2020-06-23 City Council - Full Agenda-2603o Agenda
Edmonds City Council
V
,HvREGULAR MEETING
VIRTUAL ONLINE MEETING
EDMONDS CITY COUNCIL MEETINGS WEB PAGE,
HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA
98020
JUNE 23, 2020, 7:00 PM
CITIZENS NOT WISHING TO PARTICIPATE IN AUDIENCE COMMENTS MAY CONTINUE TO MONITOR
THE LIVESTREAM ON THE CITY COUNCIL MEETING WEBPAGE, CABLE TV, OR TELEPHONE BY
CALLING (712) 775-7270, ACCESS CODE 583224.
CITIZENS WHO WOULD LIKE TO PARTICIPATE IN THE AUDIENCE COMMENT PORTION OF THE
MEETING MAY CONNECT VIA ZOOM AT ANY POINT BEFORE THE CONCLUSION OF THE AUDIENCE
COMMENT PERIOD. CITIZENS WILL SIT IN A VIRTUAL WAITING ROOM UNTIL THEIR TURN TO
SPEAK. WHEN THE CITIZEN ENTERS THE LIVE COUNCIL MEETING, THEIR TIME WILL BEGIN. THE
CLERK WILL BE THE TIME KEEPER AND PROVIDE A 30-SECOND WARNING AND A FINAL WARNING
WHEN THEIR TIME IS UP. THE CITIZEN WILL BE REMOVED AND THE NEXT SPEAKER WILL BE
ALLOWED IN.
CITIZENS MAY CONNECT WITH A COMPUTER OR SMART PHONE AT:
HTTPS://ZOOM. US/S/4257752525
OR JOIN THE MEETING BY PHONE AT:
888 475 4499 (TOLL FREE) OR 877 853 5257 (TOLL FREE) MEETING ID 425 775 2525
"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
1. CALL TO ORDER/FLAG SALUTE
2. LAND ACKNOWLEDGMENT
3. ROLL CALL
4. APPROVAL OF THE AGENDA
5. AUDIENCE COMMENTS (HTTPS://ZOOM.US/S/4257752525)
6. APPROVAL OF THE CONSENT AGENDA
Edmonds City Council Agenda
June 23, 2020
Page 1
1. Approval of claim, payroll and benefit checks, direct deposit and wire payments.
7. PRESENTATIONS
1. Youth Commission Recognition (10 min)
2. Community Services Resource Guide (10 min)
8. ACTION ITEMS
1. Wastewater Treatment Plant Incinerator Replacement & Carbon Recovery Project Update and
Recommendation (45 min)
2. Edmonds Cares Fund (45 min)
9. STUDY ITEMS
1. Boys and Girls Club Building Use Agreement Addendum No.1 (5 min)
2. Youth Commission Ordinance Amendments (10 min)
3. DSHS Development Disabilities Administration Interlocal Agreement Renewal (5 min)
4. June Financial Report (15 min)
5. Waiving Rent Payments for the Chamber of Commerce for July -September 2020 (10 min)
10. MAYOR'S COMMENTS
11. COUNCIL COMMENTS
ADJOURN
Edmonds City Council Agenda
June 23, 2020
Page 2
6.1
City Council Agenda Item
Meeting Date: 06/23/2020
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #242591 through #242680 dated June 18, 2020 for $232,669.40 and wire
payment of $7,948.82.
Approval of payroll checks #64200 through 64232 dated June 11, 2020 for $31,460.77, direct deposit
and checks #64233 through #64236 for $733,035.52, benefit checks #64237 through #64241 and wire
payments of $626,411.15 for the pay period June 1, 2020 through June 15, 2020.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claims 06-18-20
wire 06-18-20
FrequentlyUsedProjNumbers 06-18-20
payroll sick leave
payroll summary 06-15-20
payroll benefits 06-15-20
Packet Pg. 3
vchlist Voucher List Page:
06/18/2020 9:29:24AM City of Edmonds 0
L
3
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
.y
Amoun o
a
m
242591
6/18/2020
076040 911 SUPPLY INC
CM-2-1046
RETURN BALLISTIC SHIELDS
RETURN 4 SHIELDS - RESTOCK FE
U
001.000.41.521.22.35.00
-6,787.3� p
INV-2-2320
INV-2-2320 - EDMONDS PD - BALLI:
4 BALLISTIC SHIELDS
001.000.41.521.22.35.00
7,080.0(
Freight
U
001.000.41.521.22.35.00
130.0( -
10.4% Sales Tax
c
001.000.41.521.22.35.00
d
749.8z m
INV-2-2902
INV-2-2902- EDMONDS PD- TRIMBL
c
TRAUMA PLATE
001.000.41.521.22.24.00
20.0( o
CONCEALABLE CARRIER
L
001.000.41.521.22.24.00
80.0(
BALLISTIC PANELS_
001.000.41.521.22.24.00
855.0(
10.0% Sales Tax
001.000.41.521.22.24.00
95.5( o
Total:
2,222.9° >
0
L
242592
6/18/2020
065052 AARD PEST CONTROL
33810
WWTP: 6/15/20 PEST CONTROL SE
a
a
Pest Control Service
Q
423.000.76.535.80.41.00
73.0( c
10.4% Sales Tax
N
423.000.76.535.80.41.00
00
7.5�
Total:
80.55 c
242593
6/18/2020
000135 ABSCO ALARMS INC
75761
F.A.C.-LABOR/ SERVICE CALL ON E
E
F.A.C.-LABOR/ SERVICE CALL ON E
2
001.000.66.518.30.48.00
310.0( };
10.4% Sales Tax
y
001.000.66.518.30.48.00
32.2z E
Total:
342.2z U
co
Q
Page: 1
Packet Pg. 4
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 2
a�
L
3
Bank code :
usbank
c
�a
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun N
242594
6/18/2020
069751 ARAMARK UNIFORM SERVICES
1991785296
WWTP: 7/1/20 UNIFORMS,TOWELS
0
m
Mats/Towels
423.000.76.535.80.41.00
51.4E u
Uniforms: Jeanne - 3 Lab Coats $0.1'
L
423.000.76.535.80.24.00
1.4' '0
10.4% Sales Tax
423.000.76.535.80.41.00
5.3E
10.4% Sales Tax
423.000.76.535.80.24.00
0.1E
1991785297
PARKS MAINT UNIFORM SERVICE
c
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
56.5E
10.4% Sales Tax
001.000.64.576.80.24.00
5.8E o
Total:
L
120.W
a
242595
6/18/2020
077712 ARNIM, MEGAN
2005158.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
175.0( u
Total:
175.0( o
242596
6/18/2020
071124 ASSOCIATED PETROLEUM
0207551-IN
WWTP: PO 266 6/2/20 DIESEL FUE
1i
0
PO 266 ULSD #2 DYED - BULK fuel
a
423.000.76.535.80.32.00
1,546.2( Q
10.4% Sales Tax
423.000.76.535.80.32.00
160.8, N
Total
1,707.0: 00
242597
6/18/2020
070305 AUTOMATIC FUNDS TRANSFER
116076
OUT SOURCING OF UTILITY BILLS
UB Outsourcing area Printing 2,919
E
422.000.72.531.90.49.00
187.8z .m
UB Outsourcing area Printing 2,919
421.000.74.534.80.49.00
187.8z c
UB Outsourcing area Printing 2,919
E
423.000.75.535.80.49.00
193.5 U
UB Outsourcing area Postage 2,919
Q
Page: 2
Packet Pg. 5
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 3
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242597
6/18/2020
070305 AUTOMATIC FUNDS TRANSFER
(Continued)
421.000.74.534.80.42.00
566.2,'
UB Outsourcing area Postage 2,919
423.000.75.535.80.42.00
566.21
10.1 % Sales Tax
422.000.72.531.90.49.00
18.9,
10.1 % Sales Tax
421.000.74.534.80.49.00
18.9
10.1 % Sales Tax
423.000.75.535.80.49.00
19.5,1
Total :
1,759.1 <,
242598
6/18/2020
075217 BASLER, ANTHONY
51446
INTERPRETER - 9Z0915139
INTERPRETER - 9Z0915139
001.000.23.512.50.41.01
100.0(
51744
INTERPRETER - 9Z0940249
INTERPRETER - 9Z0940249
001.000.23.512.50.41.01
100.0(
Total :
200.0(
242599
6/18/2020
077718 BEARD, WILLIAM
2005164.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
160.0(
Tota I :
160.0(
242600
6/18/2020
077011 BECKER, ANDREA
2005157.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
107.5(
Total:
107.5(
242601
6/18/2020
069226 BHC CONSULTANTS LLC
0012300
WWTP: TO 6.2019 4/25-5/29/20
TO 6.2019 4/25-5/29/20
423.000.76.535.80.41.00
5,429.9�
Total :
5,429.95
242602
6/18/2020
069454 BOSS CONSTRUCTION INC
141421
BOSS CONSTRUCTION HYDRANT I
Page: 3
Packet Pg. 6
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242602 6/18/2020 069454 BOSS CONSTRUCTION INC (Continued)
242603 6/18/2020 074714 BUELL RECREATION LLC 200030
242604 6/18/2020 076240 CADMAN MATERIALS INC
242605 6/18/2020 018495 CALPORTLAND COMPANY
PO # Description/Account
Boss Construction Hydrant deposit re
421.000.245.110
Total
CITY PARK PLAYGROUND EQUIPM
CITY PARK PLAYGROUND EQUIPM
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
Total
5687806
ROADWAY - ASPHALT
ROADWAY - ASPHALT
111.000.68.542.31.31.00
10.0% Sales Tax
111.000.68.542.31.31.00
5688097
ROADWAY - ASPHALT
ROADWAY - ASPHALT
111.000.68.542.31.31.00
10.0% Sales Tax
111.000.68.542.31.31.00
5688402
ROADWAY - ASPHALT
ROADWAY - ASPHALT
111.000.68.542.31.31.00
10.0% Sales Tax
111.000.68.542.31.31.00
5688719
ROADWAY - ASPHALT
ROADWAY - ASPHALT
111.000.68.542.31.31.00
10.0% Sales Tax
111.000.68.542.31.31.00
94614852
STREET - GRAVEL
STREET - GRAVEL
Total
6.1.a
Page: 4
a�
L
3
c
�a
Amoun N
0
a
m
950.0( u
950.0( .`
N
m
2,151.2E v
223.7'
2,374.9E
c
�a
200.1 f
�a
a
20.0,
U
199.3� c
19.9, c
L
a
a
Q
159.3E "
0
N
15.9z 00
0
240.1 z E
24.0" U
878.9f
E
t
U
�a
Q
Page: 4
Packet Pg. 7
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 5
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
242605
6/18/2020
018495 CALPORTLAND COMPANY
(Continued)
111.000.68.542.61.31.00
273.0(
10.0% Sales Tax
111.000.68.542.61.31.00
27.3
94624288
STREET - CEMENT
STREET -CEMENT
111.000.68.542.61.31.00
546.0(
10.0% Sales Tax
111.000.68.542.61.31.00
54.6(
Total :
900.91
242606
6/18/2020
073029 CANON FINANCIAL SERVICES
21570435
WWTP: 6/20 MO CHG+ 5/20 METER
6/20 MO CHG+ 5/20 CONTRACT
423.000.76.535.80.45.00
2,228.7,
Tota I :
2,228.7 ,
242607
6/18/2020
077715 COOLBAUGH, JOHANNA
2005161.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
282.0(
Tota I :
282.0(
242608
6/18/2020
075967 CRONIN, TERESA SUAREZ
49797
INTERPRETER - 9Z1166164
INTERPRETER - 9Z1166164
001.000.23.512.50.41.01
106.7
Total :
106.71
242609
6/18/2020
006200 DAILY JOURNAL OF COMMERCE
3358370
E6GB.INVITATION TO BID
E6GB.Invitation to Bid
423.000.75.594.35.41.00
579.6(
Total :
579.6(
242610
6/18/2020
006626 DEPT OF ECOLOGY
RS-000000061
E7FG.ANNUAL SAM INVOICE 2020
E7FG.Annual SAM Invoice 2020
422.000.72.531.90.41.50
19,297.0(
Total:
19,297.0(
242611
6/18/2020
064531 DINES, JEANNIE
20-4018
CITY COUNCIL MEETING MINUTES
Page: 5
Packet Pg. 8
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 6
Bank code :
usbank
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun
242611
6/18/2020
064531
DINES, JEANNIE
(Continued)
city council meeting minutes 6/2 and
001.000.25.514.30.41.00
856.8(
Tota I :
856.8(
242612
6/18/2020
076172
DK SYSTEMS
25728
PUBLIC WORKS - PARTS/ IGNITION
PUBLIC WORKS - PARTS/ IGNITION
001.000.66.518.30.31.00
152.3'
10.4% Sales Tax
001.000.66.518.30.31.00
15.8z
Total :
168.1
242613
6/18/2020
075153
DOPPS, MARIA
06062020
INTERPRETER - XZ0274628
INTERPRETER - XZ0274628
001.000.23.512.50.41.01
100.8E
Total :
100.8E
242614
6/18/2020
077710
DREXLER, JULIE
2005155.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
82.0(
Tota I :
82.0(
242615
6/18/2020
007675
EDMONDS AUTO PARTS
1-105970
OLD PUBLIC WORKS - SUPPLIES
OLD PUBLIC WORKS - SUPPLIES
001.000.66.518.30.31.00
29.1
10.4% Sales Tax
001.000.66.518.30.31.00
3.0<
Total:
32.2(
242616
6/18/2020
073540
EDMONDS CHAMBER FOUNDATION
1028
WISH FUND REIMBURSEMENT CH)
Reimbursement WISH Fund business
001.000.39.565.10.41.00
6,323.0E
Total :
6,323.0E
242617
6/18/2020
076610
EDMONDS HERO HARDWARE
1689
PM SUPPLIES: PAINT
PM SUPPLIES: PAINT
001.000.64.576.80.31.00
41.9�
Page: 6
Packet Pg. 9
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher Date Vendor
242617 6/18/2020 076610 EDMONDS HERO HARDWARE
242618 6/18/2020 038500 EDMONDS SENIOR CENTER
242619 6/18/2020 008705 EDMONDS WATER DIVISION
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
10.4% Sales Tax
001.000.64.576.80.31.00
Tota I :
01
REIMBURSEMENT FOR SENIOR CC
Reimbursement for Senior Connect
001.000.39.565.10.41.00
Total
1-00025
WILLOW CREEK HATCHERY / METI
WILLOW CREEK HATCHERY WATE
001.000.64.576.80.47.00
1-00575
OLYMPIC BEACH SPRINKLER / ME-
OLYMPIC BEACH SPRINKLER / ME-
001.000.64.576.80.47.00
1-00825
BRACKETT'S LANDING RESTROON
BRACKETT'S LANDING RESTROON
001.000.64.576.80.47.00
1-00875
SPRINKLER 21 MAIN ST/ METER 11
SPRINKLER 21 MAIN ST / METER 11
001.000.64.576.80.47.00
1-02125
SUNSET & CASPER SPRINKLER/ M
SUNSET & CASPER SPRINKLER/ M
001.000.64.576.80.47.00
1-03710
SPRINKLER 290 MAIN ST/ METER
SPRINKLER 290 MAIN ST / METER
001.000.64.576.80.47.00
1-03900
SPRINKLER 290 DAYTON ST / METE
SPRINKLER 290 DAYTON ST / METE
001.000.64.576.80.47.00
1-05125
SPRINKLER 101 2ND AVE N / METE
SPRINKLER 101 2ND AVE N / METE
001.000.64.576.80.47.00
1-05285
SPRINKLER 102 W DAYTON ST / MI
SPRINKLER 102 W DAYTON ST / MI
6.1.a
Page: 7
a�
L
3
c
�a
Amoun N
0
a
m
4.31 U
46.3E
N
m
20,000.0(
20,000.0(
m
c
a�
398.5(
0
160.2- a
E
731.1-
0
Ta
57.4< o
L
a
a
Q
61.9Z
0
N
61.9�
0
E
107.5" .T
U
c
75.6z E
t
U
�a
Q
Page: 7
Packet Pg. 10
6.1.a
vchlist Voucher List Page: 8
06/18/2020 9:29:24AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
a�
L
3
c
�a
Amoun y
242619 6/18/2020 008705 EDMONDS WATER DIVISION (Continued)
0
001.000.64.576.80.47.00
as
52.8E -0
1-05340
SPRINKLER 190 DAYTON ST / METE
SPRINKLER 190 DAYTON ST / METE
L
001.000.64.576.80.47.00
102.9E
1-05650
CITY PARK SPRINKLER/ METER 71.
CITY PARK SPRINKLER/ METER 71.
d
001.000.64.576.80.47.00
52.8E U
1-05675
CITY PARK MAINTENANCE SHOP /
CITY PARK MAINTENANCE SHOP /
001.000.64.576.80.47.00
1,243.3(
1-05700
SPRINKLER @ 3RD/PINE / METER',
SPRINKLER @ 3RD/PINE / METER'
sa
001.000.64.576.80.47.00
52.8E p
1-09650
SPRINKLER 350 MAIN ST / METER i
L-,
SPRINKLER 350 MAIN ST / METER i
a
001.000.64.576.80.47.00
75.6z
1-09800
SPRINKLER 390 DAYTON ST / METE
SPRINKLER 390 DAYTON ST / METE
U
001.000.64.576.80.47.00
52.8E 0
1-10778
FOUNTAIN 490 MAIN ST/METER 75'
�a
FOUNTAIN 490 MAIN ST/METER 75'
o
L
001.000.64.576.80.47.00
266.8z a
1-10780
SPRINKLER 500 MAIN ST / METER !
Q
SPRINKLER 500 MAIN ST / METER!
001.000.64.576.80.47.00
o
75.6z N
1-16130
SPRINKLER 439 5TH AVE S / METEI
°r°
SPRINKLER 439 5TH AVE S / METEI
c
001.000.64.576.80.47.00
153.0'
1-16300
SPRINKLER 500 DAYTON ST / METE
E
SPRINKLER 500 DAYTON ST / METE
R
U
001.000.64.576.80.47.00
139.3 � ;
1-16420
LOG CABIN SPRINKLER / METER 6'
a�
LOG CABIN SPRINKLER / METER 6'
E
001.000.64.576.80.47.00
52.8E U
1-16450
CENTENNIAL PLAZA SPRINKLER 1
Q
Page: 8
Packet Pg. 11
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242619 6/18/2020 008705 EDMONDS WATER DIVISION (Continued)
1-16630
1-17475
1-19950
1-36255
242620 6/18/2020 077143 ENVIROISSUES INC 165-007-000-13
242621 6/18/2020 077723 ESTATE OF MARSHALL WELLS JR 3-27050
242622 6/18/2020 009350 EVERETT DAILY HERALD
PO # Description/Account
CENTENNIAL PLAZA SPRINKLER 1
001.000.64.576.80.47.00
SPRINKLER 575 MAIN ST/ METER'
SPRINKLER 575 MAIN ST/ METER'
001.000.64.576.80.47.00
SPRINKLER 590 DAYTON ST / METE
SPRINKLER 590 DAYTON ST / MET[
001.000.64.576.80.47.00
PINE STREET PLAYFIELD / METER
PINE STREET PLAYFIELD / METER
001.000.64.576.80.47.00
SPRINKLER 1141 9TH AVE S / METE
SPRINKLER 1141 9TH AVE S / METE
001.000.64.576.80.47.00
Total
E5J13.SERVICES THRU 5/31/2020
E5J13.Services thru 5/31/2020
421.000.74.594.34.41.00
E5JB.Services thru 5/31/2020
423.000.75.594.35.41.00
E5JB.Services thru 5/31/2020
422.000.72.594.31.41.00
Total
#770333RT UTILITY REFUND
#770333RT Utility refund due to
411.000.233.000
Total
EDH898428 E6GB.INVITATION TO BID
E6GB.Invitation to Bid
423.000.75.594.35.41.00
EDH899439 LEGAL AD
Legal Ad (PLN2020-0028)
6.1.a
Page: 9
a�
L
3
c
�a
Amoun N
0
a
m
85.9f u
L_
153.0<
m
U
52.8E
m
c
a�
107.9(
�a
0
52.8E `>,
4,428.2: a
E
U
735.3' o
0
735.3< o
L
a
a
735.31 Q
2,206.0( c
N
00
149.2 N
149.21 E
U
c
246.1 E E
t
U
�a
Q
Page: 9
Packet Pg. 12
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 10
Bank code :
Voucher
usbank
Date
Vendor
Invoice PO #
Description/Account
Amoun
242622
6/18/2020
009350
EVERETT DAILY HERALD
(Continued)
001.000.62.558.60.41.40
68.7E
Total:
314.9E
242623
6/18/2020
069042
EVERETT HYDRAULICS INC
0000028972
UNIT 43 - PARTS
UNIT 43 - PARTS
511.000.77.548.68.48.00
969.2z
Freight
511.000.77.548.68.48.00
45.4f
9.8% Sales Tax
511.000.77.548.68.48.00
99.4z
Total:
1,114.1E
242624
6/18/2020
009410
EVERETT STEEL INC
296408
UNIT 43 - PARTS
UNIT 43 - PARTS
511.000.77.548.68.31.10
198.9E
10.4% Sales Tax
511.000.77.548.68.31.10
20.6�
Total :
219.6(
242625
6/18/2020
066378
FASTENAL COMPANY
WAMOU59106
WATER/ SEWER - SUPPLIES
WATER/ SEWER - SUPPLIES
421.000.74.534.80.31.00
425.2E
WATER/ SEWER - SUPPLIES
423.000.75.535.80.31.00
425.2.E
10.4% Sales Tax
421.000.74.534.80.31.00
44.2E
10.4% Sales Tax
423.000.75.535.80.31.00
44.2,
Total:
938.9E
242626
6/18/2020
009815
FERGUSON ENTERPRISES INC
0884576
WATER/ SEWER - COVID SUPPLIE;
WATER/ SEWER - COVID SUPPLIE;
421.000.74.534.80.31.00
67.0(
WATER/ SEWER - COVID SUPPLIE;
423.000.75.535.80.31.00
66.9�
Page: 10
Packet Pg. 13
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 11
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
Amoun
242626
6/18/2020
009815 FERGUSON ENTERPRISES INC
(Continued)
10.4% Sales Tax
421.000.74.534.80.31.00
6.9
10.4% Sales Tax
423.000.75.535.80.31.00
6.9
Total:
147.9:
242627
6/18/2020
012199 GRAINGER
9545771355
PUBLIC WORKS - PARTS/ BATTER)
PUBLIC WORKS - PARTS/ BATTER)
001.000.66.518.30.31.00
125.1 E
10.4% Sales Tax
001.000.66.518.30.31.00
13.0,
9550938733
PUBLIC WORKS - PARTS
PUBLIC WORKS - PARTS
001.000.66.518.30.31.00
462.2�
10.4% Sales Tax
001.000.66.518.30.31.00
48.0�
Total :
648.5E
242628
6/18/2020
077722 GROSS, LAUREL
2005168.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
152.0(
Tota I :
152.0(
242629
6/18/2020
012900 HARRIS FORD INC
195737
UNIT 49 - PARTS/ HOUSING
UNIT 49 - PARTS/ HOUSING
511.000.77.548.68.31.10
36.8�
10.5% Sales Tax
511.000.77.548.68.31.10
3.8,
Tota I :
40.7E
242630
6/18/2020
061013 HONEY BUCKET
0551577923
ANWAY PARK HONEY BUCKET
ANWAY PARK HONEY BUCKET
001.000.64.576.80.45.00
864.8E
Total :
864.8E
Page: 11
Packet Pg. 14
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 12
a�
L
3
Bank code :
usbank
c
�a
Voucher
Date
Vendor
Invoice
PO # Description/Account
Amoun N
242631
6/18/2020
073548 INDOFF INCORPORATED
3349581
DESK, CHAIR, VERTICAL FILE
0
m
Stand up desk, chair and vertical file
512.000.31.518.88.35.00
2,265.4� u
10.4% Sales Tax
P
512.000.31.518.88.35.00
235.6" '0
3373160
OFFICE PARTITION: ARTS COMMIS
OFFICE PARTITION: ARTS COMMIS
001.000.64.571.21.31.00
t
236.5( u
10.4% Sales Tax
001.000.64.571.21.31.00
24.6( c
Total :
2,762.2( M
242632
6/18/2020
076917 JACOBS ENGINEERING GROUP INC
W3X8610007
WWTP: TO 1.2019 & TO 5.2019
TO 1.2019 ($3358.50) & TO 5.2019
0
423.000.76.535.80.41.00
7,180.5( j,
Total:
7,180.5( a
242633
6/18/2020
077709 JENSEN, ANGELA
2005154.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION: (
U
001.000.239.200
158.0E c
Total:
158.0(
242634
6/18/2020
077714 JOHNSON, MARIANNE
2005160.009
REFUND: CLASS CANCELLATION: (
0
a
REFUND: CLASS CANCELLATION: (
Q-
001.000.239.200
440.0( Q
Total :
440.0( N
00
242635
6/18/2020
075265 KBA INC
3005312
E7MA.SERVICES THRU 5/31/20
E7MA.Services thru 5/31/20
0
332.000.64.594.76.41.00
7,884.2,
E7MA.Services thru 5/31/20
126.000.64.594.76.41.00
4,445.51
E7MA.Services thru 5/31/20
125.000.64.594.76.41.00
6,668.3E
Total :
18,998.1 t
U
�a
Q
Page: 12
Packet Pg. 15
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher Date Vendor
242636 6/18/2020 016850 KUKER RANKEN INC
242637
242638
242639
242640
6/18/2020 077721 LANGE, GREG
6/18/2020 075016 LEMAY MOBILE SHREDDING
Voucher List
City of Edmonds
Invoice
INV-062757
4660805
H..e• .
4661322
6/18/2020 076001 LUCIE R BERNHEIM, ATTYAT LAW 27391
6/18/2020 074263 LYNNWOOD WINSUPPLY CO 037657 01
PO # Description/Account
FIELD SUPPLIES (CARLOCK)
Standard White Paint
001.000.67.518.21.49.00
Markal Lumber Crayon Orange
001.000.67.518.21.49.00
Glo Orange Paint
001.000.67.518.21.49.00
10.4% Sales Tax
001.000.67.518.21.49.00
Total :
REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
LEMAY MOBILE SHREDDING MAY 2
lemay mobile shredding may 2020
001.000.25.514.30.41.00
lemay mobile shredding may 2020
001.000.31.514.23.41.00
INV 4660916 - ACCT 2185-952778-8
SHRED 3 65 GAL BINS
001.000.41.521.10.41.00
LEMAY SHREDDING FOR MAY 202C
LEMAY SHREDDING MAY 2020
001.000.23.512.50.49.00
Total
CONFLICT COUNSEL - 7Z0811965
CONFLICT COUNSEL - 7Z0811965
001.000.39.512.52.41.00
Total
PM: IRRIGATION SUPPLIES
PM: IRRIGATION SUPPLIES
6.1.a
Page: 13
aD
L
3
c
�a
Amoun N
0
a
m
34.4, u
10.7-
N
5.7z
v
5.2�
56.1( c
d
c
�a
400.0( o
400.0( '5,
M
a
E
17.9E U
4-
0
17.9E
0
L
a
12.0< Q
0
N
34.5, 00
82.4E co
0
E
M
300.0(
300.0( c
aD
E
t
U
�a
Q
Page: 13
Packet Pg. 16
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher Date Vendor
242640 6/18/2020 074263 LYNNWOOD WINSUPPLYCO
242641 6/18/2020 077716 MACK, DONALD
242642 6/18/2020 020900 MILLERS EQUIP & RENTALL INC
242643 6/18/2020 021983 MOTOR TRUCKS INC
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
Total:
2005162.009 REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
324317B PM SUPPLIES: CHAIN
PM SUPPLIES: CHAIN
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
327633 PM: GENIE LIFT RENTAL
PM: GENIE LIFT RENTAL
001.000.64.576.80.45.00
10.4% Sales Tax
001.000.64.576.80.45.00
327868 TRAFFIC - SPRAYER FOR NEW PAI
TRAFFIC - SPRAYER FOR NEW PAI
111.000.68.542.64.31.00
10.4% Sales Tax
111.000.68.542.64.31.00
Total
ME163020 UNIT 119 - PARTS/ MIRROR
UNIT 119 - PARTS/ MIRROR
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
ME163047 UNIT 119 - PARTS/ MIRROR & CLAN
UNIT 119 - PARTS/ MIRROR & CLAN
511.000.77.548.68.31.10
6.1.a
Page: 14
a�
L
3
c
�a
Amoun y
0
a
aD
3,776.6' 'D
r
U
d
392.7, .L
4,169.31 N
m
z
U
200.0(
200.0( c
d
c
�a
39.8( —
0
4.1� a
E
722.4�
0
75.1 0
0
L
a
21.9E Q
2.2£ N
865.8( 00
0
E
49.3E 'm
5.1'
a�
E
z
29.0,
Q
Page: 14
Packet Pg. 17
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 15
Bank code :
Voucher
usbank
Date
Vendor
Invoice
PO # Description/Account
a�
L
3
c
�a
Amoun N
242643
6/18/2020
021983 MOTOR TRUCKS INC
(Continued)
0
m
9.8% Sales Tax
511.000.77.548.68.31.10
2.8E u
ME163058
UNIT 119 - PARTS/ BRACKET
L
UNIT 119 - PARTS/ BRACKET
511.000.77.548.68.31.10
3.0E
10.4% Sales Tax
511.000.77.548.68.31.10
0.3, v
Total :
89.7<
m
c
242644
6/18/2020
072746 MURRAYSMITH INC
20-2775.00-1
EOGA.SERVICES THRU 3/31/20
�
EOGA.Services thru 3/31/20
423.000.75.594.35.41.00
4,618.0(
20-2775.00-2
EOGA.SERVICES THRU 4/30/2020
EOGA.Services thru 4/30/2020
0
423.000.75.594.35.41.00
30,002.5E a
20-2775.00-3
EOGA.SERVICES THRU 5/31/2020
EOGA.Services thru 5/31/2020
423.000.75.594.35.41.00
24,450.5.' u
Total:
59,071.11 0
242645
6/18/2020
077724 NENA
300010461
NATIONAL EMERGENCY NUMBER (
Ta
>
0
National Emergency Number Compar
a
512.000.31.518.88.48.00
255.0( Q
Total :
255.0( "
0
N
242646
6/18/2020
077708 NORTHPOINT RECOVERY HOLDINGS
2005153.009
REFUND: RENTAL CANCELLATION:
ao
REFUND: RENTAL CANCELLATION:
001.000.239.200
400.0( o
Total:
400.0( E
242647
6/18/2020
074866 NORTHWEST PLAYGROUND EQUIPMEN PS70
BENCHES AND PLAQUE
2
U
BENCHES AND PLAQUE: 50% depo
127.000.64.575.50.31.00
111825.8E E
10.4% Sales Tax
127.000.64.575.50.31.00
1,229.8E
Q
Page: 15
Packet Pg. 18
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice
242647 6/18/2020 074866 074866 NORTHWEST PLAYGROUND EQUIP (Continued)
242648 6/18/2020 065720 OFFICE DEPOT 506414099001
242649 6/18/2020 075735 PACIFIC SECURITY
242650 6/18/2020 070962 PAULSONS TOWING INC
242651 6/18/2020 008400 PETTY CASH
32057
PO # Description/Account
Total
INV 506414099001 ACCT 90520437
PW OFFICE SUPPLIES - POST IT N,
001.000.65.518.20.31.00
10.4% Sales Tax
001.000.65.518.20.31.00
Total
SECURITY FOR MAY 2020
COURT SECURITY FOR MAY 2020
001.000.23.512.50.41.00
Total
1340 525-POL 2019 FORD EXPLORERTO
525-POL 2019 FORD EXPLORERTO
511.000.77.548.68.48.00
10.5% Sales Tax
511.000.77.548.68.48.00
Total
ADMIN PC 6-15-20
POLICE ADMIN PETTY CASH 6/15/2
REPLACEMENT DUTY BELT - GILGI
001.000.41.521.70.24.00
FUEL FOR CITY VEHICLE 20-4198
001.000.41.521.21.43.00
DEWALT TOOLS FOR POLICE GAR,
001.000.41.521.22.31.00
ONLINE TRAINING - SCHICK
001.000.41.521.40.49.00
JUROR MILEAGE - PECK
001.000.41.521.22.43.00
FOOD/WATER FOR ALERT -CIVIL UP
001.000.41.521.22.31.00
FOOD/WATER FOR PATROL -CIVIL L
001.000.41.521.22.31.00
6.1.a
Page: 16
aD
L
3
c
�a
Amoun y
0
13,055.7' 0
U
d
L_
130.0,
N
13.5- ow
143.5E r-
m
c
d
3,777.2( -a
3,777.2(
0
L
�a
98.5( a
E
10.3,
108.8d c
�a
0
L
66.0E a
Q
30.0E N
ao
76.8E
m
0
15.0(
M
4.6,
c
33.9( E
t
27.9E
Q
Page: 16
Packet Pg. 19
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
242651 6/18/2020 008400 PETTY CASH (Continued)
ARC RAIL HEADSET ADAPTER - SV
001.000.41.521.23.31.00
Tota I :
242652 6/18/2020 077711 PHILLIPS, JAN 2005156.009 REFUND: RENTAL CANCELLATION:
REFUND: RENTAL CANCELLATION:
001.000.239.200
Total
242653 6/18/2020 028860 PLATT ELECTRIC SUPPLY 0136670
FAC MAINT - SUPPLIES
FAC MAINT - SUPPLIES
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
OK84240
WWTP: PO 305 HOF All 066JFGQRF
PO 305 HOF Al066JFGQRR 4X FBI
423.000.76.535.80.48.00
10.4% Sales Tax
423.000.76.535.80.48.00
Tota I :
242654 6/18/2020 073231 POLYDYNE INC 1461090
WWTP: PO 266 6/15/20 POLYMER (1
PO 266 6/15/20 POLYMER (CLARIFI.
423.000.76.535.80.31.51
10.4% Sales Tax
423.000.76.535.80.31.51
Tota I :
242655 6/18/2020 076909 POWER DMS INC 36219
INV 36219 - CUSTA-15565 - EDMOI`
PUBLIC FACING DOCUMENT
001.000.41.521.10.41.00
10.4% Sales Tax
001.000.41.521.10.41.00
Total
6.1.a
Page: 17
Page: 17
Packet Pg. 20
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher Date Vendor
242656 6/18/2020 064088 PROTECTION ONE / ADT
Voucher List
City of Edmonds
Invoice
PO # Description/Account
134714209
ALARM MONITORING PUBLIC WOF
ALARM MONITORING PUBLIC WOF
421.000.74.534.80.42.00
ALARM MONITORING PUBLIC WOF
423.000.75.535.80.42.00
ALARM MONITORING PUBLIC WOF
422.000.72.531.90.42.00
ALARM MONITORING PUBLIC WOF
111.000.68.542.90.42.00
ALARM MONITORING PUBLIC WOF
511.000.77.548.68.42.00
ALARM MONITORING PUBLIC WOF
001.000.65.518.20.42.00
134714210
ALARM MONITORING PUBLIC WOF
ALARM MONITORING PUBLIC WOF
421.000.74.534.80.41.00
ALARM MONITORING PUBLIC WOF
423.000.75.535.80.41.00
ALARM MONITORING PUBLIC WOF
422.000.72.531.90.41.00
ALARM MONITORING PUBLIC WOF
111.000.68.542.90.41.00
ALARM MONITORING PUBLIC WOF
511.000.77.548.68.41.00
ALARM MONITORING PUBLIC WOF
001.000.65.518.20.41.00
134730100
ALARM MONITORING SNO-ISLE LIE
ALARM MONITORING SNO-ISLE LIE
001.000.66.518.30.42.00
10.4% Sales Tax
001.000.66.518.30.42.00
134730101
ALARM MONITORING - PARKS MAIL
ALARM MONITORING FOR PARKS I
001.000.66.518.30.42.00
ALARM MONITORING FOR PARKS I
6.1.a
Page: 18
aD
L
3
c
�a
Amoun N
0
a
m
50.9z u
50.9z
N
45.8z
v
58.5E Im-
(D
c
25.4 , m
c
22.9, f°
0
L
�a
32.9< a
E
32.9<
U
4-
29.6z 0
0
37.8 , o
a
a
16.4E Q
0
N
14.8" ao
0
92.8E E
9.6E
c
aD
27.5E t
U
�a
Q
Page: 18
Packet Pg. 21
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242656 6/18/2020 064088 PROTECTION ONE / ADT (Continued)
134730102
134730103
134730104
134730105
134730106
134730107
134730108
PO # Description/Account
001.000.64.576.80.42.00
ALARM MONITORING SNO-ISLE LIE
ALARM MONITORING SNO-ISLE LIE
001.000.66.518.30.42.00
ALARM MONITORING - FIRE STATIC
ALARM MONITORING FOR FIRE ST
001.000.66.518.30.42.00
ALARM MONITORING - FIRE STATIC
Alarm Monitoring for Fire Station #17
001.000.66.518.30.42.00
10.4% Sales Tax
001.000.66.518.30.42.00
ALARM MONITORING MUSEUM
ALARM MONITORING Museum - 12C
001.000.66.518.30.42.00
10.4% Sales Tax
001.000.66.518.30.42.00
ALARM MONITORING - WATEWATE
ALARM MONITORING WWTP - 200
001.000.66.518.30.42.00
10.4% Sales Tax
001.000.66.518.30.42.00
ALARM MONITORING - PUBLIC SAF
ALARM MONITORING - Public Safety
001.000.66.518.30.42.00
FIRE INSPECTION - PUBLIC SAFET
Fire Inspection - 650 Main St, Sno Isla
001.000.66.518.30.41.00
Fire Inspection - Old Public Works
001.000.66.518.30.41.00
Fire Inspection - fire station #6 8429
001.000.66.518.30.41.00
Fire Inspection - Fire Station #17. 27E
001.000.66.518.30.41.00
6.1.a
Page: 19
a�
L
3
c
�a
Amoun y
0
a
aD
27.5E 'D
U
d
L_
185.3"
N
m
34.1 1 U
m
c
70.9E
7.3E
0
L
116.9( a
E
12.1E
0
45.9E
0
L
4.7E a
Q
0
112.5( N
00
0
315.7,
198.2z 2
625.8( (D
E
z
55.4, U
Q
Page: 19
Packet Pg. 22
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242656 6/18/2020 064088 PROTECTION ONE / ADT (Continued)
242657 6/18/2020 071559 PUBLIC SAFETY SELECTION PC 1136
242658 6/18/2020 030780 QUIRING MONUMENTS INC 24175
24176
PO # Description/Account
Fire Inspection - Yost Pool 9535
001.000.66.518.30.41.00
Fire Inspection - Hist. Museum
001.000.66.518.30.41.00
Fire Inspection - Fire Station #20,
001.000.66.518.30.41.00
Fire Inspection - Public Safety, 250
001.000.66.518.30.41.00
Total
INV 1136 - EDMONDS PD - SUITABII
SUITABILITY ASSESSMENTS (4)
001.000.41.521.10.41.00
Total
MARKER/INSCRIPTION-SPECHT
MARKER/INSCRIPTION-SPECHT
130.000.64.536.20.34.00
MARKER/INSCRIPTION-SMITH
MARKER/INSCRIPTION-SMITH
130.000.64.536.20.34.00
Total
242659 6/18/2020 075737 ROBINSON, HUA 47699 INTERPRETER - 9ZO947522
INTERPRETER - 9ZO947522
001.000.23.512.50.41.01
Total
242660 6/18/2020 066964 SEATTLE AUTOMOTIVE DIST INC S3-5417315 UNIT 284 - PARTS/ SWITCH ASSEM
UNIT 284 - PARTS/ SWITCH ASSEM
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
S3-5466507 UNIT 436 - PARTS/ SWITCH ASSEM
UNIT 436 - PARTS/ SWITCH ASSEM
6.1.a
Page: 20
aD
L
3
c
�a
Amoun N
0
a
m
217.2( u
35.0,
N
257.2E
v
153.3z
3,025.1 ,
c
�a
500.0E o
500.0( '5,
M
a
E
704.0E U
4-
0
�a
575.0( c
1,279.0( a
a
Q
0
N
110.01 00
110.0:
0
E
M
43.7E
c
4.5E E
t
U
�a
Q
Page: 20
Packet Pg. 23
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
6.1.a
Page: 21
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
a�
L
3
c
�a
Amoun y
242660
6/18/2020 066964 SEATTLE AUTOMOTIVE DIST INC
(Continued)
0
511.000.77.548.68.31.10
as
43.7E -0
10.4% Sales Tax
511.000.77.548.68.31.10
m
4.5E .L
S3-5488443
UNIT 49 - PARTS/ ENGINE MOUNT
UNIT 49 - PARTS/ ENGINE MOUNT
511.000.77.548.68.31.10
12.8E
10.4% Sales Tax
U
511.000.77.548.68.31.10
1.3,
Total:
110.8! c
d
M
242661
6/18/2020 077713 SNITILY, EMILIE
2005159.009
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
�a
001.000.239.200
281.0( o
Total:
281.0( ">,
M
242662
6/18/2020 037375 SNO CO PUD NO 1
200202554
WWTP: 5/6-6/3/20 FLOWMETER 10(
a
5/6-6/3/20 FLOW METER 2400 HIGF
E
423.000.76.535.80.47.62
16.6( a
200650851
CITY PARK RESTROOMS
o
CITY PARK RESTROOMS
1i
001.000.64.576.80.47.00
17.7, c
200651644
PARK MAINTENANCE SHOP
a
PARK MAINTENANCE SHOP
°-
Q
001.000.64.576.80.47.00
201184538
HICKMAN PARK
N
HICKMAN PARK
ao
001.000.64.576.80.47.00
3.2E
201383270
CITY PARK GAZEBO
CITY PARK GAZEBO
N
E
001.000.64.576.80.47.00
17.7z 2
201453057
CIVIC CENTER PLAYFIELD LIGHTS
U
CIVIC CENTER PLAYFIELD LIGHTS
c
001.000.64.576.80.47.00
70.1E E
202114484
CITY PARK S RESTROOMS & SHEL
CITY PARK S RESTROOMS & SHEL
Q
Page: 21
Packet Pg. 24
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242662 6/18/2020 037375 SNO CO PUD NO 1 (Continued)
221732084
242663 6/18/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE Interlocal Agreement
242664 6/18/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE Short Plat
242665 6/18/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE Short Plat Recording
242666 6/18/2020 006630 SNOHOMISH COUNTY
242667 6/18/2020 068439 SPECIALTY DOOR SERVICE
242668 6/18/2020 039775 STATE AUDITOR'S OFFICE
77094
54295
L136924
PO # Description/Account
001.000.64.576.80.47.00
VETERANS PLAZA METER 1000597
VETERANS PLAZA METER 1000597
001.000.64.576.80.47.00
Total
INTERLOCAL AGREEMENT RECOR
Interlocal Agreement Recording for
001.000.25.514.30.49.00
Total
SHORT PLAT RECORDING FOR PLi
short plat recording for planning
001.000.25.514.30.49.00
Total
SHORT PLAT RECORDING FOR PLi
short plat recording for planning
001.000.25.514.30.49.00
Total
PARKS MAINT 5005 DUMP FEES
PARKS MAINT DUMP FEES
001.000.64.576.80.47.00
Total
CITY PARK BUILDING - SERVICE Ci
CITY PARK BUILDING - SERVICE G
001.000.66.518.30.48.00
10.4% Sales Tax
001.000.66.518.30.48.00
Total
05-2020 AUDIT FEES
05-2020 Audit Fees
001.000.39.514.20.41.50
6.1.a
Page: 22
a�
L
3
c
�a
Amoun y
0
a
aD
232.3E
U
d
105.2<
697.8(
m
107.5( c
107.5(
c
�a
190.5(
190.5( ca
a
E
U
188.5(
188.5( c
�a
0
a
a
975.0( Q
975.0( N
00
m
0
450.0(
46.8(
496.8(
c
W
E
z
2,498.0'
Q
Page: 22
Packet Pg. 25
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242668 6/18/2020 039775 STATE AUDITOR'S OFFICE (Continued)
242669 6/18/2020 071585 STERICYCLE INC 3005126542
242670 6/18/2020 077719 TANG, JIA 2005165.009
242671 6/18/2020 077717 TSUKIMURA, ELIZABETH 2O05163.009
242672 6/18/2020 077070 UNITED RECYCLING & CONTAINER 102082
102195
PO # Description/Account
05-2020 Audit Fees
111.000.68.543.30.41.50
05-2020 Audit Fees
421.000.74.534.80.41.50
05-2020 Audit Fees
422.000.72.531.90.41.50
05-2020 Audit Fees
423.000.75.535.80.41.50
05-2020 Audit Fees
423.000.76.535.80.41.50
05-2020 Audit Fees
511.000.77.548.68.41.50
05-2020 Audit Fees
512.000.31.518.87.41.00
Total
INV 3005126542 - CUST 6076358 - E
MONTHLY SERVICE CHARGE
001.000.41.521.80.41.00
Total
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
Total
REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
Total
STORM - DUMP FEES
STORM - DUMP FEES
422.000.72.531.10.49.00
ROADWAY - 3 WAY TOPSOIL
6.1.a
Page: 23
a�
L
3
c
�a
Amoun N
0
a
m
89.6E u
L
1,017.1� N
536.8,
U
1,303.51
c
270.7, m
c
165.3( f°
0
L
56.5z
5,937.7°
E
U
45 10.3E 0
10.3E
0
L
a
a
Q
160.0( .r
0
160.0( N
00
0
320.0( E
320.0( n
U
c
aD
135.0( t
U
�a
Q
Page: 23
Packet Pg. 26
vchlist
06/18/2020 9:29:24AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
242672 6/18/2020 077070 UNITED RECYCLING & CONTAINER (Continued)
97840
242673 6/18/2020 077354 URBAN WILD ANIMAL TRAINING LLC 8459 CANINE CLICKER
242674 6/18/2020 062693 US BANK
242675 6/18/2020 067865 VERIZON WIRELESS
242676 6/18/2020 067195 WASHINGTON TREE EXPERTS
242677 6/18/2020 075635 WCP SOLUTIONS
PO # Description/Account
ROADWAY - 3 WAY TOPSOIL
111.000.68.542.31.31.00
7.8% Sales Tax
111.000.68.542.31.31.00
ROADWAY - 3 WAY TOPSOIL
ROADWAY - 3 WAY TOPSOIL
111.000.68.542.31.31.00
7.8% Sales Tax
111.000.68.542.31.31.00
Total
8459 CANINE CLICKER CLASS INS-
8459 CANINE CLICKER CLASS INS-
001.000.64.571.22.41.00
Total
8574
SULLIVAN CC - 06/08/2020
COVID - 55 GALLON DRUM OF ALC
001.000.66.518.30.31.00
Total
9855698813
C/A 442201730-00001
iPad Cell Service Mayor's Office
001.000.21.513.10.42.00
Total
120-343
STREET - 8529 FREDERICK PL DEF
STREET - 8529 FREDERICK PL DE/
111.000.68.542.71.48.00
10.4% Sales Tax
111.000.68.542.71.48.00
Total
117245571
FAC MAINT - SUPPLIES/ DISINFECT
FAC MAINT - SUPPLIES/ DISINFECT
6.1.a
Page: 24
a�
L
3
c
�a
Amoun N
0
a
m
170.0( u
L
13.2E
N
m
t
150.0( u
11.7( c
479.9E
c
�a
0
226.8(
226.8( a
E
U
1,344.5" -
1,344.51 0
0
a
a
35.1 , Q
35.1: N
00
0
1,750.0(
182.0(
1,932.0(
aD
E
t
U
�a
Q
Page: 24
Packet Pg. 27
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher Date Vendor
242677 6/18/2020 075635 WCP SOLUTIONS
242678 6/18/2020 077720 WEISBROD, KYLE
242679 6/18/2020 075926 WESTERN EXTERMINATOR
242680 6/18/2020 011900 ZIPLY FIBER
90 Vouchers for bank code : usbank
90 Vouchers in this report
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
11785933 COVID - FACE MASKS
COVID - FACE MASKS
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
Total :
2005166.009 REFUND: CLASS CANCELLATION:
REFUND: CLASS CANCELLATION:
001.000.239.200
Total
2920329 PS - BIMONTHLY SERVICE
PS - BIMONTHLY SERVICE
001.000.66.518.30.41.00
10.4% Sales Tax
001.000.66.518.30.41.00
Tota I :
425-775-1344 425-775-1344 RANGER STATION
425-775-1344 RANGER STATION
001.000.64.571.23.42.00
Tota I :
Bank total
Total vouchers
6.1.a
Page: 25
a�
L
3
c
�a
Amoun y
0
a
aD
199.0( 'D
r
U
d
20.7(
13
7,630.0(
U
793.5,
8,643.2 c
d
c
�a
160.0( o
160.0(
�a
a
E
103.9E
0
10.8 ii
114.7E p
L
Q
a
Q
73.0E N
73.0E 00
232,669.4( o
232,669.4( .M
c
a�
E
t
U
�a
Q
Page: 25
Packet Pg. 28
vchlist
06/18/2020 9:29:24AM
Bank code : usbank
Voucher Date Vendor
Voucher List
City of Edmonds
Invoice
PO # Description/Account
6.1.a
Page: 26
Amoun
Page: 26
Packet Pg. 29
6.1.b
vchlist
06/18/2020 10 :09 :43AM
Bank code : usbank
Voucher Date Vendor
6182020 6/18/2020 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
0881
UTM CC STMT MAY 2020
THERMOMETER/FACE MASKS - AN
001.000.23.512.50.31.00
HAND SANITIZER - AMAZON
001.000.23.512.50.31.00
SUPPLIES FOR OFFICE - AMAZON
001.000.23.512.50.31.00
1937
FLEET CC - 6/08/2020
AMAZON - E181 SR PARTS AMAZON
511.100.77.594.48.64.00
UPS - UNIT 112 SHIPPING CHARGE
511.000.77.548.68.49.00
HOME DEPOT - E181 SR SUPPLIES
511.100.77.594.48.64.00
WA STATE DEPT OF REVENUE - LI(
511.000.77.548.68.49.00
SMART FOODSERVICE - UNIT 119 F
511.000.77.548.68.31.10
PAYPALAURORA_DAUN - E181SR 1
511.100.77.594.48.64.00
AMAZON - FLEET SUPPLIES
511.000.77.548.68.31.20
1937
AMERICAN COOLING CREDIT MEM
American Cooling Systems Credit Me
511.000.77.548.68.35.00
2519
PD 1 CREDIT CARD 06/08/2020
PACKAGE TO WSP TOX LAB
001.000.41.521.10.42.00
3048
THOMPSON CC 06/08/2020
ENVELOPES, MEMO PADS, PENS
001.000.41.521.10.31.00
PACK OF THUMB DRIVES
001.000.41.521.10.31.00
ASSEMBLY FOR SWAT HELMETS
Page: 1
m
L
3
c
ea
Amoun 00
a
0
0
148.9, m
=a
57.9E Y
m
14.5< u
w
m
c
181.8E �
109.71
85.9,
�a
0_
545.7- E
.ii
32.9" U
4-
0
330.1 z i
0
L
70.5z 0-
Q
0
-775.0( N
0
m
0
18.7� m
L
3
117.7E
E
29.2z
�a
a
Page: 1
Packet Pg. 30
vchlist
06/18/2020 10:09:43AM
Bank code : usbank
Voucher Date Vendor
6182020 6/18/2020 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.41.521.23.31.00
HAND SANITIZER
001.000.41.521.10.31.00
WIRELESS ERGONOMIC MOUSE
001.000.41.521.11.35.00
TWO ERGONOMIC KEYBOARDS
001.000.41.521.11.35.00
4 BX PRESSBOARD DIVIDED FOLD
001.000.41.521.10.31.00
STAPLER - DETECTIVES
001.000.41.521.21.31.00
150 POLYETHYLENE GOWNS
001.000.41.521.22.31.00
3314
LAWLESS CC 06/08/2020
BUSHNELL TRAIL CAM DATA CHAR
001.000.41.521.10.42.00
3439
WAITE CC - 05/06/2020
TOTALLY PROMOTIONAL - FACE Mi
421.000.74.534.80.31.00
TOTALLY PROMOTIONAL - FACE Mi
423.000.75.535.80.31.00
3439
WAITE CC 6/08/2020
TOTALLY PROMOTIONAL - COVID V
421.000.74.534.80.31.00
TOTALLY PROMOTIONAL - COVID V
423.000.75.535.80.31.00
3439
WAITE CC 6/08/2020 CREDIT
GREEN RIVER CC - CREDIT FOR J/
421.000.74.534.80.49.00
4080
RICHARDSON CREDIT CARD 06/08
EVIDENCE DECONTAMINATED 20-f
001.000.41.521.21.41.00
4171
MCCLURE CREDIT CARD 06/08/202
CANVA SUBSCRIPTION - MCCLURE
6.1.b
Page: 2
m
L
3
c
Amoun
.y
0
a
44.1
15.4E
=a
28.6E ui
Y
m
96.2E
77.3, m
c
aD
19.8E
c
�a
179.3z —
0
�a
a
9.9E E
U
111.4E o
R
111.4E o
L
a
a
Q
0
N
527.1( 00
co
0
m
-475.0( •3
c
44.4z E
t
�a
a
Page: 2
Packet Pg. 31
vchlist
06/18/2020 10:09:43AM
Bank code : usbank
Voucher Date Vendor
6182020 6/18/2020 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.41.521.40.41.00
MARTINEZ DINNER 6/2 - EVOC
001.000.41.521.40.43.00
MARTINEZ BREAKFAST 6/3 - EVOC
001.000.41.521.40.43.00
MARTINEZ BREAKFAST 6/4 - EVOC
001.000.41.521.40.43.00
4787
DAWSON CREDIT CARD 06/08/202(
HOUSING -HOMELESS VICTIM 20-9;
001.000.39.565.40.41.00
4929
US BANK (DEV SVCS)
Amazon: Aerosol Smoke Detector Te
001.000.62.524.20.31.00
Seattle Times monthly subscription
001.000.62.524.10.49.00
Amazon: Adj ipad stand (SHope)
001.000.62.524.10.35.00
iHealth: Disposable Ear Loop KN95 1
001.000.62.524.10.31.00
Amazon: Lap Desk (to assist CWayla
001.000.62.524.10.35.00
Amazon: permit coord cell phone cas
001.000.62.524.10.35.00
Amazon: permit coord cell phone cas
001.000.62.524.10.31.00
Zoom: Dev Svcs monthly subscriptio
001.000.62.524.10.49.00
Adobe: BShipley Creative Cloud Mon
001.000.62.524.10.49.00
Adobe: AGroll Creative Cloud Montly
001.000.62.524.10.49.00
Amazon: Qty 2 Webcam w/microphor
001.000.62.524.10.35.00
Amazon: Qty 2 Webcam w/microphor
6.1.b
Page: 3
m
L
3
c
Amoun
.y
0
a
25.9(
14.6E m
=a
9.2< ui
Y
m
9.6,
w
m
444.3E (D
c
�a
143.4E —
0
43.5( sa
a
24.2, .E
ca
U
88.2E o
R
72.8E p
L
a
18.6� Q
12.0- N
00
220.6� co
0
m
33.1 - 3
33.1-
E
55.1
�a
Q
Page: 3
Packet Pg. 32
vchlist
06/18/2020 10:09:43AM
Bank code : usbank
Voucher Date Vendor
6182020 6/18/2020 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.62.558.60.35.00
Amazon: Web cam w/mic to do Zoon
001.000.62.558.60.35.00
Amazon: iPad case with keyboard for
001.000.62.524.10.35.00
Amazon: Dev Svcs supplies
001.000.62.524.10.31.00
5639
PAYFLOW PAYMENT PROCESSOR
Payflow payment processor
001.000.62.524.20.49.00
Payflow payment processor
001.000.62.558.60.49.00
Payflow payment processor
001.000.67.518.21.49.00
5923
SURVEY MONKEY SUBSCRIPTION
Survey Monkey subscription 5/19/20-
001.000.61.557.20.49.00
8017
ENG CREDIT CARD MAY 2020
Camera (Lynch)-
001.000.67.518.21.49.00
Synchro Annual Fee
001.000.67.518.21.49.00
EOCA.Construction Notice
112.000.68.542.30.41.00
EOCA.Construction Notice
125.000.68.542.30.41.00
EOCA.Construction Notice
126.000.68.542.30.41.00
8305
WILLIAMS CC 6/08/2020
PAYPAL/ DONNA STUART - COVID/
001.000.66.518.30.31.00
APPLE ITUNES - MONTHLY CHARG
001.000.65.518.20.31.00
9821
GREENMUN CC 06/08/2020
6.1.b
Page: 4
m
L
3
c
Amoun
.y
0
a
55.1
55.1
=a
59.6( ui
Y
m
63.7,
w
m
10.5( (D
10.5(
10.5( o
�a
a
423.91 .E
R
U
0
153.3E
0
398.2 a
a
Q
0
N
81.& 00
co
61.6, CD
L
3
2,760.0(
E
0.9�
�a
a
Page: 4
Packet Pg. 33
vchlist
06/18/2020 10:09:43AM
Bank code : usbank
Voucher Date Vendor
6182020 6/18/2020 062693 US BANK
1 Vouchers for bank code : usbank
1 Vouchers in this report
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
WSPCA MEMBERSHIP - ROBINSON
001.000.41.521.26.49.00
APPLE MONTHLY CLOUD STORAGI
001.000.41.521.40.31.00
TLO MONTHLY SEARCHES 05/20
001.000.41.521.21.41.00
Total
Bank total
Total vouchers
6.1.b
Page: 5
m
L
3
c
Amoun
.y
0
a
m
50.0(
m
L
0.9�
N
Y
114.6(
7,948.8,
7,948.8:
c
7,948.8, m
c
�a
0
L
Q
E
V
4-
0
0
L
Q
a
N
00
t0
O
d
L
3
c
CD
E
a
Page: 5
Packet Pg. 34
6.1.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STM
174th St. & 71st Ave Storm Improvements
c521
EBFB
E
WTR
2017 Waterline Replacement Projects
i014
E6J13
R
Q-
m
STM
2018 Lorian Woods Study
s018
EBFA
L
3
SWR
2018 Sewerline Replacement Project
c492
E6GC
WTR
2018 Waterline Replacement Project
c493
E6JC'
STR
2019 Downtown Parking Study
s021
E9AC
Q.
