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2019-11-19 City Council - Full Agenda-24871. 2. 3. 4. 5. 7 o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 NOVEMBER 19, 2019, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of November 12, 2019 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 3. Ordinance Requiring Open Public Meetings Act Training for Boards and Commissions 4. Amendment #3 to Herrera Professional Services Agreement - Waterfront Redevelopment 5. Walker Macy Amendment #1 for Civic Field Design Contract 6. Policy on Accounting for Leases 7. A/R Write -Off 8. Community Health Center (CHC) Pedestrian Easement 9. Authorization for the Mayor to sign a Supplemental Agreement KPG for the Citywide Pedestrian Crossing Enhancements Project 10. Authorization for Mayor to sign a Supplemental Agreement with WHPacific, Inc. for the 84th Ave Overlay Project PUBLIC HEARINGS 1. Public Hearing on the 2020 Proposed Budget (10 min) 2. 2020 Budget Review (35 min) 3. Public Hearing on the 2019 Property Tax Ordinance (30 min) 8. PRESENTATION 1. Edmonds Downtown Alliance 2020 Work Plan and Budget (15 min) 9. ACTION ITEMS Edmonds City Council Agenda November 19, 2019 Page 1 1. Approval of expenditure for historic informational panel (15 min) 2. Frontier Cable Franchise Transfer to NW Fiber (10 min) 3. Utility Rates Package Proposal (45 min) 4. Authorization for Mayor to sign the Water Quality Stormwater Capacity grant from the Dept. of Ecology (5 min) 5. Wastewater Treatment Disposal and Transport Contract (10 min) 10. COUNCIL COMMITEE REPORTS 1. Monthly Council Subcommittee Reports and Minutes (10 min) 11. MAYOR'S COMMENTS 12. COUNCIL COMMENTS 13. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1). 14. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN 15. COUNCIL AGENDA ITEMS Edmonds City Council Agenda November 19, 2019 Page 2 6.1 City Council Agenda Item Meeting Date: 11/19/2019 Approval of Council Special Meeting Minutes of November 12, 2019 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 11-12-2019 Draft Council Meeting Minutes Packet Pg. 3 6.1.a EDMONDS CITY COUNCIL DRAFT MINUTES November 12, 2019 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Michael Nelson, Councilmember Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Dave Turley, Assistant Finance Director Jessica Neill Hoyson, HR Director Shannon Burley, Deputy Parks & Recreation Dir Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5' Avenue North, Edmonds. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Teitzel read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: APPROVAL OF COUNCIL MEETING MINUTES OF NOVEMBER 4, 2019 Edmonds City Council Draft Minutes November 12, 2019 Page 1 Packet Pg. 4 6.1.a 5. AUDIENCE COMMENTS Darrol Haug, Edmonds, relayed he has had the privilege to work on three volunteer studies related to parking, 1) Economic Development Commission, 2) Mayor's staff that involved Council and a couple citizens, and 3) the parking scoping team comprised of staff, Councilmembers and one citizen. At the Council's request, public engagement was accelerated and about three months ago, public meetings were held and an online survey conducted that received 705 responses. He commented on the engagement and thoughtful remarks in the survey as well as the respondents' wishes to move forward on some of the issues. Tonight's presentation about the survey will provide details of the study but not much regarding recommendations. He referred to an email he sent to Councilmembers listing his recommendations. Key to everything is data, collecting the correct data necessary to make good decisions to help balance enforcement, timing and user issues. A review of the 2003 study illustrates the types of data necessary to make those informed decisions; updating that data would be very valuable. He recognized public engagement was important to Council; the timing couldn't be better now that the elections are over. He urged the Council to look at his recommendations, review the material staff will present, reengage the public and offer ideas about how to move forward. Laura Johnson, Edmonds, reported every day in the United States, eight children will be the victims of unintentional shootings and unsecured firearms. It is a leading cause of death among children in the United States. It may be a curious child who unbeknownst to their parents knows where the gun is hidden, plays with it and ends up shooting themselves, a sibling or friend. In 2016 this happened to 3,000 children, 127 of whom died. It may be a depressed teen who in a moment of desperation and easy access to an unsecured firearm ends up taking their life. In 2016, 1,100 children died by firearm suicide. In most cases it was with a parent's unsecured weapon. Studies have shown that having a gun in the household significantly increases the risk of adolescent suicide and youth suicide is on the rise in Snohomish County. It may be another student entering a school and targeting classmates. A recent Washington Post review of school shootings by minors found 80% of the guns used in school shootings were either taken from the shooter's home or that of a relative or friend. The scenarios play out day after day, but as a country, we are doing little to nothing to stop it even though we know exactly how to prevent it — firearm safe storage and child access prevention laws. Studies have shown that approximately one out of three handguns are kept loaded and unlocked and most children know exactly where their parents keep the gun. In fact 75% of first and second graders know where their parents keep their firearms ad 36% admitted to handling weapons and their parents had no idea. Ms. Johnson continued, this is not a gun rights issue; it is a public health issue. Unsecured firearms in Edmonds homes means the entire community is not safe. Someone else's negligence can directly impact your life. Firearm safe storage and child access prevention laws would almost entirely eliminate unintentional shooting deaths among children. These are not controversial methods but rather to make them explicit; we assume that gun owners already follow them which is a faulty assumption. She attended the Superior Court hearings and listened to written testimony of one of the plaintiffs describing how he keeps his firearm loaded and unsecured in his home even when his grandchildren are present. Many gun -owning families are unaware of the statistics and she recommended they be made aware for our safety and theirs. These laws, coupled with public education, are how to address this issue in Edmonds. She applauded the work the Council has done so far and encouraged them to continue their efforts. Heather Damron, Edmonds, urged the Council to appeal the court order regarding the firearms safe storage ordinance. Every day a hundred Americans are killed with guns and hundreds more are shot and injured. The effects of gun violence extend far beyond these casualties. Gun violence shapes the lives of millions of Americans who witness it, know someone who was shot, or live in fear of the next shooting. She unfortunately is a statistic; many people in her life have been destroyed, terrorized and forever changed due to the effects of gun violence, both physically and emotionally. She has absolutely had enough and is Edmonds City Council Draft Minutes November 12, 2019 Page 2 Packet Pg. 5 6.1.a committed to do what it takes to curb this epidemic and she hoped the Council was too. In summer 2018, a majority of Council made a bold decision to stand up to the gun lobby to put the safety of citizens first. The Council added another safeguard to keep guns out of the hands of children and those who are a danger to themselves or others. Safe storage saves lives. This was the right decision, a responsible and healthy decision for the community. Federal and state governments are not acting to end guy violence; Edmonds led the way, taking the helm to show other communities that we are not controlled by the gun lobby and put the safety of our citizens first and foremost. The court's decision is worth challenging. The children of Edmonds deserve a Council who will be bold and stand up to the gun lobby's tactics, ,who will keep pushing and will not back down. She spent the last 10 months speaking with citizens from all parts of Edmonds; the resounding theme is public safety and gun sense legislation falls right into that category. Reasonable citizens and gun owners understand the logic behind keeping firearms properly secured and stored. Some gun owners need a little guidance and encouragement to secure their firearms, much like seatbelt laws. If we can add an extra safeguard to keep guns away from children, we have to do it. If it will save one life, we are beholden to do whatever we can for the health and safety of our community. Jenna Nand, Edmonds, relayed someone posted on a social media site today that several neighbors saw two Hispanic people in the neighborhood and assumed they were casing houses. When confronted, they said they were lost. She said when discussing gun ownership in the community, it is important to consider who is disproportionately affected by gun violence, primarily young men of color. If the community does not want the next Trayvon Martin to be a boy in Edmonds, there needs to be more emphasis on community policing and how to engage with neighbors. Edmonds is changing demographically; there are more people of color moving into the community and there is a low income population coming from Seattle via Aurora. When people are scared they reached for their guns which can have disastrous consequences. She suggested a establishing a policy for residents to respond when they see suspicious activity in a way that is not confrontational or tragic. Roger Hertrich, Edmonds, referred to one of the City's franchisees, Frontier Communications, pointing out none of the criteria for considering a franchise addresses actual service to the community. The franchise agreement addresses areas where they can expand, limitations, etc., but the City is unable to enforce the franchisee not providing service to a resident. In his case, his land line was left unconnected for a week. There are a lot of problems with cable companies and Frontier is the worst. He said it may be lucky that Frontier is changing their ownership. He suggested the City's legal department include a requirement regarding service to the customer. After a month without TV and a week and a half without a telephone, he reluctantly changed to Comcast. With regard to the parking survey, he questioned how many people would read and answer all the question in a I I8-page survey. Nora Carlson, Edmonds, spoke on behalf of neighborhood safety, specifically the intersection of 96t' & 224'. She submitted a request to the traffic calming program but was denied. Her request was for a 4-way stop to slow drivers down in both directions. Staff at Westgate Elementary have reported that drivers are driving through the crossing guards at that intersection. They have called the police but nothing has been done to make it a 4-way stop or other solution to keep children and adults safe. She will continue to monitor the situation and urged the Council to do what they can to assist with safe crossings. 7. PUBLIC HEARING PUBLIC HEARING OF THE PROPOSED 2020-2025 CAPITAL FACILITIES PLAN/CAPITAL IMPROVEMENT PROGRAM City Engineer Rob English provided a diagram showing components found only in the CIP and only in the CFP and components found in both the CIP and CFP. The CIP contains 6-year maintenance projects with funding sources, the CFP contains long range (20-year) capital project needs, and both contain 6-year capital projects with funding sources. Edmonds City Council Draft Minutes November 12, 2019 Page 3 Packet Pg. 6 6.1.a Mr. English provided a summary of CIP fund numbers and the department managing each fund: Fund Description Department GF Building Maintenance Public Works 112 Transportation Public Works 125 Capital Projects Fund Parks & Recreation/Public Works 126 Special Capital/Parks Acquisition Parks & Recreation/Public Works 332 Parks -Construction (Grant Funding) Parks & Recreation 421 Water Projects Public Works 422 Storm Projects Public Works 423 Sewer Projects Public Works 423 Wastewater Treatment Plant Public Works Mr. English reviewed: • 2019 Pavement Preservation 0 6.5 lane miles 0 13 curb ramps o $1.8M project cost • 2019 — 89t' Place Retaining Wall • 2019 — 84' Ave Overlay Project o Stormwater and 2-inch overlay project 0 212d' St to 220th St (1/2) mile 0 17 curb ramps & 918 feet of new storm pipe o Overlay will be done in spring * CIP 2020-2025 o New column with the decision package number added to the report • 112 Street Fund 2020 Projects o *2020 Pavement Preservation Program (DP 95/96) o *Hwy 99 Revitalization Project(DP 98) o Dayton St Walkway; w/o 8' Ave (DP 99) o *Citywide Pedestrian Crossing Project (DP 100) ■ HAWK signal at SR 524 & 84' Avenue ■ Convert signal at 232"d & SR 104 to full signal *REET Contribution Transportation— 126/125 Funds 2020 Projects o Pavement Preservation Program (DP 95/96) o Hwy 99 Revitalization Project (DP 98) o Citywide Pedestrian Crossing Project (DP 100) o Pedestrian Safety Program (DP 101) o Guardrail Installation (DP 102) o Traffic Signal Upgrades (DP 103) o Traffic Calming Program (on -going) Utility Funds (photo of Five Corners reservoir recoating project) o 2019 — Dayton St Utility Improvement Project ■ Phase 1 ( 3' to 5th) ■ 1,200 ft Watermain ■ 1,200 ft Storm pipe ■ 1,350 ft Sewer pipe Edmonds City Council Draft Minutes November 12, 2019 Page 4 Packet Pg. 7 6.1.a ■ New pavement Section ■ Phase 2 (5' to 9th) next year o 2019 — Seaview Infiltration Project ■ Water Quality Treatment ■ 4 Infiltration Wells ■ $670k Project Cost (Grant & Local Funds) Water Utility Fund 2020 projects 0 8,000 ft of Watermain Replacement ■ Phase 10 Annual Replacement (DP 77) ■ Phase 11 Annual Replacement (DP 73) ■ Swedish & 76th Ave Replacement (DP 75) ■ Dayton St. 3rd to 9th Utility Improvements (DP 99) o Overlay streets affected by replacements (DP 74/76) Stormwater Utility Fund 2020 projects 0 4,900 ft of Storm Pipe Replacement ■ Phase 1 Annual Replacement (DP 82) ■ Dayton St 3rd to 9th Utility Improvements (DP 99) o Seaview Infiltration Facility Phase 2 (DP 79) o Willow Creek Daylighting Design (DP 80) o Ballinger Regional Facility pre -design (DP 84) o Perrinville Creek Flow Management Projects (DP 88) Sewer Utility Fund 2020 Projects 0 2,500 ft sewermain replacement ■ Phase 7 Annual Replacement (DP 93) ■ Phase 8 Annual Replacement (DP 89) 0 6,300 ft of CIPP pipe rehabilitation ■ CIPP Sewer Rehab Phase 2 (DP 90) ■ Dayton St. 3rd to 9th Utility Improvements (DP 99) o Lift Station 1 Metering & Flow Study (DP 91) o Lake Ballinger Sewer Trunk Study (DP 92) o WWTP — Pyrolysis Project (DP 94) Parks & Recreation Deputy Director Shannon Burley reviewed: CIP Criteria / PROS Plan o Assess resources and capacity o Embrace opportunity o Connect and expand o Enhance identity o Advance big ideas o Activate o Maximize Parks CIP 2019 o Seaview playground — complete o Seaview Tennis courts and restrooms — complete o Olympic Beach restroom and beach ranger station — complete o City Park Walkway — Fall/Winter project o Gateway Sign — Fall/Winter project Parks CIP 2019 and 2020 Edmonds City Council Draft Minutes November 12, 2019 Page 5 Packet Pg. 8 6.1.a o Fishing Pier Rehabilitation - Winter/Spring completion o Yost Pool Repairs (DP 104) Fund 125 Parks CIP 2020 o Marina Beach Park (DP 106) Fund 125 ■ Council Priority #2 ■ $30,000 for design ■ $1,500,000 grant outreach - Local Parks (RCO) $500,000 - Water Access (RCO) $500,000 - ALEA (Federal) $500,000 ■ Project $3-4 Million Parks CIP 2019-2020 o 4' Ave Cultural Corridor (DP 107) Fund 125 ■ Council Priority #6 ■ $350,000 to design - $50,000 in 2019 - $100,000 in 2020 - $200,000 in 2021 ■ Construction estimate $3.5-5M ■ Economic Development & Arts combined project ■ High priority in cultural plan and creative district work plan Parks CIP 2020 o Community garden (DP 108 and 112) ■ Council Priority #2 ■ $300,000 Land Acquisition - Fund 126 ■ $24,000 monthly payments - Fund 125 ■ $200,000 per year through 2025 = additional $1 million for land acquisition o Outdoor Fitness Zones (DP 109) Fund 125 ■ $75,000 carryforward ■ Grant match ■ Mathay Ballinger Park ■ Civic Park Parks CIP/CFP 2019-2020 o Waterfront Redevelopment (DP 110) ■ Council Priority #2 ■ $2,681,065 carryforward ■ Total Project $4.8M ■ Waterfront walkway project separate ■ Funds 125, 126, 332 & Park Impact Fees o Civic Park (DP 111) ■ Council Priority #2 ■ $1,990,000 budget request ■ $1,000,000 REET 2 ■ $137,380 REET 1 ■ $852,620 Park Impact Fees ■ 50% Design ■ 90% in December ■ Yost Park water mitigation ■ Submitting for permits ■ RFP Feb / Mar ■ Break ground May/June Edmonds City Council Draft Minutes November 12, 2019 Page 6 Packet Pg. 9 6.1.a ■ One year to construct ■ Presenting to Council 12/10 ■ Community fundraising campaign led by Rotary to raise remaining $400,000 for inclusive playground Parks CIP 2021-2025 o Future Improvements: ■ Anderson Center Field/Court/Stage Repairs ■ Brackett's Landing Improvements ■ City Park Improvements ■ Maplewood Park Improvements ■ Pineridge Park Improvements ■ Seaview Park Improvements ■ Misc. Unpaved Trail / Bike Path Improvements ■ Land Acquisition Mr. English reviewed the CIP/CFP Schedule • July o City staff begins development of capital budgets • August/September o Submit proposed Capital budget to finance o Prepare draft CFP and CIP • October o Planning Board; Public Hearing (October 9th & 23rd) • November/December o Nov 4th Presentation of Capital Decision Packages o Nov 12th Public Hearing o Adopt CFP w/ Budget into the Comprehensive Plan Councilmember Teitzel referred to the intersection improvement at Hwy 99 and 234'' Street, relaying that in the CFP, the investment begins in 2023. He recognized there have been a lot tragedies in that area, pedestrians who have been hit and killed while jaywalking. This project is very needed from a safety perspective as there are no pedestrian crossings for a mile north of 238t''. He asked if it would be possible to reprioritize that project to move up to possibly start it in 2020 or 2021. Mr. Williams recognized the need, noting the issue was finding the money. There is $9M remaining from the original $1 OM the legislature granted the City in the last statewide transportation package. The intent in 2020 is to use a portion of those funds to do the interim project, a $918,000 decision package to put in medians along the entire Edmonds frontage to improve vehicular safety. Everyone can agree with the need for more pedestrian crossings on Hwy 99. He described efforts to make improvements on Hwy 99, noting two miles of improvements is estimated at $172M. Staff s recommendation was a project from 224' to 220' due to the bad accident history in that area; however the capital costs for that were estimated $24M-25M which was reduced to $15M-16M by removing undergrounding of utilities. The City only has $9M available. As the $6M that the legislature set aside for the Edmonds Waterfront Connector will now be returned to the funding pool, Mr. Williams explained staff planned to make a request to the legislature to reprioritize those funds back to Edmonds on another safety project such as Hwy 99. If that $6M could be obtained, added to the $9M, there would be enough to do the first phase of Hwy 99. Absent that, the goal was to do one intersection, 234'. He summarized staff was trying to find a project that fits the available funding or funding that could reasonably anticipated. The $9M could also be augmented with a TIB grant, another state grant program, to do a single project. However, the passage of I-976 is very likely to create major disturbances in the flow of transportation funds from the state to the local level, making it less likely the City will get the $6M back. The intent is to do the interim project next year and design of the 234t' intersection. When Edmonds City Council Draft Minutes November 12, 2019 Page 7 Packet Pg. 10 the 234'h intersection is built will depend on the success in finding more funding. Councilmember Teitzel asked that safety improvements on Hwy 99 be a high priority and moved forward as quickly as possible. Council President Fraley-Monillas commented people getting hit by cars primarily occurs on the south end of Hwy 99, between 238' and 224' where pedestrians try to cross 7 lanes of traffic particularly near the apartments on both sides of Hwy 99. She suggested considering a different starting place with whatever funding is available. Council President Fraley-Monillas referred to Ferry Storage Improvements from Pine St. Dayton St. and the project description to modify existing lane channelization on SR104 to add vehicle storage for ferry users to reduce conflicts between ferry storage and access to local driveways. She asked if that would require building into the marsh or on the other side of the road. Mr. Williams answered that was not the intent; the state approached the City with idea for improving the flow of vehicles in and out of the ferry terminal that they felt would also be good for Edmonds. The best idea for addressing conflicts are still being discussion. It is a difficult issue, particularly at Pine Street where there are a lot of conflicts from ferry line backups. Council President Fraley-Monillas asked if the project would include building more lanes for vehicle storage. Mr. Williams said it was not increasing the impervious surface but making better use of the existing pavement. With regard to Council President Fraley-Monillas' comment about where vehicle/pedestrians accidents occur, Mr. Williams said it is a difficult problem, trying to find a place for a crossing in that two mile frontage. It would be virtually impossible to get the state to approve a midblock crossing like a HAWK signal so that limits improvements to the intersections. The best option is to install a signal that has pedestrian phases which is what the signal at 234' would have. The intent was to add one and select the right place for it. Land uses in that area will also change pedestrian traffic over time; likely both sides will develop more intensely in the future. No one project will fix the issue but the first place a signal was appropriate was 234". He acknowledged it was not as far north on the alignment as some would wish but further south would be too close to other signals. Council President Fraley-Monillas referred to the island turnarounds in Shoreline. Mr. Williams said Hwy 99 is safer in Shoreline due to wider median that provides some refuge for a pedestrian. The interim project is a C-curb which does not provide any pedestrian refuge. He concluded the signal at 234'' is part of the eventual final answer. Councilmember Buckshnis relayed citizens questions regarding how the location of traffic calming, guardrails, bike lanes are determined. Mr. English answered with regard to the traffic calming program, a call for projects from the community is done at the beginning of the year; residents can submit requests for traffic calming on their street. The engineering staff does a speed survey to determine the percentile speed, looks at the roadway geometry and scores each application. Based on the score, the projects are prioritized for funding. The available funds, $15,000, is not a large amount and typically only funds 1-2 requests. There are typically 8-10 requests per year. With regard to guardrails, in the past, Engineering and Public Works developed a list existing guardrails or where guardrails were needed and prioritized the list. When funding was allocated last year, staff reevaluated and prioritized the lists. The top projects were funded in 2019 and the same approach was used to fund guardrail projects in 2020. Mr. Williams recalled a location where staff felt a guardrail made sense but the community did not want it. There are numerous existing guardrails that need to be replaced as well as locations where staff feels there should be a guardrail, and guardrails are not inexpensive. Councilmember Buckshnis referred to citizens' concerns with bike lanes eliminating parking. Mr. Williams said the plan for bicycle and pedestrian improvements, updated in 2015, identified routes for bike lanes. Often it is not possible to buy new right-of-way so the existing right-of-way needs to be divided up to find Edmonds City Council Draft Minutes November 12, 2019 Page 8 Packet Pg. 11 6.1.a the 10 feet for bike lanes in each direction which usually means a road diet, reducing a 4-lane road to 3 lanes (center turn lane and a travel lanes in each direction). He referred to 2121 where there are bike lanes in both directions and traffic flows just as well or better than before. Bike lanes provide a place for bicycles but also provide 5 feet between the sidewalk and the traffic, making it more comfortable for pedestrians and not punishing vehicles. Councilmember Mesaros reinforced the concern with pedestrian safety on Hwy 99, acknowledging the shortage of funds. He supported developing a long-term plan to solve the problem incrementally but sooner rather than later, recognizing that the passage of I-976 may mean later. Developing a plan shows citizens that the City recognizes the issue and has a proposed solution. Mr. Williams commented it was not just I- 976, the impacts of the passage of I-976 are unknown but there will be less money to compete for. The issue is also at the federal level, the way federal funds are distributed and the priorities have changed dramatically in the last three years and grants for the types of projects the City does are less available and much harder to get. He summarized less state and federal money makes it more difficult, but not impossible. The City has $9M available after funding the interim project and staff believes 234t' would be the right project. Councilmember Mesaros agreed 234t' was a great place to start but a plan for future improvements needs to developed. Mayor Earling opened the public participation portion of the public hearing. Joe Scordino, Edmonds, commented having pieces of projects in both the CIP/CFP is very confusing. He recommended the Council consider merging the two documents so all the projects and costs are in one place. He found discrepancies between the documents and missing numbers, specifically in the Edmonds Marsh restoration. For example, the narrative is wrong in the CIP and the CFP, stating the daylighting is through Edmonds Marsh; Edmonds Marsh is already daylighted, the channel is being daylighted through the Unocal property. The CFP states there are three components to the overall marsh restoration, one of which is redevelopment of Marina Beach Park, but Marina Beach Park is in the CIP so it is unclear whether the $16M in the CFP includes Marina Beach Park. He suggested either the two documents needed significant scrubbing so the numbers matched or a simpler solution would be to combine them. He also could not discern whether there was any plan for using the $1.3M marsh restoration fund that the Council set aside. Costs also need to be anticipated; although the property transfer to WSDOT has been delayed, he felt the problem with WSDOT agreeing to allowing the channel across their property was compensation. The City should consider what it will cost to acquire or get an easement for that portion of land and include that in the CIP/CFP so there is a realistic cost estimate for the Edmonds Marsh restoration. The CFP shows the Edmonds Marsh restoration as a stormwater project which he said needs to be changed. Nora Carlson, Edmonds, recalled she had applied for funding under the traffic calming program and was told very few residents had submitted requests. She questioned how many projects had been submitted and how many were funded in 2019. She recommended the intersection of 96t' & 224t' be seriously considered for a 4-way stop or some way to slow traffic and prevent drivers from speeding through the area particularly when there are crossing guards at the intersection. Hearing no further comment, Mayor Earling closed the public participation portion of the hearing. He relayed staff s recommendation to schedule approval of the 2020-2025 CFP/CIP on next week's agenda. Councilmember Buckshnis commented the amount budgeted for stormwater and for parks for the Edmonds Marsh had changed drastically between the previous two years and this year; stormwater was initially $5- 1 OM and was now $16.6M. If the marsh restoration is a utility project, she asked if the cost would be passed on to utility ratepayers. Mr. Williams answered the Edmonds Marsh is an important asset for the stormwater system which allows that fund to help fund the overall restoration of the marsh. There will need to be matching funds, likely more than the $1.3M that is currently set aside. There are a lot of funds programmed Edmonds City Council Draft Minutes November 12, 2019 Page 9 Packet Pg. 12 6.1.a in 2022 to provide the City's portion of that project. Staff is pursuing all the grants they can find; however, that effort has been held up due to the ownership issue. When the project was initially added to the CIP, it was assumed 75% grant funding would be obtained; the other 25%, approximately $4M+, will come from City funds. Councilmember Buckshnis said she did not know if utility ratepayers would think it was advantageous to have their utility rates pay for a capital project. In the 2017 and 2018 CIP, there was $6M from parks capital and the difference was from stormwater. She suggested a better balance between stormwater and parks. Mr. Williams said the grant funds can be put in any fund, the source of the matching funds to acquire the grants is more important. When the project gets to design and build, it will likely be done by Engineering and Public Works. The funds have been allocated from stormwater which does not mean that is how it would be executed or what the project will ultimately look like. It is thought to be a $16.65M project, an amount that has increased over the years. Councilmember Buckshnis said in WRIA 8 grant funding, stormwater is a huge part but they generally see a better balance of funds in parks capital. She expressed concern the utility funds have $16.5M for the project. Mr. Williams answered the intent is to provide the least amount of local dollars to accomplish the project and staff will seek as many grants as possible. The local funds will need to come from somewhere; right now it is assumed a large share, above and beyond the $1.3M, will come from the stormwater fund. Councilmember Buckshnis suggested taking a comprehensive look at the entire project including perhaps purchasing some of the property. Mr. Williams said the goal is to get the property for free; if it is surplused to the state and its highest and best use is "developed as a natural resource area," it will not have much value to WSDOT. If there is a price to pay, he was hopeful it would be in -kind and the actual cash would be minimal or nothing. If that is not possible, he recommended paying as little for the property as possible although he was uncertain that owning the property was quite the right decision to make yet. Although the property was cleaned up and a cap placed on it, that does not mean no contamination remains and whoever owns the property is responsible. If the City was allowed to daylight Willow Creek through the property without buying it, that would be ideal. Councilmember Buckshnis recalled Windward suggested talking to the WSDOT mitigation division. Like Mr. Scordino, she found the different numbers in the CIP and CFP confusing. Mr. Williams said the reason the CIP and CFP are separated is the CFP is required by the state for a particular purpose and only the projects that qualify are supposed to be included. Ms. Burley agreed the CIP and CFP were confusing. She has learned throughout the process that there are many ways to put the puzzle together and the constant is that it changes. She was not surprised that it looked different in previous years, and said it will likely look different next year. As the City starts to apply for grants, the project will swing back toward parks because several of the grants the City plans to apply for will be parks related and matching funds will be stormwater. The current exercise is fund balance and where potential grants and grant opportunities are positioned. Councilmember Mesaros asked for an opportunity to talk offline with Mr. English and/or Mr. Williams regarding how to incorporate crossings on Hwy 99 into the CIP/CFP documents. Council President Fraley- Monillas asked to join that conversation. Council President Fraley-Monillas suggested staff speak with Ms. Carlson about the intersection she referenced. Mr. Williams said if she applied, the project was screened which can be reviewed with the her. It was the consensus of the Council to schedule approval of the 2020-2025 CFP/CIP at the November 19t' meeting. Edmonds City Council Draft Minutes November 12, 2019 Page 10 Packet Pg. 13 6.1.a 8. ACTION ITEMS 1. ORDINANCE AMENDING THE INTERLOCAL AGREEMENT WITH THE PUBLIC FACILITIES DISTRICT Finance Director Scott James explained this ordinance will add a second addendum to the Interlocal Agreement between Snohomish County, Snohomish County PFD, the City and Edmonds PFD. The addendum will incorporate changes that the state legislature made to RCW 82.14.390 that add provisions that allow the county PFDs to extend the sales and use tax fee, which is paid directly from the state's General Fund, from 2026 to 2041. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE ORDINANCE NO. _, AUTHORIZING THE EXECUTION AD DELIVERY OF ADDENDUM NO. 2 TO INTERLOCAL AGREEMENT FOR DEVELOPMENT OF THE EDMONDS CENTER FOR THE ARTS. Council President Fraley-Monillas referred to paragraph 4 in the Agreement Section, "The Agreement shall continue in full force and effect until such time as all bonds, short-term notes and other obligations issued by the City PFD for the financing or refinancing construction of the Edmonds Centre for the Arts are fully paid and redeemed or until December 31, 2041, whichever comes first." and asked if there was a schedule. Mr. James answered the PFD currently does not have outstanding debt that extends to 2041. This will provide the Edmonds PFD the ability to issue debt that will extend to 2041. The PFD cannot not do that without approval of the ILA. Council President Fraley-Monillas inquired about the PFD's current debt. Mr. James answered last year the City refinanced a bond for the PFD via bank loan through First Northwest Bank and the City put up $2.8M. The PFD's original bond issue was $7M which has approximately $2.96M remaining. Council President Fraley-Monillas asked when that would be paid off. Mr. James answered 2026. If the PFD chose to issue additional debt through 2041, Councilmember Johnson asked whether the City of Edmonds would be the guarantor of that debt like it has been in the past. Mr. James answered City Council approval is required for the Edmonds PFD to issue debt and there is no requirement for the City to guarantee any new debt that was issued. The PFD has been working on a strategic plan to prevent the need to ask the City for additional funds. Councilmember Johnson clarified before the PFD could issue any additional debt, they would need to ask the City Council's permission. Mr. James answered yes. Councilmember Mesaros said in meeting with the PFD Board, they are not contemplating any more debt, but want to pay off their debt. This new agreement puts them in a better position. Paying off the debt by 2026 will put them in a superior position. The PFD plans to make a payment to the City by the end of the year. Considering the PFD launched the ECA at the start of the recession, they have recovered nicely and the City provided help when needed and they are now flourishing. Mr. James clarified there the PFD has three loans: 1. Payable to First Northwest Bank for $2.5M 2. Contractual obligation to the City from the first $7M bond issue is $2.96M 3. Contingent loan the City issued has a balance of $1.176. MOTION CARRIED UNANIMOUSLY. 2. APPEAL OF COURT ORDER RELATED TO FIREARM SAFE STORAGE ORDINANCE Edmonds City Council Draft Minutes November 12, 2019 Page 11 Packet Pg. 14 6.1.a City Attorney Jeff Taraday explained the City Council adopted Ordinance Nos. 4120 and 4131 in 2018 which are now codified in ECC Chapter 5.26. A lawsuit was brought against the City asserting that the safe storage and unauthorized access provisions of these ordinances are preempted by the provisions of state law, specifically RCW 9.41.290. On October 18, 2019, a Snohomish County Superior Court Judge ruled that Section 020, the safe storage provision, violates the preemption provision of state law and that the plaintiffs did not have standing to challenge Section 030, the unauthorized access provision. A copy of the court's order is included in the packet. The City has 30 days from October 18, 2019 to file an appeal. He said he would not get into the merits of the matter as those have been discussed confidentially. The decision for the Council is whether to appeal or not. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO ADOPT ORDINANCE NO.4162, TO APPEAL THE RULING. Councilmember Mesaros referred to the statistics provided by Laura Councilmember Johnson, agreeing this is not about gun rights, it is about public safety. He would regret reading something in the news about a child in Edmonds that lost their life due to the careless storage of a firearm. The Council has limited authority but he believed this was well within the Council's authority and should be pursued for the safety of the City. Councilmember Johnson disagreed with Councilmember Mesaros. She believed Snohomish County Superior Court was correct when they said the state preempts the City in this regard. The City is a creature of the state and only gets the rights and authorities granted to it by the state. It is a public safety issue which is the role of the state legislature. She did not support appealing the court's ruling. She was 100% in favor of safe storage of guns but did not think this was the best way to go about it. Councilmember Teitzel recalled when the City Council considered the ordinance, there was a petition drive for a ballot measure, I-1639. At the time the Council considered the ordinance, it was not clear whether I- 1639 would make it to the ballot; it did and was passed over by 60%, indicating the voters of Washington State want safe storage, restrictions on assault rifles, etc. He was concerned that the Council took action before knowing what would happen with I-1639; I-1639 is now in effect as well as the ordinance. He agreed with Councilmember Johnson that the state has authority over this issue now that 1-1639 is law. The assault rifle restrictions took effect on January 1, 2019 and all other provisions of I-1639 took effect July 1, 2019. I-1639 has provisions for safe gun storage and for enhanced background checks and restrictions on assault rifle, measures he wholeheartedly supported. Common sense guns laws are needed in the state and I-1639 does that. Now that I-1639 is in effect, it obviates in a large part the need for a separate Edmonds ordinance; therefore, he did not support the appeal. Council President Fraley-Monillas commented it is ironic every time there is a shooting, preaching occurs from the dais about the need to do something or Councilmembers feeling bad. She agreed with Councilmember Mesaros, there's very little the City Council can do but this is something the Council can do to keep children in Edmonds safe. It doesn't cost the City anything as Everytown is paying for the attorneys. It is a travesty for people to say they want to do something and then not support efforts to do something. She assured she did not want to take people's firearms away, she just wanted them locked away from children. Councilmember Tibbott agreed with Councilmembers Johnson and Teitzel regarding the authority that rests with the state. With regard to safe gun storage, he pointed out the importance of voluntary storage by responsible gun owners. The reality is even with a trigger lock on a gun, it can be removed by a criminal after they are stolen. A friend told him it took him 12 minutes to lock up his gun and 2 minutes to unlock it using a bolt cutter. He was unsure what was envisioned would be as effective as what is being portrayed. He would prefer to give the state law an opportunity to work, an opportunity for citizens to abide by the rules of that law. The City is being represented with pro bono legal services but he questioned how much it Edmonds City Council Draft Minutes November 12, 2019 Page 12 Packet Pg. 15 6.1.a was costing the City with legal presentation in court and being sidetracked from issues that are considerably more immediate now that the state gun law is effective. He did not support appealing the court ruling and would like to see the state law fully in effect and prove that it is doing its work. Councilmember Nelson expressed support for the appeal. He explained the purpose of this law was to prevent gun violence specific for children. Every day we wait, another child is shot and killed. I-1639 and the City's safe storage law are different; the City's law requires gun owners to safely secure their firearm when it is not in use to prevent a child from getting access and hurting and killing someone. The key word is prevent; I-1639 is different. It provides liability after somebody gets hurt or killed; it encourages someone to security their firearm but does not require it. Preventing gun violence is not someone else's responsibility; it is all our responsibility. I-1639 was the result of the loss of life and the failure of local, state and federal government to enact meaningful laws to prevent gun violence. The citizen initiative passed because legislators failed to do their jobs. Maybe some people can wait for children's safety; he could not. Councilmember Nelson shared a story from a grandmother who lost her grandson due to access to a gun. On October 14, 2017, my grandson Edgar was shot and killed by his close friend. Edgar was just 13 years old. The friend who shot him in the chest and face after he found a loaded shotgun in his grandfather's room at their home in Kelso was sentenced to five months in juvenile custody and charged with second degree manslaughter for this tragic accident. The boy's grandfather, the adult who irresponsibility left his gun loaded in the corner of his bedroom with the safety off and easily accessible to anyone, faced no charges at all. During the trail he testified that he told his grandchildren not to touch his gun. He took no further steps to keep them from accessing his gun. Before Edgar was killed, I did not realize gun owners could be so negligent about child safety. I wasn't aware that in Washington State almost nothing can be done to hold gun owners accountable for irresponsibly storing their firearms. I-1639 changed that. The Comprehensive Gun Violence Prevention law incentivizes people to securely store their firearms by holding irresponsible gun owners accountable if a child or legally prohibited person accesses their gun or causes someone harm. Councilmember Nelson pointed out the difference between I-1639 and the City's ordinance; under the initiative, the owner would be in jail. Under the City's law, the child would never have been able to access the gun in the first place because it would have been safely secured. He concluded we don't have to agree on safe storage legislation, but do not say it is someone else's responsibility to keep our children safe. We all have a role in preventing gun violence. Councilmember Mesaros referred to Councilmember Tibbott's comments about time/cost for the City and asked how much time Mr. Taraday was devoting to the matter. Mr. Taraday answered his role has been very small thus far. The City has been the beneficiary of some generous pro bono legal services provided by Everytown and the Summit Law Group. He has attended court hearings primarily so he will be able to answer general questions from the Council and others and to monitor the progress of the case and ensure the pro bono lawyers are doing a good job which he said they were. He has not been involved in the briefing or discovery. He will occasionally participate in strategic type conversations with the pro bond counsel but it is not a significant burden on his time. Councilmember Mesaros asked if anyone else from the City participated in those discussions. Mr. Taraday answered no one else from Lighthouse Law Group and no other City staff to his knowledge. Councilmember Buckshnis expressed support for an appeal. The City was a leader when the ordinance was passed and she recalled being stunned by statistics which are more up-to-date now. She supported the City continuing to be a leader by appealing the ruling. With regard to the pro bono work the City is receiving, Councilmember Tibbott asked whether that was funded through Everytown. Mr. Taraday explained Everytown is a nonprofit organization that is essentially the anti-NRA. Councilmember Tibbott asked where Everytown is located. Mr. Taraday said their offices Edmonds City Council Draft Minutes November 12, 2019 Page 13 Packet Pg. 16 6.1.a are in New York City. Councilmember Tibbott summarized the City is receiving funds from New York City to move this through the appellate court. Mr. Taraday assumed Everytown got their money from donations as well as Jessica Goldman at Summit Law group who has been donating her time. Councilmember Tibbott commented there are no strings attached to the pro bono work the City receives. Mr. Taraday answered there are not. Councilmember Teitzel recalled Councilmember Nelson said for penalties to apply to a gun owner for violating a provision of I-1639, the gun had to be used to injure or kill someone. That is incorrect; secure gun storage Section 5b addresses that specifically, it states if the gun is simply accessed by a prohibited person and is carried or exhibited in a way that causes concern, then the provisions apply which could include a felony to the gun owner. Councilmember Teitzel said he wholeheartedly supports common sense gun laws. As legislator, it was important to base his position on facts and data. The question from a factual perspective is are our citizens safer under the provisions of I-1639 versus the ordinance Edmonds passed in 2018; he believed citizens were as safe under the provisions of I-1639. UPON ROLL CALL, MOTION CARRIED (4-3), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS NELSON, BUCKSHNIS, AND MESAROS VOTING YES; COUNCILMEMBER JOHNSON, TEITZEL AND TIBBOTT VOTING NO. Mayor Earling declared a brief recess. 9. STUDY ITEMS 1. REVENUE SOURCES AND FUND BALANCE Finance Director Scott James referenced the Budget in Brief. He reviewed: • Context o The economic prospect for Edmonds will continue to be strong, barring some major incident 0 2020 revenues see only 0.81% growth over 2019 o Increasing property values o The Puget Sound economy continues to be one of the healthiest in the country o Home values continue to increase and housing sales remain healthy • Record Economic Expansion o Economy is in 126t' month of continued economic growth o Surpasses the past 120 month recovery record that ended in 2001 (Source: NBER) • Unemployment rate holds steady o Graph of unemployment rates October 2010-Ocotober 2019 for Edmonds, Washington and United States • Revenue Trend analysis (all funds) • Expenditure Comparison (all funds) o Increase due to carryforward projects from 2019 to 2020 • Revenue Trend Analysis (General Fund) • Changes in Property Values 2011-2019 • Ten Year Assessed Property Value change before adding new construction 2011 -7.5% 2012 -10.0% 2013 -4.5% 2014 10.3% Edmonds City Council Draft Minutes November 12, 2019 Page 14 Packet Pg. 17 6.1.a 2015 11.0% 2016 8.6% 2017 11.4% 2018 11.5% 2019 12.6% 2020* 1 6.9% *County Assessor Estimat3e Assessed Property Values & Regular Property Tax from New Construction Sales Tax Overview 2011-2019 2011 $4,690,244 2012 $5,007,511 2013 $5,429,060 2014 $5,976,940 2015 $6,811,908 2016 $7,007,914 2017 $7,409,525 2018 $8,548,782 2019 $8,500,000 2020 1 $8,450,000 o Change in Sales Tax Revenue by source ■ Chart of October 2018 compared to October 2017 ■ Chart of October 2019 compared to October 2018 o Sales Tax Overview trend line ■ 2 Year Look at Construction Trade Sales Tax Category with Trend Line - Highest point November 2018 - $196,786 - Lowest point April 2019 - $95,929 Housing Unit Permits Issued 2010 - 10/31/19 Year Single Family Duplex Multi -Family Total Units 2010 18 0 21 39 2011 15 0 89 104 2012 27 0 0 27 2013 36 0 0 36 2014 46 14 43 103 2015 53 0 4 57 2016 41 0 97 138 2017 60 4 120 184 2018 57 4 1 62 1/l/19-10/31/19 1 20 1 2 26 48 • Strategic Outlook Total Revenues & Expenditures 2017-2024 Analysis • Strategic Outlook General Fund Fund Balance 2017-2024 Analysis • Real Estate Excise Tax Revenues 2010-2020 2010 $1,258,249 2011 $1,087,997 2012 $1,500,000 2013 $1,838,329 2014 $1,866,320 2015 $2,743,379 2016 $2,588,124 2017 $3,019,706 Edmonds City Council Draft Minutes November 12, 2019 Page 15 Packet Pg. 18 6.1.a 2018 $3,538,825 2019* $2,900,000 2020* $2,700,000 *Estimated Transportation Benefit District 2009-2020 2009 $168,498 2010 $589,545 2011 $639,180 2012 $640,944 2013 $652,837 2014 $623,111 2015 $687,421 2016 $701,024 2017 $698,283 2018 $706,276 2019 Est $697,000 2020 Est $697,000 o Passage of I-976 eliminates collection TBD funds Councilmember Johnson observed the Opioid Response budget has dropped from $250,000 in 2018 to $50,000 in subsequent years. She asked if that was a policy change the Council made. Mr. James answered there were a number of amendments brought to Council last year for consideration, including moving money to the Edmonds Marsh and ultimately setting aside $1.3M for the marsh, $17,000 for a lobbyist, and other changes that used funds from the Opioid Response Fund. Councilmember Johnson recalled the Council created the Homeless Response Fund and haven't spent anything but are carrying that amount forward, approximately $275,000 for the two response funds. Mr. James explained in 2018 a budget amendment was submitted to move $250,000 from the General Fund to the Homeless Response Fund. Since then a study was produced and presented to the Council that cost approximately $25,000. Council has not created an action plan to address the Homeless Response Fund. A new commission was formed to discuss homelessness and he expected an action plan would be prepared in the future to address how those funds would be used. 2. PARKING SURVEY RESULTS Mr. Williams parking study Survey Monkey, summarized results. He presented: • Background o Public Survey proposed to help provide scope and focus to proposed Parking Study o Survey was qualitative in nature and conducted to better understand the community experience around issues of parking and access before embarking on study o Online survey open from July 24 to August 12, 2019 o Publicized through downtown business organizations (DEMA and Edmonds Downtown Alliance); social, print, and online media; and the City website. o Total of 705 responses received • Key takeaway o Respondents were concerned about access and downtown character, not just parking • What we learned o Who took the survey? ■ Edmonds Residents (82%) ■ Downtown Residents (24%) ■ Regular visitor to Edmonds (60%) Edmonds City Council Draft Minutes November 12, 2019 Page 16 Packet Pg. 19 6.1.a ■ Employee of DT Business (11%) ■ Owner/manager of DT Business (7%) ■ Persons with Impaired Mobility (5%) o User group concerns ■ Edmonds residents (82%) - Rate parking conditions as AVERAGE - 70% willing to walk two+ blocks to reach destination ■ Downtown residents (24%) - Rate parking conditions as slightly FAIR to AVERAGE - Comfortable walking three or more blocks to destination - Least auto -dependent of user groups ■ Regular visitor to Edmonds (60%) - Rate parking conditions as slightly FAIR to AVERAGE - Comfortable walking two to three blocks to destination ■ Employee of downtown businesses (11%) - Rate parking conditions as AVERAGE to slightly DIFFICULT - Prefer to park within one to three blocks from work - User group least supportive of decreased time limits and increased enforcement ■ Owner/Manager of downtown business (7%) - Rate parking conditions as AVERAGE to slightly DIFFICULT - Prefers to park one to three blocks from work - User group most supportive of curb space management and sidewalk/streetscape improvements ■ Persons with Impaired Mobility (5%) - Rate parking conditions as AVERAGE to DIFFICULT - Prefers to park on same block as destination, but may walk up to two blocks - Most auto -dependent user group o On average the experience of parking is not seen as too difficult ■ 3.03 average rating Easy 71 (10.2%) Fair 148 (21.3%) Average 237 (34.1%) Difficult 167 (24%) Extremely difficult 73 (10.5%) Development Services Director Shane Hope reviewed: • What we learned: 0 68% of users are willing to walk two or more blocks to reach their destination; o However, some mobility -challenged individuals are most impacted by having to park over one block from destination o Poor sidewalk conditions in some areas make parking further away an even greater challenge for mobility -challenged individuals o Saturday Market and special events commonly cited as cause of parking issues o Some desire for additional ADA parking on Main St. o Lack of consensus whether parking is an issue 0 58% of respondents stated they would utilize alternative modes of transportation if it were more convenient. o Bus (29%) and bike (23%) were cited as the modes most available to respondents after walking (59%). ■ Unfamiliarity with the bus schedule, inconvenience of bus stop locations, and infrequency of service were cited as reasons for not taking the bus Edmonds City Council Draft Minutes November 12, 2019 Page 17 Packet Pg. 20 ■ Not owning a bike, distance traveled, and feeling unsafe on the roads were cited as reasons for not biking. o Electric bikes were cited as a way to address steep hills out of downtown o No surprise: Metered parking is not popular ■ 85% of respondents commenting on the subject were opposed to metered parking Economic Development/Community Services Director Patrick Doherty reviewed: • What we learned o Edmonds character is important. Walkability is a key characteristic of downtown. o Transportation should be looked at holistically o Support for structured parking was mixed... o Positives included increased capacity for future growth. o Negatives were cost, impacts to views, and additional induced traffic o Employees commented that they have to move their cars throughout the day. ■ (Note: employee parking permits allow employees to park for longer than three hours) o Further study of the employee permit system is needed to determine if the issue is lack of parking or non -participation in the program o Tick marks are very popular ■ Most motorists comply but some are still learning how to use them o New after-hours (shared parking) program is also very popular o Better management of existing parking (63%) and sidewalk/streetscape improvements (32%) were the transportation improvements respondents were most interested in o The scope of a future Parking Study needs careful consideration, given survey responses that parking is almost always available within reasonable distance. o Issue of employee and resident parking passes has been raised but currently City doesn't have good collective data & analysis on this Mr. Williams, Ms. Hope and Mr. Doherty reviewed what's next: • Tick marks have been added throughout downtown — up to 850 spaces • Use drone to collect data on utilization of existing parking (fall, winter, spring) • Publicize after-hours parking and City Hall parking • Sound Transit Parking and Access Improvements o Will present to City Council 12/3 what learned and plans regarding parking access improvements o Map of draft ideas — Sound Transit funds cannot be used for operational expenses o Fund provided via $40M split between Edmonds and Mukilteo • Considerations for potential study: o Issues raised during survey o Quantified analysis of on and off street parking utilization o Review of resident and employee parking systems o Parking structure pros, cons, costs, etc. o Sound Transit system access and parking improvements • Survey results are available on the City's website homepage www.edmondswa.gov Council President Fraley-Monillas said she did not hear a lot about parking enforcement other than mention in the surveys about too much or not enough enforcement. She asked if any hard data was available regarding parking enforcement. Mr. Williams answered the only thing the survey highlighted was employees of downtown businesses did not support increased enforcement although he assumed most people would not like more enforcement. Enforcement has been increased via funding the Council provided. Ms. Hope offered to provide the actual percentage of people who wanted more or less enforcement. Mr. Doherty explained this is a public opinion survey. In the survey responses, people did not Edmonds City Council Draft Minutes November 12, 2019 Page 18 Packet Pg. 21 complain or even comment about enforcement. The ones who indicated the importance of enforcement were the downtown business owners because enforcement ensures turnover. Council President Fraley-Monillas said there is one full time parking enforcement and two part time. She asked how many tickets are being issued and what they are being issued for. She suggested comparing that to prior years when there was only 0.5 FTE doing enforcement. She pointed out parking enforcement cost $100,000-110,000/year including benefits and she was curious if the City was getting bang for their buck with more parking enforcement. Mr. Williams recalled Chief Compaan compiled some data regarding increased parking enforcement. Ms. Hope reminded this was a public survey; other elements of a study such as enforcement have not yet been undertaken. Councilmember Tibbott found it curious that employees only want to walk 1-3 blocks but the business owners want enforcement. He questioned whether there was a difference between office businesses and retail businesses. Mr. Doherty said a lot of the answers were open ended where respondents provided comment. People who have parking passes are obviously daily parkers so possibly their patience with a daily 3-4 block walk in the dark and weather is less than the occasional shopper or restaurant patron walking 2-3 blocks in good weather when they decide to come to downtown. He summarized there was some self- selection related to how someone views their walk to/from parking. Councilmember Tibbott said he was curious about what was really needed. The survey revealed the people who regularly work downtown need reliable parking. Mr. Williams said the employee parking program as well as residential parking permit program and the impact they have on downtown parking needs to be considered in a study. Councilmember Tibbott identified three areas of focus, 1) disability parking as well as a pull-out for loading/unloading, 2) sidewalk improvements, and 3) how many special event days impact parking and whether there was opportunity for alternative parking on those days. Councilmember Buckshnis agreed there needed to be further study of the permit parking. She recalled someone suggesting the ECA parking lot could be used when the facility was not busy, noting it was difficult to determine which days they were busy. She suggested negotiating the use of lots downtown during the day for permit parking. She felt bad for downtown employees, noting not all employees have permits which requires walking a considerable distance. She referred to comments about lowering the parking limit from three hours to two hours, noting there was a mixed response to that option. She suggested a pilot project and changing it back if there were complaints. If the City purchased a trolley, she suggested consideration be given to how the trolley could assist with parking. She summarized the City needed to consider these issues before hiring a consultant to do study. Councilmember Teitzel recognized staff for their work. He appreciated staff s response to suggestions from the open house and the survey about managing existing parking inventory better like the tick marks and after-hours parking. He relayed an expectation to get better data before proceeding with a parking study such as doing the drone flyovers. Mr. Williams said drone flyovers were done in mid -September and early October and he anticipated doing it twice in the winter and again in the spring to produce data for a study. There is some utility to having early/late fall data, holiday data and early spring data. Councilmember Teitzel referred to Sound Transit parking at the waterfront and asked if there was potential to use the Sounder parking lot on days the Sounder does not run, especially weekends. Mr. Williams said the drone flight in September and October when the weather was fantastic showed an amazing amount of available parking in the waterfront area on Friday and Saturday. Ms. Hope commented consideration would need to be given to whether that location meets the desire to park 2-3 blocks away. 3. 2020 BUDGET REVIEW Edmonds City Council Draft Minutes November 12, 2019 Page 19 Packet Pg. 22 COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO EXTEND THE MEETING TO 10:30 P.M. MOTION CARRIED (6-1) COUNCILMEMBER JOHNSON VOTING NO. Mayor Earling relayed he and Council President Fraley-Monillas discussed the Council having Q&A tonight but heard there may be interest in offering amendments tonight. He was concerned if Council began offering amendments tonight not knowing what other amendment will be made, they may change their mind based on future amendments. Staff is present tonight to answer questions. Council President Fraley-Monillas commented she has seen some budget amendments and assumed the Council would present budget amendments tonight. After discussing it with Mayor Earling, she agreed it may be counterproductive to begin the amendment process tonight. Mayor Earling suggested setting a deadline for all amendments which would solve the issue of passing some amendments before other amendments are proposed. Councilmember Buckshnis said she submitted questions to staff and did not plan to propose any amendments until she received answers to her questions. She felt it was premature for Council to propose amendments until staff has provide answers to questions. Council President Fraley-Monillas suggested selecting a date for Council and staff to submit amendments. Mr. James suggested all amendments be provided between now and November 19'. Staff has received a number questions (Round 1) and plans to answer them via email to Councilmembers, post the Q&A to the website and include them in the Council packet. If Councilmembers want Q&A included in the Council packet, Round 2 questions need to be submitted by end of day Wednesday. Council President Fraley-Monillas suggested all Council and staff amendments be submitted and questions answered by November 26th. Councilmember Tibbott supported Q&A at the Council meeting as some questions produce more questions. He supported having all amendments submitted by November 26t1i but anticipated some discussion would need to occur at Council meetings. Mr. James said the directors are here tonight to begin answering Council questions. Council President Fraley-Monillas said she was trying diligently to avoid a City Council meeting on December 17t' but the budget discussion/approval of the budget could be extended to December 17t' if necessary as there is nothing else on the agenda. She hoped to have the final budget approved by December l Oth Councilmember Nelson referred to DP 24 related to rifle ballistic shields, observing there are 10 handgun shields and 10 patrol vehicles and the rifle -rated shields would be in 3 patrol vehicles plus the street crimes unit. Chief Compaan answered the decision package is for four rifle -rated shields to replace existing shields that are beyond their working life. Councilmember Nelson observed those are in supervisor vehicles. Chief Compaan answered they are in designated vehicle. Councilmember Nelson asked if Chief Compaan was interested in increasing the number of rifle -rated ballistic shields to have them in all ten patrol vehicles. Chief Compaan answered that probably was not necessary as they are heavier and more cumbersome. Councilmember Buckshnis preferred to wait and get answers to the questions she submitted last week. Council President Fraley-Monillas asked if November 26t' was reasonable to have amendments and questions submitted. That date was acceptable to Council. Edmonds City Council Draft Minutes November 12, 2019 Page 20 Packet Pg. 23 Mr. James said staff is here to answer questions or Councilmembers can forward questions to staff in advance of the meeting. Mayor Earling urged Councilmembers to submit questions no later than next week. 10. MAYOR'S COMMENTS Mayor Earling commented everyone was exhausted from watching the Seahawks and Sounders games, noting both games made for a fun weekend in the region. 11. COUNCIL COMMENTS Councilmember Teitzel reported yesterday's Veterans Day celebration was very well done and he applauded all the veterans that attended including several WWII veterans. He expressed his appreciation for the veterans' service. Council President Fraley-Monillas thank everyone who ran for office and said she was glad the elections were over. Councilmember Mesaros reported he also attended the Veterans Day event where several WWII veterans were honored. The years when there will be that opportunity are numbered. He was pleased to turn on KING 5 news after the Seahawks game and see Edmonds Veteran's Plaza featured including an interview with Buck Weaver, a 100 year old WWII veteran who is looking forward to the Mariners playing in the World Series. Councilmember Buckshnis thanked the veterans for their service. She did not watch the Seahawks game but heard on the plane that they had won. She watched the Sounder party, commented it was a great weekend to be a Washingtonian. Mayor Earling relayed South County Fire is in the process of hiring a new fire chief. As Edmonds contracts with South County Fire, he was invited and plans to participate in the selection process this Friday. He anticipated a wise choice would be made from the three finalists. 