYSTEM 001.000.64.576.80.47.00 36.10 OLYMPIC BEACH FISHING PIER2021-6153-5 OLYMPIC BEACH FISHING PIER 001.000.64.576.80.47.00 181.66 FIVE CORNERS SPRINKLER2044-6743-5 FIVE CORNERS SPRINKLER SYSTEM 001.000.64.576.80.47.00 73.53 Total :505.30 208976 6/5/2014 067609 SNOHOMISH COUNTY CITIES 6/2/2014 SCC MAY DINNER MEETING SCC May Dinner Meeting 001.000.21.513.10.49.00 35.00 Total :35.00 208977 6/5/2014 037800 SNOHOMISH HEALTH DISTRICT JUNE 3 2014 DEATH CERT REQUEST - EDMONDS PD 25Page: Packet Page 33 of 258 06/05/2014 Voucher List City of Edmonds 26 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208977 6/5/2014 (Continued)037800 SNOHOMISH HEALTH DISTRICT DEATH CERT FOR #14-2323 001.000.41.521.21.41.00 22.00 Total :22.00 208978 6/5/2014 038300 SOUND DISPOSAL CO 103587 WASTE DISPOSAL AND RECYCLING WASTE DISPOSAL AND RECYCLING 001.000.64.576.80.47.00 644.53 Total :644.53 208979 6/5/2014 038410 SOUND SAFETY PRODUCTS 2046612-01 Water - Work Jacket Water - Work Jacket 421.000.74.534.80.24.00 60.50 Freight 421.000.74.534.80.24.00 9.65 9.5% Sales Tax 421.000.74.534.80.24.00 6.66 Water - Work Jeans (5) J Kobylk4234298-01 Water - Work Jeans (5) J Kobylk 421.000.74.534.80.24.00 206.80 9.5% Sales Tax 421.000.74.534.80.24.00 19.65 Total :303.26 208980 6/5/2014 009400 STELLAR INDUSTRIAL SUPPLY INC 3373326 Sewer - Supplies Sewer - Supplies 423.000.75.535.80.31.00 77.76 9.5% Sales Tax 423.000.75.535.80.31.00 7.39 Total :85.15 208981 6/5/2014 040430 STONEWAY ELECTRIC SUPPLY S100895709.001 Fac Maint - Supplies Fac Maint - Supplies 001.000.66.518.30.31.00 34.14 9.5% Sales Tax 001.000.66.518.30.31.00 3.24 26Page: Packet Page 34 of 258 06/05/2014 Voucher List City of Edmonds 27 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :37.382089816/5/2014 040430 040430 STONEWAY ELECTRIC SUPPLY 208982 6/5/2014 072562 STUDIO3MUSIC LLC STUDIO3MUSIC 18474 KINDERMUSIK 18474 KINDERMUSIK 18474 001.000.64.571.22.41.00 60.50 KINDERMUSIK 18475STUDIO3MUSIC 18475 KINDERMUSIK 18475 001.000.64.571.22.41.00 239.25 KINDERMUSIK 18476STUDIO3MUSIC 18476 KINDERMUSIK 18476 001.000.64.571.22.41.00 118.25 Total :418.00 208983 6/5/2014 074797 SUPER CHARGE MARKETING LLC 946 SOCIAL MEDIA SERVICES MAY 2014 Social media services for May 2014 001.000.61.558.70.41.00 400.00 Total :400.00 208984 6/5/2014 074242 SWAN, AMARA SWAN 18406 FUN FACTORY 18406 FUN FACTORY 18406 001.000.64.571.22.41.00 433.94 Total :433.94 208985 6/5/2014 074827 TALLMAN, TYCE TALLMAN, TYCE 52714 SOFTBALL FIELD ATTENDANT 20 HRS. SOFTBALL FIELD ATTENDANT 20 HRS. 001.000.64.575.52.41.00 200.00 Total :200.00 208986 6/5/2014 073970 TALLMAN, TYLER TALLMAN, TYLER 52914 SOFTBALL FIELD ATTENDANT 43 HRS. SOFTBALL FIELD ATTENDANT 43 HRS. 001.000.64.575.52.41.00 430.00 Total :430.00 208987 6/5/2014 040916 TC SPAN AMERICA 67203 Water Sewer - WorkT Shirts Water Sewer - WorkT Shirts 421.000.74.534.80.24.00 50.05 Water Sewer - WorkT Shirts 27Page: Packet Page 35 of 258 06/05/2014 Voucher List City of Edmonds 28 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208987 6/5/2014 (Continued)040916 TC SPAN AMERICA 423.000.75.535.80.24.00 50.05 9.5% Sales Tax 421.000.74.534.80.24.00 4.76 9.5% Sales Tax 423.000.75.535.80.24.00 4.75 GYMNASTICS B-DAY PARTY T-SHIRTS67274 GYMNASTICS B-DAY PARTY T-SHIRTS 001.000.64.575.55.31.00 201.60 9.5% Sales Tax 001.000.64.575.55.31.00 19.16 Total :330.37 208988 6/5/2014 063796 TECHNOLOGY UNLIMITED INC 284548 INV#284548 - EDMONDS PD ANNUAL MAIN AGMT CANON DR7580 001.000.41.521.11.41.00 480.00 9.5% Sales Tax 001.000.41.521.11.41.00 45.60 Total :525.60 208989 6/5/2014 071666 TETRA TECH INC 50798448 E3FC.SERVICES THRU APRIL 2014 E3FC.Services thru April 2014 422.000.72.594.31.41.20 27,674.53 Total :27,674.53 208990 6/5/2014 042260 TRAFFIC SAFETY SUPPLY CO 982956 Hydrant Supplies Hydrant Supplies 421.000.74.534.80.31.00 23.75 Freight 421.000.74.534.80.31.00 7.47 9.5% Sales Tax 421.000.74.534.80.31.00 2.97 Total :34.19 208991 6/5/2014 074890 TYSLAND, SHANON TYSLAND 052914 REFUND ENTRY ERROR REFUND ENTRY ERROR 28Page: Packet Page 36 of 258 06/05/2014 Voucher List City of Edmonds 29 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208991 6/5/2014 (Continued)074890 TYSLAND, SHANON 001.000.239.200 10.00 Total :10.00 208992 6/5/2014 068724 US HEALTHWORKS MED GROUP OF WA 0543335-WA Water - DOT Water - DOT 421.000.74.534.80.41.00 86.00 Total :86.00 208993 6/5/2014 064423 USA BLUE BOOK 343366 Water - Supplies Water - Supplies 421.000.74.534.80.31.00 320.88 Freight 421.000.74.534.80.31.00 37.03 9.5% Sales Tax 421.000.74.534.80.31.00 34.00 Total :391.91 208994 6/5/2014 067865 VERIZON WIRELESS 9725694480 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 165.20 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 56.02 iPad Cell Service Council 001.000.11.511.60.42.00 280.12 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 131.17 iPhone/iPad Cell Service Development 001.000.62.524.10.42.00 95.17 iPhone/iPad Cell Service Planning Dept 001.000.62.558.60.42.00 40.01 iPhone/iPad Cell Service Engineering 001.000.67.532.20.42.00 408.38 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 110.32 iPhone/iPad Cell Service Finance 29Page: Packet Page 37 of 258 06/05/2014 Voucher List City of Edmonds 30 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208994 6/5/2014 (Continued)067865 VERIZON WIRELESS 001.000.31.514.23.42.00 95.17 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 95.17 iPhone/iPad Cell Service IS 001.000.31.518.88.42.00 311.50 iPhone/iPad Cell Service Mayor's Office 001.000.21.513.10.42.00 40.01 iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 55.16 iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 1,029.05 Air cards Police Dept 001.000.41.521.22.42.00 840.29 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 45.91 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 13.12 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 45.91 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 13.12 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 13.11 iPhone/iPad Cell Service PW Street Dept 111.000.68.542.90.42.00 116.02 iPhone/iPad Cell Service PW Fleet 511.000.77.548.68.42.00 55.16 iPhone/iPad Cell Service PW Water/Sewer 421.000.74.534.80.42.00 71.02 iPhone/iPad Cell Service PW Water/Sewer 423.000.75.535.80.42.00 71.01 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 205.21 iPhone/iPad Cell Service Water 30Page: Packet Page 38 of 258 06/05/2014 Voucher List City of Edmonds 31 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208994 6/5/2014 (Continued)067865 VERIZON WIRELESS 421.000.74.534.80.42.00 245.22 iPad Cell Service Storm 422.000.72.531.90.42.00 120.03 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 161.19 C/A 772540262-000019725826037 Lift Station access - testing 001.000.31.518.88.42.00 90.60 Total :5,019.37 208995 6/5/2014 045912 WASPC INV025548 INV 025548 EDMONDS PD - COMPAAN, LAWLESS SPRING CONFERENCE - COMPAAN 001.000.41.521.40.49.00 300.00 SPRING CONFERENCE - LAWLESS 001.000.41.521.40.49.00 300.00 Total :600.00 208996 6/5/2014 064800 WEHOP 468584 FLOWERS FLOWERS 125.000.64.576.80.31.00 221.99 Freight 125.000.64.576.80.31.00 98.00 9.5% Sales Tax 125.000.64.576.80.31.00 30.40 FLOWERS468705 FLOWERS 125.000.64.576.80.31.00 241.00 Freight 125.000.64.576.80.31.00 64.00 9.5% Sales Tax 125.000.64.576.80.31.00 28.98 Total :684.37 208997 6/5/2014 073552 WELCO SALES LLC 6293 INV#6293 - EDMONDS PD DOMESTIC VIOLENCE BROCHURES 31Page: Packet Page 39 of 258 06/05/2014 Voucher List City of Edmonds 32 9:00:54AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 208997 6/5/2014 (Continued)073552 WELCO SALES LLC 001.000.41.521.11.31.00 480.00 9.5% Sales Tax 001.000.41.521.11.31.00 45.60 Total :525.60 208998 6/5/2014 074891 WHITE, DIANA WHITE 053014 REFUND: FACILITY UNAVAILABLE REFUND: FACILITY UNAVAILABLE 001.000.239.200 70.00 Total :70.00 208999 6/5/2014 066753 WON DOOR CORPORATION 188265 City Hall - Fire Door Installation/ City Hall - Fire Door Installation/ 001.000.66.518.30.48.00 295.00 City Hall Fire Door Battery/ Through188266 City Hall Fire Door Battery/ Through 001.000.66.518.30.31.00 98.25 Total :393.25 209000 6/5/2014 070432 ZACHOR & THOMAS PS INC 1029 MAY-14 RETAINER Monthly Retainer 001.000.36.515.33.41.00 13,657.80 Total :13,657.80 Bank total :527,872.63121 Vouchers for bank code :usbank 527,872.63Total vouchers :Vouchers in this report121 32Page: Packet Page 40 of 258 06/12/2014 Voucher List City of Edmonds 1 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209001 6/5/2014 069457 CITY OF EDMONDS BLD20140419 PERMIT FEE - 700 BLDG REMODEL PERMIT FEE - 700 BLDG REMODEL 423.100.76.594.39.65.10 2,946.50 Total :2,946.50 209002 6/6/2014 069525 HONNEN, DAVID J REPAY REIMBURSEMENT FOR OVERPAYMENT David Honnen overpayed $255.68 towards 001.000.41.521.21.11.00 255.68 Total :255.68 209003 6/9/2014 073823 DAVID EVANS & ASSOC INC 342558 E1CA.SERVICES THRU 3/15/14 E1CA.Services thru 3/15/14 112.200.68.595.33.41.00 2,129.05 E1CA.SERVICES THRU 4/14/14343525 E1CA.Services thru 4/14/14 112.200.68.595.33.41.00 1,077.51 E1CA.Services thru 4/14/14 112.200.68.595.20.61.00 234.50 Total :3,441.06 209004 6/12/2014 073417 3M COMPANY SS71057 INV#SS71057 - EDMONDS PD REPAIR PLATE READER 001.000.41.521.22.48.00 125.00 Freight 001.000.41.521.22.48.00 40.00 Total :165.00 209005 6/12/2014 065052 AARD PEST CONTROL 333720 MEADOWDALE CC RODENT CONTROL MEADOWDALE CC RODENT CONTROL 001.000.64.576.80.45.00 75.00 9.5% Sales Tax 001.000.64.576.80.45.00 7.12 Total :82.12 209006 6/12/2014 072189 ACCESS 25043091 INV#25043091 ACCT#61515 - EDMONDS PD 1Page: Packet Page 41 of 258 06/12/2014 Voucher List City of Edmonds 2 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209006 6/12/2014 (Continued)072189 ACCESS SHRED 2 TOTES 5/8/2014 001.000.41.521.40.41.00 80.00 SHREDDING25043266 SHREDDING 001.000.23.523.30.49.00 225.00 Total :305.00 209007 6/12/2014 071177 ADVANTAGE BUILDING SERVICES 14-0266 MONTHLY JANITORIAL MONTHLY JANITORIAL 423.000.76.535.80.41.23 334.00 Total :334.00 209008 6/12/2014 065568 ALLWATER INC 052914069 WATER AND COOLER RENTAL cooler rental and water 423.000.76.535.80.31.00 54.50 Total :54.50 209009 6/12/2014 064335 ANALYTICAL RESOURCES INC yj88 MONTHLY NPDES TESTIN monthly npdes samples 423.000.76.535.80.41.31 165.00 Total :165.00 209010 6/12/2014 069751 ARAMARK UNIFORM SERVICES 1987401934 PUBLIC WORKS OMC LOBBY MATS PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 2Page: Packet Page 42 of 258 06/12/2014 Voucher List City of Edmonds 3 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209010 6/12/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987401935 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987401936 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.84 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.75 FACILITIES DIVISION UNIFORMS1987409070 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 17.45 9.5% Sales Tax 3Page: Packet Page 43 of 258 06/12/2014 Voucher List City of Edmonds 4 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209010 6/12/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 001.000.66.518.30.24.00 1.66 PUBLIC WORKS OMC LOBBY MATS1987413311 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987413312 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 4Page: Packet Page 44 of 258 06/12/2014 Voucher List City of Edmonds 5 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209010 6/12/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987413313 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 FACILITIES DIVISION UNIFORMS1987420537 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 17.45 9.5% Sales Tax 001.000.66.518.30.24.00 1.66 PUBLIC WORKS OMC LOBBY MATS1987424856 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 5Page: Packet Page 45 of 258 06/12/2014 Voucher List City of Edmonds 6 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209010 6/12/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987424857 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987424858 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 5.28 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 9.5% Sales Tax 511.000.77.548.68.24.00 0.50 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 FACILITIES DIVISION UNIFORMS1987431944 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 17.45 9.5% Sales Tax 001.000.66.518.30.24.00 1.66 PUBLIC WORKS OMC LOBBY MATS1987436213 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.09 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 4.16 6Page: Packet Page 46 of 258 06/12/2014 Voucher List City of Edmonds 7 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209010 6/12/2014 (Continued)069751 ARAMARK UNIFORM SERVICES PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 4.16 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 4.15 9.5% Sales Tax 001.000.65.518.20.41.00 0.10 9.5% Sales Tax 111.000.68.542.90.41.00 0.40 9.5% Sales Tax 421.000.74.534.80.41.00 0.40 9.5% Sales Tax 422.000.72.531.90.41.00 0.40 9.5% Sales Tax 423.000.75.535.80.41.00 0.40 9.5% Sales Tax 511.000.77.548.68.41.00 0.38 STREET/STORM DIVISION UNIFORMS1987436214 STREET/STORM DIVISION UNIFORMS 111.000.68.542.90.24.00 5.00 STREET/STORM DIVISION UNIFORMS 422.000.72.531.90.24.00 5.00 9.5% Sales Tax 111.000.68.542.90.24.00 0.48 9.5% Sales Tax 422.000.72.531.90.24.00 0.47 FLEET DIVISION UNIFORMS & MATS1987436215 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 15.62 FLEET DIVISION MATS 511.000.77.548.68.41.00 7.59 7Page: Packet Page 47 of 258 06/12/2014 Voucher List City of Edmonds 8 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209010 6/12/2014 (Continued)069751 ARAMARK UNIFORM SERVICES 9.5% Sales Tax 511.000.77.548.68.24.00 1.48 9.5% Sales Tax 511.000.77.548.68.41.00 0.72 FACILITIES DIVISION UNIFORMS1987443487 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 17.45 9.5% Sales Tax 001.000.66.518.30.24.00 1.66 UNIFORM SERVICE1987454850 UNIFORM SERVICE 001.000.64.576.80.24.00 45.63 9.5% Sales Tax 001.000.64.576.80.24.00 4.33 Total :334.00 209011 6/12/2014 072394 ARVON, VALERIE PLN20140017 Applicant has withdrawn Conditional Use Applicant has withdrawn Conditional Use 001.000.257.620 795.00 Total :795.00 209012 6/12/2014 071124 ASSOCIATED PETROLEUM 0590044-in #2 FUEL #2 Fuel 423.000.76.535.80.32.00 6,067.82 9.5% Sales Tax 423.000.76.535.80.32.00 576.44 Total :6,644.26 209013 6/12/2014 001801 AUTOMATIC WILBERT VAULT CO 32533 JONES ROUGH BOX JONES ROUGH BOX 130.000.64.536.20.34.00 417.00 BENNION ROUGH BOX32609 BENNION ROUGH BOX 130.000.64.536.20.34.00 417.00 RUSSETT URN32842 8Page: Packet Page 48 of 258 06/12/2014 Voucher List City of Edmonds 9 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209013 6/12/2014 (Continued)001801 AUTOMATIC WILBERT VAULT CO RUSSETT URN 130.000.64.536.20.34.00 241.00 Total :1,075.00 209014 6/12/2014 069076 BACKGROUND INVESTIGATIONS INC COE0514 Employee Background Checks Employee Background Checks 001.000.22.518.10.41.00 150.00 Total :150.00 209015 6/12/2014 074898 BILLING, ELISABETH BILLING 060414 REFUND UNUSED MONITOR FEE REFUND UNUSED MONITOR FEE 001.000.239.200 3.75 Total :3.75 209016 6/12/2014 073062 BLUE FLAME BLD20140521 Online application - not in City. Online application - not in City. 001.000.257.620 105.00 Total :105.00 209017 6/12/2014 073760 BLUELINE GROUP LLC 8672 E1GA & E3GA.SERVICES THRU MAY 2014 E1GA.Services thru May 2014 423.000.75.594.35.41.30 3,555.75 E3GA.Services thru May 2014 423.000.75.594.35.41.30 300.00 Total :3,855.75 209018 6/12/2014 002500 BLUMENTHAL UNIFORMS & EQUIP 69039 INV#69039 - EDMONDS PD - SERVICE BARS SERVICE BARS W/WHT ON BLACK 001.000.41.521.22.24.00 650.00 9.5% Sales Tax 001.000.41.521.22.24.00 61.75 Total :711.75 209019 6/12/2014 065341 BRIANS UPHOLSTERY 536358 Unit 31 - Rebuild and Recover Bucket 8.6% Sales Tax 511.000.77.548.68.48.00 31.75 9Page: Packet Page 49 of 258 06/12/2014 Voucher List City of Edmonds 10 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209019 6/12/2014 (Continued)065341 BRIANS UPHOLSTERY Unit 31 - Rebuild and Recover Bucket 511.000.77.548.68.48.00 369.00 Total :400.75 209020 6/12/2014 072005 BROCKMANN, KERRY BROCKMAN 18452 YOGA 18452 YOGA 18452 001.000.64.571.22.41.00 221.85 YOGA 18455BROCKMAN 18455 YOGA 18455 001.000.64.571.22.41.00 154.80 YOGA 18458BROCKMAN 18458 YOGA 18458 001.000.64.571.22.41.00 345.60 YOGA 18461BROCKMAN 18461 YOGA 18461 001.000.64.571.22.41.00 345.60 YOGA 18464BROCKMAN 18464 YOGA 18464 001.000.64.571.22.41.00 540.00 YOGA 18467BROCKMAN 18467 YOGA 18467 001.000.64.571.22.41.00 306.72 PILATES YOGA FUSION 18489BROCKMAN 18489 PILATES YOGA FUSION 18489 001.000.64.571.22.41.00 260.10 Total :2,174.67 209021 6/12/2014 069295 BROWN, CANDY C BROWN 18333 PACIFIC NW BIRDS 18333 PACIFIC NW BIRDS 18333 001.000.64.571.22.41.00 66.00 Total :66.00 209022 6/12/2014 067947 BROWNELLS INC 09986717.01 INV#09986717.01 ACCT#00557761 - EDMONDS MAGAZINE SPRING-EXTENDED 001.000.41.521.40.31.00 4.78 10Page: Packet Page 50 of 258 06/12/2014 Voucher List City of Edmonds 11 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209022 6/12/2014 (Continued)067947 BROWNELLS INC MAGAZINE ASSEMBLY 001.000.41.521.40.31.00 194.34 Total :199.12 209023 6/12/2014 074776 BUCKSHNIS, DIANE 6/6/14 Expense Claim Jan - May 2014 Claim for Expenses Jan - May 2014 Claim for Expenses 001.000.11.511.60.43.00 147.84 Total :147.84 209024 6/12/2014 003001 BUILDERS SAND & GRAVEL 305154 CRUSHED ROCK CRUSHED ROCK 001.000.64.576.80.31.00 316.00 9.5% Sales Tax 001.000.64.576.80.31.00 30.02 PEA GRAVEL305211 PEA GRAVEL 001.000.64.576.80.31.00 402.00 9.5% Sales Tax 001.000.64.576.80.31.00 38.19 CRUSHED ROCK305434 CRUSHED ROCK 001.000.64.576.80.31.00 643.00 9.5% Sales Tax 001.000.64.576.80.31.00 61.09 Total :1,490.30 209025 6/12/2014 074442 CAPITAL ONE 8941 PW - Supplies PW - Supplies 111.000.68.542.90.31.00 13.69 PW - Supplies 422.000.72.531.90.31.00 13.69 PW - Supplies 421.000.74.534.80.31.00 13.69 PW - Supplies 423.000.75.535.80.31.00 13.67 11Page: Packet Page 51 of 258 06/12/2014 Voucher List City of Edmonds 12 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209025 6/12/2014 (Continued)074442 CAPITAL ONE Water Quality - File Cabinet 421.000.74.534.80.31.00 262.68 Total :317.42 209026 6/12/2014 003510 CENTRAL WELDING SUPPLY RN05140999 GYMNASTICS HELIUM TANK RENTAL GYMNASTICS HELIUM TANK RENTAL 001.000.64.575.55.45.00 12.25 9.5% Sales Tax 001.000.64.575.55.45.00 1.16 WELDING SUPPLYRN05141000 welding supplies 423.000.76.535.80.31.11 61.00 9.5% Sales Tax 423.000.76.535.80.31.11 5.80 Total :80.21 209027 6/12/2014 064291 CENTURY LINK 206-Z02-0478 WWTP TELEMETRY CIRCUIT LINE WWTP TELEMETRY CIRCUIT LINE 423.000.76.535.80.42.00 138.73 Total :138.73 209028 6/12/2014 035160 CITY OF SEATTLE 1-218359-279832 WWTP FLOW METER 2203 N 205TH ST / METER WWTP FLOW METER 2203 N 205TH ST / METER 423.000.76.535.80.47.62 15.93 Total :15.93 209029 6/12/2014 004095 COASTWIDE LABS W2670592 WASP AND HORNET KILLER WASP AND HORNET KILLER 001.000.64.576.80.31.00 74.28 9.5% Sales Tax 001.000.64.576.80.31.00 7.06 Total :81.34 209030 6/12/2014 073135 COGENT COMMUNICATIONS INC JUNE-14 C/A CITYOFED00001 Jun-14 Fiber Optics Internet Connection 12Page: Packet Page 52 of 258 06/12/2014 Voucher List City of Edmonds 13 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209030 6/12/2014 (Continued)073135 COGENT COMMUNICATIONS INC 001.000.31.518.87.42.00 406.00 Total :406.00 209031 6/12/2014 073387 COLELLA, CAROL COLELLA 060514 VOLLEYBALL GYM ATTENDANT 3.5 HRS. VOLLEYBALL GYM ATTENDANT 3.5 HRS. 001.000.64.575.52.41.00 35.00 Total :35.00 209032 6/12/2014 072848 COPIERS NW INV1047154 INV#1047154 ACCT#HMH636 - EDMONDS PD IRC5045 LEASE 05/05 TO 06/04/14 001.000.41.521.10.45.00 226.77 9.5% Sales Tax 001.000.41.521.10.45.00 21.54 INV#1047155 ACCT#HMH636 - EDMONDS PDINV1047155 BLACK COPIES 05/05 TO 06/04/14 001.000.41.521.10.45.00 62.78 COLOR COPIES 05/05 TO 06/04/14 001.000.41.521.10.45.00 138.74 9.5% Sales Tax 001.000.41.521.10.45.00 19.14 Total :468.97 209033 6/12/2014 006200 DAILY JOURNAL OF COMMERCE 3288725 E4JA.INVITATION TO BID ADVERTISEMENT E4JA.Invitation to Bid Advertisement 421.000.74.594.34.41.10 372.40 Total :372.40 209034 6/12/2014 047450 DEPT OF INFORMATION SERVICES 2014050061 CUSTOMER ID# D200-0 Scan Services for May 2014 001.000.31.518.88.42.00 940.00 Conference calling Mayor's office - May 001.000.21.513.10.42.00 64.80 Total :1,004.80 209035 6/12/2014 074077 DEVILBISS, KERI DEVILBISS 060314 RANGER UNIFORM PANTS 13Page: Packet Page 53 of 258 06/12/2014 Voucher List City of Edmonds 14 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209035 6/12/2014 (Continued)074077 DEVILBISS, KERI RANGER UNIFORM PANTS 001.000.64.571.23.24.00 60.00 Total :60.00 209036 6/12/2014 064531 DINES, JEANNIE 14-3454 INV#14-3454 - EDMONDS PD TRANSCRIPTION CASE #IA-001 001.000.41.521.10.41.00 23.10 TRANSCRIPTION CASE #14-1343 001.000.41.521.21.41.00 155.10 Total :178.20 209037 6/12/2014 073772 DIRECT MATTERS 53045 PRINTING PARKING POSTCARDS PRINTING PARKING POSTCARDS 001.000.23.512.50.31.00 331.01 PRINTING ORDER OF COMMITMENT53165 PRINTING ORDER OF COMMITMENT 001.000.23.523.30.31.00 363.16 Total :694.17 209038 6/12/2014 007253 DUNN LUMBER 2413985 PORTLAND CEMENT PORTLAND CEMENT 001.000.64.576.80.31.00 79.90 9.5% Sales Tax 001.000.64.576.80.31.00 7.59 LUMBER AND SUPPLIES2522649 LUMBER AND SUPPLIES 001.000.64.576.80.31.00 221.18 9.5% Sales Tax 001.000.64.576.80.31.00 21.02 Total :329.69 209039 6/12/2014 069523 EDMONDS P&R YOUTH SCHOLARSHIP YSF 060514 SHORE SWIM TEAM SHORE SWIM TEAM 122.000.64.571.20.49.00 75.00 HYDE CIRCUS/ACRO 14Page: Packet Page 54 of 258 06/12/2014 Voucher List City of Edmonds 15 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209039 6/12/2014 (Continued)069523 EDMONDS P&R YOUTH SCHOLARSHIP 122.000.64.571.20.49.00 59.00 Total :134.00 209040 6/12/2014 069878 EDMONDS-WESTGATE VET HOSPITAL 197984 INV#197984 CLIENT #5118 - EDMONDS PD EXAM - IMPOUND #8877 001.000.41.521.70.41.00 24.50 DOXYCYCLINE 20 MG - IMP #8877 001.000.41.521.70.41.00 33.23 9.5% Sales Tax 001.000.41.521.70.41.00 3.16 Total :60.89 209041 6/12/2014 008812 ELECTRONIC BUSINESS MACHINES 100262 1 PARKS & REC A6995 PARKS & REC A6995 001.000.64.571.21.45.00 31.62 9.5% Sales Tax 001.000.64.571.21.45.00 3.00 MAINT FOR COPIER100691 MAINT FOR COPIER 001.000.23.523.30.45.00 113.39 PARKS & REC COPIER A7027100702 1 PARKS & REC COPIER A7027 001.000.64.571.21.45.00 119.88 9.5% Sales Tax 001.000.64.571.21.45.00 11.39 METER READING100710 5/30 to 6/30 meter reading 001.000.25.514.30.45.00 173.14 9.5% Sales Tax 001.000.25.514.30.45.00 16.45 COPIER CHARGES C10301008731 Copier charges for C1030 001.000.61.557.20.45.00 7.94 Copier charges for C1030 001.000.22.518.10.45.00 7.94 15Page: Packet Page 55 of 258 06/12/2014 Voucher List City of Edmonds 16 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209041 6/12/2014 (Continued)008812 ELECTRONIC BUSINESS MACHINES Copier charges for C1030 001.000.21.513.10.45.00 7.92 9.5% Sales Tax 001.000.61.557.20.45.00 0.75 9.5% Sales Tax 001.000.22.518.10.45.00 0.75 9.5% Sales Tax 001.000.21.513.10.45.00 0.76 Total :494.93 209042 6/12/2014 008975 ENTENMANN ROVIN CO 0099610-IN INV#0099610-IN ACCT#0011847 - EDMONDS PD ASST CHIEF BADGES 001.000.41.521.10.31.00 243.00 SERGEANT BADGE 001.000.41.521.10.31.00 81.00 CORPORAL BADGE 001.000.41.521.10.31.00 81.00 PACKAGE INSURANCE 001.000.41.521.10.31.00 10.00 PACKAGING MATERIAL FEE 001.000.41.521.10.31.00 4.50 Freight 001.000.41.521.10.31.00 15.00 Total :434.50 209043 6/12/2014 009350 EVERETT DAILY HERALD EDH562381 E4JA.SEPA LEGAL AD E4JA.SEPA Legal Ad 421.000.74.594.34.41.10 49.88 PLN20140009/Jenna Lane TownhousesEDH563596 PLN20140009/Jenna Lane Townhouses 001.000.62.558.60.42.00 73.96 Total :123.84 209044 6/12/2014 009410 EVERETT STEEL INC 53981 2" SCHEDULE 80 PIPE 2" schedule 80 pipe 16Page: Packet Page 56 of 258 06/12/2014 Voucher List City of Edmonds 17 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209044 6/12/2014 (Continued)009410 EVERETT STEEL INC 423.000.76.535.80.48.11 208.63 9.5% Sales Tax 423.000.76.535.80.48.11 19.82 Total :228.45 209045 6/12/2014 066378 FASTENAL COMPANY WAMOU32295 HARDWARE SUPPLIES HARDWARE SUPPLIES 001.000.64.576.80.31.00 67.97 9.5% Sales Tax 001.000.64.576.80.31.00 6.46 HARDWARE SUPPLIESWAMOU32300 HARDWARE SUPPLIES 001.000.64.576.80.31.00 71.41 9.5% Sales Tax 001.000.64.576.80.31.00 6.78 36" STEEL PRY BARWAMOU32322 36" STEEL PRY BAR 001.000.64.576.80.31.00 179.98 Freight 001.000.64.576.80.31.00 38.75 9.5% Sales Tax 001.000.64.576.80.31.00 20.78 INSERT BITWAMOU32325 INSERT BIT 001.000.64.576.80.31.00 6.44 9.5% Sales Tax 001.000.64.576.80.31.00 0.61 HARDWARE SUPPLIESWAMOU32330 9.5% Sales Tax 001.000.64.576.80.31.00 8.09 HARDWARE SUPPLIES 001.000.64.576.80.31.00 85.14 Total :492.41 209046 6/12/2014 071026 FASTSIGNS OF LYNNWOOD 443 14084 QR CODE STICKERS 17Page: Packet Page 57 of 258 06/12/2014 Voucher List City of Edmonds 18 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209046 6/12/2014 (Continued)071026 FASTSIGNS OF LYNNWOOD QR CODE STICKERS 117.200.64.575.50.49.00 38.00 9.5% Sales Tax 117.200.64.575.50.49.00 3.61 PLANT BASKET ADOPTION DECAL443 14154 PLANT BASKET ADOPTION DECAL 127.000.64.575.50.31.00 5.50 9.5% Sales Tax 127.000.64.575.50.31.00 0.53 CORNER PARK TAG443 14172 CORNER PARK TAG 127.000.64.575.50.31.00 5.50 9.5% Sales Tax 127.000.64.575.50.31.00 0.53 Total :53.67 209047 6/12/2014 067004 FINE LINE INDUSTRIAL PRODUCTS 24263-00 METER STATION B LEVEL SENSOR METER STATION B LEVEL SENSOR 423.000.76.535.80.48.00 995.00 Freight 423.000.76.535.80.48.00 21.85 9.5% Sales Tax 423.000.76.535.80.48.00 96.60 Total :1,113.45 209048 6/12/2014 011900 FRONTIER 206-188-0247 TELEMETRY MASTER SUMMARY ACCOUNT TELEMETRY MASTER SUMMARY ACCOUNT 421.000.74.534.80.42.00 246.64 TELEMETRY MASTER SUMMARY ACCOUNT 423.000.75.535.80.42.00 246.64 LIFT STATION #6 VG SPECIAL ACCESS LINES253-003-6887 LIFT STATION #6 VG SPECIAL ACCESS LINES 423.000.75.535.80.42.00 41.67 WWTP AUTO DIALER - 1 VOICE GRADE253-012-9189 WWTP AUTO DIALER - 1 VOICE GRADE 18Page: Packet Page 58 of 258 06/12/2014 Voucher List City of Edmonds 19 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209048 6/12/2014 (Continued)011900 FRONTIER 423.000.76.535.80.42.00 41.08 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL253-017-7256 WWTP TELEMETRY - 8 VOICEGRADE SPECIAL 423.000.76.535.80.42.00 217.18 WWTP AUTO DIALER - 1 BUSINESS LINE425-771-5553 WWTP AUTO DIALER - 1 BUSINESS LINE 423.000.76.535.80.42.00 103.03 LIFT STATION #8 VG SPECIAL ACCESS LINES425-774-1031 LIFT STATION #8 TWO VOICE GRADE SPECIAL 423.000.75.535.80.42.00 46.84 SNO-ISLE LIBRARY ELEVATOR PHONE LINE425-776-1281 SNO-ISLE LIBRARY ELEVATOR PHONE LINE 001.000.66.518.30.42.00 46.37 LIFT STATION #7 VG SPECIAL ACCESS LINE425-776-2742 LIFT STATION #7 V/G SPECIAL ACCESS LINE 423.000.75.535.80.42.00 26.02 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.64.576.80.42.00 57.71 CITY HALL ALARM LINES 121 5TH AVE N425-776-6829 CITY HALL FIRE AND INTRUSION ALARM 001.000.66.518.30.42.00 119.45 LIFT STATION #2 VG SPECIAL ACCESS LINE509-022-0049 LIFT STATION #2 VG SPECIAL ACCESS LINE 423.000.75.535.80.42.00 26.02 Total :1,218.65 209049 6/12/2014 074897 G & S HEATING COOLING & ELEC BLD20140474 On line application - not in City. On line application - not in City. 001.000.257.620 85.00 Total :85.00 209050 6/12/2014 061589 GALLS INC 002009994 INV#002009994 ACCT#3736713 - EDMONDS PD TACTICAL OUTER CARRIER 001.000.41.521.10.24.00 153.00 19Page: Packet Page 59 of 258 06/12/2014 Voucher List City of Edmonds 20 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209050 6/12/2014 (Continued)061589 GALLS INC Freight 001.000.41.521.10.24.00 18.00 Total :171.00 209051 6/12/2014 072515 GOOGLE INC 10266811 C/A #396392 MESSAGE DISCOVERY BILLING Internet Anti-Virus & Spam Maint Fee - 001.000.31.518.88.48.00 411.00 Total :411.00 209052 6/12/2014 012560 HACH COMPANY 8849833 LAB SUPPLIES Lab Supplies 423.000.76.535.80.31.31 276.90 Freight 423.000.76.535.80.31.31 41.37 9.5% Sales Tax 423.000.76.535.80.31.31 30.23 LAB SUPPLIES8851607 lab supplies 423.000.76.535.80.31.31 101.85 9.5% Sales Tax 423.000.76.535.80.31.31 9.68 LAB SUPPLIES8853623 lab supplies 423.000.76.535.80.31.31 128.86 9.5% Sales Tax 423.000.76.535.80.31.31 12.24 Total :601.13 209053 6/12/2014 010900 HD FOWLER CO INC I3629091 Water Inventory #145 W-FLNGBR-01-010 Water Inventory #145 W-FLNGBR-01-010 421.000.74.534.80.34.20 827.46 Water Inventory - #478 W-VALVBR-02--020 421.000.74.534.80.34.20 248.18 Water Supplies - Valves, Ells, Quick 421.000.74.534.80.31.00 2,757.98 20Page: Packet Page 60 of 258 06/12/2014 Voucher List City of Edmonds 21 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209053 6/12/2014 (Continued)010900 HD FOWLER CO INC 9.5% Sales Tax 421.000.74.534.80.34.20 102.19 9.5% Sales Tax 421.000.74.534.80.31.00 262.01 Water - Suppliesw - AdaptersI3641264 Water - Suppliesw - Adapters 421.000.74.534.80.31.00 203.28 9.5% Sales Tax 421.000.74.534.80.31.00 19.31 Total :4,420.41 209054 6/12/2014 074638 HEALY, TERESA HEALY 18319 LITTLE FISHES PRSCHOOL PREP 18319 LITTLE FISHES PRSCHOOL PREP 18319 001.000.64.571.22.41.00 352.80 Total :352.80 209055 6/12/2014 067862 HOME DEPOT CREDIT SERVICES 1074985 TRASH CANS trash cans 423.000.76.535.80.31.00 119.88 9.5% Sales Tax 423.000.76.535.80.31.00 11.39 WOOD FOR FRAMES3043025 WOOD FOR FRAMES 423.000.76.535.80.31.00 88.55 9.5% Sales Tax 423.000.76.535.80.31.00 8.41 ELECTRIC TAPE8090441 Electric tape 423.000.76.535.80.31.00 7.96 9.5% Sales Tax 423.000.76.535.80.31.00 0.76 Total :236.95 209056 6/12/2014 060165 HWA GEOSCIENCES INC 25120 E1GA.SERVICES THRU 5/31/14 E1GA.Services thru 5/31/14 21Page: Packet Page 61 of 258 06/12/2014 Voucher List City of Edmonds 22 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209056 6/12/2014 (Continued)060165 HWA GEOSCIENCES INC 423.000.75.594.35.41.30 6,490.00 Total :6,490.00 209057 6/12/2014 073548 INDOFF INCORPORATED 2460362 OFFICE SUPPLIES office supplies 423.000.76.535.80.31.41 131.85 9.5% Sales Tax 423.000.76.535.80.31.41 12.53 OFFICE SUPPLIES2461768 OFFICE SUPPLIES 423.000.76.535.80.31.41 231.46 9.5% Sales Tax 423.000.76.535.80.31.41 21.99 OFFICE SUPPLIES2462518 office supplies 423.000.76.535.80.31.41 179.18 9.5% Sales Tax 423.000.76.535.80.31.41 17.02 Office Furniture for Shane Hope.2462889 Office Furniture for Shane Hope. 001.000.62.524.10.35.00 2,367.48 9.5% Sales Tax 001.000.62.524.10.35.00 224.93 Office supplies2465094 Office supplies 001.000.22.518.10.31.00 152.89 9.5% Sales Tax 001.000.22.518.10.31.00 14.53 2 guest chairs.2465095 2 guest chairs. 001.000.62.524.10.35.00 410.62 9.5% Sales Tax 001.000.62.524.10.35.00 39.01 Total :3,803.49 22Page: Packet Page 62 of 258 06/12/2014 Voucher List City of Edmonds 23 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209058 6/12/2014 015270 JCI JONES CHEMICALS INC 620249 HYPOCHLORITE Hypochlorite 423.000.76.535.80.31.53 2,880.19 Total :2,880.19 209059 6/12/2014 069842 K & W ENTERPRISES INC 5945 INV#5945 - EDMONDS PD DBL MAGAZINE POUCH W/SNAPS 001.000.41.521.26.31.00 29.99 Freight 001.000.41.521.26.31.00 3.04 Sales Tax 001.000.41.521.26.31.00 2.85 Total :35.88 209060 6/12/2014 074240 KNIGHT, KAREN KNIGHT 18405 FUN FACTORY 18405 FUN FACTORY 18405 001.000.64.571.22.41.00 399.49 Total :399.49 209061 6/12/2014 068024 KRUCKEBERG BOTANIC GARD FOUND KBGF 18434 KRUCKEBERG GARDEN WKSHP KRUCKEBERG GARDEN WKSHP 001.000.64.571.22.41.00 39.00 Total :39.00 209062 6/12/2014 016850 KUKER RANKEN INC INV-001537 INV#INV-001537 ACCT#1005003 - EDMONDS PD FLORESCENT ORANGE MARKING PAINT 001.000.41.521.22.31.00 49.00 9.5% Sales Tax 001.000.41.521.22.31.00 4.66 Total :53.66 209063 6/12/2014 017050 KWICK'N KLEEN CAR WASH 06022014-01 INV#06022014-01 - EDMONDS PD 26 CAR WASHES $5.03 (INC TX) 5/14 001.000.41.521.22.48.00 130.78 Total :130.78 209064 6/12/2014 017135 LANDAU ASSOCIATES INC 33189 E3FH.SERVICES THRU 5/3/14 23Page: Packet Page 63 of 258 06/12/2014 Voucher List City of Edmonds 24 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209064 6/12/2014 (Continued)017135 LANDAU ASSOCIATES INC E3FH.Services thru 5/3/14 422.000.72.594.31.41.20 4,147.04 Total :4,147.04 209065 6/12/2014 074417 LAW OFFICE OF CHRISTIAN SMITH 110 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 200.00 Total :200.00 209066 6/12/2014 073874 LIFE LINE SCREENING LIFE LINE 060414 REFUND DAMAGE DEPOSIT LIFE LINE REFUND DAMAGE DEPOSIT LIFE LINE 001.000.239.200 200.00 Total :200.00 209067 6/12/2014 073603 LIGHTHOUSE LAW GROUP PLLC JUN-2014 06-14 LEGALS FEES 06-14 Legal fees 001.000.36.515.31.41.00 32,000.00 Total :32,000.00 209068 6/12/2014 073870 M & M COMFORT SYSTEMS BLD20140428 Contractor withdrew permit. Contractor withdrew permit. 001.000.257.620 105.00 Total :105.00 209069 6/12/2014 066191 MACLEOD RECKORD 6872 E1DA.SERVICES THRU 4/30/14 E1DA.Services thru 4/30/14 112.200.68.595.33.41.00 981.14 Total :981.14 209070 6/12/2014 068670 MARSHBANK CONSTRUCTION INC E1AA.Pmt 1 E1AA.PMT 1 THRU 5/31/14 E1AA.Pmt 1 thru 5/31/14 112.200.68.595.33.65.00 137,097.26 Total :137,097.26 209071 6/12/2014 074099 MARTIN, GARY MARTIN 060514 YOGA INSTRUCTOR 1.5 HRS YOGA INSTRUCTOR 1.5 HRS 24Page: Packet Page 64 of 258 06/12/2014 Voucher List City of Edmonds 25 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209071 6/12/2014 (Continued)074099 MARTIN, GARY 001.000.64.575.54.41.00 76.68 Total :76.68 209072 6/12/2014 020495 MIDWAY PLYWOOD INC C 63771 Fac Maint Shop Supplies Fac Maint Shop Supplies 001.000.66.518.30.31.00 43.80 9.5% Sales Tax 001.000.66.518.30.31.00 4.16 Total :47.96 209073 6/12/2014 072223 MILLER, DOUG MILLER 060414 BASKETBALL GYM MONITOR 3.5 HRS. BASKETBALL GYM MONITOR 3.5 HRS. 001.000.64.575.52.41.00 35.00 Total :35.00 209074 6/12/2014 020900 MILLERS EQUIP & RENT ALL INC 189932 PROPANE propane 423.000.76.535.80.31.00 28.51 9.5% Sales Tax 423.000.76.535.80.31.00 2.71 CHAINSAW, HYDRAULIC POWER UNIT189997 CHAINSAW, HYDRAULIC POWER UNIT 001.000.64.576.80.45.00 456.50 9.5% Sales Tax 001.000.64.576.80.45.00 43.37 Total :531.09 209075 6/12/2014 074899 MONROY, MARIA MONROY 060414 MONROY CANCELLED RENTAL MONROY CANCELLED RENTAL 001.000.239.200 90.00 Total :90.00 209076 6/12/2014 072746 MURRAY SMITH & ASSOCIATES 11-1264-7 E4JA.WATER MODELING SERVICES THRU 4/30/1 E4JA.Water Modeling Services thru 421.000.74.594.34.41.10 4,566.00 E1GA.SERVICES THRU 4/30/1413-1427-11 25Page: Packet Page 65 of 258 06/12/2014 Voucher List City of Edmonds 26 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209076 6/12/2014 (Continued)072746 MURRAY SMITH & ASSOCIATES E1GA.Services thru 4/30/14 423.000.75.594.35.41.30 1,472.93 E4JA.SERVICES THRU 4/30/1413-1517-4 E4JA.Services thru 4/30/14 421.000.74.594.34.41.10 24,371.35 Total :30,410.28 209077 6/12/2014 024001 NC POWER SYSTEMS CO PSWO0106106 MAINTENANCE - YEARLY LOAD BANK TEST Repair & Maintenance - Yearly load bank 423.000.76.535.80.48.00 3,728.20 9.5% Sales Tax 423.000.76.535.80.48.00 354.18 Total :4,082.38 209078 6/12/2014 063034 NCL 339065 LAB SUPPLIES Lab Supplies 423.000.76.535.80.31.31 607.46 Total :607.46 209079 6/12/2014 072700 NETWORK HARDWARE RESALE LLC 459505 1000BASE-LX/LH LONG-HAUL INTERFACE CONVE 1000BASE-LX/LH Long-Haul GBIC Cisco 001.000.31.518.88.35.00 144.48 Total :144.48 209080 6/12/2014 061013 NORTHWEST CASCADE INC 1-934272 CIVIC FIELD HONEY BUCKET CIVIC FIELD HONEY BUCKET 001.000.64.576.80.45.00 115.65 Total :115.65 209081 6/12/2014 025690 NOYES, KARIN 000 00 482 5/28/14 Planning Board minutes. 5/28/14 Planning Board minutes. 001.000.62.558.60.41.00 396.00 6/4/14 ADB minutes.000 00 483 6/4/14 ADB minutes. 