m
STR
2019 Guardrail Install
i039
E9AB
U
STR
2019 Overlay Program
i036
E9CA
4)
STR
2019 Pedestrian Safety Program
i041
E9DB
is
ui
lid
SWR
2019 Sewerline Replacement Project (Phase 7)
c516
EBGA
U
STM
2019 Storm Maintenance Project
c525
EBFC
a�
r
WTR
2019 Swedish Waterline Replacement
c523
EBJA
m
c
STR
2019 Traffic Calming
i038
E9AA
STR
2019 Traffic Signal Upgrades
i045
E9AD
c
UTILITIES
2019 Utility Rate & GFC Update
s020
EBJB
c
L
WTR
2019 Waterline Overlay
i043
E9CB
a
WTR
2019 Waterline Replacement (Phase10)
c498
E7JA
STR
2020 Guardrail Installations
i046
EOAA
STR
2020 Overlay Program
i042
EOCA
c
STR
2020 Pedestrian Safety Program
i049
EODB
0
STR
2020 Pedestrian Task Force
s024
EODA
0-
a
STR
2020 Traffic Calming
i048
EOAC
Q
STR
2020 Traffic Signal Upgrades
i047
EOAB
N
STR
220th Adaptive
i028
EBAB
00
r
STR
228th St. SW Corridor Improvements
i005
E7AC
c
N
L
STR
238th St. Island & Misc. Ramps
i037
EBDC
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
E
z
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
o
L
STR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
'D
STR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
d
0
D
STR
84th Ave W Overlay from 220th to 212th
i031
EBCC
STR
89th PI W Retaining Wall
i025
E7CD
STR
ADA Curb Ramps
i033
EBDB
Li
STR
Admiral Way Pedestrian Crossing
i040
E9DA
STR
Audible Pedestrian Signals
i024
E7AB
m
E
z
STM
Ballinger Regional Facility Pre -Design
s022
E9FA
U
STR
Bikelink Project
c474
ESDA
r
r
Q
STR
Citywide Bicycle Improvements Project
i050
EODC
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
Revised 6/16/2020
Packet Pg. 35
6.1.c
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
PRK
Civic Center Playfield (Construction)
c551
EOMA
PRK
Civic Center Playfield (Design)
c536
EOMA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STIR
Edmonds Street Waterfront Connector
c478
ESDB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STM
Lake Ballinger Associated Projects
c436
E4FD
SWR
Lake Ballinger Trunk Sewer Study
sol 1
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STIR
Minor Sidewalk Program
i017
E6DD
STM
NPDES (Students Saving Salmon)
m013
E7FG
GF
Official Street Map & Sidewalk Plan Update
s025
EONA
STM
OVD Slope Repair & Stabilization
m105
E7FA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
UTILITIES
Standard Details Updates
solo
ESNA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STIR
Sunset Walkway Improvements
c354
E1 DA
STIR
Trackside Warning System
c470
ESAA
STIR
Walnut St. Walkway (3rd-4th)
i044
E9DC
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
Revised 6/16/2020 Packet Pg. 36
6.1.c
PROJECT NUMBERS (By Engineering Number)
Engineering
Proiect
Proiect
Accounting
Funding
Number
Number
Proiect Title
EOAA
i046
2020 Guardrail Installations
STIR
EOAB
i047
2020 Traffic Signal Upgrades
i048
2020 Traffic Calming
STIR
EOCA
i042
2020 Overlay Program
MR
V EODA
s024
2020 Pedestrian Task Force
STIR
EODB
i049
2020 Pedestrian Safety Program
EODC
i050
Citywide Bicycle Improvements Project
STM
EOFA
c546
Seaview Park Infiltration Facility Phase 2
-
ase 2 Annual Storm Utility Replacement Project
SWR
EOGA
c548
Phase 8 Annual Sewer Replacement Proiect
nnual Water Utility Replacement Project ,
PRK
EOMA
c551
Civic Center Playfield (Construction)
c
c536
Civic Center Playfield (Design)
d
GF
EONA
s025
Official Street Map & Sidewalk Plan Update
STR
ElCA
c368
76th Ave W at 212th St SW Intersection Improvements
c�
—
0
STIR
E1 DA
c354
Sunset Walkway Improvements
c423
238th St. SW Walkway (100th Ave to 104th Ave)
Q'
E
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
4FD
c436
Lake Ballinger Associated Projects
c
STM
E41FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
0
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
Q
FAC
E4MB MMMA
Edmonds Fishing Pier Rehab
N
STR
ESAA
c470
Trackside Warning System
ao
■ ST
Bikelink Project
to
STIR
ESDB
c478
Edmonds Street Waterfront Connector
i
d
Seaview Park Infiltration Facility
E
3
SWR
ESGB
s0l l
Lake Ballinger Trunk Sewer Study
?
0
ESHA
WWTP Outfall Pipe Modifications
a
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
y
D
Five Corners Reservoir Re -coating
2+
UTILITIES ESNA
solo
Standard Details Updates
E6AA
Hwy 99 Gateway Revitalization
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
LL
STIR
E6DA ■c485
238th St. SW Walkway (Edmonds
STIR
E6DD
i017
Minor Sidewalk Program
Stormwater Comp Plan Update
Q
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
WSWV
E6GC
c49W
2018 Sewerline Replacement Project
Revised 6/16/2020
Packet Pg. 37
6.1.c
PROJECT NUMBERS (By Engineering Number)
Engineering Proiect
Proiect
Accounting
Funding
Number
Number
Proiect Title
WTR
E6J13
i014
2017 Waterline Replacement Projects
WTR
E6JC
c493
2018 Waterline Replacement Project
STIR
E7AB
i024
Audible Pedestrian Signals
i005 Iff
228th St. SW Corridor Improvements
STIR
E7CD
i025
89th PI W Retaining Wall
STIR
E7DC
Citywide Pedestrian Crossing Enhancements
.W&
STM
E7FA
m105
OVD Slope Repair & Stabilization
STM
E7FB
StorkDrain Improvements @ 9510 232nd St. SW
STM
E7FG
m013
NPDES (Students Saving Salmon)
MOP
E74A
Ir
2019 Waterline Replacement
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
c496
Waterfront Development & Restoration (Design)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
E8
220th Adaptiv
STIR
E8CA
i029
76th Ave W & 220th St. SW Intersection Improvements
E8CC
K-031
84th Ave W Overlay from 220th to 212th
STIR
E8DB
i033
ADA Curb Ramps
' 37
238th St. Island & Misc. Ramps
STM
E8FA
s018
2018 Lorian Woods Study
STM
E8FB
c521
174th St. & 71 st Ave Storm Improvements
STM
E8FC
c525
2019 Storm Maintenance Project
6
2019 Sewerline Replacement Project
WTR
E8JA
c523
2019 Swedish Waterline Replacement
s020
2019 Utility RaUMMFC Update
PM
E8MA
c282
Fourth Avenue Cultural Corridor
ir i038
2019 Traffic Calming
STIR
E9AB
i039
2019 Guardrail Install
s021
2019 Downtown Parking Study
STIR
HAD
i045
2019 Traffic Signal Upgrades
i036
2019 Overlay Program
WTR
E9CB
i043
2019 Waterline Overlay
i040
Admiral Way Pedestrian Crossing
STIR
E9DB
i041
2019 Pedestrian Safety Program
_
STIR
E9DC
im
Walnut St. Walkway (3rd-4
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
Revised 6/16/2020 Packet Pg. 38
6.1.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Protect
Protect
Accounting
Funding
Number
Number
Protect Title
PM
EBMA
c282
Fourth Avenue Cultural Corridor
STIR
E1 DA
c354
Sunset Walkway Improvements
STIR
E1 CA
c368
76th Ave W at 212th St SW Intersection Improvements
STIR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
Lake Ballinger Associated Projects
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STM
E4FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
STIR
ESAA
c470
Trackside Warning System
WTR
ESKA
c473
Five Corners Reservoir Re -coating
STIR
ESDA
c474
Bikelink Project
STIR
ESDB
c478
Edmonds Street Waterfront Connector
STM
ESFD
c479
Seaview Park Infiltration Facility
WWTP
ESHA
c481
WWTP Outfall Pipe Modifications
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
SWR
E6GC
c492
2018 Sewerline Replacement Project
WTR
E6JC
c493
2018 Waterline Replacement Project
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
PRK
E7MA
c496
Waterfront Development & Restoration (Design)
WTR
E7JA
c498
2019 Waterline Replacement
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
SWR
EBGA
c516
2019 Sewerline Replacement Project
STM
EBFB
c521
174th St. & 71st Ave Storm Improvements
WTR
EBJA
c523
2019 Swedish Waterline Replacement
STM
EBFC
c525
2019 Storm Maintenance Project
PRK
EOMA
c536
Civic Center Playfield (Design)
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
STM
EOFA
c546
Seaview Park Infiltration Facility Phase 2
STM
EOFB
c547
Phase 2 Annual Storm Utility Replacement Project
SWR
EOGA
c548
Phase 8 Annual Sewer Replacement Project
WTR
EOJA
c549
Phase 11 Annual Water Utility Replacement Project
PRK
EOMA
c551
Civic Center Playfield (Construction)
STIR
E7AC
i005
228th St. SW Corridor Improvements
WTR
E6JB
i014
2017 Waterline Replacement Projects
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
Revised 6/16/2020 Packet Pg. 39
6.1.c
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Protect
Accounting
Funding
Number
Number
Protect Title
STR
E6DD
i017
Minor Sidewalk Program
STR
E7AB
i024
Audible Pedestrian Signals
STR
E7CD
i025
89th PI W Retaining Wall
STR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STR
EBAB
i028
220th Adaptive
STR
EBCA
i029
76th Ave W & 220th St. SW Intersection Improvements
STR
EBCC
i031
84th Ave W Overlay from 220th to 212th
STR
EBDB
i033
ADA Curb Ramps
STR
E9CA
i036
2019 Overlay Program
STR
EBDC
i037
238th St. Island & Misc. Ramps
STR
E9AA
i038
2019 Traffic Calming
STR
E9AB
i039
2019 Guardrail Install
STR
E9DA
i040
Admiral Way Pedestrian Crossing
STR
E9DB
i041
2019 Pedestrian Safety Program
STR
EOCA
i042
2020 Overlay Program
WTR
E9CB
i043
2019 Waterline Overlay
STR
E9DC
i044
Walnut St. Walkway (3rd-4th)
STR
E9AD
i045
2019 Traffic Signal Upgrades
STR
EOAA
i046
2020 Guardrail Installations
STR
EOAB
i047
2020 Traffic Signal Upgrades
STR
EOAC
i048
2020 Traffic Calming
STR
EODB
i049
2020 Pedestrian Safety Program
STR
EODC
i050
Citywide Bicycle Improvements Project
STM
E7FG
m013
NPDES (Students Saving Salmon)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
STM
E7FA
m105
OVD Slope Repair & Stabilization
UTILITIES
ESNA
solo
Standard Details Updates
SWR
ESGB
sol l
Lake Ballinger Trunk Sewer Study
STR
E6AA
s014
Hwy 99 Gateway Revitalization
STM
E6FD
s017
Stormwater Comp Plan Update
STM
EBFA
s018
2018 Lorian Woods Study
UTILITIES
EBJB
s02O
2019 Utility Rate & GFC Update
STR
E9AC
s021
2019 Downtown Parking Study
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
STR
EODA
s024
2020 Pedestrian Task Force
GF
EONA
s025
Official Street Map & Sidewalk Plan Update
Revised 6/16/2020 Packet Pg. 40
6.1.c
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
GF
Official Street Map & Sidewalk Plan Update
s025
EONA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PRK
Civic Center Playfield (Construction)
c551
EOMA
PRK
Civic Center Playfield (Design)
c536
EOMA
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
174th St. & 71 st Ave Storm Improvements
c521
EBFB
STM
2018 Lorian Woods Study
s018
EBFA
STM
2019 Storm Maintenance Project
c525
EBFC
STM
Ballinger Regional Facility Pre -Design
s022
E9FA
STM
Dayton Street Stormwater Pump Station
c455
E4FE
STM
Lake Ballinger Associated Projects
c436
E4FD
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E7FA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STR
2019 Downtown Parking Study
s021
E9AC
STR
2019 Guardrail Install
i039
E9AB
STR
2019 Overlay Program
i036
E9CA
STR
2019 Pedestrian Safety Program
i041
E9DB
STR
2019 Traffic Calming
i038
E9AA
STR
2019 Traffic Signal Upgrades
i045
E9AD
STR
2020 Guardrail Installations
i046
EOAA
STR
2020 Overlay Program
i042
EOCA
STR
2020 Pedestrian Safety Program
i049
EODB
STR
2020 Pedestrian Task Force
s024
EODA
STR
2020 Traffic Calming
i048
EOAC
STR
2020 Traffic Signal Upgrades
i047
EOAB
STR
228th St. SW Corridor Improvements
i005
E7AC
STR
238th St. Island & Misc. Ramps
i037
EBDC
STR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
Revised 6/16/2020 Packet Pg. 41
6.1.c
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Protect Title
Number
Number
STIR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
ElCA
STIR
84th Ave W Overlay from 220th to 212th
i031
EBCC
STIR
89th PI W Retaining Wall
i025
E7CD
STIR
ADA Curb Ramps
i033
EBDB
STIR
Admiral Way Pedestrian Crossing
i040
E9DA
STIR
Audible Pedestrian Signals
i024
E7AB
STIR
Bikelink Project
c474
ESDA
STIR
Citywide Bicycle Improvements Project
i050
EODC
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
STIR
Edmonds Street Waterfront Connector
c478
ESDB
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STIR
Minor Sidewalk Program
i017
E6DD
STIR
Sunset Walkway Improvements
c354
E1 DA
STIR
Trackside Warning System
c470
ESAA
STIR
Walnut St. Walkway (3rd-4th)
i044
E9DC
STIR
220th Adaptive
i028
EBAB
SWR
2018 Sewerline Replacement Project
c492
E6GC
SWR
2019 Sewerline Replacement Project
c516
EBGA
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
SWR
Lake Ballinger Trunk Sewer Study
s0l l
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
UTILITIES
2019 Utility Rate & GFC Update
s02O
EBJB
UTILITIES
Standard Details Updates
solo
ESNA
WTR
2017 Waterline Replacement Projects
i014
E6JB
WTR
2018 Waterline Replacement Project
c493
E6JC
WTR
2019 Swedish Waterline Replacement
c523
EBJA
WTR
2019 Waterline Overlay
i043
E9CB
WTR
2019 Waterline Replacement
c498
E7JA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
Revised 6/16/2020 Packet Pg. 42
6.1.d
Hour Type
En
Hour Class
MISCELLANEOUS
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,023 (06/10/2020 to 06/10/2020)
Description
MISC PAY
Hours Amount
0.00 36,160.10
0.00 $36,160.10
Total Net Pay: $31,460.77
06/18/2020
Packet Pg. 43
6.1.e
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 970 (06/01/2020 to 06/15/2020)
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pav Correction
0.00
-71.28
112
ABSENT
NO PAY NON HIRED
80.00
0.00
121
SICK
SICK LEAVE
462.75
17,715.65
122
VACATION
VACATION
813.00
30,735.53
123
HOLIDAY
HOLIDAY HOURS
52.00
1,743.49
124
HOLIDAY
FLOATER HOLIDAY
33.00
1,263.71
125
COMP HOURS
COMPENSATORY TIME
124.25
4,518.76
129
SICK
Police Sick Leave L & 1
100.00
3,395.73
130
COMP HOURS
Holidav Compensation Used
9.00
315.00
131
MILITARY
MILITARY LEAVE
64.00
2,966.49
150
REGULAR HOURS
Kellv Dav Used
48.00
1,835.85
155
COMP HOURS
COMPTIME AUTO PAY
144.01
6,560.81
157
SICK
SICK LEAVE PAYOFF
292.12
23,066.06
158
VACATION
VACATION PAYOFF
269.21
21,257.06
160
VACATION
MANAGEMENT LEAVE
27.00
1,681.44
190
REGULAR HOURS
REGULAR HOURS
17,999.95
723,692.05
194
SICK
Emerciencv Sick Leave
34.00
1,512.68
195
REGULAR HOURS
ADMINISTRATIVE LEAVE
0.00
0.00
196
REGULAR HOURS
LIGHT DUTY
86.00
3,541.77
210
OVERTIME HOURS
OVERTIME -STRAIGHT
15.00
450.39
215
OVERTIME HOURS
WATER WATCH STANDBY
48.00
2,627.68
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
15.00
1,412.28
220
OVERTIME HOURS
OVERTIME 1.5
502.75
35,969.01
225
OVERTIME HOURS
OVERTIME -DOUBLE
6.75
485.37
400
MISCELLANEOUS
MISC PAY
0.00
94,815.10
410
MISCELLANEOUS
WORKING OUT OF CLASS
0.00
158.29
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
980.88
413
SHIFT DIFFERENTIAL
EMERGENCY DIFFERENTIAL 6'
0.00
32,600.98
414
SHIFT DIFFERENTIAL
EMERGENCY DIFFERENTIAL 3'
0.00
7,381.21
600
RETROACTIVE PAY
RETROACTIVE PAY
0.00
271.00
602
COMP HOURS
ACCRUED COMP 1.0
70.75
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
117.75
0.00
903
MISCELLANEOUS
CLOTHING ALLOWANCE
0.00
-75.00
06/18/2020
Packet Pg. 44
6.1.e
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 970 (06/01/2020 to 06/15/2020)
Hour Type Hour Class Description Hours Amount
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
80.53
acp
MISCELLANEOUS
Accreditation 1 % Part Time
0.00
9.85
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
174.00
boc
MISCELLANEOUS
BOC II Certification
0.00
94.50
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
79.30
col
MISCELLANEOUS
TRAINING CORPORAL
0.00
160.86
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
487.04
ctr
MISCELLANEOUS
CTR INCENTIVES PROGRAM
0.00
1.00
det
MISCELLANEOUS
DETECTIVE PAY
0.00
111.20
det4
MISCELLANEOUS
Detective 4%
0.00
927.38
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
480.01
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
837.62
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
5,339.52
fmla
ABSENT
FAMILY MEDICAL/NON PAID
34.00
0.00
fmis
SICK
FAMILY MEDICAL/SICK
27.00
707.83
fmly
VACATION
Family Medical Leave Vacation
8.75
229.38
hol
HOLIDAY
HOLIDAY
9.00
303.37
k9
MISCELLANEOUS
K-9 PAY
0.00
222.40
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
935.91
Ig10
LONGEVITY
LONGEVITY 5.5%
0.00
148.17
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
768.02
Ig12
LONGEVITY
Lonqevitv 9%
0.00
5,033.78
Ig13
LONGEVITY
Lonqevitv 7%
0.00
1,421.71
Ig14
LONGEVITY
Lonqevitv 5%
0.00
1,137.00
Ig15
LONGEVITY
LONGEVITY 7.5%
0.00
381.68
Iq4
LONGEVITY
Lonqevitv 1 %
0.00
421.00
Ici5
LONGEVITY
Lonqevitv 3%
0.00
682.69
Iq6
LONGEVITY
Lonqevitv .5%
0.00
324.39
Iq7
LONGEVITY
Lonqevitv 1.5%
0.00
305.69
Iq9
LONGEVITY
Lonqevitv 3.5%
0.00
193.99
nds
MISCELLANEOUS
Public Disclosure Specialist
0.00
101.78
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
2,132.21
prof
MISCELLANEOUS
PROFESSIONAL STANDARDS ;
0.00
173.48
06/18/2020
Packet Pg. 45
Hour Type Hour Class
sdp
MISCELLANEOUS
sqt
MISCELLANEOUS
sro
MISCELLANEOUS
st
REGULAR HOURS
str
MISCELLANEOUS
traf
MISCELLANEOUS
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 970 (06/01/2020 to 06/15/2020)
Description Hours Amount
SPECIAL DUTY PAY
0.00
295.58
ADMINISTRATIVE SERGEANT
0.00
168.92
School Resource Officer
0.00
111.20
Serqeant Pay
0.00
126.69
STREET CRIMES
0.00
470.00
TRAFFIC
0.00
111.20
21,493.04 $1,048,498.87
Total Net Pay: $733,035.52
06/18/2020
Packet Pg. 46
6.1.f
Benefit Checks Summary Report
City of Edmonds
Pay Period: 970 - 06/01/2020 to 06/15/2020
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
64237
06/19/2020
epoa2
EPOA-POLICE
5,994.00
0.00
64238
06/19/2020
epoa3
EPOA-POLICE SUPPORT
681.64
0.00
64239
06/19/2020
flex
NAVIA BENEFIT SOLUTIONS
2,139.12
0.00
64240
06/19/2020
teams
TEAMSTERS LOCAL 763
4,789.00
0.00
64241
06/19/2020
icma
VANTAGE TRANSFER AGENTS 304884
4,594.96
0.00
18,198.72 0.00
Bank: wire - US BANK
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
3053
06/19/2020
awc
AWC
315,977.71
0.00
3055
06/19/2020
edm
CITY OF EDMONDS
120.00
0.00
3057
06/19/2020
us
US BANK
136,538.94
0.00
3058
06/19/2020
mebt
WTRISC FBO #N3177B1
121,756.34
0.00
3059
06/19/2020
wadc
WASHINGTON STATE TREASURER
27,699.37
0.00
3061
06/19/2020
pb
NATIONWIDE RETIREMENT SOLUTION
4,968.07
0.00
3063
06/19/2020
oe
OFFICE OF SUPPORT ENFORCEMENT
1,152.00
0.00
0.00
608,212.43
Grand Totals:
626,411.15
0.00
6/18/2020
Packet Pg. 47
7.1
City Council Agenda Item
Meeting Date: 06/23/2020
Youth Commission Recognition
Staff Lead: Shannon Burley
Department: Parks, Recreation & Cultural Services
Preparer: Shannon Burley
Background/History
June 2018 - Council established City's first Youth Commission
Council interviewed and appointed applicants in December 2018 & January 2019 (first appointment) and
June 2019 (second appointment).
Goal: to provide a place for teenagers to advocate for themselves and to bring attention to issues that
affect them; while providing youth an opportunity to gain governing skills; accountability and learn the
structure of local government.
Intent: to draft policy proposals to share with the Mayor and the City Council; organize forums
of Edmonds youth to better educate the City about the opinions of youth on civic issues and to
recognize accomplishments of youth and promote the value of youth in our community.
Staff Recommendation
No action, opportunity to recognize and appreciate six Youth Commission members for their service
Narrative
Today we bid farewell to six of the Youth Commissioners including the two who worked tirelessly to
form the Commission alongside then Council Member Mike Nelson.
Each member we will recognize today joined the Commission as part of the first round of appointments.
The five remaining members are eager to continue their work with the Youth Commission and it is our
goal with the proposed ordinance revisions later in the presentation to retain our five active members
and seat the remaining six vacant positions this Fall.
The Youth Commission has contributed to the City in a variety of ways including:
Support of the City of Edmonds Climate Action Plan
Planning Assistance for the Puget Sound Regional Council
Hosting Youth Forums on some of our most challenging topics
Participating in multiple volunteer projects throughout the City
Stephany Janssen - Youth Commission Chair, attending the University of Washington this Fall, plans to
Packet Pg. 48
7.1
pursue a double major in Political Economy and Philosophy.
Kaleb Nichols - Youth Commission Vice -Chair, attending the University of Arizona this Fall pursuing a
degree in Law and Policy.
Cole Albaugh - Entering his junior year at Edmonds Woodway High School
Alissa Berman - Attending Whitman College in the Fall, plans to double major in English and Philosophy
Emily Sanger - Attending the University of Washington's Foster School of Business this Fall
Caroline Wills - From Meadowdale High School, attending the University of Washington this Fall, plans
to study Public Health
Thank you all for your service.
Attachments:
Youth Commission Recognition Presentation
Packet Pg. 49
7.1.a
r
Q
Packet Pg. 51
7.1.a
r
Q
Packet Pg. 52
7.1.a
r
Q
Packet Pg. 53
7.1.a
Packet Pg. 54
7.1.a
r
a
Packet Pg. 55
7.1.a
r
Q
Packet Pg. 56
7.1.a
r
a
Packet Pg. 57
7.1.a
r
Q
Packet Pg. 58
7.1.a
r
Q
Packet Pg. 59
7.1.a
r
Q
Packet Pg. 60
7.2
City Council Agenda Item
Meeting Date: 06/23/2020
Community Services Resource Guide
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
Many individuals and families in Edmonds have not shared equally in the region's formerly robust
economy of our community and region, often finding themselves in need of assistance of various kinds
to help out with financial, mental, health, employment and other challenges. The COVID-19 pandemic
and associated economic crisis have exacerbated these challenges even further, resulting in residents
and businesses facing even more dire consequences.
Staff Recommendation
No action required.
Narrative
Fortunately, Edmonds is located in a generous region with many established social- and human -services
agencies that have recently stepped up to an even greater extent, offering existing and newly formed
programs that have responded to the greater needs within our community brought on by the COVID-19
crisis.
In order to help respond to increasing demands, City staff have prepared a comprehensive and indexed
listing of local and regional resources, categorized for such cohorts employees, seniors, veterans,
disabled, college students, homeless, health workers and first responders, and small businesses. It
provides web links to each organization offering financial aid, food, childcare, housing assistance, and
utility discounts. This resource will be made available on the City's website in at least three locations:
human services webpage, City Council webpage, and the COVID-19 resources webpage. This is intended
to be a "living document" that will be updated continuously with new and revised information. Staff will
also ensure that this resource be made public on social media and elsewhere to encourage residents to
learn more about these resources. (A spreadsheet containing the full listing of resources is attached
here.)
Thanks go to Council Legislative Assistant Maureen Judge, Human Services Program Manager Mindy
Woods, and Councilmember Kristiana Johnson for their work on compiling this valuable resource.
Attachments:
Community Resource Guide
Packet Pg. 61
7.2.a
Individuals/families/children
Program/Org
Service
Timeframe
Link/contact info
WA State DSHS
Food assistance through SNAP
Ongoing -supplemental COVID 19 funding
through end of May 2020
https://www.dshs.wa.gov/esa/community-services-
offices/basic-food
Temporary Assistance for Needy Families
Ongoing
https://www.dshs.wa.gov/esa/community-services-
off ices/tanf-and-support-services
Disaster cash assistance
4/17/20 -TBD
https://www.dshs.wa.gov/os/office-communications/media-
release/dshs-provide-disaster-cash-assistance-some-
washingtonians-beginning-april-17
Housing Assistance
Ongoing
https://www.dshs.wa.gov/esa/community-services-
offices/housing-and-essential-needs
Communications assistance: cell minute
vouchers
TBD
(877)501-2233
Washington Health Benefit Exchange
Providing affordable healthcare through
Apple Health to those impacted by COVID
19
Ongoing
https://www.wahbexchange.org/coronavirus-fags/
Women with Infants and Children WIC
Federal food program administered at state
and local level such as the Snohomish
Health District
Ongoing
https://www.fns.usda.gov/wic/wic-eligibility-requirements
Edmonds School District
Sack breakfast and lunch pick up
While the school district is closed due to
COVID 19
https://www.edmonds.wednet.edu/cros/0ne.aspx?portalld=3
06754&pageld=32139453
Edmonds School District
Nourishing Network provides supplemental
food for kids to take home
Ongoing when school is in session
https://foundationesd.org/programs/nourishing-network/
Snohomish County YMCA
Grab and Go breakfasts and lunches from
the Snohomish County YMCA
While the school districts are closed due to
COVID 19
https://ymca-snoco.org/covid
Verdant (211)
211 services offering basic food, utility
assistance, health insurance
Ongoing -with additional COVID 19 funding
https://verdanthealth.org/news/verdant-focused-on-
community-needs-in-covid-19-crisis/
Edmonds Food Bank
Food assistance - open limited hours
Ongoing -with additional COVID 19 funding
(425) 778-5833
Annie's Kitchen - Edmonds Lutheran
Church
In lieu of the weekly community dinners,
they are offering to -go meals every Wed. at
5pm
Ongoing
(425) 744-8090
Lynnwood Food Bank
Food assistance - open limited hours
Ongoing -with additional COVID 19 funding
http://www.lynnwoodfoodbank.org/
Westgate Chapel
Food assistance and clothing bank
Ongoing
https://westgatechapel.com/gatherings/new-heart-
ministries/food-clothing-bank-2/
d
d
U
L
3
O
rn
d
to
d
d
r
3
E
E
O
N
C
O
.y
d
IY
O
�7
d
U
L
O
N
d
r
c
3
E
E
O
V
C
O
E
s
U
r
Q
Packet Pg. 62
7.2.a
Individuals/families/children
Program/Org
Service
Timeframe
Link/contact info
Concern for Neighbors Food bank
Mountlake Terrace
Food assistance
Ongoing
(425) 778 7227
r
Q
Packet Pg. 63
7.2.a
Individuals/families/children
Program/Org
Service
Timeframe
Link/contact info
Korean Women's Association
Providing To -Go Box meals
Ongoing
https://www.]<wacares.orL
Trinity Lutheran Church
Operating a small food bank while the
church is closed; they will restart their free
Saturday breakfast program when the
church reopens.
TBD
(425)778-2159
Jean Kim Foundation and Verdant Health
Hygiene site
Shower facilities open seven days a week
Ongoing
19726 64th Ave W in Lynnwood
Bethesda Lutheran Church -MILT
In lieu of free meal, they are offering a food
bank on Sundays at 4pm
TBD
http://www.bethesdalcmt.com/gleaning-to-start-at-400-pm/
Food Lifeline
Distributing boxes of food at area malls
TBD
https://foodlifeline.org/free-food-at-local-malls-this-week
Washington Connection
Emergency food, cash, child care, long-term
care assistance
Ongoing
https://www.washingtonconnection.org/home/
WA State Dept. of Children, Youth &
Families
Emergency waivers for child care during the
COVID 19 pandemic
TBD
https://dcyf.wa.gov/coronavirus-covid-19
Community Foundation of Snohomish
County
Grants for food assistance and vouchers for
motels.
TBD
https://www.cf-sc.org/coronavirus-response-fund/
WA Kids in Transition
Providing sack lunches to homeless
children in the Edmonds and Everett
School Districts. Services include
emergency motel vouchers, emergency
closet, rent and utility assistance
Ongoing
https://washingtonkidsintransition.org/
WA State Governor
Governor Jay Inslee —ordered by
proclamation no residential or commercial
evictions
Until June 4, 2020
https://www.governor.wa.gov/sites/default/files/proclamatic
ns/20-19.1%20-%2000VID-
19%20Moratorium%20on%20Evictions%20Extension%20%28t
mp%29.pdf
Housing and Urban Development HUD
Emergency Mortgage assistance
TBD
https://www.consumerfinance.gov/ask-cfpb/if-i-cant-pay-my
mortgage-loan-what-are-my-options-en-268/
Snohomish Health District
Drive-thru COVID testing
TBD
https://www.snohd.org/503/Drive-Thru-Testing-Available-bv-
Appointm
a�
.3
d
U
3
O
N
d
N
d
2
d
r
3
E
E
O
N
C
O
.y
d
Q'
O
�7
d
V
L
O
N
m
r
3
E
E
O
V
C
O
E
s
U
r
r
Q
Packet Pg. 64
7.2.a
Individuals/families/children
Program/Org
Service
Timeframe
Link/contact info
CARES funded "Help with bills"
Phone & utility bill assistance
TBD
https://www.usa.gov/help-with-bills
WA State Dept. of Commerce
Emergency grants up to $1000 for rental
assistance
Available through October 20, 2020
https://www.commerce.wa.gov/open-grants-loans
Low income Energy Assistance Program
Ongoing
https://www.commerce.wa.gov/growing-the-
economy/energy/low-income-home-energy-assistance/
Snohomish PUD
Customer support plan, waived late
fees/Added payment arrangement options
March - TBD
https://www.snopud.com/Safety/covidl9/communitysupport
ashx?p=3793
Senior & Low income resident discounts on
utilities
Ongoing
https://www.snopud.com/account/discounts.ashx?p=1188
Volunteers of America
Priority assistance to families, seniors, and
disabled
Additional COVID 19 funding
https://www.voaww.org/covid-19-assistance
Informing Families
Non-profit providing COVID-related
resources for families
During COVID crisis
https://informingfamilies.org/covid-resources/
The Families First Coronavirus Response
Act (FFCRA)
Paid leave - Updated Family Leave Policies
Effective 4/1 and expires 12/31
https://www.dol.gov/agencies/whd/pandemic/ffcra-
employee -paid -leave
Red Cross
Psychological First Aid: Supporting Yourself
and Others During COVID-19
During the length of COVID 19
https://www.redcross.org/take-a-class/classes/psychological
first-aid%3A-supporting-vourself-and-others-during-covid
19/a6R3o0000014Z1g.html
Domestic Violence Services of Snohomish
County
24/7 hotline for those not feeling safe at
home
Ongoing
(425) 252-2873
Disaster Helpline
24/7 hotline
Ongoing
1-800-985-5990 or text TalkWithUs to 66746
Care Crisis Line
24/7 hotline
Ongoing
800-584-3578 or (425) 258-4357
Cell phone Providers including ATT & T-
Mobile
Unlimited data and discounts from leading
cell phone providers
Various deadlines based on provider
https://www.miottawa.org/Health/OCHD/pdf/COVID-19
Resources Cell Phone Providers.pdf
Assurance Wireless
Offering unlimited domestic calling and
texting and 20GB data
Through 6/30/20
https://www.assurancewireless.comZ
Consumer Cellular
Offering discounted plans and additional
free data usage
TBD
https://www.consumercellular.com/COVID19
Q
Packet Pg. 65
7.2.a
Individuals/families/children
Program/Org
Service
Timeframe
Link/contact info
Comcast/Xfinity
Offering free hotspots, unlimited data, no
disconnects or late fees
TBD
https://corporate.comcast.com/covid-19
Offering new Internet Essentials customers
2 free months of internet service to help
connect low-income families
During the COVID Crisis
https://www.internetessentials.com/covidl9?fbclid=IwAR2N
N4E1hhkWQITf9HpXgDiawBzslWeb
Frontier Cable/Internet
lOffering unlimited data usage
TBD
https.//frontier.com/resources/covid-19
Wave
Deferring payments and removing data
overage fees
TBD
�https://residential.wavebroadband.com/support/coronavirus/
r
Q
Packet Pg. 66
7.2.a
Employees
Program/Org
Service
Timeframe
Link/contact info
WA State Employment Security Dept.
Unemployment
Ongoing
https://esd.wa.gov/unemployment
WA State Dept. of Revenue
Tax filing deadlines, extensions, and relief
available now through the end of the
pandemic
TBD
https://dor.wa.gov/about/business-relief-during-covid-19
pandemic
US Government
Disaster unemployment assistance - federal
pass through to states
TBD
https://www.benefits.gov/benefit/597
US Dept. of Labor
Updated Family Leave Policies in effect -
The Families First Coronavirus Response
Act (FFCRA)
April 1 and expires December 31
https://www.dol.gov/agencies/whd/pandemic/ffcra-
employee paid leave
The Plate Fund
Emergency $500 grant assistance for
restaurant workers
TBD
https://www.theplatefund.com/apply
US Bartenders Guild
Emergency assistance for out of work
bartenders due to COVID-19
TBD
https://www.usbgfoundation.org/beap?fbclid=IwAR213a6glp
v7faN-YXyWiDm6vPVgynfkt rL-Mi3ZyVMLuL9WDQTDgRApAs
Pike Place Market Foundation Community
Safety Net
A fund available to people working, living or
accessing community services in Pike Place
Market in Seattle, Washington, who are
facing a sudden financial crisis
Ongoing
https://pikeplacemarketfoundation.org/what-we-do/market-
community safety net/
a>
d
c)
O
N
O
M
th
O
U
d
to
r
3
E
O
N
C
O
.y
a>
d
v
O
O
N
O
r
7
E
E
O
U
c
O
E
t
U
R
a
Packet Pg. 67
7.2.a
Seniors
Program/Org
Service
Timeframe
Link/contact info
Edmonds Senior Center
Delivering meals, online classes, helping
with small repairs and offering health and
wellness programs including telemedicine
Ongoing with additional COVID 19 funding
https://www.edmondswaterfrontcenter.ore/senior-
programs/health-and-wellness
Homage Senior Services
Meals on Wheels & Senior dining
re providing sack lunches and frozen
meals for seniors whose senior centers
have closed due to COVID 19. Emergency -
only home repair/social services/DART
transportation/TAP Transportation Asst.
