2020-10-27 City Council - Full Agenda-27001.
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o Agenda
Edmonds City Council
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"WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH)
PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE
HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR
SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL
CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT
CALL TO ORDER/FLAG SALUTE
LAND ACKNOWLEDGMENT
ROLL CALL
APPROVAL OF THE AGENDA
JOINT MEETING
1. Annual Joint Meeting - South County Fire Board of Commissioners (45 min)
AUDIENCE COMMENTS
APPROVAL OF THE CONSENT AGENDA
1. Approval of Council Meeting Minutes of October 20, 2020
2. Approval of claim, payroll and benefit checks, direct deposit and wire payments.
3. Authorization for Mayor to sign an Amendment to the Interlocal Agreement with Lake
Ballinger/McAleer Creek Watershed Forum
Edmonds City Council Agenda
October 27, 2020
Page 1
4. Flood Damage Prevention Ordinance
5. Council Resolution to name Authorized Individual to Manage City Investments in LGIP
6. WWTP SCADA Integration
8. STUDY ITEMS
1. Non -Represented Employee COLA 2021 (20 min)
2. Presentation of Capital Decision Packages for 2021 Proposed Budget (50 min)
9. ACTION ITEM
1. Moving Council from the Committee of the Whole to Individual Committee Meetings (30 min)
10. REPORTS ON OUTSIDE BOARD AND COMMITTEE MEETINGS (0 MIN.)
1. Council Committee Reports (0 min)
11. MAYOR'S COMMENTS
12. COUNCIL COMMENTS
ADJOURN
Edmonds City Council Agenda
October 27, 2020
Page 2
5.1
City Council Agenda Item
Meeting Date: 10/27/2020
Annual Joint Meeting - South County Fire Board of Commissioners
Staff Lead: Fire Services
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
In 2005, the Washington State Legislature adopted a bill (HB 1756) that requires substantially career fire
departments to maintain policy establishing the existence of the fire department, identifying the
services provided and the basic organizational structure of the fire department, and the service
delivery/response time objectives for the fire department for those emergency services. The part of that
law applicable to code cities is codified in RCW 35A.92.030.
On November 3, 2009, the City and Fire District entered into an initial agreement for fire and emergency
medical services. The agreement was later amended in 2012 to address a fire boat, and again in January
2015. The District and the City analyzed the performance of the agreement during the period of 2010 -
2016 (the "Introductory Period") and determined that it was in their mutual interests to revise and
update the Agreement. This agreement, known as the "Restated Agreement" was executed on January
26, 2017. Section 2.4 of the Restated Agreement speaks to the service delivery objectives referenced in
the paragraph above: "The parties acknowledge that the service delivery objectives adopted in 2006
("Response Objectives") have never been met in their entirety, even when the City had its own fire
department."
Sections 8.1 and 8.2 of the Restated Agreement outline the reporting and meeting requirements related
to the provision of fire and emergency medical services in the City of Edmonds. The District Fire Chief is
required to present an annual report covering the previous calendar year to the Edmonds City Council
prior to March 1. This report was provided on February 25, 2020. Within 30 days of the annual report,
the Edmonds City Council and Board of Fire District Commissioners are required to convene a joint
annual meeting to discuss items of mutual interest related to this Restated Agreement. However, this
meeting was postponed until now due to the COVID pandemic.
Staff Recommendation
N/A
Narrative
Tonight, the Commissioners of the South County Fire will join the City Council to discuss the 2019 annual
report and any items of mutual interest related to the provision of fire and rescue services.
Attachments:
2017 Fire District 1 EMS -Fire Agrmt
2019 Edmonds Annual Report
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5.1
2019 Compliance Report Edmonds
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5.1.a
REVISED AND RESTATED INTERLOCAL AGREEMENT FOR
FIRE AND EMERGENCY MEDICAL SERVICES
THIS REVISED AND RESTATED INTERLGCAL AGREEMENT ("Restated ILA") by
and between SNOHOMISH COUNTY FIRE PROTECTION DISTRICT NO. 1, a Washington
municipal corporation (the "District") and the CITY OF EDMONDS, a Washington city (the "City")
is for the provision of fire and emergency medical services (EMS).
WHEREAS, a consolidated Fire and EMS service, by a single vendor or through a
Regional Fire Protection Service Authority (RFA), has recently gained support of most elected
officials in Southwest Snohomish County; and
WHEREAS, the City and District agree that a long-term agreement between the City and
the District for fire and emergency medical services is beneficial to the City and District and their
stakeholders; and
WHEREAS, on November 3, 2009, the City and District entered into an Interlocal
Agreement (the "Agreement") for the District to provide fire and emergency medical services to
the City beginning January 1, 2010;
WHEREAS, such Agreement was amended pursuant to a First Amendment dated April
17, 2012 to address a fire boat; and
WHEREAS, such Agreement was amended pursuant to a Second Amendment
approved on January 27, 2015; and
WHEREAS, the District and the City are authorized, pursuant to Chapter 39.34 of the Q
Revised Code of Washington, to enter into Interlocal Agreements which allow the District and .,
the City to cooperate with each other to provide high quality services to the public in the most E
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efficient manner possible; and Q
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WHEREAS, the parties have analyzed the performance of the Agreement during the
period of 2010 — 2016 (the "Introductory Period") and have determined that is in their mutual
interests and the interests of their respective stakeholders to revise and update the Agreement; w
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WHEREAS, the District and City now wish to revise and restate the Agreement as
provided herein;
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the City and District hereto agree as follows:
0. DEFINITIONS.
The following definitions shall apply throughout this Restated ILA.
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5.1.a
Adjustment Year: The year in which a new collective bargaining agreement (CBA) is
effective between the District and the local chapter of the IAFF. When a new CBA has
retroactive effect, the Adjustment Year shall be the date to which the CBA is retroactively
applied. For example, if a CBA expires on December 31, 2014 and a new CBA is
executed on December 1, 2016 but made retroactive to January 1, 2015, the Adjustment
Year would be 2015.
b. Assigned: As used in the definitions of Unit Utilization Factor and Neighboring Unit
Utilization Factor, the term "Assigned" shall describe the period of time in seconds from
dispatch time to clear time, when the Unit becomes available to respond to another call.
c. City: City of Edmonds.
d. City Fire Stations: Fire Station 16, Fire Station 17, and Fire Station 20.
e. Commencement Date: January 1, 2010.
f. Contract Payment: The amount that the City shall pay to the District pursuant to this
Restated ILA.
g. District: Snohomish County Fire Protection District No. 1.
Edmonds Unit: An Edmonds Unit is any Unit based at one of the City Fire Stations with
the exception of the Battalion Chief.
i. Effective Date: February 1, 2017.
Esperance: "Esperance" refers to the entirety of the contiguous unincorporated area g
that is completely surrounded by the City of Edmonds and commonly known as E
Esperance. a
k. Esperance Offset: The amount of tax revenue and fire benefit charges, if fire benefit
charges are imposed in the future, to be received by the District from Esperance for the v�
year in which the Contract Payment is calculated. The Esperance Offset shall not drop w
below $1,117,150 (the amount derived by multiplying the 2017 Esperance Assessed r
Value of $565,469,115 by the District's 2017 tax rate of $1.97561714741 divided by
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1,000) even if the actual tax revenue received by the District drops below that amount as
a result of reductions in assessed valuation or tax rate. The Esperance Offset for any
given year shall not exceed $1,117,150, multiplied by the compounded percentage
increase in City Station Personnel Costs from 2017 to the year for which the Esperance
Offset is being calculated. For example, if City Station Personnel Cost increases 3%
from 2017 to 2018 and 4% from 2018 to 2019, the 2019 cap for the Esperance Offset
would be $1,197,516 and be calculated as follows:
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5.1.a
$1,117,150 x 1.03 = $1,150,664 x 1.04 = $1,196,691
I. District Fire Chief: The Fire Chief of Snohomish County Fire Protection District No. 1.
m. Firefighters: Full-time, compensated employees, captains, firefighters, emergency
medical technicians, and/or paramedics.
n. Insurance: The term "insurance" as used in this Restated ILA means either valid
insurance offered and sold by a commercial insurance company or carrier approved to
do business in the State of Washington by the Washington State Insurance
Commissioner or valid self-insurance through a self-insurance pooling organization
approved for operation in the State of Washington by the Washington State Risk
Manager or any combination of valid commercial insurance and self-insurance pooling if
both are approved for sale and/or operation in the State of Washington.
o. Law: The term "Jaw" refers to state and federal statutes and regulations. Unless
expressly identified herein, City ordinances, codes and resolutions shall not be
considered "law."
p. Material Breach: A Material Breach means the District's failure to provide minimum
staffing levels as described within this Restated ILA, the City's failure to timely pay the
Contract Payment as described within this Restated ILA, or the City's or District`s failure
to comply with other material terms of this Restated ILA.
q. Neighboring Unit Utilization Factor: See Exhibit E.
r. Negotiation Threshold. A designated occurrence or condition that requires the parties
to renegotiate the Restated ILA. E
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s. Non -Edmonds Unit: A Non -Edmonds Unit is any Unit stationed at any station other
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than the City Fire Stations. cis
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t. Transport Balance Factor: See Exhibit E.
u. Unit: A Unit is a group of Firefighters that work together and are based at the same
station. Where a station is staffed by three firefighters at any one time, that station shall
be considered a Unit. Where a station is staffed by five or more firefighters at any one
time, without counting the Battalion Chief or Medical Services Officer, that station shall
be deemed to have two Units and the District shall clearly allocate the Firefighters at that
station in such a manner that the two Units at that station can be clearly distinguished for
the purposes of determining the Unit Utilization Factor for each Unit.
v. Unit Utilization Factor: See Exhibit E.
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5.1.a
w. Wind -Up Period: Except in the context of Material Breach as defined in Section 10.2,
the two years immediately following notice of termination under 11.2.
1. SCOPE OF SERVICES
1.1 Services Provided. The District shalt provide all services necessary for fire suppression,
emergency medical service, hazardous materials response, technical rescue, and
disaster response (not including an Emergency Operations Center, which is provided by
the City at the time of this Restated ILA) to a service area covering the corporate limits of
the City of Edmonds. In addition, the District shall provide support services including, but
not limited to, fire marshal, fire prevention and life safety, public education, public
information, and fleet maintenance, payroll and finances, human resources, and legal
and risk management pertaining to the operations and delivery of the District's services.
1.2 Training, Education, and Career Development. The District shall provide training and
education to all firefighter and emergency medical service personnel in accordance with
State, County and local requirements. Furthermore, the District shall offer professional
development and educational and training opportunities for unrepresented and civilian
employees.
1.3 City Fire Chief, The District Fire Chief shall be designated as the City Fire Chief for
purposes of statutory provisions, regulations and the Edmonds City Code.
1.4 District Fire Chief Designates Fire Marshal. The District Fire Chief shall designate an 3
individual to serve as City Fire Marshal, and shall assign necessary personnel to support
the functions and needs of the Fire Marshal as mutually agreed to and partially funded Q
by the City (See Exhibit A), subject to the City's right to provide its own fire inspectors E
pursuant to Section 2.8.2, below. Q
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2. STANDARDS FOR SERVICESISTAFFING
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2.1 Battalion Chief. A Battalion Chief shall continue to be available for response within the w
City twenty-four (24) hours per day, seven (7) days per week as during the Introductory
Period. The District agrees to provide Incident Command response for all emergency
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incidents twenty-four (24) hours per day, seven (7) days per week. n
2.2 Fire Station Staffing. The City Fire Stations shall each be staffed twenty-four (24) hours
per day, seven (7) days per week with a minimum of one (1) fire captain and two (2)
firefighters, at least one of whom shall be a firefighter/paramedic. Any increase in
staffing above this level shall not increase the Contract Payment unless the increase
occurs through an amendment of this Restated ILA.