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 14. ADJOURN With no further business, the Council meeting was adjourned at 10:13 p.m. Edmonds City Council Draft Minutes November 12, 2019 Page 21 Packet Pg. 24 6.2 City Council Agenda Item Meeting Date: 11/19/2019 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #239396 through #239503 dated November 7, 2019 for $772,269.66 (re -issued check #239396 $100.00) and claim checks #239504 through #239599 dated November 14, 2019 for $687,743.37. Approval of payroll direct deposit and checks #63981 through #63986 for $587,473.16, benefit checks #63987 through #63991 and wire payments of $579,494.33 for the pay period October 16, 2019 through October 31, 2019. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 11-07-19 claims 11-14-19 FrequentlyUsedProjNumbers 11-14-19 payroll summary 11-05-19 payroll benefits 11-05-19 Packet Pg. 25 6.2.a vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239396 11 /5/2019 077238 MOORE, MARY-LEAH 239397 11/7/2019 076040 911 SUPPLY INC 239398 11/7/2019 070322 A&A LANGUAGE SERVICES INC Voucher List City of Edmonds Invoice PO # Description/Account WOTS CONTEST WOTS WRITING CONTEST AWARD WOTS WRITING CONTEST AWARD 117.100.64.573.20.41.00 Total 80766 INV 80766 - EDMONDS PD- A.SAUN ARMORSKIN S/S SHIRT 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Total 15-71274 INTERPRETER 9Z160299 INTERPRETER - mandarin- 001.000.23.512.50.41.01 15-71656 INTERPRETER - AMHARIC interpreter - amharic- 001.000.23.512.50.41.01 15-71921 INTERPRETER - KOREAN interpreter- korean- 001.000.23.523.30.41.01 15-72439 INTERPRETER - AMHARIC interpreter - amharic- 001.000.23.512.50.41.01 15-72521 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.512.50.41.01 15-72649 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.512.50.41.01 15-73002 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.512.50.41.01 15-73039 INTERPRETER - MONGOLIAN interpreter - mongolian- Page: 1 c .y Amoun 0 a m U m 100.0( 100.0( ui m U 44.9E m c 4.5( M' 49.4< -0 c �a 0 168.5E a E 188.2E U 4- 0 �a 168.5E p L a a Q 208.2E v rn ti 0 182.4E E 182.4E f° U Page: 1 Packet Pg. 26 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239398 11/7/2019 070322 A&A LANGUAGE SERVICES INC (Continued) 15-73089 239399 11/7/2019 077293 AMERICAN DIVERSITY 15-73491 15-73645 15-73880 15-73881 15-73928 15-73929 15-74611 15-74737 15-75063 PO # Description/Account 001.000.23.512.50.41.01 INTERPRETER - AMHARIC interpreter - amharic- 001.000.23.512.50.41.01 INTERPRETER - MONGOLIAN interpreter - mongolian- 001.000.23.512.50.41.01 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.512.50.41.01 INTERPRETER - MONGOLIAN interpreter - mongolian- 001.000.23.512.50.41.01 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.523.30.41.01 INTERPRETER - AMHARIC interpreter - amharic- 001.000.23.512.50.41.01 INTERPRETER - KOREAN interpreter - korean- 001.000.23.512.50.41.01 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.523.30.41.01 INTERPRETER - SPANISH interpreter - spanish- 001.000.23.512.50.41.01 INTERPRETER - MANDARIN interpreter - mandarin- 001.000.23.512.50.41.01 Total 00-724944 PED SAFETY PROGRAM - WEARAE Wearable Safety Light 6.2.a Page: 2 aD L 3 c �a Amoun N 0 a aD 200.1 E 'D U d 208.2E N m 179.5E U m c 188.2E M' c �a 172.3, p 0 �a a 182.4f U 45 165.Of 0 Ta 0 L 179.0( a Q rn 187.1 , ti 0 182.4f E 2 U 168.5E }; 3,310.1, y E t U �a Q Page: 2 Packet Pg. 27 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239399 11/7/2019 077293 AMERICAN DIVERSITY 239400 11/7/2019 073573 ANIXTER 239401 11/7/2019 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.67.518.21.49.00 Set Up Charge 001.000.67.518.21.49.00 Artwork 001.000.67.518.21.49.00 Freight 001.000.67.518.21.49.00 10.4% Sales Tax 001.000.67.518.21.49.00 Total 231<237889 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 1991471124 1991481004 Total ; FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 PUBLIC WORKS CIVIC LOBBY MATE PUBLIC WORKS CIVIC LOBBY MATE 001.000.65.518.20.41.00 PUBLIC WORKS CIVIC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS CIVIC LOBBY MATE 421.000.74.534.80.41.00 6.2.a Page: 3 a� L 3 c �a Amoun y 0 a aD 1,062.5( 'D r U d 50.0( 15.0( m t 30.21 u 120.4( c 1,278.1 i c �a 0 1,850.8E �a a 192.4E E 2,043.3i 0 Ta 29.1, p L a 3.0< Q rn 59.5E c 6.1E N E M 1.6" c a� 6.1' E t U 6.1' Q Page: 3 Packet Pg. 28 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239401 11/7/2019 069751 ARAMARK UNIFORM SERVICES 239402 11/7/2019 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 1991486569 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 Total: 111785 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2,444 422.000.72.531.90.49.00 UB Outsourcing area Printing 2,444 421.000.74.534.80.49.00 6.2.a Page: 4 aD L 3 c �a Amoun N 0 a m 6.1- u L_ 6.1- N 6.0E v m c 0.6z m c 0.6z f° 0 L 0.6z co a 0.6" E 0.6z ,- 0 7a 9.2� o a a 19.1( Q rn 0.91 ti 0 1.9E 164.71 2 U 157.21 (D E t 157.21 Q Page: 4 Packet Pg. 29 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239402 11/7/2019 070305 AUTOMATIC FUNDS TRANSFER 239403 11 /7/2019 064706 AW C Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UB Outsourcing area Printing 2,444 423.000.75.535.80.49.00 UB Outsourcing area Postage 2,444 421.000.74.534.80.42.00 UB Outsourcing area Postage 2,444 423.000.75.535.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 421.000.74.534.80.49.00 10.1 % Sales Tax 423.000.75.535.80.49.00 111810 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 1,740 422.000.72.531.90.49.00 10.1 % Sales Tax 423.000.75.535.80.49.00 UB Outsourcing area Printing 1,740 421.000.74.534.80.49.00 UB Outsourcing area Printing 1,740 423.000.75.535.80.49.00 UB Outsourcing area Postage # 421.000.74.534.80.42.00 UB Outsourcing area Postage # 423.000.75.535.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 421.000.74.534.80.49.00 Tota I : 78091 INV 78091 EDMONDS PD - ANDERE WAPELRA WINTER 2019 TRAINING 001.000.41.521.40.49.00 6.2.a Page: 5 aD L 3 c �a Amoun N 0 a m 162.0z u 468.5z N v 468.5z U 15.8� m c 15.8� m c 16.3E f° 0 L �a 111.91 a E 11.6E 111.9; 0 Ta 115.3E o a a 331.9� Q rn 331.9E ti 0 11.3" E 11.3- 'M 2,499.3' c a� E t 75.0( um Q Page: 5 Packet Pg. 30 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239403 11/7/2019 064706 064706 AWC (Continued) 239404 11/7/2019 061659 BAILEY'S TRADITIONAL TAEKWON 8090 TAEKWON-DO 239405 11/7/2019 073041 BECK & ASSOCIATES PLLC 2019-EDM-09/10 239406 11/7/2019 066673 BILLS BLUEPRINT INC 602520 239407 11/7/2019 074307 BLUE STAR GAS 1134477-IN 239408 11/7/2019 073760 BLUELINE GROUP LLC 17826 17827 239409 11/7/2019 077243 BPAS 1000755128 PO # Description/Account Total 8090 TAEKWON-DO INSTRUCTION 8090 TAEKWON-DO INSTRUCTION 001.000.64.571.27.41.00 Total PROF SVCS-STRUCTURAL PLAN R Structural Plan Review (various perm 001.000.62.524.20.41.00 Total E4FE.SPEC BOOK REPRODUCTIOP E4FE.Spec Book Reproduction (3 boi 422.000.72.594.31.65.41 10.4% Sales Tax 422.000.72.594.31.65.41 Total FLEET - AUTO PROPANE 603.2 GAL FLEET - AUTO PROPANE 603.2 GAL 511.000.77.548.68.34.12 Total E7JA.SERVICES THRU 10/26/19 E7JA.Services thru 10/26/19 421.000.74.594.34.65.41 ESJB.SERVICES THRU 10/26/19 ESJB.Services thru 10/26/19 421.000.74.594.34.65.41 ESJB.Services thru 10/26/19 423.000.75.594.35.65.41 ESJB.Services thru 10/26/19 422.000.72.594.31.65.41 Total PARTICIPANT FEE - OCTOBER 6.2.a Page: 6 W L 3 c �a Amoun N 0 75.0( 0 U d L_ 1,001.0( 1,001.0( m z 54,409.2( m 54,409.2( c �a 210.2 - o �a 21.8( a 232.0 , E U 4- 0 1,084.8( > 1,084.8( o a a Q rn 4,705.7E 0 1,137.91 1,137.91 1,137.9( W 8,119.6° E U co Q Page: 6 Packet Pg. 31 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds 6.2.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 239409 11/7/2019 077243 BPAS (Continued) 0 BPAS PARTICIPANT FEES 001.000.39.518.61.49.00 463.7< u BPAS PARTICIPANT FEES L 111.000.68.542.61.49.00 27.0( BPAS PARTICIPANT FEES 421.000.74.534.80.49.00 35.7E BPAS PARTICIPANT FEES v 422.000.72.531.90.49.00 31.7; BPAS PARTICIPANT FEES c 423.000.75.535.80.49.00 31.7< BPAS PARTICIPANT FEES c 423.000.76.535.80.49.00 72.2< f° BPAS PARTICIPANT FEES o 511.000.77.548.68.49.00 L 12.8( Total: 675.0( 239410 11/7/2019 072005 BROCKMANN, KERRY 8042 8045 YOGA 8042 8045 YOGA INSTRUCTION 8042 YOGA INSTRUCTION U 001.000.64.571.27.41.00 778.2E 0 8045 YOGA INSTRUCTION 001.000.64.571.27.41.00 449.3E o 8048 YOGA 8048 YOGA INSTRUCTION a a 8048 YOGA INSTRUCTION Q 001.000.64.571.27.41.00 594.0( Total: 1,821.6( 0 239411 11/7/2019 003001 BUILDERS SAND & GRAVEL 334316 PM: CRUSHED ROCK FOR 600 3RD PM: CRUSHED ROCK FOR 600 3RD N 001.000.64.576.80.31.00 581.0( E 10.4% Sales Tax R 001.000.64.576.80.31.00 U 60.4' }; Total: 641.4: a0i E 239412 11/7/2019 076240 CADMAN MATERIALS INC 5643042 ROADWAY - ASPHALT U ROADWAY - ASPHALT Q Page: 7 Packet Pg. 32 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 239412 11/7/2019 076240 CADMAN MATERIALS INC (Continued) 111.000.68.542.31.31.00 10.0% Sales Tax 111.000.68.542.31.31.00 5644761 ROADWAY - ASPHALT ROADWAY - ASPHALT 111.000.68.542.31.31.00 10.0% Sales Tax 111.000.68.542.31.31.00 Total : 239413 11/7/2019 077291 CARL & DEBORAH OLSON 3-31725 #19-317727 UTILITY REFUND #19-317727 Utility refund - received 411.000.233.000 Total 239414 11/7/2019 071816 CARLSON, JESSICA 7954 DRAWING 7954 ADVENTURES IN DRAWING IP 7954 ADVENTURES IN DRAWING IP 001.000.64.571.22.41.00 Total 239415 11/7/2019 065403 CHAPIN, FRANCES 11/5/2019 CLAIM FOR EXPENSES REIMBURSE TRAVEL EXPENSES R 001.000.64.571.22.43.00 Total 239416 11/7/2019 069457 CITY OF EDMONDS E7DC.COE E7DC.COE SIDEWALK EASEMENT E7DC.COE Sidewalk Easement 112.000.68.595.20.61.00 Total 239417 11/7/2019 063902 CITY OF EVERETT 119003698 INV 119003698 - EDMONDS PD 2019 SHARE OF TRAINING COST 001.000.41.521.40.49.00 119003713 WATER QUALITY LAB ANALYSIS WATER QUALITY LAB ANALYSIS 421.000.74.534.80.41.00 6.2.a Page: 8 aD L 3 c �a Amoun N 0 a m 440.2- 'D U m 44.0, N 493.2- U 49.3, 1,026.7E (D d c �a 207.0, o 207.0 , �a a E 132.0( 132.0( c Ta 0 a 330.2' 330Z Q rn ti 0 2,800.0( 2,800.0( E 2 U 2,382.3" (D E t U �a 1,765.8( Q Page: 8 Packet Pg. 33 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 239417 11/7/2019 063902 063902 CITY OF EVERETT (Continued) Total 239418 11/7/2019 073135 COGENT COMMUNICATIONS INC NOV-19 C/A CITYOFED00001 Nov-19 Fiber Optics Internet Connect 512.000.31.518.87.42.00 Total 239419 11/7/2019 070323 COMCAST BUSINESS 8498310301175175 CEMETERY INTERNET 820 15TH S� CEMETERY INTERNET 820 15TH Sl 130.000.64.536.20.42.00 8498310301175191 MEADOWDALE PRESCHOOL INTEF MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 Total 239420 11/7/2019 065683 CORRY'S FINE DRY CLEANING OCT 2019 OCT 2019 DRY CLEANING- EDMON OCT 2019 DRY CLEANING CHARGE 001.000.41.521.22.24.00 Tota I : 239421 11/7/2019 075967 CRONIN, TERESASUAREZ 45237 INTERPRETER 10-17-19 interpreter- 001.000.23.512.50.41.01 Total 239422 11/7/2019 072786 CTS LANGUAGE LINK 150014 TELEPHONIC INTERPRETER 9Z067 telephonic interpreter- 001.000.23.512.50.41.01 Total 239423 11/7/2019 074444 DATAQUEST LLC 10403 BACKGROUND CHECKS - OCTOBE OCTOBER BACKGROUND CHECKS 001.000.22.518.10.41.00 Total 239424 11/7/2019 070244 DUANE HARTMAN & ASSOCIATES INC 19-2952.1 E9MA.TO 19-03.SERVICES THRU 1( E9MA.TO 19-03.Services thru 10/6/1 � 6.2.a Page: 9 W L 3 c �a Amoun y 0 4,148.11 m U d L_ 2,221.1E T3 2,221.1E m z 138.6" m c d 138.6- 277.2: — 0 L �a a 698.7E E 698.7E fd U 4- 0 7a 106.8E o 106.8E a Q rn 3.9� o 3.95 E 50.0( 50.0( E t U �a Q Page: 9 Packet Pg. 34 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239424 11/7/2019 070244 DUANE HARTMAN & ASSOCIATES INC (Continued) 19-2952.2 19-2959.1 239425 11/7/2019 007253 DUNN LUMBER 6755487 239426 11/7/2019 076610 EDMONDS HERO HARDWARE 1487 1490 1493 239427 11/7/2019 008705 EDMONDS WATER DIVISION 7-05276 PO # Description/Account 001.000.66.518.30.41.00 E9MA.TO 19-03.SERVICES THRU 1( E9MA.TO 19-03.Services thru 10/13/" 001.000.66.518.30.41.00 E8FC.TO19-04.SERVICESTHRU 1C EBFC.TO 19-04.Services thru 10/27/1 422.000.72.594.31.65.41 Total PM: SUPPLIES ACCT E000027 PM: SUPPLIES: SCREWS, MASONF 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 Total PM SUPPLIES: LIQUID NAILS PM SUPPLIES: LIQUID NAILS 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: CONCRETE MIX PM SUPPLIES: CONCRETE MIX 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: FOAM ROLLER, PAII PM SUPPLIES: FOAM ROLLER, PAII 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total CEMETERY SEWER & STORM 820 CEMETERY SEWER & STORM 820 6.2.a Page: 10 a� L 3 c �a Amoun y 0 a m 4,738.3, 'D v m L 3,152.6E 13 N m 1,136.8, U 9,027.8: 4 m c 67.6E 0 6.9( 74.5F a E U 11.1E o Ta 1.1( o L a a Q 6.9Z rn 0.7' c 45.9 m, E 2 4.7E U 70.81 c d E s Q Page: 10 Packet Pg. 35 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 239427 11/7/2019 008705 EDMONDS WATER DIVISION (Continued) 130.000.64.536.50.47.00 Tota I : 239428 11/7/2019 031060 ELECSYS INTERNATIONAL CORP SIP-E106849 RADIX MONTHLY MAINTAGREEME Radix Monthly Maint Agreement - 421.000.74.534.80.48.00 Total 239429 11/7/2019 047407 EMPLOYMENT SECURITY DEPT 312000093 ES REF # 94513310 7 03-19 Unemployment Claims 001.000.39.517.78.23.00 Tota I : 239430 11/7/2019 009350 EVERETT DAILY HERALD EDH878656 LEGAL NOTICE PLN20190052 Legal notice (PLN20190052 Adamant 001.000.62.558.60.41.40 Tota I : 239431 11/7/2019 065958 EZ-LINER 066357 E155SO - NEW STRIPING TRUCK 2 E155SO - NEW STRIPING TRUCK 2 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 Tota I : 239432 11/7/2019 066378 FASTENAL COMPANY WAMOU55152 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.4% Sales Tax 111.000.68.542.64.31.00 WAMOU55933 WATER & SEWER - PARTS WATER & SEWER - PARTS 421.000.74.534.80.31.00 WATER & SEWER - PARTS 423.000.75.535.80.31.00 6.2.a Page: 11 aD L 3 c �a Amoun y 0 a aD 194.1z -0 194.11 u L_ N 152.0( 152.0( m c d 2,953.4' -a 2,953.41 0 L �a 120.4( a 120.4( E U 4- 0 208,532.0( > 0 6,084.0( a 214,616.0( Q rn ti 0 17.5( 1.8, .E �a U 473.& (D E t 473.8, u Q Page: 11 Packet Pg. 36 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239432 11/7/2019 066378 FASTENAL COMPANY 239433 11/7/2019 067042 FINALTOUCH FINISHING 239434 11/7/2019 077292 FOSTER GARVEY PC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 WAMOU55934 WATER & SEWER PARTS WATER & SEWER PARTS 421.000.74.534.80.31.00 WATER & SEWER PARTS 423.000.75.535.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 WAMOU55955 WATER & SEWER - PARTS WATER & SEWER - PARTS 421.000.74.534.80.31.00 WATER & SEWER - PARTS 423.000.75.535.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 WAMOU56314 FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 Total : 8003 ETIQUETTE 8003 ETIQUETTE CLASS INSTRUC- 8003 ETIQUETTE CLASS INSTRUC- 001.000.64.571.22.41.00 Total 40232-51 CIVIC BOND COUNSEL FEE & STAT 6.2.a Page: 12 a� L 3 c �a Amoun N 0 a m 49.2E u L 49.2E N m z 18.3E u 18.3E c a� 1.9- �a 1.9- o L �a a 34.6, 34.6, u 0 3.6( > 0 L 3.6( a Q rn 16.1( ti 0 1.6; 1,200.2E 2 U 200.0( (D 200.0( E U �a Q Page: 12 Packet Pg. 37 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds 6.2.a Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 239434 11/7/2019 077292 FOSTER GARVEY PC (Continued) 0 Official Statement Preparation Fee fo 332.000.64.592.76.84.00 7,500.0( u Bond Counsel Fee for 2019 LTGO Bo 332.000.64.592.76.84.00 14,700.0( Total: 22,200.0( m 239435 11/7/2019 011900 FRONTIER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCI v LIFT STATION #6 VG SPECIAL ACC[ 423.000.75.535.80.42.00 42.1.' 253-012-9189 WWTP: 10/25-11/24/19 AUTO DIALE 0/25-11/24/19 AUTO DIALER - 1 VC 423.000.76.535.80.42.00 41.5E 425-771-5553 WWTP: 10/25-11/24/19 AUTO DIALE 10/25-11/24/19 AUTO DIALER - 1 o 423.000.76.535.80.42.00 128.4, a 425-776-6829 CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 140.7 U Total: 352.91, o 239436 11/7/2019 071467 GATEWAY PET MEMORIAL WA70014-1-0024 WA70014-1-0024-ACCTWA70014-E[ Ta > 0 DISPOSAL OF 7 ANIMAL REMAINS a 001.000.41.521.70.41.00 90.1E Q WA70014-1-0026 WA70014-1-0026 - ACCT WA70014-E DISPOSAL OF 7 ANIMAL REMAINS r' 001.000.41.521.70.41.00 90.1E c Total : 180.3 9 239437 11/7/2019 073821 GEODESIGN INC 1910-026 E9CA.SERVICES THRU 10/26/19 N E E9CA.Services thru 10/26/19 112.000.68.542.61.41.00 247.0( E9CA.Services thru 10/26/19 126.000.68.542.30.41.00 222.9( E E9CA.Services thru 10/26/19 125.000.68.542.30.41.00 U 199.4E Q Page: 13 Packet Pg. 38 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239437 11/7/2019 073821 073821 GEODESIGN INC (Continued) 239438 11/7/2019 068617 GLEISNER, BARBARA 8070 TAI CHI 8076 8068 TAI CHI 8078 8072 TAI CHI 8080 8074 TAI CHI 239439 11/7/2019 012199 GRAINGER 9325342146 9327109998 239440 11/7/2019 074722 GUARDIAN SECURITY SYSTEMS 962868 PO # Description/Account Total 8070 TAI CHI INSTRUCTION 8070 TAI CHI INSTRUCTION 001.000.64.571.27.41.00 8076 8068 MOVING FOR BETTER B 8076 MOVING FOR BETTER BALAN 001.000.64.571.27.41.00 8068 TAI CHI CLASS INSTRUCTION 001.000.64.571.27.41.00 8078 8072 QIGONG/TAI CHI INSTRI 8078 QIGONG CLASS INSTRUCT10 001.000.64.571.27.41.00 8072 TAI CHI CLASS INSTRUCTION 001.000.64.571.27.41.00 8080 8074 QIGONG & TAI CHI INSTI 8080 QIGONG CLASS I INSTRUCTI( 001.000.64.571.27.41.00 8074 TAI CHI CLASS INSTRUCTION 001.000.64.571.27.41.00 Total STORM - SUPPLIES DRAIN GAURD STORM - SUPPLIES DRAIN GAURD 422.000.72.531.10.31.00 10.4% Sales Tax 422.000.72.531.10.31.00 PM SUPPLIES: SCREW EXTRACTO PM SUPPLIES: SCREW EXTRACTO 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total OLD PW - SECURITY OLD PW - SECURITY 6.2.a Page: 14 a� L 3 c �a Amoun y 0 669.31 0 U d L_ 343.61 N m 539.6( 682.2E c d M 222.0( 0 148.0( �a a 333.0( 210.6( o 2,479.1, 0 a a Q 576.4E " rn 59.9E c 92.1 E E 2 9.5E U 738.1 S aD E t U �a Q Page: 14 Packet Pg. 39 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds 6.2.a Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239440 11/7/2019 074722 GUARDIAN SECURITY SYSTEMS (Continued) 001.000.66.518.30.48.00 55.0( 001.000.66.518.30.48.00 5.7; Total: 60.7: 239441 11/7/2019 012900 HARRIS FORD INC 191503 UNIT 537 - PART UNIT 537 - PART 511.000.77.548.68.31.10 69.8E 10.5% Sales Tax 511.000.77.548.68.31.10 7.3z 191699 UNIT 49 PART UNIT 49 PART 511.000.77.548.68.31.10 4.6< 10.5% Sales Tax 511.000.77.548.68.31.10 0.4� CM190326 FLEET - PARTS RETURNED FLEET - PARTS RETURNED 511.000.77.548.68.31.10 -37.5( 10.5% Sales Tax 511.000.77.548.68.31.10 -3.9z Tota I : 40.8f 239442 11/7/2019 076294 HARRIS ISUZU 190508 UNIT 10 - PARTS UNIT 10 - PARTS 511.000.77.548.68.31.10 146.6z 10.5% Sales Tax 511.000.77.548.68.31.10 15.4( 191414 UNIT 10 - PARTS UNIT 10 - PARTS 511.000.77.548.68.31.10 146.6z 10.4% Sales Tax 511.000.77.548.68.31.10 15.2E CM190508 FLEET CREDIT FOR INVOICE 1905( FLEET CREDIT FOR INVOICE 1905( 511.000.77.548.68.31.10 -146.6z Page: 15 Packet Pg. 40 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 239442 11/7/2019 076294 HARRIS ISUZU (Continued) 10.5% Sales Tax 511.000.77.548.68.31.10 Tota I : 239443 11/7/2019 010900 HD FOWLER CO INC 15286900 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 15296801 WATER - INVENTORY & PARTS WATER - INVENTORY PARTS 0435, 421.000.74.534.80.34.20 WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.31.00 15318049 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 15318052 WATER - PARTS PLASTIC LID MARI WATER - PARTS PLASTIC LID MARI 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total 239444 11/7/2019 067862 HOME DEPOT CREDIT SERVICES 6070365 WWTP: WASHERS WASHERS - picked up at Shoreline s 423.000.76.535.80.31.00 10.2% Sales Tax 423.000.76.535.80.31.00 6.2.a Page: 16 Page: 16 Packet Pg. 41 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 239444 11/7/2019 067862 067862 HOME DEPOT CREDIT SERVICES (Continued) 239445 11/7/2019 075119 HOPE, SHANE SHope Oct2019 239446 239447 239448 11/7/2019 073548 INDOFF INCORPORATED 3294992 3300066 3303477 3304047 3305137 3306906 11/7/2019 065947 INTL SOCIETY OF ARBORICULTURE ISA RENEWAL DILL 11/7/2019 072627 INTRADO LIFE & SAFETY INC 7011128 Description/Account Total SHOPE MILEAGE REIMB Mileage reimb for month of Oct 2019 001.000.62.524.10.43.00 Total SIT ON STOOL TARIFF (KBLOOMFIE Tariff for Sit on Stool (KBloomfield) 001.000.62.524.20.35.00 SIT ON STOOL (KBLOOMFIELD) Sit on Stool (KBloomfield) 001.000.62.524.20.35.00 2020 STAFF CALENDARS 2020 Calendars for Dev Svcs staff 001.000.62.524.10.31.00 2020 STAFF CALENDARS 2020 calendars for staff 001.000.62.524.10.31.00 DEV SVCS COPY PAPER Dev Svcs copy paper (11x17) 001.000.62.524.10.31.00 P&R SUPPLIES: COPY PAPER P&R SUPPLIES: COPY PAPER 001.000.64.571.22.31.00 10.4% Sales Tax 001.000.64.571.22.31.00 Total ISA MEMBERSHIP RENEWAL DILL ISA MEMBERSHIP RENEWAL: DEBI 001.000.64.576.80.49.00 Total MONTHLY 911 DATABASE MAINT Monthly 911 database maint 6.2.a Page: 17 aD L 3 c �a Amoun N 0 2.1E 0 U m L_ 202.7, T3 202.7 � Y m v 21.2- D c d M 597.4E 0 451.5E ca a E 86.6E u 0 7a 238.9- c a a 81.9E Q rn 8.5' ti 1,486.1 o E M 215.0( 215.0( aD E t v �a Q Page: 17 Packet Pg. 42 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239448 11/7/2019 072627 INTRADO LIFE & SAFETY INC (Continued) 239449 11/7/2019 075356 JENNIFER ZIEGLER PUBLIC 052 239450 11/7/2019 017050 KWICK'N KLEEN CAR WASH 09242019-02 10162019-02 PO # Description/Account 512.000.31.518.88.48.00 Total : STATE LOBBYIST FOR OCTOBER 2 State lobbyist for October 2019 001.000.61.511.70.41.00 Total AUGUST 2019 CAR WASHES - UNII AUGUST 2019 CAR WASHES - UNII 511.000.77.548.68.48.00 SEPTEMBER 2019 CAR WASHES - SEPTEMBER 2019 CAR WASHES - 511.000.77.548.68.48.00 Total 239451 11/7/2019 077284 LANGFORD, MARK PLN20180064 BLDG REFUND Permit fee refund - application 001.000.257.620 Total 239452 11/7/2019 075769 MAILFINANCE INC N7990365 UB Folding Machine Lease 6/1-8/31 UB Folding Machine Lease 6/1-8/31 421.000.74.534.80.48.00 UB Folding Machine Lease 6/1-8/31 423.000.75.535.80.48.00 UB Folding Machine Lease 6/1-8/31 422.000.72.531.90.48.00 10.4% Sales Tax 421.000.74.534.80.48.00 10.4% Sales Tax 423.000.75.535.80.48.00 10.4% Sales Tax 422.000.72.531.90.48.00 Tota I : 6.2.a Page: 18 a� L 3 c �a Amoun y 0 a aD 200.0( -0 200.0E m L_ T3 N 3,358.0( 3,358.0( m c d 5.0, -a c �a 5.0 , o 10.1i ca a E U 880.0( 880.0( c �a 0 L Q a 191.6, Q rn 191.6, ti 0 197.4E V) 19.91 M 19.9, 20.5z t 641.1 Q Page: 18 Packet Pg. 43 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239453 11/7/2019 074831 MILLER PAINT COMPANY Voucher List City of Edmonds Invoice 31763272 239454 11/7/2019 020900 MILLERS EQUIP & RENTALL INC 315768 239455 11/7/2019 068662 MINNIHAN, TERRY 239456 11/7/2019 077246 MMB CONSULTING 73 19-002 239457 11/7/2019 067834 NATIONAL CONSTRUCTION RENTALS 5534863 239458 11/7/2019 072276 NATIONAL METER & AUTOMATION S1119768.001 PO # Description/Account TRAFFIC - WHITE FAST DRY LATE TRAFFIC - WHITE FAST DRY LATE 111.000.68.542.64.31.00 10.5% Sales Tax 111.000.68.542.64.31.00 Total PM SUPPLIES: RECOIL SPRING PM SUPPLIES: RECOIL SPRING 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total CONSULTING SERVICES - PROSEC PROSECUTION CONTRACTOR SEL 001.000.22.518.10.41.00 Total PM: CIVIC STADIUM PANELS PM: CIVIC STADIUM PANELS 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 6.2.a Page: 19 Page: 19 Packet Pg. 44 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds 6.2.a Page: 20 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239458 11/7/2019 072276 NATIONAL METER & AUTOMATION (Continued) 10.4% Sales Tax 421.000.74.534.80.31.00 117.4, S1119768.003 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 700.0( Freight 421.000.74.534.80.31.00 22.81' 10.4% Sales Tax 421.000.74.534.80.31.00 75.1, Total : 2,044.9E 239459 11/7/2019 064570 NATIONAL SAFETY INC 0559000-IN WATER/ SEWER - SUPPLIES WATER/ SEWER - SUPPLIES 423.000.75.535.80.31.00 121.6E WATER/ SEWER - SUPPLIES 421.000.74.534.80.31.00 121.6E 10.4% Sales Tax 423.000.75.535.80.31.00 12.6E 10.4% Sales Tax 421.000.74.534.80.31.00 12.6E Total : 268.6( 239460 11/7/2019 075539 NATURE INSIGHT CONSULTING 14 WILLOW CREEK DAYLIGHTING PRi Tasks 1 - 4: Parks Project Mgmt and 125.000.64.576.80.41.00 1,312.5( Task 5: Engineering Dept Tasks 422.000.72.594.31.65.41 437.5( Total : 1,750.0( 239461 11/7/2019 070855 NAVIA BENEFIT SOLUTIONS 10215881 FSA MONTHLY FEE FSA FEES - OCTOBER 001.000.22.518.10.41.00 150.0( Total : 150.0( 239462 11/7/2019 024001 NC MACHINERY MVCS0307304 UNIT 57 - PARTS Page: 20 Packet Pg. 45 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239462 11/7/2019 024001 NC MACHINERY 239463 11/7/2019 024910 NORMED Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UNIT 57 - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Tota I : 24808-796069 INV 24808-796069 - EDMONDS PD BLACK GLOVES MED- 10 CASES 001.000.41.521.22.31.00 BLACK GLOVES LG - 10 CASES 001.000.41.521.22.31.00 BLACK GLOVES XL- 10 CASES 001.000.41.521.22.31.00 BANDAIDS - 1 CASE 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 Total 239464 11/7/2019 076902 OCCUPATIONAL HEALTH CTR OF WA 65868363 239465 11/7/2019 026200 OLYMPIC VIEW WATER DISTRICT 0000130 0001520 0001530 DOT RECERT - SEWER DOT RECERT - SEWER 423.000.75.535.80.41.00 Total ; PLANTER IRRIGATION 220TH ST S1 PLANTER IRRIGATION 220TH ST S\ 001.000.64.576.80.47.00 CEMETERY 820 15TH ST SW CEMETERY 820 15TH ST SW 130.000.64.536.50.47.00 CEMETERY SPRINKLER 820 15TH 6.2.a Page: 21 a� L 3 c �a Amoun N 0 a m 135.2E u 14.2 , N 15.5E 165.1( v m c a� 66.1( �a 66.1( o L 66.1( a E 17.2, 20.6, 0 Ta 1.7� 0 237.9: a Q rn 99.0( c 99.0( E M 20.11 U c a� E 46.9E U �a Q Page: 21 Packet Pg. 46 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 239465 11/7/2019 026200 OLYMPIC VIEW WATER DISTRICT (Continued) CEMETERY SPRINKLER 820 15TH ; 130.000.64.536.50.47.00 0002930 SPRINKLER @ 5TH AVE S & SR104 SPRINKLER @ 5TH AVE S & SR104 001.000.64.576.80.47.00 0021400 FIRE STATION #20 88TH AVE W / MI FIRE STATION #20 88TH AVE W / MI 001.000.66.518.30.47.00 0026390 PLANTER IRRIGATION 10415 226TF PLANTER IRRIGATION 10415 226TF 001.000.64.576.80.47.00 Total: 239466 11/7/2019 077189 PACIFIC MEDICAL CENTERS 102019 COOKING DEMO COOKING DEMO - WELLNESS 001.000.22.518.10.31.10 Total 239467 11/7/2019 065051 PARAMETRIX INC 13796 ESDB.SERVICES THRU 10/5/19 ESDB.Services thru 10/5/19 112.000.68.595.33.65.41 Total 239468 11/7/2019 071488 PARENTMAP 2019-73342 TOURISM PROMOTION AD FOR NC Tourism promotion ad for November 120.000.31.575.42.41.40 Total 239469 11/7/2019 028860 PLATT ELECTRIC SUPPLY V754328 1045- PARTS FOR PED SIGNAL 1045- PARTS FOR PED SIGNAL 126.000.68.595.33.65.41 10.4% Sales Tax 126.000.68.595.33.65.41 Tota I : 239470 11/7/2019 064167 POLLARD WATER CM006443 WATER - SUPPLIES RETURNED 6.2.a Page: 22 Page: 22 Packet Pg. 47 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239470 11/7/2019 064167 POLLARD WATER 239471 11/7/2019 064088 PROTECTION ONE 239472 11/7/2019 070809 PUGET SOUND EXECUTIVE 239473 11/7/2019 076925 QUALITY ASPHALT PAVING LLC 239474 11/7/2019 065001 SCHIRMAN, RON Voucher List City of Edmonds Invoice PO # Description/Account (Continued) WATER - SUPPLIES RETURNED 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WP006450 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total 31146525 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12' 001.000.66.518.30.41.00 31146525 FIRE INSPECTION - CITY HALL FIRE INSPECTION - CITY HALL 121 001.000.66.518.30.42.00 Total 19-2343 SECURITY 10/21/19-10/25/19 security 10/21/19-10/25/19 001.000.23.512.50.41.00 Total 194 SEAVIEW PARK PATHWAY REPAIR SEAVIEW PARK PATHWAY REPAIR 125.000.64.576.80.48.00 10.4% Sales Tax 125.000.64.576.80.48.00 Total 74 REIMBURSEMENT REIMBURSEMENT 6.2.a Page: 23 Page: 23 Packet Pg. 48 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds 6.2.a Page: 24 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239474 11/7/2019 065001 SCHIRMAN, RON (Continued) 009.000.39.517.20.29.00 9,300.0( Total: 9,300.0( 239475 11/7/2019 067076 SEATTLE PUMP AND EQUIPMENT CO 200051-1 UNIT 106 - FILLER HOSE UNIT 106 - FILLER HOSE 511.000.77.548.68.31.10 169.0( 10.3% Sales Tax 511.000.77.548.68.31.10 17.4- 208188-1 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 224.9E 10.4% Sales Tax 423.000.75.535.80.31.00 23.3� Total: 434.7° 239476 11/7/2019 066918 SEDOR, NORMAN 72 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 5,475.0( Total: 5,475.0( 239477 11/7/2019 074997 SEITEL SYSTEMS, LLC 49985 ONSITE COMPUTER SUPPORT Onsite computer support - 10/8/19 512.000.31.518.88.41.00 297.5( Total : 297.5( 239478 11/7/2019 036950 SIX ROBBLEES INC 14-392052 UNIT 137 - PARTS UNIT 137 - PARTS 511.000.77.548.68.31.10 66.5� 10.4% Sales Tax 511.000.77.548.68.31.10 6.9' Total : 73.5: 239479 11 /7/2019 075628 SNO CO DEPT OF EMERG MGMT 1000512076 Q4-2019 EMERGENCY COMM & DIc 04-2019 Emergency Communication 001.000.39.525.60.41.50 13.273.7E Page: 24 Packet Pg. 49 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 239479 11/7/2019 075628 075628 SNO CO DEPT OF EMERG MGMT (Continued) 239480 11/7/2019 037375 SNO CO PUD NO 1 200124873 200202919 200274959 200422418 200493153 200663953 200913853 201054327 201103561 201501277 201532926 201557303 PO # Description/Account Total TRAFFIC LIGHT 9933 100TH AVE W TRAFFIC LIGHT 9933 100TH AVE W 111.000.68.542.64.47.00 LIFT STATION #8 113 RAILROAD AV LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 TRAFFIC LIGHT 23602 76TH AVE W TRAFFIC LIGHT 23602 76TH AVE W 111.000.68.542.64.47.00 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W 111.000.68.542.64.47.00 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 DECORATIVE LIGHTING 115 2ND A) DECORATIVE LIGHTING 115 2ND A) 111.000.68.542.63.47.00 BRACKETT'S LANDING NORTH 501 BRACKETT'S LANDING NORTH 501 001.000.64.576.80.47.00 TRAFFIC LIGHT 23800 FIRDALE AVI TRAFFIC LIGHT 23800 FIRDALE AVI 111.000.68.542.64.47.00 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 LIFT STATION #7 121 W DAYTON S- LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 CEMETERY BUILDING 6.2.a Page: 25 W L 3 c �a Amoun y 0 13,273.7E 0 U d L_ 30.2, N m 56.5� m c 16.0< c �a 1,182.3( o �a a 33.5£ U 61.9E c 7a 0 15.4E a a Q 41.7z ti 0 30.4- N E 20.6( c a� E 143.8£ u 2 Q Page: 25 Packet Pg. 50 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239480 11/7/2019 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) CEMETERY BUILDING 130.000.64.536.50.47.00 201563434 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( 111.000.68.542.64.47.00 201711785 STREET LIGHTING (183 LIGHTS @ STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 201762101 415 5TH AVE S 415 5TH AVE S 001.000.64.576.80.47.00 202077194 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 202139655 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 202161535 CEMETERY WELL PUMP CEMETERY WELL PUMP 130.000.64.536.50.47.00 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 202356739 TRAFFIC LIGHT 21530 76TH AVE W TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 202529202 STREET LIGHTING (13 LIGHTS @ 4 STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.63.47.00 6.2.a Page: 26 aD L 3 c �a Amoun N 0 a m 99.4' u 23.0< m 27.9, m c a� 8.61 �a 0 18.0, `5% M a E 507.5E 0 28.6" 0 L Q a 72.2( Q rn 49.9 1 o 27.0E . �a U 393.0< a0i E t 110.5E Q Page: 26 Packet Pg. 51 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239480 11/7/2019 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 202579488 STREET LIGHTING (58 LIGHTS @ 2 STREET LIGHTING (58 LIGHTS @ 2 111.000.68.542.63.47.00 202579520 WWTP: 10/1-10/31/19 ENERGY MGI 10/1-10/31/19 ENERGYMANAGEM 423.000.76.535.80.47.61 204292213 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 204467435 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 204714893 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' 111.000.68.542.63.47.00 204714927 STREET LIGHTING (18 LIGHTS @ 2 STREET LIGHTING (18 LIGHTS @ 2 111.000.68.542.63.47.00 204714935 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 111.000.68.542.63.47.00 204714943 STREET LIGHTING (2 LIGHTS @ 10 STREET LIGHTING (2 LIGHTS @ 10 111.000.68.542.63.47.00 204714950 STREET LIGHTING (26 LIGHTS @ 2 STREET LIGHTING (26 LIGHTS @ 2 111.000.68.542.63.47.00 205307580 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W 111.000.68.542.64.47.00 Total 6.2.a Page: 27 W L 3 c �a Amoun N 0 a m U m 378.& N 9.7, v 64.7- d 15.9z 0 L 5.1, a E 120.0' u 0 7a 60.0( o a a Q 15.2E ti 0 95.5' E 167.8z U c a� 89.1( E 4,021.0( q Q Page: 27 Packet Pg. 52 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds 6.2.a Page: 28 a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 239481 11/7/2019 037376 SNO CO PUD NO 1 E7DC.PUD Part 2 E7DC.PUD PERMIT PART 2 0 m E7DC.PUD Permit Part 2- 112.000.68.595.33.65.41 120.0( u Total: 120.0( .` 239482 11/7/2019 063941 SNO CO SHERIFFS OFFICE 2019-5483 INV 2019-5483 -EDMONDS PD- SEP N 342.83 BASE RATE @ $101.69 EA avi 001.000.39.523.60.41.50 34,862.3£ r 51.83 BOOKINGS @ $125.06 EA 001.000.39.523.60.41.50 6,481.8E 47.83 SPEC HOUSING @ $58.44 EA 001.000.39.523.60.41.50 2,795.1 £ 23 MENT HOUSING @ $141.10 EA 001.000.39.523.60.41.50 3,245.3E o 15.25 VIDEO COURT HRS @ $196.2 001.000.39.523.60.41.50 2,993.4, a Total: 50,378.1 239483 11/7/2019 076433 SNOHOMISH COUNTY 911 1942 NOV-19 COMMUNICATION DISPATC U NOV-19 COMMUNICATION DISPATC c 001.000.39.528.00.41.50 70,111.5E Ta NOV-19 COMMUNICATION DISPATC 0 421.000.74.534.80.41.50 1,845.0z a NOV-19 COMMUNICATION DISPATC Q 423.000.75.535.80.41.50 1,845.0z Total: 73,801.5E ti 239484 11/7/2019 067809 SNOHOMISH COUNTY FINANCE 1000512123 2ND HALF 2019 P&I 800 MHZ BILL11` o 2nd Half 2019 800 MHZ Billing - 001.000.39.591.21.71.00 103,256.8z E 2nd Half 2019 800 MHZ Billing - Inter, 001.000.39.592.21.83.00 2,581.4, U 1000512124 2ND HALF 2019 SNOCOM P&I BILLI c 2nd Half 2019 SnoCom Billing - Princ E E 001.000.39.591.21.71.00 28,259.2E U 2nd Half 2019 SnoCom Billing - InterE Q Page: 28 Packet Pg. 53 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239484 11/7/2019 067809 SNOHOMISH COUNTY FINANCE (Continued) 239485 11/7/2019 037303 SO SNOHOMISH CO FIRE & RESCUE 19-0047 239486 11/7/2019 038300 SOUND DISPOSAL CO 103583 103585 103586 103588 239487 11/7/2019 076324 SUPERION LLC 242021 243585 250905 PO # Description/Account 001.000.39.592.21.83.00 Total ; 03-19 EMS BILLING & POSTAGE Q3-19 Ambulance billings & postage 001.000.39.522.70.41.00 Total CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 Total TRAKIT MAINTENANCE FEE Trakit Regulatory License Library 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 TRAKIT TESTING Trakit Consulting Services 001.000.62.524.10.41.00 10.4% Sales Tax 001.000.62.524.10.41.00 TRAKIT ANNUAL MAINTENACE FEE Trakit Annual Maintenance Fee - 512.000.31.518.88.48.00 6.2.a Page: 29 a� L 3 c �a Amoun y 0 a m 706.4f 'D 134,804.0: m L_ N 15,407.5( 15,407.5( m c d 689.5, c �a 724.4, �a a 605.1 £ . �a U 0 459.8£ 7a 2,479.0E o 0 Q a Q 850.0( 0) ti 88.4( c E 1,400.0( 'M 145.6( a� E t 41,590.0( Q Page: 29 Packet Pg. 54 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239487 11/7/2019 076324 SUPERION LLC Voucher List City of Edmonds Invoice PO # (Continued) 239488 11/7/2019 040917 TACOMA SCREW PRODUCTS INC 18257979 239489 11/7/2019 038315 THYSSENKRUPP ELEVATOR 239490 11/7/2019 070902 ULVESTAD, KAREN 239491 11/7/2019 070767 UNITED RENTALS NW INC US53294 US53301 US53869 7999 PHOTOGRAPHY 172914069-001 Description/Account 10.4% Sales Tax 512.000.31.518.88.48.00 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.4% Sales Tax 111.000.68.542.64.31.00 Total : Total : ELEVATOR MAINTENANCE SNO-ISI ELEVATOR MAINTENANCE SNO-ISI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 ELEVATOR MAINTENANCE F. ANDE ELEVATOR MAINTENANCE FRANC[ 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 ELEVATOR MAINTENANCE CIVIC C ELEVATOR MAINTENANCE CIVIC C 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total 7999 DIGITAL PHOTOGRAPHY CLA, 7999 DIGITAL PHOTOGRAPHY CLA, 001.000.64.571.22.41.00 Total WATER - LOCK N' LIFT ROAD PLATI WATER - LOCK N' LIFT ROAD PLATI 6.2.a Page: 30 a� L 3 c �a Amoun y 0 a m 4,325.3E u 48,399.3E N m 216.6£ r 22.5E 239.21 ID c �a 1,400.1, �a a 145.6, U 1,273.1 f c Ta 132.4- c L a a Q 1,267.4E rn 131.8" c 4,350.5E E M 47.0( 47.0( c aD E t U �a Q Page: 30 Packet Pg. 55 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239491 11/7/2019 070767 UNITED RENTALS NW INC 239492 11/7/2019 043935 UPS 239493 11/7/2019 075506 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.534.80.35.00 10.4% Sales Tax 421.000.74.534.80.35.00 Tota I : 00002T4T13429 PED SAFETY PROGRAM - SHIPPINi Ped Safety Program - Shipping for 001.000.67.518.21.49.00 Total 5439999 EDMLTGOREFI2 City of Edmonds Limited General 001.000.39.592.18.89.00 City of Edmonds Limited General 126.000.39.592.75.89.00 City of Edmonds Limited General 423.100.76.592.39.89.00 5440000 EDMWATREF11 City of Edmonds Water and Sewer 421.000.74.592.34.89.00 City of Edmonds Water and Sewer 422.000.72.592.31.89.00 City of Edmonds Water and Sewer 423.000.75.592.35.89.00 City of Edmonds Water and Sewer 423.100.76.592.39.89.00 5440001 EDMWATSEW 13 City of Edmonds Water and Sewer RE 421.000.74.592.34.89.00 City of Edmonds Water and Sewer RE 422.000.72.592.31.89.00 City of Edmonds Water and Sewer RE 423.000.75.592.35.89.00 5440002 EDMWATSEW 15 City of Edmonds WA Water and Sew( 6.2.a Page: 31 a� L 3 c �a Amoun y 0 a (D 474.5� 'D r U d 49.3( .L 523.9° N V m z U 21.6 4 21.6 j c d c �a 218.0z — 0 76.5( a 5.3 •E 0 180.0( 0 0 87.0( a a Q 27.0( rn 6.0( c 105.0( E 18.0( c (D 177.0( E t U �a Q Page: 31 Packet Pg. 56 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239493 11/7/2019 075506 US BANK 239494 11/7/2019 064423 USA BLUE BOOK 239495 11/7/2019 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.592.34.89.00 City of Edmonds WA Water and Sew( 422.000.72.592.31.89.00 City of Edmonds WA Water and Sew( 423.000.75.592.35.89.00 Total 051920 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total 9840663449 C/A 571242650-0001 iPhone/iPad Cell Service Bld Dept 001.000.62.524.20.42.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 iPhone/iPad Cell Service Econ 001.000.61.557.20.42.00 iPad Cell Service Council 001.000.11.511.60.42.00 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 iPhone/iPad Cell Service Developmer 001.000.62.524.10.42.00 iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 6.2.a Page: 32 a� L 3 c �a Amoun N 0 a (D 90.0( 'D r U d 60.0( 150.0( 1,200.0( v m c 558.5 - 38.5( 0 62.0� 659.1E a E U 506.1 c Ta 76.7� p L a 97.8, Q 493.6E ti 0 76.7� 155.7, E 1,282.6' c a� 250.3, E z U 107.8 , Q Page: 32 Packet Pg. 57 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239495 11/7/2019 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service Mayor's Offi 001.000.21.513.10.42.00 iPhone/iPad Cell Service Parks Dept 001.000.64.571.21.42.00 iPhone/iPad Cell Service Police Dept 001.000.41.521.22.42.00 Air cards Police Dept 001.000.41.521.22.42.00 iPhone/iPad Cell Service Planning De 001.000.62.558.60.42.00 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 iPhone/iPad Cell Service PW Street C 111.000.68.542.90.42.00 iPhone/iPad Cell Service PW Fleet 511.000.77.548.68.42.00 iPhone/iPad Cell Service PW Water/; 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Water/; 423.000.75.535.80.42.00 iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.35.00 6.2.a Page: 33 a� L 3 c �a Amoun N 0 a m 125.7, u L 387. T N 57.8E U 57.8E m c 1,827.9z m c 1,120.2E f° 0 L 120.0' a 26.8E E 7.6E ,- 0 26.8E > 0 L 7.6E a Q 7.6, 0 ti 232.5', c 57.8E M 166.8- c 166.8" z 287.0' U Q Page: 33 Packet Pg. 58 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher 239495 239496 239497 Voucher List City of Edmonds Date Vendor Invoice PO # Description/Account 11/7/2019 067865 VERIZON WIRELESS (Continued) iPhone/iPad Cell Service Sewer Dept 423.000.75.535.80.42.00 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 iPad Cell Service Storm 422.000.72.531.90.42.00 iPad Cell Service Street/Storm 111.000.68.542.90.42.00 iPad Cell Service Street/Storm 422.000.72.531.90.42.00 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 iPhone/iPad Cell Service Parks 001.000.64.576.80.42.00 iPhone/iPad Cell Service Parks 001.000.64.571.21.42.00 iPad Cell Service Parks Discovery 001.000.64.571.23.42.00 9840797267 C/A 772540262-00001 Lift Station access 512.000.31.518.88.42.00 Total 11/7/2019 072312 VERSATILE MOBILE SYSTEMS INC 99129 INV 99129 - EDMONDS PD Z-ULTIMATE PRINTING LABELS 001.000.41.521.11.31.00 10.4% Sales Tax 001.000.41.521.11.31.00 11/7/2019 073832 WA ST DEPT OF ENTERPRISE SVCS 73193084 Total ; 2020 STANDARD SPECIFICATIONS 2020 Standard Specifications (5 book 001.000.67.518.21.49.00 10.4% Sales Tax 001.000.67.518.21.49.00 6.2.a Page: 34 a� L 3 c �a Amoun N 0 a m 375.4< u L 407.0, N 156.8- v 200.0E m c 200.0E m c 653.1( f° 0 L 155.7< a 97.8, E 40.0" ,- 0 Ta 55.1 , LOM 10,074.25 a Q rn 538.0( o 55.9E E 593.9E .— R U c aD 452.5( E z U 47.0E Q Page: 34 Packet Pg. 59 vchlist 11 /07/2019 9:02:27AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 239497 11/7/2019 073832 073832 WA ST DEPT OF ENTERPRISE SVC,' (Continued) 239498 11/7/2019 075853 WAGENER, EMILY 1019 239499 11/7/2019 075283 WAVE 239500 11/7/2019 075635 WCP SOLUTIONS 239501 11/7/2019 073137 WELCH-LANG, CAROLE 239502 11/7/2019 077286 W S P USA I N C 239503 11/7/2019 051282 ZUMAR INDUSTRIES INC 3201-1027483-01 11457191 11461595 8004 POLICE TOUR 902479 30397 Description/Account Total MILEAGE REIMBURSEMENT 286.8 miles for AWC Expo in Chelan, 001.000.22.518.10.43.00 Total FIBER HIGH SPEED INTERNET SEF High Speed Internet service 11 /01 /19 512.000.31.518.87.42.00 Total FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total : 8004 EDMONDS POLICE TOUR INS' 8004 EDMONDS POLICE TOUR INS 001.000.64.571.22.41.00 Total E4MB.SERVICES THRU 9/27/19 E4MB.Services thru 9/27/19 332.000.64.594.76.65.41 Total TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 6.2.a Page: 35 aD L 3 c �a Amoun y 0 499.5E 0 U d L_ 166.3, 166.3' m v 816.0( m 816.0( a0i c �a 2,890.2( o �a 300.5E a E U 433.2( o 45.0E > 3,669.W a a Q rn 72.0( ti 72.0( c E 5,054.7z 5,054.71 }; c aD E t 321.2E Q Page: 35 Packet Pg. 60 vchlist 11 /07/2019 9:02:27AM Bank code : usbank Voucher Date Vendor 239503 11/7/2019 051282 ZUMAR INDUSTRIES INC 108 Vouchers for bank code : usbank 108 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Freight 111.000.68.542.64.31.00 10.4% Sales Tax 111.000.68.542.64.31.00 Total Bank total Total vouchers 6.2.a Page: 36 W L 3 c �a Amoun N 0 a m 32.9E u L 36.81 391.0, m 772,369.6E 772,369.6E c c �a 0 L Q U 4- 0 0 L Q Q Q CD r O r G 2 V a 0 E U Y Q Page: 36 Packet Pg. 61 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 239504 11/14/2019 073947 A WORKSAFE SERVICE INC 281874 DRUG TEST - STREET DRUG TEST - STREET 111.000.68.542.90.41.00 Total 239505 11/14/2019 077232 A&M CONTRACTORS LLC EBCC.Pmt 2 EBCC.PMT 2 THRU 10/31/19 EBCC.Pmt 2 thru 10/31/19 112.000.68.595.61.65.00 EBCC.Pmt 2 thru 10/31/19 126.000.68.595.61.65.00 EBCC.Pmt 2 thru 10/31/19 422.000.72.594.31.65.20 Tota I : 239506 11/14/2019 069798 A.M. LEONARD INC C119153904 PM SUPPLIES: PRUNING SHEARS, PM SUPPLIES: PRUNING SHEARS, 001.000.64.576.81.31.00 C119158386 PM SUPPLIES: BROOMS PM SUPPLIES: BROOMS 001.000.64.576.81.31.00 Tota I : 239507 11/14/2019 065052 AARD PEST CONTROL 26865 PARK MAINT PEST CONTROL CUSI PM & SENIOR CENTER PEST COW 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 Total 239508 11/14/2019 061029 ABSOLUTE GRAPHIX 1119751 P&R LEAGUE SHIRTS P&R LEAGUE SHIRTS 001.000.64.571.25.31.00 10.4% Sales Tax 001.000.64.571.25.31.00 6.2.b Page: 1 a� L 3 c �a .y Amoun a m U d 55.0( 55.0( ui m 101,619.5z m c 15,859.7( M c 110,110.2- sa 227,589.4° o L �a a 284.4, 0 26.9z i 311.3E 0 L Q Q Q 125.0( r' 13.0( 138.0( N E M 222.9< aD E 23.1 £ �a Q Page: 1 Packet Pg. 62 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239508 11/14/2019 061029 061029 ABSOLUTE GRAPHIX 239509 11/14/2019 064615 AIR COMPRESSOR SERVICE 239510 11/14/2019 000850 ALDERWOOD WATER DISTRICT 239511 11/14/2019 074488 ALPHA COURIER INC 239512 11/14/2019 064246 ALS LABORATORY GROUP 239513 11/14/2019 001528 AM TEST INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 48723 WWTP: 10/22/19 FAN SWITCH REP 10/22/19 FAN SWITCH REPLACEME 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 10529 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 Total 20403 WWTP: 10/11/19 COURIER CHG - T, 10/11/19 COURIER CHG - TO TEST, 423.000.76.535.80.42.00 Total 32-EV19100144-0 STORM - METALANALYSIS STORM - METAL ANALYSIS 422.000.72.531.10.49.00 Total 112489 WWTP: 503 METALS TEST - SAMPL 503 METALS TEST - SAMPLE 19A14 423.000.76.535.80.41.00 112820 WWTP: TEST SAMPLE 19-AO01500' TEST SAMPLE 19-AO015001 TOTAL 423.000.76.535.80.41.00 112821 WWTP: TEST SAMPLE #19-AO0161� EST SAMPLE #19-AO016190-16191: 423.000.76.535.80.41.00 112822 WWTP: 503 METALS TEST - SAMPL 503 METALS TEST - SAMPLE 19-AD 423.000.76.535.80.41.00 6.2.b Page: 2 a� L 3 c �a Amoun y 0 246.11 m U d L_ 876.3� N 91.1E y 967.5' m c 134,748.6( -a 134,748.6( 0 L �a 77.9( a 77.9( E U 4- 0 854.0( > 854.0( o a a Q rn 110.0( 4 31.2E E 2 U 245.0( c aD E t 110.0( U Q Page: 2 Packet Pg. 63 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239513 11/14/2019 001528 001528 AM TEST INC 239514 11/14/2019 077130 ANDERSON, KIM 239515 11/14/2019 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 11/8/2019 REIMBURSE CLAIM FOR EXPENSES - 2019 NRR REIMBURSE TRAVEL EXPENSES R 001.000.64.571.22.43.00 Total 1991481003 WWTP: 10/30/19 UNIFORMS,TOWE Mats/Towels 423.000.76.535.80.41.00 Uniforms 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 1991481005 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 1991490809 WWTP: 11-6-19 UNIFORMS,TOWEL Mats/Towels 423.000.76.535.80.41.00 11-6-19 Uniforms 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 1991490810 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 6.2.b Page: 3 W L 3 c �a Amoun y 0 496.2; 0 U d L_ 740.7, 740.7: m 51.4E m c 3.5( -a c �a 5.3( — 0 0.3E a E 29.1 , 0 3.0< 0 0 L a 51.4E Q 3.5( r' 4 5.3E 0.3E E 59.5E E 6.1� U co Q Page: 3 Packet Pg. 64 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 239515 11/14/2019 069751 069751 ARAMARK UNIFORM SERVICES (Continued) 239516 11/14/2019 064807 ATS AUTOMATION INC S108378 239517 11/14/2019 001795 AUTOGRAPHICS 239518 11/14/2019 070305 AUTOMATIC FUNDS TRANSFER 239519 11/14/2019 076923 BALING, GIEANI 83047 111944 11/5/19 GYM MONITOR PO # Description/Account alerton system-PW alerton system-PW 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total Total ; E155SO - 12" PUBLIC WORKS DEC. E155SO - 12" PUBLIC WORKS DEC. 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 440 422.000.72.531.90.49.00 UB Outsourcing area Printing 440 421.000.74.534.80.49.00 UB Outsourcing area Printing 440 423.000.75.535.80.49.00 UB Outsourcing area Postage 440 423.000.75.535.80.42.00 UB Outsourcing area Postage 440 421.000.74.534.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 421.000.74.534.80.49.00 10.1 % Sales Tax 423.000.75.535.80.49.00 Total 11/5/19 VOLLEYBALL GYM MONITO 6.2.b Page: 4 aD L 3 c �a Amoun y 0 219.3( 0 U d L_ 2,866.5( N 298.1 , 3,164.6: m c 155.0( -a c �a 16.1, — 171.1: o �a a E 28.3" 0 28.3" 29.1 £ a a 110.0( Q rn 110.0( 4 2.8( N E 2.8E .M 2.9E c 314.4i E t U �a Q Page: 4 Packet Pg. 65 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239519 11/14/2019 076923 BALING, GIEANI Voucher List City of Edmonds Invoice (Continued) 239520 11/14/2019 012005 BALLAND GILLESPIE POLYGRAPH 2O19-103 239521 11/14/2019 074307 BLUE STAR GAS 239522 11/14/2019 076341 BRK THRU DIGITAL LLC 239523 11/14/2019 076240 CADMAN MATERIALS INC 239524 11/14/2019 061966 CAMP FIRE BOYS & GIRLS 239525 11/14/2019 071816 CARLSON, JESSICA 1135557-I N 1136597-IN BID-4507 11113 '1 *1*1 7959 BABYSITTING 7949 DRAWING PO # Description/Account 11/5/19 VOLLEYBALL GYM MONITO 001.000.64.571.25.41.00 Total INV 2019-103 EDMONDS PD 4 PRE -HIRE POLYGRAPHS 11/5/19 001.000.41.521.10.41.00 Total FLEET - AUTO PROPANE 650.7 GAL FLEET - AUTO PROPANE 650.7 GAL 511.000.77.548.68.34.12 FLEET - AUTO PROPANE 496.1 GAL FLEET - AUTO PROPANE 496.1 GAL 511.000.77.548.68.34.12 Total BID/ED! DIGITAL MARKETING OCTC BID/Ed! Digital advertising October 2( 140.000.61.558.70.41.40 Total PM SUPPLIES: CEMENT FOR NEW PM SUPPLIES: CEMENT FOR NEW 001.000.64.576.80.48.00 10.4% Sales Tax 001.000.64.576.80.48.00 Total 7959 BABYSITTING BASICS CLASS 7959 BABYSITTING BASICS CLASS 001.000.64.571.22.41.00 Total 7949 ADVENTURES IN DRAWING IP 7949 ADVENTURES IN DRAWING IP 6.2.b Page: 5 a� L 3 c �a Amoun N 0 a m 36.0( u 36.0( .` N m 900.0( 900.0( m c a� 1,169.4( 0 906.4E a 2,075.8E U 1350.0( o 1:350.0( c L Q a Q 809.7E c� 4 84.2 - 893.9E w E 2 U 150.0( +: 150.0( (D E t U �a Q Page: 5 Packet Pg. 66 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239525 11/14/2019 071816 CARLSON, JESSICA (Continued) 7951 DRAWING 239526 11/14/2019 003510 CENTRAL WELDING SUPPLY RN10190992 239527 11/14/2019 065403 CHAPIN, FRANCES 11/12/2019 239528 11/14/2019 019215 CITY OF LYNNWOOD 15613 15614 239529 11/14/2019 035160 CITY OF SEATTLE 9056920000 PO # Description/Account 001.000.64.571.22.41.00 7951 ADVENTURES IN DRAWING IP 7951 ADVENTURES IN DRAWING IP 001.000.64.571.22.41.00 Total WWTP: 10/31/19 CYLINDER RENTA 10/31/19 nitrogen, oxygen, carbon 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total CLAIM FOR EXPENSES REMIBURSE FOR EAC SUPPLIES: 117.100.64.573.20.31.00 REIMBURSE FOR WOTS SUPPLIES 117.100.64.573.20.31.00 Total INV 15613 3RD QTR SOCIAL WORK 3RD QTR - SOCIAL WORKER 001.000.39.565.40.41.00 3RD QTR SOCIAL WORKER OT 001.000.39.565.40.41.00 33% OF LICSW CONSULTATIONS 001.000.39.565.40.41.00 INV 15614 3RD QTR NARC SGT - El 3RD QTR 2019 NARC SGT - 50% 001.000.41.521.10.41.50 Total WWTP: 9/9-11-06-19 FLOWMETER 9/9-11-06-19 FLOW METER #87902E 423.000.76.535.80.47.62 6.2.b Page: 6 aD L 3 c �a Amoun y 0 a aD 122.1( 'D r U d 330.0( 452.1( m 147.9( c 15.3E 163.2f 0 �a a 53.6E 55.4' 109.0< c �a 0 a 13,388.7E Q 263.9( r' 4 158.4( E 20,319.4E 'R 34,130.5( c a� E t 22.6, Q Page: 6 Packet Pg. 67 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239529 11/14/2019 035160 035160 CITY OFSEATTLE 239530 11/14/2019 075925 CROSSROADS STRATEGIES LLC 239531 11/14/2019 006200 DAILY JOURNAL OF COMMERCE 239532 11/14/2019 006626 DEPTOF ECOLOGY 239533 11/14/2019 064531 DINES, JEANNIE 239534 11/14/2019 076172 DK SYSTEMS 239535 11/14/2019 008705 EDMONDS WATER DIVISION Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Total 1014607 FEDERAL LOBBYIST FOR OCTOBE Federal lobbyist for October 2019 001.000.61.511.70.41.00 Total 3353040 BUSINESS RECRUITMENT ADS F& Business recruitment ads for October 001.000.61.558.70.41.40 Tota I : 2020OPERCERTRENEW WWTP: 2020 OPERATOR RENEWAI 2020 Operator Renewal Certificates 423.000.76.535.80.49.71 Tota I : 19-3973 CITY COUNCIL MTG. MINUTES/TRA city council meeting minutes and 001.000.25.514.30.41.00 Total 23933 CITY HALL - NEW OUTDOOR FAN h CITY HALL - NEW OUTDOOR FAN N 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total 5-00080 IRRIGATION AT HWY 99/CITY LINE IRRIGATION AT HWY 99/CITY LINE 001.000.64.576.80.47.00 5-10351 INTERURBAN TRAIL INTERURBAN TRAIL 001.000.64.576.80.47.00 Total 6.2.b Page: 7 a� L 3 c �a Amoun y 0 22.6: 0 U d L_ 6,000.0( 6,000.0( m 500.0( m 500.0( a0i c �a 704.0( o 704.0( a E 357.0( ,u 357.0( 0 7a 0 L a a 884.9� Q rn 92.0< 977.0: E 51.2, c aD 90.91 E 142.1( U co Q Page: 7 Packet Pg. 68 vchlist 11 /14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239536 11/14/2019 008812 ELECTRONIC BUSINESS MACHINES Voucher List City of Edmonds Invoice PO # Description/Account AR149941 PLANNING CANON C1435 CONTRA Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR149942 PLANNING CANON COPIER C1435 Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR149943 PLANNING CANON C1435 Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR149944 PLANNING CANNON C1435 CONTP Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR149945 PLANNING CANON C1435 Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR149946 PLANNING CANON C1435 Contract overage- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 AR149947 PLANNING CANON C1435 CONTRA Contract overage- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 6.2.b Page: 8 a� L 3 c �a Amoun N 0 a m 24.0( u L 2.5( N m z 17.6, u 1.8z c a� c 14.9( 0 �a a E 15.7- 1i 1.6' 0 �a 0 L 21.9E a Q 2.2E 22.6< 2.3E c 15.9( E t 1.6E L) Q Page: 8 Packet Pg. 69 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239536 11/14/2019 008812 ELECTRONIC BUSINESS MACHINES 239537 QW.W., 239539 Voucher List City of Edmonds Invoice (Continued) AR 149948 AR149949 AR149950 11/14/2019 070515 EMERALD CITY HARLEY-DAVIDSON 285307 11/14/2019 074437 EMPLOYERS HEALTH COALITION WA 2019-04-COED 11/14/2019 009350 EVERETT DAILY HERALD EDH879042 EDH879051 PO # Description/Account PLANNING CANON C1435 CONTRA Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 PLANNING CANON C1435 CONTRA Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 PLANNING CANON C1435 CONTRA Contract overage charge- 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total UNIT 928 - PARTS UNIT 928 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 Total : 2019 Q4 EHCW MEMBERSHIP DUE Q4 EHCW MEMBERSHIP DUES 009.000.39.517.20.23.10 Q4 EHCW MEMBERSHIP DUES 617.000.51.517.20.23.10 Total CITY NOTICES 2020-2025 CIP-CFP City Notices 2020-2025 CIP-CFP Oct 001.000.62.558.60.41.40 CITY NOTICES PRELIM. 2020 BUDC 6.2.b Page: 9 a� L 3 c �a Amoun N 0 a m U m 18.31 1.9" Y m 11.61 m c 1.2- c �a 11.1� 0 L 1.1E a 192.01 U 0 155.4( �a 0 L 16.3, a 171.7, Q rn 1,350.0( 270.0( E 1,620.0( n c a� E 98.0( �a Q Page: 9 Packet Pg. 70 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239539 11/14/2019 009350 EVERETT DAILY HERALD 239540 11/14/2019 065958 EZ-LINER 239541 11/14/2019 076503 FISHER, STEVE 239542 11/14/2019 011900 FRONTIER Voucher List City of Edmonds Invoice PO # Description/Account (Continued) city notices: preliminary 2020 budge 001.000.62.558.60.41.40 Total 066357B E155SO NEW STRIPPING TRUCK P E155SO NEW STRIPPING TRUCK P 511.100.77.594.48.64.00 Total FISHER OCTOBER 2019 REIMBURSEMENT FOR PHONE CA REIMBURSEMENT FOR PHONE CA 001.000.65.518.20.31.00 Tota I : 206-188-0247 TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, 421.000.74.534.80.42.00 TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 253-011-1177 PUBLIC WORKS OMC RADIO LINE PUBLIC WORKS OMC RADIO LINE 001.000.65.518.20.42.00 PUBLIC WORKS OMC RADIO LINE 111.000.68.542.90.42.00 PUBLIC WORKS OMC RADIO LINE 421.000.74.534.80.42.00 PUBLIC WORKS OMC RADIO LINE 423.000.75.535.80.42.00 PUBLIC WORKS OMC RADIO LINE 511.000.77.548.68.42.00 PUBLIC WORKS OMC RADIO LINE 422.000.72.531.90.42.00 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSION 001.000.66.518.30.42.00 6.2.b Page: 10 a� L 3 c �a Amoun N 0 a m 285.6( u 383.6( .` N m 3,994.0( 3,994.0( m c a� 38.6E 38.6f — 0 L �a a 271.2- E U 271.2( o �a 6.4 a a 24.4' Q rn 24.4' 4 24.4< N E 24.4< .m U 24.4< c aD E t 141.3, Q Page: 10 Packet Pg. 71 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 239542 11/14/2019 011900 FRONTIER (Continued) 425-774-1031 425-775-1344 425-775-7865 425-776-1281 425-776-2742 425-776-5316 239543 11/14/2019 076542 GRANICUS 119664 239544 11/14/2019 075074 HAGUE, RYAN Hague 239545 11/14/2019 072647 HERRERA ENVIRONMENTAL 45418 PO # Description/Account LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 425-775-1344 RANGER STATION 425-775-1344 RANGER STATION 001.000.64.571.23.42.00 UTILITY BILLING RADIO LINE UTILITY BILLING RADIO LINE TO FI' 421.000.74.534.80.42.00 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 LIFT STATION #7 VG SPECIAL ACCI LIFT STATION #7 V/G SPECIALACC 423.000.75.535.80.42.00 425-776-5316 PARKS MAINT FAX LII 425-776-5316 PARKS MAINT FAX LII 001.000.64.576.80.42.00 Total LEGISLATIVE MANAGEMENT - AGE Legislative management - agenda & 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 Total HAGUE REIMBURSEMENT FOR TRH Hague. Reimbursement of Travel Exp( 001.000.67.518.21.43.00 Total EDMONDS WATERFRONT REDEVE EDMONDS WATERFRONT REDEVE 001.000.64.571.21.41.00 6.2.b Page: 11 a� L 3 c �a Amoun N 0 a m U m 47.5( N 74.4E v 73.0- c d 59.5E 0 L 26.4, a E 109.4� u 45 1,202.81 0 �a 0 L a 1,417.5" Q rn 147.4' 1,564.9i E 285.3, n 285.3 , U c aD E t 1,058.1E Q Page: 11 Packet Pg. 72 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 239545 11/14/2019 072647 072647 HERRERA ENVIRONMENTAL (Continued) 239546 11/14/2019 067862 HOME DEPOT CREDIT SERVICES 1015441 1015449 1064492 2520890 2522621 2621174 3015106 Description/Account Total SHOP UNIT 5 - SUPPLIES SHOP UNIT 5 - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 UNIT 42 - SUPPLIES UNIT 42 - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 10.2% Sales Tax 423.000.75.535.80.31.00 STREET - CONCRETE TOOLS STREET - CONCRETE TOOLS 111.000.68.542.61.31.00 10.2% Sales Tax 111.000.68.542.61.31.00 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 FAC BOILER ROOM - SUPPLIES FAC BOILER ROOM - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 6.2.b Page: 12 aD L 3 c �a Amoun y 0 1,058.1E 0 U d L 51.8� N 5.2� v 47.5z c 4.8E c �a 0 13.3E I, �a a 1.3E E U 9.91 o Ta 1.01 o L Q 30.4( 3.1( 26.0z E 2.6E c aD E 57.6: U �a Q Page: 12 Packet Pg. 73 vchlist 11 /14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239546 11/14/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 3070531 4010828 4081631 4081670 5010628 5053743 5082631 PO # Description/Account 001.000.66.518.30.31.00 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.2% Sales Tax 111.000.68.542.64.31.00 SHOP - SUPPLIES SHOP - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 PUBLIC WORKS FLEET - SUPPLIEr PUBLIC WORKS FLEET - SUPPLIEr 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 SHOP - SUPPLIES SHOP - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 SHOP - SUPPLIES SHOP - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 UNIT 5 - SUPPLIES UNIT 5 - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 6.2.b Page: 13 aD L 3 c �a Amoun y 0 a aD 5.8-, 'D U d L 12.2E N 1.2E v 146.5- c aD M 14.9z �a 0 1,142.1- a 116.5( U 45 27.5- 0 �a 2.8• o a a Q 26.5" 2.7( 14.9E R 1.5, c aD E t 44.6( U Q Page: 13 Packet Pg. 74 vchlist 11 /14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239546 11/14/2019 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.2% Sales Tax 421.000.74.534.80.31.00 521292 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 6012063 SHOP - PARTS SHOP - PARTS 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 6080284 TRAFFIC - SUPPLIES TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 10.2% Sales Tax 111.000.68.542.64.31.00 6523582 PUBLIC WORKS - PARTS PUBLIC WORKS - PARTS 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 6620384 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 6622246 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 70028 SEWER - PARTS FOR NEW TV TRU SEWER - PARTS FOR NEW TV TRU 6.2.b Page: 14 aD L 3 c �a Amoun N 0 a m 4.5E u L_ 51.5- Y m 5.2E m c 71.2E M c 7.2, 0 L 39.8E a E 4.0, 'ca 0 88.71 > 0 L 9.0E CL Q rn 50.2, 4 5.1< E 2 35.8E U c 3.6E E t U �a Q Page: 14 Packet Pg. 75 vchlist 11 /14/2019 11:56:50AM Voucher List City of Edmonds 6.2.b Page: 15 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 239546 11/14/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 0 m 423.000.75.535.80.31.00 18.7, -0 10.2% Sales Tax U 423.000.75.535.80.31.00 m 1.9" .L 7024139 SHOP - CARTS SHOP - CARTS 001.000.66.518.30.31.00 381.3E 10.2% Sales Tax 001.000.66.518.30.31.00 38.9( 7523491 PARKS - PARTS c PARKS - PARTS 001.000.66.518.30.31.00 45.1E c 10.2% Sales Tax sa 001.000.66.518.30.31.00 4.6( 0 8623609 CITY WIDE - SUPPLIES CITY WIDE - SUPPLIES a 001.000.66.518.30.31.00 76.1 E 10.2% Sales Tax 001.000.66.518.30.31.00 7.71 u 9011448 UNIT 42 - SUPPLIES 0 UNIT 42 - SUPPLIES 001.000.66.518.30.31.00 74.9z o 10.2% Sales Tax a 001.000.66.518.30.31.00 7.6z Q 9021141 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 40.3E 10.2% Sales Tax 001.000.66.518.30.31.00 4.1 , 9022605 SHOP - SUPPLIES SHOP - SUPPLIES 2 001.000.66.518.30.31.00 18.2, +: 10.2% Sales Tax 001.000.66.518.30.31.00 1.8( E 9092557 SEWER - PARTS FOR L-STATIONS I U co Q Page: 15 Packet Pg. 76 vchlist 11 /14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 239546 11/14/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 9625308 239547 11/14/2019 061013 HONEY BUCKET 0551276421 0551277863 0551294451 0551294452 0551294453 0551294454 0551294455 0551294456 PO # Description/Account SEWER - PARTS FOR L-STATIONS 1 423.000.75.535.80.31.00 10.2% Sales Tax 423.000.75.535.80.31.00 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 Total MAPLEWOOD PARK HONEY BUCK[ MAPLEWOOD PARK HONEY BUCK[ 001.000.64.576.80.45.00 EDMONDS MARSH HONEY BUCKE' EDMONDS MARSH HONEY BUCKE' 001.000.64.576.80.45.00 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 HAINES WHARF PARK HONEY BUC HAINES WHARF PARK HONEY BUC 001.000.64.576.80.45.00 PINE STREET PARK HONEY BUCKE PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 WILLOW CREEK FISH HATCHERY I WILLOW CREEK FISH HATCHERY 1 001.000.64.576.80.45.00 6.2.b Page: 16 aD L 3 c �a Amoun N 0 a m 11.9z U L 1.2, N m z 51.9( U 5.2� c 2,983.8: c �a 0 175.0( �a a -175.0( 0 607.6, �a 0 L a a 420.8E Q rn 233.7E 113.8E E U 113.8E y E t U 215.0E Q Page: 16 Packet Pg. 77 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 239547 11/14/2019 061013 HONEY BUCKET (Continued) 0551294457 0551294458 0551294459 0551294460 239548 11/14/2019 062899 HUFF, ARIELE 6484 6770 WRITE 7049 7719 WRITE 239549 11/14/2019 075966 HULBERT, CARRIE BID-1019ED 239550 11/14/2019 076488 HULBERT, MATTHEW STIEG BID-ED2019-10 PO # Description/Account CIVIC FIELD 6TH & BELL HONEY Bl CIVIC FIELD 6TH & BELL HONEY Bl 001.000.64.576.80.45.00 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONED 001.000.64.576.80.45.00 CIVIC CENTER PLAYFIELD HONEY CIVIC CENTER PLAYFIELD HONEY 001.000.64.576.80.45.00 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 Total 6484 6770 WRITE ABOUT YOUR LIF 6484 WRITE ABOUT YOUR LIFE INE 001.000.64.571.22.41.00 6770 WRITE ABOUT YOUR LIFE INE 001.000.64.571.22.41.00 7049 7719 WRITE ABOUT YOUR LIF 7049 WRITE ABOUT YOUR LIFE INE, 001.000.64.571.22.41.00 7719 WRITE ABOUT YOUR LIFE INE, 001.000.64.571.22.41.00 Total BID/ED! PROGRAM MANAGEMENT BID/Ed! program management servic 140.000.61.558.70.41.00 Total BID/ED! PHOTOGRAPHY FOR OCT( BID/Ed! photography for October 201 140.000.61.558.70.41.00 6.2.b Page: 17 aD L 3 c �a Amoun N 0 a m U m 113.8E N 1,394.2< 113.8E 111.6E 3,438.55 0 L �a a 56.1( 112.2( IS Ta 0 L 56.1( a Q 168.3( 392.7( 4 2,866.5( E 2,866.5( c aD E 600.0( �a Q Page: 17 Packet Pg. 78 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 239550 11/14/2019 076488 076488 HULBERT, MATTHEW STIEG (Continued) 239551 11/14/2019 073950 KUBWATER RESOURCES 09054 239552 11/14/2019 075848 KUOW PUGET SOUND PUBLIC RADIO IN-1191035023 239553 11/14/2019 076165 LAKESIDE INDUSTRIES E9CA.Pmt 4 239554 11/14/2019 077163 LAW OFFICE OF RICHARD KAISER 3545 239555 11/14/2019 075016 LEMAY MOBILE SHREDDING 239556 11/14/2019 077290 LOPEZ, ROJELIO Description/Account Total WWTP: 10/16/19 POLYMER Polymer 423.000.76.535.80.31.51 10.4% Sales Tax 423.000.76.535.80.31.51 Total BUSINESS RECRUITMENT RADIO F Business recruitment radio ads for 001.000.61.558.70.41.40 Total E9CA/E9CB.PMT 4 THRU 10/22/19 E9CA.Pmt 4 thru 10/22/19 112.000.68.542.30.48.00 E9CA.Pmt 4 thru 10/22/19 125.000.68.542.30.48.00 E9CA.Pmt 4 thru 10/22/19 126.000.68.542.30.48.00 E9CB.Pmt 4 thru 10/22/19 421.000.74.542.30.48.00 Total INVESTIGATION FEES INVESTIGATION FEES 001.000.22.518.10.41.00 Total : 4634459 SHREDDING SERVICES OCTOBER Shredding Services 10/23/19 001.000.25.514.30.41.00 Tota I : 1 ElCA.SERVICES THRU 11/12/19 ElCA.Services thru 11/12/19 6.2.b Page: 18 a� L 3 c �a Amoun y 0 600.0( U d L_ 11,372.2� N 1,182.7, y 12,555.01 m c a� 3,738.0E -a 3,738.0( 0 L �a 23,330.1( E 18,841.1( 21,053.9E 0 13,139.1,' a 76,364.X Q rn 4 1,775.0( 7. 1,775.0( w E 24.6E +: 24.6E (D E t U �a Q Page: 18 Packet Pg. 79 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds 6.2.b Page: 19 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239556 11/14/2019 077290 LOPEZ, ROJELIO (Continued) 112.000.68.595.33.65.41 1,824.0( Total: 1,824.0( 239557 11/14/2019 074263 LYNNWOOD WINSUPPLY CO 034489 00 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 230.2( 10.4% Sales Tax 001.000.64.576.80.31.00 23.9z Total : 254.1 239558 11/14/2019 075769 MAILFINANCE INC N7979492 NEOPOST LEASE PAYMENT AUG 21 Neopost Lease Payment Aug - Nov 21 001.000.25.514.30.45.00 1,542.6( 10.4% Sales Tax 001.000.25.514.30.45.00 160.4' N7990366 NEOPOST LEASE PAYMENT NOV. 22 Nepost Lease Payment Nov. 2019 thi 001.000.25.514.30.45.00 192.0( 10.4% Sales Tax 001.000.25.514.30.45.00 19.91 Tota I : 1,915.0( 239559 11/14/2019 067694 NC POWER SYSTEMS CO. PSWO0133208 WWTP: 2019 INSPECTION & PM LC 2019 INSPECTION & PM LOADUP 423.000.76.535.80.48.00 4,362.8( 10.4% Sales Tax 423.000.76.535.80.48.00 453.7< Total: 4,816.5: 239560 11/14/2019 063034 NCL 430649 WWTP: PO 114 - NITR INHIB REFILI PO 114 - NITR INHIB REFILLS FOR 1 423.000.76.535.80.31.00 127.8( Freight 423.000.76.535.80.31.00 18.3E Tota I : 146.1( Page: 19 Packet Pg. 80 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 239561 11/14/2019 024302 NELSON PETROLEUM 0714074-IN FLEET- FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 Total : 239562 11/14/2019 075770 NEOFUNDS BY NEOPOST 7900044080303286 NEPOST POSTAGE Nepost Postage 001.000.25.514.30.45.00 Total 239563 11/14/2019 077285 NIGHT VISION DEVICES INC 0034979-IN INV 0034979- EDMONDS PD LONG CLIP ON WEAPON SIGHT- 4 628.000.41.521.23.31.00 Freight 628.000.41.521.23.31.00 Total 239564 11/14/2019 024910 NORMED 24808-801479 INV 24808-801479 - EDMONDS PD 17- BLACK NITRILE GLOVES L 001.000.41.521.22.31.00 4-BANDAGES(BOXES) 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 24808-801767 INV 24808-801767 - EDMONDS PD 4 BANDAGES (BOXES) 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 Total 239565 11/14/2019 074866 NORTHWEST PLAYGROUND EQUIPMEN EA01182019 PLAQUE FOR BENCH 6.2.b Page: 20 Page: 20 Packet Pg. 81 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds 6.2.b Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239565 11/14/2019 074866 NORTHWEST PLAYGROUND EQUIPMEN (Continued) PLAQUE FOR BENCH 127.000.64.575.50.35.00 210.0( 10.4% Sales Tax 127.000.64.575.50.35.00 21.& Total: 231 X 239566 11/14/2019 025690 NOYES, KARIN 000 00 954 PROF SERVICES ADB Minutes (11/6/19 Mtg) 001.000.62.558.60.41.00 222.0( Total : 222.0( 239567 11/14/2019 074148 OLSON, VIVIAN Olson, Vivain 10/19 ARBOR DAY VOLUNTEER SNACKS Volunteer snacks for Arbor Day event 001.000.62.524.10.31.00 34.9( Total : 34.9E 239568 11/14/2019 072739 O'REILLYAUTO PARTS 3685-438799 E155SO - PARTS E155SO - PARTS 511.100.77.594.48.64.00 37.9E 10.4% Sales Tax 511.100.77.594.48.64.00 3.9E Total : 41.9: 239569 11/14/2019 074793 PETDATA INC 8057 INV 8057 - EDMONDS PD- OCTOBE 36 ONE YEAR LICENSES @ $4.20 E 001.000.41.521.70.41.00 151.2( ONE REPLACEMENT TAG @ $4.20 001.000.41.521.70.41.00 4.2( ONE LATE FEE CHARGE @ $2.50 001.000.41.521.70.41.00 2.5( Total : 157.9( 239570 11/14/2019 062296 PETTY CASH PC2019-2 WWTP: PETTY CASH DIST 6/13-11/ Edmonds Auto Parts: Ultra Blue RTV 423.000.76.535.80.31.00 17.6z Page: 21 Packet Pg. 82 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239570 11/14/2019 062296 PETTY CASH (Continued) 239571 11/14/2019 028860 PLATT ELECTRIC SUPPLY Y196681 239572 11/14/2019 071811 PONY MAIL BOX & BUSINESS CTR 1115751 239573 11/14/2019 029117 PORT OF EDMONDS 03870 239574 11/14/2019 064088 PROTECTION ONE 291104 291104 291104 239575 11/14/2019 071559 PUBLIC SAFETY SELECTION PC 4918 PO # Description/Account 6/13/19: Parking Fees for PRandolph 423.000.76.535.80.43.00 Total WWTP: PO 97 WALL PACKS, SOCK WWTP: PO 97 WALL PACKS, SOCK 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total WATER - ELECSYS CORP FEDEX S WATER - ELECSYS CORP FEDEX S 421.000.74.534.80.31.00 Total PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total MUSEUM - INSTALLATION BALANCI MUSEUM - INSTALLATION BALANCI 001.000.66.518.30.41.00 FIRE STATION 17 - INSTALL BALAN, FIRE STATION 17 - INSTALL BALAN, 001.000.66.518.30.41.00 PUBLIC SAFETY - INSTALL BALANC PUBLIC SAFETY - INSTALL BALANC 001.000.66.518.30.41.00 Total INV 4918 EDMONDS PD - MORRIS PRE -HIRE EXAM - MORRIS 001.000.41.521.10.41.00 6.2.b Page: 22 aD L 3 c �a Amoun N 0 a m 107.0, u 124.6E .L N m 1,685.0, 175.2, 1,860m2i c �a 23.1, 23.1 a E U 3,345.3� o 3,345.