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2020-07-07 City Council - Full Agenda-2610
o Agenda Edmonds City Council V ,HvREGULAR MEETING VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 J U LY 7, 2020, 7:00 PM CITIZENS WHO WOULD LIKE TO PARTICIPATE IN THE AUDIENCE COMMENT PORTION OF THE MEETING MAY CONNECT VIA ZOOM AT ANY POINT BEFORE THE CONCLUSION OF THE AUDIENCE COMMENT PERIOD. CITIZENS WILL SIT IN A VIRTUAL WAITING ROOM UNTIL THEIR TURN TO SPEAK. WHEN THE CITIZEN ENTERS THE LIVE COUNCIL MEETING, THEIR TIME WILL BEGIN. THE CLERK WILL BE THE TIME KEEPER AND PROVIDE A 30-SECOND WARNING AND A FINAL WARNING WHEN THEIR TIME IS UP. THE CITIZEN WILL BE REMOVED AND THE NEXT SPEAKER WILL BE ALLOWED IN. CITIZENS MAY CONNECT WITH A COMPUTER OR SMART PHONE AT: HTTPS://ZOOM. US/S/4257752525 OR JOIN THE MEETING BY PHONE AT: 888 475 4499 (TOLL FREE) OR 877 853 5257 (TOLL FREE) MEETING ID 425 775 2525 CITIZENS NOT WISHING TO PARTICIPATE IN AUDIENCE COMMENTS MAY CONTINUE TO MONITOR THE LIVESTREAM ON THE CITY COUNCIL MEETING WEBPAGE, CABLE TV, OR TELEPHONE BY CALLING (712) 775-7270, ACCESS CODE 583224. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGMENT 3. ROLL CALL 4. APPROVAL OF THE AGENDA 5. INTERVIEW FOR COUNCIL APPOINTMENT 1. PFD Board Candidate Interview (15 min) Edmonds City Council Agenda July 7, 2020 Page 1 6. AUDIENCE COMMENTS (HTTPS://ZOOM.US/S/4257752525) 7. APPROVAL OF THE CONSENT AGENDA 1. Approval of Council Meeting Minutes of June 16, 2020 2. Approval of Council Meeting Minutes of June 23, 2020 3. Approval of claim, payroll and benefit checks, direct deposit and wire payments. 4. May 2020 Monthly Financial Report 5. Youth Commission Ordinance Amendments 6. DSHS Development Disabilities Administration Interlocal Agreement Renewal 7. Facilities Lead Job Description 8. PFD Board Candidate City Council Appointment 8. PRESENTATIONS 1. Housing Commission's Quarterly Report to City Council (20 min) 9. STUDY ITEM 1. Boys and Girls Club Lease Agreement (5 min) 10. PUBLIC HEARING (OPTIONAL) (HTTPS://ZOOM.US/S/4257752525) 1. Wastewater Treatment Plant Incinerator Replacement & Carbon Recovery Project Update and Recommendation (60 min) 11. PRESENTATIONS (CONTINUED) 1. City Attorney Annual Report (30 min) 12. REPORTS ON OUTSIDE BOARDS AND COMMTTEE MEETINGS 13. MAYOR'S COMMENTS 14. COUNCIL COMMENTS ADJOURN Edmonds City Council Agenda July 7, 2020 Page 2 5.1 City Council Agenda Item Meeting Date: 07/7/2020 PFD Board Candidate Interview Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Per the Interlocal Agreement between Edmonds Public Facilities District (EPFD) and the City of Edmonds, approval by the Edmonds City Council is required for new appointments to the EPFD Board, and/or renewals of EPFD Board terms. On June 8, 2020, EFPD staff and Board Members interviewed Mr. Hinton to fill an open Board position. City Council will have the opportunity to conduct the Candidate Interview tonight. Staff Recommendation The current Members of the Edmonds Public Facilities District Board of Directors respectfully request that the Edmonds City Council interview EPFD Board Candidate Greg Hinton for appointment to the EPFD Board. Narrative Please see attached Application. Attachments: GHinton Packet Pg. 3 5.1.a 'ty of Edmonds Citizen Board and Commission Application (PLEASE PRINT OR TYPE) NOTE: This form is a public record and maybe subject to disclosure upon request Edmonds Public Facilities District (Board or Commission) Name: Gregory T. Hinton Address: Date: 13 May 2020 Day Phone: Evening Phone: Cell: E-mail: Occupational status and background: Vice President of Finance and Operations Edmonds College Retired Armv Veteran Organizational affiliations: Edmonds College, MESA Mentor, Brown University Veteran Mentor, Brown Alumni Interviewinc Network, Morehouse Parents Association Why are you seeking this appointment? Have always been a strong proponent of the arts and active in the community. a� c m =a c c� U L MO W 1.L a Want to continue to be of service to the community as my family and I have moved to the area as I have taken on new positio c 0 c with Edmonds College. Want to be an ambassador for the college and work with youth and other arts enthusiasts of all ages. What skills and knowledge do you have to meet the selection criteria? Currently serving as COVIDI 9 lead for Edmonds College. E Previous!y served on Veterans Advisory Committee for LA Metro. Have inde th finance background and also served as Edmo College for P3..Public Private Partnerships. Q Please list any other Board, Commission, Committee, or official positions you currently hold with the City of Edmonds: NA Additional comments: Please return this completed form, along with your current resume or CV to: Edmonds Public Facilities District 410 Fourth Ave North Edmonds, WA 98020 H R@ ec4a rts.org Phone:425.275.4485 1 Fax:425.275.4487 Digitally signed by H I NTO N. G R E G O RY.TY HINTON.GREGORY.TYRONE.11.1051506665 DN: C=US, u�U_5. Government, ou=DoD, ou=PKI, RONE.11.1051506665 0 n=H1 T0N.GREG0RY.TYR0NE.11.1051S06665 Date: 2020.05.14 04:21:27-0700' Signature Revised 0112712020 Packet Pg. 4 7.1 City Council Agenda Item Meeting Date: 07/7/2020 Approval of Council Meeting Minutes of June 16, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-16-2020 Draft Council Meeting Minutes Packet Pg. 5 7.1.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES June 16, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir Pamela Randolph, Treatment Plant Manager Rob English, City Engineer Jeff Taraday, City Attorney Sharon Cates, City Attorney's Office Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember Paine read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO ADD A NEW ITEM 4.1 TO THE AGENDA ENTITLED MOTION TO ALLOW LIVE PUBLIC COMMENTS. MOTION CARRIED UNANIMOUSLY. (Note: Agenda was approved at the end of the following agenda item.) 1. MOTION TO ALLOW LIVE PUBLIC COMMENTS COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-MONILLAS, THAT THE CITY COUNCIL HEAR LIVE, VIRTUAL PUBLIC COMMENT STARTING TONIGHT WITH AGENDA ITEM 5 AND CONTINUE TO TAKE Edmonds City Council Draft Minutes June 16, 2020 Page 1 Packet Pg. 6 7.1.a WRITTEN COMMENTS VIA EMAIL THAT ARE UP TO 450 WORDS, ROUGHLY EQUIVALENT TO 3 SPOKEN MINUTES. Councilmember K. Johnson said she did not want to limit written comments as that had never been done in the past. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, NOT TO LIMIT WRITTEN COMMENTS. Councilmember Olson asked if the written comments will be read into the record or if they will strictly be written. Councilmember Distelhorst answered his intent was to include the written comments in minutes as the Council has been doing. Personally, he did not feel it was appropriate for a Councilmember to read a citizen's comments because if someone tuned in, there was the potential for a misunderstanding that those were a Councilmember's words. Councilmember K. Johnson said on occasion in the past, Councilmembers have read written comments at the Council meeting so they are part of the record. She was okay with including written comments in the minutes. Councilmember L. Johnson expressed support for Councilmember Distelhorst's motion to allow for written comment as well as the 450 words which was equivalent to 3 minutes because the amount a citizen was able to communicate and have included in the minutes should be equal to what was allowed during public comments. The public still has the ability to email Councilmembers any amount. Council President Fraley-Monillas expressed support for Councilmember Distelhorst's motion to allow the Council to take written comments ongoing, assuming it was not just during the virus. Research of surrounding cities and Snohomish County found they all do it slightly different. She also supported the 450 words because public comment was intended to discuss what was on the agenda now, what just happened in the past or in the future. She did not believe allowing the public to submit 5-6 page letters to circumvent process was the best thing. Councilmember Buckshnis observed the Council has already been accepting written comments via the public comment email address with no limit on the word count for several weeks. She asked if there would be any OPMA issues with the Council limiting written public comment to 450 words or continue to accept unlimited length written comments until the pandemic is over and address this issue in the future. City Attorney Jeff Taraday answered there was no requirement in the OPMA that the Council devote part of the meeting to public comment and there is also no requirement that emails sent to the Council be included in the meeting minutes. That was done on a temporary basis to try to replicate the live public comment process where citizens can hear other citizens' comments. Now that the Council is resuming live public comment, the purpose of including written comments in the minutes is no longer necessary. He clarified it was certainly not legally necessary, the Council could choose to include them if they wished but that raises another question of whether the Council should include every single email they receive from any citizen in the Council minutes. Councilmember Buckshnis relayed her understanding that emails to the public comment email address were the only emails that were included in the Council minutes. Some of the public did not realize the Council would be taking public comment today via the Zoom meeting and contacted her inquiring where that was on the agenda. She wanted to be clear if the intent was to remove the written public comment aspect because live public comment would now be allowed and if Councilmember Distelhorst's motion was to continue that. Councilmember Distelhorst said a more equitable approach would be to give the public an option to continue to submit written public comment in addition to taking live comment given Edmonds City Council Draft Minutes June 16, 2020 Page 2 Packet Pg. 7 7.1.a the current circumstances and potentially in the future because people work at night and Tuesday at 7:00 p.m. was not always a great time for residents to participate in the democratic process. Councilmember Buckshnis said because the Council did not vote on 4.1, it appeared 4.1 and 5 were being combined. Agenda Item 4.1 is adding public comment via the Zoom and Councilmember Distelhorst's motion was to allow written comment to continue. Mr. Taraday clarified the Council is currently considering Item 4.1 which is Councilmember Distelhorst's motion. If approved, the motion would allow live public comment to occur this evening. If the motion is not approved, the Council will not have live public comment this evening. Councilmember K. Johnson said her experience over the past eight years during live meetings was citizens speaking at the podium were limited to three minutes. Speakers' comments sometimes exceed three minutes and they provide a written statement to the City Clerk and/or supporting documents to the City Clerk who distributes them to Council. She supported limiting written comments that were included in the minutes to 450 words during COVID, but she would not support the motion if it limited the ability for citizens to provide longer comments to the City Council in writing. The written comments do not have to be included in the minutes and can be transmitted in whatever way the City Clerk feels is appropriate. Council President Fraley-Monillas clarified the motion to add live public comment to the agenda was approved. Councilmember Distelhorst made a second motion to accept written comments up to 450 words. In response to Councilmember K. Johnson, Councilmember Distelhorst said there would be no limit on the documentation or comment provided to Council via the regular Council email address. His proposed motion would only be in regard to the specific public comments that would be included in the minutes along with the live public comments. COUNCILMEMBER K. JOHNSON WITHDREW HER AMENDMENT WITH THE AGREEMENT OF SECOND. MAIN MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER AS AMENDED. MOTION CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS (WRITTEN COMMENTS MAY BE SUBMITTED TO PUBLICCOMMENTAEDMOND SWA.GO V) Mayor Nelson invited commenters to join the meeting and described the procedures. Julia Hughes, Edmonds, said she wanted to attend Council meeting, but had no comments. Pam Stuller, Edmonds, Walnut Street Coffee, expressed support for the CARES Act funding. She requested the Council consider an employee base from 1 to 30. These funds are an important bridge to maintaining a vibrant downtown and she appreciated the Council's support. Kevin Smith said making Edmonds' CARES Act funds available is fantastic and will help many individuals and small businesses in the community. He is a CPA and business adviser; the last three months have been the most trying times of his career as he looks through myriad laws trying to help small businesses clobbered during the economic fallout of COVID-19. The funds will help a lot of businesses hurt during the downturn. He advocated for consideration of new businesses, those that may not have Edmonds City Council Draft Minutes June 16, 2020 Page 3 Packet Pg. 8 been established for a full year because in many cases they have not gained a strong hold in the City but have leases so they feel the economic damage. Brent Malgarin said Patrick Doherty has proposed that grant funds are not distributed to businesses with less than 2 employees. If passed as proposed, this limit on business participation for grant money due to the COVID pandemic can be generalized as overtly unfair. Setting a threshold of two employees will disenfranchise hardworking business owners who would then be forced to shoulder the entire financial hardship all while funds are granted to the City. Almost all business owners who would be exempted by that proposal are the same businesses that were mandated to be closed for months with no curbside cashflow. There are no valid reasons for not distributing grant money to all business owners across the board equally. Business owners invested in Edmonds and it would reinforce to them that the Edmonds City Council respects their investment. He proposed four guidelines: 1. Respect the investment of all business owners in Edmonds by giving every business owner the same opportunity to survive without bias and discrimination. 2. The only requirement for a grant is they stay in business for the length of time as the harm imposed by the shutdown. Any amount of funding is more community based than no funding at all. To state otherwise would be outwardly discriminatory. 3. There should be no disproportionate grant distributions to selected business owners. No business owner is more important than another. Edmonds does not discriminate. 4. Require the process be simple; a distribution not an application, passed within days not weeks and equally equitable and fair to all business owners. Mayor Nelson advised the public can still email the Council at publiccomment@edmondswa.gov. Council President Fraley-Monillas said this is why the ability to submit written comment is continuing because the process via Zoom is not perfect. (Written comments are attached to the minutes) 6. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO REMOVE ITEM 6.5, EDMONDS COMMUNITY SOLAR COOPERATIVE LEASE TERMS AMENDMENT, FROM THE CONSENT AGENDA FOR A SEPARATE VOTE AND TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF JUNE 9, 2020 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. SNOHOMISH COUNTY PUBLIC DEFENDER ASSOCIATION CONTRACT 4. AUTHORIZATION FOR MAYOR TO SIGN A GRANT AGREEMENT FOR THE DAYTON STREET PUMP STATION PROJECT 7. ITEMS REMOVED FROM CONSENT 1. EDMONDS COMMUNITY SOLAR COOPERATIVE LEASE TERMS AMENDMENT (Previously Item 6.5) COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AUTHORIZE THE MAYOR TO SIGN AMENDMENT NO. 1 TO SOLAR Edmonds City Council Draft Minutes June 16, 2020 Page 4 Packet Pg. 9 7.1.a ENERGY FACILITY SITE LEASE AGREEMENT. MOTION CARRIED (6-0), COUNCILMEMBER PAINE RECUSED HERSELF FROM THE VOTE. 8. ACTION ITEMS 1. EDMONDS CARES FUND Economic Development/Community Services Director Doherty explained the Federal CARES Act has allocated $1,265,100 in reimbursable funds to Edmonds for expenditures associated with the response and recovery to the COVID-19 health and economic crisis. These funds may be used to cover a local jurisdiction's expenses related to measures, actions, purchases, etc. necessary to the function of government in response to the crisis, as well as to cover expenses associated with the provision of economic support in connection with the COVID-19 crisis. The federal guidelines expressly offer the example of grants to small businesses to reimburse the costs of business interruption caused by required closures as well as emergency financial assistance to individuals and families directly impacted by a loss of income. In light of those provisions, the Administration proposes to create an Edmonds Cares Fund, with three intended programs, as outlined below. This is a revised proposal since the City Council's initial consideration and discussion of the Administration's original proposal, presented at the Committee of the Whole meeting on 6/9/20. The proposal has been revised to reflect Councilmembers' concerns, suggestions and additional information: A. Reimbursement of City Expenses - $265,100 in Edmonds Cares Fund monies will be used to help defray the mounting, unbudgeted costs associated with the City's functions, services and support in response to the COVID-19 outbreak, including such things as: extra custodial staff to be in place when public buildings reopen and facilities must be sanitized multiple times each day and other additional temporary staff requirements, additional maintenance and security measures for parks facilities, PPE gear for all public -facing city staff (specialized eyewear, gloves, wipes, etc.), the creation of extra signage, portable restroom rentals, hazard pay for employees, etc. While current estimates from City departments project up to $450,000-480,000 in such expenditures, it is also estimated that approximately $265,000 of these expenditures are eligible for FEMA reimbursement. The proposed $265,100 is projected to be sufficient to reimburse City expenditures not eligible for FEMA reimbursement. B. Business Support Grant Program - $700,000 in grants (in the form of forgivable loans) of up to $10,000 for eligible businesses via application process. Here are the eligibility criteria: i. "Storefront" -type business, including restaurants, caf6s, retail shops, galleries, personal - service establishments, entertainment venues, etc. ii. Two to 30 employees (part-time and full-time combined) • Creates an application pool to which a great percentage can be responded to with grant • Preference for bolstering businesses have the potential to save a highest number of jobs iii. A demonstrated year -over -year business/revenue loss of at least 30% in April or May 2020; iv. In business in Edmonds at least one year as of April 1, 2020; v. Declared intent and expectation remain in business for at least 4 months after receipt of the grant In addition, given the likelihood of a competitive grant award process, the following, nonexclusive selection criteria will be employed: i. Particular consideration will be given to businesses owned by people of color, women, veterans, and other minorities; ii. Particular consideration will be given to those businesses that have received, or expect to receive, no or relatively lower amounts of other government assistance; Edmonds City Council Draft Minutes June 16, 2020 Page 5 Packet Pg. 10 7.1.a iii. Greater consideration will be given to those businesses that have experienced relatively greater business/revenue loss year -over -year in April or May 2020; iv. Geographic distribution across Edmonds' various business districts will be given particular consideration in the award of these grants; iv. Particular consideration will be given to creative -sector businesses within the State -certified Edmonds Creative District; While most businesses have suffered during this economic crisis, storefront businesses that typically rely on walk-in customers and foot traffic, including those owned by people of color and women, have felt the pain the worst. Business revenue has dropped - in some cases by up to 90%. These retail, restaurant/caf6, personal service and entertainment establishments provide hundreds of jobs in our community for entry-level and lower -skilled workers who earn less than $20/hour. By receiving grants that will help them stay open, these businesses will be able to help local employees get back to work and earn a living. This, in turn, will help lower -income households in Edmonds who have suffered financially during this crisis. C. Housing and Supplementary Relief Program. $300,000 will be allocated to the "Housing and Supplemental Relief Program," together with reallocation of up to $50,000 initially earmarked for a potential second round of funding for the Chamber Foundation WISH grant program. Added to the $100,000 already allocated by City Council to the "Housing and Supplemental Relief Program," a total of $450,000 will be available to this program, providing grants of up to $1000 to individuals, households and families suffering economic loss and/or distress and potential homelessness. lays out the provisions described here. Mr. Doherty highlighted provisions in the proposed draft ordinance in the packet: • Section 1 — The City of Edmonds accepts the allocation of $1,265,1000 which is administered by the Department of Commerce in the form of reimbursable funds and authorizes the Mayor to enter into the contract with the Department of Commerce for administration and disbursement of those funds • Section 2 — Authorizes the Administrative Services Director to create and number a new fund to be known as the Edmonds CARES Fund • Section 3 — The Edmonds CARES Fund will be administered by the Administrative Services Director under the direction of the Mayor • Section 4 — Necessary books, accounts and records will be kept by and under the direction of the Administrative Services Director and describes the division of funds into the three programs • Section 5 — Authorizes the end of the program by December 31, 2020. Funds can be expended no later than October 31, 2020 and final invoice due November 15, 2020 • Section 6 — Requires at a minimum that any organizations that assists the City in providing aid and assistance provide written reports by December 31, 2020 • Section 7 — Severability clause • Section 8 — Declaration of Emergency. The City Council declares that an emergency exists necessitating that this ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council Councilmember L. Johnson referred to packet page 142 (second page of the agenda memo) which states, "While most businesses have suffered during this economic crisis, storefront businesses that typically rely on walk-in customers and foot traffic, including those owned by people of color and women, have felt the pain the worst. Business revenue has dropped - in some cases by up to 90%." She referred to small businesses such as landscaping, housekeeping or construction that do not have a storefront and are operated from a resident's home, business owners and residents of Edmonds, envisioning they would Edmonds City Council Draft Minutes June 16, 2020 Page 6 Packet Pg. 11 7.1.a experience a similar reduction in business. She asked why the proposal was to limit the grants to storefront businesses. Mr. Doherty explained if a grant were given to all the businesses in Edmonds, it would be approximately $300 each. The intent was to identify a subset of businesses for whom a substantial grant, up to $10,000, could be provided to assist them in recovering from this crisis. Many storefront businesses were entirely closed or suffered very substantial reductions in the business they could conduct during the shutdown. Conversely essential businesses, grocery stores, hardware stores, etc., remained open and may have done even better. Storefront businesses was proposed for three reasons, 1) they have suffered so much and to create a subset of a consistent type businesses, 2) they constitute the public face of the City — the downtown, neighborhood business districts and Highway 99 — businesses that front the street which when boarded up can lead to blight, and 3) they often provide entry level and lower income jobs for community members. Councilmember L. Johnson asked if consideration had been given to instead of specifying a certain subset of businesses, increasing the percentage of loss from 30% to 40-50% to identify the businesses that have struggled the most. Mr. Doherty answered the proposed selection criteria has different numerically ranked ranges of business loss, 30% would be the minimum. For example, businesses that lost 40-45% would rank lower than businesses that lost 75%. In response to what he assumed Councilmember L. Johnson's question, creating a subset of businesses based on the amount of business loss they have experienced was not the proposal. Councilmember Buckshnis referred to the phrase "particular consideration will be given," and said as a numbers person she wanted to know exactly how the matrix will be created. She agreed with Councilmember L. Johnson that the program should consider all businesses and the amount they have lost. The criteria has been softened with the use of the phrase "particular consideration" rather than a point system; she asked how the applications will be reviewed. Mr. Doherty answered the administration of the program, down to the details of the scoring matrix, was not included in the ordinance. The intent is to have a scoring systems that produces the relative consideration. For example, while the eligibility criterion would be 30% business loss, if there is a range of applications, a business with a 30-40% loss might receive a score of 1 in a matrix and a business with a 50% or 75% loss would receive more points, essentially brackets of loss with an associated number. In a criterion related to geographic distribution, businesses outside the bowl might receive an additional point in the scoring matrix. In a criterion related to number of employees, the proposal gives preference to more employees due to its increased impact on the community and providing more jobs so for example, a business with under 5 employees might receive 1 point with points given for brackets up to 30 employees. All the criteria will be coded with numbers and applied to a spreadsheet of the applications. Mr. Doherty explained this was exactly what was done in helping administer the State's $10,000 grant program. It was divided up among all the counties' economic development agencies including the Economic Alliance of Snohomish County (EASC). The EASC was overwhelmed with application and sent the applications back to the originating cities. Edmonds had 243 applications. All the cities' Economic Development Directors decided on a similar scoring matrix with ranges, a very objective numerical ranked system. The applications were then reviewed, scored and ranked and a clear top 20 applications were identified that were provided to EASC via a non -subjective numerical based system. Councilmember Buckshnis said she does scoring for WRIA 8 applications and was aware there can be some level of subjectivity. She wished the scoring system had been included in the packet and requested the point system be send to her. She wanted to ensure the scoring was objective because similar to WRIA 8, people will ask to see the scoring criteria. She asked who would be evaluating the criteria and whether it would be truly objective in term of numbers so there was no subjectivity at all. Mr. Doherty referred to the 243 applications that were reviewed for EASC; there was agreement on the criteria and he worked with Finance staff to develop a matrix and the matrix was completed with information from the Edmonds City Council Draft Minutes June 16, 2020 Page 7 Packet Pg. 12 applications. He anticipated the same would be done with this City's program. The application form will have fields that correspond to the selection criteria numeral ranking field. Councilmember Buckshnis asked who was the numbers person. Mr. Doherty said that had not yet been decided; there was a great partnership with Finance staff in the EASC process and he planned to talk to Acting Finance Director Dave Turley about a similar process. With regard to the Housing and Supplemental Relief Program, Councilmember Buckshnis asked if that would be managed the same way as had been approved by Council for the first $100,000 using two agencies. Mr. Doherty answered that was the proposal; there are currently two agencies, Wellspring Family Services and Washington Kids in Transition, who are working in a partnership. Notice was provided to the public a few days ago, there is an application portal for Edmonds on the Wellspring website. That application similarly has fields for information related to criteria. They have already received 94 applications. He envisioned if the City were able to announce a more robust program for the community, more applications would be received and the City would be able to help more families. Councilmember Buckshnis asked about adding another agency. Mr. Doherty answered that was up to the Council. Administration spoke with six agencies and selected two. Councilmember Buckshnis asked if another agency should be added if the amount was increased to $400,000. Mr. Doherty answered that could be considered if the Council wished, noting with a larger amount and more applications there would be justification for considering the addition of another agency. Councilmember Olson said in previous discussions with Mr. Doherty, he said any charity could refer people to the agencies administering Edmonds' grants. Regarding particular consideration of other grant sources, she asked if there could be a requirement that funding via Edmonds CARES be returned if someone were successful in receiving another grant prior to the date the Edmonds CARES money had to be expended so it could be granted to someone else. Mr. Doherty said consideration had been given to that; there are different grants and amounts available, for example, the WISH grant which is $1000 or less, PPP grants may be large and State grants that are up to $25,000 (decisions begin coming out June 24t'). The proposal to have brackets, applicants sign an affidavit, the application asks about funding they have applied for and what expect to receive; that information would be considered in the matrix. For example someone who has receive nothing or very little will likely receive a higher score than someone that received $25,000 or more. The person that has received more is not ineligible from applying but they likely would not score as well in the scoring matrix. He agreed it was possible a business could apply and then receive other funds. Councilmember Olson said she did not want to disadvantage someone who applied for grant because they may not get it. However, if they do receive the other funds, it would be great to be able to help another business. Mr. Doherty said it would be difficult to know how that would affect a business because of the timeframe of when they receive another grant. For example if they receive $10,000 and they used it for an immediate need and then 2-4 weeks later they received $25,000, they may not be able to give back the City's $10,000. Councilmember Olson suggested they could give the City back the $10,000 from the $25,000 they received. Mr. Doherty said he has heard from some business who are deciding whether to continue in business and to incur additional expenses on the hope they ultimately will be able to defray those expenses with income. A first grant may get a business over a hump and allow them to try continue to move forward and if they receive another grant they may have incurred more expenses during a time of lower business volume and it could potentially hurt them to give the money back. He summarized there are so many variables in every business' financial structure, he was unsure a requirement to pay money back was sound. Edmonds City Council Draft Minutes June 16, 2020 Page 8 Packet Pg. 13 7.1.a Councilmember Olson asked whether the Council has the option this week to approve the dollar amounts for the different accounts but not approve the eligibility and selection criteria. She said there have been quite a few alternatives posed that also have real merit and there has not been enough opportunity for that collaboration based on the timing. She was not talking about the Council having meetings that were not open to the public, but Councilmembers talking one-on-one and trying to flesh out the smartest, best, most justifiable approach to the eligibility and selection criteria. She suggested the Council identify the amount to be allocated to each fund and flesh out the eligibility and selection criteria next week. Mr. Doherty answered that was an option, but that was not the Administration's proposal as the Administration wants to move forward with the urgency they believe exists. The ordinance is proposed as an emergency ordinance to get the money out in the community as soon as possible. The proposal has six criteria with different ranges and ranking; he envisioned it would be a difficult exercise for the Council to develop criteria and decide on the ranking brackets. He summarized Administration has a proposal that makes sense but ultimately it was the Council's decision. Councilmember Paine referred to Section 3 of the proposed ordinance which states, The Edmonds CARES Fund shall be administered by the Administrative Services Director under the direction of the Mayor," noting the Administrative Services Director was Mr. Doherty. Mr. Doherty clarified the Finance Director was actually the Administrative Services Director. Councilmember Paine asked what was meant by "administering the Edmonds CARES Fund," whether it was the financial aspects, the distribution, etc. Mr. Doherty answered similar to the EASC grant process, his staff collaborated with Finance staff to develop a matrix, Finance staff did the number crunching and it was sent back to the EASC. When this is approved, staff will confer with Finance staff who will create a fund number and prepare a budget amendment, and discuss review of the applications. The goal is to create an objective system that Finance staff can implement. When the grants are awarded, there will also be contract work to get awards out to the awardees. Councilmember Paine referred to forgivable loans that turn into grants and asked if the matrix for decisions and the scoring rubric will be published for transparency. Mr. Doherty answered they could be, the process had not yet reach that level of administrative detail. Councilmember Paine said Councilmembers are all getting questions from the community about the fund, the matrix and the scoring rubric. Due to the importance of transparency, she wanted an opportunity to review the matrix and the scoring rubric before it was published to the community to ensure it reflected the shared input that the Council provided to the Administration about distributing the CARES funds. Mr. Doherty said the proposed selection criteria is included in the packet. The actual point system for each criterion is being developed; he created a working version so it could be beta tested with 400 ghost businesses to see how they would score. Each of the criterion are either binary (yes/no answer with a 0/1 point) or have a range for which points would be awarded such as the percentage of business loss. The matrix and scoring rubric can be included on the application and shared with the community. Councilmember Paine agreed with providing the matrix and scoring rubric which will provide clarity to the community. Councilmember Paine recalled the Snohomish County grants used FTE of 1-20 employees and asked why the proposal was 2-30 in Edmonds' proposal. Mr. Doherty said that experience led him to propose a higher number of 2-30. When the criterion was 1-20, there were 243 applications from Edmonds, but only 17 grants. A lot of business went through the process of completing an application when at the end of the day, they probably wouldn't receive a grant. The idea was to slightly reduce the eligibility given the desire that these grants be significant. Councilmember Paine said she was more curious about the top number, why 30 was chosen versus 20. Mr. Doherty answered there are a lot of businesses in the proposed category with 20-something employees and the goal was to make the storefront category as inclusive as possible. There are few Edmonds City Council Draft Minutes June 16, 2020 Page 9 Packet Pg. 14 7.1.a storefront businesses with more than 30 employees, but the limit of 30 includes more businesses than the limit of 20. Councilmember Paine asked whether there was data on how many Edmonds businesses employ Edmonds residents. Mr. Doherty answered not easily; there is dated census information that provides gross numbers such as the number of people who live in Edmonds and work in Edmonds. There is no way to tie those people to type of jobs. Councilmember Paine wondered whether restaurants or homebased businesses hire local people. Mr. Doherty answered there are no homebased businesses with employees because they are not allowed to have employees on site. The proposed subset of storefront businesses tend to have lower wage jobs and tend to pull from a tighter trade area than higher paid jobs. For example, people in higher paid jobs may be willing to commute further and people in lower paid jobs tend to find jobs nearer their home and not incur excessive commuting costs. Councilmember Paine commented that was a lot of assumption. Mr. Doherty agreed it was a general observation and not a fact. Council President Fraley-Monillas said lower/minimum wage workers cannot afford to live in Edmonds unless they live with their parents or in another similar living situation. She relayed her plan to begin making motions and any further questions can be answered after motions are made. Councilmember K. Johnson raised a point of order; according to Roberts Rules of Order, Councilmembers are not to make motions until all questions have been asked. Mayor Nelson answered point taken and supported Councilmember K. Johnson's point of order. Councilmember Distelhorst thanked Mayor Nelson and Mr. Doherty for listening and incorporating last week's Council feedback, noting last week's proposal was significantly different. With regard to businesses, he asked whether business names would be included in the matrix and scoring rubric or would the applications be numbered or lettered or that the business name would not be included in the matrix. Mr. Doherty answered that could be done. Councilmember Distelhorst said that would be a more objective way to do the scoring and avoid any subconscious bias to favorite restaurants, stores, etc. Councilmember Distelhorst asked the criteria for determining the amount of up to $10,000, whether it was maximizing the number of forgivable loans or maximizing the amount. Although there was a lot of criteria for selecting businesses, there was no criteria for selecting the up to monetary amount. Mr. Doherty said the State grant administered by the EASC began with $10,000 grants. The State quickly realized they would receive a lot of applications and requested applicants indicate the amount they needed; some businesses requested less than $10,000. He said if there are a lot of applications, that will be a question, whether to adhere to up to $10,000 based on their stated need or offer slightly less to spread the money further to reach more businesses. The initial proposal was up to $10,000 assuming some businesses will not ask for $10,000. Councilmember Distelhorst recalled the State program had a clause relate to franchise or chain businesses which was not included in the Edmonds CARES program. Mr. Doherty answered that was not included because the EASC process discovered most chains and franchises area owned by someone who has franchise right to use that brand/name and are independent in the sense they do not get a bail out from the corporation. In the EASC process, applicants were asked to indicate that on their application. He summarized there were few franchise business that either were not essential or not owned independently but that could be added to the eligibility criteria. It was not felt necessary given the subset that was proposed. With regard to the Housing and Supplementary Relief Program, Councilmember Distelhorst asked if the same criteria in the other program would be used such as 60% AMI. Mr. Doherty answered it would be smoother and better in the public call for applications if the same criteria was used and to simply add Edmonds City Council Draft Minutes June 16, 2020 Page 10 Packet Pg. 15 7.1.a funding to that program. In adjudicating the disbursement of awards, while 60% AMI may be the entry level eligibility criterion, there will be applications from people with much lower incomes. The triage that the social workers from the two agencies the City has contracted with starts at the bottom and goes up, starting with people with no money and those who are far from 60% AMI. Given the limited funds, disbursement of the grants will be to much lower income levels than 60% AMI. Councilmember Distelhorst asked if the 94 applications received so far were inclusive of both agencies. Mr. Doherty answered they come in through one portal at Wellspring and then are triaged; applicants with students in the Edmonds School District go to Washing Kids in Transition. The agencies were very busy today and he was unable to get a breakdown between the number that are families, single people, etc. He said 94 applications in a short period of time shows a lot of interest. If all those households were eligible, the $100,000 would nearly be exhausted. He noted the entire $100,000 cannot be distributed initially because it was allocated 1/3 in the first month, another issue for the Council to discuss. Councilmember K. Johnson referred to the EASC eligibility criteria, observing it excluded any business that was suspended or barred from use of federal funds. She asked if should be an eligibility criteria for the Edmonds CARES grants. Mr. Doherty said that could be added to the application form. Councilmember L. Johnson said another criterion that EASC had was excluding any business facing any pending or actual legal action. Mr. Doherty answered a version of that may make sense; any legal action is very broad, the State was concerned about anything that could incumber the money via action, claim, bankruptcy, etc. He envisioned that could be "fine print" eligibility criteria that could be added. Councilmember K. Johnson said the EASC grant program had various ways to evaluate the applications including dividing costs into three categories, 1) salaries and benefits, 2) facility costs and goods, and 3) general and administrative costs. Mr. Doherty said the proposal did not go to that level of detail on the use of the grant funds. Councilmember K. Johnson said the EASC grant requested counting employees/FTE as of 1/1/20 and as of 5/1/20 which she said seemed to be a good way of demonstrating a year-to-year business loss of at least 30% in April or May. Mr. Doherty observed some businesses received PPP which allowed them to continue paying employees. Edmonds' proposal is that businesses provide proof of their business loss in April or May year-to-year. Employee count is not necessarily a direct relation to how much the business lost. Councilmember K. Johnson asked what time period the PPP covered. Mr. Doherty answered it was through June 30. Councilmember K. Johnson said she did not know how that program worked but maybe it should be a factor somehow. She asked when the governor closed non -essential businesses. Mr. Doherty answered March 23rd. Councilmember K. Johnson said it may make more sense to cover the period of Phase 1 rather than April or May. Mr. Doherty said the proposed business subset, unless they were essential, were not able to open until Phase 2 which was in June. The reason for April or May was business losses varied by business. Some saw significant losses in the first month after closure before they could figure out online sales, pickup, curbside pickup, etc. and business may have improved in May. Conversely other businesses may have had the most losses in May. Councilmember K. Johnson agreed with other Councilmembers' comments about ensuring there was an objective, rational process. The purpose has not been entirely stated; in her opinion, there were two purposes, to save as many businesses in Edmonds as possible in order to maintain sales tax revenue and to maintain as many jobs as possible to keep people working in Edmonds. She suggested the competitive grant process include sales tax from the pre-COVID period such as the year 2019, and the post-COVID period to help the businesses that have been most successful and are the most likely to be successful. She Edmonds City Council Draft Minutes June 16, 2020 Page 11 Packet Pg. 16 7.1.a did not support including the number of employees in the eligibility criteria, preferring to rank businesses using other criteria. She asked if Mr. Doherty was able to test that in his beta analysis. Mr. Doherty answered he did not have the pre and post-COVID sales tax information at the business level. Quarterly sales tax information provided to the City is in broad categories, not by individual businesses. If a business states their revenue is down by 50%, their sales tax contribution is down a similar amount. Councilmember K. Johnson suggested the application ask the sales tax amount in the first quarter of 2019 and 2020. Mr. Doherty asked if Councilmember K. Johnson's proposal was a business that generated greater sales tax would rank higher. Councilmember K. Johnson agreed that was her proposal. Mr. Doherty said that was significant change and he was unsure whether that needed to be voted on. Council President Fraley-Monillas referred to giving particular consideration to creative sector business within the State certified Creative Business District and asked what were creative sector businesses. Mr. Doherty answered there is a long list of businesses from the State Office of Creative District that fit in the creative sector; they range from galleries, stores that sell art -related supplies, design firms, photography studios, food and drink establishments, breweries, distilleries, etc. Council President Fraley-Monillas asked what was not considered a creative sector business within the Edmonds Creative District. Mr. Doherty answered retail establishments that sell wholesale goods (compared to a retail establishment that sells artifacts, handcrafts or items such as jewelry or clothing made by artisans), a law firm, CPA firm, financial planning firm, insurance company, real estate company, etc. Council President Fraley-Monillas said the City contracted with two agencies, Washington Kids in Transition and Wellspring, an organization out of Seattle. She preferred the additional $350,000 for the Housing and Supplementary Relief Program go through a Snohomish County non-profit such as United Way of Snohomish County. She feared if citizens went to Wellspring which is in King County, Wellspring would not necessarily be able to refer them to free services in Snohomish County because they may not know about them. United Way serves all people with needs and could point individuals to organizations in Snohomish County who provide assistance. Mr. Doherty responded the process of triaging applicants that both Washington Kids in Transition and Wellspring are using includes starting with the most need but also requires individuals and households to enroll in the 211 system, enroll in utility assistance programs, connect with a local food bank or delivery option, students attend school, etc. He advised the Wellspring Family Services CEO and COO live in Edmonds so they are very aware of the community. That was one of the reasons Administration was comfortable with what may feel like a King County organization. United Way of King County, which is strapped with many requests for assistance, has turned to Wellspring to administer the CARES funding for King County. Council President Fraley-Monillas commented it was great that Wellspring CEO and COO could afford to live in Edmonds; she was interested in who could do the best job. Wellspring's website prioritizes kids and families which is similar to Washington Kids in Transition. She planned to recommend utilizing an organization within Snohomish County that could provide more resources to applicants in addition to the grant. If a business receiving other grants such as PPP was used as a qualifier to receiving funds, Councilmember L. Johnson agreed there needed to be a qualifier if they received funds after. If a business received funds before completing the application, they were at a slight disadvantage for receiving Edmonds CARES funds, but if they received it after, there was no balance. Mr. Doherty anticipated the application would ask how much a business received and how much more they have applied for and expect to receive. Depending on the time between awards of other grants, it may be just enough to keep a business afloat and he was unsure whether it would be desirable to take back the City's grant. Councilmember L. Johnson asked the deadline for PPP grants. Mr. Doherty answered application are being accepted until the until end of the month and may be retroactive. Edmonds City Council Draft Minutes June 16, 2020 Page 12 Packet Pg. 17 7.1.a Councilmember L. Johnson asked if there was a process to check whether someone receiving funds via the Housing Supplemental Relief Program received it from the other non-profit administering the grants. Mr. Doherty answered the agencies are cross-checking; both organizations have social workers who review the applications and do follow-up calls and other verification research. Their selection criteria is much more complicated than the business grants and asks about other assistance they are receiving. The City contracted for a specific scope of services with both agencies, recognizing this is somewhat different from their typical work. They are doing the work without compensation and it has been clear that individuals, non -family households, younger, older, seniors, veterans, etc. are all equally eligible applicants and not just families with children. Councilmember Paine said it seems rather invasive to collect sales tax information for specific businesses. Mr. Doherty answered the State is hesitant to give out sales tax information. The State will readily provide that information by category or for an area of a city, but information for individual businesses is on a need -to -know basis. The Finance Director may be only one who can request that information and must sign a waiver stating the information will be used only for the reason stated. If a resident qualified under the matrix for the Housing and Supplementary Relief Program due to reduced income and was also a business owner, Councilmember Paine asked whether they could access both funds. Mr. Doherty answered the residential program is only up to $1,000 so it is an immediate need response program and not to set someone up for the future. Councilmember Paine asked if there would be a prohibition on accessing both fund from both programs. Mr. Doherty said he viewed a household and a business separately. If someone shared they had received a $1,000 grand from the Housing and Supplementary Relief Program, that is a very minimal amount. In the ranking criteria, he anticipated receipt of $0-$5000 would be a permissible amount compared to receipt of amount above that. Councilmember K. Johnson recalled Mr. Doherty said the Finance Director can get the sales tax information and that it can be kept confidential. Mr. Doherty said that was his understanding; he has been told the requester must demonstrate to the State a legitimate need and purpose for the information. Main Motion COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE PROPOSED ORDINANCE, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, DECLARING AN EMERGENCY AND CREATING A NEW EDMONDS CARES FUND WHICH SHALL BECOME EFFECTIVE IMMEDIATELY. Amendment 1 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND TO ADD A NEW SECTION, IN THE CASE THAT THERE ARE ANY UNSPENT FUNDS IN THE EDMONDS CARES ACT ALLOCATION WITH ONE WEEK REMAINING BEFORE THE DISBURSEMENT DEADLINE, THAT THESE FUNDS BE USED TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT AND SUPPLIES FOR USE BY THE CITY AND/OR FOR DISTRIBUTION TO DIRECT SERVICE COMMUNITY BASED CARE CENTERS. Councilmember Distelhorst asked where in the ordinance Councilmember Paine envisioned that would be placed. Councilmember Paine answered between Sections 4 and 5. Councilmember K. Johnson asked what a Community Based Care Center includes. Councilmember Paine answered a retirement living center where people live within a community such as Edmonds Landing or other care facilities, people who are frail or with disabilities living in a community. Councilmember K. Johnson asked if that included group homes or medical facilities. Councilmember Paine answered care centers are not medical centers. It would include a group home for people with disabilities or adults who live in a family care situation. Edmonds City Council Draft Minutes June 16, 2020 Page 13 Packet Pg. 18 7.1.a Councilmember K. Johnson asked the date for distribution of those items. Councilmember Paine answered the disbursement deadline is October 3 1 ' so it would be a week in advance of that. Mr. Doherty related his understanding that if funds remain a week prior to the October 31' deadline for expenditures, the funds be used to purchase PPE. Councilmember K. Johnson suggested that be part of Councilmember Paine's amendment. Councilmember Paine answered she use "disbursement deadline" in the event that the date changed. Councilmember Olson suggested stating it would be unspent money from any of the three funds or all of the CARES Act funds. Councilmember Paine referred to Section 1 of the ordinance that referenced the City of Edmonds' Federal CARES Act as rationale for the language in the amendment. Councilmember Olson supported the amendment. Councilmember K. Johnson said she had a similar idea, that the City of Edmonds use some of the CARES Act funds to purchase disposal masks and hand sanitizers in bulk for disbursement to businesses. She has done some preliminary estimates. Action on Amendment 1 MOTION CARRIED UNANIMOUSLY. Amendment 2 COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CHANGE THE SUM IN ACCOUNT B, HOUSING AND SUPPLEMENTAL RELIEF PROGRAM, FROM UP TO $300,000 TO UP TO $100,000 ACCOUNT C, EDMONDS BUSINESS SUPPORT GRANT PROGRAM, FROM $700,000 TO $900,000. Councilmember Olson said it was critical to add sole proprietors to the grant program. As stated in Council commentary as well as in My Edmonds News and the Beacon, a lot of the sole proprietors are Edmonds residents, some working from home, some not. She did not want to exclude them entirely and increasing the Business Support Grant Program to $900,000 would provide an opportunity to dedicate more money to include more sole proprietors. She was not swayed by the choices that other cities have made and the amounts that other cities have dedicated to direct human services because the City has funded those earlier from other funding sources compared to other cities. The amount other cities are allocating from their CARES Act funding may be the only money they are dedicating to those things, whereas Edmonds provided $100,000 of the $200,000 in the Mayor's Relief Funds directly to human services, the food bank and the senior center and another $100,000 from the Homelessness Relief Fund reallocated to human services via Wellspring and Washington Kids in Transition. This is not an issue of whether the Council cares about people or businesses, but whether they care for people via a one-time stipend or through employment which also helps the business as well as the City. With regard to the $200,000 in expenditures from the Mayor's Relief Fund, Councilmember Olson pointed out those funds came from previously budgeted items that had been approved by the past Council and impacted projects like fire hydrant maintenance and a desperately needed code revision. She can accept what won't get done this year, but in thinking ahead to what won't get done next year, those items are financed by property and sales taxes. In the macro picture, the City can help people and help businesses which ultimately helps the City. If the City finds itself in a bind, there is still $150,000 in the Homelessness Relief Fund that could potentially be considered for more human service funding if the additional $100,000 wasn't adequate. Council President Fraley-Monillas requested the Council not support the amendment to increase the Business Support Grant Program instead of the Housing and Supplementary Relief Program. Business were eligible for county, state and federal grants including PPP funds that allowed them to retain their Edmonds City Council Draft Minutes June 16, 2020 Page 14 Packet Pg. 19 employees. Now more than ever, people are about to be kicked out of their homes due to inability to pay their rents because they were laid off as a result of the pandemic. The majority of minimum wage workers cannot afford to live in Edmonds unless they live with their parents. The people who are left behind and are the most impacted by COVID and layoffs, inability to afford medical care, etc. are communities of color, communities along Highway 99 and in working class neighborhoods. Councilmember Distelhorst agreed with adding sole proprietor businesses to Account C (Edmonds Business Support Program). Given the extraordinary demand in the Housing and Supplemental Relief Program, including maxing out that funding source in 4-5 days with very little communication to the public, he anticipated a great need and feared with only $100,000, it could be allocated in only 4 days. He anticipated this will continue to be a slow building financial pain for many residents. He did not support the amendment to move funds out of human services. Councilmember Buckshnis expressed support for the amendment. Rather than let the $100,000 that the Council set aside in 2018 sit in the Homelessness Fund, it was time to utilize it. As Council President Fraley-Monillas said, those funds could be used to pay for housing or rent so residents do not become homeless. The Council can always replenish the Homelessness Fund when there is more data. She recalled during a previous downturn when downtown Edmonds turned into a ghost town and Old Mill Towne had a fence around it for a couple years. She expressed support for including sole proprietors. Councilmember L. Johnson expressed opposition to the amendment for the reasons stated by Council President Fraley-Monillas and Councilmember Distelhorst. Councilmember K. Johnson asked how much money was left in the Homelessness Fund. Council President Fraley-Monillas answered there was $125,000. Councilmember Paine appreciated the Council's support for sole proprietors, commenting that will be very important for the health of the community. There are families struggling who may qualify for both. She did not support the amendment, but would support an amendment to include sole proprietors. Councilmember Olson said she had attended Downtown Edmonds Merchants Association, Business Improvement District and Chamber of Commerce meetings via Zoom, few businesses are receiving funds so they will need help. Amendment 2A COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND THE AMENDMENT TO REDUCE ACCOUNT B FROM $300,000 TO $175,000. Councilmember K. Johnson said there is $125,000 remaining in the Homelessness Fund that could be transferred to the Housing and Supplemental Relief Program, bringing it back to $300,000. That way the Council could increase the Housing and Supplemental Relief Program as well as increase the Business Support Grant Program. Councilmember Buckshnis raised a point of order, that there is already an amendment on the floor. Councilmember Olson withdrew her motion. Mr. Taraday advised Councilmember K. Johnson's amendment is proper because it modifies Councilmember Olson's amendment. Edmonds City Council Draft Minutes June 16, 2020 Page 15 Packet Pg. 20 7.1.a Councilmember Buckshnis said she did not hear Councilmember K. Johnson say amend the amendment She withdrew her point of order. Councilmember Olson said she would let her amendment stand. Councilmember K. Johnson explained her amendment would accomplish two things, the Council could add $125,000 to Account C, bringing the $700,000 to $825,000 and the intent is to supplement the Housing and Supplemental Relief Program with $125,000 from the Homelessness Fund. Councilmember Distelhorst made a distinction between the Homeless Response Fund and the CARES Act funds. The $125,000 in the Homelessness Respond Fund is in the General Fund and requires Council approval to use it. If the Council uses up that money, money will have to be moved from other General Fund areas to replenish it. CARES Act funds are refundable, federal funds so the City is basically a pass - through to support families most in need which should be the number one priority. It does not impact the City budget and helps vulnerable residents. Council President Fraley-Monillas said the money left in the Homelessness Fund was intended to go toward the purchase a building; the Council put funds aside when the City of Lynnwood was interested in purchasing the Rodeo Inn for homeless families, but that later fell through. Lynnwood is still looking at buildings. Council President Fraley-Monillas raised a point of order that Councilmember Olson withdrew her motion and did not restate it which was not proper. Council President Fraley-Monillas did not support Councilmember K. Johnson's amendment until there was a clear decision regarding what to do with the funds in the Homeless Fund. Councilmember Buckshnis raised a point of order that she did not hear Councilmember K. Johnson state amendment to the amendment. Once Mr. Taraday clarified what was said, Councilmember Olson changed her decision about pulling her amendment. Councilmember Olson said the CARES Act funds that the City received do impact the City's budget. If the Council supports residents through businesses, that will impact the City's budget and if the Council does not, it won't. These are very trying economic times. Action on Amendment 2 COUNCILMEMBER OLSON WITHDREW THE AMENDMENT SO THAT COUNCILMEMBER K. JOHNSON'S MOTION CAN BE THE MAIN AMENDMENT. Councilmember K. Johnson said the City has had the Homelessness Fund for several years. If the Council spends it now during the COVID crisis, the Council can budget additional funds in the future if the City of Lynnwood identifies a project or there is some other need. Therefore, the objection to moving those funds in future was not pertinent. Councilmember Paine asked if the Homelessness Fund was being used for the new human services position. Mr. Doherty answered the human services position was approved by Council as a new part-time position funded via the General Fund. Councilmember Buckshnis agreed Fund 018 was a specified fund and was not part of the General Fund similar to the Marsh Restoration Fund. The Council voted to use $100,000 from that fund a month ago. She agreed these were troubling economic times and the Council was trying to make everybody whole. She proposed a month ago using it all and supported the use of it now because the Council could always Edmonds City Council Draft Minutes June 16, 2020 Page 16 Packet Pg. 21 7.1.a budget additional funds in the future. Sole proprietors, businesses and citizens need money now and there was no reason for the money to sit in that fund drawing minimal interest. Council President Fraley-Monillas urged Council to vote no on Councilmember K. Johnson amendment. The Homelessness Fund is money the Council set aside to deal with the poor living in the community, many of who live in the working class neighborhoods along Highway 99 and include people of color. She encouraged the Council to maintain that fund until there was a good reason to spend it. The City is not actually in a fiscal crisis at this time although she acknowledged there may be a fiscal crisis in the future where all the funds will be considered. Action on Amendment 2A UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS, AND OLSON VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS DISTELHORST, PAINE AND L. JOHNSON VOTING NO. Amendment 3 COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND THE SIXTH WHEREAS ON PAGE 145 OF THE PACKET TO READ, "...FUNDING GRANTS OF UP TO $1,000 FOR INDIVIDUALS AND HOUSEHOLDS OF 2, AND $1,500 FOR HOUSEHOLD OF 3 OR MORE." Mr. Doherty said whereas clauses are statements of fact of something the Council did, leading to the therefore clause in the ordinance. Councilmember L. Johnson said the $1,000 is not addressed in the Now Therefore because that addressed the Housing and Supplemental Relief Fund and the Housing and Supplement Relief Fund states $1,000. She wanted the ordinance to state that grants would be to $1,000 for individuals households of 2 and $1,500 for households of 3 or more. In addition, if a household of 3 or more previously received $1,000 grant, they would be eligible to receive an additional $500. Mr. Doherty suggested what Councilmember L. Johnson was proposing could be an addition to Section 4.B, the only place in the ordinance that discusses the Supplemental Relief Program by incorporating it into the new fund. Councilmember L. Johnson proposed adding a line vi under Section 4, to allow up to $1,500 for households of 3 or more and if someone previously qualified for $1,000 and was a household of 3 or more, they could receive another $500. Mr. Doherty said because the application period has not ended and no decisions have been made on this program, that would not be necessary as the Council's new direction would take place immediately. Councilmember L. Johnson restated the motion: $1,000 FOR INDIVIDUALS AND HOUSEHOLDS OF 2 AND $1,500 FOR HOUSEHOLD OF 3 OR MORE. Mr. Taraday asked for clarification regarding where that would go in the ordinance. He suggested it could be added to the end of Section 4.13 (page 148 of the packet). Councilmember L. Johnson agreed. Councilmember Paine expressed support for amendment as larger families cost more. Councilmember L. Johnson restated the motion: ALLOW UP TO $1,000 FOR INDIVIDUALS AND HOUSEHOLDS UP TO 2 AND UP TO S1,500 FOR HOUSEHOLDS OF 3 OR MORE. Edmonds City Council Draft Minutes June 16, 2020 Page 17 Packet Pg. 22 Action on Amendment 3 MOTION CARRIED UNANIMOUSLY. Councilmember L. Johnson said the following motion was in the interest of helping all businesses in Edmonds. Amendment 4 COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND STARTING ON PAGE 144, STRIKE "STOREFRONT' KEEP "BUSINESS," STRIKE FROM "INCLUDING TO GALLERIES, ETC.", KEEP THE REST OF IT AND THEN IN THE FIRST WHEREAS ON PAGE 145, STRIKE THE ENTIRE WHEREAS AND IN THE SECOND WHEREAS ON PAGE 145, STRIKE "STOREFRONT." Councilmember K. Johnson raised a point of order, recalling Mr. Doherty said it did not make sense to edit the whereas clauses because they reflect the action of Council. Mr. Doherty responded if the gist of the motion was to change the eligibility criteria, that it was not only storefront type businesses, he would agree the whereas clauses should not support that conclusion. Councilmember L. Johnson added to the motion: DELETE SECTION 4.C.i ON PAGE 148. Councilmember Olson commented on the possibility of THE Council voting tonight versus giving the Council another week to bring back what they want to discuss and support with regard to the criteria. She said making amendments related to eligibility and selection criteria were only relevant if the Council did not support them. Councilmember L. Johnson suggested that would be a separate motion, to discontinue discussion, not during the discussion of individual amendments. Councilmember Olson recalled Mr. Doherty saying it was an option for the Council to vote on the amounts and agree on eligibility criteria later. She preferred taking the time to be thoughtful and vet all ideas and she did not think there would be the ability to do that tonight in the time available. Councilmember Paine expressed support for the motion as she felt storefront businesses was too limiting and this adds clarity that all businesses are important to Edmonds. Council President Fraley-Monillas expressed support for the amendment and reminded that making these tough decision is the Council's job and the Council has had two weeks to mull over this and send questions to staff. It is important to get this moving so the program can get started because people are waiting for the funds. She encouraged Councilmembers to support Councilmember L. Johnson's amendment. Councilmember Buckshnis suggested retaining the whereas clauses. Councilmember L. Johnson said that was not her amendment. She restated the amendment: IN THE LAST WHEREAS ON PAGE 144, REMOVE "STOREFRONT, KEEP "BUSINESS" AND REMOVE EVERYTHING FROM "INCLUDING RESTAURANTS" TO `GALLERIES, ETC.", ON PAGE 146 STRIKE THE FIRST WHEREAS, AND ON THE SECOND WHEREAS REMOVE "STOREFRONT," THIRD WHEREAS REMOVED "STOREFRONT" AND UNDER THE THEREFORE ON PAGE 148, REMOVE THE FIRST SUBSECTION UNDER ITEM C. Councilmember Buckshnis said whereas clauses are statements about various things happening in the economy and as she read the whereas clauses, they could be correct. Mr. Taraday explained whereas clauses explain the reason why the Council is doing what it is doing. He suggested focusing on the Edmonds City Council Draft Minutes June 16, 2020 Page 18 Packet Pg. 23 7.1.a language following "Now Therefore" and then come back and figure out to what extent the whereas clauses need to be edited later. He was not suggesting that whereas clauses could not be amended, but it was a bit of cart before horse because until the Council knew what it was doing, it was hard to say why they were doing it. Council President Fraley-Monillas commented it felt like the Council was doing this backwards. Normally the Council would make comments on the agenda memo and then an ordinance would be written based on the Council's direction. She asked if staff could listen to the Council amendments and come back with another ordinance next week. Mr. Taraday said it was up to the Council whether to adopt an amended ordinance tonight that would be effective immediately which was staff s proposal, or for staff to do clean up and return with a clean ordinance or to hold a special meeting. If a majority of the Council want to get this done tonight no matter what, then that can be done. Council President Fraley-Monillas asked if Councilmembers should continue making amendments on the ordinance itself. Mr. Taraday answered yes, especially if the Council wanted to pass it tonight. COUNCILMEMBER OLSON MOVED TO NOT VOTE ON THIS TONIGHT SO THAT WE CAN CLEAN UP THE ELIGIBILITY AND SELECTION CRITERIA. Council President Fraley-Monillas raised a point of order, that there was already a motion on the floor. Mr. Taraday said to the extent that Councilmember Olson was offering to either table or defer to a date certain, either of those motions would be in order. Councilmember Olson restated the motion: COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, THAT WE BRING THIS BACK NEXT WEEK WITH INPUT FROM COUNCIL. City Clerk Scott Passey advised a motion to postpone to a date certain is not debatable; a motion to postpone indefinitely is debatable. UPON ROLL CALL, MOTION FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS DISTELHORST, PAINE AND L. JOHNSON VOTING NO. Mr. Doherty said removing the specification of storefront businesses raises 2-3 concerns. It expands the business sample size to about 2,200 businesses that would qualify which will set up a lot of people for disappointment by inviting a large number of people to apply with a much smaller number who will be successful. The focus on storefront businesses was because they tend to have lower wage jobs that help families that are struggling the most; a lot of businesses such as law firms, financial planners, real estate firms, etc. while they are all struggling, they, 1) do not necessarily employ the people that are in the most need right now and 2) do not occupy the storefronts that if they fail would become boarded up buildings in the City's neighborhoods, downtown and on Highway 99 and boarded up buildings are part of the definition of blight that leads to disinvestment and a downward spiral. Councilmember L. Johnson disagreed with the statement that storefront businesses employ more of the lower wage workers, pointing out housekeeping and gardening are possibility as well. The program as stated sets up a lot of homebased businesses for disappointment as well; either way people will be disappointed. She was interested in setting this up so those most in need were the ones served, regardless of business type. Having been both a sole proprietor as well as the owner of a C corporation without a storefront and not in Edmonds, she would find that challenging. She summarized the City needs to serve and help all businesses. Edmonds City Council Draft Minutes June 16, 2020 Page 19 Packet Pg. 24 7.1.a Council President Fraley-Monillas expressed support for the amendment, recognizing it would be hard work and more businesses would apply. She pointed out not every business will apply because not all of them were impacted by pandemic or would meet need the criteria of need and some businesses were surviving including several on Main Street. Councilmember L. Johnson restated the motion: IN ADDITION TO THE CHANGES IN THE WHEREAS CLAUSES, IN THE THEREFORE CLAUSE ON PAGE 148, UNDER C, REMOVE THE FIRST ONE, "STOREFRONT" -TYPE BUSINESS, INCLUDING RESTAURANTS, CAFES, RETAIL SHOPS, GALLERIES, PERSONAL - SERVICE ESTABLISHMENTS, ENTERTAINMENT VENUES, ETC." Action on Amendment 4 UPON ROLL CALL, MOTION CARRIED (6-1), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS K JOHNSON, DISTELHORST, OLSON, PAINE AND L. JOHNSON VOTING YES; AND COUNCILMEMBER BUCKSHNIS VOTING NO. Amendment 5 COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND UNDER SECTION 4.C.ii, CHANGE "TWO" TO "ONE" SO IT WOULD READ, ONE TO 30 EMPLOYEES (PART-TIME AND FULL-TIME COMBINED). Councilmember Distelhorst said the intent of the amendment was to include sole proprietors. Councilmember L. Johnson wanted to ensure that sole proprietors qualified as an employee. Councilmember Distelhorst asked whether a business owner was counted as an employee of the business. Mr. Doherty answered not always, that would need to be specified. Amendment 5A COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO ADD "SOLE PROPRIETORS." Councilmember Distelhorst requested Council President Fraley-Monillas read Section 4.C.ii with that amendment. Council President Fraley-Monillas said her amendment was to add sole proprietor to indicate it included a one person business. She suggested "Sole Proprietor to 30." Councilmember Olson asked if there was merit to changing the language to "30 employees or less" which would cover sole proprietors. Mr. Doherty said not all business owners are employees. Councilmember L. Johnson suggested "individual business owner," noting a business could be a partnership. She asked how it could be stated to ensure it was not limiting a type of business ownership. Councilmember Olson suggested "businesses that employ 30 or fewer people." Councilmember L. Johnson pointed out a sole proprietor is not necessarily an employee and neither are partnerships. Mr. Doherty suggested "businesses with or without employees up to 30." Mr. Taraday suggested, "businesses with 0-30 employees." Action to Amendment 5A COUNCIL PRESIDENT FRALEY-MONILLAS WITHDREW THE AMENDMENT. Councilmember Distelhorst restated the amendment: AMEND SECTION 4.C.ii TO READ, 110 TO 30 EMPLOYEES (PART-TIME AND FULL-TIME COMBINED). Action on Amendment 5 Edmonds City Council Draft Minutes June 16, 2020 Page 20 Packet Pg. 25 7.1.a AMENDMENT CARRIED UNANIMOUSLY. Amendment 6 COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-MONILLAS, TO AMEND SECTION 4.0 IN THE SECOND SET OF ROMAN NUMERALS, UNDER SELECTION CRITERIA, SECTION ii, TO READ, "PARTICULAR CONSIDERATION WILL BE GIVEN TO THOSE BUSINESSES THAT HAVE NOT RECEIVED FEDERAL, STATE OR COUNTY GOVERNMENT ASSISTANCE, AND SECONDARY CONSIDERATION WILL BE GIVEN TO THOSE BUSINESSES THAT RECEIVED LOWER THAN REQUESTED AMOUNTS OF FEDERAL, STATE OR COUNTY ASSISTANCE." Councilmember K. Johnson agreed with the first statement, "particular consideration will be given to those businesses that have not received federal, state or county government assistance" but did understand the second part. Councilmember Distelhorst repeated the second part, "and secondary consideration will be given to those businesses that received lower than requested amounts of federal, state or county assistance." He said the existing language is vague about splitting up businesses that had not received any money versus businesses that have received money but maybe less than they requested. The intent of the amendment was to prioritize businesses that have not received PPP or other funds and then a secondary level for businesses that have received assistant at other government levels but maybe less than requested. Councilmember K. Johnson asked if Mr. Doherty and Mr. Taraday understood the second half of the amendment so it would be clear when implemented. Mr. Taraday said the way he understood it, for example if someone applied for $10,000 in aid and they received $1, they would still be eligible but would get secondary consideration compared to if someone applied for $10,000 and received nothing, they would be in the primary consideration group. Mr. Doherty agreed. Councilmember Distelhorst said that was his intent. Action on Amendment 6 AMENDMENT CARRIED UNANIMOUSLY. Amendment 7 COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-MONILLAS, TO AMEND TO ADD A NEW SECTION 8 BETWEEN THE SECTION BEGINNING "ANY ORGANIZATION ASSISTING..." AND THE SEVERABILITY SECTION, THAT READS, "THE ADMINISTRATION SHALL PROVIDE THE CITY COUNCIL AND GENERAL PUBLIC A WRITTEN REPORT BY DECEMBER 31, 2020 ABOUT THE AMOUNT OF AID PROVIDED BY THE CITY, THE PURPOSE AND CRITERIA BY WHICH IT WAS DISTRIBUTED, THE REIMBURSEMENT RECEIVED FROM THE DEPARTMENT OF COMMERCE, AND ANY OTHER PERTINENT INFORMATION REGARDING SECTION 4.C, THE EDMONDS BUSINESS SUPPORT GRANT PROGRAM." Councilmember Distelhorst explained this would mirror the section on the Housing Relief and Supplementary Aid Program. Ordinance 4186 included a requirement for a monthly reporting which was included for the CARES Act funding and having a public report in this ordinance would be beneficial to Council, Administration and the public for increased transparency. He recalled instances of less than transparent support during this pandemic at the federal level and providing transparency at the City level about how the funds were spent would be beneficial for everyone. Councilmember K. Johnson asked if the intent was a monthly report or just a yearly report on December 31, 2020. Councilmember Distelhorst answered the way the amendment is stated, it would be a yearly report the same as the section above it regarding the Housing and Supplementary Relief. Amendment 7A Edmonds City Council Draft Minutes June 16, 2020 Page 21 Packet Pg. 26 COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND THE AMENDMENT TO ADD MONTHLY REPORTS. Councilmember Olson agreed having monthly reports so if the criteria were not working, there would be an opportunity for feedback. Councilmember Paine wanted to ensure the criteria for decisions and scoring was established and well understood before the end of the year. Councilmember Distelhorst said his intent was only for funds disbursed which Mr. Doherty said can be provided. Councilmember Paine said she was satisfied if it was strictly related to funds already disbursed but wanted to be 100% clear that the scoring criteria matrix were developed in advance. She agreed it will be interesting to see how distribution lines up with the matrix. Action on Amendment 7A AMENDMENT CARRIED UNANIMOUSLY. Action on Amendment 7 AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER OLSON, TO EXTEND THE MEETING UNTIL 10:30 P.M. Before the meeting was extended, Councilmember K. Johnson said she wanted to know if the agenda would be amended, what items will not be covered, and whether the Council planned to stay until 1 a.m. or was the plan only to finish this item and then have Council comments. Council President Fraley- Monillas deferred to Mayor Nelson, citing the remaining items, Contract Change Order for the Dayton Street Utility Replacement Project (15 minutes), Wastewater treatment Plan Incinerator Replacement Project Update and Recommendation (45 minutes) and Community Services Resource Guide (10 minutes), advising the Resource Guide Agenda Item 8.1 could be postpone but she was uncertain about the other items. Mr. Williams said both have a timeliness dimension, an answer is needed very quickly regarding the Contract Change Order and an answer is also needed related to the Incinerator Replacement Project. He suggested doing the Change Order which was pretty straightforward and then reevaluate. Councilmember Buckshnis preferred to defer the Wastewater Treatment Plan Incinerator Replacement Project and possibly scheduling a special meeting as there were a lot of questions. She recalled Mr. Williams saying the Council has until July I't to make a decision. Due to the number of questions and the financial aspects of the project, she anticipated that item would take much longer than 45 minutes. Mr. Williams said he could reduce the length of his presentation and he has the financial information. Council President Fraley-Monillas suggested it may be most efficient if Mr. Williams sent the questions and responses from last week to Councilmembers and any further questions be forwarded to him before next Tuesday's meeting. She agreed it likely would take 45 minutes and maybe longer. MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. Council President Fraley-Monillas asked Mayor Nelson if he wanted to let staff go as the Council had not completed the Edmonds CARES Fund agenda Item. Mayor Nelson conferred with staff, Mr. Williams said there were four people on the call who were being paid and it would be nice to go through at least four slides to give the Council information regarding the financials and the contracts which have been the topic of most of the questions. Then if the Council wished, they could postpone action to next week and send him follow-up questions. He anticipated the Contract Change Order would not take very long. Edmonds City Council Draft Minutes June 16, 2020 Page 22 Packet Pg. 27 Councilmember Paine suggested the Council at least discuss the Contract Change Order. Council President Fraley-Monillas suggested since there are consultants present for the WWTP item, the Contract Change Order be considered next week. Mayor Nelson asked Mr. Williams to address the necessity of the Contract Change Order. Mr. Williams said that needs to be done tonight. City Engineer Rob English said the contractor need that direction otherwise there will be delay costs. Mr. Williams advised consultants Lonn Inman and Dave Parry they could leave the Zoom meeting. Councilmember Olson raised a point of order, questioning whether the discussion on the Edmonds CARES Fund could be paused and return to after the other items. Council President Fraley-Monillas said that was not generally done. Amendment 8 COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AMEND TO INDICATE THE $350,000 BE ALLOCATED TO A PASS THROUGH FROM SNOHOMISH COUNTY INSTEAD OF KING COUNTY AND ONE THAT SERVES ALL SORTS OF PEOPLE THAT MAY BE IN NEED OF SOME ASSISTANCE. Councilmember Olson asked where in the ordinance that would be included. Council President Fraley- Monillas was uncertain where it would fit and said it may need to be a separate section. She wanted to ensure the $350,000 the Council was allocating to citizens be handled by a group in Snohomish County, noting there were a number of groups that do that sort of work. Mr. Doherty suggested it could be added to Section 4.B. Council President Fraley-Monillas restated the motion: INSERT IN 4.11 THAT THE MONEY BE ALLOCATED TO A SNOHOMISH COUNTY NON- PROFIT. Mr. Doherty explained the City has two existing contract with Wellspring and with Washington Kids in Transition who serves Edmonds School District. He asked if Council President Fraley-Monillas' intent was the entire additional money can only go to a new, as yet undefined, Snohomish County -based agency or that that the totality should include a new Snohomish County -only based agency. Council President Fraley-Monillas answered she was interested in doing it either way as long as it was a Snohomish County -based agency. In her research, Wellsprings seems to be a good group but their focus is families and children. She was aware Wellspring offered to assist Edmonds in resources for others. However, for example, the United Way of Snohomish County actually serves the entire population and would know different types of no -cost organizations that perhaps people should apply to within Snohomish County. She did not think Wellspring or Washington Kids in Transition were well educated regarding the various resources in Snohomish County. She would be satisfied if the entire amount was allocated to a Snohomish County -based organization or split between Washington Kids in Transition and another Snohomish County -based organization, as long as it was in Snohomish County and not King County. Amendment 8A COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND THE AMENDMENT THAT THE BALANCE OF THE FUNDS GO TO SNOHOMISH COUNTY NON-PROFIT THAT SERVES A BROAD BASE OF COMMUNITY MEMBERS AND COMMUNITY NEEDS TO INCLUDE SENIORS, VETERANS AND THE DISABLED. Councilmember Paine said it was important to have a broad range of services that are well-known within Snohomish County. Edmonds City Council Draft Minutes June 16, 2020 Page 23 Packet Pg. 28 7.1.a Action on Amendment 8 COUNCIL PRESIDENT FRALEY-MONILLAS WITHDREW HER AMENDMENT. Councilmember Buckshnis asked if funds have already distributed. Mr. Doherty answered no funds have been distributed as the program is in the first application phase. He commented the amount of funding would be more than tripled and even with $100,000, the two agencies felt they needed to collaborate to deal with applications. If the proposal is for a new, unnamed third agency to take on all the applications and distribution for another $350,000, he feared that would overburden one