2.2.1 The parties shall renegotiate this Restated ILA upon the occurrence of any of the
following Negotiation Thresholds:
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5.1.a
a. When the Unit Utilization Factor ("UUF") at any one of the City Fire Stations
exceeds 0.250;
b. When the Neighboring Unit Utilization Factor ("NUUF") is out of balance as
defined in this Restated ILA, PROVIDED THAT this subsection shall not trigger a
renegotiation any earlier than January 1, 2018..
c. When the Transport Balance Factor (TBF} is out of balance as defined in this
Restated ILA, PROVIDED THAT this subsection shall not trigger a renegotiation earlier
than January 1, 2018.
d. When the Esperance Offset drops by ten percent (10%) or more over any
consecutive three (3) year period.
2.2.2 The District shall provide written notice to the City ("Threshold Notice") whenever
any of the foregoing Negotiation Thresholds occurs. Within thirty (30) days of issuance
of a Threshold Notice, the parties shall meet to renegotiate this Restated ILA. Such
negotiations shall include, at least the following topics:
(i) Methodologies intended to reduce the UUF substantially below 0.250 or
to balance the NUUF or TBF, as applicable (collectively "Remedial
Measures"). Remedial Measures may include, but shall not be limited to,
changes to the staffing mix and/or levels, adding another Unit; changing
fire response plans in CAD, and/or implementing other service changes;
and
Adjusting the Contract Payment to account for the District's increasedCU
cost in employing the selected Remedial Measures. c
Where the Threshold Notice pertains to subsection 2.2.1(d), topics of Q
negotiation shall include increasing the amount of the Esperance Offset
andlor reducing staff and/or reducing overhead charges that are billed to
the City. Q
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2.2.3 The District shall identify various Remedial Measures that are likely to
expeditiously achieve the applicable goals in Section 2.2.2(i). The City may opt to w
identify and notify the District about alternative Remedial Measures. After consulting with
the District, the City shall select one or more of the Remedial Measures and shall
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provide written notice of same within one hundred twenty (120) days following the n
issuance of the Threshold Notice (the "Negotiation Deadline"). The City's selection shall
be subject to mediation under paragraph 18.1 if the Di strict finds the City's selection to
be ineffective or inappropriate, but it shall not be subject to arbitration under paragraph
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18.2. Any disputes regarding the cost impacts of the City's selection shall be subject to N
the complete Dispute Resolution procedures, and any adjustment to the Contract c
Payment arising out of the Dispute Resolution Procedures shall be retroactive to the E
earlier of the Negotiation Deadline or the date that the Remedial Measures were initially
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employed. If the City fails to designate one or more Remedial Measures by the Q
Negotiation Deadline, such failure shall be deemed a Material Breach.
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5.1.a
2.2.4 The parties shall endeavor to execute an amendment prior to the Negotiation
Deadline. If the parties cannot agree upon an amendment to this Restated ILA before
the Negotiation Deadline, either party may terminate the Restated ILA pursuant to 11.2,
PROVIDED THAT during the ensuing two-year Wind -Up Period, the District shall be
authorized to increase service levels at the City Fire Stations as it deems necessary, and
FURTHER PROVIDED THAT the marginal increase in the Contract Payment resulting
from any such ❑istrict-imposed service level increases during the Wind -Up Period shall
be shared equally by the parties during the Wind -Up Period.
2.3 Shift Arrangements. The City prefers that the following shift arrangements apply to
personnel assigned to stations within the City: no Firefighter shall start a 24-hour shift at
any of the City Fire Stations if that Firefighter has just completed a 48-hour shift at a City
Fire Station or any other fire station in the District without having taken a rest day
between shifts. The District commits that it will undertake in good faith, pursuant to
Chapter 41.56 RCW, to negotiate successfully for those arrangements, to be
implemented.
2.4 Review of Service Delivery Objectives. The parties acknowledge that the service
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delivery objectives adopted in 2006 ("Response Objectives") have never been met in
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their entirety, even when the City had its own fire department. During the Introductory
Period, the parties contracted for a particular staffing level at the City Fire Stations. It has
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been recommended that the parties move toward a performance -based contract where
the City pays for a particular level of service that is measured by service delivery
objectives (e.g. response time) instead of a particular number of positions. The parties
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would like to continue to evaluate this recommendation, but acknowledge that it would
take significant additional work to implement such a change, not the least of which
includes adoption of achievable performance standards. The City and the District agree
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to work toward adoption of a revised set of service delivery objectives in the first quarter
of 2018.
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2.4.1 Turnout Time. The District has adopted a standard of 2 minutes and 15 seconds
on 90% of all calls. Failure to meet this standard shall not be deemed a Material Breach.
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If this standard is not being met during calendar year 2017 for the City Fire Stations, the
District shall provide the City, no later than December 31, 2017, with a report containing
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the following information: (i) a list of possible measures that could be implemented to
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improve Turnout Time, (ii) the estimated cost of each measure (if reasonably available)
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and (iii) estimates corcerning the amount that turnout time could be reduced with each
measure.
2.5 Reporting. The District agrees to annually report to the City in accordance with chapter
35.103 RCW. In addition to the regular quarterly report content and the content required
by law, the annual report shall contain the Neighboring Unit Utilization Factor for each of
the following jurisdictions: Lynnwood and Mountlake Terrace. The annual report shall
contain the total number of seconds that City Fire Stations responded to calls in
Woodway and the total number of automatic aid responses from Shoreline into
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5.1.a
Edmonds. The annual report shall, to the extent practicable, also state the amount of
transport fees that the District sought to recover from incidents occurring within the City
and Esperance, respectively, and the amount of those fees that were actually recovered.
If the District has data that identifies the number of seconds during which two or more
Units were Assigned to different calls at the same time, it shall include that data in the
annual report.
2.5.1 Quarterly Reporting. In addition, the District shall provide a quarterly report to the
City Clerk, no later than 30 days after the end of each quarter. The quarterly report shall
contain the Unit Utilization Factor for each of the City Fire Stations, the Transport
Balance Factor, as well as the turnout time, travel time, and overall response time.
2.6 [section relocated for clarity]
2.7 Criteria -Based 9-1-1 Dispatch. It is understood and agreed by the City and District that
the dispatch of Units during emergencies is determined by criteria -based dispatch
protocols of the dispatch centers and Automatic Vehicle Location (AVL). Nothing herein
shall require the District to respond first within the City as opposed to other areas served
by the District. The City and District recognize that responses to emergencies shall be
determined by the District based upon dispatch protocols, the location of available Units
and the District's operational judgment, without regard to where the emergencies occur.
2.8 Level of Service Changes. During the term of this Restated ILA, service level changes
may be mandated that are beyond the control of either party. Additionally, either party
may desire to change the service level, including but not limited to, those services
identified in Section 1 Scope of Services and Section 2 Standards for Services/Staffing.
When a service level change is mandated by law, adopted by the Edmonds City Council
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as part of the City's chapter 35.103 RCW Response Objectives, or is mutually agreed to
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by the parties, the City and the District shall renegotiate the Contract Payment at the
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request of either party. If the parties are unable to reach agreement within one hundred
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twenty (120) days after the change is mandated or mutually agreed, the matter shall be
subject to the complete Dispute Resolution procedures, and any adjustment to the
Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive
to the date that the service level change was initially employed. Failure of either party to
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participate in, or comply with, the Dispute Resolution Procedures in Section 18.1 and/or
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18.2 shall be deemed a Material Breach.
2.8.1 The City acknowledges that the District may be required by law to notify and
bargain with the local chapter of the IAFF any level of service changes made pursuant to
this section 2.8.
2.8.2 The City reserves the right to remove the Fire inspector services from this
Restated ILA upon one year's written notice to the District, in which case the Contract
Payment shall be equitably reduced, PROVIDED THAT in no case shall such notice be
provided less than 90 days prior to the beginning of a new fiscal year, AND FURTHER
PROVIDED THAT the City shall consult with the District regarding the impacts of a
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5.1.a
proposed removal of the Fire Inspector services at least 94 days in advance of the City
providing such notice, AND FURTHER PROVIDED THAT if the City exercises this
option, it shall provide fire inspection services using one or more inspectors with current
or previous firefighting experience.
2.9 Response Time Questions. In the event that response times should consistently deviate
from the City's Response Objectives, as they may be amended from time to time by the
City, the District Fire Chief and the City Mayor, or their designees, shall meet and confer
to address the cause, potential remedies, and potential cost impacts.
3. USE OF CITY FIRE STATIONS
3.1 Use of City Fire Stations. The City shall retain ownership of three existing City Fire
Stations and shall make them available for use by the District pursuant to the terms set
forth in Exhibit B. The parties acknowledge that none of these three fire stations are
ideally located and that the City could be better served by two ideally located fire
stations. The parties also acknowledge that the internal configuration of the City's three
stations contributes to slower turnout times than could be achieved with new stations
built according to current standards. In light of the above, the parties contemplate that �°
the City may opt to replace the three current fire stations with two new fire stations for
use by the District during the term of this Restated ILA. In the event of a conflict
between the provisions of the Restated ILA and Exhibit B, the provisions of Exhibit B
shall control with respect to fire stations and fixtures contained therein, PROVIDED
THAT Exhibit B shall be amended in the event that the City moves to a two -station
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service, and FURTHER PROVIDED THAT nothing in Exhibit B shall be construed to
prevent the City from moving to a two -station service; and FURTHER PROVIDED, that
the cost of providing turn key fire stations with equivalent technology to current fire
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stations shall be borne entirely by the City.,
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3.1.1 In the event the City decides to replace or relocate any of the City Fire Stations,
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the City shall provide notice to the District concerning the location, design and layout of
the new City Fire Stations, the time frame for completion, and any other information
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reasonably requested by the District to plan for the transition. Not later than thirty (30)
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days following such notice, the parties shall meet to discuss the impact of any such
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changes on this Restated ILA and to negotiate an amendment to this Restated ILA to
address such impacts. The parties recognize that there may be initial cost impacts that
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are not ongoing, and the parties agree to negotiate these as well. The parties shall
endeavor to execute an amendment no later than one hundred twenty (120) days
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following such notice to address such initial cost impacts. If the parties cannot agree
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upon an amendment to this Restated ILA within such time, either party may invoke the
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Dispute Resolution procedures.
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5.1.a
3.2-3.3 [Completed. Deleted for clarityf
4. ANNUAL CONTRACT AND TRANSPORT FEES PAYMENT TERMS
4.1 Annual Contract Payment. The City shall pay the District a sum referred to as the
Contract Payment for the services provided herein. The annual total amount of the
Contract Payment shall be determined according to Exhibit C. The Contract Payment
shall be paid in equal monthly installments by the 10" day of each month. Failure to pay
monthly installments in a timely manner shall be considered a Material Breach as
defined in the Definitions section of this Restated ILA.
4.1.1 If a service level change requiring an adjustment in the Contract Payment occurs
on a date other than January 1, the Contract Payment shall be adjusted on the effective
date of the service level change, and the monthly installment payments shall be adjusted
accordingly.