% 0 0 a a 2,541.6( Q rn 7,611.31 23,935.8- 34,088.7; c a� E t 400.0( u Q Page: 22 Packet Pg. 83 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 239575 11/14/2019 071559 071559 PUBLIC SAFETY SELECTION PC (Continued) 239576 11/14/2019 061540 REPUBLIC SERVICES #197 3-0197-0800478 [chi- Riffe% 11 3-0197-0801132 3-0197-0829729 PO # Description/Account Total FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 PUBLIC WORKS CIVIC 7110 210TH PUBLIC WORKS CIVIC 7110 210TH 001.000.65.518.20.47.00 PUBLIC WORKS CIVIC 7110 210TH 111.000.68.542.90.47.00 PUBLIC WORKS CIVIC 7110 210TH 421.000.74.534.80.47.00 PUBLIC WORKS CIVIC 7110 210TH 423.000.75.535.80.47.10 PUBLIC WORKS CIVIC 7110 210TH 511.000.77.548.68.47.00 PUBLIC WORKS CIVIC 7110 210TH 422.000.72.531.90.47.00 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 Total 239577 11/14/2019 064769 ROMAINE ELECTRIC 5-025071 UNIT 109 - BATTERY UNIT 109 - BATTERY 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 239578 11/14/2019 072733 SCHWING BIOSET INC 61422964 WWTP: 11/2019 RENTAL CHG FOR 11/2019 rental charge for Hydraultic 423.000.76.535.80.48.00 6.2.b Page: 23 aD L 3 c �a Amoun y 0 400.0( 0 U d L_ 202.6( N m 34.2' v 130.0E c d M 130.0E c �a 130.0� o 130.0E a 130.0E 0 218.3, Ta 0 L a a 71.4E Q 1,177.0f 4 81.7E N E 8.5' 2 90.25 U c a� E t U 5,000.0( Q Page: 23 Packet Pg. 84 vchlist 11/14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239578 11/14/2019 072733 072733 SCHWING BIOSET INC (Continued) 239579 11/14/2019 072440 SCORDINO, JOE 22 239580 11/14/2019 070115 SHANNON & WILSON INC 111798 239581 11/14/2019 077289 SKYLAR PLUMBING BLD20191413 239582 11/14/2019 075543 SNO CO PUBLIC DEFENDER ASSOC 2903 239583 11/14/2019 037375 SNO CO PUD NO 1 200202554 200326460 200496834 200650851 200651644 PO # Description/Account Total : E7FG.REIMBURSEMENT OF EXPEL` E7FG.Reimbursement of Expenses tl 001.000.39.554.90.49.00 Total E4FC.SERVICES THRU 10/12/19 E4FC.Services thru 10/12/19 422.000.72.594.31.65.41 Total REFUND: DUPLICATE PERMIT Refund: BLD20191413 Duplicate per 001.000.257.620 Total PUBLIC DEFENSE CONTRACT - OC OCTOBER PUBLIC DEFENSE CONI 001.000.39.512.52.41.00 Total WWTP:10/3-10/31/19 FLOWMETER 10/3-10/31/19 FLOW METER 2400 H 423.000.76.535.80.47.62 HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 001.000.64.576.80.47.00 LIFT STATION #10 17526 TALBOT R LIFT STATION #10 17526 TALBOT R 423.000.75.535.80.47.10 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.64.576.80.47.00 PARK MAINTENANCE SHOP PARK MAINTENANCE SHOP 001.000.64.576.80.47.00 6.2.b Page: 24 a� L 3 c �a Amoun y 0 5,000.0( as U d L_ 640.1 £ T3 640.1E tl m z 2,945.0( m 2,945.0( c �a 148.0( o 148.0( a E 28,448.9� ,u 28,448.9< 0 7i 0 L a a 16.6( Q rn 14.8E 67.81 .E ra U 14.3� y E t 416.3E Q Page: 24 Packet Pg. 85 vchlist 11 /14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239583 11/14/2019 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 201184538 HICKMAN PARK HICKMAN PARK 001.000.64.576.80.47.00 201383270 CITY PARK GAZEBO CITY PARK GAZEBO 001.000.64.576.80.47.00 201431236 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 111.000.68.542.64.47.00 201453057 CIVIC CENTER PLAYFIELD LIGHTS CIVIC CENTER PLAYFIELD LIGHTS 001.000.64.576.80.47.00 201790003 ALDERWOOD INTERIE 6130 168TH ALDERWOOD INTERIE 6130 168TH 421.000.74.534.80.47.00 202114484 CITY PARK S RESTROOMS & SHEL CITY PARK S RESTROOMS & SHEL 001.000.64.576.80.47.00 202250635 9TH/GASPER LANDSCAPE BED / M 9TH/GASPER LANDSCAPE BED / M 001.000.64.576.80.47.00 202529186 STREET LIGHTING (303 LIGHTS @a STREET LIGHTING (303 LIGHTS @a 111.000.68.542.63.47.00 202576153 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS C 111.000.68.542.63.47.00 205184385 LIFT STATION #5 432 3RD AVE S / fV LIFT STATION #5 432 3RD AVE S / fV 423.000.75.535.80.47.10 220792758 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 221732084 VETERANS PLAZA METER 1000597 VETERANS PLAZA METER 1000597 6.2.b Page: 25 aD L 3 c �a Amoun N 0 a m U m 23.5- N 13.7z 14.8E 85.0, 0 L 20.9E a E 35.4E u 4- 0 �a 14.8E o a a Q 3,959.8E 4 15,915.3� E 17.9E u c aD 331.2( E t U co Q Page: 25 Packet Pg. 86 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 239583 11/14/2019 037375 SNO CO PUD NO 1 (Continued) 001.000.64.576.80.47.00 Total: 239584 11/14/2019 063941 SNO CO SHERIFFS OFFICE 2019-5503 INV 2019-5503 EDMONDS PD JAIL P SEPT 2019 INMATE MEDS 001.000.39.523.60.31.00 2019-5503 CREDIT 2019-5503 CREDIT FOR SEPT JAIL CREDIT INMATE MEDS - SEPT 201 001.000.39.523.60.31.00 Total 239585 11/14/2019 038300 SOUND DISPOSAL CO 103584 WWTP: RECYCLING Recycling + taxes 423.000.76.535.80.47.66 103587 PARKS MAINT GARBAGE AND REC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 Total 239586 11/14/2019 071585 STERICYCLE INC 3004879119 INV 3004879119 - CUST 6076358- E MONTHLY SERVICE CHARGE 001.000.41.521.80.41.00 Total 239587 11/14/2019 075587 THE UPS STORE #6392 00006 WWTP: 10/18/19 2 SHIP CHARGES 10/18/19 2 SHIP CHARGES TO 423.000.76.535.80.42.00 Total 239588 11/14/2019 072649 THE WIDE FORMAT COMPANY 119833 LARGE PLOTTER MONTHLY CONTI Nov-19 Maintenance on HP Pagewid( 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Tota I : 6.2.b Page: 26 Page: 26 Packet Pg. 87 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239589 11/14/2019 070744 TIGER OAK MEDIA Voucher List City of Edmonds Invoice 2019-210786 239590 11/14/2019 077070 UNITED RECYCLING & CONTAINER 87265 239591 11/14/2019 064423 USA BLUE BOOK 056699 239592 11/14/2019 044960 UTILITIES UNDERGROUND LOC CTR 9100148 239593 11/14/2019 075496 VALERIE INC 239594 11/14/2019 060359 WARDEN FLUID DYNAMICS 11092019 5318618-00 PO # Description/Account BUSINESS RECRUITMENT ADS SE) Business recruitment ads Dec Seattle 001.000.61.558.70.41.40 Total STORM & PARKS MAINT DUMP FEE STORM DUMP FEES 422.000.72.531.10.49.00 PARKS MAINTENANCE - DUMP FEE 001.000.64.576.80.47.00 Total WWTP: PO 102 - PH 4.00, 7.00 & 10 PH 4.00, 7.00 & 10.00 BUFFERS 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total UTILITIES UNDERGROUND LOCATI UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 UTILITIES UNDERGROUND LOCATI 422.000.72.531.90.41.00 UTILITIES UNDERGROUND LOCATI 423.000.75.535.80.41.00 Total HOLIDAY MARKET MANAGEMENT,' Holiday Market management service: 001.000.61.558.70.41.00 Total WWTP: PO 79 - NORGREN 1-1/4" FI 6.2.b Page: 27 a� L 3 c �a Amoun N 0 a m 1,750.0( u 1,750.0( N m 285.0( r 1,440.0( 1,725.0( c �a 113.8E �a a 36.3E 15.6� U 165.8: c 0 a 106.4' Q 106.4' r' 109.6z 322.5( E M v 2,000.0( 2,000.0( t U �a Q Page: 27 Packet Pg. 88 vchlist 11/14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor 239594 11/14/2019 060359 WARDEN FLUID DYNAMICS 239595 11/14/2019 065035 WASHINGTON STATE PATROL 239596 11/14/2019 067195 WASHINGTON TREE EXPERTS 239597 11 /14/2019 073552 W ELCO SALES LLC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) NORGREN 1-1/4" FILTER 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 120002864 INV 120002864 - EDMONDS PD OCT CPL CHECKS - 14 001.000.237.100 OCT BACKGROUND CHECKS - 4 001.000.41.521.11.41.00 Tota I : 119-665 STREET - 7538 243RD ST SW REM( STREET - 7538 243RD ST SW REM( 111.000.68.542.71.48.00 10.4% Sales Tax 111.000.68.542.71.48.00 119-670 PM: TREE SERVICE 8TH & FIR PM: TREE SERVICE 8TH & FIR 001.000.64.576.80.48.00 10.4% Sales Tax 001.000.64.576.80.48.00 119-671 PM: TREE REMOVAL BALLINGER R PM: TREE REMOVAL BALLINGER R 001.000.64.576.80.48.00 10.4% Sales Tax 001.000.64.576.80.48.00 Tota I : 7721 BUSINESS CARDS: PARKS, DEV. S' Bus. Cards Parks - Casey Colley 001.000.64.571.21.31.00 6.2.b Page: 28 a� L 3 c �a Amoun N 0 a (D 258.7E u 7.7E 13 N 27.7, 4) 294Z U m c a� 185.5( �a 137.0( o 322.5( j, M a E 740.0( U 4- 0 76.9E 0 L a 1,275.0( Q 132.6" 4 5,200.0( N E 540.8( f° 7,965.3, }U, c d E z 41.4E Q Page: 28 Packet Pg. 89 vchlist 11 /14/2019 11:56:50AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239597 11/14/2019 073552 WELCO SALES LLC (Continued) 239598 11/14/2019 072634 WHISTLE WORKWEAR TR-486329 239599 11/14/2019 075122 YAKIMA CO DEPT OF CORR 10/19 YAKIMA 96 Vouchers for bank code : usbank 96 Vouchers in this report PO # Description/Account Bus. Cards Clerks Office - Lacey Gra, 001.000.25.514.30.31.00 Bus. Cards - Development Services 001.000.62.524.10.31.00 10.4% Sales Tax 001.000.64.571.21.31.00 10.4% Sales Tax 001.000.25.514.30.31.00 10.4% Sales Tax 001.000.62.524.10.31.00 Total WWTP: RSLENKER RAIN COAT & B RSLENKER RAIN COAT & BIB 423.000.76.535.80.24.00 9.8% Sales Tax 423.000.76.535.80.24.00 Total OCT 2019 YAKIMA INMATE HOUSIN 35 DAYS JAIL HOUSING @ 63.65/D� 001.000.39.523.60.41.50 21 DAYS JAIL HOUSING @98.35/DA 001.000.39.523.60.41.50 SEPT 2019 INMATE MEDS 001.000.39.523.60.31.00 Total Bank total Total vouchers 6.2.b Page: 29 aD L 3 c �a Amoun N 0 a m 41.4E m 41.4E N 4.3" v 4.3" m c 4.3- m 137.2E �a 0 L 83.9E a E 8.2< 'ij 92.21 u 4- 0 �a 0 2,227.7E a Q 2,065.3E 8.4< 4,301 Z5 687,743.3, E 2 687,743.3, u c a� E t U �a Q Page: 29 Packet Pg. 90 vchlist 11 /14/2019 11:56:50AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 6.2.b Page: 30 Amoun Page: 30 Packet Pg. 91 6.2.c PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project vi Funding Project Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 ESFE E STM 174th St. & 71st Ave Storm Improvements c521 EBFB Q. STM 183rd PI SW Storm Repairs c491 E6FE 3 SWR 2016 Sanitary Sewer Replacement Projects c469 ESGA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA c tv WTR 2017 Waterline Replacement Projects i014 E6JB r U) STM 2018 Lorian Woods Study s018 EBFA m STIR 2018 Minor Sidewalk Project i032 EBDA STIR 2018 Overlay Program i030 EBCB = SWR 2018 Sewerline Overlays i035 EBCElid ui SWR 2018 Sewerline Replacement Project c492 E6GC v O STIR 2018 Traffic Calming i027 EBAA t r WTR 2018 Waterline Overlays i034 EBCD m c WTR 2018 Waterline Replacement Project c493 E6JC m STIR 2019 Downtown Parking Study s021 E9AC STIR 2019 Guardrail Install i039 E9AB tv O STIR 2019 Overlay Program i036 E9CA STIR 2019 Pedestrian Safety Program i041 E9DB Q- SWR 2019 Sewerline Replacement Project c516 EBGA STM 2019 Storm Maintenance Project c525 EBFC O WTR 2019 Swedish Waterline Replacement c523 EBJA M STIR 2019 Traffic Calming i038 E9AA O L STIR 2019 Traffic Signal Upgrades i045 E9AD Q- UTILITIES 2019 Utility Rate & GFC Update s020 EBJB Q WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA r STIR 2020 Overlay Program i042 EOCA r N STIR 220th Adaptive i028 EBAB m STM 224th & 98th Drainage Improvements c486 E6FB E O STIR 228th St. SW Corridor Improvements i005 E7AC ? O STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD a STIR 238th St. Island & Misc. Ramps i037 EBDC d rn STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA r m STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA Li STIR 84th Ave W Overlay from 220th to 212th i031 EBCC c m STIR 89th PI W Retaining Wall i025 E7CD E STIR ADA Curb Ramps i033 EBDB STIR ADA Transition Plan s016 E6DB r r Q STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB Revised 11/14/2019 Packet Pg. 92 6.2.c PROJECT NUMBERS (By Project Title) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 E5DA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase 11 c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5JB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC STR Edmonds Street Waterfront Connector c478 E5DB WTR Five Corners Reservoir Re -coating c473 E51KA PM Fourth Avenue Cultural Corridor c282 E8MA PRK Frances Anderson Center Bandshell Replacement c477 E6MB STR Hwy 99 Enhancements (Phase 111) c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA FAC PW Concrete Regrade & Drainage South c540 E9MA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 E5AA UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STR Walnut St. Walkway (6th-7th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 11/14/2019 Packet Pg. 93 PROJECT NUMBERS (By Engineering Number) 6.2.c Engineering Protect Protect Accounting Funding Number Number Protect Title STR EOCA i042 2020 Overlay Program c368 76th Ave W at 212th St SW Intersection Improvements STIR E1DA c354 Sunset Walkway Improvements 99 Enhancements (Phase III) STM E2FC c380 Edmonds Marsh Feasibility Study E3DB 238th St. SW Walkway (100th Ave to 104th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) Northstream Pipe Abandonment on Puget Drive STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration Make Ballinger Associated Projects STM E41FE c455 Dayton Street Stormwater Pump Station E4GB Citywide CIPP Sewer Rehab Phase SWR E4GC c461 Lift Station #1 Basin & Flow Study Sewer Outfall Groundwater Monitoring FAC E4MB c443 Edmonds Fishing Pier Rehab rackside Warning System STIR ESDA c474 Bikelink Project treet Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility 2016 Sanitary Sewer Replacement Projects SWR ESGB s011 Lake Ballinger Trunk Sewer Study 12th Ave & Sierra Stormwater System Improvements WWTP ESHA c481 WWTP Outfall Pipe Modifications Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR ESKA c473 Five Corners Reservoir Re -coating UTILITIES s010 Standard Details Updat STIR E6AA s014 Hwy 99 Gateway Revitalization Citywide Protected missive Traffic Signal Conversion STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) ADA Transition Plan STIR E6DD i017 Minor Sidewalk Program Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements s017 Stormwater Comp Plan Update STM E61FE c491 183rd PI SW Storm Repairs 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC 2018 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project ■ a Veteran's Plaz Revised 11/14/2019 Packet Pg. 94 PROJECT NUMBERS (By Engineering Number) 6.2.c Engineering Protect Protect Accounting Funding Number Number Project Title PRK E6MB c477 Frances Anderson Center Bandshell Replacement edestrian Signals STIR E7AC i005 228th St. SW Corridor Improvements E7CD 89th Prff Retaining Wa STIR E7DC i026 Citywide Pedestrian Crossing Enhancements OVD Slope pair & Stabilization STM E71`13 c495 Storm Drain Improvements @ 9510 232nd St. SW E7FG NPDES (Studerlff Saving Salmo WTR E7JA c498 2019 Waterline Replacement E7MA aterfront Development & Restoration (Construction) PRK E7MA c496 Waterfront Development & Restoration (Design) Waterfront wvelopmenIffRestoration (Pre - Design) STR E8AA i027 2018 Traffic Calming STIR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements 2018 Overlay Program STIR E8CC i031 84th Ave W Overlay from 220th to 212th E8CD 2018 Waterline Overlays SWR E8CE i035 2018 Sewerline Overlays 18 Minor Sidewalk Project STIR E8D13 i033 ADA Curb Ramps 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study c521 4th St. & 71 st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Prc c516 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacemer 2019 Utility Rate & GFC PM E8MA c282 Fourth Avenue Cultural Corridor 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install E9AC s021 2019 Downtown Parking Study STIR E9AD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program E9DC Walnut St. Walkway (6th-7th) STM E9FA s022 Ballinger Regional Facility Pre -Design c540 PW Concrete Regrade & Drainage South ■ ■ J Revised 11/14/2019 Packet Pg. 95 6.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accountinq Funding Number Number Project Title PM E8MA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E2FC c380 Edmonds Marsh Feasibility Study STIR E2AD c405 Hwy 99 Enhancements (Phase III) STM E31FE c410 Northstream Pipe Abandonment on Puget Drive STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase I SWR E4GC c461 Lift Station #1 Basin & Flow Study SWR E5GA c469 2016 Sanitary Sewer Replacement Projects STIR E5AA c470 Trackside Warning System WTR E5KA c473 Five Corners Reservoir Re -coating STIR E5DA c474 Bikelink Project PRK E6MB c477 Frances Anderson Center Bandshell Replacement STIR E5DB c478 Edmonds Street Waterfront Connector STM E5FD c479 Seaview Park Infiltration Facility PRK E6MA c480 Veteran's Plaza WWTP E5HA c481 WWTP Outfall Pipe Modifications WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STM E51FE c484 12th Ave & Sierra Stormwater System Improvements STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STM E6FB c486 224th & 98th Drainage Improvements SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II STM E61FE c491 183rd PI SW Storm Repairs SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement SWR E8GA c516 2019 Sewerline Replacement Project STM E8FB c521 174th St. & 71 st Ave Storm Improvements WTR E8JA c523 2019 Swedish Waterline Replacement STM E8FC c525 2019 Storm Maintenance Project FAC E9MA c540 PW Concrete Regrade & Drainage South PRK E7MA c544 Waterfront Development & Restoration (Construction) STIR E7AC i005 228th St. SW Corridor Improvements Revised 11/14/2019 Packet Pg. 96 6.2.c PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accountinq Funding Number Number Project Title STM E61FA i011 Northstream Culvert Repair Under Puget Drive SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAA i027 2018 Traffic Calming STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCB i030 2018 Overlay Program STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDA i032 2018 Minor Sidewalk Project STIR EBDB i033 ADA Curb Ramps WTR EBCD i034 2018 Waterline Overlays SWR EBCE i035 2018 Sewerline Overlays STIR E9CA i036 2019 Overlay Program STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install STIR E9DA i040 Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (6th-7th) STIR E9AD i045 2019 Traffic Signal Upgrades STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E71FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB s0l l Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STIR E9AC s021 2019 Downtown Parking Study STM E91FA s022 Ballinger Regional Facility Pre -Design Revised 11/14/2019 Packet Pg. 97 6.2.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project vi Funding Project Title Number Number N FAC Edmonds Fishing Pier Rehab c443 E4MB E FAC PW Concrete Regrade & Drainage South c540 E9MA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Frances Anderson Center Bandshell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Development & Restoration (Construction) c544 E7MA r o PRK Waterfront Development & Restoration (Design) c496 E7MA m PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA v STM 12th Ave & Sierra Stormwater System Improvements c484 ESFE 4) is STM 174th St. & 71st Ave Storm Improvements c521 EBFB ui lid STM 183rd PI SW Storm Repairs c491 E61FE STM 2018 Lorian Woods Study s018 EBFA v STM 2019 Storm Maintenance Project c525 EBFC r m c STM 224th & 98th Drainage Improvements c486 E6FB STM Ballinger Regional Facility Pre -Design s022 E91FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Edmonds Marsh Feasibility Study c380 E2FC O STM Lake Ballinger Associated Projects c436 E4FD Q. STM Northstream Culvert Repair Under Puget Drive i011 E61FA STM Northstream Pipe Abandonment on Puget Drive c410 E31FE v STM NPDES (Students Saving Salmon) m013 E7FG O STM OVD Slope Repair & Stabilization m105 E71FA > O L STM Seaview Park Infiltration Facility c479 ESFD Q STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB Q STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC r STIR 2018 Minor Sidewalk Project i032 EBDA fn STIR 2018 Overlay Program i030 EBCB m STIR 2018 Traffic Calming i027 EBAA E 7 STIR 2019 Downtown Parking Study s021 E9AC Z O STIR 2019 Guardrail Install i039 E9AB a STIR 2019 Overlay Program i036 E9CA y STIR 2019 Pedestrian Safety Program i041 E9DB STIR 2019 Traffic Calming i038 E9AA r m STIR 2019 Traffic Signal Upgrades i045 E9AD m STIR 2020 Overlay Program i042 EOCA Li STIR 228th St. SW Corridor Improvements i005 E7AC c N STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD E STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB r r Q STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 11/14/2019 Packet Pg. 98 6.2.c PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 E8CC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 E8DB STIR ADA Transition Plan s016 E6DB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 E5DA STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 E5DB STIR Hwy 99 Enhancements (Phase III) c405 E2AD STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 E5AA STIR Walnut St. Walkway (6th-7th) i044 E9DC STIR 220th Adaptive i028 E8AB SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 E8GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide Cl PP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES 2019 Utility Rate & GFC Update s020 E8,113 UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 E8JA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 WTR Five Corners Reservoir Re -coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Revised 11/14/2019 Packet Pg. 99 6.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 932 (10/16/2019 to 10/31/2019) c Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -156.28 111 ABSENT NO PAY LEAVE 30.00 0.00 121 SICK SICK LEAVE 898.88 32,104.11 122 VACATION VACATION 1,128.37 38,933.88 123 HOLIDAY HOLIDAY HOURS 82.50 2,881.17 124 HOLIDAY FLOATER HOLIDAY 17.00 509.07 125 COMP HOURS COMPENSATORY TIME 177.25 6,276.29 130 COMP HOURS Holidav Compensation Used 8.00 288.72 131 MILITARY MILITARY LEAVE 96.00 3,061.45 135 SICK WASHINGTON STATE SICK LEA 12.50 274.72 150 REGULAR HOURS Kelly Dav Used 190.00 7,625.88 155 COMP HOURS COMPTIME AUTO PAY 173.67 8,188.80 160 VACATION MANAGEMENT LEAVE 1.00 46.00 170 REGULAR HOURS COUNCIL BASE PAY 700.00 8,750.00 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 200.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,521.58 190 REGULAR HOURS REGULAR HOURS 19,463.75 689,199.67 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,202.46 196 REGULAR HOURS LIGHT DUTY 190.00 7,450.88 210 OVERTIME HOURS OVERTIME -STRAIGHT 5.00 176.70 215 OVERTIME HOURS WATER WATCH STANDBY 72.00 4,061.68 216 MISCELLANEOUS STANDBY TREATMENT PLANT 16.00 1,473.35 220 OVERTIME HOURS OVERTIME 1.5 198.00 13,894.18 225 OVERTIME HOURS OVERTIME -DOUBLE 6.00 434.01 405 ACTING PAY OUT OF CLASS - POLICE 0.00 98.45 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 360.87 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,420.23 602 COMP HOURS ACCRUED COMP 1.0 50.50 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 182.00 0.00 606 COMP HOURS ACCRUED COMP 2.0 1.25 0.00 901 SICK ACCRUED SICK LEAVE 19.84 0.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 78.66 acp MISCELLANEOUS Accreditation 1 % Part Time 0.00 9.67 11 /07/2019 Packet Pg. 100 6.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 932 (10/16/2019 to 10/31/2019) c Hour Type Hour Class Description Hours Amount acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 172.80 boc MISCELLANEOUS BOC II Certification 0.00 91.74 colre MISCELLANEOUS Collision Reconstruction ist 0.00 37.07 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 564.90 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 914.78 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 575.65 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 837.62 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 4,846.89 k9 MISCELLANEOUS K-9 PAY 0.00 217.06 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 837.78 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 890.86 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,779.62 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,421.71 Ig14 LONGEVITY Lonqevitv 5% 0.00 942.40 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 Igo LONGEVITY Lonqevitv 1 % 0.00 373.60 Iq5 LONGEVITY Lonqevitv 3% 0.00 444.80 Ig6 LONGEVITY Lonqevitv .5% 0.00 285.93 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 468.85 Ig9 LONGEVITY Lonqevitv 3.5% 0.00 104.93 mtc MISCELLANEOUS MOTORCYCLE PAY 0.00 111.20 pds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,033.08 prof MISCELLANEOUS PROFESSIONAL STANDARDS ; 0.00 173.48 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 287.66 sqt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 173.48 slw SICK SICK LEAVE ADD BACK 34.09 0.00 sro MISCELLANEOUS School Resource Officer 0.00 111.20 str MISCELLANEOUS STREET CRIMES 0.00 462.88 11 /07/2019 Packet Pg. 101 6.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 932 (10/16/2019 to 10/31/2019) Hour Type Hour Class Description traf MISCELLANEOUS TRAFFIC Hours Amount 0.00 111.20 23,757.60 Total Net Pay: $860,544.06 $587,473.16 11 /07/2019 Packet Pg. 102 6.2.e Benefit Checks Summary Report City of Edmonds Pay Period: 932 - 10/16/2019 to 10/31/2019 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 63987 11/05/2019 epoa EPOA-1 POLICE 69.00 0.00 63988 11/05/2019 jhan JOHN HANCOCK 619.70 0.00 63989 11/05/2019 flex NAVIA BENEFIT SOLUTIONS 1,947.35 0.00 63990 11/05/2019 icma VANTAGE TRANSFER AGENTS 304884 3,726.06 0.00 63991 11/05/2019 afscme WSCCCE, AFSCME AFL-CIO 2,418.93 0.00 8,781.04 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 2952 11/05/2019 pens DEPT OF RETIREMENT SYSTEMS 317,272.75 0.00 2953 11/05/2019 aflac AFLAC 5,999.92 0.00 2956 11/05/2019 us US BANK 108,142.23 0.00 2957 11/05/2019 mebt WTRISC FBO #N3177B1 105,157.41 0.00 2958 11/05/2019 wadc WASHINGTON STATE TREASURER 27,264.91 0.00 2960 11/05/2019 pb NATIONWIDE RETIREMENT SOLUTION 5,649.07 0.00 2961 11/05/2019 oe OFFICE OF SUPPORT ENFORCEMENT 1,227.00 0.00 570,713.29 0.00 Grand Totals: 0.00 579,494.33 11 /7/2019 Packet Pg. 103 6.3 City Council Agenda Item Meeting Date: 11/19/2019 Ordinance Requiring Open Public Meetings Act Training for Boards and Commissions Staff Lead: Shane Hope Department: Development Services Preparer: Scott Passey Background/History Narrative The "Open Public Meetings Act," (Chapter 42.30 RCW) requires all meetings of Boards and Commissions to be open and public and that all persons shall be permitted to attend any such meeting (with a few specified limitations). Notably, Section 42.30.205 RCW, entitled "Training," requires every member of a governing body of a public agency, including members of boards and commissions, to complete Open Public Meetings Act (OPMA) training within ninety days of taking an oath of office or otherwise assuming duties as a public official. It also requires completion of training at intervals of no more than four years as long as the individual is a member of the governing body of a public agency. Staff Recommendation Forward to full Council for action. Although OPMA training is required under state law, it would be easier and clearer for boards and commissions if the requirement is included in the Edmonds Municipal Code. Some Board and Commission members have had training within the past four years. Others are probably a bit behind. The good news is that training is easier to obtain than ever. It can be done online and a certificate generated. Alternately, the City Attorney's Office (or another agency) can provide the training directly to a board or commission. An ordinance (see attachment) has been drafted for the City Council's consideration. It would add a new section to Title 10 (Boards and Commissions) of the EMC. Attachments: Att. 1: City of Edmonds - Ordinance - OPMA Training - 10-22-19-DRAFT Packet Pg. 104 6.3.a CITY OF EDMONDS, WASHINGTON ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADDING CHAPTER 10.02 ENTITLED "OPEN PUBLIC MEETINGS ACT TRAINING" TO TITLE 10 OF THE EDMONDS CITY CODE; PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE AND REVISIONS BY THE CODE REVISER. WHEREAS, Edmonds' Boards and Commissions are governed by Title 10 of the Edmonds City Code; and WHEREAS, pursuant to Chapter 42.30 RCW, entitled "Open Public Meetings Act," all meetings of Boards and Commissions shall be open and public and all persons shall be permitted to attend any such meeting, except as otherwise provided for in Chapter 42.30 RCW; and WHEREAS, Section 42.30.205 RCW, entitled "Training," requires every member of a governing body of a public agency, including members of boards and commissions, to complete Open Public Meetings Act training within ninety days of taking an oath of office or otherwise assuming duties as a public official, and requires completion of training at intervals of no more than four years as long as the individual is a member of the governing body of a public agency; and WHEREAS, the City Council of the City of Edmonds would like to add a new chapter to Title 10, Chapter 10.02, entitled "Open Public Meetings Act Training;" NOW THEREFORE, THE CITY COUNICL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new Chapter, Chapter 10.02, of the Edmonds City Code entitled "Open Public Meetings Act Training" shall be added in full as follows: Chapter 10.02 OPEN PUBLIC MEETINGS ACT TRAINING 10.02.010 Open Public Meetings Act Training. A. Every member of an Edmonds Board or Commission must complete training on the Open Public Meetings Act, Chapter 42.30 RCW, no later than ninety days after the date the member v either: r Q 1. Takes the oath of office, if the member is required to take an oath of office to assume c his or her duties as a public official; or E s a Packet Pg. 105 6.3.a 2. Otherwise assumes his or her duties as a public official. B. In addition to the training required under subsection (A) of this section, every member of an Edmonds' Board or Commission must complete training at intervals of no more than four years as long as the individual is a member of an Edmonds' Board or Commission. C. Training may be completed remotely with technology including but not limited to internet- based training. D. Within seven days of completing Open Public Meetings Act training, the Edmonds' Board or Commission member shall provide a certificate of completion to the City Clerk. Section 2. Severability. If any section, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be preempted by state or federal law or regulation, such decision or preemption shall not affect the validity of the remaining portions of this ordinance or its application to other persons or circumstances. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary non -substantive corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering. ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE DAY OF , 2019. CITY OF EDMONDS Dave Earling, Mayor ATTEST/AUTHENTICATED: a Packet Pg. 106 6.3.a Scott Passey, City Clerk APPROVED AS TO FORM: Jeff Taraday, City Attorney Date of Publication: a Packet Pg. 107 6.4 City Council Agenda Item Meeting Date: 11/19/2019 Amendment #3 to Herrera Professional Services Agreement - Waterfront Redevelopment Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History In March 2017 Council approved a contract with Herrera Environmental Consultants to provide permit support, critical areas reporting, biological evaluation and forage fish spawn survey (contract attached); in November 2017 Council approved amendment #1 (attached) which added design support with regards to the Shoreline Substantial Development Permit; in June 2019 Council approved amendment #2 (attached) to the contract to include support for non -concurrence determination, support for SEPA appeal and testimony for the SEPA appeal. On November 12, 2019 the Parks and Public Works Committee authorized this amendment #3 to be added to the consent agenda. Staff Recommendation Authorize the Mayor to sign the agreement. Narrative Amendment #3 (attached) - represents additional work to be completed by Herrera. Specifically, they will be conducting additional Forage Fish Surveys as required by the WDFW in our HPA permit. It was determined that the fish window can be extended due to an absence of forage fish however we will need to continue testing to ensure habitat is not disrupted. This expense will be paid for using savings we have realized on the project due to minor deductive changes. In addition the contract includes support associated with the Snohomish County easement trial (both attendance and testimony). This portion will be paid for using existing Parks and Recreation Professional Services budget. This is a scope of work change request, not a request for additional funding. Attachments: Herrera PSA 2019 Herrera Amendment No 2 to PSA dated 3-23-17 Herrera Amend #1 - #7125 Waterfront Center Amendment No. 3 to Herrera Consulting Professional Services Agreement 10.10.19 Packet Pg. 108 6.4.a CITY OF EDMONDS DAVE EARLING 700 Mein Street EDMONDS. WA 90020 • 425.771.0320 , FAX 423-771-M53 MAYOR Websils: www,odmondswo.gov r�9❑ 19gil PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT, made and entered into between the City of Edmonds, hereinafter referred to as the "City", and Herrera Environmental Consultants hereinafter referred to as the "Consultant"; WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide environmental permitting services for the Edmonds Waterfront Center project; NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of SEVENTY FOUR THOUSAND THREE HUNDRED ELEVEN DOLLARS $74,311. B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. Packet Pg. 109 6.4.a 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The term of this agreement shall be from March 17, 2017 through December 31, 2018. 5. Indemnification I Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Packet Pg. 110 6.4.a Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be Iimited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination .prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. Packet Pg. 111 6.4.a 11. Integration. The Agreement between the parties shall consist of this document, the Scope of Services attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Services, the City understands that a revision to the Scope of Services and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Services in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Services. - 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time Iimitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Nan -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. I6. Covenant against contingent_ fees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this contract, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. Packet Pg. 112 6.4.a 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Herrera Environmental Consultants 2200 Sixth Avenue Suite 1100 Seattle, WA 98121 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. ,_, """"'• j ' Y. DATED THIS a' .L DAY OF 2017. r:i �; r:� �';; ;a:� j- i � a, CITY ED Herrera Environmental Consultants � �12 ri ti•: � '� By D vid O. Earling, Mayor Its ATTEST/AUTHENTICATED: `� cott Passey, ity Cler AP V A'SVO FO . Office of the City Attorney Packet Pg. 113 6.4.a STATE OF WASHINGTON ) )ss COUNTY OF ) On this -24 day of , 2017, before me, the undersigned, a Notary Public in and for the State off Washington, duly commissioned and sworn, personally appeared l�r D ? to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. �L 4� sZ rRY NO P LIC r : u -•�- ' My missi n expires; =� �• Packet Pg. 114 6.4.a Exhibit A SCOPE OF WORD EDMONDS WATERFRONT CENTER ENVIRONMENTAL PERMITTING SUPPORT SERVICES The City of Edmonds (City) is proposing to redevelop the Edmonds Senior and Community Center, to be renamed the Edmonds Waterfront Center, along with its associated parking and beach access, and to construct a walkway connector on the beach in front of the Ebb Tide condominium building within a City easement. These project elements together are part of the Edmonds Waterfront Center Project (project). On September 11, 2015, Environmental Works authorized Herrera Environmental Consultants (Herrera) to prepare an earlier version of this scope of work and attached budget to assist the City with environmental permitting of the project. Subsequently, on November 2, 2016, Herrera participated in a meeting with the project team, including representatives from the City, the Senior Center, Environmental Works, and Barker Landscape Architects to discuss project elements and schedule. Based on the pre - application meeting with the US Army Corps of Engineers (USACE) that occurred on September 11, 2015, the team meeting on November 2, 2016, and an evaluation of City of Edmonds environmental permitting requirements, the following environmental permits and approvals are anticipated for the project: Regulatory Agency Permit US Army Corps of Clean Water Act Section 404 and Rivers and Engineers (USACE) Harbors Act Section 10 -- Nationwide Permits Washington State Section 401 Water Quality Certification Department of Construction Stormwater General Permit Ecolo_q (Ecology) Washington Hydraulic Project Approval (HPA) Department of Fish and Wildlife (WDFW) City of Edmonds Shoreline Substantial Development Permit (City) Compliance Approvals • Endangered Species Act Compliance (may affect; not likely to adversely affect determination) • Magnuson -Stevens Fishery Conservation and Management Act Compliance • National Historic Preservation Act Section 106 Compliance • Coastal Zone Management Act Consistency Certification _ • State Environmental Policy Act (SEPA) Threshold Determination ■ SEPA Threshold Determination ■ Critical Areas Checklist and Review These environmental permits are anticipated based on the following assumptions. If the project does not continue to align with these assumptions, additional permits and approvals may be necessary, which are not included in this scope. re wurhMtn.4r.�.. Mr MR14 March 16, 2017 1 of I I Herrera Environmental Consultants Packet Pg. 115 6.4.a SCOPE OF WORK ■ All project elements will be permitted together as one complete project with two phases; Phase 1 includes redevelopment of the Senior Center, the parking lot, and bulkhead removal/beach restoration; Phase 2 includes the Ebb Tide Walkway. ■ USACE will be the lead federal agency. ■ Any intertidal eelgrass beds will not be impacted by project actions ■ Proposed bulkhead/steps and stormwater outfall(s) will be located waterward of the mean higher high water (MHHW) elevation of Puget Sound. ■ No excavation will occur in native soils. ■ No excavation of hazardous materials will occur waterward of MHHW elevation. ■ Project will comply with Washington Department of Natural Resources guidelines for pile removal. ■ Excavation waterward of MHHW elevation will occur with equipment positioned on uplands. ■ Construction staging will occur landward of MHHW elevation, with the exception of the Ebb Tide Walkway, which may be constructed by barge. Project will not result in a net increase of impervious surfaces. ■ Project will comply with current Washington State Department of Ecology (Ecology) stormwater manual requirements. ■ Project will be constructed on property owned by the Edmonds Senior and Community Center and/or City of Edmonds. ■ Ebb Tide Walkway will be constructed waterward of the MHHW elevation. ■ Project will be permitted under a Section 404 Nationwide permit and will not require an Individual permit ■ The project will not require an Individual Section 401 Water Quality Certification. ■ The beach restoration element of the project will be mitigation for permanent impacts associated with the Ebb Tide Walkway construction. No off -site mitigation will be required. This scope of work does not include the following; ■ Assistance with application for other City permits (e.g., clearing and grading, right-of-way, stormwater, utilities, and building permits) and associated activities (e.g., City of Edmonds pre -application meeting and Land Use Application) ■ Permitting assistance or preparation of studies related to cultural resources or hazardous materials ■ Formal coordination with local tribes outside of the pre -application meeting included in Task 1 = Project design services = Construction support services March 16, 2017 2 of 11 Herrera Environmental Consultants Packet Pg. 116 6.4.a SCOPE OF WORK Support during an appeal process for any project permits This scope of work includes a discussion of the activities, assumptions, and deliverables associated with the following tasks that Herrera will perform on the project: ■ Task 1— Permitting Plan and Coordination ■ Task 2 — Critical Areas Report and Checklist ■ Task 3 — Biological Evaluation ■ Task 4 — SEPA Environmental Checklist ■ Task 5 — USACE, Ecology, and WDFW Permit Applications ■ Task 6 — Forage Fish Spawn Surveys Task 1- Permitting Plan and Coordination Herrera will develop a permitting plan in the form of a matrix that will serve as a permitting "road map" for the project. The matrix will identify applicable required federal, state, and City permits/approvals required for the project. For each permit/approval identified, the plan will identify the regulatory agency and contact information; jurisdiction/trigger, submittal information and required supporting materials; permit review timelines; fees; and comments specific to project elements. In addition, this task will entail assessing applicability of streamlined permitting mechanisms, potential mitigation requirements, and related support for navigating the permitting process. Herrera will coordinate with USACE, WDFW, the Tulalip Tribe, and the City's Development Services Department as necessary to develop the permitting plan. Herrera will prepare for and participate in meetings with the project team to discuss project plans, design development, schedule, necessary permits, and permit submittal requirements. Herrera will prepare for and participate in a pre -application meeting with representatives from USACE, WDFW, the Tulalip Tribe, and the project team to discuss the permitting plan, permit submittal requirements and schedule, and proposed mitigation strategy. Herrera will coordinate with the project team to prepare coordination/support materials for the pre -application meeting, including drawings, evaluation documents, calculations, or other materials, as requested by the City project manager. Meeting notes will be prepared following all meetings. During project design, Herrera will provide input relative to permitting feasibility and complexity; recommend best management practices and avoidance and minimization measures; and provide specifications specific to forage fish survey requirements and contractor timeframes and notifications. March 16, 2017 3 of 11 Herrera Environmental Consultants Packet Pg. 117 6.4.a SCOPE OF WORK Assumptions ■ Herrera will prepare a draft permit matrix for review and comment by the project team and will respond to one consolidated set of comments and finalize the permit matrix. Evaluation under the National Environmental Policy Act (NEPA) will not be triggered. a The project will be evaluated under the City's proposed Shoreline Master Plan update and Critical Areas Ordinance update. • The project will be evaluated using the proposed updates to the USACE Seattle District's 2017 Nationwide permits (Special Public Notice dated June 20, 2016, as revised). ■ Herrera will prepare for and participate in up to five (5) one -hour conference calls with the project team and provide meeting notes after each meeting. ■ Herrera will make all necessary arrangements for the on -site pre - application meeting with USACE, WDFW, Tulalip Tribes, and project team members. Herrera will prepare a meeting agenda, and other members of the project team will provide design drawings and calculations, as relevant to support the discussion in this meeting. * The pre -application meeting is assumed to be up to 2 hours in length and will be held at the project site; travel time to the meeting is assumed to be 30 minutes each way from Herrera's offices. The pre -application meeting will be attended by two Herrera team members. Deliverables ■ Draft Permit Plan ■ Final Permit Plan ■ Pre -Application Meeting agenda and notes Task 2 —Critical Areas Report and Checklist The project site is located along the Puget Sound nearshore environment (intertidal and shore zones) which is defined by the City as a fish and wildlife habitat conservation area (FWHCA) and regulated by the City as a critical area. In accordance with Edmonds Community Development Code (ECDC) Chapter 23.90, Herrera will prepare a Critical Areas Report and Checklist that characterizes this FWHCA within 200 feet of the project limits. The Critical Areas Report and Checklist will support federal, state, and City permit applications. The report will include a habitat assessment, evaluate project impacts, and identify mitigation measures. The habitat assessment will identify documented presence of federally- and state -designated endangered, threatened, and sensitive species; and species of local importance that have a primary association with the FWHCA (e.g., fish, marine birds, and marine mammals). In addition, the habitat assessment will identify and March 16, 2017 4 of l t Herrera Environmental Consultants Packet Pg. 118 6.4.a SCOPE OF WORK characterize state priority habitats, habitats of local importance, forage fish spawning areas, and waters of the state. Herrera biologists will conduct a reconnaissance site visit to assess existing habitat conditions and ecological functions provided at the project site. The assessment will also present how the project supports WDFW management recommendations for identified priority habitats and species. During the site visit, Herrera biologists will delineate the ordinary high water mark (OHWM) on the beach between the southwest end of the Ebb Tide bulkhead and the northeast end of the creosote bulkhead. The OHWM will be determined using the definition set forth in WAC 173-22- 030(11) and methodology published by the Washington State Department of Ecology (Olson and Stockdale 2008, 08-06-001; Anderson et al., 16-06-029). This OHWM will be hereafter called the SMA (Shoreline Management Act) OHWM to distinguish it from the Corps OHWM already established by existing survey. This delineation will involve using sequentially numbered flags to identify the OHWM as evidenced by abrupt changes in topography, dominance of perennial vegetation, sediment deposits, drift lines, and signs of scouring. In high energy marine systems, where the action of waves is sufficient to prevent vegetation establishment below mean higher high tide, the OHWM is coincident with the line of vegetation. Where there is no vegetative cover for less than one hundred feet parallel to the shoreline, the OHWM is the average tidal elevation of the adjacent lines of vegetation. Where the OHWM cannot be found with this methodology, the OHWM is the elevation of the mean higher high tide. Herrera will record the OHWM location using a handheld GPS unit with sub -meter accuracy. Assumptions ■ In support of identifying fish and wildlife species and habitats, Herrera will request data from the WDFW Priority Habitats and Species (PHS) database. ■ Two Herrera biologists will conduct a site visit in one 8-hour day, including travel. ■ The OHWM survey will occur during low tide. ■ Herrera biologists will survey for the presence of eelgrass on exposed beach areas during low tide. Herrera will not conduct dive surveys for eelgrass. * The City will provide access to the Ebb Tide property. ■ Herrera will not conduct a forage fish spawn survey as part of this task. ■ The Ebb Tide Walkway element of the project will result in permanent impacts to the FWHCA; however, the beach restoration associated with bulkhead removal will mitigate for these permanent impacts. The Critical Areas Report will characterize habitat impacts associated with the walkway and describe how beach restoration will mitigate these impacts. March 16, 2017 5 of 11 Herrera Environmental Consultants Packet Pg. 119 6.4.a SCOPE OF WORK • Additional mitigation measures will include best management practices during design and construction intended to minimize impacts on the FWHCA. ■ The City or others will submit the Critical Areas Report and Checklist with City permit applications to the Planning Division. • This task includes follow-up coordination with the City Planning Division to discuss review comments; if the Planning Division requests revisions to the Critical Areas Report, Herrera will make one round of revisions. ■ There is no indication that the project site and adjacent areas contain the following critical areas and therefore, they will not be addressed in the Critical Areas Report: Wetlands, Streams, and Critical Aquifer Recharge Areas. ■ Frequently Flooded Areas (i.e.,100-year floodplain) will be addressed based upon existing project documentation prepared by Herrera . ■ If the Shoreline Substantial Development Permit (the application for which is to be prepared by others) is appealed, support during the appeals process is not covered by this scope of work. Deliverables An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Draft Critical Areas Report An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Final Critical Areas Report An electronic copy (Adobe Acrobat file format) of the Critical Areas Checklist Task 3 -- Biological Evaluation Herrera will prepare a Biological Evaluation (BE) in support of Endangered Species Act (ESA) and Magnuson -Stevens Fishery Conservation and Management Act (MFCMA) compliance. Based on a preliminary evaluation of the project site, the project will affect listed threatened species (e.g., Chinook salmon) and designated critical habitat regulated under the ESA; and essential fish habitat regulated under MFCMA, The BE will be based on site reconnaissance conducted as part of Task 2, available published documentation, and contacts with resource agency staff. Assumptions ■ Based on the need for a federal permit, the USACE will be the lead agency responsible for ESA and MFCMA compliance. • The project will result in a "may affect, not likely to adversely affect" determination. ■ The project engineer/architect will provide Herrera with project plans and information including clearing, grading, civil design, temporary erosion and sediment control measures, stormwater - .1w.fn..rrcs4.arr 1— f l0914 March 16, 2017 b of 11 Herrera Environmental Consultants Packet Pg. 120 6.4.a DeUverobtes SCOPE OF WORK management features, construction limits, building footprints, anticipated construction equipment, pile driving specifications, work area isolation measures, and construction sequencing. The BE will be submitted to USACE with the Clean Water Act Section 404 permit application (DARPA; to be prepared under Task 5). This task includes follow-up coordination with USACE to address comments on the BE. If USACE requests revisions to the BE, Herrera will make one round of revisions. An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Draft BE An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Final BE Task 4 — SEPA Environmental Checklist In support of State Environmental Policy Act (SEPA) compliance, Herrera will prepare a City of Edmonds Environmental Checklist form. The checklist will include project information on background and environmental elements (earth, air, water, plants, animals, energy and natural resources, environmental health, land and shoreline use, housing, aesthetics, light and glare, recreation, historic and cultural preservation, transportation, public services, and utilities). Assumptions ■ The project will not have any significant impacts on environmental elements requiring preparation of an Environmental Impact Statement (EIS); should an EIS become necessary, a scope and budget amendment will be needed. ■ Completion of the Environmental Checklist will rely on information contained in existing survey data, plans, and reports prepared for the project by others (e.g., survey basemap, temporary erosion and sedimentation control plan, traffic control plan, storm water pollution prevention plan, etc.). Information collected as part of Tasks 2 and 3 will be used to answer questions related to water, plants, and animals elements. Geotechnical analysis and documentation prepared by others for the project will be used to answer questions related to the earth element. ■ Information provided by the City will be used to answer questions related to the historic and cultural preservation element. • The City will sign the Environmental Checklist and route it to the Planning Division for review. - ..fte-sa,u- h" !laid March 16, 2017 7 of 11 Herrera Environmental Consultants Packet Pg. 121 6.4.a SCOPE OF WORK Herrera will address one round of consolidated City comments on a complete draft of the Environmental Checklist and produce a final version reflecting edits to address those comments. ■ This task does not include support for the appeals process should the SEPA decision by the City be appealed. Deliverables An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Draft Environmental Checklist An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Final Environmental Checklist Task 5 — USACE, Ecology, and WDFW Permit Applications Herrera will prepare a Joint Aquatic Resources Permit Application (DARPA) form and supporting figures in support of obtaining coverage under Nationwide permits from USACE. Herrera will prepare the application form including information pertaining to the applicant, property owners, project location, project description, marine waters, and necessary permits. Herrera will prepare DARPA figures according to USACE formatting guidelines including a vicinity map, property ownership information, plan view, and representative cross-section(s). The JARPA figures will identify all work proposed in marine water located waterward of mean higher high water (MHHW) elevation including quantities of excavation and fill. In support of obtaining coverage under Nationwide permits from USACE, Herrera will complete the form for certification of consistency with the Washington State Coastal Zone Management Program (i.e., CZMA consistency form). Prior to construction, Herrera will prepare a Notice of Intent for submittal to the Washington State Department of Ecology (Ecology) in support of coverage under their NPDES Construction Stormwater General Permit. As part of this effort, Herrera will arrange to have the project advertised in a local newspaper. Based on information provided in the DARPA, Herrera will complete an application for a Hydraulic Project Approval (HPA) from WDFW. Herrera will complete this application online using WDFW's Aquatic Protection Permitting System (APPS). Assumptions ■ The project will be subject to the USACE Seattle District's 2017 Nationwide permit conditions (effective March 19, 2017). ■ The project will qualify for a Nationwide Section 404 permit and will not require an Individual Section 404 permit, should an Individual permit become necessary, a scope and budget amendment will be needed. March 16, 2017 8 of 11 Herrera Environmental Consultants Packet Pg. 122 6.4.a SCOPE OF WORK ■ Herrera will address one round of City review comments on the draft JARPA to create a final version for submittal to the USACE. (and for use as basis for the WDFW HPA permit online application) ■ The CZMA consistency form and online HPA permit application will not be subject to City review comments. ■ Herrera will utilize publically available information from the City and WDFW about the location and size of documented forage fish spawning areas within one mile of the project site, which will be incorporated into the DARPA per proposed regional general condition 10 (USACE Special Public Notice, June 20, 2016). ■ All JARPA figures will be prepared by others and included in the submittal. ■ Names and addresses of the property owners adjacent to the project, and their direct neighbors will be shown on a JARPA figure. ■ Herrera will be the authorized agent and will submit the JARPA and CZMA consistency form to USACE with supporting materials including the BE and Critical Areas Report prepared in earlier tasks. ■ Herrera will attend a pre -application meeting with USACE and WDFW in support of the JARPA and HPA review (included in Task 1). ■ The City will provide documentation of the SEPA threshold determination prior to finalizing submittal of the HPA application. ■ Herrera will pay the $150 HPA permit application fee. ■ A Stormwater Pollution Prevention Plan (SWPPP), which is a requirement of the NPDES Construction Stormwater General Permit, will not be prepared under this task (Note: SWPPP not required for submittal with Notice of Intent). Deliverables ■ An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Draft JARPA ■ An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Final JARPA • An electronic copy (Adobe Acrobat and Microsoft Word file formats) of the Final CZMA consistency form ■ An electronic copy (Adobe Acrobat file format) of the Final HPA application form ■ An electronic copy (Adobe Acrobat file format) of the Notice of Intent form Task 6 — Forage Fish Spawn Survey The project is located within areas mapped by the City and WDFW as known forage fish spawning habitat. Forage fish in the project area include surf smelt (Hypomesus pretiosus) and Pacific sand lance (Ammodyfes hexapterus), which are important food for marine mammals, birds, and fish. Due to the lengthy spawning period of forage fish in ct rele.A.wu.er nor Mr 110916 March 16, 2017 9 of I I Herrera Environmental Consultants Packet Pg. 123 6.4.a SCOPE OF WORK this portion of Puget Sound, any work waterward of the OHWM requires confirmation of the lack of spawn prior to initiating construction activities. Herrera will perform a forage fish spawn survey along two 100-foot transects where project impacts are proposed: the bulkhead and Ebb Tide Walkway. These transects will address those impacted areas separately, such that if one element of the project is abandoned or delayed, only one transect may be necessary. Herrera will conduct the surveys two days prior to construction to determine the presence/absence of forage fish spawn within the project work area and adjacent to the project area. Construction work waterward of the OHWM must begin within 48 hours of presence/absence notification to WDFW and must be completed within seven days. If the work cannot be completed within seven days, a subsequent survey must be performed to confirm lack of spawn within and adjacent to the work area. If forage fish spawn are determined to be present adjacent to the work area, Herrera will flag a 20-foot buffer around the location spawn are found and construction may continue outside of that buffer. If spawn are located within the project work area, construction must be delayed for a minimum of one week and subsequent surveys conducted weekly until spawn are determined to be absent from the work area. Assumptions Forage fish surveys will be a requirement of the HPA permit issued for the project; therefore, a project specific Scientific Collectors Permit will not be required. ■ Construction activities at each project area requiring surveys (bulkhead and Ebb Tide Walkway) will occur at separate times; therefore, Herrera will conduct two surveys in total: one at the bulkhead and one at the Ebb Tide Walkway. ■ The construction Contractor will provide Herrera a minimum of five business days advanced notice for commencement of mobilization for construction activities that will occur below OHWM. ■ Forage fish spawn will be determined to be absent within the project construction limits at both survey locations (if both locations are to be disturbed). ■ Areas adjacent to the project construction areas will not be surveyed. ■ Surveys will be performed two days prior to initiation of construction activities, ■ Surveys will be performed at the lowest feasible tide. ■ Surveys will be conducted by a Herrera biologist trained by WDFW. ■ Surveys will be conducted by one biologist in one 12-hour day, which includes travel to and from the site, data collection, analysis, and reporting findings. ■ The City will obtain right of entry to any areas of the beach waterward of project impacts that are not publically accessible. m rw.sb.uo-.d...w .Wr JIM. March 16, 2017 10 of f 1 Herrera Environmental Consultants Packet Pg. 124 6.4.a Deliverables SCOPE OF WORK Herrera will submit completed data sheets to WDFW within 72 hours of completing the survey. Construction waterward of the OHWM will be completed within seven days of the survey. If the construction duration is longer, additional surveys will be required every seven days until cessation of activity below the OHWM. Such additional surveys are not included in the budget for this task and will require a contract amendment This scope of work does not include monitoring construction to avoid impacts to spawn, if found adjacent to the construction area. If spawn is found during construction, additional surveys will be required and those will ultimately require a contract amendment. An electronic copy (Adobe Acrobat and Microsoft Word file formats) of forage fish survey data sheets submitted to WDFW An e-mail of survey results to the project team h liOVfb March 16, 2017 11 of 11 Herrera Environmental Consultants Packet Pg. 125 6.4.a � �y CJ '�p1 f M S .M. I. A p j f � U IM V r M M I� c M i`J [N+ �r^ry— dGi MNQ � N NM N N 1r YI M M x aasaaaa1Aa oass � y r � M O N 0 0 0 0 0 0 N C P- c ti � 7 7 Wa Oasis'^ NM N M M 0000.SN O Nrvin x �R51 T,45&6t^BSifpR N 9 88as 2s at Y N W Q 1l1m 0I(7 0O0 KONC] lf7 Iff !!�ti n 67 <> 7 Qp�Ba �66i 6iRRst (mpi Sm y M � is a 1 U 888888 p8 a Ms� M N N� i N 00da 0 � 0 La O N [� � ,b ,a 4 � � }� 6 N LY u}}(�rym RO ��4MA l7i 'rl 5d U BO B gig 8 BQ8 N E •� ^ N N MN N NN ^N M M g" S�Sasa as 3a U N 4 M -gas N m 0 0 0 0 0 0 fY m _ jO > 4 Y > 81 U,\� U lz ryryryry��0m vmry�� O N N N N N N N M M N 7.f _■ C Y. T. �t 00 €C M CL N e& e� c � � �� s COL »22r=-=,s= +' n m$aW W 2 w �9r.I Igo t c. " If rm y M LU (n U) cn e ; 9 b w P m o fm m o n �ko O m $ ,� o E � z = e e q E W M y R Qy r C i 7g• (A;w a9m 4 FA en a O og r w V V 1 aaa 4, 2as A Q Packet Pg. 126 6.4.b (>�i Dave Earling City of Edmonds Mayor 700 MAIN STREET • EDMONDS, WA 98020.425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL PERMITTING CONSULTING SERVICES FOR THE EDMONDS WATERFRONT CENTER PROJECT Dated March 23, 2017 WHEREAS, the City of Edmonds, Washington (the "City") and Herrera Environmental Consultants (the "Consultant"), entered into an underlying professional services agreement for the provision of environmental permitting consulting services for the Edmonds Waterfront Center Project ("Project"), dated March 23, 2017 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties executed Amendment No. 1 to the Underlying Agreement, dated November 30, 2017, to extend the scope of services to be performed and increase the budget to cover the additional consultation work; and WHEREAS, the parties desire to further amend the Underlying Agreement to incorporate a further extension of the scope of services to be performed, as well as an increase in the budget to cover this additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of March 23, 2017 between the City and the Consultant for Project consultation services, as amended by Amendment No. 1, dated November 30, 2017, both of which are attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: A. Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Packet Pg. 127 Amendment No. 2 to Professional Services Agreement, Page 2 6.4.b Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"), as amended by Amendment No. 1. B. Section 2 ("Payments") — In order to increase the not to exceed amount of the Underlying Agreement by Eight Thousand Seventy -Eight Dollars ($8,078.00) to cover the additional consultation work, Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of EIGHTY-EIGHT THOUSAND EIGHT HUNDRED ELEVEN DOLLARS $88,811.00. 2. In all other respects, the Underlying Agreement, as amended by Amendment No. 1, shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this 0 day of J0Nt , 2019. HERRERA ENVIRONMENTAL CONSULTANTS By: Its: APPROVED AS TO FORM: f � office of the City Attorney Executive Vice President Packet Pg. 128 6.4.b SCOPE OF WORK EDMONDS WATERFRONT CENTER ENVIRONMENTAL PERMITTING SUPPORT SERVICES Amendment 2 The City of Edmonds (City) is proposing to redevelop the Edmonds Senior and Community Center (Senior Center), along with its associated parking lot and bulkhead removal/beach access. The City is also proposing to construct a walkway connector on the beach in front of the Ebb Tide condominium building within a City easement, called the Ebb Tide Walkway. Together these projects are to be called the Edmonds Waterfront Center Project (project}. On March 23, 2017, the City contracted with Herrera to support the environmental permitting process for the project. The original scope of work was limited to in -water permitting support, a critical areas report and a forage fish survey. The City now anticipates that it will need additional support services from Herrera and has outlined the additional tasks in this amendment. Task 9 — Support Associated with NMFS Non -Concurrence Determination — Herrera will provide technical assistance to the City to contract and permit the Edmonds Waterfront Center project considering the non -concurrence determination made by the National Marine Fisheries Service. This support was not covered in the original scope of work, which assumed concurrence from the federal permitting agencies. It includes communication with the consultant project team, the City and the Senior Center regarding the implications to this determination. Cost not to exceed $4,000. Task 10 — Support Associated with SEPA Appeal — Herrera will provide a representative to attend all or part of the SEPA appeal hearing held at Edmonds City Hall, depending on the City's direction. This task also includes meeting and coordination with the City, its representatives, the design team and the Edmonds Senior Center regarding various aspects of the appeal. Cost not to exceed $4,000. Task 11 — Testimony Associated with SEPA Appeal — Herrera will provide testimony at the SEPA appeal hearing held at Edmonds City Hall. Herrera will charge 1.5 times its normal rate for all time providing testimony under oath. Cost not to exceed $1,500. Packet Pg. 129 6.4.c Of EL410. City of Edmonds Dave Earling —0- y Mayor 700 MAIN STREET • EDMONDS, WA 99020. 