agency. He recommended adding another Snohomish County -based organization that covered the populations identified and have them triage among the three agencies. He feared one agency would be unable to take that on. Councilmember Buckshnis said this an administrative issue, the Council can suggest what they want, but aren't the agencies and the selection process part of the administrative process? Mayor Nelson answered it is in pretty much every other city in Snohomish County that has been doing this. Councilmember Buckshnis supported what Councilmember Paine was saying, but preferred the Council simply say they wanted two or three and to include one Snohomish County and allow the Administration to figure it out, recalling that was what was done with the original $100,000. Councilmember Paine was hopeful and assumed there was a 10-15% overhead fee and possibly lower. She acknowledged Wellspring was probably a well-meaning group and she knew a lot about United Way of King County, but she agreed there needed to be a large, broadly resourced group in Snohomish County. Council President Fraley-Monillas said organizations like the United Ways distribute millions of dollars in a year; this would be small chump change to them. She was not necessarily suggesting United Way, but she preferred an organization in Snohomish County because they seemed to have a better feel for opportunities in Snohomish County versus a group in King County that would not necessarily have that ability. She did not have any vested interest in which organization, but knew that Wellspring was King County -based and it should have probably been a Snohomish County -based organization to begin with. She encouraged the Council to support Councilmember Paine's amendment. Councilmember Distelhorst asked if the intent in stating "the balance" in the motion was for the entire $350,000 be allocated to a single Snohomish County organization. Councilmember Paine said her intent was the $350,000 could be split amongst other Snohomish County -based organizations. Council President Fraley-Monillas agreed with having the funds allocated by Snohomish County organizations. Council President Fraley-Monillas relayed that Councilmember K. Johnson is offline due to computer issues. She requested Mayor Nelson forward her the code to the Zoom meeting. Councilmember Buckshnis she had provided Councilmember K. Johnson the phone number to participate. Mr. Taraday said because Mr. Passey and he will be preparing the ordinance following Council amendments, he requested motions be made without interruption. He did not get Councilmember Paine's motion in its entirety because she was interrupted before it could be completed. He asked her to restate the motion. Councilmember Paine restated the motion: AMEND SECTION 4.B TO INSERT ii BELOW COUNCILMEMBER L. JOHNSON'S THAT WOULD SAY THESE FUNDS SHALL BE DISTRIBUTED TO SNOHOMISH COUNTY BASED NON -PROFITS FOR THE PURPOSES OF DISTRIBUTION IN ACCORDANCE WITH THIS ORDINANCE. Mr. Doherty clarified the existing two partners are Snohomish County -based Washington Kids in Transition and King County -based Wellspring whose leadership live in Edmonds. He asked if the intent Edmonds City Council Draft Minutes June 16, 2020 Page 24 Packet Pg. 29 7.1.a was not to allow Wellspring to process any further applications. He pointed out Wellspring created the application portal, are running a fundraising campaign for Edmonds to generate more money, but the amendment appeared to say they could not have any more of the funds. In his opinion it was bad faith for organizations that the City had just contracted with. Council President Fraley-Monillas said it was a different fund, they have the $100,000 although it was currently at $33,000 and they can keep working on that. However the $350,000, the CARES Act funds need to go to a Snohomish County organization. Mr. Doherty said Section 4.B of the ordinance adds $350,000 to the Housing and Supplemental Relief Program, subsuming the program previously approved into the overall CARES Fund program. Council President Fraley-Monillas asked if that needed to be separated out. Mr. Doherty said he was suggesting the City already has two partners and should add a third that would be a Snohomish County - based partner. He would personally feel badly if the City told one of its founding partners one who had gone the extra mile for no compensation that they could not help the City further. Mr. Taraday suggested taking Councilmember Paine's amendment which begins with the words "these funds" and change it to read "these additional funds" meaning the supplemental infusion of $350,000. That would indicate the existing arrangement with Wellspring could remain intact. Councilmember Paine agreed. (Councilmember K. Johnson resumed participation in the virtual meeting.) Councilmember Olson said that did not address Mr. Doherty's legitimate concern that the founding partner who had done the work on the first $100,000 for no compensation would not participate in the paid portion which she felt was unjust. She recommended Councilmembers not support the amendment or alter the amendment to add another partner and the existing organizations continue, each with one-third of the funds. Council President Fraley-Monillas was not interested in having the City's money go into a different county; Wellspring is based in King County and the City needs to send the money to Snohomish County. She hoped Wellspring hadn't been promised more money through a contract. Wellspring will receive the profit, and she was sure they would want some sort of profit, with the rest of the money if it was allocated back to them as well as Washington Kids in Transition. Mr. Doherty said the contracts for administration of the $100,000 initial funds with the two agencies included no compensation. Wellspring started a fundraising campaign on its website to grown the fund and did wish to participate in administration of any additional funds they raised with a 10% or so fee. The additional CARES Act funds were not even a proposal until this week so they had not been told about that. Given the larger amount of funds, it would make sense to have three agencies working on it. He assured the funds were being disbursed to Edmonds residents. Councilmember Paine asked if the prior ordinance would need to be amended to change the percentage of what they would get, acknowledging they had put in a lot of work. Mr. Doherty explained this ordinance subsumes the creation of that initial fund; any amendments to that initial Housing and Supplemental Relief Program, now being subsumed by this new ordinance can be made in Section 4.B. He clarified no percentage for an overhead fee was included in the initial $100,000. Councilmember Paine restated the motion: TO ALLOW FOR WASHINGTON KIDS IN TRANSITION TO COLLECT A NORMAL OVERHEAD FEE AS WELL AS WELLSPRING FOR THE AMOUNT UP TO $100,000 AS APPROVED IN PRIOR FUNDS FROM THE HOMELESS AND FOR THE ADDITIONAL CARES ACT FUND ALSO BE ELIGIBLE FOR AN OVERHEAD COST. Edmonds City Council Draft Minutes June 16, 2020 Page 25 Packet Pg. 30 7.1.a Mr. Taraday said this ordinance will be very difficult to put together. He will do his best but he requested Councilmembers read it very carefully because it may not be what they think it will be and may need to be amended because at this point it is getting very messy. Council President Fraley-Monillas agreed the organizations should have been offered something to offset their overhead as non -profits cannot be successful without funds for their overhead. The $350,000 will require some overhead fees. COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO EXTEND THE MEETING FOR 25 MINUTES. MOTION CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO. Councilmember Distelhorst asked about the passage of this ordinance and one fund subsuming other. It was his understanding that even if the Council passed this ordnance, there would still need to be a budget amendment. Mr. Doherty agreed, advising the budget amendment is intended to be a very simple ordinance that shows a funds was set up and moving the money into it. Given the volume of applications and given these new funds, Councilmember Distelhorst asked if it would be appropriate to transfer some of the $66,666 that would have been in the second and third months of the program, in the budget amendment versus this ordinance. Mr. Doherty answered it could be done either way, state the intent to do that in Section 4.B and execute that in the budget amendment. Councilmember Buckshnis reiterated this is administrative; the Council is getting into the weeds and the ordinance will be very confusing. She asked whether the intent was to have three organizations instead of two or was it to get rid of the two that the Administration had selected. Mr. Doherty said it was not clear to him, whether the amendment was to have three agencies administering the new total or whether it was only a new organization and Washington Kids in Transition. Councilmember Buckshnis said her opinion was the same as Councilmember Olson, the City has in good faith gone to a company and they have done fundraising and suddenly the Council makes a different decision just because they are outside Snohomish County. She pointed out the funds are being distributed within Edmonds. She preferred to include one more organization, and questioned why this was put into the code when it was an administrative issue. Council President Fraley-Monillas said Wellspring focuses on children and families. They have been given a shot with the $100,000 to see if they can give it to more people than just families and children such as the disabled, veterans, seniors and other groups. She wanted the CARES Act funds allocated by a Snohomish County -based organization who know about the resources and programs in Snohomish County. Wellspring sounds like a fine organization; they just don't have experience in a lot of other areas. She wanted to ensure the money was being distributed by Snohomish County -based organizations. Councilmember Distelhorst suggested a shorter, cleaner amendment: Amendment 8B COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO AMEND TO INSERT AT THE END OF 4.B, "AN ADDITIONAL SNOHOMISH COUNTY -BASED ORGANIZATION WILL BE ADDED TO THE EXISTING PROGRAM." Councilmember Distelhorst explained that would add a Snohomish County -based organization and does not address any fees, etc. because that would be handled in the contract between the Administration and those agencies. Council President Fraley-Monillas asked if the intent was to include the current two organizations working on the distribution of the $100,000 in with the distribution of $350,000 and add one more organization. Councilmember Distelhorst answered yes and how that was done would be up to the Administration. He noted Wellspring is currently doing the applications for Washington Kids in Edmonds City Council Draft Minutes June 16, 2020 Page 26 Packet Pg. 31 7.1.a Transition; he was not implying they would do the applications for a third agency, only that an additional Snohomish County -based organization would be added to the existing two. How that was accomplish would be organized by Mr. Doherty and his staff. Action on Amendment 8A COUNCILMEMBER PAINE WITHDREW HER AMENDMENT. Councilmember K. Johnson said she missed some of the discussion. She asked if the motion was to add administrative fees to the agencies distributing the funds. Mayor Nelson and Councilmember Distelhorst said it was not. Action on Amendment 8B AMENDMENT CARRIED (6-0-1), COUNCIL PRESIDENT FRALEY-MONILLAS ABSTAINING. Amendment 9 COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO ADD SALES TAX RECEIPTS FOR THE YEAR 2019 AND THE FIRST QUARTER OF 2020 TO THE CRITERIA SECTION AND FURTHER MOVED THAT THIS INFORMATION SHALL REMAIN CONFIDENTIAL. Councilmember Olson said it was legitimate to consider the impact to the City budget which is how all the City's services are delivered to citizens. Councilmember Paine said she would be very curious to know if this was allowable information to include in the criteria. It was not necessarily bad, but wanted to ensure it was within the confidentiality criteria as identified by the State. Mr. Taraday answered once the City takes possession of the document, assuming that the City would, whether it was kept confidential or not was entirely dependent on whether there was an exemption in the Public Records Act (PRA). If there is not an exemption to the PRA, the City has essentially no ability to keep it confidential. Councilmember Olson asked if there was any way to include a caveat, if the City learned it would be subject to the PRA, that the criteria would be deleted. Mr. Taraday said he could add that the material shall remain confidential to the extent of the City's ability under the PRA. Councilmember Paine asked if that would be in conflict with Councilmember Distelhorst's amendment about transparency via monthly reports and the end of the year summation report. Mr. Taraday answered probably. Mr. Doherty answered potentially, yes. Action on Amendment 9 AMENDMENT FAILED (1-5-1), COUNCILMEMBER K. JOHNSON VOTING YES AND COUNCILMEMBER OLSON ABSTAINING. Amendment 10 COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO STRIKE THE FOLLOWING SENTENCE IN SECTION 4.B: "IN ADDITION, UP TO $50,000 FROM THE COMMUNITY AND ECONOMIC RELIEF PROGRAM, INITIALLY EARMARKED AS A POTENTIAL SECOND ROUND OF FUNDING FOR THE CHAMBER FOUNDATION WISH GRANT PROGRAM, SHALL BE REALLOCATED TO THIS ACCOUNT." Councilmember K. Johnson said her research found other cities such as the City of San Antonio have found it very useful to provide direct relief to businesses. The City of San Antonio has been a bulk supplier of hand sanitizer, masks and temperature reading devices which may be difficult for individual businesses to purchase. She went to one business recent that only had a small can of Purell at the register. Edmonds City Council Draft Minutes June 16, 2020 Page 27 Packet Pg. 32 7.1.a Edmonds could spend that $50,000 on those supplies to benefit the businesses and citizens who visit those businesses. She recommended not spending that money right now and continuing to keep it as a potential grant to the Chamber of Commerce and working with the Chamber on ways to help support businesses. The initial grant was intended to help support small businesses, but in fact few needed the type of resources that were offered. Council President Fraley-Monillas asked why $50,000 from the funds allocated to the Chamber was proposed to be reallocated. Mr. Doherty answered the contract with the Chamber is up to $50,000 through the Foundation WISH Grant program; the City initially allocated up to $100,000 if it was needed for that program. The Chamber has distributed approximately $30,000; in an effort to propose a robust community support program along with a robust business support program, Councilmember K. Johnson's proposal was to reallocate the $50,000. Council President Fraley-Monillas asked what the Chamber said about that. Mr. Doherty said the Chamber knows, they weren't specific one way or another; the Chamber was happy about business grants so it was somewhat of robbing Peter to pay Paul. Mayor Nelson advised the City will be getting over 18,000 cloths masks from the State that can be distributed to citizens in addition to 10,000 disposal masks that are being distributed. Councilmember Olson said there is truly no limit to the need that businesses have and this indirectly benefits businesses in the City so she will support the amendment. Action on Amendment 10 UPON ROLL CALL, AMENDMENT FAILED (3-4), COUNCILMEMBERS K. JOHNSON, BUCKSHNIS AND OLSON VOTING YES; AND COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS DISTELHORST, PAINE AND L. JOHNSON VOTING NO. Amendment 11 COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO AMEND IN SECTION 4.B TO REMOVE "UP TO" BEFORE $300,000 AND REMOVE "UP TO" BEFORE $50,000. Action on Amendment 11 AMENDMENT CARRIED UNANIMOUSLY. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, FOR THE COUNCIL TO SEE A CLEAN COPY NEXT WEEK. Councilmember Buckshnis raised a point of order, a previous motion to postpone was unsuccessful and she questioned whether this was the same motion. Mr. Taraday said someone who voted on the prevailing side of that motion could make a motion to reconsider. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO RECONSIDER THE MOTION TO POSTPONE. MOTION CARRIED (5-2), COUNCILMEMBERS L. JOHNSON AND DISTELHORST VOTING NO. Mr. Taraday said he will revise the ordinance and include it in the packet for next week's meeting. If Councilmembers saw anything that looked inconsistent with their recollection before next week's meeting, he invited them to bring it to his or Mr. Doherty's attention sooner rather than later. 2. CONTRACT CHANGE ORDER FOR DAYTON STREET UTILITY REPLACEMENT PROJECT Edmonds City Council Draft Minutes June 16, 2020 Page 28 Packet Pg. 33 7.1.a City Engineer Rob English displayed an aerial view of the Dayton Street Utility Replacement Project, explaining this is a proposed change order for the section of Dayton Street between 6th Avenue and 8th Avenue. The original contract called for pavement restoration that included a 2-inch grind, placement of pavement fabric and a 2-inch overlay within this section of Dayton Street. The restoration plan was based on cores taken during design that showed a pavement thickness of 5 inches between 6th Avenue and 7th Avenue and 4 inches between 7th Avenue and 8th Avenue. Once the utilities began to be installed and the pavement trench patch was done, the contractor found 3-inch pavement thickness in some sections which present a problem because grinding 2 of the 3 inches will likely damage and crack the remaining 1-inch layer. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO EXTEND FOR 25 MINUTES. MOTION CARRIED UNANIMOUSLY. Mr. English relayed the recommendation for a full depth reconstruction between 6th Avenue and 8th Avenue. He displayed a photograph of the pavement condition that includes alligator cracking. Reconstruction has already begun between 6th Avenue and 7th Avenue. This is critical for action tonight because that work will be paved Friday and the contractor needs to move to the 7th Avenue to 8th Avenue portion which exceeds the $100,00 threshold and requires Council to authorize the Mayor to approve the contract change order. Mr. English reviewed the additional cost of street reconstruction: 6th Avenue to 7th Avenue $70,000 7th Avenue to 8th Avenue $53,100 Subtotal $123,100 10% contingency $12,300 Total $135,400 Mr. English said this would be paid from the project management reserve, the current balance is $712,00 and the funds for this work are from the Stormwater and Water Utility Funds. Staff recommends authorizing the Mayor to approve a change order up to $135,400 for that full depth reconstruction on Dayton Street which will provide a much longer pavement life in this section. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO AUTHORIZE THE MAYOR TO APPROVE A CONTRACT CHANGE ORDER UP TO $135,400 TO RECONSTRUCTION DAYTON ST FROM 6TH AVENUE TO 8TH AVENUE (100 FT EAST OF 8TH AVENUE). MOTION CARRIED UNANIMOUSLY. (Mr. English and Public Works Director Phil Williams left the virtual meeting). 3. WASTEWATER TREATMENT PLANT INCINERATOR REPLACEMENT PROJECT UPDATE AND RECOMMENDATION Councilmember Buckshnis said it was her understanding that the Council would not be considering this item tonight. Councilmember Olson raised a point of order, stating that was not her understanding as Mr. Williams wanted to present four slides. Mayor Nelson said because staff left the meeting, he believed they were done for the night. 9. STUDY ITEMS 1. COMMUNITY SERVICES RESOURCE GUIDE Edmonds City Council Draft Minutes June 16, 2020 Page 29 Packet Pg. 34 Mayor Nelson said Mr. Doherty had also left the meeting, perhaps understanding that the Council would not be considering this item. COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO END THE MEETING AFTER MAYOR AND COUNCIL COMMENTS. MOTION CARRIED UNANIMOUSLY. 10. MAYOR'S COMMENTS Mayor Nelson advised there will be a pedestrian friendly Main Street on Saturday and Sunday and mask will be available. (Mr. Williams returned to the virtual meeting.) Councilmember L. Johnson supported allowing Mr. Williams to make his presentation as he had waited all evening. Discussion followed regarding what motion would be appropriate. Mr. Taraday said all Councilmembers voted on the prevailing side of the motion to end the meeting so any could move to reconsider. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO RECONSIDER THE MOTION TO END THE MEETING AFTER MAYOR AND COUNCIL COMMENTS. MOTION CARRIED (5-2), COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING NO. 9. ACTION ITEMS (CON'T) 3. WASTEWATER TREATMENT PLANT INCINERATOR REPLACEMENT PROJECT UPDATE AND RECOMMENDATION (CON'T) Mr. Williams reviewed the approximate financial impacts • All numbers are estimates only at this point • Includes all sales taxes • Bond Insurance ($301,000 est.) not included • Interest rates could increase or decrease prior to sale of bonds • We could evaluate using levelized DS or a debt service wrap • Final arrangement could include our partners as well but wouldn't change Edmond's numbers • Edmonds Partners Shares o Mountlake Terrace 23.174 % o Ronald 9.488 % o OVWSD 16.551 % o Edmonds 50.787% • 20 year term, levelized debt service, 2.7% Interest Rate Project Cost $26,121,250 Edmonds share 50.787% 13,266,000 Debt Service Reserves $1,507,500 Issuance Costs $301,500 Total Bond $15,075,000 Insurance? 301,500 Gross Payment $81,360*12 = $976,320 Interest on Reserves 976 x 1% x 12 = $11,712 Net Payment $964,608/yr. Edmonds City Council Draft Minutes June 16, 2020 Page 30 Packet Pg. 35 2020 Projected Rate Revenue (approved 2020 budget) $12,873,846 New Rate Revenue Needed/Projected 2020 Rate Revenue $964,608/12,873,846 = 7.49%* • The Project team estimates savings of $341,247/yr. in O&M • Edmonds share of that varies but averages approx. 47% or $160,386 • Net Edmonds cost increase = $964,608 - $160,386 = $804,222 or 6.25% • Single Family Residential would increase from $45.84/mo. to $48.70 or $2.86/mo. • Graph of existing and proposed bonds o Existing debt ■ WS Improv. and Ref. Rev 2011 ■ WS Rev 2013 ■ WS Rev 2015 o Proposed 2020 Bond, 20 year Level Debt Service Mr. Williams suggested Councilmembers forward him any questions. Council President Fraley-Monillas asked about the increase for the average rate payer. Mr. Williams answered $2.86/month for a single family wastewater ratepayer in Edmonds. Council President Fraley- Monillas asked if that was for a family of four. Mr. Williams answered sewer is billed on a per -household basis and does not matter the size of the family or house, everyone pays a flat rate. Councilmember L. Johnson asked what was the current flat rate. Mr. Williams answered it is $45.84/month and $48.70 after the increase, a difference of $2.86/month. 10. MAYOR'S COMMENTS (CON'T) Mayor Nelson encouraged the public to visit the pedestrian- friendly Main Street this weekend wearing masks to shop, dine or walk. 11. COUNCIL COMMENTS Councilmember L. Johnson advised Friday, June 16' is a holiday known as Juneteenth which commemorates Black freedom from slavery and recognition of the ongoing struggle for equality and true freedom. The Black Student Unions at Edmonds School District high schools have planned a march on Friday at 11 a.m. and are encouraging community members to gather at College Place Middle School and march to the District administrative officers. The public can come early at 10 a.m. to make signs or at 11 a.m. with prepared signs. There will also be a candlelight vigil at 7 p.m. at Meadowdale High School. Masks are highly encouraged at these and other events. Masks will be provided to those without one. Councilmember Buckshnis wished a Happy Father's Day to Mr. Passey, Mayor Nelson, Mr. Taraday and Councilmember Distelhorst. She relayed with great sadness the passing of Evan Zhao, a founding member of Students Saving Salmon and the Edmonds Stream Team who was tragically killed in a rock climbing accident. His family has set up a memorial scholarship fund through the Foundation for Edmonds School District. Councilmember Olson reported the Economic Development Commission is meeting on Wednesday, June 17th at 6 p.m. to talk about recovery. She invited Councilmembers and/or the public to contact her or other commissioners with input. The Housing Commission Zoom meeting is on Thursday, June 18th at 6:30 p.m.; further information is available on the City's website. Councilmember Olson acknowledged the amount of time and effort that Councilmembers have devoted to studying agenda items. Although Councilmembers have differences of opinion about how to be helpful, Edmonds City Council Draft Minutes June 16, 2020 Page 31 Packet Pg. 36 7.1.a she assured they all want to be helpful and really care and are sorry for everything that everyone is going through. She urged citizens to keep their chin up and keep moving forward, noting there are many resources available. She encouraged citizens to contact the City if they need information on available resources. Councilmember Distelhorst echoed Councilmember Olson's comments and thanked Council, Mayor Nelson, Mr. Taraday and Mr. Passey for bearing with the Council through a very long discussion on the CARES Act funding, noting that was representative of how important it was to businesses, residents, elected officials and staff. He thanked everyone for working together in a collaborative manner as it will benefit everyone in the end. He thanked Councilmember L. Johnson for announcing the Juneteenth event with the Black Student Unions in the Edmonds School District on Friday. He looked forward to putting on his mask for multiple events including the Main Street pedestrian plaza which he thanked Mayor Nelson and staff for arranging. He urged he public to wear masks to keep each other safe. Councilmember Paine said she was looking forward to the weekend with appreciation to all the fathers in world and to the plaza and seeing how that works and potential opportunities to expand if it is successful as well as the Juneteenth rally and march. She noted all the discussions around equity are very important and a great way to look at policies through the lens of equity. She hoped everyone had a great time for the rest of the week after all the work that was done tonight. 12. ADJOURN With no further business, the Council meeting was adjourned at 11:18 p.m. Edmonds City Council Draft Minutes June 16, 2020 Page 32 Packet Pg. 37 7.1.a Public Comment for June 16, 2020 Council Meeting: 6/10/20 Randall Hodge, Subject: RE: Downtown Edmonds Merchant Association Support for Cares ACT Grant Program I wanted to send my comments about the Edmonds Cares Act Program We need the help. It is as simple as that. And it should for to 1-30 employees. In the Randall J Hodges Photography Gallery, it is just me and one employee. My business has lost so much in this difficult time. I have dipped into saving just to pay the rent. Now that we are open again, it will take a long time to get back up to full business and customer counts. I do not want to loose what I have worked for over 21 years due to Covid. We need the help. So many large business have benefited from government help, but those of use with 1-2 employees have not. Payroll protection was not a good for for my business. And with only one employee, I have been turned down for all grants, like I am not worth saving. Please consider helping the small business in the downtown core, the are the core of Edmonds Thank you for your consideration 6/10/20 Ken Reidy, Subject: Public Comment for the June 16, 2020 City Council Meeting The June 5, 2007 Edmonds City Council Approved Minutes include the following: "Following a Special Meeting at 6:30 p.m. for an Executive Session regarding a legal matter, the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Haakenson in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute."(As a side note — please appreciate the failure to call the meeting to order prior to entering Executive Session.) From Page 8 of the June 5, 2007 Edmonds City Council Approved Minutes:"With regard to the allegation that something occurred in Executive Session, Mr. Snyder advised once the process was concluded, all Executive Session minutes would be available to the public. As the minutes would reveal, he was very clear to the Council when this was discussed that a settlement proposal had been presented to the Council; the settlement proposal depended upon passage of the development agreement. He assured he had not polled the Council and only sought reactions and feedback regarding negotiating the terms. He had advised the Council they could not make a decision in Executive Session and that they should not give direction regarding the development agreement. The Council was not asked their opinion regarding the development agreement in Executive Session as that could only be done in open session after a public hearing."Please note that the approved minutes clearly indicate that Mr. Snyder advised the following: once the process was concluded, all Executive Session minutes would be available to the public. The following detailed discussion about Executive Sessions is documented in the July 17, 2007 City Council Approved Minutes: Executive Session Councilmember Plunkett advised he requested a resolution be prepared regarding Executive Sessions. He recalled during the discussions of the park in south Edmonds over the past year, there was some confusion regarding what information was and was not Executive Session, whether the Council should discuss certain issues in Executive Session and in at least one instance the confidentially of an Executive Session was broken. The intent of the resolution was to identify a way for the Council to reach a consensus regarding when to break the confidentially of an Executive Session. He advised this resolution would accomplish two purposes, 1) if a Councilmember believed an Executive Session was taking place that should not, they could propose a motion to end the Executive Session and the Council could have discussion and make a determination during the public meeting, and 2) prevent any one member from revealing information that other Councilmembers believed was protected by Executive Session Edmonds City Council Draft Minutes June 16, 2020 Page 33 Packet Pg. 38 7.1.a Councilmember Dawson commented the resolution did not appear to address Councilmembers questioning whether the Council should be in Executive Session; she agreed it was appropriate for Councilmembers to have the ability to question whether a topic should be discussed in Executive Session. She noted the draft resolution also addressed the dissatisfaction expressed at the retreat with the way meetings were handled, the way Councilmembers were recognized and the number of times each Councilmembers could speak. Councilmember Moore agreed the resolution did not appear to provide Councilmembers a way to question an inappropriate Executive Session. City Attorney Scott Snyder advised a Councilmember could always leave an Executive Session that they felt was inappropriate. He noted the City kept minutes of Executive Session to satisfy the public at a future date that the Council discussed the appropriate issue. He explained the Council could reach consensus in Executive Session. If the Council agreed to discuss an issue in the open meeting, they could come out of Executive Session and make a motion to have the issue placed on a future agenda and/or request information be released. In the absence of a motion, the confidence of the Executive Session would be observed. He noted the resolution did not address the appropriateness of a subject for Executive Session because that was addressed in state law. Councilmember Plunkett recalled there were Councilmembers who revealed information that the Council had agreed should not be disclosed. His intent was to develop rules so that all Councilmembers had the same understanding. Mr. Snyder agreed, noting release of confidential Executive Session information was a crime and a potential basis for forfeiture of office. The resolution was intended to establish an orderly way to decide when Executive Session privilege ended. He concluded Executive Session information remained confidential as long as the Council felt it should remain confidential. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER MARIN, TO SCHEDULE APPROVAL OF RESOLUTION NO. 1150 ON A FUTURE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.To the 2020 City Council, please note the following: 1. Resolution No. 1150 is still in effect. Are you complying? The intent of the Resolution is to identify a way for the Council to reach a consensus regarding when to break the confidentially of an Executive Session.2. Executive Session minutes are supposed to be made available to the public after the related process is concluded. 3. City Council used to keep minutes of Executive Session to satisfy the public at a future date that the Council discussed appropriate issues in Executive Session. This was in the Public Interest. Such practice was done away with via Resolution 1360 — a legislative act contrary to the Public Interest. Please consider requesting an item be added to next week's agenda to reconsider/rescind Resolution 1360. 4. Executive Session information remains confidential as long as the City Council feels it should remain confidential. This requires consensus. Per RCW 42.30.110, the Edmonds City Council may exclude the public from the meeting place and meet in Executive Session to discuss certain matters. However, entering Executive Session is optional, not mandatory. Executive Session discussions sometimes do not warrant permanent confidentiality. Rescinding Resolution 853 via Resolution 1360 was a decision promoting permanent confidentiality of all Executive Session discussions — even when the reason for the Executive Session has expired. The 1996 Edmonds City Council voted that it was in the public interest to maintain summary minutes. The rescission of Resolution 853 twenty years later was contrary to open government and not in the public interest. Councilmember Tom Meseros made the motion to rescind Resolution 853. In doing so he stated that the Council has created an "atmosphere" that there are minutes being kept. Mr. Mesaros failed to provide support for the so called "atmosphere". Mr. Mesaros also claimed that Council has given the public an impression that is "unreal". I strongly disagree and I think these comments showed great disrespect to the public. I believe citizens are plenty smart enough to know exactly what the summary minutes are. What the summary minutes actually are has great value. Summary minutes of Executive Session are a tool that promotes Edmonds City Council Draft Minutes June 16, 2020 Page 34 Packet Pg. 39 7.1.a more open government, which increases trust in City government. Councilmember Mesaros also stated that decisions are not made in Executive Session and that the public will have quite a bit of opportunity to come to know what is discussed. Again, I disagree. It is often the practice of the City Council to exit Executive Session and vote without discussing the related matter and without providing the public hardly any related information. Furthermore, Council has a practice of reaching consensus in Executive Session. The October 2, 2012 City Council Meeting minutes indicate Council reaches consensus in Executive Session by head nod and/or by discussion. Resolution 1150 even adopted policy requiring the City Council to reach a consensus prior to adjournment of Executive Session. The 2016 vote by City Council was a blow to open government and harmed the citizens of Edmonds. The 2016 City Council had an opportunity to be the beacon for open government and transparency in the State of Washington and improve upon Resolution 853. Instead, the 2016 City Council chose to rescind this good policy that was adopted because it was in the public interest. Hopefully the 2020 City Council will act in the public interest like the 1996 City Council did and reverse the acts of the 2016 City Council. Please reconsider/repeal Resolution 1360. Thank you. 6/10/20 Jaime Williams, Subject: Re: Cares Act grants I just read through the article in MyEdmondsNews talking about the businesses you are considering for the grant. I am very sad and disheartened that you are not considering single person businesses in your process. I get that you get more bang for your buck if you eliminate us from the pool. But let me tell you that we are in just as great of a need. I am a single mother of two 3 year old boys. I am my sole income for my home. I have not received any other loans of grants. I am a small business that is owned by a woman. I have work on 5th ave south for 5 years now doing hair. I lost 100% of my revenue due to the closure. I was closed 12 long weeks. I have begged and borrowed from my extended family to make it through and it really hits hard to know I won't even be given a chance to receive a grant. This seems like yet another blow and the hits keep coming. First to learn that the SBA small business loans went to big businesses now this. I have no problem working my tail off to provide for my boys. I will admit I am nervous to be back behind the chair and risk the health of my preemie boys if I bring this virus home. I guess I am just urging you to reconsider. I don't understand why I get punished for being a small 1 chair 1 employee- myself business. Thank you for your time Edmonds City Council Draft Minutes June 16, 2020 Page 35 Packet Pg. 40 7.2 City Council Agenda Item Meeting Date: 07/7/2020 Approval of Council Meeting Minutes of June 23, 2020 Staff Lead: Scott Passey Department: City Clerk's Office Preparer: Scott Passey Background/History N/A Staff Recommendation Review and approve the draft meeting minutes on the Consent Agenda. Narrative N/A Attachments: 06-23-2020 Draft Council Meeting Minutes Packet Pg. 41 7.2.a EDMONDS CITY COUNCIL VIRTUAL ONLINE MEETING DRAFT MINUTES June 23, 2020 ELECTED OFFICIALS PRESENT Mike Nelson, Mayor Adrienne Fraley-Monillas, Council President Kristiana Johnson, Councilmember Luke Distelhorst, Councilmember Diane Buckshnis, Councilmember Vivian Olson, Councilmember Susan Paine, Councilmember Laura Johnson, Councilmember 1. CALL TO ORDER/FLAG SALUTE STAFF PRESENT Phil Williams, Public Works Director Patrick Doherty, Econ. Dev & Comm. Serv. Dir. Angie Feser, Parks, Rec. & Cultural Serv. Dir. Shannon Burley, Deputy Parks & Recreation Dir. Pamela Randolph, Treatment Plant Mgr. Dave Turley, Assistant Finance Director Casey Colley, Youth Commission Coordinator Jeff Taraday, City Attorney Scott Passey, City Clerk The Edmonds City Council virtual online meeting was called to order at 7:08 p.m. by Mayor Nelson. The meeting was opened with the flag salute. 2. LAND ACKNOWLEDGEMENT Councilmember L. Johnson read the City Council Land Acknowledge Statement: "We acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual connection with the land and water." 3. ROLL CALL City Clerk Scott Passey called the roll. All elected officials were present, participating remotely. 4. APPROVAL OF AGENDA COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO AMEND THE AGENDA TO REMOVE 9.1, BOYS AND GIRLS CLUB BUILDING USE AGREEMENT ADDENDUM NOA, FROM THE AGENDA AND SCHEDULE ON A FUTURE DATE. Edmonds City Council Draft Minutes June 23, 2020 Page 1 Packet Pg. 42 7.2.a Councilmember Olson advised in discussion with City Attorney Jeff Taraday, it would be preferable to draft a new contract rather than an addendum and extension of the existing contract due to material changes to the original contract. AMENDMENT CARRIED UNANIMOUSLY. MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY. 5. AUDIENCE COMMENTS (HTTPS:HZOOM.US/S/4257752525) Mayor Nelson invited commenters to join the meeting and described the procedures. Lori Rasmussen, Edmonds, stated she was highly disappointed in the matrix for the CARES funding. She had thought the matrix would be presented to Councilmembers the day after last week's meeting, but could not imagine that it had been. She found the lack of professionalism disrespectful to the Council in view of the amount of time Councilmembers had put in last week. The technical details of the matrix need to be changed because it does not reflect a lot of the information that Councilmembers asked be included. If she was a Councilmember, she would be exhausted at the idea of reviewing the criteria this week after putting in so many hours last week. She requested the Council consider scratching this criteria and going with Snohomish County's because it will take the Council a lot of time to review the mistakes, changes and what is missing in the matrix, especially without the minutes. She was dismayed staff had not done a better job. She shared information with some Councilmembers and hoped other citizens had also done so. She summarized the staff member works for the City and he should be held accountable to work professionally. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 6. APPROVAL OF THE CONSENT AGENDA ITEMS COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda item approved is as follows: 1. APPROVAL OF CLAIM, PAYROLL AND BENEFIT CHECKS, DIRECT DEPOSIT AND WIRE PAYMENTS 7. PRESENTATIONS 1. YOUTH COMMISSION RECOGNITION Deputy Parks & Recreation Director Shannon Burley introduced Youth Commission Coordinator Casey Colley. Ms. Colley reviewed: • Youth Commission Background o June 2018 - Council established City's first Youth Commission o Council interviewed and appointed applicants ■ December 2018 & January 2019 ■ June 2019 o Goal: to provide a place for teenagers to advocate for themselves and to bring attention to issues that affect them; while providing youth an opportunity to gain governing skills; accountability and learn the structure of local government. o Intent: to draft policy proposals to share with the Mayor and the City Council; organize forums of Edmonds youth to better educate the City about the opinions of youth on civic issues and to recognize accomplishments of youth and promote the value of youth in our community. Edmonds City Council Draft Minutes June 23, 2020 Page 2 Packet Pg. 43 7.2.a o The Youth Commission consists of 11 positions ■ Each serve a 1-year term, must reapply each term o Recognizing six Youth Commission founding members ■ Two who helped form the Commission with then Council Member Mike Nelson o The five remaining members wish to remain on the Commission o Currently six vacant positions — Fall application/appointment Youth Commission Recognition o Many accomplishments to include: ■ Development of the Youth Commission and having it adopted by City Council ■ Support of the City of Edmonds Climate Action Plan ■ Supporting the Puget Sound Regional Council ■ Hosting Youth forums on challenging topics ■ Multiple volunteer projects throughout the City Recognition of six Founding Members o Stephany Janssen ■ Youth Commission Chair, Seat 3 ■ Instrumental in developing the Youth Commission, its structure and ordinance in 2018 ■ Appointed December 2018 ■ Attending the University of Washington this fall, plans to pursue a double major in political economy and philosophy o Kaleb Nichols ■ Youth Commission Vice -Chair, Seat 9 ■ Instrumental in developing the Youth Commission, its structure and ordinance in 2018. ■ Appointed December 2018 ■ Attending the University of Arizona this fall, pursuing a degree in law and policy o Cole Albaugh ■ Appointed January 2019, Seat 5 ■ Entering his Junior Year at Edmonds Woodway High School o Alissa Berman ■ Appointed in January 2019, Seat 4 ■ Served first term as an alternate, reapplied and received a permanent position ■ Attending Whitman College in the fall, plans to double major in English and Philosophy o Emily Sanger ■ Appointed January 2019, Seat 11 ■ Attending the University of Washington's Foster School of Business this fall o Caroline Wills ■ Appointed December 2018, reappointed June 2019, Seat 8 ■ Only student from Meadowdale High School on the Commission ■ Attending the University of Washington this fall, plans to study Public Health Ms. Colley thanked the youth adults for volunteering to serve the City and for their effort to make youth more incorporated and valued in the community. COVID cut their work short including plans for a climate - change forum. Owen Lee, Youth Commission Secretary, explained he applied for the Youth Commission as a freshman and has been on the on commission for 1 %2 years. His time on the Youth Commission has been extremely impactful for him; he has met a variety of people who have been influential on their life. He recognized Stephany, Kaleb, Alissa, Emily and Caroline who will be missed. He also recognized Casey Colley and Shannon Burley for their work to support the Youth Commission. The Youth Commission is starting to take shape and although there were some issues in the beginning, it has huge force for change especially Edmonds City Council Draft Minutes June 23, 2020 Page 3 Packet Pg. 44 7.2.a during this time when youth are leading many movements for big systematic change. He was excited to be part of that and to be on the Youth Commission next year. Caitlin Chung, Youth Commission Treasurer, said she joined the Youth Commission in her freshman year. It has been a learning experience and an opportunity to be involved with the community in ways she would not have been without the Youth Commission. She has met amazing people and worked with different groups in the community. She thanked Casey Colley and Shannon Burley for helping create the Youth Commission and thanked the other members of the commission, particularly the seniors who are graduating for making it an amazing experience. She has participated in volunteer experiences and amazing forums on various topics, Council President Fraley-Monillas thanked Kaleb and Stephany for their work getting the Youth Commission up and running. She recognized the amazing youth on the commission and was excited to see their future efforts. She thanked Caitlin and Owen for volunteering, commenting they have big shoes to fill but they were certain up to it. She thanked all the volunteers who have been part of this process, commenting it was great to see young people participating and looking at the City in a wholistic manner from the point of view of a different age group. Councilmember Buckshnis thanked the Youth Commission for volunteering with the Students Saving Salmon at an event at Holy Rosary Church. She commented now is the time for youth as many people are listening. She recognized their involvement with the Mayor's Climate Protection Committee and congratulated the graduating seniors and was impressed with their future plans. Councilmember Paine echoed the previous Council comments, commenting the Youth Commission was absolutely the right thing to do when it was established. She was surprised and excited to learn that she knows several of the members and was excited about everything they were doing. She congratulated the graduating seniors. Councilmember L. Johnson commented serving as the Council liaison to the Youth Commission has been a fun Council appointment. Edmonds is very fortunate to have such a passionate group of youth commissioners. She appreciated the time she has had to learn from them and to be inspired by them. She appreciated Mayor Nelson forming the commission and thanked Ms. Colley and Ms. Burley for guiding and mentoring the youth. She was excited to see what the future holds for the six outgoing commissioners and looked forward to continuing to learn from the existing members and to meeting new applicants this fall. She encouraged youth to apply for a position on the Youth Commission. Councilmember Distelhorst echoed the congratulations and thanks to the outgoing commissioners and those who will continue on the commission. He asked when the commission planned to begin meeting again, noting there were a couple Councilmembers who would like to bring projects to the commission. Ms. Burley said suggestions can be forwarded to Ms. Colley or her at any time. The amendments to the Youth Commission ordinance later on the agenda will address special meetings. Meetings require five members for a quorum; there are five members so special meetings can be held this summer. Recruiting will begin in the fall. She encouraged Councilmembers to suggest topics/projects. Councilmember Olson commended the youth for their positive attitude, recognizing their breadth of opportunity, knowledge, and perspective will enrich their generation. She thanked the graduating members for bearing with these difficulty times in their senior year and she looked forward to working with the existing and new commissioners. Ms. Colley thanked the City Council and Mayor Nelson for creating the commission which has been a great opportunity for youth. Edmonds City Council Draft Minutes June 23, 2020 Page 4 Packet Pg. 45 7.2.a 2. COMMUNITY SERVICES RESOURCE GUIDE Economic Development/Community Services Director Patrick Doherty commented many individuals and families in Edmonds have not shared equally in the region's formerly robust economy of our community and region, often finding themselves in need of assistance of various kinds to help out with financial, mental, health, employment and other challenges. Fortunately, Edmonds is located in a generous region with many established social- and human -services agencies that have recently stepped up to an even greater extent, offering existing and newly formed programs that have responded to the greater needs within our community brought on by the COVID-19 crisis. In order to help respond to increasing demands, City staff have prepared a comprehensive and indexed listing of local and regional resources, categorized for such cohorts as employees, seniors, veterans, disabled, college students, homeless, health workers and first responders, and small businesses. It provides web links to each organization offering financial aid, food, childcare, housing assistance, and utility discounts. This resource will be made available on the City's website in at least three locations: human services webpage, City Council webpage, and the COVID-19 resources webpage. It is intended to be a "living document" that will be updated continuously with new and revised information. Staff will also ensure that this resource is made public on social media and elsewhere to encourage residents to learn more about these resources and share information they learn. He thanked Council Legislative Assistant Maureen Judge, Human Services Program Manager Mindy Woods, and Councilmember Kristiana Johnson for their work on compiling this valuable resource. Mr. Doherty displayed the Community Services Resource Guide which is organized by categories (individuals/families/children, employees, seniors, veterans, disabled, college students, homeless, healthcare workers/first responders and small businesses) and provides program/organization name, services provided, timeframe, and link/contact info. Councilmember L. Johnson thanked everyone involved in creating the resource guide. She suggested sharing the resources for college students with local community colleges and high schools. Council President Fraley-Monillas said this was initially started by Ms. Judge and Councilmember K. Johnson; once the Human Services Department was established, it was transferred to them. She loved the way the information was formatted into groups which would make it easier for people to use. She suggested it may be challenging to keep the guide updated as agencies and the services they offer change, a problem that 211 has had. She planned to keep a copy with her so she could refer to it as she encounters situations. Mr. Doherty also thanked Deputy City Clerk Nicholas Falk for his assistance with formatting the guide. ,,�KlTeI I Coles 01 NO K 1. WASTEWATER TREATMENT PLANT INCINERATOR REPLACEMENT & CARBON RECOVERY PROJECT UPDATE AND RECOMMENDATION Public Works Director Phil Williams introduced Lonn Inman, project manager, Ameresco, who is responsible for delivering the work and the guaranteed price, energy savings and performance guarantees; Dave Parry, the City's third party expert consultant on view of the alternatives and helping work through issues related to project development; and Pamela Randolph, WWTP Manager. He expressed appreciation for all the emailed questions the team received this week and did their best to answer. Mr. Williams reviewed: Edmonds City Council Draft Minutes June 23, 2020 Page 5 Packet Pg. 46 Overview of the ESCO project delivery approach o Guaranteed Maximum Price $26,121,250 o Guaranteed Performance o Guaranteed Energy Savings Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling systems o Replaced a too large, inefficient blower with a new turbo blower reduced 345 tons CO2E o Put in fine bubble diffusers and another high tech blower for more energy efficient 02 transfer o Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses o Net results 1,146 Tons/yr. CO2E reduction + annual savings of $201,182 Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project o Add Pyrolysis/Gasification system produced by Ecoremedy o Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additional 577 tons CO2E The existing incinerator needs to be replaced sooner rather than later o It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years) o Maintenance costs are climbing quickly and several major sub components are running on borrowed time o It is nearing the 50% replacement threshold requirement set by USEPA o To make any additional major investments to extend its life will trigger replacement o We must complete construction in one low flow summer period or face much higher costs for hauling & disposal o Lead time on the major equipment package is 9 months - further delay risks carrying the project over to 2022, a full year postponement. Pyrolysis and Gasification are the best options for Edmonds o The option of Anaerobic digesters in Edmonds is just not realistic o A new incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful product o That leaves the "greener" options of Pyrolysis and Gasification Pyrolysis o A perfectly good technology and two great companies Centrisys/Bioforcetech o Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+) o Their project did not have a positive energy balance so would likely not have been eligible as an ESCO project o It required a new building which wasn't particularly popular Gasification/Pyrolysis o Ecoremedy ■ A better choice for Edmonds on many fronts. Cheaper initially by $3-4M, will save an estimated $341,000 every year thereafter in operations and maintenance expenses, does not change the appearance or profile of the WWTP (neighbor friendly), and also produces a "green" biochar end product. Moving to this project is a win for the City and is the result of the City's additional due diligence. Approximate Financial Impacts o All numbers are estimates only at this point o Includes all sales taxes o Bond Insurance ($301,000 est.) not included o Interest rates could increase or decrease prior to sale of bonds o We could evaluate using levelized debt service or a debt service wrap Edmonds City Council Draft Minutes June 23, 2020 Page 6 Packet Pg. 47 7.2.a o We show a 20-year amortization but other choices are available o Final arrangement could include our partners as well but wouldn't change Edmond's numbers o Edmonds Partners Shares ■ Mountlake Terrace 23.174 % ■ Ronald 9.488 % ■ OVWSD 16.551 % ■ Edmonds 50.787% o 20 vear term, levelized debt service, 2.7% Interest Rate Project Cost $26,121,250 Edmonds share 50.787% $13,266,000 Debt Service Reserves $1,507,500 Issuance Costs $301,500 Total Bond $15,075,000 Insurance? $301,500 Gross Payment $81,360*12 = $976,320 Interest on Reserves $976 x 1 % x 12 = $11,712 Net Payment $964,608/ . + utility tax 10% _ $1,061,069 2020 Projected Rate Revenue (approved 2020 budget) $12,873,846 New Rate Revenue Needed/Projected 2020 Rate Revenue $1,061,069/$12,873,846 = 8.24%* o The Project team estimates savings of $341,247/yr. in O&M o Edmonds share of that varies but averages approx. 47% or $160,386 o Net Edmonds cost increase = $1,061,069 - $160,386 = $900,683 or 7.0% o Single Family Residential would increase from $45.84/mo. to $49.05 or $3.21/mo. o Graph of existing and proposed debt ■ Existing debt — WS Improv. and Ref. Rev 2011 — WS Rev 2013 — WS Rev 2015 ■ Proposed 2020 Bond, 20 year Level Debt Service To set the record straight, Councilmember Buckshnis pointed out the $2.1 million cost of design was shared by the other partners as part of project. Mr. Williams agreed and said they have already paid their share of those costs. Councilmember Buckshnis asked the expected life of the equipment. Mr. Williams answered the existing incinerator has lasted 32 years; a 30-year life is a reasonable estimate, but with great maintenance and attention to detail and replacing subsystems when necessary, it could be more or it could be a little less. Councilmember Buckshnis commented although it was more predictable to have 20 year bonds, she suggested looking at 25 years, commenting interest rates will never be this low again. She clarified she was not suggesting 30 years. Dr. Parry agreed many solids processing projects will go out 25 years. Sometimes these operations are privatized where private companies need to get funding and often the operations contract in the considered life expectancy of the equipment is 25 years. He agreed 20 or 25 years were very common, but 30 years was too long and 15 was too short. Councilmember Buckshnis reiterated rates will never be this low again. She gets more complaints about utility rate increases than about property taxes. In the last decade utility rates have increased 22%. The City owes it to the citizens to investigate a longer term and what the potential savings could be. She relayed that she and many others enjoyed Dr. Parry's information that was included in the packet. Mr. Williams said Edmonds City Council Draft Minutes June 23, 2020 Page 7 Packet Pg. 48 7.2.a the project team has no hard and fast recommendation regarding the amortization period for the bonds as either could work; it is a policy decision for the Council to make. Councilmember Olson thanked the entire staff and team that has been involved in this. This is a very important system, a system that no one wants to see fail. There is also real potential for environmental impact as well as an opportunity for less environmental impact. Although she has been on record in the past opposed to the use of consultants, in this case, this was an appropriate time to use a consultant and she was very pleased with their efforts. She thanked everyone for the back and forth on the numerous questions and the citizens' input to ensure all opportunity were being explored. She felt good about the work that had been done for the City on this project. Councilmember Buckshnis recalled City Attorney Jeff Taraday mentioned waiting and working through the newest agreement with the partners. Her concern was there are three other entities who are part of this project although it looks like that was covered in the contract. The partner entities will have to raise rates as well and she wanted to protect City's interest. She asked Mr. Taraday to describe the two options he had suggested. Mr. Taraday clarified he had not recommended one way or another with regard to whether the Council should defer a decision on moving forward with this project. He simply wanted to bring to the Council's attention, in response to question from a Councilmember, that the agreement with the partners is subject to a very short term extension that he recalled goes through August. As of right now, the partners are not signed onto a long term contract or even a term that would last through the end of this project. Having said that, after having length conversations with Mr. Williams, there is no controversy with regard to the partners and their willingness to pay their fair share of this project. They all understand the need for the project and the cost of the project and it was his understanding from his conversations with Mr. Williams that they have budgeted for their share of the project. Mr. Taraday explained although there is no controversy with the project, there is controversy with regard to a completely unrelated jurisdictional issue between the Ronald District and the Olympic View Water and Sewer District and because of that, it has not been possible to get all the parties to approve a 30-year agreement that has been negotiated for quite some time. There are a couple ways to potentially resolve that issue to ensure the parties are signed up for the duration of this project. One option would be to address the controversy in the 30-year agreement, identify the disputed jurisdictional issue on the exhibit that is the subject of the controversy and identify it as disputed, subject to a court case, etc. That might be enough to get the parties to move forward with signing a long term agreement. The other option would be another extension of the 1988 agreement for 18 months to 2 years so the parties are at least locked in for the duration of this project and commit to pay their share of the cost of the project. Those options have been outlined in an email to Council. Councilmember Buckshnis said the partners committing to the original $2.1 million for the pyrolysis design shows they have skin in the game and the design will not be as expensive so negotiations are more on the positive side than the negative side. Mr. Taraday agreed there is a lot of evidence that confirms the parties intend to move forward with this project; the fact that they have already paid their fair share of the design as well as the fact that they have budgeted for their share which strongly suggest they fully intend to move forward, pay their fair share and remain as long term partners with the City. The situation related to the contract with the parties is largely a function of an unrelated lawsuit between two of the parties. He did not have any reason to believe there was any controversy regarding their willingness to participate in the project. Mr. Williams agreed he and Mr. Taraday have had numerous, lengthy conversations. He agreed the situation and the contract itself were complicated, but it comes down to they have been partners for 32+ years, they have paid their share of many capital projects, although none quite this big, and issues of breaking up the partnership have never been raised and are not being raised now. He talked to the chair of the Ronald Edmonds City Council Draft Minutes June 23, 2020 Page 8 Packet Pg. 49 7.2.a District Board, Wesley Brandon, today as well as their sole remaining employee, Doug Wittinger, Ronald's contracts manager, and both were curious why he was asking questions about this and assured they were prepared, knew it was coming and had budgeted for it. Mr. Williams explained the controversy is between Olympic View and Ronald. Olympic View, Mountlake Terrace and Edmonds have already approved the agreement. Ronald is hesitating because they would like to wait until the Supreme Court makes a decision sometime later this year before signing the agreement. There is potential the agreement will need to be changed once the Supreme Court makes their decision. The draft document includes a graphic showing the area in dispute being in Olympic View's territory and a clause was added that states, should a court of competent jurisdiction make a decision that would be adverse or different than the agreement, the parties agree to modify agreement to reflect that new reality. That was not Ronald's preferred solution from a drafting standpoint; Ronald wanted the graphic to show the area in their territory with the same clause. A solution could be to identify it as disputed but no additional information can be introduced because the hearing before the Supreme Court happened months ago and the parties are awaiting a decision. Mr. Williams did not feel there was much risk in approving the project to move forward. He could not claim there was none, but he saw it as very, very small. As recently as today, Ronald confirmed their intent to sign the agreement as soon as the court decision comes out; the other two entities as well as Edmonds have already approved the agreement. Section 16 of the new agreement states five years notice is required to disengage as a partner. Either a two-year extension to the existing or signing the new agreement binds the parties to participate in capital projects like they have in the past without complaint. Councilmember Buckshnis referred to staff s recommendation to authorize the Mayor to sign all necessary documents between the City and the Department of Enterprise Systems (DES) to delivery this project for the Guaranteed Maximum cost of $26,121,040, but the agreement states the value is $350,000. Mr. Williams said he had not intended to go into the minutia of all the documents that need to be signed. Councilmember Buckshnis relayed her understanding that tonight's approval is the "whole shebang." Mr. Williams agreed. Mr. Taraday said there are a number of documents that need to be signed by the City that get the DES and ESCO process going. If the Council moves forward tonight, he did not anticipate any of those documents coming back to Council for action. The action the Council would be authorizing would be to approve all those necessary documents. He summarized it was approving the funding at $26,121,150; if the Council takes action to provide that funding for this project, the documents take care of themselves. COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, THAT THE CITY COUNCIL HOLD A PUBLIC HEARING AT ITS EARLIEST CONVENIENCE FOR ALL RATE PAYERS OF THE EDMOND SEWAGE TREATMENT PLANT'S PROPOSED INCINERATOR REPLACEMENT AND CARBON RECOVERY PROJECT. Councilmember K. Johnson commented this is a large capital project and whenever the City has a large capital project, the Council always holds a public hearing. Additionally, whenever rates for utilities are increased, there has been public hearing. She did not think Mr. Williams favored holding a public hearing because of the timeline, but she has been discussing this with him for three weeks and the sooner the public hearing is accomplished, the sooner he can move forward on this project. Council President Fraley-Monillas said Councilmember K. Johnson was not necessarily wrong about holding a public hearing, but she wondered how it would be done via Zoom other than how public comments were being done. Mayor Nelson agreed that was his impression. Mr. Williams said a public hearing is required in the code for certain decision; the Council does not hold public hearings on every major capital project. He could envision holding a public meeting next week to take comments from the Edmonds City Council Draft Minutes June 23, 2020 Page 9 Packet Pg. 50 7.2.a public; a public meeting does not require the two weeks' notice required for a public hearing. He was doubtful a full public hearing could be accomplished via Zoom. Mr. Taraday said he was not aware of any prohibition for using Zoom for a public hearing. He was also unaware of any requirement for a public hearing on this project. Councilmember Olson agreed with Councilmember K. Johnson; however, technology and circumstances are challenging. Moreover, she has seen a lot of citizen involvement in this project while this has been a discussion and action item on the Council's agenda for the past several weeks. The project has been on citizens' radar and the public has provided a lot of valuable input. She personally felt citizens who were likely to weigh in have already done so. She could support a public hearing if the majority of the Council preferred that step, but she was comfortable either way. Councilmember Paine liked the idea of a public hearing as long as it could be done effectively using the Zoom technology and done sooner rather than later due to the interest in this project moving forward. She agreed there has been a lot of great public comment. She was amenable to either a public hearing or public meeting on this specific topic as she wanted to ensure the community got their questions answered and had the ability to comment on the rate increase. It was a big and exciting project and a public meeting/hearing would showcase the new technology. Councilmember Buckshnis agreed with holding a public hearing and suggested concentrating on the effect the project will have on ratepayers and 20, 25 and even 30 year bonds. She has talked with a lot of citizens and a lot of questions have been answered. She recommended a 25-year bond as it would lower the rate increase. She supported holding a public hearing due to the effect on rates and citizens' concern about their utility rates. She suggested holding a public hearing on July 7th. Councilmember L. Johnson observed several Councilmembers were interested in holding a public hearing and balancing that with the urgency and timing of this project. She asked if July 71h was doable with regard to the project timing. If the Council held a public hearing on July 7th, Mr. Williams asked if the Council would be prepared to make decision on the same date or would wait a week to deliberate on what they heard at the public hearing which has happened sometimes in past. Once approved, the documents need to be drawn up with any changes, DES signs the documents, Ameresco get their subcontractors to sign, etc. He did not anticipate that process would be concluded before the end of July. Mr. Williams explained no matter what technology was selected, if everyone could agree the incinerator needed to be replaced soon, regardless of whether it was a new incinerator or a pyrolysis system, it would cost about the same amount. If the Council could commit to that level of expense, the discussion regarding how it would be recaptured via rates as well as bonding options could occur later this year. The issue at hand is deciding on the technology and agreeing to move ahead which is separate from the financing. Increases in wastewater rates over the last 6-7 years have been approximately 8-9%/year; this is about a 7% increase. He agreed it was not fun to raise rates but in this instance, a case has been made that it needs to be done and the right technology has been selected. Council President Fraley-Monillas was not willing to commit to cost or to moving ahead until the citizens have had a voice. Although it seems like a small rate increase, that can mean a lot to people on fixed incomes. She was aware the incinerator needed to be replaced, but did not see any urgency to commit to the cost until the Council heard from citizens. She was amenable to either a public hearing or an opportunity for a Zoom open house, but it was not appropriate to commit to the project in advance prior to having citizen input. Councilmember Distelhorst asked the timeline for discussing rates. Mr. Williams expected that would be discussed in late summer/early fall with the budget when any rate adjustments for the City's utilities are Edmonds City Council Draft Minutes June 23, 2020 Page 10 Packet Pg. 51 7.2.a proposed or it could be done sooner. If the Council was amenable to a public meeting, staff could advertise that for next week, add to the materials available on the website, provide phone numbers and email addresses for questions, take comments at a public meeting next week and provide that information to Council. If there were a public meeting or public hearing in two weeks, Councilmember Distelhorst asked what feedback was sought, what elements were changeable/amendable via that input or was it just listening and that input was valuable in the fall. Mr. Williams anticipated there will be a fair number of people who will say this was a good idea; it is environmentally positive and a good step forward. He doubted there would be anyone who said it was a bad idea from an environmental standpoint. He anticipated citizens would be most interested in the finances and if it affected their rates, they likely would voice concern about that. He did not expect to hear about any new technology as the alternatives have been addressed. He anticipated most of the focus of the comments would be regarding any rate adjustments that might be necessary. Councilmember Olson said the motion on the floor is whether to hold a public meeting. Councilmember K. Johnson clarified her motion was to hold a public hearing. Councilmember Olson commented all the option regarding replacement have been studied, there has been a lot of citizen input and the community is on board with this particular approach. Preferences regarding rates and how to finance the bond would be a great subject for a public meeting. There is really is not an option regarding the capital replacement project and O&M costs that looks more financially attractive so the outcome of the public meeting will not be recommending something else. The finances such as how to bond and the amount of the utility rate increase could be separated from the project itself and be the subject of a public meeting. The Council could vote today to move forward with the actual project. Council President Fraley-Monillas disagreed, pointing out citizens do have options, one of which is to do nothing. She understood that was possibly not the best option but there were options for different systems. Assuming the City knows better than citizens negates the importance of their input. With a project this large, it is a smart idea to listen to citizens. She hoped citizens would support the project environmentally, but citizen input is more than just telling them what to think, it is about having a full, open discussion. She did not want to assume the public's only interest would be about funding or a rate increase. She encouraged Council to support holding a public hearing. Councilmember Buckshnis said the Council owes it to the citizens to have a public hearing and it was not possible to separate the project from the funding. Holding a public hearing will only delay the timeline seven days and there can be efforts to fast -track. She supported having a public hearing so the Council could point out to citizens who complain that a public hearing was held. Public hearings are usually held for rate increases and the public has a right to weigh in on this important project. Councilmember L. Johnson said if the Council holds a public hearing, citizens should have an opportunity to weigh in on all elements. A public hearing is more than just hearing people speak so that they don't complain later; it is listening to what they say and processing it which will take time. She was opposed to the Council voting the same night as the public hearing as that would mean she did not take the time to process the public's input. She advocated for delaying a decision for a week after the public hearing. Councilmember Olson said the choice of doing nothing has been addressed in previous meetings and is not an option. When the City reaches 50% in expenditures on maintenance relative to the initial capital investment, the EPA requires replacement or bringing the equipment up to EPA standards. The City would be spending money on that fix instead of investing in a new system. The timing of the low flow is also an issue. She reiterated holding a public hearing on utility rates and the bonding was appropriate but the Council should approve this project tonight. Edmonds City Council Draft Minutes June 23, 2020 Page 11 Packet Pg. 52 7.2.a Councilmember K. Johnson pointed out three weeks ago she made statement that she felt that a public hearing should be held. She restated that to Mr. Williams last week and he stated the same things he has said tonight. The fact that there is a delay is not her fault, but Mr. Williams' fault for not agreeing to do a public hearing and moving quickly because if he had, it would be done by now. Mayor Nelson said City staff does not decide whether or not to hold a public hearing, the Council does. Mr. Williams said he was not opposed to a public hearing but that was one Councilmember asking for a public hearing. Until tonight he had not seen evidence that a majority of the City Council wanted to hold a public hearing. If that was the Council's direction, of course staff would support it. He has provided the reasons why another direction would be better, but to say it was his fault at this point was unfair. Councilmember L. Johnson asked if a public hearing could be held on the fifth Tuesday so a decision could be made at the July 7t' meeting. Mr. Williams answered no. Mr. Taraday said this an optional public hearing; there is no applicable state statute. If the Council wants to hold a public hearing on five days' notice, he not see any reason why that could not be done because it is not a required public hearing. Shortening the notice period to accommodate time for public input but also keep the project on schedule, if that was what the Council wanted to do, was an option legally speaking. A public hearing will not be materially any different than what happened tonight during public comment; the process for participation will be the same and he assumed anybody who wanted to comment likely has already done so by now. Councilmember Distelhorst thanked Mr. Williams, Mr. Immn, Ms. Randolph, and Dr. Parry who have been here week after week, hour after hour providing information at Council meetings and writing lengthy emails in response to questions. He agreed with Councilmember Olson that the facts of the project will not change. Where the public can have input is how to move forward with specifics. He was ready to move forward with the general premise of the project as presented and get the public's input on the aspects of the project that can be improved or tweaked to the benefit of rate payers. Councilmember K. Johnson said she made a simple motion and the discussion has gotten off topic. She suggested Mayor Nelson keep the discussion on topic. Council President Fraley-Monillas expressed support for holding a public hearing as getting the public involved at any point is important. The public could say they do not want to do this project now and wait until next year. If 50 people said that, that would be a consideration. She did not think that would happen but you never know. Councilmember Olson clarified if Councilmembers voted no on this motion, another motion could be made to hold a hearing only on the financial aspects, how to bond and the amount of the utility rate increase. Mr. Taraday agreed that could be done if this motion was defeated. Mayor Nelson asked if the motion needed to state when the public hearing would be held as typically it was in 14 days. City Clerk Scott Passey said the motion was to hold public hearing with no dates. Next week is the fifth Tuesday and the Council typically does not meet on the fifth Tuesday. If the motion contemplates holding a public hearing next week, there will need to be an understanding that there will be a special meeting next week. Council President Fraley-Monillas advised some Councilmembers will not be able to attend as it was a fifth Tuesday. She asked if a public hearing could be held without the Council. Mr. Taraday suggested the maker of motion specify a date; otherwise the date would be left for staff to determine. Councilmember K. Johnson restated her motion: THAT THE CITY COUNCIL HOLD A PUBLIC HEARING AT ITS EARLIEST CONVENIENCE FOR ALL RATE PAYERS OF THE EDMOND SEWAGE TREATMENT PLANT'S PROPOSED INCINERATOR REPLACEMENT AND CARBON RECOVERY PROJECT. Edmonds City Council Draft Minutes June 23, 2020 Page 12 Packet Pg. 53 7.2.a Councilmember Buckshnis asked if there would be a quorum next week if a public hearing was held on the fifth Tuesday. MOTION CARRIED (6-1), COUNCILMEMBER OLSON VOTING NO. Council President Fraley-Monillas asked if there should be a second motion indicating staff have a public comment period at their earliest convenience as she did not anticipate a quorum would be available next week. She asked if the Council needed to be present or could they watch the meeting later or read the minutes, advising otherwise the public hearing will be two weeks from tonight. Mr. Taraday said with regard to the public hearing that the Council just adopted by motion, it would have to happen at a Council meeting. It is up to the Mayor and Council President to determine the date unless the Council directs otherwise. Councilmember Olson reminded that anyone on the prevailing side can make a motion to reconsider. 