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2020-06-09 City Council - Full Agenda-25941. 2. 3. 4. 5. 6. 7. 8. o Agenda Edmonds City Council V Hy° VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 JUNE 9, 2020, 7:00 PM "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER." - CITY COUNCIL LAND ACKNOWLEDGMENT CALL TO ORDER FLAG SALUTE/LAND ACKNOWLEDGMENT ROLL CALL APPROVAL OF THE AGENDA APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of June 2, 2020 2. Approval of claim, payroll and benefit checks, direct deposit and wire payments. AUDIENCE COMMENTS (SUBMITTED TO COUNCIL EMAIL ADDRESS: PUBLICCOMMENT@EDMONDSWA.GOV) ACTION ITEMS 1. Waterfront Center PUD Easement (10 min) 2. Wastewater Treatment Plant Incinerator Replacement Project Update and Recommendation (45 min) COUNCIL COMMITTEE OF THE WHOLE 1. Facilities Lead Job Description (10 min) 2. Presentation of a Grant Agreement for the Dayton Street Pump Station Project (10 min) 3. 2021-2026 Six -Year Transportation Improvement Program (30 min) 4. Edmonds Community Solar Cooperative Lease Terms Amendment (5 min) 5. Edmonds Cares Fund (20 min) 9. MAYOR'S COMMENTS 10. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda June 9, 2020 Page 1 5.1 City Council Agenda Item Meeting Date: 06/9/2020 Approval of Council Meeting Minutes of June 2, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-02-2020 Draft Council Meeting Minutes Packet Pg. 2 5.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES June 2, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Shane Hope, Development Services Director Jessica Neill Hoyson, HR Director Kernen Lien, Environmental Programs Mgr. Pamela Randolph, Treatment Plant Manager Leif Bjorback, Building Official Jeff Taraday, City Attorney Sharon Cates, City Attorney's Office Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Council President Fraley-Monillas read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA Council President Fraley-Monillas advised the original agenda had been updated to remove Item 7.1, Waterfront Center PUD Easement, and add Item 8.3, Snohomish County Public Defender Association Contract Renewal. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF CONSENT AGENDA ITEMS Edmonds City Council Draft Minutes June 2, 2020 Page 1 Packet Pg. 3 5.1.a Councilmember Olson requested Item 5.1, Approval of Council meeting Minutes of May 26, 2020, be removed from the Consent Agenda. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. ACKNOWLEDGE RECEIPTS OF CLAIMS FOR DAMAGES FROM CARL STOUT, GABRIEL MARCU AND CAROLE JOY 6. ITEMS REMOVED FROM CONSENT 1. APPROVAL OF COUNCIL MEETING MINUTES OF MAY 26, 2020 (Previously Consent Agenda Item 5.1) Councilmember Olson requested the following corrections: • Packet page 9, third paragraph, first line, remove "Council" after "Council President Fraley- Monillas" • Same page and paragraph, second line, change "the Council" to "that Council" COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO APPROVE THE COUNCIL MEETING MINUTES OF MAY 26, 2020 AS AMENDED. MOTION CARRIED UNANIMOUSLY. 6. AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENTAEDMONDSWA.GOV) See Attached. 7. ACTION ITEMS 1. FLOOD DAMAGE PREVENTION ORDINANCE Development Services Director Shane Hope advised the proposed interim ordinance provides flood damage protection in the building code. It does not change the critical area ordinance or shoreline regulations, but ensures the community can continue to be part of the National Flood Insurance Program (NFIP). The interim ordinance needs to be adopted by June 19, 2020, with further public involvement in the future. Staff has reviewed the interim ordinance with state and federal agencies. Environmental Programs Manager Kernen Lien advised that Building Officer Leif Bjorback is the Floodplain Manager for the City. Mr. Lien reviewed: • Floodplains/Frequently Flooded Areas o New Flood Insurance Rate Maps (FIRM) become effective June 19th o FIRMs establish the floodplain ■ 100-year ■ 1 % chance in any given year o City of Edmonds Flood Related Regulations ■ Chapter 23.70 ECDC — Frequently Flooded Areas ■ ECDC Title 19 — Building Code ■ SMP ECDC 24.40.030 — Flood Hazard Reduction o City must update its flood regulations by June 19th to remain in the National Flood Insurance Program (NFIP) Edmonds City Council Draft Minutes June 2, 2020 Page 2 Packet Pg. 4 National Flood Insurance Program (NFIP) o NFIP is a voluntary Federal program that enables property owners in participating communities to purchase insurance protection against losses from flooding. o Participation in the NFIP is based on an agreement between local communities and the Federal Government. ■ Local community adopts and enforces floodplain management regulations to reduce flood risks ■ Floodplain management regulations must be approved by the Federal Emergency Management Agency (FEMA) ■ Federal Government makes flood insurance available within the community as a financial protection against flood losses Flood Insurance Rate Map (FIRM) o Current FIRM maps adopted 1999 o Snohomish County Risk Mapping and Assessment Project ■ Coastal Risk Map project began in 2011 ■ Draft FIRM maps presented to Council December 2016 ■ Delays due to being combined with levee analysis and mapping project ■ City using draft FIRM maps for regulatory purposes since July 2017 ■ Maps issued in February 2018 with appeal period ending in May 2018 ■ Letter of Final Determination December 19, 2019 o New FIRM maps effective June 19, 2020 FIRMs of flood area downtown o 1999 FIRM ■ No Base Flood Elevation ■ Mostly limited to Edmonds Marsh o 2020 FIRM ■ 12 feet Base Flood Elevation ■ Encompasses all of waterfront, Harbor Square and some of Salish Crossing FIRMs near the mouth of Shell Creek o 1999 FIRM ■ No Base Flood Elevation ■ Extends south to Caspers o 2020 FIRM ■ 12 feet Base Flood Elevation ■ Floodplain reduced to the mouth of Shell Creek FIRMs of Lake Ballinger o 1999 FIRM ■ No Base Flood Elevation o 2020 FIRM ■ Still no established Base Flood Elevation by FEMA ■ City established Base Flood Elevation at 286.14 feet based on historical data Existing Flood Related Regulations o Current flood management regulations ■ Chapter 23.70 ECDC — Frequently Flooded Areas ■ ECDC Title 19 Building Code - ECDC 19.00.025 International Building Code - ECDC 19.05.020 International Residential Code ■ SMP ECDC 24.40.030 — Flood Hazard Reduction Edmonds City Council Draft Minutes June 2, 2020 Page 3 Packet Pg. 5 5.1.a o Staff has been in contact with FEMA and Washington State NFIP Coordinator in drafting compliant regulations Proposed Flood Damage Prevention Ordinance o Primarily a Building Code Amendment ■ Establishes construction standards for development within floodplains ■ Standards intended to prevent damage to structures should a flood occur o Does Not Change Allowable Land Uses, Zoning, Critical Areas or Other Development Regulations ■ Any development within floodplains must still comply with existing zoning and development regulations ■ No policy changes related to floodplain development o New Chapter 19.07 ECDC ■ Consolidates existing building code regulations in a single chapter ■ Incorporates elements of the Flood Damage Prevention Model Ordinance that are applicable to the City of Edmonds o Chapter 23.70 ECDC ■ Update ECDC 23.70.010 to reference the updated FEMA FIRM maps ■ No changes to the SMP 23.70.010 Designation, rating and mapping — Frequently flooded areas A. Frequently Flood Areas. Frequently Flooded areas shall include: 1. The special flood hazard areas identified by the Federal Insurance Administrator in a scientific and engineering report entitled "The Flood Insurance Study FIS) for Snohomish County, Washington, and Incorporated Areas" dated June 19, 2020, and any revisions thereto, with accompanying_ Flood Insurance Rate Maps (FIRMS), and any revisions thereto, are hereby adopted by reference and declared to be a part of this ordinance. The FIS and the FIRM are on file at the Development Services Department at 121 5th Avenue North. The best available information for flood hazard area identification as outlined in Section G103.3 shall be the basis for regulation until a new FIRM is issued that incorporates data utilized under Section G103.3. S i .1111 • . . • • 11 _ 1 • WIN I' JBI 2. Those areas identified as frequently flooded areas on the city of Edmonds critical areas inventory. Identified frequently flooded areas are consistent with and based upon designation of areas of special flood hazard on FEMA flood insurance maps as indicated above. Edmonds City Council Draft Minutes June 2, 2020 Page 4 Packet Pg. 6 5.1.a Proposed Interim Ordinance o Interim Ordinance ■ Proposed interim ordinance to meet the June 19th deadline ■ FEMA has indicated they cannot delay the effective date of the new FIRM maps ■ The effective dates are set by legislation and federal regulations that require a community to adopt the new Flood Insurance Study and accompanying FIRM within six months of the issuance of the Letter of Final Determination ■ Per the latest letter from FEMA, if the City does not act by June 19th FEMA will act to suspend the City from the NFIP o Planning Board reviewed on May 27th and recommended approval Next Steps o Once OPMA restrictions are lifted, run permanent ordinance through full public process including public hearings Councilmember Buckshnis referred to 19.07.010 and asked where the flood damage prevention model ordinance came from. Mr. Lien answered it was provided to the City and FEMA by David Radabaugh, Washington State National Flood Insurance Program Coordinator. Mr. Lien advised he had provided the model ordinance to the full Council. Councilmember Buckshnis referred to 19.07.030 and the comment "from 19.00.025" and if this information would remain in the Internal Building Code as well. Mr. Lien explained it is being removing from 19.00.025 and will be included in 19.07.030. The purpose was to include everything in 19.07 instead of spread through the building code. Councilmember Buckshnis referred to Section 6 of the ordinance, Emergency Declaration that requires passage by a majority vote plus one of the whole membership of the council. City Attorney Jeff Taraday answered that was true of any emergency ordinance; emergency ordinances always require adoption by a super majority. Councilmember Buckshnis asked if this was an emergency ordinance or an interim ordinance or both. Mr. Taraday answered the proposal was to consider it both as an emergency ordinance and an interim ordinance. With regard to returning this to Council after the OPMA restrictions are lifted, Councilmember Olson asked the methodology to ensure that occurs. Ms. Hope answered among other things, it will be scheduled on the Council's extended agenda for later this year. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO ADOPT THE INTERIM FLOOD PREVENTION ORDINANCE NO. 4188 AS PROVIDED IN EXHIBIT 6. Councilmember Buckshnis relayed her concern about development and trees, noting the City has yet to adopt a tree ordinance. She did not want developers to get vested and clear cut trees, not to say there were any trees in these areas. Councilmember Paine asked why the variance language in the model ordinance was not included. When a public hearing is held on this ordinance, she would like to have the variance language included in the ordinance. Mr. Lien answered that is a policy discussion for the Council, whether to allow variances to the flood damage protection regulations and what those would look like. Currently within floodplains, structures are required to be built 2 feet above base flood elevation which is stricter that required by FEMA. He clarified it was not a variance to a land use, but a variance to construction standards that help prevent flood damage. Councilmember Paine recommended the Council consider the variance language in the model ordinance that was not included in the proposed interim ordinance. Mr. Lien said not everything in the model ordinance was included in the interim ordinance because not all of it applied to Edmonds. For Edmonds City Council Draft Minutes June 2, 2020 Page 5 Packet Pg. 7 5.1.a example, the model ordinance includes regulations regarding floodways; there are no floodways within Edmonds. MOTION CARRIED UNANIMOUSLY. 8. STUDY ITEMS WASTEWATER TREATMENT PLANT INCINERATOR REPLACEMENT PROJECT UPDATE AND RECOMMENDATION Public Works Director Phil Williams explained the governor's modification to the Open Public Meetings Act restrictions provided an opportunity for Council to discuss this. This is a study item; staff is seeking guidance from Council regarding next steps. He introduced Pamela Randolph, Wastewater Treatment Plant Manager; Lorin Inman, Manager of Business Development Engineering, Ameresco, and Project Manager on this project; and Dave Parry, PhD, Senior Technology Fellow, Jacobs Engineering Group, hired by the City as an independent third parry reviewer of all the documentation and analysis that has been produced to date in reviewing possible options to replace the incinerator. He noted Dr. Parry's resume is very impressive; this area of wastewater treatment energy consumption usage, particularly the solids portion, managing biosolids, energy advantages, etc. is within his area of expertise and he has been doing this for 40 years. Mr. Williams reviewed: • Presentation Goals o Conduct a brief overview of the various energy programs the WWTP has participated in since 2012. o Provide a brief overview of the ESCO process o Discuss Phase 6 — including the Carbon Recovery process, Resolution 1389 impacts, O&M expenses, and the ESPC contracting methods o Discuss various available approaches to biosolids management and why pyrolysis and gasification seems to be the most promising o Share an evaluation of two different pyrolysis and gasification - projects A and B o Share staff recommendation and independent engineering review o Answer questions Energy Savings Performance Contracting (ESPC) o An ESPC is a contract between an energy services company (ESCO) and the Washington State Department of Enterprise Services (DES), under which the ESCO guarantees a not -to exceed cost, system performance, and energy savings to the client (Edmonds). o Under this program: ■ Major project risks are shifted from client to the ESCO ■ ESCO provides single -source of accountability and enhances customer control of equipment & sub -contractor selection ■ DES manages contract and provides oversight ■ Reduces future energy costs and uses the savings to pay for infrastructure improvements implemented today Energy Incentives, Grants and Performance 0 2010 Plant staff began working with SNO PUD and entered into an Energy Challenge — since then we have received approximately $304,000 in PUD revenue to complete energy efficiency projects. We anticipate the Carbon Recovery project incentive is estimated to be $20,000 o The project will receive a $250,000 grant from the Department of Commerce o We anticipate another round of Department of Commerce funding this year. The project should rank very high Graphic of Pathway to Sustainability at WWTP o Phase 3 — High Efficiency Blower ■ Project saves $33,909/year and 345 tons CO2 equivalent to Edmonds City Council Draft Minutes June 2, 2020 Page 6 Packet Pg. 8 5.1.a - 36.5 homes' energy use for one year - 799 barrels of oil consumed o Phase 4 - Aeration & Blower ■ Project saves: $34,062/year and 264 tons CO2 equivalent to: - 27.9 home's energy use for one year - 611 barrels of oil consumed o Phase 5: Dewatering ■ Project saves: 133,211/year and 537 tons CO2 equivalent to: - 56.7 home's energy use for one year - 1,243 barrels of oil consumed Phase 6: Carbon Recovery (Proposed) o This phase will focus on the sewage sludge incinerator costs and the environmental footprint. Opportunities include clean gasification and drying the biosolids to create a high -nutrient soil amendment product Plant Energy and Cost Trends o Energy usage and demand trending downward, while costs are trending upward due to RDC charges and rate increases ■ 23.5% reduction in energy consumption ■ 47% reduction in total energy cost City Council Oversight - Path to Sustainability o August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long-term plan included a staged approach outlining a pathway for this next project. o After successful completion of Phase 3 & 4 energy projects, we approached City Council with the Phase 5 project which outlined the necessity of upgrading solids handling equipment in preparation for the future Carbon Recovery. o April 10, 2018: Parks and Public Works Committee reviewed the project and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. o April 17, 2018: City Council approved the predesign effort. The work was completed on time and within budget during 2018. o City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project - Carbon Recovery in the 2019 budget. o In early 2019, the project team began development of Project B. Project B can reduce construction cost significantly, does not require a new building, increases carbon recovery and reduces the environmental impact of odor control . Diagram of Edmonds WWTP process flow Project drivers o Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair & maintenance and emission controls - approximately $800,000/year o The equipment is currently operating significantly beyond its useful life expectancy - in operation 30 years. o The equipment was installed at a time when the need to reduce energy and reuse of bi-products was not a focus. o Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part 60 Subpart O. o § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not including the cost of land) updated to current costs." Regulatory Trigger for Replacement o Must meet New Source Performance Standards for air emissions (USEPA) at the point where total investments in an existing, grandfathered incinerator (Edmonds) exceed 50% of its original cost after factoring in inflation Edmonds City Council Draft Minutes June 2, 2020 Page 7 Packet Pg. 9 o Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are nearing 43% at this time ■ Spreadsheet calculations for this requirement are included in agenda packet Basic options available for replacement o Build conventional digester flowed by production of EQ Biosolids for land application ■ Most common current approach ■ Edmonds does not have space for digesters on site ■ Any expansion of our footprint in downtown would be very difficult ■ Likely the most expensive option ■ Wintertime management of land application systems ■ Long-term costs of hauling and possible storage are very high and energy intensive ■ Does not address PFAS residues o Replace with a new incinerator ■ Appeared to be the second most expensive option after initial screening ■ Does not measurably improve environmental performance including carbon footprint ■ Regulations on incineration may well continue to get more stringent Basic options available o Pyrolysis/Gasification options ■ Can produce a range of useable end products ■ More energy efficient ■ Reduce carbon emissions ■ These approaches have been commercially available for many years ■ Most installations in this Country have been for organic wastes like agricultural manures, wood chips, and other feedstocks. Examples using Municipal biosolids are limited (2) but growing Comparison of these two approaches environmentally and financially is the focus of this presentation o Option A - Pyrolysis ■ Bioforcetech/Centrisys ■ Produces dry, pelletized biochar ■ One existing WWTP biosolids installation in the US but several more in Europe o Option B - Pyrolysis/Gasification ■ Ecoremedy ■ Can potentially produce either Exceptional Quality (EQ) biosolids for direct land application, Biochar, or mineral intensive dry residue with little to no remaining carbon ■ One existing WWTP biosolids installation in the US (Morrisville, Pennsylvania) and two more being evaluated Project A - Pyrolysis Bioforcetech/Centrisys diagram and P-Five Pyrolysis System photo o Belt dryer uses natural gas Project B - City Staff Recommendation o Video of David Mooney, President and Chief Technology Officer, Ecoremedy, explaining how the Ecoremedy process works ■ Ecoremedy is a highly controlled carbon conversion process combining drying, pyrolysis and gasification into a single vessel ■ Ecoremedy differentiators include: - Extreme scalability - Broad fuel tolerance - Operational simplicity - Low maintenance Photographs of system installation in Morrisville, Pennsylvania Cost comparison Edmonds City Council Draft Minutes June 2, 2020 Page 8 Packet Pg. 10 5.1.a Utilities Existing Incinerator (Baseline) Project A Pyrolysis Centris s Project B Gasification Ecoremed Unit Utilities $163,566 $193,479 126,666 Total $/Yr Odor Control Chemicals $47,768 $74,826 $3,009 Total $/yr Polymer $160,000 $160,000 $56,000 Total $/yr Screenings $0 $24,000 $0 Total $/yr Labor 4321,725 $333,271 $333,271 Total $/ r Annual Maintenance $89,951 $52,000 $35,000 Total $/yr Regulatory $172,183 $120,000 $60,000 Total $/yr Hauling $36,000 $0 $36,000 Total/yr Sub Total All Costs $/yr $991,193 $957,575 $649,946 Total $/yr o Savings of $341,247 can provide the revenue steam to cover $5,250,000 in debt service (2.7% @ 20 years levelized) approximately 20% of project costs Carbon Recovery project comparison Project A Project B Price — Construction Est Higher construction costs Lower construction and installation costs Utility Cost to Operate, $190,630 $123,468 annually (higher than baseline) (lower than baseline) One time incentive from $0 $20,000 estimated from utility PUD Carbon footprint Increased natural gas to dry Increases carbon recovery biosolids Utilities screening and biosolids as fuel O&M Cost Higher trucking and chemical Lower trucking and chemical costs costs. Ease of Construction Requires new building Uses existing building footprint Simplicity of System Integrates 12 vendor packages Meets City standards for controls, Double pieces of equipment less equipment needed Turn -key supplier Warranty/Risk Single -source technology supplier Lower startup period Longer start-up and commission period Ongoing optimization included Benefits of Project B — Pyrolysis/Gasification o Most flexible, efficient and affordable approach to implement and the lowest operational costs o Produces an environmentally -friendly end product (biochar) while generating its own thermal conversion from the biosolids. This will move the City closer to achieving the goals established in Resolution 1389 o No acidic side stream or hazardous waste is produced o Biochar will likely be land applied in Eastern WA. We will also look for sites in Western Washington Future Energy Projects o Influent pump replacement o High efficiency motors for fans and pumps o Energy management page and development of KPI's for daily monitoring o Continued lighting upgrades o Replace effluent gravity valve Action —Next Steps Edmonds City Council Draft Minutes June 2, 2020 Page 9 Packet Pg. 11 5.1.a o Request that the City Council instruct staff: ■ To return (next week?) with a specific set of performance guarantees and a G-max price to replace Edmonds' aging SSI with a pyrolysis/gasification system supplied by Ecoremedy (Project B) ■ The eventual action needed is to authorize the Mayor to sign an agreement with the Department of Enterprise Services for delivery of this project ■ Further Council action in 2020 will likely include selling revenue bonds to support the project Councilmember Distelhorst asked if the City proceeded with Project B and for some reason during the process was unable to use the current building and a new building was required, would that be covered by the guarantee. Mr. Williams answered yes, he thought so, Ecoremedy knows the geometry of their mechanical equipment and have made guarantees to Ameresco and Ameresco in turn has provided guarantees so there would be no reason for the City to support a change order of that size to support a mistake at that point. Mr. Inman said the biggest risk is there is roughly a 5%2 to 6 month construction window; the plan is to do the outage during the dry months when flows are low. The risk would be if construction could not be done within the May 1 to October 1 window, there is the potential for impact to the City in the cost to haul away dewatered sludge for a longer period of time. He anticipated they would consider insurance to cover that potential claim. The risks is not that the building couldn't be used, but that the process would be interrupted throughout the winter. Ms. Randolph commented the construction window is a key driver. With regard to what happens if the mechanical equipment does not fit, there has been quite a bit of engineering to ensure it will fit in the space. Much of the challenge and the project cost is due to the limited space, access and construction. Mr. Williams added that is a feature of the ESCO process; if this was a design/bid/build project and all the engineering and documentation said it would fit in the building, and then it did not, that would be on City, but not in an ESCO project. Councilmember Distelhorst relayed his understanding that the anaerobic digestion that King County does which needs to be trucked out was not required for gasification. He assumed there was a trucking process to transport the biochar to Eastern WA. Mr. Williams said biochar is much lower volume that hauling Class A biosolids for land application. The intent of producing that product is to recycle it and industry groups are working on markets for it. The Project A team that produced pelletized biochar, had their project been affordable, would have taken the biochar so there was no cost to dispose of it. Another benefit of producing and selling the biochar is it saves up to $2M in tax on the project. Councilmember Paine asked how both systems would be offered at the same time, whether the treatment plan was capable of doing that and how that transition would occur. Mr. Williams answered with difficulty; when the incinerator is removed and a replacement system is installed, there will be a period of time when biosolids will not be incinerated and will need to be taken somewhere. They are a mix of raw sludge and secondary sludge which is not a product that can be applied to agricultural land. Those biosolids would need go somewhere where someone would do lime stabilization or other treatment to the biosolids in order to dispose of it. That is an inherent cost of this project; as Mr. Inman stated, the project would not want to exceed the October 1 deadline and required continued hauling biosolids all winter until the project could be finished in the spring. Ms. Randolph commented staff has been working with Dr. Parry to look at how to manage solids. The team will also be talking to King County to reduce flows during that time so solids during construction are more limited. Dr. Parry is also looking at options for treating solids during that time period as there will be a lot of solids during that time that cannot be land applied. Dr. Parry said the main way on projects like this Edmonds City Council Draft Minutes June 2, 2020 Page 10 Packet Pg. 12 5.1.a where there is a need to treat raw solids is lime stabilization which can produce a Class A biosolid that can be land applied. For Northwest soils that tend to be acidic, the alkaline is a complementary application. Councilmember Paine asked when the Pennsylvania example would be online and whether the team was watching that project closely. Mr. Williams answered it is operating now. Councilmember Olson referred to Dr. Parry's resume where there were comments about future operating conditions and asked how much time and thought was given to the location of the City's current WWTP, its proximity to the border of a floodplain and whether that was issue for consideration. Mr. Williams answered the thought of moving the WWTP had never occurred to him. He agreed it was located in an important part of downtown and its location was a tradeoff, something he mentions to the partners in the treatment plant but do not have the facility in their city. Customers in Edmonds pay the same amount as a customer in Mountlake Terrace, yet Edmonds hosts the treatment facility. He acknowledged it occupies an important property in downtown, occasionally creates trucking and odor problems and it would be nice to have it on property that was more isolated from downtown. He estimated it would cost in excess of $100 million to build new treatment plan somewhere. Dr. Parry estimated over $100 million, likely pushing $200 million. He agreed this often comes up when plants are located on prime real estate. For example, there is a wastewater treatment plant in Vale, Colorado on property valued at several million dollars per acre. The cost of moving a wastewater treatment plan is very cost prohibitive. He has done analyses for moving the San Diego treatment plan located on the California coast, but it is cost prohibitive. Edmonds' current location limits the processes that can fit on the site. If there were more space, it would not be a matter of digestion or gasification or incineration; some can do both but more space is required. Councilmember Olson said she was not being an opportunist with regard to what that property could be used for. Her question was what happened if it flooded and whether that was something to be concerned about. Mr. Williams said that was not something to be concerned about. Operation is different when the sea level is high and there is a lot of wind and rain and flooding downtown as wastewater needs to be pumped which requires higher energy costs, whereas much of the year during drier times, treated wastewater flows via gravity to Puget Sound. During those same conditions, the plant is getting a lot of affluent. With climate change and serious precipitation events becoming more common, that is something to think about. He summarized there was no serious danger of the plant being flooded from seawater. If that happens, there are even bigger issues than the treatment plant. Dr. Parry commented that would be an issue for the entire WWTP not just the solids at the facility. Council President Fraley-Monillas asked the total cost of the project for gasification. Mr. Williams answered the agenda bill includes an estimate of $25-$27 million. A more exact number will be provided in the next presentation, the G-Max price. Council President Fraley-Monillas asked how much the City currently owes in bonds and the monthly expenditure and whether there would be an increase or decrease in FTE with gasification. Mr. Williams answered the projection is that staffing would remain about the same. The $340,000/year in O&M are other expenses and does not have a direct labor component. The labor costs for Option A and B are slightly higher than the current incinerator operation but not noticeably higher, approximately $320,000-$330,000. Councilmember Buckshnis commented the video helped her understand the process. She asked if this project has been discussed with the treatment plant's partners. Mr. Williams answered there are quarterly meetings between Edmonds and the designated representatives from Mountlake Terrace, Ronald Sewer/Shoreline and Olympic View Water & Sewer District where this project has been discussed for quite some time. There is a new operational partnership agreement pending to renew the partnership which he Edmonds City Council Draft Minutes June 2, 2020 Page 11 Packet Pg. 13 5.1.a anticipated would occur shortly. The partner agencies are aware of this project and are familiar with the technology and the rough costs. Councilmember Buckshnis asked if the partners had been part of the design team. Mr. Williams answered no, they receive presentations and are informed of the decision points. Edmonds operates the treatment plant and those agencies pay for service. The partners have a fee simple interest in the capital investment in the treatment plant capacity, but as far as operations and decision like this, Edmonds is the majority partner and makes those decisions. Councilmember Buckshnis recalled a suggestion that Edmonds bond for the pyrolysis project and the partner agencies pay the City. She was concerned those agencies may not be able to afford it and wanted to ensure they could pay their share. Mr. Williams said the current agreement and new replacement agreement is very clear that everyone pays their own costs. The new agreement provides the opportunity for Edmonds to borrow the entire amount and the partners pay their proportional share of the debt service. It would not make any cash flow difference for the City and bond counsel did not think it would affect the City's bond rating in the future. The partners have not asked to do that but that financing option is available in the new agreement. Councilmember Buckshnis recalled some bonds would be paid off in the next couple years. Mr. Williams offered to provide a schedule of outstanding bonds for the entire utility system, commenting it is in good financial condition. Councilmember Buckshnis said pyrolysis would have been more expensive and more compartmentalized, but this is less expensive, appears to be more ecofriendly and is with one group. Mr. Williams agreed, both options are capable of pyrolysis. Ecoremedy could carry that process to a more distant end point and turn it into a full gasification system that has far less residues to dispose of and also does not recapture as much carbon. Option B (Ecoremedy) would produce biochar just like option A but at a lower cost and more efficiently. Councilmember Buckshnis commented Option B goes further and produces something that perhaps is good for the environment. Mr. Williams answered if all the biosolids were completely gasified, the end result is a small amount of a very dry, finely divided material that looks like ash and has a very low carbon content, full of minerals and there could be recycling options developed such as concrete. The biochar market is more attractive and readily available to access and there is a sales tax break, good reasons to start out producing maximum biochar with the Ecoremedy project. If circumstances, finances or costs changed and there was a desire to reduce hauling costs, it could be fully gasified and a smaller volume to dispose of. Councilmember Buckshnis asked about the timeline. Mr. Williams answered if the Mayor were authorized to sign the energy services proposal by July I't, the necessary work could be done in 2020 before the wet weather. This will be a 2-year project, completed in 2021. Councilmember Buckshnis asked if the work done on the pyrolysis project design, height restrictions, etc. just goes away. Mr. Williams said the Ecoremedy projects fits in the existing building. Councilmember Buckshnis commented that is another benefit, there were height requirements with pyrolysis. Councilmember Paine asked if the resulting effluent from this project meets all the current and anticipated regulatory requirements for Puget Sound. Mr. Williams answered there would be no change impact on the discharge to Puget Sound, this is strictly the solids side stream; once the solids are removed from the water, this process is related to how those are treated, managed and disposed of. The aqueous side of the treatment plant and those process are not changed. Councilmember Paine recalled from a previous discussion that there is some anticipation that the regulatory requirements for Puget Sound will become more stringent. She asked if other things would need to be done in the future to address effluent that goes into Puget Sound. Mr. Williams explained the state is interested Edmonds City Council Draft Minutes June 2, 2020 Page 12 Packet Pg. 14 5.1.a in reducing nitrogen discharges to Puget Sound and have been working on a Puget Sound water quality model for 10+ years. The state is close to issuing permits that will require reduction in nitrogen discharges. That is why the City is planning to conduct a trial this summer of a promising technology, under the authorization of the Department of Ecology, that would reduce the nitrogen discharges. Whether that will be successful and when that will be a requirement is unknown, but it probably will be required in 3-5 years. Ms. Randolph said the Edmonds WWTP permit in negotiations now. Ecology wanted to give the plant a permit limit now, but because of the trial they were able to develop concentration limits and not issue the limit right now. There are advantages of the trial including determining the capability of the treatment plant which may drive the permit limit in the future. Mr. Williams said Ecology has not determined the limit yet, whether it is a concentration limit, poundage limit, loading limit, etc. They are asking dischargers for comment. At some point Ecology will finalize the requirement and that will be part of permits as they are renewed. If the technology in the trial is successful and the City is required to pursue it on an ongoing basis, he guessed that could be a $5-10 million project plus additional O&M costs. Dr. Parry said the incinerator replacement project affects solids which do not make the nitrogen any better or worse, but it puts Edmonds in good position versus other technologies like a digester which is not as sustainable as gasification/pyrolysis because digestion releases nutrients like nitrogen and phosphorus back into the waste stream and would require treatment. Councilmember Paine asked when a report on the nitrogen trial will be available. Mr. Williams answered toward the end of the year. Ms. Randolph answered it was broken into two phases; the first phase will be on summer operation and the report should be available 3-4 months after the trial is completed. The second phase would be winter months; it would be advantageous to study impacts of winter flows. Edmonds has only committed to DOE for a trial during the summer. Mr. Williams answered studying nitrification/denitrification process during winter months is more difficult when water temperatures are lower and performance usually degrades in the winter. It is unknown whether the limits Ecology establishes will be seasonal. Councilmember K. Johnson relayed her understanding that the regulatory trigger for replacement was 50% of the original cost without land and factoring in inflation. The materials provided last week estimated that percentage at 25-36% for the wastewater incinerator repair and maintenance history. However, this week's materials state 43%. She asked for an explanation of the disparity. Mr. Williams answered an older number may have been included in one of the documents. The more recent analysis done in 2017 determine 42.7%. EPA provided that guidance but there are no more words available to explain how it is calculated and treatment plants are left to their own resources to determine what that means. Ms. Randolph did a thorough job of parsing out their words to determine the cost, both the initial cost adjusted for inflation 30 years later and adding all costs adjusted for inflation and the date of investment to determine the percentage. Councilmember K. Johnson observed staff had no explanation for the 25-36% percentage that was included in last week's materials. Ms. Randolph explained when she first did the spreadsheet, she reviewed the documents to determine the original cost of the plant and the cost of incinerator. She reviewed what had been done through the years, part of the valuation was looking at things that needed to be replaced in the next 1-2 years which may be the discrepancy that Councilmember K. Johnson referenced. The percentage in 2017 did not include the items that would be necessary in the future which is the 43%. The spreadsheet has not been updated since 2017. To develop the spreadsheet, she attended a seminar with other incinerator operators. She based the calculation on the best information available. Mr. Williams answered the calculation is interesting and EPA did it to press existing, older style incinerators that do not meet new source performance standards to be upgraded. Even if that was not required, the incinerator, highly intensive mechanical -electrical equipment with software and control systems, probably Edmonds City Council Draft Minutes June 2, 2020 Page 13 Packet Pg. 15 5.1.a would still need to be upgraded because it is 33 years old, tired, cranky, difficult to maintain and parts often need be fabricated. He summarized the real reason for replacing it is its age. Councilmember K. Johnson asked about the timing, noting staff is pressing to have the Mayor sign a document by July 1st and there is a 2-year window. With all the financial uncertainty, she questioned rushing to do this in a short period of time. She noted staff s recommendation is to make a decision by next week. Mr. Williams apologized if that seemed rushed; in staff s view, they have been working on it for four years and updates have been provided to Council a couple times in last two years. He recognized the focus on COVID-19 and civil unrest are dominating everyone's thought processes so it may seem strange to talk about spending a lot of money to take this step. It is a timing issue due to the construction window. He was uncertain what additional information could be generated for Council to review. If Council identified what was missing, staff could try to provide it. Councilmember K. Johnson commented this a very important project for the City and there are several new Councilmembers who have not be part of the previous discussions regarding pyrolysis. She wanted to have a better understanding of how the shift from A to B was made and how much time and money has been spent analyzing the pyrolysis project. Mr. Williams said the focus initially was on Project A; it had a working installation at time which Ecoremedy did not have when the analysis began. They were one of the only readily available options with a responsible contractor, well -funded and had an operational installation. However, what they were saying at the time did not stand up to scrutiny after time was spent analyzing how it would fit into Edmonds' facility and the costs kept climbing. At one point the cost was $30 million for Project A and it seemed prudent to see if there was anything else newly available or proven that could be tested against Project A. The more the team looked at Project B, the better they felt about recommending it. Everything that was done on Project A is useful in Project B. Councilmember K. Johnson asked how much was spent on Project A. Mr. Williams answered about $2.3 million. Councilmember K. Johnson observed as a result of that analysis, they no longer recommended it. Mr. Williams answered they did not recommend Project A, but are recommending pyrolysis and gasification using a different vendor. Councilmember K. Johnson observed the annual maintenance cost of the incinerator is $89,951 so in theory the plant could go several more years before reaching 50%. Mr. Williams answered operation and regular maintenance of the incinerator totals $990,000 and could be higher and does not include major repairs that need to be done, repairs that could be required soon. There have been large repairs since 2017 that could be added to the calculation. Even using 2017 numbers, most of the 50% has been consumed. Councilmember K. Johnson said that information was not in the packet but it was on one of slides; annual maintenance comparing the incinerator in Project A to Project B. Mr. Williams said the PowerPoint is attached to the packet; $990,000 for the incinerator, $957,000 for Project A and $649,000 for Project B. Councilmember K. Johnson observed the treatment plant is 32 years old, is at 43% now and costs are accelerating. She asked when the 50% would be reached and what were the consequences. Mr. Williams said he cannot predict what failures will occur or what it will cost to fix them. A big one is the operation of the schwing pump; a replacement pump was purchased for $300,000 but if the existing pump failed, a new hopper and re -piping would be required, estimated to cost $600,000. Adding $600,000 to the numerator in the calculation would easily put the percentage over 50%. Councilmember K. Johnson asked what the numerator was. Mr. Williams answered it was in the attachment; the original cost of the incinerator was $2.5 million, escalated to today's costs was $5.5 million and documented expenditures to date were $2.354 million which equates to 42.7%. Councilmember K. Johnson asked why there are not more examples of gasification or pyrolysis for wastewater treatment plants in the United States. There is one example in the United States and several in Edmonds City Council Draft Minutes June 2, 2020 Page 14 Packet Pg. 16 5.1.a Europe. Mr. Williams said Europe has been doing a lot related to improved carbon management and there are several wastewater biosolid plants in Europe as well as a lot of installations with other feedstocks. The principles for agricultural manure are the same and the equipment likely is similar if not identical. There is a plant in northern Washington State that processes agricultural manure. He agreed it would be ideal if there were 50 facilities that could be pointed to as proven technology. Councilmember K. Johnson said it was difficult to understand why there were not more facilities because this was not new technology. Dr. Parry said he has been tracking it for several decades. One of the reason is until recently, most treatment plants have focused on disposal rather than recovering a resource. Pyrolysis will recovery a resource and produce a biochar that is gaining in popularity and marketability. Until pyrolysis and gasification, the PFAS does not get destroyed. There are a lot of drying projects, but without the additional thermal process of pyrolysis and gasification, the PFAS still exists. It is gaining in popularity not just in the U.S.; he is working on a couple projects in Australia that are looking at it and have installed pilot facilities. He and others have been researching this for a couple decades; it has been applied successfully on biomass, wood and animal manure, but the focus has been how get rid of biosolids. He noted half the biosolids in California go to a landfill and only half are land applied. The interest now is more resource recovery and it is a very effective way to get a good product like biochar. Councilmember K. Johnson commented that information coupled with the small footprint of the Edmonds treatment plan that does not have space for aeriation and disposal was helpful. Dr. Parry commented both Projects A and B produce biochar. Project A was a good project but the price kept increasing. Project A only did biochar, to get to pyrolysis, the biosolids have to be dried first and their only option was to buy natural gas. Project B can use their own carbon and go further to gasification and still produce a biochar, but instead of buying natural gas, recover the carbon as energy to do the drying which saves on natural gas. That flexibility is a very beneficial feature of Project B. Councilmember K. Johnson expressed appreciation for Dr. Parry's knowledge and expertise. Councilmember Olson said the presentation stated there were no metals or other hazardous material outcomes. She recalled there was a citizen who had concerns related to Seattle where there are still metals in the biproduct. She asked if this system would have any metals. Mr. Williams answered if there are metallic elements in the waste stream, they will be in the biosolids and mineral residue would still exist after gasification. He noted mercury is volatilized into the atmosphere which is the reason for efforts to keep mercury out of the waste stream. The key is pre-treatment, knowing the dischargers and getting them to take out metallics out before waste reaches the WWTP. There is little industry in Edmonds and no metal processing plants. There are dental offices that work with mercury amalgam and there has been a lot of movement in the last couple decades to get them to capture old fillings before they reach the sewer system. There is nothing new about metallic elements ending up in the biosolids. Councilmember Olson asked if the product could then not be used in a fertilizer application. Mr. Williams answered when biosolids are applied to land, the soil is tested to determine the current concentration of metals and the concentration in the material being applied to determine the rate at which the application may increase the metals and the application rate is adjusted accordingly. That has been occurring for years. Biosolids will have some metals and are usually low concentrations unless it is in a large city like Seattle or Spokane that have discharges that contain higher levels of metallic elements. Treatment plant works with industries to install pretreatment at their sites to keep it out of the treatment plant. Dr. Parry said it is rare in the U.S. to have plants with metals beyond a threshold that cannot be applied. If that unusual event happened, the solution would be to go to the source. Areas in the world that are still dealing with that and are not doing land applications include eastern Europe which is known to have high metals in their biosolids. Ms. Randolph said a lot of preliminary testing of solids has been done and they were all below the thresholds. Mr. Williams said the reason concentrations are lower than they were in the past was due to successful pretreatment programs. Edmonds City Council Draft Minutes June 2, 2020 Page 15 Packet Pg. 17 5.1.a Councilmember Olson commented the City's bond rating is higher than most surrounding communities so it would make sense for Edmonds to bond for the project, as long as it did not negatively affect the City's bond rating, and pass the cost onto partners instead of them bonding separately. With regard to the partners paying the same utility rates, she questioned whether that was equitable and the correct arrangement, considering that Edmonds taxpayers pay for the treatment plant asset and perhaps the partners should pay a small additional rate that represents the value of what Edmonds taxpayer contributed. Mr. Williams agreed, noting the existing agreement is 35-40 years old and there are efforts underway to update it. Both he and Ms. Randolph have been making that point; Edmonds hosts the facility in its downtown and it is a lost opportunity for a use that could provide a greater return. In the last negotiation, to recognize that Edmonds hosts the treatment plant, the overhead the partners pay was increased from 10% to 17.5% in addition to their costs. Councilmember Buckshnis said bravo on that increase. She complimented Ms. Randolph on her numbers. If staff brings this back next week, she suggested Dr. Parry provide a whitepaper on his research of Ecoremedy. She said it seems rushed but it really it is not because there have been discussion regarding the pyrolysis project in the past. The video helped her understand the process after pyrolysis. Mr. Williams said Ecoremedy is not a huge company, but they have a financial backer, Rockwell, that is underwriting their guarantees to Ameresco. He offered to provide history regarding the technology, the future of the technology, etc. Mr. Inman said they negotiated with Ecoremedy withholding some of their project payment to have them return after the project has been installed and accepted to prove the performance. The contract is structured so approximately $500,000 would be withheld pending their return 6 months and a year after acceptance to prove performance and do owner training. Mr. Williams said monitoring and verification is part of the ESCO process. 