Program
Ongoing with additional COVID 19 funding
www.homage.org/
Aging and Disability Network
Ongoing
https://homage.org/aging-and-disability-resource-network/
Care Transitions program- transitioning
home from a hospital/or in a Skilled
Nursing Facility - SERVICE TO COMBAT THE
COVID-19 HOSPITAL SURGE
Ongoing with additional COVID 19 funding
(425) 513-1900 or www.homage.com
Verdant
211 services offering basic food, utility
assistance, health insurance
Ongoing
https://verdanthealth.org/news/verdant-focused-on-
community-needs-in-covid-19-crisis/
Snohomish Co YMCA
1:1 Senior check in arranging for small
group conversations using social media
reducing isolation and depression.
During COVID 19 crisis
https://ymca-snoco.org/snoco-news/covid-response-fund/
Lynnwood Senior Center
Senior Check -in calls reducing isolation
During COVID 19 crisis
https://www.lynnwoodwa.gov/Community/Play-
Lynnwood/Lynnwood-Connects-Check-In-Calls
Shoreline/Lake Forest Park Senior Center
Meals on wheels, health consultation,
senior check ins, hot meals to go, wellness
tips email
During COVID 19 crisis
https://shorelinelfpseniorcenter.org/
Senior Farmers Market Nutrition Program
Snohomish County
Vouchers available for low-income seniors
to purchase fresh fruits and vegetables
from Snohomish Co farmers market
Seasonal on a lottery basis
https://www.snohomishcountywa.gov/1002 /Nutrition -
jPrograms
Korean Women Association
Providing To -Go Box meals
Ongoing with COVID 19
https://www.kwacares.ore/
Packet Pg. 68
7.2.a
Seniors
Program/Org
Service
Timeframe
Link/contact info
National Council on Aging
Assistance for seniors and the disabled
during the Covid 19 pandemic, providing
information on Meals, Medicare assistance,
eldercare locator and other services.
Ongoing
https://www.ncoa.org/covid-19/covid-19-resources-for-older-
adults
City of Edmonds
Combined Utility Discounts
Ongoing
http://www.edmondswa.gov/images/COE/Government/City
Council/Utility Billing Reduction App 2020.pdf
Snohomish PUD
Discounts on electric bill
Ongoing
https://www.snopud.com/account/discounts.ashx?p=1188
Olympic View Water & Sewer District
Combined Utility Discounts
Ongoing
https://olympicviewwater.com/?s=senior
Snohomish County
Property tax exemptions
Ongoing
https://snohomishcountywa.gov/328/Property-Tax
Exemptions
WA State Dept. of Revenue
Property tax exemptions
Ongoing
https://dor.wa.gov/content/property-tax-exemption-program-
senior -citizens -and -disabled -persons
Community Transit/Sound Transit/King
County Metro
Regional Reduced Fare Permit
Ongoing
https:Hmetro.kingcounty.gov/tops/accessible/pdf/RRFP-
info.pdf
Washington State Ferries
50% off for seniors
Ongoing
https://www.wsdot.wa.gov/Ferries/Fares/
AARP
List of restaurants that offer senior
discounts
Ongoing
https://www.aarp.org/food/entertaining/info-2017/senior
discounts-restaurants-fd.html
Fred Meyer
10% Senior Discount on first Tuesday of the
month
jOngoing
https://www.fredmeyer.com/
Packet Pg. 69
7.2.a
Veterans
Program/Org
Service
Timeframe
Link/contact info
Snohomish County Human Services
Department
Veterans Assistance Program
Ongoing
https://snohomishcountywa.gov/598/Veterans-Assistance-
Program
Disabled American Veterans (DAV)
Offering emergency grants during the
COVID 19 crisis
First come, first serve
https://www.day.or
PenFed Foundation
relief program for emergency
financial assistance. Grants can be used for
rent, mortgage, utilities, car payments
TBD
https://p2nfedfoundation.org/apply-for-
assistance/coronavirus-emergency-financial-assistance/
CARES funding to the Dept of Veteran's
Affairs VA
Increase access to telehealth for Veterans
During the length of COVID 19
https://www.va.gov/coronavirus-veteran-frequently-asked-
questions/#benefit-payments-claims-claim-
Dept. of Veteran's Affairs
Veteran's crisis line
Ongoing
https://www.mentalhealth.va.gov/coronavirusZ
Everett Helplink
Emergency assistance to Veterans
Ongoing
https://www.everetthelplink.org/yeterans-assistance-
program
National Council on Aging
Assistance for seniors and the disabled
during the Covid 19 pandemic, providing
information on Meals, Medicare
assistance, eldercare locator and other
services.
Ongoing
https://www.ncoa.org/covid-19/covid-19-resources-for-older-
adults
American Red Cross
Interactive workshops to help the military
community manage pandemic -related
Istress and learn healthy coping methods.
During the length of COVID 19
https://www.redcross.org/get-help/military-families/services-
for-veterans.html
r
Q
Packet Pg. 70
7.2.a
Disabled
Program/Org
Service
Timeframe
Link/contact info
WA State DSHS
Back-up caregivers and personal
emergency response system
During COVID crisis
https://www.dshs.wa.gov/sites/default/fi I es/D DA/d da/docu
ments/featured/Back%20up%20caregivers%20and%20PERS%
20External-April.pdf
ARC of WA
Providing resources to the disabled during
the COVID crisis
During COVID crisis
https://arcwa.org/covid-19/
Informing Families
Non-profit providing COVID-related
resources for families with disabled
children
During COVID crisis
https://informingfamilies.org/covid-resources/
WA State Dept. of Revenue
Property tax exemptions
Ongoing
https://dor.wa.gov/content/property-tax-exemption-
program -senior -citizens -and -disabled -persons
Aging and Disability Network
Providing seniors and adults with
disabilities services
Ongoing
https://homage.org/aging-and-disability-resource-network/
American Association on Health and
Disability
Providing resources to the disabled during
the COVID crisis
During COVID crisis
https://www.aand.us/covid-19/
Lynnwood Food Bank
Offers Assisted Service (is not a disables
service) is available between 11am and
11:30am on Wednesdays; for those in
wheelchairs, with oxygen, blind, or deaf,
over 80, or with state paid caregivers.
Ongoing
(425) 745-1635
Homage
Meals on Wheels for disabled -
providing sack lunches and frozen meals at
centers have closed due to COVID 19
Emergency -only home repair/social
services/DART transportation/TAP
Transportation Asst. Program
Ongoing with additional COVID 19 funding
Mountlake Terrace Senior Center
Offering drive up sack lunches served at
5pm Tuesdays
Ongoing with additional COVID 19 funding
Served a Creekside Church - (425) 778-4165
Department of Health Aged, Blind, or
Disabled (ABD)
Cash Assistance Program
Ongoing
https://www.dshs.wa.gov/esa/community-services-
off ices/aged-blind-or-disabled-abd-cash-assistance-program
d
.3
d
U
3
O
N
d
N
d
m
r
3
E
E
O
N
C
O
A
d
a�
d
U
L
3
O
N
d
r
3
E
O
V
C
O
E
t
U
a
Packet Pg. 71
7.2.a
Disabled
Program/Org
Service
Timeframe
Link/contact info
Federal/State partnership
Medicaid
Ongoing with additional COVID 19 funding
https://www.ssa.gov/disabilityresearch/wi/medicaid.htm
Disabled American Veterans (DAV)
Offering emergency grants during the
COVID 19 crisis
First come, first serve
https://www.day.or
WA State Office of Public Instruction
of Services to Students with
Disabilities During School Facility Closures
for COVID-19
During COVID crisis
https://www.kl2.wa.us/sites/default/files/public/specialed/p
ubdocs/Providing-Services-SWDs-School-Closures-QandA.pdf
National Council on Aging
Assistance for seniors and the disabled
during the Covid 19 pandemic, providing
information on Meals, Medicare
assistance, eldercare locator and other
Iservices.
jOngoing
https://www.ncoa.org/covid-19/covid-19-resources-for-older-
jaclultsZ
r
Q
Packet Pg. 72
7.2.a
College Students
For K-12 students, please see Indiv/Families and Children tab
Program/Org
Service
Timeframe
Link/contact info
Federal Student Aid
Student loan relief and deferment;
Suspension of payment
Loan relief through 9/30/20
https://studentaid.gov/manage-loans/lower-payments/get-
temporary relief
WA State Dept. of Financial Institutions
Student Loan forbearance
A minimum of 90 days of relief
https://dfi.wa.gov/news/press/student-loans-covidl9-relief
Edmonds Community College
CARES funding for emergency assistance
(due to overwhelming demand as of April
20, no longer taking requests check back
for updates)
Check back for updates
https://www.edcc.edu/safety/coronavirus-resources/cares-
emergency-assistance.html
Everett Community College
Funding form Federal CARES Act to award
up to a maximum of $750 each quarter for
Spring 2020, Summer 2020, Fall 2020, and
Winter 2021.
Program valid through Winter 2021
https://www.everettcc.edu/administration/cwt
security/security/emergency-management/resources/covid
19-novel-coronavirus/cares
University of Washington
Food pantry and emergency grants
Through the COVID crisis
htt s: www.washin ton.edu news 2020 04 28 food antr
emergency -grants -help -students -in -need -during -all -remote -
s rin -
quarter/?utm source=uwhp&utm medium=tiles&utm camp
aign=uw-food-pantry
COVID-19 Emergency Student Support
Funds
Ongoing with additional COVID funding
https://www.washington.edu/emergencvaid/
WA State Employment Security
Unemployment for students impacted by
COVID 19
Ongoing with additional COVID funding
https://esd.wa.gov/unemployment
Social Security Administration
Independent Students not claimed on their
parent's tax return may be eligible for a
stimulus check
Through the COVID crisis
https://www.ssa.gov/coronavirus/
as
.3
m
U
L
3
O
N
d
N
d
m
r
3
E
E
O
N
c
O
.y
d
O
d
U
3
O
N
d
r
3
E
E
O
V
C
O
E
s
v
r
r
Q
Packet Pg. 73
7.2.a
Homeless
For other health & human services, please see Indiv/families/children tab
Program/Org
Service
Timeframe
Link/contact info
Non-profit providing sack lunches to
homeless children in the Edmonds and
Everett School Districts. Services include
emergency motel vouchers, emergency
Kids in Transition
closet, rental and utility assistance
Ongoing
https://washingtonkidsintransition.or /
Provides emergency shelter, long-term
transitional housing, case management,
Cocoon House
advocacy, and prevention for teens.
Ongoing
www.cocoonhouse.org
Washington State Student and Youth
Homelessness COVID-19 Response Fund to
augment existing public dollars that will be
a
https://buildinchanges.org/covid 19 response
Building Changes partnership with
used to support students and youth and
the Raikes Foundation
young adults experiencing homelessness.
COVID emergency fund through the crisis
Shelter Snohomish County
ICold weather shelters
Seasonal - winter
https://www.snohd.org/471/Cold-Weather-Shelters
r
Q
Packet Pg. 74
7.2.a
Healthcare workers/First Responders
Program/Org
Service
Timeframe
Link/contact info
Snohomish County YMCA
Emergency child care for healthcare worker
Through the COVID 19 crisis
https://ymca-snoco.org/emergency-childcare
Boys and Girls Clubs of Snohomish County
Offering free emergency child care to healt
Through the COVID 19 crisis
https://becsc.org/
Childcare Aware
assisting healthcare workers find child care i
Through the COVID 19 crisis
https://childcareawarewa.org/families/#whotocall
r
Q
Packet-Pg. 75
7.2.a
Small Business
Program/Org
Service
Timeframe
Link/contact info
Edmonds Chamber Foundation
Providing emergency grants of up to $1000
to local businesses
Ongoing
http-.Ledmondschamberfoundation.org/wish-fund/
Small Business Administration
Small business disaster loan assistance; As
of May 5, approx. $135 billion in PPP
funding is still available for small
businesses.
Through the COVID crisis; first come, first
serve
https://www.sba.gov/page/disaster-loan-applications
WA State Governor Jay Inslee
Moratorium on residential and commercial
evictions
Until June 4, 2020
https://www.governor.wa.gov/sites/default/files/proclamatio
ns/20-19.1%20-%2000V I D-
19%20Moratorium%20on%20Evictions%20Extension%20%28t
mp%29.2df
Washington State Dept. of Revenue
Information about tax filing deadlines,
extensions, and relief available
Through the COVID crisis
https://dor.wa.gov/about/business-relief-during-covid-19
pandemic
Washington State Dept. of Commerce
Offeringemergency grants, disaster loans,
and other small business support
Through the COVID crisis
http://startup.choosewashingtonstate.com/links/crisis/covid-
19-resources/
US Chamber of Commerce
Providing guidance to reopen business
Through the COVID crisis
https://www.uschamber.com/co/small-business-coronavirus
Snohomish County
Small Business Relief, Recovery, and
Resiliency (R3) Grant Program. Grants of up
to $25,000 for small business with less than
20 employees and Priority will be given to
dining, retail, hospitality, arts and
entertainment, and service sector
establishments impacted between 3/1/20-
12/30/20
jApplications due 6/3/20
https://www.snohomishcountywa.gov/5600/COVID-19-
1 Business -Recovery
Workforce Snohomish County
I
I
I https://www.workforcesnohomish.org/snocograntZ
r
Q
Packet Pg. 76
8.1
City Council Agenda Item
Meeting Date: 06/23/2020
Wastewater Treatment Plant Incinerator Replacement & Carbon Recovery Project Update and
Recommendation
Staff Lead: Phil Williams
Department: Public Works & Utilities
Preparer: Phil Williams
Background/History
In August, 2014 City Council was presented with a plan to replace the Sanitary Sewage Sludge
Incinerator with a gasification system.
On April 10th, 2018, the Parks and Public Works Committee reviewed the incinerator replacement
project proposal and recommended it be placed on the April 17th City Council agenda for presentation,
discussion, and action.
On April 171h, 2018, the City Council approved the pre -design contract with DES for the Carbon Recovery
Project. The work was completed on time and within budget during 2018.
City Council authorized a contract and funding with the State Department of Enterprise Systems (DES)
for design of the WWTP Phase 6 Energy Conservation Project - Carbon Recovery in the 2019 budget.
City Council appropriated $11,037,000 in the 2020 budget for construction to begin.
On June 2nd, 2020 City Council received a presentation on the current status of the Incinerator
Replacement Project (Carbon Recovery Project). The presentation presented a summary of work done
to -date to identify and screen available options, described the significant design work done on the
short-listed options, and presented a recommended option for City Council to consider as the preferred
alternative. The comparisons included data on how the options actually work as well as how they
compare on initial cost, on -going maintenance costs, and environmental performance.
On June 9th, 2020 City Council received an additional presentation on this recommended project. Staff
was directed to again place the project on the Action Agenda for June 16th.
On June 16th Council reviewed some of the preliminary funding considerations for the project but due
to time constraints that discussion was unfinished. At the June 23 meeting Council will again review the
project and entertain taking action to approve the project as using an ESCO delivery model.
Staff Recommendation
Authorize the Mayor to sign all necessary documents between the City and the Department of
Enterprise Systems to deliver this project for the Guaranteed Maximum Cost of $26,121,040. Further
Council action in 2020 will likely include selling revenue bonds to support the project.
Narrative
The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to
combust solids before final disposal by landfilling. The SSI and all of its support equipment were
Packet Pg. 77
8.1
originally installed 30 years ago and are well beyond their originally expected useful life. The cost of
operating and maintaining this equipment has risen sharply in recent years due to increasingly stringent
federal air quality regulations The goal of these regulations is to bring all of the SSI systems across the
country up to New Source Performance Standards. They do this by limiting the expenditures an owner
can incur to keep these older systems running. Once these investments exceed a certain percentage of
the original installed cost of the system it must be replaced. We are already within 5 years of meeting
this trigger. USEPA does not want to see these older incinerators continue to operate. The increased
cost for regulatory compliance alone (sampling, testing, and reporting) currently exceeds $125,000 per
year. It is estimated that yearly maintenance and operation of the existing SSI is approximately
$800,000.
The bottom line is we are obligated to bring our air emissions up to the standards that a brand new
incinerator must now meet. Our choices are limited to: 1) putting in a new, modern incinerator or, 2)
using a more environmentally friendly biosolids management system. A new incinerator would likely be
more expensive than systems using gasification and pyrolysis but these newer technologies will cost less
to operate and maintain, at least one will have superior energy balances, and can significantly reduce
the City's carbon footprint. City Council Resolution No. 1389, which commits to achieving or exceeding,
at the local level, the goals established in the Paris Climate Accord, adds additional motivation to begin
development of the next generation biosolids processing and disposal system for our regional
Wastewater Treatment Plant.
Initial research, technical information requests, and evaluation (established via an RFQ process that
included proposals from across the USA) have revealed new technologies that can significantly improve
the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both
Pyrolysis or partial Gasification could meet the goal and intent of Resolution No. 1389. In addition,
either technology would significantly reduce operating, regulatory, and disposal expenses.
The idea of using Pyrolysis was first presented to WWTP staff in early 2019 ("Project A"). Project A
involves a two-step process: sludge drying and Pyrolysis. This two-step process creates a Class A dried
product and a "biochar" which are well established green renewable products. This two-step process is
intended to be "net -zero" or energy neutral, and the biochar byproduct could be used in City parks
and/or marketed as a soil conditioner or amendment. However, the details of Project A have since
proven to be unworkable because 1) the cost as originally estimated has climbed dramatically, 2)
current information tells us the process is not net -zero on energy consumption, and a new and
expensive building would need to be built at the plant to house the equipment.
The project team (City, Ameresco, DES staff) have remained committed to providing the City with a
project that meets the goals and intent of Resolution No. 1389 while also balancing both capital costs
and 0&M expense.
To this end, the City contracted with Ecoremedy, a gasification integrator, to conduct an initial design
effort to determine if their technology could be successfully deployed in Edmonds. This effort, which we
have referred to as Project B, also includes guaranteed performance language, a detailed and positive
energy balance, and a commitment to a single source of responsibility during performance
commissioning. Project B benefits from the lessons learned, the initial regulatory reports, and the
modeling, engineering reports, and design work that was prepared for Project A. Most of this
information is equally relevant to Project B. We estimate Project B is approximately 80% developed.
Packet Pg. 78
8.1
Ecoremedy has funded half of this design effort to date due to their confidence in being able to achieve
all defined project outcomes and bring additional value to the City.
With the help of our project design team, we have concluded this gasification approach offered by
Ecoremedy would be a better fit for Edmonds than the pyrolysis -only technology offered by
Bioforcetech and Centrisys. We are recommending the City move forward with finalizing a cost proposal
to implement this technology. In order to reduce financial and operational risks, and build upon the
recent success of prior energy -related projects, we are recommending use of an Energy Savings
Performance contract (ESPC) through DES to complete the design, construct, and performance test
Project B. ESPC projects are delivered with guaranteed not -to -exceed pricing, guaranteed performance
of the new systems, and guaranteed energy savings that are measured and verified.
Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an
appropriation of $250,000 for the Edmonds Carbon Recovery (Edmonds) Project.
Another benefit Project B will most likely provide to the City is a tax exemption from the Washington
State Department of Revenue due to the fact that Biochar is considered a marketable product. All
equipment and materials required to produce the sellable product qualify. We cannot at this point state
specifically what other items may qualify but we believe at least 50% of this tax burden will ultimately
be exempted.
Further Council action in 2020 will likely include selling revenue bonds to support the project.
Attachments:
Phase 6 City Council Presentation 5.26.20 R3 PHW3
Interagency Agreement with DES
Incinerator Replacement & Carbon Recovery Project CC 06_09_2020 PHW Final
Request for Contract -Contracts Information
Incinerator Replacement & Carbon Recovery Project CC 06_23_2020 PHW
20-793 City of Edmonds WWTP Request for Contract 06092020
2020793Aagrrw
2020793Bagrrw
2020793GconFundrw
2020793Gconrw
K52111AAamd2rw
Packet Pg. 79
8.1.a
CITY OF EDMONDS
CITY COUNCIL PRESENTATION
MAY 26, 2020
These projects have been completed in partnership with:
AMERESCO
Green * Clean ; Sustainable
WV ishingtun State Department of
Enterprise Servi s
Packet Pg. 80
PRESENTATION GOALS
• Conduct a brief overview of the various energy programs the WWTP has
participated in since 2012.
• Provide a brief overview of the ESCO process
• Discuss ESCO Phase 6 — including
the
Carbon Recovery
process, Resolution
1389 impacts, O&M expenses, and
the
ESPC contracting
methods
• Share evaluation of Project A and B
• Share staff recommendation and independent engineering review
• Answer questions.
These projects have been completed in
8.1.a
t. r)
EE
SCO
Gre
en • Cleun • Su itdhiwbbe
AbS rirml Glee Ocputh ..-Y
1 IS+G•# prir?er . ^rN±
f++. i x.4°
r
�V
L
L
3
m
«s
M
a
CO)
0
tV
to
tV
LO
L
r-
0
U
U
to
a�
0
0
E
M
0
a
Packet Pg. 81
ENERGY SAVINGS PERFORMANCE
CONTRACTING (ESPC)
• An ESPC is a contract between an energy services company
(ESCO) and the Washington State Department of Enterprise
Services (DES), under which the ESCO guarantees a not -to -
exceed cost, system performance, and energy savings to the
client (Edmonds).
• Under this program:
Major project risks are shifted from client to the ESCO.
- ESCO provides single -source of accountability and enhances
customer control of equipment & sub -contractor selection.
• DES manages contract and provides oversight
• Reduces future energy costs and uses the savings to pay for
infrastructure improvements implemented today.
These projecft have been cornpletsd in
E1 8.1.a
A1EFEC
Green • Cledn • Su whiub-
Waa inW4 $late ❑cput-K to'
Enterprise Service.
_
m
L
CU
M
M
O
N
W
N
LO
C
O
r
R
Q
Packet Pg. 82
PLANT ENERGY AND COST TRENDS
RESULTING FROM ENERGY PROJECTS
$400,000
$300,000
$200,000
$100,000
$0
Energy usage & demand trending downward,
while costs are trending upward due to RDC charges and rate increases
2011 2012 2013 2014 2015 2015 2017 2018 2019 2020
These projecft have been completed in
E! 8.1.a
1EFEC
Green • Cledn • SLc Ldhld E}'e
V6inF4o Swe❑cput-K t.o'
Enterprise a Tl r!
r
a�
L
CU
M
d
M
O
N
W
N
Do Nothing Case LO
c
0
RDC a
r
w— kW Costs N
a�
L
kWh Casts a
-kWh
0
Ift U
ESCO Phases >,
r
U
a�
rn
t
d
r
c
d
E
t
c�
R
r
Q
Packet Pg. 83
ENERGY INCENTIVES, GRANTS, AND
PERFORMANCE
These projects have been completed in
8.1.a
EE
SCO
Gre
en • Cleun • Su itdhiwbbe
AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm
xq°
r
V
L
3
m
«s
• 2010 Plant staff began working with SNO PUD and entered into an Energy Challenge — since
M
then we have received approximately $304,000 in PUD revenue to complete energy efficiency
projects. We anticipate the Carbon Recovery project incentive is estimated to be $20,000.
0
N
to
N
LO
C
• The project will receive a $250,000 grant from the Department of Commence.
• We anticipate another round of Department of Commerce funding this year.
rank very high.
L
a
The project should
O
U
r
U
to
a�
rn
t
d
.r
a
Packet Pg. 84
CITY COUNCIL OVERSIGHT -
These projects have been completed in
8.1.a
t. r)
AMERE
SCO
Gre
en • Cleun • Su itdhiwbbe
AbS rirml Glee Ocputh ..-Y
E IS+G•# prir?er . ^rN±
r
d
PATH TO SUSTAINABILITY
• August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long- N
term plan included a staged approach outlining a pathway for this next project.
M
• After successful completion of Phase 3 & 4 energy projects, we approached City Council with the
M
Phase 5 project which outlined the necessity of upgrading solids handling equipment in preparation for N
the future Carbon Recovery. N
LO
r_
O
• April 10, 2018: Parks and Public Works Committee reviewed the project and recommended it be placed
on the April 17th City Council agenda for presentation, discussion, and action.
• April 17, 2018: City Council approved the predesign effort
budget during 2018.
The work was completed on time and within o
U
U
co
• City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project - N
Carbon Recovery in the 2019 budget.
• In early 2019, the project team began development of Project B. Project B can reduce construction cost
significantly, does not require a new building, increases carbon recovery and reduces the Q
environmental impact of odor control Packet Pg. 85
PATHWAY TO SUSTAINABILITY
High Efficiency Blower
Project saves: 33,909/yr. and
345 tons CO2, equivalent to:
36.5 home's energy 799 barrels of
use for one N I ail consumed
Dewatering
Project saves: $133,211/yr. and
7
537 tons CO2, equivalent to:
56.7 home's energy 1,243 barrels of oil
use for one) consumed
These projects have been cornpletsd in
4. E1 8.1.a
MERE
Greed • Cledn • Sudai wb-
Aeration & Blower
1"
Project saves: $34,0621yr. and
264 tans CO2, equivalent to:
27.9 home's energy 611 barrels of
use for one yI ail consumed
Carbon Recovery
This phase will focus on the sewage sludge incinerator
efficiency. We are evaluating options to reduce operational
casts and the environmental footprint. Opportunities include
clean gasification and drying the biosolids to create a high -
nutrient soil amendment product.
V6inW4 Slade ❑cput-K t.o'
Enterprise Service.
d
R
i
H
L
CU
M
2
a
M
0
N
W
N
0
r-
d
c
3
0
U
r
U
to
a�
rn
t
d
E
M
r
Q
Packet Pg. 86
EDMONDS WWTP PROCESS FLOW
E'. R 5d--RErr--15
vE frAvE
R AV4
S L--J Wark
37 AGE
---------------
FKRI M.0.RY CLAVIFIE R AERATK:fW Oh ;It
--------------
H
AIWf IS LU DGE
A WSTE A{: rNATED
SLUDGE $7<MAGE
WASTE AMD RETURN ACTNIA.TED SLUDGE
DE'AATERED SL UDG�E
HQpFPER
FLrJ]D4ZEo BED
INCIMU ATOR
DE-WArt R9D SLR}G„E
These projects have been completed in
tint' L rf 8.1.a
-�AMERESC
Green • Clean • SuaLdhidb-
V6S inw4 Giale ❑cput-K t.o'
r
L
L
3
SiECONa4we CGARmER
a+
N
JF
ftf
i G4MTAG7 CF?FiV18 ER
M
a
M
O
tV
to
tV
Ul)
r—
IFO
Fl6aty'_ �.
EFF-UE VT R
a+
C
d
N
N
d
u
C
7
O
U
r
V
IF= NOER
t0
N
Y
m
Len
L
d
r
i
d
t
0
fir' • �
+�+
a
AS!H SENT TO LMD FILL
Packet Pg. 87
PROJECT DRIVERS
These projects have been completed in
8.1.a
t. r)
AMERESCO
Green • Cleun • Su itdhiwbbe
AbS rirml Glee Ocputh ..-Y
E IS+G•# prir?er . ^rN±
f++. i x.4°
r
V
L
L
3
m
ca
• Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair &
M
maintenance and emission controls - over $700,000/year
• The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years.
• The equipment was installed at a time when the need to reduce energy and reuse of bi-products was the no -
a focus.
• Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part
60 Subpart O.
• § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the
changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not
including the cost of land) updated to current costs. "
Packet Pg. 88
These projects have been completed in
t. r) 8.1.a
AMERE
Green • Cleun • Su tdhiwU%-
��'`�REGULATORY TRIGGER FOR REPLACEMENT *"'"`"
• Must meet New Source Performance Standards for air emissions (USEPA) at the point where
total investments in an existing, grandfathered incinerator (Edmonds) exceed 50% of its
original cost after factoring in inflation
*Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are nearing
43% at this time
• Spreadsheet calculations for this requirement are attached in agenda packet
C
L
L
ca
3
m
«s
eM
2
IL
M
O
tV
to
tV
LO
0
r-
0
U
r
U
to
a�
rn
t
d
r
c
m
E
t
v
.r
a
Packet Pg. 89
These projects have been completed in
8.1.a
AMERE
Green . Cleun . Su itdhiwU%-
AbS rirml Slate Ocputh ..0'
1 IS�G•# pris Service.
7" I qv.
BASIC OPTIONS AVAILABLE FOR REPLACEMENT
• Replace with a new incinerator
• Appeared to be the second most expensive option after initial screening
• Does not measurably improve environmental performance including Carbon footprint
• Regulations on incineration may well continue to get more stringent
• Build conventional digesters followed by production of EQ Biosolids for land application
Most common current approach
Edmonds does not have space for digesters on site
• Any expansion of our footprint in downtown would be very difficult
• Likely the most expensive option
• Wintertime management of land application systems
• Long-term costs of hauling and possibly storage are very high and energy intensive
• Does not address PFAS residues
d
R
L
L
CU
3
eM
a
M
0
tV
to
tV
LO
r_
0
U
U
to
0
0
0
0
0
a
Packet Pg. 90
BASIC OPTIONS AVAILABLE
• Pyrolysis/Gasification options
- Can produce a range of useable end products
• More energy efficient
• Reduce carbon emissions
• These approaches have been commercially available for many years
These projects have been completed in
t. r) 8.1.a
EE
Green • Cleun • S I'd,112
f++. Y4SsFiirFlSlale Ocputo'
GnSGpri?eSrT� ±
qv. �r'
r
V
L
L
3
eM
a
CO)
0
tV
to
tV
LO
• Most installations in this Country have been for organic wastes like agricultural manures, wood chips,
and other feedstocks. Examples using Municipal biosolids are limited but growing
U
Comparison of these two approaches environmentally and financially is the focus of this
presentation
U
E
a
Packet Pg. 91
OPTIONS A & B
•Option A— Pyrolysis
• Bioforcetech/Centrisys
• Produces dry, pelletized biochar
• One existing WWTP biosolids installation
*Option B
• Ecoremedy
These projects have been completed in
k �pri
8.1.a
AMERE
Green . Cletin . Su itdhiwU%-
*Enterprise Service! w
xq°
r
�V
L
L
3
m
«s
M
a
M
0
tV
to
tV
LO
r-
0
• Can potentially produce either Exceptional Quality (EQ) biosolids for direct land application, Biochar, or
U
mineral intensive dry residue with little to no remaining carbon
0
One existing WWTP biosolids installation
0
0
E
0
a
Packet Pg. 92
PROJECT A - PYROLYSIS
*To be added
These projects have been completed in
t8.1.a
. r)
AMERESCO
Green • Cledii • SlUSAdllwbe
k%bsrirgtol Glee Ocpu�r. o'
fnMtuprise Service. E
R •
L
L
3
m
ca
Packet Pg. 93
r
CITY STAFF RECOMMENDATION - PROJECT B
These projects have been completed in
4,1 E. rf 8.1.a
-�y AMERESCO
Green • Cledn • Su itdhidbbe
Y6inF4o Swe❑cput-K t.o'
Enterprise Seryioe.
R �
L
L
3
m
«s
t'M
2
a
CO)
O
tV
to
tV
LO
C
O
r
C
d
to
N
L
t_
O
U
r
U
to
a�
rn
t
a
c
m
r
Packet Pg. 94
Utilities
Utilities
Odor Control Chemicals
Polymer
Existing Incinerator
(Baseline)
$163056
$47o76
Project A
Pyro lys Is
e ntrisys
$ 193r47c-
$74o92
Project B
Gasification
Ecorernedy
$126,661
$3oOO
Savings of $341,247 can provide the revenue stream to
Screenings cover $5,250,000 in debt Service
Labor 1 (2.7% @ 20 years levelized)
Annual Maintenance $990951 $52oDDO 35oDOO
Regulatory $172o183 $120,,DDT $60,000
Unit
Total $/yr
Total $ f yr
al $fyr
al $/yr
al $/yr
Total $/yr
Total $/yr
Hauling
$36oDDD
0
$36,000
Total $/yr
u b 1 ota l All Costs r
9911F193
957P575
649P946
Packet Pg. 95
1 ota l
:t
W Project A Project
Higher construction costs. Lower construction and installation costs.
$190,630
(higher than baseline)
$0
Increased natural gas to dry biosolids
Higher trucking and chemical costs
Requires new building.
Integrates 12 vendor packages.
Double pieces of equipment needed.
Lower startup period.
$123,468
(lower than baseline)
$20,000 estimated from utility
Increases carbon recovery.
Utilizes screenings and biosolids as fuel.
Lower trucking and chemical costs.
Uses existing building footprint.
Meets City standards for controls, less
equipment.
Turn -key supplier.
Single -source technology supplier.
Longer start-up and commission period.
Ongoing optimization included.
BENEFITS OF PROJECT B - GASIFICATION
Most efficient, affordable to implement and lowest cost to
operate.
• Produces environmentally —friendly end product (biochar) while
generating its own thermal conversion from the biosolids. This
will move the City closer to achieving the goals established in
Resolution 1389
No acidic side stream or hazardous waste is produced
• Biochar will be purchased for land application in eastern WA.
The technology has been permitted by EPA as a non -
incineration process in other regions.
Ecoremedy successful biomass projects
These projects have been completed in
t, 8.1.a
.r)
AME E
Green • Cletin • f++. cm
S�iaiiiwL,%-
Y4SsFiirFlSlain baputo
GnSGpri?erN ±
x.4° �cm'
r
�V
L
L
3
m
ca
CO)
O
N
Australia 6 I
N 1
LO
r r O
PA d
L
a
O
a.
E
a
Packet Pg. 97
FUTURE ENERGY PROJECTS
• Influent pump replacement
• High efficiency motors for fans and pumps
• Energy management page and development of KPI's for daily
monitoring
-,Continued lighting upgrades
• Replace effluent gravity valve
These projects have been completed in
8.1.a
t. r)
EE
Green • Cletin • Su itdhiwU%-
xqT.
r
�V
L
L
d
rrI_
M
ACTION - NEXT STEPS
Request that the City Council instruct staff:
These projects have been completed in
8.1.a
t. r)
EE
SCO
Gre
en • Cleun • SuAdhiwbe
AbS rirml Glee Ocputh ..-Y
1 IS+G•# prir?er . ^rN±
f++. I x.4°
r
�V
L
L
3
m
ca
M
2
*To return next week with a specific set of performance guarantees and a M
Gmax price to replace Edmonds' aging SSI with a gasification system to
N
supplied by Ecoremedy (Project B).
n
L
•The requested action at that time would be to authorize the Mayor to sign
an agreement with the Department of Enterprise Systems for delivery of U
this project.
r
U
co
a�
rn
t
d
r
• Further Council action in 2020 will likely include selling revenue bonds to E
support the project.
a
Packet Pg. 99
8.1.a
c
a�
E
r
m
L
L
co
3
m
ca
M
2
d
M
w
O
N
w
N
LO
C
O
r
R
a+
C
d
N
N
L
u
r_
/O�
V
r
V
to
w
N
m
a.
r
E
0
a
Packet Pg. 100
8.1.b
State of Washington
ENERGY PROGRAM
Department of Enterprise Services
INTERAGENCY AMENDMENT
IAA No.:
K5211
P.O. Box 41476
Project No.
2020-157, 2020-793
Olympia, WA 98504-1476
Amendment No.
2
CITY OF EDMONDS
7110 210th Street SW
Date:
June 1, 2020
Edmonds, WA 98020
INTERAGENCY AMENDMENT
Between
CITY OF EDMONDS
And
WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES
The parties to this Amendment, the Department of Enterprise Services, Energy Program,
hereinafter referred to as "DES", and City of Edmonds, hereinafter referred to as the "CLIENT
AGENCY", hereby amend the Agreement as follows:
The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility
Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to
authorize the development of the energy services proposal.
1. TERM. The term of the agreement commences April 5, 2018, and ending on December 31,
2021 unless altered or amended as provided herein.
2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the
following services, for the following compensation, to Client Agency.
a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all
things necessary for or incidental to the performance of the work set forth in Attachment
"A" and Attachment "C", attached hereto and incorporated herein by reference. Unless
otherwise specified, DES shall be responsible for performing all fiscal and program
responsibilities as set forth in Attachment "A" and Attachment "C".
Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement.
2a.1 City of Edmonds Energy Upgrades / Various Building outlined in the McKinstry
Essention, LLC Energy Services Proposal dated May 5, 2020. Project No. 2020-157
2a.2 City of Edmonds WWTP Phase 6 Carbon Recovery outlined in the Ameresco,
Inc. Energy Services Proposal dated May 28, 2020. Project No. 2020-793.
Interagency Agreement No. K5211 Page] of 3
Packet Pg. 101
8.1.b
b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this
Agreement for each authorized project. Each Amendment will include a payment schedule
for the specific project.
Project Management Services (Attachment A): For Project Management Services
provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for
services based on the total project value per Project Management Fees Schedule set
forth in Attachment `B".
ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit
and Energy Services Proposal, decides not to proceed with an Energy/Utility
Conservation project that meets the CLIENT AGENCY's cost effective criteria, then
the CLIENT AGENCY will be charged a Termination Fee per Attachment `B". The
Termination Fee will be based on the estimated Total Project Value outlined in the
Energy Audit and Energy Services Proposal prepared by the Energy Services Company
(ESCO).
iii. Measurement & Verification Services (Attachment C): If measurement and
verification services beyond the first three years following the Notice of
Commencement of Energy Services are requested by the CLIENT AGENCY, and
provided by DES under Attachment "C" of this Agreement, the CLIENT AGENCY
will pay DES $2,000.00 annually for each year that monitoring and verification
services are provided.
c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO
shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed,
recommended approval, and sent the invoices to the CLIENT AGENCY for payment.
2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $51,600.00.
Anticipated billing date for this Amendment is December 31, 2020. Project No. 2020-
157.
2c.2 Energy Project Management Fee for the work described in Section 2a.2 is
$298,727.00. Anticipated billing date for this Amendment is December 31, 2021.
Project No. 2020-793.
The new total Agreement value is $350,327.00.
Sections d. through e. terms and conditions of the original Agreement remain in full force and
effect.
3. INVOICES; BILLING.
a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT
AGENCY upon substantial completion of each authorized project, unless a project
specified a Special Billing Condition in the Amendment. Substantial completion of the
project will include the delivery and acceptance of the notice of commencement of
energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the
services rendered in performance under this Agreement and shall reflect this Agreement
Interagency Agreement No. K5211 Page 2 of 3
Packet Pg. 102
8.1.b
and Amendment number. Energy Program will invoice for any remaining services within
60 days of the expiration or termination of this Agreement.
b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the
Energy Program within 90 days of receipt of properly executed invoice vouchers. The
CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an
invoice within 90 days.
c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall
include information as is necessary for Client Agency to determine the exact nature of all
expenditures. At a minimum, the invoice shall reference this Agreement and include the
following:
The date(s) such services were provided
Brief description of the services provided
Total invoice amount
d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically.
All sections above have been fully amended and are shown in their entirety.
All other terms and conditions of this Agreement remain in full force and effect. The
requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated
by reference herein.
Each party signatory hereto, having first had the opportunity to read this Amendment and discuss
the same with independent legal counsel, in execution of this document hereby mutually agree to
all terms and conditions contained herein, and as incorporated by reference in the original
Agreement.
City of Edmonds
Title
K5211IAAamd2rw
Date
Department of Enterprise Services
Energy Program
Roger A. Wigfield, PE
Energy Program Manager
Title Date
Interagency Agreement No. K5211 Page 3 of 3
Packet Pg. 103
8.1.b
ATTACHMENT A - OF WORK
Energy/Utility Conservation Projects
PROJECT MANAGEMENT SERVICES
Statewide Energy Performance Contracting Program
Energy Program will provide the following project management services for each specific
project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment
to this Agreement.
Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO)
consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state
agencies and school districts.
2. Assist in identifying potential energy/utility conservation measures and estimated cost
savings.
3. Negotiate scope of work and fee for ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project
funding.
5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's
Energy Services Proposal.
6. Review and recommend approval of ESCO energy/utility audits and Energy Services
Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review and recommend approval of the ESCO's invoice vouchers for payment.
9. Assist with final project acceptance.
10. Provide other services as required to complete a successful energy performance contract.
Interagency Agreement No. K5211
Packet Pg. 104
8.1.b
ATTACHMENT B - Fee Schedule
2019-21 Interagency Reimbursement Costs
for Project Management Fees to Administer Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION
5,000,001.......6,000,000
..................................
$68,800 ................................
25,700
4,000,001........
5,000,000...................................
67,700 ................................
25,400
3,000,001.......4,000,000
...................................
66,700 ................................
25,000
2,000,001.......3,000,000
...................................
62, 500................................
23,400
1, 5 00, 001.......2,
000, 000...................................
5 8, 3 00................................
21,800
1, 000, 001.......1,500,000
...................................
51, 600................................
19,300
900,001. ...
1,000,000...................................
43, 800................................
16,400
800,001.........
900,000...................................
41,300 ................................
15,400
700,001.........
800,000...................................
3 8,300................................
14,400
600,001.........
700,000...................................
3 6, 500................................
13,700
500,001.........
600,000...................................
3 3, 800................................
12,600
400, 001.........
5 00, 000...................................
3 0, 200................................
11,300
3 00,001.........400,000
...................................
25, 800................................
9,700
200,001 .........
300,000...................................
20,700 .................................
7,700
100,001.........
200,000...................................
14,400 .................................
5,400
50,001.........
100,000.....................................
7, 800.................................
3,500
20,001...........50,000
.....................................
4,200 .................................
2,000
The project management fee on projects over $6,000,000 is 1.15% of the project cost. The
maximum DES termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed
by DES's Energy Program.
2. Termination fees cover the selection and project management costs associated with managing
the ESCO's investment grade audit and energy service proposal. No termination fee will be
charged unless the CLIENT AGENCY decides not to proceed to construction based on an
energy services proposal that identifies projects that met the CLIENT AGENCY'S cost
effectiveness criteria.
3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT
AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be
invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT
AGENCY decides to proceed with the project then the Agreement will be amended per
Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost
Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further
obligation by the CLIENT AGENCY.
Interagency Agreement No. K5211 Rev. 4/5/ 18
Packet Pg. 105
8.1.b
ATTACHMENT C - SCOPE OF WORK
Energy/Utility Conservation Projects
MEASUREMENT & VERIFICATION SERVICES
Statewide Energy Performance Contracting Program
If requested DES will provide the following measurement and verification services following the
Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project:
1. Review the ESCO's annual Measurement and Verification (M&V) report for completeness
and accuracy. Review any ESCO guarantee compared to reported results and resolve
differences, if needed. Review and recommend approval of any ESCO invoice vouchers for
payment by the Client Agency.
2. Where necessary, review Client Agency facility operations including any changes in operating
hours, changes in square footage, additional energy consuming equipment and negotiate
changes in baseline energy use with the ESCO and the Client Agency that may impact achieved
energy savings.
3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the
annual M&V report.
Interagency Agreement No. K5211
Packet Pg. 106
8.1.c
L
Qi
These prajecir have been completed in partnership wi
3.1
F E1
Y AMERESICo(4
Grcoi . Clrau . S�sraivak9r
�
LSskingGa�Slale [kpprhn.-rr.$
Enter Else SeNces
f7 e. I p4�
�L
wT
(L
CO
N
O
Incinerator Replacement & Carbon
Recovery Project
Summary from last week's
U
U
L.
a
L
presentation L)
°
W
discussion, and potential Action
CU
June 9t" Edmonds City Council meeting
U
06
r
c
d
E
a�
L
L
(V
.0
++
(V
E
Packet Pg. 107
8.1.c
L
Th4projectsave been completed in partnership wi fQ
AMERESCOC
Greeii . Clean . GLdii L��
Summary from last week's presentation 1S FinG4P SlaeOFFo9rer
Enterprise So -Aces Tz
June 9t" Edmonds City Council meeting o
N
O
N
I
• Overview of the ESCO project delivery approach of
Guaranteed Maximum Price
U
Guaranteed Performance
tv
Guaranteed Energy Savings a
• Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling system:
O
Replaced a too large, inefficient blower with a new turbo -blower — reduced 345 tons CO2E
Put in fine bubble diffusers and another high-tech blower for more energy efficient 02 transfer 0
L
Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses U
06
Net results — 1,146 Tons/yr. CO2E reduction + annual savings of $201,182
• Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project
Add Pyrolysis/Gasification system produced by Ecoremedy
Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additions o
577 tons CO2E
Packet Pg. 108
8.1.c
L
Th4projectsave been completed in partnership wi fQ
AMERESCOC
Greeii . Clean . GLdiiiaL•7r
Summary from last week's presentation 1S FinG4P SlaeOFFo9rer
Enterprise So -Aces Tz
June 9t" Edmonds City Council meeting o
N
O
N
I
• The existing incinerator needs to be replaced sooner rather than later of
It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years)
U
Maintenance costs are climbing quickly and several major sub -components are running on borrowed time as well
It is nearing the 50% replacement threshold requirement set by USEPA a
To make any additional major investments to extend its life will trigger replacement
We must complete construction in one low -flow summer period or face much higher costs for hauling & disposal 40)
Lead time on the major equipment package is 9 months — further delay risks carrying the project over to 2022, a o
I. -
full year postponement. CU
U
• Ecoremedy is the best option for Edmonds 06
The option of Anaerobic digesters in Edmonds is just not realistic
A new incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful produc Q
That leaves the "greener" options of Pyrolysis and Gasification
0
L
E
U
l4
w
Q
Packet Pg. 109
8.1.c
L
Th4projectsave been completed in partnership wi fQ
AMERESCOC
Greeii . Clean . GLdiiiaL•7r
Summary from last week's presentation 1S FinG4P SlaeOFFo9rer
Enterprise So -Aces Tz
June 9t" Edmonds City Council meeting o
N
O
N
Pyrolysis
A perfectly good technology and two great companies Centrisys/Bioforcetech
Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+)
Their project did not have a positive energy balance so would likely not have been eligible as an ESCO project a
It required a new building which wasn't particularly popular ;
0
Gasification/Pyrolysis
Ecoremedy
to
A better choice for Edmonds on many fronts. Cheaper initially by $34M, will save an estimated $341,000
every year thereafter in operations and maintenance expenses, does not change the appearance or profile e
the WWTP (neighbor friendly), and also produces a "green" biochar end -product. Moving to this project is a
win for the City and is the result of the City's additional due diligence. Q
L
L
.0
CD
G
U
l4
w
Q
Packet Pg. 110
8.1.c
L
e been completed in partnership wi
CU
E
Grcoi . Clrau . S�sraivak9r
LSskingGa�Slale [kpprhn.-rr.$
Enter se SeNc65
�L
(L
CONTRACT DOCUMENTS PRESENTED IN AGENDA PACKET N
0
Total Funding $26,275,016
ESCO Professional Services Total $
ESCO Measurement and Verification Total $
ESCO Construction Total $
DES Energy Program Project Management
Services Total (IAA) $
0
U
U
r
v
7,174,554.64 L.