425-771.0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT AMC. �SqC AMENDMENT NO.1 TO PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL PERMITTING CONSULTING SERVICES FOR THE EDMONDS WATERFRONT CENTER PROJECT Dated November 21, 2017 WHEREAS, the City of Edmonds, Washington (the "City") and Herrera Environmental Consultants (the "Consultant"), entered into an underlying professional services agreement for the provision of environmental permitting consulting services for the Edmonds Waterfront Center Project ("Project"), dated March 23, 2017 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties desire to amend the Underlying Agreement to incorporate an extension of the scope of services to be performed, as well as an increase in the budget to cover the additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of March 23, 2017 between the City and the Consultant for Project consultation services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: A. Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"). 9O/V— /a =*- 7 1�5� Packet Pg. 130 6.4.c Amendment No. 1 to Professional Services Agreement, Page 2 B. Section 2 ("Payments") - The Fee Schedule attached hereto as Exhibit B is in addition to and shall supplement the Fee Schedule set forth in Exhibit B of the Underlying Agreement and referenced in Section 2 ("Payments"). Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of SEVENTY-NINE THOUSAND THREE HUNDRED ELEVEN DOLLARS $79,311.00. 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this 30 day of 7?vY-,ML�j,- , 2017. F EDMONDS HERRERA ENVIRONMENTAL CONSULTANTS vid O. Earling, Mayor By:� ATTEST/AUTHENTICATED: Sca assey, City Clerk APPR D AS TO FORM: Office of the City Attorney Packet Pg. 131 6.4.c Amendment No. 1 to Professional Services Agreement, Page 3 STATE OF WASHINGTON) )ss COUNTY OF } On this �-( day of L U 4'N3j }24Ir , 2017, before me, the under -signed, a Notary Public in and for the S to of W�Shington, duly commissioned and sworn, personally appeared O 1 / , and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. A11A 'i NOTA Y p C I R My commission expires.. Packet Pg. 132 6.4.c ^ Amendment No. I to Professional Services Agreement, Page 4 EXHIBIT A Scope of Work Packet Pg. 133 6.4.c SCOPE OF WORK EDMONDS WATERFRONT CENTER ENVIRONMENTAL PERMITTING SUPPORT SERVICES Amendment 1 The City of Edmonds (City) is proposing to redevelop the Edmonds Senior and Community Center (Senior Center), along with its associated parking lot and bulkhead removal/beach access. The City is also proposing to construct a walkway connector on the beach in front of the Ebb Tide condominium building within a City easement, called the Ebb Tide Walkway. Together these projects are to be called the Edmonds Waterfront Center Project (project), On March 23, 2017, the City contracted with Herrera to support the environmental permitting process for the project. The original scope of work was limited to in -water permitting support, a critical areas report, and a forage fish survey. Also, at that time, it was assumed that the project would go into construction in the summer of 2018. Due to coordination between the many parties with a stake in the project and numerous external factors relating to that coordination, the schedule for completion of the project has pushed construction into 2019. Finally, the City has had a Freedom of Information Act (FOIA) request made to it, which requires the production of certain amount of documentation related to past activities on the project, stretching back into 2015. Task 8 — Contingency Support Task Herrera will support the design team with regards to its Shoreline Substantial Development Permit, particularly as it relates to ecological impacts of proposed actions. Also included in this task will be extended project management needed for the lengthened schedule and intermittent electronic requests for past documentation as it relates to this project. Assumptions ■ Herrera will attend up to six one -hour meetings with design team and City staff. ■ Up to three of the meetings can occur on site or at Edmonds City Hall. No new documents, aside from meeting minutes, will be prepared as part of this task. Deliverables ■ Meeting minutes prepared where requested. ■ Invoices and progress reports through construction. ■ Information regarding past interactions of Herrera with the City and the Senior Center about the project. November 21, 2017 1 of I Herrera Environmental Consultants Packet Pg. 134 6.4.c Amendment No. 1 to Professional Services Agreement, Page 5 EXHIBIT B Fee Schedule Packet Pg. 135 6.4.c Edmonds Waterfront Center Amendment 1 (17-06494-OW) Task 8 Number of Tasks: 1 Contingency Suppoit COST SUMMARY Labor $4,829 Escalation factor on labor a(`? 3% 396' $145 Travel and per them $26 Other direct costs (ODCs) $0 Subconsullants $0 Analytical laboratory $0 GRAND TOTAL $5 000 COST ITEMIZATION Labor (2017 rates aith3'/, escalation) personnel RateiHour Hours Cost Carrasquero, Jose Vice President $231.15 3 $693 Parsons, Jeffrey EnginserV $195.80 12 $2,350 Petro, Shelby Sclentlstlll $122.80 12 $1,474 Saavedra, Robin Accounting Administrator III $104.13 3 $312 SUBTOTAL LABOR Burdened Labor) 30 $4 TRAVEL AND PER DIEM COSTS Unit Cost Units Cost Auto Use Mile $57,535 48 $25.60 SUBTOTAL TRAVEL AND PER DIEM L $28 Q Packet Pg. 136 6.4.d City of Edmonds Dave Earling Mayor 700 MAIN STREET • EDMONDS, WA 98020 •425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT Isgo AMENDMENT NO.3 TO PROFESSIONAL SERVICES AGREEMENT FOR ENVIRONMENTAL PERMITTING CONSULTING SERVICES FOR THE EDMONDS WATERFRONT CENTER PROJECT Dated March 23, 2017 WHEREAS, the City of Edmonds, Washington (the "City") and Herrera Environmental Consultants (the "Consultant"), entered into an underlying professional services agreement for the provision of environmental permitting consulting services for the Edmonds Waterfront Center Project ("Project"), dated March 23, 2017 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties executed Amendment No. 1 to the Underlying Agreement, dated November 30, 2017, to extend the scope of services to be performed and increase the budget to cover the additional consultation work; and WHEREAS, the parties executed Amendment No. 2 to the Underlying Agreement, dated June 5, 2019, to further extend the scope of services to be performed and increase the budget to cover the additional consultation work; and WHEREAS, the parties desire to further amend the Underlying Agreement to incorporate an additional extension of the scope of services to be performed, as well as an increase in the budget to cover this additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of March 23, 2017 between the City and the Consultant for Project consultation services, as amended by Amendment No. 1, dated November 30, 2017, and Amendment No. 2, dated June 5, 2019, all of which are attached hereto Packet Pg. 137 Amendment No. 3 to Professional Services Agreement, Page 2 6.4.d as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: A. Section 1 ("Scope of work") — The Scope of Work attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"), as amended by Amendments No. 1 and No. 2. B. Section 2 ("Payments") — In order to increase the not to exceed amount of the Underlying Agreement by Fifteen Thousand Five Hundred Dollars ($15,500.00) to cover the additional consultation work, Subsection A of Section 2 shall be amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule that is marked as Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE HUNDRED AND FOUR THOUSAND THREE HUNDRED ELEVEN DOLLARS $104,311.00. 2. In all other respects, the Underlying Agreement, as amended by Amendments No. 1 and No. 2, shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of , 2019. CITY OF EDMONDS HERRERA ENVIRONMENTAL CONSULTANTS David O. Earling, Mayor By: Its: ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 138 Amendment No. 3 to Professional Services Agreement, Page 3 6.4.d STATE OF WASHINGTON) )ss COUNTY OF ) On this day of , 2019, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared , and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 139 Amendment No. 3 to Professional Services Agreement, Page 4 6.4.d EXHIBIT A SCOPE OF WORK The City of Edmonds (City) is proposing to redevelop the Edmonds Senior and Community Center (Senior Center), along with its associated parking lot and bulkhead removal/beach access. The City is also proposing to construct a walkway connector on the beach in front of the Ebb Tide condominium building within a City easement, called the Ebb Tide Walkway. Together these projects are to be called the Edmonds Waterfront Center Project (project). On March 23, 2017, the City contracted with Herrera to support the environmental permitting process for the project. The original scope of work was limited to in -water permitting support, a critical areas report and a forage fish survey. The City now anticipates that it will need additional support services from Herrera and has outlined the additional tasks in this amendment. Task 12 — Additional Forage Fish Surveys to Extend In -Water Construction — Herrera will perform up to five additional surveys, on two -week intervals, of the beach waterward of the ordinary high water mark (OHWM) at the project site. Work will occur between July and October 2020. All methods and assumptions of the initial forage fish survey task (Task 6) in the original SOW will apply to these subsequent surveys. Herrera will only proceed with subsequent surveys if explicitly authorized by the City. Cost not to exceed $10,000. Task 13 — Support Associated with the Snohomish County easement trial — Herrera will provide a representative to attend all or part of the Snohomish County easement trial held at Snohomish County Superior Court. This task also includes meeting and coordination with the City, its representatives, and the design team regarding various aspects of the trial. Cost not to exceed $4,000. Task 14 — Testimony Associated with the Snohomish County Superior Court trial — Herrera will provide testimony at the Snohomish County Superior Court trail held in Everett. Herrera will charge 1.5 times its normal rate for all time providing testimony under oath. Cost not to exceed $1,500. Packet Pg. 140 6.5 City Council Agenda Item Meeting Date: 11/19/2019 Walker Macy Amendment #1 for Civic Field Design Contract Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History February 9, 2016 - Civic Center Field acquired by the City from the Edmonds School District May of 2016 - Council awarded Master Plan and Development contract to Walker Macy March 2017 - Council adopted the Civic Master Plan April 2018 - Council approved a professional services agreement with Walker Macy to provide design, permitting, bidding, construction management and closeout services for Civic Park. November 12, 2019 - Parks and Public Works Committee authorized this amendment to be added to the Consent Agenda on November 19. Staff Recommendation Authorize the Mayor to sign contract amendment. Narrative This is a request to add scope of work to the existing Walker Macy contract based on the information below and to authorize additional spending authority under their agreement. This is NOT a request for additional funds as the funds for the additional scope are already part of the Civic Park budget. This scope was not included in the original contract because we needed to determine the feasibility first. Due to high groundwater conditions at Civic Park, it is difficult to design a code -compliant, on -site stormwater detention system. As a result, the design team (in collaboration with City Stormwater Engineers) explored the feasibility of installing stormwater infiltration facilities at Yost Park as a "detention trade" (same watershed, upstream) to partially satisfy flow control requirements at Civic Park. The Infiltration Feasibility Evaluation determined that the site appears feasible for shallow infiltration facilities (infiltrating bio retention). In simple terms we plan to capture the runoff from the parking lot (and potentially tennis courts) at Yost and direct it to bio retention facilities near the parking lot and behind the pool. Depending on the design of this system we may be able to construct this system in-house with parks staff which would be a significant project savings. These shallow infiltration facilities at Yost Park are preferred for both stormwater detention and reduction in expense. We request authorization to have Walker Macy continue with the site survey, Packet Pg. 141 6.5 design, cost estimate, permitting, bidding, construction management and testing at this secondary site. The design & permitting of this project coincides with the design and permitting timeline for Civic Park. A complete update on Civic Park is scheduled to be presented to Council on December 10, 2019. At that time we will have a completed design of the Yost system to share. Attached: PSA for Walker Macy Amendment #1 for Walker Macy Yost —Civic Stormwater Site Map Attachments: Walker Macy PSA Yost —Civic Water Site Map Amendment No. 1 to Walker Macy Professional Services Agreement Packet Pg. 142 6.5.a PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds, a Washington municipal corporation, hereinafter referred to as the "City", and Walker Macy, hereinafter referred to as the "Consultant". WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide landscape architectural services with respect to the Civic Center Playfield project ("Project"); NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Services that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Pay . The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of One Million Two Hundred Eight Thousand One Hundred Eighty Five Dollars ($1,233,185.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City biweekly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City's warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, roses, however, that: Packet Pg. 143 6.5.a A. All final reports, presentations and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this contract shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this contract. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments anticipated in each calendar year): 2018: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3.30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total: $420,494 (plus expenses) 2019: 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Total: $582,804 (plus expenses) 2020: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Total: $204,887 (plus expenses) Total for expenses: $25,000 5. Indemnification 1 Hold harnxless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries Packet Pg. 144 6.5.a and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant's own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6. General and professional liability -insurance. The Consultant shall obtain and keep in force during the term of the Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker's compensation and employer's liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City. The Consultant's professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any way. 7. Discrimination prohibited. Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, Packet Pg. 145 6.5.a sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant's status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City's prior written consent. 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Tnteeration. The Agreement between the parties shall consist of this document, the Scope of Work attached hereto as Exhibit A, and the Fee Schedule attached hereto as Exhibit B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibits A or B, this Agreement shall control. 12. Chances/Additional Work. The City may engage Consultant to perform services in addition to those listed in this Agreement, and Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render or the City to pay for services rendered in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. Consultant represents that Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. Consultant and any persons employed by Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. Packet Pg. 146 6.5.a 15. Non -assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent tees. The Consultant warrants that s/he has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that s/he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. The Consultant specifically agrees to pay any applicable business and occupation (B & 0) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Walker Macy 105 S. Main Street, Suite 205 Seattle, WA 98104 Receipt of any notice shall be deemed effective three days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS 21 DAY OF 2018. CITY OF EDMONDS WALKER MACY Packet Pg. 147 6.5.a By ATTEST/AUTHE CATED: APP VED AS TO FORM: S assey, City Cle Office of the City Attorney OREGO tJ OFFICIAL STAMP STATE OF ) LEONA MAY MILLER NOTARY PUSUC•OREGON )Ss COMMISSION NO.951911 COUNTY OF .UUL-rW c-; AH ) OWCOMMISSION EXPIRES JULY 11, 2020 I On this � day of - 2018ij before me, the undersigned, a Notary Public in and for the State of ., duly commissioned and sworn, personally appeared to me known to be the o%-i to -I o aj of the corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said corporation. WITNESS my hand and official seal hereto affixed the day and year first above Written. NOTARY PUBL C My commission expires: Q"i I I 1 1,2020 Packet Pg. 148 6.5.a EXHIBIT A WALKERIMACYLANDSCAPE ARCHITCCIURE URBAN DESIGN PLANNING March 20, 2018 Carrie Hite Parks, Recreation and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield Improvements — P3282.01 Dear Carrie, We appreciate the opportunity to submit the following proposal for providing landscape architectural services for the redevelopment of Civic Center Playfield. PROJECT UNDERSTANDING AND TEAM ROLES: 1. The project transforms the existing Civic Center Playfield into a new 8 acre park with site improvements that include a multi -use plaza, a permanent skatepark and pumptrack with integrated viewing areas, a water feature, multi -use lawn and playfields, one playground, six petanque courts, one multi -use court, one shade pavilion structure (including restrooms and storage), walking/jogging paths, exercise stations, picnic area, youth bouldering wall, lawn terraces, berms, planting, lighting, stormwater gardens and all related utilities that are commensurate with the Master Plan, dated February 2017. Limits of park improvements are illustrated in Exhibit A, attached. 2. Walker Macy proposes the following sub -consultant team to assist us on the project: • Architect: ORAArchitects • Civil and Structural Engineers: KPFF Consulting Engineers • Mechanical and Plumbing Engineer: Notkin-Wood Harbinger • Electrical Engineer: Reyes Engineering • Lighting Designer: FMS • Cost Consulting: JMB Consulting ■ Fountain Designer: STO Design • Irrigation Consultant: Design Two Four Two Six • Skatepark Consultant: Grindline • Geotechnical Consultant: Landau 3. Walker Macy's role will be to provide the following: • We will work directly with The City of Edmonds and the design team during the effort to ensure a comprehensive approach to the work, and will provide leadership at meetings with client, City, and community groups. 1218 3RD AVE, SUITE 1310 f SEATTLE. WA 98101 I PHONE: 206.582 3874 I WEL'- WALKERMACY.COM Packet Pg. 149 6.5.a Civic Center Playfield March 16, 2018 Page 2 of 11 • Detailed planning and site design for all park improvements, access and circulation for Civic Center Playfield Walker Macy, in collaboration with the design team, will document surface improvements including vehicular and pedestrian paving, planting, grading, irrigation, water feature, sports courts and fields, playground, youth climbing wall, skatepark integration and site furnishings for areas within our scope. ■ Walker Macy will document all site demolition with Civil engineer review. • Walker Macy, in collaboration with KPFF, will advance the design of 6th Avenue (The Market Promenade), to a Schematic Design level and 7ch Avenue through Construction Administration as an optional additional service. Note, this assumes that ROW work is integrated with park design efforts to reduce cost. If ROW work became a separate effort, fee estimates would require revision. The team's skatepark consultant will provide consultation, design guidance and architectural drawings for the skatepark and/or pumptrack. 5. The City of Edmonds will lead and apply for all applicable grants. Walker Macy will support this effort with required graphics, narratives, and cost estimates. 6. The team's architect will provide: a. Architectural drawings and CAD files for the design for a new shade pavilion with integrated restrooms. b. Documentation for the demolition of the existing shed c. Not included in this estimate are renovation of the existing Field House, work on a Boys and Girls Club facility or footprint that differs from the Master Plan, or integration of the shade pavilion and restroom structure with a future Boys and Girls Club facility. The team's civil engineer will document and provide CAD files for all right-of-way requirements, erosion and sedimentation control, stormwater features and all utilities. a. We will collaborate with the civil engineer for stormwater quality features per City of Edmonds code requirements. b. The City of Edmonds requires a civil engineer's stamp on all final grading plans. Therefore we propose to transfer our detailed grading documents after 50% CD to the civil engineer for final construction documentation, in coordination with Walker Macy. c. ROW Improvements along 61h and 71h Avenue. See attached limit of work and additional services enumerated below. 8. The team's fountain designer will provide water feature design services and mechanical, electrical and plumbing design guidance, in coordination with related sub consultants, and documentation for the water feature. 9. The team's mechanical engineer will provide mechanical and plumbing design guidance, specification and technical review in coordination with related sub -consultants. :� Packet Pg. 150 6.5.a Civic Center Playfield March 16, 2018 Page 3 of 11 10. The team's lighting designer will provide lighting design services for pedestrian, architectural, sports, and feature lighting, including fixture proposals, photometric assessments, technical drawings, and specifications in coordination with Walker Macy and related sub consultants. 11. The team's irrigation consultant will provide irrigation design, layout and technical documentation. The irrigation consultant will also provide CAD files of the irrigation locations for coordination with Walker Macy. 12. The team's electrical engineer will document all routing and controls for electrical services, layouts and vaults for site lighting features, including sports field and court lighting. The electrical engineer will also provide CAD files of the electrical fixture locations for coordination with Walker Macy. 13. The team's geotechnical engineer will document recommendations for surface, subsurface and groundwater conditions for proposed work and features, including demolition. The geotechnical engineer will provide or review drawings as required, including earthwork loading, drainage and foundations. 14. The team's cost estimating consultant will provide statements of probable costs at Schematic Design and 90% construction documents. 15. Walker Macy will submit a packet to the City for review following Schematic Design, 30%(Design Development) and 90%(Construction Documentation) milestones. The City will provide a single collated set of comments to Walker Macy within 40 days of each submittal. Other milestones will conclude with design team review only. 16. All activities and fees necessary to obtain permits will be by The City of Edmonds and the Owner. Walker Macy and the design team will provide drawings for inclusion in the permit applications. We assume permit drawings will be derivatives of our working plans. SCOPE OF WORK: Based on our understanding of the project, and the information provided, we propose the following scope of work: 1. Project Start-up (April -May 2018) 1.1 Attend one conference call with client to discuss scope, budget and schedule. 1.2 Review survey and geotechnical reports, budget information, code requirements, permit requirements and other project background material made available to Walker Macy. 1.3 Coordinate scope of work and attend meetings as needed with sub -consultants. 1.4 Coordinate and lead team kick-off meeting with sub -consultants 1.5 Attend and document one (1) project kick-off meeting with client, in Edmonds, to review design efforts and to coordinate our work. 1.6 Confirm reclaimed timber and seat board inventory for potential use in the park. Meetings Summmary: • One (1) conference call meeting with client to discuss scope, budget and schedule Packet Pg. 151 6.5.a Civic Center Playfield March 16, 2018 Page 4 of 11 • One (1) kick-off meeting with client in Edmonds • One (1) consultant team kickoff meeting ( additional subconsultant meetings as needed) 2. Schematic Design (June -August 2018) 2.1 Refine and/or revise site design to accommodate findings from survey and geotech reports and changes to program since Master Plan was published Create CAD base files. 2.2 Park feature design development, including water feature, skatepark, playground, exercise stations and scramble wall. 2.3 Design team meetings and coordination of site work across all disciplines. 2.4 Attend and document one (1) meeting with the client in Edmonds, followed by weekly conference calls. 2.5 Attend and document one (1) Project Advisory Meeting, in Edmonds. 2.6 Attend and document one (1) meeting with the Edmonds Petanque Club. 2.7 Attend and document one (1) meeting with Edmonds Skatepark Committee. 2.8 Attend and document one (1) meeting with Edmonds Chamber of Commerce regarding event planning. 2.9 Attend one (1) meetings with Public Works and Engineering to coordinate Schematic Design of The Market Promenade — 6th Street Improvements (per optional services). 2.10 Review Edmonds standard documentation and drawing format requirements and revise drawing formats as needed. 2.11 Prepare documentation for and attend one (1) Edmonds Internal Parks and Planning review in Edmonds after SD submittal. 2.12 Attend one (1) City Council Meeting in Edmonds. 2.13 Attend and document one (1) meeting with the Boys and Girls Club in Edmonds. 2.14 Prepare/attend/document one (1) art meeting with Edmonds Cultural Services Manager. 2.15 Provide 100% Schematic Design Submittal with the following deliverables: • CAD Base drawings for team coordination • Updated Illustrative Site Plan • Area take -offs diagram ■ Materials Plan / Site Plan • Up to three (3) CAD Sections / Elevations, as needed to convey design intent • Grading Concept Plan for Civic Center Playfield • Schematic Design Grading Concept for 6th Avenue (per additional services) ■ Narrative / basis of design memo • Image boards describing proposed materials and plant typologies • (1) Updated birdseye perspective rendering Packet Pg. 152 6.5.a Civic Center Playfield March 16, 2018 Page 5 of 11 • Stormwater concept plan • Plan, roof plan and sections of pavilion • Skatepark plan • Lighting concept plan • Water feature concept plan • 100% SD Cost Estimate, including delineated budget" Meetings Summary: • One (1) meeting with client in Edmonds • Weekly conference calls with client • One (1) Project Advisory Committee Meeting in Edmonds • One (1) City Council Meeting in Edmonds • One (1) meeting with Edmonds Petanque Club in Edmonds. • One (1) meeting with Edmonds Skatepark Committee in Edmonds • One (1) Chamber of Commerce Meeting in Edmonds • One (1) meeting for City of Edmonds internal (Parks and Planning) review in Edmonds One (1) meeting with City of Edmonds Public Works to coordinate 6th Avenue Improvements (per additional services). • One (1) meeting with the Boys and Girls Club 3. 30% (Design Development, September —November 2018) No City review following 30% milestone, submittal is for internal review purposes only) 3.1 Incorporate and/or respond to Schematic Design submittal City review comments. City to < provide one collated set of comments for response. a 3.2 Attend one (1) meeting with client to review the schematic design phase and discuss construction budget for the site and landscape improvements, design development goals and schedule. 3.3 Review Schematic Design cost estimate and contribute to Value Engineering efforts by amending r landscape scope as required to bring project into budget goals. E 3.4 Lead team design development and coordination. Coordinate technical documentation for grading plan, demolition, layout, architectural, civil/stormwater, planting, irrigation and lighting plans in coordination with consultant team. Q 3.5 Attend one (1) meeting with the Edmonds Petanque Club to review and refine court design. 3.6 Attend one (1) meeting with Edmonds Skatepark Committee to review and refine skatepark/pumptrack design. 3.7 Consult on arts integration plan with Edmonds Cultural Services Manager. 3.8 Attend meeting and follow up with artist(s) to discuss concepts and park design integration. 3.9 Review and incorporate Edmonds standard details and related requirements. 3.10 Attend one (1) meeting with City in Edmonds to review 30% plans and outstanding issues Packet Pg. 153 6.5.a Civic Center Playfield March 16, 2018 Page 6 of 11 3.11 Submit internal 30% Design. Deliverables include: • Demolition Plans • Civil Utility and Stormwater Plans • Grading Plans • Materials Plans, including Lighting and Furnishings • Planting Area Plans noting plant types (e.g., tree, shrub, groundcover); not specific plant species. • Irrigation Conceptual Zone Plans (includes point of connection, mainline routing, and irrigation value locations). • Architectural Plans • Lighting Plans • Electrical Plans • Mechanical Cut Sheets and Plans • Water Feature Plans • Skatepark Plans • Draft basis of design memo summarizing assumptions, design intent, code requirements and draft specifications. • Draft specifications, including Division One. Meetings Summary: • Two (1) client review meetings in Edmonds. • Weekly conference calls with client • One (1) meeting with Edmonds Petanque Club • One (1) meeting with Edmonds Skatepark Committee • One (1) meeting with Edmonds internal review committee (Parks and Planning) in Edmonds to review 30% DD submittal. 4. 50%, 90% and 100% Design Construction Documentation (December 2018 -August 2019) City Review after 90% only. 4.1 Attend two (2) coordination meetings with The City of Edmonds. 4.2 After 30% and 90% submittals, review the construction budget, schedule and milestones. Attain approval from City to proceed with 100% Construction Documentation. 4.3 Lead design development and coordination of technical documents in coordination with consultant team. 4.4 Coordinate artist integration for each phase. 4.5 Produce 50%, 90% and 100% Construction Documents. Deliverables include: ■ Site Demolition Plans • Site Civil Plans and Details ■ Site Grading Plans • Site Materials and Furnishings Plans Packet Pg. 154 6.5.a Civic Center Playfield March 16, 2018 Page 7 of 11 • Site Layout Plans ■ Soil Plans and Details • Planting Plans and Details ■ Irrigation plans and Details ■ Site Construction Details • Site Structural Plans and Details • Architectural Plans and Details • Lighting Plans and Details • Electrical Plans and Details Y M Water Feature Plans and Details a • Skatepark Plans and Details ■ Specifications, including Division1 Specifications. v 4.6 Submit 90% documents to City for review. The 50% and 100% milestones will be used for internal team review and QA/QC only. _ Q 4.7 Develop cost estimate at 90% submittal. Q 4.8 Complete geotech review at 50% internal review. y IL 4.9 One (1) meeting with Edmonds Skatepark Committee after 50% review. 4.10 Prior to 100% submittal, contribute to Value Engineering efforts by amending landscape scope R L and drawings as required to bring project into budget goals. Value engineering drawing revisions Q after 90% Construction Documentation are not included in this scope of work. a Meeting summary: a- • Two (2) client review meetings, in Edmonds. • One (1) meetings with Edmonds Skatepark Committee a� 6. Permitting (April — November 2019) 5.1 Submit preliminary and final stamped and signed documents to the client as required for c permitting. The permits currently anticipated for this project are all under one umbrella permit d E package and include: a. ROW development (per optional services) M Q b. Grading and park features c. Building plans d. Utility plans 5.2 Respond to permit comments during permitting. 5.3 Revise drawings and resubmit to the permit center if required. 6. Bidding (September - November 2019) Packet Pg. 155 6.5.a Civic Center Playfield March 16, 2018 Page 8 of 11 6.1 Produce Bid Set documents, based on 100% construction documents, including Division 1 Specifications. 6.2 Attend pre -bid conference. 6.3 Prepare addenda during bid period as necessary. 6.4 Assist in review of bids. Deliverables: • Permit drawings based on Construction Documents. Meetings: • One (1) pre -bid conference in Edmonds. 7. Services During Construction (December 2019 — December 2020) 7.1 Develop "For Construction" set of Construction Documents. 7.2 Attend (1) pre -construction meeting. 7.3 Review product submittals and shop drawings; respond to requests for information, produce change orders and clarification drawings as needed. 7.4 Attend twenty two (22) project meetings and Construction Observation site visits (one every other week), particularly at the following milestones: • Review of rough grading. • Review of hardscape layout. • Perform one nursery visits at milestones to review and tag plant material. • Review irrigation mainline layout and open mainline trenching. • Review of finish grading. • Review tree and/or plant material layout. • Review irrigation coverage. • Stormwater system review (civil) • Artwork integration review/observation • Additional milestones as defined by sub -consultants 7.5 Attend (1) substantial completion walk-through and develop a punch list. 7.6 Attend (1) final acceptance walk-through to review completion of the punch list. 7.7 Attend (1) warranty walk-through and develop a warranty list. 8. Project Closeout 8.1 Prepare record documents for all work within our scope based on contractor provided record drawings in CAD format. FEES: Packet Pg. 156 6.5.a Civic Center Playfield March 16, 2018 Page 9 of 11 We propose the following fees: 1. Project Start Up 2. Schematic Design 3. Design Development (30%) 4. Construction Documents (50/90/100%) 5. Permitting 6. Bidding 7. Service During Construction 8. Project Close -Out Subtotal 9. 10% Design Contingency Total $31, 823.00 $159,872.00 $190,572.00 $475,588.00 $34,056.00 $20,178.00 $174,194.00 $12,067.00 $1,098,350.00 $109,835.00 $1,208,185.00 plus expenses We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at 1.1 times our cost. OPTIONAL SERVICES: Based on our understanding of the project, and the information provided, we propose the following Optional Services. We propose to bill monthly on a percentage of completion per phase. Expenses are additional, and will be billed at cost. Project Understanding, Team Roles, and Assumptions enumerated in this Scope of Work shall also apply to these optional services. Parking Impact Study Conduct parking impact study related to Civic Center Playfield improvements. Walker Macy proposes Fehr & Peers to assist with the study. See attached proposal. Estimated Fee: $25,600 ROW Improvements Study grading on 6`h Avenue to determine feasibility of The Market Promenade and flush curb condition to a Schematic Design Level. Develop and document ROW improvements, per the approved Master Plan along 7ffi Avenue and 6th Avenue (from back -of -curb on the park -side) through Construction Administration. Estimated Fee: $51,775.00 10% Design Contingency $5.178,00 Total: $56,953.00 ASSUMPTIONS: 1. Our proposal is based on the above scope of work, attached limit of work, and a project construction budget not to exceed $10M. 2. Recent geotechnical investigation revealed conditions that may increase construction cost significantly above prior estimate. Reductions in park program or phasing may be required. Areas of park that require redesign may require additional services. Packet Pg. 157 6.5.a Civic Center Playfield March 16, 2018 Page 10 of 11 3. The siting, if any, and scale of the future Boys and Girls Club will be determined prior to Schematic Design phase initiation. Redesigns for Club siting may require additional services. 4. All work in the right-of-way along 6th and 7th Avenues, as well as pedestrian crossings on 6th and 7th Avenues, are listed as optional services and are not included in the base scope and fee. 5. Changes to overhead power and other utilities along rights -of -way are not included in this scope of work. 6. Construction drawings will be provided or based upon Walker Macy standards. 8. Revisions to the construction documents due to value engineering which occur after 90% submittal will require Walker Macy to evaluate potential impact to fees. 9. Site visits in addition to those identified will require Walker Macy to evaluate potential impact to fees. 10. Walker Macy will provide complete Division One specifications (based on templates provided by the City of Edmonds) and will manage the submittal and RFI process. Walker Macy will attend all meetings outlined in the scope of work. Meetings beyond those noted will be additional services and will be billed as time and materials. 11. This proposal assumes the project will be constructed in one phase. If the project is broken into Q multiple design or construction phases, scope and fees will be re-evaluated. Q 12. Project is scheduled to be completed by December 2020. If project extends substantially beyond a the scheduled date additional scope and fees will be re-evaluated. 13. The project team cost estimator will develop landscape and site improvements, quantity take -offs, and unit pricing. This information will be provided to Walker Macy for review as noted in the scope above. Walker Macy and the design team will evaluate quantities and unit cost and provide comments to client. 15. Design review services are not currently part of the proposed scope of services. Q 16. LEED documentation is not currently a part of the proposed scope of services. a- 17. Walker Macy is not responsible for verifying the accuracy of Contractors' record documents. 19. Walker Macy will provide typed CSI-formatted specifications. 20. City arborist will provide assessment of existing trees within proposed limits of work. Y 21. KPFF provided the City of Edmonds a schematic side sewer stub location on 11.30.17 for the future restroom and water feature. We assume the new 8 inch SS Main and stub outs will be in place prior to construction of Civic Field and be completed by the COE. Future coordination for = a� this 8 inch SS Main will include coordination at the view terraces." E 22. City review and feedback duration is assumed at 40 days. If this review period extends substantially beyond the expected duration, impacts to team fees and project schedule will be re- evaluated. Q Please contact me if you have any questions, require clarification, or if we can be of further assistance. We look forward to working with you on the Civic Center Playfield Improvement Project. Sincerely, WALKER MACY Packet Pg. 158 6.5.a Civic Center Playfield March 16, 2018 Page 11 of 11 Chris Jones Principal cjones@walkermacy.com Approved: Name and title Date Packet Pg. 159 6.5.a x w s � m � � E $ k yr oK s K 8 $ $ $ $ 6 8 a ,8 K v1 N K $g ary v A d N I r a L � v E 3o C 43 E a v 3 w E g 3 p� S E d o 'u�',, m E W E e W u 9 o EE uo_ U $ 5 E a u 6 =, C i v gy 8 3 �$a Y c g 'J 9 3 S E E a ; E m n _ v 3 egg 84 q"q p E E a 9 a c v x s E 2 9 8 8 1 1 1Y n 3 o 6 m a 2 c.i E 7 C CD Q Q U) IL R L CD a li u c� N Y C t ci gym+ Q Packet Pg. 160 E5a \ , ; ■ a � , . !! §! ^ , ■ ■ � , So ) � ° [ \ |§ ° ,; � \ ! •a\) � \ \ � Xl \ / | 1. ° \\ ( /.,,,22 . c;=,=�. �. � �� ;|� _ ��/; , _�� _,■ - . ( � ! R S ! ! ° $ ] ■=K _ _ „ � ��, � ,_ „ ..,�«■ � : ,_,:,.«_,__,.-,,,��., !! �@§ \ $ ! ® \\|}{)\ � � � . �2 z_f�22■) - _ ; !|�! !!}{)- \};]t �/�|;)�)) |t�j�«!! ! k!■ )/!!!!:!l;:;« ` |�2! | ■}_, ; _, - !� m a : > b E k 2 J « m IL � � CD � « m IL \ � � � � E 2 m Q Packet Pg. 161 6.5.a lo o No ss s ss s C 8 c 2 e 88 8 � s� � n., � a I mm o o� $s s s s s a ogs s pft�'i '2S4i � 88 8 6 8 8 8 88 El88 o. oo 0000 3 �a s $ o e m o n n o$ ..w w w n r ee r v v v. s w w v o v v 1° ri u N N E n 5 .5 n _ J c a � YY yr " yy qp 6 � W LL S • � � P M � 9 � � g y�7 W _ _� +$p ash{� U E Q Packet Pg. 162 E5a , ® k $| ! a � i ■ |2 § L % : . Kj . - E | - k « ) t 2§ $ « m IL � ^ 2 � � ■BB ' § o 4 � � , !`! � \ \ / \ � k $ § k � & ! ! Packet Pg. 163 / E5a � � \ } } ( t _ ` / $ „ a a 4 tt ;§ .. ! ■ , , , , e� - - , - o � / !!!!f■!:# ! - .;! !,l.� |2� w 2 - }\/ - \ \ \E\S \ ■ k & - \\\�}�! - \ _! \\j G J . Packet Pg. 164 / E5a a a ea! ) m f ! 7§) } | \ R ) . ■ &;; � I Packet Pg. 165 1 ■ • r _■ . 40 ■ mw v ■ ■■ . 4r a;■ r ■ ■ ■ Civic Park IOU-' . th AJL .. ■ t Yf ■ • ;fix �' €5T RE1L 57 I H€G.ST ,Pk ■ - - - MAIN # - �� i,_ _� ..■Y■r■+ ' ■ r• ■ ` 4�;d • ■ •' ■ ■e Yost Park Stormwater ■� capture area �Y• �■ , i � MAPLk A ''gy�pp ii+"*, C•�C^�w.•.: -..� — ■ z ■ A �. ■ • ; ■ ■ DAR STgq wy ■ ■ ' `' ! y'' ■� ;. � i ik 4 6.5.c City of Edmonds Dave Earling Mayor 700 MAIN STREET • EDMONDS, WA 98020 •425-771-0230 PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT Isgo AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT FOR LANDSCAPE ARCHITECTURE CONSULTING SERVICES FOR THE EDMONDS CIVIC CENTER PLAYFIELD PROJECT Dated April 27, 2018 WHEREAS, the City of Edmonds, Washington (the "City") and Walker Macy (the "Consultant"), entered into an underlying professional services agreement for the provision of landscape architecture consulting services for the Edmonds Civic Center Playfield Project ("Project"), dated April 27, 2018 ("Underlying Agreement"); and WHEREAS, Section 12 of the Underlying Agreement provides that the City may engage the Consultant to perform additional services when an amendment to the Underlying Agreement is approved in writing by both parties; and WHEREAS, the Underlying Agreement incorporates a Scope of Services for the Project consultation work; and WHEREAS, the parties desire to amend the Underlying Agreement to incorporate an extension of the scope of services to be performed, as well as an increase in the budget to cover the additional consultation work; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The provisions of the Underlying Agreement of April 27, 2018 between the City and the Consultant for Project consultation services, attached hereto as Attachment A and incorporated herein by this reference as if fully set forth, is amended in, but only in, the following respects: (a) Section 1 ("Scope of work") — The Scope of Services attached hereto as Exhibit A is in addition to and shall supplement the Scope of Services set forth in Exhibit A of the Underlying Agreement and referenced in Section 1 ("Scope of Work"). (b) Section 2 ("Payments") — The Fee Schedule incorporated into Exhibit A is in addition to and shall supplement the Fee Schedule set forth in Exhibits A and B of the Underlying Agreement and referenced in Section 2 ("Payments"). Subsection A of Section 2 shall be amended to read as follows: Packet Pg. 167 Amendment No. I to Professional Services Agreement, Page 2 A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the Fee Schedule set forth in Exhibit B, attached hereto and incorporated herein by this reference, and the Fee Schedule for the additional Yost Park Stormwater Design services incorporated into Exhibit A, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of ONE MILLION, THREE HUNDRED FIFTY-SIX THOUSAND, THREE HUNDRED FORTY DOLLARS ($1,356,340.00). (c) Section 4 ("Time of performance") — Section 4 shall be amended to read as follows: 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. The parties agree that the categories of services set forth in the Scope of Services shall be undertaken on the following schedule (including payments anticipated in each calendar year): 2018: Civic Center Playfield: 1. Project Startup: $31,823 2. Schematic Design: $159,872 3. 30% Design Development: $190,572 4. 10% Contingency Fund: $38,227 Total for 2018: $420,494 (plus expenses) 2019: Civic Center Pla, fel 1. 50/90/100% Design Construction Documentation: $475,588 2. Permitting: $34,056 3. Bidding: $20,178 4. 10% Contingency Fund: $52,982 Yost Park Stormwater Design: 1. Infiltration Feasibility Evaluation: $41,713 (including expenses) 2. Site Survey: $15,300 (including expenses) 3. Design and Permitting: $37,150 (including expenses) 4. Infiltration Testing: $19,232 (including expenses) Total for 2019: $696,199 (plus Civic Center Playfield expenses) 2020: Civic Center Pla, f�: 1. Services During Construction: $174,194 2. Project Closeout: $12,067 3. 10% Contingency Fund: $18,626 Yost Park Stormwater Design: 1. Construction Administration: $7,260 (including expenses) 2. Project Management: $2,500 (including expenses) Total for 2020: $214,647 (plus Civic Center Playfield expenses) Packet Pg. 168 Amendment No. I to Professional Services Agreement, Page 3 Total for Civic Center Playfield expenses: $25,000 GRAND TOTAL: $1,356,340 2. In all other respects, the Underlying Agreement shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of November, 2019. CITY OF EDMONDS WALKER MACY David O. Earling, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) Chelsea McCann, Principal On this day of 2019, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Chelsea McCann, and executed the foregoing instrument, and acknowledged the said instrument to be her free and voluntary act and for the uses and purposes therein mentioned, and on oath stated that she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: Packet Pg. 169 Exhibit A Scope of Work / Fee Schedule WALKERI MACY LANOSCAPE ARCHITECTURE URBAN DESIGN PLANNING November 7, 2019 Shannon Burley Deputy Parks, Recreation, and Cultural Services Director City of Edmonds 700 Main Street Edmonds, WA 98020 RE: Edmonds Civic Center Playfield, Stormwater Design at Yost Park Dear Shannon, Due to high groundwater conditions at the Edmonds Civic Center Playfield (ECCP) site, the project team encountered challenges in designing a code -compliant, on -site stormwater detention system for the proposed development. As a result, the City of Edmonds (City) and the ECCP design team are exploring the feasibility of installing stormwater infiltration facilities at City -owned Yost Park as a "detention trade" to partially satisfy flow control requirements at ECCP. The design at Yost will focus on shallow infiltration facilities (infiltrating bio retention) rather than UIC wells based on preliminary site evaluation conducted by Shannon & Wilson. Walker Macy proposes the following sub -consultant team to assist us on the project: • Geotechnical: Shannon & Wilson • Civil Engineer: KPFF Consulting Engineers • Survey: KPFF Consulting Engineers SCOPE OF WORK: 1. Infiltration Feasibility Evaluation 1.1. Conduct a site visit with the City to identify drilling locations. 1.2. Drill and install two wells approximately 80 feet deep. Each well will be competed with a flush - mounted monument. 1.3. Perform geotechnical laboratory tests on the samples. 1.4. Perform visual geologic reconnaissance of the steep slopes between the Yost pool and parking areas. 1.5. Prepare a report detailing the results of the field explorations, site reconnaissance and laboratory testing. 2. Site Survey 2.1. Perform site survey to establish site control and mapping points on Washington State Plane Coordinates NAD 83/91 and vertical datum on NAVD 88 2.2. Prepare boundary base map and plot easements affecting the subject property. 2.3. Perform topographic survey of the site as outlined by the design team. 1218 3RD AVE, SUITE 1310 ` SEATTLE, WA 98101 I PHONE: 206.582.3874 WEB: WALKERMA Y. M 6.5.c Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 2 of 3 3. Design and Permitting L 3.1. Review project Survey a. 3.2. Produce 50% Design and Permit Submittal. Deliverables Include: > U • Site Demolition Plan • TESC Plan and Details c • Paving and Grading Plan and Details m Q • Storm Drainage Plan, Profiles, and Details • Storm Drainage Report a. ca • Planting Plans and Details • Specifications L 3.3. Incorporate City review comments after the 50% submittal. 3.4. Prepare single cost estimate 3.5. Prepare Bid Set after completion of permitting. 3.6. Attend four team meetings by conference call or web meeting a� Q N N 3.7. Perform three site visits 4. Infiltration Testing 4.1. Conduct a site visit to mark a maximum of four test pit excavation locations. Excavation to be performed by the City. 4.2. Perform geotechnical laboratory tests on the retrieved soil samples 4.3. Prepare summary geologic logs based on field observations and geotechnical laboratory testing, and present observed and recommended design infiltration rate values 5. Construction Administration 5.1. Respond to submittals and requests for information (RFIs) from the contractor 5 0 r 5.2. Perform up to four site visits during construction 0 SCHEDULE: Z r c • We assume design duration of six months, starting when we receive the project survey and notice to proceed. m ASSUMPTIONS: E Q • Wall Design is not included (not anticipated). r • Irrigation, if required, will be documented as design -build. • SWPPP is not anticipated since site disturbance will be less than 1 acre • KPFF assumes the design and permitting of a maximum of two shallow infiltration facilities (infiltrating bioretention). A project survey is currently being completed for Yost Park; upon Q receipt of that survey, KPFF will review existing conditions and determine whether or not two infiltration facilities will be sufficient. If more than two are required, we will request additional services. Packet Pg. 171 6.5.c Edmonds Civic Center Playfield — Stormwater Design at Yost Park November 7, 2019 Page 3 of 3 • Per Preliminary information provided by Shannon & Wilson, an infiltration rate of 1-2inches per hour is available at the site. Shannon & Wilson will perform field testing at the actual proposed infiltration sites to better estimate infiltration rates. • Re -grading will be limited to small areas where minor modifications to drainage patterns are necessary. This will generally be accomplished through a grind and overlay of existing asphalt surfacing. • Division 1 specifications will be provided by the City. • Infiltration test pit excavation will be completed by the City. Test pit locations will be marked in the field by the design team. FEES: We propose the following fees: 1. Infiltration Feasibility Evaluation 2. Site Survey 3. Design and Permitting 4. Infiltration Testing 5. Construction Administration 6. Project Management Total $41,713.00 $15,300.00 $37,150.00 $19,232.00 $7,260.00 $2,500.00 $123,155.00 including expenses We propose to bill monthly on a time and materials "not -to -exceed" basis. Client authorization is required for any work beyond the established limit. Please contact me if you have any questions, require clarification, or if we can be of further assistance Sincerely, WALKER MACY Andrea Kuns Senior Associate akuns@walkermacy.com Approved: Name and title Date Packet Pg. 172 6.6 City Council Agenda Item Meeting Date: 11/19/2019 Policy on Accounting for Leases Staff Lead: Leases Department: Administrative Services Preparer: Dave Turley Background/History The Governmental Accounting Standards Board issued GASB Statement No. 87, Leases. This new statement becomes effective on January 1, 2020 and changes the way that governments account for and report leases in their financial statements. This policy is to bring the City's practice into compliance with the new accounting rules. Staff Recommendation Review and approve Resolution. Narrative Introduction of new policy on recording and reporting for leases, to be in compliance with new accounting rules. Attachments: Accounting for Leases Policy Packet Pg. 173 6.6.a RESOLUTION NO. XXXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE ACCOUNTING FOR LEASES POLICY AS ATTACHED HERETO. WHEREAS, the City of Edmonds is committed to the highest standards of responsible financial management; and WHEREAS, the City Council Finance Committee reviewed the Accounting for Leases Policy at the November 12, 2019 Finance Committee meeting; and WHEREAS, best practice shows that finance related policies should be formally adopted by Resolution; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. ADOPT THE CITY OF EDMONDS ACCOUNTING FOR LEASES POLICY. The city council hereby adopts the following attached document: City of Edmonds Capital Asset Policy to read as set forth in Attachment A hereto, which is attached hereto and incorporated herein by this reference as if set forth in full. 1. RESOLVED this 19`h day of November 2019. CITY OF EDMONDS MAYOR, DAVE EARLING ATTEST: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. XXxx Packet Pg. 174 Attachment A 6.6.a City of Edmonds Policy on Accounting for Leases November 19, 2019 Resolution # XXXX E Packet Pg. 175 Attachment A 6.6.a City of Edmonds Policy on Accounting for Leases Policy Statement This policy establishes accounting treatment of lease agreements entered into by the City, both as a lessee and as a lessor. There are three types of lease classifications: short-term leases, lease contracts that transfer ownership, and all other leases. The proper lease classification is important because it determines the City's accounting and reporting requirements in compliance with GASB Statement No. 87. Reason for Policy When the right to the use of property in exchange for a payment occurs, Generally Accepted Accounting Principles require the lessee to record the lease as an asset. This policy establishes uniform thresholds and procedures for all City departments when recording leases. Who Must Comply All City departments must comply. This policy applies to all active leases, regardless of the date the lease was entered into. Procedures 1. Understand rules for lease accounting. All leases other than short term leases must be recorded as assets to the lessee. These leases are recorded on the balance sheet and depreciated over time. 2. Apply lease term threshold. Any item with a lease term of twelve months or less is a short- term lease and cannot be capitalized. Treat all leases with terms of twelve months or less as operating leases. 3. Apply cash payment thresholds. Apply the following thresholds when determining when to capitalize an equipment or facility lease. Note that thresholds should be applied by lease schedule; lease agreements can be for a building, an individual asset, a group of assets, and can fall under the terms of a City-wide master lease agreement. To be aligned with the City's thresholds for capitalization of assets, A. An equipment lease of twelve months or longer with a present value of $5,000 or more at the inception of the lease must be capitalized. B. An infrastructure lease of twelve months or longer with a present value of $50,000 or more at the inception of the lease must be capitalized. C. A lease of twelve months or longer for replacement of components to the Wastewater Treatment Plant with a present value of $100,000 or more at the inception of the lease must be 9 Packet Pg. 176 Attachment A 6.6.a capitalized. D. For all non -short-term leases, the department must send a copy of the lease agreement to the Finance Director. 4. Record capital leases properly. A. Initial setup: the Finance Department will record the entry to establish the capital lease asset and the related liability at the inception of the lease. This is an important step to ensure all of the City's financial obligations are properly valued for financial reporting purposes. B. Making lease payments: lease payments are the responsibility of the department. These payments should follow City payment policies and guidelines for processing and approving payments and are initially coded to lease expense. C. Amortization of the lease liability: The lease liability is reduced throughout the life of the lease using the effective interest method. On at least an annual basis, the Finance department is responsible for creating journal entries (for each lease) which reverse the payment coding and reclassify it to the appropriate amortization and interest BARS codes, as well as reducing the liability. Lease payments are allocated between the calculated lease liability amortization and interest expense. Under this method, interest expense decreases and the liability amortization amount increases over time. 5. Account for all leases timely. The accounting for leases other than short-term leases should be recorded at the lease inception date and must be recorded no later than year end. 6. Account for executory costs correctly: Executory costs include such things as utilities, repairs, maintenance, insurance, common area expenses, and taxes paid for the leased asset during its economic life. These are considered period costs and therefore must be expensed as incurred. These expenditures may be the responsibility of either the lessee or lessor, depending on the lease terms. 7. Maintain supporting documentation. For any lease with a lease term greater than twelve months, the Finance Department must keep the following documentation on file for the life of the leased asset plus an additional six years: A. The master lease agreement, B. Supporting documentation for any additional assumptions used in calculating the present value of the lease, and C. A schedule of payments showing amortization of the lease -related liability. 8. Make required disclosures for year-end lease reporting: the Finance Department is responsible for ensuring that all calculations and Note disclosures are made in accordance with the requirements of GASB 87. 9. Account for leases where Edmonds is the lessor. Accounting for leases where the City is 4 Packet Pg. 177 Attachment A 6.6.a the lessor follows the same rules outlined above, except that the City is on the other side of the transactions. Responsibilities and Contacts Department directors are responsible for ensuring that their department abides by this policy and the accompanying procedures. Departments must notify the Finance Director of leases as they arise throughout the year and no later than year-end in order to properly calculate and disclose lease commitments as part of the year-end financial reporting process. As with other expenses, the Departments are responsible for making all applicable payments. The Finance Department is responsible for recording the initial setup of the capital lease asset and liabilities, for amortizing the lease liability, and for recording depreciation of the lease asset. Definitions Short-term lease: this lease has the potential length of the maximum possible noncancellable term of 12 months or less. If after considering the effects of potential extensions (regardless of their likelihood of being exercised) the lease agreement specifies a noncancellable term of 12 months or less, the lease is deemed a short-term lease. Contracts that transfer ownership: Lease contracts that transfer ownership are treated as sales of the asset (by the lessor) and a purchase of the asset on credit (by the lessee). This type of lease cannot contain termination options and the underlying contract transfers ownership of the asset to the lessee by the end of the contract. The GASB allows contracts to contain fiscal funding or cancellation clauses and be treated as a sale as long as it is reasonably certain the clauses will not be exercised. All other leases: Any other contract or agreement that conveys a right of use of property in exchange for payment will be characterized much like the former "capital lease" under the prior standard (FASB 13). Effective Date This policy is effective beginning January 1, 2020. A Packet Pg. 178 6.7 City Council Agenda Item Meeting Date: 11/19/2019 A/R Write -Off Staff Lead: Scott James Department: Administrative Services Preparer: Dave Turley Background/History On an annual basis it is necessary to review our Accounts Receivable and write off any amounts that are deemed to be uncollectible. Staff Recommendation Approve. Narrative At the beginning of 2019 the City had Assessments Receivable in the amount of $32,387. During 2019 the City worked to collect these receivables and was successful in collecting all of the outstanding assessments except for two. For one, the homeowner has agreed to make monthly payments until the account is paid in full. The other one is for $196.91 and has been deemed to be uncollectible. This is the first write-off that we have needed to do in the last two years. This is our formal request for approval to write off this receivable. Source: Local Improvement District Account 210.033. Last Invoice Date: August 7, 2013 Principal Paid to Date: $4,285.97 Amount to Write -Off: $196.91 Packet Pg. 179 6.8 City Council Agenda Item Meeting Date: 11/19/2019 Community Health Center (CHC) Pedestrian Easement Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 12, 2019, staff presented this item to the Parks & Public Works Committee and it was forwarded to the November 19th consent agenda for approval. Staff Recommendation Approve the easement. Narrative The City of Edmonds is currently reviewing a proposed development project, the Community Health Center (CHC) Addition at 23320 Highway 99. Edmonds Community Development Code Chapter 16.60.020 - CG - General Commercial Zone, requires construction of 7-ft sidewalks along the property frontage. In addition, street trees will be installed in tree grates along the property frontage. In order to provide all required frontage improvements, portions of the public sidewalk will encroach onto private property. To accommodate these encroachments, a 3 foot public pedestrian easement shall be provided to the City along the Highway 99 frontage. Attachments: CHC Easement Vicinity Map Packet Pg. 180 6.8.a Return Address: City Clerk City of Edmonds 121- 5th Ave. N. Edmonds, WA 98020 PEDESTRIAN EASEMENT Property Address: Assessor's Property Tax Parcel No.: IN CONSIDERATION of benefits to accrue to the grantors herein, the undersigned, , ("GRANTORS") hereby grant to the CITY OF EDMONDS, a Washington Municipal Corporation ("GRANTEE"), a permanent public pedestrian easement for the location and operation of a sidewalk and necessary appurtenances, over, across, through, and below the following described property, together with the right of access to the easement at any time for the stated purposes. The easement hereby granted is located in the COUNTY OF SNOHOMISH, STATE OF WASHINGTON, and is more particularly described and depicted in Exhibit A, attached hereto and incorporated herein by this reference. GRANTORS understand and agree for themselves and their successors and assigns not to cause or allow the construction or maintenance of any building or other structure in or upon the area conveyed without the prior written consent of GRANTEE, which may be granted or allowed in GRANTEE'S sole discretion. GRANTORS understand and agree that GRANTEE may cause the summary removal of any such building or structure so placed without GRANTEE'S consent and that GRANTORS shall make no claim for and shall hold GRANTEE harmless from any claim by a third person for damage to or destruction of the property so removed. GRANTEE agrees to indemnify, defend and hold GRANTORS harmless from any and all liability or damage, including attorneys' fees and costs, incurred or arising directly from GRANTEE's use of the easement as stated above, except those arising from any of GRANTORS' acts, omissions or negligence. GRANTORS expressly reserve all rights not inconsistent with those granted to GRANTEE herein. DATED THIS DAY OF O&D 2019. Gra or STATE OF WASHINGTON ) ) ss COUNTY OF SNOHOMISH) 4, On this day personally appeared before me Joeye'�� to me known to be the individuals described in and who executed the within and foregoing instrument and acknowledged that -JM U V—V signed the same as MS free and voluntary act and deed, for the uses 6d purposes therein mentioned. UNDER MY HAND AND OFFICIAL SEAL THIS �$� DAY OF n fit ytoN � s � e Ln it Av■ G = 2 1 '''1 ItOp'WA5H#"��•�— �a -k--I NOTARY PUBLIC in and Mr the State of Washin on, re�§i mg at --yi t WA Pedestrian Easement (002) (with SEC edits) 7.15.19.doc Packet Pg. 181 6.8.a Accepted by the City Council dated day of 2019. CITY OF EDMONDS ATTEST/AUTHENTICATED: David O. Earling, Mayor Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Pedestrian Easement (002) (with SEC edits) 7.15.19.doc Packet Pg. 182 6.8.a :. i LEGAL DESCRIPTION SIDEWALK EASEMENT s LOT 1 / THE EASTERLY 3.00 FEET OF THE N / / FOLLOWING DESCRIBED PROPERTY: CITY OF EDMONDS / , LOT LINE ADJUSTMENT LOT 1, CITY OF EDMONDS LOT LINE ADJUSTMENT NO. PLN20130029, PLN20130029 / RECORDED UNDER SNOHOMISH AFN 201310295001 COUNTY RECORDING NUMBER / / 201310295001, RECORDS OF / SNOHOMISH COUNTY, WASHINGTON. 3' SIDEWALK EASEMENT/ ,' �L T. Rj WAS O O ss GI ST STEg�� 0 L LAB PROJECT 13512.05 ;< p O W � EXHIBIT A DATE _ 10/21/2019 so SIDEWALK EASEMENT SCALE IN FEET 841mond, Washington venue N E, #120 CHC EDMONDS 1 "=80' Redmond, Washington 98052 425-869-2670 a Packet Pg. 183 „ab ” City of Edmonds community neann renter vicinity nn.%V% ------------------------ 228TH5TSW-----------------------�-- - -- E=SPERA. �■ ■ i Is � 1 , V L .a ■ `A 1 a r ■- Mr _■ 1N 1 � lk � = M 40- 8 =n . 