4.2 Contract Payment Adjustment. Each year, no later than September 1, the District shall
submit to the City an invoice for the ensuing year, including any revision to the Contract
Payment for the ensuing year.
4.2.1 Annual Percent Increase Based on Labor Costs. The cost of City Station
Personnel identified in Exhibit C shall be adjusted annually pursuant to the negotiated
labor collective bargaining agreement between the District and the local chapter of the
IAFF ("CBA"}, provided that, notwithstanding the actual terms of the CBA, the City
Station Personnel cost in Exhibit C shall increase from one labor agreement to the next
no more than the greater of (i) the median increase in the total cost of compensation
(i.e., combined cost of wages and benefits) of comparable fire agencies, (ii) the increase
in the Consumer Price Index as measured by the CPI-W Seattle -Tacoma -Bremerton
metropolitan area for the twelve (12) month period ending June 30, or (iii) the E
percentage increase in compensation awarded by an interest arbitrator. The phrase
"comparable fire agencies" shall refer to a list of comparables agreed upon by the Q
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Employer and Union through the collective bargaining process or the comparables
accepted by an interest arbitrator in an interest arbitration proceeding.
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4.2.1.1 The parties recognize that the cost of the District's community paramedic
program is currently covered by grants. At the time the grants expire, the City may opt to
continue the community paramedic program in which case Exhibit C shall be revised to
add an equitable share of the cost of such community paramedics, taking into account
the other jurisdictions that are served by the community paramedics. If the City opts not
to continue with the program, the community paramedic program will not be continued
within the City limits after the grant term ends.
1 The Parties acknowledge that a number of actions described in the Agreement have been completed.
For clarity and conciseness, those provisions are removed and replaced with the words "Completed.
Deleted for clarity."
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5.1.a
4.2.2 Adjustment Date Not Met. If a new CBA between the District and IAFF Local
1828 has not been finalized by September 1 of the final year of the then -effective CBA,
the City Station Personnel costs and the Indirect Operating Costs for the ensuing year
shall be adjusted following execution of the new CBA and shall be retroactive to January
1 of the Adjustment Year. For example, as of the date of this Restated ILA, the last CBA
expired on December 31, 2014; thus, the Adjustment Year is 2015. In such instances,
the District shall send the City (directed to the City Clerk), no later than September 1 of
each year for which a CBA has not yet been executed for the ensuring year, a range
within which the Contract Payment for the ensuing year is likely to fall, which range shall
be informed by the current status of negotiations between the District and IAFF Local
1828. To enhance the District's ability to provide the City with a predictable range for the
Contract Payment, the District shall, to the extent practicable, commence negotiations
with IAFF Local 1828 no later than July 1a` of any year in which a CBA is expiring. If a
new CBA has not been executed by November 1s` of the year in which a CBA is expiring,
the District shall notify the City of the economic issues on which the parties have not
reached tentative agreement.
4.2.3 Documentation of Labor Costs. Upon executing a new CBA, the District shall
provide supporting documentation sufficient to allow the City to confirm that the labor
costs have not increased more than the limits set forth in Section 4.2.1, including
comparable agency compensation data used by the parties or the interest arbitrator to
establish new compensation levels.
4.3 -4.4 [sections relocated and renumbered for clarity]
4.5 1 ndirect 02erating Cost Portion of Contract Payment. The District shall determine the
Indirect Operating Cost portion of the Contract Payment according to the following:
• Overhead shall be ten percent (10%) of the cost of the City Station Personnel cost; E
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• Equipment maintenance and operation, medications, and supplies shall be ten a
percent (10%) of the City Station Personnel cost;
• Fire Marshal allocation of fifty percent (50%) of wage and benefit cost of the position, N
and Fire Inspector at one hundred twenty-five percent (125%) of wage and benefit w
cost of the position (See Exhibit A); and r
• Apparatus replacement costs based upon the District Apparatus Replacement
Schedule --Rolling Stock designated as Exhibit D.
The total of the City Station Personnel cost and the Indirect Operating Costs, plus any
additional amounts due to annexations as provided in Section 4.6, less the "Esperance
Offset', shall constitute the Contract Payment for the ensuing year.
4.5 Annexation. The City's Urban Growth Area contains property within the boundaries of
the ❑istrict. Should the City seek to annex portions of the District, the District will not
oppose the annexation. In the event the City annexes portions of the District other than
Esperance, the Contract Payment shall be increased by an amount calculated by
applying the then current District levy rate and emergency medical services levy rate to
Packet Pg. 14
5.1.a
the assessed value of the annexed area, plus revenue from a Fire Benefit Charge, if
imposed, that the District would have received from the annexed area in the year in
which the Contract Payment is calculated. The increase in the Contract Payment shall
occur on the first month on which the District is no longer entitled to collect non -
delinquent tax revenue from the annexed area pursuant to RCW 35.13.270(2).
4.6.1 Esperance Annexation. If the City annexes all of the area commonly referred to
as "Esperance", the District will support the annexation. Whenever any portion of
Esperance is annexed, the Esperance Offset attributable to the annexed area shall no
longer be used to reduce the calculation of the Contract Payment at such time as the
District is no longer entitled to collect non -delinquent tax revenue from the annexed area
pursuant to RCW 35.13.270(2).
4.7 Significant Change in Cost of Providing Services. In the event that there is a material
and significant increase or decrease in the costs of providing services under this
Restated ILA because the District was required to comply with a legislative or regulatory
decision by an entity other than the City, then at the request of either party, the City and
District shall seek to renegotiate this Restated ILA and the Contract Payment to fully
compensate the District for actual costs incurred according to the methodology in Exhibit
C. An example of a significant increase in cost would be if the state required that fire
engines be staffed with four firefighters per engine instead of three. If the City and
District are unable to successfully renegotiate the Contract Payment in this context
through good faith negotiations, then the complete Dispute Resolution provision of this
Restated ILA shall apply. Failure of either party to participate in, or comply with, the
Dispute Resolution Procedures in Section 18.1 and/or 18.2 shall be deemed a Material
Breach. Nothing herein prevents either party from terminating the Restated ILA
pursuant to Section 11.2, whether before or after exercise of the Dispute Resolution
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provisions of this Restated ILA.
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4.8 EMS Transport Fees. The District shall charge fees for the basic life support and
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advanced life support transports that it performs. As the EMS service provider for the
City, the District shall receive and pursue collection of all Transport Fees in accordance
N
with District policy for transports that originate within the City limits. The District shall
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remit the amount so received to the City, less an administration fee not to exceed the
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actual cost of collection on a quarterly basis. The District shall be responsible for, and
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agrees to prepare and provide in a timely fashion, reasonable documentation and/or
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reports to the City.
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4.9 Creating Unfunded Mandates. The City shall not create any unfunded mandates for
increased service or reporting by the District without fully compensating the District for
actual costs incurred.
5. CITY EMPLOYEES
5.1-5.8 [Completed. Deleted for clarity].
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5.1.a
5.9 Former City Employees. The City shall indemnify, defend, and hold the District harmless
from any and all demands, claims, or actions by former City personnel, which arise out of, or
relate to, the time prior to the Commencement Date, provided, however, that the indemnification
shall not apply to any claims arising as a result of the District's actions under the Agreement or
the Restated ILA.
6. ROLLING STOCK (APPARATUS AND VEHICLES)
6.1 — 6.5 [Completed. Deleted for clarity].
6.6 District Apparatus Replacement Schedule. The District has provided current information
regarding existing and proposed Apparatus Replacement Schedule attached in Exhibit
D. The District, in its sole discretion, may elect to purchase new rolling stock or
otherwise assign District rolling stock for use within the City.
6.7 Public Safety Boat. Title to the City Public Safety Boat known as Marine 16 (the
"Vessel") has been transferred to the District. The District's use of Marine 16 for training
and emergencies as a county -wide asset is described in the First Amendment to
InterlocaI Agreement for Use of Rescue and Fire Boat. Exhibit H to the Agreement is
hereby deleted.
6.7.1 [Completed. Deleted for clarity]
6.7.2 The District assumes responsibility for maintenance and repairs to the Vessel.
However, upon the District's request, the City agrees to provide maintenance and repair
services for the Vessel in exchange for receipt from the District of the City's normal
hourly shop rates for labor,
6.7.3 The Apparatus Replacement Schedule (Exhibit D to the Agreement and the
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Restated ILA) is amended to include the Outboard Motors of the Vessel for as long as E
the Vessel is in operation. The amended Apparatus Replacement Schedule is attached Q
hereto. The Contract Payment shall reflect the addition of the Outboard Motors to this
schedule.
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6.7.4 [Completed. Deleted for clarity] w
6.7.5 Use of the vessel by the City of Edmonds Police Department shall continue as
agreed to before this Restated ILA. The City is solely responsible for maintaining and
Certifying its operators.
6.7.5.1 The City's use of the Vessel is at the City's risk. The City acknowledges
that the District is making no representations or warranties concerning the Vessel.
Further, if the City uses the Vessel without a District operator, the City agrees to be
solely responsible for all damage or loss to the Vessel and its apparatus while the
Vessel is within the City's control and/or possession.
6.7.5.2 The City agrees to release the District from any claims associated with
any training provided to it. The City further agrees to defend, indemnify and hold the
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5.1.a
District harmless from any and all claims for bodily injury or property damage arising out
of the City's use and operation of the Vessel.
6.7.5.3 The City specifically and expressly waives any immunity that may be
granted under the Washington State Industrial Insurance Act, Chapter 51 RCW as to
any claims by its employees arising from the use of the Vessel.
7. EQUIPMENT
7.1 — 7.4 [Completed. Deleted for clarity]
S. OVERSIGHT AND REPORTING
8.1 Agreement Administrators. The District Fire Chief and the City Mayor and/or their
designees, shall act as administrators of this Restated ILA for purposes of RCW
39.34.030. During the term of this Restated ILA, the District Fire Chief shall provide the
Mayor with quarterly written reports concerning the provision of services under this
Restated ILA. The format and topics of the reports shall be as set forth in Section 2.5.
The District Fire Chief shall present an annual report covering the previous calendar
year to the Edmonds City Council prior to March 1, and at such meeting the Chief shall
request, and the City Council shall schedule, the Joint Annual meeting provided for in
section 8.2.
8.1.1 The parties agree to meet on a quarterly basis to address the performance of the
Restated ILA. It is expected that these quarterly meetings will be attended by at least
one City Council member, the Mayor, the City Attorney, the Finance Director, the District
Fire Chief and at least one Commissioner from the District.
8.2 Joint Annual Meeting. In addition to the meeting(s) referred to in Section 8.1 above, the
Edmonds City Council and Board of Fire District #1 Commissioners shall have a joint
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annual meeting after, but within 30 days, of the annual report at a properly noticed place
a
and time to discuss items of mutual interest related to this Restated ILA.
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8.3 Representation on_Infergovernmental Boards. The District shall represent the City on
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intergovernmental boards or on matters involving the provision of services under this
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Restated ILA as reasonably requested by the Mayor. The City reserves the right to
T
represent itself in any matter in which the interests of the City and the District are not
aligned or whenever any matter relates to the appropriation of or expenditure of City
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funds beyond the terms of this Restated ILA.