2. DISCUSSION OF PUBLIC SERVICE ANNOUNCEMENT (PSA) REGARDING FACIAL COVERINGS Councilmember L. Johnson said Councilmember Olson and she are proposing a PSA regarding wearing face masks, an idea that came out of an experience she had with her family, the first time all five of them put on their masks and walked downtown. It was a such a new feeling and they felt pretty self-conscious and returned home early. They talked about where that discomfort came from and decided they needed to focus on why they were wearing masks; to protect themselves, but wearing a mask says to others that I care about you. Wearing a face mask is an act of kindness and a message that needs to be celebrated and normalized. That has made it easier for her family to wear masks in comfort and pride. The idea of a PSA came from a discussion that she and Councilmember Olson had about not only celebrating and normalizing wearing masks but promoting them as way to ensure reopening soon, remaining reopen and making it possible for the most vulnerable citizens to join us sooner rather than later. Their idea was 20-second video clips of each Councilmember engaging in an activity while wearing a facemask such as walking a dog, walking downtown, or talking with a neighbor or a business downtown or on Highway 99. The clip would include the why and how of wearing face masks and could end with a message like "my mask protects you and your mask protects me" or some other agreed upon message. The clips would be compiled into one PSA that could be posted on social media. They anticipated it would be fairly simple to make the video clips without an associated cost, but were uncertain that they could produce a finished video or if professional assistance would be required. Councilmember Olson was proud of the number of people in the community wearing masks. To Councilmember L. Johnson's point, there is still some discomfort and awkwardness. The intent is positive messaging, education and outreach about the difference wearing a mask makes. There has been more conversation about hand washing and social distancing, but face coverings are an important element. She referred to a comment included in the agenda packet from the Snohomish Health District about the value Edmonds City Council Draft Minutes June 2, 2020 Page 16 Packet Pg. 18 5.1.a of facial coverings. Councilmembers talking about value of wearing face masks will help with buy -in; the more people wear masks, the more the community is protected. Reopening and remaining open is a concern; the second and third waves of past pandemics have been worse than the first. Planning ahead and getting the community to be responsible is a valuable add that the PSA may be able to help achieve. Councilmember Buckshnis said this is a great collaboration that can be done with the administration. She referred to a piece on "60 Minutes" and other PSAs. She asked if Councilmembers L. Johnson and Olson wanted to create a resolution to inform the administration that the Council was interested in a PSA. If the Council does a PSA and there is unrest, the administration and Mayor Nelson will have to deal with any issues. Council President Fraley-Monillas relayed her understanding that the Mayor's Office was not participating, that this would be a Council -driven project. Councilmember L. Johnson answered that was her intent. She supported collaboration, but this was an opportunity for Council to come together and to reach out to the community. Councilmember Buckshnis did not disagree, but said if there is any pushback like the pushback about the dog park, it will go to the administration. Council President Fraley-Monillas asked Mayor Nelson to respond. Mayor Nelson said the first he heard about the administration participating was 6 p.m. today. His understanding was this was a Council - generated idea and a well-intentioned PSA staring Councilmembers should rest with the Council. Council President Fraley-Monillas concurred that this was Councilmembers Olson and L. Johnson's project. She opined it was a great project and she was happy to participate. Councilmember L. Johnson said she was open to running the idea past the administration to ensure there was nothing controversial. This was not intended to be difficult, but to show a unified message from the Council. She was happy to include the administration in reviewing the PSA. Councilmember K. Johnson said she was happy to participate in a PSA. She relayed the newest victims of COVID-19 are under 40 and those numbers rising. It is not just people over 65 that are at risk but the whole community. Councilmember Paine agreed it was a great idea and she was happy to participate. Normalizing wearing a mask makes it easier. She recalled being at the post office where there was some shaming of people wearing masks. Although that doesn't sound like Edmonds, it does happen. Councilmember Buckshnis agreed it was a great idea. If the Council creates a resolution in support of a PSA, the administration could point to the resolution if any issues arose. It would be great to have the Mayor and Council in the PSA because they are in this together. If something happens, a resolution would be a mechanism to help the administration. Councilmember Distelhorst said as part of Governor Inslee's Safe Start in Washington program as of June 8', all workers that are around any other employees need to wear a face covering and any business can deny entry to any customer or member of the public who is not wearing a face covering of some kind. He anticipated there would be little pushback. He was fully supportive of this project and he looked forward to participating. Council President Fraley-Monillas said a resolution was not necessary unless Councilmembers L. Johnson and Olson wanted one. A PSA is a good advertisement for wearing masks. With regard to people under 40 getting COVID-19, in a discussion with the Snohomish Health District Physician Dr. Spitters, he explained in the past those people were told to stay home and weren't tested because there were not enough tests. Edmonds City Council Draft Minutes June 2, 2020 Page 17 Packet Pg. 19 5.1.a Councilmember Olson said the inclusion of the administration was not part of the original idea but they were interested in unified leadership. She was supportive of Mayor Nelson participating in the PSA. Council President Fraley-Monillas asked about the next step. Councilmember L. Johnson said it appears there were no objections from Council so they will work on a script and how to create a polished product. She suggested Councilmembers find their favorite mask and think about what want to do in the PSA. Councilmember Buckshnis asked where the PSA will be broadcast and if it would only be on Channel 21. Councilmember L. Johnson said if it stayed in Edmonds that would be fine or others could pick it up. Councilmember Buckshnis summarized getting the Mayor and the administration involved would be helpful. 3. DISCUSSION OF SNOHOMISH COUNTY PUBLIC DEFENDER ASSOCIATION CONTRACT RENEWAL HR Director Jessica Neill Hoyson explained Council may recall the contract with the Snohomish County Public Defender Association (SCPDA) was to expire at the end of 2019. SCPDA graciously agreed to extend the contract for six months and not request a cost increase to allow time for the Council to review their request. Kathleen Kyle, SCPDA, reviewed: • What makes SCPDA special? 0 46 year institutional history supported by a strong board of directors o SCPDA hires previously court -involved people o Provide services across multipole practice areas o Innovative advocacy • History 0 1963 Gideon v. Wainwright 0 1963 SCPDA formed 0 2010 State v. A.N.J. 0 2011 Wilbur v. Cities of Burlington and Mt Vernon 0 2016 three-year contract with SCPDA 0 2019 one year extension 0 2020 6 month contract extension to negotiate What has increased SCPDA costs? o Two additional staff investigators o Two additional staff social workers o Acquire new database and increased data analytics o Regular increases to salary scales o Renewed office lease (20% increase in 2019 and an additional 10% increase in 2020) ■ On average pay $15 per square foot plus operating expenses which remains a competitive rate Impact of not adding resources o Takes longer to resolve cases ■ Cases are continued to complete investigation or fulfill social work needs ■ Clients in jail longer ■ Workloads grow: divided attention across 100 to 150+ open cases per attorney creates a whirlwind of day to day tasks and there is insufficient time to spend on the concentrated work needed to move the case forward o Burnout ■ Frustration from work needs to be accomplished versus time to accomplish it Edmonds City Council Draft Minutes June 2, 2020 Page 18 Packet Pg. 20 5.1.a ■ Leads to underperformance and/or resignations for other employment opportunities Current caseloads — June 1, 2020 o Patrick, Colin 126 o Snyder, Daniel 122 Adding Capacity o Better efficiency ■ Fewer continuances ■ Cases will resolve sooner ■ Information provided to prosecutor, court and probation sooner o More confidence in outcomes ■ Fewer cases reversed on appeal ■ Less pretrial confinement o Retain dedicated public defenders ■ Reduce attrition ■ Attract new talent Rates comparison o In negotiating the 2019 contract extension, SCPDA requested a 15% increase and settled on a 7.5% increase with the understanding that full consideration would be offered in 2020. With the changes within the citv, the full discussion was moved back another 6 months until now. 2019 & Jan to June 2020 Monthly Compensation Compensation Attorney compensation $15,270.74 Investigator services $1,594.11* Administrative costs $9,400.42 Total $26,265.27 In 2019, the contract paid $19,129.32 for investigation services. SCPDA conducted 142 investigations in 2019. This resulted in $134.71 per case for investigations services. Proposed July to December 2020 Compensation Compensation Attorney compensation $16,666.67 Investigator services $3,250.00* Administrative costs $9,631.75 Total $29,548.42 Proposed 2021 Compensation Compensation Attorney compensation $17,916.67 Investigator services $3,493.75* Administrative costs $10,354.14 Total $31,764.56 Assuming similar numbers of investigation referrals, the 2020 rate is estimated at $205 per cases and 2021 rate is $295 per case Councilmember Olson said her background is in contracts, in engineering contracts, piecework was paid at a higher rate because people are not full-time and there are no benefits so there is an offset to the value. The agenda memo includes a comparison to conflict attorneys with whom the City contracts, and unless law is very different, she would not have expected those rates to be so similar. She would have expected conflict attorneys to be paid a lot more per case. Ms. Kyle said she did not know, she was a career public defender and has never worked as a private attorney or done conflict work. She assumed those numbers do not reflect investigative or social work, they are solely for the lawyer and the lawyer petitions the court for additional funds for investigation or social work. They are able to do concentrated work for Edmonds; SCPDA lawyers Edmonds City Council Draft Minutes June 2, 2020 Page 19 Packet Pg. 21 are present for the duration of calendar. Their fee includes the cost of trial, investigation and social workers; the total cost is under $500/case including all that expertise. Their investigators and social workers are among best in the state and SCPDA has a statewide representation for providing quality public defense. Councilmember Olson asked if the $295/case reflected all those services. Ms. Neill Hoyson answered $295/case is investigator services. The contract with conflict counsel for $300/case is just the attorney for a minimum of 6 hours per case and then $50/hour based on hours worked over the minimum. Sharon Cates, City Attorney's Office, agreed it was a flat fee of $300 for the first 6 hours and $50/hour thereafter for conflict counsel. Councilmember Paine said she was glad to hear the City has a strong public defender representing the courtroom and the people of Edmonds. She was very satisfied with the contract. Councilmember Buckshnis echoed Councilmember Paine's comments. She was satisfied with SCPDA's work since 2016 and said she has not heard any complaints. Ms. Kyle complimented the Edmonds Municipal Court; SCPDA appears in 16 different courtrooms throughout the county and Edmonds Municipal Court reopened the soonest in a safe manner via Zoom. She often points to the Edmonds court as an example of how to reopen. Mayor Nelson said he would pass that on to Judge Coburn. Ms. Neill Hoyson said the next step is to present the contract to Council for action at the next meeting. The proposed contract is through the end of 2021. Councilmember Olson asked what was budgeted for this service and whether there were sufficient funds in the budget for this increase, knowing that identifying additional funds may not be easy to do. Ms. Neill Hoyson said when the Council discussed this at the end of 2019, she asked the Finance Director to include additional funds in the budget for this contract. She will confirm with Finance whether that occurred and the amount. 9. MAYOR'S COMMENTS Mayor Nelson relayed the governor's latest proclamation on waiving the OPMA no longer has the restriction that agenda items be necessary and routine. Beginning tonight and at future Council meetings, there will be more items on the agenda due to the significant backlog. He will work with Council President Fraley-Monillas to schedule a variety of topics/subjects on future agendas. Mayor Nelson commented a lot of people are interested and excited about the next phase of reopening for Snohomish County. After the governor issued changes to the process on Friday that allowed more flexibility to qualify for reopening, Snohomish County submitted an application on Monday. In his conversation with the governor's office today, he was fairly confident there would be a determination by the end of the week. Whatever is decided, he was confident there would be more reopening than currently exists. 10. COUNCIL COMMENTS Councilmember K. Johnson shared a message from Interim Chief James Lawless. "We value the concerns that our community has in response to the events that have taken place regionally and nationally over the last several days. Those who wish to peacefully and passionately voice their grief and frustration shall be heard — your police department stands with you in this endeavor. Detracting from this important message with organized violence and terror do not help any community or nation heal and will not be tolerated. Your Edmonds Police Department is resolute in protecting our community by working with our local and regional partners. We embrace our entire community, we hear your concerns and we respect your purpose. The women and men of this agency will continue to serve our community with integrity and respect for all. We will do so with an unbiased commitment to public safety, now more than ever." Edmonds City Council Draft Minutes June 2, 2020 Page 20 Packet Pg. 22 5.1.a Councilmember Buckshnis commented recent events have been very troubling, noting she was around for Rodney King. She relayed Chief Lawless' comments that the video that was released was very disturbing. The actions displayed by the involved officers and their interactions with Mr. Floyd are not reflective of our core mission, vision and values. Our officers are extremely skilled and trained professionals and each and every one of them has a sworn duty to uphold the law and always do the right thing when no one else is looking. Councilmember Buckshnis said a lot of citizens have contacted her; she assures them the City has a wonderful police force. She sked Mayor Nelson to look at policies related to restraint and if any neck restraint is permitted, it should be discussed. She said we're all in this together, it's sad, Black Lives Matter, all lives matter. She urged the public to be calm and civil and to demonstrate peacefully. She reiterated the Edmonds Police Department has done and are doing a great job. Council President Fraley-Monillas said comments made at last week's Council meeting and to the local press by a Councilmember have led to some very painful consequences for City staff. Statements made were words like, "I'm trying to determine if paying people for not work, we rushed into this, I believe other Councilmembers acted to protect the 250 employees of the City but my job is to protect the entire City, we can survive but we cannot survive forever." Some City staff members have been subjected to harassment on the phone and in person by citizens while doing their jobs due to inaccurate information stated by one Councilmember. City staff are working to protect citizens from COVID-19 and have been working from home, in isolated offices, split shifts and on an on -call basis to prevent the spread of the virus amongst themselves. Council President Fraley-Monillas explained the City cannot shut down if a full department is affected by the virus because who would do their jobs? Not presenting the whole story hurt the City and the staff, moreover, the short-term expense of keeping staff healthy can be funded with the CARES Act funds which allows for reimbursement by the federal government to address the financial impacts of the pandemic. The Council's decision in March to protect employees and citizens was the right one and was passed by six Councilmembers. She formally apologized to City staff for the circumstances they've now had to endure on top of a pandemic. City staff are dedicated and they do a very good job for the citizens of the City and deserve to be treated respectfully. She concluded with Black Lives Matter. Councilmember Distelhorst said on top of COVID-19 which is hurting so many, we have seen and felt especially painful times for our nation with another tragic murder of an African American by a police officer among other racist incidents. We have seen a response in our community with statements from the Edmonds Diversity Commission, Edmonds School District as well individual schools, Acting Police Chief Jim Lawless and others. He was very supportive of Mayor Nelson moving forward with a comprehensive advisory group on equity and justice. Racism, police brutality or murder or other systemic biases cannot be part of our City. We need to not only say Black Lives Matter, but those of us in positions to make structural changes must act on the same principles. Earlier this year the Edmonds School District passed a resolution and hosted multiple events on fostering discussion, learning and the celebration of Black lives. Currently at the Council level there is ongoing research evaluating possible inclusion targets which would include minority owned businesses. Another option is joining the Government Alliance on Race and Equity, something he hoped the advisory group would evaluate. He looked forward to working with elected officials and Edmonds residents to better institutionalize and formalize our commitment to our communities of color. The need for change and improvement is not optional. He noted it was also Pride Month and wished a Happy Pride Month to the LGBTQIA+ community. Councilmember Olson assured the Council is thinking of the community and wishing them health and strength getting through the challenges caused by COVID-19. If there is a silver lining, it may that the slower world created by the pandemic allowed the collective attention of the country to turn to this other serious issue when people were not distracted by their busy lives. She pledged to all citizens, especially Edmonds City Council Draft Minutes June 2, 2020 Page 21 Packet Pg. 23 5.1.a citizens of color, that the Council was interested in their ideas about what the City can do better; ideas make for better policy. Councilmember Paine said she was worrying about people in the community and the nation particularly African Americans and other people of color who suffer disproportionately from police violence. It is something that needs to be addressed systemically in looking at structural racism. The Government Alliance on Race and Equity has the expertise to undo systemic racism and look at policies and procures inside local governments and she encouraged the City to participate in that group. People are doing all they can by wearing masks and having physical distancing and then this tragedy galvanized the nation. This is a point where change can be made and make things better for everyone. Councilmember L. Johnson echoed Council President Fraley-Monillas' concern about the uncomfortable tone of the questioning and the misinformation that went out to the press at last week's Council meeting, commenting citizens deserve better. The United States is currently undergoing a time of great civil unrest. Each person gets to decide if they are going to stay on sidelines or truly take a stand on the side of equality. It is not enough just to say we stand against racism, we must also act. In Edmonds there have been a number of outward acts of racism and we must continue to speak out when this ugliness occurs. While these incidents have received our attention, the deeper work is needed in dismantling systems of inequity that are everywhere, from education to housing to healthcare, to elected representation, to employment, access to city resources, policing and more. Even in the midst of a pandemic, communities of color are disproportionately impacted; in Snohomish County, the per 100,000 rate for infection is 2-2.5 times higher than it is for the Caucasian population. Councilmember L. Johnson referred to the orange ribbon she was wearing in honor of gun violence prevention week and to honor Hadiya Pendleton, an African American teenager who was shot and killed at the age of 15, another example of systemic inequities as gun violence disproportionately impacts communities of color. In Edmonds, this inequity shows when more focus and resources are put into the downtown business core than are put into the more diverse Highway 99 business district, when safety concerns along the waterfront were prioritized before addressing the documented safety concerns on Highway 99. We all need to proceed as if lives matter and depend on what we do. Black Lives Matter; it's not enough to simply say it, we must act. As leaders, we can start by listening and taking our direction from those who are most impacted. A dear and patient friend of her taught her, "nothing about us without us," which means we must not proceed without the full participation of those who are fighting for the right to breathe and to live. Obviously as a white woman she cannot not understand the true depth of the issues faced by communities of color, but she can listen and can proceed, not by speaking over voices but by amplifying those voices. She does not have the answers, but if we ever want to find them, we have to get out of our comfort level and do the work to show that black lives really do matter. 11. ADJOURN With no further business, the Council meeting was adjourned at 10:00 p.m. Edmonds City Council Draft Minutes June 2, 2020 Page 22 Packet Pg. 24 5.1.a Public Comment for 6/2/20 Council Meeting: 6/2/20 Liz Brown, Subject: WWTP Project I am writing to comment on the agenda item concerning the Waste Water Treatment Plant (WWTP) and management staffs recommendation to replace the sewage sludge incinerator (SSI) with a gasification process. The Council packet states, "A new incinerator would be as expensive as systems using gasification and pyrolysis but these newer technologies will cost less to operate and maintain, have superior energy balances, and can significantly reduce the City's carbon footprint." This bold statement deserves greater scrutiny, especially because it taps into our hopes of transforming into something useful some very nasty stuff —poop, and everything else people flush down toilets. But in a decision of this magnitude, Council members know to rely not on hope but a hard consideration of the facts. "A new incinerator would be as expensive as systems using gasification and pyrolysis...." Since the packet contains no information on the costs of incineration, there is no way for the Council to evaluate this statement. The Council has not been shown any estimate of the cost of rehabilitating the incinerator, a course of action that other WWTPs in the state are choosing. To date, neither the City nor its contractors have estimated the costs of operating either a pyrolysis or gasification project. It will be challenging, as there are few places to study as reliable indicators for operating costs. Unlike incineration, gasification is a newer, emerging technology, with far too many unknowns to claim it will be less costly. Gasification would "have superior energy balances...." Cost is not the only consideration. Just as the pyrolysis project was described as energy -saving (and is now being abandoned because it's not), gasification is not guaranteed to use less energy. There are 18 gasification installations worldwide, and none of them rely solely on the waste they treat to fuel the treatment process. Edmonds will still have to burn traditional fuels to maintain the process and dry the sludge. We all have had the experience of trying to start a fire with wet wood. Sewage sludge, even dewatered, is wet when treated. It takes a significant amount of energy to burn it. The project "can significantly reduce the City's carbon footprint." The accuracy of this statement is based on many assumptions that may or may not prove accurate. For example, now the WWTP trucks its ash to a landfill. If the WWTP produces bulkier biochar, the volume of trucking may increase. The City may wind up trading less carbon in one stage of the process for a significant increase of carbon in another. Land application of biochar is environmentally friendly. It would be wonderful if our solid waste could be put to use. However, human sewage waste streams include "screenings," or the first ugly cut of stuff filtered from the raw sewage. These screenings include everything people flush down the toilet —tampons, wipes of all kinds, rags, syringes, underpants, Legos, Hot Wheels cars, surgical gloves, surgical masks ... the list goes on and on. Furthermore, the sewage waste stream includes every chemical and industrial waste (some treated first, some not) that goes into our sewers. Many WWTPs struggle to find places to accept their sludge byproducts for land application because of contaminants like heavy metals still present after treatment. The packet notes that "in other regions" the Environmental Protection Agency has permitted gasification to operate as a non -incineration process for the purpose of air - quality regulations. There is no guarantee that this will happen here. Gasification is still a combustion process. A gasification facility still discharges particulates into the airshed. Finally, Edmonds likely faces millions of dollars of required investment in the future to remove more nutrients from the treated effluent discharged from the plant into Puget Sound. Has the Council looked at a longer -term plan for the WWTP based on other Edmonds City Council Draft Minutes June 2, 2020 Page 23 Packet Pg. 25 5.1.a expected regulatory changes? The incinerator, properly maintained, can continue to meet the City's needs for a number of years while the Council takes a more comprehensive look at the budget, the needs of the WWTP and costs associated with other regulatory trends. Incineration is a mature technology that has few unknowns. The problem with land application of sludge byproducts alone may make incineration the most reliable method for WWTPs to deal with the growing volume of waste in the future. 6/2/20 Ken Reidy, Subject: Public Comments for June 2, 2020 City Council meeting The November 19, 2019 City Council meeting involved a change to the agenda with no supporting documents in the agenda packet. Citizens found out suddenly that somehow Councilmember Tom Mesaros believed he had the authority, along with Councilmember Dave Teitzel, to suggest City Attorney Jeff Taraday propose a 3-year contract. This development was quite surprising. Three years is much longer than the one-year contract extension discussed during the October 22, 2019 City Council Meeting. Making it worse, Citizens who had not been allowed to participate in the evaluation process were left with less than a week to prepare public comments or ask questions before this surprise 3-year contract was scheduled to be voted on, on November 26, 2019. Or at least — it was implied that the offer of any questions by members of the public would be considered. The November 26, 2019 vote would end up being scheduled before the modified 2nd step in this process was even complete. Mr. Teitzel said during the November 19, 2019 Council Meeting night that it will be 3-4 weeks before step 2 is complete. As such, why did the 2019 City Council vote on a 3-year contract before step 2 was done? Please also know that originally, step 2 was supposed to be: "evaluate whether to have an inhouse attorney or an external firm". From the July 2, 2019 City Council Meeting Minutes: "Councilmember Mesaros distributed a memo describing the evaluation of City Attorney services. when the Council renewed Lighthouse Law Group's contract last year, it was renewed for one year and then -Council President Nelson asked Councilmember Fraley-Monillas and him to take the lead on preparing an evaluation process. Since then Councilmember Fraley-Monillas was elected Council President and she asked him to approach another Councilmember. He and Councilmember Teitzel will be working on a process to evaluate the services of Lighthouse Law Group and evaluate whether to have an inhouse attorney or an external firm. They will work on the process first and bring it to Council for approval. Once the process is approved, they will implement it, complete it by the end of September and the Council can make a decision in October regarding how to move forward." Despite this, somehow step 2 became: "Are we getting proper value for what we are paying Lighthouse?"Again, Councilmember Teitzel stated on November 19, 2019 that step 2 likely won't be done for another 3-4 weeks. On November 21, 2019, 1 emailed City Council that I hoped Council would not vote on a 3-year contract prior to the new step 2 being completed in 3-4 weeks. Also, before voting on a 3-year contract, I stated that I hoped Council would also discuss in an open and transparent fashion the original step 2 - evaluate whether to have an inhouse attorney or an external firm. Finally, My November 21, 2019 email said the following: "Please provide the Meeting Minutes that indicate a majority of the City Council voted to have Mr. Mesaros and Mr. Teitzel suggest the City Attorney propose a three-year contract." "If such a vote on scope of contract did not take place, please consider removing Mr. Mesaros and Mr. Teitzel from this process. I believe voting on a contract with a 3- year term grants an advantage to such a term as opposed to other contract terms - such as a 1- year extension. Especially a 3-year contract that includes complicated back charge terms for each of the three years." "As a citizen, I strongly prefer the 2020 City Council decide who should provide City Attorney services during the time those elected officials will be in office." Please appreciate - The November 19, 2019 Council Minutes included the following: Councilmember Edmonds City Council Draft Minutes June 2, 2020 Page 24 Packet Pg. 26 5.1.a Teitzel reinforced that tonight was only discussion but he wanted to ensurewas on next week's agenda. That will allow the public to see the contract and offer any questions. The contract with Lighthouse expires at the end of year and the Council needs to take action well before then. Despite this, by the next day it was over — a Councilmember texting on November 20, 2019 that "the vote will be 5 to 2. 1 do not think there is much she can do." I believe "she" referred to Council President Fraley-Monillas. If the Council President couldn't do anything about it as of November 20th — what would a citizen be able to do between 11/20 and Council's vote on 11/26? 1 did not know the vote was already going to be 5 to 2 when I emailed the following to City Council on November 21, 2019: "Making it worse, Citizens who have not been allowed to participate in this evaluation process are left with less than a week to prepare public comments before this surprise 3-year contract is scheduled to be voted on, on November 26, 2019." How naive I was to think that preparing and making public comments on 11/26/19 would have mattered. What a window into Edmonds City government! Excerpts from My Edmonds News, November 5, 2019 - highlighting added. Please read this and ask yourself how we ended up with a 3-year contract rather than extending the Lighthouse contract for another year — through 2020: When the Edmonds City Council nearly nine years ago hired Seattle -based Lighthouse Law Group to provide city attorney services, a major attraction was the cost. The firm offered a "flat rate" monthly billing — with no additional charge for litigation — that would save the city significant dollars compared to Edmonds' long-time city attorney at the time — Ogden Murphy Wallace. Nine years later, the council is considering whether to extend the Lighthouse contract for another year — through 2020. There has been talk — as there has been during past Lighthouse contract renewals — about hiring an in-house attorney who would be a staff employee, or perhaps looking for another attorney altogether. Buckshnis and Council President Adrienne Fraley-Monillas agreed it was important for the council to be able to do its "due diligence" by comparing costs among attorneys. Fraley-Monillas also shared a quick analysis of how much additional cost the city could incur if Lighthouse chose to exercise its option for retroactive billing — she figured a range of $23,000 to $47,000 a month depending on the hourly rate used. "I appreciate the Lighthouse Group trying to exercise leverage against the City of Edmonds," countered Councilmember Mike Nelson, a mayoral candidate who has been advocating a closer look at hiring an in-house city attorney. This contract, I don't agree with it. It does box us in. It does limit what we can do or explore." Fraley-Monillas noted that there would be a new mayor and new city councilmembers next year and as such it might be best to leave the city attorney decision to them. But Buckshnis disagreed, stating that having new elected officials would be a good reason to keep the existing city attorney through next year. Edmonds City Council Draft Minutes June 2, 2020 Page 25 Packet Pg. 27 5.2 City Council Agenda Item Meeting Date: 06/9/2020 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #242393 through #242485 dated June 4, 2020 for $196,016.94 (re -issued check #242485 $477.95). Approval of re -issued payroll check #64188 dated May 26, 2020 for $1,262.59, check #64189 dated June 5, 2020 for $18,763.52, payroll direct deposit and checks #64190 through #64194 for $624,166.78, benefit checks #64195 through #64199 and wire payments of $613,664.30 for the pay period May 16, 2020 through May 31, 2020. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 06-04-20 payroll summary 05-26-20 payroll summary 05-31-20 payroll summary 06-05-20 payroll benefits 06-05-20 FrequentlyUsedProjNumbers 06-04-20 Packet Pg. 28 5.2.a vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242393 6/3/2020 076040 911 SUPPLY INC 242394 242395 242396 6/3/2020 065052 AARD PEST CONTROL Voucher List City of Edmonds Invoice I N V-2-2574 32374 6/3/2020 077000 ADVANCED VALVE TECHNOLOGIES SIN006976 PO # Description/Account INV-2-2574 - EDMONDS PD - LAWLI 2- BLAUER 6 POCKET PANTS 001.000.41.521.10.24.00 BLAUER TROUSERS 001.000.41.521.10.24.00 3 - BLAUER S/S SHIRTS 001.000.41.521.10.24.00 3 - NAME TAPES 001.000.41.521.10.24.00 2 - BLAUER L/S SHIRTS 001.000.41.521.10.24.00 NAME TAPE 001.000.41.521.10.24.00 10.0% Sales Tax 001.000.41.521.10.24.00 Total MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 Total WATER - PARTS/ SUPPLIES WATER - PARTS/ SUPPLIES 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 Total 6/3/2020 077610 ALBA PAINTING & COATINGS 003 F.A.C. - INTERIOR PAINTING FINAL F.A.C. - INTERIOR PAINTING FINAL 001.000.66.518.30.48.00 Page: 1 aD L 3 c �a .y Amoun 0 a aD r U d 169.9E N 89.9� m 224.9, U m 24.0( d 159.9E �a 8.0( 0 �a 67.6E 744.61 E U 4- 0 90.0( > 0 L 9.3E a 99.3E Q 0 N le 0 831.2E c 195.2 .E 1,026.5: u c 0 E 3,949.8� � Q Page: 1 Packet Pg. 29 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 242396 6/3/2020 077610 077610 ALBA PAINTING & COATINGS (Continued) 242397 6/3/2020 077681 ALBEE, DAPHYNE 2005136.009 242398 6/3/2020 065568 ALLWATER INC 242399 6/3/2020 069751 ARAMARK UNIFORM SERVICES 052120032 1991758804 1991763703 Description/Account Total ; REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total WWTP: 5/28/20 DRINK WATER SEF Drink Water Service 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE: 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE: 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE: 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 5.2.a Page: 2 a� L 3 c �a Amoun y 0 3,949.85 0 U d L_ 200.0( 200.0( m v 41.2E m c d 4.2E -a 45.5' 0 L �a 29.5E a E 3.0, 0 1.6- > 0 a 6.1- Q 6.1" N 6.1- m 0 6.1- E M 6.0£ c 0.1; E t U 0.6z Q Page: 2 Packet Pg. 30 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242399 6/3/2020 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 1991763704 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 1991767455 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 1991767456 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 19917677454 WWTP: 5/27/20 UNIFORMSJOWEL Mats/Towels 423.000.76.535.80.41.00 Uniforms: Jeanne - 3 Lab Coats $0.1' 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.24.00 5.2.a Page: 3 a� L 3 c �a Amoun N 0 a m 0.6, u L 0.6L N 0.6z U 0.6" c a� 9.2E �a 19.1( o L �a 0.91 a E 1.9E 0 56.5E > 0 L 5.8E a Q 0 29.5E 0 3.0-to E M 51.4E Z c 2.3" E t 0.2z Q Page: 3 Packet Pg. 31 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 4 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242399 6/3/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 0 10.4% Sales Tax 423.000.76.535.80.41.00 5.3,1 u 1991772536 PUBLIC WORKS OMC LOBBY MATE L PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 1.6" PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 t 6.1 - u PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 6.1- c PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 6.1- PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 6.1- o PUBLIC WORKS OMC LOBBY MATE `>+ 511.000.77.548.68.41.00 �a 6.0£ 10.4% Sales Tax 001.000.65.518.20.41.00 0.1, .� 10.4% Sales Tax 111.000.68.542.90.41.00 0.6, 0 10.4% Sales Tax > 421.000.74.534.80.41.00 0.6, o 10.4% Sales Tax a 422.000.72.531.90.41.00 0.6z Q 10.4% Sales Tax o 423.000.75.535.80.41.00 N 0.6z Iq 10.4% Sales Tax c 511.000.77.548.68.41.00 0.6" o 1991772537 FLEET DIVISION UNIFORMS & MAT V) E FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.2� FLEET DIVISION MATS 511.000.77.548.68.41.00 19.1( E 10.4% Sales Tax 511.000.77.548.68.24.00 0.9 1 Q Page: 4 Packet Pg. 32 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242399 6/3/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 0 10.4% Sales Tax 511.000.77.548.68.41.00 1.9£ U Total: 320.7( .`- 242400 6/3/2020 064452 ARMSTRONG SERVICES 3374 WWTP: PO 282 1 ST 3 WKS MAY 20; N PO 282 1 ST 3 WKS OF May 2020 423.000.76.535.80.41.00 240.0( 3468 WWTP: PO 282 LAST WK OF 5-202( PO 282 - LAST W K OF MAY 2020 c 423.000.76.535.80.41.00 80.0( Total: 320.0( c 242401 6/3/2020 070305 AUTOMATIC FUNDS TRANSFER 115829 OUT SOURCING OF UTILITY BILLS �a — UB Outsourcing area Printing 720 422.000.72.531.90.49.00 46.3' a UB Outsourcing area Printing 720 421.000.74.534.80.49.00 46.3' •E UB Outsourcing area Postage 720 U 421.000.74.534.80.42.00 140.2� 0 UB Outsourcing area Postage 720 — 423.000.75.535.80.42.00 140.2� p 10.1 % Sales Tax a 422.000.72.531.90.49.00 4.6£ Q 10.1 % Sales Tax 421.000.74.534.80.49.00 4.6E N 10.1 % Sales Tax c 423.000.75.535.80.49.00 4.8, to UB Outsourcing area Printing 720 N 423.000.75.535.80.49.00 47.7, E 115938 OUT SOURCING OF UTILITY BILLS fd 10.1 % Sales Tax U 423.000.75.535.80.49.00 4.4E y UB Outsourcing area Printing 666 E 422.000.72.531.90.49.00 42.8E U UB Outsourcing area Printing 666 f6 Q Page: 5 Packet Pg. 33 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242401 6/3/2020 070305 AUTOMATIC FUNDS TRANSFER Voucher List City of Edmonds Invoice (Continued) 242402 6/3/2020 012005 BALLAND GILLESPIE POLYGRAPH 2O20-100 242403 6/3/2020 077674 BENNETT, SANDY 2005128.009 242404 6/3/2020 074307 BLUE STAR GAS 1180157 242405 6/3/2020 077691 BRIAN & LISA BROCE 7-08300 PO # Description/Account 421.000.74.534.80.49.00 UB Outsourcing area Printing 666 423.000.75.535.80.49.00 UB Outsourcing area Postage # 421.000.74.534.80.42.00 UB Outsourcing area Postage # 423.000.75.535.