2. EDMONDS CARES FUND Mayor Nelson said there has been a lot of email traffic among members related to sales tax. He wanted to address that in light of other issues that are being raised and particularly underlying issues that need to be shed to light. He referred to a 6/12/20 email that he was provided from Patrick Doherty originally from Councilmember K. Johnson to Mr. Doherty about interest in pursuing sales tax revenue as one of the determining criterion. He wanted to share the email because context is important. He shared the following quotes from the email: • "I think we need to set aside our personal biases and use criteria that support the economic vitality of Edmonds. Using absolute numbers like sales tax and numbers of employees accomplish that." • "Is it fair to support an Asian owned business instead of a white owned business with the same number of employees? I don't think so. We do not have an affirmative action program." • "I think a sliding scale for sales tax and a sliding scale for employees is fairer." • "Try running your hypothetical spreadsheet with sales tax and without credits for location and racial biases to see what happens." Mayor Nelson said as the money the Council is considering is federal CARES Funds, it is important to understand what Congress intended. For example in the $350 billion Paycheck Protection Program (PPP), Section 1102 of the CARES Act states the Administrator shall issue guidance to lenders to ensure that processing and disbursement of COVID loans prioritizes small businesses that are underserved including socially and economically disadvantaged individuals and women. Socially and economically disadvantaged individuals include Black, Hispanic, Asian, Native American, Asian Pacific American and other minorities pursuant to Section 8 of the Small Business Act. Analysis of the Congressional Research Service on the Small Business Act 8(A) program states, The Small Business Act includes the opportunity to fully participate in our free enterprise system by socially and economically disadvantaged persons is essential if we are to obtain social and economic equality for such persons and improve the function of our national economy. In 1978 Congress amended this to define what socially disadvantaged businesses include, "subject to racial or ethnic prejudice or cultural bias because of their identity as a member of a group without regard to their individual qualities." Mayor Nelson relayed in April 2020 a Brookings Institute report said there are continuous structural and gender disparities in business ownership. Today People of Color represent 40% of the population and only 20% of the nation's business owners with employees, women represent 5 1 % of the population but only represent 33%, of business owners with employees, and large banks approve 60% of loans by white small business owners and only 21% of loans to small Black business owners. Yet since the Great Recession, Edmonds City Council Draft Minutes June 23, 2020 Page 13 Packet Pg. 54 7.2.a between 2007 and 2012, People of Color businesses have added 1.8 million jobs and businesses owned by white males have lost 800,000 jobs. The federal government has long acknowledged the barriers that People of Color face. The reality is you cannot have equality if you don't have equity. The Council has the unique opportunity to prioritize those who face systemic barriers and to have successful businesses and he hoped the Council took advantage of that by implementing the CARES Act recommendations. Councilmember K. Johnson raised a point of order. She took exception to Mayor Nelson reading a private correspondence she had with a director and shaming her in public. It has nothing to do with the Council's decisions regarding the CARES Act funding and she felt he was acting outside is role as mayor, which was to run the meeting, not give testimony and not embarrass people. Economic Development/Community Services Director Patrick Doherty reviewed the whereas clauses in the draft Edmonds CARES Fund ordinance, highlighted the following amendments: • Remove "storefront" in four locations in the whereas clauses • Add "some" following the removal of the second "storefront" Mr. Doherty reviewed the amendments to the Now Therefore section of the ordinance, highlighting the following amendments: • Section 4 o Add "of' and delete "up to" before $300,000 in Section 4(B) o Delete "up to" prior to $50,000 in Section 4(B) o Add the following sentences to the end of Section 4(B): "Grant awards shall be in amounts up to $1,000 for households of one to two members, while grant awards may be in amounts of up to $1,500 for households of three or more members. An additional Snohomish County -based human services organization shall be engaged by the City to assist in administration of the existing Program." o Delete Section 4(C)(i) - "storefront businesses" o Amend Section 4(C)(ii) — to read, `Businesses with One zero to thirty employees (part-time and full-time combined) o In second grouping of roman numerals in 4(C), add paragraph ii that reads, "Particular consideration will be given to those businesses that have not received federal, state or county government assistance, and secondary consideration will be given to those businesses that received lower -than -requested amounts of federal, state or county government assistance;" • Add new Section 5 that reads, "In the case that there is any unused, City of Edmonds allocation from the Federal CARES Act funds remaining one week prior to the Department of Commerce invoice deadline, the amount of that allocation shall be used to purchase personal protective equipment and supplies for use by the City and/or for distribution to direct -service, community - based care centers for the elderly." • Add new Section 8 that reads, "The Administration shall provide the City Council and general public a monthly written report about the amount of aid provided by the City, the purpose and criteria by which it has been distributed, the reimbursement received from the Department of Commerce, and any other pertinent information regarding the grant programs outlined in Sections 4(B) and 4(C) above. • Section 10, remove "storefront" businesses in 7th line Councilmember Distelhorst said Section 8 should replace Section 7 related to monthly reports for both sections 4(B) and 4(C). Mr. Doherty relayed the organizations as well as the Administration will provide monthly reports. He agreed the reporting requirements could be combined into one section. Councilmember Distelhorst advised that was the intent at last week's meeting. Edmonds City Council Draft Minutes June 23, 2020 Page 14 Packet Pg. 55 7.2.a Councilmember Distelhorst referred to the scoring criteria, although not part of the ordinance, he appreciated Mayor Nelson's statement and facts regarding how disadvantaged some businesses are. He suggested in the first criterion, "businesses owned by POC, women, veterans, minorities," a point be awarded for each criteria. For example, a business owned by a woman POC would receive two points versus one point. With regard to the "Received other grants" criterion, he recalled the intent was the greatest consideration be given to businesses that received no money; however, the proposed criterion awards 1 point to a business that received $25,000+. He suggested that level receive 0 points instead of 1 point. With regard to the criterion "located out of the Bowl," and "Creative -sector business in Creative District" he suggested if the intent was to give particular consideration to businesses outside the Bowl, a business outside the Bowl receive two points instead of one. Councilmember Distelhorst requested Mr. Doherty and Mayor Nelson review the criteria again and focus on disadvantaged businesses that the City wants to support and to have continue doing business in the City. Mr. Doherty reviewed the proposed Selection Criteria and Numerical Rating matrix: Criterion Scores Business owned by POC, women, veterans, minorities Yes — 1 No-0 Received other grants $25,000+ - 1 $10,000425,000 — 2 $5,000410,000 — 3 0-$5,000 — 4 Business loss 30-50% — 1 50-70% — 3 70%+ — 5 Located out of the Bowl Yes — 1 No-0 Creative -sector business in Creative District Yes — 1 No-0 Number of employees Under 5 — 1 5-10-2 10-15 — 3 15-20 — 4 20+ — 5 Mr. Doherty explained the Creative District covers most of downtown, but the criterion is related to creative -sector businesses in the Creative District, a substantial subset of the businesses in the Creative District. There are 2,113 business in the City, 933 in the Bowl and only a percentage are creative -sector businesses. With regard to the number of employees, the proposal is that business that have the opportunity to employ or bring back more employees are of greater value at this time. Councilmember Paine relayed she called Mr. Doherty asking questions about the changes she included in her motion but did not see in the final draft. Her motion will change "invoice deadline" to an "expenditure deadline" and extend the time period from one week to ten days, and delete "for the elderly" from the end of new Section 5 as her intent was to distribute PPE and supplies to any direct -service, community based - care centers. Amendment 1 COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND TO REPLACE SECTION 5 WITH THE FOLLOWING LANGUAGE: "IN THE CASE THAT THERE'S ANY UNUSED, CITY OF EDMONDS ALLOCATION FROM THE FEDERAL CARES ACT FUNDS REMAINING TEN DAYS PRIOR TO THE DEPARTMENT Edmonds City Council Draft Minutes June 23, 2020 Page 15 Packet Pg. 56 OF COMMERCE EXPENDITURE DEADLINE, THE AMOUNT OF THAT ALLOCATION SHALL BE USED TO PURCHASE PERSONAL PROTECTIVE EQUIPMENT AND SUPPLIES FOR USE BY THE CITY AND/OR FOR DISTRIBUTION TO DIRECT -SERVICE, RESIDENTIAL -BASED CARE CENTERS." Councilmember L. Johnson raised a point of order that there had not been a motion to approve the ordinance. Mr. Taraday that was typically done, but the Council did not always abide by that convention. He discouraged the Council from getting hung up on form over substance. If the Council wished, it would be in order to make a main motion first. Councilmember Distelhorst asked if the main motion made last week carried over. Mr. Taraday answered the motion was continued to a date certain so that main motion is pending. Therefore, Councilmember Paine's amendment is in order. Main Motion carried over from the June 16, 2020 meeting: COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE PROPOSED ORDINANCE, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, DECLARING AN EMERGENCY AND CREATING A NEW EDMONDS CARES FUND WHICH SHALL BECOME EFFECTIVE IMMEDIATELY. Action on Amendment 1 AMENDMENT CARRIED UNANIMOUSLY. Amendment 2 COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY- MONILLAS, TO AMEND THE WHEREAS THAT BEGINS, "WHEREAS MANY LOCAL RESIDENTS IN LOWER INCOME HOUSEHOLDS, INCLUDING THOSE AT OR BELOW 60% OF SNOHOMISH COUNTY MEDIAN INCOME..." TO REPLACE "MANY" WITH "SOME." Councilmember L. Johnson said with that change, it would match the preceding whereas clause that refers to "some businesses in Edmonds." Action on Amendment 2 UPON ROLL CALL, MOTION CARRIED UNANIMOUSLY. Councilmember L. Johnson agreed with Councilmember Distelhorst that in the criterion "received other grants," $25,000+ should be 0 points. She suggested the range of $10,000 - $25,000 was quite large and suggested 0 points for $25,000+, 1 point for $13,000 - $25,000 and 2 for $10,000 - $15,000 and so on. With regard to the number of employees criterion, she said someone with 20+ employees who only had a 30% business loss and someone with under 5 employees with a 70% loss would get the same number of points even though there was a larger business loss. She suggested balancing that. She suggested the number of employees criterion be changed to 0 points for under 2 employees, 1 point for 2-10 employees, 2 points for 10-20 employees and 3 points for 20+ employees. Mr. Doherty agreed the criteria could be tweaked. With regard to a business that had a really high loss but lower employees versus a business with less loss and more employees, it was not necessarily a wash because there were multiple factors in the scoring. That was the point, just because someone had more employees or had a higher business loss, they would not necessarily receive a grant. He referred to his analysis of the criteria using 400 hypothetical businesses. Councilmember Buckshnis appreciated the report from Wellspring about the applications. She was confused by the City would now be paying an administrative fee when the original proposal was a passthrough. She asked why the CARES Act funds were not going to be a passthrough. Mr. Doherty recalled Edmonds City Council Draft Minutes June 23, 2020 Page 16 Packet Pg. 57 7.2.a that was introduced at last week's meeting although maybe not voted on. He agreed it was not part of the first $100,000 for the Housing and Supplementary Relief Fund and the City was fortunate to find two agencies willing to work for no fee. There was discussion at last week's meeting that it made sense to include a small overhead fee if there were three agencies and the amount was increased by $350,000. Staff may have taken that discussion to heart without it being expressly voted on. It does make sense to ask the organizations the minimum amount they need, and in good faith to give them some amount. Councilmember Buckshnis said the minutes indicate that was never voted on. She said that is an administrative issue; if the Administration feels a small administrative fee is appropriate because the amount has increased from $100,000 to $300,00, that is the Administration's prerogative. She requested the Council be informed. Councilmember Buckshnis found it interesting that applications were submitted from zip codes that were not in Edmonds. She asked if it was clear to the organizations who are accepting applications that the funds are to be distributed to Edmonds residents. Mr. Doherty answered in the State grants that were administered by the Snohomish County Economic Development, many people had an Edmonds zip code but did not live in the city limits. That application effort received 133 total applications, 10 of which were not actually in Edmonds. A Zoom meeting was held with the organizations about verifying addresses utilizing an online webtool to determine if an address was in Edmonds. The organizations volunteered to do that work themselves for no compensation because they are trying to protect the applicants identity as much as possible. Councilmember Buckshnis said the organization should receive a fee, even for the $100,000. Mr. Doherty relayed the organizations indicated they are already under contract for the $100,000 and are okay not receiving a fee for that. Councilmember Buckshnis agreed with Councilmember Distelhorst that a woman POC business owner should receive two points rather than one. It is important to recognize ethnicity and heritage as well as gender. Amendment 3 COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-MONILLAS, TO AMEND TO REPLACE THE CURRENT SECTION 7 AND 8 WITH A SECTION 7 THAT READS: "ANY ORGANIZATION ASSISTING THE CITY IN PROVIDING EMERGENCY AID UNDER SECTION 4(B) SHALL PROVIDE A MONTHLY WRITTEN REPORT TO THE CITY. THE ADMINISTRATION SHALL PROVIDE THE CITY COUNCIL AND GENERAL PUBLIC A MONTHLY WRITTEN REPORT ABOUT THE AMOUNT OF AID PROVIDED BY THE CITY, THE PURPOSE AND CRITERIA BY WHICH IT HAS BEEN DISTRIBUTED, THE REIMBURSEMENT RECEIVED FROM THE DEPARTMENT OF COMMERCE, AND ANY OTHER PERTINENT INFORMATION REGARDING THE GRANT PROGRAMS OUTLINED IN SECTIONS 4(B) AND 4(C) ABOVE." Action on Amendment 3 MOTION CARRIED UNANIMOUSLY. Councilmember Paine asked Mr. Doherty to describe the recruiting and phasing process for how this will be operationalized. Mr. Doherty answered if the Council approves the ordinance tonight, there will be a press release, announcement on the website and social media and as well as a flyer in five languages distributed by staff. He learned last week that Snohomish County has released another grant program, a second phase of the Business Relief, Recovery and Resiliency (R3) grants. The recipients of the first round of grants will be notified tomorrow and then applications for the new grant are due Friday with decisions issued on July 13th. Since one of Edmonds' criterion is what other assistance businesses have received, it may make sense to advertise but not make decisions until Snohomish County makes their decisions which Edmonds City Council Draft Minutes June 23, 2020 Page 17 Packet Pg. 58 7.2.a would delay things about two weeks. He recognized the City did not want to delay but it was important not to double the grant awards from the county and city. Councilmember Paine said that makes some sense. She was stunned that the State, who handles business licensing does not have solid email addresses for businesses. Mr. Doherty said the email addresses the City has will be used which is about 50-60%. Council President Fraley-Monillas referred to the first selection criterion, "business owned by POC, women, veterans, minorities" and asked how minority differed from POC. Mr. Doherty answered there are other minorities in addition to POC, such as disabled individuals, LGBTQ individuals, etc. Council President Fraley-Monillas suggested adding parentheses with that information. Mr. Doherty said the online application portal is very explanatory, the matrix is simply a summary. Council President Fraley-Monillas suggested for each of the categories that someone fits into in the business ownership criterion, they should receive one point. Mr. Doherty said in looking at what the state, county and nearby cities are doing, their question on the application was yes or no. Having one point for each could sway the criteria and would become a big percentage of the total. The total possible points is 17 and adding a point for each category in the business owner criterion could have a large impact. Staff is still operationalizing how the scoring will work. He suggested a 0, 1, 2 scoring for that criterion. Council President Fraley-Monillas understood that could be a total of four points for that criterion, but it seems to match the criteria in the federal guidelines. She suggested looking at that criterion more closely, commenting if someone fits that criterion, they should get some level of preference. Councilmember K. Johnson commented there is a range of points between 3 and 17 and depending on how the pointes are added, a single point could be worth 6% if there is a full 17 and if there were 6 points with a 3 point advantage, that is 50%. In reflecting on how transportation contracts are scored, after the scoring is completed, a 10% bonus is awarded to a woman -owned or minority -owned enterprise. She asked if using that criterion as a bonus had been considered. Mr. Doherty said that was not the proposal, giving points is a bonus. Amendment 4 COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER OLSON, TO REPLACE THE LANGUAGE IN THE FIRST CRITERION AND USE A PERCENTAGE BONUS THAT WOULD BE ADDED TO THE RESULTING SELECTION CRITERIA IF A BUSINESS IS ANY OF FOLLOWING, A) OWNED BY PEOPLE OF COLOR, WOMEN OR VETERANS, B) LOCATED OUTSIDE THE EDMONDS BOWL, OR C) A CREATIVE SECTOR BUSINES WITH THE STATE -CERTIFIED EDMONDS CREATIVE DISTRICT. Councilmember K. Johnson commented this a very sensitive concept; the bonus could be 10% or 20% or whatever is fair. The scoring needs to be above reproach and be fair to all business owners. She was concerned that the points were not a consistent level and it depended on the number of points a business starts with and how many they receive and could range from 6% to 50% and that was not what we want. Councilmember Paine asked if Councilmember K. Johnson was proposing a 10% bonus for each category or a single 10% bonus if a business met one of the categories in that criterion. Councilmember K. Johnson answered a single 10% bonus. Mr. Taraday said Councilmember K. Johnson emailed him that motion prior to the meeting and he shared his screen to illustrate the effect it would have on the ordinance: • Delete subsections d and e • Add subsection f with the language provided by Councilmember L. Johnson Mr. Doherty said if someone received a lower score because they received a fair amount of grants already, their business loss was the qualifying amount and maybe they have a smaller number of employees, a 10% Edmonds City Council Draft Minutes June 23, 2020 Page 18 Packet Pg. 59 bonus would not help them much and actually would be disadvantage by a system that adds percentage to a lower score versus the proposal whereby they would receive additional points. Council President Fraley-Monillas did not support motion as she believed the way staff has proposed the scoring is fairer for businesses that have had the biggest losses and the most struggles. This is not a transportation project, this is related to businesses and people surviving the effects of the virus. Councilmember Buckshnis agreed way the way the scoring was written was preferable and it starts to get muddied by adding a 10% bonus as the 10% would differ based on a business' total points. Action on Amendment 4 MOTION FAILED (1-6), COUNCILMEMBER K. JOHNSON VOTING YES. COUNCILMEMBER BUCKSHNIS CALLED THE QUESTION. Councilmember K. Johnson said she had another amendment. Council President Fraley-Monillas raised a point of order that the question had been called and that was not debatable. Mr. Taraday advised the call for the question had not been seconded. COUNCIL PRESIDENT FRALEY-MONILLAS SECONDED THE CALL FOR THE QUESTION. Mr. Taraday advised the vote to call the question required a super majority vote. Councilmember Olson raised a point of order, that Councilmember K. Johnson advised she had another amendment prior to the motion to call the question. COUNCILMEMBER BUCKSHNIS WITHDREW THE CALL FOR THE QUESTION. Amendment 5 COUNCILMEMBER K. JOHNSON MOVED THAT CONSIDERATION BE GIVEN TO BUSINESSES WITH HIGHER SALES TAX PAYMENTS TO THE CITY. MOTION DIED FOR LACK OF A SECOND. Action on Main Motion, Approval of Ordinance No. 4189 as amended UPON ROLL CALL, MOTION CARRIED (6-1), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS DISTELHORST, BUCKSHNIS, OLSON, PAINE AND L. JOHNSON VOTING YES; AND COUNCILMEMBER K. JOHNSON VOTING NO. 9. STUDY ITEMS 1. BOYS AND GIRLS CLUB BUILDING USE AGREEMENT ADDENDUM NO.1 This item was removed from the agenda under Agenda Item 4. 2. YOUTH COMMISSION ORDINANCE AMENDMENTS Deputy Parks & Recreation Director Shannon Burley reviewed: • Youth Commission Background o June 2018 - Council established City's first Youth Commission o December 2018 through June 2019 - two rounds of interviews and appointments by Council o Commission consists of 11 positions of 1-year terms o Six commissioners departing, five remaining Edmonds City Council Draft Minutes June 23, 2020 Page 19 Packet Pg. 60 7.2.a o June 2020 recruitment and appointments delayed due to COVID impacts Ordinance Amendments 1. Expand term from 1-year to 2-years -Commissioners need more time. o It takes more than one year to have the kind of impact these incredible students aspire to have o Having current members re -apply takes time away from their ability to complete spring / summer projects for the Youth Commission o Proposed Solution: ■ Focus recruitment on incoming sophomores and Juniors; automatically place students into 2-year terms - eliminating the need to reapply if returning and in good standing 2. Align Commission activity with academic calendar - Summer is down time for family, vacation and mental break o Assembling the Youth Commission in July and August has proven difficult (often due to family vacations not within the Youth Commissioners control) o Difficult to get a quorum, difficult to make significant progress on projects. Further, most of their outreach is to peers, who are also not in school o Proposed Solution: ■ Meet the first and third Wednesday of each month September -June. July and August meetings will be considered Special Meetings 3. Recruitment change from spring to fall - fall recruiting better than spring o Spring time is very busy for students with finals, prom, theater presentations, graduation prep and so much more o Recruiting and seating members in June, right before summer break is an awkward start to their experience o It is difficult to kick off a great project or capitalize on momentum o Proposed Solution: ■ Recruit when school starts up, students are picking clubs to join and signing up for extracurricular activities. Seat members in October; will lose some to graduation but will enable a school year of productivity. With adoption of this amendment the following positions would be filled in the fall: o Seat 3 - Council Member Distelhorst o Seat 4 - Council President Fraley Monillas o Seat 5 - Council Member Buckshnis o Seat 8 - Council Member L. Johnson o Seat 9 - Mayor Nelson o Seat 11 - Alternate - Mayor Nelson In addition, with adoption of this amendment the following position would roll over into next year without requiring a new application process and maintaining continuity of the work being done: o Seat 1 - Owen Lee, Secretary - Mayor Nelson o Seat 2 - Sydney Pearson - Council Member K. Johnson o Seat 6 - Jacob Sawyer - Council Member Olson o Seat 7 - Caitlin Chung, Treasurer - Council Member Paine o Seat 10 - Brook Roberts - Alternate - Mayor Nelson Staff s recommendation: forward amended ordinance to Consent Agenda, authorizing the Mayor to sign. Councilmember Olson referred to the chart of Appointing City Council Positions and Corresponding Edmonds Youth Commission Positions on packet page 168 and suggested while the Council was making other changes to the ordinance, Council positions be lined up with the corresponding Youth Commission positions to make it simpler. She asked whether there was any value or purpose to the existing disjointed number pairing. Ms. Burley answered the Mayor appoints position 1 so Council appointments begin with Edmonds City Council Draft Minutes June 23, 2020 Page 20 Packet Pg. 61 7.2.a Youth Commission position 2. If the intent was simply clerical related to changing the numbers, it would be relatively easy, but reassigning commission members would be more complicated and it would change which Councilmembers appoints new commissioners in the fall. She was unsure of Councilmember Olson's intent. Councilmember Olson said it was an opportunity when other changes are being made to line up the numbers. Ms. Burley said the intent is not to require returning members to reapply in the fall. Mr. Taraday explained the term length was originally unknown and there was a decision to bracket the Mayor's appointments on either side of the Council's appointments on the theory that commissioners terms might run with the Council positions and the Mayor's appointments would not occur at the same time. There was no real reason to retain the current numbering. Councilmember L. Johnson agreed with and appreciated Ms. Burley's proposed amendments to the ordinance, based on her short amount of time with the commission, but more so as a parent of two high school students. The changes are appropriate for the reality of the life of high schoolers and will make for a stronger Youth Commission and the ability to carry out their ideas and it would be a shame not to give them time to bring their ideas to fulfillment. She encouraged the Council to move the amendments to the Consent Agenda. Councilmember Paine agreed with proposed changes and moving the amendments to the Consent Agenda, commented from what she has seen, the Youth Commission does awesome work. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO EXTEND THE MEETING UNTIL 10:20 P.M. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER OLSON MOVED TO ALLOW THE ADMINISTRATION TO MAKE THE CHANGE TO LINE UP THE COUNCIL POSITIONS AND THE CORRESPONDING EDMONDS YOUTH COMMISSION POSITIONS HOWEVER THEY FEEL THE NEED TO DO THAT SO IT DOES NOT MESS UP ANYBODY'S CONNECTIONS. MOTION DIED FOR LACK OF A SECOND. It was the consensus of the Council to forward the amendments to the Consent Agenda. 3. DSHS DEVELOPMENT DISABILITIES ADMINISTRATION INTERLOCAL AGREEMENT RENEWAL Parks, Recreation & Cultural Services Director Angie Feser explained this is the renewal of an Interlocal Agreement (ILA) between the City of Edmonds and the Washington Department of Social and Health Services for the Respite in Community Settings Program. This program, with the assistance of a caseworker, places disabled individuals into Edmonds recreation programs of their choosing and after completion of the recreation program, the City is reimbursed by DSHS. This program, which been in place since 2012, usually has less than a dozen participants in a year. Participants attend taekwondo, fitness and other summer programs. She requested the Council move this to the Consent Agenda. It was the consensus of the Council to forward the ILA renewal to the Consent Agenda. 4. JUNE FINANCIAL REPORT Acting Financial Director Dave Turley advised the information provided tonight will address the budget impacts from the COVID-induced crisis. He suggested keeping it at a high level rather than getting into the details like with monthly reports. When he talks about finances, he likes to talk about more than the numbers, he likes to explain why they are what they are and where they came from. He noted no one knows what the local economy will be like in two, four or six months. At this point enough specific expenditure cuts have been identified to get through this year without furloughs or layoffs. Edmonds City Council Draft Minutes June 23, 2020 Page 21 Packet Pg. 62 7.2.a Mr. Turley relayed people often ask why Edmonds in a good enough situation that the City is not considering furloughs and layoff like neighboring cities and whether the City is financially sound and paying attention to finances. With regard to revenue structure, he pointed out not every city is the same; neighboring cities can have the same population and square miles but very different revenues and expenses. Some revenues are very stable year-to-year and others are quite volatile. Sales tax is one of the most volatile of the major revenue sources. Other cities in this area with big shopping malls may be about the same population as Edmonds, but their General Fund gets approximately 42% of its revenue from sales tax; Edmonds gets 19% of its revenue from sales tax. Mr. Turley explained property tax is a very stable revenue, the City nearly always collects 100% of property taxes. Utility tax is also very stable revenue source. If Edmonds were to lose 50% of the sales tax revenue in year, which would be a huge drop, that would be about $4 million, a very small part of the General Fund. In a city where sales tax revenue is 42% of the General Fund, General Fund revenues disappear almost overnight in an economy like what is experienced right now. Edmonds has a higher percentage of stable revenues and a lower percentage of volatile revenues. That means when the economy is doing well, those other cities are getting rich and have big General Funds; Edmonds just plugs along. When the economy does poorly, those other cities drop off the cliff and Edmonds continues to plug along. The current economy doesn't affected Edmonds as much as it has some cities in the area. Mr. Turley displayed a graph of General Fund Revenues, advising General Fund revenues for the five months ending in May are $1.3 million behind where they were this time last year. Although that sounds like a lot, he assured it was really not, because $600,000 of it is property taxes which are behind due to Snohomish County's two month extension for residents to pay property taxes. Citywide from January through May revenues are only $175,000 different than this time last year, the City has collected approximately $35 million citywide which is only $175,000 different than last year, another example of the City's stability. General Fund YTD actual revenues through May are $17.5 million, the budget YTD is $19.1 million, about $1.3 million below, but most of that is property taxes which he expected to be paid next month. Sales taxes are about $195,000 below this time last year, through May the City has collected 96% of budget in sales taxes. YTD REET revenues through May were budgeted at $2.7 million. REET revenues are the source for a great deal of project funding such as Civic Field, the waterfront project, etc. The more REET revenue the City collects, the less that the General Fund has to contribute to those projects. REET revenue collection through the end of May is $198,000; the budget was $173,000 so REET revenue is ahead of last year, a good sign for that revenue stream. Mr. Turley displayed an Updated Forecast for revenue and expenditures that included the amended budget, May's forecast, and a more optimistic and a less optimist June forecast. The more optimist forecast illustrates a loss of $3 million instead of $4 million. The less optimist forecast illustrates if things went really bad over the next several months, it is possible $6 million in General Fund revenue could be lost. Approximately $6.2 million in expenditure reductions (without furloughs and layoffs) have been identified if the economy went extremely bad. Those reductions include: • General Fund o Supplies and professional services - $1.2M o Positions remaining vacant, travel, training - $1.3M o Reduction in capital projects to be funded out of General Fund this year — $3M o Total: $5.5M • Non General Fund Edmonds City Council Draft Minutes June 23, 2020 Page 22 Packet Pg. 63 7.2.a o Supplies and professional services - $100,000 o Specific items such as vacant positions, etc. - $600,000 o Total $700,000 Councilmember Buckshnis requested Mr. Turley share the Updated Forecast with the City Council. She complimented him on the investment portfolio, pointing out the investments dropped from $63 million to $60 million. She was interested in where the approximately $2.3 million went in the investment portfolio. Mr. Turley answered investments and bonds went down over the last few months, most of it due to interest rates dropping so people were calling their bonds. At the same time, the rate that bonds were dropping was faster than the State pool was dropping so money was left in the State pool because the rate was higher. Cash is either in bonds or investments, the State pool or the checking account. If bond investments reduce, it means investments in the State and County pool went up. Council President Fraley-Monillas expressed appreciation for the report. She relayed the Council needs to have a budget retreat soon and she was uncertain how to accomplish that other than perhaps on Zoom. She asked Mr. Turley if he had considered timeframes for a budget retreat. Mr. Turley relayed staff is planning a budget kickoff July 6; that can be either staff only or staff and Council and call it a budget retreat. Council President Fraley-Monillas offered to discuss it with Mayor Nelson. 5. WAIVING RENT PAYMENTS FOR THE CHAMBER OF COMMERCE FOR JULY- SEPTEMBER 2020 Council President Fraley-Monillas proposed waiving three months of the Chamber's rent. She relayed the Chamber is experiencing extreme financial issues and are considering furloughs and layoffs while working hard to keep businesses open. The Chamber has not been able to hold their normal fundraising events like the Taste, the Car Show or the 4th of July and are struggling to keep their doors open. If the Chamber does not stay open, there is discussion about it becoming a volunteer organization. While that is great, she was unsure the same events would be possible in the future with a strictly volunteer organization. She understood the City cannot support the Chamber, but the City could waive their rent similar to rents that were waived for tenants at the Frances Anderson Center. She suggested waiving their rent for July, August and September; that is only approximately $2200; not a lot to the City, but it may mean a lot to the Chamber. Councilmember Olson said she has been concerned in the past with throwing the words "community partner" around loosely. By definition, the Chamber has been a community partner for the City; many of the events that people think are City events are actual Chamber events. It takes some staff to mobilize all the volunteers involved in the events that Edmonds citizens enjoy and associate with the City's identity. She proposed waiving the Chamber's rent for six month instead of three months. Councilmember Distelhorst agreed this was a great idea and was sorry the Council had not discussed it sooner. He expressed support for waiving the rent for three or six months, finding both reasonable. Councilmember Paine echoed Councilmembers Distelhorst and Olson's comments, pointing out the Chamber adds a lot to the community. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER OLSON, TO NOT CHARGE THE CHAMBER OF COMMERCE RENT FOR SIX MONTHS, THROUGH THE END OF THE YEAR. Councilmember Buckshnis noted there were funds included in the 2020 budget for the Chamber for the first time. She expressed support for the motion. Edmonds City Council Draft Minutes June 23, 2020 Page 23 Packet Pg. 64 7.2.a Councilmember K. Johnson raised a point of order, this is a discussion item and the correct action is to move it to the Consent Agenda, not to take a vote tonight. City Attorney Jeff Taraday agreed it was listed as a study item on the agenda, but the Council is not bound by the designation of study and action items if it does not want to be. COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER PAINE, TO EXTEND THE MEETING FOR 10 MINUTES. MOTION CARRIED UNANIMOUSLY. Councilmember Olson said forwarding it to the Consent Agenda would work. The City has provided funds to the Chamber Foundation to administer grants and she asked for confirmation that that was not a gift of public funds. Mr. Taraday responded several Councilmembers have articulated the important way in which the Chamber benefits the community at large. It is clear from the Council's deliberations that the waiver of rent was intended to benefit the community and the City of Edmonds as a whole and not a private benefit to the Chamber. Although the Chamber incidentally benefits, the purpose was to benefit the community and therefore would be allowed. Council President Fraley-Monillas advised the City gave the Chamber $10,000 early this year. That was a good start and waiving their rent was the least the City can do. The Chamber is a private business, the same as the BID, DEMA or other organization, but waiving their rent is a minimal thing the Council can do. She summarized it was not a lot but it may help. MOTION CARRIED (6-0-1), COUNCILMEMBER K. JOHNSON ABSTAINED. 10. MAYOR'S COMMENTS Mayor Nelson relayed the governor announced the Washington Secretary of Health is issuing an order mandating masks for all Washington State effective on Friday. Every Washingtonian in an indoor or outdoor public space when unable to physically distance from others will be legally required to wear a face covering or mask. Mayor Nelson announced there will be another Pedestrian Friendly Main Street this weekend, expanded to include the roundabout around 5th Avenue as well as a one hour extension on Saturday. 11. COUNCIL COMMENTS Councilmember Paine expressed huge thanks to the community members who emailed Councilmembers. The discussion regarding the CARES Act funding has been vibrant which means it is very needed. She looked forward to distributing the funds to community members and businesses. The pedestrian street was a big hit and it was great to see people out. She supported extending the closure up 5th Avenue almost to Walnut on half the street to allow some vehicle travel. Councilmember Paine expressed appreciation for everyone hanging in. This has been a tough week for members of the community who are People of Color. People are doing the best they can and learning as much as can; it is important work with many youth as leaders. She liked seeing the focus on the Youth Commission tonight. Councilmember K. Johnson said in listening to a lot of the speeches over the last two weeks she was reminded by one speaker that there are ways to participate in making the community a more equity place, 1) fill out the census; the census is very important for determining how federal and state funds are allocated, and 2) register to vote and vote because your vote counts and all government is local. Edmonds City Council Draft Minutes June 23, 2020 Page 24 Packet Pg. 65 7.2.a Councilmember Distelhorst reported last week along with Councilmember Paine, he was proud to march behind student leaders from the Edmonds School District Black Student Unions. He hoped the School Board and faculty listen to and work with students. Like Councilmember L. Johnson he now has a high school student; kids need to feel safe, feel seen and to know that they are part of the district and its curriculum. Councilmember Olson referred to cancel culture or call out culture; it can be seen watching Council meetings, on social media, virtually everywhere and it's sad. It has ruined days, sometimes ruins lives and notably no changes of heart for the better. She relayed her favorite quote from a character in "The Art of Fielding" who is speaking at a funeral who says of the deceased, "You told me once that a soul isn't something a person is born with but something that must be built, by effort and error, study and love. Councilmember Olson said everyone is on a journey and asked that everyone dig deep, find their grace and kindness, keep it out and spread it around. Council President Fraley-Monillas pointed out all emails are public, they are not private. She requested a copy of the email read by Mayor Nelson to see the complete context. She recalled one statement from the email, that it was unfair to support an Asian owned business instead of a white owned business with the same number of employees. Having an Asian Pacific Islander family and an Asian Pacific Islander child sleeping in the other room, she was greatly offended by the email and said everyone on the Council should be offended. With respect to the earlier discussion, Councilmember L. Johnson said diversity is a big part of what makes the community better, both diversity in individuals and diversity in businesses. She had faith that most share her viewpoint. Thinking that was not enough; ongoing work must be done create a more welcoming, safe, inclusive and equitable Edmonds for all. She looked forward to digging down and getting to work on this with the Council and the community; it will be hard work but it is important. 12. ADJOURN With no further business, the Council meeting was adjourned at 10:31 p.m. Edmonds City Council Draft Minutes June 23, 2020 Page 25 Packet Pg. 66 7.2.a Public Comment for June 23, 2020 City Council Meeting: 6/23/20 Ken Reidy, Subject: Public Comment for the June 23, 2020 City Council Meeting The June 16, 2020 Council Meeting was confusing. Councilmember Distelhorst's motion about public comments made sense, with the exception of his mention of Agenda Item 5. As there were two different Agenda's - I was unable to tell which Item 5 he was referring to. Things got more confusing after Councilmember KJohnson started talking. Councilmember Buckshnis asked if Councilmember KJohnson was amending Councilmember Distelhorst's motion. Nobody seconded Councilmember KJohnson's motion to amend - Councilmember Olson stated she would support an amendment if a motion to amend had been made. Councilmember Buckshnis did not second Councilmember KJohnson's motion to amend but later in the meeting, Councilmember Buckshnis withdrew her second after Councilmember KJohnson withdrew her motion. Councilmember LJohnson confused it further by saying she supported Councilmember Distelhorst's amendment when he had never made an amendment - he had made a main Motion. After Councilmember Buckshnis asked about 4.1 and 5.1, Councilmember Distelhorst had his hand raised to clarify but the Mayor gave the floor to City Attorney Taraday instead of Councilmember Distelhorst. Mr. Taraday confused everything further by only discussing part of Councilmember Distelhorst's motion - leaving out the part of his Motion that dealt with email options and the 450 words. Then Council President Fraley-Monillas acted like 4.1 had already been passed. She had to be corrected. After Councilmember Distelhorst's motion was finally voted on, the Mayor announced that 4.1 was the next item even though 4.1 had just ended. It was all very hard to follow. Later in the meeting, Agenda item 8.1, a study item, was completely forgotten about. I think I know where things ended up regarding Councilmember Distelhorst's Main motion, but I can't be sure because the draft meeting minutes are not in the Agenda Packet for the June 23rd meeting. I am concerned that Council has not complied with part of the Governor's proclamation since March 24th. The Governor's proclamation states meetings must provide the ability for all persons attending to hear each other at the same time. That requirement is not accomplished by placing public comments in the meeting minutes that come out in draft form 3 or 10 days after the meeting. The public comments should have been read out loud since March 24th or should have been displayed on the website so all people attending the meeting were effectively able to hear each other at the same time. This problem may go away after the Proclamation period ends - but until it does, I think Council should read the 450-word comments out loud. The City Clerk can do this if Council wants to prevent the public from being confused as to who is making the comments. Hope this helps. 6/22/20 Barbra McLain, Subject: Cares Act Spending I want to thank you so much for taking extra time to deliberate the best way to spend the CARES Act money. I understand that there are many needs in this community and you could spend two or three times as much and still not meet those needs. I am writing this email to urge you to spend as much of it as possible on housing and supplemental relief. When we invest in people and families, they are able to invest in our local businesses and community. We know that the money that is spent keeping families in their housing will be spent in the Edmonds community and give residents the direct assistance that they need. Thank you for your consideration. Edmonds City Council Draft Minutes June 23, 2020 Page 26 Packet Pg. 67 7.2.a 6/22/20 Ella Doo, Subject: CARES money I encourage the city council to support low income residents at least a minimum $350K level. Let's keep dollars given to Edmonds with its residents. 6/22/20 Stan Gent, Subject: June 23rd Council Meeting; Agenda Item 8-1. Sewage Treatment Plant Written Comments On behalf of Edmonds Interfaith Climate Action (ICA) we submit the attached public comments for your consideration. While you may hear from staff that this has been looked into before we believe that with the correct technical and financial support is should be seriously considered. Neighboring Edmonds Port and other private facilities represent some of the larger consumers of natural gas in Edmonds. ICA History Study of a letter by Pope Francis urging "Care for our Common Home" inspired an inter -denominational movement in Edmonds that grew into Interfaith Climate Action (ICA). As world leaAers met to create the climate agreement known as the Paris Accord, ICA held its kick-off event. Around 100 people participated in a prayer service and candlelight procession through the streets of Edmonds, in support of the world elimate pact, adopted on December 12, 2015. For further information or to make at— deductible donaiiou, contact 9av6.hae1aakeVy hoo.eom Sample ICA Activities Taming Bigfnot Edmonds was a major community -wide ICA project. The 2018 event aimed at helping resident. determine their household'. carbon footprint and set a goal to help reduce it, while having fun at the same time. "Raising Our Voices, "a 2017 Forth Day event featured a sing -in led by Irthiugs, and a speaker representing youth suing Washington State for faili ng to protect their future. Other events include movies and discussions for World Water Day. ICA was a major catalyst in the decision for the Edmonds Senior Center to use 100% dean energy when built in 2020. ICA meetings are held on the second Thursday of each month. INTERFAIT11 CLIMATE ACTION AlISSION ST1M_M'NI' Interfaith Climate Action brings together people from diverse faith traditions to advocate for the moral imperative of treading a just and sustainable world Edmonds City Council Draft Minutes June 23, 2020 Page 27 Packet Pg. 68 7.2.a ISEWAGE TREATMENT AND WASTE HEAT RECOVERY AND REUSE 1. SITUATION The City of Edmonds is currently planning to replace its aged sewage solids incinerator in downtown Edmonds. At the same time, the City of Edmonds is seeking ways to become a sustainable community by lowering carbon emissions. The downtown sewage treatment plant could be a source ofwaste heat recovery replacing use of natural gas at neighboring, high gas usage, locations like senior residences, hotel, gymnasium and other adjacent facilities. 2. WHAT IS DISTRICT HEATING District energy is a proven technology that has been around for decades. Most major cities have a district energy system and landmark buildings around the world receive thermal energy from a district system. District heating is an underground Infrastructure asset where thermal energy is provided to multiple buildings from a central energy plant or plants. Steam or hot water produced at the plant is transmitted 2417 through highly insulated underground thermal piping networks. The thermal energy is transferred to the building's heating system, avoiding the need for boilers in individual buildings. District heating can help improve energy efficiency, reduce emissions, simplify building operations and maintenance, serve as vital infrastructure, and provide high quality jobs. Because thermal energy is delivered to buildings in a usable form, customers avoid installing expensive boilers and avoid costs for operations, maintenance, repair and replacement. District heating service simplifies building operations, allow customers precise control over heating and provides flexibility to adapt as occupant needs change or building efficiency improves. The critical advantage is that connecting multiple buildings to a district system creates economies of scale that enable the deployment of more Edmonds City Council Draft Minutes June 23, 2020 Page 28 Packet Pg. 69 7.2.a efficient, resilient local energy resources. This scale also enables integration of cleaner options waste to energy which could significantly cut emissions unachievable on a building by building basis. District heating networks are useful energy infrastructure assets for cities, communities, and campuses. 3. INTERFAITH CLIMATE ACTION1 BELIEVES... 1. Waste heat recovered from sewage incineration is a proven technology used in many locations in North America and around the world. https://www.districtenergy.org/home 2. Waste heat recovery and reuse from Edmond's downtown sewage treatment facility. could significantly reduce carbon emissions. 3. Low natural gas pricing and lack of carbon pricing combine to make waste heat recovery and reuse financially difficult today. The planned retrofit of this plant is an opportunity to design it for waste heat recovery so it can be used if not today then certainly for the future. 4. District heating infrastructure is well positioned to be a utility service owned by a municipality to the benefit of it citizenry. I MISSION STATEMENT: Interfaith Climate Action brings together people from diverse faith traditions to advocate for the moral imperative of creating a just and sustainable world. VISION: Interfaith Climate Action envisions a courageous local community leading the way in creating a healthy, just, thriving world. End of minutes for 6/23/20 Edmonds City Council Draft Minutes June 23, 2020 Page 29 Packet Pg. 70 7.3 City Council Agenda Item Meeting Date: 07/7/2020 Approval of claim, payroll and benefit checks, direct deposit and wire payments. Staff Lead: Dave Turley Department: Administrative Services Preparer: Nori Jacobson Background/History Approval of claim checks #242681 through #242781 dated June 25, 2020 for $2,440,198.91, claim checks #242782 through #242877 dated July 2, 2020 for $284,389.96 and wire payments of $16,191.10 and $417.67. Approval of payroll checks #64242 through 64279 for Kelly Day buy back payments of $44,676.74 and #64280 through #64288 for uniform allowance payments of $3,665.99 for Law Enforcement Commissioned employees. Approval of payroll direct deposit and checks #64289 through #64292 for $594,482.54, benefit checks #64293 through #64297 and wire payments of $603,382.71 for the pay period June 16, 2020 through June 30, 2020. Staff Recommendation Approval of claim, payroll and benefit checks, direct deposit and wire payments. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non -approval of expenditures. Attachments: claims 06-25-20 claims 07-02-20 wire 06-25-20 wire 07-01-20 FrequentlyUsedProjNumbers 07-02-20 kelly day buy back payroll clothing allowance payroll summary 07-02-20 payroll benefit 07-02-20 Packet Pg. 71 7.3.a vchlist 06/25/2020 10 :49 :38AM Bank code : usbank Voucher Date Vendor 242681 6/25/2020 076040 911 SUPPLY INC Voucher List City of Edmonds Invoice PO # Description/Account CM-2-1092 RETURNED ITEMS NOT ORDERED TOUNIQUET POUCH 001.000.41.521.22.24.00 G RADIO CASE 001.000.41.521.22.24.00 G DBL MAG POUCH 001.000.41.521.22.24.00 G OCPOUCH -SM 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 INV-2-1026 INV-2-1026- EDMONDS PD- D.SMITI GOLD METAL HAT STRAP 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 INV-2-2270 INV-2-2270 - EDMONDS PD- XING PATCH REMOVAL/INSTALL 001.000.41.521.22.24.00 NAME TAPE 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 INV-2-3191 INV-2-3191 - EDMONDS PD - HAUG TOURNIQUET POUCH 001.000.41.521.22.24.00 BIANCHI RADIO CASE 001.000.41.521.22.24.00 BIANCHI DBL MAG POUCH 001.000.41.521.22.24.00 BIANCHI OC POUCH- SM 001.000.41.521.22.24.00 10.0% Sales Tax 001.000.41.521.22.24.00 Page: 1 aD L 3 c �a .y Amoun 0 a aD r U d -29.9� :a N -35.2,' m -35.7E u m -22.2`, -12.3, �a 0 L 18.0( a 1.8( E U 4- 3.0( c �a 8.0( o a a 0 N W) 29.9� N 0 35.2E M 35.7E c 22.2E z 12.3, Q Page: 1 Packet Pg. 72 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 2 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242681 6/25/2020 076040 911 SUPPLY INC (Continued) 0 INV-2-3193 INV-2-3193 - EDMONDS PD- CRYST 2 ARMORSKIN US SHIRTS U 001.000.41.521.22.24.00 m 99.9E .L 10.0% Sales Tax 001.000.41.521.22.24.00 10.0( INV-2-3194 INV-2-3194 - EDMONDS PD - LAWLI THREE 5/8" STARS U 001.000.41.521.10.24.00 10.9� THREE 1" STARS c 001.000.41.521.10.24.00 12.9E 10.0% Sales Tax 001.000.41.521.10.24.00 2.3E Total: 168.21 0 L 242682 6/25/2020 070322 A&A LANGUAGE SERVICES INC 15-78148 INTERPRETER - XZ0215210 a INTERPRETER - XZ0215210 001.000.23.512.50.41.01 173.0( 15-78370 INTERPRETER - 9Z1049670 INTERPRETER - 9Z1049670 0 001.000.23.512.50.41.01 186.8( Fu 15-78722 INTERPRETER - 9Z1037777 0 INTERPRETER - 9Z1037777 L a 001.000.23.512.50.41.01 a 186.8( Q 15-79268 INTERPRETER - 9Z0649546 c INTERPRETER - 9Z0649546 N 001.000.23.512.50.41.01 206.3E N 15-81320 INTERPRETER - 9Z0649546 INTERPRETER - 9Z0649546 N 001.000.23.512.50.41.01 150.0( E Total: 902.9E 242683 6/25/2020 065052 AARD PEST CONTROL 33992 PUBLIC WORKS - PEST CONTROL c PUBLIC WORKS - PEST CONTROL E 001.000.66.518.30.41.00 150.0( U 10.4% Sales Tax Q Page: 2 Packet Pg. 73 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242683 6/25/2020 065052 AARD PEST CONTROL 242684 6/25/2020 000850 ALDERWOOD WATER DISTRICT 242685 6/25/2020 071634 ALLSTREAM 242686 6/25/2020 065568 ALLWATER INC Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.66.518.30.41.00 Tota I : 10632 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 10643 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 10654 MONTHLY WHOLESALE WATER Cl- MONTHLY WHOLESALE WATER CF 421.000.74.534.80.33.00 Tota I : 16899475 C/A 768328 PR1-1 & 2 City Phone Service 512.000.31.518.88.42.00 Tourism Toll free lines 877.775.6929; 001.000.61.558.70.42.00 Econ Devlpmnt Toll free lines 001.000.61.558.70.42.00 Tota I : 061720005 FINANCE DEPT WATER Finance dept water 001.000.31.514.23.31.00 10.4% Sales Tax 001.000.31.514.23.31.00 061720006 WWTP: 6/17/20 DRINK WATER SEF 6/17/20 Drink Water Service 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 Total 7.3.a Page: 3 a� L 3 c �a Amoun y 0 a aD 15.6( -0 165.6( m L_ T3 N 128,867.2( y 135,432.0( c d 175,422.2, 439,721.4' o 0 �a a 1,119.9, .� 10.2E o �a 10.2( o 1,140.4' a a Q 0 N 53.1E W) N 5.5< o E 28.3E c 2.9E E 89.9F t U �a Q Page: 3 Packet Pg. 74 7.3.a vchlist Voucher List Page: 4 06/25/2020 10:49:38AM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 242687 6/25/2020 001528 AM TEST INC 116191 WWTP: SAMPLE #S 20-A006833-68 0 m SAMPLE #S 20-A006833-6834 ALKA 423.000.76.535.80.41.00 340.0( u 116192 WWTP: SAMPLE #20-A007577 ALK) L SAMPLE #20-A007577 ALKALINITY 423.000.76.535.80.41.00 280.0( Total: 620.0( v 242688 6/25/2020 074306 AMWINS GROUP BENEFITS INC 6387304 JULY RETIREE PREMIUMS FIRE PREMIUMS c 617.000.51.517.20.23.10 1,213.2' (D LEOFF PREMIUMS 009.000.39.517.20.23.10 7,395.6, Total: 8,608.8° o 0 242689 6/25/2020 069751 ARAMARK UNIFORM SERVICES 1991785298 FACILITIES DIVISION UNIFORMSCL ca FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.5E •� 10.4% Sales Tax U 001.000.66.518.30.24.00 3.0 c 1991790439 PUBLIC WORKS CIVIC LOBBY MATE Ii PUBLIC WORKS CIVIC LOBBY MATE o 001.000.65.518.20.41.00 1.6' a PUBLIC WORKS CIVIC LOBBY MATE Q 111.000.68.542.90.41.00 PUBLIC WORKS CIVIC LOBBY MATE C14 421.000.74.534.80.41.00 6.1' N PUBLIC WORKS CIVIC LOBBY MATE w 422.000.72.531.90.41.00 6.1' N PUBLIC WORKS CIVIC LOBBY MATE E 423.000.75.535.80.41.00 6.1' R PUBLIC WORKS CIVIC LOBBY MATE U 511.000.77.548.68.41.00 6.0£ y 10.4% Sales Tax E 001.000.65.518.20.41.00 0.1; 10.4% Sales Tax Q Page: 4 Packet Pg. 75 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242689 6/25/2020 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 1991790440 FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 1991794283 WWTP: 6/17/20 UNIFORMSJOWEL Mats/Towels 423.000.76.535.80.41.00 Uniforms: Jeanne - 3 Lab Coats $0.1 423.000.76.535.80.24.00 10.4% Sales Tax 423.000.76.535.80.41.00 10.4% Sales Tax 423.000.76.535.80.24.00 1991794284 PARKS MAINT UNIFORM SERVICE PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 1991794285 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 7.3.a Page: 5 a� L 3 c �a Amoun N 0 a aD 0.6z 'D r U d 0.6z 0.6z Y m t 0.6z u 0.6- c c 9.2� 0 1.9E >+ M a 19.1( 0.9-, U 0 �a 51.4E o a a 1.4- Q 0 5.3E N 0.1E o E M 56.5E Z c 5.8E E t U �a Q Page: 5 Packet Pg. 76 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 6 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242689 6/25/2020 069751 ARAMARK UNIFORM SERVICES (Continued) 0 001.000.66.518.30.24.00 as 29.5E -0 10.4% Sales Tax 001.000.66.518.30.24.00 m 3.0, .L 1991799482 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 1.6- a0i PUBLIC WORKS OMC LOBBY MATE U 111.000.68.542.90.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 6.1' PUBLIC WORKS OMC LOBBY MATE 0 423.000.75.535.80.41.00 6.1' `>+ PUBLIC WORKS OMC LOBBY MATE a 511.000.77.548.68.41.00 6.0E 10.4% Sales Tax V 001.000.65.518.20.41.00 0.1, U 10.4% Sales Tax 0 111.000.68.542.90.41.00 0.6z > 10.4% Sales Tax 421.000.74.534.80.41.00 0.6z a 10.4% Sales Tax Q 422.000.72.531.90.41.00 0.6z o 10.4% Sales Tax N Ln 423.000.75.535.80.41.00 0.6z N 10.4% Sales Tax o 511.000.77.548.68.41.00 0.6" 1991799483 FLEET DIVISION UNIFORMS & MAT M FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.2E FLEET DIVISION MATS 0 511.000.77.548.68.41.00 19.1( t 10.4% Sales Tax Q Page: 6 Packet Pg. 77 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242689 6/25/2020 069751 ARAMARK UNIFORM SERVICES 242690 6/25/2020 071124 ASSOCIATED PETROLEUM 242691 6/25/2020 002100 BARNARD, EARL 242692 6/25/2020 068007 BICKFORD MOTORS INC 242693 6/25/2020 074307 BLUE STAR GAS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 Tota I : 0207790-IN FLEET - FUEL/ DIESEL & REGULAR DIESEL 3,100 GALLONS 511.000.77.548.68.34.10 WA St Excise Tax Gas, WA Oil Spill 511.000.77.548.68.34.10 REG FUEL 6,702 GALLONS 511.000.77.548.68.34.11 WA St Excise Tax Gas, WA Oil Spill 511.000.77.548.68.34.11 WA ST SERVICE FEE 511.000.77.548.68.34.11 10.4% Sales Tax 511.000.77.548.68.34.11 Total 37 REIMBURSEMENT REIMBURSEMENT 617.000.51.517.20.23.00 Total 1177392 UNIT 310 - PARTS UNIT 310 - PARTS 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Total 1181481 FLEET - AUTO PROPANE 527.7 GAL FLEET - AUTO PROPANE 527.7 GAL 511.000.77.548.68.34.12 7.3.a Page: 7 Page: 7 Packet Pg. 78 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242693 6/25/2020 074307 BLUE STAR GAS 242694 6/25/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 1181994 FLEET - AUTO PROPANE 581.9 GAL FLEET - AUTO PROPANE 581.9 GAL 511.000.77.548.68.34.12 1182467 FLEET - AUTO PROPANE 502.5 GAL FLEET - AUTO PROPANE 502.5 GAL 511.000.77.548.68.34.12 Total 21570429 INV 21570429 - EDMONDS PD 6/20- CONTRACT CHARGE- IR6255 001.000.41.521.10.45.00 5/20- BW METER USAGE- IR6255 001.000.41.521.10.45.00 5/20 - CLR METER USAGE-IRC3325 001.000.41.521.10.45.00 6/20- CONTRACT CHARGE-IRC524 001.000.41.521.10.45.00 5/20- BW METER USAGE-IRC5240A 001.000.41.521.10.45.00 5/20- CLR METER USAGE-IRC5240i 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 6/20 - CONTRACT CHARGE-IRC332 001.000.41.521.10.45.00 21570430 CANON BILL MAY 2020 CANON BILL MAY 2020 001.000.23.512.50.45.00 10.4% Sales Tax 001.000.23.512.50.45.00 21570431 C/A 572105 CONTRACT# 3091 /0521 Finance dept copier contract charge 001.000.31.514.23.45.00 B&W Meter usage IRC5250 5/01/20-E 001.000.31.514.23.45.00 7.3.a Page: 8 W L 3 c �a Amoun N 0 a m U m 483.5E N 442.6E 1,365.7E U m c d 151.8 , c �a 13.5, o 8.2; a 160.0( 16.2E o �a 73.4E o a a 50.3E Q 0 60.7( N W) N 0 59.5, 6.1 u c W 209.6" E U �a 31.8E Q Page: 8 Packet Pg. 79 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242694 6/25/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) Color Meter usage IRC5250 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 21570432 CONTRACT/METER CHARGE contract/meter charge usage 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 21570433 PARKS & REC C5250 COPIER CON' PARKS & REC C5250 COPIER CON' 001.000.64.571.21.45.00 21570434 CANON 5250 contract charge June 2020 001.000.22.518.10.45.00 contract charge June 2020 001.000.61.557.20.45.00 contract charge June 2020 001.000.21.513.10.45.00 b&w meter usage May 2020 001.000.22.518.10.45.00 b&w meter usage May 2020 001.000.61.557.20.45.00 b&w meter usage May 2020 001.000.21.513.10.45.00 clr meter usage May 2020 001.000.22.518.10.45.00 clr meter usage May 2020 001.000.61.557.20.45.00 clr meter usage May 2020 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.22.518.10.45.00 10.4% Sales Tax 7.3.a Page: 9 a� L 3 c �a Amoun N 0 a m 20.6E u L 27.2E N m z 509.6( v 53.0- c a� c 262.9, 0 L 125.7, a E 41.9, .� 41.9, 0 �a 1.4, a a 1.4, Q 0 1.4, N 11.2; o 11.2, 9 11.2E aD 14.4( t U �a Q Page: 9 Packet Pg. 80 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242694 6/25/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.61.557.20.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 21570436 CANON 2501 F contract charge June 2020 001.000.21.513.10.45.00 b&w meter usage May 2020 001.000.21.513.10.45.00 clr meter usage May 2020 001.000.21.513.10.45.00 10.4% Sales Tax 001.000.21.513.10.45.00 21570437 BLDG DEPT COPIER MONTLY CON' Bldg dept copier: monthly 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 21570438 PLANNING COPIER MONTHLY CON Planning Dept copier - monthly 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 21570439 P&R PRINTER IRC2501F CONTRAC' P&R PRINTER IRC2501F CONTRAC' 001.000.64.571.21.45.00 21570440 PARK MAINT IRC2501F COPIER COI PARKS IRC2501F COPIER CONTRAi 001.000.64.576.80.45.00 21570441 FLEET COPIER Fleet Copier 511.000.77.548.68.45.00 10.4% Sales Tax 511.000.77.548.68.45.00 21570442 CONTRACT/METER CHARGE 7.3.a Page: 10 a� L 3 c �a Amoun y 0 a aD 5.6E 'D r U d 5.6E N 26.4z z U 2.61 m c 13.5< c 4.4< 0 L 33.9, m E 3.5, 'ca 0 41.8" > 0 L 4.3' a Q 0 80.3E N 0 89.5' E 2 U 44.6( W 4.6< E U �a Q Page: 10 Packet Pg. 81 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242694 6/25/2020 073029 CANON FINANCIAL SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) contract/meter usage charge 001.000.31.514.23.45.00 10.4% Sales Tax 001.000.31.514.23.45.00 21570445 WATER SEWER COPIER 10.4% Sales Tax 421.000.74.534.80.45.00 10.4% Sales Tax 423.000.75.535.80.45.00 Water Sewer Copier 421.000.74.534.80.45.00 Water Sewer Copier 423.000.75.535.80.45.00 21570446 PW ADMIN COPIER 10.4% Sales Tax 001.000.65.518.20.45.00 10.4% Sales Tax 111.000.68.542.90.45.00 10.4% Sales Tax 422.000.72.531.90.45.00 10.4% Sales Tax 421.000.74.534.80.45.00 10.4% Sales Tax 423.000.75.535.80.45.00 10.4% Sales Tax 511.000.77.548.68.45.00 PW Office Copier for 6/1/2020 - 001.000.65.518.20.45.00 PW Office Copier for 6/1/2020 - 111.000.68.542.90.45.00 PW Office Copier for 6/1/2020 - 422.000.72.531.90.45.00 PW Office Copier for 6/1/2020 - 421.000.74.534.80.45.00 7.3.a Page: 11 aD L 3 c �a Amoun N 0 a m 18.6E u L 1.9E N m 7.4E v 7.4E c aD M 71.6E �a 71.6E o L �a a 9.6( 5.4, u 0 5.4z 0 L 3.8z a Q 3.8z N Ln 3.8z c� m 0 92.3( M 52.3( c 52.3( E t 36.9, Q Page: 11 Packet Pg. 82 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242694 6/25/2020 073029 CANON FINANCIAL SERVICES (Continued) 21570447 21574372 21574373 242695 6/25/2020 077353 CAPITOL CONSULTING LLC 007 242696 6/25/2020 077735 CENTRAL PAVING LLC PO # Description/Account PW Office Copier for 6/1/2020 - 423.000.75.535.80.45.00 PW Office Copier for 6/1/2020 - 511.000.77.548.68.45.00 INV 21570447 - EDMONDS PD 06/20 -CONTRACT CHARGE-FAXBC 001.000.41.521.10.45.00 10.4% Sales Tax 001.000.41.521.10.45.00 ENGINEERING COPIER JUNE 2020 Engineering Copier June 2020 001.000.67.518.21.45.00 DEV SVCS COPIER MONTHLY CON Dev Svcs Monthly Contract/Usage (JL 001.000.62.524.10.45.00 10.4% Sales Tax 001.000.62.524.10.45.00 Total STATE LOBBYIST FOR JUNE 2020 State Lobbyist for June 2020 001.000.61.511.70.41.00 Total EOCA.Pmt 1 EOCA.PMT 1 THRU 6/18/20 EOCA.Pmt 1 thru 6/18/20 112.000.68.542.30.48.00 EOCA.Pmt 1 thru 6/18/20 125.000.68.542.30.48.00 EOCA.Pmt 1 thru 6/18/20 126.000.68.542.30.48.00 EOCA.Pmt 1 Retainage 112.000.223.400 Total 7.3.a Page: 12 a� L 3 c �a Amoun N 0 a m 36.9, u 36.9" N m t 36.0, u 3.7c .' a� c 436.1( 0 L 468.1( a E 48.6� .ii 3,849.4i u 0 �a 0 L 3,750.0( a 3,750.0( Q 0 N W) N 153,565.2- co 0 153,185.2- E 137,702.6� U c W -22,222.6( E 422,230.4° U �a Q Page: 12 Packet Pg. 83 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242697 6/25/2020 077727 C H I N N, MARN I E 242698 6/25/2020 074537 CITY OF BELLEVUE 242699 6/25/2020 005965 CUES INC 242700 6/25/2020 060914 CUMMINS NORTHWEST LLC 242701 6/25/2020 006200 DAILY JOURNAL OF COMMERCE Voucher List City of Edmonds Invoice PO # Description/Account 2005172.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total 36628 PROF SVCS (MBP) MBP Subscription fee (Q2 2020, prop 001.000.62.524.20.41.00 Total 562437 SEWER - PARTS Freight 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 SEWER - PARTS 423.000.75.535.80.31.00 15-73589 3358881 242702 6/25/2020 070244 DUANE HARTMAN & ASSOCIATES INC 20-2991.3 Total ; PUBLIC SAFETY UNIT 17 - REPAIR/ PUBLIC SAFETY UNIT 17 - REPAIR/ 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total EOFA.RFQ ADVERTISEMENT EOFA.RFQ Advertisement 422.000.72.594.31.41.00 Total E7MA.TO 20-01.SERVICES THRU 4/ E7MA.TO 20-01.Services thru 4/19/2( 332.000.64.594.76.41.00 E7MA.TO 20-01.Services thru 4/19/2( 126.000.64.594.76.41.00 7.3.a Page: 13 a� L 3 c �a Amoun N 0 a m 185.0( u 185.0( .L N m 3,471.3' 3,471.3: m c a� 18.8E 29.2< �a a 262.2( 310.31 •� 0 �a 2,604.2, o a 270.K Q 2,875.0: " 0 N W) N 491.4( o 491.4( E 2 U 326.1, (D E t 183.9- um Q Page: 13 Packet Pg. 84 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242702 6/25/2020 070244 DUANE HARTMAN & ASSOCIATES INC (Continued) 242703 242704 242705 6/25/2020 008410 EDMONDS PRINTING CO R26332 6/25/2020 008688 EDMONDS VETERINARY HOSPITAL 259149 6/25/2020 008705 EDMONDS WATER DIVISION 1-00655 1-00925 PO # Description/Account E7MA.TO 20-01.Services thru 4/19/2( 125.000.64.594.76.41.00 Total WATER QUALITY BROCHURES - 47 WATER QUALITY BROCHURES - 47 421.000.74.534.80.49.00 10.4% Sales Tax 421.000.74.534.80.49.00 Total INV 259149 - EDMONDS PD - ACE PREVENTITIVE CARE EXAM - DISC 001.000.41.521.26.41.00 FECAL EXAM 001.000.41.521.26.41.00 BORDETELLA VACCINE -1 YR 001.000.41.521.26.41.00 LEPTOSPIROSIS - 1YR 001.000.41.521.26.41.00 CANINE INFLUENZA -1YR 001.000.41.521.26.41.00 CREDELIO BLUE - 6 PACK 001.000.41.521.26.41.00 INTERCEPTOR PLUS - 6 PACK 001.000.41.521.26.41.00 10.4% Sales Tax 001.000.41.521.26.41.00 Total LIFT STATION #7 71 W DAYTON ST LIFT STATION #7 71 W DAYTON ST 423.000.75.535.80.47.10 LIFT STATION #8 107 RAILROAD AV LIFT STATION #8 107 RAILROAD AV 7.3.a Page: 14 a� L 3 c �a Amoun N 0 a m 275.81 U 785.9° •L N m 576.0( 59.9( 635.9( c �a 48.0( �a a 47.0( 21.0( U 4- 0 20.0( 0 40.0( m a Q 131.0( .r 0 N 75.0( N 0 21.4, N 403.4: E U c 57.4< E t U �a Q Page: 14 Packet Pg. 85 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242705 6/25/2020 008705 EDMONDS WATER DIVISION (Continued) 423.000.75.535.80.47.10 1-01950 LIFT STATION #1 450 SUNSET AVE, LIFT STATION #1 450 SUNSET AVE, 423.000.75.535.80.47.10 1-03950 OLD PUBLIC WORKS (NORTH) 200 OLD PUBLIC WORKS 200 DAYTON 421.000.74.534.80.47.00 1-05350 OLD PUBLIC WORKS (SOUTH) 200 OLD PUBLIC WORKS (SOUTH) 200 421.000.74.534.80.47.00 1-05705 LIFT STATION #6 100 PINE ST/ MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 1-13975 CITY HALL 121 5TH AVE N / METER CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 4-34080 LIFT STATION #14 7909 211TH PL S' LIFT STATION #14 7909 211TH PL S' 423.000.75.535.80.47.10 Total: 242706 6/25/2020 008812 ELECTRONIC BUSINESS MACHINES AR168133 ACCT#MK5648 CONTRACT 2600-02 Maintenance 06/21/20 - 07/20/20 Car 512.000.31.518.88.48.00 10.4% Sales Tax 512.000.31.518.88.48.00 Total 242707 6/25/2020 075505 ENGINEERED PROCESS CONTROLS 11473 WWTP: PO 272 ETHERNET MODEM PO 272 ETHERNET MODEM 423.000.76.535.80.35.00 Freight 423.000.76.535.80.35.00 10.4% Sales Tax 423.000.76.535.80.35.00 7.3.a Page: 15 a� L 3 c �a Amoun y 0 a aD 52.8E 'D r U d 52.8E N m 844.0E U m c 113.3E M' c �a 112.2- o 0 �a a 561.0E U 45 61.9� 0 1,855.9, 0 L a a Q 307.2E " 0 N 31.9E N 339.1 ° to 0 E M 1,460.0( c 195.0( E t U Page: 15 Packet Pg. 86 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 242707 6/25/2020 075505 075505 ENGINEERED PROCESS CONTROL (Continued) 242708 6/25/2020 076992 ENVIRONMENTAL WORKS 15 242709 242710 242711 242712 242713 6/25/2020 077737 ETSUKOLEE TRANSLATION SERVICE 50275 6/25/2020 009350 EVERETT DAILY HERALD EDH900174 6/25/2020 075381 EVERETT POLYGRAPH SERVICES LLC 2020-0615E 6/25/2020 009815 FERGUSON ENTERPRISES INC Description/Account Total E7MA.SERVICES THRU 5/31/20 E7MA.Services thru 5/31/20 332.000.64.594.76.41.00 E7MA.Services thru 5/31/20 126.000.64.594.76.41.00 E7MA.Services thru 5/31/20 125.000.64.594.76.41.00 Total INTERPRETER - XZ0213315 INTERPRETER - XZ0213315 001.000.23.512.50.41.01 ORDINANCE 4188 city ordinance 4188 001.000.62.558.60.41.40 Total : Total : PRE EMPLOY POLY EDMONDS PD PRE -EMPLOY POLY - CULBERTSOI' 001.000.41.521.10.41.00 Total 0883968 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 6/25/2020 069571 GOBLE SAMPSON ASSOCIATES INC BINV0008344 Total ; WWTP: PO 285 QDOS 120 PUMPS i PO 285 QDOS 120 PUMP (REPLACE 423.000.76.535.80.48.00 Freight 7.3.a Page: 16 aD L 3 c �a Amoun y 0 1,827.1: 0 U d L_ 2,853.1; N 1,608.7,' z U 2,413.1, 6,875.0( c c �a 111.5z — 111.5z �a a E 32.5E 32.5f o �a 0 L 200.0( a 200.0( Q 0 N W) N 27.5 1 c 2.8 1 .E 30.4z Eu c aD E 9,710.0( U Q Page: 16 Packet Pg. 87 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242713 6/25/2020 069571 GOBLE SAMPSON ASSOCIATES INC (Continued) 242714 6/25/2020 012199 G RAI N G E R 242715 6/25/2020 077730 GROESCH, CATHY 242716 6/25/2020 012560 HACH COMPANY 242717 6/25/2020 074804 HARLES, JANINE 9551146898 2005175.009 11979571 11997066 June 2020 PO # Description/Account 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total : PM SUPPLIES: KEYED PADLOCK PM SUPPLIES: KEYED PADLOCK 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total WWTP: WW INFLUENT INORG/MIX WW INFLUENT INORG/MIX PARA S' 423.000.76.535.80.31.00 10.4% Sales Tax 423.000.76.535.80.31.00 WATER QUALITY - SUPPLIES/ AA R WATER QUALITY - SUPPLIES/ AA R 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total PHOTOGRAPHY - JUNE 2020 Photography for June 2020 001.000.61.558.70.41.00 Total 7.3.a Page: 17 a� L 3 c �a Amoun y 0 a aD 61.9-, -0 r U d 11016.2� .L 10,788.2E 3 m 111.6( m c 11.6( 123.2( c �a 0 400.0( a 400.0( E U 4- 96.1 c 0 �a 10.0( a a Q 718.2( N W) 58.7, 0 80.8( E 963.9E 'M c 200.0( t 200.0( Q Page: 17 Packet Pg. 88 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242718 6/25/2020 077726 HERMAN, JACQUELINE 242719 6/25/2020 074966 HIATT CONSULTING LLC 242720 6/25/2020 013500 HINGSON, ROBERT 242721 6/25/2020 061013 HONEY BUCKET 242722 6/25/2020 073548 INDOFF INCORPORATED Voucher List City of Edmonds Invoice PO # Description/Account 2005171.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total 2019-218 TOURISM PROMOTION AND MARKI Tourism promotion and marketing for 120.000.31.575.42.41.00 Tourism website maintenance for Jun 120.000.31.575.42.41.00 Total 39 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 Total 0551584229 BRACKETTS LANDING HONEY BUC BRACKETTS LANDING HONEY BUC 001.000.64.576.80.45.00 Tota I : 337449 OFFICE SUPPLIES MANILA FILE FOLDERS 001.000.22.518.10.31.00 EXPANDING FILE POCKETS 001.000.22.518.10.31.00 X-LARGE EXPANDING FOLDERS 001.000.22.518.10.31.00 10.4% Sales Tax 001.000.22.518.10.31.00 Total 242723 6/25/2020 072422 JE HORTON INTERPRETING SVCS 05042020 INTERPRETER - XZ0179354 INTERPRETER - XZ0179354 001.000.23.512.50.41.01 7.3.a Page: 18 aD L 3 c �a Amoun N 0 a m 150.0( u 150.0( .` N m 1,666.0( 200.0( 1,866.0( c �a 273.4, 273.4: a E U 975.4( o 975.4( 0 a a 159.1, Q 0 N 281.8E ,n N 13.2E c U) E 501 Z5 c aD E t 100.0( UM Q Page: 18 Packet Pg. 89 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 19 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242723 6/25/2020 072422 072422 JE HORTON INTERPRETING SVCS (Continued) Total : 100.0( 242724 6/25/2020 076475 JVP LEGAL TRANSLATION SERVICES 06032020 INTERPRETER - 9Z0966451 INTERPRETER - 9Z0966451 001.000.23.512.50.41.01 100.0( 48133 INTERPRETER - 9Z0966051 INTERPRETER - 9Z0966051 001.000.23.512.50.41.01 102.8( 48136 INTERPRETER - 9Z0966451 INTERPRETER - 9Z0966451 001.000.23.512.50.41.01 102.8( Tota I : 305.6( 242725 6/25/2020 017135 LANDAU ASSOCIATES INC 45971 TO 20-051ANGFORD SHORT PLAT TO 20-05.1-angfor Short Plat PLN201 001.000.62.558.60.41.00 1,499.0( Total : 1,499.0( 242726 6/25/2020 075159 LIFE INSURANCE CO OF NO AMER July Cigna JULY CIGNA PREMIUMS July Cigna Premiums 811.000.231.550 13,228.1 � Total : 13,228.1 < 242727 6/25/2020 073603 LIGHTHOUSE LAW GROUP PLLC Jun-2020 06-2020 LEGALS FEES 06-2020 Legal fees 001.000.36.515.31.41.00 49,883.0( Total: 49,883.0( 242728 6/25/2020 077733 LORENZO, PATRICIA 2005180.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 250.0( Tota I : 250.0( 242729 6/25/2020 077253 MAYES TESTING ENGINEERS INC TD70120A E7MA.SERVICES THRU 5/23/20 E7MA.Services thru 5/23/20 332.000.64.594.76.41.00 1,047.8E E7MA.Services thru 5/23/20 Page: 19 Packet Pg. 90 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242729 6/25/2020 077253 MAYES TESTING ENGINEERS INC Voucher List City of Edmonds Invoice (Continued) 242730 6/25/2020 068489 MCLOUGHLIN & EARDLEY GROUP INC 0248222-IN 242731 6/25/2020 077731 MENDEZ, MARLA 242732 6/25/2020 021890 MI CONTROLS INC 242733 6/25/2020 077740 MIYAGI - HACK, SACHIKO 0248224-IN 2005176.009 IMIS0807006597 47698 PO # Description/Account 126.000.64.594.76.41.00 E7MA.Services thru 5/23/20 125.000.64.594.76.41.00 Total : E174PO - PARTS/ OEM REAR SEAT E174PO - PARTS/ OEM REAR SEAT 511.100.77.594.48.64.00 Freight 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 E173PO - PARTS E173PO - PARTS 511.100.77.594.48.64.00 10.4% Sales Tax 511.100.77.594.48.64.00 Total REFUND: REGISTGRATION CANCE REFUND: CLASS REGISTRATION 001.000.239.200 Total F.A.C. - PARTS/ ANGLE MOUNT & A F.A.C. - PARTS/ ANGLE MOUNT & A 001.000.66.518.30.31.00 Freight 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 Total INTERPRETER - 9ZO719951 INTERPRETER - 9ZO719951 7.3.a Page: 20 a� L 3 c �a Amoun N 0 a aD 590.8E 'D r U d 886.2, .L 2,525.0( 3 m 1,272.8( m c 295.8( 163.1� 0 1,754.4( a 182.4E 3,668.6( 0 �a 0 129.0( a 129.0( Q 0 N W) 362.5E 0 28.6z E 40.7' 431.9( c a� E t U �a Q Page: 20 Packet Pg. 91 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242733 6/25/2020 077740 MIYAGI - HACK, SACHIKO 242734 6/25/2020 075266 MORGAN MECHANICAL INC 242735 6/25/2020 021983 MOTOR TRUCKS INC 242736 6/25/2020 072746 MURRAYSMITH INC 242737 6/25/2020 024302 NELSON PETROLEUM Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 001.000.23.512.50.41.01 Tota I : S20-4169 WWTP: PO 310 REPAIR GAS HEAT[ PO 310 REPAIR GAS HEATER (100 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 S20-4179 WWTP: PO 310 HUMIDITY ISSUES PO 310 HUMIDITY ISSUES - OFFICE 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Tota I : ME163158 UNIT 119 - PARTS/ MIRROR & CLAN UNIT 119 - PARTS/ MIRROR & CLAN 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 Tota I : 15-1715.00-48 ESKA.SERVICES THRU 5/31/20 ESKA.Services thru 5/31/20 421.000.74.594.34.41.00 Tota I : 0732029-IN UNIT 66 - PARTS/ GREASE UNIT 66 - PARTS/ GREASE 511.000.77.548.68.31.10 10.4% Sales Tax 511.000.77.548.68.31.10 0732748-IN FLEET - FILTERS FLEET - FILTERS 511.000.77.548.68.34.40 7.3.a Page: 21 Page: 21 Packet Pg. 92 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 22 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242737 6/25/2020 024302 NELSON PETROLEUM (Continued) 10.4% Sales Tax 511.000.77.548.68.34.40 2.6� Tota I : 169.4f 242738 6/25/2020 025690 NOYES, KARIN 000 00 725 PROF SVCS Planning Board Minutes (June 10, 2G 001.000.62.558.60.41.00 209.0( Total : 209.0( 242739 6/25/2020 070306 OBERG, WILLIAM 38 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 436.0( Total : 436.0( 242740 6/25/2020 076902 OCCUPATIONAL HEALTH CTR OF WA 68203658 DOT PHYSICAL RECERT STORM DOT RECERT 422.000.72.531.90.41.00 103.0( Tota I : 103.0( 242741 6/25/2020 065720 OFFICE DEPOT 506418356001 INV 506418356001 ACCT 90520437 AAA BATTERY 001.000.65.518.20.31.00 18.8( 10.4% Sales Tax 001.000.65.518.20.31.00 1.9E 507806773001 INV 507806773001- ACCT 90520437 CD/DVD LABLES 001.000.41.521.21.31.00 29.9� 10.4% Sales Tax 001.000.41.521.21.31.00 3.1, Total : 53.8 j 242742 6/25/2020 077741 PACE AT WOODMOOR 2004899.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 292.0( Tota I : 292.0( Page: 22 Packet Pg. 93 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242743 6/25/2020 027450 PAWS 242744 6/25/2020 071783 PIGSKIN UNIFORMS 242745 6/25/2020 064167 POLLARD WATER 242746 6/25/2020 029117 PORT OF EDMONDS 242747 6/25/2020 064088 PROTECTION ONE / ADT Voucher List City of Edmonds Invoice PO # Description/Account MAY 2020 MAY 2020 - EDMONDS PD 7 ANIMALS @ $205 EA -$70 RCLM F 001.000.41.521.70.41.00 Total 2020-09 INV 2020-09 - EDMONDS PD - MITS SUMMER WT JUMPSUIT 001.000.41.521.22.24.00 Sales Tax 001.000.41.521.22.24.00 Total WPO10310 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WPO10328 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WPO10329 WATER - SUPPLIES WATER - SUPPLIES 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total : 03870 PORT RIGHT-OF-WAY LEASE FOR PORT RIGHT-OF-WAY LEASE FOR 422.000.72.531.90.41.50 Total 134730792 ALARM MONITORING ANDERSON ( ALARM MONITORING FRANCES AN 7.3.a Page: 23 a� L 3 c �a Amoun N 0 a m 1,365.0( u 1,365.0( N m 515.0( r 43.7E 558.7E c �a 709.9( �a a 73.8( U 458.0( c Ii 47.6, c L a a Q 179.8E " 0 N 18.7( N 1,487.9: to 0 E M 3,662.8E 3,662.8E c aD E t U �a Q Page: 23 Packet Pg. 94 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242747 6/25/2020 064088 PROTECTION ONE / ADT (Continued) 134730793 242748 6/25/2020 068697 PUBLIC SAFETY TESTING INC 2020-0101 242749 6/25/2020 030400 PUGET SOUND CLEAN AIR AGENCY 033 242750 6/25/2020 062657 REGIONAL DISPOSAL COMPANY 53684 242751 6/25/2020 077734 RIPPEL, MERCEDES 2005181.009 2005182.009 242752 6/25/2020 077732 RIVERA, MARIO 2005178.009 PO # Description/Account 001.000.66.518.30.42.00 FIRE INSPECTION ANDERSON CEO FIRE INSPECTION FRANCES ANDE 001.000.66.518.30.41.00 Total Q1 SUBSCRIPTION FEES SUBSCRIPTION FEES - CIVIL SERV 001.000.22.521.10.41.00 Total 03-2020 CLEAN AIR ASSESSMENT Q3-20 Clean Air Assessment per RC\ 001.000.39.553.70.41.50 Total E7MA.CONTAMINATED SOIL REMO' E7MA.Contaminated Soil Removal 6/ 332.000.64.594.76.41.00 E7MA.Contaminated Soil Removal 6/ 126.000.64.594.76.41.00 E7MA.Contaminated Soil Removal 6/ 125.000.64.594.76.41.00 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 7.3.a Page: 24 a� L 3 c �a Amoun y 0 a aD 287.8E 'D r U d 277.9E 565.7E m 809.0( c 809.0( c �a 9,255.7.E 9,255.7E a E U 1,255.0< c 707.6E > 0 a 1,061.4� Q- 3,024.1 F Q 0 N W) N 200.0( o E M 550.0( Z 750.0( a� E t U sa 500.0( Q Page: 24 Packet Pg. 95 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 25 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242752 6/25/2020 077732 RIVERA, MARIO (Continued) 2005179.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 160.0( Tota I : 660.0( 242753 6/25/2020 064769 ROMAINE ELECTRIC 5-027503 UNIT 9 - PARTS UNIT 9 - PARTS 511.000.77.548.68.31.10 409.4.' 10.4% Sales Tax 511.000.77.548.68.31.10 42.5E Total: 452.W 242754 6/25/2020 075742 ROSE, LAURIE 5/5/2020 CLAIM FOR EXPENSES REIMBURSEMENT FOR NONFICTIC 117.100.64.573.20.49.00 125.0( Total : 125.0( 242755 6/25/2020 067681 SAGE CONTROL ORDNANCE INC 13217 INV 13217 - CUST EE0065 - EDMON 100 IMPACT BATONS - SMOKELES; 628.000.41.521.23.31.00 1,956.0( Freight 628.000.41.521.23.31.00 210.0( Total : 2,166.0( 242756 6/25/2020 077551 SANDLER, RACHEL REBECCA 2005170.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 165.5E Tota I : 165.5E 242757 6/25/2020 071655 SHI INTERNATIONAL CORP B11860516 MAY-2020 CLOUD SERVICE CHARC May-2020 Cloud Service Charges 512.000.31.518.88.41.00 1,799.4- 10.4% Sales Tax 512.000.31.518.88.41.00 187.1 Total: 1,986.5° Page: 25 Packet Pg. 96 7.3.a vchlist Voucher List Page: 26 06/25/2020 10:49:38AM City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242758 6/25/2020 068132 SHORELINE CONSTRUCTION CO ESJB.Pmt 12 ESJB.PMT 12 THRU 5/30/20 0 m ESJB.Pmt 12 thru 5/30/20 421.000.74.594.34.65.10 131,732.8( u ESJB.Pmt 12 thru 5/30/20 L 422.000.72.594.31.65.20 167,174.3( N ESJB.Pmt 12 thru 5/30/20 423.000.75.594.35.65.30 130,929.1E ESJB.Pmt 12 thru 5/30/20 112.000.68.542.30.48.00 16,668.4z ESJB.Pmt 12 thru 5/30/20 125.000.68.542.30.48.00 16,627.1E ESJB.Pmt 12 thru 5/30/20 c 126.000.68.542.30.48.00 12,534.5E f° Total: 475,666.4z o 242759 6/25/2020 075543 SNO CO PUBLIC DEFENDER ASSOC 3097 MAY PUBLIC DEFENSE a MAY PUBLIC DEFENSE CONTRACT E 001.000.39.512.52.41.00 26,265.2, 'ji Total: 26,265.21, 0 242760 6/25/2020 037375 SNO CO PUD NO 1 200496834 LIFT STATION #10 17526 TALBOT R 1i LIFT STATION #10 17526 TALBOT R 0 423.000.75.535.80.47.10 76.6, a 200611317 LIFT STATION #9 19300 80TH AVE V Q' Q LIFT STATION #9 19300 80TH AVE V 423.000.75.535.80.47.10 162.0E N 200638609 OLD PUBLIC WORKS 200 DAYTON N OLD PUBLIC WORKS 200 DAYTON co 421.000.74.534.80.47.00 104.5 d N 200714038 SEAVIEW PARK E SEAVIEW PARK ca 001.000.64.576.80.47.00 11.2E U 200723021 TRAFFIC LIGHT 961 PUGET DR / MI TRAFFIC LIGHT 961 PUGET DR / MI E 111.000.68.542.64.47.00 30.6; 200739845 SEAVIEW RESERVOIR 18520 90TH +° Q Page: 26 Packet Pg. 97 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242760 6/25/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) SEAVIEW RESERVOIR 18520 90TH 421.000.74.534.80.47.00 201197084 SEAVIEW PARK SEAVIEW PARK 001.000.64.576.80.47.00 201236825 FISHING PIER RESTROOMS FISHING PIER RESTROOMS 001.000.64.576.80.47.00 201431236 PEDEST CAUTION LIGHT 9110 OLY PEDEST CAUTION LIGHT 9110 OLY 111.000.68.542.64.47.00 201441755 TRAFFIC LIGHT 21531 HWY 99 / ME TRAFFIC LIGHT 21531 HWY 99 / ME 111.000.68.542.63.47.00 201551744 SNO-ISLE LIBRARY 650 MAIN ST / IN SNO-ISLE LIBRARY 650 MAIN ST / 001.000.66.518.30.47.00 201572898 TRAFFIC LIGHT 117 3RD AVE S / ME TRAFFIC LIGHT 117 3RD AVE S / ME 111.000.68.542.64.47.00 201790003 ALDERWOOD INTERIE 6130 168TH ALDERWOOD INTERIE 6130 168TH 421.000.74.534.80.47.00 201942489 PUBLIC WORKS OMC 7110 210TH ; PUBLIC WORKS OMC 7110 210TH ; 001.000.65.518.20.47.00 PUBLIC WORKS OMC 7110 210TH 111.000.68.542.90.47.00 PUBLIC WORKS OMC 7110 210TH ; 421.000.74.534.80.47.00 PUBLIC WORKS OMC 7110 210TH ; 423.000.75.535.80.47.10 PUBLIC WORKS OMC 7110 210TH ; 511.000.77.548.68.47.00 7.3.a Page: 27 a� L 3 c �a Amoun N 0 a m 19.1E 31.7< Y m 70.5E m c a� 18.8E �a 0 183.4( `5% M a E 1,291.5E 0 45.7, 0 L Q a 17.1; Q 0 N 78.0( N 0 296.3E 296.3E 2 296.3E (D E t 296.3E um Q Page: 27 Packet Pg. 98 7.3.a vchlist Voucher List Page: 28 06/25/2020 10:49:38AM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun y 242760 6/25/2020 037375 SNO CO PUD NO 1 (Continued) 0 m PUBLIC WORKS OMC 7110 210TH ; 422.000.72.531.90.47.00 296.31 u 202289450 TRAFFIC LIGHT 21931 HWY 99 / ME L TRAFFIC LIGHT 21931 HWY 99 / ME 111.000.68.542.64.47.00 87.9E 202291662 CIVIC CENTER & FIRE STATION #1, CIVIC CENTER & FIRE STATION #1, 001.000.66.518.30.47.00 4,898.1 E 202439246 CITY HALL 121 5TH AVE N / METER c CITY HALL 121 5TH AVE N / METER 001.000.66.518.30.47.00 1,904.4z 202540647 SIERRA PARK IRRIGATION 8100 191 sa SIERRA PARK IRRIGATION 8100 191 0 001.000.64.576.80.47.00 18.3, 203097787 WWTP: 5/19-6/16/20 METER 10001 a 5/19-6/16/20 200 2ND AVE S / METI E 423.000.76.535.80.47.61 26,219.1 z 1i 203652151 FIVE CORNERS RESERVOIR 85191 FIVE CORNERS RESERVOIR 85191 0 421.000.74.534.80.47.00 299.6' > 204425847 LIFT STATION #2 702 MELODY LN / 0 LIFT STATION #2 702 MELODY LN / a a 423.000.75.535.80.47.10 65.1E Q 205184385 LIFT STATION #5 432 3RD AVE S / fV c LIFT STATION #5 432 3RD AVE S / fV 423.000.75.535.80.47.10 27.2( N 220216386 PEDEST CAUTION LIGHTS 8410 MF c PEDEST CAUTION LIGHTS 8410 MF ,n 111.000.68.542.64.47.00 55.0E . 220547574 TRAFFIC LIGHT SR104 @ 236TH S1 fd U TRAFFIC LIGHT SR104 @ 236TH S1 }; 111.000.68.542.63.47.00 74.0< y Total: 37,272.4, t U 242761 6/25/2020 063941 SNO CO SHERIFFS OFFICE 2020-6355 INV 2020-6355 EDMONDS PD - JAIL Q Page: 28 Packet Pg. 99 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242761 6/25/2020 063941 SNO CO SHERIFFS OFFICE (Continued) 242762 242763 242764 2020-6355 CM 6/25/2020 037303 SO SNOHOMISH CO FIRE & RESCUE 20-038 6/25/2020 077729 SPARKS, JANICE 6/25/2020 068439 SPECIALTY DOOR SERVICE 2005174.009 54074 PO # Description/Account CLINIC VISIT 7-9-19 001.000.39.523.60.41.00 HOSPITAL CARE 8-5-19 001.000.39.523.60.41.00 CLINIC VISIT 4-28-20 001.000.39.523.60.41.00 INMATE MEDS MAY 2020 001.000.39.523.60.31.00 CREDIT FOR APRIL INMATE MEDS CREDIT FOR APRIL MEDS 001.000.39.523.60.31.00 INV 2020-6369 - EDMONDS PD 146.83 BASE RT HOUSING @$103., 001.000.39.523.60.41.50 35 BOOKINGS @ $126.97 EA 001.000.39.523.60.41.50 38 MED SPEC HOUSING @ $59.33 1 001.000.39.523.60.41.50 26 MENTAL HEALTH @ $143.25EA 001.000.39.523.60.41.50 10 VIDEO CT HRS @ $199.29 EA 001.000.39.523.60.41.50 Total JUL-2020 FIRE SERVICES CONTRA Jul-2020 Fire Services Contract Payn 001.000.39.522.20.41.50 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total FIRE STATION 20 - EMERGENCY SE 7.3.a Page: 29 W L 3 c �a Amoun N 0 a m 127.0( u L 124.4� N 266.5( v 2,482.8E m c a� �a 0 15,160.2( a 4,443.9`, 2,254.5, u 0 3,724.5( > 0 L 1,992.9( a 30,572Z Q 0 N W) N 614,893.1, c 614,893.1 2 U 150.0( a0i 150.0( E t U �a Q Page: 29 Packet Pg. 100 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242764 6/25/2020 068439 SPECIALTY DOOR SERVICE Voucher List City of Edmonds Invoice (Continued) 54096 242765 6/25/2020 074797 SUPER CHARGE MARKETING LLC 7586 242766 6/25/2020 077725 SWARTHOUT, BRIAN 2005169.009 242767 6/25/2020 077719 TANG, JIA 2005177.009 242768 6/25/2020 075587 THE UPS STORE #6392 0018 242769 6/25/2020 076812 THOMPSON, CAROLINE 5-26-20 EXP CLAIM PO # Description/Account FIRE STATION 20 - EMERGENCY SE 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 FIRE STATION 20 - EMERGECY SEF FIRE STATION 20 - EMERGECY SEF 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total SOCIAL MEDIA SERVICES FOR JUG Social media services for June 2020 001.000.61.557.20.41.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: REGISTRATION CANCELI REFUND: CLASS REGISTRATION 001.000.239.200 Total WWTP: 2 5/14/20 SHIP CHGS 2 5/14/20 SHIP CHGS: $167.49 + $5 423.000.76.535.80.42.00 Total THOMPSON 5-26-20 EXP CLAIM - C EMPLOYEE/OFFICER OF YR PLAQI 001.000.41.521.10.31.00 ENGRAVE EPD # ON 6 BADGES 7.3.a Page: 30 a� L 3 c �a Amoun N 0 a m 367.3E u L 38.2 - N m t 447.3E u 46.5' c 899.5( c �a 0 300.0( 300.0( a E U 115.0( c 115.0( 0 0 a a 169.0( Q 169.0( N W) N 0 219.4E E 219.4E M c a� 193.2( E U co Q Page: 30 Packet Pg. 101 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242769 6/25/2020 076812 THOMPSON, CAROLINE (Continued) 242770 6/25/2020 040924 TMG SERVICES INC 0045255-IN 0045282-IN 242771 6/25/2020 070774 ULINE INC 120436431 242772 6/25/2020 064423 USA BLUE BOOK 256234 PO # Description/Account 001.000.41.521.10.31.00 ENGRAVE SERVICE PLAQUES 001.000.41.521.10.31.00 Total WATER QUALITY - TUBE BLUE - WI WATER QUALITY - TUBE BLUE - WI 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 WATER QUALITY - SUPPLIES/ ROLI WATER QUALITY - SUPPLIES/ ROLI 421.000.74.534.80.31.00 Freight 421.000.74.534.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 Total INV 120436431 - CUST 2634605 - El 1 BOX - AIR SAFETY GLASSES 001.000.41.521.21.31.00 10 CRUZE GOGGLES 001.000.41.521.21.31.00 Freight 001.000.41.521.21.31.00 10.4% Sales Tax 001.000.41.521.21.31.00 Total WWTP: PO 306 18 DANGER SIGNS PO 306 18 DANGER SIGNS (PARTI, 423.000.76.535.80.31.00 Freight 423.000.76.535.80.31.00 7.3.a Page: 31 a� L 3 c �a Amoun y 0 a aD 46.0z 'D r U d 23.1 E .L 262.4, N Y V m 265.8( m c 27.6z c �a 566.4( o 15.0( a 60.4 935.31 0 �a 0 40.0( a a Q 95.0( " 0 N 11.1� N to 15.2( N 161.3: E U c 186.4E E t U 12.3E +° Q Page: 31 Packet Pg. 102 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 32 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242772 6/25/2020 064423 USA BLUE BOOK (Continued) 0 10.4% Sales Tax 423.000.76.535.80.31.00 20.6f u 268632 WWTP: PO 306 - 7 DANGER SIGNS L 7 DANGER SIGNS (Partial Order) 423.000.76.535.80.31.00 72.5, Y Freight 423.000.76.535.80.31.00 11.5( U 10.4% Sales Tax 423.000.76.535.80.31.00 8.7z c Total : 312.2j M 242773 6/25/2020 077739 VOOGT, JOHANNES FRANCISCUS 05132020 INTERPRETER - XZ0412748 INTERPRETER - XZ0412748 0 001.000.23.512.50.41.01 100.0( j, Total: 100.0( a 242774 6/25/2020 067917 WALLY'S TOWING INC 65183 INV 65183 - EDMONDS PD- CS 20-1 TOW FORD EXPLORER CS- 20-162 U 001.000.41.521.22.41.00 184.0( 0 10.5% Sales Tax Ta 001.000.41.521.22.41.00 19.3, p 65217 INV 65217 - EDMONDS PD- CS 20-1 a TOW WHITE VOLVO - CS 20-12480 Q' Q 001.000.41.521.22.41.00 184.0( " 10.5% Sales Tax N 001.000.41.521.22.41.00 19.3, N Total : 406.6z to 0 242775 6/25/2020 075635 WCP SOLUTIONS 11795480 F.A.C. - SUPPLIES/ FLOOR FINISH E F.A.C. - SUPPLIES/ FLOOR FINISH R 001.000.66.518.30.31.00 98.6( 10.4% Sales Tax 001.000.66.518.30.31.00 10.2.E E 11797514 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES Q Page: 32 Packet Pg. 103 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 33 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account Amoun 242775 6/25/2020 075635 WCP SOLUTIONS (Continued) 001.000.66.518.30.31.00 1,136.6z 10.4% Sales Tax 001.000.66.518.30.31.00 118.2 11799464 FAC MAINT - SUPPLIES FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 617.2( 10.4% Sales Tax 001.000.66.518.30.31.00 64.1 Total : 2,045.05 242776 6/25/2020 047960 WEAN, GREG 36 REIMBURSEMENT REIMBURSEMENT 009.000.39.517.20.23.00 1,847.6< Total: 1,847.6: 242777 6/25/2020 073552 WELCO SALES LLC 7830 INV 7830 - EDMONDS PD 1,000 CRIMINAL TRESPASS FORM 001.000.41.521.11.31.00 360.0( 10.4% Sales Tax 001.000.41.521.11.31.00 37.4z Tota I : 397.4' 242778 6/25/2020 074609 WEST COAST ARMORY NORTH 1907720 INV 1907720 - EDMONDS PD APRIL & MAY RANGE FEES 001.000.41.521.40.41.00 195.6( 10.4% Sales Tax 001.000.41.521.40.41.00 20.4( Total: 216.0( 242779 6/25/2020 077380 WG CLARK CONSTRUCTION CO E7MA.Pmt 4 E7MA.PMT 4 THRU 5/31/20 E7MA.Pmt 4 thru 5/31/20 332.000.64.594.76.65.00 83,542.5E E7MA.Pmt 4 thru 5/31/20 126.000.64.594.76.65.00 47,077.0( E7MA.Pmt 4 thru 5/31/20 Page: 33 Packet Pg. 104 vchlist 06/25/2020 10:49:38AM Voucher List City of Edmonds 7.3.a Page: 34 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242779 6/25/2020 077380 WG CLARK CONSTRUCTION CO (Continued) 0 m 125.000.64.594.76.65.00 70,736.3, -0 Total: 201,355.81, m L_ 242780 6/25/2020 077728 WILSON, LYNDA 2005173.