9. EXISTING AGREEMENTS
9.1 BEM, SNOCOM and SERS. The City currently has contractual relationships with other
entities or agencies including the Department of Emergency Management (DEM) (or
successor), Snohomish County Communications Center (SNOCOM) (or successor), and
Snohomish County Emergency Radio System Agency (SERS) (or successor). The City
shall maintain its representation and financial obligations with those entities or agencies
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5.1.a
and will act to represent itself and retain authority to negotiate on its behalf. At the
discretion of the City, the District may provide representation on behalf of the City on
various committees, boards, and/or commissions as requested, as appropriate, and/or
as agreed to by mutual agreement of the parties. The parties shall meet to address any
changes to the foregoing entities that result in a change to the City's representation or
financial obligations.
9.2 Mutual and Automatic Aid. The District shall assume any of the City's remaining
contractual responsibility and obligations for the provision of mutual and automatic aid.
9.3 Full Informations as Basis for Relationship. The City and District agree to coordinate their
individual relationships with other entities and agencies so that the services under this
Restated ILA will be provided in an efficient and cost effective manner. The City and
District agree to keep each other fully informed and advised as to any changes in their
respective relationships with those entities or agencies, whether or not those changes
impact the City and/or the District obligations shall be provided to the other party in
writing in a timely manner that allows a reasonable opportunity to discuss proposed
changes in relationships or obligations.
10, TERM OF AGREEMENT
10.1 20-Year Agreement. The Effective Date of this Restated ILA shall be February 1, 2017.
The Commencement Date of the Agreement was January 1, 2010, This Restated ILA
shall continue in effect until December 31, 2030, unless terminated earlier as provided in
section 11. After December 31, 2030: this Restated ILA shall automatically renew under
the same terms and conditions for successive, rolling five (5) year periods unless
terminated as provided in section 11.
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10.2 Material Breach and Wind -Up Period. In the event of a Material Breach of this Restated
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ILA, the City and District shall, unless the City and District mutually agree otherwise,
continue to perform their respective obligations under this Restated ILA for a minimum of
U_
twelve (12) months after notice of the Material Breach (the "Wind -Up Period") provided,
Ch
however; that the Wind -Up Period shall be (i) ninety (90) days if the Material Breach
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involves the City's failure to make the Contract Payment or (ii) 180 days if the City fails
to timely select a Remedial Measure following the District's issuance of a Threshold
Notice; provided further, that during the Wind -Up Period, the City and District shall
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coordinate their efforts to prepare far the transition to other methods of providing fire and
EMS service to the City. The City shall be responsible for all Contract Payment
U_
installments required herein until the conclusion of the Wind -Up Period.
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11. TERMINATION AND RETURN OF ASSETS
11.1 (Completed. Deleted for clarity]
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5.1.a
11.2 Termination — Notice. In addition to terminating this Restated ILA for a Material Breach,
either party may terminate this Restated ILA at any time by providing the other party with
two (2) years written notice of its intent to terminate.
11.3 Termination Costs. Except as otherwise provided herein, the costs associated with
terminating this Restated ILA shall be borne equally between the parties, or in the event
of a Material Breach, by the breaching party, provided that in the following
circumstances, the cost of termination shall be apportioned as provided below.
11.3.1 Termination Due to Change in Law or by Mutual Agreement. In the event
that this Restated ILA is terminated due to a change in law or by mutual agreement,
each party shall bear its own costs associated with the termination.
11.3.2 Regional Fire Protection Service Authority. In the event that the District,
along with one or more fire protection jurisdictions, elects to create a Regional Fire
Protection Service Authority Planning Committee ("RFA Planning Committee") as
provided in RCW 52.26.030, the District agrees to notify the City of its intent and subject
to mutual approval of the District and other participating jurisdictions, to afford the City
an opportunity to be a participant on the RFA Planning Committee. Declining the
opportunity to participate in the RFA Planning Committee shall not be construed as a
Material Breach on the part of the City. In the event that a Regional Fire Protection
Service Authority (RFA) or another legally recognized means of providing fire and
emergency medical services is created, inclusive of District, the District's powers and
duties under this Restated ILA shall be assigned to the RFA as the District's successor -
in -interest as provided by RCW 52.26.100.
11.3.2.1 If the District forms a RFA with any other agency, the parties shall
confer to determine whether any efficiencies have resulted from the creation of the RFA
that could warrant reconfiguring the service provided to the City.
11.4 [reserved]
11.5 [reserved]
11.6 Duty to Mitigate Costs. The City and District have an affirmative duty to mitigate their
respective costs of termination, irrespective of the party who elects to terminate this
Restated ILA and irrespective of the party who must bear the costs of termination.
11.7 Return of Assets to the City. Regardless of the reason for termination, the City and
District agree that like assets purchased by and transferred to the District as part of the
Agreement shall be purchased by the City as described below. This provision shall not
apply to the formation of an RFA in which both the City and the District are participants.
11.7.1 Purchase Back Rolling Stock. All rolling stock in use by the District at the City
Fire Stations at the time of termination shall be purchased back at a price that considers
the fair market value of the asset and any adjustments to fair market value that would be
15
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5.1.a
fair and equitable, including, for example, City contributions to apparatus replacement,
costs incurred by the District for acquisition, maintenance, and repair, depreciation, etc.
11.7.2 Purchase Back Equipment. All equipment in use by the District at the City Fire
Stations at the time of termination shall be purchased back at fair market value.
11.7.3 tCompleted. Deleted for clarity]
11.7.4 District Employees. The District shall indemnify, defend and hold the City
harmless from any and all demands, claims, or actions by District personnel, which
arises out of or relate to the time that such personnel were employees of the District,
PROVIDED HOWEVER, that the indemnification shall not apply to any claims arising as
a result of the City's actions during the term of the Agreement or the Restated ILA.
12, DECLINE TO MERGE
12.1 City Declines to Merge. In the event that the District enters into an agreement with any
other fire district or agency that is functionally equivalent to a merger, the City may opt to
terminate this Restated ILA without prejudice or penalty. To exercise this option the City
shall provide written notice to the District of its intent to end the Restated ILA. Such
notice shall be provided not more than ninety (90) days after receiving written notification
from the District in accordance with the provisions of Section 19.1 that the District
intends to merge with another entity.
12.11A Not a Material Breach. The City's decision to terminate under 12.1 does not
constitute a Material Breach of the Restated 1LA and none of the penalties associated
with a Material Breach shall apply to the City.
12.1.2 12-Month Notice. The City's notice shall provide an effective date of termination
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which shall be no more than twelve (12) months after the City officially notifies the E
District of its termination, unless otherwise agreed to by the parties, and the costs of Q
termination shall be split evenly between the parties.
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12.1.3 City Exit from Agreement. If the City elects to terminate the Restated ILA
because of an impending merger between the District and one or more other jurisdiction, w
the City's exit will be under the terms and conditions described in Section 11.7.
13. [deleted]
14. TOWN OF WOODWAY
14.1 Service to Woodway. The City may, in accordance with the terms herein, subcontract
with the Town of Woodway to have the District provide fire and emergency medical
services to the Town of Woodway. The City shall consult with the District in advance of
entering into any such subcontract, and the District shall have the opportunity for input
into any issues that may affect service and/or the cost of providing service. The City
shall provide advance written notice to the District of at least twelve (12) months prior to
any commencement of such service. The City's subcontracting of the District's service to
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5.1.a
Woodway shall not be considered an unfunded mandate, and no change in the Contract
Payment shall result from such a subcontract, provided that the City is not requesting
additional staff to serve Woodway. Any and all payments from such a subcontract with
Woodway shall be paid to the City of Edmonds only. The District agrees not to compete
with the City of Edmonds in such negotiations_
14.1.1 If the City is requesting additional staff to serve Woodway, the parties shall
renegotiate the Contract Payment retroactive to the date that the District begins
providing the additional staff. If the parties have not executed an amendment prior to the
commencement of service to Woodway, either party may invoice the Dispute Resolution
procedures in Section 18.1 and 18.2; provided, however, that any adjustment to the
Contract Payment arising out of the Dispute Resolution Procedures shall be retroactive
to the date that the District begins providing the additional staff to serve Woodway. In
this context, failure of either party to participate in, or comply with, the Dispute
Resolution Procedures in Section 18.1 and/or 18.2 shall be deemed a Material Breach.
14.1.2 The City of Edmonds right to subcontract with the Town of Woodway constitutes
the consideration for the City's agreement to incur the additional 9.13% in Exhibit C
initially attributable to Woodway under the Agreement.
14.1.3 At the City's request, the District agrees to work with Shoreline Fire Department
to adjust automatic aid responses into the Town of Woodway.
14.1.4 In the event that the Point Wells development is to become part of the service
area for the District, such event shall be deemed a "Negotiation Threshold", and the
negotiation provisions of 2.2.3 - 2.2.4 shall apply.
15. [Completed. Deleted for clarity] g
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16. CITY AND DISTRICT ARE INDEPENDENT MUNICIPAL GOVERNMENTS E
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16.1 Independent Governments. The City and District recognize and agree that the City and
District are independent governments. Except for the specific terms herein, nothing
herein shall be construed to limit the discretion of the governing bodies of each party.
Specifically and without limiting the foregoing, the District shall have the sole discretion w
and the obligation to determine the exact method by which the services are provided
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within the District and within the City unless otherwise stipulated within this Restated n
I LA. a
16.2 Resource Assignments. The District shall assign the resources available to it without
regarding to internal political boundaries, but rather based upon the operational
judgment of the District as exercised within the limitations and obligations of Sections 2.4
through 2.8.
16.3 Debts and Obligations. Neither the City nor District, except as expressly set forth herein
or as required by law, shall be liable for any debts or obligations of the other.
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5.1.a
17. INSURANCE
17.1 Maintenance of Insurance. For the duration of this Restated ILA, each Party shall
maintain insurance as follows: Each party shall maintain its own insurance policy
insuring damage to its own fire stations, real and personal property and equipment if
any, and "policy" shall be understood to include insurance pooling arrangements or
compacts such as the Washington Cities Insurance Authority (WCIA). The City shall
maintain an insurance policy insuring against liability for accidents occurring on City
owned property. Such insurance policy shall be in an amount not less than one million
dollars ($1,000,000.00) per occurrence with a deductible of not more than five -thousand
dollars ($5,000.00). The District shall maintain an insurance policy insuring against
liability arising out of work or operations performed by the District under this Restated
ILA in an amount not less than one million dollars ($1,000,000.00) per occurrence with a
deductible of not more than five -thousand dollars ($5,000.00). The phrases "work or
operations" and "maintenance and operations" shall include the services identified in
Section 1. Scope of Services, the services of the Fire Marshal and the District Fire
Chief, acting in the capacity of City Fire Chief and any obligation covered by Exhibit 6,
Section 9.
17.2 Claims of Former City Employees. The City has provided proof of coverage that it has
maintained insurance against claims by former City Personnel for incidents and
occurrences which may have occurred prior to the Commencement Date of the
Agreement, including but not limited to, injuries, employment claims, labor grievances,
and other work -related claims. Such insurance was at all times in an amount not less
than one million dollars ($1,000,000.00) per occurrence with a deductible of not more
than five -thousand dollars ($5,000.00). The City will hold harmless the District and its
insurance provider for any such claims lawsuits or accusations that occurred prior to the
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Commencement Date.
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17.3 Claims of Former District Employees. The District represents and warrants that it has
Q
maintained insurance against claims by District employees for incidents and occurrences
which may have occurred during the time period prior to the Commencement Date of the
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Agreement, including but not limited to injuries, employment claims, labor grievances, w
and other work -related claims. Such insurance was at all times in an amount not less r
than one million dollars ($1,000,000.00) per occurrence with a deductible of not more
than five -thousand dollars ($5,000.00).