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 421.000.74.534.80.49.00 Total INV 2020-100 POLYGRAPHS EDMOI 3 PRE -EMPLOY POLYGRAPHS 5/18 001.000.41.521.10.41.00 Freight 001.000.41.521.10.41.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total FLEET - AUTO PROPANE 690.0 GAL FLEET - AUTO PROPANE 690.0 GAL 511.000.77.548.68.34.12 Total #500098975-KD UTILITY REFUND #500098975-KD Utility refund 411.000.233.000 Total 5.2.a Page: 6 a� L 3 c �a Amoun y 0 a aD 42.8E 'D r U d 44.1E 135.1, Y m t 135.1E U 4.3< c d 4.3< 848.4F 0 �a a 675.0( 8.0( u 683.0( o �a 0 L a 175.0( Q 175.0( " 0 N 0 to 553.5< o 553.5: E 2 U c 210.9, E 210.9: t U co Q Page: 6 Packet Pg. 34 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 7 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242406 6/3/2020 077677 BROWN, ERIN 2005132.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 69.0( Tota I : 69.0( 242407 6/3/2020 018495 CALPORTLAND COMPANY 94599680 STREET - CEMENT STREET -CEMENT 111.000.68.542.61.31.00 546.0( 10.0% Sales Tax 111.000.68.542.61.31.00 54.6( Total : 600.6( 242408 6/3/2020 067446 CEM CORPORATION 639786 WWTP: PO 293 MICROWAVE MAIN - PO 293 MICROWAVE MAINTENANC 423.000.76.535.80.48.00 1,419.0( 10.4% Sales Tax 423.000.76.535.80.48.00 147.5£ Total : 1,566.51 242409 6/3/2020 073135 COGENT COMMUNICATIONS INC JUN-2020 C/A CITYOFED00001 Jun-2020 Fiber Optics Internet 512.000.31.518.87.42.00 661.5� Total: 661.55 242410 6/3/2020 077695 CONROY, JAMES 4-17950 OVERPAYMENT REFUND Overpayment refund 411.000.233.000 1,800.0( Total: 1,800.0( 242411 6/3/2020 065683 CORRY'S FINE DRY CLEANING APRIL 2020 APRIL 2020 - EDMONDS PD APRIL 2020 DRY CLEANING CHARC 001.000.41.521.22.24.00 346.5 , Total : 346.5 j 242412 6/3/2020 077679 CROSSMAN, RYAN 2005134.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 271.5( Page: 7 Packet Pg. 35 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242412 6/3/2020 077679 077679 CROSSMAN, RYAN (Continued) Total 242413 6/3/2020 077183 CRUZ BAY PUBLISHING INC 435496 WOTS WRITER'S DIGEST DIGITAL) WOTS WRITER'S DIGEST DIGITAL) 123.000.64.573.20.41.40 Total 242414 6/3/2020 077437 DASH MEDICAL GLOVES INC INV1199589 INV1199589 - EDMONDS PD 1 CASE BLACK NITRILE GLOVES - 001.000.41.521.22.31.00 1 CASE BLACK NITRILE GLOVES - 1 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 Total 242415 6/3/2020 064531 DINES, JEANNIE 20-4016 CITY COUNCIL MEETING MINUTES city council meeting minutes 5/19 anc 001.000.25.514.30.41.00 Tota I : 242416 6/3/2020 077693 DOLORES MORGAN 2-23850 #20030068LC UTILITY REFUND #20030068LC Utility refund due to 411.000.233.000 Tota I : 242417 6/3/2020 077694 EARTHPLEX LLC 3-33456 #40240434-810-CJ4 UTILITY REFUN #40240434-810-CJ4 Utility refund du( 411.000.233.000 Total 242418 6/3/2020 007675 EDMONDS AUTO PARTS 1-104664 PM SUPPLIES: FORD FUEL, CLAW PM SUPPLIES: FORD FUEL, CLAW 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 5.2.a Page: 8 a� L 3 c �a Amoun y 0 271.5( U d L_ 1,715.0( 1,715.0( m 79.9( m c 79.9( -a c �a 16.6, — 176.4: �a a E 284.4( 284.4( o �a 0 134.0£ a 134.Of Q 0 N 0 259.7.E c 259.7; E 14.4� y E 1.5E U �a Q Page: 8 Packet Pg. 36 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242418 6/3/2020 007675 007675 EDMONDS AUTO PARTS (Continued) Total 242419 6/3/2020 073540 EDMONDS CHAMBER FOUNDATION 1027 WISH FUND REIMBURSEMENT CH) Reimbursement to Edmonds ChambE 001.000.39.565.10.41.00 Total 242420 6/3/2020 077589 EDMONDS FOOD BANK 1002 REIMBURSEMENT FOR FOOD AND Reimbursement for food and supplies 001.000.39.565.10.41.00 Tota I : 242421 6/3/2020 076610 EDMONDS HERO HARDWARE 1667 PM SUPPLIES: PVC ADAPTERS, SC PM SUPPLIES: PVC ADAPTERS, SC 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1668 PM SUPPLIES: STRAP PM SUPPLIES: STRAP 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1669 PM SUPPLIES: MAGNETIC TAPE, L( PM SUPPLIES: MAGNETIC TAPE, L( 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 1671 PM SUPPLIES: PVC COUPLING, PV PM SUPPLIES: PVC COUPLING, PV 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 242422 6/3/2020 008705 EDMONDS WATER DIVISION 3-07490 HAINES WHARF PARK DRINKING F HAINES WHARF PARK DRINKING F 5.2.a Page: 9 aD L 3 c �a Amoun N 0 16.0( 0 U d L_ 3,480.4( 3,480.4( m z 2,685.0" m 2,685.01 .5 M c �a 25.4E o �a 2.6E a E U 4.4, o 0.4E > 0 a a 32.9E Q 0 N 3.4< 0 w 0 12.5E M 1.3- 83.3( aD E t U �a Q Page: 9 Packet Pg. 37 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242422 6/3/2020 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 3-38565 SPRINKLER FOR RHODIES 18410 c SPRINKLER FOR RHODIES 18410 c 001.000.64.576.80.47.00 Tota I : 242423 6/3/2020 070515 EMERALD CITY HARLEY-DAVIDSON 299551 UNIT 928 - PARTS UNIT 928 - PARTS 511.000.77.548.68.31.10 10.5% Sales Tax 511.000.77.548.68.31.10 Tota I : 242424 6/3/2020 076219 ENDRESS + HAUSER INC 6002150007 WWTP: PO 290 FLOW METER (CL) PO 290 FLOW METER (CLAMP ON; 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Tota I : 242425 6/3/2020 074345 EUROFINS EATON ANALYTICAL LLC L0513430 WATER QUALITY TESTING WATER QUALITY TESTING 421.000.74.534.80.41.00 L0513955 WATER QUALITY TESTING WATER QUALITY TESTING 421.000.74.534.80.41.00 Tota I : 242426 6/3/2020 009350 EVERETT DAILY HERALD EDH897107 CITY ORDINANCES 4184 & 4185 city ordinances 4184 & 4185 001.000.62.558.60.41.40 EDH899067 CITY ORDINANCE 4187 city ordinance 4187 5.2.a Page: 10 Page: 10 Packet Pg. 38 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242426 6/3/2020 009350 EVERETT DAILY HERALD (Continued) 001.000.62.558.60.41.40 25.3z Total: 63.3° 242427 6/3/2020 077680 FARNES, MELISSA 2005135.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 455.5( Total : 455.5( 242428 6/3/2020 066378 FASTENAL COMPANY WAMOU58868 WATER - SUPPLIES/ EYEWEAR WATER - SUPPLIES/ EYEWEAR 421.000.74.534.80.31.00 54.0z 10.4% Sales Tax 421.000.74.534.80.31.00 5.6, WAMOU58869 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 103.5( 10.4% Sales Tax 421.000.74.534.80.31.00 10.7E WAMOU58870 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 30.0( 10.4% Sales Tax 421.000.74.534.80.31.00 3.1 , Total : 207.0z 242429 6/3/2020 077689 FOOS, JANICE 2-10700 OVERPAYMENT REFUND Overpayment refund 411.000.233.000 204.1 E Total: 204.1 242430 6/3/2020 071998 FOSTER, KELSEY BID-8410 BID/ED! COPYWRITING FOR MAY BID/Ed! copywriting for May articles. 140.000.61.558.70.41.00 600.0( Tota I : 600.0( 242431 6/3/2020 077688 GERKE, REBECCA 2005073.009 REFUND: RENTAL CANCELLATION: Page: 11 Packet Pg. 39 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242431 6/3/2020 077688 GERKE, REBECCA Voucher List City of Edmonds Invoice (Continued) 242432 6/3/2020 076542 GRANICUS 126936 242433 6/3/2020 012560 HACH COMPANY 11967577 11969715 242434 6/3/2020 077686 HERBORD, VIRGINIA 2005068.009 242435 6/3/2020 074966 HIATT CONSULTING LLC 2019-215 PO # Description/Account REFUND: RENTAL CANCELLATION: 001.000.239.200 Total CIVIC STREAMING AGENDA & MINI civic streaming agenda and minutes 001.000.25.514.30.48.00 10.4% Sales Tax 001.000.25.514.30.48.00 Total WWTP: PHOSPHATE, WHIRL-PAK, PHOSPHATE, WHIRL-PAK, SAMPLE 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 WWTP: NITRITE TNT (NO PO) NITRITE TNT (NO PO) 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total TOURISM PROMOTION AND MARKI Tourism promotion and marketing for 120.000.31.575.42.41.00 Tourism website maintenance for Ma) 120.000.31.575.42.41.00 5.2.a Page: 12 a� L 3 c �a Amoun N 0 a m 200.0( u 200.0( .` N m 1,417.5" v 147.4' 1,564.9i c �a 1,263.4, �a a 110.9- E 142.9 U 4- 0 �a 168.6( p L a 17.51 Q 1,703.4( c N 0 200.0( o 200.0( E 2 U c 1,666.0( E t 200.0( Q Page: 12 Packet Pg. 40 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242435 6/3/2020 074966 HIATT CONSULTING LLC (Continued) 242436 6/3/2020 077171 HISTORICAL RESEARCH ASSOCIATES 2004081 242437 6/3/2020 067862 HOME DEPOT CREDIT SERVICES 6094385 7074236 82112 9073890 9095020 PO # Description/Account LoveEdmonds website alterations 20; 001.000.61.558.70.41.00 Total CIVIC CENTER PLAYFIELDS PROFS CIVIC CENTER PLAYFIELDS PROF[ 126.000.64.594.76.41.00 Total PM SUPPLIES: YOST POOL SUPPLI PM SUPPLIES: YOST POOL SUPPLI 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: YOST POOL SUPPLI PM SUPPLIES: YOST POOL SUPPLI 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: YOST POOL SUPPLI PM SUPPLIES: YOST POOL SUPPLI 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: YOST POOL SUPPLI PM SUPPLIES: YOST POOL SUPPLI 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 PM SUPPLIES: YOST POOL SUPPLI PM SUPPLIES: YOST POOL SUPPLI 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 5.2.a Page: 13 W L 3 c �a Amoun y 0 a m 1,000.0( U 2,866.0( N m 293.7.E 293.7E m c a� 221.2, 22.5E �a a 87.7E E U 8.9E c �a 0 79.0E a a Q 8.0E 0 N 4 0 100.2E co 0 10.2, E .ii U 57.1 E 5.& u Q Page: 13 Packet Pg. 41 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 14 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242437 6/3/2020 067862 067862 HOME DEPOT CREDIT SERVICES (Continued) Total : 0 600.95 0 242438 6/3/2020 061013 HONEY BUCKET 0551521007 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONED 001.000.64.576.80.45.00 -697.1 , 0551531113 FLEET - COVID ADDITIONAL HONE' FLEET - COVID ADDITIONAL HONE' 511.000.77.548.68.49.00 131.6E 0551533513 OLYMPIC BEACH HONEY BUCKET OLYMPIC BEACH HONEY BUCKET c 001.000.64.576.80.45.00 684.1 , Total: 118.6! c 242439 6/3/2020 075966 HULBERT, CARRIE BID-0520ED BID/ED! PROGRAM MANAGEMENT f° BID/Ed! program management for Me 140.000.61.558.70.41.00 2,766.6 ca Total: 2,766.61 C 242440 6/3/2020 076488 HULBERT, MATTHEW STIEG BID-052020 BID/ED! PHOTOGRAPHY FOR MAY BID/Ed! photography for May 2020 ,- 140.000.61.558.70.41.00 600.0( c Total : 600.0( > 0 L 242441 6/3/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10072749 SEWER - PARTS a a SEWER - PARTS Q 423.000.76.535.80.35.00 389.9E o 10.4% Sales Tax 423.000.76.535.80.35.00 40.5E c Total : 430.5( o 242442 6/3/2020 075062 JAMESTOWN NETWORKS 5940 FIBER OPTICS INTERNET CONNEC V) E Jun-2020 Fiber Optics Internet fd 512.000.31.518.87.42.00 590.0( }; 10.4% Sales Tax (D 512.000.31.518.87.42.00 61.3( E Total: 651.3E u Q Page: 14 Packet Pg. 42 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242443 6/3/2020 077675 KERBER, ANNETTE 2005129.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242444 6/3/2020 077672 KIM, SEEUN 2005126.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242445 6/3/2020 077685 KNAPPE, LEANN 2005066.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242446 6/3/2020 077690 KRISTINATEWS 4-17625 #20-175867 UTILITY REFUND #20-175867 Utility refund due to 411.000.233.000 Total 242447 6/3/2020 077683 LAKE, DEBBIE 2005138.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242448 6/3/2020 077676 MCADAMS, MARGARET 2005131.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 242449 6/3/2020 077682 MCCALLUM, GRANT 2005137.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242450 6/3/2020 020039 MCMASTER-CARR SUPPLY CO 39700620 WWTP: PO 296 PIPE FLANGE, HOE PO 296 PIPE FLANGE, HOSE COUI 5.2.a Page: 15 a� L 3 c �a Amoun N 0 a m 150.0( u 150.0( .` N m 400.0( 400.0( m c a� 200.0( 200.0( — 0 L �a a 238.6< .E 238.6: 0 �a 200.0( o 200.0( a Q 0 N 440.0( c 440.0( c E 2 U 150.0( 150.0( E t U �a Q Page: 15 Packet Pg. 43 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242450 6/3/2020 020039 MCMASTER-CARR SUPPLY CO 242451 242452 242453 6/3/2020 075590 MOBILE GUARD Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Tota I : INVO0592053 NETGUARD ANNUAL SERVICE 5/1/; NetGuard Annual Service 5/01/20 - 512.000.31.518.88.42.00 Tota I : 6/3/2020 025217 NORTH SOUND HOSE & FITTINGS N021934 N021964 N022045 E181 SR - PARTS/ HOSE E181 SR - PARTS/ HOSE 511.100.77.594.48.64.00 9.8% Sales Tax 511.100.77.594.48.64.00 E181 SR - PARTS/ HOSE ASSEMBLY E181 SR - PARTS/ HOSE ASSEMBLY 511.100.77.594.48.64.00 9.8% Sales Tax 511.100.77.594.48.64.00 E181 SR - PARTS/ HOSE ASSEMBLY E181 SR - PARTS/ HOSE ASSEMBLY 511.100.77.594.48.64.00 9.8% Sales Tax 511.100.77.594.48.64.00 Total 6/3/2020 072739 O'REILLYAUTO PARTS 3685-470835 UNIT 113 - PARTS/ BEARING UNIT 113 - PARTS/ BEARING 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-472580 UNIT 22 - PARTS 5.2.a Page: 16 W L 3 c �a Amoun y 0 a aD 438.7- 'D r U d 10.7( 46.7z Y 496.1.' m c 11,594.5( 11,594.5: c �a 0 124.2, a 12.1 •E �a 0 165.5- 0 0 16.2, m a Q 88.9E N 4 0 8.7, co 41517 N E 2 U 19.9� c W E 2.0£ �a Q Page: 16 Packet Pg. 44 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242453 6/3/2020 072739 O'REILLYAUTO PARTS 242454 6/3/2020 002203 OWEN EQUIPMENT COMPANY 242455 6/3/2020 008475 PETTY CASH Voucher List City of Edmonds Invoice PO # Description/Account (Continued) UNIT 22 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 3685-472619 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.31.20 10.4% Sales Tax 511.000.77.548.68.31.20 00097759 FLEET - PARTS FLEET - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 1 /21 /20 - 5/22/2020 Total Total : JAN-MAY 2020 PETTY CASH FLEET - UNIT #14 DRY ICE 511.000.77.548.68.31.20 FAC MAINT - DOOR JAMB FOR MAN 001.000.66.518.30.31.00 FAC MAINT - HAND TRUCK & GLOV 001.000.66.518.30.31.00 LAUNDRY SOAP 422.000.72.531.90.31.00 LAUNDRY SOAP 111.000.68.542.90.31.00 LAUNDRY SOAP 423.000.75.535.80.31.00 LAUNDRY SOAP 421.000.74.534.80.31.00 5.2.a Page: 17 aD L 3 c �a Amoun N 0 a m 72.9� u L 7.5< 'a N m 14.3E u 1.5- c 118.5i c �a 0 71.7z �a a 15.9( 9.11 U 96.7E o 0 0 L a 11.9E Q 99.1 E N 0 82.6z w 0 20.7- E U 20.7- c a� 20.7- E t U 20.6� Q Page: 17 Packet Pg. 45 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 18 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242455 6/3/2020 008475 PETTY CASH (Continued) 0 PHIL WILLIAMS IPAD CASE FOR Cl' 001.000.65.518.20.31.00 43.9� u ZIPLOCKS FOR WIPES FOR TRUCI, L 111.000.68.542.90.31.00 10.91 WATER - SNATCH BLOCK FOR WAl Y 421.000.74.534.80.31.00 30.9( COVID - HAND SANITIZER U 422.000.72.531.90.31.00 33.0E Total: 395.4E c 242456 6/3/2020 064167 POLLARD WATER 0165803 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 419.9E o 10.4% Sales Tax 421.000.74.534.80.31.00 43.6, a Total: 463.6, 242457 6/3/2020 073231 POLYDYNE INC 1458151 WWTP: PO 266 POLYMER (CLARIFI U PO 266 POLYMER (CLARIFLOC) c 423.000.76.535.80.31.51 11,040.0( �a 10.4% Sales Tax c 423.000.76.535.80.31.51 1,148.1E m Total: 12,188.1E Q 242458 6/3/2020 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION #16 8429 196TH ST : N FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 227.1 z 0 ca 200019375639 MEADOWDALE CLUBHOUSE 6801 0 MEADOWDALE CLUBHOUSE 6801 N E 001.000.66.518.30.47.00 119.6E .� 200021829581 WWTP: 4/21-5/20/20 METER 00039( 4/21-5/20/20 200 2ND AVE S / METE 423.000.76.535.80.47.63 40.6E E Total: 387.4E �a Q Page: 18 Packet Pg. 46 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242459 6/3/2020 071702 RAILROAD MGMT CO III LLC 242460 242461 242462 242463 242464 242465 6/3/2020 077692 RAY & TERYL GONZALEZ 6/3/2020 076493 BEDSIDE CONSTRUCTION LLC Voucher List City of Edmonds Invoice 418804 8-23275 ESKA.Pmt 17 FINAL 6/3/2020 066786 RELIABLE SECURITY SOUND & DATA 23294 PO # Description/Account LIC #305234 MEADOWDALE STORP LIC #305234 MEADOWDALE STORP 422.000.72.531.40.45.00 Total #20-160950 UTILITY REFUND #20-160950 Utility refund due to 411.000.233.000 Total ESKA.PMT 17 FINAL THRU 4/30/20 ESKA.Pmt 17 FINAL thru 4/30/20 421.000.74.594.34.65.10 Total INDIGO ULTRA SUPPORT RENEWA Indigo Ultra Support Renewal - 6/202, 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total 6/3/2020 064769 ROMAINE ELECTRIC 5-027237 UNIT 454 - BATTERY UNIT 454 - BATTERY 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 6/3/2020 077660 ROTO ROOTER SERVICES CO BLD2020-0480 REFUND: WRONG PERMITAPPLIEI Refund: wrong permit applied for 001.000.257.620 Total 6/3/2020 072440 SCORDINO, JOE 25 E7FG.JOE SCORDINO REIMBURSE E7FG.Joe Scordino Reimbursement 1 001.000.39.554.90.49.00 5.2.a Page: 19 a� L 3 c �a Amoun N 0 a m 258.9E u 258.9E •`— N m 12.9' 12.9: m c a� 6,624.0( 6,624.0( o 0 �a a 342.7, ,E �a U 35.6z o 378.3E 0 a a 102.1- Q 0 N 10.6, Iq 112.7: c 0 E 2 40.0( U 40.0( c a� E t U 868.9( Q Page: 19 Packet Pg. 47 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds 5.2.a Page: 20 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242465 6/3/2020 072440 072440 SCORDINO, JOE (Continued) Total : 0 868.9( 0 242466 6/3/2020 071655 SHI INTERNATIONAL CORP B11753194 APR-2020 CLOUD SERVICE CHARC Apr-2020 Cloud Service Charges p 512.000.31.518.88.41.00 1,495.2, 10.4% Sales Tax 512.000.31.518.88.41.00 155.5- a0i Total: 1,650.7E r- 242467 6/3/2020 077673 SHREVE, JODIE 2005127.009 REFUND: CLASS CANCELLATION: ( m REFUND: CLASS CANCELLATION: 001.000.239.200 290.8( Total: 290.8( 242468 6/3/2020 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W o TRAFFIC LIGHT 9933 100TH AVE W �a 111.000.68.542.64.47.00 37.3 200274959 TRAFFIC LIGHT 23602 76TH AVE W E TRAFFIC LIGHT 23602 76TH AVE W fd 111.000.68.542.64.47.00 U 18.3, 200422418 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( > 001.000.66.518.30.47.00 1,046.2E a 200493146 MAPLEWOOD PARK IRRIGATION M a MAPLEWOOD PARK IRRIGATION M Q 001.000.64.576.80.47.00 16.6( N 200714038 SEAVIEW PARK SEAVIEW PARK G 001.000.64.576.80.47.00 20.7, c 200748606 TRAFFIC LIGHT 9730 220TH ST SW E TRAFFIC LIGHT 9730 220TH ST SW M 111.000.68.542.64.47.00 16.6( 200943348 TRAFFIC LIGHT 23202 EDMONDS V TRAFFIC LIGHT 23202 EDMONDS V 0 111.000.68.542.64.47.00 31.7� t 201192226 TRAFFIC LIGHT 20408 76TH AVE W Q Page: 20 Packet Pg. 48 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242468 6/3/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) TRAFFIC LIGHT 20408 76TH AVE W 111.000.68.542.64.47.00 201197084 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 201236825 FISHING PIER RESTROOMS FISHING PIER RESTROOMS 001.000.64.576.80.47.00 201327111 PINE ST PARK PINE ST PARK 001.000.64.576.80.47.00 201563434 TRAFFIC LIGHT 660 EDMONDS WA TRAFFIC LIGHT 660 EDMONDS WA 111.000.68.542.64.47.00 201582152 TRAFFIC LIGHT 19600 80TH AVE W TRAFFIC LIGHT 19600 80TH AVE W 111.000.68.542.63.47.00 201656907 DECORATIVE LIGHTING 413 MAIN DECORATIVE LIGHTING 413 MAIN 111.000.68.542.63.47.00 201703758 PEDEST CAUTION LIGHT 23190 10( PEDEST CAUTION LIGHT 23190 10( 111.000.68.542.64.47.00 201929916 WWTP: 4/23-5/21/20 FLOWMETER 4/23-5/21/20 FLOW METER 23219 7. 423.000.76.535.80.47.62 202077194 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE 001.000.66.518.30.47.00 202087870 LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 202289096 TRAFFIC LIGHT 22400 HWY 99 / ME TRAFFIC LIGHT 22400 HWY 99 / ME 111.000.68.542.64.47.00 5.2.a Page: 21 aD L 3 c �a Amoun N 0 a m 16.7z u 27.9E m 178.21 m c aD 16.6( �a 0 27.5� `5% M a E 30.3E 0 107.4E 0 L Q a 32.1( Q 0 N 16.6( o ca 0 487.3E . �a U 146.1( y E t 55.9E Q Page: 21 Packet Pg. 49 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242468 6/3/2020 037375 SNO CO PUD NO 1 (Continued) 202421582 202620415 204292213 220547582 220792758 242469 6/3/2020 063941 SNO CO SHERIFFS OFFICE 2020-6339 2020-6339 CM PO # Description/Account LOG CABIN & DECORATIVE LIGHTI LOG CABIN & DECORATIVE LIGHTI 001.000.66.518.30.47.00 MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 TRAFFIC LIGHT SR104 @ 95TH AVE TRAFFIC LIGHT SR104 @ 95TH AVE 111.000.68.542.63.47.00 TRAFFIC LIGHT 22730 HWY 99 - ME TRAFFIC LIGHT 22730 HWY 99 - ME 111.000.68.542.64.47.00 Total INV 2020-6339 EDMONDS PD - APR INMATE MD SERVICES 2/9/20 001.000.39.523.60.41.00 INMATE PHARMACEUTICALS - 04/2 001.000.39.523.60.31.00 CREDIT FOR FEB 2020 JAIL PHARN CREDIT FOR FEB 2020 JAIL PHARh 001.000.39.523.60.31.00 Total 242470 6/3/2020 076433 SNOHOMISH COUNTY 911 2573 JUN-2020 COMMUNICATION DISPA- JUN-2020 COMMUNICATION DISPA- 001.000.39.528.00.41.50 JUN-2020 COMMUNICATION DISPA- 421.000.74.534.80.41.50 JUN-2020 COMMUNICATION DISPA- 423.000.75.535.80.41.50 5.2.a Page: 22 aD L 3 c �a Amoun N 0 a m U m 70.4- N 16.6( v 47.8E 38.5E 0 L 78.1 � a 2,582.51 U 4- 0 778.0( 0 0 L 20.1 £ a Q 0 -19.6( N 778.55 c ca 0 E 73,802.9( n U 1,942.1 £ r- E 1,942.1 £ U �a Q Page: 22 Packet Pg. 50 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242470 6/3/2020 076433 076433 SNOHOMISH COUNTY 911 242471 6/3/2020 038300 SOUND DISPOSAL CO 242472 6/3/2020 038410 SOUND SAFETY PRODUCTS 242473 6/3/2020 066628 THE SUPPLY COMPANY LLC Voucher List City of Edmonds Invoice (Continued) 1016 1017 1018 103583 103585 103586 103588 88546/4 01404133 PO # Description/Account Total ; WWTP: FEB 2020 ROLLOFF ASH D Feb 2020 Ash disposal & taxes 423.000.76.535.80.47.65 WWTP: MARCH 2O20 ROLLOFF AS MARCH 2O20 Ash disposal & taxes 423.000.76.535.80.47.65 WWTP: APRIL 2020 ROLLOFF ASH APRIL 2020 Ash disposal & taxes 423.000.76.535.80.47.65 CIVIC CENTER 250 5TH AVE N CIVIC CENTER 250 5TH AVE N 001.000.66.518.30.47.00 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( 001.000.66.518.30.47.00 SNO-ISLE LIBRARY 650 MAIN ST SNO-ISLE LIBRARY 650 MAIN ST 001.000.66.518.30.47.00 CITY HALL 121 5TH AVE N CITY HALL 121 5TH AVE N 001.000.66.518.30.47.00 Total STREET- WORK WEAR M. JOHNS( STREET - WORK WEAR M. JOHNS( 111.000.68.542.90.24.00 10.4% Sales Tax 111.000.68.542.90.24.00 Total FLEET - COVID HAND SANITIZER FLEET - COVID HAND SANITIZER 511.000.77.548.68.31.10 10.4% Sales Tax 5.2.a Page: 23 aD L 3 c �a Amoun y 0 77,687.2E 0 U d L_ 3,345.9( N v m 2,299.6� m c 3,011.9z c �a 689.5 -, o �a a 644.6, U 605.1 £ 0 �a 0 459.8l a 11,056.8z Q 0 N 144.4� m 0 15.0< E 159.5, M c aD 267.2( t U co Q Page: 23 Packet Pg. 51 vchlist 06/04/2020 8:04:36AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242473 6/3/2020 066628 THE SUPPLY COMPANY LLC (Continued) 01404137 01404172 242474 6/3/2020 038315 THYSSENKRUPP ELEVATOR US53022 242475 6/3/2020 077659 TPC TRAINING 1-107454 242476 6/3/2020 077596 TROST, DOUG 2005130.009 242477 6/3/2020 067865 VERIZON WIRELESS PO # Description/Account 511.000.77.548.68.31.10 FLEET - COVID HAND SANITIZER FLEET - COVID HAND SANITIZER 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 FLEET - COVID HAND SANITIZER B FLEET - COVID HAND SANITIZER B 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total ELEVATOR MAINTENANCE MUSEUI ELEVATOR MAINTENANCE MUSEUI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total WWTP: JNORDQUIST COURSE #37 JIM JNORDQUIST COURSE #376 Ef 423.000.76.535.80.49.71 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 9855161194 C/A 571242650-0001 iPhone/iPad Cell Service Bldg 001.000.62.524.20.42.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 5.2.a Page: 24 aD L 3 c �a Amoun y 0 a aD 27.7£ r U d L 133.6( N 13.8E v 150.0( a� 15.6( 608.0f sa 0 �a a 400.8( 41.6£ U 442.4E IS 0 0 L a 85.0( Q 85.0( " 0 N 0 119.5( o 119.5( E c 691.6E E t 23.4E Q Page: 24 Packet Pg. 52 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242477 6/3/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service Comm Svc 001.000.61.557.20.42.00 iPhone/iPad Cell Service Council 001.000.11.511.60.42.00 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.42.00 iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service Mayor 001.000.21.513.10.42.00 iPhone/iPad Cell Service Park Admin 001.000.64.571.21.42.00 iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.42.00 iPhone/iPad Cell Service Parks Rec 001.000.64.571.22.42.00 iPhone/iPad Cell Service PD 001.000.41.521.10.42.00 Air cards PD 001.000.41.521.10.42.00 iPhone/iPad Cell Service Planning 001.000.62.558.60.42.00 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 5.2.a Page: 25 aD L 3 c �a Amoun N 0 a m 235.1 z u L 728.6z N 191.4< v 269.2� m c 1,374.5E m c 248.7E 0 L 94.3z a 114.6z E 378.2z ,- 0 64.6z > 0 L 7.3, a Q 339.9E N It 97.3( m 0 1,841.7( M 1,160.2� c 120.0< E t 26.8E Q Page: 25 Packet Pg. 53 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242477 6/3/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 iPhone/iPad Cell Service Street 111.000.68.542.90.42.00 iPhone/iPad Cell Service Fleet 511.000.77.548.68.42.00 iPhone/iPad Cell Service Water/SeWe 421.000.74.534.80.42.00 iPhone/iPad Cell Service Water/Sewe 423.000.75.535.80.42.00 iPhone/iPad Cell Service Sewer 423.000.75.535.80.42.00 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 iPhone/iPad Cell Service Storm 422.000.72.531.90.42.00 iPhone/iPad Cell Service Street/Storn 111.000.68.542.90.42.00 iPhone/iPad Cell Service Street/Storn 422.000.72.531.90.42.00 iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 iPhone/iPad Cell Service WWTP 423.000.76.535.80.35.00 iPhone/iPad Cell Service Parks Disco 001.000.64.571.23.42.00 Total 5.2.a Page: 26 aD L 3 c �a Amoun N 0 a m 7.6f u L 26.8E N 7.6E v 7.6-, IM- (D c 231.4z m c 57.3, f° 0 L 146.0( a 145.9E E 351.4E ,- 0 444.2( > 0 L 196.8, a Q 260.0 , N 260.0E m 0 793.9, M 1,368.9, c 40.0" E 12,354A � co Q Page: 26 Packet Pg. 54 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher Date Vendor 242478 6/3/2020 075283 WAVE 242479 6/3/2020 075635 WCP SOLUTIONS Voucher List City of Edmonds Invoice PO # Description/Account 3201-1027483-01 FIBER HIGH SPEED INTERNET SEF High Speed Internet service 06/01/20 512.000.31.518.87.42.00 Total 11665477 PARK MAINT: SUPPLIES: BLEACH, PARK MAINT: SUPPLIES: BLEACH 001.000.64.576.80.31.00 PARK MAINT: SUPPLIES: BATH TIS: 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 11689749 PARK MAINT: DISINFECTANT WIPE PARK MAINT: DISINFECTANT WIPE 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 11758249 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 11762281 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 11762282 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 11770424 PARK MAINT: SUPPLIES PARK MAINT: SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 5.2.a Page: 27 a� L 3 c �a Amoun y 0 a m 816.0( u 816.0( .L N m 95.2, 1,449.3( a� 160.6' �a 0 686.4( �a a 71.3� E U 74.4( o 0 7.7z o L a a Q 597.0( o N 62.0� o 0 398.0( . R U 41.3� c aD E t 1,340.0( u Q Page: 27 Packet Pg. 55 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242479 6/3/2020 075635 WCP SOLUTIONS (Continued) 001.000.64.576.80.31.00 Tota I : 242480 6/3/2020 077684 WILHELM, MARA 2005065.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242481 6/3/2020 063008 WSDOT RE 41 JZ0249 L011 E7JA.PROJECT COSTS THRU APRI E7JA.Project Costs thru April 2020 421.000.74.594.34.41.00 Tota I : 242482 6/3/2020 077678 XIONG, JOSEPHINE 2005133.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Tota I : 242483 6/3/2020 011900 ZIPLY FIBER 253-012-9189 WWTP: 5/25-6/24/20 AUTO DIALER AUTO DIALER - 1 VOICE GRADE SI 423.000.76.535.80.42.00 425-697-6502 MUSEUM ALARM LINES - 118 5TH A museum alarm lines - 118 5th Ave N 001.000.66.518.30.42.00 425-771-0158 FIRE STATION #16 ALARM AND FA} FIRE STATION #16 ALARM AND FA} 001.000.66.518.30.42.00 425-771-5553 WWTP: 5/25-6/24/20 AUTO DIALER: AUTO DIALER - 1 BUSINESS LINE 423.000.76.535.80.42.00 425-776-6829 CITY HALL ALARM LINES 121 5TH A CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 509-022-0049 LIFT STATION #2 VG SPECIAL ACCI LIFT STATION #2 VG SPECIAL ACCI 5.2.a Page: 28 a� L 3 c �a Amoun y 0 a aD 139.3E 'D 5,122.91 u L_ N 150.0( 150.0( m c d 147.7E 147.75 0 L �a 880.0( a 880.0( E U 4- 0 41.5£ > 0 L Q a 145.9, Q 0 N v 139.9" c w 0 125.9 - c 139.9- E t U co Q Page: 28 Packet Pg. 56 vchlist 06/04/2020 8:04:36AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242483 6/3/2020 011900 ZIPLY FIBER (Continued) 423.000.75.535.80.42.00 Tota I : 242484 6/3/2020 077687 ZYNIEWICZ, PETER 2005070.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 242485 6/4/2020 074746 HIGUCHI, ROD 5906 UKULELE 5906 UKULELE INSTRUCTION 5906 UKULELE INSTRUCTION 001.000.64.571.22.41.00 Tota I : 93 Vouchers for bank code : usbank Bank total 93 Vouchers in this report Total vouchers 5.2.a Page: 29 W L 3 c �a Amoun y 0 a aD 26.4, -0 619.6: m L_ T3 N 200.0( 200.0( m c d 477.9E -a 477.9.` 196,494.85 0 �a 196,494.85 E U 4- 0 �a 0 L Q Q Q O N O O N E 2 V C W E t V f6 Q Page: 29 Packet Pg. 57 5.2.b Payroll Earnings Summary Report City of Edmonds Pay Period: 997 (05/26/2020 to 05/26/2020) r Hour Type Hour Class Description Hours Amount o a a� 190 REGULAR HOURS REGULAR HOURS 44.00 1,567.48 414 SHIFT DIFFERENTIAL EMERGENCY DIFFERENTIAL 3' 0.00 47.02 L 44.00 $1,614.50 Y a� Total Net Pay: $1,262.59 a� c a� c 0 a E O 0 N �O N LO O M E E 3 N 06/04/2020 Packet Pg. 58 5.2.c Payroll Earnings Summary Report City of Edmonds Pay Period: 1,022 (05/31/2020 to 05/31/2020) Hour Type Hour Class Description Hours Amount 151 COMP HOURS HOLIDAY COMP BUY BACK 9.00 359.04 152 COMP HOURS COMPTIME BUY BACK 47.92 1,911.67 157 SICK SICK LEAVE PAYOFF 142.75 5,694.73 158 VACATION VACATION PAYOFF 371.13 14,805.49 570.80 $22,770.93 Total Net Pay: $18,763.52 06/04/2020 Packet Pg. 59 5.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 969 (05/16/2020 to 05/31/2020) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -71.28 121 SICK SICK LEAVE 135.50 5,465.78 122 VACATION VACATION 241.50 11,014.69 123 HOLIDAY HOLIDAY HOURS 56.50 2,060.43 124 HOLIDAY FLOATER HOLIDAY 16.00 732.00 125 COMP HOURS COMPENSATORY TIME 84.50 3,711.90 129 SICK Police Sick Leave L & 1 80.00 3,706.50 141 BEREAVEMENT BEREAVEMENT 5.00 186.53 150 REGULAR HOURS Kellv Dav Used 60.00 2,471.00 155 COMP HOURS COMPTIME AUTO PAY 93.77 4,343.37 160 VACATION MANAGEMENT LEAVE 7.00 434.96 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,333.31 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,496.07 190 REGULAR HOURS REGULAR HOURS 16,746.35 709,062.31 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,202.46 194 SICK Emerqencv Sick Leave 47.00 2,383.38 195 REGULAR HOURS ADMINISTRATIVE LEAVE 60.00 5,132.46 205 OVERTIME HOURS OVERTIME .5 28.00 552.55 210 OVERTIME HOURS OVERTIME -STRAIGHT 155.50 6,771.75 215 OVERTIME HOURS WATER WATCH STANDBY 48.00 2,637.50 216 MISCELLANEOUS STANDBY TREATMENT PLANT 2.00 196.04 220 OVERTIME HOURS OVERTIME 1.5 167.00 10,519.55 225 OVERTIME HOURS OVERTIME -DOUBLE 12.00 665.33 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 981.76 413 SHIFT DIFFERENTIAL EMERGENCY DIFFERENTIAL 6' 0.00 31,600.18 414 SHIFT DIFFERENTIAL EMERGENCY DIFFERENTIAL 3' 0.00 7,988.26 602 COMP HOURS ACCRUED COMP 1.0 105.25 0.00 603 COMP HOURS Holidav Comp 1.0 18.00 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 27.25 0.00 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -75.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 80.53 acp MISCELLANEOUS Accreditation 1 % Part Time 0.00 9.85 06/04/2020 Packet Pg. 60 5.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 969 (05/16/2020 to 05/31/2020) Hour Type Hour Class Description Hours Amount acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 174.00 boc MISCELLANEOUS BOC II Certification 0.00 94.50 colre MISCELLANEOUS Collision Reconstruction ist 0.00 79.30 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 586.30 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 927.38 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 480.01 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 837.62 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,339.52 fmis SICK FAMILY MEDICAL/SICK 35.00 1,351.33 fmlv VACATION Familv Medical Leave Vacation 37.00 1,428.54 hol HOLIDAY HOLIDAY 1,273.10 57,008.71 k9 MISCELLANEOUS K-9 PAY 0.00 222.40 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 935.91 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 768.02 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,033.78 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,421.71 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,137.00 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 Iq4 LONGEVITY Lonqevitv 1 % 0.00 421.00 Ig5 LONGEVITY Lonqevitv 3% 0.00 682.69 Iq6 LONGEVITY Lonqevitv .5% 0.00 324.39 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 355.32 Ig9 LONGEVITY Lonqevitv 3.5% 0.00 193.99 pds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,132.21 prof MISCELLANEOUS PROFESSIONAL STANDARDS ; 0.00 173.48 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 295.58 sgt MISCELLANEOUS ADMINISTRATIVE SERGEANT 0.00 168.92 sro MISCELLANEOUS School Resource Officer 0.00 111.20 06/04/2020 Packet Pg. 61 5.2.d Payroll Earnings Summary Report City of Edmonds Pay Period: 969 (05/16/2020 to 05/31/2020) Hour Type Hour Class Description Hours Amount St REGULAR HOURS Serqeant Pav 0.00 126.69 str MISCELLANEOUS STREET CRIMES 0.00 470.00 traf MISCELLANEOUS TRAFFIC 0.00 111.20 20,245.22 $915,191.56 Total Net Pay: $624,166.78 06/04/2020 Packet Pg. 62 5.2.e Benefit Checks Summary Report City of Edmonds Pay Period: 969 - 05/16/2020 to 05/31/2020 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64195 06/05/2020 epoa EPOA-1 POLICE 46.00 0.00 64196 06/05/2020 jhan JOHN HANCOCK 619.70 0.00 64197 06/05/2020 flex NAVIA BENEFIT SOLUTIONS 2,780.81 0.00 64198 06/05/2020 icma VANTAGE TRANSFER AGENTS 304884 4,594.96 0.00 64199 06/05/2020 afscme WSCCCE, AFSCME AFL-CIO 2,442.80 0.00 10,484.27 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3046 06/05/2020 pens DEPT OF RETIREMENT SYSTEMS 335,482.85 0.00 3048 06/05/2020 aflac AFLAC 5,636.82 0.00 3050 06/05/2020 mebt WTRISC FBO #N3177B1 113,124.32 0.00 3051 06/05/2020 us US BANK 113,693.13 0.00 3052 06/05/2020 wadc WASHINGTON STATE TREASURER 29,082.84 0.00 3054 06/05/2020 pb NATIONWIDE RETIREMENT SOLUTION 5,008.07 0.00 3056 06/05/2020 oe OFFICE OF SUPPORT ENFORCEMENT 1,152.00 0.00 0.00 603,180.03 Grand Totals: 613,664.30 0.00 6/4/2020 Packet Pg. 63 5.2.f PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number c W STM 174th St. & 71st Ave Storm Improvements c521 EBFB E WTR 2017 Waterline Replacement Projects i014 E6J13 R Q- m STM 2018 Lorian Woods Study s018 EBFA 3 SWR 2018 Sewerline Replacement Project c492 E6GC WTR 2018 Waterline Replacement Project c493 E6JC r STR 2019 Downtown Parking Study s021 E9AC Q. am STR 2019 Guardrail Install i039 E9AB U STR 2019 Overlay Program i036 E9CA 4) STR 2019 Pedestrian Safety Program i041 E9DB 73 ui lid SWR 2019 Sewerline Replacement Project (Phase 7) c516 EBGA U STM 2019 Storm Maintenance Project c525 EBFC U WTR 2019 Swedish Waterline Replacement c523 EBJA r m c STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD UTILITIES 2019 Utility Rate & GFC Update s020 EBJB c L WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement (Phase10) c498 E7JA STR 2020 Guardrail Installations i046 EOAA c� STR 2020 Overlay Program i042 EOCA C STR 2020 Pedestrian Safety Program i049 EODB > O STR 2020 Pedestrian Task Force s024 EODA a a STR 2020 Traffic Calming i048 EOAC Q STR 2020 Traffic Signal Upgrades i047 EOAB N STR 220th Adaptive i028 EBAB o STR 228th St. SW Corridor Improvements i005 E7AC W c N STR 238th St. Island & Misc. Ramps i037 EBDC L STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB E STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA o L STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA IL STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA d N D STR 84th Ave W Overlay from 220th to 212th i031 EBCC c STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB Li STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB CD E t STM Ballinger Regional Facility Pre -Design s022 E9FA U STR Bikelink Project c474 ESDA r r Q STR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Revised 6/4/2020 Packet Pg. 64 5.2.f PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Fundinq Project Title Number Number STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 6/4/2020 Packet Pg. 65 5.2.f PROJECT NUMBERS (By Engineering Number) Engineering Protect Project Accounting Funding Number Number Protect Title STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades EOAC i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program 020 Pedestrian Task Force STR EODB i049 2020 Pedestrian Safety Program i050 Citywide Bicycle Improvements Project STM EOFA c546 Seaview Park Infiltration Facility Phase 2 2 Annual Storm 6 Q+ LReplacemmmoject SWR EOGA c548 Phase 8 Annual Sewer Replacement Project Phase nnual Water Utility Replacement Project J PRK EOMA c551 Civic Center Playfield (Construction) Civic Center Playfield (Design) I GF EONA s025 Official Street Map & Sidewalk Plan Update c368 76th Ave W at 212th St SW Intersection Improvements I STR ElDA c354 Sunset Walkway Improvements c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration Lake Ballinger Associated Project STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring FAC Edmonds Fishing Pier Rehab STR ESAA c470 Trackside Warning System Bikelink Projec STR ESDB c478 Edmonds Street Waterfront Connector Seaview Park Infiltration Facilit SWR ESGB s0l l Lake Ballinger Trunk Sewer Study c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Five Corners Reservoir Re -coating UTILITIES ESNA solo Standard Details Updates Hwy 99 Gateway Revitalizatio STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program M Stormwater Comp Plan Update _ SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project Revised 6/4/2020 Packet Pg. 66 5.2.f PROJECT NUMBERS (By Engineering Number) Engineering Project Funding Number WTR E6JB Protect Accounting Number i014 c493 STR E7AB i024 i005 STR E7CD STM E7FA STM E7FG Protect Title 2017 Waterline Replacement Projects 2018 Waterline Replacement Project Audible Pedestrian Signals 228th St. SW Corridor Improvements i025 89th PI W Retaining Wall i026 V Citywide Pedestrian Crossing Enhancements m105 OVD Slope Repair & Stabilization c495 Storm Drain Improvements @ 9510 232nd St. SW m013 NPDES (Students Saving Salmon) c494 2019 Waterline Replacement c544 Waterfront Development & Restoration (Construction) Waterfront Development & Restoration (Desi PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) i028 220th Adaptive STR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements 84th Ave W Overlay from 220th to 212th STR E8DB i033 ADA Curb Ramps 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM m Improvements STM E8FC c525 2019 Storm Maintenance Project SWR 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement 2019 Utility Rate & GFC Updat PM E8MA c282 Fourth Avenue Cultural Corridor 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install 2019 Downtown Parking Study STR HAD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay i040 Admiral Way Pedestrian Crossing STR E9DB i041 2019 Pedestrian Safety Program alnut St. STM E9FA s022 Ballinger Regional Facility Pre -Design FAM%W c502 PW Concrete Regrade & Drainage South Revised 6/4/2020 Packet Pg. 67 5.2.f PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STIR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STIR ESDA c474 Bikelink Project STIR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STIR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects Revised 6/4/2020 Packet Pg. 68 5.2.f PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STR EBCC i031 84th Ave W Overlay from 220th to 212th STR EBDB i033 ADA Curb Ramps STR E9CA i036 2019 Overlay Program STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming STR E9AB i039 2019 Guardrail Install STR E9DA i040 Admiral Way Pedestrian Crossing STR E9DB i041 2019 Pedestrian Safety Program STR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STR E9DC i044 Walnut St. Walkway (3rd-4th) STR E9AD i045 2019 Traffic Signal Upgrades STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming STR EODB i049 2020 Pedestrian Safety Program STR EODC i050 Citywide Bicycle Improvements Project STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SW R ESGB s0l l Lake Ballinger Trunk Sewer Study STR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s020 2019 Utility Rate & GFC Update STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update Revised 6/4/2020 Packet Pg. 69 5.2.f PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 E8MA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM 174th St. & 71st Ave Storm Improvements c521 E8FB STM 2018 Lorian Woods Study s018 E8FA STM 2019 Storm Maintenance Project c525 E8FC STM Ballinger Regional Facility Pre -Design s022 E91FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E71FA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 E5FD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 2019 Downtown Parking Study s021 E9AC STIR 2019 Guardrail Install i039 E9AB STIR 2019 Overlay Program i036 E9CA STIR 2019 Pedestrian Safety Program i041 E9DB STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 HAD STIR 2020 Guardrail Installations i046 EOAA STIR 2020 Overlay Program i042 EOCA STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s024 EODA STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 E8DC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB Revised 6/4/2020 Packet Pg. 70 5.2.f PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 6/4/2020 Packet Pg. 71 7.1 City Council Agenda Item Meeting Date: 06/9/2020 Waterfront Center PUD Easement Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Summary: The new Waterfront Center is currently under construction and requires the relocation of an electrical utility easement to install the underground power lines to the transformer. The Public Utility District No. 1 of Snohomish County (PUD) has an existing easement to provide electricity to the former Senior Center building located on land owned by the City of Edmonds. Due to the transformer location required for the new building, the easement needs be reassigned. Staff Recommendation The Council approve the release of the existing PUD easement and authorize a new easement tonight or forward this item to the next available Council consent agenda. Background/History Even with a COVID-related delay, construction of the new Waterfront Center continues with completion slated for October of this year. The public/private partnership between the City of Edmonds and the Edmonds Senior Center (ESC) organization will provide a 26,000 square foot community facility located at 220 Railroad Avenue. The 2.7-acre waterfront parcel is owned by the City and the Waterfront Center building is owned by the ESC. Part of this construction project requires the relocation of a utility easement owned by the Public Utility District No. 1 of Snohomish County (PUD). The existing easement is no longer relevant due to the location of a new transformer and connection to the new building. This process requires the approval of the City Council to execute two parts; the vacation of the existing easement and the approval of the new easement. Both easements have the same width, but the new easement is a bit longer to avoid landscape beds and solely lie within the parking lot. Both the existing and new easements are shown on the project's site plan found in Attachment 1: Waterfront Center Existing and Proposed Easements. The existing easement was authorized in 1977 and was a straight-line connection from the light pole to the previous Senior Center building. It is 7' wide allowed for an 8' width around the transformer. Attachment 2: PUD Existing Easement shows the location in relation to the pre-existing Senior Center and the related easement documentation. The proposed easement has the dimensions of Y wide with 8' width around the transformer and uses two bends so that it remains within the parking lot and drive aisle to avoid the landscape areas. The layout of the new easement and related document are found in Attachment 3: Underground Distribution Easement and Release of Earlier Easement. Packet Pg. 72 7.1 Easement Agreement Language The City discussed with the PUD the possibly of revising the easement language related to two Sections. The City asked for removal of language related Section (5) Trimming or Removal of Hazardous/Danger Trees and related sections to minimize the ability of the PUD to remove such at their discretion. In addition, the city requested Section (7) Restoration Provision be revise it to "7. Restoration Provision. To the extent that Owner's Property is disturbed and/or damaged by Grantee's exercise of its rights hereunder, Grantee shall restore the condition of the Property as neaFly as reasenably ^^«i"'^ *^ as good or better than its existing condition prior to said exercise of its rights subject to the approval of Owner." The PUD declined both requests. Although the language could result in situations where the PUD would remove trees and vegetation and/or not restore the asphalt to a previous condition, it would seem unlikely these would occur. Timeliness Issue This easement is required for the installation of the utility to provide power in the building to support the construction work as well as continue site work. In addition, this installation is on a schedule with the PUD and if the easement is not approved before the scheduled installation, there is a chance the work request will move back in the queue possibly delaying site work and related construction. Attachments: Attachment 1 - Waterfront Center Existing and Proposed Easements Attachment 2 - PUD Exisitng Easement Attachment 3 Underground Distribution Easement and Release of Earlier Easement Packet Pg. 73 7.1.a Attachment 1: Waterfront Center Existing and Proposed Easements I Edmonds I Waterfront Center I c I � � an q m� (52) a 41 - 0 (51) (50) (49) (48) (47) ~\ { 6) (45) 4 ` 5 \ I � u I . +__�_4l q.-t,• g..s( � of W M J 'y s. /(62 a, � (54) ( (56) (57J- (58) (59) (60) ,J Vi ay Exit �y d ran., m, Ex. a°woo vas C will , 1 ¢ l s<•ll Ao V ■ •. .. . Railroad Ave. t.r,— Sioretention Pla I NEW PUD EASEMENT 1977 PUD EASEMENT TO BE VACATED i i Packet Pg. 74 7 City of Edmonds Attachment 2: PUD Existing Easement (Showing Previous Senior Center) oft A ti ,F 6� 1 ti g--4! . PUD EASEMENT i TO BE VACATED , f r • / 0 - � f !llfff * f ` y ° - ir NON. N Notes 0 47.02 94.0 Feet This map is a user generated static output from an Internet mapping site and is For reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION Y C W rents IL ` E.GIS.STREET CENTERLIN N all other values> Y C N U c 0 4 d 71. 7; 8 +' fC C d N to W a� X W G _ a N C d E t V R Y Q Y Y_ Q Packet Pg. 75 183-0.4 (Rev. 12-76) J EASEMENT FOR UNDERGROUND THIS INDENTURE made this _11M ------------- day of ................_September................................ 191T., between ae City °£..Edmonds .