L
7,176.00 0
18,794,558.36
0
CU
.i.
2981727.00 06
0
E
Jfw-
L
L
(V
.0
(V
E
V
Q
Packet Pg. 111
8.1.c
FINAL CONTRACT DOCUMENTS
Total Funding $26,121,040
ESCO Professional Services Total
ESCO Measurement
ESCO Construction T
Savings of $154,000
$
S
L
Qi
These projects have been completed in partnership wi
F E1
Y AMERESCO(4
frlterprise Services �
Iz
Co
N
O
N
M
Co
0
U
U
r
v
5,315,264.08
a
647,496.00
$ 19,861,303.20
DES Energy Program Project Management
06
Services Total (IAA) $ 296,967.72
E
tv
• After internal review by all parties, it was agreed that Optimization in year 2 is an M&V expense and
sz
that some of the design expense by Ecoremedy should not have ESCO fees attached.
L
It is also worth mentioning that any savings that can be achieved throughout the project will be returned
to the City and there is a potential to reduce sales tax on the project.
E
U
fC
w
Q
Packet Pg. 112
8.1.c
These projects have been completed in partnership wi
F E1
Grcoi . 0— . S—laillak9r
n-i,e—r Slate-k S. .-rr.$
�Ii�7Rfl9� �1'YIC65
DISADVANTAGED BUSINESS PARTICIPATION
CURRENT PLAN AS OF 6/9/2020
State certification category
State of
Washington
Agency Goals
Anticipated Percent
of Contract Amount
(Goals)
Anticipated dollar
value of Contract
Amount (Goals)
Minority -owned business
10%
5%
$ 750000
Women -owned business
6%
3%
$ 450000
Veteran -owned business
5%
2%
$ 300000
Small/mini/micro business
5%
2%
$ 300000
Total $1,800,000
L
Qi
2
d
O
N
0
N
M
I
0
�I
0
U
U
r
v
O
ILL.
0
(,
0
0
CU
U
06
r-
0
E
(a
L
L
(V
U
(V
E
V
Q
Packet Pg. 113
8.1.c
QUESTIONS?
These projectr, have been comple#d in partnership wi
F E1
Y AMERES0
Green . Cl— . Susreivak9r
LSskingGa� Slate [kpprhn.-rr. $
�Ii�TRfl9� S61'YICQS
fn e. Ingn
L
d
3
as
N
LL
2
a
0
N
O
N
CD
I
0
m
I
0
U
tU
r
v
aAD
O
L
a
O
O
L
V
06
cd
G
d
u
Q
Nd
LIB
L
O
m
L
C
0
l_
i_
d
E
V
Q
Packet Pg. 114
8.1.d
Request tor Contract
Contracts Information
Attached is the ESP for Project #
2020-793
IAA #
K5211
Energy Program - Project Manager
Butch Boles
Request Date
6/9/2020
Client Agency
City of Edmonds WWTP
c
Client's Main Address (Project Level, not phase of work)
7110 210th Street SW, Edmonds, WA 98020
AL
ESCO
Ameresco
Project Title (Include Phase #, if necessary)
Edmonds WWTP Phase 6 Carbon Recovery
Proposal Date
5/28/2020 Last ESP 5/28/2020 - New ESP proposal date TBD
Construction Period Timeline (Days)
485
'o
Agreement Period (Days)
485
ii
Import to B2Gnow for Reporting: ❑ check Now
a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system: The proposed Carbon Recovery Project (Project) will replace the 30-
year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new basolids
gasification system, converting the resultant waste stream — currently ash — to a carbon -rich resource, commonly referred to as'biochar .
Total Project Costs:
ESP page # 13
Total Project Cost from finance table in ESP
$ 26,121,040.00
Inclusion Plan Updated:
Percentage Goals:
Construction Cost
$ 16,886,635.00
Minority -owned Business:
0%
Construction Bond
$ 260,055.00
Woman -owned Business:
0%
Contract Amount:
$ 17,146,690.00
veteran -owned Business:
0%
Contingency:
$ 843,621.00
Small/mini/micro Business:
0%
0
Allotment (part of Contingency):
Total Contingency:
$ 843,621.00
Add To or Subtract From Contingency:
$ 87,736.44
Adjusted Contract Contingency:
$ 931,357.44
Sales Tax Rate (Percent):
10.4%
Construction Sales Tax:
$ 1,783,255.76
Construction Cost with Sales Tax:
$ 18,929,945.76
Construction Cost with Sales Tax & Contingency:
$ 19,861,303.20
Audit
$ -
Inclusion Plan Updated.,
Percentage Goals:
Apprenticeship Incentive ($1,000-tax auto formula)
$ 905.80
1 minority -owned Business:
0%
E
Design - all
$ 1,128,435.00
Woman -owned Business,
0%
d
W
CM
$ 921,303.00
veteran -owned Business:
0%
QOH&P
$2,763,907.00
Small/mini/micro Business:
0%
Subtotal Design, CM, OH&P, & Apprentice Incentive
$ 4,814,550.80
Professional Services Subtotal
$ 4,814,550.80
overhead Breakout Total,
$1,535,504.00
Professional Services - Sales Tax:
$ 500,713.28
Profit Breakout Total:
$1,228,403.00
Professional Services - Agreement Total:
$ 5,315,264.08
off&P Total Balance:
$ 2,763,907.00
First Year M&V Costs
$ 586,500.00
Note: Indicostscate here if yearly
differ
Years Two and On M&V Costs
$ -
M&V Fee Checker
$
>
Number of Years of M&V
1
cost Per year
#Div/o!
°g
ESCO Initial M&V Invoice Date
Invoice until (year)
Subtotal M&V Costs:
586,500.00
Notes: M&V year 1=$6,500 /
Ecoremedyoneyearoptimization
and M&V = $580,000
M&VSales Tax:
60,996.00
M&V Services Agreement Total:
647,496.00
Energy Program Project Management Fee:
$ 296,976.72
1
1Does fee match fee schedule? Y/N
Estimated Date for Energy Program Invoicing:
12/31/211
verify IAA Expiration Date
Note: To show formulas, click on the Formula Tab and
Select "Show Formulas" in the Formula Auditing Group.
This toggles on and off
-Note: This address is for the main project facility not each individual facility
-Note: it's important to provide your CS with a Title that's descriptive
in order to identify it easily. (See example)
Title Format Example: SCC - Phase 1- Broadway Edison Soffit Upgrades
Standard Goals
bE5 Agency Projects
All Other Projects
12%
10%
8%
6%
5%
5%
5%
5%
C32 will auto add the $1,000
less the taxed amount. Tax
is picked on in C38
$ 19,773,566.76
8530 Packet Pg. 115
8.1.d
>
Energy Program M&V Fee (Yrs. 4 and on as oj12/1117):
$
Cost per year
Is
2a
Initial M&V Invoice Date
3/1/20221
NumberofYears
1 2
v
c
Guaranteed Maximum Project Cost
23,391,361.80
Calculated Total Project Cost
$ 26,033,303.56
Maximum Projected Project Cost
ZbJz1,040.00
Estimated Utility Incentives ($)
Source:
Grant Amount ($)*
Source*:
0
p
m
Client loan from Treasurer or 3rd art
( party) ($)
`Specify Grant Source, such as: Commerce
Grant Round 2016 or Federal, etc.
Client Capital ($)
$ 26,255,016.00
E
Guaranteed Electric Savings (in units)
71,736
F kWh
w
c
Guaranteed Gas Savings (in units)
4,576 INCREASE IN NAT GAS
FTherms
E
Other Guaranteed Savings (in units)
12,875
Type:
Gallons of oil
E
Guaranteed Renewable Energy (in units)
Type:
p
Annual Energy Cost Savings ($)
Q.
T
M&V and Case Study Information
m
Client Contact Name
IPamela Randolph
W
E-mail Address
amela.randol h edmondswa.
Phone #
425-771-0237
ESCO Contact Name
I Lorin Inman
E-mail Address
Iinman(o)ameresco.com
Phone #
206-708-2947
Instructions
1) The "Total Project Cost from finance table in ESP" (Line 16) - is the total maximum project cost and includes tax, energy program fee, and M&V
costs (both ESCO and ours).
2) The "Adjusted Contract Contingency" (line 24) - contains the amount that is either added to or subtracted from "Total Contingency" (line 22) so
that the CS can balance to the bottom -line on the finance table (the total project cost) .
3) The "Request Date" (cell D6) - is the date you complete the form and submit it to the CS; it is for tracking purposes.
4) Construction Period Timeline Days" (cell CII) - is the number of days identified in the ESP; do not add additional days.
5) Estimated Date for Energy Program Invoice (line 48) - is substantial completion.
6) Energy Program M&V Fee (Line 49) If there is more than one year of M&V, please be sure to have the ESCO include our M&V fee. It should not be
included in the "Energy Program Project Management Fee"(line 47) .If the ESCO's M&V cost is not the same for each year, make a note below "Cost
7) Does fee match fee schedule? Y/ N (cell E47) - Enter Y or N in cell D48 -This indicates to the CS that you have check the fee.
One place to look to see if you have errors is the "Add to or Subtract from Contingency" (line 23). If this value is large (either positive or negative),
you may not have input the project costs correctly. Another place to look is the "Calculated Total Project Cost" (line 45) and compare it to the
"Actual Total Project Cost" (line 46) they may not match but should be close.
i
8530
Packet Pg. 116
AMERESCO
Green • Clean • Suslahiabe
Incinerator Replacement & Carbon
Recovery Project
Summary from last week's presentation,
discussion, and potential Action
June 16t" Edmonds City Council meeting
Wd` irml$laic ❑eFaru K ..o'
Enterprise Se Ti !
Packet Pg. 117
These projecLs have been completed in
8.1.e
AMERESCOc4
Green • Cledii • Suslaiiidbe
Summary *Enterprise
Service. �
(L
June 16t" Edmonds City Council meeting N
I
M
N
I
• Overview of the ESCO project delivery approach
U
U
Guaranteed Maximum Price
L
Guaranteed Performance
Guaranteed Energy Savings
• Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling syster � >
L
Replaced a too large, inefficient blower with a new turbo -blower — reduced 345 tons CO2E
06
Put in fine bubble diffusers and another high-tech blower for more energy efficient 02 transfer E
Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses
Net results — 1,146 Tons/yr. CO2E reduction + annual savings of $201,182 0
L
• Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project
Add Pyrolysis/Gasification system produced by Ecoremedy
E
Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additior
577 tons CO2E a
Packet Pg. 118
These projecLs have been completed in
8.1.e
r AMERESCO
Green • Cledii • SUsAdiiidlae
k
SummaryEnterprise
s rirqao, rise Faa� ff
EnterpriseServices �
(L
June 16t" Edmonds City Council meeting N
I
M
N
I
*The existing incinerator needs to be replaced sooner rather than later
U
U
It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years)
L
Maintenance costs are climbing quickly and several major sub -components are running on borrowed time
It is nearing the 50% replacement threshold requirement set by USEPA
To make any additional major investments to extend its life will trigger replacement o
L
We must complete construction in one low -flow summer period or face much higher costs for hauling & disposal
06
Lead time on the major equipment package is 9 months — further delay risks carrying the project over to 2022,
full year postponement.
• Pyrolysis and Gasification are the best options for Edmonds
0
The option of Anaerobic digesters in Edmonds is just not realistic
Anew incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful prods
That leaves the "greener" options of Pyrolysis and Gasification
a
Packet Pg. 119
Summary
June 16t" Edmonds City Council meeting
Pyrolysis
A perfectly good technology and two great companies Centrisys/Bioforcetech
These projecLs have been completed in
8.1.e
r
AMERESCO
Green . Uedii . Suslaiiidlae
WaJFirgtoi Sur bapadr ..o=
Enterprise Service!
0
N
O
N
I
M
N
co
I
U
U
w
U
L
Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+)
Their project did not have a positive energy balance so would likely not have been eligible as an ESCO projei
It required a new building which wasn't particularly popular
Gasification/Pyrolysis
Ecoremedy
r_
O
L
M
U
06
E
A better choice for Edmonds on many fronts. Cheaper initially by $3-4M, will save an estimated $341,000 a
L
every year thereafter in operations and maintenance expenses, does not change the appearance or profile
the WWTP (neighbor friendly), and also produces a "green" biochar end -product. Moving to this project is a
win for the City and is the result of the City's additional due diligence.
E
a
Packet Pg. 120
-: -z-
APPROXIMATE FINANCIAL IMPACTS
All numbers are Estimates only at this point
Includes all sales taxes
Bond Insurance ($301,000 est.) not included
Interest rates could increase or decrease prior to sale of bonds
We could evaluate using levelized IDS or a debt service wrap
These projecls have been completed irrt
8.1.e
AMERESC
Green . Cledri . Suslaiiiabe
WaJFirgtoi $lair OcFaHrx�r. o=
Enterprise Service.
a,
N
O
N
I
M
N
cc
I
0
U
U
.r
L
♦a.
q
0
0
0
M
U
0
Final arrangement could include our partners as well but wouldn't change Edmond's
numbers
Edmonds Partners Shares
MTLK 23.174 %
Ronald 9.488 %
OVWSD 16.551 %
a
Packet Pg. 121
These projecls have been completed in
APPROXIMATE FINANCIAL IMPACTS
Project Cost
Edmonds share @ 50.787%
Debt Service Reserves
Issuance Costs
Total Bonds
Insurance?
Gross Pmt.
Interest on Reserves
Net Payment
2020 Projected Rate Revenue (approved 2020 budget)
New Rate Revenue Needed/Projected 2020 Rate Revenue
$26,121,250
$13,266,000
$1,507,500
$301,500
$15,075,000
$301,500
$81,360* 12 = $976,320
($976 x 1% x12 = $111712)
$964,608/yr.
$12,873,846
$964,608/$12,873,846 = 7.49%*
AMERESC04V
Green • CIt! dn • Suslaiiiakwe
Y4SsFing4o-� $tale ❑eFart-Krr. o'
Enterprise Serfioe.
♦2
0
N
O
N
M
N
tD
O
U
U
w
c,>
d
0
0
M
U
06
0
E
0
0
0
E
U
Q
Packet Pg. 122
.:-z-
APPROXIMATE FINANCIAL IMPACTS
The Project team estimates savings of $341,247/yr. in O&M
Edmonds share of that varies but averages approx. 47% or $160,386
Net Edmonds cost increase = $9641608 - $1607386 = $804,222 or 6.25%
These projecls have been completed in
8.1.e
r
MERE
Green • Cledri • SuslahiaGe
A5iaJ irgtoi$lair bapadr ..o=
Enterprise Service!
a
o—
N
O
N
I
M
N
co
I
0
U
U
w
c,>
d
0
L
0
0
U
06
c
Single Family Residential would increase from $45.84/mo. to $48.70 or $2.86/mo. 0
0
L
0
L
d
U
Iy
E
t
ci
a
Packet Pg. 123
8.1.e
2020 Bonds: 20 Year, Level Debt Service
$5,000,000
$4,500,000
$4,000,000
$3,500,000
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
O0O 00'N 00� O0O 00'� O�� O0O 00� O0O O0O 000 00N 00� 000 00� 00� 000 00� 000 000 OHO O�� O�� OHO O�`� O�� OHO O�� OHO OHO OHO
■ WS Improv. and Ref. Rev 2011 ■ WS Rev 2013 WS Rev 2015 Proposed 2020 Bond
Packet Pg. 124
These projecls have
g E!
Y
f++r I x#45
QUESTIONS?
been completed irrt
8.1.e
AMERESC
Green • Clean • Suslahiabe
Wd` irml$laic ❑eFaru K ..o'
Enterprise Se Ti !
Packet Pg. 125
8.1.f
Request for Contract
Contracts Information
Attached is the ESP for Project #
2020-793
IAA #
K5211
Energy Program - Project Manager
Butch Boles
Request Date
6/9/2020
Client Agency
City of Edmonds WWTP
o
Client's Main Address (Project Level, not phase of work)
7110 210th Street SW, Edmonds, WA 98020
a
ESCO
Ameresco
N
Project Title (Include Phase #, if necessary)
Edmonds WWTP Phase 6 Carbon Recovery
e
Proposal Date
5/28/2020 Last ESP 5/28/2020 - New ESP proposal date TBD
vConstruction
Period Timeline (Days)
485
o
Agreement Period (Days)
485
o
Import to B2Gnow for Reporting: [3heck Now
a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system: The proposed Carbon Recovery Project (Project) will replace the 30-
year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new biosolids gasification
system, converting the resultant waste stream — currently ash —to a carbon -rich resource, commonly referred to as 'biochar'.
Total Project Costs:
ESP page # 13
Total Project Cost from finance table in ESP
$ 26,121,040.00
Inclusion Plan Updated:
Percentage Goals:
Construction Cost
$ 16,886,635.00
Minority -owned Business:
0%
Construction Bond
$ 260,055.00
Woman -owned Business:
0%
Contract Amount:
$ 17,146,690.00
veteran -owned Business;
0%
Contingency:
$ 843,621.00
Small/mini/micro Business:
0%
O
Allotment (part of Contingency):
Total Contingency:
$ 843,621.00
Add To or Subtract From Contingency:
$ 87,736.44
Adjusted Contract Contingency:
J g cy:
$ 931,357.44
Sales Tax Rate (Percent):
10.4%
Construction Sales Tax:
$ 1,783,255.76
Construction Cost with Sales Tax:
$ 18,929,945.76
Construction Cost with Sales Tax & Contingency:
$ 19,861,303.20
Audit
$ -
Inclusion Plan Updated:
Percentage Goals:
Apprenticeship Incentive ($1,000-tax auto formula)
$ 905.80
Minority -owned Business:
0%
d
E
Design - all
$ 1,128,435.00
m
Woman -owned Business:
0%
N
CM
$ 921,303.00
Veteran -owned Business:
0%
a
OH&P
$2,763,907.00
Small/mini/micro Business:
0%
Subtotal Design, CM, OH&P, & Apprentice Incentive
$ 4,814,550.80
Professional Services Subtotal
$ 4,814,550.80
Overhead Breakout Total:
$1,535,504.00
Professional Services - Sales Tax:
$ 500,713.28
Profit Breakout Total:
$1,228,403.00
Professional Services - Agreement Total:
$ 5,315,264.08
OH&PTotal Balance:
$ 2,763,907.00
First Year M&V Costs
$ 586,500.00
Note: Indicate here if yearly
M&V costs differ
Years Two and On M&V Costs
$ -
M&V Fee Checker
$
>
Number of Years of M&V
1
Cost Per year
#DIV/01
ESCO Initial M&V Invoice Date
Invoice until (year)
Subtotal M&V Costs:
$ 586,500.00
Notes: M&Vyear 1=$6,500/
6coremedyone year optimization
and M&V = $580,000
M&VSales Tax:
1 $ 60p996.00
M&V Services Agreement Total:
$ 647,496.00
Energy Program Project Management Fee:
$ 296,976.72
Does fee match fee schedule? Y/N
Estimated Date for Energy Program Invoicing:
12/31/211
Verify IAA Expiration Date
>
o0 e`a11
Energy Program M&V Fee (Yrs. 4 and on as cf 12/1/17):
$ -
Cost per year
$
Initial M&V Invoice Date
3/1/20221
Number of Years
1 2
o
F_
Guaranteed Maximum Project Cost
$ 23,391,361.80
Calculated Total Project Cost
$ 26,033,303.56
Maximum Projected Project Cost
26,121,040.00
Estimated Utility Incentives ($)
Source:
Grant Amount ($)*
Source*:
p
to
Client loan from Treasurer (or 3rd party) ($)
-Specify Grant Source, such as: Commerce
Grant Round 2016 or Federal, etc.
Client Capital ($)
$ 26,255,016.00
E
Guaranteed Electric Savings (in units)
71,736
F kWh
Guaranteed Gas Savings (in units)
4,576 INCREASE IN NAT GAS
FTherms
E
Other Guaranteed Savings (in units)
12,875
Type:
Gallons of oil
Guaranteed Renewable Energy (in units)
Type:
oAnnual
Energy Cost Savings ($)
Q.
M&V and Case Study Information
�a
a
Client Contact Name
Pamela Randolph
LU
W
E-mail Address
pamela.randoloh@edmondswa.e
Phone #
425-771-0237
ESCO Contact Name
I Lonn Inman
E-mail Address
Iinman((Dameresco.com
Phone #
206-708-2947
Q
20-793 City of Edmonds WWTP Request for Contract 06092020 Packet Pg. 126
8.1.g
ENERGY SERVICES AUTHORIZATION NO.2020-793 A (1)
Energy Professional Services Agreement
City of Edmonds
Edmonds WWTP Phase 6 Carbon Recovery
June 9, 2020
MASTER ENERGY SERVICES AGREEMENT NO. 2019-179 A (1)
The Owner and the Energy Services Company (ESCO) named below do hereby enter into this
Authorization under terms described in the following sections:
Authorization to Proceed Project Conditions
Compensation for Energy Services
I. AUTHORIZATION TO PROCEED:
Energy Services Company:
Ameresco, Inc.
222 Williams Ave. South, Suite 100
Renton, WA 98057
Telephone No. (206) 708-2830
E-Mail emartino(&,,ameresco.com
Owner:
City of Edmonds
acting through the
Department of Enterprise Services
Energy Program
PO Box 41476
Olympia, WA 98504
By
By
Name
Name William J. Frare, PE
Title
Title Assistant Director
Date
Date
State of Washington Contractor's License No.
State of Washington Revenue Registration No.
Federal Tax Identification No.
MWBE Certification No.
AMEREI*004PZ
602 062 980
04-3512838
II. COMPENSATION FOR ENERGY SERVICES:
COMPENSATION
Basic Services
Current
New
Previous
Energy Audit and Energy Services Proposal
$
0.00
$ 0.00
$
0.00
Design
$
1,128,435.00
$ 1,128,435.00
$
0.00
Apprenticeship Incentive
$
905.80
$ 905.80
$
0.00
Construction Management
$
921,303.00
$ 921,303.00
$
0.00
Overhead and Profit
$
2,763,907.00
$ 2,763,907.00
$
0.00
Grand Total Plus WSST as applicable)
$
4,814,550.80
$ 4,814,550.80
$
0.00
Value of this Agreement = $4,814,550.80 (Plus Washington State Sales Tax)
a
Authorization No. 2020-793 A (1)
Page 1 of 2
Packet Pg. 127
8.1.g
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be used
unless specifically changed herein. The cost effectiveness criteria for this project are per
the Ameresco, Inc. proposal dated May 28, 2020.
IV. SCOPE OF WORK:
Energy efficiency measures under Contract No. 2020-793 G (1-1) will include renovation of
City of Edmonds Wastewater Treatment Plant (WWTP), including any and all necessary
ancillary equipment. The ESCO will perform a detailed engineering design as needed to
obtain Owner review and approval of the proposed systems and to obtain bids as required. The
ESCO will provide construction management, as -built drawings, and O&M manuals. All work
is per the City of Edmonds Energy Services Proposal dated May 28, 2020. This includes the
transfer of funds from the Detailed Investment Grade Energy Audit & Energy Services
Proposal Agreement to this Energy Professional Services Agreement.
V. SCHEDULE FOR COMPLETION
Final completion within 485 calendar days after Authorization to Proceed.
2020793Aagrrw
Authorization No. 2020-793 A (1) Page 2 of 2
Packet Pg. 128
8.1.h
MEASUREMENT & VERIFICATION (M&V) AUTHORIZATION No. 2020-793 B (2)
City of Edmonds
Edmonds WWTP Phase 6 Carbon Recovery
June 9, 2020
MASTER ENERGY SERVICES AGREEMENT NO. 2019-179 A (1)
The Owner and the Energy Services Company (ESCO) named below do hereby enter into an
Agreement under terms described in the following sections:
Authorization to Proceed Scope of Work
Compensation Schedule Compensation for M&V Services
Project Conditions Schedule for M&V Services
I. AUTHORIZATION TO PROCEED:
Energy Services Company:
Ameresco, Inc.
222 Williams Ave. South, Suite 100
Renton, WA 98057
Telephone No. (206) 708-2830
E-Mail Address emartino&ameresco.com
Owner:
City of Edmonds
acting through the
Department of Enterprise Services
Energy Program
PO Box 41476
Olympia, WA 98504
By By
Name Name Roger A. Wigfield, PE
Title Title Energy Program Manager
Date Date
State of Washington Contractor's License No.
WA Revenue Registration No.
Federal Tax Identification No.
MWBE Certification No.
II. COMPENSATION SCHEDULE:
AMEREI*004PZ
602 062 980
04-3512838
Total Services being provided under this Agreement:
Services
Compensation
New
Measurement and Verification Services Year 1
$ 586,500.00
Grand Total(plus WSST as applicable)
$ 586,500.00
Authorization No. 2020-793 B (2)
Page 1 of 2
a�
m
M
O�
O
N
O
N
a
0
E
a
Packet Pg. 129
III. PROJECT CONDITIONS:
The Project Conditions contained in the Master Energy Services Agreement will be used
unless specifically changed herein. Specifically, after the project is constructed and the
Notice of Commencement of Energy Cost Savings (LACES) has been issued, the
Measurement and Verification (M&V) period begins. The guarantee of savings by the
ESCO shall remain in effect for the term of the M&V Agreement.
IV. SCOPE OF WORK:
Provide M&V reporting for one year starting immediately after Owner acceptance of the
NCES for the Edmonds WWTP Phase 6 Carbon Recovery, 020-793 G (1-1), per the City of
Edmonds Energy Services Proposal dated May 28, 2020.
The ESCO shall submit within sixty (60) days of the end of the annual M&V period, an
M&V report consistent with the M&V procedures described in the ESCO's approved
Energy Services Proposal (ESP). The M&V report shall describe the energy savings and
equipment performance for the previous twelve-month period. The M&V report shall be
consistent with and incorporate relevant data described in the ESCO energy audit, ESP and
the project's Energy Services Authorization. Utility bill reporting, if appropriate, shall
include reporting of current billing utility units compared to the baseline use both in tabular
and graphic form, for the previous 12 months. Relevant data and calculations will support
the conclusions and findings of the M&V report. It is understood that the ESCO and the
Owner have agreed that the International Performance Measurement & Verification
Protocol, will be used as a reference for the M&V report should there be questions or
disagreements on the form or content of the report.
V. COMPENSATION FOR M&V SERVICES:
The Owner shall reimburse the ESCO annually, in accordance with the M&V fee schedule
included in the original ESP or as agreed to under a separate proposal for ongoing M&V
services. The total compensation for M&V services shall be $586,500.00, from the
guaranteed savings for the M&V services. The M&V fee shall be paid to the ESCO within
sixty (60) days following acceptance of the M&V report. Payment to the ESCO shall be
contingent upon the Owner's acceptance of the ESCO's M&V report. The ESCO's M&V
report shall be considered accepted 30 days after its submission; unless the ESCO is notified
in writing that the report has been rejected.
VI. SCHEDULE FOR M&V SERVICES:
M&V Services shall start immediately after Owner acceptance of the NCES and will run for
one year plus 60 days for final report preparation, unless this Authorization is amended
earlier to add additional years of M&V services. The amendment shall be based upon a
proposal by the ESCO for ongoing M&V services. The proposal shall indicate the length of
the guarantee period and the cost of required annual M&V reporting.
2020793Bagrnv
Authorization No. 2020-793 B (2) Page 2 of 2
Packet Pg. 130
8.1.i
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson St. SE, Olympia, WA 98501
PO Box 41476, Olympia, WA 98504-1476
June 9, 2020
TO: Pamela Randolph, City of Edmonds
FROM: Rachel Walters, Contracts Specialist, (360) 407-8029
RE Agreement No. 2020-793 A (1)
M&V Agreement No. 2020-793 B (2)
Contract No. 2020-793 G (1-1)
IAA No. K5211
Ameresco, Inc.
SUBJECT: Funding Approval
The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above
referenced contract documents. The amount required is as follows (see page 2 for funding detail):
ESCO Professional Services Total $ 5,315,264.08
ESCO Measurement and Verification Total $ 647,496.00
ESCO Construction Total $19,861,303.20
DES Energy Program Project Management Services Total (IAA) $ 296,976.72
Total Funding $26,121,040.00
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
DES Energy Program that the above identified funds are appropriated, allotted or that
funding will be obtained from other sources available to the using client/agency. The
using/client agency bears the liability for any issues related to the funding for this project
By
Name / Title
Date
Please sign and return this form to E&AS. If you have any questions, please call me.
Packet Pg. 131
8.1.i
Agreement No. 2020-793 A (1)
M&V Agreement No. 2020-793 B (2)
Contract No. 2020-793 G (1-1)
Funding Approval Detail
ESCO Professional Services
Design and Implementation of Energy Conservation Measures $ 4,813,645.00
Apprenticeship Incentive $ 905.80
Sales Tax (10.4%) $ 500,713.28
Total $ 5,315,264.08
ESCO Measurement and Verification
First Year Measurement & Verification $ 586,500.00
Sales Tax (10.5%) $ 60,996.00
Total $ 647,496.00
ESCO Construction
ESCO Contract Amount $ 17,146,690.00
Sales Tax (10.4%) $ 1,783,255.76
Contingency Amount with Tax) $ 931,357.44
Total $ 19,861,303.20
DES Energy Program Project Management Services
Project Management Fee from IAA No. K5211, Amendment No. 2 $ 296,976.72
Total $ 296,976.72
Note: Items and dollar values shown in a lighter color shade have been approved via previous
funding authorizations and are shown for informational purposes only.
2020793GconFundrw
Packet Pg. 132
8.1.j
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRISE SERVICES
1500 Jefferson St. SE, Olympia, WA 98501
PO Box 41476, Olympia, WA 98504-1476
June 9, 2020
ESCO Contractor
ESCO Contract No.
Description
Client Agency
RETAINAGE INVESTMENT
Ameresco, Inc.
2020-793 G (1-1)
Edmonds WWTP Phase 6 Carbon Recovery
City of Edmonds
Pursuant to R.C.W. 60.28, you are required to exercise your option, IN WRITING, on whether or
not monies reserved from the amounts due you on the above contract shall be placed in escrow.
You are therefore directed to complete and return this form with the signed copy of the above
contract to the Energy Program.
Should you desire to have the retained monies invested, it will then be necessary that you enter
into an escrow agreement with a bank, trust or savings and loan company, and the above Client
Agency.
This form will be transmitted to the Client Agency for further action in preparing the escrow
agreement.
ENERGY SERVICES CONTRACTOR'S OPTION
I do not request retainage on the above contract to be invested.
I hereby request retainage on the above contract be invested.
I hereby request retainage on the above contract be invested and converted into
bonds and sureties.
Signature
Title
Date
Packet Pg. 133
8.1.j
ESCO Contract No. 2020-793 G (1-1)
Project Edmonds WWTP Phase 6 Carbon
Recovery
Agency City of Edmonds
Date June 9.2020
STATE OF WASHINGTON
ENERGY SERVICE COMPANY (ESCO) CONSTRUCTION CONTRACT
For the DEPT. OF ENTERPRISE SERVICES, ENERGY PROGRAM
This Energy Service Company (ESCO) Construction Contract, made and entered into this 1st
day of June, 2020, shall be the agreed basis of performing the following work by and between
the State of Washington, City of Edmonds acting through the Department of Enterprise Services,
Energy Program, hereinafter referred to as the Owner, and
Ameresco, Inc.
222 Williams Ave. South, Suite 100
Renton, WA 98057
Telephone (206) 708-2830
E-mail emartinogameresco.com
hereinafter referred to as the ESCO or Contractor.
WITNESSETH: Whereas the parties hereto have mutually covenanted and by these presents do
covenant and agree with each other as follows:
FIRST: The said ESCO agrees to furnish all permits, material, labor, tools, equipment, apparatus,
facilities, etc., necessary to perform and complete in a workmanship like manner the work called
for in the attached Scope of Work, Energy Services Proposal dated May 28, 2020, for:
Energy Services Authorization No. 2020-793 A (1)
Master Energy Services Agreement No. 2019-179 A (1)
Audits and Proposals for this project were prepared by the ESCO according to the terms of the
Contract Documents which include, but are not limited to, the Master Energy Services
Agreement, Energy Services Authorization(s), the accepted Proposal, General Conditions for
Washington State Energy Savings Performance Contracting, Addenda, Specifications, Drawings,
Bond, and this Construction Contract.
SECOND: Time of Completion: The work to be performed under this contract shall commence
as soon as the ESCO has been officially notified to proceed and shall be substantially complete
within 485 consecutive calendar days after the date of Notice to Proceed.
THIRD: The apprenticeship labor hours required for this project are 15% of the total labor hours.
The undersigned agrees to utilize this level of apprentice participation. A monetary incentive of
$1,000 will be paid to the contractor meeting the apprentice utilization requirement. A monetary
penalty will be applied to the contractor failing to meet the utilization requirement and failing to
demonstrate a Good Faith Effort. The penalty will be applied to every hour of short -fall of the
ESCO Construction Contract No.2020-793 G (1-1) Page 1 of 3
Packet Pg. 134
8.1.j
minimum number of required apprentice hours using the applicable published wage of a Step 1
apprentice laborer. The penalty will not exceed five percent (5%) of the total Contract Sum.
Voluntary workforce diversity goals for this apprentice participation are identified in the General
Conditions for Washington State Energy Savings Performance Contracting.
FOURTH: In consideration of the Performance of the Work, herein contained on the part of the
ESCO, the Owner hereby agrees to pay the ESCO for said work completed according to the
Contract Documents, for not more than the sum of $17,146,690.00, plus 10.4% state sales tax
consisting of the following:
ESCO Contract Cost $17,146,690.00
The ESCO shall bond this contract in accordance with Section 2.04 of the General Conditions for
Washington State Energy Savings Performance Contracting. The construction value plus
contingency is a guaranteed maximum not -to -exceed cost and final payment to the ESCO shall
be reconciled to reflect the actual installed cost provided it does not exceed the guaranteed
maximum cost.
FIFTH: ESCO payments to subcontractors and materialmen shall not be contingent upon the
ESCO receiving payment from the Owner. Unless otherwise agreed upon, payment to the ESCO
shall be made only after completion of the energy efficiency measure(s) and the ESCO has
issued a Notice of Commencement of Energy Savings and the Owner has accepted such Notice.
SIXTH: Consistent with RCW 39.12.120, ESCO and its subcontractors shall keep accurate
payroll records for three years from the date of acceptance of the project and file a copy of its
certified payroll records using the Department of Labor and Industries' online system at least
once per month. If the Department of Labor and Industries' online system is not used, a
contractor, subcontractor, or employer shall file a copy of its certified payroll records directly
with the Department of Labor and Industries at least once per month in a format approved by the
Department of Labor and Industries. A contractor, subcontractor, or employer's noncompliance
with this section constitutes a violation or RCW 39.12.050.
IN WITNESS WHEREOF: The said Department of Enterprise Services, Energy Program, has
caused this ESCO Construction Contract to be subscribed in its behalf, and the said ESCO has
signed this ESCO Construction Contract the day and year first above written.
ESCO: Owner:
Ameresco, Inc. City of Edmonds
acting through the
Department of Enterprise Services
Energy Program
By By
Name Name William J Frare, PE
Title Title Assistant Director
Date Date
WA State Contractor's License No. AMEREI*004PZ
Federal Tax ID No. 04-3512838
UBI Number 602 062 980
MWBE Certification No.
ESCO Construction Contract No.2020-793 G (1-1) Page 2 of 3
Packet Pg. 135
8.1.j
June 9, 2020
SCOPE OF WORK
ESCO Contract No. 2020-793 G (1-1)
Edmonds WWTP Phase 6 Carbon Recovery
City of Edmonds
Furnish and install the energy efficiency measures, including any and all necessary ancillary
equipment, as described in the City of Edmonds Energy Services Proposal dated May 28, 2020.
2020793Gconrw
ESCO Construction Contract No.2020-793 G (1-1)
Page 3 of 3
Packet Pg. 136
State of Washington
ENERGY PROGRAM
Department of Enterprise Services
INTERAGENCY AMENDMENT
IAA No.:
K5211
P.O. Box 41476
Project No.
2020-157, 2020-793
Olympia, WA 98504-1476
Amendment No.
2
CITY OF EDMONDS
7110 210th Street SW
Date:
June 9, 2020
Edmonds, WA 98020
INTERAGENCY AMENDMENT
Between
CITY OF EDMONDS
And
WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES
The parties to this Amendment, the Department of Enterprise Services, Energy Program,
hereinafter referred to as "DES", and City of Edmonds, hereinafter referred to as the "CLIENT
AGENCY", hereby amend the Agreement as follows:
The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility
Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to
authorize the development of the energy services proposal.
1. TERM. The term of the agreement commences April 5, 2018, and ending on December 31,
2021 unless altered or amended as provided herein.
2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the
following services, for the following compensation, to Client Agency.
a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all
things necessary for or incidental to the performance of the work set forth in Attachment
"A" and Attachment "C", attached hereto and incorporated herein by reference. Unless
otherwise specified, DES shall be responsible for performing all fiscal and program
responsibilities as set forth in Attachment "A" and Attachment "C".
Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement.
2a.1 City of Edmonds Energy Upgrades / Various Building outlined in the McKinstry
Essention, LLC Energy Services Proposal dated May 5, 2020. Project No. 2020-157.
2a.2 City of Edmonds WWTP Phase 6 Carbon Recovery outlined in the Ameresco,
Inc. Energy Services Proposal dated May 28, 2020. Project No. 2020-793.
Interagency Agreement No. K5211 Page] of 3
Packet Pg. 137
8.1.k
b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this
Agreement for each authorized project. Each Amendment will include a payment schedule
for the specific project.
Project Management Services (Attachment A): For Project Management Services
provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for
services based on the total project value per Project Management Fees Schedule set
forth in Attachment `B".
ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit
and Energy Services Proposal, decides not to proceed with an Energy/Utility
Conservation project that meets the CLIENT AGENCY's cost effective criteria, then
the CLIENT AGENCY will be charged a Termination Fee per Attachment `B". The
Termination Fee will be based on the estimated Total Project Value outlined in the
Energy Audit and Energy Services Proposal prepared by the Energy Services Company
(ESCO).
iii. Measurement & Verification Services (Attachment C): If measurement and
verification services beyond the first three years following the Notice of
Commencement of Energy Services are requested by the CLIENT AGENCY, and
provided by DES under Attachment "C" of this Agreement, the CLIENT AGENCY
will pay DES $2,000.00 annually for each year that monitoring and verification
services are provided.
c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO
shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed,
recommended approval, and sent the invoices to the CLIENT AGENCY for payment.
2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $51,600.00.
Anticipated billing date for this Amendment is December 31, 2020. Project No. 2020-
157.
2c.2 Energy Project Management Fee for the work described in Section 2a.2 is
$296,976.72. Anticipated billing date for this Amendment is December 31, 2021.
Project No. 2020-793.
The new total Agreement value is $348,576.72.
Sections d. through e. terms and conditions of the original Agreement remain in full force and
effect.
3. INVOICES; BILLING.
a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT
AGENCY upon substantial completion of each authorized project, unless a project
specified a Special Billing Condition in the Amendment. Substantial completion of the
project will include the delivery and acceptance of the notice of commencement of
energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the
services rendered in performance under this Agreement and shall reflect this Agreement
Interagency Agreement No. K5211 Page 2 of 3
Packet Pg. 138
8.1.k
and Amendment number. Energy Program will invoice for any remaining services within
60 days of the expiration or termination of this Agreement.
b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the
Energy Program within 90 days of receipt of properly executed invoice vouchers. The
CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an
invoice within 90 days.
c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall
include information as is necessary for Client Agency to determine the exact nature of all
expenditures. At a minimum, the invoice shall reference this Agreement and include the
following:
The date(s) such services were provided
Brief description of the services provided
Total invoice amount
d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically.
All sections above have been fully amended and are shown in their entirety.
All other terms and conditions of this Agreement remain in full force and effect. The
requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated
by reference herein.
Each party signatory hereto, having first had the opportunity to read this Amendment and discuss
the same with independent legal counsel, in execution of this document hereby mutually agree to
all terms and conditions contained herein, and as incorporated by reference in the original
Agreement.
City of Edmonds
Title
K5211IAAamd2rw
Date
Department of Enterprise Services
Energy Program
Roger A. Wigfield, PE
Energy Program Manager
Title Date
Interagency Agreement No. K5211 Page 3 of 3
Packet Pg. 139
8.1.k
ATTACHMENT A - OF WORK
Energy/Utility Conservation Projects
PROJECT MANAGEMENT SERVICES
Statewide Energy Performance Contracting Program
Energy Program will provide the following project management services for each specific
project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment
to this Agreement.
Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO)
consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state
agencies and school districts.
2. Assist in identifying potential energy/utility conservation measures and estimated cost
savings.
3. Negotiate scope of work and fee for ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project
funding.
5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's
Energy Services Proposal.
6. Review and recommend approval of ESCO energy/utility audits and Energy Services
Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review and recommend approval of the ESCO's invoice vouchers for payment.
9. Assist with final project acceptance.
10. Provide other services as required to complete a successful energy performance contract.
Interagency Agreement No. K5211
Packet Pg. 140
8.1.k
ATTACHMENT B - Fee Schedule
2019-21 Interagency Reimbursement Costs
for Project Management Fees to Administer Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION
5,000,001.......6,000,000
..................................
$68,800 ................................
25,700
4,000,001........
5,000,000...................................
67,700 ................................
25,400
3,000,001.......4,000,000
...................................
66,700 ................................
25,000
2,000,001.......3,000,000
...................................
62, 500................................
23,400
1, 5 00, 001.......2,
000, 000...................................
5 8, 3 00................................
21,800
1, 000, 001.......1,500,000
...................................
51, 600................................
19,300
900,001. ...
1,000,000...................................
43, 800................................
16,400
800,001.........
900,000...................................
41,300 ................................
15,400
700,001.........
800,000...................................
3 8,300................................
14,400
600,001.........
700,000...................................
3 6, 500................................
13,700
500,001.........
600,000...................................
3 3, 800................................
12,600
400, 001.........
5 00, 000...................................
3 0, 200................................
11,300
3 00,001.........400,000
...................................
25, 800................................
9,700
200,001 .........
300,000...................................
20,700 .................................
7,700
100,001.........
200,000...................................
14,400 .................................
5,400
50,001.........
100,000.....................................
7, 800.................................
3,500
20,001...........50,000
.....................................
4,200 .................................
2,000
The project management fee on projects over $6,000,000 is 1.15% of the project cost. The
maximum DES termination fee is $25,700.
1. These fees cover project management services for energy/utility conservation projects managed
by DES's Energy Program.
2. Termination fees cover the selection and project management costs associated with managing
the ESCO's investment grade audit and energy service proposal. No termination fee will be
charged unless the CLIENT AGENCY decides not to proceed to construction based on an
energy services proposal that identifies projects that met the CLIENT AGENCY'S cost
effectiveness criteria.
3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT
AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be
invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT
AGENCY decides to proceed with the project then the Agreement will be amended per
Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost
Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further
obligation by the CLIENT AGENCY.
Interagency Agreement No. K5211 Rev. 4/5/ 18
Packet Pg. 141
8.1.k
ATTACHMENT C - SCOPE OF WORK
Energy/Utility Conservation Projects
MEASUREMENT & VERIFICATION SERVICES
Statewide Energy Performance Contracting Program
If requested DES will provide the following measurement and verification services following the
Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project:
1. Review the ESCO's annual Measurement and Verification (M&V) report for completeness
and accuracy. Review any ESCO guarantee compared to reported results and resolve
differences, if needed. Review and recommend approval of any ESCO invoice vouchers for
payment by the Client Agency.
2. Where necessary, review Client Agency facility operations including any changes in operating
hours, changes in square footage, additional energy consuming equipment and negotiate
changes in baseline energy use with the ESCO and the Client Agency that may impact achieved
energy savings.
3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the
annual M&V report.
Interagency Agreement No. K5211
Packet Pg. 142
8.2
City Council Agenda Item
Meeting Date: 06/23/2020
Edmonds Cares Fund
Staff Lead: Patrick Doherty
Department: Community Services
Preparer: Patrick Doherty
Background/History
The Federal CARES Act has allocated $1,265,100 in reimbursable funds to Edmonds for expenditures
associated with response and recovery to the COVID-19 health and economic crisis. These funds may be
used to cover a local jurisdiction's expenses related to measures, actions, purchases necessary to the
function of government in response to the crisis, and also to cover expenses associated with the
provision of economic support in connection with the COVID-19 crisis. Federal guidelines expressly
allow "grants to small businesses to reimburse the costs of business interruption caused by required
closures" and "emergency financial assistance to individuals and families directly impacted by a loss of
income due to the COVID-19 public health emergency."
Staff Recommendation
Approve the Ordinance declaring an emergency and creating a new Edmonds Cares Fund which shall
become effective immediately.
Narrative
At the June 16, 2020 Council meeting the Administration presented its proposed Edmonds Cares Fund,
with three intended programs, as outlined below. This proposal was discussed and amended by City
Council. Attached is the corresponding Ordinance containing the Council's approved amendments.
Below is a summary of the revised proposal's provisions.
A. Reimbursement of City Expenses - $265,100 in Edmonds Cares Fund monies will be used to help
defray the mounting, unbudgeted costs associated with the City's functions, services and support in
response to the COVID-19 outbreak, including such things as: extra custodial staff to be in place when
public buildings reopen and facilities must be sanitized multiple times each day and other additional
temporary staff requirements, additional maintenance and security measures for parks facilities, PPE
gear for all public -facing city staff (specialized eyewear, gloves, wipes, etc.), the creation of extra
signage, portable restroom rentals, hazard pay for employees, etc. While current estimates from the
Departments project up to $450-480,000 in such expenditures, it is also estimated that approximately
$265,000 of these expenditures are eligible for FEMA reimbursement. The proposed $265,100 is
projected to be sufficient to reimburse City expenditures not eligible for FEMA reimbursement.