17.4 Hold Harmless. To the extent each party's insurance coverage is not voided, each party
agrees to defend, indemnify and hold harmless the other party, its officers, officials,
employees and volunteers from any and all claims, costs, including reasonable
attorneys' and expert witness fees, losses and judgments arising out of the negligent
and intentional acts or omissions of such party's officers, officials, employees and
volunteers in connection with the performance of the Agreement or the Restated ILA.
The provisions of this section shall survive the expiration or termination of the
Agreement and the Restated ILA.
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5.1.a
17.5 Release from Claims. Except as specifically provided in this Restated ILA, and except in
the event of breach of this Restated ILA, the District and the City do hereby forever
release each other from any claims, demands, damages or causes of action arising prior
to the Commencement Date and related to damage to equipment or property owned by
the City ar District or assumed under the Agreement or the Restated ILA. It is the intent
of the City and District to cover this risk with the insurance noted above.
18. DISPUTE RESOLUTION
It is the intent of the City and District to resolve ail disputes between them without
litigation. In the event that any dispute between the City and District cannot be resolved
by good faith negotiations between the City and District, then the dispute resolution
provision of this Restated ILA shall apply. Excluded from these dispute resolution
provisions are issues related to the legislative authority of the Edmonds City Council to
make budget and appropriation decisions, decisions to contract, establish levels of
service or staffing under Section 2 of this Restated ILA and Chapter 35.103 RCW and
other policy matters that state law vests with the City Council. The above exclusions
from the dispute resolution process shall not abridge the right of the District to pursue an
increase in the Contract Payment as a result of any decision which, itself, is not subject
to the Dispute Resolution provisions of this Restated ILA. Nothing herein shall prevent
either party from providing notice of termination of the Restated ILA pursuant to Section
11,2 prior to completion of the dispute resolution processes described below; however,
such notice shall not affect any obligations to proceed with the Dispute Resolution
provisions.
18.1 Mediation. Upon a request by either party to mediate a dispute that is subject to the
Dispute Resolution provisions, the parties shall mutually agree upon a mediator. If the
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City and District cannot agree upon a mediator within ten (10) business days after such
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request, the City and District shall submit the matter to the Judicial Arbitration and
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Mediation Service (JAMS) and request that a mediator be appointed. This requirement
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to mediate the dispute may only be waived by mutual written agreement before a party
may proceed to litigation as provided within this Restated ILA. Except for unusual
reasons beyond the reasonable control of either party, mediation shall be completed
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within ninety (90) days after the mediator is selected. Any expenses incidental to
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mediation, including the mediator's fee, shall be borne equally by the City and District.
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18.2 Binding Arbitration. If the City and District are unsuccessful in resolving any dispute
subject to the Dispute Resolution provisions through mediation, either party may
demand binding arbitration as provided herein, unless the nature of the dispute is not
subject to arbitration pursuant to other provisions of this Restated I LA.
18.2.1 The arbitration shall be conducted by JAMS in Seattle, Washington or other
mutually agreeable dispute resolution service. The dispute shall be governed by the
selected arbitration service's Streamlined Arbitration Rules and Procedures. The parties
shall agree on a JAMS arbitrator with twenty (20) days from the date the matter is
submitted to JAMS. In the event that the parties fail to agree on a JAMS arbitrator within
19
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5.1.a
such time, then JAMS shall be asked to submit the names of at least three arbitrators.
Each party shall have ten (10) days after receiving the list to strike one name from that
list. JAMS shall select the arbitrator from the names on the list that have not been struck
by either party. The parties may agree on another arbitrator in JAMS or another person
at any time. In the event that JAMS is unable or unwilling to provide an arbitrator and the
parties cannot otherwise agree, then either party may request the Snohomish County
Superior Court to designate an arbitrator.
18.2.2 At any arbitration involving the Contract Payment, the arbitrator shall, as nearly as
possible, apply the analysis used in this Restated ILA and supporting Exhibits to adjust
the Contract Payment. The arbitrator may deviate from such analysis and use principles
of fairness and equity, but should do so sparingly.
18.2.3 Unless the City and District mutually consent, the results of any binding arbitration
session shall not be deemed to be precedent for any subsequent mediations or
arbitrations.
18.2.4 The decision of the arbitrator shall be final and binding upon both parties, subject
only to the right of appeal as provided in RCW 7.04; provided, however, that in arriving
at such decision, neither of the parties nor the arbitrator shall have the authority to alter
this Restated ILA in whole or in part.
18.2.5 The arbitrator cannot order either party to take action contrary to law.
18.2.6 The substantially prevailing party, if any, in any binding arbitration action shall be
entitled to an award of its reasonable attorneys' fees and costs.
18.3 Litigation. For disputes that are not subject to binding arbitration, either party may file an Q
action in Superior Court. Jurisdiction and venue for such actions shall lie exclusively in
Superior Court for Snohomish County, Washington, Each party expressly waives the a�
right to a jury trial. The party substantially prevailing in any such action ❑r proceeding Q
shall be awarded its reasonable costs and attorneys' fees. ;v
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19. MISCELLANEOUS PROVISIONS w
19.1 Noticing Procedures. All notices, demands, requests, consents and approvals which
may, or are required to be given by any party to any other party hereunder, shall be in
writing and shall be deemed to have been duly given if delivered personally, sent by
electronic mail (provided a read receipt is obtained by the sender), sent by nationally
recognized overnight delivery service, or if mailed or deposited in the United States mail,
sent by registered or certified mail, return receipt requested and postage prepaid to:
District Secretary: City Clerk:
Snohomish County Fire Protection District No. 1 City of Edmonds
12425 Meridian Avenue 121 5t" Avenue North
Everett, WA 98208 Edmonds, WA 98020
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5.1.a
Or, to such other address as the foregoing City and District hereto may from time -to -time
designate in writing and deliver in a like manner. All notices shall be deemed complete
upon actual receipt or refusal to accept delivery. Facsimile transmission of any signed
original document and retransmission of any signed facsimile transmission shall be the
same as delivery of an original document.
19.2 Other Cooperative Agreements. Nothing in the Restated ILA shall preclude the City and
the District form entering into contracts for service in support of this Restated ILA.
19.3 Public Duty Doctrine. This Restated ILA shall not be construed to provide any benefits
to any third parties. Specifically, and without limiting the foregoing, this Restated ILA
shall not create or be construed as creating an exception to the Public Duty Doctrine.
The City and District shall cooperate in good faith and execute such documents as
necessary to effectuate the purposes and intent of this Restated ILA.
19.4 Entire Agreement. The entire agreement between the City and District hereto is
contained in this Restated ILA and exhibits thereto. This Restated ILA supersedes all of
their previous understandings and agreements, written and oral, with respect to this
transaction. This Restated ILA supersedes the Agreement except where provisions
have expressly been omitted for clarity and conciseness. Only those exhibits referenced
in this Restated ILA shall continue to be effective.
19.5. Amendment. This Restated ILA may be amended only by written instrument approved
by the governing bodies of the City and District subsequent to the date hereof.
Notwithstanding the foregoing, the parties agree that the formulas for NUUF, UUF, and
TBF may be changed administratively by mutual agreement of the parties if executed by
the Mayor and Council President (for the City) and the District Fire Chief (for the District)
in the event that a significant change occurs which would affect such formulas (e.g. RFA
is formed, changes in dispatch technology); provided however, that any changes to the
formulas shall be consistent with the underlying intent.
Dated this jjday of IPR-
017
SNOHOMISH COUNTY FIRE ECTION DISTRICT NO. 1
BY:
By:
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By:
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5.1.a
Approv j to form:
By:
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❑isthc om
CITY DP EDMONDS
By: Attest:
Approved as to form:
By:
City Attomey
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5.1.a
►ARMi
Approved as to farm:
By:
District Attorney
CITY O INION1
By: Attest: -
Approved as to form:
By:
City Attorney
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5.1.a
EXHIBIT A
1W:1 VITIl:T-"1:►1WAN 9]4Ia411►14;1=19311t97.7
1 In consultation with the City, the District Fire Chief shall designate an individual to serve as y
City Fire Marshal, and ensure the assignment of necessary personnel to support the needs E
and functions of the Fire Marshal as specified in the International Fire Code, City ordinances, E
and other fire service -related national, state, and local standards adopted and/or followed by L j
the City. o
2. As employees of the District, the City Fire Marshal and Fire Inspector shall perform all of
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the customary roles and duties associated with their positions: fire prevention; fire
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investigation; code development, application, interpretation, and enforcement; permit
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processes; plans review; records retention, response to public records requests and other
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legal summons; fire and life safety public education; and other duties as assigned in the City
and throughout the jurisdictional areas served by the District.
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3. The City agrees to pay fifty percent (50%) of the annual personnel cost (wages and benefits)
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of {providing one (1) Fire Marshal, and one hundred twenty-five percent (125%) of the annual
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personnel cost (wages and benefits) of providing one (1) Fire Inspector.
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4. The City Engine Company Inspection Program shall be maintained in its current form unless
modified by mutual agreement of the parties.
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5. The City agrees to provide office space, office furnishings, computers, fax, copier,
printer, telephone landlines, and postal support for the use of the Fire Marshal and Fire
Inspector in Edmonds City Hall,
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6. All fees collected for Fire Permits/Special use, Fire Plan Checks, and Construction w,
Inspections shall be retained by the City. E
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5.1.a
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USE OF FIRE STATIONS
For as long as the Restated ILA remains in effect, the City hereby grants to the District exclusive
use and possession of premises for use as fire stations on the terms and conditions described
below.
Three Fire Stations. The City shall provide use of the three fire stations located at 8429 -
196'h Street Southwest, 275 - 6'h Avenue North, and 23009 - 881h Avenue West in the
City of Edmonds, Washington, PROVIDED THAT the City reserves the right to substitute
these stations with new stations as further described in the Restated ILA.
2. Compliance with Applicable Codes. The fire stations provided by the City shall be
compliant with all applicable codes, including without limitation, the applicable provisions
of the Edmonds City Code and applicable Washington State Standards and regulations
(currently WAC 296-305-06501 et seq.).
3. No Use Charge. No use charge shall be assessed to the District. The parties agree that
the rights and contractual obligations contained within the Restated ILA constitute
adequate consideration for District use and possession of the premises.
4. Utilities and Services. The City shall ensure the supply of all utilities necessary for the
use of the premises, to include: water, sewer, garbage, heating, air conditioning,
electrical power, telephone and information tech noIogylsystem data lines.
4.1
Cost for Utilities. The District shall be responsible for the cost of all utilities used
on the premises, except for those utilities supplied by the City. if a separate meter is
unavailable for any utility that the District is responsible to pay, then the cost shall be
equitably apportioned to the District in a manner agreeable to both parties.
5. Conditions and Repairs. The City agrees to keep the premises and the buildings in good
condition and repair as reasonably requested by the District for use as fire stations
during the term of this Restated ILA at its own expense. The City shall at all times keep
the buildings suitably equipped as fully functioning and operational fire stations.
6. Improvements, Upon District request, the City shall install such reasonable
improvements as are normal and customary in connection with District use of premises
set forth herein. The City shall pay for such improvements.
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5.1.a
7. Removal of Personal Property Upon Termination of Agreement. Upon termination of this
Restated ILA, the District shall remove all non -fixed equipment and personal property
placed upon the premises by the District during the period of this Restated ILA unless
those items are subject to repurchase by the City as provided in the Restated ILA. Any
personal property not removed from the fire stations within 60 days after termination of
this Restated ILA shall become the property of the City.