__WashirlgCon, a_municipal corporation .. _ -_------------ ._..................... _� hereinafter referred to as Grantor; PUBLIC UTILITY DISTRICT NO. 1 OF SNOHOMISH COUNTY . .................................................................. ..................................................... --------------•------------------------------------------------------------------------------------------- hereinafter referred to as Grantee; ---------------------------------- hereinafter referred to as Mortgagee, WITNESSE WHEREAS, Grantor is the owner of certain lands and premises situated in the County of .... ............ nohomish State of Washington, described a's follows: 'Commencing at a point,on the west line of Seattle and Montana Railway right of way (now Great Northern Railway) at its intersection with south line of Government Lot 2, Section 23, Township 27 North, Range 3 East, W.M.; thence in a northerly direction along west line of said right of way 150 feet to the true point of beginning; thence continue in a northerly direction along said westerly line of said right of way 300 feet; thence northwesterly ;at right angles from the westerly line of said railway right of way to Government meander line of the waters of Puget Sound; thence in a southwesterly direction along the said meander line to a point at right angles from the point of beginning; thence southeasterly Ito the point of beginning. E m rn ea lil e Ulu L d y.. C d V C O AND WHEREAS, Grantee is desirous of acquiring certain rights and privileges across, over, under. and upon the said lands premises; m ca NOW, THEREFORE, Grantor, for and in consideration of the sum of ONE DOLLAR ($1.00) and other valuable considerati ?� receipt of which is hereby acknowledged, hereby conveys and grants to the Grantee, its successors and assigns and its permittees IJcensees the perpetual right, privilege, and authority to construct, erect, alter, improve, repair, operate and maintain an underground a +� tric transmission and distribution line, consisting of transmission and distribution wires, transformers, pedestals, telephone. communicat y wires, and other necessary or convenient appurtenances, across, under and upon the following described lands and premises situated j_ the County of ----------Snohomish----------- State of Washington, to -wit: N That portion of the above described property being a strip of land 7 feet in width lying 3 1/2 feet on each side of the centerline of the electrical facilities situated therein and located approximately as shown in red on Exhibit "A" attached hereto and by reference made a part hereof. 3 l Together with the right of ingress to and egress from said lands across adjacent lands of the Grantor for the purpose of constrt ing, reconstructing, repairing, renewing, altering, changing, patrolling and operating said line, and the right at any time to remove s underground wires and appurtenances from said lands. Also the right at all times to cut and/or trim all brush, timber, trees, or other growth standing or growing upon the lands of Grar which, in the opinion of Grantee, constitute a menace or danger to said line or to persons or property by reason of proximity to said li Grantor and the heirs, successors, or assigns of Grantor hereby covenant and agree not to construct or permit to be constructed any sti tares of any kind on the easement area without written approval of the Manager of the District. The Grantor and the heirs, successors or assigns of Grantor covenant and agree not to do any blasting or discharge any explosi within a distance of three hundred (300) feet of said line without giving reasonable notice in writing to the Grantee, its successors assigns, of intention so to do. The rights, title, privileges and authority hereby granted shall continue to be in force until such time as the Grantee, its success( or assigns shall permanently remove said underground wires and appurtenances from said lands or shall otherwise permanently abandon s line, at which time all such rights, title, privileges and authority hereby granted shall terminate. The Grantor also covenants to and with the Grantee that Grantor is lawfully seized and possessed of the land aforesaid; has good and lawful right and power to sell and convey same; that same are free and clear of encumbrances, except as above indicated; that Grantor will forever wa{-rant and defend the title to said easement and the quiet possession thereof against the lawful claims demands of all persons whomsoever. Any mortgage on said land held by the Mortgagee is hereby subordinated to the rights herein granted to the Grantee, but in c respects the said mortgage shall remain unimpaired. IN WITNESS WHEREOF, this instrument has been executed the day and year first above written. The C" y hdmonds BY: ....... - �..�.....................� ....... BY:........ ' ......._... .._ ..... ...................................... __..................... ._.................... ... Packet Pg. 76 STATE OF WASHINGTON, es. COUNTY OF I, the undersigned, a Notary Public, do hereby certify that on this . _ _ __._«____. day of personally appeared before me ... _..____...................... _................ __ •-... and _._..... __....... ..._._.._--_.___' 19, his wife, to me known to be the individual_._. described in and who executed the within instrument, and acknowledged that ......... ._.. signed the same as ....... «....... free and voluntary act and deed, for the uses and purposes therein mentioned. Given under my hand and official seal the day and year in this certificate above written - NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON. RESIDING AT STATE OF WASHINGTON, COUNTY OF r c m I, the undersigned, a Notary Public, do hereby certify that on this . ____._....... day, of ._......... _..... _� ID—.._. E m rn personally appeared before me ..--_ ................. __......... ._..._.._......._....... and ...___.._.............. _..._. W ..... _ _.. _._-............ ......_._.._ .__. - _�..._........__ .... _........._..............._..__ _ _ - a. his wife, to me known to be the -individual_... described in and who executed the within instrument, and ackmowkd>Aad y r c that ................... signed the same as ................ free and voluntary act and deed, for the uses and purposes therein mentioned. Given under my hand and official seal the day and year in this certificate above written. p L d ++ NOTARY PUBLIC IN AND FOR THE STATE OF WASHINGTON, RESIDING AT (FOR CORPORATE ACKNOWLEDGMENT) STATE OF WASHINGTON, COUNTY OF Snohomish I8S. On this .l9th............... day of ..S.eptomber, A. D., 1Q.77., before me personally appeared ..H____}J,Aarrison_._ to me known to be the May or...... President, and _. Irene_ V r[ley.... Q ll_._____._, to me known to be the Citjl...rl rN Secretary, of the corporation that executed the within and foregoing instrument, and each acknowledged that said in- strument to be the free and voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and each on oath stated that they were authorized to execute said instrument, and that the seal► affixed is the corporate seal of said corporation. IN WITNESS WKMOF, I have hereunto set my hand and my official seal the day and year above itten. •OTARY P LIC IN AN FOR THEATATE F WASHING REBIDIN13 AT CCJI,o _ I w m < m 7o � m 4 � O OD O x C C Z 0 A rn � A C O �o Z G A O N Z C ZZ O O P w A. O D M m Z Packet Pg. 77 7.1.c Attachment 3: New Easement Location 0 CV Cl tV CU Cy.) 0 4-0 Cz o rn c4 _E c: o o0 Q U O O 0- U -U O �Q4 < a N V L .X O L37 LU Q C) d' CM J O f 4 AA F{ M CM Cl) 0 W C%j O E, as W �. aLU C2 U lla M.�M to zzFj 3.�. Wa ano LU m A. Z €�-a° Packet Pg. 78 Attachement 3: New Easement Location EXHIBIT B MAP I S Site SumeWnug Inc, NUM SEARING ASTANCE L1 N42'35'13'E 5.00' L2 N46'2503'W 27.34' L3 N42°33VI'E 30.76' L4 N4239'06'E 58.60' L5 N 0'03'03'W 24.57' L6 N45"3O'11'E 4.07 U SW34'55'E 0.68' L8 N42"09'19'E 9.73' L9 N48'50'01'W 9.78' L10 S40'40'22 W 9.68 L11 S48°34'55"E 3.83' L12 N45"30'11'E 3.66' L13 N 0'03'03'W 22.61' L14 N42'39'06'E 56.65' L15 N42.33'01'E 30.76' L16 N46°25'03'W 27.42' W E GRAPHIC SCALE 15 0 15 30 60 S 1INCH = 30 FT. SITE PROJECT # 19-195 PAGE, OF_ 21923 NE 11th Sheet Sammamish WA 98074 Phone: 425298.4412 Packet Pg. 79 Attachment 3: Underground Dist Easement and Release of Earlier Easement AFTER RECORDING, PLEASE RETURN TO: Public Utility District No. 1 of Snohomish County Real Estate Services —GAJ 01 P.O. Box 1107 Everett, Washington 98206-1107 E- WO#100055917 N#10000105669 UNDERGROUND DISTRIBUTION EASEMENT AND RELEASE OF EARLIER EASEMENT Grantor ("Owner") Grantee: Short Legal Description Tax Parcel No City of Edmonds, a Washington municipal corporation Public Utility District No. 1 of Snohomish County Ptn. NE 1/4, SE 1/4, Sec 23, T27N, R03E, W.M. 27032300104200 THIS DISTRIBUTION EASEMENT ("Easement') is made this day of 2020, by and between City of Edmonds, a Washington municipal corporation ("Owner"), and Public Utility District No. 1 of Snohomish County, a Washington State municipal corporation ("District'). The Owner and District are sometimes referred to individually herein as "Party" and collectively as "Parties". The District is referred to as "Grantee". WHEREAS, Owner is the owner of certain lands and premises situated in the County of Snohomish, State of Washington, legally described as follows (hereinafter "Property"): SEE EXHIBIT "A" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. Situate in the County of Snohomish, State of Washington WHEREAS, the Grantee is desirous of acquiring certain rights and privileges across, over, under, upon and through the Property, and releasing other easement rights that are no longer needed. NOW, THEREFORE, the Parties agree as follows: 1. Distribution Easement. Owner, for good and valuable consideration, receipt of which is hereby acknow�c-,-and in exchange for the release included herein, hereby conveys and grants to Grantee, its agents, contractors, successors and assigns, a non-exclusive easement for the perpetual right, privilege, and authority to patrol, construct, reconstruct, alter, improve, extend, repair, operate, and maintain a transformer, underground Packet Pg. 80 7.1.c electric distribution lines, and related facilities, Grantee -owned communication wires and cables, and other necessary appurtenances, across, under, through and upon the following portion of Owner's Property (hereinafter "Easement Area"): SEE EXHIBIT "B" ATTACHED HERETO AND BY THIS REFERENCE MADE A PART HEREOF. 2. Access To and Across Property. Grantee has the right of ingress to and egress from the Easement Area across the adjacent Property of Owner where same is reasonably necessary for the purpose of exercising its easement rights described in Section 1. 3. Owner's Reservation of Rights and Use of Easement Area. Owner reserves the right to use the Easement Area in a manner that does not interfere with the Grantee's use of the Easement Area, and/or present a hazard to Grantee's electric distribution lines and facilities, communication wires and cables, and other appurtenances. The Owner shall not construct or permit to be constructed any structures of any kind in the Easement Area without prior approval of the Grantee. Surface parking in the Easement Area shall be allowed. 4. Clearing of Power Line Right of Way. Grantee has the right at all times to clear said Easement Area and keep the same clear of all brush, debris and trees. 5. Trimming or Removal of Hazardous/Danger Trees. Grantee has the right at all times to cut, slash, or trim and remove brush, timber or trees from the Property which in the opinion of Grantee constitute a hazard to said underground lines and facilities, communication wires and cables, and other appurtenances or the Grantee's access thereto. Trees, brush or other growth shall be deemed hazardous to the underground lines or facilities or access of the Grantee when they are of such a height that they could, upon falling, strike the nearest edge of the Easement Area at a height of more than fifteen feet (15'). Except in emergencies, Grantee shall, prior to the exercise of such right, identify such trees and make a reasonable effort to give Owner prior notice that such trees will be trimmed or removed. 6. Title to Removed Trees, Vegetation and Structures. The title to all brush, debris, trees and structures removed from the Easement Area and the Property pursuant to Sections 4 and 5 shall be vested in the Grantee, and the consideration paid for this Easement and rights herein described is accepted by Owner as full compensation for said removed brush, debris, trees and structures. Owner shall be entitled to request fallen timber be set aside for Owner's personal use. Grantee shall make reasonable effort to set aside said fallen timber provided doing the same is safe in Grantee's sole opinion. Title to any fallen timber set aside in this manner shall revert to the Owner. 7. Restoration Provision. To the extent that Owner's Property is disturbed and/or damaged by Grantee's exercise of its rights hereunder, Grantee shall restore the condition of the Property as nearly as reasonably possible to its existing condition prior to said exercise of its rights. 8. Title to Property. The Owner represents and warrants having the lawful right and power to sell and convey this Easement to Grantee. 9. Binding Effect. This Easement and the rights and obligations under this Easement are intended to and shall run with the Property and shall benefit and bind the Parties and their respective heirs, successors and assigns. 10.Governing Law and Venue. This Easement shall be governed by and construed in accordance with the laws of the State of Washington. The venue for any action to enforce or interpret this Easement shall lie in the Superior Court of Washington for Snohomish County, Washington. 11.Authority. Each party signing this Easement, if on behalf of an entity, represents that they have full authority to sign this Easement on behalf of such entity. Packet Pg. 81 7.1.c 12.Grantee Acceptance. By recording this Easement, Grantee hereby accepts all provisions set forth under this agreement. 13. Release of Easement. Grantee hereby releases the September 19,1977 Easement for Underground that had been recorded under Snohomish County Recording Number 7709200432. IN WITNESS WHEREOF, this instrument has been executed the day and year first above written. OWN ER�SDISTRICT: Its State of Washington County of (REPRESENTATIVE ACKNOWLEDGMENT) I certify that I know or have satisfactory evidence that signed this instrument, on oath stated that (he/she/they) (is/are) authorized to execute the instrument and acknowledged it as the of City of Edmonds to be the free and voluntary act for the uses and purposes mentioned in the instrument. Given under my hand and official seal this ____ day of (Seal or Stamp) Signature of Notary Public Print Name: Residing at: My appointment expires Packet Pg. 82 7.1.c State of Washington) County of ) ss. On this day personally appeared before me , to me known, or proved to me on the basis of satisfactory evidence, to be the of , a Washington , the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of such corporation, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. Given under my hand and official seal this day of , 2020. Notary Public in and for the State of (Seal or Stamp) Washington, residing at My appointment expires: State of Washington) County of ) ss. On this day personally appeared before me or proved to me on the basis of satisfactory evidence, to be the to me known, of , a Washington , the corporation that executed the within and foregoing instrument, and acknowledged said instrument to be the free and voluntary act and deed of such corporation, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. Given under my hand and official seal this day of , 2020. Notary Public in and for the State of (Seal or Stamp) Washington, residing at My appointment expires: Packet Pg. 83 7.1.c EXHIBIT A PARCEL A Beginning at the intersection of the westerly line of the Great Northern Railway right of way with the south line of Gover.nm,�,nt Lot 2., Section 23, Township 27 North, Range 3 East, W.M.; thence northeasterly on the said right of way lino 150 feet; thence north 490 West 95.67 feet, more or less, to the Government meander lane; thence South 51023' West on said meander line 288.33 feet to the Prue Point of Beginning of this descoription; thence from said point of beginning run North 51 23t East along the Government meander line 288.33 feet; thence North 47032.1 Test 319.63 feet to the Inner Harbor Line; thence South 45 001 West on the Inner Harbor Line 250.13 feet to the most northerly corner of the Lund conveyed to S.T. E ngebretsen and Bertha Engebretsen, his wife, as deed tiled for record under Snohomish County Auditorfs Pile No. 1087092; thence along the northeasterly line of >aid E:nge-bcetsen land South 380371 East 267.94 feet to the Point of Beginning. PARCEL, R Commencing at a point on the West line of Seattle and Montana Railway right of way (now Great Northern Railway) at its into-tr!;e.ction with South line of Government .Lot 2, :Section 23, Township 27 North, Range 3 East, W.M.; thence in a northerly direction along West line of said right of way 150 feet to True Point of Beginning; thence continue in a'northerly direction along said Westerly lane of said right of way 300 feet; thence northwesterly at right angles from the westerly line of said railway right of way to Government meander line of the waters of Puget Sound; thence in a southwesterly direction along said meander line to a point at right angle: from the Point of Beginning; thence southeasterly to the Point of Beginning. Packet Pg. 84 7.1.c EXHIBIT B LEGAL DESCRIPTION EASEMENT LEGAL DESCRIPTION A PORTION OF THE FOLLOWING DESCRIBED TRACT OF LAND; THAT PORTION OF SECTION 23, TOWNSHIP 27 NORTH, RANGE 3 EAST, W.M., DESCRIBED AS FOLLOWS; BEGINNING AT THE MEETING POINT OF THE WEST LINE OF GREAT NORTHERN RIGHT OF WAY WITH THE SOUTH LINE OF GOVERNMENT LOT 2; THENCE NORTHEASTERLY ALONG SAID RIGHT OF WAY 450 FEET; THENCE N49°00'00"W 95.97 FEET M.L. TO THE MEANDER LINE; THENCE S51°23'00"W ON SAID MEANDER LINE 288.33 FEET TO THE TRUE POINT OF BEGINNING; THENCE N51°23'00"E ALONG SAID MEANDER LINE 288.33 FEET; THENCE N47°32'00"W 319.63 FEET TO THE INNER HARBOR LINE; THENCE S45°00'00"W ON SAID INNER HARBOR LINE 250.13 FEET; THENCE S38°37'00"E 287.94 FEET, TO THE TRUE POINT OF BEGINNING; TOGETHER WITH THE FOLLOWING DESCRIBED TRACT; COMMENCING AT A POINT ON THE WEST LINE OF GREAT NORTHERN RIGHT OF WAY AT THE INTERSECTION WITH THE SOUTH LINE OF GOVERNMENT LOT 2; THENCE NORTHERLY ALONG THE WEST LINE OF SAID RIGHT OF WAY 150 FEET TO THE TRUE POINT OF BEGINNING; THENCE CONTINUING NORTHERLY ALONG SAID RIGHT OF WAY 300 FEET; THENCE NORTHWESTERLY AT A RIGHT ANGLE FROM SAID RIGHT OF WAY TO MEANDER LINE; THENCE SOUTHWESTERLY ALONG SAID MEANDER LINE TO A POINT AT A RIGHT ANGLE TROM THE TRUE POINT OF BEGINNING; THENCE SOUTHEASTERLY TO THE POINT OF BEGINNING. BOTH PER WARRANTY DEED #683-545 DATED 2-23-1973; SAID PORTION BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS; COMMENCING AT THE SOUTHERN MOST CORNER OF SAID TRACT OF LAND; THENCE, ALONG THE NORTHWEST MARGIN OF RAILROAD AVENUE, N42°35'13"E 133.55 FEET, TO THE POINT OF BEGINNING; THENCE, CONTINUING ALONG SAID NORTHWEST MARGIN, N42°35'13"E 5.00 FEET; THENCE N46°25'03"W 27.34 FEET; THENCE, ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 6.50 FEET, A CENTRAL ANGLE OF 91°02'00" AND A LENGTH OF 10.33 FEET; THENCE S42°33'01"W 30.76 FEET; THENCE S42°39'06"W 58.60 FEET; THENCE S00°03'03"E 24.57 FEET; THENCE, ALONG A CURVE TO THE RIGHT HAVING A RADIUS OF 2.50 FEET, A CENTRAL ANGLE OF 45°33'10" AND A LENGTH OF 1.99 FEET; THENCE S45°30'11"W 4.02 FEET; THENCE N48°34'55"W 0.68 FEET; THENCE S42°09'19"W 9.73 FEET; THENCE S48°50'01"E 9.78 FEET; THENCE N40°40'22"E 9.68 FEET; THENCE N48°34'55"W 3.83 FEET; THENCE N45°30'11"E 3.66 FEET; THENCE, ALONG A CURVE TO THE LEFT HAVING A RADIUS OF 7.50 FEET, A CENTRAL ANGLE OF 45°33'10" AND A LENGTH OF 5.96 FEET; THENCE N00°03'03"W 22.61 FEET; THENCE N42°39'06"E 56.65 FEET; THENCE N42°33'01"E 30.76 FEET; THENCE, ALONG A CURVE TO THE RIGHT HAVING A RADIUS OF 1.50 FEET, A CENTRAL ANGLE OF 91°02'00" AND A LENGTH OF 2.38 FEET; THENCE S46°25'03"E 27.42 FEET, TO THE POINT OF BEGINNING. si t e Surveying, Inc. -11 is- oLn 1 vAL LP3W www.sitesurveymapping.com 21923 NE 11th Street Sammamish WA 98074 SITE PROJECT # 19-195 PAGE OF Phone: 425.298.4412 Packet Pg. 85 7.1.c EXHIBIT B MAP W Ssi-t e Sur�eyi 109 Inc. N S NUM BEARING DISTANCE L1 N42°35'1YE 5.00' L2 N46°25'03"W 27.34' L3 N42°33'01"E 30.76' L4 N42°39'06"E 58.60' L5 N 0°03'03"W 24.57' L6 N45°30'11"E 4.02' L7 S48°34'55"E 0.68' L8 N42°09'19"E 9.73' L9 N48°50'01 "W 9.78' L10 S40°40'22"W 9.68' L11 S48°34'55"E 3.83' L12 N45°30'11"E 3.66' L13 N 0°03'03"W 22.61' L14 N42°39'06"E 56.65' L15 N42°33'01"E 30.76' L16 N46°25'03"W 27.42' I? GRAPHIC SCALE 0 15 30 60 1INCH = 30 FT. m 21923 NE 11th Street Sammamish WA 98074 SITE PROJECT # 19-195 PAGE _ OF Phone: 425.298.4412 Packet Pg. 86 7.2 City Council Agenda Item Meeting Date: 06/9/2020 Wastewater Treatment Plant Incinerator Replacement Project Update and Recommendation Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Phil Williams Background/History In August, 2014 City Council was presented with a plan to replace the Sanitary Sewage Sludge Incinerator with a gasification system. On April 10th, 2018, the Parks and Public Works Committee reviewed the incinerator replacement project proposal and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. On April 171h, 2018, the City Council approved the pre -design contract with DES for the Carbon Recovery Project. The work was completed on time and within budget during 2018. City Council authorized a contract and funding with the State Department of Enterprise Systems (DES) for design of the WWTP Phase 6 Energy Conservation Project - Carbon Recovery in the 2019 budget. City Council appropriated $11,037,000 in the 2020 budget for construction to begin. On June 2nd, 2020 City Council received a presentation on the current status of the Incinerator Replacement Project (Carbon Recovery Project). The presentation presented a summary of work done to -date to identify and screen available options, described the significant design work done on the short-listed options, and presented a recommended option for City Council to consider as the preferred alternative. The comparisons included data on how the options actually work as well as how they compare on initial cost, on -going maintenance costs, and environmental performance. Staff Recommendation Authorize the Mayor to sign an agreement with the Department of Enterprise Systems (Interagency Agreement) for delivery of this project. Further Council action in 2020 will likely include selling revenue bonds to support the project. Narrative The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to combust solids before final disposal by landfilling. The SSI and all of its support equipment were originally installed 30 years ago and are well beyond their originally expected useful life. The cost of operating and maintaining this equipment has risen sharply in recent years due to increasingly stringent federal air quality regulations The goal of these regulations is to bring all of the SSI systems across the country up to New Source Performance Standards. They do this by limiting the expenditures an owner can incur to keep these older systems running. Once these investments exceed a certain percentage of the original installed cost of the system it must be replaced. We are already within 5 years of meeting Packet Pg. 87 7.2 this trigger. USEPA does not want to see these older incinerators continue to operate. The increased cost for regulatory compliance alone (sampling, testing, and reporting) currently exceeds $125,000 per year. It is estimated that yearly maintenance and operation of the existing SSI is approximately $800,000. The bottom line is we are obligated to bring our air emissions up to the standards that a brand new incinerator must now meet. Our choices are limited to: 1) putting in a new, modern incinerator or, 2) using a more environmentally friendly biosolids management system. A new incinerator would likely be more expensive than systems using gasification and pyrolysis but these newer technologies will cost less to operate and maintain, at least one will have superior energy balances, and can significantly reduce the City's carbon footprint. City Council Resolution No. 1389, which commits to achieving or exceeding, at the local level, the goals established in the Paris Climate Accord, adds additional motivation to begin development of the next generation biosolids processing and disposal system for our regional Wastewater Treatment Plant. Initial research, technical information requests, and evaluation (established via an RFQ process that included proposals from across the USA) have revealed new technologies that can significantly improve the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both Pyrolysis or partial Gasification could meet the goal and intent of Resolution No. 1389. In addition, either technology would significantly reduce operating, regulatory, and disposal expenses. The idea of using Pyrolysis was first presented to WWTP staff in early 2019 ("Project A"). Project A involves a two-step process: sludge drying and Pyrolysis. This two-step process creates a Class A dried product and a "biochar" which are well established green renewable products. This two-step process is intended to be "net -zero" or energy neutral, and the biochar byproduct could be used in City parks and/or marketed as a soil conditioner or amendment. However, the details of Project A have since proven to be unworkable because 1) the cost as originally estimated has climbed dramatically, 2) current information tells us the process is not net -zero on energy consumption, and a new and expensive building would need to be built at the plant to house the equipment. The project team (City, Ameresco, DES staff) have remained committed to providing the City with a project that meets the goals and intent of Resolution No. 1389 while also balancing both capital costs and O&M expense. To this end, the City contracted with Ecoremedy, a gasification integrator, to conduct an initial design effort to determine if their technology could be successfully deployed in Edmonds. This effort, which we have referred to as Project B, also includes guaranteed performance language, a detailed and positive energy balance, and a commitment to a single source of responsibility during performance commissioning. Project B benefits from the lessons learned, the initial regulatory reports, and the modeling, engineering reports, and design work that was prepared for Project A. Most of this information is equally relevant to Project B. We estimate Project B is approximately 80% developed. Ecoremedy has funded half of this design effort to date due to their confidence in being able to achieve all defined project outcomes and bring additional value to the City. With the help of our project design team, we have concluded this gasification approach offered by Ecoremedy would be a better fit for Edmonds than the pyrolysis -only technology offered by Bioforcetech and Centrisys. We are recommending the City move forward with finalizing a cost proposal to implement this technology. In order to reduce financial and operational risks, and build upon the Packet Pg. 88 7.2 recent success of prior energy -related projects, we are recommending use of an Energy Savings Performance contract (ESPC) through DES to complete the design, construct, and performance test Project B. ESPC projects are delivered with guaranteed not -to -exceed pricing, guaranteed performance of the new systems, and guaranteed energy savings that are measured and verified. Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an appropriation of $250,000 for the Edmonds Carbon Recovery (Edmonds) Project. Another benefit Project B will most likely provide to the City is a tax exemption from the Washington State Department of Revenue due to the fact that Biochar is considered a marketable product. All equipment and materials required to produce the sellable product qualify. We cannot at this point state specifically what other items may qualify but we believe at least 50% of this tax burden will ultimately be exempted. Further Council action in 2020 will likely include selling revenue bonds to support the project. Attachments: Copy of SSI total cost of operations 4.12.18 2 PHW 5_29_2020 Phase 6 City Council Presentation 5.26.20 R3 PHW3 City of Edmonds WWTP Ph 6 ESP _5.28.20_rev2 Interagency Agreement with DES Packet Pg. 89 7.2.a todays donars YEAR vendor Orig COST (2013) 1994 See handwritten detail (can't fin $21,588 34014.06 1995 CH Murphy $12,200 (Shell inspection/repair) $6,032 RDC $29,348 (Sludge hauling, @ 50% of actual) Innovac $1,569 Unimen sand $738 X-Ray $808 (Shell thickness testing) $50,694 95 Total 77672.26 1996 HDR $1,305 (Engineering Consulting) CH Murphy $68,409 Thermo Forma $13,088.08 Eckstrom Industries $797 (Steel patches for shell) ( @50% of actual) $83,599 96 Total 124414.92 1997 CH Murphy $15,165 (Shell repair) Uminen $1,077 RDC $2,972 (Sludge hauling, @ 50% of actual) Innovac $2,167 X-Ray $370 (Shell thickness testing, 60%) Thermo Forma $166.22 McMaster Carr $1,642 (Insulation for outside of shell) $23,560 97 Total 34276.35 1998 Sound Seal & Packing $887 (Insulation) CH Murphy $57,701 Eckstrom Industries $578 Packet Pg. 90 7.2.a (Grating for top of insulation) Unimen $962 McMaster Carr $310 •o (Insulation for outside of shell) $506 L a $1,063 $472 E Innovac $2,085 a X-Ray $900 0 (Shell thickness testing, 90%) o 0 L Everett Steel $470 c (Steel for framing for insulation; $357 c $66,291 98 Total 94964.5 a r c as 1999 E McMaster Carr $352 a (Insulation for outside of shell) ~ L Thermo Forma $511 CH Murphy $29,559 City staff labor, cumulative $2,080 (welding repairs, 80 hours) -- Unimen $1,128 N City staff labor 88 hours $2,288 Ni (Installation of insulation) Ni Innovac $2,150 LO CEM Corp $735 x Legal fees $17,000 N $55,804 1999 78214.03 00 7 N 2000 N CEM Corp 15478.15 0 L total 15478.15 2000 20988.44 0 4- 0 2001 0 CH Murphy 50126.52 Unimen 3623.45 c Thermo Forma 1076.4 N CEM Corp 351.99 4- Innovac 6119.08 0 total 61297.44 2001 80865.52 0 U 2002 CH Murphy 1526.13 c Unimen 1411.07 Thermal Transfer 187880 E a Packet Pg. 91 7.2.a 2003 2004 2005 2006 2007 CEM Corp 786.64 Innovac $2,886.34 total 194490.18 CH Murphy $5,461.05 Unimen 225.85 Thermal Transfer $46,970.00 Thermo Forma $58.37 CEM Corp $355.61 EMS $495.00 total $53,565.88 CH Murphy $6,288.76 Unimen $2,052.45 Innovac $3,658.28 Thermo Forma 1814.03 CEM Corp $355.61 EMS $2,021.00 total $16,190.13 CEM Corp $662.48 EMS $595.00 total $1,257.48 CH Murphy $12,672.91 Envirocare $3,419.88 Unimen $1,672.38 CEM $962.48 EMS $795.00 Thermo Env 3991.26 Thermo Forma 476.55 Innovac $2,277.92 total $26,268.38 CH Murphy $19,001.14 Envirocare 2737.42 Unimen $2,855.92 CEM $3,161.36 EMS 2185 Thermo Env 2078.04 2002 252441.55 2003 67977.43 2004 20013.02 0 N O N a) N LO 2005 1504.46 = a s 00 r N N C 0 c� as a 0 4- 0 0 U 0 2006 30425.46 0 co 0 Q. 0 U c as E a Packet Pg. 92 7.2.a s : 2009 2010 2011 Fluke $612.00 Innovac $3,999.41 Thermo probes $1,915.32 0 total $38,545.61 2007 43309.22 ` a c a� CH Murphy $1,588.21 E Envirocare a Unimen $677.60 CEM 2588.03 EMS $995.00 0 L Thermal transfer 10286.61 c Fluke 612 c total $16,747.45 2008 18163.22 a CH Murphy $23,269.79 a Envirocare $1,735.12 E Bioset $373.31 Unimen $3,812.17 ~ `m CEM 715.21 c EMS 995 Thermo Env 3125.92 Innovac $3,399.15 -- Thermo probes 2987.02 c Thermal transfer $10,648.17 total $51,060.86 2009 $ 59,905.00 NI LO x a CH Murphy $15,265.35 N Unimen $2,596.01 00 7 Bioset $13,082.40 CN CEM 1342.51 EMS 995 c g Thermo Env 5619.81 Innovac $2,204.65 as a 0 total $41,105.73 2010 $ 43,914.00 0 0 U 0 Unimen $5,308.75 0 CEM 1470.41 in KE Burgman 2976.54 4- 0 EMS $995.00 a total $10,750.70 2011 11200 0 c 2012 CH Murphy 37725.37 E Envirocare 11713.98 Bioset 1 $1,029.30 a Packet Pg. 93 7.2.a CEM 1402.61 EMS 995 r Thermo Env 4363.93 0 Innovac 2655.1 a Fine Line Instruments 1943.5 Ventilation Power 4990.99 E total $ 66,819.78 2012 $ 67,798.00 a� a a a� 2013 CH Murphy o: Bioset $408.80 0 L Envirocare c CEM $896.27 c EMS 995 c Thermo Env a Innovac Ventilation Power Fine Line Instruments 2300.07 2013 2300.07 L a� CPI inflation indexed to 2013 r dollars (D 20 # of years included as completed $ 897,414 2013 $ 1,164,362 ch M (Cost Adjusted N tp 2017) N Running Costs by Vendor Total Annual Avg. Annual Avg. a) CH Murphy $ 355,959 $ 17,797.96 $ 24,292.99 L01 Envirocare $ 19,606 $ 980.32 $ 1,338.07 = Bioset $ 14,894 $ 744.69 $ 1,016.45 a CEM $ 12,539 $ 626.94 $ 855.74 CO EMS $ 12,061 $ 603.05 $ 823.12 CN Thermo Env $ 19,179 $ 958.95 $ 1,308.90 v Innovac $ 35,171 $ 1,758.56 $ 2,400.32 0 Fine Line Instruments $ 1,944 $ 97.18 $ 132.64 Ventilation Power $ 4,991 $ 249.55 $ 340.62 a Sand Unimen $ 27,064 $ 1,353.20 $ 1,847.03 0 Thermal Transfer $ 255,785 $ 12,789.24 $ 17,456.43 N KE Burgman $ 2,977 $ 148.83 $ 203.14 U Thermo Forma $ 17,191 $ 859.55 $ 1,173.22 r $ $ $ o Column Totals $ 779,360 $ 38,968 $ 53,189 c(nn 4- 0 a 0 U Packet Pg. 94 7.2.a 1987 2013 ORIGINAL $2,550,000.00 $5,241,507.04 repairs/Upgrade $897,414.06 $1,164,361.51 2017 $5,514,065.41 $2,354,361.51 22.21 % $ 150,000 2015, 17 s $ 150,000 Blower $ 400,000 Schwing p $ 400,000 HXT $ 40,000 Sump pun $ 50,000 hopper me $ 1,190,000 0 N O N M I N Ln 2 d N O 7 N T- Packet Pg. 95 7.2.a r u AD 0 L- a. c m E am V c� a a� L O m L C u r_ IL r c m E c� a� LL r L d 3 a� r 0 N O N M I N LO 2 d N 00 7 N N C O m L CD Q O 4- 0 O V O Fn 4- 0 Q O U c O E t u ca Q Packet Pg. 96 7.2.a r u AD 0 L- a. c m E am V c� a a� L O m L C u r_ IL r c m E c� a� LL r L d 3 a� r 0 N O N M I N LO 2 d N 00 7 N N C O m L CD Q O 4- 0 O V O Fn 4- 0 Q O U c O E t u ca Q Packet Pg. 97 7.2.a 1:• 1•: 1.036 0 N 0 N M I NI LO 2 d N 00 7 N T- Packet Pg. 98 7.2.a 1.021 1.00 CPI inflation indexed to 2017 dollars 2013 to 2017 adjustment is 1 1.052 1 $ 1,224,908.31 -$53K from 1995 through 2012 (see database) 0 N O N M I N LO 2 d N O 7 N T- Packet Pg. 99 7.2.a 42.70% ;hutdowns lump ips As 0 N O N am I N I 2 d N O 7 N Packet Pg. 100 7.2.b CITY OF EDMONDS CITY COUNCIL PRESENTATION MAY 26, 2020 These projects have been completed in partnership with: AMERESCO Green * Clean ; Sustainable WV ishingtun State Department of Enterprise Servi s Packet Pg. 101 PRESENTATION GOALS • Conduct a brief overview of the various energy programs the WWTP has participated in since 2012. • Provide a brief overview of the ESCO process • Discuss ESCO Phase 6 — including the Carbon Recovery process, Resolution 1389 impacts, O&M expenses, and the ESPC contracting methods • Share evaluation of Project A and B • Share staff recommendation and independent engineering review • Answer questions. These projects have been completed in 7.2.b EE SCO Gre en . Cleun . Su itdhiwbbe AbS rirml Glee Ocputh ..-Y 1 IS+G•# prir?er . ^rN± f++. i x.4° r �V L L 3 m «s M a CO) 0 tV to tV LO L r- 0 U U to a� 0 0 E M 0 a Packet Pg. 102 ENERGY SAVINGS PERFORMANCE CONTRACTING (ESPC) • An ESPC is a contract between an energy services company (ESCO) and the Washington State Department of Enterprise Services (DES), under which the ESCO guarantees a not -to - exceed cost, system performance, and energy savings to the client (Edmonds). • Under this program: Major project risks are shifted from client to the ESCO. - ESCO provides single -source of accountability and enhances customer control of equipment & sub -contractor selection. • DES manages contract and provides oversight • Reduces future energy costs and uses the savings to pay for infrastructure improvements implemented today. These projecft have been cornpletsd in E1 7.2.b A1EFEC Green • Cledn • Su whiub- Waa inW4 $late ❑cput-K t.o' Enterprise Servioe. _ m L CU M M O N W N LO C O r R Q Packet Pg. 103 PLANT ENERGY AND COST TRENDS RESULTING FROM ENERGY PROJECTS $400,000 $300,000 $200,000 $100,000 $0 Energy usage & demand trending downward, while costs are trending upward due to RDC charges and rate increases 2011 2012 2013 2014 2015 2015 2017 2018 2019 2020 These projecft have been completed in E! 7.2.b 1EFEC Green • Cledn • SLc Ldhld E}'e V6S inw4 Giale ❑cput-K t.o' Enterprise a Tl r! r a� L CU M d M O N W N Do Nothing Case LO c 0 RDC a r w— kW Costs N a� L kWh Casts a -kWh 0 Ift U ESCO Phases >, r U a� rn t d r c d E t c� R r Q Packet Pg. 104 ENERGY INCENTIVES, GRANTS, AND PERFORMANCE These projects have been completed in 7.2.b EE SCO Gre en • Cleun • Su itdhiwbbe AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm xq° r V L 3 m «s • 2010 Plant staff began working with SNO PUD and entered into an Energy Challenge — since M then we have received approximately $304,000 in PUD revenue to complete energy efficiency projects. We anticipate the Carbon Recovery project incentive is estimated to be $20,000. 0 N to N LO C • The project will receive a $250,000 grant from the Department of Commence. • We anticipate another round of Department of Commerce funding this year. rank very high. L a The project should 0 U r U to a� rn t d .r a Packet Pg. 105 CITY COUNCIL OVERSIGHT - These projects have been completed in 7.2.b AMERE SCO Gre en . Cleun . Su itdhiwbbe YbS rirml Glen Ocputh ..-Y E IS+G•# prir?er . ^rN± r d PATH TO SUSTAINABILITY • August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long- N term plan included a staged approach outlining a pathway for this next project. M • After successful completion of Phase 3 & 4 energy projects, we approached City Council with the M Phase 5 project which outlined the necessity of upgrading solids handling equipment in preparation for N the future Carbon Recovery. N LO r_ 0 • April 10, 2018: Parks and Public Works Committee reviewed the project and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. • April 17, 2018: City Council approved the predesign effort budget during 2018. The work was completed on time and within o U U co • City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project - N Carbon Recovery in the 2019 budget. • In early 2019, the project team began development of Project B. Project B can reduce construction cost significantly, does not require a new building, increases carbon recovery and reduces the Q environmental impact of odor control . Packet Pg. 106 PATHWAY TO SUSTAINABILITY High Efficiency Blower Project saves: 33,909/yr. and 345 tons CO2, equivalent to: 36.5 home's energy 799 barrels of use for one N I ail consumed Dewatering Project saves: $133,211/yr. and 7 537 tons CO2, equivalent to: 56.7 home's energy 1,243 barrels of oil use for one) consumed These projects have been cornpletsd in 4. E1 7.2.1b MERE Greed • Cledn • Sudai wb- Aeration & Blower 1" Project saves: $34,0621yr. and 264 tans CO2, equivalent to: 27.9 home's energy 611 barrels of use for one yI ail consumed Carbon Recovery This phase will focus on the sewage sludge incinerator efficiency. We are evaluating options to reduce operational casts and the environmental footprint. Opportunities include clean gasification and drying the biosolids to create a high - nutrient soil amendment product. V6inW4 Slade ❑cput-K t.o' Enterprise Service. d R i H L CU M 2 a M 0 N W N 0 r- d c 3 0 U r U to a� rn t d E M r Q Packet Pg. 107 EDMONDS WWTP PROCESS FLOW E'. R 5d--RErr--15 vE frAvE R AV4 S L--J Wark 37 AGE --------------- FKRI M.0.RY CLAVIFIE R AERATK:fW Oh ;It -------------- H AIWf IS LU DGE A WSTE A{: rNATED SLUDGE $7<MAGE WASTE AMD RETURN ACTNIA.TED SLUDGE DE'AATERED SL UDG�E HQpFPER FLrJ]D4ZEo BED INCIMU ATOR DE-WArt R9D SLR}G„E These projects have been completed in tint' Lrf 7.2.b -�AMERESCO Green • Clean • SuaLdhidb- Y6inw4 Giale ❑cput-K t.o' Enterprise Seryioe! r L L 3 SiECONa4we CGARmER a+ N JF ftf i G4MTAG7 CF?FiV18 ER M a M O tV to tV Ul) r— IFO Fl6aty'_ �. EFF-UE VT R a+ C d N N d u C 7 O U r V IF= NOER t0 N Y m Len L d r i d t 0 fir' • � +�+ a AS!H SENT TO LMD FILL Packet Pg. 108 PROJECT DRIVERS These projects have been completed in 7.2.b AMERESCO Green • Cleun • Su itdhiwbbe AbS rirml Glee Ocputh ..-Y 1 IS+G•# prir?er . ^rN± f++. i x.4° r V L L 3 m ca • Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair & M maintenance and emission controls - over $700,000/year • The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years. • The equipment was installed at a time when the need to reduce energy and reuse of bi-products was the no - a focus. • Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part 60 Subpart O. • § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not including the cost of land) updated to current costs. " Packet Pg. 109 These projects have been completed in 7.2.b AMERE SCO Gre en • Cleun • Su tdhiwU%- ��'`�REGULATORY TRIGGER FOR REPLACEMENT *"'"`" • Must meet New Source Performance Standards for air emissions (USEPA) at the point where total investments in an existing, grandfathered incinerator (Edmonds) exceed 50% of its original cost after factoring in inflation *Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are nearing 43% at this time • Spreadsheet calculations for this requirement are attached in agenda packet C L L ca 3 m «s eM 2 IL M O tV to tV LO 0 r- 0 U r U to a� rn t d r c m E t v .r a Packet Pg. 110 These projects have been completed in BASIC OPTIONS AVAILABLE FOR REPLACEMENT • Replace with a new incinerator • Appeared to be the second most expensive option after initial screening • Does not measurably improve environmental performance including Carbon footprint • Regulations on incineration may well continue to get more stringent Ae1.EEC AbS rirml Glee Ocputh ..0' E IS+G•# prir?er Service! E L L 3 eM a M 0 tV to • Build conventional digesters followed by production of EQ Biosolids for land application LO _ 0 Most common current approach Edmonds does not have space for digesters on site • Any expansion of our footprint in downtown would be very difficult 0 • Likely the most expensive option U • Wintertime management of land application systems N 0 a. • Long-term costs of hauling and possibly storage are very high and energy intensive 0 • Does not address PFAS residues E 0 a Packet Pg. 111 BASIC OPTIONS AVAILABLE • Pyrolysis/Gasification options - Can produce a range of useable end products • More energy efficient • Reduce carbon emissions • These approaches have been commercially available for many years These projects have been completed in 7.2.b EE Green • Cleun • S iaiiidF�`e f++. Y4SsFiirFlSlale Ocputo' GnSGpri?eSrT� ± qv. �r' r V L L 3 eM a CO) 0 tV to tV LO • Most installations in this Country have been for organic wastes like agricultural manures, wood chips, and other feedstocks. Examples using Municipal biosolids are limited but growing U Comparison of these two approaches environmentally and financially is the focus of this presentation U E a Packet Pg. 112 OPTIONS A & B •Option A— Pyrolysis • Bioforcetech/Centrisys • Produces dry, pelletized biochar • One existing WWTP biosolids installation These projects have been completed in Ae1.EEC Y{4S.s�F#i�r.F.4.o-�Slale Service! +� E IS+G•# prir?er .