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2019-12-17 City Council - Full Agenda-25061. 2. 3. 4. 5. 6. 7. o Agenda Edmonds City Council snl. ,nyo COUNCIL CHAMBERS 250 5TH AVE NORTH, EDMONDS, WA 98020 DECEMBER 17, 2019, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA AUDIENCE COMMENTS (3-MINUTE LIMIT PER PERSON) - REGARDING MATTERS NOT LISTED ON THE AGENDA AS CLOSED RECORD REVIEW OR AS PUBLIC HEARINGS COUNCIL COMMITTEE REPORTS 1. Monthly Council Subcommittee Reports and Minutes (10 min) APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Special Meeting Minutes of December 10, 2019 2. Approval of claim checks. 3. Amendment Bob Burchowitz Public Defense Oversight 4. Amendment #4 to Prosecuting Attorney Services Contract 5. Creation of New Special Revenue Fund 6. Write -Off of Capital Assets 7. September 2019 Quarterly Financial Report 8. October 2019 Monthly Financial Report 9. Request for Sec 4(f) approval at Yost Park Property for the Citywide Pedestrian Crossing Enhancements Project 10. Authorization for Mayor to sign the Easements for the Citywide Pedestrian Crossing Enhancements Project 11. Authorization for Mayor to sign a Supplemental Agreement with David Evans and Associates for the 76th Ave & 212th St. Intersection Improvements Project 12. Authorization for Mayor to sign a Supplemental Agreement with SCJ Alliance for the Hwy 99 Revitalization Project 13. Contract with JCI Jones Chemicals for Sodium Hypochlorite for the Wastewater Treatment Plant 14. Approval to Initiate Litigation Edmonds City Council Agenda December 17, 2019 Page 1 8. ACTION ITEMS 1. Code Amendment of ECC 3.75 related to Downtown Edmonds BID delinquent assessment fees (10 min) 2. Ordinance to Repeal Ordinance 3303 (10 min) 9. PRESENTATION 1. Summary results of comparator city survey regarding city attorney services (15 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS 12. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(1). 13. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION. ADJOURN Edmonds City Council Agenda December 17, 2019 Page 2 6.1 City Council Agenda Item Meeting Date: 12/17/2019 Monthly Council Subcommittee Reports and Minutes Staff Lead: Council Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation N/A. For information only. Narrative This is an opportunity for Councilmembers to report on items discussed at their committee meetings held the previous week. The committee meeting minutes are attached. Attachments: PPW121019 FC121019 Packet Pg. 3 6.1.a PARKS & PUBLIC WORKS COMMITTEE MEETING December 10, 2019 Elected Officials Present Staff Present Councilmember Kristiana Johnson (Chair) Rob English, City Engineer Councilmember Dave Teitzel Jerrie Bevington, Recorder The meeting was called to order at 6:00 p.m. in Council Chambers. 1. Presentation of Easements for the Citywide Pedestrian Crossing Enhancements Protect Mr. English explained several easements for this project were approved in November; these are two remaining easements: 1. Northpoint Compass property at SR 104 & 232nd — 338 square feet of right-of-way, 27 square feet of temporary construction easement and funds to replace landscaping. Total cost: $24,278 2. VIP Ridge Acres at SR 104 & 232nd — 232 square feet of right-of-way, 27 square feet of temporary construction easement and funds to replace landscaping. Total cost: $14,720. Discussion followed regarding the need to hold a Council meeting next week to approve these easements as well as other agreements before the end of the year. Action: Schedule on Consent Agenda 2. Presentation of a Supplemental Agreement with SJC Alliance for the Hwy 99 Revitalization Project Mr. English explained the contract with SJC Alliance expires at the end of 2019; this supplement would extend the contract into 2020 as the 2020 budget includes funds for design of the interim project. Discussion followed regarding future removal of the interim project (C-curb and raised medians) when the full project is constructed, and the raised median providing some refuge for pedestrians crossing Hwy 99 illegally. Action: Schedule on Consent Agenda 3. Presentation of a Supplemental Agreement with David Evans and Associates for the 76th Ave & 212th St. Intersection Improvements Project Mr. English relayed the contract with David Evans and Associates expires at the end of 2019; this supplement will extend the contract into 2020 to complete the project as -built drawings. Action Schedule on Consent Agenda 4. Request for Sec 4(f) approval at Yost Park Property for the Citywide Pedestrian Crossing Enhancements Protect Mr. English explained this is for the crossing at Main & Olympic. The existing sidewalk on the south side from about the centerline of Olympic is on park property and will be reconstructed to build the proposed bulb -out at Main. The City is granting itself a pedestrian easement to operate and maintain the sidewalk. Packet Pg. 4 6.1.a 12/10/19 PPW Committee Minutes, Page 2 This property is listed as Section 4(f) since it applies to a significant publicly -owned public park and recreation area. The impact determination is identified as a De Minimis Section 4(f) because the impacts won't adversely affect the park. A public discussion is required; WSDOT's environmental staff advised consideration at the Finance Committee and approval on the Consent Agenda met the intent of the public discussion. He responded to a question regarding the definition of De Minimis. Action: Schedule on Consent Agenda The meeting was adjourned at 6:15 p.m. Packet Pg. 5 6.1.b FINANCE COMMITTEE MEETING December 10, 2019 Elected Officials Present Staff Present Councilmember Diane Buckshnis (Chair) Scott James, Finance Director Councilmember Tom Mesaros Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Jeff Taraday, City Attorney Jeannie Dines, Recorder The meeting was called to order at 6:01 p.m. in the Jury Meeting Room. 1. Code Amendment of ECC 3.75 Related to Downtown Edmonds BID Delinquent Assessment Fees Mr. Doherty explained businesses within the BID (aka Edmonds Downtown Alliance) are assessed fees in two categories, 1) open door businesses ($90-$150/quarter) and 2) by appointment/office-based businesses ($30-$90/quarter). A persistent minority of businesses (approximately 5%) either do not pay assessments or pay very late. Staff pursued direct appeal and collection agencies but neither were effective. Some businesses' delinquent fees are as high as $2,000. Staff and BID board members' research found many BIDs have the same problem; Auburn has had 99.9% compliance by tying business license renewal to the delinquency. The proposed ordinance, 1) clarifies what a delinquent fee is, 2) clarifies how the 12% per annuum is calculated, and 3) adds that an annual renewal of a business's City business license may be suspended if that business has outstanding delinquent BID assessment fees. Upon approval of the proposed code amendment, a 60-day amnesty period will be offered during which any BID member with outstanding delinquent assessment fees will be granted a 50% discount on said delinquent fees. Discussion followed regarding how many businesses are in arrears, total amount of delinquency, inability to incorporate payment of BID assessment with business license as new businesses have a one year grace period and the state issues business licenses, process for suspending business licenses, and past unsuccessful collection efforts. Action: Schedule on Consent Agenda 2. September 2019 Quarterly Financial Report Mr. James provided highlights: • Revenues down $250,000 compared to 2018 • General Fund is $49,000 ahead of 2018 • Retail sales and use tax ahead of 2018 but decrease in October • General Fund expenses higher than 2018 but less than budget • Earned triple AAA bond rating • REET down in 2019 compared to 2018 due to large sales in 2018 • Telephone utility tax revenues trending down due to fewer land lines • Building permit fees increasing • PUD Privilege Tax is a timing issue, payment received in October • Plan check fees (development for next year) higher than 2018 • Investment interest higher than 2018 a Packet Pg. 6 12/10/19 Finance Committee Minutes, Page 2 Discussion followed regarding the delay in reviewing the September quarterly report due to short committee meetings, new permitting software, and under -expenditures in 2019. Action: Schedule on Consent Agenda 3. October 2019 Monthly Financial Report Mr. James highlighted: • General Fund revenues $36M in 2019 versus $31 M in 2018 due to issuing bonds • Sales tax revenue higher than 2018 • Water Utility Tax lower than 2018 • Building permits lower than 2018 • PUD Privilege Tax payment received • Plan review fees higher than 2018 • Miscellaneous revenues reflects ECA loan repayment • Investment income higher than 2018 • Sales tax revenue is projected to end 2019 with $8.5M Discussion followed regarding the difficulty Public Works has experienced hiring an accounting person, the PFD's plans to make a payment to the City on their loan, and the increase in investment income in recent years. Action: Schedule on Consent Agenda 4. Creation of New Special Revenue Fund Mr. James relayed the City Council approved an ordinance to inform the state the City wants to collect the extra sales tax levied for affordable housing. A new special revenue fund, Affordable and Supportive Housing" will be created to receive tax revenues those funds. Action: Schedule on Consent Agenda 5. Write -Off of Capital Assets :i Mr. James explained the City's policy states infrastructure assets must be capitalized when they exceed $50,000. Many of the assets on the Capital Asset Inventory do not meet that threshold and staff intends to remove them from the inventory. Staff will propose an amendment to the policy in the future. The v book value of the write off is $1.7M. A brief discussion followed regarding assets that do not meet the U_ $50,000 threshold. c a� E Action: Schedule on Consent Agenda �a 6. Ordinance to Repeal Ordinance 3303 a Mr. James explained Ordinance 3303 was passed in April 2000 establishing a purchasing policy for the City. In 2017 the City passed Resolution 1387 entitled Amending the City's Contracting and Purchasing Policies, which was intended to replace all previously adopted Purchasing Policies. When Resolution 1387 was passed staff was not aware of the Ordinance passed in 2000. In order to properly institute the new Purchasing Policy, we need to repeal Ordinance 3303. Staff plans to bring other repeals to the Finance Committee as they are discovered via the City Clerk's research. Action: Schedule on Consent Agenda The meeting was adjourned at 6:40 p.m. Packet Pg. 7 7.1 City Council Agenda Item Meeting Date: 12/17/2019 Approval of Council Special Meeting Minutes of December 10, 2019 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 12-10-2019 Draft Council Meeting Minutes Packet Pg. 8 7.1.a EDMONDS CITY COUNCIL DRAFT MINUTES December 10, 2019 ELECTED OFFICIALS PRESENT Dave Earling, Mayor Adrienne Fraley-Monillas, Council President Michael Nelson, Councilmember Kristiana Johnson, Councilmember Thomas Mesaros, Councilmember Diane Buckshnis, Councilmember Dave Teitzel, Councilmember Neil Tibbott, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Shane Hope, Development Services Director Scott James, Finance Director Jessica Neill Hoyson, HR Director Shannon Burley, Deputy Parks & Recreation Dir Rob English, City Engineer Mike DeLilla, Senior Utilities Engineer Maureen Judge, Council Legislative/Exec. Asst. Jeff Taraday, City Attorney Scott Passey, City Clerk Jerrie Bevington, Camera Operator Jeannie Dines, Recorder The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5t1i Avenue North, Edmonds. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Tibbott read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. PRESENTATIONS 1. RESOLUTIONS OF APPRECIATION - COUNCILMEMBERS NELSON, TEITZEL, MESAROS, TIBBOTT AND MAYOR EARLING Edmonds City Council Draft Minutes December 10, 2019 Page 1 Packet Pg. 9 7.1.a Council President Fraley-Monillas read and presented resolutions of appreciation to Councilmembers Nelson, Teitzel, Mesaros, and Tibbott and Mayor Earling recognizing their dedication and service. Following a brief recess, Mayor Earling advised during the budget agenda item, Finance Director Scott James will introduce the amendments and with minimal discussion, Councilmembers will make motions regarding the amendments. 6. APPROVAL OF CONSENT AGENDA ITEMS Mayor Earling relayed a member of the Lodging Tax Advisory Committee passed away recently and he selected Robert Wade, Harbor Inn, to fill that position through the end of the year and next year. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF NOVEMBER 26, 2019 2. APPROVAL OF COUNCIL SPECIAL MEETING MINUTES OF DECEMBER 3, 2019 3. APPROVAL OF COUNCIL MEETING MINUTES OF DECEMBER 3, 2019 4. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 5. 2019 BOARD & COMMISSION RETIREMENTS 6. 2020 BOARD & COMMISSION REAPPOINTMENTS 7. SURPLUS CITY COMPUTERS 8. RESOLUTIONS OF APPRECIATION -COUNCILMEMBERS NELSON, TEITZEL, MESAROS, TIBBOTT AND MAYOR EARLING 9. PUBLIC DEFENSE CONTRACT EXTENSION 7. AUDIENCE COMMENTS Heather Damron, Edmonds, urged the Council to keep the human services manager position in the 2020 budget. She referred to a recent post on the Edmonds Moms Facebook page from someone looking for help to pay her PUD bill along with many others asking for help with the holidays and paying garbage and water bills. Often life circumstances snowball to the point where people cannot catch up. Sadly many in the community are 1-2 paychecks, a medical emergency or a family tragedy away from being unhoused. She envisioned the human services manager as a one -stop -shop for people to put together a workable plan of action; someone who knows the ins and outs of where to apply for assistance, find affordable childcare, food assistance, negotiate utility payments; find no or low cost medical, dental or mental health care; and provide referrals to legal assistance, etc. Often a person in crisis does not have the bandwidth to research, make calls and fill out paperwork and may give up, making things worse. This would not be a person that hands out money, but a person to help guide people through challenges, strengthen the human connection and be a touchstone in the community. The Koenig report found there were 230 unhoused persons in Edmonds. This is a chance to make sure that number doesn't grow, a chance to be proactive rather than reactive to give people tools to help themselves, and to lift up citizens. This is what local government should be doing; Edmonds one of the only local municipalities not providing this service. It can't be left to churches Edmonds City Council Draft Minutes December 10, 2019 Page 2 Packet Pg. 10 7.1.a or other municipalities to handle; the City needs to take action to take care of its citizens and a human services manager would be a great step toward that goal. Alena Nelson-Vietmeier, Edmonds, expressed support for the proposed human services coordinator position. She shared her personal story, an Edmonds resident who is housing insecure; she and her daughter are homeless as defined by the McKinney-Vento Homeless Children Act. She has over six years in recovery from a four year opioid addiction, recently completed her Bachelor of Applied Science in child, youth and family studies with an interdisciplinary focus on social justice. A single mom, she works full time at a job that pays less than $15/hour and with her next raise in January, she will earn $70/month more and will lose her last state benefit, childcare assistance. She has firsthand experience with drowning while trying to access resources in Snohomish County. She cited the importance of a knowledgeable and respectful person who can help access resources in a time of crisis. People often access community resources when they are at their most vulnerable and the ability to access help in an efficient way can mean the difference between success and failure. A human services coordinator should be a person who has a deep knowledge of resources available in the community, connections with those resources and knowledge of how to access them. This person should be able to direct people to resources for senior services, veteran resources, homelessness, disabilities, housing insecurity, utilities, food, postpartum support, mental health services, etc. She acknowledged this one part-time person cannot solve the entire community's problems but without this position, community members will continue to struggle to navigate a complex system of resources on their own. The added bonus of this position is it also provide City government information about what resources people are trying to access so City funds can be used in thoughtful ways. The City can continue to throw good money at bad solutions to real problems or preplan with thoughtful, efficient and research - based community work. Mindy Woods, Edmonds, urged the Council to keep the human services coordinator position in the budget. As she shared previously, when she and her son became homeless and lost all their belongings due to black mold, the only place she knew to call was a local YWCA shelter because she had worked there previously and had no idea where else to call for services. When people are in crisis, they are stressed and cannot think clearly or calmly and their health is negatively impacted. Many aging residents aren't tech savvy and low income people often do not have easy access to the internet which makes it difficult to find services and often do not have family members in the area. She gets calls weekly asking for help finding housing for a homeless disabled person, rental assistance, assistance with filling out applications, medical, food, childcare and mental health or paying utility bills. With the aging population, rising rents and so many people hanging on by a thread, there needs to be a City employee dedicated to helping them through these crises. It is good for the community and the City is healthy and stronger when assistance can be provided to people in need to help stabilize them. Laura Johnson, Edmonds, voiced her support for the human services coordinator position. The budget describes the position to promote individual community well-being by increasing self-sufficiency, reducing the negative impact of adverse life events, and helping people achieve their full potential; provide coordination across departments in response to human service needs and serve as a clearing house for community information and resources and work in tandem with the police department social service worker. The position is a preventative measure to help those in crisis. She relayed her experience with a 3-year health crisis with her daughter, a full-time effort for her due to doctor appointments, research, and traveling to Minnesota to get her daughter the help she needed. It stressed relationships, finances and her family's health even though they had the resources and supportive services, including adequate finances, a flexible job and a stable homelife. Take one of those resources away, and they would not be in the same position today. As the three previous speakers stated, there are plenty of Edmonds residents who are struggling. The human services coordinator is a preventative position to support neighbors in crisis. In researching other cities that provide these services, they describe the position as developing and maintaining relationships with public and private agencies, support in times of personal and family crisis, residents are allowed to contribute directly to a human services fund, pursue grants, strengthen community relationships and Edmonds City Council Draft Minutes December 10, 2019 Page 3 Packet Pg. 11 7.1.a develop and maintain a directory of community resources. She referred to a City of Renton brochure describing resources available in the community and summarized the City needs to provide this service to its residents. 8. ACTION ITEMS 1. DELIBERATION AND ADOPTION OF THE 2020 CITY BUDGET Mayor Earling suggested Councilmembers avoid protracted discussions about each amendment, and make a motion and vote on each amendment. Finance Director Scott James introduced the first amendment, a combination of a Council and staff amendment: 1. DP #2: Correct Half-time Human Services Coordinator Costs - $21,636 (Staff amendment) 1. DP #1: Remove New Half-time Human Services Coordinator - $63,814 (Council amendment) Councilmember Teitzel commented this is a delicate and difficult decision because there is clearly a need to support the vulnerable in the community; at the same time, the City if facing a very bloated budget, $131M in expenses which requires the City be careful about adding ongoing costs in the form of additional head count. He read a statement into the record: There is no question that our community has pressing human services needs and there is an ongoing need to connect vulnerable citizens to appropriate resources. The question is, when we are dealing this evening with a record City expenditure budget for 2020 of over $131M whether we should ask our taxpayers to underwrite a new and ongoing human service coordinator staff position or whether other means already exist to meet this need. The narrative for DP #2 before us this evening states the new taxpayer -funded human services coordinator will "serve as a clearinghouse for community information and resources" and "will connect those in need with the appropriate human service organizations." These are critical services to those in need and certainly should be provided. However, there is no mention in this decision package that Verdant, which is funded in part by Edmonds taxpayers, already provides these services to those in need through its 211 helpline and its full-time community resource manager. These Verdant -provided services are now available to all residents within the hospital district, including those living in Edmonds. Briefly, the 211 resource connects those in crisis with the following services: • Basic Human Needs Resources — including food, clothing, shelters, housing and utility assistance • Mental Health and Health Resources — including counseling, support groups and drug and alcohol treatment • Older Adults and Persons with Disabilities — including adult day care, community meals, respite care, home health care, transportation and homemaker services • Children, Youth and Family Support — including childcare, afterschool programs, educational programs for low income families, family resource centers and protective services In addition, Verdant's full-time community resource manager is available to meet one-on-one with community members (including Edmonds residents) who need information and referrals to health, human service, and basic need programs. In terms of actual data, just last month the Verdant 211 helpline received 63 calls from callers in Edmonds zip codes 98020 and 98026 and provided help connecting the callers to resources for financial assistance with rent, utility payments, finding affordable housing, legal referrals, clothing and homeless shelters. The community resource manager met with two Edmonds residents to provide help with eviction prevention and utility bills. Clearly, Edmond residents are now finding and using the Verdant - provided services to keep help for human service needs. Edmonds City Council Draft Minutes December 10, 2019 Page 4 Packet Pg. 12 7.1.a Before Council agrees to devote taxpayer funds to support an ongoing human services staff position, additional analysis is needed to determine whether this position may be duplicative with services Verdant provides to Edmonds citizens and how our City may be able to work more closely with Verdant and other entities in a collaborative fashion to better meet the human services needs of our citizens. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE COUNCIL AMENDMENT #1, REMOVING THE NEW HALF-TIME HUMAN SERVICES COORDINATOR. Council President Fraley-Monillas encouraged Councilmembers not to support the motion. She explained Verdant has 1 FTE for 4-5 cities, they do not contribute specifically to Edmonds. Verdant does not get grants, their job is to work on the 211 line telling people where to find services. She foresees the human services coordinator providing assistance directly to Edmonds residents. The main thing the position will do is coordinate services in South Snohomish County such write, prepare and administer grants; invoice grants; research best practices in other cities; provide links to websites; etc. Part of the reason citizens have not used Verdant as much is because Verdant manages a certain sort of people. For example, if someone who is financially stable called Verdant seeking assistance, that is not what Verdant does. Verdant is located in Lynnwood, and the Lynnwood City Council commits $100,000 toward human services. She encouraged the Council not to support the motion, particularly since it is a pittance of money in a huge budget. Councilmember Nelson said he will vote against the motion because he supports the creation of the position. Councilmembers have the authority to protect the health, safety and general welfare of citizens, the fortunate and the less fortunate, and those that have the means are not the only ones that have meaning in the community. Meeting basic needs, improving mental health, preventing family crisis, protecting child welfare are not the sole responsibility of non -profits, charities or faith -based organizations. The City Council has a duty to represent all citizens. City government has historically forgotten those who are struggling for too long. He appreciated Council President Fraley-Monillas, the administration and staff for taking this first step in creating this human services position; it is not just what we value as a community, it's who we value. UPON ROLL CALL, MOTION FAILED (2-5), COUNCILMEMBERS TEITZEL AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS JOHNSON, NELSON, BUCKSHNIS AND MESAROS VOTING NO. Finance Director Scott James introduced the remaining staff amendments: 2. DP #35: Adiust Purchase of Trolley & Operation of Service - ($5,000) Mr. James explained although it is anticipated partners will provide additional funding for the trolley; however, the commitments at this time are less than originally budgeted. The amendment increases the cost to the City by $5,000. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE DP #35. Councilmember Teitzel commented the trolley is very fun and the holiday trolley is very popular. However, the 2020 budget is very bloated with expenses and the trolley adds to that. He supported the idea of a trolley but was concerned this may not be the right time; it is a want rather than a need. Partners have indicated they will assist with funding ongoing operation and maintenance expenses; he assumed that would occur in the future so he recommended deferring the purchase of the trolley. MOTION CARRIED (6-1) COUNCILMEMBER TEITZEL VOTING NO. Edmonds City Council Draft Minutes December 10, 2019 Page 5 Packet Pg. 13 7.1.a 3. DP #86: Remove DP for Stormwater Comprehensive Plan - $152,500 Mr. James relayed staff s indication that the Stormwater Comprehensive Plan could be delayed to 2021. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVAL THE REMOVAL OF DECISION PACKAGE #86. MOTION CARRIED UNANIMOUSLY. 4. DP #92: Reduce Request from $635,000 to $135,000 - $500,000 COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE THE AMENDMENT, REDUCING DECISION PACKAGE #92. MOTION CARRIED UNANIMOUSLY. 5. Page #57: Add $2,500 for Students Saving Salmon, total $5000 - ($2,500) (Staff amendment) 10. Page #57: Add $7,500 for Students Savings Salmon to total $12,500 — ($7,500) (Council amendment) Mr. James said the budget currently includes $2,500. Staff proposed increasing that by $2,500 to $5,000 and Councilmember Buckshnis has proposed an additional $7,500 bringing the total budget to $12,500. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AMENDMENT, ADDING $10,000 FOR STUDENTS SAVING SALMON. MOTION CARRIED UNANIMOUSLY. 6. New: Add PUD Green Power Program — ($30,000) COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AMENDMENT, ADDING $30,000 FOR THE PUD GREEN POWER PROGRAM. Councilmember Tibbott asked what the program entails and how it fits with the resolution. Development Services Director Shane Hope explained the City previously participated in a pilot program to provide credits for fuel sources that were not fully green according to the state's definition and the Bonneville Power Administration's calculations, using other resources that are not part of the otherwise standard mix. In 2020 Snohomish County PUD will use the state's new formula which changes the way carbon fuels are calculated. Due to that recalculation, the amount of credit the City would pay to be considered carbon neutral under the state's program has increased. Councilmember Tibbott relayed his understanding that in order to reach the 100% renewable energy goal in the resolution, the City is paying $30,000 to some entity to offset the carbon footprint. Ms. Hope said it was always anticipated there would be some level of payment; the resolution also addresses other issues. Councilmember Tibbott said this is the method for attaining the 100% renewable energy goal. Ms. Hope answered yes, for that portion. Councilmember Tibbott asked if opportunities to use funds inside the City had been explored instead of sending them elsewhere. Ms. Hope answered yes, solar cells at the Frances Anderson Center, energy savings for vehicle and equipment fuel, improvements at the wastewater treatment plant, etc. Councilmember Tibbott asked if there were ways to invest within the City to provide the offsetting amount. Ms. Hope said that will continue to be explored. The resolution also calls for a strategy and timeline for things to be done which the Climate Protection Committee is working on as well as renewing/revising the climate action plan to address the City's carbon footprint. She summarized this is one way but certainly should not be the exclusive way. Edmonds City Council Draft Minutes December 10, 2019 Page 6 Packet Pg. 14 Councilmember Mesaros observed the parenthesizes around the dollar amount means it increases the budget. Mr. James agreed. MOTION CARRIED UNANIMOUSLY. Finance Director Scott James introduced Council amendments: 2. DP #10: Move Health District Contribution to Opioid Response Fund - $0 Councilmember Teitzel commented the opioid crisis is very real in Snohomish County and in Edmonds. Addressing it was one of the Council's priorities and one way to do that is to fund the Snohomish Health District because opioid abuse is also one of their priorities. To the extent the City can fund the Snohomish Health District as they combat that problem, will directly affect Edmonds' citizens' wellbeing. The City set aside funds in an Opioid Response Fund; his proposal is to use funds from that source to contribute to the Snohomish Health District to combat opioid abuse as there is a direct nexus. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO MOVE HEALTH DISTRICT CONTRIBUTION TO OPIOID RESPONSE FUND. Councilmember Buckshnis asked if the Opioid Response Fund was down to $50,000. Mr. James answered it was. She asked if the proposal was to take $21,555 from the Opioid Response Fund and reduce the amount from the General Fund by that amount. Mr. James answered there is already $0.50/capita in the budget; this would increase it to $1.00/capita, another approximately $21,000. Councilmember Buckshnis observed the zero impact is due to moving funds from one fund to another. MOTION CARRIED UNANIMOUSLY. 3. DP #13: Remove Contribution to Edmonds Center for the Arts - $75,000 Councilmember Johnson said one of the Council's priorities was to expand the arts for economic development and the key feature was the 4' Avenue Arts Corridor. Rather than doing many small projects, she preferred to focus money and attention on the arts corridor. The City could contribute $75,000 to the ECA but it would be better for the ECA in the short and long term to institute planning for the 4t' Avenue Arts Corridor. She recommended not making a contribution to the ECA and instead using those funds and other similar funds to enhance the 4' Avenue Arts Corridor. COUNCILMEMBER JOHNSON MOVED TO REMOVE CONTRIBUTION TO EDMONDS CENTER FOR THE ARTS. MOTION DIED FOR LACK OF A SECOND. 5. DP #30: Remove Federal Lobbyist - $72,000 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER JOHNSON, TO REMOVE THE FEDERAL LOBBYIST IN THE AMOUNT OF $72,000. Councilmember Buckshnis said she did not like placeholders in the budget. She preferred the new mayor can go to Washington DC and find a lobbyist and the funding can be approved as an amendment. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS JOHNSON, BUCKSHNIS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCILMEMBERS NELSON AND MESAROS VOTING NO. 6. DP #33: Remove Community Survey - $25,000 Edmonds City Council Draft Minutes December 10, 2019 Page 7 Packet Pg. 15 COUNCILMEMBER JOHNSON MOVED TO ELIMINATE DECISION PACKAGE #33 IN THE AMOUNT OF $25,000. MOTION DIED FOR LACK OF A SECOND. 7. DP #37: Remove Downtown Wayfaring Signs - $25,000 COUNCILMEMBER JOHNSON MOVED REMOVE FUNDING FOR DOWNTOWN WAYFARING SIGNS. MOTION DIED FOR LACK OF A SECOND. 8. DP #51: Remove Public Art at the Library - $62,000 COUNCILMEMBER JOHNSON MOVED TO REMOVE FUNDING FOR PUBLIC ART AT THE LIBRARY. MOTION DIED FOR LACK OF A SECOND. 11. DP #80: Remove Willow Creek Daylightim Design - $750,000 Councilmember Teitzel said this amendment was submitted before he knew the federal government provided a $450,000 grant that required an equal local match. He proposed continuing with the removal of $750,000 and additional funds would be added in a companion amendment (#13) that would restore $450,000 for matching funds. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AMENDMENT, KNOWING THAT A COMPANION AMENDMENT TO RESTORE THE FUNDING WILL BE PROPOSED BY COUNCILMEMBER BUCKSHNIS. MOTION CARRIED UNANIMOUSLY. 13. New: Marsh Restoration, Includes Use of $250,000 Marsh Reserve — ($450,000) Mr. James explained the motion was to add $450,000 for marsh restoration; $250,000 would come from the $1.3M Marsh Reserve and $200,000 from the Stormwater Fund. Councilmember Buckshnis explained the total set aside for the marsh would now be $1.5M plus the $450,000 grant. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE THE AMENDMENT. MOTION CARRIED UNANIMOUSLY. 16. New: Add Full-time Arborist, Truck & Equipment - ($79,715) Councilmember Buckshnis explained the amount represents the difference between the current 10-hour arborist and a full-time arborist and funding that employee's replacement. She advised the truck and equipment already exist. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AMENDMENT. Councilmember Teitzel pointed out the amendment specifies a truck. It was his understanding the truck already exists and no additional investment is required. MOTION CARRIED (6-1), COUNCILMEMBER MESAROS VOTING NO. 17. New: Add Non -Represented Employee Salary Study - ($40,000) Edmonds City Council Draft Minutes December 10, 2019 Page 8 Packet Pg. 16 Councilmember Mesaros recalled Council discussion about Non -Represented employee salaries. In consultation with the HR Director, he recommended the amount be reduced to $30,000. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO ADD A NON -REPRESENTED EMPLOYEE SALARY STUDY IN THE AMOUNT OF $30,000 IN 2020. Councilmember Johnson asked Human Resources Director Neill-Hoyson whether this was something she could do or if a study was necessary. Ms. Neill-Hoyson answered a compensation analysis is within the HR department's scope of abilities. Councilmember Johnson asked if she would have the time and ability to do that analysis next year. Ms. Neill-Hoyson answered she would need to analyze that; there are two labor contracts open to bargaining next year. There are approximately 50 non -represented positions; potentially the HR department would have capacity but because she was new to the position, it was difficult to estimate the usual amount of work in the department along with the two contracts that will be open to bargaining next year. Council President Fraley-Monillas recalled in speaking with Ms. Neill-Hoyson, she mentioned a certain year it would need to be done. Ms. Neill-Hoyson answered the current compensation policy for Non - Represented employees states a compensation analysis/salary survey is done every three years. The last one was done in 2018 to be effective in 2019. To stay on cycle, the next one would be done in 2021 to be effective in 2022. Council President Fraley-Monillas asked what she would do with the funding if it were provided now, whether she would hold it for a year. Councilmember Mesaros recalled during the study done last year, there was discussion by the Council whether the HR department was biased. The intent was to do the study, look at all non -represented employees because there was some debate about director and non -director salaries. An independent analysis would provide that data and even if it is an off year, determine whether the City pays employees fairly. Council President Fraley-Monillas said she was not disputing the salary study but when it would be done. Ms. Neill-Hoyson said she would need to look at the results of last comp study and see what was and was not implemented to determine what needed to be addressed out of cycle. Councilmember Teitzel said since Ms. Neill-Hoyson's position is a Non -Represented position and a study such as this would include her position, there may be concern about a conflict of interest. If HR took on the task of the study, he asked if the human resources director position could be contracted out in isolation and she review the other positions. Mr. Neill-Hoyson answered the City Council could choose to do that. Councilmember Buckshnis commented the policy needs to be updated before a study is done. The issue is whether a new step can be created, whether funds can be contributed to a retirement account, etc. She recalled Ms. Neill-Hoyson saying she could provide Kitsap's policies as templates. She supported the study if Neill-Hoyson felt it was necessary. She did not support creating new steps when the study provided for six steps. She asked Neill-Hoyson if she would have time to update the policies first prior to the study, noting the study could not be done without adequate policies. Ms. Neill-Hoyson answered without a clear compensation philosophy and policies to support that, clear direction cannot be given to either internal staff or external consultants. The compensation policies would need to be reviewed and a City Council compensation philosophy established. There is a policy in place but she believed it was missing some factors that are important to compensation. Mayor Earling suggested the Council get past the idea that there is a conflict of interest when a professional was in charge of doing something. There may be perceived bias, but he assured the City has a group of professionals who take their jobs seriously and urged the Council to get rid of the idea that there was any built-in bias. Edmonds City Council Draft Minutes December 10, 2019 Page 9 Packet Pg. 17 UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS NELSON, BUCKSHNIS, MESAROS, AND TEITZEL VOTING YES; AND COUNCILMEMBERS JOHNSON AND TIBBOTT VOTING NO. 18. New: Add Contribution Support for Edmonds Chamber - ($10,000) COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE THE AMENDMENT, ADDING CONTRIBUTION SUPPORT FOR THE EDMONDS CHAMBER IN THE AMOUNT OF $10,000. Councilmember Mesaros explained the reason for this amendment was to thank the Chamber for all the good things they do for the City. They bring a tremendous number of people downtown who, as a result of the Chamber's work, have a very favorable view of the City and he wanted to see that continue. This is a modest amount but affirms what the Chamber is doing and sends a message to the Chamber members. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. 19. New: Add Budget for Consultant to Review Uses of All City Rental Space - ($15,000) Councilmember Johnson explained this was supposed to be an assessment of all the Parks & Recreation facilities. For example, the Boys & Girls Club currently rents the old fieldhouse for $1/year and their lease is up in a year. There are also leases at 3-4 other facilities throughout the City. It is time to do an analysis of what people need the space for and whether the spaces meet their needs. That information would be useful to new the Parks & Recreation Director and help make decisions regarding the use of the field house, the Dayton Street facility, Meadowdale Clubhouse and Frances Anderson Center. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO ADD BUDGET FOR CONSULTANT TO REVIEW PARKS & RECREATION RENTAL FACILITIES. Councilmember Buckshnis asked how the amount was determined. Councilmember Johnson said it was the result of a conversation with Mr. James. Mr. James said Councilmember Johnson and he discussed a cost from $20,000 to $40,000; it is up to Council to determine how much to spend and the depth of the study. He said he has no experience with the cost of such a study. Councilmember Buckshnis observed the intent was to ensure the Parks & Recreation rental spaces were being fairly charged. Councilmember Johnson said it was not so much cost but the space and the requirement needs. For example, a ballet company rents the third floor of the Frances Anderson Center; a study could determine if they have enough room to do recitals. She said it was a customer survey. Mr. James suggested a policy versus a study so the Council can analyze the spaces available and develop a policy regarding how they are rented. The City rents to a variety of organizations; he questioned whether a study would look at other cities' rentals, how groups benefit from the City's facilities, etc. He summarized a policy would be a good starting point. Councilmember Buckshnis said the Edmonds Waterfront Center will be opening so it would be good to have a policy. She inquired about the addition of a part-time staff person associated with the Waterfront Center in 2020. Deputy Parks & Recreation Director Shannon Burley said a part-time person will be added to program classes at the Waterfront Center. There are several Parks & Recreation spaces that are rented out; the ballet company rents the third floor and most of the first floor at Frances Anderson Center. Space is at a premium and there are more people who want space than there is space available. She envisioned it as a subsidy study to determine if similar rates were offered to similar renters. In accordance with the current Parks & Recreation policy, the current tenants are all non -profits and are offered a very favorable rate. Edmonds City Council Draft Minutes December 10, 2019 Page 10 Packet Pg. 18 7.1.a Councilmember Teitzel said he could see the need to get a better handle on this issue and understand what the City's clients need and ensure those needs are being met. He asked if that analysis could be done inhouse versus contracting it out. Ms. Burley said yes, and that is done each year when new leases are signed. The Boys & Girls Club is an exception as their lease is longer term. All the Frances Anderson Center tenants sign an annual lease and staff discusses their needs at that time. Councilmember Teitzel asked what incremental knowledge would be gained by this $15,000 investment. Councilmember Johnson said she has some experience with a sculptor's workshop that has been held at the Frances Anderson Center for many years. Although that space has traditionally been used, it is woefully inadequate, too small, and too hot and there may be other spaces that would be more appropriate. People are territorial about the spaces they rent, so unless the space requirements for the use are considered, the needs are unknown as people usually just take what they can get. With the Boys & Girls Club renewal coming up, there have been discussions about using that space for a Farmers Market or other purposes. She questioned whether the Boys & Girls Club wanted to continue their lease, whether they would be better off at another location and what options were available. The study would be a planning tool to help make decisions for Parks & Recreation. Since she has been on the Council (2012), Councilmember Johnson said everything has remained status quo. Ms. Burley agreed things have remained status quo with the exception of the Boys & Girls Club whose lease expires in May 2020 at which time the Boys & Girls Club must tell the City whether they plan to renew and exercise the 5-year extension. The Boys & Girls Club has not made that decision yet. With regard to the field house, her and former Parks & Recreation Director Hite's recommendation would be to reopen the master plan for that portion of Civic Park and gather public input. She acknowledged most Frances Anderson Center tenants would say the same thing as the sculptor's workshop, they would welcome more space. Likely the current tenants do not represent the highest and best use for each program, and each one would have a modification or request for additional space including the Parks & Recreation Department who have several shared offices in a tight space. She recognized what Councilmember Johnson was trying to do and appreciated her efforts. UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS JOHNSON AND BUCKSHNIS AND COUNCIL PRESIDENT FRALEY-MONILLAS VOTING YES; AND COUNCILMEMBERS NELSON, MESAROS, TEITZEL AND TIBBOTT VOTING NO. 20. DP #40: Increase Budget for Professional Services for Code Updates - ($25,00) Councilmember Tibbott said this amendment is in tandem with the next amendment and asked about the 0.5 FTE. His intent for the $25,000 was a robust plan to address the code update but he acknowledged there were different ways to do that. He asked staff to speak to the benefits of an outside consultant with specialty skills versus an inhouse employee. Ms. Hope answered a number of code amendments have been made but there is still a lot to do. One of the challenges is not much staff time can be devoted to the code update due to other things staff is working on. A consultant who could do some of the background work and work with staff was her original proposal, being mindful of not adding staff. Consultant assistance would be very helpful; the cost of a half-time staff person would be slightly more than a consultant but would be very useful. The ideal would be a full-time staff person for 2-3 years who would focus on code amendments and updates which would cost approximately $141,000/year. The additional $25,000 added to the $25,000 in the decision package for a total of $50,000 would be useful but the $72,000 for a half-time staff person would probably be even better. She would be glad to have any of the three. Councilmember Tibbott assumed a consultant could begin work more quickly than a part-time employee. Ms. Hope agreed. She said another challenge was the difficulty finding a qualified half-time person. She recalled a similar challenge with finding a staff person to assist the Housing Commission and a consultant was subsequently hired. She suggested trying to find a staff person but hire a consultant as a fallback if a Edmonds City Council Draft Minutes December 10, 2019 Page 11 Packet Pg. 19 7.1.a qualified candidate could not be hired. Councilmember Tibbott asked if her preference would be a half- time FTE with the fallback to hire a consultant which could be accomplished via an amendment by the future Council. Ms. Hope answered yes. If a half-time FTE was hired to work on code updates, Councilmember Tibbott asked how likely it was that that person could focus on that task versus getting swallowed up by additional work in the department. Ms. Hope said the intent would be that that person's job would focus on the code update. Councilmember Tibbott withdrew the amendment. 21. New: Add 0.5 FTE Staff Member to Update the City's Development Code - ($72,120) Councilmember Buckshnis relayed her belief that the City needs to hire someone to update the code and $72,000 is attractive salary. If the position works out well, they could be moved to full time because there is so much code that needs to be updated and revised and new code written related to the Urban Forest Management Program, housing, HR, etc. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO ADD 0.5 FTE STAFF MEMBER TO UPDATE THE CITY'S DEVELOPMENT CODE. Councilmember Johnson said there has been discussion about code updates since she joined the Council in 2012 and little progress has been made in those 8 years other than a chapter here or there. She asked how long it would take to update the code, what level of effort was required and how much would it cost. She was frustrated by the piecemeal approach and questioned how a plan could be implemented without knowing what we are trying to accomplish. Ms. Hope answered there is a plan although it hasn't been discussed for a while. The first thing that needs to be done is change the order of a lot of the code chapters without making specific amendments. Staff has determined the reorganization and will bring that to Council for a public process. Future changes would be made to better accommodate green energy particularly related to electric vehicles and the tree regulations and the subdivision regulations need to be done in 2020. She offered to provide Council a list of other updates. Councilmember Johnson suggested this may be a discussion for next year rather than a budget amendment, recognizing it is an important and large issue. Ms. Hope said if budget is not provided to fund any help to do the work, it will not get done. Councilmember Johnson reiterated there had not been much progress in the last eight years. The City throws money at it from time to time but she did not have a sense that there was a plan and that work was being done toward that plan. She concluded more discussion was needed on this subject. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. Mr. James introduced a list of new amendments submitted by Councilmember Johnson: 1. DP #9: Civic Park Bond Payment Councilmember Johnson said this was a non -issue. 2. DP #32: Diversity Commission Staff Support Councilmember Johnson questioned the need for the Diversity Commission to have needed staff support, staff director and an assistant. Edmonds City Council Draft Minutes December 10, 2019 Page 12 Packet Pg. 20 7.1.a COUNCILMEMBER JOHNSON MOVED TO ELIMINATE THE DIVERSITY COMMISSION STAFF SUPPORT. MOTION DIED FOR LACK OF A SECOND. 3. DP #40: Updates to City Development Code 4. DP #45: Youth Commission Coordinator Councilmember Johnson questioned the need for an ongoing youth commission coordinator position, and suggested staff could provide support for the commission without hiring a coordinator. COUNCILMEMBER JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ELIMINATE THE YOUTH COMMISSION COORDINATOR. Councilmember Buckshnis observed there was a one-time approval of $30,000; the intent is to make that funding ongoing. Ms. Burley agreed. MOTION FAILED (1-6), COUNCILMEMBER JOHNSON VOTING YES. 5. DP #50: Parks & Rec Utility Cost Increase For Councilmember Johnson, Mr. James explained DP #50 was submitted by staff to recognize utilities greater than budgeted for Parks & Recreation. Councilmember Johnson withdrew the amendment. 6. DP #53: Gift Catalog Memorial Benches Councilmember Johnson withdrew the amendment. 7. DP #62 Seasonal Help — Street Fund Councilmember Johnson said she had not seen season help for the Street Fund or Stormwater Funds in the past. Public Works Director Phil Williams said the City used to have seasonal help in Streets and Storm. When the rules changed regarding the hours a temporary seasonal worker could work without joining the union, paying retirement, etc., seasonal help was not hired for about three years. Seasonal help would be used for vegetation management and allow higher paid employees to work on other tasks. He described work the season employees could do including weed-wacking around water meters and fire hydrants, painting hydrants, assist with cleaning catch basins, etc. The proposal is to hire two temporary employees at a cost of $6200. Councilmember Johnson withdrew the amendment. 8. DP 64: CDL Training For Councilmember Johnson, Mr. Williams said there are three vacancies to be filled; it is likely the successful candidates will not have commercial driver's licenses (CDL) which they need. In the past staff has taught them inhouse but the standards and effort required to pass the WSDOT exam continues to increase. The efficient way would be to send them to a class where they are trained by professionals. Councilmember Johnson observed this would train five employees. Mr. Williams agreed. Councilmember Johnson withdrew the amendment. Edmonds City Council Draft Minutes December 10, 2019 Page 13 Packet Pg. 21 7.1.a 9. DP 66: Seasonal Help — Storm Fund Councilmember Johnson withdrew the amendment. 10. DP 71: B-fund Replacements Councilmember Johnson asked why staff planned to retire a street sweeper a year early and the associated cost. Mr. Williams answered the street sweepers are on a 10-year cycle which is often extended to 15 years. More often than not when preparing a schedule for a vehicle, the past history is used to guess its effective lifespan which is then monitored. Toward the last third of the lifespan, the maintenance costs are monitored closely to see when it needs to be traded in on a new one. Usually the lifespan can be extended; the funds may have already been accumulated but if the vehicle is performing well, it is retained. Sometimes that does not work which is the case with this unit so staff is requesting to replace it one year earlier. Councilmember Johnson asked if the City needed two street sweepers. Mr. Williams answered yes. Councilmember Johnson withdrew the amendment. 11. DP 81: Edmonds Marsh Feasibility — Funding for Grant Writer Councilmember Johnson asked how much is spent per grant, recalling it was $5,000. Mr. Williams answered it depends on the grant; each have different processes, amounts of paperwork, etc. This is a set aside, basically an on -call amount for Keely O'Connell's services; she is incredibly gifted at writing grants and has relationships with funders that positions the City well to receive funding. He was unable to predict how much of the budget would be consumed; there are 3-4 grants in the first 6 months of 2020 that the City can apply for, most of which would be to support the Edmonds Marsh estuary restoration activities. He acknowledged the challenge with the property issue but the City should continue to apply for grants in order to keep in front of the funding agencies. Once a grant application is prepared for a funder, much of the information can be used for a future grant. The City was successful with the National Fish & Wildlife Foundation grant and there will be others that may not focus as closely as the Recreation and Conservation Office does on the issue of control and tenure of the property. Councilmember Johnson withdrew the amendment. Other Potential Amendments Councilmember Teitzel referred to DP #65, Alderwood Water rates are projected to increase 21.8% which drives the $570,000 increase for 2020, recalling Alderwood lowered that increase in 2020. Mr. Williams said Alderwood Water lowered the increase in 2020 to 8% or about $216,000 and informed the City to plan on an 8.5% increase in 2021 and 8% in 2022. The original plan was 21.8% in 2020, 4.4% in 2021 and 5.2% in 2021. In the end, it is the same basic capital request, they have decided to collect it differently. Councilmember Teitzel asked if the amount for 2020 should be $216,000, not $570,000. Mr. Williams was uncertain $216,000 was the correct amount. Councilmember Teitzel asked which amount would be approved in the budget. Mr. Williams offered to email Councilmembers and Mr. James with the exact amount for 2020 and include it in budget. Councilmember Teitzel asked if the Council could approve a budget with a number that would be corrected later. City Attorney Jeff Taraday answered it would depend on how clear the direction is. If the City Council is expressly delegating staff to take a particular knowable figure that they will get from a third party that it has no ability to control or change, that seems like the type of thing the Council could delegate to staff to be incorporated in the budget ordinance before it is signed. He noted Exhibit A to the ordinance also needs to be amended in light of the various amendments made by Council. That is another example of post City Edmonds City Council Draft Minutes December 10, 2019 Page 14 Packet Pg. 22 7.1.a Council meeting delegation that presumably the Council is intending to make. An option is to bring back a clean ordinance at the December 17t1i meeting. Mr. Williams said the intent was to authorize sufficient spending authority for Alderwood wholesale water costs in Fund 421. Whatever water people use is what the City buys and the funds cannot be used for anything else. He estimated the amount of water at 1 AM cubic feet or a billion gallons of water per year. The cost is dictated by the price charged by Alderwood Water. If Alderwood lowers their cost, the City will spend less regardless of the amount authorized. Councilmember Teitzel deferred to Council President Fraley-Monillas regarding how to proceed and asked if she was comfortable delegating that correction to staff. Council President Fraley-Monillas said she was. Councilmember Johnson observed in light of the passage of I-976, the City will lose $750,000 in TBD funds, the amount spent for street maintenance salaries and benefits. She recommended making a $750,000 amendment to the budget to account for that. She acknowledged discussions regarding how this could be handled on a one-year basis while waiting for the courts to adjudicate it, but said it would be responsible to have a line item in the budget to address it. Mr. Williams explained the injunction sought by Seattle and King County was successful so the reduction in funding is in abeyance until a final court decision is issued. No funds will be lost until sometime in 2020 and may never happen depending on the court decision. He suggested monitoring and at the point a decision is imminent, making a decision to augment funding when there is a better idea about how much will be needed in 2020. He summarized it is not a crisis yet with the injunction in place. Mayor Earling said it would beneficial to leave budget alone and made adjustments if necessary based on the court decision. Such an amendment anticipates the court will rule in favor of I-976; Edmonds was the only city in Snohomish County that did not support the initiative. Councilmember Buckshnis echoed Mayor Earling's comments, preferring to monitor the situation until next year. Councilmember Johnson said she wanted to broach the subject as it is of great concern to her. The City is setting aside General Fund monies for Civic Park and she wondered how that could be done when there was a potential $750,000 deficit next year. Mayor Earling reiterated that decision will depend on the court outcome. COUNCILMEMBER JOHNSON MOVED TO INCLUDE $750,000 IN THE BUDGET FOR STREET MAINTENANCE IN LIGHT OF FUNDING LOST DUE TO THE PASSAGE OF I-976. MOTION DIED FOR LACK OF A SECOND. Council Proposed Amendments Page # Submitter Approved? Item DP# Cash # New Description Increase (Decrease) Item 1 DP #2 Remove New Half-time Human Services $63 814 Teitzel & Failed Coordinator Johnson 2 DP #10 Move Health District contribution to Opioid $0 Teitzel Passed Response Fund 3 DP #13 Remove Contribution to Edmonds Center for the $75,000 Johnson Failed Art 4 g De,v for D..l:..o Pt St f�f \ $35 009Johnson Withdrawn oye ffo ase of'new chicle Edmonds City Council Draft Minutes December 10, 2019 Page 15 Packet Pg. 23 7.1.a 5 DP #30 Remove Federal Lobbyist $72,000 Johnson, Buckshnis Passed 6 DP #33 Remove Community Survey $25,000 Johnson Failed 7 DP #37 Remove Downtown Wayfaring Signs $25,000 Johnson Failed 9 1P#42 $60,000 Tibbe Withdrawn 9 DP #51 Remove Public Art at the Library $62,000 Johnson Failed 10 #57 Page g Add $7,500 for Students Saving Salmon, total $12,500 ($7,500) Buckshnis Passed 11 DP #80 Remove Willow Creek Da li htin Design $750,000 Teitzel Passed 42 PP #90 Reduee PP fwfa $750,000 to $450,004 $300,000 his Withdrawn 13 NEW Marsh Restoration, includes use of $250,000 Marsh Reserve ($450,000) Buckshnis Passed 44 DP #81 Remove Marsh Resto -..ti n Consultant $25,000 his Withdrawn 4-5 DP #81 Move r�r.,,-not,.,-.,t;,,,, r„n.,,,lt.,.,t f-,.... mot,.,-.,, to $0 his Withdrawn s�, Pefks 16 New Add Full-time Arborist, Truck & Equipment ($79,715) Buckshnis Passed 17 New Add Non -Represented Employee Salary Study ($30,000) Mesaros Passed 18 New Add contribution Support for Edmonds Chamber ($10,000) Mesaros Passed 19 New Add Budget for Consultant to Review Uses of All CityRental Space ($15,000) Johnson Failed 20 131' #40 budget for Pfafessienal Setwiees for- Go' ($200) T-ibbo Withdrawn ase 21 New Add 0.5 FTE staff Member to Update the City's Development Code ($72,120) Buckshnis Passed Total of Councilmember Requested Changes $172,665 Staff Proposed Amendments Page # Cash Submitter Approved? Item DP# Description Increase # New (Decrease) Item 1 DP #2 Correct Half-time Human Services Coordinator Costs $21,636 Doherty Yes 2 DP #35 Adjust Purchase of Trolley & Operation of Service ($5,000) Doherty Yes 3 DP #86 Remove DP for Stormwater Comprehensive Plan $152,500 Williams Yes 4 DP #92 Reduce request from $635,000 to $135,000 $500,000 Williams Yes 5 # ge Add $2,500 for Students Saving Salmon, total $5000 ($2,500) James Yes 6 New Add PUD Green Power Program ($30,000) Hope Yes -7 pftge not ; ease for- Publi . Defender- for- 11 w.,, �) - Withdrawn #5- 9wf sm Total of Staff Requested Changes $636,636 Total of Council & Staff Amendments $809,301 COUNCILMEMBER NELSON MOVED, SECONDED BY COUNCILMEMBER MESAROS, TO APPROVE ORDINANCE NO. 4168 ADOPTING THE 2020 BUDGET AS AMENDED TO COMMENCE JANUARY 1, 2020. Councilmember Johnson said for the first time, she will vote against the budget for the reasons she has already stated. MOTION CARRIED (6-1), COUNCILMEMBER JOHNSON VOTING NO. Mayor Earling declared a brief recess. He advised there will be a short Council meeting on December 17'. Edmonds City Council Draft Minutes December 10, 2019 Page 16 Packet Pg. 24 7.1.a 2. UTILITY RATE ANALYSIS AND ADOPTION OF A UTILITY RATE ORDINANCE Mr. Williams advised staff was here to answer any additional questions or review any portion of the proposal that Councilmembers have questions about. At Mayor Earling's suggestion, he displayed the following • Recommendation: o Raise sewer rates 5% in 2020, 2021, 2022 to continue to meet the capital needs of the City's Sewer Utility Fund including the WWTP Pyrolysis project. This balances the cost of this project more evenly between current and future ratepayers Chris Gonzalez FCS ...."The strategy of 5% annual sewer rate increases (coupled with the $10 million borrowing for the pyrolysis project) reflects a balanced perspective on the concept of "generational equity." A purely "pay-as-you-go" funding strategy burdens existing customers with the obligation of funding future improvements that will benefit a broader base of customers in the future, while deferring capital investment to keep rates artificially low disproportionately shifts the burden of future capital investments to future customers." o Water Rates increased at 4.5% in 2020, 2021, 2022 due to Alderwood increases over the next three years and underlying inflation o Storm rates as presented at 9.5% to meet capital and maintenance needs for the Stormwater Fund and increased NPDES permit requirements Water Revenue Requirement Forecast ExigIRL ro osed 2019 2020 2021 2022 Annual Water Rate Increase 4.5% 4.5% 4.5% Monthly single-family bill @ 7ccf $45.66 $47.71 $49.85 $52.11 Tax 6.41 $6.05 $4.99 $5.21 Total $52.07 $53.76 $54.85 $57.32 • Stormwater Revenue Requirement Forecast Exiqj!1L ro osed 2019 2020 1 2021 2022 Annual Stormwater Rate Increase 9.5% 9.5% 9.5% Monthly single-family bill $17.18 $18.81 $20.60 $22.56 Tax 1.72 1.88 2.06 2.26 Total $18.09 $20.69 $22.66 $24.82 • Sewer Financial Plan Scenarios Annual Sewer Rate Increase Existing Proposed 2019 2020 2021 2022 Status Quo: Full Cash funding for CIP 8% 8% 8% $10M WWTP Bond 5% 5% 5% $10M WWTP Bond (3% increases 2020-22) 3% 3% 3% Monthly Single Family Bill Existing Proposed 2019 2020 2021 2022 Status Quo: Full Cash funding for CIP $48.02 $51.85 $56.00 $60.48 $1OM WWTP Bond $48.02 $50.541 $52.93 $55.58 $10M WWTP Bond (3% increases 2020-22) $48.02 $49.46 $50.93 $52.47 With regard to extending the borrowing from 20 to 30 years, Mr. Williams said there is a very small positive impact in the short term. It compromises flexibility after 20 years where the City would still be paying on the bonds but would need to borrow for the utilities for other projects that are unknown at this time. This was discussed with the City's bond advisor, Scott Bauer, Northwest Municipal Advisors, and both he and Edmonds City Council Draft Minutes December 10, 2019 Page 17 Packet Pg. 25 7.1.a Chris Gonzales, FCS, reminded when the City does borrowing, that debt service is often wrapped around an existing bond schedule to keep the peak costs down in the early years. That would be the intent, to get the best package possible to avoid higher rates. Mr. Williams reviewed the total monthly increase (all 3 funds): Year 2020 2021 2022 Monthly Total* $4.93 $4.53 $6.15 Total % Increase* 4.14% 3.66% 4.79% Monthly Total** $5.89 $5.57 $7.27 Total % Increase** 4.95% 4.46% 5.57% Difference 1 $0.96 $1.04 1 $1.12 *Assumes 4.5% Water, 3%Sewer and 9.5% Storm Rate annual increase **Assumes 4.5% Water, 5%Sewer and 9.5% Storm Rate annual increase Councilmember Buckshnis referred to emails that stated the pyrolysis project came to Council in 2014. Mr. Williams said there were a series of ESCO projects 1-4 that did not deal with the WWTP and in about 2014, staff described ESCO projects 4, 5 and 6. Phase 4 was the improvements to the aeration system and fine level diffusion and replacing high horsepower, inefficient electrical motors with newer technology that saved a great deal of energy. Phase 5 was the new solids handling equipment, screw conveyors instead of belt filter presses to dewater solids that saved a tremendous amount of energy and maintenance. The description of Phase 6 in 2014 did not specify pyrolysis at that time, it was some level of gasification or something other than incineration. Phase 6 is now the pyrolysis project in its current form rather than gasification or a new incinerator. Councilmember Buckshnis referred to the recommendation and asked who Chris Gonzales is. Mr. Williams answered he is the consultant with FCS regarding utility rates. Councilmember Buckshnis referred to an email from Scott Bauer regarding his analysis and concern that one risk was the asset might not last 30 years either due to evolving regulatory standards or premature failure and the industry standard is limited to the term of the debt of the estimated life of the underlying assets. She asked if there was an imbalance with spending $24M on a pyrolysis project that will only last 20 years. Mr. Williams said Mr. Bauer was pointing out another potential reason one could conclude a 20 year bond period would be preferable to 30 year bond period. He envisioned the estimated 30 year life of the pyrolysis project could be realized. But what if EPA regulations throw a curve ball in 10-20 years and the City has to invest more to meet their criteria which could happen. It would be better to pay the bonds off in 20 years before making another investment versus 30 year bonds. Councilmember Buckshnis commented on the recent synthetic interest rate and recognized rates will go up. She recalled the Council looking at bond terms for Civic Park bonds. She was alarmed by Mr. Bauer's comment that it may only last 20 years when she hoped it would last longer than 20 years for a $24M expenditure. Mr. Williams said unless the regulations change, a mechanical/electrical system should last 30 years. Councilmember Mesaros commented with the $1 OM bond for the pyrolysis project and by increasing rates incrementally, utility customers will pay less with a 20 year bond than 30 year bonds. COUNCILMEMBER MESAROS MOVED, SECONDED BY COUNCILMEMBER TEITZEL, TO APPROVE ORDINANCE NO.4169, INCREASING WATER RATES BY 4.5%, SEWER RATES BY 5% AND STORMWATER RATES BY 9.5% IN THE COMING YEAR. Council President Fraley-Monillas said she will vote against the increase as she views it as a regressive tax. Edmonds City Council Draft Minutes December 10, 2019 Page 18 Packet Pg. 26 UPON ROLL CALL, MOTION CARRIED (4-3), COUNCILMEMBERS JOHNSON, MESAROS, TEITZEL AND TIBBOTT VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS NELSON AND BUCKSHNIS VOTING NO. 3. RESOLUTION UPDATING DEVELOPMENT FEES Development Services Director Shane Hope said these are development fees related to building, planning, engineering and fire. The last major update was 2016. The proposed update will increase several fees approximately 10%, effective January 15, 2020. The Finance Committee reviewed the proposal last month and recommended forwarding it to full Council. Councilmember Tibbott asked if the 10% adjustment would occur every year. Ms. Hope answered no, increases were possible every few years. Other than minor adjustments to the fees, a major update would not be done for another three years. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE RESOLUTION NO. 1442. MOTION CARRIED UNANIMOUSLY. 