8. Maintenance of Premises.
8.1 Maintenance of the buildings, the premises and all improvements thereon is the
sole responsibility of the City. Such responsibility includes without limitation, repair of
walls, floors, ceiling, interior doors, interior and exterior windows and fixtures, sidewalks,
landscaping, driveways, parking areas, walkways, building exterior and signs.
8.2 City shall maintain in good condition the structural parts of the fire stations and
exterior buildings and structures which shall include emergency lighting, fences,
enclosures, curbs, gutters and sidewalks, foundations, bearing and exterior wails,
subflooring and roof, roof -mounted structures, unexposed electrical, plumbing and
sewerage systems, including those portions of the systems lying outside the premises,
exterior doors, apparatus bay doors, window frames, gutters, downspouts on the
building and the heating, ventilating and air conditioning system servicing the premises.
8.3 All janitorial services for routine cleaning of the buildings shall be the
responsibility of the District.
8.4 All grounds maintenance of the premises, to include fencing, enclosures, gates, g
landscape, stairs, rails, curbs, gutters, sidewalks, drains, and water retention structures E
shall be the responsibility of the City. Q
9. Insurance and Financial Security.
9.1 The parties agree that the City shall not be responsible to the District for any 2
property loss or damage done to the District's personal property occasioned by reason w
of any fire, storm or other casualty whatsoever beyond the control of the City. The :
District shall insure its personal property located on the premises. N
9.2 The District shall not be responsible to the City for any loss or damage to the
buildings or premises that is not caused by the sole negligence of the District. The City
shall insure the premises and buildings against such loss or damage. The District shall
repair any damage to the buildings caused by its sole negligence
9.3 In the event of a casualty loss that renders the premises reasonably unsuitable
for the use set forth herein, the City shall provide the District with another suitable
location(s) for the District until such time as the premises have been repaired. The cost
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of repairs, and the costs of relocation between the premises and the substitute
locations), shall be borne by the City.
10. Indemnification for Environmental Claims: Each party shall indemnify and hold the other
party harmless from any and all claims, demands, judgments,
orders, or damages resulting from the release of hazardous substances on the premises
caused in whole or in part by the activity of the indemnifying party, its agents,
employees, licensees or invitees. The term "hazardous substances" shall mean any
substance heretofore of hereafter designated as hazardous under the Resource
Conservation and RecoveryAct, 42 U.S.C.Sec. 6901 et sea.; the Federal Water
Pollution Ccntroi Act, 33 U.S.C. Sec. 1257 et seg.; the Clean Air Act, 42 U.S.C. Sec.
2001 et_ _ seg.; the Comprehensive Environmentai Response Compensation and Liability
Act of 1980, 42 U.S.C. Sec. 9501 et. Seq.; or the Hazardous Waste Cleanup -Model
Toxic Control Act, RCW 70.105D all as amended and subject to all regulations
promulgated thereunder.
11. Indemnification and Hold Harmless: Each party agrees to protect,
save, defend, hold harmless and indemnify the other party, its officers,
employees and agents from any and all demands, claims, judgments, or
liability for loss or damage arising as a result of accidents, injuries, or other
occurrences on the premises, occasioned by either the negligent or willful
conduct of the indemnifying party, regardless of who the injured party may be.
12. Termination of Agreement. Upon termination of this Restated ILA or any extension
thereof, whether by expiration of the stated term or sooner termination thereon as
provided in the Restated ILA, the District shall surrender to City the premises peaceably
and quietly.
13, Default and Remedies.
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13.1 Failure of the City to perform repairs or maintenance
to the buildings or premises as described in 8 above within a reasonable Q
period after notice by the District shall constitute a Material Breach under the terms of i
this Restated ILA. For purposes of this Restated ILA, a reasonable period shall be
construed to mean five (5) business days, for repairs and maintenance that could w
feasibly be performed in such time.
13.2 Notwithstanding anything to the contrary, if the nature of the repair constitutes an
operational, safety, and/or security emergency which materially affects District use of the
premises or building for their intended purpose, the City shall perform the repair as soon
as possible regardless of the day or hour and no later than forty-eight (48) hours after
receiving notification from the District.
13.3 If the City fails to timely perform the repair or maintenance under the conditions
described above after notification, the District may have such repair or maintenance
performed at City expense. The cost of the repair or maintenance shall be forwarded to
the City, which shall pay the cost within thirty (30) days after notice. Notwithstanding
anything to the contrary, the City shall not be in breach of any repair or maintenance
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obligation herein if the repair cannot be completed within the time set forth herein so
long as the City is diligently pursuing completion of the repairs.
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EXHIBIT C
CONTRACT PAYMENT
5.1.a
Station Costing Model
Station Personnel (FTEs)
FTE Battalion Chiefs
FTE Captains
FTE Firefighter/Paramedics
FTE Firefighters
Firefighter/Paramedics-12 Hour
Firefighters-12 Hour
2017
5ta 16, 17, 20 All Cross Staffed\ALS
Average Wage &
Benefits per
FTE Position
2.424 1 186,248
13.746
161,593
18.000
147,936
9,492
133,343
147,936
133,343
Total Positions 41.239
FTE Factor 4.582
Station Staffing 9,600
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ADD: Administrative Overhead 10%
Maintenance & Operations 10%
Apparatus Replacement 2017
TOTAL SUPPRESSION/EMS CONTRACT COST
2017 Esperance AV 565,469,115 Esperance Est. Property Tax Revenue
ADD:
Additional Staff Paid Separately by the Contracting Agency
Fire Chief
Assistant Chief
Deputy Chief
Department Manager
Executive Assistant
Manager
Professional/5pecialist
Admin Assistant
Technicians
Fire Marshal
Deputy Fire Marshal jinspector}
Count
254,227
213,009
199,030
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-
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0.500
203,408
1.2s0
i 169,958
TOTAL ADDITIONAL COSTS
TOTAL FIRE/EMS SERVICES COST
Cost of living increases based on CPI-W, not Comps
Total Labor Costs
per Position
451,465
2,221,260
2,662,854
1,265,692
270
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127
062
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(1,11 ?,ISO)
7,114,436
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101,704
212,448
L4,152
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5.1.a
EXHIBIT D
APPARATUS REPLACEMENT
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5.1.a
EXHIBIT E
Definitions Subject to Administrative Amendments Pursuant to Article 19.5
1. NEIGHBORING UNIT UTILIZATION FACTOR. Neighboring Unit Utilization Factor or NUUF
is the method used by the parties to determine how much time Units associated with one
jurisdiction are Assigned to calls in another jurisdiction. Because the District provides service
across a number of different cities and unincorporated areas, and because those various
jurisdictions make payments to the District for those services, Neighboring Unit Utilization Factor
is relevant even where a District Unit is dispatched to a call that is still within an area served by
the District but outside of the normal area served by that Unit.
NUUF is determined by converting the following fraction to a decimal rounded to the
nearest thousandths:
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total seconds that non -Edmonds Units are Assigned to calls in Edmonds over the
previous calendar year
total seconds that Edmonds Units are Assigned to calls outside of Edmonds over
the previous calendar year
Formula_ Explanation: In this fraction, the numerator shall equal the total number of seconds Q
that non -Edmonds Units are assigned to calls in Edmonds (not including Esperance, unless
Esperance is annexed) over the previous calendar year. The denominator shall equal the total
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number of seconds that Edmonds Units are assigned to calls outside of Edmonds (Esperance
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shall be considered "outside of Edmonds" for the purpose of this calculation unless Esperance
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is annexed) over the previous calendar year.
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Calculation: Neighboring Unit Utilization Factor shall be calculated separately for the City of
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Lynnwood (stations 14 and 15 combined) and any non. -Edmonds unit within the District, e.g.,
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Station 19, for as long as Lynnwood and the District are not part of the same Regional Fire
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Determination of Whether NUUF is in Balance: Unlike the Unit Utilization Factor, the NUUF
need only be calculated on an annual basis after the completion of each calendar year. NUUF
shall be considered balanced if the NUUF falls somewhere between 0.900 and 1.1 00. For
example; if Lynnwood's Units are assigned to calls in Edmonds that total 1,000,000 seconds
during a calendar year, and Edmonds Units are assigned to calls in Lynnwood that total
1,095,000 seconds during a calendar year, the NUUF for that year would equal 0.913 and would
be considered in balance. If, on the other hand, the numerator were to remain the same; but the
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5.1.a
Edmonds Units are assigned to calls in Lynnwood that total 880,000 seconds, the NUUF for that
year would equal 1.136 and would be considered out of balance.
Special Calculation for 201 T Since this Restated ILA takes effect after .January 1, 2017, the
2017 NUUF shall be calculated proportionally for that portion of 2017 following the Effective
Date.
2. TRANSPORT BALANCE FACTOR. Transport Balance Factor JBF) is the method used by
the parties to determine how frequently Units associated with one jurisdiction transport patients
resulting from calls in another jurisdiction. Because the District provides service across a
number of different cities and unincorporated areas, and because Edmonds is entitled to receive
transport fee revenue for all District transports resulting from calls in Edmonds regardless of
whether the transport is performed by an Edmonds Unit or a non -Edmonds Unit, Transport
Balance Factor is relevant to whether transport fees are being distributed in an equitable
manner. TBF is determined by converting the following fraction to a decimal rounded to the
nearest thousandths -
TBF =
number of transports that non -Edmonds Units provide from calls in Edmonds
over 6 months
number of transports that Edmonds Units provide from calls outside of Edmonds
over 6 months
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Formula Explanation: In this fraction, the numerator shall equal the total number of
transports that non -Edmonds Units provide from calls in Edmonds (not including N
Esperance, unless Esperance is annexed) over the previous six-month period. When an w
Edmonds Unit and a non -Edmonds Unit both respond to a call in Edmonds and the non- r
Edmonds Unit transports the patient, that call may not be counted in the numerator, i
even if the Edmonds Unit responded with a non -transport vehicle. The denominator shall y
equal the total number of transports that Edmonds Units provide from calls outside of
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Edmonds (Esperance shall be considered "outside of Edmonds" for the purpose of this
calculation unless Esperance is annexed) over the previous six-month period. r
Determination of Whether TBF is in Balance: TBF shall be considered "balanced" if the
TBF falls somewhere between 0.900 and 1.100. While TBF is intended to be analyzed
by looking back over the previous six months, during 2017, a special quarterly TBF shall
be calculated that looks at TBF on a quarterly basis and adjusts the calculation method
accordingly. The quarterly analysis shall be performed beginning with the second quarter
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5.1.a
of 2017. The quarterly TBF is intended to give the District the ability to analyze the effect
of minor dispatch adjustments before TBF could result in a Threshold Notice being
issued.
3. UNIT UTILIZATION FACTOR
UUF =
Unit Utilization Factor or UUF is the method used by the parties to determine how busy a
particular Unit is. Unit Utilization Factor is determined by converting the following fraction
to a decimal rounded to the nearest thousandths:
number of seconds a Unit is Assigned to all calls over the previous twelve-month
period
31,536,000
Formula Explanation: In this fraction, the numerator shall equal the total number of c
seconds a Unit is Assigned to all calls over the previous twelve-month period. The
denominator shall always be 31,536,000 (the number of seconds in a twelve-month
period). Because this contract initially contemplates exactly one Unit at each station, with
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each station having multiple apparatus types, the total number of seconds a Unit is
Assigned to all calls shall be the total for all apparatus types used by that Unit. The
activity of the Battalion Chief and Medical Services Officer shall not be counted in the
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numerator for any unit. For example, if, over the previous twelve-month period, Engine
20 was Assigned to calls totaling 72,089 seconds, and Ladder 20 was Assigned to calls
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totaling 229,320 seconds, and Medic 20 was Assigned to calls totaling 4,008,640
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seconds, then the calculation for UUF would be made as follows: B
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UUF = = 0.1366 (rounded to 0.137)
31,536,000 L
Frequency of Calculation: Unit Utilization Factor shall be calculated as soon as possible
after the end of each quarter, looking back over the previous twelve-month period.