�^rTvi± L L 3 m «s t'M a M 0 tV to tV LO *Option B • Ecoremedy 0 • Can potentially produce either Exceptional Quality (EQ) biosolids for direct land application, Biochar, or U mineral intensive dry residue with little to no remaining carbon 0 One existing WWTP biosolids installation a. 0 0 E 0 a Packet Pg. 113 PROJECT A - PYROLYSIS •To be added These projects have been completed in 7.2.b AMERESCO Green • Cledii • SlUSAdllwbe k%bsrirgtol Glee Ocpu�r. o' fnMtuprise Service. E R � L L 3 m ca Packet Pg. 114 r CITY STAFF RECOMMENDATION - PROJECT B These projects have been completed in L. rf, 7.2.b -�y AMERESCO Green • Cledn • Su itdhidbbe Y6inF4o Swe❑cput-K t.o' Enterprise Seryioe. R � L L 3 m «s t'M 2 a CO) O tV to tV LO C O r C d to N L r� r r r r r r Packet Pg. 115 Utilities Utilities Odor Control Chemicals Polymer Existing Incinerator (Baseline) $163056 $47o76 Project A Pyro lys Is e ntrisys $ 193r47c- $74o92 Project B Gasification Ecorernedy $126,661 $3oOO Savings of $341,247 can provide the revenue stream to Screenings cover $5,250,000 in debt Service Labor 1 (2.7% @ 20 years levelized) Annual Maintenance $990951 $52oDDO 35oDOO Regulatory $172o183 $120,,DDT $60,000 Hauling $36oDDD Sub Total All Costs r 9911F193 $o $957P575 $36�000 $649P946 Unit Total $/yr Total $ f yr al $fyr al $/yr al $/yr Total $/yr Total $/yr Total $/yr a 'Total Packet Pg. 116 :t W Project A Project Higher construction costs. Lower construction and installation costs. $190,630 (higher than baseline) $0 Increased natural gas to dry biosolids Higher trucking and chemical costs Requires new building. Integrates 12 vendor packages. Double pieces of equipment needed. Lower startup period. $123,468 (lower than baseline) $20,000 estimated from utility Increases carbon recovery. Utilizes screenings and biosolids as fuel. Lower trucking and chemical costs. Uses existing building footprint. Meets City standards for controls, less equipment. Turn -key supplier. Single -source technology supplier. Longer start-up and commission period. Ongoing optimization included. BENEFITS OF PROJECT B - GASIFICATION Most efficient, affordable to implement and lowest cost to operate. • Produces environmentally —friendly end product (biochar) while generating its own thermal conversion from the biosolids. This will move the City closer to achieving the goals established in Resolution 1389 No acidic side stream or hazardous waste is produced • Biochar will be purchased for land application in eastern WA. The technology has been permitted by EPA as a non - incineration process in other regions. Ecoremedy successful biomass projects These projects have been completed in 7.2.b AME E Green • Cletin • SLg�iaiiiwL,%- *EnYAbS Fii�r.F.4.o-1 Slain baputh ..o' bum prise . ^rN± cm f++. i x.4° r �V L L 3 m ca CO) O N Australia 6 I N 1 LO r r O PA d L a O a. E a Packet Pg. 118 FUTURE ENERGY PROJECTS • Influent pump replacement • High efficiency motors for fans and pumps • Energy management page and development of KPI's for daily monitoring -,Continued lighting upgrades • Replace effluent gravity valve These projecEs have been completed in er.EEC I vkbS�Fii�r.F. lSlale Ocputh ..0, GI IS+G•# prir?er S^rTvi± L L ACTION - NEXT STEPS Request that the City Council instruct staff: These projects have been completed in 7.2.b EE SCO Gre en • Cleun • Suz�iaiiiwbbe AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm f++. I x.4° r �V L L 3 m ca M 2 *To return next week with a specific set of performance guarantees and a M Gmax price to replace Edmonds' aging SSI with a gasification system to N supplied by Ecoremedy (Project B). n L •The requested action at that time would be to authorize the Mayor to sign an agreement with the Department of Enterprise Systems for delivery of U this project. r U co a� rn t d r • Further Council action in 2020 will likely include selling revenue bonds to E support the project. a Packet Pg. 120 7.2.b c a� E r m L L co 3 m ca M 2 d M w O N w N LO C O r R a+ C d N N L u r_ /O� V r V to w N m a. r E 0 a Packet Pg. 121 7.2.c AMERESCO Green • Clean •Sustainable 40 City of Edmonds Phase 6 — WWTP Upgrades 2020-793 A Carbon Recovery Project Edmonds, Washington if Q May 28, 202 004 Packet Pg. 122 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds I. EXECUTIVE SUMMARY................................................................................................................................................3 A. Summary & Project Services.............................................................................................................................3 B. Project DESCRIPTION........................................................................................................................................3 C. Project CONTACT LIST.......................................................................................................................................4 D. Project Benefits................................................................................................................................................5 E. Guarantees.......................................................................................................................................................5 F. Conclusion........................................................................................................................................................6 II. FACILITY DESCRIPTION...............................................................................................................................................6 A. Wastewater TReatment PLant.........................................................................................................................6 III. ENERGY CONSERVATION MEASURES (ECM's) to be implemented..........................................................................8 A. EDMONDS WWTP INCINERATOR REPLACEMENT —(Project B)........................................................................8 IV. ESCO SERVICES.........................................................................................................................................................9 V. PROJECT COSTS.......................................................................................................................................................13 A. Maximum Project Cost...................................................................................................................................13 B. Project Cost Table...........................................................................................................................................13 C. Items Included in the Maximum Project Cost................................................................................................14 D. Exclusions.......................................................................................................................................................15 E. Construction Contingency..............................................................................................................................17 F. Ongoing Services............................................................................................................................................17 G. Accounting Records........................................................................................................................................17 H. Reconciliation of Labor & Material Costs.......................................................................................................17 I. Diverse Business Participation Goals for this Project.....................................................................................18 J. minimum levels of apprenticeship.................................................................................................................19 VI. RECOMMENDATIONS FOR REPLACEMENT OF EXISTING EQUIPMENT...................................................................19 VII. STANDARD of SERVICE...........................................................................................................................................20 A. HVAC Comfort................................................................................................................................................20 B. Fluid Lift Gasification System BIOSOLIDS Loading..........................................................................................20 C. ECOFILTER Odor control system.....................................................................................................................22 VIII. BASELINE ENERGY CONSUMPTION......................................................................................................................23 A. Overall Resources Use....................................................................................................................................23 B. By Facility Resource USes...............................................................................................................................23 IX. ESTIMATED ANNUAL SAVINGS AMOUNT & UTILITY INCENTIVE............................................................................23 Page 1 of 30 Packet Pg. 123 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds A. Electrical.........................................................................................................................................................23 B. Natural Gas.....................................................................................................................................................24 C. Fuel Oil............................................................................................................................................................24 D. Utility Incentive..............................................................................................................................................24 X. METHOD OF CALCULATING ENERGY SAVINGS & ENERGY COST SAVINGS..............................................................24 A. Energy Audit...................................................................................................................................................24 B. Calculation of Savings.....................................................................................................................................24 XI. FINANCING..............................................................................................................................................................25 XII. ENERGY SAVINGS GUARANTEE..............................................................................................................................25 XIII. ESCO COMPENSATION..........................................................................................................................................26 A. Payments........................................................................................................................................................26 XIV. TERMS OF AGREEMENT........................................................................................................................................26 XV. TERMINATION vALUE............................................................................................................................................26 XVI. PROJECT SCHEDULE..............................................................................................................................................26 XVII. EXTENT OF SUBCONTRACTING............................................................................................................................27 XVIII. INSURANCE & BONDING....................................................................................................................................27 XIX. RENEGOTIATION...................................................................................................................................................28 XX. EXHIBITS & TABLES................................................................................................................................................28 A. Table 1: Financial Analysis..............................................................................................................................29 B. Table 2: Cash Flow..........................................................................................................................................32 C. Table 3: Full List of Measures.........................................................................................................................33 D. Table 4: Selected Measures............................................................................................................................34 Page 2 of 30 Packet Pg. 124 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c A. SUMMARY & PROJECT SERVICES Ameresco is pleased to present this proposal for the implementation of energy efficiency measures for City of Edmonds. This Proposal follows the outline contained in Section II of the Master Energy Services Agreement (MESA). It presents the contractual terms under which Ameresco, City of Edmonds, and the Department of Enterprise Services Energy Program (DES Energy Program) will work together over the term of the project. This Proposal describes the scope, costs, guarantees, and other aspects of the project. The services in this Proposal include design, construction, system verification, and Measurement and Verification (M&V) services for the first year. Although City of Edmonds will operate and maintain the new equipment, Ameresco will provide important M&V services during the first year to help ensure the predicted savings are achieved. Ongoing M&V services are also offered for an additional cost at the owner's request. B. PROJECT DESCRIPTION The project improves City of Edmonds infrastructure while saving energy. The proposed Carbon Recovery Project (Project) will replace the 30-year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new biosolids gasification system, converting the resultant waste stream — currently ash — to a carbon -rich resource, commonly referred to as'biochar'. This project advances the City's incremental and phased plan to upgrade and replace the solids handling systems for the WWTP as laid out in the 'Pathway to Sustainability'. Edmonds is one of five jurisdictions in Washington that presently utilizes an SSI to dispose of wastewater biosolids. As state and federal regulatory authorities enforce more stringent clean air requirements, the compliance requirements for continued operation are not only expensive but overly burdensome. Further, regulations require replacement at specific thresholds regardless of ability to comply. Initial research, technical information requests, and evaluation (established via an RFQ process which Ameresco facilitated for the City that included proposals from across North America) have revealed new technologies that can significantly improve the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both Pyrolysis or Gasification could meet the goal and intent of Resolution No. 1389. In addition, either technology would significantly reduce operating, regulatory, and disposal expenses. Edmonds has adopted a very aggressive commitment to improve impact on climate with Resolution No. 1389. To that end, this project will further develop and deploy the fluid lift gasification technology provided by Ecoremedy. The Ecoremedy gasification process is designed to convert the energy in the dewatered biosolids cake generated at the City of Edmonds, WA WWTP to useable thermal energy for the purpose of drying the dewatered biosolids to Class A product, recover usable thermal energy for process, and produce a carbon rich biochar or low carbon concentrated minerals. Page 3 of 30 Packet Pg. 125 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c Ecoremedy is providing a system designed to process dewatered sludge ranging between 22% to 26.5% solids and shredded screenings (Rags) to beneficial renewable energy. The gasification system will convert the biosolids waste stream into a biochar product that sequesters the carbon content into a useful product with a range of agricultural and industrial uses. In addition to the replacement of the incinerator this project will also be replacing the existing plant foul air odor scrubber. The new odor control system is a low profile "EcoFilter" bio-trickling filter that reduces the need for expensive chemicals and reduces the number of truck trips required for delivery. C. PROJECT CONTACT LIST Client Contact: E-mail Address: Phone Number: Ameresco Contact: E-mail Address: Phone Number: Department of Enterprise Services (DES) E-mail Address: Phone Number: Pamela Randolph pamela.randolph@edmondswa.gov (425) 771-0237 Lonn Inman linman@ameresco.com (206) 708-2947 Butch Boles butch.boles@des.wa.gov (360) 480-3632 Page 4 of 30 Packet Pg. 126 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c D. PROJECT BENEFITS 1. FINANCIAL BENEFITS Table 1 shows project costs, estimated utility incentives, and savings related to this project. The guaranteed maximum project cost is $23,529,247. Including sales tax and DES Energy Program project management fees, the total project cost is $26,275,016. The estimated utility incentive for the project is $20,000. All construction costs will be open book to the Owner, and any cost savings related to savings on the ESCO's (energy services company) labor and material costs will revert to the Owner at the end of the project. The project will produce over $38,885 annually in energy savings. The project Financial Analysis in Table 1 is based on City of Edmonds providing a capital investment of $10,000,000 and financing $16,255,016. Another potential financial benefit the Ecoremedy gasification system may provide is qualification for a sales tax exemption from the Washington State Department of Revenue, due to the fact that Biochar is considered a marketable product. Equipment, materials and systems associated with producing the sellable product (biochar, EQ biosolids) qualify for tax exemption. And finally, Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an appropriation of $250,000.00 for the Edmonds Carbon Recovery (Edmonds) WWTP Project. 2. MAINTENANCE AND OPERATIONAL RELATED BENEFITS Over $304,347 in annual operational and maintenance savings is factored into the financial analysis. These include reductions in various consumables associated with the SSI including chemicals, sand, ferrules, tubes, clay, polymer and mercury modules. Additionally, regulatory costs associated with incineration and costs for emissions testing and consulting. 3. ENVIRONMENTAL BENEFITS In addition to building improvements and energy savings, there is a significant positive impact on the environment as a result of this project. The energy savings produced as a result of this project will directly reduce the amount of power produced by the utilities and reduce CO2 emissions by over 19,320 lbs. annually. Additionally, it is estimated that .75 to 1 million lbs. of carbon are recovered as a result of the Ecoremedy gasification process. E. GUARANTEES Ameresco guarantees that the project cost, related specifically to energy savings and the project scope, will not exceed the maximum price of $23,529,247 (project cost before sales tax and DES Energy Program project management fee). Also, Ameresco is guaranteeing that the project will Page 5 of 30 Packet Pg. 127 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds perform such that electrical savings will not be less than 71,736 kWh per year, oil savings will not be less than 12,875 gallons per year. This corresponds with 90% of the estimated energy savings. Natural gas will be used to fire -off the gasification system after periods of shut -down. Currently the incinerator does not use natural gas, therefore an overall increase in WWTP natural gas usage shall be no more than 4,576 therms per year. This corresponds with 110% of the estimated gas increase. F. CONCLUSION This project represents an excellent opportunity for the City of Edmonds to improve its facilities and replace the solids handling systems while saving energy, and reducing operational costs associated with the existing incinerator. The project provides over $26,270,000 in facility improvements. Ameresco looks forward to working with City of Edmonds and DES Energy Program in making this project a success. BUILDING ADDRESS APPROXIMATE BUILDING NAME AGE OCCUPANCY SCHEDULE Wastewater 200 2nd Ave S, Treatment Plant Edmonds, WA 98020 62 N/A A. WASTEWATER TREATMENT PLANT 1. BUILDING DESCRIPTION The City of Edmonds operates and maintains the Wastewater Treatment Plant (WWTP). A regional facility that treats flows from the cities of Edmonds, Mountlake Terrace, and Lynnwood; King County; Olympic View Water and Sewer District; and Ronald Wastewater District. On average, the WWTP treats 4.8 million gallons per day (MGD). The WWTP liquid stream consists of a headworks with three mechanical screens, three primary clarifiers (two square and one rectangular), three aeration basins, three circular secondary clarifiers, and two chlorine contact tanks. The disinfected plant effluent is discharged through a single 36- inch diameter outfall into the Puget Sound. 2. MECHANICAL SYSTEMS The WWTP solids stream includes screw press dewatering and incineration of the sludge cake using a fluidized bed incinerator. The dewatered sludge (DS) from the screw presses is stored in a DS storage hopper that is continuously mixed. The screw presses were replaced in 2017 and have a performance guarantee of producing DS with a minimum of 26.5% solids content. The screw presses have been performing above this minimum threshold achieving Page 6 of 30 Packet Pg. 128 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c typical % solids in the 30-32% range. Washed screenings are compacted and discharged to the DS conveyors immediately upstream of the screw presses. The screenings are mixed with the DS in the conveyors and combined with the DS in the DS storage hopper where they are further comingled via the DS hopper mixing. DS is pumped from the DS storage hopper to the incinerator fluidized bed at 6-9 gallons per minute (gpm) via a piston pump. The incinerator fluidized bed is made up of approximately 16,000 lbs. of green lightening sand. Diesel is used as an auxiliary fuel to maintain a bed temperature of 1,400 degrees Fahrenheit (7). The air supply is preheated to 1,200 °F by a heat exchanger to reduce the auxiliary fuel consumption. The pre -heated air is forced up through the bed of hot sand and causes the sand bed to be fluidized. When the sand bed is fluidized it acts like boiling water that can reduce approximately 1,000 gallons of bio-solids down to approximately two quarts of ash. The incinerator exhaust with associated ash is scrubbed in the venturi scrubber with 50 gpm of water and then further treated through a 4-stage separator and tray cooling tower that has 200 gpm of water flowing in the opposite direction of the exhaust gases. Each stage of the tray cooler has a plate with small holes in it that the air must flow through. The water runs across the top of each plate and the exhaust gases 'bubble' through the water. The exhaust gases are reheated with a natural gas -fired burner to eliminate the vapor plume for aesthetics. The ash that is combined with the spray water is captured at the bottom of the separating and tray cooling tower as ash slurry. The ash slurry is then thickened in the ash thickener and then dewatered using a drum vacuum filter prior to disposal offsite. Supernatant from the ash thickener is drained by gravity to the sump pump and ultimately recombined with wastewater in the WWTP flow splitter box upstream of the primary clarifiers. Plant foul air is handled by the existing 30-year old Vanaire chemical scrubber (WS-601) and each scrubber fan (FIC-631 and FIC 632) were originally sized for a foul airflow of 20,000 cubic feet per meter (cfm). As part of the Edmonds dewatering improvements project Ph. 5 the foul air system total connected load has been revised to the current total of 17,100 cfm. Page 7 of 30 Packet Pg. 129 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c A. EDMONDS WWTP INCINERATOR REPLACEMENT — (PROJECT B) 1. GENERAL CONSERVATION MEASURES a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system This measure will replace the sewage sludge incinerator (SSI) and ancillary systems with an Ecoremedy (ECR) engineered system which incorporates a gasifier/oxidizer and a drum dryer along with various biosolids mixers and conveyors, bins, plume abatement heat exchanger, pumps, cyclones, blowers, a dust collection system, an activated carbon filter and a wet scrubber; which will process and reduce dewatered sludge (DS) to any of three output products: a) concentrated minerals, b) biochar or c) Class A dried biosolids. The project also replaces the existing screenings pumps in the Headworks building with two new pumps and installs a new washer compactor. Additionally, replace the existing Vanaire chemical scrubber system with an "EcoFilter" system by BioAir and revise the foul air ductwork to accommodate relocating the odor scrubber near the Headworks building. Ameresco will perform air balancing for the modifications to the foul air system and new EcoFilter. Furthermore, the existing ash storage room will be reconfigured to handle the multiple output products of the ECR system by installing two storage bins to replace the single ash bin. To install this system and associated equipment the contents of the "incinerator building" will be demolished and this "building" will be converted to accommodate the ECR gasification system. The scope of work in the incinerator building includes new solids handling equipment, HVAC systems, lighting and fire protection systems, hoisting systems, service and access platforms for all new equipment, a new dewatered sludge hopper and pump, including installation of the hydraulic pack furnished by the City. Structural steel and concrete construction will be provided to install an upper floor which will house the material handling bins and conveyors. The associated controls integration and modifications to the existing SCADA system will be procured by the City who will contract directly with the current WWTP controls vendor Parametrix. Page 8 of 30 Packet Pg. 130 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c Ameresco will provide the following services: ENERGY AUDIT: The energy audit is complete and is incorporated herein. DESIGN SERVICES: Provide a detailed engineering design as needed to obtain Owner review and approval of the proposed system and to obtain competitive bids. Provide construction support services, start-up, and testing. Provide as -built drawings and relevant O&M manuals. CONSTRUCTION: Provide, or cause to be provided, all material, labor, and equipment, including paying for permits, fees, bonds, and insurance, required for the complete and working installation of the ESCO equipment. a) The ESCO may perform portions of the construction work or may subcontract portions to qualified firms. In either case, the ESCO will share information regarding the actual costs of the work with the Owner. c) When the ESCO has completed the installation of the Equipment, including start-up and operation verification and training in accordance with the Proposal, the ESCO will provide to Owner a "Notice of Commencement of Energy Savings" (NCES). d) At the conclusion of the last phase of the project, the ESCO will submit a "Notice of Substantial Completion" to the Owner; as defined in the General Conditions Section 6.09. 4. CONSTRUCTION PROJECT MANAGEMENT: Provide construction project management services required to manage Ameresco's labor force or its subcontractors to coordinate, purchase and install equipment as applicable in the construction contract. These include but are not limited to contract administration, preparation of meeting minutes, schedule creation, submittal processing, purchasing, invoicing, as -built drawings, and close-out documentation. The Owner is expected to coordinate day-to-day communications with tenants and any scheduling of tenant relocations in and around occupied areas. This is not supervision as provided by the site superintendent. SITE SUPERINTENDENT: As an optional service, the ESCO may provide site superintendent services as necessary to facilitate and coordinate on -site construction activities. Site supervision includes, but is not limited to, all activities executed by an employee of the ESCO in the active on -site supervision of its own labor force and its subcontractors. This service, if requested by the owner, will appear as a line item and cost in the "Labor and Materials" section of the financials and becomes an element of the Construction contract. (Site Superintendent services are not included in this proposal.) OPERATION TRAINING: The ESCO will provide on -going training for the building staff during construction. Page 9 of 30 Packet Pg. 131 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c PERFORMANCE MAINTENANCE: The ESCO will provide ongoing measurement and verification to help ensure the guaranteed savings are achieved throughout the first year of the agreement. Specific tasks will include: a) Year One: Post installation Measurement and Verification (M&V) will be performed based on the International Performance Measurement and Verification Protocol (IPMVP) — Option A (Retrofit Isolation -Key Parameter Measurement), Section IX — Method of Calculating Energy Savings and Energy Cost Savings, and the following Measurement and Verification table: Page 10 of 30 Packet Pg. 132 Ameresco, Inc. Energy Services Proposal 7.2.c City of Edmonds ECM Conservation Measure IPMVP Option Work to be Performed Key Performance Indicators Stipulated Variables Years to be Done Work To Be Performed By Owner Responsibilities Demonstrate mabmum material handling capacities as follows: -Convert 656 DRY pounds per hour of dewatered biosolids at City understands and agrees that ECR's ability 26.5% solids content and appropmately 96 Nhour screenings to meet the Commissioning Performance (as defined as Qualified Cake in the definitive sales agreement) Requirements is subject to the following: (i) to ash with carbon content s 10% by weight; Total solids content infrastructure having the capability to accept Replace epsting SSI with Ecoremedy -Require no supplemental fuel after startup to sustain Material handling /o, Dewatered Ecoremedy and the recovered renewable energy (hot water); Project B Gasification system Agreed Upon operations; output, runtime, NG sludge input 1 Ameresco (ii) providing an adequate amount of Qualified -Maintain air emissions at, or below, allowable state and federal Usage, HzS removal Screenings input Cake entering the system; (iii) proper and air permit emission limits -Operate for 120 continuous hours to the extent all utilities, adequate preparation and maintenance of the Qualified Cake as defined in Section 2, and outlet for recovered project site; and (iv) all operational energy in the form of hot water are available for all hours of the consumables are provided. "Commissioning Period". Page 11 of 30 L. 0 d C C r+ C a C d i H d 3 m to N d L I 0 N CIS Ui I a rn w to a IL 0 E w 4- 0 U c a> E t c� to a Packet Pg. 133 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds b) The ESCO will attend one annual meeting to review the Measurement & Verification results and reconcile the energy savings. 8. EQUIPMENT MAINTENANCE: The ESCO will provide no equipment maintenance or repairs after the warranty period. Following the completion of the installation and Owner acceptance of the Equipment, the Owner shall provide all necessary service, repairs, and adjustments to the Equipment so that the Equipment will perform in the manner and to the extent set forth in the Proposal. The ESCO shall have no obligation to service or maintain the Equipment after the warranty period. OPERATION & MAINTENANCE PROCEDURES: None provided for existing equipment. Operation and maintenance manual will be provided for the installed equipment. 10. WARRANTY: The ESCO will warrant labor and materials for one year following Notice of Substantial Completion. Notice of Substantial Completion will be issued on a measure by measure basis as conservation measures are completed, saving energy, and accepted by DES and the owner NOTE: Confirm substantial completion with DES and Owner prior to issuance of the notice. A warranty log will be kept that outlines completed and accepted conservation measures with warranty start and end dates. 11. HAZARDOUS WASTE: The cost for removal and disposal of any identified hazardous waste, including PCB ballasts, has been included in the project cost. Should the project require additional removal or disposal of any unidentified hazardous material, the ESCO may have the hazardous material or substances removed and disposed of at the request of the Owner. The ESCO will not assume ownership of the material but may act on behalf of the Owner to properly remove and dispose of the material. The Owner shall pay the ESCO for the cost of the additional work. The Owner agrees and acknowledges that it has not relied on or employed the ESCO to analyze or identify the presence of any hazardous substance on the Owner's premises. The cost of any additional hazardous material abatement and disposal is not included in this proposal. For additional information, please refer to section 5.20 of the General Conditions. 12. COVID-19 SITE SAFETY REQUIREMENTS: Ameresco and its subs will develop site specific safety plans once means and methods are determined after design implementation. Page 12 of 30 Packet Pg. 134 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c V. PROJECT COSTS A. MAXIMUM PROJECT COST The ESCO guarantees that the Maximum Project Cost will not exceed $23,529,247 This cost does not include sales tax or DES Energy Program project management fees. With sales tax and DES Energy Program project management fees, the Total Project Cost is $26,275,016. The ESCO does not guarantee the value of sales tax or DES Energy Program project management fees. NOTE: The proposed Total Project Cost is valid for 120 days from the date of this proposal. Beyond 120 days, Ameresco reserves the right to adjust pricing to reflect current labor and material cost. B. PROJECT COST TABLE PROJECT COSTS & ENERGY SAVINGS FOR SELECTED OPTIONS PROJECT COSTS Mech, Water, General Lighting Total Project Costs Engineering Audit $ - $ $ - Estimated Labor and Material Cost $ 15,935,035 $ - $ 15,935,035 M,W,GDesign @6.8%a of Labor & Material $ 1,141,775 $ 1,141,775 System Mfr Design @ 9.6% of Labor & Material $ 1,531,600 $ - $ 1,531,600 Construction Mgt @ 6.0% of Labor & Material $ 956,103 $ - $ 956,103 Site Supervision $ - $ - $ - Bonding @ 1.5% of Labor & Material $ 245,400 $ - $ 245,400 ESCO Overhead @ 10.0% of Labor & Material $ 1,593,504 $ - $ 1,593,504 ESCO Profit @ 8.0% of Labor & Material $ 1,274,803 $ - $ 1,274,803 1 st Year of M&V - Ameresco $ 6,500 0 Additional Years of M&V - Ameresco $ - Subtotal: $ 22,678,220 $ - $ 22,684,720 Construction Contingency @ 5.3% of CC $ 843,621 $ - $ 843,621 Apprenticeship Incentive $ 905.80 Subtotal - Maximum Project Cost: $ 23,521,841 $ - $ 23,529,246.80 Est. Sales Tax @ 10.4% of Maximum Project Cost $ 2,446,271 $ - $ 2,447,042 1 Years of M&V - DES $ - DES Project Management Fees $ 298,727 TOTAL PROJECT PRICE: $ 25,968,112 $ - $ 26,275,016 Estimated Utility Incentive $ 20,000 $ - $ 20,000 G, Request - Estimated Client Net Cost (excluding add'tl years M&V) _ $ 26,255,016 Client Initial Cash Payment $ 10,000,000 Amount to be Financed by Client: $ 16,255,016 Year 1 Estimated Cash Flow: $ 743,484 Year 1 Cash Flow Based on Guaranteed Energy Savings (90%): E I $ I (747,372) Page 13 of 30 Packet Pg. 135 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c C. ITEMS INCLUDED IN THE MAXIMUM PROJECT COST Maximum project costs include the following: (Refer to Section II. A. in the MESA for details) a) Engineering audit, including the cost for preparation of this proposal, is a fixed fee. b) The engineering design fee for mechanical, plumbing and general measures is calculated at 6.8% of labor and material and includes mechanical, electrical, civil, structural, architectural and wastewater engineering services associated with the project. The engineering design fee for Ecoremedy gasification System Manufacturer Design was stipulated in the Ecoremedy proposal and approved by the City. These are fixed fees. c) The construction management service fee is calculated at 6.0% of labor and material. This is a fixed fee. d) The site superintendent services will be invoiced based on actual hours per the Master Energy Services Agreement (MESA). e) Installation of the ESCO Equipment including the following costs: (1) All costs paid by the ESCO for the installation of the ESCO Equipment. This includes costs paid to subcontractors or directly to ESCO personnel when related to installation or system verification of the ESCO Equipment. (2) The portion of reasonable travel, lodging, and meal expenses of the ESCO or of its officers or employees incurred while traveling in the discharge of duties connected with the work; per Section B of the MESA and OFM guidelines. (3) Cost of all equipment, materials, supplies, and equipment incorporated in the work, including costs of transportation thereof. (4) Cost or rental charges, including transportation and maintenance, of all materials, supplies, equipment, temporary facilities, and hand tools not owned by the workers which are consumed in the performance of the Work, and the cost less salvage value on such items used but not consumed which remain the property of the ESCO. (S) Cost of premiums for all bonds and insurance, which the ESCO is required to purchase and maintain. (6) Permit fees, royalties, and deposits lost for causes other than the ESCO's negligence. (7) Losses and expenses not compensated by insurance or otherwise sustained by the ESCO in connection with the Work, provided they have resulted from causes other than the fault or neglect of the ESCO. Such losses shall include settlements made with the written consent and approval of the Owner. If, Page 14 of 30 Packet Pg. 136 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c however, such loss requires reconstruction and the ESCO is placed in charge thereof, the ESCO shall be paid for its services a fee. (8) Demolition cost and cost of removal of all debris. (9) Costs incurred due to an emergency affecting the safety of persons and property. (10) Other costs incurred in the performance of the Work if and to the extent approved in advance in writing by the Owner. (11) The cost of construction financing including contingency and an allowance for Owner initiated scope improvements only if agreed to by the Owner and DES Energy Program in advance. (12) Cost of equipment startup, training, system verification and balancing performed by the ESCO. (13) Bonding, Liability Insurance, and Builder's Risk Insurance. (14) Overhead and Profit. This includes the ESCO's remuneration for compensation of personnel, expenses, risks related to the project, and profit. Overhead is calculated at 10% of the labor and material, and profit is calculated at 8% of labor and material. These are fixed fees. (15) Metering equipment costs for any permanent metering or monitoring equipment left on site. (16) The ESCO shall provide a Schedule of Values at the end of construction bidding and prior to the first application of payment. The schedule of values will include all costs related to the installation of the ESCO equipment, excepting fixed fee items; refer to General Conditions section 6.02 for details. (17) The Total Project Cost proposed is valid for 120 days from the date of this proposal. Beyond 120 days, Ameresco reserves the right to adjust the pricing based on current labor and material costs. D. EXCLUSIONS Maximum project costs DO NOT include the following: a) Parametrix (controls and SCADA sub -contractor) Design and Construction costs. (Parametrix will be contracted directly with the City.) b) Emissions consultant for PSCAA permitting, Coal Creak Environmental Associates. (CCEA will be contracted directly with the City.) c) Disposal of incinerator mercury modules. Page 15 of 30 Packet Pg. 137 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds d) Sludge Hauling/diversion costs during construction (identified in 'Temporary biosolids handling' technical memo). e) Cost of upgrading the City -purchased Schwing hydraulic pack unit to new area classification (Class 2 Div. 2) Page 16 of 30 Packet Pg. 138 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c E. CONSTRUCTION CONTINGENCY A construction contingency of $843,621 (not including sales tax) has been established for this project. The contingency is for items necessary to complete the original scope of work upon approval by the Owner and DES Energy Program. Such approval for the use of contingency funds for work in the original scope shall not be unreasonably withheld. The ESCO shall not be allowed to mark-up contingency funds expended for items included in the original scope of this project. The ESCO and Owner will jointly manage any contingency left after the project scope is completed. The ESCO shall be allowed to mark-up items beyond the original scope and approved by Owner. All unused construction contingency funds shall reduce the overall project cost to the Owner. F. ONGOING SERVICES Ongoing measurement and verification for the first year is included in the project fees. After the end of Year 1, the ESCO will present a proposal to the Owner for ongoing measurement and verification services for future years, at the owner's request. These services will verify energy savings and provide engineering assistance in maintaining the savings as described in Section III. The owner may cancel these services at any time. Such cancellation will also terminate the energy savings guarantee (Section XI). Ecoremedy (ECR) "Optimization Service Contract" Included is one-year "optimization services" which includes remote monitoring, remote trouble shooting and help desk, automatic updates and upgrades, and two site visits at the 6 month and 1 year anniversaries from project acceptance. This includes two onsite visits for two days while evaluating operations and suggesting improvements, if any, to optimize system performance and to confirm performance capacity meets loading requirements stated in section VII.B. G. ACCOUNTING RECORDS The ESCO shall check all material, equipment, and labor entering into the Work and shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. The accounting system shall be satisfactory to the Owner. The Owner shall be afforded access to all the ESCO's records, books, correspondence, instructions, drawings, receipts, vouchers, memoranda, and similar data relating to this Contract, and the Contractor shall preserve all such records for a period of six (6) years, or for such longer period as may be required by law, after the final payment. Refer to General Conditions section 6.04 for details. H. RECONCILIATION OF LABOR & MATERIAL COSTS Page 17 of 30 Packet Pg. 139 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds The financed amount is based on an estimate of Labor & Material costs. In recognition that actual Labor & Material costs may vary from the estimate, the following procedures are established to reconcile this difference: a) When actual labor and material costs exceed the estimated labor and material costs (plus contingency), the additional expense will be borne by the ESCO without affecting the Owner's payment b) When actual labor and material costs are less than the estimated labor and material cost (plus contingency), the remaining funds will be retained by the Owner DIVERSE BUSINESS PARTICIPATION GOALS FOR THIS PROJECT Ameresco supports the State of Washington's diverse business inclusion plan targets and recognizes the ability of the DES ESCO program to participate in contributing to these goals. Ameresco understands the unique nature of ESCO work and acknowledges the responsibility to DES and the client agency to provide a project that meets the client's needs while providing the guaranteed savings as agreed to and contracted. To support diverse business outreach in Washington State. Ameresco has established the following diverse business participation goals for this project: Percentage for Percentage for Original Contract State Certified Categories construction services Percentages (This Project) (This Project) Minority -owned business 10% TBD TBD Women -owned business 6% TBD TBD Veteran -owned business 5% TBD TBD Small/mini/micro business 5% TBD TBD Ameresco will not be able to meet the original diverse participation goals for the following reason: • At this point in the design, bidding and sub -contracting process we are not able to ascertain what the business diversity makeup will be. Page 18 of 30 Packet Pg. 140 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c J. MINIMUM LEVELS OF APPRENTICESHIP The ESCO shall comply with the requirements from the January 31, 2020 Supplemental Conditions for Washington State Energy Savings Performance Contracting; Section 10.16 Minimum Levels of Apprenticeship Participation. For contracts greater than or equal to $1 million in construction cost, ESCOs meeting or exceeding the 15% apprenticeship utilization requirement will receive a $1,000 incentive (including sales tax) which is included in the Guaranteed Maximum Project Cost. The ESCO who fails to meet the utilization requirements and fails to demonstrate a Good Faith Effort is subject to penalties, not to exceed five percent (5%) of the Total Contract Sum. The ESCO shall provide an Apprentice Utilization Plan demonstrating how and when the ESCO intends to meet the requirements prior to submitting the first construction invoice for construction labor. The audit included assessment of the belt conveyor in the Headworks building which moves screenings into the grinder. Ameresco recommends replacing this conveyor with an enclosed screw conveyor. The WWTP has a system in place to accept outside septage from tanker trucks. This system currently uses a pump which is enclosed in a "doghouse" next to the Headworks building which will be displaced by the new EcoFilter system. Our project includes the demo of the "doghouse" and pump but does not re-establish a system for receiving outside septage. Our design drawings include "optional scope" to reconfigure existing WAS transfer pump #WAT-610 for this purpose, which will be offered as "additive alternate scope". Ameresco recommends converting WAT-61C for outside sludge transfer. The Ecoremedy system has an option for a redundant "Class A Bypass" which includes a pneumatic conveyance system and piping associated w/Class A biosolids. For cost savings this option is not included in the base scope. Ameresco recommends including this optional scope if the City prefers a redundant Class A biosolids trane. Influent pumping The plant currently employs an air -over -hydraulic actuator on the gravity outfall control valve in the effluent building. These actuators consume compressed air to actuate their respective valves. The gravity flow valve actuator operates in tandem with the effluent pumps: when the effluent pumps are operating, the gravity flow valve is shut, and vice versa. Ameresco recommends replacing the air -over -hydraulic valve actuator, on the 48-inch outfall control valve, with an electronic actuator to conserve electrical energy by reducing load on the HPA compressed air system. Ameresco is working with the City of Edmonds WWTP to evaluate replacing one of the 100hp influent pumps (Raw Sewage) with a "right -sized" smaller pump. This measure would de -rate one of four pumps for pumping energy savings while still meeting the regulatory requirements Page 19 of 30 Packet Pg. 141 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds for capacity and redundancy. Ameresco recommends replacing variable speed pump RS-103 with new pump rated at 5700 GPM utilizing a 'Permanent Magnet', premium efficiency Baldor motor along with a new compatible VFD by Allen-Bradley (750 series). A. HVAC COMFORT The heating and ventilating (HV) systems provided by the ESCO will provide comfort and indoor air quality in accordance with Exhibit 3. This standard will pertain only to buildings and areas of buildings in which the ESCO is installing new HVAC equipment that has direct control over space comfort conditions. HVAC comfort conditions cannot be guaranteed when operable windows are open. Standards for HVAC comforts are as follows: a) Industrial area Occupied Temperatures (1) Winter Minimum — 60 Degrees F (2) Winter Maximum — 80 Degrees F (3) Summer Minimum — 70 Degrees F (where mechanical cooling is employed) (4) Summer Maximum — 78 Degrees F (where mechanical cooling is employed) b) Industrial area Unoccupied Temperatures (1) Minimum — 55 Degrees F (2) Maximum — 90 Degrees F c) Relative Humidity (where humidity control is provided) (1) Minimum-40% (2) Maximum — 60% d) Minimum outside air per occupant shall be in accordance with American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) standards and Washington State Mechanical Code. B. FLUID LIFT GASIFICATION SYSTEM BIOSOLIDS LOADING The New Fluid Lift Gasification system will process 45 wet tons (9 dry tons, or 18,050 dry pounds) per day @ 20% solids (20%-26.5%) 24 hours per day up to 7 days a week operating time. This is also expressed as an hourly performance processing rate of 656 DRY pounds per hour of dewatered biosolids at 26.5% solids content and approximately 96 pounds per hour of screenings. These solids loading and performance capacity ratings comply with the Basis of Design concluded from the Engineering Report prepared by BHC Consultants as part of the 2018-19 design project. Performance and loading ratings are based upon the projected 20-year growth in WWTP loading. The following is an excerpt from that report: Page 20 of 30 Packet Pg. 142 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds City of Edmonds WWTP Carbon Recovery Project Engineering Report 4.1 Basis of Design The first step in the process of developing the WWTP Carbon Recovery Project design was the establishment of a BOD. This effort is detailed in the BOD Tech Memo in Appendix F. Existing WWTP data for the solid process streams defined in Section 2 were collected, reviewed, and analyzed. A summary of this data is provided in the BOD Tech Memo. As the basis of design effort was used to establish equipment sizing criteria, calculated estimates were made for each individual solids process stream for both the average and maximum month flow conditions for the present (2018) and the projected 20-year (2038). The projected flows and loads were based on an average annual population growth of approximately 0.5% as applied to the 2017 WWTP Sludge Dewatering project. This growth differed from the 2013 City of Edmonds Comprehensive Sewer Plan (Plan) growth rate of 1.2%, which was more than double the actual growth seen by the City and other neighboring cities (Lynnwood and Mountlake Terrace) since the Plan was completed. Solids production estimates were conservatively estimated as a sum of RAW and WAS sludge with and without screenings. Sludge production estimates were based on dry pounds. Scum production, as it cannot be estimated. was assumed to be included in the conservatively -estimated RAW and WAS sludge figures. The summary of estimated solids production at the WWTP for the present and the 20-year planning horizon are presented in Table 1. Table 1 Estimated Solids Production Summary Design Criteria RAW + WAS, Dry pounds RAW + WAS + Screenings, Dry Pounds Per Day Per Hour Per Day Per Hour 2019 Annual Average 11,300 471 12,570 524 Max Month 14,430 601 16.520 688 2038 Annual Average 12,430 517 13,820 576 Max Month 15.760 656 18,050 752 Page 21 of 30 Packet Pg. 143 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c C. ECOFILTER ODOR CONTROL SYSTEM The odor control system shall provide equivalent levels to what the plant maintained in the previous year assuming equivalent influent flows and BOD loading. 