4. ORDINANCE AMENDING ECC 2.35.045 & 2.35.060 SHARED LEAVE & SICK LEAVE Human Resources Jessica Neill-Hoyson spoke to Agenda Items 4 and 5 because they go together. The resolution amends City personnel policies related to sick leave and shared leave. Washington state voters approved the Washington State Sick Leave law that went into effect in 2018. While the City has applied that law the policies were not updated to reflect the changes. The new law also impacted the City's shared leave policies. Ms. Neill-Hoyson explained the voters also passed the Washington State Paid Family & Medical Leave Act that was effective January 1, 2019. The City begin collecting premiums in 2019 and in 2020 provisions of the act allow employees to begin taking that paid leave. That law requires policies to address how to manage internal provisions. The law dictates most of what the City can do; one decision point was whether employees would be allowed to supplement the paid leave they receive from the state with their own accrued leave. She proposed allowing employees to supplement the leave with accrued leave to reach 100%. In addition, when reviewing the policies, she found there was a redundancy between code and policy; for the purpose of clarity and better ease of administration, she proposed the code be updated to reference that both sick leave and shared leave are addressed in the personnel policies. Councilmember Tibbott observed these changes are the result of laws passed by the state and the expense is passed onto cities. Ms. Neill-Hoyson agreed, advising these were voter passed initiatives. Councilmember Tibbott observed without state funding, it is up to cities to fund. Ms. Neill-Hoyson agreed, relaying that the premiums to cover the new wage insurance program is a cost sharing between employees and the employer. Ms. Neill-Hoyson clarified the resolution would amend the current policies for sick leave and shared leave and add a policy for Washington State Paid Family & Medical Leave. The ordinance would update the code to remove reference to the language in the code and refer to the personnel manual. COUNCILMEMBER TIBBOTT MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE RESOLUTION NO. 1443. Councilmember Buckshnis thanked Ms. Neill-Hoyson for updating the policies and procedures and creating resolutions for the policies. MOTION CARRIED UNANIMOUSLY. Edmonds City Council Draft Minutes December 10, 2019 Page 19 Packet Pg. 27 COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER TIBBOTT, TO APPROVE ORDINANCE NO.4170. MOTION CARRIED UNANIMOUSLY. 5. RESOLUTION TO APPROVE CERTAIN REVISIONS TO THE SHARED LEAVE AND SICK LEAVE PROVISIONS OF THE CITY OF EDMONDS PERSONNEL POLICIES, AND THE ADDITION OF THE WASHINGTON STATE PAID FAMILY AND MEDICAL LEAVE PROVISIONS See item 8.4 for discussion and action. 9. MAYOR'S COMMENTS Mayor Earling remind there will be a short Council meeting next week at 7:00 p.m. 10. COUNCIL COMMENTS Councilmember Buckshnis expressed her appreciation to Mayor Earling and Carolyne LaFave for honoring Bill Anderson last week. He was touched as was she and everyone who enjoys his photography. Council President Fraley-Monillas clarified next week's meeting will be Consent Agenda for items that needed to be completed before year end as well as a 15 minute report from Councilmembers Mesaros and Teitzel regarding the City Attorney contract. She anticipated the meeting would be no more than 30 minutes. Councilmember Mesaros reported he attended the ECA/EPFD Board retreat on Saturday where he experienced the best diversity training he has ever been involved in. A facilitator led a discussion about the importance of diversity in society, the arts, the ECA and the EPFD including how they can best serve the community, being conscious of differences and celebrating differences. He acknowledged in addition to the great art that the ECA brings to the community, they bring a tremendous amount of diversity via their presentations and the diverse communities that come to Edmonds because of the ECA. Councilmember Teitzel reminded of the holiday in the docks celebration at the marina tomorrow beginning at 6:30 p.m. which includes the Christmas ships, decorated boats, live music, and hot spiced cider. Councilmember Johnson inquired about Mayor Earling's farewell party. Mayor Earling advised it is on Thursday from 4:00 to 6:00 p.m. at the ECA. 11. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION PER RCW 42.30.110(1)(i) This item was not needed. 12. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN EXECUTIVE SESSION This item was not needed. 13. ADJOURN With no further business, the Council meeting was adjourned at 9:31 p.m. Edmonds City Council Draft Minutes December 10, 2019 Page 20 Packet Pg. 28 7.2 City Council Agenda Item Meeting Date: 12/17/2019 Approval of claim checks. Staff Lead: Scott James Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #239881 through #240012 dated December 12, 2019 for $555,495.93. Staff Recommendation Approval of claim checks. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 12-12-19 FrequentlyUsedProjNumbers 12-12-19 Packet Pg. 29 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 1 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239881 12/12/2019 041695 3M XAM3522 9406141071 TRAFFIC - WHITE REFLECTIVE SHI TRAFFIC - WHITE REFLECTIVE SHI 111.000.68.542.64.31.00 307.5( 10.4% Sales Tax 111.000.68.542.64.31.00 31.9f 9406146217 TRAFFIC - YELLOW REFLECTIVE S TRAFFIC - YELLOW REFLECTIVE S 111.000.68.542.64.31.00 359.8( 10.4% Sales Tax 111.000.68.542.64.31.00 37.4< 9406154008 TRAFFIC - BLACK GRAPHIC FILM TRAFFIC - BLACK GRAPHIC FILM 111.000.68.542.64.31.00 675.0( 10.4% Sales Tax 111.000.68.542.64.31.00 70.2( Tota I : 1,481.9 , 239883 12/12/2019 070322 A&A LANGUAGE SERVICES INC 15-68823 INTERPRETER - 7Z0432616 INTERPRETER- 001.000.23.512.50.41.01 221.6, 15-70299 INTERPRETER - 9Z0398250 INTERPRETER- 001.000.23.512.50.41.01 215.1 E 15-70465 INTERPRETER - 9Z0334496 INTERPRETER- 001.000.23.512.50.41.01 201.6, 15-70492 INTERPRETER - 9Z0430452 INTERPRETER- 001.000.23.512.50.41.01 196.4( 15-70954 INTERPRETER - 9Z0370055 INTERPRETER- 001.000.23.512.50.41.01 196.4( 15-71200 INTERPRETER - 9Z0501944 INTERPRETER- 001.000.23.512.50.41.01 198.7, Page: 1 Packet Pg. 30 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239883 12/12/2019 070322 A&A LANGUAGE SERVICES INC Voucher List City of Edmonds 7.2.a Page: 2 Invoice PO # Description/Account Amoun (Continued) 15-71228 INTERPRETER - 9ZO398250 INTERPRETER- 001.000.23.512.50.41.01 196.4( .. 15-71356 INTERPRETER - 9ZO501943 INTERPRETER- 001.000.23.512.50.41.01 150.0( 15-72080 INTERPRETER - 9ZO398250 E INTERPRETER- M 001.000.23.512.50.41.01 196.4( 15-72238 INTERPRETER - 8Z1003139 0 INTERPRETER- �a 001.000.23.512.50.41.01 196.4( o L 15-72388 INTERPRETER - 9ZO398250 a INTERPRETER- Q 001.000.23.512.50.41.01 196.4( 15-72778 INTERPRETER - 8ZO990564 INTERPRETER- r 001.000.23.512.50.41.01 196.4( N 15-72787 INTERPRETER - 9ZO501943 y INTERPRETER- E 001.000.23.512.50.41.01 150.0( T 15-72923 INTERPRETER - 9ZO554978 a ; INTERPRETER- 001.000.23.512.50.41.01 212.9, E 15-73067 INTERPRETER - 9ZO684251 U INTERPRETER- r 001.000.23.512.50.41.01 170.0( Q 15-73076 INTERPRETER - 8ZO990564 INTERPRETER- 001.000.23.512.50.41.01 200.4E 15-73348 INTERPRETER - 9ZO679969 INTERPRETER- 001.000.23.512.50.41.01 196.4( 15-73427 INTERPRETER - 8ZO990564 INTERPRETER - Page: 2 Packet Pg. 31 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239883 12/12/2019 070322 A&A LANGUAGE SERVICES INC (Continued) 001.000.23.512.50.41.01 173.2( 15-73584 INTERPRETER - 9Z0747614 INTERPRETER- 001.000.23.512.50.41.01 196.4( 15-73674 INTERPRETER - 9Z0669829 INTERPRETER- 001.000.23.512.50.41.01 U 182.4f E 15-73734 INTERPRETER - 8Z0990564 INTERPRETER- 001.000.23.512.50.41.01 196.4( o 15-73856 INTERPRETER - 9Z0616684 �a INTERPRETER- o L 001.000.23.512.50.41.01 187.1, a 15-73934 INTERPRETER - 9Z0160300 Q INTERPRETER- 001.000.23.512.50.41.01 246.0 15-73952 INTERPRETER - 9Z0679969 r INTERPRETER- C� 001.000.23.512.50.41.01 187.1 , N 15-73976 INTERPRETER - 9Z0160300 E INTERPRETER- 001.000.23.512.50.41.01 177.8z 15-74078 INTERPRETER - BLANCO GUTIERF m INTERPRETER- E 001.000.23.512.50.41.01 182.4£ U 15-74424 INTERPRETER - 8Z0990564 INTERPRETER- Q 001.000.23.512.50.41.01 166.8, 15-74425 INTERPRETER - 9Z0334496 INTERPRETER- 001.000.23.512.50.41.01 150.0( 15-74771 INTERPRETER - 9Z0801857 INTERPRETER- 001.000.23.512.50.41.01 187.1 , 15-74814 INTERPRETER - 9Z0315165 Page: 3 Packet Pg. 32 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239883 12/12/2019 070322 A&A LANGUAGE SERVICES INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) INTERPRETER- 001.000.23.512.50.41.01 15-74905 INTERPRETER - 9Z0745441 INTERPRETER- 001.000.23.512.50.41.01 15-74950 INTERPRETER - 9Z0679969 INTERPRETER- 001.000.23.512.50.41.01 15-75327 INTERPRETER - 9Z0160300 INTERPRETER- 001.000.23.512.50.41.01 15-75338 INTERPRETER - 9Z0966451 INTERPRETER- 001.000.23.512.50.41.01 15-75382 INTERPRETER - 9Z0801857 INTERPRETER- 001.000.23.512.50.41.01 15-75410 INTERPRETER - 9Z0966451 INTERPRETER- 001.000.23.512.50.41.01 15-75427 INTERPRETER - 8Z0659383 INTERPRETER- 001.000.23.512.50.41.01 15-75478 INTERPRETER - 9Z0986497 INTERPRETER- 001.000.23.512.50.41.01 15-76140 INTERPRETER - 9Z1001789 INTERPRETER- 001.000.23.512.50.41.01 15-76295 INTERPRETER - 9Z0986497 INTERPRETER- 001.000.23.512.50.41.01 15-76454 INTERPRETER - 9Z0679969 INTERPRETER- 001.000.23.512.50.41.01 7.2.a Page: 4 Page: 4 Packet Pg. 33 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 5 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239883 12/12/2019 070322 070322 A&A LANGUAGE SERVICES INC (Continued) Total : 7,758.51 239884 12/12/2019 065052 AARD PEST CONTROL 27716 PARK MAINT PEST CONTROL CUSI PM & SENIOR CENTER PEST CONI 001.000.64.576.80.41.00 125.0( 10.4% Sales Tax 001.000.64.576.80.41.00 13.0( Total : 138.0( 239885 12/12/2019 077310 ABRAHAM JUAREZ, EMILIO 2002483.009 REFUND: MCH RENTAL CANCELLA REFUND: MCH RENTAL CANCELLA 001.000.239.200 450.0( Tota I : 450.0( 239886 12/12/2019 061029 ABSOLUTE GRAPHIX 1219826 P&R LEAGUE SHIRTS P&R LEAGUE SHIRTS 001.000.64.571.25.31.00 5.& 10.4% Sales Tax 001.000.64.571.25.31.00 0.5� Total: 6.2: 239887 12/12/2019 076827 ALICAT SCIENTIFIC INC 486802 WWTP: PO 116 - RECALIBRATE MA RECALIBRATE MASS FLOWMETER 423.000.76.535.80.41.00 200.0( Freight 423.000.76.535.80.41.00 14.7E Total: 214.71 239888 12/12/2019 071634 ALLSTREAM 210224130 MITEL 6940 IP PHONE Mitel 6940 IP Phone 423.000.76.535.80.35.00 678.4, 10.4% Sales Tax 423.000.76.535.80.35.00 70.5( Tota I : 749.0: 239889 12/12/2019 074488 ALPHA COURIER INC 20504 WWTP: 11/6/19 COURIER SERVICE 11/6/19 Courier Service to Eurofins Page: 5 Packet Pg. 34 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239889 12/12/2019 074488 ALPHA COURIER INC (Continued) 423.000.76.535.80.42.00 91.4( Total: 91.4( 239890 12/12/2019 063862 ALPINE PRODUCTS INC TM-191221 TRAFFIC - REDIMAT YELLOW TRAFFIC - REDIMAT YELLOW 111.000.68.542.64.31.00 321.9( Freight 111.000.68.542.64.31.00 42.5( 10.4% Sales Tax 111.000.68.542.64.31.00 37.9( Total: 402.3( 239891 12/12/2019 064246 ALS LABORATORY GROUP 32-EV19110206-0 NPDES LAB SERVICES NPDES Lab Services 422.000.72.531.90.41.20 170.0( Total : 170.0( 239892 12/12/2019 077287 ANDERSON TRANSCRIPTION SOLUTNS 280 PDA TRANSCRIPT FOR EDMONDS PDA TRANSCRIPT FOR- 001.000.39.512.52.41.00 1,595.0E Total : 1,595.0E 239893 12/12/2019 069751 ARAMARK UNIFORM SERVICES 1991530158 WWTP: 12/4/19 UNIFORMS,TOWEL Mats/Towels 423.000.76.535.80.41.00 51.4E Uniforms 423.000.76.535.80.24.00 3.5( 10.4% Sales Tax 423.000.76.535.80.41.00 5.3E 10.4% Sales Tax 423.000.76.535.80.24.00 0.3E 1991530159 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 56.5E 10.4% Sales Tax Page: 6 Packet Pg. 35 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239893 12/12/2019 069751 ARAMARK UNIFORM SERVICES 239894 12/12/2019 077337 ARBOR VILLA HOA 239895 12/12/2019 071124 ASSOCIATED PETROLEUM 239896 12/12/2019 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds 7.2.a Page: 7 Invoice PO # Description/Account Amoun (Continued) 001.000.64.576.80.24.00 5.8E 1991530160 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.1 , 10.4% Sales Tax 001.000.66.518.30.24.00 3.0< Total: 155.25 E 6-05775 UTILITY BILLING REFUND Utility Billing Refund o 411.000.233.000 59,370.8, Total: 59,370.8, o L 0139448-IN WWTP: PO 82 - 11/26/19 DIESEL Fl CL Q ULSD #2 DYED - BULK fuel (include 423.000.76.535.80.32.00 1,145.4' 0 10.4% Sales Tax c� 423.000.76.535.80.32.00 T 119.1 z N Total: 1,264.51, N E 112564 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2901 422.000.72.531.90.49.00 186.6E UB Outsourcing area Printing 2901 t 421.000.74.534.80.49.00 186.6E UB Outsourcing area Printing 2901 M 423.000.75.535.80.49.00 192.3z Q UB Outsourcing area Postage 2901 421.000.74.534.80.42.00 554.1( UB Outsourcing area Postage 2901 423.000.75.535.80.42.00 554.0� 10.1 % Sales Tax 422.000.72.531.90.49.00 18.8E 10.1 % Sales Tax 421.000.74.534.80.49.00 18.8E Page: 7 Packet Pg. 36 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 8 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239896 12/12/2019 070305 AUTOMATIC FUNDS TRANSFER (Continued) 10.1 % Sales Tax 423.000.75.535.80.49.00 19.4- Tota I : 1,731.0, 239897 12/12/2019 061659 BAILEY'S TRADITIONAL TAEKWON 8091 TAEKWON-DO 8091 TAEKWON-DO INSTRUCTION 8091 TAEKWON-DO INSTRUCTION 001.000.64.571.27.41.00 864.0( Total : 864.0( 239898 12/12/2019 012005 BALLAND GILLESPIE POLYGRAPH 2O19-114 INV 2019-114 EDMONDS PD 12/6/1� PRE -EMPLOY EXAM - XING 001.000.41.521.10.41.00 225.0( Tota I : 225.0( 239899 12/12/2019 075217 BASLER, ANTHONY 40307 INTERPRETER - 9Z0554979 INTERPRETER- 001.000.23.512.50.41.01 106.4� 46686 INTERPRETER - 9Z0774107 INTERPRETER- 001.000.23.512.50.41.01 106.4� Total : 212.91 239900 12/12/2019 076260 BELAIR, ROGER 8510 8511 PICKLEBALL 8510 8511 PICKLEBALL CLINIC INS- 8510 PICKLEBALL CLINIC INSTRUC 001.000.64.571.25.41.00 140.0( 8511 PICKLEBALL CLINIC INSTRUC 001.000.64.571.25.41.00 140.0( 8549 PICKLEBALL 8549 PICKLEBALL CLINIC INSTRUC 8549 PICKLEBALL CLINIC INSTRUC 001.000.64.571.25.41.00 130.0( Total : 410.0( 239901 12/12/2019 077243 BPAS 1000757414 VEBA FEES - NOVEMBER 2019 NOVEMBER 2019 VEBA FEES 001.000.39.518.61.49.00 310.5( Page: 8 Packet Pg. 37 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239901 12/12/2019 077243 BPAS 239902 12/12/2019 077336 BREVE CONDOMINIUMS 239903 12/12/2019 003001 BUILDERS SAND & GRAVEL Voucher List City of Edmonds 7.2.a Page: 9 Invoice PO # Description/Account Amoun (Continued) NOVEMBER 2019 VEBA FEES 111.000.68.542.61.49.00 144.0( NOVEMBER 2019 VEBA FEES 421.000.74.534.80.49.00 27.0( ui NOVEMBER 2019 VEBA FEES U m 422.000.72.531.90.49.00 31.5( u NOVEMBER 2019 VEBA FEES E 423.000.75.535.80.49.00 31.5( 'R NOVEMBER 2019 VEBA FEES z 423.000.76.535.80.49.00 67.5( O NOVEMBER 2019 VEBA FEES R 511.000.77.548.68.49.00 31.5( o Total: 643.5( a a 8-01175 UTILITY BILLING REFUND .. Utility Billing Refund rn 411.000.233.000 59,501.5E r Total : 59,501.5E 334923 PW YARD - SAND E PW YARD - SAND 111.000.68.542.31.31.00 2,305.0E PW YARD - SAND 422.000.72.531.40.31.00 m 2,305.0E E PW YARD - SAND U 421.000.74.534.80.31.00 2,305.0E r PW YARD - SAND Q 423.000.75.535.80.31.00 2,305.0E 10.4% Sales Tax 111.000.68.542.31.31.00 239.7< 10.4% Sales Tax 422.000.72.531.40.31.00 239.7' 10.4% Sales Tax 421.000.74.534.80.31.00 239.71' 10.4% Sales Tax Page: 9 Packet Pg. 38 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 239903 12/12/2019 003001 BUILDERS SAND & GRAVEL (Continued) 423.000.75.535.80.31.00 Tota I : 239904 12/12/2019 077166 CADENA, MICHAEL 40631 INTERPRETER - 9Z0479423 INTERPRETER- 001.000.23.512.50.41.01 40633 INTERPRETER - 8Z0775193 INTERPRETER 001.000.23.512.50.41.01 46002 INTERPRETER - 9Z0434052 INTERPRETER- 001.000.23.512.50.41.01 Total 239905 12/12/2019 076240 CADMAN MATERIALS INC 1699330 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.61.31.00 7.8% Sales Tax 111.000.68.542.61.31.00 5652912 STORM - DUMP FEE CLEAN DIRT STORM - DUMP FEE CLEAN DIRT 422.000.72.531.10.49.00 Total 239906 12/12/2019 071816 CARLSON, JESSICA 7957 ANIME 7957 ADVENTURES IN ANIME INST 7957 ADVENTURES IN ANIME INST 001.000.64.571.22.41.00 Total 239907 12/12/2019 003510 CENTRAL WELDING SUPPLY RN11190993 WWTP: CYLINDER RENTAL+HAZM) Cylinder Rental - nitrogen, oxygen, 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total 7.2.a Page: 10 Page: 10 Packet Pg. 39 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239908 12/12/2019 073737 CITY OF SEATTLE 239909 12/12/2019 074448 COBURN, DOUG 239910 12/12/2019 064369 CODE PUBLISHING CO 239911 12/12/2019 004579 COMPAAN, ALAN D Voucher List City of Edmonds Invoice SU1003357 12/5/19 ATTENDANT 65408 COMPAAN WASPC 239912 12/12/2019 077302 COMPLETE COMFORT HEATING & AC BLD20191505 239913 12/12/2019 065683 CORRY'S FINE DRY CLEANING 239914 12/12/2019 070753 CREAAFFILIATES LLC NOV 2019 PO # Description/Account ANNUAL SUBSCRIPTION FOR DATI Annual Subscription for Datums 421.000.74.534.80.49.00 Annual Subscription for Datums 422.000.72.531.40.49.00 Annual Subscription for Datums 423.000.75.535.80.49.00 Total 12/5/2019 VOLLEYBALL GYM ATTE� 12/5/2019 VOLLEYBALL GYM ATTE� 001.000.64.571.25.41.00 Total CITY CODE WEB UPDATE & ORDIN edmonds city code web update and 001.000.25.514.30.41.00 10.4% Sales Tax 001.000.25.514.30.41.00 Total COMPAAN WASPC EXPENSE CLAII PER DIEM DINNER 11/18 - CHELAN 001.000.41.521.40.43.00 Total BUILDING REFUND: PERMIT NOT I Building refund: Permit not needed. 001.000.257.620 Total NOV 2019 DRY CLEANING- EDMON NOV 2019 DRY CLEANING CHARGE 001.000.41.521.22.24.00 Total 4TH AVENUE CULTURAL CORRIDO 7.2.a Page: 11 Amoun 633.3' 633.3< m 633.3z 1,900.0( E 0 36.0E R 36.0( o L 0. Q a 690.0( T 67.8E N 757.8E y E M 21.0( 21.0( t U �a Q 60.0( 60.0( 497.8, 497.8, Page: 11 Packet Pg. 40 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 12 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239914 12/12/2019 070753 CREAAFFILIATES LLC (Continued) 4TH AVENUE CULTURAL CORRIDO 125.000.64.594.76.65.41 5,913.7'. Total: 5,913.7° 239915 12/12/2019 075967 CRONIN, TERESA SUAREZ 460000 INTERPRETER - 9Z0774107 INTERPRETER- 001.000.23.512.50.41.01 106.8( Total : 106.8E 239916 12/12/2019 005965 CUES INC 548325 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 810.9( Freight 423.000.75.535.80.31.00 23.4( 10.4% Sales Tax 423.000.75.535.80.31.00 86.7E Total : 921.1( 239917 12/12/2019 006200 DAILY JOURNAL OF COMMERCE 3353795 BUSINESS RECRUITMENT ADS NO Business recruitment ads for Noveml 001.000.61.558.70.41.40 400.0( 3353828 EBFC.RFQ ADVERTISEMENT EBFC.RFQ Advertisement 422.000.72.594.31.65.41 445.2( Total : 845.2( 239918 12/12/2019 047450 DEPT OF INFORMATION SERVICES 2019110036 CUSTOMER ID# D200-0 SWV#0098 Scan Services for November 512.000.31.518.88.42.00 285.0( Total : 285.0( 239919 12/12/2019 061860 DEPT OF LABOR & INDUSTRIES 320576 LIBRARY - CERT FEES LIBRARY - CERT FEES 001.000.66.518.30.41.00 24.2, Tota I : 24.2; Page: 12 Packet Pg. 41 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239920 12/12/2019 064531 DINES, JEANNIE 239921 12/12/2019 076172 DK SYSTEMS 239922 12/12/2019 006844 DMCJA 239923 12/12/2019 064640 DMCMA Voucher List City of Edmonds Invoice 19-3979 23846 12/10/19 12-06-19 IM 1105K 239924 12/12/2019 070244 DUANE HARTMAN & ASSOCIATES INC 19-2959.2 239925 12/12/2019 007253 DUNN LUMBER 19-2966.1 6821749 PO # Description/Account CITY COUNCIL MTG MINUTES/TRAI city council meeting minutes and 001.000.25.514.30.41.00 Total PUBLIC SAFETY - REMOVE OLD VF PUBLIC SAFETY - REMOVE OLD VF 001.000.66.518.30.48.00 PREVAILING WAGE AFFIDAVIT 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total DMCJA 2020 DUES - LINDA COBUR DMCJA 2020 DUES- 001.000.23.512.50.49.00 Total DMCMA 2020 DUES UNEEK MAYLO DMCMA 2020 DUES- 001.000.23.512.50.49.00 DMCMA 2020 DUES - AMBER CLIFT DMCMA 2020 DUES- 001.000.23.512.50.49.00 Total EBFC.TO 19-04 & 19-06.SERVICES EBFC.TO 19-04 & 19-06.Services thn 422.000.72.594.31.65.41 TO 19-05.175TH SLOPE SERVICES TO 19-05.175th Slope.Services thru 001.000.67.518.21.41.00 Total PM: SUPPLIES ACCT E000027 7.2.a Page: 13 Page: 13 Packet Pg. 42 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 14 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239925 12/12/2019 007253 DUNN LUMBER (Continued) PM SUPPLIES: ASPHALT PATCH 001.000.64.576.80.31.00 63.1 E 10.2% Sales Tax -71 001.000.64.576.80.31.00 6.4E 6822274 PM: SUPPLIES ACCT E000027 PM SUPPLIES: ASPHALT PATCH m 001.000.64.576.80.31.00 31.5E E 10.2% Sales Tax 001.000.64.576.80.31.00 _M 3.2, 6828519 PM: SUPPLIES ACCT E000027 0 PM: SUPPLIES: LUMBER 001.000.64.576.80.31.00 70.4( 0- 10.2% Sales Tax a 001.000.64.576.80.31.00 7.1 E Q 6830911 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 111.000.68.542.61.31.00 46.7E r 10.5% Sales Tax 111.000.68.542.61.31.00 4.9' N 6831411 STREET - CONCRETE SUPPLIES E STREET - CONCRETE SUPPLIES 111.000.68.542.61.31.00 231.2' 10.5% Sales Tax 111.000.68.542.61.31.00 24.2E E Total: 489.1 , @ M 239926 12/12/2019 007675 EDMONDS AUTO PARTS 1-101485 PM SUPPLIES: TIE STRAPS, OIL r Q PM SUPPLIES: TIE STRAPS, OIL 001.000.64.576.80.31.00 72.8E 10.4% Sales Tax 001.000.64.576.80.31.00 7.5E Tota I : 80.4E 239927 12/12/2019 007775 EDMONDS CHAMBER OF COMMERCE 1337 - LTAC LTAC AWARDS TASTE EDMONDS, \ LTAC tourism promotion award for 20 Page: 14 Packet Pg. 43 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 239927 12/12/2019 007775 EDMONDS CHAMBER OF COMMERCE (Continued) 120.000.31.575.42.41.40 LTAC tourism support of Edmonds 120.000.31.575.42.41.00 Tota I : 239928 12/12/2019 074345 EUROFINS EATON ANALYTICAL LLC L0484340 WATER QUALITY TESTING WATER QUALITY TESTING 421.000.74.534.80.41.00 Total 239929 12/12/2019 009350 EVERETT DAILY HERALD EDH882326 LEGAL DESCRIP: PLN 2019 0055 Legal Descrip: PLN 2019 0055 001.000.62.558.60.41.40 EDH882408 EBFC.RFQ ADVERTISEMENT EBFC.RFQ Advertisement 422.000.72.594.31.65.41 EDH882525 LEGL. DESCRIP: AMD 2019 0006 Legl. Descrip: AMD 2019 0006 001.000.62.558.60.41.40 EDH882579 LEGL. DESCRIP. AMD 2019 0005 Legl. Descrip. AMD 2019 0005 001.000.62.558.60.41.40 Total 239930 12/12/2019 009410 EVERETT STEEL INC 280015 STORM - ALUM CHANNEL STORM - ALUM CHANNEL 422.000.72.531.40.31.00 FUEL SURCHARGE 422.000.72.531.40.31.00 10.4% Sales Tax 422.000.72.531.40.31.00 239931 12/12/2019 076751 FALK, NICHOLAS Total Falk, Nicholas RECORDING AT EVERETT SNO CO Recording at Everett Sno County Offii 7.2.a Page: 15 Page: 15 Packet Pg. 44 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 239931 12/12/2019 076751 FALK, NICHOLAS (Continued) 001.000.62.524.10.43.00 Tota I : 239932 12/12/2019 075673 FARMER, MARIA 12/04/19 INTERPRETER - 9Z0434052 INTERPRETER- 001.000.23.512.50.41.01 45298 INTERPRETER - 9Z0986497 INTERPRETER- 001.000.23.512.50.41.01 45529 INTERPRETER - 9Z0745458 INTERPRETER- 001.000.23.512.50.41.01 Total 239933 12/12/2019 066378 FASTENAL COMPANY WAMOU56786 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WAMOU56788 WATER - PARTS 10.4% Sales Tax 421.000.74.534.80.31.00 WATER - PARTS 421.000.74.534.80.31.00 WAMOU56848 WATER - PARTS WATER - PARTS 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total 239934 12/12/2019 009815 FERGUSON ENTERPRISES INC 0827249 STATION 8 - PARTS STATION 8 - PARTS 423.000.75.535.80.31.00 Freight 7.2.a Page: 16 Page: 16 Packet Pg. 45 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239934 12/12/2019 009815 FERGUSON ENTERPRISES INC (Continued) 239935 12/12/2019 011900 FRONTIER 239936 12/12/2019 075538 GAMEZ, OMAR PO # Description/Account 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 0827909 WATER INVENTORY - PARTS WATER INVENTORY - PARTS 421.000.74.534.80.34.20 10.4% Sales Tax 421.000.74.534.80.34.20 0833421 WATER INVENTORY - PARTS WATER INVENTORY - PARTS 421.000.74.534.80.34.30 10.4% Sales Tax 421.000.74.534.80.34.30 Total 206-188-0247 TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, 421.000.74.534.80.42.00 TELEMETRY MASTER SUMMARY A, 423.000.75.535.80.42.00 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI 423.000.75.535.80.42.00 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( 001.000.66.518.30.42.00 425-776-2742 LIFT STATION #7 VG SPECIAL ACC[ LIFT STATION #7 V/G SPECIAL ACC 423.000.75.535.80.42.00 425-776-5316 425-776-5316 PARKS MAINT FAX LII 425-776-5316 PARKS MAINT FAX LII 001.000.64.576.80.42.00 Total 10/17/19 LF MEETING AND MPA BOARD MEE 7.2.a Page: 17 Amoun 49.5� 64.1 E N m 1,396.4, E 145.2t 0 1,684.8E > 0 L 175.2< 0- 4,082.71 Q rn N T 271.8' N 271.8( E 47.5( a0i E t U 60.1 £ r Q 26.4, 110.0� 787.8( Page: 17 Packet Pg. 46 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239936 12/12/2019 075538 GAMEZ, OMAR (Continued) LF MEETING 10/17/19- 001.000.23.523.30.43.00 74.2z Total: 74.2' 239937 12/12/2019 012199 GRAINGER 810393736 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 49.1( 10.4% Sales Tax 421.000.74.534.80.31.00 5.1- Total : 54.21 239938 12/12/2019 074722 GUARDIAN SECURITY SYSTEMS 971568 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 55.0( 001.000.66.518.30.48.00 5.7< Total : 60.7; 239939 12/12/2019 069733 H B JAEGER COMPANY LLC 17913043875 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.34.20 2,023.5z 10.4% Sales Tax 421.000.74.534.80.34.20 210.4,' 17913045558 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.34.20 1,712.1 E 10.4% Sales Tax 421.000.74.534.80.34.20 178.0E 17913050035 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.34.20 280.6( 10.4% Sales Tax 421.000.74.534.80.34.20 29.1 £ 17913051789 WATER - SUPPLIES WATER - SUPPLIES Page: 18 Packet Pg. 47 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239939 12/12/2019 069733 H B JAEGER COMPANY LLC Voucher List City of Edmonds Invoice (Continued) 239940 12/12/2019 060985 HARRINGTON INDUSTRIAL PLASTICS 007K6202 239941 12/12/2019 012900 HARRIS FORD INC 239942 12/12/2019 076333 HASA INC 007K6341 007K6377 PO # Description/Account 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total : WWTP: PO 145 VALVE BALLS Valve balls 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 WWTP: PO 108 VALVE BALLS&DIAF VALVE BALLS & DIAPHRAGMS, AD/ 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 WWTP: PO 145 - STRAINERS STRAINERS 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 191840 UNIT 435 - PARTS UNIT 435 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 Total 665178 WWTP: PO 129 11/28/19 SOD. HYP( PO129 11/28/19 SOD. HYPOCHLOR 7.2.a Page: 19 Page: 19 Packet Pg. 48 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239942 12/12/2019 076333 HASA INC Voucher List City of Edmonds Invoice (Continued) 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES 1012689 1012804 1054535 10724 1084497 1518018 PO # Description/Account 423.000.76.535.80.31.53 10.4% Sales Tax 423.000.76.535.80.31.53 Total : SEWER - TV TRUCK PARTS SEWER - TV TRUCK PARTS 423.000.75.535.80.31.00 10.2% Sales Tax 423.000.75.535.80.31.00 P.S. - SUPPLIES P.S. - SUPPLIES 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 10.2% Sales Tax 423.000.75.535.80.31.00 STREET - SUPPLIES KNEE PADS STREET - SUPPLIES KNEE PADS 111.000.68.542.90.24.00 10.2% Sales Tax 111.000.68.542.90.24.00 SEWER - SUPPLIES SEWER - SUPPLIES 423.000.75.535.80.31.00 10.2% Sales Tax 423.000.75.535.80.31.00 STREET - SUPPLIES STREET - SUPPLIES 111.000.68.542.61.31.00 10.2% Sales Tax 111.000.68.542.61.31.00 7.2.a Page: 20 Page: 20 Packet Pg. 49 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds 7.2.a Page: 21 Invoice PO # Description/Account Amoun (Continued) 1614704 PUBLIC WORKS/ FLEET - SUPPLIE; PUBLIC WORKS/ FLEET - SUPPLIE; 001.000.66.518.30.31.00 124.0( 10.2% Sales Tax 001.000.66.518.30.31.00 12.6E um 1623764 SEWER - SUPPLIES SEWER - SUPPLIES E 423.000.75.535.80.31.00 10.2% Sales Tax 423.000.75.535.80.31.00 1.9( o 20032 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES o L 111.000.68.542.61.31.00 103.8z a 10.2% Sales Tax Q 111.000.68.542.61.31.00 10.5E 2014177 CITY PARK BUILDING - PARTS CITY PARK BUILDING - PARTS r 001.000.66.518.30.31.00 21.9E c4 10.2% Sales Tax 001.000.66.518.30.31.00 2.2( .E 2023606 CITY PARK SHOP - SUPPLIES T CITY PARK SHOP - SUPPLIES a ; 001.000.66.518.30.31.00 32.9E 10.2% Sales Tax E 001.000.66.518.30.31.00 3.3E u 2512292 SEWER - TV TRUCK SUPPLIES r SEWER - TV TRUCK SUPPLIES Q 423.000.75.535.80.31.00 45.2z 10.2% Sales Tax 423.000.75.535.80.31.00 4.6' 3011893 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 111.000.68.542.61.31.00 136.6" 10.2% Sales Tax Page: 21 Packet Pg. 50 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 111.000.68.542.61.31.00 13.9' 3020888 SHOP & #95 - PARTS SHOP & #95 - PARTS 001.000.66.518.30.31.00 261.2< 10.2% Sales Tax 001.000.66.518.30.31.00 26.6E 3020917 CITY PARK BUILDING - WINDOWS E CITY PARK BUILDING - WINDOWS 001.000.66.518.30.31.00 65.7- 10.2% Sales Tax o 001.000.66.518.30.31.00 6.7( 'R 3033567 CITY PARK BUILDING - PARTS o CITY PARK BUILDING - PARTS a 001.000.66.518.30.31.00 133.5E Q 10.2% Sales Tax 001.000.66.518.30.31.00 13.6, 3083512 SEWER - PARTS r SEWER - PARTS N 423.000.75.535.80.31.00 5.2, u) 10.2% Sales Tax E 423.000.75.535.80.31.00 0.5' 3083559 STREET - SUPPLIES a ; STREET - SUPPLIES m 111.000.68.542.66.31.00 93.9E E 10.2% Sales Tax U 111.000.68.542.66.31.00 M 9.5� r 3085676 STATION 7 - PARTS Q STATION 7 - PARTS 423.000.75.535.80.31.00 20.9f 10.2% Sales Tax 423.000.75.535.80.31.00 2.1 3085691 STATION 7 - PARTS STATION 7 - PARTS 423.000.75.535.80.31.00 22.9 , Page: 22 Packet Pg. 51 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 23 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 10.2% Sales Tax 423.000.75.535.80.31.00 2.3z 3512133 TRAFFIC PARTS TRAFFIC PARTS 111.000.68.542.64.31.00 182.2, 10.2% Sales Tax 111.000.68.542.64.31.00 18.5� E 4011781 SHOP - SUPPLIES SHOP - SUPPLIES 001.000.66.518.30.31.00 44.9' o 10.2% Sales Tax 001.000.66.518.30.31.00 4.5£ o 4020773 CITY PARK BUILDING - SUPPLIES F Q- CITY PARK BUILDING - SUPPLIES F c. Q 001.000.66.518.30.31.00 219.9� m 10.2% Sales Tax 001.000.66.518.30.31.00 22.4z r 4023356 UNIT 95 - SUPPLIES UNIT 95 - SUPPLIES rn 001.000.66.518.30.31.00 29.6' . 10.2% Sales Tax 001.000.66.518.30.31.00 3.0, 4615720 TV TRUCK - SUPPLIES/ EPDXY y TV TRUCK - SUPPLIES/ EPDXY E 422.000.72.531.40.31.00 9.4E u 10.2% Sales Tax r 422.000.72.531.40.31.00 0.9E Q 4621144 CITY HALL - PARTS CITY HALL - PARTS 001.000.66.518.30.31.00 25.0� 10.2% Sales Tax 001.000.66.518.30.31.00 2.5E 5020680 LOG CABIN - CRAWL SPACE HATCI LOG CABIN - CRAWL SPACE HATCI Page: 23 Packet Pg. 52 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 001.000.66.518.30.31.00 53.6, 10.2% Sales Tax 001.000.66.518.30.31.00 5.4, .. 5094479 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 99.4, 10.2% Sales Tax E 421.000.74.534.80.31.00 10.1 1 518191 PUBLIC WORKS - OUTLETS PUBLIC WORKS - OUTLETS o 001.000.66.518.30.31.00 33.8, 10.2% Sales Tax o L 001.000.66.518.30.31.00 3.4E a 5510287 WATER - SUPPLIES Q WATER - SUPPLIES rn 421.000.74.534.80.31.00 95.9E 7 10.2% Sales Tax r 421.000.74.534.80.31.00 9.7� c4 5614113 STREET - SUPPLIES STREET - SUPPLIES E 111.000.68.542.61.31.00 18.3E To 10.2% Sales Tax a ; 111.000.68.542.61.31.00 1.8 6021821 PUBLIC WORKS - ELEVATOR PART E PUBLIC WORKS - ELEVATOR PART U 001.000.66.518.30.31.00 M 3.7£ r 10.2% Sales Tax Q 001.000.66.518.30.31.00 0.3� 6072778 STORM - PARTS STORM - PARTS 422.000.72.531.40.31.00 30.8 , 10.2% Sales Tax 422.000.72.531.40.31.00 3.1 E 6072783 SEWER - PARTS FOR NEW TV TRU Page: 24 Packet Pg. 53 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES Voucher List City of Edmonds 7.2.a Page: 25 Invoice PO # Description/Account Amoun (Continued) SEWER - PARTS FOR NEW TV TRU 423.000.75.535.80.31.00 117.4� 10.2% Sales Tax -71 423.000.75.535.80.31.00 11.9E U) 7073335 UNIT 23 - SUPPLIES UNIT 23 - SUPPLIES m 423.000.75.535.80.31.00 20.4' E 10.2% Sales Tax 423.000.75.535.80.31.00 _M 2.0E 7613779 STREET - SUPPLIES FOR 300 ADM O STREET - SUPPLIES FOR 300 ADM 111.000.68.542.61.31.00 12.4' 0- 10.2% Sales Tax a 111.000.68.542.61.31.00 1.2, Q 8023019 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 66.6, r 10.2% Sales Tax 001.000.66.518.30.31.00 6.8( 8042675 SHOP - SUPPLIES SHOP - SUPPLIES 001.000.66.518.30.31.00 61.6E +: 10.2% Sales Tax 001.000.66.518.30.31.00 6.2E E 8042676 UNIT 5 - SUPPLIES @ UNIT 5 - SUPPLIES r 001.000.66.518.30.31.00 19.8E Q 10.2% Sales Tax 001.000.66.518.30.31.00 2.0: 8620364 CITY PARK BUILDING - PARTS CITY PARK BUILDING - PARTS 001.000.66.518.30.31.00 90.4' 10.2% Sales Tax 001.000.66.518.30.31.00 9.2', Page: 25 Packet Pg. 54 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 26 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239944 12/12/2019 067862 HOME DEPOT CREDIT SERVICES (Continued) 9511070 TRAFFIC - BATTERY TRAFFIC - BATTERY 111.000.68.542.64.31.00 29.8( 10.2% Sales Tax 111.000.68.542.64.31.00 3.0z 9620199 PUBLIC WORKS - OUTLET/ PARTS PUBLIC WORKS - OUTLET/ PARTS E 001.000.66.518.30.31.00 10.2% Sales Tax 001.000.66.518.30.31.00 3.5� o Total: 3,151.6: > 0 239945 12/12/2019 061013 HONEY BUCKET 0551329758 HICKMAN PARK HONEY BUCKET Q. HICKMAN PARK HONEY BUCKET a 001.000.64.576.80.45.00 607.6, .. 0551329759 YOST PARK POOL HONEY BUCKET YOST PARK POOL HONEY BUCKET r 001.000.64.576.80.45.00 420.8E c� 0551329760 HAINES WHARF PARK HONEY BUC y HAINES WHARF PARK HONEY BUC E 001.000.64.576.80.45.00 233.7E 12 0551329761 PINE STREET PARK HONEY BUCKE PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 113.8E E 0551329762 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET° 001.000.64.576.80.45.00 r 113.8E a 0551329763 WILLOW CREEK FISH HATCHERY I WILLOW CREEK FISH HATCHERY I 001.000.64.576.80.45.00 215.0E 0551329764 CIVIC FIELD 6TH & BELL HONEY Bl CIVIC FIELD 6TH & BELL HONEY Bl 001.000.64.576.80.45.00 113.8E 0551329765 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONED Page: 26 Packet Pg. 55 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239945 12/12/2019 061013 HONEY BUCKET 239946 12/12/2019 075966 HULBERT, CARRIE 239947 12/12/2019 076488 HULBERT, MATTHEW STIEG 239948 12/12/2019 073548 INDOFF INCORPORATED Voucher List City of Edmonds 7.2.a Page: 27 Invoice PO # Description/Account Amoun (Continued) 001.000.64.576.80.45.00 1,394.2' 0551329766 CIVIC CENTER PLAYFIELD HONEY CIVIC CENTER PLAYFIELD HONEY 001.000.64.576.80.45.00 113.8E 0551329767 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON 001.000.64.576.80.45.00 111.6E E 0551329768 HUTT PARK HONEY BUCKET HUTT PARK HONEY BUCKET 001.000.64.576.80.45.00 175.0( o 0551340228 ANWAY PARK HONEY BUCKET Ta ANWAY HONEY BUCKET o L 001.000.64.576.80.45.00 394.0( a Total: 4,007.55 Q BID-1119ED BID/ED! PROGRAM MANAGEMENT BID/Ed! program management for No r 140.000.61.558.70.41.00 2,866.5( C� Total: 2,866.5( N E BID-ED2019-11 BID/ED! PHOTOGRAPHY FOR NOVI BID/Ed! photography for November 21 140.000.61.558.70.41.00 600.0( Total: 600.0( t 3315608 INDOFF - OFFICE SUPPLIES @ INDOFF - Q 001.000.23.512.50.31.00 283.1 < 10.4% Sales Tax 001.000.23.512.50.31.00 29.4z 3316106 POST IT NOTEPADS, FILING TABS, Post it notepads, Filing tabs, Clamps 001.000.31.514.23.31.00 59.7' 10.4% Sales Tax 001.000.31.514.23.31.00 6.2( Page: 27 Packet Pg. 56 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239948 12/12/2019 073548 INDOFF INCORPORATED Voucher List City of Edmonds Invoice (Continued) 3316688 3318140 3318625 239949 12/12/2019 065980 INDUSTRIAL SOFTWARE SOLUTIONS SIN005344 239950 12/12/2019 076828 INSTRUMENT TECHNOLOGIES INC B191111 239951 12/12/2019 014940 INTERSTATE BATTERY SYSTEMS 300-10065852 7.2.a Page: 28 PO # Description/Account Amoun RUBBER BANDS Rubber bands #19 001.000.31.514.23.31.00 4.2 10.4% Sales Tax 001.000.31.514.23.31.00 0.4z POST IT NOTES, SPONGES, TISSU Post it note pads, Sponges, Tissues E 001.000.31.514.23.31.00 39.2z 10.4% Sales Tax 001.000.31.514.23.31.00 4.0 � O WWTP: PO 149 - LINERS FOR KITC PO 149 - LINERS FOR KITCHEN TR, o L 423.000.76.535.80.31.00 91.3E a 10.4% Sales Tax Q 423.000.76.535.80.31.00 9.5( M Total : 527.3( N WWTP: PO 2799 2020 WONDERWP r N 2020 WONDERWARE CUSTOMER 1 N 423.000.76.535.80.41.00 13,555.0( E 10.4% Sales Tax 423.000.76.535.80.41.00 1,409.7, Total : 14,964.7, E WWTP: PO 2901 CALIBRATE VACUI PO 2901 CALIBRATE VACUUM GAU 423.000.76.535.80.41.00 r 522.5( Q Freight 423.000.76.535.80.41.00 10.0( Total : 532.5( FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.20 24.9. 10.4% Sales Tax Page: 28 Packet Pg. 57 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 29 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239951 12/12/2019 014940 INTERSTATE BATTERY SYSTEMS (Continued) 511.000.77.548.68.31.20 2.5� Total: 27.5' 239952 12/12/2019 072627 INTRADO LIFE & SAFETY INC 7011252 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 200.0( Total : 200.0( 239953 12/12/2019 075062 JAMESTOWN NETWORKS 5670 FIBER OPTICS INTERNET CONNEC Dec-19 Fiber Optics Internet Connect 512.000.31.518.87.42.00 500.0( 10.4% Sales Tax 512.000.31.518.87.42.00 52.0( Total : 552.0( 239954 12/12/2019 075265 KBA INC 3004901 E7MA.SERVICES THRU 11/30/19 E7MA.Services thru 11/30/19 332.000.64.594.76.65.41 123.5E E7MA.Services thru 11/30/19 126.000.64.594.76.65.41 58.4( E7MA.Services thru 11/30/19 125.000.64.594.76.65.41 78.7< Total : 260.71 239955 12/12/2019 067568 KPG INC 10-4619 E7DC.SERVICES THRU 10/25/19 E7DC.Services thru 10/25/19 112.000.68.595.33.65.41 5,558.7E E7DC.Services thru 10/25/19 112.000.68.595.20.61.00 2,003.9� 1-2019 E7DC.SERVICES THRU 1/25/19 E7DC.Services thru 1/25/19 112.000.68.595.33.65.41 18, 204.0 1 E7DC.Services thru 1/25/19 112.000.68.595.20.61.00 2,766.5' 9-2519 REV E7DC.SERVICES THRU 9/25/19 Page: 29 Packet Pg. 58 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239955 12/12/2019 067568 KPG INC (Continued) E7DC.Services thru 9/25/19 112.000.68.595.33.65.41 15,738.9z E7DC.Services thru 9/25/19 112.000.68.595.20.61.00 40,320.4� Total: 84,592.7° 239956 12/12/2019 073950 KUBWATER RESOURCES 09139 WWTP: PO 128 11/18/19 POLYMER PO 128 11/18/19 POLYMER 423.000.76.535.80.31.51 11,372.2� 10.4% Sales Tax 423.000.76.535.80.31.51 1,182.7, Total: 12,555.01 239957 12/12/2019 075848 KUOW PUGET SOUND PUBLIC RADIO IN-1191135192 BUSINESS RECRUITMENT RADIO � Business recruitment radio ads KUOb 001.000.61.558.70.41.40 5,607.0( Total : 5,607.0( 239958 12/12/2019 076498 LAW OFFICE OF KATE MOGLIA PLLC 94 CONFLICT COUNSEL - 9Z0777164 CONFLICT COUNSEL- 001.000.39.512.52.41.00 300.0( 95 CONFLICT COUNSEL - 8Z0438218 CONFLICT COUNSEL- 001.000.39.512.52.41.00 300.0( Total : 600.0( 239959 12/12/2019 075016 LEMAY MOBILE SHREDDING 4638374 SHREDDING SERVICES NOV. 2019 shredding service 11/26/29 001.000.25.514.30.41.00 24.6( 4639081 LEMAY SHREDDING DEC 2019 LEMAY SHREDDING DEC 2019 001.000.23.512.50.49.00 34.5, Total : 59.11 239960 12/12/2019 077290 LOPEZ, ROJELIO 4 ElCA.SERVICES THRU 12/5/19 Page: 30 Packet Pg. 59 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239960 12/12/2019 077290 LOPEZ, ROJELIO (Continued) 239961 12/12/2019 076001 LUCIE R BERNHEIM, ATTYAT LAW 27306 239962 12/12/2019 020039 MCMASTER-CARR SUPPLY CO 27307 27308 27309 18881147 19095819 PO # Description/Account E1 CA.Services thru 12/5/19 112.000.68.595.33.65.41 Total : CONFLICT COUNSEL - 9Z0060642 CONFLICT COUNSEL- 001.000.39.512.52.41.00 CONFLICT COUNSEL - 9Z0794152 / CONFLICT COUNSEL- 001.000.39.512.52.41.00 CONFLICT COUNSEL - 9Z0757978 CONFLICT COUNSEL- 001.000.39.512.52.41.00 CONFLICT COUNSEL - 9Z0819385 CONFLICT COUNSEL- 001.000.39.512.52.41.00 Total WWTP: PO 92 - SAW BLADES, ROF PO 92 - SAW BLADES, ROPES 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 WWTP: PO 95 - PADLOCKS PO 95 - PADLOCKS 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 WWTP: PIPE FIT.BUSHINGS & PIPE PIPE FIT.BUSHINGS & PIPE 423.000.76.535.80.48.00 7.2.a Page: 31 Page: 31 Packet Pg. 60 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239962 12/12/2019 020039 MCMASTER-CARR SUPPLY CO Voucher List City of Edmonds 7.2.a Page: 32 Invoice PO # Description/Account Amoun (Continued) Freight 423.000.76.535.80.48.00 8.5E 10.4% Sales Tax -71 423.000.76.535.80.48.00 4.5E 19379709 WWTP: 10/22/19 PARTIAL CREDIT F 10/22/19 PARTIAL CREDIT PIPE FIT m 423.000.76.535.80.48.00 -28.6' E 10.4% Sales Tax 423.000.76.535.80.48.00 _M -2.9£ 19527064 WWTP: 10/23/19 CREDIT 2 SAW BL O 10/23/19 CREDIT 2 SAW BLADES F( 423.000.76.535.80.48.00 -97.4, 0- 10.4% Sales Tax a 423.000.76.535.80.48.00 -10.1 < Q 19527065 WWTP: 10/23/19 CREDIT 2 SAW BL CREDIT 2 SAW BLADES FOR INV 11 423.000.76.535.80.48.00 -97.4, r Freight N 423.000.76.535.80.48.00 -10.0£ 10.4% Sales Tax E 423.000.76.535.80.48.00 -11.1 £ U 19527205 WWTP: 10/23/19 PARTIAL CREDIT Credit 2 of the 4 purchased - 10/23/1 E 423.000.76.535.80.48.00 -100.2E E 10.4% Sales Tax @ 423.000.76.535.80.48.00 -10.4< Q 19808961 WWTP: 10/25/19 PARTIAL CREDIT/ 10/25/19 PARTIAL CREDIT AGAINST 423.000.76.535.80.48.00 -90.3z 21800944 WWTP: PO 119 - AIR REGULATOR £ AIR REGULATOR & MOUNT BRACK 423.000.76.535.80.48.00 53.7( Freight 423.000.76.535.80.48.00 8.7- Page: 32 Packet Pg. 61 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 33 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239962 12/12/2019 020039 MCMASTER-CARR SUPPLY CO (Continued) 10.4% Sales Tax 423.000.76.535.80.48.00 6.4� 21944633 WWTP: PO 134 - AIR REGULATOR PO 134 - AIR REGULATORS 423.000.76.535.80.48.00 79.0E Freight U 423.000.76.535.80.48.00 8.7- E 10.4% Sales Tax 423.000.76.535.80.48.00 _M 9.1 , 2 22229154 WWTP: PO 140- FITTINGS & TEE C o PO 140- FITTINGS & TEE OUTLET 423.000.76.535.80.48.00 179.3( 0- Freight Q- a 423.000.76.535.80.48.00 13.5( Q 10.4% Sales Tax rn 423.000.76.535.80.48.00 20.0E 22420116 WWTP: PO 146 - VALVES, PIPE FIT' N T PO 146 - VALVES, PIPE FITTINGS 423.000.76.535.80.48.00 229.5E Freight E 423.000.76.535.80.48.00 17.9z 10.4% Sales Tax 423.000.76.535.80.48.00 25.7z 23226125 WWTP: PO 151 - GLASS DISCS E PO 151 - GLASS DISCS t @ 423.000.76.535.80.48.00 10.1 Q Freight 423.000.76.535.80.48.00 7.6E 10.4% Sales Tax 423.000.76.535.80.48.00 1.8E Total : 445.8: 239963 12/12/2019 020900 MILLERS EQUIP & RENT ALL INC 317335 PM SUPPLIES: FILLER CAP, PROM, PM SUPPLIES: FILLER CAP, PROM, 001.000.64.576.80.31.00 45.2E Page: 33 Packet Pg. 62 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 34 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239963 12/12/2019 020900 MILLERS EQUIP & RENT ALL INC (Continued) 10.4% Sales Tax 001.000.64.576.80.31.00 4.7' 317660 PM SUPPLIES: SERVICE KIT PM SUPPLIES: SERVICE KIT 001.000.64.576.80.31.00 29.9E 10.4% Sales Tax 001.000.64.576.80.31.00 3.1 , Total : 83.0E 239964 12/12/2019 069582 MORRIS WAGNER 09102019-LTAC LOG CABIN EXTERIOR RESTORATI Log Cabin exterior restoration 120.000.31.575.42.41.50 3,815.0( 10.4% Sales Tax 120.000.31.575.42.41.50 396.7( Total: 4,211.7E 239965 12/12/2019 070028 MPA 12/10/19 MPA 2020 DUES - OMAR GAMEZ MPA 2020 DUES- 001.000.23.523.30.49.00 40.0( 12-6-19 MPA 2020 DUES - SHERMAN MAH MPA 2020 DUES- 001.000.23.523.30.49.00 40.0( Tota I : 80.0( 239966 12/12/2019 064570 NATIONAL SAFETY INC 0562784-IN WWTP: PO 104 - SENSOR VENTIS PO 104 - SENSOR VENTIS 423.000.76.535.80.48.00 187.0( Freight 423.000.76.535.80.48.00 7.5( 10.4% Sales Tax 423.000.76.535.80.48.00 20.2, Total : 214.7; 239967 12/12/2019 070855 NAVIA BENEFIT SOLUTIONS 10219799 NOVEMBER FSA FEES NOVEMBER FSA FEES Page: 34 Packet Pg. 63 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 35 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239967 12/12/2019 070855 NAVIA BENEFIT SOLUTIONS (Continued) 001.000.22.518.10.41.00 150.0( Tota I : 150.0( 239968 12/12/2019 074866 NORTHWEST PLAYGROUND EQUIPMEN 45982 BENCHES AND PLAQUES BENCHES AND PLAQUES 127.000.64.575.50.31.00 9,253.8( 10.4% Sales Tax 127.000.64.575.50.31.00 962.4( Total : 10,216.2( 239969 12/12/2019 025690 NOYES, KARIN 000 00 961 ADB MEETING MINTUES 12/4/2019 ADB Meeting Mintues 12/4/2019 001.000.62.558.60.41.00 240.5( Total : 240.5( 239970 12/12/2019 026200 OLYMPIC VIEW WATER DISTRICT 0054671 HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 23.5 0060860 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 122.0z Total : 145.61 239971 12/12/2019 072739 O'REILLY AUTO PARTS 3685-440009 FLEET - PARTS- FLEET-PARTS- 511.000.77.548.68.31.10 90.7, 10.4% Sales Tax 511.000.77.548.68.31.10 9.4; 3685-440129 FLEET - PARTS- FLEET-PARTS- 511.000.77.548.68.31.10 331.7, Freight 511.000.77.548.68.31.10 18.2, 10.4% Sales Tax 511.000.77.548.68.31.10 36.3� Page: 35 Packet Pg. 64 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 36 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239971 12/12/2019 072739 O'REILLYAUTO PARTS (Continued) 3685-443183 FLEET - PARTS- FLEET-PARTS- 511.000.77.548.68.31.10 -305.7, 10.4% Sales Tax 511.000.77.548.68.31.10 -31.8( 3685-444176 UNIT 80 - PARTS UNIT 80 - PARTS 511.000.77.548.68.31.10 6.2� 10.4% Sales Tax 511.000.77.548.68.31.10 0.6E Total : 155.8E 239972 12/12/2019 075735 PACIFIC SECURITY 29972 SECURITY - NOVEMBER 2019 SECURITY- 001.000.23.512.50.41.00 3,389.1 Total : 3,389.1 239973 12/12/2019 077288 PANG, LAWRENCE 10/25/19 INTERPRETER - 9Z0720049 INTERPRETER- 001.000.23.512.50.41.01 105.8E Total : 105.8E 239974 12/12/2019 073871 PERSONNEL EVALUATION INC 34902 INV 34902 EDMONDS PD - NOVEME WEB BASED PEP TEST 001.000.41.521.10.41.00 40.0( Total : 40.0( 239975 12/12/2019 074793 PETDATA INC 8151 INV 8151 - EDMONDS PD- NOVEMB 216 ONE YEAR LICENSES @ $4.20 001.000.41.521.70.41.00 907.2( Total : 907.2( 239976 12/12/2019 071783 PIGSKIN UNIFORMS 2019-59 INV 2019-59 - EDMONDS PD- K.BR( PIGSKIN JUMSUIT 001.000.41.521.22.24.00 540.0( Page: 36 Packet Pg. 65 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 37 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239976 12/12/2019 071783 PIGSKIN UNIFORMS (Continued) Freight 001.000.41.521.22.24.00 20.0( Sales Tax 001.000.41.521.22.24.00 47.6( Tota I : 607.6( 239977 12/12/2019 028860 PLATT ELECTRIC SUPPLY X615705 WWTP: PO 118 - STRUTS PO 118 - STRUTS 423.000.76.535.80.48.00 1,266.7, 10.4% Sales Tax 423.000.76.535.80.48.00 131.7z X648016 WWTP: PO 118 - LEDS PO 118 - LEDS 423.000.76.535.80.48.00 373.3E 10.4% Sales Tax 423.000.76.535.80.48.00 38.& X669549 WWTP: PO 144 - SPRING NUTS PO 144 - SPRING NUTS 423.000.76.535.80.48.00 173.5� 10.4% Sales Tax 423.000.76.535.80.48.00 18.01, Total: 2,002.3' 239978 12/12/2019 075730 POFF, MICHELLE POFF CNOA EXP CLAIM POFF CNOA EXPENSE CLAIM 11/1� PER DIEM RENO 11/21-11/26/19 001.000.41.521.40.43.00 330.0( Total : 330.0( 239979 12/12/2019 073988 PRECISION CONCRETE CUTTING WA24704KE STREET - 2019 SPRING PROJECT, STREET - 2019 SPRING PROJECT, 111.000.68.542.61.48.00 5,675.0( 10.4% Sales Tax 111.000.68.542.61.48.00 590.2( Total : 6.265.2( Page: 37 Packet Pg. 66 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239980 12/12/2019 064088 PROTECTION ONE Voucher List City of Edmonds 7.2.a Page: 38 Invoice PO # Description/Account Amoun 2010551 ALARM MONITORING MEADOWDAI FIRE INSPECTION & ADMIN FEES - 001.000.66.518.30.41.00 35.0( ADMIN FEES - 6801 N MEADOWDA 001.000.66.518.30.42.00 35.0( ui 10.4% Sales Tax 001.000.66.518.30.41.00 3.61 291104 PROJECT COSTS - PARKS MAINT E Project Costs - 600 3RD AVE S M 001.000.66.518.30.48.00 2,166. & 291104 EQUIPMENT INSTALLATION FOR FI O EQUIPMENT INSTALLATION FOR FI 001.000.66.518.30.41.00 110.4( 0- 291104 ALARM MONITORING & INSPECTIC Q- ALARM MONITORING FIRE STATIOI o. Q 001.000.66.518.30.42.00 148.7, FIRE INSPECTION - FIRE STATION 001.000.66.518.30.41.00 116.3" r 10.4% Sales Tax 001.000.66.518.30.42.00 15.4, N 291104 ALARM MONITORING - FIRE STATIC E ALARM MONITORING FOR FIRE ST 001.000.66.518.30.42.00 70.9E FIRE INSPECTION - FIRE STATION y 001.000.66.518.30.41.00 55.4, E 10.4% Sales Tax @ 001.000.66.518.30.42.00 7.3E Q 291104 ALARM MONITORING - PUBLIC SAF FIRE INSPECTION - 250 5th Ave N 001.000.66.518.30.41.00 153.3z ALARM MONITORING FOR PUBLIC 001.000.66.518.30.42.00 55.9E 10.4% Sales Tax 001.000.66.518.30.42.00 5.8, 291104 ALARM MONITORING - PARKS, FS Page: 38 Packet Pg. 67 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 39 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 239980 12/12/2019 064088 PROTECTION ONE (Continued) ALARM MONITORING FOR PARKS 1 001.000.66.518.30.42.00 25.8� ALARM MONITORING FOR PARKS I 001.000.64.576.80.42.00 25.8E ui ALARM MONITORING FOR FIRE ST m 001.000.66.518.30.42.00 34.1 £ u FIRE INSPECTION - SNO-ISLE, 650 E 001.000.66.518.30.41.00 ALARM MONITORING - SNO-ISLE, E 001.000.66.518.30.42.00 92.8E o ALARM MONITORING - PUBLIC SAF 001.000.66.518.30.42.00 50.7' o ALARM MONITORING - WWTP, 200 Q' a 001.000.66.518.30.42.00 50.7' Q ALARM MONITORING - MUSEUM, 1 001.000.66.518.30.42.00 129.0E N 10.4% Sales Tax04 r 001.000.66.518.30.42.00 9.6( 31146525 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 12 E E 001.000.66.518.30.42.00 129.0E 31146525 FIRE INSPECTION - CITY HALL FIRE INSPECTION - CITY HALL, 121 001.000.66.518.30.41.00 84.8E E Total: 3,929.0: @ 239981 12/12/2019 030780 QUIRING MONUMENTS INC 20703 MARKER/INSCRIPTION-SPECHT r Q MARKER/INSCRIPTION-SPECHT 130.000.64.536.20.34.00 384.0( 20704 INSCRIPTION SHUTTER/NICHE-DO INSCRIPTION SHUTTER/NICHE-DO 130.000.64.536.20.34.00 150.0( Tota I : 534.0( 239982 12/12/2019 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE Page: 39 Packet Pg. 68 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239982 12/12/2019 061540 REPUBLIC SERVICES #197 (Continued) 239983 12/12/2019 064769 ROMAINE ELECTRIC 239984 12/12/2019 066964 SEATTLE AUTOMOTIVE DIST INC PO # Description/Account FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH ; 001.000.65.518.20.47.00 PUBLIC WORKS OMC 7110 210TH ; 111.000.68.542.90.47.00 PUBLIC WORKS OMC 7110 210TH 421.000.74.534.80.47.00 PUBLIC WORKS OMC 7110 210TH ; 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH 511.000.77.548.68.47.00 PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 3-0197-0801132 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST 001.000.66.518.30.47.00 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL 001.000.66.518.30.47.00 Total 5-025399 UNIT 80 & 083 - CORE EXCHANGE UNIT 80 & 083 - CORE EXCHANGE 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total S3-5004264 FLEET - PARTS FLEET - PARTS 511.000.77.548.68.34.40 10.4% Sales Tax 511.000.77.548.68.34.40 7.2.a Page: 40 Amoun 202.6( N 34.2< t U 130.0E E 130.0� 0 130.0� > 0 L 130.0E a a 130.0E N 218.3, N E 71.4E 1,177.0F m E t U 207.8� r Q 21.6, 229.51 523.1 54.4 Page: 40 Packet Pg. 69 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 41 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239984 12/12/2019 066964 SEATTLE AUTOMOTIVE DIST INC (Continued) S3-5004950 UNIT 123- PARTS UNIT 123- PARTS 511.000.77.548.68.31.10 22.1E 10.4% Sales Tax 511.000.77.548.68.31.10 2.3( Total: 601.9f 239985 12/12/2019 074997 SEITEL SYSTEMS, LLC 50431 REMOTE AND ONSITE COMPUTER E Remote computer support - 11/11/19 512.000.31.518.88.41.00 85.0( o Onsite computer support - 11/05/19 R 512.000.31.518.88.41.00 637.5( p Total: 722.5( Q. a Q 239986 12/12/2019 076735 SIGNALSCAPE INC 8509 INV 8509- CUST EDMO1000 - EDMC SUPPORT AND MAINT. 1 YEAR 001.000.41.521.21.48.00 314.0( N Total : T 314.0( N T" 239987 12/12/2019 037375 SNO CO PUD NO 1 200202919 LIFT STATION #8 113 RAILROAD AV N E LIFT STATION #8 113 RAILROAD AV 423.000.75.535.80.47.10 64.7E 200326460 HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON t 001.000.64.576.80.47.00 18.3, 200493153 TRAFFIC LIGHT 22000 76TH AVE W M TRAFFIC LIGHT 22000 76TH AVE W Q 111.000.68.542.64.47.00 37.3, 200650851 CITY PARK RESTROOMS CITY PARK RESTROOMS 001.000.64.576.80.47.00 22.3' 200663953 ANWAY PARK 131 SUNSET AVE / M ANWAY PARK 131 SUNSET AVE / M 001.000.64.576.80.47.00 83.1 , 200913853 DECORATIVE LIGHTING 115 2ND A) Page: 41 Packet Pg. 70 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239987 12/12/2019 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 7.2.a Page: 42 Invoice PO # Description/Account Amoun (Continued) DECORATIVE LIGHTING 115 2ND A) 111.000.68.542.63.47.00 17.7z 201054327 BRACKETT'S LANDING NORTH 50 I BRACKETT'S LANDING NORTH 50 I 001.000.64.576.80.47.00 44.9, 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI TRAFFIC LIGHT 23800 FIRDALE AVI E 111.000.68.542.64.47.00 32.61 201501277 LIFT STATION #14 7905 1 /2 211 TH F LIFT STATION #14 7905 1 /2 211 TH F o 423.000.75.535.80.47.10 20.91 �a 201532926 LIFT STATION #7 121 W DAYTON S- 0- LIFT STATION #7 121 W DAYTON S- Q 423.000.75.535.80.47.10 159.6: Q 201711785 STREET LIGHTING (183 LIGHTS @ STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 8.61 r 202114484 CITY PARK S RESTROOMS & SHEL N CITY PARK S RESTROOMS & SHEL y 001.000.64.576.80.47.00 103.6� . 202139655 BRACKETT'S LANDING SOUTH 100 BRACKETT'S LANDING SOUTH 100 a ; 001.000.64.576.80.47.00 31.8E y 202250635 9TH/GASPER LANDSCAPE BED / M E 9TH/GASPER LANDSCAPE BED / M U 001.000.64.576.80.47.00 18.3, r 202356739 TRAFFIC LIGHT 21530 76TH AVE W Q TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 30.8E 202499539 LIFT STATION #1 105 GASPERS ST LIFT STATION #1 105 GASPERS ST 423.000.75.535.80.47.10 427.5E 202529186 STREET LIGHTING (303 LIGHTS @ STREET LIGHTING (303 LIGHTS @ 111.000.68.542.63.47.00 3,955.0' Page: 42 Packet Pg. 71 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher List City of Edmonds 7.2.a Page: 43 Voucher Date Vendor Invoice PO # Description/Account Amoun 239987 12/12/2019 037375 SNO CO PUD NO 1 (Continued) 202529202 STREET LIGHTING (13 LIGHTS @ 4 STREET LIGHTING (13 LIGHTS @ 4 111.000.68.542.63.47.00 110.5E .. 202576153 STREET LIGHTING (2029 LIGHTS C STREET LIGHTING (2029 LIGHTS C 111.000.68.542.63.47.00 15,915.3� 202579488 STREET LIGHTING (58 LIGHTS @ 2 E STREET LIGHTING (58 LIGHTS @ 2 111.000.68.542.63.47.00 378.8' 202579520 WWTP: 11/1-11/30/19 ENERGY MGN o 11/1-11/30/19 ENERGY MGMT SERV �a 423.000.76.535.80.47.61 9.4£ o 204714893 STREET LIGHTING (1 LIGHT @ 150' L Q- STREET LIGHTING (1 LIGHT @ 150' Q 111.000.68.542.63.47.00 5.11 204714927 STREET LIGHTING (18 LIGHTS @ 2 STREET LIGHTING (18 LIGHTS C 2 r 111.000.68.542.63.47.00 120.0' N 204714935 STREET LIGHTING (5 LIGHTS @ 40 y STREET LIGHTING (5 LIGHTS @ 40 E 111.000.68.542.63.47.00 60.0( 204714943 STREET LIGHTING (2 LIGHTS @ 10 a ; STREET LIGHTING (2 LIGHTS @ 10 y 111.000.68.542.63.47.00 15.2( E 204714950 STREET LIGHTING (26 LIGHTS @ 2 @ STREET LIGHTING (26 LIGHTS @ 2 r 111.000.68.542.63.47.00 95.5' Q 205184385 LIFT STATION #5 432 3RD AVE S / fV LIFT STATION #5 432 3RD AVE S / fV 423.000.75.535.80.47.10 25.5� 205307580 DECORATIVE & STREET LIGHTING DECORATIVE & STREET LIGHTING 111.000.68.542.64.47.00 212.5< 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W Page: 43 Packet Pg. 72 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 44 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239987 12/12/2019 037375 SNO CO PUD NO 1 (Continued) 111.000.68.542.64.47.00 89.4, 222398059 SIGNAL CABINET 22730 HIGHWAY,. SIGNAL CABINET 22730 HIGHWAY,. 111.000.68.542.64.47.00 127.7E Total: 22,243.1 U 239988 12/12/2019 070167 SNOHOMISH COUNTY TREASURER E7DC.VIP Ridge E7DC.VIP RIDGE ACRES - EXCISE' t U E7DC.VIP Ridge Acres - Excise Tax E 112.000.68.595.20.61.00 M 190.0z z Total: 190.0d o 239989 12/12/2019 075675 SORENSON FORENSICS LLC 46816 INV 46816 - EDMONDS PD- CS 19-1 > STR ANALYSIS- 3 HRS- CS 19-1387 0 Q. 001.000.41.521.21.41.00 840.0( Q Total : 840.0( .. rn 239990 12/12/2019 038300 SOUND DISPOSAL CO 103583 CIVIC CENTER 250 5TH AVE N N CIVIC CENTER 250 5TH AVE N04 r 001.000.66.518.30.47.00 689.5 103584 WWTP: 12/1/19 RECYCLING 12/1/19 RECYCLING & TAXES 423.000.76.535.80.47.66 38.7,' 103585 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 724.4, t 103586 SNO-ISLE LIBRARY 650 MAIN ST M M SNO-ISLE LIBRARY 650 MAIN ST Q 001.000.66.518.30.47.00 605.1 £ 103587 PARKS MAINT GARBAGE AND REC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 1,022.9z 103588 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 517.7E Total: 3,598.6, Page: 44 Packet Pg. 73 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 45 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 239991 12/12/2019 040430 STONEWAY ELECTRIC SUPPLY S102941935.001 BRACKETTS LANDING - SUPPLIES BRACKETTS LANDING - SUPPLIES 001.000.66.518.30.31.00 290.5' Freight 001.000.66.518.30.31.00 14.7( ui 10.5% Sales Tax 001.000.66.518.30.31.00 32.0E u S102949894.001 CITY PARK BUILDING - SUPPLIES E CITY PARK BUILDING - SUPPLIES 001.000.66.518.30.31.00 27.2( 10.5% Sales Tax o 001.000.66.518.30.31.00 2.8E S102949894.002 CITY PARK BUILDING - SUPPLIES o CITY PARK BUILDING - SUPPLIES Q- a 001.000.66.518.30.31.00 197.4E Q 10.5% Sales Tax 001.000.66.518.30.31.00 20.7; Total: 585.5( r N 239992 12/12/2019 077312 SUBMITTABLE 2019-107232 EAC: ANNUAL SUBSCRIPTION y EAC: ANNUAL SUBSCRIPTION E 117.100.64.573.20.41.00 5,154.0( T EAC: ANNUAL SUBSCRIPTION 123.000.64.573.20.49.00 1,000.0( y Total: 6,154.0( E U 239993 12/12/2019 077153 SWARTZ, SIERRA SWARTZ 11/19 SWARTZ EXPENSE CLAIM - COLLI; PER DIEM SPOKANE 11/3-11/12 r Q 001.000.41.521.40.43.00 446.2E MILEAGE POV - EDMONDS-SPOKA 001.000.41.521.40.43.00 342.2( PER DIEM SPOKANE 11/13-11/22 001.000.41.521.40.43.00 458.2E Total: 1,246.7( 239994 12/12/2019 040916 TC SPAN AMERICA 91049 WATER/ SEWER - EMBROIDERY OI Page: 45 Packet Pg. 74 vchlist 12/12/2019 1:26:13PM Bank code : usbank Voucher Date Vendor 239994 12/12/2019 040916 TC SPAN AMERICA 239995 12/12/2019 027269 THE PART WORKS INC 239996 12/12/2019 075587 THE UPS STORE #6392 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) WATER/ SEWER - EMBROIDERY OI 421.000.74.534.80.24.00 WATER/ SEWER - EMBROIDERY OI 423.000.75.535.80.24.00 10.4% Sales Tax 421.000.74.534.80.24.00 10.4% Sales Tax 423.000.75.535.80.24.00 Total INV50432 FIRE STATION 17 - PARTS FIRE STATION 17 - PARTS 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 INV50467 FIRE STATION 17 - PARTS FIRE STATION 17 - PARTS 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 239997 12/12/2019 064905 TYDI CONCRETE CUTTING & CORING 1238 Total : WWTP: 11/8 & 11/22/19 SHIP CHGS 11/8/19: 2 Ship Charges (to Alicat 423.000.76.535.80.42.00 Total WWTP: PO 143 - CORE DRILL NEW PO 143 - CORE DRILL NEW LINE T( 423.000.76.535.80.41.00 10.4% Sales Tax 7.2.a Page: 46 Page: 46 Packet Pg. 75 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 239997 12/12/2019 064905 TYDI CONCRETE CUTTING & CORING (Continued) 239998 12/12/2019 070767 UNITED RENTALS NW INC 239999 12/12/2019 075496 VALERIE INC 240000 12/12/2019 068259 WA ST CRIMINAL JUSTICE 240001 12/12/2019 075155 WALKER MACY LLC 240002 12/12/2019 065035 WASHINGTON STATE PATROL PO # Description/Account 423.000.76.535.80.41.00 Total : 176050750-001 PM: GENIE RENTAL PM: GENIE RENTAL: PLAZATREE L 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total 12072019 HOLIDAY MARKET MANAGER FINA Holiday Market manager final paymer 001.000.61.558.70.41.00 Total 201133605 INV 201133605 CUST 23104-001 BLI BLEA CLASS 797 GONZALEZ 001.000.41.521.40.49.00 BLEA CLASS 797 LOCKE 001.000.41.521.40.49.00 BLEA CLASS 797 MARTINEZ 001.000.41.521.40.49.00 BLEA CLASS 797 MORRIS 001.000.41.521.40.49.00 BLEA CLASS 797 STRANGE 001.000.41.521.40.49.00 Total P3282.04-19 CIVIC LANDSCAPE ARCHITECTURE CIVIC LANDSCAPE ARCHITECTURE 126.000.64.594.76.65.41 Total 120003572 INV 120003572 - EDMONDS PD CPL BACKGROUND CHECKS 7.2.a Page: 47 Page: 47 Packet Pg. 76 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 48 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240002 12/12/2019 065035 WASHINGTON STATE PATROL (Continued) 001.000.237.100 106.0( BACKGROUND CHECKS 001.000.41.521.11.41.00 34.2E Tota I : 140.2' 240003 12/12/2019 045912 WASPC 29304 INV 29304 EDMONDS PD - COMPAF WASPC FALL CONF. REGISTRATIO 001.000.41.521.40.49.00 400.0( Total : 400.0( 240004 12/12/2019 070180 WATAI WATAI 2020 WATAI 2020 FOR STRUM, SWARTZ 2020 MEMBERSHIP - STRUM 001.000.41.521.71.49.00 60.0( 2020 MEMBERSHIP - SWARTZ 001.000.41.521.71.49.00 60.0( WATAI APP - SWARTZ WATAI APPLICATION FEE - SWART, APPLICATION FEE - SWARTZ 001.000.41.521.71.49.00 20.0( Tota I : 140.0( 240005 12/12/2019 075635 WCP SOLUTIONS 11514089 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 276.0( 10.4% Sales Tax 001.000.66.518.30.31.00 28.7( 11516760 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 1,776.31 10.4% Sales Tax 001.000.66.518.30.31.00 184.7z Total : 2,265.71 240006 12/12/2019 069691 WESTERN SYSTEMS 0000041005 TRAFFIC - RADAR FEED BACK 8-Cj TRAFFIC - RADAR FEED BACK 8-C) 111.000.68.542.64.31.00 5,639.9� Page: 48 Packet Pg. 77 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 49 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240006 12/12/2019 069691 WESTERN SYSTEMS (Continued) 10.4% Sales Tax 111.000.68.542.64.31.00 586.5E 0000041117 TRAFFIC - POWER SUPPLIES FOR TRAFFIC - POWER SUPPLIES FOR 111.000.68.542.64.31.00 1,309.4( Freight 111.000.68.542.64.31.00 24.0( 10.4% Sales Tax 111.000.68.542.64.31.00 138.E , Total : 7,698.6: 240007 12/12/2019 064008 WETLANDS & WOODLANDS 29457 PM: PLANTS PM: PLANTS 001.000.64.576.80.31.00 176.2( 7.8% Sales Tax 001.000.64.576.80.31.00 13.7� Total : 189.9' 240008 12/12/2019 066678 WSDA PESTICIDE MGMT DIVISION PESTICIDE LICENSE 2020 PEST LIC RENEWAL: SIENKO 2020 PEST LIC RENEWAL: SIENKO 001.000.64.576.80.49.00 33.0( Total : 33.0( 240009 12/12/2019 063008 WSDOT RE 41 JZ0185 L007 E7DC.PROJECT COSTS FOR OCTC E7DC.Project Costs for October 2019 112.000.68.595.33.65.41 1,417.2' RE 41 JZ0186 L005 E6AA.PROJECT COSTS FOR OCTO E6AA.Project Costs for October 2019 112.000.68.595.33.65.41 76.2- Total : 1,493.4, 240010 12/12/2019 077286 WSP USA INC 893924 E4MB.SERVICES THRU 8/30/19 E4MB.Services thru 8/30/19 332.000.64.594.76.65.41 949.4' 909541 E4MB.SERVICES THRU 10/31/19 Page: 49 Packet Pg. 78 vchlist 12/12/2019 1:26:13PM Voucher List City of Edmonds 7.2.a Page: 50 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 240010 12/12/2019 077286 WSP USA INC (Continued) E4MB.Services thru 10/31/19 332.000.64.594.76.65.41 3,449.2z Total: 4,398.6° 240011 12/12/2019 075122 YAKIMA CO DEPT OF CORR DEC 10, 2019 YAKIMA INMATE HOUSING & MEDS FOR ED N 5 DAYS FOR NOV C $63.65 t 001.000.39.523.60.41.50 318.2.E U E 4 DAYS FOR NOV C 98.35 001.000.39.523.60.41.50 393.4( Z OCTOBER INMATE MEDS o 001.000.39.523.60.31.00 23.4 R Total: 735.0f o L 240012 12/12/2019 051282 ZUMAR INDUSTRIES INC 30845 TRAFFIC - SUPPLIES Q- Q TRAFFIC - SUPPLIES 111.000.68.542.64.31.00 1,023.5( Freight r 111.000.68.542.64.31.00 85.0( N 10.4% Sales Tax N 111.000.68.542.64.31.00 115.3( E Total: 1,223.8( T v 130 Vouchers for bank code : usbank Bank total : 555,495.9: m 130 Vouchers in this report Total vouchers : 555,495.9: t U �a r Q Page: 50 Packet Pg. 79 7.2.b PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STM 12th Ave & Sierra Stormwater System Improvements c484 ESFE STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 183rd PI SW Storm Repairs c491 E6FE SWR 2016 Sanitary Sewer Replacement Projects c469 ESGA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA WTR 2017 Waterline Replacement Projects i014 E6JB STM 2018 Lorian Woods Study s018 EBFA STIR 2018 Minor Sidewalk Project i032 EBDA N STIR 2018 Overlay Program i030 EBCB v SWR 2018 Sewerline Overlays i035 EBCE U E SWR 2018 Sewerline Replacement Project c492 E6GC tv v STIR 2018 Traffic Calming i027 EBAA WTR 2018 Waterline Overlays i034 EBCD R WTR 2018 Waterline Replacement Project c493 E6JC 0 >Z STIR 2019 Downtown Parking Study s021 E9AC Q- Q STIR 2019 Guardrail Install i039 E9AB rn STIR 2019 Overlay Program i036 E9CA N STIR 2019 Pedestrian Safety Program i041 E9DB N r SWR 2019 Sewerline Replacement Project c516 EBGA i STM 2019 Storm Maintenance Project c525 EBFC E WTR 2019 Swedish Waterline Replacement c523 EBJA Z STIR 2019 Traffic Calming i038 E9AAIL p STIR 2019 Traffic Signal Upgrades i045 E9AD L a� UTILITIES 2019 Utility Rate & GFC Update s020 EBJB N WTR 2019 Waterline Overlay i043 E9CB 2' c WTR 2019 Waterline Replacement c498 E7JA STIR 2020 Overlay Program i042 EOCA m STIR 220th Adaptive i028 EBAB LL STM 224th & 98th Drainage Improvements c486 E6FB E STIR 228th St. SW Corridor Improvements i005 E7AC v STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD Q STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 EBDB STIR ADA Transition Plan s016 E6DB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB Revised 12/11/2019 Packet Pg. 80 7.2.b PROJECT NUMBERS (By Project Title) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 E5DA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide CIPP Sewer Rehab Phase 11 c488 E6GB STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5JB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STM Edmonds Marsh Feasibility Study c380 E2FC STR Edmonds Street Waterfront Connector c478 E5DB WTR Five Corners Reservoir Re -coating c473 E51KA PM Fourth Avenue Cultural Corridor c282 E8MA PRK Frances Anderson Center Bandshell Replacement c477 E6MB STR Hwy 99 Enhancements (Phase 111) c405 E2AD STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM Northstream Culvert Repair Under Puget Drive i011 E6FA STM Northstream Pipe Abandonment on Puget Drive c410 E3FE STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA FAC PW Concrete Regrade & Drainage South c540 E9MA STM Seaview Park Infiltration Facility c479 E5FD WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo E5NA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 E5AA UTILITIES Utility Rate Update s013 E6JA PRK Veteran's Plaza c480 E6MA STR Walnut St. Walkway (6th-7th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 E5HA Q Revised 12/11/2019 Packet Pg. 81 7.2.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Protect Title STR EOCA i042 2020 Overlay Program c368 76th Ave W at 212th St SW Intersection Improvements STIR E1DA c354 Sunset Walkway Improvements nffwy 99 Enhancements (Phase III) STM E2FC c380 Edmonds Marsh Feasibility Study E3DB 238th St. SW Walkway (100th Ave to 104th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) 79 Northstream Pipe Abandonment on Puget Drive STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration ake Ballinger Associated Projects STM E41FE c455 Dayton Street Stormwater Pump Station E4GB Citywide CIPP Sewer Rehab Phase SWR E4GC c461 Lift Station #1 Basin & Flow Study Sewer Outfall Groundwater Monitoring FAC E4MB c443 Edmonds Fishing Pier Rehab rackside Warning System STIR ESDA c474 Bikelink Project treet Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility 2016 Sanitary Sewer Replacement Projects SWR ESGB s011 Lake Ballinger Trunk Sewer Study 12th Ave & Sierra Stormwater System Improvements WWTP ESHA c481 WWTP Outfall Pipe Modifications Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) WTR ESKA c473 Five Corners Reservoir Re -coating UTILITIES s010 Standard Details Updat STIR E6AA s014 Hwy 99 Gateway Revitalization Citywide Protected missive Traffic Signal Conversion STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) ADA Transition Plan STIR E6DD i017 Minor Sidewalk Program Northstream Culvert Repair Under Puget Drive STM E6FB c486 224th & 98th Drainage Improvements s017 Stormwater Comp Plan Update STM E61FE c491 183rd PI SW Storm Repairs 2017 Sanitary Sewer Replacement Project SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC 2018 Sewerline Replacement Project UTILITIES E6JA s013 Utility Rate Update 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project Q Veteran's Plaz Revised 12/11/2019 Packet Pg. 82 7.2.b PROJECT NUMBERS (By Engineering Number) Engineering Protect Protect Accounting Funding Number Number Project Title PRK E6MB c477 Frances Anderson Center Bandshell Replacement edestrian Signals STIR E7AC i005 228th St. SW Corridor Improvements E7CD 89th P Retaining Wa STIR E7DC i026 Citywide Pedestrian Crossing Enhancements OVD Slopejepair & Stabilization STM E71`13 c495 Storm Drain Improvements @ 9510 232nd St. SW E7FG ' NPDES (StuderTSaving Salmo ) WTR E7JA c498 2019 Waterline Replacement d z E7MA aterfront Development & Restoration (Construction) E PRK E7MA c496 Waterfront Development & Restoration (Design) M Waterfront wvelopmenIffRestoration (Pre - Design) ,- 0 STR E8AA i027 2018 Traffic Calming 0 L. STIR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements CL Q 2018 Overlay Program a� STIR E8CC i031 84th Ave W Overlay from 220th to 212th N E8CD 2018 Waterline Overlays N SWR E8CE i035 2018 Sewerline Overlays N L 18 Minor Sidewalk Project 0 STIR E8D13 i033 ADA Curb Ramps E _ 238th St. Island & Misc. Ramps Z O L STM E8FA s018 2018 Lorian Woods Study d c521 4th St. & 71 st Ave Storm Improvements (n I STM E8FC c525 2019 Storm Maintenance Project >+ c516 2019 Sewerline Replacement Project y 0 WTR E8JA c523 2019 Swedish Waterline Replacement a m L 2019 Utility Rate & GFC Update PM E8MA c282 Fourth Avenue Cultural Corridor d 2019 Traffic Calming t U STIR E9AB i039 2019 Guardrail Install M Q E9AC s021 2019 Downtown Parking Study STIR E9AD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program E9DC Walnut St. Walkway (6th-7th) STM E9FA s022 Ballinger Regional Facility Pre -Design c540 PW Concrete Regrade & Drainage South Revised 12/11/2019 Packet Pg. 83 7.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accountinq Funding Number Number Project Title PM E8MA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STM E2FC c380 Edmonds Marsh Feasibility Study STIR E2AD c405 Hwy 99 Enhancements (Phase III) STM E31FE c410 Northstream Pipe Abandonment on Puget Drive STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STIR E3DD c425 236th St. SW Walkway (Edmonds Way to Madrona School) Y STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration y t STM E4FD c436 Lake Ballinger Associated Projects U E FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring O STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GB c456 Citywide CIPP Sewer Rehab Phase 1 0 SWR E4GC c461 Lift Station #1 Basin & Flow Study Q SWR E5GA c469 2016 Sanitary Sewer Replacement Projects `n on STIR E5AA c470 Trackside Warning System N WTR E5KA c473 Five Corners Reservoir Re -coating N STIRE5DA c474 Bikelink Project N L PRK E6MB c477 Frances Anderson Center Bandshell Replacement � E STIR E5DB c478 Edmonds Street Waterfront Connector Z STM E5FD c479 Seaview Park Infiltration Facility L PRK E6MA c480 Veteran's Plaza d WWTP E5HA c481 WWTP Outfall Pipe Modifications to WTR E5J13 c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) >' STM E51FE c484 12th Ave & Sierra Stormwater System Improvements CD O STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) y L STM E6FB c486 224th & 98th Drainage Improvements u_ SWR E6GB c488 Citywide CIPP Sewer Rehab Phase 11 CD STM E61FE c491 183rd PI SW Storm Repairs c� SWR E6GC c492 2018 Sewerline Replacement Project Q WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement SWR E8GA c516 2019 Sewerline Replacement Project STM E8FB c521 174th St. & 71 st Ave Storm Improvements WTR E8JA c523 2019 Swedish Waterline Replacement STM E8FC c525 2019 Storm Maintenance Project FAC E9MA c540 PW Concrete Regrade & Drainage South PRK E7MA c544 Waterfront Development & Restoration (Construction) STIR E7AC i005 228th St. SW Corridor Improvements Revised 12/11/2019 Packet Pg. 84 7.2.b PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accountinq Funding Number Number Project Title STM E61FA i011 Northstream Culvert Repair Under Puget Drive SWR E6GA i013 2017 Sanitary Sewer Replacement Project WTR E6JB i014 2017 Waterline Replacement Projects STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements Y STIR E8AA i027 2018 Traffic Calming y t STIR E8AB i028 220th Adaptive U E STIR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STIR E8CB iO3O 2018 Overlay Program O STIR E8CC i031 84th Ave W Overlay from 220th to 212th STIR E8DA i032 2018 Minor Sidewalk Project 0 STIR E8DB i033 ADA Curb Ramps Q WTR E8CD i034 2018 Waterline Overlays `n on SWR E8CE i035 2018 Sewerline Overlays N STIR E9CA i036 2019 Overlay Program N STIR E8DC i037 238th St. Island & Misc. Ramps N L STIR E9AA i038 2019 Traffic Calming E STIR E9AB i039 2019 Guardrail Install Z STIR E9DA iO4O Admiral Way Pedestrian Crossing L STIR E9DB i041 2019 Pedestrian Safety Program d STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay >' STIR E9DC i044 Walnut St. Walkway (6th-7th) STIR E9AD i045 2019 Traffic Signal Upgrades y L STM E7FG m013 NPDES (Students Saving Salmon) LL PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) N STM E71FA m105 OVD Slope Repair & Stabilization c� UTILITIES E5NA solo Standard Details Updates Q SWR E5GB s011 Lake Ballinger Trunk Sewer Study UTILITIES E6JA s013 Utility Rate Update STIR E6AA s014 Hwy 99 Gateway Revitalization STIR E6DB s016 ADA Transition Plan STM E6FD s017 Stormwater Comp Plan Update STM E8FA s018 2018 Lorian Woods Study UTILITIES E8J13 s02O 2019 Utility Rate & GFC Update STIR E9AC s021 2019 Downtown Parking Study STM E91FA s022 Ballinger Regional Facility Pre -Design Revised 12/11/2019 Packet Pg. 85 7.2.