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2020-06-16 City Council - Full Agenda-25971 4. o Agenda Edmonds City Council V ,HvREGULAR MEETING VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 JUNE 16, 2020, 7:00 PM PERSONS WHO WISH TO PARTICIPATE IN THE AUDIENCE COMMENTS PORTION OF THE MEETING MAY CONNECT VIA ZOOM AT ANY POINT BEFORE THE CONCLUSION OF THE AUDIENCE COMMENTS PERIOD. PERSONS WILL SIT IN A VIRTUAL WAITING ROOM UNTIL THEIR TURN TO SPEAK. WHEN THE PERSON ENTERS THE LIVE COUNCIL MEETING, THEIR TIME WILL BEGIN. SPEAKERS SHOULD BEGIN BY STATING THEIR NAME AND CITY OF RESIDENCE. THE CLERK WILL BE THE TIME KEEPER AND PROVIDE A 30-SECOND WARNING AND A FINAL WARNING WHEN THEIR TIME IS UP. THE PERSON WILL BE REMOVED FROM THE MEETING AND THE NEXT SPEAKER WILL ENTER THE MEETING. PERSONS MAY CONNECT WITH A COMPUTER OR SMART PHONE AT: HTTPS://ZOOM. US/S/4257752525 OR JOIN MEETING BY PHONE AT: 888 475 4499 (TOLL FREE) OR 877 853 5257 (TOLL FREE) MEETING ID 425 775 2525 PERSONS NOT WISHING TO PARTICIPATE IN AUDIENCE COMMENTS MAY CONTINUE TO MONITOR THE LIVESTREAM ON THE CITY COUNCIL MEETING WEBPAGE, CABLE TV, OR TELEPHONE BY CALLING (712) 775-7270, ACCESS CODE 583224. CALL TO ORDER/FLAG SALUTE LAND ACKNOWLEDGMENT "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER." ROLL CALL APPROVAL OF THE AGENDA Edmonds City Council Agenda June 16, 2020 Page 1 5. AUDIENCE COMMENTS (HTTPS://ZOOM.US/S/4257752525 OR (TOLL FREE) 888 475 4499 OR 877 853 5257 MEETING ID 425 775 2525 6. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of June 9, 2020 2. Approval of claim checks and wire payments. 3. Snohomish County Public Defender Association Contract 4. Authorization for Mayor to sign a Grant Agreement for the Dayton Street Pump Station Project 5. Edmonds Community Solar Cooperative Lease Terms Amendment 7. ACTION ITEMS 1. Edmonds Cares Fund (30 min) 2. Contract Change Order for Dayton Street Utility Replacement Project (15 min) 3. Wastewater Treatment Plant Incinerator Replacement Project Update and Recommendation (45 min) 8. STUDY ITEMS 1. Community Services Resource Guide (10 min) 9. MAYOR'S COMMENTS 10. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda June 16, 2020 Page 2 6.1 City Council Agenda Item Meeting Date: 06/16/2020 Approval of Council Meeting Minutes of June 9, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-09-2020 Draft Council Meeting Minutes Packet Pg. 3 6.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES June 9, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember ALSO PRESENT Zach Bauder, Student Representative 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Angie Feser, Parks, Rec. & Cultural Serv. Dir. Jessica Neill Hoyson, HR Director Pamela Randolph, Treatment Plant Manager Rob English, City Engineer Thom Sullivan, Facilities Maintenance Manager Bertrand Hauss, Transportation Engineer Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:02 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Olson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF CONSENT AGENDA ITEMS Edmonds City Council Draft Minutes June 9, 2020 Page 1 Packet Pg. 4 COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF DUNE 2, 2020 2. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 5. AUDIENCE COMMENTS (SUBMITTED TO PUBLICCOMMENTAEDMONDSWA.GOV) See Attached. 7. ACTION ITEMS 1. WATERFRONT CENTER PUD EASEMENT Parks, Recreation & Cultural Services Director Angie Feser explained even with COVID related delays, construction of the new Waterfront Center has resumed with completion slated for October 2020. Once finished, the public -private partnership between the City and Edmonds Senior Center will provide an approximately 26,000 square foot community facility for public programs and rental space. She explained tonight's objective is Council's consideration of approval of both the release of an existing easement and authorization of a new PUD utility easement for the Waterfront Center. This was originally scheduled on a March agenda but was delayed due to the COVID situation. Installation of the power utilities is dependent on approval of the easement. The project is in the PUD Utility installation queue; if the easement is delayed, there is possibility this project could be lowered in PUD's queue. The 2.7 acre parcel is owned by the City and the Waterfront Center is owned by the Edmonds Senior Center. Ms. Feser reviewed: Existing PUD Easement o Authorized in 1977 0 7-feet wide o Straight line connection from the power pole to the previous building o Easement no longer functional so it should be vacated Drawings of aerial view of former Senior Center building and new Waterfront Center site plan o Reason for new easement is revised layout of the site and the new location of the transformer Proposed PUD Electrical Easement 0 5-feet wide o Underground easement from pole to transformer o Parking lot location o Minimizes landscape impact Councilmember Olson commented there has been a great effort by the City to ensure the wires were undergrounded and she wanted to ensure there was no language in the easement that changed how that was executed now and in the future. One of the whereas clauses still contains "over," so she planned to make a motion to amend that. Council President Fraley-Monillas asked staff to address Councilmember Olson's comment. Public Works Director Phil Williams said he forwarded a question from Councilmember Olson to Henry Schroder, the City's project manager on construction of the City's facilities and very familiar with the Waterfront Center. He stated the easement was for buried utilities and there was no allowance for overhead utilities in the new easement. As Mr. Schroder was convinced, Mr. Williams said he was as well. Edmonds City Council Draft Minutes June 9, 2020 Page 2 Packet Pg. 5 6.1.a Council President Fraley-Monillas asked why that was not written into the contract. Mr. Williams said he had nothing to do with negotiating the easement and had no other information beyond what Mr. Schroder stated. Ms. Feser said the language has been revised to address this issue. City Attorney Jeff Taraday said when he received the proposed easement from PUD, he removed all the language related to overhead; one reference was missed in the whereas clause that Councilmember Olson highlighted. He said there was no issue with underscoring the City's intent regarding this easement to make it crystal clear this was not an easement for overhead utilities. Council President Fraley-Monillas asked if it could be changed as a scrivener's error. Mr. Taraday said he preferred the Council take action as he is generally reluctant to unilaterally make such changes without Council direction. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE WATERFRONT CENTER PUD EASEMENT. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO AMEND TO REMOVE THE LAST REMAINING REFERENCE TO "OVER" IN THE WHEREAS CLAUSE ON PAGE 81, 8TH LINE FROM THE BOTTOM OF THE PAGE. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 2. WASTEWATER TREATMENT PLANT INCINERATOR REPLACEMENT PROJECT UPDATE AND RECOMMENDATION Mr. Williams introduced Pamela Randolph, WWTP Manager; Lonn Inman, Ameresco; and Dave Parry, technical consultant hired by the City. Mr. Williams advised that a significant amount of literature that Dr. Parry authored or co-authored had been forwarded to Councilmembers that illustrates the depth of knowledge he has in this area and places around the country that are going through the same evaluations as Edmonds with regard to replacing an incinerator or at least looking for newer and greener biosolid management options. Mr. Inman will be the project manager for Ameresco; Ameresco has the contractual relationship with Department of Enterprise Services to deliver this work and provide the appropriate guarantees. Ms. Randolph has been working hard on this project for several years, working up to this particular project, incinerator replacement and carbon recovery project. Mr. Williams reviewed: • Overview of the ESCO project delivery approach o Guaranteed Maximum Price o Guaranteed Performance o Guaranteed Energy Savings • Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling systems o Replaced a too large, inefficient blower with a new turbo -blower — reduced 345 tons CO2E o Put in fine bubble diffusers and another high-tech blower for more energy efficient 02 transfer o Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses o Net results — 1,146 Tons/yr. CO2E reduction + annual savings of $201,182 • Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project o Add Pyrolysis/Gasification system produced by Ecoremedy o Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additional 577 tons CO2E • The existing incinerator needs to be replaced sooner rather than later Edmonds City Council Draft Minutes June 9, 2020 Page 3 Packet Pg. 6 6.1.a o It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years) o Maintenance costs are climbing quickly and several major sub -components are running on borrowed time as well o It is nearing the 50% replacement threshold requirement set by USEPA o To make any additional major investments to extend its life will trigger replacement o We must complete construction in one low -flow summer period or face much higher costs for hauling & disposal o Lead time on the major equipment package is 9 months — further delay risks carrying the project over to 2022, a full year postponement. Ecoremedy is the best option for Edmonds o The option of Anaerobic digesters in Edmonds is just not realistic o A new incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful product o That leaves the "greener" options of Pyrolysis and Gasification • Pyrolysis o A perfectly good technology and two great companies Centrisys/Bioforcetech o Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+) o Their project did not have a positive energy balance so would likely not have been eligible as an ESCO project o It required a new building which wasn't particularly popular • Gasification/Pyrolysis o Ecoremedy ■ A better choice for Edmonds on many fronts. Cheaper initially by $34M, will save an estimated $341,000 every year thereafter in operations and maintenance expenses, does not change the appearance or profile of the WWTP (neighbor friendly), and also produces a "green" biochar end -product. Moving to this project is a win for the City and is the result of the City's additional due diligence. • Contract documents presented in Agenda Packet: Total Funding $26,275,016 ESCO Professional Services Total $7,174,554.64 ESCO Measurement and Verification Total $7,176.00 ESCO Construction Total $18,794,558.36 DES Energy Program Project Management Services Total IAA $298,727.00 • Final Contract Documents Total Funding $26,121,040 - Savings of $154,000 ESCO Professional Services Total $5,315,264.08 ESCO Measurement and Verification Total $647,496.00 ESCO Construction Total $19,861,303.20 DES Energy Program Project Management Services Total IAA $296,967.72 • Disadvantaged business participation - Current plan as of 6/9/2020 State of Washington/ Anticipated Percent Anticipated Dollar State certification category Agency Goals of Contract Amount Value of Contract Goals Amount Goals Minority -owned businesses 10% 5% $750,000 Women -owned business 6% 3% $450,000 Veteran -owned business 5% 2% $300,000 Small/mini/micro business 5% 2% $300,000 Total $1,800,000 Edmonds City Council Draft Minutes June 9, 2020 Page 4 Packet Pg. 7 6.1.a Mr. Williams relayed Mr. Inman has discussed looking at local businesses who could work on this project as well. Those may not be minority, women or veteran owned but there is an advantage to using local businesses on a project. More information may be provided later. Council President Fraley-Monillas read an email received at 5:30 p.m. from one of the staff representatives: Good evening. In the Council's Council packet tonight, on the action item regarding the WWTP, I believe the City Council should publicly acknowledge that it intends to make its decision to use gasification technology provided by one small sole vendor - a proprietary technology - without all the information in hand. Please note that on packet page 156, City management staff rejects a replacement of the current sewage sludge incinerator while noting this option has not been fully evaluated for energy and operational costs." She asked Mr. Williams for a response. Mr. Williams said they do not agree with the statement. He has not seen the email; the author did not copy their manager or department head. Council President Fraley- Monillas clarified it was only sent to Council. Mr. Williams said they have told Council everything they know about replacing the existing worn out incinerator with a new incinerator. It does not meet any of goals the Council has set for energy savings and/or other environmental goals in the City. A new incinerator costs more than the other available options. A new incinerator was considered; he referenced an email he sent today with the cost of a Suez incinerator done in 2017 that it did not include demolition, sales tax or modifications to the Edmonds property to host that technology so all the numbers were much smaller. He summarized, relatively speaking, an incinerator is still more expensive. Council President Fraley-Monillas relayed her concern with the statement, this is proprietary technology provided by one small, sole vendor, and asked if that was accurate. Mr. Williams answered all the technologies are proprietary; they have a technology to sell and they protect that technology. That would be true of Bioforcetech, Ecoremedy as well as anyone selling an incinerator as they have patents on the aspects of their projects. Proprietary is buzz word. He was unsure where the author was getting their information, it certainly was not from management team because no one has asked any questions. Council President Fraley-Monillas clarified, the email was from their representative Liz Brown. Mr. Williams said he has seen that email and responded to it; he did not agree with her conclusion. Her viewpoint seemed to be that these technologies are not that well proven on biosolids. There is some truth to that; there is one really good operating example of a straight up pyrolysis project that has the Bioforcetech in it in California and one with the Ecoremedy package operating in Pennsylvania. Those are on biosolids, but those technologies have been around for years and there is nothing new about the theory of gasification and pyrolysis. He recalled Dr . Parry answered the question last week, if these technologies are that promising, why haven't they been in wider use on biosolids. Dr. Parry explained pyrolysis and gasification have been around for decades, but it is a new and emerging technology. The reason why there are more now is the change from disposal of solids to recovery of solids, particularly biochar. There's a realization of the value of minerals and nutrients in the biochar, instead of just burning it and producing an ash, to be able to produce a renewal source and the market is growing for that. He agreed there were very few pyrolysis gasification systems installed in the U.S.; there are more in Europe but it is not prolific and is still very select. With the limited space in Edmonds, it is the ideal application of such technology. The only other technology would be to remain with incineration which although there are more incinerators around, there is a trend toward going away from incineration and toward pyrolysis gasification or digestion. Digestion has come up several times; it is the first technology that is considered, but it requires space and costs money. It is not an either or, digestion can go with incineration and pyrolysis. Like the Bioforcetech technology in Redwood City, it follows digestion. Edmonds City Council Draft Minutes June 9, 2020 Page 5 Packet Pg. 8 However, due to Edmonds' limited space and the attention to cost, in this case the technology of pyrolysis and gasification and not installing digestion makes more sense. Councilmember Olson asked Mr. Williams if Dr. Parry's credentials could be made available to the public. Mr. Williams suggested Facebook, the City's website, etc. or anywhere she thought people could access it. Councilmember Olson suggested the City's website under Public Works and also on Facebook. Mr. Williams suggested having it on the front page of City's website for a week or so. Councilmember Olson commented this a big purchase and she understood citizens being wary. She has been following this for longer than most and as a result has a level of comfort. She also had a level of comfort with Mr. Williams as well as Ms. Randolph who is amazing and has done a lot of research and is totally behind this concept. This has something to do with the identity of the City; if Edmonds is committed to the environment, we do not want another incinerator where the waste products are in excess of what we're supposed to be doing environmentally. Although she would prefer that the incinerator did not need to be replaced and to wait 1-3 years when others have replaced their incinerators with this technology, but that is not the scenario the City is in. Especially due to ESCO's involvement, that insurance takes a lot of the burden off the City in this project and the people who are behind it should give citizens a lot of comfort. She invited the public to dig into who has been involved in studying and making this recommendation and ask more questions of Councilmembers and Mr. Williams this week to get comfortable. Councilmembers and citizens should feel ready to proceed but she understood there were concerns due to the amount of money that would be invested in this project. She thanked the team for considering local businesses. Councilmember Buckshnis recalled she asked Mr. Williams for the white paper and information from Dr. Parry which he provided; she had not had an opportunity to read the information. She agreed with Councilmember Olson's suggestion to make that information available to the public. She relayed some citizens are concerned with the biosolids aspect that do not go through pyrolysis and gasification. She was also concerned because it is a lot of money and she wanted to ensure all the WWTP partners are involved even though Edmonds is leading the project and it will be installed on the City's property. Councilmember Buckshnis asked if the agreement between Edmonds and its partners had been signed and if the partners agreed with using gasification. Mr. Williams answered the agreement does not discuss gasification, pyrolysis or any particular biosolids technology. The agreement is a financial document that describes things that the City, as the managing partner, feels are necessary and how they will be paid for. Staff has regular discussions with the partners about why they do things, what they are doing, what will be done in the future and they are provided a capital forecast a year in advance so they can include it in their budget which has worked well. He agreed this was a significant investment that the partners were aware of as it is discussed at every quarterly meeting with the partners. Councilmember Buckshnis agreed that Edmonds runs the show because it is the City's land and asked if the City would have any liability if one of participants decided they did not want to use gasification and would rather have an incinerator. Mr. Williams answered he could not see how; it is the City's site, the partners cannot do something on the City's site that the City does not want. The liability would be if a partner did not pay their share, they would be in breach of the existing and the new agreement. Councilmember Buckshnis recalled WPPSS a long time ago with nuclear plants in the Richland area where one entity took on all the debt and everyone bailed. There has not been a discussion about financing; if the Council commits to this project, it is also committing to financing the City's share or the entire project. She asked what happened if one of the partners did not pay. Mr. Williams answered that was a good question without an answer. For example, if Mountlake Terrace, whose entire wastewater flow comes to the WWTP, quit paying their bill, Mr. Taraday would facilitate enforcing the contract. It wasn't like a huge cork could be put in the pipe to stop their wastewater flows; their wastewater would continue to come to the Edmonds Edmonds City Council Draft Minutes June 9, 2020 Page 6 Packet Pg. 9 WWTP. In 35 years of being partners in the WWTP, that has never happened so he did not see it as a realistic development. However, if it did, it would require a legal solution. Councilmember Buckshnis commented on the lack of public participation and the public's anxiety that the City has not dealt with the financial aspect. Last week staff said the Council had until July I' and now are saying a decision needs to be made tonight. Mr. Williams said a decision needed to be made by July 1" Councilmember Buckshnis said she has had a number of conversations with the public today. She thanked staff for emailing the information, noting she had not yet had an opportunity to read it all. She preferred to wait a week and make the information Dr. Parry available to the public as there is only one plant operating that is in Pennsylvania. Councilmember Buckshnis said she also was comfortable with Ms. Randolph's involvement. The Council needs to discuss the entire package include the finances, whether the City plans to finance the entire amount, etc. She recalled indications that pyrolysis was $18 million, but last year $30 million was included in the CFP. Mr. Williams said he sent out information using 2017 numbers; without including expensive things that would apply to all three technologies. Cost estimates were done on incineration, pyrolysis and gasification. Incineration was the most expensive, pyrolysis was the second most expensive and gasification was the cheapest at that time. He provided that to the Council so they could see that incinerator is not some low cost option; it is the highest cost option, it does not do anything environmentally and it has high O&M costs and very high energy costs. Mr. Williams explained there was no real reason that he could think of to spend any more time on incineration. Of the commercially available, proven to some extent, greener technologies, the ones they have confidence in and the ones that appear to work out best from a cost and environmental standpoint, the team recommends Ecoremedy because it hits the mark on all those elements. The team is confident in it, excited about it and he believed it would prove to be good decision. Borrowing is an important issue; packaging it up right can save money and the City's bond advisor Scott Bauer has suggested an interest rate of 2.7% for a 20 year bond may be available. The issue of financing is the same regardless of the technology that is selected. He preferred to focus on a technology choice knowing that once that choice is made, there is time to put together information regarding financing, to work with the partners and to get their Councils and the Edmonds City Council of one mind, and then pull the trigger later this year on financing. Councilmember Buckshnis said she was trying not to disagree with Mr. Williams; she spent an hour talking to a scientist today who calmed down when he realized Project B was gasification. She sent him Dr. Parry's papers. When/if the Council says yes, they are committing to $23 million so they need to look at everything. She also wanted to allow citizens to get up to speed; it has been very frustrating for many citizens because they are not able to make public comment or are not getting the data. It would be advantageous to step back and answer questions that are nagging people. Mr. Williams suggested when Councilmembers receive an email from someone interested in this topic and asking questions, that they forward them to him and he will be happy to respond. He has not seen any emails other than the one from Mr. Neff that Councilmember Buckshnis provided today which he responded to. Councilmember Buckshnis said although the book he read is dated, that does not mean it is not viable information. Some people are anxious that the City spent $2.1 million in utility funds last year for a project that everyone thought would move forward and now is not and now the City is on to a new project. There are people $2.1 M for project through move forward on, not moving forward and now on a different project. Councilmember Buckshnis said the Council meeting via Zoom is causing people to wonder. They want to know why now and she has asked them whether they want the incinerator to break down. She will suggest Mr. Neff call Mr. Williams tomorrow. His email expressed his concern about biosolids and provided several references. Mr. Williams said the date of the book Mr. Neff read and commented on was published in 2014, Edmonds City Council Draft Minutes June 9, 2020 Page 7 Packet Pg. 10 6.1.a the only thing he could have been looking at was more conventional biosolid solutions in the U.S. such as anerobic digestion, land application, and other things that were the norm not that long ago. They all have issues and are expensive and there are issues with putting biosolids on agricultural land such as PFAS and heavy metals. That is not the proposal. Councilmember Buckshnis said it would be advantageous to postpone this for 1-2 weeks to make Dr. Parry's work available on web and to look into the financial aspects. Ms. Randolph said pyrolysis and gasification have been around a long time, Ecoremedy has been in existence since the early 90s and have installations all over the country and in Australia. She shared a conversation she had with an EPA person last year that they thought the solutions with biosolid projects of yore were the future and now they are realizing they boxed themselves into a corner and are looking at new technologies as well. Dr. Parry said the key thing is looking at the product itself and what is used with it. For decades, 60-100 years, the discussion has been regarding stabilized solids, digested solids, and land application and the benefits and getting the energy from it. Recently there have been concerns with PFAS and PFOS. Pyrolysis can reduce and even eliminate that contaminant in the biochar. A lot of the naysayers and concern with application of biosolids on land is due to the difficulty proving a negative, that the low concentrations are not a problem. Clean biosolids and Class A biosolids can still contain PFAS. Dr. Parry said one very important thing that gives him comfort with gasification and the option of pyrolysis is that with Ecoremedy's system, the fact that either a biochar can be produced for land application or energy (higher value for land application), but if that becomes a problem, Edmonds would have the option to not produce biochar and produce concentrated minerals. Having that flexibility with the regulations is huge. Half of the biosolids in the U.S. are land applied. Having the option to produce biochar or concentrated ash would not force Edmonds into having to distribute biosolids or biochar on a land application which is a huge risk mitigation. As good as Bioforcetech's system is, they produce a nice biochar that has been shown to be low on PFAS, that's the product that's produced versus Ecoremedy which can do either a biochar or a concentrated ash. That flexibility is a risk mitigation which is the reason for the trend more toward gasification. Many facilities, particularly those that already dry biosolids, have in their risk mitigation that they would be triggered if other contaminants that can be removed by pyrolysis or gasification become more prevalent. Right not it is not banned or regulated, it is only being studied. But if that become issue, their plan would be to put in pyrolysis or gasification in addition to the drying they are already doing. Edmonds would be a step ahead of that; Edmonds is basically jumping ahead of the technology which he acknowledged was newer because it has not been in demand in the past. There are successful systems including the Morrisville, Pennsylvania Ecoremedy facility, the Bioforcetech facility in the Silicon Valley and the dewatering facility in Redwood City. Councilmember Paine commented last week's presentation and tonight's presentations were very thorough. She asked a hypothetical question, if the City was looking at this project 2-3 years in the future, would there were any pending technology, environmental or outcome improvements that could be foreseen or anything that was coming up in near term that Edmonds should know about. Otherwise, she said this was very cool technology and agreed the Council needed to look at financing and payment terms. Dr. Parry responded he stays up on and researches new technology. Although he cannot forecast the future, from the patents that have been filed and new technologies, they take years to develop. Looking at a crystal ball, in a few years he would see more Ecoremedy systems installed in the U.S. including more for manure, biosolids and industrial waste. He could also foresee more Bioforcetech and more pyrolysis added onto existing successful systems. With regard to digestion, there is a lot of progress on getting more digesters and getting 3-4 times out of the footprint. He is doing research on digesting the recalcitrant carbon that doesn't get digested in conventional digesters so there is more gas and more reduction. Even with that breakthrough, it would not be enough to make digestion viable in Edmonds. He expected there to be some great progress. Dr. Parry explained another thing that is trending is the combination; in one of his presentation, he called it biothermal systems, the combination of biological, whether it is digestion and then thermal, incineration, Edmonds City Council Draft Minutes June 9, 2020 Page 8 Packet Pg. 11 6.1.a gasification, pyrolysis are combined. That is being seen more; not either or but complimentary. Edmonds is combining a thermal process with a biological wastewater process. Another thermal drying process to produce a product is being tested in Brisbane, instead of using energy to dry, they are using a chemical exothermic reaction and adding chemicals. With wastewater, they try to do it biologically, and if it can't be done biologically, they use chemicals or a combo and if that can't be done, they look at thermal. What is happening is an integration rather than development of new technology. Some exotic technology was proposed 20 years ago that is still being studied; once physics are involved, high enough temperatures and pressure can convert anything to elemental carbon. He saw a trend with gasification pyrolysis as there are several on the horizon around the world. The only difference he could foresee was a greater comfort and Edmonds would be one of several rather than the second. Ms. Randolph said in 2013 the City had an opportunity to work with Envirocare who was developing a mercury module due to a new regulatory processes for mercury removal in incineration. Envirocare did testing in the Edmonds facility which allowed Edmonds to be one of first to use this technology and saved the City millions. She saw that as a possibility due to Ecoremedy returning for a couple years and doing onsite optimization. Ecoremedy will continue to be engaged and when improvements are available, they want Edmonds to be successful because if Edmonds is not successful, they will not be successful. If the project is delayed 1-2 years, more money will be put into repairing or replacing the incinerator. Councilmember Paine clarified she was interested in whether there were any technological advances in the near term. Dr. Parry said the short answer was he did not know of any that would change the outcome, noting if he did, he would speak up. Councilmember Paine commented it was great to know the City will have technical assistance for years. Mr. Williams said it was somewhat like having a computer at a mid-life crisis and deciding whether to replace it and get the benefit of the new technology or waiting. He commented there will probably always will be new developments or twists. Councilmember Paine said she would hate to miss out some upcoming transformative technology. Councilmember K. Johnson recalled the statement that the WWTP must meet new source performance standards for air emissions by the USEPA at the point that the total investment exceeds 50%. She asked what the differences in performance standards for air emissions are. Mr. Williams answered the City is permitted as an existing incinerator and the operation is being scrutinized and requiring improvements in incinerators that don't or can't meet the new source performance standards. The goal of the regulations is to push facilities into meeting the standards or to adopt a different technology. USEPA does not want to see more incinerators or even the existing ones continue to operate. They will allow existing incinerators to operate under strict guidelines, one of which is the investment trigger. Ms. Randolph said the City's incinerator cannot meet the new source performance standards and is barely meeting regulations now. The new regulations will probably require carbon filter, more odor control or scrubbing equipment, probably a two -stage scrubber. The City is teetering on meeting pH limits so that would require modifications. The City is also having trouble meeting minimum and maximum temperatures and would need retrofits for pH probes. A new incinerator would be required as the existing incinerator cannot be modified. Dr. Parry said it would put Edmonds in a terrible situation. If there was a major breakdown that triggered that, the City could not just make repairs to get it running because the WWTP would be unable to get the air permit to operate without installing the additional equipment. That is the dilemma, if permitting triggers the new requirements, much more money would be required to be spent to meet the new source performance standards, putting money into an incinerator that needs to be replaced. Mr. Williams summarized that would force the City to throw good money after bad or put lipstick on a pig. Ms. Randolph added that a new incinerator would not fit in the existing space. Edmonds City Council Draft Minutes June 9, 2020 Page 9 Packet Pg. 12 Councilmember K. Johnson said she was trying to understand what happens if the WWTP exceeds 50% of the original cost after factoring inflation. Dr. Parry it would trigger a requirement for additional controls on the equipment; the City could not just fix what broke, but would have to install more emission controls to meet the more stringent standards before a permit would be granted. Mr. Williams said there would be an order from USEPA to come up to standards and a compliance schedule, some regulatory action would be taken that would force the City to do what the regulation require. Councilmember K. Johnson asked where the replacement fits with that; if the WWTP exceeded those limits during the time period before the replacement project and would the fact that the City has entered into a 2-year process satisfy regulators. Dr. Parry compared it to a consent decree in negotiations; at that point, the City could say they were planning a replacement that would reduce odors and meet the standards or in the meantime the City operates at the high expense of hauling off solids or be fined, etc. The USEPA recognizes that City needs to do something and it would be possible to negotiate. Ms. Randolph said the City has been working with the local Region 10 EPA representative for about two years. Approximately 1'/2 years ago EPA contacted the City about a permit limit; staff told the EPA about the City's project. Edmonds was first on his list to talk to and after the conversation about the City's project, the City moved lower on his list. The EPA has denied monitoring petitions and are working with the WWTP on a new monitoring plan which also requires modifications. For example, instead of 6-7 original monitoring positions on the incinerator, there are now 9 and EPA wants a couple more. She believed EPA was working with City knowing a project being considered; if the City does not move forward with a project, the permit will be issued fairly quickly. Mr. Williams said the current incinerator will need to be replaced with something that will cost between $25-30 million, regardless of the technology. That is an expense the City will have to incur and the cost will increase the longer you wait at a rate that usually exceeds the rate of inflation. At the same time, the City would not be getting the advantage of the $350,00/year savings with the new technology due to higher O&M costs. The City has the ability to do this project now, the interest rates are very attractive, the technology is plenty proven enough and ESCO provides guarantees. If there are any doubts about the technology, in an ESCO delivery system, those risks are passed onto the ESCO company and they have to be convinced this technology would continue to deliver the performance that is guaranteed. Councilmember K. Johnson asked if the ESCO guaranteed the $2.1 million spent to date. Mr. Inman answered so far they have not been contracted to build a project; so far they have been contracted to develop design documents, energy calculations, etc. There is nothing to guarantee yet, there is no performance or equipment delivered. The guarantees apply to the equipment performance that would be installed in the project the Council is considering. The way that the guarantees works, if the project is built for less than the G-max cost, any savings go back to the City. For example, if the cost was $1 million, and the project was constructed for $900,000, the City keeps $100,000. If the project goes over the G-max price, that is on Ameresco. Councilmember K. Johnson observed there was no guarantee for the design phase that the City entered into last year; the guarantee is if the City contacts with the company for the project. Mr. Inman said the guarantee in the current contract is a fully developed design package has been produced, but a system has not been installed. Dr. Parry explained the design is wrapped into a constructed project; the $2 million spent to date provided confidence in Project B going forward and those design cost are included in the final product when built. Mr. Inman referred to Councilmember Buckshnis' comment about switching to a different project after spending $2.1 million, advising much of what done in the design phase of Project A carried over into Project B. There would not be a Project B developed at this point without the design and discovery work done over the last three years in Project A as a lot of the design carried over. It was not really switching to a different project, it was switching to a slightly different technology from Bioforcetech which was strictly pyrolysis to the Ecoremedy system which is pyrolysis and gasification. Councilmember K. Johnson Edmonds City Council Draft Minutes June 9, 2020 Page 10 Packet Pg. 13 6.1.a thanked him for that explanation, commenting that was not clear before when Projects A and B were compared and it was good to know that that work was meaningful and moved the project forward. Councilmember Distelhorst thanked staff and Ameresco for updating the number and expressed his support for including local businesses. With regard to the expected tax exemption from the Washington State Department of Revenue, he asked when a determination regarding that exemption would be made, before the project or after construction and biochar is being produced. Ms. Randolph answered staff is working with Lighthouse Law on an evaluation. Once a go-ahead is given, there will be a business case evaluation to determine the best end source for the product, whether it is to create biochar and take it to eastern or western Washington, or is it better to produce concentrated minerals until the sources in western Washington are developed to reduce trucking costs. That answer will be available after the analysis has been completed and working with Lighthouse Law and the Department of Revenue who will issue a tax exemption. At this point, there is a tax exemption, basically the fertilizer value, if the solids are distributed in eastern Washington. Once there is a product to sell, the City can request a tax exemption. The analysis will determine the best place to take the product, the most economical and the lowest trucking costs. Mr. Inman relayed his understanding that the Ecoremedy project in Pennsylvania did qualify for the sales tax exemption. Ms. Randolph said the tax exemption is on the production train; it could apply to polymer costs, the equipment that produces the end product, etc.; most of the equipment package would be tax exempt, estimated at $1.5 million. Mr. Williams said if the Council is interested in waiting a week, he will post the materials on website. He invited Councilmembers who have received emails to forward them to him for response. It is not critical that the Council take action tonight but it would be good to take action next week. He did not anticipate any more would be discovered about the technologies in the next week and invited the Council to identify any information they would like for next week's discussion and action. Council President Fraley-Monillas suggested it would be beneficial to wait until next week and she would even be amenable to scheduling it on the Consent Agenda. She noted this is fairly new and this is only the second time the Council has heard about this. Mr. Williams answered it was the second time a G-max price and details had been provided. Council President Fraley-Monillas commented the project has changed since last year. She reiterated it would be preferable to schedule action next week so that any other burning questions can be answered. Councilmember Buckshnis agreed with moving it to next week and recommended looking at the financial aspects. The City has utility bonds maturing in 2031, callable bonds in 2021 and the current interest rates are great. She recommended including Dr. Parry's published papers that are directly related to pyrolysis and gasification in the packet. She also recommended solidifying the arrangement with the WWTP partners, identifying the partners' percentage, and clarifying that they are okay with the project. She summarized it is interesting technology and will be great. Councilmember K. Johnson did not support having approval on the Consent Agenda. She recommended holding a public hearing to get input from all constituents. She was not concerned about the technology which she felt would be good for the environment and for the City, but was concerned about the financial condition that Edmonds and its partners were in and whether this was the right time. She was less concerned about the July 1 st window and more concerned about making a good decision and giving everybody the information and opportunity to participate in this decision. 8. COUNCIL COMMITTEE OF THE WHOLE FACILITIES LEAD JOB DESCRIPTION Edmonds City Council Draft Minutes June 9, 2020 Page 11 Packet Pg. 14 6.1.a HR Director Jessica Neill Hoyson explained this was approved as part of the 2020 budget. It is an internal promotional opportunity and is not an additional FTE. If Council is supportive of the position, the job description will be presented to the union. Facilities Maintenance Manager Thom Sullivan explained this internal promotional support position would formalize an existing position as backup to the facility manager. Currently, when he is absent for a certain amount of time, the senior facility technician or building operator assumes his role and makes a differential pay. Over the last several months, facility conditions during COVID-19 have extenuated the need for support of his position. He is working half-time or more in the EOC which has illustrated that any slight condition change in the work environment could leave staff very short handed. Having someone in somewhat of a leadership role to execute daily work assignments in his absence is very crucial. Councilmember K. Johnson asked if this was a reclassification of an existing position. Ms. Neill-Hoyson answered it would be a reclassification of a facilities position but not an additional FTE. Someone in facilities will apply for this and be promoted. Councilmember K. Johnson asked if it would result in an additional position to backfill that person's job. Ms. Neill Hoyson answered there will be no backfill. Councilmember K. Johnson recommended in the third line of the position purpose, there should be a comma between roofing and electrical. In required skills, she asked about the need to have "participating in scheduling assignment, reviewing and performing of street and drainage maintenance facilities" when street and drainage were in a different category in Public Works. Mr. Sullivan answered that is related to working in facilities such as the Parks maintenance building, which although it is not on the street, is very close to the marsh, and staff works with the stormwater division in maintaining and doing the right thing in parking lots and parks. Public Works Director Phil Williams added they work in City buildings after normal business hours so when there are heavy rains or they see water where it does not belong, they are the on the front lines and will take immediate action and call the appropriate division to respond further. Councilmember K. Johnson referred to essential functions and responsibilities, and asked if the new person was expected to design and draft blueprints. Mr. Sullivan said facilities does minor building renovations so this position will draw up minor renovations for submittal to the building department for review. Council President Fraley-Monillas asked if this position would be a direct report to Mr. Sullivan, an internal promotion and a non-exempt FTE. Mr. Sullivan answered yes. Councilmember Olson referred to the hiring freeze as a result of the pandemic and asked if that was not an issue because this was an internal promotion and not a new hire. Ms. Neill Hoyson answered the Council is approving the job description. There will be discussions whether it is appropriate to fill the position at this time. Councilmember Olson observed it would then come back to Council. Councilmember Paine asked whether the assignment to this job title would be temporary if Mr. Sullivan was assigned to a different duty. Mr. Sullivan answered that was how it currently operated; the senior building operator, after he is absent a certain number of hours, begins earning a pay differential and when he returns, that person returns to their normal wage. In the 4 years he has been with the City that is happening more and more and there is a need for someone for the custodians and maintenance operators to turn to for immediate answers. Council President Fraley-Monillas commented this would not come back to the Council if the hiring freeze is lifted because it was authorized in the 2020 budget. Ms. Neill Hoyson answered that was correct. She explained normally this would be discussed by the Personnel Committee who would give approval to move forward with contacting the union and then the job description would come to full Council for approval. If the Council approved the job description, she asked if the job description needed to come back to Council Edmonds City Council Draft Minutes June 9, 2020 Page 12 Packet Pg. 15 6.1.a once staff speaks with the union. City Attorney Jeff Taraday explained any action that occurs during committee of the whole is action by a Council committee, not the City Council. Even if the committee tonight completely greenlights the job description, the Council has taken no action. Councilmember Buckshnis said she received a public comment that she forwarded to Ms. Neill-Hoyson. Ms. Neill-Hoyson said if the committee supports the job description tonight, she will present the job description and proposed pay to the union before returning to Council. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO MOVE THE FACILITIES LEAD JOB DESCRIPTION FORWARD BY SENDING IT TO THE TEAMSTERS BARGAINING UNION AND UPON THEIR APPROVAL, BRING IT BACK TO THE COUNCIL FOR ACTION. Council President Fraley-Monillas asked if the position will be posted as usual. Mr. Sullivan yes, internal only. Council President Fraley-Monillas was glad it was promotional opportunity for staff as Edmonds staff tend to stay with the City long term. Councilmember Olson clarified in the earlier discussion about bringing this back to Council, her question was in the context of the hiring freeze. Councilmember Buckshnis raised a point of order, recalling Mr. Taraday's statement that the Council cannot make motions. Mr. Taraday clarified the Council cannot take action because this is not a Council meeting, it is a Council committee meeting. The committee can take the type of action that committees ordinarily take, for example, moving an item to the Consent Agenda. He said Councilmember K. Johnson's motion is appropriate given that the Council is meeting in committee and the motion contemplated approval would come back to the Council. Councilmember K. Johnson restated the motion TO MOVE THE FACILITIES LEAD JOB DESCRIPTION TO DIRECTOR NEILL-HOYSON TO COORDINATE WITH THE BARGAINING UNIT WHICH IS THE TEAMSTERS FOR POTENTIAL RETURN TO THE CITY COUNCIL FOR ACTION. Council President Fraley-Monillas asked if Council approval was required since it was approved in the budget or if it only needed to come back to Council if there was a hiring freeze. Ms. Neill-Hoyson answered final approval of the job description does need to come to Council. The motion will approve moving the job description forward through the process by contacting the union and bringing the final job description to Council for approval. Council President Fraley-Monillas commented it could potentially return to a committee. Ms. Neill Hoyson agreed that if there were changes to the job description, it could be returned to a committee but if there were no changes, she will forward it to Council for approval. MOTION CARRIED UNANIMOUSLY. 2. PRESENTATION OF A GRANT AGREEMENT FOR THE DAYTON STREET PUMP STATION PROJECT City Engineer Rob English relayed the City received $515,000 from the State legislature last year for the Dayton Pump Station project. The grant agreement outlines a 2% administration fee required by the Department of Commerce to administer the grant so the amount available to the City is $504,700. The grant agreement needs to be approved for the City to bill for expenses and be reimbursed for the construction work that has been completed to date. Edmonds City Council Draft Minutes June 9, 2020 Page 13 Packet Pg. 16 6.1.a Mr. English provided an update on the project, relayed it has gone relatively well. The project started in late 2019 and all the infrastructure in now place. There was potential for major utility conflicts but there have been very few, only minor surface restoration. The one delay was related to the COVID-19 pandemic when two of the manufacturing plants related to the pump control panel and the generator shut down so that equipment was delayed. It was his understanding those plants are coming back online and the equipment will be delivered in July or August. Staff recommend moving the grant agreement to the Consent Agenda for approval next week. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO MOVE THE GRANT AGREEMENT FOR THE DAYTON STREET PUMP STATION PROJECT TO THE CONSENT AGENDA AT THE NEXT MEETING. MOTION CARRIED UNANIMOUSLY. 3. 2021-2026 SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM Transportation Engineer Bertrand Hauss displayed the Six Year Transportation Improvement Program (TIP), advising a public hearing and Council approval will be required. The Revised Code of Washington (RCW) requires that each city update their TIP by July 1st. The document contains all significant transportation projects that a city possibly plans to undertake in the next six years. In accordance with City of Edmonds policy, the TIP is financially constrained for the first three years; the last three years are not constrained. Federal Grants, State Grants, and Local funds are programmed as revenue source for TIP projects Mr. Hauss explained the TIP includes approximately 45 projects. Projects in red text are new projects not in the 2020-2025 TIP, projects in red text and green background are new projects not in the 2020-2025 TIP and have recently submitted grant applications, black text with blue background have secured grant funding and were included in last year's TIP, and projects in red text with blue background have recently secured grants and are not shown in last year's TIP. Preservation/Maintenance Projects 1. Annual Street preservation program • Funding from Funds 125 and 126 2. 76th Ave W Overlay from 196th to Olympic View Drive • Secured federal grant • Street half in Edmonds and Lynnwood o Lynnwood will provide funding for their portion of the project • Funding available in 2021 o Design will begin in 2021 with construction complete in 2022 3. Main Street Overlay from 61h Ave to 8th Ave • New project with a recently submitted federal grant application • Low pavement condition • If grant is secured, funding will not be available until 2023 o Design in 2023 and construction in 2024 4. Citywide signal improvements • Included in previous TIPS • No funding available 5. Puget Dr. @ OVD Signal Upgrades • Included in previous TIPS • No funding available 6. 100th Ave. W @ 238th St. SW Signal Upgrades Included in previous TIPS No funding available Edmonds City Council Draft Minutes June 9, 2020 Page 14 Packet Pg. 17 6.1.a 7. Main St. @ 3rd Signal Upgrades • Included in previous TIPS • No funding available SafeW/Cgpacity Projects 8. SR-99 Safety Improvements (Phase 1) • Raised Median • HAWK signal between 228"' & 238"' • Gateway features • Secured funding from Connecting Washington and local funding • Submitted a federal grant application for $2 million 9. SR-99 Revitalization • Entire project $184 million • Project will be done in sections • Submitted a grant application for section between 220t1, and 22411, 10. 76th Ave. W @ 220th St. SW Intersection Improvements • Secured funding for design • Submitted grant application for $550,000 for right-of-way acquisition with $130,000 local match 11. 228th St. SW Corridor improvements from Hwy. 99 to 95th Pl. W • Included in previous TIPS • Application submitted to Sound Transit o $40 million allocated for Mukiheo and Edmonds for access improvements to Sound Transit stations • Widen roadway to add two-way left turn lane along stretch • Install sidewalk and bike lanes 12. SR 524 (1961h St. SW) @ 881h Ave W. Intersection Improvements • Included in previous TIPs • Significant cost will require a grant 13. Main St. @ 9th Ave • Included in previous TIPS • Significant cost will require a grant 14. Hwy. 99 @ 212th St. SW Intersection Improvements • Included in Highway 99 project 15. Hwy. 99 @ 216th St. SW Intersection Improvements • Included in Highway 99 project 16. Hwy. 99 @ 220th St. SW Intersection Improvements • Included in Highway 99 project 17. SR-104 ITS Adaptive System • New project to improve traffic flows between 226`h and 95`h (1'/4 miles with 4 existing signals plus 1 new signal added as part of a different project) • Submitted federal grant application for design 18. SR-104 @ 226th St. SW / 15th St. SW Intersection Improvements • Identified in SR-104 study • Will be addressed once funding becomes available 19. Westgate / SR-104 @ 100th Ave. W Intersection Access Management • Identified in SR-104 study • Will be addressed once funding becomes available 20. SR-104 @ 95th Pl. W Intersection Improvements • Identified in SR-104 study • Will be addressed once funding becomes available 21. SR-104 @ 238th St. SW intersection improvements Edmonds City Council Draft Minutes June 9, 2020 Page 15 Packet Pg. 18 6.1.a • Identified in SR-104 study • Will be addressed once funding becomes available Pedestrian Projects 22. Sunset Ave. Walkway from Bell St. to Caspers St. • Walkway on the west side of Sunset Ave. w/ various utility upgrades • In out years of TIP, no secured funding 23. Citywide Pedestrian Crossing Enhancements • Design almost completed • Install flashing pedestrian beacons at 7 intersections/crossings • New HAWK at intersection of 196"' & 84th • New signal at SR-104 & 232nd • Advertise in June, construction begin in August, suspended in winter and completed in 2021 • Secured a $1.5 million grant with local match 24. Walnut St. from 6th Ave. S to 7th Ave. S • Identified in Transportation Plan and ranked high • Included in recent TIPs • No funding source 25. Maplewood Walkway from Main St. to 200t1i St. SW • Identified in Transportation Plan and ranked high • Included in recent TIPs • No funding source 26. Elm Way Walkway from 81h Ave. S • Identified in Transportation Plan and ranked high • Included in recent TIPs • No funding source 27. 80th Ave W Walkway from 212th S. SW to 206th St. SW • Identified in Transportation Plan and ranked high • Included in recent TIPs • No funding source 28. 80th Ave. W Walkway from 188th St. SW to Olympic View Dr. • Identifled in Transportation Plan and ranked high • Included in recent TIPs • No funding source 29. 95th Pl. SW Walkway from 224th St. SW to 220th St. SW • Identifled in Transportation Plan and ranked high • Included in recent TIPs • No funding source 30. 232nd St. SW From 100th Ave. W to SR-104 • Identifled in Transportation Plan and ranked high • Included in recent TIPs • No funding source 31. 236t'' St. SW Walkway from SR-104 to 97th Pl. W • Identifled in Transportation Plan and ranked high • Included in recent TIPs • No funding source 32. 84th Ave. W Walkway from 238th St. SW to 2334th St. SW • Identifled in Transportation Plan and ranked high • Included in recent TIPs • No funding source Edmonds City Council Draft Minutes June 9, 2020 Page 16 Packet Pg. 19 6.1.a 33. 2nd Ae. S Walkway from James St. to Main St. • Identified in Transportation Plan and ranked high • Included in recent TIPS • No funding source 34. 218th St. SW Walkway from 76"' Ave. W to 84th Ave. W • Identified in Transportation Plan and ranked high • Included in recent TIPs • No funding source 35. 216'h St. SW Walkway from Hwy. 99 to 72nd Ave W • Identified in Transportation Plan and ranked high • Included in recent TIPs • No funding source 36. 