001.000.62.558.60.41.00 297.00 26Page: Packet Page 66 of 258 06/12/2014 Voucher List City of Edmonds 27 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :693.002090816/12/2014 025690 025690 NOYES, KARIN 209082 6/12/2014 063511 OFFICE MAX INC 100183 PW - Supplies PW - Supplies 001.000.65.518.20.31.00 117.60 9.5% Sales Tax 001.000.65.518.20.31.00 11.17 INV#133481 ACCT#520437 250POL EDMONDS PD133481 CD-R DISCS 001.000.41.521.10.31.00 17.13 CD-ROM WHITE ENVELOPES 001.000.41.521.10.31.00 6.95 CD-ROM WHITE ENVELOPES 001.000.41.521.21.31.00 34.75 9.5% Sales Tax 001.000.41.521.10.31.00 2.29 9.5% Sales Tax 001.000.41.521.21.31.00 3.30 SUPPLIES165477 SUPPLIES 001.000.23.523.30.31.00 70.57 PW - Office Supplies980333 PW - Office Supplies 001.000.65.518.20.31.00 51.70 9.5% Sales Tax 001.000.65.518.20.31.00 4.92 PW - Officec Supplies980381 PW - Officec Supplies 001.000.65.518.20.31.00 22.40 9.5% Sales Tax 001.000.65.518.20.31.00 2.13 Total :344.91 209083 6/12/2014 070166 OFFICE OF THE STATE TREASURER May, 2014 COURT, BLDG CODE & JIS TRANSMITTAL Emergency Medical Services & Trauma 001.000.237.120 1,377.45 27Page: Packet Page 67 of 258 06/12/2014 Voucher List City of Edmonds 28 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209083 6/12/2014 (Continued)070166 OFFICE OF THE STATE TREASURER PSEA 1, 2 & 3 Account 001.000.237.130 28,342.73 Building Code Fee Account 001.000.237.150 144.00 State Patrol Death Investigation 001.000.237.330 63.45 Judicial Information Systems Account 001.000.237.180 4,979.37 School Zone Safety Account 001.000.237.200 213.19 Washington Auto Theft Prevention 001.000.237.250 2,736.81 Traumatic Brain Injury 001.000.237.260 518.06 Accessible Communities Acct 001.000.237.290 11.11 Multi-Model Transportation 001.000.237.300 11.11 Hwy Safety Acct 001.000.237.320 100.73 Crime Lab Blood Breath Analysis 001.000.237.170 131.62 WSP Hwy Acct 001.000.237.340 360.31 Total :38,989.94 209084 6/12/2014 068709 OFFICETEAM 40566144 Temp HR Employee- Terry Crosson Temp HR Employee- Terry Crosson 001.000.22.518.10.41.00 743.75 Total :743.75 209085 6/12/2014 073714 OLBRECHTS & ASSOC PLLC JUNE 4, 2014 May Hearing Examiner services. Prep May Hearing Examiner services. Prep 001.000.62.558.60.41.00 1,070.75 28Page: Packet Page 68 of 258 06/12/2014 Voucher List City of Edmonds 29 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,070.752090856/12/2014 073714 073714 OLBRECHTS & ASSOC PLLC 209086 6/12/2014 064645 OLYMPIC MECHANICAL INC BLD20140524 Address not in the City. Address not in the City. 001.000.257.620 85.00 Total :85.00 209087 6/12/2014 072739 O'REILLY AUTO PARTS 1649636 Unit 46 - Spray Paint Unit 46 - Spray Paint 511.000.77.548.68.31.10 8.75 Unit 63 - Fuel & Oil Filter 511.000.77.548.68.31.10 30.16 Total :38.91 209088 6/12/2014 074632 OVIVO USA LLC 8463071 REPAIR PARTS FOR BFP REPAIR PARTS FOR BFP 423.000.76.535.80.48.00 116.12 9.5% Sales Tax 423.000.76.535.80.48.00 14.52 Total :130.64 209089 6/12/2014 007800 PETTY CASH March27-Jun02 MARCH27-JUN02 PETTY CASH Parking at seminar Sea-Tac/Patrick 001.000.62.524.20.49.00 12.00 Parking for meetings/Rob English 001.000.67.532.20.49.00 11.00 Boots/Chris Rivera 001.000.67.532.20.24.00 109.49 Breakfast/Refreshments for ACOP 001.000.22.521.10.49.00 32.49 Kleenex for Development Services 001.000.62.524.10.31.00 15.76 Refreshments for Council Workshop at 001.000.11.511.60.49.00 34.35 Mileage to meetings - Rob English 001.000.67.532.20.43.00 15.45 29Page: Packet Page 69 of 258 06/12/2014 Voucher List City of Edmonds 30 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209089 6/12/2014 (Continued)007800 PETTY CASH Parking Snohomish County 001.000.67.532.20.49.00 20.00 Refreshments for council /Directory 001.000.11.511.60.49.00 39.10 Door prize for Wellness/Health Fair - 001.000.22.521.10.31.00 109.45 Refreshments for Council Workshop at 001.000.11.511.60.49.00 41.15 Total :440.24 209090 6/12/2014 028860 PLATT ELECTRIC SUPPLY INC e385008 ELECTRICAL SUPPLIES Electrical supplies 423.000.76.535.80.31.22 769.20 9.5% Sales Tax 423.000.76.535.80.31.22 73.07 Total :842.27 209091 6/12/2014 073231 POLYDYNE INC 887279 POLYMER Polymer 423.000.76.535.80.31.51 8,184.00 Total :8,184.00 209092 6/12/2014 064088 PROTECTION ONE 2010551 ALARM MONITORING MEADOWDALE CLUBHOUSE ALARM MONITORING CLUBHOUSE 6801 N 001.000.66.518.30.42.00 112.47 ALARM MONITORING CITY HALL31146525 ALARM MONITORING CITY HALL 121 5TH AVE N 001.000.66.518.30.42.00 43.82 Total :156.29 209093 6/12/2014 071911 PROTZ, MARGARET PROTZ 18494 FELDENKRAIS 18494 FELDENKRAIS 18494 001.000.64.575.54.41.00 153.20 FELDENKRAIS 18497PROTZ 18497 FELDENKRAIS 18497 30Page: Packet Page 70 of 258 06/12/2014 Voucher List City of Edmonds 31 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209093 6/12/2014 (Continued)071911 PROTZ, MARGARET 001.000.64.575.54.41.00 346.50 Total :499.70 209094 6/12/2014 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION # 16 8429 196TH ST SW / MET FIRE STATION # 16 8429 196TH ST SW / 001.000.66.518.30.47.00 292.98 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE R200019375639 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE 001.000.66.518.30.47.00 105.57 Total :398.55 209095 6/12/2014 070809 PUGET SOUND EXECUTIVE 14-0219 COURT SECURITY COURT SECURITY 001.000.23.512.50.41.00 337.50 COURT SECURITY14-0315 COURT SECURITY 001.000.23.512.50.41.00 2,778.75 Total :3,116.25 209096 6/12/2014 030780 QUIRING MONUMENTS INC 00000145856 PEKIC MONUMENT PEKIC MONUMENT 130.000.64.536.20.34.00 1,421.00 Total :1,421.00 209097 6/12/2014 070955 R&R STAR TOWING 90623 INV#90623 - EDMONDS PD TOW 2010 TOYOTA #B19308X 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :173.01 209098 6/12/2014 074712 RAINIER ENVIRONMENTAL LAB 1409 CHRONIC NPDES TEST CHRONIC NPDES TEST 423.000.76.535.80.41.31 2,760.00 Total :2,760.00 31Page: Packet Page 71 of 258 06/12/2014 Voucher List City of Edmonds 32 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209099 6/12/2014 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE W FIRE STATION #20 23009 88TH AVE W 001.000.66.518.30.47.00 142.52 PUBLIC WORKS OMC 7110 210TH ST SW3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ST SW 001.000.65.518.20.47.00 28.21 PUBLIC WORKS OMC 7110 210TH ST SW 111.000.68.542.90.47.00 107.20 PUBLIC WORKS OMC 7110 210TH ST SW 421.000.74.534.80.47.00 107.20 PUBLIC WORKS OMC 7110 210TH ST SW 423.000.75.535.80.47.10 107.20 PUBLIC WORKS OMC 7110 210TH ST SW 511.000.77.548.68.47.00 107.20 PUBLIC WORKS OMC 7110 210TH ST SW 422.000.72.531.90.47.00 107.18 FIRE STATION #16 8429 196TH ST SW3-0197-0801132 FIRE STATION #16 8429 196TH ST SW 001.000.66.518.30.47.00 151.07 CLUBHOUSE 6801 N MEADOWDALE RD3-0197-0829729 CLUBHOUSE 6801 N MEADOWDALE RD 001.000.66.518.30.47.00 65.98 Total :923.76 209100 6/12/2014 074900 RICHARD & JEAN SANDERSON 3-04575 #611064696-KK UTILITY REFUND #611064696-KK Utility refund due to 411.000.233.000 141.88 Total :141.88 209101 6/12/2014 070042 RICOH USA INC 92501160 Rent on reception MP 171SPF copier for Rent on reception MP 171SPF copier for 001.000.62.524.10.45.00 30.66 Total :30.66 209102 6/12/2014 069062 RONGERUDE, JOHN 8033 PUBLIC DEFENDER PUBLIC DEFENDER 32Page: Packet Page 72 of 258 06/12/2014 Voucher List City of Edmonds 33 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209102 6/12/2014 (Continued)069062 RONGERUDE, JOHN 001.000.39.512.52.41.00 2,000.00 Total :2,000.00 209103 6/12/2014 074507 SARAH CHO CR0030079 PUBLIC DEFENDER PUBLIC DEFENDER 001.000.39.512.52.41.00 200.00 Total :200.00 209104 6/12/2014 070115 SHANNON & WILSON INC 90259 E4FC.SERVICES THRU 5/10/14 E4FC.Services thru 5/10/14 422.000.72.594.31.41.20 965.00 E4FC.SERVICES THRU 5/10/1490260 E4FC.Services thru 5/10/14 422.000.72.594.31.41.20 170.00 Total :1,135.00 209105 6/12/2014 036070 SHANNON TOWING INC 200029 INV#200029 - EDMONDS PD TOW 2014 NISSAN #APD8790 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 INV#200032 - EDMONDS PD200032 TOW 2914 NISSAN #APD8970 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 INV#200055 - EDMONDS PD200055 TOW 2014 DODGE #APV5294 001.000.41.521.22.41.00 158.00 9.5% Sales Tax 001.000.41.521.22.41.00 15.01 Total :519.03 209106 6/12/2014 068132 SHORELINE CONSTRUCTION CO E1GA.Pmt 1 E1GA.PMT 1 THRU 5/30/14 E1GA.Pmt 1 thru 5/30/14 33Page: Packet Page 73 of 258 06/12/2014 Voucher List City of Edmonds 34 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209106 6/12/2014 (Continued)068132 SHORELINE CONSTRUCTION CO 423.000.75.594.35.65.30 452,002.21 Total :452,002.21 209107 6/12/2014 074887 SITE DEVELOPMENT ASSOCIATION PRE20140021 Applicant withdrew application for a Applicant withdrew application for a 001.000.257.620 655.00 Total :655.00 209108 6/12/2014 071725 SKAGIT GARDENS INC 52220727 FLOWER PROGRAM FLOWER PROGRAM 125.000.64.576.80.31.00 775.80 9.5% Sales Tax 125.000.64.576.80.31.00 73.70 Total :849.50 209109 6/12/2014 074651 SNO CO CLERKS OFFICE E7AC.Tyroot E7AC.TYROOT STIPULATED POSSESSION AND US E7AC.Tyroot Stipulated Possession and 112.200.68.595.20.61.00 144,000.00 Total :144,000.00 209110 6/12/2014 037375 SNO CO PUD NO 1 2001-2487-3 TRAFFIC LIGHT 9933 100TH AVE W / METER 1 TRAFFIC LIGHT 9933 100TH AVE W / METER 111.000.68.542.64.47.00 60.66 WWTP FLOW METER 2400 HIGHWAY 99 / METER2002-0255-4 WWTP FLOW METER 2400 HIGHWAY 99 / METER 423.000.76.535.80.47.62 31.27 HUMMINGBIRD PARK 1000 EDMONDS ST / METER2003-2646-0 HUMMINGBIRD PARK 1000 EDMONDS ST / 001.000.64.576.80.47.00 31.27 FRANCES ANDERSON CENTER 700 MAIN ST / ME2004-2241-8 FRANCES ANDERSON CENTER 700 MAIN ST / 001.000.66.518.30.47.00 2,305.48 TRAFFIC LIGHT 23800 FIRDALE AVE / METER2011-0356-1 TRAFFIC LIGHT 23800 FIRDALE AVE / METER 111.000.68.542.64.47.00 54.60 34Page: Packet Page 74 of 258 06/12/2014 Voucher List City of Edmonds 35 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209110 6/12/2014 (Continued)037375 SNO CO PUD NO 1 PINE STREET PARK2013-2711-1 PINE STREET PARK 001.000.64.576.80.47.00 30.74 TRAFFIC LIGHT 660 EDMONDS WAY / METER 102015-6343-4 TRAFFIC LIGHT 660 EDMONDS WAY / METER 111.000.68.542.64.47.00 46.81 DECORATIVE LIGHTING 413 MAIN ST / METER2016-5690-7 DECORATIVE LIGHTING 413 MAIN ST / METER 111.000.68.542.68.47.00 192.09 PEDEST CAUTION LIGHT 23190 100TH AVE W /2017-0375-8 PEDEST CAUTION LIGHT 23190 100TH AVE W 111.000.68.542.64.47.00 47.72 STREET LIGHTING (183 LIGHTS @ 150W) / NO2017-1178-5 STREET LIGHTING (183 LIGHTS @ 150W) / 111.000.68.542.68.47.00 1,138.37 TRAFFIC LIGHT 901 WALNUT ST / METER 10002017-8264-6 TRAFFIC LIGHT 901 WALNUT ST / METER 111.000.68.542.64.47.00 57.34 ALDERWOOD INTERIE 6130 168TH ST SW / MET2017-9000-3 ALDERWOOD INTERIE 6130 168TH ST SW / 421.000.74.534.80.47.00 31.77 WWTP FLOW METER 8421 244TH ST SW / METER2019-2988-2 WWTP FLOW METER 8421 244TH ST SW / 423.000.76.535.80.47.62 31.27 WWTP FLOW METER 9805 EDMONDS WAY / METER2019-9517-2 WWTP FLOW METER 9805 EDMONDS WAY / 423.000.76.535.80.47.62 32.33 PLANTER BEDS 930 9TH AVE N / METER 100022022-5063-5 PLANTER BEDS 930 9TH AVE N / METER 001.000.64.576.80.47.00 31.27 LOG CABIN & DECORATIVE LIGHTING 120 5TH2024-2158-2 LOG CABIN & DECORATIVE LIGHTING 120 5TH 001.000.66.518.30.47.00 148.45 STREET LIGHTING (303 LIGHTS @ 200W) / NO2025-2918-6 STREET LIGHTING (303 LIGHTS @ 200W) / 35Page: Packet Page 75 of 258 06/12/2014 Voucher List City of Edmonds 36 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209110 6/12/2014 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.68.47.00 2,543.79 STREET LIGHTING (13 LIGHTS @ 400W) / NOT2025-2920-2 STREET LIGHTING (13 LIGHTS @ 400W) / 111.000.68.542.68.47.00 116.09 STREET LIGHTING (2029 LIGHTS @ 100W) / N2025-7615-3 STREET LIGHTING (2029 LIGHTS @ 100W) / 111.000.68.542.68.47.00 14,640.11 STREET LIGHTING (58 LIGHTS @ 250W) / NOT2025-7948-8 STREET LIGHTING (58 LIGHTS @ 250W) / 111.000.68.542.68.47.00 337.50 WWTP ENERGY MANAGEMENT SERVICE / NOT MET2025-7952-0 WWTP ENERGY MANAGEMENT SERVICE / NOT 423.000.76.535.80.47.61 8.44 CHARGE STATION #1 552 MAIN ST / METER 102042-9221-3 CHARGE STATION #1 552 MAIN ST / METER 111.000.68.542.64.47.00 85.12 STREET LIGHTING (1 LIGHT @ 150W) / NOT M2047-1489-3 STREET LIGHTING (1 LIGHT @ 150W) / NOT 111.000.68.542.68.47.00 3.75 STREET LIGHTING (18 LIGHTS @ 200W) / NOT2047-1492-7 STREET LIGHTING (18 LIGHTS @ 200W) / 111.000.68.542.68.47.00 83.38 STREET LIGHTING (5 LIGHTS @ 400W) / NOT2047-1493-5 STREET LIGHTING (5 LIGHTS @ 400W) / NOT 111.000.68.542.68.47.00 43.94 STREET LIGHTING (2 LIGHTS @ 100W) / NOT2047-1494-3 STREET LIGHTING (2 LIGHTS @ 100W) / NOT 111.000.68.542.68.47.00 11.15 STREET LIGHTING (26 LIGHTS @ 250W) / NOT2047-1495-0 STREET LIGHTING (26 LIGHTS @ 250W) / 111.000.68.542.68.47.00 151.58 Total :22,296.29 209111 6/12/2014 063941 SNO CO SHERIFFS OFFICE 05-14 JAIL MED MAY 2014 INMATE MEDS - EDMONDS PD INMATE MEDICATION - MAY 2014 36Page: Packet Page 76 of 258 06/12/2014 Voucher List City of Edmonds 37 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209111 6/12/2014 (Continued)063941 SNO CO SHERIFFS OFFICE 001.000.39.523.60.31.00 2.19 INV#2014-2129 - EDMONDS PD2014-2129 57.7 BOOKINGS @ $95.94 - 05/14 001.000.39.523.60.51.00 5,535.74 29 HOME DET @ $17.06 - 05/14 001.000.39.523.60.51.00 494.74 463 HOUSING DAYS @$66.63 - 05/14 001.000.39.523.60.51.00 30,849.69 44 WORK RELEASE @ $44.77 - 05/14 001.000.39.523.60.51.00 1,969.88 CREDITS ON #2914-2129 - SNO CO JAIL2014-2129 CR 2 BOOKINGS $95.94 - 4/14 BILL 001.000.39.523.60.51.00 -191.88 CR 33 HOUSING $66.63 - 4/14 BILL 001.000.39.523.60.51.00 -2,198.79 12 WORK RELEASE $40 - RONEKKA 001.000.39.523.60.51.00 -480.00 Total :35,981.57 209112 6/12/2014 065910 SNOCOM 911 COMMUNICATIONS 14-602-2 Q3-14 COMMUNICATIONS Q3-14 Communications 001.000.39.528.00.51.00 192,701.80 Q3-14 Communications 421.000.74.534.80.51.00 5,071.10 Q3-14 Communications 423.000.75.535.80.51.00 5,071.10 Q3-14 New World Assessment14-602-2A Q3-14 New World Assessment 001.000.39.528.00.51.00 19,816.75 Total :222,660.75 209113 6/12/2014 006630 SNOHOMISH COUNTY 64434 MAY-PARKS SOLID WASTE CHARGES MAY-PARKS SOLID WASTE CHARGES 001.000.64.576.80.47.00 694.00 37Page: Packet Page 77 of 258 06/12/2014 Voucher List City of Edmonds 38 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :694.002091136/12/2014 006630 006630 SNOHOMISH COUNTY 209114 6/12/2014 067609 SNOHOMISH COUNTY CITIES 5/15/14 SCC MTG 5-15-14 Sno. Co. Cities Dinner Meeting 5-15-14 Sno. Co. Cities Dinner Meeting 001.000.11.511.60.43.00 70.00 Total :70.00 209115 6/12/2014 070167 SNOHOMISH COUNTY TREASURER May 2014 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 773.84 Total :773.84 209116 6/12/2014 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 568.88 WWTP 200 2ND AVE S / RECYCLING103584 WWTP 200 2ND AVE S / RECYCLING 423.000.76.535.80.47.66 29.95 FRANCES ANDERSON CENTER 700 MAIN ST103585 FRANCES ANDERSON CENTER 700 MAIN ST 001.000.66.518.30.47.00 674.47 SNO-ISLE LIBRARY 650 MAIN ST103586 SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 555.23 CITY HALL 121 5TH AVE N103588 CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 459.89 Total :2,288.42 209117 6/12/2014 038410 SOUND SAFETY PRODUCTS 4235167-01 GLOVES, FLASHING BATON GLOVES, FLASHING BATON 001.000.64.576.80.31.00 59.16 9.5% Sales Tax 001.000.64.576.80.31.00 5.62 Total :64.78 209118 6/12/2014 073970 TALLMAN, TYLER TALLMANTYLER 060314 PICKLE-BALL GYM ATTENDANT 6 HRS. 38Page: Packet Page 78 of 258 06/12/2014 Voucher List City of Edmonds 39 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209118 6/12/2014 (Continued)073970 TALLMAN, TYLER PICKLE-BALL GYM ATTENDANT 6 HRS. 001.000.64.575.52.41.00 60.00 Total :60.00 209119 6/12/2014 074277 THE FALCONER GROUP 14-002 Consulting services provided for City Consulting services provided for City 001.000.11.550.10.49.00 6,000.00 Total :6,000.00 209120 6/12/2014 038315 THYSSENKRUPP ELEVATOR US53022 ELEVATOR MAINTENANCE MUSEUM ELEVATOR MAINTENANCE MUSEUM 118 5TH AVE 001.000.66.518.30.48.00 219.83 9.5% Sales Tax 001.000.66.518.30.48.00 20.88 ELEVATOR MAINTENANCE SENIOR CENTERUS54073 ELEVATOR MAINTENANCE SENIOR CENTER 220 001.000.66.518.30.48.00 242.77 001.000.66.518.30.48.00 23.06 ELEVATOR PHONE MONITORING CIVIC CENTERUS54537 ELEVATOR PHONE MONITORING CIVIC CENTER 001.000.66.518.30.48.00 49.70 ELEVATOR PHONE MONITORING SENIOR CENTERUS54628 ELEVATOR PHONE MONITORING SENIOR CENTER 001.000.66.518.30.48.00 14.95 Total :571.19 209121 6/12/2014 074669 TIGER DIRECT INC L33978630101 WIRELESS OUTDOOR ANTENNA WIRELESS OUTDOOR ANTENNA for meter 423.000.76.535.80.48.00 159.90 Freight 423.000.76.535.80.48.00 13.24 Total :173.14 209122 6/12/2014 043935 UPS 00002T4T13214 Delivery to Beck & Assoc. in Bellevue. 39Page: Packet Page 79 of 258 06/12/2014 Voucher List City of Edmonds 40 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209122 6/12/2014 (Continued)043935 UPS Delivery to Beck & Assoc. in Bellevue. 001.000.62.524.20.42.00 21.26 Kristin to Doug Beck, Beck & Assoc.00002T4T13224 Kristin to Doug Beck, Beck & Assoc. 001.000.62.524.20.42.00 15.50 Total :36.76 209123 6/12/2014 062693 US BANK 2985 MAY 2014 CREDIT CARD Advanced Motor Controls - AMC MarQ21 423.000.76.535.80.31.00 710.60 Unisafe Inc., Top Grip Ultimate Heavy 423.000.76.535.80.31.00 899.00 Total :1,609.60 209124 6/12/2014 044960 UTILITIES UNDERGROUND LOC CTR 4050123 UTILITIES UNDERGROUND LOCATION CENTER UTILITIES UNDERGROUND LOCATION CENTER 421.000.74.534.80.41.00 92.46 UTILITIES UNDERGROUND LOCATION CENTER 422.000.72.531.90.41.00 92.46 UTILITIES UNDERGROUND LOCATION CENTER 423.000.75.535.80.41.00 95.27 Total :280.19 209125 6/12/2014 074856 VERDE, TERESA MARIE 06/04/2014 Laughter Yoga vendor at Health and Laughter Yoga vendor at Health and 001.000.22.518.10.41.00 100.00 Total :100.00 209126 6/12/2014 069816 VWR INTERNATIONAL INC 8057800554 LAB SUPPLIES lab supplies 423.000.76.535.80.31.31 185.35 9.5% Sales Tax 423.000.76.535.80.31.31 17.61 LAB SUPPLIES8057809721 lab supplies 40Page: Packet Page 80 of 258 06/12/2014 Voucher List City of Edmonds 41 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209126 6/12/2014 (Continued)069816 VWR INTERNATIONAL INC 423.000.76.535.80.31.31 113.25 9.5% Sales Tax 423.000.76.535.80.31.31 10.76 LAB SUPPLIES8057825289 lab supplies 423.000.76.535.80.31.31 202.98 9.5% Sales Tax 423.000.76.535.80.31.31 19.28 LAB SUPPLIES8057890651 LAB SUPPLIES 423.000.76.535.80.31.31 250.95 9.5% Sales Tax 423.000.76.535.80.31.31 23.84 Total :824.02 209127 6/12/2014 074901 WA FEDERAL %SHORELINE CONSTRUC E1GA.Ret 1 E1GA (WA FED. 316-400157-4) RET 1 THRU 5 E1GA (WA Fed 316-400157-4) Ret 1 thru 423.000.75.594.35.65.30 21,626.90 Total :21,626.90 209128 6/12/2014 065035 WASHINGTON STATE PATROL I14008981 INV#I14008981 EDM301 - EDMONDS PD - MAY BACKGROUND CHECKS - MAY 2014 001.000.237.100 264.00 Total :264.00 209129 6/12/2014 073552 WELCO SALES LLC 6299 BUSINESS CARDS FOR PD & COURT Business Cards-D.F. Anderson250-00318 001.000.41.521.10.31.00 20.60 R. Sutton250-00318 001.000.41.521.10.31.00 20.60 Earl Yamane250-00318 001.000.41.521.10.31.00 20.60 Ken Crystal250-00318 001.000.41.521.10.31.00 20.60 Rick Bomar (double sided)250-00318 41Page: Packet Page 81 of 258 06/12/2014 Voucher List City of Edmonds 42 8:50:52AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 209129 6/12/2014 (Continued)073552 WELCO SALES LLC 001.000.23.523.30.31.00 45.60 9.5% Sales Tax 001.000.41.521.10.31.00 7.83 9.5% Sales Tax 001.000.23.523.30.31.00 4.33 Total :140.16 209130 6/12/2014 065980 WONDERWARE PACWEST 404407 SYSTEM PLATFORM UPGRADE System Platform Upgrade - Control 423.100.76.594.39.65.10 26,490.00 Freight 423.100.76.594.39.65.10 34.95 9.5% Sales Tax 423.100.76.594.39.65.10 2,519.87 Total :29,044.82 209131 6/12/2014 073479 WU, THOMAS 1040 INTERPRETER FEE INTERPRETER FEE 001.000.23.523.30.41.01 148.39 Total :148.39 Bank total : 1,273,675.97131 Vouchers for bank code :usbank 1,273,675.97Total vouchers :Vouchers in this report131 42Page: Packet Page 82 of 258 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STM 190th Pl SW Wall Construction c428 E3FF STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA WTR 2012 Waterline Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB SWR 2013 Sewerline Replacement Project c398 E3GA WTR 2013 Waterline Replacement Program c397 E3JA STM 2014 Drainage Improvements c433 E4FA STM 2014 Lake Ballinger Associated Projects c436 E4FD STR 2014 Overlay Program c438 E4CA WTR 2014 Waterline Replacement Program c422 E4JA STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC SWR 2015 Sewerline Replacement Project c441 E4GA WTR 2015 Waterline Replacement Program c440 E4JB STR 220 7th Ave N Sidewalk c421 E3DA WTR 224th Waterline Relocation (2013)c418 E3JB STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 5th Ave Overlay Project c399 E2CC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR 9th Avenue Improvement Project c392 E2AB Revised 6/11/2014 Packet Page 83 of 258 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB PRK City Spray Park c417 E4MA STR Citywide Safety Improvements c404 E2AC SWR City-Wide Sewer Improvements c301 E8GD STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM PM Dayton Street Plaza c276 E7MA STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC ESCO III Project c419 E3LB STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA FAC Frances Anderson Center Accessibility Upgrades c393 E3LA STR Hwy 99 Enhancements (Phase III)c405 E2AD PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD STM LID Retrofits Perrinville Creek Basin c434 E4FB SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements (2003)c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD Revised 6/11/2014 Packet Page 84 of 258 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM Public Facilities Water Quality Upgrades c339 E1FD STR School Zone Flashing Beacon/Lighting Grant c420 E3AA PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB STR SR104 Corridor Transportation Study c427 E3AB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA STM Storm Contribution to Transportation Projects c341 E1FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB STR Transportation Plan Update c391 E2AA Revised 6/11/2014 Packet Page 85 of 258 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 c141 OVD Watermain Improvements (2003) SWR c142 c142 OVD Sewer Lateral Improvements PM c146 c146 Interurban Trail General c238 c238 SR99 Enhancement Program STR c245 c245 76th Avenue West/75th Place West Walkway Project STR c256 c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 c265 Main Street Lighting and Sidewalk Enhancements STR c268 c268 Shell Valley Emergency Access Road PM c276 c276 Dayton Street Plaza PM c282 c282 Fourth Avenue Cultural Corridor PM c290 c290 Marina Beach Additional Parking STR c294 c294 2009 Street Overlay Program SWR c298 c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c301 c301 City-Wide Sewer Improvements SWR c304 c304 Sewer Lift Station Rehabilitation Design STM c307 c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation STR c312 c312 226th Street Walkway Project PM c321 c321 Senior Center Parking Lot & Landscaping Improvements WTR c324 c324 AWD Intertie and Reservoir Improvements STM c326 c326 Stormwater GIS Support FAC c327 c327 Edmonds Museum Exterior Repairs Project STR c329 c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 c332 Senior Center Roof Repairs WTR c333 c333 2011 Waterline Replacement Program STM c339 c339 Public Facilities Water Quality Upgrades WTR c340 c340 2012 Waterline Replacement Program STM c341 c341 Storm Contribution to Transportation Projects STR c342 c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 c343 2011 Residential Neighborhood Traffic Calming WTR c344 c344 76th Ave W Waterline Extension with Lynnwood WTR c345 c345 Edmonds General Facilities Charge Study WTR c346 c346 PRV Station 11 and 12 Abandonment SWR c347 c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c349 c349 Stormwater Development Review Support (NPDES Capacity) Revised 6/11/2014 Packet Page 86 of 258 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c354 c354 Sunset Walkway Improvements WTR c363 c363 2010 Waterline Replacement Program STR c368 c368 76th Ave W at 212th St SW Intersection Improvements SWR c369 c369 2012 Sanitary Sewer Comp Plan Update WTR c370 c370 Sewer, Water, Stormwater Revenue Requirements Update General c372 c372 SR104 Telecommunications Conduit Crossing STM c374 c374 Dayton Street & SR104 Storm Drainage Alternatives WTR c375 c375 Main Street Watermain STM c376 c376 Perrinville Creek Culvert Replacement STM c378 c378 North Talbot Road Drainage Improvements STM c379 c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 c380 Edmonds Marsh Feasibility Study STM c381 c381 Lake Ballinger Associated Projects 2012 STM c382 c382 2012 Citywide Storm Drainage Improvements WTR c388 c388 2012 Waterline Overlay Program WTR c389 c389 Pioneer Way Road Repair SWR c390 c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR c391 c391 Transportation Plan Update STR c392 c392 9th Avenue Improvement Project FAC c393 c393 Frances Anderson Center Accessibility Upgrades WTR c397 c397 2013 Waterline Replacement Program SWR c398 c398 2013 Sewerline Replacement Project STR c399 c399 5th Ave Overlay Project STR c404 c404 Citywide Safety Improvements STR c405 c405 Hwy 99 Enhancements (Phase III) STM c406 c406 2013 Citywide Drainage Replacement STM c407 c407 2013 Lake Ballinger Basin Study & Associated Projects STM c408 c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM c409 c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM c410 c410 Northstream Pipe Abandonment on Puget Drive PRK c417 c417 City Spray Park WTR c418 c418 224th Waterline Relocation (2013) FAC c419 c419 ESCO III Project STR c420 c420 School Zone Flashing Beacon/Lighting Grant Revised 6/11/2014 Packet Page 87 of 258 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title STR c421 c421 220 7th Ave N Sidewalk WTR c422 c422 2014 Waterline Replacement Program STR c423 c423 238th St. SW Walkway (100th Ave to 104th Ave) STR c424 c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR c425 c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR c426 c426 ADA Curb Ramp Upgrades along 3rd Ave S STR c427 c427 SR104 Corridor Transportation Study STM c428 c428 190th Pl SW Wall Construction STM c429 c429 Storm Drainage Improvements - 88th & 194th STM c430 c430 SW Edmonds-105th/106th Ave W Storm Improvements STM c433 c433 2014 Drainage Improvements STM c434 c434 LID Retrofits Perrinville Creek Basin STM c435 c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM c436 c436 2014 Lake Ballinger Associated Projects STR c438 c438 2014 Overlay Program WTR c440 c440 2015 Waterline Replacement Program SWR c441 c441 2015 Sewerline Replacement Project STR i005 i005 228th St. SW Corridor Improvements STM m013 m013 NPDES Revised 6/11/2014 Packet Page 88 of 258 PROJECT NUMBERS (By Engineering Number) Funding Project Accounting Number Engineering Project Number Project Title STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STM E0FC c326 Stormwater GIS Support WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support (NPDES Capacity) STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement WTR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain STR E2AA c391 Transportation Plan Update STR E2AB c392 9th Avenue Improvement Project STR E2AC c404 Citywide Safety Improvements STR E2AD c405 Hwy 99 Enhancements (Phase III) WTR E2CA c388 2012 Waterline Overlay Program WTR E2CB c389 Pioneer Way Road Repair STR E2CC c399 5th Ave Overlay Project PM E2DB c146 Interurban Trail STM E2FA c378 North Talbot Road Drainage Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System Revised 6/11/2014 Packet Page 89 of 258 PROJECT NUMBERS (By Engineering Number) Funding Project Accounting Number Engineering Project Number Project Title STM E2FC c380 Edmonds Marsh Feasibility Study STM E2FD c381 Lake Ballinger Associated Projects 2012 STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP) STR E3AA c420 School Zone Flashing Beacon/Lighting Grant STR E3AB c427 SR104 Corridor Transportation Study STR E3DA c421 220 7th Ave N Sidewalk STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STR E3DC c424 15th St. SW Walkway (Edmonds Way to 8th Ave) STR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STR E3DE c426 ADA Curb Ramp Upgrades along 3rd Ave S STM E3FA c406 2013 Citywide Drainage Replacement STM E3FB c407 2013 Lake Ballinger Basin Study & Associated Projects STM E3FC c408 Perrinville Creek Stormwater Flow Reduction Retrofit Study STM E3FD c409 Dayton Street Storm Improvements (6th Ave - 8th Ave) STM E3FE c410 Northstream Pipe Abandonment on Puget Drive STM E3FF c428 190th Pl SW Wall Construction STM E3FG c429 Storm Drainage Improvements - 88th & 194th STM E3FH c430 SW Edmonds-105th/106th Ave W Storm Improvements SWR E3GA c398 2013 Sewerline Replacement Project SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JA c397 2013 Waterline Replacement Program WTR E3JB c141 OVD Watermain Improvements (2003) WTR E3JB c418 224th Waterline Relocation (2013) FAC E3LA c393 Frances Anderson Center Accessibility Upgrades FAC E3LB c419 ESCO III Project STR E4CA c438 2014 Overlay Program STM E4FA c433 2014 Drainage Improvements STM E4FB c434 LID Retrofits Perrinville Creek Basin STM E4FC c435 2014 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 2014 Lake Ballinger Associated Projects SWR E4GA c441 2015 Sewerline Replacement Project WTR E4JA c422 2014 Waterline Replacement Program Revised 6/11/2014 Packet Page 90 of 258 PROJECT NUMBERS (By Engineering Number) Funding Project Accounting Number Engineering Project Number Project Title WTR E4JB c440 2015 Waterline Replacement Program PRK E4MA c417 City Spray Park STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7CB c268 Shell Valley Emergency Access Road STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GD c301 City-Wide Sewer Improvements PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation SWR E9GA c304 Sewer Lift Station Rehabilitation Design PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements Revised 6/11/2014 Packet Page 91 of 258 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number FAC Edmonds Museum Exterior Repairs Project c327 E0LA FAC Senior Center Roof Repairs c332 E0LB FAC Frances Anderson Center Accessibility Upgrades c393 E3LA FAC ESCO III Project c419 E3LB General SR104 Telecommunications Conduit Crossing c372 E1EA General SR99 Enhancement Program c238 E6MA PM Interurban Trail c146 E2DB PM Dayton Street Plaza c276 E7MA PM Fourth Avenue Cultural Corridor c282 E8MA PM Marina Beach Additional Parking c290 E8MB PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA PRK City Spray Park c417 E4MA STM Stormwater GIS Support c326 E0FC STM Public Facilities Water Quality Upgrades c339 E1FD STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support (NPDES Capacity)c349 E1FH STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Perrinville Creek Culvert Replacement c376 E1FN STM Edmonds Marsh Feasibility Study c380 E2FC STM 2012 Citywide Storm Drainage Improvements c382 E2FE STM 2013 Citywide Drainage Replacement c406 E3FA STM 2013 Lake Ballinger Basin Study & Associated Projects c407 E3FB STM Perrinville Creek Stormwater Flow Reduction Retrofit Study c408 E3FC STM Dayton Street Storm Improvements (6th Ave - 8th Ave)c409 E3FD STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM 190th Pl SW Wall Construction c428 E3FF STM Storm Drainage Improvements - 88th & 194th c429 E3FG STM SW Edmonds-105th/106th Ave W Storm Improvements c430 E3FH STM 2014 Drainage Improvements c433 E4FA STM LID Retrofits Perrinville Creek Basin c434 E4FB STM 2014 Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STM 2014 Lake Ballinger Associated Projects c436 E4FD STM NPDES m013 E7FG STM Talbot Rd. Storm Drain Project/Perrinville Creek Mitigation c307 E9FB Revised 6/11/2014 Packet Page 92 of 258 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STM North Talbot Road Drainage Improvements c378 E2FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Lake Ballinger Associated Projects 2012 c381 E2FD STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA STR 2011 Residential Neighborhood Traffic Calming c343 E1AB STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STR Sunset Walkway Improvements c354 E1DA STR Transportation Plan Update c391 E2AA STR 9th Avenue Improvement Project c392 E2AB STR Citywide Safety Improvements c404 E2AC STR Hwy 99 Enhancements (Phase III)c405 E2AD STR 5th Ave Overlay Project c399 E2CC STR School Zone Flashing Beacon/Lighting Grant c420 E3AA STR SR104 Corridor Transportation Study c427 E3AB STR 220 7th Ave N Sidewalk c421 E3DA STR 238th St. SW Walkway (100th Ave to 104th Ave)c423 E3DB STR 15th St. SW Walkway (Edmonds Way to 8th Ave)c424 E3DC STR 236th St. SW Walkway (Edmonds Way to Madrona School)c425 E3DD STR ADA Curb Ramp Upgrades along 3rd Ave S c426 E3DE STR 2014 Overlay Program c438 E4CA STR 76th Avenue West/75th Place West Walkway Project c245 E6DA STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB STR Main Street Lighting and Sidewalk Enhancements c265 E7AA STR 228th St. SW Corridor Improvements i005 E7AC STR Shell Valley Emergency Access Road c268 E7CB STR 2009 Street Overlay Program c294 E9CA STR 226th Street Walkway Project c312 E9DA SWR 2012 Sewermain-Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA SWR Alder Sanitary Sewer Pipe Rehabilitation (2013 Sewer Pipe Rehab CIPP)c390 E2GB SWR 2013 Sewerline Replacement Project c398 E3GA SWR OVD Sewer Lateral Improvements c142 E3GB SWR 2015 Sewerline Replacement Project c441 E4GA Revised 6/11/2014 Packet Page 93 of 258 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA SWR City-Wide Sewer Improvements c301 E8GD SWR Sewer Lift Station Rehabilitation Design c304 E9GA WTR AWD Intertie and Reservoir Improvements c324 E0IA WTR 2010 Waterline Replacement Program c363 E0JA WTR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB WTR 2011 Waterline Replacement Program c333 E1JA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB WTR Edmonds General Facilities Charge Study c345 E1JC WTR PRV Station 11 and 12 Abandonment c346 E1JD WTR 2012 Waterline Replacement Program c340 E1JE WTR Main Street Watermain c375 E1JK WTR 2012 Waterline Overlay Program c388 E2CA WTR Pioneer Way Road Repair c389 E2CB WTR 2013 Waterline Replacement Program c397 E3JA WTR OVD Watermain Improvements (2003)c141 E3JB WTR 224th Waterline Relocation (2013)c418 E3JB WTR 2014 Waterline Replacement Program c422 E4JA WTR 2015 Waterline Replacement Program c440 E4JB Revised 6/11/2014 Packet Page 94 of 258 Payroll Earnings Summary Report City of Edmonds Pay Period: 666 (05/16/2014 to 05/31/2014) Hours AmountHour Type Hour Class Description NO PAY LEAVEABSENT111 64.00 0.00 SICK LEAVESICK121 601.25 20,641.42 VACATIONVACATION122 918.00 31,387.44 HOLIDAY HOURSHOLIDAY123 143.55 4,279.38 FLOATER HOLIDAYHOLIDAY124 9.00 320.42 COMPENSATORY TIMECOMP HOURS125 178.51 5,619.31 Police Sick Leave L & ISICK129 7.50 272.40 Holiday Compensation UsedCOMP HOURS130 27.74 808.91 BEREAVEMENTBEREAVEMENT141 27.00 820.77 Kelly Day UsedREGULAR HOURS150 192.00 6,420.71 FLOATER HOLIDAY BUY BACKHOLIDAY154 8.00 194.59 COMPTIME AUTO PAYCOMP HOURS155 84.14 3,308.37 SICK LEAVE PAYOFFSICK157 9.99 242.99 VACATION PAYOFFVACATION158 47.42 1,153.40 MANAGEMENT LEAVEVACATION160 5.00 281.78 COUNCIL BASE PAYREGULAR HOURS170 700.00 7,000.00 COUNCIL PRESIDENTS PAYREGULAR HOURS174 0.00 200.00 COUNCIL PAY FOR NO MEDICALREGULAR HOURS175 0.00 694.93 REGULAR HOURSREGULAR HOURS190 15,025.50 504,371.04 FIRE PENSION PAYMENTSREGULAR HOURS191 4.00 2,267.58 LIGHT DUTYREGULAR HOURS196 70.50 2,560.57 OVERTIME-STRAIGHTOVERTIME HOURS210 127.25 4,832.42 WATER WATCH STANDBYOVERTIME HOURS215 42.00 2,035.19 STANDBY TREATMENT PLANTMISCELLANEOUS216 16.00 1,507.19 OVERTIME 1.5OVERTIME HOURS220 234.50 14,379.56 OVERTIME-DOUBLEOVERTIME HOURS225 27.25 1,767.84 WORKING OUT OF CLASSMISCELLANEOUS410 0.00 108.18 SHIFT DIFFERENTIALSHIFT DIFFERENTIAL411 0.00 703.58 RETROACTIVE PAYRETROACTIVE PAY600 0.00 146.00 ACCRUED COMPCOMP HOURS602 118.75 0.00 Holiday Comp 1.0COMP HOURS603 26.00 0.00 ACCRUED COMP TIMECOMP HOURS604 118.00 0.00 COMP TIME - INFORMALCOMP HOURS608 4.00 207.57 CLOTHING ALLOWANCEMISCELLANEOUS903 0.00 700.00 06/12/2014 Page 1 of 2 Packet Page 95 of 258 Payroll Earnings Summary Report City of Edmonds Pay Period: 666 (05/16/2014 to 05/31/2014) Hours AmountHour Type Hour Class Description ACCREDITATION PAYMISCELLANEOUSacc 0.00 23.56 ACCRED/POLICE SUPPORTMISCELLANEOUSacs 0.00 161.90 BOC II CertificationMISCELLANEOUSboc 0.00 81.17 TRAINING CORPORALMISCELLANEOUScpl 0.00 137.44 CERTIFICATION III PAYMISCELLANEOUScrt 0.00 597.57 DETECTIVE PAYMISCELLANEOUSdet 0.00 95.89 Detective 4%MISCELLANEOUSdet4 0.00 923.69 EDUCATION PAY 2%EDUCATION PAYed1 0.00 800.58 EDUCATION PAY 4%EDUCATION PAYed2 0.00 834.14 EDUCATION PAY 6%EDUCATION PAYed3 0.00 4,257.79 FAMILY MEDICAL/NON PAIDABSENTfmla 24.00 0.00 FAMILY MEDICAL/SICKSICKfmls 56.00 2,667.64 HOLIDAYHOLIDAYhol 1,143.00 39,691.02 K-9 PAYMISCELLANEOUSk9 0.00 190.11 LONGEVITY PAY 2%LONGEVITYlg1 0.00 1,857.51 LONGEVITY PAY 4%LONGEVITY PAYlg2 0.00 1,265.29 LONGEVITY 6%LONGEVITY PAYlg3 0.00 4,654.96 Longevity 1%LONGEVITYlg4 0.00 331.43 Longevity 3%LONGEVITYlg5 0.00 66.98 Longevity .5%LONGEVITYlg6 0.00 319.82 Longevity 1.5%LONGEVITYlg7 0.00 663.28 MOTORCYCLE PAYMISCELLANEOUSmtc 0.00 191.78 Public Disclosure SpecialistMISCELLANEOUSpds 0.00 44.66 PHYSICAL FITNESS PAYMISCELLANEOUSphy 0.00 1,462.33 PROFESSIONAL STANDARDS SERGEANMISCELLANEOUSprof 0.00 147.00 SPECIAL DUTY PAY 5%MISCELLANEOUSsdp 0.00 494.56 ADMINISTRATIVE SERGEANTMISCELLANEOUSsgt 0.00 147.00 TRAFFICMISCELLANEOUStraf 0.00 206.14 Total Net Pay:$464,150.57 $681,548.78 20,059.85 06/12/2014 Page 2 of 2 Packet Page 96 of 258 Benefit Checks Summary Report City of Edmonds Pay Period: 666 - 05/16/2014 to 05/31/2014 Bank: usbank - US Bank Direct DepositCheck AmtNamePayee #DateCheck # 60988 06/05/2014 mebt AST TTEE 83,975.26 0.00 60989 06/05/2014 epoa EPOA-1 POLICE 1,150.00 0.00 60990 06/05/2014 epoa4 EPOA-4 POLICE SUPPORT 117.00 0.00 60991 06/05/2014 flex FLEX-PLAN SERVICES, INC 710.76 0.00 60992 06/05/2014 jhan JOHN HANCOCK 828.24 0.00 60993 06/05/2014 cope SEIU COPE 92.00 0.00 60994 06/05/2014 seiu SEIU LOCAL 925 3,245.11 0.00 60995 06/05/2014 uw UNITED WAY OF SNOHOMISH COUNTY 514.00 0.00 60996 06/05/2014 icma VANTAGE TRANSFER AGENTS 304884 1,562.81 0.00 92,195.18 0.00 Bank: wire - US BANK Direct DepositCheck AmtNamePayee #DateCheck # 2082 06/05/2014 pens DEPT OF RETIREMENT SYSTEMS 182,249.37 0.00 2083 06/05/2014 aflac AFLAC 5,322.32 0.00 2086 06/05/2014 wadc WASHINGTON STATE TREASURER 19,041.50 0.00 2087 06/05/2014 us US BANK 91,625.36 0.00 2088 06/05/2014 pb NATIONWIDE RETIREMENT SOLUTION 4,467.05 0.00 2089 06/05/2014 oe OFFICE OF SUPPORT ENFORCEMENT 98.50 0.00 302,804.10 0.00 394,999.28 0.00Grand Totals: Page 1 of 16/12/2014 Packet Page 97 of 258 AM-6929 3. C. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted By:Linda Hynd Department:City Clerk's Office Review Committee: Committee Action: Type: Action Information Subject Title Acknowledge receipt of a Claim for Damages from Robert and Kimberly Gidner (amount undetermined). Recommendation Acknowledge receipt of the Claim for Damages by minute entry. Previous Council Action N/A Narrative Robert and Kimberly Gidner 17326 Meadowdale Beach Road Edmonds, WA 98026 (amount undetermined) Attachments Gidner Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 06/10/2014 01:12 PM Finalize for Agenda Scott Passey 06/11/2014 01:33 PM Form Started By: Linda Hynd Started On: 06/10/2014 12:00 PM Final Approval Date: 06/11/2014 Packet Page 98 of 258 Packet Page 99 of 258 AM-6948 3. D. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted By:Shane Hope Department:Development Services Review Committee: Parks/Planning/Public Works Committee Action: Approve for Consent Agenda Type: Action Information Subject Title Authority to Execute Amendment to Alliance for Housing Affordability Interlocal Agreement Recommendation Authorize the ILA amendment to be executed. This may be done by approving the Consent Calendar. Previous Council Action Narrative The City of Edmonds, along with about a dozen other cities and Snohomish County, has an interlocal agreement for the Alliance for Housing Affordability (AHA). Last month, the first amendment to this ILA was made to allow an additional city, Arlington, to joint. Now another city, Stanwood, has requested to join. An ILA amendment (attached) provides for this additional city. (In the future, a third ILA amendment may be proposed to allow a simpler process to add cities without needing an ILA amendment each time.) Attachments Exhibit 1: ILA amendment Form Review Inbox Reviewed By Date City Clerk Scott Passey 06/13/2014 12:50 PM Mayor Dave Earling 06/13/2014 12:58 PM Finalize for Agenda Scott Passey 06/13/2014 12:58 PM Form Started By: Shane Hope Started On: 06/13/2014 12:33 PM Final Approval Date: 06/13/2014 Packet Page 100 of 258 After Recording Return to: City of Mountlake Terrace 6100 219th Street SW, Suite 200 Mountlake Terrace, WA 98043-0072 Amendment No. 2 To Interlocal Cooperation Agreement for Inter-Jurisdictional Coordination Relating to Affordable Housing Within Snohomish County THIS AMENDMENT NO. 2 to that certain Interlocal Cooperation Agreement for Inter-Jurisdictional Coordination Relating to Affordable Housing Within Snohomish County effective November 5, 2013 (the “Agreement”), as amended by Amendment No. 1 on July 1, 2014, is made by and among the cities of Arlington, Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Mukilteo, and Snohomish, and the town of Woodway, all of which are municipal corporations organized under the laws of the State of Washington; the Housing Authority of Snohomish County, a public housing authority organized under Ch. 35.82 RCW; and Snohomish County, a political subdivision of the State of Washington (herein each referred to individually as a “Party” and collectively as the “Parties”). This Amendment No. 2 shall be effective as of August 1, 2014. WHEREAS, the city of Stanwood, a municipal corporation organized under the laws of the State of Washington, wishes to sign onto the Agreement and be bound by all of the terms and conditions of the Agreement; and WHEREAS, the Parties wish to add the city of Stanwood as a Party to the Agreement; and NOW, THEREFORE, the Parties agree as follows: 1. The introduction to the Agreement is hereby amended to read in its entirety as follows: “This Interlocal Agreement (“Agreement”) is made and entered into by and among the cities of Arlington, Edmonds, Everett, Granite Falls, Lake Stevens, Lynnwood, Marysville, Mill Creek, Mountlake Terrace, Mukilteo, Snohomish, and Stanwood, and the town of Woodway, all of which are municipal corporations organized under the laws of the State of Washington; the Housing Authority of Snohomish County, a public housing authority organized under Ch. 35.82 RCW; Packet Page 101 of 258 and Snohomish County, a political subdivision of the State of Washington (herein each referred to individually as a “Party” and collectively as the “Parties”). This Agreement is made pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, and has been authorized by the governing body of each Party. The Parties agree as follows:” 2. Section 5 (c) of the Agreement, Proposed Annual Budget, is hereby amended to add the following two sentences after the first sentence: “The city of Stanwood’s contribution for fiscal year July 1, 2014 through June 30, 2015, shall be $944, which has been determined per Section 5 (c) (ii) of the Agreement. The city of Stanwood’s contribution shall be paid to the Fiscal Agent by July 30, 2014.” 3. Section 13 (d) of the Agreement, Notice Addresses of Parties, is hereby amended to add the following text after the first sentence: “City of Stanwood Ryan Larsen, Community Development Director 10220 270th St NW Stanwood, WA 98292 (360) 629 - 2181 ryan.larsen@ci.stanwood.us” This Amendment No. 2 may be executed in multiple counterparts and, if so signed, shall be deemed one integrated Amendment No. 2. The undersigned signatories represent that they are authorized to execute this Amendment No. 2 on behalf of the respective Party for which they have signed below. All other terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the Parties hereto have executed this Amendment No. 2 as of the effective date set forth above. CITY OF ARLINGTON CITY OF EDMONDS By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ Packet Page 102 of 258 CITY OF EVERETT CITY OF GRANITE FALLS By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ CITY OF LAKE STEVENS CITY OF LYNNWOOD By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ CITY OF MARYSVILLE CITY OF MILL CREEK By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ CITY OF MOUNTLAKE TERRACE CITY OF MUKILTEO By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ CITY OF SNOHOMISH CITY OF STANWOOD By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ CITY OF WOODWAY By: ____________________________ Signature Date Packet Page 103 of 258 Its: ____________________________ HOUSING AUTHORITY OF SNOHOMISH COUNTY SNOHOMISH COUNTY By: ____________________________ Signature Date By: ____________________________ Signature Date Its: ____________________________ Its: ____________________________ Packet Page 104 of 258 AM-6928 3. E. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type: Action Information Subject Title WSLCB liquor license renewals for May 2014. Recommendation Please approve the attached list of Edmonds businesses applying for renewal of their WSLCB liquor licenses for the month of May 2014. Previous Council Action Narrative The City Clerk's Office, the Police Department and the Mayor's Office have reviewed the attached list and have no concerns with the WSLCB renewing the liquor licenses for the listed businesses with the exception of: #4 -- Rancho Grande III which does not currently have a City of Edmonds Business License. A letter was sent to the business requesting immediate renewal of their business license. Attachments WSLCB_May2014 Form Review Inbox Reviewed By Date City Clerk Scott Passey 06/11/2014 12:21 PM Mayor Dave Earling 06/11/2014 01:40 PM Finalize for Agenda Scott Passey 06/11/2014 03:35 PM Form Started By: Carolyn LaFave Started On: 06/10/2014 10:06 AM Final Approval Date: 06/11/2014 Packet Page 105 of 258 Packet Page 106 of 258 Packet Page 107 of 258 Packet Page 108 of 258 Packet Page 109 of 258 AM-6939 3. F. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action: Type: Information Subject Title Objection to Marijuana Retail License Application 414648-7B Recommendation Approve recommendation objecting to the location of a retail marijuana business at 23329 Highway 99, Edmonds WA 98026 (Application #414648-7B). Previous Council Action n/a Narrative Edmonds City Ordinance 3696 adopted provisions related to the City's monitoring of State-issued retail marijuana licenses. The provisions require the Mayor to transmit a recommendation of approval or objection to the City Council for individual license applications. Because the proposed location of the retail business does not comply with state law or Edmonds City Code (ECC), the Mayor recommends objecting to the license application. Attachment 1 - Ordinance 3969 Attachment 2 - Letter to WSLCB Attachments Attachment 1 - Ord 3969 Attachment 2 - Letter to WSLCB Form Review Form Started By: Scott Passey Started On: 06/11/2014 04:12 PM Final Approval Date: 06/11/2014 Packet Page 110 of 258 Packet Page 111 of 258 Packet Page 112 of 258 Packet Page 113 of 258 Packet Page 114 of 258 Packet Page 115 of 258 Packet Page 116 of 258 Packet Page 117 of 258 Packet Page 118 of 258 Packet Page 119 of 258 AM-6931 3. G. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:Scott James Submitted By:Sarah Mager Department:Finance Committee: Type: Information Information Subject Title 2014 April Budgetary Financial Report Recommendation N.A. For informational purposes only. Previous Council Action N.A. Narrative Attachments 2014 April Budgetary Financial Report Form Review Inbox Reviewed By Date Finance Scott James 06/11/2014 01:06 PM City Clerk Scott Passey 06/11/2014 01:33 PM Mayor Dave Earling 06/11/2014 01:40 PM Finalize for Agenda Scott Passey 06/11/2014 03:35 PM Form Started By: Sarah Mager Started On: 06/11/2014 08:26 AM Final Approval Date: 06/11/2014 Packet Page 120 of 258 CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT APRIL 2014 Packet Page 121 of 258 1 Page 1 of 1 Fund No.Title 2014 Amended Budget 4/30/2013 Revenues 4/30/2014 Revenues Amount Remaining % Received 001 GENERAL FUND 39,005,697$ 9,353,758$ 12,575,092$ 26,430,605$ 32% 009 LEOFF-MEDICAL INS. RESERVE 594,946 91 448 594,498 0% 011 RISK MANAGEMENT FUND 903,858 220,100 73 903,785 0% 012 CONTINGENCY RESERVE FUND 527,115 1,443 7,390 519,725 1% 013 MULTIMODAL TRANSPORTATION FUND - - 11 (11) 0% 014 HISTORIC PRESERVATION GIFT FUND 8,000 691 1 7,999 0% 016 BUILDING MAINTENANCE 679,800 59 187,621 492,179 28% 104 DRUG ENFORCEMENT FUND 20,075 17,240 18,173 1,902 91% 111 STREET FUND 1,712,100 456,437 417,919 1,294,181 24% 112 COMBINED STREET CONST/IMPROVE 9,161,607 762,877 1,017,194 8,144,413 11% 117 MUNICIPAL ARTS ACQUIS. FUND 91,473 6,563 16,201 75,272 18% 118 MEMORIAL STREET TREE 25 5 21 4 83% 120 HOTEL/MOTEL TAX REVENUE FUND 54,140 15,897 17,277 36,863 32% 121 EMPLOYEE PARKING PERMIT FUND 20,308 5,687 9,331 10,977 46% 122 YOUTH SCHOLARSHIP FUND 1,623 14 60 1,563 4% 123 TOURISM PROMOTIONAL FUND/ARTS 18,200 12,348 5,899 12,301 32% 125 REAL ESTATE EXCISE TAX 2 904,343 311,571 263,497 640,846 29% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 904,243 311,380 262,101 642,142 29% 127 GIFTS CATALOG FUND 43,708 18,661 21,329 22,379 49% 129 SPECIAL PROJECTS FUND 4,000 166,187 41,902 (37,902) 1048% 130 CEMETERY MAINTENANCE/IMPROVEMT 160,136 32,761 50,391 109,745 31% 132 PARKS CONSTRUCTION FUND 1,540,000 143,231 123,325 1,416,675 8% 136 PARKS TRUST FUND 186 216 175 11 94% 137 CEMETERY MAINTENANCE TRUST FD 12,970 3,875 6,067 6,903 47% 138 SISTER CITY COMMISSION 4,519 2 3,003 1,516 66% 139 TRANSPORTATION BENEFIT DISTRICT 645,000 202,657 205,135 439,865 32% 211 L.I.D. FUND CONTROL 28,600 5,916 1,408 27,192 5% 213 L.I.D. GUARANTY FUND 28,626 7 47 28,579 0% 231 2012 LT GO DEBT SERVICE FUND 1,022,689 - - 1,022,689 0% 232 2014 DEBT SERVICE FUND 966,286 - - 966,286 0% 411 COMBINED UTILITY OPERATION - 74,291 89,500 (89,500) 0% 421 WATER UTILITY FUND 6,249,596 1,773,207 2,097,300 4,152,296 34% 422 STORM UTILITY FUND 3,630,158 1,182,378 1,317,302 2,312,856 36% 423 SEWER/WWTP UTILITY FUND 8,347,200 2,731,502 2,548,534 5,798,666 31% 424 BOND RESERVE FUND 840,816 - - 840,816 0% 511 EQUIPMENT RENTAL FUND 1,478,108 461,053 502,843 975,265 34% 617 FIREMEN'S PENSION FUND 45,379 52 212 45,167 0% 627 BUSINESS IMPROVEMENT DISTRICT - 11,925 45,745 (45,745) 0% 79,655,530$ 18,284,081$ 21,852,527$ 57,803,003$ 27% CITY OF EDMONDS REVENUES BY FUND - SUMMARY Packet Page 122 of 258 2 Page 1 of 1 Fund No.Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent 001 GENERAL FUND 41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35% 009 LEOFF-MEDICAL INS. RESERVE 503,361 121,283 124,707 378,654 25% 011 RISK MANAGEMENT RESERVE FUND 300,000 464,100 - 300,000 0% 014 HISTORIC PRESERVATION GIFT FUND 8,000 800 - 8,000 0% 016 BUILDING MAINTENANCE 720,200 70 13,254 706,946 2% 104 DRUG ENFORCEMENT FUND 81,033 2,658 3,460 77,573 4% 111 STREET FUND 1,658,810 459,962 471,697 1,187,113 28% 112 COMBINED STREET CONST/IMPROVE 9,561,866 212,270 425,684 9,136,182 4% 117 MUNICIPAL ARTS ACQUIS. FUND 152,575 8,906 14,195 138,380 9% 118 MEMORIAL STREET TREE - - - - 0% 120 HOTEL/MOTEL TAX REVENUE FUND 54,000 5,106 7,389 46,611 14% 121 EMPLOYEE PARKING PERMIT FUND 26,786 1,429 - 26,786 0% 122 YOUTH SCHOLARSHIP FUND 3,600 1,113 731 2,869 20% 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 2,249 564 18,436 3% 125 REAL ESTATE EXCISE TAX 2 1,582,712 34,623 56,261 1,526,451 4% 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,189,291 - 2,773 1,186,518 0% 127 GIFTS CATALOG FUND 18,200 7,163 557 17,643 3% 129 SPECIAL PROJECTS FUND *4,000 12,586 17,469 (13,469) 437% 130 CEMETERY MAINTENANCE/IMPROVEMT 175,435 40,262 47,320 128,115 27% 132 PARKS CONSTRUCTION FUND 2,289,000 3,054 111,767 2,177,233 5% 136 PARKS TRUST FUND - - - - 0% 138 SISTER CITY COMMISSION 4,500 135 274 4,226 6% 139 TRANSPORTATION BENEFIT DISTRICT 645,000 202,657 205,135 439,865 32% 211 L.I.D. FUND CONTROL 28,600 - - 28,600 0% 213 L.I.D. GUARANTY FUND - - - - 0% 231 2012 LT GO DEBT SERVICE FUND 1,022,690 - 604 1,022,086 0% 232 2014 DEBT SERVICE FUND 966,286 - - 966,286 0% 421 WATER UTILITY FUND 9,630,124 1,413,173 1,818,190 7,811,934 19% 422 STORM UTILITY FUND 6,571,213 941,573 922,902 5,648,311 14% 423 SEWER/WWTP UTILITY FUND 14,746,399 3,617,445 2,223,434 12,522,965 15% 424 BOND RESERVE FUND 840,816 - - 840,816 0% 511 EQUIPMENT RENTAL FUND 1,093,279 252,195 357,003 736,276 33% 617 FIREMEN'S PENSION FUND 89,615 48,694 20,776 68,839 23% 627 BUSINESS IMPROVEMENT DISTRCIT - - 13,522 (13,522) 0% 95,004,314$ 19,157,287$ 21,023,654$ 73,994,182$ 22% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY *A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project Packet Page 123 of 258 3 Page 1 of 3 Title 2014 Amended Budget 4/30/2013 Revenues 4/30/2014 Revenues Amount Remaining % Received TAXES: REAL PERSONAL / PROPERTY TAX 9,857,161$ 1,885,738$ 1,708,482$ 8,148,679$ 17% EMS PROPERTY TAX 3,105,938 584,313 529,218 2,576,720 17% VOTED PROPERTY TAX 946,303 185,918 164,504 781,799 17% LOCAL RETAIL SALES/USE TAX 5,525,609 1,641,662 1,870,619 3,654,990 34% NATURAL GAS USE TAX 8,793 3,880 4,531 4,262 52% 1/10 SALES TAX LOCAL CRIM JUST 590,174 185,249 196,955 393,219 33% ELECTRIC UTILITY TAX 1,490,394 641,845 690,245 800,149 46% GAS UTILITY TAX 819,286 369,694 376,839 442,447 46% SOLID WASTE UTILITY TAX 297,972 99,793 99,770 198,202 33% WATER UTILITY TAX 920,882 271,544 300,542 620,340 33% SEWER UTILITY TAX 479,750 155,496 171,771 307,979 36% STORMWATER UTILITY TAX 295,972 104,112 108,881 187,091 37% T.V. CABLE UTILITY TAX 738,219 196,078 205,673 532,546 28% TELEPHONE UTILITY TAX 1,544,793 484,087 470,135 1,074,659 30% PULLTABS TAX 62,613 24,510 17,662 44,951 28% AMUSEMENT GAMES 746 100 25 721 3% LEASEHOLD EXCISE TAX 232,528 53,966 54,357 178,171 23% 26,917,133 6,887,984 6,970,211 19,946,922 26% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 5,666 4,400 40 5,626 1% PROF AND OCC LICENSE-TAXI 700 300 330 370 47% AMUSEMENTS 4,500 4,350 4,275 225 95% FRANCHISE AGREEMENT-COMCAST 659,488 167,992 172,694 486,794 26% FRANCHISE FEE-EDUCATION/GOVERNMENT - - 14,649 (14,649) 0% FRANCHISE AGREEMENT-VERIZON/FRONTIER 115,219 43,825 45,127 70,092 39% FRANCHISE AGREEMENT-BLACKROCK 14,299 5,710 4,717 9,582 33% FRANCHISE AGREMENT-ZAYO - 5,000 - - 0% OLYMPIC VIEW WATER DISTRICT FRANCHISE 1 233,162 52,692 126,873 106,289 54% GENERAL BUSINESS LICENSE 107,360 89,650 87,125 20,235 81% DEV SERV PERMIT SURCHARGE 38,500 7,230 12,925 25,575 34% NON-RESIDENT BUS LICENSE 53,963 27,050 28,550 25,413 53% RIGHT OF WAY FRANCHISE FEE 9,000 9,773 - 9,000 0% BUILDING STRUCTURE PERMITS 503,000 99,935 107,976 395,024 21% ANIMAL LICENSES 53,040 4,370 6,620 46,420 12% STREET AND CURB PERMIT 151,045 3,909 33,173 117,872 22% OTR NON-BUS LIC/PERMITS 18,467 3,601 4,625 13,842 25% 1,967,409 529,787 649,699 1,317,710 33% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - BULLET PROOF VEST 3,176 - - 3,176 0% ROOFTOP SOLAR CHALLENGE GRANT - - 1,000 (1,000) 0% TARGET ZERO TEAMS GRANT 7,500 1,480 2,095 5,405 28% HIGH VISIBILITY ENFORCEMENT 3,000 776 535 2,465 18% DOCKSIDE DRILLS GRANT REIMBURSE - - 1,442 (1,442) 0% SMART COMMUTER PROJECT GRANT - 250 - - 0% PUD PRIVILEDGE TAX 187,033 - - 187,033 0% MVET/SPECIAL DISTRIBUTION 8,916 4,562 4,975 3,941 56% JUDICIAL SALARY CONTRIBUTION-STATE 12,600 3,134 6,238 6,362 50% CRIMINAL JUSTICE-SPECIAL PROGRAMS 34,300 17,090 18,411 15,889 54% DUI - CITIES 7,900 3,597 3,636 4,264 46% LIQUOR EXCISE TAX 64,675 - 38,720 25,955 60% LIQUOR BOARD PROFITS 360,879 89,450 88,821 272,058 25% VERDANT INTERLOCAL GRANTS 39,513 - 39,513 - 100% 729,492 120,339 205,385 524,107 28% REVENUES - GENERAL FUND CITY OF EDMONDS 1 Received 1st quarter payment in April of 2014, and May of 2013 Packet Page 124 of 258 4 Title 2014 Amended Budget 4/30/2013 Revenues 4/30/2014 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS 1,200 266 162 1,038 14% COURT RECORD SERVICES 50 - - 50 0% D/M COURT REC SER 50 14 10 40 20% SHARED COURT COSTS 3,700 - - 3,700 0% MUNIC.-DIST. COURT CURR EXPEN 200 47 114 86 57% SALE MAPS & BOOKS 73 68 18 55 25% CLERKS TIME FOR SALE OF PARKING PERMITS 25,086 - - 25,086 0% PHOTOCOPIES 4,618 1,075 770 3,848 17% POLICE DISCLOSURE REQUESTS 4,000 1,501 1,110 2,890 28% ENGINEERING FEES AND CHARGES 2 267,630 31,160 62,134 205,496 23% ELECTION CANDIDATE FILING FEES 1,036 - - 1,036 0% SNO-ISLE 58,667 36,542 29,298 29,369 50% PASSPORTS AND NATURALIZATION FEES 11,000 3,500 7,600 3,400 69% POLICE SERVICES SPECIAL EVENTS 26,000 - - 26,000 0% OCDETF OVERTIME - 1,800 5,406 (5,406) 0% CAMPUS SAFETY-EDM. SCH. DIST.12,300 - - 12,300 0% WOODWAY-LAW PROTECTION 36,000 11,770 20,550 15,450 57% MISCELLANEOUS POLICE SERVICES 1,500 - - 1,500 0% POLICE - FINGERPRINTING 275 35 220 55 80% DUI EMERGENCY FIRE SERVICES 700 382 71 629 10% FIRE DISTRICT #1 STATION BILLINGS 3 28,503 13,304 29,278 (775) 103% ADULT PROBATION SERVICE CHARGE 64,000 16,300 21,363 42,637 33% BOOKING FEES 6,300 1,796 2,221 4,079 35% FIRE CONSTRUCTION INSPECTION FEES 5,716 2,080 5,836 (120) 102% EMERGENCY SERVICE FEES 24,575 4,343 5,261 19,314 21% EMS TRANSPORT USER FEE 4 800,000 412,923 241,224 558,776 30% CRIM CNV FEE DUI - 180 - - 0% CRIM CONV FEE CT 5,700 1,516 1,317 4,383 23% CRIM CONV FEE CN 2,000 412 467 1,533 23% FIBER SERVICES 37,349 10,960 4,960 32,389 13% INTERGOVERNMENTAL FIBER SERVICES 7,454 2,400 2,400 5,054 32% FLEX FUEL PAYMENTS FROM STATIONS 218 394 420 (202) 193% ANIMAL CONTROL SHELTER 6,616 1,740 955 5,661 14% ZONING/SUBDIVISION FEE 95,950 23,985 14,918 81,032 16% PLAN CHECKING FEES 2 310,000 73,517 249,335 60,665 80% FIRE PLAN CHECK FEES 2,984 625 2,930 54 98% PLANNING 1% INSPECTION FEE 1,630 75 302 1,328 19% S.E.P.A. REVIEW 6,980 3,395 1,705 5,275 24% CRITICAL AREA STUDY 16,530 4,960 6,510 10,020 39% DV COORDINATOR SERVICES 8,600 3,691 2,895 5,705 34% SWIM POOL ENTRANCE FEES 61,000 - - 61,000 0% GYM AND WEIGHTROOM FEES 5,500 2,274 1,948 3,552 35% LOCKER FEES 350 - - 350 0% SWIM CLASS FEES 32,000 - 70 31,930 0% PROGRAM FEES 757,000 253,643 281,083 475,917 37% TAXABLE RECREATION ACTIVITIES 120,000 51,634 48,112 71,888 40% SWIM TEAM/DIVE TEAM 32,500 - 165 32,335 1% BIRD FEST REGISTRATION FEES 825 - 30 795 4% INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,902,614 575,683 647,450 1,255,164 34% 4,796,979 1,549,991 1,700,619 3,096,360 35% CITY OF EDMONDS REVENUES - GENERAL FUND 2 Development Services has collected a larger amount of fees in 2014 versus 2013 3 Have invoiced twice in 2014, and only once by April in 2013 4 Received 1st quarter payment in April of 2013, have not received as of yet in 2014 Packet Page 125 of 258 5 Title 2014 Amended Budget 4/30/2013 Revenues 4/30/2014 Revenues Amount Remaining % Received FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 11,000 3,182 2,935 8,065 27% TRAFFIC INFRACTION PENALTIES 38,000 8,290 8,867 29,133 23% NC TRAFFIC INFRACTION 310,000 78,135 88,181 221,819 28% CRT COST FEE CODE LEG ASSESSMENT (LGA)25,000 5,979 6,945 18,055 28% SPEEDING DOUBLE 330 77 - 330 0% NON-TRAFFIC INFRACTION PENALTIES 2,085 - 1,201 884 58% OTHER INFRACTIONS '04 2,300 725 285 2,015 12% PARKING INFRACTION PENALTIES 52,000 14,946 15,462 36,538 30% PARK/INDDISZONE - 733 336 (336) 0% DWI PENALTIES 3,000 301 2,104 896 70% DUI - DP ACCT 3,700 667 826 2,874 22% CRIM CNV FEE DUI 700 - 191 509 27% OTHER CRIMINAL TRAF MISDEM PEN - - 29 (29) 0% CRIMINAL TRAFFIC MISDEMEANOR 8/03 38,000 10,000 11,742 26,258 31% CRIMINAL CONVICTION FEE CT - 74 465 (465) 0% OTHER NON-TRAF MISDEMEANOR PEN 100 61 4 97 4% OTHER NON TRAFFIC MISD. 8/03 - (2,320) 2,395 (2,395) 0% COURT DV PENALTY ASSESSMENT 1,900 532 535 1,365 28% CRIMINAL CONVICTION FEE CN - 57 289 (289) 0% CRIMINAL COSTS-RECOUPMENTS 120,000 32,244 32,697 87,303 27% PUBLIC DEFENSE RECOUPMENT 35,000 7,706 10,972 24,028 31% COURT INTERPRETER COSTS 50 36 109 (59) 217% BUS. LICENSE PERMIT PENALTY 4,000 2,630 2,635 1,365 66% MISC FINES AND PENALTIES 3,600 1,510 - 3,600 0% 650,765 165,565 189,203 461,562 29% MISCELLANEOUS: INVESTMENT INTEREST 88,200 144 4,219 83,981 5% INTEREST ON COUNTY TAXES 1,281 387 50 1,231 4% INTEREST - COURT COLLECTIONS 4,000 1,080 2,374 1,626 59% PARKING 12,804 3,160 3,422 9,382 27% SPACE/FACILITIES RENTALS 153,200 19,962 19,119 134,082 12% BRACKET ROOM RENTAL 4,817 2,440 3,120 1,697 65% LEASES LONG-TERM 159,335 56,937 55,056 104,279 35% VENDING MACHINE/CONCESSION 5,500 1,007 1,065 4,435 19% OTHER RENTS & USE CHARGES 8,400 1,125 375 8,025 4% PARKS DONATIONS 9,100 7,500 4,374 4,726 48% BIRD FEST CONTRIBUTIONS 1,300 200 450 850 35% PARKS GRANTS - PRIVATE SOURCES - 1,235 - - 0% SALE OF JUNK/SALVAGE 1,200 - 120 1,080 10% SALES OF UNCLAIM PROPERTY 4,000 1,592 166 3,834 4% CONFISCATED AND FORFEITED PROPERTY - 358 - - 0% POLICE JUDGMENTS/RESTITUTION 477 40 88 389 18% CASHIER'S OVERAGES/SHORTAGES 45 1 201 (156) 447% OTHER MISC REVENUES 725,427 2,572 603 724,824 0% SMALL OVERPAYMENT 68 2 21 47 31% NSF FEES - PARKS & REC 150 30 30 120 20% NSF FEES - MUNICIPAL COURT 1,300 233 250 1,050 19% NSF FEES - DEVELOPMENT SERVICES DEPT - 90 - - 0% US BANK REBATE - - 1,557 (1,557) 0% 1,180,604 100,092 96,661 1,083,943 8% TRANSFERS-IN: PROCEEDS OF REFUNDING DEBT 2,763,315 - 2,763,314 1 100% 2,763,315 - 2,763,314 1 0% TOTAL GENERAL FUND REVENUE 39,005,697$ 9,353,758$ 12,575,092$ 26,430,605$ 32% REVENUES - GENERAL FUND CITY OF EDMONDS Packet Page 126 of 258 6 Page 1 of 6 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) SALARIES AND WAGES 13,071,102$ 3,930,559$ 4,003,428$ 9,067,674$ 31% OVERTIME 425,123 104,360 125,646 299,477 30% HOLIDAY BUY BACK 201,026 802 858 200,168 0% BENEFITS 4,659,657 1,346,902 1,495,529 3,164,128 32% UNIFORMS 65,210 17,596 17,541 47,669 27% SUPPLIES 376,613 92,342 113,120 263,493 30% SMALL EQUIPMENT 240,083 44,869 73,409 166,674 31% PROFESSIONAL SERVICES 2,288,918 466,491 434,475 1,854,443 19% COMMUNICATIONS 203,230 60,969 42,668 160,562 21% TRAVEL 33,685 2,711 3,132 30,553 9% ADVERTISING 57,375 5,845 8,395 48,980 15% RENTAL/LEASE 933,815 274,526 310,830 622,985 33% INSURANCE 379,784 397,566 383,906 (4,122) 101% UTILITIES 457,800 147,082 134,780 323,020 29% REPAIRS & MAINTENANCE 349,835 128,079 143,969 205,866 41% MISCELLANEOUS 354,066 94,109 103,766 250,300 29% INTERGOVERNMENTAL SERVICES 8,316,935 3,893,689 3,941,160 4,375,775 47% INTERGOVERNMENTAL PAYMENTS 180,000 - - 180,000 0% EXCISE TAXES 6,452 993 1,128 5,324 17% INTERFUND TRANSFER 5,137,373 255,078 - 5,137,373 0% MACHINERY/EQUIPMENT 55,721 22,735 - 55,721 0% GENERAL OBLIGATION BOND PRINCIPAL 2,874,066 - 2,720,000 154,066 95% CAPITAL LEASES AND INSTALLMENT PURCHASES 64,654 - 64,654 0 100% OTHER DEBT - 478 479 (479) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 85,400 - 24,632 60,768 29% DEBT ISSUE COSTS - - 16,481 (16,481) 0% INTERFUND SERVICES 200,000 - - 200,000 0% INTERFUND RENTAL - 16,000 - - 0% 41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35% LEOFF-MEDICAL INS. RESERVE (009) BENEFITS 312,774$ 79,011$ 99,924$ 212,850$ 32% IN HOME LTC CLAIMS 183,337 35,901 24,508 158,829 13% PROFESSIONAL SERVICES 7,000 6,081 - 7,000 0% MISCELLANEOUS 250 290 275 (25) 110% 503,361$ 121,283$ 124,707$ 378,654$ 25% RISK MANAGEMENT RESERVE FUND (011) MISCELLANEOUS 300,000$ 464,100$ -$ 300,000$ 0% 300,000$ 464,100$ -$ 300,000$ 0% HISTORIC PRESERVATION GIFT FUND (014) SUPPLIES 100$ -$ -$ 100$ 0% PROFESSIONAL SERVICES 100 - - 100 0% ADVERTISING 100 - - 100 0% MISCELLANEOUS 7,700 800 - 7,700 0% 8,000$ 800$ -$ 8,000$ 0% BUILDING MAINTENANCE SUBFUND (016) SUPPLIES -$ -$ 914$ (914)$ 0% PROFESSIONAL SERVICES 20,000 70 2,217 17,783 11% REPAIRS & MAINTENANENCE 668,200 - 10,123 658,077 2% CONSTRUCTION PROJECTS 32,000 - - 32,000 0% 720,200$ 70$ 13,254$ 674,946$ 2% DRUG ENFORCEMENT FUND (104) FUEL CONSUMED 3,000 1,523 2,430 570 81% SMALL EQUIPMENT 5,000 - - 5,000 0% COMMUNICATIONS 2,233 1,134 1,030 1,203 46% REPAIR/MAINT 800 - - 800 0% MISCELLANEOUS 20,000 - - 20,000 0% INTERGOVTL SVC 50,000 - - 50,000 0% 81,033$ 2,658$ 3,460$ 77,573$ 4% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 127 of 258 7 Page 2 of 6 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent STREET FUND (111) SALARIES AND WAGES 481,344$ 138,785$ 145,248$ 336,096$ 30% OVERTIME 21,400 6,487 9,471 11,929 44% BENEFITS 239,311 59,726 69,098 170,213 29% UNIFORMS 6,000 3,520 3,462 2,538 58% SUPPLIES 240,000 39,829 29,297 210,703 12% SMALL EQUIPMENT 26,000 - 3,292 22,708 13% PROFESSIONAL SERVICES 13,700 4,071 4,932 8,768 36% COMMUNICATIONS 2,500 832 1,508 992 60% TRAVEL 1,000 - 110 890 11% ADVERTISING 350 - - 350 0% RENTAL/LEASE 180,104 52,450 59,438 120,666 33% INSURANCE 82,400 87,201 74,683 7,717 91% UTILITIES 275,783 64,254 65,847 209,936 24% REPAIRS & MAINTENANCE 45,000 2,313 5,264 39,736 12% MISCELLANEOUS 8,000 405 - 8,000 0% INTERGOVERNMENTAL SERVICES 2,000 89 48 1,952 2% INTERFUND TRANSFER 28,805 - - 28,805 0% GENERAL OBLIGATION BOND PRINCIPAL 3,149 - - 3,149 0% INTEREST ON LONG-TERM EXTERNAL DEBT 1,964 - - 1,964 0% 1,658,810$ 459,962$ 471,697$ 1,187,113$ 28% COMBINED STREET CONST/IMPROVE (112) PROFESSIONAL SERVICES 2,022,300$ 96,675$ 143,741$ 1,878,559$ 7% INTERFUND TRANSFER OUT 384,043 - - 384,043 0% LAND 373,000 - 4,508 368,492 1% CONST SURFACE CONST PROJECTS 6,215,200 75,590 193,868 6,021,332 3% INTERGOVERNMENTAL LOANS 72,203 - - 72,203 0% INTEREST ON INTERGOVERNMENTAL LOANS 4,120 - - 4,120 0% INTERFUND SERVICES 491,000 40,005 83,567 407,433 17% 9,561,866$ 212,270$ 425,684$ 9,136,182$ 4% MUNICIPAL ARTS ACQUIS. FUND (117) SUPPLIES 4,200$ 18$ 39$ 4,161$ 1% SMALL EQUIPMENT 1,000 - - 1,000 0% PROFESSIONAL SERVICES 135,000 4,473 10,747 124,253 8% TRAVEL 75 12 11 65 14% ADVERTISING 4,000 3,700 2,303 1,698 58% RENTAL/LEASE 2,000 - - 2,000 0% REPAIRS & MAINTENANCE 300 - - 300 0% MISCELLANEOUS 6,000 702 1,096 4,904 18% 152,575$ 8,906$ 14,195$ 138,380$ 9% HOTEL/MOTEL TAX REVENUE FUND (120) PROFESSIONAL SERVICES 16,000$ -$ 4,047$ 11,953$ 25% ADVERTISING 33,500 5,006 3,343 30,158 10% MISCELLANEOUS 500 100 - 500 0% INTERFUND TRANSFERS 4,000 - - 4,000 0% 54,000$ 5,106$ 7,389$ 46,611$ 14% EMPLOYEE PARKING PERMIT FUND (121) SUPPLIES 1,700$ 874$ -$ 1,700$ 0% SMALL EQUIPMENT -$ 555 - - 0% PROFESSIONAL SERVICES 25,086 - - 25,086 0% 26,786$ 1,429$ -$ 26,786$ 0% YOUTH SCHOLARSHIP FUND (122) MISCELLANEOUS 3,600$ 1,113$ 731$ 2,869$ 20% 3,600$ 1,113$ 731$ 2,869$ 20% TOURISM PROMOTIONAL FUND/ARTS (123) PROFESSIONAL SVC 10,500$ 1,697$ -$ 10,500$ 0% ADVERTISING 4,500 553 - 4,500 0% MISCELLANEOUS 4,000 - 564 3,436 14% 19,000$ 2,249$ 564$ 18,436$ 3% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 128 of 258 8 Page 3 of 6 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 2 (125) SUPPLIES 30,000$ 23,098$ 33,113$ (3,113)$ 110% PROFESSIONAL SERVICES 400,000 1,876 6,801 393,199 2% ADVERTISING - 148 - - 0% RENTAL/LEASE - - 3,379 (3,379) 0% REPAIRS & MAINTENANCE 152,712 9,500 12,968 139,744 8% INTERFUND TRANSFER 800,000 - - 800,000 0% CONSTRUCTION PROJECTS 200,000 - - 200,000 0% 1,582,712$ 34,623$ 56,261$ 1,526,451$ 4% REAL ESTATE EXCISE TAX 1, PARKS ACQ (126) MISCELLANEOUS 200,000$ -$ 2,500$ 197,500$ 1% INTERFUND TRANSFER 959,528 - - 959,528 0% LAND - - 273 (273) 0% GENERAL OBLIGATION BONDS 18,330 - - 18,330 0% INTEREST 11,433 - - 11,433 0% 1,189,291$ -$ 2,773$ 1,186,518$ 0% GIFTS CATALOG FUND (127) SUPPLIES 11,700$ 1,013$ 557$ 11,143$ 5% PROFESSIONAL SERVICES 4,000 6,150 - 4,000 0% INTERFUND TRANSFER 2,500 - - 2,500 0% 18,200$ 7,163$ 557$ 17,643$ 3% SPECIAL PROJECTS FUND (129) * PROFESSIONAL SERVICES 2,000$ -$ -$ 2,000$ 0% CONSTRUCTION PROJECTS - - 17,469 (17,469) 0% INTERFUND SERVICES 2,000 12,586 - 2,000 0% 4,000$ 12,586$ 17,469$ (13,469)$ 437% CEMETERY MAINTENANCE/IMPROVEMENT (130) SALARIES AND WAGES 81,251$ 23,058 23,380$ 57,871$ 29% OVERTIME 3,500 371 1,204 2,296 34% BENEFITS 39,056 10,511 10,634 28,422 27% UNIFORMS 1,000 - - 1,000 0% SUPPLIES 7,000 373 2,339 4,661 33% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 2,385 4,585 15,415 23% PROFESSIONAL SERVICES 1,000 - - 1,000 0% COMMUNICATIONS 1,412 466 479 933 34% TRAVEL 500 - - 500 0% ADVERTISING 3,200 251 177 3,023 6% RENTAL/LEASE 9,216 1,752 3,072 6,144 33% UTILITIES 3,800 - 277 3,523 7% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 4,000 1,094 1,173 2,827 29% 175,435$ 40,262$ 47,320$ 128,115$ 27% PARKS CONSTRUCTION FUND (132) PROFESSIONAL SERVICES (201,000) 1,940 42,876 (243,876) 0% LAND 700,000 - - 700,000 0% CONSTRUCTION PROJECTS 1,790,000 - 68,892 1,721,108 4% INTERFUND SERVICES - 1,114 - - 0% 2,289,000$ 3,054$ 111,767$ 2,177,233$ 5% SISTER CITY COMMISSION (138) SUPPLIES 500$ -$ -$ 500$ 0% TRAVEL 3,000 - - 3,000 0% MISCELLANEOUS 1,000 135 274 726 27% 4,500$ 135$ 274$ 4,226$ 6% TRANSPORTATION BENEFIT DISTRICT (139) PROFESSIONAL SERVICES -$ 1,756$ -$ -$ 0% INSURANCE 5,000 5,000 2,500 2,500 50% INTERFUND TRANSFER - 195,902 - - 0% INTERGOVTL SERVICES 640,000 - 202,635 437,365 32% 645,000$ 202,657$ 205,135$ 439,865$ 32% *A budget amendment will be completed for this carryforward expense for the SR99 International District Enhancement Project CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 129 of 258 9 Page 4 of 6 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent LID FUND CONTROL (211) INTERFUND TRANSFER 28,600$ -$ -$ 28,600$ 0% 28,600$ -$ -$ 28,600$ 0% 2012 LTGO DEBT SERVIC FUND (231) GENERAL OBLIGATION BOND 854,667$ -$ -$ 854,667$ 0% INTEREST 168,023 - - 168,023 0% OTHER INTEREST & DEBT SERVICE COSTS - - 604 (604) 0% 1,022,690$ -$ 604$ 1,022,086$ 0% 2014 DEBT SERVICE FUND (232) GENERAL OBLIGATION BOND 923,199$ -$ -$ 923,199$ 0% INTEREST 23,105 - - 23,105 0% DEBT ISSUE COSTS 19,982 - - 19,982 0% 966,286$ -$ -$ 966,286$ 0% WATER FUND (421) SALARIES AND WAGES 677,172$ 237,867$ 244,718$ 432,454$ 36% OVERTIME 24,180 7,052 5,568 18,612 23% BENEFITS 326,137 98,402 111,984 214,153 34% UNIFORMS 6,800 2,836 1,507 5,293 22% SUPPLIES 151,838 19,916 32,936 118,902 22% FUEL CONSUMED - - - - 0% WATER PURCHASED FOR RESALE 1,600,000 287,250 286,001 1,313,999 18% SUPPLIES PURCHASED FOR INVENTORY/RESALE 130,816 33,515 59,352 71,464 45% SMALL EQUIPMENT 25,161 269 14,027 11,134 56% PROFESSIONAL SERVICES 229,150 56,517 59,754 169,396 26% COMMUNICATIONS 35,000 12,899 7,679 27,321 22% TRAVEL 2,600 - - 2,600 0% ADVERTISING 500 - - 500 0% RENTAL/LEASE 104,820 30,796 34,868 69,952 33% INSURANCE 66,869 67,607 74,689 (7,820) 112% UTILITIES 40,000 16,022 15,514 24,486 39% REPAIRS & MAINTENANCE 17,600 667 2,775 14,825 16% MISCELLANEOUS 307,880 110,509 123,785 184,095 40% INTERGOVERNMENTAL SERVICES 30,000 10,079 10,302 19,698 34% INTERFUND TAXES 920,881 271,544 300,542 620,339 33% INTERFUND TRANSFER 292,830 - - 292,830 0% MACHINERY/EQUIPMENT 49,849 - - 49,849 0% CONSTRUCTION PROJECTS 3,475,939 - 270,338 3,205,601 8% GENERAL OBLIGATION BONDS 2,115 - - 2,115 0% REVENUE BONDS 306,140 - - 306,140 0% INTERGOVERNMENTAL LOANS 45,839 - - 45,839 0% INTEREST 275,912 - - 275,912 0% OTHER INTEREST & DEBT SERVICE COSTS - 175 175 (175) 0% INTERFUND SERVICES 484,096 149,204 161,674 322,422 33% INTERFUND REPAIR/MAINT - 48 - - 0% 9,630,124$ 1,413,173$ 1,818,190$ 7,811,934$ 19% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS Packet Page 130 of 258 10 Page 5 of 6 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent STORM FUND (422) SALARIES AND WAGES 594,775$ 185,539$ 184,875$ 409,900$ 31% OVERTIME 6,000 2,789 3,661 2,339 61% BENEFITS 258,745 75,758 84,147 174,598 33% UNIFORMS 6,500 3,841 4,151 2,349 64% SUPPLIES 58,333 9,194 17,176 41,157 29% SMALL EQUIPMENT 4,000 164 560 3,440 14% PROFESSIONAL SERVICES 1,548,909 231,273 126,763 1,422,146 8% COMMUNICATIONS 3,200 420 1,277 1,923 40% TRAVEL 4,300 654 - 4,300 0% ADVERTISING 500 - - 500 0% RENTAL/LEASE 213,612 70,941 69,705 143,907 33% INSURANCE 8,089 8,407 36,035 (27,946) 445% UTILITES 10,500 3,182 3,157 7,343 30% REPAIR & MAINTENANCE 13,000 5,797 6,711 6,289 52% MISCELLANEOUS 112,100 35,041 37,770 74,330 34% INTERGOVERNMENTAL SERVICES 75,000 16,763 39,923 35,077 53% INTERFUND TAXES AND OPERATING ASSESSMENT 295,973 104,112 108,881 187,092 37% INTERFUND TRANSFER 54,291 - - 54,291 0% CONSTRUCTION PROJECTS 2,219,712 - - 2,219,712 0% GENERAL OBLIGATION BONDS 105,461 - - 105,461 0% REVENUE BONDS 149,691 - - 149,691 0% INTERGOVERNMENTAL LOANS 32,063 - - 32,063 0% INTEREST 182,178 - - 182,178 0% OTHER INTEREST & DEBT SERVICE COSTS - 83 84 (84) 0% INTERFUND PROFESSIONAL SERVICES 614,281 187,615 198,028 416,253 32% 6,571,213$ 941,573$ 922,902$ 5,648,311$ 14% SEWER FUND (423) SALARIES AND WAGES 1,650,330$ 517,620$ 547,406$ 1,102,924$ 33% OVERTIME 73,000 38,312 26,690 46,310 37% BENEFITS 760,694 210,921 246,802 513,892 32% UNIFORMS 11,400 6,884 5,411 5,989 47% SUPPLIES 399,333 83,968 63,966 335,367 16% FUEL CONSUMED 90,000 62,986 36,296 53,704 40% SMALL EQUIPMENT 26,000 2,044 26,706 (706) 103% PROFESSIONAL SERVICES 1,065,500 421,769 172,247 893,253 16% COMMUNICATIONS 40,000 11,802 11,834 28,166 30% TRAVEL 7,400 - - 7,400 0% ADVERTISING 2,500 - - 2,500 0% RENTAL/LEASE 149,968 43,928 49,858 100,110 33% INSURANCE 155,006 156,092 128,145 26,861 83% UTILITIES 1,170,600 389,854 270,644 899,956 23% REPAIR & MAINTENANCE 175,000 41,641 40,716 134,284 23% MISCELLANEOUS 217,935 72,559 63,172 154,763 29% INTERGOVERNMENTAL SERVICES 408,889 42,648 43,894 364,995 11% INTERFUND TAXES AND OPERATING ASSESSMENT 479,750 155,496 171,771 307,979 36% INTERFUND TRANSFERS 1,168,346 - - 1,168,346 0% MACHINERY/EQUIPMENT 449,500 - 6,504 442,996 1% CONSTRUCTION PROJECTS 4,837,535 1,173,021 105,675 4,731,860 2% GENERAL OBLIGATION BONDS 120,529 - - 120,529 0% REVENUE BONDS 69,169 - - 69,169 0% INTERGOVERNMENTAL LOANS 203,621 - - 203,621 0% INTEREST 149,971 - - 149,971 0% OTHER INTEREST & DEBT SERVICE COSTS - 41 41 (41) 0% INTERFUND PROFESSIONAL SERVICES 864,423 185,859 205,656 658,767 24% 14,746,399$ 3,617,445$ 2,223,434$ 12,522,965$ 15% BOND RESERVE FUND (424) REVENUE BONDS 160,000$ -$ -$ 160,000$ 0% INTEREST 680,816 - - 680,816 0% 840,816 - - 840,816 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 131 of 258 11 Page 6 of 6 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) SALARIES AND WAGES 203,962$ 48,517$ 68,703$ 135,259$ 34% OVERTIME 1,000 886 234 766 23% BENEFITS 89,965 23,398 31,358 58,607 35% UNIFORMS 1,000 356 477 523 48% SUPPLIES 96,500 19,066 22,246 74,254 23% FUEL CONSUMED 1,000 - 234 766 23% SUPPLIES PURCHASED FOR INVENTORY/RESALE 361,700 48,932 54,249 307,451 15% SMALL EQUIPMENT 8,000 576 10,253 (2,253) 128% PROFESSIONAL SERVICES 1,000 931 383 617 38% COMMUNICATIONS 3,000 431 615 2,385 21% RENTAL/LEASE 14,484 3,097 4,593 9,891 32% INSURANCE 32,701 34,153 37,376 (4,675) 114% UTILITIES 14,000 4,784 4,698 9,302 34% REPAIRS & MAINTENANCE 60,000 17,557 15,819 44,181 26% MISCELLANEOUS 6,000 2,466 3,049 2,951 51% INTERGOVERNMENTAL SERVICES 2,500 119 64 2,436 3% MACHINERY/EQUIPMENT 186,467 46,927 96,564 89,903 52% INTERFUND RENTAL 10,000 - 6,089 3,911 61% 1,093,279$ 252,195$ 357,003$ 736,276$ 33% FIREMEN'S PENSION FUND (617) BENEFITS 49,619$ 13,504$ 10,681$ 38,938$ 22% PENSION AND DISABILITY PAYMENTS 38,796 34,021 10,094 28,702 26% PROFESSIONAL SERVICES 1,200 1,169 - 1,200 0% 89,615$ 48,694$ 20,776$ 68,839$ 23% BUSINESS IMPROVEMENT DISTRICT FUND (627) PROFESSIONAL SERVICES -$ -$ 12,395$ (12,395)$ 0% MISCELLANEOUS - - 1,127 (1,127) 0% -$ -$ 13,522$ (13,522)$ 0% TOTAL EXPENDITURE ALL FUNDS 95,004,314$ 19,157,287$ 21,023,654$ 73,113,366$ 22% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Packet Page 132 of 258 12 Page 1 of 1 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent CITY COUNCIL 238,644$ 83,350$ 65,481$ 173,163$ 27% OFFICE OF MAYOR 251,085 78,215 82,041 169,044 33% HUMAN RESOURCES 349,938 84,440 112,767 237,171 32% MUNICIPAL COURT 801,872 232,844 257,767 544,105 32% CITY CLERK 537,273 174,295 164,667 372,606 31% ADMINISTRATIVE SERVICES 1,645,285 531,656 499,111 1,146,174 30% CITY ATTORNEY 552,900 163,684 186,128 366,772 34% NON-DEPARTMENTAL *17,816,558 4,569,788 7,277,792 10,538,766 41% POLICE SERVICES 8,824,364 2,792,819 2,754,778 6,069,586 31% COMMUNITY SERVICES/ECONOMIC DEV.508,024 112,729 160,955 347,069 32% DEVELOPMENT SERVICES 2,185,960 535,592 523,426 1,662,534 24% PARKS & RECREATION 3,811,516 940,767 977,642 2,833,874 26% PUBLIC WORKS 2,088,677 569,310 619,885 1,468,792 30% FACILITIES MAINTENANCE 1,405,827 434,291 481,545 924,282 34% 41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35% Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent WATER UTILITY FUND 9,630,124$ 1,413,173$ 1,818,190$ 7,811,934$ 19% STORM UTILITY FUND 6,571,213 941,573 922,902 5,648,311 14% SEWER/WWTP UTILITY FUND 14,746,399 3,617,445 2,223,434 12,522,965 15% BOND RESERVE FUND 840,816 - - 840,816 0% 31,788,552$ 5,972,190$ 4,964,526$ 26,824,026$ 16% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS *Bond payment of $2.7 million was made in April of 2014 Packet Page 133 of 258 13 Page 1 of 4 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 117,615$ 39,372$ 38,042$ 79,573$ 32% OVERTIME 2,000 222 124 1,876 6% BENEFITS 72,271 23,144 23,947 48,324 33% SUPPLIES 2,000 88 373 1,627 19% SMALL EQUIPMENT - - 580 (580) 0% PROFESSIONAL SERVICES 10,000 18,788 521 9,479 5% COMMUNICATIONS 3,000 780 863 2,137 29% TRAVEL 2,500 358 648 1,852 26% RENTAL/LEASE 490 147 171 319 35% REPAIRS/MAINTENANCE 1,500 - - 1,500 0% MISCELLANEOUS 27,268 450 212 27,056 1% 238,644$ 83,350$ 65,481$ 173,163$ 27% OFFICE OF MAYOR SALARIES 192,115$ 61,995$ 64,239$ 127,876$ 33% BENEFITS 46,170 13,931 14,970 31,200 32% SUPPLIES 2,000 804 92 1,908 5% PROFESSIONAL SERVICES 1,500 29 957 543 64% COMMUNICATION 1,400 255 247 1,153 18% TRAVEL 2,000 282 256 1,744 13% RENTAL/LEASE 2,400 630 852 1,548 35% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 3,000 288 429 2,571 14% 251,085$ 78,215$ 82,041$ 169,044$ 33% HUMAN RESOURCES SALARIES 194,389$ 52,929$ 63,087$ 131,302$ 32% BENEFITS 59,339 15,992 21,657 37,682 36% SUPPLIES 2,300 1,115 1,399 901 61% SMALL EQUIPMENT 100 - 164 (64) 164% PROFESSIONAL SERVICES 71,000 6,394 17,480 53,520 25% COMMUNICATIONS 700 120 193 507 28% TRAVEL 500 100 - 500 0% ADVERTISING 5,000 1,388 1,030 3,970 21% RENTAL/LEASE 2,200 631 853 1,347 39% REPAIR/MAINTENANCE 6,000 5,349 6,119 (119) 102% MISCELLANEOUS 8,410 423 786 7,624 9% 349,938$ 84,440$ 112,767$ 237,171$ 32% MUNICIPAL COURT SALARIES 500,048$ 149,982$ 174,610$ 325,438$ 35% OVERTIME - - 1,621 (1,621) 0% BENEFITS 177,004 49,401 52,493 124,511 30% SUPPLIES 9,400 3,162 3,698 5,702 39% SMALL EQUIPMENT 2,500 1,003 236 2,264 9% PROFESSIONAL SERVICES 69,000 24,385 18,501 50,499 27% COMMUNICATIONS 2,600 552 906 1,694 35% TRAVEL 2,390 757 847 1,543 35% RENTAL/LEASE 1,070 319 607 463 57% REPAIR/MAINTENANCE 610 304 2,000 (1,390) 328% MISCELLANEOUS 37,250 2,980 2,247 35,003 6% 801,872$ 232,844$ 257,767$ 544,105$ 32% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS Packet Page 134 of 258 14 Page 2 of 4 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 307,596$ 100,993$ 96,916$ 210,680$ 32% OVERTIME - - 284 (284) 0% BENEFITS 101,833 30,698 34,904 66,929 34% SUPPLIES 10,237 2,433 2,320 7,917 23% PROFESSIONAL SERVICES 24,107 8,291 7,886 16,221 33% COMMUNICATIONS 50,000 18,162 8,864 41,136 18% TRAVEL 1,000 - - 1,000 0% ADVERTISING 4,200 2,122 650 3,550 15% RENTAL/LEASE 20,000 5,331 5,696 14,304 28% REPAIRS & MAINTENANCE 14,300 4,795 5,934 8,366 41% MISCELLANEOUS 4,000 1,470 1,213 2,787 30% 537,273$ 174,295$ 164,667$ 372,606$ 31% ADMINISTRATIVE SERVICES SALARIES 771,709$ 223,289$ 234,978$ 536,731$ 30% OVERTIME 6,667 3,013 1,818 4,849 27% BENEFITS 255,363 68,088 80,303 175,061 31% SUPPLIES 36,036 9,064 22,437 13,599 62% SMALL EQUIPMENT 170,554 37,827 61,589 108,965 36% PROFESSIONAL SERVICES 103,856 66,489 2,792 101,064 3% COMMUNICATIONS 58,960 17,100 14,580 44,380 25% TRAVEL 1,750 - 6 1,744 0% RENTAL/LEASE 8,904 3,008 2,980 5,924 33% REPAIR/MAINTENANCE 180,986 71,900 73,317 107,669 41% MISCELLANEOUS 10,500 9,143 4,311 6,189 41% MACHINERY/EQUIPMENT 40,000 22,735 - 40,000 0% 1,645,285$ 531,656$ 499,111$ 1,146,174$ 30% CITY ATTORNEY PROFESSIONAL SERVICES 552,900$ 163,684$ 186,078$ 366,822$ 34% MISC PROSECUTOR - - 50 (50) 0% 552,900$ 163,684$ 186,128$ 366,772$ 34% NON-DEPARTMENTAL SALARIES 278,171$ -$ -$ 278,171$ 0% BENEFITS - UNEMPLOYMENT 25,000 12,434 8,481 16,519 34% SUPPLIES 3,000 - 115 2,885 4% PROFESSIONAL SERVICES 287,347 81,036 81,000 206,347 28% RENTAL/LEASE 3,600 3,600 3,600 - 100% INSURANCE 379,784 397,566 383,906 (4,122) 101% MISCELLANEOUS 55,708 40,165 42,274 13,434 76% INTERGOVT SERVICES 8,236,003 3,778,439 3,931,042 4,304,961 48% ECA LOAN PAYMENT 180,000 - - 180,000 0% EXCISE TAXES 6,452 993 1,128 5,324 17% INTERFUND TRANSFERS 5,137,373 255,078 - 5,137,373 0% GENERAL OBLIGATION BOND 2,874,066 - 2,720,000 154,066 95% INSTALLMENT PURCHASES 64,654 - 64,654 0 100% INTEREST ON LONG-TERM DEBT 85,400 - 24,632 60,768 29% DEBT ISSUANCE COSTS - - 16,481 (16,481) 0% FISCAL AGENT FEES - 478 479 (479) 0% INTERFUND SERVICES 200,000 - - 200,000 0% 17,816,558$ 4,569,788$ 7,277,792$ 10,538,766$ 41% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 135 of 258 15 Page 3 of 4 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 5,263,948$ 1,707,771$ 1,673,391$ 3,590,557$ 32% OVERTIME 402,456 98,250 118,191 284,265 29% HOLIDAY BUYBACK 201,026 802 858 200,168 0% BENEFITS 1,962,070 593,704 650,029 1,312,041 33% UNIFORMS 56,910 15,439 14,076 42,834 25% SUPPLIES 87,500 27,145 26,834 60,666 31% SMALL EQUIPMENT 15,900 3,244 3,722 12,178 23% PROFESSIONAL SERVICES 114,287 21,403 34,436 79,851 30% COMMUNICATIONS 25,592 6,268 6,827 18,765 27% TRAVEL 14,300 1,069 1,224 13,076 9% ADVERTISING 375 36 21 354 6% RENTAL/LEASE 608,688 178,317 201,995 406,693 33% REPAIR/MAINTENANCE 16,115 2,618 2,416 13,699 15% MISCELLANEOUS 44,960 10,503 15,641 29,319 35% INTERGOVTL SERVICES 10,237 110,250 5,119 5,119 50% INTERFUND RENTAL - 16,000 - - 0% 8,824,364$ 2,792,819$ 2,754,778$ 6,069,586$ 31% COMMUNITY SERVICES/ECON DEV. SALARIES 216,742$ 71,283$ 117,511$ 99,231$ 54% BENEFITS 68,668 20,815 25,010 43,658 36% SUPPLIES 1,500 204 228 1,272 15% SMALL EQUIPMENT 800 - - 800 0% PROFESSIONAL SERVICES 145,824 17,489 14,007 131,817 10% COMMUNICATIONS 1,490 485 294 1,196 20% TRAVEL 2,000 - 6 1,994 0% ADVERTISING 39,500 - 1,477 38,023 4% RENTAL/LEASE 2,000 751 853 1,147 43% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 29,000 1,703 1,569 27,431 5% 508,024$ 112,729$ 160,955$ 347,069$ 32% DEVELOPMENT SERVICES/PLANNING SALARIES 1,255,706$ 382,630$ 363,874$ 891,832$ 29% OVERTIME 1,300 25 1,012 288 78% BENEFITS 459,602 124,673 133,035 326,567 29% UNIFORMS 100 - - 100 0% SUPPLIES 13,100 2,480 4,519 8,581 34% SMALL EQUIPMENT 1,100 - 280 820 25% PROFESSIONAL SERVICES 380,800 6,384 (1,091) 381,891 0% COMMUNICATIONS 4,600 1,498 1,143 3,457 25% TRAVEL 1,600 12 33 1,567 2% ADVERTISING 4,000 1,367 2,420 1,580 61% RENTAL/LEASE 38,152 10,803 12,311 25,841 32% REPAIRS & MAINTENANCE 500 - - 500 0% MISCELLANEOUS 25,400 5,722 5,887 19,513 23% 2,185,960$ 535,592$ 523,426$ 1,662,534$ 24% ENGINEERING SALARIES 1,203,904$ 332,460$ 352,219$ 851,685$ 29% OVERTIME 5,000 947 - 5,000 0% BENEFITS 423,053 119,093 137,081 285,972 32% UNIFORMS 360 - - 360 0% SMALL EQUIPMENT 2,200 403 1,511 689 69% PROFESSIONAL SERVICES 52,950 840 - 52,950 0% COMMUNICATIONS 11,220 1,524 1,863 9,357 17% TRAVEL 600 10 40 560 7% ADVERTISING - 264 - - 0% RENTAL/LEASE 18,492 4,468 6,164 12,328 33% REPAIR/MAINTENANCE 1,800 - 699 1,101 39% MISCELLANEOUS 15,000 2,629 5,564 9,436 37% 1,734,579$ 462,638$ 505,140$ 1,229,439$ 29% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 136 of 258 16 Page 4 of 4 Title 2014 Adopted Budget 4/30/2013 Expenditures 4/30/2014 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 1,893,802$ 519,272$ 524,418$ 1,369,384$ 28% OVERTIME 5,000 1,881 1,917 3,083 38% BENEFITS 664,166 180,564 196,644 467,522 30% UNIFORMS 5,340 1,691 1,935 3,405 36% SUPPLIES 114,940 31,205 27,733 87,207 24% SMALL EQUIPMENT 43,929 1,820 2,951 40,978 7% PROFESSIONAL SERVICES 475,147 51,264 71,573 403,574 15% COMMUNICATIONS 28,818 9,367 1,778 27,040 6% TRAVEL 4,545 124 72 4,473 2% ADVERTISING 4,300 668 2,797 1,503 65% RENTAL/LEASE 170,019 50,023 56,149 113,870 33% PUBLIC UTILITY 175,000 45,894 33,550 141,450 19% REPAIR/MAINTENANCE 52,524 24,439 30,175 22,349 57% MISCELLANEOUS 87,570 17,557 20,950 66,620 24% MACHINERY/EQUIPMENT 15,721 - - 15,721 0% INTERGOVTL SERVICES 70,695 5,000 5,000 65,695 7% 3,811,516$ 940,767$ 977,642$ 2,833,874$ 26% PUBLIC WORKS SALARIES 250,358$ 80,084$ 82,784$ 167,574$ 33% OVERTIME 200 - - 200 0% BENEFITS 78,450 21,688 24,925 53,525 32% SUPPLIES 7,600 2,126 2,573 5,027 34% SMALL EQUIPMENT - - 443 (443) 0% PROFESSIONAL SERVICES 200 15 15 185 8% COMMUNICATIONS 1,350 493 232 1,118 17% TRAVEL 500 - - 500 0% RENTAL/LEASE 7,740 1,428 2,080 5,660 27% PUBLIC UTILITY 2,800 837 831 1,969 30% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 3,900 - 862 3,038 22% 354,098$ 106,672$ 114,745$ 239,353$ 32% FACILITIES MAINTENANCE SALARIES 624,999$ 208,498$ 217,361$ 407,638$ 35% OVERTIME 2,500 23 680 1,820 27% BENEFITS 266,668 72,679 92,050 174,618 35% UNIFORMS 2,500 466 1,531 969 61% SUPPLIES 87,000 12,514 20,796 66,204 24% SMALL EQUIPMENT 3,000 572 1,931 1,069 64% PROFESSIONAL SERVICES - - 318 (318) 0% COMMUNICATIONS 13,500 4,365 4,877 8,623 36% RENTAL/LEASE 50,060 15,070 16,520 33,540 33% PUBLIC UTILITY 280,000 100,351 100,400 179,600 36% REPAIR/MAINTENANCE 73,500 18,675 23,309 50,191 32% MISCELLANEOUS 2,100 1,078 1,771 329 84% 1,405,827$ 434,291$ 481,545$ 924,282$ 34% TOTAL GENERAL FUND EXPENDITURES 41,017,923$ 11,303,782$ 14,163,986$ 26,853,937$ 35% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Packet Page 137 of 258 17 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 1,922,341$ 1,922,341$ 1,704,062$ -11.35% February 4,013,965 2,091,624 6,617,557 64.86% March 6,283,590 2,269,626 8,899,880 41.64% April 9,625,539 3,341,949 12,575,092 30.64% May 18,184,894 8,559,355 23,757,288 30.64% June 20,096,577 1,911,683 26,254,768 30.64% July 22,322,038 