While UUF is intended to be analyzed by looking back over the previous twelve months,
during the each of the last three quarters of 2017, a special UUF shall be calculated that
looks at UUF on a quarterly basis and adjusts the calculation method accordingly. The
quarterly analysis during 2017 is intended to keep data from the service delivery model
prior to the Effective Date from contaminating the data applicable to the Restated ILA.
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5.1.b
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5.1.b
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5.1.b
Serving our citizens
• Fires
• Medical emergencies
• Motor vehicle collisions
• Hazardous materials
incidents
• Rescues
• Marine response
• Other hazards and emergency situations
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5.1.b
Emergency Medical Services40
M-We,
High -Performance CPR
Our most requested
service: 85% of calls
are dispatched as
EMS
All firefighters are
emergency medical
technicians or
paramedics
Cardiac arrest save
rate across the RFA
is over 50%, well
above the state and
national average
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Community Paramedics
• Non -emergency service to help reduce 911 calls and
hospital use
• Serves older adults, mental health patients, disabled
people, homeless and veterans
• Breaks down barriers and create access to care
By the numbers
in Edmonds:
• 140 enrollments
• 143 visits
• 540 phone call contacts
• 66 emails, texts and
fax contacts
For Edmonds patients enrolled
in the program in the first half
of 2019:
• 30% reduction in 911 calls
• 22% reduction in
emergency department
visits
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5.1.b
Regional Training
• Working with other county
departments to regionalize training:
• Snohomish County Fire Training
Academy
• Snohomish County Fire Training
Consortium
Sharing instructors and expertise
Reducing duplicated efforts
Breaking down borders with
neighboring fire agencies will allow us
to work together more effectively on
mutual aid incidents
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5.1.b
Fire Prevention
By the numbers in Edmonds:
• 216 business license inspections
• 1,461 maintenance/follow up
inspections
• 628 construction inspections (707
hours)
• 198 compliance inspections
• 26 special event inspections
• 573 plan review hours
• 80% of single family homes
constructed had sprinkler systems
installed (41 out of 51 homes built)
Major projects:
• Edmonds Post Office Phase II
• Edmonds Senior Center
• Main Street Commons
• Anthology Senior Living
• Graphite Studios
• Graphite Apartments
• Westgate Village
• Magic Toyota
• Westgate Apartments
• Doug's Mazda Service Center
• Doug's Mazda
• GRE Apartments (192 units)
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5.1.b
Community Outreach
By the numbers
in Edmonds:
• 145 smoke alarms installed
• 935 students reached through
school visits
• 115 reached through fire
department presentations
• 6,710 reached through
community events
• 524 reached through South
County Fire open houses
• 36 car seats checked for
Edmonds residents
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Community Outreach Events
EMS Week Open House and Teddy Bear Clinic
Downtown Edmonds Fire Station 17
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5.1.b
Community Outreach Events
Neighborhood Night at Esperance Fire Station 20
Fourth
of July
Parade
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Taste Edmonds
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Outreach Classes: ACT First Aid
More than 8,000 trained to date. GOAL: 10,000 by EMS Week May 2020
In just one hour, ACT teaches 3 skills you can use to save a life in those first few minutes before
firefighters arrive:
Antidote
for opiate overdose
CPR/AED
for cardiac arrest
Tourniquet
for bleeding control
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Outreach: Disaster Preparedness
• Community Emergency
Response Team (CERT)
training twice a year
• NEW: Family
Preparedness Class
• Free 2-hour training
• Seven classes scheduled
for 2020
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5.1.b
Community Risk Reduction
• One of 25 departments in the
nation selected to participate
in a grant -funded pilot project
on assessing community risks
• Data -driven process
• Identify, prioritize and plan to
reduce risks specific to the
communities we serve
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5.1.b
EMERGENCY RESPONSES
2019 by the numbers and contract -required metrics
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5.1.b
How many calls?
Total incidents in the City of Edmonds in 2019: 5,486
2015 2016 2017
Source: Snohomish County 911 data
2018 2019
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5.1.b
What type of calls?
85% of calls are dispatched as emergency medical aid
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Source: Snohomish County 911 data
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Response times
n 1y ,ti� k
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• Looks at 8-minute
response time in four
categories
• This measures Sno911's
call receipt to arrival
• Comparisons of data for
2017, 2018 and 2019
• Response times are
getting longer
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5.1.b
Response times:
Percentage of calls within
8 minutes or less
2017 2018
Source: Snohomish County 911 data
2019
Response time on 90 percent of calls in
this category
2017 2018 2019
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5.1.b
Turnout time
0 Measures the time from when 911 call is dispatched to the time the apparatus leaves the
station
The reporting standard in the contract is different from the city's adopted standard in the
1756 compliance report: 2:15 (contract) vs. 2:45 (compliance report)
South County Fire meets and exceeds the city adopted standard of 2:45 (93.02%)
Turnout time percentage at 2:15
2017
Source: Snohomish County 911 data
2018
2019
90 percent turnout time
2017 2018 2019
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5.1.b
Neighboring Unit Utilization Factor
What it evaluates: Response of units across jurisdictional boundaries.
What the numbers mean:
• 100% = an equal balance of cross -jurisdictional response
• Contract considers 90%-110% to be within balance range
• Over 100% = units from neighboring jurisdictions are responding into Edmonds
more than Edmonds units are responding outside the city
Why does this matter?
■ We have a regional emergency delivery system
■ This evaluates if level of service decisions in one jurisdiction negatively impact a
neighboring jurisdiction
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5.1.b
Neighboring Unit Utilization Factor:
■ Mountlake Terrace ■ Lynnwood RFA
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Neighboring fire units respond into Edmonds more than Edmonds units respond into
neighboring jurisdictions.
• Mountlake Terrace units: 30.3% more into Edmonds
• Lynnwood units: 110.4% more into Edmonds
• RFA units: 61.6% more into Edmonds
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Source: Snohomish County 911 data
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5.1.b
Unit Hour Utilization Factor
What it evaluates: Percentage of time a fire unit is on a call
What the numbers mean: The higher the number, the busier the unit is
• Unit Hour Utilization Factor is up for Edmonds stations, but within
compliance with contract standards
• This number is up at all Edmonds fire stations
• 20% is the trigger to start looking at deployment options and additional
resources
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5.1.b
Unit Hour Utilization Factor
■ Station 16
■ Station 17
■ Station 20
2017 2018 2019
Source: Snohomish County 911 data
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5.1.b
Transport Balancing Factor
JAN-JUN JUL-DEC 2019 '
Source: Snohomish County 911 data
Looks at the balance between:
EDMONDS =� OUTSIDE CITY
The number of times Edmonds -based units
are doing transports outside the city
OUTSIDE CITY N* EDMONDS
The number of times South County Fire units
based outside the city are doing transports in
Edmonds
A factor of 1.0 means = in balance
In 2019, the factor was over 1.0:
OUTSIDE CITY units transporting in EDMONDS
> MORE THAN
EDMONDS units transporting OUTSIDE CITY
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■
Other required metrics
Transport fees billed and collected in
Edmonds and Esperance
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$_
Edmonds Billed
■ 2017 $2,095,695
E12018 $2,374,490
02019 $2,310,729
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Edmonds
Esperance
Esperance
collected
Billed
collected
$781,506
$100,894
$44,978
$1,013,928
$135,776
$53,080
$973,880
$118,595
$48,838
Shoreline into Edmonds
(measured in incident responses)
140
120 3
100
80 69
60
40 -
20
0
2017 -018 2019
Edmonds unit into Woodway
(measured in seconds)
12000
10000
8000
6000
4000
2000
0
2017 2018 2019
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5.1.b
Standards of Cover compliance
2:45 2:34 2:34
2:15
Turnout time in Turnout time in First arriving engine
Standards of Cover contract company to a fire
Full first -alarm
assignment at
residential fire
Full first -alarm
assignment at
commercial fire
BLS response ALS response
■ Standard
■ 2017
■ 2018
■ 2019
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Source: Snohomish County 911 data
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5.1.b
■
Quest'Oions?
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SOUTH COUNTY FIRE
ANNUAL COMPLIANCE REPORT
CITY OF EDMONDS
2019
BACKGROUND
On November 28, 2006, the City of Edmonds City Council adopted Resolution No. 1133,
which adopted the performance, policy, standards, and objectives outlined in the Wash-
ington Legislature Substitute House Bill 1756, as the Edmonds Fire Department emer-
gency resource deployment and response time objectives.
On November 2, 2009, the City of Edmonds City Council approved an Interlocal Agree-
ment with Snohomish County Fire District 1 (SCFD1) that transferred Fire and Emergen-
cy Service responsibilities to SCFD 1. NOTE: As of October 1, 2017, Snohomish County
Fire District 1 became South Countv Fire (RFA) and is referred to as South Countv Fire
in this compliance report. Section 2.5 of the Interlocal Agreement requires South County
Fire to report to the City performance standards as identified in RCW 35.103. The follow
ing constitutes this reporting requirement:
2019 COMPLIANCE REPORT CONTENTS
As required by SHB 1756, the 2019 Compliance Report includes four Sections:
• Section 1: Edmonds Municipal Code Chapter 2.12 Fire Department
• Section 2: South County Fire Policy Statements.
• Section 3: Comparison of 2019 response times to each adopted response stand-
ard.
• Section 4: An explanation of why Council -adopted standards were not met, the
predictable consequences of failing to meet the adopted standards,
and the steps necessary to correct deficiencies in order to achieve
compliance.
SECTION1.........................................................................................2
SECTION2.........................................................................................3
SECTION3.........................................................................................4
SECTION4.........................................................................................8
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SECTION 1
EDMONDS MUNICIPAL CODE
Chapter 2.12
FIRE DEPARTMENT
Sections:
2.12.010 Fire service.
2.12.020 Pre-existing rights and obligations not impaired.
2.12.010 Fire Service.
Fire service is provided to the citizens of the City of Edmonds by and through a contract with
South County Fire. Whenever any reference is made in the provisions of the Edmonds City Code
or Edmonds Community Development Code to "fire chief," "fire marshal," "fire department," or any
other reference to a firefighter or fire services, such term shall include, for the provision of admin-
istrative or other day-to-day fire services, to reference the fire chief, fire marshal and firefighting
services performed for the City by contract by South County Fire.
A. The officials of South County Fire, when performing services by contract to the citizens of
the City of Edmonds and to the city in its corporate capacity, shall exercise any and all
rights, duties, obligations and responsibilities in accordance with the provisions of this code
to the same extent and in the same manner as if performed by an employee of the City.
B. Employees of South County Fire shall not be entitled to any wage or benefit provision of
this code, including but not limited to Chapters 2.06 and 2.35 ECC. The Edmonds civil ser-
vice system shall remain in effect but no employee of South County Fire shall have re-
course to the Civil Service Commission following the termination date of fire department
employees by the City. [Ord. 3762 § 2, 2009].