4th Ave. Corridor Enhancement Walkway • Create corridor improvements to encourage pedestrian activity along 4th Ave. N from Main St. to 3rd Ave. N • Potential open house regarding cross section designs 37. ADA Curb Ramps Improvements • Construct citywide ADA compliant curb ramps • Included in TIP as a priority 38. SR-104 @76th Ave. W Non -motorized transportation improvements • Create safer connections o Extend bike lanes o ADA curb ramps o Pedestrian improvements • Intersection owned by Shoreline, potential joint project with Shoreline and Edmonds 39. Pedestrian Safety Program • Complete pedestrian safety improvements at pedestrian crossings such as RRFBs, flashing LEDs at stop signs and signage • Examples in past years o Flashing LEDs at Main & 7th near Frances Anderson Center 40. Downtown Lighting Improvements • Install additional streetlights on both sides of Dayton St. and other locations within proximity to Edmonds Transit Station • Identifled for funding from Sound Transit access improvements 41. SR-104/Pine St. Walkway: SR-104 from mid -block crossing — 400' north of Pine St. to Pine St. and Pine St. from SR-104 to 9th Ave S • Complete sidewalk missing links to improve pedestrian safety and connectivity to Edmonds Transit Station • Identifled for funding from Sound Transit access improvements 42. Citywide bicycle improvements • Install bike lanes along 100th Ave. W/9th Ave. W from 244th St. SW to Walnut St. and along Bowdoin Way from 9th Ave. W to 84th Ave W • Secured $1.6M Sound Transit grant Traffic Calming/Non-motorized Transportation Safety Projects 43. Traffic Calming Program/Non-Motorized Transportation Safety • Traffic circles, speed cushions, radar feedback signs, bulb -outs, etc. • Included in prior TIPs Ferry/Waterfront Projects 44. Ferry Storage Improvements from Dayton St. to Pine St. Edmonds City Council Draft Minutes June 9, 2020 Page 17 Packet Pg. 20 6.1.a • Provide additional ferry storage area closer to the ferry terminal (through striping revisions/C-curb addition) • State completed striping revisions south of Dayton to provide additional queuing Traffic Planning Projects 45. Citywide ADA Transition Plan • Plan identified all ADA deficiencies • Required to be updated every 5-6 years, next update is 2023 46. Pavement Rating Study • Done approximately every three years, goal is to complete in 2023 47. Transportation Plan Update • Last updated in 2015 • Updated every 6-7 years, goal is to complete in 2022 Councilmember Paine asked if there was a program in the TIP for Safe Routes to Schools. Mr. Hauss answered there is currently a call for Safe Routes to Schools projects; applications are due in mid -July. Some of the projects such as 25, 26 and 27 would be good candidates for that funding source. Councilmember Paine referred to Project 42, plans for a public hearing in the future and the community's interest in parking accessibility and bike routes, and concern with bike lanes on the 9th/100th corridor and on Bowdoin. She asked if there would be more parking studies on those corridors. Mr. Hauss answered once the project is approved by Sound Transit, parking studies will be done on the corridors. The section on 9th/100t1i north of SR-104 and Bowdoin contain parking so there will need to be a parking study. Once the parking studies are completed, there may be stretches identified where parking should be maintained and alternative cross sections will be considered. He recalled a previous project that converted the roadway to one lane in each direction with a 2-way left turn lane and a bike lane by removing parking on both sides in areas where parking was not in high demand or there was parking available on cross streets. In sections where parking cannot be removed, the 2-way left turn lane would potentially be removed for short sections and/or sharrows instead of bike lanes for short segments. Councilmember Paine commented the Main & 9th Street intersection is ripe for a roundabout or a traffic signal. She asked about a small roundabout, whether it would be roundabout with stop signs or a true roundabout, commenting the smaller the roundabout, the more confused people get. Mr. Hauss responded it would work like a roundabout with yield signs but the center would be much smaller. Mr. Williams offered to forward a drawing that had been created. Councilmember Paine said she regularly sees drivers, likely visitors, who are confused at the fountain intersection. Council President Fraley-Monillas said she did not see any projects on Highway 99 south of 220th. Mr. Hauss answered that is included in Project 9 and C-curbs are included in Project 8. The expenditures from 2023-2026 total $26 million which is only a small part of the $184 million for the entire corridor. Improvements in the entire corridor will occur after 2026. Council President Fraley-Monillas said she was primarily interested in Highway 99 south of 220th. She asked if there were any bicycle lanes or other project on the east side of Highway 99. Mr. Hauss answered there are existing bike lanes on 228th that connect to the Interurban Trail as well as the Mountlake Terrace transit center. Council President Fraley-Monillas asked if there were any neighborhood projects such as streets, lighting, sidewalks, etc. east of Highway 99 or are they all on the west side. Mr. Hauss answered not in the TIP; there are some in the Transportation Plan. There may be better candidates for the Safe Routes to Schools than are included in the TIP such as 236th from Highway 99 to 76th Council President Fraley-Monillas advised there are no schools on the east side of Highway 99 in Edmonds. Mr. Hauss said any project within two miles of a school is eligible for Safe Routes to School. Another Edmonds City Council Draft Minutes June 9, 2020 Page 18 Packet Pg. 21 6.1.a possible funding source is the Pedestrian Bicycle Program that does not require a two-mile radius. He has been considering a couple locations on the east side of Highway 99 for funding. Council President Fraley- Monillas said she was interested in projects on the east side of Highway 99 that are in the TIP compared to the rest of the City and downtown. She acknowledged it was a much smaller slice of Edmonds but it was still Edmonds. Councilmember Distelhorst expressed his appreciation for the focus on pedestrian, bicycle, and multimodal projects, especial safety oriented projects. Although it may be unrealistic for this year's TIP, he suggested including an appendix with maps of the projects so Councilmember and residents can see the existing infrastructure and future projects that connect bicycle networks and/or sidewalks. Councilmember Buckshnis said she has been bothered by a basic philosophy ever since Sound Transit made a presentation to the City about the need for more parking and their refusal to consider a boutique parking structure because it was too expensive, yet Sound Transit is giving the City money but still not addressing the issue of parking. She relayed her impression that Edmonds would get $30 million from Sound Transit and Mukilteo would get $10 million. She did not agree with splitting it 50-50 between Edmonds and Mukilteo when Edmonds ferry has much more of an economic impact. She was unsure if this needed to be included in the Transportation Element or TIP, but was hopeful parking for Sound Transit riders could be considered. Councilmember Buckshnis commented bicycling is a wonderful sport and it was great to be able to bicycle around, but there were issues with installing bike lanes in major business areas. She referred to an email she received today that stated the City recently eliminated 29 surface street parking spaces used by 13 long- established businesses on 84th Avenue by the Five Corners business district. She urged extra caution when considering bicycle lanes by taking away parking spaces, pointing out that without a parking structure, business that need parking could be impacted. She recommended considering whether Edmonds was really a bicycle town and whether to move in that direction. She recalled a former Portland mayor was voted out of office because he expanded outside the Portland metro area. Councilmember Buckshnis said many citizens are concerned about parking and businesses surviving when bike lanes and sharrows are added. She suggested looking at what happened at Green Lake and other areas in determining whether bicycle lanes are necessary. She acknowledged grant funds were available but questioned whether bike lanes were necessary. With regard to the Sound Transit funding split between Edmonds and Mukilteo, Mr. Hauss said the amount allocated to Edmonds will be higher than Mukilteo, possibly $26 million for Edmonds and $14 million for Mukilteo. Sound Transit is working on parking improvements near the station; Sound Transit is talking to WSDOT about acquiring property on the northwest corner of Main & SR-104 for Sound Transit parking. Sound Transit is also considering other properties. Councilmember Buckshnis recalled when she asked about a boutique parking structure which can be constructed for less than $10 million, the Sound Transit representative said it would be too expensive. She commented Anacortes has parking structures that do not even look like parking structures. As the City continued to grow and flourish, parking continues to be a problem. She was hopeful Sound Transit would talk to the City's new administration, commenting in the past it seemed like the decision was already made. Councilmember Olson recommended Project 26 on Elm Way be a higher priority, noting she does not live on that street or in that area. Since the intersection was changed from a stop sign to a traffic light, the traffic is very fast because drivers are not slowing for the stop sign. Drivers come down the hill at significant speeds in an area with low visibility and no sidewalks, a very dangerous situation and just a matter of time before a horrendous pedestrian accident occurs. She was surprised by the focus on Main & 9th instead of 9th & Caspers, noting it was extremely difficult to turn left from 9th & Caspers, taking up to five minutes in the Edmonds City Council Draft Minutes June 9, 2020 Page 19 Packet Pg. 22 6.1.a morning. With regard to lighting in Lake Ballinger, she was surprised how dark it gets there at night because there is no overhead lighting in the entire neighborhood. She suggest that be on the City's radar as a priority project. Councilmember Olson suggested figuring out the City's identity. In the context of bike lanes, she gave a shout out to Edmonds citizens Brad Shipley and Ranya Khalik, amazing role models who ride their bikes everywhere. However, unless there is separation and people feel safe, she was concerned bike lanes would not be used. In addition, there is marginal weather for a good part of the year, a lot of hills and with Edmonds demographics, not everyone is as likely to ride their bikes instead of driving. Giving up lanes for bike lanes is a concern to her and she hoped it could be fully vetted with a lot of community input to determine what the citizens of Edmonds want. Mr. Hauss advised the City's application to Safe Routes to Schools for the Elm Way project was unsuccessful last year but staff plans to submit an application again this year. He agreed that stretch would benefit from a sidewalk. Councilmember K. Johnson complimented Mr. Hauss on the success of the grant applicants. She suggested summarizing the approved and pending grants for the public hearing as well as the local match. She also requested an I Ix18 printout of the TIP in the packet. Councilmember L. Johnson referred to Project 41 and asked if that was on Pine Street from SR-104 to 9th Avenue. Mr. Hauss answered yes. Councilmember L. Johnson said many people use that street to get to the ferry. She recalled a couple years ago several residents expressed serious safety concerns with drivers ignoring the stop sign, an extremely narrow portion of the roadway as well as there being a ballfield and a playground. She asked if there would be any safety features in addition to the sidewalk. Mr. Hauss answered the existing curb to curb width varies, in some areas it is 40 feet. A sidewalk would reduce the roadway width which serves as a traffic calming measure. A parking study will be done in some areas where the roadway is much narrower to determine whether parking could be removed. Rectangular rapid flashing beacons (RRFB) were added at that intersection but were vandalized a week later and were removed and not reinstalled. The installation of RRFB may be considered again. Mr. Williams recalled there were some interesting and animated meetings regarding that block. There is 22' of pavement curb to curb with parking on one side and essentially 2-way traffic which does not leave a lot of options within the existing right-of-way. Staff suggested the best safety feature would be to add a sidewalk, but that would require purchasing additional property which most residents at the meeting were not interested in. Sidewalks could be installed for most of that alignment except for that one area where it would require purchasing property. An improved pedestrian amenity from 9th to SR-104 would be a wonderful east -west corridor for pedestrians and bicycles. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO SCHEDULE A PUBLIC HEARING FOR A FUTURE COUNCIL MEETING. MOTION CARRIED UNANIMOUSLY. 4. EDMONDS COMMUNITY SOLAR COOPERATIVE LEASE TERMS AMENDMENT Councilmember Paine advised as is an owner of the Solar Cooperative, Slice, owning less than 1%, she will recuse herself from voting. Public Works Director Phil Williams explained the City has a 10-year contract with the Edmonds Community Solar Cooperative that expires on July 1, 2020 to lease space on the Frances Anderson Center (FAC) roof. Staff has had one really good conversation with the group leaders that identified three options that will require further discussion, 1) extend the agreement for a period of time with essentially the same terms or some renegotiation of the terms but with the Edmonds Solar Cooperative still in the lead, 2) the City purchase and/or take ownership of the system and operate it, and 3) remove the equipment from the Edmonds City Council Draft Minutes June 9, 2020 Page 20 Packet Pg. 23 FAC roof and disband the project. Although the options have been discussed, there was not time to explore them in detail. He requested a six month extension with an option for another six months while staff and the Cooperative work on a longer term plan. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO EXTEND THE LEASE WITH THE EDMONDS COMMUNITY SOLAR COOPERATIVE FOR SIX MONTHS. City Attorney Jeff Taraday asked if the intent was to move this to the Consent Agenda or to Council for full discussion. Council President Fraley-Monillas said it should come back to Council in six months. Mr. Taraday explained the Council committee cannot authorize a six month extension; that requires Council action. Council President Fraley-Monillas restated the motion: TO SCHEDULE A SIX MONTH EXTENSION OF THE EDMONDS COMMUNITY SOLAR COOPERATIVE LEASE ON THE CONSENT AGENDA. MOTION CARRIED (6-0), COUNCILMEMBER PAINE RECUSED HERSELF FROM THE VOTE. 5. EDMONDS CARES FUND Economic Development/Community Services Director Patrick Doherty explained The Federal CARES Act has allocated $1,265,100 in reimbursable funds to Edmonds for expenditures associated with response and recovery to the COVID-19 health and economic crisis. These funds may be used to cover a local jurisdiction's expenses related to measures, actions, purchases necessary to the function of government in response to the crisis, as well as to cover expenses associated with the provision of economic support in connection with the COVID-19 crisis. The federal guidelines expressly offer the example of "grants to small businesses to reimburse the costs of business interruption caused by required closures." In light of the provisions of the Federal CARES Act, the Administration proposes to create the Edmonds Cares Fund, with the following two intended programs: Reimbursement of City Expenses - $465,100 in Edmonds CARES Fund monies will be used to help defray the mounting, unbudgeted costs associated with the City's functions, services and support in response to the COVID-19 outbreak, including such things as: extra custodial staff to be in place when public buildings reopen and facilities must be sanitized multiple times each day and other additional temporary staff requirements, additional maintenance and security measures for parks facilities, PPE gear for all public - facing city staff (specialized eyewear, gloves, wipes, etc.), the creation of extra signage, portable restroom rentals, etc. Preliminary estimates as a result of an initial inquiry with departments is $350,000 to $475,000. Business Support Grant Program - $800,000 in grants (in the form of forgivable loans) of up to $10,000 for eligible businesses. • Eligibility criteria include: o Retail, restaurant/cafe, personal service, entertainment establishments - with particular consideration of businesses owned by people of color, women, veterans, and other minorities 0 2 to 30 employees o At least 30% loss in business/revenue year over year in April and/or May o At least one year in business as of April 1, 2020 o Not already recipients of State or County business support grants • Geographic distribution across the City will also be a consideration in the implementation of this grant program. • In order for the loan to be forgiven (and become a grant), recipients will be required to stay in business for at least four months after receipt of the funds. Edmonds City Council Draft Minutes June 9, 2020 Page 21 Packet Pg. 24 6.1.a While most businesses have suffered during this economic crisis, storefront businesses that typically rely on walk-in customers and foot traffic, including those owned by people of color and women, have felt the pain the worst. Business revenue has dropped - in some cases by up to 90%. These retail, restaurant/cafe, personal service and entertainment establishments provide hundreds of jobs in our community for entry-level and lower -skilled workers who earn less than $20/hour. By receiving grants that will help them stay open, these businesses will be able to help local employees get back to work and earn a living. This, turn, will help lower -income households in Edmonds who have suffered financially during this crisis. Mr. Doherty explained selection criteria is being developed, similar to criteria that was developed for the State grant opportunity for which the County economic development organizations requested cities provide a recommendation. There were over 240 applications from Edmonds for that program and it was likely only 20 grants would be awarded. Businesses that applied were ranked using selection criteria that awarded points for businesses owned by people of color, women, veterans, and other minorities; creative sector businesses, etc. Using that process, the City identified a top 25 and the State awarded 17 grants. A similar selection process is proposed with potentially extra points to businesses outside the bowl area; businesses owned by people of color, women, veterans, and other minorities; creative businesses; number of employees and the amount of business loss. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO EXTEND THE MEETING FOR 20 MINUTES. MOTION CARRIED (6-1), COUNCILMEMBER K JOHNSON VOTING NO. Councilmember L. Johnson said her challenge when considering this was not having any concrete information and that there has not been widespread community input. She knew a number of businesses and individuals have received some relief in the form of various funds and grants but others have been unable to access the funds. Additionally, some of the relief funds are still coming in so the current need may be less next month. She wanted to use the funds to help the City's small businesses who are struggling to pay rent, pay employees as well as safely reopen and staff reopen. However, she also wanted to help families who are struggling to pay their bills and stay in their homes. The question is who has the most need, what is the best use and will have the widest and most lasting impact. Without information that question cannot be answered and different groups have different perspectives. Councilmember L. Johnson said the City could take the federal government's approach and roll the funds out as fast as possible but that would leave some behind and she questioned who was speaking for them. The safest approach seems to be a 50-50 split but hundreds applied for the Snohomish County funds and the City prioritized those. She asked whether a decision needed to be made on who the priority was right now and assign an amount or could an application process be started first to determine how vast the needs are and then determine how best to use the funds to fit the priorities and have the widest impact on the community. Mr. Doherty explained an entirely different approach had been considered since the Administration knew there would be an allocation from the CARES Act, one of them was entirely focused on residents which is a very large pool of people. For example, the lowest level of income measured is people making less than 30% of the County median income; that equates to 1,663 households. If the entire $800,000 was distributed to them, that would be a one-time check of $480. The philosophical approach was a one-time check was not a lasting, sustainable change for a household. However, investing in businesses where they may have jobs or may be able to seek jobs is potentially a more lasting, sustainable approach. The City is already helping households; the application process for the Housing and Supplementary Relief Program has been launched that will provide $1,000 grants to some households. The City has also been funding the Edmonds Food Bank and the Edmonds Senior Center, both of which have been reaching households with lower means. Edmonds City Council Draft Minutes June 9, 2020 Page 22 Packet Pg. 25 6.1.a If the Council approved this approach, Mr. Doherty acknowledged the City did not know in advance what type of response it would elicit. However, it's valuable to tell people the criteria upfront so they can self- select based on the selection criteria. Although the selection criteria is not exclusionary, it helps businesses know so they don't go to the trouble of completing an application and hope they will receive money compared to if they had known the selection criteria. Having gone through a process with Snohomish County for the State funds, staff is informed about what makes sense. Councilmember L. Johnson asked how much County money went to businesses. Mr. Doherty said the State had a program that was administered by the County economic development program; the County also has a $25,000 grant program but it will not cover that many businesses. The application would inquire what programs business have applied for and what they have received. Councilmember Buckshnis said she has received phone calls from business owners and she has been in business community in different areas of City. She was concerned that information get distributed outside the bowl area. Edmonds is built on small businesses and many of them are struggling and some will not be reopening. She asked why 2-30 employees was selected which did not include sole proprietors and why non -profits like Driftwood Players and Phoenix were not included. Because the City will only be able to fulfill a limited number of requests, she wanted to ensure the process was transparent and the criteria was well known. She asked who will make the selection. Mr. Doherty answered the proposal was not to include businesses with only one employee as there is a preference for businesses that have more employees so there is a greater impact and it creates a bigger pool. With regard to non -profits, he said they could be included, but the problem is they required a different analysis about their loss of revenue and how it affects their future which can lead to more difficult decision making. He said theoretically there could be a work around for that. Councilmember Buckshnis commented non -profits can receive donations. To Councilmember Buckshnis' comment about reaching businesses outside of downtown, Mr. Doherty said in the effort to have an objective rather than subjective process with numeral scores and ranked criteria, he ranked 15 imaginary businesses for whom he randomly included numbers for their business loss, whether they were women or minority owned, located inside and outside the bowl, etc. In his random exercise, there was a clear top 7; 2 businesses outside the bowl, 2 creative sector business, 3 businesses downtown, 4 minority owned businesses, 2 with under 5 employees, 2 with 5-10 employees, 2 with 15-20 employees and businesses losses ranging from 30% to 75%. Even in his random exercise, there were a variety of businesses as a result of the criteria. Regarding the business support grant program, Councilmember K. Johnson suggested the selection criteria quantify the sales tax contribution of the business in the previous 12 months to provide an indicator of how successful the business was. She also suggested extending the period of time to six months so it was through the holiday season. With regard to reimbursement of City expenses, she pointed out the reimbursements can be for all expenses through October 31, 2020. It was in the best interest of all taxpayers, citizens and small businesses, for the City to be made whole again and to be reimbursed for the impacts of the COVID- 19 epidemic. Her preliminary analysis identified a $384,447 subtotal which includes $99,999 to the Chamber of Commerce, $50,000 to the Edmonds Food Bank, $50,000 for the Senior Center, $108,839 for 6% hazard pay, $27,527 for 3% hazard pay, an unknown amount for standby pay, and $48,082 for supplies including sanitation supplies. She was told the City could not get reimbursement for the $100,0000 Housing and Supplementary Relief Fund because it was transferred from another fund. The total amount does not include standby pay, extra custodial care, maintenance and security measures for park facilities, personal protection equipment for staff, extra signage, portable restrooms, etc. In conclusion before the Council decide how much money to give in grants to small businesses, it should make sure the City is covered and made whole again due to COVID-19. Edmonds City Council Draft Minutes June 9, 2020 Page 23 Packet Pg. 26 6.1.a Mr. Doherty responded in asking departments about their projected expenses through October, he did not include the $200,000 amassed by savings identified to fund the Community and Economic Relief Program. The reason he did not include that was because those funds were already budgeted expenditures, although not for that purpose but technically could be recouped by the CARES Act. Including the hazard pay and other factors from departments such as equipment, supplies, extra custodial staff, the amount ranged from $433,000 to $479,000 which fits in the $465,000 proposed to be set aside for the City. Councilmember K. Johnson appreciated Mr. Doherty's response, pointing out it excludes the $200,000 eligible reimbursement for the contribution to the Food Bank, Senior Center and Chamber of Commerce as well as excludes hazard pay. Mr. Doherty said the number he cited includes hazard pay. Councilmember K. Johnson said adding the $200,000 brings the total to $637,000 at the low end. Mr. Doherty said the $480,000 is unbudgeted, unexpected expenditures; the $200,000 was budgeted but reallocated so it is technically reimbursable but is not in excess of what the City expected to expend in 2020. Councilmember K. Johnson said it was reimbursable by the CARES Act. Council President Fraley-Monillas said the narrative refers to businesses not already recipients of State or County business support grants; she asked about receipt of federal grants. Mr. Doherty said he will add federal grants to the criteria. Council President Fraley-Monillas said a large group of businesses have received federal grants. Mr. Doherty clarified the intent was not to disqualify businesses who received other grants, but to inquire how much they received or expect to receive and that amount will assist in the selection process. For example, if someone received a $1000 WISH grant, which is not money but services, versus someone receiving $20,000 may affect their point calculation. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO EXTEND THE MEETING FOR 20 MINUTES. MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. Council President Fraley-Monillas said she was leaning toward a 50-50 approach. She had some concerns regarding citizens with low income or low, low income. A committee consisting of Councilmember Paine, Mayor Nelson, Mr. Doherty and she talked about how to divide the funds. At 60% AMI citizens would earn $52,000 or less; at 45% AMI they would earn $43,000 or less and at 30% of AM, they would earn $26,000 or less. At that time Administration wanted to do 60% AMI and she pushing for 45%. Her notes also state the median income in Edmonds is $88,000, the average income is $115,000. She realized there was a great argument to be made about minimum wage workers who work in restaurants and other business; but a majority of low income or low, low income people do not work in Edmonds and if they work, they work in other cities. Council President Fraley-Monillas said she has been talking with residents who have been laid off and received minimal unemployment; they need help with utilities, daycare, food, and medical costs due to the COVID pandemic. One resident she spoke with is now three months in arrears in their rent and although the governor passed orders prohibiting evictions and encouraging rents to be negotiated, this person was concerned with how they would pay three months of back rent because they had spent their money on food and utilities. She recalled during last year's elections, everyone was talking about low income and people in Edmonds who need support, pointing out this is that opportunity. A lot of businesses have received grants from various sources. Council President Fraley-Monillas said approximately 400-450 businesses in Edmonds operate from their homes. She relayed a conversation with one home -occupation business who indicated $10,000 would not do her any good because she has a $40,000 payroll in a month and that the funds the City provides should be given to the most in need. In looking at the businesses who received WISH grants, two of them are in Lynnwood and only two of the Edmonds businesses were on Highway 99, a restaurant and a CPA, and the rest were "concentrated down below." She was not confident that the outreach to business would reach Edmonds City Council Draft Minutes June 9, 2020 Page 24 Packet Pg. 27 businesses that are most in need of the funds. She proposed a 50-50 split and trying to help people wo are starving and have bills to pay. She understood businesses were struggling too but while a couple downtown businesses have closed, half a dozen on Highway 99 have closed indefinitely because no one offered them money or worked with them. While she understood there was a ranking system, Council President Fraley-Monillas found it interesting that the ranking system provided one point for businesses outside the bowl as well as businesses in the Creative District. She noted most of the downtown businesses are in the Creative District. Mr. Doherty said a postcard is being sent to all the businesses to inform them about the new Business Resources webpage in response to the COVID-19 crisis and will include information about grants that are available and encouraging them to check the webpage for other grants. Another round of the multi -language flyer is being contemplated and using staff to distribute them. With regard to point system, points would be provided for creative sector businesses, not necessarily businesses in the Creative District. There are many businesses in the Creative District that are not creative sector businesses. Council President Fraley-Monillas expressed concern a committee was formed and now the proposal is not to provide funds to people living in Edmonds but to businesses. This is a perfect opportunity to provide funds to citizens and that is not the proposal. Councilmember Distelhorst referred to his lengthy email to Mr. Doherty and thanked him for answering his questions. In goggling what other cities and counties doing with their CARES money, overwhelmingly every city and county is allotting at least a portion to human and social services to take care of residents most in need. Everett did a 50-50 split ($500,000 to each), Lynnwood and Mountlake Terrace are both in discussions, Snohomish County allotted $27 million or 37% for economic relief and $10 million or 14% for human and social services. Pierce County allotted 15% to human and social services and even Stanwood allowed funds to human and social services, albeit a lower amount because their CARES funding was lower. Staying away from specific comments on the criteria, he would like to see direction as Council President Fraley-Monillas stated that involves residents most in need. Obviously, economic relief is needed for small businesses and he appreciated the focus and point system related to some of the underutilized businesses, but he supported a significant portion going to low or low, low income residents. Councilmember Distelhorst said the Chamber WISH Fund has only used about $35,000 in the 2 months that program has been operating so maybe there is an opportunity to shift the second $50,000 from that program into this program. He expressed interest in an updated proposal that includes funding for residents. He was concerned about the trickle down and although he understood the job preservation argument, he wanted to ensure the funds really reached the residents that need support. With regard to outreach to outlying parts of Edmonds, Councilmember Olson said a much better job has been done than ever before. She was not the only volunteer, and she personally she handed out 120 multi - language flyers to businesses outside the bowl on Highway 99, Perrinville, Firdale Village, and Fire Corners in addition to the outreach the City did on social media and other resources. She gave a shoutout to the Edmonds of Chamber. To Councilmember Buckshnis' comment about the importance of non -profits such as Driftwood Players, they also employ Edmonds residents although she recognized Mr. Doherty's comment that there is not enough money to go around. The Chamber's support of businesses has been incredible and she was concerned about their ability to maintain their staff of three who move mountains in the City every year with unbelievable civic events that everyone counts on and enjoys. It is not possible to mobilize hundreds of volunteers with no full-time staff. She was uncertain that anything could be done for the Chamber with the CARES funds, but if that was possible, keeping the Chamber in business would be a great gift to the community. The Chamber projects they are about $75,000 short. She invited citizens to join the Chamber of Commerce to show their support and to keep them in business. With regard to the human services side of things, Councilmember Olson reiterated the $480 that would be provided directly to someone via that that approach would have very little impact. She acknowledged that Edmonds City Council Draft Minutes June 9, 2020 Page 25 Packet Pg. 28 6.1.a every little bit helped, but in her opinion that was a very short-sighted approach. To ensure funds provided to a business had the anticipated trickle down, she recommended they be required to rehire their employees and to maintain those jobs for a period time the Council selects. Business owners in the community donate to auctions, participate in events, come through for the residents and have a huge amount invested in their business. Every time a business fails, it not only affects the owner's job but also their investment. With regard to the governmental mandates for closure, Councilmember Olson said it needed to be done because there were so many unknowns, but some also feel that the closure lasted longer than was prudent. To the extent the businesses can be supported with the funds available and have a significant impact in the business community so there are not empty stores not generating sales tax revenue will lessen the impact on next year's budget. She supported grants to businesses versus a one-time $480 payment to low income residents. Councilmember Paine asked about the deadline for distributing the funds. Mr. Doherty said all expenditures through October 3I't are eligible and invoices for reimbursement must be submitted to the state by November 15tn COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO EXTEND THE MEETING FOR 10 MINUTES. MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. Councilmember Paine asked if there were different criteria for businesses to receive the funds versus residents. Mr. Doherty said the CARES Act criteria states businesses can be offered grants to help them recover from the business loss they have experienced and it is broad enough to allow grants for household expenses, food, rent, etc. Councilmember Paine commented sole proprietors offer a lot and some are in -home businesses. It seems unfair to have an arbitrary cutoff as some of them do not have the opportunity to participate in federal and state opportunity. She was dismayed the proposal did not look at ways to support neighbors close to the economic edge via a 50-50 split of the balance with a faster delivery system. She referred to data from the Senior Center, the Food Bank and the Chamber's WISH Fund, noting she was surprised it had not been overly subscribed and she hated to see money left on the table. For the next discussion, she requested some thought be given to why it has not been as well subscribed and whether there was any bias in the analysis or how it was delivered that was creating the lack of subscription. Mr. Doherty relayed the Food Bank is spending the most money to address a growing population and are likely to use up their allocation. The Food Bank indicated there are a lot of people in need who do not see themselves going to the food bank. The Senior Center is also expending more money but have not submitted invoices. With the WISH Fund, many businesses just want money not a service. Councilmember Paine said the construction of that fund may be why the money has dribbled out rather than in full effect. Mr. Doherty anticipated there would be numerous application for the Housing and Supplementary Relief Program. Councilmember Paine acknowledged that will offer other data points. She appreciated the data analysis emphasis, but wanted to ensure the City reaches residents who do not have much cushion. Council President Fraley-Monillas said she glad hear that multi -language information would be distributed on Highway 99 as she has spoken with half a dozen businesses on the corridor who knew nothing about this. She expressed concern that two businesses in Lynnwood were received money from Edmonds via services from the Chamber's WISH Fund. Mayor Nelson Chamber explained the Chamber is also raising money for the WISH Fund; the money raised by the Chamber can provide services to businesses in Lynnwood. In accordance with the contract between Edmonds and the Chamber, none of the money Edmonds provides can go to businesses outside Edmonds. Council President Fraley-Monillas said she was Edmonds City Council Draft Minutes June 9, 2020 Page 26 Packet Pg. 29 not aware the Chamber was raising money for the WISH Fund and had assumed it was all the City of Edmonds' money. Councilmember Buckshnis thanked Mayor Nelson for that information, relaying she had spoken to Greg Urban at the Chamber. She donated her April paycheck to the PCF fund. Mr. Urban has expressed concern that there are not a lot of people who need a service like website, web design, marketing, advertising, legal, financial planning, etc.; small businesses are interested in money. She agreed the City may want to reallocate some of the money provided to the Chamber. Mr. Doherty said he will take the Council's input into consideration and bring this back next week for further discussion and possible action. 9. MAYOR'S COMMENTS Mayor Nelson announced the Edmonds Police Department is taking the first step in pursing body cameras for patrol officers and starting a pilot project. The Police Chief has been in contact with neighboring agencies on how they went about it. He hoped to have the Police Chief talk with Council about the process in the near future. 10. COUNCIL COMMENTS COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO EXTEND THE MEETING FOR FIVE MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Buckshnis congratulated all the 2020 graduates, noting Councilmember Olson has a 2020 graduate in her family. She commented on the graduation event on Main Street. She thanked Mayor Nelson for reopening the dog park; there were 3,061 hits on the dog park's Facebook page. Everyone is happy and every precaution possible is being taken. She reported the New York Stock Exchange had an 8 minutes and 46 silence today. She expressed her appreciation to Chief Lawless for describing what the Police Department does and she looked forward to working with the Police Department as the community works through these very stressful and racially charged times. Councilmember Paine commented tonight was a nice meeting and the CARES discussion was very, very timely. Adding to discussion about equity in the media, she said this is time when people need to focus on awareness of biases, where they can do better and she was eager to get that underway. She was glad the Police Department would be looking at cameras for the police officers, anticipating they would be very helpful. She recognized it was an interesting and expensive process but would provide reliability and accountability. The Edmonds Police Department does a good job but cameras offer another layer of visibility. Councilmember K. Johnson commented this has been very difficult time for everyone, a worldwide pandemic, economic uncertainty and civil unrest. Our democracy is not perfect but it will endure with the open mind and cooperation of everyone. Everyone can listen and learn and continue to do better, be kind and generous and work to help each other through these scary times. She reassured businesses and residents that they can move through this difficult time. Councilmember Distelhorst thanked everyone who has made signs, attended events, done sidewalk chalk art, contacted Councilmembers and stepped up for racial equity in the community. It was inspiring and it gave him confidence looking toward changes that are needed both in the City and beyond. He highlight news releases, first, the City has officially launched in partnership with Washington Kids in Transition and Wellspring Family Services, the Edmonds Housing and Supplementary Relief Program related to COVID- 19. This program, which was approved by Council, will provide funds to eligible Edmonds residents to Edmonds City Council Draft Minutes June 9, 2020 Page 27 Packet Pg. 30 6.1.a help with rent, utilities, food, medical costs or childcare for families impacted by COVID-19. A link is available on Facebook and the City's website to apply for that aid. Second, Mayor Nelson is seeking applicants for the Equity and Justice Advisory Task Force. He urged everyone to apply to ensure there were voices from all over Edmonds to make it successful. He urged the public to continue wearing cloth face coverings, noting case counts are rising in many areas that have reopened, even counties within Washington State. Council President Fraley-Monillas echoed Councilmember Paine comments regarding equity, advising she attended rallies at PCC and QFC. She emphasized the need to be aware of white privilege. She congratulated Mayor Nelson for pursing body cameras for the Police Department. Council President Fraley-Monillas inquired about the use of a particular hold and Mayor Nelson said effective immediately the Police Department is prohibited from using a carotid restraint. Council President Fraley-Monillas reported after a meeting with the Health District today, it appears Snohomish County may go into Phase 3 the first week of July if everything stays the same or goes down. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO EXTEND THE MEETING FOR TWO MINUTES. MOTION CARRIED UNANIMOUSLY. Council President Fraley-Monillas relayed effective next Tuesday, citizens can provide live comment via Zoom. There will be a press release tomorrow with the number for citizens to call. Councilmember L. Johnson echoed Councilmember Distelhorst' comments, relaying it has been incredibly inspiring to see so many people come out to support the Black Lives Matter movement and to recognize what has always existed in this country. It has been especially inspiring to see that many have been youth - led, noting there are parents raising some incredible leaders. She urged the public to wear masks, it is something we all can do. She commented it was striking to see in Shoreline where upwards of 4,000 to 5,000 gathered and 99% were wearing marks. II. ADJOURN With no further business, the Council meeting was adjourned at 10:57 p.m. Edmonds City Council Draft Minutes June 9, 2020 Page 28 Packet Pg. 31 6.1.a Public Comment for June 9, 2020 Council Meeting: 6/9/20 Finis Tupper, Subject: June 9th Meeting proposed Resolution for the City Council PROPOSED RESOLUTION TO THE EDMONDS CITY COUNCIL Prohibiting Non -disparagement Clauses for City of Edmonds Employees. Whereas, contracts and policies prohibiting or limiting workers from speaking about their employment have drawn greater scrutiny from the National Labor Relations Board (NLRB) in recent years; and Whereas, in early 2013, an administrative law judge (ALJ) found that non -disparagement provisions incorporated in employment agreements violated Section 8(a)(1) of the National Labor Relations Act (NLRA) by restricting employees' rights under Section 7 of the NLRA; and Whereas, section 8(a)(1) restricts employers from interfering with employees attempting to exercise their Section 7 rights; and Whereas, under Section 7, employees have the right to choose to engage in "concerted activities for the purpose of collective bargaining or other mutual aid or protection," such as discussing wages, benefits and other terms and conditions of work with other employees; and Whereas, the Equal Employment Opportunity Commission (EEOC) announced in its 2013-2016 Strategic Enforcement Plan, that it would "target policies and practices that discourage or prohibit individuals from exercising their rights under employment discrimination statutes, or that impede the EEOC's investigative or enforcement efforts" including provisions that prohibit filing charges with the EEOC; and Whereas, the EEOC has filed a series of federal court actions around the country challenging numerous provisions that commonly appear in employment separation and release agreements including non -disparagement clauses that prohibit employees from making any disparaging statements about the organization and its officers, directors and employees due to the assertion that such provisions are contrary to public policy as they lead employees to believe that participating in an investigation or testifying in a proceeding in which they will be critical of the employer would breach the severance agreement; and Whereas, in 2016 OSHA enacted a new policy to not approve a "gag" provision that prohibits restricts, or otherwise discourages employees from participating in protected activity, whether in confidentiality or non -disparagement clauses or otherwise.; and Whereas, the use of a non -disparagement clauses in the departure of a high ranking public official are an unacceptable affront to Freedom of Information and open government principles; and Whereas, in the public sector, non -disparagement clauses do not reflect public sector transparency, or the spirit of open government; Now, Therefore, Be It Resolved by the City Council of the City of Edmonds: That for purposes of this resolution, "public employee" means any person engaged in service to a public employer in a business of such public employer, and "public employer" means the City of Edmonds, the Mayor and City Council, including, without limitation, any board, department, commission, institution, or agency of such entities. Be It Further Resolved that the City shall not seek termination, suspension, or separation agreements that contain any provisions prohibiting or restricting public employees from disclosing or discussing any aspect of such public employee's employment, termination, suspension or separation or any policies, actions or programs of such public employer, except as otherwise required by law. 6/9/20 Liz Brown, Subject: Facilities Lead Job Description and other Lead Positions, Action Item 8.1 My name is Liz Brown and I am a Business Agent for Teamsters Local 763, the union that represents the City's Parks and Public Works employees. The Facilities Lead position would be a promotional opportunity for one of our members. As a union, we are gratified to see the City address a real need and create a position in which our members can gain leadership experience. This is a sensible approach for direction and work flow. Even more important, promotional positions are part of an employer's replacement and succession planning, building Edmonds City Council Draft Minutes June 9, 2020 Page 29 Packet Pg. 32 6.1.a a strong workforce now and into the future. We applaud this. However, it is disappointing that even as the City Council creates a new Lead position within our bargaining unit, next week the Teamsters and the City of Edmonds will square off in an unfair labor practice hearing over a charge we were compelled to file over direct dealing by management at the Waste Water Treatment Plant. Instead of filling the Operations Lead and Maintenance Lead positions at the WWTP, the City has tried to coerce our members into agreeing to altered job descriptions that would strip away a bargained benefit in exchange for finally filling these positions. The Operations Lead position has been vacant for more than a year and the Maintenance Lead position has been vacant longer. Currently, we have two Leads in the Street and Stormwater division; two Leads in the Water and Sewer division; one Lead in the Parks division and a Lead Custodian. The WWTP, which operates 365 days a year, has no official Leads. Our members, however, continue to perform the work without compensation. Even as we support the new Facilities Lead position, we must voice our strong objection to the manner in which critical functions at the WWTP remain unfilled, especially as the City considers embarking on a proposed gasification project. Sincerely, Liz Brown Business Agent Teamsters Local 763 6/9/20 Liz Brown, Subject: Waste Water Treatment Plant Gasification Project Good evening: In the Council's packet tonight, on the action item regarding the WWTP, I believe the City Council should publicly acknowledge that it intends to make its decision to use gasification technology provided by one small, sole vendor --a proprietary technology --without all the information in hand. Please note that on packet page 156, City management staff rejects a replacement of the current sewage sludge incinerator while noting that this option has not been fully evaluated for energy and operational costs. Why not? Sincerely, Liz Brown Edmonds resident 6/9/20 Justin Reeder, Subject: Support for small business I was able to take part in the PPP program but, had I not, I have just 2 employees and hope that your proposal to support businesses would include businesses of less than 5 employees! Thank you! Justin Reeder Edmonds Vitamins & Herbs 420 5th Ave S #101 Edmonds, WA 98020 425-774-0747 6/9/20 Sheila Cloney, Subject: Downtown Edmonds Merchant Association Support for Cares ACT Grant Program Attached please find a letter from the Downtown Merchant Association (DEMA) for submittal to the record of the Tuesday, June 9, 2020 Council Meeting. Respectfully, Sheila Cloney DEMA President Downtown Edmonds Merchant Association c/o Sheila Cloney, President 529 Dayton Street Edmonds, Washington 98020 Sheilacloney@gmail.com June 8, 2020 Mayor Mike Nelson City of Edmonds 121 5th Avenue North Edmonds, Washington 98020 Re: Grant program funded by the CARES Act. Dear Mayor Nelson, The Downtown Edmonds Merchant Association (DEMA) supports the letter to Council from the Edmonds Downtown Alliance (Ed!) which is strongly in favor of Mayor Nelson's proposal for a Business Support Grant program funded by the CARES Act. Additionally, DEMA would like to request that the criteria for funding be amended to 1-30 employees. As you know, many of the small businesses in Edmonds are run by one person, Edmonds City Council Draft Minutes June 9, 2020 Page 30 Packet Pg. 33 6.1.a the owner. Many owners who are classified as "self-employed" have yet to receive relief from Washington Employment Security and/or the Paycheck Protection Program (PPP). We hope you will see the value in providing this opportunity for support to all local businesses in need. Please do not hesitate to contact me if you would like additional information, or materials/data to support this request. Respectfully, Sheila Cloney, DEMA President Cc: Edmonds City Council Edmonds Downtown Alliance Patrick Doherty, Edmonds Economic Development 6/9/20 Val Stewart, Subject: Public comment for tonight's meeting Dear Mayor Nelson and City Council, I wish to have someone read this comment tonight at city council meeting. Thank you kindly. Respectfully, Val Stewart June 9, 2020 Dear Mayor Nelson and City Council members, I appreciate the difficult work you are all doing during these uncertain times. Thank you for your thoughtfulness and commitment to the wellbeing of Edmonds' citizens. I have been paying attention to the online meetings these past couple of months. Most of you know me from my two terms on Planning Board and other committees. For those who don't, I look forward to meeting you in person one of these days when all this settles. I wish to speak to the importance of enabling the public to have their voices heard. I am aware that inperson attendance is not allowed under the Governor's order put into place on March 24th. I noticed that there is an email address to which citizens can send comments. That's all good but there haven't been any read recently at the meetings so the public, Mayor, and Council can hear them all at once. Also in real time, I think that citizens should be able to register in advance of the meeting and connect by phone, especially if they wish to deliver a timely comment orally. In contrast, the community I am now living in, Port Townsend, does read comments that are sent during their meetings. They are read during the citizens' comments agenda item and public hearings. The 3 minute time limit is honored and often responses are given to the comments during the meeting. To go further, citizens have the option of dialing into the meeting not just to listen but to potentially speak during public comment periods. They must register in advance and sign up for the appropriate comment period if they wish to speak. I'm bringing this up as an example because I feel that you are not allowing the democratic process to play out. You all remember how so many citizens came to meetings and many also came up to the podium and spoke. They can't do that now so they really need a viable alternative that's easy and accessible. It's important for citizens to hear what others have to say and for you to consider that when you are making decisions. Discussion and consideration of all public comments should be apparent on the dias as you prepare to vote. If citizen comments go into a dark hole, or worse if they don't get a response from a council member, then what's the point of writing the comment in the first place. None of you should be deciding how you'll vote before a meeting. Your mind can be changed by listening to the public and to each other as you discuss pending legislation and action. There were so many times when I was leaning one way on an issue and changed my mind after listening to others. Given these uncertain times, I understand that expediency is important but not to the exclusion of hearing all comments that are thoughtfully written and delivered to you. So I ask you going forward, to please read my comment aloud at the next meeting and read others as well. Also please set up a system for citizens to participate in real time. It is so important that every citizen have an opportunity to be heard. Thank you for your consideration. Kind regards, Val Stewart Former Edmonds resident of 30+ years Current taxpayer 6/9/20 Ken Reidy, Subject: Public Comment for June 9, 2020 City Council Meeting Edmonds City Council Draft Minutes June 9, 2020 Page 31 Packet Pg. 34 6.1.a For years I have expressed that City of Edmonds government promotes different rules for different people. I've asked: "Where is the outrage?" I've asked: "Why don't the current elected officials have the will to address historical wrongs and start to rebuild trust?" I've said: "The choice by the current elected officials to not address this and the huge harm caused is wrong and unethical." I've said: "A City must have integrity. It must be consistent in how it treats people. A City should not have different rules for different people."I've said: "Without a will for liberty and justice for all, current elected officials are wrong and unethical to allow citizens of Edmonds to be subject to the Hearing Examiner system." I've said: "Proclaiming that Edmonds is a "safe city" does not make it a "safe city." I've said: "I believe the City's need to rebuild trust is critical and it requires strong action. The City can't just simply ask for more trust — the City needs to take bold action to earn more trust. I believe such requires courageous, ethical leadership." I've said: "So this concept that the 'city government does not get to choose who it will or won't help' is extremely dangerous and misleading. There may be citizens out there that will rely on this representation and ignorantly trust that the City will be just and treat all citizens fairly and equally under the law. History shows that this is not true — this is not how City of Edmonds government always conducts itself. Citizens need to know that Edmonds will push issues rather than just applying its laws fairly and equally." After saying all the things above and seeing no changes, my opinion is that City of Edmonds government has never been very interested in voluntarily promoting equity, fairness, and justice for all citizens of Edmonds. The February 20, 2018 Hearing Examiner Annual Review was painful to watch. I got to listen to current Hearing Examiner Phil Olbrechts express concern for the Loft restaurant's available funds to deal with code compliance related to something that wasn't their fault — they just bought it that way! I got to listen to Mr. Olbrechts express concern about not obstructing the restaurant's operations. I also found out that despite the fact the restaurant's code compliance issue related to a safety hazard, the City worked with the Loft restaurant for 4 years before finally issuing a notice of violation. Wow — what a City government! In the code compliance case involving my family, there were no safety issues related to the issue that existed when we bought our home. Our code compliance issue could have been easily addressed by the City simply admitting either of the following: 1. Per Nystrand, reasonable, non -interfering use of unopened public street easements by abutting landowners is exempt from prohibitions on use and fees by municipalities. The Reidy family did not even need an encroachment permit to make efficient use of our fee title property. 2. Per Ordinance 3696, the former City Attorney and City Staff knew that "Setbacks will be grandfathered by Planning if, at minimum, a letter from neighbor states it was there prior to 1981". The above 2 simple solutions were available — but the City chose to harass the Reidy family with multiple code enforcement orders instead. Think of the harm caused by that harassment — harm that still impacts us every day. Even if the 2 simple solutions above were not available, the City could have easily addressed the Reidy family's code compliance issue by simply having us apply for an Encroachment Permit - a 3rd simple solution. In his email dated August 17, 2007, Duane Bowman said: The issue we are now faced with is that your clients have an accessory building located within the alley right-of-way. As 1 see it there are three potential options: 1. Move the building out of the right-of-way, or 2. Obtain an encroachment permit for the structure, or 3. Work with the property owners abutting the alley right-of-way and petition the city to vacate the entire alley right-of-way. Edmonds City Council Draft Minutes June 9, 2020 Page 32 Packet Pg. 35 6.1.a We chose option 3 and history shows what City of Edmonds government surprised us with at the last moment under that option. Had we chosen Option 2, our experience could have been much different. In City Staff notes dated November 17, 2009, Ann and Jeanie discussed issuing the Reidys an encroachment permit that would be void once the Temporary Construction Easement was void. Despite both the above items that prove an encroachment permit was an option, former Hearing Examiner Sharon Rice went out of her way to state in her February 19, 2010 Findings, Conclusions, and Order that:Had the Applicant applied for an encroachment permit, it would have been denied. Why would former Hearing Examiner Rice say such a thing? Why would she speculate that an application for an encroachment permit would have been denied? Why would she incorporate her speculation into her Findings, Conclusions, and Order? What was going on here?!?! Please look again at the attached document: November 17, 2009 Ann and Jeanie Meeting At the bottom of the notes, it clearly says: (3) Building permit for alteration of shed andto permit lean -to.*encroachment to be issued in conjunction with bldg permit. >clearly state encroachment permit VOID once easement is VOID Up above on the right-hand side of the notes, one can clearly see: >Reidy to submit (#3) at same time Please appreciate: Ann and Jeanie clearly knew that the Reidy family could be issued an encroachment permit!So again - Why would Ms. Rice speculate that?: "Had the Applicant applied for an encroachment permit, it would have been denied." Why would she incorporate her speculation into her Findings, Conclusions, and Order? What was going on here?!?! This is yet another reason the Hearing Examiner System does not work in Edmonds. A System that allows for Hearing Examiner speculation while staff who know better sit by quietly - must be terminated. Please do so before other citizens can be harmed like the Reidy family was! It might be different if elected officials would support their constituents harmed by such conduct. Sadly, elected officials have clearly shown for many years that they do not have the will to do so, instead allowing harm to continue for years and years. The following FACTS should be very easy for current elected officials to verify, understand and value: 1. It is FACT that the former City Attorney, former Mayor and City Staff never informed the Reidys of City Ordinance # 3696, the Ordinance that grandfathered our setbacks. This FACT is true even though former City Attorney Scott Snyder and City Staff discussed the new Ordinance that grandfathered structures constructed prior to 1980 in a meeting/phone conference on July 31, 2009. This meeting/phone conference took place 189 days before Reidy's Code Enforcement Hearing in front of former Hearing Examiner Sharon Rice on February 4, 2010. 2. It is FACT that City Staff knew that "Setbacks will be grandfathered by Planning if, at minimum, a letter from neighbor states it was there prior to 1981". This FACT was known for at least 80 days before Reidys' Code Enforcement Hearing in front of former Hearing Examiner Sharon Rice on February 4, 2010. Please see attached PDF document: November 17, 2009 Ann and Jeanie Meeting - PLEASE NOTE -THESE NOTES WHICH ARE ATTACHED TO THIS EMAIL ARE PART OF THIS PUBLIC COMMENT. 3. It is FACT that neither the former City Attorney or City Staff included ECDC 17.40.020(H) or Ordinance #3696 as "Relevant Code Sections" in their "BUILDING DIVISION & ENGINEERING DIVISION REPORT & RECOMMENDATION TO THE HEARING EXAMINER" dated January 27, 2010. ECDC 17.40.020(H) was relevant as the City knew it could grandfather Reidys' setbacks. Please pause here and consider for a moment how egregious the City's Conduct was related to FACT #3 alone. The City Attorney and City Staff knew about and discussed a relevant code section for months before the Reidys' Hearing but still choose to leave the critical information out of the City's REPORT & RECOMMENDATION TO THE HEARING EXAMINER!! How can any reasonable person trust the Hearing Examiner System in Edmonds? 4. It is FACT that the Reidys discovered City Ordinance #3696 before Edmonds City Council Draft Minutes June 9, 2020 Page 33 Packet Pg. 36 6.1.a our Code Enforcement Hearing in front of former Hearing Examiner Sharon Rice on February 4, 2010. 5. It is FACT that neighbor Finis Tupper declared under penalty of perjury on January 30, 2010 that he remembered seeing the entire structure as far back as 1968. 6. It is FACT that the City objected to the admission of the Finis Tupper Declaration & Brief document on relevance grounds. The City objected even though the City had known for a long time that "Setbacks will be grandfathered by Planning if, at minimum, a letter from neighbor states it was there prior to 1981". 7. It is FACT that former City Attorney Scott Snyder represented to former Hearing Examiner Sharon Rice on February 4, 2010 that: Grandfathering applies to legally initiated uses only, not iiiegai uses. Fs all know, this is simply not true in Edmonds. Edmonds has created exceptions. Ordinance # 3696 is one example of an exception as is Ordinance # 3962 which grandfathered AT&T's illegally initiated wireless facility that was not permitted upon its establishment. 8. It is FACT that former Hearing Examiner Sharon Rice represented that the Finis Tupper Declaration & Brief document was "undated". The document was clearly dated so it is highly alarming that Hearing Examiner Sharon Rice missed this and made a point to represent that the document was "undated". 9. It is FACT that that former Hearing Examiner Sharon Rice represented that the testimony and declaration of witness Finis Tupper addressing the duration of the existing accessory structure in its current configuration was not relevant. Per Ordinance #3696, the declaration was relevant. Once the evidence was provided, former Hearing Examiner Sharon Rice and the City were required to conclude that the structure was presumptively nonconforming. This was MANDATORY per ECDC 17.40.020(H). 