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c540 E9MA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Frances Anderson Center Bandshell Replacement c477 E6MB PRK Veteran's Plaza c480 E6MA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA Y STM 12th Ave & Sierra Stormwater System Improvements c484 ESFE y t STM 174th St. & 71st Ave Storm Improvements c521 EBFB v E STM 183rd PI SW Storm Repairs c491 E61FE STM 2018 Lorian Woods Study s018 EBFA O STM 2019 Storm Maintenance Project c525 EBFC STM 224th & 98th Drainage Improvements c486 E6FB 0 STM Ballinger Regional Facility Pre -Design s022 E91FA Q STM Dayton Street Stormwater Pump Station c455 E41FE `n on STM Edmonds Marsh Feasibility Study c380 E2FC N STM Lake Ballinger Associated Projects c436 E4FD N STM Northstream Culvert Repair Under Puget Drive i011 E61FA r to L STM Northstream Pipe Abandonment on Puget Drive c410 E31FE STM NPDES (Students Saving Salmon) m013 E7FG Z STM OVD Slope Repair & Stabilization m105 E71FA p L STM Seaview Park Infiltration Facility c479 ESFD IL STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB a� STM Stormwater Comp Plan Update s017 E6FD c STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC 3 STIR 2018 Minor Sidewalk Project i032 EBDA y L STIR 2018 Overlay Program i030 EBCB u_ STIR 2018 Traffic Calming i027 EBAA N t STIR2019 Downtown Parking Study s021 E9AC c� STIR 2019 Guardrail Install i039 E9AB Q STIR 2019 Overlay Program i036 E9CA STIR 2019 Pedestrian Safety Program i041 E9DB STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 E9AD STIR 2020 Overlay Program i042 EOCA STIR 228th St. SW Corridor Improvements i005 E7AC STIR 236th St. SW Walkway (Edmonds Way to Madrona School) c425 E3DD STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA Revised 12/11/2019 Packet Pg. 86 7.2.b PROJECT NUMBERS (By Funding) Project Engineering Accounting Project Funding Project Title Number Number STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 E8CC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 E8DB STIR ADA Transition Plan s016 E6DB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 E5DA STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 E5DB STIR Hwy 99 Enhancements (Phase III) c405 E2AD STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 E5AA STIR Walnut St. Walkway (6th-7th) i044 E9DC STIR 220th Adaptive i028 E8AB SWR 2016 Sanitary Sewer Replacement Projects c469 E5GA SWR 2017 Sanitary Sewer Replacement Project i013 E6GA SWR 2018 Sewerline Overlays i035 E8CE SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 E8GA SWR Citywide CIPP Sewer Rehab Phase I c456 E4GB SWR Citywide Cl PP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s011 E5GB SWR Lift Station #1 Basin & Flow Study c461 E4GC UTILITIES 2019 Utility Rate & GFC Update s020 E8,113 UTILITIES Standard Details Updates solo E5NA UTILITIES Utility Rate Update s013 E6JA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Overlays i034 E8CD WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 E8JA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 E5J13 WTR Five Corners Reservoir Re -coating c473 E5KA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 E5HA Q Revised 12/11/2019 Packet Pg. 87 7.3 City Council Agenda Item Meeting Date: 12/17/2019 Amendment Bob Burchowitz Public Defense Oversight Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The City contracted with Mr. Boruchowitz for the 2019 budget year to provide oversight for the City's public defense program in order to ensure appropriate public defense and mitigate exposure for the City. Staff Recommendation Amend current contract to extend for one year with no pricing increase for the annual cost of the contract. Narrative See attached contract amendment Attachments: Bob Boruchowitz Amendment 2020 Packet Pg. 88 7.3.a { of ED%41 Dave Earliri o City of Edmonds May 121 FIFTH AVENUE N. • EDMONDS, WA 9B020 • 425-771-0251 'NC. 1 g90 AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WHEREAS, the City of Edmonds, a Washington municipal corporation (the "City'), and the Robert C. Boruchowitz (the "Consultant"), entered into an underlying agreement for the provision of consultation services related to the assessment of the City's public defense services for 2019 ("Underlying Agreement'), dated December 18, 2018; and WHEREAS, Section 12 of the Underlying Agreement provides for the amendment thereof by a written agreement signed by both parties; and WHEREAS, the parties have agreed to extend the term of the Underlying Agreement through December 31, 2020; and WHEREAS, the parties have agreed to maintain the 2019 rates of compensation for the work to be performed pursuant to the Underlying Agreement for the duration of this contract extension; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties to the Underlying Agreement as follows: 1. The Underlying Agreement, which is incorporated by this reference as if fully set forth herein, is amended in, but only in, the following respects: 1.1 Compensation. Section 2 ("Payments"), subsection A, of the Underlying Agreement is hereby amended to read as follows: A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth on the fee schedule found in Exhibit A; provided, in no event shall the payment for work performed in 2019 and 2020 pursuant to this Agreement exceed the sum of Fifty -Five Thousand Dollars ($55,000.00). 1.2 Extension of Term. Section 4 ("Time of Performance") of the Underlying Agreement is hereby amended to read as follows: This Agreement shall be in effect from January 1, 2019 through December 31, 2020. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. Packet Pg. 89 7.3.a 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of December 2019. CITY OF EDMONDS Dave Earling, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON) }ss COUNTY OF KING } CKIM6Y#1:ft"30y 44xc. ar-:p Robert C. Boruchowitz On this 15 4 day of December 2019, before me, the under -signed, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Robert C. Boruchowitz, and executed the foregoing instrument, and acknowledged the said instrument to be his free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. KEITH BUEHNER Notary Public State of Washington NOTARY PUBLIC My Appointment Expires Oct 26, 2020 My commission expires: 1 Q� 6 /42-16 Packet Pg. 90 7.4 City Council Agenda Item Meeting Date: 12/17/2019 Amendment #4 to Prosecuting Attorney Services Contract Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History In 2019 the City conducted an RFP process for Prosecuting Attorney services. A committee review the two submissions. One of which was submitted by the current firm providing Prosecuting Attorney Services, Zachor & Thomas. These submissions were evaluated by a review committee. On October 22nd Council was presented with proposals from both applicants along with the recommendations from the review committee. Council motion and approved to proceed with a contract with Zachor and Thomas for one year. Staff Recommendation Approve the amendment to the Zachor & Thomas contract extending the contract for one year, inclusive of clarifying language regarding scope of service and contract costs. Narrative See attached contract. Attachments: Z T signed Amendment 4 - Edmonds Zachor Thomas Attorney Services Agreement (Final)2020 Packet Pg. 91 7.4.a AMENDMENT NO.4 TO PROFESSIONAL SERVICES AGREEMENT PROSECUTING ATTORNEY SERVICES WHEREAS, the City of Edmonds, a Washington municipal corporation (hereinafter referred to as the "City"), and the Law Offices of Zachor & Thomas, Inc., P.S. (hereinafter referred to as the "Consultant"), entered into an underlying agreement for the provision of prosecuting attorney services dated January 2013, (hereinafter referred to as the "Underlying Agreement"); and WHEREAS, the Underlying Agreement, has been Amended 3 times, and pursuant to its Amendment 3, is scheduled to expire on December 31, 2019; and WHEREAS, in May of 2019 the City of Edmonds put out a Request for Proposals for prosecution services and received and considered two proposals, one from Consultant; and WHEREAS, on October 22, 2019, the City Council voted to extend Consultant's contract for one year; and WHEREAS, the City and Consultant have agreed to the terms of the extension of the Underlying Agreement through December 31, 2020, as detailed below. NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The Underlying Agreement, which is incorporated by this reference as if fully set forth herein, is amended in, but only in, the following respects: 1.1 Payments. Sections 2.1 and 2.2 of the Underlying Agreement shall be amended as follows, which provisions shall apply as of the date of execution of this Amendment No. 4. The Payment Rate Adjustment provided for in Section 2.3 of the Underlying Agreement shall not alter the payments agreed in this Amendment No. 4. 2.1 Base Fee: The Prosecutor shall receive a monthly retainer of TWENTY ONE THOUSAND, TWO HUNDRED FIFTY AND 00/100 ($21,250) per month for performance of those duties set forth in Attachment A, Scope of Work 2017, as modified per Section 1.2 of this Amendment No. 4 below. In addition to the Scope of Work 2017, the Base Fee includes: • Representing the City in any and up to the first four (4) RALJ appeals filed during the calendar year 2020; L 0 s 0 N c 0 E w c d d E as c .y H N c as E U 0 r a Packet Pg. 92 • Representing the City in any and up to the first eight (8) new forfeiture cases filed during the calendar year 2020. 2.2 Hourly Rate: Services performed outside those listed in Attachment A, Scope of Work 2017, as modified per Section 1.2 of this Amendment No. 4 below, shall be in addition to the base fee set forth in paragraph 2.1, to wit: (i) Any RALJ appeals exceeding the four included in the Base Fee shall be a billed at the rate of $250/hour. E a (ii) All RALJ appeals filed before January 1, 2020 shall be billed at the rate of $125/hour; N 0 (iii) All cases filed at the Court of Appeals or Washington Supreme Court shall be billed at the rate of $400/hour; c (iv) Forfeiture cases exceeding the eight included in the Base Fee shall be LL billed at the rate of $350 per case; unless the case is removed from hearing before the chief law enforcement officer or designee which shall be billed E at the rate of $250/hour; (v) All forfeiture cases filed before January 1, 2020, shall be billed at the rate Q of $300 per case; unless the case is removed fi•om hearing before the chief law enforcement officer or designee which shall be billed at the rate of $125/Hour; as (vi) Extreme Risk Protection Order cases filed at municipal court and superior court shall be billed at the rate of $125/hour; E (vii) Writ of certiorari or writ of review filed in connection with a criminal case 0 Q — Representation shall be billed at the rate of $250/hour. In the event of a conflict or potential conflict relating to representation of the City and/or E the municipal court judge, the Consultant will consult with the City 0 Attorney's Office regarding appropriate representation. A Section 2.6 is added to the Underlying Agreement as follows: L 0 N 2.6 Maximum Amount of City Liability Over Base Fee. 0 The parties agree that the City's exposure to additional charges over the Base Fee UJ shall be limited. To that end, the parties agree to the following maximum amount , that may be charged over the Base Fee: $15,000. This amount only applies to cases filed in the calendar year 2020. All cases filed prior to January 1, 2020 and expenses incurred as a result of those cases are excluded from this amount computation. Such cases filed prior to January 1, 2020 are subject to prior contractual amounts and shall be billed and paid at the aforementioned rates in 2.2 Q (ii) and 2.2 (v). Writs of review are excluded from this maximum amount. 1.2 Scope of Work. Section 1 of the Underlying Agreement shall be amended as c y follows, which provisions shall apply as of the date of execution of this Amendment No. 4. ~ N c d E � t U r Q Packet Pg. 93 The scope of work is set forth in Attachment A, Scope of Work 2017, with the following modifications: 1.2.1 The following items shall be amended as follows: 1.2.1.1 Item 7 shall be amended to read as follows: 7. Represent the City at all arraignments, pretrial hearings, motion hearings, review hearings, in -custody hearings and trials as currently scheduled and projected for the year 2020; 1.2.1.2 Item 9 shall be amended to read as follows: 9. Represent the City in the prosecution of drug, felony, and firearm forfeitures that are filed by the City in the Edmonds Municipal Court. Notice of Intended Forfeitures and Seizure Hearings shall be set in the Court of jurisdiction within 90 days of receipt of Notice of Demand for Hearing; The Consultant and the court have conferred and agree upon a weekly court schedule to begin December 16, 2019. The agreed upon schedule is attached as Attachment B. Notwithstanding the Attachment B schedule, the court may change its weekly schedule throughout the term of this Amendment No. 4. The court will seek input from the Consultant and the public defender; however, the final determination of the court's schedule shall be made by the court. Before any schedule change takes effect, the court shall provide Consultant with sixty (60) calendar days notice, or fewer if agreed by the parties, in writing, postmarked to Consultant's office address, currently: 23607 Hwy 99, Ste. 1D, Edmonds, WA 98026. Said notice shall suffice notwithstanding the notice provision of Section 18 of the Underlying Agreement, 1.2.2 The following items shall be added as follows: 12. Community Court. The Court may institute a Community Court after consultation with Consultant and others. The Consultant shall represent the City in Community Court hearings, which are anticipated to be located within the Edmonds city limits. Such representation shall be included in the Base Fee; 13. Defend the Edmonds Police Department in impound/tow hearings; 14. Defend the Edmonds Police Department in dangerous dog appeals and potentially dangerous dog appeals; 15. Collaborate with the public defender and the court to create a post -filing, pre-trial DWLS 3 diversion program; and 16. Advise the Edmonds Police Department on interpretation and implementation of new criminal laws and new laws relating to criminal laws. L 0 s 0 N c 0 E w c d E m E Q as c a� .y H N c as E U 0 r Q Packet Pg. 94 1.3 Supervising Attorney. Section 2.5 of the Underlying Agreement shall be amended as follows, by adding the following language, which shall apply as of the date of execution of this Amendment No. 4. Yelena L Stock and James M. Zachor shall be the supervising attorneys for the City of Edmonds. A "supervising attorney," by definition, is "an attorney who carries an active Edmonds case load, appears in court, maintains the relationship with officers and supet vises other attorneys under his or her control assigned to prosecute City of Edmonds cases, in order to ensure that the City is represented in a competent and ethical manner that is consistent with the special obligations of a prosecutor under the Rules of Professional Conduct and the expectations of the City of Edmonds and the Police Department." If either Yelena I. Stock or James M. Zachor leave Zachor & Thomas, the remaining Supervising Attorney shall name a replacement supervising attorney. If both leave the firm, Zachor & Thomas shall name one or two replacement supervising attorney(s). Any replacement shall be named within thirty (30) days of the supervising attorney's last appearance in Edmonds Municipal Court, by email sent to Jessica.NeillHoyson@edtnondswa.gov. 2. In all other respects, the Underlying Agreement between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth herein. DATED this day of December 2019. CITY OF EDMONDS David O. Earling, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney ZACHOR & THOMAS, INC., P.S. `o s M N James M. Zacl , ce Presr ent 0 w c d E d E Q m c ar J c as E U M 4 Q Packet Pg. 95 7.4.a Attachment A 'Scope of Work 2017 Zachor & Thomas Prosecution Services The Consultant shall provide the following services: 14 Review police incident reports for determination of charging; if reviews exceed 125 cases per year the Consultant shall bill hourly for services with a cap of $150,00 per:case; 2, Maintain,all current cases in an appropriate filing system 3; Review and remain familiar with filed criminal misdemeanor and gross. misdemeanor. cases, 4: Interview witnesses as necessary in preparation of prosecution cases; 5 Respond to discovery requests; make sentence recommendations and prepare legal memoranda, when necessary; 6; Prepare cases for trial, includingthe issuance., of witness subpoenas (for service by the Police Department, when applicable.), conduct evidence retrieval (with the assistance of the Police Department and other City agencies),. and prepare jury instructions, as necessary; 7 Represent the City at all arraignments,' pretrial hearings, motion' hearings, review hearings, in -custody hearings and trials on currently scheduled court days as of 2016; 8. Prosecute contested code and traffic infraction violations which are. scheduled on the:regularcriminal calendar; 9. Represent the City In, the prosecution of drug, felony; and firearm forfeitures that arefiled bythe City in the Edmonds. Municipal Court or Lynnwood Municipal Court, Forfeitures shall be billed at a flat rate of $300 per case. Notice i of Intended Forfeitures and Seizure Hearings shall be set'in the'Court'of jurisdiction within 90 days of'receipt of Notice of Demand' for Hearing 1'0. iBe available to the Police Department for questions at all reasonable times, by providing appropriate telephone numbers,.cell phone numbers; e-mail addresses; and voice mail access. Calls. shall be returned as soon as, practicable At a time and date to be mutually agreed upon by the parties,' the Consultant shall conduct yearly training with the Police Department. L 0 s M N _ 0 w c d E m E as c N c as E U a r a Packet Pg. 96 7.4.a The Consultant maintains:a: business: office in the City of Edmonds end Police Officers may meet'with the Consultantduring normal business hours when the Consultant is available; 11, Consult with the City Attorney, as needed, regarding Edmonds City Code amendments. Services provided under this Agreement play an important part imfostering public confidence is the criminal justice system and.are an important and essential;part of law. enforcement. All services provided under this Agreement shall be'in accord with the Rules of Professional Responsibility, local court rules and the normal standard of care among prosecutors in Western W.ashington. L O s M N c O E W d C E C d E Q O C .y H N c d E t U cC r Q Packet Pg. 97 L O s m N c O E W C d E C d E Q O C .y H N c d E t u cC r Q Packet Pg. 98 N L O s m N c O E W C d E C d E Q O C .y H N c d E t u cC r Q Packet Pg. 99 7.4.a ton d VDV O p Q Q, 0 O O p '+a O O O N Cn 0 c O U --a Cm.� cd n N Cd O CQt [� bq `n -b bh L Ctj C6 N O Q p cn Cn o O 4 o U bA' s A =d O w �,� � •.,,sue � �� v cd ^d a� b ,, p c A bA LU ;Z up M W O .— • � 'sj O � N � V t� O •O � � O Cd Cd O w E H O O Q N N N b N >1 N O O E rA as Packet Pg. 100 7.5 City Council Agenda Item Meeting Date: 12/17/2019 Creation of New Special Revenue Fund Staff Lead: Dave Turley Department: Administrative Services Preparer: Scott James Background/History Council Finance Committee recommended this item be placed onto the Council Consent Agenda. On September 3, 2019 the Edmonds City Council approved Ordinance 4159 to levy and impose the tax authorized by Chapter 338, Laws 2019. This Ordinance presented today is to create a new fund called the Affordable and Supportive Housing Fund for the purpose of receiving tax revenues designated for Affordable and Supportive Housing. Staff Recommendation Review and approve as part of the Consent Agenda. Narrative New Fund, titled "Affordable and Supportive Housing" fund. Attachments: New Sales Tax SR Fund Packet Pg. 101 7.5.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CREATING A NEW FUND TO BE USED AS A SPECIAL REVENUE FUND TO RECORD THE RECEIPT OF SALES TAXES DESIGNATED FOR AFFORDABLE AND SUPPORTIVE HOUSING, AS AUTHORIZED UNDER THE PROVISIONS OF CHAPTER 338, LAWS OF 2019. WHEREAS, by virtue of Chapter 338, Laws of 2019, county and city legislative authorities are authorized to implement a local sales tax to fund affordable or supportive housing; and WHEREAS, under the new law, a "qualifying local tax" is defined as any of the following • the affordable housing levy (RCW 84.52.105), • the sales and use tax for housing and related services (RCW 82.14.530), • the sales and use tax for chemical dependency and mental health treatment services or therapeutic courts (RCW 82.14.460), or • a voter -approved property tax levy used solely for affordable housing (RCW 84.55.050), and WHEREAS, on August 20, 2019, the Edmonds City Council approved Resolution No 1434 to declare its intent to adopt legislation to authorize the maximum capacity of the sales and use tax authorized by Chapter 338, Laws 2019as soon as reasonably possible, and WHEREAS, on September 3, 2019, the Edmonds City Council approved Ordinance 4159 to levy and impose the tax authorized by Chapter 338, Laws 2019; and WHEREAS, the tax revenues resulting from Chapter 338, Laws 2019 are restricted for use to specific purposes; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new chapter 3.95 of the Edmonds City Code, entitled "AFFORDABLE AND SUPPORTIVE HOUSING FUND" is hereby adopted to read as follows: Packet Pg. 102 7.5.a 3.95 AFFORDABLE AND SUPPORTIVE HOUSING FUND 3.95.010 Affordable and Supportive Housing Fund 3.95.020 Administration of the Fund 3.95.010 Affordable and Supportive Housing Fund. The administrative services director is hereby authorized to create and number a new fund to be known as the Affordable and Supportive Housing Fund for the purpose of receiving tax revenues designated for Affordable and Supportive Housing. This fund is created and shall be maintained to hold revenue that comes to the City by virtue of Chapter 338, Laws 2019. 3.95.020 Administration of the fund. The council may utilize the principal and/or interest earned by the fund in accord with the purposes described in Chapter 338, Laws 2019 and Ordinance 4159, or as allowed under applicable amendments to those laws as may, from time to time, be adopted. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY Packet Pg. 103 7.5.a APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 104 7.5.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, CREATING A NEW FUND TO BE USED AS A SPECIAL REVENUE FUND TO RECORD THE RECEIPT OF SALES TAXES DESIGNATED FOR AFFORDABLE AND SUPPORTIVE HOUSING, AS AUTHORIZED UNDER THE PROVISIONS OF CHAPTER 338, LAWS OF 2019. The full text of this Ordinance will be mailed upon request. DATED this day of , 2019. 4840-7251-8158,v. 1 2 CITY CLERK, SCOTT PASSEY Packet Pg. 105 7.6 City Council Agenda Item Meeting Date: 12/17/2019 Write -Off of Capital Assets Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Council Finance Committee recommended this item be placed onto the Consent Agenda. We periodically review our capital assets list with responsible departments to verify the accuracy and completeness of the lists. As a result of this exercise we will be removing several assets from our Capital Asset inventory. Staff Recommendation For purposes of discussion and transparency. Narrative We periodically review our capital assets list with responsible departments to verify the accuracy and completeness of the lists. As a result of this we will be removing several assets from our Capital Asset inventory. Our purpose today is to keep Council informed as to the progress we are making and steps we are taking to ensure the accuracy of our capital asset inventories. Attachments: Capital Asset Write Offs 12_10_19 Packet Pg. 106 7.6.a Asset # 00000015 Description I PUMP STATION NO.1 1979 BALAN Asset Type infrastructure Acquire Date 1 12/31/1957 Current Cost 1 18,198.51 Accumulated Depreciation $18,198.51 Book Value $0.001 Notes belowthe infrastructure capitalization threshold 00000022 LIFT STATION #8 infrastructure 12/31/1967 $14,274.24 $14,274.24 $0.00 below the infrastructure capitalization threshold below the infrastructure capitalization threshold below the infrastructure capitalization threshold below the infrastructure capitalization threshold below the infrastructure capitalization threshold 00000023 LIFT STATION #9 infrastructure 12/31/1967 $11,148.49 $11,148.49 $0.00 00000024 PUMP STA NO. 101979 BALANCE infrastructure 12/31/1970 $21,150.88 $21,150.88 $0.00 00000062 DEMOLITION COST 9TH AND MAIN infrastructure 12/31/1978 $8,360.70 $4,505.17 $3,855.53 00000074 YOST PARK TANK WATER MAINS infrastructure 4/5/1974 $44,914.59 $26,735.92 $18,178.67 00000076 MAIN REPLACEMENT WS-10 infrastructure 10/13/1972 $10,532.10 $6,523.59 $4,008.51 belowthe infrastructure capitalization threshold 00000082 OUTFALL EXPANSION WPC-WN-263 infrastructure 12131/1971 $25,808.30 $24,338.58 $1,469.72 belowthe infrastructure capitalization threshold 00000110 SEWER TRUNK LID 97 infrastructure 12/31/1961 $43,308.80 $43,308.78 $0.02 belowthe infrastructure capitalization threshold 00000115 SEWER TRUNK LID 107 infrastructure 12/31/1962 $21,024.20 $21,024.19 $0.01 below the infrastructure capitalization threshold 00000118 SEWER TRUNK LID 111 infrastructure 12/31/1962 $5,741.00 $5,741.00 $0.00 below the infrastructure capitalization threshold 00000120 SEWER TRUNK LID 135 infrastructure 12/31/1965 $33,761.00 $33,761.00 $0.00 belowthe infrastructure capitalization threshold 00000122 SEWER TRUNK LID 138 infrastructure 12/31/1967 $27,342.00 $27,342.00 $0.00 belowthe infrastructure capitalization threshold 00000124 SEWER TRUNK LID 140 infrastructure 12/31/1968 $17,113.00 $17,113.00 $0.00 belowthe infrastructure capitalization threshold 00000125 SEWER TRUNK LID 145 infrastructure 12/31/1966 $8,852.00 $8,852.00 $0.00 belowthe infrastructure capitalization threshold 00000126 SEWER TRUNK LID 147 infrastructure 12/31/1966 $15,469.00 $15,469.00 $0.00 belowthe infrastructure capitalization threshold 00000127 SEWER TRUNK LID 149 infrastructure 12/31/1966 $15,093.00 $15,093.00 $0.00 belowthe infrastructure capitalization threshold 00000130 SEWER TRUNK LID 164 infrastructure 12/31/1968 $6,341.00 $6,341.00 $0.00 belowthe infrastructure capitalization threshold 00000131 SEWER TRUNK LID 159 infrastructure 12/31/1967 $6,149.00 $6,149.00 $0.00 belowthe infrastructure capitalization threshold 00000134 SEWER TRUNK LID 173 infrastructure 12/31/1970 $14,013.00 $13,489.18 $523.82 belowthe infrastructure capitalization threshold 00000141 SEWER TRUNK MAPLEWOOD VILLAG infrastructure 12/31/1965 $8,636.00 $8,636.00 $0.001 belowthe infrastructure capitalization threshold 00000146 SEWER TRUNK SIERRA HEIGHLAND infrastructure 12/31/1965 $5,000.00 $5,000.00 $0.00 belowthe infrastructure capitalization threshold 00000148 SEWER TRUNK WILLOW BROOKS PL infrastructure 5/1/1976 $5,585.00 $4,763.12 $821.88 belowthe infrastructure capitalization threshold 00000159 SEWER TRUNK LID 97 infrastructure 12/31/1961 $5,499.00 $5,499.00 $0.00 belowthe infrastructure capitalization threshold 00000160 SEWER LATERAL LID 99 infrastructure 12/31/1960 $6,032.00 $6,032.00 $0.00 belowthe infrastructure capitalization threshold 00000165 SEWER LATERAL LID 108 infrastructure 12/31/1963 $40,364.00 $40,364.00 $0.00 belowthe infrastructure capitalization threshold 00000168 SEWER LATERAL LID 119 infrastructure 12/31/1964 $25,122.00 $25,122.00 $0.00 belowthe infrastructure capitalization threshold 00000170 SEWER LATERAL LID 135 infrastructure 12/31/1965 $9,631.00 $9,631.00 $0.00 belowthe infrastructure capitalization threshold 00000177 SEWER LATERAL LID 151 infrastructure 12/31/1968 $11,337.00 $11,337.00 $0.00 belowthe infrastructure capitalization threshold 00000178 SEWER LATERAL LID 153 infrastructure 12/31/1968 $5,202.00 $5,202.00 $0.00 belowthe infrastructure capitalization threshold 00000189 SEWER LATERAL WS-10 infrastructure 5/1/1972 $16,016.66 $14,944.45 $1,072.21 belowthe infrastructure capitalization threshold 00000196 FIRE MAINS 4 IN QUANTITY 12 infrastructure 12/31/1979 $10,513.94 $8,304.55 $2,209.39 below the infrastructure capitalization threshold 00000197 FIRE MAINS 6 IN QUANTITY 15 infrastructure 12/31/1979 $16,851.11 $13,308.49 $3,542.62 below the infrastructure capitalization threshold 00000198 FIRE MAINS 8 IN QUANTITY 33 infrastructure 12/31/1979 $44,648.26 $35,282.59 $9,365.67 below the infrastructure capitalization threshold 00000490 SENIOR CENTER PHASE 1,2,3 BU buildings 12/31/1979 $384,400.09 $384,400.09 $0.00 Demolished 00000523 SENIOR CENTER SITE IMPROVEME infrastructure 7/9/1979 $215,614.04 $215,614.04 $0.00 Demolished 00002626 NORTH CHERRY HILL SANITARY S infrastructure 1/1/1950 $31,939.43 $31,939.43 $0.00 below the infrastructure capitalization threshold 00002785 FIRE LINE infrastructure 12/31/1980 $6,500.00 $4,954.71 $1,545.29 belowthe infrastructure capitalization threshold 00002786 FIRE LINE infrastructure 12/31/1980 $6,000.00 $4,573.77 $1,426.23 belowthe infrastructure capitalization threshold 00002826 FIRE LINE DONATED infrastructure 4/30/1981 $8,000.00 $6,044.96 $1,955.04 belowthe infrastructure capitalization threshold 00002827 CITY WIDE WATER MAIN PH4 infrastructure 12131/1981 $40,967.46 $18,597.01 $22,370.45 below the infrastructure capitalization threshold 00002918 6IN FIRE LINE DONATED infrastructure 9/30/1981 $8,000.00 $5,978.34 $2,021.66 below the infrastructure capitalization threshold 00002973 SENIOR CENTER PHASE IV/HUD R buildings 11130/1981 $223,012.91 $223,012.91 $0.00 Demolished 00003023 5 CORNER TANK IMPROVEMENT infrastructure 12131/1981 $10,338.45 $5,119.90 $5,218.55 below the infrastructure capitalization threshold 00003025 SECONDARY TREATMENT FACILITY buildings 12131/1981 $137,284.49 $137,284.49 $0.00 This was for pre -design of the current secondary plant. 00003030 SANITARY SEWERS LID 207 infrastructure 12131/1981 $38,619.671 $28,668.83 $9,950.94 below the infrastructure capitalization threshold 00003031 WATER MAINS LID 207 infrastructure 12131/1981 $20,978.59 $10,388.32 $10,590.27 below the infrastructure capitalization threshold 00003055 WATERMAIN REPLACEMENT infrastructure 12131/1981 $13,028.69 $6,452.14 $6,576.55 belowthe infrastructure capitalization threshold 00003073 8IN FIRE LINE infrastructure 3/31/1982 $5,500.00 $4,055.63 $1,444.37 belowthe infrastructure capitalization threshold 00003633 WATER MAIN LID 208 infrastructure 12/31/1982 $17,860.51 $8,525.79 $9,334.72 below the infrastructure capitalization threshold 00003796 4 INCH FIRE LINE infrastructure 4/30/1983 $6,000.00 $4,289.79 $1,710.21 below the infrastructure capitalization threshold 00004144 8IN WATER MAIN infrastructure 12/31/1983 $5,500.46 $2,576.81 $2,923.65 below the infrastructure capitalization threshold 00004185 WATER MAIN LID 209 infrastructure 12/31/1983 $8,665.17 $4,060.16 $4,605.01 below the infrastructure capitalization threshold 00004458 FIRE LINE infrastructure 10/31/1984 $9,500.00 $6,514.36 $2,985.64 belowthe infrastructure capitalization threshold 00004794 PIERCE ARROW UNDERGROUND PIE equipment 10124/1985 $6,629.70 $6,629.70 $0.00 Unidentifiable, Fully Depreciated 00004901 6 INCH FIRE LINE DONATED infrastructure 4/30/1986 $6,000.001 $3,934.75 $2,065.25 below the infrastructure capitalization threshold 00005465 DONATED FIRE LINE infrastructure 2/29/1988 $9,500.001 $5,881.79 $3,618.21 below the infrastructure capitalization threshold 00005508 DONATED FIRE LINE infrastructure 5/31/1988 $10,000.00 $6,141.96 $3,858.04 belowthe infrastructure capitalization threshold 00005550 DONATED 4" METER infrastructure 6/30/1988 $10,000.00 $10,000.00 $0.00 below the infrastructure capitalization threshold 00005551 DONATED FIRE LINE infrastructure 6/30/1988 $10,000.00 $6,125.32 $3,874.68 belowthe infrastructure capitalization threshold 00005564 DONATED FIRE LINE infrastructure 7/31/1988 $10,000.00 $6,108.69 $3,891.31 belowthe infrastructure capitalization threshold 00005623 8" WATERMAIN PIPE EXT(412 SH infrastructure 9/30/1988 $14,749.45 $5,977.12 $8,772.33 below the infrastructure capitalization threshold 00005632 WATERMAIN LID 212 infrastructure 9/30/1988 $21,114.54 $8,556.07 $12,558.47 below the infrastructure capitalization threshold 00005633 SANITARY SEWERS LID 212 infrastructure 9/30/1988 $26,141.82 $15,881.40 $10,260.42 below the infrastructure capitalization threshold 00005641 1985 WATER IMPROVEMENTS (412 infrastructure 9/30/1988 $27,423.86 $11,112.73 $16,311.13 belowthe infrastructure capitalization threshold 00005650 YOST POOL BLDG ADD buildings 9/30/1988 $65,044.73 $65,044.73 $0.00 Unidentifiable, Fully Depreciated 00005652 YOST POOL TANK & DECK (125 F buildings 9/30/1988 $149,603.85 $149,603.85 $0.00 Unidentifiable, Fully Depreciated 00005653 CEMETERY MAINT BLDG. IMPROVE buildings 9/30/1988 $51,863.61 $51,863.61 $0.00 Unidentifiable, Fully Depreciated 00005670 WATER MAIN LID211 infrastructure 10/31/1988 $11,567.00 $4,674.25 $6,892.75 belowthe infrastructure capitalization threshold 00005675 DAYTON STREET RECONSTRUCTION infrastructure 10/31/1988 $10,749.87 $10,749.87 $0.00 belowthe infrastructure capitalization threshold 00005779 LID 210 SANITARY SEWERS infrastructure 12/31/1988 $39,189.88 $23,612.76 $15,577.12 belowthe infrastructure capitalization threshold 00005804 CONTRIBUTED FIRE LINE infrastructure 3/31/1989 $8,000.00 $4,779.97 $3,220.03 below the infrastructure capitalization threshold 00006358 CITY HALL - FINANCE DIVISION buildings 12/31/1990 $565,951.07 $512,652.30 $53,298.77 Delete - moved into current city hall in 1997 00006374 FIVE CORNERS DRAINAGE PROJEC infrastructure 12/31/1990 $20,014.66 $20,014.66 $0.00 below the infrastructure capitalization threshold 00006387 SENIOR CENTER KITCHEN FLOOR infrastructure 12/31/1990 $6,623.29 $6,623.29 $0.00 Demolished 00006418 MEADOWDALE CLUBHOUSE REMOD/P infrastructure 12/31/1990 $41,917.651 $41,917.65 $0.00 Unidentifiable, Fully Depreciated 00006423 SEAVIEW PARK IMPR infrastructure 12/31/1990 $72,332.71 $72,332.71 $0.00 Unidentifiable, Fully Depreciated 00006609 YOST POOL COVER infrastructure 12/31/1992 $25,015.78 $25,015.78 $0.001 Fully depreciated, Replaced many times, Buying new one in 2020 00006610 PINE RIDGE PARK IMPROVEMENTS infrastructure 12/31/1992 $24,339.82 $24,339.82 $0.00 Unidentifiable, Fully Depreciated 00006772 ANDERSON CTR AMPHITHEATER & buildings 12131/1991 $26,245.14 $23,692.52 $2,552.62 Replaced with new Bandshell 00006776 8" FIRE LINE infrastructure 12131/1991 $10,000.00 $10,000.00 $0.00 below the infrastructure capitalization threshold 00006778 MISC HYDRANTS infrastructure 12131/1991 $6,141.17 $6,141.17 $0.00 belowthe infrastructure capitalization threshold 00006795 5 CORNERS TAPPING PROJECT infrastructure 217/1992 $6,750.01 $6,750.01 $0.00 below the infrastructure capitalization threshold 00006808 8" FIRE LINE infrastructure 1/20/1992 $10,000.00 $5,381.04 $4,618.96 below the infrastructure capitalization threshold 00006809 8" FIRE LINE infrastructure 117/1992 $10,000.00 $5,381.04 $4,618.96 below the infrastructure capitalization threshold 00006933 MISC. HYDRANT EXTENSIONS FOR infrastructure 7/31/1992 $34,504.50 $11,734.48 $22,770.02 below the infrastructure capitalization threshold 00006983 CONTRIBUTED FIRE LINE - TOP infrastructure 8/31/1992 $10,000.00 $10,000.00 $0.00 belowthe infrastructure capitalization threshold 00006999 CONTRIBUTED FIRE LINE infrastructure 12/31/1992 $10,000.00 $10,000.00 $0.00 below the infrastructure capitalization threshold 00007127 LOCKING MANHOLE FRAMES & LID infrastructure 2/17/1994 $6,494.42 $3,216.67 $3,277.75 below the infrastructure capitalization threshold 00007381 SEAVIEW PARK IMPROVEMENTS infrastructure 12131/1994 $13,113.60 $13,113.60 $0.00 Unidentifiable, Fully Depreciated 00007383 YOST PARK IMPROVEMENTS infrastructure 12/31/1994 $78,956.23 $78,956.23 $0.00 Unidentifiable, Fully Depreciated 00007387 FENCE & PLAYFIELD IMPROVEMEN infrastructure 12/31/1994 $14,868.11 $14,868.11 $0.00 Unidentifiable, Fully Depreciated 00007392 FUEL TANK REMOVAL equipment 12131/1994 $59,504.92 $57,257.51 $2,247.41 Per GASS 49, this was capitalized with the intent to sell. The City never sold the Old Public Works Building. 00007393 WATERLINE IMPROVEMENTS infrastructure 12131/1994 $20,753.80 $19,989.02 $764.78 belowthe infrastructure capitalization threshold 00007517 3" WATER METER & SERVICE LIN infrastructure 7/31/1995 $20,122.17 $19,116.40 $1,005.77 belowthe infrastructure capitalization threshold 00007557 MANHOLES48" infrastructure 8/31/1995 $8,827.30 $8,266.38 $560.92 below the infrastructure capitalization threshold 00007621 TRUCK -MOUNTED CRANES equipment 12120/1995 $11,100.00 $11,100.00 $0.00 Disposed of with the truck 00007622 TRUCK -MOUNTED CRANES equipment 12120/1995 $16,463.32 $16,463.32 $0.00 Disposed of with the truck 00007637 1995 SEWER IMPROVEMENTS infrastructure 12/31/1995 $21,526.11 $9,915.70 $11,610.41 belowthe infrastructure capitalization threshold 00007736 SIERRA DRIVE DRAINAGE IMP. infrastructure 8/31/1996 $7,896.91 $4,425.18 $3,471.73 belowthe infrastructure capitalization threshold 00007745 CEMETERY IMPROVEMENTS infrastructure 8/31/1996 $10,563.76 $10,563.76 $0.00 Unidentifiable, Fully Depreciated r Q Packet Pg. 107 7.6.a 00008269 1999 GMC SONOMA S-10 P/U #495 FLT vehicle 6/2/1999 $16,931.59 $16,931.59 $0.00 Sold at Auction 00008369 COMPUTER SOFTWARE -VARIOUS equipment 3/2912000 $5,211.09 $5,211.09 $0.00 Unidentifiable, Fully Depreciated 00008417 FIREARMS TRAINING SYSTEM equipment 9/2812000 $99,059.15 $99,059.15 $0.00 Surplused 00008426 2000 GO-4#400 POL vehicle 11/21/2000 $21,149.85 $21,149.85 $0.00 Sold at Auction 00008457 2001 DODGE FLATBED #120 PRK vehicle 4/1912001 $25,490.68 $25,490.68 $0.00 Sold at Auction 00008477 pump and motor unit for I/s #3 buildings 8/2812001 $5,293.92 $5,293.92 $0.00 below the infrastructure capitalization threshold 00008478 pump and motor unit for I/s #3 buildings 8/2812001 $5,293.92 $5,293.92 $0.00 below the infrastructure capitalization threshold 00008539 2002 FORD F450 SUPERCAB #43 SWR vehicle 4/2512002 $39,845.79 $39,845.79 $0.00 Sold at Auction 00008560 VS601 - WWTP VENTURI SCRUBBER equipment 4/1612003 $30,732.84 $30,732.84 $0.00 Below the WWTP Capitalization threshold 00008564 WWTP ACCESS PLATFORM INSTALLATION equipment 4/1612003 $15,447.90 $15,447.90 $0.00 Below the WWTP Capitalization threshold 00008578 CITY WIDE IMPROVEMENTSIHUD GRANT (E7LA) infrastructure 9/1112000 $36,448.53 $36,448.53 $0.00 Unidentifiable, Fully Depreciated 00008598 2001 CITY WIDE STORM DRAINAGE infrastructure 12/31/2003 $6,150.69 $3,710.46 $2,440.23 below the infrastructure capitalization threshold 00008599 2002 STORM DRAINAGE PROJECT infrastructure 12/31/2003 $20,837.71 $12,570.61 $8,267.10 below the infrastructure capitalization threshold 00008600 ESA STORMWATER PLAN infrastructure 12/31/2003 $24,001.05 $18,098.96 $5,902.09 Plan - should not be capital 00008602 ADMIRAL WAY SEWER REPLACEMENT infrastructure 12/31/2003 $33,479.81 $10,098.83 $23,380.98 below the infrastructure capitalization threshold 00008623 1998 CENTRALIZED IRRIGATION CONTROL infrastructure 12/31/1999 $44,114.79 $44,114.79 $0.00 below the infrastructure capitalization threshold 00008624 1999 MEADOWDALE STORM DRAINAGE infrastructure 12/31/1999 $41,487.43 $31,666.04 $9,821.39 below the infrastructure capitalization threshold 00008626 2000 MEADOWDALE DRAINAGE infrastructure 12/31/2000 $42,002.77 $30,379.15 $11,623.62 below the infrastructure capitalization threshold 00008627 M601 - DEWATERED SLUDGE MIXER UPGRADE infrastructure 12/31/2000 $11,138.00 $11,138.00 $0.00 Below the WWTP Capitalization threshold 00008631 EWWTP- PARKING LOT CONTAINMENT infrastructure 12/31/2000 $6,828.00 $4,938.47 $1,889.53 Below the WWTP Capitalization threshold 00008638 YOST POOL IMPROVEMENTS infrastructure 12/31/2001 $52,034.94 $52,034.94 $0.00 Unidentifiable, Fully Depreciated 00008639 SEAVIEW PARK IMPROVEMENTS infrastructure 12/31/2001 $51,831.94 $51,831.94 $0.00 Unidentifiable, Fully Depreciated 00008640 CAT WALK INSTALLATION infrastructure 12/31/2001 $9,309.82 $9,309.82 $0.00 Below the WWTP Capitalization threshold 00008651 ODR700-ODOR CONTROL infrastructure 12/31/2003 $23,187.95 $23,187.95 $0.00 Below the WWTP Capitalization threshold 00008654 LIFT STATION IMPROVEMENT COST ESTIMATE infrastructure 12/31/2003 $44,412.37 $26,792.29 $17,620.08 below the infrastructure capitalization threshold 00008655 AHU110-5 - BUILDING 100 HEAT REPLACEMENT infrastructure 12/31/2003 $13,903.00 $13,903.00 $0.00 Below the WWTP Capitalization threshold 00008656 NORTH PERRINVILLE LID 216 infrastructure 12/31/2001 $28,470.00 $19,452.51 $9,017.49 below the infrastructure capitalization threshold 00008695 FINGERPRINT MACHINE equipment 5/4/2006 $8,391.38 $8,391.38 $0.00 Surplused 00008704 2006 CHEVROLET IMPALA-413 POL vehicle 5/3112006 $23,587.91 $23,587.91 $0.00 Sold at Auction 00008708 12006 CHEVROLET SILVERADO-036 STM vehicle 5/3112006 $17,445.29 $17,445.29 $0.00 Sold at Auction 00008732 SENIOR CENTER ELEVATOR equipment 12/31/2006 $230,872.55 $230,872.55 $0.00 Demolished 00008740 SW EDMONDS STUDY/STORM PROJECT infrastructure 5/3012007 $58,822.09 $45,674.51 $13,147.58 Study- should not be capital 00008827 2009 CHEVROLET KODIAK 062-SWR vehicle 6/8/2009 $199,988.68 $127,770.56 $72,218.12 Replaced 00008834 CLA611 - WWTP CLAY FEEDER infrastructure 12/31/2009 $90,876.13 $41,272.93 $49,603.20 Below the WWTP Capitalization threshold 00008845 SENIOR CTR FRONT ENTRANCE RENOVATION infrastructure 12/31/2010 $157,212.04 $50,831.88 $106,380.16 Demolished 00008846 SENIOR CTR KITCHEN REMODEL infrastructure 12/31/2010 $143,099.16 $46,268.75 $96,830.41 Demolished 00008853 LAKE BALLINGER WATER QUALITY IMP infrastructure 12/31/2010 $25,539.28 $8,257.69 $17,281.59 below the infrastructure capitalization threshold 00008857 MOUNTAIN LANE STORM IMPROVEMENT infrastructure 12/31/2010 $24,486.91 $7,917.46 $16,569.45 below the infrastructure capitalization threshold 00008858 12TH AVENUE NORTH STORM IMP infrastructure 12/31/2010 $23,984.77 $7,755.07 $16,229.70 below the infrastructure capitalization threshold 00008860 PERRINVILLE STREAM DIVERSION MODS infrastructure 12/31/2010 $37,678.59 $11,972.88 $25,705.71 below the infrastructure capitalization threshold 00008867 SENIOR CENTER KITCHEN RANGE equipment 2/1712009 $15,159.51 $15,033.18 $126.33 Demolished 00008868 HYDRAULIC CAR STACKER equipment 3/31/2011 $6,178.92 $6,178.92 $0.00 Police -This is actually 3 separate Racks -Each unit about $2,000 00008892 CT2011 GATEWAY CHARGING STATION CITY HALL equipment 12/31/2011 $6,000.00 $2,833.33 $3,166.67 Replaced with Same Connect stations 6 for $19,000 per Thom Sullivan 00008893 CT2011 GATEWAY CHARGING STATION CITY PARK equipment 12/31/2011 $6,000.001 $2,833.33 $3,166.67 Replaced with Same Connect stations 6 for $19,000 per Thom Sullivan 00008894 CT2011 GATEWAY CHARGING STATION PUBLIC SAFETY equipment 12/31/2011 $6,000.00 $2,833.33 $3,166.671 Replaced with Same Connect stations 6 for $19,000 per Thom Sullivan 00008895 CT2011 GATEWAY CHARGING STATION 6TH & MAIN equipment 12/31/2011 $6,000.00 $2,833.33 $3,166.67 Replaced with Same Connect stations 6 for $19,000 per Thom Sullivan 00008896 CT2011 CHARGING STATION PUBLIC SAFETY equipment 12/31/2011 $5,000.00 $2,361.10 $2,638.90 Replaced with Same Connect stations 6 for $19,000 per Thom Sullivan 00008897 CT2011 CHARGING STATION 6TH & MAIN equipment 12/31/2011 $5,000.00 $2,361.10 $2,638.90 Replaced with Same Connect stations 6 for $19,000 per Thom Sullivan 00008898 2011 TOYOTA PRIUS EQ-83 vehicle 12127/2011 $24,624.10 $11,628.07 $12,996.03 Totaled -Sold to WCIA 00008941 EWWTP- LIGHTING UPGRADE infrastructure 12/31/2012 $61,260.94 $14,906.84 S46,354.10 Below the WWTP Capitalization threshold 00008947 EWWTP- SWITCHGEAR ACCESS CATWALK infrastructure 12/31/2012 $90,946.93 $22,130.44 $68,816.49 Below the WWTP Capitalization threshold 00008952 FOS- ETHERNET ADAPTERS AND SERVICE WTP infrastructure 1/1/2013 $25,269.31 $10,107.72 $15,161.591 Below the WWTP Capitalization threshold 00008983 NPW600- NON POT WATER UPGRADE infrastructure 12/31/2013 $34,003.95 $6,914.15 $27,089.80 Below the WWTP Capitalization threshold 00008985 USTDIESEL - UNDERGROUND DIESEL STORAGE TANK infrastructure 12/31/2013 $22,842.27 $3,870.50 $18,971.77 Below the WWTP Capitalization threshold 00009006 LIFT ST 7- PUMP equipment 2/2312014 $14,766.08 $7,260.00 $7,506.08 below the infrastructure capitalization threshold 00009024 PF600- WWTP POLYMER SYSTEM infrastructure 12/31/2014 $77,377.08 $12,638.24 $64,738.84 Below the WWTP Capitalization threshold 00009025 WWTP WEIR WASHER SYSTEM infrastructure 12/31/2014 $59,340.47 $9,692.28 S49,648.19 Below the WWTP Capitalization threshold 00009039 SEWER LIFT STN REHAB infrastructure 12/1/2013 $43,711.13 $14,813.23 $28,897.90 below the infrastructure capitalization threshold 00009064 LIFT STATION 7 SPARE PUMP equipment 11130/2015 $15,423.08 $3,255.99 $12,167.09 below the infrastructure capitalization threshold 00009074 LIFT STATION 7 REPLACEMENT PUMP equipment 3/1712015 $15,423.08 $3,941.46 $11,481.62 below the infrastructure capitalization threshold 00009096 METERING STATION SCADA UPGRADE infrastructure 12/31/2015 $30,668.85 $3,764.94 $26,903.91 Below the WWTP Capitalization threshold 00009110 PWRDST-CAPACITOR BANK-NEMA SIZE 90+4H equipment 11123/2016 $22,832.91 $4,947.13 $17,885.78 Below the WWTP Capitalization threshold 00009111 PWRDST-CAPACITOR BANK POWER SURVEY equipment 111912016 $15,794.73 $3,422.19 $12,372.54 Below the WWTP Capitalization threshold 00009124 3331 -SAMPLING CONSOLE #1 equipment 111812016 $23,160.49 $5,018.11 $18,142.38 Below the WWTP Capitalization threshold 00009125 3332- SAMPLING CONSOLE#2 equipment 111812016 $23,160.50 $5,018.11 $18,142.39 Below the WWTP Capitalization threshold 00009215 ROTORK ACTUATOR -500 BLDG PUMP 503 equipment 8/1012017 $11,186.63 $1,584.77 $9,601.86 Below the WWTP Capitalization threshold 00009216 CEMS- CONTINUOUS EMISSIONS MONITORING equipment 9/2812017 $80,880.00 $10,784.00 $70,096.00 Below the WWTP Capitalization threshold 00009218 CAT301 - GENERATOR CONTROL PANEL REPLACEMENT equipment 12126/2017 $21,458.64 $1,549.80 $19,908.84 Below the WWTP Capitalization threshold 00009219 CFP221 - CHEMICAL FEED PUMP equipment 12128/2017 $5,411.42 $586.24 $4,825.18 Below the WWTP Capitalization threshold 00009220 CFP220 - CHEMICAL FEED PUMP equipment 12128/2017 $5,411.42 $586.24 $4,825.18 Below the WWTP Capitalization threshold 00009221 CFPSPARE- CHEMICAL FEED PUMP equipment 12128/2017 $5,411.42 $586.24 $4,825.18 Below the WWTP Capitalization threshold 00009256 B601-COMPRESSED AIR infrastructure 11/10/2014 $53,620.55 $8,786.48 $44,834.07 Below the WWTP Capitalization threshold 00009257 B602-COMPRESSED AIR infrastructure 11/10/2014 $53,620.55 $8,786.48 $44,834.07 Below the WWTP Capitalization threshold 00009263 PFP600- POLYMER FEED SYSTEM infrastructure 111212017 $57,561.991 $6,317.94 $51,244.05 Below the WWTP Capitalization threshold 00009264 RST608-PENNVALLEYPUMP infrastructure 111212017 $83,542.05 $4,708.87 $78,833.18 Below the WWTP Capitalization threshold 00009265 G607-GRINDER infrastructure 111212017 $24,832.78 $1,865.62 $22,967.16 Below the WWTP Capitalization threshold 00009266 G608-GRINDER infrastructure 111212017 $24,832.78 $1,865.621 $22,967.16 Belowthe WWTP Capitalization threshold 00009279 H102-2 TON YALE MONORAIL HOIST 100 BUILDING S. equipment 1 5/3112018 1 $32,804.51 $1,093.48 $31,711.03 Belowthe WWTP Capitalization threshold Subtotal 1 $6,346,946.88 $4,624,793.811 $1,722,153.07 00008866 PANASONIC TOUGHBOOK LAPTOP equipment 6/1612011 $5,698.84 $5,698.84 $0.00 Waiting for confirmation on these before we remove 00008872 PANASONIC TOUGHBOOK LAPTOP equipment 6/1612011 $5,698.84 $5,698.84 $0.00 Waiting for confirmation on these before we remove 00008870 PANASONIC TOUGHBOOK LAPTOP equipment 6/1612011 $5,698.84 $5,698.84 $0.00 Waiting for confirmation on these before we remove 00008871 PANASONIC TOUGHBOOK LAPTOP equipment 6/1612011 $5,698.84 $5,698.84 $0.00 Waiting for confirmation on these before we remove 00008904 TOUGHBOOK 15 4GB 320GB equipment 6/1412012 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008905 TOUGHBOOK 15 4GB 32OGB equipment 6/1412012 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008906 TOUGHBOOK 15 4GB 32OGB equipment 6/14/2012 1 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove y.r Q Packet Pg. 108 00008907 TOUGHBOOK 15 4GB 320GB equipment 6/1412012 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008908 TOUGHBOOK 15 4GB 320GB equipment 6/1412012 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008909 TOUGHBOOK 15 4GB 320GB equipment 6/14/2012 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008910 TOUGHBOOK 15 4GB 320GB equipment 6/1412012 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008913 TOUGHBOOK 15 4GB 32OGB equipment 6/14/2012 $5,593.58 $5,593.58 $0.00 Waiting for confirmation on these before we remove 00008911 TOUGHBOOK 15 4GB 320GB equipment 1 6/1412012 1 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove 00008912 TOUGHBOOK 15 4GB 320GB equipment 1 6/14/2012 1 $5,593.52 $5,593.52 $0.00 Waiting for confirmation on these before we remove Grand Total $6,425,677.50 $4,703,524.43 $1,722,153.07 d N N Q M Q M U 4- 0 O m ..r �L v CD r r N T— N w O �L d N N Q cC r V C N t tl r r Q Packet Pg. 109 7.7 City Council Agenda Item Meeting Date: 12/17/2019 September 2019 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative September 2019 Quarterly Financial Report Attachments: Complete September 2019 Quarterly Financial Report Jan -Sept P&L Packet Pg. 110 7.7.a INSIDE THIS ISSUE: Nine Months Ended Sept. 30, I Revenues By Fund 1 Summary i Summary of Operating Funds: Revenues Expenditures By Fund Summary General Fund Revenues Expenditures By Fund Detail Gen. Fund Depart- mental Expenditures Investment Portfolio Fund Balance Overview Below: From the Everett Herald. I This report is a summary of the City's preliminary operating results for 2 the nine months ended September 30, 2019. Revenue Highlights: • Overall preliminary City-wide rev- enues are behind last year at this time by $249,468 (a 0.4% de- b crease), while General Fund reve- nues of $28.63 million are $49,748 ahead of last year's 9- 12 month revenue total of $28.58 mil- lion (page 1). • Retail Sales & Use Tax Revenues 32 are ahead of last year at this time by $136,837 and at $6.3 million are 7% ahead of the 2019 forecast (page 3). Revenues by Category: Median Income Change Since 2010 lFu map eM1ow be Me &xNICM1 meBen Incomes for counvea M1eve grown alrco W 10.➢aMer eM1sOee mErcak M1gM1er govnM1.Oaffi prwge0 to Me 11.5. Canwa 9ureau. stele Once of Flnarviel Nermpe�ner�a entl aV4e �eNneM of NeWrel Reewmea Washinctcn state median income growth map tom least amount (I ightest) to the most. County's median household income is $87,000; second in General Fund revenues for Q 1 -3 2019 are Above: Public Works Department tearing up higher than Q1- Dayton Street in downtown Edmonds. 3 2018 in the categories of Taxes, Charges ernmental revenues; and Fines and Penal - for Goods and ties. Services, and Other Miscella- 2019 REET Revenues are $221,624 or neous. General 9.2% behind forecast. Actual 2019 rev- Fund revenues enues are 25% behind last year, due to are lower than an unusually large property sale that last year at this took place early in 2018. time in the cate- A more detailed breakdown of infor- gories of Li- mation for City revenues can be found be- censes and Per- ginning on page 3. mits; Intergov- F 0 a m c cM c ii 21 `m �a cY rn T 0 N a� E a) Q. a� W Preliminary Financial Management Report as of Sept. 3Q- 2019 Packet Pg. 111 7.7.a I I Right: Demolition of the I Senior Center and Construction of the new Edmonds Wa- terfront Center have I begun! (Image cour- tesy of the Edmonds Senior Center I Sound Connection newsletter.) I• I P Global Ratings Above: The City was assigned the prestigious AAA I rating by Standard & Poor's in Octo- ber. According to I S&P, the City earned this due to a very strong econo- my, strong manage- ment with good fi- nancial policies and I practices, strong budgetary perfor mance, very strong budgetary flexibil- ity, and very strong • liquidity. Congratu- lations, Edmonds! I Summary of Operating Funds: Expenditures ......FROM THIS \ To THIS .... 1! GROUNDBREAKING FORTHE EDMONDS WATERFRONT CENTER SCHEDULED FOR JULY 9TH Although Q 1-3 2019 General Fund expenditures are $1,267,138 (4%) higher than last year, they come in $2.5 million (7%) under the budgeted amount, demonstrat- ing fiscal responsibility and care- ful spending by City staff. By comparison, for the full 12 months of 2018, preliminary Gen- eral Fund expenditures also came in a very respectable $3.9 million (8%) under budget. General Fund expenses by sub - fund and line item categories are on page 6 and expenses by depart- ment are on pages 13-16. Every department in the General Fund is at or near budget at September 30, and the General Fund as a whole has spent 69% of their annual al- location. This same information can be found in graph form on pages 23-31. Compared to Q 1-3 2018, expendi- tures in Special Revenue Funds are $505 K lower than last year ($5.3 million compared to $5.8 mil- lion). This decrease is mostly due to a spending decrease of $1.4 million in the Street Construction Fund. REET fund expenditures come in $711 K higher than January through Septem- ber of 2018, a 46% increase. REET expenditures fall $2.2 million, or 41%, behind their annual budget. • Total fund balances for the General Fund and Subfunds at September 30, 2019 is $16.4 million, or approximate- ly 36% of the 2019 expenditure budget for those funds. Total Unreserved fund balances are $14.4 million, or 32% of budget. Other Highlights • The annual Edmonds versus Mountlake Terrace softball game was held on Au- gust 8. Edmonds brought the trophy home, with a final score of 25-2. • The City earned a AAA rating from Standard & Poor's, which helped the city to secure a better -than -anticipated interest rate on the sale of $3.7 million of Civic Park bonds in October. Edmonds Gains AAA Credit Rating Standard & Poor-s Assigns Its Long -Term AAA Rating E O m c c LL `m �a c� rn 0 N 0) a� ` *ft. — — — — — — — — 0/ Preliminary Financial Management Report as of Sept. 3Q- 2019 Packet Pg. 112 I 7.7.a I Page 1 of 1 C ITY O F IDMO NDS REVENUES BY FUND - SUMMARY Fund 2019 Amended 9/30/2018 9/30/2019 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 45,688,605 $ 28,584,102 $ 28,633,850 $ 17,054,755 63 009 LEOFF-MEDICAL INS. RESERVE 437,980 143,790 212,500 225,480 49 011 RISK MANAGEMENT RESERVE FUND 28,210 16,956 - 28,210 0 C 012 CONTINGENCY RESERVE FUND 218,287 101,545 - 218,287 0 a � 014 HISTORIC PRESERVATION GIFT FUND 5,230 2,657 2,500 2,730 48 .D 017 MARSH RESTORATION & PRESERVATION FUND 556,800 306,860 280,187 276,613 50 C 018 EDMONDS HOMELESSNESS RESPONSE FUND - 250,000 - - 0LL C 019 EDMONDS OPIOID RESPONSE FUND - 250,000 - - 0 104 DRUG ENFORCEMENT FUND 165,430 58,598 38,670 126,760 23 d 111 STREET FUND 1,859,270 1,178,845 1,312,593 546,677 71 112 COMBINED STREET CONST/IMPROVE 1 7,139,933 3,253,720 1,560,252 5,579,681 22 CY 117 MUNICIPAL ARTS ACQUIS. FUND 152,647 86,223 91,737 60,910 60 C 118 MEMORIAL STREET TREE 580 341 533 47 92 L d 120 HOTEL/MOTEL TAX REVENUE FUND 98,264 64,606 73,837 24,427 75 -0 E 121 EMPLOYEE PARKING PERMIT FUND 26,170 13,781 14,366 11,804 55 122 YOUTH SCHOLARSHIP FUND 1,680 547 393 1,287 23 fD 123 TOURISM PROMOTIONAL FUND/ARTS 31,250 27,643 24,655 6,595 79 ... 2 125 REAL ESTATE EXCISE TAX 2 1,597,600 1,491,709 1,156,769 440,831 72 0 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2 1,604,020 1,500,268 1,168,224 435,796 73 127 GIFTS CATALOG FUND 97,800 64,105 104,971 (7,171) 107 <C 130 CEMETERY MAINTENANCE/IMPROVEMT 182,560 169,382 177,551 5,009 97 136 PARKSTRUST FUND 4,870 2,929 4,439 431 91 _ LL 137 CEMETERY MAINTENANCE TRUST FD 44,500 33,753 44,863 (363) 101 >% 138 SISTER CITY COMMISSION 10,240 5,177 6,255 3,985 61 L 4) 140 BUSINESS IMPROVEMENT DISTRICT - 70,872 67,347 (67,347) 0 Cy 211 L.I.D. FUND CONTROL 35,887 - 30,818 5,069 86 231 2012 LT GO DEBT SERVICE FUND 716,420 59,284 53,388 663,032 7 N 332 PARKS CAPITAL CONSTRUCTION FUND 2,885,649 865,174 652,327 2,233,322 23 L d 411 COMBINED UTILITY OPERATION - 113,814 110,337 (110,337) 0 E 421 WATER UTILITY FUND 3 10,473,626 7,150,214 7,534,017 2,939,609 72 4) M 422 STORM UTILITY FUND 3 5,461,148 3,714,095 4,243,560 1,217,588 78 V) 423 SEWER/WWTP UTILITY FUND 4 14,386,296 8,574,356 10,305,436 4,080,860 72 424 BOND RESERVE FUND 1,995,280 640,748 625,603 1,369,677 31 511 EQUIPMENT RENTAL FUND 1,763,760 1,269,035 1,404,137 359,623 80 0 512 TECHNOLOGY RENTAL FUND 1,101,798 955,007 830,847 270,951 75 ; C 617 FIREMEN'S PENSION FUND 72,040 49,836 53,545 18,495 74 d X $ 98,843,830 $ 61,069,972 $ 60,820,504 $ 38,023,326 62 v 1 Differences primarily due to prior year Grant Billings. 2 Differences partly due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State. 3 Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax. 4 Differences due to contributed capital billings to WWTP partnersin 2019, as well as 9.5%increase in sewer. 1 .Pack__ .,_ 113 rac,ecei Pg. i i � I 7.7.a I Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2019 Amended 9/30/2018 9/30/2019 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,518,247 $ 30,144,324 $ 31,411,462 $ 14,106,785 690i 009 LEOFF-MEDICAL INS. RESERVE 466,920 290,393 311,959 154,961 670/ 011 RISK MANAGEMENT RESERVE FUND 931,523 - - 931,523 0°, C 012 CONTINGENCY RESERVE FUND 3,835,827 509,130 - 3,835,827 0°i d 014 HISTORIC PRESERVATION GIFT FUND 11,200 - 5,533 5,667 490i 018 EDMONDS HOMELESSNESS RESPONSE FUND 1,862 1,862 - 1000/ _ 019 EDMONDS OPIOID RESPONSE FUND 200,000 - 100,000 100,000 5001 104 DRUG ENFORCEMENT FUND 45,800 72,276 - 45,800 0°/ 111 STREET FUND 2,252,028 1,259,755 1,477,762 774,266 660/ d 112 COMBINED STREET CONST/IMPROVE 6,892,395 2,596,097 1,185,539 5,706,856 170/ 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 43,134 33,091 148,789 18°i Cy 120 HOTEL/MOTEL TAX REVENUE FUND 108,934 32,062 59,788 49,146 5501 c N 121 EMPLOYEE PARKING PERMIT FUND 26,880 573 - 26,880 0°i d 122 YOUTH SCHOLARSHIP FUND 3,000 1,757 2,702 298 90°i 0 123 TOURISM PROMOTIONAL FUND/ARTS 32,000 9,059 10,474 21,526 33°/ 42 0. 125 REAL ESTATE EXCISE TAX 2 3,383,286 863,706 1,169,323 2,213,963 35°/ N 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,872,301 673,805 1,079,262 2,793,040 280r r- 127 GIFT S CAT ALOG FUND 109,454 15,606 40,840 68,614 370i 0 130 CEMETERY MAINTENANCE/IMPROVEMT 194,707 148,937 146,370 48,337 N 750i 136 PARKS TRUST FUND 5,000 - 4,935 65 99°/ 0 138 SISTER CITY COMMISSION 10,500 385 6,775 3,725 650i 140 BUSINESS IMPROVEMENT DISTRICT 5 - 66,238 61,572 (61,572) C 0°i 'LL 211 L.I.D. FUND CONTROL 35,887 - - 35,887 0°i L 231 2012 LT GO DEBT SERVICE FUND 716,410 59,284 53,388 663,022 d 70/ ca 332 PARKS CAPITAL CONSTRUCTION FUND 3,997,428 263,282 134,932 3,862,496 3°i Cy 421 WATER UTILITY FUND 12,938,995 7,672,165 7,140,372 5,798,623 5501 422 STORM UTILITY FUND 10,019,772 2,618,437 3,596,458 6,423,314 360i N 423 SEWER/WWTP UTILITY FUND 17,721,484 7,474,203 8,471,145 9,250,339 L 480i 4) 424 BOND RESERVE FUND 1,991,210 640,742 625,592 1,365,618 31°i N 511 EQUIPMENT RENTAL FUND 2,933,431 856,853 1,101,569 1,831,862 4) 380/ 512 TECHNOLOGY RENTAL FUND 1,198,171 814,841 656,143 542,028 5501 617 FIREMEN'S PENSION FUND 137,223 57,172 118,580 18,643 4) 860i d a $ 119,773,755 $ 57,184,216 $ 59,007,427 $ 60,766,328 49°/ E n 5 Business Improvement District is not included in the City Budget; activity is here for reporting purposes only. 2 Packet Pg. 114 7.7.a Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Revenues Revenues Remaining % Received TAXIES: 1 REAL PERSONAL / PROPERTY TAX $ 10,548,203 $ 5,704,721 $ 5,766,919 $ 4,781,284 5501( 2 EMSPROPERTYTAX 4,044,220 2,186,458 2,229,587 1,814,633 550/( 3 VOTED PROPERTY TAX 500 3,047 243 257 490/( 4 LOCAL RETAIL SALESiUSE TAX 6 7,825,000 6,141,885 6,278,722 1,546,278 800/( 5 NATURAL GAS USE TAX 8,100 3,656 8,013 87 990/( 6 1/10 SALES TAX LOCAL CRIM JUST 779,500 564,776 596,288 183,212 760/( 7 ELECTRIC UTILITY TAX 1,691,300 1,328,348 1,315,484 375,816 780/( 8 GASUTILITYTAX 626,600 487,993 452,054 174,546 720/( 9 SOLID WASTE UTILITY TAX 350,900 265,967 265,244 85,656 760/( 10 WAT ER UT ILIT Y T AX 1,211,800 916,593 888,235 323,565 730/( 11 SEWERUTILITYTAX 840,900 584,344 640,061 200,839 760/( 12 STORMWATER UTILITY TAX 446,300 319,860 353,189 93,111 790/( 13 T.V. CABLE UTILITY TAX 862,100 608,553 600,762 261,338 700/( 14 TELEPHONE UTILITY TAX 967,200 748,849 613,426 353,774 630/( 15 PULLTABSTAX 53,500 39,163 43,406 10,094 810/( 16 AMUSEMENT GAMES 40 - 199 (159) 496°/ 17 LEASEHOLD EXCISE TAX 251,900 204,447 212,124 39,776 840/( 30,508,063 20,108,659 20,263,957 10,244,106 66°/ LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 250 215 185 65 74°/ 19 POLICE - FINGERPRINTING 450 685 495 (45) 1100/( 20 AMUSEMENTS 6,330 5,950 4,675 1,655 740/( 21 VENDING MACHINE/CONCESSION 50,000 49,419 52,492 (2,492) 10501( 22 FRANCHISE AGREEMENT-COMCAST 713,500 513,468 504,843 208,657 710/( 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 41,200 31,273 31,102 10,098 750/( 24 FRANCHISE AGREEMENT -VERIZON/FRONT IER 106,900 80,664 72,818 34,082 680/( 25 FRANCHISE AGREEMENT -BLACKROCK 14,000 7,220 - 14,000 0°/ 26 OLYMPIC VIEW WATER DISTRICT FRANCHISE 325,100 244,463 258,588 66,512 800/( 27 GENERAL BUSINESS LICENSE 122,200 78,303 93,611 28,590 770/( 28 DEV SERV PERMIT SURCHARGE 63,400 59,465 53,559 9,841 840/( 29 NON-RESIDENT BUS LICENSE 75,900 46,950 40,200 35,700 530/( 30 RIGHT OF WAY FRANCHISE FEE 15,000 52,816 15,460 (460) 1030/( 31 BUILDING ST RUCT URE PERMITS 703,600 554,312 496,005 207,595 700/( 32 ANIMAL LICENSES 27,500 11,843 9,323 18,177 340/( 33 STREET AND CURB PERMIT 50,000 42,235 34,230 15,770 680/( 34 OTR NON -BUS LIC/PERMITS 18,500 17,517 16,667 1,833 900/( 2,333,830 1,796,799 1,684,252 649,578 720/( INTERGOVERNMENTAL: 35 DOI 15-0404-0-1-754 - BULLET PROOF VEST 6,006 4,535 3,470 2,536 580/( 36 NCHIP GRANT 14,616 - 14,616 - 1000/( 37 WA ASSOC OF SHERIFF'S TRAFFIC GRANT 2,285 - 2,285 - 1000/( 38 TARGET ZERO TEAMS GRANT 4,000 2,937 1,852 2,148 460/( 39 HIGH VISIBILITY ENFORCEMENT 7,100 8,602 3,501 3,599 490/c 40 STATE GRANTS- BUDGET ONLY 18,000 - - 18,000 00/( 41 PUD PRIVILEDGE TAX 199,500 212,002 - 199,500 00/( 42 DOCKSIDE DRILLS GRANT REIMBURSE 4,137 1,455 4,138 (1) 1000/( 43 DEPT OF NATURAL RESOURCES - 17,347 - - 00/( 44 WA STATE TRAFFIC COMM GRANT 2,594 3,623 2,594 (0) 1000/( 45 WA91INGTON STATE ARTS COMMISSION 5,000 - 5,000 - 1000/( 46 SHORELINE MASTER PROGRAM DOE - - 7,165 (7,165) 00/c 47 MVET/SPECIAL DISTRIBUTION 13,800 8,906 9,316 4,484 680/( 48 TRIAL COURT IMPROVEMENT 16,716 12,400 12,658 4,058 760/( 49 AOC PRO-TEM JUDGE REIMBURSEMENT - 705 - - 00/c 50 CRIMINAL JUSTICE -SPECIAL PROGRAMS 45,600 32,213 33,546 12,054 740/( 51 MARIJUANA EXCISE TAX DISTRIBUTION 45,000 59,452 46,665 (1,665) 1040/( 52 DUI - CITIES 6,000 4,575 4,434 1,566 740/( 53 LIQUOR EXCISE TAX 215,000 152,009 167,210 47,790 780/( 54 LIQUOR BOARD PROFITS 342,000 256,420 255,686 86,314 750/( 55 MISCELLANEOUS INTERLOCAL REVENUE - - 2,500 (2,500) 00/( 56 INTERLOCAL GRANTS - 25,000 - - 00/c 57 POLICE TRAINING CLASSES - - 211 (211) 00/( 58 VERDANT INTERLOCAL GRANTS - 5,810 2,000 (2,000) 00/c 59 FIRST RESPONDERS FLEX FUND - 1,737 814 (814) 00/( 60 DISCOVERY PROGRAMS TECHNOLOGY ACQ. - 2,190 - - 00/( 947,354 811,918 579,661 367,693 610% F O Q. d ea C ca C LL d cC 3 a 0 0 N L O E d N co 6 2019 Local Retail Sales/Use Tax revenues are $136,837 higher than 2018 revenues Please also seepages pages 18 & 19. 3 11__I__ .,_ 115 rac,ecei Pg. i i � Title CHARGES FOR GOODS AND SERVICES: 1 MUNICIPAL COURT CIVIL FILINGS 2 RECORD/LEGAL INSTRUMENTS 3 ATM SURCHARGE FEES 4 CREDIT CARD FEES 5 COURT RECORD SERVICES 6 D/M COURT REC SER 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 SNO-ISLE 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE DISTRICT #1 STATION BILLINGS 24 LEGAL SERVICES 25 FIRE PROTECTION & EMS FOR DUI 26 ADULT PROBATION SERVICE CHARGE 27 ELECTRONIC MONITORING 28 BOOKINGFEES 29 FIRE CONSTRUCTION INSPECTION FEES 30 EMERGENCY SERVICE FEES 31 EMS TRANSPORT USER FEE 32 FLEX FUEL PAYMENTS FROM STATIONS 33 ANIMAL CONTROL SHELTER 34 ZONING/SUBDIVISION FEE 35 PLAN CHECKING FEES 36 FIRE PLAN CHECK FEES 37 PLANNING 1 % INSPECTION FEE 38 S.E.P.A. REVIEW 39 CRITICAL AREA STUDY 40 DV COORDINATOR SERVICES 41 GYM AND WEIGHT ROOM FEES 42 PROGRAM FEES 43 TAXABLE RECREATION ACTIVITIES 44 WINTER MARKET REGISTRATION FEES 45 BIRD FEST REGISTRATION FEES 46 INTERFUND REIMBURSEMENT -CONTRACT SVCS 7.7.a Page 2 of 3 C ITY O F EDMO NDS REVENUES - GENERAL FUND 2019 Amended 9/30/2018 9/30/2019 Amount Budget Revenues Revenues Remaining %Received - - - - 0% 3,000 4,787 3,259 (259) 1090/( 400 338 573 (173) 1430/( 10,000 9,887 11,086 (1,086) 1110/( - 76 79 (79) 00 300 124 53 247 180/( 5,500 4,599 8,688 (3,188) 1580/( 1,000 890 1,031 (31) 1030/( 100 109 311 (211) 3110/( 100 41 50 50 500/c 25,100 - - 25,100 00/( 600 - - 600 00/c 1,000 438 845 155 840/( 500 69 - 500 00/( 200,000 180,976 173,072 26,928 870/( - 1,486 - - 00/( 78,000 71,550 68,892 9,108 880/( 21,000 17,720 19,140 1,860 910/( 36,395 32,951 38,074 (1,679) 10501( 125,550 26,413 63,275 62,275 5001( 193,067 41,488 163,600 29,467 850/( 1,500 - 2 1,498 00/( 50,000 42,516 43,129 6,871 860/( - 1,228 1,203 (1,203) 00/( - - 117 (117) 0"/ 54,000 43,785 34,485 19,515 64°/ - 100 - - 00/( 400 1,407 2,065 (1,665) 5160/( 12,560 12,420 13,695 (1,135) 1090/( 3,000 3,552 4,408 (1,408) 1470/( 852,100 838,399 761,350 90,750 890/( 2,500 2,450 836 1,664 330/( 50 45 100 (50) 2000/( 102,300 111,361 86,530 15,770 850/( 460,900 283,260 435,954 24,946 950/( 6,500 6,545 8,145 (1,645) 1250/( 1,000 669 888 112 89°/ 5,000 6,700 3,850 1,150 770/( 14,000 14,800 12,575 1,425 900/( 2,046 9,519 4,707 (2,661) 2300/( 13,000 9,579 8,541 4,459 660/( 910,740 716,189 721,584 189,156 790 1,300 419 490 810 380/( 5,000 2,595 5,065 (65) 1010/( 1,000 855 585 415 590/( 2,624,792 1,957,773 2,133,641 491,151 810/( 5,825,300 4,460,106 4,835,973 989,327 830/( O d .v c M C M 21 L d cC 3 a 0 0 N L E d N co 4 Packet Pg. 116 1 7.7.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Revenues Revenues Remaining % Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKINGINFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 OTHER CRIMINAL TRAF MISDEM PEN 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 15 CRIMINAL CONVICTION FEE CT 16 CRIM CONV FEE CT 17 OTHER NON-T RAF MISDEMEANOR PEN 18 OTHER NON TRAFFIC MISD. 8/03 19 COURT DV PENALTY ASSESSMENT 20 CRIMINAL CONVICTION FEE CN 21 CRIM CONV FEE CN 22 PUBLIC DEFENSE RECOUPMENT 23 BANK CHARGE FOR CONY. DEFENDANT 24 COURT COST RECOUPMENT 25 BUS. LICENSE PERMIT PENALTY 26 MISC FINES AND PENALTIES MISCELLANEOUS: 27 INVESTMENT INTEREST 28 INTEREST ON COUNTY TAXES 29 INTEREST - COURT COLLECTIONS 30 PARKING 31 SPACE/FACILITIESRENTALS 32 BRACKET ROOM RENTAL 33 LEASESLONG-TERM 34 DONATION/CONTRIBUTION 35 PARKSDONATIONS 36 BIRD FEST CONTRIBUTIONS 37 POLICE CONTRIBUTIONS FROM PRIV SOURCES 38 FIRST RESPONDERS- PRIVATE SOURCES 39 SALE OF JUNK/SALVAGE 40 SALES OF UNCLAIM PROPERTY 41 CONFISCATED AND FORFEITED PROPERTY 42 OTHER JUDGEMENT/SETTLEMENT 43 POLICE JUDGMENTSiRESTITUTION 44 CASHIERS OVERAGES/SHORTAGES 45 OTHER MISC REVENUES 46 SMALL OVERPAYMENT 47 NSF FEES - PARKS & REC 48 NSF FEES - MUNICIPAL COURT 49 NSF FEES -POLICE 50 NSF FEES -DEVELOPMENT SERVICES 51 L&I STAY AT WORK PROGRAM 52 FLEX -PLAN SERVICES FORFEITURES 53 US BANK REBATE TRANSFERS -IN: 54 SALE OF FIXED ASSETS 55 INTERFUND TRANSFER FROM FUND 012 56 INTERFUND TRANSFER FROM FUND 011 57 TRANSFER FROM FUND 127 TOTAL GENERAL FUND REVENUE 7,500 4,971 2,945 4,555 390/( 290,000 208,763 170,462 119,538 590/( 31,000 23,327 14,232 16,768 460/( 38,000 24,979 13,047 24,953 340/( 1,000 4,000 1,371 (371) 1370/( 800 736 1,143 (343) 1430/( 159,000 126,325 112,395 46,605 710/( 800 735 2,272 (1,472) 2840/( 6,000 7,258 7,641 (1,641) 1270/( 1,000 597 355 645 350/( 200 129 52 148 260/( 1,500 1,677 1,614 (114) 1080/( 135 96 - 135 00/( 30,000 25,046 23,224 6,776 770/( 3,600 2,860 2,102 1,498 5801( 1,000 770 520 480 520/( 100 38 (2,792) 2,892 -27920/( 13,000 9,748 18,780 (5,780) 1440/( 600 438 296 304 490/( 1,600 1,144 723 878 450/( 500 374 240 260 480/( 18,500 14,608 9,264 9,236 5001( 12,000 9,178 10,702 1,298 890/( 7,000 4,478 4,403 2,597 630/( 10,000 11,310 5,150 4,850 520/( 300 1,725 1,208 (908) 403% 635,135 485,311 401,348 233,787 63% 248,160 120,639 314,896 (66,736) 1270/( 9,210 13,047 20,474 (11,264) 2220/( 3,000 6,527 6,670 (3,670) 2220/( 4,062 75 (75) 00/( 153,000 124,765 127,627 25,373 83°/ 5,000 1,940 1,610 3,390 320/( 185,000 141,772 151,156 33,844 820/( 7,000 1,281 3,473 3,527 500/( 4,350 3,380 3,050 1,300 700/( 1,500 1,776 1,597 (97) 1060/( 11,703 - 10,621 1,082 910/( - 28,000 - - 00/c 300 58 68 232 230/( 3,000 1,877 1,764 1,236 590/( 2,000 - - 2,000 00/c 2,000 - 3 1,997 0°/ 200 90 429 (229) 2150/( - (87) (71) 71 00/( 2,000 396,620 193,535 (191,535) 9677°/ 30 61 48 (18) 1590/( 20 - 30 (10) 1500/( 300 266 112 188 370/( - 30 - - 00/( - 30 - - 00/( - - 10,483 (10,483) 00/c - - 370 (370) 00/( 7,500 7,168 7,490 10 1000/( 645,273 853,302 855,510 (210,237) 1330% - 5,273 - - 00/( 3,835,827 49,584 - 3,835,827 00/c 931,523 - - 931,523 00/( 26,300 13,150 13,150 13,150 500/c 4,793,650 68,007 13,150 4,780,500 00% $ 45,688,605 $ 28,584,102 $ 289633,850 $ 17,054,755 630/( O d 2 C M C LL L d cC 3 a 0 0 N L E d N co 5 Packet Pg. 117 I 7.7.a I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 16,459,498 $ 10,924,944 $ 11,810,723 $ 4,648,775 724 2 OVERTIME 496,492 504,858 589,679 (93,187) 1190 3 HOLIDAY BUY BACK 250,491 7,135 8,449 242,042 34 4 BENEFITS 6,121,289 4,247,095 4,646,856 1,474,433 760 5 UNIFORMS 90,475 60,524 85,261 5,214 944 6 SUPPLIES 380,280 273,619 357,196 23,084 944 7 SMALL EQUIPMENT 223,819 75,932 121,904 101,915 544 8 PROFESSIONAL SERVICES 15,191,790 2,096,980 9,905,452 5,286,338 654 9 COMMUNICATIONS 165,556 105,621 116,464 49,092 700 10 TRAVEL 66,380 31,678 55,227 11,153 834 11 EXCISE TAXES 6,500 4,446 5,303 1,197 820 12 RENTAL/LEASE 1,842,569 1,481,887 1,379,043 463,526 754 13 INSURANCE 431,095 437,253 436,448 (5,353) 1014 14 UTILITIES 460,625 398,560 405,362 55,263 880 15 REPAIRS& MAINTENANCE 584,030 191,849 443,589 140,441 764 16 MISCELLANEOUS 483,454 270,680 326,609 156,845 684 17 INTERGOVERNMENTAL SERVICES 7 - 7,714,149 - - 04 18 INTERGOVERNMENTAL PAYMENTS 19 INTERFUND SUBSIDIES 20 LAND 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BOND PRINCIPAL 24 OTHER INTEREST & DEBT SERVICE COSTS 25 INTEREST ON LONG-TERM EXTERNAL DEBT LEOFF-MEDICAL INS. RESERVE(009) 26 BENEFITS 27 PENSION AND DISABILITY PAYMENTS 28 PROFESSIONAL SERVICES 29 MISCELLANEOUS RISK MANAGEMENT RESERVE FUND (011) 30 INTERFUND SUBSIDIES CONTINGENCY RESERVE FUND (012) 31 INTERFUND LOAN 32 INTERFUND SUBSIDIES 75,000 441,873 75,000 - 1004 1,953,108 779,625 625,579 1,327,529 324 - 4,884 - - 04 27,042 80,159 - 27,042 04 10,494 - 10,296 198 984 183,710 - 183,710 04 500 - - 500 04 14,050 10,576 7,023 7,027 504 45,518,247 30,144,324 31,411,462 14,106,785 694 $ 206,650 $ 122,176 $ 122,084 $ 84,566 594 252,990 164,856 189,240 63,750 754 7,000 2,962 180 6,820 34 280 400 455 (175) 1634 466,920 290,393 311,959 154,961 67' $ 931,523 $ $ $ 931,523 04 931,523 931,523 04 $ - $ 459,546 $ $ - 04 3,835,827 49,584 3,835,827 04 3,835,827 509,130 3,835,827 04 HISTORIC PRESERVATION GIFTFUND (014) 33 SUPPLIES $ 100 $ $ $ 100 04 34 PROFESSIONAL SERVICES 200 200 04 35 MISCELLANEOUS 10,900 5,533 5,367 514 11,200 5,533 5,667 490 EDMONDS HOMELESSNESS RESPONSEFUND (018) 36 PROFESSIONAL SERVICES $ 1,862 $ $ 1,862 $ - 1004 1,862 1,862 - 1000 EDMONDS OPIOID RESPONSEFUND (019) 37 INTERFUND SUBSIDIES $ 200,000 $ $ 100,000 $ 100,000 504 200,000 100,000 100,000 500 DRUG INFO RC EMENT FUND (104) 38 PROFESSIONAL SERVICES $ 45,000 $ $ - $ 45,000 04 39 REPAIR/MAINT 800 800 04 40 INTERGOVERNMENTAL SERVICES - 72,276 - 04 45,800 72,276 45,800 04 O a d e0 C ca C LL L d cC 3 a 0 N E d Q. N to 7 The difference for "intergovernmental services" and "professional services" is due to a change in BARS coding. 