1.1 Design Criteria Odor Source: Influent Wet Well, Headworks, PCs, Solids Processing Building Parameter Units Remarks Average Transient Maximum Airflow - System 1, cfm >0 (irr,' N A H2S ppmv 2 0 Air temperature F 5q gg Relative humidity 60 00 System Performance Guarantee H2S removal Average H2S removal > 99% or average outlet H,S concentration < 0.5 ppmv, whichever is less stringent. System Performance is based on the design conditions listed in this Section 1.1, the Performance Testing Protocol given in Exhibit A. 6. Required Utilities Electrical Requirements 480 VAC/3ph/60Hz Instantaneous Water Requirement 60 gpm at 65 psi Nutrient Required (only if required) 17.4 gal/month' Drain / Water (4" drain line) 2 gpm (average) The system requires either potable or effluent water for irrigation. If potable water is used. nutrients containing nitrogen and phosphorous will be required (approx. annual cost $1,000). Should effluent be available at this location and meet the water quality requirements below, nutrients will not be required. Page 22 of 30 Packet Pg. 144 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds Effluent Water Quality Standards • pH = between 6 and 8 0 COD < 100 ppm • Min./Max. Temperature = 59 - 99'F 0 BOD < 30 ppm • Total Chlorine < 2 ppm Cl, • Hardness < 400 ppm CaCO, (at pH = 2) • Total Suspended Solids (TSS) < 10 ppm • Total Dissolved Solids < 3000 ppm Supplemental nutrients are not required. provided the effluent meets the additional requirements listed in the table below. • Total N = 3 - 20 ppm N • Total P = 1 - 5 ppm P A. OVERALL RESOURCES USE Fuel Cost ($) Average Annual Consumption Time Period Utility Provider Electricity (kWh) $ 237,571 3,191,100 Jan 2019 Dec 2019 SNOPUD Electricity (kW) 7,244 Jan 2019 Dec 2019 SNOPUD Natural Gas (therms) $ 1,270 1,560 Jan 2019 Dec 2019 PSE Average Influent Flow (4.8 MGD) N/A 1,752 Jan 2016 Dec 2019 Plant Data Oil al $ 37,182 15,494 Jan 2018 Dec 2019 APP B. BY FACILITY RESOURCE USES Annual Electrical Usage Annual Gas Usage Average Influent Flow Annual Oil Usage Facilit kWh kBtu Therms kBtu(MG D Gallons kBtu WWTP 3,191,100 10,891,224 1,560 155,962 4.8 15,494 2,148,795 Total 3,191,100 10,891,224 1,560 155,962 4.8 15,494 2,148,795 A. ELECTRICAL The ESCO estimates that annual electrical costs will be reduced by $7,173. This estimate is based on an annual consumption being reduced by 79,706 kWh and 3772 kW. Page 23 of 30 Packet Pg. 145 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c B. NATURAL GAS The ESCO estimates that annual natural gas cost will increase by $2,621. This estimate is based on the annual consumption being increased by 4,160 therms. C. FUEL OIL The ESCO estimates that annual oil cost will be reduced by $34,333. This estimate is based on the annual consumption being reduced by 14,306 gallons. D. UTILITY INCENTIVE The ESCO estimates that an incentive in the amount of $20,000 will be provided by Sno PUD for electrical savings. A. ENERGY AUDIT The energy cost savings are calculated in Exhibit 1. These savings calculations have been reviewed and accepted by the DES Energy Program project management, the Owner and the ESCO. B. CALCULATION OF SAVINGS 1. The Owner, DES, and the ESCO agree that the energy savings exists if the ESCO equipment performs as described below (as measured per Section IV.6): a) Fluid Lift Gasifier system installed by the ESCO: These systems perform properly when able to process 45 wet tons (9 dry tons, or 18,050 dry pounds) per day @ 20% solids (20%-26.5%) 24 hours per day up to 7 days a week operating time. This is also expressed as an hourly performance processing rate of 656 DRY pounds per hour of dewatered biosolids at 26.5% solids content and approximately 96 pounds per hour of screenings. b) Odor Control system installed by the ESCO: These systems perform properly when the systems provide equivalent levels of odorous compound removal to what the plant maintained in the previous year assuming equivalent influent flows and BOD loading. (BioAir EcoFilter performance: Average H2S removal greater than 99% or Page 24 of 30 Packet Pg. 146 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds average outlet H2S concentration less than 0.5 ppmv, whichever is less stringent, based on table 1.1 design criteria expressed in section VII.B) 2. The Owner and the ESCO agree that should the ESCO installed equipment not perform as outlined in Section X.B.1, the ESCO shall pay the equivalent value of the guaranteed level of the calculated energy savings associated with the failed area. The Owner agrees to notify the ESCO by telephone within two working days of detecting any non -performing ESCO installed equipment with a follow-up in writing within three business days; refer to Section 1.0 for contact information. 3. The ESCO shall have up to four (4) weeks from notification to repair the ESCO equipment without reduction of savings. 4. Modifications to Baseline by Owner: The Owner shall maintain all existing facilities and installed equipment during the term of this contract at or above current maintenance levels. Owner agrees to maintain the energy efficiency of the systems installed. 5. The energy savings calculations are based upon the plant current average operating loads of 4.8 MGD of influent flow and 524 dry lbs. per hr. of solids loading, which includes screenings. If the future plant operating loads deviate from this baseline it could have an impact on actual energy savings. Project financing will be provided by the Owner. The ESCO guarantees that the equipment will perform as indicated in Section X - Method of Calculating Energy Savings & Energy Cost Savings. This performance level is guaranteed for 1 year following the notice of commencement of savings (defined as Year 1), or for the duration of the monitoring and verification services, whichever is shorter. Based on this performance, and as indicated in Exhibit 1, electrical savings will not be less than 71,736 kWh per year, oil savings will not be less than 12,875 gallons per year. This corresponds with 90% of the estimated energy savings. Natural gas increases due to fuel switch from oil to gas: increased gas consumption will not be more than 4,576 therms per year. This corresponds with 110% of the estimated energy increase.] Page 25 of 30 Packet Pg. 147 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds In the event that the guaranteed performance in Year 1, pursuant to Section X — Method of Calculating Energy Savings & Energy Cost Savings, is less than the guaranteed minimum, the ESCO shall pay the Owner in accordance with Section X.B.2. A. PAYMENTS 1. Owner agrees to make progress payments based on construction progress and one subsequent payment for retainage. 2. Retainage will be released within 45 days after receipt of all lien releases, L&I releases, and Revenue and Employment Security certificates and releases by Owner. Subject to the following sentence, the term of this Contract shall be 1 year(s) beginning with the Notification of Commencement of Energy Savings. Nonetheless, the Contract shall be effective and binding upon the parties immediately upon its execution, and the period from contract execution until the Commencement Date shall be known as the "Interim Period." All energy savings achieved during the Interim Period will be fully credited to Customer. Upon commencement of energy savings, Owner may at any time terminate this Agreement. Any termination shall fully and finally terminate and extinguish all the Owner's rights and all of the ESCO's obligations under this agreement. The ESCO will complete design work within 180 days of Notice to Proceed. Construction work will be substantially complete within 395 days of design acceptance. Final completion will be within 485 days of design acceptance. Page 26 of 30 Packet Pg. 148 7.2.c Ameresco, Inc. Energy Services Proposal City of Edmonds XVII. EXTENT OF SUBCONTRACTING The ESCO may subcontract the energy audit, design, construction management, start-up, and training portions of this Contract to qualified firms at its sole discretion. Construction subcontracts may be awarded competitively or may be directly sourced to a selected contractor should the owner and ESCO agree. The ESCO will endeavor to satisfy the MWBE goals of Washington State. The ESCO will not be required to meet these goals if the project budget is exceeded and cost effectiveness is impaired. 1. The ESCO shall provide a payment and performance bond in accordance with Exhibit 3. Builders Risk Insurance will also be provided by the ESCO. 2. For the purposes of this Agreement, the "Sum Amount of Bond" shall be $17,863,200. This amount does not include any construction contingencies. 3. The bond amount consists of the following: i. Labor, Material & Bond Cost.......... $16,180,435 ii. Sales Tax ............................................ $1,682,765 iii. Bond Total ......................................... $17,863,200 (a) Certificates of General Liability Insurance will be provided prior to Contract Signing. The Owner (through the State of Washington) and the State of Washington shall be named as An Additional Insured on all insurance certificates. 4. The ESCO shall provide a payment and performance bond in the amount of 100% of the construction cost, as defined in the Energy Services Agreement Addendum. The amount shall include all authorized changes and state sales tax. The Bond shall be in the form attached to the Conditions of the Energy Services Agreement. The Contract listed on the bond form shall be the Addendum No. and Agreement No. which incorporates the work, and the "Contract Date" shall be the date of the Addendum. The full and just sum of the Bond shall be as defined above and shall include the actual cost of purchasing and installing the ESCO equipment, job superintendent, and state sales tax. The Bond shall specifically exclude coverage for those portions of the Energy Services Agreement and/or Energy Services Agreement Addendum pertaining to design services, energy cost savings guarantee, maintenance guarantee, utility incentives, efficiency guarantees, and any other clauses which do not relate specifically to construction management and supervision of work for purchasing and installing of the ESCO Equipment or for work to be accomplished by the Owner. The Bond shall be with a Surety or Bonding Company that is registered with the State of Washington Insurance Commissioner's Office. Page 27 of 30 Packet Pg. 149 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c Both parties recognize that during the project implementation, the DES Energy Program Manager, Owner, and the ESCO may mutually agree to various modifications and that the energy savings may change as a result. Further, local code officials may require unanticipated changes to the project scope. In either event, both parties shall negotiate in good faith to restructure the project to maintain the intent of this Agreement. Please see attached exhibits & tables Page 28 of 30 Packet Pg. 150 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c A. TABLE 1: FINANCIAL ANALYSIS I. PROJECT COSTS & ENERGY SAVINGS FOR SELECTED OPTIONS PROJECT COSTS Mech, Water, General Lighting Total Project Costs Engineering Audit $ - $ $ - Estimated Labor and Material Cost $ 15,935,035 $ $ 15,935,035 M,W,GDesign @ 6.8%of Labor & Material $ 1,141,775 $ 1,141,775 System Mfr Design @ 9.6% of Labor & Material $ 1,531,600 $ $ 1,531,600 Construction Mgt @ 6.0% of Labor & Material $ 956,103 $ $ 956,103 Site Supervision $ - $ $ - Bonding @ 1.5% of Labor & Material $ 245,400 $ $ 245,400 ESCO Overhead @ 10.0% of Labor&Material $ 1,593,504 $ $ 1,593,504 ESCO Profit @ 8.0% of Labor & Material $ 1,274,803 $ $ 1,274,803 1st Year of M&V - Ameresco $ 6,500 0 Additional Years of M&V - Ameresco $ - Subtotal: $ 22,678,220 $ $ 22,684,720 Construction Contingency 5.3% of CC $ 843,621 $ $ 843,621 Apprenticeship Incentive $ 905.80 Subtotal - Maximum Project Cost: $ 23,521,841 $ $ 23,529,246.80 Est. Sales Tax @ 10.4% of Maximum Project Cost $ 2,446,271 $ $ 2,447,042 1 Years of M&V - DES $ - DES Project Management Fees $ 298,727 TOTAL PROJECT PRICE: $ 25,968,112 $ - $ 26,275,016 Estimated Utility Incentive $ 20,000 $ $ 20,000 ,r Estimated Client Net Cost (excluding add'tl years M&V) $ 26,255,016 Client Initial Cash Payment $ 10,000,000 Amount to be Financed b Client: $ 16,255,016 Year 1 Estimated Cash Flow: I $ 743,484 Year 1 Cash Flow Based on Guaranteed Energy Savings (90%): $ (747,372) ECONOMIC ASSUMPTIONS Interest Rate : 3.00°/n Financing Term: 20 ears Payments/year: 2 Est Annual Rate of Energy Increases: 1.50% Savings Guarantee: 90% NPV life: 20 years Client Discount Rate: 2.0°/n Reinvest Rate 2.0% Marginal Tax Rate 0.00% Simple Payback Period Including Fees: 675.2 20 Yr Estimated Net Present Value $ 20,660,593 20 Yr Estimated Modified Internal Rate of Return -100% AN N UAL EN ERGY SAVINGS Mechanical Water Lighting General Total Electrical Savings kWh Electrical Savin s kW Nat Gas Savin s Therms Oil Gal Propane Gal 79,706 0 0 0 79,706 314 0 0 0 314 -4,160 0 0 0 4,160 14,306 0 0 0 14,306 0 0 0 0 0 Water Savin s CCF 01 01 01 0 0 $ Saved I $ 38,885 1 $ $ $ - $ 38,885 Page 29 of 30 Packet Pg. 151 Ameresco, Inc. Energy Services Proposal 7.2.c City of Edmonds SUPPLEMENT TO TABLE 1- DETAIL OF PROJECT COSTS AND FEES BY CALLENDAR YEAR Project Name: Edmonds WWTP Carbon Recovery - Project B May 28, 2020 CONSTRUCTION PHASING & COSTS BREAKDOWN (Phases 6-C, D and E) Calendar Year 2020 2n21 2n22 Budget Year 2019 2020 2020 2020 2021 2021 2020 2021 2020-21 2021 2020-21 2020-21 2022 2021 2021 2021 2021 2020 2020 2020 2020 2020-21 2020-21 2020-21 2020-21 2622 2020-22 2020-22 2022 KIP411PA CONSTRUCTION COSTS Labor & Mtrls. Equipment Services Labor & Mtrls. Equipment Services M&V Phase Total Project Costs Building Permit Application - (provided in the 2019 Design contract, paid by Ameresco) Estimated Cost $ $ $ $ Ecoremedy Preliminary Design $90K of $180K total design fee $ $ $ General Mechanical (GM) (CY2020)- L&M: Site Prep, Opening in Wall of solids bldg., Screenings Equip. and Mod's, $ 492,000 $ $ 492,000 Modifications for temporary hauling of dewatered sludge and screenings (potentially temporary washer compactor in parking lot) $ $ General Mechanical (GM) (CY2021)-L&M: Demo incinerator; Install Gasifier and Dryer, Conveyance, Odor scrubber, piping, ductwork, electrical and misc $ 4,953,370 $ $ 4,953,370 General Mechanical (GM) (CY2021)- L&M: Service and access platforms designed and furnished by Ecoremedy, installation by General Mechanical $ 19,000 $ $ 19,000 Ecoremedy (CY2020)-equipment package (Dryer, Gasifier, Scrubber, GAC, Conveyance, Service Platforms, Controls, ancillary equipment) net % deposit to initiate order Jim $ 4,242,275 $ $ $ 4,242,275 Ecoremedy (CY2021) -equipment package (Dryer, Gasifier, Scrubber, GAC, Conveyance, Service Platforms, Controls, ancillary equipment) net %tocomplete project $ 5,193,875 $ $ 5,193,875 BioAir EcoFifter - New odor control central unit for plantfoul air system 1 $ 125,000 $ 266 515 $ $ 391,515 Schwi -Bioset Dewatered Sludge Silo included in ECR scope of supply) $ $ Ameresco - Construction site supervision $ $ $ $ Ameresco - Commissioning,Balancing $ 9,600 $ 38 400 $ $ 48,000 Ecoremedy 1-yr. optimization and M&V 50% at 6-months after acceptance, 100% at 12-months) Special Inspections (Mayes or other $ 580,000 $ 580,000 $ S 15,000 $ $ 15,000 SUB -TOTAL BASE SCOPE $ 4,868,875 $ 10,486,160 $ 580,000 $ 15,935,035 ADDITIVE ALTERNATE SCOPE (LABOR, MATERIALS, EQUIPMENT) Headworks - Screenings conveyor - optional scope $ $ $ WAT-610 - Outside Sludge Transfer Pump revisions - optional scope $ $ $ Ecoremedy system Class A Bypass (Add. ARA ): pneumatic conveyance system and piping associated w/Class A e ui ment and installation costs $ SUB -TOTAL ADD ALT SCOPE $ $ $ $ SUB -TOTAL EQUIPMENT AND CONTRACTORS Phase 6C & 61) $ 4,868,875 $ 10,486,160 $ 580,000 $ 15,935,035 Ameresco Feasibility Studyand Preliminary Designfor Project B Ecoremedy- Eui mentmanufacturerdesign fees $ 63,614 $ 1,531,600 $ - $ $ - $ 63,614 $ 1,531,600 Design Sub -consultants - Design & Construction Phase Services ESCO Design 2.3% of Labor & Material Construction Mgt 6.0% of Labor & Material Bonding 1.5% of Labor & Material $ 480,505 $ 231,150 $ 711,655 $ 111,984 $ 241,182 $ 13,340 $ 366,506 $ 292,133 $ 629,170 $ 34,800 $ 956,103 $ 74,981 $ 161,487 $ 8,932 $ 245,400 ESCO Overhead 10.0% of Labor & Material ESCO Profit 8.0% of Labor & Material 1 st Year of Ameresco M&V $ 486,888 $ 1,048,616 _ $ 58,000 $ 1,593,504 $ 389,510 $ 838,893 $ 46,400 $ 1,274,803 I $ $ $ 6,500 $ 6,500 Subtotal Including Professional Services: 1 $ 8,300,090 1 $ 13,636,658 1 $ 747,972 $ 22,684,720 Construction Contingency Fund @ 5.5 % of CC $ 267,501 $ 576,120 $ - 843,621 WA State Required $1,000 Apprenticeship Incentive re -tax $ $ 905.80 $ 905.80 123,529,247 GMAX - Guaranteed Maximum Proiect Cost: (Base Scope and Contingency Fund) $ 8,567,591 $ 14,213,684 $ 747,972 Est. Sales Tax R 10.4 % of Maximum Project Cost $ 891,029 $ 1,478,223 $ 77,789 $ 2,4471042 TOTAL OF BASE SCOPE PROJECT COSTS(including tax): $ 9,458,620 $ 15,691,907 $ 825,761 $ 25,976,288 WA -DES Project Management Fees $ 298,727 $ 298,727 TOTAL OF ESCO PROJECT COSTS (including tax and DES fees): $ 9,458,620 $ 15,691,907 $ 1,124,488 $ 26,275,015 Page 30 of 30 Packet Pg. 152 Ameresco, Inc. Energy Services Proposal City of Edmonds 2020 2020-21 2020-21 2020 2021 2021 2020-21 PROJECT COSTS TO BE PROCURED BY CITY OF EDMONDS Design - Parametrix controls sub arts/smarts/conduittwidn CY2020 $ 77,850 $ $ 77,850 Construction - Parametrix controls sub arts/smarts/conduit/wirin CY2020 2021 $ 234,681 $ $ 234,681 Emissions Consultantfor Permitting CCEA) $ 25,000 $ 10,000 $ $ 35,000 Ecoremedy Preliminary Design 1st hall of $180K total design fee $ $ Sludge hauling costs during outage $ $ $ Sludge diversion costs to Kinq County) $ $ $ SUB -TOTAL CITY SCOPE $ 102,850 1 $ 244,681 1 $ $ 347,531 Est. Sales Tax @ 10.4 % of Sub -Total City Scope 1 $ 10,696 $ 25,447 1 $ $ 36,143 GRAND TOTAL PROJECT COST AND FEES $ 9,572,166 $ 15,962,035 1 $ 1,124,488 $ 26,658,689 These Fiscal Year costs include "costs to be procured by City of Edmonds" 2020 Fiscal Year that costs would be paid (includes sales tax) �$ 9,572,166 $ 9,572,166 2021 Fiscal Year that costs would be paid includes sales tax $ 15,962,035 $ 15,962,035 2022 1 Fiscal Year that costs would be paid -DES and M&V $ 1,124,488 $ 1,124,488 Page 31 of 30 Packet Pg. 153 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c TABLE 2: CASH FLOW II. PROJECT CASH FLOW FOR SELECTED OPTIONS PROJECT SAVINGS BASED ON ESTIMATED ENERGY SAVINGS (100%) Year ending Reference year 2020 0 2021 1 2022 2 2023 3 2024 4 2025 5 2026 6 2027 7 2028 8 2029 9 2030 10 2031 11 2032 12 2033 13 2034 14 2035 15 2036 16 2037 17 2038 18 2039 19 2040 20 Mechanical, General, and Water savings $ $ 38,885 $ 39,469 $ 40,061 $ 40,662 $ 41,272 $ 41,891 $ 42,519 $ 43,157 $ 43,804 $ 44,461 $ 45,128 $ 45,805 $ 46,492 $ 47,189 $ 47,897 $ 48,616 $ 49,345 $ 50,085 $ 50,836 $ 51,599 Lighting Savings: $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Lighting Maintenance Savings $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Maintenance Savings $ $ 304,347 $ 310,434 $ 316,643 $ 322,975 $ 329,435 $ 336,024 $ 342,744 $ 349,599 $ 356,591 $ 363,723 $ 370,997 $ 378,417 $ 385,986 $ 393,705 $ 401,579 $ 409,611 $ 417,803 $ 426,159 $ 434,682 $ 443,376 Depreciation Tax Credit $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Savings: $ $ 343,232 $ 349,903 $ 356,704 $ 363,637 $ 370,707 $ 377,915 $ 385,263 $ 392,756 $ 400,395 $ 408,184 $ 416,125 $ 424,222 $ 432,478 $ 440,894 $ 449,476 $ 458,227 $ 467,148 $ 476,244 $ 485,518 $ 494,975 Cumulative Savings: $ $ 343,232 $ 693,135 $ 1,049,839 $ 1,413,475 $ 1,784,182 $ 2,162,096 $ 2,547,359 $ 2,940,115 $ 3,340,510 $ 3,748,694 $ 4,164,819 $ 4,589,041 $ 5,021,519 $ 5,462,414 $ 5,911,890 $ 6,370,117 $ 6,837,265 $ 7,313,509 $ 7,799,027 $ 8,294,002 PROJECT SAVINGS BASED ON GUARANTEED ENERGY SAVINGS (90)% Year ending 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Mechanical, General, and Water savings $ $ 34,997 $ 35,521.77 $ 36,055 $ 36,595 $ 37,144 $ 37,702 $ 38,267 $ 38,841 $ 39,424 $ 40,015 $ 40,615 $ 41,224 $ 41,843 $ 42,470 $ 43,108 $ 43,754 $ 44,410 $ 45,077 $ 45,753 $ 46,439 Lighting Savings: $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Lighting Maintenance Savings $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Maintenance Savings $ $ 304,347 $ 310,434 $ 316,643 $ 322,975 $ 329,435 $ 336,024 $ 342,744 $ 349,599 $ 356,591 $ 363,723 $ 370,997 $ 378,417 $ 385,986 $ 393,705 $ 401,579 $ 409,611 $ 417,803 $ 426,159 $ 434,682 $ 443,376 Depreciation Tax Credit $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Savings: $ $ 339,344 $ 345,956 $ 352,698 $ 359,570 $ 366,579 $ 373,726 $ 381,011 $ 388,440 $ 396,015 $ 403,738 $ 411,612 $ 419,641 $ 427,829 $ 436,175 $ 444,687 $ 453,365 $ 462,213 $ 471,236 $ 480,435 $ 489,815 Cumulative Savings: $ $ 339,344 $ 685,300 $ 1,037,997 $ 1,397,568 $ 1,764,147 $ 2,137,872 $ 2,518,884 $ 2,907,324 $ 3,303,338 $ 3,707,076 $ 4,118,688 $ 4,538,330 $ 4,966,159 $ 5,402,334 $ 5,847,021 $ 6,300,386 $ 6,762,599 $ 7,233,835 $ 7,714,270 $ 8,204,085 ANNUAL PROJECT COSTS Amount Financed: $ 16,255,016 Cash Payment: $ 10,000,000 Year ending 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Annual Financing Costs $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 Ameresco Measurement and Verification $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - DFS Measurement and Verification $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Annual Costs to Client $ 10,000,000 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 NET ANNUAL CASH FLOW WHEN FINANCING PROJECT: Year ending 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Cash Flow from Estimated Energy Savings with inflation $ (10,000,000) $ (743,484) $ (736,814) $ (730,012) $ (723,080) $ (716,010) $ (708,802) $ (701,453) $ (693,960) $ (686,321) $ (678,532) $ (670,591) $ (662,494) $ (654,238) $ (645,822) $ (637,240) $ (628,489) $ (619,568) $ (610,472) $ (601,198) $ (591,741) Cumulative $ (10,000,000) $ (10,743,484) $ (11,480,297) $ (12,210,310) $ (12,933,389) $ (13,649,399) $ (14,358,201) $ (15,059,654) $ (15,753,614) $ (16,439,935) $ (17,118,467) $ (17,789,058) $ (18,451,553) $ (19,105,791) $ (19,751,612) $ (20,388,852) $ (21,017,342) $ (21,636,910) $ (22,247,382) $ (22,848,580) $ (23,440,321) Cash Flow from Guaranteed Energy Savings with inflation $ (10,000,000) $ (747,372) $ (740,760) $ (734,019) $ (727,146) $ (720,137) $ (712,991) $ (705,705) $ (698,276) $ (690,701) $ (682,978) $ (675,104) $ (667,075) $ (658,887) $ (650,541) $ (642,030) $ (633,351) $ (624,503) $ (615,481) $ (606,281) $ (596,901) Cumulative $ (10,000,000) $ (10,747,372) $ (11,488,133) $ (12,222,151) $ (12,949,297) $ (13,669,434) $ (14,382,424) $ (15,088,129) $ (15,786,406) $ (16,477,107) $ (17,160,085) $ (17,835,189) $ (18,502,264) $ (19,161,151) $ (19,811,692) $ (20,453,721) $ (21,087,072) $ (21,711,575) $ (22,327,056) $ (22,933,337) $ (23,530,238) Page 32 of 30 Packet Pg. 154 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c C. TABLE 3: FULL LIST OF MEASURES Baseline Proposed Savings Financials Current Annual Use Current Current Current Current Current Current Future Total Annual Future Future Future Future Future Future Annual Savings Annual Annual Annual Annual Labor/Mat'I Estimated Final Simple ECM# Conservation Measure Electrical Gas Oil Electric Gas Oil Total Use - Electric Gas Oil Electric Gas Oil Total Electric Gas Oil Resource ance/Che Cost Utility Labor/Mat'I Payback Consume Demand Consume Demand Consume Demand Use Use Cost Cost Cost Cost Use Use Cost Cost Cost Cost Savings Savings I Savings Savings Incentive Cost (kWh) (kW) (Therms) (Gal) ($) ($) ($) ($) (kWh) (kW) (Therms) (Gal) ($) ($) ($) ($) (kWh) (kW) (Therms) (Gal) ($) Yr1 (1 I) I►cineratorReNacenment Options echanical Consery Mechanical Conservation Measures Project Replace existing SSI with Centrisysdryer and ElioforcetechPyrolysis system 1,575,968 3,143 - 15,494 S126,097 $ - S 37.184 S163.281 1,721,144 3.458 81_310 1,188 $137,840 S 51,226 S 2,851 $ 191,916 (145,176) (314) (81,310) 14,306 S (28,635) $ 63,531 $ 18,083,472 S - $ 18,083,472 Project B Replace existing SSI with Ecoremedy Gasification system 1,575.968 3,143 15,494 S 126.097 $ S 3Z184 S 163.281 1,496.262 2,829 4.160 1.188 S 118.924 S 2,621 S 2.851 3 124.396 79,706 314 (4,160) 14,306 $ 38,885 $ 304,347 S 15.935.035 $20,000 $ 15,915,035 38.95 Project C Replace existing SSI with new Suez Incinerator 1,575,968 3,143 15A94 S 126 097 S S 37 184 S 163 281 1,575.968 3,143 - 15,494 S 126.097 S - S 37,184 $ 163,281 - - $ - $ - $0 $ - (This option has not been fully evaluated for energy and operational costs) Page 33 of 30 Packet Pg. 155 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.2.c Selecte Yes D. TABLE 4: SELECTED MEASURES ngs Current Current Current Current Current Current Future Future Future Future Future Future Annua Annua Annua Annua La or Mat Estimate Fina Simp e Current Annual Use - Future Total Annual Annual Savings ECM # Conservation Measure Electrical Gas Oil Electric Gas Oil Total Use - Electric Gas Oil Electric Gas Oil Total Electric Gas Oil Resource O&M Cost Utility Labor/Mat'I Payback Consume Demand Consume Demand Consume Demand Use Use Cost Cost Cost Cost Use Use Cost Cost Cost Cost Savings Savings Savings Savings Incentive Cost kWh kW (Therms) (Gal) $ $ $ $ kWh kW (Therms) (Gal) $ $ $ $ kWh kW (Therms) (Gal) $ Yrl $ $ Incinerator RMIacenment Option s Mechanical Conservation Measures 4,160 14,306 $20,000 $15,915,035 Project A Replace existing SSI with Centrisys dryer and Bioforcetech Pyrolysis system Project B Replace existing SSI with Ecoremedy Gasification system 1,575,968 3,143 15,494 126,097 37,184 $163,281 1,496,262 2,829 4,160 1,188 $118,924 $2,621 $2,851 $124,396 79,706 314 1 $38,885 $304,347 $15,935,035 1 38.95 Replace existing SSI with new Suez Incinerator Project C (This option has not been fully evaluated for energy and operational costs) Totals., 1,575,968 3,143 15.494 $ 126,097 $ - $ 37,184 $ 163,281 1,496,26 2,829 4,160 1.188 $ 118,924 $ 2,621 $ 2,851 $ 124,396 79,7061 314 1 (4,160) 14,306 1 $ 38,885 $ 304,347 $ 15,935,035 $ 20,000 $ 15,915,035 33.0 Page 34 of 30 Packet Pg. 156 7.2.d State of Washington ENERGY PROGRAM Department of Enterprise Services INTERAGENCY AMENDMENT IAA No.: K5211 P.O. Box 41476 Project No. 2020-157, 2020-793 Olympia, WA 98504-1476 Amendment No. 2 CITY OF EDMONDS 7110 210th Street SW Date: June 1, 2020 Edmonds, WA 98020 INTERAGENCY AMENDMENT Between CITY OF EDMONDS And WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES The parties to this Amendment, the Department of Enterprise Services, Energy Program, hereinafter referred to as "DES", and City of Edmonds, hereinafter referred to as the "CLIENT AGENCY", hereby amend the Agreement as follows: The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to authorize the development of the energy services proposal. 1. TERM. The term of the agreement commences April 5, 2018, and ending on December 31, 2021 unless altered or amended as provided herein. 2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the following services, for the following compensation, to Client Agency. a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" and Attachment "C", attached hereto and incorporated herein by reference. Unless otherwise specified, DES shall be responsible for performing all fiscal and program responsibilities as set forth in Attachment "A" and Attachment "C". Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement. 2a.1 City of Edmonds Energy Upgrades / Various Building outlined in the McKinstry Essention, LLC Energy Services Proposal dated May 5, 2020. Project No. 2020-157 2a.2 City of Edmonds WWTP Phase 6 Carbon Recovery outlined in the Ameresco, Inc. Energy Services Proposal dated May 28, 2020. Project No. 2020-793. Interagency Agreement No. K5211 Page] of 3 Packet Pg. 157 7.2.d b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this Agreement for each authorized project. Each Amendment will include a payment schedule for the specific project. Project Management Services (Attachment A): For Project Management Services provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for services based on the total project value per Project Management Fees Schedule set forth in Attachment `B". ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit and Energy Services Proposal, decides not to proceed with an Energy/Utility Conservation project that meets the CLIENT AGENCY's cost effective criteria, then the CLIENT AGENCY will be charged a Termination Fee per Attachment `B". The Termination Fee will be based on the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal prepared by the Energy Services Company (ESCO). iii. Measurement & Verification Services (Attachment C): If measurement and verification services beyond the first three years following the Notice of Commencement of Energy Services are requested by the CLIENT AGENCY, and provided by DES under Attachment "C" of this Agreement, the CLIENT AGENCY will pay DES $2,000.00 annually for each year that monitoring and verification services are provided. c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed, recommended approval, and sent the invoices to the CLIENT AGENCY for payment. 2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $51,600.00. Anticipated billing date for this Amendment is December 31, 2020. Project No. 2020- 157. 2c.2 Energy Project Management Fee for the work described in Section 2a.2 is $298,727.00. Anticipated billing date for this Amendment is December 31, 2021. Project No. 2020-793. The new total Agreement value is $350,327.00. Sections d. through e. terms and conditions of the original Agreement remain in full force and effect. 3. INVOICES; BILLING. a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT AGENCY upon substantial completion of each authorized project, unless a project specified a Special Billing Condition in the Amendment. Substantial completion of the project will include the delivery and acceptance of the notice of commencement of energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the services rendered in performance under this Agreement and shall reflect this Agreement Interagency Agreement No. K5211 Page 2 of 3 Packet Pg. 158 7.2.d and Amendment number. Energy Program will invoice for any remaining services within 60 days of the expiration or termination of this Agreement. b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the Energy Program within 90 days of receipt of properly executed invoice vouchers. The CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an invoice within 90 days. c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall include information as is necessary for Client Agency to determine the exact nature of all expenditures. At a minimum, the invoice shall reference this Agreement and include the following: The date(s) such services were provided Brief description of the services provided Total invoice amount d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically. All sections above have been fully amended and are shown in their entirety. All other terms and conditions of this Agreement remain in full force and effect. The requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated by reference herein. Each party signatory hereto, having first had the opportunity to read this Amendment and discuss the same with independent legal counsel, in execution of this document hereby mutually agree to all terms and conditions contained herein, and as incorporated by reference in the original Agreement. City of Edmonds Title K5211IAAamd2rw Date Department of Enterprise Services Energy Program Roger A. Wigfield, PE Energy Program Manager Title Date Interagency Agreement No. K5211 Page 3 of 3 Packet Pg. 159 7.2.d ATTACHMENT A - OF WORK Energy/Utility Conservation Projects PROJECT MANAGEMENT SERVICES Statewide Energy Performance Contracting Program Energy Program will provide the following project management services for each specific project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment to this Agreement. Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO) consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts. 2. Assist in identifying potential energy/utility conservation measures and estimated cost savings. 3. Negotiate scope of work and fee for ESCO audit of the facility(s). 4. Assist in identifying appropriate project funding sources and assist with obtaining project funding. 5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's Energy Services Proposal. 6. Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals. 7. Provide assistance during the design, construction and commissioning processes. 8. Review and recommend approval of the ESCO's invoice vouchers for payment. 9. Assist with final project acceptance. 10. Provide other services as required to complete a successful energy performance contract. Interagency Agreement No. K5211 Packet Pg. 160 7.2.d ATTACHMENT B - Fee Schedule 2019-21 Interagency Reimbursement Costs for Project Management Fees to Administer Energy/Utility Conservation Projects PROJECT TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION 5,000,001.......6,000,000 .................................. $68,800 ................................ 25,700 4,000,001........ 5,000,000................................... 67,700 ................................ 25,400 3,000,001.......4,000,000 ................................... 66,700 ................................ 25,000 2,000,001.......3,000,000 ................................... 62, 500................................ 23,400 1, 5 00, 001.......2, 000, 000................................... 5 8, 3 00................................ 21,800 1, 000, 001.......1,500,000 ................................... 51, 600................................ 19,300 900,001. ... 1,000,000................................... 43, 800................................ 16,400 800,001......... 900,000................................... 41,300 ................................ 15,400 700,001......... 800,000................................... 3 8,300................................ 14,400 600,001......... 700,000................................... 3 6, 500................................ 13,700 500,001......... 600,000................................... 3 3, 800................................ 12,600 400, 001......... 5 00, 000................................... 3 0, 200................................ 11,300 3 00,001.........400,000 ................................... 25, 800................................ 9,700 200,001 ......... 300,000................................... 20,700 ................................. 7,700 100,001......... 200,000................................... 14,400 ................................. 5,400 50,001......... 100,000..................................... 7, 800................................. 3,500 20,001...........50,000 ..................................... 4,200 ................................. 2,000 The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum DES termination fee is $25,700. 1. These fees cover project management services for energy/utility conservation projects managed by DES's Energy Program. 2. Termination fees cover the selection and project management costs associated with managing the ESCO's investment grade audit and energy service proposal. No termination fee will be charged unless the CLIENT AGENCY decides not to proceed to construction based on an energy services proposal that identifies projects that met the CLIENT AGENCY'S cost effectiveness criteria. 3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT AGENCY decides to proceed with the project then the Agreement will be amended per Attachment B for Project Management Fee. 4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further obligation by the CLIENT AGENCY. Interagency Agreement No. K5211 Rev. 4/5/ 18 Packet Pg. 161 7.2.d ATTACHMENT C - SCOPE OF WORK Energy/Utility Conservation Projects MEASUREMENT & VERIFICATION SERVICES Statewide Energy Performance Contracting Program If requested DES will provide the following measurement and verification services following the Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project: 1. Review the ESCO's annual Measurement and Verification (M&V) report for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and recommend approval of any ESCO invoice vouchers for payment by the Client Agency. 2. Where necessary, review Client Agency facility operations including any changes in operating hours, changes in square footage, additional energy consuming equipment and negotiate changes in baseline energy use with the ESCO and the Client Agency that may impact achieved energy savings. 3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the annual M&V report. Interagency Agreement No. K5211 Packet Pg. 162 8.1 City Council Agenda Item Meeting Date: 06/9/2020 Facilities Lead Job Description Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The Facilities Lead position was approved as part of the 2020 budget. This is an internal promotional opportunity and will not increase the total employee count in Facilities. Staff Recommendation Review and recommend the Facilities Lead Job description be sent to Council for approval after notification to the Teamsters union of the new position classification. Narrative See attached job description Attachments: Draft Facilities Lead Job Discription Final 5.19.20 Packet Pg. 163 8.1.a 1 of 4 JOB DESCRIPTION Facilities Lead City of EDMONDS Washington ..'. , b Facilities Lead Department: Public Works -Facilities Pay Grade: M Bargaining Unit: Teamsters FLSA Status: Non -Exempt Revised Date: 02/13/2020 Reports To: Facilities Manager POSITION PURPOSE: Under general direction, performs a variety of journey -level duties in the construction, maintenance and repair of City buildings, facilities and equipment; performs duties in a variety of building maintenance and construction trades including: carpentry, plumbing, roofing electrical, painting, masonry, and locksmith duties. Participates in the scheduling, assigning, reviewing and performing of facilities maintenance and operations functions; trains and provides work direction to assigned facilities staff; serves as supervisor in the absence of the Manager. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Coordinates and assigns daily work activities of maintenance staff; coordinates schedules and tasks and verifies that tasks are achieved. • Meets regularly with staff to discuss and resolve daily priorities, workload and technical issues; makes effective suggestions and recommendations • Inspects work performed to assure quality work products and effective use of resources and provides feedback to supervisory staff in support of the employee performance evaluation process. • Trains crews in equipment operation, street maintenance and repair, new procedures and related functions of the Division. • Enforces safety regulations, procedures and practices including use of protective equipment. • Coordinates with contractors and receives bids for various types of work and projects. • Responds to emergencies and call -outs as required; maintains a variety of records and reports and serves as supervisor in the absence of the Manager. • Performs skilled maintenance, repair and renovation of City buildings, facilities and equipment. • Performs skilled duties in a variety of building maintenance and construction trades including: carpentry, plumbing, roofing, painting, masonry, locksmithing and other trades. • Designs, constructs, repairs and refinishes cabinets and woodwork. • Performs carpentry duties: including construction of walls, footings and forms. Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 164 8.1.a 2 of 4 JOB DESCRIPTION Facilities Lead • Repairs and replaces sheetrock, and perform other general carpentry duties. • Designs and drafts blueprints and working drawings for remodels, cabinets, sidewalks, stairs and various projects. • Assists and coordinates with other departments for remodeling and space upgrades. • Serves as crew leader for projects as directed. • Removes, repairs and installs a variety of flooring including: vinyl flooring, carpeting, ceramic tile, cove base and linoleum. • Repairs and maintains plumbing fixtures including: toilets, sinks, showers, drains and hot water tanks; installs new supply and waste lines and other related plumbing. • Performs masonry duties including: construction, repair and replacement of a variety of roofing materials • Constructs and repairs concrete sidewalks, stairs, footings and walls; builds forms, pours and finishes concrete. • Performs minor electrical repairs and replacements including: switches, motors, and pumps. • Performs locksmithing duties; assists department heads and vendors to establish and secure a keying system; maintains lock and key inventory. Required Knowledge of: • Standard tools, equipment, materials, methods and techniques used in a variety of skilled building maintenance duties and trades. • Operation and proper maintenance of tools, equipment and machinery used in the building trades. • Requirements of maintaining buildings, facilities and equipment in good repair. • Preventive maintenance principles and procedures. • Applicable building codes, ordinances, fire regulations and safety precautions. • Health and safety practices, regulations and procedures. • Record -keeping techniques. • Various equipment and repair manuals, product labels and parts catalogs. • Effective oral and written communication principles and practices. • Modern office procedures, methods, and equipment including computers and computer applications sufficient to perform assigned work. • English usage, spelling, grammar and punctuation. • Lead work and training principles, methods and techniques Required Skill in: • Participating in scheduling, assigning, reviewing and performing of street and drainage maintenance activities • Performing a variety of skilled maintenance and repair tasks to City buildings, facilities and equipment. • Reading, interpreting and applying applicable building codes, ordinances and regulations. • Operating a variety of equipment and tools including: janitorial, painting, masonry, electrical, locksmith and other equipment. • Reading and interpreting schematics, blueprints, sketches and diagrams. Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 165 8.1.a 3 of 4 JOB DESCRIPTION Facilities Lead • Estimating adequate amounts of time, labor, and materials needed for projects. • Working from blueprints, shop drawings and sketches. • Adding, subtracting, multiplying and dividing quickly and accurately. • Maintaining records related to work performed. • Monitoring and practicing safe work practices. • Utilizing personal computer software programs and other software relevant to assigned work. • Performing heavy physical labor. • Planning and organizing assigned work and meeting schedules and time lines. • Interpreting and applying applicable federal, state, and local policies, laws and regulations. • Monitoring and practicing safe work practices. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them. • Compiling, preparing, and maintaining a variety of records, files and reports. • Communicating effectively verbally and in writing, including public relations. • Leading, training, and delegating tasks and authority. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certificate and 5 years of progressively responsible journey -level maintenance experience in one or more of the building trades. Demonstrated experience in leading a work crew is preferred. OR an equivalent combination of education, training and experience that will allow the incumbent to successfully perform the essential functions of the position. Must be able to pass a City of Edmonds background check Must be able to pass a mandatory drug test once a condition offer of employment is made Required Licenses or Certifications: Valid State of Washington Driver's License. Valid CPR, First Aid, AED, and Bloodborne Pathogen Cards. Or must attain within 60 days of hire. BOC I certification within a specified period of time after hire. Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC regulations may be required within a specified period of time after hire. WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 166 8.1.a 4 of 4 JOB DESCRIPTION Facilities Lead • Driving a vehicle to conduct work. • Work may be performed during non-traditional hours and days • Emergency call -in required Physical Abilities: • Walking or otherwise moving over rough terrain. • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. o • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. a .L • Operating various equipment and tools. N m • Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself to 0 accomplish tasks. • Ascending/descending, ladders and inclines. J • Working at heights, working on a high ladder and working in a confined space. • Heavy physical labor including lifting/carrying or otherwise moving or transporting 50-100 pounds. _ • Reading and understanding printed and electronic messages and related materials. 4! • Hearing voice conversation and hearing alarms. • Possessing close vision, far vision, side vision, depth perception, night vision and color vision. • Ability to wear appropriate personal protective equipment based on required City Policy. Hazards: • Working around and with machinery having moving parts. • Adverse weather conditions. • Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust or pollen, insect stings, solvents, oil and ink. • Hazards related to construction environments Signature: Department Head: Date: Date: Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 167 8.2 City Council Agenda Item Meeting Date: 06/9/2020 Presentation of a Grant Agreement for the Dayton Street Pump Station Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Forward this item to the June 16th consent agenda for Council approval. Narrative The Dayton Street Pump Station project was designed to reduce flooding on Dayton Street, SR-104, the Edmonds Marsh, and Harbor Square. In 2019, the State appropriated $515,000 to construct the project. The attached grant agreement is part of the process to receive the funding and the Department of Commerce requires a 2% administration fee which results in a grant amount of $504,700. The grant allows for up to three years of retroactive cost recovery which allowed staff to keep the project moving forward while meeting the administrative requirements for the grant funds. The grant requirements did necessitate some additional work to comply with Executive Order 05-05 for historic preservation and required adding an archeologist to the construction inspection team in order to satisfy this additional requirement. The attached agreement represents completion of the initial readiness steps required by the Department of Commerce, and allows staff to begin billing the grant for project expenses. Attachments: Department of Commerce Grant Agreement Packet Pg. 168 8.2.a ►. Washinaton State ��►� Commerce Grant to For CITY OF EDMONDS through The Local and Community Projects Program Dayton Pump Station Start date: July 1, 2019 Washington State Department of Commerce www.commerce.wa.gov Packet Pg. 169 8.2.a iM r c m E u r r Q Packet Pg. 170 8.2.a Contents FACESHEET............................................................................................................................... 1 DECLARATIONS......................................................................................................................... 3 SPECIAL TERMS AND CONDITIONS....................................................................................... 5 1. GRANT MANAGEMENT.................................................................................................. 5 2. COMPENSATION.............................................................................................................. 5 3. CERTIFICATION OF FUNDS PERFORMANCE MEASURES ...................................... 5 4. PREVAILING WAGE LAW.............................................................................................. 6 5. DOCUMENTATION AND SECURITY............................................................................ 6 6. BASIS FOR ESTABLISHING REAL PROPERTY VALUES FOR ACQUISITIONS OF REAL PROPERTY PERFORMANCE MEASURES................................................................ 6 7. EXPENDITURES ELIGIBLE FOR REIMBURSEMENT................................................. 6 8. BILLING PROCEDURES AND PAYMENT.................................................................... 7 9. SUBCONTRACTOR DATA COLLECTION.................................................................... 8 10. CERTIFIED PROJECT COMPLETION REPORT AND FINAL PAYMENT ................. 8 11. INSURANCE....................................................................................................................... 8 12. ORDER OF PRECEDENCE............................................................................................. 10 13. REDUCTION IN FUNDS................................................................................................. 10 14. OWNERSHIP OF PROJECT/CAPITAL FACILITIES.................................................... 10 15. CHANGE OF OWNERSHIP OR USE FOR GRANTEE -OWNED PROPERTY ........... 10 16. CHANGE OF USE FOR LEASED PROPERTY PERFORMANCE MEASURE........... 11 17. SIGNAGE, MARKERS AND PUBLICATIONS............................................................. 11 18. HISTORICAL AND CULTURAL ARTIFACTS............................................................. 11 19. REAPPROPRIATION....................................................................................................... 12 20. TERMINATION FOR FRAUD OR MISREPRESENTATION ....................................... 12 GENERAL TERMS AND CONDITIONS.................................................................................. 13 21. DEFINITIONS................................................................................................................... 13 22. ACCESS TO DATA.......................................................................................................... 13 23. ADVANCE PAYMENTS PROHIBITED......................................................................... 13 24. ALL WRITINGS CONTAINED HEREIN....................................................................... 13 25. AMENDMENTS............................................................................................................... 13 26. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE "ADA" 28 CFR PART 35.................................................. 14 27. ASSIGNMENT.................................................................................................................. 14 28. ATTORNEYS' FEES........................................................................................................ 14 a 29. AUDIT............................................................................................................................... 14 i Packet Pg. 171 8.2.a 30. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION .................................... 15 31. CONFLICT OF INTEREST.............................................................................................. 15 32. COPYRIGHT PROVISIONS............................................................................................ 16 33. DISPUTES......................................................................................................................... 16 34. DUPLICATE PAYMENT................................................................................................. 17 35. GOVERNING LAW AND VENUE................................................................................. 17 36. INDEMNIFICATION........................................................................................................ 17 37. INDEPENDENT CAPACITY OF THE GRANTEE........................................................ 17 38. INDUSTRIAL INSURANCE COVERAGE..................................................................... 17 39. LAWS................................................................................................................................ 17 40. LICENSING, ACCREDITATION AND REGISTRATION ............................................ 17 41. LIMITATION OF AUTHORITY...................................................................................... 18 42. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ...................................... 18 43. PAY EQUITY.................................................................................................................... 18 44. POLITICAL ACTIVITIES................................................................................................ 18 45. PUBLICITY....................................................................................................................... 18 46. RECAPTURE.................................................................................................................... 18 47. RECORDS MAINTENANCE........................................................................................... 19 48. REGISTRATION WITH DEPARTMENT OF REVENUE ............................................. 19 49. RIGHT OF INSPECTION................................................................................................. 19 50. SAVINGS.......................................................................................................................... 19 51. SEVERABILITY............................................................................................................... 19 52. SITE SECURITY............................................................................................................... 19 53. SUBGRANTING/SUBCONTRACTING......................................................................... 19 54. SURVIVAL....................................................................................................................... 20 55. TAXES...............................................................................................................................20 56. TERMINATION FOR CAUSE......................................................................................... 20 57. TERMINATION FOR CONVENIENCE.......................................................................... 20 58. TERMINATION PROCEDURES..................................................................................... 20 59. TREATMENT OF ASSETS.............................................................................................. 21 60. WAIVER............................................................................................................................21 ATTACHMENT A - SCOPE OF WORK.................................................................................. 24 ATTACHMENT B - CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT.................................................................................................... 26 ATTACHMENT C- CERTIFICATION OF THE PAYMENT AND REPORTING OF PREVAILING WAGES............................................................................................................... 28 Packet Pg. 172 8.2.a ATTACHMENT D - CERTIFICATION OF INTENT TO ENTER THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED) CERTIFICATION PROCESS ..... 30 Packet Pg. 173 8.2.a FACE SHEET Grant Number: 20-966274 Project Name: Dayton Pump Stat Washington State Department of Commerce Local Government Division Community Assistance and Research Unit 1. GRANTEE 2. GRANTEE Doing Business As (optional) CITY OF EDMONDS N/A 121 5TH AVE N EDMONDS, WA 98020 3. GRANTEE Representative 4. COMMERCE Representative Megan Luttrell, Susan Butz, Grant Manager (425) 771-0220 PO Box 42525, Olympia, WA 98504 megan.luttrell@edmondswa.gov (360) 725-2741 Cell: (360)764-9552 susan.butz(a)commerce.wa.gov 5. Grant Amount 6. Funding Source 7. Start Date 8. End Date $504,700.00 Federal: State:X Other: N/A: July 1, 2019 June 30, 2023 subject to rea ro riation 9. Federal Funds (as applicable) Federal Agency CFDA Number N/A N/A N/A 10. Tax ID # 11. SWV # 12. UBI # 13. DUNS # XXXXXXXXXXXXXX SWV0013866-00 31200009 040172827 14. Grant Purpose The outcome of this performance -based Grant Agreement is to undertake a legislatively approved project that furthers the goals and objectives of Washington State Direct Appropriations Program as referenced in Attachment A — Scope of Worth COMMERCE, defined as the Washington State Department of Commerce, and the GRANTEE, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to star as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment "A" — Scope of Work, Attachment "B" — Certification of Availability of Funds to Complete the Project, Attachment "C" — Certification of the Payment and Reporting of Prevailing Wages, Attachment "D" — Certification of Intent to Enter LEED Process. FOR GRANTEE FOR COMMERCE Signature Mark K. Barkley, Assistant Director Local Government Division Print Name Date APPROVED AS TO FORM Title Date Steve Scheele, Assistant Attorney General 4/22/2020 Date Packet Pg. 174 8.2.a iM r c m E u r r Q Packet Pg. 175 8.2.a DECLARATIONS GRANTEE INFORMATION GRANTEE Name: Grant Number: State Wide Vendor Number: PROJECT INFORMATION Project Name: Project City: Project State: Project Zip Code: GRANT AGREEMENT INFORMATION Grant Amount: Appropriation Number: Re -appropriation Number (if applicable): Grant End Date: Biennium: Biennium Close Date: Earliest Date for Construction Reimbursement: CITY OF EDMONDS 20-96627-054 SW V0013866-00 Dayton Pump Station EDMONDS Washington 98020 $504,700.00 SHB 1102 SL Section 1042 (2019 Regular Session) N/A June 30, 2023 (subject to reappropriation) 2019-2021 June 30, 2021 July 1, 2016 ADDITIONAL SPECIAL TERMS AND CONDITIONS GOVERNING THIS AGREEMENT N/A Packet Pg. 176 8.2.a iM r c m E u r r Q Packet Pg. 177 8.2.a SPECIAL TERMS AND CONDITIONS GENERAL GRANT STATE FUNDS THIS GRANT AGREEMENT, entered into by and between the GRANTEE and COMMERCE, as defined on the Face Sheet of this Grant Agreement, WITNESSES THAT: WHEREAS, COMMERCE has the statutory authority under RCW 43.330.050 (5) to cooperate with and provide assistance to local governments, businesses, and community -based organizations; and WHEREAS, COMMERCE is also given the responsibility to administer state funds and programs which are assigned to COMMERCE by the Governor or the Washington State Legislature; and WHEREAS, the Washington State Legislature has made an appropriation to support the Local and Community Projects Program, and directed COMMERCE to administer those funds; and WHEREAS, the enabling legislation also stipulates that the GRANTEE is eligible to receive funding for design, acquisition, construction, or rehabilitation (a venture hereinafter referred to as the "Project"). NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises hereinafter contained, the parties hereto agree as follows: GRANT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Grant. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Grant. The Representative for the GRANTEE and their contact information are identified on the Face Sheet of this Grant. 2. COMPENSATION COMMERCE shall pay an amount not to exceed the awarded Grant Amount as shown on the Face Sheet of this Grant Agreement, for the capital costs necessary for or incidental to the performance of work as set forth in the Scope of Work. 3. CERTIFICATION OF FUNDS PERFORMANCE MEASURES A. The release of state funds under this Grant Agreement is contingent upon the GRANTEE certifying that it has expended or has access to funds from non -state sources as set forth in ATTACHMENT B (CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT), hereof. Such non -state sources may consist of a combination of any of the following i) Eligible Project expenditures prior to the execution of this Grant Agreement. ii) Cash dedicated to the Project. iii) Funds available through a letter of credit or other binding loan commitment(s). iv) Pledges from foundations or corporations. v) Pledges from individual donors. vi) The value of real property when acquired solely for the purposes of this Project, as established and evidenced by a current market value appraisal performed by a licensed, professional real estate appraiser, or a current property tax statement. COMMERCE will not consider appraisals for prospective values of such property for the purposes of calculating the amount of non -state matching fund credit. vii) In -kind contributions, subject to COMMERCE'S approval. Packet Pg. 178 8.2.a B. The GRANTEE shall maintain records sufficient to evidence that it has access to or has expended funds from such non -state sources, and shall make such records available for COMMERCE's review upon reasonable request. 4. PREVAILING WAGE LAW The Project funded under this Grant may be subject to state prevailing wage law (Chapter 39.12 RCW). The GRANTEE is advised to consult the Industrial Statistician at the Washington Department of Labor and Industries to determine whether prevailing wages must be paid. COMMERCE is not responsible for determining whether prevailing wage applies to this Project or for any prevailing wage payments that may be required by law. 5. DOCUMENTATION AND SECURITY The provisions of this section shall apply to capital projects performed by nonprofit organizations that involve the expenditure of over $500,000 in state funds. Projects for which the grant award or legislative intent documents specify that the state funding is to be used for design only are exempt from this section. A. Deed of Trust. This Grant shall be evidenced by a promissory note and secured by a deed of trust or other appropriate security instrument in favor of COMMERCE (the "Deed of Trust"). The Deed of Trust shall be recorded in the County where the Project is located, and the original returned to COMMERCE after recordation within ninety (90) days of Grant Agreement execution. The Deed of Trust must be recorded before COMMERCE will reimburse the GRANTEE for any Project costs. The amount secured by the Deed of Trust shall be the amount of the Grant as set forth on the Face Sheet, hereof. B. Term of Deed of Trust. The Deed of Trust shall remain in full force and effect for a period of ten (10) years following the final payment of state funds to the GRANTEE under this grant. Upon satisfaction of the ten-year term requirement and all other grant terms and conditions, COMMERCE shall, upon written request of the GRANTEE, take appropriate action to reconvey the Deed of Trust. C. Title Insurance. The GRANTEE shall purchase an extended coverage lender's policy of title insurance insuring the lien position of the Deed of Trust in an amount not less than the amount of the grant. D. Subordination. COMMERCE may agree to subordinate its deed of trust upon request from a private or public lender. Any such request shall be submitted to COMMERCE in writing, and COMMERCE shall respond to the request in writing within thirty (30) days of receiving the request. 6. BASIS FOR ESTABLISHING REAL PROPERTY VALUES FOR ACQUISITIONS OF REAL PROPERTY PERFORMANCE MEASURES When the grant is used to fund the acquisition of real property, the value of the real property eligible for reimbursement under this grant shall be established as follows: A. GRANTEE purchases of real property from an independent third -party seller shall be evidenced by a current appraisal prepared by a licensed Washington State commercial real estate appraiser, or a current property tax statement. B. GRANTEE purchases of real property from a subsidiary organization, such as an affiliated LLC, shall be evidenced by a current appraisal prepared by a licensed Washington State commercial real estate appraiser or the prior purchase price of the property plus holding costs, whichever is less. 7. EXPENDITURES ELIGIBLE FOR REIMBURSEMENT Payments to the Grantee shall be made on a reimbursement basis only. Costs incurred on or after the EARLIEST DATE FOR CONSTRUCTION REIMBURSEMENT as shown on the Declarations page are eligible for reimbursement under this Grant Agreement. The GRANTEE may be reimbursed for the following eligible costs related to the activities identified in the SCOPE OF WORK shown on Attachment A. Packet Pg. 179 8.2.a A. Real property, and costs directly associated with such purchase, when purchased or acquired solely for the purposes of the Project; B. Design, engineering, architectural, and planning; C. Construction management and observation (from external sources only); D. Construction costs including, but not limited to, the following: Site preparation and improvements; Permits and fees; Labor and materials; Taxes on Project goods and services; Capitalized equipment; Information technology infrastructure; and Landscaping. E. Other costs authorized through the legislation 8. BILLING PROCEDURES AND PAYMENT COMMERCE shall reimburse the GRANTEE for eligible Project expenditures, up to the maximum payable under this Grant Agreement. When requesting reimbursement for expenditures made, the GRANTEE shall submit to COMMERCE a signed and completed Invoice Voucher (Form A-19), that documents capitalized Project activity performed for the billing period. The GRANTEE can submit all Invoice Vouchers and any required documentation electronically through COMMERCE's Contracts Management System (CMS), which is available through the Secure Access Washington (SAW) portal. The GRANTEE shall evidence the costs claimed on each voucher by including copies of each invoice received from vendors providing Project goods or services covered by the Grant Agreement. The GRANTEE shall also provide COMMERCE with a copy of the cancelled check or electronic funds transfer, as applicable, that confirms that they have paid each expenditure being claimed. The cancelled checks or electronic funds transfers may be submitted to COMMERCE at the time the voucher is initially submitted, or within thirty (30) days thereafter. The voucher must be certified (signed) by an official of the GRANTEE with authority to bind the GRANTEE. The final voucher shall be submitted to COMMERCE within sixty (60) days following the completion of work or other termination of this Grant Agreement, or within fifteen (15) days following the end of the state biennium unless Grant Agreement funds are reappropriated by the Legislature in accordance with Section 19, hereof. Each request for payment must be accompanied by a Project Status Report, which describes, in narrative form, the progress made on the Project since the last invoice was submitted, as well as a report of Project status to date. COMMERCE will not release payment for any reimbursement request received unless and until the Project Status Report is received. After approving the Invoice Voucher and Project Status Report, COMMERCE shall promptly remit a warrant to the GRANTEE. COMMERCE will pay GRANTEE upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GRANTEE. COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the GRANTEE for services rendered if the GRANTEE fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Packet Pg. 180 8.2.a Duplication of Billed Costs The GRANTEE shall not bill COMMERCE for services performed under this Grant Agreement, and COMMERCE shall not pay the GRANTEE, if the GRANTEE is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The GRANTEE is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subgrantees. 9. SUBCONTRACTOR DATA COLLECTION GRANTEE will submit reports, in a form and format to be provided by COMMERCE and at intervals as agreed by the parties, regarding work under this Grant performed by subcontractors and the portion of Grant funds expended for work performed by subcontractors, including but not necessarily limited to minority -owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 10. CERTIFIED PROJECT COMPLETION REPORT AND FINAL PAYMENT The GRANTEE shall complete a Certified Project Completion Report when activities identified in the SCOPE OF WORK shown on Attachment A are complete. The GRANTEE shall provide the following information to COMMERCE: A. A certified statement that the Project, as described in the SCOPE OF WORK shown on Attachment A, is complete and, if applicable, meets required standards. B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing the project as described in the SCOPE OF WORK shown on Attachment A. C. Certification that all costs associated with the Project have been incurred and accounted for. Costs are incurred when goods and services are received and/or Grant work is performed. D. A final voucher for the remaining eligible funds, including any required documentation. The GRANTEE will submit the Certified Project Completion Report together with the last Invoice Voucher for a sum not to exceed the balance of the Grant Amount. 11. INSURANCE The GRANTEE shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the state of Washington should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the GRANTEE, or Subgrantee, or agents of either, while performing under the terms of this Grant. The insurance required shall be issued by an insurance company authorized to do business within the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The GRANTEE shall instruct the insurers to give COMMERCE thirty (30) calendar days advance notice of any insurance cancellation or modification. The GRANTEE shall submit to COMMERCE within fifteen (15) calendar days of the Grant start date, a certificate of insurance which outlines the coverage and limits defined in this insurance section. During the term of the Grant, the GRANTEE shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required under this section. The GRANTEE shall provide insurance coverage that shall be maintained in full force and effect during the term of this Grant, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of Grant activity but no less than $1,000,000 per occurrence. Packet Pg. 181 8.2.a Additionally, the GRANTEE is responsible for ensuring that any Subgrantee/subcontractor provide adequate insurance coverage for the activities arising out of subgrants/subcontracts. Automobile Liability. In the event that performance pursuant to this Grant involves the use of vehicles, owned or operated by the GRANTEE or its Subgrantee/subcontractor, automobile liability insurance shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. Professional Liability, Errors and Omissions Insurance. The GRANTEE shall maintain Professional Liability or Errors and Omissions Insurance. The GRANTEE shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the GRANTEE and licensed staff employed or under contract to the GRANTEE. The state of Washington, its agents, officers, and employees need not be named as additional insureds under this policy. Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on behalf of the GRANTEE for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks, or other instruments of payment for program costs shall be insured to provide protection against loss: A. The amount of fidelity coverage secured pursuant to this Grant shall be $2,000,000 or the highest of planned reimbursement for the Grant period, whichever is lowest. Fidelity insurance secured pursuant to this paragraph shall name COMMERCE as beneficiary. B. Subgrantees/subcontractors that receive $10,000 or more per year in funding through this Grant shall secure fidelity insurance as noted above. Fidelity insurance secured by Subgrantees/subcontractors pursuant to this paragraph shall name the GRANTEE and the GRANTEE's fiscal agent as beneficiary. C. The GRANTEE shall provide, at COMMERCE's request, copies of insurance instruments or certifications from the insurance issuing agency. The copies or certifications shall show the insurance coverage, the designated beneficiary, who is covered, the amounts, the period of coverage, and that COMMERCE will be provided thirty (30) days advance written notice of cancellation. GRANTEES and Local Governments that Participate in a Self -Insurance Program. Self-Insured/Liability Pool or Self -Insured Risk Management Program — With prior approval from COMMERCE, the GRANTEE may provide the coverage above under a self-insured/liability pool or self -insured risk management program. In order to obtain permission from COMMERCE, the GRANTEE shall provide: (1) a description of its self-insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self -insured risk management programs or self-insured/liability pool financial reports must comply with Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by: 1) Governmental Accounting Standards Board (GASB), 2) Financial Accounting Standards Board (FASB), and 3) the Washington State Auditor's annual instructions for financial reporting. GRANTEE's participating in joint risk pools shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. The state of Washington, its agents, and employees need not be named as additional insured under a self -insured property/liability pool, if the pool is prohibited from naming third parties as additional insured. GRANTEE shall provide annually to COMMERCE a summary of coverages and a letter of self insurance, evidencing continued coverage under GRANTEE's self-insured/liability pool or self -insured risk management program. Such annual summary of coverage and letter of self insurance will be provided on the anniversary of the start date of this Agreement. Packet Pg. 182 8.2.a 12. ORDER OF PRECEDENCE In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Declarations page of this Grant Agreement • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work • Attachment B — Certification of the Availability of Funds to Complete the Project • Attachment C — Certification of the Payment and Reporting of Prevailing Wages • Attachment D — Certification of Intent to Enter the Leadership in Energy and Environmental Design (LEED) Certification Process 13. REDUCTION IN FUNDS In the event state funds appropriated for the work contemplated under this Grant Agreement are withdrawn, reduced, or limited in any way by the Governor or the Washington State Legislature during the Grant Agreement period, the parties hereto shall be bound by any such revised funding limitations as implemented at the discretion of COMMERCE, and shall meet and renegotiate the Grant Agreement accordingly. 14. OWNERSHIP OF PROJECT/CAPITAL FACILITIES COMMERCE makes no claim to any real property improved or constructed with funds awarded under this Grant Agreement and does not assert and will not acquire any ownership interest in or title to the capital facilities and/or equipment constructed or purchased with state funds under this Grant Agreement; provided, however, that COMMERCE may be granted a security interest in real property, to secure funds awarded under this Grant Agreement. This provision does not extend to claims that COMMERCE may bring against the GRANTEE in recapturing funds expended in violation of this Grant Agreement. 15. CHANGE OF OWNERSHIP OR USE FOR GRANTEE -OWNED PROPERTY A. The GRANTEE understands and agrees that any and all real property or facilities owned by the GRANTEE that are acquired, constructed, or otherwise improved by the GRANTEE using state funds under this Grant Agreement, shall be held and used by the GRANTEE for the purpose or purposes stated elsewhere in this Grant Agreement for a period of at least ten (10) years from the date the final payment is made hereunder. B. This provision shall not be construed to prohibit the GRANTEE from selling any property or properties described in this section; Provided, that any such sale shall be subject to prior review and approval by COMMERCE, and that all proceeds from such sale shall be applied to the purchase price of a different facility or facilities of equal or greater value than the original facility and that any such new facility or facilities will be used for the purpose or purposes stated elsewhere in this Grant Agreement. C. In the event the GRANTEE is found to be out of compliance with this section, the GRANTEE shall repay to the state general fund the principal amount of the grant as stated on the Face Sheet, hereof, plus interest calculated at the rate of interest on state of Washington general obligation bonds issued most closely to the effective date of the legislation in which the subject facility was authorized. Repayment shall be made pursuant to Section 46 (Recapture provision). Packet Pg. 183 8.2.a 16. CHANGE OF USE FOR LEASED PROPERTY PERFORMANCE MEASURE A. The GRANTEE understands and agrees that any facility leased by the GRANTEE that is constructed, renovated, or otherwise improved using state funds under this Grant Agreement shall be used by the GRANTEE for the purpose or purposes stated elsewhere in this Grant Agreement for a period of at least ten (10) years from the date the final payment is made hereunder. B. In the event the GRANTEE is found to be out of compliance with this section, the GRANTEE shall repay to the state general fund the principal amount of the grant as stated on the Face Sheet, hereof, plus interest calculated at the rate of interest on state of Washington general obligation bonds issued most closely to the effective date of the legislation in which the subject facility was authorized. Repayment shall be made pursuant to Section 46 (Recapture Provision). 17. SIGNAGE, MARKERS AND PUBLICATIONS If, during the period covered by this Grant Agreement, the GRANTEE displays or circulates any communication, publication, or donor recognition identifying the financial participants in the Project, any such communication or publication must identify "The Taxpayers of Washington State" as a participant. 18. HISTORICAL AND CULTURAL ARTIFACTS Prior to approval and disbursement of any funds awarded under this Grant Agreement, GRANTEE shall complete the requirements of Governor's Executive Order 05-05, where applicable, or GRANTEE shall complete a review under Section 106 of the National Historic Preservation Act, if applicable. GRANTEE agrees that the GRANTEE is legally and financially responsible for compliance with all laws, regulations, and agreements related to the preservation of historical or cultural resources and agrees to hold harmless COMMERCE and the state of Washington in relation to any claim related to such historical or cultural resources discovered, disturbed, or damaged as a result of the project funded by this Grant Agreement. In addition to the requirements set forth in this Grant Agreement, GRANTEE shall, in accordance with Governor's Executive Order 05-05, coordinate with COMMERCE and the Washington State Department of Archaeology and Historic Preservation ("DAHP"), including any recommended consultation with any affected tribe(s), during Project design and prior to construction to determine the existence of any tribal cultural resources affected by the Project. GRANTEE agrees to avoid, minimize, or mitigate impacts to the cultural resource as a continuing prerequisite to receipt of funds under this Grant Agreement. The GRANTEE agrees that, unless the GRANTEE is proceeding under an approved historical and cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are discovered during construction, the GRANTEE shall immediately stop construction and notify the local historical preservation officer and the state's historical preservation officer at DAHP, and the COMMERCE Representative identified on the Face Sheet. If human remains are uncovered, the GRANTEE shall report the presence and location of the remains to the coroner and local enforcement immediately, then contact DAHP and the concerned tribe's cultural staff or committee. The GRANTEE shall require this provision to be contained in all subcontracts for work or services related to the Scope of Work attached hereto. In addition to the requirements set forth in this Grant Agreement, GRANTEE agrees to comply with RCW 27.44 regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources; RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48 regarding Archaeological Excavation and Removal Permits. Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute for completion of Governor's Executive Order 05-05. Packet Pg. 184 8.2.a In the event that the GRANTEE finds it necessary to amend the Scope of Work the GRANTEE may be required to re -comply with Governor's Executive Order 05-05 or Section 106 of the National Historic Preservation Act. 19. REAPPROPRIATION A. The parties hereto understand and agree that any state funds not expended by the BIENNIUM CLOSE DATE listed on the Declarations page will lapse on that date unless specifically reappropriated by the Washington State Legislature. If funds are so reappropriated, the state's obligation under the terms of this Grant Agreement shall be contingent upon the terms of such reappropriation. B. In the event any funds awarded under this Grant Agreement are reappropriated for use in a future biennium, COMMERCE reserves the right to assign a reasonable share of any such reappropriation for administrative costs. 20. TERMINATION FOR FRAUD OR MISREPRESENTATION In the event the GRANTEE commits fraud or makes any misrepresentation in connection with the Grant application or during the performance of this Grant Agreement, COMMERCE reserves the right to terminate or amend this Grant Agreement accordingly, including the right to recapture all funds disbursed to the GRANTEE under the Grant. Packet Pg. 185 8.2.a GENERAL TERMS AND CONDITIONS GENERAL GRANT STATE FUNDS 21. DEFINITIONS As used throughout this Grant, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Department of Commerce. C. "GRANTEE" shall mean the entity identified on the Face Sheet performing service(s) under this Grant, and shall include all employees and agents of the GRANTEE. D. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. E. "State" shall mean the state of Washington. F. "Subgrantee/subcontractor" shall mean one not in the employment of the GRANTEE, who is performing all or part of those services under this Grant under a separate Grant with the GRANTEE. The terms "subgrantee/subcontractor" refers to any tier. G. "Subrecipient" shall mean a non-federal entity that expends federal awards received from a pass - through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program. It also excludes vendors that receive federal funds in exchange for goods and/or services in the course of normal trade or commerce. H. "Vendor" is an entity that agrees to provide the amount and kind of services requested by COMMERCE; provides services under the grant only to those beneficiaries individually determined to be eligible by COMMERCE and, provides services on a fee -for -service or per -unit basis with contractual penalties if the entity fails to meet program performance standards. I. "Grant Agreement" or "Agreement" means the entire written agreement between COMMERCE and the GRANTEE, including any Attachments, Exhibits, documents, or materials incorporated by reference. 22. ACCESS TO DATA In compliance with RCW 39.26.180, the GRANTEE shall provide access to data generated under this Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the GRANTEE's reports, including computer models and the methodology for those models. 23. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Grant shall be made by COMMERCE. 24. ALL WRITINGS CONTAINED HEREIN This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties hereto. 25. AMENDMENTS This Grant may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Packet Pg. 186 8.2.a 26. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE "ADA" 28 CFR PART 35 The GRANTEE must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 27. ASSIGNMENT Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the GRANTEE without prior written consent of COMMERCE. 28. ATTORNEYS' FEES Unless expressly permitted under another provision of the Grant, in the event of litigation or other action brought to enforce Grant terms, each party agrees to bear its own attorney's fees and costs 29. AUDIT A. General Requirements COMMERCE reserves the right to require an audit. If required, GRANTEEs are to procure audit services based on the following guidelines. The GRANTEE shall maintain its records and accounts so as to facilitate audits and shall ensure that subgrantees also maintain auditable records. The GRANTEE is responsible for any audit exceptions incurred by its own organization or that of its subgrantees. COMMERCE reserves the right to recover from the GRANTEE all disallowed costs resulting from the audit. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The GRANTEE must respond to COMMERCE requests for information or corrective action concerning audit issues within thirty (30) days of the date of request. B. State Funds Requirements In the event an audit is required, if the GRANTEE is a state or local government entity, the Office of the State Auditor shall conduct the audit. Audits of non-profit organizations are to be conducted by a certified public accountant selected by the GRANTEE. The GRANTEE shall include the above audit requirements in any subcontracts. In any case, the GRANTEE's records must be available for review by COMMERCE. C. Documentation Requirements The GRANTEE must send a copy of the audit report described above no later than nine (9) months after the end of the GRANTEE's fiscal year(s) by sending a scanned copy to comacctoffice(aD-commerce.wa.gov or a hard copy to: Department of Commerce ATTN: Accounting Services 1011 Plum Street SE PO Box 42525 Olympia WA 98504-2525 In addition to sending a copy of the audit, when applicable, the GRANTEE must include: • Corrective action plan for audit findings within three (3) months of the audit being received by COMMERCE. • Copy of the Management Letter. If the GRANTEE is required to obtain a Single Audit consistent with Circular A-133 requirements, a copy must be provided to COMMERCE; no other report is required. Packet Pg. 187 8.2.a 30. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: 1. All material provided to the GRANTEE by COMMERCE that is designated as "confidential" by COMMERCE; 2. All material produced by the GRANTEE that is designated as "confidential" by COMMERCE; and 3. All personal information in the possession of the GRANTEE that may not be disclosed under state or federal law. "Personal information" includes but is not limited to information related to a person's name, health, finances, education, business, use of government services, addresses, telephone numbers, social security number, driver's license number and other identifying numbers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). B. The GRANTEE shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The GRANTEE shall use Confidential Information solely for the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The GRANTEE shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the GRANTEE shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Grant whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The GRANTEE shall make the changes within the time period specified by COMMERCE. Upon request, the GRANTEE shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the GRANTEE against unauthorized disclosure. C. Unauthorized Use or Disclosure. The GRANTEE shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 31. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE may, in its sole discretion, by written notice to the GRANTEE terminate this Grant Agreement if it is found after due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the GRANTEE in the procurement of, or performance under this Grant Agreement. Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington. The GRANTEE and their subcontractor(s) must identify any person employed in any capacity by the state of Washington that worked on this Grant, or any matter related to the project funded under this Grant or any other state funded project, including but not limited to formulating or drafting legislation, participating in grant procurement, planning and execution, awarding grants, or monitoring grants, during the 24 month period preceding the start date of this Grant. Identify the individual by name, the agency previously or currently employed by, job title or position held, and separation date. If it is determined by COMMERCE that a conflict of interest exists, the GRANTEE may be disqualified from further consideration for the award of a Grant. In the event this Grant Agreement is terminated as provided above, COMMERCE shall be entitled to pursue the same remedies against the GRANTEE as it could pursue in the event of a breach of the Grant Agreement by the GRANTEE. The rights and remedies of COMMERCE provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which COMMERCE makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Grant Agreement. Packet Pg. 188 8.2.a 32. COPYRIGHT PROVISIONS Unless otherwise provided, all Materials produced under this Grant shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the GRANTEE hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Grant, but that incorporate pre-existing materials not produced under the Grant, the GRANTEE hereby grants to COMMERCE a nonexclusive, royalty -free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The GRANTEE warrants and represents that the GRANTEE has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The GRANTEE shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Grant, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Grant. The GRANTEE shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the GRANTEE with respect to any Materials delivered under this Grant. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the GRANTEE. 