B. Business Support Grant Program - $700,000 in grants (in the form of forgivable loans) of up to
$10,000 for eligible businesses. Here are the eligibility criteria:
Packet Pg. 143
8.2
i. Zero to 30 employees (part-time and full-time combined)
ii. A demonstrated year -over -year business/revenue loss of at least 30% in April or May
2020;
iii. In business in Edmonds at least one year as of April 1, 2020;
iv. Declared intent and expectation remain in business for at least 4 months after receipt of
the grant
In addition, given the likelihood of a competitive grant award process, the following,
nonexclusive selection criteria will be employed:
i. Particular consideration will be given to businesses owned by people of color, women,
veterans, and other minorities;
ii. Particular consideration will be given to those businesses that have not received federal,
state or county government assistance, and secondary consideration will be given to
those businesses that received lower -than -requested amounts of federal, state or
county government assistance;
iii. Greater consideration will be given to those businesses that have experienced relatively
greater business/revenue loss year -over -year in April or May 2020;
iv. Geographic distribution across Edmonds' various business districts will be given
particular consideration in the award of these grants;
v. Particular consideration will be given to creative -sector businesses within the State -
certified Edmonds Creative District;
Attached here is a table illustrating the proposed numerical scores assigned to the selection criteria that
will allow ranked scoring of the applications.
C. Housing and Supplementary Relief Program. $300,000 will be allocated to the "Housing and
Supplemental Relief Program," together with reallocation of up to $50,000 initially earmarked for a
potential second round of funding for the Chamber Foundation WISH grant program. Added to the
$100,000 already allocated by City Council to the "Housing and Supplemental Relief Program," a total of
$450,000 will be available to this program, providing grants of up to $1,000 to households of two or
fewer individuals, and grants up to $1,500 to households of three or more individuals, suffering
economic loss and/or distress and potential homelessness.
Added to the Ordinance was a new Section 5 that provides the following:
In the case that there is any unused, City of Edmonds allocation from the Federal CARES Act funds
remaining one week prior to the Department of Commerce invoice deadline, the amount of that
Packet Pg. 144
8.2
allocation shall be used to purchase personal protective equipment and supplies for use by the City
and/or for distribution to direct -service, community -based care centers for the elderly.
Lastly, a new Section 8 was added to the Ordinance that provides the following:
The Administration shall provide the City Council and general public a monthly written report about the
amount of aid provided by the City, the purpose and criteria by which it has been distributed, the
reimbursement received from the Department of Commerce, and any other pertinent information
regarding the grant programs outlined in Sections 4(B) and 4(C) above.
The attached amended Ordinance lays out the provisions described here, in accordance with the
Council's approved amendments from 6/16/20.
Attachments:
EDMONDS CARES FUND SELECTION CRITERIA
Final Draft Edmonds Cares Fund Ordinance
Packet Pg. 145
8.2.a
EDMONDS CARES FUND
PROPOSED SELECTION CRITERIA AND NUMERICAL RANKING
CRITERION
SCORES
Business owned by POC, women,
Yes — 1
veterans, minorities
No — 0
Received other grants
$25,000+ - 1
$10,000-$25,000 — 2
$5,000-$10,000 — 3
$0-$5,000 — 4
Business loss
30-50% - 1
50-70% - 3
70%+ - 5
Located out of the Bowl
Yes —1
No-0
Creative -sector business in Creative
Yes —1
District
No — 0
Number of employees
Under 5 — 1
5to10-2
10-15 — 3
15-20 — 4
20+ - 5
u_
U
N
0
E
w
a
w
U
z
O
U
w
J
w
0
z
U_
Cn
w
Q
U
U)
0
z
O
0
w
w
c
a�
E
r
a
Packet Pg. 146
8.2.b
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, DECLARING AN EMERGENCY AND
CREATING A NEW EDMONDS CARES FUND WHICH
SHALL BECOME EFFECTIVE IMMEDIATELY
WHEREAS, our city and region are experiencing a public health emergency due to the
COVID-19 pandemic, which has led to sudden job losses, lower paychecks, and increased
household costs to deal with COVID-19 impacts for many residents, as well as business/revenue
losses for many local businesses; and
w
WHEREAS, the Mayor declared an emergency of the city due to the COVID-19 crisis on i
M
March 5, 2020; and v
WHEREAS, the Washington State Governor issued a Stay Home order on March 23, c
E
2020, and
w
WHEREAS, on April 21, 2020, the Governor stated that "A safe return to public life will
c
require increased social and emotional support, food and housing security, educational and child c
�a
care support, internet infrastructure and equitable access to services"; and 0
WHEREAS, pursuant to Article 8, Section 7 of the Washington Constitution, the City is
U.
allowed to use public funds "for the necessary support of the poor and infirm;" and i
M
WHEREAS, unemployment claims have increased greatly since the COVID-19 crisis v
Began, with a high of 138,733 regular unemployment insurance initial claims in the week of c
E
May 10, 2020 in Washington State, according to the state Department of Employment Security; w
and 2-
0
WHEREAS, households earning 60% or less of the county median income are among the
most affected by sudden drops in income and/or increased expenses; and ``
c
WHEREAS, about 25% of Edmonds' households earned 60% or less of the Snohomish E
County median family income in 2019; and
WHEREAS, the economic crisis created by the COVID-19 pandemic and related a
business shutdowns has severely impacted local businesses, resulting in substantial losses of
revenue, employee furloughs, layoffs and cutbacks, and additional expenses; and
WHEREAS, businesses other than those deemed "essential" by the Governor's orders,
have been particularly impacted by business losses due to prolonged shutdowns; and
Packet Pg. 147
8.2.b
WHEREAS, some businesses in Edmonds employ a principally lower -wage employee
base, providing entry-level or low -barrier job opportunities for local residents; and
WHEREAS, many businesses that have suffered financially during the COVID-19-
related economic crisis face an uncertain future that could lead to business closures, as well as
employee furloughs and lay-offs; and
WHEREAS, many local residents in lower -income households, including those at or
below 60% of Snohomish County median income, are employed by local businesses and would
be even more adversely impacted if these businesses fail and/or substantially reduce available
U_
jobs; and i
M
WHEREAS, RCW 35A.12.130 allows city councils to adopt public emergency v
ordinances, provided that the ordinance is passed by a majority plus one of the city council and c
E
meets other requirements of the statute; and w
WHEREAS, the City has determined that COVID-19 and its associated impacts have
c
created a public health emergency, making it necessary for the protection of public health and c
�a
public safety to adopt an emergency ordinance to prevent homelessness and reduce health and 0
safety impacts by providing temporary assistance to qualifying households; and
LL
WHEREAS, the City Council created the Housing and Supplementary Relief Program by i
M
reallocating $100,000 from the Homelessness Response Fund to serve as funding grants of up to v
$1,000 to individuals and households experiencing income loss, emergency expenses, imminent c
E
housing insecurity, etc.; and w
WHEREAS, the Mayor created a Community and Economic Relief Program, funded by 2
0
$200,000 in savings from City departments and consisting of three programs: 1) support to the
Edmonds Food Bank, 2) support to the Edmonds Senior Center, and 3) support to the Edmonds ``
c
Chamber Foundation WISH Fund business grants; and E
WHEREAS, Governor Inslee announced that the state would award $300 million of the
state's CARES funding to local governments that did not receive direct distributions under the a
CARES Act; and
WHEREAS, the CARES Act provides that payments from the Fund may be used to cover
costs that:
1. are necessary expenditures incurred due to the public health emergency with respect
to the Coronavirus Disease 2019 (COVID-19);
Packet Pg. 148
8.2.b
2. were not accounted for in the budget most recently approved as of March 27, 2020
(the date of enactment of the CARES Act) for the State or government; and
3. were incurred during the period that begins on March 1, 2020, and ends on December
30, 2020; and
WHEREAS, funds may not be used to fill shortfalls in government revenue to cover
expenditures that would not otherwise qualify under the statute. Although a broad range of uses
is allowed, revenue replacement is not a permissible use of Fund payments; and
WHEREAS, the CARES Act also specifies that expenditures using Fund payments must
U-
be "necessary." The Department of the Treasury understands this term broadly to mean that the
i
expenditure is reasonably necessary for its intended use in the reasonable judgment of the
M
v
government officials responsible for spending Fund payments; and
c
WHEREAS, The CARES Act also requires that payments be used only to cover costs
E
w
that were not accounted for in the budget most recently approved as of March 27, 2020. A cost
meets this requirement if either (a) the cost cannot lawfully be funded using a line item,
c
c
allotment, or allocation within that budget or (b) the cost is for a substantially different use from
�a
0
any expected use of funds in such a line item, allotment, or allocation; and
LL
WHEREAS, the "most recently approved" budget refers to the enacted budget for the
i
relevant fiscal period for the particular government, without taking into account subsequent
M
v
supplemental appropriations enacted or other budgetary adjustments made by that government in
c
E
response to the COVID-19 public health emergency. A cost is not considered to have been
w
accounted for in a budget merely because it could be met using a budgetary stabilization fund,
2
0
rainy day fund, or similar reserve account. Eligible costs must have incurred during the period
that begins on March 1, 2020, and ends on December 30, 2020; and
``
WHEREAS, Eligible expenditures include, but are not limited to, payment for:
c
E
1. Expenses of actions to facilitate compliance with COVID-19-related public health
a
measures, including:
• Expenses for food delivery to residents, including, for example, senior citizens
and other vulnerable populations, to enable compliance with COVID-19 public
health precautions.
• Expenses for care for homeless populations provided to mitigate COVID-19
effects and enable compliance with COVID-19 public health precautions.
Packet Pg. 149
8.2.b
• Expenses to assist individuals with payment of overdue rent or mortgage
payments to avoid eviction or foreclosure or unforeseen financial costs for
funerals and other emergency individual needs.
2. Expenses associated with the provision of economic support in connection with the
COVID-19 public health emergency, including:
• Expenditures related to the provision of grants to small businesses to reimburse
the costs of business interruption caused by required closures.
3. Any other COVID-19-related expense reasonably necessary to the function of
government that satisfy the Fund's eligibility criteria;
WHEREAS the City will be eligible for up to $1,265,100 of the CARES funding from
the state; and
NOW THEREFORE;
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ORDAINS AS
FOLLOWS:
Section 1. The City of Edmonds hereby accepts an allocation of up to $1,265,100 as the
City of Edmonds' Federal CARES Act allocation, as administered and disbursed by the
Washington State Department of Commerce in the form of reimbursable funds, in accordance
with Federal CARES Act guidelines. Further the City Council authorizes the Mayor to enter into
the corresponding contract(s) with the Department of Commerce for administration and
disbursement of these funds.
Section 2. The Administrative Services Director is hereby authorized to create and
number a new fund to be known as the Edmonds CARES Fund for the purpose of accounting for
CARES Act -eligible payments used to facilitate compliance with COVID-19-related public
health measures, expenses associated with the provision of economic support in connection with
the COVID-19 public health emergency, and any other COVID-19-related expenses reasonably
necessary to the function of the City that satisfy the Act's eligibility criteria.
Section 3. The Edmonds CARES Fund shall be administered by the Administrative
Services Director under the direction of the Mayor.
Section 4. There shall be kept by and under the direction of the Administrative Services
Director, such books, accounts and records as are necessary to control and report the CARES
c
U_
L
�M♦
V
c
0
E
13
w
Packet Pg. 150
8.2.b
eligible expenditures, and shall further subdivide the cash account thereof into three separately
designated accounts as follows:
A. Account "A" shall be the "COVID-19 City Expenditure Reimbursement" account into
which $265,100 of the CARES Act funding shall be allocated to reimburse those direct
City expenditures required to provide City services in response to the COVID-19
emergency that satisfy the CARES Act eligibility criteria.
B. Account `B" shall be the existing, City Council -approved "Housing and Supplemental
Relief Program" account into which a supplemental infusion to $300,000 to that program
U_
from the CARES Act funding shall be allocated to reimburse those City expenditures i
M
incurred through said Program, in compliance with the CARES Act eligibility criteria. In v
addition, $50,000 from the Community and Economic Relief Program, initially c
E
earmarked as a potential second round of funding for the Chamber Foundation WISH w
Grant program, shall be reallocated to this account. Grant awards shall be in amounts up
c
to $1,000 for households of one to two members, while grant awards may be in amounts c
�a
of up to $1,500 for households of three or more members. An additional Snohomish 0
County -based human services organization shall be engaged by the City to assist in
LL
administration of the existing Program. i
M
C. Account "C" shall be the "Edmonds Business Support Grant Program" account into N
which $700,000 of the CARES Act funding shall be allocated to reimburse those City c
E
expenditures incurred through provision of individual financial support grants (in the w
form of loans that are forgivable after four months of performance) of up to $10,000, 2
0
through an open, competitive application process, to eligible businesses that have
suffered substantial business losses and additional expenses due to the COVID-19
c
economic crisis, in compliance with the CARES Act eligibility criteria, which criteria E
shall include, but not be limited to, the following:
i. Businesses with zero to thirty employees (part-time and full-time combined)
a
ii. A demonstrated year -over -year business/revenue loss of at least 30% in April or
May 2020;
iii. In business in Edmonds at least one year as of April 1, 2020;
iv. Declared intent and expectation to remain in business at least four months after
receipt of the grant;
Packet Pg. 151
8.2.b
In addition, the Mayor and City staff shall employ reasonable, objective and score -based
selection criteria to award grants to applicants, as required in the case of a large number
of applications, including such considerations as the following:
i. Particular consideration will be given to businesses owned by people of color,
women, veterans, and other minorities;
ii. Particular consideration will be given to those businesses that have not received
federal, state or county government assistance, and secondary consideration will
be given to those businesses that received lower -than -requested amounts of
federal, state or county government assistance;
iii. Greater consideration will be given to those businesses that have experienced
relatively greater business/revenue loss year -over -year in April or May 2020;
iv. Particular consideration will be given to geographic distribution across Edmonds'
various business districts in the award of these grants;
V. Particular consideration will be given to creative -sector businesses within the
State -certified Edmonds Creative District;
Section 5. In the case that there is any unused, City of Edmonds allocation from the
Federal CARES Act funds remaining one week prior to the Department of Commerce invoice
deadline, the amount of that allocation shall be used to purchase personal protective equipment
and supplies for use by the City and/or for distribution to direct -service, community -based care
centers for the elderly.
Section 6. The authority provided in Section 1 shall end by December 31, 2020.
Section 7. Any organization assisting the City in providing emergency aid under Section
4(B) shall provide a monthly written report to the City by December 31, 2020, about the amount
of aid given, the purpose and criteria by which it was distributed, and any other pertinent
information.
Section 8. The Administration shall provide the City Council and general public a
monthly written report about the amount of aid provided by the City, the purpose and criteria by
which it has been distributed, the reimbursement received from the Department of Commerce,
c
U_
L
�M♦
V
c
0
E
13
w
Packet Pg. 152
8.2.b
and any other pertinent information regarding the grant programs outlined in Sections 4(B) and
4(C) above.
Section 9. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 10. Declaration of Emergency. The City Council hereby declares that an
emergency exists necessitating that this Ordinance take effect immediately upon passage by a
majority vote plus one of the whole membership of the Council, and that the same is not subject
U-
to a referendum (RCW 35A.12.130). The region is in the midst of a state of emergency due to
i
the COVID-19 virus, which has also become an economic emergency for many households,
M
v
particularly those who earned less than 60% of the Snohomish County median income in 2019,
c
and local businesses that have been shut down or conducting a fraction of their regular business
E
w
during most of the past three months.
Section 11. Publication. This Ordinance shall be published by an approved summary
c
c
consisting of the title.
�a
0`
Section 12. Effective Date. This Ordinance shall take effect and be in full force and effect
LL
immediately upon passage, as set forth herein, as long as it is approved by a majority plus one of
i
the entire membership of the Council, as required by RCW 35A.12.130. If it is only approved by
M
v
a majority of the Council, it will take effect five days after passage and publication. c
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK,
Packet Pg. 153
9.1
City Council Agenda Item
Meeting Date: 06/23/2020
Boys and Girls Club Building Use Agreement Addendum No.1
Staff Lead: Shannon Burley
Department: Parks, Recreation & Cultural Services
Preparer: Shannon Burley
Background/History
In 2010 the City of Edmonds entered into a five (5) year building use agreement with the Boys and Girls
Club of Snohomish County for their use of the Field House at Civic Park. The building use agreement
included a five (5) year extension clause which was executed in 2015. The current (2015) agreement is
set to expire in December 2020 (attached).
Staff Recommendation
Approve Addendum No.1 to the Existing Building Use Agreement and forward to consent authorizing
the Mayor to sign.
Narrative
Staff received a verbal commitment from the Boys and Girls Club of Snohomish County in May of 2020
stating their intent to execute the five (5) year extension clause in their existing Building Use Agreement
(attached, section 4). Due to COVID-19 the written confirmation did not arrive until June 8, 2020
(attached).
The Boys and Girls Club of Snohomish County has explored building a new club in Edmonds in a variety
of locations however they have not finalized their plans and wish to remain in their current location for
an additional five (5) years at minimum.
Addendum No. 1 to the current Building Use Agreement is intended to extend the terms of the current
agreement for an additional five (5) years expiring in December of 2025.
Attachments:
Bldg. Use Agrmt. - Boys -Girls Club 2015 Executed
Boys & Girls Club Building Use Agreement Addendum No. 1
Boys and Girls Club Letter of Intent
Packet Pg. 154
9.1.a
BUILDING USE AGREEMENT FOR
BOYS' & GIRLS' CLUBS OF SNOHOMISH
COUNTY
THIS AGREEMENT ("Agreement") is made this day obj1 , 2015, by
and between the CITY OF EDMONDS, a Washington municipal corporation
(hereinafter CITY), and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY
(hereinafter LESSEE).
WITNESS ETH
1. The CITY does hereby lease to the LESSEE and the LESSEE does
hereby lease from the CITY, parts of certain premises situated in the City of
Edmonds, County of Snohomish, State of Washington, generally known as the
FIELD HOUSE, located at 310 6th Avenue North, Edmonds, Washington. The
LESSEE shall have the right to use of the Field House, located on the above -
described real property. That in addition, subject to the rules and regulations as
shall be promulgated by the CITY, the LESSEE shall have the right on a shared
basis with other programs to utilize the Civic Center Playfields (when scheduled,
with additional fees charged accordingly) when they are not scheduled for use by
the CITY, except the adjacent asphalt play court and storage building which the
LESSEE has priority use with no additional fees charged.
Consideration for this lease is set at $1.00 (one dollar) per year and the mutual
N
benefits to be derived from the operation of a Boys and Girls Club, open to the
youth of the City of Edmonds and providing recreational and educational services
v
such as drop -in activities, organized athletics, tutoring, mentoring, field trips and
w
cultural enrichment activities. The one dollar annual rental reflects a discount from
�?
any comparable commercial rate due to several factors. First, the CITY has
c
acquired its underlying leasehold interest from the Edmonds School District No. 15
m
for $1.00 (one dollar) and its promise to use the property solely for recreational
purposes. Second, additional consideration is provided by the LESSEE through its
E
agreement to provide the described services to the youth of Edmonds and the
Q
broader area serviced by the Edmonds School District No. 15 in a non-
y
discriminatory manner and in compliance with all requirements of state and federal
law.
-a
m
2. Declaration: The City of Edmonds hereby declares its
determination that the Field House and storage shed located on the subject property
E
is not presently required for City recreational purposes. However, LESSEE
acknowledges that the Field House and storage shed is owned by Edmonds School
Q
District No. 15, which has retained the right to change which buildings or property
are leased to the CITY through January 31, 2021. LESSEE acknowledges that this
Agreement is subject to such prior right of Edmonds School District No. 15.
C°®�/- .2
Packet Pg. 155
3. Purpose: The subject property is to be used for the Edmonds Boys & Girls
Club youth activities. No other business or activities shall be undertaken on the premises
without the written consent of the CITY.
4. Term: This Agreement shall remain in effect until December 31, 2020.
This agreement may be renewed for successive five-year terms thereafter upon mutual
agreement of the parties. A written request for a five-year renewal shall be made by the
LESSEE on or before May 31 st of 2020.
5. Rental Fee: The yearly rental fee shall be the sum of one dollar ($1.00),
payable on or before May 1 st of each year to the City Treasurer.
6. Maintenance and Re airs: The LESSEE will maintain the premises in
good repair for the term of the Lease, with all maintenance and repairs to be paid by the
LESSEE. The LESSEE agrees that the CITY shall have access to the premises for
purposes of inspection at reasonable hours during the term of this Lease, including
renewals. The LESSEE agrees that it will quit and surrender the premises without
demand or notice at the end of the term, or renewal thereof, and leave the same in a neat
and clean condition, and will deliver up all keys belonging to the premises to the CITY.
7. Utilities: The LESSEE hereby covenants and agrees to pay all charges
for heat, light, water and garbage disposal. LESSEE shall not order any public utilities
which shall be used in or charged against the leased premises. In the event such shall
occur, the LESSEE shall pay the same during the full term of the Lease.
8. Indemnification: Hold _Harmless _and Subrogation Waiver: The CITY
shall not be liable for loss or damage to any property maintained by the LESSEE on the
premises. LESSEE agrees to indemnify, hold harmless and defend the CITY,
EDMONDS SCHOOL DISTRICT NO. 15 and the officers, employees and agents of
each, from and against any claim, loss or damage to person(s) or property resulting
from or arising out of this lease agreement or LESSEE'S use or occupancy of the
subject property herein, provided, however that:
(1) LESSEE'S obligation to indemnify, hold harmless and defend shall not extend to
claims, loss or damage caused by or resulting from the sole negligence of the CITY or
Edmonds School District No. 15; and
M
(2) LESSEE'S obligation to indemnify, hold harmless and defend for claims, loss or 'D
damage caused by or resulting from the concurrent negligence of the CITY and/or
Edmonds School District No. 15 and LESSEE shall apply only to the extent of
LESSEE'S negligence. E
U
a
9. Lawful Use: LESSEE agrees and covenants that the premises shall be at a
all times used and maintained in accordance with all local, State and Federal laws and
regulations including without limitation, orders of the health officer, building inspector
Packet Pg. 156
9.1.a
and fire marshal, except with regard to the structural integrity of the Field House and
code requirements pertaining thereto, which shall be the responsibility of the CITY.
However, in the event that LESSEE makes any alteration(s) or improvement(s) to the
subject property, then LESSEE shall be responsible for compliance with all laws and
regulations pertaining to such construction and shall pay for the entire cost thereof,
except as otherwise provided herein.
10. Alterations or Improvements: The LESSEE covenants and agrees that it
will make no alterations or improvements to the leased premises, or to any of the
furniture or equipment located on the premises subject to this Lease without the prior
written consent of the CITY. CITY is not obligated to grant its consent. All alterations
or improvements are to be paid for by LESSEE.
Upon submission to and approval of construction plans and specifications by the CITY,
LESSEE may make permanent capital improvements to the Field House, which tenant
improvements upon completion shall become the sole property of the CITY. The work
shall be completed in accordance with all applicable local, State and Federal laws and
regulations. The CITY shall have the right to enter the premises herein in order to
perform building and construction inspections as necessary.
The CITY may contribute toward the cost of such improvements in an amount deemed
necessary and in its best interests, however, nothing herein shall be deemed to obligate or
require the CITY to pay any of the costs of such improvements.
The parties acknowledge that any structural alterations or improvements to the premises
are subject to the prior written approval of Edmonds School District No. 15 as owner of
the property.
In consideration of the financial investments made in capital improvements, an
amendment may be made to the term of this Agreement upon mutual consent of the CITY
and the LESSEE.
11. Liens: LESSEE warrants that it will keep the subject premises free from 0
a
any and all liens, including without limitation liens for labor, materials, equipment or N
supplies furnished, unless approved in advance by the CITY. In the event any lien is
filed against the subject property for any reason, the CITY shall have the right to 6
immediately terminate this Agreement and, upon written notice, LESSEE shall quit and m
surrender the premises within thirty (30) days.
m
E
12. Assignment: LESSEE shall not let or sublet the whole or any part of the M
subject premises, nor assign this Lease or any part thereof, and agrees and stipulates that
r
a material consideration for the execution of this Lease is its personal acceptance of the a
Boys & Girls Clubs of Snohomish County as LESSEE.
Packet Pg. 157
9.1.a
13. Exclusive Use: The LESSEE covenants and agrees that it will not permit
or tolerate the use of the subject premises by any group, organization, individual, or legal
entity other than the reasonable and necessary use by the LESSEE, its employees, or
responsible adult participants and children duly enrolled in its authorized programs,
without the prior written permission of the CITY.
14. Fire and Other Casualty: In the event the premises are destroyed or
damaged by fire, earthquake or other casualty to such an extent as to render the same
untenable, in whole or in a substantial part, this Lease and the obligation to pay rent shall
terminate, with rent prorated to the date of the loss. Risk of loss shall be as provided in
paragraph 8.
15. Notices: All notices required by this Lease or notices of breaches thereof
shall be sent by certified or registered mail to the City of Edmonds at 121 5th Avenue
North, Edmonds, Washington 98020 and all such notices to the LESSEE shall be sent by
registered or certified mail and addressed to the LESSEE at 9502 191h Ave SE, Everett,
Washington 98208. Delivery of all notices shall be conclusively presumed to be effective
upon such posting in the United States mail, postage prepaid.
16. Default and Re -Entry: If LESSEE shall violate or default in any of the
covenants and agreements herein contained, then the CITY may immediately cancel this
Lease and re-enter said premises.
17. Costs and Attorney's Fees: In the event of a failure of either of the parties
to perform any obligation created by this Lease, the defaulting party agrees to pay all
damages and costs necessarily incurred by the injured party, including reasonable fees.
18. Non -Waiver of Breach: The failure of a party to insist upon strict
performance of any of the covenants and agreements of the Lease or to exercise any
option herein conferred in any one or more instances, shall not be construed to be a
waiver or relinquishment of any such provision, or any other covenants or agreements,
but the same shall be and remain in full force and effect.
19. Removal of LESSEE's Property: In the event of any entry in, or taking a
possession of, the leased premises as aforesaid, the CITY shall have the right, but not the N
obligation, to remove from the leased premises all personal property located therein, and
may place the same in storage in a public warehouse at the expense and risk of the -a
owners thereof. 0°
c
a�
20. Insurance: E
M
U
A. The LESSEE covenants and agrees to obtain a liability insurance a
policy with a minimum coverage of $2,000,000 prior to taking possession of the leased
premises and to make the City of Edmonds as a named insured on that policy. Such
policy is to include a provision prohibiting cancellation of the policy except upon ten (10)
Packet Pg. 158
9.1.a
days prior written notice to the CITY. A copy of the policy shall be delivered to the
CITY within fifteen (15) days of the date of this Lease.
B. If any policy of insurance which LESSEE is obligated to secure
under this Lease is cancelled for any reason whatsoever at any time, the CITY shall have
the right to require LESSEE to vacate the leased premises immediately upon notice being
given, either written or oral. The term of this Lease shall be considered terminated upon
such notice by the CITY.
C. In the event LESSEE undertakes any capital improvements of the
subject premises known as the Field House, LESSEE shall require any and all contractors
to obtain commercial general liability insurance coverage in the minimum amount of one
million dollars ($1,000,000), to which policy the CITY shall each be named as an
additional insured. Said policy of insurance shall provide that it may not be cancelled or
reduced except upon thirty (30) days prior written notice to LESSEE and the CITY.
21. School District PropeM: If the property leased is owned by
Edmonds School District No. 15, then this section shall apply:
The rights of the LESSEE granted under this Lease are specifically subject to the
terms and conditions and term of tenancy of the CITY as set forth in that certain lease
between Edmonds School District No. 15 and the City of Edmonds, a municipal
corporation, dated this l st day of August 1977 through January 31, 2021. The terms of
which are hereby incorporated by this reference as if set forth in full. Notwithstanding
the term of the tenancy granted LESSEE under this Lease, in the event the CITY'S
possession of the leased premises shall be terminated for any reason, all rights of the
LESSEE hereunder shall likewise terminate.
22. Structural Inspection: As a condition precedent of this Agreement, the
CITY may require the LESSEE to provide a copy of a structural inspection report for the
subject premises.
23. Termination: Termination shall operate to discharge all obligations that E
are executory by either party on or after the effective date of termination, but any right of 0
Q
a party based upon performance or breach of this Agreement prior to the effective date of N
termination shall survive. Any portion of this Agreement not terminated shall remain in
effect and full force as if no termination were made.
m
This Agreement may be terminated in whole or in part:
m
E
(a) If the LESSEE fails to comply with the terms and conditions of this Agreement, M
U
and the CITY deems the continuation of the Agreement may be substantially detrimental
r
to the CITY'S interests, the CITY shall notify LESSEE of the termination, the reasons Q
thereof, and the effective date.
Packet Pg. 159
9.1.a
(b) By the mutual written agreement of the CITY and LESSEE, the agreement to
terminate shall include the conditions of termination, effective date and in the case of
termination in part, the portion to be terminated. Itmay also include an option for the
LESSEE to cure the conditions of termination prior to a specific date before the effective
date of termination. Upon termination, LESSEE shall quit and surrender the premises
without demand or further notice and leave the same in a neat and clean condition, and
shall deliver all keys belonging to the premises to the CITY.
(c) In the event that, during the term of this Lease, the CITY determines that it is in the
best interests of its citizens to develop or redevelop any of the leased premises in a way
that would preclude LESSEE's use of the Field House as contemplated herein, the CITY
will provide LESSEE with One Hundred Eighty (180) days' notice of termination of this
Lease. Upon termination, LESSEE shall quit and surrender the premises without demand
or further notice and leave the same in a neat and clean condition, and shall deliver all keys
belonging to the premises to the CITY.
24. Severability: If a court holds any part, term, or provision of this
Agreement to be illegal, or invalid in whole or in part, the validity of the remaining
provisions shall not be affected, and the parties' rights and obligations shall be construed
and enforced as if the Agreement did not contain the particular invalid provision.
25. Jurisdiction: This Agreement has been made and shall be construed as
having been made and delivered under the laws of the State of Washington. Any action
at law, suit in equity, or judicial proceeding arising hereunder shall be instituted and
maintained only in any of the courts of competent jurisdiction of Snohomish County,
Washington.
26. Modification: Modification or amendment of the terms and conditions
hereunder shall only be made in writing, signed by both parties.
27. Complete Agreement: This Agreement is the complete expression of the
terms and conditions hereunder. Any oral or written representations or understandings
not expressly incorporated herein are excluded.
M
m
c
m
E
U
a
r
r
a
Packet Pg. 160
9.1.a
STATE OF WASHINGTON )
COUNTY OF SNOHOMISH )
I certify that I know or have evidence that signed this instrument, on oath stated
that he/she/they was/were authorized to exeCLIte the iument and acknowledged it as the
Executive Director of the Boys and Girls Club of Snohomish County to be the free and voluntary
act of such party for the uses and purposes mentioned in the instrument.
S yF Dated i -> l
Q�,� r R� ate NOTARY PUBLIC in and for the Washington
I��d �N,r`�.Y
N Pt B IC 2 Title
12 17-2016 0 � My appointment expires , (�
EXECUTED this ( , 2015.
: CITY OF EDMONDS
O. Earling, Mayor
ATTEST/AUTHENTICATED:
,5;—
Sco ssey, City Clerk
APPROVED AS TO FORM:
( '. C-M-4�'
O rice of the City Attorney
LESSEE: BOYS AND GIRLS CLUBS
OF SNOHOMISH COUNTY
Its'Executive Director
a�
m
c
m
E
t
U
a
r
r
Q
Packet Pg. 161
9.1.b
BUILDING USE AGREEMENT ADDENDUM NO. 1
WHEREAS, the CITY OF EDMONDS, a Washington municipal corporation, as "Lessor,"
and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY, as "Lessee," entered into a
Building Use Agreement dated October 29, 2015 ("Agreement") for the lease of parts of certain
premises situated in the City of Edmonds, County of Snohomish, generally known as the FIELD
HOUSE, located at 310 6th Avenue North, Edmonds, Washington ("Premises"); and
WHEREAS, the October 29, 2015 Building Use Agreement expires on December 31,
2020; and
WHEREAS, Section 4 of the Agreement provides that "[t]his Agreement may be renewed
for successive five-year terms thereafter upon mutual agreement of the parties"; and
WHEREAS, the parties have agreed to renew the Agreement for five (5) years; and
WHEREAS, the parties wish to memorialize their agreement to extend the expiration
date of the Agreement through December 31, 2025; NOW, THEREFORE
In consideration of the mutual benefits to be derived and the promises set forth herein, the
parties agree as follows:
1. The Building Use Agreement for the Premises is hereby renewed for five (5) years, as
authorized by Section 4, extending the expiration date of the Agreement through
December 31, 2025.
2. The Parties agree that the terms of the Agreement shall not be affected except as set
forth herein and the remaining terms are hereby incorporated by this reference as fully
as if herein set forth. All prior understandings, written or oral, shall be deemed merged
with the provisions of this Addendum No. 1 and with the underlying Building Use
Agreement.
DATED this day of June 2020.
LESSOR, CITY OF EDMONDS LESSEE, BOYS & GIRLS CLUBS
OF SNOHOMISH COUNTY
Michael Nelson, Mayor Bill Tsoukalas, Executive Director
T
Packet Pg. 162
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
STATE OF WASHINGTON )
)ss
COUNTY OF )
On this day of 2020, before me, the undersigned, a Notary Public
in and for the State of Washington, duly commissioned and sworn, personally appeared Bill
Tsoukalas, Executive Director of Boys & Girls Clubs of Snohomish County, known to me to
be the person whose name is subscribed to the within instrument, and acknowledged to me
that they executed the same in their authorized capacity, and that by their signature on the
instrument the person, or the entity upon behalf of which the person acted, executed the
instrument for the uses and purposes herein mentioned.
WITNESS my hand and official seal hereto affixed the day and year first above
written.
NOTARY PUBLIC
Printed Name:
My commission expires:
Packet Pg. 163
Officers
Mark McNaughton
President
Steve Hatfield
Secretary/Treasurer
Board of Directors
Breann Ackley
Randy Bolerjack
Mike Burns
Henry Cagey
Christina Castorena
Joe Cronin
Jon Douyard
Tony Edwards
Colleen Frauenholtz
Mike Gaffney
Mark Harmsworth
Kevin Harrison
Dominic Ivankovich
Michael Kerr
Duard King
Noni La Lone
Josh O'Connor
Mitesh Parikh
Deborah Taglialavore
Dan Templeman
Executive Director
Bill Tsoukalas
Clubs
Alderwood
Arlington
Brewster
Cascade
Coupeville
Edmonds
Everett
Granite Falls
Inchelium
Lake Stevens
Lummi
Marysville
Monroe
Mukilteo
Nespelem
North Kitsap
Oak Harbor
Snohomish
South Everett/Mukilteo
Sultan
Trailside
Tulalip
Warm Springs
Wellpinit
MAGINE
BOYS GIRLS CMUM'
THE IMPACT
OF SNOHOMISH COUNTY
Ever Broadway, Suite 300
Everett, WA 98203
June 8, 2020
Angie Feser
Parks, Recreation & Cultural Services Director
Francis Anderson Center
City of Edmonds
700 Main Street
Edmonds, WA 98020
Dear Angie:
9.1.c
I am writing to request the five year renewal/extension of the Edmonds Boys &
Girls Club lease with the City of Edmonds dated October 29, 2015.
Let me know if you need further information.
Sincerely,
Bill Tsoukalas
Executive Director
Packet Pg. 164
9.2
City Council Agenda Item
Meeting Date: 06/23/2020
Youth Commission Ordinance Amendments
Staff Lead: Shannon Burley
Department: Parks, Recreation & Cultural Services
Preparer: Shannon Burley
Background/History
June 2018 - City's first Youth Commission established
December 2018 through June 2019 - two rounds of interviews and appointments by Council
Commission consists of 11 positions of 1-year terms
There are currently six vacant positions on the Commission that were scheduled to be filled this month
June 2020. However, complications due to COVID-19 have made it challenging to meet as a commission,
recruit new members and make appointments to the Commission.
Staff Recommendation
Forward revised ordinance to consent authorizing the Mayor to sign.
Narrative
As the Youth Commission enters its third academic calendar year the staff recommends the following
structural changes to the Youth Commission ordinance. As a commission we have grown and better
understand how to achieve the best results from our youth in the following ways:
Recommendation:
Expand term from 1-year to 2-years - Commissioners need more time.
• It takes more than one year to have the kind of impact these incredible students aspire to have
• Having current members re -apply takes time away from their ability to complete spring /
summer projects for the Youth Commission
Proposed Solution:
Focus recruitment on incoming sophomores and Juniors; automatically place students into 2-year terms
- eliminating the need to reapply if returning and in good standing
Recommendation:
Align Commission activity with academic calendar - Summer is down time for family, vacation and
mental break
• Assembling the Youth Commission in July and August has proven difficult (often due to family
vacations not within the Youth Commissioners control)
Packet Pg. 165
9.2
• Difficult to get a quorum, difficult to make significant progress on projects. Further, most of
their outreach is to peers, who are also not in school
Proposed Solution:
Meet the first and third Wednesday of each month September - June. July and August meetings will be
considered Special Meetings
Recommendation:
Recruitment change from Spring to Fall - Fall recruiting better than Spring
• Spring time is very busy for students with finals, prom, theater presentations, graduation prep
and so much more
• Recruiting and seating members in June, right before Summer break is an awkward start to their
experience
• It is difficult to kick off a great project or capitalize on momentum
Proposed Solution:
Recruit when school starts up, students are picking clubs to join and signing up for extracurricular
activities. Seat members in October; will lose some to graduation but will enable a school year of
productivity.
With adoption of this amendment the following positions would be filled in the Fall:
• Seat 3 - Council Member Distelhorst
• Seat 4 - Council President Fraley Monillas
• Seat 5 - Council Member Buckshnis
• Seat 8 - Council Member L. Johnson
• Seat 9 - Mayor Nelson
• Seat 11 - Alternate - Mayor Nelson
In addition, with adoption of this amendment the following position would roll over into next year
without requiring a new application process and maintaining continuity of the work being done:
• Seat 1- Owen Lee, Secretary - Mayor Nelson
• Seat 2 - Sydney Pearson - Council Member K. Johnson
• Seat 6 - Jacob Sawyer - Council Member Olson
• Seat 7 - Caitlin Chung, Treasurer - Council Member Paine
• Seat 10 - Brook Roberts - Alternate - Mayor Nelson
Attachments:
2020-06-23 Youth Commission Ordinance Amendments
Packet Pg. 166
9.2.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON AMENDING EDMONDS CITY CODE,
CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH
COMMISSION"
WHEREAS, in October 2018, the Edmonds City Council adopted Ordinance 4130 to
amend the provisions of chapter 10.55 ECC, entitled "Edmonds Youth Commission"; and
WHEREAS, having given more consideration to some of the logistics surrounding the
commission, the City Council would like to make some additional amendments to chapter 10.55
ECC;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Edmonds City Code, chapter 10.55, entitled "Edmonds Youth Commission," is
hereby amended to read as follows (deleted text shown in str4ke*1„-,,ug ; new text shown in
underline):
Ch. 10.55
Edmonds Youth Commission
Sections:
10.55.010 Establishment and purpose of the commission
10.55.020 Appointment, membership and terms of appointment
10.55.030 Officers of the commission — Meetings
10.55.040 Powers and duties
10.55.010 Establishment and purpose of the commission
There is hereby created an Edmonds Youth Commission and shall consist of 11 members.
The Edmonds Youth Commission is a youth -led commission whose mission is to protect,
preserve, and enhance the quality of life for Edmonds youth by advising the city council and the
public on issues relating to youth policies, programs, and opportunities.
Packet Pg. 167
9.2.a
10.55.020 Appointment, membership and terms of appointment
The youth commission consists of nine voting members and two alternates.
The members of the commission shall be appointed in the following manner:
A. Each council member may appoint one commission member, to commission positions 2
through 8, respectively, according to the table below:
Appointing City
Council Position
Corresponding
Edmonds Youth
Commission Position
1
2
2
3
3
4
4
5
5
6
6
7
7
8
B. The mayor may appoint four members, positions 1 and 9 and alternates 10 and 11.
C. Exeept as set f A1, below in subseetion (G) of this seetior, each member shall seine be
Upointed to a term of two (2) nears one ..oar from beginning OctoberRAY I" �
tmti4 and ending September Ame 30th of the next Graduating seniors will be appreciated
as thev leave the commission in June. and new annointments will be made for those vacant
ositions the following October.
D. An alternative commissioner shall be appointed to serve in the event any regular
commissioner is absent or disqualified for any reason. In the event a regular commissioner is
absent or disqualified for any reason, such as lack of participation, multiple absences, or any
other reason, the alternate shall have all the powers of a regular commissioner. If two
alternates are present and only one is needed, position 10 shall be the one entitled to vote.
E. The city council and mayor shall appoint new members to fill the expiring terms on the
youth commission. If, for any reason, such as disqualification or inability to complete their
term, a vacancy occurs during the term of a youth commission member, that position may be
deemed vacant by the holder of the office that appointed the commissioner (e.g., mayor or
council member) and such office holder may appoint a replacement commissioner for the
remainder of the unexpired term for that position.
Packet Pg. 168
9.2.a
F. Eligibility. Persons appointed to serve on the commission shall reside within, but need not
attend school within, the city of Edmonds city limits, and must be entering grades nine
through 12, or be of equivalent age if not enrolled in a traditional school program.
-
■.
G. Recruitment of New Commissioners. New commissioners shall be recruited in
September of each year for positions whose terms will be ending that year. Recruiting
efforts should be structured to encourage candidates to apply from a wide range of
backgrounds, perspectives, schools and neighborhoods. In October of each year,
appointments shall be made from the body of applicants to positions whose terms are
expiring. There shall be no term limits as longas s eligibility is met. Sep existing
y apply for- r-eappointment.-
10.55.030 Officers of the commission — Meetings
Regular meetings of the commission shall be held on the first and third Wednesdays of each
month from 6:00 p.m. to 7:30 p.m. at the Frances Anderson Center from September through
June. Special meetings and retreats may be held during July and August as needed, as
determined by the youth commissioners. Members of the commission shall meet and organize
by election, from the members of the commission, a chair and vice chair and other officers as
may be determined by the commission. It shall be the duty of the chair to preside at all meetings.
The vice chair shall perform this duty in the absence of the chair. Five members shall constitute a
quorum for the transaction of business. If a regular member is not present, the alternate member
may fulfill the quorum requirement for that meeting and vote accordingly. Otherwise, the
alternate may not vote.
10.55.040 Powers and Duties
The duties of the commission include but are not limited to:
A. Serving as an advocate for youth needs and improvement in youth policies, directly
engaging the community in the process;
B. Drafting policy proposals on topics of its choosing and presenting these proposals to
the mayor and the city council;
C. Organizing forums of Edmonds youth to better educate the city about the opinions of
youth on civic issues affecting both their communities and the city at large;
Packet Pg. 169
9.2.a
D. Recognizing accomplishments of children and youth and promoting the value of youth
in our community; and
E. Providing an annual report to the city council about the commission's activities.
Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance
should be held invalid or unconstitutional, such decision shall not affect the validity of the
remaining portions of this ordinance.
Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty
(30) days after final passage of this ordinance.
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet Pg. 170
9.2.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2020, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting of the
title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON AMENDING EDMONDS CITY CODE,
CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH
COMMISSION"
The full text of this Ordinance will be mailed upon request.
DATED this day of 52020.
CITY CLERK, SCOTT PASSEY
Packet Pg. 171
9.3
City Council Agenda Item
Meeting Date: 06/23/2020
DSHS Development Disabilities Administration Interlocal Agreement Renewal
Staff Lead: Angie Feser
Department: Parks, Recreation & Cultural Services
Preparer: Shannon Burley
Background/History
In 2012, the City of Edmonds entered into a partnership with the Department of Social Health Services
(DSHS) to become a provider of the Respite Care Facility program. The purpose of this partnership is to
provide short-term intermittent respite care and relief for the primary caregiver of a person with
disabilities. The disabled individual is enrolled and participants in recreation programming provided by
the City's Parks, Recreation and Cultural Services Department. Some past participation examples include
Taekwondo, fitness classes or one of our many summer programs. As per the ILA, DSHS reimburses the
City for the registration fee once the participant completes the program. Annually, there are less than 10
participants.
Staff Recommendation
City Council to authorize the Mayor to renew the Interlocal Agreement between the City of Edmonds
and the Department of Social and Health Services for the Development Disabilities Administration
program.
Attachments:
4000cd06032020135028742 DSHS ILA
Packet Pg. 172
9.3.a
Affw,se+ngto a ware
Department ofSocial
INTERLOCAL AGREEMENT
DSHS Agreement Number:
2064-84711
&liathSmicts
Respite in Community Settings
Transforming lives
This Agreement is by and between the State of Washington Department
Program Contract Number:
of Social and Health Services (DSHS) and the Contractor identified
Contractor Contract Number:
below, and is issued pursuant to the Interlocal Cooperation Act, chapter
P1# 2001285 01
39.34 RCW.
CONTRACTOR NAME
CONTRACTOR doing business as (DBA)
City of Edmonds
City of Edmonds Parks And Recreation
CONTRACTOR ADDRESS
WASHINGTON UNIFORM
DSHS INDEX NUMBER
BUSINESS IDENTIFIER (UBI)
700 Main St
Edmonds, WA 98020
312-000-093
22474
CONTRACTOR CONTACT
CONTRACTOR TELEPHONE
CONTRACTOR FAX
CONTRACTOR E-MAIL ADDRES:
Todd Cort
425 771-0229
425 771-0253
todd.cort@edmondswa.gov
DSHS ADMINISTRATION
DSHS DIVISION
DSHS CONTRACT CODE
Developmental Disabilities
Division of Developmental Disabilities
1803LP-64
Admin
DSHS CONTACT NAME AND TITLE
DSHS CONTACT ADDRESS
Gina M. Thomas
840 N Broadway 540
Contract Specialist
Everett, WA 98201
DSHS CONTACT TELEPHONE
DSHS CONTACT FAX
DSHS CONTACT E-MAIL ADDRESS
425 740-6443
425 252-1364
Thomagm@dshs.wa.gov
IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT?
CFDA NUMBER(S)
No
AGREEMENT START DATE
AGREEMENT END DATE
MAXIMUM AGREEMENT AMOUNT
06/01/2020
05/31/2023
Fee For Service
EXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference:
Exhibits (specify): A - DDA Policies & Agreements
❑ No Exhibits.
The terms and conditions of this Agreement are an integration and representation of the final, entire and exclusive
understanding between the parties superseding and merging all previous agreements, writings, and communications, oral
or otherwise regarding the subject matter of this Agreement, between the parties. The parties signing below represent
they have read and understand this Agreement, and have the authority to execute this Agreement. This Agreement shall
be binding on DSHS only upon signature by DSHS.