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 200.0( Total: 200.0( 242781 6/25/2020 011900 ZIPLY FIBER 253-011-1177 PUBLIC WORKS OMC RADIO LINE m PUBLIC WORKS CIVIC RADIO LINE 001.000.65.518.20.42.00 6.4< PUBLIC WORKS CIVIC RADIO LINE 111.000.68.542.90.42.00 24.4< _ PUBLIC WORKS CIVIC RADIO LINE 421.000.74.534.80.42.00 24.4' a PUBLIC WORKS CIVIC RADIO LINE 423.000.75.535.80.42.00 24.4' •E PUBLIC WORKS CIVIC RADIO LINE' z 511.000.77.548.68.42.00 24.4' " PUBLIC WORKS CIVIC RADIO LINE' 1i 422.000.72.531.90.42.00 24.4< p 425-697-6502 MUSEUM ALARM LINES - 118 5TH P a Museum Alarm Lines - 118 5th Ave N Q 001.000.66.518.30.42.00 425-712-0417 TELEMETRY CIRCUIT LINE C%4 TELEMETRY CIRCUIT LINE N 421.000.74.534.80.42.00 36.2, co TELEMETRY CIRCUIT LINE N 423.000.75.535.80.42.00 36.2- E 425-712-8251 PUBLIC WORKS CIVIC ALARM, FAX, is PUBLIC WORKS CIVIC FIRE AND IN' U 001.000.65.518.20.42.00 17.1- r- PUBLIC WORKS CIVIC FIRE AND IN' E 111.000.68.542.90.42.00 85.5< PUBLIC WORKS CIVIC FIRE AND IN' Q Page: 34 Packet Pg. 105 vchlist 06/25/2020 10:49:38AM Bank code : usbank Voucher Date Vendor 242781 6/25/2020 011900 ZIPLY FIBER 101 Vouchers for bank code: usbank 101 Vouchers in this report Voucher List City of Edmonds 7.3.a Page: 35 Invoice PO # Description/Account Amoun y 0 (Continued) as 421.000.74.534.80.42.00 71.8,1 PUBLIC WORKS OMC FIRE AND IN' 423.000.75.535.80.42.00 m 71.81 L PUBLIC WORKS OMC FIRE AND IN' 511.000.77.548.68.42.00 95.7( Y 425-745-4313 CLUBHOUSE ALARM LINES 6801 M CLUBHOUSE FIRE AND INTRUSION � 001.000.66.518.30.42.00 139.9- 45 425-775-2455 CIVIC CENTER ALARM LINES 250 5 c CIVIC CENTER FIRE AND INTRUSIC 001.000.66.518.30.42.00 69.4� 425-775-7865 UTILITY BILLING RADIO LINE sa UTILITY BILLING RADIO LINE TO FI o 421.000.74.534.80.42.00 72.2E 425-776-3896 FRANCES ANDERSON CENTER AL, a FRANCES ANDERSON CENTER FIF E 001.000.66.518.30.42.00 139.9- 1i Total : 1,071.8E 0 Bank total : 2,440,198.91 1i 0 Total vouchers : 2,440,198.91 a a Q Page: 35 Packet Pg. 106 7.3.b vchlist Voucher List Page: 1 07/02/2020 7:48:32AM City of Edmonds aD L 3 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account .y Amoun 0 a (D 242782 7/2/2020 076040 911 SUPPLY INC INV-2-2906 INV2-2906 - EDMONDS PD- XING NAME TAPE r L) 001.000.41.521.22.24.00 8.0( VELCRO 001.000.41.521.22.24.00 N 5.0( 10.0% Sales Tax 001.000.41.521.22.24.00 z 1.3( u INV-2-3192 INV-2-3192 - EDMONDS PD - INVEN BIANCHI 26" BATON HOLDER c 001.000.41.521.22.31.00 19.9E M BIANCHI SIDE BATON HOLDER c 001.000.41.521.22.31.00 29.9 1 f° BIANCHI ELITE KEY HOLDER o 001.000.41.521.22.31.00 L 74.91 M> 10.0% Sales Tax a 001.000.41.521.22.31.00 12.4� E Total: 151.7, U 242783 7/2/2020 065052 AARD PEST CONTROL 33668 PARK MAINT PEST CONTROL CUSI o PM & SENIOR CENTER PEST COW 001.000.64.576.80.41.00 125.0( o 10.4% Sales Tax CL 001.000.64.576.80.41.00 13.0( Q Total : 138.0( o N 242784 7/2/2020 069751 ARAMARK UNIFORM SERVICES 1991803390 WWTP: 6/24/20 UNIFORMSJOWEL N 0 Mats/Towels ti 423.000.76.535.80.41.00 0 51.4E Uniforms: Jeanne - 3 Lab Coats $0.1 ' E 423.000.76.535.80.24.00 1.4' u 10.4% Sales Tax }; 423.000.76.535.80.41.00 5.3E y 10.4% Sales Tax E 423.000.76.535.80.24.00 t 0.1E U 1991803391 PARKS MAINT UNIFORM SERVICE Q Page: 1 Packet Pg. 107 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242784 7/2/2020 069751 ARAMARK UNIFORM SERVICES Voucher List City of Edmonds Invoice PO # Description/Account (Continued) PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 10.4% Sales Tax 001.000.64.576.80.24.00 1991803392 FACILITIES DIVISION UNIFORMS FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 10.4% Sales Tax 001.000.66.518.30.24.00 1991808711 PUBLIC WORKS OMC LOBBY MATE PUBLIC WORKS OMC LOBBY MATE 001.000.65.518.20.41.00 PUBLIC WORKS OMC LOBBY MATE 111.000.68.542.90.41.00 PUBLIC WORKS OMC LOBBY MATE 421.000.74.534.80.41.00 PUBLIC WORKS OMC LOBBY MATE 422.000.72.531.90.41.00 PUBLIC WORKS OMC LOBBY MATE 423.000.75.535.80.41.00 PUBLIC WORKS OMC LOBBY MATE 511.000.77.548.68.41.00 10.4% Sales Tax 001.000.65.518.20.41.00 10.4% Sales Tax 111.000.68.542.90.41.00 10.4% Sales Tax 421.000.74.534.80.41.00 10.4% Sales Tax 422.000.72.531.90.41.00 10.4% Sales Tax 423.000.75.535.80.41.00 10.4% Sales Tax 511.000.77.548.68.41.00 7.3.b Page: 2 aD L 3 c �a Amoun N 0 a m 56.5E u L 5.8E N m 29.5E U 3.01 c aD M c 1.6- 0 6.1- `5% M a 6.1- 6.1- u 0 6.1- > 0 L 6.0E a Q 0.1, N N 0.6, o ti 0 0.6, E M 0.6, c 0.6z E t 0.6- Q Page: 2 Packet Pg. 108 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242784 7/2/2020 069751 ARAMARK UNIFORM SERVICES 242785 242786 242787 242788 7/2/2020 077244 ARMOR INDUSTRIAL 7/2/2020 064452 ARMSTRONG SERVICES Voucher List City of Edmonds Invoice (Continued) 1991808712 2087 3410 7/2/2020 077760 ASHLEY KNAPP GRANT WRITING LLC 102 103 7/2/2020 068245 ASSOCIATED EARTH SCIENCES INC 052246 PO # Description/Account FLEET DIVISION UNIFORMS & MAT FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 FLEET DIVISION MATS 511.000.77.548.68.41.00 10.4% Sales Tax 511.000.77.548.68.24.00 10.4% Sales Tax 511.000.77.548.68.41.00 Total WWTP: PO 315 MD BATTERY PACK PO 315 MD BATTERY PACK 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total WWTP: 6/2020 JANITORIAL SERVIC 6/2020 JANITORIAL SERVICE 423.000.76.535.80.41.00 Total MARINA BEACH PARK RCO GRANT MARINA BEACH PARK RCO GRANT 125.000.64.594.76.41.00 MARINA BEACH PARK RCO GRANT MARINA BEACH PARK RCO GRANT 125.000.64.594.76.41.00 Total E4FE.TO 19-01.SERVICES THRU 6/' E4FE.TO 19-01.Services thru 6/7/20 7.3.b Page: 3 aD L 3 c �a Amoun N 0 a m U m 9.2� 19.1( m 0.91 v 1.9£ c 220.2 j c �a 0 441.0( �a a 36.8£ 49.7( u 527Z5 0 0 0 L a 880.0( Q 880.0( " 0 N N 0 ti 2,587.5( N E 4,068.7E 6,656.2E c aD E t U �a Q Page: 3 Packet Pg. 109 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242788 7/2/2020 068245 ASSOCIATED EARTH SCIENCES INC (Continued) 242789 7/2/2020 070305 AUTOMATIC FUNDS TRANSFER PO # Description/Account 422.000.72.594.31.41.00 Total 116394 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 1773 422.000.72.531.90.49.00 UB Outsourcing area Printing 1773 421.000.74.534.80.49.00 UB Outsourcing area Printing 1773 423.000.75.535.80.49.00 UB Outsourcing area Postage 1773 421.000.74.534.80.42.00 UB Outsourcing area Postage 1773 423.000.75.535.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 421.000.74.534.80.49.00 10.1 % Sales Tax 423.000.75.535.80.49.00 116512 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 2456 422.000.72.531.90.49.00 UB Outsourcing area Printing 2456 421.000.74.534.80.49.00 UB Outsourcing area Printing 2456 423.000.75.535.80.49.00 UB Outsourcing area Postage # 421.000.74.534.80.42.00 UB Outsourcing area Postage # 423.000.75.535.80.42.00 10.1 % Sales Tax 422.000.72.531.90.49.00 10.1 % Sales Tax 7.3.b Page: 4 a� L 3 c �a Amoun y 0 a aD 292.6- -0 292.61 m L_ N 114.1( y 114.1( m c 117.5z 344.8E 0 344.8E �a a 11.5, 11.5, u 4- 0 11.8E 0 L a a 158.0z Q 0 158.0z N N 0 162.8z c 478.2, . R 478.2 - a� 15.9E E U �a Q Page: 4 Packet Pg. 110 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 5 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242789 7/2/2020 070305 AUTOMATIC FUNDS TRANSFER (Continued) 421.000.74.534.80.49.00 15.9E 10.1 % Sales Tax 423.000.75.535.80.49.00 16.4E Total: 2,554.1 242790 7/2/2020 001801 AUTOMATIC WILBERT VAULT CO 66376 ROUGH BOX - JOHNSON ROUGH BOX - JOHNSON 130.000.64.536.20.34.00 586.0( 66395 ROUGH BOX - EIDE ROUGH BOX - EIDE 130.000.64.536.20.34.00 586.0( Tota I : 1,172.0( 242791 7/2/2020 071174 AXON ENTERPRISE INC SI-1658344 INV SI-1658344 - CUST 116409 - ED TASER 7 HOLSTER - RIGHT HAND 001.000.41.521.40.31.00 67.5( TASER 7 HOLSTERS - 3 LEFT HAN[ 001.000.41.521.40.31.00 202.5( 10.4% Sales Tax 001.000.41.521.40.31.00 28.0E Tota I : 298.0f 242792 7/2/2020 077757 BEARD, WILLIAM 2005204.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 150.0( Tota I : 150.0( 242793 7/2/2020 074307 BLUE STAR GAS 1184525 FLEET - AUTO PROPANE 584.8 GAL FLEET - AUTO PROPANE 584.8 GAL 511.000.77.548.68.34.12 537.9� Total : 537.95 242794 7/2/2020 072571 BUILDERS EXCHANGE 1066063 PUBLISH PROJECTS ONLINE EBFC.Publish Project Online 422.000.72.594.31.41.00 0.3( Page: 5 Packet Pg. 111 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 6 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242794 7/2/2020 072571 BUILDERS EXCHANGE (Continued) 0 m EOMA.Publish Project Online 332.000.64.594.76.41.00 23.4z u EOMA.Publish Project Online L 126.000.64.594.76.41.00 1.0E EOMA.Publish Project Online 125.000.64.594.76.41.00 2.7( E6GB.Publish Project Online U 423.000.75.594.35.41.00 45.0( Total: 72.5( c 242795 7/2/2020 077754 CALABRO, EILEEN 2005200.009 REFUND: CLASS CANCELLATION-c REFUND: CLASS CANCELLATION:! 001.000.239.200 222.0( o Total: 222.0( j, �a 242796 7/2/2020 073029 CANON FINANCIAL SERVICES 21570443 COUNCIL CANON COPIER MONTHL CL Monthly contract charge E 001.000.11.511.60.45.00 26.4z Z B/W meter usage c 001.000.11.511.60.45.00 0.5- ii Color meter usage c 001.000.11.511.60.45.00 7.2- m 10.4% Sales Tax Q 001.000.11.511.60.45.00 3.5E .r Total: 37.71 N N 242797 7/2/2020 077126 CLIFTONLARSONALLEN LLP 2535403 GASB 68 PENSION AND OPEB FOC GASB 68 Pension and OPEB Footnoi 001.000.39.519.90.41.00 613.2( E Total: 613.2( n U 242798 7/2/2020 070323 COMCAST BUSINESS 8498310300732547 PUBLIC WORKS - DIGITAL CABLE Public Works - 7110 210th St SW t 001.000.65.518.20.42.00 1.9, Public Works - 7110 210th St SW Q Page: 6 Packet Pg. 112 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242798 7/2/2020 070323 COMCAST BUSINESS (Continued) 111.000.68.542.90.42.00 Public Works - 7110 210th St SW 421.000.74.534.80.42.00 Public Works - 7110 210th St SW 423.000.75.535.80.42.00 Public Works - 7110 210th St SW 511.000.77.548.68.42.00 Total 242799 7/2/2020 077743 COPS PLUS INC 836658 836658 - EDMONDS PD 2- SAFARILAND PADDLE HOLSTER 001.000.41.521.21.31.00 Total: 242800 7/2/2020 065683 CORRY'S FINE DRY CLEANING MAY 2020 MAY 2020 - DRY CLEANING - EDMC MAY 2020 DRY CLEANING CHARGE 001.000.41.521.22.24.00 Total 242801 7/2/2020 075727 CORT, TODD 05/26/2020 CLAIM FOR EXPENSES CLAIM FOR EXPENSES: REIMBURE 001.000.64.571.22.31.00 Total 242802 7/2/2020 006200 DAILY JOURNAL OF COMMERCE 3358920 E7DC.RFQ ADVERTISEMENT E7DC.RFQ Advertisement 112.000.68.542.61.41.00 E7DC.RFQ Advertisement 126.000.68.595.33.41.00 E7DC.RFQ Advertisement 421.000.74.594.34.41.00 E7DC.RFQ Advertisement 422.000.72.594.31.41.00 Total 7.3.b Page: 7 aD L 3 c �a Amoun y 0 a a� 9.1 U d 9.1� 9.1( m t 8.8( U 3&Z 45 m c 99.1 f 99.1 f o 0 �a a 431.01 •E 431.0: U 4- 0 7a 80.0( a 80.0( Q 0 N N 309.3( c ti 0 133.5� 9.1( c 26.8- E 478.8( t U �a Q Page: 7 Packet Pg. 113 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242803 7/2/2020 077437 DASH MEDICAL GLOVES INC INV1202631 INV1202631 - EDMONDS PD 1 CS BLACK NITRILE GLOVES - L 001.000.41.521.22.31.00 1 CS BLACK NITRILE GLOVES - M 001.000.41.521.22.31.00 1 CS BLACK NITRILE GLOVES - S 001.000.41.521.22.31.00 10.4% Sales Tax 001.000.41.521.22.31.00 Total 242804 7/2/2020 064531 DINES, JEANNIE 20-4019 CITY COUNCIL MEETNG MINUTES city council meeting minutes 6/16 anc 001.000.25.514.30.41.00 Tota I : 242805 7/2/2020 073772 DIRECT MATTERS 56224 PARKING POSTCARDS PARKING POSTCARD 001.000.23.512.50.31.00 10.4% Sales Tax 001.000.23.512.50.31.00 Tota I : 242806 7/2/2020 077762 DOUGLAS & MAJA KNIGHTON 3-15445 #5226009181-CB UTILITY REFUND #5226009181-CB Utility refund 411.000.233.000 Total 242807 7/2/2020 068292 EDGE ANALYTICAL 20-17074 WATER QUALITY - WATER SAMPLE WATER QUALITY - WATER SAMPLE 421.000.74.534.80.41.00 Total 242808 7/2/2020 007675 EDMONDS AUTO PARTS 1-106563 PM SUPPLIES: ENGINE OIL FILTER PM SUPPLIES: ENGINE OIL FILTER 001.000.64.576.80.31.00 7.3.b Page: 8 a� L 3 c �a Amoun N 0 a m 85.9( u L 85.9( N 85.9( v 26.7� 284.4< c c �a 939.6( o 939.6( '5, M a E 406.1 , U 4- 0 42.2z 448.3f 0 L Q a Q 251.7m N 7 , 251.cv 0 ti 0 E 1,170.0( 'M 1,170.0( c a� E t 8.9� um Q Page: 8 Packet Pg. 114 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice 242808 7/2/2020 007675 EDMONDS AUTO PARTS (Continued) 242809 7/2/2020 076610 EDMONDS HERO HARDWARE 1690 1695 1697 242810 7/2/2020 067030 EDMONDS HISTORICAL MUSEUM 2005191.009 2005192.009 PO # Description/Account 10.4% Sales Tax 001.000.64.576.80.31.00 Total : CITY HALL - SUPPLIES CITY HALL - SUPPLIES 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 F.A.C. - PARTS F.A.C. - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PUBLIC WORKS - PARTS/ HOSES 8 PUBLIC WORKS - PARTS/ HOSES 8 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 F.A.C. - PARTS F.A.C. - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 PM SUPPLIES: LIQUID SOAP PM SUPPLIES: LIQUID SOAP 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 REFUND: RENTAL CANCELLATION: 7.3.b Page: 9 Page: 9 Packet Pg. 115 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 10 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242810 7/2/2020 067030 EDMONDS HISTORICAL MUSEUM (Continued) 0 REFUND: RENTAL CANCELLATION: 001.000.239.200 200.0( u Total: 400.0( .` 242811 7/2/2020 038500 EDMONDS SENIOR CENTER 2020-05 03/2020 RECREATION SERVICES C N 03/2020 Recreation Services Contrac m 001.000.39.569.10.41.00 6,250.0( 2020-07 04/2020 RECREATION SERVICES C 04/2020 Recreation Services Contrac m c 001.000.39.569.10.41.00 6,250.0( (D 2020-09 05/2020 RECREATION SERVICES C 05/2020 Recreation Services Contrac �a 001.000.39.569.10.41.00 6,250.0( o 2020-11 06/2020 RECREATION SERVICES C 06/2020 Recreation Services Contrac ca a 001.000.39.569.10.41.00 6,250.0( Total: 25,000.0( 242812 7/2/2020 008705 EDMONDS WATER DIVISION 2-25150 WEST PLANTER IRRIGATION 870 C c WEST PLANTER IRRIGATION 870 C 7a 001.000.64.576.80.47.00 61.9� o 2-25175 EAST PLANTER IRRIGATION 875 C) a EAST PLANTER IRRIGATION 875 Cj °- Q 001.000.64.576.80.47.00 66.5, " 2-26950 LIFT STATION #3 729 NORTHSTRE/ c N LIFT STATION #3 729 NORTHSTRE/ cv 423.000.75.535.80.47.10 0 107.6E ti 2-28275 PLANTER IRRIGATION 1400 9TH AV PLANTER IRRIGATION 1400 9TH AV N E 001.000.64.576.80.47.00 52.8E .2 2-29118 LIFT STATION #2 702 MELODY LN / U LIFT STATION #2 702 MELODY LN / c 423.000.75.535.80.47.10 57.4' E 2-37180 SAM STAMM OVERLOOK / METER £ SAM STAMM OVERLOOK / METER £ Q Page: 10 Packet Pg. 116 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 11 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242812 7/2/2020 008705 EDMONDS WATER DIVISION (Continued) 001.000.64.576.80.47.00 73.9E 7-05276 CEMETERY SEWER & STORM 820 CEMETERY SEWER & STORM 820 130.000.64.536.50.47.00 218.51 Tota I : 639.0, 242813 7/2/2020 009350 EVERETT DAILY HERALD EDH900005 EOFA.RFQ ADVERTISEMENT EOFA.RFQ Advertisement 422.000.72.594.31.41.00 195.4E Tota I : 195.4f 242814 7/2/2020 065958 EZ-LINER 067374 UNIT 119 - PARTS UNIT 119 - PARTS 511.000.77.548.68.31.10 67.9' Freight 511.000.77.548.68.31.10 19.6( Total : 87.5: 242815 7/2/2020 066378 FASTENAL COMPANY WAMOU59181 WATER - PARTS/ SCREW WATER - PARTS/ SCREW 421.000.74.534.80.31.00 71.1 f 10.4% Sales Tax 421.000.74.534.80.31.00 7.4( Total : 78.5° 242816 7/2/2020 009815 FERGUSON ENTERPRISES INC 0876583 SEWER - PARTS SEWER - PARTS 423.000.75.535.80.31.00 156.4, Freight 423.000.75.535.80.31.00 23.4( 10.4% Sales Tax 423.000.75.535.80.31.00 18.7- 0886212 WATER - PARTS/ FLOMATIC 1 1/4" WATER - PARTS/ FLOMATIC 1 1/4" 421.000.74.534.80.31.00 202.5z Page: 11 Packet Pg. 117 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 12 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242816 7/2/2020 009815 FERGUSON ENTERPRISES INC (Continued) 0 Freight 421.000.74.534.80.31.00 21.1 £ u 10.4% Sales Tax L 421.000.74.534.80.31.00 23.2E 0887000 WATER INVENTORY - PARTS WATER INVENTORY - PARTS 421.000.74.534.80.34.20 z 1,014.4E v Freight 421.000.74.534.80.34.20 28.4E c 10.4% Sales Tax 421.000.74.534.80.34.20 108.41 0888755 WATER INVENTORY - 520M TOUCF WATER INVENTORY - 520M TOUCI• 0 421.000.74.534.80.34.30 4,828.9E 10.4% Sales Tax a 421.000.74.534.80.34.30 502.2' CM122299 WATER - CREDIT FOR FREIGHT Cl- ca WATER - CREDIT FOR FREIGHT Cl- U 421.000.74.534.80.31.00 -21.1 £ 0 10.4% Sales Tax > 421.000.74.534.80.31.00 -2.2( o CM122350 SEWER - PARTS RETURNEDCL a SEWER - PARTS RETURNED Q 423.000.75.535.80.31.00 -54.4' c 10.4% Sales Tax N 423.000.75.535.80.31.00 -5.6E c Total: 6,844.61 o 242817 7/2/2020 009815 FERGUSON ENTERPRISES INC 8201426 PM: IRRIGATION SUPPLIES E PM: IRRIGATION SUPPLIES 2 001.000.64.576.80.31.00 179.9, ; 10.2% Sales Tax (D 001.000.64.576.80.31.00 18.3( E Total: 198.1 U Q Page: 12 Packet Pg. 118 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 13 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account 0 L 3 c �a Amoun N 242818 7/2/2020 077750 FORSBERG, LEE 2005196.009 REFUND: RENTAL CANCELLATION: 0 m REFUND: RENTAL CANCELLATION: 001.000.239.200 200.0( u Total: 200.0( .` 242819 7/2/2020 077292 FOSTER GARVEY PC 2754928 ORDINANCE DRAFT PFD INTERI-0 N Draft ordinance authorizing amendmE 001.000.36.515.32.41.00 1,102.0( Total : 1,102.0( 0 242820 7/2/2020 071998 FOSTER, KELSEY BID-8414 BID/ED! COPYWRITING FOR JUNE a0i BID/Ed! copywriting for June 2020 M 140.000.61.558.70.41.00 300.0( Total: 300.0( — 0 242821 7/2/2020 012199 GRAINGER 9558557709 PUBLIC WORKS - PARTS/ BATTER) L �a PUBLIC WORKS - PARTS/ BATTER) a 001.000.66.518.30.31.00 111.7E .E 10.4% Sales Tax 7 001.000.66.518.30.31.00 11.6, 9561316952 CITY PARK BUILDING - PARTS/ BAT o CITY PARK BUILDING - PARTS/ BAT > 001.000.66.518.30.31.00 0 41.7, a 10.4% Sales Tax Q 001.000.66.518.30.31.00 4.3' 9565915957 PUBLIC SAFETY - SUPPLIES N PUBLIC SAFETY - SUPPLIES cv 001.000.66.518.30.31.00 85.4E 9 10.4% Sales Tax 001.000.66.518.30.31.00 8.8E E Total: 263.8E 'M Z 242822 7/2/2020 076542 GRANICUS 128207 CIVIC STREAMING AGENDA & MINI civic streaming agenda and minutes 0 001.000.25.514.30.48.00 1,564.9z t Total: 1,564.9' Q Page: 13 Packet Pg. 119 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 14 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242823 7/2/2020 077756 GRAYSON, DENISE 2005203.009 REFUND: CLASS CANCELLATION: ( 0 m REFUND: CLASS CANCELLATION: 001.000.239.200 126.0( u Total: 126.0( .` 242824 7/2/2020 077759 GRENNAN, PAT 2005206.009 REFUND: RENTAL CANCELLATION: N REFUND: RENTAL CANCELLATION: 001.000.239.200 180.0( Total : 180.0( m 242825 7/2/2020 012560 HACH COMPANY 11997613 WWTP: PO 314 COD STD SOLN, R( a0i PO 314 COD STD SOLN, ROSOLIC 423.000.76.535.80.31.00 2,046.3< Freight — 423.000.76.535.80.31.00 128.0z L, 10.4% Sales Tax a 423.000.76.535.80.31.00 226.1 Total : 2,400.5( •� 242826 7/2/2020 077753 HASTINGS, LESA 2005199.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: c 001.000.239.200 7a 150.0( o Total: 150.0( a a 242827 7/2/2020 010900 HD FOWLER CO INC C504097 WATER - PARTS CREDIT FOR DUPI Q WATER - PARTS CREDIT FOR DUPI o 421.000.74.534.80.31.00 N -833.2E N 10.4% Sales Tax c 421.000.74.534.80.31.00 -86.6( c 15404391 WATER - PARTS/ VALVE & 2" BRAS; E WATER - PARTS/ VALVE & 2" BRAS! M 421.000.74.534.80.31.00 3,128.0, 10.4% Sales Tax 421.000.74.534.80.31.00 325.3- E 15404392 WATER - PARTS/ PLASTIC PLUG W t WATER - PARTS/ PLASTIC PLUG W Q Page: 14 Packet Pg. 120 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 15 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242827 7/2/2020 010900 HD FOWLER CO INC (Continued) 0 421.000.74.534.80.31.00 as 264.7E 10.4% Sales Tax 421.000.74.534.80.31.00 m 27.51 .L 15404393 WATER - INVENTORY/ PARTS WATER - INVENTORY 1" METER SE 421.000.74.534.80.34.20 3,656.6z WATER - PARTS QUICK JOINT & LI[ U 421.000.74.534.80.31.00 1,707.6� 10.4% Sales Tax c 421.000.74.534.80.34.20 380.2� 10.4% Sales Tax 421.000.74.534.80.31.00 177.6( 15463213 WATER - PARTS DIPLICATE CHARC 0 WATER - PARTS DIPLICATE CHARC 421.000.74.534.80.31.00 833.2E a 10.4% Sales Tax E 421.000.74.534.80.31.00 86.6E .i 15463217 WATER - PARTS/ VALVE STEM WATER - PARTS/ VALVE STEM 0 421.000.74.534.80.31.00 142.8' 10.4% Sales Tax o 421.000.74.534.80.31.00 14.8E a Total: 9,825.5, Q 242828 7/2/2020 077746 HODSON, ALAN 2005189.009 REFUND: RENTAL CANCELLATION: 0 N REFUND: RENTAL CANCELLATION: c 001.000.239.200 500.0( c 2005190.009 REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: E 001.000.239.200 1,040.0( u Total: 1,540.0( }; c 242829 7/2/2020 067862 HOME DEPOT CREDIT SERVICES 20176 WWTP: PO 321 SCREWS, BOLTS VA 0 E PO 321 SCREWS, BOLTS WOOD Pl. 423.000.76.535.80.31.00 161.1( Q Page: 15 Packet Pg. 121 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 242829 7/2/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) 10.2% Sales Tax 423.000.76.535.80.31.00 4053858 WWTP: PO 307 RUST REMOVER, T PO 307 RUST REMOVER, TIDE DET 423.000.76.535.80.31.00 10.2% Sales Tax 423.000.76.535.80.31.00 Total 242830 7/2/2020 067862 HOME DEPOT CREDIT SERVICES 2024202 PM: CABLE TIES, CLAMPS, WASP r PM: CABLE TIES, CLAMPS, WASP c, 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 4092581 PM SUPPLIES: GROMMETS, SIKAFI PM SUPPLIES: GROMMETS, SIKAFI 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 5013512 PM SUPPLIES: PRIMER, PVC CEME PM SUPPLIES: PRIMER, PVC CEME 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 5023858 PM SUPPLIES: RUBBER STRAP W/ PM SUPPLIES: RUBBER STRAP W/ 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 5622590 PM SUPPLIES: STARTER FERTILIZE PM SUPPLIES: STARTER FERTILIZE 001.000.64.576.80.31.00 10.2% Sales Tax 001.000.64.576.80.31.00 9522246 PM SUPPLIES: SAFETY GLASSES 7.3.b Page: 16 aD L 3 c �a Amoun N 0 a m 16.4z u 281.7E Y m 28.7z v 488.1( m c 188.5" 0 19.2< �a a 97.4E 9.9Z o Ta 0 L 25.6, Q Q 2.6" o N N 0 36.7( c 3.7z .E �a U 73.4z y E t 7.4� Q Page: 16 Packet Pg. 122 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 17 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account Amoun 242830 7/2/2020 067862 HOME DEPOT CREDIT SERVICES (Continued) PM SUPPLIES: SAFETY GLASSES 001.000.64.576.80.31.00 21.9 1 10.2% Sales Tax 001.000.64.576.80.31.00 2.2z Tota I : 488.9f 242831 7/2/2020 061013 HONEY BUCKET 0551592452 CITY PARK HONEY BUCKET CITY PARK HONEY BUCKET 001.000.64.576.80.45.00 995.4( Total : 995.4( 242832 7/2/2020 075966 HULBERT, CARRIE BID-0620ED BID/ED! PROGRAM MANAGMENT F BID/Ed! program managment for Jun( 140.000.61.558.70.41.00 2,766.6, Total : 2,766.E , 242833 7/2/2020 076488 HULBERT, MATTHEW STIEG BID-062020 BID/ED! PHOTOGRAPHY FOR JUNE BID/Ed! photography for June 2020 140.000.61.558.70.41.00 600.0( Tota I : 600.0( 242834 7/2/2020 072831 INDEPENDENT INC 9782 UNIT 282 - REPAIRS TO RFD UNIT 282 - REPAIRS TO RFD 511.000.77.548.68.48.00 150.0( 10.4% Sales Tax 511.000.77.548.68.48.00 15.6( Tota I : 165.6( 242835 7/2/2020 073548 INDOFF INCORPORATED 3379255 WWTP: PO 316 COPY PAPER PO 316 - Navigator Platinum Copy P� 423.000.76.535.80.31.00 42.9� 10.4% Sales Tax 423.000.76.535.80.31.00 4.4 Tota I : 47.4E 242836 7/2/2020 014940 INTERSTATE BATTERY SYSTEMS 300-10071894 PM SUPPLIES: GLOVES Page: 17 Packet Pg. 123 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account 242836 7/2/2020 014940 INTERSTATE BATTERY SYSTEMS (Continued) PM SUPPLIES: GLOVES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 300-10072095 PM SUPPLIES: GLOVES PM SUPPLIES: GLOVES 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total : 242837 7/2/2020 015270 JCI JONES CHEMICALS INC 824748 WWTP: PO 179 6/26/20 SODIUM HY PO 179 SODIUM HYPOCHLORITE - 423.000.76.535.80.31.53 WA Hazadous Substance Tax 423.000.76.535.80.31.53 10.4% Sales Tax 423.000.76.535.80.31.53 Total 242838 7/2/2020 077707 JUDHA OF LION LANDSCAPING 3464 WWTP: 90% OF BILL FOR CONCRE 90% OF BILL FOR CONCRETE PAD 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 Total 242839 7/2/2020 069080 KROHNE INC S01/99480 WWTP: PO 304 ADDL PH PROBE PO 304 2nd pH Probe. 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 Total 242840 7/2/2020 077758 LATENDRESSE, KIM 2005205.009 REFUND: CLASS CANCELLATION: 7.3.b Page: 18 a� L 3 c �a Amoun N 0 a m 85.0( u L 8.8L N m z 82.5( U 4 8.5£ c 184.9: c �a 0 3,612.8z �a a 25.2£ 375.7z u 4,01181, o 0 0 L a 11,250.0( Q 1,170.0( N 12,420.0( c ti 0 E 632.0( .m 13.9, c 645.9 E t U �a Q Page: 18 Packet Pg. 124 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242840 7/2/2020 077758 LATENDRESSE, KIM Voucher List City of Edmonds Invoice (Continued) 242841 7/2/2020 077747 LENTZ, DEANNA 2005193.009 242842 7/2/2020 006048 LN CURTIS AND SONS INV395332 INV396900 242843 7/2/2020 020039 MCMASTER-CARR SUPPLY CO 40862065 PO # Description/Account REFUND: CLASS CANCELLATION: 001.000.239.200 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total INV395332 - CUST C4727 - EDMONI RIOT CANISTER 4 PACK 628.000.41.521.23.31.00 AVON 50 WERIES CLEANING KIT 628.000.41.521.23.31.00 Freight 628.000.41.521.23.31.00 10.5% Sales Tax 628.000.41.521.23.31.00 INV396900 - CUST C4727 - EDMONI AVON 50 WERIES CLEANING KITS 628.000.41.521.23.31.00 Freight 628.000.41.521.23.31.00 10.5% Sales Tax 628.000.41.521.23.31.00 Total WWTP: PO 313 AIR/STEAM HOSE PO 313 AIR/STEAM HOSE 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 10.4% Sales Tax 423.000.76.535.80.48.00 7.3.b Page: 19 a� L 3 c �a Amoun N 0 a m 135.0( u 135.0( .` N m 71.8E v 71.8E m c a� 2,760.0( 200.0( �a a 52.4' 316.3' U 4- 0 7a 576.0( c L a 11.4z Q 61.6E N 3,977.8E c ti 0 E 85.0, n U 10.1( c W E 9.9( U �a Q Page: 19 Packet Pg. 125 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds Bank code : usbank Voucher Date Vendor Invoice PO # 242843 7/2/2020 020039 020039 MCMASTER-CARR SUPPLY CO (Continued) 242844 7/2/2020 020900 MILLERS EQUIP & RENTALL INC 328465 K&R111 1 242845 7/2/2020 064570 NATIONAL SAFETY INC 0583537-IN 242846 7/2/2020 077752 NELSON, DORIS 2005198.009 242847 7/2/2020 063750 ORCA PACIFIC INC 42733 Description/Account Total : SEWER - PARTS/ WEED EATER ST) SEWER - PARTS/ WEED EATER STj 423.000.75.535.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 PM SUPPLIES: FUEL FILTERS, RIM[ PM SUPPLIES: FUEL FILTERS, RIM[ 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total WATER/ SEWER - COVID/ N95 MAS WATER/ SEWER - COVID/ N95 MAS 421.000.74.534.80.31.00 WATER/ SEWER - COVID/ N95 MAS 423.000.75.535.80.31.00 10.4% Sales Tax 421.000.74.534.80.31.00 10.4% Sales Tax 423.000.75.535.80.31.00 Total REFUND: RENTAL CANCELLATION: REFUND: RENTAL CANCELLATION: 001.000.239.200 Total YOST POOL SUPPLIES: CHEMICAL YOST POOL SUPPLIES: CHEMICAL 001.000.64.576.80.31.00 10.4% Sales Tax 001.000.64.576.80.31.00 Total 7.3.b Page: 20 a� L 3 c �a Amoun N 0 105.0 j 0 U m L 4.2,1 N 0.4, 21.4E c d M 2.2< 28.3f 0 L �a a 960.0( 960.0( 0 99.81 7a 0 99.8z a 2,119.61 Q 0 N N 200.0( 9 200.0( o E 1,450.3z 150.8z t 1,601.1f Q Page: 20 Packet Pg. 126 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 21 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun N 242848 7/2/2020 072739 O'REILLYAUTO PARTS 3685-476796 UNIT 454 - PARTS/ REPAIR KIT 0 m UNIT 454 - PARTS/ REPAIR KIT 511.000.77.548.68.31.10 46.9� u 10.4% Sales Tax L 511.000.77.548.68.31.10 4.8� Total: 51.8f m 242849 7/2/2020 077745 OTT, ESTHER 2005186.009 REFUND: CLASS CANCELLATION: v REFUND: CLASS CANCELLATION: 001.000.239.200 35.0( 2005187.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 63.0( Total: 98.0( o 0 242850 7/2/2020 070962 PAULSONS TOWING INC 122876 INV 122876 - EDMONDS PD - CS 20CL ca TOW BLACK DODGE- CS 20-13759 001.000.41.521.22.41.00 184.0( •� 10.5% Sales Tax U 001.000.41.521.22.41.00 19.3, c Total: 203.3, 242851 7/2/2020 077749 PETERSON, ERIC 2005195.009 REFUND: RENTAL CANCELLATION: 0 a REFUND: RENTAL CANCELLATION: Q- 001.000.239.200 400.0( Q Total : 400.0( N 242852 7/2/2020 008475 PETTY CASH 6/12/20-6/18/20 JUNE 2020 PETTY CASH c FAC MAINT - COVID/ MASKS o 001.000.66.518.30.31.00 11.0, CDL PHYSICAL- WILLIAM SANDER 111.000.68.542.90.49.00 99.0( FLEET - MICROWAVE (REPLACED I 511.000.77.548.68.35.00 99.4z FLEET - COVID/ INFARED THERMO 511.000.77.548.68.31.10 66.2� Q Page: 21 Packet Pg. 127 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 22 Bank code : usbank Voucher Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242852 7/2/2020 008475 PETTY CASH (Continued) 0 CDL ENDORSEMENT - TREVYR JU: 422.000.72.531.90.49.00 102.0( u Total: 377.7° .` 242853 7/2/2020 028860 PLATT ELECTRIC SUPPLY OL93584 WWTP: PO 319 PANEL MOUNT, HAI N PO 319 PANEL MOUNT, HANDBK, L 423.000.76.535.80.48.00 347.9E r 10.4% Sales Tax 423.000.76.535.80.48.00 36.1 £ Total : 384.1 242854 7/2/2020 046900 PUGET SOUND ENERGY 200000704821 FRANCES ANDERSON CENTER 70( FRANCES ANDERSON CENTER 70( — 001.000.66.518.30.47.00 1,094.3E 200002411383 YOST PARK/POOL 9535 BOWDOIN a YOST PARK/POOL 9535 BOWDOIN 001.000.64.576.80.47.00 35.8 •E 200007876143 OLD PUBLIC WORKS 200 DAYTON OLD PUBLIC WORKS 200 DAYTON o 421.000.74.534.80.47.00 62.7z 7a 200009595790 FIRE STATION #16 8429 196TH ST : o FIRE STATION #16 8429 196TH ST : a 001.000.66.518.30.47.00 211.7< Q 200011439656 FIRE STATION #20 23009 88TH AVE FIRE STATION #20 23009 88TH AVE N 001.000.66.518.30.47.00 72.6E c 200016558856 CIVIC CENTER 250 5TH AVE N / ME ti CIVIC CENTER 250 5TH AVE N / ME 001.000.66.518.30.47.00 420.8E E 200016815843 FIRE STATION #17 275 6TH AVE N / 2 FIRE STATION #17 275 6TH AVE N / U 001.000.66.518.30.47.00 256.1 < c 200017676343 FLEET MAINTENANCE BAY 21105 7 E FLEET MAINTENANCE BAY 21105 7 511.000.77.548.68.47.00 157.3 , +° Q Page: 22 Packet Pg. 128 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher 242854 242855 242856 Voucher List City of Edmonds Date Vendor Invoice 7/2/2020 046900 PUGET SOUND ENERGY (Continued) 200019375639 200019895354 200020415911 200021829581 200024711901 PO # Description/Account MEADOWDALE CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 001.000.66.518.30.47.00 SNO-ISLE LIBRARY 650 MAIN ST / IN SNO-ISLE LIBRARY 650 MAIN ST / IN 001.000.66.518.30.47.00 PUBLIC WORKS CIVIC 7110 210TH PUBLIC WORKS CIVIC 7110 210TH 001.000.65.518.20.47.00 PUBLIC WORKS CIVIC 7110 210TH 111.000.68.542.90.47.00 PUBLIC WORKS CIVIC 7110 210TH 421.000.74.534.80.47.00 PUBLIC WORKS CIVIC 7110 210TH 423.000.75.535.80.47.10 PUBLIC WORKS CIVIC 7110 210TH 511.000.77.548.68.47.00 PUBLIC WORKS CIVIC 7110 210TH 422.000.72.531.90.47.00 WWTP: 5/20-6/22/20 METER 00039( 5/20-6/22/20 200 2ND AVE S / METI 423.000.76.535.80.47.63 CITY PARK BUILDING 600 3RD AVE CITY PARK BUILDING 600 3RD AVE 001.000.66.518.30.47.00 Total 7/2/2020 070789 QUALITY CONTROL SERVICES INC 60354 WWTP: CALIBRATE 2 THERMOMEI CALIBRATE 2 THERMOMETERS 423.000.76.535.80.41.00 Freight 423.000.76.535.80.41.00 Total 7/2/2020 075753 RADWELL INTERNATIONAL INC 31447943 WWTP: PO 308 REPAIR 2ND HAND, 7.3.b Page: 23 a� L 3 c �a Amoun N 0 o_ m U m 132.4E N 59.1 v 10.5( 39.9, �a 39.9, 0 L 39.9, a E 39.9, .� 39.8E 0 0 L 337.6- a Q 0 126.3( N 3,177.3 , c r` 0 E 210.0( 13.2E y 223.2E E t U �a Q Page: 23 Packet Pg. 129 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242856 7/2/2020 075753 RADWELL INTERNATIONAL INC (Continued) PO 308 REPAIR 2ND HAND/SPEAKS 423.000.76.535.80.48.00 Freight 423.000.76.535.80.48.00 31448734 WWTP: PO 308 REPAIR -HAND SPE PO 308 REPAIR HAND SPEAKER/PY 423.000.76.535.80.48.00 Total 242857 7/2/2020 077748 RAPAPORT, ALLISON 2005194.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total: 242858 7/2/2020 077755 SCHMITT, KELLIE 2005201.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 2005202.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total: 242859 7/2/2020 077751 SIMARD, HEATHER 2005197.009 REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 001.000.239.200 Total: 242860 7/2/2020 037375 SNO CO PUD NO 1 200202547 PEDEST CAUTION LIGHT 21930 95- PEDEST CAUTION LIGHT 21930 95- 111.000.68.542.64.47.00 200260271 YOST POOL YOST POOL 001.000.64.576.80.47.00 200348233 TRAFFIC LIGHT 22000 84TH AVE W TRAFFIC LIGHT 22000 84TH AVE W 7.3.b Page: 24 a� L 3 c �a Amoun N 0 a m 240.8, u 5.0( N m z 240.8, v 486.6i m c d 880.0( 880.0( o 0 �a a 486.0( •� U 0 96.0( ii 582.0( p L Q a Q 138.0( N 138.0( c14 0 ti 0 20.0( M c 21.3E E t U co Q Page: 24 Packet Pg. 130 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242860 7/2/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 111.000.68.542.64.47.00 200386456 CLUBHOUSE 6801 MEADOWDALE CLUBHOUSE 6801 MEADOWDALE 001.000.66.518.30.47.00 200398956 FIRE STATION #16 8429 196TH ST FIRE STATION #16 8429 196TH ST ; 001.000.66.518.30.47.00 200468593 LIFT STATION #4 8311 TALBOT RD / LIFT STATION #4 8311 TALBOT RD / 423.000.75.535.80.47.10 200493146 MAPLEWOOD PARK IRRIGATION M MAPLEWOOD PARK IRRIGATION M 001.000.64.576.80.47.00 200865202 LIFT STATION #3 1529 NORTHSTRE LIFT STATION #3 1529 NORTHSTRE 423.000.75.535.80.47.10 201265980 LIFT STATION #12 16121 75TH PL � LIFT STATION #12 16121 75TH PL � 423.000.75.535.80.47.10 201327111 PINE ST PARK PINE ST PARK 001.000.64.576.80.47.00 201374964 LIFT STATION #11 6811 1/2 157TH P LIFT STATION #11 6811 1/2 157TH P 423.000.75.535.80.47.10 201431244 PEDEST CAUTION LIGHT 9301 PUC PEDEST CAUTION LIGHT 9301 PUC 111.000.68.542.64.47.00 201594488 LIFT STATION #15 7710 168TH PL S LIFT STATION #15 7710 168TH PL S 423.000.75.535.80.47.10 201610276 OVERHEAD STREET LIGHTING AT i OVERHEAD STREET LIGHTING AT 130.000.64.536.50.47.00 201611951 TRAFFIC LIGHT 20801 76TH AVE W 7.3.b Page: 25 a� L 3 c �a Amoun y 0 a aD 48.8z 'D r U d 32.5( N m 1,369.0, U m c 340.9z c �a 20.0< p 0 �a a 99.0- E U 45 210.8, 0 0 L 20.0i Q Q 0 23.1- N N 0 ti 0 18.8� E 2 U 18.1� c aD E 8.3( U �a Q Page: 25 Packet Pg. 131 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242860 7/2/2020 037375 SNO CO PUD NO 1 Voucher List City of Edmonds Invoice PO # Description/Account (Continued) TRAFFIC LIGHT 20801 76TH AVE W 111.000.68.542.63.47.00 201751476 TRAFFIC LIGHT 9932 220TH ST SW TRAFFIC LIGHT 9932 220TH ST SW 111.000.68.542.64.47.00 201762101 415 5TH AVE S 415 5TH AVE S 001.000.64.576.80.47.00 201782646 TRAFFIC LIGHT 901 WALNUT ST / � TRAFFIC LIGHT 901 WALNUT ST / � 111.000.68.542.64.47.00 201907862 TRAFFIC LIGHT 7133 212TH ST SW TRAFFIC LIGHT 7133 212TH ST SW 111.000.68.542.63.47.00 202087870 LIFT STATION #6 100 PINE ST / MEl LIFT STATION #6 100 PINE ST / MEl 423.000.75.535.80.47.10 202250627 9TH/GASPER LANDSCAPED BED 9TH/GASPER LANDSCAPED BED 001.000.64.576.80.47.00 202289120 TRAFFIC LIGHT 23801 HWY 99 / ME TRAFFIC LIGHT 23801 HWY 99 / ME 111.000.68.542.64.47.00 202620415 MATHAY BALLINGER PARK IRRIGA MATHAY BALLINGER PARK IRRIGA 001.000.64.576.80.47.00 202807632 TRAFFIC LIGHT 8429 196TH ST SW TRAFFIC LIGHT 8429 196TH ST SW 001.000.66.518.30.47.00 204292213 CHARGE STATION #1 552 MAIN ST CHARGE STATION #1 552 MAIN ST 111.000.68.542.64.47.00 204467435 HAZEL MILLER PLAZA HAZEL MILLER PLAZA 001.000.64.576.80.47.00 7.3.b Page: 26 aD L 3 c �a Amoun N 0 a m 39.0' u 52.2E m 19.4E m c a� 17.7z �a 0 37.9, `5% M a E 146.0E 0 17.1 0 L Q a 82.3z Q 0 N 17.1 0 ti 0 21.4E . �a U 88.4E y E t 28.4, Q Page: 26 Packet Pg. 132 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice 242860 7/2/2020 037375 037375 SNO CO PUD NO 1 (Continued) 242861 7/2/2020 063941 SNO CO SHERIFFS OFFICE 1000530345 242862 7/2/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE Lot Line Adjustment 242863 7/2/2020 038410 SOUND SAFETY PRODUCTS 354172/1 242864 7/2/2020 068439 SPECIALTY DOOR SERVICE 54335 242865 7/2/2020 077568 STAVITSKY, MARIA 2005207.009 PO # Description/Account Total INV 1000530345 - CUST SSH00010 - JAN - JUNE 2020 - CITY JAG 001.000.41.521.10.41.50 Total LOT LINE ADJUSTMENT FOR PLAN Lot line adjustments for Planning 001.000.25.514.30.49.00 Total WATER/ SEWER - WORK WEAR WATER/ SEWER - WORK WEAR 421.000.74.534.80.24.00 WATER/ SEWER - WORK WEAR 423.000.75.535.80.24.00 Freight 421.000.74.534.80.24.00 Freight 423.000.75.535.80.24.00 10.4% Sales Tax 421.000.74.534.80.24.00 10.4% Sales Tax 423.000.75.535.80.24.00 Total FIRE STATION 16 - LABOR TO REPI FIRE STATION 16 - LABOR TO REPI 001.000.66.518.30.48.00 10.4% Sales Tax 001.000.66.518.30.48.00 Total REFUND: CLASS CANCELLATION: REFUND: CLASS CANCELLATION: 7.3.b Page: 27 a� L 3 c �a Amoun y 0 2,818.71 as U d L_ 5,547.0( 5,547.0( m z 208.5( m 208.5( a0i c �a 79.2E o �a 79.2, a E 7.5< 7.5, c �a 9.0( a a 9.01 Q 191.55 N N 0 ti 0 368.5E M 38.3' 406.W aD E t U �a Q Page: 27 Packet Pg. 133 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242865 7/2/2020 077568 STAVITSKY, MARIA (Continued) 001.000.239.200 Tota I : 242866 7/2/2020 040430 STONEWAY ELECTRIC SUPPLY S103081911.001 FIRE STATION 16 - SUPPLIES/ FLU( FIRE STATION 16 - SUPPLIES/ FLU( 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 S103117493.001 FAC MAINT - SUPPLIES/ FLORESCI FAC MAINT - SUPPLIES/ FLORESCI 001.000.66.518.30.31.00 10.5% Sales Tax 001.000.66.518.30.31.00 Tota I : 242867 7/2/2020 071666 TETRATECH INC 51580893 E9FA.SERVICES THRU 3/31/20 E9FA.Services thru 3/31/20 422.000.72.531.90.41.20 51591820 E9FA.SERVICES THRU 4/30/20 E9FA.Services thru 4/30/20 422.000.72.531.90.41.20 51595293 E9FA.SERVICES THRU 5/30/20 E9FA.Services thru 5/30/20 422.000.72.531.90.41.20 51605760 E9FA.SERVICES THRU 6/26/20 E9FA.Services thru 6/26/20 422.000.72.531.90.41.20 Tota I : 242868 7/2/2020 027269 THE PART WORKS INC INV57314 PUBLIC SAFETY - PARTS PUBLIC SAFETY - PARTS 001.000.66.518.30.31.00 10.4% Sales Tax 001.000.66.518.30.31.00 7.3.b Page: 28 aD L 3 c �a Amoun N 0 a aD 112.5( -0 112.5( m L_ N 384.4. 40.3, m c d M 247.5E c �a 25.9� o 698.3 , �a a E 18,785.4E 0 7a 38,510.3E o L a a Q 27,832.2z " O N N 36,782.3- 9 121,910.4: N E 330.3, aD E 34.3E �a Q Page: 28 Packet Pg. 134 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 29 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242868 7/2/2020 027269 027269 THE PART WORKS INC (Continued) Total : 0 364.7( 0 242869 7/2/2020 066056 THE SEATTLE TIMES 934101 VISITEDMONDS DIGITALADS MAR( VisitEdmonds Digital advertising Mar( 120.000.31.575.42.41.40 1,800.0( VisitEdmonds Digital advertising April 120.000.31.575.42.41.40 1,800.0( VisitEdmonds Digital advertising May 120.000.31.575.42.41.40 1,800.0( Total: 5,400.0( c 242870 7/2/2020 072649 THE WIDE FORMAT COMPANY 124136 DEV SVCS WIDE FORMAT COPIER d Monthly fee (June 2020) �a 001.000.62.524.10.45.00 175.0( _ 10.4% Sales Tax 001.000.62.524.10.45.00 18.2( a Total: 193.2( E 242871 7/2/2020 077659 TPC TRAINING I-107716 WWTP: EDUENAS: TPC COURSES fd EDUENAS: TPC COURSES #281-28 4- 423.000.76.535.80.49.71 199.0( o Total: 199.0( c L 242872 7/2/2020 067865 VERIZON WIRELESS 9856564728 C/A 571242650-00001 a iPhone/iPad Cell Service Finance Q 001.000.31.514.23.42.00 -40.9E o 9856564728 C/A 671247844-00001 N N Cell Service Fac-Maint G 001.000.66.518.30.42.00 99.91 o Cell Service-PD 001.000.41.521.10.42.00 349.7E Cell Service-PW Street/Storm 111.000.68.542.90.42.00 19.8- Cell Service-PW Street/Storm 0 422.000.72.531.90.42.00 19.8- t Cell Service-PW Water Q Page: 29 Packet Pg. 135 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242872 7/2/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) 421.000.74.534.80.42.00 Cell Service-PW Sewer 423.000.75.535.80.42.00 Cell Service-WWTP 423.000.76.535.80.42.00 9857202443 C/A 571242650-0001 iPhone/iPad Cell Service Bldg 001.000.62.524.20.42.00 iPhone/iPad Cell Service City Clerk 001.000.25.514.30.42.00 iPhone/iPad Cell Service Comm Svc 001.000.61.557.20.42.00 iPhone/iPad Cell Service Council 001.000.11.511.60.42.00 iPhone/iPad Cell Service Court 001.000.23.512.50.42.00 iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.35.00 iPhone/iPad Cell Service Dev Svcs 001.000.62.524.10.42.00 iPhone/iPad Cell Service Engineering 001.000.67.518.21.42.00 iPhone/iPad Cell Service Facilities 001.000.66.518.30.42.00 iPhone/iPad Cell Service Finance 001.000.31.514.23.42.00 iPhone/iPad Cell Service HR 001.000.22.518.10.42.00 iPhone/iPad Cell Service IS 512.000.31.518.88.42.00 iPhone/iPad Cell Service Mayor 001.000.21.513.10.42.00 iPhone/iPad Cell Service Park Admin 001.000.64.571.21.42.00 7.3.b Page: 30 a� L 3 c �a Amoun N 0 a m 19.6� 'D U d 39.3z 19.6, m 527.0- c 36.7f c 163.4- 0 778.6z >+ M a 91.4< 342.2< U 0 328.6 1 > 0 L 1,374.8z a Q 248.7E N N 36.7E c ti 0 114.6z E M 378.2z c 114.6z E t 57.3, Q Page: 30 Packet Pg. 136 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher Date Vendor 242872 7/2/2020 067865 VERIZON WIRELESS Voucher List City of Edmonds Invoice PO # Description/Account (Continued) iPhone/iPad Cell Service Parks Maint 001.000.64.576.80.42.00 iPhone/iPad Cell Service Parks Rec 001.000.64.571.22.42.00 iPhone/iPad Cell Service PD 001.000.41.521.10.42.00 Air cards PD 001.000.41.521.10.42.00 iPhone/iPad Cell Service Planning 001.000.62.558.60.42.00 iPhone/iPad Cell Service PW Admin 001.000.65.518.20.42.00 iPhone/iPad Cell Service PW Admin 421.000.74.534.80.42.00 iPhone/iPad Cell Service PW Admin 422.000.72.531.90.42.00 iPhone/iPad Cell Service PW Admin 423.000.75.535.80.42.00 iPhone/iPad Cell Service PW Admin 423.000.76.535.80.42.00 iPhone/iPad Cell Service Street 111.000.68.542.90.42.00 iPhone/iPad Cell Service Fleet 511.000.77.548.68.42.00 iPhone/iPad Cell Service Water/SeWe 421.000.74.534.80.42.00 iPhone/iPad Cell Service Water/Sewe 423.000.75.535.80.42.00 iPhone/iPad Cell Service Sewer 423.000.75.535.80.42.00 iPhone/iPad Cell Service Water 421.000.74.534.80.42.00 iPhone/iPad Cell Service Storm 422.000.72.531.90.42.00 7.3.b Page: 31 aD L 3 c �a Amoun N 0 a m 241.9� u L 97.3: N 1,844.3E v 1,160.2� c 120.0< c 26.8f f° 0 L 7.6f a 26.8E E 7.6E ,- 0 7.6, > 0 L 231.4z a Q 57.3, N N 75.0( 9 0 75.0, 351.4E c 444.2( E t 125.8E Q Page: 31 Packet Pg. 137 vchlist 07/02/2020 7:48:32AM Voucher List City of Edmonds 7.3.b Page: 32 Bank code : Voucher usbank Date Vendor Invoice PO # Description/Account a� L 3 c �a Amoun y 242872 7/2/2020 067865 VERIZON WIRELESS (Continued) 0 iPhone/iPad Cell Service Street/Storn 111.000.68.542.90.42.00 224.5E u iPhone/iPad Cell Service Street/Storn L 422.000.72.531.90.42.00 224.5E iPhone/iPad Cell Service WWTP 423.000.76.535.80.42.00 709.3, iPhone/iPad Cell Service Parks Disco U 001.000.64.571.23.42.00 40.0" 9857331294 C/A 772540262-00001 c Cradlepoint 1 - Court/IT M 512.000.31.518.88.42.00 100.0- Trimble 2 - Engineering Storm 421.000.74.534.80.49.20 3.3- o Trimble 2 - Engineering Storm 422.000.72.531.90.49.20 3.3" a Trimble 2 - Engineering Storm 423.000.75.535.80.49.20 3.4( Trimble 1 - Storm 422.000.72.531.90.42.00 10.0, 0 Lake Ballinger monitor > 422.000.72.531.90.49.20 38.1 , o Total: 11,378.2E a Q 242873 7/2/2020 076344 VORTEX OPTICS 657106 INV 657106 - EDMONDS PD c 9 - HOLOGRAPHIC SIGHTS N 001.000.41.521.22.35.00 3,229.1- o 10.4% Sales Tax c 001.000.41.521.22.35.00 335.& N Total : 3,564.9' .� 242874 7/2/2020 075283 WAVE 3201-1027483-01 FIBER HIGH SPEED INTERNET SEF High Speed Internet service 07/01/20 512.000.31.518.87.42.00 a� 816.0( E Total: 816.0( U �a Q Page: 32 Packet Pg. 138 7.3.b vchlist Voucher List Page: 33 07/02/2020 7:48:32AM City of Edmonds a� L 3 Bank code : usbank c �a Voucher Date Vendor Invoice PO # Description/Account Amoun N 242875 7/2/2020 075635 WCP SOLUTIONS 11807514 FAC MAINT - COVID/ HAND SANITI2 0 m FAC MAINT - COVID/ HAND SANITI2 001.000.66.518.30.31.00 62.6z u 10.4% Sales Tax L 001.000.66.518.30.31.00 6.5" Total : 69.1 m 242876 7/2/2020 070432 ZACHOR & THOMAS PS INC 20-EDM0006 JUN-2020 RETAINER v Monthly Retainer 001.000.36.515.33.41.00 21,250.0( Total : 21,250.0( 242877 7/2/2020 011900 ZIPLY FIBER 253-007-4989 SEAVIEW RESERVOIR TELEMETR) SEAVIEW RESERVOIR TELEMETR) — 421.000.74.534.80.42.00 31.1 , 253-012-9166 TELEMETRY CIRCUIT LINES a TELEMETRY CIRCUIT LINES 421.000.74.534.80.42.00 162.7- •� TELEMETRY CIRCUIT LINES 423.000.75.535.80.42.00 302.1 c 253-012-9189 WWTP: 6/25-7/24/20 AUTO DIALER '70 6/25-7/24/20 AUTO DIALER - 1 VOI( 0 423.000.76.535.80.42.00 41.5E a 253-014-8062 TELEMETRY CIRCUIT LINE Q' Q TELEMETRY CIRCUIT LINE 421.000.74.534.80.42.00 19.8 1 N TELEMETRY CIRCUIT LINE c 423.000.75.535.80.42.00 36.9( ti 253-017-4360 TELEMETRY CIRCUIT LINE N TELEMETRY CIRCUIT LINE E 421.000.74.534.80.42.00 47.0z R TELEMETRY CIRCUIT LINE U 423.000.75.535.80.42.00 87.3E 425-712-8347 CIVIC CENTER ELEVATOR PHONE E CIVIC CENTER ELEVATOR PHONE 001.000.66.518.30.42.00 74.2( 20 Q Page: 33 Packet Pg. 139 vchlist 07/02/2020 7:48:32AM Bank code : usbank Voucher List City of Edmonds Voucher Date Vendor Invoice PO # Description/Account 242877 7/2/2020 011900 ZIPLY FIBER (Continued) 425-771-0158 FIRE STATION #16 ALARM AND FA} FIRE STATION #16 ALARM AND FA} 001.000.66.518.30.42.00 425-771-5553 WWTP: 6/25-7/24/20 AUTO DIALER: 6/25-7/24/20 AUTO DIALER - 1 BU: 423.000.76.535.80.42.00 425-776-6829 CITY HALL ALARM LINES 121 5TH P CITY HALL FIRE AND INTRUSION A 001.000.66.518.30.42.00 509-022-0049 LIFT STATION #2 VG SPECIAL ACC[ LIFT STATION #2 VG SPECIAL ACCI 423.000.75.535.80.42.00 Tota I : 96 Vouchers for bank code : usbank Bank total 96 Vouchers in this report Total vouchers 7.3.b Page: 34 a� L 3 c �a Amoun N 0 a m U m 139.9 - N 125.9" 139.9- c a� 26.4, 1,235.W o 0 284,389.9E a 284,389.9E . �a U 4- 0 7a 0 L Q Q Q O N N O ti O N E 2 V a 0 E t V f6 Q Page: 34 Packet Pg. 140 7.3.c vchlist 06/25/2020 12 :15 : 32 P M Bank code : usbank Voucher Date Vendor 6252020 6/25/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account 0091 MAY VISA - EW JOB POSTINGS PACKAGE - AWC 001.000.22.518.10.41.40 0747 PW CC - 6/08/2020 AMAZON - SUPPLIES/ SPONGES & 001.000.65.518.20.31.00 WALMART - WEBCAMS FOR COMP 001.000.65.518.20.31.00 AMAZON - IPAD CASE FOR CITY IPA 001.000.65.518.20.31.00 AMERICAN BACKFLOW PREVENTIi 421.000.74.534.80.49.00 TAP PLASTICS - COVID/ ACRYLIC E 001.000.66.518.30.31.00 TAP PLASTICS - COVID/ ACRYLIC F 001.000.66.518.30.31.00 AMAZON - OFFICE CHAIR FOR STC 001.000.65.518.20.31.00 0824 MAY VISA - CC COVID RESPONSE SUPPLIES - NE( 001.000.22.518.10.49.00 COVID RESPONSE SUPPLIES - NE( 001.000.22.518.10.49.00 COVID RESPONSE SUPPLIES - BAf 001.000.22.518.10.49.00 COVID RESPONSE SUPPLIES - THE 001.000.22.518.10.49.00 1522 1522 SHANNON BURLEY CREDIT C CVENT WEBINAR: BEST PRACTICE 001.000.64.571.21.49.00 FASTSIGNS: FLOWER PROGRAM E 001.000.64.576.81.31.00 AMAZON: COVID SIGNAGE SUPPLI 001.000.64.576.80.31.00 Page: 1 m L 3 c ea Amoun wo 0 a m 350.0( m =a N Y 23.8E t 647.0E m c 35.3( 85.0( 580.1( �a 0_ 31.2, E .ii 264.9E U 4- 0 M 143.0( o L a 24.2E Q 0 12.1' N m N 452.9, c m L 35.0( 3 c 217.91 E t 71.8E a Page: 1 Packet Pg. 141 vchlist 06/25/2020 12 :15 : 32 P M Bank code : usbank Voucher Date Vendor 6252020 6/25/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON: PM PRINTER 001.000.64.576.80.35.00 AMAZON: PM PRINTER INK CARTR 001.000.64.576.80.31.00 AMAZON: ADMIN SUPPLIES: COMP 001.000.64.571.21.31.00 FASTSIGNS: FLOWER PROGRAM E 001.000.64.576.81.31.00 ISSUU: DIGITAL CRAZE 001.000.64.571.22.49.00 WRPA: WEBINAR REGISTRATION F 001.000.64.571.21.49.00 1880 1880 PARKS CREDIT CARD SURVEY MONKEY ANNUAL SUBSC 001.000.64.571.22.49.00 FASTSIGNS: PARKS COVID SIGNA( 001.000.64.576.80.31.00 FOLDSCOPE: DISCOVERY CLASSF 001.000.64.571.23.31.00 AMAZON: PRESCHOOL SUPPLIES: 001.000.64.571.29.31.00 1880 FOLDSCOPE INSTRUMENTS REFU FOLDSCOPE: DISCOVERY CLASSF 001.000.64.571.23.31.00 3355 MOLES CC - 6/8/2020 AMAZON - COVID MASKS 111.000.68.542.90.24.00 HOORAG - COVID MASKS 422.000.72.531.90.24.00 5593 CITY CLERK'S CC PAYMENT amazon - office supplies 001.000.25.514.30.49.00 amazon - office safe 001.000.25.514.30.49.00 7.3.c Page: 2 m L 3 c Amoun .y 0 a m 241.9, m L 57.2, `a N Y 25.3E t 40.8, +� m c 39.0' 10.0( 0 423.91 m CL 2,490.81 •� 46.5( o R 17.4' p L a a Q -35.0( 0 N Lh N 329.3� Lo 0 m 821.4< 3 c a� 56.2E E t 101.5E Q Page: 2 Packet Pg. 142 vchlist 06/25/2020 12 :15 : 32 P M Bank code : usbank Voucher Date Vendor 6252020 6/25/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) amazon - office supplies 001.000.25.514.30.49.00 5919 5919 FRANCES CHAPIN CREDIT C/ CONSTANT CONTACT: WOTS CON' 117.100.64.573.20.49.00 6654 SULLIVAN CC - 06/08/2020 7-ELEVEN - COVID/ BANDANAS 001.000.66.518.30.24.00 HOORAG - COVID/ BANDANAS 001.000.66.518.30.24.00 TOTALLY PROMOTIONAL - COVID/ 1 001.000.66.518.30.24.00 HOORAG - COVID/ BANDANAS 001.000.66.518.30.24.00 PAYPAL/ DONNA STUART - COVID/ 001.000.66.518.30.24.00 TOTALLY PROMOTIONAL - COVID/ 1 001.000.66.518.30.24.00 HOORAG - COVID/ FACE MASKS 001.000.66.518.30.24.00 BLACK HAWK INDUSTRIAL - COVIC 001.000.66.518.30.24.00 6654 CPR SAVERS & FIRSTAID REFUNC CPR SAVERS & FIRSTAID REFUNC 001.000.66.518.30.31.00 8474 8474 JESSE CURRAN CREDIT CAR AMAZON: PM SUPPLIES: FOLDING 001.000.64.576.80.31.00 AMAZON: FLOWER PROGRAM SUF 001.000.64.576.81.31.00 AMAZON: PM SUPPLIES: iPAD CAS 001.000.64.576.80.31.00 AMAZON: PM COVID SUPPLIES: CC 001.000.64.576.80.31.00 7.3.c Page: 3 m L 3 c Amoun .y 0 a m 46.1, m L 417.3( ui Y m t 177.2z m 370.7E (D 1,054.2- 1,853.7E �a a 2,760.0( E 1,054.2- 0 926.9( 0 a Q -1,780.0( N Lh N 6 292.6( m L 19.8Z 3 c 66.2E E t 13.0- Q Page: 3 Packet Pg. 143 vchlist 06/25/2020 12 :15 : 32 P M Bank code : usbank Voucher Date Vendor 6252020 6/25/2020 062693 US BANK Voucher List City of Edmonds Invoice PO # Description/Account (Continued) AMAZON: PM COVID SUPPLIES: SC 001.000.64.576.80.31.00 AMAZON: CEMETERY CROSSES 130.000.64.536.50.31.00 AMAZON: PM SUPPLIES: IPHONE C 001.000.64.576.81.31.00 AMAZON: PM COVID SUPPLIES: G( 001.000.64.576.80.31.00 AMAZON: PM COVID SUPPLIES: AL 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: SANDBAC 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: WIRE COI 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: CANOPY 001.000.64.576.80.31.00 AMAZON: PM COVID SUPPLIES: TF 001.000.64.576.80.31.00 AMAZON: PM COVID SUPPLIES: CA 001.000.64.576.80.31.00 AMAZON: PM SUPPLIES: FOLDING 001.000.64.576.80.31.00 8474 AMAZON DOME GARBAGE LID REF AMAZON DOME GARBAGE LID REF 001.000.64.576.80.31.00 B I D-1 687/0907 BID/ED! FACEBOOK ADS, MYEDMO BID/Ed! Facebook ads for May 2020 140.000.61.558.70.41.40 BID/Ed! MyEdmonds news sponsore( 140.000.61.558.70.41.40 Bld/Ed! Zoom subscripitions for 140.000.61.558.70.49.00 Total 7.3.c Page: 4 m L 3 c Amoun .y 0 a m 278.1- m L 7.7, N Y 33.0E t 52.91 +� w m c 16.5E 54.0E 33.3 , �a a 154.5E E 198.6E U 4- 0 223.2E 0 L 137.2E a Q 0 -126.9E N LO N m 104.4< m L 55.0( 3 c 33.0E E 16,191.1( �a a Page: 4 Packet Pg. 144 vchlist 06/25/2020 12 :15 : 32 P M Bank code : usbank Voucher Date Vendor 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account Bank total Total vouchers 7.3.c Page: 5 Amoun 16,191.1t 16,191.1t ; Page: 5 Packet Pg. 145 7.3.d vchlist 07/01 /2020 10:08:50AM Bank code : usbank Voucher Date Vendor 7012020 7/1/2020 076380 BETTER PROPERTIES METRO 1 Vouchers for bank code : usbank 1 Vouchers in this report Voucher List City of Edmonds Invoice PO # Description/Account July 2020 ACCT #00397358 4TH AVE PARKIN( 4th Avenue Parking Lot Rent - July 2( 001.000.39.542.64.45.00 Total Bank total : Total vouchers : Page: 1 m L 3 c ea Amoun 00 a 0 0 417.E , m 417.6, 15 N 417.61 c 0 L Q G 2 V 4- 0 El 3 El Page: 1 Packet Pg. 146 7.3.e PROJECT NUMBERS (By Project Title) Proiect Engineering Accounting Proiect Funding Proiect Title Number Number c 0 STM 174th St. & 71st Ave Storm Improvements c521 EBFB E WTR 2017 Waterline Replacement Projects i014 E6J13 Q- m STM 2018 Lorian Woods Study s018 EBFA 3 SWR 2018 Sewerline Replacement Project c492 E6GC �a WTR 2018 Waterline Replacement Project c493 E6JC r STR 2019 Downtown Parking Study s021 E9AC Q. a) STR 2019 Guardrail Install i039 E9AB U STR 2019 Overlay Program i036 E9CA 4) STR 2019 Pedestrian Safety Program i041 E9DB 73 ui Y SWR 2019 Sewerline Replacement Project (Phase 7) c516 EBGA U STM 2019 Storm Maintenance Project c525 EBFC U WTR 2019 Swedish Waterline Replacement c523 EBJA r c STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 E9AD �a UTILITIES 2019 Utility Rate & GFC Update s020 EBJB c 0 WTR 2019 Waterline Overlay i043 E9CB Q. WTR 2019 Waterline Replacement (Phase10) c498 E7JA STR 2020 Guardrail Installations i046 EOAA ca STR 2020 Overlay Program i042 EOCA o STR 2020 Pedestrian Safety Program i049 EODB > 0 STR 2020 Pedestrian Task Force s024 EODA a a STR 2020 Traffic Calming i048 EOAC Q STR 2020 Traffic Signal Upgrades i047 EOAB N STR 220th Adaptive i028 EBAB o STR 228th St. SW Corridor Improvements i005 E7AC ti N STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB E STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA o L STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA a STR 76th Ave W at 212th St SW Intersection Improvements c368 E1 CA d y D STR 84th Ave W Overlay from 220th to 212th i031 EBCC c STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB Li STR Admiral Way Pedestrian Crossing i040 E9DA STR Audible Pedestrian Signals i024 E7AB E t STM Ballinger Regional Facility Pre -Design s022 E9FA U STR Bikelink Project c474 ESDA r r Q STR Citywide Bicycle Improvements Project i050 EODC SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB Revised 7/1/2020 Packet Pg. 147 7.3.e PROJECT NUMBERS (By Project Title) Project Engineering Accounting Project Funding Project Title Number Number STIR Citywide Pedestrian Crossing Enhancements i026 E7DC STIR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB STM Dayton Street Stormwater Pump Station c455 E4FE FAC Edmonds Fishing Pier Rehab c443 E4MB STIR Edmonds Street Waterfront Connector c478 ESDB WTR Five Corners Reservoir Re -coating c473 ESKA PM Fourth Avenue Cultural Corridor c282 EBMA STR Hwy 99 Gateway Revitalization s014 E6AA STM Lake Ballinger Associated Projects c436 E4FD SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC STIR Minor Sidewalk Program i017 E6DD STM NPDES (Students Saving Salmon) m013 E7FG GF Official Street Map & Sidewalk Plan Update s025 EONA STM OVD Slope Repair & Stabilization m105 E71FA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB SWR Phase 8 Annual Sewer Replacement Project c548 EOGA FAC PW Concrete Regrade & Drainage South c502 E9MA STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA UTILITIES Standard Details Updates solo ESNA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STIR Sunset Walkway Improvements c354 E1 DA STIR Trackside Warning System c470 ESAA STIR Walnut St. Walkway (3rd-4th) i044 E9DC PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 7/1/2020 Packet Pg. 148 PROJECT NUMBERS (By Engineering Number) 7.3.e Engineering Project Project Accounting Funding Number Number Project Title EOAA i046 2020 Guardrail Installations STR EOAB i047 2020 Traffic Signal Upgrades i048 2020 Traffic Calming STR EOCA i042 2020 Overlay Program EODA 2020 Pedestrian Task Force STR EODB i049 2020 Pedestrian Safety Program STR EODC Citywide Bicycle Improvements STM EOFA c546 Seaview Park Infiltration Facility Phase 2 ase 2 Annual Storm Utility Replaces SWR EOGA c548 Phase 8 Annual Sewer Replacement Proiect nual Water Utility PRK EOMA c551 Civic Center Pla, c536 Civic Center Playfield GF EONA s025 Official Street Map & Sidewalk Plan Update STR E1DA c354 23 STM E4FC c435 E4FD STM E4FE c455 SWR E4GC �q c461 WWTP E4HA c446 IL FA STR ESAA c470 76th Ave W at 212th St SW Intersection Improvements Sunset Walkway Improvements 238th St. SW Walkway (100th Ave to 104th Ave) Willow Creek Davliahtina/Edmonds Marsh Restoration Dayton Street Stormwater Pump Station Lift Station #1 Basin & Flow Sewer Outfall Groundwater Monitoring Edmonds Fishing Pier Rehab Trackside W Blink Projec STR ESDB c478 Edmonds Street Waterfront Connector aview Park Infiltration Facilit SWR ESGB sol l Lake Ballinger Trunk Sewer Study c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) UTILITIES ESNA solo 014 STR E6AB i015 STR E6DA c485 STR E6DD SWR E6GB SWR - Five Corners Reservoir Re -coating Standard Details Updates Hwy 99 Gateway Revitalizati Citywide Protected/Permissive Traffic Signal Conversion 238th St. SW Walkway (Edmonds Way to Hwy 99) I i017 Minor Sidewalk Program a Al%prmwaterfiomp Plan Updated c488 Citywide CIPP Sewer Rehab Phase II Sewerline Replacement Revised 7/1/2020 Packet Pg. 149 PROJECT NUMBERS (By Engineering Number) 7.3.e Engineering Project Protect Accounting Funding Number Number WTR E6JB i014 E6JC c493 STIR E7AB STIR E7CD STM STM PRK E7FA E7FB E7FG E7JA E7MA i024 i005 i025 i026 m 105 c495 m013 c498 c544 c49t0 PRK E7MA m103 i028 STIR E8CA i029 STIR E8DB i033 Project Title 2017 Waterline Replacement Projects 2018 Waterline Replacement Project Audible Pedestrian Signals 228th St. SW Corridor Improvements 89th PI W Retaining Wall Citywide Pedestrian Crossing Enhancements OVD Slope Repair & Stabilization Storm Drain Improvements @ 9510 232nd St. SW AMMEM NPDES (Students Saving Salmon) 2019 Waterline Replacement Waterfront Development & Restoration (Construction) Waterfront Development & Restoration Waterfront Development & Restoration (Pre - Design) 220th Adaptive 76th Ave W & 220th St. SW Intersection Improvements 84th Ave W Overlay from 220th to 212th ADA Curb Ramps 238th St. Island & Misc. Ramps STM E8FA s018 2018 Lorian Woods Study STM E8FB 174th St. & 71st Ave Storm Improvements STM E8FC c525 2019 Storm Maintenance Project SWR EAK 2019 Sewerline Replacement Project WTR E8JA c523 2019 Swedish Waterline Replacement 2019 Utility Rate &sWpdatp PM E8MA c282 Fourth Avenue Cultural Corridor 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install 2019 Downtown Parking Study STIR HAD i045 2019 Traffic Signal Upgrades i036 2019 Overlay Program WTR E9CB i043 2019 Waterline Overlay i040 Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program E9DC M Walnut St. Walkway (3rd-4th) I STM E9FA s022 Ballinger Regional Facility Pre -Design EELE9MA c502 PW Concrete Regrade & Drainage South I Revised 7/1/2020 Packet Pg. 150 7.3.e PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title PM EBMA c282 Fourth Avenue Cultural Corridor STR E1 DA c354 Sunset Walkway Improvements STR E1 CA c368 76th Ave W at 212th St SW Intersection Improvements STR E3DB c423 238th St. SW Walkway (100th Ave to 104th Ave) STM E4FC c435 Willow Creek Daylighting/Edmonds Marsh Restoration STM E4FD c436 Lake Ballinger Associated Projects FAC E4MB c443 Edmonds Fishing Pier Rehab WWTP E4HA c446 Sewer Outfall Groundwater Monitoring STM E4FE c455 Dayton Street Stormwater Pump Station SWR E4GC c461 Lift Station #1 Basin & Flow Study STR ESAA c470 Trackside Warning System WTR ESKA c473 Five Corners Reservoir Re -coating STR ESDA c474 Bikelink Project STR ESDB c478 Edmonds Street Waterfront Connector STM ESFD c479 Seaview Park Infiltration Facility WWTP ESHA c481 WWTP Outfall Pipe Modifications WTR ESJB c482 Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) STR E6DA c485 238th St. SW Walkway (Edmonds Way to Hwy 99) SWR E6GB c488 Citywide CIPP Sewer Rehab Phase II SWR E6GC c492 2018 Sewerline Replacement Project WTR E6JC c493 2018 Waterline Replacement Project STM E7FB c495 Storm Drain Improvements @ 9510 232nd St. SW PRK E7MA c496 Waterfront Development & Restoration (Design) WTR E7JA c498 2019 Waterline Replacement FAC E9MA c502 PW Concrete Regrade & Drainage South SWR EBGA c516 2019 Sewerline Replacement Project STM EBFB c521 174th St. & 71st Ave Storm Improvements WTR EBJA c523 2019 Swedish Waterline Replacement STM EBFC c525 2019 Storm Maintenance Project PRK EOMA c536 Civic Center Playfield (Design) PRK E7MA c544 Waterfront Development & Restoration (Construction) STM EOFA c546 Seaview Park Infiltration Facility Phase 2 STM EOFB c547 Phase 2 Annual Storm Utility Replacement Project SWR EOGA c548 Phase 8 Annual Sewer Replacement Project WTR EOJA c549 Phase 11 Annual Water Utility Replacement Project PRK EOMA c551 Civic Center Playfield (Construction) STR E7AC i005 228th St. SW Corridor Improvements WTR E6,113 i014 2017 Waterline Replacement Projects Revised 7/1/2020 Packet Pg. 151 7.3.e PROJECT NUMBERS (By New Project Accounting Number) Engineering Project Project Accounting Funding Number Number Project Title STIR E6AB i015 Citywide Protected/Permissive Traffic Signal Conversion STIR E6DD i017 Minor Sidewalk Program STIR E7AB i024 Audible Pedestrian Signals STIR E7CD i025 89th PI W Retaining Wall STIR E7DC i026 Citywide Pedestrian Crossing Enhancements STIR EBAB i028 220th Adaptive STIR EBCA i029 76th Ave W & 220th St. SW Intersection Improvements STIR EBCC i031 84th Ave W Overlay from 220th to 212th STIR EBDB i033 ADA Curb Ramps STIR E9CA i036 2019 Overlay Program STIR EBDC i037 238th St. Island & Misc. Ramps STIR E9AA i038 2019 Traffic Calming STIR E9AB i039 2019 Guardrail Install STIR E9DA iO4O Admiral Way Pedestrian Crossing STIR E9DB i041 2019 Pedestrian Safety Program STIR EOCA i042 2020 Overlay Program WTR E9CB i043 2019 Waterline Overlay STIR E9DC i044 Walnut St. Walkway (3rd-4th) STIR E9AD i045 2019 Traffic Signal Upgrades STIR EOAA i046 2020 Guardrail Installations STIR EOAB i047 2020 Traffic Signal Upgrades STIR EOAC i048 2020 Traffic Calming STIR EODB i049 2020 Pedestrian Safety Program STIR EODC i05O Citywide Bicycle Improvements Project STM E7FG m013 NPDES (Students Saving Salmon) PRK E7MA m103 Waterfront Development & Restoration (Pre - Design) STM E71FA m105 OVD Slope Repair & Stabilization UTILITIES ESNA solo Standard Details Updates SWR ESGB sol l Lake Ballinger Trunk Sewer Study STIR E6AA s014 Hwy 99 Gateway Revitalization STM E6FD s017 Stormwater Comp Plan Update STM EBFA s018 2018 Lorian Woods Study UTILITIES EBJB s02O 2019 Utility Rate & GFC Update STIR E9AC s021 2019 Downtown Parking Study STM E91FA s022 Ballinger Regional Facility Pre -Design STIR EODA s024 2020 Pedestrian Task Force GF EONA s025 Official Street Map & Sidewalk Plan Update Revised 7/1/2020 Packet Pg. 152 7.3.e PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number FAC Edmonds Fishing Pier Rehab c443 E4MB FAC PW Concrete Regrade & Drainage South c502 E9MA GF Official Street Map & Sidewalk Plan Update s025 EONA PM Fourth Avenue Cultural Corridor c282 EBMA PRK Civic Center Playfield (Construction) c551 EOMA PRK Civic Center Playfield (Design) c536 EOMA PRK Waterfront Development & Restoration (Construction) c544 E7MA PRK Waterfront Development & Restoration (Design) c496 E7MA PRK Waterfront Development & Restoration (Pre - Design) m103 E7MA STM 174th St. & 71 st Ave Storm Improvements c521 EBFB STM 2018 Lorian Woods Study s018 EBFA STM 2019 Storm Maintenance Project c525 EBFC STM Ballinger Regional Facility Pre -Design s022 E9FA STM Dayton Street Stormwater Pump Station c455 E4FE STM Lake Ballinger Associated Projects c436 E4FD STM NPDES (Students Saving Salmon) m013 E7FG STM OVD Slope Repair & Stabilization m105 E7FA STM Phase 2 Annual Storm Utility Replacement Project c547 EOFB STM Seaview Park Infiltration Facility c479 ESFD STM Seaview Park Infiltration Facility Phase 2 c546 EOFA STM Storm Drain Improvements @ 9510 232nd St. SW c495 E7FB STM Stormwater Comp Plan Update s017 E6FD STM Willow Creek Daylighting/Edmonds Marsh Restoration c435 E4FC STR 2019 Downtown Parking Study s021 E9AC STR 2019 Guardrail Install i039 E9AB STR 2019 Overlay Program i036 E9CA STR 2019 Pedestrian Safety Program i041 E9DB STR 2019 Traffic Calming i038 E9AA STR 2019 Traffic Signal Upgrades i045 HAD STR 2020 Guardrail Installations i046 EOAA STR 2020 Overlay Program i042 EOCA STR 2020 Pedestrian Safety Program i049 EODB STR 2020 Pedestrian Task Force s024 EODA STR 2020 Traffic Calming i048 EOAC STR 2020 Traffic Signal Upgrades i047 EOAB STR 228th St. SW Corridor Improvements i005 E7AC STR 238th St. Island & Misc. Ramps i037 EBDC STR 238th St. SW Walkway (100th Ave to 104th Ave) c423 E3DB Revised 7/1/2020 Packet Pg. 153 7.3.e PROJECT NUMBERS (By Funding) Protect Engineering Accounting Project Funding Protect Title Number Number STR 238th St. SW Walkway (Edmonds Way to Hwy 99) c485 E6DA STR 76th Ave W & 220th St. SW Intersection Improvements i029 EBCA STR 76th Ave W at 212th St SW Intersection Improvements c368 El CA STR 84th Ave W Overlay from 220th to 212th i031 EBCC STR 89th PI W Retaining Wall i025 E7CD STR ADA Curb Ramps i033 EBDB STR Admiral Way Pedestrian Crossing iO4O E9DA STR Audible Pedestrian Signals i024 E7AB STR Bikelink Project c474 ESDA STR Citywide Bicycle Improvements Project i05O EODC STR Citywide Pedestrian Crossing Enhancements i026 E7DC STR Citywide Protected/Permissive Traffic Signal Conversion i015 E6AB STR Edmonds Street Waterfront Connector c478 ESDB STR Hwy 99 Gateway Revitalization s014 E6AA STR Minor Sidewalk Program i017 E6DD STR Sunset Walkway Improvements c354 E1 DA STR Trackside Warning System c470 ESAA STR Walnut St. Walkway (3rd-4th) i044 E9DC STR 220th Adaptive i028 EBAB SWR 2018 Sewerline Replacement Project c492 E6GC SWR 2019 Sewerline Replacement Project c516 EBGA SWR Citywide CIPP Sewer Rehab Phase II c488 E6GB SWR Lake Ballinger Trunk Sewer Study s0l l ESGB SWR Lift Station #1 Basin & Flow Study c461 E4GC SWR Phase 8 Annual Sewer Replacement Project c548 EOGA UTILITIES 2019 Utility Rate & GFC Update s02O EBJB UTILITIES Standard Details Updates solo ESNA WTR 2017 Waterline Replacement Projects i014 E6JB WTR 2018 Waterline Replacement Project c493 E6JC WTR 2019 Swedish Waterline Replacement c523 EBJA WTR 2019 Waterline Overlay i043 E9CB WTR 2019 Waterline Replacement c498 E7JA WTR Dayton St. Utility Replacement Project (3rd Ave to 9th Ave) c482 ESJB WTR Five Corners Reservoir Re -coating c473 ESKA WTR Phase 11 Annual Water Utility Replacement Project c549 EOJA WWTP Sewer Outfall Groundwater Monitoring c446 E4HA WWTP WWTP Outfall Pipe Modifications c481 ESHA Revised 7/1/2020 Packet Pg. 154 7.3.f Hour Type Hour Class 149 KELLY DAY Payroll Earnings Summary Report City of Edmonds Pay Period: 1,024 (06/22/2020 to 06/23/2020) Description KELLY DAYS BUY BACK Hours Amount 1,252.00 56,538.18 1,252.00 $56,538.18 Total Net Pay: $44,676.74 06/25/2020 Packet Pg. 155 7.3.g Hour Type 903 Hour Class MISCELLANEOUS Payroll Earnings Summary Report City of Edmonds Pay Period: 1,025 (06/29/2020 to 06/29/2020) Description CLOTHING ALLOWANCE Hours Amount 0.00 4,050.00 0.00 $4,050.00 Total Net Pay: $3,665.99 07/02/2020 Packet Pg. 156 7.3.h Payroll Earnings Summary Report City of Edmonds Pay Period: 971 (06/16/2020 to 06/30/2020) Hour Type Hour Class Description Hours Amount -ed2 REGULAR HOURS Educational Pav Correction 0.00 -71.28 121 SICK SICK LEAVE 553.75 21,021.31 122 VACATION VACATION 1,283.50 50,420.68 123 HOLIDAY HOLIDAY HOURS 209.25 7,744.63 124 HOLIDAY FLOATER HOLIDAY 36.00 1,310.78 125 COMP HOURS COMPENSATORY TIME 98.00 3,764.83 129 SICK Police Sick Leave L & 1 74.00 3,313.36 141 BEREAVEMENT BEREAVEMENT 7.00 232.13 150 REGULAR HOURS Kellv Dav Used 115.00 4,338.80 155 COMP HOURS COMPTIME AUTO PAY 164.04 7,321.95 170 REGULAR HOURS COUNCIL BASE PAY 700.00 9,333.31 174 REGULAR HOURS COUNCIL PRESIDENTS PAY 0.00 300.00 175 REGULAR HOURS COUNCIL PAY FOR NO MEDICP 0.00 3,496.07 190 REGULAR HOURS REGULAR HOURS 17,174.00 691,958.17 191 REGULAR HOURS FIRE PENSION PAYMENTS 4.00 5,202.46 194 SICK Emerqencv Sick Leave 40.00 1,865.53 196 REGULAR HOURS LIGHT DUTY 86.00 3,541.77 205 OVERTIME HOURS OVERTIME .5 4.50 81.78 210 OVERTIME HOURS OVERTIME -STRAIGHT 25.50 858.35 215 OVERTIME HOURS WATER WATCH STANDBY 36.00 2,126.37 216 MISCELLANEOUS STANDBY TREATMENT PLANT 12.00 1,112.64 220 OVERTIME HOURS OVERTIME 1.5 181.00 12,512.98 225 OVERTIME HOURS OVERTIME -DOUBLE 10.50 764.68 400 MISCELLANEOUS MISC PAY 0.00 200.00 410 MISCELLANEOUS WORKING OUT OF CLASS 0.00 318.37 411 SHIFT DIFFERENTIAL SHIFT DIFFERENTIAL 0.00 1,145.78 413 SHIFT DIFFERENTIAL EMERGENCY DIFFERENTIAL 6' 0.00 116.99 600 RETROACTIVE PAY RETROACTIVE PAY 0.00 112.50 602 COMP HOURS ACCRUED COMP 1.0 78.21 0.00 604 COMP HOURS ACCRUED COMP TIME 1.5 156.25 0.00 606 COMP HOURS ACCRUED COMP 2.0 5.25 0.00 903 MISCELLANEOUS CLOTHING ALLOWANCE 0.00 -75.00 acc MISCELLANEOUS ACCREDITATION PAY 0.00 80.53 07/02/2020 Packet Pg. 157 7.3.h Payroll Earnings Summary Report City of Edmonds Pay Period: 971 (06/16/2020 to 06/30/2020) Hour Type Hour Class Description Hours Amount acp MISCELLANEOUS Accreditation 1 % Part Time 0.00 9.85 acs MISCELLANEOUS ACCRED/POLICE SUPPORT 0.00 174.00 boc MISCELLANEOUS BOC II Certification 0.00 94.50 colre MISCELLANEOUS Collision Reconstruction ist 0.00 79.30 cpl MISCELLANEOUS TRAINING CORPORAL 0.00 160.86 crt MISCELLANEOUS CERTIFICATION III PAY 0.00 487.04 ctr MISCELLANEOUS CTR INCENTIVES PROGRAM 0.00 1.00 det MISCELLANEOUS DETECTIVE PAY 0.00 111.20 det4 MISCELLANEOUS Detective 4% 0.00 927.38 ed1 EDUCATION PAY EDUCATION PAY 2% 0.00 480.01 ed2 EDUCATION PAY EDUCATION PAY 4% 0.00 837.62 ed3 EDUCATION PAY EDUCATION PAY 6% 0.00 5,533.38 fmla ABSENT FAMILY MEDICAL/NON PAID 86.50 0.00 k9 MISCELLANEOUS K-9 PAY 0.00 222.40 Iq1 LONGEVITY LONGEVITY PAY 2% 0.00 875.91 Ig10 LONGEVITY LONGEVITY 5.5% 0.00 148.17 Ig11 LONGEVITY LONGEVITY PAY 2.5% 0.00 768.02 Ig12 LONGEVITY Lonqevitv 9% 0.00 5,033.78 Ig13 LONGEVITY Lonqevitv 7% 0.00 1,421.71 Ig14 LONGEVITY Lonqevitv 5% 0.00 1,137.00 Ig15 LONGEVITY LONGEVITY 7.5% 0.00 381.68 I0 LONGEVITY Lonqevitv 1 % 0.00 421.00 Iq5 LONGEVITY Lonqevitv 3% 0.00 682.69 Ici6 LONGEVITY Lonqevitv .5% 0.00 324.39 Iq7 LONGEVITY Lonqevitv 1.5% 0.00 305.69 Iq9 LONGEVITY Lonqevitv 3.5% 0.00 193.99 nds MISCELLANEOUS Public Disclosure Specialist 0.00 101.78 pfmc COMP HOURS Paid Familv Medical -Comp Used 9.75 297.87 pfmv VACATION Paid Familv Medical Vacation 6.25 190.93 pfnp ABSENT PAID FAMILY MEDICAL/NON PA 55.00 0.00 phv MISCELLANEOUS PHYSICAL FITNESS PAY 0.00 2,180.68 prof MISCELLANEOUS PROFESSIONAL STANDARDS 0.00 173.48 sdp MISCELLANEOUS SPECIAL DUTY PAY 0.00 295.58 07/02/2020 Packet Pg. 158 7.3.h Hour Type Hour Class sqt MISCELLANEOUS slb SICK sro MISCELLANEOUS st REGULAR HOURS str MISCELLANEOUS traf MISCELLANEOUS Payroll Earnings Summary Report City of Edmonds Pay Period: 971 (06/16/2020 to 06/30/2020) Description Hours Amount ADMINISTRATIVE SERGEANT 0.00 168.92 SICK LEAVE BUY BACK 231.25 11,422.92 School Resource Officer 0.00 111.20 Serqeant Pay 0.00 126.69 STREET CRIMES 0.00 470.00 TRAFFIC 0.00 111.20 21,442.50 $870,914.29 Total Net Pay: $594,482.54 07/02/2020 Packet Pg. 159 Benefit Checks Summary Report City of Edmonds Pay Period: 971 - 06/16/2020 to 06/30/2020 Bank: usbank - US Bank Check # Date Payee # Name Check Amt Direct Deposit 64293 07/02/2020 epoa EPOA-1 POLICE 46.00 0.00 64294 07/02/2020 jhan JOHN HANCOCK 619.70 0.00 64295 07/02/2020 flex NAVIA BENEFIT SOLUTIONS 2,618.31 0.00 64296 07/02/2020 icma VANTAGE TRANSFER AGENTS 304884 4,594.83 0.00 64297 07/02/2020 afscme WSCCCE, AFSCME AFL-CIO 2,471.84 0.00 10,350.68 0.00 Bank: wire - US BANK Check # Date Payee # Name Check Amt Direct Deposit 3060 07/02/2020 pens DEPT OF RETIREMENT SYSTEMS 334,603.45 0.00 3062 07/02/2020 aflac AFLAC 5,636.82 0.00 3064 07/02/2020 us US BANK 106,981.85 0.00 3065 07/02/2020 mebt WTRISC FBO #N3177B1 111,338.82 0.00 3066 07/02/2020 wadc WASHINGTON STATE TREASURER 27,751.15 0.00 3068 07/02/2020 pb NATIONWIDE RETIREMENT SOLUTION 5,567.94 0.00 3069 07/02/2020 oe OFFICE OF SUPPORT ENFORCEMENT 1,152.00 0.00 593,032.03 0.00 Grand Totals: 603,382.71 0.00 7/2/2020 Packet Pg. 160 7.4 City Council Agenda Item Meeting Date: 07/7/2020 May 2020 Monthly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; informational only. Narrative May 2020 Monthly Financial Report Attachments: May 2020 Monthly Financial Report Packet Pg. 161 I 7.4.a I OF EDP � d 1)7 C. 1 $9v CITY OF EDMONDS MONTHLY BUDGETARY FINANCIAL REPORT MAY 2020 Packet Pg. 162 1 I 7.4.a I Page 1 of 1 C TTY OF EDMO NDS REVENUES BY FUND - SUMMARY Fund 2020 Amended 5/31/2019 5/31/2020 Amount No. Title Budget Revenues Revenues Remaining %Receive, 001 GENERAL FUND $ 43,803,858 $ 18,888,974 $ 17,528,670 $ 26,275,188 40 009 LEOFF-MEDICAL INS. RESERVE 437,980 - - 437,980 0 O l l RISK MANAGEMENT RESERVE FUND - - - 0 012 CONTINGENCY RESERVE FUND 56,140 - 56,140 0 014 HISTORIC PRESERVATION GIFT FUND 5,230 - - 5,230 0 017 MARSH RESTORATION & PRESERVATION FUND - 5,187 - - 0 104 DRUG ENFORCEMENT FUND 165,390 6,552 63,280 102,110 38 t O Ill STREET FUND 1,912,768 583,040 607,473 1,305,295 32 Q- 112 COMBINED STREET CONSTAMPROVE 1 2,747,881 852,686 1,211,472 1,536,409 44 N 117 MUNICIPAL ARTS ACQUIS. FUND 263,576 21,841 13,251 250,325 5 is 'V C 118 MEMORIAL STREET TREE 750 284 161 589 21 C 120 HOTEL/MOTEL TAX REVENUE FUND 98,630 34,220 28,705 69,925 29 LL 21 121 EMPLOYEE PARKING PERMIT FUND 27,270 11,580 9,772 17,498 36 122 YOUTH SCHOLARSHIP FUND 1,790 222 109 1,681 6 O 123 TOURISM PROMOTIONAL FUND/ARTS 34,450 10,875 9,500 24,950 28 G 125 REAL ESTATE EXCISE TAX 2 1,436,090 531,700 520,523 915,567 36 p N 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 1,453,520 538,228 518,993 934,527 36 R 127 GIFTS CATALOG FUND 145,050 87,605 39,987 105,063 28 130 CEMETERY MAINTENANCE/IMPROVEMT 184,610 69,554 44,044 140,566 24 O 136 PARKS TRUST FUND 6,390 2,387 1,326 5,064 21 0 137 CEMETERY MAINTENANCE TRUST FD 54,210 22,277 13,240 40,970 24 138 SISTER CITY COMMISSION 10,380 3,627 82 10,298 1 c� 140 BUSINESS IMPROVEMENT DISTRICT 79,209 54,735 36,801 42,408 46 C 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND - - 27,404 (27,404) 0 LL 211 L.I.D. FUND CONTROL 12,400 18,732 - 12,400 0 z 231 2012 LT GO DEBT SERVICE FUND 738,400 33,796 30,296 708,104 4 r C 332 PARKS CAP IT AL CONSTRUCTION FUND 2 9,638,306 55,104 546,482 9,091,824 6 2 0 411 COMBINED UTILITY OPERATION - 61,876 30,260 (30,260) 0 G 421 WATERUTILITY FUND 3 11,116,270 3,697,457 3,836,807 7,279,463 35 A 422 STORM UTILITY FUND 3 6,720,466 2,420,017 2,625,382 4,095,084 39 2 423 SEWER/WWTPUTILITY FUND 4 25,261,935 5,673,816 5,788,730 19,473,205 23 C 424 BOND RESERVE FUND 1,988,100 6 6 1,988,094 0 N 1= 511 EQUIPMENT RENTAL FUND 1,746,160 757,757 695,506 1,050,654 40 v O 512 TECHNOLOGY RENTAL FUND 1,202,963 460,609 499,751 703,212 42 Q 617 FIREMEN'S PENSION FUND 72,620 51,283 52,602 20,018 72 $ 111,4229792 $ 34,956,027 $ 34,780,618 $ 76,642,174 31 Differences primarily due to a large traffice impact fee in 2020. 2 Differences primarily due to a large park impact fee in 2020. 3 Differences primarily due to a 4.5%increase in water rate, and a 9.5%increase in storm rate. 4 Differences due to contributed capital billings to WWTP partnersin 2020, as well as 5%increase in sewer rate. 1 rac,ecei Pg. 163 I 7.4.a I Page 1 of 1 CITY OF EDMO NDS EXPENDITURES BY FUND - SUMMARY Fund No. Title 2020 Amended Budget 5/31/2019 Expenditures 5/31/2020 Expenditures Amount Remaining %Spent 001 GENERAL FUND $ 49,044,056 $ 17,357,697 $ 17,123,820 $ 31,920,236 3501 009 LEOFF-MEDICAL INS. RESERVE 467,140 194,831 122,848 344,292 260i 014 HISTORIC PRESERVATION GIFT FUND 5,900 5,533 - 5,900 00/ 018 EDMONDS HOMELESSNESS RESPONSE FUND 100,000 1,862 - 100,000 00/ 019 EDMONDS OPIOID RESPONSE FUND 21,555 - 21,555 00/ 104 DRUG ENFORCEMENT FUND 45,800 - 25,966 19,834 570i 111 STREET FUND 2,199,717 885,710 992,629 1,207,088 450/ 112 COMBINED STREET CONST/IMPROVE 2,717,463 357,857 340,971 2,376,492 130r G. N 117 MUNICIPAL ARTS ACQUIS. FUND 243,880 12,377 11,817 232,063 5°1 120 HOTEL/MOTEL TAX REVENUE FUND 128,250 32,655 18,216 110,034 140i V 121 EMPLOYEE PARKING PERMIT FUND 26,880 - - 26,880 00/ R C 122 YOUTH SCHOLARSHIP FUND 3,000 1,452 525 2,475 180i I,i 123 TOURISM PROMOTIONAL FUND/ARTS 33,900 4,991 508 33,392 10i 125 REAL ESTATE EXCISE TAX 2 3,610,520 443,339 495,876 3,114,644 140/ C 126 REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 3,401,093 464,648 705,083 2,696,010 210/ 2 0 127 GIFT S CATALOG FUND 113,782 26,732 7,892 105,890 70i c 130 CEMETERY MAINTENANCE/IMPROVEMT 195,787 76,974 63,136 132,651 04 320r R 136 PARKS TRUST FUND - 4,935 - - 0°r 138 SISTER CITY COMMISSION 11,900 513 11 11,889 00i 140 BUSINESS IMPROVEMENT DISTRICT 80,510 28,557 25,871 54,639 320i Q. CD 211 L.I.D. FUND CONTROL 12,400 - - 12,400 0°i 231 2012 LT GO DEBT SERVICE FUND 738,400 - - 738,400 00/ c� 332 PARKS CAPITAL CONSTRUCTION FUND 13,013,343 26,992 538,965 12,474,378 40/ C 421 WATER UTILITY FUND 12,809,352 3,638,901 3,046,461 9,762,891 240/ j,L 422 STORM UTILITY FUND 10,831,951 1,558,015 3,261,298 7,570,653 300i 423 SEWER/WWTP UTILITY FUND 32,767,560 3,525,760 4,620,128 28,147,432 r 140i C 424 BOND RESERVE FUND 1,988,130 - - 1,988,130 0°i 2 0 511 EQUIPMENT RENTAL FUND 3,170,398 768,157 368,765 2,801,633 120i G 512 TECHNOLOGY RENTAL FUND 1,454,784 415,102 462,422 992,362 320i to 617 FIREMEN'S PENSION FUND 78,700 33,524 36,888 41,812 470i $ 139,316,151 $ 29,867,115 $ 329270,096 $ 107,046,056 230i N E t c� r r Q 2 Packet Pg. 164 7.4.a Page 1 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Revenues Revenues Remaining %Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 5 $ 10,737,617 $ 5,585,317 $ 4,978,294 $ 5,759,323 460/( 2 EMSPROPERTYTAX 4,112,031 2,159,562 1,943,768 2,168,263 470/( 3 VOTED PROPERTY TAX 500 (218) 12 488 20/( 4 LOCAL RETAIL SALESIUSE TAX 6 8,450,000 3,384,424 3,191,797 5,258,203 380/( 5 NATURAL GAS USE TAX 7,600 5,730 3,395 4,205 450/( 6 1/10 SALES TAX LOCAL CRIM JUST 760,500 320,521 316,292 444,208 420/( 7 ELECTRIC UTILITY TAX 1,684,800 864,392 854,417 830,383 5101( 8 GASUTILITY TAX 579,600 350,940 395,193 184,407 680/( 9 SOLID WASTE UTILITY TAX 348,800 142,358 151,670 197,130 430/( 10 WAT ER UT ILIT Y T AX 1,148,400 436,942 415,329 733,071 360/( 11 SEWERUTILITYTAX 896,600 353,288 366,461 530,139 410/( 12 STORMWATERUTILITYTAX 471,900 192,449 210,737 261,163 450/( 13 T.V. CABLE UTILITY TAX 822,200 331,695 270,429 551,771 330/( 14 TELEPHONE UTILITY TAX 823,900 358,213 309,632 514,268 380/( 15 PULLTABSTAX 55,200 29,282 33,660 21,540 610/( 16 AMUSEMENT GAMES 40 - 367 (327) 9170/( 17 LEASEHOLD EXCISE TAX 280,900 76,543 83,319 197,581 300/c 31,180,588 14,591,439 13,524,772 17,655,816 43°/ LIC INS ES AND PERMITS: 18 FIRE PERMITS -SPECIAL USE 19 POLICE - FINGERPRINTING 20 AMUSEMENTS 21 VENDING MACHINE/CONCESSION 22 FRANCHISE AGREEMENT -COMCAST 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 24 FRANCHISE AGREEMENT -VERIZON/FRONT IER 25 OLYMPIC VIEW WATER DISTRICT FRANCHISE 26 GENERAL BUSINESS LICENSE 27 DEV SERV PERMIT SURCHARGE 28 NON-RESIDENT BUS LICENSE 29 RIGHT OF WAY FRANCHISE FEE 30 BUILDING STRUCTURE PERMITS 31 ANIMAL LICENSES 32 STREET AND CURB PERMIT 33 OTRNON-BUSLIC/PERMITS INTERGOVERNMENTAL: 34 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 35 WA ASSOC OF SHERIFFS TRAFFIC GRANT 36 TARGET ZERO TEAMS GRANT 37 DOCKSIE DRILLS GRANT REIMBURSE 38 HIGH VISIBILITY ENFORCEMENT 39 STATE GRANTS- BUDGET ONLY 40 PUD PRIVILEDGE TAX 41 ARCHIVES AND RECORDS MANAGEMENT 42 SCHOOL ZONE 43 MVET/SPECIAL DISTRIBUTION 44 SHORELINE MASTER PROGRAM DOE 45 TRIAL COURT IMPROVEMENT 46 CRIMINAL JUSTICE -SPECIAL PROGRAMS 47 MARIJUANA ENFORCEMENT 48 MARIJUANA EXCISE TAX DISTRIBUTION 49 DUI - CITIES 50 LIQUOR EXCISE TAX 51 LIQUOR BOARD PROFITS 52 FIRST RESPONDERS FLEX FUND 53 DISCOVERY PROGRAMS TECHNOLOGY ACQ. 250 60 265 (15) 1060/( 700 250 80 620 110/( 6,000 4,675 - 6,000 00/( 50,000 1,689 864 49,136 20/c 682,200 336,861 343,270 338,930 5001( 41,000 17,350 16,932 24,068 410/( 100,600 49,632 39,115 61,485 390/( 358,200 77,912 174,817 183,384 490/( 116,300 60,930 97,331 18,969 84% 63,700 27,955 27,105 36,595 430/( 64,800 38,150 - 64,800 00/( 13,500 13,460 - 13,500 00/( 675,600 202,649 345,908 329,692 5101( 24,380 7,361 7,380 17,000 300/( 45,000 20,248 68,892 (23,892) 1530/( 18,500 9,094 6,009 12,491 320/( 2,260,730 868,276 1,127,968 1,132,762 50% 6,000 3,470 2,052 3,949 340/( - 2,285 - - 00/( 4,000 1,436 - 4,000 0°/ - 2,805 559 (559) 00/( 7,100 - - 7,100 00/( 18,000 - - 18,000 0°/ 210,500 - - 210,500 00/( - - 3,829 (3,829) 0°/ - - 825 (825) 0"/ 13,070 6,100 6,393 6,677 490/( - 6,453 - - 00/( 16,740 8,594 8,076 8,664 480/( 45,600 22,004 22,946 22,654 5001( 500 - - 500 0°/ 48,300 15,049 16,487 31,813 340/( 6,000 3,041 2,766 3,234 460/( 231,500 114,594 120,972 110,528 520/( 338,200 85,246 84,632 253,568 250/( 1,000 705 3,057 (2,057) 3060/( 550 - - 550 00/c 947,060 271,781 272,592 674,468 290/t 5 2020 Real Personal/Property Taxes are $(607,023) lower and EMS property taxes are $(215,794) lower than 2019 revenues. 6 2020 Local Retail Sales/Use Tax revenues are $(192,767) lower than 2019 revenues. Please also seepages pages 18 & 19. Q 3 Packet Pg. 165 I 7.4.a I Page 2 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 5/31/2019 Title Budget Revenues CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 2 ATM SURCHARGE FEES 3 CREDIT CARD FEES 4 COURT RECORD SERVICES 5 D/M COURT REC SER 6 DRE REIMBURSEABLE 7 WARRANT PREPARATION FEE 8 IT TIME PAY FEE 9 MUNIC.-DIST. COURT CURR EXPEN 10 SALE MAPS & BOOKS 11 CLERKS TIME FOR SALE OF PARKING PERMITS 12 BID SUPPLIES REIMBURSEMENT 13 PHOTOCOPIES 14 POLICE DISCLOSURE REQUESTS 15 ENGINEERING FEES AND CHARGES 16 ELECTION CANDIDATE FILINGFEES 17 SNO-ISLE 18 PASSPORTS AND NATURALIZATION FEES 19 POLICE SERVICES SPECIAL EVENTS 20 CAMPUS SAFETY-EDM. SCH. DIST. 21 WOODWAY-LAW PROTECTION 22 MISCELLANEOUS POLICE SERVICES 23 FIRE PROTECTION & EMS FOR DUI 24 FIRE DISTRICT #1 STATION BILLINGS 25 LEGAL SERVICES 26 ADULT PROBATION SERVICE CHARGE 27 BOOKINGFEES 28 FIRE CONSTRUCTION INSPECTION FEES 29 EMERGENCY SERVICE FEES 30 EMS TRANSPORT USER FEE 31 FLEX FUEL PAYMENTS FROM STATIONS 32 ANIMAL CONTROL SHELTER 33 ZONING/SUBDIVISION FEE 34 PLAN CHECKINGFEES 35 FIRE PLAN CHECK FEES 36 PLANNING 1%INSPECTION FEE 37 S.E.P.A. REVIEW 38 CRITICAL AREA STUDY 39 DV COORDINATOR SERVICES 40 GYM AND WEIGHT ROOM FEES 41 PROGRAM FEES 7 42 TAXABLE RECREATION ACTIVITIES 43 WINTER MARKET REGISTRATION FEES 44 BIRD FEST REGISTRATION FEES 45 INTERFUND REIMBURSEMENT -CONTRACT SVCS 3,000 600 11,000 300 300 11,000 1,000 100 100 25,100 600 1,000 500 125,000 1,400 85,000 21,000 30,000 126,800 195,000 52,500 1,050 45,000 3,000 10,000 3,500 1,007,500 2,500 50 72,600 375,900 4,000 500 5,000 14,000 15,500 869,162 1,300 5,000 800 3,290,838 676 62 5,729 72 30 5,445 591 86 32 349 72,032 46,479 11,405 36,562 115,333 2 117 30,727 997 18,327 1,404 7,860 3,047 246,163 629 100 52,705 282,160 4,265 3,850 7,675 4,707 5,610 453,779 552 1,190,266 5/31/2020 Amount Revenues Remaining % Received 1,899 37 3,647 4 40 235 2,161 345 13 9 346 139,449 47,273 5,795 36,753 99,430 20 34,273 225 15,706 1,107 11,154 1,443 504,820 1,118 38,880 128,295 10,199 1,480 8,112 3,083 53,799 1,133,557 $ 1,101 563 7,353 296 260 (235) 8,839 655 87 91 25,100 600 654 500 (14,449) 1,400 37,727 15,205 30,000 90,047 95,571 (20) 18,227 825 29,294 1,893 (1,154) 2,057 502,680 1,383 50 33,720 247,605 (6,199) 500 3,520 5,888 12,417 815,363 1,300 5,000 800 2,157,281 6,418,500 2,609,823 2,284,705 4,133,795 63% 6% 33% 1% 13% 0% 20% 34% 13% 9% 0% 0% O 35% N 0% 112% ca 0% 56% ca 28% 0% U_ 29% s 51% _ 0% O 0% 65% N 21% N 35% 37% to 112% 41% 50% O 45% d 0°/ 54% <p 34% tt 255% 0% 30% LL 58% 0% 20% O 6% 2 0% N 0"/ N 0% A 34% 36% C N t t� O r r Q 7 2020 Parks & Recreation Program Revenues are $(399,981) lower than 2019 revenues. 