6 Packet Pg. 118 I 7.7.a I Page 2 of 6 CITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent STREEI'FUND (111) 1 SALARIES AND WAGES $ 795,977 $ 376,411 $ 432,245 $ 363,732 540 2 OVERTIME 35,900 18,437 39,193 (3,293) 1090 3 BENEFITS 264,125 183,657 205,261 58,864 780 4 UNIFORMS 6,000 3,136 3,278 2,722 550 5 SUPPLIES 335,000 160,503 209,893 125,107 630 6 SMALL EQUIPMENT 20,000 396 2,279 17,721 110 7 PROFESSIONAL SERVICES 26,140 9,052 7,501 18,639 290 8 COMMUNICATIONS 4,500 5,033 5,340 (840) 1190 9 TRAVEL 1,000 - - 1,000 04 10 RENTAL/LEASE 268,280 141,455 202,126 66,154 750 11 INSURANCE 153,881 156,645 156,514 (2,633) 1020 12 UTILITIES 276,605 188,264 192,291 84,314 700 13 REPAIRS& MAINTENANCE 52,000 14,403 19,890 32,110 380 14 MISCELLANEOUS 8,000 1,139 1,662 6,338 210 15 INTERGOVERNMENTAL SERVICES - 902 - - 04 16 GENERAL OBLIGATION BOND PRINCIPAL 4,040 - - 4,040 04 17 INTEREST 580 322 289 291 500 COMBINED STREETCONST/IMPROVE(112) 18 SALARIES AND WAGES 19 BENEFIT S 20 PROFESSIONAL SERVICES 21 REPAIRS & MAINTENANCE 22 INTERFUND SUBSIDIES 23 LAND 24 CONSTRUCTION PROJECTS 25 INTERGOVERNMENTAL LOANS 26 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 27 SUPPLIES 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 TRAVEL 31 RENTAL/LEASE 32 REPAIRS & MAINTENANCE 33 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS 36 INTERFUND SUBSIDIES EMPLO YEE PARIGNG PERMIT FUND (121) 37 SUPPLIES 38 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 39 MISCELLANEOUS TO URISM PRO MO TIO NAL FUND/ARTS (123) 40 PROFESSIONAL SERVICES 41 MISCELLANEOUS $ 2,252,028 $ 1,259,755 $ 1,477,762 $ 774,266 669 $ - $ 15,335 $ $ - 04 961 10,610 961 04 3,893,563 290,552 253,980 3,639,583 74 1,138,238 72,932 396,885 741,353 350 47,710 40,515 40,318 7,392 850 38,500 10,500 - 38,500 04 1,698,873 2,080,778 419,842 1,279,031 250 72,220 72,201 72,201 19 1000 2,330 2,674 2,313 17 990 $ 6,892,395 $ 2,596,097 $ 1,185,539 $ 5,706,856 170 $ 4,700 $ 904 $ 922 $ 3,778 200 1,700 128 - 1,700 00 166,500 38,214 28,896 137,604 170 80 9 6 74 84 2,000 - - 2,000 00 300 - - 300 04 6,600 3,879 3,268 3,332 500 $ 181,880 $ 43,134 $ 33,091 $ 148,789 180 $ 103,934 $ 30,062 $ 57,205 $ 46,729 550 1,000 - 583 417 580 4,000 2,000 2,000 2,000 500 $ 108,934 $ 32,062 $ 59,788 $ 49,146 550 $ 1,790 $ 573 $ $ 1,790 04 25,090 - 25,090 04 $ 26,880 $ 573 $ $ 26,880 09 $ 3,000 $ 1,757 $ 2,702 $ 298 900 $ 3,000 $ 1,757 $ 2,702 $ 298 900 $ 28,500 $ 7,595 $ 8,515 $ 19,985 300 3,500 1,464 1,959 1,541 560 $ 32,000 $ 9,059 $ 10,474 $ 21,526 330 O Q. d <v C M C LL L d cC 3 a 0 N L E d N co 7 Packet Pg. 119 I 7.7.a I Page 3 of 6 CITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 17,523 $ 34,096 $ (13,096) 1620 2 PROFESSIONAL SERVICES 586,505 81,704 137,745 448,760 230 3 RENTAL/LEASE - - 381 (381) 00 4 REPAIRS& MAINTENANCE 591,156 156,922 373,501 217,655 630 5 LAND 100,000 - - 100,000 04 6 CONSTRUCTION PROJECTS 2,084,625 607,557 623,600 1,461,025 300 $ 3,383,286 $ 863,706 $ 1,169,323 $ 2,213,963 350 REAL ESTATE EXCISE TAX 1, PARKS AC Q (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 MISCELLANEOUS 10 INTERFUND SUBSIDIES 11 LAND 12 CONSTRUCTION PROJECTS 13 GENERAL OBLIGATION BONDS 14 INTEREST GIFTS CATALOG FUND (127) 15 SUPPLIES 16 SMALL EQUIPMENT 17 PROFESSIONAL SERVICES 18 REPAIRS & MAINTENANCE 19 MISCELLANEOUS 20 INTERFUND SUBSIDIES CY EIII2YMAINTINANCFAMPROVEMENT(130) 21 SALARIES AND WAGES 22 OVERTIME 23 BENEFIT S 24 UNIFORMS 25 SUPPLIES 26 SUPPLIES PURCHASED FOR INVENTORY/RESALE 27 SMALL EQUIPMENT 28 PROFESSIONAL SERVICES 29 COMMUNICATIONS 30 TRAVEL 31 RENTAL/LEASE 32 UTILITIES 33 REPAIRS & MAINTENANCE 34 MISCELLANEOUS PARKS TRUSTFUND (136) 35 SMALL EQUIPMENT 36 INTERFUND SUBSIDIES SISTER CITY COMMISSION (138) 37 SUPPLIES 38 TRAVEL 39 MISCELLANEOUS BUSINESS IMPROVEMENTDISTRICTFUND (140) 40 SUPPLIES 41 PROFESSIONAL SERVICES 42 MISCELLANEOUS LID FUND C O NTRO L (211) 43 INTERFUND SUBSIDIES 2012 LTGO DEBT SERVIC FUND (231) 44 GENERAL OBLIGATION BOND 45 INTEREST $ 204,650 $ 123,890 $ 117,218 87,432 570 658,879 266,019 376,857 282,022 570 - 216,720 - - 04 133,030 15,063 14,013 119,018 110 100,000 - - 100,000 04 2,748,902 50,241 569,494 2,179,408 210 23,480 - - 23,480 00 3,360 1,873 1,680 1,680 500 $ 3,872,301 $ 673,805 $ 1,079,262 $ 2,793,040 28° $ 49,479 $ 2,302 $ 25,259 $ 24,220 510 15,325 - 574 14,751 44 6,500 - 6,500 00 11,250 - 1,858 9,392 170 600 154 - 600 04 26,300 13,150 13,150 13,150 500 $ 109,454 $ 15,606 $ 40,840 $ 68,614 375 $ 93,593 $ 65,367 $ 69,577 $ 24,016 740 3,500 2,390 3,101 399 890 38,909 27,109 31,651 7,258 810 1,000 675 225 775 230 7,000 17,141 3,492 3,508 500 20,000 18,221 13,712 6,288 690 - - 1,246 (1,246) 09 4,200 1,582 866 3,334 210 1,410 1,036 1,378 32 980 500 - - 500 04 6,260 8,730 4,695 1,565 750 3,835 3,825 3,434 401 900 500 - - 500 00 14,000 2,861 12,993 1,007 930 $ 194,707 $ 148,937 $ 146,370 $ 48,337 750 $ 5,000 $ $ 4,935 $ 65 990 - - - 0° $ 5,000 $ $ 4,935 $ 65 990 $ 1,500 $ 27 $ 651 $ 849 430 4,500 - 2,705 1,795 600 4,500 357 3,418 1,082 760 $ 10,500 $ 385 $ 6,775 $ 3,725 650 $ $ 6,892 $ 12,278 $ (12,278) 04 54,557 47,065 (47,065) 04 4,789 2,229 (2,229) 00 66,238 61,572 (61,572) 00 $ 35,887 $ - $ - $ 35,887 04 $ 35,887 $ - $ - $ 35,887 00 $ 609,630 $ - $ - $ 609,630 04 106,780 59,284 53,388 53,392 500 $ 716,410 $ 59,284 $ 53,388 $ 663,022 70 O Q. d <v C ca C M 21 L d cC 3 a 0 N E d Q. N co 8 Packet Pg. 120 7.7.a Page 4 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 4,760 $ 8,548 $ 28,439 $ (23,679) 5970 2 INTERFUND SUBSIDIES - 200,000 - - 00 3 CONSTRUCTION PROJECTS 3,992,668 54,734 106,493 3,886,175 34 $ 3,997,428 $ 263,282 $ 134,932 $ 3,862,496 30 WATER FUND (421) 4 SALARIES AND WAGES $ 845,003 $ 544,461 $ 583,056 $ 261,947 690 5 OVERTIME 24,000 17,268 18,967 5,033 790 6 BENEFITS 371,025 254,691 263,139 107,886 710 7 UNIFORMS 4,000 2,747 3,326 674 830 8 SUPPLIES 150,000 118,681 48,477 101,523 320 9 FUEL CONSUMED - 70 - - 04 10 WATER PURCHASED FOR RESALE 1,950,000 1,398,270 1,437,468 512,532 740 11 SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 72,773 100,408 69,592 590 12 SMALL EQUIPMENT 11,000 2,236 4,856 6,144 440 13 PROFESSIONAL SERVICES 878,372 535,886 639,767 238,605 730 14 COMMUNICATIONS 30,000 20,039 21,843 8,157 730 15 TRAVEL 200 - - 200 04 16 EXCISE TAXES 8 1,649,700 320,303 1,231,489 418,211 750 17 RENTAL/LEASE 155,532 106,754 114,481 41,051 740 18 INSURANCE 54,423 56,738 55,096 (673) 1010 19 UTILITIES 35,310 18,023 19,677 15,633 560 20 REPAIRS& MAINTENANCE 1,603,100 68,136 222,638 1,380,462 140 21 MISCELLANEOUS 121,400 75,852 88,741 32,659 730 22 INTERGOVERNMENTAL SERVICES - 30,841 - - 00 23 INTERFUND TAXES 8 - 916,593 - - 00 24 INTERFUND SUBSIDIES 646,370 211,087 206,313 440,057 320 25 MACHINERY/EQUIPMENT 15,000 - - 15,000 00 26 CONSTRUCTION PROJECTS 3,614,690 2,756,382 1,941,616 1,673,074 540 27 GENERAL OBLIGATION BONDS 2,710 - - 2,710 04 28 REVENUE BONDS 355,740 - - 355,740 04 29 INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 1000 30 INTEREST 225,580 118,495 113,174 112,406 500 $ 12,938,995 $ 7,672,165 $ 7,140,372 $ 5,798,623 550 STORM FUND (422) 31 SALARIES AND WAGES $ 702,584 $ 482,550 $ 508,721 $ 193,863 720 32 OVERTIME 29,000 8,516 30,127 (1,127) 1040 33 BENEFITS 360,829 245,830 257,694 103,135 710 34 UNIFORMS 6,500 5,060 4,964 1,536 760 35 SUPPLIES 46,000 25,954 20,183 25,817 440 36 SMALL EQUIPMENT 4,000 74 3,653 347 910 37 PROFESSIONAL SERVICES 1,711,075 555,737 833,220 877,855 490 38 COMMUNICATIONS 3,200 3,195 4,060 (860) 1270 39 TRAVEL 4,300 840 - 4,300 00 40 EXCISE TAXES 8 470,100 51,805 410,295 59,805 870 41 RENTAL/LEASE 246,404 184,848 182,980 63,424 740 42 INSURANCE 125,390 178,798 127,548 (2,158) 1020 43 UTILITES 10,710 7,639 8,572 2,138 800 44 REPAIR & MAINTENANCE 439,568 11,160 11,715 427,853 34 45 MISCELLANEOUS 113,100 78,328 118,077 (4,977) 1040 46 INTERGOVERNMENTAL SERVICES - 116,899 - - 00 47 INTERFUND TAXES AND OPERATING ASSESSMENT 8 - 319,860 - - 00 48 INTERFUND SUBSIDIES 299,487 83,159 81,819 217,668 270 49 CONSTRUCTION PROJECTS 4,987,891 160,660 897,798 4,090,093 180 50 GENERAL OBLIGATION BONDS 98,900 - - 98,900 09 51 REVENUE BONDS 173,940 - - 173,940 00 52 INTERGOVERNMENTAL LOANS 55,639 32,063 32,063 23,577 580 53 INTEREST 131,155 65,463 62,969 68,186 480 $ 10,019,772 $ 2,618,437 $ 3,596,458 $ 6,423,314 360 O a d e0 C ca C LL L d cC 3 CY 0 N 4) E d Q. N co 8 The difference for "interfund taxes" and "rise taxes" is due to a change in BARS coding. I Packet Pg. 121 1 I 7.7.a I Page 5 of 6 CITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,850,763 $ 1,247,698 $ 1,329,064 $ 521,699 720 2 OVERTIME 95,000 66,481 71,367 23,633 750 3 BENEFITS 815,177 564,376 580,897 234,280 710 4 UNIFORMS 9,500 6,532 7,023 2,477 740 5 SUPPLIES 417,200 226,892 232,648 184,552 560 6 FUEL CONSUMED 80,000 38,279 30,834 49,166 390 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 3,853 - 4,000 00 8 SMALL EQUIPMENT 50,000 34,711 18,572 31,428 370 9 PROFESSIONAL SERVICES 1,599,670 789,173 877,061 722,609 550 10 COMMUNICATIONS 43,000 30,919 32,226 10,774 750 11 TRAVEL 5,000 3,241 1,038 3,962 210 12 EXCISE TAXES 9 973,000 159,385 806,192 166,808 830 13 RENTAL/LEASE 313,469 230,487 258,336 55,133 820 14 INSURANCE 184,261 117,717 186,110 (1,849) 1010 15 UTILITIES 1,231,310 709,007 754,978 476,332 610 16 REPAIR & MAINTENANCE 695,000 321,241 310,271 384,729 450 17 MISCELLANEOUS 125,650 60,578 66,062 59,588 530 18 INTERGOVERNMENTAL SERVICES - 98,356 - - 00 19 INTERFUND TAXESAND OPERATING ASSESSMENT 9 20 INTERFUND SUBSIDIES 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST 27 OTHER INTEREST & DEBT SERVICE COSTS BOND RESERVE FUND (424) 28 REVENUE BONDS 29 INTEREST - 584,344 - - 04 2,420,671 413,431 603,173 1,817,498 250 30,000 79,862 33,647 (3,647) 1120 6,300,393 1,466,420 2,053,589 4,246,805 330 150,050 - - 150,050 00 80,340 - - 80,340 0° 172,540 171,872 172,528 12 1000 75,490 44,050 40,516 34,974 540 - 5,297 5,015 (5,015) 00 $ 17,721,484 $ 7,474,203 $ 8,471,145 $ 9,250,339 480 $ 740,010 $ - $ - $ 740,010 04 1,251,200 640,742 625,592 625,608 500 $ 1,991,210 $ 640,742 $ 625,592 $ 1,365,618 310 9 The difference for "interfund taxes" and "excise taxes" is due to a change in BARS coding. O a d <0 C ca C LL 21 L d cC 3 a 0 0 N 4) E d Q. N N 10 Packet Pg. 122 I 7.7.a I Page 6 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 259,309 $ 189,474 $ 195,163 $ 64,146 750 2 OVERTIME 2,000 - 8,081 (6,081) 4040 3 BENEFITS 113,207 80,968 84,072 29,135 740 4 UNIFORMS 1,000 865 1,203 (203) 1200 5 SUPPLIES 110,000 54,531 81,129 28,871 740 6 FUEL CONSUMED 1,000 - - 1,000 0° 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 273,000 117,078 122,870 150,130 450 8 SMALL EQUIPMENT 58,000 5,706 2,002 55,998 30 9 PROFESSIONAL SERVICES 46,580 2,771 3,729 42,851 89 10 COMMUNICATIONS 3,000 1,637 1,722 1,278 570 11 TRAVEL 1,000 339 255 745 250 12 RENTAL/LEASE 14,120 7,005 10,275 3,845 730 13 INSURANCE 32,015 29,464 30,167 1,848 940 14 UTILITIES 14,200 9,822 10,945 3,255 770 15 REPAIRS& MAINTENANCE 60,000 21,018 25,005 34,995 420 16 MISCELLANEOUS 12,000 7,490 9,181 2,819 770 17 INTERGOVERNMENTAL SERVICES - 1,573 - - 00 18 MACHINERY/EQUIPMENT 1,933,000 327,113 515,770 1,417,230 270 $ 2,933,431 $ 856,853 $ 1,101,569 $ 1,831,862 384 TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES $ 292,502 $ 209,616 $ 224,945 $ 67,557 770 20 OVERTIME 2,000 1,632 60 1,940 34 21 BENEFITS 97,499 69,986 76,241 21,258 780 22 SUPPLIES 5,000 4,042 3,436 1,564 690 23 SMALL EQUIPMENT 38,000 89,201 36,892 1,108 970 24 PROFESSIONAL SERVICES 210,000 163,526 9,996 200,004 54 25 COMMUNICATIONS 58,770 30,737 42,160 16,610 720 26 TRAVEL 1,500 412 359 1,141 240 27 RENTAL/LEASE 7,200 5,877 6,250 950 870 28 REPAIRS & MAINTENANCE 405,950 155,627 195,000 210,950 480 29 MISCELLANEOUS 5,000 9,464 3,232 1,768 650 30 MACHINERY/EQUIPMENT 74,750 74,721 57,571 17,179 770 $ 1,198,171 $ 814,841 $ 656,143 $ 542,028 550 FIR]MIEN'S PENSION FUND (617) 31 BENEFITS $ 81,596 $ 17,038 $ 15,072 $ 66,524 180 32 PENSION AND DISABILITY PAYMENTS 54,427 39,597 103,508 (49,081) 1900 33 PROFESSIONAL SERVICES 1,200 538 - 1,200 04 $ 137,223 $ 57,172 $ 118,580 $ 18,643 860 TOTAL EXPENDITURE ALL FUNDS $ 119,773,755 $ 57,184,216 $ 59,007,427 $ 60,766,328 490 O d 2 C M C IL L d cC 3 a 0 N L d E d rW N co 11 Packet Pg. 123 7.7.a Page 1 of 1 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICESIECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE % Spent $ 513,666 $ 332,628 $ 316,066 $ 197,600 62% 296,155 218,015 221,509 74,646 75% O 590,331 314,056 403,027 187,304 68% d - 1,143,210 737,873 730,275 412,935 64% 9 701,520 503,247 527,401 174,119 75% _ 1,244,805 808,422 958,793 286,012 77% ca C ii 889,560 598,314 656,534 233,026 74% L 13,556,979 9,756,639 9,284,942 4,272,037 68% cC 11,829,034 8,146,348 8,594,346 3,234,688 73% 623,232 410,560 424,210 199,022 68% 0) 3,555,058 2,027,906 2,059,466 1,495,592 58% O N 4,363,868 2,938,075 3,147,119 1,216,749 72% L .0 E 3,296,100 2,075,639 2,350,773 945,327 71% a 2,914,729 1,276,602 1,737,001 1,177,728 60% N $ 45,518,247 $ 30,144,324 $ 31,411,462 $ 14,106,785 69% V_ CITY OF EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2019 Amended Budget 9/30/2018 Expenditures 9/30/2019 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,938,995 $ 7,672,165 $ 7,140,372 $ 5,798,623 55% STORM UTILITY FUND 10,019,772 2,618,437 3,596,458 6,423,314 36% SEWER/WWTP UTILITY FUND 17,721,484 7,474,203 8,471,145 9,250,339 48% BOND RESERVE FUND 1,991,210 640,742 625,592 1,365,618 31% $ 42,671,461 $ 18,405,547 $ 19,833,566 $ 22,837,895 46% 12 Packet Pg. 124 Page 1 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL Title 2019 Amended Budget 9/30/2018 Expenditures 9/30/2019 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 171,950 $ 121,539 $ 134,414 $ 37,536 78% OVERTIME 1,000 - - 1,000 0% BENEFITS 92,751 69,501 73,110 19,641 79% SUPPLIES 2,000 1,004 1,642 358 82% SMALL EQUIPMENT - 15,089 342 (342) 0% PROFESSIONAL SERVICES 195,675 102,018 79,552 116,123 41% COMMUNICATIONS 3,000 2,511 4,894 (1,894) 163% TRAVEL 6,700 1,430 2,589 4,111 39% RENTAL/LEASE 11,586 12,206 9,061 2,525 78% REPAIRS/MAINTENANCE 500 - 121 379 24% MISCELLANEOUS 28,504 7,331 10,341 18,163 36% $ 513,666 $ 332,628 $ 316,066 $ 197,600 62% OFFICEOFMAYOR SALARIES $ 215,076 $ 156,905 $ 164,090 $ 50,986 76% BENEFITS 53,257 37,437 40,066 13,191 75% SUPPLIES 1,500 426 556 944 37% PROFESSIONAL SERVICES 3,000 1,943 2,211 789 74% COMMUNICATION 1,400 1,229 827 573 59% TRAVEL 3,000 829 2,603 397 87% RENTAL/LEASE 13,472 15,633 9,381 4,091 70% MISCELLANEOUS 5,450 3,613 1,775 3,675 33% $ 296,155 $ 218,015 $ 221,509 $ 74,646 75% HUMAN RESOURCES SALARIES $ 327,939 $ 171,900 $ 238,491 $ 89,448 73% OVERTIME - - 197 (197) 0% BENEFITS 118,229 65,409 77,803 40,426 66% SUPPLIES 12,300 2,990 3,355 8,945 27% SMALL EQUIPMENT 300 - 2,762 (2,462) 921% PROFESSIONAL SERVICES 73,000 42,600 36,036 36,964 49% COMMUNICATIONS 700 817 938 (238) 134% TRAVEL 1,000 1,201 668 332 67% RENTAL/LEASE 22,947 20,273 18,402 4,545 80% REPAIR/MAINTENANCE 7,850 7,326 7,571 279 96% MISCELLANEOUS 26,066 1,540 16,804 9,262 64% $ 590,331 $ 314,056 $ 403,027 $ 187,304 68% MUNIC IPAL C O URT SALARIES $ 628,961 $ 420,871 $ 438,764 $ 190,197 70% OVERTIME 800 96 1,219 (419) 152% BENEFITS 244,601 166,985 155,085 89,516 63% SUPPLIES 10,600 6,056 4,620 5,980 44% SMALL EQUIPMENT 1,000 35 5,155 (4,155) 515% PROFESSIONAL SERVICES 124,925 64,986 54,205 70,720 43% COMMUNICATIONS 3,550 1,854 2,409 1,141 68% TRAVEL 6,500 3,565 2,233 4,267 34% RENTAL/LEASE 65,251 54,138 48,154 17,098 74% REPAIR/MAINTENANCE 4,880 - 277 4,603 6% MISCELLANEOUS 25,100 19,286 18,154 6,946 72% MACHINERY/EQUIPMENT 27,042 - - 27,042 0% $ 1,143,210 $ 737,873 $ 730,275 $ 412,935 64% O d 9 C to C M 21 L d cC 3 a O N L O E d r� N co 13 Packet Pg. 125 1 I 7.7.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining '%Spent CITY C LERK SALARIES AND WAGES $ 358,349 $ 270,514 $ 269,287 $ 89,062 75% BENEFITS 151,468 114,972 121,304 30,164 80% SUPPLIES 10,240 2,820 2,080 8,160 20% SMALL EQUIPMENT 2,000 - 4,024 (2,024) 201% PROFESSIONAL SERVICES 46,410 16,473 20,044 26,366 43% COMMUNICATIONS 40,000 21,421 24,920 15,080 62% TRAVEL 2,000 437 465 1,535 23% RENTAL/LEASE 50,973 45,270 35,705 15,268 70% REPAIRS&MAINTENANCE 32,080 25,133 41,163 (9,083) 128% MISCELLANEOUS 8,000 6,207 8,408 (408) 105% $ 701,520 $ 503,247 $ 527,401 $ 174,119 75% FINANCE SALARIES $ 844,384 $ 541,013 $ 639,498 $ 204,886 76% OVERTIME 4,500 146 - 4,500 0% BENEFITS 268,345 173,599 220,705 47,640 82% SUPPLIES 7,350 2,699 4,694 2,656 64% SMALL EQUIPMENT 5,400 3,831 579 4,821 11% PROFESSIONAL SERVICES 14,650 1,442 388 14,262 3% COMMUNICATIONS 2,000 897 1,008 992 50% TRAVEL 3,100 3,611 2,055 1,045 66% RENTAL/LEASE 48,226 36,560 37,237 10,989 77% REPAIR/MAINTENANCE 38,500 41,121 42,499 (3,999) 110% MISCELLANEOUS 8,350 3,502 10,128 (1,778) 121% $ 1,244,805 $ 808,422 $ 958,793 $ 286,012 77% CITY ATPO RNEY PROFESSIONAL SERVICES $ 889,560 $ 598,314 $ 656,534 $ 233,026 74% $ 889,560 $ 598,314 $ 656,534 $ 233,026 74% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 40,000 8,709 28,264 11,736 71% SUPPLIES 5,000 679 3,463 1,537 69% PROFESSIONAL SERVICES 10,666,114 328,411 8,026,054 2,640,060 75% EXCISE TAXES 6,500 4,446 5,303 1,197 82% RENTAL/LEASE 10,538 8,556 9,380 1,158 89% INSURANCE 431,095 437,253 436,448 (5,353) 101% MISCELLANEOUS 69,614 66,737 68,429 1,185 98% INTERGOVT SERVICES - 7,664,892 - - 0% ECA LOAN PAYMENT 75,000 441,873 75,000 - 100% INTERFUND SUBSIDIES 1,953,108 779,625 625,579 1,327,529 32% LAND - 4,884 - - 0% GENERAL OBLIGATION BOND 183,710 - - 183,710 0% INTEREST ON LONG-TERM DEBT 14,050 10,576 7,023 7,027 50% FISCAL AGENT FEES 500 500 0% $ 13,556,979 $ 9,756,639 $ 9,284,942 $ 4,272,037 68% 14 Packet Pg. 126 I 7.7.a I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,916,238 $ 4,700,063 $ 4,882,489 $ 2,033,749 71% OVERTIME 462,892 464,111 549,575 (86,683) 119% HOLIDAY BUYBACK 250,491 7,135 8,449 242,042 3% BENEFITS 2,550,418 1,849,145 1,953,550 596,868 77% UNIFORMS 80,250 53,477 75,548 4,702 94% SUPPLIES 86,500 57,768 74,491 12,009 86% SMALL EQUIPMENT 192,519 40,218 98,967 93,552 51% PROFESSIONAL SERVICES 231,095 85,438 158,386 72,709 69% COMMUNICATIONS 32,000 27,278 31,757 243 99% TRAVEL 29,310 14,999 29,990 (680) 102% RENTAL/LEASE 920,851 734,823 686,770 234,081 75% REPAIR/MAINTENANCE 15,120 6,943 6,795 8,325 45% MISCELLANEOUS 61,350 40,281 37,578 23,772 61% INTERGOVERNMENTAL SERVICES - 5,385 - - 0% MACHINERY/EQUIPMENT 59,284 0% $ 11,829,034 $ 8,146,348 $ 8,594,346 $ 3,234,688 73% COMMUNITY S ERVIC ES /EC O N DEV. SALARIES $ 261,255 $ 176,815 $ 196,398 $ 64,857 75% BENEFITS 78,283 55,647 61,481 16,802 79% SUPPLIES 7,000 6,416 6,280 720 90% SMALL EQUIPMENT 800 44 - 800 0% PROFESSIONAL SERVICES 249,400 156,767 146,304 103,096 59% COMMUNICATIONS 1,490 899 1,109 381 74% TRAVEL 2,000 746 - 2,000 0% RENTAL/LEASE 13,004 9,509 8,568 4,436 66% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 3,718 4,070 5,430 43% $ 623,232 $ 410,560 $ 424,210 $ 199,022 68% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,665,849 $ 1,106,226 $ 1,222,159 $ 443,690 73% OVERTIME 1,300 18,616 7,342 (6,042) 565% BENEFITS 609,831 417,105 471,103 138,728 77% UNIFORMS 500 - - 500 0% SUPPLIES 17,100 8,041 7,916 9,184 46% SMALL EQUIPMENT 6,100 6,007 2,663 3,437 44% PROFESSIONAL SERVICES 1,028,161 324,955 198,998 829,163 19% COMMUNICATIONS 16,621 5,760 7,012 9,609 42% TRAVEL 5,500 3,135 8,199 (2,699) 149% RENTAL/LEASE 143,236 116,854 106,700 36,536 74% REPAIRS & MAINTENANCE 6,800 15 596 6,204 9% MISCELLANEOUS 54,060 21,192 26,779 27,281 50% $ 3,555,058 $ 2,027,906 $ 2,059,466 $ 1,495,592 58% ENGINEERING SALARIES $ 1,720,176 $ 1,086,189 $ 1,290,870 $ 429,306 75% OVERTIME 8,300 4,968 5,235 3,065 63% BENEFITS 678,356 446,043 525,048 153,308 77% UNIFORMS 450 - - 450 0% SUPPLIES - - 32 (32) 0% SMALL EQUIPMENT 2,200 3,645 - 2,200 0% PROFESSIONAL SERVICES 53,840 14,587 1,961 51,879 4% COMMUNICATIONS 16,625 9,723 12,031 4,594 72% TRAVEL 600 111 585 15 98% RENTAL/LEASE 123,023 88,496 90,915 32,108 74% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 79,450 43,450 48,985 30,465 62% $ 2,685,620 $ 1,697,211 $ 1,975,662 $ 709,958 74% O d 2 C to C M L d cC 3 a 0 N L O E d rW N co 15 Packet Pg. 127 I 7.7.a I Page 4 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 9/30/2018 9/30/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS & REC REATIO N SALARIES $ 2,123,618 $ 1,424,140 $ 1,544,356 $ 579,262 73% OVERTIME 10,000 12,114 19,807 (9,807) 198% BENEFITS 796,394 540,761 588,695 207,699 74% UNIFORMS 6,275 2,811 5,305 970 85% SUPPLIES 125,090 108,086 117,876 7,214 94% SMALL EQUIPMENT 9,500 5,593 2,639 6,861 28% PROFESSIONAL SERVICES 674,820 323,473 369,903 304,917 55% COMMUNICATIONS 30,820 20,025 13,865 16,955 45% TRAVEL 5,170 1,614 4,407 763 85% RENTAL/LEASE 268,539 199,063 208,530 60,009 78% PUBLIC UTILITY 175,338 174,653 167,417 7,921 95% REPAIR/MAINTENANCE 29,700 7,493 22,555 7,145 76% MISCELLANEOUS 98,110 53,501 71,468 26,642 73% INTERGOVERNMENTAL SERVICES - 43,872 - - 0% MACHINERY/EQUIPMENT - 20,875 - - 0% CONST RUCT ION PROJECTS 10,494 - 10,296 198 98% $ 4,363,868 $ 2,938,075 $ 3,147,119 $ 1,216,749 72% PUBLIC WORKS ADMINISTRATION SALARIES OVERTIME BENEFITS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS FACILITIES MAINTENANCE SALARIES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS TOTAL GENERAL FUND EXPENDITURES $ 369,334 $ 206,993 $ 218,668 $ 150,666 59% 200 - 339 (139) 169% 129,196 75,010 78,054 51,142 60% 8,600 2,818 3,427 5,173 40% 1,000 - 2,115 (1,115) 212% 200 71 85 115 42% 1,350 486 543 807 40% 500 - 1,427 (927) 285% 91,193 90,751 67,463 23,730 74% 3,007 2,010 2,256 751 75% 1,000 - - 1,000 0% 4,900 290 735 4,165 15% $ 610,480 $ 378,429 $ 375,111 $ 235,369 61% 754,619 541,778 571,238 183,381 76% 7,500 4,806 5,965 1,535 80% 310,160 226,771 252,588 57,572 81% 3,000 4,236 4,408 (1,408) 147% 87,000 73,816 126,763 (39,763) 146% 3,000 1,470 2,658 342 89% 940,940 35,502 154,792 786,148 16% 16,000 12,721 15,152 848 95% 1,000 - 6 994 1% 59,730 49,756 42,777 16,953 72% 282,280 221,897 235,689 46,591 83% 444,500 103,817 322,011 122,489 72% 5,000 34 2,954 2,046 59% $ 2,914,729 $ 1,276,602 $ 1,737,001 $ 1,177,728 60% $ 45,518,247 $ 30,144,324 $ 31,411,462 $ 14,106,785 69% O d 2 C to C M L d cC 3 a 0 N L O E d rW N co 16 Packet Pg. 128 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2019 General Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 2,297,140 $ 2,297,140 $ 2,397,678 4.38% February 5,526,139 3,228,998 4,685,465 -15.21% March 8,285,977 2,759,838 7,046,230 -14.96% April 12,096,564 3,810,587 10,236,291 -15.38% May 20,831,778 8,735,215 18,888,974 -9.33% June 23,407,491 2,575,712 21,254,387 -9.20% July 25,795,181 2,387,690 23,534,511 -8.76% August 28,610,551 2,815,371 26,334,930 -7.95% September 31,010,463 2,399,911 28,633,850 -7.66% October 34,216,593 3,206,131 November 43,128,434 8,911,840 December 45,688,605 2,560,171 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2019 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 239,174 $ 239,174 $ 206,702 -13.58% February 426,584 187,410 316,468 -25.81% March 648,598 222,013 530,155 -18.26% April 866,924 218,326 723,280 -16.57% May 1,118,366 251,442 997,047 -10.85% June 1,392,391 274,025 1,295,229 -6.98% July 1,790,060 397,669 1,573,817 -12.08% August 2,111,970 321,910 1,854,919 -12.17% September 2,410,481 298,511 2,188,857 -9.19% October 2,651,152 240,672 November 2,897,726 246,573 December 3,080,000 182,274 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 129 1 I 7.7.a I SALES TAX SUMMARY Sales Tax Analysis By Category Current Period: September 2019 Year -to -Date Total $6,278,722 Automotive Repair, Health &Personal Care, $147,122 $197,064 Amusement & Construction Trade, Recreation, $68,165 $1,066,486 Business Services, Accomniodation, $585,874 $33,731 Gasoline, $26,540 Clothing and Accessories,$200,232 Retail Food Stores, Communications, $233,153 $170,722 Wholesale Trade, L Retail Automotive, $167,531 $1,417,003 Manufacturing, $65,559 Misc Retail, $979,704 Others, $123,284 Eating & Drinking, $796,553 ILM Annual Sales Tax Revenue 10,000,000 $8,406,296 8,000,000 7 395 114 $5,840,764 $6,741,838 $6,905,122 $6,278,722 6,000,000 4,000,000 2,000,000 0 2014 2015 2016 2017 2018 YTD 2019 EMMMMEMP E O LL L m ca Cl rn 0 N L a� E m Q. a� Packet Pg. 130 1 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2019 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 583,740 $ 583,740 $ 665,493 14.01% February 1,326,812 743,072 1,464,443 10.37% March 1,890,823 564,012 2,088,425 10.45% April 2,418,442 527,618 2,636,953 9.04% May 3,087,512 669,070 3,384,424 9.62% June 3,695,140 607,628 4,072,013 10.20% July 4,344,323 649,183 4,772,526 9.86% August 5,056,215 711,892 5,569,038 10.14% September 5,734,922 678,707 6,278,722 9.48% October 6,438,793 703,871 November 7,175,252 736,459 December 7,825,000 649,748 Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 / 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 92,468 $ 92,468 $ 67,644 -26.85% February 188,382 95,914 140,257 -25.55% March 270,480 82,098 229,186 -15.27% April 338,414 67,935 300,757 -11.13% May 391,853 53,439 350,940 -10.44% June 429,417 37,564 383,777 -10.63% July 458,287 28,870 408,935 -10.77% August 482,130 23,843 431,845 -10.43% September 504,337 22,207 452,054 -10.37% October 530,073 25,736 November 567,790 37,717 December 626,600 58,810 *The monthly budget forecast columns are based on a five-year average. O d C M a LL L d O 3 CY Cn T O N L E d Q 19 Packet Pg. 131 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2019 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 90,093 $ 90,093 $ 83,102 -7.76% February 180,099 90,007 153,757 -14.63% March 261,769 81,670 220,849 -15.63% April 347,309 85,539 292,121 -15.89% May 425,673 78,364 358,213 -15.85% June 504,828 79,155 424,559 -15.90% July 580,361 75,533 490,940 -1S.41% August 657,995 77,634 552,758 -15.99% September 738,345 80,350 613,426 -16.92% October 815,639 77,294 November 889,278 73,638 December 967,200 77,922 Electric Utility Tax Telephone Utility Tax 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2019 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 180,392 $ 180,392 $ 171,454 -4.96% February 374,176 193,784 364,048 -2.71% March 542,795 168,619 526,085 -3.08% April 717,960 175,165 720,176 0.31% May 863,822 145,862 864,392 0.07% June 985,603 121,781 983,768 -0.19% July 1,101,208 115,604 1,094,206 -0.64% August 1,212,283 111,075 1,202,728 -0.79% September 1,323,362 111,080 1,315,484 -0.60% October 1,439,932 116,570 November 1,562,550 122,618 December 1,691,300 128,750 Electric Utility Tax 1,800,000 1,600,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --0- Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 132 t 7.7.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2019 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 742,059 $ 742,059 $ 725,472 -2.24% February 1,256,325 514,266 1,233,174 -1.84% March 1,990,166 733,842 1,973,669 -0.83% April 2,476,952 486,786 2,430,513 -1.87% May 3,203,262 726,310 3,109,907 -2.9170 June 3,766,233 562,971 3,678,133 -2.34% July 4,657,894 891,661 4,614,133 -0.94% August 5,440,698 782,804 5,367,013 -1.35% September 6,513,015 1,072,317 6,322,616 -2.92% October 7,251,320 738,305 November 8,101,309 849,989 December 8,624,564 523,255 Storm Water Sales Meter Water Sales 6,000,000 5,000,000 Oa JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget — Prior Year City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 322,033 $ 322,033 $ 317,727 -4.96% February 1,017,422 695,389 1,006,134 -2.71% March 1,338,925 321,503 1,323,366 -3.08% April 1,623,949 285,024 1,605,082 0.31% May 1,945,558 321,609 1,923,272 0.07% June 2,231,420 285,862 2,204,539 -0.19% July 2,553,731 322,311 2,523,469 -1.19% August 3,249,585 695,854 3,211,601 -1.17% September 3,570,469 320,884 3,529,641 -1.14% October 3,855,506 285,037 November 4,177,408 321,902 December 4,462,767 285,359 Storm Water Sales 14,500,000 13,500,000 12,500,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O d O C M C LL L d 3 CY O O N L E d Q CD U) ZZ Packet Pg. 133 I 7.7.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2019 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 764,057 $ 764,057 $ 766,027 0.26% February 1,382,019 617,962 1,384,500 0.18% March 2,141,223 759,204 2,149,907 0.41% April 2,762,974 621,752 2,770,969 0.29% May 3,530,212 767,237 3,534,965 0.13% June 4,158,923 628,711 4,166,664 0.19% July 4,943,476 784,553 4,976,361 0.67% August 5,570,113 626,637 5,610,350 0.72% September 6,371,750 801,637 6,404,083 0.51% October 7,005,968 634,218 November 7,783,039 777,071 December 8,408,534 625,495 Unmeter Sewer Sales 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. O rL 0) W fC C R C LL L d t4 3 Cy O) O N L E d 22 Packet Pg. 134 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,319,394 $ 5,319,394 $ 4,237,264 -20.34% February 8,122,296 2,802,903 7,405,291 -8.83% March 11,613,006 3,490,710 10,663,247 -8.18% April 15,937,507 4,324,500 13,957,552 -12.42% May 18,579,111 2,641,604 17,357,697 -6.57% June 22,777,688 4,198,577 21,172,989 -7.05% July 26,331,536 3,553,848 24,687,211 -6.24% August 30,504,959 4,173,422 27,987,234 -8.25% September 33,919,599 3,414,641 31,411,462 -7.39% October 37,078,612 3,159,012 November 41,414,089 4,335,478 December 45,518,247 4,104,158 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2019 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,586,468 $ 2,586,468 $ 1,939,971 -25.00% February 3,013,532 427,064 2,801,406 -7.04% March 4,041,004 1,027,471 3,658,670 -9.46% April 5,661,728 1,620,724 4,478,257 -20.90% May 5,936,842 275,114 5,383,743 -9.32% June 7,529,862 1,593,020 6,729,909 -10.62% July 8,430,518 900,656 7,577,784 -10.11% August 9,710,604 1,280,086 8,386,837 -13.63% September 10,511,285 800,681 9,284,942 -11.67% October 11,101,008 589,723 November 12,475,676 1,374,668 December 13,556,979 1,081,303 *The monthly budget forecast columns are based on a five-year average. 23 Packet Pg. 135 1 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2019 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 33,570 $ 33,570 $ 22,406 -33.26% February 68,346 34,776 46,519 -31.94% March 109,360 41,014 82,908 -24.19% April 148,419 39,058 112,983 -23.88% May 194,634 46,216 158,489 -18.57% June 252,138 57,504 206,635 -18.05% July 293,991 41,853 236,230 -19.65% August 347,493 53,502 279,741 -19.50% September 394,089 46,596 316,066 -19.80% October 424,284 30,195 November 469,318 45,034 December 513,666 44,348 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2019 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 24,108 $ 24,108 $ 24,303 0.81% February 49,562 25,454 47,727 -3.70% March 73,857 24,295 72,221 -2.21% April 98,624 24,767 97,904 -0.73% May 122,830 24,206 123,018 0.15% June 146,929 24,099 146,522 -0.28% July 171,908 24,979 171,743 -0.10% August 197,139 25,231 197,457 0.16% September 221,850 24,711 221,509 -0.15% October 246,137 24,287 November 270,260 24,123 December 296,155 25,895 Office of Mayor 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. F O sZ d C M C LL L !v 3 CY O N L E d Q 24 Packet Pg. 136 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2019 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 46,632 $ 46,632 $ 48,901 4.87% February 97,790 51,158 81,030 -17.14% March 148,537 50,747 116,157 -21.80% April 189,740 41,203 156,727 -17.40% May 236,212 46,472 194,001 -17.87% June 282,909 46,697 289,770 2.42% July 332,296 49,387 309,918 -6.73% August 380,431 48,135 351,814 -7.52% September 426,855 46,424 403,027 -5.58% October 471,872 45,017 November 519,709 47,838 December 590,331 70,622 Municipal Court Human Resources 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of'Edmonds, WA Monthly Expenditure Report -Municipal Court 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 87,580 $ 87,580 $ 70,858 -19.09% February 182,357 94,777 140,956 -22.70% March 280,184 97,826 219,779 -21.56% April 371,181 90,997 305,139 -17.79% May 465,663 94,482 410,401 -11.87% June 556,434 90,771 481,931 -13.39% July 647,960 91,526 571,406 -11.81% August 746,132 98,173 653,110 -12.47% September 839,518 93,386 730,275 -13.01% October 939,927 100,409 November 1,035,295 95,368 December 1,143,210 107,915 Municipal Court 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. 25 Packet Pg. 137 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2019 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 38,856 $ 38,856 $ 39,270 1.07% February 82,715 43,859 92,749 12.13% March 131,218 48,504 132,003 0.60% April 193,549 62,331 181,514 -6.22% May 235,012 41,463 232,851 -0.92% June 280,214 45,202 270,544 -3.45% July 326,380 46,167 327,582 0.37% August 382,079 55,699 375,568 -1.70% September 431,632 49,553 424,210 -1.72% October 487,065 55,433 November 547,223 60,158 December 623,232 76,009 City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget --&- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 66,110 $ 66,110 $ 70,355 6.42% February 123,388 57,278 128,177 3.88% March 180,370 56,982 178,301 -1.15% April 239,703 59,332 243,367 1.53% May 296,556 56,853 291,090 -1.84% June 349,433 52,878 343,911 -1.58% July 406,162 56,728 419,675 3.33% August 468,279 62,117 473,386 1.09% September 521,384 53,105 527,401 1.15% October 580,287 58,903 November 640,600 60,313 December 701,520 60,920 City Clerk 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 26 Packet Pg. 138 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2019 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 120,868 $ 120,868 $ 157,010 29.90% February 255,247 134,379 215,707 -15.49% March 329,766 74,519 320,177 -2.91% April 398,088 68,322 370,014 -7.05% May 474,241 76,152 415,102 -12.47% June 553,266 79,025 468,592 -15.30% July 645,971 92,705 530,899 -17.81% August 753,151 107,180 608,516 -19.20% September 857,748 104,597 656,143 -23.50% October 934,856 77,108 November 1,013,958 79,102 December 1,198,171 184,213 Finance Technology Rental Fund 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 137,055 $ 137,055 $ 128,270 -6.41% February 232,763 95,708 224,119 -3.71% March 329,813 97,051 319,388 -3.16% April 427,554 97,741 418,398 -2.14% May 526,278 98,724 515,266 -2.09% June 622,509 96,231 612,381 -1.63% July 720,263 97,754 758,552 5.32% August 819,641 99,378 857,653 4.64% September 931,887 112,246 958,793 2.89% October 1,040,480 108,592 November 1,141,414 100,935 December 1,244,805 103,391 Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O d O C M C LL L d 3 CY O N L E d Q 27 Packet Pg. 139 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2019 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 74,130 $ 74,130 $ 47,964 -35.30% February 148,260 74,130 126,678 -14.56% March 222,390 74,130 222,683 0.13% April 296,520 74,130 294,517 -0.68% May 370,650 74,130 366,531 -1.11% June 444,780 74,130 415,167 -6.66% July 518,910 74,130 510,871 -1.55% August 593,040 74,130 583,806 -1.56% September 667,170 74,130 656,534 -1.59% October 741,300 74,130 November 815,430 74,130 December 889,560 74,130 Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Police 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 928,132 $ 928,132 $ 927,983 -0.02% February 1,876,691 948,559 1,815,042 -3.29% March 2,811,566 934,875 2,786,780 -0.88% April 3,756,114 944,548 3,763,317 0.19% May 4,698,118 942,004 4,729,460 0.67% June 5,669,204 971,087 5,802,457 2.35% July 6,616,286 947,081 6,779,466 2.47% August 7,553,724 937,438 7,672,764 1.58% September 8,504,883 951,159 8,594,346 1.05% October 9,561,332 1,056,449 November 10,833,903 1,272,570 December 11,829,034 995,131 Police 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. Z$ Packet Pg. 140 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2019 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 242,464 $ 242,464 $ 212,448 -12.38% February 514,367 271,903 434,026 -1S.62% March 793,288 278,921 663,134 -16.41% April 1,071,273 277,985 924,696 -13.68% May 1,372,925 301,651 1,154,831 -15.89% June 1,654,748 281,823 1,357,577 -17.96% July 1,945,569 290,822 1,619,998 -16.73% August 2,263,051 317,481 1,847,785 -18.3S% September 2,563,936 300,885 2,059,466 -19.68% October 2,873,243 309,308 November 3,199,282 326,039 December 3,555,058 355,776 Parks & Recreation Development Services 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget - Prior Year City of'Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 294,648 $ 294,648 $ 280,923 -4.66% February 597,710 303,062 588,578 -1.53% March 920,860 323,150 888,876 -3.47% April 1,251,978 331,118 1,209,937 -3.36% May 1,601,289 349,311 1,554,647 -2.91% June 1,948,015 346,726 1,882,379 -3.37% July 2,398,497 450,482 2,296,893 -4.24% August 2,932,285 533,787 2,705,334 -7.74% September 3,330,718 398,433 3,147,119 -5.51% October 3,678,533 347,815 November 3,980,987 302,454 December 4,363,868 382,881 Parks & Recreation 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. F O d M C M a M 21 L d 3 O N L E d Q 29 Packet Pg. 141 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2019 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 50,384 $ 50,384 $ 39,815 -20.98% February 102,273 S1,889 80,023 -21.76% March 153,446 51,173 120,273 -21.62% April 204,598 51,153 161,804 -20.92% May 255,170 50,572 203,614 -20.20% June 306,227 51,057 247,950 -19.03% July 357,744 51,517 293,893 -17.85% August 407,869 50,125 334,941 -17.88% September 456,744 48,874 375,111 -17.87% October 506,690 49,946 November 556,681 49,991 December 610,480 53,799 Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 228,301 $ 228,301 $ 172,786 -24.32% February 457,666 229,364 382,230 -16.48% March 700,969 243,303 576,136 -17.81% April 931,712 230,743 768,024 -17.57% May 1,165,903 234,191 954,705 -18.11% June 1,378,275 212,372 1,086,185 -21.19% July 1,646,299 268,024 1,253,953 -23.83% August 1,872,892 226,592 1,485,955 -20.66% September 2,123,872 250,981 1,737,001 -18.22% October 2,374,954 251,082 November 2,628,848 253,894 December 2,914,729 285,881 Facilities Maintenance 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 142 I 7.7.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2019 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 199,012 $ 199,012 $ 211,009 6.03% February 397,302 198,290 416,031 4.71% March 613,115 215,813 625,938 2.09% April 835,389 222,274 840,970 0.67% May 1,053,506 218,118 1,085,050 2.99% June 1,284,814 231,308 1,299,672 1.16% July 1,508,283 223,469 1,559,250 3.38% August 1,747,325 239,041 1,781,083 1.93% September 1,974,318 226,993 1,975,662 0.07% October 2,206,759 232,441 November 2,431,557 224,798 December 2,685,620 254,063 Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O Q d w O C R C LL L d fC 3 Cy On O N L E d CD U) 31 Packet Pg. 143 I 7.7.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of September 30, 2019 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate FHLMC Bonds 995,970 0.01 1,000,000 999,960 10/02/19 1.25% FNMA Bonds 1,994,310 0.08 2,000,000 1,998,932 10/28/19 1.35% FNMA Bonds 997,300 0.50 1,000,000 996,969 03/30/20 1.38% FHLB Bonds 2,003,780 0.50 2,000,000 1,995,206 03/30/20 1.45% FNMA Bonds 2,000,000 0.50 2,000,000 1,997,796 03/30/20 1.65% FHLMC Bonds 2,003,868 0.58 2,000,000 1,993,902 04/28/20 1.35% FNMA Bonds 1,000,000 0.75 1,000,000 997,529 06/30/20 1.38% FNMA Bonds 1,000,000 0.75 1,000,000 997,529 06/30/20 1.38% FHLB Bonds 3,000,000 0.79 3,000,000 2,982,480 07/13/20 1.20% RFCS Bonds 1,999,698 0.79 2,120,000 2,088,287 07/15/20 1.60% FHLB Bonds 2,000,000 0.83 2,000,000 1,998,722 07/30/20 1.75% FNMA Bonds 1,000,000 0.91 1,000,000 995,902 08/28/20 1.40% FNMA Bonds 1,000,000 0.91 1,000,000 995,902 08/28/20 1.40% FHLMC Bonds 999,500 1.25 1,000,000 996,074 12/30/20 1.75% FNMA Bonds 2,005,474 1.31 2,000,000 1,993,706 01/19/21 1.50% FM Bonds 2,000,000 1.50 2,000,000 2,000,354 04/01/21 1.87% First Financial CD 3,000,000 1.53 3,000,000 3,000,000 04/10/21 2.86% FFCB Bonds 968,940 1.96 1,000,000 999,341 09/13/21 1.73% FHLMC Bonds 2,000,000 2.16 2,000,000 2,000,766 11/26/21 2.13% FHLMC Bonds 999,400 2.25 1,000,000 1,000,444 12/30/21 2.00% FHLMC Bonds 1,000,000 2.41 1,000,000 998,377 02/25/22 2.15% FFCB Bonds 1,998,548 2.71 2,000,000 2,012,696 06/14/22 1.88% FHLB Bonds 1,999,652 3.01 2,000,000 2,000,010 10/04/22 2.26% First Financial CD 2,803,516 4.13 2,803,516 2,803,516 11/15/23 2.10% TOTAL SECURITIES 40,769,957 1.34 40,923,516 40,844,400 Washington State Local Gov't Investment Pool TOTAL PORTFOLIO Issuer Diversification First Financial - CD, 14% FNMA, 27% A RFCS, 5% FHLMC, FM, 5%-/ 20% FHLB, 22% 20,723,516 20,723,516 $ 61,647,032 $ 61,567,916 Demand 2.20% Cash and Investment Balances (in $ Millions) Checking, ■ 6 $1.1,2% State LGIP, Bonds, $20.7, 33% $35.1, 56% CD's, $5.8, 9% O d C R C LL 21 L d ca C'1 Cn T- 0 N L N E d Q. N N 32 Packet Pg. 144 1 INVESTMENT PORTFOLIO SUMMARY I 7.7.a I $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $163 2015 Annual Interest Incomes 5917,754 $946,447 $423,816 $653,690 2017 2018 YTD 2019 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) - - - 6 Month Treasury Rate (Benchmark) City Blended Rate 2.8 2.5%-- - - - - -- -- --- _ 2.3% . 2.0 % 1.8% - 1.5 % — 1.3 % — 1.0 % — 0.8 0.5 0.3 0.0 October December February April June August Maturity Distribution and Rate of Return $14, 000,000 2.50% $12, 000,000 2.00% $10, 000,000 $8,000,000 1.50% $6,000,000 1.00% $4,000,000 $2,000,000 0.50% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 33 Packet Pg. 145 7.7.a GENERAL FUND OVERVIEW CHANGE IN FUND BALANCES GENERAL FUND FUND BALANCES a & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 6/30/2019 9/30/2019 Q3 — YTD f° v 001-General Fund ' $ 11,233,279 $ 11,314,677 $ 8,455,667 $ (2,777,612) $ (2,777,61. c 009-Leoff-Medical Ins. Reserve 333,446 322,893 233,987 (99,459) (99,455 E 011-Risk Management Reserve Fund 929,909 929,909 929,909 - -21 012-Contingency Reserve Fund 5,564,259 5,564,259 5,564,259 - - 014-Historic Preservation Gift Fund 12,607 9,574 9,574 (3,033) (3,03. CY 016-Building Maintenance 210,221 210,221 210,221 - - rn 017 - Marsh Restoration & Preservation 309,179 589,366 589,366 280,187 CD 280,18-1 N 018 -Edmonds Homelessness Response 225,443 223,581 223,581 (1,862) (1,86, 019 - Edmonds Opioid Response 250,000 150,000 150,000 (100,000) (100,00( E Total General Fund & Subfunds $ 19,068,343 $ 19,314,480 $ 16,366,564 $ (2,701,779) 0) $ (2,701,771 N 1= *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. c ca c ii 21 General Fund & Subfunds 21 Ci 18 rn 15 r O ■ General Fund N L 12 & Subfunds a) c $17.07 9 $17.31 $14.37 ■ Civic Field (D a 6 Cl) aD 3 r $2.00 $2.00 E Dec 2018 June 2019 Sept 2019 V r c m E t v .r a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 146 7.7.a GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- -- FUNDS 12/31 /2018 6/30/2019 9/30/2019 Q3 YTD a m General Fund & Subfunds $ 19,068,343 $ 19,314,480 $ 16,366,564 $ (2,701,779) $ (2,701,77f Special Revenue 9,524,488 10,488,603 10,093,509 569,021 569,02' Debt Service 12 18,894 30,830 30,818 30,81 f c c Capital Projects 2,209,542 2,751,230 2,726,937 517,395 517,39E LL 21 Total Governmental Funds $ 30,802,385 $ 32,573,207 $ 29,217,841 $ (1,584,544) $ (1,584,542 ca Cl rn T_ 0 N L E d Governmental Fund Balances -By Fund Group Governmental Fund Balances - y Combined N 21 35 _ $19.07 $19.31 30.80 18 30 General $16.37 Fund & 15 Subfunds 25 tSpecial 12 Revenue c 20 o = $10.09 9 .52 Debt 15 Service 6 10 —(-- Capita I Projects 3 2.73 5 - $0.00 $0.02 $0.03 Dec 2018 June 2019 Sept 2019 Dec 2018 $32.57 ■ June 2019 Sept 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 Packet Pg. 147 SPECIAL REVENUE FUNDS OVERVIEW I 7.7.a I GOVERNMENTAL SPECIAL REVENUE 104 - Drug Enforcement Fund 111 - Street Fund 112 - Combined Street Const/Improve 117 - Municipal Arts Acquis. Fund 118 - Memorial Street Tree 120 - Hotel/Motel Tax Revenue Fund 121 - Employee Parking Permit Fund 122 - Youth Scholarship Fund 123 -Tourism Promotional Fund/Arts 125 - Real Estate Tax 2 * 126 - Real Estate Excise Tax 1 127 - Gifts Catalog Fund 130 - Cemetery Maintenance/Improvement 136 - Parks Trust Fund 137 - Cemetery Maintenance Trust Fund 138 - Sister City Commission 140 -Business Improvement Disrict Total Special Revenue FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCE; $ - $ 6,565 $ 38,670 $ 1,343,330 1,243,561 1,178,162 859,216 1,405,820 1,233,928 570,633 591,680 629,278 18,900 19,221 19,433 89,939 94,736 103,988 77,046 88,945 91,412 15,029 13,525 12,720 70,585 76,252 84,766 2,230,820 2,405,008 2,218,266 2,562,524 2,748,695 2,651,486 295,225 344,428 359,356 212,776 223,805 243,957 160,607 158,360 160,111 985,657 1,011,683 1,030,520 8,102 10,930 7,582 24,099 45,389 29,874 $ 9,524,488 $ 10,488,603 $ 10,093,509 1 $ ACTUAL 38,670 $ (165,168) 374,712 58,645 533 14,049 14,366 (2,309) 14,181 (12,554) 88,962 64,131 31,181 (496) 44,863 (520) 5,775 38,67( p (165,16(' m 374,71, 58,64! 53: 14,044 LL 14,36( >, (2,30f `m 14,18' (12,55,CY 88,96, Cn 64,13' N 31,18 (49( 44,86: 1 (52( ('D ri 771 N 569,021 $ 569,02 *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding Special Revenue Funds 12 10 8 0 6 ■ Special $9 52 $10.49 $10.09 Revenue 4 2 Dec 2018 June 2019 Sept 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 36 Packet Pg. 148 ENTERPRISE FUNDS OVERVIEW I 7.7.a I ENTERPRISE FUNDS 421 -Water Utility Fund 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 424 - Bond Reserve Fund 411 -Combined Utility Operation Total Enterprise Funds FUND BALANCES ---- ACTUAL ---- $ 21,205,815 $ 21,017,1 17 $ 21,599,460 $ 11,913,623 12,584,873 12,560,725 45,890,098 47,854,852 47,724,389 843,961 843,968 843,972 - 71,548 110,337 $ 79,853,497 $ 82,372,358 $ 82,838,883 $ CHANGE IN FUND ---- ACTUAL ---- 393,645 $ 647,102 1,834,291 11 110,337 2,985,386 $ *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 0 Enterprise and Agency Fund Balances as of September 30, 2019 $47,724,389 $110,3 393,64! p a 647,10, 1,834,29' jE 1 c R 110,33- LL 2,985,38( , L L CY rn 0 N L E d $152,662 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 149 7.7.a SUMMARY OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 6/30/2019 9/30/2019 Q3 YTD 0 0 Governmental Funds $ 30,802,385 $ 32,573,207 $ 29,217,841 $ (1,584,545) $ (1,584,54E m Enterprise Funds 79,853,497 82,372,358 82,838,883 2,985,386 2,985,38E Internal Services Fund 10,175,943 10,335,021 10,653,214 477,271 477,271 Agency Funds 217,698 171,858 152,662 (65,036) c (65,03EILL Total City-wide Total $121,049,523 $125,452,444 $122,862,600 $ 1,813,077 $ 1,813,07i L L �3y V Governmental Fund Balances (Excluding General Fund) as of September 30, 2019 T N L Drug Enforcement Fund $38,670 E d Street Fund $1,17 ,162 0- O Combined Street Const/Improve Fund $1,2 3,928 Municipal Arts Acquis. Fund $629,2 8 0 O Memorial Street Fund $19,433 Hotel/Motel Tax Revenue Fund $103,9 8 75- Employee Parking Permit Fund $91,41 C Youth Scholarship Fund $12,720 Tourism Promotional Fund/Arts $84,766 ILL Real Estate Excise Tax 2 $2,21.8,266 L Real Estate Excise Tax 1, Parks Acq $2,65 ,486 0 Gifts Catalog Fund $ 59,356 Cemetery Maintenance/Improvement $24 ,957 0 N Parks Trust Fund $160,J 11 L d Cemetery Maintenance Trust Fund $1,030,5 0 E Sister City Commission $7,582 CID Q. Business Improvement District $29,874 f% L.I.D. Fund Control N Parks Capital Construction Fund J$30,830 $2,7 6,937 0. E 0$$500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 C) c O E t v 0 Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 38 Packet Pg. 150 INTERNAL SERVICE FUNDS OVERVIEW I 7.7.a I INTERNAL SERVICE FUNDS 511 - Equipment Rental Fund 512 -Technology Rental Fund Total Internal Service Funds 12,000,000 FUND BALANCES ---- ACTUAL ---- 12/31 /2018 6/30/2019 9/30/2019 $ 9,552,485 $ 9,627,633 $ 9,855,053 $ 623,458 707,388 798,162 $ 10,175,943 $ 10,335,021 $ 10,653,214 1 $ Internal Service Fund Balances 10,000,000 I $9,552,485 $9,627,633 8,000, 000 6,000, 000 4,000, 000 2,000, 000 $9,855,053 Dec 2018 June 2019 Sept 2019 E O CHANGE IN FUND BALANCES ---- ACTUAL ---- c Q3 YTD ii 302,568 $ 302,56! i 174,704 174,70, m CY 477,271 $ 477,27- 0 N L E d Qi ■ 511-Equipment Rental Fund ■ 512-Technology Rental Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 151 7.7.b GENERAL FUND CHANGES IN FUND BALANCE 2015 2016 2017 2018 2018 (Jan - Sept) 2019 (Jan - Sept) Beginning Fund Balance 6,446,380 9,359,435 9,841,718 10,273,343 10,273,343 11,233,278 Revenue Taxes 28,714,539 29,403,794 29,572,203 30,755,578 20,108,659 20,263,957 Licenses and permits 2,132,897 2,269,313 2,506,800 2,401,855 1,796,799 1,684,252 Intergovernmental 977,585 1,261,998 890,572 1,014,434 811,918 579,661 Charges for services 5,150,816 5,403,786 5,463,913 5,810,961 4,460,106 4,835,973 Fines and forfeitures 535,078 522,051 459,929 616,783 485,311 401,348 Investment earnings 70,045 (26,712) 154,739 273,226 140,212 342,041 Miscellaneous 435,414 441,432 471,675 931,495 713,090 513,469 Transfers in 822,175 82,695 26,300 75,884 62,734 13,150 Debt proceeds - 549,095 - - - - Sale of capital assets - 58,451 7,143 5,273 5,273 - Insurance recoveries - - - 15,570 - - Total Revenue 38,838,549 39,965,902 39,553,274 41,901,058 28,584,102 28,633,850 Expenditures General government 8,836,333 9,969,187 9,714,867 10,288,694 7,645,313 8,718,500 Public safety 19,371,912 20,128,896 22,228,871 22,585,212 17,092,432 17,584,076 Transportation 3,600 3,600 3,600 4,779 3,526 4,177 Economic environment 1,353,548 1,313,430 1,551,152 1,460,763 1,076,083 1,149,187 Mental and physical health 69,762 70,814 126,791 178,859 92,628 100,775 0 Culture and recreation 3,591,029 3,773,633 3,959,731 4,331,806 3,359,098 3,211,849 0 Debt service 272,793 196,663 198,361 197,694 10,576 7,023 Capital outlay 92,202 56,662 90,573 93,105 85,043 10,296 Transfers out 2,334,315 3,414,141 1,247,703 1,800,212 779,625 625,579 U ca Debt refunding - 556,593 - - - Total Expenditures 35,925,494 39,483,619 39,121,649 40,941,124 30,144,324 31,411,462 U` L Prior Period Adjustments - - - - r Change in position 2,913,055 482,283 431,625 959,934 (1,560,222) (2,777,612) n CY Ending Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 8,713,121 8,455,666 0 N L d .0 C d 0. d W J a a 0 CO c c� c a� E z Q R:\Finance Committee\2019\Jan-Sept P&L 11/7/2019 Packet Pg. 152 7.8 City Council Agenda Item Meeting Date: 12/17/2019 October 2019 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative October 2019 Monthly Financial Report Attachments: October 2019 Monthly Financial Report Packet Pg. 153 I 7.8.a I OF EDP � d 1)7 C. 1 $9v CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT OCTOBER 2019 Packet Pg. 154 1 I 7.8.a I Page 1 of 1 C ITY O F IDMO NDS REVENUES BY FUND - SUMMARY Fund 2019 Amended 10/31/2018 10/31/2019 Amount No. Title Budget Revenues Revenues Remaining %Receives 001 GENERAL FUND $ 45,688,605 $ 30,903,967 $ 36,079,131 $ 9,609,474 79 009 LEOFF-MEDICAL INS. RESERVE 437,980 144,747 212,500 225,480 49 Oil RISK MANAGEMENT RESERVE FUND 28,210 20,260 1,614 26,596 6 012 CONTINGENCY RESERVE FUND 218,287 119,588 - 218,287 0 014 HISTORIC PRESERVATION GIFT FUND 5,230 2,693 2,500 2,730 48 017 MARSH RESTORATION & PRESERVATION FUND 556,800 306,865 280,312 276,488 50 O 018 EDMONDS HOMELESSNESS RESPONSE FUND - 250,000 - - 0 a 019 EDMONDS OPIOID RESPONSE FUND - 250,000 - - 0 104 DRUG ENFORCEMENT FUND 165,430 78,481 38,838 126,592 23 .O C 111 STREET FUND 1,859,270 1,301,203 1,442,865 416,405 78 C 112 COMBINED STREET CONST/IMPROVE 1 7,139,933 3,480,165 1,684,500 5,455,433 24 L+ 117 MUNICIPAL ARTS ACQUIS. FUND 152,647 90,993 98,275 54,372 64 2, C 118 MEMORIAL STREET TREE 580 408 617 (37) 106 0 120 HOTEL/MOTEL TAX REVENUE FUND 98,264 76,419 86,076 12,188 88 121 EMPLOYEE PARKING PERMIT FUND 26,170 14,503 15,012 11,158 57 T C N 122 YOUTH SCHOLARSHIP FUND 1,680 633 450 1,230 27 N 123 TOURISM PROMOTIONAL FUND/ARTS 31,250 31,724 28,949 2,301 93 0 125 REAL ESTATE EXCISE TAX 2 2 1,597,600 1,603,748 1,290,899 306,701 81 O_ 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 2 1,604,020 1,613,473 1,304,064 299,956 81 r O 127 GIFTSCATALOGFUND 97,800 68,748 108,850 (11,050) ill d 130 CEMETERY MAINTENANCE/IMPROVEMT 182,560 187,207 201,674 (19,114) 110 136 PARKSTRUST FUND 4,870 3,499 5,135 (265) 105 t� 137 CEMETERY MAINTENANCE TRUST FD 44,500 39,143 51,905 (7,405) 117 R C 138 SISTER CITY COMMISSION 10,240 10,482 6,288 3,952 61 IL 140 BUSINESS IMPROVEMENT DISTRICT - 79,872 74,937 (74,937) 0 s 211 L.I.D. FUND CONTROL 35,887 - 30,893 4,994 86 r O 231 2012 LT GO DEBT SERVICE FUND 716,420 59,284 53,388 663,032 7 332 PARKS CAPITAL CONSTRUCTION FUND 2,885,649 876,662 714,160 2,171,489 25 0 411 COMBINED UTILITY OPERATION - 124,628 119,777 (119,777) 0 N i 421 WATER UTILITYFUND3 10,473,626 7,994,620 8,333,498 2,140,128 80 d 422 STORM UTILITY FUND 3 5,461,148 3,996,980 4,563,849 897,299 84 00 423 SEWER/WWTP UTILITY FUND 4 14,386,296 9,406,059 11,725,832 2,660,464 82 C 424 BOND RESERVE FUND 1,995,280 640,748 625,604 1,369,676 31 511 EQUIPMENT RENTAL FUND 1,763,760 1,415,858 1,566,132 197,628 89 s t� 512 TECHNOLOGY RENTAL FUND 1,101,798 1,062,294 924,246 177,552 84 Q 617 FIREMEN'S PENSION FUND 72,040 50,618 54,205 17,835 75 $ 98,843,830 $ 66,306,572 $ 71,726,974 $ 27,116,856 73' 1 Differences primarily due to prior year Grant Billings. 2 Differences partly due to a $418,216 deposit in total for Real Estate Excise Taxin March 2018 from the State. 3 Differences primarily due to a 9%increase in water, a 10%increase in storm, and a 1.45%decrease in water tax. 4 Differences due to contributed capital billings to WWTP partnersin 2019, as well as 9.5%increase in sewer. 1 Packet Pg. 155 7.8.a Page 1 of 1 CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Fund 2019 Amended 10/31/2018 10/31/2019 Amount No. Title Budget Expenditures Expenditures Remaining %Spent 001 GENERAL FUND $ 45,518,247 $ 33,456,258 $ 34,483,508 $ 11,034,739 760i 009 LEOFF-MEDICAL INS. RESERVE 466,920 316,928 340,924 125,996 730/ 011 RISK MANAGEMENT RESERVE FUND 931,523 - 931,523 - 1000i 012 CONTINGENCY RESERVE FUND 5 3,835,827 528,943 3,835,827 - 1000/ 014 HISTORIC PRESERVATION GIFT FUND 11,200 - 5,533 5,667 490i 018 EDMONDS HOMELESSNESS RESPONSE FUND 1,862 24,557 1,862 - 1000/ C 019 EDMONDS OPIOID RESPONSE FUND 200,000 - 100,000 100,000 5001 0. 104 DRUG ENFORCEMENT FUND 45,800 72,276 - 45,800 00/ 111 STREET FUND 2,252,028 1,388,889 1,617,190 634,838 720i 112 COMBINED STREET CONST/IMPROVE 6,892,395 3,008,293 1,325,639 5,566,756 190/ C 117 MUNICIPAL ARTS ACQUIS. FUND 181,880 61,737 51,601 130,279 280/ IL 120 HOTEL/MOTEL TAX REVENUE FUND 108,934 33,998 61,654 47,280 570/ C 121 EMPLOYEE PARKING PERMIT FUND 26,880 573 591 26,289 2°i 0 122 YOUTH SCHOLARSHIP FUND 3,000 1,905 2,820 180 940i M 123 TOURISM PROMOTIONAL FUND/ARTS 32,000 12,259 12,574 19,426 390/ T N 125 REAL ESTATE EXCISE TAX 2 3,383,286 1,122,283 1,181,723 2,201,563 3501 L 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,872,301 1,058,040 1,209,379 2,662,922 310/ v 127 GIFTS CATALOG FUND 109,454 27,913 54,092 55,362 490/ O 130 CEMETERY MAINTENANCE/IMPROVEMT 194,707 167,259 160,396 34,311 820i C 136 PARKS TRUST FUND 5,000 - 4,935 65 990/ 138 SISTER CITY COMMISSION 10,500 807 6,775 3,725 650/ 140 BUSINESS IMPROVEMENT DISTRICT 6 - 79,010 75,218 (75,218) 00/ .O C 211 L.I.D. FUND CONTROL 35,887 - - 35,887 0°i C 231 2012 LT GO DEBT SERVICE FUND 716,410 59,284 53,388 663,022 7°/ LL 332 PARKS CAPITAL CONSTRUCTION FUND 3,997,428 264,163 137,607 3,859,821 3°/ 2 421 WATER UTILITY FUND 12,938,995 8,632,802 7,799,919 5,139,076 600/ C O 422 STORM UTILITY FUND 10,019,772 3,316,077 4,034,850 5,984,922 400/ 423 SEWER/WWTP UTILITY FUND 17,721,484 8,777,152 9,338,341 8,383,143 530/ N 424 BOND RESERVE FUND 1,991,210 640,742 625,592 1,365,618 310/ d 511 EQUIPMENT RENTAL FUND 2,933,431 956,870 1,590,603 1,342,828 5401 0 v 512 TECHNOLOGYRENTALFUND 1,198,171 888,190 709,124 489,047 590i O 617 FIREMEN'S PENSION FUND 137,223 63,241 124,976 12,247 910i O $ 119,773,755 $ 64,960,448 $ 69,878,161 $ 49,895,595 58°i E 5 Reduce Reserve per RCW and City Fund Balance/Reserve Policy. B Business improvement District is not included in the City Budget; activity is here for reporting purposes only. 2 rac,ecei Pg. 156 7.8.a Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Revenues Revenues Remaining % Received TAXIES: 1 REAL PERSONAL / PROPERTY TAX $ 10,548,203 $ 5,863,462 $ 5,943,393 $ 4,604,810 560/( 2 EMSPROPERTYTAX 4,044,220 2,247,328 2,297,826 1,746,394 570/( 3 VOTED PROPERTY TAX 500 3,094 244 256 490/( 4 LOCAL RETAIL SALESiUSE TAX 7 7,825,000 6,882,682 6,992,063 832,938 890/( 5 NATURAL GAS USE TAX 8,100 4,159 8,448 (348) 1040/( 6 1/10 SALES TAX LOCAL CRIM JUST 779,500 630,562 666,839 112,661 860/( 7 ELECTRIC UTILITY TAX 1,691,300 1,432,027 1,424,234 267,066 840/( 8 GASUTILITYTAX 626,600 512,053 474,308 152,292 760/( 9 SOLID WASTE UTILITY TAX 350,900 293,755 286,525 64,375 820/( 10 WAT ER UT ILIT Y T AX 1,211,800 1,025,199 984,798 227,002 810/( 11 SEWERUTILITYTAX 840,900 642,327 704,116 136,784 840/( 12 STORMWATER UTILITY TAX 446,300 345,333 381,511 64,789 850/( 13 T.V. CABLE UTILITY TAX 862,100 676,771 669,936 192,164 780/( 14 TELEPHONE UTILITY TAX 967,200 824,223 679,544 287,656 700/( 15 PULLTABSTAX 53,500 52,939 55,915 (2,415) 10501( 16 AMUSEMENT GAMES 40 - 383 (343) 9590/( 17 LEASEHOLD EXCISE TAX 251,900 204,824 220,336 31,564 870/( 30,508,063 21,640,738 21,790,419 8,717,644 710/, LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 250 345 185 65 740/( 19 POLICE - FINGERPRINTING 450 770 525 (75) 1170/( 20 AMUSEMENTS 6,330 5,950 4,675 1,655 740/( 21 VENDING MACHINE/CONCESSION 50,000 50,396 52,821 (2,821) 1060/( 22 FRANCHISE AGREEMENT-COMCAST 713,500 681,819 676,201 37,299 950/( 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 41,200 34,714 34,545 6,655 840/( 24 FRANCHISE AGREEMENT -VERIZON/FRONT IER 106,900 80,664 72,818 34,082 680/( 25 FRANCHISE AGREEMENT -BLACKROCK 14,000 7,220 - 14,000 00/( 26 OLYMPIC VIEW WATER DISTRICT FRANCHISE 325,100 244,463 387,851 (62,751) 1190/( 27 GENERAL BUSINESS LICENSE 122,200 79,671 106,391 15,809 870/( 28 DEV SERV PERMIT SURCHARGE 63,400 64,925 59,649 3,751 940/( 29 NON-RESIDENT BUS LICENSE 75,900 48,600 48,847 27,053 640/( 30 RIGHT OF WAY FRANCHISE FEE 15,000 52,816 15,460 (460) 1030/( 31 BUILDING ST RUCT URE PERMITS 703,600 593,596 548,491 155,109 780/( 32 ANIMAL LICENSES 27,500 12,090 9,918 17,582 360/( 33 STREET AND CURB PERMIT 50,000 45,185 35,430 14,570 710/( 34 OTR NON -BUS LIC/PERMITS 18,500 19,273 18,546 (46) 1000/( 2,333,830 2,022,498 2,072,354 261,476 89°/ INTERGOVERNMENTAL: 35 DOI 15-0404-0-1-754 - BULLET PROOF VEST 6,006 4,535 3,470 2,536 580/( 36 NCHIP GRANT 14,616 - 14,616 - 1000/( 37 WA ASSOC OF SHERIFF'S TRAFFIC GRANT 2,285 - 2,285 - 1000/( 38 TARGET ZERO TEAMS GRANT 4,000 2,937 1,852 2,148 460/( 39 HIGH VISIBILITY ENFORCEMENT 7,100 8,602 3,501 3,599 490/( 40 STATE GRANTS- BUDGET ONLY 18,000 - - 18,000 00/( 41 PUD PRIVILEDGE TAX 199,500 212,002 208,433 (8,933) 1040/( 42 DOCKSIDE DRILLS GRANT REIMBURSE 4,137 1,455 4,138 (1) 1000/( 43 DEPT OF NATURAL RESOURCES - 17,347 - - 00/( 44 WA STATE TRAFFIC COMM GRANT 2,594 3,623 2,594 (0) 1000/( 45 WA91INGTON STATE ARTS COMMISSION 5,000 - 5,000 - 1000/( 46 SHORELINE MASTER PROGRAM DOE - - 7,165 (7,165) 00/c 47 MVET/SPECIAL DISTRIBUTION 13,800 11,964 12,536 1,264 910/( 48 TRIAL COURT IMPROVEMENT 16,716 16,531 16,722 (6) 1000/( 49 AOC PRO-TEM JUDGE REIMBURSEMENT - 705 - - 00/c 50 CRIMINAL JUSTICE -SPECIAL PROGRAMS 45,600 43,243 45,102 498 990/( 51 MARIJUANA EXCISE TAX DISTRIBUTION 45,000 59,452 46,665 (1,665) 1040/( 52 DUI - CITIES 6,000 6,099 5,827 173 970/( 53 LIQUOR EXCISE TAX 215,000 183,698 228,650 (13,650) 1060/( 54 LIQUOR BOARD PROFITS 342,000 256,420 255,686 86,314 750/( 55 MISCELLANEOUS INTERLOCAL REVENUE - - 2,500 (2,500) 00/( 56 INTERLOCAL GRANTS - 25,000 - - 00/c 57 POLICE TRAINING CLASSES - - 211 (211) 00/( 58 VERDANT INTERLOCAL GRANTS - 5,810 2,000 (2,000) 00/c 59 FIRST RESPONDERS FLEX FUND - 1,991 814 (814) 00/( 60 DISCOVERY PROGRAMS TECHNOLOGY ACQ. - 2,190 - - 00/( 947,354 863,604 869,767 77,587 920% 7 2019 Local Retail Sales/Use Tax revenues are $109,380 higher than 2018 revenues Please also seepages pages 18 & 19. 3 rac,ecei Pg. 157 I 7.8.a I Page 2 of 3 Title CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 WARRANT PREPARATION FEE 7 IT TIME PAY FEE 8 MUNIC.-DIST. COURT CURR EXPEN 9 SALE MAPS & BOOKS 10 CLERKS TIME FOR SALE OF PARKING PERMITS 11 BID SUPPLIES REIMBURSEMENT 12 PHOTOCOPIES 13 POLICE DISCLOSURE REQUESTS 14 ENGINEERING FEES AND CHARGES 15 ELECTION CANDIDATE FILINGFEES 16 SNO-ISLE 17 PASSPORTS AND NATURALIZATION FEES 18 POLICE SERVICES SPECIAL EVENTS 19 CAMPUS SAFETY-EDM. SCH. DIST. 20 WOODWAY-LAW PROTECTION 21 MISCELLANEOUS POLICE SERVICES 22 FIRE DISTRICT #1 STATION BILLINGS 23 LEGAL SERVICES 24 FIRE PROTECTION & EMS FOR DUI 25 ADULT PROBATION SERVICE CHARGE 26 ELECTRONIC MONITORING 27 BOOKING FEES 28 FIRE CONSTRUCTION INSPECTION FEES 29 EMERGENCY SERVICE FEES 30 EMS TRANSPORT USER FEE 31 FLEX FUEL PAYMENTS FROM STATIONS 32 ANIMAL CONTROL SHELTER 33 ZONING/SUBDIVISION FEE 34 PLAN CHECKING FEES 35 FIRE PLAN CHECK FEES 36 PLANNING 1 % INSPECTION FEE 37 S.E.P.A. REVIEW 38 CRITICAL AREA STUDY 39 DV COORDINATOR SERVICES 40 GYM AND WEIGHTROOM FEES 41 PROGRAM FEES 42 TAXABLE RECREATION ACTIVITIES 43 WINTER MARKET REGISTRATION FEES 44 BIRD FEST REGISTRATION FEES 45 INTERFUND REIMBURSEMENT -CONTRACT SVCS C ITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 10/31/2018 10/31/2019 Amount Budget Revenues Revenues Remaining %Received 3,000 4,787 3,452 (452) 11501( 400 598 573 (173) 1430/( 10,000 10,689 12,231 (2,231) 1220/( - 82 79 (79) 00/( 300 140 58 242 190/( 5,500 5,282 9,530 (4,030) 1730/( 1,000 1,045 1,122 (122) 1120/( 100 112 321 (221) 3210/( 100 70 50 50 500/( 25,100 - - 25,100 00/c 600 - - 600 00/( 1,000 1,223 928 72 930/( 500 69 - 500 00/( 200,000 192,916 184,534 15,466 920/( - 1,486 - - 00/c 78,000 91,539 94,875 (16,875) 1220/( 21,000 18,665 20,260 740 960/( 36,395 33,235 38,074 (1,679) 10501( 125,550 26,413 62,642 62,908 5001( 193,067 41,488 211,867 (18,800) 1100/( 1,500 - 2 1,498 00/c 50,000 53,380 54,941 (4,941) 1100/( - 1,772 1,231 (1,231) 00/( - - 117 (117) 00/( 54,000 48,161 37,660 16,340 700/( - 100 - - 00/( 400 1,611 2,173 (1,773) 5430/( 12,560 13,510 15,160 (2,600) 1210/( 3,000 3,660 4,704 (1,704) 1570/( 852,100 838,399 761,350 90,750 890/( 2,500 2,450 1,066 1,434 430/( 50 45 100 (50) 2000/( 102,300 112,841 92,650 9,650 910/( 460,900 294,568 568,248 (107,348) 1230/( 6,500 7,245 9,190 (2,690) 1410/( 1,000 776 2,236 (1,236) 2240/( 5,000 7,370 5,190 (190) 1040/( 14,000 15,800 14,225 (225) 1020/( 2,046 10,636 4,707 (2,661) 2300/( 13,000 10,805 9,839 3,161 76°/ 910,740 741,295 742,885 167,855 820/( 1,300 707 512 788 390/( 5,000 4,390 8,435 (3,435) 1690/( 1,000 845 585 415 590/( 2,624,792 2,203,797 2,222,254 402,538 850/( 5,825,300 4,804,000 5,200,055 625,245 890/( 4 Packet Pg. 158 1 7.8.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 7,500 5,472 3,066 4,434 410/( 2 TRAFFIC INFRACTION PENALTIES 290,000 233,378 189,561 100,439 650/( 3 NC TRAFFIC INFRACTION 31,000 25,291 15,946 15,054 510/( 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 38,000 27,102 14,543 23,457 380/( 5 NON -TRAFFIC INFRACTION PENALTIES 1,000 4,000 1,371 (371) 1370/( 6 OTHERINFRACTIONS'04 800 897 1,191 (391) 1490/( 7 P ARKING INFRACT ION P ENALT IE S 159,000 139,581 124,598 34,402 780/( 8 PARK/INDDISZONE 800 1,429 2,644 (1,844) 3310/( 9 DWI PENALTIES 6,000 6,088 7,974 (1,974) 1330/( 10 DUI - DP ACCT 1,000 671 394 606 390/( 11 CRIM CNV FEE DUI 200 134 55 145 270/( 12 DUI - DP FEE 1,500 1,834 1,716 (216) 1140/( 13 OTHER CRIMINAL TRAF MISDEM PEN 135 96 - 135 00/( 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 30,000 27,155 24,202 5,799 810/( 15 CRIMINAL CONVICTION FEE CT 3,600 3,096 2,232 1,368 620/( 16 CRIM CONV FEE CT 1,000 828 553 447 5501( 17 OTHER NON-TRAF MISDEMEANOR PEN 100 38 (2,792) 2,892 -27920/( 18 OTHER NON TRAFFIC MISD. 8/03 13,000 11,399 17,755 (4,755) 1370/( 19 COURT DV PENALTY ASSESSMENT 600 560 302 298 500/c 20 CRIMINAL CONVICTION FEE CN 1,600 1,274 747 853 470/( 21 CRIM CONV FEE CN 500 413 274 226 5501( 22 PUBLIC DEFENSE RECOUPMENT 18,500 15,823 9,930 8,570 540/( 23 BANK CHARGE FOR CONY. DEFENDANT 12,000 10,577 11,704 296 980/( 24 COURT COST RECOUPMENT 7,000 4,833 4,480 2,520 640/( 25 BUS. LICENSE PERMIT PENALTY 10,000 11,410 5,150 4,850 520/( 26 MISC FINES AND PENALTIES 300 1,725 1,208 (908) 4030/( 635,135 535,104 438,803 196,332 697 MISCELLANEOUS: 27 INVESTMENT INTEREST 248,160 140,419 359,644 (111,484) 1450/( 28 INTEREST ON COUNTY TAXES 9,210 14,333 22,002 (12,792) 2390/( 29 INTEREST - COURT COLLECTIONS 3,000 7,361 7,128 (4,128) 2380/( 30 LOAN INTEREST - 1,282 - - 00N 31 PARKING 15,600 4,062 150 15,450 10/( 32 SPACETACILITIES RENTALS 153,000 134,710 133,238 19,762 870/( 33 BRACKET ROOM RENTAL 5,000 1,940 1,610 3,390 320/( 34 LEASESLONG-TERM 185,000 160,209 168,134 16,866 910/( 35 DONATION/CONTRIBUTION 7,000 1,348 3,544 3,456 510/( 36 PARKSDONATIONS 4,350 3,380 3,050 1,300 700/( 37 BIRD FEST CONTRIBUTIONS 1,500 1,776 1,597 (97) 1060/( 38 POLICE CONTRIBUTIONS FROM PRIV SOURCES 11,703 - 10,721 982 920/( 39 FIRST RESPONDERS- PRIVATE SOURCES - 28,000 - - 00/( 40 SALE OF JUNK/SALVAGE 300 408 68 232 230/( 41 SALES OF UNCLAIM PROPERTY 3,000 2,516 2,314 686 770/( 42 CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 00/( 43 OTHER JUDGEMENT/SETTLEMENT 2,000 - 3 1,997 00/( 44 POLICE JUDGMENT SiRESTITUTION 200 90 469 (269) 2350/( 45 CASHIERS OVERAGES/SHORT AGES - (87) (71) 71 00/( 46 OTHER MISC REVENUES 2,000 445,070 195,060 (193,060) 97530/c 47 SMALL OVERPAYMENT 30 79 58 (28) 1930/( 48 NSF FEES - PARKS & REC 20 - 60 (40) 3000/( 49 NSF FEES - MUNICIPAL COURT 300 321 112 188 370/( 50 NSF FEES - POLICE - 30 - - 00/( 51 NSF FEES -DEVELOPMENT SERVICES - 30 - - 00/c 52 L&I STAY AT WORK PROGRAM - - 10,483 (10,483) 0°/ 53 FLEX -PLAN SERVICES FORFEITURES - - 370 (370) 00/c 54 US BANK REBATE 7,500 7,168 7,490 10 1000/( 660,873 954,446 927,233 (266,360) 1400% TRANSFERS -IN: 55 SALE OF FIXED ASSETS - 5,273 - - 00/( 56 INSURANCE RECOVERIES - 15,570 - - 00/c 57 INTERFUND TRANSFER FROM FUND 012 3,835,827 49,584 3,835,827 1000/( 58 INTERFUND TRANSFER FROM FUND 011 931,523 - 931,523 - 1000/( 59 TRANSFER FROM FUND 127 26,300 13,150 13,150 13,150 5001( 4,793,650 83,577 4,780,500 13,150 1000% TOTAL GENERAL FUND REVENUE $ 45,704,205 $ 30,903,967 $ 36,079,131 $ 9,625,074 790/ u 5 Packet Pg. 159 I 7.8.a I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining '%Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 16,459,498 $ 12,207,194 $ 13,138,847 $ 3,320,651 80, 2 OVERTIME 496,492 563,567 632,280 (135,788) 127' 3 HOLIDAY BUY BACK 250,491 7,135 8,449 242,042 3' 4 BENEFITS 6,121,289 4,774,237 5,150,444 970,845 84' 5 UNIFORMS 90,475 67,314 94,212 (3,737) 104' 6 SUPPLIES 380,280 311,190 386,981 (6,701) 102' 7 SMALL EQUIPMENT 223,819 82,188 129,711 94,108 58' 8 PROFESSIONAL SERVICES 8 15,191,790 2,365,485 10,823,215 4,368,575 71' 9 COMMUNICATIONS 165,556 114,618 126,222 39,334 76' 10 TRAVEL 66,380 44,862 61,037 5,343 92' 11 EXCISE TAXES 6,500 5,170 6,838 (338) 105' 12 RENTAL/LEASE 1,842,569 1,644,071 1,529,827 312,742 83' 13 INSURANCE 431,095 437,253 436,448 (5,353) 101, 14 UTILITIES 460,625 438,196 437,676 22,949 95' 15 REPAIRS & MAINTENANCE 584,030 247,542 457,761 126,269 78' 16 MISCELLANEOUS 483,454 289,721 345,662 137,792 71' 17 INTERGOVERNMENTAL SERVICES 8 - 8,539,180 - - 0' 18 INTERGOVERNMENTAL PAYMENTS 19 INTERFUND SUBSIDIES 20 LAND 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BOND PRINCIPAL 24 OTHER INTEREST & DEBT SERVICE COSTS 25 INTEREST ON LONG-TERM EXTERNAL DEBT LEOFF-MEDICAL INS. RESERVE(009) 26 BENEFITS 27 PENSION AND DISABILITY PAYMENTS 28 PROFESSIONAL SERVICES 29 MISCELLANEOUS RISK MANAGEMENT RESERVE FUND (011) 30 INTERFUND SUBSIDIES CONTINGENCY RESERVE FUND (012) 31 INTERFUND LOAN 32 INTERFUND SUBSIDIES HISTORIC PRESERVATION GIFTFUND (014) 33 SUPPLIES 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS EDMONDS HOMELESSNESS RESPONSEFUND (018) 36 PROFESSIONAL SERVICES EDMONDS OPIOID RESPONSEFUND (019) 37 INTERFUND SUBSIDIES DRUG INFO RC EMENT FUND (104) 38 PROFESSIONAL SERVICES 39 REPAIR/MAINT 40 INTERGOVERNMENTAL SERVICES 75,000 441,873 75,000 - 100, 1,953,108 779,625 625,579 1,327,529 32' - 4,884 - - 0' 27,042 80,159 - 27,042 0' 10,494 - 10,296 198 98' 183,710 - - 183,710 0' 500 218 - 500 0' 14,050 10,576 7,023 7,027 50' 45,518,247 33,456,258 34,483,508 11,034,739 76' $ 206,650 $ 133,441 $ 135,964 $ 70,686 66' 252,990 180,126 204,325 48,665 81' 7,000 2,962 180 6,820 3' 280 400 455 (175) 163' 466,920 316,928 340,924 $ 125,996 73' $ 931,523 $ $ 931,523 $ 100, 931,523 - 931,523 100, $ - $ 479,359 $ - $ - 0' 3,835,827 49,584 3,835,827 - 100, 3,835,827 528,943 3,835,827 - 100, $ 100 $ - $ - $ 100 0' 200 - - 200 0' 10,900 - 5,533 5,367 51' 11,200 - 5,533 5,667 49' $ 1,862 $ 24,557 $ 1,862 $ - 100, 1,862 24,557 1,862 - 100, $ 200,000 $ - $ 100,000 $ 100,000 50' 200,000 - 100,000 100,000 50' $ 45,000 $ - $ - $ 45,000 0' 800 - - 800 0' - 72,276 - - 0' 45,800 72,276 - 45,800 0' The difference for "intergovernmental services" and 'professional services" is due to a change in BARS coding. 