2,225,461 29,162,177 30.64% August 24,269,126 1,947,088 31,705,910 30.64% September 26,177,374 1,908,248 34,198,903 30.64% October 29,315,875 3,138,501 38,299,134 30.64% November 37,024,188 7,708,313 48,369,504 30.64% December 39,005,697 1,981,509 50,958,207 30.64% *The difference between budget and actual shown is due to proceeds from refunding the 2003 UTGO Bonds. Proceeds were $2.8 million. Real Estate Excise Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 74,651$ 74,651$ 92,868$ 24.40% February 120,737 46,087 149,163 23.54% March 181,397 60,660 204,533 12.75% April 256,711 75,314 261,931 2.03% May 323,837 67,125 330,421 2.03% June 398,387 74,550 406,488 2.03% July 483,191 84,805 493,017 2.03% August 578,011 94,819 589,764 2.03% September 666,060 88,049 679,603 2.03% October 768,001 101,941 783,617 2.03% November 837,495 69,494 854,524 2.03% December 902,243 64,748 920,589 2.03% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-General Fund 2014 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 8000000 16000000 24000000 32000000 40000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 200000 400000 600000 800000 1000000 1200000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax Current Year Budget Prior Year Packet Page 138 of 258 18 ($40,000)($20,000)$0 $20,000 $40,000 $60,000 $80,000 $100,000 $120,000 $140,000 $160,000 $180,000 $200,000 $220,000 Clothing and Accessories Automotive Repair Wholesale Trade Health & Personal Care Accommodation Amusement & Recreation Communications Retail Food Stores Business Services Misc Retail Trade Retail Eating & Drinking Others Contractors Retail Automotive/Gas Total ($7,412) ($2,916) ($1,460) $244 $930 $2,137 $3,182 $5,314 $9,357 $11,466 $19,953 $23,125 $29,145 $135,892 $228,958 Change in Sales Tax Revenue: April 2014 compared to April 2013 Retail Eating & Drinking 219,648 Contractors 244,476 Wholesale Trade 76,239 Communications 73,021 Misc Retail Trade 231,670 Accommodation 9,921 Business Services 132,522 Health & Personal Care 30,456 Automotive Repair 49,794 Amusement & Recreation 23,598 Retail Food Stores 82,940 Others 100,679 Retail Automotive/Gas 524,178 Clothing and Accessories 71,477 Sales Tax Analysis By Category Current Period: April 2014 Year-to-Date Total $1,870,619 Packet Page 139 of 258 19 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 428,831$ 428,831$ 444,169$ 3.58% February 963,323 534,493 998,510 3.65% March 1,363,952 400,629 1,477,603 8.33% April 1,763,418 399,466 1,870,619 6.08% May 2,251,403 487,985 2,388,270 6.08% June 2,687,897 436,495 2,851,300 6.08% July 3,127,170 439,272 3,317,276 6.08% August 3,623,461 496,291 3,843,738 6.08% September 4,086,398 462,937 4,334,818 6.08% October 4,563,331 476,933 4,840,745 6.08% November 5,078,747 515,416 5,387,494 6.08% December 5,525,609 446,862 5,861,521 6.08% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 113,876$ 113,876$ 103,199$ -9.38% February 239,319 125,442 198,165 -17.20% March 342,980 103,661 298,299 -13.03% April 436,459 93,479 376,839 -13.66% May 512,262 75,803 442,288 -13.66% June 565,759 53,498 488,478 -13.66% July 607,696 41,937 524,686 -13.66% August 638,725 31,029 551,477 -13.66% September 666,716 27,990 575,644 -13.66% October 696,005 29,289 600,932 -13.66% November 746,459 50,453 644,494 -13.66% December 819,286 72,827 707,373 -13.66% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2014 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1000000 2000000 3000000 4000000 5000000 6000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100000 200000 300000 400000 500000 600000 700000 800000 900000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year Packet Page 140 of 258 20 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 126,925$ 126,925$ 120,158$ -5.33% February 249,682 122,757 248,366 -0.53% March 386,065 136,384 359,490 -6.88% April 499,602 113,536 470,135 -5.90% May 645,057 145,456 607,011 -5.90% June 768,223 123,165 722,912 -5.90% July 895,235 127,013 842,433 -5.90% August 1,037,189 141,953 976,014 -5.90% September 1,143,101 105,912 1,075,680 -5.90% October 1,286,698 143,597 1,210,807 -5.90% November 1,381,314 94,616 1,299,842 -5.90% December 1,544,793 163,479 1,453,679 -5.90% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 158,918$ 158,918$ 175,072$ 10.16% February 320,172 161,254 352,390 10.06% March 475,954 155,782 534,485 12.30% April 631,990 156,035 690,245 9.22% May 774,898 142,908 846,325 9.22% June 885,438 110,541 967,055 9.22% July 991,385 105,947 1,082,768 9.22% August 1,087,004 95,619 1,187,201 9.22% September 1,187,503 100,499 1,296,963 9.22% October 1,274,792 87,289 1,392,298 9.22% November 1,383,012 108,220 1,510,493 9.22% December 1,490,394 107,382 1,627,774 9.22% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2014 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 1800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year Packet Page 141 of 258 21 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 429,754$ 429,754$ 489,005$ 13.79% February 729,586 299,832 828,145 13.51% March 1,147,622 418,036 1,294,140 12.77% April 1,435,683 288,061 1,607,107 11.94% May 1,858,183 422,500 2,080,054 11.94% June 2,169,885 311,702 2,428,974 11.94% July 2,657,881 487,996 2,975,238 11.94% August 3,086,188 428,307 3,454,686 11.94% September 3,680,575 594,387 4,120,044 11.94% October 4,108,457 427,882 4,599,016 11.94% November 4,610,786 502,330 5,161,324 11.94% December 4,924,500 313,714 5,512,496 11.94% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 210,362$ 210,362$ 216,037$ 10.16% February 663,443 453,081 680,744 10.06% March 874,097 210,654 896,910 12.30% April 1,061,161 187,064 1,089,565 9.22% May 1,272,188 211,026 1,306,240 9.22% June 1,459,452 187,265 1,498,517 9.22% July 1,671,872 212,419 1,716,622 2.68% August 2,138,683 466,812 2,195,928 2.68% September 2,356,833 218,149 2,419,917 2.68% October 2,549,604 192,771 2,617,848 2.68% November 2,766,495 216,890 2,840,543 2.68% December 2,959,725 193,230 3,038,946 2.68% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2014 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1000000 2000000 3000000 4000000 5000000 6000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 1000000 2000000 3000000 4000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year Packet Page 142 of 258 22 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 434,795$ 434,795$ 479,087$ 10.19% February 786,497 351,702 860,724 9.44% March 1,218,216 431,719 1,335,216 9.60% April 1,568,380 350,165 1,717,700 9.52% May 2,004,398 436,018 2,195,229 9.52% June 2,358,600 354,202 2,583,153 9.52% July 2,803,274 444,674 3,070,162 9.52% August 3,161,173 357,899 3,462,135 9.52% September 3,614,263 453,090 3,958,362 9.52% October 3,973,096 358,833 4,351,358 9.52% November 4,416,998 443,903 4,837,522 9.52% December 4,773,750 356,752 5,228,239 9.52% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2014 *The monthly budget forecast columns are based on a five-year average. 0 1000000 2000000 3000000 4000000 5000000 6000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year Packet Page 143 of 258 23 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 4,323,477$ 4,323,477$ 4,116,199$ -4.79% February 7,241,054 2,917,577 5,980,774 -17.40% March 10,327,699 3,086,645 9,514,450 -7.87% April 13,984,047 3,656,348 14,163,986 1.29% May 16,321,972 2,337,925 16,531,994 1.29% June 20,090,914 3,768,942 20,349,433 1.29% July 23,791,643 3,700,729 24,097,781 1.29% August 26,718,400 2,926,757 27,062,198 1.29% September 30,539,111 3,820,711 30,932,071 1.29% October 33,259,023 2,719,912 33,686,982 1.29% November 36,285,678 3,026,655 36,752,582 1.29% December 41,017,923 4,732,245 41,545,719 1.29% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 3,068,401$ 3,068,401$ 2,396,214$ -21.91% February 3,846,233 777,832 2,563,640 -33.35% March 4,950,102 1,103,869 4,388,210 -11.35% April 6,682,580 1,732,478 7,277,792 8.91% May 6,906,919 224,339 7,522,112 8.91% June 9,057,540 2,150,621 9,864,288 8.91% July 10,731,894 1,674,353 11,687,774 8.91% August 11,362,211 630,317 12,374,233 8.91% September 13,308,539 1,946,329 14,493,919 8.91% October 13,878,772 570,233 15,114,942 8.91% November 14,484,996 606,224 15,775,162 8.91% December 17,816,558 3,331,562 19,403,463 8.91% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-General Fund 2014 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5000000 10000000 15000000 20000000 25000000 30000000 35000000 40000000 45000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2000000 4000000 6000000 8000000 10000000 12000000 14000000 16000000 18000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year Packet Page 144 of 258 24 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 17,436$ 17,436$ 14,710$ -15.64% February 37,196 19,760 29,242 -21.38% March 56,930 19,734 46,539 -18.25% April 74,661 17,731 65,481 -12.29% May 91,717 17,056 80,440 -12.29% June 111,368 19,651 97,675 -12.29% July 133,849 22,481 117,392 -12.29% August 154,203 20,355 135,244 -12.29% September 171,728 17,524 150,614 -12.29% October 193,996 22,268 170,144 -12.29% November 214,250 20,254 187,908 -12.29% December 238,644 24,394 209,303 -12.29% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 21,493$ 21,493$ 19,866$ -7.57% February 42,845$ 21,353$ 40,990 -4.33% March 63,933$ 21,088$ 61,132 -4.38% April 84,211$ 20,278$ 82,041 -2.58% May 104,565$ 20,354$ 101,871 -2.58% June 125,279$ 20,714$ 122,050 -2.58% July 146,686$ 21,408$ 142,906 -2.58% August 167,273$ 20,586$ 162,962 -2.58% September 187,312$ 20,039$ 182,485 -2.58% October 209,955$ 22,643$ 204,544 -2.58% November 231,093$ 21,138$ 225,138 -2.58% December 251,085$ 19,992$ 244,615 -2.58% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-City Council 2014 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 50000 100000 150000 200000 250000 300000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year Linear (Budget) 0 50000 100000 150000 200000 250000 300000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year Packet Page 145 of 258 25 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 25,798$ 25,798$ 27,275$ 5.72% February 52,555 26,756 60,853 15.79% March 84,843 32,288 88,106 3.85% April 114,019 29,176 112,767 -1.10% May 143,795 29,775 142,216 -1.10% June 171,136 27,342 169,257 -1.10% July 199,812 28,676 197,618 -1.10% August 225,905 26,093 223,424 -1.10% September 257,927 32,022 255,095 -1.10% October 285,341 27,413 282,207 -1.10% November 310,098 24,757 306,693 -1.10% December 349,938 39,840 346,096 -1.10% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 59,240$ 59,240$ 58,367$ -1.47% February 125,452 66,212 116,841 -6.86% March 193,525 68,074 198,204 2.42% April 262,436 68,911 257,767 -1.78% May 327,513 65,077 321,687 -1.78% June 396,410 68,897 389,358 -1.78% July 459,812 63,402 451,632 -1.78% August 527,281 67,468 517,900 -1.78% September 590,660 63,379 580,152 -1.78% October 658,527 67,868 646,812 -1.78% November 725,443 66,915 712,537 -1.78% December 801,872 76,429 787,607 -1.78% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2014 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 100000 200000 300000 400000 500000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year 0 100000 200000 300000 400000 500000 600000 700000 800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year Packet Page 146 of 258 26 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 31,471$ 31,471$ 24,299$ -22.79% February 80,480 49,009 54,146 -32.72% March 121,436 40,956 83,578 -31.18% April 161,422 39,986 160,955 -0.29% May 203,742 42,320 203,153 -0.29% June 240,317 36,574 239,621 -0.29% July 291,509 51,193 290,666 -0.29% August 327,786 36,277 326,838 -0.29% September 366,394 38,607 365,334 -0.29% October 408,391 41,998 407,210 -0.29% November 444,482 36,090 443,196 -0.29% December 508,024 63,542 506,554 -0.29% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 39,751$ 39,751$ 40,227$ 1.20% February 81,417 41,666 85,455 4.96% March 128,867 47,450 127,044 -1.41% April 170,636 41,769 164,667 -3.50% May 217,171 46,535 209,575 -3.50% June 257,997 40,826 248,973 -3.50% July 303,101 45,105 292,500 -3.50% August 347,896 44,795 335,728 -3.50% September 395,264 47,368 381,439 -3.50% October 442,040 46,776 426,579 -3.50% November 489,440 47,400 472,321 -3.50% December 537,273 47,833 518,481 -3.50% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2014 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100000 200000 300000 400000 500000 600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year 0 100000 200000 300000 400000 500000 600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year Packet Page 147 of 258 27 Information Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 64,335$ 64,335$ 58,589$ -8.93% February 144,552 80,218 139,016 -3.83% March 210,044 65,492 181,347 -13.66% April 270,577 60,533 227,941 -15.76% May 331,379 60,802 279,162 -15.76% June 386,283 54,904 325,415 -15.76% July 435,056 48,773 366,502 -15.76% August 479,932 44,876 404,307 -15.76% September 532,834 52,903 448,873 -15.76% October 596,181 63,346 502,238 -15.76% November 674,806 78,626 568,474 -15.76% December 836,856 162,050 704,989 -15.76% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 76,488$ 76,488$ 130,464$ 70.57% February 146,752 70,263 153,899 4.87% March 212,713 65,961 209,473 -1.52% April 274,608 61,895 271,170 -1.25% May 335,512 60,905 331,312 -1.25% June 406,136 70,624 401,052 -1.25% July 470,869 64,733 464,974 -1.25% August 528,622 57,753 522,004 -1.25% September 592,790 64,168 585,369 -1.25% October 665,109 72,319 656,782 -1.25% November 735,415 70,306 726,208 -1.25% December 808,429 73,014 798,308 -1.25% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Information Services 2014 City of Edmonds, WA Monthly Expenditure Report-Finance 0 100000 200000 300000 400000 500000 600000 700000 800000 900000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Information Services Current Year Budget Prior Year 0 100000 200000 300000 400000 500000 600000 700000 800000 900000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year Packet Page 148 of 258 28 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 46,075$ 46,075$ 32,000$ -30.55% February 92,150 46,075 91,366 -0.85% March 138,225 46,075 123,381 -10.74% April 184,300 46,075 186,128 0.99% May 230,375 46,075 232,660 0.99% June 276,450 46,075 279,192 0.99% July 322,525 46,075 325,724 0.99% August 368,600 46,075 372,256 0.99% September 414,675 46,075 418,788 0.99% October 460,750 46,075 465,321 0.99% November 506,825 46,075 511,853 0.99% December 552,900 46,075 558,385 0.99% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 694,934$ 694,934$ 681,573$ -1.92% February 1,396,727 701,792 1,369,842 -1.92% March 2,108,550 711,824 2,062,997 -2.16% April 2,804,359 695,808 2,754,778 -1.77% May 3,483,663 679,305 3,422,073 -1.77% June 4,223,782 740,119 4,149,107 -1.77% July 4,932,717 708,934 4,845,507 -1.77% August 5,641,058 708,341 5,541,325 -1.77% September 6,384,074 743,016 6,271,205 -1.77% October 7,087,171 703,097 6,961,871 -1.77% November 8,045,281 958,110 7,903,042 -1.77% December 8,824,364 779,083 8,668,351 -1.77% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2014 City of Edmonds, WA Monthly Expenditure Report-Police 0 100000 200000 300000 400000 500000 600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 1000000 2000000 3000000 4000000 5000000 6000000 7000000 8000000 9000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year Packet Page 149 of 258 29 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 179,731$ 179,731$ 126,887$ -29.40% February 358,977 179,246 257,352 -28.31% March 560,541 201,563 387,354 -30.90% April 736,099 175,558 523,426 -28.89% May 910,009 173,910 647,090 -28.89% June 1,078,220 168,211 766,701 -28.89% July 1,254,294 176,074 891,904 -28.89% August 1,440,601 186,307 1,024,383 -28.89% September 1,621,328 180,727 1,152,895 -28.89% October 1,816,254 194,926 1,291,503 -28.89% November 1,997,513 181,259 1,420,393 -28.89% December 2,185,960 188,447 1,554,394 -28.89% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 243,789$ 243,789$ 237,608$ -2.54% February 511,969 268,181 486,587 -4.96% March 798,363 286,393 732,519 -8.25% April 1,075,752 277,389 977,642 -9.12% May 1,366,907 291,155 1,242,243 -9.12% June 1,710,422 343,515 1,554,429 -9.12% July 2,149,079 438,657 1,953,080 -9.12% August 2,584,204 435,125 2,348,521 -9.12% September 2,912,856 328,652 2,647,199 -9.12% October 3,200,535 287,679 2,908,641 -9.12% November 3,464,074 263,539 3,148,145 -9.12% December 3,811,516 347,442 3,463,899 -9.12% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Development Services 2014 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation 0 400000 800000 1200000 1600000 2000000 2400000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year 0 500000 1000000 1500000 2000000 2500000 3000000 3500000 4000000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year Packet Page 150 of 258 30 Public Works Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 29,205$ 29,205$ 27,811$ -4.77% February 57,374 28,169 55,607 -3.08% March 85,998 28,624 84,738 -1.47% April 113,676 27,678 114,745 0.94% May 142,297 28,621 143,635 0.94% June 171,373 29,077 172,985 0.94% July 210,538 39,164 212,517 0.94% August 238,755 28,217 241,000 0.94% September 266,891 28,136 269,401 0.94% October 296,178 29,287 298,963 0.94% November 322,670 26,492 325,704 0.94% December 354,098 31,428 357,428 0.94% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 109,761$ 109,761$ 118,162$ 7.65% February 228,319 118,558 229,255 0.41% March 356,501 128,182 363,708 2.02% April 468,975 112,475 481,545 2.68% May 583,345 114,370 598,981 2.68% June 696,280 112,934 714,942 2.68% July 809,237 112,957 830,926 2.68% August 918,038 108,802 942,644 2.68% September 1,038,936 120,897 1,066,782 2.68% October 1,145,093 106,158 1,175,785 2.68% November 1,265,760 120,666 1,299,685 2.68% December 1,405,827 140,067 1,443,507 2.68% *The monthly budget forecast columns are based on a five-year average. 2014 City of Edmonds, WA Monthly Expenditure Report-Public Works 2014 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 50000 100000 150000 200000 250000 300000 350000 400000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Current Year Budget Prior Year 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year Packet Page 151 of 258 31 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 145,346$ 145,346$ 122,149$ -15.96% February 292,949 147,603 246,682 -15.79% March 437,616 144,667 376,122 -14.05% April 582,646 145,030 505,140 -13.30% May 725,109 142,463 628,652 -13.30% June 866,319 141,210 751,078 -13.30% July 1,007,948 141,630 873,868 -13.30% August 1,150,544 142,595 997,495 -13.30% September 1,298,303 147,759 1,125,598 -13.30% October 1,452,811 154,508 1,259,553 -13.30% November 1,596,130 143,319 1,383,807 -13.30% December 1,734,579 138,449 1,503,839 -13.30% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2014 0 200000 400000 600000 800000 1000000 1200000 1400000 1600000 1800000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year Packet Page 152 of 258 32 INVESTMENT PORTFOLIO SUMMARY (a) Term Purchase Purchase Maturity Yield to Weighted Agency / Issuer Investment Type (months) Date Price Date Maturity Average Washington State Local Government Investment Pool Investment Pool Various 23,845,723$ Various 0.10% 0.057% Snohomish County Investment Pool Investment Pool Various 15,015,379$ Various 0.71% 0.250% Opus Bank Certificate of Deposit 24 9/17/2012 500,000 9/17/2014 0.60% 0.007% FHLMC Bonds 60 12/28/2012 1,000,000 12/28/2017 0.90% 0.021% FHLMC Bonds 54 12/27/2012 1,000,000 6/27/2017 0.75% 0.018% FFCB Bonds 45 12/19/2012 1,000,000 9/19/2016 0.54% 0.013% TOTAL 42,361,102$ 0.37%0.367% Investment Mix % of Total State Investment Pool 56.3% Current 6-month treasury rate 0.05% Certificate of Deposit 1.2% Current State Pool rate 0.10% Bonds 7.1% Blended Edmonds rate 0.37% Snohomish County Investment Pool 35.4% 100.0% (a) To maturity. Rate Comparison City of Edmonds Investment Portfolio Summary As of April 30, 2014 Packet Page 153 of 258 33 GENERAL FUND OVERVIEW 12/31/2013 3/31/2014 4/30/2014 Q1 YTD 001-General Fund 6,834,380$ 6,219,809$ 5,245,485$ (614,570)$ (1,588,894)$ 009-Leoff-Medical Ins. Reserve 440,744 341,370 316,485 (99,375) (124,259) 011-Risk Management Fund 387,195 387,195 387,268 - 73 012 - Contingency Reserve Fund 5,376,796 5,383,161 5,384,186 6,365 7,390 013-Mulitmodal Transportation FD 55,859 55,859 55,870 - 11 014-Historic Preservation Gift Fund 1,062 1,063 1,063 1 1 016-Building Maintenance 64,762 239,736 239,129 174,974 174,367 Total General Fund 13,160,798$ 12,628,193$ 11,629,487$ (532,605)$ (1,531,312)$ GENERAL FUND FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $13.16 $12.63 $11.63 - 2 4 6 8 10 12 14 16 Dec 2013 March 2014 April 2014 Mi l l i o n s Series1 General Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 reflect amounts from the un-audited financial statements. Packet Page 154 of 258 34 GOVERNMENTAL FUNDS OVERVIEW 12/31/2013 3/31/2014 4/30/2014 Q1 YTD General Fund 13,160,798$ 12,628,193$ 11,629,487$ (532,605)$ (1,531,312)$ Special Revenue 5,373,323 6,538,493 6,487,048 1,165,173 1,113,725 Debt Service 57,161 58,616 58,012 1,455 851 Total Governmental Funds 18,591,283$ 19,225,302$ 18,174,547$ 634,022$ (416,736)$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $13.16 $12.63 $11.63 $5.37 $6.54 $6.49 $0.06 $0.06 $0.06 - 2 4 6 8 10 12 14 16 Dec 2013 March 2014 April 2014 Mi l l i o n s General Fund Special Revenue Debt Service Governmental Fund Balances-By Fund GroupGovernmental Fund Balances-By Fund Group $18.59 $19.23 $18.17 - 6 12 18 24 Dec 2013 March 2014 April 2014 Mi l l i o n s Governmental Fund Balances -Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 reflect amounts from the un-audited financial statements. Packet Page 155 of 258 35 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2013 3/31/2014 4/30/2014 Q1 YTD 104 - Drug Enforcement Fund 91,432$ 107,335$ 106,145$ 15,903$ 14,713$ 111 - Street Fund 215,200 172,100 161,422 (43,099) (53,778) 112 - Combined Street Const/Improve 481,154 1,231,656 1,072,665 750,502 591,510 117 - Municipal Arts Acquis. Fund 431,932 434,075 433,938 2,143 2,006 118 - Memorial Street Tree 17,703 17,720 17,723 17 21 120 - Hotel/Motel Tax Revenue Fund 106,735 120,009 116,624 13,274 9,888 121 - Employee Parking Permit Fund 61,719 70,387 71,050 8,668 9,331 122 - Youth Scholarship Fund 13,858 13,413 13,187 (445) (671) 123 - Tourism Promotional Fund/Arts 70,429 74,409 75,764 3,980 5,335 125 - Real Estate Tax 2 1,101,453 1,259,770 1,308,688 158,317 207,235 126 - Real Estate Excise Tax 1 760,453 962,485 1,019,781 202,033 259,328 127 - Gifts Catalog Fund 225,677 245,477 246,449 19,800 20,772 129 - Special Projects Fund 15,289 39,717 39,722 24,428 24,433 130 - Cemetery Maintenance/Improvement 70,203 72,688 73,274 2,486 3,071 132 - Parks Construction Fund 718,446 721,279 730,003 2,834 11,557 136 - Parks Trust Fund 150,334 150,481 150,510 147 175 137 - Cemetery Maintenance Trust Fund 839,292 843,747 845,359 4,456 6,067 138 - Sister City Commission 2,014 1,743 4,743 (272) 2,729 Total Special Revenue 5,373,323$ 6,538,493$ 6,487,048$ 1,165,173$ 1,113,725$ GOVERNMENTAL Special Revenue FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $5.37 $6.54 $6.49 - 1 2 3 4 5 6 7 8 Dec 2013 March 2014 April 2014 Mi l l i o n s Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 reflect amounts from the un-audited financial statements. Packet Page 156 of 258 36 ENTERPRISE FUNDS OVERVIEW 12/31/2013 3/31/2014 4/30/2014 Q1 YTD 421 - Water Utility Fund 15,244,015$ 15,734,903$ 15,523,125$ 252,119$ 279,110$ 422 - Storm Utility Fund 9,184,099 9,748,394 9,578,499 461,532 394,400 423 - Sewer/WWTP Utility Fund 43,359,087 43,997,013 43,684,187 402,932 325,100 424 - Bond Reserve Fund 787,224 843,959 787,224 - - 411 - Combined Utility Operation - 69,199 89,500 69,199 89,500 Total Enterprise Funds 68,574,425$ 70,393,467$ 69,662,536$ 1,185,782$ 1,088,111$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- $89,500 $15,523,125 $9,578,499 $43,684,187 $787,224 $- $10,000,000 $20,000,000 $30,000,000 $40,000,000 $50,000,000 Combined Utility Water Utility Storm Utility Sewer/WWTP Utility Bond Reserve Enterprise Fund Balances as of April 30, 2014 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 reflect amounts from the un-audited financial statements. Packet Page 157 of 258 37 SUMMARY OVERVIEW 12/31/2013 3/31/2014 4/30/2014 Q1 YTD Governmental Funds 18,591,283$ 19,225,302$ 18,174,547$ 634,022$ (416,736)$ Enterprise Funds 68,574,425 70,393,467 69,662,536 1,185,782 1,088,111 Internal Services Fund 6,847,165 7,107,793 6,993,005 161,404 145,840 Agency Funds 247,178 252,032 258,837 4,854 11,658 Total City-wide Total 94,260,051$ 96,978,594$ 95,088,924$ 1,986,062$ 828,873$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $88,387 $170,450 $6,993,005 $47,968 $10,152 $4,743 $845,359 $150,510 $730,003 $73,274 $39,722 $246,449 $1,019,781 $1,308,688 $75,764 $13,187 $71,050 $116,624 $17,723 $433,938 $1,072,665 $161,422 $106,145 $11,629,487 $1 $2,000,000 Business Improvement District Firemen's Pension Fund Equipment Rental Fund 2012 LTGO Debt Service Fund L.I.D. Guaranty Fund L.I.D. Fund Control Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Parks Construction Fund Cemetery Maintenance/Improvement Special Projects Fund Gifts Catalog Fund Real Estate Excise Tax 1, Parks Acq Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Street Fund Drug Enforcement Fund General Fund Governmental Fund Balances as of April 30, 2014 $(108) *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 reflect amounts from the un-audited financial statements. Packet Page 158 of 258 38 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2013 3/31/2014 4/30/2014 Q1 YTD 511 - Equipment Rental Fund 6,847,165$ 7,107,793$ 6,993,005$ 161,404$ 145,840$ Total Internal Service Funds 6,847,165$ 7,107,793$ 6,993,005$ 161,404$ 145,840$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $6.85 $7.11 $6.99 - 2 4 6 8 Dec 2013 March 2014 April 2014 Mi l l i o n s 511 - Equipment Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The beginning fund balances for 2014 reflect amounts from the un-audited financial statements. Packet Page 159 of 258 AM-6942 3. H. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization to approve a Change Order for the Citywide Safety Improvements project Recommendation Authorize the Change Order for the Citywide Safety Improvements project. Previous Council Action On January 7, 2014, the contract for the Citywide Safety Improvements project was awarded to Pioneer Cable Contractors, in the amount of $201,598, with an authorized $22,400 management reserve. On June 10, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda for approval. Narrative In June 2012, the City secured a federal grant from the Highway Safety Improvement Program in the amount of $300,000 to fund design and construction of the Citywide Safety Improvements Project. The project replaced the traffic signal cabinets at four signalized intersections (Main Street/3 rd Ave, 212th Street/72nd Ave, 216th S/76th Ave, and 100th Ave/SR-104). Pedestrian countdown displays, indicating the amount of crossing time remaining, were also added to the intersections. The contract work was completed in April of this year. Two change orders have been approved, for a total amount of $7,902. Thus, the remaining management reserve is $14,498 (from $22,400 approved). The new traffic signal cabinet installed at Main Street and 3rd Ave has a conflict with the existing electrical service. The side door of the cabinet can’t fully open because there isn’t enough clearance from the existing electrical service panel. The side door provides access to the battery back-up system and access is needed periodically to maintain the back-up system. To resolve the side door conflict, staff is proposing to relocate the traffic signal cabinet at Main St and 3rd Ave to the signalized intersection at Puget Drive and Olympic View Drive. A new traffic signal cabinet would be purchased to replace the cabinet that had been removed at Main St and 3rd Ave. Below is a summary of the estimated projects costs: Estimated Project Expenditures Design $40,086 Construction Contract $206,659 Construction Management & Engineering $35,000 WSDOT $1,500 Total Project Expenditures $283,245 Packet Page 160 of 258 The available balance from the $300,000 federal grant is approximately $16,700. The proposed contract change order cost is $36,067 to purchase and install a new traffic signal cabinet and relocate the traffic signal cabinet at Main St and 3 rd Ave. Staff recommends a $2,000 management reserve be included with the change order to address unforeseen conditions when the work is completed. The $21,400 shortfall in funding would be provided by the Street Operations Fund. Staff is requesting approval of the contract change order and the supplemental funding to complete the work. If the change order is approved, staff will submit a budget amendment with the upcoming second quarter budget amendments. If the change order is not approved, then the remaining unspent grant funds will be returned to WSDOT. Form Review Inbox Reviewed By Date Engineering Robert English 06/12/2014 11:56 AM Public Works Phil Williams 06/13/2014 10:45 AM City Clerk Scott Passey 06/13/2014 10:46 AM Mayor Dave Earling 06/13/2014 10:56 AM Finalize for Agenda Scott Passey 06/13/2014 11:04 AM Form Started By: Megan Luttrell Started On: 06/11/2014 04:21 PM Final Approval Date: 06/13/2014 Packet Page 161 of 258 AM-6940 3. I. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:JoAnne Zulauf Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization for Mayor to approve acceptance and recording of a Sidewalk Access Easement for 23220 Edmonds Way. Recommendation Forward the item to the consent agenda for approval at June 17, 2014 City Council meeting. Previous Council Action On June 10, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda at the June 17, 2014 Council meeting. Narrative A proposed multifamily development (five duplex structures) is currently under review for the property at 23220 Edmonds Way. The project will include the reconstruction of frontage improvements within the City's right of way. A small portion of the existing right of way is too narrow and a Sidewalk Access Easement is necessary to provide a 4 ft landscape strip and 5 ft sidewalk within the project limits. Attachments Public Sidewalk Access Easement Site Plan of Proposed Development Form Review Inbox Reviewed By Date Engineering Robert English 06/12/2014 10:19 AM Public Works Phil Williams 06/12/2014 11:29 AM City Clerk Scott Passey 06/12/2014 11:33 AM Mayor Dave Earling 06/12/2014 11:57 AM Finalize for Agenda Scott Passey 06/12/2014 04:09 PM Form Started By: Megan Luttrell Started On: 06/11/2014 04:14 PM Final Approval Date: 06/12/2014 Packet Page 162 of 258 Return Address: City Clerk City of Edmonds 121 - 5th Ave. N. Edmonds, WA 98020 PUBLIC SIDEWALK ACCESS EASEMENT Property Address: 23220 Edmonds Way, Edmonds, WA Assessor's Property Tax Parcel No.: 005553-001-009-02 IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, KAUTZ ROUTE, LLC, hereby grants to the CITY OF EDMONDS, a Municipal Corporation, a permanent easement for public sidewalk access adjacent to the Edmonds Way right-of-way for public pedestrian sidewalk access over, across, and through the following described property, together with the right of access to the easement at any time for the purpose of construction and maintenance. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described as follows: LEGAL DESCRIPTION OF SUBJECT PROPERTY LOT 9, BLOCK 1, RIDGE ACRES, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 9 OF PLATS, PAGE 97, RECORDS OF SNOHOMISH COUNTY, WASHINGTON; EXCEPT THE WEST 177 FEET THEREOF; AND EXCEPT THAT PORTION, IF ANY, IN STATE HIGHWAY 1-W; AND ALSO EXCEPT THAT PORTION DEEDED TO STATE OF WASHINGTON BY DEED RECORDED UNDER RECORDING NO. 2193205. SUBJECT TO EASEMENTS, RESTRICTION AND RESERVATIONS OF RECORD. LEGAL DESCRIPTION OF SIDEWALK ACCESS EASEMENT A PORTION OF THE ABOVE DESCRIBED SUBJECT PROPERTY, DIRECTLY ADJACENT TO EDMONDS WAY AS SHOWN ON “EXHIBIT B – SIDEWALK ACCESS EASEMENT”, DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID SUBJECT PROPERTY; THENCE SOUTH 38º03’20” EAST A DISTANCE OF 6.66 FEET TO THE TRUE POINT OF BEGINNING OF HEREIN DESCRIBED EASEMENT; THENCE SOUTH 46º55’02” EAST A DISTANCE OF 62.98 FEET; THENCE NORTH 36º59’33” WEST A DISTANCE OF 62.98 FEET; THENCE NORTH 49º24’01” WEST A DISTANCE OF 50.52 FEET TO THE EASEMENT POINT OF BEGINNING; SITUATE IN SNOHOMISH COUNTY, WASHINGTON. THE CITY agrees to restore to substantially the original condition such improvements as are disturbed during the construction, maintenance, and repair of said utility or utilities, provided the grantors, their heirs, or assigns shall not construct any permanent structure over, upon, or within the permanent easement. DATED THIS DAY OF 20 STATE OF WASHINGTON) ) ss COUNTY OF SNOHOMISH) On this day personally appeared before me to me known to be the individual described in and who executed the within and foregoing instrument and acknowledged that Packet Page 163 of 258 signed the same as free and voluntary act and deed, for the uses and purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS DAY OF , 20 NOTARY PUBLIC in and for the State of Washington, residing at Packet Page 164 of 258 Packet Page 165 of 258 Packet Page 166 of 258 AM-6938 3. J. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:Mike DeLilla Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Authorization for Mayor to sign a Professional Services Agreement with Stantec Consulting to provide design services for the 2015 Waterline Replacement project. Recommendation Authorize Mayor to sign the Professional Services Agreement with Stantec. Previous Council Action On June 10, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be placed on the consent agenda at the June 17, 2014 Council meeting. Narrative The City issued a Request for Qualifications (RFQ) in March, 2014 to hire a consultant to support City staff with design of the 2015 Waterline Replacements. The City received statements of qualifications from five engineering firms and the selection committee chose Stantec Consulting (Stantec) to provide design services based on their qualifications, experience and approach. Some of the projects identified by City staff for construction in 2015 will require the acquisition of easements. Easement acquisition carries with it a heightened potential for extended timelines since the process may involve lengthy negotiations with property owners. City staff would like to bid out a full slate of projects in 2015 to get better construction prices due to economy of scale. For this reason, the consultant will design waterlines at four alternate sites. In the event that easement delays prevent the timely construction of one or both of the sites that require easements, the City can still bid out one or more of the alternate sites so that we’re still issuing a large construction contract that will attract better prices from more competitive bidders. The City has negotiated a consultant fee of $384,399 to complete the design services. The key tasks within the scope of work include survey, design and preparation of construction specifications. This contract will be funded by the 421 Water Utility Fund. Staff will include a budget amendment with the second quarter budget amendments to supplement the 2014 project budget. This will allow more design work to be completed in 2014, so the project can be advertised for construction bids in early 2015. Attachments Stantec Agreement Packet Page 167 of 258 Project Map Form Review Inbox Reviewed By Date Engineering Robert English 06/12/2014 11:28 AM Public Works Phil Williams 06/13/2014 10:45 AM City Clerk Scott Passey 06/13/2014 10:46 AM Mayor Dave Earling 06/13/2014 10:55 AM Finalize for Agenda Scott Passey 06/13/2014 11:04 AM Form Started By: Megan Luttrell Started On: 06/11/2014 04:04 PM Final Approval Date: 06/13/2014 Packet Page 168 of 258 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Stantec Consulting Services Inc. (Stantec) hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide topographic survey and design services with respect to the 2015 Waterline Replacement Project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the fee schedule found in Exhibit B, provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of $384,399. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City Engineer three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. Packet Page 169 of 258 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. D. The City agrees, to the fullest extent permitted by law, to indemnify and hold the Consultant harmless from any claim, liability or cost (including reasonable attorney’s fees and defense costs) arising or allegedly arising out of any reuse or modification of the work product by the City or any person or entity that obtains the work product from or through the City. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, and employees harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the negligent acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages to the extent caused by the negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, and employees, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant’s own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Packet Page 170 of 258 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the terms of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall not exceed one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant’s professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this contract. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this contract must meet the approval of the City. During pendency of this agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or Packet Page 171 of 258 for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City’s prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use reasonable efforts to perform the work in a professional manner consistent with customarily accepted engineering practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. 14. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non-assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Packet Page 172 of 258 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Stantec Consulting Services Inc. 11130 NE 33rd Place, Suite 200 Bellevue, WA 98004-1465 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS _______ DAY OF __________________, 20_____. CITY OF EDMONDS STANTEC CONSULTING SERVICES INC. By By David O. Earling, Mayor Its ATTEST/AUTHENTICATED: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: ________________________________ Office of the City Attorney Packet Page 173 of 258 STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of , 20 , before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , to me known to be the of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Page 174 of 258 EXHIBIT A SCOPE OF SERVICES City of Edmonds 2015 Waterline Replacement Project Consulting Services Stantec Consulting Services Inc. PROJECT DESCRIPTION Stantec Consulting Services Inc. (Stantec) will provide professional engineering design services, topographic survey, and technical support services, for replacing existing pressure reducing valve assemblies (PRVs) and small diameter water mains with up to 8-inch diameter PRV assemblies and up to 12-inch diameter ductile iron (DI) water mains, in order to replace aging infrastructure. Design includes PRVs, fire hydrants, valves, mains and services, commercial and residential meters, other appurtenances and surface restoration, excluding asphalt overlay. Stantec will provide construction drawings, specifications, opinion of probable construction cost s, permit exhibits , easement documents, review of contractor material submittals, and will draft record drawings upon conclusion of construction. SCHEDULE The City requires the project to be bid in February 2015. SCOPE OF SERVICES This Scope of Services generally consists of 1) Project Management, 2) Topographic Survey 3) Engineering Design and Bid Support Services , 4) Permitting Support, 5) Easement Preparation, 6) City Water Construction Standard Specifications Development, 7) Critical Area Report, 8) Construction Technical Support and Record Drawings, and 9) Supplemental Services. The full scope of services, as applicable, will be provided for the following sites: Water Main Replacement 1. Puget Drive (SR 524), between 9th Ave N and Olympic Ave, approx. 