10. It is FACT that Ordinance #3696 grandfathered Reidys' setbacks, just as it did for Straub et al as documented in Kernen Lien's letter dated August 30, 2010. Please ask yourself why the City of Edmonds did not provide this same information to the Reidys or to former Hearing Examiner Sharon Rice! Please see attached document: August 30, 2010 Kernen Lien letter to Straub et al - PLEASE NOTE - THESE NOTES WHICH ARE ATTACHED TO THIS EMAIL ARE PART OF THIS PUBLIC COMMENT. The factual information documented above is brutal to say the least... years of harm and suffering caused by the City's harassment of the Reidy family. Like the Loft restaurant, we just bought it that way! There were 3 simple solutions available — but the City chose to harass the Reidy family with multiple code enforcement orders instead. Why? The straw that breaks the back of the Hearing Examiner System in Edmonds, however, is the City of Edmonds government's choice to not voluntarily address all these great wrongs. I believe it is very wrong and very unethical to not address these great wrongs and then go forward as if the Hearing Examiner System can be trusted and is fair to citizens of Edmonds. History proves Fact #11: The use of the Hearing Examiner system cannot be trusted to lead to justice in Edmonds because history proves the City is willing to provide incomplete and/or false information to the Hearing Examiner. Compounding this problem, history also proves elected officials have not had the will to address this improper conduct and the great harm caused by the City's conduct. Without a will for liberty and justice for all, City of Edmonds government is wrong and unethical to allow citizens of Edmonds to be subject to the Hearing Examiner system. Please turn the corner and show a will to voluntarily promote equity, fairness, and justice for all citizens of Edmonds. Please end the practice of different rules for different people. My hope is that elected City officials will choose to take bold action to earn more trust. I believe ending the practice of different rules for different people requires courageous, ethical leadership. Edmonds City Council Draft Minutes June 9, 2020 Page 34 Packet Pg. 37 6.1.a a+ a Edmonds City Council Draft Minutes June 9, 2020 Page 35 Packet Pg. 38 6.2 City Council Agenda Item Meeting Date: 06/16/2020 Approval of claim checks and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of re -issued claim checks #242486 & #242487 dated June 8, 2020 for $2,144.68, claim checks #242488 through #242590 dated June 11, 2020 for $995,391.44 and wire payments of $854.00 and 22,892.41. Staff Recommendation Approval of claim checks and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 06-08-20 re -issues claims 06-11-20 wire 06-09-20 wire 06-11-20 FrequentlyUsedProjNumbers 06-11-20 Packet Pg. 39 vchlist 06/08/2020 7:28:13AM Bank code : usbank Voucher Date Vendor 242486 6/8/2020 077695 CONROY, JEREMY Voucher List City of Edmonds Invoice 4-17950 242487 6/8/2020 076767 K PANCAKE -BOWL & BRADFORD BOWL 5-16075 2 Vouchers for bank code : usbank 2 Vouchers in this report PO # Description/Account OVERPAYMENT REFUND Overpayment refund 411.000.233.000 Total #18-198478 UTILITY REFUND #18-198478 Utility refund due to 411.000.233.000 Total Bank total Total vouchers 6.2.a Page: 1 Page: 1 Packet Pg. 40 6.2.b vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242488 6/11/2020 076040 911 SUPPLY INC 242489 6/11/2020 073947 A WORKSAFE SERVICE INC 242490 6/11/2020 065052 AARD PEST CONTROL Voucher List City of Edmonds Page Invoice PO # Description/Account Amoun vi INV-2-2903 INV-2-2903- EDMONDS PD- GREEN y MK-4-OC - INVENTORY E 001.000.41.521.40.31.00 14.7( a 10.0% Sales Tax a� 001.000.41.521.40.31.00 L INV-2-2904 INV-2-2904 - EDMONDS PD - CRYS- 5.11 PATROL RAIN PANTS �a 001.000.41.521.22.24.00 99.9� Y 10.0% Sales Tax U 001.000.41.521.22.24.00 10.0( U INV-2-2905 INV-2-2905 - EDMONDS PD- LAWLE E ANCHOR SINGLE BREAST COAT 001.000.41.521.10.24.00 279.9� 12 BULLION STARS O 001.000.41.521.10.24.00 108.0( PERMAGOLD LACE o 001.000.41.521.10.24.00 45.0( a ALTERATION - SLEEVES Q 001.000.41.521.10.24.00 15.0( c 10.0% Sales Tax N 001.000.41.521.10.24.00 44.8( INV-2-2907 INV-2-2907 - EDMONDS PD - LAWLI c STAR EMBROIDERY - 4 SHIRTS y 001.000.41.521.10.24.00 32.0( •� 10.0% Sales Tax U 001.000.41.521.10.24.00 3.2( Total: 654.1' aa) E 290937 ONSITE DOT RANDOM TESTING U STREET ONSITE TESTING FEE 111.000.68.542.90.41.00 141.7E Q Total : 141.7; 32751 PARK MAINT PEST CONTROL CUSS PM & SENIOR CENTER PEST COW Page: 1 Packet Pg. 41 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242490 6/11/2020 065052 AARD PEST CONTROL (Continued) 33336 242491 6/11/2020 001528 AM TEST INC 115979 115980 PO # Description/Account 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 MEADOWDALE CC PEST CONTROI MEADOWDALE CC PEST CONTROI 001.000.64.576.80.41.00 10.4% Sales Tax 001.000.64.576.80.41.00 Total WWTP: 503 METALS SAMPLE #204 503 METALS SAMPLE #20-A005949 423.000.76.535.80.41.00 WWTP: SAMPLE 20-A005950 ALKAI SAMPLE 20-A005950 ALKALINITY, f 423.000.76.535.80.41.00 Total 242492 6/11/2020 074306 AMWINS GROUP BENEFITS INC 6348844 JUNE RETIREE PREMIUMS GROUP BENEFITS - LEOFF 009.000.39.517.20.23.10 GROUP BENEFITS - LEOFF 617.000.51.517.20.23.10 Total 242493 6/11/2020 069751 ARAMARK UNIFORM SERVICES 1991776358 WWTP: 6/3/20 UNIFORMS,TOWELS Mats/Towels 423.000.76.535.80.41.00 Uniforms: Jeanne - 3 Lab Coats $0.1' 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 1991776359 PARKS MAINT UNIFORM SERVICE 6.2.b Page: 2 Amoun 125.0( E 13.0( a a� L 90.0( c �a 9.3E Y 237.3E U t E E 110.0( U 4- 0 M 90.0( o 200.0( a a Q 0 N 7,395.6, 1,213Z N 8,608.8° E U 5.3E 0.1E Page: 2 Packet Pg. 42 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242493 6/11/2020 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds 6.2.b Page: 3 Invoice PO # Description/Account Amoun (Continued) vi PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 56.5E E, 10.4% Sales Tax a 001.000.64.576.80.24.00 5.8E 1991776360 FACILITIES DIVISION UNIFORMS 3 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.5E 10.4% Sales Tax N 001.000.66.518.30.24.00 3.0 Y 1991781506 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATS E 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 6.1 0 PUBLIC WORKS OMC LOBBY MATS �a 421.000.74.534.80.41.00 6.1' o PUBLIC WORKS OMC LOBBY MATE a 422.000.72.531.90.41.00 6.1' Q PUBLIC WORKS OMC LOBBY MATE c 423.000.75.535.80.41.00 6.1' N PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 6.0E c 10.4% Sales Tax N 001.000.65.518.20.41.00 0.11 .E 10.4% Sales Tax ea 111.000.68.542.90.41.00 0.6z 10.4% Sales Tax 421.000.74.534.80.41.00 0.6z E 10.4% Sales Tax 422.000.72.531.90.41.00 0.6z Q 10.4% Sales Tax 511.000.77.548.68.41.00 0.6' 10.4% Sales Tax 423.000.75.535.80.41.00 0.6z Page: 3 Packet Pg. 43 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242493 6/11/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 1991781507 242494 6/11/2020 064452 ARMSTRONG SERVICES 3306 242495 6/11/2020 001699 ASSOC OF WA CITIES 242496 6/11/2020 001795 AUTOGRAPHICS PO # Description/Account FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 Total WWTP: 5-2020 JANITORIAL SERVIC 5/2020 JANITORIAL SERVICE 423.000.76.535.80.41.00 Total 83242 AWC RETRO PROGRAM AWC RETRO PROGRAM 001.000.39.518.61.49.00 AWC RETRO PROGRAM 111.000.68.542.61.49.00 AWC RETRO PROGRAM 421.000.74.534.80.49.00 AWC RETRO PROGRAM 422.000.72.531.90.49.00 AWC RETRO PROGRAM 423.000.75.535.80.49.00 AWC RETRO PROGRAM 423.000.76.535.80.49.00 AWC RETRO PROGRAM 511.000.77.548.68.49.00 Total 83254 INV 83254 - EDMONDS PD - SWAT GRAPHICS - SWAT BEAR CAT 6.2.b Page: 4 Amoun m E 9.2£ Q a� 19.1('3 0.9� Y 1.9£ 220.2 j E 880.0( o 880.0( 0 a a Q 18,317.7E 0 N 1,184.8E 639.8, N E 639.8, 734.6' c a� E 1,279.6z �a .r 900.4 1 Q 23,696.9 Page: 4 Packet Pg. 44 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242496 6/11/2020 001795 AUTOGRAPHICS (Continued) 628.000.41.521.23.31.00 750.0( Tota I : 750.0( 242497 6/11/2020 001801 AUTOMATIC WILBERT VAULT CO 65007 ROUGH BOX - MEYER ROUGH BOX - MEYER 130.000.64.536.20.34.00 586.0( Total : 586.0( 242498 6/11/2020 072577 BAURECHT, MAGRIT 06052020 DESIGN BUSINESS REOPENING P( Design support for business reopenin 001.000.61.558.70.41.00 1,010.0( Tota I : 1,010.0( 242499 6/11/2020 066891 BEACON PUBLISHING INC 32388 DISPLAY ADS 5/7/20 Display ad 5/7/20 Beacon 001.000.61.558.70.41.40 300.0( Tota I : 300.0( 242500 6/11/2020 074307 BLUE STAR GAS 1180835 FLEET - AUTO PROPANE 610.10 GF FLEET - AUTO PROPANE 610.10 GF 511.000.77.548.68.34.12 521.1 E Total : 521.1 E 242501 6/11/2020 073760 BLUELINE GROUP LLC 19027 E4FE & ESJB.SERVICES THRU 5/30 E4FE.Services thru 5/30/20 422.000.72.594.31.41.00 24,917.9E ESJB.Services thru 5/30/20 421.000.74.594.34.41.00 1,899.6' ESJB.Services thru 5/30/20 423.000.75.594.35.41.00 1,899.6' ESJB.Services thru 5/30/20 422.000.72.594.31.41.00 1,899.6, 19028 EOJA.SERVICES THRU 5/30/20 EOJA.Services thru 5/30/20 421.000.74.594.34.41.00 38,671.5( 19029 E4FE.SERVICES THRU 5/30/20 Page: 5 Packet Pg. 45 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242501 6/11/2020 073760 BLUELINE GROUP LLC (Continued) E4FE.Services thru 5/30/20 422.000.72.594.31.41.00 4,286.3E Total: 73,574.61 242502 6/11/2020 075342 BORUCHOWITZ, ROBERT 02010531 PUBLIC DEFENSE - FEB TO MAY PUB DEFENSE SERVICES 001.000.22.518.10.41.00 2,133.3' Total : 2,133.X 242503 6/11/2020 069454 BOSS CONSTRUCTION INC E4FE.Pmt 5 E4FE.PMT 5 THRU 5/29/2020 E4FE.Pmt 5 thru 5/29/2020 422.000.72.594.31.65.20 94,692.9E E4FE.Ret 5 422.000.223.400 -4,734.61 Total : 89,958.31 242504 6/11/2020 077243 BPAS 1000763657 VEBAADMIN FEE - MAY VEBAADMIN FEES 001.000.39.518.61.49.00 324.2� VEBAADMIN FEES 111.000.68.542.61.49.00 142.2E VEBAADMIN FEES 421.000.74.534.80.49.00 26.7E VEBAADMIN FEES 422.000.72.531.90.49.00 31.3, VEBAADMIN FEES 423.000.75.535.80.49.00 31.3, VEBAADMIN FEES 423.000.76.535.80.49.00 66.5E VEBAADMIN FEES 511.000.77.548.68.49.00 30.0" Total : 652.5( 242505 6/11/2020 002800 BRAKE & CLUTCH SUPPLY 636759 UNIT 38 - PARTS UNIT 38 - PARTS Page: 6 Packet Pg. 46 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242505 6/11/2020 002800 BRAKE & CLUTCH SUPPLY 242506 6/11/2020 002840 BRIM TRACTOR CO INC 242507 6/11/2020 077698 CAM, KYLE 242508 6/11/2020 077705 CEDAR PARK CHRISTIAN Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 639650 UNIT 14 - PARTS/ PRESSURE PROW UNIT 14 - PARTS/ PRESSURE PROW 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total IM11574 UNIT 8 - PARTS UNIT 8 - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 IM11660 UNIT 8 - PARTS UNIT 8 - PARTS 511.000.77.548.68.31.10 Freight 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total : 2005142.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 2005151.009 REFUND: PROGRAM CANCELLATIC REFUND: PROGRAM CANCELLATIC 001.000.239.200 2005152.009 REFUND: PROGRAM CANCELLATIC 6.2.b Page: 7 Page: 7 Packet Pg. 47 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 8 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242508 6/11/2020 077705 CEDAR PARK CHRISTIAN (Continued) REFUND: PROGRAM CANCELLATIC 001.000.239.200 75.0( Tota I : 150.0( 242509 6/11/2020 003510 CENTRAL WELDING SUPPLY RN05200957 WWTP: 5/2020 CYLINDER RENTAL- 5/2020 nitrogen, oxygen, carbon 423.000.76.535.80.31.00 142.7. 10.4% Sales Tax 423.000.76.535.80.31.00 14.8E Total : 157.6( 242510 6/11/2020 073249 CG ENGINEERING, PLLC 42437 TO 20-02.KISAN STORMWATER VAI TO 20-02.Kisan Stormwater Vault 001.000.245.963 1,095.0( Total : 1,095.0( 242511 6/11/2020 065682 CHS ENGINEERS LLC 451701-2005 E6GB.SERVICES THRU MAY 2020 E6GB.Services thru May 2020 423.000.75.594.35.41.00 2,225.2( Total: 2,225.2( 242512 6/11/2020 070323 COMCAST BUSINESS 8498310301175175 CEMETERY INTERNET 820 15TH Sl CEMETERY INTERNET 820 15TH S� 130.000.64.536.20.42.00 140.2 8498310301175191 MEADOWDALE PRESCHOOL INTEF MEADOWDALE PRESCHOOL INTEF 001.000.64.571.29.42.00 140.2, Total: 280.5' 242513 6/11/2020 004867 COOPER, JACK F 31 REIMBURSEMENT REIMBURSEMENT 617.000.51.517.20.23.00 266.9( Total: 266.9( 242514 6/11/2020 069529 D & G BACKHOE INC EBJA.Pmt 1 EBJA.PMT 1 THRU 5/31/20 EBJA.Pmt 1 thru 5/31/20 Page: 8 Packet Pg. 48 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 9 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242514 6/11/2020 069529 D & G BACKHOE INC (Continued) 421.000.74.594.34.65.10 601,181.6" y EBJA.Ret 1 E 421.000.223.400 -27,227.41' Q Total: 573,954.1f L 242515 6/11/2020 074444 DATAQUEST LLC 12138 BACKGROUND CHECKS - MAY 3 MAY BACKGROUND CHECKS c 001.000.22.518.10.41.00 �a 50.0( N Total: 50.0( 242516 6/11/2020 047450 DEPTOF INFORMATION SERVICES 2020050033 CUSTOMER ID# D200-0 SWV#0098 Scan Services for May 2020 E 512.000.31.518.88.42.00 285.0( Total: 285.0( o 242517 6/11/2020 007253 DUNN LUMBER 7075670 E181SR - SUPPLIES f6 E181 SR - SUPPLIES o 511.100.77.594.48.64.00 69.6( a 10.2% Sales Tax Q 511.100.77.594.48.64.00 7.1( o Total : 76.7( 242518 6/11/2020 007675 EDMONDS AUTO PARTS 1-104623 PM SUPPLIES: PERMA-COIL, WATE c PM SUPPLIES: PERMA-COIL, WATE N 001.000.64.576.80.31.00 56.3( •E 10.4% Sales Tax 2 001.000.64.576.80.31.00 5.8( 1-105693 CEMETERY SUPPLIES: LAWN MON CEMETERY SUPPLIES: LAWN MOVA E t 130.000.64.536.50.31.00 78.9E 10.4% Sales Tax Q 130.000.64.536.50.31.00 8.2- 1-105696 PM: CORE CHARGE CREDIT PM: CORE CHARGE CREDIT 130.000.64.536.50.31.00 -9.0( Page: 9 Packet Pg. 49 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242518 6/11/2020 007675 EDMONDS AUTO PARTS 242519 6/11/2020 076610 EDMONDS HERO HARDWARE Voucher List City of Edmonds 6.2.b Page: 10 Invoice PO # Description/Account Amoun (Continued) vi 10.4% Sales Tax 130.000.64.536.50.31.00 -0.9z E Total: 139.3f a 1675 PM: FLOWER PROGRAM SUPPLIE; PM: FLOWER PROGRAM SUPPLIE 3 001.000.64.576.81.31.00 28.7, 10.4% Sales Tax N 001.000.64.576.81.31.00 2.9� 1676 PM SUPPLIES: GARDEN SPRAYER, PM SUPPLIES: GARDEN SPRAYER, 001.000.64.576.80.31.00 31.4( •� 10.4% Sales Tax 001.000.64.576.80.31.00 3.2; o 1678 PUBLIC WORKS - PARTS/ BUSHING '@ PUBLIC WORKS - PARTS/ BUSHINC 0 001.000.66.518.30.31.00 22.7( a 10.4% Sales Tax Q 001.000.66.518.30.31.00 1680 FAC MAINT - SHOP SUPPLIES N FAC MAINT - SHOP SUPPLIES 001.000.66.518.30.31.00 4.9� co 10.4% Sales Tax N 001.000.66.518.30.31.00 0.5. E 1681 PM SUPPLIES: CAULKING GUN @ PM SUPPLIES: CAULKING GUN U 001.000.64.576.80.31.00 11.9� r- 10.4% Sales Tax E 001.000.64.576.80.31.00 1.2.' 1682 PUBLIC WORKS - BUSHINGS AND PUBLIC WORKS - BUSHINGS AND 1 Q 001.000.66.518.30.31.00 25.9< 10.4% Sales Tax 001.000.66.518.30.31.00 2.7( 1683 UNIT 95 - PARTS COUPLING Page: 10 Packet Pg. 50 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242519 6/11/2020 076610 EDMONDS HERO HARDWARE (Continued) UNIT 95 - PARTS COUPLING 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 242520 6/11/2020 009350 EVERETT DAILY HERALD EDH897110 EDH898672 242521 6/11/2020 075381 EVERETT POLYGRAPH SERVICES LLC 2020-0603E 242522 6/11/2020 066378 FASTENAL COMPANY 242523 6/11/2020 009815 FERGUSON ENTERPRISES INC Total : LEGAL AD Legal Ad (National Flood Ins Prograrr 001.000.62.558.60.41.40 2019 TBD REPORT - PUBLIC WORk 2019 Transportation Benefit District 001.000.65.518.20.49.00 Total INV 2020-0603E EDMONDS PD PRE -EMPLOY POLYGRAPH 6/3/20 001.000.41.521.10.41.00 Total WAMOU58983 PARK MAINT SUPPLIES PARK MAINT SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 0878744 WATER - PARTS/ OMNI REGISTER WATER - PARTS/ OMNI REGISTER 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 0883769 WATER INVENTORY - PARTS 2036 WATER INVENTORY - PARTS 2036 421.000.74.534.80.34.30 10.4% Sales Tax 6.2.b Page: 11 Page: 11 Packet Pg. 51 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242523 6/11/2020 009815 FERGUSON ENTERPRISES INC (Continued) 421.000.74.534.80.34.30 789.1( Total: 9,138.0: E 242524 6/11/2020 077704 GOLDSTON, EMILY 2005150.009 REFUND: RENTAL CANCELLATION: R Q- REFUND: RENTAL CANCELLATION: 001.000.239.200 150.0( Total: 150.0( �a 242525 6/11/2020 077090 GOVSPEND 62526 GOVSPEND - PURCHASING SOFTV Govspend Software Subscription - 421.000.74.534.80.49.00 500.0( U Govspend Software Subscription - E 423.000.75.535.80.49.00 500.0( E Govspend Software Subscription o 001.000.65.518.20.49.00 500.0( '@ Govspend Software Subscription - o 422.000.72.531.90.49.00 500.0( a Govspend Software Subscription - Q- Q 111.000.68.542.90.49.00 500.0( Govspend Software Subscription - N 001.000.66.518.30.49.00 500.0( Govspend Software Subscription - 511.000.77.548.68.49.00 500.0( N Total: 3,500.0( E 242526 6/11/2020 012199 GRAINGER 9534574794 WATER - SUPPLIES/ EAR PLUGS U WATER - SUPPLIES/ EAR PLUGS 421.000.74.534.80.31.00 24.1 - E 10.4% Sales Tax t 421.000.74.534.80.31.00 2.5" Total : 242527 6/11/2020 076462 GREAT FLOORS LLC A55144 MEADOWDALE CLUB HOUSE - NE% MEADOWDALE CLUB HOUSE - NE% 001.000.66.518.30.48.00 16,109.2. Page: 12 Packet Pg. 52 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242527 6/11/2020 076462 GREAT FLOORS LLC 242528 6/11/2020 077414 GROUNDSWELL STUDIO 242529 6/11/2020 074722 GUARDIAN SECURITY SYSTEMS 242530 6/11/2020 077700 GUERECHIT, MELINDA 242531 6/11/2020 069733 H B JAEGER COMPANY LLC Voucher List City of Edmonds 6.2.b Page: 13 Invoice PO # Description/Account Amoun (Continued) vi 10.4% Sales Tax 001.000.66.518.30.48.00 1,675.3E E+ Total: 17,784.6' Q 2002-05 MARINA BEACH PARK RCO GRANT MARINA BEACH PARK RCO GRANT 3 125.000.64.594.76.41.00 5,419.0, Total: 5,419.01, N U 1026126 OLD PW - SECURITY OLD PW - SECURITY 001.000.66.518.30.48.00 55.0( . �a 001.000.66.518.30.48.00 5.7< o Total : 60.7; 2005144.009 REFUND: PROGRAM CANCELLATIC o REFUND: PROGRAM CANCELLATIC a 001.000.239.200 300.0( Q 2005145.009 REFUND: PROGRAM CANCELLATIC o REFUND: PROGRAM CANCELLATIC 001.000.239.200 98.0( Total : 398.0( o N U2016009987 WATER - INVENTORY & PARTS E WATER - INVENTORY PART 0378 2 U 421.000.74.534.80.34.20 1,295.1( WATER - PARTS a� 421.000.74.534.80.31.00 327.8; E 9.2% Sales Tax 421.000.74.534.80.34.20 119.1 E Q 9.2% Sales Tax 421.000.74.534.80.31.00 30.1 E U2016011951 WATER - INVENTORY & PARTS WATER - INVENTORY PART 0379 Page: 13 Packet Pg. 53 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 14 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242531 6/11/2020 069733 H B JAEGER COMPANY LLC (Continued) 421.000.74.534.80.34.20 1,310.3( WATER - PARTS 421.000.74.534.80.31.00 420.6( 9.2% Sales Tax 421.000.74.534.80.34.20 120.5E 9.2% Sales Tax 421.000.74.534.80.31.00 38.64 Total : 3,662.4' 242532 6/11/2020 012900 HARRIS FORD INC FOCS517412 UNIT 35 - 4 WHEEL ALIGNMENT UNIT 35 - 4 WHEEL ALIGNMENT 511.000.77.548.68.48.00 144.2E 10.5% Sales Tax 511.000.77.548.68.48.00 15.1 E Tota I : 159.4( 242533 6/11/2020 065764 HASNER, THOMAS W 34 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 184.6E Total: 184.6E 242534 6/11/2020 013140 HENDERSON, BRIAN 33 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 320.8, Total : 320.8: 242535 6/11/2020 067862 HOME DEPOT CREDIT SERVICES 3521651 PUBLIC WORKS - SUPPLIES PUBLIC WORKS - SUPPLIES 001.000.66.518.30.31.00 93.8E 10.2% Sales Tax 001.000.66.518.30.31.00 9.5 , 3611895 STREET - SIDE WALK SUPPLIES STREET - SIDE WALK SUPPLIES 111.000.68.542.61.31.00 41.4, 10.2% Sales Tax Page: 14 Packet Pg. 54 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 15 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242535 6/11/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 111.000.68.542.61.31.00 4.2, y 4011248 FAC MAINT - SUPPLIES E FAC MAINT - SUPPLIES ca 001.000.66.518.30.31.00 a 132.4- 10.2% Sales Tax 001.000.66.518.30.31.00 13.5" 4052049 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 136.7- 10.2% Sales Tax t 421.000.74.534.80.31.00 13.9z 6082269 STREET - CONCRETE SUPPLIES STREET - CONCRETE SUPPLIES 111.000.68.542.61.31.00 139.3, o 10.2% Sales Tax �a 111.000.68.542.61.31.00 14.2- o 6525628 STATION 17 - PARTS L a STATION 17 - PARTS Q 001.000.66.518.30.31.00 59.4, c 10.2% Sales Tax N 001.000.66.518.30.31.00 6.0E 8011982 WATER - SUPPLIES/ LAWN MOWEF c WATER - SUPPLIES/ LAWN MOWEF N 421.000.74.534.80.31.00 169.0( .E 10.2% Sales Tax 421.000.74.534.80.31.00 17.2z }; Total: 850.8F E 242536 6/11/2020 061013 HONEY BUCKET 0551523177 MARINA BEACH/DOG PARK HONEI MARINA BEACH/DOG PARK HONED fd 001.000.64.576.80.45.00 -1,394.2< Q 0551539605 ANWAY PARK HONEY BUCKET ANWAY PARK HONEY BUCKET 001.000.64.576.80.45.00 912.1 £ 0551540732 HICKMAN PARK HONEY BUCKET Page: 15 Packet Pg. 55 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242536 6/11/2020 061013 HONEY BUCKET Voucher List City of Edmonds 6.2.b Page: 16 Invoice PO # Description/Account Amoun (Continued) vi HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 607.6, E 0551540733 YOST PARK POOL HONEY BUCKET a YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 309.2' 3 0551540734 HAINES WHARF PARK HONEY BUC HAINES WHARF PARK HONEY BUC 001.000.64.576.80.45.00 233.7E Y 0551540735 PINE STREET PARK HONEY BUCKE PINE STREET PARK HONEY BUCKE 001.000.64.576.80.45.00 113.8E E 0551540736 SIERRA PARK HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 113.8E o 0551540737 WILLOW CREEK FISH HATCHERY i WILLOW CREEK FISH HATCHERY i o L 001.000.64.576.80.45.00 215.0E a 0551540738 CIVIC FIELD 6TH & BELL HONEY BI Q CIVIC FIELD 6TH & BELL HONEY BI _. 001.000.64.576.80.45.00 113.8E 0 N 0551540739 MARINA BEACH/DOG PARK HONED MARINA BEACH/DOG PARK HONEI co 001.000.64.576.80.45.00 1,394.2< 0 N 0551540740 CIVIC CENTER PLAYFIELD HONEY E CIVIC CENTER PLAYFIELD HONEY 2 001.000.64.576.80.45.00 113.8E U }; 0551540741 CIVIC FIELD 6TH & EDMONDS HON CIVIC FIELD 6TH & EDMONDS HON E 001.000.64.576.80.45.00 111.6E 0551545642 BRACKETTS LANDING HONEY BUC fd BRACKETTS LANDING HONEY BUC Q 001.000.64.576.80.45.00 1,055.4( 0551569310 FLEET - COVID ADDITIONAL HONE' FLEET - COVID ADDITIONAL HONE' 511.000.77.548.68.48.00 131.6E Page: 16 Packet Pg. 56 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 17 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242536 6/11/2020 061013 HONEY BUCKET (Continued) 0551571813 OLYMPIC BEACH HONEY BUCKET OLYMPIC BEACH HONEY BUCKET 001.000.64.576.80.45.00 881.8E Total: 4,913.8, 242537 6/11/2020 060165 HWA GEOSCIENCES INC 30448 ESJB.SERVICES THRU 5/23/20 ESJB.Services thru 5/23/20 421.000.74.594.34.41.00 2,461.8, ESJB.Services thru 5/23/20 423.000.75.594.35.41.00 2,461.8, ESJB.Services thru 5/23/20 422.000.72.594.31.41.00 2, 461.8 30457 EBJA.SERVICES THRU 5/26/20 EBJA.Services thru 5/26/20 421.000.74.594.34.41.00 7,894.8" Total : 15,280.2E 242538 6/11/2020 073548 INDOFF INCORPORATED 3372306 DESKS FOR PIO AND HUMAN SERA Desks for PIO and Human Services 001.000.61.557.20.35.00 1,635.0( 10.4% Sales Tax 001.000.61.557.20.35.00 170.0z Tota I : 1,805.0' 242539 6/11/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10073031 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.31.20 313.4E 10.4% Sales Tax 511.000.77.548.68.31.20 32.6( Tota I : 346.0f 242540 6/11/2020 072627 INTRADO LIFE & SAFETY INC 7012073 MONTHLY 911 DATABASE MAINT Monthly 911 database maint 512.000.31.518.88.48.00 200.0( Tota I : 200.0( Page: 17 Packet Pg. 57 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242541 6/11/2020 015270 JCI JONES CHEMICALS INC Voucher List City of Edmonds Invoice 823097 242542 6/11/2020 068816 JOHNSON CONTROLS FIRE PROT LP 21635730 242543 6/11/2020 074263 LYNNWOOD WINSUPPLYCO 242544 6/11/2020 020900 MILLERS EQUIP & RENTALL INC 242545 6/11/2020 077706 MITCHELL 1 PO # Description/Account WWTP: PO 179 6/8/20 SODIUM HYF PO 179 6/8/20 SODIUM HYPOCHLO 423.000.76.535.80.31.53 WA Hazardous Substance Tax 423.000.76.535.80.31.53 10.4% Sales Tax 423.000.76.535.80.31.53 Total WWTP: 5/20 ANNUAL WET SPRINK 5/20 ANNUAL WET SPRINKLER INS 423.000.76.535.80.41.00 Total 037317 01 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 327119 STREET - AUTO CUT TRIMMER STREET - AUTO CUT TRIMMER 111.000.68.542.71.31.00 10.4% Sales Tax 111.000.68.542.71.31.00 327336 PM SUPPLIES: POLY CUT BLADES, PM SUPPLIES: POLY CUT BLADES, 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 24397620 FLEET - SUPPLIES FLEET - SUPPLIES 511.000.77.548.68.49.00 6.2.b Page: 18 Amoun 3,691.3E E, �a a 25.8z L 3 383.9( 4,101.1, N U a� t 605.0( 605.0( 0 M 227.8( o a 23.6� Q 0 N 27.9E o N E c 94.2, t 9.8( 1,728.0( Page: 18 Packet Pg. 58 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242545 6/11/2020 077706 MITCHELL 1 (Continued) 242546 6/11/2020 065469 MYERS SCULPTURE 2 242547 6/11/2020 067834 NATIONAL CONSTRUCTION RENTALS 5764419 242548 6/11/2020 064570 NATIONAL SAFETY INC 242549 6/11/2020 070855 NAVIA BENEFIT SOLUTIONS 0581358-IN PO # Description/Account 10.4% Sales Tax 511.000.77.548.68.49.00 Total ; E7MA.ARTIST COORDINATION W/E E7MA.Artist Coordination W/EW & Cl 332.000.64.594.76.41.00 E7MA.Artist Coordination W/EW & Cl 126.000.64.594.76.41.00 E7MA.Artist Coordination W/EW & Cl 125.000.64.594.76.41.00 Total PM: CIVIC STADIUM PANELS PM: CIVIC STADIUM PANELS 001.000.64.576.80.45.00 10.4% Sales Tax 001.000.64.576.80.45.00 Total WATER/ SEWER - COVID SUPPLIE; WATER/ SEWER - COVID SUPPLIE; 421.000.74.534.80.31.00 WATER/ SEWER - COVID SUPPLIE: 423.000.75.535.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 Total 10256182 COMMUTER FEE MAY COMMUTER FEE 001.000.22.518.10.41.00 10256183 FSA FEE - MAY 6.2.b Page: 19 Amoun m 179.7' E 1,907.71 a a� L 3 1,511.4' 852.2' a� t 11278.3z 3,642.0( 0 M 492.4E o a 51.2, Q 0 N 125.0( o N E 125.0( 13.0( a� E 13.0( t 276.0( a 25.0( Page: 19 Packet Pg. 59 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242549 6/11/2020 070855 NAVIA BENEFIT SOLUTIONS 242550 6/11/2020 063034 NCL 242551 6/11/2020 025690 NOYES, KARIN Voucher List City of Edmonds Invoice PO # Description/Account (Continued) MAY FSA FEE 001.000.22.518.10.41.00 Tota I : 439653 WWTP: PO 301 NITR. INHIB PO 301 NITR. INHIB 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 Total 000 00 722 242552 6/11/2020 065720 OFFICE DEPOT 496691941001 242553 6/11/2020 070166 OFFICE OF THE STATE TREASURER May, 2020 PROF SERVICE Planning Board Minutes (Mtg Date: 001.000.62.558.60.41.00 Total INV 496691941001 - ACCT 9052043' BLACK RETRACTABLE PENS 001.000.41.521.10.31.00 NAVY DOCUMENT COVERS -DISC 001.000.41.521.10.31.00 10.4% Sales Tax 001.000.41.521.10.31.00 Total COURT, BLDG CODE & JIS TRANS Emergency Medical Services & Traun 001.000.237.120 PSEA 1, 2 & 3 Account 001.000.237.130 Building Code Fee Account 001.000.237.150 State Patrol Death Investigation 001.000.237.330 Judicial Information Systems Account 6.2.b Page: 20 Page: 20 Packet Pg. 60 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242553 6/11/2020 070166 OFFICE OF THE STATE TREASURER (Continued) 242554 6/11/2020 026200 OLYMPIC VIEW WATER DISTRICT 0054671 242555 6/11/2020 063750 ORCA PACIFIC INC 242556 6/11/2020 077697 PARK, JUEUN PO # Description/Account 001.000.237.180 Washington Auto Theft Prevention 001.000.237.250 Traumatic Brain Injury 001.000.237.260 Hwy Safety Acct 001.000.237.320 Crime Lab Blood Breath Analysis 001.000.237.170 WSP Hwy Acct 001.000.237.340 Domestic Violence Prevention 001.000.237.370 Total HICKMAN PARK IRRIGATION HICKMAN PARK IRRIGATION 001.000.64.576.80.47.00 HICKMAN PARK DRINKING FOUNT/ HICKMAN PARK DRINKING FOUNT/ 001.000.64.576.80.47.00 Total 42426 YOST POOL SUPPLIES YOST POOL SUPPLIES: 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 2005141.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 6.2.b Page: 21 Amoun 2,097.51 E 728.6E Q a� 255.11 3 125.0 , 1.8- U t 182.6z E 9.5- 13,731.2( O �a 0 L a 56.8' Q 0 N 124.3, 181.1° co 0 N E 920.2E c 95.7- E 1,015.9] �a a 200.0( 200.0( Page: 21 Packet Pg. 61 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242557 6/11/2020 069633 PET PROS 343 INV 343 - EDMONDS PD - ACE & HC DOG FOOD - ACE (D 001.000.41.521.26.31.00 201.3E E, DOG FOOD - HOBBS a 001.000.41.521.26.31.00 94.9E 10.5% Sales Tax 3 001.000.41.521.26.31.00 31.1- Total: 327.41, 242558 6/11/2020 074793 PETDATA INC 8666 INV 8666 - EDMONDS PD N 95 ONE YEAR LICENSES @ $4.20 E 001.000.41.521.70.41.00 399.0( ONE LATE FEE COLLECTED - $2.5C E 001.000.41.521.70.41.00 2.5( Z Total: 401.5( o 242559 6/11/2020 028860 PLATT ELECTRIC SUPPLY OK38961 WWTP: PO 305 GRIP METAL, HOFF �a o PO 305 GRIP METAL, HOFFMAN P/ a 423.000.76.535.80.48.00 164.0E Q 10.4% Sales Tax _. 423.000.76.535.80.48.00 17.0E N Total: 181.1� 242560 6/11/2020 064088 PROTECTION ONE 134522587 ALARM MONITORING CITY HALL o ALARM MONITORING CITY HALL 12 001.000.66.518.30.42.00 129.0( 134522588 ALARM MONITORING CITY HALL Fire Inspection - CITY HALL 121 5TH 001.000.66.518.30.41.00 84.8E Total: 213.9' t �a 242561 6/11/2020 062657 REGIONAL DISPOSAL COMPANY 0000053529 STORM STREET SWEEPING DUMP Q STORM STREET SWEEPING DUMP 422.000.72.531.10.49.00 3,560.5( 0000053605 STORM STREET SWEEPING DUMP STORM STREET SWEEPING DUMP Page: 22 Packet Pg. 62 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 23 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242561 6/11/2020 062657 REGIONAL DISPOSAL COMPANY (Continued) 422.000.72.531.10.49.00 2,862.5( y 53640 E7MA.CONTAMINATED SOIL REMO E E7MA.Contaminated Soil Removal 5/ ca 332.000.64.594.76.41.00 a 3,109.2 - E7MA.Contaminated Soil Removal 5/ 126.000.64.594.76.41.00 1,753.1E E7MA.Contaminated Soil Removal 5/ �a 125.000.64.594.76.41.00 2,629.7, Y Total: 13,915.01 u t 242562 6/11/2020 061540 REPUBLIC SERVICES #197 3-0197-0800478 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE E 001.000.66.518.30.47.00 E 213.6E U 3-0197-0800897 PUBLIC WORKS OMC 7110 210TH ; .- PUBLIC WORKS OMC 7110 210TH ; '@ 001.000.65.518.20.47.00 35.9E o PUBLIC WORKS OMC 7110 210TH ; a 111.000.68.542.90.47.00 136.6z Q PUBLIC WORKS OMC 7110 210TH ; 421.000.74.534.80.47.00 136.6z N PUBLIC WORKS OMC 7110 210TH ; 423.000.75.535.80.47.10 136.6z co PUBLIC WORKS OMC 7110 210TH ; N 511.000.77.548.68.47.00 136.6z E PUBLIC WORKS OMC 7110 210TH ; @ 422.000.72.531.90.47.00 136.6< U 3-0197-0801132 FIRE STATION #16 8429 196TH ST ; FIRE STATION #16 8429 196TH ST ; E 001.000.66.518.30.47.00 227.6� 3-0197-0829729 CLUBHOUSE 6801 N MEADOWDAL CLUBHOUSE 6801 N MEADOWDAL Q 001.000.66.518.30.47.00 71.4E Total: 1,232.0( 242563 6/11/2020 077703 SALVESN, LINDA 2005149.009 REFUND: RENTAL CANCELLATION: Page: 23 Packet Pg. 63 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 24 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242563 6/11/2020 077703 SALVESN, LINDA (Continued) REFUND: RENTAL CANCELLATION: 001.000.239.200 125.0( Tota I : 125.0( 242564 6/11/2020 065001 SCHIRMAN, RON 35 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 5,711.4.E REIMBURSEMENT 009.000.39.517.20.29.00 293.7E Total : 6,005.Z 242565 6/11/2020 077702 SCHULTE, BRIANA 2005148.009 REFUND: PROGRAM CANCELLATIC REFUND: PROGRAM CANCELLATIC 001.000.239.200 237.0( Total : 237.0( 242566 6/11/2020 066918 SEDOR, NORMAN 32 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.29.00 5,475.0( Total: 5,475.0( 242567 6/11/2020 074997 SEITEL SYSTEMS, LLC 52507 REMOTE COMPUTER SUPPORT Remote computer support - 5/20/20 8 512.000.31.518.88.41.00 450.0( 52515 REMOTE COMPUTER SUPPORT Remote computer support - 5/04/20 8 512.000.31.518.88.41.00 360.0( Total: 810.0( 242568 6/11/2020 037801 SNO CO HUMAN SERVICE DEPT 1000530022 Q1-2020 LIQUOR BOARD PROFITS Quarterly Liquor Board Profits 001.000.39.566.10.41.50 1,692.6z Quarterly Liquor Excise Taxes 001.000.39.566.10.41.50 1,300.6E Total: 2,993.3( Page: 24 Packet Pg. 64 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 25 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242569 6/11/2020 066754 SNO CO PUBLIC WORKS 1000529604 SNO COUNTY ASSISTANCE LOAN Sno County Assistance Loan 03-201 E (D 422.000.72.591.31.78.00 21,513.1 E E Sno County Assistance Loan 03-201 E a 422.000.72.592.31.83.20 3,270.0( Total: L 24,783.1E .3 242570 6/11/2020 037375 SNO CO PUD NO 1 200202919 LIFT STATION #8 113 RAILROAD AV c LIFT STATION #8 113 RAILROAD AV y 423.000.75.535.80.47.10 57.9E U 200326460 HUMMINGBIRD PARK 1000 EDMON HUMMINGBIRD PARK 1000 EDMON 001.000.64.576.80.47.00 17.1, •� 200493153 TRAFFIC LIGHT 22000 76TH AVE W TRAFFIC LIGHT 22000 76TH AVE W o 111.000.68.542.64.47.00 33.9, @ 200663953 ANWAY PARK 131 SUNSET AVE / M 0 ANWAY PARK 131 SUNSET AVE / M a 001.000.64.576.80.47.00 89.9E Q 200913853 DECORATIVE LIGHTING 115 2ND A) DECORATIVE LIGHTING 115 2ND A) c N 111.000.68.542.63.47.00 17.1, 201054327 BRACKETT'S LANDING NORTH 50 I BRACKETT'S LANDING NORTH 50 I N 001.000.64.576.80.47.00 47.5- E 201103561 TRAFFIC LIGHT 23800 FIRDALE AVI 2 TRAFFIC LIGHT 23800 FIRDALE AVI U 111.000.68.542.64.47.00 32.3 , 201501277 LIFT STATION #14 7905 1 /2 211 TH F E LIFT STATION #14 7905 1 /2 211 TH F 423.000.75.535.80.47.10 19.5< +° 201532926 LIFT STATION #7 121 W DAYTON S- Q LIFT STATION #7 121 W DAYTON S- 423.000.75.535.80.47.10 158.0� 201557303 CEMETERY BUILDING CEMETERY BUILDING Page: 25 Packet Pg. 65 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242570 6/11/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.2.b Page: 26 Invoice PO # Description/Account Amoun (Continued) vi 130.000.64.536.50.47.00 89.2- 201610276 OVERHEAD STREET LIGHTING AT i E OVERHEAD STREET LIGHTING AT i 130.000.64.536.50.47.00 9.1 E a 201711785 STREET LIGHTING 1 LIGHTS @ 15( 3 STREET LIGHTING (183 LIGHTS @ 111.000.68.542.63.47.00 8.61 201762101 415 5TH AVE S 415 5TH AVE S Y 001.000.64.576.80.47.00 19.2' t 202139655 BRACKETT'S LANDING SOUTH 100 E BRACKETT'S LANDING SOUTH 100 001.000.64.576.80.47.00 22.0, Z 202161535 CEMETERY WELL PUMP p CEMETERY WELL PUMP 130.000.64.536.50.47.00 138.5E o 202250635 9TH/GASPER LANDSCAPE BED / M a 9TH/GASPER LANDSCAPE BED / M Q' Q 001.000.64.576.80.47.00 202356739 TRAFFIC LIGHT 21530 76TH AVE W N TRAFFIC LIGHT 21530 76TH AVE W 111.000.68.542.64.47.00 29.7� co 202499539 LIFT STATION #1 105 GASPERS ST N LIFT STATION #1 105 GASPERS ST E 423.000.75.535.80.47.10 450.4. 2 202529186 STREET LIGHTING (406 LIGHTS @ U STREET LIGHTING (406 LIGHTS @ 111.000.68.542.63.47.00 3,955.0- E 202529202 STREET LIGHTING 7 LIGHTS @ 40( STREET LIGHTING (7 LIGHTS @ 40 f° 111.000.68.542.63.47.00 110.5E Q 202576153 STREET LIGHTING (2097 LIGHTS C STREET LIGHTING (2097 LIGHTS C 111.000.68.542.63.47.00 13,536.9, 202579488 STREET LIGHTING (33 LIGHTS @ 2 Page: 26 Packet Pg. 66 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242570 6/11/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds 6.2.b Page: 27 Invoice PO # Description/Account Amoun (Continued) vi STREET LIGHTING (33 LIGHTS @ 2 (D 111.000.68.542.63.47.00 378.8, E 202579520 WWTP: 5/1-5/31/20 ENERGY MGMT a 5/1-5/31 /20 ENERGY MANAGEMEW 423.000.76.535.80.47.61 9.7, 3 204467435 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 36.5E Y 204714893 STREET LIGHTING (1 LIGHT @ 150' STREET LIGHTING (1 LIGHT @ 150' t 111.000.68.542.63.47.00 5.1 , 204714927 STREET LIGHTING (19 LIGHTS @ 2 STREET LIGHTING (19 LIGHTS @ 2 111.000.68.542.63.47.00 120.0< o 204714935 STREET LIGHTING (5 LIGHTS @ 40 STREET LIGHTING (5 LIGHTS @ 40 0 111.000.68.542.63.47.00 60.0( a 204714943 STREET LIGHTING (4 LIGHTS @ 10 Q STREET LIGHTING (4 LIGHTS @ 10 c 111.000.68.542.63.47.00 15.2E N 204714950 STREET LIGHTING (12 LIGHTS @ 2 STREET LIGHTING (12 LIGHTS @ 2 c 111.000.68.542.63.47.00 95.5< N 205307580 DECORATIVE & STREET LIGHTING E DECORATIVE & STREET LIGHTING 2 111.000.68.542.64.47.00 126.3 , U }; 221593742 TRAFFIC LIGHT 21132 76TH AVE W TRAFFIC LIGHT 21132 76TH AVE W E 111.000.68.542.64.47.00 70.4- 222398059 SIGNAL CABINET 22730 HIGHWAY' fd 22730 Highway 99, Signal Cabinet - Q 111.000.68.542.64.47.00 82.9, Total : 19,861.% 242571 6/11/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE Lien Recording LIEN RECORDING Page: 27 Packet Pg. 67 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 28 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242571 6/11/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE (Continued) 3 liens and 8 lien releases 421.000.74.534.80.49.00 220.0( 3 liens and 8 lien releases 423.000.75.535.80.49.00 220.0( Tota I : 440.0( 242572 6/11/2020 070167 SNOHOMISH COUNTY TREASURER May 2020 Crime Victims Court Remittance Crime Victims Court Remittance 001.000.237.140 220.3 , Total : 220.31 242573 6/11/2020 075675 SORENSON FORENSICS LLC 48789 INV 48789 - MAY 2020- EDMONDS F 28 STR ANALYSIS -NON DIF@$280. 001.000.41.521.21.41.00 7,840.0( 3 STR ANALYSIS - REF @$230. EA 001.000.41.521.21.41.00 690.0( Total : 8,530.0( 242574 6/11/2020 038300 SOUND DISPOSAL CO 103587 PARKS MAINT GARBAGE & RECYC PARKS MAINT GARBAGE AND REC 001.000.64.576.80.47.00 1,022.9z 163577 WWTP: 5/20 RECYCLING 5/1/20 Recycling + taxes 423.000.76.535.80.47.66 38.7.E Total : 1,061.65 242575 6/11/2020 077346 STRUM 8508 UKULELE 8508 EXPLORE THE FUN OF UKULI 8508 EXPLORE THE FUN OF UKULI 001.000.64.571.22.41.00 803.2E Total : 803.2E 242576 6/11/2020 068360 SUMMIT LAW GROUP 112943 LEGAL SERVICES CALL RE: FFCRA 001.000.22.518.10.41.00 66.0( Tota I : 66.0( Page: 28 Packet Pg. 68 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 29 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242577 6/11/2020 077699 THOMPSON, JENNIFER 2005143.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: (D 001.000.239.200 200.0( E Total: 200.0( a 242578 6/11/2020 077659 TPC TRAINING 1-107552 WWTP: FRED PANGELINAN COUR! FRED PANGELINAN COURSE 305 F 3 423.000.76.535.80.49.71 85.0( Total: 85.0( y Y 242579 6/11/2020 076927 TRI-TECH FORENSICS INC 269353 INV 269353 - CUST 203641- EDMON V NIK TEST KIT - G 001.000.41.521.80.31.00 59.9 � . NIK TEST KIT - H f6 001.000.41.521.80.31.00 39.9E o NIK TEST KIT - N '@ 001.000.41.521.80.31.00 79.9E o NIK TEST KIT - U a 001.000.41.521.80.31.00 79.9E Q Freight 001.000.41.521.80.31.00 12.5( N Total: 272.3, 242580 6/11/2020 077701 UNDERBRINK, BRITTANY 2005146.009 REFUND: PROGRAM CANCELLATIC o REFUND: PROGRAM CANCELLATIC 001.000.239.200 179.0( Total: 179.0( 242581 6/11/2020 071549 UNIVAR SOLUTIONS USA INC 48603167 WWTP: 5/29/20 SOD. BISULFITE 5/29/20 SOD. BISULFITE E t 423.000.76.535.80.31.54 1,824.1 , 10.4% Sales Tax Q 423.000.76.535.80.31.54 189.7' Total : 2,013.8! 242582 6/11/2020 044960 UTILITIES UNDERGROUND LOC CTR 0050138 UTILITIES UNDERGROUND LOCATI Page: 29 Packet Pg. 69 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 30 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242582 6/11/2020 044960 UTILITIES UNDERGROUND LOC CTR (Continued) UTILITIES UNDERGROUND LOCATI 421.000.74.534.80.41.00 120.9( E, UTILITIES UNDERGROUND LOCATI a 422.000.72.531.90.41.00 120.9( UTILITIES UNDERGROUND LOCATI 3 423.000.75.535.80.41.00 124.5E Total: 366.3E 242583 6/11/2020 067865 VERIZON WIRELESS 9855290244 C/A772540262-00001 N Cradlepoint 1 - Court/IT 512.000.31.518.88.42.00 100.0- Trimble 2 - Engineering Storm E 421.000.74.534.80.49.20 3.3" Z Trimble 2 - Engineering Storm o 422.000.72.531.90.49.20 3.3" Trimble 2 - Engineering Storm o 423.000.75.535.80.49.20 L 3.4( a Trimble 1 - Storm c' Q 422.000.72.531.90.42.00 10.01 c Lake Ballinger monitor N 422.000.72.531.90.49.20 18.5 1 Total : 138.6: c 242584 6/11/2020 075155 WALKER MACY LLC P3282.04-25 CIVIC LANDSCAPE ARCHITECTURE N E CIVIC LANDSCAPE ARCHITECTURE 2 126.000.64.594.76.41.00 23,027.9( U Total: 23,027.9( c t 242585 6/11/2020 067917 WALLY'S TOWING INC 65184 INV 65184 - EDMONDS PD - CS 20-' TOW SILVER HONDA - CS 20-1207S 001.000.41.521.22.41.00 184.0( Q 10.5% Sales Tax 001.000.41.521.22.41.00 19.3, 65196 INV 65196 - EDMONDS PD - CS 20-' TOW WHITE IMPALA- CS - 20-1216 Page: 30 Packet Pg. 70 vchlist 06/11 /2020 11:29:30AM Voucher List City of Edmonds 6.2.b Page: 31 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242585 6/11/2020 067917 WALLY'S TOWING INC (Continued) 001.000.41.521.22.41.00 184.0( y 10.5% Sales Tax E 001.000.41.521.22.41.00 19.3, a Total: 406.6' L 242586 6/11/2020 065035 WASHINGTON STATE PATROL 120006335 INV 120006335 - EDMONDS PD 3 CPL BACKGROUND CHECKS c 001.000.237.100 �a 132.5( y Total: 132.5( 242587 6/11/2020 073552 WELCO SALES LLC 7823 #10 WINDOW ENVELOPES FOR FII #10 Window envelopes for Finance - E 001.000.31.514.23.31.00 370.0( E 10.4% Sales Tax 001.000.31.514.23.31.00 o 38.4E '@ Total: 408.4f o L 242588 6/11/2020 069691 WESTERN SYSTEMS 0000042309 TRAFFIC - SUPPLIES/ PTZ POWER a TRAFFIC - SUPPLIES/ PTZ POWER Q 111.000.68.542.64.31.00 54.3E m Freight N 111.000.68.542.64.31.00 14.0E 10.5% Sales Tax o 111.000.68.542.64.31.00 7.1 £ 0000042360 TRAFFIC - SUPPLIES REPAIR TRAFFIC - SUPPLIES REPAIR 111.000.68.542.64.31.00 650.0( Freight 111.000.68.542.64.31.00 67.6( t 10.4% Sales Tax 111.000.68.542.64.31.00 74.6< Q 0000042393 TRAFFIC - SUPPLIES/ CONTROLLE TRAFFIC - SUPPLIES/ CONTROLLE 111.000.68.542.64.31.00 2,656.2E Freight Page: 31 Packet Pg. 71 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor 242588 6/11/2020 069691 WESTERN SYSTEMS 242589 6/11/2020 077696 WHITE, DAV I D F 242590 6/11/2020 011900 ZIPLY FIBER 103 Vouchers for bank code : usbank 103 Vouchers in this report Voucher List City of Edmonds 6.2.b Page: 32 Invoice PO # Description/Account Amoun (Continued) vi 111.000.68.542.64.31.00 31.1 £ y 10.4% Sales Tax E 111.000.68.542.64.31.00 279.4� a Total: 3,834.71 L 2005140.009 REFUND: RENTAL CANCELLATION: 3 REFUND: RENTAL CANCELLATION: c 001.000.239.200 �a 400.0( N Total: 400.0( 206-188-0247 TELEMETRY MASTER SUMMARY A, TELEMETRY MASTER SUMMARY A, E 421.000.74.534.80.42.00 270.6, TELEMETRY MASTER SUMMARY A, o 423.000.75.535.80.42.00 270.6( '@ 253-003-6887 LIFT STATION #6 VG SPECIAL ACC[ LIFT STATION #6 VG SPECIAL ACC[ o a 423.000.75.535.80.42.00 42.1.E Q 425-774-1031 LIFT STATION #8 VG SPECIAL ACCI LIFT STATION #8 TWO VOICE GRAI N 423.000.75.535.80.42.00 47.5( 425-776-1281 SNO-ISLE LIBRARY ELEVATOR PH( SNO-ISLE LIBRARY ELEVATOR PH( c 001.000.66.518.30.42.00 59.4.E E 425-776-2742 LIFT STATION #7 VG SPECIAL ACC[ LIFT STATION #7 V/G SPECIAL ACC 423.000.75.535.80.42.00 26.4, 425-776-5316 425-776-5316 PARKS MAINT FAX LII t 425-776-5316 PARKS MAINT FAX LII 001.000.64.576.80.42.00 108.0z Total Bank total : 995,391.4E Total vouchers : 995,391.4E Page: 32 Packet Pg. 72 vchlist 06/11 /2020 11:29:30AM Bank code : usbank Voucher Date Vendor Voucher List City of Edmonds Invoice PO # Description/Account 6.2.b Page: 33 Amoun Page: 33 Packet Pg. 73 6.2.c vchlist 06/09/2020 12:45:01 PM Bank code: usbank Voucher Date Vendor 6092020 6/9/2020 062693 US BANK 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Page Invoice PO # Description/Account Amoun . . ui 8296 GFOA MEMBERSHIP AND CONFER c GFOA - Membership renewal E 001.000.31.514.20.49.00 152.5( GFOA - Membership renewal a 001.000.31.514.23.49.00 152.5( .(D GFOA - 2020 Virtual Conference 3 001.000.31.514.20.49.00 549.0( c Total: 854.0( N Bank total : 854.0( (D t U Total vouchers : 854.0( E 2 U 4- 0 �a 0 L CL a O N O to O d L 3 r c m E U �a a Page: 1 Packet Pg. 74 6.2.d vchlist 06/11 /2020 11:57:58AM Bank code : usbank Voucher Date Vendor 6112020 6/11/2020 062693 US BANK Voucher List City of Edmonds Page Invoice PO # Description/Account Amoun . . ui 1558 HP PROBOOKS, BLUEBEAM, ARIN, c CDW-G - HP ProBook 450 G6 8GB F E E 512.100.31.518.88.35.00 6,732.0, CDW-G HP Electronic Care Pack Hai a 512.100.31.518.88.35.00 722.4' .� Adobe Premiere Pro 3 512.000.31.518.88.48.00 450.3( c Bluebeam - Revu Standard & mainter 512.000.31.518.88.48.00 1,905.5( ARIN - Annual Maintenance for t 512.000.31.518.88.48.00 300.0( L) Newegg.com - Intel NUC Barebone S E 512.100.31.518.88.35.00 1,395.1 £ 2 Newegg.com - CIub3D Type C to HDP c 512.100.31.518.88.35.00 64.0' —@ Newegg.com - CIub3D USB 3.1 Type 0 512.100.31.518.88.35.00 160.0, a Newegg.com - Intel NUC Barebone S Q' Q 512.100.31.518.88.35.00 3,022.w v Newegg.com - Intel 660p Series M.2 ; N 512.100.31.518.88.35.00 527.E Amazon - Mitel Communications Blue m 512.000.31.518.88.31.00 117.2z m Newegg.com - Intel 660p Series M.2 ; 3 512.100.31.518.88.35.00 262.7( Newegg.com - Intel NUC Barebone S r m 512.100.31.518.88.35.00 3,035.8, E Newegg.com - CIub3D USB 3.1 Type L) 512.100.31.518.88.35.00 160.0, Monoprice - Ultra Slim Certified Q 512.000.31.518.88.31.00 133.9E 2985 WWTP: EVAUGHAN - WW OPER 21 American Water College: Eric Vaught 423.000.76.535.80.49.71 199.9� Page: 1 Packet Pg. 75 vchlist 06/11 /2020 11:57:58AM Bank code : usbank Voucher Date Vendor 6112020 6/11/2020 062693 US BANK Voucher List City of Edmonds 6.2.d Page: 2 Invoice PO # Description/Account Amoun (Continued) ui Amazon:- 423.000.76.535.80.31.00 171.4E E Amazon: Blender for Lab $78.26 = 423.000.76.535.80.35.00 78.2E Dept of L&I: 2020-21 Electric Permit 423.000.76.535.80.41.50 2,284.2( 3 WA Dept of Revenue: Credit Card Fe, 423.000.76.535.80.41.50 4.6, N Amazon: PO 311 Outside Canopy for Y U 423.000.76.535.80.31.00 174.3E t WA Dept of Revenue: 2020-21 Under U 423.000.76.535.80.41.50 184.8( . 4697 OFFICE SUPPLIES frame for zoning map/Mayor's office c 001.000.21.513.10.31.00 31.9E @ business card organizer c 001.000.21.513.10.31.00 7.8E a light set for ZOOM meetings Q- Q 001.000.21.513.10.31.00 31.8� backpack -- Human Services Manage N 001.000.61.557.20.31.00 25.9� iPhone case -- Human Services ManE 001.000.61.557.20.31.00 13.9E 10.4% Sales Tax L 001.000.21.513.10.31.00 7.4E 3 10.4% Sales Tax c 001.000.61.557.20.31.00 4.1 E E 6614 DUST OFF DISPOSABLE DUSTER C U Amazon - Dust -Off Disposable Duster R 512.000.31.518.88.31.00 45.7< Q 9573 GAAFR 2020 EDITION GFOA - GAAFR 2020 Edition - Qty 4 001.000.31.514.23.31.00 636.0( Total : 22,892.41 Page: 2 Packet Pg. 76 vchlist 06/11 /2020 11:57:58AM Bank code : usbank Voucher Date Vendor 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds 6.2.d Page: 3 Invoice PO # Description/Account Amoun Bank total : 22,892.4. ui c Total vouchers : 22,892.41 �a a a� L 3 c U a� U E 0 U 4- 0 �a 0 L Q a 0 N O d L 3 r c m E M U �a a Page: 3 Packet Pg. 77 6.2.e PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Protect Title Number Number STM 174th St. & 71st Ave Storm Improvements c521 EBFB WTR 2017 Waterline Replacement Projects i014 E6J13 STM 2018 Lorian Woods Study s018 EBFA SWR 2018 Sewerline Replacement Project c492 E6GC vi WTR 2018 Waterline Replacement Project c493 E6JC STR 2019 Downtown Parking Study s021 E9AC E STR 2019 Guardrail Install i039 E9AB R Q- m STR 2019 Overlay Program i036 E9CA L 3 STR 2019 Pedestrian Safety Program i041 E9DB SWR 2019 Sewerline Replacement Project (Phase 7) c516 EBGA Y STM 2019 Storm Maintenance Project c525 EBFC aa) t WTR 2019 Swedish Waterline Replacement c523 EBJA U E STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD o UTILITIES 2019 Utility Rate & GFC Update s020 EBJB WTR 2019 Waterline Overlay i043 E9CB O Q g: WTR 2019 Waterline Replacement (Phase10) c498 E7JA Q STR 2020 Guardrail Installations i046 EOAA c N STR 2020 Overlay Program i042 EOCA r STR 2020 Pedestrian Safety Program i049 EODB co c N STR 2020 Pedestrian Task Force s024 EODA am STR 2020 Traffic Calming i048 EOAC E STR 2020 Traffic Signal Upgrades i047 EOAB Z 0 L STR 220th Adaptive i028 EBAB d STR 228th St. SW Corridor Improvements i005 E7AC CD uJ STR 238th St. Island & Misc. Ramps i037 EBDC >' c STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB a STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA u_ STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA c STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA CD E t STR 84th Ave W Overlay from 220th to 212th i031 EBCC U ns STR 89th PI W Retaining Wall i025 E7CD r Q STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB STM Ballinger Regional Facility Pre -Design s022 E9FA STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Revised 6/11/2020 Packet Pg. 78 6.2.e PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Fundinq Project Title Number Number STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E7FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STR Sunset Walkway Improvements c354 E1DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA vi c a� E R a m L �3 c N Y V m t U E 4- 0 0 L a a ZA Revised 6/11/2020 Packet Pg. 79 6.2.e PROJECT NUMBERS (By Engineering Number) Engineering Protect Project Accounting Funding Number Number Protect Title STR EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades EOAC� 048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program Pedestrian Task Force 1111011 STR EODB i049 2020 Pedestrian Safety Program i05O Citywide Bicycle Improvements Project qV STM EOFA c546 Seaview Park Infiltration Facility Phase 2 2 Annual Storm 6 Q+ LReplacemmmoject SWR EOGA c548 Phase 8 Annual Sewer Replacement Project Phase nnual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) Civic Center Playfield (Design) GF EONA s025 Official Street Map & Sidewalk Plan Update c368 76th Ave W at 212th St SW Intersection Improvements STR ElDA c354 Sunset Walkway Improvements c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration Lake Ballinger Associated Project STM E41FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study WWTP E4HA c446 Sewer Outfall Groundwater Monitoring FAC Edmonds Fishing Pier Rehab STR E5AA c470 Trackside Warning System Bikelink Projec STR E5DB c478 Edmonds Street Waterfront Connector Seaview Park Infiltration Facilit SWR E5GB s011 Lake Ballinger Trunk Sewer Study c481 WWTP Outfall Pipe Modifications WTR E5JB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Five Corners Reservoir Re -coating UTILITIES E5NA solo Standard Details Updates Hwy 99 Gateway Revitalizatio STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion c485 238th St. SW Walkway (Edmonds Way to Hwy 99) STR E6DD i017 Minor Sidewalk Program STM E6FD Stormwater Comp Plan Update SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project Revised 6/11/2020 Packet Pg. 80 6.2.e PROJECT NUMBERS (By Engineering Number) Engineering Protect Project Accounting Funding Number Number Protect Title WTR E6J13 i014 2017 Waterline Replacement Projects WTR E6JC c493 2018 Waterline Replacement Project STIR E7AB i024 Audible Pedestrian Signals STIR E7AC i005 228th St. SW Corridor Improvements vi STIR E7CD i025 89th PI W Retaining Wall a� STIR E7DC i026 Citywide Pedestrian Crossing Enhancements E STM E7FA m105 OVD Slope Repair & Stabilization Q. m STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW 3 STM E7FG m013 NPDES (Students Saving Salmon) WTR E7JA c498 2019 Waterline Replacement y PRK E7MA c544 Waterfront Development & Restoration (Construction) y t PRK E7MA c496 Waterfront Development & Restoration (Design) U E PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STIR E8AB i028 220th Adaptive v — STIR E8CA i029 76th Ave W & 220th St. SW Intersection Improvements STIR E8CC i031 84th Ave W Overlay from 220th to 212th a STIR E8DB i033 ADA Curb Ramps Q STIR E8DC i037 238th St. Island & Misc. Ramps o N STM E8FA s018 2018 Lorian Woods Study r r STM E8FB c521 174th St. & 71st Ave Storm Improvements CD STM E8FC c525 2019 Storm Maintenance Project i m SWR E8GA c516 2019 Sewerline Replacement Project E WTR E8JA c523 2019 Swedish Waterline Replacement Z 0 UTILITIES E8JB s020 2019 Utility Rate & GFC Update a PM E8MA c282 Fourth Avenue Cultural Corridor CD rn STIR E9AA i038 2019 Traffic Calming >+ STIR E9AB i039 2019 Guardrail Install r STIR E9AC s021 2019 Downtown Parking Study L STIR HAD i045 2019 Traffic Signal Upgrades u_ STIR E9CA i036 2019 Overlay Program E WTR E9CB i043 2019 Waterline Overlay v STIR E9DA i040 Admiral Way Pedestrian Crossing Q STIR E9DB i041 2019 Pedestrian Safety Program STIR E9DC i044 Walnut St. Walkway (3rd-4th) STM E9FA s022 Ballinger Regional Facility Pre -Design FAC E9MA c502 PW Concrete Regrade & Drainage South Revised 6/11/2020 Packet Pg. 81 6.2.e PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title PM EBMA c282 Fourth Avenue Cultural Corridor STIR E1DA c354 Sunset Walkway Improvements STIR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STIR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) vi STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects E FAC E4MB c443 Edmonds Fishing Pier Rehab R Q- m WWTP E4HA c446 Sewer Outfall Groundwater Monitoring L 3 STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study Y STIR ESAA c470 Trackside Warning System aa) t WTR ESKA c473 Five Corners Reservoir Re -coating U E STIR ESDA c474 Bikelink Project v STIR ESDB c478 Edmonds Street Waterfront Connector 0 STM ESFD c479 Seaview Park Infiltration Facility > 0 WWTP ESHA c481 WWTP Outfall Pipe Modifications a a WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) Q STIR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) N SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II r SWR E6GC c492 2018 Sewerline Replacement Project co c N L WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW z PRK E7MA c496 Waterfront Development & Restoration (Design) o L WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South CD SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements a WTR EBJA c523 2019 Swedish Waterline Replacement Li STM EBFC c525 2019 Storm Maintenance Project m PRK EOMA c536 Civic Center Playfield (Design) E t PRK E7MA c544 Waterfront Development & Restoration (Construction) U STM EOFA c546 Seaview Park Infiltration Facility Phase 2 r r Q STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STIR E7AC i005 228th St. SW Corridor Improvements WTR E6JB i014 2017 Waterline Replacement Projects Revised 6/11/2020 Packet Pg. 82 6.2.e PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Protect Title STR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STR E6DD i017 Minor Sidewalk Program STR E7AB i024 Audible Pedestrian Signals STR E7CD i025 89th PI W Retaining Wall vi STR E7DC i026 Citywide Pedestrian Crossing Enhancements STR EBAB i028 220th Adaptive E STR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements R Q- m STR EBCC i031 84th Ave W Overlay from 220th to 212th L 3 STR EBDB i033 ADA Curb Ramps STR E9CA i036 2019 Overlay Program Y STR EBDC i037 238th St. Island & Misc. Ramps STR E9AA i038 2019 Traffic Calming U E STR E9AB i039 2019 Guardrail Install STR E9DA i040 Admiral Way Pedestrian Crossing o STR E9DB i041 2019 Pedestrian Safety Program > 0 STR EOCA i042 2020 Overlay Program Q WTR E9CB i043 2019 Waterline Overlay Q STR E9DC i044 Walnut St. Walkway (3rd-4th) N STR E9AD i045 2019 Traffic Signal Upgrades r STR EOAA i046 2020 Guardrail Installations co c N L STR EOAB i047 2020 Traffic Signal Upgrades STR EOAC i048 2020 Traffic Calming z STR EODB i049 2020 Pedestrian Safety Program o L STR EODC i050 Citywide Bicycle Improvements Project STM E7FG m013 NPDES (Students Saving Salmon) CD PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E7FA m105 OVD Slope Repair & Stabilization a UTILITIES ESNA solo Standard Details Updates Li SW R ESGB s0l l Lake Ballinger Trunk Sewer Study m STR E6AA s014 Hwy 99 Gateway Revitalization E t STM E6FD s017 Stormwater Comp Plan Update U STM EBFA s018 2018 Lorian Woods Study r r Q UTILITIES EBJB s020 2019 Utility Rate & GFC Update STR E9AC s021 2019 Downtown Parking Study STM E9FA s022 Ballinger Regional Facility Pre -Design STR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update Revised 6/11/2020 Packet Pg. 83 6.2.e PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM 174th St. & 71st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E91FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STIR 2019 Downtown Parking Study s021 E9AC STIR 2019 Guardrail Install i039 E9AB STIR 2019 Overlay Program i036 E9CA STIR 2019 Pedestrian Safety Program i041 E9DB STIR 2019 Traffic Calming i038 E9AA STIR 2019 Traffic Signal Upgrades i045 HAD STIR 2020 Guardrail Installations i046 EOAA STIR 2020 Overlay Program i042 EOCA STIR 2020 Pedestrian Safety Program i049 EODB STIR 2020 Pedestrian Task Force s024 EODA STIR 2020 Traffic Calming i048 EOAC STIR 2020 Traffic Signal Upgrades i047 EOAB STIR 228th St. SW Corridor Improvements i005 E7AC STIR 238th St. Island & Misc. Ramps i037 EBDC STIR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB ZA Revised 6/11/2020 Packet Pg. 84 6.2.e PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number STIR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STIR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STIR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA STIR 84th Ave W Overlay from 220th to 212th i031 EBCC STIR 89th PI W Retaining Wall i025 E7CD STIR ADA Curb Ramps i033 EBDB STIR Admiral Way Pedestrian Crossing i040 E9DA STIR Audible Pedestrian Signals i024 E7AB STIR Bikelink Project c474 ESDA STIR Citywide Bicycle Improvements Project i050 EODC STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STIR Edmonds Street Waterfront Connector c478 ESDB STIR Hwy 99 Gateway Revitalization s014 E6AA STIR Minor Sidewalk Program i017 E6DD STIR Sunset Walkway Improvements c354 E1DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC STIR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study sol l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2017 Waterline Replacement Projects i014 E6J13 WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA vi c a� E R a m L �3 c N Y V m t U E 4- 0 0 L a a ZA Revised 6/11/2020 Packet Pg. 85 6.3 City Council Agenda Item Meeting Date: 06/16/2020 Snohomish County Public Defender Association Contract Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History Edmonds has contracted with the Snohomish County Public Defender Association (SCPDA) since January 1, 2016. This contract has since been amended three times, including two extensions of time, through June 30, 2020. During the contract renewal negotiations for the 2019 calendar year, SCPDA requested a fee increase of 15%. Eventually a 7.5% fee increase was agreed to with the understanding that the City would give consideration to additional fee increases in subsequent contracts. Late in 2019 it was realized that the City's contract with SCPDA was set to expire on December 31, 2019. In order to allow Council time to consider fee increases that SCPDA was requesting, SCPDA agreed to a 6-month contract extension (January 1, 2020 through June 30, 2020) with no fee increase. On March 26th Council was presented with information on renewal of the SCPDA contract for indigent defense services. The contract presented will run from July 1, 2020 until December 31, 2021. The 2020 contract fee increase totals $19,698.90 and has not yet been budgeted. The 2021 contract fee will increase by $26,593.68 over the 2nd half of 2020 rate. The new contract has been drafted in such a way as to clearly indicate how fees are allocated for attorney's costs, investigator costs, and administrative costs in each year. Staff Recommendation Approve the SCPDA contract for indigent defense services for July 1, 2020 through December 31, 2021. Narrative See attached contract. Attachments: 2020-2021 SCPDA Indigent Defense Services Agreement Packet Pg. 86 6.3.a CITY OF EDMONDS CONTRACT NO. AGREEMENT FOR INDIGENT DEFENSE SERVICES This Agreement is entered into between the City of Edmonds, a Washington municipal corporation, ("City") and the Snohomish County Public Defender Association ("Contractor"). I. DEFINITIONS A. Attorney. Attorneys shall mean attorneys working for the Snohomish County Public Defender Association, and where appropriate, shall include Rule 9 interns. B. Case. A Case shall mean the filing of a document with the court naming a person as defendant or respondent, to which an Attorney is appointed in order to provide representation. In courts of limited jurisdiction multiple citations from the same incident can be counted as one case. C. Contractor. Contractor shall mean the Snohomish County Public Defender Association, and shall mean each attorney working for the Contractor. D. Defendant. Defendant shall mean a person charged with a misdemeanor or gross misdemeanor offense that is filed by the City into the Edmonds Municipal Court, and for whom the Contractor must provide services pursuant to Section III of this Agreement. 1I. DURATION OF AGREEMENT This Agreement shall terminate on December 31, 2021, unless extended or terminated earlier in a manner permitted by this Agreement. III. SCOPE OF WORK AND DUTIES OF CONTRACTOR A. Criminal Defense Representation — To Whom Provided. Except in cases in which a conflict of interest exists, Contractor shall provide criminal defense representation to the following: 1. All Defendants for which the Contractor has been appointed by the Edmonds Municipal Court or City as attorney of record pursuant to the Court's or City's determination of indigence of the defendant. 2. All suspects who are permitted access to a public defender while detained pursuant to an investigation for any gross or simple misdemeanor being investigated by the City of Edmonds Police Department, including, but not limited to: the offenses of driving under the influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503) or physical control of a vehicle under the influence (RCW 46.61.504) for the purposes of consulting with the Contractor prior to deciding whether to provide a sample of breath or blood. 