4 Packet Pg. 166 1 7.4.a Page 3 of 3 CITY OF EDMO NDS REVENUES - GENERAL FUND 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Revenues Revenues Remaining %Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 2 TRAFFIC INFRACTION PENALTIES 3 NC TRAFFIC INFRACTION 4 CRT COST FEE CODE LEG ASSESSMENT (LGA) 5 NON -TRAFFIC INFRACTION PENALTIES 6 OTHERINFRACTIONS'04 7 PARKING INFRACTION PENALTIES 8 PARK/INDDISZONE 9 DWI PENALTIES 10 DUI - DP ACCT 11 CRIM CNV FEE DUI 12 DUI - DP FEE 13 OTHER CRIMINAL TRAF MISDEM PEN 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 15 CRIMINAL CONVICTION FEE CT 16 CRIM CONV FEE CT 17 OTHER NON-T RAF MISDEMEANOR PEN 18 OTHER NON TRAFFIC MISD. 8/03 19 COURT DV PENALTY ASSESSMENT 20 CRIMINAL CONVICTION FEE CN 21 CRIM CONV FEE CN 22 PUBLIC DEFENSE RECOUPMENT 23 BANK CHARGE FOR CONY. DEFENDANT 24 COURT COST RECOUPMENT 25 BUS. LICENSE PERMIT PENALTY 26 MISC FINES AND PENALTIES MISCELLANEOUS: 27 INVESTMENT INTEREST 28 INTEREST ON COUNTY TAXES 29 INTEREST - COURT COLLECTIONS 30 SPACE/FACILITIESRENTALS 31 BRACKET ROOM RENTAL 32 LEASESLONG-TERM 33 DONATION/CONTRIBUTION 34 PARKSDONATIONS 35 BIRD FEST CONTRIBUTIONS 36 POLICE CONTRIBUTIONS FROM PRIV SOURCES 37 SALE OF JUNK/SALVAGE 38 SALES OF UNCLAIM PROPERTY 39 CONFISCATED AND FORFEITED PROPERTY 40 OTHER JUDGEMENT/SETTLEMENT 41 POLICE JUDGMENT SRESTITUTION 42 CASHIERS OVERAGES/SHORTAGES 43 OTHER MISC REVENUES 44 SMALL OVERPAYMENT 45 NSF FEES - PARKS & REC 46 NSF FEES - MUNICIPAL COURT 47 US BANK REBATE TRANSFERS -IN: 48 INTERFUND TRANSFER FROM 511 49 TRANSFER FROM FUND 127 TOTAL GENERAL FUND REVENUE $ 4,000 $ 1,599 $ 462 $ 3,538 120/( 241,000 103,678 48,240 192,760 200/( 19,000 8,538 5,805 13,195 310/( 20,000 7,952 4,059 15,941 200/( 1,000 1,371 200 800 200/c 2,000 512 307 1,693 1501( 147,000 62,659 33,708 113,292 230/( 2,500 1,358 405 2,095 160/( 7,000 3,455 3,604 3,396 5101( 700 232 96 604 140/( 200 44 3 197 2°/ 1,500 924 1,002 498 670/( 140 - - 140 00/c 30,000 14,841 8,693 21,307 290/( 3,600 1,263 945 2,655 260/( 1,000 300 158 842 160/( 100 (2,792) 37 63 370/( 13,100 6,004 4,259 8,841 330/( 600 133 235 365 390/( 1,600 397 329 1,271 210/( 500 187 24 476 50/c 16,000 5,595 2,878 13,122 180/( 14,000 6,273 3,810 10,190 270/c 6,000 2,077 851 5,149 140/( 10,100 5,150 - 10,100 00/( 300 995 - 300 00/( 542,940 232,745 120,110 422,830 220% 399,400 153,002 87,159 312,241 220/( 53,440 12,319 7,955 45,485 1501( 50,950 3,832 3,304 47,646 60/c 153,000 34,625 20,230 132,770 130/( 2,100 1,210 380 1,720 180/( 205,000 85,148 67,840 137,160 330/( 22,500 3,473 160 22,340 10/( 3,500 350 920 2,580 260/( 2,000 750 385 1,615 190/( 5,000 7,618 100 4,900 20/( 300 68 - 300 00/c 3,000 1,361 - 3,000 00/( 2,000 - - 2,000 00/( 2,000 3 - 2,000 00/( 200 379 180 20 900/( - (152) 16 (16) 00/( 5,000 7,310 5,936 (936) 1190/( 100 40 15 85 1501( 100 - - 100 00/( 150 83 107 43 720/( 8,500 3,491 3,837 4,663 450/( 918,240 314,909 198,523 719,717 22% 1,500,000 - - 1,500,000 0% 35,800 - 35,800 00/( 1,535,800 - - 1,535,800 00/ $ 43,803,858 $ 18,888,974 $ 17,528,670 $ 26,275,188 400/ O N C R C LL 21 s_ C O 2 O N O N R O C. d C O C iL s C O 2 O N O N A tv C d s t� ev w Q 5 Packet Pg. 167 I 7.4.a I Page 1 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES $ 17,066,688 $ 6,344,568 $ 6,669,417 $ 10,397,271 39 2 OVERTIME 491,580 328,326 209,155 282,425 43 3 HOLIDAY BUY BACK 262,020 4,704 1,450 260,570 1 4 BENEFITS 6,599,678 2,544,410 2,609,134 3,990,544 40 5 UNIFORMS 90,975 53,464 41,147 49,828 45 6 SUPPLIES 428,811 215,134 191,094 237,717 45 7 SMALL EQUIPMENT 161,262 88,205 50,005 111,257 31 8 PROFESSIONAL SERVICES 15,407,641 5,696,903 5,356,929 10,050,712 35 9 COMMUNICATIONS 169,795 59,743 53,666 116,129 32 10 TRAVEL 78,580 33,322 4,997 73,583 6 11 EXCISE TAXES 6,500 1,012 3,885 2,615 60 12 RENTAL/LEASE 1,825,110 776,344 750,038 1,075,072 41 13 INSURANCE 394,124 436,448 393,746 378 100 14 UTILITIES 531,525 206,279 205,254 326,271 39 15 REPAIRS & MAINTENANCE 297,010 272,389 308,674 (11,664) 104 16 MISCELLANEOUS 526,991 218,159 191,177 335,814 36 17 INTERGOVERNMENTAL PAYMENTS 75,000 75,000 75,000 - 100 18 INTERFUND SUBSIDIES 3,266,993 - - 3,266,993 0 19 MACHINERY/EQUIPMENT 57,173 - 9,053 48,120 16 20 CONSTRUCTION PROJECTS 1,000,000 - - 1,000,000 0 21 GENERAL OBLIGATION BOND PRINCIPAL 168,850 - - 168,850 0 22 OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0 23 INTEREST ON LONG-TERM EXTERNAL DEBT 137,250 3,288 - 137,250 0 $ 49,044,056 $ 17,357,697 $ 17,123,820 $ 31,920,236 35 LEOFF-MEDICAL INS. RESERVE(009) 24 BENEFITS $ 206,650 $ 78,436 $ 71,400 $ 135,250 35 25 PENSION AND DISABILITY PAYMENTS 252,990 115,760 45,655 207,335 18 26 PROFESSIONAL SERVICES 7,000 180 5,793 1,207 83 27 MISCELLANEOUS 500 455 - 500 0 $ 467,140 $ 194,831 $ 122,848 344,292 26 HISTORIC PRESERVATION GIFT FUND (014) 28 SUPPLIES $ 100 $ - $ - $ 100 0 29 PROFESSIONAL SERVICES 200 - 200 0 30 MISCELLANEOUS 5,600 5,533 5,600 0 5,900 5,533 5,900 0 EDMONDS HOMELESSNESS RESPONSEFUND (018) 31 PROFESSIONAL SERVICES $ 100,000 $ 1,862 $ - $ 100,000 0 100,000 1,862 100,000 0 EDMONDS OPIOID, RESPONSEFUND (019) 32 INTERFUND SUBSIDIES $ 21,555 $ - $ $ 21,555 0 21,555 21,555 0 DRUG INFO RC EMENT FUND (104) 33 PROFESSIONAL SERVICES $ 45,000 $ $ $ 45,000 0 34 REPAIR/MAINT 800 800 0 35 MISCELLANEOUS - 25,966 (25,966) 0 45,800 $ $ 25,966 $ 19,834 57 t O N 2 c R C iL z C O 0 N 0 N R O O. C O C IL z r C O 0 N O N tv C N t c� O r r Q 6 Packet Pg. 168 Page 2 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL Title 2020 Amended Budget 5/31/2019 Expenditures 5/31/2020 Expenditures Amount Remaining %Spent STRETTFUND (111) 1 SALARIES AND WAGES $ 723,081 $ 223,075 $ 279,824 $ 443,257 39 2 OVERTIME 18,400 28,666 19,447 (1,047) 106 3 BENEFITS 309,539 108,608 134,798 174,741 44 4 UNIFORMS 6,000 3,278 3,292 2,708 55 5 SUPPLIES 263,000 129,247 90,874 172,126 35 6 SMALL EQUIPMENT 20,000 1,008 684 19,316 3 7 PROFESSIONAL SERVICES 27,930 6,081 936 26,994 3 8 COMMUNICATIONS 4,500 3,033 3,092 1,408 69 9 TRAVEL 1,000 - - 1,000 0 10 RENTAL/LEASE 230,450 111,091 95,328 135,122 41 11 INSURANCE 145,219 156,514 156,937 (11,718) 108 12 UTILITIES 280,918 99,686 110,327 170,591 39 13 REPAIRS & MAINTENANCE 52,000 14,444 20,228 31,772 39 14 MISCELLANEOUS 13,000 979 1,203 11,798 9 15 MACHINERY/EQUIPMENT 100,000 - 75,658 24,342 76 16 GENERAL OBLIGATION BOND PRINCIPAL 4,170 - - 4,170 0 17 INTEREST 510 - - 510 0 $ 2,199,717 $ 885,710 $ 992,629 $ 1,207,088 45 COMBINED STREETCONST/IMPROVE(112) 18 PROFESSIONAL SERVICES $ 586,130 $ 156,782 $ 86,250 $ 499,880 15 19 REPAIR & MAINTENANCE 163,028 6,405 - 163,028 0 20 MISCELLANEOUS - - 8 (8) 0 21 INTERFUND SUBSIDIES 40,140 - - 40,140 0 22 CONSTRUCTION PROJECTS 1,853,975 120,155 180,559 1,673,416 10 23 INTERGOVERNMENTAL LOANS 72,220 72,201 72,201 19 100 24 INTEREST 1,970 2,313 1,952 18 99 $ 2,717,463 $ 357,857 $ 340,971 $ 2,376,492 13 MUNICIPAL ARTS ACQUIS. FUND (117) 25 SUPPLIES $ 4,700 $ 521 $ 102 $ 4,598 2 26 SMALL EQUIPMENT 1,700 - (199) 1,899 -12 27 PROFESSIONAL SERVICES 228,500 9,159 10,995 217,506 5 28 TRAVEL 80 6 - 80 0 29 RENTAL/LEASE 2,000 - - 2,000 0 30 REPAIRS & MAINTENANCE 300 - - 300 0 31 MISCELLANEOUS 6,600 2,691 919 5,681 14 $ 243,880 $ 12,377 $ 11,817 $ 232,063 5 HOTEL/MOTE, TAXREVINUEFUND (120) 32 PROFESSIONAL SERVICES $ 92,487 $ 32,072 $ 17,716 $ 74,771 19 33 MISCELLANEOUS 6,763 583 500 6,263 7 34 INTERFUND SUBSIDIES 4,000 - - 4,000 0 35 MACHINERY/EQUIPMENT 25,000 - - 25,000 0 $ 128,250 $ 32,655 $ 18,216 $ 110,034 14 EMPLO YEE PARKING PERMITFUND (12 1) 36 SUPPLIES $ 1,790 $ - $ - $ 1,790 0 37 PROFESSIONAL SERVICES 25,090 - 25,090 0 $ 26,880 $ - $ - $ 26,880 0 YOUTH SCHOLARSHIP FUND (122) 38 MISCELLANEOUS $ 3,000 $ 1,452 $ 525 $ 2,475 18 $ 3,000 $ 1,452 $ 525 $ 2,475 18 TO URISM PRO MO TIO NAL FUND/ARTS (123) 39 PROFESSIONAL SERVICES $ 33,900 $ 4,715 $ 508 $ 33,392 1 40 MISCELLANEOUS - 276 - - 0 $ 33,900 $ 4,991 $ 508 $ 33,392 1 t O O. N C R C LL 21 z C O 2 O N O N A <a t O tZ w C O C IL z C O a O N O N O C d s O r Q 7 Packet Pg. 169 I 7.4.a I Page 3 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent REAL ESTATE EXCISE TAX (125) 1 SUPPLIES $ 21,000 $ 37,189 $ 13,815 $ 7,185 66 2 PROFESSIONAL SERVICES 479,831 93,279 122,214 357,617 25 3 RENTAL/LEASE - 381 - - 0 4 REPAIRS& MAINTENANCE 176,176 15,834 32,549 143,627 18 5 INTERFUND SUBSIDIES 620 - - 620 0 6 CONSTRUCTION PROJECTS 2,932,893 296,657 327,299 2,605,594 11 $ 3,610,520 $ 443,339 $ 495,876 $ 3,114,644 14 REAL ESTATE EXCISE TAX 1, PARKS AC Q (126) 7 PROFESSIONAL SERVICES 8 REPAIRS & MAINTENANCE 9 INTERFUND SUBSIDIES 10 LAND 11 CONSTRUCTION PROJECTS 12 GENERAL OBLIGATION BONDS 13 INTEREST GIFTS CATALOG FUND (127) 14 SUPPLIES 15 SMALL EQUIPMENT 16 PROFESSIONAL SERVICES 17 REPAIRS & MAINTENANCE 18 MISCELLANEOUS 19 INTERFUND SUBSIDIES C EMEIERY MAINTENANC FAMPRO VE:MENT (130) 20 SALARIES AND WAGES 21 OVERTIME 22 BENEFIT S 23 UNIFORMS 24 SUPPLIES 25 SUPPLIES PURCHASED FOR INVENTORY/RESALE 26 SMALL EQUIPMENT 27 PROFESSIONAL SERVICES 28 COMMUNICATIONS 29 TRAVEL 30 RENTAL/LEASE 31 UTILITIES 32 REPAIRS & MAINTENANCE 33 MISCELLANEOUS PARKS TRUSTFUND (136) 34 SMALL EQUIPMENT SISTER CITY COMMISSION (138) 35 SUPPLIES 36 TRAVEL 37 MISCELLANEOUS BUSINESS IMPROVEMIENTDISTRICTFUND (140) 38 SUPPLIES 39 PROFESSIONAL SERVICES 40 MISCELLANEOUS LID FUND C O NTRO L (2 11) 41 INTERFUND SUBSIDIES 2012 LTGO DEBT SERVIC FUND (231) 42 GENERAL OBLIGATION BOND 43 INTEREST $ 883,267 $ 57,751 $ 443,817 439,450 50 95,963 23,409 21,643 74,320 23 142,736 - - 142,736 0 300,000 - - 300,000 0 1,951,937 383,488 239,623 1,712,314 12 24,220 - - 24,220 0 2,970 - - 2,970 0 $ 3,401,093 $ 464,648 $ 705,083 $ 2,696,010 21 $ 48,882 $ 24,301 $ 7,724 $ 41,158 16 - 574 - - 0 6,500 - 6,500 0 22,000 1,858 - 22,000 0 600 - 168 432 28 35,800 - - 35,800 0 $ 113,782 $ 26,732 $ 7,892 $ 105,890 7 $ 97,476 $ 35,846 $ 34,017 $ 63,459 35 3,500 2,360 176 3,324 5 42,029 16,789 15,218 26,811 36 1,000 225 - 1,000 0 7,000 597 320 6,680 5 20,000 7,085 5,269 14,731 26 - 1,246 - - 0 4,200 566 - 4,200 0 1,700 790 700 1,000 41 500 - - 500 0 8,230 2,608 3,429 4,801 42 5,652 1,619 1,682 3,970 30 500 - - 500 0 4,000 7,242 2,325 1,675 58 $ 195,787 $ 76,974 $ 63,136 $ 132,651 32 $ - $ 4,935 $ - $ - 0 $ - $ 4,935 $ $ - 0 $ 1,500 $ - $ 11 $ 1,489 1 4,500 - 4,500 0 5,900 513 - 5,900 0 $ 11,900 $ 513 $ 11 $ 11,889 0 $ 11,850 $ 4,748 $ 9,439 $ 2,411 80 66,035 22,859 16,376 49,659 25 2,625 950 56 2,569 2 80,510 $ 28,557 25,871 54,639 32 $ 12,400 $ $ $ 12,400 0 $ 12,400 $ $ $ 12,400 0 $ 643,810 $ $ - $ 643,810 0 94,590 - 94,590 0 $ 738,400 $ $ $ 738,400 0 t O N 2 C R C LL 21 z C O 2 0 N O N R t O O. C O C IL z C O 2 0 N O N C d sr t c� r Q Packet Pg. 170 I 7.4.a I Page 4 of 6 CITY OF EDMO NDS EXPENDITURES BY FUND - DETAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES $ 323,349 $ 10,365 $ 161,831 $ 161,518 50 2 INTERFUND SUBSIDIES 112,920 - - 112,920 0 3 CONSTRUCTION PROJECTS 12,577,074 16,627 377,134 12,199,940 3 $ 13,013,343 $ 26,992 $ 538,965 $ 12,474,378 4 WATER FUND (421) 4 SALARIES AND WAGES 5 OVERTIME 6 BENEFIT S 7 UNIFORMS 8 SUPPLIES 9 WATER PURCHASED FOR RESALE 10 SUPPLIES PURCHASED FOR INVENTORY/RESALE 11 SMALL EQUIPMENT 12 PROFESSIONAL SERVICES 13 COMMUNICATIONS 14 TRAVEL 15 EXCISE TAXES 16 RENTAL/LEASE 17INSURANCE 18 UTILITIES 19 REPAIRS & MAINTENANCE 20 MISCELLANEOUS 21 INTERFUND SUBSIDIES 22 CONSTRUCTION PROJECTS 23 GENERAL OBLIGATION BONDS 24 REVENUE BONDS 25 INTERGOVERNMENTAL LOANS 26 INTEREST STORM FUND (422) 27 SALARIES AND WAGES 28 OVERTIME 29 BENEFIT S 30 UNIFORMS 31 SUPPLIES 32 SMALL EQUIPMENT 33 PROFESSIONAL SERVICES 34 COMMUNICATIONS 35 TRAVEL 36 EXCISE TAXES 37 RENTAL/LEASE 38 INSURANCE 39 UTILITES 40 REPAIR & MAINTENANCE 41 MISCELLANEOUS 42 INTERFUND SUBSIDIES 43 CONSTRUCTION PROJECTS 44 GENERAL OBLIGATION BONDS 45 REVENUE BONDS 46 INTERGOVERNMENTAL LOANS 47 INTEREST $ 845,871 $ 324,895 $ 336,545 $ 509,326 40 24,000 10,345 7,487 16,513 31 363,882 152,680 134,920 228,962 37 4,000 1,678 2,247 1,753 56 150,000 26,658 36,095 113,905 24 2,170,000 585,365 377,873 1,792,127 17 170,000 32,277 67,693 102,307 40 11,000 4,856 4,940 6,060 45 1,753,804 356,114 467,438 1,286,366 27 30,000 10,826 11,337 18,664 38 200 - - 200 0 1,649,700 608,494 585,432 1,064,268 35 133,158 63,837 54,472 78,686 41 52,865 55,096 52,541 324 99 35,775 12,220 12,752 23,023 36 75,830 14,364 19,039 56,791 25 131,400 52,011 64,882 66,518 49 650,870 - - 650,870 0 3,946,207 1,300,570 784,284 3,161,923 20 2,800 - - 2,800 0 370,960 - - 370,960 0 25,840 25,839 25,839 1 100 211,190 775 646 210,544 0 $ 12,809,352 $ 3,638,901 $ 3,046,461 $ 9,762,891 24 $ 728,080 $ 291,497 $ 256,469 $ 471,611 35 6,000 27,971 7,868 (1,868) 131 334,154 152,606 120,378 213,776 36 6,500 4,844 4,462 2,038 69 46,000 16,095 14,366 31,634 31 4,000 3,653 684 3,316 17 3,047,970 446,476 608,127 2,439,843 20 3,200 2,303 2,269 931 71 4,300 - - 4,300 0 470,100 223,079 243,529 226,571 52 270,830 101,678 114,455 156,375 42 118,263 127,548 116,576 1,687 99 11,025 5,211 5,589 5,436 51 116,183 10,053 13,181 103,002 11 158,100 71,333 67,043 91,057 42 282,550 - - 282,550 0 4,758,296 40,642 1,653,438 3,104,858 35 102,030 - - 102,030 0 181,210 - - 181,210 0 60,760 32,063 32,063 28,698 53 122,400 962 802 121,598 1 $ 10,831,951 $ 1,558,015 $ 3,261,298 $ 7,570,653 30 t O N C R C U- z C O 0 N 0 N A R t O M d C R C IL z c O 2 0 N 0 N ca C N t c� O r r Q 9 Packet Pg. 171 I 7.4.a I Page 5 of 6 C ITY OF EDMO NDS EXPENDITURES BY FUND - DErAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent SEWER FUND (423) 1 SALARIES AND WAGES $ 1,953,719 $ 739,698 $ 821,945 $ 1,131,774 42 2 OVERTIME 95,000 43,632 44,715 50,285 47 3 BENEFITS 854,294 316,750 353,362 500,932 41 4 UNIFORMS 9,500 4,924 6,541 2,960 69 5 SUPPLIES 421,000 120,816 132,247 288,753 31 6 FUEL CONSUMED 60,000 8,382 8,627 51,373 14 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0 8 SMALL EQUIPMENT 35,000 8,005 16,385 18,616 47 9 PROFESSIONAL SERVICES 2,286,406 504,223 1,152,364 1,134,042 50 10 COMMUNICATIONS 43,000 16,499 15,292 27,708 36 11 TRAVEL 5,000 - - 5,000 0 12 EXCISE TAXES 978,000 455,956 442,873 535,127 45 13 RENTAL/LEASE 311,966 144,084 139,960 172,006 45 14 INSURANCE 182,121 184,604 174,140 7,981 96 15 UTILITIES 1,540,685 579,682 382,631 1,158,054 25 16 REPAIR & MAINTENANCE 745,630 103,982 88,837 656,793 12 17 MISCELLANEOUS 127,650 39,415 40,433 87,217 32 18 INTERFUND SUBSIDIES 7,197,114 - 110,760 7,086,354 2 19 MACHINERY/EQUIPMENT - - 76,610 (76,610) 0 20 CONSTRUCTION PROJECTS 15,438,495 87,246 445,263 14,993,232 3 21 GENERAL OBLIGATION BONDS 154,660 - - 154,660 0 22 REVENUE BONDS 82,840 - - 82,840 0 23 INTERGOVERNMENTAL LOANS 173,210 157,991 158,325 14,885 91 24 INTEREST 68,270 7,328 6,419 61,851 9 25 OTHER INTEREST & DEBT SERVICE COSTS - 2,543 2,399 (2,399) 0 $ 32,767,560 $ 3,525,760 $ 4,620,128 $ 28,147,432 14 BOND RESERVE FUND (424) 26 REVENUE BONDS $ 755,020 $ - $ - $ 755,020 0 27 INTEREST 1,233,110 1,233,110 0 $ 1,988,130 $ $ $ 1,988,130 0 O N is C R C LL 21 z C O 2 0 N O N <0 O Q d <0 C C IL z r C O a O N O N fC C N !r t C� r r Q 10 Packet Pg. 172 7.4.a Page 6 of 6 C ITY O F EDMO NDS EXPENDITURES BY FUND - DETAIL Title 2020 Amended Budget 5/31/2019 Expenditures 5/31/2020 Expenditures Amount Remaining %Spent EQ UIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES $ 266,952 $ 108,683 $ 114,443 $ 152,509 43 2 OVERTIME 2,000 8,081 606 1,394 30 3 BENEFITS 112,598 47,835 47,618 64,980 42 4 UNIFORMS 1,000 1,029 736 264 74 5 SUPPLIES 130,000 54,851 33,203 96,797 26 6 FUEL CONSUMED 1,000 - - 1,000 0 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 243,000 63,764 53,114 189,886 22 8 SMALL EQUIPMENT 58,000 1,689 955 57,045 2 9 PROFESSIONAL SERVICES 46,750 617 1,401 45,349 3 10 COMMUNICATIONS 3,000 968 913 2,087 30 11 TRAVEL 1,000 162 - 1,000 0 12 RENTAL/LEASE 12,750 5,713 5,088 7,662 40 13 INSURANCE 27,848 30,167 40,270 (12,422) 145 14 UTILITIES 14,500 7,333 7,601 6,899 52 15 REPAIRS& MAINTENANCE 60,000 9,494 22,558 37,442 38 16 MISCELLANEOUS 12,000 4,916 3,048 8,952 25 17 INTERGOVERNMENTAL SERVICES 1,500,000 - - 1,500,000 0 18 MACHINERY/EQUIPMENT 678,000 422,855 37,211 640,789 5 $ 3,170,398 $ 768,157 $ 368,765 $ 2,801,633 12 TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES $ 369,264 $ 117,996 $ 114,067 $ 255,197 31 20 OVERTIME 2,000 60 - 2,000 0 21 BENEFITS 124,590 40,451 39,062 85,528 31 22 SUPPLIES 5,000 1,556 1,146 3,854 23 23 SMALL EQUIPMENT 137,700 28,343 20,357 117,343 15 24 PROFESSIONAL SERVICES 309,810 5,647 43,494 266,316 14 25 COMMUNICATIONS 58,770 18,486 19,810 38,960 34 26 TRAVEL 1,500 353 207 1,293 14 27 RENTAL/LEASE 7,490 2,069 1,871 5,619 25 28 REPAIRS& MAINTENANCE 367,660 141,611 212,144 155,516 58 29 MISCELLANEOUS 5,000 959 10,264 (5,264) 205 30 MACHINERY/EQUIPMENT 66,000 57,571 - 66,000 0 $ 1,454,784 $ 415,102 $ 462,422 $ 992,362 32 FIRFIVIEN'S PENSION FUND (617) 31 BENEFITS $ 23,000 $ 9,933 $ 9,868 $ 13,132 43 32 PENSION AND DISABILITY PAYMENTS 54,500 23,591 26,012 28,488 48 33 PROFESSIONAL SERVICES 1,200 - 1,007 193 84 $ 78,700 $ 33,524 $ 36,888 $ 41,812 47 TOTALEXPENDITURE ALL FUNDS $ 139,316,151 $ 29,867,115 $32,270,096 $107,046,056 23 t O d C R C LL z C O 0 N 0 N R t O O. d <0 C O C IL z C O 2 0 N 0 N fC C N t C� r r Q 11 Packet Pg. 173 7.4.a Page 1 of 1 C ITY O F EDMO NDS EXPENDPTURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY COUNCIL $ 418,912 $ 158,489 $ 133,074 $ 285,838 32% OFFICE OF MAYOR 306,685 123,018 142,030 164,655 46% HUMAN RESOURCES 740,691 194,001 283,462 457,229 38% MUNICIPAL COURT 1,138,771 410,401 422,932 715,839 37% CITY CLERK 726,962 291,090 321,093 405,869 44% FINANCE 1,289,583 515,266 562,662 726,921 44% C CITY ATTORNEY 912,540 366,531 359,660 552,880 39% y NON -DEPARTMENTAL 15,322,110 5,383,743 5,129,301 10,192,809 33% POLICE SERVICES 11,951,730 4,729,460 4,601,807 7,349,923 39% R COMMUNITY SERVICES/ECONOMIC DEV. 761,493 232,851 210,066 551,427 28%C IL DEVELOPMENT SERVICES 3,582,847 1,154,831 1,151,071 2,431,776 32% 2' s PARKS& RECREATION 4,594,969 1,554,647 1,472,976 3,121,993 32% C PUBLIC WORKS ADMINISTRATION 3,538,610 1,288,664 1,331,050 2,207,560 38% 2 O FACILITIES MAINTENANCE 3,758,153 954,705 1,002,638 2,755,515 27% o N $ 49,044,056 $ 17,357,697 $ 17,123,820 $ 31,920,236 35% O Q. d C ITY O F EDMO NDS EXPENDITURES - UTILITY- BY FUND IN SUMMARY = C 2020 Amended 5/31/2019 5/31/2020 Amount LL Title Budget Expenditures Expenditures Remaining %Spent s WATER UTILITY FUND $ 12,809,352 $ 3,638,901 $ 3,046,461 $ 9,762,891 r O 24% STORM UTILITY FUND 10,831,951 1,558,015 3,261,298 7,570,653 30% n SEWER/WWTP UTILITY FUND 32,767,560 3,525,760 4,620,128 28,147,432 o 04 14% N BOND RESERVE FUND 1,988,130 - - 1,988,130 0% >+ $ 58,396,993 $ 8,722,677 $ 10,927,887 $ 47,469,106 19% C N E t c� O r r Q 12 Packet Pg. 174 I 7.4.a I Page I of 4 C ITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Title 2020 Amended Budget 5/31/2019 Expenditures 5/31/2020 Expenditures Amount Remaining %Spent CITY COUNCIL SALARIES $ 191,224 $ 74,024 $ 78,238 $ 112,986 41% OVERTIME 1,000 - - 1,000 0% BENEFITS 95,736 40,418 40,694 55,042 43% SUPPLIES 2,500 679 1,484 1,016 59% SMALL EQUIPMENT 1,000 342 - 1,000 0% PROFESSIONAL SERVICES 62,160 29,041 3,377 58,783 5% COMMUNICATIONS 5,000 2,764 2,865 2,135 57% TRAVEL 17,500 1,353 587 16,913 3% RENTAL/LEASE 12,292 5,108 5,138 7,154 42% REPAIRS✓MAINTENANCE 500 121 645 (145) 129% MISCELLANEOUS 30,000 4,637 48 29,952 0% $ 418,912 $ 158,489 $ 133,074 $ 285,838 32% OFFICEOFMAYOR SALARIES $ 222,432 $ 89,971 $ 93,449 $ 128,983 42% BENEFITS 54,043 22,403 36,253 17,790 67% SUPPLIES 1,500 357 460 1,040 31% SMALL EQUIPMENT - - 4,199 (4,199) 0% PROFESSIONAL SERVICES 3,000 1,600 420 2,580 14% COMMUNICATION 1,400 456 399 1,001 29% TRAVEL 3,000 1,862 153 2,847 5% RENTAL/LEASE 16,860 5,224 6,584 10,276 39% MISCELLANEOUS 4,450 1,144 113 4,337 3% $ 306,685 $ 123,018 $ 142,030 $ 164,655 46% HUMAN RESOURCES SALARIES $ 356,658 $ 104,815 $ 153,011 $ 203,647 43% OVERTIME - - 213 (213) 0% BENEFITS 142,458 40,518 59,926 82,532 42% SUPPLIES 18,556 2,058 2,832 15,724 15% SMALL EQUIPMENT 300 - 893 (593) 298% PROFESSIONAL SERVICES 136,471 14,603 25,406 111,065 19% COMMUNICATIONS 1,550 507 507 1,043 33% TRAVEL 1,000 309 500 500 50% RENTAL/LEASE 31,921 10,345 12,855 19,066 40% REPAIR/MAINTENANCE 8,380 7,571 7,832 548 93% MISCELLANEOUS 43,397 13,274 19,487 23,910 45% $ 740,691 $ 194,001 $ 283,462 $ 457,229 38% MUNIC IPAL C O URT SALARIES $ 647,030 $ 247,215 $ 263,057 $ 383,973 41% OVERTIME 800 367 70 730 9% BENEFITS 223,319 81,139 98,102 125,217 44% SUPPLIES 10,600 1,471 1,875 8,725 18% SMALL EQUIPMENT 1,000 2,125 - 1,000 0% PROFESSIONAL SERVICES 124,925 36,792 21,402 103,523 17% COMMUNICATIONS 3,550 1,195 817 2,733 23% TRAVEL 6,500 1,432 37 6,463 1% RENTAL/LEASE 67,947 26,823 28,828 39,119 42% REPAIR/MAINTENANCE 4,880 277 645 4,235 13% MISCELLANEOUS 25,100 11,564 8,098 17,002 32% MACHINERY/EQUIPMENT 23,120 23,120 0% $ 1,138,771 $ 410,401 $ 422,932 $ 715,839 37% t O is C R C LL 21 s C O 2 O N O N A O O C. <0 C O C iL z r C O 2 O N O N A C N sr t c� O r w Q 13 Packet Pg. 175 1 I 7.4.a I Page 2 of 4 C ITY O F EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent CITY CLERK SALARIES AND WAGES $ 376,214 $ 146,118 $ 170,571 $ 205,643 45% BENEFITS 156,718 64,736 68,747 87,971 44% SUPPLIES 10,240 1,090 2,412 7,828 24% SMALL EQUIPMENT - - 1,003 (1,003) 0% PROFESSIONAL SERVICES 37,410 9,680 10,449 26,961 28% COMMUNICATIONS 40,000 11,824 4,040 35,960 10% TRAVEL 2,000 465 6 1,994 0% RENTAL/LEASE 63,850 21,018 22,742 41,108 36% REPAIRS&MAINTENANCE 32,530 31,619 38,661 (6,131) 119% MISCELLANEOUS 8,000 4,539 2,461 5,539 31% $ 726,962 $ 291,090 $ 321,093 $ 405,869 44% FINANCE SALARIES $ 870,882 $ 332,732 $ 370,628 $ 500,254 43% OVERTIME 4,500 - - 4,500 0% BENEFITS 289,923 112,492 120,001 169,922 41% SUPPLIES 7,350 2,449 1,267 6,083 17% SMALL EQUIPMENT 2,650 579 - 2,650 0% PROFESSIONAL SERVICES 9,300 29 38 9,262 0% COMMUNICATIONS 2,000 557 332 1,668 17% TRAVEL 3,100 814 - 3,100 0% RENTAL/LEASE 50,048 20,696 24,717 25,331 49% REPAIR/MAINTENANCE 41,480 42,499 43,963 (2,483) 106% MISCELLANEOUS 8,350 2,420 1,717 6,633 21% $ 1,289,583 $ 515,266 $ 562,662 $ 726,921 44% CITY ATPO RNEY PROFESSIONAL SERVICES $ 912,540 $ 366,531 $ 359,660 $ 552,880 39% $ 912,540 $ 366,531 $ 359,660 $ 552,880 39% NON -DEPARTMENTAL SALARIES $ 101,750 $ - $ - $ 101,750 0% BENEFITS -UNEMPLOYMENT 50,000 22,812 335 49,665 1% SUPPLIES 5,000 2,209 1,339 3,661 27% PROFESSIONAL SERVICES 11,009,120 4,787,981 4,585,597 6,423,523 42% EXCISE TAXES 6,500 1,012 3,885 2,615 60% RENTAL/LEASE 15,249 5,397 6,776 8,473 44% INSURANCE 394,124 436,448 393,746 378 100% MISCELLANEOUS 91,774 49,596 62,622 29,152 68% CONTRIBUTION TO ECA 75,000 75,000 75,000 - 100% INTERFUND SUBSIDIES 3,266,993 - - 3,266,993 0% GENERAL OBLIGATION BOND 168,850 - 168,850 0% INTEREST ON LONG-TERM DEBT 137,250 3,288 137,250 0% FISCAL AGENT FEES 500 - - 500 0% $ 15,322,110 $ 5,383,743 $ 5,129,301 $ 10,192,809 33% r Q 14 Packet Pg. 176 I 7.4.a I Page 3 of 4 CITY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining %Spent PO LIC E S ERVIC ES SALARIES $ 6,968,887 $ 2,655,092 $ 2,736,619 $ 4,232,268 39% OVERTIME 461,280 306,167 192,757 268,523 42% HOLIDAY BUYBACK 262,020 4,704 1,450 260,570 1% BENEFITS 2,769,042 1,085,351 1,108,265 1,660,777 40% UNIFORMS 80,750 45,543 34,619 46,131 43% SUPPLIES 90,500 55,807 50,940 39,560 56% SMALL EQUIPMENT 127,739 78,721 37,805 89,934 30% PROFESSIONAL SERVICES 224,548 56,500 65,539 159,009 29% COMMUNICATIONS 36,000 18,404 15,155 20,845 42% TRAVEL 29,310 15,257 2,325 26,985 8% RENTAL/LEASE 826,124 381,835 341,558 484,566 41% REPAIR/MAINTENANCE 15,180 3,512 2,123 13,058 14% MISCELLANEOUS 60,350 22,567 12,651 47,699 21% $ 11,951,730 $ 4,729,460 $ 4,601,807 $ 7,349,923 39% C O MMUNITY S ERVIC ES /EC O N DEV. SALARIES $ 357,423 $ 103,929 $ 124,192 $ 233,231 35% BENEFITS 114,637 32,840 36,736 77,901 32% SUPPLIES 7,475 5,886 6,662 813 89% SMALL EQUIPMENT 4,173 - 1,516 2,657 36% PROFESSIONAL SERVICES 214,400 81,358 31,375 183,025 15% COMMUNICATIONS 2,975 634 499 2,476 17% TRAVEL 2,000 - 1,020 980 51% RENTAL/LEASE 13,410 4,758 4,889 8,521 36% REPAIR/MAINTENANCE 10,500 - - 10,500 0% MISCELLANEOUS 9,500 3,446 3,179 6,321 33% MACHINERY/EQUIPMENT 25,000 25,000 0% $ 761,493 $ 232,851 $ 210,066 $ 551,427 28% DEVELOPMENT SERVICES/PLANNING SALARIES $ 1,760,943 $ 655,887 $ 713,243 $ 1,047,700 41% OVERTIME 1,300 4,877 10,881 (9,581) 837% BENEFITS 658,292 253,746 260,694 397,598 40% UNIFORMS 500 - - 500 0% SUPPLIES 17,100 3,817 4,294 12,806 25% SMALL EQUIPMENT 7,300 624 691 6,609 9% PROFESSIONAL SERVICES 886,518 147,164 67,310 819,208 8% COMMUNICATIONS 9,000 3,888 3,369 5,631 37% TRAVEL 6,800 7,274 228 6,572 3% RENTAL/LEASE 170,234 59,412 71,136 99,098 42% REPAIRS & MAINTENANCE 6,800 596 - 6,800 0% MISCELLANEOUS 58,060 17,545 19,224 38,836 33% $ 3,582,847 $ 1,154,831 $ 1,151,071 $ 2,431,776 32% ENGINEERING SALARIES $ 1,772,804 $ 691,852 $ 726,591 $ 1,046,213 41% OVERTIME 5,000 2,550 1,894 3,106 38% BENEFITS 701,327 288,665 293,128 408,199 42% UNIFORMS 450 - - 450 0% SMALL EQUIPMENT 2,200 - 868 1,332 39% PROFESSIONAL SERVICES 188,840 1,104 1,530 187,310 1% COMMUNICATIONS 19,600 6,832 5,536 14,064 28% TRAVEL 600 585 92 508 15% RENTAL/LEASE 134,995 50,709 55,090 79,905 41% REPAIR/MAINTENANCE 2,600 - 458 2,142 18% MISCELLANEOUS 80,000 42,753 32,920 47,080 41% $ 2,908,416 $ 1,085,050 $ 1,118,106 $ 1,790,310 38% w Q 15 Packet Pg. 177 I 7.4.a I Page 4 of 4 C TIY OF EDMO NDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 2020 Amended 5/31/2019 5/31/2020 Amount Title Budget Expenditures Expenditures Remaining % Spent PARKS & REC REATIO N SALARIES $ 2,272,394 $ 807,159 $ 784,464 $ 1,487,930 35% OVERTIME 10,000 10,084 1,366 8,634 14% BENEFITS 864,290 314,929 299,886 564,404 35% UNIFORMS 6,275 4,297 2,094 4,181 33% SUPPLIES 137,390 54,145 62,609 74,781 46% SMALL EQUIPMENT 10,900 2,298 1,949 8,952 18% PROFESSIONAL SERVICES 620,765 102,586 86,147 534,618 14% COMMUNICATIONS 31,370 3,656 11,072 20,298 35% TRAVEL 5,270 2,836 50 5,220 1% RENTAL/LEASE 268,945 124,748 108,491 160,454 40% PUBLIC UTILITY 230,507 68,358 61,894 168,613 27% REPAIR/MAINTENANCE 29,700 17,084 16,593 13,107 56% MISCELLANEOUS 98,110 42,468 27,310 70,800 28% MACHINERY/EQUIPMENT 9,053 9,053 0 100% $ 4,594,969 $ 1,554,647 $ 1,472,976 $ 3,121,993 32% PUBLIC WORKS ADMINISTRATION SALARIES $ 380,790 $ 117,567 $ 124,963 $ 255,827 33% OVERTIME 200 144 - 200 0% BENEFITS 131,041 42,500 44,387 86,654 34% SUPPLIES 8,600 2,220 1,394 7,206 16% SMALL EQUIPMENT 1,000 857 264 736 26% PROFESSIONAL SERVICES 200 36 67 133 33% COMMUNICATIONS 1,350 318 295 1,055 22% TRAVEL 500 1,133 - 500 0% RENTAL/LEASE 97,295 37,467 40,008 57,287 41% PUBLIC UTILITY 3,318 1,371 1,471 1,847 44% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 - 96 4,804 2% $ 630,194 $ 203,614 $ 212,944 $ 417,250 34% FACILITIES MAINTENANCE SALARIES 787,257 318,207 330,391 456,866 42% OVERTIME 7,500 4,137 1,974 5,526 26% BENEFITS 348,852 141,860 141,982 206,870 41% UNIFORMS 3,000 3,624 4,434 (1,434) 148% SUPPLIES 112,000 82,945 53,525 58,475 48% SMALL EQUIPMENT 3,000 2,658 818 2,182 27% PROFESSIONAL SERVICES 977,444 61,896 98,612 878,832 10% COMMUNICATIONS 16,000 8,708 8,781 7,219 55% TRAVEL 1,000 - - 1,000 0% RENTAL/LEASE 55,940 22,804 21,225 34,715 38% PUBLIC UTILITY 297,700 136,550 141,890 155,810 48% REPAIR/MAINTENANCE 143,460 169,110 197,755 (54,295) 138% MISCELLANEOUS 5,000 2,206 1,250 3,750 25% CONSTRUCTION PROJECTS 1,000,000 1,000,000 0% $ 3,758,153 $ 954,705 $ 1,002,638 $ 2,755,515 27% TOTAL GENERAL FUND EXPENDITURES S 49,044,056 S 17,357,697 $ 17,123,820 $ 31,920,236 35% O N is C R C LL 21 s C O 2 O N O N A O O C. d <0 C O C iL s r C O z O N O N A O C d sr t t� O r r Q 16 Packet Pg. 178 I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -General Fund 2020 General Fund Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 2,268,581 $ 2,268,581 $ 2,376,947 4.78% February 4,691,156 2,422,575 4,730,574 0.84% March 7,266,925 2,575,769 7,100,593 -2.29% April 10,693,016 3,426,091 9,435,773 -11.76% May 19,106,833 8,413,817 17,528,670 -8.26% June 21,647,958 2,541,125 July 23,877,416 2,229,458 August 26,676,562 2,799,147 September 28,994,637 2,318,075 October 32,807,785 3,813,148 November 41,358,293 8,550,508 December 43,803,858 2,445,565 City of Edmonds, WA Monthly Revenue Summary -Real Estate Excise Tax 2020 Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 193,769 $ 193,769 $ 323,203 66.80% February 345,606 151,837 496,485 43.66% March 547,140 201,534 685,999 25.38% April 740,550 193,410 857,110 15.74% May 973,673 233,123 998,087 2.51% June 1,219,609 245,935 July 1,532,815 313,206 August 1,804,669 271,854 September 2,081,138 276,470 October 2,301,037 219,898 November 2,520,239 219,202 December 2,700,000 179,761 *The monthly budget forecast columns are based on a five-year average. 17 Packet Pg. 179 1 SALES TAX SUMMARY I 7.4.a I Accommodation, $13,164 Clothing and Accessories, $108,515 _ Comiminications, $98,152 Wholesale Trade,_ $123,859 Sales Tax Analysis By Category Current Period: May 2020 Year -to -Date Total $3,191,797 Automotive Repair, Health &Personal Care, $82,232 $105,895 Amusement & Construction Trade, Recreation, $25,652 $497,909 Business Services, $326,910 Gasoline, $13,372 Retail Food Stores, $137,409 Misc Retail, $574,581 10,000,000 8,000,000 6,000,000 $5,840,764 4,000,000 2,000,000 0 2014 L Retail Automotive, $658,029 Manufacturing, $38,057 Others, $50,816 Eating & Drinking, $337,245 Annual Sales Tax Revenue $8,406,296 $8,452,715 $6,741,838 $6,905,122 1191,797 2015 2016 2018 2019 YTD 2020 0 0. d c 0 c ii z c 0 0 N 0 N 0 0 a c c ii 21 z c 0 0 N O N fC E t Q 18 Packet Pg. 180 City of Edmonds, WA Monthly Revenue Summary -Sales and Use Tax 2020 Sales and Use Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 634,902 $ 634,902 $ 692,248 9.03% February 1,436,667 801,765 1,539,597 7.16% March 2,031,860 595,193 2,187,876 7.68% April 2,597,573 565,713 2,691,601 3.62% May 3,324,621 727,048 3,191,797 -4.00% June 3,990,697 666,076 July 4,697,452 706,756 August 5,482,731 785,279 September 6,213,489 730,757 October 6,961,050 747,562 November 7,750,015 788,965 December 8,450,000 699,985 Gas Utility Tax Sales and Use Tax 12,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --b Current Year Budget Prior Year City of'Edmonds, WA Monthly Revenue Summary -Gas Utility Tax 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 81,408 $ 81,408 $ 82,496 1.34% February 168,408 87,000 177,747 5.55% March 245,012 76,604 260,308 6.24% April 308,737 63,725 337,848 9.43% May 358,094 49,357 395,193 10.36% June 392,813 34,720 July 419,421 26,607 August 441,879 22,458 September 462,623 20,744 October 486,497 23,874 November 524,782 38,285 December 579,600 54,818 Gas Utility Tax 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Yeaz *The monthly budget forecast columns are based on a five-year average. O C. N C R C M t C O O N O N R O C. O C C LL t C O 2 O N O N fC C N t C� O r r Q 19 Packet Pg. 181 I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -Telephone Utility Tax 2020 Telephone Utility Tax Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 79,271 $ 79,271 $ 70,129 -11.53% February 154,920 75,649 134,128 -13.42% March 224,811 69,891 191,257 -14.93% April 298,919 74,108 254,236 -14.95% May 365,795 66,876 309,632 -15.35% June 433,375 67,580 July 497,866 64,491 August 563,527 65,661 September 631,163 67,636 October 697,753 66,590 November 761,530 63,777 December 823,900 62,370 Electric Utility Tax 1,000,000 Telephone Utility Tax 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 ir 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Revenue Summary -Electric Utility Tax 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 176,332 $ 176,332 $ 179,486 1.79% February 369,755 193,422 371,370 0.44% March 530,960 161,206 535,467 0.85% April 710,778 179,818 710,200 -0.08% May 852,710 141,933 854,417 0.20% June 974,520 121,810 July 1,088,754 114,233 August 1,199,457 110,703 September 1,311,314 111,857 October 1,428,233 116,919 November 1,552,157 123,924 December 1,684,800 132,643 *The monthly budget forecast columns are based on a five-year average. 20 Packet Pg. 182 I 7.4.a I City of Edmonds, WA Monthly Revenue Summary -Meter Water Sales 2020 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 804,719 $ 804,719 $ 737,298 -8.38% February 1,363,439 558,720 1,256,012 -7.88 / March 2,170,455 807,015 2,048,593 -5.61% April 2,696,703 526,248 2,538,466 -5.87/, May 3,481,516 784,813 3,275,201 -5.93/, June 4,099,586 618,070 July 5,087,366 987,780 August 5,941,343 853,977 September 7,092,152 1,150,809 October 7,892,798 800,646 November 8,818,044 925,246 December 9,384,958 566,914 City of Edmonds, WA Monthly Revenue Summary -Storm Water Sales 2020 Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 355,919 $ 355,919 $ 348,012 1.79% February 1,125,592 769,673 1,101,727 0.44% March 1,480,771 355,179 1,449,754 0.85% April 1,795,425 314,654 1,758,968 -0.08% May 2,150,929 355,505 2,107,634 0.20% June 2,466,536 315,606 July 2,822,237 355,701 August 3,592,736 770,499 September 3,947,537 354,801 October 4,262,734 315,197 November 4,618,388 355,654 December 4,921,433 303,045 Storm Water Sales 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 o JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --6-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. ZZ Packet Pg. 183 I 7.4.a I City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2020 Unmeter Sewer Sales Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 843,972 $ 843,972 $ 792,168 -6.14% February 1,528,418 684,445 1,457,427 -4.64% March 2,368,523 840,105 2,253,756 -4.85% April 3,057,434 688,911 2,905,227 -4.98% May 3,904,796 847,362 3,666,165 -6.11% June 4,601,743 696,947 July 5,475,901 874,158 August 6,170,772 694,871 September 7,057,714 886,942 October 7,759,947 702,233 November 8,620,364 860,417 December 9,307,969 687,605 *The monthly budget forecast columns are based on a five-year average. r Q 22 Packet Pg. 184 1 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -General Fund 2020 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 5,642,749 $ 5,642,749 $ 3,641,481 -35.47% February 8,910,266 3,267,517 7,564,087 -1S.11% March 12,507,763 3,597,497 10,796,906 -13.68% April 16,723,319 4,215,556 13,318,642 -20.36% May 19,875,327 3,152,008 17,123,820 -13.84% June 24,725,220 4,849,893 July 28,663,754 3,938,534 August 32,968,461 4,304,707 September 36,464,588 3,496,127 October 40,092,243 3,627,655 November 44,563,572 4,471,329 December 49,044,056 4,480,484 City of Edmonds, WA Monthly Expenditure Report -Non -Departmental 2020 Non -Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 2,923,229 $ 2,923,229 $ 1,280,852 -56.18% February 3,405,897 482,668 2,717,261 -20.22% March 4,567,146 1,161,249 3,569,389 -21.85% April 6,398,890 1,831,744 3,731,670 -41.68% May 6,709,824 310,934 5,129,301 -23.56% June 8,510,257 1,800,433 July 9,528,179 1,017,922 August 10,974,933 1,446,754 September 11,879,864 904,931 October 12,546,369 666,505 November 14,100,020 1,553,651 December 15,322,110 1,222,090 *The monthly budget forecast columns are based on a five-year average. r Q 23 Packet Pg. 185 1 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -City Council 2020 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 26,361 $ 26,361 $ 23,825 -9.62% February 54,130 27,769 55,625 2.76% March 88,475 34,345 81,971 -7.35% April 119,273 30,799 106,847 -10.42% May 158,791 39,518 133,074 -16.20% June 205,911 47,121 July 239,007 33,095 August 285,476 46,469 September 323,555 38,079 October 346,924 23,369 November 382,373 35,449 December 418,912 36,539 City of Edmonds, WA Monthly Expenditure Report -Office of Mayor 2020 Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 25,001 $ 25,001 $ 28,750 15.00% February 50,898 25,897 60,151 18.18% March 76,062 25,164 87,486 15.02% April 101,769 25,706 114,642 12.65% May 126,945 25,177 142,030 11.88% June 151,749 24,804 July 177,563 25,814 August 203,939 26,376 September 229,480 25,541 October 254,419 24,939 November 279,429 25,010 December 306,685 27,256 Office of Mayor 350,000.00 300,000.00 250,000.00 200,000.00 150,000.00 100,000.00 50,000.00 0.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget - -Prior Year *The monthly budget forecast columns are based on a five-year average. O sZ N C R C LL t y+ C O O N O N R O CL CD C c LL t r C O 2 O N O tV fC C N t t) r Q 24 Packet Pg. 186 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -Human Resources 2020 Human Resources Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 59,451 $ 59,451 $ 68,346 14.96% February 117,267 57,816 134,278 14.51% March 178,196 60,929 184,385 3.47% April 229,767 51,571 233,118 1.46% May 284,932 55,165 283,462 -0.52% June 355,895 70,963 July 411,216 55,322 August 469,554 58,338 September 531,309 61,755 October 590,790 59,481 November 649,771 58,981 December 740,691 90,920 Municipal Court Human Resources 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Yeaz Budget Prior Year City of'Edmonds, WA Monthly Expenditure Report -Municipal Court 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 86,636 $ 86,636 $ 79,231 -8.55% February 180,238 93,602 166,073 -7.86% March 272,302 92,065 249,701 -8.30% April 365,299 92,996 331,047 -9.38% May 465,516 100,217 422,932 -9.15% June 553,704 88,188 July 646,093 92,389 August 743,853 97,760 September 834,912 91,059 October 934,920 100,009 November 1,028,111 93,191 December 1,138,771 110,660 Municipal Court 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0---CurrentYeaz Budget �PriorYear *The monthly budget forecast columns are based on a five-year average. O C. N M C R C_ M t C O O N O N R O C. O C M C LL t r C O O N O N A M C N E t t� O r r Q 25 Packet Pg. 187 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -Community Services/Economic Development 2020 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 49,169 $ 49,169 $ 40,001 -18.65% February 106,160 56,991 82,357 -22.42% March 165,380 59,220 123,069 -25.58% April 227,893 62,513 165,175 -27.52% May 286,048 58,155 210,066 -26.56% June 342,978 56,930 July 404,684 61,706 August 472,943 68,259 September 532,197 59,254 October 597,110 64,914 November 667,285 70,174 December 761,493 94,208 City Clerk Community Services/Economic Development 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -0-- Current Year Budget -d-- Prior Year City of Edmonds, WA Monthly Expenditure Report -City Clerk 2020 Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance January $ 71,401 $ 71,401 $ 83,447 16.87% February 129,624 58,223 139,339 7.49% March 187,005 57,380 199,113 6.47% April 251,043 64,039 258,617 3.02% May 306,774 55,730 321,093 4.67% June 361,810 55,036 July 423,597 61,787 August 486,276 62,679 September 539,284 53,008 October 597,946 58,662 November 662,981 65,035 December 726,962 63,981 City Clerk 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. O !Z N F� C R C LL t y+ C O O N O N R O CL CD C c LL 21 t r C O a O N O N fC C N 1= t t) r Q 26 Packet Pg. 188 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -Technology Rental Fund 2020 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 177,914 $ 177,914 $ 81,888 -53.97% February 334,463 156,549 291,582 -12.82% March 444,630 110,167 352,886 -20.63% April 528,740 84,111 396,588 -24.99% May 626,604 97,864 462,422 -26.20% June 728,444 101,840 July 813,042 84,598 August 911,499 98,456 September 1,028,310 116,812 October 1,126,888 98,577 November 1,231,196 104,309 December 1,454,784 223,588 Finance Technology Rental Fund 1,500,000 1,200,000 900,000 600,000 300,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Current Year Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Finance 2020 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 124,756 $ 124,756 $ 148,549 19.07% February 235,691 110,935 251,089 6.53% March 337,197 101,506 353,610 4.87% April 438,143 100,947 456,877 4.28% May 539,685 101,542 562,662 4.26% June 639,437 99,752 July 7S0,562 111,125 August 854,084 103,522 September 970,025 115,941 October 1,081,072 111,048 November 1,184,488 103,415 December 1,289,583 105,095 Finance 1,400,000 1,200,000 1,000,000 800,000 600,000 400,000 200,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 27 Packet Pg. 189 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -City Attorney 2020 City Attorney Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 76,045 $ 76,045 $ 49,883 -34.40% February 1S2,090 76,045 142,611 -6.23% March 228,135 76,045 192,534 -1S.61% April 304,180 76,045 288,462 -5.17% May 380,225 76,045 359,660 -5.41% June 456,270 76,045 July 532,315 76,045 August 608,360 76,045 September 684,405 76,045 October 760,450 76,045 November 836,495 76,045 December 912,540 76,045 City of'Edmonds, WA Monthly Expenditure Report -Police 2020 Police Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 940,461 $ 940,461 $ 887,236 -5.66% February 1,891,364 950,903 1,893,712 0.12% March 2,844,400 953,036 2,821,483 -0.81% April 3,808,566 964,166 3,703,720 -2.75% May 4,764,870 956,304 4,601,807 -3.42% June 5,757,552 992,683 July 6,727,081 969,529 August 7,664,129 937,048 September 8,620,478 956,349 October 9,688,901 1,068,423 November 10,939,777 1,250,876 December 11,951,730 1,011,953 Police 12,000,000 8,000,000 6,000,000 4,000,000 2,000,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC --ft- Current Year Budget Prior Year *The monthly budget forecast columns are based on a five-year average. O C. N C R C LL t y+ C O O N O N R O C. O C C LL t r C O 2 O N O N fC C N t t) r r Q Z$ Packet Pg. 190 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -Development Services 2020 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 249,933 $ 249,933 $ 241,446 -3.409/ February 530,487 280,553 461,847 -12.94% March 820,192 289,705 685,780 -16.3994 April 1,114,858 294,666 922,412 -17.269/c May 1,418,144 303,286 1,151,071 -18.839/, June 1,697,166 279,021 July 1,991,793 294,627 August 2,295,145 303,352 September 2,593,333 298,188 October 2,899,612 306,279 November 3,239,495 339,883 December 3,582,847 343,352 City of Edmonds, WA Monthly Expenditure Report -Parks & Recreation 2020 Parks &z Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals January $ 310,663 $ 310,663 $ 278,296 -10.42% February 633,218 322,555 596,263 -5.84% March 976,069 342,851 892,745 -8.54% April 1,332,232 356,164 1,186,533 -10.94% May 1,699,847 367,615 1,472,976 -13.35% June 2,069,338 369,491 July 2,534,539 465,201 August 3,070,105 535,567 September 3,504,600 434,495 October 3,876,641 372,041 November 4,200,535 323,894 December 4,594,969 394,434 Parks & Recreation 5,000,000 4,500,000 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC +Current Yeaz Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 29 Packet Pg. 191 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -Public Works Administration 2020 Public Works Administration Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 51,939 $ 51,939 $ 41,796 -19.53% February 105,536 53,597 83,385 -20.99% March 157,916 52,379 125,953 -20.24% April 210,278 52,362 169,511 -19.39% May 262,800 52,522 212,944 -18.97% June 316,459 53,659 July 370,954 54,495 August 422,825 51,871 September 472,902 50,077 October 524,167 51,265 November 575,881 51,714 December 630,194 54,313 Facilities Maintenance Public Works Administration 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Yeaz Budget � Prior Year City of Edmonds, WA Monthly Expenditure Report -Facilities Maintenance 2020 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January $ 284,728 $ 284,728 $ 177,532 -37.65% February 585,426 300,698 353,835 -39.56% March 887,362 301,936 583,052 -34.29% April 1,181,106 293,744 781,557 -33.83% May 1,483,561 302,454 1,002,638 -32.42% June 1,740,520 256,959 July 2,069,330 328,810 August 2,371,409 302,079 September 2,707,430 336,020 October 3,011,628 304,199 November 3,381,203 369,574 December 3,758,153 376,950 Facilities Maintenance 4,000,000 3,500,000 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC -*-- Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 30 Packet Pg. 192 I 7.4.a I City of Edmonds, WA Monthly Expenditure Report -Engineering 2020 Engineering Cumulative Monthly Budget Forecast Budget Forecast YTD Actuals Variance % January $ 219,750 $ 219,750 $ 212,290 -3.39% February 436,542 216,792 426,262 -2.35% March 671,678 235,136 646,635 -3.73% April 915,104 243,427 868,452 -5.10% May 1,155,255 240,151 1,118,106 -3.22% June 1,402,970 247,715 July 1,656,398 253,428 August 1,917,510 261,112 September 2,156,951 239,441 October 2,402,446 245,495 November 2,635,839 233,393 December 2,908,416 272,577 Engine a ring 3,000,000 2,500,000 2,000,000 1,500,000 1,000,000 500,000 0 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC � Current Year Budget � Prior Year *The monthly budget forecast columns are based on a five-year average. 31 Packet Pg. 193 I 7.4.a I INVESTMENT PORTFOLIO SUMMARY City of Edmonds Investment Portfolio Detail As of May 31, 2020 Years Agency/ Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate RFCS Bonds 1,999,698 0.12 2,120,000 2,119,392 07/15/20 1.60% Grant Cnty WA Bonds 4,014,120 0.59 4,000,000 4,018,800 01/01/21 1.47% First Financial CD 3,000,000 0.86 3,000,000 3,000,000 04/10/21 2.86% Port of Seattle WA Bonds 273,305 0.92 270,000 270,508 05/01/21 2.23% Grant Cnty WA Bonds 410,553 1.59 405,000 412,286 01/01/22 1.79% FFCB Bonds 1,998,548 2.04 2,000,000 2,064,728 06/14/22 1.88% Energy Northwest Bonds 1,466,077 2.08 1,345,000 1,476,797 07/01/22 5.00% Energy Northwest Bonds 260,748 2.08 250,000 260,633 07/01/22 2.95% Mason & Kitsap Cnty WA Bonds 948,084 2.50 855,000 956,942 12/01/22 5.00% FHLB Bonds 3,000,000 2.58 3,000,000 3,023,001 12/30/22 1.79% Grant Cnty WA Bonds 1,517,955 2.59 1,500,000 1,531,710 01/01/23 1.54% Grant Cnty WA Bonds 576,332 2.59 520,000 582,551 01/01/23 5.00% Seattle WA Muni Bonds 2,224,500 2.67 2,000,000 2,251,420 02/01/23 5.00% First Financial CD 2,803,516 3.46 2,803,516 2,803,516 11/15/23 2.10% Kent WA Bonds 286,648 3.50 250,000 290,573 12/01/23 5.00% FFCB Bonds 4,000,000 3.82 4,000,000 3,995,768 03/25/24 1.20% Spokane County WA Bonds 259,075 4.51 250,000 261,590 12/01/24 2.10% First Financial CD 2,000,000 7.42 2,000,000 2,000,000 11/01/27 1.68% TOTAL SECURITIES 31,039,157 2.55 30,568,516 31,320,212 Washington State Local Gov't Investment Pool 24,074,309 24,074,309 Demand 0.50% Snohomish County Local Gov't Investment Pool 10,051,403 10,051,403 Demand 1.86% TOTAL PORTFOLIO $ 64,694,228 $ 65,445,925 Energy Issuer Diversification Northwest, 5% FHLB, 10% First Financial - CD, 26% County County WA, 1% RFCS, 7% Cash and Investment Balances Checki ng, (in $ Millions) —$4.0 , 6% Bonds, $22.8, 33% State LGIP, $24.1, 35% County CD's, $7.8, LGIP, 11% �—$10.1, 15% 32 Packet Pg. 194 I 7.4.a I INVESTMENT PORTFOLIO SUMMARY Annual Interest Income $1,400, 000 $1,200,000 $1,000,000 917 754 $800,000 $653,690 $600,000 $00,000 335 926 $423,816 $335,946 $200,000 $- 2015 2016 2017 2018 2019 YTD 2020 2.3 % 2.0 % 1.8 % 1.5 % 1.3 % 1.0% 0.8% 0.5% 0.3% 0.0% June $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000, 000 Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) — - - 6 Month Treasury Rate (Benchmark) City Blended Rate s ♦ August October December February April Maturity Distribution and Rate of Return 4.00 3.50% 3.00% 2.50% 2.00% 1.50% 1.00% 0.50% 0.00% 0-6 6-12 12-18 18-24 24-30 30-36 36-42 42-48 48-54 54-60 60-66 66-72 72-78 78-84 84-90 90-96 Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo Mo 33 Packet Pg. 195 1 I 7.4.a I GENERAL FUND OVERVIEW FUND BALANCES Iy:/_1►lei a1►1all .1.1 1_1WG101[a] ---- ACTUAL ---- 12/31 /2019 3/31 /2020 5/31 /2020 $ 15,552,187 $ 11,855,874 $ 15,957,037 $ 355,874 266,504 233,026 1,782,149 1,782,149 1,782,149 12,187 12,187 12,187 210,221 210,221 210,221 864,491 864,491 864,491 223,581 223,581 223,581 50,000 50,000 50,000 $ 19,050,690 $ 15,265,008 $ 19,332,692 $ GENERAL FUND & SUBFUNDS 001-General Fund 009-Leoff-Medical Ins. Reserve 012-Contingency Reserve Fund 014-Historic Preservation Gift Fund 016-Building Maintenance 017 - Marsh Restoration & Preservation 018 -Edmonds Homelessness Response 019 - Edmonds Opioid Response Total General Fund & Subfunds ---- ACTUAL ---- Q1 YTD (3,696,313) $ 404,85( 0 (89,369) (122,84t 0 c c� - - c ii >, t 0 - - a (3,785,682) $ 282,00: N 0 N *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. V_ 0 Q. m General Fund & Subfunds E ii 21 2' t 18 0 0 Z 15 ■ General Fund N 12 & Subfunds N o $17.05 $17.33 ■ Civic Field M 9 $13.27 6 a� t 3 $2.00 $2.00 $2.00 cva r Q Dec 2019 Mar 2020 May 2020 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2019 are preliminary, these will be updated after the completion of the 2019 Financial Statements. 34 Packet Pg. 196 1 7.4.a GOVERNMENTAL FUNDS OVERVIEW CHANGE IN FUND FUND BALANCES BALANCES GOVERNMENTAL ---- ACTUAL ---- ---- ACTUAL ---- FUNDS 12/31 /2019 3/31 /2020 5/31 /2020 Q1 YTD General Fund & Subfunds $ 19,050,690 $ 15,265,008 $ 19,332,692 $ (3,785,682) $ 282,00� Special Revenue 10,622,237 11,614,731 11,079,862 992,494 457,624 Debt Service - - 30,296 - 30,29E 0 Capital Projects 6,443,150 6,660,453 6,450,667 217,303 7,51-1 Q- a� Total Governmental Funds $ 36,116,078 $ 33,540,192 $ 36,893,516 $ (2,575,885) $ 777,43� c c� c ii , t r c 0 Governmental Fund Balances -By Fund Group Governmental Fund Balances - 0 c 21 18 15 c 12 0 9 6 3 .03 Dec 2019 Mar 2020 May 2020 Combined cv W 40 3.33 $36.12 $36.89 O 35 m d' General Fund & R Subfunds 30 v c O c tSpecial 25 jy Revenue c >+ 1.08 2 20 Debt 0 Service 15 N 0 45 N --i-Capital 10 Projects 5 O E _ t U Dec 2019 Mar 2020 May 2020 f° Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2019 are preliminary, these will be updated after the completion of the 2019 Financial Statements. 35 Packet Pg. 197 1 SPECIAL REVENUE FUNDS OVERVIEW I 7.4.a I FUND BALANCES GOVERNMENTAL ---- ACTUAL ---- SPECIAL REVENUE 12/31 /2019 3/31 /2020 5/31 /2020 104 - Drug Enforcement Fund $ 39,839 $ 103,012 $ 77,154 1 1 1 - Street Fund 1,298,473 1,058,743 913,317 112- Combined Street Const/Improve 1,421,769 2,510,488 2,292,271 117 - Municipal Arts Acquis. Fund 634,011 636,762 635,446 118 - Memorial Street Tree 19,785 19,928 19,946 120 - Hotel/Motel Tax Revenue Fund 93,013 106,944 103,503 121 - Employee Parking Permit Fund 86,844 95,528 96,616 122 - Youth Scholarship Fund 13,600 13,075 13,185 123 -Tourism Promotional Fund/Arts 72,101 78,166 81,094 125 - Real Estate Tax2 * 2,625,364 2,683,963 2,650,011 126 - Real Estate Excise Tax 1 2,486,325 2,426,874 2,300,235 127 - Gifts Catalog Fund 332,255 351,290 364,350 130- Cemetery Maintenance/Improvement 260,685 244,205 241,593 136 - Parks Trust Fund 163,071 164,250 164,397 137 - Cemetery Maintenance Trust Fund 1,053,314 1,063,167 1,066,554 138 - Sister City Commission 10,129 10,191 10,200 140 -Business Improvement Disrict 11,546 28,362 22,475 141 -Affordable and Supportive Housing I'd 112 18,783 27,516 Total Special Revenue $ 10,622,237 $ 11,613,731 $ 11,079,862 CHANGE IN FUND BALANCE: ACTUAL 63,172 $ (239,730) 1,088,719 2,751 143 13,931 9,684 (526) 6,065 58,599 (59,451) 19,035 (16,480) 1,179 9,853 62 16,816 18,671 $ 992,494 $ *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding Special Revenue Funds 12 10 8 N .2 6 $10.62 ■ Special $11.61 $11.08 Revenu *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2019 are preliminary, these will be updated after the completion of the 2019 Financial Statements. e 3 7,3 1 (385,15E 870,501 1,43E 161 10,48� o 9,772 y (41 E W 8,99: 24,64-1 (186,09C LL 32,09E (19,092 r 1,32E 0 13,24C 0 71 c 10,93C N 27,404 w 457,624 1` 0 Q. m rr U ii c 0 c 21 z c 0 0 N 0 N f� c 0 E t v 2 r Q 36 Packet Pg. 198 ENTERPRISE FUNDS OVERVIEW I 7.4.a I ENTERPRISE FUNDS 421 -Water Utility Fund 422 - Storm Utility Fund 423 - Sewer/WWTP Utility Fund 424 - Bond Reserve Fund 411 -Combined Utility Operation Total Enterprise Funds FUND BALANCES ---- ACTUAL ---- $ 23,049,550 $ 24,053,743 $ 23,839,897 $ 12,607,151 12,584,653 11,971,235 46,572,051 47,460,885 47,740,653 843,961 843,965 843,967 - 29,880 30,260 $ 83,072,713 $ 84,973,126 $ 84,426,012 $ CHANGE IN FUND ---- ACTUAL ---- 1,004,193 $ (22,498) 888,834 4 29,880 1,900,413 $ *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding 50,000,000 45,000,000 40,000,000 35,000,000 30,000,000 25,000,000 20,000,000 15,000,000 10,000,000 5,000, 000 0 Enterprise and Agency Fund Balances as of May 31, 2020 Combined Utility $47,740,653 rT P 790,347 (635,91 E 1,168,60� E 30,26C o 1,353,29C c c� c ii , t r c 0 0 N O N 1` 0 Q d R .v c c LL t c O 0 N O N $843,967 $162,447 Bond Reserve Firemen's Pension }; Fund O E t U 2 r Q *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2019 are preliminary, these will be updated after the completion of the 2019 Financial Statements. 37 Packet Pg. 199 SUMMARY OVERVIEW I 7.4.a I FUND BALANCES CITY-WIDE ---- ACTUAL ---- 12/31 /2019 3/31 /2020 5/31 /2020 Governmental Funds $ 36,116,077 $ 33,540,192 $ 36,893,516 $ Enterprise Funds 83,072,713 84,973,126 84,426,012 Internal Services Fund 10,803,067 10,908,350 11,167,137 Agency Funds 146,733 123,716 162,447 Total City-wide Total $130,138,590 $129,545,384 $132,649,113 $ CHANGE IN FUND BALANCES ---- ACTUAL ---- Q1 YTD (2,575,885) $ 777,43� 1,900,413 1,353,29C 105,282 364,07C Q (23,016) 15,71 E W (593,207) $ 2,510,522 2 c R c iL 21 z c Governmental Fund Balances (Excluding General Fund) as of May 31, 2020 2 Drug Enforcement Fund Street Fund Combined Street Const/Improve Fund Municipal Arts Acquis. Fund Memorial Street Fund Hotel/Motel Tax Revenue Fund Employee Parking Permit Fund Youth Scholarship Fund Tourism Promotional Fund/Arts Real Estate Excise Tax 2 Real Estate Excise Tax 1, Parks Acq Gifts Catalog Fund Cemetery Maintenance/Improvement Parks Trust Fund Cemetery Maintenance Trust Fund Sister City Commission Business Improvement District Parks Capital Construction Fund $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,00C *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2019 are preliminary, these will be updated 0 N O N R O CL O C C IL 21 z C O a 0 N 0 N ra c N E t c� O Q after the completion of the 2019 Financial Statements. 38 Packet Pg. 200 1 INTERNAL SERVICE FUNDS OVERVIEW I 7.4.a I INTERNAL SERVICE FUNDS 511 - Equipment Rental Fund 512 -Technology Rental Fund Total Internal Service Funds 12,000,000 10,000,000 8,000, 000 6,000, 000 4,000, 000 2,000, 000 FUND BALANCES ---- ACTUAL ---- 12/31 /2019 3/31 /2020 5/31 /2020 $ 10,016,269 $ 10,173,544 $ 10,343,010 $ 786,798 734,806 824,127 $ 10,803,067 $ 10,908,350 $ 11,167,137 1 $ Internal Service Fund Balances Dec 2019 Mar 2020 May 2020 CHANGE IN FUND ACTUAL Q1 YTD 157,274 $ 326,741 (51,992) 37,32� o a 105,282 $ 364,07C c c� c ii , t r c O 0 - N O N ca P 2 v c c ■ 511- Equipment Rental Fund ii 21 ■ 512 - Technology Rental Fund m, c O 0 N O N f� *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. The ending fund balances for 2019 are preliminary, these will be updated after the completion of the 2019 Financial Statements. 39 a+ C N E t v — ca r Q Packet Pg. 201 1 7.5 City Council Agenda Item Meeting Date: 07/7/2020 Youth Commission Ordinance Amendments Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History June 2018 - City's first Youth Commission established December 2018 through June 2019 - two rounds of interviews and appointments by Council Commission consists of 11 positions of 1-year terms There are currently six vacant positions on the Commission that were scheduled to be filled this month June 2020. However, complications due to COVID-19 have made it challenging to meet as a commission, recruit new members and make appointments to the Commission. At the June 23, 2020 Council Meeting the City Council approved the attached Ordinance Amendment to be put on the consent agenda. Staff Recommendation Approve Ordinance Amendment authorizing the Mayor to sign. Narrative As the Youth Commission enters its third academic calendar year the staff recommends the following structural changes to the Youth Commission ordinance. As a commission we have grown and better understand how to achieve the best results from our youth in the following ways: Recommendation: Expand term from 1-year to 2-years - Commissioners need more time. • It takes more than one year to have the kind of impact these incredible students aspire to have • Having current members re -apply takes time away from their ability to complete spring / summer projects for the Youth Commission Proposed Solution: Focus recruitment on incoming sophomores and Juniors; automatically place students into 2-year terms - eliminating the need to reapply if returning and in good standing Recommendation: Align Commission activity with academic calendar - Summer is down time for family, vacation and mental hrPak Packet Pg. 202 7.5 • Assembling the Youth Commission in July and August has proven difficult (often due to family vacations not within the Youth Commissioners control) • Difficult to get a quorum, difficult to make significant progress on projects. Further, most of their outreach is to peers, who are also not in school Proposed Solution: Meet the first and third Wednesday of each month September - June. July and August meetings will be considered Special Meetings Recommendation: Recruitment change from Spring to Fall - Fall recruiting better than Spring • Spring time is very busy for students with finals, prom, theater presentations, graduation prep and so much more • Recruiting and seating members in June, right before Summer break is an awkward start to their experience • It is difficult to kick off a great project or capitalize on momentum Proposed Solution: Recruit when school starts up, students are picking clubs to join and signing up for extracurricular activities. Seat members in October; will lose some to graduation but will enable a school year of productivity. With adoption of this amendment the following positions would be filled in the Fall: • Seat 3 - Council Member Distelhorst • Seat 4 - Council President Fraley Monillas • Seat 5 - Council Member Buckshnis • Seat 8 - Council Member L. Johnson • Seat 9 - Mayor Nelson • Seat 11 - Alternate - Mayor Nelson In addition, with adoption of this amendment the following position would roll over into next year without requiring a new application process and maintaining continuity of the work being done: • Seat 1 - Owen Lee, Secretary - Mayor Nelson • Seat 2 - Sydney Pearson - Council Member K. Johnson • Seat 6 - Jacob Sawyer - Council Member Olson • Seat 7 - Caitlin Chung, Treasurer - Council Member Paine • Seat 10 - Brook Roberts - Alternate - Mayor Nelson Attachments: 2020-06-23 Youth Commission Ordinance Amendments Packet Pg. 203 7.5.a ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON AMENDING EDMONDS CITY CODE, CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH COMMISSION" WHEREAS, in October 2018, the Edmonds City Council adopted Ordinance 4130 to amend the provisions of chapter 10.55 ECC, entitled "Edmonds Youth Commission"; and WHEREAS, having given more consideration to some of the logistics surrounding the commission, the City Council would like to make some additional amendments to chapter 10.55 ECC; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Edmonds City Code, chapter 10.55, entitled "Edmonds Youth Commission," is hereby amended to read as follows (deleted text shown in str4ke*1„-,,ug ; new text shown in underline): Ch. 10.55 Edmonds Youth Commission Sections: 10.55.010 Establishment and purpose of the commission 10.55.020 Appointment, membership and terms of appointment 10.55.030 Officers of the commission — Meetings 10.55.040 Powers and duties 10.55.010 Establishment and purpose of the commission There is hereby created an Edmonds Youth Commission and shall consist of 11 members. The Edmonds Youth Commission is a youth -led commission whose mission is to protect, preserve, and enhance the quality of life for Edmonds youth by advising the city council and the public on issues relating to youth policies, programs, and opportunities. Packet Pg. 204 7.5.a 10.55.020 Appointment, membership and terms of appointment The youth commission consists of nine voting members and two alternates. The members of the commission shall be appointed in the following manner: A. Each council member may appoint one commission member, to commission positions 2 through 8, respectively, according to the table below: Appointing City Council Position Corresponding Edmonds Youth Commission Position 1 2 2 3 3 4 4 5 5 6 6 7 7 8 B. The mayor may appoint four members, positions 1 and 9 and alternates 10 and 11. C. Exeept as set f A1, below in subseetion (G) of this seetior, each member shall sefve be Upointed to a term of two (2) years one ..oar from beginning OctoberRAY I" � and ending September Ame 30th of the next Graduating seniors will be appreciated as thev leave the commission in June. and new annointments will be made for those vacant ositions the following October. D. An alternative commissioner shall be appointed to serve in the event any regular commissioner is absent or disqualified for any reason. In the event a regular commissioner is absent or disqualified for any reason, such as lack of participation, multiple absences, or any other reason, the alternate shall have all the powers of a regular commissioner. If two alternates are present and only one is needed, position 10 shall be the one entitled to vote. E. The city council and mayor shall appoint new members to fill the expiring terms on the youth commission. If, for any reason, such as disqualification or inability to complete their term, a vacancy occurs during the term of a youth commission member, that position may be deemed vacant by the holder of the office that appointed the commissioner (e.g., mayor or council member) and such office holder may appoint a replacement commissioner for the remainder of the unexpired term for that position. Packet Pg. 205 7.5.a F. Eligibility. Persons appointed to serve on the commission shall reside within, but need not attend school within, the city of Edmonds city limits, and must be entering grades nine through 12, or be of equivalent age if not enrolled in a traditional school program. - ■. G. Recruitment of New Commissioners. New commissioners shall be recruited in September of each year for positions whose terms will be ending that year. Recruiting efforts should be structured to encourage candidates to apply from a wide range of backgrounds, perspectives, schools and neighborhoods. In October of each year, appointments shall be made from the body of applicants to positions whose terms are expiring. There shall be no term limits as longas s eligibility is met. Sep existing y apply for- r-eappointment.- 10.55.030 Officers of the commission — Meetings Regular meetings of the commission shall be held on the first and third Wednesdays of each month from 6:00 p.m. to 7:30 p.m. at the Frances Anderson Center from September through June. Special meetings and retreats may be held during July and August as needed, as determined by the youth commissioners. Members of the commission shall meet and organize by election, from the members of the commission, a chair and vice chair and other officers as may be determined by the commission. It shall be the duty of the chair to preside at all meetings. The vice chair shall perform this duty in the absence of the chair. Five members shall constitute a quorum for the transaction of business. If a regular member is not present, the alternate member may fulfill the quorum requirement for that meeting and vote accordingly. Otherwise, the alternate may not vote. 10.55.040 Powers and Duties The duties of the commission include but are not limited to: A. Serving as an advocate for youth needs and improvement in youth policies, directly engaging the community in the process; B. Drafting policy proposals on topics of its choosing and presenting these proposals to the mayor and the city council; C. Organizing forums of Edmonds youth to better educate the city about the opinions of youth on civic issues affecting both their communities and the city at large; Packet Pg. 206 7.5.a D. Recognizing accomplishments of children and youth and promoting the value of youth in our community; and E. Providing an annual report to the city council about the commission's activities. Section 2. Severability. If any section, subsection, clause, sentence, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. Section 3. Effective Date. This ordinance is subject to referendum and shall take effect thirty (30) days after final passage of this ordinance. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Pg. 207 7.5.a SUMMARY OF ORDINANCE NO. of the City of Edmonds, Washington On the day of , 2020, the City Council of the City of Edmonds, passed Ordinance No. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON AMENDING EDMONDS CITY CODE, CHAPTER 10.55 ENTITLED, "EDMONDS YOUTH COMMISSION" The full text of this Ordinance will be mailed upon request. DATED this day of 52020. CITY CLERK, SCOTT PASSEY Packet Pg. 208 7.6 City Council Agenda Item Meeting Date: 07/7/2020 DSHS Development Disabilities Administration Interlocal Agreement Renewal Staff Lead: Angie Feser Department: Parks, Recreation & Cultural Services Preparer: Angie Feser Background/History In 2012, the City of Edmonds entered into a partnership with the Department of Social Health Services (DSHS) to become a provider of the Respite Care Facility program. The purpose of this partnership is to provide short-term intermittent respite care and relief for the primary caregiver of a person with disabilities. The disabled individual is enrolled and participants in recreation programming provided by the City's Parks, Recreation and Cultural Services Department. Some past participation examples include Taekwondo, fitness classes or one of our many summer programs. As per the ILA, DSHS reimburses the City for the registration fee once the participant completes the program. Annually, there are less than 10 participants. Staff Recommendation City Council to authorize the Mayor to renew the Interlocal Agreement between the City of Edmonds and the Department of Social and Health Services for the Development Disabilities Administration program. Attachments: 4000cd06032020135028742 DSHS ILA Packet Pg. 209 7.6.a Affw,se+ngto a ware Department ofSocial INTERLOCAL AGREEMENT DSHS Agreement Number: 2064-84711 &liathSmicts Respite in Community Settings Transforming lives This Agreement is by and between the State of Washington Department Program Contract Number: of Social and Health Services (DSHS) and the Contractor identified Contractor Contract Number: below, and is issued pursuant to the Interlocal Cooperation Act, chapter P1# 2001285 01 39.34 RCW. CONTRACTOR NAME CONTRACTOR doing business as (DBA) City of Edmonds City of Edmonds Parks And Recreation CONTRACTOR ADDRESS WASHINGTON UNIFORM DSHS INDEX NUMBER BUSINESS IDENTIFIER (UBI) 700 Main St Edmonds, WA 98020 312-000-093 22474 CONTRACTOR CONTACT CONTRACTOR TELEPHONE CONTRACTOR FAX CONTRACTOR E-MAIL ADDRES: Todd Cort 425 771-0229 425 771-0253 todd.cort@edmondswa.gov DSHS ADMINISTRATION DSHS DIVISION DSHS CONTRACT CODE Developmental Disabilities Division of Developmental Disabilities 1803LP-64 Admin DSHS CONTACT NAME AND TITLE DSHS CONTACT ADDRESS Gina M. Thomas 840 N Broadway 540 Contract Specialist Everett, WA 98201 DSHS CONTACT TELEPHONE DSHS CONTACT FAX DSHS CONTACT E-MAIL ADDRESS 425 740-6443 425 252-1364 Thomagm@dshs.wa.gov IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT? CFDA NUMBER(S) No AGREEMENT START DATE AGREEMENT END DATE MAXIMUM AGREEMENT AMOUNT 06/01/2020 05/31/2023 Fee For Service EXHIBITS. The following Exhibits are attached and are incorporated into this Agreement by reference: Exhibits (specify): A - DDA Policies & Agreements ❑ No Exhibits. The terms and conditions of this Agreement are an integration and representation of the final, entire and exclusive understanding between the parties superseding and merging all previous agreements, writings, and communications, oral or otherwise regarding the subject matter of this Agreement, between the parties. The parties signing below represent they have read and understand this Agreement, and have the authority to execute this Agreement. This Agreement shall be binding on DSHS only upon signature by DSHS. CONTRACTOR SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Todd Cort DSHS SIGNATURE PRINTED NAME AND TITLE DATE SIGNED Joseph F. Carter, Regional Operations Manager DDA Q DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 1 Packet Pg. 210 7.6.a DSHS General Terms and Conditions 1. Definitions. The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "Central Contracts and Legal Services" means the DSHS central headquarters contracting office, or successor section or office. b. "Confidential Information" or "Data" means information that is exempt from disclosure to the public or other unauthorized persons under RCW 42.56 or other federal or state laws. Confidential Information includes, but is not limited to, Personal Information. a J c. "Contract" or "Agreement" means the entire written agreement between DSHS and the Contractor, including any Exhibits, documents, or materials incorporated by reference. The parties may execute this contract in multiple counterparts, each of which is deemed an original and all of which a N constitute only one agreement. E-mail or Facsimile transmission of a signed copy of this contract T shall be the same as delivery of an original. d. "CCLS Chief" means the manager, or successor, of Central Contracts and Legal Services or �a o successor section or office. c as E e. "Contractor" means the individual or entity performing services pursuant to this Contract and c includes the Contractor's owners, members, officers, directors, partners, employees, and/or agents, unless otherwise stated in this Contract. For purposes of any permitted Subcontract, "Contractor" o includes any Subcontractor and its owners, members, officers, directors, partners, employees, (n and/or agents. U) 0 f. "Debarment" means an action taken by a Federal agency or official to exclude a person or business J entity from participating in transactions involving certain federal funds. g. "DSHS" or the "Department" means the state of Washington Department of Social and Health Services and its employees and authorized agents. h. "Encrypt" means to encode Confidential Information into a format that can only be read by those possessing a "key;" a password, digital certificate or other mechanism available only to authorized users. Encryption must use a key length of at least 256 bits for symmetric keys, or 2048 bits for asymmetric keys. When a symmetric key is used, the Advanced Encryption Standard (AES) must be used if available. "Personal Information" means information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, Social Security Numbers, driver license numbers, other identifying numbers, and any financial identifiers. "Physically Secure" means that access is restricted through physical means to authorized individuals only. k. "Program Agreement" means an agreement between the Contractor and DSHS containing special terms and conditions, including a statement of work to be performed by the Contractor and payment to be made by DSHS. "RCW" means the Revised Code of Washington. All references in this Contract to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http://apps.leg.wa.gov/rcw/. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 2 Packet Pg. 211 7.6.a DSHS General Terms and Conditions 2. 3. 4. m. "Regulation" means any federal, state, or local regulation, rule, or ordinance. n. "Secured Area" means an area to which only authorized representatives of the entity possessing the Confidential Information have access. Secured Areas may include buildings, rooms or locked storage containers (such as a filing cabinet) within a room, as long as access to the Confidential Information is not available to unauthorized personnel. o. "Subcontract" means any separate agreement or contract between the Contractor and an individual or entity ("Subcontractor") to perform all or a portion of the duties and obligations that the Contractor a is obligated to perform pursuant to this Contract. J c p. "Tracking" means a record keeping system that identifies when the sender begins delivery of a Confidential Information to the authorized and intended recipient, and when the sender receives N confirmation of delivery from the authorized and intended recipient of Confidential Information. q. "Trusted Systems" include only the following methods of physical delivery: (1) hand -delivery by a N person authorized to have access to the Confidential Information with written acknowledgement of receipt; (2) United States Postal Service ("USPS") first class mail, or USPS delivery services that include Tracking, such as Certified Mail, Express Mail or Registered Mail; (3) commercial delivery E services (e.g. FedEx, UPS, DHL) which offer tracking and receipt confirmation; and (4) the c Washington State Campus mail system. For electronic transmission, the Washington State Governmental Network (SGN) is a Trusted System for communications within that Network. o r. "WAC" means the Washington Administrative Code. All references in this Contract to WAC in chapters or sections shall include any successor, amended, or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://apps.leg.wa.gov/wac/. q Amendment. This Contract may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment. Assignment. The Contractor shall not assign this Contract or any Program Agreement to a third party without the prior written consent of DSHS. Billing Limitations. a. DSHS shall pay the Contractor only for authorized services provided in accordance with this Contract. b. DSHS shall not pay any claims for payment for services submitted more than twelve (12) months after the calendar month in which the services were performed. c. The Contractor shall not bill and DSHS shall not pay for services performed under this Contract, if the Contractor has charged or will charge another agency of the state of Washington or any other party for the same services. 5. Compliance with Applicable Law. At all times during the term of this Contract, the Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations. 6. Confidentiality. a. The Contractor shall not use, publish, transfer, sell or otherwise disclose any Confidential DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 3 Packet Pg. 212 7.6.a DSHS General Terms and Conditions Information gained by reason of this Contract for any purpose that is not directly connected with Contractor's performance of the services contemplated hereunder, except: (1) as provided by law; or, (2) in the case of Personal Information, with the prior written consent of the person or personal representative of the person who is the subject of the Personal Information. b. The Contractor shall protect and maintain all Confidential Information gained by reason of this a Contract against unauthorized use, access, disclosure, modification or loss. This duty requires the J Contractor to employ reasonable security measures, which include restricting access to the S Confidential Information by: a U) (1) Allowing access only to staff that have an authorized business requirement to view the Confidential Information. = �a (2) Physically Securing any computers, documents, or other media containing the Confidential o Information. c as E (3) Ensure the security of Confidential Information transmitted via fax (facsimile) by: c a� (a) Verifying the recipient phone number to prevent accidental transmittal of Confidential 0 Information to unauthorized persons. x U) (b) Communicating with the intended recipient before transmission to ensure that the fax will be o received only by an authorized person. Q (c) Verifying after transmittal that the fax was received by the intended recipient. (4) When transporting six (6) or more records containing Confidential Information, outside a Secured Area, do one or more of the following as appropriate: (a) Use a Trusted System. (b) Encrypt the Confidential Information, including: i. Encrypting email and/or email attachments which contain the Confidential Information ii. Encrypting Confidential Information when it is stored on portable devices or media, including but not limited to laptop computers and flash memory devices. Note: If the DSHS Data Security Requirements Exhibit is attached to this contract, this item, 6.b.(4), is superseded by the language contained in the Exhibit. (5) Send paper documents containing Confidential Information via a Trusted System. (6) Following the requirements of the DSHS Data Security Requirements Exhibit, if attached to this contract. c. Upon request by DSHS, at the end of the Contract term, or when no longer needed, Confidential Information shall be returned to DSHS or Contractor shall certify in writing that they employed a DSHS approved method to destroy the information. Contractor may obtain information regarding approved destruction methods from the DSHS contact identified on the cover page of this Contract. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 4 Packet Pg. 213 7.6.a DSHS General Terms and Conditions d. Paper documents with Confidential Information may be recycled through a contracted firm, provided the contract with the recycler specifies that the confidentiality of information will be protected, and the information destroyed through the recycling process. Paper documents containing Confidential Information requiring special handling (e.g. protected health information) must be destroyed on -site through shredding, pulping, or incineration. e. Notification of Compromise or Potential Compromise. The compromise or potential compromise of Confidential Information must be reported to the DSHS Contact designated on the contract within one (1) business day of discovery. Contractor must also take actions to mitigate the risk of loss and comply with any notification or other requirements imposed by law or DSHS. 7. Debarment Certification. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from participating in transactions (Debarred). The Contractor also agrees to include the above requirement in any and all Subcontracts into which it enters. The Contractor shall immediately notify DSHS if, during the term of this Contract, Contractor becomes Debarred. DSHS may immediately terminate this Contract by providing Contractor written notice if Contractor becomes Debarred during the term hereof. 8. Governing Law and Venue. This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought hereunder shall be in Superior Court for Thurston County. 9. Independent Contractor. The parties intend that an independent contractor relationship will be created by this Contract. The Contractor and his or her employees or agents performing under this Contract are not employees or agents of the Department. The Contractor, his or her employees, or agents performing under this Contract will not hold himself/herself out as, nor claim to be, an officer or employee of the Department by reason hereof, nor will the Contractor, his or her employees, or agent make any claim of right, privilege or benefit that would accrue to such officer or employee. 10. Inspection. The Contractor shall, at no cost, provide DSHS and the Office of the State Auditor with reasonable access to Contractor's place of business, Contractor's records, and DSHS client records, wherever located. These inspection rights are intended to allow DSHS and the Office of the State Auditor to monitor, audit, and evaluate the Contractor's performance and compliance with applicable laws, regulations, and these Contract terms. These inspection rights shall survive for six (6) years following this Contract's termination or expiration. 11. Maintenance of Records. The Contractor shall maintain records relating to this Contract and the performance of the services described herein. The records include, but are not limited to, accounting procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. All records and other material relevant to this Contract shall be retained for six (6) years after expiration or termination of this Contract. Without agreeing that litigation or claims are legally authorized, if any litigation, claim, or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 12. Order of Precedence. In the event of any inconsistency or conflict between the General Terms and Conditions and the Special Terms and Conditions of this Contract or any Program Agreement, the inconsistency or conflict shall be resolved by giving precedence to these General Terms and Conditions. Terms or conditions that are more restrictive, specific, or particular than those contained in the General Terms and Conditions shall not be construed as being inconsistent or in conflict. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 5 Packet Pg. 214 7.6.a DSHS General Terms and Conditions 13. Severability. If any term or condition of this Contract is held invalid by any court, the remainder of the Contract remains valid and in full force and effect. 14. Survivability. The terms and conditions contained in this Contract or any Program Agreement which, by their sense and context, are intended to survive the expiration or termination of the particular agreement shall survive. Surviving terms include, but are not limited to: Billing Limitations; Confidentiality, Disputes; Indemnification and Hold Harmless, Inspection, Maintenance of Records, Notice of Overpayment, Ownership of Material, Termination for Default, Termination Procedure, and Treatment of Property. a J_ 15. Contract Renegotiation, Suspension, or Termination Due to Change in Funding. E If the funds DSHS relied upon to establish this Contract or Program Agreement are withdrawn, reduced N or limited, or if additional or modified conditions are placed on such funding, after the effective date of T this contract but prior to the normal completion of this Contract or Program Agreement: a. At DSHS's discretion, the Contract or Program Agreement may be renegotiated under the revised �a o funding conditions. E b. At DSHS's discretion, DSHS may give notice to Contractor to suspend performance when DSHS c determines that there is reasonable likelihood that the funding insufficiency may be resolved in a timeframe that would allow Contractor's performance to be resumed prior to the normal completion o date of this contract. (n x U) (1) During the period of suspension of performance, each party will inform the other of any conditions that may reasonably affect the potential for resumption of performance. q (2) When DSHS determines that the funding insufficiency is resolved, it will give Contractor written notice to resume performance. Upon the receipt of this notice, Contractor will provide written notice to DSHS informing DSHS whether it can resume performance and, if so, the date of resumption. For purposes of this subsubsection, "written notice" may include email. (3) If the Contractor's proposed resumption date is not acceptable to DSHS and an acceptable date cannot be negotiated, DSHS may terminate the contract by giving written notice to Contractor. The parties agree that the Contract will be terminated retroactive to the date of the notice of suspension. DSHS shall be liable only for payment in accordance with the terms of this Contract for services rendered prior to the retroactive date of termination. c. DSHS may immediately terminate this Contract by providing written notice to the Contractor. The termination shall be effective on the date specified in the termination notice. DSHS shall be liable only for payment in accordance with the terms of this Contract for services rendered prior to the effective date of termination. No penalty shall accrue to DSHS in the event the termination option in this section is exercised. 16. Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Contract. Only the CCLS Chief or designee has the authority to waive any term or condition of this Contract on behalf of DSHS. Additional General Terms and Conditions — Interlocal Agreements: 17. Disputes. Both DSHS and the Contractor ("Parties") agree to work in good faith to resolve all conflicts DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 6 Packet Pg. 215 7.6.a DSHS General Terms and Conditions at the lowest level possible. However, if the Parties are not able to promptly and efficiently resolve, through direct informal contact, any dispute concerning the interpretation, application, or implementation of any section of this Agreement, either Party may reduce its description of the dispute in writing, and deliver it to the other Party for consideration. Once received, the assigned managers or designees of each Party will work to informally and amicably resolve the issue within five (5) business days. If managers or designees are unable to come to a mutually acceptable decision within five (5) business days, they may agree to issue an extension to allow for more time. If the dispute cannot be resolved by the managers or designees, the issue will be referred through each a Agency's respective operational protocols, to the Secretary of DSHS ("Secretary") and the Contractor's J Agency Head ("Agency Head") or their deputies or designated delegates. Both Parties will be responsible for submitting all relevant documentation, along with a short statement as to how they a believe the dispute should be settled, to the Secretary and Agency Head. U) as Upon receipt of the referral and relevant documentation, the Secretary and Agency Head will confer to consider the potential options of resolution, and to arrive at a decision within fifteen (15) business days. N The Secretary and Agency Head may appoint a review team, a facilitator, or both, to assist in the o resolution of the dispute. If the Secretary and Agency Head are unable to come to a mutually acceptable decision within fifteen (15) business days, they may agree to issue an extension to allow for E more time. o The final decision will be put in writing, and will be signed by both the Secretary and Agency Head. If a� o the Agreement is active at the time of resolution, the Parties will execute an amendment or change = order to incorporate the final decision into the Agreement. The decision will be final and binding as to the matter reviewed and the dispute shall be settled in accordance with the terms of the decision. a If the Secretary and Agency Head are unable to come to a mutually acceptable decision, the Parties will request intervention by the Governor, per RCW 43.17.330, in which case the governor shall employ whatever dispute resolution methods that the governor deems appropriate in resolving the dispute. Both Parties agree that, the existence of a dispute notwithstanding, the Parties will continue without delay to carry out all respective responsibilities under this Agreement that are not affected by the dispute. 18. Hold Harmless. a. The Contractor shall be responsible for and shall hold DSHS harmless from all claims, loss, liability, damages, or fines arising out of or relating to the Contractor's, or any Subcontractor's, performance or failure to perform this Agreement, or the acts or omissions of the Contractor or any Subcontractor. DSHS shall be responsible for and shall hold the Contractor harmless from all claims, loss, liability, damages, or fines arising out of or relating to DSHS' performance or failure to perform this Agreement. b. The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless the State and its agencies, officials, agents, or employees. 19. Ownership of Material. Material created by the Contractor and paid for by DSHS as a part of this Contract shall be owned by DSHS and shall be "work made for hire" as defined by Title 17 USCA, Section 101. This material includes, but is not limited to: books; computer programs; documents; films; pamphlets; reports; sound reproductions; studies; surveys; tapes; and/or training materials. Material which the Contractor uses to perform the Contract but is not created for or paid for by DSHS is owned by the Contractor and is not "work made for hire"; however, DSHS shall have a perpetual license to use DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 7 Packet Pg. 216 7.6.a DSHS General Terms and Conditions this material for DSHS internal purposes at no charge to DSHS, provided that such license shall be limited to the extent which the Contractor has a right to grant such a license. 20. Subrecipients. a. General. If the Contractor is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the Contractor shall: (1) Maintain records that identify, in its accounts, all federal awards received and expended and the a federal programs under which they were received, by Catalog of Federal Domestic Assistance J (CFDA) title and number, award number and year, name of the federal agency, and name of the •S pass -through entity; a U) (2) Maintain internal controls that provide reasonable assurance that the Contractor is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs; N 0 (3) Prepare appropriate financial statements, including a schedule of expenditures of federal c awards; E E 0- 0 (4) Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the Contractor and its Subcontractors who are subrecipients; o (5) Comply with the applicable requirements of 2 CFR Part 200, including any future amendments to x 2 CFR Part 200, and any successor or replacement Office of Management and Budget (OMB) o Circular or regulation; and Q (6) Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non -Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to https://omp.gov/about/offices/ocr.htm for additional information and access to the aforementioned Federal laws and regulations.) b. Single Audit Act Compliance. If the Contractor is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program -specific audit for that fiscal year. Upon completion of each audit, the Contractor shall: (1) Submit to the DSHS contact person the data collection form and reporting package specified in 2 CFR Part 200, Subpart F, reports required by the program -specific audit guide (if applicable), and a copy of any management letters issued by the auditor; (2) Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part 200, Subpart F; prepare a "Summary Schedule of Prior Audit Findings" reporting the status of all audit findings included in the prior audit's schedule of findings and questioned costs. c. Overpayments. If it is determined by DSHS, or during the course of a required audit, that the Contractor has been paid unallowable costs under this or any Program Agreement, DSHS may require the Contractor to reimburse DSHS in accordance with 2 CFR Part 200. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 8 Packet Pg. 217 DSHS General Terms and Conditions 7.6.a 21. Termination. a. Default. If for any cause, either party fails to fulfill its obligations under this Agreement in a timely and proper manner, or if either party violates any of the terms and conditions contained in this Agreement, then the aggrieved party will give the other party written notice of such failure or violation. The responsible party will be given 15 working days to correct the violation or failure. If the failure or violation is not corrected, this Agreement may be terminated immediately by written notice from the aggrieved party to the other party. b. Convenience. Either party may terminate this Interlocal Agreement for any other reason by providing 30 calendar days' written notice to the other party. c. Payment for Performance. If this Interlocal Agreement is terminated for any reason, DSHS shall only pay for performance rendered or costs incurred in accordance with the terms of this Agreement and prior to the effective date of termination. 22. Treatment of Client Property. Unless otherwise provided, the Contractor shall ensure that any adult client receiving services from the Contractor has unrestricted access to the client's personal property. The Contractor shall not interfere with any adult client's ownership, possession, or use of the client's property. The Contractor shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client's age, development, and needs. Upon termination of the Contract, the Contractor shall immediately release to the client and/or the client's guardian or custodian all of the client's personal property. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 9 Packet Pg. 218 7.6.a Special Terms and Conditions 1. Definitions Specific to Special Terms. The words and phrases listed below, as used in this Contract, shall each have the following definitions: a. "Assistance" means help provided to a Client for the purpose of aiding him/her in the performance of tasks. b. "Authorized" means DDA Case Resource Manager, or Social Worker approval of funding for services as evidenced by a social service authorization in ProviderOne. c. "Case Resource Manager (CRM)" means the DSHS or DDA worker assigned to a Client. a J d. "Client" means an individual whom DSHS has determined eligible to receive DDA services. S e. "Culturally Appropriate" means responsive to a Client's cultural beliefs and values, ethnic norms, N language needs, religion, and individual differences. f. "DDA" means the Developmental Disabilities Administration within DSHS. N 0 g. "Family" means a parent, child, sibling, aunt, uncle, cousin, grandparent, grandchild, grandniece, or c grandnephew, including such relatives when related through adoption or marriage or registered E domestic partnership. c a� h. "Nurse Delegation" means: o (1) Services in compliance with WAC 246-840-910 through 246-840-970 by a registered nurse to provide training and nursing management for nursing assistants who perform delegated nursing o tasks. e (2) Delegated nursing tasks include, but are not limited to, administration of non -injectable medications, except for insulin, blood glucose testing, and tube feedings. (3) Services include the initial visit, care planning, competency testing of the nursing assistant, consent of the Client, additional instruction, and supervisory visits. (4) Clients who receive nurse delegation services must be considered "stable and predictable" by the delegated nurse. "Personal care services" means those specific services under WAC 388-106 provided to DSHS Clients. "Physical Assistance" means the provision of hands-on assistance for any task necessary. k. "Positive Behavior Support Plan" means a written plan developed to implement strategies to relate to others and direct interventions to decrease challenging behaviors. "Positive Behavior Support Principles" means addressing a challenging behavior that focuses on changing the physical and interpersonal environment and increasing a person's skills so that the person is able to get their needs met without having to resort to a challenging behavior. m. "Primary Caregiver(s)" or "Caregiver" means the person who provides the majority of your care and supervision. n. "Protective Supervision" means supervision to ensure the safety and well-being of a Client, DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 10 Packet Pg. 219 7.6.a Special Terms and Conditions exclusive of those responsibilities that should be assumed by a legal representative. o. "Respite Care" means short-term, intermittent relief for persons who live with and provide care for individuals with developmental and intellectual disabilities on either an emergency or a planned basis. p. "Service Plan" means the Person -Centered Service Plan or Individual Support Plan, which is a written plan for long-term care service delivery, which identifies ways to meet the Client's needs with the most appropriate services or supports as, described under chapter WAC 388-828. a q. "Transportation Services" means the process of transporting and accompanying a Client from one J location to another in accordance with the client's needs. S r. "Unsupervised access" means: N a) z, (1) An individual will or may have the opportunity to be alone with a child, juvenile, or a vulnerable adult; and 0 (2) Neither a qualified employee, contract employee, volunteer, nor student intern of the agency, or entity nor a relative or guardian of the child, juvenile or vulnerable adult is present. E 0- 0 2. Purpose. The purpose of this Contract is to provide short-term intermittent respite care in order to provide relief for primary caregivers as described under chapter 388-845 WAC. Respite Care can be o provided in Community Centers, Senior Centers, Parks and Recreation Departments, and Summer cn Programs. U) 0 3. Licenses, Registrations, and Certifications. q a. The Contractor is required to follow all laws, rules, and policies applicable to their license, registration, and/or certification. b. The Contractor shall meet the training requirements associated with their license, registration, and/or certification. c. When licensing, certification, and contract requirements differ, the Contractor shall meet the highest standard. d. In the event that any required license of the Contractor is revoked or expired, this Contract shall be suspended, without the necessity of written notice by DSHS, as of the effective date of revocation or the actual date of expiration. In the case of license revocation, this Contract shall then be terminated in accordance with the terms of this Contract, and such termination shall be effective on the effective date of the license revocation. e. The provision of Respite Care services cannot result in the licensed provider exceeding their licensed capacity. 4. General Requirements. a. DSHS shall request services from the Contractor on an as needed basis. This Contract does not obligate DSHS to authorize services to the Contractor. b. Respite Care provided under the terms of this Contract must be pre -approved in writing by DSHS in accordance with the Client's Service Plan, and shall be provided in a manner that is culturally DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 11 Packet Pg. 220 7.6.a Special Terms and Conditions appropriate for the Client and the Client's family. c. All services shall be provided in a manner consistent with the published rules and policies of DSHS and within the scope of acceptable practice as determined by DSHS. d. The Contractor must emphasize Positive Behavior Support Principles in the provision of all services to Clients. Positive Behavior Support is based on respect, dignity, and personal choice. 5. Contractor Qualifications. The Contractor must: a. Be licensed by the State of Washington as a business under chapter 19.02 RCW and shall meet or a J exceed the minimum licensing requirements under chapter 458-02 WAC. S b. Contractors shall hold all appropriate endorsements, licenses and certifications in addition to N Washington State Business license as applicable to their business operation. c. Contractors outside of Washington State must maintain equivalent licensure or certification N requirements as paragraph a. and b. above according to their states' requirements for business o operation. E d. Publish on a publically accessible website the services offered by the contractor and make c publically accessible the services offered by the contractor. The contractor's website must include: (1) The identified number of service hours being provided in the program/class/event including as 0 (n days/date and start and end time; U) 0 (2) Activities that will occur during program/class/event; and Q (3) The rate schedule for the program/class/event. e. The Contractor shall ensure that they or their employees possess the following minimum qualifications: (1) Meet minimum age requirements as required by license, certification or rule; (2) Possess the following minimum standards of knowledge and experience: (a) General knowledge of acceptable standards of performance, including the necessity to perform dependably, report punctually, maintain flexibility, and to demonstrate kindness and caring to the Client; (b) Knowledge of when and how to contact the Client's legal representative and the Client's CRM; (c) Adequate skills to read, either directly or through an interpreter, understand, and implement the services authorized in the plan; (d) Adequate communication skills to convey and understand, either directly or through an interpreter, information required to implement the Client's written Service Plan(s) and verbal instructions; and (e) Adequate skills to maintain provider records of services performed and payments received. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 12 Packet Pg. 221 7.6.a Special Terms and Conditions f. The Contractor shall ensure that employees and volunteers: (1) Understand specific directions for providing the care that an individual Client requires; (2) Meet the need of the client as identified in the Service Plan; (3) Provide services within the scope of practice for their profession/skill level; (4) Observe the Client for change in health status, including weakness, confusion, and loss of appetite; a J_ (5) Identify problem situations and take appropriate action; S E (6) Respond to emergencies without direct supervision; and a U) as (7) Respect and consider the Client's individual differences and preferences when performing = routine tasks in a culturally appropriate manner, as described in the DDA Guiding Values. N 0 g. The Contractor shall cooperate with DSHS in the evaluation of the Contractor's performance under the terms of this Contract including the following: E a 0 (1) Follow-up contact with Clients, their families, legal representatives or primary caregivers regarding their satisfaction with the services provided; o (2) Investigation and documentation of all complaints about the service provided; and X 0 (3) Periodic monitoring of service documentation records, verification of provider qualifications, and Q of billing and payment data in ProviderOne. J 6. Statement of Work. The Contractor shall provide the services and staff, and otherwise do all things necessary for or incidental to the performance of work, as set forth below: a. Obtain information about the Client's identified needs and care requirements, and ensure that the Client's needs are met while providing services. This includes following the guidance of any written plans for Client support such as the Service Plan, Nurse Delegation assessment or Positive Behavior Support Plan. b. Contact the Client's CRM if the Contractor has not heard from the Client or the Client's primary caregiver within seven (7) days of the Contractor's receipt of the service authorization. c. Make arrangements with the primary caregiver for emergency medical treatment should this become a necessity. d. Deliver Respite Care in a manner consistent with WAC 388-845-1600 through 1620 and DDA Policies. See Exhibit A, DDA Policies & Agreements. e. Provide all support needs as identified in the Service Plan including personal care, physical assistance, support and protective supervision to the Client in daily routine activities and to prevent injury to him or herself and to others. f. Maintain transportation records to document the dates, times, destinations, and distances of each Client's transportation services. Upon request, the Contractor shall make the records available to DSHS or DSHS/designee for review and audit. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 13 Packet Pg. 222 7.6.a Special Terms and Conditions g. Maintain sufficient vehicle and passenger insurance coverage and current driver's license in accordance with chapter 308-104 and 308-106 WAC. h. Operate and maintain the transportation vehicle(s) in a manner consistent with protecting and promoting the Client's health and welfare. i. Contractor shall not require client, client's guardian and/or client's legal representative to enter into any agreement releasing or limiting Contractor's legal liability for injuries arising out of premises operation, acts of independent contractors, products completion, or personal injuries sustained due to contractor's negligence in connection with providing services under this contract unless a contractor, at the same time, requires client, client's guardian and/or client's legal representative to J release the State of Washington and all of its agencies, agents, contractors, servants and employees from liability for any acts of contractor causing injuries arising out of premises operation, a acts of independent contractors, products completion, or personal injuries sustained due to U) contractor's negligence in connection with providing services under this Contract. �a 0 7. Parks and Recreation Department. Parks and Recreation Department contractors are required to r c as comply with the following additional terms: a o a. Parks and Recreation Departments are city, county or other publically operated parks and a� o recreation department for the purpose of providing leisure time activities and facilities and = recreational facilities, of a nonprofit nature as a public service as defined under RCW 36.69.010. o b. Meet the definition of a park and recreation district under RCW 36.68 and RCW 36.69. Q c. Obtain all required licenses, permits or certifications applicable to the program operated by the Parks and Recreation Department. 8. Additional Client Rights: a. In compliance with Title VI of the Civil Rights Act of 1964, and under RCW 2.42.010, RCW 2.43.010, and RCW 49.60.010, the Contractor shall ensure that Limited English Proficient (LEP) Clients have access to a certified, or, if non -certifiable language, to an otherwise qualified language interpreter, who has successfully passed the DSHS language test. The Contractor shall also ensure that DSHS Clients have access to documents translated into the Client's primary language. To request a qualified interpreter, you must register at https://hcauniversal.com/new-reg1.a.uester- registration/ or email scheduling(a�ulsonline.net. For additional information, visit their Provider FAQs page. b. In compliance with the Americans with Disabilities Act (ADA) of 1990, under RCW 2.42.010 and RCW 49.60.010, the Contractor shall ensure that deaf, deaf -blind, or hard of hearing Clients have access to the services of an interpreter certified by the National Association of the Deaf (NAD) as a Sign Language Interpreter, or a qualified interpreter having a Registry of Interpreters for the Deaf (RID). 9. Duty to Report Suspected Abuse, Abandonment, Neglect or Financial Exploitation. The Contractor and its employees must immediately report all instances of suspected abandonment, abuse, financial exploitation or neglect of a vulnerable adult under RCW 74.34.035 or a child under RCW 26.44.030.The report shall be made to the Department's current state abuse hotline, 1-866-363-4276 (END -HARM). The Contractor must also report all suspected instances to the Client's case manager. If DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 14 Packet Pg. 223 7.6.a Special Terms and Conditions the notice to the Client's case manager was verbal then it must be followed up by written notification within one business day. Further, when required by RCW 74.34.035, the Contractor and the Contractor's employees must immediately make a report to the appropriate law enforcement agency. 10. Significant Change in Client's Condition. The Contractor agrees to report any significant change in the Client's condition within twenty-four (24) hours to the Client's Case Manager. 11. Death of Clients. The Contractor shall report all deaths of DSHS Clients receiving services under this Contract to the Client's case manager within one hour upon notification of the death. The Contractor shall follow up with written notification of the Client's death to the Client's case manager within one a business day. J c 12. Provider Screenings. a a. The State must ensure the Department does not pay federal funds to excluded persons or entities. U) States are also required to check for the death of an individual provider, agency owner or authorized official prior to contracting. The required ownership and control information for N individuals with ownership interest of five percent (5%) or more, officers and managing employees o will be obtained from the Medicaid Provider Disclosure Statement and checked against all required federal exclusion lists, and the Social Security Death Master List, prior to finalizing a contract. E 0- 0 b. The Contractor will report any change in ownership, managing employees, and/or those with a controlling interest to the Department within thirty-five (35) days of such a change so that these o individuals can be screened against the required federal exclusion lists as well as the Social = Security Death Master List. For detailed instructions, please refer to the Medicaid Provider Disclosure Statement. a 13. Duty to Disclose Business Transactions. a. Under 42 CFR 455.104, the Contractor is required to provide disclosures from individuals with ownership interest, managing employees, and those with a controlling interest. The State must obtain certain disclosures from providers and complete screenings to ensure the State does not pay federal funds to excluded person or entities. Contractor must complete and submit a Medicaid Provider Disclosure Statement, DSHS Form 27-094. According to 42 CFR 455.104(c) (1), disclosures must be provided: (1) When the prospective Contractor submits their initial application; (2) When the prospective Contractor signs the contract; (3) Upon request of the Department at contract revalidation/renewal; (4) Within thirty-five (35) days after any change in ownership of the Contractor entity. b. Failure to submit the requested information may cause the Department to refuse to enter into an agreement or contract with the Contractor or to terminate existing agreements. The State will recover any payments made to a disclosing entity that fails to disclose ownership or control information, as required by 42 CFR 455.104. c. Under 42 CFR 455.105(b), within thirty-five (35) days of the date of a request by the Secretary of the U.S. Department of Health and Human Services or DSHS, the Contractor must submit full and complete information related to Contractor's business transactions that include: DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 15 Packet Pg. 224 7.6.a Special Terms and Conditions (1) The ownership of any subcontractor with whom the Contractor has had business transactions totaling more than $25,000 during the twelve (12) month period ending on the date of the request; and (2) Any significant business transactions between the Contractor and any wholly owned supplier, or between the Contractor and any subcontractor, during the five (5) year period ending on the date of the request. d. Failure to comply with requests made under this term may result in denial of payments until the requested information is disclosed. See 42 CFR 455.105(c). 14. Background Check. The signatory for this contract agrees to undergo and successfully complete a DSHS criminal history background check conducted by DSHS every three years or more often as required by program rule or as otherwise stated in the contract, and as required under RCW 43.20A.710, RCW 43.43.830 through 43.43.842. If the Contractor has owners, administrators, subcontractors, employees or volunteers who may have unsupervised access to Clients in the course of performing the work under this Contract, the Contractor shall require those owners, administrators, subcontractors, employees or volunteers to successfully complete a criminal history background check prior to any unsupervised access and at least every three years thereafter or more often if required by program rule or as otherwise stated in the contract. The Contractor must maintain documentation of successful completion of required background checks. 15. False Claims Act Education Compliance. Federal law requires any entity receiving annual Medicaid payments of five (5) million or more to provide education regarding federal and state false claims laws for all of its employees, contractors and/or agents. If Contractor receives at least five (5) million or more in annual Medicaid payments under one or more provider identification number(s), the Contractor is required to establish and adopt written policies for all employees, including management, and any contractor or agent of the entity, including detailed information about both the federal and state False Claims Acts and other applicable provisions of Section 1902(a)(68) of the Social Security Act. The law requires the following: Contractor must establish written policies to include detailed information about the False Claims Act, including references to the Washington State False Claims Act; a. Policies regarding the handling and protection of whistleblowers; b. Policies and procedures for detecting and preventing fraud, waste, and abuse; c. Policies and procedures must be included in an existing employee handbook or policy manual, but there is no requirement to create an employee handbook if none already exists. 16. Bribes and Kickbacks. Federal law stipulates that Medicaid participants be offered free choice among qualified providers, therefore any exclusive relationship between the Contractor and any other Medicaid service is prohibited. 17. State or Federal Audit Requests. The Contractor is required to respond to State or Federal audit requests for records or documentation, within the timeframe provided by the requestor. The Contractor must provide all records requested to either State or Federal agency staff or their designees. 18. Drug -Free Workplace. The Contractor agrees he or she and all employees or volunteers shall not use or be under the influence of alcohol, marijuana, illegal drugs, and/or any substances that impact the Contractor's ability to perform duties under this Contract. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 16 Packet Pg. 225 7.6.a Special Terms and Conditions 19. Execution and Waiver. This Contract shall be binding on DSHS only upon signature by DSHS with an Authorized Countersignature. Only the Contracting Officer or the Contracting Officer's designee has authority to waive any provision of this Contract on behalf of DSHS. 20. Consideration. Total consideration payable to Contractor for satisfactory performance of the work under this Contract shall be based on the following: a. DSHS shall pay the Contractor at the published rate, for services provided under this contract. The a Contractor hereby waives written notice of subsequent rate changes. Subsequent rate changes will J not require a revised Contract and are not disputable. Current rates are published at: https://www.dshs.wa.gov/aItsa/management-services-division/office-rates-management. a b. DSHS will only reimburse the Contractor for the number of hours authorized and provided per U) client. DSHS will pay the contractor at an established rate in 15-minute intervals. The Contractor will be reimbursed up to the Contractor's published rate for services provided unless that rate exceeds N the equivalent of 15 minute intervals of service the client received. o c. Transportation services must be written in the client's Service Plan. Mileage shall be paid at current r c E State of Washington rates, as published by the Office of Financial Management, for miles driven c while transporting one Client to a waiver service. Transportation is to and from the respite service and must be provided in accordance with WAC chapter 388-845. o d. Transportation as a component of the Respite in Community Settings service must be included in (n the total published rate. o e. Administrative functions, such as record keeping, travel to work site, billing, and report development are not billable as separate services but are included in the established rate schedule f. DSHS shall not pay the Contractor separately for the cost of other expenses such as equipment rental, meals and snacks for all day activities this must be rolled into the cost of the service. 21. Billing and Payment. a. The Contractor shall bill for authorized services using the ProviderOne Payment system, which is the state of Washington's Medicaid management system. b. Billing instructions are located at https://www.hca.wa.gov/billers-providers- partners/providerone/providerone-billing-and-resource-guide c. The Contractor agrees to accept this payment as total and complete remuneration for services provided under this Contract to DSHS Clients. DSHS clients cannot be billed fees beyond the hourly contracted rate for the service Respite in Community Settings. d. DSHS shall not pay the Contractor for cancelled or missed appointments, nor for scheduled hours of service when Clients are not seen or served by the Contractor. e. Only DSHS shall have the authority to authorize services under this Contract. f. Respite care is a service authorized in 15 minute increments. DSHS shall not pay for more respite units than is received by the client. Client can pay for services provided that exceed waiver allotment as long as it does not surpass the contracted rate. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 17 Packet Pg. 226 7.6.a Special Terms and Conditions g. DSHS shall only reimburse or pay for services which are authorized and within the scope of respite services. h. The contractor shall provide invoices or documentation of the dates of service, duration of time and total cost prior to service being provided. The CRM will create an authorization in CARE in "reviewing" status. After confirmation that the service is completed appropriately, the CRM will change the status of the authorization to "approved" which will allow the authorization to be claimed. i. The contractor shall provide invoices after service provided, as requested by DSHS j. If DSHS pays the Contractor for services authorized but not provided by the Contractor, the amount a J paid shall be considered an overpayment. k. If this Contract is terminated for any reason, DSHS shall pay for only those services authorized and N provided through the date of termination. I. Payment shall be considered timely if made by DSHS within thirty (30) days Payment shall be sent N to the address designated by Contractor. DSHS may, at its discretion, terminate the Contract or o withhold payments claimed by Contractor for services rendered if Contractor fails to satisfactorily comply with any term or condition of this Contract. E 0- 0 22. Insurance. as 0 a. DSHS certifies that it is self -insured under the State's self-insurance liability program, as provided cn by RCW 4.92.130, and shall pay for losses for which it is found liable. 0 b. The Contractor certifies, by checking the appropriate box below, initialing to the left of the box J selected, and signing this Agreement, that: ❑ The Contractor is self -insured or insured through a risk pool and shall pay for losses for which it is found liable; or ❑ The Contractor maintains the types and amounts of insurance identified below and shall, prior to the execution of this Agreement by DSHS, provide certificates of insurance to that effect to the DSHS contact on page one of this Agreement. Commercial General Liability Insurance (CGL) — to include coverage for bodily injury, property damage, and contractual liability, with the following minimum limits: Each Occurrence - $1,000,000; General Aggregate - $2,000,000. The policy shall include liability arising out of premises, operations, independent contractors, products -completed operations, personal injury, advertising injury, and liability assumed under an insured contract. The State of Washington, DSHS, its elected and appointed officials, agents, and employees shall be named as additional insureds. DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 18 Packet Pg. 227 7.6.a Exhibit A DDA Policies & Agreements Policies The following DDA Policies are hereby incorporated as Contractor Requirements. 5.06 Client Rights 5.13 Protection from Abuse: Mandatory Reporting 5.14 Positive Behavior Support Principles 5.19 Positive Behavior Support for Children & Youth 6.15 Nurse Delegation Services Policies can be located at https://www.dshs.wa.gov/dda/policies-and-rules/policy-manual. In the event DSHS updates or changes these policies, the revised policy/policies will be incorporated into this Contract without the requirement of an amendment. DDA Guiding Values: The DDA Guiding Values can be located at: https://www.dshs.wa.gov/sites/default/files/DDA/dda/documents/DDA%20Guiding%20Values%2OBooklet.pdf Disability Rights of Washington (DRW) Agreement: The following access agreement is regarding "Disability Rights of Washington (DRW) rights and responsibilities. The agreement can be located at: https://www.dshs.wa.gov/sites/default/files/DDA/dda/documents/WPAS.pdf. *Note: WPAS has changed its name to "Disability Rights of Washington (DRW)" and DDD has changed its name to "Developmental Disabilities Administration (DDA) DSHS Central Contracts & Legal Service9 1803LP DDA Respite in Community Settings (8- 29-19) Page 19 Packet Pg. 228 7.7 City Council Agenda Item Meeting Date: 07/7/2020 Facilities Lead Job Description Staff Lead: HR Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History The Facilities Lead position was approved as part of the 2020 budget. This is an internal promotional opportunity and will not increase the total employee count in Facilities. The Facilities Lead was reviewed during the Council Committee of the whole on 6/9/20 and recommended to move forward to full Council for approval once HR had completed discussion with the Teamsters Union. HR has completed discussion and there are no changes to the job description that was presented to the Council Committee of the whole. Staff Recommendation Approve Facilities Lead Job Description Narrative Job Description Attached Attachments: Facilities Lead Job Discription Final Packet Pg. 229 7.7.a 1 of 4 JOB DESCRIPTION Facilities Lead City of EDMONDS Washington ..'. , b Facilities Lead Department: Public Works -Facilities Pay Grade: M Bargaining Unit: Teamsters FLSA Status: Non -Exempt Revised Date: 02/13/2020 Reports To: Facilities Manager POSITION PURPOSE: Under general direction, performs a variety of journey -level duties in the construction, maintenance and repair of City buildings, facilities and equipment; performs duties in a variety of building maintenance and construction trades including: carpentry, plumbing, roofing, electrical, painting, masonry, and locksmith duties. Participates in the scheduling, assigning, reviewing and performing of facilities maintenance and operations functions; trains and provides work direction to assigned facilities staff; serves as supervisor in the absence of the Manager. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position -specific duties. • Coordinates and assigns daily work activities of maintenance staff; coordinates schedules and tasks and verifies that tasks are achieved. • Meets regularly with staff to discuss and resolve daily priorities, workload and technical issues; makes effective suggestions and recommendations • Inspects work performed to assure quality work products and effective use of resources and provides feedback to supervisory staff in support of the employee performance evaluation process. • Trains crews in equipment operation, street maintenance and repair, new procedures and related functions of the Division. • Enforces safety regulations, procedures and practices including use of protective equipment. • Coordinates with contractors and receives bids for various types of work and projects. • Responds to emergencies and call -outs as required; maintains a variety of records and reports and serves as supervisor in the absence of the Manager. • Performs skilled maintenance, repair and renovation of City buildings, facilities and equipment. • Performs skilled duties in a variety of building maintenance and construction trades including: carpentry, plumbing, roofing, painting, masonry, locksmithing and other trades. • Designs, constructs, repairs and refinishes cabinets and woodwork. • Performs carpentry duties: including construction of walls, footings and forms. Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 230 7.7.a 2 of 4 JOB DESCRIPTION Facilities Lead • Repairs and replaces sheetrock, and perform other general carpentry duties. • Designs and drafts blueprints and working drawings for remodels, cabinets, sidewalks, stairs and various projects. • Assists and coordinates with other departments for remodeling and space upgrades. • Serves as crew leader for projects as directed. • Removes, repairs and installs a variety of flooring including: vinyl flooring, carpeting, ceramic tile, cove base and linoleum. • Repairs and maintains plumbing fixtures including: toilets, sinks, showers, drains and hot water tanks; installs new supply and waste lines and other related plumbing. • Performs masonry duties including: construction, repair and replacement of a variety of roofing materials • Constructs and repairs concrete sidewalks, stairs, footings and walls; builds forms, pours and finishes concrete. • Performs minor electrical repairs and replacements including: switches, motors, and pumps. • Performs locksmithing duties; assists department heads and vendors to establish and secure a keying system; maintains lock and key inventory. Required Knowledge of: • Standard tools, equipment, materials, methods and techniques used in a variety of skilled building maintenance duties and trades. • Operation and proper maintenance of tools, equipment and machinery used in the building trades. • Requirements of maintaining buildings, facilities and equipment in good repair. • Preventive maintenance principles and procedures. • Applicable building codes, ordinances, fire regulations and safety precautions. • Health and safety practices, regulations and procedures. • Record -keeping techniques. • Various equipment and repair manuals, product labels and parts catalogs. • Effective oral and written communication principles and practices. • Modern office procedures, methods, and equipment including computers and computer applications sufficient to perform assigned work. • English usage, spelling, grammar and punctuation. • Lead work and training principles, methods and techniques Required Skill in: • Participating in scheduling, assigning, reviewing and performing of street and drainage maintenance activities • Performing a variety of skilled maintenance and repair tasks to City buildings, facilities and equipment. • Reading, interpreting and applying applicable building codes, ordinances and regulations. • Operating a variety of equipment and tools including: janitorial, painting, masonry, electrical, locksmith and other equipment. • Reading and interpreting schematics, blueprints, sketches and diagrams. • Estimating adequate amounts of time, labor, and materials needed for projects. • Working from blueprints, shop drawings and sketches. Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 231 7.7.a 3 of 4 JOB DESCRIPTION Facilities Lead • Adding, subtracting, multiplying and dividing quickly and accurately. • Maintaining records related to work performed. • Monitoring and practicing safe work practices. • Utilizing personal computer software programs and other software relevant to assigned work. • Performing heavy physical labor. • Planning and organizing assigned work and meeting schedules and time lines. • Interpreting and applying applicable federal, state, and local policies, laws and regulations. • Monitoring and practicing safe work practices. • Utilizing personal computer software programs and other relevant software affecting assigned work. • Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups and the general public. • Interpreting and administering policies and procedures sufficient to administer, discuss, resolve and explain them. • Compiling, preparing, and maintaining a variety of records, files and reports. • Communicating effectively verbally and in writing, including public relations. • Leading, training, and delegating tasks and authority. MINIMUM QUALIFICATIONS: Education and Experience: High School Diploma/GED Certificate and 5 years of progressively responsible journey -level maintenance experience in one or more of the building trades. Demonstrated experience in leading a work crew is preferred. OR an equivalent combination of education, training and experience that will allow the incumbent to successfully perform the essential functions of the position. Must be able to pass a City of Edmonds background check Must be able to pass a mandatory drug test once a condition offer of employment is made Required Licenses or Certifications: Valid State of Washington Driver's License. Valid CPR, First Aid, AED, and Bloodborne Pathogen Cards. Or must attain within 60 days of hire. BOC I certification within a specified period of time after hire. Other specialty certifications/licenses as required by state and federal law and/or OSHA and WAC regulations may be required within a specified period of time after hire. WORKING CONDITIONS: Environment: • Indoor and outdoor work environment. • Driving a vehicle to conduct work. • Work may be performed during non-traditional hours and days • Emergency call -in required Physical Abilities: Walking or otherwise moving over rough terrain. Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 232 7.7.a 4 of 4 JOB DESCRIPTION Facilities Lead • Sitting, standing or otherwise remaining in a stationary position for extended periods of time. • Hearing, speaking or otherwise communicating to exchange information in person or on the phone. • Operating various equipment and tools. • Reaching overhead, above the shoulders and horizontally, bending at the waist, gripping, kneeling or crouching, stooping, crouching, reaching, pushing, pulling and twisting or otherwise positioning oneself to accomplish tasks. • Ascending/descending, ladders and inclines. • Working at heights, working on a high ladder and working in a confined space. • Heavy physical labor including lifting/carrying or otherwise moving or transporting 50-100 pounds. • Reading and understanding printed and electronic messages and related materials. • Hearing voice conversation and hearing alarms. • Possessing close vision, far vision, side vision, depth perception, night vision and color vision. • Ability to wear appropriate personal protective equipment based on required City Policy. Hazards: • Working around and with machinery having moving parts. • Adverse weather conditions. • Exposure to smoke, noxious odors, toxic fumes and chemicals, epoxy chemicals, poison oak or ivy, dust or pollen, insect stings, solvents, oil and ink. • Hazards related to construction environments Signature: Department Head: Date: Date: Facilities Lead Last Reviewed: Click or tap to enter a date. Last Revised: 05/13/2020 Packet Pg. 233 7.8 City Council Agenda Item Meeting Date: 07/7/2020 PFD Board Candidate City Council Appointment Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Per the Interlocal Agreement between Edmonds Public Facilities District (EPFD) and the City of Edmonds, approval by the Edmonds City Council is required for new appointments to the EPFD Board, and/or renewals of EPFD Board terms. On June 8, 2020, EFPD staff and Board Members interviewed Mr. Hinton to fill an open Board position. City Council had the opportunity to conduct their Candidate Interview tonight. Staff Recommendation The current Members of the Edmonds Public Facilities District Board of Directors respectfully request that the Edmonds City Council approve the appointment of Greg Hinton to the EPFD Board. Narrative: Packet Pg. 234 8.1 City Council Agenda Item Meeting Date: 07/7/2020 Housing Commission's Quarterly Report to City Council Staff Lead: Shane Hope Department: Development Services Preparer: Michelle Martin Background/History The Edmonds Citizens' Housing Commission was created by City Council Resolution No. 1427 in the spring of 2019. Staff Recommendation N/A Narrative This narrative has two parts: (1) Overview; and (2) Community Engagement. (1) Overview The Citizens' Housing Commission was created by City Council Resolution No. 1427 (attached) in the spring of 2019. The Resolution stated that the Commission's mission was to: Develop for (City) Council consideration, diverse housing policy options to expand the range of housing (including rental and owned) available in Edmonds --irrespective of age, gender, race, religious affiliation, physical disability, or sexual orientation. Commission members would need to be chosen from Edmonds resident across the city. Their recommendations would be due to the City Council by the end of 2020. City staff and a consultant team would provide assistance. Information about the application process went out via a citywide mailing and 135 Edmonds residents submitted their applications. By late summer, each City Council member had appointed two Commissioners and one alternate; the Mayor had appointed one Commission member and one alternate (as provided in the Resolution). The Housing Commission's first meeting was in September 2019. After that, the Commission met monthly through February 2020. At that point, the coronavirus pandemic resulted in the cancellation of most board and commission meetings. Fortunately for the timeline, five small committees of the Commission had been appointed to work on policy ideas for various topics that could be brought back to the full Commission for consideration. The small committees were able to meet in person initially, then Packet Pg. 235 8.1 switched to virtual communication. Housing Commission meetings resumed online, starting May 14. Three other online meetings quickly followed: May 28, June 11, and June 18. These meetings focused on introducing and discussing the policy ideas that had been developed. The Commission also began selecting the first round of ideas to move forward for community engagement. First round ideas for community input have been decided for the following topics: Regional Partnerships City Resources Accessory Dwelling Units Zoning Transition Areas Housing Types and Design Guidelines City Permitting & Processes The policy ideas are not final; rather they represent possible recommendations for which public input is invited at the initial stage. After receiving and considering the input, Commissioners will decide which of the policy ideas to use or refine for further consideration. Meanwhile, policy committees of the Housing Commission are beginning to work on a second round of ideas that would be proposed for additional community engagement. Round 2 policy ideas will be a key subject for the Commission's July 9 meeting. Once the Housing Commission decides which Round 2 ideas it wants to consider further, the public will be encouraged to weigh in. The Commission will review community input and information before deciding what to keep or revise from the Round 2 policy ideas. Ultimately, the Housing Commission will draft a set of policy recommendations, seek additional public input, and make final recommendations to the City Council by the end of 2020. A presentation on the Commission's current work (Quarterly Report, attached) will be provided at the City Council's July 7 meeting. (2) Community Engagement Although the COVID-19 crisis has affected in -person community engagement activities, outreach to date has included a number of components, including: Postcard to all City addresses about the Housing Commission process and opportunities to apply Dedicated website:<https://www.citizenshousingcommission.org/> o With option for submitting comments Housing News Memos to list-sery of about 470 email addresses o (11 news memos sent so far) Press releases and announcements Flyers and notices Advertisements in local media Social media posts Direct outreach by Commissioners Public open house, February 2020 Community Survey, February 2020 o With 907 responses Two past Quarterly Updates to City Council Packet Pg. 236 8.1 Public meetings of Commission (12 so far) Livestream & video -recording of all Commission meetings o With option for public comments Future community engagement is being planned to include: Online open house (circa late July) Community survey for Round 1 policy ideas (circa mid -July) Small group outreach (concept being explored) Additional open house (probably online in fall) Additional community survey (probably online in fall) More public meetings of Commission o With livestream & video -recording o Opportunity for public comment Press releases and announcements Website updates (ongoing) More Housing News Memos to list -serve Fall Quarterly Report to Council Other opportunities (being explored) Attachments: Resolution 1427 Draft Citizens Housing Commission 3rd Quarterly Report Version 2.1 (002) Packet Pg. 237 8.1.a RESOLUTION NO. 1427 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING THE CITIZENS' HOUSING COMMISSION WHEREAS, in 2017 the City of Edmonds began the process of developing a Housing Strategy to fulfill an objective of the Housing Element of the city's Comprehensive Plan at P. 96, which states: "Implementation Action: Develop a strategy by 2019 for increasing the supply of affordable housing and meeting diverse housing needs;" and WHEREAS, the Council has heard numerous comments and concerns from our constituents that the process for establishing policies around an expanded range of housing options should be revised to include greater public input and balanced representation; and WHEREAS, three primary themes have emerged from input the Council has received from its constituents; and WHEREAS, first, rather than an Administration -appointed task force working toward housing policy recommendations, members of the public have expressed a strong preference for a process which establishes a Housing Commission via applications from interested citizens; and WHEREAS, second, a strong preference has been expressed for sufficient time to be provided for all housing -related issues to be thoroughly vetted to enable policy recommendations to be brought forward that are in Edmonds' long term best interests; and WHEREAS, finally, the public has made clear it expects members of the Housing Commission should represent all areas of Edmonds and the Edmonds Bowl should not be over- represented; and WHEREAS, on December 11, 2018, the Council passed Resolution 1420 to docket a Comprehensive Plan amendment that is expected to result in the removal of the 2019 timeline for establishment of an Edmonds Affordable Housing strategy as called for in the current Comprehensive Plan and to provide additional time for development of an appropriate array of diverse housing options for Edmonds; and WHEREAS, the Council also agrees that the process for citizen involvement should be retooled to encourage volunteer participation from across Edmonds; and WHEREAS, the expanded timeline for development of diverse housing policy options provides the opportunity to establish a Citizens' Housing Commission to enable direct citizen involvement in this important process; and Packet Pg. 238 8.1.a WHEREAS, on February 19, 2019, the Council discussed next steps toward achieving this objective; and WHEREAS, a significant initial step will be to establish a Citizens' Housing Commission to assess all factors that must be considered in driving toward housing policies that expand the supply of diverse housing options while maintaining Edmonds' character and quality of life; and WHEREAS, on February 19, 2019, the Council also provided direction that such a Commission should be formed; and WHEREAS, on March 19, 2019, the Council provided more specific direction as to the contents of a resolution that would create the Citizens' Housing Commission; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Citizens' Housing Commission Created. The Citizens' Housing Commission is hereby created and shall be subject to the following provisions: A. Mission. The mission of the new Citizens' Housing Commission shall be as follows: Develop diverse housing policy options for Council consideration designed to expand the range of housing (including rental and owned) available in Edmonds; options that are irrespective of age, gender, race, religious affiliation, physical disability or sexual orientation. B. Appointment Process. The Commission shall consist of fifteen voting members: each Councilmember will select two appointees and one alternate; and the mayor will select one appointee and one alternate. The mayor's selection will be from the remaining pool of applicants after Councilmembers have made their selections. C. Appointment by Zone. Each of the seven Councilmembers shall be assigned a particular zone at the Council President's direction and will be responsible for assessing applications from that zone (see map attached as Exhibit A describing the seven geographic zones of Edmonds which will be attached to the Commission application form). Each Councilmember will select two appointees and one alternate from his/her assigned zone. In the event that there are insufficient applicants to fill the positions for a particular zone, the Councilmember assigned to that zone may select from the remaining applicants residing in any other zone, but only after the other Councilmembers have made their selections. D. Meetings. The Commission will meet at least once per month on a day and time to be determined by the Commission, and may meet more frequently at the Commission's discretion. The time and place of the first meeting of the Commission shall be established by the Council President. 2 Packet Pg. 239 8.1.a E. Voting. Alternates should attend meetings to remain current on the Commission's progress but shall not be voting members unless they are participating in lieu of an absent Commissioner from their assigned zone. F. Liaisons. Two Councilmembers shall be assigned to the Commission as Council Liaisons in an advisory (non -voting) role. G. Public Outreach. The Commission shall host public outreach sessions (open houses, town halls, etc.) once per quarter at varying public locations within Edmonds to provide updates on its progress in developing housing option policy recommendations. H. Website Updates. The status of the Commission's work on the development of expanded housing options shall be updated regularly on the city's Housing website. I. Reporting to the Council. The Commission shall report progress to the Council at least once per quarter, beginning in the 3rd quarter of 2019. J. Sunset Date. The Commission will complete its work by December 31, 2020 and have a sunset date of January 1, 2021. Section 2. Recruiting. A post card will be sent to each Edmonds household announcing the application process and deadlines. This mailing will be in addition to the process normally used to publicize Commission application availability (e.g., City website announcements, articles in local media, etc.). Section 3. Application Process. Applicants for appointment to the Commission shall be subject to the following: A. Qualifications. Commission applicants must be current residents of Edmonds. B. Zones. Each applicant must identify which of the seven "zones" he/she lives within (see map attached as Exhibit A describing the seven geographic zones of Edmonds which will be attached to the Commission application form). C. Application Contents. The following information will be requested on the application form: a. Occupational status and background. b. Organizational affiliation. c. Why are you seeking this appointment? d. What skills and knowledge do you have to meet the selection criteria? e. List any other Board, Commission, Committee or official position you currently hold with the City of Edmonds. f. How long have you lived in Edmonds? g. Do you rent or own your home? h. Are you currently a landlord of property located in Edmonds? Note: items a-e above are standard questions of applicants for any Edmonds Board or Commission. Items f-h above are specific to the Edmonds Citizens' Housing Commission. 3 Packet Pg. 240 8.1.a RESOLVED this 161h day of April, 2019. CITY OF EDMONDS M'AYOR,'DAVE EARLING ATTEST: CLERK, SC ASSEY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. April 12, 2019 April 16, 2019 1427 4 Packet Pg. 241 OF ED4�� City of Edmonds Census -based Area Map Igo. lggo 0 1,000 2,000 4,000 Feet Sooth-Coo Park QC N O\y�,pCC�Ce�N W E S seeeew Pei. Hutt ve�k fia 0�? � see�lew '�,� Ekmentay Blerre PeM SoM1utM1 ' rls Park PeeeM1 Main St. Trek v �k .......... ,......................................... 196th St. SW M klePlewootl lull K� P eel 651 220th St. SW 212th St. SW v t 01 Z Pe* Mettmee KA SCM1ooI U Wootlway Elementay leke Bellinger Perk Eamo�w: Community College CP Eleme MO,l Place 'Etlle S-1 City of Edmonds 121 5th Ave N o Edmonds, WA 98202 h 1 inch = 2,000 feet February 201 Edmonds Housing Strateg Packet Pg. 242 me 1111 IN .CITIZENS' HOUSING monism, COMMISSION Packet Pg. 243 8.1.b Agenda 0 Background and Timeline (2 minutes) Quarterly Next Steps Accomplishments Since (2 minutes) March 24, 2020 (10 minutes) Council Comments and Questions N O O Packet Pg. 244 8.1.b Background Council Resolution #1427 Established Citizens' Housing Commission Housing Commission's Mission "Develop diverse housing policy options for Council consideration designed to expand the range of housing (including rental and owned) available in Edmonds; options that are irrespective of age, gender, race, religious affiliation, physical disability or sexual orientation." Commission Make-up Edmonds residents with various backgrounds working together to fulfill the Housing Commission's mission 189V Packet Pg. 245 Housing Commission Members Commissioners Karen Haase Herrick- Zone 1 James Ogonowski- Zone 1 Leif Warren- Zone 1 Alternate Keith Soltner- Zone 2 Weijia Wu- Zone 2 Wendy Wyatt- Zone 2 Alternate George Keefe- Zone 3 John Reed (dec.)- Zone 3 Eva -Denise Miller- Zone 3 Alternate Nichole Franko- Zone 4 Michael McMurray- Zone 4 Kenneth Sund- Zone 4 Alternate Commissioners (cont'd) Tanya Kataria-Zone 5 Greg Long -Zone 5 Shirley Havenga-Zone 5 Alternate Jess Blanch -Zone 6 Alena Nelson-Vietmeier-Zone 6 Rick Nishino-Zone 6 Alternate Will Chen -Zone 7 Judi Gladstone -Zone 7 Jean Salls-Zone 7 Alternate Bob Throndsen-Mayor's Choice Tana Axtelle-Mayor's Choice Alternate 4 City of Edmonds Census -based Area Map 1.1 2 N O O N C O y L L 0 d a� C� M C O (n U) E E O U ts� c N O x c d N U r R 0 c aD E t r Q Packet Pg. 246 8.1.b Housing Commission Support City Council Liaisons Councilmember Vivian Olsen Councilmember Luke Distelhorst City staff Director Shane Hope Associate Planner Brad Shipley Planner Amber Groll Admin. Assistant Debbie Rothfus 0 0 4284 Consultants Senior Associate Gretchen Muller Cascadia Consulting Group Project Coordinator Kate Graham Cascadia Consulting Group Packet Pg. 247 8.1.b Policy Proposal Timeline May 28 Meeting • Discuss round 1 policy ideas ■ r-I May 14 Meeting • Introduce draft policy ideas • Clarifying questions July 9 Meeting • Discuss round 2 policy ideas ■ r ■ r ■ r� June 11 Meeting • Decide which policy ideas will move forward for community input A *subject to change based on adaptive management and Commission needs September 10 Meeting • introduce draft policy proposals August 13 Meeting • Discuss community feedback r ■ ■ J N O O F November 12 Meeting • Refine Policy proposals 400 OIL ■ ■ ■ ■ October 8 Meeting December 10 • Decide which policy proposals move forward for additional community engagement Meeting • Vote on final Policy proposals Packet Pg. 2478 r r Y June 11 Meeting • Decide which ideas move forward for community input N O O r •• ■ ■ ■ ■ • ■round #2 Closel Mailing ■ applicable) ■ ■ SUM ■ ■ ■ ■ ■ ■ r • r ugust 13 Meeting Select Round 2 Policy Ideas for Community Input *subject to change based on adaptive management and COVID-19 restrictions ■ ■ October 8 Meeting • Decide which policy proposals move forward for additional community engagement ■ December 10 Meeting • Vote on final Policy proposals Community Engagement Timelin( Packet Pg. 249 1 8.1.b Quarterly Accomplishments since March 24, 2020 o March and April meetings were cancelled due to COVID-19 NO Held regular monthly public meetings via Zoom on the second Thursday of the month, as of May. Meetings are recorded and available for public viewing online Out of necessity, an additional special public meeting was held in both May and June Each committee holds their own meetings via Zoom to discuss housing policies Packet Pg. 250 8.1.b Policy Committees City Resources Committee George Keefe Jess Blanch WeijiaWu Incentives & Requirements Committee Bob Throndsen Tanya Kataria Alena Nelson-Vietmeier Eva -Denise Miller Jean Salls Housing Types Committee Judi Gladstone Jim Ogonowski Nichole Franko Will Chen Rick Nishino Tana Axtelle Zoning Updates Committee John Reed (dec.) Greg Long Karen Haase -Herrick Keith Soltner Leif Warren Kenneth Sund City Processes or Programs Committee Mike McMurray Wendy Wyatt Packet Pg. 251 8.1.b Summary of Round 1 Policy Ideas Discussed N O O N C O y L- W L O Q Nd L L CU L M C O N E E O U C N 7 O 2 N C d N U r R L E :.i Q Packet Pg. 2572 8.1.b Pol icy Ideas Discussed for Round 1 INDICATES IDEAS THE COMMISSION PLANS TO MOVE FORWARD FOR PUBLIC INPUT & MORE CONSIDERATION NOTE: All "Policy Ideas" Are Still Preliminary & Do Not Represent The Housing Commission's Final Recommendations Packet Pg. 253 ,7 N O O N i . City L O NQ I.f Work with other local governments and agencies in Snohomish County toward regional housing solutions that improve affordability L and meet other community needs. M Use Cit 's existing share of state sales tax from SHB 1406 for housing Y g ) g purposes in coordination with other jurisdictions/agencies M + Possible short-term use for housing assistance to Edmonds residents 0 impacted by COVID-19 7 O Advocate for Snohomish County to adopt the optional 0.1% sales tax that is allowed by state law to provide affordable and supportive N housing for low-income households. R Work out an agreement with HASCO, the main housing agency in Snohomish County, so the agency can buy or develop buildings for affordable housing in additional areas of Edmonds. a Packet Pg. 254 8.1.b Accessory Dwelling Units (ADUs) ** Allow one [1] attached or detached accessory dwelling per property, where it is associated with a primary (main) dwelling, in a single-family residential zone. Allow accessory dwellings to be approved through a standard permit process in which staff may approve the permit if all requirements are met. Develop examples of detached accessory dwelling designs that would help homeowners who want to plan for such a unit. Require that each accessory dwelling meet City criteria. 'PA Packet Pg. 255 8.1.b Duplex or two -unit townhouse options Provide development guidance or incentives that encourage duplex or two -unit townhouse buildings in lieu of one large single-family house. Packet Pg. 2576 8.1.b Transition Areas N .y o Allow low -density multi -family L O Q 21 residential housing (such as triplexes, four-plexes, courtyard apartments, c� townhomes, and/or mixed use) along M transit routes that are also adjacent to 0 commercial zones. .N Designate transition areas that are o currently zoned RS-8 AND are 0) adjacent to multifamily or commercial in zones. Encourage small-scale multifamily there —namely, duplexes, 2 triplexes or quadruplexes. Require all transition areas to provide U on -site vehicle parking and usable green space for people who live there. M U a Pcket Pg257 8.1.b Development Fees .. Recommend City Council craft a Resolution that expands & defines further uses & goals under the Transportation Element of the Edmonds Comprehensive Plan, for example, regarding more parking capacity. Recommend City's Engineering Dept. run a cost analysis in the Y _ - future on various utility fees to see if increases are justified. a, Packet Pg. 258 City Processes and Programs Simplify zoning regulations. Use diagrams, pictures, and tables in place of text where applicable. Use plain language where text is necessary. * * Streamline the permit process by reducing the number of land uses that must have a conditional use permit. Explore establishment of a city -funded childcare programs for families in need. Establish a Community Land Trust (CLT) to preserve affordable housing. 8.1.b Design Guidelines ** Require a percentage of larger (3-4 bedroom) units in new multi -family projects. Require a certain percentage of ADA accessible units in new multi -family projects. Develop multi -family design guidelines. Packet Pg. 260 Next Steps N O O r N C O .y L 0 Q N� L L L M C O N E E O V Cf C y 7 O 2 N C d N U r m L d E t u 2 Q Packet Pg. 2671 8.1.b N O O Packet Pg. 262 Next Steps V-4 Community Commission Engagement Meetings - Always Open to the Public Online Open House Zoom meeting until face to face meetings Welcome public are allowed + inputs/feedback Video Analysis of Data and Public Input/Feedback Policy Developments Policy Recommendations Finalized N O O Final Recommendation to City Council in December 2020 Packet Pg. 263 Additional Resources https://www.citizenshousi ngcom m ission.or on 111111 CITIZENS' I IOUSING COMMISSION Packet Pg. 2674 Questions and Comments Thank you! Edmonds Citizens' Housing Commission July 7, 2020 C~� N O O Packet Pg. 2675 9.1 City Council Agenda Item Meeting Date: 07/7/2020 Boys and Girls Club Lease Agreement Staff Lead: Shannon Burley Department: Parks, Recreation & Cultural Services Preparer: Shannon Burley Background/History In 2010 the City of Edmonds entered into a five (5) year building use agreement with the Boys and Girls Club of Snohomish County for their use of the Field House at Civic Park. The building use agreement included a five (5) year extension clause which was executed in 2015. The current (2015) agreement is set to expire in December 2020 (attached). Staff Recommendation Forward new 5 year lease agreement to consent which would authorize the Mayor to sign it if approved. Narrative Staff received a verbal commitment from the Boys and Girls Club of Snohomish County in May of 2020 stating their intent to execute the five (5) year extension clause in their existing Building Use Agreement (attached, section 4). Due to COVID-19 the written confirmation did not arrive until June 8, 2020 (attached). The Boys and Girls Club of Snohomish County has explored building a new club in Edmonds in a variety of locations however they have not finalized their plans and wish to remain in their current location for an additional five (5) years at minimum. The Boys and Girls Club Lease Agreement is intended to extend the terms of the current agreement for an additional five (5) years expiring in December of 2025. The agreement has been updated to remove all references of the Edmonds School District who owned the building when the previous agreement was in place as is shown in the attached redline agreement. Attachments: Bldg. Use Agrmt. - Boys -Girls Club 2015 Executed Boys and Girls Club Letter of Intent DRAFT Boys Girls Club Lease 2020 6.25.2020 redline Boys Girls Club Lease 2020 6.25.2020 Packet Pg. 266 9.1.a BUILDING USE AGREEMENT FOR BOYS' & GIRLS' CLUBS OF SNOHOMISH COUNTY THIS AGREEMENT ("Agreement") is made this day obj1 , 2015, by and between the CITY OF EDMONDS, a Washington municipal corporation (hereinafter CITY), and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY (hereinafter LESSEE). WITNESS ETH 1. The CITY does hereby lease to the LESSEE and the LESSEE does hereby lease from the CITY, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the FIELD HOUSE, located at 310 6th Avenue North, Edmonds, Washington. The LESSEE shall have the right to use of the Field House, located on the above - described real property. That in addition, subject to the rules and regulations as shall be promulgated by the CITY, the LESSEE shall have the right on a shared basis with other programs to utilize the Civic Center Playfields (when scheduled, with additional fees charged accordingly) when they are not scheduled for use by the CITY, except the adjacent asphalt play court and storage building which the LESSEE has priority use with no additional fees charged. Consideration for this lease is set at $1.00 (one dollar) per year and the mutual N benefits to be derived from the operation of a Boys and Girls Club, open to the youth of the City of Edmonds and providing recreational and educational services v such as drop -in activities, organized athletics, tutoring, mentoring, field trips and w cultural enrichment activities. The one dollar annual rental reflects a discount from �? any comparable commercial rate due to several factors. First, the CITY has c acquired its underlying leasehold interest from the Edmonds School District No. 15 m for $1.00 (one dollar) and its promise to use the property solely for recreational purposes. Second, additional consideration is provided by the LESSEE through its E agreement to provide the described services to the youth of Edmonds and the Q broader area serviced by the Edmonds School District No. 15 in a non- y discriminatory manner and in compliance with all requirements of state and federal law. -a m 2. Declaration: The City of Edmonds hereby declares its determination that the Field House and storage shed located on the subject property E is not presently required for City recreational purposes. However, LESSEE acknowledges that the Field House and storage shed is owned by Edmonds School Q District No. 15, which has retained the right to change which buildings or property are leased to the CITY through January 31, 2021. LESSEE acknowledges that this Agreement is subject to such prior right of Edmonds School District No. 15. C°®�/- .2 Packet Pg. 267 3. Purpose: The subject property is to be used for the Edmonds Boys & Girls Club youth activities. No other business or activities shall be undertaken on the premises without the written consent of the CITY. 4. Term: This Agreement shall remain in effect until December 31, 2020. This agreement may be renewed for successive five-year terms thereafter upon mutual agreement of the parties. A written request for a five-year renewal shall be made by the LESSEE on or before May 31 st of 2020. 5. Rental Fee: The yearly rental fee shall be the sum of one dollar ($1.00), payable on or before May 1 st of each year to the City Treasurer. 6. Maintenance and Re airs: The LESSEE will maintain the premises in good repair for the term of the Lease, with all maintenance and repairs to be paid by the LESSEE. The LESSEE agrees that the CITY shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The LESSEE agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition, and will deliver up all keys belonging to the premises to the CITY. 7. Utilities: The LESSEE hereby covenants and agrees to pay all charges for heat, light, water and garbage disposal. LESSEE shall not order any public utilities which shall be used in or charged against the leased premises. In the event such shall occur, the LESSEE shall pay the same during the full term of the Lease. 8. Indemnification: Hold _Harmless _and Subrogation Waiver: The CITY shall not be liable for loss or damage to any property maintained by the LESSEE on the premises. LESSEE agrees to indemnify, hold harmless and defend the CITY, EDMONDS SCHOOL DISTRICT NO. 15 and the officers, employees and agents of each, from and against any claim, loss or damage to person(s) or property resulting from or arising out of this lease agreement or LESSEE'S use or occupancy of the subject property herein, provided, however that: (1) LESSEE'S obligation to indemnify, hold harmless and defend shall not extend to claims, loss or damage caused by or resulting from the sole negligence of the CITY or Edmonds School District No. 15; and M (2) LESSEE'S obligation to indemnify, hold harmless and defend for claims, loss or 'D damage caused by or resulting from the concurrent negligence of the CITY and/or Edmonds School District No. 15 and LESSEE shall apply only to the extent of LESSEE'S negligence. E U a 9. Lawful Use: LESSEE agrees and covenants that the premises shall be at a all times used and maintained in accordance with all local, State and Federal laws and regulations including without limitation, orders of the health officer, building inspector Packet Pg. 268 9.1.a and fire marshal, except with regard to the structural integrity of the Field House and code requirements pertaining thereto, which shall be the responsibility of the CITY. However, in the event that LESSEE makes any alteration(s) or improvement(s) to the subject property, then LESSEE shall be responsible for compliance with all laws and regulations pertaining to such construction and shall pay for the entire cost thereof, except as otherwise provided herein. 10. Alterations or Improvements: The LESSEE covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the CITY. CITY is not obligated to grant its consent. All alterations or improvements are to be paid for by LESSEE. Upon submission to and approval of construction plans and specifications by the CITY, LESSEE may make permanent capital improvements to the Field House, which tenant improvements upon completion shall become the sole property of the CITY. The work shall be completed in accordance with all applicable local, State and Federal laws and regulations. The CITY shall have the right to enter the premises herein in order to perform building and construction inspections as necessary. The CITY may contribute toward the cost of such improvements in an amount deemed necessary and in its best interests, however, nothing herein shall be deemed to obligate or require the CITY to pay any of the costs of such improvements. The parties acknowledge that any structural alterations or improvements to the premises are subject to the prior written approval of Edmonds School District No. 15 as owner of the property. In consideration of the financial investments made in capital improvements, an amendment may be made to the term of this Agreement upon mutual consent of the CITY and the LESSEE. 11. Liens: LESSEE warrants that it will keep the subject premises free from 0 a any and all liens, including without limitation liens for labor, materials, equipment or N supplies furnished, unless approved in advance by the CITY. In the event any lien is filed against the subject property for any reason, the CITY shall have the right to 6 immediately terminate this Agreement and, upon written notice, LESSEE shall quit and m surrender the premises within thirty (30) days. m E 12. Assignment: LESSEE shall not let or sublet the whole or any part of the M subject premises, nor assign this Lease or any part thereof, and agrees and stipulates that r a material consideration for the execution of this Lease is its personal acceptance of the a Boys & Girls Clubs of Snohomish County as LESSEE. Packet Pg. 269 9.1.a 13. Exclusive Use: The LESSEE covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the LESSEE, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the CITY. 14. Fire and Other Casualty: In the event the premises are destroyed or damaged by fire, earthquake or other casualty to such an extent as to render the same untenable, in whole or in a substantial part, this Lease and the obligation to pay rent shall terminate, with rent prorated to the date of the loss. Risk of loss shall be as provided in paragraph 8. 15. Notices: All notices required by this Lease or notices of breaches thereof shall be sent by certified or registered mail to the City of Edmonds at 121 5th Avenue North, Edmonds, Washington 98020 and all such notices to the LESSEE shall be sent by registered or certified mail and addressed to the LESSEE at 9502 191h Ave SE, Everett, Washington 98208. Delivery of all notices shall be conclusively presumed to be effective upon such posting in the United States mail, postage prepaid. 16. Default and Re -Entry: If LESSEE shall violate or default in any of the covenants and agreements herein contained, then the CITY may immediately cancel this Lease and re-enter said premises. 17. Costs and Attorney's Fees: In the event of a failure of either of the parties to perform any obligation created by this Lease, the defaulting party agrees to pay all damages and costs necessarily incurred by the injured party, including reasonable fees. 18. Non -Waiver of Breach: The failure of a party to insist upon strict performance of any of the covenants and agreements of the Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreements, but the same shall be and remain in full force and effect. 19. Removal of LESSEE's Property: In the event of any entry in, or taking a possession of, the leased premises as aforesaid, the CITY shall have the right, but not the N obligation, to remove from the leased premises all personal property located therein, and may place the same in storage in a public warehouse at the expense and risk of the -a owners thereof. 0° c a� 20. Insurance: E M U A. The LESSEE covenants and agrees to obtain a liability insurance a policy with a minimum coverage of $2,000,000 prior to taking possession of the leased premises and to make the City of Edmonds as a named insured on that policy. Such policy is to include a provision prohibiting cancellation of the policy except upon ten (10) Packet Pg. 270 9.1.a days prior written notice to the CITY. A copy of the policy shall be delivered to the CITY within fifteen (15) days of the date of this Lease. B. If any policy of insurance which LESSEE is obligated to secure under this Lease is cancelled for any reason whatsoever at any time, the CITY shall have the right to require LESSEE to vacate the leased premises immediately upon notice being given, either written or oral. The term of this Lease shall be considered terminated upon such notice by the CITY. C. In the event LESSEE undertakes any capital improvements of the subject premises known as the Field House, LESSEE shall require any and all contractors to obtain commercial general liability insurance coverage in the minimum amount of one million dollars ($1,000,000), to which policy the CITY shall each be named as an additional insured. Said policy of insurance shall provide that it may not be cancelled or reduced except upon thirty (30) days prior written notice to LESSEE and the CITY. 21. School District PropeM: If the property leased is owned by Edmonds School District No. 15, then this section shall apply: The rights of the LESSEE granted under this Lease are specifically subject to the terms and conditions and term of tenancy of the CITY as set forth in that certain lease between Edmonds School District No. 15 and the City of Edmonds, a municipal corporation, dated this l st day of August 1977 through January 31, 2021. The terms of which are hereby incorporated by this reference as if set forth in full. Notwithstanding the term of the tenancy granted LESSEE under this Lease, in the event the CITY'S possession of the leased premises shall be terminated for any reason, all rights of the LESSEE hereunder shall likewise terminate. 22. Structural Inspection: As a condition precedent of this Agreement, the CITY may require the LESSEE to provide a copy of a structural inspection report for the subject premises. 23. Termination: Termination shall operate to discharge all obligations that E are executory by either party on or after the effective date of termination, but any right of 0 Q a party based upon performance or breach of this Agreement prior to the effective date of N termination shall survive. Any portion of this Agreement not terminated shall remain in effect and full force as if no termination were made. m This Agreement may be terminated in whole or in part: m E (a) If the LESSEE fails to comply with the terms and conditions of this Agreement, M U and the CITY deems the continuation of the Agreement may be substantially detrimental r to the CITY'S interests, the CITY shall notify LESSEE of the termination, the reasons Q thereof, and the effective date. Packet Pg. 271 9.1.a (b) By the mutual written agreement of the CITY and LESSEE, the agreement to terminate shall include the conditions of termination, effective date and in the case of termination in part, the portion to be terminated. Itmay also include an option for the LESSEE to cure the conditions of termination prior to a specific date before the effective date of termination. Upon termination, LESSEE shall quit and surrender the premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the premises to the CITY. (c) In the event that, during the term of this Lease, the CITY determines that it is in the best interests of its citizens to develop or redevelop any of the leased premises in a way that would preclude LESSEE's use of the Field House as contemplated herein, the CITY will provide LESSEE with One Hundred Eighty (180) days' notice of termination of this Lease. Upon termination, LESSEE shall quit and surrender the premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the premises to the CITY. 24. Severability: If a court holds any part, term, or provision of this Agreement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Agreement did not contain the particular invalid provision. 25. Jurisdiction: This Agreement has been made and shall be construed as having been made and delivered under the laws of the State of Washington. Any action at law, suit in equity, or judicial proceeding arising hereunder shall be instituted and maintained only in any of the courts of competent jurisdiction of Snohomish County, Washington. 26. Modification: Modification or amendment of the terms and conditions hereunder shall only be made in writing, signed by both parties. 27. Complete Agreement: This Agreement is the complete expression of the terms and conditions hereunder. Any oral or written representations or understandings not expressly incorporated herein are excluded. M m c m E U a r r a Packet Pg. 272 9.1.a STATE OF WASHINGTON ) COUNTY OF SNOHOMISH ) I certify that I know or have evidence that signed this instrument, on oath stated that he/she/they was/were authorized to exeCLIte the iument and acknowledged it as the Executive Director of the Boys and Girls Club of Snohomish County to be the free and voluntary act of such party for the uses and purposes mentioned in the instrument. S yF Dated i -> l Q�,� r R� ate NOTARY PUBLIC in and for the Washington I��d �N,r`�.Y N Pt B IC 2 Title 12 17-2016 0 � My appointment expires , (� EXECUTED this ( , 2015. : CITY OF EDMONDS O. Earling, Mayor ATTEST/AUTHENTICATED: ,5;— Sco ssey, City Clerk APPROVED AS TO FORM: ( '. C-M-4�' O rice of the City Attorney LESSEE: BOYS AND GIRLS CLUBS OF SNOHOMISH COUNTY Its'Executive Director a� m c m E t U a r r Q Packet Pg. 273 Officers Mark McNaughton President Steve Hatfield Secretary/Treasurer Board of Directors Breann Ackley Randy Bolerjack Mike Burns Henry Cagey Christina Castorena Joe Cronin Jon Douyard Tony Edwards Colleen Frauenholtz Mike Gaffney Mark Harmsworth Kevin Harrison Dominic Ivankovich Michael Kerr Duard King Noni La Lone Josh O'Connor Mitesh Parikh Deborah Taglialavore Dan Templeman Executive Director Bill Tsoukalas Clubs Alderwood Arlington Brewster Cascade Coupeville Edmonds Everett Granite Falls Inchelium Lake Stevens Lummi Marysville Monroe Mukilteo Nespelem North Kitsap Oak Harbor Snohomish South Everett/Mukilteo Sultan Trailside Tulalip Warm Springs Wellpinit MAGINE BOYS GIRLS CMUM' THE IMPACT OF SNOHOMISH COUNTY Ever Broadway, Suite 300 Everett, WA 98203 June 8, 2020 Angie Feser Parks, Recreation & Cultural Services Director Francis Anderson Center City of Edmonds 700 Main Street Edmonds, WA 98020 Dear Angie: 9.1.b I am writing to request the five year renewal/extension of the Edmonds Boys & Girls Club lease with the City of Edmonds dated October 29, 2015. Let me know if you need further information. Sincerely, Bill Tsoukalas Executive Director Packet Pg. 274 9.1.c LEASE AGREEMENT FOR BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY THIS LEASE AGREEMENT ("LeaseA treemen4„) is made this _day of 20204-5, by and between the CITY OF EDMONDS, a Washington municipal corporation (hereinafter CITY), and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY (hereinafter LESSEE). WITNESSETH 1. The CITY does hereby lease to the LESSEE and the LESSEE does hereby lease from the CITY, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the FIELD HOUSE, located at 310 6th Avenue North, Edmonds, Washington. The LESSEE shall have the right to use of the Field House, located on the above - described real property. That in addition, subject to the rules and regulations as shall be promulgated by the CITY, the LESSEE shall have the right on a shared basis with other programs to utilize the Civic Center Playfields (when scheduled, with additional fees charged accordingly) when they are not scheduled for use by the CITY, except the adjacent asphalt play court and storage building which the LESSEE has priority use with no additional fees charged. Consideration for this Llease is set at $1.00 (one dollar) per year and the mutual N benefits to be derived from the operation of a Boys and Girls Club, open to the youth of the City of Edmonds and providing recreational and educational services J such as drop -in activities, organized athletics, tutoring, mentoring, field trips and cultural enrichment activities. The one dollar annual rental reflects a discount from v any comparable commercial rate due to the --several faetersFifst, the CITY has w L_ 1.00 (one dollar) and its promise to ttse the pf!ope solely for- reer-eational Fty pur-poses Seeon , additional consideration is -provided by the LESSEE through its m° agreement to provide the described services to the youth of Edmonds and the U. broader-- area sep,ieedbythe Edmonds Sehool Distfict No. 15 in a non- discriminatory manner and in compliance with all requirements of state and federal law. m E 2. Declaration: The City of Edmonds hereby declares its determination that the Field House and storage shed located on the subject property are4s not presently required for City recreational purposes. Howevef, a LESSEE acknowledges that the Field House and storage shed is ownedby Leh r-ie*'� which has retained the right to merge wh e r buildings of pr-opefty are !eased to the CITY tl3r�gh januafy 3,202' LESSEE aeknowledges that this Agfeement is subjeet to stieh prior- fight of Edmen Se#eol Distriet No. 15. 3. Purpose: The subject property is to be used for the Edmonds Boys & Girls Club youth activities. No other business or activities shall be undertaken on the premises without the written consent of the CITY. I Packet Pg. 275 9.1.c 4. Term: This Lease AgFeement shall remain in effect until December 31, 20250. This Lease-agfeefaent may be renewed for successive five-year terms thereafter upon mutual agreement of the parties. A written request for a five-year renewal shall be made by the LESSEE on or before May 31st of 20250. 5. Rental Fee: The yearly rental fee shall be the sum of one dollar ($1.00), payable on or before May lst of each year to the City Finance Department. 6. Maintenance and Repairs: The LESSEE will maintain the premises in good repair for the term of the Lease, with all maintenance and repairs to be paid by the LESSEE. The LESSEE agrees that the CITY shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The LESSEE agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition, and will deliver up all keys belonging to the premises to the CITY. 7. Utilities: The LESSEE hereby covenants and agrees to pay all charges for heat, light, water and garbage disposal. LESSEE shall not order any public utilities which shall be used in or charged against the leased premises. In the event such shall occur, the LESSEE shall pay the same during the full term of the Lease. 8.Indemnification; Hold Harmless and Subrogation Waiver: The CITY shall not be liable for loss or damage to any property maintained by the LESSEE on the premises. LESSEE agrees to indemnify, hold harmless and defend the CITY; 9-8EDA40NDS SCHOOL DISTRICT NO 15 and itsthe officers, employees and agents of each, from and against any claim, loss or damage to person(s) or property resulting from or arising out of this Llease agreement or LESSEE'S use or occupancy of the subject property herein, provided, however that: A. LESSEE'S obligation to indemnify, hold harmless and defend shall not extend to claims, loss or damage caused by or resulting from the sole negligence of the CITYE)rEdmonds Seheel Distric+'� ; and A-.B. LESSEE'S obligation to indemnify, hold harmless and defend for claims, loss or damage caused by or resulting from the concurrent negligence of the CITY �^r Edmonds Sehool District No. ram and LESSEE shall apply only to the extent of LESSEE'S negligence. 4-0-.9. Lawful Use: LESSEE agrees and covenants that the premises shall be at all times used and maintained in accordance with all local, State and Federal laws and regulations including without limitation, orders of the health officer, building inspector and fire marshal, except with regard to the structural integrity of the Field House and code requirements pertaining thereto, which shall be the responsibility of the CITY. However, in the event that LESSEE makes any alteration(s) or improvement(s) to the subject property, then LESSEE shall be responsible for compliance with all laws and regulations pertaining to such construction and shall pay for the entire cost thereof, Q Packet Pg. 276 9.1.c except as otherwise provided herein. 44-.10. Alterations or Improvements: The LESSEE covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the CITY. CITY is not obligated to grant its consent. All alterations or improvements are to be paid for by LESSEE. Upon submission to and approval of construction plans and specifications by the CITY, LESSEE may make permanent capital improvements to the Field House, which tenant improvements upon completion shall become the sole property of the CITY. The work shall be completed in accordance with all applicable local, State and Federal laws and regulations. The CITY shall have the right to enter the premises herein in order to perform building and construction inspections as necessary. The CITY may contribute toward the cost of such improvements in an amount deemed necessary and in its best interests, however, nothing herein shall be deemed to obligate or require the CITY to pay any of the costs of such improvements. In consideration of the financial investments made in capital improvements, an amendment may be made to the term of this Lease Agreement upon mutual consent of the CITY and the LESSEE. 4-241. Liens: LESSEE warrants that it will keep the subject premises free from N any and all liens, including without limitation liens for labor, materials, equipment or L supplies furnished, unless approved in advance by the CITY. In the event any lien is filed against the subject property for any reason, the CITY shall have the right to c immediately terminate this Leased and, upon written notice, LESSEE shall m quit and surrender the premises within thirty (30) days. U. 4-,2.12. Assignment: LESSEE shall not let or sublet the whole or any part of the subject premises, nor assign this Lease or any part thereof, and agrees and stipulates that a material consideration for the execution of this Lease is its personal acceptance of the E Boys & Girls Clubs of Snohomish County as LESSEE. Q 44.13. Exclusive Use: The LESSEE covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the LESSEE, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the CITY. 4-5-.14. Fire and Other Casualty: In the event the premises are destroyed or damaged by fire, earthquake or other casualty to such an extent as to render the same untenable, in whole or in a substantial part, this Lease and the obligation to pay rent Packet Pg. 277 9.1.c shall terminate, with rent prorated to the date of the loss. Risk of loss shall be as provided in paragraph 8. 4-615. Notices: All notices required by this Lease or notices of breaches thereof shall be sent by certified or registered mail to the City of Edmonds at 121 5th Avenue North, Edmonds, Washington 98020 and all such notices to the LESSEE shall be sent by registered or certified mail and addressed to the LESSEE at 4322 Rucker, Everett, Washington 98203. Delivery of all notices shall be conclusively presumed to be effective upon such posting in the United States mail, postage prepaid. 4-7-.16. Default and Re -Entry: If LESSEE shall violate or default in any of the covenants and agreements herein contained, then the CITY may immediately cancel this Lease and re-enter said premises. 4-817. Costs and Attorneys' Fees: In the event of a failure of either of the parties to perform any obligation created by this Lease, the defaulting party agrees to pay all damages and costs necessarily incurred by the injured party, including reasonable attorney fees. 4-9-18. Non -Waiver of Breach: The failure of a party to insist upon strict performance of any of the covenants and agreements of the Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreements, but the same shall be and remain in full force and effect. 