1,400 LF 2. Sierra Place, (includes private property), approx. 850 LF 3. Cedar Street, 8th Ave S, View Place, approx. 1,940 LF 4. Aloha St, Daley Street, 8th Ave N (includes private property), approx. 3,530 LF 5. Railroad Ave, south of Main St (SR 524), approx. 650 LF 6. Main Street, Durbin Drive, 7th Ave N, approx. 1,400 LF 7. Edmonds Street, between 10th Pl N & Olympic Ave, approx. 780 LF Water Main Extension & PRV Replacement 8. Meadowdale Beach Road and 172nd Street SW, approx. 460 LF PRV Replacement 9. PRV at N Meadowdale Road and 68th Ave W Packet Page 175 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 2 of 11 Emergency Intertie with City of Lynnwood 10. 162nd St SW & 68th Ave W PRV & Meter Water Main Replacement & 8” Commercial Meter Replacement 11. 76th Ave W and Swedish Hospital (includes private property), approx. 920 LF The PRV replacement at N Meadowdale Road and 68th Ave W (Site 9) may require an alternative approach in which the current PRV is replaced by a new emergency intertie with the City of Lynnwood. The new emergency intertie would include a PRV & meter connection to the City of Lynnwood water main at 68th Ave W & 162nd Street SW. Design of such an intertie, if authorized by the City, would be paid for under Supplemental Services. 1) PROJECT MANAGEMENT Services:  Manage all tasks, staff and sub consultants for design and construction phase services and provide general project administration.  Develop project plan for the design and construction phase services.  Develop project schedule, in Microsoft Project format, for the design phase services and monitor progress against schedule requirements.  Monitor progress against projected scope and budget, and administer monthly invoicing to the City.  Communicate with City staff regarding the project progress, and issues of concern, project requirements, and periodic reviews. Assumptions:  Written status reports not required.  Stantec will employ the services of Applied Professional Services, Inc. (APS) for locating gas and conductive utilities (power, cable, etc). Deliverables:  Project Schedule  Monthly invoices  Correspondence as required. 2) TOPOGRAPHIC SURVEY Services:  Perform field topographic survey, in 9 locations, and a church easement area, for approximately 7,000 LF of water main replacement and PRV/meter installations, to locate and show existing surface conditions and approximate locations of buried utilities within project limits, using electronic surveying equipment and one or two-person crew. o Limits to include back of sidewalk, curb or edge of pavement on each side Packet Page 176 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 3 of 11 of the street plus water meters, hydrants, and other water appurtenance locations located within public right-of-way or easement. o Field survey to include available paint mark locates and surface indications of buried utilities and underground features. Field survey does not include potholing underground utilities.  Request and obtain available franchise utility companies’ record drawing s information including underground power, gas, telephone, fiber optic, and other known utilities, and incorporate into the base drawings, as available.  Provide underground utility locates (through services of a subcontractor to the Consultant) for City and franchise utilities to field mark approximate horizontal locations of existing buried utilities, excluding water main and services, side sewers, under drains and private drains. Services will include the following: o Preliminary research and review of available City and utility companies’ record drawings to confirm approximate locations. o Provide utility paint marks of existing known utilities prior to field survey. o Provide traffic control/safety compliance per City’s requirements.  Reduce field data and prepare survey base drawings for design. Base drawings will typically be established using 1 inch = 20 feet drawing scale and will include two-foot contour intervals.  Horizontal and vertical control will be compatible with NAD 83 Horizontal datum and NAVD 88 Vertical Datum. GPS surveying methodology will be employed where practical and feasible.  Property and rights-of-way boundaries will be as shown on available City or County GIS. Property addresses and/or parcel numbers will be shown for each parcel adjacent to the work. Assumptions:  Utility locates performed for design purposes are not exact locations and may be incomplete. Construction contractor should rely on utility locates performed by representatives of the utility purveyor, made in response to Utility Notification Center (one-call) process and on potholing at time of construction. The utility locates performed by the City, Stantec, and Stantec’s utility locates subcontractor (APS) will be suitable for design purposes and will not be confirmed by potholing during design. If required, selective utility potholing would be performed under Supplemental Services.  Construction contractor will pothole all utility crossings at least 200 feet in advance of the work and assumed depths of new water system im provements shown on the profile drawings may have to be adjusted in the field to provide sufficient vertical clearance.  City-provided survey base drawings, AutoCAD, are accurate, complete, and suitable for use in designing site 3 (Cedar Street, 8th Ave S, View Place) and site 4 (Aloha St, Daley Street, 8th Ave N). Design drawings incorporating City-provided base drawings will differ in appearance from design drawings incorporating Stantec-developed base drawings. Packet Page 177 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 4 of 11 City Responsibilities:  City will locate and field-mark water mains and water services locations prior to topographic survey.  City will provide copies of available construction record drawings for previous utilities installations within project limits.  City will provide completed electronic survey drawing base files (AutoCAD) for sites 3 & 4, with appropriate .ctb files for plotting the AutoCAD survey base drawings for sites 3 & 4. Deliverables:  Electronic copies of each survey base map, bound as an x-ref with associated design drawing in AutoCAD Civil 3D 2012 format, at final design delivery. 3) ENGINEERING DESIGN AND BID SUPPORT SERVICES Services A. 10% Design Documents  Review the City’s available water, sewer and storm utility construction record drawings and GIS base maps, incorporate pertinent utility, parcel, right-of- way line and address information into the base drawings (not applicable for sites 3 and 4).  Conduct site visits to verify locations of existing features and conditions as they relate to the design.  Prepare preliminary plan-view only design drawings showing base drawing information (existing topographic survey, utility, and parcel/right-of-way line information), and proposed alignment of new water mains.  Communicate with City staff to discuss City’s 10% review comments. B. 60% Design Documents  Obtain and incorporate the City’s current Standard Details and Specifications into the design drawings and contract documents. The 2014 version of the WSDOT Standard Specifications will be used as the basis for the Division 1 General Requirements specifications.  Additional site visits, as required, to verify locations of existing features and conditions as they relate to the design.  Prepare plan and profile view design drawings showing base drawing information (existing topographic survey, utility, and parcel/right-of-way line information), proposed alignment of water mains, proposed locations of gate valves, hydrants and services, existing water mains to be abandoned or removed, and limits of pavement restoration requirements, where required. Profile view drawings will show an assumed depth (cover over utility) of 3 feet for gas and conductible utilities (power, cable, etc) and the existing water system. Potholing to determine actual depth of utilities, if authorized by the City, will be paid as Supplemental Services.  Prepare draft Contract Documents including City’s standard boilerplate advertisement for bid, bid proposal, contract, special provisions, and Packet Page 178 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 5 of 11 Division 1 General Requirements sections; and new technical specifications developed per the City water construction standard specifications development services item.  Prepare Opinion of Probable Construction Cost (OPCC) showing bid items, quantities, unit costs, and total probable costs for construction of proposed improvements, totaled by all locations into one spreadsheet.  Conduct in-house quality assurance (QA) review.  Meet with City staff to discuss City’s 60% review comments. C. 90% Design  Incorporate City’s 60% design review comments into drawings, Contract Documents and OPCC. Expand OPCC to show actual counts of each type of water main fitting.  Provide final detail on drawings; such as, call-outs for connections to existing system, fittings, valves, hydrants, services, and water meters; complete project-specific details and notes, including ones pertaining to trench patch pavement restoration; and standard construction and TESC notes.  Conduct in-house quality assurance (QA) review.  Submit four sets of 90% Contract Documents and OPCC to City for review.  Communicate with City staff to discuss City’s review comments D. Final Contract Documents  Finalize drawings and Contract Documents for bidding by incorporating City’s 90 Percent Design review comments.  Conduct in-house quality assurance (QA) review. E. Bidding Services  Assist City in answering bidder questions and preparing bid addenda as needed for distribution to prospective bidders, if necessary. Assumptions:  Intertie with City of Lynnwood will not require electrical power. Drainage for vaults can be day-lighted or gravity drained to storm drainage system or the vaults will be allowed to flood. Intertie will utilize manual read meters – no SCADA systems. Fee for design of power supply for sump pumps or SCADA, if required, will be separately negotiated and paid for under Management Reserve funds.  Asphalt overlay for street restoration will not be included in scope of design or construction work.  Existing water system, gas, and conductible utilities (power, and cable) were ins talled with three feet of cover and side sewers were installed at depth of sewer main with 2% slope up to ROW boundary.  In order to not hinder design process, 10% design submittal pdfs will be e- mailed separately for each site (not as one 10% submittal), as soon as individually ready, and City will perform separate reviews for each site as pdfs are received. Packet Page 179 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 6 of 11  City turnaround time, for review comments, will not exceed one (1) week for 10% submittals, three (3) weeks for 60% submittal, two (2) weeks for 90% submittal and one (1) week for final review submittal.  A maximum of 2 bid addenda may be necessary. City Responsibilities:  City provide meeting room for City-Consultant meetings  City will field-mark water mains and water services locations prior to topographic survey.  City will perform all coordination/coordination with City of Lynnwood and DOH, as required, for new intertie installations.  City will provide Stantec with electronic (Microsoft Word) standard boilerplate Contract Documents, General Information and Special Provisions to the Standard Specifications.  City will coordinate with Fire Marshal, as required, for approval of fire hydrant locations.  City will review submittals and provide timely feedback to Consultant.  City will administer distribution of bid/contract document sets to prospective bidders, distribute addenda as necessary, receive bids, prepare bid tabulation, review apparent low bidder references, and prepare recommendation for contract award.  City will develop bid abstracts and will provide copy to Stantec. Deliverables: A. 10% Design:  Submit .pdf drawing file, by e-mail, for each site, to City for review. B. 60% Design:  Submit .pdf drawing file, by e-mail, for each site, to City for review and pdf file of draft OPCC to City for review. C. 90% Design:  Submit .pdf drawing file, by e-mail, for each site, to City for review and pdf file of draft OPCC to City for review. D. Final Delivery:  Submit electronic copy of final Plan Drawings, Contract Documents and OPCC. o Plan drawings will be provided in pdf format and in AutoCAD Civil 3D 2012. o Contract Documents will be in pdf format and in Word format. o OPCC will be in pdf format and in Microsoft Excel format. 4) PERMITTING SUPPORT Services:  Develop exhibits, as required for JARPA submittal by City Packet Page 180 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 7 of 11 Assumptions:  A maximum one hydraulic project approval (HPA permit) may be required for the project.  A maximum of one Joint Aquatic Resources Permit Application (JARPA) may be required for the project.  No wetlands or wetland buffers within project footprint.  No clearing and grading permits will be required.  No geological or geotechnical investigation will be required, except as required for preparation of the Critical Area Report described in Services #7.  No City or WSDOT ROW construction permits will be required.  No Shoreline Substantial Development, Conditional Use, or Variance permits will be required.  Construction contractor will develop required traffic control plans and submit to City and WSDOT as required. City Responsibilities:  City will contact Department of Ecology and Fisheries and determine probable permitting and regulatory requirements for crossing culvert on Daley Street.  City will develop JARPA for City submittal, as required.  City will coordinate with WSDOT, for work within State Route 524, and will obtain any franchise permits or other approvals, from WSDOT.  City will develop and administer SEPA. Deliverables:  Electronic copy of completed JARPA exhibits, as necessary. 5) EASEMENT PREPARATION Services:  Prepare up to four (4) permanent water easements documents consisting of easement conditions, legal descriptions and exhibits. One revision is included for each easement.  Order title reports, as required. Assumptions:  A maximum of one revision, to each draft easement document, will be necessary before signature or recording. City Responsibilities:  Provide copies of all applicable water easements documents held by City.  Provide sample of water easement conditions acceptable to City.  City will negotiate with property owners and obtain permanent and temporary easements.  City will compensate property owners, as required, for easements.  Submit executed easement documents to County Recorder for recording and City will pay all recording fees for easements. Packet Page 181 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 8 of 11  City will pay for, or reimburse Stantec for purchasing, title reports. Deliverables:  3 copies of electronic easement documents, in pdf format, suitable for recording. 6) CITY WATER CONSTRUCTION STANDARD SPECIFICATIONS DEVELOPMENT Services:  Develop standard technical specifications, in Microsoft Word format, for construction of water conveyance system capital improvements projects in City of Edmonds.  Specifications will be based on City of Bellevue technical specifications format (Divisions 2 – 10) and will be modified to incorporate City of Edmonds standards.  Develop two draft versions and a final version of the standard technical specifications.  Meet with City after first review to discuss comments.  Incorporate City review comments into draft versions and final version. Assumptions:  Only two draft versions will be necessary before submittal of the final version. City Responsibilities:  Review and redline draft versions. Deliverables: A. Draft Versions  Submit two hardcopies in 3-ring binders. B. Final Version  Submit two hardcopies in 3-ring binders  E-mail electronic file(s) in Microsoft Word format. 7) CRITICAL AREA REPORT Services:  Develop a single critical area report for landslide hazard area and erosion hazard areas.  Perform soil borings, as required, at the landslide hazard area slope. Assumptions:  A maximum of one site may contain an area classified by the City as a landslide hazard area and a maximum of two sites may contain areas classified as erosion hazard areas. Packet Page 182 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 9 of 11  City will allow submission of a single project critical area report for all the landslide hazard area and erosion hazard areas within the project.  Soil borings not required for erosion hazard areas. Deliverables:  3 copies of critical area report. 8) CONSTRUCTION PHASE SUPPORT AND RECORD DRAWINGS Services:  Review contractor material submittals for conformance with project specifications and City standards.  Prepare Construction Record Drawings (CRDs) for 2015 Waterline Replacement us ing marked up drawings from City Inspection personnel.  Submit draft set of CRDs to City for review.  Finalize and submit CRDs per City’s review comments. Assumptions:  Contractor’s initial material submittals will be provided as a single combined submittal, but no more than 3 separate initial submittals, rather than as multiple submittals made over time. o Only one resubmittal will be made for each initial submittal.  Redline markups will be clear and legible and will show as -built locations of water system improvements based on dimensions to fixed surveyed features. City Responsibilities  Provide marked-up drawings of actual construction configuration, by City inspector or contractor, referenced to surveyed features shown on the drawings.  Review and redline draft CRD’s. Deliverables:  Pdf file copy of draft CRD’s for City review;  One final set of CRD’s on full-size bond paper (22”x34”) and electronic .pdf and AutoCAD Civil 3D 2012 format files. 9) SUPPLEMENTAL SERVICES A. Provide additional services, as may be required to complete the project, as requested and authorized by the City. Supplemental services may include, but are not limited to:  Development of traffic control plans for purposes of obtaining development permits.  Design emergency intertie connection to the City of Lynnwood water system.  Potholing buried utilities for design purposes (up to 5 days). Stantec will not commence work on any supplemental services work until Stantec receives written authorization from the City to proceed with any Supplemental Services. Packet Page 183 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 10 of 11 SERVICES NOT INCLUDED The following services are not a part of this Agreement. If the City chooses to add one or more of the following services to this Scope of Services, then this Agreement shall be modified in terms of an addition to the total compensation to be paid to the Consultant and an appropriate extension of time (as necessary) to the Consultant’s schedule. 1. Permit investigation and applications not identified in scope (any sensitive areas related permits, SEPA related services, Shoreline Substantial Development, Conditional Use, or Variance permits). 2. Coordination with City of Edmonds ’s Fire Marshal regarding review and approval of proposed improvements. 3. Hydraulic network analysis of existing and/or proposed water system to verify proposed pipe sizes. 4. Geotechnical evaluation or investigation of project sites, except as required to develop one critical area report per Services #7. 5. Wetland delineation or biological studies or reports. 6. Underground utility potholing and any associated field surveying to confirm horizontal and vertical locations of existing water mains and other existing buried utilities at various locations, except as authorized in Supplemental Services. 7. Distribute bid/contract document sets to prospective bidders, receive bids, prepare bid tabulation, review apparent low bidder references, and prepare recommendation for contract award. 8. Easements and related work not described in this scope of services. 9. Boundary surveys, setting survey monuments, and associated documentation/filings recordings. 10. Paying for title reports and permit fees 11. Participation at public hearings or before the hearing examiner. 12. Development of traffic control plans, except as authorized in Supplemental Services. 13. Coordination with WSDOT. 14. Coordination with the City of Lynnwood or with the Department of Health for new water system interties. 15. Electrical engineering or design of power supply, including coordination with power company, for vault sump pumps, SCADA or other electrical or control systems. 16. Development of a SWPPP for DOE Construction Stormwater General Permit. 17. Development of a DOE Construction Stormwater General Permit application. 18. Construction observation. 19. Negotiation for, or development of, interlocal agreements. COMPENSATION Compensation to Stantec, and its subconsultants or subcontractors, will be made on a time and materials (T&M) basis. Exhibit B contains a Fee Schedule, consisting of a Budget Summary for consultant services and billing rates and charges for Stantec and for its subcontractor, Applied Professional Services, Inc. (APS). Estimated labor and equipment hours and reimbursable fees are based on the scope of services and the assumptions described herein. Fees will be adjusted, as required, if Packet Page 184 of 258 City of Edmonds Exhibit A 2015 Waterline Replacement Project Scope of Services Consulting Services Page 11 of 11 project conditions differ from the assumptions. Task-level budgets may be adjusted (plus or minus) by up to 15% without approval of the City. All other changes to task-level budgets require written permission from the City. Stantec will complete professional engineering services described within this Scope of Services, based on a time and materials fee not to exceed $344,399. MANAGEMENT RESERVE FUND A project contingency, for unanticipated items or services performed outside the Scope of Services, in the amount of $40,000 is included within the City’s project budget for consultant services. This budget amount will only be used at the written direction of the City, and would increase the not-to-exceed total fees amount paid to Stantec. END OF EXHIBIT A Packet Page 185 of 258 PM/Civil Admin Senior Project Survey Survey Total Sub- Task Principal Engr CAD Spec.EIT Lead Admin Geologist Surveyor Field Office Labor Labor Reimbursable Contractor Total 196.00/hr 135.00/hr 118.00/hr 145.00/hr 98.00/hr 119.00/hr 40.00/hr 154.00/hr 148.00/hr 106.00/hr 92.00/hr Hours Cost Cost *Cost**Cost Design & Bid Phase Services 1) Project Management 34 138 0 0 0 8 0 0 0 0 0 180 26,148$ 100$ 26,248$ 2) Topographic Survey 0 34 34 0 6 2 0 0 58 124 123 381 42,472$ 1,016$ 9,000$ 52,488$ 3) Engineering Design & Bid Services 65 552 406 24 237 4 0 0 0 0 0 1288 162,350$ 750$ 163,100$ 4) Permitting Support 0 1 0 0 6 2 0 0 0 0 0 9 961$ 200$ 1,161$ 5) Easement Preparation 0 6 0 0 0 0 0 0 20 0 8 34 4,506$ 2,200$ 6,706$ 6) City Water Construction Standard Specifications Development 8 142 0 1 0 4 0 0 0 0 0 155 21,359$ 200$ 21,559$ 7) Critical Area Report 0 5 0 0 0 0 2 60 0 0 0 67 9,928$ 250$ 6,500$ 16,678$ Subtotals:107 878 440 25 249 20 2 60 78 124 131 2113 267,724$ 4,716$ 15,500$ 287,940$ 9) Supplemental Services City of Lynnwood Emergency Intertie (Site 9)8 41 18 2 16 1 0 0 7 7 7 107 13,567$ 100$ 500$ 14,167$ Traffic Control Plan for Development Permit 0 8 8 0 16 1 0 0 0 0 0 33 3,652$ 100$ 3,752$ Potholing Buried Utilities (5 days)***0 4 2 0 0 1 0 0 0 0 0 7 836$ 20$ 17,000$ 17,856$ Subtotals:8 53 28 2 32 2 0 0 7 7 7 146 18,054$ 220$ 17,500$ 35,774$ PM/Civil Admin Senior Project Survey Survey Total Sub- Principal Engr CAD Spec.EIT Lead Admin Geologist Surveyor Field Office Labor Labor Reimbursable Contractor Total 203.84 140.4 122.72 149.76 101.92 123.76 41.6 160.16 153.92 110.24 95.68 Hours Cost Cost *Cost**Cost 8) Construction Phase Support & Record Drawings 0 58 70 0 36 0 2 0 0 0 0 166 20,486$ 200$ 20,686$ * includes mileage, equipment, supplies, bridge tolls, etc. per rate sheets ** includes 10% subconsultant/subcontractor markup *** excludes permit fees, police traffic control, night work 306,263$ 5,136$ 33,000$ 344,399$ 40,000$ 384,399$ AUTHORIZED BUDGET FOR CONSULTANT SERVICES: EXHIBIT "B" 2015 Waterline Replacement Project Consultant Services Stantec Consulting Services Inc. BUDGET SUMMARY CITY OF EDMONDS SUMMARY ESTIMATE OF CONSULTANT HOURS AND FEE Labor Hours TOTAL CONSULTANT T&M FEE ESTIMATE: MANAGEMENT RESERVE: 6/5/2014 Packet Page 186 of 258 EXHIBIT B FEE SCHEDULE Stantec Consulting Services Inc. HOURLY RATES Classification (1) 2014 2015 Administrative $40.00 $41.60 Administrative Lead $119.00 $123.76 CAD (includes mapping and GIS) $118.00 $122.72 Civil Specialist $145.00 $149.76 EIT $98.00 $101.92 Planner $126.00 $131.04 Principal $196.00 $203.84 Project Manager/Engineer $135.00 $140.40 Project Surveyor (PLS) $148.00 $153.92 Senior Geologist $154.00 $160.16 Survey Field $106.00 $110.24 Survey Office $92.00 $95.68 (1) Other employee classifications, if needed, will be subject to City approval REIMBURSABLE EXPENSES Travel Vehicle Mileage IRS Standard Rate: (Currently $0.56) Miscellaneous Travel - Parking, Tolls, etc. Actual cost without markup Project Specific Supplies & Outside Reproduction Actual cost without markup Prints Black & White Prints (up to 11x17) $1.25 per sheet Color Prints (up to 11x17) $1.50 per sheet Large Format Prints $7.50 per sheet CD Production $2.00 per cd Field Equipment Survey - Digital Level $5.00 per hour Total Station $10.00 per hour Robotic Total Station $15.00 per hour GPS/RTK $20.00 per hour No charges are billed for the following items: 1. Long distance phone calls 2. Fax services 3. Postage Packet Page 187 of 258 2015 Waterline Replacement Program #10-Intertie w/Lynnwood #9-PRV @ Meadowdale Beach#8-PRV@ Meadowdale #1-Puget Drive-9th Ave to Olympic Ave #11-76th Ave. & Swedish #2-Sierra Pl #7-Edmonds St-10th Pl to Olympic Ave #3-Cedar St, 8th Ave & View Pl #4-Aloha St, Daley St & 8th Ave. #5-Railroad Ave. S #6-Main St, Durbin Dr & 7th Ave. 76 t h A v e W Main St 196th St SW O l y m pic View D r Pine St 66 t h A v e W 84 t h A v e W 220th St SW 88 t h A v e W 208th St SW 74th A v e W 68 t h A v e W 9t h A v e N Bowdoin Wy 212th St SW Dayton St 10 0 t n A v e W T a l b o t R d N 205th St/244th St SW 3r d A v e S Ol y m p i c A v e 200th St SW 80 t h A v e W 224th St SW Ti m b e r L n 95 t h P l W 7 5 t h P L W 7 2 n d A v e W 2 3 1 s t St SW 206th St SW 240th St SW N 205th St/244th St SW 80 t h A v e W §¨¦I-5 ¯99 ¯104 ¯524 City of Edmonds Mapbook You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) Packet Page 188 of 258 AM-6935 3. K. City Council Meeting Meeting Date:06/17/2014 Time:Consent Submitted For:Scott James Submitted By:Scott James Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type: Information Subject Title Local Government Investment Pool Prospectus and Resolution Recommendation Approve Resolution authorizing investment of City of Edmonds monies in the Local Government Investment Pool. Previous Council Action The Council Finance Committee reviewed and approved this item for Consent at their June 10th meeting. Narrative The City of Edmonds has been investing funds in the Washington State Local Government Investment Pool (LGIP). Recently, the State amended The Washington Administrative Code (WAC) in regards to the LGIP. The amended WAC's now require a stipulation that requires each local government investing in the LGIP to pass the attached Resolution. Attachments LGIP Prospectus Annoucement LGIP Resolution LGIP Authorization Form LGIP Prospectus Form Review Inbox Reviewed By Date Finance Scott James 06/12/2014 12:42 PM City Clerk Scott Passey 06/12/2014 04:08 PM Mayor Dave Earling 06/12/2014 04:13 PM Finalize for Agenda Scott Passey 06/12/2014 04:14 PM Form Started By: Scott James Started On: 06/11/2014 01:41 PM Final Approval Date: 06/12/2014 Packet Page 189 of 258 June 12, 2014 TO: LGIP Participants FROM: Kari Sample LGIP Administrator SUBJECT: New Prospectus and Updated Resolution In an effort to provide more clarity with respect to how the Local Government Investment Pool operates, and as a result of the recently amended WACs, we have created a prospectus and are distributing to all investors in the LGIP. As a result of the release of this prospectus it is important that each local government investing in the LGIP completes an updated Resolution, which I have attached, that acknowledges that the governmental body responsible for overseeing or making investment decisions has read and understands the prospectus. l have included a revised version of the Resolution that we will need all participants to approve and send back to us as soon as possible. Our goal is to have all resolutions updated by June 30, 2014. If you have submitted one in the last 6 months you will not be required to adopt another. I will be tracking them to make sure that this goal is met. If we have not received an updated resolution by the deadline and have not made other arrangements with you for an extension, we reserve the right to suspend your participation in the pool. Should you have further questions please feel free to contact me via email kari.sample@tre.wa.gov or by phone at 1-800-331-3284. Kari Sample LGIP Administrator JAMES L. McINTIRE State Treasurer State of Washington Office of the Treasurer Local Government Investment Pool Packet Page 190 of 258 RESOLUTION AUTHORIZING INVESTMENT OF CITY OF EDMONDS’ MONIES IN THE LOCAL GOVERNMENT INVESTMENT POOL WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a trust fund to be known as the public funds investment account (commonly referred to as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal of money by an authorized governmental entity for purposes of investment by the Office of the State Treasurer; and WHEREAS, from time to time it may be advantageous to the authorized governmental entity, CITY OF EDMONDS, the “governmental entity”, to contribute funds available for investment in the LGIP; and WHEREAS, the investment strategy for the LGIP is set forth in its policies and procedures; and WHEREAS, any contributions or withdrawals to or from the LGIP made on behalf of the governmental entity shall be first duly authorized by the Finance Director, the “governing body” or any designee of the governing body pursuant to this resolution, or a subsequent resolution; and WHEREAS the governmental entity will cause to be filed a certified copy of said resolution with the Office of the State Treasurer; and WHEREAS the governing body and any designee appointed by the governing body with authority to contribute or withdraw funds of the governmental entity has received and read a copy of the prospectus and understands the risks and limitations of investing in the LGIP; and WHEREAS, the governing body attests by the signature of its members that it is duly authorized and empowered to enter into this agreement, to direct the contribution or withdrawal of governmental entity monies, and to delegate certain authority to make adjustments to the incorporated transactional forms, to the individuals designated herein. NOW THEREFORE, BE IT RESOLVED that the governing body does hereby authorize the contribution and withdrawal of governmental entity monies in the LGIP in the manner prescribed by law, rule, and prospectus. BE IT FURTHER RESOLVED that the governing body has approved the Local Government Investment Pool Transaction Authorization Form (Form) as completed by Finance Director and incorporates said form into this resolution by reference and does hereby attest to its accuracy. Packet Page 191 of 258 BE IT FURTHER RESOLVED that the governmental entity designates Scott James, Finance Director, the “authorized individual” to authorize all amendments, changes, or alterations to the Form or any other documentation including the designation of other individuals to make contributions and withdrawals on behalf of the governmental entity. BE IT FURTHER RESOLVED that this delegation ends upon the written notice, by any method set forth in the prospectus, of the governing body that the authorized individual has been terminated or that his or her delegation has been revoked. The Office of the State Treasurer will rely solely on the governing body to provide notice of such revocation and is entitled to rely on the authorized individual’s instructions until such time as said notice has been provided. BE IT FURTHER RESOLVED that the Form as incorporated into this resolution or hereafter amended by delegated authority, or any other documentation signed or otherwise approved by the authorized individual shall remain in effect after revocation of the authorized individual’s delegated authority, except to the extent that the authorized individual whose delegation has been terminated shall not be permitted to make further withdrawals or contributions to the LGIP on behalf of the governmental entity. No amendments, changes, or alterations shall be made to the Form or any other documentation until the entity passes a new resolution naming a new authorized individual; and BE IT FURTHER RESOLVED that the governing body acknowledges that it has received, read, and understood the prospectus as provided by the Office of the State Treasurer. In addition, the governing body agrees that a copy of the prospectus will be provided to any person delegated or otherwise authorized to make contributions or withdrawals into or out of the LGIP and that said individuals will be required to read the prospectus prior to making any withdrawals or contributions or any further withdrawals or contributions if authorizations are already in place. RESOLVED this 17th day of June, 2014. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 192 of 258 Packet Page 193 of 258 LOCAL GOVERNMENT INVESTMENT POOL Prospectus January 2014 James L. McIntire Washington State Treasurer Packet Page 194 of 258 2 Contents I. The LGIP 3-4 II. Local Government Investment Pool – Money Market Fund 4-9 III. Management 9 IV. Miscellaneous 9-10 Packet Page 195 of 258 3 I. The LGIP The Local Government Investment Pool (the “LGIP”) is an investment pool of public funds placed in the custody of the Office of the Washington State Treasurer (the “State Treasurer”) for investment and reinvestment as defined by RCW 43.250.020. The purpose of the LGIP is to allow eligible governmental entities to participate with the state in the investment of surplus public funds, in a manner that optimizes liquidity and return on such funds. In establishing the LGIP, the legislature recognized that not all eligible governmental entities are able to maximize the return on their temporary surplus funds, and therefore it provided a mechanism whereby they may, at their option, utilize the resources of the State Treasurer to maximize the potential of their surplus funds while ensuring the liquidity of those funds. The State Treasurer has established a sub-pool within the LGIP whose shares are offered by means of this Prospectus: The LGIP-Money Market Fund (the “LGIP-MMF” or the “Fund”). The State Treasurer has the authority to establish additional sub-pools in the future. The Fund offered in this Prospectus seeks to provide current income by investing in high-quality, short term money market instruments. These standards are specific to the Fund, as illustrated in the following table. The LGIP-MMF offers daily contributions and withdrawals. FUND SNAPSHOT The table below provides a summary comparison of the Fund’s investment types and sensitivity to interest rate risk. This current snapshot can be expected to vary over time. Fund Investment Types Maximum Dollar-Weighted Average Maturity for LGIP-MMF LGIP-Money Market Fund Current Investments (as of November 1, 2013) Cash Bank Deposits US Treasury bills Repurchase agreements US Government agency obligations 60 days Fees and Expenses Administrative Fee. The State Treasurer charges pool participants a fee representing administration and recovery costs associated with the operation of the Fund. The administrative fee accrues daily from pool participants’ earnings prior to the earnings being posted to their account. The administrative fee will be paid monthly. In the event that there are no earnings, the administrative fee will be deducted from principal. The chart below illustrates the operating expenses of the LGIP-MMF for past years, expressed in basis points as a percentage of fund assets. Packet Page 196 of 258 4 Local Government Investment Pool-MMF Operating Expenses by Fiscal Year (in Basis Points) 2006 2007 2008 2009 2010 2011 2012 2013 Total Operating Expenses 1.12 0.96 0.84 0.88 0.64 0.81 0.68 0.87 (1 basis point = 0.01%) Because most of the expenses of the LGIP-MMF are fixed costs, the fee (expressed as a percentage of fund assets) will be affected by: (i) the amount of operating expenses; and (ii) the assets of the LGIP-MMF. The table below shows how the fee (expressed as a percentage of fund assets) would change as the fund assets change, assuming an annual fund operating expenses amount of $800,000. Fund Assets $6.0 bn $8.0 bn $10.0 bn Total Operating Expenses (in Basis Points) 1.33 1.0 .80 Portfolio Turnover: The Fund does not pay a commission or fee when it buys or sells securities (or “turns over” its portfolio). However, debt securities often trade with a bid/ask spread. Consequently, a higher portfolio turnover rate may generate higher transaction costs that could affect the Fund’s performance. II. Local Government Investment Pool – Money Market Fund Investment Objective The LGIP-MMF will seek to effectively maximize the yield while maintaining liquidity and a stable share price of $1. Principal Investment Strategies The LGIP-MMF will seek to invest primarily in high-quality, short term money market instruments. Typically, at least 55% of the Fund’s assets will be invested in US government securities and repurchase agreements collateralized by those securities. The LGIP-MMF means a sub-pool of the LGIP whose investments will primarily be money market instruments. The LGIP-MMF will only invest in eligible investments permitted by state law. The LGIP-MMF will not be an SEC-registered money market fund and will not be required to follow SEC Rule 2a-7. Investments of the LGIP-MMF will conform to the LGIP Investment Policy, the most recent version of which will be posted on the LGIP website and will be available upon request. Principal Risks of Investing in the LGIP-Money Market Fund Counterparty Credit Risk. A party to a transaction involving the Fund may fail to meet its obligations. This could cause the Fund to lose the benefit of the transaction or prevent the Fund from selling or buying other securities to implement its investment strategies. Interest Rate Risk. The LGIP-MMF’s income may decline when interest rates fall. Because the Fund’s income is based on short-term interest rates, which can fluctuate significantly over short periods, income risk is expected to be high. In addition, interest rate increases can cause the price of a debt security to decrease and even lead to a loss of principal. Packet Page 197 of 258 5 Liquidity Risk. Liquidity risk is the risk that the Fund will experience significant net withdrawals of Fund shares at a time when it cannot find willing buyers for its portfolio securities or can only sell its portfolio securities at a material loss. Management Risk. Poor security selection or an ineffective investment strategy could cause the LGIP-MMF to underperform relevant benchmarks or other funds with a similar investment objective. Issuer Risk. The LGIP-MMF is subject to the risk that debt issuers and other counterparties may not honor their obligations. Changes in an issuer’s credit rating (e.g., a rating downgrade) or the market’s perception of an issuer’s creditworthiness could also affect the value of the Fund’s investment in that issuer. The degree of credit risk depends on both the financial condition of the issuer and the terms of the obligation. Also, a decline in the credit quality of an issuer can cause the price of a money market security to decrease. Securities Lending Risk and Reverse Repurchase Agreement Risk. The LGIP-MMF may engage in securities lending or in reverse repurchase agreements. Securities lending and reverse