0 376.17 752.3 Feet This map is a user generated static output from an Internet mapping site and is t reference only. Data layers that appear on this map may or may not be accural WGS 1984 Web Mercator_Auxiliary—Sphere current, or otherwise reliab © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTIC Fr- ------------ : Lr�,a•e Legend Notes Packet Pg. 184 6.9 City Council Agenda Item Meeting Date: 11/19/2019 Authorization for the Mayor to sign a Supplemental Agreement KPG for the Citywide Pedestrian Crossing Enhancements Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On May 15, 2018, Council approved a Local Agency Agreement with KPG for the Citywide Pedestrian Crossing Enhancements. On November 12, 2019, staff presented this item to the Parks & Public Works Committee and it was forwarded to the November 19th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Supplemental Agreement. Narrative This project proposes pedestrian safety improvements at (9) crossings through the installation of pedestrian -actuated rectangular rapid flashing beacons (RRFB), pedestrian HAWK signal, bulb -outs, pavement markings, signs, lighting and / or the addition of pedestrian actuation at an existing emergency traffic signal. The proposed locations are: SR-104 @ 232nd St. SW; SR-524 @ 84th Ave. W; SR-524 @ 7th Ave. N; 76th Ave. W @ 206th St. SW; 229th PI. W @ 106th Ave. W; Dayton St. @ 2nd Ave. W; and Dayton St. @ Private Driveway.; Walnut St. @ 8th Ave S; and Main St. @ Olympic Ave. The Design phase is currently at a 90% completion level. The Design and Right -of -Way phases are scheduled to be completed in early 2020. The project will be advertised shortly thereafter and construction is scheduled to be completed by late 2020. Supplement Agreement #1 was previously approved to extend the completion date to December 31, 2019. Supplemental Agreement #2 extends the completion date of the KPG contract from December 31, 2019 to December 31, 2020 to complete Packet Pg. 185 6.9 the design/right-of-way phases and provide engineering support during the construction phase. This project is funded by a Safe Routes to School Grant and local funds. Attachments: KPG Supplemental Agreement Packet Pg. 186 6.9.a CPWashington State Department of Transportation Supplemental Agreement Organization and Address Number #2 KPG, PS 3131 Elliott Ave, Suite 400 Seattle, WA 98121 Original Agreement Number Phone: (206) 354-6471 Project Number Execution Date Completion Date 0365(013) May 21, 2018 December 31, 2020 Project Title New Maximum Amount Payable Citywide Crossing Enhancements $350,754.97 (no change from original contract) Description of Work Improve pedestrian safety at 9 locations within the City through signal modifications, installation of High intensity Activated CrossWalK (HAWK) signals, installation of Rectangular Rapid Flash Beacons (RRFBs), installation of new curb ramps, sidewalks, curb bulbs and center medians, and installation of new roadway channelization and signage. The work in this contract includes: survey and basemapping of the 9 sites, preliminary and final design and cost estimates, geotechnical exploration, right of way acquisition services, production of bid documents, public outreach, and WSDOT coordination. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with KPG, PS and executed on May 21, 2018 and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No changes to the scope of work are proposed with this supplement. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: The revised project completion date is December 31 2020. III Section V, PAYMENT, shall be amended as follows: No changes to the maximum amount payable are proposed with this supplement. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By. Nandez Miller Sr. Project Manager Co u nt Signature 0 Approving Authority Signature Q Date DOT Form 140-063 Revised 09/2005 Packet Pg. 187 6.9.a Exhibit "A" Summary of Payments Basic Agreement Supplement #1 Supplement #2 Total Direct Salary Cost Overhead (inlcuding Payroll Additives) Direct Non -Salary Costs Fixed Fee Total $ 350,754.97 1 $0.00 1 $0.00 1 $ 350,754.97 .y 0 U C 0 �L r m a� a. m 3 r U m t r L 0 V Q. Y C w E d L Q E 2 Q Q U) C .y O r C O r R N �L O t Q `P IL Y C m E t U 0 r r Q Packet Pg. 188 6.10 City Council Agenda Item Meeting Date: 11/19/2019 Authorization for Mayor to sign a Supplemental Agreement with WHPacific, Inc. for the 84th Ave Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 12, 2019, staff presented this item to the Parks & Public Works Committee and it was forwarded to the November 19th consent agenda for approval. Staff Recommendation Authorize the Mayor to sign the Supplemental Agreement. Narrative The 84th Ave Overlay project will provide a pavement overlay on 84th Ave from 220th to 212th Streets. The project will also upgrade non -compliant ADA pedestrian curb ramps, replace a failing storm line between 216th and 220th Streets and install solar -powered pedestrian -actuated beacons for an existing mid -block crosswalk adjacent to Chase Lake Elementary School. Construction started in September and the new storm line has been installed and most of the new pedestrian curb ramps have been completed. The Contractor is expected to finish the remaining concrete work by the middle of November. The 2-inch grind and pavement overlay will be postponed until spring 2020, so the work can be completed during warm and dry weather. The duration of the project has been extended due to extra work and weather days. The consultant's budget provided inspection services for 40 working days and more time has been needed based on the contractor's progress and the authorized extra work. The proposed fee for the Supplemental Agreement is $7,487. The fee will be paid by the project funds (grant, local match and stormwater funds). Attachments: Supplemental Agreement Packet Pg. 189 6.10.a AdIft CAWashington State Department of Transportation Supplemental Agreement Organization and Address Number 1 WHPacific, Inc 19201 120th Ave NE, ste 201 Original Agreement Number Bothell, WA 98011 1 Phone: 425 951-4800 Project Number Execution Date Completion Date STPUL 2509(001) July 22,2019 June 30, 2020 Project Title New Maximum Amount Payable 84th Ave W overlay $ 102,286 Description of Work Provide construction management services. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with WHPacific and executed on July,22,2019 and identified as Agreement No. 1 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Adds time for additional documentation reviews and closeout paperwork. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Remains the same III Section V, PAYMENT, shall be amended as follows: Adds $7,486 to the contact see attachment Exhibit D-2 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 190 6.10.a 0 000 o n ip v ti 0 0 O r (DD U r iC N N V% 00 r 0) Cf Z W a x 69� u n u u U U c0 f6 II LU 0 0 0 o v v p p O o W H H LL U U N U o C° C m� J d W U m O O O O O O O O O O CL O W n O O O O U x J x x Q 0 0 0 0 0 co m o 0 c0 N o o O m o o 0 0 0 0 o o p O o en rs> o N U � N EA fA fA fA fA ER _ W C � Z. L a Q (D u a C Q C Q 0 0 Q O CN Icy U) O � o O O 0 O o O Ooo 00 O U U W [1 E o V) 0 to 0 69 6 EA QU J N a) LL F_ W M LLI LL c 0 > x O ii � (D 0 } I- Z N i s o0 0 X Q L O a 10 A O A R A R O o 9 ? M W J cco CY G W O m O Z U � 0 O2 CU U) C O N 0 U O U o � 0 �2 0 J f6 C_ E J N Q n O +� E Z N Cc a O ti o O A v LL a O O EO y W` i U U N U E O Q c i m m m En Cm C� 000 a U U N y0 LL W — t0 ~ 2 rz U W Z r+K c N O o N M a uo LL J a. W U 0 t z s v E Packet Pg. 191 7.1 City Council Agenda Item Meeting Date: 11/19/2019 Public Hearing on the 2020 Proposed Budget Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Public Hearing on the 2020 Proposed Budget Staff Recommendation 1) Council Open Public Hearing. 2) Accept Public Comment. 3) Close Public Hearing. Narrative Tonight's Public Hearing is the first of two scheduled Public Hearings on the 2020 Proposed Budget. The 2020 Proposed Budget can be found at the City of Edmonds website at: http://www.edmondswa.gov/administrative-services.html The remaining council action on the 2020 Proposed Budget is scheduled as follows: November 26: Public Hearing and Potential Adoption of the 2020 Budget: remaining Council questions and amendments are due this evening as Council continues their review of the 2020 Budget. December 3: 2020 Budget Review and Adoption of the 2020 Budget (if necessary) Packet Pg. 192 7.2 City Council Agenda Item Meeting Date: 11/19/2019 2020 Budget Review Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Mayor Earling presented his Proposed 2020 Budget to Council on October 8, 2019. The Proposed 2020 Budget can be accessed on the City's website at: file:///C:/Users/sjames/AppData/Local/Microsoft/Windows/INetCache/IE/2R24WD6N/2020_City_of_Ed monds_Proposed_Budget.pdf Staff Recommendation <Type or insert text here> Narrative Tonight's Council Meeting is scheduled for Council to continue their review, discussion, pose questions and amendments regarding the Proposed 2020 Budget. The following is a suggested process to keep the 2020 Budget review moving forward: 1) Mayor to start the Council questions and answer (Q&A) process by selecting a Councilmember on one end of the dais. 2) The Councilmember is allowed to pose a series of questions or comments related to one budget item, before moving the Q&A to the next Councilmember. Please note that each Councilmember question may elicit related questions or comments from other Councilmembers during the Q&A. These questions or comments should be allowed before Mayor moves the Q&A to the next Councilmember. This process is intended to allow all Councilmembers to pose their questions before returning to the first Councilmember (round-robin). The attached Proposed Amendments lists amendments submitted by Councilmembers and staff and the attached Council Questions with Administration Responses include questions from Council with staff responses for most of the questions. Staff will continue working on the remaining responses and forward them Council. Future Council action on the 2020 Budget are scheduled as follows: November 26: Public Hearing and Potential Adoption of the 2020 Budget: remaining Council questions and amendments are due this evening as Council continues their review of the 2020 Budget. Packet Pg. 193 7.2 December 3: 2020 Budget Review and Adoption of the 2020 Budget (if necessary). Attachments: Proposed Amendments for November 19th Council Meeting Council Questions with Admiistration Responses Packet Pg. 194 7.2.a COUNCIL PROPOSED 2020 BUDGET AMENDMENTS Page # DP# Cash Increase Yes Item # New Item' Description (Decrease) Submitter No 1 DP #2 Remove New Half-time Human Services Coordinator $63,814 Teitzel 2 DP #80 Remove Willow Creek Daylighting Design $750,000 Teitzel 3 New Add Full time Arborist, truck & equipment ($79,715) Buckshnis 4 New Add Non -represented Employee Salary Study ($40,000) Mesaros 5 New Add Contribution Support for Edmonds Chamber ($10,000) Mesaros 6 Page #57 Add $7,500 for Students Saving Sahnon, to total $12,500 ($7,500) Buckshnis Total of Councilmember Requested Changes 676,599 ,,,Page #" refers to page number in the Proposed 2020 Budget bookwhere the reference itemcan be found, and "DP#" refers to the 3 2020 Decision Package number and "New Item" refers to a new budget request being submitted for Council consideration. m O N O N C N STAFF PROPOSED 2020 BUDGET AMENDMENTS d 2 Page # DP# Cash Increase Item # New Item' Description (Decrease) Submitter 0 1 DP #2 Correct Half-time Human Services Coordinator Costs $21,636 Doherty CD 2 Page #57 Add $2,500 for Students Saving Salmon, to total $5,000 ($2,500) James 3 DP #35 Adjust Purchase of Trolley & Operation of Service ($5,000) Doherty 4 New Add PUD Green Power Program ($30,000) Hope a) Total of Staff Requested Changes (15,864) 1"Page #" refers to page number in the Proposed 2020 Budget book where the reference item can be found, and "DP#" refers to the 2020 Decision Package number and "New Item" refers to anew budget request being submitted for Council consideration. Packet Pg. 195 7.2.b Council Questions / Proposed 2020 Budget Amendments (Staff Responses are in red and Italicized) Request # Proposed budget amendments or questions from Councilmember Teitzel: 1) DP #2 remove this request from the budget and defer a decision about staffing the Human Services Coordinator position until later in 2020. There is an effort underway to assemble a collaborative South County group of cities, Verdant, the Y, faith community and others to determine how we can pool our resources to effectively address common issues —such as homelessness and our common need to address contributing factors such as substance abuse —we all share. This would be modeled on a similar collaborative initiative now in place in So. King County. This effort would likely require a level of investment by the participating cities, but may be a way to attack the problem more cost-effectively than if we each staff up in-house. I strongly believe the collaborative effort (which will initially be led by Stephanie Wright) needs to be launched before we decide to add in-house FTEs. After the cities decide how best to pool a, resources, we may still determine we need our own manager. If so, the request can be introduced as a mid -year budget amendment. o This part-time Human Services Coordinator position is envisioned as a "community resource CM guide" by providing direct information and referral to inquiring citizens of Edmonds in need. v Many services, resources and programs are not readily visible or accessible and may require a y guide or navigator for optimal access. This position would also work with regional partners and c agencies, together with other jurisdictions, representing Edmonds to ensure that our city and am citizens receive proportional and adequate resources. This is a different scope of services from the W Social Worker who works with the Police Dept in providing direct point -of -contact services to 0 individuals encountered through Police contact. The Social Worker's principal goal is to provide i immediate -need resources to these individuals, while the Human Resources Coordinator works at T a more comprehensive, system -wide level, addressing both individuals and systems. The County, E strapped financially and providing only the bare minimum to service countywide needs, is not in a a position to provide direct service to individual cities. This % FTE will also be seeking and 3 managing grants to fund this position and programs. 2) DP #80 I'd like to pull this item and abeyance it for future consideration. The fact is the transfer o of ownership of the Unocal property to WSDOT is still pending and it is not clear when it will occur. That situation has prevented the designers from creating an optimal channelization design CY to support salmon. There is a petition effort ongoing to have WSDOT turn over that property (after they have ownership) to the city for permanent habitat for fish and wildlife. If that happens, the optimal stream channel will run through the old Unocal site. Proceeding with design now may v end up costing our taxpayers more, as any design prior to finalization of the WSDOT issue may require significant redesign. It makes more sense to remove this item from the budget, abeyance it E and bring it back as a budget amendment once we have clarity about future use of the WSDOT property. Request # Proposed budget amendments or questions from Councilmember Buckshnis: 1) New: add Full-time Field Arborist — would replace the 10 hours per week ($20,000) outlined in Decision Package #49. Net impact to the budget is $79,715. 2) New: Add $7,500 for Students Saving Salmon Packet Pg. 196 7.2.b Council Questions / Proposed 2020 Budget Amendments (Staff Responses are in red and Italicized) 3) Council question cost center 511.60 fund 001 i. Professional services is at $62,160 - why has this odd number been chosen or is it a carry forward? This amounts represents the Baseline budget for Council's Professional Services account. ii. DP 1 is for $19,300 and what part of the budget line items will this impact as I remember travel, but can't recall the others - so can we see them itemized so the public can understand as well. DP #1 includes the following narrative, explaining the need for this budget increase: Increasing Supplies expense by $500 for new Councilmembers 3 Adding budget to cover costs of small equipment for Council office Increasing Communications expense by $2, 000 to cover ongoing costs Increasing Travel expenses by $10,800. Increase is for new Councilmember training and travel Increase Council Contringency by $5, 000, in lieu of leaving unexpended 2019 Professional c Services Budget c 4) Mayor's Office v i. DP #2 This is a Manager level position out of the Mayor's office? Is this from the Kone a report and how will this .5 FTE coordinate with the Social worker out of the Police c department? Why not make the Social Worker in the Police Department a full-time FTE and am have that person perform these job duties? Please see response to DP #2 under Teitzel's question. c 5) Non -Departmental cc i. DP 9 $245,650 being brought down to $236,975 - Great job Scott on this and the AAA rating. Why is this a DP as Council has already approved these bonds - is this merely a E identifiable item for Council and the Public to know? a Yes, Council approved the issuance of the Civic Park bonds, however, Council still has to approve the budget for the annual debt service for the bonds. 6) Technology i. DP #14 at $183,434 - this is self funding and Brian can you more fully explain the composition of how this number was determined? The Technology Rental Fund allocates IT services and equipment costs to City departments. The $183,434 is being added to the budget for 2020 allocate the cost of decision package numbers 15 —18, and 20 and 21, which collectively total $183,434. 7) Community Services i. DP #30 Federal Lobbyist - I thought this person was for working on the connector - which seemed to be the gist of what I saw from the meetings I attended with the Mayor. Shouldn't this be a decision of the new Mayor? The federal lobbyist is an important resource in DC to assist with seeking federal funds on any and all capital projects we may be pursuing at any time, including the Edmonds Marsh restoration, Highway 99, etc., as well as monitoring and responding to legislation of importance to us. Most of the cities in Snohomish County have federal lobbyists under contract. This DP is a budget line placeholder that appropriates the funds for this contract position for 2020 to allow for the new Administration to decide to use or not. This is not necessarily a renewal of the existing lobbyist contract. 2 Packet Pg. 197 7.2.b Council Questions / Proposed 2020 Budget Amendments (Staff Responses are in red and Italicized) ii. DP 31 PIO person - Patrick, can you explain this again to me as well as how this person is different from what Carolyn Brown does or is this an enlargement of her work duties? Please see response to DP #31 under Tibbott below. iii. DP #35 Trolley - Patrick, can you explain to all about the process of operating the trolley and insurance, etc and potential partnerships. This DP is comprised of two parts: purchase of the trolley and operations/maintenance for 2020. Purchase could be approximately $50, 000 (although we would hope for a lower final purchase price). Operation/maintenance, including staff hours, fuel, service, insurance, etc., for Saturdays and Sundays from mid -May to the beginning of October, plus December, would cost approximately $25, 000. To date we have already secured partner commitments 3 in the form of $20, 000 from the Lodging Tax Advisory Committee and a pledge of up to $11, 000 from the Edmonds Downtown Alliance. The Port has indicated interest. So we a believe we will be able to find additional contributions/sponsorships. This may end up covering most of the cost of operations/maintenance. iv. DP 38 Lodging Tax was originally -$4K and I have it on my notes as $125,250 K - can you 00 0 explain that as it was estimated that $95K was the projected revenue vs $97K in expenses. c The Lodging Tax Advisory Committee (LTAC) recommends expenditure of both its ongoing v revenue and fund balance funds. The ongoing revenue projected for 2020 is $95,250, plus y $2, 500 in interest, for a total of $97, 750. Their proposed "ongoing" budget appropriates all c of these funds (including a $4, 763 contingency). The original DP failed to include two �- proposed one-time expenditures from the lodging tax fund balance: $7, 500 for Downtown Wayfinding, and $20, 000 for the trolley. This additional $27, 500 raises the total for this DP c to $125,250. i V. DP #113 $80,510 to Ed! What does this amount represent? This is the amount proposed to be spend by Ed! in 2020 from their fund, which will be E presented in detail, together with their proposed 2020 Work Plan, on 11119119. This is the a first time that we are formally including the Ed! budget in the City's overall budget approval r process, rather than treating is an outlier. N 8) Parks and Recreation i. DP #49 UFMP implementation - I have put through a request for a full-time arborist and her replacement of a level F person to work under Rich Lindsay. Total salary and benefits change is about $6.5K per month (lots of emails back and forth regarding this with Shannon, Jessica, Scott and Dave T if anyone interested). — See #1 above "new " 9) Street Fund i. #63 - Phil would it be cheaper to rent a cement mixer for months working on streets - or will this be used continually. 10) Utility i. DP#75 - Phil, just asking as there are so many 2019 carry -forwards so I will just ask on this one carry -forward- well done on the explanation - is the contract services an inter -fund like engineering or is it an expectation of contracting with an outside firm? ii. DP #81 - contract work for Keeley O'Connell for the Edmonds Marsh grant writing - why is this now being charged in Stormwater utility fund? Shouldn't this still reside in Parks considering her expertise and training? How was this dollar amount determined? Packet Pg. 198 7.2.b Council Questions / Proposed 2020 Budget Amendments (Staff Responses are in red and Italicized) iii. DP#85 - has carry forward of $38,402 and I can't seem to reconcile this amount to what is being asked? Is the $48 new money or just total funds needed and includes the $38K carry forward? (again good work on all these carry forwards) iv. DP #94 is very complex and lots of dollars involved. Have we received written commitments from the other cities on their share as this would be a large carry forward if we can't obtain those commitments in 2020. 11) Street Capital 3 i. Good work - on the DP's 98-99-100 - I imagine all those 2019 carry forwards are part of these calculations? a as a� ii. DP # 102 Guardrail - new program - how are guardrail locations determined? (note: There was an issue with a potential guardrail to be installed on 190th street when there is already c a hardscape on the south side and a natural vegetation (guardrail) on the north side and all c neighbors in that area were upset that an armored guardrail was to be installed as it would have narrowed the street - this issue was resolved to the neighbors satisfaction and I a appreciate you and Bertrand dealing with the neighbors). o 12) Parks i. DP #106 Marina Beach Design - Shannon would you consider this contingent on the stormwater ask of $750K for Edmonds Marsh Restoration? — No, this would be to advance the technical aspects of the park design just enough to apply for RCO grants in 2020. This does not rely on the stormwater funds to match, we have matching funds programmed in REET in 2022 — 2025. While it is true we would not go into construction on this project without the daylighting / marsh project; we anticipate the park portion of the project taking more than one grant cycle to fund (RCO grants can be extended 2 years as needed) and we want to be as prepared as possible for when/if the marsh ownership is transferred and the project moves forward. Missing the 2020 (for 2021) grant cycle would limit our ability to mobilize on the park portion down the road. 13) Development Services cost center 558.60 i. Shane - professional services are non -consistent with all our other departments and I am guessing the UFMP contract has some play in this - but don't want to assume. So, can you explain its fluctuations? --The Development Services Cost Center 558.60 is for professional services of the Planning Division. It includes Hearing Examiner services in the amount of up to$42, 000 maximum per year (which is paid to the Hearing Examiner on an hourly basis only after the work is done), as well as for minute -taker services for the Planning Board, Architectural Design Board, and Historic Preservation Commission. It also includes environmental/critical area reports and arborist reports that occasionally the Department takes on. In the last couple years, professional service costs for the Hearing Examiner have been considerably lower than budgeted; however, the maximum contract amount is the same, recognizing that any unspent money from this cost center would not stay in the Planning Division budget past the current year but revert unallocated to the City s General Fund for the following year, where it is available for 0 Packet Pg. 199 7.2.b Council Questions / Proposed 2020 Budget Amendments (Staff Responses are in red and Italicized) other City Council purposes. The need for critical area and arborist reports also varies from year to year; the Planning Division has historically had budget on hand to move ahead immediately if a critical area or arborist report was needed because when such items are needed, there usually isn't enough time to go through a quarterly budget amendment process. Again, any unspent money reverts to GF use for other needs. However, because of the lower annual expenditures, the budgeted amount for 2020 was reduced by more than $6, 000 from the 2019 amount. Request # Proposed budget amendments or questions from Councilmember Mesaros: 1) New: add $40,000 for a non -presented employee comparative salary study during 2020. 3 2) New: Add $10,000 for the Edmonds Chamber of Commerce to support their work in promoting Edmonds and making this a worker friendly and visitor friendly city. Request # Proposed budget amendments or questions from Councilmember Tibbott: 1) DP #13 I think the'/2 FTE for Human Services in Edmonds is premature. What options have we explored with the County? What partnerships currently exist that we could buttress instead? Its not clear what benefit we receive by providing these services via the city. Please see response to DP#2 under Dave Teitzel above. 2) DP #6 What is Tyler? Tyler is the software company that provides our ERP /financial software for finance, payroll, accounts payable, budget, project accounting and utility billing. Decision Package #6 will cover Tyler's anticipate annual maintenance fees for 2020. 3) DP #31 How does the proposed PIO/Communication strategist dovetail with the personnel helping with the Housing Commission? Would it make more sense for the PIO to be aligned with the Mayor's Office? Would it make sense to combine the consulting with the Housing Commission and the PIO into one FTE and align the assignment with Community Services? Since 2014 the Public Information Officer/Community Engagement Specialist has been a contracted staff resource under the direction of the Community Services Director, yet at only approximately SO hours per month. The proposal is to increase the commitment to public information and community outreach/engagement to a 1/2 FTE, in-house regular position - an almost doubling of the hours dedicated to this important function. As seen over the past year or two, especially as related to major projects and programs, comprehensive, strategic community engagement and outreach is needed within the City. This position would be in-house and available most every day to be a valuable resource when planning public engagement processes related to major projects and programs - someone who can be called into a meeting on short notice as an in-house team player. Most cities have from 1/2 to full-time PIO/Community Engagement positions. This position would be integrally involved in shaping and guiding the public engagement process related to the Housing Commission's work, as well as planning processes, parks projects, public works projects, and other major city activities, events, etc. This position would also pick up the functions that have been performed to date by the contractor, 5 Packet Pg. 200 7.2.b Council Questions / Proposed 2020 Budget Amendments (Staff Responses are in red and Italicized) including managing social media, conducting press relations (including oversight of press releases), attending key community meetings and events, etc. 4) DP #40 While I support the update of the Development Code, this agenda item seems to be inadequate for addressing the larger goal of revising the entire code. I would like to know if this is a priority with the rest of the Council and how we could more adequately staff for this project besides the use of a consultant. 5) DP #42 Plan Review Consultant seems like a poor description for Construction review services. Since these services are paid for through increased construction activity, does it make sense to create an outgoing relationship with a review service and outsource the work when projects require it? This is not a consultant relationship as much as it is an outside service. • I think we depend on consultant to much. • I think outsourcing review services is valuable especially to meet the demand for design review. From Shane: You are right; building plan review is not the City's typical consultant -type service, but ` professional services " is the catch-all budget category that is the closest fit for this work. We have been using building plan review consultants (contractors, you might call them) for complex projects for years. Residential projects and small-scale commercial are reviewed by City staff. The complex building plans (major commercial buildings, schools, etc.) benefit from someone with a structural engineering background or advanced commercial building review experience. As you mention, the services are fully compensated by permit fees. DP #80 I have concerns with the timing of this budget item. I am not in favor of setting aside funds for design until we're able to create an ILA. Perhaps we focus more on short-term improvements. Like with DP 81 Request # Proposed budget amendments or questions from Councilmember: 1) Request # Proposed budget amendments or questions from Councilmember: 1) Request # Proposed budget amendments or questions from Councilmember: 0 3 Packet Pg. 201 7.3 City Council Agenda Item Meeting Date: 11/19/2019 Public Hearing on the 2019 Property Tax Ordinance Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Mayor Earling presented the Proposed 2020 Budget to City Council during their October 8th City Council meeting. On November 4th, all City Departments presented their 2020 budget requests to Council. On November 12th, Finance presented the 2020 Proposed revenue budget to Council. Staff Recomendation: The recommendation is for Council to make two motions: 1) Motion to approve Ordinance XXXX providing for the annual tax levy by increasing the regular property tax levy by the current 101% levy limit, thereby levying an estimated regular property tax levy of $10,643,784 . 2) Motion to approve Ordinance XXXX providing for the annual tax levy by increasing the Emergency Medical Service property tax levy by the current 101% levy limit, thereby levying an estimated Emergency Medical Service levy of $4,120,255. Narrative: On November 19, 2019, Council will hold a Public Hearing on the 2020 Regular Property Tax and the Emergency Medical Services property tax levy. The following is the schedule for the Public Hearing: 1) Staff presentation on property taxes. 2) Council to open a Public Hearing. 3) Accept public comment. 4) Council to close the Public Hearing. 5) Council will be asked to approve the attached 2020 Property Tax Ordinance. The action item before Council is an ordinance authorizing the levy for collection of City Property Taxes. The levy amounts in the attached Ordinance are included in the 2020 Proposed Budget. The first attachment (2020 Regular Property Tax Ordinance with 1% increase) is the Regular Property Tax Ordinance that includes a 1% Regular Property Tax increase. The second attachment (2020 EMS Property Tax Ordinance) is the Emergency Medical Services Levy Ordinance that includes a 1% Emergency Medical Services Levy increase. The third attachment ( 2020 Regular Property Tax Ordinance - bank 1%) is included should Council vote down the 1% Regular Property Tax increase and elect to bank the 1%. Attachments: Packet Pg. 202 7.3 2020 Regular Property Tax Ordinance with 1% increase 2020 EMS Property Tax Ordinance 2020 Regular Property Tax Ordinance -bank 1% Packet Pg. 203 7.3.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 101 % LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,643,784 AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds have properly given notice of the public hearing held on November 19, 2019, to consider the City's current expense budget for 2020, pursuant to RCW 84.55.120; and WHEREAS, the City Council in the course of considering the budget for 2020 have reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, the district's actual levy amount for the previous year was $10,446,823 for regular property levy, and WHEREAS, the City Council hereby determines following public hearing that it is in the best interest of and necessary to meet the expenses and obligations of the City to increase the regular property levy by 1 %; and WHEREAS, the population of this district is greater than 10,000, and WHEREAS, the City Council desires to protect the City's previously banked future levy capacity pursuant to RCW 84.55.092; and WHEREAS, the Snohomish County Assessor's Office has requested that all Snohomish County Taxing Districts submit their levy certifications to the county on the State Department of Revenue standardized form REV 64 0100; NOW, THEREFORE 2020 Property Tax Ordinance Page 1 of 5 Packet Pg. 204 7.3.a THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: as Section 1. The limit factor for the regular levy to be collected in budget year 2020 L shall be limited to the 101%, or 100% plus inflation, whichever is lower of the highest amount of 0 regular property taxes that could have been levied in the City in any year since 1985. Section 2. Regular Property Tax. The 2019 regular property tax levy for collection in 2020 is the amount levied in 2018 for collection in 2019, plus an increase of $104,470 which is a percentage increase of 1%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $10,643,784. Section 3. The levy contained in sections 2 is subject to amendment upon receipt of 2019 assessed valuation from Snohomish County. Section 4. The City's unused general property tax levy capacity for the year 2020, at the lesser of 101% or 100% plus inflation as provided by RCW 84.55.005(2)(c), is reserved for future levy as provided by RCW 84.55.092. Section 5. Pursuant to the request by the Snohomish County Assessor's Office, the Finance Director is hereby authorized to submit to the Snohomish County Council certification of the hereby approved levies on the State Department of Revenue standardized form REV 64 0100 attached hereto as Exhibit A. Section 6. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity 2020 Property Tax Ordinance Page 2 of 5 Packet Pg. 205 7.3.a or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. It is enacted on a vote of a majority plus one of the City Council. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 2020 Property Tax Ordinance Page 3 of 5 Packet Pg. 206 7.3.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the 19th day of November, 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 101 % LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,643,784 AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 19th day of November, 2019. CITY CLERK, SCOTT PASSEY U 2020 Property Tax Ordinance Page 4 of 5 Packet Pg. 207 7.3.a Exhibit A — Levy Certification DEPARTMENT OF REVENUE WASH[HGTDN STATE Levy Certification Submit this document to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected and forward a copy to the assessor. In accordance with RCW 84.52.020, I, Scott James, Finance Director, for the City of Edmonds, do hereby certify to the Snohomish County legislative authority that the Council of said district requests that the following levy amounts be collected in 2020 as provided in the district's budget, which was adopted following a public hearing on November 19, 2019. Regular Levy: $10,643,784 Signature Date 2020 Property Tax Ordinance Page 5 of 5 Packet Pg. 208 7.3.b ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE EMS PROPERTY TAX LEVY BY THE CURRENT 101 % LEVY LIMIT, THEREBY LEVYING AN ESTIMATED EMS LEVY OF $4,120,255, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds have properly given notice of the public hearing held on November 19, 2019, to consider the City's current expense budget for 2020, pursuant to RCW 84.55.120; and WHEREAS, the City Council in the course of considering the budget for 2020 have reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, the district's actual levy amount for the previous year was $4,039,975 for EMS levy, and WHEREAS, the City Council hereby determines following public hearing that it is in the best interest of and necessary to meet the expenses and obligations of the City to increase the Emergency Medical Services (EMS) levy by 1 %, and WHEREAS, the population of this district is greater than 10,000, and WHEREAS, the Snohomish County Assessor's Office has requested that all Snohomish County Taxing Districts submit their levy certifications to the county on the State Department of Revenue standardized form REV 64 0100; NOW, THEREFORE THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: 2020 EMS Property Tax Ordinance Page 1 of 5 Packet Pg. 209 7.3.b Section 1. The limit factor for the EMS levy to be collected in budget year 2020 shall be limited to the 101%, or 100% plus inflation, whichever is lower of the highest amount of property taxes that could have been levied in the City in any year since 1985. Section 2. Emergency Medical Services (EMS) property tax levy. The 2019 EMS c property tax levy for collection in 2020 is the amount levied in 2018 for collection in 2019, plus 5 L O an increase of $40,400 which is a percentage increase of 1%, plus an increase equal to the amount X allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $4,120,255. Section 3. The levy contained in section 2 is subject to amendment upon receipt of 2019 assessed valuation from Snohomish County. Section 4. Pursuant to the request by the Snohomish County Assessor's Office, the Finance Director is hereby authorized to submit to the Snohomish County Council certification of the hereby approved levy on the State Department of Revenue standardized form REV 64 0100 attached hereto as Exhibit A. Section 5. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 6. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. It is enacted on a vote of a majority plus one of the City Council. 2020 EMS Property Tax Ordinance Page 2 of 5 Packet Pg. 210 7.3.b APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: c c L O CITY CLERK, SCOTT PASSEY x APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 2020 EMS Property Tax Ordinance Page 3 of 5 Packet Pg. 211 7.3.b SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the 19th day of November, 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE EMS PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED EMS LEVY OF $4,120,255, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 19th day of November, 2019. CITY CLERK, 2020 EMS Property Tax Ordinance Page 4 of 5 Packet Pg. 212 7.3.b DEPARTMENT OF REVENUE WASHIHGTOH STATE Exhibit A — Levy Certification Levy Certification Submit this document to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected and forward a copy to the assessor. In accordance with RCW 84.52.020, I, Scott James, Finance Director, for the City of Edmonds, do hereby certify to the Snohomish County legislative authority that the Council of said district requests that the following levy amounts be collected in 2020 as provided in the district's budget, which was adopted following a public hearing on November 19, 2019. EMS Levy: $4,120,255 Signature Date 2020 EMS Property Tax Ordinance Page 5 of 5 Packet Pg. 213 7.3.c ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY REDUCING THE REGULAR PROPERTY TAX LEVY TO 100% OF THE CURRENT LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,539,209, PRESERVING FUTURE LEVY CAPACITY AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds have properly given notice of the public hearing held on November 19, 2019, to consider the City's current expense budget for 2020, pursuant to RCW 84.55.120; and WHEREAS, the City Council in the course of considering the budget for 2020 have reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, the district's actual levy amount for the previous year was $10,446,823 for regular property levy, and WHEREAS, the City Council hereby determines following public hearing that it is in the best interest of and necessary to meet the expenses and obligations of the City to keep the regular property levy at the prior year level; and WHEREAS, the population of this district is greater than 10,000, and WHEREAS, the City Council desires to protect the City's future levy capacity pursuant to RCW 84.55.092; and WHEREAS, the Snohomish County Assessor's Office has requested that all Snohomish County Taxing Districts submit their levy certifications to the county on the State Department of Revenue standardized form REV 64 0100; NOW, THEREFORE 2020 Property Tax Ordinance Page 1 of 5 Packet Pg. 214 7.3.c THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The limit factor for the regular levy to be collected in budget year 2020 c shall be limited to the 101%, or 100% plus inflation, whichever is lower of the highest amount of L O regular property taxes that could have been levied in the City in any year since 1985. X Section 2. Regular Property Tax. The 2019 regular property tax levy for collection in 2020 is the amount levied in 2018 for collection in 2019, plus an increase of $0 which is a percentage increase of 0%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $10,539,209. Section 3. The levy contained in sections 2 is subject to amendment upon receipt of 2019 assessed valuation from Snohomish County. Section 4. The City's unused general property tax levy capacity for the year 2020, at the lesser of 101% or 100% plus inflation as provided by RCW 84.55.005(2)(c), is reserved for future levy as provided by RCW 84.55.092. Section 5. Pursuant to the request by the Snohomish County Assessor's Office, the Finance Director is hereby authorized to submit to the Snohomish County Council certification of the hereby approved levies on the State Department of Revenue standardized form REV 64 0100 attached hereto as Exhibit A. Section 6. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity 2020 Property Tax Ordinance Page 2 of 5 Packet Pg. 215 7.3.c or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 7. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. It is enacted on a vote of a majority plus one of the City Council. APPROVED: MAYOR, DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 2020 Property Tax Ordinance Page 3 of 5 Packet Pg. 216 7.3.c SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the 19th day of November, 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY REDUCING THE REGULAR PROPERTY TAX LEVY TO 100% OF THE CURRENT LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $10,539,209, PRESERVING FUTURE LEVY CAPACITY AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 19th day of November, 2019. CITY CLERK, SCOTT PASSEY 2020 Property Tax Ordinance Page 4 of 5 Packet Pg. 217 7.3.c Exhibit A — Levy Certification DEPARTMENT OF REVENUE WASH[HGTDN STATE Levy Certification Submit this document to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected and forward a copy to the assessor. In accordance with RCW 84.52.020, I, Scott James, Finance Director, for the City of Edmonds, do hereby certify to the Snohomish County legislative authority that the Council of said district requests that the following levy amounts be collected in 2020 as provided in the district's budget, which was adopted following a public hearing on November 19, 2019. Regular Levy: $10,539,209 Signature Date 2020 Property Tax Ordinance Page 5 of 5 Packet Pg. 218 8.1 City Council Agenda Item Meeting Date: 11/19/2019 Edmonds Downtown Alliance 2020 Work Plan and Budget Staff Lead: Patrick Doherty Department: Economic Development Preparer: Patrick Doherty Background/History The Edmonds Downtown Alliance (aka Business Improvement District) is required by ECC 3.75.120 to submit an annual work plan and budget by October 31st of each year for the following year. Accordingly, the Downtown Alliance submitted its proposed 2019 work plan and budget (attached here) on 10/28/19, which will be presented at the 11/19/19 City Council meeting. Staff Recommendation Approve Proposed 2020 Work Plan items. Associated 2020 Budget to be approved as part of overall 2020 City Budget (Decision Package #113). Narrative The 2020 proposed Work Plan (attached) includes programmatic work and supporting expenditures in the following areas, as detailed in the attached Work Plan: - Administration - Communication and Outreach - Marketing/Advertising - Appearance and Environment - Ed! Grants Program As can be seen in the attached budget spreadsheet, the 2020 expenditures total $80,510, including up to $1,301 from the Fund Balance for one-time expenditures. The projected 2020 starting Fund Balance will be $9,466, with the 2020 ending Fund Balance projected to be $8,165 (10.3% of fund annual revenue). Also attached here is a spreadsheet showing the Ed! budgets from 2013 through 2020. Attachments: EdmondsDowntownAlliance_2020_Workplan_FINAL 2020_Ed_Proposed_Budget_FINAL Ed_B u dget_S u m m a ry_2013_2020 Packet Pg. 219 8.1.a EDMON DS DOWNTOWN ALLIANCE PROPOSED 2020 WORK PROGRAM & PLAN Edmonds, Washington Prepared pursuant to Edmonds City Ordinance 3909, Section 3.75.120 r a Packet Pg. 220 8.1.a Page 2 of 7 The mission of the Edmonds Downtown Alliance is to encourage, promote and participate in activities enhancing the general economic conditions of the district for the mutual benefit of its businesses and the City of Edmonds. We are a focused, funded organization that supports and improves business conditions in Downtown Edmonds. Our goal is to ensure our downtown stays lively, attractive and prosperous. Per Ordinance 3909, the scope of work includes the following Items: A. Marketing & Hospitality: may include maps/brochures/kiosks/directories, website, social media, marketing/advertising campaigns, holiday decorations, street performers/artists, historic education/heritage advocacy, special public events B. Safety & Cleanliness: may include maintenance, security, pedestrian environment enhancements C. Appearance & Environment: may include design enhancements, neighborhood advocacy & communication, streetscapes/lighting/furniture D. Transportation: may include transportation alternatives, directional signage, parking management & mitigation E. Business Recruitment & Retention: may include education/seminars, market research, business recruitment F. Organization: may include contract staff & professional services, administration costs INTRODUCTION .5 Q c Ed! - Edmonds Downtown Alliance (the "Alliance"), was approved on January 15, 2013 under c Ordinance 3909. The following is the eighth year work program and plan for the district, 3 0 effective from approval by Edmonds City Council through December 31, 2020. It includes a description of the Alliance, proposed services, sources of funding, annual budget and c allocations. 'D w c I. PROPOSED 2020 SERVICES E c� The services to be provided in this plan include items required for the promotion and a Approved by Edmonds Downtown Alliance Board for Submittal to City Council 10/31/19 Packet Pg. 221 Page 3 of 7 8.1.a enhancement of the Alliance and to meet the needs identified by members of the Alliance. The services are not intended to take the place of, but rather add to or supplement, those services provided by the City and/or other Edmonds -based organizations. The services will be executed under the direction of the Alliance Members Advisory Board. A. Administration (Per Ordinance 3909, Item F) Program Management. The Alliance Board will contract with an individual(s) to provide program management and support for the operation and maintenance of the Alliance. Program management and administrative support for implementation of specific committee projects will be covered by the budget available for those programs. ii. Operating Expenses. Operating expenses will include, but are not limited to, supplies and insurance, post office box rental, mailings to members, and website domain and hosting fees. Legal, accounting and professional services will be contracted on an as -needed basis. When appropriate, pro-bono services will be used. iii. Assessment and Evaluation. The Alliance recognizes the important responsibility it has to its members to demonstrate effective and efficient use of Alliance resources. As such, the Alliance will include reasonable and appropriate program assessment and evaluation efforts within its work plans. This may include internal and external initiatives such as member surveys, market research, third party or independent impact analysis, etc. B. Marketing/Advertising (Per Ordinance 3909, Item A) i. Advertising. Our 2019 advertising plan has resulted in more than a 39% increase in traffic and new users on EdmondsDowntown.org, which is informing our recommendation for 2020. The Alliance will continue to implement a robust 2020 digital effort throughout the year. This may include contracting professional services for design and execution. The 2020 social media "' advertising plan will be managed by Ed!'s program manager. In addition, ads at The Edmonds Theater will be produced and placed throughout the year to c� a Approved by Edmonds Downtown Alliance Board for Submittal to City Council 10/31/19 Packet Pg. 222 Page 4 of 7 8.1.a support the Love, Edmonds campaign. Ed! will also help support the holiday digital advertising campaign in partnership with the city. ii. Website. The Alliance will continue to execute on the Ed! content strategy to increase awareness of Edmonds as a day trip destination for shopping and dining and historic downtown experiences. This will include publishing stories on the website to highlight local businesses and events, written by a contract copywriter and illustrated with photos by a contract photographer. iii. Social Media. The Alliance's social media presence continues to grow, and is a good branding tool. Photography will continue to be produced by a contractor for both social media and website use. iv. Holiday Events. The Alliance will continue to make Downtown Edmonds top of mind for shoppers and visitors during the holiday season. We will run the holiday trolley with sponsor donations, and promote events with marketing collateral around town. A holiday elf will be contracted for a third year to make the holiday trolley festive and run smoothly. C. Communication and Outreach (Per Ordinance 3909, Items A and E) Member Engagement. The Alliance wishes to focus on productive member engagement in 2020. Encouraging committee and board -wide involvement and networking gatherings to better galvanize local business relationships and increase member involvement. To minimize cost, communication will continue primarily via email and the e-newsletter, with a printed update to be mailed to members once a year. A simple welcome kit will be assembled using the welcome brochure and materials on hand, with some additional materials to be printed. Member outreach campaign consisting of in -person member engagement will be scheduled. Annual Member meeting will be held in April, with notifications and ballots sent via post. ii. Public Relations. To increase community visibility, inspire member involvement, c and strengthen the Ed! identity, the Alliance will continue to publish a sponsored -content bimonthly column in My Edmonds News. The Alliance will continue to promote bringing new businesses to Downtown Edmonds and build a Approved by Edmonds Downtown Alliance Board for Submittal to City Council 10/31/19 Packet Pg. 223 Page 5 of 7 8.1.a a continually improving business district. Partnering with existing organizations such as Edmonds Chamber of Commerce and DEMA will help to strengthen the mission of the Alliance and the shared objectives of our partner organizations. The Alliance will continue to partner with such organizations to further community priorities. The Alliance will introduce board members in the monthly newsletter. iii. Events. The Alliance will continue to sponsor local events as appropriate, such as the Fourth of July, Taste Edmonds, or the Tree Lighting. D. Ed! Grant Program (Per Ordinance 3909, Items A, B, C, D, E and F) The Alliance's Grant Program helps harness the power of our local business community The program utilizes a grassroots approach to identifying projects and allocating funds for approved grants as long as they fall within the Alliance's mission and scope of work provided in Ordinance 3909. Each proposed grant will be reviewed by City staff for compliance with RCW 35.87A.010 and Edmonds City Code 3.75.030 prior to award of a grant. In 2020, the Alliance will fulfill a 2019 approved grant request, but will not be considering new grant requests. E. Appearance and Environment (Per Ordinance 3909, Items B, C and D) i. Umbrella Program. The Alliance will sustain the existing umbrella program throughout Downtown Edmonds. As determined by business member feedback as well as member survey responses, the Alliance will maintain the program by providing umbrellas and umbrella stands in locations throughout the district, as well as maintenance, coordination and redistribution. ii. Parking. Members will continue working in concert with City efforts related to enhancing parking in Downtown Edmonds. In 2020 the Alliance will explore and consider ways to expand the existing After Hours parking program to be executed in 2021 (no new lots added in 2020). The group will consider expenditures for design and installation of signage to improve parking location c awareness, as well as other potential expenditure for identified parking -related E improvements. Potential future funding for a larger capital expenditure related to parking improvements will be explored. a Approved by Edmonds Downtown Alliance Board for Submittal to City Council 10/31/19 Packet Pg. 224 Page 6 of 7 8.1.a II. PROPOSED SOURCES OF FUNDING A. Assessments Assessments will be collected in accordance with Ordinance 3909. B. Grants and Donations The 501(c)(3) organization formed by the Alliance may pursue and accept grants and donations from private institutions, the City, other public entities or individuals and other non-profit organizations, in accordance with State and Federal law. III. ANNUAL BUDGET A. Budgeted Revenue and Projected Fund Balance The projected assessments collected for 2020 will be approximately $79,209. Together with the carry -forward of a projected 2019 year-end balance of $9,466, the result is an estimated $88,675 in total revenue available for expenditures in 2020. Annual reserves are necessary for operating capital in each future year. The Alliance must have an annual reserve available to pay for ongoing programs and costs in advance of revenue. A detailed budget summary accompanies this Work Plan. B. Budgeted Expenditures In accordance with the scope of work as approved in Ordinance 3909, it is anticipated that the budgeted expenditures for the 2020 operating year of the Alliance will be as follows: Administration $24,925 Operating Expenses $925 Program Management $24,000 Marketing $37,505 Advertising/Social Media $19,300 Website $2,000 c m Holiday Events and Advertising $8,845 c� Theater Ads $360 a Approved by Edmonds Downtown Alliance Board for Submittal to City Council 10/31/19 Packet Pg. 225 8.1.a Page 7 of 7 Program Management $7,000 Communication and Outreach $3,930 Annual Meeting $1,200 Event Support $500 Member Communications $900 My Edmonds News Outreach $330 Program Management $1,000 Small Grant Program $1,500 Appearance & Environment $12,650 Umbrella Program $9,450 Trolley Support $2,000 Program Management $1,200 TOTAL BUDGETED EXPENDITURES $80,510 A. Unallocated Funds An unallocated fund balance of $9,466 is projected to be carried forward from 2019. The Alliance must submit a budget amendment to City of Edmonds Council for approval to use any unallocated funds not otherwise identified in this Work Plan and proposed Budget. B. General Provisions a c i. The Alliance shall make no expenditures other than in accordance with and 3 0 pursuant to a Budget for which a total Annual Budget amount has been 3 0 approved by the City. o ii. In the event that in any given fiscal year the sources of funding and/or reserves 0 held over from the previous year do not equal the total annual budget amount, 'D w the Alliance may choose to eliminate some expenditure in order to balance the budget. E iii. The Alliance, at the conclusion of the fiscal year, will provide a detailed financial report in accordance with Ordinance 3909, as amended. a Approved by Edmonds Downtown Alliance Board for Submittal to City Council 10/31/19 Packet Pg. 226 8.1.b 2020 Ed! Proposed Budget REVENUES 2019 Approved Budget 2019 Actuals 2020 Proposed Budget Beginning Fund Balance $26,084 $24,098 $9,466 Projected Revenue $98,355 $79,398 $79,209 8% Contingency ($7,868) TOTAL REVENUE $116,571 $103,496 $88,675 EXPENSES 1 Operating Expenses (domain reg, hosting, Gsuite, PO Box fees, tax filing, nonprofit filing) $900 $900 $625 Misc Supplies $300 $300 $300 Program Management 40 hrs/month $24,000 $24,000 $24,000 Subtotal $25,200 $25,200 $24,925 Digital Advertising --Articles $13,500 $13,500 $5,500 Love, Edmonds Advertising $1,200 $1,200 $0 Edmonds Theater Advertising $360 $360 $360 Holiday Website Updates $500 $0 $500 Holiday Advertising $5,000 $5,000 $3,500 Holiday Events $4,845 $4,345 $4,845 Ferry Marketing $600 $0 $0 Photography (articles, social media) $7,200 $7,200 $7,200 Copywriting $7,200 $7,200 $6,600 Program Management 10 hrs/month $6,000 $6,000 $6,000 Holiday PM (20 hrs) $1,000 $1,000 $1,000 Website Design/Updates $2,000 $1,200 $2,000 Subtotal $49,405 $47,005 $37,505 Annual Meeting $1,500 $1,348 $1,200 City Events (4th, Taste) $1,000 $500 $500 Business Meeting Misc Materials $330 $0 $0 My Edmonds News Outreach $330 $330 Member Communications New Member Communications $400 $400 $400 m E t U m r Packet Pg. 227 8.1.b Menu Binders $300 $0 $0 Semi -Annual Update $1,000 $0 $500 Main St Conference $700 $0 $0 Program Management Annual Mtg PM (20 hrs) $1,000 $1,000 $1,000 Subtotal $6,230 $3,578 $3,930 ' . • 1 1 Grant Program $5,000 $2,500 $1,500 Subtotal $5,000 $2,500 $1,500 brella Program l $9,000 $9,441 $9,450 r Hours Parking Signage $5,000 $2,608 $0 Program Management $2,400 $2,400 $1,200 Crosswalk $1,298 $0 Trolley Support ($0 if $11,000 in sponsorships secured) $0 $2,000 Subtotal $16,400 $15,747 $12,650 TOTAL BUDGETED EXPENDITURES: $102,235 $94,030 $80,510 TOTAL REVENUE $116,571 $103,496 $88,675 As Percentage of On -Going Revenue 14.6% 11.9% 10.3% BUDGET SUPPLEMENTS FOR EXPENDITURES FROM FUND BALANCE • - ' •• 111 111 .1' 11 '1 • 1 1: 1 c to c M a L 0 0 N O N 0 v c Q C 3 0 c 3 0 0 C 0 E W C d E t V f0 r Packet Pg. 228 8.1.c Edmonds Downtown Alliance - 2013-2020 Budget Summaries Revenue Beginning Balance Bid Assessment Fee Miscellaneous BID Donations Total Revenue Expense Administration Insurance & Licensing Branding & Identity (please see note below) Member Engagement & Outreach Professional Business Resources Small Grants Program Appearance & Environment Public Restroom Commitment Total Expenses 2019 2019 2020 2013 2013 2014 2014 2015 2015 YTD 2016 2016 2017 2017 2018 2018 Proposed Actual Proposed Budgeted Actual Budgeted Actual Budgeted Actual Budgeted Actual Budgeted Actual Budgeted Actual Budget YTD Budget 0 56,134 56,134 46,327 46,327 65,207 66,713 66,593 50,137 46,506 41,495 26,084 24,098 9,466 66,000 57,116 89,000 82,301 81,880 75,874 81,880 76,600 81,880 78,134 86,563 82,017 90,487 66,309 79,209 7 0 0 0 0 0 652 0 104 0 690 0 189 0 820 0 0 0 0 0 0 6,000 0 6,860 0 0 0 66,000 57,943 145,134 138,435 128,207 122,201 147,087 143,966 148,473 134,375 133,069 131,063 116,571 90,596 88,675 5,000 0 10,000 5,006 17,000 10,462 17,000 17,064 18,500 14,351 26,700 26,880 25,200 16,610 24,925 0 0 3,000 50 0 0 0 0 0 0 0 0 0 0 0 26,000 0 50,000 74,650 22,000 21,773 36,000 31,095 36,000 37,373 50,200 47,879 49,405 26,750 37,505 5,000 1,808 5,000 1,984 5,000 749 15,000 10,327 17,000 15,331 10,130 13,283 6,230 2,265 3,930 4,000 0 12,000 0 10,000 1,077 5,000 4,800 6,000 5,766 1,000 578 0 0 0 0 0 0 0 10,000 4,000 10,000 1,900 10,000 3,417 5,000 3,222 5,000 1,000 1,500 0 0 5,000 10,417 20,000 17,427 20,000 19,133 25,000 16,082 17,700 15,122 16,400 14,948 12,650 0 0 0 0 0 0 10,000 10,000 0 0 0 0 0 40,000 1,808 85,000 92,108 84,000 55,488 113,000 94,318 112,500 92,321 110,730 106,964 102,235 61,572 80,510 Balance 26,000 56,134 60,134 46,327 44,207 66,713 34,087 49,647 35,973 42,055 22,339 24,098 14,336 29,024 8,165 NOTES: 2014 Year -To -Date total reflects revenues and expenditures through 10/31/2014 $76,000 projected expenditure in 2014 for Branding & Identity includes $26,000 budgeted expenditure carryover from 2013 c �a c ea a 0 0 N O N d 0 c �a Q c 3 0 c 3 0 c 0 E w 0 N 0 N MI V- 0 N I �a E r I d i� 3 m I W C E t v Q Packet Pg. 229 9.1 City Council Agenda Item Meeting Date: 11/19/2019 Approval of expenditure for historic informational panel Staff Lead: Francis Chapin Department: City Council Preparer: Maureen Judge Background/History Our community has a strong desire to preserve our rich cultural history, which is at risk of being lost to the fog of time as Edmonds continues to evolve. In 1909, the old Edmonds High School was built near the intersection of 6t" Ave. N. and Glen Street and served generations of Edmonds students. The building was demolished in 2005 to make way for a parking lot designed to serve the new Edmonds Center for the Arts. When demolition of the old high school building commenced, the original entrance portico --which was an ornate, terra cotta structure which innumerable Edmonds students passed through on their way to school-- was removed from the facade of the building and stored by the City of Edmonds for a time at the old Edmonds Public Works site. Although various options were considered for reinstalling it at the ECA site, ultimately there was no clear use for the portico identified and it was destined for the landfill. The Echelbarger family, a local family with deep roots in Edmonds, recognized the cultural significance of the portico and received permission to take possession of the object and preserve it. The Echelbargers restored the portico and mounted it in 2015 for public display at the southeast corner of the Salish Crossing property at the intersection of SR 104 and Dayton St. Since no signage now exists to explain to passersby the historic significance of the portico, the Echelbarger family has requested the city partner with them in the display of the portico by developing an informational panel (similar in design to other informational panels the city has developed and installed at Marina Beach Park, Sunset Avenue, Yost Park and elsewhere) explaining the significance of the structure to Edmonds. The concept of the informational panel explaining the significance of the old Edmonds High School portico was presented to the Historic Preservation Commission on August 8, 2019 to determine whether the Commission would formally endorse the development and installation of the informational panel by the city (see Attachment A). While the Commission supports the concept of signage to explain objects of historic significance, the Commission determined formal support of this proposal is outside the scope of its charter (which focuses on objects of historic significance in their original locations) and declined to either support or oppose this concept. Instead, the Commission recommended the concept should be presented to the South Snohomish Historical Society Board, which may be better positioned to offer its support of the concept, since the portico no longer resides in its original location yet holds a place of significance in Edmonds' history. On September 9, 2019 this concept was presented to the South Snohomish Historical Society Board (see Attachment B). The Board recognized the historic significance of the original high school portico and supports the concept of the City's placement of an informational Packet Pg. 230 9.1 panel near the structure to help passersby understand the importance of the object to Edmonds' history. Staff Recommendation Approve funding of up to $4,000 for design, fabrication and installation of an informational panel explaining the historic significance of the original Edmonds High School portico now displayed in the Salish Crossing parking lot at the intersection of SR 104 and Dayton St. On Oct. 8, 2019, this concept was presented to the Council Finance Committee (see Attachment Q. The Committee supports the concept and recommended the Council Contingency Fund as the funding source. The Council Contingency Fund has approximately $20,500 remaining for 2019. Note: two previous historic informational panels approved by Council and installed in 2017--one in Yost Park and the other at the southern end of Sunset Avenue --were funded via the Council Contingency Fund. Narrative An informational panel of approximately 18" x 60" (similar to the size and design of the existing informational panels at Marina Beach Park and at the southern end of Sunset Ave) is proposed to explain to passersby the historic significance of the old Edmonds High School portico now located at the intersection of SR 104 and Dayton St. in the southeast corner of the Salish Crossing parking lot. The Parks, Recreation and Cultural Services Dept. will take the lead in coordinating production of the panel, which will be made by Fossil Industries and constructed of durable, UV -resistant polycarbonate material with high environmental ratings. The panel will feature an historic photo (or photos) of the portico in its original location on the fagade of the old Edmonds High School along with descriptive text about the history of the portico. This is similar to the design of the informational panel now mounted at the southern end of Sunset Ave. showing the view from that spot approximately 100 years ago. A photo of the Sunset Ave. informational panel is shown in Attachment D for reference. It is important that informational signage explaining the historic and cultural significance of Edmonds structures, places or objects has a consistent appearance, as this signage is meant to be viewed and enjoyed by the public. Our Parks, Recreation & Cultural Services department is well versed on maintaining this consistency in appearance and message, and will ensure the proposed portico informational panel is tastefully done, has consistency of design with other informational panels currently installed in Edmonds and is placed