2049. Removal of LESSEE'S Property: In the event of any entry in, or taking possession of, the leased premises as aforesaid, the CITY shall have the right, but not the obligation, to remove from the leased premises all personal property located therein, w and may place the same in storage in a public warehouse at the expense and risk of the M owners thereof. 0 24-.20. Insurance: 00 U. A. The LESSEE covenants and agrees to obtain a liability insurance policy with a minimum coverage of $2,000,000 prior to taking possession of the leased premises and to designatemake the City of Edmonds as a named insured on that policy. Such policy is to include a provision prohibiting cancellation of the policy except upon E ten (10) days' prior written notice to the CITY. A copy of the policy shall be c delivered to the CITY within fifteen (15) days of the date of this Lease. a B. If any policy of insurance which LESSEE is obligated to secure under this Lease is cancelled for any reason whatsoever at any time, the CITY shall have the right to require LESSEE to vacate the leased premises immediately upon notice being given, either written or oral. The term of this Lease shall be considered terminated upon such notice by the CITY. C. In the event LESSEE undertakes any capital improvements of the subject premises known as the Field House, LESSEE shall require any and all Packet Pg. 278 contractors to obtain commercial general liability insurance coverage in the minimum amount of one million dollars ($1,000,000), to which policy the CITY shall each be named as an additional insured. Said policy of insurance shall provide that it may not be cancelled or reduced except upon thirty (30) days prior written notice to LESSEE and the CITY. 24. The rights of the LESSEE gr-a-pAed under- this Lease are speeifieally sttbjeet to the teEms and eonditions and tefm of tenaney of the CITY as set fefth in that Gel4ain lease between Edmonds Sehool Dist+iet No. 15 and the City of Edmonds, a manieip4- the tefm of the tenaney gfafited LESSEE undef this Lease, in the event the CITY'S ' f the !eased pr-emises shall be tefmifia4ed for- any r-easen, all Fights of the 2&.-- 2-6-.21. Structural Inspection: As a condition precedent of this LeaseAgfeenw-nt, the CITY may require the LESSEE to provide a copy of a structural inspection report for the subject premises. 22. Termination: Termination shall operate to discharge all obligations that are executory by either party on or after the effective date of termination, but any right of a party based upon performance or breach of this Lease Agreementprior to the effective date of termination shall survive. Any portion of this LeaseAgreefflent not terminated shall remain in full force and effect and full force as if no termination were made. This Leased may be terminated in whole or in part: A. If the LESSEE fails to comply with the terms and conditions of this_ Leasg Agreement, and the CITY deems the continuation of the LeaseAgr-e meH* may be substantially detrimental to the CITY'S interests, the CITY shall notify LESSEE of the termination, the reasons thereof, and the effective date. B. By the mutual written agreement of the CITY and LESSEE, the agreement to terminate shall include the conditions of termination, effective date and in the case of termination in part, the portion to be terminated. It may also include an option for the LESSEE to cure the conditions of termination prior to a specific date before the effective date of termination. Upon termination, LESSEE shall quit and surrender the premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the premises to the CITY. a C. In the event that, during the term of this Lease, the CITY determines that it in the best interests of its citizens to develop or redevelop any of the leased Packet Pg. 279 9.1.c premises in a way that would preclude LESSEE'S use of the Field House as contemplated herein, the CITY will provide LESSEE with One Hundred Eighty (180) days' notice of termination of this Lease. Upon termination, LESSEE shall quit and surrender the premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the premises to the CITY. 2-7-.23. Severability: If a court holds any part, term, or provision of this LeasgAgr-eement to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the LeaseAgreernent did not contain the particular invalid provision. 2-8-.24. Jurisdiction: This LeaseAgr-eernent has been made and shall be construed as having been made and delivered under the laws of the State of Washington. Any action at law, suit in equity, or judicial proceeding arising hereunder shall be instituted and maintained only in any of the courts of competent jurisdiction of Snohomish County, Washington. 2-9-.25. Modification: Modification or amendment of the terms and conditions hereunder shall only be made in writing, signed by both parties. 26. Complete Agreement: This Leased is the complete expression of the terms and conditions hereunder. Any oral or written representations or understandings not expressly incorporated herein are excluded. EXECUTED this day of LESSOR: CITY OF EDMONDS Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: 20204-5. LESSEE: BOYS AND GIRLS CLUBS OF SNOHOMISH COUNTY Bill Tsoukalas, Executive Director Q Packet Pg. 280 9.1.c Office of the City Attorney STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Bill Tsoukalas, Executive Director of the Boys and Girls Clubs of Snohomish County, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC, residing at: My commission expires: Q Packet Pg. 281 9.1.d LEASE AGREEMENT FOR BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY THIS LEASE AGREEMENT ("Lease") is made this day of 2020, by and between the CITY OF EDMONDS, a Washington municipal corporation (hereinafter CITY), and the BOYS & GIRLS CLUBS OF SNOHOMISH COUNTY (hereinafter LESSEE). WITNESSETH 1. The CITY does hereby lease to the LESSEE and the LESSEE does hereby lease from the CITY, parts of certain premises situated in the City of Edmonds, County of Snohomish, State of Washington, generally known as the FIELD HOUSE, located at 310 6th Avenue North, Edmonds, Washington. The LESSEE shall have the right to use of the Field House, located on the above - described real property. That in addition, subject to the rules and regulations as shall be promulgated by the CITY, the LESSEE shall have the right on a shared basis with other programs to utilize the Civic Center Playfields (when scheduled, with additional fees charged accordingly) when they are not scheduled for use by the CITY, except the adjacent asphalt play court and storage building which the LESSEE has priority use with no additional fees charged. Consideration for this Lease is set at $1.00 (one dollar) per year and the mutual N benefits to be derived from the operation of a Boys and Girls Club, open to the youth of the City of Edmonds and providing recreational and educational services such as drop -in activities, organized athletics, tutoring, mentoring, field trips and cultural enrichment activities. The one dollar annual rental reflects a discount from v any comparable commercial rate due to the additional consideration provided by y L the LESSEE through its agreement to provide the described services to the youth of Edmonds in a non-discriminatory manner and in compliance with all requirements of state and federal law. m° 2. Declaration: The City of Edmonds hereby declares its determination that the Field House and storage shed located on the subject z property are not presently required for City recreational purposes. M 3. Purpose: The subject property is to be used for the Edmonds Boys & Girls Club youth activities. No other business or activities shall be undertaken on the premises without the written consent of the CITY. 4. Term: This Lease shall remain in effect until December 31, 2025. This Lease may be renewed for successive five-year terms thereafter upon mutual agreement of the parties. A written request for a five-year renewal shall be made by the LESSEE on or before May 31 st of 2025. a Packet Pg. 282 9.1.d 5. Rental Fee: The yearly rental fee shall be the sum of one dollar ($1.00), payable on or before May 1st of each year to the City Finance Department. 6. Maintenance and Repairs: The LESSEE will maintain the premises in good repair for the term of the Lease, with all maintenance and repairs to be paid by the LESSEE. The LESSEE agrees that the CITY shall have access to the premises for purposes of inspection at reasonable hours during the term of this Lease, including renewals. The LESSEE agrees that it will quit and surrender the premises without demand or notice at the end of the term, or renewal thereof, and leave the same in a neat and clean condition, and will deliver up all keys belonging to the premises to the CITY. 7. Utilities: The LESSEE hereby covenants and agrees to pay all charges for heat, light, water and garbage disposal. LESSEE shall not order any public utilities which shall be used in or charged against the leased premises. In the event such shall occur, the LESSEE shall pay the same during the full term of the Lease. 8. Indemnification; Hold Harmless and Subrogation Waiver: The CITY shall not be liable for loss or damage to any property maintained by the LESSEE on the premises. LESSEE agrees to indemnify, hold harmless and defend the CITY and its officers, employees and agents from and against any claim, loss or damage to person(s) or property resulting from or arising out of this Lease agreement or LESSEE'S use or occupancy of the subject property herein, provided, however that: A. LESSEE'S obligation to indemnify, hold harmless and defend shall not extend to claims, loss or damage caused by or resulting from the sole negligence of the CITY; and B. LESSEE'S obligation to indemnify, hold harmless and defend for claims, loss or damage caused by or resulting from the concurrent negligence of the CITY and LESSEE shall apply only to the extent of LESSEE'S negligence. 9. Lawful Use: LESSEE agrees and covenants that the premises shall be at all times used and maintained in accordance with all local, State and Federal laws and regulations including without limitation, orders of the health officer, building inspector and fire marshal, except with regard to the structural integrity of the Field c House and code requirements pertaining thereto, which shall be the responsibility of m the CITY. as E However, in the event that LESSEE makes any alteration(s) or improvement(s) to the subject property, then LESSEE shall be responsible for compliance with all laws and c° a regulations pertaining to such construction and shall pay for the entire cost thereof, except as otherwise provided herein. 10. Alterations or Improvements: The LESSEE covenants and agrees that it will make no alterations or improvements to the leased premises, or to any of the furniture or equipment located on the premises subject to this Lease without the prior written consent of the CITY. CITY is not obligated to grant its consent. All alterations or improvements are to be paid for by LESSEE. Packet Pg. 283 Upon submission to and approval of construction plans and specifications by the CITY, LESSEE may make permanent capital improvements to the Field House, which tenant improvements upon completion shall become the sole property of the CITY. The work shall be completed in accordance with all applicable local, State and Federal laws and regulations. The CITY shall have the right to enter the premises herein in order to perform building and construction inspections as necessary. The CITY may contribute toward the cost of such improvements in an amount deemed necessary and in its best interests, however, nothing herein shall be deemed to obligate or require the CITY to pay any of the costs of such improvements. In consideration of the financial investments made in capital improvements, an amendment may be made to the term of this Lease upon mutual consent of the CITY and the LESSEE. 11. Liens: LESSEE warrants that it will keep the subject premises free from any and all liens, including without limitation liens for labor, materials, equipment or supplies furnished, unless approved in advance by the CITY. In the event any lien is filed against the subject property for any reason, the CITY shall have the right to immediately terminate this Lease and, upon written notice, LESSEE shall quit and surrender the premises within thirty (30) days. 12. Assignment: LESSEE shall not let or sublet the whole or any part of the subject premises, nor assign this Lease or any part thereof, and agrees and stipulates that a material consideration for the execution of this Lease is its personal acceptance of the Boys & Girls Clubs of Snohomish County as LESSEE. 13. Exclusive Use: The LESSEE covenants and agrees that it will not permit or tolerate the use of the subject premises by any group, organization, individual, or legal entity other than the reasonable and necessary use by the LESSEE, its employees, or responsible adult participants and children duly enrolled in its authorized programs, without the prior written permission of the CITY. N 14. Fire and Other Casualty: In the event the premises are destroyed or c damaged by fire, earthquake or other casualty to such an extent as to render the same untenable, in whole or in a substantial part, this Lease and the obligation to pay rent shall terminate, with rent prorated to the date of the loss. Risk of loss shall be as z provided in paragraph 8. a 15. Notices: All notices required by this Lease or notices of breaches thereof shall be sent by certified or registered mail to the City of Edmonds at 121 5th Avenue North, Edmonds, Washington 98020 and all such notices to the LESSEE shall be sent by registered or certified mail and addressed to the LESSEE at 4322 Rucker, Everett, Washington 98203. Delivery of all notices shall be conclusively presumed to be effective upon such posting in the United States mail, postage prepaid. Packet Pg. 284 9.1.d 16. Default and Re -Entry: If LESSEE shall violate or default in any of the covenants and agreements herein contained, then the CITY may immediately cancel this Lease and re-enter said premises. 17. Costs and Attorneys' Fees: In the event of a failure of either of the parties to perform any obligation created by this Lease, the defaulting party agrees to pay all damages and costs necessarily incurred by the injured party, including reasonable attorneys' fees. 18. Non -Waiver of Breach: The failure of a parry to insist upon strict performance of any of the covenants and agreements of the Lease or to exercise any option herein conferred in any one or more instances, shall not be construed to be a waiver or relinquishment of any such provision, or any other covenants or agreements, but the same shall be and remain in full force and effect. 19. Removal of LESSEE'S Property: In the event of any entry in, or taking possession of, the leased premises as aforesaid, the CITY shall have the right, but not the obligation, to remove from the leased premises all personal property located therein, and may place the same in storage in a public warehouse at the expense and risk of the owners thereof. 20. Insurance: A. The LESSEE covenants and agrees to obtain a liability insurance policy with a minimum coverage of $2,000,000 prior to taking possession of the leased premises and to designate the City of Edmonds as a named insured on that policy. Such policy is to include a provision prohibiting cancellation of the policy except upon ten (10) days' prior written notice to the CITY. A copy of the policy shall be delivered to the CITY within fifteen (15) days of the date of this Lease. B. If any policy of insurance which LESSEE is obligated to secure under this Lease is cancelled for any reason whatsoever at any time, the CITY shall have the right to require LESSEE to vacate the leased premises immediately upon v notice being given, either written or oral. The term of this Lease shall be considered N terminated upon such notice by the CITY. N C. In the event LESSEE undertakes any capital improvements of m° the subject premises known as the Field House, LESSEE shall require any and all c contractors to obtain commercial general liability insurance coverage in the minimum E amount of one million dollars ($1,000,000), to which policy the CITY shall each be named as an additional insured. Said policy of insurance shall provide that it may not c° a be cancelled or reduced except upon thirty (30) days prior written notice to LESSEE and the CITY. 21. Structural Inspection: As a condition precedent of this Lease, the CITY may require the LESSEE to provide a copy of a structural inspection report for the subject premises. Packet Pg. 285 9.1.d 22. Termination: Termination shall operate to discharge all obligations that are executory by either party on or after the effective date of termination, but any right of a party based upon performance or breach of this Lease prior to the effective date of termination shall survive. Any portion of this Lease not terminated shall remain in full force and effect as if no termination were made. This Lease may be terminated in whole or in part: A. If the LESSEE fails to comply with the terms and conditions of this Lease, and the CITY deems the continuation of the Lease may be substantially detrimental to the CITY' S interests, the CITY shall notify LESSEE of the termination, the reasons thereof, and the effective date. B. By the mutual written agreement of the CITY and LESSEE, the agreement to terminate shall include the conditions of termination, effective date and in the case of termination in part, the portion to be terminated. It may also include an option for the LESSEE to cure the conditions of termination prior to a specific date before the effective date of termination. Upon termination, LESSEE shall quit and surrender the premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the premises to the CITY. C. In the event that, during the term of this Lease, the CITY determines that it is in the best interests of its citizens to develop or redevelop any of the leased premises in a way that would preclude LESSEE'S use of the Field House as contemplated herein, the CITY will provide LESSEE with One Hundred Eighty (180) days' notice of termination of this Lease. Upon termination, LESSEE shall quit and surrender the premises without demand or further notice and leave the same in a neat and clean condition, and shall deliver all keys belonging to the premises to the CITY. 23. Severability: If a court holds any part, term, or provision of this Lease to be illegal, or invalid in whole or in part, the validity of the remaining provisions shall not be affected, and the parties' rights and obligations shall be construed and enforced as if the Lease did not contain the particular invalid provision. 24. Jurisdiction: This Lease has been made and shall be construed as having been made and delivered under the laws of the State of Washington. Any action at law, suit in equity, or judicial proceeding arising hereunder shall be instituted and maintained only in any of the courts of competent jurisdiction of Snohomish County, Washington. 25. Modification: Modification or amendment of the terms and conditions hereunder shall only be made in writing, signed by both parties. 26. Complete Agreement: This Lease is the complete expression of the terms and conditions hereunder. Any oral or written representations or understandings not expressly incorporated herein are excluded. Packet Pg. 286 9.1.d EXECUTED this day of LESSOR: CITY OF EDMONDS Mike Nelson, Mayor ATTEST/AUTHENTICATED: Scott Passey, City Clerk APPROVED AS TO FORM: Office of the City Attorney STATE OF WASHINGTON )ss COUNTY OF 2020. LESSEE: BOYS AND GIRLS CLUBS OF SNOHOMISH COUNTY Bill Tsoukalas, Executive Director On this day of 2020, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Bill Tsoukalas, Executive Director of the Boys and Girls Clubs of Snohomish County, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC, residing at: My commission expires: Packet Pg. 287 10.1 City Council Agenda Item Meeting Date: 07/7/2020 Wastewater Treatment Plant Incinerator Replacement & Carbon Recovery Project Update and Recommendation Staff Lead: Phil Williams Department: Public Works & Utilities Preparer: Phil Williams Background/History In August, 2014 City Council was presented with a plan to replace the Sanitary Sewage Sludge Incinerator with a gasification system. On April 10th, 2018, the Parks and Public Works Committee reviewed the incinerator replacement project proposal and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. On April 171h, 2018, the City Council approved the pre -design contract with DES for the Carbon Recovery Project. The work was completed on time and within budget during 2018. City Council authorized a contract and funding with the State Department of Enterprise Systems (DES) for design of the WWTP Phase 6 Energy Conservation Project - Carbon Recovery in the 2019 budget. City Council appropriated $11,037,000 in the 2020 budget for construction to begin. On June 2nd, 2020 City Council received a presentation on the current status of the Incinerator Replacement Project (Carbon Recovery Project). The presentation presented a summary of work done to -date to identify and screen available options, described the significant design work done on the short-listed options, and presented a recommended option for City Council to consider as the preferred alternative. The comparisons included data on how the options actually work as well as how they compare on initial cost, on -going maintenance costs, and environmental performance. On June 9th, 2020 City Council received an additional presentation on this recommended project. Staff was directed to again place the project on the Action Agenda for June 16th. On June 16th Council reviewed some of the preliminary funding considerations for the project but due to time constraints that discussion was unfinished. On June 23rd Council again reviewed the project and entertained taking action to approve the project using an ESCO delivery model but ultimately decided to hold an optional Public Hearing on July 7th to get comments from the public regarding the project, its required funding, financing methods, and rate impacts. This is not a code -required Public Hearing but is being held to provide the public an opportunity to comment on this important project. Staff Recommendation At the end of this optional Public Hearing public comment will be closed and Council will discuss the input received and entertain taking the following action: Packet Pg. 288 10.1 To authorize the Mayor to sign all necessary documents between the City and the Department of Enterprise Systems to deliver this project for the Guaranteed Maximum Cost of $26,121,040. Further Council action in 2020 will likely include selling revenue bonds to support the project. Narrative The Wastewater Treatment Plant currently utilizes a Sanitary Sewage Sludge Incinerator (SSI) to combust solids before final disposal by landfilling. The SSI and all of its support equipment were originally installed 30 years ago and are well beyond their originally expected useful life. The cost of operating and maintaining this equipment has risen sharply in recent years due to increasingly stringent federal air quality regulations The goal of these regulations is to bring all of the SSI systems across the country up to New Source Performance Standards. They do this by limiting the expenditures an owner can incur to keep these older systems running. Once these investments exceed a certain percentage of the original installed cost of the system it must be replaced. We are already within 5 years of meeting this trigger. USEPA does not want to see these older incinerators continue to operate. The increased cost for regulatory compliance alone (sampling, testing, and reporting) currently exceeds $125,000 per year. It is estimated that yearly maintenance and operation of the existing SSI is approximately $1,000,000. The bottom line is the City is obligated to bring our air emissions up to the standards that a brand new incinerator must now meet. Our choices are limited to: 1) putting in a new, modern incinerator or, 2) using a more environmentally friendly biosolids management system. A new incinerator would likely be more expensive than systems using gasification and pyrolysis but these newer technologies will cost less to operate and maintain, at least one will have superior energy balances, and can significantly reduce the City's carbon footprint. City Council Resolution No. 1389, which commits to achieving or exceeding, at the local level, the goals established in the Paris Climate Accord, adds additional motivation to begin development of the next generation biosolids processing and disposal system for our regional Wastewater Treatment Plant. Initial research, technical information requests, and evaluation (established via an RFQ process that included proposals from across the USA) have revealed new technologies that can significantly improve the recovery of Carbon and are viable alternatives to incineration. The City has concluded that both Pyrolysis or partial Gasification could meet the goal and intent of Resolution No. 1389. In addition, either technology would significantly reduce operating, regulatory, and disposal expenses. The idea of using Pyrolysis was first presented to WWTP staff in early 2019 ("Project A"). Project A involves a two-step process: sludge drying and Pyrolysis. This two-step process creates a Class A dried product and a "biochar" which are well established green renewable products. This two-step process is intended to be "net -zero" or energy neutral, and the biochar byproduct could be used in City parks and/or marketed as a soil conditioner or amendment. However, the details of Project A have since proven to be unworkable because 1) the cost as originally estimated has climbed dramatically, 2) current information tells us the process is not net -zero on energy consumption, and a new and expensive building would need to be built at the plant to house the equipment. The project team (City, Ameresco, DES staff) have remained committed to providing the City with a project that meets the goals and intent of Resolution No. 1389 while also balancing both capital costs and O&M expense. Packet Pg. 289 10.1 To this end, the City contracted with Ecoremedy, a gasification integrator, to conduct an initial design effort to determine if their technology could be successfully deployed in Edmonds. This effort, which we have referred to as Project B, also includes guaranteed performance language, a detailed and positive energy balance, and a commitment to a single source of responsibility during performance commissioning. Project B benefits from the lessons learned, the initial regulatory reports, and the modeling, engineering reports, and design work that was prepared for Project A. Most of this information is equally relevant to Project B. We estimate Project B is approximately 80% developed. Ecoremedy has funded half of this design effort to date based on their confidence in being able to achieve all defined project outcomes and bring additional value to the City. With the help of our project design team, we have concluded this gasification approach offered by Ecoremedy would be a better fit for Edmonds than the pyrolysis -only technology offered by Bioforcetech and Centrisys. We are recommending the City move forward with finalizing a cost proposal to implement this technology. In order to reduce financial and operational risks, and build upon the recent success of prior energy -related projects, we are recommending use of an Energy Savings Performance contract (ESPC) through DES to complete the design, construct, and performance test Project B. ESPC projects are delivered with guaranteed not -to -exceed pricing, guaranteed performance of the new systems, and guaranteed energy savings that are measured and verified. Governor Inslee recently signed the 2020 Supplemental State Capital Budget, which includes an appropriation of $250,000 for the Edmonds Carbon Recovery (Edmonds) Project. Another benefit Project B will most likely provide to the City is a tax exemption from the Washington State Department of Revenue due to the fact that Biochar is considered a marketable product. All equipment and materials required to produce the sellable product qualify. We cannot at this point state specifically what other items may qualify but we believe at least 50% of this tax burden will ultimately be exempted. Further Council action in 2020 will likely include selling revenue bonds to support the project. Attachments: Incinerator Replacement & Carbon Recovery Project CC 07_07_2020 PHW Incinerator Replacement & Carbon Recovery Project CC 06_23_2020 PHW Incinerator Replacement & Carbon Recovery Project CC 06_09_2020 PHW Final Phase 6 City Council Presentation 5.26.20 R3 PHW3 Interagency Agreement with DES 20-793 City of Edmonds WWTP Request for Contract 06092020 K52111AAamd2rw Request for Contract -Contracts Information 2020793Aagrrw 2020793Bagrrw 2020793GconFundrw 2020793Gconrw Incinerator Replacement & Carbon Recovery Project CC 07_07_2020 PHW1 Packet Pg. 290 10.1.a 1 W - A. w ril These projects have been completed in partnership with: AMERESCO Green . Clean . Sustainable w Washington State Department of Enterprise Services Waste Water Treatment Plant Incinerator Replacement Project CITY COUNCIL PRESENTATION JUNE 2ND, 2020 c 0 .N as x a O N O N ti I OI ti O U U r v m O m 0 m 0 U 06 r c a� E CD M C. L O L CD r- E r r Q Packet Pg. 291 10.1.a PLANT ENERGY AND COST TRENDS $400,000 $300,000 $100,000 Energy usage & demand trending downward, while costs are trending upward due to RDC charges and rate increases Do Nothing Case � RDC kW Costs t kWh Costs kWh 4 ESCO Phases c 0 These projects have been completed in partnership wi (p . SUciai r Ah�lER . CI- W, rCIuak9r j Ln.i'e—rP5,i9.e-pS.—e .o = rtt�rprise Services a 0 N 0 N 0 r` 0 U U r m 0 L 11 d O v d d' C O L CU U 06 E CL d rV CU 23.5% reduction in energy consumption 47% reduction in total energy cost E U l4 Q Packet Pg. 292 10.1.a CITY COUNCIL OVERSIGHT - PATH TO SUSTAINABILITY c 0 These projeds have been completed in partnership wi (p F t1 •i Y AMERESOO frl n1Iilterpe—rp5iraislellIIe SS .-n. eI = rvices d O N O N ti • August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long- of term plan included a staged approach outlining a pathway for this next project. r • After successful completion of Phase 3, 4, and 5 energy projects, in 2017 we approached City Council o L with the Phase 6 project which outlined the necessity of replacing the biosolids incinerator a • After completion of an RFQ process and the development of a shortlist of promising options, City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation - Carbon Recovery Project in the 2019 budget. This work was focused on a Pyrolysis -only technology provided by Bioforcetech (Project A). After considerable evaluation several difficulties arose in further developing c; this alternative 06 • In early 2020, the project team began development of a competing but similar technology produced by Ecoremedy (Project B). Project B can reduce construction cost significantly, does not require a new building, also provides significant carbon recovery, and reduces the environmental impact of the odor o control system. We are now recommending Project B as the right fit for Edmonds. CU a Packet Pg. 293 10.1.a c These projects have been completed in partnership wi (p ._.: L—vn AMERESCO Enterprise Services d PROJECT DRIVERS O N O N ti I O r` I 0 • Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair & maintenance and emission controls — approx. $1,000,000/year 0 • The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years a • The equipment was installed at a time when the need to reduce energy and promote the reuse of bi-products was the not a focus. ° ° • Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part o 60 Subpart O. ° U • § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the 06 changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not including the cost of land) updated to current costs. " ° ° L ° CU L lccV G ci r al Packet Pg. 294 10.1.a REGULATORY TRIGGER FOR REPLACEMENT c 0 These projeds have been completed in partnership wi (p F t1 •i Y Ah�lER -SCO4 W, *1Sskingoo, scale [knumn.-rr. o' _ Enterprise Services d O N O N ti O ti O U U r m • Must meet New Source Performance Standards for air emissions (USEPA) at the point where total investments in an existing, grandfathered incinerator (Edmonds) exceed 50% of its original cost after factoring in inflation -Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are nearing o 43% at this time • Spreadsheet calculations for this requirement are attached in agenda packet CU U 06 E L O CU L lcV C V Q Packet Pg. 295 10.1.a c 0 These projects have been completed in partnership wi (p _ — F t1 •i Y AMERES Q r. cis . sus n a LSskingGa, Sim. D[ P.fl x ..o' Enterprise Services d BASIC OPTIONS AVAILABLE FOR REPLACEMENT N 0 N ti I O • Build conventional digesters followed by production of EQ Biosolids for land application o' • Most common current approach r • Edmonds does not have space for digesters on site .o L • Any expansion of our footprint in downtown would be very difficult, • Likely the most expensive option • Wintertime management of land application systems 0 • Long-term costs of hauling and possibly storage are very high and energy intensive E U • Does not address PFAS residues 06 E • Replace with a new incinerator Q • Appeared to be the second most expensive option after our initial screening L O • Does not measurably improve environmental performance including Carbon footprint • Regulations on incineration may well continue to get more stringent E r al Packet Pg. 296 10.1.a c 0 A These projecis have been completed in partnershipwi __ F E1 •i }- Y AMER E500 4 LSskingGa, Sim. D[ Pum.x .' Enterprise Services d BASIC OPTIONS AVAILABLE O N O N ti I O • Pyrolysis/Gasification options o' • Can produce a range of useable end products r • More energy efficient .o L • Reduce carbon emissions, • These approaches have been commercially available for many years • Most installations in this Country have been for organic wastes like agricultural manures, wood chips, and other feedstocks. Examples using Municipal biosolids are limited to 2 but are growing as several more are in development. U 06 E L CU L E ci r al Packet Pg. 297 10.1.a CITY STAFF RECOMMENDATION - PROJECT 6 These projectr, have been complebd in partnership wi F Ef v AMERE5 0 Green . Cl— . Susreivak9r LSskingGa� Slate [kpprhn.-rr. $ �Ii�TRfl9� $�1'YICQS fn e. Ingn c 0 .N 2 d O N O N ti I O ti I 0 V V m 0 L d 0 d 0 L cc V i E w c.� lS d L 0 L d l_ d L V a+ Q Packet Pg. 298 10.1.a Project A Project B Existing Incinerator Pyrolysis Gasification Utilities (Baseline) Centrisys Ecorernedy Unit Utilities $163,566 $193,479 $126,666 Total /yr Odor Control Chemicals $47,768 $74,826 $8,009 Total $/yr Polymer $160,000 $160,000 $56,000 Total $/yr Screenings 0 $24,000 0 Total $/yr Labor $321,725 $888,271 $333,271 Total /yr Annual Maintenance $89,951 $52,000 $35,000 Total $/yr Regulatory $172,183 $120,000 $60,000 Total $/yr Hauling $36,000 $0 ;36,00D Total /yr Ub Total All Costs /yr 991J93 957575 5649s946 Total Vr c 0 N x a O N O NI ti O I O U U a� 0 L- a. m 0 as c 0 M U _ E a� 0 a a) L 0 L d _ _ r E a Packet Pg. 299 10.1.a BENEFITS OF PROJECT B - PYROLYSIS/GASIFICATION • Most flexible, efficient, and affordable approach to implement and the lowest operational costs. • Produces an environmentally —friendly end product (biochar) while generating its own thermal conversion from the biosolids. This will move the City closer to achieving the goals established in Resolution 1389 • No acidic side stream or hazardous waste is produced • Biochar will likely be land applied in eastern WA. We will also look for sites in Western Washington c 0 These projects have been completed in partnership wi (p F t1 •i Y AMERE5004 LSskingGa, Sim. D[ Pum.xrr.o' Enterprise Services d 0 N O N ti O U tv 0 Iz y Australia * 0 0 U 0 PA R U ,,. • 06 Ecoremedy successful biomass projects sz L O CU L lV C V Q Packet Pg. 300 10.1.a c 0 These prajecir haxa been completed in partnership wi(p F t1 •> Y AMERESOO 1Sskingoo, scale [knumnerr. o' _ Enterprise Services d APPROXIMATE FINANCIAL IMPACTS O N O N ti I O r` I 0 U • All numbers are Estimates only at this point tv • Includes all sales taxes L. t2 • Bond Insurance is not needed 0 Interest rates could increase or decrease prior to sale of bonds • We could evaluate using levelized IDS or a debt service wrap L Final arrangement could include our partners as well but wouldn't change Edmond's U 06 numbers 0 Edmonds Partners Shares 0 - MTLK 23.174 % - Ronald 9.488 % o to - OVWSD 16.551 % a al Packet Pg. 301 10.1.a APPROXIMATE FINANCIAL IMPACT Project Cost Edmonds share @ 50.787% Debt Service Reserves Issuance Costs Total Bonds Insurance Average Annual Debt Service 2020 Projected Rate Revenue (approved 2020 budget) New Rate Revenue Needed/Projected 2020 Rate Revenue $26,121,250 $13,266,000 $899,348 $220,920 $14,386,284 $0 $898,203 +10% UT = $988,023 $12,873,846 $$988,073/$12,873,846 = 7.67%* c 0 These projeds have been completed in partnership wi (p Y Ah�lER -SCO4 W, n-i,e—rp5,i9.e-..-hn�*r 4' _ frlterprise Services d O N O N ti O ti O U U r 0 L Iz 0 m 0 L CU U �, r E CL L CU L W Packet Pg. 302 10.1.a APPROXIMATE FINANCIAL IMPACTS • The Project team estimates savings of $341,247/yr. in O&M • Edmonds share of that varies but averages approx. 47% or $160,386 Net Edmonds cost increase = $988,073 - $160,386 = $827,687 or 6.43% c 0 These projects have been completed in partnership wi(p F t1 •> L AMERESCO Green . Cie— . Srdiu L•' �1SsFinGQP�SIaIe OFFo9re.r o' Enterprise SeNce d F. Ix4 O N O N ti O I` O U U r U m 0 a 0 0 Single Family Residential would increase from $45.84/mo. to $48.78 or $2.95/mo. CU U 06 Q Packet Pg. 303 10.1.a ACTION - NEXT STEPS *At the end of this optional Public Hearing, public comment will Council will then discuss the input action: c 0 These prajectr have been completed to partnership wi y_ F E1 aa / > Green . Cie— . S—Ldillak9r ,Iir,- Sul, lkpprhneri o' r n EnftrMse SerAces c. Ix4 a. 0 N O N I ti O I r, 0 U be closed. received and entertain taking the followingL. 0 • Authorizing the Mayor to sign all necessary documents between the City and the W Department of Enterprise Systems to deliver this project for the Guaranteed 0 Maximum Cost of $26,121,040. 06 •Further Council action in 2020 will likely include selling revenue bonds to support the project. Packet Pg. 304 10.1.a $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 2020 Bonds: 20 Year, Level Debt Service, 2.39% OVA Ong OI�b OHO O�� O�� O�� Ot`x O0 Ob`' O�'1 O�`b O�� O5P WS Improv. and Ref. Rev 2011 ■ WS Rev 2013 WS Rev 2015 Proposed 2020 Bond 15 Packet Pg. 305 10.1.a c 0 .N a� a O N O N ti I O I 0 U U r L) m 0 L. IL 0 ci d 0 0 L 0 U 06 r c a) E a� d L 0 0 L 0 0 0 E :.i a.+ Q Packet Pg. 306 These projecls have been completed in E! 10.1.b -r AMERESCO Green • Clean • Suslahiabe Incinerator Replacement & Carbon Recovery Project Summary from last week's presentation, discussion, and potential Action June 16t" Edmonds City Council meeting Y4SsFing4o-� $tale ❑eFart-Krr. o' Enterprise Serfioe. 2 d O N O N I M N I 0 U U .r v m O a. 0 M U Oa c L L d E a Packet Pg. 307 These projecLs have been completed in 10.1.b AMERESCOC4 Green • Cledii • Suslaiiidbe Summary *Enterprise Service. � (L June 16t" Edmonds City Council meeting N I M N I • Overview of the ESCO project delivery approach U U Guaranteed Maximum Price L Guaranteed Performance Guaranteed Energy Savings • Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling syster � > L Replaced a too large, inefficient blower with a new turbo -blower — reduced 345 tons CO2E 06 Put in fine bubble diffusers and another high-tech blower for more energy efficient 02 transfer E Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses Net results — 1,146 Tons/yr. CO2E reduction + annual savings of $201,182 0 L • Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project Add Pyrolysis/Gasification system produced by Ecoremedy E Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additior 577 tons CO2E a Packet Pg. 308 These projecLs have been completed in - 10.1.b 4yS k:l. r AMERESCO Green • Cledii • SUsAdiiidkae k SummaryEnterprise s rirqao, rise Faa� ff EnterpriseServices � (L June 16t" Edmonds City Council meeting N I M N I *The existing incinerator needs to be replaced sooner rather than later U U It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years) L Maintenance costs are climbing quickly and several major sub -components are running on borrowed time It is nearing the 50% replacement threshold requirement set by USEPA To make any additional major investments to extend its life will trigger replacement o L We must complete construction in one low -flow summer period or face much higher costs for hauling & disposal 06 Lead time on the major equipment package is 9 months — further delay risks carrying the project over to 2022, full year postponement. • Pyrolysis and Gasification are the best options for Edmonds 0 The option of Anaerobic digesters in Edmonds is just not realistic Anew incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful prods That leaves the "greener" options of Pyrolysis and Gasification a Packet Pg. 309 Summary June 16t" Edmonds City Council meeting Pyrolysis A perfectly good technology and two great companies Centrisys/Bioforcetech These projecLs have been completed in 4yS k:l�. 10.1.b r AMERESCO Green . Uedii . Suslaiiidkae WaJFirgtoi Sur bapadr ..o= Enterprise Service! 0 N O N I M N co I U U w U L Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+) Their project did not have a positive energy balance so would likely not have been eligible as an ESCO projei It required a new building which wasn't particularly popular Gasification/Pyrolysis Ecoremedy r_ O L M U 06 E A better choice for Edmonds on many fronts. Cheaper initially by $3-4M, will save an estimated $341,000 a L every year thereafter in operations and maintenance expenses, does not change the appearance or profile the WWTP (neighbor friendly), and also produces a "green" biochar end -product. Moving to this project is a win for the City and is the result of the City's additional due diligence. E a Packet Pg. 310 -: -z- APPROXIMATE FINANCIAL IMPACTS All numbers are Estimates only at this point Includes all sales taxes Bond Insurance ($301,000 est.) not included Interest rates could increase or decrease prior to sale of bonds We could evaluate using levelized IDS or a debt service wrap These projecls have been completed in 10.1.b AMERESCO Green . Cledri . Suslaillabe WaJFirgtoi $lair OcFaHrx�r. o= Enterprise Service. a, N O N I M N cc I 0 U U .r L ♦a. q 0 0 0 M U 0 Final arrangement could include our partners as well but wouldn't change Edmond's numbers Edmonds Partners Shares MTLK 23.174 % Ronald 9.488 % OVWSD 16.551 % a Packet Pg. 311 These projecls have been completed in APPROXIMATE FINANCIAL IMPACTS Project Cost Edmonds share @ 50.787% Debt Service Reserves Issuance Costs Total Bonds Insurance? Gross Pmt. Interest on Reserves Net Payment 2020 Projected Rate Revenue (approved 2020 budget) New Rate Revenue Needed/Projected 2020 Rate Revenue $26,121,250 $13,266,000 $1,507,500 $301,500 $15,075,000 $301,500 $81,360* 12 = $976,320 ($976 x 1% x12 = $111712) $964,608/yr. $12,873,846 $964,608/$12,873,846 = 7.49%* AMERESC04V Green • CIt! dn • Suslaiiiakwe Y4SsFing4o-� $tale ❑eFart-Krr. o' Enterprise Serfioe. ♦2 0 N O N M N tD O U U w c,> d 0 0 M U 06 0 E 0 0 0 E U Q Packet Pg. 312 .:-z- APPROXIMATE FINANCIAL IMPACTS The Project team estimates savings of $341,247/yr. in O&M Edmonds share of that varies but averages approx. 47% or $160,386 Net Edmonds cost increase = $9641608 - $1607386 = $804,222 or 6.25% These projecls have been completed in 4yS k:l�. 10.1.b r MERE Green • Cledri • SuslahiaGe A5iaJ irgtoi$lair bapadr ..o= Enterprise Service! a o- N O N I M N co I 0 U U w c,> d 0 L 0 0 U 06 c Single Family Residential would increase from $45.84/mo. to $48.70 or $2.86/mo. 0 0 L 0 L d U Iy E t ci a Packet Pg. 313 10.1.b 2020 Bonds: 20 Year, Level Debt Service $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $- O0O 00'N 00� O0O 00'� O�� O0O 00� O0O O0O 000 00N 00� 000 00� 00� 000 00� 000 000 OHO O�� O�� OHO O�`� O�� OHO O�� OHO OHO OHO ■ WS Improv. and Ref. Rev 2011 ■ WS Rev 2013 WS Rev 2015 Proposed 2020 Bond Packet Pg. 314 These projecls have g E! Y f++r I x#45 QUESTIONS? been completed in 10.1.b AMERESCO Green • Clean • SuS.Lu u Eae Wd` irml$laic ❑eFaru K ..o' Enterprise Se Ti ! Packet Pg. 315 10.1.c L Qi These prajecir have been completed in partnership wi 3.1 F E1 Y AMERESICo ? i Grcoi . Clrau . S�sraivak9r � LSskingGa�Slale [kpprhn.-rr.$ Enter Else SeNces f7 e. I p4� �L wT (L CO N O Incinerator Replacement & Carbon Recovery Project Summary from last week's U U L. a L presentation L) ° W discussion, and potential Action CU June 9t" Edmonds City Council meeting U 06 r c d E a� L L (V .0 ++ (V E V Q Packet Pg. 316 10.1.c L Th4projectsave been completed in partnership wi fQ AMERESCOC Greeii . Clean . GLdii L�� Summary from last week's presentation 1S FinG4P SlaeOFFo9rer Enterprise So -Aces Tz June 9t" Edmonds City Council meeting o N O N I • Overview of the ESCO project delivery approach of Guaranteed Maximum Price U Guaranteed Performance tv Guaranteed Energy Savings a • Edmonds WWTP has been working since 2013 to save energy and revamp its solids handling system: O Replaced a too large, inefficient blower with a new turbo -blower — reduced 345 tons CO2E Put in fine bubble diffusers and another high-tech blower for more energy efficient 02 transfer 0 L Replaced Belt Filter Presses (messy, inefficient, old) with new screw presses U 06 Net results — 1,146 Tons/yr. CO2E reduction + annual savings of $201,182 • Phase 6 (proposed) Incinerator Replacement & Carbon Recovery Project Add Pyrolysis/Gasification system produced by Ecoremedy Save an additional $123,468 in electric costs and a total of $341,247 in O&M expense and recover an additions o 577 tons CO2E Packet Pg. 317 10.1.c L Th4projectsave been completed in partnership wi fQ AMERESCOC Greeii . Clean . GLdiiiaL•7r Summary from last week's presentation 1S FinG4P SlaeOFFo9rer Enterprise So -Aces Tz June 9t" Edmonds City Council meeting o N O N I • The existing incinerator needs to be replaced sooner rather than later of It is past any reasonably expected useful life by at least 7 years (runs 18-20 hrs./day for 32 years) U Maintenance costs are climbing quickly and several major sub -components are running on borrowed time as well It is nearing the 50% replacement threshold requirement set by USEPA a To make any additional major investments to extend its life will trigger replacement We must complete construction in one low -flow summer period or face much higher costs for hauling & disposal 40) Lead time on the major equipment package is 9 months — further delay risks carrying the project over to 2022, a o I. - full year postponement. CU U • Ecoremedy is the best option for Edmonds 06 The option of Anaerobic digesters in Edmonds is just not realistic A new incinerator is more expensive upfront AND has higher O&M costs long term, doesn't make a useful produc Q That leaves the "greener" options of Pyrolysis and Gasification 0 L E U l4 w Q Packet Pg. 318 10.1.c L Th4projectsave been completed in partnership wi fQ AMERESCOC Greeii . Clean . GLdiiiaL•7r Summary from last week's presentation 1S FinG4P SlaeOFFo9rer Enterprise So -Aces Tz June 9t" Edmonds City Council meeting o N O N Pyrolysis A perfectly good technology and two great companies Centrisys/Bioforcetech Pyrolysis only (Bioforcetech) was significantly more expensive to build and commission ($3,000,000+) Their project did not have a positive energy balance so would likely not have been eligible as an ESCO project a It required a new building which wasn't particularly popular ; 0 Gasification/Pyrolysis Ecoremedy to A better choice for Edmonds on many fronts. Cheaper initially by $34M, will save an estimated $341,000 every year thereafter in operations and maintenance expenses, does not change the appearance or profile e the WWTP (neighbor friendly), and also produces a "green" biochar end -product. Moving to this project is a win for the City and is the result of the City's additional due diligence. Q L L .0 CD G U l4 w Q Packet Pg. 319 10.1.c L Qi have been completed in partnership wi AMERES� E4—, Green . 0— .ro,LSsFwwa�Sim.D[ P.fl - .,Enterprise SeN es wT (L CONTRACT DOCUMENTS PRESENTED IN AGENDA PACKET N 0 Total Funding $26,275,016 ESCO Professional Services Total $ ESCO Measurement and Verification Total $ ESCO Construction Total $ DES Energy Program Project Management Services Total (IAA) $ 0 U U r v 7,174,554.64 L. L 7,176.00 0 18,794,558.36 0 CU .i. 2981727.00 06 0 E 0 L L (V .0 i_ (CV G El Packet Pg. 320 10.1.c FINAL CONTRACT DOCUMENTS Total Funding $26,121,040 ESCO Professional Services Total ESCO Measurement ESCO Construction T Savings of $154,000 $ S L Qi These projects have been completed in partnership wi F E1 Y AMERESCO(4 frlterprise Services � Iz Co N O N M Co 0 U U r v 5,315,264.08 a 647,496.00 $ 19,861,303.20 DES Energy Program Project Management 06 Services Total (IAA) $ 296,967.72 E tv • After internal review by all parties, it was agreed that Optimization in year 2 is an M&V expense and sz that some of the design expense by Ecoremedy should not have ESCO fees attached. L It is also worth mentioning that any savings that can be achieved throughout the project will be returned to the City and there is a potential to reduce sales tax on the project. E U fC w Q Packet Pg. 321 10.1.c These projects have been completed in partnership wi F E1 Grcoi . 0— . S—laillak9r n-i,e—r Slate-k S. .-rr.$ �Ii�7Rfl9� �1'YIC65 DISADVANTAGED BUSINESS PARTICIPATION CURRENT PLAN AS OF 6/9/2020 State certification category State of Washington Agency Goals Anticipated Percent of Contract Amount (Goals) Anticipated dollar value of Contract Amount (Goals) Minority -owned business 10% 5% $ 750000 Women -owned business 6% 3% $ 450000 Veteran -owned business 5% 2% $ 300000 Small/mini/micro business 5% 2% $ 300000 Total $1,800,000 L Qi 2 d O N 0 N M I 0 �I 0 U U r v O ILL. 0 (, 0 0 CU U 06 r- 0 E (a L L (V U (V E V Q Packet Pg. 322 10.1.c QUESTIONS? These projectr, have been comple#d in partnership wi F E1 Y AMERES0 Green . Cl— . Susreivak9r LSskingGa� Slate [kpprhn.-rr. $ �Ii�TRfl9� S61'YICQS fne. Ingn L d 3 as N LL 2 a 0 N O N CD I 0 m I 0 U tU r v aAD O L a O O L V 06 cd G d u Q Nd LIB L O m L C 0 l_ i_ d E V Q Packet Pg. 323 10.1.d CITY OF EDMONDS CITY COUNCIL PRESENTATION MAY 26, 2020 These projects have been completed in partnership with: AMERESCO Green * Clean ; Sustainable WV ishingtun State Department of Enterprise Servi s Packet Pg. 324 These projects have been completed in PRESENTATION GOALS • Conduct a brief overview of the various energy programs the WWTP has participated in since 2012. • Provide a brief overview of the ESCO process • Discuss ESCO Phase 6 — including the Carbon Recovery process, Resolution 1389 impacts, O&M expenses, and the ESPC contracting methods • Share evaluation of Project A and B • Share staff recommendation and independent engineering review • Answer questions. AEEC4Green . Cleun . Sum shiAk- AbS rirml Glee Ocputh ..0' 1 IS+G•# prir?er Service. r. L L 3 m «s eM (L M 0 N to N LO U) 0 L 0 E 0 a Packet Pg. 325 ENERGY SAVINGS PERFORMANCE CONTRACTING (ESPC) • An ESPC is a contract between an energy services company (ESCO) and the Washington State Department of Enterprise Services (DES), under which the ESCO guarantees a not -to - exceed cost, system performance, and energy savings to the client (Edmonds). • Under this program: Major project risks are shifted from client to the ESCO. - ESCO provides single -source of accountability and enhances customer control of equipment & sub -contractor selection. • DES manages contract and provides oversight • Reduces future energy costs and uses the savings to pay for infrastructure improvements implemented today. These projecft have been cornpletsd in E1 10.1.d A1EFEC Green • Cledn • Su whiub- Waa inW4 $late ❑cput-K t.o' Enterprise Servioe. _ m L CU M M O N W N LO C O r R Q Packet Pg. 326 PLANT ENERGY AND COST TRENDS RESULTING FROM ENERGY PROJECTS $400,000 $300,000 $200,000 $100,000 $0 Energy usage & demand trending downward, while costs are trending upward due to RDC charges and rate increases 2011 2012 2013 2014 2015 2015 2017 2018 2019 2020 These projecft have been completed in E! 10.1.d 1EFEC Green • Cledn • SLc Ldhld E}'e V6S inw4 Giale ❑cput-K t.o' Enterprise a Tl r! r a� L CU M d M O N W N Do Nothing Case LO c 0 RDC a r w— kW Costs N a� L kWh Casts a -kWh 0 Ift U ESCO Phases >, r U a� rn t d r c d E t c� R r Q Packet Pg. 327 ENERGY INCENTIVES, GRANTS, AND PERFORMANCE These projects have been completed in 10.1 A EE SCO Gre en • Cleun • Su itdhiwbbe AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm xq° r V L 3 m «s • 2010 Plant staff began working with SNO PUD and entered into an Energy Challenge — since M then we have received approximately $304,000 in PUD revenue to complete energy efficiency projects. We anticipate the Carbon Recovery project incentive is estimated to be $20,000. 0 N to N LO C • The project will receive a $250,000 grant from the Department of Commence. • We anticipate another round of Department of Commerce funding this year. rank very high. L a The project should 0 U r U to a� rn t d .r a Packet Pg. 328 CITY COUNCIL OVERSIGHT - These projects have been completed in 10.1 A AMERE SCO Gre en . Cleun . Su itdhiwbbe YbS rirml Glen Ocputh ..-Y E IS+G•# prir?er . ^rN± r d PATH TO SUSTAINABILITY • August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long- N term plan included a staged approach outlining a pathway for this next project. M • After successful completion of Phase 3 & 4 energy projects, we approached City Council with the M Phase 5 project which outlined the necessity of upgrading solids handling equipment in preparation for N the future Carbon Recovery. N LO r_ 0 • April 10, 2018: Parks and Public Works Committee reviewed the project and recommended it be placed on the April 17th City Council agenda for presentation, discussion, and action. • April 17, 2018: City Council approved the predesign effort budget during 2018. The work was completed on time and within o U U co • City Council authorized funding for the design of the WWTP Phase 6 Energy Conservation Project - N Carbon Recovery in the 2019 budget. • In early 2019, the project team began development of Project B. Project B can reduce construction cost significantly, does not require a new building, increases carbon recovery and reduces the Q environmental impact of odor control . Packet Pg. 329 PATHWAY TO SUSTAINABILITY High Efficiency Blower Project saves: 33,909/yr. and 345 tons CO2, equivalent to: 36.5 home's energy 799 barrels of use for one N I ail consumed Dewatering Project saves: $133,211/yr. and 7 537 tons CO2, equivalent to: 56.7 home's energy 1,243 barrels of oil use for one) consumed These projects have been cornpletsd in 4. E1 10.1.d MERE Greed • Cledn • Sudai wb- Aeration & Blower 1" Project saves: $34,0621yr. and 264 tans CO2, equivalent to: 27.9 home's energy 611 barrels of use for one yI ail consumed Carbon Recovery This phase will focus on the sewage sludge incinerator efficiency. We are evaluating options to reduce operational casts and the environmental footprint. Opportunities include clean gasification and drying the biosolids to create a high - nutrient soil amendment product. V6inW4 Slade ❑cput-K t.o' Enterprise Service. d R i H L CU M 2 a M 0 N W N 0 r- d c 3 0 U r U to a� rn t d E M r Q Packet Pg. 330 EDMONDS WWTP PROCESS FLOW B. R 5d--RErr--15 vE frAvE R AV4 S L--J Wark 37AGE --------------- FKRI M&PY CLAVIFIE R AERATK:fW Oh ;It -------------- H AIWf IS LU DGE A WSTE A{: rNATED SLUDGE 37<MAGE WASTE AMD RETURN ACTNIA.TED SLUDGE DE'AATERED SL UDG�E HQpFPER FLrJ]D4ZEo BED INCIMU ATOR DE-WArt R9D SLR}G„E nese projects have been completed in tint' L rf, 10.1 A -�AMERESCO Green • Cledn • SuaLdhidb- Y6inW4 Glale ❑cput-K t.-Y Enterprise Seryioe! r L L 3 $iECOND4RY CLARrFLER a+ N JF ftf CiZ GQMTAG7 CNRVIB ER M a M O tV to tV Ul) r— IFO Fl6aty'_ �. EFF-UE VT R a+ C d N N d u C 7 O U r H GAT V l~7�C�IANOER t0 N Y m Len L d r i d t 0 a AS!H SENT TO LMD FILL Packet Pg. 331 PROJECT DRIVERS These projects have been completed in 10.1 A AMERESCO Green • Cleun • Su itdhiwbbe YbS rirml Glen Ocputh ..o' E IS+G•# prir?er SeNce. r L L 3 m ca • Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair & M maintenance and emission controls - over $700,000/year • The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years. • The equipment was installed at a time when the need to reduce energy and reuse of bi-products was the no - a focus. • Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part 60 Subpart O. • § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not including the cost of land) updated to current costs. " Packet Pg. 332 These projects have been completed in 10.1 A AMERE SCO Gre en • Cleun • Su tdhiwU%- ��'`�REGULATORY TRIGGER FOR REPLACEMENT *"'"`" • Must meet New Source Performance Standards for air emissions (USEPA) at the point where total investments in an existing, grandfathered incinerator (Edmonds) exceed 50% of its original cost after factoring in inflation *Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are nearing 43% at this time • Spreadsheet calculations for this requirement are attached in agenda packet C L L ca 3 m «s eM 2 IL M O tV to tV LO 0 r- 0 U r U to a� rn t d r c m E t v .r a Packet Pg. 333 These projects have been completed in 10.1 A AMERE SCO Gre en • Cleun • Su itdhiwU%- V%b;rirml Slate Ocputh ..o' BASIC OPTIONS AVAILABLE FOR REPLACEMENT • Replace with a new incinerator • Appeared to be the second most expensive option after initial screening • Does not measurably improve environmental performance including Carbon footprint • Regulations on incineration may well continue to get more stringent • Build conventional digesters followed by production of EQ Biosolids for land application Most common current approach Edmonds does not have space for digesters on site • Any expansion of our footprint in downtown would be very difficult • Likely the most expensive option • Wintertime management of land application systems • Long-term costs of hauling and possibly storage are very high and energy intensive • Does not address PFAS residues d R L L CU 3 eM a M 0 tV to tV LO r_ 0 U U to 0 0 0 0 0 a Packet Pg. 334 BASIC OPTIONS AVAILABLE • Pyrolysis/Gasification options - Can produce a range of useable end products • More energy efficient • Reduce carbon emissions • These approaches have been commercially available for many years These projects have been completed in 10.1.d EE Green • Cleun • S iaiiidF�`e f++. Y4SsFiirFlSlale Ocputo' GnSGpri?eSrT� ± qv. �r' r V L L 3 eM a CO) 0 tV to tV LO • Most installations in this Country have been for organic wastes like agricultural manures, wood chips, and other feedstocks. Examples using Municipal biosolids are limited but growing U Comparison of these two approaches environmentally and financially is the focus of this presentation U E a Packet Pg. 335 OPTIONS A & B •Option A— Pyrolysis • Bioforcetech/Centrisys • Produces dry, pelletized biochar • One existing WWTP biosolids installation *Option B • Ecoremedy These projects have been completed in k r)pri 10.1 A AMERE Green • Cletin • Su itdhiwU%- *Enterprise Service! w f++. "qv. r �V L L 3 m «s M a M 0 tV to tV LO r- 0 • Can potentially produce either Exceptional Quality (EQ) biosolids for direct land application, Biochar, or U mineral intensive dry residue with little to no remaining carbon 0 One existing WWTP biosolids installation 0 0 E 0 a Packet Pg. 336 PROJECT A - PYROLYSIS *To be added AMERESCO Green • Cledii • Suslailwbe %%bsrirgtol Slate Ocpu�r. o' Enbuprise Service. Packet Pg. 337 CITY STAFF RECOMMENDATION - PROJECT B 4i These projecft have been cornpletsd in E1 10.1.d MERE Green • Cledn • Su whiub- V6S inW4 Glade ❑cput-K t.o' Enterprise Seryioe. a) L R (L ca 1 �9 N U) L a .. c 1.:. 44 -�--r _... to CD a r Y r Packet Pg. 338 Utilities Utilities Odor Control Chemicals Polymer Existing Incinerator (Baseline) 163,56 $47,76 Project A Pyro lys Is e ntrisys $ 193,475 $74o92 Project B Gasification Ecorernedy $126,66( $3oDO Savings of $341,247 can provide the revenue stream to Screenings cover $5,250,000 in debt Service Labor 1 (2.7% @ 20 years levelized) Annual Maintenance $990951 $52oDDO 35oDOO Regulatory $172o183 $120,,DDT $60,000 Hauling $36oDDD Sub Total All Costs r 9911F193 $o $957575 $36�000 $649P946 Unit Total f yr Total $ f yr al $fyr al $/yr al $/yr Total $/yr Total $/yr Total $/yr a 'Total Packet Pg. 339 :t W Project A Project Higher construction costs. Lower construction and installation costs. $190,630 (higher than baseline) $0 Increased natural gas to dry biosolids Higher trucking and chemical costs Requires new building. Integrates 12 vendor packages. Double pieces of equipment needed. Lower startup period. $123,468 (lower than baseline) $20,000 estimated from utility Increases carbon recovery. Utilizes screenings and biosolids as fuel. Lower trucking and chemical costs. Uses existing building footprint. Meets City standards for controls, less equipment. Turn -key supplier. Single -source technology supplier. Longer start-up and commission period. Ongoing optimization included. BENEFITS OF PROJECT B - GASIFICATION Most efficient, affordable to implement and lowest cost to operate. • Produces environmentally —friendly end product (biochar) while generating its own thermal conversion from the biosolids. This will move the City closer to achieving the goals established in Resolution 1389 No acidic side stream or hazardous waste is produced • Biochar will be purchased for land application in eastern WA. The technology has been permitted by EPA as a non - incineration process in other regions. Ecoremedy successful biomass projects These projects have been completed in 10.1 A AME E SCO Gre en • Cleun • SLg�iaiiiwL,%- V%bsrirml Glee Ocputh ..o' 1 IS+G•# prir?er Service! cm f++. i x.4° r �V L L 3 m ca CO) O N Australia 6 I N 1 LO r r O PA d L a O a. E a Packet Pg. 341 FUTURE ENERGY PROJECTS • Influent pump replacement • High efficiency motors for fans and pumps • Energy management page and development of KPI's for daily monitoring -,Continued lighting upgrades • Replace effluent gravity valve These projects have been completed in 10.1 A EE Green • Cletin • Su itdhiwU%- xqT. r �V L L d rrI_ M ACTION - NEXT STEPS Request that the City Council instruct staff: These projects have been completed in 10.1 A EE SCO Gre en • Cleun • Suz�iaiiiwbbe AbS rirml Glee Ocputh ..-Y*Enterprise Service! cm f++. I x.4° r �V L L 3 m ca M 2 *To return next week with a specific set of performance guarantees and a M Gmax price to replace Edmonds' aging SSI with a gasification system to N supplied by Ecoremedy (Project B). n L •The requested action at that time would be to authorize the Mayor to sign an agreement with the Department of Enterprise Systems for delivery of U this project. r U co a� rn t d r • Further Council action in 2020 will likely include selling revenue bonds to E support the project. a Packet Pg. 343 10.1.d a Packet Pg. 344 10.1.e State of Washington ENERGY PROGRAM Department of Enterprise Services INTERAGENCY AMENDMENT IAA No.: K5211 P.O. Box 41476 Project No. 2020-157, 2020-793 Olympia, WA 98504-1476 Amendment No. 2 CITY OF EDMONDS 7110 210th Street SW Date: June 1, 2020 Edmonds, WA 98020 INTERAGENCY AMENDMENT Between CITY OF EDMONDS And WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES The parties to this Amendment, the Department of Enterprise Services, Energy Program, hereinafter referred to as "DES", and City of Edmonds, hereinafter referred to as the "CLIENT AGENCY", hereby amend the Agreement as follows: The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to authorize the development of the energy services proposal. 1. TERM. The term of the agreement commences April 5, 2018, and ending on December 31, 2021 unless altered or amended as provided herein. 2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the following services, for the following compensation, to Client Agency. a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" and Attachment "C", attached hereto and incorporated herein by reference. Unless otherwise specified, DES shall be responsible for performing all fiscal and program responsibilities as set forth in Attachment "A" and Attachment "C". Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement. 2a.1 City of Edmonds Energy Upgrades / Various Building outlined in the McKinstry Essention, LLC Energy Services Proposal dated May 5, 2020. Project No. 2020-157 2a.2 City of Edmonds WWTP Phase 6 Carbon Recovery outlined in the Ameresco, Inc. Energy Services Proposal dated May 28, 2020. Project No. 2020-793. Interagency Agreement No. K5211 Page] of 3 Packet Pg. 345 10.1.e b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this Agreement for each authorized project. Each Amendment will include a payment schedule for the specific project. Project Management Services (Attachment A): For Project Management Services provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for services based on the total project value per Project Management Fees Schedule set forth in Attachment `B". ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit and Energy Services Proposal, decides not to proceed with an Energy/Utility Conservation project that meets the CLIENT AGENCY's cost effective criteria, then the CLIENT AGENCY will be charged a Termination Fee per Attachment `B". The Termination Fee will be based on the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal prepared by the Energy Services Company (ESCO). iii. Measurement & Verification Services (Attachment C): If measurement and verification services beyond the first three years following the Notice of Commencement of Energy Services are requested by the CLIENT AGENCY, and provided by DES under Attachment "C" of this Agreement, the CLIENT AGENCY will pay DES $2,000.00 annually for each year that monitoring and verification services are provided. c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed, recommended approval, and sent the invoices to the CLIENT AGENCY for payment. 2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $51,600.00. Anticipated billing date for this Amendment is December 31, 2020. Project No. 2020- 157. 2c.2 Energy Project Management Fee for the work described in Section 2a.2 is $298,727.00. Anticipated billing date for this Amendment is December 31, 2021. Project No. 2020-793. The new total Agreement value is $350,327.00. Sections d. through e. terms and conditions of the original Agreement remain in full force and effect. 3. INVOICES; BILLING. a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT AGENCY upon substantial completion of each authorized project, unless a project specified a Special Billing Condition in the Amendment. Substantial completion of the project will include the delivery and acceptance of the notice of commencement of energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the services rendered in performance under this Agreement and shall reflect this Agreement Interagency Agreement No. K5211 Page 2 of 3 Packet Pg. 346 10.1.e and Amendment number. Energy Program will invoice for any remaining services within 60 days of the expiration or termination of this Agreement. b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the Energy Program within 90 days of receipt of properly executed invoice vouchers. The CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an invoice within 90 days. c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall include information as is necessary for Client Agency to determine the exact nature of all expenditures. At a minimum, the invoice shall reference this Agreement and include the following: The date(s) such services were provided Brief description of the services provided Total invoice amount d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically. All sections above have been fully amended and are shown in their entirety. All other terms and conditions of this Agreement remain in full force and effect. The requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated by reference herein. Each party signatory hereto, having first had the opportunity to read this Amendment and discuss the same with independent legal counsel, in execution of this document hereby mutually agree to all terms and conditions contained herein, and as incorporated by reference in the original Agreement. City of Edmonds Title K5211IAAamd2rw Date Department of Enterprise Services Energy Program Roger A. Wigfield, PE Energy Program Manager Title Date Interagency Agreement No. K5211 Page 3 of 3 Packet Pg. 347 10.1.e ATTACHMENT A - OF WORK Energy/Utility Conservation Projects PROJECT MANAGEMENT SERVICES Statewide Energy Performance Contracting Program Energy Program will provide the following project management services for each specific project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment to this Agreement. Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO) consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts. 2. Assist in identifying potential energy/utility conservation measures and estimated cost savings. 3. Negotiate scope of work and fee for ESCO audit of the facility(s). 4. Assist in identifying appropriate project funding sources and assist with obtaining project funding. 5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's Energy Services Proposal. 6. Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals. 7. Provide assistance during the design, construction and commissioning processes. 8. Review and recommend approval of the ESCO's invoice vouchers for payment. 9. Assist with final project acceptance. 10. Provide other services as required to complete a successful energy performance contract. Interagency Agreement No. K5211 Packet Pg. 348 10.1.e ATTACHMENT B - Fee Schedule 2019-21 Interagency Reimbursement Costs for Project Management Fees to Administer Energy/Utility Conservation Projects PROJECT TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION 5,000,001.......6,000,000 .................................. $68,800 ................................ 25,700 4,000,001........ 5,000,000................................... 67,700 ................................ 25,400 3,000,001.......4,000,000 ................................... 66,700 ................................ 25,000 2,000,001.......3,000,000 ................................... 62, 500................................ 23,400 1, 5 00, 001.......2, 000, 000................................... 5 8, 3 00................................ 21,800 1, 000, 001.......1,500,000 ................................... 51, 600................................ 19,300 900,001. ... 1,000,000................................... 43, 800................................ 16,400 800,001......... 900,000................................... 41,300 ................................ 15,400 700,001......... 800,000................................... 3 8,300................................ 14,400 600,001......... 700,000................................... 3 6, 500................................ 13,700 500,001......... 600,000................................... 3 3, 800................................ 12,600 400, 001......... 5 00, 000................................... 3 0, 200................................ 11,300 3 00,001.........400,000 ................................... 25, 800................................ 9,700 200,001 ......... 300,000................................... 20,700 ................................. 7,700 100,001......... 200,000................................... 14,400 ................................. 5,400 50,001......... 100,000..................................... 7, 800................................. 3,500 20,001...........50,000 ..................................... 4,200 ................................. 2,000 The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum DES termination fee is $25,700. 1. These fees cover project management services for energy/utility conservation projects managed by DES's Energy Program. 2. Termination fees cover the selection and project management costs associated with managing the ESCO's investment grade audit and energy service proposal. No termination fee will be charged unless the CLIENT AGENCY decides not to proceed to construction based on an energy services proposal that identifies projects that met the CLIENT AGENCY'S cost effectiveness criteria. 3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT AGENCY decides to proceed with the project then the Agreement will be amended per Attachment B for Project Management Fee. 4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further obligation by the CLIENT AGENCY. Interagency Agreement No. K5211 Rev. 4/5/ 18 Packet Pg. 349 10.1.e ATTACHMENT C - SCOPE OF WORK Energy/Utility Conservation Projects MEASUREMENT & VERIFICATION SERVICES Statewide Energy Performance Contracting Program If requested DES will provide the following measurement and verification services following the Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project: 1. Review the ESCO's annual Measurement and Verification (M&V) report for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and recommend approval of any ESCO invoice vouchers for payment by the Client Agency. 2. Where necessary, review Client Agency facility operations including any changes in operating hours, changes in square footage, additional energy consuming equipment and negotiate changes in baseline energy use with the ESCO and the Client Agency that may impact achieved energy savings. 3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the annual M&V report. Interagency Agreement No. K5211 Packet Pg. 350 10.1.f Request for Contract Contracts Information Attached is the ESP for Project # 2020-793 IAA # K5211 Energy Program - Project Manager Butch Boles Request Date 6/9/2020 Client Agency City of Edmonds WWTP o Client's Main Address (Project Level, not phase of work) 7110 210th Street SW, Edmonds, WA 98020 a ESCO Ameresco N Project Title (Include Phase #, if necessary) Edmonds WWTP Phase 6 Carbon Recovery e Proposal Date 5/28/2020 Last ESP 5/28/2020 - New ESP proposal date TBD vConstruction Period Timeline (Days) 485 o Agreement Period (Days) 485 o Import to B2Gnow for Reporting: [3heck Now a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system: The proposed Carbon Recovery Project (Project) will replace the 30- year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new biosolids gasification system, converting the resultant waste stream — currently ash —to a carbon -rich resource, commonly referred to as 'biochar'. Total Project Costs: ESP page # 13 Total Project Cost from finance table in ESP $ 26,121,040.00 Inclusion Plan Updated: Percentage Goals: Construction Cost $ 16,886,635.00 Minority -owned Business: 0% Construction Bond $ 260,055.00 Woman -owned Business: 0% Contract Amount: $ 17,146,690.00 veteran -owned Business; 0% Contingency: $ 843,621.00 Small/mini/micro Business: 0% O Allotment (part of Contingency): Total Contingency: $ 843,621.00 Add To or Subtract From Contingency: $ 87,736.44 Adjusted Contract Contingency: J g cy: $ 931,357.44 Sales Tax Rate (Percent): 10.4% Construction Sales Tax: $ 1,783,255.76 Construction Cost with Sales Tax: $ 18,929,945.76 Construction Cost with Sales Tax & Contingency: $ 19,861,303.20 Audit $ - Inclusion Plan Updated: Percentage Goals: Apprenticeship Incentive ($1,000-tax auto formula) $ 905.80 Minority -owned Business: 0% d E Design - all $ 1,128,435.00 m Woman -owned Business: 0% N CM $ 921,303.00 Veteran -owned Business: 0% a OH&P $2,763,907.00 Small/mini/micro Business: 0% Subtotal Design, CM, OH&P, & Apprentice Incentive $ 4,814,550.80 Professional Services Subtotal $ 4,814,550.80 Overhead Breakout Total: $1,535,504.00 Professional Services - Sales Tax: $ 500,713.28 Profit Breakout Total: $1,228,403.00 Professional Services - Agreement Total: $ 5,315,264.08 OH&PTotal Balance: $ 2,763,907.00 First Year M&V Costs $ 586,500.00 Note: Indicate here if yearly M&V costs differ Years Two and On M&V Costs $ - M&V Fee Checker $ > Number of Years of M&V 1 Cost Per year #DIV/01 ESCO Initial M&V Invoice Date Invoice until (year) Subtotal M&V Costs: $ 586,500.00 Notes: M&Vyear 1=$6,500/ 6coremedyone year optimization and M&V = $580,000 M&VSales Tax: 1 $ 60p996.00 M&V Services Agreement Total: $ 647,496.00 Energy Program Project Management Fee: $ 296,976.72 Does fee match fee schedule? Y/N Estimated Date for Energy Program Invoicing: 12/31/211 Verify IAA Expiration Date > o0 e`a11 Energy Program M&V Fee (Yrs. 4 and on as cf 12/1/17): $ - Cost per year $ Initial M&V Invoice Date 3/1/20221 Number of Years 1 2 o F_ Guaranteed Maximum Project Cost $ 23,391,361.80 Calculated Total Project Cost $ 26,033,303.56 Maximum Projected Project Cost 26,121,040.00 Estimated Utility Incentives ($) Source: Grant Amount ($)* Source*: p to Client loan from Treasurer (or 3rd party) ($) -Specify Grant Source, such as: Commerce Grant Round 2016 or Federal, etc. Client Capital ($) $ 26,255,016.00 E Guaranteed Electric Savings (in units) 71,736 F kWh Guaranteed Gas Savings (in units) 4,576 INCREASE IN NAT GAS FTherms E Other Guaranteed Savings (in units) 12,875 Type: Gallons of oil Guaranteed Renewable Energy (in units) Type: oAnnual Energy Cost Savings ($) Q. M&V and Case Study Information �a a Client Contact Name Pamela Randolph LU W E-mail Address pamela.randoloh@edmondswa.e Phone # 425-771-0237 ESCO Contact Name I Lonn Inman E-mail Address Iinman((Dameresco.com Phone # 206-708-2947 Q 20-793 City of Edmonds WWTP Request for Contract 06092020 Packet Pg. 351 10.1.g State of Washington ENERGY PROGRAM Department of Enterprise Services INTERAGENCY AMENDMENT IAA No.: K5211 P.O. Box 41476 Project No. 2020-157, 2020-793 Olympia, WA 98504-1476 Amendment No. 2 CITY OF EDMONDS 7110 210th Street SW Date: June 9, 2020 Edmonds, WA 98020 INTERAGENCY AMENDMENT Between CITY OF EDMONDS And WASHINGTON STATE DEPARTMENT OF ENTERPRISE SERVICES The parties to this Amendment, the Department of Enterprise Services, Energy Program, hereinafter referred to as "DES", and City of Edmonds, hereinafter referred to as the "CLIENT AGENCY", hereby amend the Agreement as follows: The purpose of this Amendment is to establish a vehicle for DES to provide future Energy/Utility Conservation Project Management and Monitoring Services to the CLIENT AGENCY and to authorize the development of the energy services proposal. 1. TERM. The term of the agreement commences April 5, 2018, and ending on December 31, 2021 unless altered or amended as provided herein. 2. STATEMENT OF WORK; COMPENSATION. Energy Program shall provide the following services, for the following compensation, to Client Agency. a. SERVICES: DES shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental to the performance of the work set forth in Attachment "A" and Attachment "C", attached hereto and incorporated herein by reference. Unless otherwise specified, DES shall be responsible for performing all fiscal and program responsibilities as set forth in Attachment "A" and Attachment "C". Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement. 2a.1 City of Edmonds Energy Upgrades / Various Building outlined in the McKinstry Essention, LLC Energy Services Proposal dated May 5, 2020. Project No. 2020-157. 2a.2 City of Edmonds WWTP Phase 6 Carbon Recovery outlined in the Ameresco, Inc. Energy Services Proposal dated May 28, 2020. Project No. 2020-793. Interagency Agreement No. K5211 Page] of 3 Packet Pg. 352 10.1.g b. COMPENSATION. Compensation under this Agreement shall be by Amendment to this Agreement for each authorized project. Each Amendment will include a payment schedule for the specific project. Project Management Services (Attachment A): For Project Management Services provided by DES, the CLIENT AGENCY will pay DES a Project Management Fee for services based on the total project value per Project Management Fees Schedule set forth in Attachment `B". ii. Termination Fee: If the CLIENT AGENCY after authorizing an investment grade audit and Energy Services Proposal, decides not to proceed with an Energy/Utility Conservation project that meets the CLIENT AGENCY's cost effective criteria, then the CLIENT AGENCY will be charged a Termination Fee per Attachment `B". The Termination Fee will be based on the estimated Total Project Value outlined in the Energy Audit and Energy Services Proposal prepared by the Energy Services Company (ESCO). iii. Measurement & Verification Services (Attachment C): If measurement and verification services beyond the first three years following the Notice of Commencement of Energy Services are requested by the CLIENT AGENCY, and provided by DES under Attachment "C" of this Agreement, the CLIENT AGENCY will pay DES $2,000.00 annually for each year that monitoring and verification services are provided. c. PAYMENT OF ESCO SERVICES. Compensation for services provided by the ESCO shall be paid directly to the ESCO by the CLIENT AGENCY, after DES has reviewed, recommended approval, and sent the invoices to the CLIENT AGENCY for payment. 2c.1 Energy Project Management Fee for the work described in Section 2a.1 is $51,600.00. Anticipated billing date for this Amendment is December 31, 2020. Project No. 2020- 157. 2c.2 Energy Project Management Fee for the work described in Section 2a.2 is $296,976.72. Anticipated billing date for this Amendment is December 31, 2021. Project No. 2020-793. The new total Agreement value is $348,576.72. Sections d. through e. terms and conditions of the original Agreement remain in full force and effect. 3. INVOICES; BILLING. a. BILLING PROCEDURE. Energy Program shall submit a single invoice to the CLIENT AGENCY upon substantial completion of each authorized project, unless a project specified a Special Billing Condition in the Amendment. Substantial completion of the project will include the delivery and acceptance of the notice of commencement of energy savings issued by the ESCO. Each invoice will clearly indicate that it is for the services rendered in performance under this Agreement and shall reflect this Agreement Interagency Agreement No. K5211 Page 2 of 3 Packet Pg. 353 10.1.g and Amendment number. Energy Program will invoice for any remaining services within 60 days of the expiration or termination of this Agreement. b. PAYMENT PROCEDURE. The CLIENT AGENCY shall pay all invoices received from the Energy Program within 90 days of receipt of properly executed invoice vouchers. The CLIENT AGENCY shall notify DES in writing if the CLIENT AGENCY cannot pay an invoice within 90 days. c. BILLING DETAIL. Each invoice submitted to Client Agency by Energy Program shall include information as is necessary for Client Agency to determine the exact nature of all expenditures. At a minimum, the invoice shall reference this Agreement and include the following: The date(s) such services were provided Brief description of the services provided Total invoice amount d. BILLING ADDRESS. Invoices shall be delivered to Client Agency electronically. All sections above have been fully amended and are shown in their entirety. All other terms and conditions of this Agreement remain in full force and effect. The requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated by reference herein. Each party signatory hereto, having first had the opportunity to read this Amendment and discuss the same with independent legal counsel, in execution of this document hereby mutually agree to all terms and conditions contained herein, and as incorporated by reference in the original Agreement. City of Edmonds Title K5211IAAamd2rw Date Department of Enterprise Services Energy Program Roger A. Wigfield, PE Energy Program Manager Title Date Interagency Agreement No. K5211 Page 3 of 3 Packet Pg. 354 10.1.g ATTACHMENT A - OF WORK Energy/Utility Conservation Projects PROJECT MANAGEMENT SERVICES Statewide Energy Performance Contracting Program Energy Program will provide the following project management services for each specific project for the CLIENT AGENCY. Each individual project shall be authorized by Amendment to this Agreement. Assist the CLIENT AGENCY in the selection of an Energy Service Company (ESCO) consistent with the requirements of RCW 39.35A for local governments; or 39.35C for state agencies and school districts. 2. Assist in identifying potential energy/utility conservation measures and estimated cost savings. 3. Negotiate scope of work and fee for ESCO audit of the facility(s). 4. Assist in identifying appropriate project funding sources and assist with obtaining project funding. 5. Assist in negotiating the technical, financial and legal issues associated with the ESCO's Energy Services Proposal. 6. Review and recommend approval of ESCO energy/utility audits and Energy Services Proposals. 7. Provide assistance during the design, construction and commissioning processes. 8. Review and recommend approval of the ESCO's invoice vouchers for payment. 9. Assist with final project acceptance. 10. Provide other services as required to complete a successful energy performance contract. Interagency Agreement No. K5211 Packet Pg. 355 10.1.g ATTACHMENT B - Fee Schedule 2019-21 Interagency Reimbursement Costs for Project Management Fees to Administer Energy/Utility Conservation Projects PROJECT TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION 5,000,001.......6,000,000 .................................. $68,800 ................................ 25,700 4,000,001........ 5,000,000................................... 67,700 ................................ 25,400 3,000,001.......4,000,000 ................................... 66,700 ................................ 25,000 2,000,001.......3,000,000 ................................... 62, 500................................ 23,400 1, 5 00, 001.......2, 000, 000................................... 5 8, 3 00................................ 21,800 1, 000, 001.......1,500,000 ................................... 51, 600................................ 19,300 900,001. ... 1,000,000................................... 43, 800................................ 16,400 800,001......... 900,000................................... 41,300 ................................ 15,400 700,001......... 800,000................................... 3 8,300................................ 14,400 600,001......... 700,000................................... 3 6, 500................................ 13,700 500,001......... 600,000................................... 3 3, 800................................ 12,600 400, 001......... 5 00, 000................................... 3 0, 200................................ 11,300 3 00,001.........400,000 ................................... 25, 800................................ 9,700 200,001 ......... 300,000................................... 20,700 ................................. 7,700 100,001......... 