repurchase agreements involve the risk that the Fund may lose money because the borrower of the Fund’s securities fails to return the securities in a timely manner or at all or the Fund’s lending agent defaults on its obligations to indemnify the Fund, or such obligations prove unenforceable. The Fund could also lose money in the event of a decline in the value of the collateral provided for loaned securities or a decline in the value of any investments made with cash collateral. Risks Associated with use of Amortized Cost. The use of amortized cost valuation means that the LGIP-MMF’s share price may vary from its market value NAV per share. In the unlikely event that the State Treasurer were to determine that the extent of the deviation between the Fund’s amortized cost per share and its market-based NAV per share may result in material dilution or other unfair results to shareholders, the State Treasurer may cause the Fund to take such action as it deems appropriate to eliminate or reduce to the extent practicable such dilution or unfair results. An investment in the LGIP-MMF is not a bank deposit and is not insured or guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Although the Fund seeks to preserve the value of investments at $1 per share, pool participants could lose money by investing in the LGIP-MMF. There is no assurance that the LGIP-MMF will achieve its investment objective. Performance The following information is intended to address the risks of investing in the LGIP-MMF. The information illustrates changes in the performance of the LGIP-MMF’s shares from year to year. Returns are based on past results and are not an indication of future performance. Updated performance information may be obtained on our website at www.tre.wa.gov or by calling the LGIP toll-free at 800-331-3284. Packet Page 198 of 258 Local Government Investment Pool 1 Year 0.17% Transactions: LGIP-MMF General Information The minimum transaction size (contributions or withdrawals) for the LGIP State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars. Valuing Shares The LGIP-MMF will be operated using a net asset value (NAV) calculation based on the amortized cost of all securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized daily. The Fund’s NAV will be the value of a single share the NYSE, usually 4:00 p.m. Eastern time. If the NYSE is closed on a particular day, the next day the NYSE is open. 1.46% 1.05% 2.13% 4.14% -3.00% -2.00% -1.00% 0.00% 1.00% 2.00% 3.00% 4.00% 5.00% 6.00% 2003 2004 2005 2006 Fiscal Year Local Government Investment Pool 6 Local Government Investment Pool-Money Market Fund Average Accrued Net Yield 3 years 5 years 10 years 0.19% .52% 1.94% The minimum transaction size (contributions or withdrawals) for the LGIP-MMF will be five thousand dollars. The State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars. rated using a net asset value (NAV) calculation based on the amortized cost of all securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized ’s NAV will be the value of a single share. NAV will normally be calculated as of the close of business of the NYSE, usually 4:00 p.m. Eastern time. If the NYSE is closed on a particular day, the Fund will be priced on the 4.14% 5.21% 4.04% 1.59% 0.36%0.22%0.14%0.17% 2006 2007 2008 2009 2010 2011 2012 Fiscal Year-by-Year Returns: Net Yield Local Government Investment Pool MMF will be five thousand dollars. The State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars. rated using a net asset value (NAV) calculation based on the amortized cost of all securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized . NAV will normally be calculated as of the close of business of will be priced on the 0.17% 2013 Packet Page 199 of 258 7 NAV will not be calculated and the Fund will not process contributions and withdrawals submitted on days when the Fund is not open for business. The time at which shares are priced and until which contributions and withdrawals are accepted is specified below and may be changed as permitted by the State Treasurer. To the extent that the LGIP-MMF’s assets are traded in other markets on days when the Fund is not open for business, the value of the Fund’s assets may be affected on those days. In addition, trading in some of the Fund’s assets may not occur on days when the Fund is open for business. Transaction Limitation The State Treasurer reserves the right at its sole discretion to set a minimum and/or maximum transaction amount from the LGIP-MMF and to limit the number of transactions, whether contribution, withdrawal, or transfer permitted in a day or any other given period of time. The State Treasurer also reserves the right at its sole discretion to reject any proposed contribution, and in particular to reject any proposed contribution made by a pool participant engaged in behavior deemed by the State Treasurer to be abusive of the LGIP-MMF. A pool participant may transfer funds from one LGIP-MMF account to another subject to the same time and contribution limits as set forth in WAC 210.10.060. Contributions Pool participants may make contributions to the LGIP-MMF on any business day. All contributions will be effected by electronic funds transfer to the account of the LGIP-MMF designated by the State Treasurer. It is the responsibility of each pool participant to pay any bank charges associated with such electronic transfers to the State Treasurer. Failure to wire funds by a pool participant after notification to the State Treasurer of an intended transfer will result in penalties. Penalties for failure to timely wire will be assessed to the account of the pool participant responsible. Notice. To ensure same day credit, a pool participant must inform the State Treasurer of any contribution over one million dollars no later than 9 a.m. on the same day the contribution is made. Contributions for one million dollars or less can be requested at any time prior to 10 a.m. on the day of contribution. For all other contributions over one million dollars that are requested prior to 10 a.m., a pool participant may receive same day credit at the sole discretion of the State Treasurer. Contributions that receive same day credit will count, for earnings rate purposes, as of the day in which the contribution was made. Contributions for which no notice is received prior to 10:00 a.m. will be credited as of the following business day. Notice of contributions may be given by calling the Local Government Investment Pool (800-331-3284) OR by logging on to State Treasurer’s Treasury Management System (“TMS”). Please refer to the LGIP-MMF Operations Manual for specific instructions regarding contributions to the LGIP-MMF. Direct deposits from the State of Washington will be credited on the same business day. Pricing. Contribution requests received in good order will receive the NAV per unit of the LGIP-MMF next determined after the order is accepted by the State Treasurer on that contribution date. Withdrawals Pool participants may withdraw funds from the LGIP-MMF on any business day. Each pool participant shall file with the State Treasurer a letter designating the financial institution at which funds withdrawn from the LGIP-MMF shall be deposited (the “Letter”). This Letter shall contain the name of the financial institution, the location of the financial institution, the account name, and the account number to which funds will be deposited. This Letter shall be signed by local officials authorized to receive and disburse funds, as described in WAC 210-10-020. Packet Page 200 of 258 8 Disbursements from the LGIP-MMF will be effected by electronic funds transfer. Failure by the State Treasurer to wire funds to a pool participant after proper notification to the State Treasurer to disburse funds to a pool participant may result in a bank overdraft in the pool participant's bank account. The State Treasurer will reimburse a pool participant for such bank overdraft penalties charged to the pool participant's bank account. Notice. In order to withdraw funds from the LGIP-MMF, a pool participant must notify the State Treasurer of any withdrawal over one million dollars no later than 9 a.m. on the same day the withdrawal is made. Withdrawals for one million dollars or less can be requested at any time prior to 10 a.m. on the day of withdrawal. For all other withdrawals from the LGIP-MMF over one million dollars that are requested prior to 10 a.m., a pool participant may receive such withdrawal on the same day it is requested at the sole discretion of the State Treasurer. No earnings will be credited on the date of withdrawal for the amounts withdrawn. Notice of withdrawals may be given by calling the Local Government Investment Pool (800-331-3284) OR by logging on to TMS. Please refer to the LGIP-MMF Operations Manual for specific instructions regarding withdrawals from the Fund. Pricing. Withdrawal requests with respect to the LGIP-MMF received in good order will receive the NAV per unit of the LGIP-MMF next determined after the order is accepted by the State Treasurer on that withdrawal date. Suspension of Withdrawals. If the State Treasurer has determined that the deviation between the Fund’s amortized cost price per share and the current net asset value per share calculated using available market quotations (or an appropriate substitute that reflects current market conditions) may result in material dilution or other unfair results, the State Treasurer may, if it has determined irrevocably to liquidate the Fund, suspend withdrawals and payments of withdrawal proceeds in order to facilitate the permanent termination of the Fund in an orderly manner. The State Treasurer will distribute proceeds in liquidation as soon as practicable, subject to the possibility that certain assets may be illiquid, and subject to subsequent distribution, and the possibility that the State Treasurer may need to hold back a reserve to pay expenses. The State Treasurer also may suspend redemptions if the New York Stock Exchange suspends trading or closes, if US bond markets are closed, or if the Securities and Exchange Commission declares an emergency. If any of these events were to occur, it would likely result in a delay in the pool participants’ redemption proceeds. The State Treasurer will notify pool participants within five business days of making a determination to suspend withdrawals and/or irrevocably liquidate the fund and the reason for such action. Earnings and Distribution LGIP-MMF Daily Factor The LGIP-MMF daily factor is a net earnings figure that is calculated daily using the investment income earned (excluding realized gains or losses) each day, assuming daily amortization and/or accretion of income of all fixed income securities held by the Fund, less the administrative fee. The daily factor is reported on an annualized 7-day basis, using the daily factors from the previous 7 calendar days. The reporting of a 7-day annualized yield based solely on investment income which excludes realized gains or losses is an industry standard practice that allows for the fair comparison of funds that seek to maintain a constant NAV of $1.00. LGIP-MMF Actual Yield Factor The LGIP-MMF actual yield factor is a net daily earnings figure that is calculated using the total net earnings including realized gains and losses occurring each day, less the administrative fee. Packet Page 201 of 258 9 Dividends The LGIP-MMF’s dividends include any net realized capital gains or losses, as well as any other capital changes other than investment income, and are declared daily and distributed monthly. Distribution The total net earnings of the LGIP-MMF will be declared daily and paid monthly to each pool participant’s account in which the income was earned on a per-share basis. These funds will remain in the pool and earn additional interest unless withdrawn and sent to the pool participant’s designated bank account as specified on the Authorization Form. Interest earned will be distributed monthly on the first business day of the following month. Monthly Statements and Reporting On the first business day of every calendar month, each pool participant will be sent a monthly statement which includes the pool participant’s beginning balance, contributions, withdrawals, transfers, administrative charges, earnings rate, earnings, and ending balance for the preceding calendar month. Also included with the statement will be the monthly enclosure. This report will contain information regarding the maturity structure of the portfolio and balances broken down by security type. III. Management The State Treasurer is the manager of the LGIP-MMF and has overall responsibility for the general management and administration of the Fund. The State Treasurer has the authority to offer additional sub-pools within the LGIP at such times as the State Treasurer deems appropriate in its sole discretion. Administrator and Transfer Agent. The State Treasurer will serve as the administrator and transfer agent for the Fund. Custodian. A custodian for the Fund will be appointed in accordance with the terms of the LGIP Investment Policy. IV. Miscellaneous Limitation of Liability All persons extending credit to, contracting with or having any claim against the Fund offered in this Prospectus shall look only to the assets of the Fund that such person extended credit to, contracted with or has a claim against, and none of (i) the State Treasurer, (ii) any subsequent sub-pool, (iii) any pool participant, (iv) the LGIP, or (v) the State Treasurer’s officers, employees or agents (whether past, present or future), shall be liable therefor. The determination of the State Treasurer that assets, debts, liabilities, obligations, or expenses are allocable to the Fund shall be binding on all pool participants and on any person extending credit to or contracting with or having any claim against the LGIP or the Fund offered in this Prospectus. There is a remote risk that a court may not enforce these limitation of liability provisions. Packet Page 202 of 258 10 Amendments This Prospectus and the attached Investment Policy may be amended from time to time. Pool participants shall receive notice of changes to the Prospectus and the Investment Policy. The amended and restated documents will be posted on the State Treasurer website: www.tre.wa.gov. Should the State Treasurer deem appropriate to offer additional sub-pools within the LGIP, said sub-pools will be offered by means of an amendment to this prospectus. LGIP-MMF Contact Information Internet: www.tre.wa.gov Treasury Management System/TMS Phone: 1-800-331-3284 (within Washington State) Mail: Office of the State Treasurer Local Government Investment Pool PO Box 40200 Olympia, Washington 98504 FAX: 360-902-9044 Packet Page 203 of 258 AM-6936 5. City Council Meeting Meeting Date:06/17/2014 Time:30 Minutes Submitted For:Bertrand Hauss Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Public Hearing and Potential Action on the 2015-2020 Six-Year Transportation Improvement Program Recommendation Approve the 2015-2020 Six-Year Transportation Improvement Program. Previous Council Action On April 15, 2014, Council approved an amendment to the 2014-2019 Six-Year Transportation Improvement Program. The amendment added the 76th Ave. W re-striping project from 220th St. SW to Olympic View Dr. On June 10, 2014, the Parks, Planning and Public Works committee reviewed this item and it was forwarded to full Council for a Public Hearing at the June 17, 2014 Council meeting. Narrative The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2015-2017), but not the last 3 years (2018-2020). RCW 35.77.010 and requires each city to update and adopt their TIP prior to July 1st of each year. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after it has been approved by the City Council. The projects proposed to be added to the TIP are highlighted in grey. Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2018. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal / State funding. Attachments Packet Page 204 of 258 2015-2020 TIP Resolution Form Review Inbox Reviewed By Date Engineering Robert English 06/12/2014 02:23 PM Public Works Phil Williams 06/13/2014 10:45 AM City Clerk Scott Passey 06/13/2014 10:46 AM Mayor Dave Earling 06/13/2014 11:01 AM Finalize for Agenda Scott Passey 06/13/2014 11:04 AM Form Started By: Megan Luttrell Started On: 06/11/2014 03:17 PM Final Approval Date: 06/13/2014 Packet Page 205 of 258 Ci t y o f E d m o n d s Si x Y e a r T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( 2 0 1 5 - 2 0 2 0 ) Gr a n t O p p o r t u n i t y P r o j e c t (2 0 1 5 - 2 0 2 0 ) Pr o j e c t N a m e Pu r p o s e Gr a n t / D a t e Ph a s e To t a l C o s t So u r c e 20 1 5 20 1 6 2017 2018 2019 2020 Pr e s e r v a t i o n / M a i n t e n a n c e P r o j e c t s : An n u a l S t r e e t P r e s e r v a t i o n Gr i n d p a v e m e n t , o v e r l a y , c h i p s e a l , Po s s i b l e G r a n t E n g i n e e r i n g $ 1 , 7 0 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $800,000 $900,000 P r o g r a m & & $0 (S t a t e ) an d s l u r r y s e a l Lo c a l F u n d s C o n s t r u c t i o n $ 1 2 , 7 5 0 , 0 0 0 (L o c a l ) $1 , 6 0 0 , 0 0 0 $ 1 , 6 5 0 , 0 0 0 $ 1 , 7 0 0 , 0 0 0 $ 2 , 8 0 0 , 0 0 0 $ 2 , 0 0 0 , 0 0 0 $ 3 , 0 0 0 , 0 0 0 22 0 t h S t . S W O v e r l a y f r o m Po s s i b l e g r a n t E n g i n e e r i n g $ 7 8 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $ 7 8 0 , 0 0 0 76 t h A v e . W t o 8 4 t h A v e . W Gr i n d p a v e m e n t a n d o v e r l a y & & $0 (S t a t e ) Lo c a l F u n d s C o n s t r u c t i o n $ 2 6 0 , 0 0 0 (L o c a l ) $2 6 0 , 0 0 0 Ci t y w i d e S i g n a l Up g r a d e t r a f f i c s i g n a l c a b i n e t s En g i n e e r i n g $ 6 5 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $325,000 $ 3 2 5 , 0 0 0 Im p r o v e m e n t s Po s s i b l e G r a n t & $0 (S t a t e ) an d i m p r o v e t e c h n o l o g y Co n s t r u c t i o n $ 0 (L o c a l ) 23 8 t h @ 1 0 0 t h A v . S i g n a l U p g r a d e s Re b u i l d t r a f f i c s i g n a l s y s t e m En g i n e e r i n g $ 0 (F e d e r a l ) wi t h n e w s i g n a l m a s t a r m s , c a b i n e t , a n d Po s s i b l e G r a n t & $7 5 0 , 0 0 0 (S t a t e , u n s e c u r e d ) $750,000 vi d e o d e t e c t i o n Co n s t r u c t i o n $ 0 (L o c a l ) TO T A L $2 , 6 4 0 , 0 0 0 $ 1 , 6 5 0 , 0 0 0 $ 2 , 5 0 0 , 0 0 0 $ 3 , 8 7 5 , 0 0 0 $ 3 , 2 2 5 , 0 0 0 $ 3 , 0 0 0 , 0 0 0 Sa f e t y / C a p a c i t y A n a l y s i s : 21 2 t h S t . S W / 8 4 t h A v e . W ( 5 C o r n e r s ) I n s t a l l r o u n d a b o u t w i t h c o n v e r s i o n o f o v e r h e a d u t i l i t i e s S e c u r e d G r a n t C o n s t r u c t i o n $ 8 6 , 5 0 0 (F e d e r a l , s e c u r e d ) $8 6 , 5 0 0 In t e r s e c t i o n I m p r o v e m e n t s to u n d e r g r o u n d , w a t e r l i n e r e p l a c e m e n t , a n d s t o r m w a t e r & $0 (S t a t e ) up g r a d e s Lo c a l F u n d s $1 3 , 5 0 0 ( L o c a l , T r a f f i c I m p a c t F e e s ) $ 1 3 , 5 0 0 22 8 t h S t . S W . C o r r i d o r S a f e t y Co n s t r u c t m i s s i n g r o a d w a y l i n k o n 2 2 8 t h S t . S W b e t w e e n RO W $ 2 0 0 , 0 0 0 (F e d e r a l , s e c u r e d ) $2 0 0 , 0 0 0 Im p r o v e m e n t s Hw y . 9 9 a n d 7 6 t h A v e . W . I n s t a l l t r a f f i c s i g n a l s a t Se c u r e d G r a n t s $0 (S t a t e ) Hw y . 9 9 @ 2 2 8 t h S t . S W a n d 7 6 t h A v e . W @ 2 2 8 t h S t & $0 (L o c a l ) t o i m p r o v e s a f e t y . B i k e l a n e s a n d s i d e w a l k w i l l b e a d d e d L o c a l F u n d s C o n s t r u c t i o n $ 3 , 5 3 3 , 0 0 0 ( F e d e r a l , s e c u r e d ) $2 , 0 0 0 , 0 0 0 $1 , 5 3 3 , 0 0 0 on b o t h s i d e s o f t h e n e w s t r e t c h . S t o r m w a t e r $1, 7 2 2 , 0 0 0 (S t a t e , s e c u r e d ) $1 , 0 0 0 , 0 0 0 $7 2 2 , 0 0 0 I m p r o v e m e n t s a r e i n c o r p o r a t e d i n t o t h i s p r o j e c t . $40 6 , 0 0 0 (L o c a l ) $4 0 6 , 0 0 0 76 t h A v . W @ 2 1 2 t h S t . S W I n t e r s e c t i o n $30 , 0 0 0 (F e d e r a l , s e c u r e d ) $3 0 , 0 0 0 Im p r o v e m e n t s En g i n e e r i n g $ 0 (S t a t e ) $4 , 0 0 0 (L o c a l , F u n d 4 2 1 ) $4 , 0 0 0 $2 , 0 0 0 (L o c a l , F u n d 4 2 3 ) $2 , 0 0 0 Re - d e s i g n i n t e r s e c t i o n t o r e d u c e i n t e r s e c t i o n d e l a y / Se c u r e d g r a n t s $5 , 0 0 0 ( L o c a l , T r a f f i c I m p a c t F e e s ) $ 5 , 0 0 0 im p r o v e l e v e l o f s e r v i c e . U t i l i t y $6 0 0 , 0 0 0 (F e d e r a l , s e c u r e d ) $3 0 0 , 0 0 0 $ 3 0 0 , 0 0 0 im p r o v e m e n t s a r e i n c l u d e d i n t h e p r o j e c t . RO W $0 (S t a t e ) $1 4 3 , 0 0 0 (L o c a l ) $4 7 , 0 0 0 $ 4 7 , 0 0 0 & L o c a l F u n d s C o n s t r u c t i o n $ 3 , 0 2 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $3 , 0 2 0 , 0 0 0 $3 6 6 , 0 0 0 (L o c a l , F u n d 1 1 2 ) $3 6 6 , 0 0 0 $6 4 5 , 0 0 0 (L o c a l , F u n d 4 2 1 ) $6 4 5 , 0 0 0 $1 0 6 , 0 0 0 (L o c a l , F u n d 4 2 2 ) $1 0 6 , 0 0 0 $7 7 4 , 0 0 0 (L o c a l , F u n d 4 2 3 ) $7 7 4 , 0 0 0 SR - 9 9 G a t e w a y / R e v i t a l i z a t i o n In s t a l l g a t e w a y e l e m e n t s a n d s a f e t y i m p r o v e m e n t s En g i n e e r i n g $ 0 (F e d e r a l ) al o n g t h e S R - 9 9 C o r r i d o r . Po s s i b l e G r a n t & $ 1 0 , 0 0 0 , 0 0 0 ( S t a t e , u n s e c u r e d ) $500,000 $ 4 , 5 0 0 , 0 0 0 $ 5 , 0 0 0 , 0 0 0 Co n s t r u c t i o n $ 0 (L o c a l ) SR - 5 2 4 ( 1 9 6 t h S t . S W ) / 8 8 t h A v e . W I n s t a l l a t i o n o f g u a r d r a i l o n t h e w e s t s i d e o f i n t e r s e c t i o n , $0 (F e d e r a l ) Gu a r d r a i l im p r o v i n g i n t e r s e c t i o n s a f e t y d u e t o ~ 1 2 ' v e r t i c a l d r o p o n L o c a l F u n d s O n l y E n g i n e e r i n g $ 0 (S t a t e ) we s t s i d e o f i n t e r s e c t i o n $3 0 , 0 0 0 (L o c a l ) $30,000 SR 5 2 4 ( 1 9 6 t h S t . S W ) @ De s i g n i n t e r s e c t i o n i m p r o v e m e n t De s i g n $0 (F e d e r a l ) 88 t h A v e W . I n t e r s e c t i o n Po s s i b l e G r a n t $5 0 , 0 0 0 (S t a t e , u n s e c u r e d ) $50,000 Im p r o v e m e n t s $5 0 , 0 0 0 ( L o c a l , t r a f f i c i m p a c t f e e s ) $50,000 RO W a c q u i s i t i o n RO W $0 (F e d e r a l ) & $8 1 , 5 0 0 (S t a t e , u n s e c u r e d ) $81,500 $8 1 , 5 0 0 (L o c a l ) $81,500 Co n s t r u c t i n t e r s e c t i o n i m p r o v e m e n t s Co n s t r u c t i o n $ 7 4 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $740,000 Lo c a l F u n d s $0 (S t a t e ) $1 1 2 , 0 0 0 (L o c a l ) $112,000 Ma i n S t . @ 3 r d S i g n a l U p g r a d e s Po s s i b l e g r a n t E n g i n e e r i n g $ 2 8 7 , 5 0 0 ( F e d e r a l , u n s e c u r e d ) $37,500 $ 2 5 0 , 0 0 0 Up g r a d e t r a f f i c s i g n a l & & $0 (S t a t e ) Lo c a l F u n d s C o n s t r u c t i o n $ 8 7 , 5 0 0 (L o c a l ) $37,500 $ 5 0 , 0 0 0 Pu g e t D r . @ O V D S i g n a l U p g r a d e s Po s s i b l e g r a n t E n g i n e e r i n g $ 2 8 7 , 5 0 0 ( F e d e r a l , u n s e c u r e d ) $37,500 $ 2 5 0 , 0 0 0 Up g r a d e t r a f f i c s i g n a l & & $0 (S t a t e ) Lo c a l F u n d s C o n s t r u c t i o n $ 8 7 , 5 0 0 (L o c a l ) $37,500 $ 5 0 , 0 0 0 Ma i n S t . @ 9 t h A v . S Re s t r i p i n g o f 9 t h A v . S t o ( 2 ) n o r t h b o u n d En g i n e e r i n g $ 0 (F e d e r a l ) (I n t e r i m S o l u t i o n ) an d s o u t h b o u n d l a n e s ( e x i s t i n g c o n d i t i o n s : 1 l a n e ) , a l o n g w i t h L o c a l F u n d s O n l y & $0 (S t a t e ) st r i p i n g m o d i f i c a t i o n s f o r e a s t b o u n d a n d w e s t b o u n d l a n e s . Co n s t r u c t i o n $ 1 0 , 0 0 0 ( L o c a l , T r a f f i c I m p a c t F e e s ) $1 0 , 0 0 0 Pa g e 1 Packet Page 206 of 258 Ci t y o f E d m o n d s Si x Y e a r T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( 2 0 1 5 - 2 0 2 0 ) Gr a n t O p p o r t u n i t y P r o j e c t (2 0 1 5 - 2 0 2 0 ) Pr o j e c t N a m e Pu r p o s e Gr a n t / D a t e Ph a s e To t a l C o s t So u r c e 20 1 5 20 1 6 2017 2018 2019 2020 76 t h A v . W @ 2 2 0 t h S t . S W C o n v e r t s p l i t p h a s i n g f o r e a s t b o u n d a n d w e s t b o u n d m o v e m e n t P o s s i b l e G r a n t E n g i n e e r i n g , $ 4 , 2 9 3 , 5 0 0 ( F e d e r a l , u n s e c u r e d ) $432,500 $ 7 2 3 , 0 0 0 $ 3 , 1 3 8 , 0 0 0 In t e r s e c t i o n I m p r o v e m e n t s t o p r o t e c t i v e / p e r m i s s i v e l e f t t u r n p h a s i n g . R i g h t t u r n o v e r l a p & RO W , & $0 (S t a t e ) wo u l d b e a d d e d f o r t h e r i g h t t u r n m o v e m e n t s . Lo c a l F u n d s C o n s t r u c t i o n $ 6 7 0 , 5 0 0 (L o c a l ) $67,500 $ 1 1 3 , 0 0 0 $ 4 9 0 , 0 0 0 Ar t e r i a l S t r e e t S i g n a l C o o r d i n a t i o n C o o r d i n a t e t h e t r a f f i c s i g n a l s w i t h i n 1 / 2 m i l e o f e a c h o t h e r En g i n e e r i n g $ 0 (F e d e r a l ) Im p r o v e m e n t s al o n g 7 6 t h A v . W , 2 1 2 t h S t . S W , a n d 2 2 0 t h S t . S W t o L o c a l F u n d s O n l y & $0 (S t a t e ) im p r o v e c o r r i d o r e f f i c i e n c i e s . Co n s t r u c t i o n $ 5 0 , 0 0 0 (L o c a l ) $5 0 , 0 0 0 Hw y . 9 9 @ 2 1 2 t h S t . S W Wi d e n 2 1 2 t h S t . S W t o a d d a W B a n d E B l e f t t u r n l a n e . P o s s i b l e G r a n t s E n g i n e e r i n g , $ 4 , 3 6 3 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $418,000 $ 6 3 7 , 0 0 0 $ 3 , 3 0 8 , 0 0 0 In t e r s e c t i o n I m p r o v e m e n t s Pr o v i d e p r o t e c t e d / p e r m i s s i v e l e f t t u r n p h a s i n g f o r b o t h & RO W , & $0 (S t a t e ) mo v e m e n t s ( s h a r e d j u r i s d i c t i o n w i t h C i t y o f L y n n w o o d ) Lo c a l F u n d s C o n s t r u c t i o n $ 6 8 3 , 0 0 0 ( L o c a l w / C i t y o f L y n n w o o d ) $66,000 $ 1 0 0 , 0 0 0 $ 5 1 7 , 0 0 0 Hw y . 9 9 @ 2 1 6 t h S t . S W Wi d e n 2 1 6 t h S t . S W t o a d d a W B a n d E B l e f t t u r n l a n e . P o s s i b l e G r a n t s E n g i n e e r i n g , $ 4 , 3 6 3 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $418,000 $ 6 3 7 , 0 0 0 $ 3 , 3 0 8 , 0 0 0 In t e r s e c t i o n I m p r o v e m e n t s Pr o v i d e p r o t e c t e d / p e r m i s s i v e l e f t t u r n p h a s i n g f o r b o t h & RO W , & $0 (S t a t e , u n s e c u r e d ) mo v e m e n t s . Lo c a l F u n d s C o n s t r u c t i o n $ 6 8 3 , 0 0 0 (L o c a l ) $66,000 $ 1 0 0 , 0 0 0 $ 5 1 7 , 0 0 0 Hw y . 9 9 @ 2 2 0 t h S t . S W Wi d e n 2 2 0 t h S t . S W t o a d d w e s t b o u n d r i g h t t u r n l a n e a n d P o s s i b l e G r a n t s E n g i n e e r i n g , $ 4 , 3 6 3 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $418,000 $ 6 3 7 , 0 0 0 $ 3 , 3 0 8 , 0 0 0 In t e r s e c t i o n I m p r o v e m e n t s Hw y . 9 9 t o a d d 2 n d s o u t h b o u n d l e f t t u r n l a n e . & RO W , & $0 (S t a t e ) Lo c a l F u n d s C o n s t r u c t i o n $ 6 8 3 , 0 0 0 (L o c a l , w / C i t y o f M o u n t l a k e T e r r a c e ) $66,000 $ 1 0 0 , 0 0 0 $ 5 1 7 , 0 0 0 Ci t y w i d e p r o t e c t e d / p e r m i s s i v e t r a f f i c Co n v e r s i o n f r o m p r o t e c t e d l e f t - t u r n p h a s i n g En g i n e e r i n g $ 0 (F e d e r a l ) si g n a l c o n v e r s i o n to p r o t e c t i v e - p e r m i s s i v e p h a s i n g a t c e r t a i n s i g n a l i z e d L o c a l F u n d s O n l y & $0 (S t a t e ) i n t e r s e c t i o n s t o r e d u c e i n t e r s e c t i o n d e l a y Co n s t r u c t i o n $ 2 0 , 0 0 0 (L o c a l ) $20,000 Re - s t r i p i n g o f 7 6 t h A v e . W Re - s t r i p e s t r e t c h t o ( 1 ) t h r o u g h l a n e i n e a c h d i r e c t i o n , En g i n e e r i n g $ 0 (F e d e r a l ) fr o m 2 2 0 t h S t . S W t o O V D (1 ) t w o - w a y l e f t t u r n l a n e a n d b i k e l a n e s i n e a c h d i r e c t i o n . S e c u r e d g r a n t & $7 9 0 , 0 0 0 (L o c a l , V e r d a n t ) $1 4 0 , 0 0 0 $ 6 5 0 , 0 0 0 Co n s t r u c t i o n $ 0 (L o c a l ) Ty p e 2 R a i s e d P a v e m e n t In s t a l l T y p e 2 R a i s e d P a v e m e n t M a r k e r s En g i n e e r i n g $ 9 8 , 0 0 0 (F e d e r a l , u n s e c u r e d ) $98,000 Ma r k e r s al o n g t h e c e n t e r l i n e o f a r t e r i a l s a n d c o l l e c t o r s , i m p r o v i n g P o s s i b l e G r a n t & $0 (S t a t e ) ro a d w a y s a f e t y d u r i n g n i g h t h o u r s a n d o n r a i n y d a y s Co n s t r u c t i o n $ 0 (L o c a l ) Tr a c k s i d e W a r n i n g S y s t e r m a t D a y t o n S t . I n s t a l l t h e T r a c k s i d e W a r n i n g s y s t e m a t ( 2 ) r a i l r o a d En g i n e e r i n g $ 0 (F e d e r a l ) an d M a i n S t . r a i l r o a d c r o s s i n g s cr o s s i n g s , t o r e d u c e t h e n o i s e l e v e l ( w i t h i n D o w n t o w n E d m o n d s ) Lo c a l F u n d s O n l y & $0 (S t a t e ) du r i n g t r a i n c r o s s i n g s . Co n s t r u c t i o n $ 3 5 0 , 0 0 0 ( L o c a l , G e n e r a l F u n d s ) $ 3 5 0 , 0 0 0 TO T A L $4 , 2 2 8 , 0 0 0 $ 8 , 5 7 9 , 0 0 0 $ 0 $ 2 , 7 7 5 , 0 0 0 $ 8 , 0 8 5 , 0 0 0 $ 2 1 , 2 5 5 , 0 0 0 Pe d e s t r i a n P r o j e c t s : Su n s e t A v . f r o m B e l l S t . t o C a s p e r s S t . P r o v i d e s i d e w a l k o n t h e w e s t s i d e o f S u n s e t A v . , Po s s i b l e G r a n t E n g i n e e r i n g $ 8 3 7 , 0 0 0 (F e d e r a l , s e c u r e d ) $1 5 0 , 0 0 0 $687,000 w/ v a r i o u s u t i l i t y u p g r a d e s . $0 (S t a t e ) & & $6 5 0 , 0 0 0 (L o c a l , F u n d 4 2 1 ) $7 5 , 0 0 0 $575,000 $2 0 0 , 0 0 0 (L o c a l , F u n d 4 2 3 ) $5 0 , 0 0 0 $150,000 Lo c a l F u n d s C o n s t r u c t i o n $ 7 1 0 , 0 0 0 (L o c a l ) $2 3 , 0 0 0 $687,000 23 8 t h S t . S W f r o m 1 0 0 t h A v e . W t o Pr o v i d e s i d e w a l k o n t h e n o r t h s i d e o f 2 3 8 t h S t . S W En g i n e e r i n g $ 0 (F e d e r a l ) 10 4 t h A v e . W fr o m 1 0 0 t h A v e . W t o 1 0 4 t h A v e . W , a l o n g w i t h S t o r m w a t e r S e c u r e d G r a n t & $5 1 4 , 0 0 0 (S t a t e , s e c u r e d ) $5 1 4 , 0 0 0 im p r o v e m e n t s . Co n s t r u c t i o n $ 7 5 0 , 0 0 0 (L o c a l , F u n d 4 2 2 ) $7 5 0 , 0 0 0 15 t h S t . S W f r o m E d m o n d s W a y t o P r o v i d e s i d e w a l k o n t h e s o u t h s i d e o f 1 5 t h S t . S W t o $0 (F e d e r a l ) 8t h A v e . W i m p r o v e n o n - m o t o r i z e d t r a n s p o r t a t i o n s a f e t y Se c u r e d g r a n t C o n s t r u c t i o n $ 1 0 , 0 0 0 (S t a t e , s e c u r e d ) $1 0 , 0 0 0 fo r k i d s a t t e n d i n g S h e r w o o d E l e m e n t a r y S c h o o l . $0 (L o c a l ) 23 6 t h S t . S W W a l k w a y f r o m M a d r o n a P r o v i d e s i d e w a l k o n o n e s i d e o f 2 3 6 t h S t . S W f r o m E d m o n d s En g i n e e r i n g $ 4 4 4 , 0 0 0 (F e d e r a l , s e c u r e d ) $4 4 4 , 0 0 0 El e m e n t a r y t o E d m o n d s W a y ( S R - 1 0 4 ) Wa y t o M a d r o n a S c h o o l , a l o n g w i t h Se c u r e d g r a n t & $0 (S t a t e ) St o r m w a t e r i m p r o v e m e n t s . Co n s t r u c t i o n $ 0 (L o c a l ) Hw y . 9 9 E n h a n c e m e n t p r o j e c t I n s t a l l a t i o n o f l u m i n a i r e s a l o n g S R - 9 9 f r o m 2 2 0 t h S t . S W t o $5 8 4 , 0 0 0 (F e d e r a l , s e c u r e d ) $2 9 2 , 0 0 0 $ 2 9 2 , 0 0 0 (P h a s e 3 ) 21 2 t h S t . S W , i m p r o v i n g p e d e s t r i a n / v e h i c u l a r s a f e t y , Se c u r e d g r a n t C o n s t r u c t i o n $ 0 (S t a t e ) (c o n s t r u c t . c o m b i n e d w / 2 2 8 t h S t . S W C o r r i d o r I m p r . P r o j e c t ) $3 0 , 0 0 0 (L o c a l ) $1 5 , 0 0 0 $ 1 5 , 0 0 0 AD A C u r b R a m p u p g r a d e s Up g r a d e c u r b r a m p s a l o n g 3 r d A v e . S Se c u r e d G r a n t $1 0 , 0 0 0 (F e d e r a l , s e c u r e d ) $1 0 , 0 0 0 al o n g 3 r d A v e . S & Co n s t r u c t i o n $ 0 (S t a t e ) be t w e e n P i n e S t . a n d M a i n S t . Lo c a l F u n d s $0 (L o c a l ) 80 t h A v . W f r o m 1 8 8 t h S t . S W t o In s t a l l s i d e w a l k t o p r o v i d e s a f e a n d d e s i r a b l e r o u t e t o P o s s i b l e G r a n t E n g i n e e r i n g $ 0 (F e d e r a l ) Ol y m p i c V i e w D r . W a l k w a y a n d S e a v i e w E l e m e n t a r y a n d p a r k s . I m p r o v e s i g h t d i s t a n c e i s s u e & & $7 6 0 , 0 0 0 (S t a t e , u n s e c u r e d ) $62,500 $ 6 2 , 5 0 0 $ 6 3 5 , 0 0 0 Si g h t D i s t a n c e I m p r o v e m e n t s ne a r 1 8 4 t h S t . S W i n t e r s e c t i o n . Lo c a l F u n d s C o n s t r u c t i o n $ 7 6 0 , 0 0 0 (L o c a l ) $62,500 $ 6 2 , 5 0 0 $ 6 3 5 , 0 0 0 2n d A v . S f r o m J a m e s S t . t o M a i n S t . En g i n e e r i n g $ 0 (F e d e r a l ) Pr o v i d e s i d e w a l k a l o n g s h o r t m i s s i n g l i n k . Lo c a l F u n d s O n l y & $0 (S t a t e ) Co n s t r u c t i o n $ 6 5 , 0 0 0 (L o c a l ) $65,000 AD A C u r b R a m p s I m p r o v e m e n t s Co n s t r u c t C i t y w i d e A D A c o m p l i a n t c u r b r a m p s w h e r e Po s s i b l e G r a n t E n g i n e e r i n g $ 0 (F e d e r a l ) Ci t y w i d e ( T r a n s i t i o n P l a n ) fa c i l i t i e s d o n ' t e x i s t n o r m e e t c u r r e n t s t a n d a r d s & & $3 7 5 , 0 0 0 (S t a t e , u n s e c u r e d ) $125,000 $ 1 2 5 , 0 0 0 $ 1 2 5 , 0 0 0 Lo c a l F u n d s Co n s t r u c t i o n $7 5 , 0 0 0 (L o c a l ) $25,000 $25,000 $25,000 Ma p l e w o o d f r o m M a i n S t . t o In s t a l l s i d e w a l k , c o n n e c t i n g t o e x i s t i n g s i d e w a l k Po s s i b l e G r a n t E n g i n e e r i n g $ 1 , 9 5 7 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $1,957,000 20 0 t h S t . S W W a l k w a y on 2 0 0 t h S t . S W f r o m M a i n S t . t o 2 0 0 t h S t . S W , c r e a t i n g & & $2 6 9 , 0 0 0 (S t a t e , u n s e c u r e d ) $1 4 , 0 0 0 $ 2 5 5 , 0 0 0 si d e w a l k c o n n e c t i o n t o M a p l e w o o d E l e m e n t a r y o n 2 0 0 t h S t . S W L o c a l F u n d s C o n s t r u c t i o n $ 8 0 , 0 0 0 (L o c a l ) $6 , 0 0 0 $ 7 4 , 0 0 0 Me a d o w d a l e B e a c h R d W a l k w a y In s t a l l s i d e w a l k a l o n g m i s s i n g l i n k b e t w e e n Po s s i b l e G r a n t $2 8 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $280,000 & En g i n e e r i n g $ 0 (S t a t e ) 76 t h A v . W a n d O l y m p i c V i e w D r . Lo c a l F u n d s $4 5 , 0 0 0 (L o c a l ) $45,000 Wa l n u t S t . f r o m 3 r d A v . t o 4 t h A v . En g i n e e r i n g $ 0 (F e d e r a l ) Wa l k w a y In s t a l l s i d e w a l k a l o n g s h o r t m i s s i n g l i n k Po s s i b l e G r a n t & $1 9 0 , 0 0 0 (S t a t e , u n s e c u r e d ) $190,000 Co n s t r u c t i o n $ 0 (L o c a l ) Pa g e 2 Packet Page 207 of 258 Ci t y o f E d m o n d s Si x Y e a r T r a n s p o r t a t i o n I m p r o v e m e n t P r o g r a m ( 2 0 1 5 - 2 0 2 0 ) Gr a n t O p p o r t u n i t y P r o j e c t (2 0 1 5 - 2 0 2 0 ) Pr o j e c t N a m e Pu r p o s e Gr a n t / D a t e Ph a s e To t a l C o s t So u r c e 20 1 5 20 1 6 2017 2018 2019 2020 Wa l n u t S t . f r o m 6 t h A v . t o 7 t h A v . Po s s i b l e G r a n t E n g i n e e r i n g $ 0 (F e d e r a l ) Wa l k w a y In s t a l l s i d e w a l k a l o n g s h o r t m i s s i n g l i n k & & $1 4 2 , 5 0 0 (S t a t e , u n s e c u r e d ) $190,000 Lo c a l F u n d s C o n s t r u c t i o n $ 1 4 2 , 5 0 0 (L o c a l ) $190,000 21 6 t h S t . S W f r o m H w y . 9 9 Po s s i b l e G r a n t E n g i n e e r i n g $ 1 8 5 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $185,000 to 7 2 n d A v e . W In s t a l l 3 0 0 ' s i d e w a l k o n t h e n o r t h s i d e o f 2 1 6 t h S t . S W & & $0 (S t a t e ) Lo c a l F u n d s C o n s t r u c t i o n $ 3 0 , 0 0 0 (L o c a l ) $30,000 4t h A v . C o r r i d o r E n h a n c e m e n t Cr e a t e c o r r i d o r i m p r o v e m e n t s t o e n c o u r a g e Po s s i b l e G r a n t E n g i n e e r i n g $ 5 , 0 0 0 , 0 0 0 ( F e d e r a l , u n s e c u r e d ) $ 1 0 0 , 0 0 0 $ 1 , 0 0 0 , 0 0 0 $ 1 , 0 0 0 , 0 0 0 $ 2 , 9 0 0 , 0 0 0 Wa l k w a y pe d e s t r i a n a c t i v i t y a l o n g 4 t h A v e . N f r o m M a i n S t . t o & & $0 (S t a t e ) 3r d A v e . N ( f r o m D o w n t o w n r e t a i l t o E d m o n d s C e n t e r f o r t h e A r t s ) Lo c a l F u n d s C o n s t r u c t i o n $ 6 7 5 , 0 0 0 (L o c a l , F u n d 1 2 5 ) $1 0 0 , 0 0 0 $ 1 5 0 , 0 0 0 $ 4 2 5 , 0 0 0 Au d i b l e P e d e s t r i a n In s t a l l a u d i b l e p e d e s t r i a n s i g n a l s t o En g i n e e r i n g $ 2 5 , 0 0 0 (F e d e r a l , u n s e c u r e d ) $25,000 Si g n a l s pe d e s t r i a n s h e a d s a t s i g n a l i z e d i n t e r s e c t i o n s t o i m p r o v e P o s s i b l e G r a n t & $0 (S t a t e ) pe d e s t r i a n s w i t h d i s a b i l i t i e s s a f e t y Co n s t r u c t i o n $ 0 (L o c a l ) TO T A L $2 , 5 5 3 , 0 0 0 $ 1 , 7 8 6 , 0 0 0 $ 1 , 4 2 5 , 0 0 0 $ 7 , 7 2 6 , 0 0 0 $ 2 7 5 , 0 0 0 $ 2 , 1 2 5 , 0 0 0 Bi c y c l e p r o j e c t s Ci t y w i d e B i c y c l e c o n n e c t i o n s ( s u c h a s In s t a l l b i k e l a n e s , s h a r r o w s , a n d s i g n s a l o n g 7 6 t h A v e . , M a i n S t . , En g i n e e r i n g $ 0 (F e d e r a l ) In t e r u r b a n T r a i l t o D o w n t o w n E d m o n d s . . . ) , B o w d o i n W a y , 8 4 t h A v e . W , 2 1 2 t h S t . S W , 2 2 0 t h S t . S W , S e c u r e d g r a n t & $2 4 0 , 0 0 0 ( L o c a l , V e r d a n t g r a n t ) $ 1 2 0 , 0 0 0 $ 1 2 0 , 0 0 0 wi t h s i g n a g e & s t r i p i n g i m p r o v e m e n t s an d 2 2 4 t h S t . S W t o c r e a t e s a f e r c o n n e c t i o n s Co n s t r u c t i o n $ 0 (L o c a l ) TO T A L $1 2 0 , 0 0 0 $ 1 2 0 , 0 0 0 $ 0 $0 $0 $0 Tr a f f i c C a l m i n g P r o j e c t s : Re s i d e n t i a l N e i g h b o r h o o d Tr a f f i c c i r c l e s , s p e e d c u s h i o n s , De s i g n $0 (F e d e r a l ) Tr a f f i c C a l m i n g "Y o u r S p e e d " s i g n s , e t c . 