near the sidewalk the west side of SR 104 to ensure ADA accessibility. The photo shown in Attachment E was taken in 1909 shortly after the original Edmonds High School building was constructed and shows the entry portico structure in its original location. It is likely this photograph will be used in the new informational panel (with appropriate photo credit shown to the Edmonds -South Snohomish County Historical Society as the source of the photo), but Ms. Chapin and the Edmonds Museum will verify a better photograph does not exist before making this final decision. The draft of descriptive text for the proposed Edmonds High School portico informational panel is as follows: Packet Pg. 231 9.1 "This neoclassic terra cotta portico originally graced the 1909 Edmonds High School entryway. Although neoclassicism reached its height in the early 1800's, it persisted in academic settings into the 201h century. Although much of this design heritage has been lost to the wrecking ball, when the old high school was demolished in 2005 to make way for the Edmonds Center for the Arts, the entry portico was removed and placed in storage. In 2015 it was privately restored and rebuilt on the corner of Sunset and Dayton to honor our artistic and academic heritage and the generations of Edmonds students who passed under it." This panel will be constructed of UV -resistant polycarbonate that will last for decades -similar to the existing informational panels now installed at Marina Beach Park and the southern end of Sunset Ave. The cost of the approximately 18" x 60" panel is estimated at $4,000, including design and specification fee of about $1,400, and the cost of panel fabrication, pedestal and installation at about $2,600. Project management will be handled by the Edmonds Cultural Services Division, and field installation will be handled by the Edmonds parks maintenance team to minimize project expenses. A minor easement from the owners of Salish Crossing for placement of the panel near the portico structure will be required (see attachment F for the two potential sites for the informational panel). An easement has been discussed with the property owner, and he is amenable to it. Upon Council funding approval for the project, Ms. Chapin will work with the property owner to create the required easement. Finally, an agreement will be created with the property owner specifying the informational panel will remain as property of the City of Edmonds and will remain in place as long as the high school portico structure remains in its present location at the southeast corner of the Salish Crossing parking lot and is not demolished or otherwise destroyed, in which case the City will remove and repurpose the informational panel and its support structure. This agreement will ensure the City doesn't violate rules prohibiting gifts of public funds to private individuals. This item supports Edmonds Strategic Action Plan Item 1(e). Attachments: Attachment A Attachment B Attachment C Attachment D Attachment E Attachment F Packet Pg. 232 9.1.a CITY OF EDMONDS HISTORIC PRESERVATION COMMISSION SUMMARY MINUTES OF MEETING August 8, 2019 CALL TO ORDER AND ROLL CALL Chair Johnson called the meeting of the Edmonds Historic Preservation Commission to order at 5:33 p.m. in the 3rd Floor Conference Room of City Hall, 121 — 5' Avenue North. COMMISSIONERS PRESENT Laura Johnson, Chair Chris Deiner-Karr David Preston Tim Raetzloff Emily Scott Steve Waite COMMISSIONERS ABSENT Kate Kelly, Vice Chair (excused) Larry Vogel (excused) Kristiana Johnson, Edmonds City Council APPROVAL OF MINUTES The July 11, 2019 meeting minutes were not available for approval. AGENDA ADDITIONS/CHANGES COMMISSIONER RAETZLOFF MOVED THAT THE (INFORMATION ON HISTORIC INFORMATIONAL COMMISSIONER SCOTT SECONDED THE MOTION, The remainder of the agenda was accepted as presented. REQUESTS FROM THE AUDIENCE There were no audience comments. ACTION ITEMS STAFF PRESENT Rob Chave, Planning Division Manager OTHERS PRESENT Dave Teitzel, Edmonds City Council AGENDA BE ADJUSTED BY PLACING ITEM VVI.1 PANEL AT SALISH CROSSING) BEFORE ITEM V.1. WHICH CARRIED UNANIMOUSLY. Information on Historic Informational Panel at Salish Crossing Council Member Teitzel recalled that he made a presentation at the Commission's February meeting regarding the new portico at Salish Crossing, which includes a piece of the Old Edmonds High School entrance. He provided pictures taken in 1910 showing the entryway of the high school, which was later used as a junior high school and then as a small junior Packet Pg. 233 9.1.a college. This partial architectural feature was removed in 2005 when construction began on the Edmonds Center for the Arts. It was later set up as part of the portico in the Salish Crossing parking area in 2015. Although the architectural feature was relocated, he felt it should be considered an historic feature. He said he is leading an effort to create an informational panel that explains what the historic piece is and why it is there. Frances Chapin and the Edmonds Arts Commission is prepared to proceed with the sign, and he will present the project to the City Council with a request for funding. The estimated cost for design, fabrication and installation is just under $5,000. He reviewed that the Commissioners indicated general support for the project at their June meeting, but no formal action was taken. The Commissioners discussed whether or not it was appropriate for them to offer support for using City funds to provide an informational sign on private property that the City does not own or control. Commissioner Waite cautioned that the Commission is bound by the Department of the Interior's standards and guidelines and cannot officially offer support for the project. The Commission is to advise on matters of historic preservation, and this example does not comply because the feature is out of context. While the Commissioners indicated general support for historically -accurate signage that promotes a larger understanding of the City's history, they agreed they cannot formally support the use of City funds for an informational sign that is located on private property. They recommended that Council Member Teitzel approach the Edmonds Museum Board, requesting their formal support of the concept. The Commissioners offered their help to craft the verbiage on the sign to make sure it is descriptive and historically accurate. NEW BUSINESS Certificate of ADDrouriateness for the Profitt/Astell House Located at 825 Main Street (PLN20100013) This item was postponed because the application was not ready. Individual Commissioner Reports on Potential Properties Commissioner Waite reported that, as per the discussion at the last meeting, he approached the owners of a property on the Register with a request that the sign be placed in a more visible location. Their response was favorable, and he intends to approach other property owners with the same request. As discussed at the last meeting, the Commissioners shared their individual efforts since the last meeting to contact owners of historic properties: • Commissioner Preston dropped off an informational packet to the owner of property at 314 Caspers Street, who indicated interest in adding his property to the Register. He agreed to follow up to make sure an application is submitted. • Commissioner Johnson said she approached the owners of property at 345 4t' Street with a request to relocate their sign, and she will follow up on the request soon. She also talked with Kathleen Sears, who owns one of the original log cabins at the University Colony. She indicated that the house would not qualify for the Register because it has been modified too much. The property should be removed from the list of potential properties. • Commissioner Deiner-Karr indicated she would try to talk with five different property owners on Sunday at the Old Settler's Picnic. Discussion on 2020 Historic Calendar Commissioner Scott said she was supposed to submit information related to the 2020 Calendar to Mr. Chave this week, but was unable to do so. The item was postponed for further discussion at the next meeting. Historic Preservation Commission Minutes August 8, 2019 Page 2 Packet Pg. 234 9.1.a ADDITIONAL ACTION ITEMS Discussion on Library Proiect Commissioner Johnson announced that the Library Project is set up and has received a good response so far. She noted that the Edmonds Museum shared social media posts about the project, and the City posted on its Facebook page, too. She agreed to ask City and Museum staff to advise them on the number of views the posts receive. She encouraged the Commissioners to visit the display and the City's Facebook page and then share and comment on their own social media accounts. HISTORIC PRESERVATION COMMISSION CHAIR COMMENTS Chair Johnson did not have any additional comments. HISTORIC PRESERVATION COMMISSIONER COMMENTS Commissioner Raetzloff commented that he is glad the portico was saved, but the Commission's job is to save entire buildings and not just bits and pieces of them. Encouraging signage on the portico would be counterproductive to the Commission's mission. Commissioner Waite reported that the application for the property on Main Street between 8' and 9' Avenues was not ready for a public hearing, but it may be on the September agenda. He asked that staff provide the application information to the Commissioners well in advance of the public hearing so they have time to study the property. Commissioner Deiner-Karr agreed with Council Member Johnson's comment at the last meeting that if the Salish Crossing property is sold, it would be nice if the owner of the portico would return it to the Edmonds Center for the Arts property. ADJOURNMENT The meeting was adjourned at 6:18 p.m. Historic Preservation Commission Minutes August 8, 2019 Page 3 Packet Pg. 235 Attachment B Edmonds South Snohomish County Historical Society (ESSCHS) Preserving and Sharing Our Heritage Approved Minutes September 9, 2019 GTO: The meeting was called to order at 4 pm by President Jerry Freeland who read the mission statement. Quorum: Dean Larsen is excused due to travel. There is still one unfilled position. With thirteen members present a quorum was established. GOTO: Jerry showed copies of two articles that had been in the Beacon recently in case members hadn't seen them. One was about the Plaza and the other was about the markets, She also indicated that Council member David Teitzel would be arriving at 5 pm to ask for support of a historic plaque project he is developing. MINUTES: Barbara Fahey, secretary noted that approval of the July minutes had been tabled in August because they had not been transcribed in time for that meeting. A draft was sent out shortly after the August meeting and no corrections were received. She requested approval of those minutes. Approval: Ann Wood moved for approval and 2nd was made by Teresa Wimple followed by unanimous approval. Barb then referenced the draft of the August minutes which had also been sent out two days after the meeting so they could be used by Sandra to procure a new credit card from Sound Credit Union. One correction was made to the draft regarding funding for the North Plaza project. It was a clarification that the board had authorized expenditures of up to $45,000 rather than wording that sounded like that amount had been raised. Approval: Linda Borofka moved for approval and Sandra Allbery made the second followed by unanimous approval. FINANCIAL REPORTS: Sandra Allbery, Treasurer, reported that financial reports were sent out prior to the meeting for review. Of note: In the budget report... ➢ There is an expense entered for Building Renovation (page 2, 2nd expense item) of $4,378.46. This was the cost of the window film that has been installed. There was no budgeted amount projected at the time the 2019 budget was created. Authorization for this expense was voted on at a previous board meeting. The amount for the film was within the amount authorized, but taxes increased the amount to slightly over the allowance. m a Page 1 of 8 Packet Pg. 236 9.1.b {Side note: Everyone was amazed that the film had been on the windows for over a month. There is little noticeable difference. Katie assured everyone that the film would be adequate to protect exhibits, especially since items are only in place for a few months.} ➢ Under Market income, the white elephant booth income line is now reserved for the sale of market bags since we no longer have any sales of gently used items. The bags are sold from the information booth. Presently, all canvas bags have been sold. Black market bags are selling well and will be pretty well gone by end of Market season. ➢ Unfortunately it appears there were some funds missing from the cash boxes. The gift shop box balance has been off and petty cash was missing $10 this last month. Efforts are being made to better monitor activities. o A concern was expressed regarding the donation boxes. The one on the lower level has a lock and is not of much concern, but the upper level box has no lock and funds can be easily access. There is no way to determine donation amounts, so it is hard to know if funds are missing. Katie will look into getting a new box with a lock on it. ➢ Jerry noted the income from the markets is above projections. Sandra agreed and has noticed each week brings in about $2000. ➢ On the balance sheet there was a small error in posting dividends to the Schwab account of $170, but that is now corrected. Larry indicated that at close of market today (Sept. 9) Schwab was at $229,277, much higher than on balance sheet. The restricted funds in the Fidelity account were currently at $100,537, also higher than on balance sheet. The value of each fund fluctuates from day to day, but both are higher than initial deposited amounts. Sandra then shared the news that Margaret Wilcox had made a $10,000 donation to the building fund in memory of her husband Mike Wilcox. Sandra read the message Margaret sent with the donation indicating that she and Mike loved the museum and their association with it. She expressed the sentiment that saving valuable artifacts is extremely important and she hopes the donation would help secure a permanent storage solution or at least a long term rental option. The donation will be placed in the restricted Fidelity building fund account. Approval: Barb made a motion to accept the financial report and Larry made the second. Motion carried unanimously. MARKETS REPORT: Jerry shared some information provided by Market Committee Chair Dean Larson ➢ The owner of the music studio on the South west corner of 5' and Bell contacted Dean about a water usage issue. The owner is convinced that vendors are using his water because his bill has recently increased. In investigating the matter, the vendor positioned in front of that location has not seen anyone accessing water on Saturdays. The tap is in the bushes and not very easy to get to, so it would be obvious if people were using it. We have water easily available and there is very little usage. It is possible that there was usage during the Taste of Edmonds, but we have no knowledge of it. The owner has been provided with this information in a letter from Christina. She has been authorized to offer him $50 to resolve the matter if he continues to insist on a resolution. Page 2 of 8 Packet Pg. 237 ➢ The vendor appreciation breakfast took place last Saturday. Margaret Wilcox and Wanda Pederson headed it up with help from a few others who brought food. It was a very successful event and the vendors appreciated the effort made to acknowledge their participation in the markets. ➢ There are 4 more markets before close of the season. That is 16 volunteer shifts. So far only 9 shifts are covered so everyone is asked to check and see if they can take on one more shift. ➢ Placement of the food trucks continues to be a problem. They have been moved around to different locations, but nothing seems to work well. This matter will be revisited for next year. Teresa mentioned that at the candidates meet and greet the previous night, Mike Nelson indicated that part of his campaign platform was to create a permanent, year round market. The comment was made during his quick 3 minute statement with no explanation. Teresa just felt we should be aware of it. Dave suggested we reach out to him and indicate interest in a possible collaboration if anything is developed. This concept has been around for a number of years and so far nothing has developed because of a lack of location and problems of the weather that make outdoor markets undesirable in the winter. COLLECTIONS COMMITTEE: Chair Jim Landers reported on matters related to the North Plaza project: ➢ The carving is almost done. Then the support poles have to be created. Ty, the carver had his appendix removed this last week so things will be delayed. ➢ The contract called for completion of the carving by September 15t. When Jim spoke with Ty, it was agreed that there was no real urgency because of delays in the completion of the rest of the plaza area. Ty agrees that no additional payments will be made until the carving and poles are completed. Ann Wood then reported that she has gotten additional information from Clayton Moss regarding the o final details of the supporting materials for the installation. o ➢ The information plaques are being designed to match the metal frames and plaques used on the a South plaza. g ➢ The process for anchoring the installation in place has been determined. 00 c ➢ These two items have increased the cost to $10,000 instead of the original estimate of $5,000. This E means additional funds will have to be raised to fully fund the project. r a A brief discussion ensued regarding new potential funding sources. c a� It is too early to establish a dedication date. However, the Friends of the Marsh group would like to help U develop the event and would like to see a march to the Marsh be a part of the event to raise awareness of 2 their efforts to preserve the marsh and its wildlife. a Katie reported that a progress report on Brianna's work with the collection is on the back of her Director's report. SCARECROW FESTIVAL: Dave reported that the process to initiate the beginning of the festival is up and running. • Flyers are done and being distributed by several people. Page 3 of 8 Packet Pg. 238 9.1.b • Kristi has assisted with outreach to the schools and information will be sent out to school families. The district has approved the distribution of information, but it is necessary to work with each school separately. Some send information home on paper and others communicate electronically so some coordination will have to be done. • Presentations are scheduled for the service clubs. • A schedule has been established for publicity and the first press release has been sent out. • It is being advertised at the theater. • Dave has been in contact with Patrick Doherty to gain assistance from the city in promoting it. FINANCE COMMITTEE: Dave Buelow, co-chair reported on the status of the lease negotiations. ➢ The owner has a broker that we are now dealing with. He contacted Jerry with 5 comparables which are not really comparable, but as close as we can get. They ranged in size from 5,000 sq. ft. to 70,000 sq. ft. (we lease 2500 sq. ft.) and in price from 77 cents to 85 cents a sq. ft. They have set their price at 80 cents a square ft. ➢ Our broker, Joel, has reviewed them and agrees that given the very hot market there is not much available and we need to accept the five comps and agree to the new rate. ➢ We are currently paying 61 cents so this will be a significant increase but we have to accept it and increase the budget. When triple net is added in we are currently paying $29,000. In 2020 the amount will go up to $35,000, a $6,000 increase. ➢ Joel was going to inquire about the possibility of having climate control added since some of the comps seem to offer that. SPECIAL GUEST: City Council Member Dave Teitzel was then introduced. He explained he had come to ask for our sponsorship of the placement of a plaque on the historic arch now in place in front of the Cascadia Art Museum. The arch was salvaged from the Old Edmonds High School building that was located at the site of the current Edmonds Center for the Arts facility. The building had to be razed because it was full of asbestos and it would have been too costly to save. The arch was a surround for the main entrance and cherished by the many students who attended that school. ➢ The city preserved it, but eventually determined there was no sensible use for it and didn't want to continue storing it. ➢ Lindsey Echelbarger learned of the decision and prevailed on the city to turn it over to him. He moved it to his personal property for storage for several years and then spent a considerable amount of money to establish it as the focal entrance to the museum. ➢ Dave feels a plaque should be created to recognize its history and honor Lindsey for preserving it. ➢ He approached the Historic Preservation Committee about sponsoring the plaque but they responded that they could not do so since it the arch wasn't in its original location. ➢ Dave hopes our organization might be willing to sponsor it as away of recognizing the history of the arch even though it has been relocated and acknowledging Lindsey's part in its preservation. Page 4 of 8 Packet Pg. 239 9.1.b ➢ Discussion followed with comments from several board members. It was established that the society used to place plaques on places of historic significance but drop the practice some years ago. It was ultimately determined that the society would be willing to support the placement of the plaque explaining the historic significance of the arch but was not in a position to assist with the funding of it. Dave was given permission to indicate we were in support of the plaque and would like to have that support acknowledged as part of the installation providing he could find funding from the city. DEVELOPMENT COMMITTEE: No Committee Chair. Reports were given by those working on projects. Pavers... Ann reported that 3 more orders have come in and one is for $500. We now have 11 new pavers to order. The cutoff date for placing the order will be when the market season ends. There are still some orders pending. People should be encouraged to submit their order soon to have it included in this cycle for installations. The next installation will be in December. Orders coming in after November 1st will be given Gift certificates if they are for Christmas presents. There is a problem with some of the installed pavers eroding. Some names are becoming unreadable. Ann is going to inquire about a solution to this problem. We may have to replace some of them, especially the $1,000 pavers to satisfy previous donors. Membership... Linda Borofka reported that she is having little luck contacting businesses, especially the car dealerships. They are not returning her calls. Sandra indicated that Sound Credit Union has paid their membership but it was through PayPal and she is having trouble getting it transferred to our account. Oral Histories... Barb reported that she has not communicated with Larry Fuell recently. To her knowledge no new videos have been done Volunteers... Sandra Butterfield reported that attracting new volunteers has really slowed down again. She m c plans to circle back and re -contact people who expressed interest during June and July but have never E responded to follow ups. She also wants to do a new advertising effort.. r Annual Appeal... Barb Fahey reported that she has started working on the process. She has the appeal Q c letter written and it has been reviewed by several people. It is framed to explain how the museum has changed over the years and why costs of storage are rising. She plans to create a historic picture review, U similar to our newsletters, as the enclosure piece. She plans to do the mailing the first week of October. a Discussion followed about ways to include a message of gratitude to the letters going to those who contributed last year. Ann offered to assist with this aspect of the mailing. Barb pointed out that we are facing a challenge to raise this year goal that is $5,000 higher than last year. Unfortunately one of our major donors who gave $5,000 last year passed away recently. New donors are needed to compensate for that loss. She asked for board members to assist by providing some new names for the mailing list. Page 5 of 8 Packet Pg. 240 9.1.b A question was raised about the possibility of setting up a monthly pledge system. Sandra responded that we do not have that capability at this time and the charges for processing small monthly donations makes it seem impractical. Teresa thought there were some donation sites for non -profits that might make it more practical. She will try to find information about them. Since Barb will be traveling for a month and leaves the end of September, she plans to have the materials all prepared by September 25t" and then will turn the processing of the mailing over to other people. GOVERNANCE COMMITTE: Barb Fahey, chair reported that nothing new had occurred in this area. The biggest issue right now is the tax letter regarding the classification of the markets for the purpose of reporting on the 990. Sandra indicated she had not heard from the tax attorney. Barb said she would do another follow up message to her to try to get an answer and would make sure they included Sandra in any information provided. DIRECTOR'S REPORT: Katie referenced her written report, mentioning the upcoming events listed, and gave some additional information about the plans for the Tree lighting event. Barb pointed out that the decorating of the museum for the holidays was also coming up. That will take place on November 25 & 26t" and help will be needed. Katie then reminded everyone that the current exhibit would end on October 7t" and the upper floor of the museum will be closed until October 26t" while the next exhibit, 1889: Blazes, Rails and the Year of Statehood is installed. Future exhibit were listed on her report. Preparations are being made to send our large items (posters, maps, documents, books) to the state archive department for digital formatting. Our intern Elliot has been doing all the cataloging and has processed 500 items. The large format digitization costs were covered by a grant from the Hubbard Foundation. Our second intern, Danielle has been organizing our research folders. Thom Sullivan is still waiting for the state to issue the contract for the rewiring project that will be paid for with a state historic preservation grant. Katie has conferred with Tom about the type of lighting that will be installed once the siring is updated. A basic grid system will be used so spot lights can be placed anywhere on the grid to highlight exhibits. Another mailing will be going out to volunteers in an effort to complete the paper work needed for the volunteer files. Katie did a performance review with Brianna. A report of what she has accomplished is on the back side of the director's report. Brianna has been working to clean up all the records in Past Perfect. Many items in the collection have tracking numbers used in the past and need to be updated to our new numbering system. This process will reconcile the collections so every item is documented and duplications are eliminated. She has processed all the items accessioned into the collection in the early year using a simple m a Page 6 of 8 Packet Pg. 241 9.1.b unit number and has processed up to number 1000. After that number was reached a decimal system was established. She will now start reconciling all those items to our current system and also incorporate the many items that were given phantom numbers some years ago into a unified tracking system. An estimate of when the project will be competed is two plus years. Each item processed has both paper work and data entries that must be found. Sometimes there are duplicate entries and paperwork is in more than one place. It is a very, time consuming job requiring a lot of tracking and investigation. However, this work creates a permanent record that will help keep track of all the items when they have to be moved again. All the information is kept on a removable hard drive and is backed up every week. A copy is kept the museum office. The board recommended that Katie establish a second back up system by sending the information to a cloud using a system that would automatically save all new information. Jerry asked Katie about progress in finding a new website manager. Katie responded that Teresa had referred he to David Copper. She will be meeting with him after he wraps up an October project he is working. FIRE TRUCK RAFFLE: Larry reported that he and Dave had the vintage fire truck on display at the vintage car show and sold $130 of tickets for the pedal truck raffle. Jerry then excused Katie so the board could hold an executive session. Jerry reported that she had gone through a review process with Katie. They discussed Brianna's review and Jerry inquired about the matter of the salary Brianna is being paid. We are currently paying her $16 an hour for 20 hours of work a week. Brianna has a master's degree and the question raised was how long Brianna would be willing to work for such a low rate. Katie replied that she had not discussed the matter of her salary. It is Katie's belief that Brianna loves working for the museum and has no interest in looking for a better job at a higher scale. She knows Brianna does some contract work as well. In Katie's opinion, Brianna would rather have more hours than an increase in pay. After discussion it was agreed that an effort would be made to try to build an increase into the budget to allow for a small increase in hours as a show of good faith and appreciation for her dedication to our work. Turning to Katie's review, Jerry passed out a copy of Katie's self -review. It demonstrates an impressive amount of accomplishments in many areas.. It also established her goals for the coming year. Jerry said she noted that missing from the goals was any effort to find new income. She discussed with Katie the possibility of her taking more responsibility in this area possibly through sponsorships or income raising events. ( Jerry said Katie seems to be very happy in her position and feels well supported by the board. Page 7 of 8 Packet Pg. 242 Board members entered into a discussion that involved what were reasonable expectations regarding Katie's performance. It was recognized that there are so many facets to the job it is difficult to keep all the bases covered as it is. Everyone has strengths and weaknesses and some of the things needed for the betterment of the organization may not be capabilities Katie has. However, over all she is the glue that hold the organization together. She is well liked by the community and always willing to help resolve any problem or challenge that comes up. If we want her focus to be on things different from what she is now doing we need to better define our priorities and convey them to her. All our efforts should bring about growth for the organization. An evaluation needs to be done to analyze all our activities to establish their value in present time. It is possible that some things have been established as tradition but are no longer best practices going forward. Once we have our goals established, we can redefine what we think are priorities for Katie. Kristi shared information with the board about a program she is familiar with that might help us accomplish this challenge. She referred to it as "Start, Stop, and do more of". It is used internally where she works as an ongoing evaluation tool to determine the best way to accomplish goals. It was agreed this would be a good process to use for both Katie's activities as well as organization operations. Kristi agreed to help with the implementation. It was eventually decided that a salary increase should be given based on Katie's accomplishments this last year. However, future increases would be predicated on realization of newly established priorities. Anne moved to increase Katie's salary by $1200 retroactive to her anniversary date. Teresa made the second. A couple of members had left but a quorum was still present. Motion passed unanimously with eleven members voting. The meeting was adjourned at 6:40 pm. Respectfully Submitted, Barbara Fahey, Secretary Page 8 of 8 Packet Pg. 243 9.1.c Attachment C FINANCE COMMITTEE MEETING October 8, 2019 Elected Officials Present Councilmember Diane Buckshnis (Chair) Councilmember Tom Mesaros Councilmember Dave Teitzel (portion of mtg.) Mayor Dave Earling (portion of mtg.) Staff Present Scott James, Finance Director Shane Hope, Development Services Director Dave Turley, Assistant Finance Director Frances Chapin, Arts & Culture Program Mgr. Jerrie Bevington, Recorder The meeting was called to order at 6:00 p.m. in the Jury Meeting Room. 1. Approval of Expenditure for Historic Informational Panel Councilmember Teitzel explained in January he was contacted by Lindsay Echelbarger, one of the owners of Salish Crossing, about partnering with the City in creating an informational panel about the old Edmonds High School portico on the southeast corner of the Salish Crossing parking lot on SR 104 & Dayton. He described the history of the portico: Edmonds High School, originally located on the ECA site, was built in 1909, and demolished in 2005. The portico was preserved and stored for nearly a decade in the old Public Works site. The Echelbargers were contacted when the City wanted to dispose of the portico and, recognizing the historic importance to Edmonds, ultimately retrieved the portico, restored it and mounted at its current location, investing nearly $200,000. Councilmember Teitzel proposed an informational panel (similar to the sign on Sunset Avenue) that would explain the significance of the old Edmonds High School portico. An easement may be required to place the sign on private property. City Attorney Jeff Taraday indicated this was not a gift of public funds due to the easement and City's ownership of the sign. The cost for design, fabrication and installation of the sign is approximately $4,000. Funding sources include Council Contingency Fund or General Fund fund balance. The Historic Preservation Commission liked the concept of signage to explain a historic object, but as the object was not in its original location, chose not to take a position. They suggested contacting the Museum Board who was very enthusiastic and supported the signage. Questions and discussion included a similar easement obtained to install the wayfinding sign, passersby who have asked about the portico, why the school district did not claim the portico, and consideration originally given to placing the portico on the ECA site. Committee members expressed support for funding the sign from the Council Contingency. Action: Schedule for full Council 2. August 2019 Monthly Financial Report Mr. Turley provided highlights: • Property taxes on track • Sales tax revenue on budget (slightly higher than 2018) • REET revenue slightly lower budget • Capital project funds at approximately 20%, typical for August • August is 67% through the year • Plan to close Drug Asset Forfeiture Fund (Fund 104) due to change in federal regulations Packet Pg. 244 9.1.c 10/08/19 Finance Committee Minutes, Page 2 Questions and discussion included the Other Miscellaneous Revenue fund, plan check fees for projects that will be constructed next year, whether there will be carryforward for Construction Projects expenditures and whether Construction Projects should be budgeted differently (in multiple years instead of one year), bond rates, and telephone utility tax. Action: Schedule on Consent Agenda 3. 3Id Quarter Budget Amendment Mr. James reviewed: • Revenue: $114,000 • Expenses: $187,000 • Decrease fund balance: $72,000 • 10 decision packages 1. Grant from the Washington State Arts Commission for the Creative Arts District 2. Outside consultant plan review of building permits due to increase in permitting activity (funded via permit revenues) 3. Service expansion for existing GovQA Online Records Request System to add Edmonds Municipal Court 4. Fund half of salary/benefits of Lynnwood Police Department sergeant assigned to Snohomish County Regional Drug Task Force from fund balance due to change in federal regulations related to asset forfeitures and distribution of funds 5. Funding provided by Edmonds Police Foundation for K-9 training bite suit and recruiting materials 6. Grant from Seattle FD and WA Traffic Safety Commission to reimburse overtime 7. Additional security at Taste of Edmonds (half funded by Chamber of Commerce) 8. Collection of special assessment bond issue payments, write-off of one receivable and close out of LID Fund 211 9. Increase and maintenance on previously purchased software/systems 10. Windward open house Questions and discussion included ongoing expenses that will be included in future budgets, funding of the Windward study, and reimbursable grants. Action: Schedule for full Council 4. Update on Civic Park Bonds Mr. James reported on a presentation to Standard & Poors regarding the City's bond rating. Standard & Poors will issue a rating as soon as October 17' and the bond sale will occur at the end of October. Discussion included the anticipated bond rate. Action: Information only The meeting was adjourned at 6:47 p.m. Packet Pg. 245 9.1.d Sunset Ave. Historic Informational Panel { To �; y,5 -�4 J� d•y� -� ti- !r . £4arar� w.wjr Attachment D W it ; .` Wit: . , - .ram 7hls Rtwsax�.,I�Is x.7} WLt[rt W. 1419 fsbm aPPeoxlnuir�LY the same tut.,: :�.�.,i � �ryau am Frin4lnp Ti '�st, the kag0s s EOMOns4s Lransfarmed into+s a rwate�rfrpryt became in unbicAwn line W biw milL5 F ..:[k.nUr�•115�Gd-gra.Al�wesl [TI�rRd[eCl�r 11CiT•J�u[k} —4 budUingn -nLaAS tlj,,ppctl to M,iiL js By lih4 Intl of WgrLO YJBf ill nro5t of E.L_,dy riiiLLi be . to i L.. TFe to it .—..nyLSLiul . niaMLyahace nnw•rerltatisatthemils intl�st�p ,rt.irtsnt in Uiar era.4L0-growth tr�h slwttip} am Q Packet Pg. 246 9.1.e Edmonds High School Circa 1909 Attachment E Packet Pg. 247 9.1.f Attachmen Proposed site alternatives for interpretive panel — south of portico or north of portico, to be installed just west of sidewalk edge. Approx 18" x 60". Packet Pg. 248 9.1.f or oor 44; L .. J1�s i s i ..4r-73 1 Q Packet Pg. 249 9.2 City Council Agenda Item Meeting Date: 11/19/2019 Frontier Cable Franchise Transfer to NW Fiber Staff Lead: Jeff Taraday Department: City Attorney's Office Preparer: Scott Passey Background/History The City granted a cable franchise to Verizon in 2008, which was transferred to Frontier in 2009. Frontier has entered into an agreement with Northwest Fiber, LLC to transfer ownership and control of the cable franchise to Northwest Fiber. Frontier submitted a FCC Form 394 formally requesting approval of the transfer by the City. The City may review the legal, financial, technical and other qualifications of the transferee, but cannot unreasonably withhold consent of the transfer. Staff Recommendation That the City Council conditionally approve the transfer application of Frontier to Northwest Fiber. Toward that end, the following motion is proposed for adoption on November 19, 2019: I move that the City Council: 1. Acknowledge receipt of the document entitled: "Confirmation of Compliance with 'Provision of Cable Service' Provisions in the Frontier Northwest Cable Franchise Agreement." Approve Resolution No. , a "Resolution Granting the Consent of the City of Edmonds, Washington to the Transfer of Control of the Cable Franchise Agreement and Cable System from Frontier Communications Corporation to Northwest Fiber, LLC." Narrative Based upon the representations made by Frontier and Northwest Fiber in the FCC Form 394 and with the conditions contained in the Resolution, it would appear that Northwest Fiber has the financial, technical and legal qualifications to operate a cable system in the City. The Resolution addresses, to extent allowed by applicable law, prior concerns raised about cable franchise compliance by Frontier, future performance, cable rates, and city costs for acting on the transfer application. euildout of the Cable System The city had received some complaints/concerns about whether Frontier was in compliance with the buildout requirements of the cable franchise. The City had inquired about buildout compliance back in 2011 and at that time Frontier still had a small area to cover. This issue was raised with Frontier and Northwest Fiber and they indicated that buildout was complete. At this time, the City has no evidence to the contrary. As a result, the City required Frontier to certify compliance with the buildout provisions of the cable franchise. Frontier has submitted the attached "Confirmation of Compliance with 'Provision of Packet Pg. 250 9.2 Cable Service' Provisions in the Frontier Northwest Cable Franchise Agreement." We believe this satisfies the concern over any remaining buildout of the cable system. Carriage of Local CBS Station Another concern raised with the City was the carriage of all of the local broadcast channels in the Seattle market. The City is aware that local CBS broadcast station, KIRO, is not on the Frontier system. Based upon representation made to the City, KIRO has elected retransmission consent rather than must -carry on the Frontier cable system. If KIRO elected must -carry then Frontier would have been required to carry KIRO (at no charge to Frontier). By electing retransmission consent, KIRO and Frontier must reach a retransmission consent agreement (at a cost to Frontier). The failure to reach an agreement is a contract issue between the parties in which the City may not intervene. However, the Resolution, on behalf of cable subscribers residing in the City, encourages KIRO and Frontier/Northwest Fiber to resolve their differences. Performance Guaranty The City has required Northwest Fiber, the ultimate parent of the Franchisee, to guarantee performance of the cable franchise. Rate Guaranty The City has required a rate guaranty in the Resolution in which Northwest Fiber agrees that cable rates will not increase as a result of the transfer. Payment of City Costs Northwest Fiber has agreed to pay for the City's costs in reviewing the proposed transfer. Misrepresentations Any misrepresentations made by Northwest Fiber or Frontier shall be deemed a material violation of the franchise entitling the City to any available remedies. Past Compliance By conditionally approving the transfer to Northwest Fiber, the City is not releasing or waiving any rights that it has related to known or unknown cable franchise compliance issues. Attachments: 2019-11-12 Signed Compliance Letter to City of Edmonds 2019-11-05 Northwest Fiber LLC Transfer Resolution (Edmonds) 20191106 Packet Pg. 251 9.2.a Confirmation Of Compliance With "Provision of Cable Service" Provisions In The Frontier Northwest Cable Franchise Agreement With The City Of Edmonds, Washington I, Justin Fontes, Director- Engineering, an employee of Frontier Communications Northwest Inc. ("the Company"), have direct knowledge of Frontier's provision of cable service in the City of Edmonds, Washington. On behalf of Frontier, I confirm that, to the best of my belief, the Company is in compliance with the following "Provision of Cable Service" provisions of the current cable franchise agreement with the City of Edmonds, as of November 5, 2019: 3.1. Service Area: 3.1.1. Initial Service Area: Franchisee shall offer Cable Service to significant numbers of Subscribers in residential areas of the Initial Service Area and may make Cable Service available to businesses in the Initial Service Area, within twelve (12) months of the Service Date of this Franchise, and shall offer Cable Service to all residential areas in the Initial Service Area within three (3) years of the Service Date of the Franchise, except: (A) for periods of Force Majeure; (B) for periods of delay caused by LFA; (C) for periods of delay resulting from Franchisee's inability to obtain authority to access rights -of -way in the Service Area; (D) in areas where developments or buildings are subject to claimed exclusive arrangements with other providers; (E) in areas, developments or buildings where Franchisee cannot access under reasonable terms and conditions after good faith negotiation, as determined by Franchisee; and (F) in developments or buildings that Franchisee is unable to provide Cable Service for technical reasons or which require non-standard facilities which are not available on a commercially reasonable basis; and (G) in areas where the occupied residential household density does not meet the density requirements set forth in Sub -section 3.1.2. 3.1.2. Density Requirement: Franchisee shall make Cable Services available to residential dwelling units in all areas of the Service Area where the average density is equal to or greater than 25 residential dwelling units per mile, for which an occupancy permit has been issued, as measured in strand footage from the nearest technically feasible point on the active FTTP Network trunk or feeder line. Should, through new construction, an area within the Initial Service Area meet the density requirements after the time stated for providing Cable Service as set forth in Subsections 3.1.1 and 3.1.3 respectively, Franchisee shall provide Cable Service to such area within six (6) months of receiving notice from the LFA that the density requirements have been met and receipt from the LFA of a permit to perform any construction necessary to provide such Cable Service. 3.1.3. Additional Service Areas: Except for the Initial Service Area, 4834-3870-5836v.10113548-000002 Packet Pg. 252 9.2.a Franchisee shall not be required to extend its Cable System or to provide Cable Services to any other areas within the Franchise Area during the term of this Franchise or any Renewals thereof except as set forth in this Section 3.1.3. The parties agree that if any Iand is annexed by the LFA during the term of this Agreement, such annexed areas shall become part of the Franchise Area and Franchisee shall be required to extend Cable Service within a reasonable time to such annexed area (subject to the exceptions in Section 3.1.1 above), provided that such annexed area: (a) is contiguous to the LFA, (b) is within Franchisee's Title II service territory, and (c) is served by the video -enabled FTTP Network. If Franchisee intends to serve Additional Service Areas within the Franchise Area, Franchisee shall notify the LFA in writing of such Additional Service Area at least ten (10) days prior to providing Cable Services in such areas. 3.2. Availability of Cable Service: Franchisee shall make Cable Service available to all residential dwelling units and may make Cable Service available to businesses within the Service Area in conformance with Section 3.1 and Franchisee shall not discriminate between or among any individuals in the availability of Cable Service. Franchisee shall not deny access to any group of potential residential Subscribers because of the income of the residents of the local area in which the group resides. In the areas in which Franchisee shall provide Cable Service, Franchisee shall be required to connect, at Franchisee's expense, other than a standard installation charge, all residential dwelling units that are within one hundred twenty five (125) feet of trunk or feeder lines not otherwise already served by Franchisee's FTTP Network. Franchisee shall be allowed to recover, from a Subscriber that requests such connection, actual costs incurred for residential dwelling unit connections that exceed one hundred twenty five (125) feet and actual costs incurred to connect any non-residential Subscriber. 3.3. Cable Service to Municipal Buildings: Subject to Section 3.1, Franchisee shall provide, within 180 days of the Effective Date, without charge within the Service Area, one service outlet activated for Basic Service to each of the locations listed in Exhibit B so that Cable Service can be viewed at these two locations at no cost for the purpose of monitoring broadcasts over the PEG Channels. At LFA's request, Franchisee shall also provide one service outlet activated for Basic Service to one mutually -acceptable additional location within the Service Area; provided however, that if it is necessary to extend Franchisee's trunk or feeder lines more than one hundred twenty five (125) feet solely to provide service to such location, the LFA shall have the option either of paying Franchisee's direct costs for such extension in excess of one hundred twenty five (125) feet, or of releasing Franchisee from the obligation to provide service to such building. For each location, Franchisee shall be entitled to recover the direct cost of installing, if requested to do so, more than one outlet, or concealed inside wiring, or a service outlet requiring more than one hundred twenty five (125) feet of drop cable; provided, however, that Franchisee shall charge for the provision of Basic Service to the additional service outlets once installed. Cable Service may not be resold or otherwise used in contravention of Franchisee's rights with third parties respecting programming. Equipment provided by Franchisee, if any, shall be replaced at retail rates if lost, stolen or damaged due to the negligence or other wrongful acts of the LFA. 4834-3870-5836v.10113548-000002 Packet Pg. 253 9.2.a Justin Fontes Director- Engineering Frontier Communications Northwest Inc. Date: 11117,11 4834-3870-5836v.10113548-000002 Packet Pg. 254 9.2.b RESOLUTION NO. A RESOLUTION GRANTING THE CONSENT OF THE CITY OF EDMONDS, WASHINGTON TO THE TRANSFER OF CONTROL OF THE CABLE FRANCHISE AGREEMENT AND CABLE SYSTEM FROM FRONTIER COMMUNICATIONS CORPORATION TO NORTHWEST FIBER, LLC WHEREAS, on August 5, 2008, the City and Verizon Northwest, Inc. entered into a cable franchise agreement authorizing Verizon Northwest, Inc. to construct, operate, maintain, and repair a cable system to provide cable services within the City (the "Franchise"); WHEREAS, on November 18, 2009, the City consented to the transfer of control of Verizon Northwest, Inc. ("Franchisee") to Frontier Communications Corporation, resulting in control and ultimate ownership of the Franchisee being transferred to Frontier Communications Corporation, and whereupon the name of Franchisee was changed to Frontier Communications Northwest Inc.; WHEREAS, on May 28, 2019, the Frontier Communications Corporation and its wholly -owned subsidiary, Frontier Communications ILEC Holdings, LLC, entered into a Purchase Agreement with Northwest Fiber, LLC d/b/a Northwest Fiber of Washington, LLC (the "Transferee") that will result in control and ultimate ownership of the Franchisee being transferred to Transferee (the "Proposed Transaction"); WHEREAS, Edmonds Municipal Code and Section 11 of the Franchise require the City's consent to the Proposed Transaction, and, on July 19, 2019, the Transferee requested such approval in a Transfer Application; 1 Packet Pg. 255 9.2.b WHEREAS, in reliance on representations made by and on behalf of the Transferee, the City is willing to grants its consent to the Proposed Transaction, so long as those representations are complete and accurate; and WHEREAS, the City's approval of the Transfer Application is therefore appropriate if the Transferee will ensure that Franchisee will continue to be responsible and liable for all known and unknown acts and omissions under the Franchise and applicable law for all purposes. THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON DO RESOLVE AS FOLLOWS: Section 1. The City's consent to and approval of the Proposed Transaction is hereby granted in accordance with Edmonds Municipal Code and the Franchise, subject to the following conditions: a. Actual closing of the Proposed Transaction shall occur consistent with the Transfer Application, and Transferee shall provide the City with written notice of closing within thirty (30) days of the date of closing, notifying the City of the closing; b. Transferee shall accept and acknowledge this Resolution and provide written notice certifying such acceptance and acknowledgement to the City within thirty (30) days of adoption of this Resolution; c. Transferee shall execute and deliver a Guaranty of Performance in the form of Exhibit A, attached hereto and incorporated herewith, within thirty (30) days of the adoption of this Resolution, guarantying the full performance of the Franchisee; 2 Packet Pg. 256 9.2.b d. Transferee agrees that subscriber rates and charges in the City area will L a) not increase as a result of the costs of the Proposed Transaction; U- z e. Transferee shall comply with any and all conditions or requirements L d applicable to Transferee and set forth in all approvals granted by federal L agencies with respect to the Proposed Transaction and Transfer N Application, including, but not limited to, any conditions set forth in a i U- as programming agreement; U L f. After closing of the Proposed Transaction is consummated, the c 0 L Franchisee, under control of the Transferee, shall continue to bear all responsibility and liability for all past acts and omissions, known and unknown, under the Franchise and applicable law for all purposes in the same manner as before the Proposed Transaction; and g. The City waives none of its rights with respect to the Franchisee's compliance with the terms, conditions, requirements, and obligations set forth in the Franchise and in applicable law. The City's consent to the Proposed Transaction shall in no way be deemed a representation by the City that the Franchisee is in compliance with the Franchise and applicable law. Section 2. If any conditions or requirements specified in this Resolution are not satisfied, the Proposed Transaction closes on terms substantially or materially different from the terms described in the Transfer Application, or the Transferee does not accept each and every condition of the transfer of control required of it as set forth in this Resolution, then the City's 3 Packet Pg. 257 9.2.b consent to the Proposed Transaction and approval of the Transfer Application are hereby denied and are void as of the date thereof. Section 3. The Parties recognize the must -carry and retransmissions consent provisions in the federal Cable Act and corresponding FCC rules that allow a local broadcast station to refuse mandatory carriage of its channel by a cable operator without first obtaining a retransmission consent agreement. Local broadcaster KIRO has chosen to require retransmission consent from Franchisee, and/or its affiliates, but has not reached an agreement with Franchisee and/or its affiliates and therefore Franchisee's cable system can no longer carry KIRO's local channel. On behalf of the subscribers of Franchisee residing in the City, the City encourages KIRO and Franchisee to reach a reasonable retransmission consent agreement to allow Franchisee's cable system to once again carry KIRO's local channels. Section 4. Pursuant to Edmonds Municipal Code § 4.68.280, the Transferee shall reimburse the City all costs associated with reviewing and approving the Transfer Application and consenting to the Proposed Transaction up to $5,000. The Transferee reserves any rights it may have under applicable Federal, state or local law to offset such payment against any other payment made or owed to the City pursuant to the Franchise. Section 5. If any written representations made to the City by any person who by law is authorized to bind the Transferee or Frontier Communications Corporation is proven to be materially incomplete, untrue, or inaccurate in any respect, and the City has relied on such representation to its material detriment, such representation shall be deemed to be a material breach of the Franchise and applicable law, entitling the City to any available remedies, including, but not limited to, revocation or termination of the Franchise. M Packet Pg. 258 9.2.b Section 6. By consenting to and approving the Proposed Transaction, the City does not waive or release any rights of the City in and to the streets as provided by state law and the Edmonds Municipal Code, nor does the City waive or release any claim or issue or non- compliance with the Franchise it may have known or unknown now or in the future against Franchisee, Frontier Communications Corporation, or any successor in interest thereof. Section 7. If any section, sentence, clause, or phrase of this Resolution shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Resolution. PASSED by the Council of the City of Edmonds this 19th day of November, 2019. APPROVED by the Mayor of the City of Edmonds this 19th day of November, 2019. ATTEST/AUTHENTICATED CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY 5 CITY OF EDMONDS MAYOR, DAVE EARLING Packet Pg. 259 9.2.b ACCEPTANCE AND AGREEMENT Northwest Fiber, LLC d/b/a Northwest Fiber of Washington, LLC hereby accepts this Resolution No. ("Resolution") and agrees to be bound by the terms and conditions of this Resolution and the lawful terms and conditions of the Franchise referenced within the Resolution. Dated this day of November, 2019 NORTHWEST FIBER, LLC D/B/A NORTHWEST FIBER OF WASHINGTON, LLC M. Its: 0 Packet Pg. 260 9.2.b Exhibit A GUARANTEE AGREEMENT THIS AGREEMENT is made this day of , 2019, between the City of Edmonds, the Guarantor, and the Franchisee. For the purpose of this Agreement, the terms "City", "Guarantor" and "Franchisee" have the meanings given in this Agreement below: WITNESSETH WHEREAS, the City of Edmonds, Washington, (the "City") have negotiated a cable franchise agreement (the "Franchise") currently held by Frontier Communications Northwest Inc. (the "Franchisee"), to operate and maintain a cable television system (the "Cable System"); and WHEREAS, Northwest Fiber, LLC (the "Guarantor") has proposed to become an ultimate owner and manager of the Franchisee, and has filed a formal written request seeking approval of the proposed transfer by the City as required by federal law (FCC Form 394); and WHEREAS, in response to request by the City following its review of the Transaction, the Guarantor has agreed to provide this guarantee in order to induce the City to approve the transfer of control of the Franchisee from Frontier Communications Corporation to Northwest Fiber, LLC; NOW, THEREFORE, in consideration of the foregoing, the Guarantor agrees: 1. The Guarantor hereby unconditionally guarantees the timely and full performance of any and all obligations of Franchisee contained in the Franchise. In the event Franchisee for any reason fails to perform those obligations, the Guarantor agrees to perform or cause to be performed those obligations on Franchisee's behalf promptly upon written demand by the City. 2. This guarantee is an absolute, continuing, and unlimited performance guarantee of the Franchise by the Franchisee. The City shall not be obliged to proceed first against the Franchisee or any other person, firm or corporation. 3. The Guarantor waives notice of acceptance of this guarantee and further waives protest, presentment, demand for performance or notice of default to the Guarantor. The City has no duty to advise the Guarantor of any information known to them regarding Franchisee's performance of its Franchise obligations. This waiver, however, shall not be deemed a waiver of any requirement of the Franchise as to notice to the Franchisee. 4. The City's failure to require strict performance of the Franchise shall not release the Guarantor from liability under this Agreement. Packet Pg. 261 9.2.b 5. This Agreement, unless terminated, substituted or canceled, as provided herein, shall remain in full force and effect for the duration of the term of the Franchise. This Agreement and the guarantee made hereunder are contingent upon, subject to, and not effective until the closing of the transaction by which ultimate control of the Franchisee is transferred to the Guarantor. If control of the Franchisee is subsequently transferred away from the Guarantor with the approval of the City, the guarantee shall terminate at that time. 6. The Guarantor may propose substitution of another Guarantor to perform the obligations of this Agreement. If the City finds the proposed substitute Guarantor reasonably satisfactory, another Guarantee Agreement may be substituted upon mutual agreement of the City and the Guarantor. Such substitution shall not affect liability incurred or accrued under this agreement prior to the effective date of such substitution. Following the City's acceptance of the substitute Guarantor, no claim, suit or action under this Agreement by reason of any default of the Franchisee shall be brought against the original Guarantor unless asserted or commenced within one year after the effective date of such substitution of the Agreement, and only to the extent it relates to a liability incurred or accrued prior to the effective date of the substitution. 7. Any notices given pursuant to this agreement shall be in writing and delivered personally to the following addresses or deposited in the United States mail, postage prepaid, certified mail, return receipt requested, addressed to the Guarantor and the Franchisee at: and to the City at: Byron E. Springer, Jr. General Counsel Northwest Fiber LLC 135 Lake Street S, Suite 1000 Kirkland, WA 98033 City of Edmonds 121 5th Avenue North Edmonds, WA 98020 Attn: City Clerk Either party may change its address for notices by giving notice of the new address in the manner provided in this paragraph. 8. Definitions: For purposes of this Agreement, the following terms are defined as indicated below: (A) Franchisee: Frontier Communications Northwest Inc., or its lawful successors; (B) Guarantor: Northwest Fiber, LLC; (C) Franchise: Cable Franchise Agreement granted by the City to Franchisee, including all documentation of any conditions of grant, renewal, extension, settlement or transfer. [Signatures on following page] 2 Packet Pg. 262 9.2.b IN WITNESS WHEREOF, the Franchisee, the City, and Guarantor have entered into this Agreement on the day of , 2019. Guarantor: Northwest Fiber, LLC By: _ Title: State of _ County of This Agreement was acknowledged before me on the day of , 2019, by , as a duly authorized officer of Northwest Fiber, LLC. Notary Public for: My Commission Expires: Franchisee: Frontier Communications Northwest Inc. or its successors By: _ Title: State of County of This Agreement was acknowledged before me on the day of , 2019, by , as a duly authorized officer of Frontier Northwest Inc. or its successors. Notary Public for: My Commission Expires: City of Edmonds, Washington By: _ Title: State of County of This Agreement was acknowledged before me on the day of , 2019, by , as a duly authorized representative of Notary Public for: My Commission Expires: Packet Pg. 263 9.3 City Council Agenda Item Meeting Date: 11/19/2019 Utility Rates Package Proposal Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On June 11, 2019, staff presented the Utility Rate Analysis and future adoption of a Utility Rate Ordinance to the PPW committee. On July 16, 2019, staff presented the Utility Rate Analysis and future adoption of a Utility Rate Ordinance to the Finance committee. On September 10, 2019, staff presented the Utility Rate Analysis and future adoption of a Utility Rate Ordinance to the PPW committee. Staff Recommendation Authorize preparation of a Utility Rate Ordinance. Narrative The City of Edmonds operates a combined utility operation which incorporates potable water, sanitary sewer, and storm and surface water management functions. The City received the draft combined utility rate study from its consultant, the FCS Group. The findings show increases in potable water, sanitary sewer, and storm and surface water management utility rates. This funding will help address rising costs including but not limited to: inflation and the rising maintenance and operations costs, wholesale cost increases for potable water from Alderwood Water and Wastewater District, the replacement of aging and failing water/sewer/storm infrastructure as part of the annual replacement projects and upcoming larger capital projects. The rate analysis had a focus on the sewer fund since there are numerous future large size capital projects that need to be addressed. For the sewer, the analysis reviewed various alternatives including: cash funding, one time borrowing for one large project, borrowing for the three future large projects, and borrowing near term to keep rate increases low for the near term. The rate increases recommended and proposed by staff will make it so that the City will need to acquire bonding, within the coming year, for one larger upcoming Wastewater Treatment Plant capital project. The cost for annual maintenance and replacement projects will be rate funded, thereby resulting in considerable, capital project cost savings to the City. Attachments: Presentation Packet Pg. 264 City of Edmonds nt 9.3.a 01 O 0 L. JJ J rJ r, J ,.