200,000................................... 14,400 ................................. 5,400 50,001......... 100,000..................................... 7, 800................................. 3,500 20,001...........50,000 ..................................... 4,200 ................................. 2,000 The project management fee on projects over $6,000,000 is 1.15% of the project cost. The maximum DES termination fee is $25,700. 1. These fees cover project management services for energy/utility conservation projects managed by DES's Energy Program. 2. Termination fees cover the selection and project management costs associated with managing the ESCO's investment grade audit and energy service proposal. No termination fee will be charged unless the CLIENT AGENCY decides not to proceed to construction based on an energy services proposal that identifies projects that met the CLIENT AGENCY'S cost effectiveness criteria. 3. If the project meets the CLIENT AGENCY's cost effectiveness criteria and the CLIENT AGENCY decides not to move forward with a project, then the CLIENT AGENCY will be invoiced per Attachment B Termination or $25,700.00 whichever is less. If the CLIENT AGENCY decides to proceed with the project then the Agreement will be amended per Attachment B for Project Management Fee. 4. If the audit fails to produce a project that meets the CLIENT AGENCY's established Cost Effectiveness Criteria, then there is no cost to the CLIENT AGENCY and no further obligation by the CLIENT AGENCY. Interagency Agreement No. K5211 Rev. 4/5/ 18 Packet Pg. 356 10.1.g ATTACHMENT C - SCOPE OF WORK Energy/Utility Conservation Projects MEASUREMENT & VERIFICATION SERVICES Statewide Energy Performance Contracting Program If requested DES will provide the following measurement and verification services following the Notice of Commencement of Energy Savings by the ESCO for the specific Client Agency project: 1. Review the ESCO's annual Measurement and Verification (M&V) report for completeness and accuracy. Review any ESCO guarantee compared to reported results and resolve differences, if needed. Review and recommend approval of any ESCO invoice vouchers for payment by the Client Agency. 2. Where necessary, review Client Agency facility operations including any changes in operating hours, changes in square footage, additional energy consuming equipment and negotiate changes in baseline energy use with the ESCO and the Client Agency that may impact achieved energy savings. 3. Attend a meeting or meetings with the Client Agency and the ESCO to review and discuss the annual M&V report. Interagency Agreement No. K5211 Packet Pg. 357 10.1.h Request tor Contract Contracts Information Attached is the ESP for Project # 2020-793 IAA # K5211 Energy Program - Project Manager Butch Boles Request Date 6/9/2020 Client Agency City of Edmonds WWTP c Client's Main Address (Project Level, not phase of work) 7110 210th Street SW, Edmonds, WA 98020 AL ESCO Ameresco Project Title (Include Phase #, if necessary) Edmonds WWTP Phase 6 Carbon Recovery Proposal Date 5/28/2020 Last ESP 5/28/2020 - New ESP proposal date TBD Construction Period Timeline (Days) 485 'o Agreement Period (Days) 485 ii Import to B2Gnow for Reporting: ❑ check Now a) ECM -PROJECT B: Replace existing SSI with Ecoremedy Gasification system: The proposed Carbon Recovery Project (Project) will replace the 30- year old sewage sludge incinerator (SSI) at the City of Edmonds' (Edmonds) wastewater treatment plant (WWTP) with a new basolids gasification system, converting the resultant waste stream — currently ash — to a carbon -rich resource, commonly referred to as'biochar . Total Project Costs: ESP page # 13 Total Project Cost from finance table in ESP $ 26,121,040.00 Inclusion Plan Updated: Percentage Goals: Construction Cost $ 16,886,635.00 Minority -owned Business: 0% Construction Bond $ 260,055.00 Woman -owned Business: 0% Contract Amount: $ 17,146,690.00 veteran -owned Business: 0% Contingency: $ 843,621.00 Small/mini/micro Business: 0% 0 Allotment (part of Contingency): Total Contingency: $ 843,621.00 Add To or Subtract From Contingency: $ 87,736.44 Adjusted Contract Contingency: $ 931,357.44 Sales Tax Rate (Percent): 10.4% Construction Sales Tax: $ 1,783,255.76 Construction Cost with Sales Tax: $ 18,929,945.76 Construction Cost with Sales Tax & Contingency: $ 19,861,303.20 Audit $ - Inclusion Plan Updated., Percentage Goals: Apprenticeship Incentive ($1,000-tax auto formula) $ 905.80 1 minority -owned Business: 0% E Design - all $ 1,128,435.00 Woman -owned Business, 0% d CM $ 921,303.00 veteran -owned Business: 0% Q OH&P $2,763,907.00 Small/mini/micro Business: 0% Subtotal Design, CM, OH&P, & Apprentice Incentive $ 4,814,550.80 Professional Services Subtotal $ 4,814,550.80 Overhead Breakout Total: $1,535,504.00 Professional Services - Sales Tax: $ 500,713.28 Profit Breakout Total: $1,228,403.00 Professional Services - Agreement Total: $ 5,315,264.08 OH&P Total Balance: $ 2,763,907.00 First Year M&V Costs $ 586,500.00 Note: Indicostscate here if yearly differ Years Two and On M&V Costs $ - M&V Fee Checker $ > Number of Years of M&V 1 cost Per year #Div/o! °g ESCO Initial M&V Invoice Date Invoice until (year) S u btota I M &V Costs: 586,500.00 Notes: M&Vyear l=$6,500/ Ecoremedy oneyear optimization and M&V = $580,000 M&VSales Tax: 60,996.00 M&V Services Agreement Total: 647,496,00 Energy Program Project Management Fee: $ 296,976.72 Does fee match fee schedule? Y/N Estimated Date for Energy Program Invoicing: 12/31/211 verify IAA Expiration Date Note: To show formulas, click on the Formula Tab and Select "Show Formulas" in the Formula Auditing Group. This toggles on and off -Note: This address is for the main project facility not each individual facility -Note: it's important to provide your CS with a Title that's descriptive in order to identify it easily. (See example) Title Format Example: SCC - Phase 1- Broadway Edison Soffit Upgrades Standard Goals bE5 Agency Projects All Other Projects 12% 10% 8% 6% 5% 5% 5% 5% C32 will auto add the $1,000 less the taxed amount. Tax is picked on in C38 $ 19,773,566.76 8530 Packet Pg. 358 1O.1.h > Energy Program M&V Fee (Yrs. 4 and on as oj12/1117): $ Cost per year Is 2a Initial M&V Invoice Date 3/1/20221 NumberofYears 1 2 v c Guaranteed Maximum Project Cost 23,391,361.80 Calculated Total Project Cost $ 26,033,303.56 Maximum Projected Project Cost ZbJz1,040.00 Estimated Utility Incentives ($) Source: Grant Amount ($)* Source*: 0 p m Client loan from Treasurer or 3rd art ( party) ($) `Specify Grant Source, such as: Commerce Grant Round 2016 or Federal, etc. Client Capital ($) $ 26,255,016.00 E Guaranteed Electric Savings (in units) 71,736 F kWh w c Guaranteed Gas Savings (in units) 4,576 INCREASE IN NAT GAS FTherms E Other Guaranteed Savings (in units) 12,875 Type: Gallons of oil E Guaranteed Renewable Energy (in units) Type: p Annual Energy Cost Savings ($) Q. T M&V and Case Study Information m Client Contact Name IPamela Randolph W E-mail Address amela.randol h edmondswa. Phone # 425-771-0237 ESCO Contact Name I Lorin Inman E-mail Address Iinman(o)ameresco.com Phone # 206-708-2947 Instructions 1) The "Total Project Cost from finance table in ESP" (Line 16) - is the total maximum project cost and includes tax, energy program fee, and M&V costs (both ESCO and ours). 2) The "Adjusted Contract Contingency" (line 24) - contains the amount that is either added to or subtracted from "Total Contingency" (line 22) so that the CS can balance to the bottom -line on the finance table (the total project cost) . 3) The "Request Date" (cell D6) - is the date you complete the form and submit it to the CS; it is for tracking purposes. 4) Construction Period Timeline Days" (cell CII) - is the number of days identified in the ESP; do not add additional days. 5) Estimated Date for Energy Program Invoice (line 48) - is substantial completion. 6) Energy Program M&V Fee (Line 49) If there is more than one year of M&V, please be sure to have the ESCO include our M&V fee. It should not be included in the "Energy Program Project Management Fee"(line 47) .If the ESCO's M&V cost is not the same for each year, make a note below "Cost 7) Does fee match fee schedule? Y/ N (cell E47) - Enter Y or N in cell D48 -This indicates to the CS that you have check the fee. One place to look to see if you have errors is the "Add to or Subtract from Contingency" (line 23). If this value is large (either positive or negative), you may not have input the project costs correctly. Another place to look is the "Calculated Total Project Cost" (line 45) and compare it to the "Actual Total Project Cost" (line 46) they may not match but should be close. 8530 Packet Pg. 359 10.1.i ENERGY SERVICES AUTHORIZATION NO.2020-793 A (1) Energy Professional Services Agreement City of Edmonds Edmonds WWTP Phase 6 Carbon Recovery June 9, 2020 MASTER ENERGY SERVICES AGREEMENT NO. 2019-179 A (1) The Owner and the Energy Services Company (ESCO) named below do hereby enter into this Authorization under terms described in the following sections: Authorization to Proceed Project Conditions Compensation for Energy Services I. AUTHORIZATION TO PROCEED: Energy Services Company: Ameresco, Inc. 222 Williams Ave. South, Suite 100 Renton, WA 98057 Telephone No. (206) 708-2830 E-Mail emartino(&,,ameresco.com Owner: City of Edmonds acting through the Department of Enterprise Services Energy Program PO Box 41476 Olympia, WA 98504 By By Name Name William J. Frare, PE Title Title Assistant Director Date Date State of Washington Contractor's License No. State of Washington Revenue Registration No. Federal Tax Identification No. MWBE Certification No. AMEREI*004PZ 602 062 980 04-3512838 II. COMPENSATION FOR ENERGY SERVICES: COMPENSATION Basic Services Current New Previous Energy Audit and Energy Services Proposal $ 0.00 $ 0.00 $ 0.00 Design $ 1,128,435.00 $ 1,128,435.00 $ 0.00 Apprenticeship Incentive $ 905.80 $ 905.80 $ 0.00 Construction Management $ 921,303.00 $ 921,303.00 $ 0.00 Overhead and Profit $ 2,763,907.00 $ 2,763,907.00 $ 0.00 Grand Total Plus WSST as applicable) $ 4,814,550.80 $ 4,814,550.80 $ 0.00 Value of this Agreement = $4,814,550.80 (Plus Washington State Sales Tax) a Authorization No. 2020-793 A (1) Page 1 of 2 Packet Pg. 360 10.1.i III. PROJECT CONDITIONS: The Project Conditions contained in the Master Energy Services Agreement will be used unless specifically changed herein. The cost effectiveness criteria for this project are per the Ameresco, Inc. proposal dated May 28, 2020. IV. SCOPE OF WORK: Energy efficiency measures under Contract No. 2020-793 G (1-1) will include renovation of City of Edmonds Wastewater Treatment Plant (WWTP), including any and all necessary ancillary equipment. The ESCO will perform a detailed engineering design as needed to obtain Owner review and approval of the proposed systems and to obtain bids as required. The ESCO will provide construction management, as -built drawings, and O&M manuals. All work is per the City of Edmonds Energy Services Proposal dated May 28, 2020. This includes the transfer of funds from the Detailed Investment Grade Energy Audit & Energy Services Proposal Agreement to this Energy Professional Services Agreement. V. SCHEDULE FOR COMPLETION Final completion within 485 calendar days after Authorization to Proceed. 2020793Aagrrw Authorization No. 2020-793 A (1) Page 2 of 2 Packet Pg. 361 10.1.j MEASUREMENT & VERIFICATION (M&V) AUTHORIZATION No. 2020-793 B (2) City of Edmonds Edmonds WWTP Phase 6 Carbon Recovery June 9, 2020 MASTER ENERGY SERVICES AGREEMENT NO. 2019-179 A (1) The Owner and the Energy Services Company (ESCO) named below do hereby enter into an Agreement under terms described in the following sections: Authorization to Proceed Scope of Work Compensation Schedule Compensation for M&V Services Project Conditions Schedule for M&V Services I. AUTHORIZATION TO PROCEED: Energy Services Company: Ameresco, Inc. 222 Williams Ave. South, Suite 100 Renton, WA 98057 Telephone No. (206) 708-2830 E-Mail Address emartino&ameresco.com Owner: City of Edmonds acting through the Department of Enterprise Services Energy Program PO Box 41476 Olympia, WA 98504 By By Name Name Roger A. Wigfield, PE Title Title Energy Program Manager Date Date State of Washington Contractor's License No. WA Revenue Registration No. Federal Tax Identification No. MWBE Certification No. II. COMPENSATION SCHEDULE: AMEREI*004PZ 602 062 980 04-3512838 Total Services being provided under this Agreement: Services Compensation New Measurement and Verification Services Year 1 $ 586,500.00 Grand Total(plus WSST as applicable) $ 586,500.00 Authorization No. 2020-793 B (2) Page 1 of 2 a� m M O� O N O N a 0 E a Packet Pg. 362 III. PROJECT CONDITIONS: The Project Conditions contained in the Master Energy Services Agreement will be used unless specifically changed herein. Specifically, after the project is constructed and the Notice of Commencement of Energy Cost Savings (LACES) has been issued, the Measurement and Verification (M&V) period begins. The guarantee of savings by the ESCO shall remain in effect for the term of the M&V Agreement. IV. SCOPE OF WORK: Provide M&V reporting for one year starting immediately after Owner acceptance of the NCES for the Edmonds WWTP Phase 6 Carbon Recovery, 020-793 G (1-1), per the City of Edmonds Energy Services Proposal dated May 28, 2020. The ESCO shall submit within sixty (60) days of the end of the annual M&V period, an M&V report consistent with the M&V procedures described in the ESCO's approved Energy Services Proposal (ESP). The M&V report shall describe the energy savings and equipment performance for the previous twelve-month period. The M&V report shall be consistent with and incorporate relevant data described in the ESCO energy audit, ESP and the project's Energy Services Authorization. Utility bill reporting, if appropriate, shall include reporting of current billing utility units compared to the baseline use both in tabular and graphic form, for the previous 12 months. Relevant data and calculations will support the conclusions and findings of the M&V report. It is understood that the ESCO and the Owner have agreed that the International Performance Measurement & Verification Protocol, will be used as a reference for the M&V report should there be questions or disagreements on the form or content of the report. V. COMPENSATION FOR M&V SERVICES: The Owner shall reimburse the ESCO annually, in accordance with the M&V fee schedule included in the original ESP or as agreed to under a separate proposal for ongoing M&V services. The total compensation for M&V services shall be $586,500.00, from the guaranteed savings for the M&V services. The M&V fee shall be paid to the ESCO within sixty (60) days following acceptance of the M&V report. Payment to the ESCO shall be contingent upon the Owner's acceptance of the ESCO's M&V report. The ESCO's M&V report shall be considered accepted 30 days after its submission; unless the ESCO is notified in writing that the report has been rejected. VI. SCHEDULE FOR M&V SERVICES: M&V Services shall start immediately after Owner acceptance of the NCES and will run for one year plus 60 days for final report preparation, unless this Authorization is amended earlier to add additional years of M&V services. The amendment shall be based upon a proposal by the ESCO for ongoing M&V services. The proposal shall indicate the length of the guarantee period and the cost of required annual M&V reporting. 2020793Bagrnv Authorization No. 2020-793 B (2) Page 2 of 2 Packet Pg. 363 10.1.k STATE OF WASHINGTON DEPARTMENT OF ENTERPRISE SERVICES 1500 Jefferson St. SE, Olympia, WA 98501 PO Box 41476, Olympia, WA 98504-1476 June 9, 2020 TO: Pamela Randolph, City of Edmonds FROM: Rachel Walters, Contracts Specialist, (360) 407-8029 RE Agreement No. 2020-793 A (1) M&V Agreement No. 2020-793 B (2) Contract No. 2020-793 G (1-1) IAA No. K5211 Ameresco, Inc. SUBJECT: Funding Approval The Dept. of Enterprise Services (DES), Energy Program, requires funding approval for the above referenced contract documents. The amount required is as follows (see page 2 for funding detail): ESCO Professional Services Total $ 5,315,264.08 ESCO Measurement and Verification Total $ 647,496.00 ESCO Construction Total $19,861,303.20 DES Energy Program Project Management Services Total (IAA) $ 296,976.72 Total Funding $26,121,040.00 In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the DES Energy Program that the above identified funds are appropriated, allotted or that funding will be obtained from other sources available to the using client/agency. The using/client agency bears the liability for any issues related to the funding for this project By Name / Title Date Please sign and return this form to E&AS. If you have any questions, please call me. Packet Pg. 364 10.1.k Agreement No. 2020-793 A (1) M&V Agreement No. 2020-793 B (2) Contract No. 2020-793 G (1-1) Funding Approval Detail ESCO Professional Services Design and Implementation of Energy Conservation Measures $ 4,813,645.00 Apprenticeship Incentive $ 905.80 Sales Tax (10.4%) $ 500,713.28 Total $ 5,315,264.08 ESCO Measurement and Verification First Year Measurement & Verification $ 586,500.00 Sales Tax (10.5%) $ 60,996.00 Total $ 647,496.00 ESCO Construction ESCO Contract Amount $ 17,146,690.00 Sales Tax (10.4%) $ 1,783,255.76 Contingency Amount with Tax) $ 931,357.44 Total $ 19,861,303.20 DES Energy Program Project Management Services Project Management Fee from IAA No. K5211, Amendment No. 2 $ 296,976.72 Total $ 296,976.72 Note: Items and dollar values shown in a lighter color shade have been approved via previous funding authorizations and are shown for informational purposes only. 2020793GconFundrw Packet Pg. 365 STATE OF WASHINGTON DEPARTMENT OF ENTERPRISE SERVICES 1500 Jefferson St. SE, Olympia, WA 98501 PO Box 41476, Olympia, WA 98504-1476 June 9, 2020 ESCO Contractor ESCO Contract No. Description Client Agency RETAINAGE INVESTMENT Ameresco, Inc. 2020-793 G (1-1) Edmonds WWTP Phase 6 Carbon Recovery City of Edmonds Pursuant to R.C.W. 60.28, you are required to exercise your option, IN WRITING, on whether or not monies reserved from the amounts due you on the above contract shall be placed in escrow. You are therefore directed to complete and return this form with the signed copy of the above contract to the Energy Program. Should you desire to have the retained monies invested, it will then be necessary that you enter into an escrow agreement with a bank, trust or savings and loan company, and the above Client Agency. This form will be transmitted to the Client Agency for further action in preparing the escrow agreement. ENERGY SERVICES CONTRACTOR'S OPTION I do not request retainage on the above contract to be invested. I hereby request retainage on the above contract be invested. I hereby request retainage on the above contract be invested and converted into bonds and sureties. Signature Title Date Packet Pg. 366 ESCO Contract No. 2020-793 G (1-1) Project Edmonds WWTP Phase 6 Carbon Recovery Agency City of Edmonds Date June 9.2020 STATE OF WASHINGTON ENERGY SERVICE COMPANY (ESCO) CONSTRUCTION CONTRACT For the DEPT. OF ENTERPRISE SERVICES, ENERGY PROGRAM This Energy Service Company (ESCO) Construction Contract, made and entered into this 1st day of June, 2020, shall be the agreed basis of performing the following work by and between the State of Washington, City of Edmonds acting through the Department of Enterprise Services, Energy Program, hereinafter referred to as the Owner, and Ameresco, Inc. 222 Williams Ave. South, Suite 100 Renton, WA 98057 Telephone (206) 708-2830 E-mail emartinogameresco.com hereinafter referred to as the ESCO or Contractor. WITNESSETH: Whereas the parties hereto have mutually covenanted and by these presents do covenant and agree with each other as follows: FIRST: The said ESCO agrees to furnish all permits, material, labor, tools, equipment, apparatus, facilities, etc., necessary to perform and complete in a workmanship like manner the work called for in the attached Scope of Work, Energy Services Proposal dated May 28, 2020, for: Energy Services Authorization No. 2020-793 A (1) Master Energy Services Agreement No. 2019-179 A (1) Audits and Proposals for this project were prepared by the ESCO according to the terms of the Contract Documents which include, but are not limited to, the Master Energy Services Agreement, Energy Services Authorization(s), the accepted Proposal, General Conditions for Washington State Energy Savings Performance Contracting, Addenda, Specifications, Drawings, Bond, and this Construction Contract. SECOND: Time of Completion: The work to be performed under this contract shall commence as soon as the ESCO has been officially notified to proceed and shall be substantially complete within 485 consecutive calendar days after the date of Notice to Proceed. THIRD: The apprenticeship labor hours required for this project are 15% of the total labor hours. The undersigned agrees to utilize this level of apprentice participation. A monetary incentive of $1,000 will be paid to the contractor meeting the apprentice utilization requirement. A monetary penalty will be applied to the contractor failing to meet the utilization requirement and failing to demonstrate a Good Faith Effort. The penalty will be applied to every hour of short -fall of the ESCO Construction Contract No.2020-793 G (1-1) Page 1 of 3 Packet Pg. 367 minimum number of required apprentice hours using the applicable published wage of a Step 1 apprentice laborer. The penalty will not exceed five percent (5%) of the total Contract Sum. Voluntary workforce diversity goals for this apprentice participation are identified in the General Conditions for Washington State Energy Savings Performance Contracting. FOURTH: In consideration of the Performance of the Work, herein contained on the part of the ESCO, the Owner hereby agrees to pay the ESCO for said work completed according to the Contract Documents, for not more than the sum of $17,146,690.00, plus 10.4% state sales tax consisting of the following: ESCO Contract Cost $17,146,690.00 The ESCO shall bond this contract in accordance with Section 2.04 of the General Conditions for Washington State Energy Savings Performance Contracting. The construction value plus contingency is a guaranteed maximum not -to -exceed cost and final payment to the ESCO shall be reconciled to reflect the actual installed cost provided it does not exceed the guaranteed maximum cost. FIFTH: ESCO payments to subcontractors and materialmen shall not be contingent upon the ESCO receiving payment from the Owner. Unless otherwise agreed upon, payment to the ESCO shall be made only after completion of the energy efficiency measure(s) and the ESCO has issued a Notice of Commencement of Energy Savings and the Owner has accepted such Notice. SIXTH: Consistent with RCW 39.12.120, ESCO and its subcontractors shall keep accurate payroll records for three years from the date of acceptance of the project and file a copy of its certified payroll records using the Department of Labor and Industries' online system at least once per month. If the Department of Labor and Industries' online system is not used, a contractor, subcontractor, or employer shall file a copy of its certified payroll records directly with the Department of Labor and Industries at least once per month in a format approved by the Department of Labor and Industries. A contractor, subcontractor, or employer's noncompliance with this section constitutes a violation or RCW 39.12.050. IN WITNESS WHEREOF: The said Department of Enterprise Services, Energy Program, has caused this ESCO Construction Contract to be subscribed in its behalf, and the said ESCO has signed this ESCO Construction Contract the day and year first above written. ESCO: Owner: Ameresco, Inc. City of Edmonds acting through the Department of Enterprise Services Energy Program By By Name Name William J Frare, PE Title Title Assistant Director Date Date WA State Contractor's License No. AMEREI*004PZ Federal Tax ID No. 04-3512838 UBI Number 602 062 980 MWBE Certification No. ESCO Construction Contract No.2020-793 G (1-1) Page 2 of 3 Packet Pg. 368 June 9, 2020 SCOPE OF WORK ESCO Contract No. 2020-793 G (1-1) Edmonds WWTP Phase 6 Carbon Recovery City of Edmonds Furnish and install the energy efficiency measures, including any and all necessary ancillary equipment, as described in the City of Edmonds Energy Services Proposal dated May 28, 2020. 2020793Gconrw ESCO Construction Contract No.2020-793 G (1-1) Page 3 of 3 Packet Pg. 369 10.1.m These projects have been completed in partnership With: AMERESCO Green * Clean ; Sustainable WV ishingtun State Department of Enterprise Services Waste Water Treatment Plant Incinerator Replacement Project CITY COUNCIL PRESENTATION JUNE 2ND, 2020 Packet Pg. 370 •uf — PLANT ENERGY AND COST TRENDS 400,000 300,000 z00,000 100,000 Energy usage & demand trending downward, while costs are trending upward due to RDC charges and rate increases Do Nothing Case iiiiiiiiiiiiiii�RDC kW Costs kWh Costs —kWh 0 ESCO Phases 23.5% reduction in energy consumption 47% reduction in total energy cost These projects have been completed in 10.1.m EE Green • Cletin • Sutd iwb}e vkbsFirml Slain baputh ..o= Enterprise Service' 3: O N O N I O I ti O U U r v AD 0 L a s� m 0 U m 0 L U 06 c m E M U 0 a m L 0 L CD :_ U CD a a Packet Pg. 371 CITY COUNCIL OVERSIGHT - These projects have been completed in 10.1.m EE SCO Gre en • Cleun • Su itdhiwbbe Y6inF4o Swe❑cput-K t.-Y � F- ILwpdr SICi TI ! o PATH TO SUSTAINABILITYCD " NI • August 2014: Staff laid out a long-term plan in a presentation titled "Putting it all Together". The long- of term plan included a staged approach outlining a pathway for this next project. AD • After successful completion of Phase 3, 4, and 5 energy projects, in 2017 we approached City Council with the Phase 6 project which outlined the necessity of replacing the biosolids incinerator o • After completion of an RFQ process and the development of a shortlist of promising options, City o Council authorized funding for the design of the WWTP Phase 6 Energy Conservation -Carbon Recovery Project in the 2019 budget. This work was focused on a Pyrolysis -only technology provided06 by Bioforcetech (Project A). After considerable evaluation several difficulties arose in further developing this alternative Q L • In early 2020, the project team began development of a competing but similar technology produced by Ecoremedy (Project B). Project B can reduce construction cost significantly, does not require a new building, also provides significant carbon recovery, and reduces the environmental impact of the odor CD control system. We are now recommending Project B as the right fit for Edmonds. a Packet Pg. 372 PROJECT DRIVERS AMERESCO4 Green . Cletin . Sum shiAk- YbS rirml Glen Ocputh ..o= � Enbupr156 SeMce. 3: a 0 N O N I 0 I- Q U • Equipment has high O&M cost in terms of electrical usage, disposal costs, operations staffing, repair & maintenance and emission controls — approx. $1,000,000/year a • The equipment is currently operating significantly beyond its useful life expectancy — in operation 30 years O • The equipment was installed at a time when the need to reduce energy and promote the reuse of bi-product was the not a focus. 0 L • Regulatory burden has significantly increased with the new sludge incinerator regulations under 40CFR Part 06 60 Subpart O. E • § 60.150 states compliance with new emissions standards must be met... "When the cumulative cost of the changes over the life of the unit exceeds 50 percent of the original cost of building and installing the unit (not L including the cost of land) updated to current costs. " ,r E M a a Packet Pg. 373 REGULATORY TRIGGER FOR REPLACEMENT These projects have been completed in 10.1.m AMERE SCO Gre en • Cleun • Su itdhiwbbe YbS rirml Glen Ocputh ..o= � EnM#uprise Service. 3: 0 N O N I 0 ti I 0 U U r v AD 0 L a • Must meet New Source Performance Standards for air emissions (USEPA) at the point where total investments in an existing, grandfathered original cost after factoring in inflation incinerator (Edmonds) exceed 50% of its *Analysis of Edmonds WWTP Incinerator repair & maintenance history shows we are 43% at this time • Spreadsheet calculations for this requirement are attached in agenda packet r- 0 L nearing 06 E L 0 L U C Y E V a r r Q Packet Pg. 374 BASIC OPTIONS AVAILABLE FOR REPLACEMENT a 0 N O N I o_ • Build conventional digesters followed by production of EQ Biosolids for land application U • Most common current approach U • Edmonds does not have space for digesters on site a. • Any expansion of our footprint in downtown would be very difficult > 0 • Likely the most expensive option o • Wintertime management of land application systems 06 • Long-term costs of hauling and possibly storage are very high and energy intensive E • Does not address PFAS residues M L 0 • Replace with a new incinerator • Appeared to be the second most expensive option after our initial screening; • Does not measurably improve environmental performance including Carbon footprint a • Regulations on incineration may well continue to get more stringent a Packet Pg. 375 BASIC OPTIONS AVAILABLE • Pyrolysis/Gasification options - Can produce a range of useable end products • More energy efficient • Reduce carbon emissions • These approaches have been commercially available for many years These projects have been completed in 10.1.m AMERESCO Green • Cleun • Su itdhiwbbe YbS rirml Glen Ocputh ..o= � 0 N O N I O I 0 U U AD aL m O CD • Most installations in this Country have been for organic wastes like agricultural manures, wood chips and other feedstocks. Examples using Municipal biosolids are limited to 2 but are growing more are in development. 06 as several L 0 L .0 Y E V a r r Q Packet Pg. 376 r CITY STAFF RECOMMENDATION - PROJECT B These projects have been completed in L. rf, 10.1.m -�y AMERESCO Green • CIedn • SLg�iaiiidbbe Y6inF4o Swe❑cput-K t.o' � Enterprisea TI . a� O N O N I O I- Q U U r v 0 L. a q r c m E M v Q. m L 0 L .0 C ",` r � Q Packet Pg. 377 Utilities Utilities Odor Control Chemicals Polymer Screenings Labor Annual Maintenance Regulatory Hauling Sub Total All Costs $/yr Existing Incinerator (Baseline) 163,5( $47,7( $160,0( ti $32 1,7: $36,000 $991P193 Project A Pyro lys Is e ntrisys $153,47 $74,8: $160,0( $24,0( $333, ; $52,0( $120,0( $o $957p575 Project B Gasification Ecorernedy $126,66 $3�0( $56,0( h $333, ; $35�0( $60,0( $36�000 $649P946 Unit r a 0 Total $ f yr N 0 ti 0 U U Total $/yr AD L. a Total $ f yr O CD Tota I $/yr 0 L U Zti Total $/yr E Total $/yr o L .0 Total $/yr `. E Total $/yr a To t a I =]ralcket Pg. 378 BENEFITS OF PROJECT B - PYROLYSIS/GASIFICATION • Most flexible, efficient, and affordable approach to implement and the lowest operational costs. • Produces an environmentally —friendly end product (biochar) while generating its own thermal conversion from the biosolids. This will move the City closer to achieving the goals established in Resolution 1389 No acidic side stream or hazardous waste is produced • Biochar will likely be land applied in eastern WA. We will also look for sites in Western Washington Ecoremedy successful biomass projects These projects have been completed in 10.1.m AME E Green- Cletin . Su itdhiwU%- YkbsFirmlSlain baputh ..o= � N O N I O I* -I O U U .o L a 0 Australia v 1 d I c r r Q U ad PA = d E 0 0 E 0 a Packet Pg. 379 APPROXIMATE FINANCIAL IMPACTS All numbers are Estimates only at this point Includes all sales taxes Bond Insurance is not needed Interest rates could increase or decrease prior to sale of bonds We could evaluate using levelized IDS or a debt service wrap These projects have been cornpletsd in 10.1.m AMERESCO Greed • Cledii • G USAdllwEke YbS rirgtol Glee bapaq .. o= r fnMtSerprise Services 3: o— N 0 N ti I 0 ti I 0 U U L a 0 0 0 U 06 0 Final arrangement could include our partners as well but wouldn't change Edmond's numbers Edmonds Partners Shares MTLK 23.174 % Ronald 9.488 % OVWSD 16.551 % Packet Pg. 380 APPROXIMATE FINANCIAL IMPACTS Project Cost Edmonds share @ 50.787% Debt Service Reserves Issuance Costs Total Bonds Insurance Average Annual Debt Service 2020 Projected Rate Revenue (approved 2020 budget) New Rate Revenue Needed/Projected 2020 Rate Revenue $26,121,250 $13,266,000 $899,348 $220,920 $14,386,284 $0 $898,203 +10% UT = $988,023 $12,873,846 $$988,073/$121873,846 = 7.67%* These projecft have been cornpletsd in E! 10.1.m A1EFEC Green • Cledii • G USAdllwEke Y4S�hinF4o-n$Isle❑eFo�tr-Krto' � IL 0 N O N ti I 0 ti O U U r rJ L. IL 0 0 0 U 0 E CL 0 L Y L 0 0 E a Packet Pg. 381 These projects have been cornpletsd in 10.1.m AMERE Greed • Cledii • G USAdllwEke YbS rirgtol Glee bapaq .. o= r fnMtSerprise Services 3: APPROXIMATE FINANCIAL IMPACTS The Project team estimates savings of $341,247/yr. in O&M Edmonds share of that varies but averages approx. 47% or $160,386 Net Edmonds cost increase = $988,073 - $160,386 = $827,687 or 6.43% 06 Single Family Residential would increase from $45.84/mo. to $48.78 or $2.95/mo. CL 0 L Y L .0 E V Q Packet Pg. 382 d ACTION - NEXT STEPS These projects have been completed in 10.1.m AMERE SCO Gre en • Cleun • Su itdhiwbbe YbS rirml Glen Ocputh ..o= � N O N I 0 ti I 0 U U *At the end of this optional Public Hearing, public comment will be closed. .o L. a. Council will then discuss the input received and entertain taking the following action: r- • Authorizing the Mayor to sign all necessary documents between the City and the Department of Enterprise Systems to deliver this project for the Guaranteed06 Maximum Cost of $26,121, 040. •Further Council action in 2020 will likely include selling revenue bonds to support the project. L 0 E a a Packet Pg. 383 2020 Bonds: 20 Year, Level Debt Service, 2.39% 1U.1.m $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $_ LM ■ F r Q oaD O�h O�CO O�1 O�� O�� OHO one o"ti Off, onD Onh Ono O�'t O��b e Orp Otp ot^ O0 Ott OpD O0 ot- Opt Ott o�� OHO Packet Pg. 384 WS Improv. and Ref. Rev 2011 WS Rev 2013 WS Rev 2015 Proposed 2020 Bond 15 10.1.m m IL 0 N 0 N I, - CD ti I 0 U U r v CD 0- L. a am 0 d c 0 L U 06 r c m E m v Cu a aD L 0 Y m L .0 CD E V Q Packet Pg. 385 City Council Agenda Item Meeting Date: 07/7/2020 City Attorney Annual Report Staff Lead: Jeff Taraday Department: City Clerk's Office Preparer: Scott Passey Background/History Each year the City Attorney provides an annual report to the City Council. Usually the report is presented during the first quarter. The report was delayed this year due to the pandemic. Staff Recommendation Receive annual report from city attorney. The annual report will consist of an oral presentation and an accompanying PowerPoint presentation. Narrative Jeff Taraday, City Attorney, will provide an annual report of the legal affairs of the City of Edmonds for the 2019 calendar year. The attached excerpts from the Rules of Professional Conduct are being included in the packet because these rules will be referenced, at least briefly, during the presentation. Because the rules are dense, we thought it would be helpful to provide these copies in advance. These rules relate to the attorney -client relationship. It would be beyond the scope of this presentation to cover all of the rules that govern the attorney -client relationship. The three rules included here are implicated in our practice on a daily basis. These are the standards that we strive to hold ourselves to in our practice. We are also attaching a copy of the City's risk profile prepared by the City's insurance pool, the Washington Cities Insurance Authority (WCIA). While there are many components that factor into the City's risk profile, the nature of the legal services provided is one of them. Note, however, that Lighthouse Law Group PLLC does not represent the City in most of the cases that are covered by WCIA. Instead, WCIA appoints other law firms to defend those claims. Questions about specific matters would probably need to be answered in executive session. Attachments: RULE 14 COMMUNICATION-3 RULE 16 CONFIDENTIALITY OF INFORMATION-3 RULE 113 ORGANIZATION AS CLIENT-3 2020 Edmonds Risk Profile Packet Pg. 386 RULE 1.4. COMMUNICATION, WA R RPC 1.4 West's Revised Code of Washington Annotated Part I. Rules of General Application Rules of Professional Conduct (Rpc) (Refs & Annos) Title 1. Client -Lawyer Relationship Rules Of Professional Conduct, RPC 1.4 RULE 1.4. COMMUNICATION Currentness (a) A lawyer shall: (1) promptly inform the client of any decision or circumstance with respect to which the client's informed consent, as defined in Rule LOA(e), is required by these Rules; (2) reasonably consult with the client about the means by which the client's objectives are to be accomplished; (3) keep the client reasonably informed about the status of the matter; (4) promptly comply with reasonable requests for information; and (5) consult with the client about any relevant limitation on the lawyer's conduct when the lawyer knows that the client expects assistance not permitted by the Rules of Professional Conduct or other law. (b) A lawyer shall explain a matter to the extent reasonably necessary to permit the client to make informed decisions regarding the representation. Credits [Amended effective September 1, 2006; April 14, 2015.] Editors' Notes COMMENT [1] Reasonable communication between the lawyer and the client is necessary for the client effectively to participate in the representation. Communicating with Client [2] [Washington revision] If these Rules require that a particular decision about the representation be made by the client, paragraph (a)(1) requires that the lawyer promptly consult with and secure the client's consent prior to taking WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 387 RULE 1.4. COMMUNICATION, WA R RPC 1.4 action unless prior discussions with the client have resolved what action the client wants the lawyer to take. For example, a lawyer who receives from an opposing lawyer an offer of settlement in a civil controversy or a proffered plea bargain in a criminal case must promptly inform the client of its substance unless the client has previously indicated that the proposal will be acceptable or unacceptable or has authorized the lawyer to accept or to reject the offer. See Rule 1.2(a). See also RPC 1.1, comments [6] and [10] as to decisions to associate other lawyers or LLLTs. [3] Paragraph (a)(2) requires the lawyer to reasonably consult with the client about the means to be used to accomplish the client's objectives. In some situations --depending on both the importance of the action under consideration and the feasibility of consulting with the client --this duty will require consultation prior to taking action. In other circumstances, such as during a trial when an immediate decision must be made, the exigency of the situation may require the lawyer to act without prior consultation. In such cases the lawyer must nonetheless act reasonably to inform the client of actions the lawyer has taken on the client's behalf. Additionally, paragraph (a)(3) requires that the lawyer keep the client reasonably informed about the status of the matter, such as significant developments affecting the timing or the substance of the representation. [4] A lawyer's regular communication with clients will minimize the occasions on which a client will need to request information concerning the representation. When a client makes a reasonable request for information, however, paragraph (a)(4) requires prompt compliance with the request, or if a prompt response is not feasible, that the lawyer, or a member of the lawyer's staff, acknowledge receipt of the request and advise the client when a response may be expected. A lawyer should promptly respond to or acknowledge client communications. Explaining Matters [5] [Washington revision] The client should have sufficient information to participate intelligently in decisions concerning the objectives of the representation and the means by which they are to be pursued, to the extent the client is willing and able to do so. Adequacy of communication depends in part on the kind of advice or assistance that is involved. For example, when there is time to explain a proposal made in a negotiation, the lawyer should review all important provisions with the client before proceeding to an agreement. In litigation a lawyer should explain the general strategy and prospects of success and ordinarily should consult the client on tactics that are likely to result in significant expense or to injure or coerce others. On the other hand, a lawyer ordinarily will not be expected to describe trial or negotiation strategy in detail. The guiding principle is that the lawyer should fulfill reasonable client expectations for information consistent with the duty to act in the client's best interests, and the client's overall requirements as to the character of representation. In certain circumstances, such as when a lawyer asks a client to consent to a representation affected by a conflict of interest, the client must give informed consent, as defined in Rule 1.OA(e). [6] Ordinarily, the information to be provided is that appropriate for a client who is a comprehending and responsible adult. However, fully informing the client according to this standard may be impracticable, for example, where the client is a child or suffers from diminished capacity. See Rule 1.14. When the client is an organization or group, it is often impossible or inappropriate to inform every one of its members about its legal affairs; ordinarily, the lawyer should address communications to the appropriate officials of the organization. See Rule 1.13. Where many routine matters are involved, a system of limited or occasional reporting may be arranged with the client. Withholding Information [7] In some circumstances, a lawyer may be justified in delaying transmission of information when the client would be likely to react imprudently to an immediate communication. Thus, a lawyer might withhold a psychiatric diagnosis of a client when the examining psychiatrist indicates that disclosure would harm the client. A lawyer may not withhold information to serve the lawyer's own interest or convenience or the interests or convenience of another person. Rules WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 388 RULE 1.4. COMMUNICATION, WA R RPC 1.4 or court orders governing litigation may provide that information supplied to a lawyer may not be disclosed to the client. Rule 3.4(c) directs compliance with such rules or orders. [Comment adopted effective September 1, 2006; amended effective April 14, 2015; September 1, 2016.] Notes of Decisions (35) RPC 1.4, WA R RPC 1.4 Annotated Superior Court Criminal Rules, including the Special Proceedings Rules -- Criminal, Criminal Rules for Courts of Limited Jurisdiction, and the Washington Child Support Schedule Appendix are current with amendments received through 6/15/20. Notes of decisions annotating these court rules are current through current cases available on Westlaw. Other state rules are current with amendments received through 6/15/20. End of Document © 2020 Thomson Reuters. No claim to original U.S. Government Works. WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 389 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 West's Revised Code of Washington Annotated Part I. Rules of General Application Rules of Professional Conduct (Rpc) (Refs & Annos) Title 1. Client -Lawyer Relationship Rules Of Professional Conduct, RPC 1.6 RULE 1.6. CONFIDENTIALITY OF INFORMATION Currentness (a) A lawyer shall not reveal information relating to the representation of a client unless the client gives informed consent, the disclosure is impliedly authorized in order to carry out the representation or the disclosure is permitted by paragraph (b). (b) A lawyer to the extent the lawyer reasonably believes necessary: (1) shall reveal information relating to the representation of a client to prevent reasonably certain death or substantial bodily harm; (2) may reveal information relating to the representation of a client to prevent the client from committing a crime; (3) may reveal information relating to the representation of a client to prevent, mitigate or rectify substantial injury to the financial interests or property of another that is reasonably certain to result or has resulted from the client's commission of a crime or fraud in furtherance of which the client has used the lawyer's services; (4) may reveal information relating to the representation of a client to secure legal advice about the lawyer's compliance with these Rules; (5) may reveal information relating to the representation of a client to establish a claim or defense on behalf of the lawyer in a controversy between the lawyer and the client, to establish a defense to a criminal charge or civil claim against the lawyer based upon conduct in which the client was involved, or to respond to allegations in any proceeding concerning the lawyer's representation of the client; (6) may reveal information relating to the representation of a client to comply with a court order; (7) may reveal information relating to the representation to detect and resolve conflicts of interest arising from the lawyer's change of employment or from changes in the composition or ownership of a firm, but only if the revealed information would not compromise the attorney -client privilege or otherwise prejudice the client; or (8) may reveal information relating to the representation of a client to inform a tribunal about any breach of fiduciary responsibility when the client is serving as a court -appointed fiduciary such as a guardian, personal representative, or receiver. WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 390 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 _ (c) A lawyer shall make reasonable efforts to prevent the inadvertent or unauthorized disclosure of, or unauthorized access to, information relating to the representation of a client. Credits [Amended effective September 1, 1990; September 1, 2006; September 1, 2016; September 1, 2018.] Editors' Notes COMMENT See also Washington Comment [19]. [1] [Washington revision] This Rule governs the disclosure by a lawyer of information relating to the representation of a client. See Rule 1.18 for the lawyer's duties with respect to information provided to the lawyer by a prospective client, Rule 1.9(c)(2) for the lawyer's duty not to reveal information relating to the lawyer's prior representation of a former client and Rules 1.8(b) and 1.9(c)(1) for the lawyer's duties with respect to the use of such information to the disadvantage of clients and former clients. [2] [Washington revision] A fundamental principle in the client -lawyer relationship is that, in the absence of the client's informed consent, the lawyer must not reveal information relating to the representation. See Rule 1.0A(e) for the definition of informed consent. This contributes to the trust that is the hallmark of the client -lawyer relationship. The client is thereby encouraged to seek legal assistance and to communicate fully and frankly with the lawyer even as to embarrassing or legally damaging subject matter. The lawyer needs this information to represent the client effectively and, if necessary, to advise the client to refrain from wrongful conduct. Almost without exception, clients come to lawyers in order to determine their rights and what is, in the complex of laws and regulations, deemed to be legal and correct. Based upon experience, lawyers know that almost all clients follow the advice given, and the law is upheld. [3] The principle of client -lawyer confidentiality is given effect by related bodies of law: the attorney -client privilege, the work product doctrine and the rule of confidentiality established in professional ethics. The attorney -client privilege and work -product doctrine apply in judicial and other proceedings in which a lawyer may be called as a witness or otherwise required to produce evidence concerning a client. The rule of client -lawyer confidentiality applies in situations other than those where evidence is sought from the lawyer through compulsion of law. The confidentiality rule, for example, applies not only to matters communicated in confidence by the client but also to all information relating to the representation, whatever its source. A lawyer may not disclose such information except as authorized or required by the Rules of Professional Conduct. See also Scope. [4] Paragraph (a) prohibits a lawyer from revealing information relating to the representation of a client. This prohibition also applies to disclosures by a lawyer that do not in themselves reveal protected information but could reasonably lead to the discovery of such information by a third person. A lawyer's use of a hypothetical to discuss issues relating to the representation is permissible so long as there is no reasonable likelihood that the listener will be able to ascertain the identity of the client or the situation involved. Authorized Disclosure [5] [Washington revision] Except to the extent that the client's instructions or special circumstances limit that authority, a lawyer is impliedly authorized to make disclosures about a client when appropriate in carrying out the WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 391 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 11.1.b representation. In some situations, for example, a lawyer may be impliedly authorized to admit a fact that cannot properly be disputed or to make a disclosure that facilitates a satisfactory conclusion to a matter. Lawyers in a firm may, in the course of the firm's practice, disclose information relating to a client of the firm to other lawyers or LLLTs within the firm, unless the client has instructed that particular information be confined to specified lawyers or LLLTs. Disclosure Adverse to Client [6] [Washington revision] Although the public interest is usually best served by a strict rule requiring lawyers to preserve the confidentiality of information relating to the representation of their clients, the confidentiality rule is subject to limited exceptions. Paragraph (b)(1) recognizes the overriding value of life and physical integrity and requires disclosure reasonably necessary to prevent reasonably certain death or substantial bodily harm. Such harm is reasonably certain to occur if it will be suffered imminently or if there is a present and substantial threat that a person will suffer such harm at a later date if the lawyer fails to take action necessary to eliminate the threat. Thus, a lawyer who knows that a client has accidentally discharged toxic waste into a town's water supply must reveal this information to the authorities if there is a present and substantial risk that a person who drinks the water will contract a life -threatening or debilitating disease and the lawyer's disclosure is necessary to eliminate the threat or reduce the number of victims. [7] [Reserved.] [8] [Reserved.] [9] A lawyer's confidentiality obligations do not preclude a lawyer from securing confidential legal advice about the lawyer's personal responsibility to comply with these Rules. In most situations, disclosing information to secure such advice will be impliedly authorized for the lawyer to carry out the representation. Even when the disclosure is not impliedly authorized, paragraph (b)(4) permits such disclosure because of the importance of a lawyer's compliance with the Rules of Professional Conduct. [10] Where a legal claim or disciplinary charge alleges complicity of the lawyer in a client's conduct or other misconduct of the lawyer involving representation of the client, the lawyer may respond to the extent the lawyer reasonably believes necessary to establish a defense. The same is true with respect to a claim involving the conduct or representation of a former client. Such a charge can arise in a civil, criminal, disciplinary or other proceeding and can be based on a wrong allegedly committed by the lawyer against the client or on a wrong alleged by a third person, for example, a person claiming to have been defrauded by the lawyer and client acting together. The lawyer's right to respond arises when an assertion of such complicity has been made. Paragraph (b)(5) does not require the lawyer to await the commencement of an action or proceeding that charges such complicity, so that the defense may be established by responding directly to a third party who has made such an assertion. The right to defend also applies, of course, where a proceeding has been commenced. [11] A lawyer entitled to a fee is permitted by paragraph (b)(5) to prove the services rendered in an action to collect it. This aspect of the Rule expresses the principle that the beneficiary of a fiduciary relationship may not exploit it to the detriment of the fiduciary. [12] [Reserved.] Detection of Conflicts of Interest [13] [Washington revision] Paragraph (b)(7) recognizes that lawyers in different firms may need to disclose limited information to each other to detect and resolve conflicts of interest, such as when a lawyer is considering an association WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 392 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 11.1.b with another firm, two or more firms are considering a merger, or a lawyer is considering the purchase of a law practice. See RPC 1.17, Comment [7]. Under these circumstances, lawyers and law firms are permitted to disclose limited information, but only once substantive discussions regarding the new relationship have occurred. Any such disclosure should ordinarily include no more than the identity of the persons and entities involved in a matter, a brief summary of the general issues involved, and information about whether the matter has terminated. Even this limited information, however, should be disclosed only to the extent reasonably necessary to detect and resolve conflicts of interest that might arise from the possible new relationship. Moreover, the disclosure of any information is prohibited if it would compromise the attorney -client privilege or otherwise prejudice the client (e.g., the fact that a corporate client is seeking advice on a corporate takeover that has not been publicly announced; that a person has consulted a lawyer about the possibility of divorce before the person's intentions are known to the person's spouse; or that a person has consulted a lawyer about a criminal investigation that has not led to a public charge). Under those circumstances, paragraph (a) prohibits disclosure unless the client or former client gives informed consent. A lawyer's fiduciary duty to the lawyer's firm may also govern a lawyer's conduct when exploring an association with another firm and is beyond the scope of these Rules. See also RPC 1.1, comment [6], [7], and [10] as to decisions to associate other lawyers or LLLTs. [14] Any information disclosed pursuant to paragraph (b)(7) may be used or further disclosed only to the extent necessary to detect and resolve conflicts of interest. Paragraph (b)(7) does not restrict the use of information acquired by means independent of any disclosure pursuant to paragraph (b)(7). Paragraph (b)(7) also does not affect the disclosure of information within a law firm when the disclosure is otherwise authorized, see Comment [5], such as when a lawyer in a firm discloses information to another lawyer in the same firm to detect and resolve conflicts of interest that could arise in connection with undertaking a new representation. [ 15] [Washington revision] A lawyer may be ordered to reveal information relating to the representation of a client by a court. Absent informed consent of the client to do otherwise, the lawyer should assert on behalf of the client all nonfrivolous claims that the information sought is protected against disclosure by the attorney -client privilege or other applicable law. In the event of an adverse ruling, the lawyer must consult with the client about the possibility of appeal to the extent required by Rule 1.4. Unless review is sought, however, paragraph (b)(6) permits the lawyer to comply with the court's order. See also Washington Comment [24]. [16] Paragraph (b) permits disclosure only to the extent the lawyer reasonably believes the disclosure is necessary to accomplish one of the purposes specified. Where practicable, the lawyer should first seek to persuade the client to take suitable action to obviate the need for disclosure. In any case, a disclosure adverse to the client's interest should be no greater than the lawyer reasonably believes necessary to accomplish the purpose. If the disclosure will be made in connection with a judicial proceeding, the disclosure should be made in a manner that limits access to the information to the tribunal or other persons having a need to know it and appropriate protective orders or other arrangements should be sought by the lawyer to the fullest extent practicable. [17] [Washington revision] Paragraphs (b)(2) through (b)(7) permit but do not require the disclosure of information relating to a client's representation to accomplish the purposes specified in those paragraphs. In exercising the discretion conferred by those paragraphs, the lawyer may consider such factors as the nature of the lawyer's relationship with the client and with those who might be injured by the client, the lawyer's own involvement in the transaction and factors that may extenuate the conduct in question. A lawyer's decision not to disclose as permitted by paragraph (b) does not violate this Rule. Disclosure may be required, however, by other Rules. Some Rules require disclosure only if such disclosure would be permitted by paragraph (b). See Rules 1.2(d), 3.3, 4.1(b), and 8.1. See also Rule 1.13(c), which permits disclosure in some circumstances whether or not Rule 1.6 permits the disclosure. See also Washington Comment [23]. Acting Competently to Preserve Confidentiality WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 393 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 _ [18] Paragraph (c) requires a lawyer to act competently to safeguard information relating to the representation of a client against unauthorized access by third parties and against inadvertent or unauthorized disclosure by the lawyer or other persons who are participating in the representation of the client or who are subject to the lawyer's supervision. See Rules 1.1, 5.1 and 5.3. The unauthorized access to, or the inadvertent or unauthorized disclosure of, information relating to the representation of a client does not constitute a violation of paragraph (c) if the lawyer has made reasonable efforts to prevent the access or disclosure. Factors to be considered in determining the reasonableness of the lawyer's efforts include, but are not limited to, the sensitivity of the information, the likelihood of disclosure if additional safeguards are not employed, the cost of employing additional safeguards, the difficulty of implementing the safeguards, and the extent to which the safeguards adversely affect the lawyer's ability to represent clients (e.g., by making a device or important piece of software excessively difficult to use). A client may require the lawyer to implement special security measures not required by this Rule or may give informed consent to forgo security measures that would otherwise be required by this Rule. Whether a lawyer may be required to take additional steps to safeguard a client's information in order to comply with other law, such as state and federal laws that govern data privacy or that impose notification requirements upon the loss of, or unauthorized access to, electronic information, is beyond the scope of these Rules. For a lawyer's duties when sharing information with nonlawyers outside the lawyer's own firm, see RPC 5.3, Comments [3]-[4]. [ 19] When transmitting a communication that includes information relating to the representation of a client, the lawyer must take reasonable precautions to prevent the information from coming into the hands of unintended recipients. This duty, however, does not require that the lawyer use special security measures if the method of communication affords a reasonable expectation of privacy. Special circumstances, however, may warrant special precautions. Factors to be considered in determining the reasonableness of the lawyer's expectation of confidentiality include the sensitivity of the information and the extent to which the privacy of the communication is protected by law or by a confidentiality agreement. A client may require the lawyer to implement special security measures not required by this Rule or may give informed consent to the use of a means of communication that would otherwise be prohibited by this Rule. Whether a lawyer may be required to take additional steps in order to comply with other law, such as state and federal laws that govern data privacy, is beyond the scope of these rules. Former Client [20] The duty of confidentiality continues after the client -lawyer relationship has terminated. See Rule 1.9(c)(2). See Rule 1.9(c)(1) for the prohibition against using such information to the disadvantage of the former client. Additional Washington Comments (21-28) [21] The phrase "information relating to the representation" should be interpreted broadly. The "information" protected by this Rule includes, but is not necessarily limited to, confidences and secrets. "Confidence" refers to information protected by the attorney client privilege under applicable law, and "secret" refers to other information gained in the professional relationship that the client has requested be held inviolate or the disclosure of which would be embarrassing or would be likely to be detrimental to the client. Disclosure Adverse to Client [22] Washington's Rule 1.6(b)(2), which authorizes disclosure to prevent a client from committing a crime, is significantly broader than the corresponding exception in the Model Rule. While the Model Rule permits a lawyer to reveal information relating to the representation to prevent the client from "committing a crime ... that is reasonably certain to result in substantial injury to the financial interests or property of another and in furtherance of which the WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 394 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 client has used the lawyer's services." Washington's Rule permits the lawyer to reveal such information to prevent the commission of any crime. [23] [Reserved.] [24] [Reserved.] [25] The exceptions to the general rule prohibiting unauthorized disclosure of information relating to the representation "should not be carelessly invoked." In re Boelter, 139 Wn.2d 81, 91, 985 P.2d 328 (1999). A lawyer must make every effort practicable to avoid unnecessary disclosure of information relating to a representation, to limit disclosure to those having the need to know it, and to obtain protective orders or make other arrangements minimizing the risk of avoidable disclosure. [26] Washington has not adopted that portion of Model Rule 1.6(b)(6) permitting a lawyer to reveal information related to the representation to comply with "other law." Washington's omission of this phrase arises from a concern that it would authorize the lawyer to decide whether a disclosure is required by "other law," even though the right to confidentiality and the right to waive confidentiality belong to the client. The decision to waive confidentiality should only be made by a fully informed client after consultation with the client's lawyer or by a court of competent jurisdiction. Limiting the exception to compliance with a court order protects the client's interest in maintaining confidentiality while insuring that any determination about the legal necessity of revealing confidential information will be made by a court. It is the need for a judicial resolution of such issues that necessitates the omission of "other law" from this Rule. Withdrawal [27] After withdrawal the lawyer is required to refrain from disclosing the client's confidences, except as otherwise permitted by Rules 1.6 or 1.9. A lawyer is not prohibited from giving notice of the fact of withdrawal by this Rule, Rule 1.8(b), or Rule 1.9(c). If the lawyer's services will be used by the client in furthering a course of criminal or fraudulent conduct, the lawyer must withdraw. See Rule 1.16(a)(1). Upon withdrawal from the representation in such circumstances, the lawyer may also disaffirm or withdraw any opinion, document, affirmation, or the like. If the client is an organization, the lawyer may be in doubt about whether contemplated conduct will actually be carried out by the organization. When a lawyer requires guidance about compliance with this Rule in connection with an organizational client, the lawyer may proceed under the provisions of Rule 1.13(b). Other [28] This Rule does not relieve a lawyer of his or her obligations under Rule 5.4(b) of the Rules for Enforcement of Lawyer Conduct. [Comment adopted effective September 1, 2011; amended effective September 1, 2008; September 1, 2011; April 14, 2015; September 1, 2016.] Notes of Decisions (27) RPC 1.6, WA R RPC 1.6 Annotated Superior Court Criminal Rules, including the Special Proceedings Rules -- Criminal, Criminal Rules for Courts of Limited Jurisdiction, and the Washington Child Support Schedule Appendix are current with amendments received through WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 395 RULE 1.6. CONFIDENTIALITY OF INFORMATION, WA R RPC 1.6 6/15/20. Notes of decisions annotating these court rules are current through current cases available on Westlaw. Other state rules are current with amendments received through 6/15/20. End of Document © 2020 Thomson Reuters. No claim to original U.S. Government Works. WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 396 RULE 1.13. ORGANIZATION AS CLIENT, WA R RPC 1.13 West's Revised Code of Washington Annotated Part I. Rules of General Application Rules of Professional Conduct (Rpc) (Refs & Annos) Title 1. Client -Lawyer Relationship Rules Of Professional Conduct, RPC 1.13 RULE 1.13. ORGANIZATION AS CLIENT Currentness (a) A lawyer employed or retained by an organization represents the organization acting through its duly authorized constituents. (b) If a lawyer for an organization knows that an officer, employee or other person associated with the organization is engaged in action, intends to act or refuses to act in a matter related to the representation that is a violation of a legal obligation to the organization, or a violation of law that reasonably might be imputed to the organization, and that is likely to result in substantial injury to the organization, then the lawyer shall proceed as is reasonably necessary in the best interest of the organization. Unless the lawyer reasonably believes that it is not necessary in the best interest of the organization to do so, the lawyer shall refer the matter to higher authority in the organization, including, if warranted by the circumstances, to the highest authority that can act on behalf of the organization as determined by applicable law. (c) Except as provided in paragraph (d), if (1) despite the lawyer's efforts in accordance with paragraph (b) the highest authority that can act on behalf of the organization insists upon or fails to address in a timely and appropriate manner an action, or a refusal to act, that is clearly a violation of law, and (2) the lawyer reasonably believes that the violation is reasonably certain to result in substantial injury to the organization. then the lawyer may reveal information relating to the representation whether or not Rule 1.6 permits such disclosure, but only if and to the extent the lawyer reasonably believes necessary to prevent substantial injury to the organization. (d) Paragraph (c) shall not apply with respect to information relating to a lawyer's representation of an organization to investigate an alleged violation of law, or to defend the organization or an officer, employee or other constituent associated with the organization against a claim arising out of an alleged violation of law. (e) A lawyer who reasonably believes that he or she has been discharged because of the lawyer's actions taken pursuant to paragraphs (b) and (c), or who withdraws under circumstances that require or permit the lawyer to take action under either of those paragraphs, shall proceed as the lawyer reasonably believes necessary to assure that the organization's highest authority is informed of the lawyer's discharge or withdrawal. WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 397 RULE 1.13. ORGANIZATION AS CLIENT, WA R RPC 1.13 11.1.c (f) In dealing with an organization's directors, officers, employees, members, shareholders or other constituents, a lawyer shall explain the identity of the client when the lawyer knows or reasonably should know that the organization's interests are adverse to those of the constituents with whom the lawyer is dealing. (g) A lawyer representing an organization may also represent any of its directors, officers, employees, members, shareholders or other constituents, subject to the provisions of Rule 1.7. If the organization's consent to the dual representation is required by Rule 1.7, the consent shall be given by an appropriate official of the organization other than the individual who is to be represented, or by the shareholders. (h) For purposes of this Rule, when a lawyer who is not a public officer or employee represents a discrete governmental agency or unit that is part of a broader governmental entity, the lawyer's client is the particular governmental agency or unit represented, and not the broader governmental entity of which the agency or unit is a part, unless: (1) otherwise provided in a written agreement between the lawyer and the governmental agency or unit; or (2) the broader governmental entity gives the lawyer timely written notice to the contrary, in which case the client shall be designated by such entity. Notice under this subsection shall be given by the person designated by law as the chief legal officer of the broader governmental entity, or in the absence of such designation, by the chief executive officer of the entity. Credits [Adopted effective September 1, 2006.] Editors' Notes COMMENT The Entity as the Client [1] An organizational client is a legal entity, but it cannot act except through its officers, directors, employees, shareholders and other constituents. Officers, directors, employees and shareholders are the constituents of the corporate organizational client. The duties defined in this Comment apply equally to unincorporated associations. "Other constituents" as used in this Comment means the positions equivalent to officers, directors, employees and shareholders held by persons acting for organizational clients that are not corporations. [2] When one of the constituents of an organizational client communicates with the organization's lawyer in that person's organizational capacity, the communication is protected by Rule 1.6. Thus, by way of example, if an organizational client requests its lawyer to investigate allegations of wrongdoing, interviews made in the course of that investigation between the lawyer and the client's employees or other constituents are covered by Rule 1.6. This does not mean, however, that constituents of an organizational client are the clients of the lawyer. The lawyer may not disclose to such constituents information relating to the representation except for disclosures explicitly or impliedly authorized by the organizational client in order to carry out the representation or as otherwise permitted by Rule 1.6. [3] [Washington revision] When constituents of the organization make decisions for it, the decisions ordinarily must be accepted by the lawyer even if their utility or prudence is doubtful. Decisions concerning policy and operations, including ones entailing serious risk, are not as such in the lawyer's province. Paragraph (b) makes clear, however, WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 398 RULE 1.13. ORGANIZATION AS CLIENT, WA R RPC 1.13 11.1.c that when the lawyer knows that the organization is likely to be substantially injured by action of an officer or other constituent that violates a legal obligation to the organization or is in violation of law that might be imputed to the organization, the lawyer must proceed as is reasonably necessary in the best interest of the organization. As defined in Rule 1.OA(f), knowledge can be inferred from circumstances, and a lawyer cannot ignore the obvious. [4] In determining how to proceed under paragraph (b), the lawyer should give due consideration to the seriousness of the violation and its consequences, the responsibility in the organization and the apparent motivation of the person involved, the policies of the organization concerning such matters, and any other relevant considerations. Ordinarily, referral to a higher authority would be necessary. In some circumstances, however, it may be appropriate for the lawyer to ask the constituent to reconsider the matter; for example, if the circumstances involve a constituent's innocent misunderstanding of law and subsequent acceptance of the lawyer's advice, the lawyer may reasonably conclude that the best interest of the organization does not require that the matter be referred to a higher authority. If a constituent persists in conduct contrary to the lawyer's advice, it will be necessary for the lawyer to take steps to have the matter reviewed by a higher authority in the organization. If the matter is of sufficient seriousness and importance or urgency to the organization, referral to higher authority in the organization may be necessary even if the lawyer has not communicated with the constituent. Any measures taken should, to the extent practicable, minimize the risk of revealing information relating to the representation to persons outside the organization. Even in circumstances where a lawyer is not obligated by Rule 1.13 to proceed, a lawyer may bring to the attention of an organizational client, including its highest authority, matters that the lawyer reasonably believes to be of sufficient importance to warrant doing so in the best interest of the organization. [5] Paragraph (b) also makes clear that when it is reasonably necessary to enable the organization to address the matter in a timely and appropriate manner, the lawyer must refer the matter to higher authority, including, if warranted by the circumstances, the highest authority that can act on behalf of the organization under applicable law. The organization's highest authority to whom a matter may be referred ordinarily will be the board of directors or similar governing body. However, applicable law may prescribe that under certain conditions the highest authority reposes elsewhere, for example, in the independent directors of a corporation. Relation to Other Rules [6] The authority and responsibility provided in this Rule are concurrent with the authority and responsibility provided in other Rules. In particular, this Rule does not limit or expand the lawyer's responsibility under Rules 1.8, 1.16, 3.3 or 4.1. Paragraph (c) of this Rule supplements Rule 1.6(b) by providing an additional basis upon which the lawyer may reveal information relating to the representation, but does not modify, restrict, or limit the provisions of Rule 1.6(b) (1)-(7). Under paragraph (c) the lawyer may reveal such information only when the organization's highest authority insists upon or fails to address threatened or ongoing action that is clearly a violation of law, and then only to the extent the lawyer reasonably believes necessary to prevent reasonably certain substantial injury to the organization. It is not necessary that the lawyer's services be used in furtherance of the violation, but it is required that the matter be related to the lawyer's representation of the organization. If the lawyer's services are being used by an organization to further a crime or fraud by the organization. Rules 1.6(b)(2) and 1.6(b)(3) may permit the lawyer to disclose confidential information. In such circumstances Rule 1.2(d) may also be applicable, in which event, withdrawal from the representation under Rule 1.16(a)(1) may be required. [7] Paragraph (d) makes clear that the authority of a lawyer to disclose information relating to a representation in circumstances described in paragraph (c) does not apply with respect to information relating to a lawyer's engagement by an organization to investigate an alleged violation of law or to defend the organization or an officer, employee or other person associated with the organization against a claim arising out of an alleged violation of law. This is necessary in order to enable organizational clients to enjoy the full benefits of legal counsel in conducting an investigation or defending against a claim. WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 399 RULE 1.13. ORGANIZATION AS CLIENT, WA R RPC 1.13 [8] A lawyer who reasonably believes that he or she has been discharged because of the lawyer's actions taken pursuant to paragraph (b) or (c), or who withdraws in circumstances that require or permit the lawyer to take action under either of these paragraphs, must proceed as the lawyer reasonably believes necessary to assure that the organization's highest authority is informed of the lawyer's discharge or withdrawal. Government Agency [9] The duty defined in this Rule applies to governmental organizations. Defining precisely the identity of the client and prescribing the resulting obligations of such lawyers may be more difficult in the government context and is a matter beyond the scope of these Rules. See Scope [ 18]. Although in some circumstances the client may be a specific agency, it may also be a branch of government, such as the executive branch, or the government as a whole. For example, if the action or failure to act involves the head of a bureau either the department of which the bureau is a part or the relevant branch of government may be the client for purposes of this Rule. Moreover, in a matter involving the conduct of government officials, a government lawyer may have authority under applicable law to question such conduct more extensively than that of a lawyer for a private organization in similar circumstances. Thus, when the client is a governmental organization, a different balance may be appropriate between maintaining confidentiality and assuring that the wrongful act is prevented or rectified, for public business is involved. In addition, duties of lawyers employed by the government or lawyers in military service may be defined by statutes and regulation. This Rule does not limit that authority. See Scope. Claming the Lawyer's Role [10] There are times when the organization's interest may be or become adverse to those of one or more of its constituents. In such circumstances the lawyer should advise any constituent, whose interest the lawyer finds adverse to that of the organization of the conflict or potential conflict of interest, that the lawyer cannot represent such constituent, and that such person may wish to obtain independent representation. Care must be taken to assure that the individual understands that, when there is such adversity of interest, the lawyer for the organization cannot provide legal representation for that constituent individual, and that discussions between the lawyer for the organization and the individual may not be privileged. [II] Whether such a warning should be given by the lawyer for the organization to any constituent individual may turn on the facts of each case. Dual Representation [12] Paragraph (g) recognizes that a lawyer for an organization may also represent a principal officer or major shareholder. Derivative Actions [13] Under generally prevailing law, the shareholders or members of a corporation may bring suit to compel the directors to perform their legal obligations in the supervision of the organization. Members of unincorporated associations have essentially the same right. Such an action may be brought nominally by the organization, but usually is, in fact, a legal controversy over management of the organization. [14] The question can arise whether counsel for the organization may defend such an action. The proposition that the organization is the lawyer's client does not alone resolve the issue. Most derivative actions are a normal incident of an organization's affairs, to be defended by the organization's lawyer like any other suit. However, if the claim involves WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 400 RULE 1.13. ORGANIZATION AS CLIENT, WA R RPC 1.13 serious charges of wrongdoing by those in control of the organization, a conflict may arise between the lawyer's duty to the organization and the lawyer's relationship with the board. In those circumstances, Rule 1.7 governs who should represent the directors and the organization. Additional Washington Comment (15) [15] Paragraph (h) was taken from former Washington RPC 1.7(c); it addresses the obligations of a lawyer who is not a public officer or employee but is representing a discrete governmental agency or unit. [Comment adopted effective September 1, 2006; amended effective April 14, 2015.] RPC 1.13, WA R RPC 1.13 Annotated Superior Court Criminal Rules, including the Special Proceedings Rules -- Criminal, Criminal Rules for Courts of Limited Jurisdiction, and the Washington Child Support Schedule Appendix are current with amendments received through 6/15/20. Notes of decisions annotating these court rules are current through current cases available on Westlaw. Other state rules are current with amendments received through 6/15/20. End of Document C 2020 Thomson Reuters. No claim to original U.S. Government Works. WESTLAW © 2020 Thomson Reuters. No claim to original U.S. Government Works. Packet Pg. 401 Risk Profile Member Frequency and Severity by Coverage 5 Year 400K 120 300K 90 r; 200K 60 100K 30 0 + 0 o 42 Y� O a E a a y _ W � Q jig Paid jig Incurred O Frequency a� c L 0 Q Member Claims by Coverage _ Member Group Member Sub Coverage Expected Claim Count Actual Claim Count Expected Total Incurred Actual Total In V d 4 Edmonds Auto Liability 31 21 404,427.34 39, —2 d 4 Edmonds Employment Practices 4 2 285,686.97 18, 3 O 4 Edmonds Errors & Omissions 9 4 224,503.65 115, a 3 4 Edmonds General Liability 148 107 1,188,114.93 324, W 2 4 Edmonds Public Safety 34 12 589,446.65 69, IY 1 Totals: 226 146 2,692,179.54 567, -0 1 C O Group Claims by Coverage W 1 i Member Group Sub Coverage Group Claim Count Group Average Claim Count Group Total Incurred Group Average Total In N id 4 Auto Liability 476 22.67 6,128,199.52 291, N 2 4 Employment Practices 55 2.62 4,328,952.48 206, 9 4 Errors & Omissions 135 6.43 3,401,854.93 161, ( 9 4 General Liability 2,241 106.71 18,003,247.10 857, v 8 O 4 Public Safety 514 24.48 8,931,756.89 425, r 6 Q Totals: 3,421 162.90 40,794,010.92 1,942, 5 5/29/2020 Packet Pg. ! 2 Risk Profile Member Group Member Department Expected Claim Count Actual Claim Count Expected Total Incurred 4 Edmonds Administration 4 1 125,643.96 4 Edmonds Cemetary 0 1 0.00 4 Edmonds Garbage Collection 8 1 32,106.67 4 Edmonds Library 0 1 8,189.18 4 Edmonds Marina 0 1 1,979.83 4 Edmonds Park Rec Maintenance 12 5 90,598.51 4 Edmonds Planning 5 2 172,925.18 4 Edmonds Police 46 22 771,651.82 4 Edmonds PW Engineering 8 9 551,565.56 4 Edmonds PW Sewer 28 19 289,423.12 4 Edmonds PW Storm 4 4 39,705.18 4 Edmonds PW Streets / Sidewalk 79 58 271,683.65 4 Edmonds PW Water Utility 19 20 230,546.93 4 Edmonds Senior Center 0 2 2,229.08 Totals: 213 146 2,588,248.67 5/29/2020 Actual Total In id 0 0 0 0 0 11, G 8 >Z 115, a) 3 95, 9 7, = 9 139, Q 2 9, 0 75, 2 111 Q 8 0 567, 01 d 4- 0 L. IL N R N C O E W O N O N C N E t 0 O r r Q W _F .-A0 IF -Packet Pg. 403 Risk Profile 1111111111116 Group Claims by Department Member Group Member Group Claim Group Average Claim Group Total Group Averag al Department Auburn 4 Group Count Count Incurred In -d Bothell 4 4 Administration 55 2.62 1,903,855.52 90, 9 Edmonds 4 4 Animal Control 9 0.43 73,270.44 3, 7 Federal Way 4 4 Aquatics / Pool 1 0.05 5,276.68 7 Issaquah 4 4 Cemetary 1 0.05 0.00 0 Kennewick 4 4 Court 3 0.14 35,996.65 1, 3 Kirkland 4 4 Dispatch 1 0.05 4,126.50 0.d 0 Lacey 4 4 Fire 62 2.95 281,413.91 13, 6 Lakewood 4 4 Garbage 125 5.95 486,505.43 23, C 3 Collection = Longview 4 4 Golf Course 5 0.24 1,053.29 6 Lynnwood 4 4 Jail 2 0.10 3,211.71 C 4 Mercer Island 4 4 Library 7 0.33 124,088.93 5, r 0 Moses Lake 4 ++ 4 Marina 6 0.29 30,000.00 1, Q 7 Mount Vernon 4 4 None 5 0.24 241.97 U 2 OI m is Y p 4 4 Park Rec 179 8.52 1,372,819.49 65, 6 Pasco 4 Maintenance — Port Angeles 4 p 4 Park Rec 50 2.38 771,897.52 36, L 2 Puyallup 4 Program IL Y Richland 4 4 Planning 75 3.57 2,620,297.58 124, 20 8 Tukwila 4 4 Police 696 33.14 11,692,672.15 556, to 1 Walla Walla 4 4 PW Electric 44 2.10 398,353.13 18, G 0 1 to 21 of 21 Utility E 4 PW Engineering 125 5.95 8,357,752.95 397, W 4 4 PW Sewer 431 20.52 4,385,565.64 208, N 6 rootnote 4 PW Storm 54 2.57 601,644.01 28, N 1 [Member Name] % of Actuarial Group [Member Group] Worker Hours is [%age to Group] Expected Claim Count = [Actuarial Group Claim Count] x [% of Member Worker Hours] 4 PW Streets / 1,192 56.76 4,116,763.27 196, = 5 Total Incurred = [Actuarial Group Total Incurred] x [% of Member Worker Hours] Sidewalk 4)Expected E 4 PW Water Utility 290 13.81 3,493,427.43 166, v 9 R 4 Senior Center 3 0.14 33,776.72 1, 2 Q Totals: 3,421 162.90 40,794,010.92 1,942, 5 5/29/2020 Packet Pg. 404 Risk Profile ■ 11.1.d Member Severity by Department 5 Year _ 140K 120K 139.51K 115.76K 111.82K 100K 95.28K 80K 75.18K 60K 40K 20K 11.97K 9.5K 7.63K 850 0 y � � x i a O w a � Q .+ , Member Yearly Financial Totals U 4N I d O . a` :n Y w ,n1 c O E w im G N O 01 O N M V v'1 �0 l-- w 01 O N M 7 v1 l0 l� 00 01 O �_ N_ M 7 V'� �D h 2 0 01 4: 00 T D\ a 0� 01 O, 01 01 � O O O O O O O O O O E O1 T D\ 01 T 01 01 01 Q1 0, O O O O O O O O O O O O O O O O O O O z z N N N N N NO N N N N N N N N N N N N N N :i ■ Incurred ■ Paid 5/29/2020 Q W �"*:_ Packet Pg. 405 Risk Profile Risk Profile Settings Member Frequency and Severity by Coverage 5 Year Filter: Loss Date is between 04/30/2015 and 04/30/2020 and Sub Coverage is equal to Auto Liability or Employment Practices or Errors & Omissions or General Liability or Public Safety and Member is equal to Edmonds Filter: Member is equal to Edmonds [Froup Claims by Coverage am Filter: Member Group (Member) is equal to 4 Member Claims by De artm Filter: Member is equal to Edmonds and Member Group (Member) is equal to 4 No Settings Filter: Member Group (Member) is equal to 4 No Settings Llember Severity by Department 5 Year Filter: Loss Date is between 04/30/2015 and 04/30/2020 and Sub Coverage is equal to Auto Liability or Employment Practices or Errors & Omissions or General Liability or Public Safety and Member is equal to Edmonds Member Yearly Financial Totals Filter: Sub Coverage is equal to Auto Liability or Employment Practices or Errors & Omissions or General Liability or Public Safety and Member is equal to Edmonds 5/29/2020 Packet Pg. ! 6