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WHEREAS, RCW 35.77.010 requires each city and town to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted program with the Washington State Department of Transportation (WSDOT); and WHEREAS, the TIP identifies all planned projects over the next 6 years, along with the appropriate funding source; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Transportation Improvement Program is hereby adopted pursuant to the requirements of RCW 35.77.010 to be effective on June 18, 2014 and to continue in full force and effect until amended. A copy of such Transportation Improvement Program for the years 2015 to 2020 is attached hereto as Exhibit A and incorporated by this reference as fully as if herein set forth. Section 2. The City Clerk is hereby requested and directed to file a certified copy of the Transportation Improvement Program with the Washington State Department of Transportation. Packet Page 209 of 258 RESOLVED this ___ day of ________________, 2014. APPROVED: MAYOR, DAVE O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 210 of 258 AM-6941 6. City Council Meeting Meeting Date:06/17/2014 Time:10 Minutes Submitted For:Mike DeLilla Submitted By:Megan Luttrell Department:Engineering Committee: Parks, Planning, Public Works Type: Action Information Subject Title Report on final project costs for 2013 Sewerline Rehabilitation Project and Council acceptance of the Project. Recommendation Accept the 2013 Sewerline Rehabilitation Project. Previous Council Action On August 20, 2013 Council authorized the Mayor to award a contract to Insituform in the amount of $135,344.74. On June 10, 2014, the Parks, Planning and Public Works committee reviewed this item and recommended it be presented to full Council. Narrative The 2013 Sewerline Rehabilitation Project is complete. Using the Cured in Place Pipe (CIPP) method, the project rehabilitated approximately 1,500 linear feet of sewer main at various locations within the City. The project was funded by the 423 Sewer Fund monies that were set aside as part of the City’s Capital Improvement Program. The Council approved contract award amount was $135,344.74. In addition, Council approved a management reserve of $48,000. There were three approved change orders for unforeseen conditions during the project construction. The change orders covered the installation of sanitary sewer cleanouts at various sewer service pipe locations along with any necessary bypass pumping at these locations. The cleanouts installed were needed so that pumps could access the sewer services via these cleanouts during the CIPP installation. This ensured that sewer backups would not occur. The total cost of the change orders was $15,799.06 and the final construction cost paid the contractor was $151,143.80. Attachments Project Map Form Review Inbox Reviewed By Date Engineering Robert English 06/12/2014 10:23 AM Public Works Phil Williams 06/12/2014 11:29 AM Packet Page 211 of 258 City Clerk Scott Passey 06/12/2014 11:33 AM Mayor Dave Earling 06/12/2014 11:58 AM Finalize for Agenda Scott Passey 06/12/2014 04:09 PM Form Started By: Megan Luttrell Started On: 06/11/2014 04:19 PM Final Approval Date: 06/12/2014 Packet Page 212 of 258 Packet Page 213 of 258 AM-6926 7. City Council Meeting Meeting Date:06/17/2014 Time:5 Minutes Submitted For:Phil Williams Submitted By:Jim Stevens Department:Public Works Committee: Parks, Planning, Public Works Type: Action Information Subject Title Naming of City-owned Facilities. Recommendation Staff recommends approval of a policy for naming buildings and physical resources, such as meeting and conference rooms. Staff further seeks guidance in selecting one of several physical methods of placing suitable place-naming signage at Fire station 16. Previous Council Action City Council was recently asked to name one of the City's fire stations in honor of Betty Mueller because of her civic contributions and her work supporting the construction of new public safety facilities. Several councilmembers asked staff to evaluate the suggestion and bring a recommendation back to council on a future agenda. In reviewing how similar requests have been handled in the past it became apparent there was no over-riding City policy or procedures outlining a process to be followed. After looking at policies used by other cities in Washington State a draft policy was developed and proposed. On May 13, 2014, the proposed policy was considered by the Parks, Planning, and Public Works Committee. Recommended revisions to the original proposed policy have been fully incorporated. Narrative Staff has searched for any relevant City policies covering the naming process for City buildings and facilities. There are none that currently exist. There is often not even a clear memory of how any of the City buildings or rooms today named in honor of individual persons came to acquire their memorial designations. Staff is asking that Council now consider the value of establishing procedures for naming City structures and spaces. The City of Olympia maintains such a policy with a very succinct set of guidelines. In terms of the options that could be considered for Fire Station #16, there are four choices to review. Generally, they consist of reworking the existing monument signage (located out near the street) at a cost of approximately $950, or reworking the existing bronze building plaque or creating an entirely new one for essentially the same cost. Two additional alternatives would consist of introducing new stainless steel lettering directly to the side of the building. This could be done in 2” or 5” letters, depending on the location of the installation. The costs would run between $1600 and $2500, based on the size chosen. Attachments Packet Page 214 of 258 Proposed Policy Form Review Inbox Reviewed By Date City Clerk Scott Passey 06/11/2014 12:21 PM Mayor Dave Earling 06/12/2014 10:30 AM Finalize for Agenda Scott Passey 06/12/2014 10:44 AM Form Started By: Kody McConnell Started On: 06/09/2014 03:44 PM Final Approval Date: 06/12/2014 Packet Page 215 of 258 City of Edmonds City policy related to the naming of City buildings and physical resources shall be administered by the City Clerk's Office. The City will choose names for public buildings and property owned by the City of Edmonds based on the building or property’s relationship to any of the following criteria: A. Neighborhood, geographic or common usage identification. B. Building or property’s purpose. C. A natural or geological feature. D. A historical figure or place. E. An individual, living or deceased, who has made a significant land, building, or monetary contribution to the &ity for the building or property being named. F. An individual, living or deceased, who has contributed outstanding civic service to the city and, if deceased, has been so for a period of at least one year. 12.62.020 Naming of City-owned Public Buildings and Properties – Procedure. A. Whenever the City Council wishes to consider naming a City-owned building or property, the issue shall be referred to the City Council’s 3DUNV3ODQQLQJ 3XEOLF:RUNV&RPPLWWHH to establish thespecific process and to make a recommendation(s) to the full Council. B. Before taking action, the City Council shall provide an opportunity for public comment on the recommendation(s) from the 3DUNV3ODQQLQJ 3XEOLF:RUNV&RPPLWWHH. 12.62.030 Naming of Interior Features. The interior features or spaces of a City-owned building may be named separately from the main building subject to the criteria and procedures set forth in this Chapter. 12.62.040 Name Changes. A. Designation of a name shall not prohibit the renaming of the building or property at a future date, or the designation of a sunset for the name at the time of approval. B. Name changes shall be subject to the criteria and procedures set forth in this Chapter. Packet Page 216 of 258 AM-6933 8. City Council Meeting Meeting Date:06/17/2014 Time:15 Minutes Submitted By:Mary Ann Hardie Department:Human Resources Committee: Type: Action Information Subject Title Discussion and potential action on an Ordinance amending ECC Chapter 2.35 adopting an Unpaid Holiday Provision Recommendation For compliance with state law, language will need to be adopted for the City Personnel Policies and an update to the City Ordinance to reflect the new state law. For this reason, a draft of updated language for the City Personnel Policies and an updated City Ordinance prepared by the City Attorney's Office and reviewed by HR is attached for Council approval. Previous Council Action None as this is a new state law. Narrative A state law (SSB 1573) was passed recently that allows for employees to have 2 unpaid holidays for "faith or conscience" with the exception of situations in which there is an undue hardship upon the City (as described under WAC 82-56). These two unpaid holidays would be in addition to any holidays outlined in the City Ordinance, Personnel Policies and collective bargaining agreements. The process for employees to request and be approved for these unpaid holidays is outlined in the attached updated language for the City Personnel Policies as well as in the updated City Ordinance. The state law recently took effect on 6/12/14. Attachments Personnel Policies update Ordinance update State Law Undue Hardship (WAC) Form Review Inbox Reviewed By Date City Clerk Scott Passey 06/11/2014 12:22 PM Packet Page 217 of 258 Mayor Dave Earling 06/12/2014 04:21 PM Finalize for Agenda Scott Passey 06/13/2014 07:56 AM Form Started By: Mary Ann Hardie Started On: 06/11/2014 10:48 AM Final Approval Date: 06/13/2014 Packet Page 218 of 258 CITY OF EDMONDS POLICY REGARDING UNPAID HOLIDAYS FOR REASONS OF FAITH OR CONSCIENCE Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. The employee may select the days on which he or she desires to take the two unpaid holidays after consultation with his or her supervisor. If an employee prefers to take the two unpaid holidays on specific days, then the employee will be allowed to take the unpaid holidays on the days he or she has selected unless the absence would unduly disrupt operations, impose an undue hardship, or the employee is necessary to maintain public safety. The term “undue hardship” has the meaning contained in the rule established by the Office of Financial Management. If possible, an employee should submit a written request for an unpaid holiday provided for by this section to the employee’s department head a minimum of two (2) weeks prior to the requested day. Approval of the unpaid holiday shall not be deemed approved unless it has been authorized in writing by the employee’s department head. The employee’s department head shall coordinate with Human Resources to evaluate requests by considering the desires of the employee, scheduled work, anticipated peak workloads, response to unexpected emergencies, the availability, if any, of a qualified substitute, and consideration of the meaning of “undue hardship” developed by rule of the Office of Financial Management. The two unpaid holidays allowed by this section must be taken during the calendar year, if at all; they do not carry over from one year to the next. Packet Page 219 of 258 ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC CHAPTER 2.35 (“VACATION AND SICK LEAVE”) TO ADOPT AN UNPAID HOLIDAY PROVISION; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, the State of Washington has recently amended RCW 1.16.050 “Legal holidays and legislatively recognized days” to include a provision providing for two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization for employees of the State of Washington and its political subdivisions; and WHEREAS, the amendment to RCW 1.16.050 requires local government authorities to adopt by ordinance or resolution guidelines regarding the use of such unpaid holidays; and WHEREAS, after review and discussion, the City Council has determined it appropriate to amend Chapter 2.35 of the Edmonds City Code (“ECC”) (“Vacation and Sick Leave”) to adopt a provision relating to these unpaid holidays; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. ECC 2.35 Vacation and Sick Leave is hereby amended to add Section 2.35.025 Unpaid holidays, which shall read as follows: 2.35.025 Unpaid holidays. A. Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. Packet Page 220 of 258 B. The employee may select the days on which he or she desires to take the two unpaid holidays after consultation with his or her supervisor. If an employee prefers to take the two unpaid holidays on specific days, then the employee will be allowed to take the unpaid holidays on the days he or she has selected unless the absence would unduly disrupt operations, impose an undue hardship, or the employee is necessary to maintain public safety. The term “undue hardship” has the meaning contained in the rule established by the Office of Financial Management at WAC 82-56-020. C. If possible, an employee should submit a written request for an unpaid holiday provided for by this section to the employee’s department head a minimum of two (2) weeks prior to the requested day. Approval of the unpaid holiday shall not be deemed approved unless it has been authorized in writing by the employee’s department head. The employee’s department head shall work with HR to evaluate requests by considering the desires of the employee, scheduled work, anticipated peak workloads, response to unexpected emergencies, the availability, if any, of a qualified substitute, and consideration of the meaning of “undue hardship” developed by rule of the Office of Financial Management at WAC 82-56-020. D. The two unpaid holidays allowed by this section must be taken during the calendar year, if at all; they do not carry over from one year to the next. Section 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVID O. EARLING Packet Page 221 of 258 ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 222 of 258 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2014, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ECC CHAPTER 2.35 (“VACATION AND SICK LEAVE”) TO ADOPT AN UNPAID HOLIDAY PROVISION; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2014. CITY CLERK, SCOTT PASSEY Packet Page 223 of 258 CERTIFICATION OF ENROLLMENT SUBSTITUTE SENATE BILL 5173 Chapter 168, Laws of 2014 63rd Legislature 2014 Regular Session STATE EMPLOYEES--UNPAID HOLIDAYS EFFECTIVE DATE: 06/12/14 Passed by the Senate March 11, 2014 YEAS 49 NAYS 0 BRAD OWEN President of the Senate Passed by the House March 6, 2014 YEAS 64 NAYS 32 FRANK CHOPP Speaker of the House of Representatives CERTIFICATE I, Hunter G. Goodman, Secretary of the Senate of the State of Washington, do hereby certify that the attached is SUBSTITUTE SENATE BILL 5173 as passed by the Senate and the House of Representatives on the dates hereon set forth. HUNTER G. GOODMAN Secretary Approved March 31, 2014, 3:16 p.m. JAY INSLEE Governor of the State of Washington FILED March 31, 2014 Secretary of State State of Washington Packet Page 224 of 258 _____________________________________________ SUBSTITUTE SENATE BILL 5173 _____________________________________________ AS AMENDED BY THE HOUSE Passed Legislature - 2014 Regular Session State of Washington 63rd Legislature 2014 Regular Session By Senate Commerce & Labor (originally sponsored by Senators Hasegawa, Kline, Frockt, and Chase) READ FIRST TIME 02/07/14. 1 AN ACT Relating to the respecting holidays of faith and conscience 2 act; amending RCW 1.16.050 and 28A.225.010; adding a new section to 3 chapter 43.41 RCW; adding a new section to chapter 28B.10 RCW; and 4 adding a new section to chapter 28C.18 RCW. 5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF WASHINGTON: 6 Sec. 1. RCW 1.16.050 and 2013 c 5 s 1 are each amended to read as 7 follows: 8 The following are legal holidays: Sunday; the first day of 9 January, commonly called New Year's Day; the third Monday of January, 10 being celebrated as the anniversary of the birth of Martin Luther King, 11 Jr.; the third Monday of February to be known as Presidents' Day and to 12 be celebrated as the anniversary of the births of Abraham Lincoln and 13 George Washington; the last Monday of May, commonly known as Memorial 14 Day; the fourth day of July, being the anniversary of the Declaration 15 of Independence; the first Monday in September, to be known as Labor 16 Day; the eleventh day of November, to be known as Veterans' Day; the 17 fourth Thursday in November, to be known as Thanksgiving Day; the day 18 immediately following Thanksgiving Day; and the twenty-fifth day of 19 December, commonly called Christmas Day. p. 1 SSB 5173.SLPacket Page 225 of 258 1 Employees of the state and its political subdivisions, except 2 employees of school districts and except those nonclassified employees 3 of institutions of higher education who hold appointments or are 4 employed under contracts to perform services for periods of less than 5 twelve consecutive months, shall be entitled to one paid holiday per 6 calendar year in addition to those specified in this section. Each 7 employee of the state or its political subdivisions may select the day 8 on which the employee desires to take the additional holiday provided 9 for herein after consultation with the employer pursuant to guidelines 10 to be promulgated by rule of the appropriate personnel authority, or in 11 the case of local government by ordinance or resolution of the 12 legislative authority. 13 Employees of the state and its political subdivisions, including 14 employees of school districts and those nonclassified employees of 15 institutions of higher education who hold appointments or are employed 16 under contracts to perform services for periods of less than twelve 17 consecutive months, are entitled to two unpaid holidays per calendar 18 year for a reason of faith or conscience or an organized activity 19 conducted under the auspices of a religious denomination, church, or 20 religious organization. This includes employees of public institutions 21 of higher education, including community colleges, technical colleges, 22 and workforce training programs. The employee may select the days on 23 which the employee desires to take the two unpaid holidays after 24 consultation with the employer pursuant to guidelines to be promulgated 25 by rule of the appropriate personnel authority, or in the case of local 26 government by ordinance or resolution of the legislative authority. If 27 an employee prefers to take the two unpaid holidays on specific days 28 for a reason of faith or conscience, or an organized activity conducted 29 under the auspices of a religious denomination, church, or religious 30 organization, the employer must allow the employee to do so unless the 31 employee's absence would impose an undue hardship on the employer or 32 the employee is necessary to maintain public safety. Undue hardship 33 shall have the meaning established in rule by the office of financial 34 management under section 2 of this act. 35 If any of the above specified state legal holidays are also federal 36 legal holidays but observed on different dates, only the state legal 37 holidays shall be recognized as a paid legal holiday for employees of 38 the state and its political subdivisions except that for port districts SSB 5173.SL p. 2 Packet Page 226 of 258 1 and the law enforcement and public transit employees of municipal 2 corporations, either the federal or the state legal holiday, but in no 3 case both, may be recognized as a paid legal holiday for employees. 4 Whenever any legal holiday, other than Sunday, falls upon a Sunday, 5 the following Monday shall be the legal holiday. 6 Whenever any legal holiday falls upon a Saturday, the preceding 7 Friday shall be the legal holiday. 8 Nothing in this section shall be construed to have the effect of 9 adding or deleting the number of paid holidays provided for in an 10 agreement between employees and employers of political subdivisions of 11 the state or as established by ordinance or resolution of the local 12 government legislative authority. 13 The legislature declares that the thirteenth day of January shall 14 be recognized as Korean-American day but shall not be considered a 15 legal holiday for any purposes. 16 The legislature declares that the twelfth day of October shall be 17 recognized as Columbus day but shall not be considered a legal holiday 18 for any purposes. 19 The legislature declares that the ninth day of April shall be 20 recognized as former prisoner of war recognition day but shall not be 21 considered a legal holiday for any purposes. 22 The legislature declares that the twenty-sixth day of January shall 23 be recognized as Washington army and air national guard day but shall 24 not be considered a legal holiday for any purposes. 25 The legislature declares that the seventh day of August shall be 26 recognized as purple heart recipient recognition day but shall not be 27 considered a legal holiday for any purposes. 28 The legislature declares that the second Sunday in October be 29 recognized as Washington state children's day but shall not be 30 considered a legal holiday for any purposes. 31 The legislature declares that the sixteenth day of April shall be 32 recognized as Mother Joseph day and the fourth day of September as 33 Marcus Whitman day, but neither shall be considered legal holidays for 34 any purpose. 35 The legislature declares that the seventh day of December be 36 recognized as Pearl Harbor remembrance day but shall not be considered 37 a legal holiday for any purpose. p. 3 SSB 5173.SLPacket Page 227 of 258 1 The legislature declares that the twenty-seventh day of July be 2 recognized as national Korean war veterans armistice day but shall not 3 be considered a legal holiday for any purpose. 4 The legislature declares that the nineteenth day of February be 5 recognized as civil liberties day of remembrance but shall not be 6 considered a legal holiday for any purpose. 7 The legislature declares that the nineteenth day of June be 8 recognized as Juneteenth, a day of remembrance for the day the slaves 9 learned of their freedom, but shall not be considered a legal holiday 10 for any purpose. 11 The legislature declares that the thirtieth day of March be 12 recognized as welcome home Vietnam veterans day but shall not be 13 considered a legal holiday for any purpose. 14 NEW SECTION. Sec. 2. A new section is added to chapter 43.41 RCW 15 to read as follows: 16 The director of the office of financial management shall by rule 17 establish a definition of "undue hardship" for the purposes of RCW 18 1.16.050. 19 Sec. 3. RCW 28A.225.010 and 1998 c 244 s 14 are each amended to 20 read as follows: 21 (1) All parents in this state of any child eight years of age and 22 under eighteen years of age shall cause such child to attend the public 23 school of the district in which the child resides and such child shall 24 have the responsibility to and therefore shall attend for the full time 25 when such school may be in session unless: 26 (a) The child is attending an approved private school for the same 27 time or is enrolled in an extension program as provided in RCW 28 28A.195.010(4); 29 (b) The child is receiving home-based instruction as provided in 30 subsection (4) of this section; 31 (c) The child is attending an education center as provided in 32 chapter 28A.205 RCW; 33 (d) The school district superintendent of the district in which the 34 child resides shall have excused such child from attendance because the 35 child is physically or mentally unable to attend school, is attending 36 a residential school operated by the department of social and health SSB 5173.SL p. 4 Packet Page 228 of 258 1 services, is incarcerated in an adult correctional facility, or has 2 been temporarily excused upon the request of his or her parents for 3 purposes agreed upon by the school authorities and the parent: 4 PROVIDED, That such excused absences shall not be permitted if deemed 5 to cause a serious adverse effect upon the student's educational 6 progress: PROVIDED FURTHER, That students excused for such temporary 7 absences may be claimed as full-time equivalent students to the extent 8 they would otherwise have been so claimed for the purposes of RCW 9 28A.150.250 and 28A.150.260 and shall not affect school district 10 compliance with the provisions of RCW 28A.150.220; ((or)) 11 (e) The child is excused from school subject to approval by the 12 student's parent for a reason of faith or conscience, or an organized 13 activity conducted under the auspices of a religious denomination, 14 church, or religious organization, for up to two days per school year 15 without any penalty. Such absences may not mandate school closures. 16 Students excused for such temporary absences may be claimed as full- 17 time equivalent students to the extent they would otherwise have been 18 so claimed for the purposes of RCW 28A.150.250 and 28A.150.260 and may 19 not affect school district compliance with the provisions of RCW 20 28A.150.220; or 21 (f) The child is sixteen years of age or older and: 22 (i) The child is regularly and lawfully employed and either the 23 parent agrees that the child should not be required to attend school or 24 the child is emancipated in accordance with chapter 13.64 RCW; 25 (ii) The child has already met graduation requirements in 26 accordance with state board of education rules and regulations; or 27 (iii) The child has received a certificate of educational 28 competence under rules and regulations established by the state board 29 of education under RCW 28A.305.190. 30 (2) A parent for the purpose of this chapter means a parent, 31 guardian, or person having legal custody of a child. 32 (3) An approved private school for the purposes of this chapter and 33 chapter 28A.200 RCW shall be one approved under regulations established 34 by the state board of education pursuant to RCW 28A.305.130. 35 (4) For the purposes of this chapter and chapter 28A.200 RCW, 36 instruction shall be home-based if it consists of planned and 37 supervised instructional and related educational activities, including 38 a curriculum and instruction in the basic skills of occupational p. 5 SSB 5173.SLPacket Page 229 of 258 1 education, science, mathematics, language, social studies, history, 2 health, reading, writing, spelling, and the development of an 3 appreciation of art and music, provided for a number of hours 4 equivalent to the total annual program hours per grade level 5 established for approved private schools under RCW 28A.195.010 and 6 28A.195.040 and if such activities are: 7 (a) Provided by a parent who is instructing his or her child only 8 and are supervised by a certificated person. A certificated person for 9 purposes of this chapter and chapter 28A.200 RCW shall be a person 10 certified under chapter 28A.410 RCW. For purposes of this section, 11 "supervised by a certificated person" means: The planning by the 12 certificated person and the parent of objectives consistent with this 13 subsection; a minimum each month of an average of one contact hour per 14 week with the child being supervised by the certificated person; and 15 evaluation of such child's progress by the certificated person. The 16 number of children supervised by the certificated person shall not 17 exceed thirty for purposes of this subsection; or 18 (b) Provided by a parent who is instructing his or her child only 19 and who has either earned forty-five college level quarter credit hours 20 or its equivalent in semester hours or has completed a course in home- 21 based instruction at a postsecondary institution or a vocational- 22 technical institute; or 23 (c) Provided by a parent who is deemed sufficiently qualified to 24 provide home-based instruction by the superintendent of the local 25 school district in which the child resides. 26 (5) The legislature recognizes that home-based instruction is less 27 structured and more experiential than the instruction normally provided 28 in a classroom setting. Therefore, the provisions of subsection (4) of 29 this section relating to the nature and quantity of instructional and 30 related educational activities shall be liberally construed. 31 NEW SECTION. Sec. 4. A new section is added to chapter 28B.10 RCW 32 to read as follows: 33 Institutions of higher education must develop policies to 34 accommodate student absences for up to two days per academic year, to 35 allow students to take holidays for reasons of faith or conscience or 36 for organized activities conducted under the auspices of a religious SSB 5173.SL p. 6 Packet Page 230 of 258 1 denomination, church, or religious organization, so that students' 2 grades are not adversely impacted by the absences. 3 NEW SECTION. Sec. 5. A new section is added to chapter 28C.18 RCW 4 to read as follows: 5 State-funded workforce training programs must develop policies to 6 accommodate student absences for up to two days per academic year, to 7 allow students to take holidays for reasons of faith or conscience or 8 for organized activities conducted under the auspices of a religious 9 denomination, church, or religious organization, so that students' 10 grades are not adversely impacted by the absences. Passed by the Senate March 11, 2014. Passed by the House March 6, 2014. Approved by the Governor March 31, 2014. Filed in Office of Secretary of State March 31, 2014. p. 7 SSB 5173.SLPacket Page 231 of 258 WAC 82-56-010 Purpose (1) Chapter 168, laws of 2014 provides that state and political subdivision employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization. The employer must allow the employee to take unpaid leave for up to two such holidays unless the employee’s absence would impose an undue hardship on the employer or the employee is necessary to maintain public safety. Chapter 168, Laws of 2014 directs the director of the office of financial management to establish the definition of “undue hardship” by rule. (2) The purpose of this chapter is to establish the definition of “undue hardship” for purposes of chapter 168, laws of 2014. (3) This chapter applies to employees of the state and its political subdivisions, including: (a) Employees of school districts; (b) Nonclassified employees of institutions of higher education who hold appointments or are employed under contracts to perform services for periods of less than twelve consecutive months; (c) Employees of public institutions of higher education; and (d) Employees of community colleges, technical colleges, and workforce training programs. WAC 82-56-020 Definition of Undue Hardship For purposes of chapter 168, laws of 2014, “undue hardship” means an action requiring significant difficulty or expense to the employer. The following factors should be considered in determining whether approving unpaid leave results in an undue hardship to the employer: (1) The number, composition, and structure of staff employed by the employing entity or in the requesting employee’s program. (2) The financial resources of the employing entity or the requesting employee’s program. (3) The number of employees requesting leave for each day subject to such a request. (4) The financial impact on the employing entity or requesting employee’s program resulting from the employee’s absence and whether that impact is greater than a Packet Page 232 of 258 deminimus cost to the employer in relation to the size of the employing entity or requesting employee’s program. (5) Impact on the employing entity, the requesting employee’s program or public safety. (6) Type of operations of the employing entity or requesting employee’s program. (7) Geographic location of the employee or geographic separation of the particular program to the operations of the employing entity. (8) Nature of the employee’s work. (9) Deprivation of another employee’s job preference or other benefit guaranteed by a bona fide seniority system or collective bargaining agreement. (10) Any other impact on the employing entity’s operation or requesting employee’s program due to the employee’s absence. WAC 82-56-030 Application of definition of undue hardship to request (1) In determining whether the employee’s absence would result in an undue hardship to the employing entity, the employer must make a case by case determination based on the specific objective facts and circumstances, not assumed information, present at the time of each request. (2) (a) The existence of a collective bargaining agreement or bona fide seniority system does not in and of itself relieve the employing entity from determining whether there would be an undue hardship if the request was granted. (b) When an employee is represented by a union, in determining whether the employee’s absence would result in an undue hardship, the request must be reconciled, when feasible, with the provisions of the applicable collective bargaining agreement. (c) If the employee is covered under a collective bargaining agreement, the employing agency must determine whether the request can be granted without violating that agreement. Packet Page 233 of 258 AM-6930 9. City Council Meeting Meeting Date:06/17/2014 Time:20 Minutes Submitted For:Council President Buckshnis Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type: Action Information Subject Title Discussion and potential action on Contract Extension and work from the Falconer Group to complete Phase II. Recommendation None Previous Council Action Phase I went through the Public Safety and Personnel Committee and was completed. Narrative During Phase I the Council, Mayor, and department directors identified their individual values and their interests in serving the people of Edmonds. They then identified the values and interests they share. Finally, the Council, and then the Council, Mayor, and department directors, began discussing the roles and responsibilities of the legislative and executive branches of the City’s government. Those initial discussions laid the foundation for resolution by the conclusion of Phase II. Phase II will build on the progress of Phase I, which began on April 1st and continued through June 9, 2014. As Phase I ended, the City Council reached agreement on a Cultural Statement that defines the qualities and characteristics of the high performing Council that the seven Council members said they want their Council to be by the middle of May 2015. In addition, they also reached consensus on eight ground rules that will guide how the Council members make decisions and communicate with each other. The decision now is to either accept or cancel the continuation of this project. If approved, the contract with the Falconer Group will be amended and approved by the Mayor as it is within his authority. Fiscal Impact Fiscal Year:2014 Revenue: Expenditure:$8,625 Fiscal Impact: Phase II = $6,750 and Phase III = $1,875 Packet Page 234 of 258 Phase II = $6,750 and Phase III = $1,875 Attachments The Falconer Group Phase II and III Proposal 05-21-14 City Council Workshop Summary 05-30-14 City Council Workshop Summary Form Review Inbox Reviewed By Date City Clerk Scott Passey 06/12/2014 09:52 AM Mayor Dave Earling 06/12/2014 10:29 AM Finalize for Agenda Scott Passey 06/12/2014 10:44 AM Form Started By: Jana Spellman Started On: 06/10/2014 03:04 PM Final Approval Date: 06/12/2014 Packet Page 235 of 258 JAMES FALCONER REID, PRINCIPAL 1300 SW Webster Street Seattle, Washington 98106 Phone: 206.324.2061 Email: jfalconerreid@comcast.net Website: www.falconergroup.net PHASES II and III STRENGTHENING TRUST, COMMUNICATION, AND COOPERATION AMONG EDMONDS CITY COUNCIL MEMBERS AND BETWEEN THE COUNCIL AND THE MAYOR AND HIS LEADERSHIP TEAM Submitted by Jim Reid, The Falconer Group 10 JUNE 2014 GOALS AND OUTCOMES OF PHASES II AND III This project’s principal goal is to strengthen trust, respect, communications, and teamwork among the Edmonds City Council members, and between them and Mayor Earling and his senior leadership team. PHASES II and III will build on the progress of Phase I, which began on April 1st and continued through 9 June 2014. As Phase I ended, the City Council reached agreement on a Cultural Statement that defines the qualities and characteristics of the high performing Council that the seven Council members said they want their Council to be by the middle of May 2015. In addition, they also reached consensus on eight ground rules that will guide how the Council members make decisions and communicate with each other. During Phase I the Council, Mayor, and department directors identified their individual values and their interests in serving the people of Edmonds. They then identified the values and interests they share. Finally, the Council, and then the Council, Mayor, and department directors, began discussing the roles and responsibilities of the legislative and executive branches of the City’s government. Those initial discussions laid the foundation for resolution by the conclusion of Phase II. Phase II should result in three agreements: Packet Page 236 of 258 2 1. The participants reach consensus on the roles and responsibilities of the Council, the Mayor, and his leadership team. If 100% agreement is not possible, the participants will have at least clarified roles and responsibilities, identified and acknowledged where they agree and disagree, and agreed upon how they will work through the areas of disagreement. 2. They agree on a Cultural Statement that includes the Mayor and department directors. This may be a separate but similar Cultural Statement to the one approved by the Council members for themselves. 