3. All persons who are not represented by private counsel and who appear for arraignment in the Edmonds Municipal Court shall be entitled to an explanation of the rights, information regarding maximum and minimum penalties if convicted and information regarding the process and handling of the matter by the Edmonds Municipal Court. Packet Pg. 87 6.3.a 4. All Defendants who, while in the custody of the Snohomish County Jail or City of Lynnwood Jail who are not represented by private or conflict counsel, who appear in court on charges filed by the City of Edmonds, shall be entitled to the same level of contact as described above in subsection 3. B. Provisional and Ternwrary Appointments. Contractor shall be available to provide limited representation on behalf of otherwise unrepresented Defendants at arraignments and during in - custody hearings despite said Defendant not being appointed pursuant to a determination of indigence. If Contractor is appointed to a case pursuant to determination of indigence at an arraignment or in -custody hearing, Contractor should not recommend a Defendant plead guilty without first having reviewed discovery from the prosecuting attorney and adequately discussed the case in private with the Defendant and any witnesses the Contractor deems necessary to make such recommendation. C. Representation Provided to Defendants Investigated for Gross Misdemeanor or Misdemeanor Crimes. Current contractor shall be available 24 hours per day, seven days per week, by telephone for the purposes of providing representation to otherwise unrepresented suspects or Defendants who are in custody and under investigation for any gross or simple misdemeanor being investigated by the City of Edmonds Police Department, including, but not limited to: driving under the influence (RCW 46.61.502), driving under twenty-one consuming alcohol (RCW 46.61.503), physical control of a vehicle under the influence (RCW 46.61.504) or any other misdemeanor or gross misdemeanor. Contractor shall provide the Edmonds Police Department with telephone numbers of its attorneys that provide direct access to the attorneys, and shall keep such telephone numbers up to date. Contractor may designate times in which specific attorneys may be reached, and shall provide the numbers of alternate attorneys if the designated attorney cannot be reached. D. Duration of Representation of Defendant. In cases in which the Contractor is appointed as attorney of record, and unless Contractor is permitted by the court to withdraw at an earlier time, Contractor shall represent the defendant at all stages of the criminal process, from the time of appointment as attorney of record through the appeals process (provided that funding for appeals beyond superior court shall be pursuant to the terms of Title 15 of the Rules of Appellate Procedure), as well as during any period in which the court retains jurisdiction over the terms and conditions of any sentence or deferral. E. Anticipated Attorney Caseload. The parties anticipate that 650 cases will be assigned to Contractor annually and that one and three quarter attorney positions be assigned to these cases. F. Fundraisina. Contractor will assist the City in raising funds to assist with the costs of its public defense services. Such assistance will include, but may not be limited to, applying for State grant funds. The City will make all reasonable efforts necessary to assist Contractor in this regard. IV. APPEARANCE AT HEARINGS Contractor shall appear at all hearings scheduled by the Edmonds Municipal Court in which it represents Defendants, as well as all arraignment calendars and all in -custody calendars. a Contractor shall provide a sufficient number of attorneys at the various court calendars to ensure that Defendants have a sufficient amount of time to consult with the Contractor's attorneys prior to each defendant's case being heard, and to ensure that the court calendars are not delayed due to insufficient staffing of Contractor's attorneys at the calendars. Packet Pg. 88 9 6.3.a V. REPRESENTATION OF DEFENDANTS WHILE ON THE RECORD Contractor shall be with and actively representing an appointed Defendant at all times while the appointed Defendant's case is considered on the court record, and shall adequately inform the Defendant of the developments in his or her case such that the Defendant proceeds during any court hearing in a knowing, intelligent, and voluntary manner. VI. DEFENDANT ACCESS TO CONTRACTOR A. Contact Prior to Court Hearinas. Contractor shall be available to appointed Defendants to ensure that appointed Defendants are provided with effective assistance of counsel. Defendant access to the Contractor prior to court hearings is paramount. Contractor shall endeavor to confer with appointed Defendants about cases prior to court hearings. B. Toll Free Calls. Appointed Defendants shall be provided access to the Contractor by means of a toll -free local call made available by the Contractor. C. Time to Respond. Contractor shall respond to defendant inquiries within a reasonable time to ensure the effective assistance of counsel, whether such inquiries are received by letter, telephone, email, or otherwise. D. Local Office Required. At all times during the term of this Agreement, Contractor shall maintain an office at its current location or within 5 miles of either the Edmonds Municipal Court or the City of Edmonds. The office of the Contractor shall accommodate confidential meetings with Defendants, shall be equipped with telephone, facsimile, and internet services, shall receive adequate cellular telephone service, and shall be the location at which mail and service of process is received. E. Availability for and Contact with In -Custody Defendants. Contractor shall evaluate the cases of all appointed Defendants in the custody of the Snohomish County Jail or City of Lynnwood Jail prior to the time of the Defendant's trial, and shall meet with such in -custody Defendants as the Contractor deems appropriate for providing effective assistance of counsel. At a minimum, Contractor shall meet with all appointed misdemeanant Defendants who are in -custody within two (2) business days of the Contractor being notified of its appointment as that defendant's legal representative. In addition, Contractor shall schedule no less than two periods of time each week in which to meet with appointed Defendants who are in the custody of the Snohomish County Jail or City of Lynnwood Jail. These two periods of time shall be for the purposes of responding to inmate requests, responding to letters and telephone calls, and preparing for the defense of the jailed Defendants. These two periods shall be separate in time, not necessarily in days, from court hearings held at the Snohomish County Jail or City of Lynnwood Jail. VII. QUALITY OF REPRESENTATION Contractor shall provide services in a professional and skilled manner consistent with Washington's Rules of Professional Conduct, applicable case law, the Constitutions of the United States and Washington, and the court rules that define the duties of counsel and the rights of defendants. Contractor shall be familiar with and comply with the New Standards for Indigent Defense as adopted by the Washington State Supreme Court on June 15, 2012, and as thereafter amended (hereafter "the Indigent Defense Standards"). At all times during the representation of a defendant, the Contractor's primary responsibility shall be to protect the interests of the defendant. Packet Pg. 89 6.3.a VIII. QUALIFICATIONS OF CONTRACTOR ATTORNEYS - TRAINING A. Qualifications. All attorneys employed by Contractor for the purposes of providing the services called for in this contract shall, at a minimum, satisfy the minimum qualifications to practice law as established by the Washington Supreme Court; be familiar with and follow the statutes, court rules, case law and constitutional law applicable to misdemeanor criminal defense work in the state of Washington; be familiar with and abide by Washington's Rules of Professional Conduct; be familiar with and abide by the Indigent Defense Standards; be familiar with the consequences to each particular defendant of any conviction or adjudication including but not limited to jail time, financial penalties, restitution, mental health or drug and alcohol treatment obligations, license suspensions, and immigration or civil commitment implications; be familiar with mental health and substance abuse issues applicable to each defendant; be able to recognize the need for expert services including but not limited to investigators; and be able to satisfy the terms and conditions of this Agreement. B. Training. For each attorney of the Contractor providing services under this Agreement, a minimum of seven (7) hours of reportable continuing legal education credits per year shall be in the areas of criminal defense law, criminal process, trial advocacy, legal writing, appellate work, law practice management, or any other subject that, in the opinion of the Contractor, is applicable to providing criminal defense services. If Contractor employs more than seven (7) attorneys, Contractor shall conduct in house training pursuant to the Indigent Defense Standards. IX. USE OF RULE 9 INTERNS A. Workload of Rule 9 Interns. Contractor may employ interns qualified under Admission to Practice Rule 9 who perform work pursuant to this Agreement. Rule 9 interns shall remain under the supervision of the Contractor, and an attorney for Contractor shall remain responsible for the cases for which the Rule 9 provides services. Any applicable case load limits for full time Rule 9 Interns who have not graduated from law school shall be one quarter (114) of the case load limit of an Attorney working the same number of hours. B. Qualifications of Rule 9 Interns. Rule 9 interns shall be required to abide by Sections VII and VIII except that Rule 9 interns shall not be required to complete the training requirements of Section VIII, and in place of the requirement to satisfy the minimum qualifications to practice law as established by the Washington Supreme Court, the Rule 9 intern must comply with the provisions of APR 9. Rule 9 interns shall be closely monitored by the more senior attorneys of the Contractor. X. DISCOVERY TO BE PROVIDED The City's Prosecuting Attorney's Office shall provide Contractor one (1) copy of all discoverable material concerning each assigned case pursuant to the rules of discovery and without charge as soon as possible after appointment. For those individuals who are held in custody, discovery shall be provided within one (1) business day. XI. NUMBER OF ATTORNEYS EMPLOYED Contractor shall employ a sufficient number of Attorneys to comply with caseload limits. Packet Pg. 90 6.3.a XII. CASELOAD LIMITS PER FULLTIME EQUIVALENT POSITION A. Caseload Limits in General. Contractor shall maintain a caseload such that it can provide each and every Defendant effective assistance of counsel as required by this Agreement. Subject to the remaining subsections of this section, a fulltime equivalent attorney position should be appointed to no more than 400 unweighted cases per year. B. Case Defined. For the purposes of this section, the term "case" shall mean a group of criminal charges related to a single incident filed against a Defendant to which an Attorney is appointed pursuant to a finding of indigence. C. Caseload Limit Reduction. Each Attorney's caseload limit shall be reduced by the approximate percentage of time the Attorney spends representing private clients or defendants that have not been formally appointed pursuant to a finding of indigence. D. Alternative Caseload limits and Case Weighting. In the event the City or Contractor determine that it is necessary or advisable to use a caseload limit that differs from the case load limits specified in this section, either party may propose to the other an alternative standard for caseload limits so long as such standard is fully consistent with the Indigent Defense Standards. If the parties agree the proposed alternative standard is fully consistent with the Indigent Defense Standards and such alternative standards do not create an undue administrative burden on either party, the alternative standard shall be formally approved by the Contractor and the City's Mayor and incorporated within this Agreement. E. Post -Sentence Representation. All post -sentencing hearings will be counted as part of Contractor's continuing representation of Defendants as set forth in Section III, above. All new clients appointed to Contractor at post sentencing -review hearings will be counted as one case, F. RALJ and Writ .Representation. Each RALJ appeal shall count as six (6) cases. Each writ shall count as three (3) cases. XIII. COMPLIANCE WITH INDIGENT DEFENSE STANDARDS A. Caseload Monitoring. Contractor shall continually monitor the caseload and performance of Contractor as a whole and each attorney providing services pursuant to this Agreement. Contractor shall provide projections at least three months in advance regarding the caseload limits based upon the number of attorneys employed by Contractor and trends in case filings. B. Caseload Level Shifting. In the event an attorney is handling a caseload such that the attorney is unable to provide effective assistance of counsel to each and every defendant or is otherwise on track to exceed his/her caseload limit, Contractor shall reduce the caseload of that attorney, and shift the reduced portion of the caseload to another Attorney employed by the Contractor. C. Certification of Compliance. Each Attorney shall be in compliance with and shall certify compliance with the Indigent Defense Standards to the Snohomish County South District Court and the Edmonds Municipal Court on a quarterly basis or more frequently as required by the Indigent Defense Standards and in the form required by the Indigent Defense Standards. Packet Pg. 91 6.3.a XIV. EXPERTS AND INVESTIGATORS Contractor may retain experts and investigators of the Contractor's choosing as deemed necessary to the effective defense of the defendant, and may apply to the court for such services pursuant to applicable court rules. The fees for expert witnesses shall be included in the costs that the City pays Contractor except as ordered by the Court pursuant to CrRLJ 3.1(f). The Contractor shall retain an investigator of its choosing as deemed necessary for the effective defense of the defendant, this cost shall be part of the flat fee set forth in this agreement. XV. COSTS OF TRANSCRIPTION The City agrees to reimburse the Contractor for all reasonable costs associated with obtaining and transcribing trial court records for appeal purposes if such costs have not been waived. XVI. CONFLICTS OF INTEREST Contractor shall maintain a database of client information sufficient for the Contractor to determine the existence of any conflicts of interest. In the event representation of a defendant would constitute a conflict of interest, Contractor shall take such action as is appropriate pursuant to the Rules of Professional Conduct. In the event the Contractor is disqualified or excused as counsel of record due to a conflict of interest, Contractor shall not be required to pay any compensation to another attorney assigned to represent the defendant. XVII. INTERNAL PERFORMANCE MONITORING AND ATTORNEY SUPERVISION Contractor shall establish a program for managing the performance of attorneys who provide the services called for in this Agreement. The performance monitoring program shall have the purpose of ensuring that each defendant receives effective assistance of counsel, and the terms and conditions of this Agreement are met. Contractor shall provide the City with a blank copy of the performance evaluation form used and report to the City on an annual basis whether it has conducted annual evaluations of attorneys who provide services under this Agreement. XVIII. REMOVAL OF ATTORNEY A. Removal by Contractor. In the event Contractor determines, through its internal performance monitoring and attorney supervision program that an Attorney or Rule 9 intern working for Contractor fails to comply with the terms of this Agreement, then Contractor shall immediately take action to prevent that Attorney or Rule 9 intern from providing the services called for in this Agreement. B. Recommendation of Removal by City. In the event the City determines that an attorney working for the Contractor has breached this Agreement, the City may, at its sole discretion and as an alternative to termination of this Agreement, require Contractor to take action to prevent that attorney from providing the services called for in this Agreement or otherwise cure the breach. Packet Pg. 92 6.3.a XIX. CITY CONTRACT ADMINISTRATOR — CONTRACT OVERSIGHT The City intends to engage the services of a Public Defense Assessor to manage and monitor this Agreement. All reports or certifications required by this Agreement shall be delivered to the Public Defense Assessor at the address set forth in Section XXXIII below. To assist the Public Defense Assessor in managing and monitoring this Agreement, Contractor shall, in addition to providing the reports set forth in Section XX below, report to the Public Defense Assessor any disciplinary action by the Washington State Bar Association against an attorney providing services under this Agreement, and any finding by a court that any such attorney has provided ineffective assistance of counsel. XX. REPORTS OF CONTRACTOR Contractor shall maintain a case reporting and case management information system, and shall submit reports to the City's Public Defense Assessor as follows: A. Reports shall be submitted on a no less than a quarterly basis and shall be a condition of payment pursuant to Section XXVII. B. Reports shall contain the following information: 1. The names of defendants to which Contractor was appointed during the reporting period, the charges, and the associated case numbers; 2. The date of appointment; 3. The case weight assigned to the case if a case weighting system has been approved and implemented; 4. The number of appellate level cases pending; 5. Copies of the most recent Indigent Defense Standards Certifications filed with the Court by each Attorney providing services under this Agreement; 6. Information on Contractor's caseload distribution; 7. Information on Contractor's case supervision; 8. The number of pending trials and the type(s) of charges to be addressed in each; 9. The number of substantive motions undertaken; 10. The number of hours spent by each attorney on each of their cases; 11. Information on the use of investigators; 12. Information on the use of expert witnesses; 13. Information on consultations with the Washington Defender Association immigration staff or with a similar immigration expert; and 14. Information on the disposition of concluded cases. C. Contractor shall not be required to compromise any attorney -client privilege (RCW 5.60.060) or Client Confidentiality (RPC 1.6) when providing these reports. However, because it is necessary for the effective management and monitoring of this Agreement, it is understood that the Public Defense Assessor is intended to be part of the confidential relationship with the Contractor and the clients it represents. The Public Defense Assessor's communications with the City in relation to the monitoring and reporting obligations of this Agreement shall comply with the requirements of the Rules of Professional Conduct, including RPC 1.6. Packet Pg. 93 6.3.a XXI. COMPLAINTS AND CORRECTIVE ACTION A. Complaints Directed to Public Defense Assessor. Any unresolved complaints regarding Contractor or an attorney or Rule 9 intern providing services pursuant to this Agreement, whether received by the City, the Contractor, or the Court, shall be directed to the Public Defense Assessor. B. Investigation. In the event a complaint is received by or directed to the Public Defense Assessor and is not timely resolved by the Contractor to the satisfaction of the complainant, the Public Defense Assessor will investigate the complaint by reviewing the complaint, discussing the matter with the complaining party, discussing the matter with the Contractor, and determining whether a violation of this Agreement has occurred. The Public Defense Assessor may consult with legal counsel or another expert as deemed necessary in order to resolve the complaint. In addition, the Public Defense Assessor may consult with the Washington State Bar Association when appropriate. C. Corrective Action Plan or Termination. In the event the Public Defense Assessor determines that a violation has occurred, he or she may develop a corrective action plan or terminate this Agreement in the event it is determined that termination is appropriate. Contractor shall cooperate in any investigation of a complaint, and any corrective action plan developed by the Public Defense Assessor. XXII. TERMINATION A. For Cause. The City or the Contractor may terminate this Agreement immediately in the event the other party breaches the Agreement and such breach is not corrected to the reasonable satisfaction of the injured party in a timely manner after notice of breach has been provided to the other party. Each and every term of this Agreement is material. The failure of any party to comply with any term of this Agreement shall constitute a breach of this Agreement. B. For Reasons Beyond Control of Parties. Either party may terminate this Agreement without recourse by the other where performance is rendered impossible or impracticable for reasons beyond such party's reasonable control such as, but not limited to, acts of nature; war or warlike operations; civil commotion; riot; labor dispute including strike, walkout, or lockout; sabotage; or superior governmental regulation or control. C. Without Cause. Either party may terminate this Agreement at any time without cause upon giving the non -terminating party not less than one hundred twenty (120) days prior written notice. XXIII. CONTINUATION OF REPRESENTATION AFTER TERMINATION In the event of termination of this Agreement, Contractor shall continue representation of Defendants to whom Contractor was assigned prior to the termination until such time as another defense attorney has been appointed to represent such Defendants. Upon reassignment of such Defendants to another defense attorney, Contractor shall promptly deliver all related client files to such defense attorney. Except in cases in which the Contractor is unable to provide services in conformance with this Agreement, Contractor shall not submit to the court a motion to withdraw from representing defendants to which the Contractor was assigned until such time as new counsel has submitted a motion to substitute counsel. For each case in which Contractor makes one or more in -court appearances with a Defendant, not including appearances that consist solely of successful continuance motions, the City shall pay Contractor a one time payment of one hundred and fifty dollars for all post termination services provided in the case. Packet Pg. 94 6.3.a XXIV. NON-DISCRIMINATION Contractor shall not discriminate on the basis of sex, race, nationality, sexual orientation, color, creed, disability, age, religion or any other state or federal protected category in the hiring of employees or the provision of services pursuant to a contract with the City. XXV. PROOF OF LIABILITY INSURANCE Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit A attached and incorporated by this reference. XXV I . INDEMNIFICATION Contractor shall indemnify, defend, and hold the City, its elected officials, officers, and employees harmless from any and all claims whatsoever related to or arising from the performance of the Contractor's obligations pursuant to this Agreement, including but not limited to claims arising out of the errors and omissions of the Contractor relating to the representation or lack of representation of clients, and/or by reason of accident, injury, or death caused to any persons or property of any kind occurring during the performance or lack thereof of the work required by this Agreement, or traveling to or from any place to perform the work required by this Agreement, except to the extent they are caused by the sole negligence of the City. The failure of Contractor to carry insurance in a quantity sufficient to defend a claim or lawsuit, or cover any judgment that results, shall not operate to limit Contractor's indemnification or defense of the City. This indemnification section shall survive the expiration or termination of this Agreement. XXVII. COMPENSATION A. Payment for Services. a. July — December 2020. The City shall provide to Contractor for services rendered under this Agreement the sum of TWENTY-NINE THOUSAND FIVE HUNDRED FORTY-EIGHT DOLLARS AND FORTY-TWO CENTS ($29,548.42) per month from July 1, 2020 through December 31, 2020. Of this sum, SIXTEEN THOUSAND SIX HUNDRED SIXTY-SIX DOLLARS AND SIXTY-SEVEN CENTS ($16,666.67) is paid for attorney compensation, THREE THOUSAND, TWO HUNDRED FIFTY DOLLARS AND NO CENTS ($3,250.00) is paid for the provision of investigator services, and NINE THOUSAND SIX HUNDRED THIRTY-ONE DOLLARS AND SEVENTY-FIVE CENTS ($9,631.75) is paid for administrative expenses. b. 2021. The City shall provide to Contractor an increase of 7.5% for 2021 for services rendered under this Agreement. This includes the sum of THIRTY-ONE THOUSAND SEVEN HUNDRED SIXTY-FOUR DOLLARS AND FIFTY-SIX CENTS ($31,764.56) per month from January 1, 2021 through December 31, 2021. Of this sum, SEVENTEEN THOUSAND NINE HUNDRED SIXTEEN DOLLARS AND SIXTY-SEVEN CENTS ($17,916.67) is paid for attorney compensation, THREE THOUSAND FOUR HUNDRED NINETY-THREE DOLLARS AND SEVENTY-FIVE CENTS ($3,493.75) is paid for the provision of investigator services, and TEN THOUSAND THREE HUNDRED FIFTY-FOUR DOLLARS AND FOURTEEN CENTS ($10,354.14) is paid for administrative expenses. 9 1 Packet Pg. 95 6.3.a These payments shall be full compensation for all services and material necessary to accomplish the objectives of this Agreement, including but not limited to administrative costs associated with providing legal representation. These administrative costs include, but are not limited to: travel, telephones, law library, including electronic legal research; financial accounting; case management systems; computers and software; office space and supplies; training; meeting the reporting requirements imposed by this Agreement; and other costs necessarily incurred in the day-to-day management of this Agreement. Contractor shall bill the City each month for services rendered herein. In the event this Agreement is terminated pursuant to the provisions set forth in this Agreement, the Contractor's compensation shall be prorated based upon the days which have elapsed between the effective date of the termination and the first day of the month after termination. B. Billing. Contractor shall bill the City, in care of the Mayor or designee, on the first day of the month, or the first workday thereafter for the monthly installment set forth in subsection A of this section, and any transcription costs as permitted by this Agreement. C. Payment. The City shall make payments within 30 days of receipt of Contractor's bill. Except as provided elsewhere in this Agreement, the payment set forth in this section shall be inclusive of administrative costs, support costs, and all costs associated with the conduct of the Contractor's business. D. Caseload Adjustments: The following formula protects the City and the Association from having individual attorney caseloads exceed the mandatory maximum of 400 cases as set by the Supreme Court in the Criminal Rule for Courts of Limited Jurisdiction 3.1 (CrRLJ 3.1), adopting Standard for Indigent Defense 3.4. Its application would keep individual attorney caseloads almost uniformly within the 300 to 400 range. In addition it keeps the City and Association in compliance with the Washington State Bar Association standards. Standard Three calls for a misdemeanor caseload of 300 cases. A misdemeanor caseload may adjusted to no more than 400 cases, depending upon: • The caseload distribution between simple misdemeanors and complex misdemeanors; or • Jurisdictional policies such as post -filing diversion and opportunity to negotiate resolution of large number of cases as non -criminal violations; • Other court administrative procedures that permit a defense lawyer to handle more cases. The attorney caseloads will be adjusted at the end of each calendar quarter in accordance with the following formula, and the attorney compensation shall be adjusted as indicated: Case Referrals Prior Quarter 75 Case Referrals 100 Case Referrals 125 Case Referrals 150 Case Referrals _ 175 Case Referrals 200 Case Referrals i 225 Case Referrals 250 Case Referrals 275 Case Referrals Attorney Caseloads Attorney Compensation _I Adjustment 1.00 Attorney Caseload 57.25% 1.25 Attorney Caseloads 71.5% 1.50 Attornev Caseloads 1 85.75% 1.75 Attoniq Caseloads _ Remains 2.00 Attorney Caseloads 1 114.3% 2.25 Attorney Caseloads 128.6% 2.50 Attorney Caseloads 1 143% 2.75 Attorney Caseloads 157.25% 3.00 Attorney Caseloads 171.5% 10 1 Packet Pg. 96 6.3.a XXVIII. SUBCONTRACTING PROHIBITED Except in extraordinary circumstances or as temporarily necessary to avoid violation of the Indigent Defense Standards, Contractor shall not subcontract with another attorney or law firm to provide the services required herein. Contractor shall remain directly involved in and responsible for the representation of all assigned defendants. XXIX. ASSIGNMENT PROHIBITED No assignment or transfer of this Agreement or of any interest in this Agreement shall be made by either of the parties, without prior written consent of the non -assigning party. XXX. AGREEMENT APPLICABLE TO ALL EMPLOYEES AND VOLUNTEERS The terms of this Agreement shall apply to all persons who are employed by, or who volunteer for, the Contractor, including but not limited to attorneys, interns, paralegals, office assistants, secretaries, and investigators. XXXI. STATUS OF CONTRACTOR AS INDEPENDENT CONTRACTOR AND NOT EMPLOYEE This Agreement calls for the performance of the services of Contractor as an independent contractor and Contractor will not be considered an employee of the City for any purpose. Contractor shall secure at its own expense and be responsible for any and all payment of income tax, social security, state disability insurance compensation, unemployment compensation, worker's compensation, and all other payroll deductions for the Contractor and its officers, agents, and employees and the costs of all professional or business licenses in connection with the services to be performed hereunder. Contractor shall be solely responsible for any and all claims or lawsuits filed against Contractor by personnel employed by the Attorney related to the conditions or terms of employment by the Contractor, and the Contractor shall defend, indemnify, and hold harmless the City and its employees and officers from any such claims or lawsuits. Contractor further agrees that its employees are not considered employees of the City for the purposes of participating in any state or federal program, including but not limited to the retirement program provided by the Washington Department of Retirement Services, and in the event that a claim is made to the contrary by any employee or volunteer of the Contractor, Contractor shall defend, indemnify, and hold harmless the City and its employees and officers from any such claims or lawsuits and shall pay all awards ordered against the City for such claims or lawsuits. XXXII. ADDITIONAL SERVICES Contractor may be requested to perform additional services beyond the original scope of services as defined in Section III of this Agreement. Such work will be undertaken only upon written authorization of the City based upon an agreed amount of compensation. XXXIII. NOTICES All notices and other written documentation shall be sent to the parties at the following addresses unless otherwise requested in writing: Packet Pg. 97 6.3.a City of Edmonds: Contractor: Public Defense Assessor Snohomish County Public Defender Association c/o Mayor's Office 2722 Colby Avenue, Suite 200 121 Fifth Ave. N Everett, WA 98201 Edmonds, WA 98020 XXXIV. ENTIRE AGREEMENT — AMENDMENTS This instrument contains the entire Agreement between the parties for the contemplated work and services to commence July 1, 2020, and it may not be enlarged, modified, altered, or amended except in writing signed and endorsed by the parties. Nothing contained in this Agreement shall be deemed to preclude any party from seeking modification of any term contained herein should an unforeseen and material circumstance arise. Any proposed modification shall be first presented to the other party for review and approval. Any agreement between the parties sequent to this Agreement must be executed with identical formality as this Agreement, otherwise the same shall not be enforceable. XXXV. DUPLICATE ORIGINALS This Agreement is executed in duplicate originals. XXXVI. EFFECTIVE DATE The terms of this Agreement shall take effect on July 1, 2020. WHEREFORE, the parties agree to be bound by the terms and conditions set forth above. DATED this day of CITY OF EDMONDS Michael Nelson, Mayor ATTEST/AUTHENTICATE: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney 2020. SNOHOMISH COUNTY PUBLIC DEFENDER AVCIATION Kathleen Kyle, anaging [rector Packet Pg. 98 l? 6.3.a EXHIBIT A INSURANCE REQUIREMENTS FOR SERVICES AGREEMENTS Insurance Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Professional Liability profession. B. Minimum Amounts of Insurance insurance appropriate to Contractor's Contractor shall maintain the following insurance limits: I. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. Contractor's insurance coverage shall be primary insurance naming the City as an additional insured. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. Z. Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. City of Edmonds shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. 13 1 Packet Pg. 99 6.3.a EXHIBIT A (Continued) D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANIL E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the same insurance requirements as stated herein for Contractor. 14 Packet Pg. 100 6.4 City Council Agenda Item Meeting Date: 06/16/2020 Authorization for Mayor to sign a Grant Agreement for the Dayton Street Pump Station Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On June 9, 2020, staff presented this item to the Council Committee and it was forwarded to the June 16th consent agenda for approval. Staff Recommendation Authorize Mayor to sign the grant agreement. Narrative The Dayton Street Pump Station project was designed to reduce flooding on Dayton Street, SR-104, the Edmonds Marsh, and Harbor Square. In 2019, the State appropriated $515,000 to construct the project. The attached grant agreement is part of the process to receive the funding and the Department of Commerce requires a 2% administration fee which results in a grant amount of $504,700. The grant allows for up to three years of retroactive cost recovery which allowed staff to keep the project moving forward while meeting the administrative requirements for the grant funds. The grant requirements did necessitate some additional work to comply with Executive Order 05-05 for historic preservation and required adding an archeologist to the construction inspection team in order to satisfy this additional requirement. The attached agreement represents completion of the initial readiness steps required by the Department of Commerce, and allows staff to begin billing the grant for project expenses. Attachments: Department of Commerce Grant Agreement Packet Pg. 101 6.4.a ►. Washinaton State ��►� Commerce Grant to For CITY OF EDMONDS through The Local and Community Projects Program Dayton Pump Station Start date: July 1, 2019 Washington State Department of Commerce www.commerce.wa.gov Packet Pg. 102 6.4.a iM r c m E u r r Q Packet Pg. 103 6.4.a Contents FACESHEET............................................................................................................................... 1 DECLARATIONS......................................................................................................................... 3 SPECIAL TERMS AND CONDITIONS....................................................................................... 5 1. GRANT MANAGEMENT.................................................................................................. 5 2. COMPENSATION.............................................................................................................. 5 3. CERTIFICATION OF FUNDS PERFORMANCE MEASURES ...................................... 5 4. PREVAILING WAGE LAW.............................................................................................. 6 5. DOCUMENTATION AND SECURITY............................................................................ 6 6. BASIS FOR ESTABLISHING REAL PROPERTY VALUES FOR ACQUISITIONS OF REAL PROPERTY PERFORMANCE MEASURES................................................................ 6 7. EXPENDITURES ELIGIBLE FOR REIMBURSEMENT................................................. 6 8. BILLING PROCEDURES AND PAYMENT.................................................................... 7 9. SUBCONTRACTOR DATA COLLECTION.................................................................... 8 10. CERTIFIED PROJECT COMPLETION REPORT AND FINAL PAYMENT ................. 8 11. INSURANCE....................................................................................................................... 8 12. ORDER OF PRECEDENCE............................................................................................. 10 13. REDUCTION IN FUNDS................................................................................................. 10 14. OWNERSHIP OF PROJECT/CAPITAL FACILITIES.................................................... 10 15. CHANGE OF OWNERSHIP OR USE FOR GRANTEE -OWNED PROPERTY ........... 10 16. CHANGE OF USE FOR LEASED PROPERTY PERFORMANCE MEASURE........... 11 17. SIGNAGE, MARKERS AND PUBLICATIONS............................................................. 11 18. HISTORICAL AND CULTURAL ARTIFACTS............................................................. 11 19. REAPPROPRIATION....................................................................................................... 12 20. TERMINATION FOR FRAUD OR MISREPRESENTATION ....................................... 12 GENERAL TERMS AND CONDITIONS.................................................................................. 13 21. DEFINITIONS................................................................................................................... 13 22. ACCESS TO DATA.......................................................................................................... 13 23. ADVANCE PAYMENTS PROHIBITED......................................................................... 13 24. ALL WRITINGS CONTAINED HEREIN....................................................................... 13 25. AMENDMENTS............................................................................................................... 13 26. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE "ADA" 28 CFR PART 35.................................................. 14 27. ASSIGNMENT.................................................................................................................. 14 28. ATTORNEYS' FEES........................................................................................................ 14 a 29. AUDIT............................................................................................................................... 14 i Packet Pg. 104 6.4.a 30. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION .................................... 15 31. CONFLICT OF INTEREST.............................................................................................. 15 32. COPYRIGHT PROVISIONS............................................................................................ 16 33. DISPUTES......................................................................................................................... 16 34. DUPLICATE PAYMENT................................................................................................. 17 35. GOVERNING LAW AND VENUE................................................................................. 17 36. INDEMNIFICATION........................................................................................................ 17 37. INDEPENDENT CAPACITY OF THE GRANTEE........................................................ 17 38. INDUSTRIAL INSURANCE COVERAGE..................................................................... 17 39. LAWS................................................................................................................................ 17 40. LICENSING, ACCREDITATION AND REGISTRATION ............................................ 17 41. LIMITATION OF AUTHORITY...................................................................................... 18 42. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS ...................................... 18 43. PAY EQUITY.................................................................................................................... 18 44. POLITICAL ACTIVITIES................................................................................................ 18 45. PUBLICITY....................................................................................................................... 18 46. RECAPTURE.................................................................................................................... 18 47. RECORDS MAINTENANCE........................................................................................... 19 48. REGISTRATION WITH DEPARTMENT OF REVENUE ............................................. 19 49. RIGHT OF INSPECTION................................................................................................. 19 50. SAVINGS.......................................................................................................................... 19 51. SEVERABILITY............................................................................................................... 19 52. SITE SECURITY............................................................................................................... 19 53. SUBGRANTING/SUBCONTRACTING......................................................................... 19 54. SURVIVAL....................................................................................................................... 20 55. TAXES...............................................................................................................................20 56. TERMINATION FOR CAUSE......................................................................................... 20 57. TERMINATION FOR CONVENIENCE.......................................................................... 20 58. TERMINATION PROCEDURES..................................................................................... 20 59. TREATMENT OF ASSETS.............................................................................................. 21 60. WAIVER............................................................................................................................21 ATTACHMENT A - SCOPE OF WORK.................................................................................. 24 ATTACHMENT B - CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT.................................................................................................... 26 ATTACHMENT C- CERTIFICATION OF THE PAYMENT AND REPORTING OF PREVAILING WAGES............................................................................................................... 28 Packet Pg. 105 6.4.a ATTACHMENT D - CERTIFICATION OF INTENT TO ENTER THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED) CERTIFICATION PROCESS ..... 30 Packet Pg. 106 6.4.a FACE SHEET Grant Number: 20-966274 Project Name: Dayton Pump Stat Washington State Department of Commerce Local Government Division Community Assistance and Research Unit 1. GRANTEE 2. GRANTEE Doing Business As (optional) CITY OF EDMONDS N/A 121 5TH AVE N EDMONDS, WA 98020 3. GRANTEE Representative 4. COMMERCE Representative Megan Luttrell, Susan Butz, Grant Manager (425) 771-0220 PO Box 42525, Olympia, WA 98504 megan.luttrell@edmondswa.gov (360) 725-2741 Cell: (360)764-9552 susan.butz(a)commerce.wa.aov 5. Grant Amount 6. Funding Source 7. Start Date 8. End Date $504,700.00 Federal: State:X Other: N/A: July 1, 2019 June 30, 2023 subject to rea ro riation 9. Federal Funds (as applicable) Federal Agency CFDA Number N/A N/A N/A 10. Tax ID # 11. SWV # 12. UBI # 13. DUNS # XXXXXXXXXXXXXX SWV0013866-00 31200009 040172827 14. Grant Purpose The outcome of this performance -based Grant Agreement is to undertake a legislatively approved project that furthers the goals and objectives of Washington State Direct Appropriations Program as referenced in Attachment A — Scope of Worth COMMERCE, defined as the Washington State Department of Commerce, and the GRANTEE, as defined above, acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to star as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this Grant and the following other documents incorporated by reference: Grant Terms and Conditions including Attachment "A" — Scope of Work, Attachment "B" — Certification of Availability of Funds to Complete the Project, Attachment "C" — Certification of the Payment and Reporting of Prevailing Wages, Attachment "D" — Certification of Intent to Enter LEED Process. FOR GRANTEE FOR COMMERCE Signature Mark K. Barkley, Assistant Director Local Government Division Print Name Date APPROVED AS TO FORM Title Date Steve Scheele, Assistant Attorney General 4/22/2020 Date Packet Pg. 107 6.4.a iM r c m E u r r Q Packet Pg. 108 6.4.a DECLARATIONS GRANTEE INFORMATION GRANTEE Name: Grant Number: State Wide Vendor Number: PROJECT INFORMATION Project Name: Project City: Project State: Project Zip Code: GRANT AGREEMENT INFORMATION Grant Amount: Appropriation Number: Re -appropriation Number (if applicable): Grant End Date: Biennium: Biennium Close Date: Earliest Date for Construction Reimbursement: CITY OF EDMONDS 20-96627-054 SW V0013866-00 Dayton Pump Station EDMONDS Washington 98020 $504,700.00 SHB 1102 SL Section 1042 (2019 Regular Session) N/A June 30, 2023 (subject to reappropriation) 2019-2021 June 30, 2021 July 1, 2016 ADDITIONAL SPECIAL TERMS AND CONDITIONS GOVERNING THIS AGREEMENT N/A Packet Pg. 109 6.4.a iM r c m E u r r Q Packet Pg. 110 6.4.a SPECIAL TERMS AND CONDITIONS GENERAL GRANT STATE FUNDS THIS GRANT AGREEMENT, entered into by and between the GRANTEE and COMMERCE, as defined on the Face Sheet of this Grant Agreement, WITNESSES THAT: WHEREAS, COMMERCE has the statutory authority under RCW 43.330.050 (5) to cooperate with and provide assistance to local governments, businesses, and community -based organizations; and WHEREAS, COMMERCE is also given the responsibility to administer state funds and programs which are assigned to COMMERCE by the Governor or the Washington State Legislature; and WHEREAS, the Washington State Legislature has made an appropriation to support the Local and Community Projects Program, and directed COMMERCE to administer those funds; and WHEREAS, the enabling legislation also stipulates that the GRANTEE is eligible to receive funding for design, acquisition, construction, or rehabilitation (a venture hereinafter referred to as the "Project"). NOW, THEREFORE, in consideration of covenants, conditions, performances, and promises hereinafter contained, the parties hereto agree as follows: GRANT MANAGEMENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Grant. The Representative for COMMERCE and their contact information are identified on the Face Sheet of this Grant. The Representative for the GRANTEE and their contact information are identified on the Face Sheet of this Grant. 2. COMPENSATION COMMERCE shall pay an amount not to exceed the awarded Grant Amount as shown on the Face Sheet of this Grant Agreement, for the capital costs necessary for or incidental to the performance of work as set forth in the Scope of Work. 3. CERTIFICATION OF FUNDS PERFORMANCE MEASURES A. The release of state funds under this Grant Agreement is contingent upon the GRANTEE certifying that it has expended or has access to funds from non -state sources as set forth in ATTACHMENT B (CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT), hereof. Such non -state sources may consist of a combination of any of the following i) Eligible Project expenditures prior to the execution of this Grant Agreement. ii) Cash dedicated to the Project. iii) Funds available through a letter of credit or other binding loan commitment(s). iv) Pledges from foundations or corporations. v) Pledges from individual donors. vi) The value of real property when acquired solely for the purposes of this Project, as established and evidenced by a current market value appraisal performed by a licensed, professional real estate appraiser, or a current property tax statement. COMMERCE will not consider appraisals for prospective values of such property for the purposes of calculating the amount of non -state matching fund credit. vii) In -kind contributions, subject to COMMERCE'S approval. Packet Pg. 111 6.4.a B. The GRANTEE shall maintain records sufficient to evidence that it has access to or has expended funds from such non -state sources, and shall make such records available for COMMERCE's review upon reasonable request. 4. PREVAILING WAGE LAW The Project funded under this Grant may be subject to state prevailing wage law (Chapter 39.12 RCW). The GRANTEE is advised to consult the Industrial Statistician at the Washington Department of Labor and Industries to determine whether prevailing wages must be paid. COMMERCE is not responsible for determining whether prevailing wage applies to this Project or for any prevailing wage payments that may be required by law. 5. DOCUMENTATION AND SECURITY The provisions of this section shall apply to capital projects performed by nonprofit organizations that involve the expenditure of over $500,000 in state funds. Projects for which the grant award or legislative intent documents specify that the state funding is to be used for design only are exempt from this section. A. Deed of Trust. This Grant shall be evidenced by a promissory note and secured by a deed of trust or other appropriate security instrument in favor of COMMERCE (the "Deed of Trust"). The Deed of Trust shall be recorded in the County where the Project is located, and the original returned to COMMERCE after recordation within ninety (90) days of Grant Agreement execution. The Deed of Trust must be recorded before COMMERCE will reimburse the GRANTEE for any Project costs. The amount secured by the Deed of Trust shall be the amount of the Grant as set forth on the Face Sheet, hereof. B. Term of Deed of Trust. The Deed of Trust shall remain in full force and effect for a period of ten (10) years following the final payment of state funds to the GRANTEE under this grant. Upon satisfaction of the ten-year term requirement and all other grant terms and conditions, COMMERCE shall, upon written request of the GRANTEE, take appropriate action to reconvey the Deed of Trust. C. Title Insurance. The GRANTEE shall purchase an extended coverage lender's policy of title insurance insuring the lien position of the Deed of Trust in an amount not less than the amount of the grant. D. Subordination. COMMERCE may agree to subordinate its deed of trust upon request from a private or public lender. Any such request shall be submitted to COMMERCE in writing, and COMMERCE shall respond to the request in writing within thirty (30) days of receiving the request. 6. BASIS FOR ESTABLISHING REAL PROPERTY VALUES FOR ACQUISITIONS OF REAL PROPERTY PERFORMANCE MEASURES When the grant is used to fund the acquisition of real property, the value of the real property eligible for reimbursement under this grant shall be established as follows: A. GRANTEE purchases of real property from an independent third -party seller shall be evidenced by a current appraisal prepared by a licensed Washington State commercial real estate appraiser, or a current property tax statement. B. GRANTEE purchases of real property from a subsidiary organization, such as an affiliated LLC, shall be evidenced by a current appraisal prepared by a licensed Washington State commercial real estate appraiser or the prior purchase price of the property plus holding costs, whichever is less. 7. EXPENDITURES ELIGIBLE FOR REIMBURSEMENT Payments to the Grantee shall be made on a reimbursement basis only. Costs incurred on or after the EARLIEST DATE FOR CONSTRUCTION REIMBURSEMENT as shown on the Declarations page are eligible for reimbursement under this Grant Agreement. The GRANTEE may be reimbursed for the following eligible costs related to the activities identified in the SCOPE OF WORK shown on Attachment A. Packet Pg. 112 6.4.a A. Real property, and costs directly associated with such purchase, when purchased or acquired solely for the purposes of the Project; B. Design, engineering, architectural, and planning; C. Construction management and observation (from external sources only); D. Construction costs including, but not limited to, the following: Site preparation and improvements; Permits and fees; Labor and materials; Taxes on Project goods and services; Capitalized equipment; Information technology infrastructure; and Landscaping. E. Other costs authorized through the legislation 8. BILLING PROCEDURES AND PAYMENT COMMERCE shall reimburse the GRANTEE for eligible Project expenditures, up to the maximum payable under this Grant Agreement. When requesting reimbursement for expenditures made, the GRANTEE shall submit to COMMERCE a signed and completed Invoice Voucher (Form A-19), that documents capitalized Project activity performed for the billing period. The GRANTEE can submit all Invoice Vouchers and any required documentation electronically through COMMERCE's Contracts Management System (CMS), which is available through the Secure Access Washington (SAW) portal. The GRANTEE shall evidence the costs claimed on each voucher by including copies of each invoice received from vendors providing Project goods or services covered by the Grant Agreement. The GRANTEE shall also provide COMMERCE with a copy of the cancelled check or electronic funds transfer, as applicable, that confirms that they have paid each expenditure being claimed. The cancelled checks or electronic funds transfers may be submitted to COMMERCE at the time the voucher is initially submitted, or within thirty (30) days thereafter. The voucher must be certified (signed) by an official of the GRANTEE with authority to bind the GRANTEE. The final voucher shall be submitted to COMMERCE within sixty (60) days following the completion of work or other termination of this Grant Agreement, or within fifteen (15) days following the end of the state biennium unless Grant Agreement funds are reappropriated by the Legislature in accordance with Section 19, hereof. Each request for payment must be accompanied by a Project Status Report, which describes, in narrative form, the progress made on the Project since the last invoice was submitted, as well as a report of Project status to date. COMMERCE will not release payment for any reimbursement request received unless and until the Project Status Report is received. After approving the Invoice Voucher and Project Status Report, COMMERCE shall promptly remit a warrant to the GRANTEE. COMMERCE will pay GRANTEE upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE not more often than monthly. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the GRANTEE. COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the GRANTEE for services rendered if the GRANTEE fails to satisfactorily comply with any term or condition of this Grant. No payments in advance or in anticipation of services or supplies to be provided under this Agreement shall be made by COMMERCE. Packet Pg. 113 6.4.a Duplication of Billed Costs The GRANTEE shall not bill COMMERCE for services performed under this Grant Agreement, and COMMERCE shall not pay the GRANTEE, if the GRANTEE is entitled to payment or has been or will be paid by any other source, including grants, for that service. Disallowed Costs The GRANTEE is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subgrantees. 9. SUBCONTRACTOR DATA COLLECTION GRANTEE will submit reports, in a form and format to be provided by COMMERCE and at intervals as agreed by the parties, regarding work under this Grant performed by subcontractors and the portion of Grant funds expended for work performed by subcontractors, including but not necessarily limited to minority -owned, woman -owned, and veteran -owned business subcontractors. "Subcontractors" shall mean subcontractors of any tier. 10. CERTIFIED PROJECT COMPLETION REPORT AND FINAL PAYMENT The GRANTEE shall complete a Certified Project Completion Report when activities identified in the SCOPE OF WORK shown on Attachment A are complete. The GRANTEE shall provide the following information to COMMERCE: A. A certified statement that the Project, as described in the SCOPE OF WORK shown on Attachment A, is complete and, if applicable, meets required standards. B. A certified statement of the actual dollar amounts spent, from all funding sources, in completing the project as described in the SCOPE OF WORK shown on Attachment A. C. Certification that all costs associated with the Project have been incurred and accounted for. Costs are incurred when goods and services are received and/or Grant work is performed. D. A final voucher for the remaining eligible funds, including any required documentation. The GRANTEE will submit the Certified Project Completion Report together with the last Invoice Voucher for a sum not to exceed the balance of the Grant Amount. 11. INSURANCE The GRANTEE shall provide insurance coverage as set out in this section. The intent of the required insurance is to protect the state of Washington should there be any claims, suits, actions, costs, damages or expenses arising from any loss, or negligent or intentional act or omission of the GRANTEE, or Subgrantee, or agents of either, while performing under the terms of this Grant. The insurance required shall be issued by an insurance company authorized to do business within the state of Washington. Except for Professional Liability or Errors and Omissions Insurance, the insurance shall name the state of Washington, its agents, officers, and employees as additional insureds under the insurance policy. All policies shall be primary to any other valid and collectable insurance. The GRANTEE shall instruct the insurers to give COMMERCE thirty (30) calendar days advance notice of any insurance cancellation or modification. The GRANTEE shall submit to COMMERCE within fifteen (15) calendar days of the Grant start date, a certificate of insurance which outlines the coverage and limits defined in this insurance section. During the term of the Grant, the GRANTEE shall submit renewal certificates not less than thirty (30) calendar days prior to expiration of each policy required under this section. The GRANTEE shall provide insurance coverage that shall be maintained in full force and effect during the term of this Grant, as follows: Commercial General Liability Insurance Policy. Provide a Commercial General Liability Insurance Policy, including contractual liability, written on an occurrence basis, in adequate quantity to protect against legal liability arising out of Grant activity but no less than $1,000,000 per occurrence. Packet Pg. 114 6.4.a Additionally, the GRANTEE is responsible for ensuring that any Subgrantee/subcontractor provide adequate insurance coverage for the activities arising out of subgrants/subcontracts. Automobile Liability. In the event that performance pursuant to this Grant involves the use of vehicles, owned or operated by the GRANTEE or its Subgrantee/subcontractor, automobile liability insurance shall be required. The minimum limit for automobile liability is $1,000,000 per occurrence, using a Combined Single Limit for bodily injury and property damage. Professional Liability, Errors and Omissions Insurance. The GRANTEE shall maintain Professional Liability or Errors and Omissions Insurance. The GRANTEE shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the GRANTEE and licensed staff employed or under contract to the GRANTEE. The state of Washington, its agents, officers, and employees need not be named as additional insureds under this policy. Fidelity Insurance. Every officer, director, employee, or agent who is authorized to act on behalf of the GRANTEE for the purpose of receiving or depositing funds into program accounts or issuing financial documents, checks, or other instruments of payment for program costs shall be insured to provide protection against loss: A. The amount of fidelity coverage secured pursuant to this Grant shall be $2,000,000 or the highest of planned reimbursement for the Grant period, whichever is lowest. Fidelity insurance secured pursuant to this paragraph shall name COMMERCE as beneficiary. B. Subgrantees/subcontractors that receive $10,000 or more per year in funding through this Grant shall secure fidelity insurance as noted above. Fidelity insurance secured by Subgrantees/subcontractors pursuant to this paragraph shall name the GRANTEE and the GRANTEE's fiscal agent as beneficiary. C. The GRANTEE shall provide, at COMMERCE's request, copies of insurance instruments or certifications from the insurance issuing agency. The copies or certifications shall show the insurance coverage, the designated beneficiary, who is covered, the amounts, the period of coverage, and that COMMERCE will be provided thirty (30) days advance written notice of cancellation. GRANTEES and Local Governments that Participate in a Self -Insurance Program. Self-Insured/Liability Pool or Self -Insured Risk Management Program — With prior approval from COMMERCE, the GRANTEE may provide the coverage above under a self-insured/liability pool or self -insured risk management program. In order to obtain permission from COMMERCE, the GRANTEE shall provide: (1) a description of its self-insurance program, and (2) a certificate and/or letter of coverage that outlines coverage limits and deductibles. All self -insured risk management programs or self-insured/liability pool financial reports must comply with Generally Accepted Accounting Principles (GAAP) and adhere to accounting standards promulgated by: 1) Governmental Accounting Standards Board (GASB), 2) Financial Accounting Standards Board (FASB), and 3) the Washington State Auditor's annual instructions for financial reporting. GRANTEE's participating in joint risk pools shall maintain sufficient documentation to support the aggregate claim liability information reported on the balance sheet. The state of Washington, its agents, and employees need not be named as additional insured under a self -insured property/liability pool, if the pool is prohibited from naming third parties as additional insured. GRANTEE shall provide annually to COMMERCE a summary of coverages and a letter of self insurance, evidencing continued coverage under GRANTEE's self-insured/liability pool or self -insured risk management program. Such annual summary of coverage and letter of self insurance will be provided on the anniversary of the start date of this Agreement. Packet Pg. 115 6.4.a 12. ORDER OF PRECEDENCE In the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in the following order: • Applicable federal and state of Washington statutes and regulations • Declarations page of this Grant Agreement • Special Terms and Conditions • General Terms and Conditions • Attachment A — Scope of Work • Attachment B — Certification of the Availability of Funds to Complete the Project • Attachment C — Certification of the Payment and Reporting of Prevailing Wages • Attachment D — Certification of Intent to Enter the Leadership in Energy and Environmental Design (LEED) Certification Process 13. REDUCTION IN FUNDS In the event state funds appropriated for the work contemplated under this Grant Agreement are withdrawn, reduced, or limited in any way by the Governor or the Washington State Legislature during the Grant Agreement period, the parties hereto shall be bound by any such revised funding limitations as implemented at the discretion of COMMERCE, and shall meet and renegotiate the Grant Agreement accordingly. 14. OWNERSHIP OF PROJECT/CAPITAL FACILITIES COMMERCE makes no claim to any real property improved or constructed with funds awarded under this Grant Agreement and does not assert and will not acquire any ownership interest in or title to the capital facilities and/or equipment constructed or purchased with state funds under this Grant Agreement; provided, however, that COMMERCE may be granted a security interest in real property, to secure funds awarded under this Grant Agreement. This provision does not extend to claims that COMMERCE may bring against the GRANTEE in recapturing funds expended in violation of this Grant Agreement. 15. CHANGE OF OWNERSHIP OR USE FOR GRANTEE -OWNED PROPERTY A. The GRANTEE understands and agrees that any and all real property or facilities owned by the GRANTEE that are acquired, constructed, or otherwise improved by the GRANTEE using state funds under this Grant Agreement, shall be held and used by the GRANTEE for the purpose or purposes stated elsewhere in this Grant Agreement for a period of at least ten (10) years from the date the final payment is made hereunder. B. This provision shall not be construed to prohibit the GRANTEE from selling any property or properties described in this section; Provided, that any such sale shall be subject to prior review and approval by COMMERCE, and that all proceeds from such sale shall be applied to the purchase price of a different facility or facilities of equal or greater value than the original facility and that any such new facility or facilities will be used for the purpose or purposes stated elsewhere in this Grant Agreement. C. In the event the GRANTEE is found to be out of compliance with this section, the GRANTEE shall repay to the state general fund the principal amount of the grant as stated on the Face Sheet, hereof, plus interest calculated at the rate of interest on state of Washington general obligation bonds issued most closely to the effective date of the legislation in which the subject facility was authorized. Repayment shall be made pursuant to Section 46 (Recapture provision). Packet Pg. 116 6.4.a 16. CHANGE OF USE FOR LEASED PROPERTY PERFORMANCE MEASURE A. The GRANTEE understands and agrees that any facility leased by the GRANTEE that is constructed, renovated, or otherwise improved using state funds under this Grant Agreement shall be used by the GRANTEE for the purpose or purposes stated elsewhere in this Grant Agreement for a period of at least ten (10) years from the date the final payment is made hereunder. B. In the event the GRANTEE is found to be out of compliance with this section, the GRANTEE shall repay to the state general fund the principal amount of the grant as stated on the Face Sheet, hereof, plus interest calculated at the rate of interest on state of Washington general obligation bonds issued most closely to the effective date of the legislation in which the subject facility was authorized. Repayment shall be made pursuant to Section 46 (Recapture Provision). 17. SIGNAGE, MARKERS AND PUBLICATIONS If, during the period covered by this Grant Agreement, the GRANTEE displays or circulates any communication, publication, or donor recognition identifying the financial participants in the Project, any such communication or publication must identify "The Taxpayers of Washington State" as a participant. 18. HISTORICAL AND CULTURAL ARTIFACTS Prior to approval and disbursement of any funds awarded under this Grant Agreement, GRANTEE shall complete the requirements of Governor's Executive Order 05-05, where applicable, or GRANTEE shall complete a review under Section 106 of the National Historic Preservation Act, if applicable. GRANTEE agrees that the GRANTEE is legally and financially responsible for compliance with all laws, regulations, and agreements related to the preservation of historical or cultural resources and agrees to hold harmless COMMERCE and the state of Washington in relation to any claim related to such historical or cultural resources discovered, disturbed, or damaged as a result of the project funded by this Grant Agreement. In addition to the requirements set forth in this Grant Agreement, GRANTEE shall, in accordance with Governor's Executive Order 05-05, coordinate with COMMERCE and the Washington State Department of Archaeology and Historic Preservation ("DAHP"), including any recommended consultation with any affected tribe(s), during Project design and prior to construction to determine the existence of any tribal cultural resources affected by the Project. GRANTEE agrees to avoid, minimize, or mitigate impacts to the cultural resource as a continuing prerequisite to receipt of funds under this Grant Agreement. The GRANTEE agrees that, unless the GRANTEE is proceeding under an approved historical and cultural monitoring plan or other memorandum of agreement, if historical or cultural artifacts are discovered during construction, the GRANTEE shall immediately stop construction and notify the local historical preservation officer and the state's historical preservation officer at DAHP, and the COMMERCE Representative identified on the Face Sheet. If human remains are uncovered, the GRANTEE shall report the presence and location of the remains to the coroner and local enforcement immediately, then contact DAHP and the concerned tribe's cultural staff or committee. The GRANTEE shall require this provision to be contained in all subcontracts for work or services related to the Scope of Work attached hereto. In addition to the requirements set forth in this Grant Agreement, GRANTEE agrees to comply with RCW 27.44 regarding Indian Graves and Records; RCW 27.53 regarding Archaeological Sites and Resources; RCW 68.60 regarding Abandoned and Historic Cemeteries and Historic Graves; and WAC 25-48 regarding Archaeological Excavation and Removal Permits. Completion of the requirements of Section 106 of the National Historic Preservation Act shall substitute for completion of Governor's Executive Order 05-05. Packet Pg. 117 6.4.a In the event that the GRANTEE finds it necessary to amend the Scope of Work the GRANTEE may be required to re -comply with Governor's Executive Order 05-05 or Section 106 of the National Historic Preservation Act. 19. REAPPROPRIATION A. The parties hereto understand and agree that any state funds not expended by the BIENNIUM CLOSE DATE listed on the Declarations page will lapse on that date unless specifically reappropriated by the Washington State Legislature. If funds are so reappropriated, the state's obligation under the terms of this Grant Agreement shall be contingent upon the terms of such reappropriation. B. In the event any funds awarded under this Grant Agreement are reappropriated for use in a future biennium, COMMERCE reserves the right to assign a reasonable share of any such reappropriation for administrative costs. 