CONTRACTOR SIGNATURE
PRINTED NAME AND TITLE
DATE SIGNED
Todd Cort
DSHS SIGNATURE
PRINTED NAME AND TITLE
DATE SIGNED
Joseph F. Carter,
Regional Operations Manager DDA
Q
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 1
Packet Pg. 173
9.3.a
DSHS General Terms and Conditions
1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the
following definitions:
a. "Central Contracts and Legal Services" means the DSHS central headquarters contracting office, or
successor section or office.
b. "Confidential Information" or "Data" means information that is exempt from disclosure to the public
or other unauthorized persons under RCW 42.56 or other federal or state laws. Confidential
Information includes, but is not limited to, Personal Information.
a
J
c. "Contract" or "Agreement" means the entire written agreement between DSHS and the Contractor,
including any Exhibits, documents, or materials incorporated by reference. The parties may execute
this contract in multiple counterparts, each of which is deemed an original and all of which
a
N
constitute only one agreement. E-mail or Facsimile transmission of a signed copy of this contract
T
shall be the same as delivery of an original.
d. "CCLS Chief" means the manager, or successor, of Central Contracts and Legal Services or
�a
o
successor section or office.
c
as
E
e. "Contractor" means the individual or entity performing services pursuant to this Contract and
c
includes the Contractor's owners, members, officers, directors, partners, employees, and/or agents,
unless otherwise stated in this Contract. For purposes of any permitted Subcontract, "Contractor"
o
includes any Subcontractor and its owners, members, officers, directors, partners, employees,
(n
and/or agents.
U)
0
f. "Debarment" means an action taken by a Federal agency or official to exclude a person or business
J
entity from participating in transactions involving certain federal funds.
g. "DSHS" or the "Department" means the state of Washington Department of Social and Health
Services and its employees and authorized agents.
h. "Encrypt" means to encode Confidential Information into a format that can only be read by those
possessing a "key;" a password, digital certificate or other mechanism available only to authorized
users. Encryption must use a key length of at least 256 bits for symmetric keys, or 2048 bits for
asymmetric keys. When a symmetric key is used, the Advanced Encryption Standard (AES) must
be used if available.
"Personal Information" means information identifiable to any person, including, but not limited to,
information that relates to a person's name, health, finances, education, business, use or receipt of
governmental services or other activities, addresses, telephone numbers, Social Security Numbers,
driver license numbers, other identifying numbers, and any financial identifiers.
"Physically Secure" means that access is restricted through physical means to authorized
individuals only.
k. "Program Agreement" means an agreement between the Contractor and DSHS containing special
terms and conditions, including a statement of work to be performed by the Contractor and payment
to be made by DSHS.
"RCW" means the Revised Code of Washington. All references in this Contract to RCW chapters or
sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters
can be accessed at http://apps.leg.wa.gov/rcw/.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 2
Packet Pg. 174
9.3.a
DSHS General Terms and Conditions
2.
3.
4.
m. "Regulation" means any federal, state, or local regulation, rule, or ordinance.
n. "Secured Area" means an area to which only authorized representatives of the entity possessing
the Confidential Information have access. Secured Areas may include buildings, rooms or locked
storage containers (such as a filing cabinet) within a room, as long as access to the Confidential
Information is not available to unauthorized personnel.
o. "Subcontract" means any separate agreement or contract between the Contractor and an individual
or entity ("Subcontractor") to perform all or a portion of the duties and obligations that the Contractor
a
is obligated to perform pursuant to this Contract.
J
c
p. "Tracking" means a record keeping system that identifies when the sender begins delivery of
a
Confidential Information to the authorized and intended recipient, and when the sender receives
N
confirmation of delivery from the authorized and intended recipient of Confidential Information.
q. "Trusted Systems" include only the following methods of physical delivery: (1) hand -delivery by a
N
person authorized to have access to the Confidential Information with written acknowledgement of
receipt; (2) United States Postal Service ("USPS") first class mail, or USPS delivery services that
include Tracking, such as Certified Mail, Express Mail or Registered Mail; (3) commercial delivery
E
services (e.g. FedEx, UPS, DHL) which offer tracking and receipt confirmation; and (4) the
c
Washington State Campus mail system. For electronic transmission, the Washington State
Governmental Network (SGN) is a Trusted System for communications within that Network.
o
r. "WAC" means the Washington Administrative Code. All references in this Contract to WAC
in
chapters or sections shall include any successor, amended, or replacement regulation. Pertinent
WAC chapters or sections can be accessed at http://apps.leg.wa.gov/wac/.
q
Amendment. This Contract may only be modified by a written amendment signed by both parties. Only
personnel authorized to bind each of the parties may sign an amendment.
Assignment. The Contractor shall not assign this Contract or any Program Agreement to a third party
without the prior written consent of DSHS.
Billing Limitations.
a. DSHS shall pay the Contractor only for authorized services provided in accordance with this
Contract.
b. DSHS shall not pay any claims for payment for services submitted more than twelve (12) months
after the calendar month in which the services were performed.
c. The Contractor shall not bill and DSHS shall not pay for services performed under this Contract, if
the Contractor has charged or will charge another agency of the state of Washington or any other
party for the same services.
5. Compliance with Applicable Law. At all times during the term of this Contract, the Contractor shall
comply with all applicable federal, state, and local laws and regulations, including but not limited to,
nondiscrimination laws and regulations.
6. Confidentiality.
a. The Contractor shall not use, publish, transfer, sell or otherwise disclose any Confidential
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 3
Packet Pg. 175
9.3.a
DSHS General Terms and Conditions
Information gained by reason of this Contract for any purpose that is not directly connected with
Contractor's performance of the services contemplated hereunder, except:
(1) as provided by law; or,
(2) in the case of Personal Information, with the prior written consent of the person or personal
representative of the person who is the subject of the Personal Information.
b. The Contractor shall protect and maintain all Confidential Information gained by reason of this a
Contract against unauthorized use, access, disclosure, modification or loss. This duty requires the J
Contractor to employ reasonable security measures, which include restricting access to the S
Confidential Information by: a
U)
(1) Allowing access only to staff that have an authorized business requirement to view the
Confidential Information. =
�a
(2) Physically Securing any computers, documents, or other media containing the Confidential o
Information. c
as
E
(3) Ensure the security of Confidential Information transmitted via fax (facsimile) by: c
a�
(a) Verifying the recipient phone number to prevent accidental transmittal of Confidential
0
Information to unauthorized persons.
x
U)
(b) Communicating with the intended recipient before transmission to ensure that the fax will be o
received only by an authorized person. Q
(c) Verifying after transmittal that the fax was received by the intended recipient.
(4) When transporting six (6) or more records containing Confidential Information, outside a
Secured Area, do one or more of the following as appropriate:
(a) Use a Trusted System.
(b) Encrypt the Confidential Information, including:
i. Encrypting email and/or email attachments which contain the Confidential Information
ii. Encrypting Confidential Information when it is stored on portable devices or media,
including but not limited to laptop computers and flash memory devices.
Note: If the DSHS Data Security Requirements Exhibit is attached to this contract, this
item, 6.b.(4), is superseded by the language contained in the Exhibit.
(5) Send paper documents containing Confidential Information via a Trusted System.
(6) Following the requirements of the DSHS Data Security Requirements Exhibit, if attached to this
contract.
c. Upon request by DSHS, at the end of the Contract term, or when no longer needed, Confidential
Information shall be returned to DSHS or Contractor shall certify in writing that they employed a
DSHS approved method to destroy the information. Contractor may obtain information regarding
approved destruction methods from the DSHS contact identified on the cover page of this Contract.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 4
Packet Pg. 176
9.3.a
DSHS General Terms and Conditions
d. Paper documents with Confidential Information may be recycled through a contracted firm, provided
the contract with the recycler specifies that the confidentiality of information will be protected, and
the information destroyed through the recycling process. Paper documents containing Confidential
Information requiring special handling (e.g. protected health information) must be destroyed on -site
through shredding, pulping, or incineration.
e. Notification of Compromise or Potential Compromise. The compromise or potential compromise of
Confidential Information must be reported to the DSHS Contact designated on the contract within
one (1) business day of discovery. Contractor must also take actions to mitigate the risk of loss and
comply with any notification or other requirements imposed by law or DSHS.
7. Debarment Certification. The Contractor, by signature to this Contract, certifies that the Contractor is
not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
by any Federal department or agency from participating in transactions (Debarred). The Contractor also
agrees to include the above requirement in any and all Subcontracts into which it enters. The
Contractor shall immediately notify DSHS if, during the term of this Contract, Contractor becomes
Debarred. DSHS may immediately terminate this Contract by providing Contractor written notice if
Contractor becomes Debarred during the term hereof.
8. Governing Law and Venue. This Contract shall be construed and interpreted in accordance with the
laws of the state of Washington and the venue of any action brought hereunder shall be in Superior
Court for Thurston County.
9. Independent Contractor. The parties intend that an independent contractor relationship will be created
by this Contract. The Contractor and his or her employees or agents performing under this Contract are
not employees or agents of the Department. The Contractor, his or her employees, or agents
performing under this Contract will not hold himself/herself out as, nor claim to be, an officer or
employee of the Department by reason hereof, nor will the Contractor, his or her employees, or agent
make any claim of right, privilege or benefit that would accrue to such officer or employee.
10. Inspection. The Contractor shall, at no cost, provide DSHS and the Office of the State Auditor with
reasonable access to Contractor's place of business, Contractor's records, and DSHS client records,
wherever located. These inspection rights are intended to allow DSHS and the Office of the State
Auditor to monitor, audit, and evaluate the Contractor's performance and compliance with applicable
laws, regulations, and these Contract terms. These inspection rights shall survive for six (6) years
following this Contract's termination or expiration.
11. Maintenance of Records. The Contractor shall maintain records relating to this Contract and the
performance of the services described herein. The records include, but are not limited to, accounting
procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any
nature expended in the performance of this Contract. All records and other material relevant to this
Contract shall be retained for six (6) years after expiration or termination of this Contract.
Without agreeing that litigation or claims are legally authorized, if any litigation, claim, or audit is started
before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or
audit findings involving the records have been resolved.
12. Order of Precedence. In the event of any inconsistency or conflict between the General Terms and
Conditions and the Special Terms and Conditions of this Contract or any Program Agreement, the
inconsistency or conflict shall be resolved by giving precedence to these General Terms and
Conditions. Terms or conditions that are more restrictive, specific, or particular than those contained in
the General Terms and Conditions shall not be construed as being inconsistent or in conflict.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 5
Packet Pg. 177
9.3.a
DSHS General Terms and Conditions
13. Severability. If any term or condition of this Contract is held invalid by any court, the remainder of the
Contract remains valid and in full force and effect.
14. Survivability. The terms and conditions contained in this Contract or any Program Agreement which,
by their sense and context, are intended to survive the expiration or termination of the particular
agreement shall survive. Surviving terms include, but are not limited to: Billing Limitations;
Confidentiality, Disputes; Indemnification and Hold Harmless, Inspection, Maintenance of Records,
Notice of Overpayment, Ownership of Material, Termination for Default, Termination Procedure, and
Treatment of Property.
a
J_
15. Contract Renegotiation, Suspension, or Termination Due to Change in Funding.
E
If the funds DSHS relied upon to establish this Contract or Program Agreement are withdrawn, reduced
N
or limited, or if additional or modified conditions are placed on such funding, after the effective date of
T
this contract but prior to the normal completion of this Contract or Program Agreement:
a. At DSHS's discretion, the Contract or Program Agreement may be renegotiated under the revised
�a
o
funding conditions.
E
b. At DSHS's discretion, DSHS may give notice to Contractor to suspend performance when DSHS
c
determines that there is reasonable likelihood that the funding insufficiency may be resolved in a
timeframe that would allow Contractor's performance to be resumed prior to the normal completion
o
date of this contract.
(n
x
U)
(1) During the period of suspension of performance, each party will inform the other of any
conditions that may reasonably affect the potential for resumption of performance.
q
(2) When DSHS determines that the funding insufficiency is resolved, it will give Contractor written
notice to resume performance. Upon the receipt of this notice, Contractor will provide written
notice to DSHS informing DSHS whether it can resume performance and, if so, the date of
resumption. For purposes of this subsubsection, "written notice" may include email.
(3) If the Contractor's proposed resumption date is not acceptable to DSHS and an acceptable date
cannot be negotiated, DSHS may terminate the contract by giving written notice to Contractor.
The parties agree that the Contract will be terminated retroactive to the date of the notice of
suspension. DSHS shall be liable only for payment in accordance with the terms of this
Contract for services rendered prior to the retroactive date of termination.
c. DSHS may immediately terminate this Contract by providing written notice to the Contractor. The
termination shall be effective on the date specified in the termination notice. DSHS shall be liable
only for payment in accordance with the terms of this Contract for services rendered prior to the
effective date of termination. No penalty shall accrue to DSHS in the event the termination option in
this section is exercised.
16. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any
subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and
conditions of this Contract. Only the CCLS Chief or designee has the authority to waive any term or
condition of this Contract on behalf of DSHS.
Additional General Terms and Conditions — Interlocal Agreements:
17. Disputes. Both DSHS and the Contractor ("Parties") agree to work in good faith to resolve all conflicts
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 6
Packet Pg. 178
9.3.a
DSHS General Terms and Conditions
at the lowest level possible. However, if the Parties are not able to promptly and efficiently resolve,
through direct informal contact, any dispute concerning the interpretation, application, or
implementation of any section of this Agreement, either Party may reduce its description of the dispute
in writing, and deliver it to the other Party for consideration. Once received, the assigned managers or
designees of each Party will work to informally and amicably resolve the issue within five (5) business
days. If managers or designees are unable to come to a mutually acceptable decision within five (5)
business days, they may agree to issue an extension to allow for more time.
If the dispute cannot be resolved by the managers or designees, the issue will be referred through each
a
Agency's respective operational protocols, to the Secretary of DSHS ("Secretary") and the Contractor's
J
Agency Head ("Agency Head") or their deputies or designated delegates. Both Parties will be
responsible for submitting all relevant documentation, along with a short statement as to how they
a
believe the dispute should be settled, to the Secretary and Agency Head.
U)
as
Upon receipt of the referral and relevant documentation, the Secretary and Agency Head will confer to
consider the potential options of resolution, and to arrive at a decision within fifteen (15) business days.
N
The Secretary and Agency Head may appoint a review team, a facilitator, or both, to assist in the
o
resolution of the dispute. If the Secretary and Agency Head are unable to come to a mutually
acceptable decision within fifteen (15) business days, they may agree to issue an extension to allow for
E
more time.
o
The final decision will be put in writing, and will be signed by both the Secretary and Agency Head. If
a�
o
the Agreement is active at the time of resolution, the Parties will execute an amendment or change
=
order to incorporate the final decision into the Agreement. The decision will be final and binding as to
the matter reviewed and the dispute shall be settled in accordance with the terms of the decision.
a
If the Secretary and Agency Head are unable to come to a mutually acceptable decision, the Parties
will request intervention by the Governor, per RCW 43.17.330, in which case the governor shall employ
whatever dispute resolution methods that the governor deems appropriate in resolving the dispute.
Both Parties agree that, the existence of a dispute notwithstanding, the Parties will continue without
delay to carry out all respective responsibilities under this Agreement that are not affected by the
dispute.
18. Hold Harmless.
a. The Contractor shall be responsible for and shall hold DSHS harmless from all claims, loss, liability,
damages, or fines arising out of or relating to the Contractor's, or any Subcontractor's, performance
or failure to perform this Agreement, or the acts or omissions of the Contractor or any
Subcontractor. DSHS shall be responsible for and shall hold the Contractor harmless from all
claims, loss, liability, damages, or fines arising out of or relating to DSHS' performance or failure to
perform this Agreement.
b. The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify,
defend, and hold harmless the State and its agencies, officials, agents, or employees.
19. Ownership of Material. Material created by the Contractor and paid for by DSHS as a part of this
Contract shall be owned by DSHS and shall be "work made for hire" as defined by Title 17 USCA,
Section 101. This material includes, but is not limited to: books; computer programs; documents; films;
pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material
which the Contractor uses to perform the Contract but is not created for or paid for by DSHS is owned
by the Contractor and is not "work made for hire"; however, DSHS shall have a perpetual license to use
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 7
Packet Pg. 179
9.3.a
DSHS General Terms and Conditions
this material for DSHS internal purposes at no charge to DSHS, provided that such license shall be
limited to the extent which the Contractor has a right to grant such a license.
20. Subrecipients.
a. General. If the Contractor is a subrecipient of federal awards as defined by 2 CFR Part 200 and
this Agreement, the Contractor shall:
(1) Maintain records that identify, in its accounts, all federal awards received and expended and the a
federal programs under which they were received, by Catalog of Federal Domestic Assistance J
(CFDA) title and number, award number and year, name of the federal agency, and name of the •S
pass -through entity; a
U)
(2) Maintain internal controls that provide reasonable assurance that the Contractor is managing
federal awards in compliance with laws, regulations, and provisions of contracts or grant
agreements that could have a material effect on each of its federal programs; N
0
(3) Prepare appropriate financial statements, including a schedule of expenditures of federal c
awards; E
E
0-
0
(4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the
Contractor and its Subcontractors who are subrecipients; o
(5) Comply with the applicable requirements of 2 CFR Part 200, including any future amendments to x
2 CFR Part 200, and any successor or replacement Office of Management and Budget (OMB) o
Circular or regulation; and Q
(6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights
Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with
Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination
Act of 1975, and The Department of Justice Non -Discrimination Regulations, 28 C.F.R. Part 42,
Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to
https://omp.gov/about/offices/ocr.htm for additional information and access to the aforementioned
Federal laws and regulations.)
b. Single Audit Act Compliance. If the Contractor is a subrecipient and expends $750,000 or more in
federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay
for a single audit or a program -specific audit for that fiscal year. Upon completion of each audit, the
Contractor shall:
(1) Submit to the DSHS contact person the data collection form and reporting package specified in
2 CFR Part 200, Subpart F, reports required by the program -specific audit guide (if applicable),
and a copy of any management letters issued by the auditor;
(2) Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part
200, Subpart F; prepare a "Summary Schedule of Prior Audit Findings" reporting the status of all
audit findings included in the prior audit's schedule of findings and questioned costs.
c. Overpayments. If it is determined by DSHS, or during the course of a required audit, that the
Contractor has been paid unallowable costs under this or any Program Agreement, DSHS may
require the Contractor to reimburse DSHS in accordance with 2 CFR Part 200.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 8
Packet Pg. 180
DSHS General Terms and Conditions
9.3.a
21. Termination.
a. Default. If for any cause, either party fails to fulfill its obligations under this Agreement in a timely
and proper manner, or if either party violates any of the terms and conditions contained in this
Agreement, then the aggrieved party will give the other party written notice of such failure or
violation. The responsible party will be given 15 working days to correct the violation or failure. If
the failure or violation is not corrected, this Agreement may be terminated immediately by written
notice from the aggrieved party to the other party.
b. Convenience. Either party may terminate this Interlocal Agreement for any other reason by
providing 30 calendar days' written notice to the other party.
c. Payment for Performance. If this Interlocal Agreement is terminated for any reason, DSHS shall
only pay for performance rendered or costs incurred in accordance with the terms of this Agreement
and prior to the effective date of termination.
22. Treatment of Client Property. Unless otherwise provided, the Contractor shall ensure that any adult
client receiving services from the Contractor has unrestricted access to the client's personal property.
The Contractor shall not interfere with any adult client's ownership, possession, or use of the client's
property. The Contractor shall provide clients under age eighteen (18) with reasonable access to their
personal property that is appropriate to the client's age, development, and needs. Upon termination of
the Contract, the Contractor shall immediately release to the client and/or the client's guardian or
custodian all of the client's personal property.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 9
Packet Pg. 181
9.3.a
Special Terms and Conditions
1. Definitions Specific to Special Terms. The words and phrases listed below, as used in this Contract,
shall each have the following definitions:
a. "Assistance" means help provided to a Client for the purpose of aiding him/her in the performance
of tasks.
b. "Authorized" means DDA Case Resource Manager, or Social Worker approval of funding for
services as evidenced by a social service authorization in ProviderOne.
c. "Case Resource Manager (CRM)" means the DSHS or DDA worker assigned to a Client. a
J
d. "Client" means an individual whom DSHS has determined eligible to receive DDA services. S
e. "Culturally Appropriate" means responsive to a Client's cultural beliefs and values, ethnic norms, N
language needs, religion, and individual differences.
f. "DDA" means the Developmental Disabilities Administration within DSHS. N
0
g. "Family" means a parent, child, sibling, aunt, uncle, cousin, grandparent, grandchild, grandniece, or c
grandnephew, including such relatives when related through adoption or marriage or registered E
domestic partnership. c
a�
h. "Nurse Delegation" means: o
(1) Services in compliance with WAC 246-840-910 through 246-840-970 by a registered nurse to
provide training and nursing management for nursing assistants who perform delegated nursing o
tasks. e
(2) Delegated nursing tasks include, but are not limited to, administration of non -injectable
medications, except for insulin, blood glucose testing, and tube feedings.
(3) Services include the initial visit, care planning, competency testing of the nursing assistant,
consent of the Client, additional instruction, and supervisory visits.
(4) Clients who receive nurse delegation services must be considered "stable and predictable" by
the delegated nurse.
"Personal care services" means those specific services under WAC 388-106 provided to DSHS
Clients.
"Physical Assistance" means the provision of hands-on assistance for any task necessary.
k. "Positive Behavior Support Plan" means a written plan developed to implement strategies to relate
to others and direct interventions to decrease challenging behaviors.
"Positive Behavior Support Principles" means addressing a challenging behavior that focuses on
changing the physical and interpersonal environment and increasing a person's skills so that the
person is able to get their needs met without having to resort to a challenging behavior.
m. "Primary Caregiver(s)" or "Caregiver" means the person who provides the majority of your care and
supervision.
n. "Protective Supervision" means supervision to ensure the safety and well-being of a Client,
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 10
Packet Pg. 182
9.3.a
Special Terms and Conditions
exclusive of those responsibilities that should be assumed by a legal representative.
o. "Respite Care" means short-term, intermittent relief for persons who live with and provide care for
individuals with developmental and intellectual disabilities on either an emergency or a planned
basis.
p. "Service Plan" means the Person -Centered Service Plan or Individual Support Plan, which is a
written plan for long-term care service delivery, which identifies ways to meet the Client's needs
with the most appropriate services or supports as, described under chapter WAC 388-828.
a
q. "Transportation Services" means the process of transporting and accompanying a Client from one J
location to another in accordance with the client's needs. S
r. "Unsupervised access" means: N
a)
z,
(1) An individual will or may have the opportunity to be alone with a child, juvenile, or a vulnerable
adult; and
0
(2) Neither a qualified employee, contract employee, volunteer, nor student intern of the agency, or
entity nor a relative or guardian of the child, juvenile or vulnerable adult is present. E
0-
0
2. Purpose. The purpose of this Contract is to provide short-term intermittent respite care in order to
provide relief for primary caregivers as described under chapter 388-845 WAC. Respite Care can be o
provided in Community Centers, Senior Centers, Parks and Recreation Departments, and Summer cn
Programs. U)
0
3. Licenses, Registrations, and Certifications. q
a. The Contractor is required to follow all laws, rules, and policies applicable to their license, registration,
and/or certification.
b. The Contractor shall meet the training requirements associated with their license, registration,
and/or certification.
c. When licensing, certification, and contract requirements differ, the Contractor shall meet the highest
standard.
d. In the event that any required license of the Contractor is revoked or expired, this Contract shall be
suspended, without the necessity of written notice by DSHS, as of the effective date of revocation
or the actual date of expiration. In the case of license revocation, this Contract shall then be
terminated in accordance with the terms of this Contract, and such termination shall be effective on
the effective date of the license revocation.
e. The provision of Respite Care services cannot result in the licensed provider exceeding their
licensed capacity.
4. General Requirements.
a. DSHS shall request services from the Contractor on an as needed basis. This Contract does not
obligate DSHS to authorize services to the Contractor.
b. Respite Care provided under the terms of this Contract must be pre -approved in writing by DSHS in
accordance with the Client's Service Plan, and shall be provided in a manner that is culturally
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 11
Packet Pg. 183
9.3.a
Special Terms and Conditions
appropriate for the Client and the Client's family.
c. All services shall be provided in a manner consistent with the published rules and policies of DSHS
and within the scope of acceptable practice as determined by DSHS.
d. The Contractor must emphasize Positive Behavior Support Principles in the provision of all services
to Clients. Positive Behavior Support is based on respect, dignity, and personal choice.
5. Contractor Qualifications. The Contractor must:
a. Be licensed by the State of Washington as a business under chapter 19.02 RCW and shall meet or
a
J
exceed the minimum licensing requirements under chapter 458-02 WAC.
S
b. Contractors shall hold all appropriate endorsements, licenses and certifications in addition to
N
Washington State Business license as applicable to their business operation.
c. Contractors outside of Washington State must maintain equivalent licensure or certification
N
requirements as paragraph a. and b. above according to their states' requirements for business
o
operation.
E
d. Publish on a publically accessible website the services offered by the contractor and make
c
publically accessible the services offered by the contractor. The contractor's website must include:
(1) The identified number of service hours being provided in the program/class/event including
as
0
(n
days/date and start and end time;
U)
0
(2) Activities that will occur during program/class/event; and Q
(3) The rate schedule for the program/class/event.
e. The Contractor shall ensure that they or their employees possess the following minimum
qualifications:
(1) Meet minimum age requirements as required by license, certification or rule;
(2) Possess the following minimum standards of knowledge and experience:
(a) General knowledge of acceptable standards of performance, including the necessity to
perform dependably, report punctually, maintain flexibility, and to demonstrate kindness and
caring to the Client;
(b) Knowledge of when and how to contact the Client's legal representative and the Client's
CRM;
(c) Adequate skills to read, either directly or through an interpreter, understand, and implement
the services authorized in the plan;
(d) Adequate communication skills to convey and understand, either directly or through an
interpreter, information required to implement the Client's written Service Plan(s) and verbal
instructions; and
(e) Adequate skills to maintain provider records of services performed and payments received.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 12
Packet Pg. 184
9.3.a
Special Terms and Conditions
f. The Contractor shall ensure that employees and volunteers:
(1) Understand specific directions for providing the care that an individual Client requires;
(2) Meet the need of the client as identified in the Service Plan;
(3) Provide services within the scope of practice for their profession/skill level;
(4) Observe the Client for change in health status, including weakness, confusion, and loss of
appetite; a
J_
(5) Identify problem situations and take appropriate action; S
E
(6) Respond to emergencies without direct supervision; and a
U)
as
(7) Respect and consider the Client's individual differences and preferences when performing =
routine tasks in a culturally appropriate manner, as described in the DDA Guiding Values. N
0
g. The Contractor shall cooperate with DSHS in the evaluation of the Contractor's performance under
the terms of this Contract including the following: E
a
0
(1) Follow-up contact with Clients, their families, legal representatives or primary caregivers
regarding their satisfaction with the services provided; o
(2) Investigation and documentation of all complaints about the service provided; and X
0
(3) Periodic monitoring of service documentation records, verification of provider qualifications, and Q
of billing and payment data in ProviderOne. J
6. Statement of Work. The Contractor shall provide the services and staff, and otherwise do all things
necessary for or incidental to the performance of work, as set forth below:
a. Obtain information about the Client's identified needs and care requirements, and ensure that the
Client's needs are met while providing services. This includes following the guidance of any written
plans for Client support such as the Service Plan, Nurse Delegation assessment or Positive
Behavior Support Plan.
b. Contact the Client's CRM if the Contractor has not heard from the Client or the Client's primary
caregiver within seven (7) days of the Contractor's receipt of the service authorization.
c. Make arrangements with the primary caregiver for emergency medical treatment should this
become a necessity.
d. Deliver Respite Care in a manner consistent with WAC 388-845-1600 through 1620 and DDA
Policies. See Exhibit A, DDA Policies & Agreements.
e. Provide all support needs as identified in the Service Plan including personal care, physical
assistance, support and protective supervision to the Client in daily routine activities and to prevent
injury to him or herself and to others.
f. Maintain transportation records to document the dates, times, destinations, and distances of each
Client's transportation services. Upon request, the Contractor shall make the records available to
DSHS or DSHS/designee for review and audit.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 13
Packet Pg. 185
9.3.a
Special Terms and Conditions
g. Maintain sufficient vehicle and passenger insurance coverage and current driver's license in
accordance with chapter 308-104 and 308-106 WAC.
h. Operate and maintain the transportation vehicle(s) in a manner consistent with protecting and
promoting the Client's health and welfare.
i. Contractor shall not require client, client's guardian and/or client's legal representative to enter into
any agreement releasing or limiting Contractor's legal liability for injuries arising out of premises
operation, acts of independent contractors, products completion, or personal injuries sustained due
to contractor's negligence in connection with providing services under this contract unless
a
contractor, at the same time, requires client, client's guardian and/or client's legal representative to
J
release the State of Washington and all of its agencies, agents, contractors, servants and
employees from liability for any acts of contractor causing injuries arising out of premises operation,
a
acts of independent contractors, products completion, or personal injuries sustained due to
U)
contractor's negligence in connection with providing services under this Contract.
�a
0
7. Parks and Recreation Department. Parks and Recreation Department contractors are required to
r
c
as
comply with the following additional terms:
a
o
a. Parks and Recreation Departments are city, county or other publically operated parks and
a�
o
recreation department for the purpose of providing leisure time activities and facilities and
=
recreational facilities, of a nonprofit nature as a public service as defined under RCW 36.69.010.
o
b. Meet the definition of a park and recreation district under RCW 36.68 and RCW 36.69. Q
c. Obtain all required licenses, permits or certifications applicable to the program operated by the
Parks and Recreation Department.
8. Additional Client Rights:
a. In compliance with Title VI of the Civil Rights Act of 1964, and under RCW 2.42.010, RCW
2.43.010, and RCW 49.60.010, the Contractor shall ensure that Limited English Proficient (LEP)
Clients have access to a certified, or, if non -certifiable language, to an otherwise qualified language
interpreter, who has successfully passed the DSHS language test. The Contractor shall also ensure
that DSHS Clients have access to documents translated into the Client's primary language. To
request a qualified interpreter, you must register at https://hcauniversal.com/new-reg1.a.uester-
registration/ or email scheduling(a�ulsonline.net. For additional information, visit their Provider FAQs
page.
b. In compliance with the Americans with Disabilities Act (ADA) of 1990, under RCW 2.42.010 and
RCW 49.60.010, the Contractor shall ensure that deaf, deaf -blind, or hard of hearing Clients have
access to the services of an interpreter certified by the National Association of the Deaf (NAD) as a
Sign Language Interpreter, or a qualified interpreter having a Registry of Interpreters for the Deaf
(RID).
9. Duty to Report Suspected Abuse, Abandonment, Neglect or Financial Exploitation. The
Contractor and its employees must immediately report all instances of suspected abandonment, abuse,
financial exploitation or neglect of a vulnerable adult under RCW 74.34.035 or a child under RCW
26.44.030.The report shall be made to the Department's current state abuse hotline, 1-866-363-4276
(END -HARM). The Contractor must also report all suspected instances to the Client's case manager. If
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 14
Packet Pg. 186
9.3.a
Special Terms and Conditions
the notice to the Client's case manager was verbal then it must be followed up by written notification
within one business day. Further, when required by RCW 74.34.035, the Contractor and the
Contractor's employees must immediately make a report to the appropriate law enforcement agency.
10. Significant Change in Client's Condition. The Contractor agrees to report any significant change in
the Client's condition within twenty-four (24) hours to the Client's Case Manager.
11. Death of Clients. The Contractor shall report all deaths of DSHS Clients receiving services under this
Contract to the Client's case manager within one hour upon notification of the death. The Contractor
shall follow up with written notification of the Client's death to the Client's case manager within one
a
business day.
J
c
12. Provider Screenings.
a
a. The State must ensure the Department does not pay federal funds to excluded persons or entities.
U)
States are also required to check for the death of an individual provider, agency owner or
authorized official prior to contracting. The required ownership and control information for
N
individuals with ownership interest of five percent (5%) or more, officers and managing employees
o
will be obtained from the Medicaid Provider Disclosure Statement and checked against all required
federal exclusion lists, and the Social Security Death Master List, prior to finalizing a contract.
E
0-
0
b. The Contractor will report any change in ownership, managing employees, and/or those with a
controlling interest to the Department within thirty-five (35) days of such a change so that these
o
individuals can be screened against the required federal exclusion lists as well as the Social
=
Security Death Master List. For detailed instructions, please refer to the Medicaid Provider
Disclosure Statement.
a
13. Duty to Disclose Business Transactions.
a. Under 42 CFR 455.104, the Contractor is required to provide disclosures from individuals with
ownership interest, managing employees, and those with a controlling interest. The State must
obtain certain disclosures from providers and complete screenings to ensure the State does not pay
federal funds to excluded person or entities. Contractor must complete and submit a Medicaid
Provider Disclosure Statement, DSHS Form 27-094. According to 42 CFR 455.104(c) (1),
disclosures must be provided:
(1) When the prospective Contractor submits their initial application;
(2) When the prospective Contractor signs the contract;
(3) Upon request of the Department at contract revalidation/renewal;
(4) Within thirty-five (35) days after any change in ownership of the Contractor entity.
b. Failure to submit the requested information may cause the Department to refuse to enter into an
agreement or contract with the Contractor or to terminate existing agreements. The State will
recover any payments made to a disclosing entity that fails to disclose ownership or control
information, as required by 42 CFR 455.104.
c. Under 42 CFR 455.105(b), within thirty-five (35) days of the date of a request by the Secretary of
the U.S. Department of Health and Human Services or DSHS, the Contractor must submit full and
complete information related to Contractor's business transactions that include:
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 15
Packet Pg. 187
9.3.a
Special Terms and Conditions
(1) The ownership of any subcontractor with whom the Contractor has had business transactions
totaling more than $25,000 during the twelve (12) month period ending on the date of the
request; and
(2) Any significant business transactions between the Contractor and any wholly owned supplier, or
between the Contractor and any subcontractor, during the five (5) year period ending on the
date of the request.
d. Failure to comply with requests made under this term may result in denial of payments until the
requested information is disclosed. See 42 CFR 455.105(c).
14. Background Check. The signatory for this contract agrees to undergo and successfully complete a
DSHS criminal history background check conducted by DSHS every three years or more often as
required by program rule or as otherwise stated in the contract, and as required under RCW
43.20A.710, RCW 43.43.830 through 43.43.842. If the Contractor has owners, administrators,
subcontractors, employees or volunteers who may have unsupervised access to Clients in the course
of performing the work under this Contract, the Contractor shall require those owners, administrators,
subcontractors, employees or volunteers to successfully complete a criminal history background check
prior to any unsupervised access and at least every three years thereafter or more often if required by
program rule or as otherwise stated in the contract. The Contractor must maintain documentation of
successful completion of required background checks.
15. False Claims Act Education Compliance. Federal law requires any entity receiving annual Medicaid
payments of five (5) million or more to provide education regarding federal and state false claims laws
for all of its employees, contractors and/or agents. If Contractor receives at least five (5) million or
more in annual Medicaid payments under one or more provider identification number(s), the Contractor
is required to establish and adopt written policies for all employees, including management, and any
contractor or agent of the entity, including detailed information about both the federal and state False
Claims Acts and other applicable provisions of Section 1902(a)(68) of the Social Security Act. The law
requires the following:
Contractor must establish written policies to include detailed information about the False Claims Act,
including references to the Washington State False Claims Act;
a. Policies regarding the handling and protection of whistleblowers;
b. Policies and procedures for detecting and preventing fraud, waste, and abuse;
c. Policies and procedures must be included in an existing employee handbook or policy manual, but
there is no requirement to create an employee handbook if none already exists.
16. Bribes and Kickbacks. Federal law stipulates that Medicaid participants be offered free choice among
qualified providers, therefore any exclusive relationship between the Contractor and any other Medicaid
service is prohibited.
17. State or Federal Audit Requests. The Contractor is required to respond to State or Federal audit
requests for records or documentation, within the timeframe provided by the requestor. The Contractor
must provide all records requested to either State or Federal agency staff or their designees.
18. Drug -Free Workplace. The Contractor agrees he or she and all employees or volunteers shall not use
or be under the influence of alcohol, marijuana, illegal drugs, and/or any substances that impact the
Contractor's ability to perform duties under this Contract.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 16
Packet Pg. 188
9.3.a
Special Terms and Conditions
19. Execution and Waiver. This Contract shall be binding on DSHS only upon signature by DSHS with an
Authorized Countersignature. Only the Contracting Officer or the Contracting Officer's designee has
authority to waive any provision of this Contract on behalf of DSHS.
20. Consideration. Total consideration payable to Contractor for satisfactory performance of the work
under this Contract shall be based on the following:
a. DSHS shall pay the Contractor at the published rate, for services provided under this contract. The
a
Contractor hereby waives written notice of subsequent rate changes. Subsequent rate changes will
J
not require a revised Contract and are not disputable. Current rates are published at:
https://www.dshs.wa.gov/aItsa/management-services-division/office-rates-management.
a
b. DSHS will only reimburse the Contractor for the number of hours authorized and provided per
U)
client. DSHS will pay the contractor at an established rate in 15-minute intervals. The Contractor will
be reimbursed up to the Contractor's published rate for services provided unless that rate exceeds
N
the equivalent of 15 minute intervals of service the client received.
o
c. Transportation services must be written in the client's Service Plan. Mileage shall be paid at current
r
c
E
State of Washington rates, as published by the Office of Financial Management, for miles driven
c
while transporting one Client to a waiver service. Transportation is to and from the respite service
and must be provided in accordance with WAC chapter 388-845.
o
d. Transportation as a component of the Respite in Community Settings service must be included in
(n
the total published rate.
o
e. Administrative functions, such as record keeping, travel to work site, billing, and report development
are not billable as separate services but are included in the established rate schedule
f. DSHS shall not pay the Contractor separately for the cost of other expenses such as equipment
rental, meals and snacks for all day activities this must be rolled into the cost of the service.
21. Billing and Payment.
a. The Contractor shall bill for authorized services using the ProviderOne Payment system, which is
the state of Washington's Medicaid management system.
b. Billing instructions are located at https://www.hca.wa.gov/billers-providers-
partners/providerone/providerone-billing-and-resource-guide
c. The Contractor agrees to accept this payment as total and complete remuneration for services
provided under this Contract to DSHS Clients. DSHS clients cannot be billed fees beyond the
hourly contracted rate for the service Respite in Community Settings.
d. DSHS shall not pay the Contractor for cancelled or missed appointments, nor for scheduled hours
of service when Clients are not seen or served by the Contractor.
e. Only DSHS shall have the authority to authorize services under this Contract.
f. Respite care is a service authorized in 15 minute increments. DSHS shall not pay for more respite
units than is received by the client. Client can pay for services provided that exceed waiver
allotment as long as it does not surpass the contracted rate.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 17
Packet Pg. 189
9.3.a
Special Terms and Conditions
g. DSHS shall only reimburse or pay for services which are authorized and within the scope of respite
services.
h. The contractor shall provide invoices or documentation of the dates of service, duration of time and
total cost prior to service being provided. The CRM will create an authorization in CARE in
"reviewing" status. After confirmation that the service is completed appropriately, the CRM will
change the status of the authorization to "approved" which will allow the authorization to be claimed.
i. The contractor shall provide invoices after service provided, as requested by DSHS
j. If DSHS pays the Contractor for services authorized but not provided by the Contractor, the amount
a
J
paid shall be considered an overpayment.
k. If this Contract is terminated for any reason, DSHS shall pay for only those services authorized and
N
provided through the date of termination.
I. Payment shall be considered timely if made by DSHS within thirty (30) days Payment shall be sent
N
to the address designated by Contractor. DSHS may, at its discretion, terminate the Contract or
o
withhold payments claimed by Contractor for services rendered if Contractor fails to satisfactorily
comply with any term or condition of this Contract.
E
0-
0
22. Insurance.
as
0
a. DSHS certifies that it is self -insured under the State's self-insurance liability program, as provided
cn
by RCW 4.92.130, and shall pay for losses for which it is found liable.
0
b. The Contractor certifies, by checking the appropriate box below, initialing to the left of the box
J
selected, and signing this Agreement, that:
❑ The Contractor is self -insured or insured through a risk pool and shall pay for losses
for which it is found liable; or
❑ The Contractor maintains the types and amounts of insurance identified below and
shall, prior to the execution of this Agreement by DSHS, provide certificates of insurance
to that effect to the DSHS contact on page one of this Agreement.
Commercial General Liability Insurance (CGL) — to include coverage for bodily injury, property
damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000;
General Aggregate - $2,000,000. The policy shall include liability arising out of premises,
operations, independent contractors, products -completed operations, personal injury, advertising
injury, and liability assumed under an insured contract. The State of Washington, DSHS, its elected
and appointed officials, agents, and employees shall be named as additional insureds.
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 18
Packet Pg. 190
9.3.a
Exhibit A
DDA Policies & Agreements
Policies
The following DDA Policies are hereby incorporated as Contractor Requirements.
5.06
Client Rights
5.13
Protection from Abuse: Mandatory Reporting
5.14
Positive Behavior Support Principles
5.19
Positive Behavior Support for Children & Youth
6.15
Nurse Delegation Services
Policies can be located at https://www.dshs.wa.gov/dda/policies-and-rules/policy-manual. In the event
DSHS updates or changes these policies, the revised policy/policies will be incorporated into this Contract
without the requirement of an amendment.
DDA Guiding Values:
The DDA Guiding Values can be located at:
https://www.dshs.wa.gov/sites/default/files/DDA/dda/documents/DDA%20Guiding%20Values%2OBooklet.pdf
Disability Rights of Washington (DRW) Agreement:
The following access agreement is regarding "Disability Rights of Washington (DRW) rights and
responsibilities. The agreement can be located at:
https://www.dshs.wa.gov/sites/default/files/DDA/dda/documents/WPAS.pdf.
*Note: WPAS has changed its name to "Disability Rights of Washington (DRW)" and DDD has changed its name to
"Developmental Disabilities Administration (DDA)
DSHS Central Contracts & Legal Service9
1803LP DDA Respite in Community Settings (8- 29-19) Page 19
Packet Pg. 191
9.4
City Council Agenda Item
Meeting Date: 06/23/2020
June Financial Report
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Sarah Mager
Background/History
N/A
Staff Recommendation
N/A
In your packet I have included the Monthly Budgetary Financial Report for April.
Tonight's review will include
General Fund Revenues and Expenses
Sales Tax Revenues
Real Estate Excise Taxes
Accounts especially affected by the COVID induced economic recession
General Fund projections for 2020
Per council request the General Fund projections are in the same format that is found on page 15 of
your 2020 Budget Book.
Most of us would agree that we don't know much more this month about what is going to happen with
the recession and its ultimate effect on the economy than we knew last month. I'll continue to provide
frequent reports in order to keep you as up to date on the City's finances as practical.
Attachments:
April 2020 Monthly Financial Report
Financial Report for June PP
Packet Pg. 192
I 9.4.a I
OF
EDP
� d
1)7 C. 1 $9v
CITY OF EDMONDS
MONTHLY BUDGETARY FINANCIAL REPORT
APRIL 2020
Packet Pg. 193 1
I 9.4.a I
Page 1 of 1
CITY OF EDMO NDS
REVENUES BY FUND - SUMMARY
Fund
2020 Amended
4/30/2019
4/30/2020
Amount
No.
Title
Budget
Revenues
Revenues
Remaining
%Receives
001
GENERAL FUND
$ 43,803,858
$ 10,236,291
$ 9,435,773
$ 34,368,085
22
009
LEOFF-MEDICAL INS. RESERVE
437,980
-
-
437,980
0
O l l
RISK MANAGEMENT RESERVE FUND
-
-
-
0
012
CONTINGENCY RESERVE FUND
56,140
-
56,140
0
014
HISTORIC PRESERVATION GIFT FUND
5,230
-
5,230
0
017
MARSH RESTORATION & PRESERVATION FUND
-
1,445
-
-
0
104
DRUG ENFORCEMENT FUND
165,390
6,531
63,367
102,023
38
Ill
STREET FUND
1,912,768
457,944
508,812
1,403,956
27
112
COMBINED STREET CONSTAMPROVE 1
2,747,881
745,355
1,191,864
1,556,017
43
O
117
MUNICIPAL ARTS ACQUIS. FUND
263,576
17,968
13,880
249,696
5
d
118
MEMORIAL STREET TREE
750
222
181
569
24
120
HOTEL/MOTEL TAX REVENUE FUND
98,630
26,128
25,500
73,130
to
C
121
EMPLOYEE PARKING PERMIT FUND
27,270
10,696
9,868
17,402
36
122
YOUTH SCHOLARSHIP FUND
1,790
167
122
1,668
7
IL
123
TOURISM PROMOTIONAL FUND/ARTS
34,450
8,424
8,477
25,973
25
O
C
7
125
REAL ESTATE EXCISE TAX 2
1,436,090
387,843
452,583
983,507
32
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
1,453,520
392,467
450,740
1,002,780
31
O
127
GIFTS CATALOG FUND
145,050
85,863
31,384
113,666
22
Q'
N
130
CEMETERY MAINTENANCE/IMPROVEMT
184,610
51,324
40,540
144,070
22
O
136
PARKS TRUST FUND
6,390
1,871
1,488
4,902
23
0
137
CEMETERY MAINTENANCE TRUST FD
54,210
17,083
13,876
40,334
26
ME
138
SISTER CITY COMMISSION
10,380
93
92
10,288
1
LL
140
BUSINESS IMPROVEMENT DISTRICT
79,209
49,852
36,816
42,393
46
141
AFFORDABLE AND SUPPORTIVE HOUSING FUND
-
-
23,058
(23,058)
0
p
211
L.I.D. FUND CONTROL
12,400
18,732
-
12,400
0
G
231
2012 LT GO DEBT SERVICE FUND
738,400
-
-
738,400
0
N
332
PARKS CAPITAL CONSTRUCTION FUND 2
9,638,306
47,886
544,090
9,094,216
6
•L
411
COMBINED UTILITY OPERATION
-
49,848
29,940
(29,940)
0
Q
421
WATER UTILITY FUND 3
11,116,270
2,895,472
2,988,965
8,127,305
27
=
422
STORM UTILITY FUND 3
6,720,466
2,068,442
2,238,514
4,481,952
33
CD
423
SEWER/WWTP UTILITY FUND4
25,261,935
4,618,691
4,715,657
20,546,278
19
0
424
BOND RESERVE FUND
1,988,100
4
5
1,988,095
0
Q
511
EQUIPMENT RENTAL FUND
1,746,160
604,981
580,414
1,165,746
33
512
TECHNOLOGY RENTAL FUND
1,202,963
368,318
401,010
801,953
33
617
FIREMEN'S PENSION FUND
72,620
2,425
1,231
71,389
2
$ 111,422,792
$ 23,172,367
$ 23,808,249
$ 87,614,543
21
Differences primarily due to prior year Grant Billings, and a large traffice impact fee in 2020.