33. DISPUTES Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE, who may designate a neutral person to decide the dispute. The request for a dispute hearing must: • be in writing; • state the disputed issues; • state the relative positions of the parties; • state the GRANTEE's name, address, and Grant number; and • be mailed to the Director and the other party's (respondent's) Grant Representative within three (3) working days after the parties agree that they cannot resolve the dispute. The respondent shall send a written answer to the requestor's statement to both the Director or the Director's designee and the requestor within five (5) working days. The Director or designee shall review the written statements and reply in writing to both parties within ten (10) working days. The Director or designee may extend this period if necessary by notifying the parties. The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above. Packet Pg. 189 8.2.a 34. DUPLICATE PAYMENT COMMERCE shall not pay the GRANTEE, if the GRANTEE has charged or will charge the State of Washington or any other party under any other Grant, subgrant/subcontract, or agreement, for the same services or expenses. 35. GOVERNING LAW AND VENUE This Grant shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 36. INDEMNIFICATION To the fullest extent permitted by law, the GRANTEE shall indemnify, defend, and hold harmless the state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of the state, from and against all claims. "Claim" as used in this Grant Agreement, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of tangible property including loss of use resulting therefrom. The GRANTEE's obligation to indemnify, defend, and hold harmless includes any claim by GRANTEE's agents, employees, representatives, or any subgrantee/subcontractor or its employees GRANTEE expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to GRANTEE'S or any subgrantee's/subcontractor's performance or failure to perform the Grant. GRANTEE'S obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials. The GRANTEE waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless the state and its agencies, officers, agents or employees. 37. INDEPENDENT CAPACITY OF THE GRANTEE The parties intend that an independent contractor relationship will be created by this Grant. The GRANTEE and its employees or agents performing under this Grant Agreement are not employees or agents of the state of Washington or COMMERCE. The GRANTEE will not hold itself out as or claim to be an officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the GRANTEE make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the GRANTEE. 38. INDUSTRIAL INSURANCE COVERAGE The GRANTEE shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the GRANTEE fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, COMMERCE may collect from the GRANTEE the full amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the GRANTEE to the accident fund from the amount payable to the GRANTEE by COMMERCE under this Grant Agreement, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I's rights to collect from the GRANTEE. 39. LAWS The GRANTEE shall comply with all applicable laws, ordinances, codes, regulations and policies of local and state and federal governments, as now or hereafter amended. 40. LICENSING, ACCREDITATION AND REGISTRATION The GRANTEE shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Grant Agreement. Packet Pg. 190 8.2.a 41. LIMITATION OF AUTHORITY Only the Authorized Representative or Authorized Representative's delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Grant Agreement. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this Grant Agreement is not effective or binding unless made in writing and signed by the Authorized Representative. 42. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Grant, the GRANTEE shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the GRANTEE's non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded, canceled or terminated in whole or in part, and the GRANTEE may be declared ineligible for further Grants with COMMERCE. The GRANTEE shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. The funds provided under this contract may not be used to fund religious worship, exercise, or instruction. No person shall be required to participate in any religious worship, exercise, or instruction in order to have access to the facilities funded by this grant. 43. PAY EQUITY The GRANTEE agrees to ensure that "similarly employed" individuals in its workforce are compensated as equals, consistent with the following: a. Employees are "similarly employed" if the individuals work for the same employer, the performance of the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed; b. GRANTEE may allow differentials in compensation for its workers if the differentials are based in good faith and on any of the following: (i) A seniority system; a merit system; a system that measures earnings by quantity or quality of production; a bona fide job -related factor or factors; or a bona fide regional difference in compensation levels. (ii) A bona fide job -related factor or factors may include, but not be limited to, education, training, or experience that is: Consistent with business necessity; not based on or derived from a gender -based differential; and accounts for the entire differential. (iii) A bona fide regional difference in compensation level must be: Consistent with business necessity; not based on or derived from a gender -based differential; and account for the entire differential. This Grant Agreement may be terminated by COMMERCE, if COMMERCE or the Department of Enterprise services determines that the GRANTEE is not in compliance with this provision. 44. POLITICAL ACTIVITIES Political activity of GRANTEE employees and officers are limited by the State Campaign Finances and Lobbying provisions of Chapter 42.17a RCW and the Federal Hatch Act, 5 USC 1501 - 1508. No funds may be used for working for or against ballot measures or for or against the candidacy of any person for public office. 45. PUBLICITY The GRANTEE agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE's name is mentioned, or language used from which the connection with the state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the prior written consent of COMMERCE. 46. RECAPTURE Packet Pg. 191 8.2.a In the event that the GRANTEE fails to perform this Grant in accordance with state laws, federal laws, and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the GRANTEE of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Grant. 47. RECORDS MAINTENANCE The GRANTEE shall maintain books, records, documents, data and other evidence relating to this Grant and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Grant. GRANTEE shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Grant, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved 48. REGISTRATION WITH DEPARTMENT OF REVENUE If required by law, the GRANTEE shall complete registration with the Washington State Department of Revenue. 49. RIGHT OF INSPECTION The GRANTEE shall provide right of access to its facilities to COMMERCE, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Grant. 50. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant and prior to normal completion, COMMERCE may terminate the Grant under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding limitations and conditions. 51. SEVERABILITY The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Grant. 52. SITE SECURITY While on COMMERCE premises, GRANTEE, its agents, employees, or subcontractors shall conform in all respects with physical, fire or other security policies or regulations. 53. SUBGRANTING/SUBCONTRACTING Neither the GRANTEE nor any subgrantee/subcontractor shall enter into subgrants/subcontracts for any of the work contemplated under this Grant Agreement without obtaining prior written approval of COMMERCE. In no event shall the existence of the subgrant/subcontract operate to release or reduce the liability of the GRANTEE to COMMERCE for any breach in the performance of the GRANTEE's Packet Pg. 192 8.2.a duties. This clause does not include Grants of employment between the GRANTEE and personnel assigned to work under this Grant. Additionally, the GRANTEE is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this agreement are carried forward to any subgrants/subcontracts. GRANTEE and its subgrantees/subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of COMMERCE or as provided by law. 54. SURVIVAL The terms, conditions, and warranties contained in this Grant that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Grant shall so survive. 55. TAXES All payments accrued on account of payroll taxes, unemployment contributions, the GRANTEE's income or gross receipts, any other taxes, insurance or expenses for the GRANTEE or its staff shall be the sole responsibility of the GRANTEE. 56. TERMINATION FOR CAUSE In the event COMMERCE determines the GRANTEE has failed to comply with the conditions of this Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before suspending or terminating the Grant, COMMERCE shall notify the GRANTEE in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be terminated or suspended. In the event of termination or suspension, the GRANTEE shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the GRANTEE from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the GRANTEE or a decision by COMMERCE to terminate the Grant. A termination shall be deemed a "Termination for Convenience" if it is determined that the GRANTEE: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition to any other rights and remedies, provided by law. 57. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for services rendered or goods delivered prior to the effective date of termination. 58. TERMINATION PROCEDURES Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant, may require the GRANTEE to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Grant as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the GRANTEE the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the GRANTEE and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and Packet Pg. 193 8.2.a (iv) the protection and preservation of property, unless the termination is for default, in which case the AUTHORIZED REPRESENTATIVE shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant. COMMERCE may withhold from any amounts due the GRANTEE such sum as the AUTHORIZED REPRESENTATIVE determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant Agreement. After receipt of a notice of termination, and except as otherwise directed by the AUTHORIZED REPRESENTATIVE, the GRANTEE shall: 1. Stop work under the Grant on the date, and to the extent specified, in the notice; 2. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Grant that is not terminated; 3. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the AUTHORIZED REPRESENTATIVE, all of the rights, title, and interest of the GRANTEE under the orders and subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subgrants/subcontracts; 4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the AUTHORIZED REPRESENTATIVE to the extent AUTHORIZED REPRESENTATIVE may require, which approval or ratification shall be final for all the purposes of this clause; 5. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the AUTHORIZED REPRESENTATIVE any property which, if the Grant had been completed, would have been required to be furnished to COMMERCE; 6. Complete performance of such part of the work as shall not have been terminated by the AUTHORIZED REPRESENTATIVE; and 7. Take such action as may be necessary, or as the AUTHORIZED REPRESENTATIVE may direct, for the protection and preservation of the property related to this Grant, which is in the possession of the GRANTEE and in which COMMERCE has or may acquire an interest. 59. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the GRANTEE, for the cost of which the GRANTEE is entitled to be reimbursed as a direct item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the GRANTEE. Title to other property, the cost of which is reimbursable to the GRANTEE under this Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Grant, or (ii) commencement of use of such property in the performance of this Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the GRANTEE shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Grant. B. The GRANTEE shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the GRANTEE or which results from the failure on the part of the GRANTEE to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the GRANTEE shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The GRANTEE shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Grant All reference to the GRANTEE under this clause shall also include GRANTEE'S employees, agents or subgrantees/subcontractors. 60. WAIVER Packet Pg. 194 8.2.a Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Packet Pg. 195 8.2.a iM r c m E u r r Q 23 Packet Pg. 196 8.2.a ATTACHMENT A - SCOPE OF WORK Funds awarded under this grant will be used for capital expenditures to install a new stormwater pump station to relieve flooding that occurs along Dayton Street, SR-104, in Edmonds, Washington. The flooding also affects nearby regions, as well as the regional transportation hub that combines boat, bus, vehicle, and rail travel. The pump station will be located on a parcel nearest to 51 Dayton Street, Edmonds. Project activities include, but are not limited to: • Construction of a new stormwater pump station This project began in August 2019 and is expected to be complete by June 2020. All project work completed with prior legislative approval. The "Copyright Provisions", Section 32 of the General Terms and Conditions, are not intended to apply to any architectural and engineering design work funded by this grant. CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and approved by the GRANTEE's governing body as of the date and year written below. GRANTEE TITLE DATE 24 Packet Pg. 197 8.2.a iM r c m E u r r Q 25 Packet Pg. 198 8.2.a ATTACHMENT B - CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT Type of Funding Source Description Amount Grant Washington State Department of Commerce $504,700.00 Other Grants Grant #1 $ Grant #2 $ Total Other Grants $504,700.00 Other Loans Loan #1 Snohomish County Public Work Loan $408,750.00 Loan #2 $ Total Loans $408,750.00 Other Local Revenue Source #1 Edmonds Storm Fund $616,050.00 Total Local Revenue 1 $616,050T$t Other Funds Source #1 Source #2 Total Other Funds Tntal PrniPr4 Fiinrling $1 sqa inn nn CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that project funding from sources other than those provided by this Grant Agreement and identified above has been reviewed and approved by the GRANTEE's governing body or board of directors, as applicable, and has either been expended for eligible Project expenses, or is committed in writing and available and will remain committed and available solely and specifically for carrying out the purposes of this Project as described in elsewhere in this Grant Agreement, as of the date and year written below. The GRANTEE shall maintain records sufficient to evidence that it has expended or has access to the funds needed to complete the Project, and shall make such records available for COMMERCE's review upon reasonable request. GRANTEE TITLE DATE 26 Packet Pg. 199 8.2.a iM r c m E u r r Q 27 Packet Pg. 200 8.2.a ATTACHMENT C- CERTIFICATION OF THE PAYMENT AND REPORTING OF PREVAILING WAGES CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that all contractors and subcontractors performing work on the Project shall comply with prevailing wage laws set forth in Chapter 39.12 RCW, as applicable to the Project funded by this Grant Agreement, including but not limited to the filing of the "Statement of Intent to Pay Prevailing Wages" and "Affidavit of Wages Paid" as required by RCW 39.12.040. The GRANTEE shall maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records available for COMMERCE's review upon request. If any state funds are used by the GRANTEE for the purpose of construction, applicable State Prevailing Wages must be paid. The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and approved by the GRANTEE's governing body as of the date and year written below. GRANTEE TITLE DATE 28 Packet Pg. 201 8.2.a iM r c m E u r r Q 29 Packet Pg. 202 8.2.a ATTACHMENT D - CERTIFICATION OF INTENT TO ENTER THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED) CERTIFICATION PROCESS CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that it will enter into the Leadership in Energy and Environmental Design certification process, as stipulated in RCW 39.35D, as applicable to the Project funded by this Grant Agreement. The GRANTEE shall, upon receipt of LEED certification by the United States Green Building Council, provide documentation of such certification to COMMERCE. The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and approved by the GRANTEE's governing body or board of directors, as applicable, as of the date and year written below. EXEMPT: DO NOT SIGN GRANTEE TITLE DATE 30 Packet Pg. 203 8.3 City Council Agenda Item Meeting Date: 06/9/2020 2021-2026 Six -Year Transportation Improvement Program Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History None. Staff Recommendation Schedule a public hearing for a future City Council meeting. Narrative The Six Year Transportation Improvement Program (TIP) is a transportation planning document that identifies funded, partially funded, and unfunded projects that are planned or needed over the next six calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for each of the projects included in the TIP. The City practice in preparing the TIP each year has been to keep it financially constrained the first 3 years (2021-2023), but not the last 3 years (2024-2026). RCW 35.77.010 requires each city to update and adopt their TIP prior to July 1st. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington State Department of Transportation, and adjacent jurisdictions after City Council approval. Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants, as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State and Federal transportation grants have been programmed to fund projects beginning in 2024. Most transportation grants are competitive, and the success of how many grants are secured in the future will depend on other transportation needs and funding requests in the region. Projects not identified in this document may not be eligible for Federal / State funding. This overview serves as an introduction to the 2021-2026 TIP and a Public Hearing will be scheduled for an up -coming City Council meeting. Attachments: DRAFT 2021-2026 TIP Resolution Packet Pg. 204 8.3.a City of Edmonds Six Year Transportation Improvement Program (2021-2026 Grant Opportunity Project (2021-2026) Project Name Purpose Phase(s) Total Cost Source(s) 2021 2022 2023 2024 2025 2026 New Projects (not in 2020-2025 TIP) New Projects (not in 2020-2025 TIP) & recently submitted grant Secured grant funding (shown in last year's TIP) Recently secured Grant (not shown in last year's TIP) Preservation/Maintenance Projects: 1. Annual Street Preservation Program Grind pavement, overlay, chip seal, and slurry seal Possible Grant & Local Funds Engineering & Construction $750,000 (Federal, unsecured) (Fund 125, Fund 126) (Local, unidentified) $700,000 $700,000 $700,000 $700,000 $1,420,000 $120,000 $700,000 $1,486,000 $630,000 $700,000 $1,500,000 $4,200,000 $4,406,000 2. 76th Ave. W Overlay from 196th St. SW to Olympic View Dr. Grind pavement, overlay the west side of 76th Ave. W. Lynnwood will be completing the east side of the street (within their jurisdiction). Secured Grant & Local Funds Engineering & Construction $645,000 (Federal, secured) (State) (Local, General Fund) $105,000 $45,000 $540,000 $310,000 $0 $355,000 3. Main St. Overlay from 6th Ave. to 8th Ave. Grind pavement, 2" overlay, and curb ramps upgrades Unsecured grant & Local Funds Engineering & Construction $750,000 (Federal, unsecured) (State) (Local, General Fund) $126,000 $31,000 $624,000 $156,000 $0 $187,000 4. Citywide Signal Improvements Upgrade traffic signal cabinets and improve technology Local Funds Engineering & Construction $0 (Federal) (State) (Local, unidentified) $20,000 $20,000 $20,000 $70,000 $70,000 $70,000 $0 $270,000 5. Puget Dr. @ OVD Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $265,000 (Federal, unsecured) (State) (Local) $40,000 $40,000 $225,000 $225,000 $0 $265,000 6. 100th Ave. W @ 238th St. SW Signal Upgrades Rebuild traffic signal system with new signal mast arms and new vehicle detection Possible Grant Engineering & Construction $0 (Federal) (State, unsecured) Local $150,000 $700,000 $850,000 $0 7. Main St. @ 3rd Signal Upgrades Upgrade traffic signal Possible grant & Local Funds Engineering & Construction $325,000 (Federal, unsecured) (State) Local $50,000 $50,000 $275,000 1 $75,000 $0 $125,000 TOTAL $870,000 $1,570,000 $877,000 $3,200,000 $3,626,000 1 $3,250,000 Safety / Capacity Projects: 8. SR-99 Safety Improvements (Phase 1) Install raised median along the entire corridor in order to improve corridor safety (restrict left turns to / from two-way left turn onto private driveways), a HAWK signal, and Gateway Features Secured Grant & Local Funds Design, ROW, and Construction $2,000,000 (Federal, unsecured) (State, secured) Fund 125, Fund 126 $1,000,000 $2,110,000 $290,000 $1,000,000 $3,000,000 $5,110,000 $290,000 9. SR-99 Revitalization Install wider sidewalks, lighting improvements, capacity improvements, and utility upgrades along entire SR-99 Corridor . Secured Grant, Possible Grant, and Local Funds Engineering ROW, & Construction $22,248,000 (Federal, unsecured) (State, secured) (Local, Traffic Impact Fee) $1,124,000 $500,000 $1,124,000 $1,500,000 $464,000 $3,000,000 $20,000,000 $4,500,000 $964,000 10. 76th Ave. W @ 220th St. SW Intersection Improvements Re -design intersection to reduce intersection delay and improve level of service (LOS). Various utility improvements are also included in the project. Secured Grant, Possible Grant, & Local Funds Design, ROW, & Construction $6,042,000 (Federal, unsecured) (Federal, secured) (Local) $351,000 $74,000 $351,000 $74,000 $271,000 $66,000 $271,000 $66,000 $5,500,000 $737,000 $702,000 $1,017,000 11. 228th St. SW Corridor imrpovements from Hwy. 99 to 95th PI. W Widen roadway to add two-way left turn lane along stretch or left turn lanes at specific intersections. Install sidewalk and bike lanes. Possible grant Engineering, ROW, & Construction $0 (Federal) (Sound Transit, unsecured) Local $1,000,000 $1,700,000 $6,000,000 $6,000,000 $14,700,000 $0 12. SR 524 (196th St. SW) @ 88th Ave W. Intersection Improvements Design intersection improvements and addition of guardrail on the west side of intersection due to 12' vertical drop (grade. adjustment to improve sight distance to be considered). Possible Grant & Local Funds Engineering $0 (Federal) (State, unsecured) Local, traffic impact fees $150,000 $88,000 $150,000 $88,000 ROW acquisition ROW $0 (Federal) (State, unsecured) (Local) $108,000 $108,000 $108,000 $108,000 Complete intersection improvements Construction $720,000 (Federal, unsecured) (State) (Local) $720,000 $0 $0 13. Main St. @ 9th Ave. Installation of traffic signal or mini -roundabout. Possible grant & Local Funds Engineering & Construction $588,000 (Federal, unsecured) (State) (Local, Traffic Impact Fees) $88,000 $88,000 $500,000 $500,000 $0 $588,000 14. Hwy. 99 @ 212th St. SW Intersection Improvements Widen 212th St. SW to add a WB and EB left turn lane. Provide protected / permissive left turn phasing for both movements shared jurisdiction with City of Lynnwood) Possible Grants & Local Funds Engineering, ROW, & Construction (Federal) (State) Local project costs included in Hwy 99 Gateway / Revitalization project 15. Hwy. 99 @ 216th St. SW Intersection Improvements Widen 216th St. SW to add a WB and EB left turn lane. Provide protected / permissive left turn phasing for both movements. Possible Grants & Local Funds Engineering, ROW, & Construction (Federal) (State) (Local) project costs included in Hwy 99 Gateway / Revitalization project 16. Hwy. 99 @ 220th St. SW Intersection Improvements Widen 220th St .SW to add westbound right turn lane and Hwy. 99 to add 2nd southbound left turn lane. Possible Grants & Local Funds Engineering, ROW, & Construction (Federal) (State) Local project costs included in Hwy 99 Gateway / Revitalization project 17. SR-104 ITS Adaptive System Install ITS Adaptive System along SR-104 from 95th PI W to 226th St. SW Possible Grants & Local Funds Engineering, ROW, & Construction $2,000,000 (Federal, unsecured) (State) Local $287,000 $123,000 $1,700,000 $265,000 $0 $310,000 18. SR-104 @ 226th St. SW / 15th St. SW Intersection Improvements Extend SR-104 Westbound left turn lane and complete bicycle improvements with traffic signal Possible Grants & Engineering, & $220,000 (Federal, unsecured) (State) $20,000 $200,000 $0 E L tM 0 a r as E a� 0 a E _ 0 0 Q. _ 0 L M as x in to N O N N O a co N O N N O N U. a 0 c a� E 0 2 a Page 1 Packet Pg. 205 8.3.a City of Edmonds Six Year Transportation Improvement Program (2021-2026 Project Name Purpose Grant Opportunity Project Phase(s) (2021-2026) Total Cost Source(s) 2021 2022 2023 2024 2025 2026 improvements. Local Funds Construction $20,000 Local $20,000 19 Westgate / SR-104 @ 100th Ave. W Intersection Access Management Provide safety improvements within proximity to the intersection by providing better access management on all approaches Possible Grants & Local Funds Engineering, & Construction $543,000 (Federal, unsecured) (State) (Local) $543,000 $125,000 $0 $125,000 20. SR-104 @ 95th PI. W Intersection Improvements Provide C-Curb with left turn channelization for access management. Possible Grants & Local Funds Engineering, & Construction $207,500 (Federal, unsecured) (State) (Local) $32,500 $5,000 $175,000 $32,500 $0 $37,500 21. SR-104 @ 238th St. SW Intersection Improvements Install traffic signal and other intersection improvements. Possible Grants & Local Funds Engineering, ROW, & Construction $1,157,000 (Federal, unsecured) (State) (Local) $173,000 $27,000 $984,000 $154,000 $0 $181,000 TOTAL $4, 825, 000 $6,125, 000 $ 7, 961, 000 $11,154, 500 $13, 803, 500 $20, 920, 000 Pedestrian Projects: 22. Sunset Ave. Walkway from Bell St. to Caspers St. Provide walkway on the west side of Sunset Av. w/ various utility upgrades. Secured Grant, Unsecured Grant, & Local Funds Engineering, & Construction $44,000 (Federal, secured) (Federal, unsecured) (Local, Fund 421) (Local, Fund 422) (Local, Fund 423) (Local) $44,000 $75,000 $100,000 $50,000 $5,000 $687,000 $575,000 $700,000 $150,000 $687,000 $687,000 $650,000 $800,000 $200,000 $692,000 23. Citywide Pedestrian Crossing Enhancements Install flashing pedestrian beacons, HAWK signal, or traffic signal at various locations throughout the City. Secured Grant, & Local Funds Construction $800,000 (Federal, secured) (State) Local, General $800,000 $200,000 $0 $200,000 24. Walnut St. from 6th Ave. S to 7th Ave. S Install sidewalk on south side of Walnut St. from 6th Ave. S to 7th Ave. S Secured Grant Engineering, & Construction $0 (Federal) (State, unsecured) Local $265,000 $265,000 $0 25. Maplewood Walkway from Main St. to 200th St. SW Install sidewalk on Maplewood St. from Main St. to 200th St. SW, creating connection to Maplewood Elementary and Yost Park. Possible Grant Engineering & Construction $1,800,000 (Federal, unsecured) (State) (Local) $150,000 $150,000 $1,500,000 $0 $0 26. Elm Way Walkway from 8th Ave. S to 9th Ave. S Install sidewalk on Elm Way from 8th Ave. S to 9th Ave. S, creating connections to Westgate and Sherwood Elementary Schools. Possible grant Engineering & Construction $637,000 (Federal, unsecured) (State) Local, Fund 422 $167,000 $38,000 $470,000 $155,000 $0 $193,000 27. 80th Ave. W Walkway from 212th St. SW to 206th St. SW Install sidewalk on 80th Ave. W from 212th St. SW to 206th St. SW, creating connections to Chase Lake and College Place Elementary Schools. Possible Grant Engineering & Construction $1,449,000 (Federal, unsecured) (State) Local $100,000 $110,000 $1,239,000 $0 $0 28. 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. Install sidewalk on 80th Ave. W from 188th St. SW to Olympic View Dr. creating connections to Seaview Elementary School. Possible Grant & Local Funds Engineering & Construction $1,506,000 (Federal, unsecured) (State) Local, Fund 422) $315,000 $125,000 $1,191,000 $504,000 $0 $629,000 29. 95th PI. SW Walkway from 224th St. SW to 220th St. SW Install sidewalk on 95th PI. W from 224th St. SW to 220th St. SW to improve pedestrian safety. Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) (Local) $100,000 $20,000 $334,000 $334,000 $434,000 $354,000 30. 232nd St. SW from 100th Ave. W to SR-104 Install sidewalk on one side of 232nd St. SW Possible Grant & Local Funds Engineering & Construction $850,000 (Federal, unsecured) (State) Local $130,000 $130,000 $720,000 $720,000 $0 $850,000 31 236th St. SW Walkway from SR-104 to 97th PI. W Provide sidewalk on one side of 236th St. SW Possible Grant & Local Funds Engineering & Construction $910,000 (Federal, unsecured) (State) (Local) $135,000 $135,000 $775,000 $775,000 $0 $910,000 32 84th Ave. W Walkway from 238th St. SW to 234th St. SW Provide sidewalk on one side of 84th Ave. W Possible Grant & Local Funds Engineering & Construction $395,000 (Federal, unsecured) (State) (Local) $75,000 $75,000 $320,000 $320,000 $0 $395,000 33. 2nd Ave. S Walkway from James St. to Main St. Provide sidewalk along short missing link. Local Funds Only Engineering & Construction $0 (Federal) (State) Local $40,000 $0 $40,000 34. 218th St. SW Walkway from 76th Ave. W to 84th Ave. W Install sidewalk along missing link Possible Grant & Local Funds Engineering & Construction $795,000 (Federal, unsecured) (State) (Local) $120,000 $120,000 $675,000 $675,000 $0 $795,000 35. 216th St. SW Walkway from Hwy. 99 to 72nd Ave. W Install 300' sidewalk on the north side of 216th St. SW from Hwy. 99 to 72nd Ave. W Possible Grant & Local Funds Engineering & Construction $150,000 (Federal, unsecured) (State) (Local) $150,000 $50,000 $0 $50,000 36. 4th Ave. Corridor Enhancement Walkway Create corridor improvements to encourage pedestrian activity along 4th Ave. N from Main St. to 3rd Ave. N (from Downtown retail to Edmonds Center for the Arts) Possible Grant & Local Funds Engineering & Construction $2,100,000 (Federal, unsecured) (State) Local, various sources $100,000 $100,000 $100,000 $1,000,000 $500,000 $1,000,000 $200,000 $250,000 $0 $1,150,000 37. ADA Curb Ramps Improvements Construct Citywide ADA compliant curb ramps where facilities don't exist nor meet current standards Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) (Local, General Fund $500,000 $500,000 $500,000 $1,500,000 $0 38. SR-104 @ 76th Ave. W Non -motorized Transportation Improvements Install ADA curb ramps, extend bike lanes,and complete signal modifications in order to improve non -motorized transportation safety. Traffic signal owned by Shoreline. Possible Grant & Local Funds Engineering & Construction $0 (Federal) (State, unsecured) (Local) $200,000 $40,000 $1,200,000 $1,400,000 $40,000 39. Pedestrian Safety Program Complete pedestrian safety improvements at pedestrian crossings Engineering $0 (Federal) E L tM 0 a r as E a� 0 a E _ 0 0 Q. _ 0 M m x in to N 0 N N 0 N a co N O N N 0 N 0 r _ a� E 0 2 a Page 2 Packet Pg. 206 8.3.a City of Edmonds Six Year Transportation Improvement Program (2021-2026 Project Name Purpose Grant Opportunity Project Phase(s) (2021-2026) Total Cost Source(s) 2021 2022 2023 2024 2025 2026 such as RRFB's, Flashing LED's at stop signs, and signage. Local funds & Construction $0 (State, unsecured) (Local, unidentified) $20,000 $20,000 $20,000 $20,000 $20,000 $20,000 $120,000 40. Downtown Lighting Improvements Install additional street lights on both sides of Dayton St. (cobra heads combined with pedestrian lights) and other locations within proximity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) Local $300,000 $1,200,000 $1,500,000 $0 41. SR-104 / Pine St Walkway: SR-104 from mid -block crossing - 400' north of Pine St. to Pine St. and Pine St. from SR-104 to 9th Ave. S Complete sidewalk missing links to improve pedestrian safety and connectivity to Edmonds Transit Station. Possible Grant Engineering & Construction $0 (Federal) (Sound Transit, unsecured) (Local) $250,000 $250,000 $2,500,000 $3,000,000 $0 42. Citywide bicycle Improvements Install bike lanes along 100th Ave.W / 9th Ave. W from 244th St. SW to Walnut St. and along Bowdoin Way from 9th Ave. W to 84th Ave. W Secured Grant Engineering & Construction $0 (Federal) (Sound Transit, secured) (Local) $150,000 $1,500,000 $1,650,000 $0 TOTAL $1,920,000 $3,070,000 $4,020,000 1 $4,174,000 $10,707,000 $6,049,000 Traffic Calminq / Non -motorized Transportation Safety Protects: 43. Traffic Calming Program / Non -Motorized Transportation Safety Traffic circles, speed cushions, radar feedback signs, bulb -outs, etc. Local Funds only Engineering & Construction $0 (Federal) (State) Local, Unidentified $15,000 $15,000 $15,000 $15,000 $15,000 $15,000 $0 $90,000 Ferry / Waterfront Protects 44. Ferry Storage Improvements from Dayton St. to Pine St. Provide additional ferry storage area closer to the Ferry Terminal (through striping revisions / C-Curb addition...). Possible Grant Engineering & Construction $357,000 (Federal, unsecured) (State) (Local) $357,000 $0 $0 TOTAL $0 $0 $0 $357,000 $0 $0 Trattic Planning Projects: 45. Citywide ADA Transition Plan Complete an compliance evaluation of all existing ADA curb ramps, as well as long range plan on how to address those defficiencies. Local Funds Only Engineering & Planning $0 (Federal) (State) (Local, General Funds) $150,000 $0 $150,000 46. Pavement Rating Study Analyse the pavement condition of all arterial, collector, and local streets to determine the stretches to be repaved as part of future annual overlays. Local Funds Only Planning $0 (Federal) (State) (Local / General Funds) $30,000 $30,000 $0 $0 47. Transportation Plan Update Update Transportation Plan (current Plan was completed in 2015) Local Funds Only Engineering & Planning $0 (Federal) (State) Local $175,000 $0 $175,000 TOTAL $0 $175,000 $180,000 $0 $0 $30,000 Total $108,829,000 $7,630,000 $10,955,000 $13,053,000 $18,900,500 $28,151,500 $30,264,000 Total Federal $2,356,000 $1,891,000 $2,521,000 $5,675,500 $13,227,000 $25,959,000 Total Federal (Secured) $1,256,000 $891,000 $0 $44,000 $0 $0 Total Federal (Unsecured) $1,100,000 $1,000,000 $2,521,000 $5,631,500 $13,227,000 $25,959,000 Total State $2,110,000 $3,000,000 $0 $2,772,000 $4,308,000 $500,000 Total State (Secured) $2,110,000 $3,000,000 $0 $1,500,000 $3,000,000 $0 Total State (Unsecured) $0 $0 $0 $1,272,000 $1,308,000 $500,000 Sound Transit (secured / unsecured) $1,700,000 $4,650,000 $8,500,000 $6,000,000 $0 $0 Total Local Fund $1,464,000 $1,414,000 $2,032,000 $4,360,000 $9,082,500 $3,805,000 Total Local (Fund 112) $74,000 $249,000 $66,000 $751,000 $3,957,500 $1,470,000 Total Local (Fund 125 / Fund 126) $990,000 $700,000 $700,000 $700,000 $700,000 $700,000 Toal Local (Fund 421) $0 $0 $0 $75,000 $575,000 $0 Total Local (Fund 422) $0 $0 $0 $263,000 $1,359,000 $0 Total Local (Fund 423) $0 $0 $0 $50,000 $150,000 $0 Total Local (Traffic Impact Fees) $0 $0 $500,000 $640,000 $500,000 $0 Total Local (General Fund) $345,000 $410,000 $711,000 $356,000 $250,000 $30,000 Total Local (unidentified) $55,000 $55,000 $55,000 $1,525,000 $1,591,000 $1,605,000 Page 3 Packet Pg. 207 8.3.b RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, APPROVING THE 2021-2026 TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND DIRECTING FILING OF THE ADOPTED PROGRAM WITH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION. WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted program with the Washington State Department of Transportation (WSDOT); and WHEREAS, the TIP identifies all planned projects over the next 6 years, along with the appropriate funding source; now, therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Transportation Improvement Program is hereby adopted pursuant c 0 to the requirements of RCW 35.77.010 and 36.81.121 to be effective on June YY, 2020 and to 0 N continue in full force and effect until amended. A copy of such Transportation Improvement c Program for the years 2021 to 2026 is attached hereto as Exhibit A and incorporated by this reference as fully as if herein set forth. a Section 2. The City Clerk is hereby requested and directed to file a certified copy of the Transportation Improvement Program with the Washington State Department of Transportation. -1- Packet Pg. 208 8.3.b RESOLVED this day of , 2020. ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. APPROVED: MAYOR, MIKE NELSON -2- Packet Pg. 209 8.4 City Council Agenda Item Meeting Date: 06/9/2020 Edmonds Community Solar Cooperative Lease Terms Amendment Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds entered into the Solar Energy Facility Site Lease Agreement on April 12, 2011. Located at the Frances Anderson Center, the purpose is to provide a solar energy facility on the rooftop for energy generation and to facilitate this Solar Services Agreement. Staff Recommendation Authorize the Mayor to Sign Amendment No.1 to Solar Energy Facility Site Lease Agreement. Narrative The Edmonds Solar Cooperative is in discussion with the City about the future of the Solar Energy Facility Site Lease Agreement for the installation and operation of the solar infrastructure at the Frances Anderson Center. An informational meeting was held with the board of the Solar Cooperative, the City's Facilities Manager and the Public Works Director to discuss and explore the future of the cooperative and the City's intentions for the Solar Energy Facility upon the end of the lease agreement as it is set to expire on July 1st, 2020. With the current health pandemic and economic uncertainty, an offer proposing the extension of the lease was made during the informal meeting. Amendment No. 1 to Solar Energy Facility Site Lease Agreement extends the expiration of the lease agreement for six months with an option for an additional six months. The future of the Solar Cooperative board remains undecided as a number of options are available to the City upon expiration of the lease agreement. 1- Renew the lease and maintenance agreement. 2 - Purchase the equipment from the Cooperative and operate as a City solar plant. 3 - Require the Cooperative to remove the solar panels and infrastructure and return the premises to pre -solar condition. Amending the terms of this agreement allows additional time for City staff to analyze and present specific options for the City Council's approval. Attachments: Solar Energy Facility Site Lease extension 6-1-2020 Packet Pg. 210 8.4.a AMENDMENT NO.1 TO SOLAR ENERGY FACILITY SITE LEASE AGREEMENT (Frances Anderson Center Project) WHEREAS, the City of Edmonds, a Washington municipal corporation ("Lessor"), and the Edmonds Community Solar Cooperative ("Lessee"), entered into an underlying Solar Energy Facility Site Lease Agreement dated April 12, 2011 ("Lease"); and WHEREAS, the Lease is for the location of a solar energy facility on the rooftop of the Frances Anderson Center for solar energy generation purposes to facilitate a Solar Services Agreement between the parties; and WHEREAS, the term of the Lease began on April 12, 2011 and is set to expire on July 1, 2020; and WHEREAS, the Lessor and Lessee have been in discussions regarding the future of the Solar Services Agreement, which may require an extension of the Lease; and WHEREAS, due to the ongoing COVID-19 pandernic and the related restrictions on City Council meetings created by Governor lnslee's Proclamation 20-28, which allows only remote public access to City Council meetings and therefore restricts meeting topics to only those matters that are "necessary and routine" or are necessary to respond to the COV1D-19 outbreak, the parties have agreed to extend the Lease to allow time for the City Council to consider any recommendations relating to the Solar Services Agreement and related Lease; and WHEREAS, the Lessor and the Lessee have agreed to extend the expiration date of the underlying Lease to December 31, 2020, with the option to extend the Lease an additional six months, through July 1, 2021, should additional time be needed by the parties to finalize discussions on the Lease and the related Solar Services Agreement; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The underlying Lease of April 12, 2011 between the parties, which is incorporated by this reference as if fully set forth herein, is amended in, but only in, the following respect: 1.1 Term of Lease. Section 3 of the Lease shall be revised to read as follows: 3. Term: Termination. The term of this Agreement shall conunence on the Effective Date and shall expire on December 31, 2020 (the "Term"), which expiration date shall be extended to July 1, 2021 upon written agreement of the Parties, provided however, unless Lessor has exercised its Buyout Option under Section T6 of the Solar Services Agreement, Lessee's right to access the Premises shall survive for a period of sixty (60) days following the expiration or earlier termination of this Agreement for the sole purpose of removing the SEF from the Premises. Without limiting the generality of the foregoing, if construction of the SEF does not Packet Pg. 211 8.4.a commence on or before October 1, 2011, this Agreement shall terminate by its terms and shall be of no further force or effect, unless otherwise agreed in writing by the Parties. All construction and installation activities associated with the SEF shall be completed on or before December 31, 2012. Failure to complete construction and install shall trigger a default. [.Upon the expiration or earlier termination of the Solar Services Agreement, Lessee shall quitclaim and surrender to Lessor all of Lessee's right, title, and interest in and to the Premises by executing and recording a quitclaim deed or other instrument evidencing the termination of this Agreement_ 2. In all other respects, the underlying Lease between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth. herein. DATED this day of tiJ , 2020. LESSOR: LESSEE: CITY OF EDMONDS EDMO OMMUNITY SOLAR CO TFVE Michael Nelson, Mayor Printed Name: C A L 0 V O t-- � Title: ATTES TIAUTHENTI CATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 212 8.4.a STATE OF WASHINGTON) )ss COUNTY OF S"L p)oAt3 to) On this `':�7r day of � lk 2020, before me, the under -signed, a Notary Public in and for the State of Washington, duty commissioned and sworn, personally appeared 0 ck� i C) V CA I _ and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that belshe was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. xx"OSHINE,�,,�� ,. ZC�� oTA o • t NOTARY PUBLIC m• • `t °UB O , •� _ .Iy commission expires. Packet Pg. 213 8.5 City Council Agenda Item Meeting Date: 06/9/2020 Edmonds Cares Fund Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History The Federal CARES Act has allocated $1,265,100 in reimbursable funds to Edmonds for expenditures associated with response and recovery to the COVID-19 health and economic crisis. These funds may be used to cover a local jurisdiction's expenses related to measures, actions, purchases necessary to the function of government in response to the crisis, and also to cover expenses associated with the provision of economic support in connection with the COVID-19 crisis. Federal guidelines expressly offer the example of "grants to small businesses to reimburse the costs of business interruption caused by required closures." Staff Recommendation Forward for approval to the 6/16/20 City Council Agenda. Narrative In light of the provisions of the Federal CARES Act, the Administration proposes to create the Edmonds Cares Fund, with the following two intended programs: Business Support Grant Program - $800,000 in grants (in the form of forgivable loans) of up to $10,000 for eligible businesses. Here are the eligibility criteria: Retail, restaurant/cafe, personal service, entertainment establishments - with particular consideration of businesses owned by people of color, women, veterans, and other minorities 2 to 30 employees At least 30% loss in business/revenue year over year in April and/or May At least one year in business as of April 1, 2020 Not already recipients of State or County business support grants Geographic distribution across the City will also be a consideration in the implementation of this grant program. In order for the loan to be forgiven (and become a grant), recipients will be required to stay in business for at least four months after receipt of the funds. While most businesses have suffered during this economic crisis, storefront businesses that typically rely on walk-in customers and foot traffic, including those owned by people of color and women, have felt Packet Pg. 214 8.5 the pain the worst. Business revenue has dropped - in some cases by up to 90%. These retail, restaurant/cafe, personal service and entertainment establishments provide hundreds of jobs in our community for entry-level and lower -skilled workers who earn less than $20/hour. By receiving grants that will help them stay open, these businesses will be able to help local employees get back to work and earn a living. This, turn, will help lower -income households in Edmonds who have suffered financially during this crisis. Reimbursement of City Expenses - $465,100 in Edmonds Cares Fund monies will be used to help defray the mounting, unbudgeted costs associated with the City's functions, services and support in response to the COVID-19 outbreak, including such things as: extra custodial staff to be in place when public buildings reopen and facilities must be sanitized multiple times each day and other additional temporary staff requirements, additional maintenance and security measures for parks facilities, PPE gear for all public -facing city staff (specialized eyewear, gloves, wipes, etc.), the creation of extra signage, portable restroom rentals, etc. Packet Pg. 215