20. TERMINATION FOR FRAUD OR MISREPRESENTATION In the event the GRANTEE commits fraud or makes any misrepresentation in connection with the Grant application or during the performance of this Grant Agreement, COMMERCE reserves the right to terminate or amend this Grant Agreement accordingly, including the right to recapture all funds disbursed to the GRANTEE under the Grant. Packet Pg. 118 6.4.a GENERAL TERMS AND CONDITIONS GENERAL GRANT STATE FUNDS 21. DEFINITIONS As used throughout this Grant, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's behalf. B. "COMMERCE" shall mean the Department of Commerce. C. "GRANTEE" shall mean the entity identified on the Face Sheet performing service(s) under this Grant, and shall include all employees and agents of the GRANTEE. D. "Personal Information" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identifying numbers, and any financial identifiers. E. "State" shall mean the state of Washington. F. "Subgrantee/subcontractor" shall mean one not in the employment of the GRANTEE, who is performing all or part of those services under this Grant under a separate Grant with the GRANTEE. The terms "subgrantee/subcontractor" refers to any tier. G. "Subrecipient" shall mean a non-federal entity that expends federal awards received from a pass - through entity to carry out a federal program, but does not include an individual that is a beneficiary of such a program. It also excludes vendors that receive federal funds in exchange for goods and/or services in the course of normal trade or commerce. H. "Vendor" is an entity that agrees to provide the amount and kind of services requested by COMMERCE; provides services under the grant only to those beneficiaries individually determined to be eligible by COMMERCE and, provides services on a fee -for -service or per -unit basis with contractual penalties if the entity fails to meet program performance standards. I. "Grant Agreement" or "Agreement" means the entire written agreement between COMMERCE and the GRANTEE, including any Attachments, Exhibits, documents, or materials incorporated by reference. 22. ACCESS TO DATA In compliance with RCW 39.26.180, the GRANTEE shall provide access to data generated under this Grant to COMMERCE, the Joint Legislative Audit and Review Committee, and the Office of the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the GRANTEE's reports, including computer models and the methodology for those models. 23. ADVANCE PAYMENTS PROHIBITED No payments in advance of or in anticipation of goods or services to be provided under this Grant shall be made by COMMERCE. 24. ALL WRITINGS CONTAINED HEREIN This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties hereto. 25. AMENDMENTS This Grant may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Packet Pg. 119 6.4.a 26. AMERICANS WITH DISABILITIES ACT (ADA) OF 1990, PUBLIC LAW 101-336, ALSO REFERRED TO AS THE "ADA" 28 CFR PART 35 The GRANTEE must comply with the ADA, which provides comprehensive civil rights protection to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. 27. ASSIGNMENT Neither this Grant, nor any claim arising under this Grant, shall be transferred or assigned by the GRANTEE without prior written consent of COMMERCE. 28. ATTORNEYS' FEES Unless expressly permitted under another provision of the Grant, in the event of litigation or other action brought to enforce Grant terms, each party agrees to bear its own attorney's fees and costs 29. AUDIT A. General Requirements COMMERCE reserves the right to require an audit. If required, GRANTEEs are to procure audit services based on the following guidelines. The GRANTEE shall maintain its records and accounts so as to facilitate audits and shall ensure that subgrantees also maintain auditable records. The GRANTEE is responsible for any audit exceptions incurred by its own organization or that of its subgrantees. COMMERCE reserves the right to recover from the GRANTEE all disallowed costs resulting from the audit. Responses to any unresolved management findings and disallowed or questioned costs shall be included with the audit report. The GRANTEE must respond to COMMERCE requests for information or corrective action concerning audit issues within thirty (30) days of the date of request. B. State Funds Requirements In the event an audit is required, if the GRANTEE is a state or local government entity, the Office of the State Auditor shall conduct the audit. Audits of non-profit organizations are to be conducted by a certified public accountant selected by the GRANTEE. The GRANTEE shall include the above audit requirements in any subcontracts. In any case, the GRANTEE's records must be available for review by COMMERCE. C. Documentation Requirements The GRANTEE must send a copy of the audit report described above no later than nine (9) months after the end of the GRANTEE's fiscal year(s) by sending a scanned copy to comacctoffice(aD-commerce.wa.gov or a hard copy to: Department of Commerce ATTN: Accounting Services 1011 Plum Street SE PO Box 42525 Olympia WA 98504-2525 In addition to sending a copy of the audit, when applicable, the GRANTEE must include: • Corrective action plan for audit findings within three (3) months of the audit being received by COMMERCE. • Copy of the Management Letter. If the GRANTEE is required to obtain a Single Audit consistent with Circular A-133 requirements, a copy must be provided to COMMERCE; no other report is required. Packet Pg. 120 6.4.a 30. CONFIDENTIALITY/SAFEGUARDING OF INFORMATION A. "Confidential Information" as used in this section includes: 1. All material provided to the GRANTEE by COMMERCE that is designated as "confidential" by COMMERCE; 2. All material produced by the GRANTEE that is designated as "confidential" by COMMERCE; and 3. All personal information in the possession of the GRANTEE that may not be disclosed under state or federal law. "Personal information" includes but is not limited to information related to a person's name, health, finances, education, business, use of government services, addresses, telephone numbers, social security number, driver's license number and other identifying numbers, and "Protected Health Information" under the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA). B. The GRANTEE shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential Information. The GRANTEE shall use Confidential Information solely for the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential Information to any third party except with the prior written consent of COMMERCE or as may be required by law. The GRANTEE shall take all necessary steps to assure that Confidential Information is safeguarded to prevent unauthorized use, sharing, transfer, sale or disclosure of Confidential Information or violation of any state or federal laws related thereto. Upon request, the GRANTEE shall provide COMMERCE with its policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Grant whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The GRANTEE shall make the changes within the time period specified by COMMERCE. Upon request, the GRANTEE shall immediately return to COMMERCE any Confidential Information that COMMERCE reasonably determines has not been adequately protected by the GRANTEE against unauthorized disclosure. C. Unauthorized Use or Disclosure. The GRANTEE shall notify COMMERCE within five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. 31. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, COMMERCE may, in its sole discretion, by written notice to the GRANTEE terminate this Grant Agreement if it is found after due notice and examination by COMMERCE that there is a violation of the Ethics in Public Service Act, Chapters 42.52 RCW and 42.23 RCW; or any similar statute involving the GRANTEE in the procurement of, or performance under this Grant Agreement. Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 of the Revised Code of Washington. The GRANTEE and their subcontractor(s) must identify any person employed in any capacity by the state of Washington that worked on this Grant, or any matter related to the project funded under this Grant or any other state funded project, including but not limited to formulating or drafting legislation, participating in grant procurement, planning and execution, awarding grants, or monitoring grants, during the 24 month period preceding the start date of this Grant. Identify the individual by name, the agency previously or currently employed by, job title or position held, and separation date. If it is determined by COMMERCE that a conflict of interest exists, the GRANTEE may be disqualified from further consideration for the award of a Grant. In the event this Grant Agreement is terminated as provided above, COMMERCE shall be entitled to pursue the same remedies against the GRANTEE as it could pursue in the event of a breach of the Grant Agreement by the GRANTEE. The rights and remedies of COMMERCE provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law. The existence of facts upon which COMMERCE makes any determination under this clause shall be an issue and may be reviewed as provided in the "Disputes" clause of this Grant Agreement. Packet Pg. 121 6.4.a 32. COPYRIGHT PROVISIONS Unless otherwise provided, all Materials produced under this Grant shall be considered "works for hire" as defined by the U.S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. In the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the GRANTEE hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and rights of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials that are delivered under the Grant, but that incorporate pre-existing materials not produced under the Grant, the GRANTEE hereby grants to COMMERCE a nonexclusive, royalty -free, irrevocable license (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The GRANTEE warrants and represents that the GRANTEE has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary to grant such a license to COMMERCE. The GRANTEE shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Grant, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Grant. The GRANTEE shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the GRANTEE with respect to any Materials delivered under this Grant. COMMERCE shall have the right to modify or remove any restrictive markings placed upon the Materials by the GRANTEE. 33. DISPUTES Except as otherwise provided in this Grant, when a dispute arises between the parties and it cannot be resolved by direct negotiation, either party may request a dispute hearing with the Director of COMMERCE, who may designate a neutral person to decide the dispute. The request for a dispute hearing must: • be in writing; • state the disputed issues; • state the relative positions of the parties; • state the GRANTEE's name, address, and Grant number; and • be mailed to the Director and the other party's (respondent's) Grant Representative within three (3) working days after the parties agree that they cannot resolve the dispute. The respondent shall send a written answer to the requestor's statement to both the Director or the Director's designee and the requestor within five (5) working days. The Director or designee shall review the written statements and reply in writing to both parties within ten (10) working days. The Director or designee may extend this period if necessary by notifying the parties. The decision shall not be admissible in any succeeding judicial or quasi-judicial proceeding. The parties agree that this dispute process shall precede any action in a judicial or quasi-judicial tribunal. Nothing in this Grant shall be construed to limit the parties' choice of a mutually acceptable alternate dispute resolution (ADR) method in addition to the dispute hearing procedure outlined above. Packet Pg. 122 6.4.a 34. DUPLICATE PAYMENT COMMERCE shall not pay the GRANTEE, if the GRANTEE has charged or will charge the State of Washington or any other party under any other Grant, subgrant/subcontract, or agreement, for the same services or expenses. 35. GOVERNING LAW AND VENUE This Grant shall be construed and interpreted in accordance with the laws of the state of Washington, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County. 36. INDEMNIFICATION To the fullest extent permitted by law, the GRANTEE shall indemnify, defend, and hold harmless the state of Washington, COMMERCE, agencies of the state and all officials, agents and employees of the state, from and against all claims. "Claim" as used in this Grant Agreement, means any financial loss, claim, suit, action, damage, or expense, including but not limited to attorney's fees, attributable for bodily injury, sickness, disease, or death, or injury to or the destruction of tangible property including loss of use resulting therefrom. The GRANTEE's obligation to indemnify, defend, and hold harmless includes any claim by GRANTEE's agents, employees, representatives, or any subgrantee/subcontractor or its employees GRANTEE expressly agrees to indemnify, defend, and hold harmless the State for any claim arising out of or incident to GRANTEE'S or any subgrantee's/subcontractor's performance or failure to perform the Grant. GRANTEE'S obligation to indemnify, defend, and hold harmless the State shall not be eliminated or reduced by any actual or alleged concurrent negligence of State or its agents, agencies, employees and officials. The GRANTEE waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless the state and its agencies, officers, agents or employees. 37. INDEPENDENT CAPACITY OF THE GRANTEE The parties intend that an independent contractor relationship will be created by this Grant. The GRANTEE and its employees or agents performing under this Grant Agreement are not employees or agents of the state of Washington or COMMERCE. The GRANTEE will not hold itself out as or claim to be an officer or employee of COMMERCE or of the state of Washington by reason hereof, nor will the GRANTEE make any claim of right, privilege or benefit which would accrue to such officer or employee under law. Conduct and control of the work will be solely with the GRANTEE. 38. INDUSTRIAL INSURANCE COVERAGE The GRANTEE shall comply with all applicable provisions of Title 51 RCW, Industrial Insurance. If the GRANTEE fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, COMMERCE may collect from the GRANTEE the full amount payable to the Industrial Insurance Accident Fund. COMMERCE may deduct the amount owed by the GRANTEE to the accident fund from the amount payable to the GRANTEE by COMMERCE under this Grant Agreement, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I's rights to collect from the GRANTEE. 39. LAWS The GRANTEE shall comply with all applicable laws, ordinances, codes, regulations and policies of local and state and federal governments, as now or hereafter amended. 40. LICENSING, ACCREDITATION AND REGISTRATION The GRANTEE shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Grant Agreement. Packet Pg. 123 6.4.a 41. LIMITATION OF AUTHORITY Only the Authorized Representative or Authorized Representative's delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this Grant Agreement. Furthermore, any alteration, amendment, modification, or waiver or any clause or condition of this Grant Agreement is not effective or binding unless made in writing and signed by the Authorized Representative. 42. NONCOMPLIANCE WITH NONDISCRIMINATION LAWS During the performance of this Grant, the GRANTEE shall comply with all federal, state, and local nondiscrimination laws, regulations and policies. In the event of the GRANTEE's non-compliance or refusal to comply with any nondiscrimination law, regulation or policy, this Grant may be rescinded, canceled or terminated in whole or in part, and the GRANTEE may be declared ineligible for further Grants with COMMERCE. The GRANTEE shall, however, be given a reasonable time in which to cure this noncompliance. Any dispute may be resolved in accordance with the "Disputes" procedure set forth herein. The funds provided under this contract may not be used to fund religious worship, exercise, or instruction. No person shall be required to participate in any religious worship, exercise, or instruction in order to have access to the facilities funded by this grant. 43. PAY EQUITY The GRANTEE agrees to ensure that "similarly employed" individuals in its workforce are compensated as equals, consistent with the following: a. Employees are "similarly employed" if the individuals work for the same employer, the performance of the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed; b. GRANTEE may allow differentials in compensation for its workers if the differentials are based in good faith and on any of the following: (i) A seniority system; a merit system; a system that measures earnings by quantity or quality of production; a bona fide job -related factor or factors; or a bona fide regional difference in compensation levels. (ii) A bona fide job -related factor or factors may include, but not be limited to, education, training, or experience that is: Consistent with business necessity; not based on or derived from a gender -based differential; and accounts for the entire differential. (iii) A bona fide regional difference in compensation level must be: Consistent with business necessity; not based on or derived from a gender -based differential; and account for the entire differential. This Grant Agreement may be terminated by COMMERCE, if COMMERCE or the Department of Enterprise services determines that the GRANTEE is not in compliance with this provision. 44. POLITICAL ACTIVITIES Political activity of GRANTEE employees and officers are limited by the State Campaign Finances and Lobbying provisions of Chapter 42.17a RCW and the Federal Hatch Act, 5 USC 1501 - 1508. No funds may be used for working for or against ballot measures or for or against the candidacy of any person for public office. 45. PUBLICITY The GRANTEE agrees not to publish or use any advertising or publicity materials in which the state of Washington or COMMERCE's name is mentioned, or language used from which the connection with the state of Washington's or COMMERCE's name may reasonably be inferred or implied, without the prior written consent of COMMERCE. 46. RECAPTURE Packet Pg. 124 6.4.a In the event that the GRANTEE fails to perform this Grant in accordance with state laws, federal laws, and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the GRANTEE of funds under this recapture provision shall occur within the time period specified by COMMERCE. In the alternative, COMMERCE may recapture such funds from payments due under this Grant. 47. RECORDS MAINTENANCE The GRANTEE shall maintain books, records, documents, data and other evidence relating to this Grant and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Grant. GRANTEE shall retain such records for a period of six years following the date of final payment. At no additional cost, these records, including materials generated under the Grant, shall be subject at all reasonable times to inspection, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved 48. REGISTRATION WITH DEPARTMENT OF REVENUE If required by law, the GRANTEE shall complete registration with the Washington State Department of Revenue. 49. RIGHT OF INSPECTION The GRANTEE shall provide right of access to its facilities to COMMERCE, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Grant. 50. SAVINGS In the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant and prior to normal completion, COMMERCE may terminate the Grant under the "Termination for Convenience" clause, without the ten calendar day notice requirement. In lieu of termination, the Grant may be amended to reflect the new funding limitations and conditions. 51. SEVERABILITY The provisions of this Grant are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Grant. 52. SITE SECURITY While on COMMERCE premises, GRANTEE, its agents, employees, or subcontractors shall conform in all respects with physical, fire or other security policies or regulations. 53. SUBGRANTING/SUBCONTRACTING Neither the GRANTEE nor any subgrantee/subcontractor shall enter into subgrants/subcontracts for any of the work contemplated under this Grant Agreement without obtaining prior written approval of COMMERCE. In no event shall the existence of the subgrant/subcontract operate to release or reduce the liability of the GRANTEE to COMMERCE for any breach in the performance of the GRANTEE's Packet Pg. 125 6.4.a duties. This clause does not include Grants of employment between the GRANTEE and personnel assigned to work under this Grant. Additionally, the GRANTEE is responsible for ensuring that all terms, conditions, assurances and certifications set forth in this agreement are carried forward to any subgrants/subcontracts. GRANTEE and its subgrantees/subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of COMMERCE or as provided by law. 54. SURVIVAL The terms, conditions, and warranties contained in this Grant that by their sense and context are intended to survive the completion of the performance, cancellation or termination of this Grant shall so survive. 55. TAXES All payments accrued on account of payroll taxes, unemployment contributions, the GRANTEE's income or gross receipts, any other taxes, insurance or expenses for the GRANTEE or its staff shall be the sole responsibility of the GRANTEE. 56. TERMINATION FOR CAUSE In the event COMMERCE determines the GRANTEE has failed to comply with the conditions of this Grant in a timely manner, COMMERCE has the right to suspend or terminate this Grant. Before suspending or terminating the Grant, COMMERCE shall notify the GRANTEE in writing of the need to take corrective action. If corrective action is not taken within 30 calendar days, the Grant may be terminated or suspended. In the event of termination or suspension, the GRANTEE shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all administrative costs directly related to the replacement Grant, e.g., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the GRANTEE from incurring additional obligations of funds during investigation of the alleged compliance breach and pending corrective action by the GRANTEE or a decision by COMMERCE to terminate the Grant. A termination shall be deemed a "Termination for Convenience" if it is determined that the GRANTEE: (1) was not in default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Grant are not exclusive and are, in addition to any other rights and remedies, provided by law. 57. TERMINATION FOR CONVENIENCE Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days written notice, beginning on the second day after the mailing, terminate this Grant, in whole or in part. If this Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for services rendered or goods delivered prior to the effective date of termination. 58. TERMINATION PROCEDURES Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this Grant, may require the GRANTEE to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Grant as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the GRANTEE the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amount agreed upon by the GRANTEE and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and Packet Pg. 126 6.4.a (iv) the protection and preservation of property, unless the termination is for default, in which case the AUTHORIZED REPRESENTATIVE shall determine the extent of the liability of COMMERCE. Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant. COMMERCE may withhold from any amounts due the GRANTEE such sum as the AUTHORIZED REPRESENTATIVE determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERCE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant Agreement. After receipt of a notice of termination, and except as otherwise directed by the AUTHORIZED REPRESENTATIVE, the GRANTEE shall: 1. Stop work under the Grant on the date, and to the extent specified, in the notice; 2. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Grant that is not terminated; 3. Assign to COMMERCE, in the manner, at the times, and to the extent directed by the AUTHORIZED REPRESENTATIVE, all of the rights, title, and interest of the GRANTEE under the orders and subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its discretion, to settle or pay any or all claims arising out of the termination of such orders and subgrants/subcontracts; 4. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the AUTHORIZED REPRESENTATIVE to the extent AUTHORIZED REPRESENTATIVE may require, which approval or ratification shall be final for all the purposes of this clause; 5. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent directed by the AUTHORIZED REPRESENTATIVE any property which, if the Grant had been completed, would have been required to be furnished to COMMERCE; 6. Complete performance of such part of the work as shall not have been terminated by the AUTHORIZED REPRESENTATIVE; and 7. Take such action as may be necessary, or as the AUTHORIZED REPRESENTATIVE may direct, for the protection and preservation of the property related to this Grant, which is in the possession of the GRANTEE and in which COMMERCE has or may acquire an interest. 59. TREATMENT OF ASSETS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the GRANTEE, for the cost of which the GRANTEE is entitled to be reimbursed as a direct item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the GRANTEE. Title to other property, the cost of which is reimbursable to the GRANTEE under this Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Grant, or (ii) commencement of use of such property in the performance of this Grant, or (iii) reimbursement of the cost thereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the GRANTEE shall, unless otherwise provided herein or approved by COMMERCE, be used only for the performance of this Grant. B. The GRANTEE shall be responsible for any loss or damage to property of COMMERCE that results from the negligence of the GRANTEE or which results from the failure on the part of the GRANTEE to maintain and administer that property in accordance with sound management practices. C. If any COMMERCE property is lost, destroyed or damaged, the GRANTEE shall immediately notify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The GRANTEE shall surrender to COMMERCE all property of COMMERCE prior to settlement upon completion, termination or cancellation of this Grant All reference to the GRANTEE under this clause shall also include GRANTEE'S employees, agents or subgrantees/subcontractors. 60. WAIVER Packet Pg. 127 6.4.a Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach. Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing and signed by Authorized Representative of COMMERCE. Packet Pg. 128 6.4.a iM r c m E u r r Q 23 Packet Pg. 129 6.4.a ATTACHMENT A - SCOPE OF WORK Funds awarded under this grant will be used for capital expenditures to install a new stormwater pump station to relieve flooding that occurs along Dayton Street, SR-104, in Edmonds, Washington. The flooding also affects nearby regions, as well as the regional transportation hub that combines boat, bus, vehicle, and rail travel. The pump station will be located on a parcel nearest to 51 Dayton Street, Edmonds. Project activities include, but are not limited to: • Construction of a new stormwater pump station This project began in August 2019 and is expected to be complete by June 2020. All project work completed with prior legislative approval. The "Copyright Provisions", Section 32 of the General Terms and Conditions, are not intended to apply to any architectural and engineering design work funded by this grant. CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and approved by the GRANTEE's governing body as of the date and year written below. GRANTEE TITLE DATE 24 Packet Pg. 130 6.4.a iM r c m E u r r Q 25 Packet Pg. 131 6.4.a ATTACHMENT B - CERTIFICATION OF THE AVAILABILITY OF FUNDS TO COMPLETE THE PROJECT Type of Funding Source Description Amount Grant Washington State Department of Commerce $504,700.00 Other Grants Grant #1 $ Grant #2 $ Total Other Grants $504,700.00 Other Loans Loan #1 Snohomish County Public Work Loan $408,750.00 Loan #2 $ Total Loans $408,750.00 Other Local Revenue Source #1 Edmonds Storm Fund $616,050.00 Total Local Revenue 1 $616,050T$t Other Funds Source #1 Source #2 Total Other Funds Tntal PrniPr4 Fiinrling $1 sqa inn nn CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that project funding from sources other than those provided by this Grant Agreement and identified above has been reviewed and approved by the GRANTEE's governing body or board of directors, as applicable, and has either been expended for eligible Project expenses, or is committed in writing and available and will remain committed and available solely and specifically for carrying out the purposes of this Project as described in elsewhere in this Grant Agreement, as of the date and year written below. The GRANTEE shall maintain records sufficient to evidence that it has expended or has access to the funds needed to complete the Project, and shall make such records available for COMMERCE's review upon reasonable request. GRANTEE TITLE DATE 26 Packet Pg. 132 6.4.a iM r c m E u r r Q 27 Packet Pg. 133 6.4.a ATTACHMENT C- CERTIFICATION OF THE PAYMENT AND REPORTING OF PREVAILING WAGES CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that all contractors and subcontractors performing work on the Project shall comply with prevailing wage laws set forth in Chapter 39.12 RCW, as applicable to the Project funded by this Grant Agreement, including but not limited to the filing of the "Statement of Intent to Pay Prevailing Wages" and "Affidavit of Wages Paid" as required by RCW 39.12.040. The GRANTEE shall maintain records sufficient to evidence compliance with Chapter 39.12 RCW, and shall make such records available for COMMERCE's review upon request. If any state funds are used by the GRANTEE for the purpose of construction, applicable State Prevailing Wages must be paid. The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and approved by the GRANTEE's governing body as of the date and year written below. GRANTEE TITLE DATE 28 Packet Pg. 134 6.4.a iM r c m E u r r Q 29 Packet Pg. 135 6.4.a ATTACHMENT D - CERTIFICATION OF INTENT TO ENTER THE LEADERSHIP IN ENERGY AND ENVIRONMENTAL DESIGN (LEED) CERTIFICATION PROCESS CERTIFICATION PERFORMANCE MEASURE The GRANTEE, by its signature, certifies that it will enter into the Leadership in Energy and Environmental Design certification process, as stipulated in RCW 39.35D, as applicable to the Project funded by this Grant Agreement. The GRANTEE shall, upon receipt of LEED certification by the United States Green Building Council, provide documentation of such certification to COMMERCE. The GRANTEE, by its signature, certifies that the declaration set forth above has been reviewed and approved by the GRANTEE's governing body or board of directors, as applicable, as of the date and year written below. EXEMPT: DO NOT SIGN GRANTEE TITLE DATE 30 Packet Pg. 136 6.5 City Council Agenda Item Meeting Date: 06/16/2020 Edmonds Community Solar Cooperative Lease Terms Amendment Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Royce Napolitino Background/History The City of Edmonds entered into the Solar Energy Facility Site Lease Agreement on April 12, 2011. Located at the Frances Anderson Center, the purpose is to provide a solar energy facility on the rooftop for energy generation and to facilitate this Solar Services Agreement. Staff Recommendation Council should consent to authorize the Mayor to Sign Amendment No.1 to Solar Energy Facility Site Lease Agreement. Narrative The Edmonds Solar Cooperative is in discussion with the City about the future of the Solar Energy Facility Site Lease Agreement for the installation and operation of the solar infrastructure at the Frances Anderson Center. An informational meeting was held with the board of the Solar Cooperative, the City's Facilities Manager and the Public Works Director to discuss and explore the future of the cooperative and the City's intentions for the Solar Energy Facility upon the end of the lease agreement as it is set to expire on July 1st, 2020. With the current health pandemic and economic uncertainty, an offer proposing the extension of the lease was made during the informal meeting. Amendment No. 1 to Solar Energy Facility Site Lease Agreement extends the expiration of the lease agreement for six months with an option for an additional six months. The future of the Solar Cooperative board remains undecided as a number of options are available to the City upon expiration of the lease agreement. 1 - Renew the lease and maintenance agreement. 2 - Purchase the equipment from the Cooperative and operate as a City solar plant. 3 - Require the Cooperative to remove the solar panels and infrastructure and return the premises to pre -solar condition. Amending the terms of this agreement allows additional time for City staff to analyze and present specific options for the City Council's approval. June 9, 2020 - Council asks that Lease Extension with be moved to the Consent Agenda. Attachments: Solar Energy Facility Site Lease extension 6-1-2020 Packet Pg. 137 6.5.a AMENDMENT NO.1 TO SOLAR ENERGY FACILITY SITE LEASE AGREEMENT (Frances Anderson Center Project) WHEREAS, the City of Edmonds, a Washington municipal corporation ("Lessor"), and the Edmonds Community Solar Cooperative ("Lessee"), entered into an underlying Solar Energy Facility Site Lease Agreement dated April 12, 2011 ("Lease"); and WHEREAS, the Lease is for the location of a solar energy facility on the rooftop of the Frances Anderson Center for solar energy generation purposes to facilitate a Solar Services Agreement between the parties; and WHEREAS, the term of the Lease began on April 12, 2011 and is set to expire on July 1, 2020; and WHEREAS, the Lessor and Lessee have been in discussions regarding the future of the Solar Services Agreement, which may require an extension of the Lease; and WHEREAS, due to the ongoing COVID-19 pandernic and the related restrictions on City Council meetings created by Governor lnslee's Proclamation 20-28, which allows only remote public access to City Council meetings and therefore restricts meeting topics to only those matters that are "necessary and routine" or are necessary to respond to the COV1D-19 outbreak, the parties have agreed to extend the Lease to allow time for the City Council to consider any recommendations relating to the Solar Services Agreement and related Lease; and WHEREAS, the Lessor and the Lessee have agreed to extend the expiration date of the underlying Lease to December 31, 2020, with the option to extend the Lease an additional six months, through July 1, 2021, should additional time be needed by the parties to finalize discussions on the Lease and the related Solar Services Agreement; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties thereto as follows: 1. The underlying Lease of April 12, 2011 between the parties, which is incorporated by this reference as if fully set forth herein, is amended in, but only in, the following respect: 1.1 Term of Lease. Section 3 of the Lease shall be revised to read as follows: 3. Term: Termination. The term of this Agreement shall conunence on the Effective Date and shall expire on December 31, 2020 (the "Term"), which expiration date shall be extended to July 1, 2021 upon written agreement of the Parties, provided however, unless Lessor has exercised its Buyout Option under Section T6 of the Solar Services Agreement, Lessee's right to access the Premises shall survive for a period of sixty (60) days following the expiration or earlier termination of this Agreement for the sole purpose of removing the SEF from the Premises. Without limiting the generality of the foregoing, if construction of the SEF does not Packet Pg. 138 6.5.a commence on or before October 1, 2011, this Agreement shall terminate by its terms and shall be of no further force or effect, unless otherwise agreed in writing by the Parties. All construction and installation activities associated with the SEF shall be completed on or before December 31, 2012. Failure to complete construction and install shall trigger a default. [.Upon the expiration or earlier termination of the Solar Services Agreement, Lessee shall quitclaim and surrender to Lessor all of Lessee's right, title, and interest in and to the Premises by executing and recording a quitclaim deed or other instrument evidencing the termination of this Agreement_ 2. In all other respects, the underlying Lease between the parties shall remain in full force and effect, amended as set forth herein, but only as set forth. herein. DATED this day of tiJ , 2020. LESSOR: LESSEE: CITY OF EDMONDS EDMO OMMUNITY SOLAR CO TFVE Michael Nelson, Mayor Printed Name: C A L 0 V O t-- � Title: ATTES TIAUTHENTI CATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney Packet Pg. 139 6.5.a STATE OF WASHINGTON) )ss COUNTY OF S"L p)oAt3 to) On this `':�7r day of � lk 2020, before me, the under -signed, a Notary Public in and for the State of Washington, duty commissioned and sworn, personally appeared 0 ck� i C) V CA I _ and executed the foregoing instrument, and acknowledged the said instrument to be his/her free and voluntary act and deed for the uses and purposes therein mentioned, and on oath stated that belshe was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. xx"OSHINE,�,,�� ,. ZC�� oTA o • t NOTARY PUBLIC m• • `t °UB O , �� _ .Iy commission expires. Packet Pg. 140 7.1 City Council Agenda Item Meeting Date: 06/16/2020 Edmonds Cares Fund Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History The Federal CARES Act has allocated $1,265,100 in reimbursable funds to Edmonds for expenditures associated with response and recovery to the COVID-19 health and economic crisis. These funds may be used to cover a local jurisdiction's expenses related to measures, actions, purchases necessary to the function of government in response to the crisis, and also to cover expenses associated with the provision of economic support in connection with the COVID-19 crisis. Federal guidelines expressly allow "grants to small businesses to reimburse the costs of business interruption caused by required closures" and "emergency financial assistance to individuals and families directly impacted by a loss of income due to the COVID-19 public health emergency." Staff Recommendation Approve the Ordinance declaring an emergency and creating a new Edmonds Cares Fund which shall become effective immediately. Narrative In light of the provisions of the Federal CARES Act, the Administration proposes to create an Edmonds Cares Fund, with three intended programs, as outlined below. This is a revised proposal since the City Council's initial consideration and discussion of the Administration's original proposal, presented at the Committee of the Whole meeting on 6/9/20. The proposal has been revised to reflect Councilmembers' concerns, suggestions and additional information: A. Reimbursement of City Expenses - $265,100 in Edmonds Cares Fund monies will be used to help defray the mounting, unbudgeted costs associated with the City's functions, services and support in response to the COVID-19 outbreak, including such things as: extra custodial staff to be in place when public buildings reopen and facilities must be sanitized multiple times each day and other additional temporary staff requirements, additional maintenance and security measures for parks facilities, PPE gear for all public -facing city staff (specialized eyewear, gloves, wipes, etc.), the creation of extra signage, portable restroom rentals, hazard pay for employees, etc. While current estimates from the Departments project up to $450-480,000 in such expenditures, it is also estimated that approximately $265,000 of these expenditures are eligible for FEMA reimbursement. The proposed $265,100 is projected to be sufficient to reimburse City expenditures not eligible for FEMA reimbursement. B. Business Support Grant Program - $700,000 in grants (in the form of forgivable loans) of up to $10,000 for eligible businesses. Here are the eligibility criteria: Packet Pg. 141 7.1 i. "Storefront" -type business, including restaurants, cafes, retail shops, galleries, personal - service establishments, entertainment venues, etc. ii. Two to 30 employees (part-time and full-time combined) iii. A demonstrated year -over -year business/revenue loss of at least 30% in April or May 2020; iv. In business in Edmonds at least one year as of April 1, 2020; v. Declared intent and expectation remain in business for at least 4 months after receipt of the grant In addition, given the likelihood of a competitive grant award process, the following, nonexclusive selection criteria will be employed: i. Particular consideration will be given to businesses owned by people of color, women, veterans, and other minorities; ii. Particular consideration will be given to those businesses that have received, or expect to receive, no or relatively lower amounts of other government assistance; iii. Greater consideration will be given to those businesses that have experienced relatively greater business/revenue loss year -over -year in April or May 2020; iv. Geographic distribution across Edmonds' various business districts will be given particular consideration in the award of these grants; v. Particular consideration will be given to creative -sector businesses within the State - certified Edmonds Creative District; While most businesses have suffered during this economic crisis, storefront businesses that typically rely on walk-in customers and foot traffic, including those owned by people of color and women, have felt the pain the worst. Business revenue has dropped - in some cases by up to 90%. These retail, restaurant/cafe, personal service and entertainment establishments provide hundreds of jobs in our community for entry-level and lower -skilled workers who earn less than $20/hour. By receiving grants that will help them stay open, these businesses will be able to help local employees get back to work and earn a living. This, turn, will help lower -income households in Edmonds who have suffered financially during this crisis. C. Housing and Supplementary Relief Program. $300,000 will be allocated to the "Housing and Supplemental Relief Program," together with reallocation of up to $50,000 initially earmarked for a potential second round of funding for the Chamber Foundation WISH grant program. Added to the Packet Pg. 142 7.1 $100,000 already allocated by City Council to the "Housing and Supplemental Relief Program," a total of $450,000 will be available to this program, providing grants of up to $1000 to individuals, households and families suffering economic loss and/or distress and potential homelessness. The attached draft Ordinance lays out the provisions described here. Attachments: 2020-06-12 Draft Edmonds Cares Fund Ordinance - final Packet Pg. 143 7.1.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, DECLARING AN EMERGENCY AND CREATING A NEW EDMONDS CARES FUND WHICH SHALL BECOME EFFECTIVE IMMEDIATELY WHEREAS, our city and region are experiencing a public health emergency due to the COVID-19 pandemic, which has led to sudden job losses, lower paychecks, and increased13 c household costs to deal with COVID-19 impacts for many residents, as well as business/revenue U- losses for many local businesses; and 2 WHEREAS, the Mayor declared an emergency of the city due to the COVID-19 crisis on c March 5, 2020; and ° E WHEREAS, the Washington State Governor issued a Stay Home order on March 23, w 2020, and 17 WHEREAS, on April 21, 2020, the Governor stated that "A safe return to public life will c require increased social and emotional support, food and housing security, educational and child c care support, internet infrastructure and equitable access to services"; and p WHEREAS, pursuant to Article 8, Section 7 of the Washington Constitution, the City is U- allowed to use public funds "for the necessary support of the poor and infirm;" and M WHEREAS, unemployment claims have increased greatly since the COVID-19 crisis v Began, with 137,605 regular unemployment insurance initial claims in the week of April 19-25 0 E in Washington State, according to the state Department of Employment Security; and w WHEREAS, households earning 60% or less of the county median income are among the 2 c most affected by sudden drops in income and/or increased expenses; and WHEREAS, about 25% of Edmonds' households earned 60% or less of the Snohomish c N County median family income in 2019; and N WHEREAS, the economic crisis created by the COVID-19 pandemic and related a E business shutdowns has severely impacted local businesses, resulting in substantial losses of M revenue, employee furloughs, layoffs and cutbacks, and additional expenses; and WHEREAS, "storefront" businesses, including restaurants, caf6s, retail shops, entertainment venues, galleries, etc., other than those deemed "essential" by the Governor's orders, have been particularly impacted by business losses due to prolonged shutdowns; and Packet Pg. 144 7.1.a WHEREAS, "storefront" businesses employ a principally lower -wage employee base, providing entry-level or low -barrier job opportunities for local residents; and WHEREAS, many "storefront" businesses that have suffered financially during the COVID-19-related economic crisis face an uncertain future that could lead to business closures, as well as employee furloughs and lay-offs; and WHEREAS, many local residents in lower -income households, including those at or c below 60% of Snohomish County median income, are employed by local "storefront" businesses Ui N and would be even more adversely impacted if these businesses fail and/or substantially reduce 2 available jobs; and c WHEREAS, RCW 35A.12.130 allows city councils to adopt public emergency 0 ordinances, provided that the ordinance is passed by a majority plus one of the city council and w meets other requirements of the statute; and c 17 WHEREAS, the City has determined that COVID-19 and its associated impacts have c created a public health emergency, making it necessary for the protection of public health and c public safety to adopt an emergency ordinance to prevent homelessness and reduce health and p safety impacts by providing temporary assistance to qualifying households; and U_ WHEREAS, the City Council created the Housing and Supplementary Relief Program by M reallocating $100,000 from the Homelessness Response Fund to serve as funding grants of up to v $1,000 to individuals and households experiencing income loss, emergency expenses, imminent c E housing insecurity, etc.; and w WHEREAS, the Mayor created a Community and Economic Relief Program, funded by c $200,000 in savings from City departments and consisting of three programs: 1) support to the Edmonds Food Bank, 2) support to the Edmonds Senior Center, and 3) support to the Edmonds c N Chamber Foundation WISH Fund business grants; and N WHEREAS, Governor Inslee announced that the state would award $300 million of the E state's CARES funding to local governments that did not receive direct distributions under the M CARES Act; and WHEREAS, the CARES Act provides that payments from the Fund may be used to cover costs that: 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); Packet Pg. 145 7.1.a 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or government; and 3. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and WHEREAS, funds may not be used to fill shortfalls in government revenue to cover expenditures that would not otherwise qualify under the statute. Although a broad range of uses13 is allowed, revenue replacement is not a permissible use of Fund payments; and c U- WHEREAS, the CARES Act also specifies that expenditures using Fund payments must N 2 cc be "necessary." The Department of the Treasury understands this term broadly to mean that the expenditure is reasonably necessary for its intended use in the reasonable judgment of the c 0 government officials responsible for spending Fund payments; and w WHEREAS, The CARES Act also requires that payments be used only to cover costs 17 that were not accounted for in the budget most recently approved as of March 27, 2020. A cost meets this requirement if either (a) the cost cannot lawfully be funded using a line item, c c allotment, or allocation within that budget or (b) the cost is for a substantially different use from p any expected use of funds in such a line item, allotment, or allocation; and U- WHEREAS, the "most recently approved" budget refers to the enacted budget for the relevant fiscal period for the particular government, without taking into account subsequent M v supplemental appropriations enacted or other budgetary adjustments made by that government in c response to the COVID-19 public health emergency. A cost is not considered to have been E w accounted for in a budget merely because it could be met using a budgetary stabilization fund, 2 c rainy day fund, or similar reserve account. Eligible costs must have incurred during the period that begins on March 1, 2020, and ends on December 30, 2020; and c WHEREAS, Eligible expenditures include, but are not limited to, payment for: N N 1. Expenses of actions to facilitate compliance with COVID-19-related public health E measures, including: M • Expenses for food delivery to residents, including, for example, senior citizens Q and other vulnerable populations, to enable compliance with COVID-19 public health precautions. • Expenses for care for homeless populations provided to mitigate COVID-19 effects and enable compliance with COVID-19 public health precautions. Packet Pg. 146 7.1.a • Expenses to assist individuals with payment of overdue rent or mortgage payments to avoid eviction or foreclosure or unforeseen financial costs for funerals and other emergency individual needs. 2. Expenses associated with the provision of economic support in connection with the COVID-19 public health emergency, including: • Expenditures related to the provision of grants to small businesses to reimburse c the costs of business interruption caused by required closures. Ui N 2 3. Any other COVID-19-related expense reasonably necessary to the function of government that satisfy the Fund's eligibility criteria; c WHEREAS the City will be eligible for up to $1,265,100 of the CARES funding from E the state; and w M NOW THEREFORE; E THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ORDAINS AS FOLLOWS: Section 1. The City of Edmonds hereby accepts an allocation of up to $1,265,100 as the City of Edmonds' Federal CARES Act allocation, as administered and disbursed by the Washington State Department of Commerce in the form of reimbursable funds, in accordance with federal CARES Act guidelines. Further the City Council authorizes the Mayor to enter into the corresponding contract(s) with the Department of Commerce for administration and disbursement of these funds. Section 2. The Administrative Services Director is hereby authorized to create and number a new fund to be known as the Edmonds CARES Fund for the purpose of accounting for CARES Act -eligible payments used to facilitate compliance with COVID-19-related public health measures, expenses associated with the provision of economic support in connection with the COVID-19 public health emergency, and any other COVID-19-related expenses reasonably necessary to the function of the City that satisfy the Act's eligibility criteria. Section 3. The Edmonds CARES Fund shall be administered by the Administrative Services Director under the direction of the Mayor. Section 4. There shall be kept by and under the direction of the Administrative Services Director, such books, accounts and records as are necessary to control and report the CARES Packet Pg. 147 7.1.a eligible expenditures, and shall further subdivide the cash account thereof into three separately designated accounts as follows: A. Account "A" shall be the "COVID-19 City Expenditure Reimbursement" account into which $265,100 of the CARES Act funding shall be allocated to reimburse those direct City expenditures required to provide City services in response to the COVID-19 emergency that satisfy the CARES Act eligibility criteria. B. Account `B" shall be the existing, City Council -approved "Housing and Supplemental c Ui Relief Program" account into which a supplemental infusion of up to $300,000 to that N 2 U program from the CARES Act funding shall be allocated to reimburse those City expenditures incurred through said Program, in compliance with the CARES Act c 0 eligibility criteria. In addition, up to $50,000 from the Community and Economic Relief w Program, initially earmarked as a potential second round of funding for the Chamber 17 Foundation WISH Grant program, shall be reallocated to this account. C. Account "C" shall be the "Edmonds Business Support Grant Program" account into c c which $700,000 of the CARES Act funding shall be allocated to reimburse those City p expenditures incurred through provision of individual financial support grants (in the U_ form of loans that are forgivable after four months of performance) of up to $10,000, through an open, competitive application process, to eligible businesses that have M v suffered substantial business losses and additional expenses due to the COVID-19 0 economic crisis, in compliance with the CARES Act eligibility criteria, which criteria E w shall include, but not be limited to, the following: c i. "Storefront" -type business, including restaurants, caf6s, retail shops, galleries, personal -service establishments, entertainment venues, etc. G 0 ii. Two to 30 employees (part-time and full-time combined) N N iii. A demonstrated year -over -year business/revenue loss of at least 30% in April or a E May 2020; M iv. In business in Edmonds at least one year as of April 1, 2020; V. Declared intent and expectation to remain in business at least four months after receipt of the grant; Packet Pg. 148 7.1.a In addition, the Mayor and City staff shall employ reasonable, objective and score -based selection criteria to award grants to applicants, as required in the case of a large number of applications, including such considerations as the following: i. Particular consideration will be given to businesses owned by people of color, women, veterans, and other minorities; ii. Particular consideration will be given to those businesses that have received, or expect to receive, no or relatively lower amounts of other government assistance; iii. Greater consideration will be given to those businesses that have experienced relatively greater business/revenue loss year -over -year in April or May 2020; iv. Particular consideration will be given to geographic distribution across Edmonds' various business districts in the award of these grants; V. Particular consideration will be given to creative -sector businesses within the State -certified Edmonds Creative District; Section 5. The authority provided in Section 1 shall end by December 31, 2020. Section 6. Any organization assisting the City in providing emergency aid under Section 4(B) shall provide a written report to the City by December 31, 2020, about the amount of aid given, the purpose and criteria by which it was distributed, and any other pertinent information. Section 7. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 8. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). The region is in the midst of a state of emergency due to the COVID-19 virus, which has also become an economic emergency for many households, particularly those who earned less than 60% of the Snohomish County median income in 2019, and local businesses, especially "storefront" -type businesses that have been shut down or conducting a fraction of their regular business during most of the past three months. Section 9. Publication. This Ordinance shall be published by an approved summary consisting of the title. c w N 2 c 0 E w Packet Pg. 149 7.1.a Section 10. Effective Date. This Ordinance shall take effect and be in full force and effect immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by a majority of the Council, it will take effect five days after passage and publication. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, Packet Pg. 150 7.2 City Council Agenda Item Meeting Date: 06/16/2020 Contract Change Order for Dayton Street Utility Replacement Project Staff Lead: Rob English Department: Engineering Preparer: Rob English Background/History Staff Recommendation Approve Contract Change Order Narrative The Contractor on the Dayton St. Utility Improvement project is currently working on the pavement and sidewalk restoration between 6th Ave and 9th Ave. The pavement restoration specified in the construction contract required a 2-inch grind, pavement fabric and overlay within this section of Dayton St. The restoration plan was based on two cores taken during design, one had a 5-inch pavement depth (6th Ave to 7th Ave) and the other had a 4-inch pavement depth (7th Ave to 8th Ave). We have found large segments of the existing pavement depth to be as thin as 3-inches in the field between 6th Ave and 81h Ave. Staff is concerned that grinding 2-inches from a 3-inch pavement depth will likely damage and crack the remaining 1-inch layer. In addition, the existing pavement has insufficient supporting base beneath it, which is typically a layer of 4 to 8 inches of compacted crushed rock. Staff is recommending the pavement restoration be changed to a full -depth reconstruction to provide a significantly longer pavement life and less maintenance in the future. The full -depth reconstruction will install 6-inches of asphalt pavement on top of 6-inches of compacted crushed rock. To prevent a delay in the contractor's schedule, staff authorized the full -depth reconstruction between 6th Ave and 7th Ave. Staff is working with the contractor on the final pricing, but the preliminary cost estimate for this section is expected to be under $100,000. Adding the full pavement reconstruction on Dayton St. between 7th Ave and 8th Ave will push the cost over $100,000. The City's Purchasing Policy requires City Council to approve Contract Change Orders over $100,000. Staff will present the final change order pricing at the Council meeting. The extra cost can be paid from the existing management reserve (funded by water and stormwater utility funds) which has a remaining balance of $712,097. A decision is necessary to maintain the Contractor's progress and avoid delay cost related to restoring the pavement on Dayton St. Packet Pg. 151 7.3 City Council Agenda Item Meeting Date: 06/16/2020 Wastewater Treatment Plant Incinerator Replacement Project Update and Recommendation Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Phil Williams Background/History In August, 2014 City Council was presented with a plan to replace the Sanitary Sewage Sludge Incinerator with a gasification system. On April 10th, 2018, the Parks and Public Works Committee reviewed the incinerator replacement project proposal and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. On April 171h, 2018, the City Council approved the pre -design contract with DES for the Carbon Recovery Project. The work was completed on time and within budget during 2018. City Council authorized a contract and funding with the State Department of Enterprise Systems (DES) for design of the WWTP Phase 6 Energy Conservation Project - Carbon Recovery in the 2019 budget. City Council appropriated $11,037,000 in the 2020 budget for construction to begin. On June 2nd, 2020 City Council received a presentation on the current status of the Incinerator Replacement Project (Carbon Recovery Project). The presentation presented a summary of work done to -date to identify and screen available options, described the significant design work done on the short-listed options, and presented a recommended option for City Council to consider as the preferred alternative. The comparisons included data on how the options actually work as well as how they compare on initial cost, on -going maintenance costs, and environmental performance. On June 9th, 2020 City Council received an additional presentation on this recommended project. Staff was directed to again place the project on the Action Agenda for June 16th. Staff Recommendation Authorize the Mayor to sign an agreement with the Department of Enterprise Systems (Interagency Agreement) for delivery of this project. Further Council action in 2020 will likely include selling revenue bonds to support the project. Narrative The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to combust solids before final disposal by landfilling. The SSI and all of its support equipment were originally installed 30 years ago and are well beyond their originally expected useful life. The cost of operating and maintaining this equipment has risen sharply in recent years due to increasingly stringent federal air quality regulations The goal of these regulations is to bring all of the SSI systems across the country up to New Source Performance Standards. They do this by limiting the expenditures an owner Packet Pg. 152 7.3 can incur to keep these older systems running. Once these investments exceed a certain percentage of the original installed cost of the system it must be replaced. We are already within 5 years of meeting this trigger. USEPA does not want to see these older incinerators continue to operate. The increased cost for regulatory compliance alone (sampling, testing, and reporting) currently exceeds $125,000 per year. It is estimated that yearly maintenance and operation of the existing SSI is approximately $800,000. The bottom line is we are obligated to bring our air emissions up to the standards that a brand new incinerator must now meet. Our choices are limited to: 1) putting in a new, modern incinerator or, 2) using a more environmentally friendly biosolids management system. A new incinerator would likely be more expensive than systems using gasification and pyrolysis but these newer technologies will cost less to operate and maintain, at least one will have superior energy balances, and can significantly reduce the City's carbon footprint. City Council Resolution No. 1389, which commits to achieving or exceeding, at the local level, the goals established in the Paris Climate Accord, adds additional motivation to begin development of the next generation biosolids processing and disposal system for our regional Wastewater Treatment Plant. Initial research, technical information requests, and evaluation (established via an RFQ process that included proposals from across the USA) have revealed new technologies that can significantly improve the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both Pyrolysis or partial Gasification could meet the goal and intent of Resolution No. 1389. In addition, either technology would significantly reduce operating, regulatory, and disposal expenses. The idea of using Pyrolysis was first presented to WWTP staff in early 2019 ("Project A"). Project A involves a two-step process: sludge drying and Pyrolysis. This two-step process creates a Class A dried product and a "biochar" which are well established green renewable products. This two-step process is intended to be "net -zero" or energy neutral, and the biochar byproduct could be used in City parks and/or marketed as a soil conditioner or amendment. However, the details of Project A have since proven to be unworkable because 1) the cost as originally estimated has climbed dramatically, 2) current information tells us the process is not net -zero on energy consumption, and a new and expensive building would need to be built at the plant to house the equipment. The project team (City, Ameresco, DES staff) have remained committed to providing the City with a project that meets the goals and intent of Resolution No. 1389 while also balancing both capital costs and O&M expense. To this end, the City contracted with Ecoremedy, a gasification integrator, to conduct an initial design effort to determine if their technology could be successfully deployed in Edmonds. This effort, which we have referred to as Project B, also includes guaranteed performance language, a detailed and positive energy balance, and a commitment to a single source of responsibility during performance commissioning. Project B benefits from the lessons learned, the initial regulatory reports, and the modeling, engineering reports, and design work that was prepared for Project A. Most of this information is equally relevant to Project B. We estimate Project B is approximately 80% developed. Ecoremedy has funded half of this design effort to date due to their confidence in being able to achieve all defined project outcomes and bring additional value to the City. With the help of our project design team, we have concluded this gasification approach offered by Ecoremedy would be a better fit for Edmonds than the pyrolysis -only technology offered by Packet Pg. 153 7.3 Bioforcetech and Centrisys. We are recommending the City move forward with finalizing a cost proposal to implement this technology. In order to reduce financial and operational risks, and build upon the recent success of prior energy -related projects, we are recommending use of an Energy Savings Performance contract (ESPC) through DES to complete the design, construct, and performance test Project B. ESPC projects are delivered with guaranteed not -to -exceed pricing, guaranteed performance of the new systems, and guaranteed energy savings that are measured and verified. Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an appropriation of $250,000 for the Edmonds Carbon Recovery (Edmonds) Project. Another benefit Project B will most likely provide to the City is a tax exemption from the Washington State Department of Revenue due to the fact that Biochar is considered a marketable product. All equipment and materials required to produce the sellable product qualify. We cannot at this point state specifically what other items may qualify but we believe at least 50% of this tax burden will ultimately be exempted. Further Council action in 2020 will likely include selling revenue bonds to support the project. Attachments: Copy of SSI total cost of operations 4.12.18 2 PHW 5_29_2020 Phase 6 City Council Presentation 5.26.20 R3 PHW3 City of Edmonds WWTP Ph 6 ESP _5.28.20_rev2 Interagency Agreement with DES Incinerator Replacement & Carbon Recovery Project CC 06_09_2020 PHW Final Dave Parry Carbon Recovery Project 2020 opinion Dave Parry resume Biosolids Energy and Research February 2020 Pros and Cons of Gas Production Through Pyrolysis_Parry Hamilton —Final AWWU_Biosolids_Presentation_August2016_Draft2 PHW BioThermal Carbon Conversion PHW Copy of 20-793 City of Edmonds WWTP Request for Contract 06092020 PHW Copy of Edmonds Ph6 Cost Budgets_Design and Construction_v6.0(as-sent) PHW Packet Pg. 154 7.3.a todays donars YEAR vendor Orig COST (2013) 1994 See handwritten detail (can't fin $21,588 34014.06 1995 CH Murphy $12,200 (Shell inspection/repair) $6,032 RDC $29,348 (Sludge hauling, @ 50% of actual) Innovac $1,569 Unimen sand $738 X-Ray $808 (Shell thickness testing) $50,694 95 Total 77672.26 1996 HDR $1,305 (Engineering Consulting) CH Murphy $68,409 Thermo Forma $13,088.08 Eckstrom Industries $797 (Steel patches for shell) ( @50% of actual) $83,599 96 Total 124414.92 1997 CH Murphy $15,165 (Shell repair) Uminen $1,077 RDC $2,972 (Sludge hauling, @ 50% of actual) Innovac $2,167 X-Ray $370 (Shell thickness testing, 60%) Thermo Forma $166.22 McMaster Carr $1,642 (Insulation for outside of shell) $23,560 97 Total 34276.35 1998 Sound Seal & Packing $887 (Insulation) CH Murphy $57,701 Eckstrom Industries $578 Packet Pg. 155 7.3.a (Grating for top of insulation) Unimen $962 McMaster Carr $310 •o (Insulation for outside of shell) $506 L a $1,063 $472 E Innovac $2,085 a X-Ray $900 0 (Shell thickness testing, 90%) o 0 L Everett Steel $470 c (Steel for framing for insulation; $357 c $66,291 98 Total 94964.5 a r c as 1999 E McMaster Carr $352 a (Insulation for outside of shell) ~ L Thermo Forma $511 CH Murphy $29,559 City staff labor, cumulative $2,080 (welding repairs, 80 hours) -- Unimen $1,128 N City staff labor 88 hours $2,288 Ni (Installation of insulation) Ni Innovac $2,150 LO CEM Corp $735 x Legal fees $17,000 N $55,804 1999 78214.03 00 7 N 2000 N CEM Corp 15478.15 0 L total 15478.15 2000 20988.44 0 4- 0 2001 0 CH Murphy 50126.52 Unimen 3623.45 c Thermo Forma 1076.4 N CEM Corp 351.99 4- Innovac 6119.08 0 total 61297.44 2001 80865.52 0 U 2002 CH Murphy 1526.13 c Unimen 1411.07 Thermal Transfer 187880 E a Packet Pg. 156 7.3.a 2003 2004 2005 2006 2007 CEM Corp 786.64 Innovac $2,886.34 total 194490.18 CH Murphy $5,461.05 Unimen 225.85 Thermal Transfer $46,970.00 Thermo Forma $58.37 CEM Corp $355.61 EMS $495.00 total $53,565.88 CH Murphy $6,288.76 Unimen $2,052.45 Innovac $3,658.28 Thermo Forma 1814.03 CEM Corp $355.61 EMS $2,021.00 total $16,190.13 CEM Corp $662.48 EMS $595.00 total $1,257.48 CH Murphy $12,672.91 Envirocare $3,419.88 Unimen $1,672.38 CEM $962.48 EMS $795.00 Thermo Env 3991.26 Thermo Forma 476.55 Innovac $2,277.92 total $26,268.38 CH Murphy $19,001.14 Envirocare 2737.42 Unimen $2,855.92 CEM $3,161.36 EMS 2185 Thermo Env 2078.04 2002 252441.55 2003 67977.43 2004 20013.02 0 N O N a) N LO 2005 1504.46 = a s 00 r N N C 0 c� as a 0 4- 0 0 U 0 2006 30425.46 0 co 0 Q. 0 U c as E a Packet Pg. 157 7.3.a 11: 2009 2010 2011 Fluke $612.00 Innovac $3,999.41 Thermo probes $1,915.32 0 total $38,545.61 2007 43309.22 ` a c a� CH Murphy $1,588.21 E Envirocare a Unimen $677.60 CEM 2588.03 EMS $995.00 0 L Thermal transfer 10286.61 c Fluke 612 c total $16,747.45 2008 18163.22 a CH Murphy $23,269.79 a Envirocare $1,735.12 E Bioset $373.31 Unimen $3,812.17 ~ `m CEM 715.21 c EMS 995 Thermo Env 3125.92 Innovac $3,399.15 -- Thermo probes 2987.02 c Thermal transfer $10,648.17 total $51,060.86 2009 $ 59,905.00 NI LO x a CH Murphy $15,265.35 N Unimen $2,596.01 00 7 Bioset $13,082.40 CN CEM 1342.51 EMS 995 c g Thermo Env 5619.81 Innovac $2,204.65 as a 0 total $41,105.73 2010 $ 43,914.00 0 0 U 0 Unimen $5,308.75 0 CEM 1470.41 in KE Burgman 2976.54 4- 0 EMS $995.00 a total $10,750.70 2011 11200 0 c 2012 CH Murphy 37725.37 E Envirocare 11713.98 Bioset 1 $1,029.30 a Packet Pg. 158 7.3.a CEM 1402.61 EMS 995 r Thermo Env 4363.93 0 Innovac 2655.1 a Fine Line Instruments 1943.5 Ventilation Power 4990.99 E total $ 66,819.78 2012 $ 67,798.00 a� a a a� 2013 CH Murphy Bioset $408.80 0 L Envirocare c CEM $896.27 c EMS 995 c Thermo Env a Innovac Ventilation Power Fine Line Instruments 2300.07 2013 2300.07 L a� CPI inflation indexed to 2013 r dollars (D 20 # of years included as completed $ 897,414 2013 $ 1,164,362 ch M (Cost Adjusted N tp 2017) N Running Costs by Vendor Total Annual Avg. Annual Avg. a) CH Murphy $ 355,959 $ 17,797.96 $ 24,292.99 L01 Envirocare $ 19,606 $ 980.32 $ 1,338.07 = Bioset $ 14,894 $ 744.69 $ 1,016.45 a CEM $ 12,539 $ 626.94 $ 855.74 CO EMS $ 12,061 $ 603.05 $ 823.12 CN Thermo Env $ 19,179 $ 958.95 $ 1,308.90 v Innovac $ 35,171 $ 1,758.56 $ 2,400.32 0 Fine Line Instruments $ 1,944 $ 97.18 $ 132.64 Ventilation Power $ 4,991 $ 249.55 $ 340.62 a Sand Unimen $ 27,064 $ 1,353.20 $ 1,847.03 0 Thermal Transfer $ 255,785 $ 12,789.24 $ 17,456.43 N KE Burgman $ 2,977 $ 148.83 $ 203.14 U Thermo Forma $ 17,191 $ 859.55 $ 1,173.22 r $ $ $ o Column Totals $ 779,360 $ 38,968 $ 53,189 c(nn 4- 0 a 0 U Packet Pg. 159 7.3.a 1987 2013 ORIGINAL $2,550,000.00 $5,241,507.04 repairs/Upgrade $897,414.06 $1,164,361.51 2017 $5,514,065.41 $2,354,361.51 22.21 % $ 150,000 2015, 17 s $ 150,000 Blower $ 400,000 Schwing p $ 400,000 HXT $ 40,000 Sump pun $ 50,000 hopper me $ 1,190,000 0 N O N M I N Ln 2 d N O 7 N T- Packet Pg. 160 7.3.a r u AD 0 L- a. c m E am V c� a a� L O m L C u r_ IL r c m E c� a� LL r L d 3 a� r 0 N O N M I N LO 2 d N 00 7 N N C O m L CD Q O 4- 0 O V O Fn 4- 0 Q O U c O E t u ca Q Packet Pg. 161 7.3.a r u AD 0 L- a. c m E am V c� a a� L O m L C u r_ IL r c m E c� a� LL r L d 3 a� r 0 N O N M I N LO 2 d N 00 7 N N C O m L CD Q O 4- 0 O V O Fn 4- 0 Q O U c O E t u ca Q Packet Pg. 162 7.3.a 1:• 1•: 1.036 0 N 0 N M I NI LO 2 d N 00 7 N T- Packet Pg. 163 7.3.a 1.021 1.00 CPI inflation indexed to 2017 dollars 2013 to 2017 adjustment is 1 1.052 j $ 1,224,908.31 —$53K from 1995 through 2012 (see database) 0 N O N M I N LO 2 d N O 7 N Packet Pg. 164 7.3.a 42.70% ;hutdowns lump ips As 0 N O N am I N I 2 d N O 7 N Packet Pg. 165 7.3.b CITY OF EDMONDS CITY COUNCIL PRESENTATION MAY 26, 2020 These projects have been completed in partnership with: AMERESCO Green * Clean ; Sustainable WV ishingtun State Department of Enterprise Servi s Packet Pg. 166 PRESENTATION GOALS • Conduct a brief overview of the various energy programs the WWTP has participated in since 2012. • Provide a brief overview of the ESCO process • Discuss ESCO Phase 6 — including the Carbon Recovery process, Resolution 1389 impacts, O&M expenses, and the ESPC contracting methods • Share evaluation of Project A and B • Share staff recommendation and independent engineering review • Answer questions. These projects have been completed in 7.3.b EE SCO Gre en . Cleun . Su itdhiwbbe AbS rirml Glee Ocputh ..-Y 1 IS+G•# prir?er . ^rN± f++. i x.4° r �V L L 3 m «s M a CO) 0 tV to tV LO L r- 0 U U to a� 0 0 E M 0 a Packet Pg. 167 ENERGY SAVINGS PERFORMANCE CONTRACTING (ESPC) • An ESPC is a contract between an energy services company (ESCO) and the Washington State Department of Enterprise Services (DES), under which the ESCO guarantees a not -to - exceed cost, system performance, and energy savings to the client (Edmonds). • Under this program: Major project risks are shifted from client to the ESCO. - ESCO provides single -source of accountability and enhances customer control of equipment & sub -contractor selection. • DES manages contract and provides oversight • Reduces future energy costs and uses the savings to pay for infrastructure improvements implemented today. These projecft have been cornpletsd in E1 7.3.b A1EFEC Green • Cledn • Su whiub- Waa inW4 $late ❑cput-K t.o' Enterprise Servioe. _ m L CU M M O N W N LO C O r R Q Packet Pg. 168 PLANT ENERGY AND COST TRENDS RESULTING FROM ENERGY PROJECTS $400,000 $300,000 $200,000 $100,000 $0 Energy usage & demand trending downward, while costs are trending upward due to RDC charges and rate increases 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 These projecft have been completed in E! 7.3.b 1EFEC Green • Cledn • SLc Ldhld E}'e V6S inw4 Giale ❑cput-K t.o' Enterprise a Tl r! r a� L CU M d M O N W N Do Nothing Case LO c 0 RDC a r w— kW Costs N a� L kWh Casts a -kWh 0 Ift U ESCO Phases >, r U a� rn t d r c d E t c� R r Q Packet Pg. 169 ENERGY INCENTIVES, GRANTS, AND PERFORMANCE These projects have been completed in 7.3.b EE SCO Gre en • Cleun • Su itdhiwbbe AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm xq° r V L 3 m «s • 2010 Plant staff began working with SNO PUD and entered into an Energy Challenge — since M then we have received approximately $304,000 in PUD revenue to complete energy efficiency projects. We anticipate the Carbon Recovery project incentive is estimated to be $20,000. 0 N to N LO C • The project will receive a $250,000 grant from the Department of Commence. • We anticipate another round of Department of Commerce funding this year. rank very high. L a The project should 0 U r U to a� rn t d .r a Packet Pg. 170 These projects have been completed in CITY COUNCIL OVERSIGH PATH TO SUSTAINABILITY • August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". term plan included a staged approach outlining a pathway for this next project. 1_ AMERE COC4 I AbS rirml Slate Ocputh ..o' E IS+G•# prir?er Service! L The long- M • After successful completion of Phase 3 & 4 energy projects, we approached City Council with the a. M Phase 5 project which outlined the necessity of upgrading solids handling equipment in preparation for N the future Carbon Recovery. N LO r_ O • April 10, 2018: Parks and Public Works Committee reviewed the project and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. • April 17, 2018: City Council approved the predesign effort budget during 2018. The work was completed on time and within 0 U U co • City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project - N Carbon Recovery in the 2019 budget. • In early 2019, the project team began development of Project B. Project B can reduce construction cost significantly, does not require a new building, increases carbon recovery and reduces the Q environmental impact of odor control . Packet Pg. 171 PATHWAY TO SUSTAINABILITY High Efficiency Blower Project saves: 33,909/yr. and 345 tons CO2, equivalent to: 36.5 home's energy 799 barrels of use for one year I ail consumed Dewatering Project saves: $133,211/yr. and 7 537 tons CO2, equivalent to: 56.7 home's energy 1,243 barrels of oil use for one) consumed Aeration & Blower 1" Project saves: $34,0621yr. and 264 tans CO2, equivalent to: 27.9 home's energy 611 barrels of use for one yI ail consumed Carbon Recovery This phase will focus on the sewage sludge incinerator efficiency. We are evaluating options to reduce operational casts and the environmental footprint. Opportunities include clean gasification and drying the biosolids to create a high - nutrient soil amendment product. AMERESCO Greed • Cledn • Sudai wb- Y4`aa inW4 Slade ❑cput-K t.o' Enterprise Service! Packet Pg. 172 EDMONDS WWTP PROCESS FLOW E'. R 5d--RErr--15 vE frAvE R AV4 S L--J Wark 37 AGE --------------- FKRI M.0.RY CLAVIFIE R AERATK:fW Oh ;It -------------- H AIWf IS LU DGE A WSTE A{: rNATED SLUDGE 37<MAGE WASTE AMD RETURN ACTNIA.TED SLUDGE DE'AATERED SL UDG�E HQpFPER FLrJ]D4ZEo BED INCIMU ATOR DE-WArt R9D SLR}G„E These projects have been completed in tint' Lrf 7.3.b -�AMERESCO Green • Clean • SuaLdhidb- Y6inw4 Giale ❑cput-K t.o' Enterprise Seryioe! r L L 3 SiECONa4we CGARmER a+ N JF ftf i G4MTAG7 CF?FiV18 ER M a M O tV to tV Ul) r— IFO Fl6aty'_ �. EFF-UE VT R a+ C d N N d u C 7 O U r V IF= NOER t0 N Y m Len L d r i d t 0 fir' • � +�+ a AS!H SENT TO LMD FILL Packet Pg. 173 PROJECT DRIVERS These projects have been completed in 7.3.b AMERESCO Green • Cleun • Su itdhiwbbe AbS rirml Glee Ocputh ..-Y 1 IS+G•# prir?er . ^rN± f++. i x.4° r V L L 3 m ca • Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair & M maintenance and emission controls - over $700,000/year • The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years. • The equipment was installed at a time when the need to reduce energy and reuse of bi-products was the no - a focus. • Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part 60 Subpart O. • § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not including the cost of land) updated to current costs. " Packet Pg. 174 REGULATORY TRIGGER FOR REPLACEMENT These projects have been completed in 7.3.b AMERESCO Green • Cleun • Su itdhiwU%- YbS rirml Slate Ocputh ..o' nM#uprise Service! 7" I x.4° • Must meet New Source Performance Standards for air emissions (USEPA) at the point where total investments in an existing, grandfathered incinerator (Edmonds) exceed 50% of its original cost after factoring in inflation *Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are nearing 43% at this time • Spreadsheet calculations for this requirement are attached in agenda packet Packet Pg. 175 These projects have been completed in 7.3.b AMERE SCO Gre en • Cleun • Su itdhiwU%- V%b;rirml Slate Ocputh ..o' BASIC OPTIONS AVAILABLE FOR REPLACEMENT • Replace with a new incinerator • Appeared to be the second most expensive option after initial screening • Does not measurably improve environmental performance including Carbon footprint • Regulations on incineration may well continue to get more stringent • Build conventional digesters followed by production of EQ Biosolids for land application Most common current approach Edmonds does not have space for digesters on site • Any expansion of our footprint in downtown would be very difficult • Likely the most expensive option • Wintertime management of land application systems • Long-term costs of hauling and possibly storage are very high and energy intensive • Does not address PFAS residues d R L L CU 3 eM a M 0 tV to tV LO r_ 0 U U to 0 0 0 0 0 a Packet Pg. 176 BASIC OPTIONS AVAILABLE • Pyrolysis/Gasification options - Can produce a range of useable end products • More energy efficient • Reduce carbon emissions • These approaches have been commercially available for many years These projects have been completed in er.EEC I Y{4S.s�F#i�r.F.4.o-Slale Service! +� E IS+G•# prir?er .�^rTvi± L L 3 eM a M 0 tV to tV LO • Most installations in this Country have been for organic wastes like agricultural manures, wood chips, and other feedstocks. Examples using Municipal biosolids are limited but growing U Comparison of these two approaches environmentally and financially is the focus of this presentation U E a Packet Pg. 177 OPTIONS A & B •Option A— Pyrolysis • Bioforcetech/Centrisys • Produces dry, pelletized biochar • One existing WWTP biosolids installation *Option B • Ecoremedy These projects have been completed in k r)pri 7.3.b AMERE Green • Cletin • Su itdhiwU%- *Enterprise Service! w xq° r �V L L 3 m «s M a M 0 tV to tV LO r- 0 • Can potentially produce either Exceptional Quality (EQ) biosolids for direct land application, Biochar, or U mineral intensive dry residue with little to no remaining carbon 0 One existing WWTP biosolids installation 0 0 E 0 a Packet Pg. 178 PROJECT A - PYROLYSIS *To be added AMERESCO Green • Cledii • Suslailwbe %%bsrirgtol Slate Ocpu�r. o' Enbuprise Service. Packet Pg. 179 r CITY STAFF RECOMMENDATION - PROJECT B These projects have been completed in L. rf, 7.3.b -�y AMERESCO Green • Cledn • Su itdhidbbe Y6inF4o Swe❑cput-K t.o' Enterprise Seryioe. R � L L 3 m «s t'M 2 a CO) O tV to tV LO C O r C d to N L t_ O U r U to a� rn t a c m E t r Y ",r r Q Packet Pg. 180 Utilities Utilities Odor Control Chemicals Polymer Existing Incinerator (Baseline) $163056 $47o76 Project A Pyro lys Is e ntrisys $ 193r47c- $74o92 Project B Gasification Ecorernedy $126,661 $3oOO Savings of $341,247 can provide the revenue stream to Screenings cover $5,250,000 in debt Service Labor 1 (2.7% @ 20 years levelized) Annual Maintenance $990951 $52oDDO 35oDOO Regulatory $172o183 $120,,DDT $60,000 Unit Total $/yr Total $ f yr al $fyr al $/yr al $/yr Total $/yr Total $/yr Hauling $36oDDD 0 $36,000 Total $/yr u b Total l All Costs$/yr $9911F193 $957P575 $649P946 1 ota l Packet Pg. 181 :t W Project A Project Higher construction costs. Lower construction and installation costs. $190,630 (higher than baseline) $0 Increased natural gas to dry biosolids Higher trucking and chemical costs Requires new building. Integrates 12 vendor packages. Double pieces of equipment needed. Lower startup period. $123,468 (lower than baseline) $20,000 estimated from utility Increases carbon recovery. Utilizes screenings and biosolids as fuel. Lower trucking and chemical costs. Uses existing building footprint. Meets City standards for controls, less equipment. Turn -key supplier. Single -source technology supplier. Longer start-up and commission period. Ongoing optimization included. BENEFITS OF PROJECT B - GASIFICATION Most efficient, affordable to implement and lowest cost to operate. • Produces environmentally —friendly end product (biochar) while generating its own thermal conversion from the biosolids. This will move the City closer to achieving the goals established in Resolution 1389 No acidic side stream or hazardous waste is produced • Biochar will be purchased for land application in eastern WA. The technology has been permitted by EPA as a non - incineration process in other regions. Ecoremedy successful biomass projects These projects have been completed in 7.3.b AME E Green • Cletin • SLg�iaiiiwL,%- *EnYAbS Fii�r.F.4.o-1 Slain baputh ..o' bum prise . ^rN± cm f++. i x.4° r �V L L 3 m ca CO) O N Australia 6 I N 1 LO r r O PA d L a O a. E a Packet Pg. 183 FUTURE ENERGY PROJECTS • Influent pump replacement • High efficiency motors for fans and pumps • Energy management page and development of KPI's for daily monitoring -,Continued lighting upgrades • Replace effluent gravity valve These projects have been completed in 7.3.b EE Green • Cletin • Su itdhiwU%- xqT. r �V L L d rrI_ M ACTION - NEXT STEPS Request that the City Council instruct staff: These projects have been completed in 7.3.b EE SCO Gre en • Cleun • Suz�iaiiiwbbe AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm f++. I x.4° r �V L L 3 m ca M 2 *To return next week with a specific set of performance guarantees and a M Gmax price to replace Edmonds' aging SSI with a gasification system to N supplied by Ecoremedy (Project B). n L •The requested action at that time would be to authorize the Mayor to sign an agreement with the Department of Enterprise Systems for delivery of U this project. r U co a� rn t d r • Further Council action in 2020 will likely include selling revenue bonds to E support the project. a Packet Pg. 185 7.3.b a Packet Pg. 186 7.3.c AMERESCO Green • Clean •Sustainable 40 City of Edmonds Phase 6 — WWTP Upgrades 2020-793 A Carbon Recovery Project Edmonds, Washington if Q May 28, 202 004 Packet Pg. 187 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds I. EXECUTIVE SUMMARY................................................................................................................................................3 A. Summary & Project Services.............................................................................................................................3 B. Project DESCRIPTION........................................................................................................................................3 C. Project CONTACT LIST.......................................................................................................................................4 D. Project Benefits................................................................................................................................................5 E. Guarantees.......................................................................................................................................................5 F. Conclusion........................................................................................................................................................6 II. FACILITY DESCRIPTION...............................................................................................................................................6 A. Wastewater TReatment PLant.........................................................................................................................6 III. ENERGY CONSERVATION MEASURES (ECM's) to be implemented..........................................................................8 A. EDMONDS WWTP INCINERATOR REPLACEMENT —(Project B)........................................................................8 IV. ESCO SERVICES.........................................................................................................................................................9 V. PROJECT COSTS.......................................................................................................................................................13 A. Maximum Project Cost...................................................................................................................................13 B. Project Cost Table...........................................................................................................................................13 C. Items Included in the Maximum Project Cost................................................................................................14 D. Exclusions.......................................................................................................................................................15 E. Construction Contingency..............................................................................................................................17 F. Ongoing Services............................................................................................................................................17 G. Accounting Records........................................................................................................................................17 H. Reconciliation of Labor & Material Costs.......................................................................................................17 I. Diverse Business Participation Goals for this Project.....................................................................................18 J. minimum levels of apprenticeship.................................................................................................................19 VI. RECOMMENDATIONS FOR REPLACEMENT OF EXISTING EQUIPMENT...................................................................19 VII. STANDARD of SERVICE...........................................................................................................................................20 A. HVAC Comfort................................................................................................................................................20 B. Fluid Lift Gasification System BIOSOLIDS Loading..........................................................................................20 C. ECOFILTER Odor control system.....................................................................................................................22 VIII. BASELINE ENERGY CONSUMPTION......................................................................................................................23 A. Overall Resources Use....................................................................................................................................23 B. By Facility Resource USes...............................................................................................................................23 IX. ESTIMATED ANNUAL SAVINGS AMOUNT & UTILITY INCENTIVE............................................................................23 Page 1 of 30 Packet Pg. 188 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds A. Electrical.........................................................................................................................................................23 B. Natural Gas.....................................................................................................................................................24 C. Fuel Oil............................................................................................................................................................24 D. Utility Incentive..............................................................................................................................................24 X. METHOD OF CALCULATING ENERGY SAVINGS & ENERGY COST SAVINGS..............................................................24 A. Energy Audit...................................................................................................................................................24 B. Calculation of Savings.....................................................................................................................................24 XI. FINANCING..............................................................................................................................................................25 XII. ENERGY SAVINGS GUARANTEE..............................................................................................................................25 XIII. ESCO COMPENSATION..........................................................................................................................................26 A. Payments........................................................................................................................................................26 XIV. TERMS OF AGREEMENT........................................................................................................................................26 XV. TERMINATION vALUE............................................................................................................................................26 XVI. PROJECT SCHEDULE..............................................................................................................................................26 XVII. EXTENT OF SUBCONTRACTING............................................................................................................................27 XVIII. INSURANCE & BONDING....................................................................................................................................27 XIX. RENEGOTIATION...................................................................................................................................................28 XX. EXHIBITS & TABLES................................................................................................................................................28 A. Table 1: Financial Analysis..............................................................................................................................29 B. Table 2: Cash Flow..........................................................................................................................................32 C. Table 3: Full List of Measures.........................................................................................................................33 D. Table 4: Selected Measures............................................................................................................................34 Page 2 of 30 Packet Pg. 189 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c A. SUMMARY & PROJECT SERVICES Ameresco is pleased to present this proposal for the implementation of energy efficiency measures for City of Edmonds. This Proposal follows the outline contained in Section II of the Master Energy Services Agreement (MESA). It presents the contractual terms under which Ameresco, City of Edmonds, and the Department of Enterprise Services Energy Program (DES Energy Program) will work together over the term of the project. This Proposal describes the scope, costs, guarantees, and other aspects of the project. The services in this Proposal include design, construction, system verification, and Measurement and Verification (M&V) services for the first year. Although City of Edmonds will operate and maintain the new equipment, Ameresco will provide important M&V services during the first year to help ensure the predicted savings are achieved. Ongoing M&V services are also offered for an additional cost at the owner's request. B. PROJECT DESCRIPTION The project improves City of Edmonds infrastructure while saving energy. The proposed Carbon Recovery Project (Project) will replace the 30-year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new biosolids gasification system, converting the resultant waste stream — currently ash — to a carbon -rich resource, commonly referred to as'biochar'. This project advances the City's incremental and phased plan to upgrade and replace the solids handling systems for the WWTP as laid out in the 'Pathway to Sustainability'. Edmonds is one of five jurisdictions in Washington that presently utilizes an SSI to dispose of wastewater biosolids. As state and federal regulatory authorities enforce more stringent clean air requirements, the compliance requirements for continued operation are not only expensive but overly burdensome. Further, regulations require replacement at specific thresholds regardless of ability to comply. Initial research, technical information requests, and evaluation (established via an RFQ process which Ameresco facilitated for the City that included proposals from across North America) have revealed new technologies that can significantly improve the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both Pyrolysis or Gasification could meet the goal and intent of Resolution No. 1389. In addition, either technology would significantly reduce operating, regulatory, and disposal expenses. Edmonds has adopted a very aggressive commitment to improve impact on climate with Resolution No. 1389. To that end, this project will further develop and deploy the fluid lift gasification technology provided by Ecoremedy. The Ecoremedy gasification process is designed to convert the energy in the dewatered biosolids cake generated at the City of Edmonds, WA WWTP to useable thermal energy for the purpose of drying the dewatered biosolids to Class A product, recover usable thermal energy for process, and produce a carbon rich biochar or low carbon concentrated minerals. Page 3 of 30 Packet Pg. 190 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c Ecoremedy is providing a system designed to process dewatered sludge ranging between 22% to 26.5% solids and shredded screenings (Rags) to beneficial renewable energy. The gasification system will convert the biosolids waste stream into a biochar product that sequesters the carbon content into a useful product with a range of agricultural and industrial uses. In addition to the replacement of the incinerator this project will also be replacing the existing plant foul air odor scrubber. The new odor control system is a low profile "EcoFilter" bio-trickling filter that reduces the need for expensive chemicals and reduces the number of truck trips required for delivery. C. PROJECT CONTACT LIST Client Contact: E-mail Address: Phone Number: Ameresco Contact: E-mail Address: Phone Number: Department of Enterprise Services (DES) E-mail Address: Phone Number: Pamela Randolph pamela.randolph@edmondswa.gov (425) 771-0237 Lonn Inman linman@ameresco.com (206) 708-2947 Butch Boles butch.boles@des.wa.gov (360) 480-3632 Page 4 of 30 Packet Pg. 191 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c D. PROJECT BENEFITS 1. FINANCIAL BENEFITS Table 1 shows project costs, estimated utility incentives, and savings related to this project. The guaranteed maximum project cost is $23,529,247. Including sales tax and DES Energy Program project management fees, the total project cost is $26,275,016. The estimated utility incentive for the project is $20,000. All construction costs will be open book to the Owner, and any cost savings related to savings on the ESCO's (energy services company) labor and material costs will revert to the Owner at the end of the project. The project will produce over $38,885 annually in energy savings. The project Financial Analysis in Table 1 is based on City of Edmonds providing a capital investment of $10,000,000 and financing $16,255,016. Another potential financial benefit the Ecoremedy gasification system may provide is qualification for a sales tax exemption from the Washington State Department of Revenue, due to the fact that Biochar is considered a marketable product. Equipment, materials and systems associated with producing the sellable product (biochar, EQ biosolids) qualify for tax exemption. And finally, Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an appropriation of $250,000.00 for the Edmonds Carbon Recovery (Edmonds) WWTP Project. 2. MAINTENANCE AND OPERATIONAL RELATED BENEFITS Over $304,347 in annual operational and maintenance savings is factored into the financial analysis. These include reductions in various consumables associated with the SSI including chemicals, sand, ferrules, tubes, clay, polymer and mercury modules. Additionally, regulatory costs associated with incineration and costs for emissions testing and consulting. 3. ENVIRONMENTAL BENEFITS In addition to building improvements and energy savings, there is a significant positive impact on the environment as a result of this project. The energy savings produced as a result of this project will directly reduce the amount of power produced by the utilities and reduce CO2 emissions by over 19,320 lbs. annually. Additionally, it is estimated that .75 to 1 million lbs. of carbon are recovered as a result of the Ecoremedy gasification process. E. GUARANTEES Ameresco guarantees that the project cost, related specifically to energy savings and the project scope, will not exceed the maximum price of $23,529,247 (project cost before sales tax and DES Energy Program project management fee). Also, Ameresco is guaranteeing that the project will Page 5 of 30 Packet Pg. 192 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds perform such that electrical savings will not be less than 71,736 kWh per year, oil savings will not be less than 12,875 gallons per year. This corresponds with 90% of the estimated energy savings. Natural gas will be used to fire -off the gasification system after periods of shut -down. Currently the incinerator does not use natural gas, therefore an overall increase in WWTP natural gas usage shall be no more than 4,576 therms per year. This corresponds with 110% of the estimated gas increase. F. CONCLUSION This project represents an excellent opportunity for the City of Edmonds to improve its facilities and replace the solids handling systems while saving energy, and reducing operational costs associated with the existing incinerator. The project provides over $26,270,000 in facility improvements. Ameresco looks forward to working with City of Edmonds and DES Energy Program in making this project a success. BUILDING ADDRESS APPROXIMATE BUILDING NAME AGE OCCUPANCY SCHEDULE Wastewater 200 2nd Ave S, Treatment Plant Edmonds, WA 98020 62 N/A A. WASTEWATER TREATMENT PLANT 1. BUILDING DESCRIPTION The City of Edmonds operates and maintains the Wastewater Treatment Plant (WWTP). A regional facility that treats flows from the cities of Edmonds, Mountlake Terrace, and Lynnwood; King County; Olympic View Water and Sewer District; and Ronald Wastewater District. On average, the WWTP treats 4.8 million gallons per day (MGD). The WWTP liquid stream consists of a headworks with three mechanical screens, three primary clarifiers (two square and one rectangular), three aeration basins, three circular secondary clarifiers, and two chlorine contact tanks. The disinfected plant effluent is discharged through a single 36- inch diameter outfall into the Puget Sound. 2. MECHANICAL SYSTEMS The WWTP solids stream includes screw press dewatering and incineration of the sludge cake using a fluidized bed incinerator. The dewatered sludge (DS) from the screw presses is stored in a DS storage hopper that is continuously mixed. The screw presses were replaced in 2017 and have a performance guarantee of producing DS with a minimum of 26.5% solids content. The screw presses have been performing above this minimum threshold achieving Page 6 of 30 Packet Pg. 193 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c typical % solids in the 30-32% range. Washed screenings are compacted and discharged to the DS conveyors immediately upstream of the screw presses. The screenings are mixed with the DS in the conveyors and combined with the DS in the DS storage hopper where they are further comingled via the DS hopper mixing. DS is pumped from the DS storage hopper to the incinerator fluidized bed at 6-9 gallons per minute (gpm) via a piston pump. The incinerator fluidized bed is made up of approximately 16,000 lbs. of green lightening sand. Diesel is used as an auxiliary fuel to maintain a bed temperature of 1,400 degrees Fahrenheit (7). The air supply is preheated to 1,200 °F by a heat exchanger to reduce the auxiliary fuel consumption. The pre -heated air is forced up through the bed of hot sand and causes the sand bed to be fluidized. When the sand bed is fluidized it acts like boiling water that can reduce approximately 1,000 gallons of bio-solids down to approximately two quarts of ash. The incinerator exhaust with associated ash is scrubbed in the venturi scrubber with 50 gpm of water and then further treated through a 4-stage separator and tray cooling tower that has 200 gpm of water flowing in the opposite direction of the exhaust gases. Each stage of the tray cooler has a plate with small holes in it that the air must flow through. The water runs across the top of each plate and the exhaust gases 'bubble' through the water. The exhaust gases are reheated with a natural gas -fired burner to eliminate the vapor plume for aesthetics. The ash that is combined with the spray water is captured at the bottom of the separating and tray cooling tower as ash slurry. The ash slurry is then thickened in the ash thickener and then dewatered using a drum vacuum filter prior to disposal offsite. Supernatant from the ash thickener is drained by gravity to the sump pump and ultimately recombined with wastewater in the WWTP flow splitter box upstream of the primary clarifiers. Plant foul air is handled by the existing 30-year old Vanaire chemical scrubber (WS-601) and each scrubber fan (FIC-631 and FIC 632) were originally sized for a foul airflow of 20,000 cubic feet per meter (cfm). As part of the Edmonds dewatering improvements project Ph. 5 the foul air system total connected load has been revised to the current total of 17,100 cfm. Page 7 of 30 Packet Pg. 194 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c A. EDMONDS WWTP INCINERATOR REPLACEMENT — (PROJECT B) 1. GENERAL CONSERVATION MEASURES a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system This measure will replace the sewage sludge incinerator (SSI) and ancillary systems with an Ecoremedy (ECR) engineered system which incorporates a gasifier/oxidizer and a drum dryer along with various biosolids mixers and conveyors, bins, plume abatement heat exchanger, pumps, cyclones, blowers, a dust collection system, an activated carbon filter and a wet scrubber; which will process and reduce dewatered sludge (DS) to any of three output products: a) concentrated minerals, b) biochar or c) Class A dried biosolids. The project also replaces the existing screenings pumps in the Headworks building with two new pumps and installs a new washer compactor. Additionally, replace the existing Vanaire chemical scrubber system with an "EcoFilter" system by BioAir and revise the foul air ductwork to accommodate relocating the odor scrubber near the Headworks building. Ameresco will perform air balancing for the modifications to the foul air system and new EcoFilter. Furthermore, the existing ash storage room will be reconfigured to handle the multiple output products of the ECR system by installing two storage bins to replace the single ash bin. To install this system and associated equipment the contents of the "incinerator building" will be demolished and this "building" will be converted to accommodate the ECR gasification system. The scope of work in the incinerator building includes new solids handling equipment, HVAC systems, lighting and fire protection systems, hoisting systems, service and access platforms for all new equipment, a new dewatered sludge hopper and pump, including installation of the hydraulic pack furnished by the City. Structural steel and concrete construction will be provided to install an upper floor which will house the material handling bins and conveyors. The associated controls integration and modifications to the existing SCADA system will be procured by the City who will contract directly with the current WWTP controls vendor Parametrix. Page 8 of 30 Packet Pg. 195 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c Ameresco will provide the following services: ENERGY AUDIT: The energy audit is complete and is incorporated herein. DESIGN SERVICES: Provide a detailed engineering design as needed to obtain Owner review and approval of the proposed system and to obtain competitive bids. Provide construction support services, start-up, and testing. Provide as -built drawings and relevant O&M manuals. CONSTRUCTION: Provide, or cause to be provided, all material, labor, and equipment, including paying for permits, fees, bonds, and insurance, required for the complete and working installation of the ESCO equipment. a) The ESCO may perform portions of the construction work or may subcontract portions to qualified firms. In either case, the ESCO will share information regarding the actual costs of the work with the Owner. c) When the ESCO has completed the installation of the Equipment, including start-up and operation verification and training in accordance with the Proposal, the ESCO will provide to Owner a "Notice of Commencement of Energy Savings" (NCES). d) At the conclusion of the last phase of the project, the ESCO will submit a "Notice of Substantial Completion" to the Owner; as defined in the General Conditions Section 6.09. 4. CONSTRUCTION PROJECT MANAGEMENT: Provide construction project management services required to manage Ameresco's labor force or its subcontractors to coordinate, purchase and install equipment as applicable in the construction contract. These include but are not limited to contract administration, preparation of meeting minutes, schedule creation, submittal processing, purchasing, invoicing, as -built drawings, and close-out documentation. The Owner is expected to coordinate day-to-day communications with tenants and any scheduling of tenant relocations in and around occupied areas. This is not supervision as provided by the site superintendent. SITE SUPERINTENDENT: As an optional service, the ESCO may provide site superintendent services as necessary to facilitate and coordinate on -site construction activities. Site supervision includes, but is not limited to, all activities executed by an employee of the ESCO in the active on -site supervision of its own labor force and its subcontractors. This service, if requested by the owner, will appear as a line item and cost in the "Labor and Materials" section of the financials and becomes an element of the Construction contract. (Site Superintendent services are not included in this proposal.) OPERATION TRAINING: The ESCO will provide on -going training for the building staff during construction. Page 9 of 30 Packet Pg. 196 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c PERFORMANCE MAINTENANCE: The ESCO will provide ongoing measurement and verification to help ensure the guaranteed savings are achieved throughout the first year of the agreement. Specific tasks will include: a) Year One: Post installation Measurement and Verification (M&V) will be performed based on the International Performance Measurement and Verification Protocol (IPMVP) — Option A (Retrofit Isolation -Key Parameter Measurement), Section IX — Method of Calculating Energy Savings and Energy Cost Savings, and the following Measurement and Verification table: Page 10 of 30 Packet Pg. 197 Ameresco, Inc. Energy Services Proposal 7.3.c City of Edmonds ECM Conservation Measure IPMVP Option Work to be Performed Key Performance Indicators Stipulated Variables Years to be Done Work To Be Performed By Owner Responsibilities Demonstrate mabmum material handling capacities as follows: -Convert 656 DRY pounds per hour of dewatered biosolids at City understands and agrees that ECR's ability 26.5% solids content and appropmately 96 Nhour screenings to meet the Commissioning Performance (as defined as Qualified Cake in the definitive sales agreement) Requirements is subject to the following: (i) to ash with carbon content s 10% by weight; Total solids content infrastructure having the capability to accept Replace epsting SSI with Ecoremedy -Require no supplemental fuel after startup to sustain Material handling /o, Dewatered Ecoremedy and the recovered renewable energy (hot water); Project B Gasification system Agreed Upon operations; output, runtime, NG sludge input 1 Ameresco (ii) providing an adequate amount of Qualified -Maintain air emissions at, or below, allowable state and federal Usage, HzS removal Screenings input Cake entering the system; (iii) proper and air permit emission limits -Operate for 120 continuous hours to the extent all utilities, adequate preparation and maintenance of the Qualified Cake as defined in Section 2, and outlet for recovered project site; and (iv) all operational energy in the form of hot water are available for all hours of the consumables are provided. "Commissioning Period". Page 11 of 30 L. 0 d C C r+ C a C d i H d 3 m to N d L I 0 N CIS Ui I a rn w to a IL 0 E w 4- 0 U c a> E t c� to Q Packet P9. 198 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds b) The ESCO will attend one annual meeting to review the Measurement & Verification results and reconcile the energy savings. 8. EQUIPMENT MAINTENANCE: The ESCO will provide no equipment maintenance or repairs after the warranty period. Following the completion of the installation and Owner acceptance of the Equipment, the Owner shall provide all necessary service, repairs, and adjustments to the Equipment so that the Equipment will perform in the manner and to the extent set forth in the Proposal. The ESCO shall have no obligation to service or maintain the Equipment after the warranty period. OPERATION & MAINTENANCE PROCEDURES: None provided for existing equipment. Operation and maintenance manual will be provided for the installed equipment. 10. WARRANTY: The ESCO will warrant labor and materials for one year following Notice of Substantial Completion. Notice of Substantial Completion will be issued on a measure by measure basis as conservation measures are completed, saving energy, and accepted by DES and the owner NOTE: Confirm substantial completion with DES and Owner prior to issuance of the notice. A warranty log will be kept that outlines completed and accepted conservation measures with warranty start and end dates. 11. HAZARDOUS WASTE: The cost for removal and disposal of any identified hazardous waste, including PCB ballasts, has been included in the project cost. Should the project require additional removal or disposal of any unidentified hazardous material, the ESCO may have the hazardous material or substances removed and disposed of at the request of the Owner. The ESCO will not assume ownership of the material but may act on behalf of the Owner to properly remove and dispose of the material. The Owner shall pay the ESCO for the cost of the additional work. The Owner agrees and acknowledges that it has not relied on or employed the ESCO to analyze or identify the presence of any hazardous substance on the Owner's premises. The cost of any additional hazardous material abatement and disposal is not included in this proposal. For additional information, please refer to section 5.20 of the General Conditions. 12. COVID-19 SITE SAFETY REQUIREMENTS: Ameresco and its subs will develop site specific safety plans once means and methods are determined after design implementation. Page 12 of 30 Packet Pg. 199 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c V. PROJECT COSTS A. MAXIMUM PROJECT COST The ESCO guarantees that the Maximum Project Cost will not exceed $23,529,247 This cost does not include sales tax or DES Energy Program project management fees. With sales tax and DES Energy Program project management fees, the Total Project Cost is $26,275,016. The ESCO does not guarantee the value of sales tax or DES Energy Program project management fees. NOTE: The proposed Total Project Cost is valid for 120 days from the date of this proposal. Beyond 120 days, Ameresco reserves the right to adjust pricing to reflect current labor and material cost. B. PROJECT COST TABLE PROJECT COSTS & ENERGY SAVINGS FOR SELECTED OPTIONS PROJECT COSTS Mech, Water, General Lighting Total Project Costs Engineering Audit $ - $ $ - Estimated Labor and Material Cost $ 15,935,035 $ - $ 15,935,035 M,W,GDesign @6.8%a of Labor & Material $ 1,141,775 $ 1,141,775 System Mfr Design @ 9.6% of Labor & Material $ 1,531,600 $ - $ 1,531,600 Construction Mgt @ 6.0% of Labor & Material $ 956,103 $ - $ 956,103 Site Supervision $ - $ - $ - Bonding @ 1.5% of Labor & Material $ 245,400 $ - $ 245,400 ESCO Overhead @ 10.0% of Labor & Material $ 1,593,504 $ - $ 1,593,504 ESCO Profit @ 8.0% of Labor & Material $ 1,274,803 $ - $ 1,274,803 1 st Year of M&V - Ameresco $ 6,500 0 Additional Years of M&V - Ameresco $ - Subtotal: $ 22,678,220 $ - $ 22,684,720 Construction Contingency @ 5.3% of CC $ 843,621 $ - $ 843,621 Apprenticeship Incentive $ 905.80 Subtotal - Maximum Project Cost: $ 23,521,841 $ - $ 23,529,246.80 Est. Sales Tax @ 10.4% of Maximum Project Cost $ 2,446,271 $ - $ 2,447,042 1 Years of M&V - DES $ - DES Project Management Fees $ 298,727 TOTAL PROJECT PRICE: $ 25,968,112 $ - $ 26,275,016 Estimated Utility Incentive $ 20,000 $ - $ 20,000 G, Request - Estimated Client Net Cost (excluding add'tl years M&V) _ $ 26,255,016 Client Initial Cash Payment $ 10,000,000 Amount to be Financed by Client: $ 16,255,016 Year 1 Estimated Cash Flow: $ 743,484 Year 1 Cash Flow Based on Guaranteed Energy Savings (90%): E I $ I (747,372) Page 13 of 30 Packet Pg. 200 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c C. ITEMS INCLUDED IN THE MAXIMUM PROJECT COST Maximum project costs include the following: (Refer to Section II. A. in the MESA for details) a) Engineering audit, including the cost for preparation of this proposal, is a fixed fee. b) The engineering design fee for mechanical, plumbing and general measures is calculated at 6.8% of labor and material and includes mechanical, electrical, civil, structural, architectural and wastewater engineering services associated with the project. The engineering design fee for Ecoremedy gasification System Manufacturer Design was stipulated in the Ecoremedy proposal and approved by the City. These are fixed fees. c) The construction management service fee is calculated at 6.0% of labor and material. This is a fixed fee. d) The site superintendent services will be invoiced based on actual hours per the Master Energy Services Agreement (MESA). e) Installation of the ESCO Equipment including the following costs: (1) All costs paid by the ESCO for the installation of the ESCO Equipment. This includes costs paid to subcontractors or directly to ESCO personnel when related to installation or system verification of the ESCO Equipment. (2) The portion of reasonable travel, lodging, and meal expenses of the ESCO or of its officers or employees incurred while traveling in the discharge of duties connected with the work; per Section B of the MESA and OFM guidelines. (3) Cost of all equipment, materials, supplies, and equipment incorporated in the work, including costs of transportation thereof. (4) Cost or rental charges, including transportation and maintenance, of all materials, supplies, equipment, temporary facilities, and hand tools not owned by the workers which are consumed in the performance of the Work, and the cost less salvage value on such items used but not consumed which remain the property of the ESCO. (S) Cost of premiums for all bonds and insurance, which the ESCO is required to purchase and maintain. (6) Permit fees, royalties, and deposits lost for causes other than the ESCO's negligence. (7) Losses and expenses not compensated by insurance or otherwise sustained by the ESCO in connection with the Work, provided they have resulted from causes other than the fault or neglect of the ESCO. Such losses shall include settlements made with the written consent and approval of the Owner. If, Page 14 of 30 Packet Pg. 201 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c however, such loss requires reconstruction and the ESCO is placed in charge thereof, the ESCO shall be paid for its services a fee. (8) Demolition cost and cost of removal of all debris. (9) Costs incurred due to an emergency affecting the safety of persons and property. (10) Other costs incurred in the performance of the Work if and to the extent approved in advance in writing by the Owner. (11) The cost of construction financing including contingency and an allowance for Owner initiated scope improvements only if agreed to by the Owner and DES Energy Program in advance. (12) Cost of equipment startup, training, system verification and balancing performed by the ESCO. (13) Bonding, Liability Insurance, and Builder's Risk Insurance. (14) Overhead and Profit. This includes the ESCO's remuneration for compensation of personnel, expenses, risks related to the project, and profit. Overhead is calculated at 10% of the labor and material, and profit is calculated at 8% of labor and material. These are fixed fees. (15) Metering equipment costs for any permanent metering or monitoring equipment left on site. (16) The ESCO shall provide a Schedule of Values at the end of construction bidding and prior to the first application of payment. The schedule of values will include all costs related to the installation of the ESCO equipment, excepting fixed fee items; refer to General Conditions section 6.02 for details. (17) The Total Project Cost proposed is valid for 120 days from the date of this proposal. Beyond 120 days, Ameresco reserves the right to adjust the pricing based on current labor and material costs. D. EXCLUSIONS Maximum project costs DO NOT include the following: a) Parametrix (controls and SCADA sub -contractor) Design and Construction costs. (Parametrix will be contracted directly with the City.) b) Emissions consultant for PSCAA permitting, Coal Creak Environmental Associates. (CCEA will be contracted directly with the City.) c) Disposal of incinerator mercury modules. Page 15 of 30 Packet Pg. 202 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds d) Sludge Hauling/diversion costs during construction (identified in 'Temporary biosolids handling' technical memo). e) Cost of upgrading the City -purchased Schwing hydraulic pack unit to new area classification (Class 2 Div. 2) Page 16 of 30 Packet Pg. 203 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c E. CONSTRUCTION CONTINGENCY A construction contingency of $843,621 (not including sales tax) has been established for this project. The contingency is for items necessary to complete the original scope of work upon approval by the Owner and DES Energy Program. Such approval for the use of contingency funds for work in the original scope shall not be unreasonably withheld. The ESCO shall not be allowed to mark-up contingency funds expended for items included in the original scope of this project. The ESCO and Owner will jointly manage any contingency left after the project scope is completed. The ESCO shall be allowed to mark-up items beyond the original scope and approved by Owner. All unused construction contingency funds shall reduce the overall project cost to the Owner. F. ONGOING SERVICES Ongoing measurement and verification for the first year is included in the project fees. After the end of Year 1, the ESCO will present a proposal to the Owner for ongoing measurement and verification services for future years, at the owner's request. These services will verify energy savings and provide engineering assistance in maintaining the savings as described in Section III. The owner may cancel these services at any time. Such cancellation will also terminate the energy savings guarantee (Section XI). Ecoremedy (ECR) "Optimization Service Contract" Included is one-year "optimization services" which includes remote monitoring, remote trouble shooting and help desk, automatic updates and upgrades, and two site visits at the 6 month and 1 year anniversaries from project acceptance. This includes two onsite visits for two days while evaluating operations and suggesting improvements, if any, to optimize system performance and to confirm performance capacity meets loading requirements stated in section VII.B. G. ACCOUNTING RECORDS The ESCO shall check all material, equipment, and labor entering into the Work and shall keep such full and detailed accounts as may be necessary for proper financial management under this Agreement. The accounting system shall be satisfactory to the Owner. The Owner shall be afforded access to all the ESCO's records, books, correspondence, instructions, drawings, receipts, vouchers, memoranda, and similar data relating to this Contract, and the Contractor shall preserve all such records for a period of six (6) years, or for such longer period as may be required by law, after the final payment. Refer to General Conditions section 6.04 for details. H. RECONCILIATION OF LABOR & MATERIAL COSTS Page 17 of 30 Packet Pg. 204 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds The financed amount is based on an estimate of Labor & Material costs. In recognition that actual Labor & Material costs may vary from the estimate, the following procedures are established to reconcile this difference: a) When actual labor and material costs exceed the estimated labor and material costs (plus contingency), the additional expense will be borne by the ESCO without affecting the Owner's payment b) When actual labor and material costs are less than the estimated labor and material cost (plus contingency), the remaining funds will be retained by the Owner DIVERSE BUSINESS PARTICIPATION GOALS FOR THIS PROJECT Ameresco supports the State of Washington's diverse business inclusion plan targets and recognizes the ability of the DES ESCO program to participate in contributing to these goals. Ameresco understands the unique nature of ESCO work and acknowledges the responsibility to DES and the client agency to provide a project that meets the client's needs while providing the guaranteed savings as agreed to and contracted. To support diverse business outreach in Washington State. Ameresco has established the following diverse business participation goals for this project: Percentage for Percentage for Original Contract State Certified Categories construction services Percentages (This Project) (This Project) Minority -owned business 10% TBD TBD Women -owned business 6% TBD TBD Veteran -owned business 5% TBD TBD Small/mini/micro business 5% TBD TBD Ameresco will not be able to meet the original diverse participation goals for the following reason: • At this point in the design, bidding and sub -contracting process we are not able to ascertain what the business diversity makeup will be. Page 18 of 30 Packet Pg. 205 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c J. MINIMUM LEVELS OF APPRENTICESHIP The ESCO shall comply with the requirements from the January 31, 2020 Supplemental Conditions for Washington State Energy Savings Performance Contracting; Section 10.16 Minimum Levels of Apprenticeship Participation. For contracts greater than or equal to $1 million in construction cost, ESCOs meeting or exceeding the 15% apprenticeship utilization requirement will receive a $1,000 incentive (including sales tax) which is included in the Guaranteed Maximum Project Cost. The ESCO who fails to meet the utilization requirements and fails to demonstrate a Good Faith Effort is subject to penalties, not to exceed five percent (5%) of the Total Contract Sum. The ESCO shall provide an Apprentice Utilization Plan demonstrating how and when the ESCO intends to meet the requirements prior to submitting the first construction invoice for construction labor. The audit included assessment of the belt conveyor in the Headworks building which moves screenings into the grinder. Ameresco recommends replacing this conveyor with an enclosed screw conveyor. The WWTP has a system in place to accept outside septage from tanker trucks. This system currently uses a pump which is enclosed in a "doghouse" next to the Headworks building which will be displaced by the new EcoFilter system. Our project includes the demo of the "doghouse" and pump but does not re-establish a system for receiving outside septage. Our design drawings include "optional scope" to reconfigure existing WAS transfer pump #WAT-610 for this purpose, which will be offered as "additive alternate scope". Ameresco recommends converting WAT-61C for outside sludge transfer. The Ecoremedy system has an option for a redundant "Class A Bypass" which includes a pneumatic conveyance system and piping associated w/Class A biosolids. For cost savings this option is not included in the base scope. Ameresco recommends including this optional scope if the City prefers a redundant Class A biosolids trane. Influent pumping The plant currently employs an air -over -hydraulic actuator on the gravity outfall control valve in the effluent building. These actuators consume compressed air to actuate their respective valves. The gravity flow valve actuator operates in tandem with the effluent pumps: when the effluent pumps are operating, the gravity flow valve is shut, and vice versa. Ameresco recommends replacing the air -over -hydraulic valve actuator, on the 48-inch outfall control valve, with an electronic actuator to conserve electrical energy by reducing load on the HPA compressed air system. Ameresco is working with the City of Edmonds WWTP to evaluate replacing one of the 100hp influent pumps (Raw Sewage) with a "right -sized" smaller pump. This measure would de -rate one of four pumps for pumping energy savings while still meeting the regulatory requirements Page 19 of 30 Packet Pg. 206 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds for capacity and redundancy. Ameresco recommends replacing variable speed pump RS-103 with new pump rated at 5700 GPM utilizing a 'Permanent Magnet', premium efficiency Baldor motor along with a new compatible VFD by Allen-Bradley (750 series). A. HVAC COMFORT The heating and ventilating (HV) systems provided by the ESCO will provide comfort and indoor air quality in accordance with Exhibit 3. This standard will pertain only to buildings and areas of buildings in which the ESCO is installing new HVAC equipment that has direct control over space comfort conditions. HVAC comfort conditions cannot be guaranteed when operable windows are open. Standards for HVAC comforts are as follows: a) Industrial area Occupied Temperatures (1) Winter Minimum — 60 Degrees F (2) Winter Maximum — 80 Degrees F (3) Summer Minimum — 70 Degrees F (where mechanical cooling is employed) (4) Summer Maximum — 78 Degrees F (where mechanical cooling is employed) b) Industrial area Unoccupied Temperatures (1) Minimum — 55 Degrees F (2) Maximum — 90 Degrees F c) Relative Humidity (where humidity control is provided) (1) Minimum-40% (2) Maximum — 60% d) Minimum outside air per occupant shall be in accordance with American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) standards and Washington State Mechanical Code. B. FLUID LIFT GASIFICATION SYSTEM BIOSOLIDS LOADING The New Fluid Lift Gasification system will process 45 wet tons (9 dry tons, or 18,050 dry pounds) per day @ 20% solids (20%-26.5%) 24 hours per day up to 7 days a week operating time. This is also expressed as an hourly performance processing rate of 656 DRY pounds per hour of dewatered biosolids at 26.5% solids content and approximately 96 pounds per hour of screenings. These solids loading and performance capacity ratings comply with the Basis of Design concluded from the Engineering Report prepared by BHC Consultants as part of the 2018-19 design project. Performance and loading ratings are based upon the projected 20-year growth in WWTP loading. The following is an excerpt from that report: Page 20 of 30 Packet Pg. 207 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds City of Edmonds WWTP Carbon Recovery Project Engineering Report 4.1 Basis of Design The first step in the process of developing the WWTP Carbon Recovery Project design was the establishment of a BOD. This effort is detailed in the BOD Tech Memo in Appendix F. Existing WWTP data for the solid process streams defined in Section 2 were collected, reviewed, and analyzed. A summary of this data is provided in the BOD Tech Memo. As the basis of design effort was used to establish equipment sizing criteria, calculated estimates were made for each individual solids process stream for both the average and maximum month flow conditions for the present (2018) and the projected 20-year (2038). The projected flows and loads were based on an average annual population growth of approximately 0.5% as applied to the 2017 WWTP Sludge Dewatering project. This growth differed from the 2013 City of Edmonds Comprehensive Sewer Plan (Plan) growth rate of 1.2%, which was more than double the actual growth seen by the City and other neighboring cities (Lynnwood and Mountlake Terrace) since the Plan was completed. Solids production estimates were conservatively estimated as a sum of RAW and WAS sludge with and without screenings. Sludge production estimates were based on dry pounds. Scum production, as it cannot be estimated. was assumed to be included in the conservatively -estimated RAW and WAS sludge figures. The summary of estimated solids production at the WWTP for the present and the 20-year planning horizon are presented in Table 1. Table 1 Estimated Solids Production Summary Design Criteria RAW + WAS, Dry pounds RAW + WAS + Screenings, Dry Pounds Per Day Per Hour Per Day Per Hour 2019 Annual Average 11,300 471 12,570 524 Max Month 14,430 601 16.520 688 2038 Annual Average 12,430 517 13,820 576 Max Month 15.760 656 18,050 752 Page 21 of 30 Packet Pg. 208 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c C. ECOFILTER ODOR CONTROL SYSTEM The odor control system shall provide equivalent levels to what the plant maintained in the previous year assuming equivalent influent flows and BOD loading. 