6 Packet Pg. 160 I 7.8.a I Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent STREEI'FUND (111) 1 SALARIES AND WAGES $ 795,977 $ 420,780 $ 484,312 $ 311,665 61' 2 OVERTIME 35,900 20,249 41,280 (5,380) 115' 3 BENEFITS 264,125 216,017 230,280 33,845 87' 4 UNIFORMS 6,000 3,136 3,278 2,722 55' 5 SUPPLIES 335,000 167,991 223,529 111,471 67' 6 SMALL EQUIPMENT 20,000 396 2,279 17,721 11' 7 PROFESSIONAL SERVICES 26,140 11,723 7,627 18,513 29' 8 COMMUNICATIONS 4,500 5,613 5,471 (971) 122' 9 TRAVEL 1,000 - - 1,000 0' 10 RENTAL/LEASE 268,280 157,160 224,344 43,936 84' 11 INSURANCE 153,881 156,645 156,514 (2,633) 102' 12 UTILITIES 276,605 211,719 215,368 61,237 78' 13 REPAIRS& MAINTENANCE 52,000 15,092 20,601 31,399 40' 14 MISCELLANEOUS 8,000 1,139 2,019 5,981 25' 15 INTERGOVERNMENTAL SERVICES - 906 - - 0' 16 GENERAL OBLIGATION BOND PRINCIPAL 4,040 - - 4,040 0' 17 INTEREST 580 322 289 291 50' COMBINED STREETCONST/IMPROVE(112) 18 SALARIES AND WAGES 19 BENEFIT S 20 PROFESSIONAL SERVICES 21 REPAIRS & MAINTENANCE 22 INTERFUND SUBSIDIES 23 LAND 24 CONSTRUCTION PROJECTS 25 INTERGOVERNMENTAL LOANS 26 INTEREST MUNICIPAL ARTS ACQUIS. FUND (117) 27 SUPPLIES 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 TRAVEL 31 RENTAL/LEASE 32 REPAIRS & MAINTENANCE 33 MISCELLANEOUS HO TEL/MO TEL TAX REVENUE FUND (120) 34 PROFESSIONAL SERVICES 35 MISCELLANEOUS 36 INTERFUND SUBSIDIES EMPLO YEE PARIUNG PERMIT FUND (121) 37 SUPPLIES 38 PROFESSIONAL SERVICES YOUTH SCHOLARSHIP FUND (122) 39 MISCELLANEOUS TO URISM PRO MO TIO NAL FUND/ARTS (123) 40 PROFESSIONAL SERVICES 41 MISCELLANEOUS $ 2,252,028 $ 1,388,889 $ 1,617,190 $ 634,838 72' $ - $ 18,138 $ - $ - 0' 961 11,626 - 961 0' 3,893,563 316,698 269,551 3,624,012 T 1,138,238 178,659 396,885 741,353 35' 47,710 40,515 40,318 7,392 85' 38,500 10,500 7,300 31,200 19, 1,698,873 2,357,281 537,070 1,161,803 32' 72,220 72,201 72,201 19 100, 2,330 2,674 2,313 17 99, $ 6,892,395 $ 3,008,293 $ 1,325,639 $ 5,566,756 19, $ 4,700 $ 2,005 $ 2,780 $ 1,920 59' 1,700 128 - 1,700 0' 166,500 55,049 45,347 121,153 27' 80 9 6 74 8' 2,000 - - 2,000 0' 300 - - 300 0' 6,600 4,546 3,468 3,132 53' $ 181,880 $ 61,737 $ 51,601 $ 130,279 28' $ 103,934 $ 31,998 $ 59,071 $ 44,863 57' 1,000 - 583 417 58' 4,000 2,000 2,000 2,000 50' $ 108,934 $ 33,998 $ 61,654 $ 47,280 57' $ 1,790 $ 573 $ 591 $ 1,199 33' 25,090 - - 25,090 0' $ 26,880 $ 573 $ 591 $ 26,289 T $ 3,000 $ 1,905 $ 2,820 $ 180 94' $ 3,000 $ 1,905 $ 2,820 $ 180 94' $ 28,500 $ 10,795 $ 10,615 $ 17,885 37' 3,500 1,464 1,959 1,541 56' $ 32,000 $ 12,259 $ 12,574 $ 19,426 39' O a d OC W C M C IL 21 t C O 2 T 0 N L d O tt u 7 Packet Pg. 161 Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 22,515 $ 34,096 $ (13,096) 162' 2 PROFESSIONAL SERVICES 586,505 85,269 145,777 440,728 25' 3 RENTAL/LEASE - - 381 (381) 0' 4 REPAIRS& MAINTENANCE 591,156 350,122 373,501 217,655 63' 5 LAND 100,000 - - 100,000 0' 6 CONSTRUCTION PROJECTS 2,084,625 664,378 627,968 1,456,657 30' $ 3,383,286 $ 1,122,283 $ 1,181,723 $ 2,201,563 35' REAL ES TATE EXC IS E TAX 1, PARKS AC Q (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 MISCELLANEOUS 10 INTERFUND SUBSIDIES 11 LAND 12 CONSTRUCTION PROJECTS 13 GENERAL OBLIGATION BONDS 14 INTEREST 15 OTHER INTEREST & DEBT SERVICE COSTS GIFTS CATALOG FUND (127) 16 SUPPLIES 17 SMALL EQUIPMENT 18 PROFESSIONAL SERVICES 19 REPAIRS & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES C EVIEIIRY MAINTENANC FJIMPRO VEMENT (130) 22 SALARIES AND WAGES 23 OVERTIME 24 BENEFIT S 25 UNIFORMS 26 SUPPLIES 27 SUPPLIES PURCHASED FOR INVENTORY/RESALE 28 SMALL EQUIPMENT 29 PROFESSIONAL SERVICES 30 COMMUNICATIONS 31 TRAVEL 32 RENTAL/LEASE 33 UTILITIES 34 REPAIRS & MAINTENANCE 35 MISCELLANEOUS PARKS TRUST FUND (136) 36 SMALL EQUIPMENT 37 INTERFUND SUBSIDIES SISTER CITY COMMISSION (138) 38 SUPPLIES 39 TRAVEL 40 MISCELLANEOUS BUSINESS IMPROVEMENT DISTRICT FUND (140) 41 SUPPLIES 42 PROFESSIONAL SERVICES 43 MISCELLANEOUS LID FUND C O NTRO L (211) 44 INTERFUND SUBSIDIES 2012 LTGO DEBTSERVIC FUND (231) 45 GENERAL OBLIGATION BOND 46 INTEREST $ 204,650 $ 128,391 $ 124,833 79,817 61' - 658,879 651,657 376,857 282,022 57' 00. 216,720 - - 0' a) 133,030 15,063 14,013 119,018 11' 100,000 - - 100,000 0' 2,748,902 44,259 691,997 2,056,905 25' 23,480 - - 23,480 0' to 3,360 1,873 1,680 1,680 50' 77 - - 0' L $ 3,872,301 $ 1,058,040 $ 1,209,379 $ 2,662,922 3 P C $ 49,479 15,325 $ 14,608 $ 28,863 10,221 $ 20,616 58' 0 6,500 - - - 5,104 6,500 67' 0' 11,250 - 1,858 9,392 17' N 600 154 - 600 0' 26,300 13,150 13,150 13,150 50' $ 109,454 $ 27,913 $ 54,092 $ 55,362 49' 0 0 $ 93,593 $ 71,851 $ 76,070 $ 17,523 81' 3,500 2,639 3,101 399 89' 38,909 32,598 34,788 4,121 89' 0 CL 1,000 675 225 775 23' a� 7,000 17,480 3,584 3,416 51' 20,000 21,333 15,673 4,327 78' - - 1,246 (1,246) 0' 4,200 1,582 866 3,334 21' ca 1,410 1,431 1,517 (107) 108' L 500 - - 500 0' 6,260 9,700 5,217 1,043 83' s 3,835 4,368 3,643 192 95' 500 - - 500 0' 0 14,000 3,602 14,466 (466) 103' E $ 194,707 $ 167,259 $ 160,396 $ 34,311 82' Ta) $ 5,000 $ - $ 4,935 $ 65 99' 0( $ 5,000 $ - $ 4,935 $ 65 99' $ 1,500 $ 170 $ 651 $ 849 43' 4,500 - 2,705 1,795 60' 4,500 637 3,418 1,082 76' $ 10,500 $ 807 $ 6,775 $ 3,725 65' $ - $ 6,892 $ 12,278 $ (12,278) 0' 67,117 60,388 (60,388) 0' - 5,001 2,551 (2,551) 0' - 79,010 75,218 (75,218) 0' $ 35,887 $ - $ - $ 35,887 0' $ 35,887 $ - $ - $ 35,887 0' $ 609,630 $ - $ - $ 609,630 0' 106,780 59,284 53,388 53,392 50' $ 716,410 $ 59,284 $ 53,388 $ 663,022 7' Packet Pg. 162 7.8.a Page 4 of 6 CITY OF FDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 4,760 $ 9,048 $ 28,439 $ (23,679) 597' 2 INTERFUND SUBSIDIES - 200,000 - - 0' 3 CONSTRUCTION PROJECTS 3,992,668 55,115 109,168 3,883,500 3' $ 3,997,428 $ 264,163 $ 137,607 $ 3,859,821 3' WATER FUND (421) 4 SALARIES AND WAGES $ 845,003 $ 603,634 $ 641,549 $ 203,454 76' 5 OVERTIME 24,000 19,307 20,862 3,138 87' 6 BENEFITS 371,025 300,293 288,861 82,164 78' 7 UNIFORMS 4,000 2,747 3,326 674 83' 8 SUPPLIES 150,000 122,879 53,890 96,110 36' 9 FUEL CONSUMED - 70 - - 0' 10 WATER PURCHASED FOR RESALE 1,950,000 1,553,782 1,612,558 337,442 83' 11 SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 78,176 126,684 43,316 75' 12 SMALL EQUIPMENT 11,000 2,236 4,856 6,144 44' 13 PROFESSIONAL SERVICES 878,372 602,835 673,823 204,549 77' 14 COMMUNICATIONS 30,000 22,447 23,624 6,376 79' 15 TRAVEL 200 - - 200 0' 16 EXCISE TAXES 9 1,649,700 379,007 1,382,337 267,363 84' 17 RENTAL/LEASE 155,532 118,541 127,133 28,399 82' 18 INSURANCE 54,423 56,738 55,096 (673) 101, 19 UTILITIES 35,310 20,662 22,202 13,108 63' 20 REPAIRS& MAINTENANCE 1,603,100 143,706 223,517 1,379,583 14' 21 MISCELLANEOUS 121,400 82,380 97,922 23,478 81, 22 INTERGOVERNMENTAL SERVICES - 33,086 - - 0' 23 INTERFUND TAXES 9 - 1,025,199 - - 0' 24 INTERFUND SUBSIDIES 646,370 211,087 206,313 440,057 32' 25 MACHINERY/EQUIPMENT 15,000 - - 15,000 0' 26 CONSTRUCTION PROJECTS 3,614,690 3,109,281 2,096,353 1,518,337 58' 27 GENERAL OBLIGATION BONDS 2,710 - - 2,710 0' 28 REVENUE BONDS 355,740 - - 355,740 0' 29 INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100, 30 INTEREST 225,580 118,495 113,174 112,406 50' 31 OTHER INTEREST & DEBT SERVICE COSTS - 375 - - 0' $ 12,938,995 $ 8,632,802 $ 7,799,919 $ 5,139,076 60' STORM FUND (422) 32 SALARIES AND WAGES $ 702,584 $ 537,535 $ 556,684 $ 145,900 79' 33 OVERTIME 29,000 9,417 31,984 (2,984) 110, 34 BENEFITS 360,829 293,934 280,636 80,193 78' 35 UNIFORMS 6,500 5,353 5,215 1,285 80, 36 SUPPLIES 46,000 28,226 22,693 23,307 49' 37 SMALL EQUIPMENT 4,000 317 3,653 347 91, 38 PROFESSIONAL SERVICES 1,711,075 637,374 867,736 843,339 5P 39 COMMUNICATIONS 3,200 3,556 4,105 (905) 128' 40 TRAVEL 4,300 1,082 - 4,300 0' 41 EXCISE TAXES 9 470,100 56,509 443,909 26,191 94' 42 RENTAL/LEASE 246,404 205,263 203,066 43,338 82' 43 INSURANCE 125,390 178,798 127,548 (2,158) 102' 44 UTILITES 10,710 8,168 9,099 1,611 85' 45 REPAIR & MAINTENANCE 439,568 14,577 12,426 427,142 3' 46 MISCELLANEOUS 113,100 91,673 129,527 (16,427) 115' 47 INTERGOVERNMENTAL SERVICES - 119,969 - - 0' 48 INTERFUND TAXES AND OPERATING ASSESSMENT 9 - 345,333 - - 0' 49 INTERFUND SUBSIDIES 299,487 83,159 81,819 217,668 27' 50 CONSTRUCTION PROJECTS 4,987,891 598,144 1,159,718 3,828,173 23' 51 GENERAL OBLIGATION BONDS 98,900 - - 98,900 0' 52 REVENUE BONDS 173,940 - - 173,940 0' 53 INTERGOVERNMENTAL LOANS 55,639 32,063 32,063 23,577 58' 54 INTEREST 131,155 65,463 62,969 68,186 48' 55 OTHER INTEREST & DEBT SERVICE COSTS - 165 - - 0' $ 10,019,772 $ 3,316,077 $ 4,034,850 $ 5,984,922 40' u 9 The difference for "interfund faxes" and "excise taxes" is due to a change in BARS coding. 9 Packet Pg. 163 I 7.8.a I Page 5 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,850,763 $ 1,395,512 $ 1,477,963 $ 372,800 80, 2 OVERTIME 95,000 70,796 78,736 16,264 83' 3 BENEFITS 815,177 678,791 647,874 167,303 79' 4 UNIFORMS 9,500 6,591 7,039 2,461 74' 5 SUPPLIES 417,200 261,547 255,893 161,307 61' 6 FUEL CONSUMED 80,000 41,988 36,924 43,076 46' 7 S'UPPLIES PURCHASED FOR INV OR RESALE 4,000 3,853 - 4,000 0' 8 SMALL EQUIPMENT 50,000 33,625 19,134 30,866 38' 9 PROFESSIONAL SERVICES 1,599,670 930,515 925,225 674,445 58' 10 COMMUNICATIONS 43,000 34,890 34,645 8,355 81, 11 TRAVEL 5,000 3,913 4,689 311 94' 12 EXCISE TAXES 10 973,000 179,344 888,302 84,698 91, 13 RENTAL/LEASE 313,469 255,917 283,998 29,471 91, 14 INSURANCE 184,261 119,178 186,110 (1,849) 101, 15 UTILITIES 1,231,310 784,249 785,711 445,599 64' 16 REPAIR & MAINTENANCE 695,000 417,050 367,202 327,798 53' 17 MISCELLANEOUS 125,650 65,335 72,488 53,162 58' 18 INTERGOVERNMENTAL SERVICES - 100,642 - - 0' 19 INTERFUND TAXES AND OPERATING ASSESS 10 20 INTERFUND SUBSIDIES 21 MACHINERY/EQUIPMENT 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST 27 OTHER INTEREST & DEBT SERVICE COSTS BOND RESERVE FUND (424) 28 REVENUE BONDS 29 INTEREST - 642,327 - - 0' 2,420,671 413,431 851,088 1,569,583 35' 30,000 96,271 33,647 (3,647) 112' 6,300,393 2,019,803 2,163,617 4,136,776 34' 150,050 - - 150,050 0' 80,340 - - 80,340 0' 172,540 171,872 172,528 12 100, 75,490 44,050 40,516 34,974 54' - 5,662 5,015 (5,015) 0' $ 17,721,484 $ 8,777,152 $ 9,338,341 $ 8,383,143 53' $ 740,010 $ - $ - $ 740,010 0' 1,251,200 640,742 625,592 625,608 50' $ 1,991,210 $ 640,742 $ 625,592 $ 1,365,618 31' 9 The difference for "interfund taxes" and "excise taxes" is due to a change in BARS coding. 10 Packet Pg. 164 I 7.8.a I Page 6 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent EQ UIPMEVT RENTAL FUND (511) 1 SALARIES AND WAGES $ 259,309 $ 210,627 $ 216,517 $ 42,792 83' 2 OVERTIME 2,000 - 8,081 (6,081) 404' 3 BENEFITS 113,207 95,095 93,096 20,111 82' 4 UNIFORMS 1,000 902 1,254 (254) 125' 5 SUPPLIES 110,000 65,550 85,171 24,829 7T 6 FUEL CONSUMED 1,000 - - 1,000 0' 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 273,000 151,919 157,568 115,432 58' 8 SMALL EQUIPMENT 58,000 5,919 2,002 55,998 3' 9 PROFESSIONAL SERVICES 46,580 2,926 3,861 42,719 8' 10 COMMUNICATIONS 3,000 1,848 1,843 1,157 6P 11 TRAVEL 1,000 339 255 745 25' 12 RENTAL/LEASE 14,120 7,788 11,417 2,703 81, 13 INSURANCE 32,015 29,464 30,167 1,848 94' 14 UTILITIES 14,200 10,547 11,725 2,475 83' 15 REPAIRS & MAINTENANCE 60,000 24,800 25,094 34,906 42' 16 MISCELLANEOUS 12,000 7,497 9,670 2,330 81, 17 INTERGOVERNMENTAL SERVICES - 1,580 - - 0' 18 MACHINERY/EQUIPMENT 1,933,000 340,069 932,883 1,000,117 48' $ 2,933,431 $ 956,870 $ 1,590,603 $ 1,342,828 54' TECHNO LO GY RENTAL FUND (512) 19 SALARIES AND WAGES $ 292,502 $ 232,898 $ 249,332 $ 43,170 85' 20 OVERTIME 2,000 1,632 125 1,875 6' 21 BENEFITS 97,499 77,725 84,410 13,089 8T 22 SUPPLIES 5,000 4,254 3,585 1,415 72' 23 SMALL EQUIPMENT 38,000 89,201 36,892 1,108 9T 24 PROFESSIONAL SERVICES 210,000 164,186 22,118 187,882 IV 25 COMMUNICATIONS 58,770 34,709 45,886 12,884 78' 26 TRAVEL 1,500 412 359 1,141 24' 27 RENTAL/LEASE 7,200 6,194 6,600 600 92' 28 REPAIRS & MAINTENANCE 405,950 164,651 198,928 207,022 49' 29 MISCELLANEOUS 5,000 9,581 3,319 1,681 66' 30 MACHINERY/EQUIPMENT 74,750 102,746 57,571 17,179 7T $ 1,198,171 $ 888,190 $ 709,124 $ 489,047 59' FIREMEN'S PENSION FUND (617) 31 BENEFITS $ 81,596 $ 18,570 $ 16,265 $ 65,331 20' 32 PENSION AND DISABILITY PAYMENTS 54,427 44,132 108,711 (54,284) 200' 33 PROFESSIONAL SERVICES 1,200 538 - 1,200 0' $ 137,223 $ 63,241 $ 124,976 $ 12,247 91, TOTAL EXPENDITURE ALL FUNDS $ 119,773,755 $ 64,960,448 $ 69,878,161 $ 49,895,595 58' 11 Packet Pg. 165 7.8.a Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL OFFICE OF MAYOR HUMAN RESOURCES MUNICIPAL COURT CITY CLERK FINANCE CITY ATTORNEY NON -DEPARTMENTAL POLICE SERVICES COMMUNITY SERVICES/ECONOMIC DEV DEVELOPMENT SERVICES PARKS& RECREATION PUBLIC WORKS ADMINISTRATION FACILITIES MAINTENANCE $ 513,666 $ 346,118 $ 341,182 $ 172,484 66% 296,155 241,596 245,087 51,068 83% 590,331 346,629 451,921 138,410 77% 1,143,210 821,270 815,237 327,973 71% 701,520 551,894 583,474 118,046 83% G s?. 1,244,805 894,693 1,062,062 182,743 85% 889,560 689,232 728,368 161,192 82% 13,556,979 10,626,583 10,029,350 3,527,629 74% 11,829,034 9,112,432 9,559,426 2,269,608 81% C LL 623,232 463,583 474,870 148,362 76% t 3,555,058 2,253,434 2,274,866 1,280,192 64% r� C 4,363,868 3,318,630 3,458,166 905,702 79% 3,296,100 2,321,888 2,593,751 702,349 79% T N 2,914,729 1,468,277 1,865,748 1,048,981 64% L $ 45,518,247 $ 33,456,258 $ 34,483,508 $ 11,034,739 76% V O C ITY O F EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY Title 2019 Amended Budget 10/31/2018 Expenditures 10/31/2019 Expenditures Amount Remaining %Spent WATER UTILITY FUND $ 12,938,995 $ 8,632,802 $ 7,799,919 $ 5,139,076 60% STORM UTILITY FUND 10,019,772 3,316,077 4,034,850 5,984,922 40% SEWER/WWTP UTILITY FUND 17,721,484 8,777,152 9,338,341 8,383,143 53% BOND RESERVE FUND 1,991,210 640,742 625,592 1,365,618 31% $ 42,671,461 $ 21,366,772 $ 21,798,702 $ 20,872,759 51% 12 Packet Pg. 166 Page 1 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DEr'AIL Title 2019 Amended Budget 10/31/2018 Expenditures 10/31/2019 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 171,950 $ 136,022 $ 149,989 $ 21,961 87% OVERTIME 1,000 - - 1,000 0% BENEFITS 92,751 77,441 81,376 11,375 88% SUPPLIES 2,000 1,042 1,901 99 95% SMALL EQUIPMENT - 15,089 342 (342) 0% PROFESSIONAL SERVICES 195,675 90,578 79,552 116,123 41% COMMUNICATIONS 3,000 2,821 4,894 (1,894) 163% TRAVEL 6,700 2,213 2,625 4,075 39% RENTAL/LEASE 11,586 13,582 10,041 1,545 87% REPAIRS/MAINTENANCE 500 - 121 379 24% MISCELLANEOUS 28,504 7,331 10,341 18,163 36% $ 513,666 $ 346,118 $ 341,182 $ 172,484 66% OFFICEOFMAYOR SALARIES $ 215,076 $ 174,265 $ 182,001 $ 33,075 85% BENEFITS 53,257 41,605 44,433 8,824 83% SUPPLIES 1,500 505 593 907 40% PROFESSIONAL SERVICES 3,000 1,943 2,211 789 74% COMMUNICATION 1,400 1,359 862 538 62% TRAVEL 3,000 829 2,603 397 87% RENTAL/LEASE 13,472 17,356 10,425 3,047 77% MISCELLANEOUS 5,450 3,733 1,960 3,490 36% $ 296,155 $ 241,596 $ 245,087 $ 51,068 83% HUMAN RESOURCES SALARIES $ 327,939 $ 191,238 $ 267,560 $ 60,379 82% OVERTIME - - 197 (197) 0% BENEFITS 118,229 72,792 89,640 28,589 76% SUPPLIES 12,300 3,259 3,990 8,310 32% SMALL EQUIPMENT 300 - 2,762 (2,462) 921% PROFESSIONAL SERVICES 73,000 43,831 40,947 32,053 56% COMMUNICATIONS 700 920 938 (238) 134% TRAVEL 1,000 1,593 1,075 (75) 108% RENTAL/LEASE 22,947 22,636 20,424 2,523 89% REPAIR/MAINTENANCE 7,850 7,326 7,571 279 96% MISCELLANEOUS 26,066 3,035 16,818 9,248 65% $ 590,331 $ 346,629 $ 451,921 $ 138,410 77% MUNIC IPAL C O URT SALARIES $ 628,961 $ 468,735 $ 488,792 $ 140,169 78% OVERTIME 800 118 1,219 (419) 152% BENEFITS 244,601 183,279 172,770 71,831 71% SUPPLIES 10,600 6,855 5,773 4,827 54% SMALL EQUIPMENT 1,000 283 5,155 (4,155) 515% PROFESSIONAL SERVICES 124,925 73,388 62,353 62,572 50% COMMUNICATIONS 3,550 2,071 2,409 1,141 68% TRAVEL 6,500 3,616 3,039 3,461 47% RENTAL/LEASE 65,251 60,132 53,620 11,631 82% REPAIR/MAINTENANCE 4,880 - 277 4,603 6% MISCELLANEOUS 25,100 22,793 19,828 5,272 79% MACHINERY/EQUIPMENT 27,042 - - 27,042 0% $ 1,143,210 $ 821,270 $ 815,237 $ 327,973 71% O a d OC T C e0 C IL t r� C O 2 CD T O N L d O t) u 13 Packet Pg. 167 1 I 7.8.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining '%Spent CITY C LERK SALARIES AND WAGES $ 358,349 $ 298,419 $ 300,798 $ 57,551 84% BENEFITS 151,468 126,875 134,171 17,297 89% SUPPLIES 10,240 2,935 2,403 7,837 23% SMALL EQUIPMENT 2,000 - 4,024 (2,024) 201% PROFESSIONAL SERVICES 46,410 18,710 26,712 19,698 58% COMMUNICATIONS 40,000 21,503 24,920 15,080 62% TRAVEL 2,000 496 494 1,507 25% RENTAL/LEASE 50,973 49,832 38,286 12,687 75% REPAIRS&MAINTENANCE 32,080 26,551 42,728 (10,648) 133% MISCELLANEOUS 8,000 6,573 8,938 (938) 112% $ 701,520 $ 551,894 $ 583,474 $ 118,046 83% FINANCE SALARIES $ 844,384 $ 601,125 $ 710,203 $ 134,181 84% OVERTIME 4,500 146 - 4,500 0% BENEFITS 268,345 192,583 243,921 24,424 91% SUPPLIES 7,350 3,734 5,479 1,871 75% SMALL EQUIPMENT 5,400 3,831 579 4,821 11% PROFESSIONAL SERVICES 14,650 1,442 1,725 12,925 12% COMMUNICATIONS 2,000 1,010 1,008 992 50% TRAVEL 3,100 4,353 2,371 729 76% RENTAL/LEASE 48,226 40,681 41,924 6,302 87% REPAIR/MAINTENANCE 38,500 41,121 42,499 (3,999) 110% MISCELLANEOUS 8,350 4,666 12,353 (4,003) 148% $ 1,244,805 S 894,693 $ 1,062,062 $ 182,743 85% CITY ATTO RNEY PROFESSIONAL SERVICES $ 889,560 $ 689,232 $ 728,368 $ 161,192 82% $ 889,560 $ 689,232 $ 728,368 $ 161,192 82% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 40,000 10,510 28,264 11,736 71% SUPPLIES 5,000 6,941 3,477 1,523 70% PROFESSIONAL SERVICES 10,666,114 398,980 8,765,450 1,900,664 82% EXCISE TAXES 6,500 5,170 6,838 (338) 105% RENTAL/LEASE 10,538 9,533 10,376 162 98% INSURANCE 431,095 437,253 436,448 (5,353) 101% MISCELLANEOUS 69,614 66,737 70,895 (1,281) 102% INTERGOVT SERVICES - 8,454,284 - 0% ECA LOAN PAYMENT 75,000 441,873 75,000 - 100% INTERFUND SUBSIDIES 1,953,108 779,625 625,579 1,327,529 32% LAND - 4,884 - - 0% GENERAL OBLIGATION BOND 183,710 - - 183,710 0% INTEREST ON LONG-TERM DEBT 14,050 10,576 7,023 7,027 50% FISCAL AGENT FEES 500 218 500 0% $ 13,556,979 $ 10,626,583 $ 10,029,350 $ 3,527,629 74% 14 Packet Pg. 168 I 7.8.a I Page 3 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,916,238 $ 5,271,299 $ 5,455,650 $ 1,460,588 79% OVERTIME 462,892 520,210 590,785 (127,893) 128% HOLIDAY BUYBACK 250,491 7,135 8,449 242,042 3% BENEFITS 2,550,418 2,060,278 2,170,997 379,421 85% UNIFORMS 80,250 59,285 84,072 (3,822) 105% SUPPLIES 86,500 69,710 79,449 7,051 92% SMALL EQUIPMENT 192,519 44,661 101,916 90,603 53% PROFESSIONAL SERVICES 231,095 91,997 190,279 40,816 82% COMMUNICATIONS 32,000 30,630 32,077 (77) 100% TRAVEL 29,310 23,294 32,743 (3,433) 112% RENTAL/LEASE 920,851 816,416 763,196 157,655 83% REPAIR/MAINTENANCE 15,120 7,644 9,791 5,329 65% MISCELLANEOUS 61,350 45,204 40,022 21,328 65% INTERGOVERNMENTAL SERVICES - 5,385 - - 0% MACHINERY/EQUIPMENT 59,284 0% $ 11,829,034 $ 9,112,432 $ 9,559,426 $ 2,269,608 81% COMMUNITY S ERVIC ES /EC O N DEV. SALARIES $ 261,255 $ 196,462 $ 218,341 $ 42,914 84% BENEFITS 78,283 61,446 67,718 10,565 87% SUPPLIES 7,000 6,519 6,414 586 92% SMALL EQUIPMENT 800 44 - 800 0% PROFESSIONAL SERVICES 249,400 182,885 167,093 82,307 67% COMMUNICATIONS 1,490 1,002 1,130 360 76% TRAVEL 2,000 746 - 2,000 0% RENTAL/LEASE 13,004 10,511 9,522 3,482 73% REPAIR/MAINTENANCE 500 - - 500 0% MISCELLANEOUS 9,500 3,968 4,651 4,849 49% $ 623,232 $ 463,583 $ 474,870 $ 148,362 76% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,665,849 $ 1,231,847 $ 1,357,050 $ 308,799 81% OVERTIME 1,300 19,470 8,170 (6,870) 628% BENEFITS 609,831 464,061 521,179 88,652 85% UNIFORMS 500 633 - 500 0% SUPPLIES 17,100 9,110 8,622 8,478 50% SMALL EQUIPMENT 6,100 6,007 2,663 3,437 44% PROFESSIONAL SERVICES 1,028,161 354,314 209,094 819,067 20% COMMUNICATIONS 16,621 6,503 7,012 9,609 42% TRAVEL 5,500 4,591 9,661 (4,161) 176% RENTAL/LEASE 143,236 129,928 118,652 24,584 83% REPAIRS&MAINTENANCE 6,800 2,773 3,439 3,361 51% MISCELLANEOUS 54,060 24,197 29,324 24,736 54% $ 3,555,058 $ 2,253,434 $ 2,274,866 $ 1,280,192 64% ENGINEERING SALARIES $ 1,720,176 $ 1,221,671 $ 1,426,597 $ 293,579 83% OVERTIME 8,300 4,968 5,466 2,835 66% BENEFITS 678,356 500,390 581,643 96,713 86% UNIFORMS 450 - - 450 0% SUPPLIES - - 32 (32) 0% SMALL EQUIPMENT 2,200 3,645 - 2,200 0% PROFESSIONAL SERVICES 53,840 17,111 1,961 51,879 4% COMMUNICATIONS 16,625 10,942 12,051 4,574 72% TRAVEL 600 341 585 15 98% RENTAL/LEASE 123,023 98,729 101,281 21,742 82% REPAIR/MAINTENANCE 2,600 - - 2,600 0% MISCELLANEOUS 79,450 44,122 49,746 29,704 63% $ 2,685,620 $ 1,901,918 $ 2,179,362 $ 506,258 81% 15 Packet Pg. 169 I 7.8.a I Page 4 of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2019 Amended 10/31/2018 10/31/2019 Amount Title Budget Expenditures Expenditures Remaining % Spent PARKS & REC REATIO N SALARIES $ 2,123,618 $ 1,588,921 $ 1,704,624 $ 418,994 80% OVERTIME 10,000 13,237 20,073 (10,073) 201% BENEFITS 796,394 627,684 648,022 148,372 81% UNIFORMS 6,275 3,039 5,635 640 90% SUPPLIES 125,090 117,275 134,832 (9,742) 108% SMALL EQUIPMENT 9,500 6,021 4,934 4,566 52% PROFESSIONAL SERVICES 674,820 356,435 389,348 285,472 58% COMMUNICATIONS 30,820 21,010 21,698 9,122 70% TRAVEL 5,170 2,411 4,407 763 85% RENTAL/LEASE 268,539 218,865 229,787 38,752 86% PUBLIC UTILITY 175,338 193,561 181,560 (6,222) 104% REPAIR/MAINTENANCE 29,700 13,167 26,291 3,409 89% MISCELLANEOUS 98,110 56,617 76,657 21,453 78% INTERGOVERNMENTAL SERVICES - 79,510 - - 0% MACHINERY/EQUIPMENT - 20,875 - - 0% CONST RUCT ION PROJECTS 10,494 - 10,296 198 98% $ 4,363,868 $ 3,318,630 $ 3,458,166 $ 905,702 79% PUBLIC WORKS ADMINISTRATION SALARIES OVERTIME BENEFITS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS FACILITIES MAINTENANCE SALARIES OVERTIME BENEFITS UNIFORMS SUPPLIES SMALL EQUIPMENT PROFESSIONAL SERVICES COMMUNICATIONS TRAVEL RENT AL/LEASE PUBLIC UTILITY REPAIR/MAINTENANCE MISCELLANEOUS TOTAL GENERAL FUND EXPENDITURES $ 369,334 $ 230,022 $ 242,267 $ 127,067 66% 200 - 339 (139) 169% 129,196 82,455 85,771 43,425 66% 8,600 2,978 3,488 5,112 41% 1,000 - 2,115 (1,115) 212% 200 82 92 108 46% 1,350 539 566 784 42% 500 378 1,427 (927) 285% 91,193 100,838 74,954 16,239 82% 3,007 2,150 2,395 612 80% 1,000 - - 1,000 0% 4,900 530 975 3,926 20% $ 610,480 $ 419,971 $ 414,388 $ 196,092 68% 754,619 597,167 634,975 119,644 84% 7,500 5,417 6,030 1,470 80% 310,160 272,839 280,539 29,621 90% 3,000 4,356 4,505 (1,505) 150% 87,000 80,327 130,528 (43,528) 150% 3,000 2,607 5,222 (2,222) 174% 940,940 44,557 158,030 782,910 17% 16,000 14,310 16,658 (658) 104% 1,000 - 6 994 1% 59,730 55,032 47,338 12,392 79% 282,280 242,485 253,722 28,558 90% 444,500 148,961 325,043 119,457 73% 5,000 218 3,153 1,847 63% $ 2,914,729 $ 1,468,277 $ 1,865,748 $ 1,048,981 64% $ 45,518,247 $ 33,456,258 $ 34,483,508 $ 11,034,739 76% 16 Packet Pg. 170 I 7.8.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2019 General Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 2,297,140 $ 2,297,140 $ 2,397,678 4.38% February 5,526,139 3,228,998 4,685,465 -15.21% March 8,285,977 2,759,838 7,046,230 -14.96% April 12,096,564 3,810,587 10,236,291 -15.38% May 20,831,778 8,735,215 18,888,974 -9.33% June 23,407,491 2,575,712 21,254,387 -9.20% July 25,795,181 2,387,690 23,534,511 -8.76% August 28,610,551 2,815,371 26,334,930 -7.95% September 31,010,463 2,399,911 28,633,850 -7.66% October 34,216,593 3,206,131 36,079,131 5.44% November 43,128,434 8,911,840 December 45,688,605 2,560,171 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2019 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 239,174 $ 239,174 $ 206,702 -13.58% February 426,584 187,410 316,468 -25.81% March 648,598 222,013 530,155 -18.26% April 866,924 218,326 723,280 -16.57% May 1,118,366 251,442 997,047 -10.85% June 1,392,391 274,025 1,295,229 -6.98% July 1,790,060 397,669 1,573,817 -12.08% August 2,111,970 321,910 1,854,919 -12.17% September 2,410,481 298,511 2,188,857 -9.19% October 2,651,152 240,672 2,438,048 -8.04% November 2,897,726 246,573 December 3,080,000 182,274 *The monthly budget forecast columns are based on a five-year average. u 17 Packet Pg. 171 1 SALES TAX SUMMARY I 7.8.a I Accommodation, $39,648 Clothing and Accessories, $221,877 Conmmnications, $189,418 Wholesale Trade $187,598 Misc Rel Sales Tax Analysis By Category Current Period: October 2019 Year -to -Date Total $6,992,063 Automotive Repair, Health &Personal Care, $167,017 $216,113 Amusement & Construction Trade, Recreation, $75,116 4,1 171 ';1 1 Business Services, Others, $139,052 $649,407 Gasoline, $29,878 Retail Food Stores, 01kh $258,864 L Retail Automotive, T $1,590,777 IManufacturing, $73,864 Eating & Drinking, $893,446 ILM Annual Sales Tax Revenue 10,000,000 $8,406,296 8,000,000 7 395 114 $6,741,838 $6,905,122 $6,992,063 $5,840,764 6,000,000 4,000,000 2,000,000 0 2014 2015 2016 2017 2018 YTD 2019 :.� u Packet Pg. 172 1 I 7.8.a I City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2019 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 583,740 $ 583,740 $ 665,493 14.01% February 1,326,812 743,072 1,464,443 10.37% March 1,890,823 564,012 2,088,425 10.45% April 2,418,442 527,618 2,636,953 9.04% May 3,087,512 669,070 3,384,424 9.62% June 3,695,140 607,628 4,072,013 10.20% July 4,344,323 649,183 4,772,526 9.86% August 5,056,215 711,892 5,569,038 10.14% September 5,734,922 678,707 6,278,722 9.48% October 6,438,793 703,871 6,992,063 8.59% November 7,175,252 736,459 December 7,825,000 649,748 Gas Utility Tax Sales and Use Tax 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 / 2,000,000 1,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 92,468 $ 92,468 $ 67,644 -26.85% February 188,382 95,914 140,257 -25.55% March 270,480 82,098 229,186 -15.27% April 338,414 67,935 300,757 -11.13% May 391,853 53,439 350,940 -10.44% June 429,417 37,564 383,777 -10.63% July 458,287 28,870 408,935 -10.77% August 482,130 23,843 431,845 -10.43% September 504,337 22,207 452,054 -10.37% October 530,073 25,736 474,308 -10.52% November 567,790 37,717 December 626,600 58,810 Gas Utility Tax 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Yeaz *The monthly budget forecast columns are based on a five-year average. u 19 Packet Pg. 173 I 7.8.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2019 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 90,093 $ 90,093 $ 83,102 -7.76% February 180,099 90,007 153,757 -14.63% March 261,769 81,670 220,849 -15.63% April 347,309 85,539 292,121 -15.89% May 425,673 78,364 358,213 -15.85% June 504,828 79,155 424,559 -15.90% July 580,361 75,533 490,940 -1S.41% August 657,995 77,634 552,758 -15.99% September 738,345 80,350 613,426 -16.92% October 815,639 77,294 679,544 -16.69% November 889,278 73,638 December 967,200 77,922 Electric Utility Tax Telephone Utility Tax 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2019 Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 180,392 $ 180,392 $ 171,454 -4.96% February 374,176 193,784 364,048 -2.71% March 542,795 168,619 526,085 -3.08% April 717,960 175,165 720,176 0.31% May 863,822 145,862 864,392 0.07% June 985,603 121,781 983,768 -0.19% July 1,101,208 115,604 1,094,206 -0.64% August 1,212,283 111,075 1,202,728 -0.79% September 1,323,362 111,080 1,315,484 -0.60% October 1,439,932 116,570 1,424,234 -1.09% November 1,562,550 122,618 December 1,691,300 128,750 Electric Utility Tax 1,800,000 1,600,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --"- Current Year Budget - Prior Year *The monthly budget forecast columns are based on a five-year average. u 20 Packet Pg. 174 a 7.8.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2019 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 742,059 $ 742,059 $ 725,472 -2.24% February 1,256,325 514,266 1,233,174 -1.84% March 1,990,166 733,842 1,973,669 -0.83% April 2,476,952 486,786 2,430,513 -1.87% May 3,203,262 726,310 3,109,907 -2.9170 June 3,766,233 562,971 3,678,133 -2.34% July 4,657,894 891,661 4,614,133 -0.94% August 5,440,698 782,804 5,367,013 -1.35% September 6,513,015 1,072,317 6,322,616 -2.92% October 7,251,320 738,305 7,009,878 -3.33% November 8,101,309 849,989 December 8,624,564 523,255 Storm Water Sales Meter Water Sales 6,000,000 5,000,000 Oa JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Year Budget — Prior Year City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2019 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 322,033 $ 322,033 $ 317,727 -4.96% February 1,017,422 695,389 1,006,134 -2.71% March 1,338,925 321,503 1,323,366 -3.08% April 1,623,949 285,024 1,605,082 0.31% May 1,945,558 321,609 1,923,272 0.07% June 2,231,420 285,862 2,204,539 -0.19% July 2,553,731 322,311 2,523,469 -1.19% August 3,249,585 695,854 3,211,601 -1.17% September 3,570,469 320,884 3,529,641 -1.14% October 3,855,506 285,037 3,812,572 -1.11% November 4,177,408 321,902 December 4,462,767 285,359 Storm Water Sales 14,500,000 13,500,000 12,500,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC —*-- Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. u ZZ Packet Pg. 175 I 7.8.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2019 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 764,057 $ 764,057 $ 766,027 0.26% February 1,382,019 617,962 1,384,500 0.18% March 2,141,223 759,204 2,149,907 0.41% April 2,762,974 621,752 2,770,969 0.29% May 3,530,212 767,237 3,534,965 0.13% June 4,158,923 628,711 4,166,664 0.19% July 4,943,476 784,553 4,976,361 0.67% August 5,570,113 626,637 5,610,350 0.72% September 6,371,750 801,637 6,404,083 0.51% October 7,005,968 634,218 7,044,627 0.55% November 7,783,039 777,071 December 8,408,534 625,495 Unmeter Sewer Sales 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 ir JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. :.� YIW 22 Packet Pg. 176 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2019 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 5,319,394 $ 5,319,394 $ 4,237,264 -20.34% February 8,122,296 2,802,903 7,405,291 -8.83% March 11,613,006 3,490,710 10,663,247 -8.18% April 15,937,507 4,324,500 13,957,552 -12.42% May 18,579,111 2,641,604 17,357,697 -6.57% June 22,777,688 4,198,577 21,172,989 -7.05% July 26,331,536 3,553,848 24,687,211 -6.24% August 30,504,959 4,173,422 27,987,234 -8.25% September 33,919,599 3,414,641 31,411,462 -7.39% October 37,078,612 3,159,012 34,483,508 -7.00% November 41,414,089 4,335,478 December 45,518,247 4,104,158 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2019 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 2,586,468 $ 2,586,468 $ 1,939,971 -25.00% February 3,013,532 427,064 2,801,406 -7.04% March 4,041,004 1,027,471 3,658,670 -9.46% April 5,661,728 1,620,724 4,478,257 -20.90% May 5,936,842 275,114 5,383,743 -9.32% June 7,529,862 1,593,020 6,729,909 -10.62% July 8,430,518 900,656 7,577,784 -10.11% August 9,710,604 1,280,086 8,386,837 -13.63% September 10,511,285 800,681 9,284,942 -11.67% October 11,101,008 589,723 10,029,350 -9.65% November 12,475,676 1,374,668 December 13,556,979 1,081,303 *The monthly budget forecast columns are based on a five-year average. u 23 Packet Pg. 177 1 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2019 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 33,570 $ 33,570 $ 22,406 -33.26% February 68,346 34,776 46,519 -31.94% March 109,360 41,014 82,908 -24.19% April 148,419 39,058 112,983 -23.88% May 194,634 46,216 158,489 -18.57% June 252,138 57,504 206,635 -18.05% July 293,991 41,853 236,230 -19.65% August 347,493 53,502 279,741 -19.50% September 394,089 46,596 316,066 -19.80% October 424,284 30,195 341,182 -19.59% November 469,318 45,034 December 513,666 44,348 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2019 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 24,108 $ 24,108 $ 24,303 0.81% February 49,562 25,454 47,727 -3.70% March 73,857 24,295 72,221 -2.21% April 98,624 24,767 97,904 -0.73% May 122,830 24,206 123,018 0.15% June 146,929 24,099 146,522 -0.28% July 171,908 24,979 171,743 -0.10% August 197,139 25,231 197,457 0.16% September 221,850 24,711 221,509 -0.15% October 246,137 24,287 245,087 -0.43% November 270,260 24,123 December 296,155 25,895 Office of Mayor 300,000.00 -040014 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -PriorYear *The monthly budget forecast columns are based on a five-year average. u 24 Packet Pg. 178 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2019 Human Resources Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance % January $ 46,632 $ 46,632 $ 48,901 4.87% February 97,790 51,158 81,030 -17.14% March 148,537 50,747 116,157 -21.80% April 189,740 41,203 156,727 -17.40% May 236,212 46,472 194,001 -17.87% June 282,909 46,697 289,770 2.42% July 332,296 49,387 309,918 -6.73% August 380,431 48,135 351,814 -7.52% September 426,855 46,424 403,027 -5.58% October 471,872 45,017 451,921 -4.23% November 519,709 47,838 December 590,331 70,622 Municipal Court Human Resources 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of'Edmonds, WA Monthly Expenditure Report -Municipal Court 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 87,580 $ 87,580 $ 70,858 -19.09% February 182,357 94,777 140,956 -22.70% March 280,184 97,826 219,779 -21.56% April 371,181 90,997 305,139 -17.79% May 465,663 94,482 410,401 -11.87% June 556,434 90,771 481,931 -13.39% July 647,960 91,526 571,406 -11.81% August 746,132 98,173 653,110 -12.47% September 839,518 93,386 730,275 -13.01% October 939,927 100,409 815,237 -13.27% November 1,035,295 95,368 December 1,143,210 107,915 Municipal Court 800,000 ow 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0--CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. u 25 Packet Pg. 179 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2019 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 38,856 $ 38,856 $ 39,270 1.07% February 82,715 43,859 92,749 12.13% March 131,218 48,504 132,003 0.60% April 193,549 62,331 181,514 -6.22% May 235,012 41,463 232,851 -0.92% June 280,214 45,202 270,544 -3.45% July 326,380 46,167 327,582 0.37% August 382,079 55,699 375,568 -1.70% September 431,632 49,553 424,210 -1.72% October 487,065 55,433 474,870 -2.50% November 547,223 60,158 December 623,232 76,009 City Clerk Community Services/Economic Development 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget --&- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 66,110 $ 66,110 $ 70,355 6.42% February 123,388 57,278 128,177 3.88% March 180,370 56,982 178,301 -1.15% April 239,703 59,332 243,367 1.53% May 296,556 56,853 291,090 -1.84% June 349,433 52,878 343,911 -1.58% July 406,162 56,728 419,675 3.33% August 468,279 62,117 473,386 1.09% September 521,384 53,105 527,401 1.15% October 580,287 58,903 583,474 0.55% November 640,600 60,313 December 701,520 60,920 City Clerk 700,000 600,000 500,000 000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. u 26 Packet Pg. 180 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2019 Technology Rental Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 120,868 $ 120,868 $ 157,010 29.90% February 255,247 134,379 215,707 -15.49% March 329,766 74,519 320,177 -2.91% April 398,088 68,322 370,014 -7.05% May 474,241 76,152 415,102 -12.47% June 553,266 79,025 468,592 -15.30% July 645,971 92,705 530,899 -17.81% August 753,151 107,180 608,516 -19.20% September 857,748 104,597 656,143 -23.50% October 934,856 77,108 709,124 -24.15% November 1,013,958 79,102 December 1,198,171 184,213 Finance Technology Rental Fund 1,200,000 1,000,000 800,000 600,000 400,000 200,000 I pow- JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 137,055 $ 137,055 $ 128,270 -6.41% February 232,763 95,708 224,119 -3.71% March 329,813 97,051 319,388 -3.16% April 427,554 97,741 418,398 -2.14% May 526,278 98,724 515,266 -2.09% June 622,509 96,231 612,381 -1.63% July 720,263 97,754 758,552 5.32% August 819,641 99,378 857,653 4.64% September 931,887 112,246 958,793 2.89% October 1,040,480 108,592 1,062,062 2.07% November 1,141,414 100,935 December 1,244,805 103,391 Finance 1,400,000 1,200,000 1,000,000 - 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. u 27 Packet Pg. 181 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2019 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 74,130 $ 74,130 $ 47,964 -35.30% February 148,260 74,130 126,678 -14.56% March 222,390 74,130 222,683 0.13% April 296,520 74,130 294,517 -0.68% May 370,650 74,130 366,531 -1.11% June 444,780 74,130 415,167 -6.66% July 518,910 74,130 510,871 -1.55% August 593,040 74,130 583,806 -1.56% September 667,170 74,130 656,534 -1.59% October 741,300 74,130 728,368 -1.74% November 815,430 74,130 December 889,560 74,130 Police City Attorney 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Police 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 928,132 $ 928,132 $ 927,983 -0.02% February 1,876,691 948,559 1,815,042 -3.29% March 2,811,566 934,875 2,786,780 -0.88% April 3,756,114 944,548 3,763,317 0.19% May 4,698,118 942,004 4,729,460 0.67% June 5,669,204 971,087 5,802,457 2.35% July 6,616,286 947,081 6,779,466 2.47% August 7,553,724 937,438 7,672,764 1.58% September 8,504,883 951,159 8,594,346 1.05% October 9,561,332 1,056,449 9,559,426 -0.02% November 10,833,903 1,272,570 December 11,829,034 995,131 Police 12,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Yeaz Budget Prior Year *The monthly budget forecast columns are based on a five-year average. u Z$ Packet Pg. 182 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2019 Development Services Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 242,464 $ 242,464 $ 212,448 -12.38% February 514,367 271,903 434,026 -1S.62% March 793,288 278,921 663,134 -16.41% April 1,071,273 277,985 924,696 -13.68% May 1,372,925 301,651 1,154,831 -15.89% June 1,654,748 281,823 1,357,577 -17.96% July 1,945,569 290,822 1,619,998 -16.73% August 2,263,051 317,481 1,847,785 -18.3S% September 2,563,936 300,885 2,059,466 -19.68% October 2,873,243 309,308 2,274,866 -20.83% November 3,199,282 326,039 December 3,555,058 355,776 Parks & Recreation Development Services 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --*-- Current Yeaz Budget � Prior Year City of'Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 294,648 $ 294,648 $ 280,923 -4.66% February 597,710 303,062 588,578 -1.53% March 920,860 323,150 888,876 -3.47% April 1,251,978 331,118 1,209,937 -3.36% May 1,601,289 349,311 1,554,647 -2.91% June 1,948,015 346,726 1,882,379 -3.37% July 2,398,497 450,482 2,296,893 -4.24% August 2,932,285 533,787 2,705,334 -7.74% September 3,330,718 398,433 3,147,119 -5.51% October 3,678,533 347,815 3,458,166 -5.99% November 3,980,987 302,454 December 4,363,868 382,881 Parks & Recreation 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. u 29 Packet Pg. 183 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2019 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 50,384 $ 50,384 $ 39,815 -20.98% February 102,273 S1,889 80,023 -21.76% March 153,446 51,173 120,273 -21.62% April 204,598 51,153 161,804 -20.92% May 255,170 50,572 203,614 -20.20% June 306,227 51,057 247,950 -19.03% July 357,744 51,517 293,893 -17.85% August 407,869 50,125 334,941 -17.88% September 456,744 48,874 375,111 -17.87% October 506,690 49,946 414,388 -18.22% November 556,681 49,991 December 610,480 53,799 Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2019 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 228,301 $ 228,301 $ 172,786 -24.32% February 457,666 229,364 382,230 -16.48% March 700,969 243,303 576,136 -17.81% April 931,712 230,743 768,024 -17.57% May 1,165,903 234,191 954,705 -18.11% June 1,378,275 212,372 1,086,185 -21.19% July 1,646,299 268,024 1,253,953 -23.83% August 1,872,892 226,592 1,485,955 -20.66% September 2,123,872 250,981 1,737,001 -18.22% October 2,374,954 251,082 1,865,748 -21.44% November 2,628,848 253,894 December 2,914,729 285,881 *The monthly budget forecast columns are based on a five-year average. u 30 Packet Pg. 184 I 7.8.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2019 Engineering Cumulative Budget Forecast Monthly Budget Forecast YTD Actuals Variance January $ 199,012 $ 199,012 $ 211,009 6.03% February 397,302 198,290 416,031 4.71% March 613,115 215,813 625,938 2.09% April 835,389 222,274 840,970 0.67% May 1,053,506 218,118 1,085,050 2.99% June 1,284,814 231,308 1,299,672 1.16% July 1,508,283 223,469 1,559,250 3.38% August 1,747,325 239,041 1,781,083 1.93% September 1,974,318 226,993 1,975,662 0.07% October 2,206,759 232,441 2,179,362 -1.24% November 2,431,557 224,798 December 2,685,620 254,063 Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget Prior Year LW *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 185 I 7.8.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of October 31, 2019 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer TVDe Price Maturitv Value Value Date Rate FNMA Bonds 997,300 0.41 1,000,000 998,363 03/30/20 1.38% FHLB Bonds 2,003,780 0.41 2,000,000 1,997,580 03/30/20 1.45% FNMA Bonds 2,000,000 0.41 2,000,000 1,999,768 03/30/20 1.65% FHLMC Bonds 2,003,868 0.49 2,000,000 1,995,856 04/28/20 1.35% FNMA Bonds 1,000,000 0.67 1,000,000 998,797 06/30/20 1.38% FNMA Bonds 1,000,000 0.67 1,000,000 998,797 06/30/20 1.38% FHLB Bonds 3,000,000 0.70 3,000,000 2,987,502 07/13/20 1.20% RFCS Bonds 1,999,698 0.71 2,120,000 2,093,867 07/15/20 1.60% FHLB Bonds 2,000,000 0.75 2,000,000 2,000,334 07/30/20 1.75% FNMA Bonds 1,000,000 0.83 1,000,000 997,500 08/28/20 1.40% FNMA Bonds 1,000,000 0.83 1,000,000 997,500 08/28/20 1.40% FHLMC Bonds 999,500 1.17 1,000,000 996,026 12/30/20 1.75% FNMA Bonds 2,005,474 1.22 2,000,000 1,993,488 01/19/21 1.50% FM Bonds 2,000,000 1.42 2,000,000 2,000,130 04/01/21 1.87% First Financial CD 3,000,000 1.44 3,000,000 3,000,000 04/10/21 2.86% FFCB Bonds 968,940 1.87 1,000,000 998,889 09/13/21 1.73% FHLMC Bonds 2,000,000 2.07 2,000,000 2,000,314 11/26/21 2.13% FHLMC Bonds 999,400 2.17 1,000,000 999,990 12/30/21 2.00% FHLMC Bonds 1,000,000 2.32 1,000,000 996,855 02/25/22 2.15% FFCB Bonds 1,998,548 2.62 2,000,000 2,014,238 06/14/22 1.88% First Financial CD 2,803,516 4.04 2,803,516 2,803,516 11/15/23 2.10% TOTAL SECURITIES 35,780,025 1.30 35,923,516 35,869,310 Washington State Local Gov't Investment Pool TOTAL PORTFOLIO Issuer Diversification Fi rst Financial - CD, 16% FNMA, 25% RFCS, 6% FM, 6%—/ FHLM , FHLB, 19% 19% 24,850,040 24,850,040 Demand 2.05% $ 60,773,556 $ 60,719,350 Cash and Investment Balances (in $ Millions) Checking, $2.1 , 3% Bonds, State LGIP, $30.1, 48% $24.9, 40% *CD's, $5.8, 9% s.� 11w O d c R C LL 21 t C 0 2 a� 0 N L O r v u 32 Packet Pg. 186 1 INVESTMENT PORTFOLIO SUMMARY 7.8a Annual Interest Incomes $1,200,000 $1,086,183 $1,000,000 1 7,754 $800,000 $653,690 $600,000 $423,816 $400,000 $200,000 $163,214 $- 2015 2017 2018 YTD 2019 Z.570 2.5 2.3 2.0 1.8 1.5 1.3 1.0 0.8 0.5 0.3 0.0 November Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) — - - 6 Month Treasury Rate (Benchmark) City Blended Rate January March May July September Maturity Distribution and Rate of Return $12, 000,000 2.50% $10, 000,000 2.00% $8,000,000 1.50% $6,000,000 1.00% $4,000,000 $2,000,000 ■ 0.50% $- 0.00% 0-6 Mo 6-12 M o 12-18 M o 18-24 M o 24-30 M o 30-36 M o 36-42 M o 42-48 M o 48-54 M o 33 Packet Pg. 187 1 7.8.a GENERAL FUND OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES GENERAL FUND & SUBFUNDS ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 9/30/2019 10/31 /2019 O3 YTD 001-General Fund' $ 11,233,279 $ 8,455,667 $ 12,828,902 $ (2,777,612) $ 1,595,62, 0 009-Leoff-Medical Ins. Reserve 333,446 233,987 205,022 (99,459) (128,42, 011-Risk Management Reserve Fund 929,908 929,909 (0) - (929,90f 012-Contingency Reserve Fund 5,564,259 5,564,259 1,728,432 - (3,835,82-1 coo c 014-Historic Preservation Gift Fund 12,607 9,574 9,574 (3,033) (3,03. ii 016-Building Maintenance 210,221 210,221 210,221 - -21 017 - Marsh Restoration & Preservation 309,179 589,366 589,491 280,187 280,31, o 018 -Edmonds Homelessness Response 225,443 223,581 223,581 (1,862) (1,86, a� 019 - Edmonds Opioid Response 250,000 150,000 150,000 (100,000) (100,00( c Total General Fund & Subfunds $ 19,068,342 $ 16,366,564 $ 15,945,223 $ (2,701,779) $ (3,123,12( ci a� 0 r U 0 *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. V_ 0 Q. m U c 0 General Fund & Subfunds E ii 21 2' t 18 0 0 Z 15 ■ General Fund M 12 r & Subfunds N 0 $17.07 9 $14.37 $13.95 ■ Civic Field 0 6 0 O 3 a� $2.00 E Dec 2018 Sept 2019 Oct 2019 Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 34 Packet Pg. 188 7.8.a GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2018 9/30/2019 10/31 /2019 Q3 YTD General Fund & Subfunds $ 19,068,342 $ 16,366,564 $ 15,945,223 $ (2,701,779) $ (3,123,12( Special Revenue 9,524,488 10,093,509 10,199,236 569,021 674,74E c Debt Service 12 30,830 30,905 30,818 30,89: m Capital Projects 2,209,542 2,726,937 2,786,095 517,395 576,55: Total Governmental Funds $ 30,802,384 $ 29,217,841 $ 28,961,459 $ (1,584,544) $ (1,840,92f O c ii 21 c 0 2 a� 0 N 21 18 15 12 0 9 6 3 Governmental Fund Balances -By Fund Group Governmental Fund Balances - y General $15.95 Fund & Subfunds -Special Revenue $10.20 Debt Service —"—Capital Projects $2.79 r-•-- $0.03 Dec 2018 Sept 2019 Oct 2019 Combined .0 O r v 35 30 $30.80 $29.22 $28.96 25 H C 0 20 15 10 5 Dec 2018 Sept 2019 Oct 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 35 u Packet Pg. 189 1 SPECIAL REVENUE FUNDS OVERVIEW I 7.8.a I GOVERNMENTAL SPECIAL REVENUE 104 - Drug Enforcement Fund 111 - Street Fund 112 - Combined Street Const/Improve 117 - Municipal Arts Acquis. Fund 118 - Memorial Street Tree 120 - Hotel/Motel Tax Revenue Fund 121 - Employee Parking Permit Fund 122 - Youth Scholarship Fund 123 -Tourism Promotional Fund/Arts 125 - Real Estate Tax 2 * 126 - Real Estate Excise Tax 1 127 - Gifts Catalog Fund 130 - Cemetery Maintenance/Improvement 136 - Parks Trust Fund 137 - Cemetery Maintenance Trust Fund 138 - Sister City Commission 140 -Business Improvement Disrict Total Special Revenue FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCE; $ - $ 38,670 $ 38,838 $ 1,343,330 1,178,162 1,169,005 859,216 1,233,928 1,218,078 570,633 629,278 617,307 18,900 19,433 19,517 89,939 103,988 114,361 77,046 91,412 91,467 15,029 12,720 12,659 70,585 84,766 86,959 2,230,820 2,218,266 2,339,996 2,562,524 2,651,486 2,657,209 295,225 359,356 349,983 212,776 243,957 254,054 160,607 160,111 160,807 985,657 1,030,520 1,037,562 8,102 7,582 7,615 24,099 29,874 23,818 $ 9,524,488 $ 10,093,509 $ 10,199,236 $ ACTUAL 38,670 $ (165,168) 374,712 58,645 533 14,049 14,366 (2,309) 14,181 (12,554) 88,962 64,131 31,181 (496) 44,863 (520) 5,775 569,021 $ *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding Special Revenue Funds 12 10 8 0 6 ■ Special 2 $9 52 $10.09 $10.20 Revenue 4 2 Dec 2018 Sept 2019 Oct 2019 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 38,83! (174,32! 358,86, 46,67, 61- a 24,42, W 14,42' -E (2,37( 16,37, 109,17E ii 94,68! 54,75t c 41,27t 20( a� 51,90! N (48 y (28 - o 614,14t O 36 Packet Pg. 190 ENTERPRISE FUNDS OVERVIEW I 7.8.a I ENTERPRISE FUNDS 421 -Water Utility Fund 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 424 - Bond Reserve Fund 411 -Combined Utility Operation Total Enterprise Funds FUND BALANCES ---- ACTUAL ---- $ 21,205,815 $ 21,599,460 $ 21,739,394 $ 11,913,623 12,560,725 12,442,622 45,890,098 47,724,389 48,277,589 843,961 843,972 843,973 - 110,337 119,777 $ 79,853,497 $ 82,838,883 $ 83,423,356 $ CHANGE IN FUND ---- ACTUAL ---- 393,645 $ 647,102 1,834,291 11 110,337 2,985,386 $ *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding Enterprise and Agency Fund Balances as of October 31, 2019 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000,000 $119,777 0 Combined Utility Water 533,574 528,994 2,387,49- 1: oQ 119,77-1 W 3,569,851 v c c ii 21 z c 0 2 T 0 N L d Q 22 $843,973 $146,927 Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 37 Packet Pg. 191 7.8.a SUMMARY OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES CITY-WIDE ---- ACTUAL ---- ---- ACTUAL ---- 12/31 /2018 9/30/2019 10/31 /2019 Q3 YTD Governmental Funds $ 30,802,385 $ 29,217,841 $ 28,961,459 $ (1,584,545) $ (1,840,92E Enterprise Funds 79,853,497 82,838,883 83,423,356 2,985,386 3,569,85� Internal Services Fund 10,175,943 10,653,214 10,366,594 477,271 190,65' o Agency Funds 217,698 152,662 146,927 (65,036) (70,77' q TotalCity-wideTotal $121,049,523 $122,862,600 $122,898,336 $ 1,813,077 $ 1,848,81< 2 c O c ii 21 t Governmental Fund Balances (Excluding General Fund) as of October 31, 2019 0 Drug Enforcement Fund $38,838 r 0 Street Fund $1,16 ,005 Combined Street Const/Improve Fund $1,2J 8,078 O Municipal Arts Acquis. Fund $617,3 7 v O Memorial Street Fund $19,517 1` Hotel/Motel Tax Revenue Fund M $114,3 1 O M Employee Parking Permit Fund 0 $91,46 Youth Scholarship Fund $12,659 Tourism Promotional Fund/Arts $86,959 Real Estate Excise Tax 2 $ ,339,996 C ILL Real Estate Excise Tax 1, Parks Acq $2,65 ,209 2' t Gifts Catalog Fund $ 49,983 0 Cemetery Maintenance/Improvement $25 ,054 Parks Trust Fund 160,E 07 0 CemeteryMaintenance Trust Fund $1,037,5 2 N Sister City Commission $7,615 � O Business Improvement District $23,818 v O L.I.D. Fund Control 1 $30,905 Parks Capital Construction Fund $2, 86,095 c O E $ $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 t W Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 38 Packet Pg. 192 7.8.a INTERNAL SERVICE FUNDS OVERVIEW FUND BALANCES CHANGE IN FUND BALANCES INTERNAL SERVICE ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2018 9/30/2019 10/31 /2019 Q3 YTD 511 -Equipment Rental Fund $ 9,552,485 $ 9,855,053 $ 9,528,014 $ 302,568 $ (24,47 `p a 512 -Technology Rental Fund 623,458 798,162 838,580 174,704 215,12: W R Total Internal Service Funds $ 10,175,943 $ 10,653,214 $ 10,366,594 $ 477,271 $ 190,65 c c ii 21 t r c 0 0 0 N Internal Service Fund Balances i r IL U O 12,000,000 V_ 0 Q 9 552 485 $9 855 053 S9,528,014 10,000,000 a� c 8,000, 000 c ■ 511-Equipment Rental Fund u_ , 6,000,000 ■ 512- Tech nology Rental Fund 0 4,000, 000 0 N 2,000, 000 m $623,458 $798,162 $838,580 0 v _ O Dec 2018 Sept 2019 Oct 2019 E t v R r a *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 39 Packet Pg. 193 7.9 City Council Agenda Item Meeting Date: 12/17/2019 Request for Sec 4(f) approval at Yost Park Property for the Citywide Pedestrian Crossing Enhancements Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On December 10, 2019, staff presented this item to the Parks and Public Works committee and it was forwarded to the December 17th consent agenda for approval. Staff Recommendation Authorize staff to submit the Section 4(f) analysis to WSDOT and FHWA for approval. Narrative A permanent sidewalk easement of 372 SF is needed at 9537 Bowdoin Way (as part of Citywide Pedestrian Crossing Enhancements project) and was approved by City Council on October 15, 2019. The only work being completed within this easement area is the replacement of the existing sidewalk (no impact to any trees within Yost Park property). The purpose of the easement is to enable the City to operate and maintain this pedestrian facility in the future. This property is listed as Section 4(f) since it applies to a significant publicly -owned public park and recreation area. This property qualifies for consideration under Section 4(f) since the City of Edmonds has a permanent interest in the land (a sidewalk easement in this case). The Impact Determination is identified as a De Minimis Section 4(f) because the impacts won't adversely affect any of the features within Yost Park. Attachments: 4(f) De Minimis Impact Determination Packet Pg. 194 7.9.a 4F De Minimis Impact Determination Date: December 5t", 2019 WSDOT Region: NW Region Project Number: SRTS-0365(013) Project: Citywide Pedestrian Crossing Enhancements (City of Edmonds) Pedestrian crossing enhancements at (9) locations that include Project Description: rectangular rapid flashing beacons, fully -actuated traffic signal with pedestrian phasing, pedestrian HAWK signal, pedestrian refuge islands, bulb -outs, curb ramp upgrades, pavement markings, signs, and a safety education program. One of the crossings is at Main St. @ Olympic Ave., where flashing beacons, curb ramps upgrades, and bulb -outs are proposed. Section 4(f) Resource: Yost Park (Parks Department / City of Edmonds property) • Public Park or Recreational Area Type of 4(f) Resource: Size of the de minimis use of Size of de minimis use: 372 SF / size of Yost Park: 48 acres the 4(f) Resource (in acres): Yost Park consists of — 2 miles of trails within a forest of red cedar, Primary Purpose/Function of red alder, big -leaf maple and western hemlock trees. the 4(f) Resource: Official with Jurisdiction: Shannon Burley, City of Edmonds Interim Park Director De minimis Documentation 1. Describe the Section 4(f) property and the attributes and features that qualify if to Section 4(f) protection, attach a map showing the boundaries of the resource, the locations of key features (e.g. ball fields, structures) and the area to be used. Packet Pg. 195 7.9.a o Yost Park is a City park of 48 acres within the City of Edmonds, with many trails. Exhibit A shows the extent of the sidewalk easement. 2. Describe the impacts to the Section 4(f) property, and any avoidance, minimization and mitigation or enhancement measures, and why they are considered de minimis as defined in 23 CFR 771.17. No impacts to the Section 4(f) property will occur. A sidewalk easement is needed to replace the sidewalk and provide the operation / maintenance of this section of sidewalk. This section of sidewalk will be restored to ADA-compliant measures. No trees within Yost Park are being impacted from this work. 3. For parks, recreational facilities, and wildlife and waterfowl sanctuaries: a. Describe the public outreach that has been or is being conducted (leave blank for historic sites). The easement acquisition was discussed at a City Council Committee Meeting on December 101h, 2019, followed by the acknowledgement of the item on Consent Agenda at City Council meeting on December 17th, 2019. b. Attach written concurrence of the official with jurisdiction over the 4(f) resource with the de minimis determination. See attached letter from Parks Department. 4. For historic resource, attach Section 106 documentation (include SHPO concurrence in project - level findings (DOES and or FOES) and Programmatic Agreement Memos for archaeological resources). n/a Request for Approval Based upon this analysis we request FHWA approval that the use of the Section 4(f) resource described above is de minimis as defined in 23 CFR 774.17. NW WSDOT Project Engineer FHWA Approval FHWA Washington Division 2 Date Date Packet Pg. 196 R y 2 g a w a 2a i A a ' R. R. o < g EL -2 a s a 088 (D@ 0 0 0 0 O O rz x W -S p m N� H n� . U F 9 N N 9+ 9+ '9+ ++ Z a c rc� � o � CL F � N i3 i3 r C m �s 7 0 W I 4 I I / R a �I w LU H z _ W a z a CL < } J O -� ow yJ 3 Q z d ail � F a o 0 o b aN n 0 N rc rc rc U F n w m w W j5 N J r H to a n o z �g Z o a U J 3 F c 'w O 5 CO 7 6,1 cog m n I Z G0. r R I O � g la o 9 + 9 + a I = Z � I O W QI O a O U Icy y z n J a o O DUF O Q W W N U LL W Z W 2 Paz U W u1 U 7.9.a III 11 MV 00:01 6LOZAVL b-P'ZOIdAM0N660L1\l�o141o0\s5U!.Dl0\NOIS30\6ulx pad appw60-660L1\50 Packet Pg. 197 7.9.a CITY OF EDMONDS 700 MAIN ST. • EDMONDS, WA 9807;0 (425) 771-0230 • FAX (425) 771-0253 www.edmondswo.gov PARKS, RECREATION AND CULTURAL SERVICES DEPARTMENT December 4 h, 2019 Edmonds City Hall Attn: Mr. Bertrand Hauss (Transportation Engineer) 121 5" Ave. N Edmonds, WA 98020 RE: De Minims Section 4(0 Evaluation (Federal Aid Project Number: SRTS-365(013)) Dear Mr. Bertrand Hauss: As partof the Citywide Pedestrian Crossing Enhancements, the City will be completing pedestrian improvements at Main St. @ Olympic Ave. Rectangular Rapid Flashing Beacons (RRFB's) will be added on both sides of the street to provide safer pedestrian crossing conditions. A portion of the work will consist in the upgrade of the existing curb ramps on the SE and NE corners of the intersection to meet ADA standards and replacement of the existing sidewalk on City property as well as on Parks Property. A permanent sidewalk easement has been secured for the sidewalk on Yost Park property (=> 372 square feet). We have reviewed the evaluation and we concur that the proposed project will not adversely affect the activities, features, or attributes that make the Yost Park property eligible for 4(f) protection. We agree that this project will be a de minimis impact on these resources. Sincerel , Shannon Burley Interim Parks, Recreation an ultural Services Director City of Edmonds • Incorporated August 11, 1890 Sister City — IIekinan, Japan Packet Pg. 198 7.10 City Council Agenda Item Meeting Date: 12/17/2019 Authorization for Mayor to sign the Easements for the Citywide Pedestrian Crossing Enhancements Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On October 15, 2019, Council approved easements for six parcels as part of the project. On December 10, 2019, staff presented this item to the Parks and Public Works committee and it was forwarded to the December 17th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the easements documents. Narrative The Citywide Pedestrian Improvements project consists of improving pedestrian safety at nine locations throughout the City (see Attachment #1). The improvements will range from Rectangular Rapid Flashing Beacons (RRFB), a new HAWK signal, and a new traffic signal. In 2016, the City secured a Federal grant through Safe Routes to School Program in the amount of $1.49 Million to fund this project. The Citywide Pedestrian Enhancement Project requires several easements. The two remaining easements have been signed and are ready to be accepted: Northpoint Compass Property, LLC - 23020 Edmonds Way o The City has reached an agreement with the Property Owner / Escrow Company to acquire 388 SF of right of way and 27 square feet of temporary construction easement (TCE) during construction of the project. The existing emergency traffic signal will be converted to a fully -actuated traffic signal. The total compensation for the land is $20,700 and $3.578.27 for Title / Escrow charges (for total of $24,278.27). This cost will be 100% funded by a federal transportation grant (Safe Routes to School Program grant / see Attachment #2). VIP Ridge Acres - 23121 Edmonds Way o The City has reached an administrative settlement agreement with the property owner at Edmonds Way to acquire 231 SF of right of way and 423 SF of temporary construction easement (TCE) during construction of the project. The total settlement is $14,720 ($1,270 above the original offer). This cost will be 100% funded by a federal transportation grant (through Safe Routes to School Program grant / see Attachment Packet Pg. 199 7.10 #3). Attachments: Attachment 1 - Vicinity Map Attachment 2 - Northpoint Compass Property, LLC - 23020 Edmonds Way Attachment 3 - VIP Ridge Acres-23121 Edmonds Way Packet Pg. 200 City of Edmonds Mapbook 11 aFL 7.10.b CITY OF EDMONDS :J �f 121 5TH AVENUE NORTH • EDMONDS, WA 98020 - 425-771-0220 FAX 425-672-5750 Website: www edmondswa gov PUBLIC WORKS DEPARTMENT a.� Engineering Division Claimant(s) Northpoint Compass Property LLC 23020 Edmonds Way Edmonds, WA 98020 Tax Parcel No.: 005553-001-011-00 DAVE EARLING MAYOR A full, complete, and final payment for settlement for the itie or interest conveyed or released as fully set forth in the ype_of conveyance documents dated 12019. Lands Conveyed Fee: 388 SF @$45/SF $17,460.00 Temporary Construction Easement: 27 SF @ $45/SF @ 8% 1yr $ 97.20 Improvements: Landscaping 409 SF @ $7.50 $ 3,067.50 Total (rounded) $20,700.00(R) I/we have agreed to the compensation listed above as the full and final payment for the loss of 388 SF of land _in_Fee, 27 SF of land in TCE, and 409 SF if landscapine within the acouisition area (identify specific losses / mentioned above). The City of Edmonds will not, at any time in the future, be responsible for any additional costs above and beyond the amount listed above, nor forthe construction of such improvement (or repair). I/we hereby certify under penalty of perjury that the items and amounts listed herein are proper charges against the City of Edmonds, that the same or any part thereof has not been paid, and that I/we am/are authorized to sign for the claimant. Property Owner: Nort point Compass operty LLC bJUX" , t C- fg y'c Da e: Packet Pg. 202 7.10.b Right -of -Way Agent: Sonja Davis, RES Group NW By: Date: The City of Edmonds agrees to the terms and conditions listed above. By: Date. Packet Pg. 203 7.10.b After Recording, Return to: CITY OF EDMONDS PUBLIC WORKS DEPARTMENT 7110 2IOTH St SW Edmonds, WA 98026 STATUTORY WARRANTY DEED Grantor(s): Northpoint Compass Property LLC Grantee: City of Edmonds, a municipal corporation of the State of Washington Abbreviated Legal Description: SEC 31 T27 R4 QTR, NW RIDGE ACRES BLK 001 D-00 - SEGD FOR TAX PURPOSES ONLY DUE TO DIFFERING TCA - TH PTN PAR G CITY OF ED LLA NO LL-2007-85 REC UND AFN 200804075427 LY WHNTCA 00229 & LOC IN SW1/4 NW1/4 NW1/4 SD SEC 31 ALSO BEING PTN LOT 11 BLK 1 SD PLAT TGW PTN VAC 92ND AVE W LY ADJ THRTO ON W SIDE SD LOT I - REFER TO ACCT 27033600106000 FOR TH PTN PAR G SD LLA NOLL-2007- 85 LY W14N TCA 00222 & BEING PTN NE1/4 SEC 36 TWP 27 RGE 03 Additional Legal(s): Exhibits A and A-1, attached hereto and made part hereof Assessor's Tax Parcel ID#: 005553-001-011-00 Citywide Pedestrian Crossing Enhaneements promeet THE GRANTOR(S), Northpoint Compass Property LLC, a Washington limited liability company, for and in consideration of the sum of Ten Dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, hereby convey and warrant to the City of Edmonds, a municipal corporation organized under the laws of the State of Washington, its successors and assigns, for the use of the public, the real property described in Exhibit A and illustrated in Exhibit A- 1, attached hereto and made a part hereof, and any after -acquired interest therein, situated in the City of Edmonds, in Snohomish County, Washington. The Grantor(s) request the Assessor and Treasurer of said County to set over to the remainder of Tax Parcel No.005553-001-011-00, the lien of all unpaid taxes, if any, affecting the real estate herein conveyed, as provided by RCW 84.60.070. It is understood and agreed that delivery of the deed is hereby tendered and that the terms and obligations hereof shall not become binding upon the City of Edmonds unless and until accepted and approved by the City Council of the City of Edmonds, as indicated by the signature of the City Mayor, below. S� �7 DATED this day of 2019. Packet Pg. 204 7.10.b GRANTOR(S): Northpoint Compass Property LLC, a Washington limited liability company By: NORTHPOINT LAND LLC a Delaware limited liability company Its: Managing Member By: Northpoint Investors, a California partnership Its: Sole Member By: NP Associates a California limited partnership Its: General Partner By: Wilsey Management, Inc., a California corporation Its: Sole Gen Partner,oe By: a e I{. Carri an Its: Vice President By: L.A. Northpoint Ltd., a California limited partnership Its; General Partner By: Whitemount Corkration. Its: Sole GenetaNlI tner By: � j v Mads B. Bjerre Its: President GRANTEE: CITY OF EDMONDS a)California corporation ATTEST/AUTHENTICATED: David O. Earling, Mayor Date: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2 Parcel No.005553-001-011-00 4 Packet Pg. 205 7.10.b CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Soj Exdixi 64 On t' fl! % before me,�+ Date i-Ier Insert Name and Title of the Officer personally appeared Litt—F JI4&N Nome(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the personixwhose name Is/are-subscribed to the within Instrument and acknowledged to me that helshefthvy executed the same In his/herl{iaeitr authorized capaclty(les , and that by hfslherft•helr signature(s) on the instrument the person(s); or the entity upon behalf of which the person(s)-acted, executed the instrument. LYNHE YOAI( cu,,,,z Rotary Public - Calif le San Francisco County Commission N Z243828 rtiy camm. ExpirLIM. - es Jun ia, 202t Place Notary Seal and/or Stamp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and Signature OPTIONAL •- bfg'af Notary Public Completing this information can deter alteration of the document or fraudulent reattachment of this form to on unintended document. Description of Attached Document Title or Type of Document: "j01 Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: _ Signer is Representing: ©2017 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: _ Packet Pg. 206 7.10.b CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of f4l-" /�!7 I On 4 CO-I:2 - - before me, Date Here Insert Name an Title of the Officer personally appeared A')" 8. NameA of SignerP, who proved to me on the basis of satisfactory evidence to be the persona) whose name, s) #slam subscribed to the within instrument and acknowledged to me that he/&hQAbey executed the same In hislhegthoir authorized capacity{ies}, and that by his/her/their slgnattire,M on the instrument the person*), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the KAYLA yPublic-California MENDEz Notary Public laws of the State of California that the foregoing emyComm.Ex MontereyCounty paragraph is true and correct. Commission # 2231886 p;resFeb23,2022 WITNESS my hand and official seal. Signature Place Notary Seal and/or Stamp Above Signature of Notary P �nr�uw Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document:�� V•r ter.,.•_4 Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator n Other: Signer is Representing: ©2017 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: Packet Pg. 207 7.10.b EXHIBIT A PARCEL NO. 00555300101100 RIGHT OF WAY ACQUISITION ALL THAT PORTION OF THE HEREINAFTER DESCRIBED PARCEL 'A" LYING EASTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE INTERSECTION OF EDMONDS WAY (S.R. 104) AND 232ND STREET SOUTHWEST, SAID INTERSECTION MARKED BY IRON PIPE 1N STEEL CASE MONUMENT AT STATION 146+26.00 PER WASHINGTON STATE HIGHWAYS SR 104 EDMONDS: 51 AVENUE TO 236TH STREET SOUTHWEST RIGHT OF WAY PLANS DATED APRIL 23, 1970; THENCE NORTH 35° 01' 08" WEST, ALONG THE CENTERLINE OF SAID EDMONDS WAY, 114.86 FEET, - THENCE SOUTH 54° 58' 52" WEST, 40.00 FEET TO THE SOUTHWESTERLY MARGIN OF EDMONDS WAYAND THE TRUE POINT OF BEGINNING, - THENCE CONTINUING SOUTH 54° 58' 52" WEST, 5.00 FEET TO A LINE THAT IS 45.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH SAID CENTERLINE OF EDMONDS WAY, - THENCE SOUTH 35" 01' 08" EAST ALONG SAID PARALLEL LINE, 9.45 FEET; THENCE SOUTH 15° 35' 07" WEST, 22.03 FEET, - THENCE SOUTH 79° 45' 06" WEST, 12.91 FEET - SOUTH 10' 14' 54" EAST, 8.00 FEET TO THE NORTH MARGIN OF SAID 232ND STREET SOUTHWEST AND THE TERMINUS OF SAID LINE DESCRIPTION. CONTAINING 388 SQUARE FEET, MORE OR LESS. PARCEL 'A". - (PER FIRST AMERICAN TITLE INSURANCE COMPANY ORDER NO. 3178583, DATED JANUARY 7, 2019) LOT 11 IN BLOCK 1 OF RIDGE ACRES, ACCORDING TO PLAT RECORDED IN VOLUME 9 OF PLATS AT PAGE 97, IN SNOHOMISH COUNTY, WASHING TON; TOGETHER WITH THAT PORTION OF VACATED 92NO AVENUE WEST ADJACENT TO THE WEST SIDE AS VACATED BY COMMISSIONERS RECORD RECORDED IN VOLUME 5.1 ON PAGE 6, WHICH ATTACHES BY APPLICATION OF LAW, EXCEPT THAT PORTION DEEDED TO LOUIS E MOUNIER AND GERTRUDE EVA MOUNIER, HIS WIFE BY QUIT CLAIM DEED RECORDED UNDER RECORDING NO 2235124; AND EXCEPT THAT PORTION DEEDED TO THE STATE OF WASHINGTON FOR HIGHWAY S R 104 BY DEED RECORDED UNDER RECORDING NO 2163613; (NOW KNOWN AS LOTS A & G OF CITY OF EDMONDS LOT LINE ADJUSTMENT NO. LL-2007-85, RECORDED APRIL 7, 2008 UNDER RECORDING NO. 200804075427). 00555300101100 ROW Page 1 of 1 KPG Fu.OMA- SEnr n r_ Parcel No.005553-001-011-00 Packet Pg. 208 7.10.b EXHIBIT A-1 NW 1/4, SEC. 31, T. 27 N., R. 4 E., W.M. s� Icy Qn � 9 TAX LOT NUMBER 00555300101100 RIGHT OF WAY AREA = 388 S.F.t EXISTING SIDEWALK EASEMENT cli0 o�EXISTING RIGHT OF WAY _ 232ND ST SW EXISTING RIGHT OF WAY N 88.5-6IC W 0 N. T. S. DATE: APRIL, 2019 FILE: 17099_S1P2—ROW.DWG EXHIBIT In[urdWplinary Design 3131>0 M! RIP;= ^ PARCEL 00555300101100 s�naoo e,wa�1 w4m RIGHT—OF—WAY ACQUISITION 2061 1EC4 5 Parcel No.005553-001-011-00 4 Packet Pg. 209 7.10.b EXHIBIT A PARCEL NO. 00555300101100 RIGHT OF WAY ACQUISITION ALL THAT PORTION OF THE HEREINAFTER DESCRIBED PARCEL A" LYING EASTERLY OF THE FOLLOWING DESCRIBED LINE. BEGINNING AT THE INTERSECTION OF EDMONDS WAY (S. R. 104) AND 232ND STREET SOUTHWEST, SAID INTERSECTION MARKED BY IRON PIPE IN STEEL CASE MONUMENT AT STATION 146+26.00 PER WASHINGTON STATE HIGHWAYS SR 104 EDMONDS: 57"H AVENUE TO 236TH STREET SOUTHWEST RIGHT OF WAY PLANS DATED APRIL 23, 1970; THENCE NORTH 35' 01 ' 08" WEST, ALONG THE CENTERLINE OF SAID EDMONDS WAY, 114.86 FEET, THENCE SOUTH 54' 58' 52" WEST, 40.00 FEET TO THE SOUTHWESTERLY MARGIN OF EDMONDS WAY AND THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 54° 58' 52" WEST, 5.00 FEET TO A LINE THAT IS 45.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH SAID CENTERLINE OF EDMONDS WAY; THENCE SOUTH 35' 01' 08" EAST ALONG SAID PARALLEL LINE, 9.45 FEET; THENCE SOUTH 15' 35' 07" WEST, 22.03 FEET, THENCE SOUTH 79' 45' 06" WEST, 12.91 FEET,• SOUTH 10' 14' 54" EAST, 8,00 FEET TO THE NORTH MARGIN OF SAID 232ND STREET SOUTHWEST AND THE TERMINUS OF SAID LINE DESCRIPTION. CONTAINING 388 SQUARE FEET, MORE OR LESS. PARCEL "A": (PER FIRST AMERICAN TITLE INSURANCE COMPANY ORDER NO. 3178583, DATED JANUARY 7, 2019) LOT 11 IN BLOCK 1 OF RIDGE ACRES, ACCORDING TO PLAT RECORDED IN VOLUME 9 OF PLATS AT PAGE 97, IN SNOHOMISH COUNTY, WASHING TON; TOGETHER WITH THAT PORTION OF VACATED 92ND AVENUE WEST ADJACENT TO THE WEST SIDE AS VACATED BY COMMISSIONERS RECORD RECORDED IN VOLUME 5.1 ON PAGE 6, WHICH ATTACHES BY APPLICATION OF LAW, EXCEPT THAT PORTION DEEDED TO LOUIS E MOUNIER AND GERTRUDE EVA MOONIER, HIS WIFE BY QUIT CLAIM DEED RECORDED UNDER RECORDING NO 2235124; AND EXCEPT THAT PORTION DEEDED TO THE STATE OF WASHINGTON FOR HIGHWAY S R 104 BY DEED RECORDED UNDER RECORDING NO 2163613; (NOW KNOWN AS LOTS A & G OF CITY OF EDMONDS LOT LINE ADJUSTMENT NO. LL-2007-85, RECORDED APRIL 7, 2008 UNDER RECORDING NO. 200804075427). 4' _ Z 3-1 ? 