2 Differences primarily due to a large park impact fee in 2020.
3 Differences primarily due to a 4.5%increase in water rate, and a 9.5%increase in storm rate.
4 Differences due to contributed capital billings to WWTP partnersin 2020, as well as 5%increase in sewer rate.
1
.Pack__ .,_ 19
rac,ecei Pg. iy4
I 9.4.a I
Page 1 of 1
CITY OFEDMONDS
EEXPENDITURES BY FUND - SUMMARY
Fund
No.
Title
2020 Amended
Budget
4/30/2019
Expenditures
4/30/2020
Expenditures
Amount
Remaining
%Spent
001
GENERAL FUND
$ 49,044,056
$ 13,957,552
$ 13,318,642
$ 35,725,414
270
009
LEOFF-MEDICAL INS. RESERVE
467,140
158,691
115,042
352,098
250,
014
HISTORIC PRESERVATION GIFT FUND
5,900
5,533
-
5,900
00,
018
EDMONDS HOMELESSNESS RESPONSE FUND
-
1,862
-
-
00,
019
EDMONDSOPIOID RESPONSE FUND
21,555
- - 21,555
00
104
DRUG ENFORCEMENT FUND
45,800
- - 45,800
00
111
STREET FUND
2,199,717
741,056 832,291 1,367,426
380
112
COMBINED STREET CONST/IMPROVE
2,717,463
224,939 79,508 2,637,955
30,
117
MUNICIPAL ARTS ACQUIS. FUND
243,880
9,895 9,931 233,949
49,
120
HOTEL/MOTEL TAX REVENUE FUND
128,250
28,394
11,420
116,830
0
9° CL
d
121
EMPLOYEE PARKING PERMIT FUND
26,880
-
-
26,880
00
122
YOUTH SCHOLARSHIP FUND
3,000
1,377
525
2,475
18°
c�
123
TOURISM PROMOTIONAL FUND/ARTS
33,900
4,315
508
33,392
10
C
125
REAL ESTATE EXCISE TAX 2
3,610,520
286,867
371,053
3,239,467
1M 'L
126
REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND
3,401,093
82,587
537,362
2,863,731
160,
7
127
GIFTSCATALOGFUND
113,782
24,643
5,293
108,489
50, V
130
CEMETERY MAINTENANCE/IMPROVEMT
195,787
56,243
51,774
144,013
260/ i
O
136
PARKS TRUST FUND
-
2,465
-
-
00
138
SISTER CITY COMMISSION
11,900
357
11
11,889
00,
O
140
BUSINESS IMPROVEMENT DISTRICT
80,510
23,243
17,800
62,710
C
211
L.I.D. FUND CONTROL
12,400
-
-
12,400
00, _
231
2012 LT GO DEBT SERVICE FUND
738,400
-
-
738,400
00 LL
332
PARKS CAPITAL CONSTRUCTION FUND
13,013,343
20,196
359,973
12,653,370
30/ s
421
WATER UTILITYFUND
12,809,352
2,727,242
2,165,408
10,643,944
r�
170/ p
422
STORM UTILITY FUND
10,831,951
1,253,871
2,385,925
8,446,026
22° G
423
SEWER/WWTP UTILITYFUND
32,767,560
2,515,138
3,382,056
29,385,504
10° o
N
424
BOND RESERVE FUND
1,988,130
-
-
1,988,130
00, .L
511
EQUIPMENT RENTAL FUND
3,170,398
687,194
318,942
2,851,456
100/ Q
512
TECHNOLOGY RENTAL FUND
1,454,784
370,014
396,588
1,058,196
270/
617
FIREMEN'S PENSION FUND
78,700
26,858
30,678
48,022
d
390/ E
s
$ 139,216,151
$ 23,210,530
$ 24,390,731
$ 114,825,420
180 0
a
z
Packet Pg. 195
9.4.a
Page 1 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2020 Amended 4/30/2019 4/30/2020 Amount
Title Budget Revenues Revenues Remaining %Received
TAXES:
1 REAL PERSONAL / PROPERTY TAX
2 EMSPROPERTY TAX
3 VOTED PROPERTY TAX
4 LOCAL RETAIL SALESIUSE TAX 5
5 NATURAL GAS USE TAX
6 1/10 SALES TAX LOCAL CRIM JUST
7 ELECTRIC UTILITY TAX
8 GASUTILITY TAX
9 SOLID WASTE UTILITY TAX
10 WATERUTILITY TAX
11 SEWERUTILITYTAX
12 STORMWATERUTILITY TAX
13 T.V. CABLE UTILITY TAX
14 TELEPHONE UTILITY TAX
15 PULLTABSTAX
16 AMUSEMENT GAMES
17 LEASEHOLD EXCISE TAX
LIC INS ES AND PERMITS:
18 FIRE PERMITS -SPECIAL USE
19 POLICE - FINGERPRINTING
20 AMUSEMENTS
21 VENDING MACHINE/CONCESSION
22 FRANCHISE AGREEMENT -COMCAST
23 FRANCHISE FEE-EDUCATION/GOVERNMENT
24 FRANCHISE AGREEMENT -VERIZON/FRONT IER
25 OLYMPIC VIEW WATER DISTRICT FRANCHISE
26 GENERAL BUSINESS LICENSE
27 DEV SERV PERMIT SURCHARGE
28 NON-RESIDENT BUS LICENSE
29 RIGHT OF WAY FRANCHISE FEE
30 BUILDING STRUCTURE PERMITS
31 ANIMAL LICENSES
32 STREET AND CURB PERMIT
33 OTRNON-BUSLIC/PERMITS
INTERGOVERNMENTAL:
34 DOJ 15-0404-0-1-754 - BULLET PROOF VEST
35 WA ASSOC OF SHERIFFS TRAFFIC GRANT
36 TARGET ZERO TEAMS GRANT
37 DOCKSIE DRILLS GRANT REIMBURSE
38 HIGH VISIBILITY ENFORCEMENT
39 STATE GRANTS- BUDGET ONLY
40 PUD PRIVILEDGE TAX
41 ARCHIVES AND RECORDS MANAGEMENT
42 SCHOOL ZONE
43 MVET/SPECIAL DISTRIBUTION
44 SHORELINE MASTER PROGRAM DOE
45 TRIAL COURT IMPROVEMENT
46 CRIMINAL JUSTICE -SPECIAL PROGRAMS
47 MARIJUANA ENFORCEMENT
48 MARIJUANA EXCISE TAX DISTRIBUTION
49 DUI - CITIES
50 LIQUOR EXCISE TAX
51 LIQUOR BOARD PROFITS
52 FIRST RESPONDERS FLEX FUND
53 DISCOVERY PROGRAMS TECHNOLOGY ACQ.
$ 10,737,617
$ 826,082
$ 822,416
$ 9,915,201
80/(
4,112,031
319,059
320,708
3,791,323
80/(
500
63
12
488
20/(
8,450,000
2,636,953
2,691,601
5,758,399
320/(
7,600
4,297
2,738
4,862
360/(
760,500
251,132
263,547
496,953
350/(
1,684,800
720,176
710,200
974,600
420/(
579,600
300,757
337,848
241,752
580/(
348,800
114,576
128,007
220,793
370/c
1,148,400
341,487
321,908
826,492
280/(
896,600
276,958
290,431
606,169
320/(
471,900
160,612
175,874
296,026
370/(
822,200
266,381
270,429
551,771
330/(
823,900
292,121
254,236
569,664
310/( C
55,200
29,282
33,660
21,540
610/( Q-
40
-
184
(144)
4590/(
280,900
76,543
83,319
197,581
300/(
31,180,588
6,616,478
6,707,116
24,473,472
22% 'v
C
250
60
265
(15)
1060/( C
700
225
80
620
110/( IL
6,000
4,675
-
6,000
00/( d
50,000
1,213
864
49,136
20/c
682,200
336,861
343,270
338,930
5001(
41,000
13,895
13,586
27,414
330/(
100,600
25,371
20,174
80,426
200/( O
358,200
77,912
79,538
278,662
220/, d
116,300
58,660
82,925
33,375
710/(
63,700
20,500
20,495
43,205
320/(
64,800
37,650
-
64,800
00/, Cs
13,500
13,460
-
13,500
00/(
675,600
138,372
313,102
362,498
460/(
24,380
6,756
5,830
18,550
240/( LL
45,000
15,073
58,472
(13,472)
130%
18,500
7,039
5,146
13,354
280/(
2,260,730
757,721
943,748
1,316,982
427% p
2
6,000
-
-
6,000
00/( o
-
2,285
-
-
0% p
4,000
675
-
4,000
00/( cV
1,014
559
(559)
00/(
7,100
-
-
7,100
00/( Q
18,000
-
-
18,000
00/(
210,500
-
-
210,500
00/c _
-
-
3,829
(3,829)
00/(
825
(825)
00/, s
13,070
6,100
6,393
6,677
490/(
-
6,453
-
-
00/(
Q
16,740
8,594
8,076
8,664
480/(
45,600
22,004
22,946
22,654
5001(
500
-
-
500
0°/
48,300
15,049
16,487
31,813
340/(
6,000
3,041
2,766
3,234
460/(
231,500
114,594
120,972
110,528
520/(
338,200
85,246
84,632
253,568
250/(
1,000
705
1,812
(812)
1810/(
550
-
-
550
00/c
947,060 265,759 269,296 677,764 280/t
5 2019 Local Retail Sales/Use Taxrevenues are $54,647 higher than 2018 revenues. Please also seepages pages 18 & 19.
3
Packet Pg. 196 1
9.4.a
Pagc 2 of 3
C ITY O F EDMO NDS
REVENUES - GENERAL
FUND
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Revenues
Revenues
Remaining
%Received
CHARGES FOR GOODS AND SERVICES:
1 RECORD/LEGAL INSTRUMENTS
$ 3,000
$ 400
$ 1,386
$ 1,614
460/c
2 ATM SURCHARGE FEES
600
62
37
563
60/(
3 CREDIT CARD FEES
11,000
4,281
3,369
7,631
310/c
4 COURT RECORD SERVICES
300
70
4
296
10/(
5 D/M COURT REC SER
300
30
40
260
130/c
6 DRE REIMBURSEABLE
-
-
235
(235)
00/(
7 WARRANT PREPARATION FEE
11,000
4,294
2,260
8,740
210/c
8 IT TIME PAY FEE
1,000
496
256
744
260/(
9 MUNIC.-DIST. COURT CURR EXPEN
100
79
13
87
130/c
10 SALE MAPS & BOOKS
100
32
9
91
90/(
11 CLERKS TIME FOR SALE OF PARKING PERMITS
25,100
-
-
25,100
00/c
12 BID SUPPLIES REIMBURSEMENT
600
-
-
600
00/(
13 PHOTOCOPIES
1,000
225
350
650
350/(
14 POLICE DISCLOSURE REQUESTS
500
-
-
500
0%
15 ENGINEERING FEES AND CHARGES
125,000
61,022
124,999
1
1000/(
0
16 ELECTION CANDIDATE FILING FEES
1,400
-
-
1,400
00/(
CL
d
17 SNO-ISLE
85,000
20,727
46,673
38,327
5501(
18 PASSP ORT S AND NAT URALIZAT ION FEES
21,000
9,935
5,795
15,205
280/(
as
19 POLICE SERVICES SPECIAL EVENTS
30,000
-
-
30,000
00/,
_
20 CAMPUS SAFETY-EDM. SCH. DIST.
126,800
36,252
36,753
90,047
290/(
ca
21 WOODWAY-LAW PROTECTION
195,000
115,333
99,430
95,571
5101(
22 MISCELLANEOUS POLICE SERVICES
-
2
20
(20)
00/(
LL
23 FIRE PROTECTION & EMS FOR DUI
-
117
-
-
00/,
C
24 FIRE DISTRICT #1 STATION BILLINGS
52,500
30,727
34,273
18,227
650/(
25 LEGAL SERVICES
1,050
801
125
925
120/(
26 ADULT PROBATION SERVICE CHARGE
45,000
15,122
13,473
31,527
300/(
27 BOOKING FEES
3,000
1,231
979
2,021
33%
Q.
28 FIRE CONSTRUCTION INSPECTION FEES
10,000
5,705
9,485
515
950/,
29 EMERGENCY SERVICE FEES
3,500
2,595
1,155
2,345
330/(
_
30 EMS TRANSPORT USER FEE
1,007,500
246,163
259,995
747,505
260/,
20
31 FLEX FUEL PAYMENTS FROM STATIONS
2,500
629
1,118
1,383
4501(
C
32 ANIMAL CONTROL SHELTER
50
-
-
50
00/(
_
33 ZONING/SUBDIVISION FEE
72,600
44,395
33,180
39,420
460/(
jL
34 PLAN CHECKING FEES
375,900
247,101
96,332
279,568
260/(
35 FIRE PLAN CHECK FEES
4,000
2,965
10,099
(6,099)
2520/(
s
36 PLANNING 1 % INSPECTION FEE
500
-
-
500
0%
C
37 S.E.P.A. REVIEW
5,000
2,930
1,480
3,520
300/(
38 CRITICAL AREA STUDY
14,000
5,450
7,177
6,823
5101(
G
39 DV COORDINATOR SERVICES
-
4,707
-
-
00/c
N
40 GYM AND WEIGHT ROOM FEES
15,500
4,713
3,083
12,417
200/(
N
41 PROGRAM FEES
869,162
367,703
58,111
811,051
70/c
=
42 TAXABLE RECREATION ACTIVITIES
1,300
501
-
1,300
0°/
Q.
43 WINTER MARKET REGISTRATION FEES
5,000
-
-
5,000
00/,
a
44 BIRD FEST REGISTRATION FEES
800
-
-
800
0%
_
45 INTERFUND REIMBURSEMENT -CONTRACT SVCS
3,290,838
938,419
362,537
2,928,301
110/(
d
6,418,500
2,175,214
1,214,229
5,204,271
197%
s
tt
to
a
4
Packet Pg. 197
9.4.a
Page 3 of 3
CITY OF EDMO NDS
REVENUES - GENERAL FUND
2020 Amended 4/30/2019 4/30/2020 Amount
Title Budget Revenues Revenues Remaining %Received
FINES AND PENALTIES:
1 PROOF OF VEHICLE INS PENALTY
2 TRAFFIC INFRACTION PENALTIES
3 NC TRAFFIC INFRACTION
4 CRT COST FEE CODE LEG ASSESSMENT (LGA)
5 NON -TRAFFIC INFRACTION PENALTIES
6 OTHERINFRACTIONS'04
7 PARKING INFRACTION PENALTIES
8 PARK/INDDISZONE
9 DWI PENALTIES
10 DUI - DP ACCT
11 CRIM CNV FEE DUI
12 DUI - DP FEE
13 OTHER CRIMINAL TRAF MISDEM PEN
14 CRIMINAL TRAFFIC MISDEMEANOR 8/03
15 CRIMINAL CONVICTION FEE CT
16 CRIM CONV FEE CT
17 OTHER NON-T RAF MISDEMEANOR PEN
18 OTHER NON TRAFFIC MISD. 8/03
19 COURT DV PENALTY ASSESSMENT
20 CRIMINAL CONVICTION FEE CN
21 CRIM CONV FEE CN
22 PUBLIC DEFENSE RECOUPMENT
23 BANK CHARGE FOR CONY. DEFENDANT
24 COURT COST RECOUPMENT
25 BUS. LICENSE PERMIT PENALTY
26 MISC FINES AND PENALTIES
MISCELLANEOUS:
27 INVESTMENT INTEREST
28 INTEREST ON COUNTY TAXES
29 INTEREST - COURT COLLECTIONS
30 SPACE/FACILITIESRENTALS
31 BRACKET ROOM RENTAL
32 LEASESLONG-TERM
33 DONATION/CONTRIBUTION
34 PARKSDONATIONS
35 BIRD FEST CONTRIBUTIONS
36 POLICE CONTRIBUTIONS FROM PRIV SOURCES
37 SALE OF JUNK/SALVAGE
38 SALES OF UNCLAIM PROPERTY
39 CONFISCATED AND FORFEITED PROPERTY
40 OTHER JUDGEMENT/SETTLEMENT
41 POLICE JUDGMENT SRESTITUTION
42 CASHIERS OVERAGES/SHORTAGES
43 OTHER MISC REVENUES
44 SMALL OVERPAYMENT
45 NSF FEES - PARKS & REC
46 NSF FEES - MUNICIPAL COURT
47 US BANK REBATE
TRANSFERS -IN:
48 INTERFUND TRANSFER FROM 511
49 TRANSFER FROM FUND 127
TOTAL GENERAL FUND REVENUE
$ 4,000 $
1,302 $
459 $
3,541
110/(
241,000
82,042
40,817
200,183
170/(
19,000
7,221
4,625
14,375
240/(
20,000
6,330
3,505
16,495
180/(
1,000
-
-
1,000
00/c
2,000
474
188
1,812
90/(
147,000
52,387
32,054
114,946
220/(
2,500
1,108
405
2,095
160/(
7,000
2,912
2,655
4,345
380/(
700
165
70
630
100/(
200
42
3
197
10/(
1,500
771
933
567
620/(
140
-
-
140
00/c
30,000
13,046
7,256
22,744
240/(
3,600
1,059
750
2,850
210/(
1,000
268
124
876
120/(
100
(2,792)
19
81
190/(
13,100
4,862
5,062
8,038
390/(
600
125
160
440
270/(
1,600
357
226
1,374
140/(
500
133
15
485
30/c
16,000
4,578
2,085
13,915
130/(
14,000
5,038
3,350
10,650
240/c
6,000
1,689
703
5,297
120/(
10,100
5,150
-
10,100
00/(
300
895
-
300
00/c
542,940
189,163
105,464
437,476
19 Tx
399,400
122,227
99,512
299,888
250/(
53,440
6,228
5,639
47,801
110/(
50,950
3,026
2,432
48,518
50/c
153,000
17,160
16,609
136,391
11 %
2,100
1,210
380
1,720
180/(
205,000
70,856
60,121
144,879
290/(
22,500
3,473
160
22,340
10/(
3,500
350
920
2,580
260/(
2,000
220
385
1,615
190/(
5,000
-
100
4,900
20/(
300
68
-
300
00/c
3,000
1,351
-
3,000
00/(
2,000
-
-
2,000
00/(
2,000
3
-
2,000
00/c
200
339
155
45
780/(
-
(152)
16
(16)
00/c
5,000
1,987
5,536
(536)
1110/(
100
36
15
85
1501(
100
-
-
100
00/c
150
83
102
48
680/(
8,500
3,491
3,837
4,663
450/(
918,240
231,956
195,919
7229321
210%
1,500,000 - - 1,500,000 00/c
35,800 - - 35,800 00/(
1,535,800 - - 1,535,800 0°/
$ 43,803,858 $10,236,291 $ 9,435,773 $ 34,368,085 22%
5
Packet Pg. 198
I 9.4.a I
Page 1 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
"/ Spent
GENERAL FUND EXPENDITURES (001)
1 SALARIES AND WAGES
$ 17,066,688
$ 5,059,147
$ 5,306,972
$ 11,759,716
31
2 OVERTIME
491,580
245,467
182,329
309,251
37
3 HOLIDAY BUY BACK
262,020
4,704
1,450
260,570
1
4 BENEFITS
61599,678
2,041,128
2,086,219
4,513,459
32
5 UNIFORMS
90,975
49,873
36,393
54,582
40
6 SUPPLIES
428,811
151,704
167,254
261,557
39
7 SMALL EQUIPMENT
161,262
61,835
47,934
113,328
30
8 PROFESSIONAL SERVICES
15,407,641
4,589,549
3,825,465
11,582,176
25
9 COMMUNICATIONS
169,795
43,651
35,085
134,710
21
10 TRAVEL
78,580
16,905
5,151
73,429
7
11 EXCISE TAXES
6,500
739
2,081
4,419
32
12 RENTAL/LEASE
1,825,110
617,681
598,796
1,226,314
33
13 INSURANCE
394,124
436,448
393,746
378
100
14 UTILITIES
531,525
162,988
164,412
367,113
31
15 REPAIRS & MAINTENANCE
297,010
243,755
225,365
71,645
76
16 MISCELLANEOUS
526,991
156,978
155,938
371,053
30
17 INTERGOVERNMENTAL PAYMENTS
75,000
75,000
75,000
-
100
18 INTERFUND SUBSIDIES
3,266,993
-
-
3,266,993
0
19 MACHINERY/EQUIPMENT
57,173
9,053
48,120
16
20 CONSTRUCTION PROJECTS
1,000,000
-
1,000,000
0
21 GENERAL OBLIGATION BOND PRINCIPAL
168,850
-
168,850
0
22 OTHER INTEREST & DEBT SERVICE COSTS
500
-
500
0
23 INTEREST ON LONG-TERM EXTERNAL DEBT
137,250
-
-
137,250
0
49,044,056
13,957,552
13,318,642
35,725,414
27
LEOFF-MEDICAL INS. RESERVE(009)
24 BENEFITS
$
206,650
$
66,262
$
69,387 $
137,263
34
25 PENSION AND DISABILITY PAYMENTS
252,990
92,004
45,655
207,335
18
26 PROFESSIONAL SERVICES
7,000
-
-
7,000
0
27 MISCELLANEOUS
500
425
-
500
0
$
467,140
$
158,691
115,042
352,098
25
HISTORIC PRESERVATION GIFT FUND (014)
28 SUPPLIES
$
100
$
-
$
- $
100
0
29 PROFESSIONAL SERVICES
200
-
200
0
30 MISCELLANEOUS
5,600
5,533
5,600
0
5,900
5,533
5,900
0
EDMONDS HOMELESSNESS RESPONSEFUND (018)
31 PROFESSIONAL SERVICES
$
-
$
1,862
$
$
-
0
-
1,862
-
0
EDMONDS OPIOID RESPONSEFUND (019)
32 INTERFUND SUBSIDIES
$
21,555
$
-
$
- $
21,555
0
21,555
-
21,555
0
DRUG ENFORCEMENT FUND (104)
33 PROFESSIONAL SERVICES
$
45,000
$
$
- $
45,000
0
34 REPAIR/MAINT
800
-
800
0
45,800
45,800
0
a
6
Packet Pg. 199
I 9.4.a I
Page 2 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
STREETFUND (111)
1 SALARIES AND WAGES
$ 723,081
$ 174,700
$ 222,062
$ 501,019
31
2 OVERTIME
18,400
24,825
16,648
1,752
90
3 BENEFITS
309,539
86,378
107,829
201,710
35
4 UNIFORMS
6,000
3,278
3,292
2,708
55
5 SUPPLIES
263,000
107,480
60,011
202,989
23
6 SMALL EQUIPMENT
20,000
14
684
19,316
3
7 PROFESSIONAL SERVICES
27,930
5,948
774
27,156
3
8 COMMUNICATIONS
4,500
1,998
2,064
2,436
46
9 TRAVEL
1,000
-
-
1,000
0
10 RENTAL/LEASE
230,450
88,872
76,268
154,182
33
11 INSURANCE
145,219
156,514
156,937
(11,718)
108
12 UTILITIES
280,918
76,254
89,115
191,803
32
13 REPAIRS& MAINTENANCE
52,000
14,444
20,228
31,772
39
14 MISCELLANEOUS
13,000
352
720
12,280
6
15 MACHINERY/EQUIPMENT
100,000
-
75,658
24,342
76
16 GENERAL OBLIGATION BOND PRINCIPAL
4,170
-
4,170
0
17 INTEREST
510
-
-
510
0
$ 2,199,717
$ 741,056
$ 832,291
$ 1,367,426
38
COMBINED STREETCONST/IMPROVE(112)
18 PROFESSIONAL SERVICES
19 REPAIR & MAINTENANCE
20 MISCELLANEOUS
21 INTERFUND SUBSIDIES
22 CONSTRUCTION PROJECTS
23 INTERGOVERNMENTAL LOANS
24 INTEREST
MUNICIPAL ARTS ACQUIS. FUND (117)
25 SUPPLIES
26 SMALL EQUIPMENT
27 PROFESSIONAL SERVICES
28 TRAVEL
29 RENTAL/LEASE
30 REPAIRS& MAINTENANCE
31 MISCELLANEOUS
HOTEL/MOTEL TAX REVENUE FUND (12 0)
32 PROFESSIONAL SERVICES
33 MISCELLANEOUS
34 INTERFUND SUBSIDIES
35 MACHINERY/EQUIPMENT
EMPLO YEE PARIONG PERMIT FUND (12 1)
36 SUPPLIES
37 PROFESSIONAL SERVICES
YOUTH SCHOLARSHIP FUND (122)
38 MISCELLANEOUS
TO URISM PRO MO TIO NAL FUND/ARTS (123)
39 PROFESSIONAL SERVICES
$ 586,130 $
108,632 $
30,767
$ 555,363 5
163,028
5,394
-
163,028 0
-
8
(8) 0
40,140
-
-
40,140 0
1,853,975
110,914
48,732
1,805,243 3
72,220
-
-
72,220 0
1,970
-
1,970 0
$ 2,717,463 $
224,939 $
79,508
$ 2,637,955 3
$ 4,700 $
153 $
102 $
4,598 2
1,700
-
(199)
1,899 -12
228,500
7,310
9,109
219,392 4
80
6
-
80 0
2,000
-
2,000 0
300
-
-
300 0
6,600
2,426
919
5,681 14
$ 243,880 $
9,895 $
9,931 $
233,949 4
$ 92,487 $ 27,811 $ 10,920 $ 81,567 12
6,763 583 500 6,263 7
4,000 - - 4,000 0
25,000 - - 25,000 0
$ 128,250 $ 28,394 $ 11,420 $ 116,830 9
$ 1,790 $ $ - $ 1,790 0
25,090 - 25,090 0
$ 26,880 $ $ - $ 26,880 0
$ 3,000 $ 1,377 $ 525 $ 2,475 18
$ 3,000 $ 1,377 $ 525 $ 2,475 18
$ 33,900 $ 4,315 $ 508 $ 33,392 1
$ 33,900 $ 4,315 $ 508 $ 33,392 1
7
Packet Pg. 200
I 9.4.a I
Page 3 of 6
CITY OF EDMO NDS
EXPENDITURES BY FUND - DETAIL
2020 Amended 4/30/2019 4/30/2020 Amount
Title Budget Expenditures Expenditures Remaining %Spent
REAL ESTATE EXCISE TAX (125)
1 SUPPLIES
$ 21,000 $
21,368 $
9,094
$ 11,906
43'
2 PROFESSIONAL SERVICES
479,831
85,792
95,544
384,287
20'
3 RENTAL/LEASE
-
381
-
-
0'
4 REPAIRS&MAINTENANCE
176,176
12,794
32,549
143,627
18,
5 INTERFUND SUBSIDIES
620
-
-
620
0'
6 CONST RUCT ION PROJECTS
2,932,893
166,533
233,867
2,699,026
8'
$ 3,610,520 $
286,867 $
371,053
$ 3,239,467
10,
REAL ESTATE EXCISE TAX I, PARKS ACQ (126)
7 PROFESSIONAL SERVICES
8 REPAIRS&MAINTENANCE
9 INTERFUND SUBSIDIES
10 LAND
11 CONSTRUCTION PROJECTS
12 GENERAL OBLIGATION BONDS
13 INTEREST
GIFTS CATALOG FUND (127)
14 SUPPLIES
15 SMALL EQUIPMENT
16 PROFESSIONAL SERVICES
17 REPAIRS&MAINTENANCE
18 MISCELLANEOUS
19 INTERFUND SUBSIDIES
C EVW=Y MAINTEVANC EIMPRO VEMIIVT (130)
20 SALARIES AND WAGES
21 OVERTIME
22 BENEFIT S
23 UNIFORMS
24 SUPPLIES
25 SUPPLIES PURCHASED FOR INVENTORY/RESALE
26 SMALL EQUIPMENT
27 PROFESSIONAL SERVICES
28 COMMUNICATIONS
29 TRAVEL
30 RENTAL/LEASE
31 UTILITIES
32 REPAIRS&MAINTENANCE
33 MISCELLANEOUS
PARKS TRUSTFUND (136)
34 SMALL EQUIPMENT
SISTER CITY COMMISSION (138)
35 SUPPLIES
36 TRAVEL
37 MISCELLANEOUS
BUSINESS IMPROVEMENT DISTRICT FUND (140)
38 SUPPLIES
39 PROFESSIONAL SERVICES
40 MISCELLANEOUS
LID FUND CONTROL (211)
41 INTERFUND SUBSIDIES
2012 LTGO DEBT SERVIC FUND (231)
42 GENERAL OBLIGATION BOND
43 INTEREST
$ 883,267 $
45,971 $
359,307
523,960
41'
95,963
19,719
21,188
74,775
22'
142,736
-
-
142,736
0'
300,000
-
-
300,000
0'
1,951,937
16,896
156,867
1,795,070
8'
24,220
-
-
24,220
0'
2,970
-
-
2,970
0'
$ 3,401,093 $
82,587 $
537,362
$ 2,863,731
16'
$ 48,882 $
24,069 $ 5,125 $ 43,757
10,
-
574 - -
0'
6,500
- - 6,500
0'
22,000
- 22,000
0'
600
168 432
28'
35,800
- - 35,800
0'
$ 113,782 $
24,643 $ 5,293 $ 108,489
5'
$ 97,476 $
26,255 $
27,091 $
70,385
28'
3,500
1,524
176
3,324
5'
42,029
12,533
12,128
29,901
29'
1,000
225
-
1,000
0'
7,000
168
293
6,707
4'
20,000
4,621
5,269
14,731
26'
-
1,246
-
-
0'
4,200
176
-
4,200
0'
1,700
652
559
1,141
33'
500
-
-
500
0'
8,230
2,087
2,743
5,487
33'
5,652
1,300
1,189
4,463
21'
500
-
-
500
0'
4,000
5,456
2,325
1,675
58'
$ 195,787 $
56,243 $
51,774 $
144,013
26'
$ - $ 2,465 $ $ - 0'
$ $ 2,465 $ $ - 0'
$ 1,500 $ $ 11 $ 1,489 1'
4,500 4,500 0'
5,900 357 5,900 0'
$ 11,900 $ 357 $ 11 $ 11,889 0'
$ 11,850 $
4,251 $
4,388 $
7,462 37'
66,035
18,043
13,355
52,680 20'
2,625
950
56
2,569 2'
80,510 S
23,243
17,800
62,710 22'
$ 12,400 $ - $ $ 12,400 0'
$ 12,400 $ - $ $ 12,400 0'
$ 643,810 $ $ $ 643,810 0'
94,590 94,590 0'
$ 738,400 $ $ $ 738,400 0'
F
O
CL
to
C
ca
C
IL
d
C
7
O
CL
d
is
C
ev
C
iL
s
C
O
2
0
N
0
N
�L
a
Q
C
d
z
tt
to
a
Packet Pg. 201
I 9.4.a I
Page 4 of 6
C ITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2020 Amended 4/30/2019 4/30/2020 Amount
Title Budget Expenditures Expenditures Remaining %Spent
PARKS CONSTRUCTION FUND (332)
1 PROFESSIONAL SERVICES $ 323,349 $ 8,510 $ 93,187 $ 230,162 29'
2 INTERFUND SUBSIDIES 112,920 - - 112,920 0'
3 CONSTRUCTION PROJECTS 12,577,074 11,686 266,787 12,310,287 2'
$ 13,013,343 $ 20,196 $ 359,973 $ 12,653,370 3'
WATER FUND (421)
4 SALARIES AND WAGES
5 OVERTIME
6 BENEFIT S
7 UNIFORMS
8 SUPPLIES
9 WATER PURCHASED FOR RESALE
10 SUPPLIES PURCHASED FOR INVENTORY/RESALE
11 SMALL EQUIPMENT
12 PROFESSIONAL SERVICES
13 COMMUNICATIONS
14 TRAVEL
15 EXCISE TAXES
16 RENTAL/LEASE
17 INSURANCE
18 UTILITIES
19 REPAIRS&MAINTENANCE
20 MISCELLANEOUS
21 INTERFUND SUBSIDIES
22 CONST RUCT ION PROJECTS
23 GENERAL OBLIGATION BONDS
24 REVENUE BONDS
25 INTERGOVERNMENTAL LOANS
26 INTEREST
$ 845,871 $
260,259
$ 269,169
$ 576,702
32'
24,000
9,160
5,552
18,448
23'
363,882
124,281
107,784
256,098
30'
4,000
1,302
1,961
2,039
49'
150,000
17,664
16,770
133,230
11'
2,170,000
447,006
377,873
1,792,127
17'
170,000
24,313
41,795
128,205
25'
11,000
1,577
3,898
7,102
35'
1,753,804
287,585
241,374
1,512,430
14'
30,000
7,516
8,701
21,299
29'
200
-
-
200
0'
1,649,700
486,670
464,660
1,185,040
28'
133,158
51,177
43,695
89,463
33'
52,865
55,096
52,541
324
99'
35,775
10,447
10,935
24,840
31'
75,830
13,275
19,039
56,791
25'
131,400
42,055
58,088
73,312
44'
650,870
-
-
650,870
0'
3,946,207
887,859
441,573
3,504,634
11'
2,800
-
-
2,800
0'
370,960
-
370,960
0'
25,840
-
25,840
0'
211,190
-
-
211,190
0'
$ 12,809,352 $
2,727,242
$ 2,165,408
$ 10,643,944
17'
STORMFUND (422)
27 SALARIES AND WAGES
$ 728,080 $
235,645
$ 203,230
$ 524,850
28'
28 OVERTIME
6,000
26,898
5,769
231
96'
29 BENEFITS
334,154
123,559
96,156
237,998
29'
30 UNIFORMS
6,500
4,452
4,330
2,170
67'
31 SUPPLIES
46,000
16,023
11,051
34,949
24'
32 SMALL EQUIPMENT
4,000
375
684
3,316
17'
33 PROFESSIONAL SERVICES
3,047,970
342,970
297,751
2,750,219
10'
34 COMMUNICATIONS
3,200
1,462
1,731
1,469
54'
35 TRAVEL
4,300
-
-
4,300
0'
36 EXCISE TAXES 10
470,100
186,676
203,604
266,496
43'
37 RENTAL/LEASE
270,830
81,590
92,338
178,492
34'
38INSURANCE
118,263
127,548
116,576
1,687
99'
39 UTILITES
11,025
3,977
4,315
6,710
39'
40 REPAIR & MAINTENANCE
116,183
9,829
13,181
103,002
11'
41 MISCELLANEOUS
158,100
59,673
59,019
99,081
37'
42 INTERFUND SUBSIDIES
282,550
-
-
282,550
0'
43 CONSTRUCTION PROJECTS
4,758,296
33,194
1,276,191
3,482,105
27'
44 GENERAL OBLIGATION BONDS
102,030
-
-
102,030
0'
45 REVENUE BONDS
181,210
-
181,210
0'
46 INTERGOVERNMENTAL LOANS
60,760
-
60,760
0'
47 INTEREST
122,400
-
-
122,400
0'
$ 10,831,951 $
1,253,871
$ 2,385,925
$ 8,446,026
22'
a
9
Packet Pg. 202
I 9.4.a I
Page 5 of 6
CITY O F EDMO NDS
EXPENDITURES BY FUND - DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
SEWER FUND (423)
1 SALARIES AND WAGES
$ 1,953,719
$ 598,247
$ 637,771
$ 1,315,948
33'
2 OVERTIME
95,000
33,554
36,235
58,765
38'
3 BENEFITS
854,294
252,750
284,097
570,197
33'
4 UNIFORMS
9,500
4,530
6,244
3,256
66'
5 SUPPLIES
421,000
88,734
107,058
313,942
25'
6 FUEL CONSUMED
60,000
5,842
7,000
53,000
12'
7 SUPPLIES PURCHASED FOR INV OR RESALE
4,000
-
-
4,000
0'
8 SMALL EQUIPMENT
35,000
2,585
16,385
18,616
47'
9 PROFESSIONAL SERVICES
2,286,406
407,354
729,610
1,556,796
32'
10 COMMUNICATIONS
43,000
11,614
11,699
31,301
27'
11 TRAVEL
5,000
-
-
5,000
0'
12 EXCISE TAXES
978,000
360,306
350,803
627,197
36'
13 RENTAL/LEASE
311,966
118,485
114,549
197,417
37'
14 INSURANCE
182,121
184,604
174,140
7,981
96'
15 UTILITIES
1,540,685
215,285
269,232
1,271,453
17'
16 REPAIR & MAINTENANCE
745,630
94,109
63,294
682,336
8'
17 MISCELLANEOUS
127,650
33,696
35,258
92,392
28'
18 INTERFUND SUBSIDIES
7,197,114
-
110,760
7,086,354
2'
19 CONST RUCT ION PROJECTS
15,438,495
83,158
407,635
15,030,860
3'
20 GENERAL OBLIGATION BONDS
154,660
-
-
154,660
0'
21 REVENUE BONDS
82,840
-
-
82,840
0'
22 INTERGOVERNMENTAL LOANS
173,210
14,371
14,705
158,505
8'
23 INTEREST
68,270
3,371
3,181
65,089
5'
24 OTHER INTEREST & DEBT SERVICE COSTS
-
2 543
2 399
(2 399)
0'
$ 32,767,560 $ 2,515,138 $ 3,382,056 $ 29,385,504 10'
BOND RESERVEFUND (424)
25 REVENUE BONDS $ 755,020 $ - $ - $ 755,020 0'
26 INTEREST 1,233,110 - 1,233,110 0'
$ 1,988,130 $ $ - $ 1,988,130 0'
O
Q
d
w
i0
C
to
C
IL
d
C
3
O
Q.
d
w
is
C
O
C
LL
t
C
O
O
N
O
N
�L
a
i
Cd
G
t
ii
a
Zo
Packet Pg. 203
I 9.4.a I
Page 6 of 6
CITY OF IDMO NDS
EXPENDITURES BY FUND - DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
EQ UIPNIINT RENTAL FUND (511)
1 SALARIES AND WAGES
$ 266,952
$ 87,063
$ 90,752
$ 176,200
34'
2 OVERTIME
2,000
8,081
606
1,394
30'
3 BENEFITS
112,598
38,720
38,043
74,555
34'
4 UNIFORMS
1,000
977
705
295
71'
5 SUPPLIES
130,000
49,086
30,265
99,735
23'
6 FUEL CONSUMED
1,000
-
-
1,000
0'
7 SUPPLIES PURCHASED FOR INVENTORY/RESALE
243,000
46,610
50,998
192,002
21'
8 SMALL EQUIPMENT
58,000
385
955
57,045
2'
9 PROFESSIONAL SERVICES
46,750
478
1,056
45,694
2'
10 COMMUNICATIONS
3,000
719
727
2,273
24'
11 TRAVEL
1,000
-
-
1,000
0'
12 RENTAL/LEASE
12,750
4,566
4,055
8,695
32'
13 INSURANCE
27,848
30,167
40,270
(12,422)
145'
14 UTILITIES
14,500
5,907
6,180
8,320
43'
15 REPAIRS&MAINTENANCE
60,000
7,811
19,733
40,267
33'
16 MISCELLANEOUS
12,000
4,684
3,015
8,985
25'
17 INTERGOVERNMENTAL SERVICES
1,500,000
-
-
1,500,000
0'
18 MACHINERY/EQUIPMENT
678,000
401,941
31,583
646,417
5'
$ 3,170,398
$ 687,194
$ 318,942
$ 2,851,456
10'
TECHNOLOGY RENTAL FUND (512)
19 SALARIES AND WAGES
20 OVERTIME
21 BENEFITS
22 SUPPLIES
23 SMALL EQUIPMENT
24 PROFESSIONAL SERVICES
25 COMMUNICATIONS
26 TRAVEL
27 RENTAL/LEASE
28 REPAIRS&MAINTENANCE
29 MISCELLANEOUS
30 MACHINERY/EQUIPMENT
FIREMEN'S PENSION FUND (617)
31 BENEFIT S
32 PENSION AND DISABILITY PAYMENTS
33 PROFESSIONAL SERVICES
TOTAL EXPENDITURE ALL FUNDS
$ 369,264 $
94,400 $
91,040 $
278,224
25'
2,000
-
-
2,000
0'
124,590
32,442
31,329
93,261
25'
5,000
1,366
475
4,525
9'
137,700
23,805
20,357
117,343
15'
309,810
5,379
30,974
278,836
10'
58,770
14,491
15,965
42,805
27'
1,500
-
207
1,293
14'
7,490
1,719
1,497
5,993
20'
367,660
138,161
194,531
173,129
53'
5,000
682
10,215
(5,215)
204'
66,000
57,571
-
66,000
0'
$ 1,454,784 $
370,014 $
396,588 $
1,058,196
27'
$ 23,000 $ 8,469 $ 9,868 $ 13,132 43'
54,500 18,389 20,810 33,690 38'
1,200 - - 1,200 0'
$ 78,700 $ 26,858 $ 30,678 $ 48,022 39'
$ 139,216,151 $ 23,210,530 $24,390,731 $ 114,825,420 18'
11
Packet Pg. 204
9.4.a
Page 1 of 1
C ITY O F EDMO NDS
EXPENDPTURES - GENERAL
FUND - BY DEPARTMENT IN SUMMARY
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY COUNCIL
$ 418,912
$ 112,983
$ 106,847
$
312,065
26%
OFFICE OF MAYOR
306,685
97,904
114,642
192,043
37%
HUMAN RESOURCES
740,691
156,727
233,118
507,573
31%
MUNICIPAL COURT
1,138,771
305,139
331,047
807,724
29%
CITY CLERK
726,962
243,367
258,617
468,345
36%
FINANCE
1,289,583
418,398
456,877
832,706
35%
CITY ATTORNEY
912,540
294,517
288,462
624,078
32%
NON -DEPARTMENTAL
15,322,110
4,478,257
3,731,670
11,590,440
24%
O
0.
POLICE SERVICES
11,951,730
3,763,317
3,703,720
8,248,010
31%
4)
COMMUNITY SERVICES/ECONOMIC DEV.
761,493
181,514
165,175
596,318
22%
<0
DEVELOPMENT SERVICES
3,582,847
924,696
922,412
2,660,435
26%
0
C
PARKS& RECREATION
4,594,969
1,209,937
1,186,533
3,408,436
26%
jL
PUBLIC WORKS ADMINISTRATION
3,538,610
1,002,774
1,037,963
2,500,647
29%
C
7
FACILITIES MAINTENANCE
3,758,153
768,024
781,557
2,976,596
21%
$ 49,044,056
$ 13,957,552
$ 13,318,642
$
35,725,414
27%
O
O.
N
C
O
C
C ITY O F EDMO NDS
IL
21
EXPENDITURES - UTILITY-
BY FUND
IN SUMMARY
C
2020 Amended
4/30/2019
4/30/2020
Amount
O
2
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
WATER UTILITY FUND
$ 12,809,352
$ 2,727,242
$ 2,165,408
$
10,643,944
17%
N
STORM UTILITY FUND
10,831,951
1,253,871
2,385,925
8,446,026
22%
.Q
SEWER/WWTP UTILITY FUND
32,767,560
2,515,138
3,382,056
29,385,504
Q
10%
:.7
BOND RESERVE FUND
1,988,130
-
-
1,988,130
0%
=
$ 58,396,993
$ 6,496,251
$ 7,933,389
$
50,463,604
14%
s
tt
M
a
12
Packet Pg. 205
Page 1 of 4
C ITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
Title
2020 Amended
Budget
4/30/2019
Expenditures
4/30/2020
Expenditures
Amount
Remaining
%Spent
CITY COUNCIL
SALARIES
$
191,224
$
58,573
$
62,151
$
129,073
33%
OVERTIME
1,000
-
-
1,000
0%
BENEFITS
95,736
32,159
32,396
63,340
34%
SUPPLIES
2,500
521
1,484
1,016
59%
SMALL EQUIPMENT
1,000
342
-
1,000
0%
PROFESSIONAL SERVICES
62,160
10,983
3,377
58,783
5%
COMMUNICATIONS
5,000
1,627
2,036
2,964
41%
TRAVEL
17,500
1,093
587
16,913
3%
RENTAL/LEASE
12,292
4,067
4,124
8,168
34%
REPAIRS✓MAINTENANCE
500
121
645
(145)
129%
MISCELLANEOUS
30,000
3,497
48
29,952
0%
$
418,912
$
112,983
$
106,847
$
312,065
26%
OFFICEOFMAYOR
SALARIES
$
222,432
$
71,647
$
74,457
$
147,975
33%
BENEFITS
54,043
17,997
29,368
24,675
54%
SUPPLIES
1,500
147
460
1,040
31%
SMALL EQUIPMENT
-
-
4,199
(4,199)
0%
PROFESSIONAL SERVICES
3,000
1,600
420
2,580
14%
COMMUNICATION
1,400
300
198
1,202
14%
TRAVEL
3,000
952
153
2,847
5%
RENTAL/LEASE
16,860
4,168
5,276
11,584
31%
MISCELLANEOUS
4,450
1,092
113
4,337
3%
$
306,685
$
97,904
$
114,642
$
192,043
37%
HUMAN RESOURCES
SALARIES
$
356,658
$
83,463
$
121,346
$
235,312
34%
BENEFITS
142,458
32,647
47,656
94,802
33%
SUPPLIES
18,556
1,608
554
18,002
3%
SMALL EQUIPMENT
300
-
893
(593)
298%
PROFESSIONAL SERVICES
136,471
10,665
24,164
112,307
18%
COMMUNICATIONS
1,550
308
377
1,173
24%
TRAVEL
1,000
123
500
500
50%
RENTAL/LEASE
31,921
8,277
10,309
21,612
32%
REPAIR/MAINTENANCE
8,380
7,571
7,832
548
93%
MISCELLANEOUS
43,397
12,064
19,487
23,910
45%
$
740,691
$
156,727
$
233,118
$
507,573
31%
MUNIC IPAL C O URT
SALARIES
$
647,030
$
180,977
$
207,678
$
439,352
32%
OVERTIME
800
367
19
781
2%
BENEFITS
223,319
65,040
78,389
144,930
35%
SUPPLIES
10,600
1,337
1,446
9,154
14%
SMALL EQUIPMENT
1,000
702
-
1,000
0%
PROFESSIONAL SERVICES
124,925
24,313
12,001
112,924
10%
COMMUNICATIONS
3,550
779
620
2,930
17%
TRAVEL
6,500
384
37
6,463
1%
RENTAL/LEASE
67,947
21,440
23,260
44,687
34%
REPAIR/MAINTENANCE
4,880
277
645
4,235
13%
MISCELLANEOUS
25,100
9,524
6,954
18,146
28%
MACHINERY/EQUIPMENT
23,120
23,120
0%
$
1,138,771
$
305,139
$
331,047
$
807,724
29%
a
13
Packet Pg. 206 1
I 9.4.a I
Page 2 of 4
C ITY O F EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
CITY CLERK
SALARIES AND WAGES
$ 376,214
$ 116,793
$ 135,538
$ 240,676
36%
BENEFITS
156,718
52,242
54,916
101,802
35%
SUPPLIES
10,240
902
2,155
8,085
21%
SMALL EQUIPMENT
-
-
1,003
(1,003)
0%
PROFESSIONAL SERVICES
37,410
8,550
8,352
29,058
22%
COMMUNICATIONS
40,000
11,666
3,963
36,037
10%
TRAVEL
2,000
465
6
1,994
0%
RENTAL/LEASE
63,850
17,337
16,532
47,318
26%
REPAIRS&MAINTENANCE
32,530
31,619
34,383
(1,853)
106%
MISCELLANEOUS
8,000
3,793
1,768
6,232
22%
$ 726,962
$ 243,367
$ 258,617
$ 468,345
36%
FINANCE
SALARIES
$
870,882
$
264,512
$
293,817
$
577,065
34%
OVERTIME
4,500
-
-
4,500
0%
BENEFITS
289,923
89,444
97,318
192,605
34%
SUPPLIES
7,350
2,192
1,153
6,197
16%
SMALL EQUIPMENT
2,650
579
-
2,650
0%
PROFESSIONAL SERVICES
9,300
29
20
9,280
0%
COMMUNICATIONS
2,000
338
202
1,798
10%
TRAVEL
3,100
281
-
3,100
0%
RENTAL/LEASE
50,048
16,604
18,687
31,361
37%
REPAIR/MAINTENANCE
41,480
42,499
43,963
(2,483)
106%
MISCELLANEOUS
8,350
1,920
1,717
6,633
21%
$
1,289,583
$
418,398
$
456,877
$
832,706
35%
CITY ATPO RNEY
PROFESSIONAL SERVICES
$
912,540
$
294,517
$
288,462
$
624,078
32%
$
912,540
$
294,517
$
288,462
$
624,078
32%
NON -DEPARTMENTAL
SALARIES
$
101,750
$
-
$
-
$
101,750
0%
BENEFITS -UNEMPLOYMENT
50,000
22,812
335
49,665
1%
SUPPLIES
5,000
86
1,182
3,818
24%
PROFESSIONAL SERVICES
11,009,120
3,889,598
3,191,524
7,817,596
29%
EXCISE TAXES
6,500
739
2,081
4,419
32%
RENTAL/LEASE
15,249
4,401
5,505
9,744
36%
INSURANCE
394,124
436,448
393,746
378
100%
MISCELLANEOUS
91,774
49,173
62,298
29,476
68%
CONTRIBUTION TO ECA
75,000
75,000
75,000
-
100%
INTERFUND SUBSIDIES
3,266,993
-
-
3,266,993
0%
GENERAL OBLIGATION BOND
168,850
-
168,850
0%
INTEREST ON LONG-TERM DEBT
137,250
-
137,250
0%
FISCAL AGENT FEES
500
-
-
500
0%
$
15,322,110
$
4,478,257
$
3,731,670
$
11,590,440
24%
a
14
Packet Pg. 207
I 9.4.a I
Page 3 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
%Spent
PO LIC E S ERVIC ES
SALARIES
$ 6,968,887
$ 2,136,952
$ 2,188,696
$ 4,780,191
31%
OVERTIME
461,280
227,850
170,369
290,911
37%
HOLIDAY BUYBACK
262,020
4,704
1,450
260,570
1%
BENEFITS
2,769,042
868,261
886,721
1,882,321
32%
UNIFORMS
80,750
42,770
32,784
47,966
41%
SUPPLIES
90,500
54,115
46,360
44,140
51%
SMALL EQUIPMENT
127,739
57,806
37,540
90,199
29%
PROFESSIONAL SERVICES
224,548
27,512
38,587
185,961
17%
COMMUNICATIONS
36,000
11,451
10,536
25,464
29%
TRAVEL
29,310
6,341
2,329
26,981
8%
RENTAL/LEASE
826,124
305,338
273,199
552,925
33%
REPAIR/MAINTENANCE
15,180
2,872
1,726
13,454
11%
MISCELLANEOUS
60,350
17,345
13,423
46,927
22%
$ 11,951,730
$ 3,763,317
$ 3,703,720
$ 8,248,010
31%
C O MMUNITY S ERVIC ES /EC O N DEV.