3. They reach agreement on ground rules for how they make decisions, communicate, and work with each other. The ground rules could be similar to the eight that the Council members adopted for themselves, but are likely to include a few additional protocols that specifically address interactions between the representatives of the legislative and executive branches. Because the history of conflict within the Council and between the Council and Administration predates these Council members and this Mayor, no one can expect the situation to improve immediately. Constant, consistent attention and periodic assessment will be needed to ensure that the tools the Council and Administration agreed to during this process are being implemented as intended and are succeeding. With this in mind, Phase II also includes an assessment in late September of how the agreements are being implemented, and if any refinements are needed. Phase III, which extends from 1 October through 31 December 2014, includes executive coaching of individual Council members, if requested, and another meeting shortly before Christmas to assess the progress of the Council, Mayor, and Leadership Team in implementing the Cultural Statements and ground rules. PROPOSED SCOPE OF WORK: PHASE II Phase II will consist of three meetings between now and the end of July and a meeting in late September to assess how things are going. Jim Reid of The Falconer Group will continue to play the roles he played in Phase I: 1) preparing for, facilitating, and summarizing the meetings; 2) working between meetings to help the participants understand even better one another’s values, interests, and positions; and 3) working behind the scenes to help forge agreements among the parties on specific products. Meeting #1 (June): Jim will facilitate a meeting of the Mayor’s leadership team in which the Mayor and department directors discuss the Council’s Cultural Statement and ground rules. The result of this meeting will be consensus among the Administration on a proposed Cultural Statement and ground rules that address how the Council and Administration work together and communicate. These two draft documents should be proposed to the Council at one of the two July workshops between the Council, Mayor, and department directors. (Note: They are likely to be similar but not identical to the Cultural Statement and ground rules the Council Packet Page 237 of 258 3 members agreed on to guide how they work together and communicate. Therefore, the process could produce two parallel Cultural Statements and two sets of protocols.) In addition, the Mayor and his senior leadership team should produce a values statement that builds on the individual values each of them articulated at the first workshop on 23 April. This, too, can be presented to Council at one of the July workshops as a clear statement of what the team members expect of each other and what the Council should expect from the team, too. Meetings #2 and 3 (July): Jim will facilitate two workshops in which the Council, Mayor, and department directors continue the conversation started on May 30th about roles and responsibilities. The outcome of these two meetings should be agreement on the roles and responsibilities of the Council, the Mayor, and the senior leadership team. This agreement will likely include process improvements. That could result in some additional adjustments to the Cultural Statements and ground rules. Meeting #4 (late September): Jim will facilitate a “check in” meeting of the Council and Administration at which the participants assess their progress in implementing the Cultural Statements, ground rules, and process improvements. If any changes are needed, the participants must reach consensus on them. Executive coaching and mediation (June – September 2014): Jim will be available to serve as a “sounding board,” executive coach, or mediator, and to offer confidential advice, for any of the participants who desire and request his assistance (this is a role he played in a limited manner during Phase I). PROPOSED SCOPE OF WORK: PHASE III Phase III, if needed, will consist of: Executive coaching and mediation (October – December 2014): Jim will be available to serve as a “sounding board,” executive coach, or mediator, and to offer confidential advice, for any of the participants who desire and request his assistance (this is a role he played in a limited manner during Phase I). Meeting #5 (mid-December): Jim will facilitate a second “check in” meeting of the Council and Administration at which the participants assess their progress in implementing the Cultural Statements, ground rules, and process improvements. If any changes are needed, the participants must reach consensus on them. JIM REID’S DUTIES IN PHASES II AND III To achieve the goals of Phases II and III, Jim will engage in actives such as: Draft meeting agendas and summaries and circulate them for review and comment. Finalize these documents based on the comments received and resubmit them to everyone. Design exercises for the meetings that support the meeting goals. Packet Page 238 of 258 4 Work between meetings with the Council, Mayor, and department directors to ensure the process continues to move forward. Work with the participants to identify “case study” examples that may be used during the workshops as lessons learned. Coordinate with the City Clerk and Council staff on logistics for the meetings, including public notification. Prior to the September and December meetings, talk confidentially with each elected official and with the department directors to gain their insights into how the process of implementing key agreements is going and what may be needed to refine the process. Serve as a “sounding board” and provide confidential advice, executive coaching, or mediation if requested to do so. PROPOSED FACILITATION BUDGET Jim estimates the cost of providing the services outlined for Phase II will be no more than $9,000. The services he would provide in Phase III, if it is necessary, would come to no more than $2,500. Jim is again willing to provide the City of Edmonds with a discount of 25%. Thus, his services for Phase II will be $6,750 and for Phase III $1,875. Therefore, if all the services described above were needed, the maximum total facilitation budget for Phases II and III would total $8,625. The cost could be less depending on what services and how much time the City needs from him. Note: As in Phase I, The Falconer Group’s hourly rate is $190, and The Falconer Group will not charge for travel time, mileage, long distance phone calls, mailings and postage, or photocopies. Packet Page 239 of 258 CITY OF EDMONDS CITY COUNCIL WORKSHOP Wednesday, 21 May 2014, 9:30 a.m. – 1:00 p.m. Library Plaza Room, Edmonds FINAL SUMMARY THE WORKSHOP’S CONTEXT AND GOALS This meeting was the second in a series of workshops intended to strengthen trust, communication, and cooperation among the Edmonds City Council members, and between them and the Mayor and his leadership team. This workshop involved only the seven Council members to provide them an opportunity to define the high performing City Council they would like to be in a year, identify ground rules to guide how they work together, and discuss their roles and responsibilities as elected officials. COUNCIL DEFINES THE HIGH PERFORMING COUNCIL IT SEEKS TO BE ONE YEAR FROM NOW Here is how we, the City Councilmembers of Edmonds, define the high performing City Council that we will be in May 2015: We act more often in concert. Our team is becoming more important than any individual. We are forging positive new relationships among us, and starting anew as a team. We are moving forward. Our work together is guided by agreement on a set of goals that constitute our highest priorities for the year. They reflect the few “big” things of greatest importance and urgency to the City, the things that will benefit the 40,000 residents of Edmonds rather than a handful of constituents. Our goals and priorities are clear and understandable, and define the outcomes we seek. This allows us to provide clear direction to the Mayor and his staff so that they can accurately understand the our vision and what we intend and expect. We know each other better and respect one another more. The residents of Edmonds are influential in our decision-making. Their views are reflected in the direction that we are leading the City and our policy decisions. The Council’s discussions are open and transparent. Everyone who wants to be heard is included, and diverse ideas and opinions are voiced. Packet Page 240 of 258 2 We do not make decisions behind closed doors. Some decisions we make and communicate to the Administration as policy direction or a recommendation. Others are made in conjunction with the Mayor and staff following collaborative deliberation. We demonstrate respect for our colleagues and those with whom we work and engage by remaining civil to each other, even when disagreeing with one another. We do not lecture each other or posture to make ourselves look better at the expense of colleagues. We do not question the motives and interests of others. We also demonstrate respect for one another by listening to each other more carefully and hearing each other more accurately. We use email to communicate only to share factual information or schedule meetings. We do not use it to explain positions or to persuade, cajole, or criticize. We do not talk about each other with members of the public. When anyone tries to entice us into conversation about a colleague, we say something to this effect: “Excuse me, I don’t choose to talk about my colleagues. We are working on our relationship (or ‘to be a high performing City Council’), so we don’t talk about each other.” o As we continue to be even more accessible to the public, we could become more vulnerable to chatter and gossip. That’s all the more reason to not talk about one another to others. We take the time needed to discuss issues in formats or settings that are conducive to learning, exploring, understanding, and exchanging ideas and concepts. We employ a variety of techniques to inform our citizens and solicit their views and opinions. POTENTIAL STRATEGIES AND TACTICS TO BECOME A HIGH PERFORMING CITY COUNCIL As we were discussing what our high performing Council could be in a year, we identified and discussed potential strategies or tactics that will enable us to achieve that standard. Here are the ideas we generated: 1. To improve listening and understanding, as well as to signal respect for one another, ask each other questions of clarification when we don’t fully understand what a colleague is saying or proposing. 2. Eliminate or reduce the use of hyperbole. 3. Do not make assumptions about what colleagues are saying or why they are saying it. Ask if the assumptions you are making are correct. If they are not, they will have the opportunity to explain their motivations and interests, and to correct the assumptions. 4. At the beginning of each year, reach agreement on the Council’s highest priorities. These should be the few “big” things of greatest importance and urgency to the City. Packet Page 241 of 258 3 (“Is this going to benefit the 40,000 residents of the City or just a handful of constituents?”) Make them clear and understandable. Define the outcomes we seek for each priority so that the Mayor and his staff accurately understand the Council’s direction, and what we intend and expect. 5. Ease up on the use or enforcement of Roberts Rules of Order during Council meetings. And because decisions will not be made during study sessions, don’t invoke Roberts Rules of Order during these informal, casual meetings. 6. Regularly hold study sessions. If once per month is not feasible, try once every two months or once per quarter. At these meetings we will discuss one or two issues at most. The purpose is to have in-depth discussions of issues of importance or urgency to the City in a more informal and casual environment than in the City Council’s weekly meetings. Our goals for these sessions are learning, exploring, discovering, and understanding. 7. In addition to study sessions, use committee meetings to discuss issues and form recommendations to the full Council. Committee meetings could also be a means to more effectively inform residents and solicit their views. 8. If necessary, review and revise the missions of each committee (Fiannce, PPP, and PSP) and their relationship to the Council-of-the-Whole. 9. Broaden the Council’s extended agenda so that the Council can see what issues will be on the agenda in the next few weeks or months. 10. To be more efficient, particularly at the Council’s weekly meetings, ensure that the agenda reflects the Council’s priorities. 11. Allow Council members to ask questions at Council meetings of people who testify to ensure more accurate understanding of testimony. The intent is not to engage in arguments, but to simply understand more clearly and accurately. To prevent long, drawn out discussions that begin to appear to be challenges to someone’s testimony, the questions might need to be limited to one or two. 12. Talk to representatives of Mukilteo and other cities to learn more about the “three touch rule” to determine if it might help improve teamwork among the Council and the quality of the Council’s decisions. Adrienne volunteered to lead the effort to learn more about how this works and could be applied in Edmonds; Diane volunteered to talk to Scot James, who until he came to Edmonds worked there. (In general, it means bringing an issue to the Council three times before a vote. One of those times could be at a Council committee or, perhaps, a study session involving all Council members.) 13. Get the Council packet a day or two earlier than it is currently received to give us more time to prepare for the discussions at the Council meeting. 14. Make it easier to find information on the City’s website and/or by creating an electronic file that we can go to at our leisure to review its contents. Packet Page 242 of 258 4 15. Create a City or Council “blog” to update the public about the Council’s priorities and activities, and to educate us about the citizens’ views and ideas. POTENTIAL GROUND RULES TO STRENGTHEN TEAMWORK, COMMUNICATIONS, AND THE COUNCIL’S LEADERSHIP Here are the ground rules we discussed for strengthening our teamwork, communications, and leadership (numbers 1, 4, 5, 6, 11, and 15 are ground rules that have been used in the workshops): 1. We are all equal participants on the City Council. We accept equal responsibility for the Council’s success. We have equitable opportunities to voice perspectives, opinions, and ideas. 2. We will focus our time and efforts on our agreed upon goals and priorities for advancing our vision for Edmonds. In working together to adopt a policy initiative, our common interests will be the foundation of agreement. We will identify the positions we agree on before identifying areas of disagreement. If we cannot resolve our differences, we won’t necessarily declare an impasse. We may choose to adopt a policy that contains the positions we agree on, and leave for a future time further discussions on the areas where agreement was not reached. 3. There are no surprises among us. Give each other a “heads up” about what we are hearing in the community or around City Hall, or about what we are going to say or do. 4. Assume the best intentions of everyone. If you find yourself making assumptions about what people are saying or why they’re saying it, ask if your assumptions are correct. Don’t become captive to faulty assumptions. Get the accurate information we need to be able to understand and agree with each other. 5. Speak clearly and concisely to ensure an accurate understanding of what is said and to enable others who have comments to speak. 6. Periodically ask yourself “Who’s talking the most?” If the answer is “Me!”, let others speak first. 7. Listen to each other carefully and consciously to ensure that we hear accurately what was said. To improve listening, we may ask each other questions of clarification. We may also engage in “active listening” by summarizing what we believe was said by our colleagues. 8. Do not lecture or posture to make yourself look good at the expense of others. 9. Don’t use or try to reduce the use of hyperbole or exaggeration. 10. In making a proposal, provide sufficient context and rationale so that everyone has a better understanding of why you are making it. Context may contain information such Packet Page 243 of 258 5 as historical background, your previous experience addressing the issue or similar issues, or what you have heard from the community about the topic. 11. Conflict is expected because of our different backgrounds, philosophies, and styles. We’ll use it constructively to produce more creative solutions than any of us could come up with on our own. We acknowledge conflict can only be constructive if it’s focused on substantive issues, not on personalities. Therefore, we will not shy away from disagreeing, but we will not tolerate personal attacks. 12. If the Council is moving toward a decision and you find you cannot support it, let everyone know that and the reasons why. This may lead to changes that reflect your interests and allow you to support the decision. 13. Restrict the use of email to the exchange of factual information or to schedule meetings. Don’t use it to influence or persuade, to argue or criticize. 14. When you have a disagreement with a colleague or anticipate that colleagues may not support something for which you are advocating, call them, or, better yet, meet face-to- face to see if you can resolve your differences or at least understand each other better. 15. If the Council’s processes, agendas or facilitation techniques are not working for you, say so, and we’ll work to change them. THE OPENING DISCUSSION ABOUT ROLES AND RESPONSIBILITIES Here are the initial comments about the Council’s roles and responsibilities: The Council’s role is fluid depending on the issue. The Council should focus on “big picture” policy issues and questions, providing direction to the Administration on what needs to be prioritized. Council needs to focus on what is urgent or of greatest benefit to the community. One reason for focusing and prioritizing is because we are not full-time and have limited time and resources. We need to use them as wisely and judiciously as possible. The Council’s role should also include providing some direction for the Capital Finances Program (CFP) and Capital Improvement Program (CIP) so that staff understands the Council’s priorities and the project lists reflect them. In addition, some comments were made that define what the Council needs from the Administration. Council should not be expected to make a decision the first time an issue or proposal comes before us, particularly if the issue reflects the Council’s goals and priorities and, therefore, has more at stake. We need information in advance, and time to consider the proposal. Regarding the Capital Improvement Program (CIP), the Administration has taken a positive step in highlighting for Council how the list has changed from the previous year. At study sessions or in committee meetings, the Council may be able to determine if there should be a public hearing or hearings on the CFP and CIP. Some projects may require Packet Page 244 of 258 6 public comment. Or it may be wise to divide the project lists into “chunks” and hold a couple public hearings to solicit comment. NEXT STEPS IN OUR PROCESS At our workshop on Friday, 30 May, we will work together for the first 45 minutes to discuss and articulate the role of the Council vis-à-vis the role of the Mayor and staff. We will present this to Dave and the directors when they join us at 10 a.m. Packet Page 245 of 258 CITY OF EDMONDS CITY COUNCIL WORKSHOP Wednesday, 30 May 2014, 8:45 a.m. – Noon Library Plaza Room, Edmonds SUMMARY THE WORKSHOP’S CONTEXT AND GOALS This meeting was the third in a series of workshops intended to strengthen trust, communication, and cooperation among the Edmonds City Council members, and between them and the Mayor and his leadership team. The first 75 minutes of the meeting involved only the Council as its members completed a Cultural Statement and ground rules that they had begun developing on May 21st. For the last two hours of the meeting the Mayor and directors joined the Council in a discussion about roles and responsibilities. COUNCIL AGREES ON A CULTURAL STATEMENT AND GROUND RULES TO GUIDE TEAMWORK, COMMUNICATIONS, AND DECISION-MAKING The Council reviewed, discussed, and edited a draft Cultural Statement and proposed ground rules. When the discussion concluded at 10 a.m., the Council agreed to the revised editions of both documents, and requested they be merged into one. The document containing the approved Cultural Statement and ground rules is attached to this meeting summary on page 6. COUNCIL AND MAYOR DISCUSS ROLES AND RESPONSIBILITIES To initiate the discussion that is intended to ultimately clarify the roles and responsibilities of the Council and the Mayor and his staff, we answered a series of questions. Listed below are the questions and responses. What do the Council members expect of themselves and expect and need from each other? Kristiana Johnson: 1) represent the community as a whole; 2) be as prepared as possible, which may mean the Council needs more time to review and consider issues coming before it (and may need to receive the Council meeting packet sooner than it does today); 3) on the dais, be as professional as possible because the elected officials are role models and have standards to uphold—pay attention to what colleagues and citizens say during the meeting, don’t eat and check your cell phone, don’t engage in side conversations that can distract; 4) converse with Packet Page 246 of 258 2 each other to learn and understand; 5) demonstrate respect for the office, for the individual, and different and diverse ideas, and provide validation for everyone’s opinions and ideas. Tom Mesaros: 1) be prepared, don’t speak if not prepared; 2) listen to learn and consider other paths to achieving goals; 3) it’s ok to ponder; and 4) a sense of trust, assume that everyone— Council members, Mayor, and staff—have the best intentions. Adrienne Fraley-Monillas: 1) teamwork; 2) honesty; 3) no cliquish behavior—everyone is included; 4) be better listeners; and 5) be willing to change positions once we get more information. Lora Petso: 1) make good decisions for the right reasons; and 2) hear other peoples’ rationale for their decisions. Joan Bloom: 1) review proposals and information as a trustee of public funds; 2) consider the best interests of future generations; 3) decide together a Council annual legislative agenda, and don’t be distracted by other issues; 4) focus on where we agree and talk openly about disagreements; and 5) remain respectful of each other when disagreeing. Diane Buckshnis: 1) do the best job possible; 2) be positive; 3) nothing is “black and white,” it remains in motion and continually changes or evolves; 4) respect the positions of each of us; and 5) endorse Kristiana’s comments. Strom Peterson: 1) see broadly what’s happening in the region and how it affects or may affect Edmonds; 2) openness, including to new ideas; 3) flexibility, particularly in light of discussions that generate new ideas; 4) compromise; 5) honesty and truthfulness; and 6) endorse Kristiana’s comments. What do the Council members expect of and need from the Mayor? Tom Mesaros: 1) be forthright and open with the Council; 2) provide rationale for positions and decisions; 3) acknowledge and validate other positions; 4) lead the City and be the “face of Edmonds;” 5) the Council and Mayor should be mutually respectful and take the relationship to a higher level. Adrienne Fraley-Monillas: 1) respect Council as a legislative body; 2) Council needs to respect the Administration; and 3) no one should be made fun of or joked about. Lora Petso: 1) information; 2) the rationale for a decision, proposal, or position; and 3) hear from the Mayor and staff about things before the Council hears about them from the public. Joan Bloom: 1) carry out the legislative agenda of the Council; 2) ensure Council receives all the information it needs to make a decision, particularly on such things as the Capital Improvement Program (CIP); 3) step back to allow the legislative process to unfold and play out; 4) don’t promote an agenda separate from that of the Council; 5) treat me as a valuable contributor to the City; and 6) include those Council members who want to be included on email lists of citizens so that the Council is kept informed, too. Packet Page 247 of 258 3 Diane Buckshnis: 1) continue doing a good job, both in what is a tough job—being Mayor—and when representing Edmonds in regional forums and events; 2) challenge me; 3) add humor to our relationships; and 4) agree to disagree when we disagree. Diane said she would like to periodically invite a Council colleague to attend her weekly meeting with the Mayor so they understand better his job and what he is trying to achieve and he gets to hear from each of them directly. Strom Peterson: 1) continue to provide leadership and ideas as the only full-time elected official in the City; and 2) communicate as much and as fully as possible with the Council. Kristiana Johnson: 1) open communication and good relations with the Council; 2) use Roberts Rules of Order when chairing the Council meetings to ensure that all sides are heard—this could involve going back and forth to call upon Council members who represent one side of an issue, then the other; 3) acknowledge and help advance the Council’s priorities; 4) guide the employees; and 5) continue to take a regional view and providing regional leadership. Kristiana advocated for moving the Mayor back to the center of the dais during Council meetings. What are the Mayor’s reactions to what the Council members said they expect of and need from him? Mayor Earling said he appreciates the Council’s comments, which he said were well intended. His role as a leader includes coming up with ideas, some of which may be controversial. But in offering them, he is trying to move the City ahead. He is also responsible for managing the City. He agreed with the observation that as Mayor he is the “face of the City,” adding that this role is not in the interest of self-promotion, but common for all Mayors, and can be a means to promote Edmonds. At Council meetings he will sometimes ask for the floor to make an observation or a point. He stressed that in these occasions he’s trying to be helpful. The Mayor’s comments led to a discussion about who is responsible for generating ideas that could be transformed into policy proposals. Most everyone appeared to agree that anyone— Council members, the Mayor, staff, partners such as the Port of Seattle, interest groups such as developers, and individual citizens—is welcome to offer ideas that move the City forward. No matter who proposes a policy direction, the Council is responsible for reviewing and discussing it. The Council’s discussions could lead it to modify the proposal before adopting it or to vote to not adopt it. There was also an effort to clarify the Council’s role in adopting policy and the Administration implementing it. Joan Bloom urged the Council to approve an annual legislative agenda at the beginning of each year so that the Mayor, staff, and community would know and understand the Council’s goals and priorities. And then the Mayor and his staff would be responsible for implementing it. Packet Page 248 of 258 4 It was also pointed out that in implementing policy plans, such as the City’s Comprehensive Plan, the Administration is carrying out the will and direction of the Council given that the Council adopted those plans. This conversation led the Council to agree or reaffirm an agreement from its May 21st workshop: The Council’s meeting on the second Tuesday of each month will include a study session in which the Council will hold in-depth discussions of one or two issues. Study sessions might result in Council direction to a committee or they could mean that an issue or proposal does not need to be referred to a committee but instead could be placed on the Council agenda for further discussion and eventual action. Shane Hope suggested that two study sessions per month might achieve the interest of ensuring that the Council has sufficient time and information to examine and discuss issues in greater depth. Given the limited time during of the workshop, there was not a full discussion of this idea. There was not agreement that Council committees should be abolished. A couple people recommended this idea, but others’ initial reactions were to maintain the committee structure. Some indicated it might be worth further consideration when there is more time to identify and discuss the idea’s merits and downsides. What does the Mayor expect of and need from the Council? Dave Earling said he would like four things from the Council: 1. Trust and respect the staff. Accept the staff’s information and words as truth, even if Council members have other information or different positions or opinions. Don’t embarrass staff in public. They are just trying to do their jobs and, like Council, act in the best interests of the community. 2. Don’t go beyond the level of director to ask for information. The Administration will try to respond to requests in a timely fashion. But ask the Mayor or a director so that the Administration can provide a comprehensive answer and the context necessary for greater understanding and collaboration. 3. Allow yourselves to change your minds. Enter discussions willing to listen and learn. Don’t be held captive by assumptions or initial positions. As you acquire more information and hear others’ arguments, if you find them persuasive, don’t fear changing your mind. 4. Stay at the 30,000-foot level, not a twelve-foot level. Be wary of becoming involved in the minutia of management, and losing the higher, broader, longer-term perspective needed of leaders. In response, a Council member stated that the Council is more able to give these things to the Administration when information provided to Council is balanced, rather than appearing to be a sales pitch. Packet Page 249 of 258 5 NEXT STEPS IN OUR PROCESS At this time no additional workshops are scheduled, but many Council members expressed an interest in continuing these conversations to reach understanding if not agreement on the roles and responsibilities and on guidelines for how the Council, Mayor, and directors work together. Facilitator Jim Reid will work with the Council and Administration to chart an efficient, focused path forward. Packet Page 250 of 258 6 CITY OF EDMONDS CITY COUNCIL CULTURAL STATEMENT AND GROUND RULES APPROVED ON 30 MAY 2014 We, the members of the Edmonds City Council, are working together to be a high performing City Council. Our definition of a “high performing Council” includes the qualities and characteristics listed below. Together they constitute the culture of the City Council that we are consciously and ardently working to achieve. We are working to create this culture primarily because we seek to be the kind of elected officials the citizens of Edmonds deserve, an elected body that will lead the community to an even better quality of life. We act more often in concert. Our team is more important than any individual. We are working to keep the relationships among us positive and fresh. We are moving forward as a team. We strive to know and understand each other better and respect one another more. We demonstrate respect for our colleagues and those with whom we work and engage by remaining civil to each other, even when disagreeing with one another. We do not lecture each other or posture to make ourselves look better at the expense of colleagues. We do not question the motives and interests of others. We also demonstrate respect for one another by listening to each other more carefully and hearing each other more accurately. Our leadership and collaboration are guided by agreement on a set of goals that constitute our highest priorities for the year. They reflect the few big things of greatest importance and urgency to the City, the things that will benefit the 40,000 residents of Edmonds rather than a handful of constituents. Our goals and priorities are clear and understandable, and define the outcomes we seek. This allows us to provide clear direction to the Mayor and his staff so that they can accurately understand our vision and what we intend and expect. Our approach to working as a team and governing is to begin by identifying common interests and positions on which we agree. If we cannot resolve areas of disagreement, we won’t necessarily declare an impasse. We may choose to adopt a policy that contains the Packet Page 251 of 258 7 positions we agree on, and leave for a future time further discussions on the areas where agreement has not been reached. The Council’s discussions are open and transparent. Everyone who wants to be heard is included, and diverse ideas and opinions are voiced. Decisions are made openly and publicly. We make some decisions and then communicate them to the Administration as policy direction or a recommendation. Others are made in conjunction with the Mayor and staff following collaborative deliberation. We take the time needed to discuss issues in formats or settings that are conducive to learning, exploring, understanding, and exchanging ideas and concepts. We use email to communicate only to share factual information or schedule meetings. We do not use it to explain positions or to persuade, cajole, or criticize. The people of Edmonds are influential in our decision-making. Their views are reflected in the direction that we are leading the City and our policy decisions. We are available and accessible to our constituents about issues and ideas. But we do not personally talk about each other with members of the public. When anyone tries to entice us into conversation about a colleague, we decline because we do not need to be drawn into discussions about personalities. We employ a variety of techniques to inform our citizens and solicit their views and opinions. GROUND RULES These ground rules are intended to guide us to: a) make higher quality decisions; b) employ processes that are understandable to and supported by everyone; 3) work with each other more effectively as a team; and 4) signal to the Mayor, staff, and public our approach to fulfilling our duties as an elected body with responsibility for making policy and leading the City of Edmonds. 1. We are all equal participants on the City Council. We accept equal responsibility for the Council’s success. We have equitable opportunities to voice perspectives, opinions, and ideas. 2. Give each other a “heads up” about what we are hearing in the community or around City Hall, and about what we are going to say or do. 3. We assume the best intentions of everyone. If you find yourself making assumptions about what people are saying or why they’re saying it, ask if your assumptions are correct. Don’t become captive to faulty assumptions. Get the accurate information we need to be able to understand and agree with each other. 4. In making a proposal, provide sufficient context and rationale so that everyone has a better understanding of why you are making it. Context may contain information such as historical Packet Page 252 of 258 8 background, your previous experience addressing the issue or similar issues, or what you have heard from the community about the topic. 5. Conflict is expected because of our different backgrounds, philosophies, and styles. We’ll use it constructively to produce more creative solutions than any of us could come up with on our own. We acknowledge conflict can only be constructive if it’s focused on substantive issues, not on personalities. Therefore, we will not shy away from disagreeing, but we will not tolerate personal attacks. 6. If the Council is moving toward a decision and you find you cannot support it, let everyone know that and the reasons why. This may lead to changes that reflect your interests and allow you to support the decision. 7. When you have a disagreement with a colleague or anticipate that colleagues may not support something for which you are advocating, call them, or, better yet, meet face-to-face to see if you can resolve your differences or at least understand each other better. 8. If the Council’s processes, agendas or facilitation techniques are not working for you, say so, and we’ll work to change them. Packet Page 253 of 258 AM-6943 10. City Council Meeting Meeting Date:06/17/2014 Time:10 Minutes Submitted By:Scott Passey Department:City Clerk's Office Review Committee: Committee Action: Type: Information Information Subject Title Report on City Council Committee Meetings of June 10, 2014. Recommendation For information. Previous Council Action N/A Narrative Copies of the meeting minutes are attached for the following City Council committee meetings: 06-10-14 Finance Committee 06-10-14 Parks, Planning and Public Works Committee Attachments 06-10-14 Finance Committee minutes 06-10-14 PPP Committee minutes Form Review Form Started By: Scott Passey Started On: 06/12/2014 08:56 AM Final Approval Date: 06/12/2014 Packet Page 254 of 258 FINANCE COMMITTEE MEETING MINUTES June 10, 2014 Councilmembers Present Staff Present Councilmember Kristiana Johnson Scott James, Finance Director Council President Diane Buckshnis Jeannie Dines, Recorder The meeting was called to order at 6:25 p.m. Councilmember Johnson advised the order of the agenda items would be reversed. C. Washington State Local Government Investment Pool (LGIP) Resolution Mr. James reviewed materials in the packet including the resolution, Transaction Authorization Form and prospectus, explaining LGIP is providing participants the prospectus as a result of recently amended WACs. By signing the updated resolution, the governing body acknowledges it has received, read and understood the prospectus. He described how funds accumulate in the LGIP, how transfers are made and funds invested the Snohomish County Pool. Action: Schedule on Consent Agenda B. Report of the Edmonds Public Facilities District (EPFD) Councilmember Johnson explained the Interlocal Agreement requires quarterly reports to City Council. The intent is to have a quarterly report presented to the Finance Committee and forwarded to the City Council on the Consent Agenda and an annual report made to the full Council. Public Facilities District/Edmonds Center for the Arts (ECA) Executive Director Joe McIalwain distributed and reviewed a Management’s Discussion and Analysis, Financial Statements, and notes to the Financial Statement as well as a 5-year Comparative Analysis illustrating the growth and change of the EPFD over the last 5 years. He described their improved cash position this year compared to last year due to increased contributed revenue and ticket sales. Dr. Peter Knutsen, ECA Board Member/ECA Finance Committee Chair, reviewed the 5 year comparative analysis, pointing out increases in operating revenue each year. He also reviewed cash flows from operating activities, sales tax rebates and intergovernmental receipts; principal payments on long term debt; and net cash borrowed from the City. Mr. McIalwain anticipated the PFD will need to borrow $160,000-$170,000 from the City in 2014 for debt payments. Council President Buckshnis requested long term projections and trends. PFD Board President Rob Rinehart was also present. Action: Schedule this report on Consent Agenda. Schedule 2nd quarter report at August Finance Committee meeting. A. 2014 April Budgetary Financial Report Mr. James reviewed the report, noting there were few remarkable items. Councilmembers complimented Mr. James on the addition of footnotes that describe anomalies. Packet Page 255 of 258 Mr. James responded to Councilmembers’ questions and discussion ensued regarding the report, upgrading the Chamber audio/visual equipment, upgrading the City Hall phone system, increases in development-related revenue, underspending that was reported in 2014 budget as revenue, and surveying the condition of City buildings. Action: Schedule on Consent Agenda D. Public Comment – None The meeting was adjourned at 7:35 p.m. Packet Page 256 of 258 PARKS, PLANNING AND PUBLIC WORKS COMMITTEE MEETING June 10, 2014 Elected Officials Present Staff Present Councilmember Joan Bloom Rob English, City Engineer Councilmember Tom Mesaros Shane Hope, Development Services Director The meeting was called to order at 6:24 p.m. Agenda Item G was moved to the beginning of the agenda. G. Amendments to Alliance for Housing Affordability Interlocal Agreement Ms. Hope explained the City Council approved the original Interlocal Agreement last year; an amendment was approved last month to allow Arlington to join the Alliance. This amendment would allow Stanwood to join. Action: Schedule on Consent Calendar A. Briefing on the 2015-2020 Six-Year Transportation Improvement Program (TIP) Mr. English highlighted projects that have been added to the 2015-2020 TIP: • 220th St. SW overlay from 76th Ave. W to 84th Ave. W • Hwy. 99 @ 220th St. SW intersection improvements • Restriping of 76th Ave. W from 220th St. SW to OVD • Trackside Warning System at Dayton St. and Main St. Railroad Crossings • 216th St. SW from Hwy 99 to 72nd Ave. W (install sidewalk on north side of 216th) Mr. English responded to questions regarding the difference between a trackside warning system and a railroad quiet zone, projects that have been in the TIP longer than six years, need for projects to be included in the TIP to be eligible for grants, projects in 2018-2020 that do not have an identified funding source, and details of specific projects. He advised staff plans to provide an update to Council in July regarding the Sunset Avenue walkway. Committee members requested the presentation to the full Council highlight projects that have been added to the TIP this year, include a description of the difference between a trackside warning system and a railroad quiet zone and include an update from Arts & Cultural Program Manager Francis Chapin regarding the 4th Ave. Corridor Enhancement Walkway. The committee also requested the date a project was placed on the TIP be added. Action: Schedule for full Council B. Authorization to Award a Construction Contract for the 2014 Waterline Replacement Project Mr. English explained the bid opening date was extended from today to June 12 due to a correction to the bid proposal. He suggested scheduling this for presentation to full Council on June 24. He described criteria used to prioritize waterline replacements. Action: Schedule for full Council on June 24 Packet Page 257 of 258 C. Authorization for Mayor to Sign a Professional Services Agreement with Stantec Consulting to Provide Design Services for the 2015 Waterline Replacement Project Mr. English distributed and reviewed revisions to the scope of work (Exhibit A) and fee schedule (Exhibit B). He provided details regarding specific waterlines proposed to be replaced. He advised the next budget amendment will include funds for additional design work. Councilmember Bloom asked to meet with staff to discuss whether her property would be impacted by this project. If it does, she will inquire with the City Attorney whether she needs to recuse herself from voting on this item. Action: Schedule on Consent Agenda D. Authorization for Mayor to Approve Acceptance and Recording of a Sidewalk Access Easement for 23220 Edmonds Way Mr. English explained this proposed multi-family development is currently under review. This easement is necessary to provide a small area of right-of-way to allow construction of the frontage improvements, a 5-foot sidewalk and a 4-foot landscape strip. He responded to questions regarding the review process, stormwater infrastructure in the right-of-way and responsibility for sidewalk maintenance. Action: Schedule on Consent Agenda E. Report on Final Project Costs for 2013 Sewerline Rehabilitation Project and Council Acceptance of the Project Mr. English reported this project utilized cured in place pipe technology, a lining in the interior of the pipe. The project began at the end of 2013 and was completed in January 2014. The award amount was $135,344.74 with a management reserve of $48,000 and change orders of $15,799.06 for a final construction cost of $151,143.80 (under budget). Action: Schedule for 5 minute presentation to full Council if agenda length allows F. Authorization to Approve a Change Order for the Citywide Safety Improvements Project Mr. English explained the City received a $300,000 federal grant for this project in 2013 to replace traffic signal controllers at 4 intersections. The side door that provides access to the battery back-up system of the new traffic signal cabinet at Main & 3rd cannot open fully due to insufficient clearance from the existing electrical service panel. Approximately $17,000 in grant funds remained after the project was completed. Staff proposes to relocate the cabinet to Puget Drive & Olympic View Drive to replace an outdated cabinet and purchase/install a new cabinet for Main & 3rd. The cost is approximately $39,000 plus $2,000 management reserve, less the $17,000 grant funds. The balance would be paid from the Street Operations Fund. Discussion followed regarding flaws in the original design and modifying the existing cabinet. Action: Schedule on Consent Agenda H. Public Comments – None The meeting was adjourned at 8:01 p.m. Packet Page 258 of 258