� f ovemb r '19, 20'19 FCS CROUP Solutions -Oriented Consulting Packet Pg. 265 s;> Agend? Overview Discussion of Key Assumptions Review of Draft Results/Scenarios Water Stormwater Sewer Sample Bill Comparison Questions/Discussion Pa e 2 Packet Pg. 266 e Assumptions Annual Cost Inflation o ■ General (CPI): 2.5% L ■ Benefits:10.0% ■ Alderwood Water Purchase Costs: — 8% in 2020; (21.8%) — 8.5% in 2021; (4.4%) — 8% in 2022; (5%) — 5% Thereafter ° A ■ Construction Costs: 4.0% 0 Annual Growth ■ Water/Sewer: z 85 ERUs per year L a ■ Stormwater: z 55 ESUs per year a Pa e 3 Packet Pg. 267 s;> City Capital Projects 20124019 Cost Summary on Construction Projects (2012 - 2019) fn Management Percent Over Percent Over Q. o No. Project Title Award Award Amount Reserve Construction Budget Actual Cost Award Total Budget a` 1 North Talbot Drainage I mprovements 6/19/2012 $ 49,083.38 $ 20,000.00 $ 69,083.38 $ 46,345.88 -5.6% -32.9% ai 2 Talbot Bypass 111/2012 $ 317,178.62 $ 60,000.00 $ 377,178.62 $ 321,960.36 1.5% -14.6% 3 SR-99 Lighting Project Ph 1&2 7/17/2012 $ 277,208 $ 27,800 $ 305,008 $ 274,532 -1.0% -30.0% Y 4 LS Rehabs 8/21/2012 $ 3,862,240.20 $ 386,224.00 $ 4,248,464.20 $ 3,937,331.68 1.9% -7.3% (21 5 2012 Water Replacement 8/21/2012 $ 652,352.22 $ 98,000.00 $ 750,352 $ 633,862.64 -2.8% -15.5% 6 Main St. (5th-6th) 8/28/2012 $ 1,092,553 $ 109,300 $ 1,201,853 $ 1,106,118 1.2% -8.0% a 7 2013 Water Replacement 4/23/2013 $ 1,304,457.70 $ 130,000.00 $ 1,434,458 $ 1,289,209.22 -1.2% -10.1% 8 5th Ave Overlay 8/6/2013 $ 732,732 $ 73,273 $ 806,005 $ 739,050 0.9% -8.3% 9 2013 CI PP 8/20/2013 $ 135,344.74 $ 50,000.00 $ 185,344.74 $ 151,143.80 11.7% -18.5% ++ 10 224th Waterline 8/20/2013 $ 79,114.13 $ 50,000 $ 129,114 $ 82,623.24 4.4% -36.0% M 11 76th Ave Waterline 11/12/2013 $ 362,320.17 $ 50,000 $ 412,320 $ 351,805.13 -2.9% -14.7% 12 Signal Cabinet Upgrades** 1/7/2014 $ 201,598 $ 20,160 $ 221,758 $ 245,566 21.8% 10.7% 13 Citywide Safety Improvements 1/7/2014 $ 201,598 $ 22,400 $ 223,998 $ 242,725 20.4% 8.4% }r 14 Phase 1 Sewerline Replacement 4/15/2014 $ 1,224,607.49 $ 122,500.00 $ 1,347,107.49 $ 1,186,862.15 -3.1% -11.9% 15 Five Corners Roundabout 4/15/2014 $ 2,934,597 $ 293,500 $ 3,228,097 $ 3,002,112 2.3% -7.0% ++ 16 Phase 25ewerline Replacement 5/20/2014 $ 1,778,836.26 $ 179,000.00 $ 1,957,836.26 $ 1,501,625.70 -15.6% -23.3% 17 2014 Water Replacement 6/24/2014 $ 1,474,496.90 $ 140,000.00 $ 1,614,497 $ 1,582,044.91 7.3% -2.0% �••� 18 2014 Storm 9/10/2014 $ 337,759.43 $ 35,000.00 $ 372,759.43 $ 334,271.05 -1.0% -10.3% 19 15th St. Walkway 9/16/2014 $ 233,753 $ 11,700 $ 245,453 $ 200,868 -14.1% -18.2% r 20 Public Facilities Water Quality Upgrades 30/6/2014 $ 34,930.50 $ - $ 34,930.50 $ 30,769.50 -11.9% -11.9% 21 3rd Ave ADA Ramps 11/4/2014 $ 78,881 $ - $ 78,881 $ 67,756 -14.1% -14.1% •N 22 2015 Sewerline Replacement 5/5/2015 $ 1,090,411.00 $ 110,000.00 $ 1,200,411.00 $ 1,084,752.06 -0.5% -9.6% •> 23 228th St. SW Corridor Impr 5/5/2015 $ 5,205,040 $ 498,700 $ 5,703,740 $ 5,246,726 0.8% -8.0% 24 2015 Replacement 5/26/2015 $ 2,195,456.67 $ 220,000.00 $ 2,415,457 $ 2,256,373.89 2.8% -6.6% 25 Vista Place Outfall 7/31/2015 $ 27,703.50 $ 10,000.00 $ 37,703.50 $ 25,699.31 -7.2% -31.8% wd IL 26 220th St. Overlay 8/4/2015 $ 668,866 $ 100,330 $ 769,195 $ 583,529 -12.8% -24.1% t--t 27 238th St. Walkway&Storm lmpr 8/4/2015 $ 1,181,347 $ 118,135 $ 1,299,482 $ 1,063,428 -10.0% -18.2% 0 28 Northstream Pipe Abandonment&CulvertRehab 2/16/2016 $ 273,985.20 $ 41,098.00 $ 315,083.20 $ 262,289.74 -4.3% -16.8% ++ 29 Perrinville&216th 4/5/2016 $ 144,289.50 $ 20,000.00 $ 164,289.50 $ 134,519.83 -6.8% -18.1% 30 CIPP Phase 4/5/2016 $ 1,029,965.72 $ 102,997.00 $ 1,132,962.72 $ 822,587.86 -20.1% -27.4% +�+ d 43 2016 Sewerline Replacement (storm portion) 5/3/2016 $ 359,752.01 $ 36,000.00 $ 395,752.01 $ 291,030.36 -19.1% -26.5% (n d 31 2016 Sewerline Replacement(sewer portion) 5/3/2016 $ 1,184,000.58 $ 118,400.00 $ 1,302,400.58 $ 1,242,888.71 5.0% 4.6% L 32 2016 Water Replacement 5/3/2016 $ 1,147,401.86 $ 120,000.00 $ 1,267,402 $ 1,114,975.09 -2.8% -12% a 33 105th & 106th Storm 6/23/2016 $ 492,275.00 $ 82,139.00 $ 574,414.00 $ 481,205.98 -2.2% -16.2% 34 236th St. Walkway 9/27/2016 $ 572,925 $ 57,295 $ 630,220 $ 547,434 -4.4% -13.1% d 35 76th Ave &Z12th St. Intersection/Bike 2 Health 3/14/2017 $ 4,435,240 $ 474,989 $ 4,930,229 $ 5,420,190 22.2% 30.4% 36 2017 Sewerline Replacement 5/2/2017 $ 924,171.71 $ 92,417.17 $ 1,016,588.88 $ 958,795.99 3.7% -5.7% i 37 2017 Water Replacement 5/2/2017 $ 2,003,517.97 $ 200,300.00 $ 21203,818 $ 1,977,721.49 -1.3% -10.3% 38 2018 Wa[er Replacement 3/6/2018 $ 1,422:223.61 $ 142,222.00 $ 1,564,446 $ 1,365,793.62 -4.0% -12.7% 39 Five Corners Reservoir Recoating 3/6/2018 $ 2:822,374.05 $ 282,237.00 $ 3,104,611 $ 3,016,171.58 6.9% -2.8% 40 Seaview Park Infiltration Facility 4/17/2018 $ 248,806.00 $ 24,880.60 $ 273,686.60 $ 265,699.91 6.8% -2.9% 41 2018 Sanitary Sewer Replacement 4/24/2018 $ 1,159,091.41 $ 232,000.00 $ 1,391,091.41 $ 1,588,091.35 37.0% 14.2% 42 89th PI W Retaining Wall Replacement 3/19/2019 $ 112,152 $ 22,400 $ 134,552 $ 107,152 -4.5% -20.4% 43 174th/71st Storm Improvements 4/16/2019 $ 173,656.20 $ 26,100.00 $ 199,756.20 $ 184,749.07 6.4% -7.5% Totals = $ 46,240,294 $51,251,790 $47,370,387 2.4% -7.6% Utility Policies (Goals) Rate analysis policy on a 3 year cycle to: Improve ability to weather financial cycles, risks and disruptions Stabilize rates over time, so rate changes are as gradual as possible Account for changes that are outside our control (Alderwood Rates) Account for large future projects Capital Fund Policy Meet all utility financial obligations `Pay as you go' Rate funding for replacement/maintenance give significant savings to the program. Repayment of proposed $10M bond for WWTP project at 3.5%. Interest over lifetime is approx $3.9M (2019 dollars) Avoid deferral of maintenance responsibilities Accounts for seasonal fluctuations in spending *Target in the future needs to include reserves for R&R, Cost overruns, and Emergencies FCS -..- GRDU Solutions-Oriented Consulting Setting up policies (examples Operating Reserve Minimum cash reserve to accommodate varied revenue and expenditure timing Capital Reserve To meet emergency repairs, unanticipated capital, and project cost overruns Replacement Reserve Rate funded capital — annual basis. Funding (RRF) Equipment Reserve To fund ongoing vehicle and equipment replacement Debt Service Coverage Compliance with existing debt covenants and maintain credit worthiness for future debt needs Revenue Sufficiency Set rates to meet the total annual financial obligations of the utility and be self supporting Policy Target 0 Water = 90; Sewer = 45-90 Storm/Solid Waste = 30 Days 0 Y 1-2% of capital assets (origin cost) Original Cost Depreciation;45 Replacement Cost Depreciatic r- 0 .N Estimated replacement value 0 Target 2.0 or higher y Minimum 1.25 N L a, Rates shall be set to cover 0&I debt service, reserves and fisc policy achievement a Pa e 6 Packet Pg. 270 9.3.a •;�� Historical Capital Spending and Forecast $50,000,000 $45,000,000 $40,000,000 $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000, 000 $5,000,000 $0 2011 2012 2013 2014 2015 2016 2017 2018 2019 YE Est 2020 Budget U) 0 a 0 L a� a� 0 U M a. U) m 423 Sewer To 5 ■ 422 Storm To r c ■ 421 Water To 0 Transportatio > tal W Parks Total —' c 0 0 C N N L IL r Q Pa e 7 Packet Pg. 271 r' 9.3.a s;> C a ital Needs Forecast — Water Capital Costs by Year $5.0 $4.5 $4.0 $3.5 r $3.0 $2.5 $2.0 $1.5 $1.0 $0.5 $- 2019 2020 2021 2022 2023 2024 Capital Funding Strategy $21,867,000 in capital projects from 2019 - 2024 Water Mains: $20,072,000 Reservoirs: $1,795,000 Cash resources are expected to fully cover the projected capital costs Reflects "pay-as-you-go" (cash -only) funding philosophy V) 0 a 0 L (L 0 U IM a. V) a� r 0 a� u i 0 N L IL E a a Pa e 8 Packet Pg. 272 Water Revenue Reauirement Forecast $15.0 $12.0 $9.0 $6.0 $3.0 E.2 2019 2020 2021 2022 2023 2024 0&M Expenses Reserve Funding Debt Service System Reinvestment —Revenue @ Existing Rates —Revenue @ Proposed Rates Rate increases are needed to generate funding for capital needs (system reinvestment) U) 0 0. 0 IL a� Y 0 R a 0 A 0 c� c m d L a c a� E z c� a Pa e 9 Packet Pg. 273 r 2019 Water Rates (10ccf Usaqe $100.00 $94.15 $94.15 ) 0 a $90.00 0 $78.87 $77.93 $77.65 a $80.00 $72.16 a� $70.00 $66.55 $65.32 0 u m $60.00 $52.73 a $50.00 $49 47 $44.82 $44.69 $44.44 $41.88 $40.00 $38.73 $30.00 $20.00 r c 0 $10.00 Mn u 0 0-111, *MLT 95% Increase in 2019 and 8% Increase in 2020 to $77.93 Pa e 10 Packet Pg. 274 s;> C a $10.0 $9.0 $8.0 $7.0 $6.0 $5.0 $4.0 $3.0 $2.0 $1.0 ital Needs Forecast - Capital Costs by Year 2019 2020 r 2021 2022 2023 2024 Stormwater Capital Funding Strategy Grants $6,900,450 Loans 26% $408,750 1% Leg. App. $515,000 2% $26,807,000 in capital projects from 2019 - 2024 Cash resources are expected to cover � 99% of the projected capital costs Reflects "pay-as-you-go" (cash -only) funding philosophy City received $545,000 loan from Snohomish County Public Works Assistance Fund Part of loan already drawn ($408,750 of proceeds remaining) • Increases stormwater utility's annual debt service by z $33,000 FCS -..-11 Packet Pg. 275 GRD Solutions -Oriented Consulting nt 9.3.a ♦ °r. 1 890 •:�) Stormwater Revenue Requirement Forecast y $6.0 C 0 =_ $4.0 $2.0 2019 2020 2021 2022 2023 2024 ��— 0&M Expenses Reserve Funding Debt Service 6-1 System Reinvestment —Revenue @ Existing Rates — —Revenue @ Proposed Rates Annual Stormwater Rate Increase 9.5% 9.5% 9.5% 4.0% 4.0% Monthly Single -Family Bill $17.18 $18.81 $20.60 $22.56 $23.46 $24.40 Tax $1.72 $1.88 $2.06 $2.26 $2.35 $2.44 Total $18.90 $20.69 $22.66 $24.82 $25.81 $26.84 Rate increases are needed to generate funding for capital needs (system reinvestment) Pa e 12 Packet Pg. 276 2019 S t orm Rates 11 ERU $50.00 to N O $45.00 $43.06 a O d N $40.00 Y $35.00 O d U) $30.00 m $25.00 $24.14 $22.33 $21.78 $21.57 $Zo.00 $19.34 $18.90 r $16.96 $16.56 $15.00 $13.91 r $11.45 c $10.00 $7.26 $6.89 $5.00 m c O a-. �NZCIA CL r *M LT 95% Increase in 2020 to $22.33 Pa e 13 Packet Pg. 277 s;> C a ital Needs Forecast — SewL-lll Capital Costs by Year $20.0 $18.0 $16.0 $14.0 $12.0 •2 $10.0 $8.0 $6.0 $4.0 $ $0 A 2019 2020 2021 2022 2023 2024 U) 0 0. 0 L. IL a� Y 0 a a� 0 A as c $49,782,000 in capital projects from 2019 - 2024 *Excludes $15 m WWTP Projects: $28,895,000 Sewer Mains: $14' 019 785 replacement cost N a Lake Ballinger Trunk Sewer: $6,746,000 Lift Station No. 1 Study: $121,215* expected to occuWithin 10 years Cash resources are expected to fully cover the projected capital costs Reflects "pay-as-you-go" (cash -only) funding philosophy a Olympic View WSD, Mountlake Terrace, Ronald WWD pay for z 49% of net WWTP costs FCS1h - .. - 14 Packet P Solutions -Oriented Consulting 9.3.a Sewer Financial PI narios 2020-25 Annual Sewer Rate lncreaseAg� ,• IL02ALTotai Status Quo: Full Cash Funding for CIP 8.0% 8.0% 8.0% 8.0% 8.0% 0.0% +46.9% $10 Million WWTP Bond 5.0% 5.0% 5.0% 5.0% 5.0% 5.0% +34.0% $10 Million WWTP Bond (3% Increases 2020-22) 3.0% 3.0% 3.0% 7.0% 7.0% 7.0% +33.9% $10 Million WWTP Bond (No Increases 2020-22) 0.0% 0.0% 0.0% 11.0% 10.0% 9.0% +33.1% Debt for Large Projects' (3% Increases 2020-22) 3.0% 3.0% 3.0% 4.0% 4.0% 4.0% +22.9% Debt for Large Projects' No Increases 2020-22 0.0% 0.0% 0.0% 6.0% 6.0% 6.0% +19.1 % . 7 -E�. Status Quo: Full Cash Funding for CIP $43.65 $47.14 $50.91 $54.98 $59.38 $64.13 $64.13 +$20.48 $10 Million WWTP Bond $43.65 $45.83 $48.12 $50.53 $53.06 $55.71 $58.50 +$14.85 $10 Million WWTP Bond (3% Increases 2020-22) $43.65 $44.96 $46.31 $47.70 $51.04 $54.61 $58.43 +$14.78 $10 Million WWTP Bond (No Increases 2020-22) $43.65 $43.65 $43.65 $43.65 $48.45 $53.30 $58.10 +$14.45 Debt for Large Projects' (3% Increases 2020-22) $43.65 $44.96 $46.31 $47.70 $49.61 $51.59 $53.65 +$10.00 Debt for Large Projects' No Increases 2020-22 $43.65 $43.65 $43.65 $43.65 $46.27 $49.05 $51.99 +$8.34 'Assumes the following bond issues: • 2020: $10.0 million bond for City share of WWTP improvements • 2024: $6.5 million bond for Lake Ballinger Trunk Sewer • 2030: $10.3 million bond for Lift Station No. 1 Replacement Pa e 15 Packet Pg. 279 9.3.a •:;> Long -Term Sewer Rate Forecas t 046-50] PeriodCumulative Sewer Rate Increase Over -Jan,. ,. ,. �. Status Quo: Full Cash Funding for CIP 46.9% 0.0% 10.4% 15.9% 17.0% 21.7% $10 Million WWTP Bond 34.0% 26.4% 0.0% 7.2% 21.7% 21.7% $10 Million WWTP Bond (3% Increases 2020-22) 33.9% 32.6% 0.0% 3.0% 20.5% 21.7% $10 Million WWTP Bond (No Increases 2020-22) 33.1% 40.2% 0.0% 0.0% 14.7% 25.2% Debt for Large Projects (3% Increases 2020-22) 22.9% 21.7% 18.2% 13.7% 15.9% 15.9% Debt for Large Projects No Increases 2020-22 19.1% 1 27.6% 1 21.7% 1 12.5% 1 8.2% 1 21.7% Monthly Single -Family Bill at d of PeriodLL Total _JL_ $64.13 Total ALL. $64.13 otal $70.80 Total $82.07 Tola I $96.06 Total $116.88 Status Quo: Full Cash Funding for CIP $10 Million WWTP Bond $58.50 $73.96 $73.96 $79.26 $96.44 $117.33 $10 Million WWTP Bond (3% Increases 2020-22) $58.43 $77.47 $77.47 $79.79 $96.15 $116.99 $10 Million WWTP Bond (No Increases 2020-22) $58.10 $81.47 $81.47 $81.47 $93.48 $117.05 Debt for Large Projects (3% Increases 2020-22) $53.65 $65.27 $77.15 $87.71 $101.68 $117.87 Debt for Large Projects No Increases 2020-22 $51.99 $66.35 $80.72 $90.85 $98.26 $119.55 Pa e 16 Packet Pg. 280 19 Sewer Rates (10ccf Usaae $160.00 U) $144.80 0 a $140.00 L- d a) $120.00 $107.33 0 u m $100.00 a U) $80.00 $76.06 $72.48 $70.15 $68.40 $65.21 $63.27 $59.50 $59.48 $60.00 $49.44 $48.93 $48.02 $48.00, $39.10 $40.00 r c $20.00 .0 u oc� \ �Qk a� fro Q`�a �, �� ,�.�. �ID� y �t�oo Shoo Leo o��\a ��\` .Jo�� o��\a •\e CL a O\J *MLT 42.5% Increase in 2020 to $68.40 Pa e 17 Packet Pg. 281 2 300 $265.51 )19 Total Bill — 3/4" Sinqle-Famil 10ccf 250 Q. O 200 $193.22 $175.43 $174.38 $168.66 $158.61 iso $132.38 $132.23 $131.61 $129.77 $120.48 $118.40 $104.72 a 100 M 50 r� 0 i GZ LL 1 �1 o 'a o_ �0 M OHO TO,y°� N �• d L a c * Rates assume 10 ccf/month usage for water/sewer as applicable ** Has not had a rate adjustment in at least the past 6 years. *** 8% Water, 42.5% Sewer, and 95% Storm increase in 2020 a **** 10% total increase expected in 2020 ***** 10% increases in storm rates for 2020 and 2021 FCS • Solutions -Oriented Consulting 0 Pa a 18 Packet Pg. 282 9.3.a :;> R :ommendation Issue debt to yield approx. $10,000,000 for support of the WWTP Pyrolysis/incinerator replacement project now Raise sewer rates 5% in 2020, 2021, 2022 to continue to meet the capital needs of the City's Sewer Utility Fund (Fund 423) Consider additional revenue bond issuances in approx. 2024 and 2030 for the Ballinger sewer and PS1, respectively Water Rates at 4.5% in 2020, 2021, 2022 due to Alderwood increases over the next three years Storm rates as presented at 9.5% to meet capital and maintenance needs for the Stormwater Fund and increased NPDES permit requirements Pa e 19 Packet Pg. 283 r' 9.3.a uestions I Discussion Pa e 20 Packet Pg. 284 9.4 City Council Agenda Item Meeting Date: 11/19/2019 Authorization for Mayor to sign the Water Quality Stormwater Capacity grant from the Dept. of Ecology Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 12, 2019, staff presented this item to the Parks & Public Works Committee and it was forwarded to the November 19th City Council agenda for presentation and approval. Staff Recommendation Authorize the Mayor to sign the Water Quality Stormwater Capacity grant. Narrative The Department of Ecology offers a grant to help local jurisdictions with meeting the requirements of their NPDES permit. The grant value offered this year, consistent with previous cycles, is $50,000 and has been offered on a 2-year cycle by Ecology since the initiation of the NPDES program. The grant is not competitive and staff did not have to identify the exact intended use for these funds, though the funds are restricted to uses which implement NPDES permit requirements. As new NPDES permit requirements come online, including a new source control requirement which creates a measureable new workload on staff, staff will adaptively implement the funding where it is applicable. Tentatively, the stormwater engineer believes this funding will be used to on -board the newly required 'source control' program, but it may be used to offset a wide variety off costs incurred to meet the NPDES permit requirements (see the list on page 7 of the attached agreement). Requirements for reimbursement are minimal and are limited to typical record keeping/documentation and two small summary reports upon completion. Attachments: DOE Grant Agreement Packet Pg. 285 DEPARTMENT OF ECOLOGY State of Washington Agreement No. WQSWCAP-1921-Edmond-00105 WATER QUALITY STORMWATER CAPACITY AGREEMENT a� 0 BETWEEN w 4- 0 THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY CITY OF EDMONDS This is a binding Agreement entered into by and between the state of Washington, Department of Ecology, hereinafter referred to as "ECOLOGY," and City of Edmonds, hereinafter referred to as the "RECIPIENT," to carry out with the provided funds activities described herein. GENERAL INFORMATION Project Title: Total Cost: Total Eligible Cost: Ecology Share: Recipient Share: The Effective Date of this Agreement is: The Expiration Date of this Agreement is no later than: Project Type: 2019-2021 Biennial Stormwater Capacity Grants $50,000.00 $50,000.00 $50,000.00 $0.00 07/01 /2019 03/31/2021 Capacity Grant Project Short Description: This project will assist Phase I and II Permittees in implementation or management of municipal stormwater programs Project Long Description: N/A Overall Goal: This project will improve water quality in the State of Washington by reducing stormwater pollutants discharged to state water bodies. Packet Pg. 286 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds RECIPIENT INFORMATION Organization Name: City of Edmonds Federal Tax ID: 91-6001244 DUNS Number: 040172827 am 0 0 Mailing Address: 121 5th Ave N ii 4- Edmonds, WA 98115 Physical Address: 121 5th Ave N Edmonds, Washington 98020 Organization Email: zachary.richardson@edmondswa.gov Contacts r m E 0 m L Im Q ,L^ V W O d E t ti Q Template Version 10/30/2015 Packet Pg. 287 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds Project Manager Billing Contact Authorized Signatory Zachary Richardson Stormwater Engineer 121 5th Ave N Edmonds, Washington 98020 Email: zachary.richardson@edmondswa.gov Phone: (425) 771-0220 Megan Luttrell Admin Assistant 121 5th Ave N Edmonds, Washington 98020 Email: megan.luttrell@edmondswa.gov Phone: (425) 771-0220 David O Earling Mayor 121 5th Avenue North Edmonds, Washington 98020 Email: dave.earling@edmondswa.gov Phone: (425) 771-0247 9.4.a Template Version 10/30/2015 Packet Pg. 288 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds ECOLOGY INFORMATION Mailing Address: Department of Ecology Water Quality PO BOX 47600 Olympia, WA 98504-7600 0 0 Physical Address: Water Quality w 300 Desmond Drive SE 0 4i Lacey, WA 98503 m Contacts Project Manager Financial Manager Kyle Graunke PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461@ecy.wa.gov Phone: (360) 407-6452 Kyle Graunke PO Box 47600 Olympia, Washington 98504-7600 Email: kygr461@ecy.wa.gov Phone: (360) 407-6452 Template Version 10/30/2015 Packet Pg. 289 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds AUTHORIZING SIGNATURES RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary for or incidental to the performance of work as set forth in this Agreement. 0 0 RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions 50 of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws, 4- 0 statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood, a and accepts all requirements contained within this Agreement. r; This Agreement contains the entire understanding between the parties, and there are no other understandings or representations other than as set forth, or incorporated by reference, herein. No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and RECIPIENT may change their respective staff contacts without the concurrence of either party. This Agreement shall be subject to the written approval of Ecology's authorized representative and shall not be binding until so approved. The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective organizations to this Agreement. r Washington State City of Edmonds E Department of Ecology m a� Q By: By: L Heather R. Bartlett Date David O Earling Date O G Water Quality Mayor Program Manager E z Template Approved to Form by Attorney General's Office Q Template Version 10/30/2015 Packet Pg. 290 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds SCOPE OF WORK Task Number: 1 Task Cost: $0.00 Task Title: Project Administration/Management a� 0 Task Description: 0 A. The RECIPIENT shall carry out all work necessary to meet ECOLOGY grant or loan administration requirements. - Responsibilities include, but are not limited to: maintenance of project records; submittal of requests for reimbursement and i 0. corresponding backup documentation; progress reports; and a recipient closeout report (including photos). o B. The RECIPIENT shall maintain documentation demonstrating compliance with applicable procurement, contracting, and interlocal agreement requirements; application for, receipt of, and compliance with all required permits, licenses, easements, or property rights necessary for the project; and submittal of required performance items. C. The RECIPIENT shall manage the project. Efforts include, but are not limited to: conducting, coordinating, and scheduling project activities and assuring quality control. Every effort will be made to maintain effective communication with the RECIPIENT's designees; ECOLOGY; all affected local, state, or federal jurisdictions; and any interested individuals or groups. The RECIPIENT shall carry out this project in accordance with any completion dates outlined in this agreement. Task Goal Statement: Properly managed and fully documented project that meets ECOLOGY's grant and loan administrative requirements. Task Expected Outcome: * Timely and complete submittal of requests for reimbursement, quarterly progress reports, Recipient Closeout Report, and two -page Outcome Summary Report. <br> * Properly maintained project documentation. Recipient Task Coordinator: Zachary Richardson Project Administration/Management Deliverables Number Description Due Date 1.1 Progress Reports that include descriptions of work accomplished, project challenges, and changes in the project schedule. Submitted at least quarterly in EAGL. 1.2 Recipient Closeout Report (EAGL Form). 1.3 Two -page draft and Final Outcome Summary Reports. Template Version 10/30/2015 Packet Pg. 291 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds SCOPE OF WORK Task Number: 2 Task Cost: $50,000.00 Task Title: Permit Implementation a) 0 Task Description: 0 Conduct work related to implementation of municipal stormwater National Pollutant Discharge Elimination System (NPDES) - permit requirements. If the RECIPIENT is out of compliance with the municipal stormwater National Pollutant Discharge a Elimination System (NPDES) permit, the RECIPIENT will ensure funds are used to attain compliance where applicable. The o following is a list of elements RECIPIENT's project may include. 1) Public education and outreach activities, including stewardship activities. 2) Public involvement and participation activities. 3) Illicit discharge detection and elimination (IDDE) program activities, including: a) Mapping of municipal separate storm sewer systems (MS4s). b) Staff training. c) Activities to identify and remove illicit stormwater discharges. d) Field screening procedures. e) Complaint hotline database or tracking system improvements. 4) Activities to support programs to control runoff from new development, redevelopment, and construction sites, including: `o r a) Development of an ordinance and associated technical manual or update of applicable codes. co b) Inspections before, during, and upon completion of construction, or for post -construction long-term maintenance. c) Training for plan review or inspection staff. CJ d) Participation in applicable watershed planning effort. a) 5 Pollution prevention, good housekeeping, and operation and maintenance program activities, such as: ° � a) Inspecting and/or maintaining the MS4 infrastructure. c b) Developing and/or implementing policies, procedures, or stormwater pollution prevention plans at municipal properties or E facilities. m m L 6) Annual reporting activities. a 7) Establishing and refining stormwater utilities, including stable rate structures. 8 Water quality monitoring to implement permit requirements for a Water Cleanup Plan TMDL . Note that an monitoring L q Y g p P q p ( ) Y g O funded by this program requires submittal of a Quality Assurance Project Plan (QAPP) that the DEPARMENT approves prior O to awarding funding for monitoring. G Monitoring, including: a) Development of applicable QAPPs. E b) Monitoring activities, in accordance with a DEPARTMENT- approved QAPP, to meet Phase I/II permit requirements. 9) Structural stormwater controls program activities (Phase I permit requirement) Q 10) Source control for existing development (Phase I permit requirement), including: a) Inventory and inspection program. b) Technical assistance and enforcement. c) Staff training. 11) Equipment purchases that result directly in improved permit compliance. Equipment purchases must be specific to implementing a permit requirement (such as a vactor truck) rather than general use (such as a pick-up truck). Equipment Template Version 10/30/2015 Packet Pg. 292 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds purchases over $5,000 must be pre -approved by Ecology. Documentation of all tasks completed is required. Documentation may include: field reports, dates and number of inspections conducted, dates of trainings held and participant lists, number of illicit discharges investigated and removed, summaries of planning, stormwater utility or procedural updates, annual reports, copies of approved QAPPs, summaries of structural or source control activities, summaries of how equipment purchases have increased or improved permit compliance. Capital 0 construction projects, incentives orgive-a-ways, grant application preparation, TAPE review for proprietary treatments stems 75 or tasks that do not support Municipal Stormwater Permit implementation are not eligible expenses. w 0 Task Goal Statement: This task will improve water quality in the State of Washington by reducing the pollutants delivered by stormwater to lakes, streams, and the Puget Sound by implementing measures required by Phase I and II NPDES permits. Task Expected Outcome: RECIPIENTS will implement measures required by Phase I and II NPDES permits. Recipient Task Coordinator: Zachary Richardson Permit Implementation Deliverables Number Description Due Date 2.1 Documentation of tasks completed Template Version 10/30/2015 Packet Pg. 293 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds BUDGET Funding Distribution EG200189 NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple c funding distribution numbers to identify each budget. ii 0 Funding Title: 1921 stormwater capacity Funding Type: Grant 0 Funding Effective Date: 07/01/2019 Funding Expiration Date: 03/31/2021 p m Funding Source: Title: Model Toxics Control Operating Account (MTCOA) Type: State Funding Source %: 100% Description: Cap Grants-MTC Operating Approved Indirect Costs Rate: Approved State Indirect Rate: 30% Recipient Match %: 0% InKind Interlocal Allowed: No InKind Other Allowed: No Is this Funding Distribution used to match a federal grant? No 1921 stormwater capacity Task Total Permit Implementation $ 50,000.00 Total: $ 50,000.00 Template Version 10/30/2015 Packet Pg. 294 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds Funding Distribution Summary Recipient / Ecology Share Funding Distribution Name Recipient Match % Recipient Share Ecology Share Total 1921 stormwater capacity 0.00 % $ 0.00 $ 50,000.00 $ 50,000.( Total $ 0.00 $ 50,000.00 $ 50,000.1 AGREEMENT SPECIFIC TERMS AND CONDITIONS N/A SPECIAL TERMS AND CONDITIONS GENERAL FEDERAL CONDITIONS If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is used to match a federal grant award, the following terms and conditions apply to you. A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY EXCLUSION: 1. The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements contained in the certification, they must provide an explanation as to why they cannot. 2. The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances. 3. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact ECOLOGY for assistance in obtaining a copy of those regulations. 4. The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction. 5. The RECIPIENT/CONTRACTOR further agrees by signing this agreement, that it will include this clause titled "CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY a� 0 0 w 0 Q EXCLUSION" without modification in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 6. Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered transaction complies with certification of suspension and debarment requirements. 7. RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal Template Version 10/30/2015 Packet Pg. 295 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 1 Recipient Name: City of Edmonds Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including suspension and debarment. 8. RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file, that it, and all lower tier recipients or contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in <hgp://www.sam.izov> and print a copy of completed searches to document proof of compliance. 0 0 B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING ii REQUIREMENTS: 0 CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the 0 signed agreement to ECOLOGY. a) Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five top executives using the FFATA Data Collection Form. Receives more than $25,000 in federal funds under this award. • Receives more than 80 percent of its annual gross revenues from federal funds. Receives more than $25,000,000 in annual federal funds. Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form. Ecology is required to report the FFATA information for federally funded agreements, including the required DUNS number, at www.fsrs. og v <hqp://www.fsrs.go� within 30 days of agreement signature. The FFATA information will be available to the public at www.usaspending.gov <http://www.usaspending.gov/>. For more details on FFATA requirements, see www.fsrs. og v <http://www.fsrs.gov/>. Template Version 10/30/2015 Packet Pg. 296 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology GENERAL TERMS AND CONDITIONS AS OF LAST UPDATED 7-1-2019 VERSION 1. ADMINISTRATIVE REQUIREMENTS a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans — EAGL Edition." (https:Hfortress.wa.gov/ecy/publications/SummaryPages/ 1701004.html) b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of at funds and resources made available under this Agreement. c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement, including ensuring all subgrantees and contractors comply with the terms and conditions of this Agreement. ECOLOGY reserves the right to request proof of compliance by subgrantees and contractors. d) RECIPIENT's activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and character of all work and services. 2. AMENDMENTS AND MODIFICATIONS This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative information without the concurrence of either party. 3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY The RECIPIENT must comply with the Washington State Office of the Chief Information Officer, OCIO Policy no. 188, Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to "covered technology." This requirement applies to all products supplied under the agreement, providing equal access to information technology by individuals with disabilities, including and not limited to web sites/pages, web -based applications, software systems, video and audio content, and electronic documents intended for publishing on Ecology's public web site. 4. ARCHAEOLOGICAL AND CULTURAL RESOURCES RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to archeological and historic resources The RECIPIENT must agree to hold harmless the State of Washington in relation to any claim related to historical or cultural artifacts discovered, disturbed, or damaged due to the RECIPIENT's project funded under this Agreement. RECIPIENT shall: a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project: • For capital construction projects or land acquisitions for capital construction projects, if required, comply with Governor Executive Order 05-05, Archaeology and Cultural Resources. • For projects with any federal involvement, if required, comply with the National Historic Preservation Act. • Any cultural resources federal or state requirements must be completed prior to the start of any work on the project site. b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing any project that involves ground disturbing activities. ECOLOGY will provide the IDP form. RECIPIENT shall: • Keep the IDP at the project site. a� 0 0 w 0 Q Template Version 10/30/2015 Packet Pg. 297 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds • Make the IDP readily available to anyone working at the project site. • Discuss the IDP with staff and contractors working at the project site. • Implement the IDP when cultural resources or human remains are found at the project site. c) If any archeological or historic resources are found while conducting work under this Agreement: • Immediately stop work and notify the ECOLOGY Program, the Department of Archaeology and Historic Preservation at (360) 586-3064, any affected Tribe, and the local government. d) If any human remains are found while conducting work under this Agreement: • Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner/Coroner's Office, and then the ECOLOGY Program. e) Comply with RCW 27.53, RCW 27.44.055, and RCW 68.50.645, and all other applicable local, state, and federal laws protecting cultural resources and human remains. 5. ASSIGNMENT No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT 6. COMMUNICATION RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT's designees, ECOLOGY, all affected local, state, or federal jurisdictions, and any interested individuals or groups. 7. COMPENSATION a) Any work performed prior to effective date of this Agreement will beat the sole expense and risk of the RECIPIENT. ECOLOGY must sign the Agreement before any payment requests can be submitted. b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement. c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure. d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY. e) ECOLOGY will not process payment requests without the proper reimbursement forms, Progress Report and supporting documentation. ECOLOGY will provide instructions for submitting payment requests. f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment. g) RECIPIENT will receive payment through Washington State's Office of Financial Management's Statewide Payee Desk. To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9 form at website, https:Hofin.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov. h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to satisfactorily comply with any term or condition of this Agreement. i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein, or a portion thereof, has been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement, as appropriate, or upon completion of an audit as specified herein. j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and other reports required by this agreement. Failure to comply may result in delayed reimbursement. 8. COMPLIANCE WITH ALL LAWS RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to this Agreement, including but not limited to: a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of a� 0 0 w 0 Q Template Version 10/30/2015 Packet Pg. 298 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds Washington which affect wages and job safety. b) RECIPIENT agrees to be bound by all applicable federal and state laws, regulations, and policies against discrimination. c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the permit and approval processes. ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to 0 comply with above requirements. w If any provision of this Agreement violates any statute or rule of law of the state of Washington, it is considered modified to ° conform to that statute or rule of law. Q- 9. CONFLICT OF INTEREST RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds thereof. 10. CONTRACTING FOR GOODS AND SERVICES RECIPIENT may contract to buy goods or services related to its performance under this Agreement. RECIPIENT shall award all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure legal, fair, and open competition. RECIPIENT must have a standard procurement process or follow current state procurement procedures. RECIPIENT may be required to provide written certification that they have followed their standard procurement procedures and applicable state law in awarding contracts under this Agreement. ECOLOGY reserves the right to inspect and request copies of all procurement documentation, and review procurement practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY's sole discretion. 11. DISPUTES When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for below: a) RECIPIENT notifies the funding program of an appeal request. b) Appeal request must be in writing and state the disputed issue(s). c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal. d) ECOLOGY reviews the RECIPIENT's appeal. e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review. The decision of ECOLOGY from an appeal will be final and conclusive, unless within thirty (30) days from the date of such decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly authorized representative will be final and conclusive. The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal. Appeals of the Director's decision will be brought in the Superior Court of Thurston County. Review of the Director's decision will not be taken to Environmental and Land Use Hearings Office. Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in Template Version 10/30/2015 Packet Pg. 299 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds accordance with the decision rendered. Nothing in this Agreement will be construed to limit the parties' choice of another mutually acceptable method, in addition to the dispute resolution procedure outlined above. 12. ENVIRONMENTAL DATA STANDARDS a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY c Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall: w • Use ECOLOGY's QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA) o officer or the Program QA coordinator instructs otherwise. m Follow ECOLOGY's Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies, July 2004 (Ecology Publication No. 04-03-030). • Submit the QAPP to ECOLOGY for review and approval before the start of the work. o b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm with ECOLOGY that complete and correct data was successfully loaded into EIM, find instructions at: http://www.ecy.wa.gov/eim. cvo c) RECIPIENT shall follow ECOLOGY's data standards when Geographic Information System (GIS) data is collected and a v processed. Guidelines for Creating and Accessing GIS Data are available at: https:Hecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when 3 requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data E collection files, map products, and all metadata and project documentation. 0 co 13. GOVERNING LAW This Agreement will be governed by the laws of the State of Washington, and the venue of any action brought hereunder will be in the Superior Court of Thurston County. r 14. INDEMNIFICATION ECOLOGY will in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project E described herein, except as provided in the Scope of Work. 0) To the extent that the Constitution and laws of the State of Washington permit, each party will indemnify and hold the other Q W harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of L that party or that party's agents or employees arising out of this Agreement. O w O G 15. INDEPENDENT STATUS c The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be E employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other party. Q 16. KICKBACKS RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award of a subcontract hereunder. 17. MINORITY AND WOMEN'S BUSINESS ENTERPRISES (MWBE) Template Version 10/30/2015 Packet Pg. 300 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority -owned (MBE) and women -owned (WBE) businesses in purchases and contracts initiated under this Agreement. Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to take the following actions, when possible, in any procurement under this Agreement: a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or services. a� b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation c by qualified minority and women's businesses. w c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and ° 4i women's businesses. m d) Use the services and assistance of the Washington State Office of Minority and Women's Business Enterprises (OMWBE) (866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. 18. ORDER OF PRECEDENCE In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g) General Terms and Conditions. 19. PRESENTATION AND PROMOTIONAL MATERIALS ECOLOGY reserves the right to approve RECIPIENT's communication documents and materials related to the fulfillment of this Agreement: a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to production and distribution. b) RECIPIENT shall include time for ECOLOGY's review and approval process in their project timeline. c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products developed. Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item. Any communications intended for public distribution that uses ECOLOGY's logo shall comply with ECOLOGY's graphic requirements and any additional requirements specified in this Agreement. Before the use of ECOLOGY's logo contact ECOLOGY for guidelines. RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY. 20. PROGRESS REPORTING a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document timely use of funds. b) RECIPIENT must submit a progress report with each payment request. Payment requests will not be processed without a progress report. ECOLOGY will define the elements and frequency of progress reports. c) RECIPIENT shall use ECOLOGY's provided progress report format. d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through Q Template Version 10/30/2015 Packet Pg. 301 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the quarter being reported. e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved by ECOLOGY, all financial, performance, and other reports required by the agreement and funding program guidelines. RECIPIENT shall use the ECOLOGY provided closeout report format. 21. PROPERTY RIGHTS a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free, nonexclusive, and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to use the same for federal, state, or local government purposes. b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information; present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY. c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic materials produced in fulfillment of this Agreement, in any manner ECOLOGY deems appropriate. ECOLOGY shall acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials. d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by ECOLOGY in the absence of state and federal statutes, regulations, or policies to the contrary, or upon specific instructions with respect thereto in this Agreement. e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY. If said property is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the acquisition of land or facilities: 1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this Agreement. 2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended b, this Agreement. g) Conversions. Regardless of the Agreement expiration date, the RECIPIENT shall not at any time convert any equipment, property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this Agreement bear to the total acquisition, purchase, or construction costs of such property. 22. RECORDS, AUDITS, AND INSPECTIONS RECIPIENT shall maintain complete program and financial records relating to this Agreement, including any engineering documentation and field inspection reports of all construction work accomplished. All records shall: a) Be kept in a manner which provides an audit trail for all expenditures. b) Be kept in a common file to facilitate audits and inspections. c) Clearly indicate total receipts and expenditures related to this Agreement. a� 0 0 w 0 Q Template Version 10/30/2015 Packet Pg. 302 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington, for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder. RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the records. ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced. Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination. c All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY w and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for ° at least three (3) years following grant or loan termination or dispute resolution hereunder. m RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in order to monitor and evaluate performance, compliance, and any other conditions under this Agreement. 23. RECOVERY OF FUNDS The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance of this Agreement and completion of the work described in the Scope of Work. All payments to the RECIPIENT are subject to approval and audit by ECOLOGY, and any unauthorized expenditure(s) or unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT. RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement. RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY demands repayment of funds. Any property acquired under this Agreement, at the option of ECOLOGY, may become ECOLOGY's property and the RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property. 24. SEVERABILITY @ If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, and to r this end the provisions of this Agreement are declared to be severable. E 25. STATE ENVIRONMENTAL POLICY ACT (SEPA) RECIPIENT must demonstrate to ECOLOGY's satisfaction that compliance with the requirements of the State Environmental Q Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to P this provision. O w O G 26. SUSPENSION c When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any E portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT. RECIPIENT shall resume performance on the next business day following the suspension period unless another day is specified by ECOLOGY. Q 27. SUSTAINABLE PRACTICES In order to sustain Washington's natural resources and ecosystems, the RECIPIENT is fully encouraged to implement sustainable practices and to purchase environmentally preferable products under this Agreement. a) Sustainable practices may include such activities as: use of clean energy, use of double -sided printing, hosting low impact meetings, and setting up recycling and composting programs. b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and Template Version 10/30/2015 Packet Pg. 303 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants Recipient Name: City of Edmonds imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced packaging, office products that are refillable, rechargeable, and recyclable, 100% post -consumer recycled paper, and toxic free products. For more suggestions visit ECOLOGY's web page, Green Purchasing, http s:Hecology.wa. gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing. 28. TERMINATION a) For Cause ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in writing for commencement of work, or the time period defined within the Scope of Work. Non -Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of ECOLOGY, to perform any obligation required of it by this Agreement, ECOLOGY may refuse to pay any further funds, terminate in whole or in part this Agreement, and exercise any other rights under this Agreement. Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY and the State of Washington because of any breach of this Agreement by the RECIPIENT. ECOLOGY may withhold payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is determined. b) For Convenience ECOLOGY may terminate for convenience this Agreement, in whole or in part, for any reason when it is the best interest of ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. Non -Allocation of Funds. ECOLOGY's ability to make payments is contingent on availability of funding. In the event funding from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved. ECOLOGY may exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide notice. In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT. In no event shall ECOLOGY's reimbursement exceed ECOLOGY's total responsibility under the agreement and any amendments. If payments have been discontinued by ECOLOGY due to unavailable funds, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. RECIPIENT's obligation to continue or complete the work described in this Agreement shall be contingent upon availability of funds by the RECIPIENT's governing body. a� 0 0 0 w 4- 0 Q c) By Mutual Agreement Template Version 10/30/2015 Packet Pg. 304 State of Washington Department of Ecology Agreement No: WQSWCAP-1921-Edmond-00105 Project Title: 2019-2021 Biennial Stormwater Capacity Grants 9.4.a Recipient Name: City of Edmonds ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement. d) In Event of Termination All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. 0C Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in w accordance with Recovery of Funds, identified herein. ° 29. THIRD PARTY BENEFICIARY RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement, the state of Washington is named as an express third party beneficiary of such subcontracts with full rights as such. 30. WAIVER Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach, and will not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized representative of ECOLOGY. Template Version 10/30/2015 Packet Pg. 305 9.5 City Council Agenda Item Meeting Date: 11/19/2019 Wastewater Treatment Disposal and Transport Contract Staff Lead: Phil Williams Department: Wastewater Treatment Plant Preparer: Scott Passey Background/History In 1988 the City of Edmonds entered into an agreement with Olympic View Water and Sewer District, Ronald Wastewater District and the City of Mountlake Terrace to upgrade the WWTP to Secondary Treatment which was scheduled to expire on May 18, 2018. On April 25, 2017, City Council approved a two-year extension in order to allow time for litigation, regarding the legal entity entitled to service the Pt. Wells area within Snohomish County, to be completed. The first round litigation is complete however an appeal has been filed. The Partnership team has determined that it is in our best interest to move forward with the new agreement which will include a severability clause in the event that the courts reverse or change their decision. Staff Recommendation Staff recommend that the City Council approve the Wastewater Treatment, Disposal and Transport Contract. The length of the contract term, the vital importance of services involved, and the size of financial commitments of the contract suggest this item should be placed on the regular City Council agenda calendar for November 19, 2019. Narrative In 1988 the City of Edmonds entered into an agreement with Olympic View Water and Sewer District, Ronald Sewer District and the City of Mountlake Terrace to upgrade the WWTP to Secondary Treatment. The agreement focused on financing and building the new plant. It also determined the ownership interest of each Partner and their capital contribution rate. It also defines a process to ensure Partners pay their share of operating expenses based on their annual measured flows to the facility,. In addition the contract defines the role and responsibility of the Oversight Committee which is composed of 1 member from each Partner organization. The Amendment extending the current Agreement will expire in May 2020. At this time we need to either Adopt the updated version of the contract or extended the contract under the existing terms before May 2020. The Oversight Committee has worked diligently over the past few years to develop new contract language that addresses a variety issues that have changed during the last 31 years. These include new regulatory requirements, improved pre-treatment processes, holding each Partner responsible for their own conveyance system upgrades and repairs, and clarification of some past ambiguities within the contract. As the Oversight Committee entered into the final stages of contract review and re -drafting concerns arose regarding the City of Shoreline's assumption of Ronald Sewer District and their intention Packet Pg. 306 9.5 to take over the Pt. Wells area (currently within the service area of Olympic View Water and Sewer District). These issues brought the parties to an impasse during the re -negotiation of the existing contract. At this point the Appellate Court has ruled that the area in question is to be serviced by Olympic View Water and Sewer District. Ronald Wastewater District has appealed the Appellate court decision. It is likely that the appeal process may take years before a final resolution is determined. With this in mind the Partners believe that the best course of action is to renew the agreement with the addition of a Severability clause. The new contract language restates the ownership interest of each Participant and their capital contribution rate. It defines a process to ensure Partners pay their share of operating expenses based on their annual measured flows to the facility, it defines pretreatment standards and responsibilities, it defines responsibility of joint use areas, it defines overhead expenses and it defines a process for conflict resolution. The contract defines the role and responsibility of the Oversight Committee which is composed of 1 member from each Partner organization. If adopted the new contract would remain in place until December 31, 2048. Attachments: Final Draft for Approval by Parties (SEC edits incorporated) Packet Pg. 307 9.5.a AGREEMENT FOR WASTEWATER TREATMENT, DISPOSAL, AND CONVEYANCE SERVICES Section1- Definitions......................................................................................................................3 Section2. Purpose...........................................................................................................................7 Section 3. Allocated Capacity of Domestic Sewage........................................................................7 Section 4. Upgrading or Expanding the Facilities...........................................................................7 Section 5. Sewage Treatment...........................................................................................................7 Section 6. Operation, Treatment, Quality of the Facilities and the Parties Internal Systems ........ I I Section 7. Payment for Operation, Maintenance and Overhead Costs for the Treatment of DomesticSewage...............................................................................................................14 Section 8. Oversight Committee....................................................................................................16 Section 9. Replacement Standards; Insurance...............................................................................17 Section 10. Dispute Resolution......................................................................................................17 Section 11. Successors and Assigns...............................................................................................18 Section 12. Amendment or Modification.......................................................................................18 Section 13. Governing Laws..........................................................................................................18 Section 14. Number and gender.....................................................................................................19 Section15. Notice..........................................................................................................................19 Section 16. Term and Termination................................................................................................19 Section 17. Arbitration Ruling, Memorandum of Understandings, 1988 Agreement ...................19 Section18. Exhibits.......................................................................................................................20 Section19. Severability.................................................................................................................20 1 Packet Pg. 308 9.5.a THIS AGREEMENT is effective as of the 31 st day of December, 2019, by and among the City of Mountlake Terrace, Olympic View Water and Sewer District, and Ronald Wastewater District (each individually, a "Participant") and the CITY OF EDMONDS (the "City") (collectively, the "Parties,"), all municipal corporations of the State of Washington. WHEREAS, the City's wastewater treatment and disposal facilities (the "Facilities") are being operated to meet the discharge limitations of the City's National Pollutant Discharge Elimination System waste discharge permit; and WHEREAS, the City desires to maintain the capacity of the Facilities at the 2nd Avenue and Dayton Street site in order to meet current domestic wastewater treatment needs of various public entities located in or near the City and to provide projected ultimate treatment capacity for the City and the Participants as defined under "Allocated Capacity"; and WHEREAS, the Participants wish the City to continue the operation and maintenance of certain transmission, metering, and pumping facilities, which are used jointly by some or all of the Participants and the City; and WHEREAS, the City desires to plan and provide for the long-term capital and operational needs of the Facilities, which may include mandated technological and regulatory changes and increased capacity and space demands; and WHEREAS the Participants desire to provide for a method of overseeing construction, operation, maintenance, and expansion of the facilities; and to provide a procedure for reviewing and commenting upon the Treatment Plant annual budgets; and WHEREAS, the Parties desire to provide for an integrated Industrial Pretreatment program within their respective service areas as required by the Department of Ecology ("DOE") and/or the Environmental Protection Agency ("EPA"); and WHEREAS, the Parties executed a Memorandum of Understanding ("MOU") in 1987 setting forth a number of principles and expressing their intent to enter into an Agreement for wastewater treatment, disposal and transport services; The MOU is incorporated herein by reference for historical context but has no further force or effect; and WHEREAS, the Parties executed an agreement dated May 17, 1988 for constructing and providing for Maintenance and Operation of joint sewer facilities (the "1988 Agreement"); and WHEREAS, the Wastewater Treatment Plant that was proposed in the 1988 Agreement was constructed and completed; and WHEREAS, the City of Edmonds negotiated an agreement with King County regarding a flow swap that included the area around Lake Ballinger and Richmond Beach Pump Station which resulted in an agreement signed July 20, 1988, which was later superseded by an agreement signed October 6, 2000 and amended in June 18, 2012; and 2 Packet Pg. 309 9.5.a WHEREAS, the National Pollution Discharge Elimination System (NPDES) permit issued for operation of the plant defines exceeding plant capacity in terms of monthly average daily flows (MADF) while the 1988 Agreement defines it in terms of annual average daily flows (AADF), and the Parties wish to establish flow measurements and capacities in MADF for consistency with the conditions and limitations in the NPDES permit; and WHEREAS, financing, operations, and regulations have changed since 1988 that give rise to the need to update the 1988 Agreement; and WHEREAS, the 1988 Agreement prohibited the capital improvement fund referenced therein from debt service payments for capital improvement projects and the Parties wish to establish the practice of allowing the capital improvement fund to pay for capital projects through debt financing. NOW, THEREFORE, in consideration of the foregoing and the mutual promises provided for herein, the Parties hereto for themselves, their assigns, and successors in interest, agree as follows: Section 1- Definitions For the purpose of this Agreement, the following words shall have the following meanings unless another meaning is clearly intended: 1.1. "AADF" means annual average daily flow, and shall mean the total flow of domestic sewage in millions of gallons during a full calendar year divided by the number of days in such year, expressed in MGD. 1.2. "Allocated Capacity of Domestic Sewage" means the maximum amount of Domestic Sewage that the City and each Participant is authorized by this Agreement to transmit to the Facilities, measured in volume, as shown on the Allocated Capacity of Domestic Sewage table in Exhibit A. Volume shall be measured by metered Domestic Sewage flow expressed in MGDs of AADF and/or MADF, as described in Section 5.2. A substitute for direct metering is to be used where co -mingled flows described in Section 6.5 make direct measurement impractical. 1.3. "Biochemical Oxygen Demand (BODY' (as defined in the NPDES permit) means an indirect way of measuring the quantity of organic material present in an effluent that is utilized by bacteria. Although BOD is not a specific compound, it is defined as a conventional pollutant under the Federal Clean Water Act. 1.4. "Capital Projects" means capital improvements, major replacements, or major repairs that are not included within regular Operations and Maintenance costs. 1.5. "Capital Project Costs" means: (1) the cost of preparing the planning studies and engineering plans and specifications for the capital improvements; (2) the amounts paid to contractors for work performed under contracts for construction, installation, and inspection of the capital improvements; (3) the recorded pay and expenses of employees of the City directly Packet Pg. 310 9.5.a related to the design, construction, installation, and inspection of the capital improvements but not including any general City overhead; (4) the cost of materials, equipment, and supplies directly related to the capital improvements; (5) the cost of acquiring and condemning land, easements and rights -of -way for, or related to, the capital improvements; (6) the cost of legal, engineering, and other professional services related to the financing, planning, acquisition, construction, installation, and inspection of the capital improvements and to the resolving of any disputes or lawsuits related thereto, provided, however, that these costs are attributed to the project as a whole and not to the City's separate share; (7) the cost of obtaining necessary permits and franchises, and; (8) other costs reasonably related to the planning, design, project administration, construction management, debt service, and general project management for the capital improvements. 1.6. "Capacity Limit" means the maximum amount of sewage that can be discharged by the City or a Participant, as shown on the Allocated Capacity of Domestic Sewage table in Exhibit A, unless the transfer of capacities is made between or among Parties per Section 5.4. 1.7. "City" means the City of Edmonds or its successor. 1.8. "Customer" means a "single family residence" and/or an equivalent customer unit (ECU), as defined below. 1.9. "DOE" means the Washington State Department of Ecology or its successor. 1.10. "Domestic Sewage" means sanitary wastes normally collected from residential establishments, and shall include commercial and industrial wastes of similar strength or quality, and other commercial and/or industrial wastes that are pre-treated in accordance with City and/or Participant requirements meeting DOE and EPA guidelines. Domestic Sewage shall exclude ground water, storm water, drain water, and industrial wastes not pre-treated in accordance with City and/Participant requirements meeting DOE and EPA guidelines. 1.11. "Edmonds Wastewater Treatment Plant" EWTP means the wastewater treatment plant at 200 2nd Ave S., Edmonds WA. 1.12. "Edmonds Way Trunk line" means the sewer line connected to the discharge pipe from King County's Ballinger Pump Station and running to the EWTP as shown in Exhibit C. The trunk line shall include: the gravity sewer line between the original Ballinger Lift Station and King County's Ballinger Lift Station; the pressure main in 244th St between King County's connection and continuing to the point on Highway 99 where the line changes to gravity; and the gravity line between Highway 99 and the point at which the sewer line enters the headworks at the EWTP. 1.13. "EPA" means the United States Environmental Protection Agency, or its successor. 1.14. `Equivalent Customer Unit (ECU)" is a unit of measure developed to ensure all Parties report system utilization in a consistent manner. The ECU count is used in the yearly reconciliation. One (1) ECU is assessed for either 1017 cubic feet per month of residential water M Packet Pg. 311 9.5.a billed, or a private well discharging to the sewerage system or a HSD. The ECU count is further described in Exhibit B. 1.15. `Extraordinary Costs" means costs over and above typical Operations and Maintenance Costs. This may include additional pumping costs, costs to treat HSDs or increased disposal costs. 1.16. "Facilities" means the EWTP, the Edmonds Way Trunk line, the outfall and the diffuser, and the field flow meters (as defined below), all as shown in Exhibit C. 1.17. "Facilities Capital Improvement Fund (FCIF)" means a dedicated capital improvement fund established and maintained by the City whose purpose is to fund capital improvements, major replacements, or major repairs to the facilities. 1.18. "Field Flow Meters" means the flow meters and related appurtenances that are installed in the Facilities or Internal System for the purpose of measuring the Parties quantity of flow as necessary to administer this Agreement. The current field flow meters installed at the time of this Agreement are: Meter 1, Meter 2, Meter 3, Meter 4, Meter A, Meter B, Meter C, Meter D and Meter E, as shown in Exhibit "C." Although the meter installed may measure the flow from one or more Parties, the meters shall be considered as one of the Facilities as described in Section 1.16, since the purpose of the flow meter is to determine the quantity of flow discharged by one or more Parties. 1.19. "Flow" means the volume of sewage in gallons per unit of time 1.20. "High Strength Discharger (HSD)" means a discharger in the City's or a Participant's internal system that has been identified as typically having concentrations above the limits found in Exhibit B. 1.21. "Influent Point" means the point at which Parties Internal System connects to the Facilities. 1.22. "Internal System" means all sewer lines, pump stations, and other sewer facilities upstream from the Influent Point owned and operated by any one of the Parties. 