SALARIES
$
357,423
$
82,398
$
94,169
$
263,254
26%
BENEFITS
114,637
26,303
28,389
86,248
25%
SUPPLIES
7,475
5,583
6,662
813
89%
SMALL EQUIPMENT
4,173
-
1,516
2,657
36%
PROFESSIONAL SERVICES
214,400
59,570
25,740
188,660
12%
COMMUNICATIONS
2,975
415
372
2,603
13%
TRAVEL
2,000
-
1,240
760
62%
RENTAL/LEASE
13,410
3,798
3,909
9,501
29%
REPAIR/MAINTENANCE
10,500
-
-
10,500
0%
MISCELLANEOUS
9,500
3,446
3,179
6,321
33%
MACHINERY/EQUIPMENT
25,000
25,000
0%
$
761,493
$
181,514
S
165,175
$
596,318
22%
DEVELOPMENT SERVICES/PLANNING
SALARIES
$
1,760,943
$
528,915
$
567,352
$
1,193,591
32%
OVERTIME
1,300
4,270
8,312
(7,012)
639%
BENEFITS
658,292
205,256
208,187
450,105
32%
UNIFORMS
500
-
-
500
0%
SUPPLIES
17,100
2,575
4,184
12,916
24%
SMALL EQUIPMENT
7,300
-
691
6,609
9%
PROFESSIONAL SERVICES
886,518
121,131
59,659
826,859
7%
COMMUNICATIONS
9,000
2,234
2,575
6,425
29%
TRAVEL
6,800
3,833
158
6,642
2%
RENTAL/LEASE
170,234
47,413
56,661
113,573
33%
REPAIRS & MAINTENANCE
6,800
596
-
6,800
0%
MISCELLANEOUS
58,060
8,472
14,633
43,428
25%
$
3,582,847
$
924,696
$
922,412
$
2,660,435
26%
ENGINEERING
SALARIES
$
1,772,804
$
552,503
$
576,194
$
1,196,610
33%
OVERTIME
5,000
2,489
1,581
3,419
32%
BENEFITS
701,327
231,905
234,151
467,176
33%
UNIFORMS
450
-
-
450
0%
SMALL EQUIPMENT
2,200
-
-
2,200
0%
PROFESSIONAL SERVICES
188,840
500
1,530
187,310
1%
COMMUNICATIONS
19,600
4,193
4,211
15,389
21%
TRAVEL
600
585
92
508
15%
RENTAL/LEASE
134,995
40,529
44,158
90,837
33%
REPAIR/MAINTENANCE
2,600
-
458
2,142
18%
MISCELLANEOUS
80,000
8,266
6,078
73,922
8%
$
2,908,416
$
840,970
$
868,452
$
2,039,964
30%
a
15
Packet Pg. 208
I 9.4.a I
Page 4 of 4
CITY OF EDMO NDS
EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL
2020 Amended
4/30/2019
4/30/2020
Amount
Title
Budget
Expenditures
Expenditures
Remaining
% Spent
PARKS & REC REATIO N
SALARIES
$ 2,272,394
$ 633,379
$ 620,201
$ 1,652,193
27%
OVERTIME
10,000
6,801
950
9,050
10%
BENEFITS
864,290
249,000
238,282
626,008
28%
UNIFORMS
6,275
3,845
1,843
4,432
29%
SUPPLIES
137,390
33,063
57,214
80,176
42%
SMALL EQUIPMENT
10,900
606
1,010
9,890
9%
PROFESSIONAL SERVICES
620,765
82,823
78,596
542,169
13%
COMMUNICATIONS
31,370
2,674
2,483
28,887
8%
TRAVEL
5,270
2,101
50
5,220
1%
RENTAL/LEASE
268,945
96,096
88,182
180,763
33%
PUBLIC UTILITY
230,507
50,315
47,180
183,327
20%
REPAIR/MAINTENANCE
29,700
13,054
16,593
13,107
56%
MISCELLANEOUS
98,110
36,180
24,896
73,214
25%
MACHINERY/EQUIPMENT
9,053
9,053
0
100%
$ 4,594,969
$ 1,209,937
$ 1,186,533
$ 3,408,436
26%
PUBLIC WORKS ADMINISTRATION
SALARIES
OVERTIME
BENEFITS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
FACILITIES MAINTENANCE
SALARIES
OVERTIME
BENEFITS
UNIFORMS
SUPPLIES
SMALL EQUIPMENT
PROFESSIONAL SERVICES
COMMUNICATIONS
TRAVEL
RENT AL/LEASE
PUBLIC UTILITY
REPAIR/MAINTENANCE
MISCELLANEOUS
CONSTRUCTION PROJECTS
TOTAL GENERAL FUND EXPENDITURES
$ 380,790 $
94,154 $
99,037 $
281,753
26%
200
144
-
200
0%
131,041
34,000
35,367
95,674
27%
8,600
1,485
1,292
7,308
15%
1,000
-
264
736
26%
200
27
62
138
31%
1,350
229
243
1,107
18%
500
745
-
500
0%
97,295
29,972
32,016
65,279
33%
3,318
1,047
1,135
2,183
34%
1,000
-
-
1,000
0%
4,900
-
96
4,804
2%
$ 630,194 $
161,804 $
169,511 $
460,683
27%
787,257
254,880
266,336
520,921
34%
7,500
3,546
1,097
6,403
15%
348,852
114,063
114,745
234,107
33%
3,000
3,257
1,766
1,234
59%
112,000
48,090
43,107
68,893
38%
3,000
1,801
818
2,182
27%
977,444
57,731
92,971
884,473
10%
16,000
7,435
7,269
8,731
45%
1,000
-
-
1,000
0%
55,940
18,243
16,980
38,960
30%
297,700
111,626
116,096
181,604
39%
143,460
145,145
119,121
24,339
83%
5,000
2,206
1,250
3,750
25%
1,000,000
-
-
1,000,000
0%
$ 3,758,153 $
768,024 $
781,557 $
2,976,596
21%
$ 49,044,056 $ 13,957,552 $ 13,318,642 $ 35,725,414 27%
16
Packet Pg. 209
I 9.4.a I
City of Edmonds, WA
Monthly Revenue Summary -General Fund
2020
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
2,268,581 $
2,268,581
$ 2,376,947 4.78%
February
4,691,156
2,422,575
4,730,574 0.84%
March
7,266,925
2,575,769
7,100,593 -2.29%
April
10,693,016
3,426,091
9,435,773-11.76%
May
19,106,833
8,413,817
June
21,647,958
2,541,125
July
23,877,416
2,229,458
August
26,676,562
2,799,147
September
28,994,637
2,318,075
October
32,807,785
3,813,148
November
41,358,293
8,550,508
December
43,803,858
2,445,565
City of Edmonds, WA
Monthly Revenue Summary -Real Estate Excise Tax
2020
Real Estate Excise Tax 1 & 2
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
193,769 $
193,769 $
323,203
66.80%
February
345,606
151,837
496,485
43.66%
March
547,140
201,534
685,999
25.38%
April
740,550
193,410
857,110
15.74%
May
973,673
233,123
June
1,219,609
245,935
July
1,532,815
313,206
August
1,804,669
271,854
September
2,081,138
276,470
October
2,301,037
219,898
November
2,520,239
219,202
December
2,700,000
179,761
*The monthly budget forecast columns are based on a five-year average.
-W
a
17
Packet Pg. 210 1
I 9.4.a I
SALES TAX SUMMARY
Sales Tax Analysis By Category
Current Period: April 2020
Year -to -Date
Total $2,691,601
Automotive Repair,
Health & Personal Care, $66,555
$88,249 Amusement &
Construction Trade, Recreation, $24,547
Acconniodation, $403,291 Business Services,
$11,171 $265,782
Clothing and Gasoline, $11,090
Accessories, $99,623 Retail Food Stores,
Conummications, $105,496
$79,227
Wholesale Trade,
$101,406
Misc Retail, $472,242
Others, $39,808
L Retail Automotive,
$598,773
IManufacturing, $29,768
Eating & Drinking,
$294,571
Annual Sales Tax Revenue
10,000,000
$8,406,296 $8,452,715
8,000,000 7 395 114
$6,741,838 $6,905,122
$5,840,764
6,000,000
4,000,000
$2,691,601
2,000,000
0
2014 2015 2016 2017 2018 2019 YTD 2020
18
Packet Pg. 211
City of Edmonds, WA
Monthly Revenue Summary -Sales and Use Tax
2020
Sales and Use Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 634,902 $
634,902
$ 692,248
9.03%
February
1,436,667
801,765
1,539,597
7.16%
March
2,031,860
595,193
2,187,876
7.68%
April
2,597,573
565,713
2,691,601
3.62%
May
3,324,621
727,048
June
3,990,697
666,076
July
4,697,452
706,756
August
5,482,731
785,279
September
6,213,489
730,757
October
6,961,050
747,562
November
7,750,015
788,965
December
8,450,000
699,985
Gas Utility Tax
Sales and Use Tax
12,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--b Current Year Budget Prior Year
City of'Edmonds, WA
Monthly Revenue Summary -Gas Utility Tax
2020
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 81,408 $
81,408
$ 82,496
1.34%
February
168,408
87,000
177,747
5.55%
March
245,012
76,604
260,308
6.24%
April
308,737
63,725
337,848
9.43%
May
358,094
49,357
June
392,813
34,720
July
419,421
26,607
August
441,879
22,458
September
462,623
20,744
October
486,497
23,874
November
524,782
38,285
December
579,600
54,818
Gas Utility Tax
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget Prior Yeaz
*The monthly budget forecast columns are based on a five-year average.
a
19
Packet Pg. 212
I 9Aa I
City of Edmonds, WA
Monthly Revenue Summary -Telephone Utility Tax
2020
Telephone Utility Tax
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 79,271 $
79,271
$ 70,129
-11.53%
February
154,920
75,649
134,128
-13.42%
March
224,811
69,891
191,257
-14.93%
April
298,919
74,108
254,236
-14.95%
May
365,795
66,876
June
433,375
67,580
July
497,866
64,491
August
563,527
65,661
September
631,163
67,636
October
697,753
66,590
November
761,530
63,777
December
823,900
62,370
Electric Utility Tax
1,000,000
Telephone Utility Tax
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000 ir
0
JAN
FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Revenue Summary -Electric Utility Tax
2020
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 176,332 $
176,332
$ 179,486
1.79%
February
369,755
193,422
371,370
0.44%
March
530,960
161,206
535,467
0.85%
April
710,778
179,818
710,200
-0.08%
May
852,710
141,933
June
974,520
121,810
July
1,088,754
114,233
August
1,199,457
110,703
September
1,311,314
111,857
October
1,428,233
116,919
November
1,552,157
123,924
December
1,684,800
132,643
*The monthly budget forecast columns are based on a five-year average.
a
20
Packet Pg. 213
I 9.4.a I
City of Edmonds, WA
Monthly Revenue Summary -Meter Water Sales
2020
Meter Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
804,719 $
804,719
$ 737,298
-8.38%
February
1,363,439
558,720
1,256,012
-7.88 /
March
2,170,455
807,015
2,048,593
-5.61%
April
2,696,703
526,248
2,538,466
-5.87/,
May
3,481,516
784,813
June
4,099,586
618,070
July
5,087,366
987,780
August
5,941,343
853,977
September
7,092,152
1,150,809
October
7,892,798
800,646
November
8,818,044
925,246
December
9,384,958
566,914
City of Edmonds, WA
Monthly Revenue Summary -Storm Water Sales
2020
Storm Water Sales
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
355,919 $
355,919
$ 348,012
1.79%
February
1,125,592
769,673
1,101,727
0.44%
March
1,480,771
355,179
1,449,754
0.85%
April
1,795,425
314,654
1,758,968
-0.08%
May
2,150,929
355,505
June
2,466,536
315,606
July
2,822,237
355,701
August
3,592,736
770,499
September
3,947,537
354,801
October
4,262,734
315,197
November
4,618,388
355,654
December
4,921,433
303,045
Storm Water Sales
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
--6-- Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
ZZ
Packet Pg. 214
I 9.4.a I
City of Edmonds, WA
Monthly Revenue Summary-Unmeter Sewer Sales
2020
Unmeter Sewer Sales
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 843,972 $
843,972
$ 792,168
-6.14%
February
1,528,418
684,445
1,457,427
-4.64%
March
2,368,523
840,105
2,253,756
-4.85%
April
3,057,434
688,911
2,905,227
-4.98%
May
3,904,796
847,362
June
4,601,743
696,947
July
5,475,901
874,158
August
6,170,772
694,871
September
7,057,714
886,942
October
7,759,947
702,233
November
8,620,364
860,417
December
9,307,969
687,605
Unmeter Sewer Sales
10,000,000
9,000,000
8,000,000 —
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Yeaz Budget � Prior Year
r
Q
*The monthly budget forecast columns are based on a five-year average.
22
Packet Pg. 215
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -General Fund
2020
General Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
5,642,749 $
5,642,749
$ 3,641,481-35.47%
February
8,910,266
3,267,517
7,564,087 -1S.11 /
March
12,507,763
3,597,497
10,796,906-13.68%
April
16,723,319
4,215,556
13,318,642-20.364,
May
19,875,327
3,152,008
June
24,725,220
4,849,893
July
28,663,754
3,938,534
August
32,968,461
4,304,707
September
36,464,588
3,496,127
October
40,092,243
3,627,655
November
44,563,572
4,471,329
December
49,044,056
4,480,484
City of Edmonds, WA
Monthly Expenditure Report -Non -Departmental
2020
Non -Departmental
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
2,923,229 $
2,923,229
$ 1,280,852-56.189/c
February
3,405,897
482,668
2,717,261-20.22%
March
4,567,146
1,161,249
3,569,389-21.85%
April
6,398,890
1,831,744
3,731,670 -41.68 /
May
6,709,824
310,934
June
8,510,257
1,800,433
July
9,528,179
1,017,922
August
10,974,933
1,446,754
September
11,879,864
904,931
October
12,546,369
666,505
November
14,100,020
1,553,651
December
15,322,110
1,222,090
*The monthly budget forecast columns are based on a five-year average.
23
Packet Pg. 216 1
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -City Council
2020
City Council
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
26,361 $
26,361 $
23,825
-9.62%
February
54,130
27,769
55,625
2.76%
March
88,475
34,345
81,971
-7.35%
April
119,273
30,799
106,847
-10.42%
May
158,791
39,518
June
205,911
47,121
July
239,007
33,095
August
285,476
46,469
September
323,555
38,079
October
346,924
23,369
November
382,373
35,449
December
418,912
36,539
City of Edmonds, WA
Monthly Expenditure Report -Office of Mayor
2020
Office of Mayor
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
25,001 $
25,001 $
28,750
15.00%
February
50,898
25,897
60,151
18.18%
March
76,062
25,164
87,486
15.02%
April
101,769
25,706
114,642
12.65%
May
126,945
25,177
June
151,749
24,804
July
177,563
25,814
August
203,939
26,376
September
229,480
25,541
October
254,419
24,939
November
279,429
25,010
December
306,685
27,256
Office of Mayor
350,000.00
300,000.00
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget - -Prior Year
*The monthly budget forecast columns are based on a five-year average.
a
24
Packet Pg. 217
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -Human Resources
2020
Human Resources
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 59,451 $
59,451
$ 68,346
14.96%
February
117,267
57,816
134,278
14.51%
March
178,196
60,929
184,385
3.47%
April
229,767
51,571
233,118
1.46%
May
284,932
55,165
June
355,895
70,963
July
411,216
55,322
August
469,554
58,338
September
531,309
61,755
October
590,790
59,481
November
649,771
58,981
December
740,691
90,920
Municipal Court
Human Resources
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Yeaz Budget Prior Year
City of'Edmonds, WA
Monthly Expenditure Report -Municipal Court
2020
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 86,636 $
86,636
$ 79,231
-8.55%
February
180,238
93,602
166,073
-7.86%
March
272,302
92,065
249,701
-8.30%
April
365,299
92,996
331,047
-9.38%
May
465,516
100,217
June
553,704
88,188
July
646,093
92,389
August
743,853
97,760
September
834,912
91,059
October
934,920
100,009
November
1,028,111
93,191
December
1,138,771
110,660
Municipal Court
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0---CurrentYeaz Budget �PriorYear
*The monthly budget forecast columns are based on a five-year average.
a
25
Packet Pg. 218
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -Community Services/Economic Development
2020
Community Services/Economic Development
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
49,169 $
49,169 $
40,001
-18.65%
February
106,160
56,991
82,357
-22.42%
March
165,380
59,220
123,069
-25.58%
April
227,893
62,513
165,175
-27.52%
May
286,048
58,155
June
342,978
56,930
July
404,684
61,706
August
472,943
68,259
September
532,197
59,254
October
597,110
64,914
November
667,285
70,174
December
761,493
94,208
City Clerk
Community Services/Economic Development
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-0-- Current Year Budget -d-- Prior Year
City of Edmonds, WA
Monthly Expenditure Report -City Clerk
2020
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 71,401 $
71,401
$ 83,447
16.87%
February
129,624
58,223
139,339
7.49%
March
187,005
57,380
199,113
6.47%
April
251,043
64,039
258,617
3.02%
May
306,774
55,730
June
361,810
55,036
July
423,597
61,787
August
486,276
62,679
September
539,284
53,008
October
597,946
58,662
November
662,981
65,035
December
726,962
63,981
City Clerk
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
a
26
Packet Pg. 219
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -Technology Rental Fund
2020
Technology Rental Fund
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
177,914 $
177,914 $
81,888
-53.97%
February
334,463
156,549
291,582
-12.82%
March
444,630
110,167
352,886
-20.63%
April
528,740
84,111
396,588
-24.99%
May
626,604
97,864
June
728,444
101,840
July
813,042
84,598
August
911,499
98,456
September
1,028,310
116,812
October
1,126,888
98,577
November
1,231,196
104,309
December
1,454,784
223,588
Finance
Technology Rental Fund
1,500,000
1,200,000
900,000
600,000
300,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Finance
2020
Cumulative
Monthly
YTD
Variance
Budget Forecast
Budget Forecast
Actuals
%
January
$ 124,756
$ 124,756
$ 148,549
19.07%
February
235,691
110,935
251,089
6.53%
March
337,197
101,506
353,610
4.87%
April
438,143
100,947
456,877
4.28%
May
539,685
101,542
June
639,437
99,752
July
7S0,562
111,125
August
854,084
103,522
September
970,025
115,941
October
1,081,072
111,048
November
1,184,488
103,415
December
1,289,583
105,095
Finance
1,400,000
1,200,000
1,000,000
800,000
600,000
400,000
200,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
27
Packet Pg. 220
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -City Attorney
2020
City Attorney
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
76,045 $
76,045 $
49,883
-34.40%
February
152,090
76,045
142,611
-6.23%
March
228,135
76,045
192,534
-15.61%
April
304,180
76,045
288,462
-5.17%
May
380,225
76,045
June
456,270
76,045
July
532,315
76,045
August
608,360
76,045
September
684,405
76,045
October
760,450
76,045
November
836,495
76,045
December
912,540
76,045
Police
City Attorney
1,000,000
900,000
800,000
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Year Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Police
2020
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 940,461 $
940,461
$ 887,236
-5.66%
February
1,891,364
950,903
1,893,712
0.12%
March
2,844,400
953,036
2,821,483
-0.81%
April
3,808,566
964,166
3,703,720
-2.75%
May
4,764,870
956,304
June
5,757,552
992,683
July
6,727,081
969,529
August
7,664,129
937,048
September
8,620,478
956,349
October
9,688,901
1,068,423
November
10,939,777
1,250,876
December
11,951,730
1,011,953
Police
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Current Year Budget Prior Year
*The monthly budget forecast columns are based on a five-year average.
a+
Q
28
Packet Pg. 221
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -Development Services
2020
Development Services
Cumulative
Monthly
YTD
Variance
Budget Forecast Budget Forecast
Actuals
January
$ 249,933 $
249,933 $
241,446
-3.409/
February
530,487
280,553
461,847
-12.94%
March
820,192
289,705
685,780
-16.3994
April
1,114,858
294,666
922,412
-17.269/c
May
1,418,144
303,286
June
1,697,166
279,021
July
1,991,793
294,627
August
2,295,145
303,352
September
2,593,333
298,188
October
2,899,612
306,279
November
3,239,495
339,883
December
3,582,847
343,352
City of Edmonds, WA
Monthly Expenditure Report -Parks & Recreation
2020
Parks &z Recreation
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals
January $
310,663 $
310,663
$ 278,296
-10.42%
February
633,218
322,555
596,263
-5.84%
March
976,069
342,851
892,745
-8.54%
April
1,332,232
356,164
1,186,533
-10.94%
May
1,699,847
367,615
June
2,069,338
369,491
July
2,534,539
465,201
August
3,070,105
535,567
September
3,504,600
434,495
October
3,876,641
372,041
November
4,200,535
323,894
December
4,594,969
394,434
Parks & Recreation
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
+Current Yeaz Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
29
Packet Pg. 222
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -Public Works Administration
2020
Public Works Administration
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
%
January
$ 51,939 $
51,939
$ 41,796
-19.53%
February
105,536
53,597
83,385
-20.99%
March
157,916
52,379
125,953
-20.24%
April
210,278
52,362
169,511
-19.39%
May
262,800
52,522
June
316,459
53,659
July
370,954
54,495
August
422,825
51,871
September
472,902
50,077
October
524,167
51,265
November
575,881
51,714
December
630,194
54,313
Facilities Maintenance
Public Works Administration
700,000
600,000
500,000
400,000
300,000
200,000
100,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Yeaz Budget � Prior Year
City of Edmonds, WA
Monthly Expenditure Report -Facilities Maintenance
2020
Cumulative Monthly YTD Variance
Budget Forecast Budget Forecast Actuals %
January $
284,728 $
284,728 $
177,532
-37.65%
February
585,426
300,698
353,835
-39.56%
March
887,362
301,936
583,052
-34.29%
April
1,181,106
293,744
781,557
-33.83%
May
1,483,561
302,454
June
1,740,520
256,959
July
2,069,330
328,810
August
2,371,409
302,079
September
2,707,430
336,020
October
3,011,628
304,199
November
3,381,203
369,574
December
3,758,153
376,950
Facilities Maintenance
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-*-- Current Year Budget � Prior Year
*The monthly budget forecast columns are based on a five-year average.
30
Packet Pg. 223
I 9.4.a I
City of Edmonds, WA
Monthly Expenditure Report -Engineering
2020
Engineering
Cumulative Monthly
Budget Forecast Budget Forecast
YTD
Actuals
Variance
January
$ 219,750 $
219,750
$ 212,290
-3.39%
February
436,542
216,792
426,262
-2.35%
March
671,678
235,136
646,635
-3.73%
April
915,104
243,427
868,452
-5.10%
May
1,155,255
240,151
June
1,402,970
247,715
July
1,656,398
253,428
August
1,917,510
261,112
September
2,156,951
239,441
October
2,402,446
245,495
November
2,635,839
233,393
December
2,908,416
272,577
Engine a ring
3,000,000
2,500,000
2,000,000
1,500,000
1,000,000
500,000
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
� Current Year Budget � Prior Year
r
Q
*The monthly budget forecast columns are based on a five-year average.
31
Packet Pg. 224
I 9.4.a I
INVESTMENT PORTFOLIO SUMMARY
City of Edmonds
Investment Portfolio Detail
As of April 30, 2020
Years
Agency/
Investment
Purchase
to
Par
Market
Maturity
Coupon
Issuer
Type
Price
Maturity
Value
Value
Date
Rate
RFCS
Bonds
1,999,698
0.21
2,120,000
2,118,338
07/15/20
1.60%
FNMA
Bonds
1,000,000
0.33
1,000,000
1,000,917
08/28/20
1.40%
FNMA
Bonds
1,000,000
0.33
1,000,000
1,000,917
08/28/20
1.40%
Grant CntyWA
Bonds
4,014,120
0.67
4,000,000
4,011,840
01/01/21
1.47%
First Financial
CD
3,000,000
0.95
3,000,000
3,000,000
04/10/21
2.86%
Port of Seattle WA
Bonds
273,305
1.00
270,000
270,443
05/01/21
2.23%
Grant Cnty WA
Bonds
410,553
1.67
405,000
409,597
01/01/22
1.79%
FFCB
Bonds
1,998,548
2.12
2,000,000
2,063,738
06/14/22
1.88%
FHLB
Bonds
3,000,000
2.67
3,000,000
3,025,710
12/30/22
1.79%
Grant CntyWA
Bonds
1,517,955
2.67
1,500,000
1,516,020
01/01/23
1.54%
Seattle WA Muni
Bonds
2,224,500
2.76
2,000,000
2,213,880
02/01/23
5.00%
First Financial
CD
2,803,516
3.55
2,803,516
2,803,516
11/15/23
2.10%
FFCB
Bonds
4,000,000
3.90
4,000,000
3,994,192
03/25/24
1.20%
Spokane County WA
Bonds
259,075
4.59
250,000
258,053
12/01/24
2.10%
First Financial
CD
2,000,000
7.51
2,000,000
2,000,000
11/01/27
1.68%
TOTAL SECURITIES
29,501,270
2.33
29,348,516
29,687,160
Washington State Local Gov't Investment Pool
21,335,352
21,335,352
Demand
0.81%
Snohomish County Local Gov't Investment
Pool
10,040,143
10,040,143
Demand
1.95%
TOTAL PORTFOLIO
$
60,724,010 $
61,062,654
Issuer Diversification
FNMA,
7%
Fi rst
FHLB, 10% Financial -
Spokane CD, 27%
County
WA, 1% RFCS, 7%
Cash and Investment Balances
(in $Millions) Checking,
$5.7 , 9%
490b�
Bonds,
$21.5, 32% State LGIP,
$21.3, 32%
County
CD's, $7.8, LGIP,
12% $10.0, 15%
32
Packet Pg. 225 1
I 9.4.a I
INVESTMENT PORTFOLIO SUMMARY
Annual Interest Income
$1,400, 000
TnTp
$1,200,000
$1,000,000 917 754
$800,000
$653,690
$600,000
$423,816
$355,264
335 926
$00,000
$200,000
$-
2015 2016 2017 2018
2019 YTD 2020
2.8 %
2.5 %
2.3 %
2.0%
1.8%
1.5%
1.3%
1.0%
0.8 %
0.5%
0.3%
0.0%
April
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000, 000
Edmonds Rate of Return Compared to Benchmark (Rolling 12 months)
6 Month Treasury Rate (Benchmark) City Blended Rate
June
August October December February
Maturity Distribution and Rate of Return
3.50%
3.00%
2.50%
2.00%
1.50%
1.00%
0.50%
0.00%
0-6 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 78-84 84-90 90-96
Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo
a
33
Packet Pg. 226
GENERAL FUND OVERVIEW
I 9.4.a I
GENERAL FUND
& SUBFUNDS
001-General Fund
009-Leoff-Medical Ins. Reserve
012-Contingency Reserve Fund
014-Historic Preservation Gift Fund
016-Building Maintenance
017 - Marsh Restoration & Preservation
018 -Edmonds Homelessness Response
019 - Edmonds Opioid Response
Total General Fund & Subfunds
FUND BALANCES
Iy:/_1►lei a1►1all .1.1 1_1WG101[a]
---- ACTUAL ----
12/31 /2019
3/31 /2020
4/30/2020
$ 15,552,187
$ 11,855,874
$ 11,669,318
$
355,874
266,504
240,831
1,782,149
1,782,149
1,782,149
12,187
12,187
12,187
210,221
210,221
210,221
864,491
864,491
864,491
223,581
223,581
223,581
50,000
50,000
50,000
$ 19,050,690
$ 15,265,008
$ 15,052,778
$
---- ACTUAL ----
Q1 YTD
(3,696,313) $ (3,882,86f
(89,369) (115,04:
0
a
U
0
ii
- - m
(3,785,682) $ (3,997,91:
1r
0
a
*$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field.
General Fund & Subfunds
21
18
15
12
c $17.05
9 $13.27 $13.05
6 I 3
$2.00 ' c'� $2.00
Dec 2019 Mar2020 Apr2020
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2019 are preliminary, these will be updated
U
c
c�
c
ii
,
t
r
c
0
0
N
0
N
■ General Fund a
& Subfunds Q
c
Civic Field m
t
U
a
r
Q
after the completion of the 2019 Financial Statements.
34
Packet Pg. 227 1
9.4.a
GOVERNMENTAL FUNDS OVERVIEW
CHANGE IN FUND
FUND BALANCES
BALANCES
GOVERNMENTAL
---- ACTUAL ----
FUNDS
---- ACTUAL ----
12/31 /2019 3/31 /2020 4/30/2020
Q1 YTD
General Fund & Subfunds
$ 19,050,690 $ 15,265,008 $ 15,052,778
$ (3,785,682) $ (3,997,912
Special Revenue
10,622,237 11,614,731 11,577,410
992,494 955,171�
Debt Service
- - -
-
Capital Projects
6,443,150 6,660,453 6,627,267
217,303 184,117
Total Governmental Funds
$ 36,116,078 $ 33,540,192 $ 33,257,456
$ (2,575,885) $ (2,858,6Z
C
a
m
c
c
ii
m
c
Governmental Fund Balances -By Fund Group Governmental Fund Balances -
3
Combined
0
Q.
21 40
d
.1 $19.05 $36.12
v
18 35
--*--General
0
Fund & 30
LL
>,
15 $15.05 Subfunds
t
--a—Special 25
0
0 12 Revenue 0
$11.58 �_
2
_
0.62 2 20
N
o
9 Debt
N
Service 15
Q
Q
$6.63
6
if Capital 10
0
d
Projects
E
3 5
t
v
cv
r
r
Q
Dec 2019 Mar2020 Apr2020 Dec 2019 Mar2020 Apr2020
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2019 are preliminary, these will be updated
after the completion of the 2019 Financial Statements.
35
Packet Pg. 228
SPECIAL REVENUE FUNDS OVERVIEW
I 9.4.a I
FUND
BALANCES
GOVERNMENTAL
---- ACTUAL ----
SPECIAL REVENUE
12/31 /2019
3/31 /2020
4/30/2020
104 - Drug Enforcement Fund
$ 39,839
$ 103,012 $
103,206
111 -Street Fund
1,298,473
1,058,743
974,994
112- Combined Street Const/Improve
1,421,769
2,510,488
2,534,126
117 - Municipal Arts Acquis. Fund
634,011
636,762
637,960
118 - Memorial Street Tree
19,785
19,928
19,966
120 - Hotel/Motel Tax Revenue Fund
93,013
106,944
107,094
121 - Employee Parking Permit Fund
86,844
95,528
96,712
122 - Youth Scholarship Fund
13,600
13,075
13,198
123 -Tourism Promotional Fund/Arts
72,101
78,166
80,071
125 -Real Estate Tax 2 *
2,625,364
2,683,963
2,706,894
126 - Real Estate Excise Tax 1
2,486,325
2,426,874
2,399,703
127 - Gifts Catalog Fund
332,255
351,290
358,346
130 - Cemetery Maintenance/Improvement
260,685
244,205
249,451
136 - Parks Trust Fund
163,071
164,250
164,559
137- Cemetery Maintenance Trust Fund
1,053,314
1,063,167
1,067,191
138 - Sister City Commission
10,129
10,191
10,210
140 -Business Improvement Disrict
11,546
28,362
30,562
141 -Affordable and Supportive Housing I'd
112
18,783
23,170
Total Special Revenue
$ 10,622,237
$ 11,613,731 $
11,577,410
CHANGE IN FUND BALANCE;
ACTUAL
63,172 $
(239,730)
1,088,719
2,751
143
13,931
9,684
(526)
6,065
58,599
(59,451)
19,035
(16,480)
1,179
9,853
62
16,816
18,671
$ 992,494 $
*$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding
Special Revenue Funds
12
10
8
6 $10.62 $11.61 $11.58
4
2 MEJ miiiiiiiiiii MEJ
Dec 2019 Mar2020 Apr2020
63,36-1
(323,48C
1,112,35-1
3,94�
181
14,08C
9,86E
(40:
7,97C Q.
81,53C W
(86,62�
26,091
(11,234
1,48E u_
13,87E c
81 3
19,01 E r
23,05E Q
955,17C
U
c
c�
c
ii
,
t
r
c
0
0
N
0
N
�L
Q
Q
c
m
E
■ Special U
Revenue r
Q
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2019 are preliminary, these will be updated
after the completion of the 2019 Financial Statements.
36
Packet Pg. 229
ENTERPRISE FUNDS OVERVIEW
I 9.4.a I
ENTERPRISE
FUNDS
421
-Water Utility Fund
422
- Storm Utility Fund
423
- Sewer/WWTP Utility Fund
424
- Bond Reserve Fund
411
-Combined Utility Operation
Total Enterprise Funds
FUND BALANCES
---- ACTUAL ----
12/31 /2019 3/31 /2020 4/30/2020
$ 23,049,550 $ 24,053,743 $ 23,873,107 $
12,607,151 12,584,653 12,459,739
46,572,051 47,460,885 47,905,653
843,961 843,965 843,966
- 29,880 29,940
$ 83,072,713 $ 84,973,126 $ 85,112,406 $
CHANGE IN FUND
---- ACTUAL ----
1,004,193 $
(22,498)
888,834
4
29,880
1,900,413 $
*$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding
50,000,000
45,000,000
40,000,000
35,000,000
30,000,000
25,000,000
20,000,000
15,000,000
10,000,000
5,000, 000
0
Enterprise and Agency Fund Balances as of April 30, 2020
Combined Utility Water Storm
823,55-1
(147,411
1,333,602
E
29,94C
2,039,69�
r_
0
a
m
c
iL
m
c
1`
0
0.
d
_
O
_
LL
21
t
_
0
2
0
N
0
N
�L
a
- $843,966 $117,286
E
Sewer/WWTP Bond Reserve Firemen's Pension v
Fund 2
a
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2019 are preliminary, these will be updated
after the completion of the 2019 Financial Statements.
37
Packet Pg. 230
SUMMARY OVERVIEW
I 9.4.a I
FUND BALANCES
CITY-WIDE
---- ACTUAL ----
12/31 /2019 3/31 /2020 4/30/2020
Governmental Funds
$ 36,116,077 $ 33,540,192 $ 33,257,456
$
Enterprise Funds
83,072,713 84,973,126 85,112,406
Internal Services Fund
10,803,067 10,908,350 11,068,961
Agency Funds
146,733 123,716 117,286
Total City-wide Total
$130,138,590 $129,545,384 $129,556,108
$
CHANGE IN FUND
BALANCES
---- ACTUAL ----
Q1 YTD
(2,575,885) $ (2,858,622
1,900,413 2,039,692
105,282 265,894
(23,016) (29,44E
(593,207) $ (582,4K Q.
a�
2
U
c
ii
Governmental Fund Balances (Excluding General Fund) as of April 30, 2020
Drug Enforcement Fund
Street Fund
Combined Street Const/Improve Fund
Municipal Arts Acquis. Fund
Memorial Street Fund
Hotel/Motel Tax Revenue Fund
Employee Parking Permit Fund
Youth Scholarship Fund
Tourism Promotional Fund/Arts
Real Estate Excise Tax 2
Real Estate Excise Tax 1, Parks Acq
Gifts Catalog Fund
Cemetery Maintenance/Improvement
Parks Trust Fund
Cemetery Maintenance Trust Fund
Sister City Commission
Business Improvement District
Parks Capital Construction Fund
$- $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2019 are preliminary, these will be updated
r
Q
after the completion of the 2019 Financial Statements.
38
Packet Pg. 231 1
INTERNAL SERVICE FUNDS OVERVIEW
I 9.4.a I
INTERNAL SERVICE
FUNDS
511 - Equipment Rental Fund
512 -Technology Rental Fund
Total Internal Service Funds
12,000,000
FUND BALANCES
---- ACTUAL ----
12/31 /2019 3/31 /2020 4/30/2020
$ 10,016,269 $ 10,173,544 $ 10,277,741 $
786,798 734,806 791,220
$ 10,803,067 $ 10,908,350 $ 11,068,961 1 $
Internal Service Fund Balances
$10,016,269 $10,173,544
10,000,000
8,000, 00
6,000, 00
4,000, 00 -
2,000, 000
786,798 $734,806
Dec 2019 Mar 2020
$10,277,741
$791,220
Apr2020
CHANGE IN FUND
BALANCES
---- ACTUAL ----
Q1 YTD
157,274 $ 261,47�
(51,992) 4,422
105,282 $ 265,89Z
1`
0
a
as
U
c
0
ii
m
c
0
1`
0
a
a�
U
c
c�
c
ii
,
t
■ 511- Equipment Rental Fund
0
M
■512- Technology Rental Fund
N
0
N
�L
0-
Q
c
m
E
t
v
a
r
*Please note that these revenues and expenses occur within annual cycles.
This Interim Report is not adjusted for accruals or those annual cycles.
The ending fund balances for 2019 are preliminary, these will be updated
after the completion of the 2019 Financial Statements.
39
Q
Packet Pg. 232 1
FIKJAKJrF PDrlZFKJTATlr)M
}
9.4.b
Packet Pg. 233
9.4.b
General Fund Revenues
General Fund
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 2,268,581
$ 2,268,581
$ 2,376,947
4.78%
February
4,691,156
2,422,575
4,730,574
0.84%
March
7,266,925
2,575,769
7,100,593
-2.29%
April
10,693,016
3,426,091
9,435,773
-11.76%
May
19,106,833
8,413,817
June
21,647,958
2,541,125
July
23,877,416
2,229,458
August
26,676,562
2,799,147
September
28,994,637
2,318,075
October
32,807,785
3,813,148
November
41,358,293
8,550,508
December
43,803,858
2,445,565
Gene rat Fund
50,000,000
45 ,000,000
40,000,000
35 ,000,000
30,000,000
25 ,000,000
20,000,000
15 ,000,000
10,000,000
5,000,000
p
JAN FEB MAR APR MAY Ji ]N JUL AUG SEP OCT NOV DEC
- Current Year -Budget - Prior Yea
Q
Packet Pg. 234
9.4.b
Year to Date Sales Tax Revenues
Sales and Use Tax
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTS
Actuals
Variance
%
January
$ 634,902
$ 634,902
$ 692,248
9.03%
February
1,436,667
801,765
1,539,597
7.16%
March
2,031,860
595,193
2,187,876
7.68%
April
2,597,573
565,713
2,691,601
3.62%
May
3,324,621
727,048
June
3,990,697
666,076
July
4,697,452
706,756
August
5,482,731
785,279
September
6,213,489
730,757
October
6,961,050
747,562
November
7,750,015
788,965
December
8,450,000
699,985
Sales and Use Tax
9,000,000
18,000,000
7,000,000
61000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000 �.
0
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
-CurrentYear -Budget ■ Prior Year
E
L
0
Q
4)
w
C
R
c
ii
d
c
IL
d
a�
c
3
L
0
L
0
a�
.0
c
tv
C
LL
r
C
E
t
R
Q
Packet Pg. 235
9.4.b
Year to Date REET Revenues
Real Estate Excise Tax 1 & 2
Cumulative
Budget Forecast
Monthly
Budget Forecast
YTD
Actuals
Variance
%
January
$ 193,769
$ 193,769
$ 323,203
66.80%
February
345,606
151,837
496,485
43.66%
March
547,140
201,534
685,999
25.38%
April
740,550
193,410
857,110
15.74%
May
973,673
233,123
June
1,219,609
245,935
July
1,532,815
313,206
August
1,804,669
271,854
September
2,081,138
276,470
October
2,301,037
219,898
November
2,520,239
219,202
December
2,700,000
179,761
Real Estate Excise Tax 1 & 2
13,000,000
2,500,000
2,000,000
1,500,000 /
1,000,000
i
500,000
0 J�
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
tCunent Year Budget -Prior Year
Q
Packet Pg. 236
Updated Forecast
Amended I I I I June: More
's Forecast I I Optimistic I I June: Less
Revenue
9.4.b
Property Taxes
14,850,148
14,950,000
100%
14,850,148
100%
14,850,148
100%
c
Retail Sales Taxes
8,450,000
6,214,000
74%
6,760,000
80%
5,070,000
60%
C
Other Sales Taxes
760,500
720,000
95%
722,475
95%
456,300
60%
w
Utility Taxes
6,776,200
6,758,000
100%
6,776,200
100%
6,708,438
99%
•70
Other Taxes
343,740
300,000
87%
309,366
90%
206,244
60%
Licenses/Pernits/Franchise
1,585,130
1,550,000
98%
1,553,427
98%
1,505,874
95%
U-
Construction Permits
675,600
575,000
85%
594,528
88%
540,480
80%
c
Grants
36,650
36,650
100%
36,650
100%
36,650
100%
State Revenues
910,410
963,350
106%
965,035
106%
901,306
99%
a
Charges for Goods & Services
3,127,662
2,190,000
70%
2,220,640
71%
1,876,597
60%
a
Interfund Service Charges
3,290,838
3,291,000
100%
3,290,838
100%
3,290,838
100%
a�
Fines & Forfeitures
542,940
187,000
34%
217,176
40%
135,735
25%
L
Miscellaneous Revenues
918,240
624,200
68%
688,680
75%
596,856
65%
°
Transfers
1,535,800
1,535,800
100%
1,535,800
100%
1,535,800
100%
o
Total Revenues
0
43,803,858
39,795,000
40,520,963
37,711,266
-9.2%
-7.5%
43.9%
Change in Revenues
(4,008,858)
(3,282,895)
(6,092,592)
Expenditures
c
Labor
UM
17,820,288
17,920,288
100%
17,642,085
99%
17,820,288
100%
Benefits
6,599,678
6,599,678
100%
6,533,681
99%
6,599,678
100%
Supplies
519,786
519,796
100%
509,390
98%
519,786
100%
E
Services
18,996,956
18,996,956
100%
18,427,047
97%
18,996,956
100%
0
Capital
1,048,120
1,048,120
100%
48,120
5%
48,120
5%
Q
Debt Service
306,600
306,600
100%
306,600
100%
306,600
100%
Transfers 3,266,993 3,266.993 100-0-1 266,993 1 8% 266.993 1 8%
Total Expenses 48,558,421 48,558,421 43,733,917 44,558,421
Change in Expenses 0.0% -9.9% -8.2%
Revenues minus Expenses 1 (4,754,563) (8,763,421) (3,212,954) (6,847,155) Packet Pg. 237
9.5
City Council Agenda Item
Meeting Date: 06/23/2020
Waiving Rent Payments for the Chamber of Commerce for July -September 2020
Staff Lead: Maureen Judge
Department: City Council
Preparer: Scott Passey
Background/History
Due to the ongoing COVD-19 pandemic and the Stay Home, Stay Healthy order issued on March 24,
revenues to the Edmonds Chamber of Commerce have been severely impacted. Businesses were closed
until the recent gradual reopening, and yearly revenue generating events for the Chamber have been
cancelled or postponed including the Car Show, 4th of July festivities, and possibly The Taste. This
downturn may potentially lead to staff layoffs.
Staff Recommendation
N/A
Narrative
To relieve financial stress on the Chamber, the Council is asked to consider waiving rent on their offices
at City Hall for July, August, and September. The monthly rent is $713 for a total of $2,139 for the three-
month period. Similarly, the Council voted in April to relieve rent payments on the businesses located in
the Frances Anderson Center.
Packet Pg. 238