1.1 Design Criteria Odor Source: Influent Wet Well, Headworks, PCs, Solids Processing Building Parameter Units Remarks Average Transient Maximum Airflow - System 1, cfm >0 (irr,' N A H2S ppmv 2 0 Air temperature F 5q gg Relative humidity 60 00 System Performance Guarantee H2S removal Average H2S removal > 99% or average outlet H,S concentration < 0.5 ppmv, whichever is less stringent. System Performance is based on the design conditions listed in this Section 1.1, the Performance Testing Protocol given in Exhibit A. 6. Required Utilities Electrical Requirements 480 VAC/3ph/60Hz Instantaneous Water Requirement 60 gpm at 65 psi Nutrient Required (only if required) 17.4 gal/month' Drain / Water (4" drain line) 2 gpm (average) The system requires either potable or effluent water for irrigation. If potable water is used. nutrients containing nitrogen and phosphorous will be required (approx. annual cost $1,000). Should effluent be available at this location and meet the water quality requirements below, nutrients will not be required. Page 22 of 30 Packet Pg. 209 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds Effluent Water Quality Standards • pH = between 6 and 8 0 COD < 100 ppm • Min./Max. Temperature = 59 - 99'F 0 BOD < 30 ppm • Total Chlorine < 2 ppm Cl, • Hardness < 400 ppm CaCO, (at pH = 2) • Total Suspended Solids (TSS) < 10 ppm • Total Dissolved Solids < 3000 ppm Supplemental nutrients are not required. provided the effluent meets the additional requirements listed in the table below. • Total N = 3 - 20 ppm N • Total P = 1 - 5 ppm P A. OVERALL RESOURCES USE Fuel Cost ($) Average Annual Consumption Time Period Utility Provider Electricity (kWh) $ 237,571 3,191,100 Jan 2019 Dec 2019 SNOPUD Electricity (kW) 7,244 Jan 2019 Dec 2019 SNOPUD Natural Gas (therms) $ 1,270 1,560 Jan 2019 Dec 2019 PSE Average Influent Flow (4.8 MGD) N/A 1,752 Jan 2016 Dec 2019 Plant Data Oil al $ 37,182 15,494 Jan 2018 Dec 2019 APP B. BY FACILITY RESOURCE USES Annual Electrical Usage Annual Gas Usage Average Influent Flow Annual Oil Usage Facilit kWh kBtu Therms kBtu(MG D Gallons kBtu WWTP 3,191,100 10,891,224 1,560 155,962 4.8 15,494 2,148,795 Total 3,191,100 10,891,224 1,560 155,962 4.8 15,494 2,148,795 A. ELECTRICAL The ESCO estimates that annual electrical costs will be reduced by $7,173. This estimate is based on an annual consumption being reduced by 79,706 kWh and 3772 kW. Page 23 of 30 Packet Pg. 210 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c B. NATURAL GAS The ESCO estimates that annual natural gas cost will increase by $2,621. This estimate is based on the annual consumption being increased by 4,160 therms. C. FUEL OIL The ESCO estimates that annual oil cost will be reduced by $34,333. This estimate is based on the annual consumption being reduced by 14,306 gallons. D. UTILITY INCENTIVE The ESCO estimates that an incentive in the amount of $20,000 will be provided by Sno PUD for electrical savings. A. ENERGY AUDIT The energy cost savings are calculated in Exhibit 1. These savings calculations have been reviewed and accepted by the DES Energy Program project management, the Owner and the ESCO. B. CALCULATION OF SAVINGS 1. The Owner, DES, and the ESCO agree that the energy savings exists if the ESCO equipment performs as described below (as measured per Section IV.6): a) Fluid Lift Gasifier system installed by the ESCO: These systems perform properly when able to process 45 wet tons (9 dry tons, or 18,050 dry pounds) per day @ 20% solids (20%-26.5%) 24 hours per day up to 7 days a week operating time. This is also expressed as an hourly performance processing rate of 656 DRY pounds per hour of dewatered biosolids at 26.5% solids content and approximately 96 pounds per hour of screenings. b) Odor Control system installed by the ESCO: These systems perform properly when the systems provide equivalent levels of odorous compound removal to what the plant maintained in the previous year assuming equivalent influent flows and BOD loading. (BioAir EcoFilter performance: Average H2S removal greater than 99% or Page 24 of 30 Packet Pg. 211 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds average outlet H2S concentration less than 0.5 ppmv, whichever is less stringent, based on table 1.1 design criteria expressed in section VII.B) 2. The Owner and the ESCO agree that should the ESCO installed equipment not perform as outlined in Section X.B.1, the ESCO shall pay the equivalent value of the guaranteed level of the calculated energy savings associated with the failed area. The Owner agrees to notify the ESCO by telephone within two working days of detecting any non -performing ESCO installed equipment with a follow-up in writing within three business days; refer to Section 1.0 for contact information. 3. The ESCO shall have up to four (4) weeks from notification to repair the ESCO equipment without reduction of savings. 4. Modifications to Baseline by Owner: The Owner shall maintain all existing facilities and installed equipment during the term of this contract at or above current maintenance levels. Owner agrees to maintain the energy efficiency of the systems installed. 5. The energy savings calculations are based upon the plant current average operating loads of 4.8 MGD of influent flow and 524 dry lbs. per hr. of solids loading, which includes screenings. If the future plant operating loads deviate from this baseline it could have an impact on actual energy savings. Project financing will be provided by the Owner. The ESCO guarantees that the equipment will perform as indicated in Section X - Method of Calculating Energy Savings & Energy Cost Savings. This performance level is guaranteed for 1 year following the notice of commencement of savings (defined as Year 1), or for the duration of the monitoring and verification services, whichever is shorter. Based on this performance, and as indicated in Exhibit 1, electrical savings will not be less than 71,736 kWh per year, oil savings will not be less than 12,875 gallons per year. This corresponds with 90% of the estimated energy savings. Natural gas increases due to fuel switch from oil to gas: increased gas consumption will not be more than 4,576 therms per year. This corresponds with 110% of the estimated energy increase.] Page 25 of 30 Packet Pg. 212 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds In the event that the guaranteed performance in Year 1, pursuant to Section X — Method of Calculating Energy Savings & Energy Cost Savings, is less than the guaranteed minimum, the ESCO shall pay the Owner in accordance with Section X.B.2. A. PAYMENTS 1. Owner agrees to make progress payments based on construction progress and one subsequent payment for retainage. 2. Retainage will be released within 45 days after receipt of all lien releases, L&I releases, and Revenue and Employment Security certificates and releases by Owner. Subject to the following sentence, the term of this Contract shall be 1 year(s) beginning with the Notification of Commencement of Energy Savings. Nonetheless, the Contract shall be effective and binding upon the parties immediately upon its execution, and the period from contract execution until the Commencement Date shall be known as the "Interim Period." All energy savings achieved during the Interim Period will be fully credited to Customer. Upon commencement of energy savings, Owner may at any time terminate this Agreement. Any termination shall fully and finally terminate and extinguish all the Owner's rights and all of the ESCO's obligations under this agreement. The ESCO will complete design work within 180 days of Notice to Proceed. Construction work will be substantially complete within 395 days of design acceptance. Final completion will be within 485 days of design acceptance. Page 26 of 30 Packet Pg. 213 7.3.c Ameresco, Inc. Energy Services Proposal City of Edmonds XVII. EXTENT OF SUBCONTRACTING The ESCO may subcontract the energy audit, design, construction management, start-up, and training portions of this Contract to qualified firms at its sole discretion. Construction subcontracts may be awarded competitively or may be directly sourced to a selected contractor should the owner and ESCO agree. The ESCO will endeavor to satisfy the MWBE goals of Washington State. The ESCO will not be required to meet these goals if the project budget is exceeded and cost effectiveness is impaired. 1. The ESCO shall provide a payment and performance bond in accordance with Exhibit 3. Builders Risk Insurance will also be provided by the ESCO. 2. For the purposes of this Agreement, the "Sum Amount of Bond" shall be $17,863,200. This amount does not include any construction contingencies. 3. The bond amount consists of the following: i. Labor, Material & Bond Cost.......... $16,180,435 ii. Sales Tax ............................................ $1,682,765 iii. Bond Total ......................................... $17,863,200 (a) Certificates of General Liability Insurance will be provided prior to Contract Signing. The Owner (through the State of Washington) and the State of Washington shall be named as An Additional Insured on all insurance certificates. 4. The ESCO shall provide a payment and performance bond in the amount of 100% of the construction cost, as defined in the Energy Services Agreement Addendum. The amount shall include all authorized changes and state sales tax. The Bond shall be in the form attached to the Conditions of the Energy Services Agreement. The Contract listed on the bond form shall be the Addendum No. and Agreement No. which incorporates the work, and the "Contract Date" shall be the date of the Addendum. The full and just sum of the Bond shall be as defined above and shall include the actual cost of purchasing and installing the ESCO equipment, job superintendent, and state sales tax. The Bond shall specifically exclude coverage for those portions of the Energy Services Agreement and/or Energy Services Agreement Addendum pertaining to design services, energy cost savings guarantee, maintenance guarantee, utility incentives, efficiency guarantees, and any other clauses which do not relate specifically to construction management and supervision of work for purchasing and installing of the ESCO Equipment or for work to be accomplished by the Owner. The Bond shall be with a Surety or Bonding Company that is registered with the State of Washington Insurance Commissioner's Office. Page 27 of 30 Packet Pg. 214 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c Both parties recognize that during the project implementation, the DES Energy Program Manager, Owner, and the ESCO may mutually agree to various modifications and that the energy savings may change as a result. Further, local code officials may require unanticipated changes to the project scope. In either event, both parties shall negotiate in good faith to restructure the project to maintain the intent of this Agreement. Please see attached exhibits & tables Page 28 of 30 Packet Pg. 215 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c A. TABLE 1: FINANCIAL ANALYSIS I. PROJECT COSTS & ENERGY SAVINGS FOR SELECTED OPTIONS PROJECT COSTS Mech, Water, General Lighting Total Project Costs Engineering Audit $ - $ $ - Estimated Labor and Material Cost $ 15,935,035 $ $ 15,935,035 M,W,GDesign @ 6.8%of Labor & Material $ 1,141,775 $ 1,141,775 System Mfr Design @ 9.6% of Labor & Material $ 1,531,600 $ $ 1,531,600 Construction Mgt @ 6.0% of Labor & Material $ 956,103 $ $ 956,103 Site Supervision $ - $ $ - Bonding @ 1.5% of Labor & Material $ 245,400 $ $ 245,400 ESCO Overhead @ 10.0% of Labor&Material $ 1,593,504 $ $ 1,593,504 ESCO Profit @ 8.0% of Labor & Material $ 1,274,803 $ $ 1,274,803 1st Year of M&V - Ameresco $ 6,500 0 Additional Years of M&V - Ameresco $ - Subtotal: $ 22,678,220 $ $ 22,684,720 Construction Contingency 5.3% of CC $ 843,621 $ $ 843,621 Apprenticeship Incentive $ 905.80 Subtotal - Maximum Project Cost: $ 23,521,841 $ $ 23,529,246.80 Est. Sales Tax @ 10.4% of Maximum Project Cost $ 2,446,271 $ $ 2,447,042 1 Years of M&V - DES $ - DES Project Management Fees $ 298,727 TOTAL PROJECT PRICE: $ 25,968,112 $ - $ 26,275,016 Estimated Utility Incentive $ 20,000 $ $ 20,000 ,r Estimated Client Net Cost (excluding add'tl years M&V) $ 26,255,016 Client Initial Cash Payment $ 10,000,000 Amount to be Financed b Client: $ 16,255,016 Year 1 Estimated Cash Flow: I $ 743,484 Year 1 Cash Flow Based on Guaranteed Energy Savings (90%): $ (747,372) ECONOMIC ASSUMPTIONS Interest Rate : 3.00°/n Financing Term: 20 ears Payments/year: 2 Est Annual Rate of Energy Increases: 1.50% Savings Guarantee: 90% NPV life: 20 years Client Discount Rate: 2.0°/n Reinvest Rate 2.0% Marginal Tax Rate 0.00% Simple Payback Period Including Fees: 675.2 20 Yr Estimated Net Present Value $ 20,660,593 20 Yr Estimated Modified Internal Rate of Return -100% AN N UAL EN ERGY SAVINGS Mechanical Water Lighting General Total Electrical Savings kWh Electrical Savin s kW Nat Gas Savin s Therms Oil Gal Propane Gal 79,706 0 0 0 79,706 314 0 0 0 314 -4,160 0 0 0 4,160 14,306 0 0 0 14,306 0 0 0 0 0 Water Savin s CCF 01 01 01 0 0 $ Saved I $ 38,885 1 $ $ $ - $ 38,885 Page 29 of 30 Packet Pg. 216 Ameresco, Inc. Energy Services Proposal 7.3.c City of Edmonds SUPPLEMENT TO TABLE 1- DETAIL OF PROJECT COSTS AND FEES BY CALLENDAR YEAR Project Name: Edmonds WWTP Carbon Recovery - Project B May 28, 2020 CONSTRUCTION PHASING & COSTS BREAKDOWN (Phases 6-C, D and E) Calendar Year 2020 2n21 2n22 Budget Year 2019 2020 2020 2020 2021 2021 2020 2021 2020-21 2021 2020-21 2020-21 2022 2021 2021 2021 2021 2020 2020 2020 2020 2020-21 2020-21 2020-21 2020-21 2622 2020-22 2020-22 2022 KIP411PA CONSTRUCTION COSTS Labor & Mtrls. Equipment Services Labor & Mtrls. Equipment Services M&V Phase Total Project Costs Building Permit Application - (provided in the 2019 Design contract, paid by Ameresco) Estimated Cost $ $ $ $ Ecoremedy Preliminary Design $90K of $180K total design fee $ $ $ General Mechanical (GM) (CY2020)- L&M: Site Prep, Opening in Wall of solids bldg., Screenings Equip. and Mod's, $ 492,000 $ $ 492,000 Modifications for temporary hauling of dewatered sludge and screenings (potentially temporary washer compactor in parking lot) $ $ General Mechanical (GM) (CY2021)-L&M: Demo incinerator; Install Gasifier and Dryer, Conveyance, Odor scrubber, piping, ductwork, electrical and misc $ 4,953,370 $ $ 4,953,370 General Mechanical (GM) (CY2021)- L&M: Service and access platforms designed and furnished by Ecoremedy, installation by General Mechanical $ 19,000 $ $ 19,000 Ecoremedy (CY2020)-equipment package (Dryer, Gasifier, Scrubber, GAC, Conveyance, Service Platforms, Controls, ancillary equipment) net % deposit to initiate order Jim $ 4,242,275 $ $ $ 4,242,275 Ecoremedy (CY2021) -equipment package (Dryer, Gasifier, Scrubber, GAC, Conveyance, Service Platforms, Controls, ancillary equipment) net %tocomplete project $ 5,193,875 $ $ 5,193,875 BioAir EcoFifter - New odor control central unit for plantfoul air system 1 $ 125,000 $ 266 515 $ $ 391,515 Schwi -Bioset Dewatered Sludge Silo included in ECR scope of supply) $ $ Ameresco - Construction site supervision $ $ $ $ Ameresco - Commissioning,Balancing $ 9,600 $ 38 400 $ $ 48,000 Ecoremedy 1-yr. optimization and M&V 50% at 6-months after acceptance, 100% at 12-months) Special Inspections (Mayes or other $ 580,000 $ 580,000 $ S 15,000 $ $ 15,000 SUB -TOTAL BASE SCOPE $ 4,868,875 $ 10,486,160 $ 580,000 $ 15,935,035 ADDITIVE ALTERNATE SCOPE (LABOR, MATERIALS, EQUIPMENT) Headworks - Screenings conveyor - optional scope $ $ $ WAT-610 - Outside Sludge Transfer Pump revisions - optional scope $ $ $ Ecoremedy system Class A Bypass (Add. ARA ): pneumatic conveyance system and piping associated w/Class A e ui ment and installation costs $ SUB -TOTAL ADD ALT SCOPE $ $ $ $ SUB -TOTAL EQUIPMENT AND CONTRACTORS Phase 6C & 61) $ 4,868,875 $ 10,486,160 $ 580,000 $ 15,935,035 Ameresco Feasibility Studyand Preliminary Designfor Project B Ecoremedy- Eui mentmanufacturerdesign fees $ 63,614 $ 1,531,600 $ - $ $ - $ 63,614 $ 1,531,600 Design Sub -consultants - Design & Construction Phase Services ESCO Design 2.3% of Labor & Material Construction Mgt 6.0% of Labor & Material Bonding 1.5% of Labor & Material $ 480,505 $ 231,150 $ 711,655 $ 111,984 $ 241,182 $ 13,340 $ 366,506 $ 292,133 $ 629,170 $ 34,800 $ 956,103 $ 74,981 $ 161,487 $ 8,932 $ 245,400 ESCO Overhead 10.0% of Labor & Material ESCO Profit 8.0% of Labor & Material 1 st Year of Ameresco M&V $ 486,888 $ 1,048,616 _ $ 58,000 $ 1,593,504 $ 389,510 $ 838,893 $ 46,400 $ 1,274,803 I $ $ $ 6,500 $ 6,500 Subtotal Including Professional Services: 1 $ 8,300,090 1 $ 13,636,658 1 $ 747,972 $ 22,684,720 Construction Contingency Fund @ 5.5 % of CC $ 267,501 $ 576,120 $ - 843,621 WA State Required $1,000 Apprenticeship Incentive re -tax $ $ 905.80 $ 905.80 123,529,247 GMAX - Guaranteed Maximum Proiect Cost: (Base Scope and Contingency Fund) $ 8,567,591 $ 14,213,684 $ 747,972 Est. Sales Tax R 10.4 % of Maximum Project Cost $ 891,029 $ 1,478,223 $ 77,789 $ 2,4471042 TOTAL OF BASE SCOPE PROJECT COSTS(including tax): $ 9,458,620 $ 15,691,907 $ 825,761 $ 25,976,288 WA -DES Project Management Fees $ 298,727 $ 298,727 TOTAL OF ESCO PROJECT COSTS (including tax and DES fees): $ 9,458,620 $ 15,691,907 $ 1,124,488 $ 26,275,015 Page 30 of 30 Packet Pg. 217 Ameresco, Inc. Energy Services Proposal City of Edmonds 2020 2020-21 2020-21 2020 2021 2021 2020-21 PROJECT COSTS TO BE PROCURED BY CITY OF EDMONDS Design - Parametrix controls sub arts/smarts/conduittwidn CY2020 $ 77,850 $ $ 77,850 Construction - Parametrix controls sub arts/smarts/conduit/wirin CY2020 2021 $ 234,681 $ $ 234,681 Emissions Consultantfor Permitting CCEA) $ 25,000 $ 10,000 $ $ 35,000 Ecoremedy Preliminary Design 1st hall of $180K total design fee $ $ Sludge hauling costs during outage $ $ $ Sludge diversion costs to Kinq County) $ $ $ SUB -TOTAL CITY SCOPE $ 102,850 1 $ 244,681 1 $ $ 347,531 Est. Sales Tax @ 10.4 % of Sub -Total City Scope 1 $ 10,696 $ 25,447 1 $ $ 36,143 GRAND TOTAL PROJECT COST AND FEES $ 9,572,166 $ 15,962,035 1 $ 1,124,488 $ 26,658,689 These Fiscal Year costs include "costs to be procured by City of Edmonds" 2020 Fiscal Year that costs would be paid (includes sales tax) �$ 9,572,166 $ 9,572,166 2021 Fiscal Year that costs would be paid includes sales tax $ 15,962,035 $ 15,962,035 2022 1 Fiscal Year that costs would be paid -DES and M&V $ 1,124,488 $ 1,124,488 Page 31 of 30 Packet Pg. 218 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c TABLE 2: CASH FLOW II. PROJECT CASH FLOW FOR SELECTED OPTIONS PROJECT SAVINGS BASED ON ESTIMATED ENERGY SAVINGS (100%) Year ending Reference year 2020 0 2021 1 2022 2 2023 3 2024 4 2025 5 2026 6 2027 7 2028 8 2029 9 2030 10 2031 11 2032 12 2033 13 2034 14 2035 15 2036 16 2037 17 2038 18 2039 19 2040 20 Mechanical, General, and Water savings $ $ 38,885 $ 39,469 $ 40,061 $ 40,662 $ 41,272 $ 41,891 $ 42,519 $ 43,157 $ 43,804 $ 44,461 $ 45,128 $ 45,805 $ 46,492 $ 47,189 $ 47,897 $ 48,616 $ 49,345 $ 50,085 $ 50,836 $ 51,599 Lighting Savings: $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Lighting Maintenance Savings $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Maintenance Savings $ $ 304,347 $ 310,434 $ 316,643 $ 322,975 $ 329,435 $ 336,024 $ 342,744 $ 349,599 $ 356,591 $ 363,723 $ 370,997 $ 378,417 $ 385,986 $ 393,705 $ 401,579 $ 409,611 $ 417,803 $ 426,159 $ 434,682 $ 443,376 Depreciation Tax Credit $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Savings: $ $ 343,232 $ 349,903 $ 356,704 $ 363,637 $ 370,707 $ 377,915 $ 385,263 $ 392,756 $ 400,395 $ 408,184 $ 416,125 $ 424,222 $ 432,478 $ 440,894 $ 449,476 $ 458,227 $ 467,148 $ 476,244 $ 485,518 $ 494,975 Cumulative Savings: $ $ 343,232 $ 693,135 $ 1,049,839 $ 1,413,475 $ 1,784,182 $ 2,162,096 $ 2,547,359 $ 2,940,115 $ 3,340,510 $ 3,748,694 $ 4,164,819 $ 4,589,041 $ 5,021,519 $ 5,462,414 $ 5,911,890 $ 6,370,117 $ 6,837,265 $ 7,313,509 $ 7,799,027 $ 8,294,002 PROJECT SAVINGS BASED ON GUARANTEED ENERGY SAVINGS (90)% Year ending 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Mechanical, General, and Water savings $ $ 34,997 $ 35,521.77 $ 36,055 $ 36,595 $ 37,144 $ 37,702 $ 38,267 $ 38,841 $ 39,424 $ 40,015 $ 40,615 $ 41,224 $ 41,843 $ 42,470 $ 43,108 $ 43,754 $ 44,410 $ 45,077 $ 45,753 $ 46,439 Lighting Savings: $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Lighting Maintenance Savings $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Maintenance Savings $ $ 304,347 $ 310,434 $ 316,643 $ 322,975 $ 329,435 $ 336,024 $ 342,744 $ 349,599 $ 356,591 $ 363,723 $ 370,997 $ 378,417 $ 385,986 $ 393,705 $ 401,579 $ 409,611 $ 417,803 $ 426,159 $ 434,682 $ 443,376 Depreciation Tax Credit $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Savings: $ $ 339,344 $ 345,956 $ 352,698 $ 359,570 $ 366,579 $ 373,726 $ 381,011 $ 388,440 $ 396,015 $ 403,738 $ 411,612 $ 419,641 $ 427,829 $ 436,175 $ 444,687 $ 453,365 $ 462,213 $ 471,236 $ 480,435 $ 489,815 Cumulative Savings: $ $ 339,344 $ 685,300 $ 1,037,997 $ 1,397,568 $ 1,764,147 $ 2,137,872 $ 2,518,884 $ 2,907,324 $ 3,303,338 $ 3,707,076 $ 4,118,688 $ 4,538,330 $ 4,966,159 $ 5,402,334 $ 5,847,021 $ 6,300,386 $ 6,762,599 $ 7,233,835 $ 7,714,270 $ 8,204,085 ANNUAL PROJECT COSTS Amount Financed: $ 16,255,016 Cash Payment: $ 10,000,000 Year ending 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Annual Financing Costs $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 Ameresco Measurement and Verification $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - DFS Measurement and Verification $ $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Total Annual Costs to Client $ 10,000,000 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 $ 1,086,716 NET ANNUAL CASH FLOW WHEN FINANCING PROJECT: Year ending 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 Cash Flow from Estimated Energy Savings with inflation $ (10,000,000) $ (743,484) $ (736,814) $ (730,012) $ (723,080) $ (716,010) $ (708,802) $ (701,453) $ (693,960) $ (686,321) $ (678,532) $ (670,591) $ (662,494) $ (654,238) $ (645,822) $ (637,240) $ (628,489) $ (619,568) $ (610,472) $ (601,198) $ (591,741) Cumulative $ (10,000,000) $ (10,743,484) $ (11,480,297) $ (12,210,310) $ (12,933,389) $ (13,649,399) $ (14,358,201) $ (15,059,654) $ (15,753,614) $ (16,439,935) $ (17,118,467) $ (17,789,058) $ (18,451,553) $ (19,105,791) $ (19,751,612) $ (20,388,852) $ (21,017,342) $ (21,636,910) $ (22,247,382) $ (22,848,580) $ (23,440,321) Cash Flow from Guaranteed Energy Savings with inflation $ (10,000,000) $ (747,372) $ (740,760) $ (734,019) $ (727,146) $ (720,137) $ (712,991) $ (705,705) $ (698,276) $ (690,701) $ (682,978) $ (675,104) $ (667,075) $ (658,887) $ (650,541) $ (642,030) $ (633,351) $ (624,503) $ (615,481) $ (606,281) $ (596,901) Cumulative $ (10,000,000) $ (10,747,372) $ (11,488,133) $ (12,222,151) $ (12,949,297) $ (13,669,434) $ (14,382,424) $ (15,088,129) $ (15,786,406) $ (16,477,107) $ (17,160,085) $ (17,835,189) $ (18,502,264) $ (19,161,151) $ (19,811,692) $ (20,453,721) $ (21,087,072) $ (21,711,575) $ (22,327,056) $ (22,933,337) $ (23,530,238) Page 32 of 30 Packet Pg. 219 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c C. TABLE 3: FULL LIST OF MEASURES Baseline Proposed Savings Financials Current Annual Use Current Current Current Current Current Current Future Total Annual Future Future Future Future Future Future Annual Savings Annual Annual Annual Annual Labor/Mat'I Estimated Final Simple ECM# Conservation Measure Electrical Gas Oil Electric Gas Oil Total Use - Electric Gas Oil Electric Gas Oil Total Electric Gas Oil Resource ance/Che Cost Utility Labor/Mat'I Payback Consume Demand Consume Demand Consume Demand Use Use Cost Cost Cost Cost Use Use Cost Cost Cost Cost Savings Savings I Savings Savings Incentive Cost (kWh) (kW) (Therms) (Gal) ($) ($) ($) ($) (kWh) (kW) (Therms) (Gal) ($) ($) ($) ($) (kWh) (kW) (Therms) (Gal) ($) Yr1 (1 I) I►cineratorReNacenment Options echanical Consery Mechanical Conservation Measures Project Replace existing SSI with Centrisysdryer and ElioforcetechPyrolysis system 1,575,968 3,143 - 15,494 S126,097 $ - S 37.184 S163.281 1,721,144 3.458 81_310 1,188 $137,840 S 51,226 S 2,851 $ 191,916 (145,176) (314) (81,310) 14,306 S (28,635) $ 63,531 $ 18,083,472 S - $ 18,083,472 Project B Replace existing SSI with Ecoremedy Gasification system 1,575.968 3,143 15,494 S 126.097 $ S 3Z184 S 163.281 1,496.262 2,829 4.160 1.188 S 118.924 S 2,621 S 2.851 3 124.396 79,706 314 (4,160) 14,306 $ 38,885 $ 304,347 S 15.935.035 $20,000 $ 15,915,035 38.95 Project C Replace existing SSI with new Suez Incinerator 1,575,968 3,143 15A94 S 126 097 S S 37 184 S 163 281 1,575.968 3,143 - 15,494 S 126.097 S - S 37,184 $ 163,281 - - $ - $ - $0 $ - (This option has not been fully evaluated for energy and operational costs) Page 33 of 30 Packet Pg. 220 Ameresco, Inc. Energy Services Proposal City of Edmonds 7.3.c Selecte Yes D. TABLE 4: SELECTED MEASURES ngs Current Current Current Current Current Current Future Future Future Future Future Future Annua Annua Annua Annua La or Mat Estimate Fina Simp e Current Annual Use - Future Total Annual Annual Savings ECM # Conservation Measure Electrical Gas Oil Electric Gas Oil Total Use - Electric Gas Oil Electric Gas Oil Total Electric Gas Oil Resource O&M Cost Utility Labor/Mat'I Payback Consume Demand Consume Demand Consume Demand Use Use Cost Cost Cost Cost Use Use Cost Cost Cost Cost Savings Savings Savings Savings Incentive Cost kWh kW (Therms) (Gal) $ $ $ $ kWh kW (Therms) (Gal) $ $ $ $ kWh kW (Therms) (Gal) $ Yrl $ $ Incinerator RMIacenment Option s Mechanical Conservation Measures 4,160 14,306 $20,000 $15,915,035 Project A Replace existing SSI with Centrisys dryer and Bioforcetech Pyrolysis system Project B Replace existing SSI with Ecoremedy Gasification system 1,575,968 3,143 15,494 126,097 37,184 $163,281 1,496,262 2,829 4,160 1,188 $118,924 $2,621 $2,851 $124,396 79,706 314 1 $38,885 $304,347 $15,935,035 1 38.95 Replace existing SSI with new Suez Incinerator Project C (This option has not been fully evaluated for energy and operational costs) Totals., 1,575,968 3,143 15.494 $ 126,097 $ - $ 37,184 $ 163,281 1,496,26 2,829 4,160 1.188 $ 118,924 $ 2,621 $ 2,851 $ 124,396 79,7061 314 1 (4,160) 14,306 1 $ 38,885 $ 304,347 $ 15,935,035 $ 20,000 $ 15,915,035 33.0 Page 34 of 30 Packet Pg. 221 7.3.d State of Washington ENERGY PROGRAM Department of Enterprise Services INTERAGENCY AMENDMENT IAA No.: K5211 P.O. Box 41476 Project No. 2020-157, 2020-793 Olympia, WA 98504-1476 Amendment No. 2 CITY OF EDMONDS 7110 210th Street SW Date: June 1, 2020 Edmonds, WA 98020 INTERAGENCY AMENDMENT Between CITY OF EDMONDS And WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES The parties to this Amendment, the Department of Enterprise Services, Energy Program, hereinafter referred to as "DES", and City of Edmonds, hereinafter referred to as the "CLIENT AGENCY", hereby amend the Agreement as follows: The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to authorize the development of the energy services proposal. 1. TERM. The term of the agreement commences April 5, 2018, and ending on December 31, 2021 unless altered or amended as provided herein. 2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the following services, for the following compensation, to Client Agency. a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" and Attachment "C", attached hereto and incorporated herein by reference. Unless otherwise specified, DES shall be responsible for performing all fiscal and program responsibilities as set forth in Attachment "A" and Attachment "C". Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement. 2a.1 City of Edmonds Energy Upgrades / Various Building outlined in the McKinstry Essention, LLC Energy Services Proposal dated May 5, 2020. Project No. 2020-157 2a.2 City of Edmonds WWTP Phase 6 Carbon Recovery outlined in the Ameresco, Inc. Energy Services Proposal dated May 28, 2020. Project No. 2020-793. Interagency Agreement No. K5211 Page] of 3 Packet Pg. 222 7.3.d b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this Agreement for each authorized project. Each Amendment will include a payment schedule for the specific project. Project Management Services (Attachment A): For Project Management Services provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for services based on the total project value per Project Management Fees Schedule set forth in Attachment `B". ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit and Energy Services Proposal, decides not to proceed with an Energy/Utility Conservation project that meets the CLIENT AGENCY's cost effective criteria, then the CLIENT AGENCY will be charged a Termination Fee per Attachment `B". The Termination Fee will be based on the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal prepared by the Energy Services Company (ESCO). iii. Measurement & Verification Services (Attachment C): If measurement and verification services beyond the first three years following the Notice of Commencement of Energy Services are requested by the CLIENT AGENCY, and provided by DES under Attachment "C" of this Agreement, the CLIENT AGENCY will pay DES $2,000.00 annually for each year that monitoring and verification services are provided. c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed, recommended approval, and sent the invoices to the CLIENT AGENCY for payment. 2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $51,600.00. Anticipated billing date for this Amendment is December 31, 2020. Project No. 2020- 157. 2c.2 Energy Project Management Fee for the work described in Section 2a.2 is $298,727.00. Anticipated billing date for this Amendment is December 31, 2021. Project No. 2020-793. The new total Agreement value is $350,327.00. Sections d. through e. terms and conditions of the original Agreement remain in full force and effect. 3. INVOICES; BILLING. a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT AGENCY upon substantial completion of each authorized project, unless a project specified a Special Billing Condition in the Amendment. Substantial completion of the project will include the delivery and acceptance of the notice of commencement of energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the services rendered in performance under this Agreement and shall reflect this Agreement Interagency Agreement No. K5211 Page 2 of 3 Packet Pg. 223 7.3.d and Amendment number. Energy Program will invoice for any remaining services within 60 days of the expiration or termination of this Agreement. b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the Energy Program within 90 days of receipt of properly executed invoice vouchers. The CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an invoice within 90 days. c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall include information as is necessary for Client Agency to determine the exact nature of all expenditures. At a minimum, the invoice shall reference this Agreement and include the following: The date(s) such services were provided Brief description of the services provided Total invoice amount d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically. All sections above have been fully amended and are shown in their entirety. All other terms and conditions of this Agreement remain in full force and effect. The requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated by reference herein. Each party signatory hereto, having first had the opportunity to read this Amendment and discuss the same with independent legal counsel, in execution of this document hereby mutually agree to all terms and conditions contained herein, and as incorporated by reference in the original Agreement. City of Edmonds Title K5211IAAamd2rw Date Department of Enterprise Services Energy Program Roger A. Wigfield, PE Energy Program Manager Title Date Interagency Agreement No. K5211 Page 3 of 3 Packet Pg. 224 7.3.d ATTACHMENT A - OF WORK Energy/Utility Conservation Projects PROJECT MANAGEMENT SERVICES Statewide Energy Performance Contracting Program Energy Program will provide the following project management services for each specific project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment to this Agreement. Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO) consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts. 2. Assist in identifying potential energy/utility conservation measures and estimated cost savings. 3. Negotiate scope of work and fee for ESCO audit of the facility(s). 4. Assist in identifying appropriate project funding sources and assist with obtaining project funding. 5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's Energy Services Proposal. 6. Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals. 7. Provide assistance during the design, construction and commissioning processes. 8. Review and recommend approval of the ESCO's invoice vouchers for payment. 9. Assist with final project acceptance. 10. Provide other services as required to complete a successful energy performance contract. Interagency Agreement No. K5211 Packet Pg. 225 7.3.d ATTACHMENT B - Fee Schedule 2019-21 Interagency Reimbursement Costs for Project Management Fees to Administer Energy/Utility Conservation Projects PROJECT TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION 5,000,001.......6,000,000 .................................. $68,800 ................................ 25,700 4,000,001........ 5,000,000................................... 67,700 ................................ 25,400 3,000,001.......4,000,000 ................................... 66,700 ................................ 25,000 2,000,001.......3,000,000 ................................... 62, 500................................ 23,400 1, 5 00, 001.......2, 000, 000................................... 5 8, 3 00................................ 21,800 1, 000, 001.......1,500,000 ................................... 51, 600................................ 19,300 900,001. ... 1,000,000................................... 43, 800................................ 16,400 800,001......... 900,000................................... 41,300 ................................ 15,400 700,001......... 800,000................................... 3 8,300................................ 14,400 600,001......... 700,000................................... 3 6, 500................................ 13,700 500,001......... 600,000................................... 3 3, 800................................ 12,600 400, 001......... 5 00, 000................................... 3 0, 200................................ 11,300 3 00,001.........400,000 ................................... 25, 800................................ 9,700 200,001 ......... 300,000................................... 20,700 ................................. 7,700 100,001......... 200,000................................... 14,400 ................................. 5,400 50,001......... 100,000..................................... 7, 800................................. 3,500 20,001...........50,000 ..................................... 4,200 ................................. 2,000 The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum DES termination fee is $25,700. 1. These fees cover project management services for energy/utility conservation projects managed by DES's Energy Program. 2. Termination fees cover the selection and project management costs associated with managing the ESCO's investment grade audit and energy service proposal. No termination fee will be charged unless the CLIENT AGENCY decides not to proceed to construction based on an energy services proposal that identifies projects that met the CLIENT AGENCY'S cost effectiveness criteria. 3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT AGENCY decides to proceed with the project then the Agreement will be amended per Attachment B for Project Management Fee. 4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further obligation by the CLIENT AGENCY. Interagency Agreement No. K5211 Rev. 4/5/ 18 Packet Pg. 226 7.3.d ATTACHMENT C - SCOPE OF WORK Energy/Utility Conservation Projects MEASUREMENT & VERIFICATION SERVICES Statewide Energy Performance Contracting Program If requested DES will provide the following measurement and verification services following the Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project: 1. Review the ESCO's annual Measurement and Verification (M&V) report for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and recommend approval of any ESCO invoice vouchers for payment by the Client Agency. 2. Where necessary, review Client Agency facility operations including any changes in operating hours, changes in square footage, additional energy consuming equipment and negotiate changes in baseline energy use with the ESCO and the Client Agency that may impact achieved energy savings. 3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the annual M&V report. Interagency Agreement No. K5211 Packet Pg. 227 7.3.e These projeds have been completed in partnership wi F Ef AMERESCOO Gr—, . 0— . S—rei—bl * * LSskgGa� Slate [kpprhn.-rr. $ Ii�in7Rrl9e S--=oe5 f e. in4� Incinerator Replacement & Carbon Recovery Project Summary from last week's presentation, discussion, and potential Action June 9t" Edmonds City Council meeting a Packet Pg. 228 7.3.e r c 0 .N These projects have been completed in partnershiptvi y F Ef L AMERESCO a Green . Cie— . G­raivaL•'e C LL Summary from last week's presentation 1S FinG4a SIae0FFo9rer EI'i�F�156 $6t'KICQS June 9t" Edmonds City Council meeting N 0 C4 I • Overview of the ESCO project delivery approach CD Guaranteed Maximum Price U Guaranteed Performance Guaranteed Energy Savings a • Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling system: 0 Replaced a too large, inefficient blower with a new turbo -blower — reduced 345 tons CO2E Put in fine bubble diffusers and another high-tech blower for more energy efficient 02 transfer 0 L Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses 06 Net results — 1,146 Tons/yr. CO2E reduction + annual savings of $201,182 • Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project Add Pyrolysis/Gasification system produced by Ecoremedy o: Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additions r 577 tons CO2E r E a Packet Pg. 229 7.3.e r c 0 .N These projects have been completed in partnershiptvi y F Ef L AMERESCO a Green . Cie— . G­raivaL•'e C LL Summary from last week's presentation 1S FinG4a SIae0FFo9rer EI'i�F�156 $6t'KICQS June 9t" Edmonds City Council meeting N 0 C4 I • The existing incinerator needs to be replaced sooner rather than later CD It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years) U Maintenance costs are climbing quickly and several major sub -components are running on borrowed time as well It is nearing the 50% replacement threshold requirement set by USEPA a To make any additional major investments to extend its life will trigger replacement 0 We must complete construction in one low -flow summer period or face much higher costs for hauling & disposal Lead time on the major equipment package is 9 months — further delay risks carrying the project over to 2022, a full year postponement. 06 • Ecoremedy is the best option for Edmonds The option of Anaerobic digesters in Edmonds is just not realistic E A new incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful produc That leaves the "greener" options of Pyrolysis and Gasification o r L .0 f+ d E t c,> R a Packet Pg. 230 7.3.e r c 0 .N These projects have been completed in partnershiptvi y F Ef L AMERESCO a Green . Cie— . G­raivaL•'e C LL Summary from last week's presentation 1S FinG4a SIae0FFo9rer EI'i�F�156 $6t'KICQS June 9t" Edmonds City Council meeting N 0 C4 I Pyrolysis 0 A perfectly good technology and two great companies Centrisys/Bioforcetech Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+) 0 Their project did not have a positive energy balance so would likely not have been eligible as an ESCO project L It required a new building which wasn't particularly popular o 0 Gasification/Pyrolysis 0 Ecoremedy A better choice for Edmonds on many fronts. Cheaper initially by $34M, will save an estimated $341,000 06 every year thereafter in operations and maintenance expenses, does not change the appearance or profile c the WWTP (neighbor friendly), and also produces a "green" biochar end -product. Moving to this project is a win for the City and is the result of the City's additional due diligence. L O L .0 f+ d E t c,> R a Packet Pg. 231 7.3.e r c 0 .N These projecis have been completed in partnershipwi y F Ef AMERESCO4 -a Green . 0— .ro,S�sraivak9r LSsFww—Sim.D[ P.fl - ., Enterprise SeN es f7e. LL in4� Q CONTRACT DOCUMENTS PRESENTED IN AGENDA PACKET N 0 Total Funding $26,275,016 ESCO Professional Services Total $ ESCO Measurement and Verification Total $ ESCO Construction Total $ DES Energy Program Project Management Services Total (IAA) $ 0 U U 7,174,554.64 a� a 71176.00 L 0 18,794,558.36 0 U 298,727.00 06 r- E tv L O L S_ .0 S= f+ d t v R a Packet Pg. 232 7.3.e FINAL CONTRACT DOCUMENTS Total Funding $26,121,040 ESCO Professional Services Total ESCO Measurement ESCO Construction T S r c 0 Mn y R These projeds have been completed in partnership wi F Ef Y AMERESIC04 Grcoi . Clrau . S�sraivak9r LLLSskingGa�Slale [kprprh�n.-rr+.$ i��� S7rG�f oes f7e. In4° � U- _ 0 N O tV I o� 0 I 0 U 5,315,264.08 U a 0 647,496.00 $ 19,861,303.20 0 DES Energy Program Project Management 06 Services Total (IAA) $ 296,967.72 tv E tv 0 • After internal review by all parties, it was agreed that Optimization in year 2 is an M&V expense and �. that some of the design expense by Ecoremedy should not have ESCO fees attached. L O It is also worth mentioning that any savings that can be achieved throughout the project will be returned Savings of $154,000 to the City and there is a potential to reduce sales tax on the project. r E a Packet Pg. 233 7.3.e These projects have been completed in partnership wi F Ef AMERESCOO Gr—, . 11— . S—rei—bl LSskgGa� Slate [kpprhn.-rr. $ Ii�in7Rrl9e S.—=oe5 fn�. Ingn DISADVANTAGED BUSINESS PARTICIPATION CURRENT PLAN AS OF 6/9/2020 State certification category State of Washington Agency Goals Anticipated Percent of Contract Amount (Goals) Anticipated dollar value of Contract Amount (Goals) Minority -owned business 10% 5% $ 750000 Women -owned business 6% 3% $ 450000 Veteran -owned business 5% 2% $ 300000 Small/mini/micro business 5% 2% $ 300000 Total $1,800,000 a Packet Pg. 234 7.3.e QUESTIONS? These projects have been compietedin partnership wi F Ef AMERESCOO LSskingGa� Slate Dkp.rtrr -rr. $ �nftrprise Se +ices r c 0 d R LL 2 d O N O N o) I 0 I 0 U U a� 0 L CL L i 0 :.i N� 0 L m U 06 c tv E d to Q. a� L O L .0 f+ S_ 0 E t v R a Packet Pg. 235 7.3.f Jacobs May 21, 2020 Pamela Randolph City of Edmonds WWTP Manager 200 Second Ave S. Edmonds, WA 98020 Pamela.Randolph(@edmondswa.gov 425.771.0237 Subject: Carbon Recovery Project Dear Pamela, 4246 S. Riverboat Road Suite 210 Taylorsville, Utah 84123 USA T +1 385.474.8500 F +1 385.474.8600 www.jacobs.com As an engineer specializing in solids processing and recovering resources from wastewater, I have reviewed the City of Edmonds Carbon Recovery Project. I understand that the existing fluidized bed incinerator has reached the end of its service life and requires extensive and ongoing maintenance. Most replacement parts are no longer supplied by the manufacturer and require custom fabrication. These factors, along with stringent regulation and permitting requirements for sludge incineration led the Edmonds WWTP staff to seek an alternative solids processing solution. The Carbon Recovery Project was created to meet economic, infrastructure, and sustainability objectives of the Pathway to Sustainability program. The Carbon Recovery Project has selected a thermal process to replace the aged incinerator. A sustainable pyrolysis and gasification process will produce a marketable biochar along with a concentrated mineral byproduct. This innovative solution will be more reliable than the incinerator, provide flexibility, and reduce operating and energy costs. I have reviewed the capital costs of this project and found them to be reasonable for replacing the incinerator with a sustainable biochar producing technology. I recommend implementing the Carbon Recovery Project as currently envisioned. Implementing the project now will avoid costly repairs to keep the incinerator operational. When complete the Carbon Recovery Project will provide a sustainable solids processing solution for the Edmonds WWTP and produce a marketable biochar product. Yours sincerely David L. Parry, PhD, PE, BCEE Jacobs, Vice President Technology Senior Fellow Dave. ParryCa)Jacobs.com 425.301.4070 Packet Pg. 236 7.3.g David L. Parry, Ph.D., P.E., BCEE Biosolids & Energy Recovery Technology, Senior Fellow Education Ph.D., Mechanical Engineering, University of Illinois, 1989 M.E., Mechanical Engineering, Brigham Young University, 1982 B.S., Mechanical Engineering, Brigham Young University, 1980 Professional Registrations Professional Civil Engineer: Washington, California, and Oregon Professional Mechanical Engineer: California and Alberta, Canada Professional Environmental Engineer: Utah, Ohio; Manitoba, and British Columbia, Canada Relevant Experience Dr. Dave Parry has an international reputation for providing proven innovative solutions in wastewater, biosolids, and energy. He has 40 years of experience in planning, designing, researching, and providing construction and operation assistance for wastewater treatment, solids processing, and energy projects He has been principal investigator for research on, anaerobic digestion, co -digestion, pyrolysis, gasification, and combustion. He served as the principal investigator for the Water Environment Research Foundation's co -digestion project and the Environmental Security Technology Certification Program demonstrating the conversion of food waste to fuel at the US Air Force. Dr. Parry served as the Chair of the Bioenergy Technology Subcommittee of the Water Environment Federation Residuals and Biosolids Committee. He was the lead author of the chapter on anaerobic digestion in the published WEF/EPA/WERF Solids Process Design and Management Manual. He has authored and presented more than 50 technical papers and has conducted numerous workshops on recovery of resources from wastewater, solids processing, anaerobic digestion, and energy management. Biosolids and Energy Management Experience Senior Technical Consultant, Biosolids and Energy Master Plan, San Mateo, CA. Dr. Dave Parry served as senior technical consultant for the Biosolids and Energy Master Plan for the San Mateo wastewater treatment plant. The master plan included a clear description of the City's objectives, existing and future operating conditions, solids processing and energy management options, and the recommended plan. The biosolids and energy master plan addressed immediate action projects and presented the schedule and cost of recommended projects for the next 20 years. The biosolids section included evaluating the regional biosolids market and opportunity to partner with wastewater and solid waste utilities. Public private partnerships were considered, particularly for biosolids technologies such as drying, pyrolysis to produce a dried pellet or biochar. The energy section focused on the beneficial use of biogas for both a CNG (compressed natural gas) fueling station and a combined heat and power facility. Senior Technical Consultant, Biosolids and Energy Master Plan, Richmond, CA. Dr. Dave Parry served as senior technical consultant for the Biosolids and Energy Master Plan for the Richmond wastewater treatment plant. The master plan included a clear description of the City's objectives, existing and future operating conditions, solids processing and energy management options, and the recommended plan. The biosolids section included evaluating an organic receiving facility for co -digestion. Packet Pg. 237 7.3.g David L. Parry, Ph.D., P.E., BCEE Collaborating with other wastewater and solid waste utilities was considered for a regional biosolids management plan. Senior Technical Consultant, Johnson County Unified Wastewater District (JCW), Biosolids Management Plan, Johnson County, KS Dave provided technical guidance for the development of the Biosolids Management Plan that created a roadmap for the County to plan for phased improvements to their solids processing facilities at the Douglas L Smith Middle Basin Plant and the Nelson Complex wastewater treatment plants. The biosolids planning included development and comparison of high- performance anaerobic digestion processes and design criteria for fats oils and grease (FOG) loading to the digesters. The resulting plan maximized FOG receiving, biogas production, and use of existing digesters for a solution that met multiple County objectives including cost effectiveness. Technical Advisor, Digester Improvement, Organic Waste Receiving and Bioenergy Master Plan, Des Moines Metropolitan Wastewater Reclamation Authority, Des Moines, Iowa. Dr. Dave Parry was the technical advisor for the development of the Bioenergy Master Plan for the City of Des Moines, Iowa. The Bioenergy Master Plan was produced to assess the current anaerobic digestion and biogas utilization facilities at the Des Moines WWTP and develop plans for future facilities. Dr. Parry guided a team to examine advanced digestion and digestion enhancements, biomethane production, capture of the primary scum for feed to the anaerobic digestion, and to design and implement improvements to the plants organic waste receiving stations. The Des Moines Metropolitan Wastewater Reclamation Facility is a now a fully commissioned co -digestion operation and multiple benefits of these improvements are being realized, these include: collecting of revenue from tipping fees, selling biogas to local industry as well as savings on electricity at the facility. The facility serves the region for organic waste processing where over 40 percent of the solids processed are trucked into the facility for co - digestion. Biosolids Facility Design Experience Senior Technical Consultant, Metro Biosolids Center Improvements Project, San Diego, CA. Dr. Parry was the senior technical consultant for the improvements to the Metro Biosolids Center (MBC) solids processing facility. As a member of the Clean Water Program, he conceptually designed the facility 25 years ago and oversaw the design as a member of the program management team. The MBC consists of sludge grit removal, thickening, and digestion of the North City water reclamation sludge. Digested sludge from the Point Loma wastewater treatment plant is dewatered with the North City digested sludge. Improvements include additional sludge grit removal capacity, new thickening centrifuges, digester pump mixing upgrades, and digester gas system upgrades. The MBC was conceived by Dave and serves the greater San Diego area as a regional biosolids processing center. Technical Advisor, Biosolid Digester Facilities Project, San Francisco Public Utilities Commission. The San Francisco Public Utilities Commission is replacing its solids processing facility at its Southeast Water Pollution Control Plant (SEP). Jacobs, as part of an engineering consortium, is providing engineering for the 80 dry ton per day facility. Following conceptual design, which evaluated alternatives and selected the process scheme, preliminary and detailed design were completed and construction will start soon. The solids process includes sludge screening, thermal hydrolysis pre-treatment of combined, thickened primary and waste activated solids, followed by anaerobic digestion and dewatering. A combined heat and power system utilizing a gas turbine will produce electricity and heat (steam and hot water) from conditioned biogas to offset power usage and provide process and plant heating. Dr. Parry is part of the technical leadership team responsible for the technical overview of the design and quality review of the new biosolids digester facilities project. Packet Pg. 238 7.3.g David L. Parry, Ph.D., P.E., BCEE Technical Advisor, Thermal Hydrolysis Process, Anaerobic Digestion, Design Build Project, DC Water, Washington, DC. Dr. Parry served as the Technical Advisor and chief process engineer for the thermal hydrolysis process (THP) anaerobic digestion system, design -build project at the District's Blue Plains Advanced Wastewater Treatment Plant. This was the first THP installation in North America and the largest THP installation in the world. Dr. Parry oversaw the detailed design and developed a detailed day-to-day feed sludge, startup and optimization procedure that resulted in commissioning the digestion system a few months ahead of schedule. Lead Practitioner, Trinity River Authority (TRA) of Texas, Arlington, Texas. Dr Parry was the lead practitioner providing technical review for the design of the Solids Management Improvements for the Central Regional Wastewater System Wastewater Treatment Plant. The improvements will convert the solids treatment process from 150 dry tons per day of lime stabilization to a thermal hydrolysis process (THP) followed by anaerobic digestion. A conceptual design report and a preliminary design report were completed that explain the basis of design, and adherence to governing codes, standards and project requirements. The improvement project was designed and constructed. Lead Practitioner, Canoas Wastewater Treatment Plant, Bogota, Colombia. Dave Parry lead the technical review for the design of the 365 MGD Canoas wastewater treatment plant (WWTP) in Bogota, Colombia for Empresa de Acueducto, Alcantarillado y Aseo de Bogota (EAB). The plant, once completed, will be the largest WWTP in South America. Phase 1 includes chemically enhanced primary clarification, thermal hydrolysis process (THP) pre-treatment, anaerobic digestion, and beneficial use of the biogas. Phase 2 will provide secondary treatment and disinfection. Phase 3 will add nutrient removal. The project includes conceptual design for all three phases of the WWTP and detailed design of Phase 1. The multi- phase project will improve Bogota River water quality and reduce contamination of local food supplies, much of which is irrigated with the Bogota River. Technical Advisor, Atotonilco Wastewater Treatment Plant, Mexico City, Mexico. Dr. Dave Parry served as the technical advisor on the program management team. He worked with Acciona staff, responsible for continued operation, to successfully startup the thirty mesophilic digesters at the Atotonilco Wastewater Treatment Plant (WWTP). The Atotonilco WWTP was constructed by the Mexican Government's National Water Commission, CONAGUA, with a dry weather flow capacity of 1,990 ML/day (525 MGD), it will be the largest plant serving the greater Mexico City population of 21 million people, to produce water for the irrigation of crops. Thirty 13,000 m3 (3.4 million gallon) mesophilic digesters handle 790 dry tonnes per day (dtpd) of solids during dry weather and up to 1,310 dtpd during wet weather conditions. These mesophilic anaerobic digesters were successfully started up using primary sludge as seed. A food to microorganism (F:M) ratio was used to determine the allowable volatile solids feed rate. Dave assisted with the startup of the 34 MW digester gas cogeneration system that consists of twelve 2.8 MW internal combustion engine -driven generators. Project Director, Mey Ezor Dan (MED) Region Anaerobic Digestion and Cogeneration Facility, Tel Aviv, Israel. Dr. Dave Parry served as the project director for the design of anaerobic digestion and cogeneration facilities for the Dan Region, an association of 22 cities and towns in central Israel. Dr. Parry directed the design project that included providing sludge screening, staged thermophilic anaerobic digestion, as well as the treatment and beneficial use of biogas to produce electricity and heat for the 100 MGD Dan Region wastewater treatment plant (Shafdan). The facility produces Class A biosolids using eight 3-million gallon thermophilic digesters. An 11 MW cogeneration system, consisting of eight 1.4 MW internal combustion engines beneficially uses the biogas to produce heat and power. Dave is now directing the design to expand the digestion facility to process the sludge from the Shafdan Packet Pg. 239 7.3.g David L. Parry, Ph.D., P.E., BCEE plant that is being expanded to 150 MGD. Dave is also assisting the Dan Region as owner's engineer with adding a biosolids drying facility. Senior Technical Consultant, Green Bay Facility Resource Recovery and Electrical Energy (R2E2) Project, NEW Water (formerly Green Bay Metropolitan Sewerage District), Green Bay, WI. The Green Bay Metropolitan Sewerage District (GBMSD) retained Jacobs to carry out engineering to implement its long-term biosolids management strategy. GBMSD own and operate the Green Bay Facility (GBF) and the De Pere Facility (DPF). Waste activated solids is pumped from DPF to GBF and processed with primary and waste activated solids at the 40 mgd (150 MLD) GBF. The Resource Recovery and Electrical Energy (R2E2) Project replaced the existing dewatering and multiple hearth furnaces with an innovative approach to solids management. The primary and waste activated solids are combined with imported high strength organic waste and converted to biosolids in anaerobic digesters. The biogas produced powers engine/generators to produce electricity and heat for use in the plant. The biosolids is dewatered with centrifuges, pre -dried in an indirect disc dryer using heat recovered from the combustion of the biosolids and the pre -dried biosolids are combusted in a fluid bed reactor (FBR). In addition to the energy recovered from combustion, the FBR is equipped with state-of-the-art air pollution control equipment to meet the MACT SSI rule 40 CFR Part 60 subpart LLLL. Ash is decanted in repurposed ash tanks for landfilling. Dr. Dave Parry served as the senior technical consultant for commissioning the anaerobic digesters. He oversaw the development of the commissioning plan and guided the on -site team for a successful commissioning of the anaerobic digesters. Commissioning included providing operator training involved coordination with the other components of the solids process including dewatering, drying, and incineration. Energy Experience Senior Technical Consultant, Cogeneration Facility Design/Build Project, San Jose -Santa Clara Regional Wastewater Facility, San Jose, California. Dr. Dave Parry is currently the Senior Technical Consultant for the San Jose -Santa Clara Regional Wastewater Facility cogeneration system design build project. The 14 MW facility will use internal combustion engine -driven generators to meet current and planned future electrical requirements at the facility. The digester gas treatment system will remove hydrogen sulfide and siloxanes to protect the engine and emission control equipment. Dave led the development of the energy strategic plan that recommended the new cogeneration facility. Project Director, Energy Management Strategic Plan, San Jose, California. Dr. Dave Parry served as project director for the Energy Management Strategic Plan, which built upon the 2010 Plant Master Plan, and was conducted to further assess the energy system of the San Jose/Santa Clara Water Pollution Control Plant (WPCP). The purpose of this plan was to provide a detail analysis of the existing energy system at the WPCP, evaluate ongoing or future plans that impact the energy system, and develop an energy management plan that meets both the short-term and long-term objectives of the WPCP. The plan recommended building a new 14 MW cogeneration facility. This cogeneration facility is now under design and Dr. Parry is the senior technical consultant for the progressive design build project. Project Director, Energy Plan and Cogeneration Design, Redwood City, California. Dr. Dave Parry led a team in providing energy management planning and a plant cogeneration design for Silicon Valley Clean Water (SVCW). A biogas-fueled combined heat and power (CHP) system using internal combustion engines was recommended; increasing biogas production through co -digestion of food waste, building upon SVCW's already successful fats, oils, grease (FOG) co -digestion program; and improving electrical reliability by upgrading the existing electrical system. Dr. Parry directed the design of the new 1200 kW (two 600 kW units) CHP system that has been constructed and commissioned successfully. Packet Pg. 240 7.3.g David L. Parry, Ph.D., P.E., BCEE Principal -in -Charge, Columbia Boulevard Wastewater Treatment Plant Cogeneration Facilities, Bureau of Environmental Services, Portland, Oregon. Dr. Dave Parry led the effort to provide The City of Portland, Bureau of Environmental Services (BES) with the pre -design, design, and construction phase services for the development of wastewater treatment plant -related cogeneration facilities, which centers on two 850 kW internal combustion engine -generators, equipped with the latest in lean -burn technology and heat recovery. A comprehensive biogas treatment system was designed to remove hydrogen sulfide, moisture, and siloxane to protect and reduce the maintenance costs on the engines. Dave is now overseeing the design of solids processing improvements including co -thickening, digestion, and dewatering. Principal -in -Charge, Owner's Representative, Design/Build/Maintain Cogeneration Project for Lethbridge, Alberta, Canada. Dr. Dave Parry worked with the City as the owner's representative to implement a design-build/maintain project for the cogeneration facility that included the results of the preliminary design. He provided a feasibility study, pre -design and owner's representative services were provided for design-build/maintain process for two 800 kW lean -burn engine driven generators designed and installed with switchgear and heat recovery. He assisted the city in deciding on the delivery method and then wrote the RFI, RFQ, and RFP for the DBM project. Project Manager; Phase V Water Pollution Control Facility Expansion, Encina Wastewater Authority; Carlsbad, California. Dr. Dave Parry was the project manager and mechanical engineering lead for the design of improvements to the Encina Wastewater Authority, including a 3.5 MW cogeneration system, aeration and agitation air system, and interface with the biosolids drying and plant odor control system. Dave led the energy management studies that recommended the new cogeneration system and analyzed the integrated wastewater, solids, and energy operation. Project Manager, West Point Wastewater Treatment Plant Beneficial Use of Digester Gas Project, King County, Seattle, Washington. Dr. Dave Parry led a team to develop a variety of alternative uses of the digester gas at the West Point Wastewater Treatment Plant. The alternatives were based on historical and forecasted energy needs at the plant. Alternatives ranged from different technologies (internal combustion engines and gas turbines) for converting the digester gas to heat and power to converting the digester gas to pipeline quality natural gas through gas scrubbing. Research Experience Principal Investigator, Demonstration Project for Renewable Energy Production from Organic Wastes, United States. Dr. Dave Parry served as Principal Investigator for a demonstration project with the Department of Defense (DoD), through the Environmental Security Technology Certification Program (ESTCP), that demonstrated the ability to anaerobically digest DoD food wastes to generate a renewable energy source in the form of biomethane and to reduce landfill disposal costs. Demonstration activities include bench -scale and 14 months of pilot scale operations. The organic loading rate for anaerobic digestion of food waste with fats, oils, and grease (FOG) was determined. Principal Investigator, Co -Digestion of Organic Waste Products with Wastewater Solids, Water Environment Research Foundation (WERF). Dr. Dave Parry was the principal investigator of the WERF co -digestion research that involved waste characterization, including the biochemical methane potential of several organic wastes. Extended laboratory experiments were conducted on restaurant grease and biodiesel glycerol as co -digestion feedstocks. Pilot -scale tests using two 300 gal (1200 liter) digesters were conducted to determine the upper limits of fats, oils and grease (FOG) and glycerol that can be fed to municipal anaerobic digesters. An economic model was developed to facilitate decision making Packet Pg. 241 7.3.g David L. Parry, Ph.D., P.E., BCEE regarding the economics of handling and treating different organic wastes based on tipping fees, biogas production, side stream impacts, and residual biosolids. Principal Investigator, Pyrolysis of Dried Biosolids for Increased Biogas Production, Private Research. Dr. Dave Parry served as Principal Investigator for research that involved the pyrolysis of dried biosolids and the digestion of the condensate to increase biogas production. The oils, acids, and compounds in the condensate were found to be digestible and it was determined that coupling the thermal process of pyrolysis with the biological process of anaerobic digestion was technically feasible. Peer Reviewer, Wastewater Treatment Plant Carbon Recovery Project, City of Edmonds, WA. Dr. Dave Parry served as the peer reviewer of the design of the new solids- handling facility including a new belt dryer and pyrolysis process to produce biochar. The new facility will replace an aging multiple hearth incinerator at the Edmonds WWTP that is space constrained. Dr. Parry reviewed the design and provided guidance on constructing, commissioning, operating the pyrolysis system and marketing the biochar product. The potential for pyrolysis to reduce PFAS (per- and polyfluoroalkyl substances) contamination in the biochar was considered. Principal Investigator, Analysis of a Carbon Gasifier for Internal Combustion Engine Application, Graduate Research, Brigham Young University. Dave Parry served as Principal Investigator for research that involved analyzing a down -draft carbon (coal and charcoal) gasifier to generate producer gas for fueling an internal combustion engine. The composition of the producer gas was measured, and the gas was cleaned and used to fuel an internal combustion engine. The difficulty in cleaning the gas (containing tars and oils) to protect the engine was observed. Principal Investigator, Heat Transfer from Solid Combustion Flames, Graduate Research, University of Illinois at Urbana -Champaign. Dave Parry served as Principal Investigator for evaluating the heat transfer from multi -phase flames resulting from the combustion of solids containing metal. The products of combustion were predicted by an equilibrium combustion model and compared to empirical data to determine the radiative properties of molten aluminum oxide. Packet Pg. 242 Pros and Cons of Gas Production Through Pyrolysis David L. Parry, PhD PE, BCEE Smith September 2014 T1. T a 0 L L) p L IL q p U �o :iw�lU� L d t V Packet Pg. 243 7.3.h Pyrobiomethane Objectives • Achieve High Economic Value — Produce a high value biochar product — Produce more biogas — Reduce residual biosolids • Be User Friendly — Use proven technology • Anaerobic digestion • Biosolids drying • Biogas treatment • Be Environmentally Sustainable — Produce more biogas — Produce a nutrient rich soil amendment • Socially Acceptable — Produce a less odorous product AM Packet Pg. 244 Wastewater Plants Are Being Viewed as Resource Centers Solar and Wind y \ f Resource Supply (fuel line) BNEW (Biosolids, Nutrients, Energy, Water) Center Fuel y Reclaimed Water & Hydrothermal Alm Energy (Heat, Power) Nutrients AM ■«�r1OIEIA. M■.Tre Packet Pg. 245 Biosolids as a Resource Sludge + Organic Waste Thickening b Biochar AM Anaerobic Digestion Dewatering Amendment rL - Syngas Drying S JUM Pyrolysis Gasification Dewatering Incineration 7.3.h Land L Application 2+ O 106 Soil Amendment o ®� ° Fertilizer 3 yy , o 3 L 0 18 • Char O U N O L Ash E a � Packet Pg. 246 7.3.h Biosolids Alternatives L Truckin Dewater Digestion 4m Dewaten L 1 1 Biosolid; a� Drying Dried Bio: is a� 1 Pyrolysis ' ' - o T V Biochar � o a c/) Gasification � � � ;- '' ; c� 4- C/) 1 Char ° ®1 1 1 0 Incineration ®� Dewater Ash o —� Gas a —� Heat Electricity E Fuel r a � Aft Packet Pg. 247 Sludge Combined Biological and Thermal Organic Waste Biogas Thickening 4 Anaerobic Digestion Processes 14 E30LI. n, Dewatering Drying PyroGas and Pyroligneous Acids Pyrolysis 7.3.h BioChar • Packet Pg. 248 7.3.h Biosolids Value $500 111111111111;Hi;g;he;stibiio;so;lid;s $200 -$200 -$300 -$400 Soil -$500 Amendment AM Cost of Production Biosolids Value Net Cost 7 Fertilizer Combustion Gasification Compost L L L IL 2 N 21 0 IL a� 0 t F- r- 0 r L) 0 0 ILL. 0 0 0 U M 0 L a E a � Packet Pg. 249 Biochar has Highest Value 250 200 W = 150 0 100 AM 7.3.h L L L IL 2 N 21 O L IL t O F- r_ O O L. IL 0 0 O U c M O L a- d E L V Packet Pg. 250 Biogas Value is Dependent on End Use M W 10 Gasoline ................ $ 34/GJ CNG (Vehicle Full) CHP Engine (Power) Boiler (Heat) Biomethane C�+re 7.3.h 21 O Assumptions: Gasoline @ $4lgallon CNG @ $1.851GGE o Electricity @ $0.101kWh CHP @ 35% electric efficie a y CHP @ 40% heat efficienci Boiler @ 85% efficiency o O U 0 a W E � L V R Q � C-I..L.UU 2U-14 � I WOrIICSm^"C � ,"■��. � � � i i�..� :,� _' �`- Imo. � 'r% '.11r 1 . We eC 2014 WorjCs0%T%-16 the water quality event" � 7.3.h Conceptual Syngas Fueled CHP System • Gasifier fueled from Biomass (wood waste diverted from landfill) • Cutting edge syngas conditioning --- technology • Internal Combustion Engine 2 MW �Ek,elta]; Combined Heat and Power system e`y� • Recovered heat used to dry biosolids >> Biomass Dryer C' Friel Storage DD Gasifier (4) Syngas Conditioning Q Engine (0 Heat & Power Syngas Conditioned Syngas Electricity _T (1.9 MWe gross) i ' ----.,,Waste Heat (9,600 Ibslhr stet Tar Cracker Filter A& Packet Pg. 253 The PyroBioMethane Process 7.3.h • Slow, low temperature pyrolysis process • Converts recalcitrant lignins and other organics in dried, digested biosolids into: — Pyroligneous acid consisting of water soluble organic compounds and oils. — Pyrogas consisting primarily of CH4, H2, CO, and CO2 — Solid carbonaceous biochar product — Pyrogas is combined with biogas where proven gas treatment technology can be used — Pyroligneous acid is fed to the anaerobic digester to produce more biogas AM ■«�r1wlMA. M■.vr: Packet Pg. 254 1 PyroBioMethane Process To HRSG for ❑rind .J:,.,.-&—, Settleable Tar & Solids AM aM Packet Pg. 255 7.3.h How the Process Works L • Maximizes the production of wood vinegar (acetic acid), wood alcohol (methanol) and other water L soluble organic compounds _N' 21 O L • Water soluble organic liquids, "water -of -pyrolysis" and Pyrogas are then introduced back into the O digester and converted into biogas O L • Dried biosolids are converted to biochar and avroeas , in the pyrolyzer. 0 0 U a • Both pyroligeneous acid (condensate) and non - condensable gases are fed to the L anaerobic digester a— Packet Pg. 256 7.3.h Numerous Biochar Benefits • Soil amendment like Terra preta (dark earth) • Attracts and holds moisture, nutrients (nitrogen and phosphorous) • Immense surface area provides secure habitat for microorganisms • Enhances crop yield • Enriches soil & protects water Microscopic view of biochar surface • Packet Pg. 257 1 7.3.h Pyrobiomethane Process Goals • Reduce the amount of residual biosolids • Reduce odor of biosolids product • Create high value biochar product • Increase biogas production for beneficial use using proven gas treatment technology AM r soup ow)GRO V t t M 0 0 U c M W 0 L d L V Q Packet Pg. 258 7.3.h Pyrolysis Research Pilot • Digested sludge and thickened sludge were collected from King County's South Treatment Plant in Renton, WA • Dried biosolids (SoundGro) were collected from Pierce County's Chambers Creek Regional Wastewater Treatment Plant in University Place, WA AM t t Packet Pg. 259 7.3.h Pyrolysis Research Pilot a ki Pyrolysis Pilot L 0 L a s H � o —* o L IL w C7 0 M C 0 a N 0 L IL Pyroligneous Acid from Pyrolysis Pilot E a � / Packet Pg. 260 Pyroligneous Acid Characterization and BMP 0 0 Total solids, volatile solids, total COD, soluble COD, TKN and density analysis Sampled on the initial and final day of the BMP for pH, soluble and total COD, total and volatile solids, and alkalinity CDM Smith Lab, Bellevue, WA AM 0 Packet Pg. 261 7.3.h Columbus Instruments Respirometer System AM Packet Pg. 262 7.3.h Results Summary of SoundGro and Pyrolyzed SoundGro Product COD and TKN AM ■M�MEIMA MTJr: Packet Pg. 263 Digester Feed Digested sludge only Digested sludge + thickened sludge Digested sludge + thickened sludge + condensate Digested sludge + thickened sludge + biochar Digested sludge + thickened sludge + condensate + biochar Digested sludge + thickened sludge + dried biosolids Digested sludge + thickened sludge + sodium acetate we eC 2e14 the water quality event" Methane Produced, mL 120 300 350 370 360 410 650 WOrj,CSI60%T%a7. Product Dried Biosolids Biochar Heavy Oil Intermediate Oil Light Oil Mixed Oil Units kJ/kg (BTUIIb) kJ/kg (BTUIIb) kJ/kg (BTUIIb) kJ/kg (BTUIIb) kJ/kg (BTUIIb) kJ/kg (BTUIIb) N**wefteC-`2014 the water quality event" Energy Value 163400 (7,070) 18,600 (85010) <460 (<200) 243700 (%700) 35,300 (15,200) 55660 (21440) W0rj,CS160%T%4M7. 7.3.h Lab Results L • Pyrolysis resulted in a 46 percent reduction in solids • Dried biosolids had COD value of 1,010,000 mg/kg and the condensate and biochar had comparable values of 752,000 2 21 0 and 694,000 m g/kgL.IL • Biochar had a much higher TKN value (204,000 mg/kg) compared to the dried biosolids (84,300 mg/kg) indicating a o concentrating effect from the pyrolysis o • All digester feed products increased the methane produced 0 compared to the baselines of digested sludge only (120 mL) o U and digested sludge + thickened sludge (300 mL) 0 • Pyrolysis increased the energy content from16,400 kJ/kg in the dried biosolids to 18,600 kJ/kg in the biochar a— waterv-,ww quality Packet Pg. 266 7.3.h Summary L • Pyro6ioMethane process has the potential to: L L — Enhance anaerobic digestion LI N 21 — Produce more biogas — Reduce the amount of the residual biosolids • Convert biosolids to a biochar which has: 0 — Improved soil amendment characteristics L — Less odor 0 0 U c M N O L d E L V AM Packet Pg. 267 7.3.h Next Step: PyroBioMethane Demonstration Encina Water Pollution Control Facility Four 750 M Engine -Driven Generators AM Rotary Drum Dryer • Packet Pg. 268 7.3.h Pyrobiomethane Pros and Cons • Economic — PROS: More biogas, high value biochar product — CONS: Requires dewatering and drying before pyrolysis • Operational — PROS: Proven Technology, e.g., use of proven biogas treatment instead of cutting edge syngas treatment — CONS: Potentially stronger sidestream from dewatering AM Packet Pg. 269 7.3.h Pyrobiomethane Pros and Cons • Environmental — PROS: Renewable biogas production, carbon footprint, nutrient rich soil amendment — CONS: Produces potentially toxic compounds from pyrolysis of digested biosolids • Social — PROS: Less odorous product — CONS: Greater odor strength if released during the process Packet Pg. 270 1 7.3.h AM L d W CU L L IL uestions and Answers 21 N y Q . O d t 01 7 O L F- O ci Dave Parry O L. 425.519.8322 ParryDL@cdmsmith.com O U d L V Q Packet Pg. 271 1 R Hamikon. . . :V Biosolids Alternatives Woodward Ave Facility Hamilton, Ontario Smith October 10, 2014 ---M" Overview ❑ 409,000 cubic meters/day rated capacity WWTP ❑ City is currently producing 40,000 wet tonnes of biosolids per year with growth rate of 1 % per year ❑ Truck dewatered biosolids offsite for land application as a soil additive ❑ During winter biosolids are stored in an approved facility m 7.3.1 E I A A V KIM ► 6� ."-I- i-E E Ow -SPA �u � Packet Pg. 274 Challenges ❑ Limited service providers in Ontario with the capaci to handle the volume of biosolids produced ❑ Uncertainty about the continued availability of land for application of Class B biosolids ❑ Looking to advertise DBFOM for biosolids handling with a 30 year operating period Wastewater Plants Are Being Viewed as Resource Centers Organic 41 Waste Resource Supply (wastewater) BNEW Center Fuel i 4 3 "I Irl Energy (Heat, Power) Fertilizer & f Nutrients y Reclaimed Water - & Hydrothermal=,,t,,i �+ Fes• _��y y - 7� - (Biosolids, Nutrients, Energy, Water) Biosolids as a Resource i Thickened Sludge Storage Dewatering Composting Facility Dryer �f,'; a � 5 Chemical Anaerobic Additions ' Digestion Dewatering (vitAg) Pyrolysis Kiln Incineration Alkaline Bi Land Appli Compost Wet Cake A Amendment Manufacture Class A Land Appli .O'. Biocha Ash (Lanc R, Packet Pg. 277 smith 7.3.1 m �V# V i tAg II U-10SOHIC ale to Han Biosolids Dryer Pyrobiomethane Mitsubishi Biocoal Fluidized Bed Incinerator E L L C FinalBiosolids C E r Enhanced Organic Fertilizer Dried Pellet Biochar Biocoal o Ash E a Packet Pg. 278 7.3. i 1. • Ak E Cu x c m E� E 1 t a Packet Pg. 279 7.3.1 �"Ure Chemical Addition Dewatered Storage Conditioning Hydrolysis Hydrolysis Biosolids Silo Mixer � Vessel Vessel r Screens Dryer Granulator Recycle Coater Product Storage Packet Pg. 280 Key Product Characteristics ❑ Meets USEPA Class A, Exceptional quality standards ❑ Key fertilizer properties 11 5-7 # hardness 11 0.5 to 3 mm diameter ii <1% moisture ❑ Ideal for standard farm applicatio equipment ❑ Application rates: Pound per acre — not tons ❑ N-P-K-S-Fe-Organic (16-0-2-17-3-14) Nitrogen 16 % 5ulfer 17% Potassi u 2% Organics 14% 1 !"i■2NUN 4w . ...'. ' S 5 f . . . . . . . . . . rl • kA Obi I Packet Pg. 282 VitAg Site Specific Considerations Facility Capacity: Standard VitAg Hamilton Production Chemical Used: Ammonia Sulfuric Acid Ferrous Sulfate Product Production Area Requirements: Process/Chemicals/Odor Control Warehouse Utility Needs Up to 60,000 tonnes/year 40, 000-52, 000 tonnes/year 25 tonne/day 80 tonne/day 25 tonne/day 53,000 tonnes/year 12,000 m2 6, 000 m2 Water, sewer, biogas (if available) Packet ., Dryer Alternative Dryer Process Schematic Boilers Dust Biogas Control Exhaust Pelle Stora Dewatering Mes.• Digestion and i Storage Pellet Centrate Drying Cooling To liquid treatment Packet Pg. 285 Dryer Installation Considerations ❑ Uses heat to evaporate water leaving Class A product at 90% solids ❑ Customizable to wide range of solids loadings ❑ Produces low value Class A product that can be use as a fertili or supplemental fuel ❑ Multiple different designs available from relatively simple belt dryers to complex drum dryers ❑ Complexity of equipment dependent on product pellet quality a consistency Pyrobiomethane Alternative 4 r. �I AMMI 4 Packet Pg. 28� Pyrobiomethane Process Schematic Boilers Dust Biogas Control Kiln Biochar Pellet Storag ::I Pyrobiomethane Process ❑ Slow, low temperature pyrolysis process ❑ Converts recalcitrant lignins and other organics in dried, digested biosolids into: ii Reduce the amount of residual biosolids ii Reduce odor of biosolids product ii Create high value biochar product ii Increase biogas production for beneficial use using proven gas treatment technology Microscopic view biochar surface Pyrobiomethane Installation Consideration o Dryer process with pyrolysis kiln and pyrogas/liquid handling system on back end o One full scale application at Encina treatment plant in Carlsbad, CA (in startup) o Market of biochar is not developed o Increased complexity compared to drying o Biochar product more valuable than dried product o Increased potential for metals contamination o Opportunity to start with drying and add pyrolysis system later Mitsubishi Biocoal Alb Mitsubishi Biocoal Process Schematic Boilers Biogas Dewatering Centrate To liquid treatment Recc Combi Dust Control Exhaust Pellet Storage i 0 1 1 0 1 WOO Pellet Cooling Pyrolysis Gas -0 Pyrolysis Kiln 416Biocoal to w Power Mitsubishi Biocoal Installation Considerations AL ❑ One full scale installation with only biosolids ❑ Adds pyrolysis kiln and coal combustion chamber to dryer ❑ Some of product to be used in process ❑ Product is a renewable carbon coal substitute Incineration Alternative Anaerobic Digestion �'■;. Dewaterirrg Dewater Cake Pump Hopper Pump Ash to Truck Load Incineration Installation Considerations ❑ Multiple vendors with experience in manufacturing at Hamilton's size ❑ Latest Fluidized Bed technology is simpler than previous incineration technologies ❑ Likely to require external energy ❑ Product is landfilled with no market value Comparison of Alternatives - Unique Process Components and Product Production VitAg Drying Pyrobiomethane Mitsubishi Biocoal Incineration Anaerobic Dewater- Chemical Pellet Emissions Pyrolysis Digestion ing Mixing Hydrolysis Drying Production Control Kiln Pyrolitic Gas Ash Handling Incinerator Handling * Not required, but recommended for phasing and product flexibilty 7.3.1 Organic Enhanced Fertilizer from VitAg Biochar from Pyrobiomethane Dried Pellet from Drver Biocoal from Mitsubishi Process IR Ash from Fluidized Bed Incinerator Packet Pg. 297 Product Demand Produc Demanc Organic Dried Pellet Biochar Biocoal Enhanced (Dryer) (Pyrobio- (Mitsubishi) (Fluidized Bed methane) Fertilizer (VitAg) Ash Incinerator) 7.3.1 • I Dryer Pyrobiomethane Mitsubishi Biocoal Incineration • " Yel i J7i Fertilizer Pr High value • High demand • Ideal for standard spreaders • Reduces greenhouse gases? • Non offensive odour Pellet Low Value Fertilizer • Low Value Fuel • Renewable carbon source • Odour Potential Biochar • High Value Fertilizer Pyrolitic gas • Renewable carbon source • Non offensive odour Biocoal • Coal substitute Pyrolitic gas • Used internally in dryer • Renewable carbon source • Non offensive odour Ash • Landfilled Exhaust • Non offensive odour :1767i E CL CD C a E L 3 m N Fed to digester to increase biogc production Combusted in combustion cham ' E M Economically recoverable to hea a Recoverable for power generatic.. with economic challennes I Packet Pg. 299 Suggestions for RFP Language to MMIIIII Help Limit the Options for Consideration ❑ Class A or high value product equivalent ❑ Product and marketability ownership for 30 years ❑ 70% of selection will be on price ❑ Preference for biosolids as a recoverable resource ❑ Standard land application not preferred ❑ Lime stabilization and compost not preferred ❑ Preference for new technologies that can demonstrate sustainable market Questions " 7. AL. S�mith Wastewater Global Servic Tea m r iy V 00 ri AWWU Biosolid" 11% Managf m e Opportunitie A! Residuals Resource Recovery Overview Introductions • Discussions of Biosolids Issues Faced by AWWU • Biosolids Processing Options — Today and into the Future • Potential Opportunities for - Dewatering - Drying - Pyrolysis/Gasification • WERF Participation • Q&A L CU r Packet Pg. 303 Residuals Resource Recovery Biosolids Issues faced by AWWU • Open discussions L d a a Packet Pg. 304 Residuals R(®? Rec Biosolids Processing Options — Todav and into the Future Todd Williams 2016_W WGST_PPT_Template_01.ppN Residuals Resource Recovery Trends in Biosolids Management 3 m a • What are the trends? - Improved quality due to regulatory and public concerns a. • Class B to Class A • Research towards reduction/elimination of trace constituents - Reaction to climate change • GHG emission reductions Cn • Climate change adaptation a - Energy efficiency/optimization • Advanced anaerobic digestion — Thermal hydrolysis • Co -Digestion (FOG and HSW) to generate more biogas LI — Biogas for driving CHP and biogas upgrading • Whole plant optimization — Carbon redirection Cal • Energy Recovery from Thermal Systems D - Future Technology development a • Gasification • Pyrolysis • Hydrothermal liquefaction • Supercritical water oxidation a Packet Pg. 306 Residuals Resource Recovery Trends in Biosolids Management 3 m a • What are the trends? - Improved quality due to regulatory and public concerns a. • Class B to Class A • Research towards reduction/elimination of trace constituents - Reaction to climate change • GHG emission reductions Cn • Climate change adaptation a - Energy efficiency/optimization • Advanced anaerobic digestion — Thermal hydrolysis • Co -Digestion (FOG and HSW) to generate more biogas LI — Biogas for driving CHP and biogas upgrading • Whole plant optimization — Carbon redirection Cal • Energy Recovery from Thermal Systems D - Future Technology Development a • Gasification • Pyrolysis • Hydrothermal liquefaction • Supercritical water oxidation a Packet Pg. 307 Residuals Resource Recovery FOG and HSW Addition to Digesters and CHP is Trending up 3 3 3Times as many WRRF's are without Anaerobic Digestion (AD) a as those with AD • 3 Times as many WRRF's with AD do not generate power or drive plant equipment as those that do V Times as many WRRF's do not import FOG or high strength waste to feed digesters as those that do Plenty of opportunity exists for development of energy recovery at WRRF's in the next decade. This is a big trend. Packet Pg. 308 Residuals Resource Recovery Emerging Technologies for Biosolids Management as Defined by the USEPA 3 Established — Technologies widely used (i.e. generally more than 25 facilities throughout the U.S.) are considered well established. Innovative — Technologies meeting one of the following qualifications: (1) have been tested at a full-scale demonstration site in this country, (2) have been available and implemented in the United States (U.S.) for less than 5 years; (3) have some degree of initial use (i.e. implemented in less than twenty-five utilities in the U. S; . and (4) are established technologies overseas with some degree of initial use in the U.S. Embryonic — Technologies in the development stage and/or tested at laboratory or bench scale. New technologies that have reached the demonstration stage overseas, but cannot yet be considered to be established there, are also considered to be embryonic with respect to North American applications Note : Red lettering indicates suggested deletion to this definition by CH2M Packet Pg. 309 Residuals Resource Recovery Universe of Biosolids Alternatives sBiosolids Stabilization Technologies Pre -Digestion Aerobic Composting L Conditioning or Digestion Hydrolysis Pulsed Electricnventional TAnaerobic Conventional Windrow Pre- pasteurization Hydrolysisesophilic) Aerobic Aerobic Anaerobic stion (MAD) Digestion Enclosed/ Thermophilic Thermal In -vessel Pretreatment (Steam) Hydrolysis (St Temperature Auto- (ATP ) Phased Thermophilic Aerobic Aerated Static Thermal Anaerobic Digestion Pile Hydrolysis Digestion (ATAD) (No Steam) (TPAD) Vermi- Aerobic/Anoxic Composting Thermophilic Digestion (mix with Chem ica rural Anaerobic Hydrrolysiolysi s Digestion Membrane Biological (Acid) MAD with Post Covered Pile Hydrolysis Aerobic Digestion Intermediate Hybrid Compost Thermal Systems Hydrolysis Recuperative Thickening Solid Stream Thermal High Solids Hydrolysis Digestion Multi -Stage Digestion Drying Chemical High Temperature Stabilization Combustion/ Oxidation Direct Thermal Alkaline Fluidized Drying Stabilization Bed Reactor (Drum, Belt) Incinerator EnVessel Indirect Pasteurization Multiple Thermal (RDP) Hearth Drying Furnace (Paddle, Incineration Auger. Disc.) Lystek Vertical Tray Schwing Supercritical Water Dryers Bioset Oxidation Flash Dryer VitAg/Anuvia Fertilizer Pyrolysis Solar Drying (greenhouse NuTerra Gasification or open air) Hydrothermal Fluidized Li�tion Bed Drying Dryer/Furnace Established C c 4 Innovative ' C t 9 Packet Pg. 310 Residuals Resource Recovery Phosphorus Recovery/ Struvite Management • A component of sustainable nutrient management and resource recovery • Produces P fertilizer that has value - Worth about $40 per ton on open market • Minimize impact of sidestream, especially at Bio-P WWTPs • Drastically reduces struvite issues • Control Ca and Mg in the biosolids for best results • Good information from WERF Studies L 10 Packet Pg. 311 Residuals Resource Recovery Potential Locations for Nutrient Recovery at Water 3 Resource Recovery Facilities N Primary Final Clarifier Clarifier n Ash Packet Pg. 312 Residuals Resource Recovery Solids Management Facility Plan at Green Bay led from incineration to digestion and incineration • 2005 — 2008 NEW Water and CH2M developed the Solids Management Facility Plan (SMFP) — Planning to 2035 — 73 solids unit processes considered — From 52 remaining after screening, 17 process configurations (pc) developed — 6 alternatives selected and evaluated in detail • Capacity - 43 dtpd average - 56 dtpd max month L CU r 1i Packet Pg. 313 Residuals Resource Recovery Selected Solids Processing Solution a rgarn c ate Heat LEGEND Q Process taaa. Product Electric Finat Use PS Thickening � Option Mesophilic Centrifuge PWAS Anaerobic Thickening DigeStior1 De;vatering Ccntratc Landfill, Land PWAS Filtrate Application WAS WAS P Thickening Release _ Nutrient P Recycle to •+ Recovery � Fertiliser WAS VVMP Thermal Heat Potential Oil .. Reuse FBR Pre- Incineration (Ash Landfill Dryer wi WHB 3 m c� Packet Pg. 314 13 Residuals Resource Recovery Solids Building Overview Dewatering Nutrient Incineration Pre -Drying Recovery Cake Pumping ll Y li Ca 4 F�- fr` _= _ Cogeneration r r Packet Pg. 315 14 Residuals Resource Recovery Resource Recovery Energy (R2E2) and Electrical 3 Project N NEW Water is implementing the SMFP through R2E2 - NEW Water expectations • Estimated capital cost US $169 million • Construction completion 2018 • R2E2 will generate 70% to 75% of GBF power and heating requirements - Status ` • Construction commenced July 2015 • Progress as of July 2016 15 Residuals Resource Recovery Future Technology Development Status • Embryonic Technologies L 3 a a Packet Pg. 317 Residuals Resource Recovery Embryonic Genifuel - Hydrothermal Liquefaction 3 and Catalytic Gasification Combined Oil -Gas Hvdr otherrrral Process Flow V Pressurize Precipitate & Heatup Phosphorus — Fertilizer 35CM. 207 Bar Very small amount Gommercil process HTL C utPrepare Separate Refineored flurry OiI&Water � Bio-ail �� UseAs-Is -) 20% solids, 40% of solids- A-qh-g n¢ganic 80°/.watef Effluent CBGneeded taclean water Nosulfia Water Clean Gas CHI Separate Gas/Water Clean 6nW41 %CWCo, Water & utrient HTP = Hydrothermal Processing All plant outrienti HTL = Hydrothermal Liquefaction CHG= Catalytic Hydrothermal Gasification Packet Pg. 318 17 Residuals Resource Recovery Genifuel Status Results —Water Gasification Stage 40% of sludge solids are in oil, rest in water • Proof of Concept Bench testing at Pacific Northwest National Laboratory • Bench Tested Primary, Waste Activated and Digested Sludges • Yield of 25-37% crude oil on mass basis, 39-59% on carbon basis • High methane content (>75%) in gas • Metro Vancouver is participating • Looking for full scale demonstration HTL Effluent NV ate I All nitrogen as antinonia Methane 00 Clean Water 18 Packet Pg. 319 Residuals Resource Recovery Embryonic—Aquacritox Supercritical Water Oxidation • Water above 3740 C (7000 F) and 221 bar (3,000 psi), reaches supercritical state • Eco-Innovation Initiative funded demo is being developed in Cork, Ireland Steam E oiler Boiler Water BGilu• watw 11 u — — — - acerator Tan k �-J# Pressure :lump Prow r• l bar 221 Pressure CO2, 0" M2 Rele.a.se &�-- GawLiqu id Eff Wat Separator 4D1e7 PluE w.3ter- miser Inorganics 4DO aC Gas Reacto r Oxygen Vaporiser aDO aC Oxygen Pump 374 Temperalurel"C • Complete conversion of organics in less than a minute • Complete conversion of N possible at higher temperatures (540°C) • Planned pilot testing in Orange County, CA 3 m 19 Packet Pg. 320 Residuals Resource Recovery Embryonic — KORE Encore Pyrolysis • Ran pilot at LA San Districts for 5 years • Full scale demonstration project is under construction, on line late 2016 • Thermo chemical pyrolysis that generates a liquid fuel. • Biochar results • Syngas is transformed by Fischer-Tropsch process to produce advanced biofuels such as bio-diesel • Patented process with turnkey developers. a 20 Packet Pg. 321 7.3.j Jrvina IN Packet Pg. 322 Residuals Resource Recovery The Universe of Biosolids Dryers L 3 a N r R L �I 0 N r N 7 7 Q C I O R C N U) L I O O m I D C a 22 Packet Pg. 323 Residuals Resource Recovery Technology Features — Drum Dryers I Air Treatment Saturator Cooling Water Air/Solids Separator Fan Con TScreen Cooler a a Crusher Furnace Recycle Dewatered Bin Cake Bin T Dryer Storage LEGEND Process Air Dried Solids Wet Solids L d 23 Packet Pg. 324 Residuals Resource Recovery Technology Features — Drum Dryers • Advantages - Product quality - High capacity/throughput - Operating experience • Disadvantages - High cost - High safety provisions - Complexity, O&M - Not amenable to heat recovery • Installations - Jones Island, UOSA, Changi, Louisville (DB), Corona, Bonita Springs, Leesburg, Blue Lake (DB), Stamford, Philadelphia (DB) L d Packet Pg. 325 24 Residuals Resource Recovery Technology Features — Belt Dryers Drying air loop Feed screw N External heat source Heat Exchanger Product Feed q9 I Cooling air IWI Back mixing Outlet end product Exhaust Ai 1 Nofilter 25 Packet Pg. 326 Residuals Resource Recovery Technology Features — Belt Dryers • Advantages - Product quality (moderate) - Safety (lower temp & low dust) - Waste heat opportunities • Disadvantages - Large footprint vs capacity - Moderate complexity, O&M • Installations Karlsruhe, Germany, St. Joseph, MO, Cape Girardeau, MO, Shamokin, PA, Mill Oak Harbor, WA, Avonmouth, UK, Grudziadz, Poland, Balingen, Germany a 26 Packet Pg. 327 Residuals Resource Recovery Technology Features — Belt Dryer Waste Heat Recovery Opportunities Lit Verteiler UEEMMEEMM _. Trmkengut Dry Product Burner Mrmeruck- gewinnung Heat recovery Hat Air from CHP 450 °C .%4ogasl Fuel Gas llerbrennungsluft Zuluft von MBA, Intake air from MB' Abluftbehandlung . odo cvroS 2g-30 °C Heat recover Condensor 27 Packet Pg. 328 Residuals R(®? Rec Pyrolysis/Gasification Dave Parry 28 2015_WWGST_PPT_Template_01.ppN Residuals Resource Recovery Pyrolysis/Gasification — Thermal Conversion m c� Th rmo h rni al conversion routes � a DRY I WET 0 0 N r N Pyrolysis Gasification Hydrothermal routes (450-6000C) (600-10000) I Biochar Spy, igas I Bio-oil ' I I a- Hydro#hermal carbonisation (180-260°) Hdrochar Hydrothermal i q uefacti on Biocrude Hydrothermal gasification (>500°) Hydrogen 29 Packet Pg. 330 Residuals Resource Recovery Pyrolysis, gasification and combustion in the flaming match Air ditfusion in 30 Residuals Resource Recovery Pyrolysis of Biosolids Status • Encina pilot demonstration by Anaergia — low temperature Containerized pyrolyzer utilizing electric screw Technology installed and in operation Processes 1,000 Ib/hr of dried biosolids pellets (50% of plant production) Produce blochar to commercialize recognizing higher value as a fertilizer / soil amendment Pyro oil and gas directed to Digester #5 for co -digestion with plant sludge. Give sludge a second chance! Anaergia z00A 35% 55% 31 Packet Pg. 332 Residuals Resource Recovery Gasification/Pyrolysis Status L 3 m a • North America a - Maxwest L • Sanford, FL - Downflow fixed bed, Fenton dryer • Upgraded to fluid bed, Therma-Flite dryer N • Bankruptcy in 2014, sold technology to PHG Cn - Nexterra • Upflow gasifier, Kamloops product development centre • Active in biosolids (-2010 to -2014) • Pilot tested MV biosolids, Stamford, CT pellets in Kamloops • Changed focus in 2014 until future - PHG Energy • Downflow fixed bed (biosolids/woodwaste) and fluid bed • Covington, TN, developing project with Delta Diablo, CA - Laboratory Scale Research • Marquette University • Pacific Northwest Labs 32 Packet Pg. 333 Residuals Resource Recovery Gasification/Pyrolysis Status • Europe a — Kopf- Syngas CU L • Fluid Bed, gas conditioning, syngas electricity production • Balingen — Pilot and full-scale — Shutdown in 2014 • Mannheim — Completed in 2013 — Low production • Kopf refocused business away from gasification — Pyreg Linz-Unkel on-line in 2016 in Germany — UK • Universities and Water Companies doing research • Early stage of development • Thames Water building a 15 dt/d pyrolysis system in London using EPi Energy technology Packet Pg. 334 33 Residuals Resource Recovery Pyreg@ 3.8 dtpd facility in Linz-Unkel Germany Derr Dewatered sewage sludge Drier r 1.1 ke9halrsupaty w� I f IIfHeatetxhanger Receiver tank Rotary gate valve Exhaust gas fan �t AnFvaFed carbon hl[er W - IIIII Exhaust gas heat eKhanger seas`% wu- car6ontsation Rotary gate valve i L 3 Chi Rifle Wet scrubber d N M Combostio p tnbe �I orator r � gniY fn 3 burne 0) - :: Corr al C O r tv r c Conditioning �►) y i L •... ••••■• Removal a I rn _ o m - 34 oil a iliscussio V W Q Packet Pg. 336 UI a Dave Parry, PhD, PE, BCEE Dave. Pa rry@Jacobs.com Presentation February 2020 JACOBS 7.3.k Biological and Thermal Process Potential Benefits C. Bescii Hydrolysis Process Pyrolysis Process with Digestion of Condensate Packet Pg. 338 7.3.k Universe of Biosolids Alternatives Part of Embryonic Class Blosolids Stabilization Technologies Pre -Digestion Anaerobic Aerobic Composting Drying Chemical High Temperature Conditioning or Digestion Digestion Stabilization Combustion/ Hydrolysis I Oxidation Pre - pasteurization Aerobic Thermophilic Pretreatment (ATP) Pulsed Electric Hydrolysis Thermal Hydrolysis (Steam) Thermal Hydrolysis (No Steam) Chemical/Thermal Hydrolysis Biological (Acid) Hydrolysis Intermediate Thermal Hydrolysis Solid Stream Thermal Hydrolysis Conventional (Mesophilic) Anaerobic Digestion (MAD) Temperature Phased Anaerobic Digestion (TPAD) Thermophilic Anaerobic Digestion MAD with Post Aerobic Digestion Recuperative Thickening High Solids Digestion Multi -Stage Digestion Conventional Aerobic Digestion Auto- Thermophilic Aerobic Digestion (ATAD) Aerobic/Anoxic Digestion Windrow Enclosed/ In -vessel Aerated Static Pile Vermi- Composting L (mix with Membrane Covered Pile Hybrid Compost Systems Direct Thermal Drying (Drum, Belt) Indirect Thermal Drying (Paddle, Auger. Disc.) Vertical Tray Dryers Flash Dryer Solar Drying (greenhouse or open air) Fluidized Bed Drying Alkaline Stabilization EnVessel Pasteurization (RDP) Lystek Schwing Bioset VitAg/Anuvia Fertilizer N uTerra Fluidized Bed Reactor Incinerator Multiple Hearth Furnace Incineration Supercritical Water Oxidation Pyrolysis Gasification Hydrothermal Liquefaction Dryer/Furnace a r c m E m L Established i d Innovative r fn 3 Packet Pg. 339 7.3.k Screening Wastewater Influent &im Engineered Organic Waste Liquid and Solids Processing Grit Primary Secondary Clarification Aeration Clarification Disinfection Treated Effluent RAS Wastewaterpkened WAS Sludge Thickening -D--fl Anaerobic igestion Sidestream THP Treatment Biogas Treatment Dewatering I Drying C HB P I Condensate Reclaimed U) Water � Pyrolysis Gasification Incineration Biogas Biosolids 4 Packet Pg. 340 7.3.k Solids Processing Screening Dewatering Thickened -� Slud e naerobic g Digestion THP CBHP Dewatering Drying Pyrolysis Condensate Bioga,c Biochc- Packet Pg. 341 Lab Test at Gresham, Oregon IM - Feedstock --+ IN FIG 1 M ---w Cake IN Hydrolysis Fermentation Tank (HFT) 78 deg C 3-5 days pH-7 6 Packet Pg. 342 7.3.k Pyrolysis/Gasification —Thermal Conversion Thermochernical conversion routes DRY Pyrolysis (450-600c'c) I Biochar Bio-ail WET Gasification Hydrothermal routes (60D-1 0000 ) I y was Hydrothermal carbonisation (180-50°) Hydrochar Hdrotherrn al liquefaction (300-350°C) Biocrude Hydrothermal gasification (>500°) Hydrogen Packet Pg. 343 E L 7.3.k Gasification Research Pilot Plant to test syngas composition, gas cleaning, and fueling an internal combustion engine Packet Pg. 344 7.3.k Pyrolysis Research (PyroB i o Methane) L L 2 CL C O .y L O U c O L Cu U FU E L d t O m C d E t :i f+ a Packet Pg. 345 7.3.k Conversion of Biosolids to Biochar It 40 I It.& lo Dried Biosolid Pellets (SoundGro Biochar from Low Temperature Pyrolysis d . dr Mk 10 Packet Pg. 346 Pilot: Pyrolysis of Biosolids and Digestion of Condensa • Pilot demonstration by Anaergia at Encina WPCF • Containerized pyrolysis unit with electric screw • Technology installed and operated • Processed 1,000 Ib/hr of dried biosolids pellets (50% of plant production) • Produced biochar • Pyro oil and gas directed to Digester #5 for co -digestion with plant sludge. 11 (&Anaergia W Gas Oil Solids 7.3.k Gasification/Pyrolysis Status • North America — M axwest • Sanford, FL — Downflow fixed bed, Fenton dryer L • Upgraded to fluid bed, Therma-Flite dryer • Bankruptcy in 2014, sold technology to PHG — N exte rra • Upflow gasifier, Kamloops product development centre o .y • Active in biosolids (N2010 to —2014) r- 0 • Pilot tested MV biosolids, Stamford, CT pellets in Kamloops 0 • Changed focus in 2014 until future CU FU — Aries (formerly PHG Energy) E • Downflow fixed bed (biosolids/woodwaste) and fluid bed 0 m • Covington, TN, developing project with Delta Diablo, CA Laboratory Scale Research • Marquette University a • Pacific Northwest Labs 12 Packet Pg. 348 7.3.k Gasification/Pyrolysis Status • Europe Kopf- Syngas E • Fluid Bed, gas conditioning, syngas electricity production L • Balingen • Pilot and full-scale • Shutdown in 2014 3: • Mannheim 0 • Completed in 2013 • Low production • Kopf refocused business away from gasification CU — Pyreg Linz-Unkel on-line in 2016 in Germany FU L — UK • Universities and Water Companies doing research • Early stage of development • Thames Water building a 15 dt/d pyrolysis system in London using EPi Energy technology 13 Packet Pg. 349 7.3.k KORE Pyrolysis and Diesel Production • Ran pilot at LA San Districts for 5 years • Full scale demonstration project is under construction, on line late 2016 • Thermo chemical pyrolysis that generates a liquid fuel. • Biochar results • Syngas is transformed by Fischer-Tropsch process to produce advanced biofuels such as diesel • Patented process with turnkey developers. 14 Packet Pg. 350 7.3.k PyregO 3.8 dtpd facility in Linz-Unkel Germany 15 racKet rg. 351 Pyreg° Pyrolysis Unit Exhaust gas to scruMer Dewatered sewage sludge Drier Fresh air supply W Meal exchanger Off —MO -h J r Receivertank Rotary gate valve I ?• L• fan VAOI, Exhaust gas JI nLtp Exhaust gas neat eKanger C �eac� Ot v&,u- -- - Chimney Wei scrubber Combustion chamber arator burner Ignition 1-mer Stag pan POST- v Combustion air caftbonismion Rotary gate valve Conditioning Removal IBM Packet Pg. 152 7.3.k BioForceTech Pyrolysis Unit at SVCW 17 Packet Pg. 353 7.3.k PFAS Free Biochar from Bioforcetech Bihar from Bioforcetech Corp. One Set of samples showed complete elimination of PFAS after pyrolysis at 11001F (000) 36 S]ogAYE35 HrKa�rsls 75% U] . OCR M,]R Source: Bioforcetech 2019 ..,. ]!a FICA PFP.A PIM, 4!11. PFH hA PFP S HFPD" 313 FIGS RFHPA aoEYM PFHsS Ma M PF A = 9.1 PF S _ 11. R!2 !T% PFHIS RWOUA ErFO SAA FMFA "0 1TCWF3O17d5 1912 FFS 3rFD.A A1.FOiA PMDA VFT.MA EIRMA PF 04P DA FFGG* MOON MFPFL 2D1 N�D��, No Nf Owa4 i is no 6r.d.c 7.7 Na 6warr .N Na 0*4. " MO Ha 6r.ad NP Wa Grw[+F� "S J iS Ha P'.�.erc ilG Xd Ga..r Ntr Ha t& Ha P`r W 01 Naac All ND 5.3 to Mi ppb N., i it X¢ Lti.rW wP Xy 6.rw.r 2T 1 N� v.wnFr Md Nv6r — 3 3? Na Dv, NP Ha P:+d N Na b.r d M Na Gv.sri J 91 Mc G.rr XI4 Nn Dw - Nh Na 6w.co.r MP Xy Pwnr 14 Ha 6.rrri NP Har Pv.r 114 NG Ho Dw. i I JC BS Packet Pg. 354 7.3.k EcoRemedy Morrisville Biosolids Gasification Projec-&- cow 'y* ; IL V4 19 Packet Pg. 355 7.3.k Thames Water Pyrolysis Demonstration 20 Packet Pg. 356 7.3.k Green Bay's R2E2 BioThermal System with Anaerobic Digestion and Incineration a Nutrient Recovery L L Dewatering y Pre -Drying Incineration Cogeneration Cake Pumping I y L - O U IL i R M JM . I: I" O m � L i q 5 67 16 ,,.....,01 .. :CAM I M'F.� Packet Pg. 357 BioThermal Carbon Conversion Dave Parry, PhD, PE, BCEE Dave. Parry@Jacobs.com © Copyright Jacobs June 3, 2020 j -7 AMC Jaw- ftJ } Presentation February 2020 JACOBS: www.jacobs.com I worldwide 7.3.1 Request for Contract Contracts Information Attached is the ESP for Project # 2020-793 IAA # K5211 Energy Program - Project Manager Butch Boles Request Date 6/9/2020 Client Agency City of Edmonds WWTP o Client's Main Address (Project Level, not phase of work) 7110 210th Street SW, Edmonds, WA 98020 a ESCO Ameresco Project Title (Include Phase #, if necessary) Edmonds WWTP Phase 6 Carbon Recovery p� Proposal Date 5/28/2020 Last ESP 5/28/2020 - New ESP proposal date TBD v Construction Period Timeline (Days) 485 o Agreement Period (Days) 1 485 a Import to B2Gnow for Reporting: [heck Now a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system: The proposed Carbon Recovery Project (Project) will replace the 30- year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new biosolids gasification system, converting the resultant waste stream — currently ash —to a carbon -rich resource, commonly referred to as'biochar'. Total Project Costs: ESP page # 13 Total Project Cost from finance table in ESP $ 26,121,040.00 Inclusion Plan Updated: Percentage Goals: Construction Cost $ 16,886,635.00 Minority -owned Business: 0% Construction Bond $ 260,055.00 Woman -owned Business: 0% Contract Amount: $ 17,146,690.00 veteran -owned Business: 0% Contingency: $ 843,621.00 Small/mini/micro Business: 0% V Allotment (part of Contingency): Total Contingency: $ 843,621.00 Add To or Subtract From Contingency: $ 87,736.44 Adjusted Contract Contingency: $ 931,357.44 Sales Tax Rate (Percent): 10.4% Construction Sales Tax: $ 1,783,255.76 Construction Cost with Sales Tax: $ 18,929,945.76 Construction Cost with Sales Tax & Contingency: $ 19,861,303.20 Audit $ - Inclusion Plan Updated., Percentage Goals: Apprenticeship Incentive ($1,000-tax auto formula) $ 905.80 Minority -owned Business: 0% of EDesign - all $ 1,128,435.00 woman -owned Business: 0% of a CM $ 921,303.00 Veteran -owned Business: 0% Q OH&P $2,763,907.00 Small/mini/micro Business: 0% Subtotal Design, CM, OH&P, & Apprentice Incentive $ 4,814,550.80 Professional Services Subtotal $ 4,814,550.80 Overhead Breakout Total: $1,535,504.00 Professional Services - Sales Tax: $ 500,713.28 Profit Breakout Total: $1,228,403.00 ProfessionalServices- AgreementTotal: $ 5,315,264.08 OH&PTotal Balance: $ 2,763,907.00 First Year M&V Costs $ 586,500.00 Note: Indicate here if yearly M&V costs differ Years Two and On M&V Costs $ - M&V Fee Checker $ > Number of Years of M&V 1 cost Per year #DIV/oi. 03 ESCO Initial M&V Invoice Date Invoice until (year) IF Subtotal M&V Costs: $ 586,500.00 Notes: M&Vyear l=$6,500/ Ecoremedyoneyearoptirnaation and M&V - $580,000 M&VSales Tax: 60,996.00 M&V Services Agreement Total: 647,4961.00 Energy Program Project Management Fee: $ 296,976.72 Does fee match fee schedule? Y/N a Estimated Date for Energy Program Invoicing: 12/31/211 Verify IAA Expiration Date > oli n`o Energy Program M&V Fee (Yrs. 4 and on as cf 1211117): $ - Cost per year Q Initial M&V Invoice Date 3/1/20221 Number of Years 1 2 ° 0 Guaranteed Maximum Project Cost 23,391,361.80 Calculated Total Project Cost $ 26,033,303.56 Maximum Projected Project Cost 26,121,040.00 Estimated Utility Incentives ($) Source: Grant Amount ($)* Source*: c M Client loan from Treasurer (or 3rd party) ($) 'Specify Grant Source, such as: Commerce Grant Round 2016 or Federal, etc. Client Capital ($) $ 26,255,016.00 E Guaranteed Electric Savings (in units) 71,736 • kWh w c Guaranteed Gas Savings (in units) 4,576 INCREASE IN NAT GAS • Therms £ Other Guaranteed Savings (in units) 12,875 Type: Gallons of oil m Guaranteed Renewable Energy (in units) Type: oAnnual Energy Cost Savings ($) C M&V and Case Study Information ar Client Contact Name Pamela Randolph W E-mail Address pamela.randolph@edmondswa.a Phone # 425-771-0237 ESCO Contact Name Lonn Inman E-mail Address linman@ameresco.com Phone # 206-708-2947 Q 8492 Packet Pg. 359 AMERESCO Green . Clean . Sustainable Project Name: Edmonds WWTP Carbon Recovery - Project B June 8, 2020 Budgetary costs based on Gen. Mech. with 25% Design Package CONSTRUCTION Budget Phase Year 6B 2019 6C 2020 6C 2020 6C 2020 6D 2021 6D 2021 6C 2020 6C 2020 6D 2021 6C,D 2020-21 6D 2021 6C,D 2020-21 6C,D 2020-21 6D 2021 6D 2021 6D 2021 6D 2021 6C 2020 6C 2020 6C 2020 6C,D 2020-21 6C,D 2020-21 6C,D 2020-21 6C,D 2020-21 6E 2022 6E 2022 PHASING &COSTS BREAKDOWN (Phases 6-C, D and E) Calendar Year Total Project Costs Who's Scope? Cost Estimate Notes 2020 2021 2022 CONSTRUCTION COSTS Labor & Mtrls. Equipment Services Labor & Mtrls. Equipment Services M&V Phase Building Permit Application - (provided in the 2019 Design contract, paid by Ameresco) (Estimated Cost) $ - $ 492,000 $ $ $ $ AMRC $25,000 allowance was provided in the 2019 Design contract, to be paid by Ameresoo Ecoremedy Preliminary Design $90K of $180K total design fee $ $ AMRC $90K of $180K design scope paid by City in 2020 General Mechanical (GM) (CY 2020)- L&M: Site Prep, Opening in Wall of solids bldq., Screenings Equip. and Mod's, $ $ 492,000 GM As -of 5/18/20 move WAT-610 sludge transfer pump to Alternate Scope items Modifications for temporary hauling of dewatered sludge and screenings (potentially temporary washer compactor in parking lot) $ $ AMRC General Mechanical (GM) (CY 2021)- L&M: Demo incinerator; Install Gasifier and Dryer, Conveyance, Odor scrubber, piping, ductwork, electrical and misc $ 4,953,370 $ $ 4,953,370 GM added $74K for ductwork package 5/19 General Mechanical (GM) (CY 2021)- L&M: Service and access platforms designed and furnished by Ecoremedy, installation by General Mechanical $ 19,000 $ $ 19,000 GM Ecoremedy - Equipment manufacturer design fees $ 1,531,600 $ $ 1,531,600 AMRC Ecoremedy design fees; Moved back to L&M section per City request 6/8/20 Ecoremedy (CY 2020) - equipment package (Dryer, Gasifier, Scrubber, GAC, Conveyance, Service Platforms, Controls, ancillary equipment) net % deposit to initiate order $ 4,242,275 $ $ $ 4,242,275 AMRC Roughly 50 % of package is due in phase 6D Ecoremedy (CY 2021) - equipment package (Dryer, Gasifier, Scrubber, GAC, Conveyance, Service Platforms, Controls, ancillary equipment) net % to complete protect $ 5,193,875 $ $ 5,193,875 AMRC Remaining % of package is due in phase 6D BioAir EcoFilter - New odor control central unit for plant foul air system $ 125,000 $ 266,515 $ $ 391,515 AMRC see BioAir EcoFilter quote. Verify payment schedule Schwing-Bioset Dewatered Sludqe Silo (included in ECR scope of supply) $ $ ECR ECR working with Schwinq-Bioset; furnished by ECR Ameresco - Construction site supervision $ $ $ $ AMRC As -of 5/18/20 deleted site super per Pamela Ameresco - Commissioning, Balancinq $ 9,600 $ 38,400 $ $ 48,000 AMRC Special Inspections (Mayes or other $ $ 15,000 $ $ 15,000 AMRC estimate based on Phase 5 costs of $5K SUB -TOTAL BASE SCOPE $ 6,400,475 $ 10,486,160 $ $ 16,886,635 ADDITIVE ALTERNATE SCOPE (LABOR, MATERIALS, EQUIPMENT) Headworks - Screenings conveyor - optional scope $ $ $ GM Additive Alternate scope WAT-610 - Outside Sludge Transfer Pump revisions - optional scope $ $ GM Additive Alternate scope Previous version was in Base Scope Ecoremedy system Class A Bypass (Add. Alt.1): pneumatic conveyance system and piping associated w/Class A (equipment and installation costs $ $ GM/ECR Additive Alternate scope created by ECR option 5/20/20 SUB -TOTAL ADD ALT SCOPE $ $ $ 1 $ SUB -TOTAL EQUIPMENT AND CONTRACTORS Phase 6C & 613 $ 6,400,475 $ 10,486,160 $ $ 16,886,635 Ameresco Feasibility Study and Preliminary Design for Project B $ 63,614 $ $ $ 63,614 AMRC Deferred from audit to construction phase Design Sub -consultants - Design & Construction Phase Services $ 480,505 $ 231,150 $ 711,655 BHC, FSi, KPMG ESCO Design 2.09% of Labor & Material $ 133,859 $ 219,307 $ $ 353,166 Construction Mgt 5.46%of Labor & Material $ 349,198 $ 572,105 $ $ 921,303 Bonding 1.5% of Labor & Material $ 98,567 $ 161,487 $ $ 260,054 6/8/20: the bonding fee increases by $14,654 ESCO Overhead 9.09% of Labor & Material ESCO Profit & 7.3% of Labor & Material Ecoremedy 1-yr. optimization and M&V (50% at 6-months after acceptance, 100% at 12-months) 1st Year of Ameresco M&V $ 581,996 $ 953,508 $ $ 1,535,504 $ 465,597 $ 762,806 $ $ 1,228,403 $ $ 580,000 $ 580,000 AMRC Ecoremedy scope performed in M&V phase; Moved this cost to M&V contract per phone call 6/8/20 $ $ 6,500 1 $ 6,500 AMRC Subtotal Including Professional Services: $ 8,573,811 $ 13,386,523 $ 586,500 $ 22,546,834 1 Construction Contingency Fund @ 4.996% of CC $ 319,754 $ 523,867 $ $ 843,621 Re-evaluate this # as sub -contractor pricing is firmed up 1 of Packet Pg. 360 AMERESCO� sta Green . Clean . Suinable 6C,D,E 2020-22 6C,D,E 2020-22 6E 2022 6C,D,E 2020-22 6C 2020 6C,D 2020-21 6C,D 2020-21 6C 2020 6D 2021 6D 2021 6C,D 2020-21 WA State Required $1,000 Apprenticeship Incentive re -tax $ $ 905.80 $ $ 905.80 WA -DES mandated program and fee GMAX - Guaranteed Maximum Project Cost: (Base Scope and Contingency Fund) $ 8,893,565 1 $ 13,911,296 1 $ 586,500 $ 23,391,361 Est. Sales Tax 10.4 % of Maximum Pro ect Cost $ 924,931 $ 1,446,775 $ 60,996 $ 2,432,702 TAX TOTAL OF BASE SCOPE PROJECT COSTS(including tax): $ 9,818,496 $ 15,358,071 $ 647,496 $ 25,824,063 column F Includes tax on year 1 M&V fee WA -DES Pro'ect Management Fees $ 296,977 $ 296,977 DES fee calc'd at 1.15 % of total project cost (including contingency and sales tax) TOTAL OF ESCO PROJECT COSTS includin tax and DES fees): $ 9,818,496 $ 15,358,071 $ 944,473 $ 26,121,040 Value of ESCO contract amount including DES fee and sales tax. PROJECT COSTS TO BE PROCURED BY CITY OF EDMONDS Desi n - Parametrix controls subparts/smarts/conduit/wiring CY 2020 $ 77,850 $ $ 77,850 City This will be contracted direct to the City Construction - Parametrix (controls sub) parts/smarts/conduit/wiring (CY 2020, 2021) $ 234,681 $ $ 234,681 City This will be contracted direct to the City Emissions Consultant for Permitting (CCEA) $ 25,000 $ 10,000 $ $ 35,000 City This will be contracted direct to the City Ecoremedy Preliminary Design (1 st half of $180K total design fee) $ $ City $90K of $180K design scope paid by City in 2020 Sludge hauling costs during outage $ $ $ AMRC AMRC Calculated estimate per BHC for hauling / diversion of sludge $500K Sludge diversion costs to Kin Count $ $ $ SUB -TOTAL CITY SCOPE $ 102,850 $ 244,681 $ $ 347,531 Est. Sales Tax @ 10.4% of Sub -Total City Scope 1 $ 10,696 1 $ 25,447 $ $ 36,143 TAX GRAND TOTAL PROJECT COST AND FEES 1 $ 9,932,042 1 $ 15,628,199 $ 944,473 $ 26,504,714 $ (153,975) These Fiscal Year costs include "costs to be procured by City of Edmonds" 6C 2020 Fiscal Year that costs would be paid (includes sales tax) $ 9,932,042 $ 9,932,042 (includes sales tax) 6D 2021 Fiscal Year that costs would be paid includes sales tax $ 15,628,199 $ 15,628,199 (includes sales tax) 6E 1 2022 1 Fiscal Year that costs would be paid - DES and M&V $ 944,473 $ 944,473 1 (includes sales tax) 2 of Packet Pg. 361 8.1 City Council Agenda Item Meeting Date: 06/16/2020 Community Services Resource Guide Staff Lead: Patrick Doherty Department: Community Services Preparer: Patrick Doherty Background/History Many individuals and families in Edmonds have not shared equally in the region's formerly robust economy of our community and region, often finding themselves in need of assistance of various kinds to help out with financial, mental, health, employment and other challenges. The COVID-19 pandemic and associated economic crisis have exacerbated these challenges even further, resulting in residents and businesses facing even more dire consequences. Staff Recommendation No action required. Narrative Fortunately, Edmonds is located in a generous region with many established social- and human -services agencies that have recently stepped up to an even greater extent, offering existing and newly formed programs that have responded to the greater needs within our community brought on by the COVID-19 crisis. In order to help respond to increasing demands, City staff have prepared a comprehensive and indexed listing of local and regional resources, categorized for such cohorts employees, seniors, veterans, disabled, college students, homeless, health workers and first responders, and small businesses. It provides web links to each organization offering financial aid, food, childcare, housing assistance, and utility discounts. This resource will be made available on the City's website in at least three locations: human services webpage, City Council webpage, and the COVID-19 resources webpage. This is intended to be a "living document" that will be updated continuously with new and revised information. Staff will also ensure that this resource be made public on social media and elsewhere to encourage residents to learn more about these resources. (A spreadsheet containing the full listing of resources is attached here.) Thanks go to Council Legislative Assistant Maureen Judge, Human Services Program Manager Mindy Woods, and Councilmember Kristiana Johnson for their work on compiling this valuable resource. Attachments: Community Resource Guide Packet Pg. 362 8.1.a Individuals/families/children Program/Org Service WA State DSHS Food assistance through SNAP Temporary Assistance for Needy Families Disaster cash assistance Housing Assistance Communications assistance: cell minute vouchers Washington Health Benefit Exchange Providing affordable healthcare through Apple Health to those impacted by COVID 19 Women with Infants and Children WIC Federal food program administered at state and local level such as the Snohomish Health District Edmonds School District Sack breakfast and lunch pick up Edmonds School District Nourishing Network provides supplemental food for kids to take home Snohomish County YMCA Grab and Go breakfasts and lunches from the Snohomish County YMCA Verdant (211) 211 services offering basic food, utility assistance, health insurance Edmonds Food Bank Food assistance - open limited hours Annie's Kitchen - Edmonds Lutheran Church In lieu of the weekly community dinners, they are offering to -go meals every Wed. at 5pm Lynnwood Food Bank Food assistance - open limited hours Westgate Chapel Food assistance and clothing bank Concern for Neighbors Food bank Mountlake Terrace Food assistance Korean Women's Association Providing To -Go Box meals a� C9 m 0 L 0 a� U) (1) L) m Cn r E E 0 U a� .3 C9 a� L 0 m w .E 0 E E 0 U c aD E t 0 r r Q Packet Pg. 363 8.1.a Trinity Lutheran Church Operating a small food bank while the church is closed; they will restart their free Saturday breakfast program when the church reopens. Jean Kim Foundation and Verdant Health Hygiene site Shower facilities open seven days a week Bethesda Lutheran Church-MLT In lieu of free meal, they are offering a food bank on Sundays at 4pm Food Lifeline Distributing boxes of food at area malls Washington Connection Emergency food, cash, child care, long-term care assistance WA State Dept. of Children, Youth & Families Emergency waivers for child care during the COVID 19 pandemic Community Foundation of Snohomish County Grants for food assistance and vouchers for motels. WA Kids in Transition Providing sack lunches to homeless children in the Edmonds and Everett School Districts. Services include emergency motel vouchers, emergency closet, rent and utility assistance WA State Governor Governor Jay Inslee — ordered by proclamation no residential or commercial evictions Housing and Urban Development HUD Emergency Mortgage assistance Snohomish Health District Drive-thru COVID testing CARES funded "Help with bills" Phone & utility bill assistance WA State Dept. of Commerce Emergency grants up to $1000 for rental assistance Low income Energy Assistance Program Snohomish PUD Customer support plan, waived late fees/Added payment arrangement options Senior & Low income resident discounts on utilities a� 0 m 0 N N N a� m c 0 E E 0 U as a� U L 0 N d .E 0 E E 0 U c m E z U 0 r r Q Packet Pg. 364 8.1.a Volunteers of America Priority assistance to families, seniors, and disabled Informing Families Non-profit providing COVID-related resources for families The Families First Coronavirus Response Act (FFCRA) Paid leave - Updated Family Leave Policies Red Cross Psychological First Aid: Supporting Yourself and Others During COVID-19 Domestic Violence Services of Snohomish County 24/7 hotline for those not feeling safe at home Disaster Helpline 24/7 hotline Care Crisis Line 24/7 hotline Cell phone Providers including ATT & T-Mobile Unlimited data and discounts from leading cell phone providers Assurance Wireless Offering unlimited domestic calling and texting and 20GB data Offering discounted plans and additional free Consumer Cellular data usage Comcast/Xfinity Offering free hotspots, unlimited data, no disconnects or late fees Offering new Internet Essentials customers 2 free months of internet service to help connect low-income families Frontier Cable/Internet Offering unlimited data usage Wave Deferring payments and removing data overage fees a� m L 0 N N N N V m U) r 0 E E 0 c) m c� a� U L 0 N d c 0 E E 0 U c m E t v a r r Q Packet Pg. 365 8.1.a Timeframe Ongoing -supplemental COVID 19 funding through end of May 2020 Ongoing 4/17/20 -TBD Ongoing TBD Ongoing Ongoing While the school district is closed due to COVID 19 Ongoing when school is in session While the school districts are closed due to COVID 19 Ongoing -with additional COVID 19 funding Ongoing -with additional COVID 19 funding Ongoing Ongoing -with additional COVID 19 funding Ongoing Ongoing Ongoing a� C9 m L 0 M aD aD m Cn r C E 0 U aD .3 C9 a� L 0 m w .E 0 E E 0 U c E t 0 Q Packet Pg. 366 8.1.a TBD Ongoing TBD TBD Ongoing TBD TBD Ongoing Until June 4, 2020 TBD TBD TBD Available through October 20, 2020 Ongoing March - TBD Ongoing Packet Pg. 367 8.1.a Additional COVID 19 funding During COVID crisis Effective 4/1 and expires 12/31 1 During the length of COVID 19 Ongoing Ongoing Ongoing Various deadlines based on provider Through 6/30/20 M-111 TBD I During the COVID Crisis TBD TBD Packet Pg. 368 8.1.a Link/contact info https://www.dshs.wa.gov/esa/community-services-offices/basic-food https://www.dshs.wa.gov/esa/community-services-offices/tanf-and-support-services https://www.dshs.wa.gov/os/office-communications/media-release/dshs-provide-disaster-cash-assistance-some- https://www.dshs.wa.gov/esa/community-services-offices/housing-and-essential-needs (877) 501-2233 https://www.wahbexchange.org/coronavirus-fags/ https://www.fns.usda.gov/wic/wic-eligibility-requirements https://www.edmonds.wednet.edu/cros/One.aspx?portaIId=306754&pageId=32139453 https://foundationesd.org/programs/nourishing-network/ https://ymca-snoco.org/covid https://verdantheaIth.org/news/verdant-focused-on-community-needs-in-covid-12-crisis/ (425) 778-5833 (425) 744-8090 http://www.lynnwoodfoodbank.org/ https://westgatechapel.com/gatherings/new-heart-ministries/food-clothing-bank-2/ (425) 778-7227 httpsILwww.kwacares.org/ a� m L 0 N a� N N V m Cn r E E 0 U m c� a� u L 0 N d .E 0 E E 0 U c m E z u 0 r r Q Packet Pg. 369 8.1.a (425)778-2159 19726 64t" Ave W in Lynnwood http://www.bethesdalcmt.com/gleaning-to-start-at-400-pm/ https://foodlifeline.org/free-food-at-local-malls-this-week/ https://www.washingtonconnection.org home/ https://dcyf.wa.gov/coronavirus-covid-19 https://www.cf-sc.org/coronavirus-response-fund/ https://washingtonkidsintransition.org/ https://www.governor.wa.gov/sites/default/files/proclamations/20-19.1%20-/o2000Vl D-19/o20Moratorium%20c https://www.consumerfinance.gov/ask-cfpb/if-i-cant-pay-my-mortgage-loan-what-are-my-options-en-268/ https://www.snohd.org/503/Drive-Thru-Testing-Available-by-Appointm https://www.usa.gov/help-with-bills https://www.commerce.wa.gov/open-grants-loans/ https://www.commerce.wa.gov/growing-the-economy/energy/low-income-home-energy-assistance/ https://www.snopud.com/Safety/covid19/communitVsupport.ashx?p=3793 https://www.snopud.com/account/discounts.ashx?p=1188 a� m L 0 N N N N V m U) r 0 E E 0 U m 0 a) u L 0 N d a+ .E 0 E E 0 U c m E z u 0 r r Q Packet Pg. 370 8.1.a https://www.voaww.org/covid-19-assistance https://informingfamiIies.org/covid-resources/ https://www.doI.gov/agencies/whd/pandemic/ffcra-empIovee-paid-leave (425) 252-2873 11-800-985-5990 or text TalkWithUs to 66746 1 1800-584-3578 or (425) 258-4357 https://www.miottawa.org/Health/OCHD/pdf/COVID-19-Resources Cell Phone Providers.pdf https://www.assurancewireless.com/ https://www.consumercellular.com/COVID19 https://corporate.comcast.com/covid-19 https://www.internetessentials.com/covidl9?fbclid=IwAR2NN4ElhhkWQITf9HPXgDiawBzslWeb https://frontier.com/resources/covid-19 https://residential.wavebroadband.com/support/coronavirus/ Packet Pg. 371 8.1.a wash ingtonians-beginning-apri1-17 r Q Packet Pg. 372 8.1.a n%20Evictions%20Extension%20%28tmp%29.pdf r Q Packet Pg. 373 8.1.a a� m L O N N N N V d r 7 E E O u N N v L O N d 7 E E O U c m E t v O r r Q Packet Pg. 374