00555300101100 ROW Page 1 of 1 K1PG rAC0,%U%- sFAFJ L F 4 Parcel No.005553-001-011-00 Packet Pg. 210 7.10.b After Recording, Return to: CITY OF EDMONDS PUBLIC WORKS DEPARTMENT 7110 210TH St SW Edmonds, WA 98026 TEMPORARY CONSTRUCTION EASEMENT Grantor(s): Northpoint Compass Property LLC Grantee: City of Edmonds, a municipal corporation of the State of Washington Abbreviated Legal Description: SEC 31 T27 R4 QTR, NW RIDGE ACRES BLK 001 D-00 - SEGD FOR TAX PURPOSES ONLY DUE TO DIFFERING TCA - TH PTN PAR G CITY OF ED LLA NO LL-2007-85 REC UND AFN 200804075427 LY WHNTCA 00229 & LOC IN SWIA NWIA NWl/4 SD SEC 31 ALSO BEING PTN LOT 11 BLK 1 SD PLAT TGW PTN VAC 92ND AVE W LY ADJ THRTO ON W SIDE SD LOT 11 - REFER TO ACCT 27033600106000 FOR TH PTN PAR G SD LLA NOLL- 2007-85 LY WI -IN TCA 00222 & BEING PTN NEIA SEC 36 TWP 27 RGE 03 Additional Legal(s): Exhibits A and A-1, attached hereto and made part hereof Assessor's Tax Parcel ID#: 005553-001-011-00 Citywide_ Pedestrian_Crossing nhancements ProLet The undersigned, Northpoint Compass Property LLC, a Washington limited liability company, for themselves and for their heirs, successors and assigns, hereafter together referred to as "GRANTOR(S)", for and in consideration of the promises set forth below and the promises set forth below and the improvements to the City's C_ilywide Pedestrian lmprovement Project, for and in consideration of TEN DOLLARS ($10.00), and other good and valuable consideration, the receipt of which is hereby acknowledged, hereby convey(s) and grant(s) unto the City of Edmonds, a municipal corporation of the State of Washington, and its successors and assigns, hereafter together referred to as "the City", a temporary, non-exclusive easement (the "Temporary Construction Easement") over, under, in, along, across and upon the GRANTOR(S)' property as legally described and depicted in Exhibit "A" and Exhibit "B", attached hereto and by this reference made a part hereof (the "Temporary Easement Area"), for the purpose of constructing necessary improvements. Work will include incidental items necessary to restore the property to a condition similar to its previous state. All costs of this work shall be completely borne by the City. The GRANTOR(S) and the City, by accepting and signing this document, mutually covenant and agree as follows: 1 Packet Pg. 211 7.10.b 1. The City shall upon completion of the work, remove all construction debris and restore the surface of the above -described property to substantially its original condition, except as modified by the subject project. 2. Access to the GRANTOR(S)' property shall be maintained at all times during the City's Citywide Pedestrian Crossing Enhancements Project. 3. This Temporary Construction Easement is valid for Twelve month(s) from the start of construction and shall automatically terminate at the completion of the project or not later than December 31, 2020, whichever occurs first. 4. Upon the expiration of the term of this Temporary Construction Easement, all of the rights and benefits of the City in, to and under this Agreement with respect to the Temporary Construction Easement shall automatically terminate and be of no further force and effect. It is understood and agreed that delivery of the easement is hereby tendered and that the terms and obligations hereof shall not become binding upon the City of Edmonds unless and until accepted and approved by the City Council of the City of Edmonds, as indicated by the City signature below. r ?r� Dated this � day of 0C :6 bt.� r-- 12019. 2 Packet Pg. 212 7.10.b GRANTOR(S): Northpoint Compass Property LLC, a Washington limited liability company By: NORTHPOINT LAND LLC a Delaware limited liability company Its: Managing Member By: Northpoint Investors, a California partnership Its: Sole Member By: NP Associates a California limited partnership Its: General Partner By: Wilsey Management, Inc., a Cali farn' corporation Its: Sole Ge �r, Pa • n - By: r� Date K. CaPplian Its: Vice President By: L.A. Northpoint Ltd., a California limited partnership Its: General Partner By: Whitemount Co • oration California corporation Its: Sole Genera rtner By: (/ 1 \./ Mads B. Bjerre Its: President ACCEPTED BY: GRANTEE: City of Edmonds Phil Williams /Public Works Director Date 3 4 Packet Pg. 213 7.10.b CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California 1 County of SA61 Ei�-digg2J} On ^�� 1 before me, % L-w,,JF I l✓ r� �C-iJY�- 2 NzT►tti I '��il� Date ��„„ �� Here sert Name and Title of the personally appeared 1., /,_L -C i-rq- A�� g__i cfa4-1 Nome(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person whose name(O' islare subscribed to the within instrument and acknowledged to me that helsheAlvy executed the same In hislherMieir authorized capacity(iesy; and that by his/har/t4e4r�lgnaturef* on the Instrument the person(s), or the entity upon behalf of which the person(4acted, executed the instrument. LYNNE YORK GUEDEZ Notary Public - California San Francisco County_ Commission N 2243828 +ay Comm. Expires Jun t8, 2022 Place Notary Seal and/or Stamp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and officjal.,seal. Signature of Notary Public — - - OPTIONAL Completing this information can deter alteration of t)•a cement or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document: _]L;hlPly,e.irlw �.1Sr12�.tn.�7 IGtYr �_r Document Date: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer - Title(s): ❑ Partner - ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: 02017 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer - Title(s): ❑ Partner - ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: -;i;2;r„��i rik,.�za:•.,..•sc..;>;>; ._:=u1£: � �;� - ,._::rss:<. .-_....is�":�s;..�:a:�zi:---...ii��s�:.. ..... i:..,.. Packet Pg. 214 7.10.b CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT CIVIL CODE § 1189 �fiL:�.��M"t�r�:�i�:ci:x:'.:�C��t'S:rfGi�"o'D•�+u:.'.sc�:i��'r.�34R?;:�� .#>"ki� 3 A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. State of California County of Pe. feezv On 2 ot-i before me, k—,, t,� M ��r- _F��/, G _, Date Here Insert Name and True of the Officer personally appeared 6._o!} 9. 6 r Nome(s) of Signer(s) who proved to me on the basis of satisfactory evidence to be the person(4whose nameW Is1W subscribed to the within instrument and acknowledged to me that hel&las ay executed the same in hislher44eir authorized capacity(196), and that by hislherA4ef--slgnatureW on the instrument the persons} or the entity upon behalf of which the personas) acted, executed the instrument. KAYLA MENDEZ NotaryPublic-California x Y yly a Monterey County Commission # 2231886 My Comm. Expires Feb 23, 2022 Place Notary Seal and/or Stamp Above I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature Signature of Notaryublic OPTIONAL Completing this information can deter alteration of the document or fraudulent reattachment of this form to an unintended document. Description of Attached Document Title or Type of Document:'i: & ,t� Document Da Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: 02017 National Notary Association Number of Pages: Signer's Name: ❑ Corporate Officer — Title(s): ❑ Partner — ❑ Limited ❑ General ❑ Individual ❑ Attorney in Fact ❑ Trustee ❑ Guardian of Conservator ❑ Other: Signer is Representing: Packet Pg. 215 7.10.b EXHIBIT A PARCEL NO. 00555300101100 TEMPORARY CONSTRUCTION EASEMENT ALL THAT PORTION OF THE HEREINAFTER DESCRIBED PARCEL 'A" DESCRIBED AS FOLLOWS; BEGINNING AT THE INTERSECTION OF EDMONDS WAY (S.R. 104) AND 232ND STREET SOUTHWEST, SAID INTERSECTION MARKED BY IRON PIPE IN STEEL CASE MONUMENT AT STATION 146+26.00 PER WASHINGTON STATE HIGHWAYS SR104 EDMONDS: 5TH AVENUE TO 236TH STREET SOUTHWEST RIGHT OF WAY PLANS DATED APRIL 23, 1970; THENCE NORTH 35° 01' 08" WEST, ALONG THE CENTERLINE OF SAID EDMONDS WAY, 114.86 FEET; THENCE SOUTH 54° 58' 52" WEST, 40.00 FEET TO THE SOUTHWESTERLY MARGIN OF EDMONDS WAY AND THE TRUE POINT OF BEGINNING; THENCE CONTINUING SOUTH 54 ° 58' 52" WEST, 5.00 FEET TO A LINE THAT IS 45.00 FEET SOUTHWESTERLY OF AND PARALLEL WITH SAID CENTERLINE OF EDMONDS WAY,• THENCE SOUTH 35° 01' 08" EAST ALONG SAID PARALLEL LINE, 9.45 FEET; THENCE SOUTH 15° 35' 07" WEST, 22.03 FEET; THENCE SOUTH 79° 45' 06" WEST, 12.91 FEET, SOUTH 10° 14' 54" EAST, 8.00 FEET TO THE NORTH MARGIN OF SAID 232ND STREET SOUTHWEST; THENCE SOUTH 79° 45' 06" WEST ALONG SAID MARGIN, 2.00 FEET; THENCE NORTH 10°14' 54" WEST, 10.00 FEET; THENCE NORTH 79° 45' 06" EAST, 13.66 FEET, THENCE NORTH 15° 35' 07" EAST, 19.83 FEET; THENCE NORTH 35° 01' 08" WEST, 10.50 FEET; THENCE NORTH 54° 58' 52" EAST, 7.00 FEET TO SAID SOUTHWESTERLY MARGIN OF EDMONDS WAY, - THENCE SOUTH 35° 01' 08" EAST ALONG SAID MARGIN, 2.00 FEET TO THE TRUE POINT OF BEGINNING. CONTAINING 118 SQUARE FEET, MORE OR LESS. PARCEL 'A": (PER FIRST AMERICAN TITLE INSURANCE COMPANY ORDER NO. 3178583, DATED JANUARY 7, 2019) LOT 11 IN BLOCK 1 OF RIDGE ACRES, ACCORDING TO PLAT RECORDED 1N VOLUME 9 OF PLATS AT PAGE 97, 1N SNOHOMISH COUNTY, WASHINGTON; TOGETHER WITH THAT PORTION OF VACATED 92ND AVENUE WEST ADJACENT TO THE WEST SIDE AS VACATED BY COMMISSIONERS RECORD RECORDED IN VOLUME 5.1 ON PAGE 6, WHICH ATTACHES BY APPLICATION OF LAW, EXCEPT THAT PORTION DEEDED TO LOUIS E MOUNIER AND GERTRUDE EVA MOONIER, HIS WIFE BY QUIT CLAIM DEED RECORDED UNDER RECORDING NO 2235124; AND EXCEPT THAT PORTION DEEDED TO THE STATE OF WASHINGTON FOR HIGHWAY S R 104 BY DEED RECORDED UNDER RECORDING NO 2163613; (NOW KNOWN AS LOTS A & G OF CITY OF EDMONDS LOT LINE ADJUSTMENT NO. LL-2007-85, RECORDED APRIL 7, 2008 UNDER RECORDING NO. 200804075427). 00555300101100 TCE Page 1 of 1 KPG 1 AC ONIA• SFAT I I F Packet Pg. 216 7.10.b EXHIBIT A-1 NW 1/4, SEC. 31, T. 27 N., R. 4 E., W.M. c� —A' 9 O TAX LOT NUMBER 00555300101100 TEMPORARY CONSTRUCTION EASEMENT AREA = 118 S.F.t p•'�12•g1 2.00' EXISTING RIGHT OF WAY N.T.S. DATE: JULY, 2019 \ 7- of 2 IJ Q 232ND ST SW _ PC EXISTING RIGHT OF WAY � N 88'M6 &' W FILE: 17099_S1 P2_TCE.DWG r'VA-V EXHIBIT Interdisciplinary Design —"`- 3191-i'd e z . xre PARCEL 00555300101100 SA'00 s v.W19k(Q Seal .1196121 W]1672I TEMPORARY CONSTRUCTION EASEMENT (206)266.1640 fwf %o:m 6 4 Packet Pg. 217 First American Title Insurance Company FrrstAmerican 2707 Colby Avenue, Suite 601 • Everett, WA 98201 Office Phone:(425)258-4104 Office Fax:(866)859-0436 Estimated Settlement Statement Property Address: 23110 and 23020 Edmonds Way, File No: 4221-3178583 Edmonds, WA 98020 Officer: Tara Sydow/TRS Estimated Settlement Date: 11/29/2019 Disbursement Date: Print Date: 11/18/2019, 5:23 PM Buyer: City of Edmonds Address: 121 5th Ave N, Edmonds, WA 98020 Seller: Northpoint Compass Property LLC Address: 23020 Edmonds Way, Edmonds, WA 98020 Buyer Charge Buyer Credit Charge Description Seller Charge Seller Credit 20,700.00 Consideration: Total Consideration 20,700.( Title/Escrow Charges to: 1,575.63 Title - Endorsement to Chicago Title Insurance Company Guarantee: Subdivision/Plat POC $822.75 Certificate $750.00 Sales Tax: $72.75 to First American Title Insurance Company 1,207.80 Escrow/Closing Fee $1,100.00 Sales Tax: $107.80 to First American Title Insurance Company 110.50 Record Warranty Deed -Other to Snohomish County Auditor 111.50 Record Warranty Deed -Other to Snohomish County Auditor 228.49 Excise Tax 87.30 Excise Tax 10.00 Excise Tax to Snohomish County Treasurer Disbursements Paid: 247.05 Reconve ance Fee to Chicago Title Insurance Company 24,278.27 Cash (X From) ( To) Buyer 20,700.00 Cash (X To) ( From) Seller 24,278.27 24,278.27 Totals 20,700.00 20,700.( Our wire instructions do not change. Our banking institution is First American Trust. If you receive an email or other communication that appears to be from us or another party involved in your transaction instructing you to wire funds to a bank other than First American Trust, you should consider it suspect and you must call our office at an independently verified phone number. Do not inquire with the sender. Page 1 of 1 Packet Pg. 218 First American Title Insurance Company FirstAmerican 2707 Colby Avenue, Suite 601 -Everett, WA 98201 Office Phone:(425)258-4104 Office Fax:(866)859-0436 Buyer's Estimated Settlement Statement Property Address: 23110 and 23020 Edmonds File No: 4221-3178583 Way, Edmonds, WA 98020 Officer: Tara Sydow/TRS Estimated Settlement Date Disbursement Date: Print Date: Buyer: City of Edmonds Address: 121 5th Ave N, Edmonds, WA 98020 Seller: Northpoint Compass Property LLC Address: 23020 Edmonds Way, Edmonds, WA 98020 11 /29/2019 11/18/2019, 5:25 PM Charge Description Buyer Charge Buyer Credit Consideration: Total Consideration Title/Escrow Charges to: _ _ 20,700.00 Title - Endorsement to Chicago Title Insurance Company 1,575.63 Escrow/Closing Fee $1,100.00 Sales Tax: $107.80 to First American Title Insurance Company Record Warranty Deed -Other to Snohomish County Auditor Record Warranty Deed -Other to Snohomish County Auditor Excise Tax Excise Tax Excise Tax to Snohomish County Treasurer Disbursements Paid: Reconveyance Fee to Chicago Title Insurance Company Cash (X From) ( To) Buyer 1,207.80 110.50 111.50 228.49 87.30 10.00 247.05 24,278., Totals 24,278.27 24,278., Our wire instructions do not change. Our banking institution is First American Trust. If you receive an email or other communication that appears to be from us or another party involved in your transaction instructing you to wire funds to a bank other than First American Trust, you should consider it suspect and you must call our office at an independently verified phone number. Do not inquire with the sender. BUYER(S): City of Edmonds By: Name: Phil Williams Title: Public Works Director First American Title Insurance Company By Tara Sydow Initials: Page 1 of 1 Packet Pg. 219 ' * First Arian � Y � r� Dated: November 18, 2019 First American Title Insurance Company 2707 Colby Avenue, Suite 601 Everett, WA 98201 Phn - (425)258-4104 (800)532-2110 Fax - (866)859-0436 escrow.everett-wa@firstam.com DISCLOSURE TO THE PARTIES UNDER APR 12 File No.: 3178583 (TRS) IN ACCORDANCE WITH THE REQUIREMENTS OF A.P.R. 12 OF THE SUPREME COURT OF THE STATE OF WASHINGTON, FIRST AMERICAN TITLE INSURANCE COMPANY AND THE LIMITED PRACTICE OFFICER SPECIFIED BELOW HAVE THE DUTY TO INFORM YOU OF THE FOLLOWING: 1. The Limited Practice Officer is not acting as the advocate or representative of either of the parties; 2. The Limited Practice Officer will prepare documents which affect the legal rights of both parties; 3. The parties may have differing interest in the documents; 4. The parties have the right to be represented by lawyers of their own selection and each party may have a separate lawyer; 5. The Limited Practice Officer cannot give legal advice to the parties concerning the manner in which the documents affect those parties. The Limited Practice Officer is only permitted to select and complete documents which have been approved by the Limited Practice Board in accordance with a written Purchase and Sales Agreement which contains all of the basic terms of the transaction. The Limited Practice Officer is not permitted to negotiate terms which are not included in the written Purchase and Sales Agreement. In this transaction your Limited Practice Officer is: Tara Sydow FIRST AMERICAN TITLE INSURANCE COMPANY By: Tara Sydow, LPO No. WA, 2767 Please acknowledge receipt of the foregoing Notice of Compliance with A.P.R.12 and that you have read the same by signing your name(s) to the copy of this Notice on the signature line(s) below. I have received and read a copy of the Disclosure, and understand its contents this of , 20 City of Edmonds By Name: Phil Williams Title: Public Works Director Northpoint Compass Property LLC, a Washington limited liability company By: Northpoint Land LLC Its: Managing Member, a Delaware limited liability company day Packet Pg. 220 ' * First Arian � Y � r� By: Northpoint Investors Its: Sole Member, a California general partnership By: NP Associates Its: General Partner, a California limited partnership By: Wilsey Management, Inc. Its: Sole General Partner, a California corporation By: Name: Dale K. Carrigan Title: Vice President First American Title Insurance Company 2707 Colby Avenue, Suite 601 Everett, WA 98201 Phn - (425)258-4104 (800)532-2110 Fax - (866)859-0436 escrow.everett-wa@firstam.com Packet Pg. 221 tFirst American Y40 1 First American Title Insurance Company 2707 Colby Avenue, Suite 601 Everett, WA 98201 Phn - (425)258-4104 (800)532-2110 Fax - (866)859-0436 escrow.everett.wa@firstam.com ATTACHMENT TO DISCLOSURES TO THE PARTIES UNDER APR 12 Date: 11/18/2019 File No.: 4221-3178583 (TRS) THE FOLLOWING DOCUMENTS INITIALED HAVE BEEN SELECTED AND PREPARED BY THE LIMITED PRACTICE OFFICER. EXCISE TAX AFFIDAVIT SUPPLEMENTAL EXCISE TAX AFFIDAVIT LPB 10 STATUTORY WARRANTY DEED LPB 11 WARRANTY FULFILLMENT DEED LPB 12 QUIT CLAIM DEED LPB 13 DEED & SELLER'S ASSIGNMENT OF REAL ESTATE CONTRACT LPB 14 DEED & PURCHASER'S ASSIGNMENT OF CONTRACT LPB 15 BARGAIN AND SALE DEED LPB 20 DEED OF TRUST (SHORT FORM) LPB 21 ASSIGNMENT OF DEED OF TRUST LPB 22 DEED OF TRUST (LONG FORM) LPB 22A DEED OF TRUST WITH DUE ON SALE AND DUE DATE LPB 23 REQUEST FOR FULL RECONVEYANCE LPB 24 REQUEST FOR PARTIAL RECONVEYANCE LPB 28A PROMISSORY NOTE LPB 29 REQUEST FOR NOTICE LPB 30 BILL OF SALE LPB 35 SUBORDINATION AGREEMENT LPB 44 REAL ESTATE CONTRACT (RESIDENTIAL SHORT FORM) LPB 45 REAL ESTATE CONTRACT (LONG FORM) LPB 50 MORTGAGE (STATUTORY FORM) LPB 51 SATISFACTION OF MORTGAGE LPB 52 PARTIAL RELEASE OF MORTGAGE LPB 60 RELEASE OF LIEN LPB 61 PARTIAL RELEASE OF LIEN LPB 62 SATISFACTION OF JUDGMENT INITIALS: Packet Pg. 222 tFirst American Y40 1 First American Title Insurance Company 2707 Colby Avenue, Suite 601 Everett, WA 98201 Phn - (425)258-4104 (800)532-2110 Fax - (866)859-0436 escrow.everett.wa@firstam.com ATTACHMENT TO DISCLOSURES TO THE PARTIES UNDER APR 12 continued Date: November 18, 2019 File No.: 4221-3178583 (TRS LPB 63 PARTIAL RELEASE OF JUDGMENT LPB 64 WAIVER OF LIEN LPB 65 PARTIAL WAIVER OF LIEN LPB 70 SPECIAL POWER OF ATTORNEY (SALE) LPB 71 SPECIAL POWER OF ATTORNEY (PURCHASE/ENCUMBER) LPB 72S CONSUMER USE TAX RETURN (DEPARTMENT OF REVENUE) LPB 72 USE TAX RETURN LPB 73 PERSON PROPERTY SECURITY AGREEMENT LPB 74 PERSONAL REPRESENTATIVE DEED AUDITOR'S COVER SHEET UCC UCC UCC DEPARTMENT OF LICENSING FORMS LENDER LOAN DOCUMENTS THAT ARE APPROVED AND DESIGNED FOR USE BY THE SECONDARY MORTGAGE MARKET INCLUDING NOTES, DEEDS OF TRUST AND RIDERS, ASSIGNMENT OF MORTGAGE, ASSIGNMENT OF REVERSE ACCOUNT FUNDS, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT DOCUMENTS. THE LIMITED PRACTICE OFFICER DID NOT PREPARE TRUTH -IN - LENDING DISCLOSURE. FMHA LOAN DOCUMENTS INITIALS: Packet Pg. 223 ' * First Arian � Y � r� Buyer: Seller: Title Commitment: Escrowee: Escrow Officer: Property: A. Instruction To Close First American Title Insurance Company 2707 Colby Avenue, Suite 601 Everett, WA 98201 Phn - (425)258-4104 (800)532-2110 Fax - (866)859-0436 escrow.everett-wa@firstam.com ESCROW INSTRUCTIONS VACANT LAND City of Edmonds Northpoint Compass Property LLC Title commitment number 4221-3178583 First American Title Insurance Company Tara Sydow The real property described in the Title Commitment Escrowee has been provided a copy of the Purchase and Sale Agreement dated November 5, 2019 and/or other documents, agreements and addenda which constitute Seller's agreement to sell the Property to Buyer (collectively, the "Purchase Agreement"). Buyer and Seller instruct Escrowee to act as an independent third party to close the purchase and sale of the Property (the "Transaction") in accordance with the Purchase Agreement and these instructions. In the event there is a variance between: (1) the terms of the Purchase Agreement; and (2) the final terms of the Transaction as evidenced by the documents delivered under these or other instructions, and the closing statements agreed to by the parties, then Escrowee shall close the Transaction in accordance with the items described in (2) above. Buyer and Seller acknowledge and agree that: (a) all terms and conditions of the Purchase Agreement have been met, waived, or satisfied, or will be resolved outside of escrow and they are no longer to be considered as conditions to this closing; (b) Escrowee shall not be responsible for such terms and conditions; (c) Seller's Disclosure Statement required under Title 64 of the Revised Code of Washington ("RCW") will be delivered or waived outside of escrow and is not to be considered a condition of closing; and (d) Escrowee will not read nor have any responsibility or liability whatsoever for the matters contained in Seller's Disclosure Statement. B. Title Commitment Buyer and Seller acknowledge they have received a copy of the Title Commitment and have examined the legal description contained therein and acknowledge it is a full and correct description of the real property that is the subject of this Transaction. C. Escrowee's Preparation of Documents In performing its duties under these instructions, Escrowee may select, prepare and complete certain documents including, but not limited to, deeds and deeds of trust. Escrowee advises Buyer and Seller to consult their own attorney prior to signing these documents. Buyer and Seller acknowledge that: 1) These documents may substantially affect their legal rights; Page 1 of 7 Packet Pg. 224 7.10.b First American Title Insurance Company File No.: 4221-3178583 (TRS) Date: November 18, 2019 2) Escrowee is not licensed to practice law; 3) Neither Escrowee nor its employees are permitted to offer legal advice of any nature, nor have they done so; 4) Neither Escrowee nor its employees are permitted to offer advice as to the merits of a transaction or the manner in which title is held, nor have they done so. D. Delivery of Documents and Funds by Seller Seller has or will deposit with Escrowee the documents identified below relating to the Property. Any deed(s) will list the grantee(s) as NORTHPOINT COMPASS PROPERTY LLC, A WASHINGTON LIMITED LIABILITY COMPANY. Escrowee shall record, file, release and/or deliver such documents when Escrowee has deposited all necessary funds and all other pre -requisites to closing have been satisfied. [ x ] Warranty Deed [ x ] Excise Tax Affidavit [ ] Bill of Sale [ ] Real Estate Contract (to be jointly executed by Buyer) [ ] Deed In fulfillment of said Contract (To be returned to seller's possession on closing) [ x ] Additional Documents: Temporary Construction Easement If necessary, Seller has or shall deliver to Escrowee such funds as are required to close the Transaction. Escrowee is instructed to provide a certification that Seller is not a "foreign person" within the meaning of the Foreign Investment in Real Property Tax Act ("FIRPTA"). Seller shall sign this certification. If Seller is a foreign person, and this transaction is not otherwise exempt from FIRPTA, Escrowee is instructed to withhold and pay the required amount to the Internal Revenue Service. E. Payment of Encumbrances and Seller Charges Seller authorizes Escrowee to pay all encumbrances (except those to be excepted from coverage in the title insurance policy) and all other disbursements and charges shown on the estimated closing statement which Seller signs contemporaneously with these instructions. If there are underlying encumbrances being paid off which require the obtaining of a Fulfillment Deed, Reconveyance, Release or Satisfaction (collectively, a "Release Document"), Escrowee shall pay the demand of the appropriate party and obtain and record such Release Document. Seller approves payment of the amount of the demand, including interest and/or penalties and late charges, as shown on the closing statement, even if Escrowee has not been able to obtain written verification of the amount claimed as due. In the event the final written demand is higher than that shown on the closing statement, Escrowee shall have the option to either (a) deduct the shortfall from any of Seller funds held by Escrowee; or (b) demand that Seller immediately pay the shortfall into this escrow, which Seller agrees to do. Seller acknowledges that: (1) the payoff figures on existing encumbrances may accrue daily interest; (2) existing encumbrances are not considered paid in full until sufficient payoff funds are received by the party entitled thereto; (3) Escrowee's payment of the encumbrance will include interest through the date of anticipated receipt of funds by the party entitled thereto, plus such extra interest as Escrowee deems appropriate to ensure sufficient funds are delivered. Escrowee shall instruct the party being paid to promptly remit any excess funds directly to Seller; and Page 2 of 7 Packet Pg. 225 7.10.b First American Title Insurance Company File No.: 4221-3178583 (TRS) Date: November 18, 2019 (4) Escrowee may transmit documents, payoffs, checks, letters and communications by regular service through the U.S. Mail, private carrier, personal delivery, telephone, or wire or wireless electronic transmission or transfer. If items are deposited in the U.S. Mail system a minimum of five (5) working days before any deadline, Escrowee shall be relieved and discharged of any and all liability, and the obligated principal shall indemnify Escrowee against any and all claims resulting therefrom, and if additional funds are needed to satisfy these claims, the obligated principal shall deposit same promptly. F. Delivery of Documents and Funds by Buyer Buyer has deposited with Escrowee the sum of $0.00, in U.S. funds as earnest money. Buyer (and/or Buyer's lender) have or shall deliver to Escrowee such additional funds as are required to close the Transaction. Buyer has or will deliver to Escrowee such documents as may be required of them to close the Transaction. Escrowee shall disburse the funds when Escrowee: (a) has recorded the necessary conveying document and/or such other documents as are required by the Transaction; and (b) can cause to be issued a policy of title insurance as called for in the Purchase Agreement, and as may be required by the lender, insuring title in (if by deed) or an interest in (if by contract), the named Buyer, free from encumbrance other than matters attaching by, through or under the Buyer, and the following paragraph(s) as set forth in the Title Commitment: n/a - No title insurance is being provided. The title insurance policy shall contain those insuring clauses, exceptions, exclusions, provisions and stipulations customarily contained in the printed provisions of such policy or policies. G. Payment of Buyer Charges Buyer authorizes Escrowee to pay those charges and adjustments as itemized on the Closing Statement, which Buyer signs contemporaneously with these instructions. H. Changes to Closing Statement Closing statements and closing disclosures are subject to final adjustment and audit, and may be amended to reflect actual charges and adjustments at the time of closing. If any monetary error is discovered on a closing statement or closing disclosure the party liable therefore will promptly pay into escrow for disbursement such amounts as may be necessary. L Pro -Rations Pro -rations will be based on a 365-day year and will be calculated based on the date Transaction documents are recorded. Taxes on real property will be pro -rated based on the latest available tax figures. Buyer and Seller acknowledge that taxes may currently be assessed on land value only and that taxes for the current and prior years may be later revised to include taxes on improvements constructed on the Property prior to closing. If, after closing, such additional taxes are assessed, Buyer and Seller will promptly pay to the appropriate taxing authority their respective share of said taxes pro -rated as of the date of closing. J. Payment of Escrow Fee Buyer shall pay one-half of Escrowee's escrow fee unless either: (a) this Transaction is financed by the Federal Housing Administration ("FHA") or the Department of Veterans Affairs ("VA"); or (b) the terms of the Purchase Agreement instruct otherwise. If the conditions described in either (a) or (b) above are present, Escrowee's fee shall be paid according to FHA or VA regulations or the Purchase Agreement. Each party may pay one-half of the scheduled escrow fee, but shall be entitled to any applicable filed discount offered by Escrowee or the title insurer insuring the Transaction, which may result in one party paying a lower escrow fee than the other. In the event the Seller's closing instruction places a limitation on the Seller's payment of escrow or title fees, Buyer will be responsible for the balance of the escrow and/or title fees as necessary to comply with state filed fees if applicable. Page 3 of 7 Packet Pg. 226 7.10.b First American Title Insurance Company File No.: 4221-3178583 (TRS) Date: November 18, 2019 GENERAL PROVISIONS 1. The value of fuel oil remaining on the Property shall ordinarily be pro -rated and paid for outside of escrow between the Buyer and Seller. Upon request by the parties, Escrowee will prorate the value of any fuel oil remaining on the Property. To prorate the value of any remaining fuel, Seller shall provide to Escrowee a written statement from the fuel oil supplier as to the quantity and current price of said remaining fuel oil. 2. Buyer and Seller acknowledge that Seller is responsible for the utility liens set forth in RCW 35.21.290; 35.67.200; 36.36.045; 36.89.065; 36.94.150; 57.08.081 or 87.03.445. In accordance with RCW. 60.80, Seller may request that Escrowee administer disbursement of closing funds necessary to satisfy any unpaid utility charges set forth above. Escrowee is not liable for failing to administer disbursement of closing funds if Seller provides inaccurate or incomplete identification of utilities providing service to the Property or if a utility company fails to provide an estimated or actual final billing, or written extension of the per diem rate or if disbursement of closing funds necessary to satisfy unpaid charge would violate RCW. 18.44.400. 3. Escrowee shall have no responsibility or liability regarding possession of the Property, the condition of the Property, or the suitability of the Property for its intended use. 4. Seller warrants that all homeowners association dues and/or assessments are paid to date and no delinquencies exist. Buyer assumes responsibility for all subsequent dues and/or assessments. 5. Escrowee is authorized to: (a) fill in the date of close of escrow and such other necessary dates on any documents which require same; and (b) correct any typing or scriveners errors on any documents delivered into escrow. Date of closing means the date on which instruments are recorded. Escrowee is authorized to record any instrument delivered into this escrow, if recording is necessary or proper for the issuance of policies of title insurance. 6. All disbursements shall be in U.S. funds and shall be by Escrowee's check, or by wire transfer. Escrow funds will be placed in an escrow account which will pay no interest to the depositor unless specifically requested and all other preconditions to earning interest are satisfied. All funds delivered into escrow are subject to immediate deposit, and all checks must clear and be credited to Escrowee's trust account as good and sufficient U.S. funds before closing can be completed. Any delay in clearing deposits will delay closing. 7. In the event this escrow fails to close, a sum sufficient to pay title commitment and escrow cancellation charges shall be paid, and as appropriate, may be deducted from funds held. 8. Compliance with ordinances, including but not limited to city or county short plat (subdivision) ordinances are the responsibility of Buyer and Seller and Escrowee shall have no responsibility therefore. Any and all charges for building permits or assessed charges in connection therewith will be handled outside of escrow. 9. Upon their request, Escrowee may furnish a copy of these instructions, closing statements and/or any other documents deposited in this escrow to the lender or lenders, the real estate broker or brokers and/or the attorney or attorneys involved in this Transaction. 10. Should any dispute arise between the parties, or any of them, and/or any other party, concerning the Property or funds involved in the Transaction, or in the event conflicting demands or claims are made with respect to this escrow or the rights of any of the parties hereto, it is expressly agreed that the Escrowee may, in its sole discretion and at its election, do any or all of the following: (a) withhold and stop all further proceedings in performance of this escrow; (b) hold all documents and funds in their existing status pending resolution of the dispute; (c) issue a check to either Seller or Buyer, made payable jointly to Seller and Buyer, in the amount of the sums in dispute; or (d) join or commence a court action in interpleader, deposit the money and documents held by it with the court, and ask the court to determine the respective rights of the parties. Upon depositing said funds and documents with the court, Escrowee shall be immediately fully released and discharged and shall have no further duties or responsibilities under these instructions or this escrow. The parties jointly and severally agree to pay Escrowee's costs, expenses and reasonable attorney's fees incurred in any lawsuit arising out of or Page 4 of 7 Packet Pg. 227 7.10.b First American Title Insurance Company File No.: 4221-3178583 (TRS) Date: November 18, 2019 in connection with the Transaction or these instructions, including but not limited to a suit in interpleader, whether such lawsuit is instituted by Escrowee, the parties, or any other person. 11. Any additional instructions given to Escrowee shall be presented in writing. Buyer and Seller acknowledge that Escrowee may receive instructions from third parties (e.g., lenders, grantors, vendors, etc.) which are necessary for the completion of this escrow and are, therefore, made a part hereof. 12. These escrow instructions, and amendments hereto, may be executed in one or more counterparts, each of which independently shall have the same effect as if it were the original, and all of which taken together shall constitute one and the same instruction. 13. Title to equipment, fixtures, personal property or encumbrances or liens thereon or personal property tax or sales tax associated therewith are not a part of this escrow and will be handled outside of escrow. 14. Buyer and Seller have been afforded adequate time and opportunity to read, understand and approve these instructions and all documents referred to herein. 15. Escrowee may destroy these instructions and all records of this escrow, regardless of date of same, at any time after seven (7) years from the date of these instructions without liability and without need of further notice to or from Buyer and Seller. 16. Internal Revenue Code Section 6109(h) imposes requirements for furnishing, disclosing, and including taxpayer identification number in tax returns on the parties to a residential real estate transaction involving seller - provided financing. Buyer and Seller understand that the disclosure reporting requirements are exclusive obligations between the parties to this transaction and Escrowee is not obligated to transmit the taxpayer identification numbers to the Internal Revenue Service or to the parties. Escrowee is not rendering an opinion concerning the effect of this law on the Transaction, and the parties are not acting on any statements made or omitted by Escrowee or any of its employees or agents. To facilitate compliance with this law, Buyer and Seller authorize Escrowee to release any party's taxpayer identification number to any requesting party who is a party to this Transaction. The requesting party shall deliver a written request to Escrowee. Buyer and Seller waive all rights of confidentiality regarding their respective taxpayer identification numbers and agree to hold Escrowee harmless against any fees, costs, or judgments incurred and/or awarded in connection with the release of taxpayer identification numbers. 17. If any documents have been deposited with Escrowee which Escrowee is being instructed to record but not insure, the parties depositing the documents acknowledge and agree that Escrowee is recording these documents as an accommodation and as a courier only, out of physical convenience, and that no title insurance will be issued or escrow services rendered in connection therewith. By accepting and recording these documents Escrowee establishes no contractual or fiduciary responsibility with or to any parties and makes no representations or guarantees as to the content, authenticity, validity, recordability or effectiveness of the documents. Further, Escrowee makes no representations or guarantees as to the time, date or place of the recording, and the depositing parties shall be responsible for all recording costs, taxes and fees related to said documents. The depositing parties hereby indemnify Escrowee for any liability it may have, or be alleged to have, related to said documents, which indemnity includes a duty of defense and payment for any costs and attorney's fees incurred in defending or preparing to defend any claim or allegation of liability against Escrowee. 18. Buyer and Seller acknowledge that this transaction may be subject to various state and federal laws and regulations dealing with lending practices, including, but not limited to, laws and regulations requiring lenders to obtain proper licensing. Escrowee advises the parties to seek competent legal counsel to ensure compliance with these laws and regulations. The parties represent, warrant and agree that: (a) they have complied with all such laws and regulations; (b) Escrowee shall have no responsibility or liability regarding their compliance therewith; and (c) they shall indemnify and hold Escrowee harmless from and against any and all claims, demands, damages, losses or costs (including attorneys' fees and costs of defense) incurred by Escrowee relating to such laws and regulations. Page 5 of 7 Packet Pg. 228 7.10.b First American Title Insurance Company File No.: 4221-3178583 (TRS) Date: November 18, 2019 19. Buyer consents to receive electronic delivery of the final title policy at the email address listed below. ADDITIONAL INSTRUCTIONS: Escrow fee is being paid in it's entirety by the Buyer. Prorations: It is the express intent of the parties herein that Escrow Holder is not to perform any prorations at the close of escrow. No Title Insurance: Buyer and Seller acknowledge that First American has offered to prepare a commitment and policy of title insurance for the property to be sold, at the prescribed rates for such policies. Buyer and Seller have rejected this offer for such insurance. Based on this decision, Buyer and Seller acknowledge that First American has made no representation to them or their agents as to the status or condition of title. Buyer and Seller further agree that they may make no claim against First American and its employees or agents relating to the status of title of the property or any representations about the status or condition thereof. Subject to the provisions of Paragraph No. 10 of the above GENERAL PROVISIONS, these instructions shall expire and become invalid upon the earlier to occur of (a) thirty (30) days from the date of the last signature of Buyer and Seller below; or (b) the receipt by Escrowee from Buyer and/or Seller of a written revocation of these instructions Dated the day of , 20 SELLER: Northpoint Compass Property LLC, a Washington limited liability company By: Northpoint Land LLC Its: Managing Member, a Delaware limited liability company By: Northpoint Investors Its: Sole Member, a California general partnership By: NP Associates Its: General Partner, a California limited partnership By: Wilsey Management, Inc. Its: Sole General Partner, a California corporation By Name: Dale K. Carrigan Title: Vice President Dated the day of , 20 BUYER: City of Edmonds By Page 6 of 7 Packet Pg. 229 7.10.b First American Title Insurance Company Name: Phil Williams Title: Public Works Director File No.: 4221-3178583 (TRS) Date: November 18, 2019 Page 7 of 7 Packet Pg. 230 7.10.c 4VGroup Northwest Acquisition and Relocation Services Administrative Settlement Recommendation Date: November 20, 2019 To: David O. Earling, Mayor, City of Edmonds CC: Bertrand Hauss, P.E. City of Edmonds Nandez Miller. P.E. KPG From: Sonja Davis, Senior Right -of -Way Consultant, RES Group NW Subject: Administrative Settlement Recommendation City of Edmonds Tax Parcel No: 00-5553-002-010-00 Project No.: 1 Owner: VIP Ridge Acres 2, LLC The City's Original Offer dated 8/15/2019 $12,700.00 Owner's Proposed Counteroffer dated 10/08/2019 $14,500.00 Agreed Settlement on 11/19/2019 $13,970.00 Amount of Proposed Total Settlement: $13,970.00 BACKGROUND and SUMMARY OF NEGOTIATION • August 15, 2019, City's offer made to property owners in person, Maureen Varnes and her son Jared Varnes at their residence in Kirkland WA. They asked that I provide electronic documents for them so they can review the City's offer at leisure. • Subsequent to the offer meeting, the owner requested additional information on comparable sales used for his property in which was immediately provided via email. • Attempt of follow up meeting were found unsuccessful; the owners were traveling frequently out of the country and were not available to meet. • September 20, 2019, Maureen Varnes left a message stating that she feels like the money offered was not enough and wanted to know if the City would increase their offer. Agent repeatedly followed up with emails and phone message to owner advising that they would need to submit a formal counter with support for additional compensation. • October 2, 2019, received a call from Jack Borland, owner's attorney, confirming that the owners are being represented and all communications need to go through him. He stated the owners were traveling but upon their return they will respond with an appropriate counter. • October 8, 2019, received a letter dated 10/4/2019 from owner's attorney stating that the owners are willing settle for $14,500. They provided no justification nor support for their demand for additional compensation. 1913 6t^ Street, Kirkland, WA 98033 - 624 S Lander Street #202, Seattle, WA 98134 - ■ ph.206-457-5681 0 www.resgnw.com Packet Pg. 231 7.10.c 4iwGroup Northwest Acquisition and Relocation Services • Additional negotiation ensued; owner's attorney stated that they would request an appraisal if necessary, for their property. They were provided with comparable sales used to reach the just compensation of the City's offer. With further negotiations they agreed to settle at 10% or $1,270.00 over the original offer. Consulted with the City and received concurrence for settlement. RECOMMENDATION/JUSTIFICATION The proposed administrative settlement of $13,970, which is additional $1,270.00 to the original offer amount will expeditiously conclude the purchase of the property rights needed within the critical project timeline. As discussed with the City the additional compensation requested by the owner is a low dollar amount compare to the risk of delay of the project by the owner by requesting an appraisal and appraisal review per the right of way manual. Time is of the essence, therefore this settlement is recommended, as it is reasonable and represents prudent use of the public funds. As documented above, I find that proposed settlement request is consistent with the law and is reasonable, prudent, and in the public interest. Recommended: I0/21/2019 Sonja Dav' , Senior Acquisition Agent Date RES Group NW Administrative Settlement Approved: David O. Earling, Mayor, City of Edmonds Date 1913 6th Street, Kirkland, WA 98033 - 624 S Lander Street #202, Seattle, WA 98134 - 0 ph.206-457-5681 ■ www.resgnw.com Packet Pg. 232 7.10.c After Recording, Return to: CTITY OF EDMONDS PUBLIC WORKS DEPARTMENT 7110 210Tn St SW Edmonds, WA 98026 STATUTORY WARRANTY DEED Grantor(s): VIP Ridge Acres 2, LLC Grantee: City of Edmonds, a municipal corporation of the State of Washington Abbreviated Legal Ptu of Lots 8, 9 and 10, Block 2, Ridge Acres, Ace to Description: the Plat Thereof recorded in Vol 9 of Plats, pg 97, records of Snohomish County, WA, except that ptu condemned in Snohomish County Superior Court cause no. 108032 for SR104. Additional Legal(s): Exhibits A and A-1, attached hereto and made part hereof Assessor's Tax Parcel ID#: 00-5553-002-010-00 Cily►vide Pedestrian Crossing Enhancements project THE GRANTOR(S), VIP Ridge Acres 2, LLC, a Washington limited liability company, for and in consideration of the sum of Ten :Dollars ($10.00) and other good and valuable consideration, the receipt of which is hereby acknowledged, hereby convey and warrant to the City of Edmonds, a municipal corporation organized under the laws of the State of Washington, its successors and assigns, for the use of the public, the real property described in Exhibit A and illustrated in Exhibit A-1, attached hereto and made a part hereof, and any after -acquired interest therein, situated in the City of Edmonds, in Snohomish County, Washington. Packet Pg. 233 7.10.c The Grantor(s) request the Assessor and Treasurer of said County to set over to the remainder of Tax Parcel No. 00-5553-0002-010-00, the lien of all unpaid taxes, if any, affecting the real estate herein conveyed, as provided by RCW 84.60.070. It is understood and agreed that delivery of the deed is hereby tendered and that the terms and obligations hereof shall not become binding upon the City of Edmonds unless and until accepted, and approved by the City Council of the City of Edmonds, as indicated by the signature of the City Mayor, below. DATED this day of l�Ml��2019. GRANTOR(S): VIP Ridge Acres 2, LLC, a Washington limited liability Company By: C� �.c ,� 6/ Maureen J. Varnes, Managing member GRANTEE: CITY OF ED.MONDS David O. Earling, Mayor Date: ATTESTIAUTHI~NTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Parcel N0. 00-3553-001-01"0 Packet Pg. 234 7.10.c STATE OF WASHINGTON } SS. COUNTY OF } I certify "that I know or have satisfactory evidence that Maureen 7 Vames is the person who appeared before me, and said person acknowledged thane signed this instnunent, on oath stated that he is authorized to execute the instrument and acknowledged it as the Mans ig ne Meatber of VIP Rid a_Acres 2— LLC, to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. 13 Dated: Z �^� 5 0. � t L Signature:eiin .►._ Notary and for the State of Washington , -, .,,. $ a I_' �: i } r �� ;� - a Notary (print name): 1� f-15 �' r d k � f 1 t \ ! 5 , • , ...._� y� Residing at. i � f WIN Parcel No. 00-5553-00I»01"0 Packet Pg. 235 7.10.c EXHIBIT A. PARCEL NO. 00555300201000 RIGHT OF WAY ACQUISITION ALL THAT PORTION OF THE HEREINAFTER DESCRIBED PARCEL OWLYING SOUTHERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE INTERSECTION OF EDMONDS WAY (S.R. 104) AND,23.20- STREET SOUTHWEST, SAIL INTERSECTION MARKED BY IRON PIPE IN STEEL CASE MONUMENT AT STA TION 146+2600 PER WASHING TON STA TE HIGHWAYS SR104 EDMQNDS: 5n' AVENUE TO 238TH STREETSOUTHWEST RIGHT � WAY PLANS DATED APRIL 23, 1970; THENCE NORTH 350 01' 08' WEST, ALONG THE CENTERLINE OF SAID EDMONDS WAY 55-09 FEET; THENCE NORTH 540 58' 52" EAST 40.00 FEET TO THE NOR THEAS TERL Y MAMIN OF EDMONDS WAY AN THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTH 54" 58' 52" EAST, 2.00 FEET TO A LINE THAT IS 42.00 FEET NORTHEASTEF OFAND PARALLEL WITH SAID CENTERLINE OF EDMONDS WAY,` THENCE SOUTH 35* 01' 08* EASTALONG SAID PARALLEL LINE, 1531 FEET,• THENCE SOUT14700 35' 33" EAST 22.23 FEET TO A LINE THAT IS S5,00 FEET NOR THWESTERL Y OF AND PARALLEL W TH THE CENTERLINE OF232w STREET SOUTHWEST, THENCE NORTH 54° 58' 52" EASTALONG SAID PARALLEL LINE, 17.18 FEET, THENCE SOUTH 350 01' €78" EAST; 5.00 FEET TO THE NOR THWESTERL Y MARGIN OF SAID 232NO STREET SOUTHWESTAND THE TERMINUS OF SAID LINE DESCRIPTION. CONTAINING 231 SQUARE FEET MORE OR LESS. PARCEL "A" {PER FIRST AMERICAN TITLE INSURANCE COMPANY ORDER NO.3"177532. DATED JANUARY 7, 2019) LOTS,8 SAND 10, BLOCK,2, RIDGE ACRES, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 8 OF PLATS, PAGE 97, RECORDS OF SNOHOMISH COUNTY. WASHINGTON, EXCEPT THAT PORTION CONDEMNED IN SNOHOMISH couNTY SUPERIOR COURT CAUSE NO, 1080V FOR SR 104; AND EXCEPT ANY MOBILE HOMES LOCATED THEREON. Parcel No. 00-5553-001-010.-00 Packet Pg. 236 7.10.c VWTBIT A-1 W 1/4, SEC. 31, T. 27 N., R. 4 E. W.M, TAX LOT NUMBER 005%300201000 RIGHT OF WAY AREA - 23T SA± , DATE. APRII, 201R EXHIBIT `+ PARCE 00555300201000 RIGHT—OF—WAY ACQUIS11ON 17099—S1P1_ROW.OWG Parcel Vio. 00-5553-00I-01"0 Packet Pg. 237 7.10.c pP Rom CITY OF EDMONDS 121 5 "AVEM1 MRTH , EU AO". WA 98M • 42071.0M • FAK {7S672-W% WdfW. aww.e&wr *s.Wy i�9 Qa PUBLIC WORKS DEPARTMENT to _ 14 Engmeerkg Division After Recording, Return to: CITY OF EDMONDS PUBLIC WORKS DEPARTMENT 7110 210'H St SW Edmonds, WA 98026 TEMPORARY CONSTRUCTION .EASEMENT LAVE EARLING MAYOR Grantor(s): VIP Ridge Acres 2, LLC Grantee: City of Edmonds, a municipal corporation of the State of Washington Abbreviated Legal Description: Ptn of Lots 8, 9 and 10, Block 2, Ridge Acres, Acc to the Plat Thereof recorded in Vol 9 of flats, pg 97, records of Snohomish County, WA, except that ptn condemned in Snohomish County Superior Court cause no. 108032 for SR104. Additional Legal(s): Exhibits A and A-1, attached hereto and made part hereof Assessor's Tax Parcel ID#: 00-5553-002-010-00 Citywide Pedestrianassins Enhancements Protect The undersigned, 'VIP Ridge Acres 2, LLC, a Washington limited liability company, for themselves and for their heirs, successors and assigns, hereafter together referred to as "GRANTOR(S)", for and in consideration of the promises set forth below and the improvements to the City's Citywide Pedestrimi Improvement Pro"ect, for and in consideration of TEN DOLLARS ($10.00), and other good and valuable consideration, the receipt of which is hereby acknowledged, hereby convey(s) and grants) unto the City of Edmonds, a municipal corporation of the State of Washington, and its successors and assigns, hereafter together referred to as "the City", a temporary, non-exclusive easement (the "Temporary Construction Easement') over, under, in, along, across and upon the GRANTOR(S.)' property as legally described and depicted in Exhibit "A" and Exhibit "W', attached hereto and by this reference made a part hereof (the "Temporary Easement Area'"), for the purpose of constructing necessary improvements. Work Packet Pg. 238 7.10.c will include incidental items necessary to restore the property to a condition similar to its previous state. All costs of this work shall be completely borne by the City. The GRANTOR(S) and the City, by accepting and signing this document, mutually covenant and agree as follows: 1. The City shall upon completion of the work, remove all construction debris and restore the surface of the above -described property to substantially its original condition, except as modified by the subject project. 2. Access to the GRANTOR(S)` property shall be maintained at all times during the City's Citywide FedesWim Crossing Enhancements Project. 3. This Temporary Construction Easement shall commence upon the date this Agreement is signed by both parties and shall terminate and expire upon the City's final acceptance of this project by the Edmonds City Council. 4. This Temporary Construction Easement is valid for Twelve month(s) from the start of construction and shall automatically terminate at the completion of the project or not later than December 31, 2020, whichever occurs first. 5. Upon the expiration of the term of this Temporary Construction Easement, all of the rights and benefits of the City in, to and under this Agreement with respect to the Temporary Construction Easement shall automatically terminate and be of no further force and effect. It is understood and agreed that delivery of the easement is hereby tendered and that the terns and obligations hereof shall not become binding upon the City of Edmonds unless and until accepted and approved by the City Council of the City of Edmonds, as indicated by the City signature below. Dated Us day of�rG'�/i1]R� ?�19. GRANTOR(S): VIP Ridge Acres 2, LLC, a Washington limited liability company Maureen ,I. Varnes, Managing Member ACCEPTED BY: GRANTEE: City of Edmonds Phil Williams /Public Works Director Date Packet Pg. 239 7.10.c STATE OF WASIENGTON s COUNTY OF I certify that I know or have satisfactory evidence that Maureen J Varnes is the person who appeared before me, and said person acknowledged thoe signed this instrument, on oath stated that he is authorized to execute the instrument and acknowledged it as the Manggigg Member of VIP Ridge Acres 2. LLC, to be the free and voluntary act of such party for the uses and purposes mentioned in this instrument. Date& Signature.. r Vie. sw ��{��►R Z Notary Puwi ua and for the State of Washington Notary (print name), f •s r�� Residing St: kI al- .. P N b COO -Cs•,•,l r i r EXHIBIT A Packet Pg. 240 7.10.c PARCEL NO. 00555300207000 TEMPORARY CONSTRUCTION EASEMENT ALL THAT PORTION OF THE HEREINAFTER DESCRIBED PARCEL 'A" DESCRIBED AS FOLLOWS. BFGINN1NG Ar 71 INTERSECFIPN OFEOWNDS WAY6 S.R. 104) AND 2"- STREET SOUTHWEST, SAID INTERSECTION MARKED BY IRON PIPE RN STEEL CASE MONUMENTAT STATION 148r.q6.00 PER WASHING TON STATE HIGHWAYS SR104 EDMONDS. 5T" A VENUE T0236n' STREET SOUTHWEST RIGHT OF WAYPLANS DATED APRIL 2.3, 1970. THENCE NORTH 35' 01' 08' WEST, ALONG THE CFNMERLINE ChF SAID EDMONDS WAYa $5,09 FEET, THENCE NORTH W 60&7EAST 40.00 FEET TO THE NORTHEASTERLY MARGIN OF EDMONDS WAY AND THE TRUE POINT OF BEGINNING,- THENCE CONTINUING NOR rN 54' 56' £2` EAST; 2.00 FEET TOA LINE "T IS 42 00 FEET NORTHEASTERL YOF AND PARALLEL WITH SAID CENTERLINE OF EDMONDS WAY, THENCE SOUTH 35' 01' O8' EAST ALONd SAID PARALLEL LINE, 13.31 FEET; THENCE SOUTH 70" 35' 33" EAST, 22-23 FEET TO A LINE THATIS 35.00 FEET NORTHWESTERLY OFAND PARALLEL WITH THE CENTERLINE OF 23L D STREET SOUTHWEST; THENCE NORTH 540 ,W S2" EASTALONG SAID PARALLEL LRN£: 17.15 FEET;• THENCE SOUTH 35' 01' OB' EAST, 5.00 FEET TO THE NORTHWESTERLY MARGIN OF SAID 232'1D STREET SOUTHWEST; THENCE NORTH 54'5W52'EASTAL0NG SAID MARWN, 10,94 FEET; THENCE NORTH 35° 01' 08' WEST, 8.08 FEET, THENCE SOUTH 66° 09 Sr WEST; 31,38 FEET,' THENCE NORTH 51.10' 51- WFS T; 34-87 FEET, - THENCE SOUTH 54 ° 513' 52' WEST. 2.55 FEFT TO THE NORTHEASTERLY MARGIN OF SAID EDMONDS WA Y, THENCE SOUTH 35" 01' 08' EASTAL ONG SAID MARGIN, 11 i' FEET TO THE T fRi,1E POINT OF L+EGINNING- CONTAINING 423 SQUARE FEET. MORE OR LESS. PARCEL A'' fPER FIRSTAMERICAN TTTLE INSURANCE COMPANY ORDER RI#. 31773%V. DATED JANUARY 7, 2010 LOTS 8, 9 AND IO, BLOCK 2, RIDGE ACRES. ACCORDING TO THE PLAT THEREOF RECORDED RN VOLUME 9 OF PLATS, PAGE 97. RECORDS OF SNOHOMISH COUNTY, WASHINGTON; EXCEPT THATPORTK)N CONDEMNED W SNOHOMISH COUNTY - '713 —19 SUPERIOR COURT CAUSE NO. 108M FOR SR 104, AND EXCEPTANY MOBILE HOMES LOCATED THEREON. ID ANE R p4 WAS,I4f C] a'_�e e7 e r rr�r irr r i � X-MBIT A 1 Packet Pg. 241 7.10.c KW 1 j4 SEC. 31. T> 27 N, R. 4 E., W W. TAX LOT NUMSM W5553002010DO TEMP EASEMENT 41 AREA 423 S.F.* 117 lk 1p\ ) � 1331` zoo' cad 5� �-10 p� POB .i KTI& DAM APRIL- 2019 fu- 17090-slfl_TCEDW EXHIBIT .� R s.49 ..,w PARCEL 00555300201000 TEMPORARY CONSTRUCTION EASEMENT Packet Pg. 242 7.10.c CITY OF EDMONDS 121 5TH AVENUE NORTH • EDMONDS, WA 9BO20 • 425-771-0220 - FAX 425-672-5750 Webslte: www edmondswa.gov ya PUBLIC WORKS DEPARTMENT Engineering Division Claimant(s) VIP Ridge Acres 2, LLC PO Box 28 Kirkland, WA 98083 Tax Parcel No.: 00-5553-002-010-00 DAVE EARLING MAYOR A full, complete, and final payment for settlement for the title or interest conveyed or released as fully set forth in the Type of convey a_nce documertits dated r ;4 , 2019.• Lands Conveyed Fee: Temporary Construction Easement: Improvements: Shrubs Administrative Settlement: Statutory Reimbursement: 231 SF @$45/SF 423 SF @ $45/SF @ 8% 1yr 3X $250 Additional settlement amount approved by the City Attorney fee Total $10,395.00 $ 1,522.80 => Sum rounded to $12 $ 750.00 $ 1,270.00 $ 750.00 $14,720.00 I/we have agreed to the compensation listed above as the full and final payment for the loss of 231 SF of land in Fee,_423 5F in Temporary Construction Easement, and for 3 ea. Shrubs within the acuuisition area (identify specific losses / mentioned above). The City of Edmonds will not, at any time in the future, be responsible for any additional costs above and beyond the amount listed above, nor for the construction of such improvement (or repair). I/we hereby certify under penalty of perjury that the items and amounts listed herein are proper charges against the City of Edmonds, that the same or any part thereof has not been paid, and that I/we am/are authorized to sign for the claimant. Property Owner: By: ate: Packet Pg. 243 7.10.c Right -of -Way Agent: Sonja Davis, RES Group NW e/ By: Date: The City of Edmonds agrees to the terms and conditions listed above. By: Date: Packet Pg. 244 7.11 City Council Agenda Item Meeting Date: 12/17/2019 Authorization for Mayor to sign a Supplemental Agreement with David Evans and Associates for the 76th Ave & 212th St. Intersection Improvements Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On September 20, 2011, City Council authorized the Mayor to advertise for Request for Qualifications(RFQ) to complete the design and right-of-way acquisition phases for the 76th Ave. W @ 212th St. SW Intersection Improvement project. On August 21, 2012, City Council authorized the Mayor to sign Supplemental Agreement #2 with David Evans & Associates for the 76th Ave. W @ 212th St. SW Intersection Improvement project. On September 17, 2013, City Council authorized the Mayor to sign Supplemental Agreement #4 with David Evans & Associates for the 76th Ave. W @ 212th St. SW Intersection Improvement project On November 25, 2014, City Council authorized the Mayor to sign Supplemental Agreement #5 with David Evans & Associates for the 76th Ave. W @ 212th St. SW Intersection Improvement project. On February 2, 2016, Council authorized the Mayor to sign Supplemental Agreement #7 with David Evans & Associates. On November 22, 2016, Council authorized the Mayor to sign Supplemental Agreement #8 with David Evans & Associates. On July 11, 2017, Council authorized the Mayor to sign Supplemental Agreement #9 with David Evans & Associates. On December 10, 2019, staff presented this item to the Parks and Public Works committee and it was forwarded to the December 17th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Supplemental Agreement. Narrative The purpose of this supplement is to extend the contract to June 30, 2020 in order to complete the project as-builts. Packet Pg. 245 7.11 Attachments: David Evans & Associates Supplemental Agreement Packet Pg. 246 7.11.a AM Washington State To Department of Transportation Supplemental Agreement Organization and Address 14 Number David Evans and Associates, Inc. 14432 SE Eastgate Way, Suite 400 Original Agreement Number Bellevue, WA 98007 DEA Project # COED0000-0004 Phone: Project Number Execution Date Completion Date City Project No. E1CA/c368 11/05/2019 6/30/2020 Project Title New Maximum Amount Payable 76th Ave W & 212th St SW Intersection Improvement $ 8149219.00 Description of Work Supplement #14 amends the contract end date to allow for on -call support services through completion of the construction phase and closure of the construction contract. The Local Agency of the City of Edmonds desires to supplement the agreement entered in to with 1)/23/2012 David Evans and Associates, Inc. and executed on and identified as Agreement No E 1 CA/c3 68 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: There is no change to the Scope of Services. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion Of the work to read: The project completion date is amended to be 6/30/2020 III Section V, PAYMENT, shall be amended as follows: There is no change to the Fee for Services. as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. Kirk Harris, PE. By: By: Consultant Signature Approving Authority Signature DOT Form 140-063 Revised 09/2005 Packet Pg. 247 7.12 City Council Agenda Item Meeting Date: 12/17/2019 Authorization for Mayor to sign a Supplemental Agreement with SCJ Alliance for the Hwy 99 Revitalization Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On September 5, 2017, Council approved a Local Agency Agreement with SCJ Alliance for the Hwy. 99 Revitalization Project. On December 10, 2019, staff presented this item to the Parks and Public Works committee and it was forwarded to the December 17th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the Supplemental Agreement. Narrative The Highway 99 Revitalization /Gateway project consists of extending the recent transformation of Highway 99 in Shoreline through Edmonds. The scope of the project includes wider replacement sidewalks, new street lighting, raised center medians for access management, attractive and safe crosswalks, better stormwater management, targeted utility replacements, potential undergrounding of overhead utilities, landscaping, softscape treatments and other improvements to identify the area as being in Edmonds. Access management is being proposed due to the high accident history from 216th St. SW to 224th St. SW (rest of corridor will also be assessed as part of this project). SCJ completed conceptual plans with proposed roadway improvements and a preliminary engineer's estimate (used as part of grant application submittals / none secured). Due to the high total project cost, the project was divided into seven segments. Due to the on -going safety issues along the entire corridor and since this project would take many more years to develop (secure funding / completion of the design phase / completion of ROW phase), an interim project has been identified. This interim project proposes the addition of C-Curb / raised median along the entire corridor in order to restrict left turns from / to the two-way left turn lane to private driveways (movement currently involved in many serious injury collisions). Supplement Agreement #1 was previously approved to extend the completion date to December 31, 2019. Supplemental Agreement #2 extends the SCJ contract from December 31, 2019 to December 31, 2020 to complete the design phase of the interim project. The interim project would be funded by a secured Connecting Washington grant and local funds ($290,000 / Decision Package submitted as part of 2020 Budget). During that time, the City will keep monitoring / applying for grant funds to keep making progress on the initial project. Packet Pg. 248 7.12 Attachments: SO Supplemental Agreement Packet Pg. 249 7.12.a AdbL Washington State T� Department of Transportation Supplemental Agreement Organization and Address Number 2 Shea, Carr, & Jewell, Inc. 8730 Tallon Lane NE. Suite 200 Original Agreement Number Lacey, WA 98516 LA-9146 Phone: 360-352-1465 Project Number Execution Date Completion Date HLP-CNWA(13) 9/13/2017 12/31/2020 Project Title New Maximum Amount Payable Highway 99 Gateway/Revitalization Project No Change ($419,827.00 Maximum Amount Payable) Description of Work No change in scope of work. Extend the completion date to 12/31/2020. The Local Agency of City of Edmonds desires to supplement the agreement entered in to with Shea, Carr, & Jewell, Inc. and executed on September 13. 2017 and identified as Agreement No. LA-9146 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: No change in scope. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion date to extend to December 31, 2020 III Section V, PAYMENT, shall be amended as follows: No change - Maximum Amount Payable $419,827,00 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to thi office for final action. By: a� q By: �/SA Nl ,� 1p, Pel�tlGl Pqe- onsultant Signature Approving Authority Signature Q Date DOT Form 140-063 Revised 09/2005 Packet Pg. 250 7.13 City Council Agenda Item Meeting Date: 12/17/2019 Contract with JCI Jones Chemicals for Sodium Hypochlorite for the Wastewater Treatment Plant Staff Lead: Phil Williams Department: Wastewater Treatment Plant Preparer: Scott Passey Background/History JCI Jones Chemicals has won the bid to supply Sodium Hypochlorite to WWTP for the next 2 years. The contract gives the City an option to extend to a 3rd year. The hypochlorite solution (safer to handle than gaseous chlorine) is approximately 12% by weight Sodium Hypochlorite and is used as the primary disinfectant for the WWTP effluent to Puget Sound. Staff Recommendation Authorize the Mayor to sign the contract. Narrative The estimated annual usage of Sodium Hypochlorite is 85,000 gallons/year. For the 2-year contract, the estimated total usage would be 170,000 gallons. JCI Jones Chemicals won the bid to supply Sodium Hypochlorite for 2 years at: $0.77/gallon X 170,000 gallons (85,000 gallons/year) Total Contract Price: $130,900 If WWTP decides to extend the contract for a 3rd year, the price would go up to $0.80/gallon. The cost for a 3rd year would be: $0.80/gallon X 85,000 gallons = $68,000 WWTP would only decide that towards the end of the 2nd year. The City Attorney has approved the Contract to form Contents included with this request are: Bid Tabulation Sheet City Attorney's Email to Approve Contract to Form Copy of the 2-year Contract with JCI Jones Chemicals The Bid Packet Attachments: Attachment for CC Request JCI Jones Contract Approval Packet Pg. 251 7.13.a WWTP 2020 Sodium Hypochlorite Bid Tab Sheet Bids Closed: 11 /22/2009; 2:00 pm Sealed Bids Opened: 11/22/2019; 2:15 pm Vendor Sodium Hypochlorite Per Gallon 2 year 3 year JCI Jones $0.77 $0.80 Cascade Columbia $1.10 $1.12 Univar No bid No bid Packet Pg. 252 7.13.a CITY ATTY EMAIL FOR CONTRACT APPROVAL TO FORM FOR JCI JONES CHEMICALS CD Thu 12/5/19 3:38 PM Sharon Cates <sharon@Iighthouselawgroup.conn> Re: Service Agreements o Derrick, Michael Randolph, Pamela You replied to this message on 12/5/19 3:56 PM. 0 JCI Jones Chemical Sodium Hypochlorite PSA (with SEC edits) 12.5.19.docx 244 KB L O d O t v O !Z E 3 Univar Solutions USA Chemical Sodium Bisulfite Sodium Hydroxide PSA (with SEC edits) 12, oc 189 KB O L- ... i... y... i... Z 1 3 1 q 1 5 1 6 1 7 1 8 1 9 1 yp 1... yl ... I 2 12 Good afternoon, Derrick, R V I've reviewed and made somewhat extensive revisions in redline in the attached two Treatment Chemicals vendor agreements. Please let me know If you have any questions or concerns about an E y charges. I don't believe that they change any cf the basic terms the parties have agreed tc, but please let me know if you disagree. These versions are approved as to form. N L Best regards, Sharon U N d C O U t �3 L S_ O V Packet Pg. 253 7.13.a AGREEMENT THIS AGREEMENT ("Agreement") is made and entered into at Edmonds, Washington, this 6tn day of December 2019, between the CITY OF EDMONDS, hereinafter the "City", and JCI JONES CHEMICALS, INC., hereinafter the "Vendor". WITNESS that the City and the Vendor, for consideration hereinafter named, agree as follows: ARTICLE 1 - SCOPE OF WORK: The Vendor shall furnish, in accordance with the Information to Bidders, Specifications and Bid Proposal attached hereto as Exhibit "A" and incorporated herein by this reference, Sodium Hypochlorite (12.5% NaOCI liquid) (hereinafter "Treatment Chemicals") for use at the City's Wastewater Treatment Plant, on an on -call basis at the sole discretion of the City. ARTICLE 2 — TERM OF AGREEMENT: The term of this Agreement will be two (2) years, commencing on the date set forth above, with the option to extend the Agreement for a third year. Such extension will be documented in a signed addendum to this Agreement. ARTICLE 3 - CONTRACT SUM: The City shall pay the Vendor for performance of this Agreement, subject to additions and deductions provided herein, at the rate of $0.77/gallon for years one (1) and two (2) of this Agreement, and $0.80/gallon for year three (3) if the City extends the Agreement for a third year, based on the estimated annual usage. ARTICLE 4 - DELIVERY: The Vendor hereby agrees to deliver said Treatment Chemicals on an on -call basis, as set forth in the Specifications, with delivery costs included. Failure to deliver as specified will constitute a breach of this Agreement. ARTICLE 5 — DISPUTES: If, for any reason, the City is required to institute legal proceedings or otherwise incur legal expenses in order to obtain compliance by the Vendor with the terms and conditions of this Agreement, then, in that event, the prevailing party shall be entitled to its costs and reasonable legal fees associated with the institution and prosecution of such claims, or in the event litigation is not instituted, but if it is necessary for the City to incur legal expenses in obtaining compliance with this Agreement, the Vendor agrees to pay the amount of such expenses so incurred, together with all costs. No claim, whether as to Treatment Chemicals delivered or for non -delivery of Treatment Chemicals shall be greater than the purchase price of the Treatment Chemicals in respect of which such damages are claimed, however this limitation on damages shall not apply to any negligent, reckless, or intentional act by the Vendor that results in damage to the City's equipment. The City shall have the right to inspect the Treatment Chemicals before they are introduced into the City's system and shall have the right to accept or reject same before delivery. The City shall give the Vendor ten (10) days' notice of acceptance or rejection of Treatment Chemicals prior to any delivery of same. Acceptable Treatment Chemicals shall not be returned to the Vendor without the Vendor's prior consent, which consent shall not be unreasonably withheld. Packet Pg. 254 7.13.a ARTICLE 6 - INTEGRATION: This Agreement consists of this document, and the Information to Bidders, Specifications, and Bid Proposal attached to this Agreement as Exhibit "A." These documents constitute the entire Agreement of the parties and shall not be modified except in writing with the consent of both parties; provided, however, that this clause shall be expressly limited in its effect and operation in order to preserve the right of the City to pursue any verbal warranty or other assurance, including, but not limited to, any warranty of fitness for use, or any right or warranty assigned hereunder. IN WITNESS WHEREOF, two (2) identical counterparts of this Agreement, each of which shall for all purposes be deemed an original thereof, have been duly executed by the parties hereto on the day and year in the Agreement first above written. CITY OF EDMOND: Dave Earling, Mayor ATTEST: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney SOLE PROPRIETOR: VENDOR: PARTNERSHIP: Lo Sole Proprietor doing business as: (Name of sole proprietorship) VENDOR: By: Partner or authorized agent for: (Name of partnership) Packet Pg. 255 7.13.a CORPORATION STATE OF ) ) SS COUNTY OF ) VENDOR: By: Title: (Name of corporation) On this day of , 20 , before me personally appeared , and on his/her oath swore that he/she is a duly authorized agent of the sole proprietorship that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the sole proprietorship as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at STATE OF ) ) SS COUNTY OF ) On this day of , 20 , before me personally appeared , and on his/her oath swore that he/she is a partner or duly authorized agent of the partnership that executed the within and foregoing instrument and is duly authorized to execute said instrument on behalf of the partnership as its free act and deed. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at Packet Pg. 256 7.13.a STATE OF ) ) SS COUNTY OF ) On this day of , 20 , before me personally appeared known to be the (president, vice president, secretary, treasurer or other authorized officer or agent, as the case may be) of the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and upon oath stated that he/she was authorized to execute said instrument and the seal affixed hereto is the corporate seal of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. Notary Public in and for the State of residing at Packet Pg. 257 7.13.a EXHIBIT "A" INFORMATION TO BIDDERS Bid Submittal Bid submittal shall include Proposal, Addenda (if any), Non -Collusion Affidavit, and Bid Notarization. Award of Contract The City intends to award a contract within thirty (30) days of bid opening. The City reserves the right to split the bid and award to the lowest, most responsive bidder on an item -by -item basis. The amounts shown are estimated annual quantities and the City reserves the right to increase or decrease the amounts as the demand requires. Execution of Contract The successful bidder shall submit the executed Agreement to the City within fifteen (15) days of the Notice of Award. SPECIFICATIONS ITEM NO. 1 CHEMICAL Sodium Hypochlorite 12.5% NaOCI liquid ESTIMATED ANNUAL USAGE: 85,000 gallons (US) City of Edmonds Vendor will fill owner's bulk storage Treatment Plant tanks at building location at Edmonds 200 2nd Ave. S. Treatment Plant. Edmonds, WA Sodium Hypochlorite bulk shipments of 4,800 gallons are preferred. The City has 2 - 3000 gallon tanks. The vendor must be able to provide a continuing supply as required by the City. Tank trucks may use plant air, or be equipped with a compressor for unloading Sodium Hypochlorite to storage pneumatically. Vendor must supply a single flexible hose to connect to a 2 inch camlock connection. Vendor to verify length of hose needed, and may store the hose at the City's plant or on their truck. Any Sodium Hypochlorite spilled during unloading is classified a hazardous material spill. It is the responsibility of the vendor to promptly clean up and properly dispose of any chemical spilled during transfer. Packet Pg. 258 m 1) P RQKJSAL FOR T§£T§£ /M OF EDM 0ND\ WA IU Hmnr,eMayor and Council City of Edm_6 O m E of the Ci Clerk 1215± &v_m/urli Edmnnd.s, W%;m20 P<'±<LnfoI, EBid dcrs wc #=lbyRupo&�!mmmm2 YOU,w\&� to the m eT ecmi of 4-r «mm;ae6!»wik cLtmicals for ±e may=sespecmd: A. BIDS{excludes WB+56m »He£ Lax) F�iGvLWOy enuLhrm vcar !TES !. Sodium £yp« h or e Prim perwl ori (U % $ 0 -7 / $ §,'C? rMZ- Sodium m,uffii ai P'UI@d»n(E %$ Q O P D s tO " 6 ITEM 3. Sodium Hydroxide Ricc pc gal] (Uy R0E (-'-A» s r-�G Q)M Packet Pg. 259 7.13.a 1311) PROPOSAL (win need) IL W i I I you gel I additioiial ur its to the ity of Edmon& at the bid price urtiI furthtrnOLiot'? Vas Nu C; OVERHEAD. PROET. ETC.. All prupusWS listed it this I+Vm of bid incitpde overhead aad profit, as wcll as all otho--rxpc,nses involved. D. EXCRPTTONS List a]I base bid exceptions: o-T -)ur s '[ghan -. i q 11 q4o Ge y L'.) W, Nairic of Finn StrccI Addross By- 'Tar�yytPum &�'I{He €:;1tv, Mate, l,ip Code Ry- qa1 -g Lrc' Ti'1C Tcluphona N wvbcr Ifbiddtr is c rporation, ri6c slttic cal it urporation tinder signature. Page P-2 Packet Pg. 260 7.14 City Council Agenda Item Meeting Date: 12/17/2019 Approval to Initiate Litigation Staff Lead: Shane Hope Department: Planning Division Preparer: Kernen Lien Background/History See Narrative Staff Recommendation Approval Narrative The City's Code Enforcement Officer has been working to resolve the construction of an unpermitted structure in the Erosion Land Slide Hazard Area for approximately three years. The associated property, at 16000 75th Place W, is owned by Jorges Flores. The City administration requests City Council approval to initiate litigation in the Snohomish County Superior Court, including a Warrant of Abatement and any other procedures as needed to correct the non-compliance, and with the opportunity for cost recovery to the City. If the violation hasn't been corrected by the time ordered, the warrant would authorize the City to enter the property for the purposes of abatement and the actual cost of abatement including any incidental costs such as staff time, legal cost and any other reasonable cost shall be calculated and added to the monetary penalties. Packet Pg. 261 8.1 City Council Agenda Item Meeting Date: 12/17/2019 Code Amendment of ECC 3.75 related to Downtown Edmonds BID delinquent assessment fees Staff Lead: Patrick Doherty Department: Economic Development Preparer: Patrick Doherty Background/History The Downtown Edmonds Business Improvement District (BID), otherwise known as the Edmonds Downtown Alliance or Ed!, was established by the City Council in 2013, pursuant to the provisions of 35.87A RCW, and encompasses most of the core of Downtown Edmonds, including retail, service, office - based and other businesses. Edmonds City Code (ECC) Title 3.75 contains the relevant provisions governing the establishments, purpose and levy of assessments, among other things, related to the BID. Each for -profit business is levied an assessment, which is based on a two -tiered schedule of assessment categories: "open-door" businesses (retail, customer service, eating/drinking, etc.), and "by appointment/office-based" businesses (professional services, health services, etc.). The two categories have different assessment fee schedules, based on the square footage of the business, that range from $90 to $150 per quarter for "open-door businesses" to $30 to $90 per quarter for "by appointment/office-based" businesses. The City assesses these fees on a quarterly basis, although many businesses pay in advance for an entire year. Staff Recommendation Approval. Narrative Since the inception of the BID in 2013 there have been a small, but persistent minority of businesses (on the order of 5-7%) that have become and/or remained delinquent in the payment of their BID assessment fees. From the perspective of the Members' Advisory Board, as well as City staff, it is not fair to faithful rate payers that the delinquent BID members continue in arrears on their assessments owed, thereby failing to fully contribute to the fund that provides for enhancements, amenities, marketing, etc., for the BID membership. The City Finance Department has pursued direct appeals to some of these businesses, as well as resorting to collection agencies for others. Unfortunately, for a small minority of businesses these tactics have not produced satisfactory results, with delinquent fee totals persisting and adding up. Staff and members of the Ed! Members' Advisory Board have met over the past year to discuss possible Packet Pg. 262 8.1 approaches to administering the assessment and collection of fees in a manner that could more effectively result in greater compliance. Research was conducted of other BID's in the State. Many had similar predicaments, with few offering constructive or innovative approaches. One city, Auburn, however, had an innovative and effective approach. In short, in that city BID members who are delinquent in their assessment fees may have their city business license suspended until full payment is made. Auburn city staff commented that since they implemented this approach, they have almost 100% compliance with fee assessment payment. For these reasons, staff propose amendments to the relevant section of Title 3.75 related to delinquent payments (ECC 3.75.080) that would institute a similar approach to Auburn's. The amendments proposed in the attached ordinance would do the following: Clarify what a delinquent fee is and when it is considered delinquent; Clarify how the 12% per annum delinquency charge is calculated and applied; and Add that an annual renewal of business's city business license may be suspended if that businesses has outstanding delinquent BID assessment fees, pursuant to the additional provisions of ECC 4.72 (general business license -related provisions), attached here for reference. In addition to the proposed code amendments, the City staff propose the following: Upon approval and implementation of the proposed code amendments, the City Finance Director will issue notice of a 60-day amnesty period, during which any BID member with outstanding delinquent assessment fees will be granted a 50% discount on said delinquent fees. This amnesty period is intended to provide an incentive to bring every BID member into compliance as the new delinquent - payment provisions are brought on line. The Council Finance Committee reviewed this proposal at its 12/10/19 meeting and recommended approval at the City Council Regular Meeting of 12/17/19. Attachments: 2019-12-05 BID Delinquent Fees Code Amendment Ordinance - final Chapter 4.72 BUSINESS LICENSE Packet Pg. 263 8.1.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 3.75.080 OF THE EDMONDS CITY CODE ENTITLED "DELINQUENT PAYMENTS" PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, Edmonds City Code Section (ECC) 3.75.080 entitled "Delinquent Payments" governs charges and procedures associated with delinquent payments of assessment fees associated with the Downtown Edmonds Business Improvement District (BID); and WHEREAS, a small but persistent minority of BID merchants are in arrears for their quarterly or annual assessment fees; and WHEREAS, the City Finance Director is authorized by ECC 3.78.080 to use a collection agency to collect any unpaid assessments; and WHEREAS, the use of a collection agency has not resulted in significant collection of delinquent fees, nor has significantly deterred continued delinquency in fee payment; and WHEREAS, it is in the interest of the City, the Downtown business community, and the greater, fee -paying BID membership to encourage BID members to pay their corresponding assessment fees in full and on a timely basis, which has led to consideration of the below -cited ECC amendments; and WHEREAS, the BID members' assessment fees fund enhancements throughout Downtown Edmonds, including after-hours parking, pedestrian amenities, area -wide marketing, special events, etc., intended to attract visitors and shoppers to enhance and sustain greater economic activity; and WHEREAS, promotion of economic activity and vitality in Downtown Edmonds is of paramount concern to the residents and businesses by sustaining businesses, creating jobs, enhancing quality of life, and generating municipal revenue; Packet Pg. 264 8.1.a NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1. Section 3.75.080 of the Edmonds City Code, entitled "Delinquent payments," is hereby amended to read as follows (new text is shown in underline; deleted text is shown in stye-through): ....................................................................................................................................................................................................................................................................................................................................... 3.75.080 Delinquent payments. If the assessment fee is not paid before or during the quarter to which it pertains, the fee is considered delinquent. Once delinquent, Iif the assessment is not paid within 60 days after its due date, a delinquency charge shall be added and calculated at an interest rate of 12 percent per annum of the due amount. The delinquency charge shall be applied to the total assessment fee deemed delinquent at a rate of 12 percent per annum, calculated on a daily basis for the period the fee is delinauent until the delinauent fee is baid in full. The f:,,. nee dire tor- is authorized to The mayor or his designee is authorized to suspend the annual renewal of an establishment's city business license until any outstanding assessment fees, includingdelinquency charges,paid in full, pursuant to ECC 4.72. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR DAVE EARLING Packet Pg. 265 8.1.a ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: M JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 266 8.1.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING SECTION 3.75.080 OF THE EDMONDS CITY CODE ENTITLED "DELINQUENT PAYMENTS" PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2019. 4840-7251-8158, v. 1 4 CITY CLERK, SCOTT PASSEY Packet Pg. 267 12/12/2019 Chapter4.72 BUSINESS LICENSE Chapter 4.72 BUSINESS LICENSE Sections: 4.72.010 Definitions. 4.72.020 Business license required. 4.72.021 Threshold exemption. 4.72.023 Repealed. 4.72.030 Procedure. 4.72.040 Fee — Terms — Penalty. 4.72.050 Ineligible activities. 4.72.055 Denial of license — Hearing. 4.72.060 Revocation or suspension. 4.72.065 Transfer or sale of business — New license required. 4.72.070 Penalty for violation. 4.72.010 Definitions. w In construing the provisions of this chapter, save when otherwise declared or clearly apparent from z w the context, the following definitions shall be applied: U J N Cn LU A. Person. The term "person" shall include one or more persons of either sex, corporations, z Cn partnerships, associations, or other entity capable of having an action at law brought against such m entity, but shall not include employees or persons licensed pursuant to this chapter. ti L B. Business. The term "business" includes all services and activities engaged in with the object of pecuniary gain, benefit or advantage to the person, or to any other person or class, directly or indirectly, whether part-time or full-time. M U Q https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 268 12/12/2019 Chapter4.72 BUSINESS LICENSE C. Engaging in Business. The term "engaging in business" means commencing, conducting, or continuing in business, and also the exercise of corporate or franchise powers, as well as liquidating N a business when the liquidators thereof hold themselves out to the public as conducting such business. 1. This section sets forth examples of activities that constitute engaging in business in the city, and establishes safe harbors for certain of those activities so that a person who meets the criteria may engage in de minimis business activities in the city without having to pay a business license fee. The activities listed in this section are illustrative only and are not intended to narrow the definition of "engaging in business" in subsection (C) of this section. If an activity is not listed, whether it constitutes engaging in business in the city shall be determined by considering all the facts and circumstances and applicable law. 2. Without being all-inclusive, any one of the following activities conducted within the city by a person, or its employee, agent, representative, independent contractor, broker or another acting on its behalf, constitutes engaging in business and requires a person to register and obtain a business license: a. Owning, renting, leasing, maintaining, or having the right to use, or using, tangible personal property, intangible personal property, or real property permanently or temporarily located in the city. b. Owning, renting, leasing, using, or maintaining an office, place of business, or other establishment in the city. c. Soliciting sales. 6 w Cn d. Making repairs or providing maintenance or service to real or tangible personal property, w U including warranty work and property maintenance. J Cn Cn w e. Providing technical assistance or service, including quality control, product inspections, N warranty work, or similar services on or in connection with tangible personal property sold 00 N ti by the person or on its behalf. L Q f. Installing, constructing, or supervising installation or construction of real or tangible personal property. E g. Soliciting, negotiating, or approving franchise, license, or other similar agreements. a https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/Edmonds0472.htm1#4.72 1 Packet Pg. 269 12/12/2019 Chapter4.72 BUSINESS LICENSE h. Collecting current or delinquent accounts. i. Picking up and transporting tangible personal property, solid waste, construction debris, or excavated materials. j. Providing disinfecting and pest control services, employment and labor pool services, home nursing care, janitorial services, appraising, landscape architectural services, security system services, surveying, and real estate services including the listing of homes and managing real property. k. Rendering professional services such as those provided by accountants, architects, attorneys, auctioneers, consultants, engineers, professional athletes, barbers, baseball clubs and other sports organizations, chemists, psychologists, court reporters, dentists, doctors, detectives, laboratory operators, teachers, veterinarians. I. Meeting with customers or potential customers, even when no sales or orders are solicited at the meetings. m. Training or recruiting agents, representatives, independent contractors, brokers or others, domiciled or operating on a job in the city, acting on its behalf, or for customers or potential customers. n. Investigating, resolving, or otherwise assisting in resolving customer complaints. o. In-store stocking or manipulating products or goods, sold to and owned by a customer, regardless of where sale and delivery of the goods took place. p. Delivering goods in vehicles owned, rented, leased, used, or maintained by the person or w z another acting on its behalf. w U J N Cn 3. If a person, or its employee, agent, representative, independent contractor, broker or another Z acting on the person's behalf, engages in no other activities in or with the city but the following, m it need not register and obtain a business license: ti a. Meeting with suppliers of goods and services as a customer. L U b. Meeting with government representatives in their official capacity, other than those performing contracting or purchasing functions. U Q https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 270 12/12/2019 Chapter4.72 BUSINESS LICENSE c. Attending meetings, such as board meetings, retreats, seminars, and conferences, or other meetings wherein the person does not provide training in connection with tangible personal property sold by the person or on its behalf. This provision does not apply to any 4 board of directors member or attendee engaging in business such as a member of a board of directors who attends a board meeting. y d. Renting tangible or intangible property as a customer when the property is not used in the city. e. Attending, but not participating in, a "trade show" or "multiple vendor events." Persons participating at a trade show shall review the city's trade show or multiple vendor event ordinances. f. Conducting advertising through the mail. g. Soliciting sales by phone from a location outside the city. 4. A seller located outside the city merely delivering goods into the city by means of common carrier is not required to register and obtain a business license; provided, that it engages in no other business activities in the city. Such activities do not include those in subsection (C)(3) of this section. The city expressly intends that engaging in business include any activity sufficient to establish nexus E for purposes of applying the license fee under the law and the Constitutions of the United States and E the state of Washington. Nexus is presumed to continue as long as the taxpayer benefits from the activity that constituted the original nexus generating contact or subsequent contacts. 0 U w D. Rental Unit. The term "rental unit" shall mean a separate room or apartment leased for human z LU occupancy and contained within a single structure, and shall include the operations of rooming 0 houses, boarders within private residences and the operation of bed and breakfast establishments. w z Cn E. Private Residence. The term "private residence" shall mean a separate, freestanding structure m N leased for residential purposes and human occupancy by one "family" as defined by ECDC L 21.30.010. a U F. Day. The term "day" when used in this chapter shall refer to days on which the city of Edmonds City Hall is open for business. Any day which is defined as a holiday by ordinance and any day on which City Hall has been closed by executive order shall not constitute a "day." [Ord. 4135 § 1, 2018; a https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 271 12/12/2019 Chapter4.72 BUSINESS LICENSE Ord. 3900 § 2, 2012; Ord. 3834 § 3, 2011; Ord. 3439 § 1, 2003; Ord. 2562, 1986; Ord. 2536 § 2, 1985; Ord. 2315 § 1, 19821. 4.72.020 Business license required. It shall be unlawful for any person to operate, engage in or practice any business in the city of Edmonds without first having obtained a business license from the city. If more than one business is located on a single premises, a separate license shall be required for each separate business conducted, operated, engaged in or practiced. [Ord. 4135 § 1, 2018; Ord. 3282 § 1, 1999; Ord. 1139 § 1, 1965]. 4.72.021 Threshold exemption. To the extent set forth in this section, the following persons and businesses shall be exempt from the registration, license and/or license fee requirements as outlined in this chapter: A. Any person or business whose annual value of products, gross proceeds of sales, or gross income of the business in the city is equal to or less than $12,000 and who does not maintain a place of business within the city shall be exempt from the general business license requirements in this chapter. The exemption does not apply to regulatory license requirements or activities that require a specialized permit. B. Those businesses or occupations which are regulated pursuant to, or for which licenses or franchises are required by, the following chapters of the Edmonds City Code: 3.20 (Business License and Occupation Tax); 4.11 (Motor Vehicle Wreckers); 4.12 (Peddlers, Solicitors and Street Vendors); 4.20 (Liquor License — Investigations); 4.48 (Cabaret Dances); 4.50 (Licensing of Public Massage Parlors and Public Bathhouses); 4.56 (Sound Trucks); 4.60 (Taxicabs); 4.68 (Community Antenna Television Systems); https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 272 12/12/2019 Chapter4.72 BUSINESS LICENSE 4.75 (Pawnbrokers). [Ord. 4135 § 1, 2018]. 4.72.023 Registration of transient accommodations. Repealed by Ord. 3900. [Ord. 2566 § 1, 1986]. 4.72.030 Procedure. A. Application for the business license shall be made in writing to the city clerk upon a form provided by the city clerk, and the applicant shall at the same time deposit with the city clerk in advance the license fee herein required. The application shall state the nature and address or addresses of the business or businesses, or proposed business or businesses, of the applicant, and such other information as requested by the city clerk. B. If the applicant be a partnership, the application must be made by one of the partners; if a corporation, by one of the officers thereof; if a foreign corporation, partnership or nonresident individual, by the resident agent or local manager of the corporation, partnership or individual. C. The city clerk shall present all applications for licenses to the mayor. The mayor shall cause an investigation of the application to be made by the proper city officials and shall grant or refuse to grant the license within 15 days of the date of application. If an application is refused the reason for refusal shall be designated on the application. The fee shall not be refunded. [Ord. 4135 § 1, 2018; Ord. 1139 § 1, 1965]. 4.72.040 Fee — Terms — Penalty. a A. Commencing January 1, 1977, business licenses required to be obtained pursuant to this chapter o shall be issued on a calendar year basis and shall expire on December 31 st of the year for which U w they are issued. z w U J B. Fees for an annual business license issued hereunder shall be as follows: Cn w Cn 1. The fee for an application for a new business license for any business that is not a home m occupation, as provided in ECDC 20.20.010, to be operated from any real estate within the city ti of Edmonds shall be $125.00; a 2. The fee for an application for a new business license for a new home occupation business, as provided in ECDC 20.20.010, to be operated from any residential real estate within the city of Edmonds shall be $100.00; a Q https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 273 12/12/2019 Chapter 4.72 BUSINESS LICENSE 3. The fee for an application for a new business license for any other business conducted for, under contract with or by providing services to any person within the city shall be $50.00; and 4. The fee for an application for an annual renewal of a business license shall be $50.00 for any business operated within the city of Edmonds. C. All businesses required to renew licenses hereunder shall obtain the same and pay all fees required on or before January 31 st of each respective year. Any business which fails to renew and pay the license fees within said period of time shall, in addition to any other penalties provided in this chapter, be assessed a penalty for such late application and/or payment. The penalty for late renewal and/or payment made between February 1 st and February 28th of each respective year shall be equal to 100 percent of the license fee for said business. The penalty for late renewal and/or payment made after February 28th of each respective year shall be equal to 200 percent of the license fee for said business. D. Repealed by Ord. 3036. [Ord. 4135 § 1, 2018; Ord. 3976 § 1, 2014; Ord. 3710 § 1, 2008; Ord 3282 § 2, 1999; Ord. 3084 § 1, 1996; Ord. 3036 §§ 1, 2, 1995; Ord. 2191 §§ 1, 2, 1981; Ord. 1828 § 1, 1976; Ord. 1139 § 1, 1965]. 4.72.050 Ineligible activities. Notwithstanding any provisions hereof to the contrary, a license hereunder may not be issued to any o person who uses or occupies or proposes to use or occupy any real property or otherwise conducts or proposes to conduct any business in violation of the provisions of any ordinance of the city of Edmonds or the statutes of the state of Washington. The granting of a business license shall in no a way be construed as permission or acquiescence in a prohibited activity or other violation of the law. 0 [Ord. 4135 § 1, 2018; Ord. 1139 § 1, 1965]. U w Cn z 4.72.055 Denial of license — Hearing. LU In the event that a license is denied under this chapter based on the provisions of ECC 4.72.050, or y Cn for any other lawful reason, the applicant may request a hearing. Such request shall be in writing and Z filed within 10 days of the date of written denial by the city of a license application. A hearing shall be m scheduled within 30 days before the hearing examiner. The hearing shall proceed in the following F_ format: L r a A. The applicant/appellant shall present proof of the nature of the activities which it seeks to conduct pursuant to a business license in the city of Edmonds. E 0 r r El https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.html#4.72 I Packet Pg. 274 12/12/2019 Chapter4.72 BUSINESS LICENSE B. The city shall have the burden of establishing, by a preponderance of the evidence, that the activities are in violation of a provision of any ordinance of the city of Edmonds, or the general statutes of the state of Washington. C. The applicant/appellant may then present any rebuttal testimony which it wishes to present The hearing examiner shall enter written findings of fact and conclusions of law. No motion for reconsideration shall be available to either party. Appeal of the final decision shall be to the Snohomish County superior court in accordance with the applicable laws of the state of Washington [Ord. 4135 § 1, 2018; Ord. 3834 § 1, 2011 ]. 4.72.060 Revocation or suspension. The mayor or his designee may, at any time, suspend or revoke any license issued hereunder whenever the licensee or officer or partner thereof has been convicted in any court of competent jurisdiction of violating any statute of the United States or the state of Washington or any ordinance of the city of Edmonds upon the business premises stated in the license or in connection with the business stated in the license; where the business activity violates ECC 4.72.050; or where the place of business does not conform to the ordinances of the city of Edmonds. Prior to such suspension or revocation, the permittee shall be provided an opportunity for a hearing. The licensee shall be notified in writing by sending a written notice to the address stated on the license of the intention of the city to revoke or suspend said license. The applicant may then appeal by filing written notice with the city clerk within 10 days of the notice of revocation or suspension. The city clerk shall schedule a hearing within 20 days before the hearing examiner. The licensee may appear at that time and be heard in opposition to such revocation or suspension. [Ord. 4135 § 1, 2018, Ord. 3834 § 2, 2011; Ord. 1139 § 1, 1965]. w 4.72.065 Transfer or sale of business — New license required. Cn z LU Upon the sale or transfer of any business licensed by this chapter, the license issued to the prior 0 J owner or transferor shall automatically expire on the date of such sale or transfer and the new owner cn w intending to continue such business in the city of Edmonds shall apply for a new business license Z Cn pursuant to the procedures established by this chapter. [Ord. 4135 § 1, 2018; Ord. 2315 § 2, 1982]. m N ti 4.72.070 Penalty for violation. Any person, as defined herein, and the officers, directors, managing agents, or partners of any U corporation, firm, partnership or other organization or business violating or failing to comply with any provisions of this chapter shall be guilty of a misdemeanor and, upon conviction, shall be punished by E M a fine in any sum not exceeding $250.00 or by imprisonment for a period not exceeding nine months, Q https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 275 12/12/2019 Chapter4.72 BUSINESS LICENSE or both, and each day of violation shall constitute a separate offense. [Ord. 4135 § 1, 2018; Ord. 1139 § 1, 1965]. The Edmonds City Code and Community Development Code is current through Ordinance 4161, passed October 15, 2019. Disclaimer: The city clerk's office has the official version of the Edmonds City Code and Community Development Code . Users should contact the city clerk's office for ordinances passed subsequent to the ordinance cited above. City Website: http://www.edmondswa.gov/ City Telephone: (425) 775-2525 Code Publishing Company https://www.codepublishing.com/WA/Edmonds/#!/Edmonds04/EdmondsO472.htm1#4.72 1 Packet Pg. 276 8.2 City Council Agenda Item Meeting Date: 12/17/2019 Ordinance to Repeal Ordinance 3303 Staff Lead: Scott James Department: Administrative Services Preparer: Scott James Background/History Council Finance Committee recommended this item be place onto the Council consent agenda. Staff Recommendation Review and approve Ordinance No. XXXX to repeal Ordinance No. 3303, as part of the Consent Agenda. Narrative Ordinance 3303 was passed in April 25, 2000 establishing a purchasing policy for the City. On February 10, 2009, the finance committee considered some revisions to the April 2000 Purchasing Policy. On February 17, 2009, the City Council adopted those revisions to the April 2000 Purchasing Policy on the consent calendar, but apparently did not do so using an ordinance. Ordinance 3303 should have been repealed at that time. But it was not repealed, which left two different purchasing policies on the books from 2009 until today. On October 4, 2011, the City Council adopted an amendment to the 2009 Purchasing Policy with respect to change orders. On May 2, 2017 the City passed Resolution 1387 entitled Amending the City's Contracting and Purchasing Policies, which was intended to replace all previously adopted Purchasing Policies. When Resolution 1387 was passed we were not aware of Ordinance 3303. In order to resolve any conflict that might exist from the failure to repeal Ordinance 3303, we need to repeal Ordinance 3303, which we are proposing today. If council action on this matter is deferred, for whatever reason, the administration will continue to apply Resolution 1387 unless directed otherwise by the city council. The proposed action to repeal Ordinance 3303 will provide clear direction to the administration with regard to its ongoing operations. Completely separate from the need to repeal old purchasing policies is the issue of applicability of any purchasing policy to the City Attorney contract. For what it is worth, we are providing the following additional factual information with regard to whether the purchasing policies apply to City Attorney contracts: • Section 2 of Ordinance 3303 (adopted in 2000) states that: "The City Council reserves the right to approve deviations from said policy when, in its sole discretion, the City Council deems it appropriate Packet Pg. 277 8.2 • On February 20, 2007, the City Council approved a four-year contract extension with then -City Attorney Ogden Murphy Wallace PLLC on the consent calendar. There is no indication that an RFP process was used in conjunction with this renewal. There was probably at least one more contract extension with Ogden Murphy Wallace between 2000 and 2007 where an RFP process was not used, but we have not been able to locate it. • On December 7, 2010, after the City has already commenced an RFP process for City Attorney, the City Council pulled a proposed revision to ECC 2.05.010 from the Consent calendar and referred the matter to the finance committee. • On January 11, 2011, the finance committee analyzed ECC 2.05.010 and the City's purchasing policies in relation to the pending City Attorney RFP. • On January 18, 2011, Councilmember Bernheim, in reporting on the finance committee meeting stated that: "The City Attorney selection process will proceed without the change to the process." • As had been the custom with renewals of the Ogden Murphy Wallace contract, the City Council approved extensions to the Lighthouse contract in 2014 and 2018 without using an RFP process. If, after reviewing these facts and the attached materials, there remains any material question as to whether Ordinance 3303 requires the City Council to use an RFP process before extending the City Attorney's contract, the City Council could seek an opinion from independent legal counsel as it always has the right to do. Attachments: Ordinance to Repeal Ordinance 3303 Ordinance 3303 2010.12.07 Item 2.1 2010.12.07 minutes 2011.01.11 item 2.A from finance committee 2011.01.18 minutes Packet Pg. 278 8.2.a M A 1110 10 00 W. Vv. . AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING ORDINANCE 3303; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, on April 25, 2000 the Edmonds City Council passed Ordinance 3303 establishing a Purchasing Policy for the City; and WHEREAS, on February 10, 2009, the finance committee considered some revisions to the April 2000 Purchasing Policy; and WHEREAS, on February 17, 2009, the City Council adopted those revisions to the April 2000 Purchasing Policy on the consent calendar, but apparently did not do so using an ordinance; and WHEREAS, in 2011, the City Council considered and adopted an amendment to the 2009 Purchasing Policy with respect to change orders; and WHEREAS, on May 2, 2017 the Edmonds City Council passed Resolution 1387 entitled Amending The City's Contracting & Purchasing Policies, which was intended to replace all previously adopted purchasing policies; and WHEREAS, the City of Edmonds is committed to the highest standards of responsible financial management; and WHEREAS, the City of Edmonds has determined that internal financial reporting requirements are more appropriately adopted by resolution than by ordinance; and WHEREAS, Ordinance 3303 should have been repealed in 2009; and WHEREAS, the City of Edmonds has determined to repeal Ordinance 3303 of the Edmonds City Code; Packet Pg. 279 8.2.a THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Repealer. The following ordinance is hereby repealed: A. Ordinance 3303, entitled An Ordinance of the City of Edmonds, Washington, amending the provisions of the Edmonds City Code by the repeal of Chapter 2.80, adopting a new Purchasing Policy in the form set forth in the attached Exhibit A, and fixing a time when the same shall become effective. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance, being an administrative function of the city council, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR DAVE EARLING ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: Packet Pg. 280 8.2.a :• JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 281 8.2.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2019, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, REPEALING ORDINANCE 3303; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2019. CITY CLERK, SCOTT PASSEY 2 Packet Pg. 282 8.2.b 0006.900000 WSS/gjz 4/18/00 ORDINANCE NO.3303 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF THE EDMONDS CITY CODE BY THE REPEAL OF CHAPTER 2.80, ADOPTING A NEW PURCHASING POLICY IN THE FORM SET FORTH IN THE ATTACHED EXHIBIT A, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City of Edmonds has previously adopted an ordinance establishing a process for the selection of professional consultants, and WHEREAS, the City Council finds that the provisions of state law provide adequate direction, protections and limitations on the selection of professional consultants and that the City ordinance is therefore redundant as well as unnecessarily limiting the selection process, and WHEREAS, the City Council finds it to be in the public interest to adopt a policy by reference in order to provide greater flexibility in the administration of its purchasing and consultant selection processes, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Edmonds City Code is hereby amended by the repeal of Chapter 2.80 Professional Consultants. Section 2. A purchasing policy in the format established by the attached Exhibit A is hereby adopted, such Exhibit being incorporated by reference as fully as if herein set forth. The City Council reserves the right to approve deviations from said policy when, in its sole {WSS433885.D0C;1/00006.900000/} - 1 - Packet Pg. 283 8.2.b discretion, the City Council deems it appropriate or, in such emergency situations or other circumstances as authorized by state law, when the Mayor or his designee deems it appropriate. In the event of deviation by the Mayor in an emergency or other statutorily authorized circumstance, the Mayor or his designee shall promptly report to the City Council regarding such deviations. Section 3. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MA;00R, G HAAKENSON ATTEST/AUTHENTICATED: 16 CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF Y AT Y: BY �?!— W. SCOTT SNYDER FILED WITH THE CITY CLERK: 04/21/2000 PASSED BY THE CITY COUNCIL: 04/25/2000 PUBLISHED: 04/30/2000 EFFECTIVE DATE: 05/05/2000 ORDINANCE NO. 3303 (WSS433885.DOC;1/00006.900000/) - 2 - Packet Pg. 284 8.2.b SUMMARY OF ORDINANCE NO.3303 of the City of Edmonds, Washington On the 25th day of April, 2000, the City Council of the City of Edmonds, passed Ordinance No. 3303. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF THE EDMONDS CITY CODE BY THE REPEAL OF CHAPTER 2.80, ADOPTING A NEW PURCHASING POLICY IN THE FORM SET FORTH IN THE ATTACHED EXHIBIT A, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this 26th day of April, 2000. CITY CLERK, SANDRA S. CHASE {WSS433885.DOC;1/00006.900000/}- 3 - Packet Pg. 285 8.2.b EXHIBIT A Q Packet Pg. 286 8.2.b Table of Contents Page Policy.............................................................................................................2 Purpose...........................................................................................................2 Authority..........................................................................................................2 Procurement of Goods & Services.......................................................................2 Purchasing Parameters...................................................................................2 Conflicts of Interest........................................................................................3 Recyclables..................................................................................................3 SurplusItems................................................................................................3 BiddingRequirements.......................................................................................3 CompetitiveBid...r........................................................................................4 BidProcedures............................................................................................4 Small Works Roster.......................................................................................6 Purchase of Professional & Technical Services......................................................7 Interlocal Agreements....................................................................................8 Sole Source Procurement...............................................................................8 Special Market Conditions ................................... ........................... ..........8 Emergencies................................................................................................8 Reimbursement of Expenses..............................................................................8 Travel and Meeting Expenses.............................................................................8 Advance Travel Requests.................................................................................9 OtherIssues..................................................................................................... Store -issued Charge Cards.............................................................................9 BankCredit Cards........................................................................................9 Hand -Issued Checks....................................................................................... PettyCash................................................................................................... BudgetAdjustments.....................................................................................10 FinanceCommittee........................................................................................10 Attachments 1. Purchasing Parameters 2. Purchase Quotation Sheet 3. Statement of Bidder's Qualifications 4. Claim for Expenses 5. Advance Travel Fund Request 6. Budget Adjustment Request P:ReportsTurPol Packet Pg. 287 8.2.b Policy The City of Edmonds will acquire equipment, materials, and services in a manner that results in the most efficient delivery of services considering cost and value received. To avoid conflict of interest, procurement will be impartial. Procurement of goods and services will provide the City with the best quality for the best value. Purchases will be made within budget limits and to meet goals and objectives approved in the City's budget. Potential purchases that are not within budget limits will be pre -approved through a budget amendment process. All City purchases will ultimately be approved by the City Council through the voucher approval process. Purpose This administrative manual establishes City responsibilities and policies, procedures, and practices to follow to purchase equipment, materials, and services. All employees must follow established policies and procedures. Adherence to policies and procedures will ensure that public purchases and contracts are open, fair, and at the least cost to the public. Policies and procedures are divided into four major areas: 1) Procurement of Goods and Services, 2) Bidding Requirements, 3) Reimbursement of Expenses, and 4) Other Issues. Authority A department director (or designee), acting within their department budget, is authorized to provide for supplies and services purchases. To ensure the City's fiscal responsibility, purchases are coordinated through the Administrative Services Department. The City's procurement procedures are based on Revised Code of Washington guidelines, Edmonds City Council adopted resolutions and ordinances, the State Auditor's Office, and the Municipal Research Services Center. Procurement of Goods and Services Purchasing Parameters (Attachment 1) Purchases costing less than $5,000 may be made by the department director or designee. 2. Purchases costing more than $5,000 and less than $15,000 require at least three telephone quotes, unless the item(s) are from a sole source vendor. Purchases in this price range require the requesting department director's (or designee's) pre - approval and completion of the vendor quote form. Vendor quote forms may be obtained from the Financial Services Division (Attachment 2). 2 P:Reports: PurPol Packet Pg. 288 8.2.b 3. Purchases costing more than $15,000 and less than $30,000 require written quotations from a minimum of three vendors, unless the item(s) are from a sole source vendor. In addition, the Mayor or Finance Director and requesting department director must approve purchase orders in this range prior to the purchase transaction. At the time of solicitation, the City will not inform a vendor of other vendors' quotes. Purchases in excess of $30,000 and less than $50,000 must satisfy the requirements of Item 3, above. Also, these items must be placed on the Council consent agenda. 4. A sole source vendor is characterized as the one and only source for the product or service. Purchases in excess of $5,000 from a sole source vendor require prior approval of the Administrative Services Department Director or designee. 5. Purchases in excess of $50,000 must be bid competitively per RCW 35.23.352. See Competitive Bid, Item 3, below. Conflicts of Interest The City will not accept donations of materials or services in return for a commitment to continue or initiate a purchasing agreement. No employee will participate in a procurement when they are aware of a conflict of interest, or accept gifts or gratuities from existing or potential vendors in return for a commitment to continue or initiate a purchasing relationship Recyclables Every effort will be made to use prbducts.made from recycled materials if such products are available, of acceptable quality, and generally priced the same as similar, non -recycled products (Resolution 766). Surplus Items The City may acquire surplus property from another government without the use of bids (RCW 39.33.010). Bidding Requirements The bid process is generally (although not exclusively) used for public works projects. RCW 39.04.010 defines public works to include all work, construction, alteration, repair or improvement other than ordinary maintenance, executed at the cost of the tax payers. (Most public works projects are multiple craft, defined as more than one type of work being executed.) 3 P:Reports: PurPol Packet Pg. 289 8.2.b Competitive Bid As authorized by City Council, the bid process will also be used under the following circumstances: 1. Projects costing less than $15,000 should use the procurement procedures defined in "Procurement of Goods and Services" above. 2. Projects costing between $15,000 and $30,000 require a pre -approved Purchase Order and short -form contract approved by the Mayor or designee. Projects between $30,000 and $50,000 must satisfy requirements of Item 2, and be placed on Council consent agenda. 3. Projects/purchases/professional services costing over $50,000 must be competitively bid, coordinated through the Administrative Services Department to ensure RCW compliance, and require bid award by City Council. 4. Public works projects valued over $20,000 but under $200,000 for a single craft public work, or over $35,000 for a multiple craft public works project for which an existing small works roster does not exist. 5. All public works projects valued over $200,000. Public works projects are governed by prevailing wage requirements, regardless of contract amount. Dollar -value ranges indicated above pertain to each purchase (including tax, if applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes and City policies. Bid Procedures 1. Request to City Council for authorization to call for bids. 2. Publication of Notice After Council authorization, the requesting department director (or designee) will publish the Call for Bids in the official newspaper or a newspaper of general circulation most likely to bring responsive bids, at least 13 days prior to bid submittal deadline. 3. Notice Contents Notice (or advertisement) for bids should contain definite specifications and procedures for bidders to use to estimate their bids. At a minimum, a bid notice for public work should include: - project title, - nature and scope of work, - where contract documents (plans and specifications) can be reviewed or obtained, - cost to obtain a set of contract documents, - place, date, and time that bids are due, 4 P:Reports: PurPol Packet Pg. 290 8.2.b statement that a bid bond must accompany the bid, and a statement that the City retains the right to reject any and all bids and to waive minor irregularities in the bidding process. In addition, providing evaluation criteria; minimum qualifications; date, time, and location of pre -bid conference (if applicable); name, address, and telephone number of the project contact; and number of required copies will help bidders prepare responsive submittals. 4. Bid Opening Bids are submitted to the City Clerk's Office, where they are time and date stamped and processed. 5. Report on Bids The requesting department director will report to the Council or Council subcommittee on all bids received. 6. Council Approval The City Council will make a recommendation for final bid award. The following shall apply to bid solicitations: • Selection of a winning offer is based primarily on low bid. Quality and expertise, however, are a consideration. • To ensure consistency and fair process, the City will use standard forms, documents, contracts, and terms and conditions, when practical. The Administrative Services Department will maintain templates for bid -related documents for use by departments. The City will use an evaluation selection committee to promote an open, proper selection. The requesting department director will appoint committee members to act in an advisory capacity. • Minimum qualifications are stated to ensure respondents are reasonably qualified (Attachment 3). Minimum qualifications cannot be used to eliminate qualified offerors. Minimum qualifications should be tested against the marketplace to ensure they aren't overly restrictive. • When practical, the City will conduct a pre -bid conference to allow a thorough discussion of the City's intent, scope, specifications, and terms. Interested companies should be encouraged to attend. 5 P: Reports: PurPol Packet Pg. 291 8.2.b Small Works Roster The Small Works Roster allows the City to evaluate the professional qualifications it has on file when a proposed project is scheduled. It may be used for public works projects valued over $20,000 and below $200,000 for a single craft public work, or over $35,000 for a multiple craft public works project. Use of.the Small Works Roster allows the City to preclude the advertisement requirements of the formal competitive process. All other bidding requirements are the same. The following steps outline the process to form a Small Works Roster: • Twice yearly the City will publish in a general circulation newspaper the existence of the Small Works Roster. • All qualified, licensed, or registered contractors will be invited to be on the Roster. • The Roster may be either a single list or several lists of contractors based on construction discipline or project type. • For each project, The City will develop a procedure to secure telephone or written quotations from (whenever possible) at least five appropriate contractors on the Roster. Whenever possible, at least one of the contractors invited to submit a proposal will be a minority- or woman -owned firm. The City may invite proposals from more than five or all appropriate contractors on the Roster. • The contract must be awarded to the contractor submitting the lowest responsible quote. • Once a contractor has been invited to submit a proposal, that contractor will not be offered another opportunity until all other appropriate contractors on the Roster have been given the opportunity to submit a proposal on a project. A list of contracts awarded through the Small Works Roster process will be posted at least bi-monthly. The list will contain the contractor's name, contract amount, brief description of the work awarded, date awarded, and where the contract is available for public inspection. Vendors/contractors selected off the Small Works Roster are not relieved from observing applicable legal requirements such as Performance Bond, Prevailing Wage, Labor and Material Bonding, etc. 6 P:Reports:PurPol Packet Pg. 292 8.2.b Purchase of Professional and Technical Services A. Non -Architectural and Engineering Services 1. Professional and technical services include disciplines such as attorneys, computer programmers, financial analysts, bond counsels, artists, planners, and real estate appraisers. 2. Purchase of professional services require completion of a City professional service contract that describes services to be performed and purchase price. 3. The Mayor or designee must pre -approve purchases of professional services in excess of $15,000. Contracts between $30,000 and $50,000 must satisfy requirements of Item 3 and be placed on Council consent agenda. 4. The Edmonds City Council must pre -approve professional service contracts in excess of $50,000. 5. Prior experience with the City, timeframe for completing projects, and the value of a negotiated agreement (versus the procurement process authorized for securing architectural/engineering services in RCW 39.80.010.60 and/or RCW 39.29) will be considered when choosing a consultant/firm to perform professional services, as defined in this section. B. Architectural and Engineering WE) Services Procurement of A/E services will be in accordance with RCW 39.80.010.60. The statute requires advance notice of the requirement for professional services (39.80.030), evaluation of firms' qualifications and performance (39.80.040), and negotiation with firms in accordance with adjudged qualifications (39.80.050). A/E purchases will be coordinated through the Financial Services Division to ensure RCW compliance. 2. The Mayor or designee must pre -approve purchase of A/E services. In addition, contracts between $30,000 and $50,000 must be placed on the Council consent agenda. 3. Purchase of A/E services require completion of a City professional service contract that describes services to be performed and purchase price. 4. The Edmonds City Council must pre -approve A/E service contracts in excess of $50,000. Contracts for services cannot be broken into multiple agreements to avoid compliance with this policy or State statutes. 7 RReportsTurPol Packet Pg. 293 8.2.b Interlocal Aareements Bidding by City departments is not required when purchases of materials, supplies, or equipment are made under State standard contracts or similar contracts executed by and through other local governments which have complied with state bidding requirements. The City must have an interlocal agreement with the city, state, or other government prior to the bid. All other procurement approval requirements must be maintained. Sole Source Procurement If, after conducting a good faith review of available resources, the requesting department director determines that there is only one source of the required materials, supplies, or equipment, a purchase contract may be awarded without complying with established bid requirements. The requesting department director will submit a written request for sole source procurement to the Administrative Services Director for approval, and conduct price, terms, and delivery negotiations, as appropriate. The vendor must certify that the City is getting the lowest offered price. Special Market Conditions The Mayor (or designee) will consider waiving established bidding requirements if an opportunity arises to purchase favorably -priced equipment at an auction, or supplies or used goods that will be sold before the City can conduct the bid process. Emergencies In case of an emergency that threatens City property or the safety of citizens and/or staff, the Mayor (or designee) -can waive bid requirements to purchase goods, materials, or services to stabilize the emergency condition. Purchase order(s) must be properly documented as an emergency as soon as possible following the event. Within two weeks of confirming the emergency existed, the City Council will adopt a resolution certifying the emergency situation existed. Reimbursement of Expenses Travel and Meetina Expenses Travel or training requires the requesting department director's prior approval. Expenses incurred on authorized travel will be reimbursed as submitted on the required, itemized, Claim for Expenses form (Attachment 4). Receipts must be submitted with the claim form for all expenses except meals. To qualify for reimbursement, submitted expenses must be within 90 days of incurrence, reasonable and prudent under the circumstances, and directly relate to the conduct of City business or service. Reimbursement for personal expenses is prohibited. Travel mileage by private vehicle is reimbursed at the City's established rate, which is the current IRS rate. Please see Ordinance 3214 and City Code 600.13 for more information. 8 PAeportsTurPol Packet Pg. 294 8.2.b Advance Travel Reauests The Advance Travel Fund provides cash in advance of out-of-town travel. Advanced funds are used to defray necessary costs while performing official duties. Requests for advance travel funds are submitted on the Advance Travel Fund Request Form (Attachment 5), with pre -approval from the Human Resources Director. Funds are made payable to the applicant. Settlement of advanced funds will be made on or before the 1 oth day following return from travel by submitting a completed, director -approved Claim for Expenses form to the Financial Services Division. If the traveler's expenses were less than the advanced amount, the unspent portion of the advance must accompany the Claim for Expenses form. If the traveler's expenses were in excess of the amount advanced, the Claim for Expenses form must list the additional, approved expenses with two copies submitted to the Financial Services Division. A check for the difference will be processed. Other Issues Store -Issued Charge Cards It is sometimes necessary to use store -issued charge cards. The Financial Services Manager will set up the authorized account in such cases. Bank Credit Cards Bank credit cards can be issued with the approval of the Administrative Services Director. They are to be used solely for City -authorized business purposes. Please see Credit Card Policy. Hand -Issued Checks Checks may be hand -issued to avoid incurring penalties, interest, or late charges. Submit requests for hand -issued checks to the Financial Services Division. Manual checks will be approved by the Financial Services Manager. Departments should avoid requests for hand -issued warrants by informing vendors of invoice deadlines and payment schedules. Petty Cash Petty cash funds cover minor disbursements. Employees may be reimbursed from petty cash funds for authorized purchases that total less than the established, petty -cash limit. 9 RReportsTurPol Packet Pg. 295 8.2.b Budaet Adiustments Each department's authorizing staff must ensure that purchases are initiated only when departmental appropriations are sufficient to cover the anticipated cost. Expenditures that exceed departmental appropriations require the Mayor's approval via the Budget Adjustment Request Form (Attachment 6). Finance Committee This committee, composed of two Council members and the Administrative Services Director, will review and update the City of Edmonds' purchasing and accounts payable policies and procedures, as necessary. 10 P:ReportsTurPol Packet Pg. 296 8.2.b Attachments 1. Purchasing Parameters 2. Purchase Quotation Sheet 3. Statement of Bidder's Qualifications 4. Claim for Expenses 5. Advance Travel Fund Request 6. Budget Adjustment Request 11 P:ReportsTurPol Packet Pg. 297 8.2.b 0L O ry F- L LI NQN z �� VJ Q I D 0- w U_ L /ice v I 0 z Q 0 O !O V LL z w G L.L U 0/ 0. 0— C O U o , Z LLI � me LU o L 21 V � m W m -a aa)) + �j C o U a) a) OOLCi NO — Cd a)c Cn ��3 0)'(D =a)c O• U) L�• ID i•V� ��a) a) -p Cu O 0) L- a) =) O -2 a) �} w cuaUQ Wa- dmo C)N W 0 _ > C V% O Z L L O 'O O 0 _ CL Q — (] v a) LO L +j U (0 E of cn O (n O� .> a) p a) caooC/) >,�QV C:" -° ,�06 Cn0 �naoicn�ow � 76- a) C.�� E� O a n voo o crEo- )zm Cn O �= ��> 3� °�-°�� QQ a�i aoi ��C� 6F} �ooa0e- (�6N � 0) -C .. 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G Cu Packet Pg. 298 W W Z O F- a F- O W U) a 0 w D 0. 8.2.b a 0 N O cc .W O O O w O +' iz a o o ma M r O � Q M a d _ � w, V C O H � 'a *k O O L O N = O _ U- a a o a Na) LL O c,> L O c a Q r M M O d C Y L 7 N C 3 J 0 a �- Co o E- a- U) — = r U V _ O fC U') cU aD 69� (1) (/) o-C O CUL- O a w O d 4L C9 rn :Q N 2 0 � O a' 3CLo W Cu W I� W W r L w AFPacket Pg. 299 8.2.b Statement of Quoters/Bidder's Qualifications (Use for Purchases/Services over $50,000) Each bidder submitting a proposal shall prepare and submit as part of the bid, the data requested below: 1. Name of Quoter/Bidder 2. Business Address 3. Telephone 4. How many years has said quoter/bidder been in business under the present firm name? 5. Bank references. 6. Business License No. 7. Washington State Tax# Name of Bidder M Title DATE Packet Pg. 300 8.2.b U) N W 0 � Z Z OW 2 x G W W w LL OLL U Q U H Ito N W y Z W a x W m W 2 H Q LL C J H W G O Cu d L n m c c O � � c d a Q Cu C O N C) O C Co I� IIII m C H m is O w f`6 Packet Pg. 301 8.2.b CITY OF EDMONDS AUTHORIZATION TO ATTEND / TRAVEL Employee Date: Department/Division: Employee #: Name of Program: ❑ Required ❑ Voluntary Type of Program: El Educational ❑ Conference ❑ Training Provider of Program: Location: Dates Attending from: to: Registration/Tuition Costs: $ Account #: Required Materials: $ Account #: TOTAL TRAINING COSTS $ Salary Status During Pro ram: ❑ Paid Time ❑ Vacation ❑ Non -Paid Time Purpose & Benefit to City: Purpose: 7Date Destination: Leaving: Date Returning: Mode of Travel: Personal car Automobile Costs: Miles @ $ / Mile = $ Acct #: Other Transportation) $ Other Transportation) $ Lodging Nights) $ Account #: Meals Days) $ Other (specify): $ Account #: Advance Requested: $ Total Travel Costs: $ *Department Director will need to authorize if this is an unbudgeted expense. Packet Pg. 302 Current Year Budget Adjustment Request 1. To: Administrative Services Director Date: - Please transfer the following revenues and/or appropriations: Decrease from Increase to category acct. number amount category acct. number amount $ $ $ $ Reason Requested By Department Department Director Signature ADMINISTRATIVE SERVICES DIRECTOR: Comments: Approved Not Approved Signature 1 2. To: Mayor Date: Comments: Approved Not Approved Signature 13. To: Financial Services Division Date: I I Adjustment Recorded: SJ# Prepared By: Date: Approved By: Please see reverse side for instructions. 8.2.b D: Forms: BudAdj mt Packet Pg. 303 8.2.b STATE OF WASHINGTON, COUNTY OF SNOHODUSH, SUMMARYOFORDINANCE . f of the City ofETmonds, Washington i On the 25th day of April, 2000, the City Council of the City of! j Edmonds, passed Ordinance No. '3303. A summary of the content of said ordinance, consisting of I tthe title, provides as follows: i ;AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, (AMENDING THE PROVISIONS iOF EDMONDS CITY CODE BY THE REPEAL OF CHAPTER 2.80, ADOPTING A NEW PUR- -CHASING POLICY IN THE ,FORM SET FORTH IN THE AT- TACHED EXHIBIT A, AND FIX- �ING A TIME WHEN THE SAME jSHALL BECOME EFFECTIVE. -4 i The full text of this Ordinance will be mailed upon request. DATED this 26th day of April, �2000. CITY CLERK, a SANDRA S. CHASE ;Published: April 30, 2000. 1 Affidavit of Publication The undersigned, being first duly sworn on oath deposes and says that she is Principal Clerk of THE HERALD, a daily newspaper printed and published in the City of Everett, County of Snohomish, and State of Washington; that said newspaper is a newspaper of general circulation in said County and State; that said newspaper has been approved as a legal newspaper by order of the Superior Court of Snohomish County and that the notice ........................................ Summary of Ordinance #3303 City of Edmonds a printed copy of which is hereunto attached, was published in said newspaper proper and not in supplement form, in the regular and entire edition of said paper on the following days and times, namely: Published: April 30, 2000 ..................................................................................................................................... ......... / .....Is ....................................1s............................... and th t said npaper was regul/Ly dis ributed to its subscribers ding al s uraid period. .......................... incinal Clerk 1st Subscribed and sworn to before me this................. M. P 0) m ��.� UBtlC s . a e �@6blP/bQ�bB�� M O M M tv V C ld C 0 ftS d) Q O w tv L) c R c L 0 M O M M d V C fti C L 0 c O E t r, r r Q B-2-t Packet Pg. 304 8.2.c AM-3571 Item #: 2. J. City Council Meeting Date: 12/07/2010 Time: Consent Submitted By: Sandy Chase Department: City Clerk's Office Review Committee Committee: Action: Type: Action Information Subiect Title Ordinance amending the provisions of Edmonds City Code Section 2.05.010, Legal Counsel, Professional Services Contract, to correct a reference to a repealed City Code Chapter. Recommendation from Mayor and Staff It is recommended that the City Council adopt the proposed Ordinance. Previous Council Action N/A Narrative The Edmonds City Code currently indicates an incorrect reference to a City Code Chapter that had been previously repealed. The proposed ordinance is a "housekeeping" ordinance that removes the reference to the repealed Code Chapter. The City Code currently reads as follows: 2.05.010 Legal counsel — Professional services contract. Legal counsel services for the city of Edmonds, Snohomish County, Washington pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional services contract. The professional services contract shall be let on such basis as a majority of the Edmonds city council shall determine. The city council shall utilize the consultant selection process established by Chapter 2.80 ECC provided that the mayor shall participate with the city council consultant selection committee in the selection of up to three candidates for presentation to the city council for its final approval. A. By its contract, the city council shall approve an individual or firm to be designated as city attorney. [Ord. 3000 § 1, 1994; Ord. 2996 § 1, 1994; Ord. 926 § 1, 1962]. The proposed Ordinance removes the reference to the "city council consultant process established by chapter 2.80 ECC." Chapter 2.80 ECC was repealed by Ordinance 3303 on 04-25-2000. Ordinance 3303 also adopted the purchasing policy that includes the process regarding professional services contracts. The proposed Ordinance corrects the City Code by removing the reference to the previously repealed Code section and reads as follows: Packet Page 155 of 1211 1 Packet Pg. 305 8.2.c 2.05.010 Legal counsel. Professional services contract. Legal services for the City of Edmonds, Snohomish County, Washington, pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional services contract. The professional services contract shall rely on such basis as a majority of the Edmonds City Council shall determine. The City Council shall utilizeits adopted consultant selection process adopted by ordinance, provided, that the Mayor shall participate with the City Council consultant selection committee in the selection of up to three candidates for presentation to the City Council for its final approval. A. By its contract, the City Council shall approve an individual or firm to be designated as City Attorney. Attachments Proposed Ordinance - Reference to Repealed Code Chapter Form Review Inbox Reviewed By Date Mayor Mike Cooper 12/02/2010 03:23 PM Final Approval Sandy Chase 12/02/2010 03:38 PM Form Started By: Sandy Chase Started On: 12/02/2010 09:37 AM Final Approval Date: 12/02/2010 Packet Page 156 of 1211 1 Packet Pg. 306 8.2.c 0006.90000 WSS/gjz 11/18/10 chapter, and ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF SECTION 2.05.010 LEGAL COUNSEL. PROFESSIONAL SERVICES CONTRACT TO CORRECT A REFERENCE TO A REPEALED CITY CODE CHAPTER, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the introductory paragraph of ECC 2.05.010 refers to a repealed City WHEREAS, the correct reference should be to consultant selection processes, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Edmonds City Code, Section 2.05.010 Legal counsel. Professional services contract. is hereby amended to read as follows: 2.05.010 Legal counsel. Professional services contract. Legal services for the City of Edmonds, Snohomish County, Washington, pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional services contract. The professional services contract shall rely on such basis as a majority of the Edmonds City Council shall determine. The City Council shall utilize its adopted consultant selection process adopted by ordinance, provided, that the Mayor shall participate with the City Council consultant selection committee in the selection of up to three candidates for presentation to the City Council for its final approval. A. By its contract, the City Council shall approve an individual or firm to be designated as City Attorney. IWSS836581.DOC;1\00006.900000\ } - I - Packet Page 157 of 1211 1 Packet Pg. 307 8.2.c Section 2. Effective Date. This ordinance, being an exercise of a power specifi- cally delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE COOPER ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: :' W. SCOTT SNYDER FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. IWSS836581.DOC;1\00006.900000\ } - 2 - Packet Page 158 of 1211 1 Packet Pg. 308 8.2.c SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2010, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF SECTION 2.05.010 LEGAL COUNSEL. PROFESSIONAL SERVICES CONTRACT TO CORRECT A REFERENCE TO A REPEALED CITY CODE CHAPTER, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this day of , 2010. CITY CLERK, SANDRA S. CHASE {WSS836581.DOC;1\00006.900000\ }- 3 - Packet Page 159 of 1211 1 Packet Pg. 309 8.2.d EDMONDS CITY COUNCIL APPROVED MINUTES December The Edmonds City Council meeting was called to order at 7:03 p.m. by Mayor Cooper in the Council Chambers, 250 5`" Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Mike Cooper, Mayor Steve Bernheim, Council President D. J. Wilson, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Strom Peterson, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Peter Gibson, Student Representative STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Lorenzo Hines, Finance Director Rob Chave, Planning Manager Carl Nelson, CIO Leonard Yarberry, Building Official Debi Humann, Human Resources Director Frances Chapin, Cultural Services Manager Rich Lindsay, Parks Maintenance Manager Renee McRae, Recreation Manager Deb Sharp, Accountant Rob English, City Engineer Scott Snyder, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS Council President Bernheim requested Items F and J be removed from the Consent Agenda and Councilmember Petso requested Item K be removed. COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 30, 2010 C. APPROVAL OF CLAIM CHECKS #122514 THROUGH #122536 DATED NOVEMBER 24, 2010 FOR $357,585.18, AND #122537 THROUGH #122664 DATED DECEMBER 2, 2010 FOR $604,863.09. APPROVAL OF KELLY DAY BUY BACK CHECKS #49981 THROUGH #50015 DATED NOVEMBER 19, 2010 FOR $36,087.55, HOLIDAY BUY BACK CHECKS #50016 THROUGH #50072 DATED NOVEMBER 19, 2010 FOR $134,051.78, AND PAYROLL DIRECT DEPOSIT AND CHECKS #50073 THROUGH #50106 DATED DECEMBER 3, 2010 FOR $744,237.72. Edmonds City Council Approved Minutes December 7, 2010 Page 1 Packet Pg. 310 8.2.d D. ACCEPTANCE OF THE NOVEMBER 2010 WASHINGTON STATE LIQUOR CONTROL BOARD LIST OF BUSINESSES RENEWING LICENSES. E. QUARTERLY UPDATE ON ACTIVITIES OF CASCADE LAND CONSERVANCY AND SUSTAINABLE EDMONDS. G. ORDINANCE NO. 3824 — HOURLY POSITIONS BY PAY GRADE/TITLE AND 2011 HOURLY EMPLOYEE WAGE SCHEDULE. H. AUTHORIZATION FOR MAYOR TO SIGN COLLECTIVE BARGAINING AGREEMENT BETWEEN CITY OF EDMONDS AND EDMONDS POLICE OFFICERS' ASSOCIATION (COMMISSIONED EMPLOYEES). I. ORDINANCE NO. 3825 — AMENDING THE PROVISIONS OF EDMONDS CITY CODE SECTION 1.04.010 TO SPECIFY A MEETING PLACE FOR CITY COUNCIL MEETINGS. ITEM F: APPROVAL OF THE REAPPOINTMENT OF RICK SCHAEFER TO A 4-YEAR TERM ON THE ARCHITECTURAL DESIGN BOARD, AND ANDY ECCLESHALL FOR A 3-YEAR TERM ON THE HISTORIC PRESERVATION COMMISSION. Due to the importance of these reappointments, Council President Bernheim requested postponing approval for two weeks to allow time to review the record. It was the consensus of the Council to delay this item. ITEM J: ORDINANCE AMENDING THE PROVISIONS OF EDMONDS CITY CODE SECTION 2.05.010 LEGAL COUNSEL PROFESSIONAL SERVICES CONTRACT TO CORRECT A REFERENCE TO A REPEALED CITY CODE CHAPTER Council President Bernheim explained there was an unintended, out-of-date provision in the code that referred to a subcommittee and referring three recommendations, a procedure used when the Mayor hires a consultant. The City Attorney is hired by the City Council and he wanted to ensure the Council had an opportunity to consider the nine candidates who responded to the Request for Proposals. He requested this item be referred to the Finance Committee. The Council agreed. ITEM K: ORDINANCE ADOPTING AMENDMENTS TO THE FOLLOWING COMPREHENSIVE PLAN ELEMENTS: 2010 COMPREHENSIVE WATER PLAN; 2010 STORM AND SURFACE WATER PLAN; 2010 STREET TREE PLAN; 2010 UPDATE TO THE COMPREHENSIVE PLAN PURPOSE, EFFECT AND CONTEXT STATEMENTS; THE 2010 CAPITAL FACILITIES PLAN; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. Councilmember Petso recalled during Council consideration of Comprehensive Plan amendments, there were repeated indications that a public hearing would be held in December prior to approval of Comprehensive Plan amendments. Approval of the ordinance on the Consent Agenda contradicts with that information. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO SCHEDULE A PUBLIC HEARING REGARDING COMPREHENSIVE PLAN AMENDMENTS. Council President Bernheim asked whether the indication regarding a December public hearing had been confirmed. Councilmember Fraley-Monillas responded the minutes reflect a statement by City Attorney Bio Park that there would be a public hearing in December on final adoption of Comprehensive Plan amendments. MOTION CARRIED UNANIMOUSLY. Mayor Cooper asked whether the Comprehensive Plan amendments need to be adopted by the Council by the end of the year. Planning Manager Rob Chave answered yes, noting Mr. Park may have spoke out of turn; an Edmonds City Council Approved Minutes December 7, 2010 Page 2 Packet Pg. 311 8.2.e AM-3664 City Council Committee Meetings Date: 01/11/2011 Item #: 2. A. Time: 15 Minutes Submitted For: Councilmember Steve Bernheim Submitted By: Jana Spellman DeRartment: City Council Committee: Finance one: Information Subject Title Ordinance amending the provisions of Edmonds City Code Section 2.05.010, Legal Counsel, Professional Services Contract. Recommendation from Major and Staff Previous Council Action Narrative Councilmember Bernheim submits the attached material related to this item. Attachments Bernheim Ord - Memo Re City Attorney Inbox Reviewed By City Clerk Sandy Chase Mayor Mike Cooper Final Approval Sandy Chase Form Started By: Jana Spellman Final Approval Date: 01/07/2011 Form Review Date 01/06/2011 10:13 AM 01/07/2011 09:44 AM 01/07/2011 10:14 AM Started On: 01/06/2011 09:41 AM Packet 135 of 156 Packet Pg. 312 8.2.e TO: Edmonds City Council FROM: Steve Bernheim DATE: January 5, 2011 RE: ECC 2.05 CITY ATTORNEY Background and Suggestion. 1. The Ordinance Describing the Selection of the City Attorney Relies on a Selection Procedure that the City Council Repealed more than ten years ago. As you have heard, the Edmonds Ordinance setting for the selection process for City Attorney — ECC 2.05.010, et seq. - is flawed in that it identifies the "consultant selection process established by Chapter 2.80" as the process the council should follow when selecting a City Attorney. Exhibit A.... Unfortunately, the City Council repealed Chapter 2.80 on April 25, 2000. Exhibit B (Ordinance 3303). 2. The City Council adopted Purchasing Procedures in 2000, but did not include or refer to them in ECC 2.05, the Ordinance identifying the selection procedure for City Attorney. At the same time it repealed Chapter 2.80 ten years ago, the City Council also adopted separate "Purchasing Policies and Procedures." Exhibit C. Those April 2000 policies provided: • the Mayor must `pre -approve" any professional services contract over $15,000-, and • the City Council must "pre -approve" any professional service contracts over $50,000. Exhibit C, 2000 Purchasing Policies p. 7. The City Council did not, however, include or refer to the new purchasing polices in the City Attorney ordinance, ECC 2.05. 3. The City Council adopted new purchasing policies in 2009, but did r not include them in the City Attorney ordinance, either. The City adopted new o purchasing policies in 2009, Exhibit D, also without including or identifying them in connection with the City Attorney selection ordinance. Under the 2009 purchasing N policies, any contract with an estimated cost of over $100,000 must meet at least two requirements: E ca • the city council must approve the public solicitation "prior to advertisement. " and a • the city council must approve the contract with a value over $100,000. Exhibit D, page 2 of 10. In a major change from the 2000 Purchasing Policies, under the 2009 Purchasing Policies, the Mayor no longer preapproves contracts for- services costing more than $100, 000. Exhibit D, page 2 of 10. Bernheim Memo re: City Attorney Selection Ordinance ECC 2.05.010 PAGE 1 Packet 136 of 156 1 Packet Pg. 313 8.2.e 4. The existing ordinance refers to a repealed process, and city purchasing procedures (if they apply) have not been followed. The current code refers to a selection procedure which has been repealed .... The substitute procedure that might apply provides that the public solicitation must be pre -approved by the City Council (which did not happen) .... And it also says that the Mayor has no role in approving contracts over $100.000. So, since the ordinance that we need does not provide any specific answer (which is a very bad situation) where does that leave us ? 1. The current ordinance ECC 2.05.010 refers to a purchasing procedure that has been repealed. In my opinion, we must therefore strike out from the current ordinance all of the material relating to the repealed purchasing process, and live with what's left, as follows: 2.05.010 Legal counsel — Professional services contract. Legal counsel services for the city of Edmonds, Snohomish County, Washington pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional services contract. The professional services contract shall be let on such basis as a majority of the Edmonds city council shall determine. The-e-ity council shall atilize the eonsultant sel- established by Chapter- 2.80 ECC pF-ovided that the mayof shall pa., --- --t-the City e0uneil Consultant selection committee in the seleetion of up to thfee candidates for presentation to the eity couneil foF its Anal approval, A. By its contract, the city council shall approve an individual or firm to be designated as city attorney. [Ord. 3000 § 1, 1994; Ord. 2996 § 1, 1994; Ord. 926 § 1, 1962]. 0 2. If you don't like that result, perhaps we can conclude that by unstated implication, r the City Council substituted the 2000 Purchasing Policy for the repealed statute ... but �Q., the 2000 Purchasing Policy itself has already been superseded and replaced by the 2009 Purchasing Policy.... so .... z 3. If you don't like that result, perhaps we can conclude that by unstated implication, Q the City Council substituted the 2009 Purchasing Policy for the superseded 2000 Purchasing Policy ... but the 2009 Purchasing Policy can't apply here because there was no approval by the City Council of the public solicitation prior to advertisement, as is required by the 2009 policy. Bernheim Memo re: City Attorney Selection Ordinance ECC 2.05.010 PAGE 2 Packet 137 of 156 1 Packet Pg. 314 8.2.e In other words, if the 2009 Purchasing Guidelines apply (which I believe they don't), then we've done it wrong. I think it's better to conclude that the 2009 Purchasing Guidelines don't apply, rather than concluding that they apply, but that we failed to follow them. I suggest we fix this mistake located in the middle of the City's selection process for City Attorney. I offer the following simple alternative: 2.05.010 Legal counsel - Professional services contract. Legal counsel services for the city of Edmonds, Snohomish County, Washington pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional services contract. The professional services contract shall be let on such basis as a majority of the Edmonds city council shall determine. The eity council shall utilize the consultant selection process established by Chapter- 2.8-0 EC-C provided that the mayer- shall A the eity council eonsu selection eernmittee in t! selecti-A... III,: up to three candidates to. F.- -.4-1, --- 1-� the eity council for its final approval. and A Bby its contract, the city council shall approve an individual or firm to be designated as city attorney. Q Bernheim Memo re: City Attorney Selection Ordinance E,CC 2.05.010 PAGE Packet 138 of 156 1 Packet Pg. 315 8.2.e Chapter 2.05 CITY ATTORNEY Sections: 2.05.010 Legal counsel — Professional services contract. 2.05.020 Duties. 2.05.030 Compensation. 2.05.010 Legal counsel — Professional services contract. Legal counsel services for the city of Edmonds, Snohomish County, Washington pursuant to the provisions of RCW 35A.12.020 shall be provided through a professional services contract. The professional services contract shall be let on such basis as a majority of the Edmonds city council shall determine. The city council shall utilize the consultant selection process established by Chapter 2.80 ECC provided that the mayor shall participate with the city council consultant selection committee in the selection of up to three candidates for presentation to the city council for its final approval. A. By its contract, the city council shall approve an individual or firm to be designated as city attorney. [Ord. 3000 § 1, 1994; Ord. 2996 § 1, 1994; Ord. 926 § 1, 1962]. 2.05.020 Duties. A. The city attorney shall advise the city authorities and officers on all legal matters pertaining to the business of the city and shall approve all ordinances as to form. He shall represent the city in all actions brought by or against the city or against city officials in their official capacities. B. In addition to the duties prescribed by the laws of the state of Washington as hereinabove set forth, the city attorney shall: 1. Attend all regular- and special council meetings; provided, however, that the city attorney shall be required to attend work meetings of the council only at the request and direction oil -the council_ 2. Draft or approve all ordinances, leases and conveyances, and such other instruments as may be required by the business of the city; 3. Attend all regular and work meetings of the planning advisory board of the city of Edmonds as requested, 4. Attend all sessions of the Edmonds Municipal Court. [Ord. 2430, 1984; Ord. 1107, 1965; Ord. 926 § 2, 1962]. 2.05.030 Compensation. The city attorney shall be paid for services rendered in accordance with an annual authorization for services as contained in the city council's budget. Such authorization shall provide for hourly fees and expenses. The city council may in its discretion contract for the services of more than one firm or individual to provide different legal services to the city and the mayor and city council may assign the duties set forth in the preceding section accordingly. [Ord. 2967 § 1, 1994; Ord. 2319 § 1, 1982]. Packet 139 of 156 1 Packet Pg. 316 Ordinance No. 3303 - Adopt New Purchasing Policy Page I o 0006.900000 WSS/gjz 4/18/00 ORDINANCE NO.3303 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON. AMENDING THE PROVISIONS OF THE EDMONDS CITY CODE BY THE REPEAL OF CHAPTER 2.80, ADOPTING A NEW PURCHASING POLICY IN THE FORM SET FORTH IN THE ATTACHED EXHIBIT A. AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City of Edmonds has previously adopted an ordinance establishing a process for the selection of professional consultants, and WHEREAS, the City Council finds that the provisions of state law provide adequate direction, protections and limitations on the selection of professional consultants and that the City ordinance is therefore redundant as well as unnecessarily limiting the selection process, and WHEREAS, the City Council finds it to be in the public interest to adopt a policy by reference in order to provide greater flexibility in the administration of its purchasing and consultant selection processes, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: The Edmonds City Code is hereby amended by the repeal of Chapter 2.80 Professional Consultants. Section 2. A purchasing policy in the format established by the attached Exhibit A is hereby adopted, such Exhibit being incorporated by reference as fully as if herein set forth. The City Council reserves the right to approve deviations from said policy when, in its sole discretion, the City Council deems it appropriate or. in such emergency situations or other circumstances as authorized by state law, when the Mayor or his designee deems it appropriate. In the event of deviation by the Mayor in an emergency or other statutorily authorized circumstance, the Mayor or his designee shall promptly report to the City Council regarding such deviations. Section 3. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: 04/21 /2000 PASSED BY THE CITY COUNCIL: 04/25/2000 PUBLISHED: 04/30/2000 MAYOR, GARY HAAKENSON �'XN��3iT a http:gtw4ci,r,,�hponds.wa.us/Ordinances/2000/Ord3303.htm I Packet Pg. 317 2.70.040 8.2.e 2.70.040 Basis for contributions. The basis for contributions shall be estab- lished by and in accordance with the provi- sions of the retirement system. [Ord. 3165 § 3, 1997]. 2.70.050 Basis for contributions. Repealed by Ord. 3165. [Ord. 856 § 6, 1960]. Chapter 2.80 PROFESSIONAL CONSULTANTS* (Repealed by Ord. 3303) *Code reviser's note: Ordinance 3303, Exhibit A, avail- able in the office of the city clerk, adopts the purchasing policy of the city. (Revised 5/00) Packet 141 of 156 2-28 Packet Pg. 318 8.2.e 0006.900000 WSS/gjz 4/ 18/00 ORDINANCE NO.3303 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF THE EDMONDS CITY CODE BY THE REPEAL OF CHAPTER 2.80, ADOPTING A NEW PURCHASING POLICY IN THE FORM SET FORTH IN THE ATTACHED EXHIBIT A, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City of Edmonds has previously adopted an ordinance establishing a process for the selection of professional consultants, and WHEREAS, the City Council finds that the provisions of state law provide adequate direction, protections and limitations on the selection of professional consultants and that the City ordinance is therefore redundant as well as unnecessarily limiting the selection process, and WHEREAS, the City Council finds it to be in the public interest to adopt a policy by reference in order to provide greater flexibility in the administration of its purchasing and consultant selection processes, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Edmonds City Code is hereby amended by the repeal of Chapter 2.80 Professional Consultants. Section 2. A purchasing policy in the format established by the attached Exhibit A is hereby adopted, such Exhibit being incorporated by reference as fully as if herein set forth. The City Council reserves the right to approve deviations from said policy when, in its sole {WSS433885.DOC;1/00006.900000/} - 1 - G Packet 142 of 156 PaC eet P9. 319 8.2.e EXHIBIT A Q Packet 143 of 156 • . Packet Pg. 320 8.2.e Purchase of Professional and Technical Services A. Non -Architectural and Engineering_ Services 1. Professional and technical services include disciplines such as attorneys, computer programmers, financial analysts, bond counsels, artists, planners, and real estate appraisers. 2. Purchase of professional services require completion of a City professional service contract that describes services to be performed and purchase price. 3. The Mayor or designee must pre -approve purchases of professional services in excess of $15,000. Contracts between $30,000 and $50,000 must satisfy requirements of Item 3 and be placed on Council consent agenda. 4. The Edmonds. City Council must pre -approve professional service contracts in excess of $50,000. 5. Prior experience with the City, timeframe for completing projects, and the value of a negotiated agreement (versus the procurement process authorized for securing architectural/engineering services in RCW 39.80.010.60 and/or RCW 39.29) will be considered when choosing a consultant/firm to perform professional services, as defined in this section. B. Architectural and Enciineering WE) Services Procurement of A/E services will be in accordance with RCW 39.80.010.60. Ths statute requires advance notice of the requirement for professional services (39.80.030), evaluation of firms' qualifications and performance (39.80.040), and negotiation with firms in accordance with adjudged qualifications (39.80.050). A/E purchases will be coordinated through the Financial Services Division to ensure RCW compliance. 2. The Mayor or designee must pre -approve purchase of A/E services. In addition, contracts between $30,000 and $50,000 must be placed on the Council consent agenda. 3. Purchase of A/E services require completion of a City professional service contract that describes services to be performed and purchase price. 4. The Edmonds City Council must pre -approve A/E service contracts in excess of $50,000. Contracts for services cannot be broken into multiple agreements to avoid compliance with this policy or State statutes. 7 P:Reports:PurPol a Packet 144 of 156 Packet Pg. 321 8.2.e City of Edmonds 117 7C7 79 �) Purchasing Policies and Procedures January 2009 Packet 145 of 156 Packet Pg. 322 8.2.e Procurement of Products Purchasing decisions costing $50,000 or less must be approved by the department director (or designee). Purchases costing between $10,000 and $25,000 require at least three telephone quotes from vendors (unless the items are from a sole source vendor), and completion of the vendor quote form. Purchasing decisions costing more than $25,000 but less than $50,000 must be approved by the department director (or designees). Purchases require written quotations from, if possible, at least three vendors (unless the items are from a sole source vendor). Purchasing decisions costing more than $50,000 but less than $100,000 must be approved by the department director and the Mayor (or their designees). Purchases require written quotations from, if possible, at least three vendors (unless the items are from a sole source vendor). Purchases in excess of $100,000 must be bid competitively (unless the items are from a sole source vendor). See Bidding Requirements below. The City Council must authorize the call for bids for a purchase estimated at $100,000 or more, as well as award the contract. When soliciting quotes, the City will not inform a vendor of other vendors' quotes. All quotes/bids must be awarded to the lowest responsible bidder. Procurement of Professional Services A. Professional, Technical, and Other Services } 1. Professional, Technical and Other services include disciplines not specifically related to A/E E such as attorneys, computer programmers, financial analysts, bond counsels, artists, o planners, real estate appraisers, landscapers, etc. m 2. Purchase of professional services requires completion of a City professional service contract coo that describes services to be performed and purchase price. 3. The department director (or designee) must approve purchases of professional services o costing $50,000 or less, and provided funds have been budgeted is authorized to sign the 4- contract. N 4. The department director and the Mayor (or their designees) must approve purchases of m professional services costing more than $50,000 but less than $100,000. The Mayor is authorized to sign the contract provided funds have been budgeted. 0 5. Professional services with an estimated consultant fee of $100,000 or greater, require a focused public solicitation to ensure the consultant has the necessary expertise. A summary o of the public solicitation must be put on the City Council agenda for approval prior to N advertisement. The City Council must approve Professional Service contracts costing more than $100,000, and authorize the Mayor to sign the contract. E 6. Expertise, experience, including prior experience with the City, timeframe for completing projects, and the value of a negotiated agreement will be considered when choosing a a consultant/firm to perform professional services City of Edmonds Purchasing Policy January 2009 Page 2 of 10 Packet 146 of 156 Packet Pg. 323 8.2.f EDMONDS CITY COUNCIL APPROVED MINUTES January 18, 2011 At 6:00 p.m., Mayor Cooper announced that the City Council would meet in executive session regarding labor negotiation strategy. He stated that the executive session was scheduled to last approximately one hour and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Cooper, and Councilmembers Bernheim, Plunkett, Fraley-Monillas, Buckshnis, Peterson, Petso and Wilson. Others present were City Attorney Scott Snyder, Human Resources Director Debi Humann, and City Clerk Sandy Chase. At 6:59 p.m., Ms. Chase announced to the public present in the Council Chambers that an additional 15 minutes would be required in executive session. The executive session concluded at 7:21 p.m. The regular City Council meeting was called to order at 7:26 p.m. by Mayor Cooper in the Council Chambers, 250 5`s Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Mike Cooper, Mayor Strom Peterson, Council President D. J. Wilson, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember, Steve Bernheim, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Peter Gibson, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Al Compaan, Police Chief Jim Lawless, Assistant Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director Scott Snyder, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder At Councilmember Buckshnis' request, "Reconsideration of the Vote Regarding Proposed Code Amendment to Home Occupations ECDC 20.20" was added to the agenda as Item 8A. She also requested another public hearing be held. Councilmember Wilson explained the Council directed staff to prepare an ordinance and a public hearing was held at the January 4 meeting. He asked if a public hearing was required when the final ordinance was presented to the Council. City Attorney Scott Snyder explained this was a procedural process; when a member of the prevailing side makes a motion to reconsider and the motion passes, it is scheduled on a later agenda to allow a new public hearing to be noticed. Councilmember Wilson clarified it would be reconsideration of Council direction to prepare an ordinance. Regardless of whether the reconsideration is approved, a final ordinance will be presented to the Council. He suggested waiting until the ordinance was presented in final form and scheduling a public hearing then to allow the public to respond to the final ordinance. Mr. Snyder commented because of the time required to notice a public hearing, that would add time to the process. Councilmember Wilson questioned if the public hearing would be the Council's direction to staff to prepare an ordinance or the ordinance itself. Mayor Cooper clarified Councilmember Buckshnis' request Edmonds City Council Approved Minutes January 18, 2011 Page 1 Packet Pg. 324 8.2.f building; however, the amendments allow urban farms. A final ordinance has been prepared that addresses that issue. MOTION CARRIED (6-1), COUNCILMEMBER WILSON VOTING NO. (Councilmember Fraley-Monillas left the meeting at 10:07 p.m.) 9. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF JANUARY 11, 2011 Finance Committee Councilmember Bernheim reported the Finance Committee reviewed proposed amendments and updates to ECC Section 2.05.010, Legal Counsel, Professional Services Contract. An important part of the selection process code was repealed 10-15 years ago and the remaining provisions had not revised. The Committee forwarded a proposed revision to the Council. The City Attorney selection process will proceed without the change to the process. The Committee was also provided the General Fund update for December 2010 and a quarterly report on fiber optics. Community Services/Development Services Committee Councilmember Plunkett reported Councilmember Fraley-Monillas was selected as Chair. He reported the Committee reviewed the following: • Proposed ordinance amending ECC 8.48.190 to update parking provisions in designated bike lanes. If there are no significant changes, it will be placed on the Consent Agenda for Council approval. • Amendment to the Lake Ballinger/McAleer Creek Watershed Forum. Approved on the Consent Agenda. • Scope of work for engineering services on the 201.1water main replacement project. Approved on the Consent Agenda. • An Interlocal Agreement with the City of Lynnwood to fund the Recycling Coordinator for 2011 and 2012. Approved on the Consent Agenda. • Report on final construction costs for Talbot Road emergency culvert repair project. Will be scheduled on a future Consent Agenda. • Report on final construction costs for the 2009 asphalt overlay project. Will be scheduled on a future Consent Agenda. • Community Solar Agreement • Addendum to professional services agreement for the Shell Valley Emergency Access project. Staff will schedule a public meeting to receive comments from Shell Valley residents. 10. MAYOR'S COMMENTS Mayor Cooper welcomed Parks & Recreation Director Carrie Hite who started work last week. Mayor Cooper invited the Council to attend an informational meeting regarding a Regional Fire Authority on January 31 in the Bracket Room. Fire Commissioners and City Councilmembers from all South Snohomish County cities have been invited to attend the informational meeting. Representatives from Kent will describe their experience. If a quorum of Councilmembers plans to attend, it will need to be noticed as a special meeting. Mayor Cooper reported a portion of the Haines Wharf building collapsed onto the pier over the weekend. Staff is exploring next steps to address the issue including whether the State Department of Ecology, Department of Natural Resources and Department of Fish and Wildlife need to be involved. The owners Edmonds City Council Approved Minutes January 18, 2011 Page 18 Packet Pg. 325 8.2.f still have some valid permits and some that have expired. He emphasized the City did not own the property. 11. COUNCIL COMMENTS Councilmember Plunkett requested Council President Peterson advise the Council why paying off the City Hall bonds and home occupations in residential zones were scheduled on the January 25 agenda rather than the Consent Agenda as these were items the Council has passed. Councilmember Buckshnis reiterated her concern with the community solar project was that the eight questions she asked previously had not been answered. She wanted to ensure the Council's questions were answered. Councilmember Wilson expressed appreciation for the Council's flexibility with his schedule. His day job has been very busy, causing him to miss a meeting and leave the January 4 Council meeting early. He left the Council meeting at a point when there was no other actions listed on the agenda. However, during an agenda item to discuss refinancing bonds, from which both he and Councilmember Fraley-Monillas were absent, the Council voted 4-1 to pay down the bond debt with capital funds. He would have voted against that action. Although that action may have been well intentioned, it was probably irresponsible as it relates to fiscal planning and fiscal policy when one of the City's primary challenges is a funding shortfall. He also found it politically short sighted; just because there are sufficient votes does not make it a good political move. He pointed out both Councilmember Fraley-Monillas and he were absent from the vote and he assumed they both would have voted against that action, resulting in a 4-3 vote. Councilmember Wilson encouraged Mayor Cooper to veto that item when it came to his desk. Should Mayor Cooper do so, it would return to Council and require 5 votes. He anticipated there were not 5 votes on the Council to approve it. It would be the first mayoral veto in at least a decade. He found it a disappointing precedent to set when with a little more foresight and/or conversation, it may have been possible to get around a well intentioned action that will cause political upheaval. In response to Councilmember Plunkett's inquiry, Council President Peterson explained he had tentatively scheduled amendments to the home occupations regulations on January 25 at staff's request to clarify some provisions of the ordinance. With regard to the payoff of City Hall bonds, the item on the January 25 agenda is a special budget amendment to appropriate the $1.3 million. He added a public comment period regarding that item due to the sizeable amount of money involved. Council President Peterson urged the Council to send questions to staff well before meetings. For example, staff could have been prepared tonight if they had received the questions the Council posed regarding the community solar project in advance. Council President Peterson reported the Council will be interviewing four City Attorney applicants at the February 1 Council meeting. Council President Peterson relayed the Mayor's request to form a committee to discuss the format of the City's financial documents. The committee will consist of three Councilmembers and two citizens. He offered to serve on the committee and invited Councilmembers to indicate their interest in serving. Councilmember Plunkett appreciated Council President Peterson scheduling public comment regarding the payoff of City Hall bonds. He suggested in the future Council President Peterson considering seeking Council's approval before scheduling a public comment period regarding an item. (Councilmember Bernheim left the meeting at 10:25 p.m.) Edmonds City Council Approved Minutes January 18, 2011 Page 19 Packet Pg. 326 8.2.f Councilmember Plunkett appreciated Councilmember Wilson's comment regarding the Council vote regarding payoff of the bonds not being scheduled on the agenda. In retrospect, he wished he had suggested it be scheduled on a future agenda. However, he categorically rejected Councilmember Wilson assertion that it was done politically to manipulate the vote. He anticipated the Councilmembers who voted in favor had good reason and when discussed, it would be a very good public policy discussion. He felt Councilmember Wilson did a disservice to the other Councilmembers when he assumed it was political manipulation. Councilmember Wilson clarified he did not suggest there had been political manipulation. It was poor form for the Council to vote on a $1.3 million item that was not on the agenda and with no public comment. 12. ADJOURN With no further business, the Council meeting was adjourned at 10:28 p.m. Edmonds City Council Approved Minutes January 18, 2011 Page 20 Packet Pg. 327 9.1 City Council Agenda Item Meeting Date: 12/17/2019 Summary results of comparator city survey regarding city attorney services Staff Lead: Council Department: City Council Preparer: Maureen Judge Background/History The City of Edmonds has been contracting with Lighthouse Law Group ("Lighthouse") for city attorney services since 2010 under a unique "flat rated" pricing arrangement whereby Lighthouse bills Edmonds a flat rate per month for legal representation without any hourly billing. While the arrangement has been satisfactory to both parties to date, it is always prudent for cities to periodically reevaluate its system for legal representation. The 2018 Lighthouse contract was extended through 2019 to provide time for a detailed assessment of the quality of Lighthouse services and to enable the city to initiate a comparison of legal services across nearby municipalities to help inform Edmonds' thinking about its own legal representation. There are two fundamental considerations that should underlie an assessment of city attorney services: whether the city is being provided high quality legal representation and whether the city is receiving good value for fees paid. The first part of the assessment process, involving a survey of internal Edmonds clients regarding satisfaction with the quality of Lighthouse's services, was completed in 2019 with final results presented to Council on October 22, 2019. The results of the internal survey showed general satisfaction with the quality of Lighthouse's work. The second part of the assessment involved a detailed survey of ten nearby cities; five of which utilize contracted city attorneys and five which have in-house city attorneys. On October 22, 2019, Councilmember Teitzel presented the final list of survey questions as well as the ten cities to be contacted. The minutes from this meeting show the following: 4. REVISED QUESTIONNAIRE FOR THE COMPARATIVE STUDY ON CITY ATTORNEY SERVICES Councilmember Teitzel explained the survey is identical to last week's version except he and Councilmember Mesaros had eliminated several questions to make it briefer. The goal is a two part process, 1) determining the quality of representation from the city attorney, and 2) determining the value the City is getting from the city attorney. To address the second part, he and Councilmember Mesaros intend to contact ten cities, five with inhouse attorneys and five with contract city attorney services and ask a series of questions that will provide Council information regarding the value Edmonds is getting compared to other cities. One of the most important things they hope to obtain is the total expenditure for attorney services as well as the total number of hours so a dollar per hour value can be determined that can be compared to what Lighthouse charges. He recalled last Tuesday Council President Fraley-Monillas asked Packet Pg. 328 9.1 Councilmembers to provide input to Councilmember Mesaros and he on changes to the questionnaire; none were provided so he assumed the questions were acceptable. COUNCILMEMBER TEITZEL MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, THAT THE RANGE OF QUESTIONS BE APPROVED FOR A SURVEY OF CITIES AND AUTHORIZATION TO PROCEED WITH THOSE CONTACTS. MOTION CARRIED UNANIMOUSLY. Once unanimous Council approval of the survey questions and range of cities to be contacted was received on October 22, 2019, Councilmembers Teitzel and Mesaros began contacting the mayors of the ten cities to ensure their comfort with Edmonds requesting information from their staffs. Upon receiving approval, the Councilmembers began contacting key members of each of the cities' administrations to obtain information identified in the comparator city surveys. Staff Recommendation Review the information provided to date as a study item as a basis for further analysis around the means by which Edmonds receives city attorney services. Narrative In early November, Councilmembers Teitzel and Mesaros reached out to the ten cities Council approved on October 22 to be contacted for the comparator city survey. Councilmember Teitzel contacted five cities with contracted city attorney arrangements: Tukwila, Issaquah, Mountlake Terrace, Mukilteo and Issaquah. Councilmember Mesaros contacted five cities with in-house city attorneys: Bothell, Shoreline, Des Moines, Mercer Island and Kirkland. Attachment A is the survey document sent to the five cities with contracted city attorneys, Attachment B summarizes the responses received, Attachment C is the survey document sent to the five cities with in-house city attorneys, and Attachment D summarizes the responses received from those five cities. In most instances, the requested information has been returned to us (all detailed survey responses received to date are kept in a binder in Council offices for review by Council or members of the public). However, some of the requested information was highly labor-intensive and hasn't yet been provided in view of higher priority city issues at the ten cities (such as completion of the 2020 budget). At this time, the information available to us will be provided with additional information provided as a supplement as it is received. With regard to the cities utilizing contracted city attorney arrangements, the key survey findings (as reflected in Attachment B) are: Most cities, as does Edmonds, contract separately for prosecution and public defender services. Most cities have used contracted city attorney services for many years (some since 1954). All cities are or soon will be members of the WCIA insurance pool. Pros of contracting for city attorney services include: o Benefit of deep and wide range of expertise by the firm o No costs required to accommodate attorneys at city hall, responsiveness of attorneys, legal advice is unbiased. o Readily available by phone or in person. Cons of contracting for city attorney services include: o Limited in -office hours at city hall. o Can have scheduling conflicts. Packet Pg. 329 9.1 o Not being a formal member of city leadership can limit full grasp of city goals/vision. o Contracted costs can vary widely month to month based on billed hours. A key issue in the survey focused on attorney costs for the five cities as compared to costs billed to Edmonds by Lighthouse. The following summarizes average hourly billing by year billed to Edmonds by Lighthouse (data provided by Finance Director Scott James), dividing Lighthouse annual billing by annual hours worked by Lighthouse on Edmonds issues: o 2016: $174.27, 2017: $188.24, 2018: $143.09, 2019: $176.24 (note: 2019 data is through October 2019) § Direct annual city attorney expenses billed from Lighthouse to Edmonds: 2016: $512,714, 2017: $534,407, 2018: $556,611, 2019: $553,433 (note: 2019 data is through October 2019) o Most cities were able to provide annual billing data but unable due to time constraints to provide actual billed hour information to enable an accurate annual $/hour calculation (with Mountlake Terrace being the exception). § Mountlake Terrace actual city attorney average annual $/hour: 2016: $216.86, 2017: $240.90, 2018: $260.42 § All five cities provided current city attorney contracts showing current billing arrangements, as follows: Mountlake Terrace: $232 - $245/hour (depending on issue) Mukilteo: Senior attorneys: $232/hour, associate attorneys: $215/hour Lynnwood: Senior attorneys: $225-$260/hour, Associate attorneys: $175-$180/hour Tukwila: Senior attorneys: $280-$320/hour, Associate attorneys: $145- $185/hour. Issaquah: Senior attorneys: $280/hour, Associate attorneys: $220/hour. Key conclusion: Lighthouse's average annual $/hour billed to Edmonds is substantially lower than the contractual averages of these five comparator cities. All five cities have an informal city attorney quality evaluation process, and are interested in how Edmonds has brought more discipline to this process in 2019. With regard to the five cities utilizing in-house city attorneys, responses from Bothell and Shoreline have been received, a response from Des Moines is in progress and no response has been received as yet from Mercer Island or Kirkland. A summary of the key findings of the survey responses received to date from cities with in-house city attorneys (shown in detail in Attachment D) is as follows: Direct in-house city attorney annual expenses (salary, benefits, M&O): o Bothell: 2016: $706,076, 2017: $659,611, 2018: $408,908 o Shoreline: 2016: $599,542, 2017: $826,066, 2018: $708,773 o Des Moines: data collection in progress o Mercer Island and Kirkland: awaiting response as of 12/12/19 Responding cities report in-house attorneys do not track their time in terms of total hours worked nor hours worked on categories of legal issues. How many in-house legal staff members does your city employ? Packet Pg. 330 9.1 o Bothell: A city attorney and a deputy city attorney. o Shoreline: A city attorney, an assistant city attorney and a legal assistant. o Des Moines, Mercer Island, Kirkland: awaiting responses. How long have your attorneys been employed by your city? o Bothell: City attorney-2 years, deputy city attorney-4 months. o Shoreline: City attorney-5 years, deputy city attorney-6 years. o Des Moines, Mercer Island, Kirkland: awaiting responses How does your city evaluate your city attorney's performance? o Bothell: The city manager is responsible for this evaluation. The city council does not have involvement in this process. o Shoreline: The city manager is responsible for the evaluation. City council does not have direct involvement in this process. o Des Moines, Mercer Island, Kirkland: awaiting responses. Attachments: Attachment A Attachment B Attachment C Attachment D In conclusion, it appears from the data received to date from comparator cities that Edmonds is receiving a fair value in its current flat billing arrangement with Lighthouse relative to other cities utilizing contracted city attorneys as well as cities employing in- house legal staff. The information provided herein can be a basis for further evaluation and refinement of the city attorney analysis. From a quality and value perspective, a pressing need to change city attorney service providers does not appear to exist at this time. Packet Pg. 331 9.1.a Attachment A City of Edmonds Comparative Study on City Attorney Services Cities With Contracted City Attorney (no in-house October 24, 2019 The goal of this process is to provide comparative data to evaluate the pros and cons of having our City Attorney Services provided by an external law firm, as opposed to having internal legal staff to provide those services. In addition, there will be data gathered to assess the opportunity to provide prosecutor services through the same law firm (whether in house or contracted). The following ten cities appear to provide the most relevant source of comparable cost information because they are all located in Snohomish County or King County, are subject to economic forces similar to Edmonds' (which drives fees attorneys may charge) and are of a similar enough government size for comparison purposes: Cities with Contracted City Attorney Services Issaquah Lynnwood Mountlake Terrace Mukilteo Tukwila Cities with In -House Attorney Services Des Moines Bothell Mercer Island Kirkland Shoreline Interview Questions Interview date: Interviewer: Interviewee: Interviewee's position at the subject city: General Questions: 1. How does your city obtain your primary city attorney services: though in-house staff or through an external law firm? 2. How many years have you utilized this method for obtaining city attorney services? 3. Does the city attorney's office (whether in-house or external) provide civil as well as prosecution services? Comparative City Attorney Services Page 1 October 24, 2019 Packet Pg. 332 9.1.a 4. Is your city self -insured or does your city participate in the WCIA insurance pool or Risk Management Service Agency? 5. What are the pros and cons of the method by which you obtain primary attorney services and what would you change about that method if you could? 6. Is your city attorney readily available for consultation, either in -person or by phone? Questions For Cities That Do Not Have In House Legal Services 1. How long have you utilized an external law firm to provide city attorney legal services to your city? 2. How long have you utilized the law firm that is currently providing that service? 3. Please provide a copy of the vendor paid invoice history from your accounts payable system for each law firm that the city contracted with in 2016, 2017, and 2018, including your primary contracted law firm and law firms that were retained to provide legal services related to the city's utilities and/or capital projects (e.g., lawyers retained for eminent domain, construction disputes, franchise agreements, etc.), law firms that were retained to provide prosecution services, labor negotiation, etc. (Please do not include attorneys retained for bond counsel.) If possible, please indicate category of legal service each firm supported (e.g., civil, prosecution, labor, etc.) a. If the number of contracted attorney hours for contracted legal services for each year is not reflected in the paid invoice history documents, please provide the number of contracted attorney hours that corresponds with each work category above. If attorney labor hour information is not formally tracked, please provide annual estimates for each of these three years. NOTE: IF IT IS MORE CONVENIENT FOR THE RESPONDENT IN PROVIDING ATTORNEY EXPENSE AND BILLED HOURS INFORMATION, THE ATTACHED DATA INPUT FORMS MAY BE USED FOR EACH OF THE THREE YEARS REQUESTED. 4. Does your city directly employ police officers? 5. Does your city directly employ emergency service personnel (e.g., firefighters, medics, etc?) 6. How does your city evaluate the performance of the city attorney? Does the city council have a role in that evaluation? If so, how is city council input obtained? 7. Does your city attorney law firm keep regular office hours at city hall? If so, how many days per week? Comparative City Attorney Services Page 2 October 24, 2019 Packet Pg. 333 Attachment B COMPARATOR CITIES SURVEY SUMMARY: CITIES WITH CONTRACTED CITY ATTORNEYS In late October, pursuant to approval of the list of survey questions by Edmonds City Council, five local cities now using contracted city attorneys were contacted with a request to respond to a total of 13 questions about their city attorney arrangements. These cities are: Tukwila, Issaquah, Mountlake Terrace, Mukilteo and Lynnwood. The complete survey document is included as Attachment A. The following summarizes the city responses received to date:' General Questions 1. How does your city obtain primary city attorney services: through in house legal staff or through c an external law firm? c� a. Tukwila: External law firm m b. Issaquah: External law firm a>i c. Mountlake Terrace: External law firm d. Mukilteo: External law firm > e. Lynnwood: External law firm U L 2. How man ears have you utilized this method for obtaining city attorney services? YY Y g Y Y � L a. Tukwila: Since 1995 f° a b. Issaquah: Since 1983 E c. Mountlake Terrace: Since incorporation in 1954 - d. Mukilteo: City has always contracted city attorney services N e. Lynnwood: Since 1959 3. Does the city attorney's office provide civil as well as prosecution services? a. Tukwila: Prosecution services are separately contracted f° E b. Issaquah: Prosecution and public defender services are separately contracted E c. Mountlake Prosecution and public defender services are separately contracted U) d. Mukilteo: Prosecution services are separately contracted 00 r e. Lynnwood: Prosecution and public defender services are separately contracted E 4. Is your city self -insured or does your city participate in the WCIA risk pool or Risk Management Service Agency? r Q a. Tukwila: Member of WCIA b. Issaquah: Member of WCIA c. Mountlake Terrace: Member of WCIA U d. Mukilteo: Member of WCIA f° Q e. Lynnwood: Currently a member of Cities Insurance Assoc. of Washington (CIAW), but will transition to WCIA in 2020 1 The responses are shown in summary form for brevity. Complete verbatim responses from each city are contained in a binder kept in Council offices and are available for review. 1 Packet Pg. 334 9.1.b 5. What are the pros and cons of your city attorney arrangement and what would you change if you could? a. Tukwila: Pro -Receive benefit of entire firm, keep regular office hours at city hall, very accessible, very responsive. Con -Sometimes have scheduling conflicts, sometimes have communication flow issues if primary attorney not available and substitute is filling in. b. Issaquah: Pro -Large law firm at our disposal to cover a wide range of issues, less time required to locate legal expertise, expense can be more easily controlled vs. contracting with various firms. Con- Hourly billing causes concern about contacting our attorney as much as we may wish, contracted attorneys may not have as firm a grasp of risk in the context of city goals, not as physically available for consultation as would be preferred. c. Mountlake Terrace: Pro -Limited population size didn't originally necessitate a full-time attorney, legal costs could be scaled to the need, retainer billing provides a measure of stability, very good availability for consultation. Con- Unexpected litigation causes a bump in the budget, consistency of costs can be an issue, city population and related issues are increasing to the extent a change in the city attorney arrangement may be needed. d. Mukilteo: Pro -We have a wide range of legal expertise available from the firm. Con -We incur cost for many billable hours to have questions answered. e. Lynnwood: Pro -Firm has multiple attorneys with deep expertise in a wide range of issues, no costs for housing attorneys at city hall, legal services are objective and unbiased, flexibility in attorney assigned to the city. Con -City attorney isn't a formal member of the city's leadership team and may have a limited grasp of the city's vision/goals, contracted attorney is driven by risk avoidance (department heads desire legal advocacy and not simply risk avoidance), contracted costs can vary widely each month, hourly billing can create hesitance to seek legal advice. 6. Is your city attorney readily available for consultation, either in person or by phone? a. Tukwila: Yes b. Issaquah: Not as much as we would like c. Mountlake Terrace: Always d. Mukilteo: Always e. Lynnwood: Yes Specific questions for cities that do not have in-house legal services 1. How long have you utilized an external law firm to provide city attorney legal services? a. Tukwila: Since 1995 b. Issaquah: Since 1983 and perhaps longer c. Mountlake Terrace: Since 1954 d. Mukilteo: Always e. Lynnwood: Since 1959 2. How long have you utilized your current law firm? a. Tukwila: Since 1995 2 m r c m E t M r a a� E z U 2 r Q Packet Pg. 335 9.1.b b. Issaquah: Since 1983 c. Mountlake Terrace: Since 1993 d. Mukilteo: Since 1988 e. Lynnwood: Since 2005 3. Please provide a copy of the vendor paid invoice history from your accounts payable system for each law firm that the city contracted with in 2016, 2017 and 2018 including your primary contracted law and other law firms as well as the relevant attorney hours corresponding to each category. NOTE: IN MOST INSTANCES, THE CITIES WERE ABLE TO PROVIDE BILLED CONTRACTED ATTORNEY EXPENSES FROM THEIR INVOICE SYSTEMS BUT WEREN'T (WITHOUT SIGNIFICANT ADDITIONAL WORK) ABLE TO PROVIDE BILLED HOURS BY SPECIFIC CATEGORY (MOUNTLAKE TERRACE WAS ABLE TO PROVIDE THIS INFORMATION WHICH IS REFLECTED BELOW). COSTS AND RELEVANT HOURS ARE CRITICAL TO OUR ABILITY TO CALCULATE ATTORNEY BILLED $/HOUR FOR PURPOSES OF COMPARISON TO THE AVERAGE $/HOUR EDMONDS IS PAYING LIGHTHOUSE. FOR THIS REASON, WE HAVE OBTAINED COPIES OF CITY ATTORNEY CONTRACTS FROM THE FIVE CITIES WHICH REFLECT THE CONTRACTED BILLED HOURLY RATES FOR CITY ATTORNEYS FOR EACH OF THE FIVE CITIES (COMPLETE COPIES OF THE CONTRACTS ARE KEPT IN THE CITY SURVEY BINDER IN THE EDMONDS CITY COUNCIL OFFICE) WHICH CAN BE COMPARED TO THE AVERAGE $/HOUR EDMONDS HAS PAID LIGHTHOUSE FOR RECENT YEARS BASED ON BILLING DATA PROVIDED BY EDMONDS FINANCE DIRECTOR SCOTT JAMES. THIS INFORMATION IS SUMMARIZED BELOW: a. Tukwila: City attorney: Kenyon/Disend. Partners and senior attorneys: $280/hour to $320/hour. Associate attorneys: $145/hour to $185/hour. b. Issaquah: City attorney: Ogden/Murphy/Wallace. Senior attorneys: $280/hour. Associate attorneys: $220/hour. c. Mountlake Terrace: City attorney: Gregory Schrag. Monthly retainer of $16,270/month for compensation of up to 70 hours of work (equates to $232/hour). Billed time beyond 70 hours/month is billed at $237/hour. Litigation is billed at $245/hour. ■ 2016 billed expense: $297,749 2016 hours: 1373 2016 $/hour: $216.86 ■ 2017 billed expense: $334,612 2017 hours: 1389 2017 $/hour: $240.90 ■ 2018 billed expense: $359,897 2018 hours: 1382 2018 $/hour: $260.42 ■ Average 2016-2018 $/hour: $239.43 (note: expenses are in addition to the billed hourly rate) d. Mukilteo: City attorney: Ogden/Murphy/Wallace. Routine services: Senior attorneys $232/hour, Associate attorneys $215/hour. Litigation and non -routine services: Senior attorneys $254/hour, Associate attorneys: $215/hour. e. Lynnwood: City attorney: Inslee/Best. Senior attorneys: $225/hour to $260/hour (except Rosemary Larson and Dawn Reitan, who bill at a rate of $190/hour for the first 70 hours in a month then $225/hour for all additional hours). Associate attorneys: $175 to $180/hour. 3 m Packet Pg. 336 Note: In all instances, the contracted hourly rates exclude miscellaneous billable expenses 4. Does your city directly employ police officers? a. Tukwila: Yes b. Issaquah: Yes c. Mountlake Terrace: Yes d. N Mukilteo: Yes e. Lynnwood: Yes m 5. Does your city directly employ emergency service personnel? > a. m Tukwila: Yes L b. Issaquah: No 2 c. Mountlake Terrace: No d. Mukilteo: Yes a e. Lynnwood: No L 6. How does your city evaluate the performance of the city attorney, and does your city council f° a have a role in the evaluation? L a. Tukwila: Performance issues are dealt with informally between the city manager and attorney after the city manager solicits input from city stakeholders. N b. Issaquah: Evaluations are done on an informal basis. In process of collecting input from Council about their expectations of the city attorney. o c. r Mountlake Terrace: City Council approves the city attorney contract (with input from c� the city manager) and must be comfortable with his performance. E d. Mukilteo: Evaluation process is not specified in the contract, but it is informed by input 0 from the mayor, council and department heads. c e. Lynnwood: When contracts near expiration, City Council is asked for direction on how to proceed. 7. Does your city attorney law firm keep regular office hours at city hall? a. Tukwila: Yes, at least three days per week. E b. Issaquah: Two half days per month. c. Mountlake Terrace: No set hours other than attending the weekly meeting of all m department heads each Tuesday. d. Mukilteo: No E E e. Lynnwood: Four hours per week during regular business hours, plus attendance at two city council meetings per month. Q a� E z U 2 r 4 Q Packet Pg. 337 9.1.c Attachment C City Of Edmonds City Attorney Services Comparative Study October 22, 2019 Questions For Cities That Have In House Legal Services: 1. Please provide a copy of the annual expenditure report for the city's legal department or city attorney's office for the years 2016, 2017, and 2018. The annual expenditure report we are requesting is one that would itemize the various actual expenses by category of legal support (e.g., civil, criminal, labor, etc.) of your legal department in each of those three years. a. If your in-house attorneys track their time, please provide a copy of the reports that describe the total hours worked by each attorney during these three years, by category (e.g., civil, criminal, labor, etc.) This request is not intending to obtain copies of narrative descriptions or other confidential information. If attorney labor hour information is not formally tracked, please provide annual estimates for each of these three years. b. Does your annual expenditure report itemize the salary and benefits costs for each position in the legal department? If not, would you be able to provide us with documentation that shows those costs? c. How many in-house attorneys does your city employ? How many of them are assigned to civil matters vs. prosecution matters? If your in-house attorneys support both disciplines, can you provide an estimate of the time allocated to each? d. How long have each of your city's attorneys been employed by your city? e. How easy or difficult has it been to find qualified and experienced staff for your in- house attorney positions? f. For each attorney employed by your city, would you be able to tell us how many years they have been practicing municipal law? g. How many legal support staff (e.g., paralegals, assistants, etc.) does your city employ? h. Are any budgeted attorney positions presently vacant? If so, how many positions are vacant and for how long have they been vacant? i. Were any attorney positions added in 2019? j. Are any budgeted non -attorney positions in your legal department presently vacant? If so, how many positions are vacant and for how long have they been vacant? k. Were any non -attorney positions added in 2019? 1. Other than salary and benefits expenses, what other expenses are attributed to your legal department? Are all of these "other" costs documented in your annual expenditure report? If not, would you be able to provide us with documentation that shows these "other" expenses? Packet Pg. 338 2. Please provide a copy of the vendor paid invoice history from your accounts payable system for each law firm that the city contracted with in 2016, 2017, and 2018, including law firms that were retained to provide legal services related to the city's utilities and/or capital projects (e.g., lawyers retained for eminent domain, construction disputes, franchise agreements, etc.), law firms that were retained to provide prosecution services, etc. Any payment history regarding bond counsel is not required. a. If the number of contracted attorney hours for contracted legal services for each year is not reflected in the paid invoice history documents, please provide the number of contracted attorney hours that corresponds with each work category above. If attorney labor hour information is not formally tracked, please provide annual estimates for each of these three years. 3. Does your city directly employ police officers? 4. Does your city directly employ emergency service personnel (e.g., firefighters, medics, etc?) 5. How does your city evaluate the performance of the city attorney? Does the city council have a role in that evaluation? If so, how is city council input obtained? Packet Pg. 339 9.1.d Attachment D City of Edmonds City Attorney Comparative Study for In -House Services December 2019 As part of the effort to determine the best city attorney services for the City of Edmonds, the following information is presented as comparative data. Unfortunately, only two of the five cities contacted (that have in-house city attorney services) have provided fairly complete information. Information from The City of Bothell and the City of Shoreline follows. Contact with the City of Des Moines has been made, and they have agreed to provide the requested information. Multiple attempts have been made to contact the City of Mercer Island and the City of Kirkland, but those connections have not been successful. As additional information arrives, this summary document will be updated. The following information was provided by the City of Bothell which has a population of 45,000 people. 1. Annual Expenditures for City Attorney Services: Salary/Benefit Costs for City Attorney and Deputy City Attorney: 2016 2017 2018 $280,004 $338,181 $409,824 a. If your in-house attorneys track their time, please provide a copy of the reports that describe the total hours worked by each attorney during these three years, by category (e.g., civil, criminal, labor, etc.) The city attorney staff do not track their hours b. Does your annual expenditure report itemize the salary and benefits costs for each position in the legal department? If not, would you be able to provide us with documentation that shows those costs? The city attorney services include the following: A city attorney; and a deputy city attorney c. How many in-house attorneys does your city employ? How many of them are assigned to civil matters vs. prosecution matters? If your in-house attorneys support both disciplines, can you provide an estimate of the time allocated to each? Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 1 Packet Pg. 340 9.1.d See answer to question 1b d. How long have each of your city's attorneys been employed by your city? City Attorney — 2 years Deputy City Attorney — 4 months e. How easy or difficult has it been to find qualified and experienced staff for your in- house attorney positions? It is not been too difficult f. For each attorney employed by your city, would you be able to tell us how many years they have been practicing municipal law? Did not provide this information g. How many legal support staff (e.g., paralegals, assistants, etc.) does your city employ? Occasionally there is an intern hired to support the work of the City attorney's Office h. Are any budgeted attorney positions presently vacant? If so, how many positions are vacant and for how long have they been vacant? No positions vacant at this time; it is typically 3 to 4 months to fill a vacancy i. Were any attorney positions added in 2019? No j. Are any budgeted non -attorney positions in your legal department presently vacant? If so, how many positions are vacant and for how long have they been vacant? None vacant at this time k. Were any non -attorney positions added in 2019? No additions in 2019 Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 2 Packet Pg. 341 1. Other than salary and benefits expenses, what other expenses are attributed to your legal department? Are all of these "other" costs documented in your annual expenditure report? If not, would you be able to provide us with documentation that shows these "other" expenses? Other Expenses 2016 2017 2018 M&O $426,072 $321,430 ($916) Interfund Services $3,516 $3,769 $4,120 2. Please provide a copy of the vendor paid invoice history from your accounts payable system for each law firm that the city contracted with in 2016, 2017, and 2018, including law firms that were retained to provide legal services related to the city's other than bond counsel: The City of Bothell provided the following information on external services provided. They did not provide vendor invoices nor hours worked for external attorney services: Department 2016 2017 2018 Council $12,439 $0 $0 Legal $181,215 $286,416 ($33,155) HR $524 $36,813 $23,371 Facilities $7,216 $0 $0 Fire $0 $0 $30,837 Total $201,394 $323,229 $21.053 a. If the number of contracted attorney hours for contracted legal services for each year is not reflected in the paid invoice history documents, please provide the number of contracted attorney hours that corresponds with each work category above. If attorney labor hour information is not formally tracked, please provide annual estimates for each of these three years. The City of Bothell was not able to provide hours related to the above costs for legal services. 3. Does your city directly employ police officers? Yes 4. Does your city directly employ emergency service personnel (e.g., firefighters, medics, etc?) Yes Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 3 Packet Pg. 342 9.1.d 5. How does your city evaluate the performance of the city attorney? Does the city council have a role in that evaluation? If so, how is city council input obtained? The city manager is responsible for evaluating the performance of the city attorney. The city council does not have any involvement in this process. In summary the total costs for city attorney services can be listed as follows: 2016 2017 2018 Salary/Benefits $280,004 $338,181 $409,824 M&O $426,072 $321,430 ($916) Interfund Services $3,516 $31769 $41120 Council $12,439 $0 $0 Legal $181,215 $286,416 ($33,155) HR $524 $36,813 $23,371 Facilities $71216 $0 $0 Fire $0 $0 $30,837 Totals: $910,986 $986,609 $434,073 r c as E r a E M 2 a Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 4 Packet Pg. 343 9.1.d The following information was provided by the City of Shoreline which has a population of 55,000 people. 1. Annual Expenditures for City Attorney Services: There are three staff assigned to the City Attorney's Office: City Attorney, Asst. City Attorney. Legal Assistant 2016 2017 2018 Salary/Benefits $510,059 $642,287 $642,288 The City of Shoreline operated with a biennium budget for 2017/2018 so the salary/benefit costs are divided, with on half in 2017 and the other half in 2018. a. If your in-house attorneys track their time, please provide a copy of the reports that describe the total hours worked by each attorney during these three years, by category (e.g., civil, criminal, labor, etc.) The city attorney staff do not track their hours b. Does your annual expenditure report itemize the salary and benefits costs for each position in the legal department? If not, would you be able to provide us with documentation that shows those costs? The city attorney services include the following: A city attorney, an assistant city attorney and a legal assistant c. How many in-house attorneys does your city employ? How many of them are assigned to civil matters vs. prosecution matters? If your in-house attorneys support both disciplines, can you provide an estimate of the time allocated to each? See answer to question 1b d. How long have each of your city's attorneys been employed by your city? City Attorney — 5 years Deputy City Attorney — 6 years e. How easy or difficult has it been to find qualified and experienced staff for your in- house attorney positions? There has not been a vacancy for such a long period that it is difficult to answer this question. Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 5 Packet Pg. 344 f. For each attorney employed by your city, would you be able to tell us how many years they have been practicing municipal law? The City Attorney has practiced municipal law for 22 years. Before that she had seven years of some criminal and water law. The Assistant City Attorney has practiced municipal law for six years. Before that she practiced state law for seven years. g. How many legal support staff (e.g., paralegals, assistants, etc.) does your city employ? One legal assistant h. Are any budgeted attorney positions presently vacant? If so, how many positions are vacant and for how long have they been vacant? No positions vacant at this time i. Were any attorney positions added in 2019? am j. Are any budgeted non -attorney positions in your legal department presently vacant? If so, how many positions are vacant and for how long have they been vacant? No vacant positions at this time. k. Were any non -attorney positions added in 2019? No additions in 2019 1. Other than salary and benefits expenses, what other expenses are attributed to your legal department? Are all of these "other" costs documented in your annual expenditure report? If not, would you be able to provide us with documentation that shows these "other" expenses? Other Expenses 2016 2017 2018 M & O $89,483 $183,779 $66,485 2. Please provide a copy of the vendor paid invoice history from your accounts payable system for each law firm that the city contracted with in 2016, 2017, and 2018, including law firms that were retained to provide legal services related to the city's other than bond counsel: The City of Shoreline provided the following information on external legal services provided from 2016 through 2018: Firm: 3 Year Costs Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 6 Packet Pg. 345 9.1.d Dorsey and Whitney $222,927 Cairncross $13,255 Kenyon Disend $66,114 Smith Christian $24,763 Total $327,059 Three year annual average $109,020 a. If the number of contracted attorney hours for contracted legal services for each year is not reflected in the paid invoice history documents, please provide the number of contracted attorney hours that corresponds with each work category above. If attorney labor hour information is not formally tracked, please provide annual estimates for each of these three years. The City of Shoreline does not track hours for external legal services. 3. Does your city directly employ police officers? No 4. Does your city directly employ emergency service personnel (e.g., firefighters, medics, etc?) No 5. How does your city evaluate the performance of the city attorney? Does the city council have a role in that evaluation? If so, how is city council input obtained? The city manager is responsible for evaluating the performance of the city attorney The city council does not have any direct involvement in this process. In summary the total costs for city attorney services can be listed as follows: 2016 2017 2018 m Salary/Benefits $510,059 $642,287 $642,288 M&O $89,483 $183,779 $66,485 External Legal Services $109,020 $109,020 $109,020 Q (Annual Average) E Totals: $708,562 $935,086 $817,793 r Q Comparative Data for In -House City Attorney Services City of Edmonds December 12, 2019 Page 7 Packet Pg. 346