1.23. "Joint Use" is when the Internal System of any one of the Parties or outside entity is used by another one of the Parties or outside entity to transport, pump or measure sewage within the collection system. The Joint Use areas are described in Exhibit F and Exhibit G. 1.24. "MGD" means million gallons per day, referring to a rate of sewage flow. 1.25. "MADF" means the monthly average daily flow, and shall mean the total flow of domestic sewage in millions of gallons (MG) during a full calendar month divided by the number of days in that month, expressed in MGD. 5 Packet Pg. 312 9.5.a 1.26. "NPDES Permit" means a National Pollutant Discharge Elimination System Waste Discharge Permit issued to the City. 1.27. "Operations and Maintenance Costs (O&M Costs)" means all reasonable direct costs and expenses incurred by the City in causing the Facilities to be operated and maintained in good repair, working order, and condition but shall not include any depreciation, taxes, or charges in lieu of taxes levied or imposed by the City. The term "taxes" shall not include sales tax imposed pursuant to State statutes on all transactions within the City and paid on day-to-day operating purchases. It shall also mean administering a joint Industrial Pre-treatment Program as described in Section 5.7. These costs include, but are not limited to, labor, power, light, water, heat, phones, chemicals, equipment, tools, materials, supplies, minor repairs, insurance premiums, engineering services, attorney services (except for legal action occurring between Parties included in this Agreement), other contract services, rent, and inspection. Costs associated with punitive damages related to the actions of the City of Edmonds and/or their employees, consultants, or contractors are not considered O&M Costs and will be dealt with on a case -by - case basis with members of the oversight committee. 1.28. "Overhead Costs" means the City's general administrative, supervisory, and other indirect costs related to the operation and maintenance of the Facilities. 1.29. "Oversifzht Committee" means the committee of that name referenced in Section 8 of this Agreement. 1.30. "Participant" means Mountlake Terrace, Olympic View Water and Sewer District, and Ronald Wastewater District or their successors and assigns, which are each referred to individually as a "Participant" and which are collectively referred to as the "Participants." 1.31. "Parties" means the City and the Participants. 1.32. "Service Area" means the service area within which the City or a Participant is responsible for providing wastewater collection services, as depicted on Exhibit E. 1.33. "Service Area Commitment" means that all wastewater flows generated within a Participant's Service Area, as depicted on Exhibit G, are or are committed to be conveyed and/or treated by the Edmonds Wastewater Treatment Plant. 1.34. "Significant Industrial User (SIU)" means all Industrial Users subject to Categorical Pre-treatment Standards under 40 CFR 403.6 and 40 CFR Chapter I, Subchapter N and any other Industrial User that: discharges an average of 25,000 gallons per day or more of process wastewater to the Publically Owned Treatment Works (POTW) (excluding sanitary, noncontact cooling, and boiler blowdown wastewater); contributes a process waste stream which makes up five (5) percent or more of the average dry weather hydraulic or organic capacity of the POTW; or is designated as such by the jurisdictional control authority on the basis that the Industrial User has a reasonable potential for adversely affecting the POTW's operation or for violating any Pre-treatment standard or requirement (in accordance with 40 CFR 403.8(f)(6)). rol Packet Pg. 313 9.5.a 1.35. "Total Suspended Solids (TSS)" means the particulate material (either organic or inorganic) in a body of water (or representative sample) that are suspended. Section 2. Purpose It is the purpose of this Agreement to assist in guiding the activities, resources, and efforts of the Parties to provide the citizens of the Parties with efficient, high quality, and well -maintained wastewater treatment, transport, and disposal at a reasonable cost. Section 3. Allocated Capacity of Domestic Sewage The Allocated Capacity of Domestic Sewage for each of the Parties is as shown in Exhibit A, unless the transfer of capacities is made between or among Parties per Section 5.4. Section 4. Upgrading or Expanding the Facilities 4.1. Required Upgrades. If the City is required by applicable laws or regulations to upgrade or expand the Facilities to provide a higher level of wastewater treatment or to modify the methods and/or locations of wastewater discharge, each Participant shall, if it desires to continue discharging Domestic Sewage into the Facilities, pay the Participant's proportionate share, as set forth in Section 3, of the cost of constructing such additional improvements, adding needed equipment and/or acquiring land, whether by purchase or lease. The City and each Participant shall seek opportunities to minimize or avoid the cost of additional improvements through mutually agreeable modifications in the quantity and quality of Domestic Sewage discharged by the Participant. In lieu of paying for its share of the cost of constructing such additional improvements, any Participant may, at its discretion, discontinue discharge of Domestic Sewage into the Facilities and then pay only those charges described in Section 7.3 of this Agreement for the life of the Agreement or until such Participant regularly discharges more than 0.4 MGD. 4.2. Optional Upgrades. Optional upgrades are the sole responsibility of the City. Optional upgrades are defined as a construction or improvement that is required to facilitate City business not specifically referenced in this Agreement. Upgrades to the appearance, functionality, and/or serviceability of the Facilities are not considered optional. Section 5. Sewage Treatment 5.1. Facility Loadin& The City shall receive, transport, and treat by means of the Facilities Domestic Sewage discharged by the Parties up to the EWTP Facility Loading design and Allocated Capacity of Domestic Sewage, subject to the current NPDES permit, applicable laws and regulations. The City will provide this capacity as long as the Parties shall require it, barring events and circumstances which are beyond the City's control. However, this Agreement creates no obligation by the City beyond the term of this Agreement. If and when the City nears eighty-five (85) percent of the MADF design for three (3) consecutive months, or is projected to exceed such design, the Oversight Committee will meet to plan for treatment plant expansion. 7 Packet Pg. 314 9.5.a 5.2. Capacity Limits. Neither the City nor a Participant may discharge into the Facilities any Domestic Sewage in amounts greater than its Allocated Capacity of Domestic Sewage. If the City determines that in a calendar year the amount of the City's or a Participant's AADF is in excess of the Allocated Capacity of Domestic Sewage, the City or Participant shall pay, in addition to its ordinary charges described in Section 7.1, any Extraordinary Costs incurred by the City to treat the excess Domestic Sewage, as well as costs related to Capital Project Costs to treat and transport the Participant's excess capacity in that year. If the City determines that the amount of the City's or a Participant's MADF is in excess of the Allocated Capacity of Domestic Sewage in any period of three (3) or more consecutive calendar months, the City or Participant shall pay, in addition to its ordinary charges described in Section 7.1, any Extraordinary Costs incurred by the City to treat the excess Domestic Sewage, as well as Capital Project Costs to treat and transport the excess capacity in those months. If the Allocated Capacity of Domestic Sewage as measured in terms of AADF and MADF are both exceeded for the City or a Participant in a calendar year, the City or Participant shall pay the Extraordinary Costs and Capital Project Costs for exceeding the AADF Capacity Limit or shall pay the Extraordinary Costs and related Capital Project Costs of exceeding the MADF Capacity Limit, whichever is larger for that year. The Extraordinary Costs and related Capital Project Costs for exceeding the AADF Capacity Limit and the MADF Capacity Limit shall not be additive for a Participant in any calendar year. Capital Project Costs for treating sewage flows beyond the Allocated Capacity of Domestic Sewage limit without prior arrangements, such as described below, shall be charged according to the methodologies described in Section 5.4 on Transfers of Capacity, and shall be credited to the Parties based upon the difference between its Capacity Limit and its AADF or MADF. The City shall account to any Participant for its additional costs. Any additional costs collected by the City for flow received in excess of Allocated Capacity of Domestic Sewage shall be credited to the total O&M cost prior to apportionment of O&M Costs to the other Parties that are within their respective Allocated Capacity of Domestic Sewage. The City's acceptance of excess amounts on any occasion or occasions shall not bind the City to accept excess Domestic Sewage amounts on any other occasion. When the AADF reaches eight -five (85) percent of the City or a Participant's annual Allocated Capacity of Domestic Sewage in a calendar year, or the MADF reaches eighty-five (85) percent of the monthly Allocated Capacity of Domestic Sewage for three (3) consecutive months, or when the projected increases would reach the City or a Participant's Capacity Limit within five (5) years pursuant to section 5.3, the City shall notify all Participants and shall notify the Oversight Committee in order to commence: • planning for treatment of its domestic sewage beyond its Allocated Capacity of Domestic Sewage (potential transfer of capacity), • planning for treatment plant expansion, • evaluation of other alternative treatment, Packet Pg. 315 9.5.a • a determination by the Oversight Committee that the service area of the projected increase may be better served by another entity. 5.3. Notification of Nearing Capacity Limit. When the City or a Participants flow reaches eighty-five (85) percent of its AADF of Allocated Capacity of Domestic Sewage for a calendar year or its MADF of Domestic Sewage for three (3) consecutive months, the City shall notify the Participant and the Oversight Committee in writing within thirty (30) days of discovery. The City or Participant shall commence the preparation of plans to use its remaining Allocated Capacity and to provide for additional capacity beyond the Capacity Limit. The Participant shall be responsible for providing the City with information on any anticipated development which would increase flows beyond its Capacity Limit. 5.4. Transfer of Capacity. If the City or a Participant desires to discharge greater amounts of Domestic Sewage into the Facilities than are allocated as set forth herein, the City or Participant may request to purchase additional capacity from one or more of the Parties with unused purchased capacity in the Facilities. If the City or a Participant determines that its Allocated Capacity of Domestic Sewage is excessive, it may offer to sell such excess capacity to any of the Parties. In no event may the total Allocated Capacity of Domestic Sewage of the Parties after the transfer exceed the total Allocated Capacity of Domestic Sewage of the Parties before the transfer. It is fully recognized by the City and the Participants that any transfer of capacity, whether temporarily or permanently, by any of the Parties is voluntary. The willingness of the City or Participant to enter into a transfer arrangement and the term of such arrangement shall not be subject to review by the Oversight Committee or to arbitration. Any cost of capacity transfer will be negotiated by the Parties involved. 5.4.1. For the purposes of this Section 5 only, the Town of Woodway shall be considered a Participant and shall be given the opportunity to purchase capacity in the future. It is fully recognized by the City and the Participants that no Participant is obligated in any way to transfer capacity — temporary or permanent — to any other Participant. The City shall be notified of all pending and final transfers of capacity and of all terms of such transfers in writing, and shall make this information available to all Participants. 5.4.2. Temporary Capacity Transfers. Temporary capacity transfers will be permitted from Parties having excess capacity to the City or Participant needing capacity on the basis of any terms negotiated between the affected Parties for a period not exceeding five (5) years. Participants agreeing to a temporary capacity transfer shall notify the City of the terms of their arrangement. Terms shall include a plan for ending the temporary transfer by demonstrating how permanent provisions are to be made. 5.5. Treatment of Domestic Sewage Only. Except as provided in Section 5.6 for wastewater from a HSD, Parties may not discharge any wastewater other than Domestic Sewage into the Facilities without first requesting authority and being granted authority through the permitting process. The City is obligated to treat only Domestic Sewage and may reject all other forms of wastewater, and the City may refuse to transport and treat Domestic Sewage from those portions of any Participant's sewage collection system which do not conform to DOE and/or EPA standards for Domestic Sewage. X Packet Pg. 316 9.5.a 5.6. High Strength Dischargers. While there has historically been, and continues to be, a presumption that the Parties sewage flows are domestic residential flows with approximately equivalent concentrations of BOD and TSS, the Parties shall identify and measure, as necessary, sewer discharges within their internal system with BOD and TSS concentrations that meet the definition of high strength wastewater. Those concentrations of BOD and TSS are set forth in Exhibit B and may be modified based on either regulatory requirements or generally accepted industry practices. The additional treatment costs for treating high strength wastewater shall be directly applied to in the City or Participant whose internal system the discharge of high strength wastewater originated, and, unlike general O&M costs, shall not be based on overall sewage flow levels of the City and the Participant, except as specifically provided herein. The wastewater from all HSDs shall be representatively measured to determine the strength and quantity of the discharge as explained in Section 5.6.1. All Parties with an HSD to their system shall be charged as noted in Section 5.6.2. 5.6.1. High Strength Discharge Sampling. When the City or Participant is notified or suspects that there is a HSD in the system, the City shall measure the flow quantities and concentration of BOD and TSS from such discharger. Since the sampling methodology and frequency may vary between businesses and types of businesses, the Parties involved will jointly agree upon a sampling plan for discharge analysis. In the event that an agreement cannot be reached, the City and Participant will jointly hire an outside firm to develop a sampling plan for the HSD in question. Following an initial wastewater characterization and load calculation, the City will be responsible for conducting ongoing measurement of the HSDs wastewater to verify the waste concentrations and loading and will perform routine sampling and analysis methodology and frequency in accordance with the agreed upon sampling plan. Results of the HSD testing will determine the ECU count for the HSD. Costs associated with measurement, sampling and analysis are considered direct costs. Restaurants shall not be classified as HSDs with regard to Section 5.6 of this Agreement. 5.6.2. ECU Determination and Payments. As part of the reconciliation of payments for treatment (direct O&M Costs) each year, Parties with HSDs will supply flow quantities and wastewater BOD and TSS concentrations for each HSD to the City. The City will then calculate the total pounds of BOD and of TSS in excess of the levels listed in Exhibit B by each such HSD and convert each weight to ECUs based on the equivalence of high strength wastewater as set forth in Exhibit B. In the event an HSD exceeds the levels in Exhibit B for multiple parameters, the higher of the two ECU values for an individual HSD shall be the ECU value for that HSD. ECUs shall be calculated in fractional parts. The ECUs calculated for HSD will be added to other ECUs counts to determine that Parties total flow, to be used to determine the Parties share of annual O&M Costs. 5.7. Pre -Treatment Ordinances. Parties shall maintain a Pre -Treatment ordinance (or resolution as may be appropriate) that meets both City, State and/or Federal requirements in regards to prohibiting discharge of waste other than Domestic Sewage into their internal system. The City shall be responsible for the administration and operation of a joint pre-treatment program which monitors and regulates sewer discharges that flow to the EWTP. Administration 10 Packet Pg. 317 9.5.a and operation shall include, but not be limited to, developing procedures, forms and instructions; categorizing dischargers; records keeping; compliance tracking; establishment of annual limits; field sampling; testing and monitoring; communication with commercial and industrial dischargers; preparation of control documents; enforcement and compliance and preparation of permits. All City costs incurred from the administration and operation of a pre-treatment program shall be included in the direct costs of O&M of the treatment plant. The City shall be responsible for costs relating to identification and sampling of dischargers, issuance of control documents, and issuance of permits up to a SIU, enforcement of compliance and collection of any special fees, penalties or other associated Extraordinary Costs. 5.7.1. Significant Industrial Users. In the event that an individual discharger within the service area requires permit authority beyond the City's ability to issue, the DOE will solely be responsible for permit review and issuance. The discharger will be responsible for all fees assessed either through the permitting process, Extraordinary Costs or compliance sampling. Section 6.Operation, Treatment, Quality of the Facilities and the Parties Internal Systems 6.1. Operation and Maintenance of the Facilities. The City shall own and shall be responsible for all aspects of the operation and maintenance of the Facilities subject to the terms of this Agreement. The Facilities shall be operated and maintained at a level of service that meets high engineering standards and the standards established by the EPA, the DOE and other federal, state and local agencies with jurisdiction. The quantity of Domestic Sewage discharged by Parties into the Facilities shall be metered at the Influent Point, with the exception of co -mingled flows, which will be accounted for by other generally accepted methods using either ECUs, directly measured flows or other methods approved by the Oversight Committee. The Field flow meter that measures the Parties discharge of Domestic Sewage into the Facilities shall be calibrated by the City at least once each calendar year in the presence of any Participant that so desires and may be inspected by any Participant at the expense of such Participant at any time upon reasonable notice to the other. The City will continue to monitor other relevant variables such as water consumption by the Parties, rainfall, flow variations and other suitable variables which will be used to provide redundancy for failed meters. 6.2. Reporting Requirements. Parties will supply accurate and timely reports required in support of this Agreement and in order to meet all regulatory requirements. 6.2.1. On or before April 1 of each year, each Participant shall provide the City with: annual water consumption reports (for the months of January, February, March, April, November and December from the prior year, the total number of customers connected to the sewer system utilizing a private well, and HSD flows and concentrations in a given zone. Exhibit D depicts the various sewer zones. 6.2.2. The City shall daily read and record the amount of Domestic Sewage, measured in MGD, discharged into the EWTP. The City shall quarterly estimate the Domestic Sewage, measured in MGD, discharged into the facilities by the City and Participants. The City will notify each Participant if and when eighty-five (85) percent of its Capacity Limit has been 11 Packet Pg. 318 9.5.a reached and each month that the eighty-five (85) percent Capacity Limit is exceeded. 6.2.3. Each Participant who has been notified that it has reached eighty-five (85) percent of its allocated capacity shall at least once every calendar quarter thereafter advise the City in writing of any governmental or private actions that will affect the volume and quality of such Participant's Domestic Sewage flow, including but not limited to, the issuance of building permits, sewer permits, water permits, plat approvals, the adoption of land use and zoning ordinances or amendments thereto, and the execution of developer extension contracts. A Participant who has been notified that it has reached eighty-five (85) percent of their capacity shall report quarterly their efforts to either; reduce usage or negotiate capacity from the City or another Participant; refer to Sections 5.2 — 5.4. 6.2.4. If the City reaches eighty-five (85) percent of either of its Capacity Limits, the City shall at least once every calendar quarter thereafter advise the Participants in writing of any governmental or private actions that will affect the volume and quality of the City's Domestic Sewage flow, including, but not limited to, the issuance of building permits, sewer permits, water permits, plat approvals, the adoption of land use and zoning ordinances or amendments thereto, and the execution of developer extension contracts. 6.3. Internal Systems. The City and Participants shall operate and maintain its Internal System at its sole expense, including all of its facilities as required to maintain the volume and quality of Domestic Sewage within the limits set forth in this Agreement. The Parties shall observe the American Public Works Association (APWA) (or an agreed equivalent) standards and practices in the construction, operation, and maintenance of its Internal System with particular attention to the following: (a) minimizing entry into the sewerage system of groundwater and/or surface water (1/I - infiltration and inflow); (b) maintaining a favorable character and quality of Domestic Sewage in accordance with the standards set forth in Section 5.6; (c) eliminating septicity and objectionable odors, entry of petroleum wastes, or other chemicals and/or wastes detrimental to sewer lines, pumping stations, the Facilities, and the waters of Puget Sound, and; (d) maintaining an efficient and economical utility operation while achieving optimum pollution and environmental control. The City and Participants shall prevent, except for unusual circumstances to be reviewed and recommended by the Oversight Committee, the connection of any storm or drainage facilities to its Internal System. The City and Participants shall periodically inspect its Internal System to ensure adherence to applicable standards and to minimize infiltration, exfiltration, and deposits of rock or other debris. The City or Participants, at any reasonable time and upon reasonable notice, may inspect any Internal System and/or the Facilities of the City or any Participant. The City shall give written notice to all Participants of any condition within any Participant's Internal System that violates this Agreement or applicable laws, regulations, or permits. If the Participant does not correct such condition within a reasonable time after receiving written notice thereof, the Participant shall pay any reasonable and necessary costs and expenses incurred in connection with such condition. If the Participant discharges into the Facilities any solids, liquids, gases, toxic substances, or other substances which could reasonably be determined to cause damage to the Facilities or is creating a public nuisance or a hazard to life or property, the 12 Packet Pg. 319 9.5.a Participant shall either immediately discontinue the discharge of such substances or pay for the costs of modifying the Facilities so that they are capable of satisfactorily handling such substances. Because substandard conditions of Domestic Sewage may cause serious damage to the Facilities, the Participant shall cooperate with any City determination regarding the composition of Domestic Sewage and, after compliance, may thereafter cause to be arbitrated the reasonableness of that order in accordance with Section 10. The City shall report to the Participants any condition within the City's Internal System that violates this Agreement or applicable laws, regulations, or permits. If the City does not correct such condition within a reasonable time after discovering the condition, the City shall pay any reasonable and necessary costs and expenses incurred in connection with such condition. If the City discharges into the Facilities any solids, liquids, gases, toxic substances, or other substances which could reasonably be determined to cause damage to the Facilities, or is creating a public nuisance or a hazard to life or property, the City shall either immediately discontinue the discharge of such substances or pay for the costs of modifying the Facilities so that they are capable of satisfactorily handling such substances. Because substandard conditions of Domestic Sewage may cause serious damage to the Facilities, the City shall cooperate with any determination by the Participants regarding the composition of Domestic Sewage and, after compliance, may thereafter cause to be arbitrated the reasonableness of that order in accordance with Section 10. The Parties shall cooperate with each other to determine the source of possible violations of applicable law, regulations, and permits (including applicable NPDES permits). In the event the City is fined or otherwise penalized by local, State, or Federal agencies for failure to operate or maintain the Facilities in accordance with the requirements of the regulatory agencies, and it is demonstrated that such failure is due in whole or in part to the City or Participant's discharge of Domestic Sewage in violation of this Agreement, then the City or Participant shall pay its allocable share (as determined by the Parties or by an arbitrator in accordance with Section 10) of the costs of such fines or penalties. If the City is fined due to a Participant's discharge, then the responsible Participant shall pay its share of the associated reasonable administrative, legal, and engineering costs incurred by the City in connection with the fines or penalties (as determined by the Parties or by an arbitrator in accordance with Section 10). 6.4. Joint Use of Collection Systems. It is recognized by the Parties that as a practical means of transporting sewage, the City or a Participant, upon agreement, may discharge sewage into a collection and transmission system which is part of the Internal System of another. The joint use facilities are shown on the Flow Chart (Exhibit "F") and the Service Area map (Exhibit «G„ The joint usage of such Internal Systems shall be agreed to by all Parties affected. Every effort will be made to ensure that each Parties' volume of flow that is routed through a joint use area is accurately accounted for. The Allocated Capacity of Domestic Sewage is based on a volume of flow and not necessarily the conveyance route. 6.4.1. While the Internal Systems are the individual responsibility of the respective owner (City or Participant) to maintain, O&M Costs may be shared on a proportional basis. 13 Packet Pg. 320 9.5.a Proportional shares will be determined by the meters, ECU count and water usage within the joint use area. The owner agrees to notify all other users of its Internal System (if possible) prior to major rehabilitation work in order to better understand costs, coordinate flow and to ensure adequate capacity for future use. 6.4.2. If the City or a Participant determines that a collection line or portion of the transmission system in a joint use area must be replaced and/or increased in size to meet future growth or to reroute flows, the owner will coordinate with all affected Parties to evaluate flows, capacity requirements and approach. All affected Parties agree to pay a proportionate share based on the capacity needs. The owner is responsible for determining the ultimate approach and cost allocation. 6.5. Joint Use of Collection System Owned by Other Entities: It is recognized by the Parties that flows may be transferred, pumped, or redirected as needed to maintain the integrity of the system during maintenance or high flow periods. Invoices presented to the City for pumping and/or treatment (both O&M Costs and/or Capital Project Costs) by any other entity will be shared based on flow and ECU count between the Parties. Section 7. Payment for Operation, Maintenance and Overhead Costs for the Treatment of Domestic Sewage 7.1. Monthly Payments. Each Participant shall make monthly payments to the City for the transportation and treatment of each Participant's Domestic Sewage. The monthly payments shall consist of one -twelfth (1/12) of the Participant's proportionate share of the O&M Costs adopted in the annual budget of the City for the Facilities. Each Participant's percentage share of the total annual O&M Costs shall be determined by dividing the AADF of the Participant for the calendar year preceding the budget year by the sum of the AADF of all agencies sending flow to the plant for the calendar year preceding the budget year. If the total amount paid by the Participant during any calendar year is different from the amount due and owing for the calendar year based on actual AADF and O&M Costs and Overhead Costs, a final adjusting bill or payment shall be made by the City by May 1 of the subsequent year, with the adjustment being paid or credited in six (6) equal monthly installments. The estimated current monthly payments shall be computed on the basis of the following formula: Allocation = (Most recent January through December flow %) X (Adopted O&M Budget)/12 Note: for the purposes of this Agreement, the O&M budget shall include direct costs, including overhead. The City shall provide the Participants with a full accounting of all flows for each calendar year as well as a separate summary of the actual O&M Costs incurred during the previous calendar year. The flows and costs will include all Facilities and shall be provided at the earliest time possible during the calendar year and no later than May 1, barring unforeseen circumstances. Each Participant's monthly payments shall be due at the earliest date depending on the Participant's accounts payable cycle. In the event that any Participant's payment is received more than forty-five (45) days after receipt of City's bill, the City shall be entitled to a late payment 14 Packet Pg. 321 9.5.a surcharge equal to the interest which the payment would have earned for the period in excess of forty-five (45) days, based on an interest rate typically used for municipal investing purposes. 7.2. Overhead Costs. Each Participant will pay an Overhead Cost equal to fifteen (15) percent of the direct Operations and Maintenance Costs, including Interfund Transfer costs, allocable to that Participant. Upon request from any party, the overhead costs will be reviewed and may be adjusted. Interfund Transfer costs result from indirect administrative support from the City's general administration, supervisory, and other indirect costs related to the operation and maintenance of the facility. Any excise tax charged to the Treatment Plant will be specifically excluded from the direct and indirect expenses for operation and maintenance annually. 7.3. Standby Maintenance Charge. Whenever a Participant discontinues the discharge of Domestic Sewage into the Facilities or discharges less than 0.3 MGD of Domestic Sewage into the Facilities for a period of thirty (30) days or more, the Participant shall pay to the City in lieu of the monthly charge described above (Section 7.1) until it regularly discharges more than 0.3 MGD, a standby maintenance charge, which shall be a monthly fee calculated by the City to provide for the Participant's proportionate share (as defined in Section 3.2) of the City's fixed (not related to amount of sewage) costs of operating and maintaining the Facilities in a condition of readiness to accept and treat Domestic Sewage at the full capacity of the Facilities. The Participant shall give the City written notice of its intention to discontinue the discharge of Domestic Sewage (or to reduce its regular discharge to less than 0.3 MGD) at least two (2) months prior to such discontinuance, and shall give the City two (2) months' notice of its intention to commence discharging Domestic Sewage over 0.3 MGD into the Facilities. Overhead Costs shall be added to this charge. 7.4. Facilities Capital Improvements Fund. The City shall establish a Facilities Capital Improvements Fund (FCIF) to handle future capital improvements, major replacements, or major repairs to the facilities. Such contributions shall be assessed as needed to maintain a minimum fund balance of $550,000.00 for the purpose of providing emergency reserves for unanticipated major repairs or replacements. Each Participant shall contribute to the fund in the same ratio as its allocated capacity percentage. The City shall establish and annually update a six -year Capital Improvement Program (CIP) for the Facilities, as well as the proposed method of funding for projects contained in the program. The Parties understand that the six -year CIP is a best attempt to plan for the immediate future but that, given the age of the plant and nature of the business, priorities may change. The Oversight Committee and participants at their option will have input regarding the proposed projects and method of funding. The majority of capital improvements, major replacements, or major repairs to the facilities will be paid for by the Facilities Capital Improvements Fund. Significant (approximately $lM or more) projects which could easily exhaust the Facilities Capital Improvements Fund may be financed through an alternative funding method. Parties must be in agreement if the City of Edmonds is requested to borrow funds on behalf of another Participant to finance a project. 15 Packet Pg. 322 9.5.a Every five (5) years the minimum amount of the fund shall be increased to reflect inflationary cost increases using commonly accepted indices in the Engineering News Record (ENR) Construction Index. The increase will be capped at no more than ten (10) percent in any one five- year period. Revenue to the fund from interest, incentives, or outside treatment of solids will be applied proportionately to all the Parties. 7.5. Rates. Parties shall establish rates and/or collect fees for sewer service in amounts at least sufficient to pay for: (a) the operation and maintenance of the respective sewer system, including its share of the Facilities, and (b) the principal of and interest on any and all revenue obligations that constitute a charge upon the revenues of each of the Parties respective sewer systems. 7.6. Books and Accounts. The City shall keep full and complete books of accounts showing the O&M Costs incurred in connection with the Facilities and the portion thereof applicable to each of the Participants. The costs of keeping those books shall be considered to be an O&M Cost to the City. Audits of the books shall be performed every three (3) years, unless waived by the Oversight Committee, and the cost shall be considered a direct cost of the EWTP. More frequent audits, if requested by any Participant, shall be charged to the Participant(s) making the request. Section 8.Oversight Committee 8.1. Oversight Committee. The Oversight Committee exists for the purpose of: (a) advising the City concerning operation, maintenance, and improvements of the Facilities (b) giving the Parties the opportunity to resolve any disagreements that may arise between or among them with respect to the operation, maintenance, and improvement of the Facilities, and (c) for the additional purposes described in this Agreement. The Oversight Committee shall consist of a designated representative (or designated alternate representative) from each of the Parties. Parties shall have one vote each. 8.2. Oversightperations and Maintenance. The Oversight Committee shall meet at least quarterly unless, by a vote of at least a majority of the votes held by the Parties, the Oversight Committee decides to meet less frequently. At each meeting of the Oversight Committee the City shall report to the Participants concerning the operation, maintenance, and improvements of the Facilities. On or before September 1 of each year, the City shall provide to the Participants a preliminary proposed budget for operation, maintenance, and improvement of the Facilities for the next year. The City shall review and consider any reports and recommendations made by the Oversight Committee on subjects and matters related to operation, maintenance, and improvement to the facilities. 16 Packet Pg. 323 9.5.a Section 9. Replacement Standards; Insurance 9.1. Replacement and Rehabilitation Standards. Replacement, reconstruction, rehabilitation, expansion, or upgrading of the Facilities shall be in accordance with applicable federal and state laws and regulations. Additions, betterments, and improvements to the Facilities of the City shall be installed and constructed in accordance with generally recognized engineering standards at least equal to the standards of the City and in accordance with all applicable federal, state, and local laws and regulations. 9.2. Insurance. The City shall purchase and maintain on behalf of all the Participants, through either companies or insurance pools authorized pursuant to Chapter 48.62 RCW, insurance for property damage and liability coverage sufficient to pay for all loss or damage to the Facilities resulting from their operation in a normal and prudent manner. Each Participant shall purchase and maintain, through companies or insurance pools authorized pursuant to Chapter 48.62 RCW, insurance sufficient to pay for all loss or damage to the Facilities caused by the operation of its Internal System. In the alternative, the City or a Participant may set aside cash in a reserve fund in an amount to meet requirements established by the State. Section 10. Dispute Resolution 10.1. Mediation. It is the intent of the Parties to resolve all disputes between them without litigation, to the extent possible. Therefore, in the event of a dispute between or among any of the Parties concerning any matters arising under the terms and conditions of this Agreement, the dispute will first be considered by the Oversight Committee in a non -binding manner. If the dispute is not settled by the Oversight Committee within sixty (60) days of the dispute being identified, within thirty (30) days thereafter, the City or any Participant may pursue mediation through a process to be mutually agreed upon in good faith between the Parties to the dispute, which may include binding or non -binding decisions or recommendations. The Parties to the dispute shall mutually agree upon a mediator(s), who shall be an individual(s) skilled in the legal and business aspects of the subject matter of this Agreement. If the Parties to the dispute cannot agree upon a mediator, the matter shall be submitted to Judicial Arbitration and Mediation Services, Inc. (JAMS) and request made that a mediator(s) be appointed. The Parties to the dispute shall share equally the costs of mediation and assume their own costs. This requirement to mediate the dispute may only be waived by mutual written agreement before the City or a Participant may proceed to arbitration as provided by this Agreement. 10.2. Arbitration. In the event that a dispute between or among any of the Parties, concerning any matters arising under the terms and conditions of this Agreement, cannot be resolved through the processes outlined above, unless specifically excluded from arbitration, the dispute will be placed before an arbitrator in the King/Snohomish County vicinity approved by the Parties to the dispute. The Parties to the dispute shall select an arbitrator within ninety (90) days to hear the dispute. The Parties to the dispute will each choose five (5) arbitrators from the Judicial Arbitration and Mediation Services, Inc. (JAMS) and/or Judicial Dispute Resolution (JDR) list of arbitrators and submit to the City who will prepare the arbitrators list. After receipt of same, the Parties to the 17 Packet Pg. 324 9.5.a dispute shall, within fourteen (14) calendar days, alternately strike the names of the arbitrators until only one name remains. The arbitrator shall be asked to render a decision within thirty (30) days of the close of the hearing, unless the Parties to the dispute mutually agree to an extension. The arbitrator shall be authorized to grant any temporary, preliminary, or permanent equitable remedy or relief it deems just and equitable and within the scope of this Agreement, including, without limitation, an injunction or order for specific performance. Notwithstanding this agreement to arbitrate, The City or Participant may seek emergency equitable relief before the Snohomish County Superior Court in order to maintain the status quo pending arbitration and hereby agree to submit to the exclusive personal jurisdiction of the Snohomish County Superior Court for such purpose. A request for interim measures shall not be deemed a waiver of the right to arbitrate. Except as prohibited by law, the City or Participant prevailing in any arbitration brought to enforce this Agreement shall be entitled to recover costs including reasonable attorney's fees. The arbitrator's fees and costs shall be shared equitably by the Parties to the dispute unless determined otherwise by the arbitrator. This Agreement shall in all respects be governed by the laws of the State of Washington. Venue for any action to enforce any provision of this Agreement shall be exclusively in King or Snohomish County depending on the arbitrator chosen. The Parties, by their signatures to this Agreement, agree to submit to said arbitrator's jurisdiction and to waive all defenses related to jurisdiction and venue. However, the Parties by agreement may mutually waive arbitration in which case disputes will be brought before the Snohomish County Court. Section 11. Successors and Assigns This Agreement shall inure to the benefit of and be binding upon successors in interest and assigns of the Parties and is not intended to confer rights or benefits upon any third party except as expressly stated herein. Performance of the obligations undertaken by the City or Participants may not be assigned without the prior written consent of the other, which consent shall not be unreasonably withheld. Section 12. Amendment or Modification No amendment or modification to this Agreement, including any addition or deletion thereto, shall be effective unless approved and executed by the Parties in the same form and manner as, and subject to, the remaining provisions of this Agreement. In the event the City contracts with any Participant in a manner that modifies the term of this Agreement, the City and that Participant shall offer the other Participants the opportunity to incorporate the same terms in this Agreement or in additional contracts, assuming the modifications are applicable to the Participants. Section 13. Governing Laws This Agreement shall be governed and construed in accordance with the laws of the State of Washington. Venue in connection with any legal proceeding affecting this Agreement shall be in the Superior Court of the State of Washington for Snohomish County. Packet Pg. 325 9.5.a Section 14. Number and gender Whenever applicable the use of the singular number shall include the plural, the use of the plural number shall include the singular and the use of any gender shall be applicable to all genders. Section 15. Notice All notices and payments relating to this Agreement shall be made in writing and delivered to the following addresses, unless the City and Participants are otherwise previously notified in writing: To the City: City of Edmonds 121 5th Ave. North Edmonds, Washington 98020 Section 16. Term and Termination To the Participants: City of Mountlake Terrace P.O. Box 72 Mountlake Terrace, WA 98043-0072 Olympic View Water and Sewer District 8128 228 Street SW Edmonds, WA 98026 Ronald Wastewater District 17505 Linden Ave. N. P. O. Box 33490 Seattle, WA 98133 The term of this Agreement shall be effective immediately upon acceptance through December 31, 2048. Three (3) years prior to the end of this date, the Parties will negotiate in good faith towards the continuance of this Agreement with the understanding that the economic terms of continued participation will reflect the investment of the Participants in the Facilities and the remaining useful life and remaining capacity of the Facilities at that time. Participants wishing to terminate this agreement must notify the Parties five (5) years prior to the intended termination. The cost of terminating the contract will include Standby Maintenance Charges as defined in Section 7.3 and Facilities Capital Improvement Fund expenses for an additional five (5) years after termination. Section 17. Arbitration Ruling, Memoranda of Understanding, 1988 Agreement This Agreement supersedes and replaces the 1988 Agreement, the Arbitration Ruling, and all Memorandum of Understanding documents, all of which will have no further force and effect. 19 Packet Pg. 326 9.5.a Section 18. Exhibits Exhibits A through G attached to this Agreement are incorporated herein by this reference. Section 19. Severability If a court of competent jurisdiction holds any part, term or provision of this Agreement to be illegal or invalid, in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the particular provision held to be invalid. If any provision of this Agreement is in direct conflict with any statutory provision of the State of Washington, that provision which may conflict shall be deemed inoperative and null and void insofar as it may conflict, and shall be deemed modified to conform to such statutory provision. EXECUTED IN DUPLICATE, to be effective as of the date set forth above, or such later effective date as may be required under Chapter 39.34 RCW, if applicable. CITY OF MOUNTLAKE TERRACE By City Manager or Mayor OLYMPIC VIEW WATER & SEWER DISTRICT President, Board of Commissioners CITY OF EDMONDS By_ Mayor RONALD WASTEWATER DISTRICT President, Board of Commissioners 20 Packet Pg. 327 9.5.a Exhibit A Allocated Capacity and Proportionate Share ALLOCATED CAPACITY OF DOMESTIC SEWAGE OF THE EDMONDS WASTEWATER TREATMENT PLANT IN MGD CATEGORIES ALLOCATED CAPACITY AND CAPITAL CONTRIBUTION % PARTY AADF MADF EDMONDS 4.6216 5.9929 50.787 M.L.TERRACE 2.1088 2.7345 23.174 OVWSD 1.5061 1.953 16.551 RWD 0.8634 1.1196 9.488 TOTALS 9.10 11.8 100 NOTE: AADF- ANNUAL AVERAGE DAILY FLOW MADF- MONTHLY AVERAGE DAILY FLOW 21 Packet Pg. 328 9.5.a Exhibit B Equivalent Customer Units Calculation In areas of co -mingled and/or unmetered flows, direct measurement of one Participant's flows through the Internal System of another Participant may not be practical. In such a case the Parties agree to allocate the sewage flows based on Equivalent Customer Units (ECU's). ECU's are based on total water consumption, the total number of customers connected to the sewer system utilizing a private well and HSD equivalents in a given zone. Methodologies: 1. One (1) ECU is assessed for every 1017 cubic feet of water usage per month on average. 1017 cubic feet is the average water usage for a typical single family home. All water usage during the months of January — April and November — December will be reported in cubic feet / month / zone. This data will be used to assess the total ECU count per zone based on water usage. Total Yearly Water Consumption in a given zone = (Jan+Feb+Mar+Apr+Nov+Dec) / 6 * 12 Total Yearly Water Consumption / 12 = Monthly Average Monthly Average / 1017 cubic feet = # of ECU's 2. ECU is assessed based upon each sewage user in a zone that utilizes a private well for their water source. 3. ECU is assessed for every HSD whose BOD or TSS is > 250 mg/1(monitoring is triggered by a SIU or Industrial Discharge permit issued by the DOE). 1 ECU is assessed per 16 pounds of BOD or TSS per month. 22 Packet Pg. 329 9.5.a Exhibit C Edmonds Trunk Line, Meters and Outfall E7 A City of za Lynnwood Treatment j P1 Plant OutfalI j E52 E52 E3 Treatment L3 Plant — L3 I E51! E1 m 1Ed 3 F2 ET w1 ; G E42 VA �,I M2 — — - — - — — fi40 Meter 1 M1 W1B E30 05 j W1A j 01 J JE21 Meter 2 city of j 04 Mountlake _ f City of — � i -- ❑. n°° Terrace Woodway Meter 4 (abandoned) � q 03 I� MeterE � WOODWAY i �j 04 ies� M1 E1 Meter 3 ; v Meter D —------------------ 02 — — — -- E9-' — Meter C ` Meter B Meter A R2 R1 City of Shoreline Legend ■ Met- ��Sewer Ourfall Line O Sewer Trunk Line 1 Mile ° 2nd 1y°`F°^°°d,wwrP Edmonds WWTP 200 5 eam-�dorwa9snxo Trunk Line, Meters, and Outfall J—u: ey 2016 23 Packet Pg. 330 9.5.a Sewer Zones Exhibit D Q 24 Packet Pg. 331 9.5.a Exhibit E Participants Jurisdictions l 1 1 ♦• Olympic ♦ View 1 Sewer 1 1 � 1 Rona$ • Sewers■ - Edmonds Sencce Boundary all Distric ftn aid Meter B/C j r R—Id Sewer District Edmonds Sewer Olympic View Sewer f r City of Mountlake Terrace � 00 y 1 a nniie � 1 City of Lynnwood • 1 1 City of �r Mountlake Terrace 1` 1 b«i (261 200 °rEdmonds a Edmonds WWTP 2amon°;'� 5 °' A9,111° Service Area J—ua.y 2016 25 Packet Pg. 332 9.5.a Exhibit F Edmonds WWTP Influent Flowchart ZONE L3 77-7 ONE M-2 ONE NF1 ZO E EDS ZONE R-D1 EDMON DS ZONE E-2 KC System BALLINGER BALL,APTS. PUM P STATION ZONE B-1 ZONES-7EDMOND� ZONES-7 � ZONE0.1 ZONE 221 RONALD ZONER-2 h9ETERC � R- OVWD XZ ZONE 0-2 OVWII ZONE 0.5 EDMONDS EDMONDS ZONE E-40 -� ZONE Ed EDMONDS ZONE E-1 I MLT ZONE M-3 EDMONDS OVWD ZONE E-7A ZONE 0.3 EDMONDS METER4 ZONE 42 EDM(Xd DS ZONE EJO OVWD OVWD ZONE R-3 VCNE 04 EDMONDS ZONEW-1 EDMONDS ZONE E-3 EDMONDS ZONE E-5 EDMONDS ~ ZONE E-51 EDMONDS ZONEE-52 MLTINFLUENT METER AT I WWTP EDMONDS INFLUENT METER AT WWTP RICHMOND BEACH P.S. 4VOODVJAY � RICHMOND BEACH INFLUENT IuIETER AT YJWTP' L �O♦ V O Q. W c L F- to O CL to C C d E .r cc O L L d cc W cc 'in v N L O am O C,1 C .y N ci W Cn N 1E M IL O L CL a L O V- cc L u- c� G t V 2 a 26 Packet Pg. 333 9.5.a Exhibit G Collection Overview L1 B L•2 „C ■ Meter E1A �WWTP Outran —SR104 Trunk —Edmonds Force Maim r — Edmonds Mains ♦ — Lynmvood Mains OIYmp Yiew Maims — Aonatd Mains L — MLT Mm" y Ll Edmorrds s� commitment area E5,` Treatment Plant Outlall ♦~ E52 Edmonds E5' L3 Treatment Plan[ t3i4 � I E51 r4 E:EI I i � (— E2 E E3 I .E7— \ W1 • E47 E2 M2 + � II11 E40y. Meter 1 'M1Y W16 E3D 1 E r t �WIA _ �O7 Meter2 City of Meter 4 4' E21 t ([ t Wood 5 ay (abandoned) O3 M1 / Meter E E E30 City of woo0wA.r El ana Brier f • 04 1 Meter 3 V` Meter D AR O2 E9 .f Meter r Meter B Meter A E WWTP Zone R2 L� - I 0.4- El M7 E1A M2 I E13 M3 Y E2 01 E21 02 E3 03 E30 04 City of Lake E4 04R 5 Forest Park E40 05 E42 P1 E5 PARR E51 Al E52 R1 E7 RONAL0 VA W1 E9 W1A r L18 W16 L2 WOOPWAY L3 1 Mile i "`ye1Um° d ""` Edmonds WWTP zao OnA F+e s 1 Ea m . wn ceazo I� Collection System Overview M-2016 2% Packet Pg. 334 10.1 City Council Agenda Item Meeting Date: 11/19/2019 Monthly Council Subcommittee Reports and Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A. For information only. Narrative This is an opportunity for Councilmembers to report on items discussed at their committee meetings held the previous week. The committee meeting minutes are attached. Attachments: FC111219 P P W 111219 PSPP111219 Packet Pg. 335 10.1.a FINANCE COMMITTEE MEETING November 12, 2019 Elected Officials Present Councilmember Diane Buckshnis (Chair) Councilmember Tom Mesaros Mayor Dave Earling (part of meeting) Staff Present Scott James, Finance Director Dave Turley, Assistant Finance Director Patrick Doherty, Econ. Dev./Comm. Serv. Dir. Shane Hope, Development Services Director Jerrie Bevington, Recorder The meeting was called to order at 6:00 p.m. in the Jury Meeting Room. The agenda was reordered EPFD Financial Update Matt Keller, Director of Operations, Edmonds Center for the Arts, thanked Councilmember Mesaros for serving as the EPFD liaison. He reviewed the Statement of Revenue, Expenses and Changes in Net Position for the ten month period ending on October 31, 2019. He reviewed operating revenue, highlighting revenue from the Gala ($435,000 actual compared to $390,000 budget), ticket sales and fees ($510,797, up $78,000 from the September report), rentals, and concessions. He reviewed operating expenses, highlighting the increase in payroll, taxes and employee benefits due to new employees; and partial grant funding for two positions. Questions and discussion included ways to cover the cost of new employees and reason for the deficit due to the season start in September. Next update will be scheduled at the February Finance Committee meeting. Action: Schedule on Consent Agenda 3. Increase of Tourism Promotion Area Lodging Fee Mr. Doherty explained RCW 35.101.080 allows local municipalities to establish a Tourism Promotion Area (TPA) and assess a fee of up to $2.00 per room per night. Snohomish County created the TPA in 2010 and a $1.00 per night assessment and executed interlocal agreements with the nine cities with qualifying lodging businesses. In 2017 the TBA Advisory Board requested the County consider increasing the TPA assessment to $2.00/room night and dedicate the additional revenue to construction of an 80,000 square foot indoor multipurpose event facility. In 2018 County staff learned TPA funds cannot be used for capital projects so the TPA Advisory Board and the Snohomish County Lodging Tax Advisory Committee agreed to shift funding for tourism development and marketing to the TPA, freeing up lodging tax funds for capital projects such as multipurpose facility. To backfill those funds, the TPA would be raised to $2.00/room night. Snohomish County must execute an updated ILA with each TPA collecting city which includes Edmonds. Rich Huebner, Tourism Promotion Coordinator, Snohomish County, advised seven of the nine TPA collecting cities in Snohomish County have ratified the ILA. The ninth city, Bothell, will consider it on December 3rd Action: Schedule on Consent Agenda 4. Development Fee Schedule Update o� N r U a_ r c a� E CU Q Packet Pg. 336 10.1.a 11/12/19 Finance Committee Minutes, Page 2 Ms. Hope explained the City adopts development fees by resolution, typically every three years. She reviewed proposed changes to the fees: • Increasing the Technology Fee from $35 to $40. • Increasing the hourly rate from $100 to $110 per hour of staff time (this has a ripple effect in producing minor increases throughout the fee schedule where fees are based on staff time). • Minor adjustments to fee descriptions to improve clarity or to reflect code changes or process changes. Discussion followed regarding rationale for the technology fee, changing the name of "technology fee," and charging the technology fee separately versus incorporating it into the permit fee. Action: Schedule for adoption at full Council on December 10t" 2. Utility Overpayment Refund Policy Mr. James explained in the past Snohomish County did billing for stormwater which reverted to the City in the late 1990s/early 2000s. MSRC advised most cities' policies allowed refund to the customer of any overpayment up to three years prior to the time the overpayment was first discovered. A court case in Grays Harbor could be applicable and it may be appropriate to discuss this in executive session. Action: Discuss in executive session 5. Accounts Receivable Write -Off Mr. James advised Mr. Turley and Beth Ford, Lighthouse, drafted and sent letters to several customers to collect on Local Improvement District (LID) payments. All the accounts were collected with the exception of one in the amount of $196.91 which has been deemed as uncollectible and staff is requesting approval to write off this receivable. Action: Schedule on Consent Agenda 6. Policv on Accountina for Leases as Mr. Turley explained this policy was the result of Governmental Accounting Standards Board (GASB) issuing a statement regarding leases. He responded to questions regarding how the equipment lease v term of 12 months or longer with a present value of $5,000 or more was determined. U_ c Action: Schedule on Consent Agenda E to The meeting was adjourned at 6:34 p.m. a Packet Pg. 337 10.1.b PARKS & PUBLIC WORKS COMMITTEE MEETING November 12, 2019 Elected Officials Present Councilmember Kristiana Johnson (Chair) Councilmember Dave Teitzel Mayor Dave Earling (part of meeting) Staff Present Phil Williams, Public Works Director Rob English, City Engineer Shannon Burley, Deputy Parks & Recreation Dir. Jeff Taraday, City Attorney Jeannie Dines, Recorder The meeting was called to order at 6:00 p.m. in Council Chambers. Amendment #3 to Herrera Professional Services Agreement -Waterfront Redevelopment Ms. Burley explained this is the third amendment to the existing contract to change the scope of work for two items, 1) additional fish forage surveys due to the extension of the fish window, and 2) continued support from Herrera with regard to litigation including prep time and appearance and testimony at trial. This is a scope of work change; no additional funding is requested. Questions and discussion followed regarding there being no change in the cost, Exhibit A scope of work referencing the walkway connector on the beach in front of the Ebbtide Condominium, the 2020 fish window (July -October), and project elements that resulted in cost savings (reduction in landscaping, boulders, and decorative paving around building). Staff was asked to determine and provide committee members the cost to retain the decorative paving around the building. Action: Schedule on Consent Agenda 2. Walker Macy Addendum for Civic Field Design Contract Ms. Burley reported exploration of Yost Park as an opportunity to exchange water mitigation credits for the Civic Park project, capturing water off the Yost Park parking lot and directing it to bio retention facilities near the parking lot and behind the pool, has been very favorable. This has the potential for huge cost savings with regard to mitigating the water at Civic and would allow consideration of alternates in the current plan. This would be a scope of work change and no additional cost. A feasibility study at Yost found sand in the soil; this contract would allow Walker Macy to add Yost to the existing scope of work. A complete update on Civic Park is scheduled to be presented to Council on December 10tn Questions and discussion followed regarding concern with managing onsite stormwater at Civic Field, difficulty with detention at Civic due to shallow ground water, onsite stormwater collection planned at Civic in connection with mitigation credits at Yost, percentage of stormwater that can be captured at Yost, raising the grade of Civic to mitigate for stormwater, how infiltrating water at Yost will improve conditions at Civic, limited peat on the Civic Park site, whether the water feature could be incorporated with groundwater retention/detention, and swales areas that are planned within the park. Action: Schedule on Consent Agenda 3. Community Health Center (CHC) Pedestrian Easement Packet Pg. 338 10.1.b 11/12/19 PPW Committee Minutes, Page 2 Mr. English explained an addition to a development project on Hwy 99 built 3-4 years ago requires construction of 7-foot sidewalks along the property frontage as well as street trees in tree grates. To provide all the required frontage improvements, portions of the sidewalk will encroach onto private property which requires a 3-foot public pedestrian easement be provided to the City along the Hwy 99 frontage. Action: Schedule on Consent Agenda 4. Transfer of Cable Franchise from Frontier Communications to WAVE Broadband Mr. Taraday referred to materials in packet drafted by Mike Bradley, an attorney at Lighthouse familiar with federal cable and telecommunications law. He explained the City has two cable providers, Comcast and Frontier. Due to the City's franchise agreement, transfer of a cable franchise requires the City's consent; however, the City does not have broad discretion in granting consent. Mr. Bradley has been in contact with Frontier and Northwest Fiber, and prepared a resolution to formally grant that consent. Mr. Taraday relayed issues raised with regard to this cable transition include whether Frontier was in compliance with buildout requirements of the cable franchise. Frontier has submitted a "Confirmation of Compliance with `Provision of Cable Service' Provisions in the Frontier Northwest Cable Franchise Agreement." Transfer of the franchise to Northwest Fiber does not change the rights under franchise agreement. Another issue raised is Frontier not carrying the local CBS station, KIRO. KIRO and Frontier must reach a retransmission consent agreement (at a cost to Frontier) and the failure to reach an agreement is a contact issue between the parties in which the City may not interfere or use as basis for refusing to provide consent to transfer. The City has required Northwest Fiber to guarantee performance of the cable franchise. Rates will not increase as a result of the transfer. Northwest Fiber has agreed to pay for the City's costs in reviewing the proposed transfer. Questions and discussion included the franchisee's responsibility for all provisions of the franchise including Frontier's buildout requirements, whether the City has verified Frontier is in compliance with regard to buildout, misrepresentation providing the City grounds to avoid consent, how issues with buildout would come to the City's attention, and buildout requirements. Staff to research and provide the relationship between Northwest Fiber and WAVE. Action: Schedule for action at full Council 5. Presentation of a Supplemental Agreement KPG for the Citywide Pedestrian Crossing Enhancements Project Mr. English advised this is a no cost supplement to extend the completion date of the KPG contract from December 31, 2019 to December 31, 2020. Construction is scheduled to be completed by late 2020. Action: Schedule on Consent Agenda 6. Presentation of a Supplemental Agreement with WHPacific, Inc. for the 84th Ave Overlay Project Mr. English explained the duration of the project has been extended due to extra work and weather days. The consultant's budget provided inspection services for 40 working days and more time has been needed based on the contractor's progress and the authorized extra work. The concrete work will be completed in the next couple week. The project will be suspended for the winter and the grind and overlay done in the spring. The proposed fee for the supplemental agreement is $7,487 which will be paid by the project funds. Packet Pg. 339 10.1.b 11/12/19 PPW Committee Minutes, Page 3 Mr. English responded to questions about the cost to over -winter the project and citizens' concern about bike lanes eliminating parking spaces. Action: Schedule on Consent Agenda 7. Presentation of the Water Quality Stormwater Capacity Grant from the Dept. of Ecology Mr. English explained the Department of Ecology offers a grant to help local jurisdictions meet the requirements of their NPDES permit. The grant value offered this year, consistent with previous cycles, is $50,000 and has been offered on a 2-year cycle by Ecology since the initiation of the NPDES program. Eligible expenses are identified in the grant agreement. Action: Schedule for full Council 8. Miscellaneous Uodates Mr. Williams reported a presentation to Council and recommendation regarding utility rates is scheduled on November 19th. The Finance Committee recommended bonding separately for the pyrolysis project, the Lake Ballinger Sewer replacement project and Pump Station 1 on Sunset Ave. Mr. Williams reported Recycling Coordinator Steve Fisher is leaving the City at the end of 2019 after 27 years. He described past and current funding used for that position; the City will only receive $13,500/year from Local Solid Waste Finance Assistance and Lynnwood is no longer interested in partnering on the position. The cost of the position is approximately $120,000 including salary, benefits and materials. When there was not enough to fund the position in the past it was funded by the Water Fund but there is not a good nexus. Staff is discussing whether to fill the position. Mr. Williams reported the 30-year WWTP Agreement that establishes the partnership between Edmonds, Mountlake Terrace, Olympic View Water & Sewer District and Ronald Sewer/Shoreline that was extended for two years is now ready to be signed and needs to be scheduled on the Council agenda. Discussion followed regarding bonding for the pyrolysis project and future development of Pt. Wells. Councilmember Johnson asked why the 4th Ave Cultural Corridor project was delayed until 2020. Mr. Williams explained the utility work in the alignment is not as extensive as originally thought which leaves a bigger gap in the funding. Ms. Burley said the $50,000 budgeted in 2019 for design has been expended primarily for a site survey related to right-of-way and encroachments. Funds to complete design are programmed in 2020 ($100,000) and 2021 ($200,000). The design will support efforts to obtain funds to construct the project (estimated at $4.5M for the complete project). Discussion followed regarding whether funding was available through the Creative District and considering this project further during the CIP discussion. The meeting was adjourned at 6:57p.m. Packet Pg. 340 10.1.c PUBLIC SAFETY, PERSONNEL & PLANNING COMMITTEE MEETING November 12, 2019 Elected Officials Present Councilmember Neil Tibbott (Chair) Council President Adrienne Fraley-Monillas Staff Present Shane Hope, Development Services Director The meeting was called to order at 6:00 p.m. in the Police Training Room. Ordinance Requiring Open Public Meetings Act Training for Boards and Commissions Ms. Hope explained Open Public Meetings Act training is required by state law but it would be easier and clearer for boards and commissions if the requirement was included in the Edmonds Municipal Code (EMC). Training is easy to obtain online and generate a certificate or the City Attorney's Office or other agency can provide the training directly to a board or commission. The City Clerk would retain the certificates. This ordinance would add a new section to Title 10 (Boards and Commissions) of the EMC. Discussion followed regarding training required for new board/commission members within 90 days of their appointment, online training offered by the Secretary of State's office at no charge, and informing current board/commission members of the requirement. Action: Schedule on Consent Agenda The meeting was adjourned at 6:07 p.m. Packet Pg. 341