2.12.020 Pre -Existing Rights and Obligations Not Impaired.
The City Council's determination to contract or not contract for fire services with South County
Fire and the provisions of this chapter shall not impair any existing vested right or vested obliga-
tion created under the provisions of state law or under Chapter 2.50 ECC, Firemen's Relief and
Pension System, Chapter 2.60 ECC, Reserve Fire Fighters' Relief and Pensions Act, Chapter
2.70 ECC, Retirement System, and Chapter 10.30 ECC, Disability Board, as well as the City's
MEBT plan. The rights of any person under such system vested prior to the transfer of fire service
responsibility by contract shall remain in full force and effect and are not impaired by either such
or the adoption of this chapter. [Ord. 3762 § 2, 2009].
2
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SECTION 2
POLICY STATEMENTS
The Fire Department maintains written policy statements that establish the
following:
1. The existence of the Fire Department is verified by Municipal Code 2.12.
X meets requirement does not meet
2. Services that the Fire Department is required to provide are addressed in the Inter -
local Agreement for Fire and Emergency Medical Services.
X meets requirement does not meet
3. The basic organizational structure of the Fire Department is as depicted in the SCF
Organizational Chart approved by the Fire Chief.
X meets requirement does not meet
4. The number of Fire Department employees on duty daily in 2019, at the Edmonds
stations, is 9 personnel as outlined in the Interlocal Agreement for Fire and Emer-
gency Services, and as adopted by South County Fire Board of Fire Commissioners
as part of the 2019 SCF Budget.
X meets requirement does not meet
5. The functions Fire Department employees are expected to perform are listed in the
Interlocal Agreement for Fire and Emergency Services, and in the 2019 South Coun-
ty Fire Budget.
X meets requirement does not meet
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SECTION 3
STANDARDS of RESPONSE COMPARISON (STANDARD OF COVER)
To measure the ability to arrive and begin mitigation operations before the critical events
of "brain death" or "flashover" occur, the Fire Department is required to establish re-
sponse -time objectives and compare the actual department results on an annual basis
against the established objectives. The comparison began in 2007 with a comparison of
the established response objectives against actual 2006 response times for the levels of
response. This year, actual 2019 response time data is compared against the originally
established, Council -adopted 2006 standard. The following section provides the compar-
ison:
Turnout time for all emergency incidents:
Turnout Time Standard: The Fire Department has adopted a turn out time
standard of 2:45, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2019: The Fire Department did
meet the turn out time objective 90 percent of the time; 90 percent of the Fire
Department incidents experienced a turn out time of 2:34 minutes/seconds.
2A. Response time of the first -arriving Engine Company to a fire suppression
Inrident-
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first engine company at a fire sup-
pression incident, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2019: The Fire Department did not
meet the response time objective 90 percent of the time; 90 percent of fire sup-
pression incidents had the first engine arrive at the scene within 7:13
minutes/seconds of response time.
2B. Response time for the deployment of full first -alarm assignment to a residential
fire suppression incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 7:45 for the arrival of the full complement of a first alarm re-
sponse to a residential fire suppression incident, which the department should
meet 90 percent of the time. The Fire Department has adopted a first alarm re-
sponse of 15 firefighters.
Actual Department Comparison for the Year 2019: The Fire Department did not
meet the full deployment response time objective 90 percent of the time; 100
percent of fire suppression incidents had the full deployment of first alarm re-
sponding personnel and equipment arrive at the scene within 11:35
minutes/seconds of response time. * Total of 4 incidents.
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2C. Response time for the deployment of full first -alarm assignment to a commer-
cial fire suppression incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 9:00 for the arrival of the full complement of a first alarm re-
sponse to a commercial fire suppression incident, which the department should
meet 90 percent of the time. The Fire Department has adopted a first alarm re-
sponse of 18 firefighters.
Actual Department Comparison for the Year 2019: The Fire Department did not
meet the full deployment response time objective 90 percent of the time; 100
percent of fire suppression incidents had the full deployment of first alarm re-
sponding personnel and equipment arrive at the scene within 11:49
minutes/seconds of response time. * Total of 5 incidents and 4 were within
standard.
3. Response time of the first -arriving unit with a first responder (BLS) or higher -
level capability to an emergency medical incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 5:15 for the arrival of the first emergency medical unit with ap-
propriately trained personnel on board (BLS) to an emergency medical inci-
dent, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2019: The Fire Department did not
meet the response time objective 90 percent of the time; 90 percent of emer-
gency medical incidents had the first -arriving first responder (BLS) arrive at the
scene within 6:17 minutes/seconds of response time.
4. Response time for the arrival of an advanced life support (two Paramedics) unit
to an emergency medical incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:45 for the arrival of an Advanced Life Support unit with ap-
propriately trained personnel (two Paramedics) on board to an ALS emergency
medical incident, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2019: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of emer-
gency medical incidents had the Advanced Life Support (two Paramedics) unit
arrive at the scene within 6:02 minutes/seconds of response time.
5A1. Response time of the first -arriving apparatus with appropriately trained and
equipped Hazardous Materials Operations level personnel onboard to a haz-
ardous materials incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first unit with appropriately trained
and equipped Hazardous Materials Operations level personnel on board to a
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hazardous materials incident, which the department should meet 90 percent of
the time.
Actual Department Comparison for the Year 2019: The Fire Department did not
meet the response time objective 90 percent of the time. 100 percent of haz-
ardous materials incidents had trained and equipped Hazardous Materials Op-
erations level personnel arrive at the scene within 10:21 minutes/seconds of
response time. There were three incidents in 2019 (10:21, 04:05, 0:00).
5A2. Response time of the first -arriving apparatus with appropriately trained and
equipped Hazardous Materials Technician level personnel onboard to a haz-
ardous materials incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 12:00 for the arrival of the first unit with appropriately trained
and equipped Hazardous Materials Technician level personnel onboard to a
hazardous materials incident, which the department should meet 90 percent of
the time.
Actual Department Comparison for the Year 2019: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of hazard-
ous materials incidents had trained and equipped Hazardous Materials Techni-
cian level personnel arrive at the scene within X:XX minutes/seconds of re-
sponse time. There were no incidents in 2019.
5B1. Response time of the first -arriving apparatus with appropriately trained and
equipped Technical Rescue Operations level personnel on board to a technical
rescue incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first unit with appropriately trained
and equipped Technical Rescue Operations level personnel on board to a
technical rescue incident, which the department should meet 90 percent of the
time.
Actual Department Comparison for the Year 2019: The Fire Department did
meet the response time objective 90 percent of the time; 90 percent of tech-
nical rescue incidents had trained and equipped Technical Rescue Operations
level personnel arrive at the scene within 5:47 minutes/seconds of response
time. There were 12 incidents and 1 was greater than 5:47 minutes/seconds.
5B2. Response time of the first -arriving apparatus with appropriately trained and
equipped Technical Rescue Technician level personnel on board to a technical
rescue incident:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 12:00 minutes for the arrival of the first unit with appropriately
trained and equipped Technical Rescue Technician level personnel on board to
I
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a technical rescue incident, which the department should meet 90 percent of
the time.
Actual Department Comparison for the Year 2019: The Fire Department did not
meet the response time objective 90 percent of the time; 100 percent of tech-
nical rescue incidents had trained and equipped Technical Rescue Operations
level personnel arrive at the scene within 15:04 minutes/seconds of response
time. (There were two incidents in 2019).
6. Response time of the first -arriving apparatus with appropriately trained and
equipped Marine Rescue and Firefighting personnel on board to a marine inci-
dent:
Response Time Standard: The Fire Department has adopted a response/travel
time standard of 6:30 for the arrival of the first unit with appropriately trained
and equipped Marine Rescue and Firefighting personnel on board to a marine
incident, which the department should meet 90 percent of the time.
Actual Department Comparison for the Year 2019: The Fire Department did
meet the response time objective 90 percent of the time; 100 percent of Marine
incidents had trained and equipped firefighting personnel arrived at the scene
within 4:46 minutes/seconds of response time. There were three incidents in
2019.
7
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SECTION 4
COUNCIL -ADOPTED STANDARDS NOT MET
SHB 1756 requires an explanation when Council -adopted standards are not met, the
predictable consequences of failing to meet the adopted standards, and the steps nec-
essary to correct deficiencies in order to achieve compliance.
PERFORMANCE STANDARDS NOT MET
The Council -Adopted 2006 performance standards that were not met in 2019 are:
2A. Response time of the first -arriving Engine Company to a fire suppression
Indr1pnt-
Established: 6:30
Actual: 7:13
2B. Response time for the deployment of full first -alarm assignment to a residential
fire suppression incident
Established: 7:45
Actual: 11:35
2C. Response time for the deployment of full first -alarm assignment to a commer-
cial fire suppression incident:
Established: 9:00
Actual: 11:49
3. Response time of the first -arriving unit with a first responder (BLS) or higher -
level capability to an emergency medical incident:
Established: 5:15
Actual: 6:17
5A1. Response time of the first-arrivina apparatus with aoorooriately trained and
equipped Hazardous Materials Operations level personnel onboard to a haz-
ardous materials incident:
Established: 12:00
Actual: 15:04
5132. Response time of the first-arrivina apparatus with aaarogriately trained and
equipped Technical Rescue Technician level personnel on board to a technical
rescue incident
Established: 12:00
Actual: 15:04
N.
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7.1
City Council Agenda Item
Meeting Date: 10/27/2020
Approval of Council Meeting Minutes of October 20, 2020
Staff Lead: Scott Passey
Department: City Clerk's Office
Preparer: Scott Passey
Background/History
N/A
Staff Recommendation
Review and approve the draft meeting minutes on the Consent Agenda.
Narrative
N/A
Attachments:
10-20-2020 Draft Council Meeting Minutes
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7.1.a
EDMONDS CITY COUNCIL
VIRTUAL ONLINE MEETING
DRAFT MINUTES
October 20, 2020
ELECTED OFFICIALS PRESENT
Mike Nelson, Mayor
Adrienne Fraley-Monillas, Council President
Kristiana Johnson, Councilmember
Luke Distelhorst, Councilmember
Diane Buckshnis, Councilmember
Vivian Olson, Councilmember
Susan Paine, Councilmember
Laura Johnson, Councilmember
ALSO PRESENT
Brook Roberts, Student Representative
1. CALL TO ORDER/FLAG SALUTE
STAFF PRESENT
Phil Williams, Public Works Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir
Shane Hope, Development Services Director
Angie Feser, Parks, Rec. & Cultural Serv. Dir.
Kernen Lien, Environmental Programs Mgr.
Dave Turley, Acting Finance Director
Frances Chapin, Arts & Culture Program Mgr.
Brian Tuley, Information Services Manager
Leif Bjorback, Building Official
Jeff Taraday, City Attorney
Scott Passey, City Clerk
The Edmonds City Council virtual online meeting was called to order at 7:00 p.m. by Mayor Nelson. The
meeting was opened with the flag salute.
2. LAND ACKNOWLEDGEMENT
Council President Fraley-Monillas read the City Council Land Acknowledge Statement: "We
acknowledge the original inhabitants of this place, the Sdohobsh (Snohomish) people and their successors
the Tulalip Tribes, who since time immemorial have hunted, fished, gathered, and taken care of these
lands. We respect their sovereignty, their right to self-determination, and we honor their sacred spiritual
connection with the land and water."
3. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present, participating remotely.
Mayor Nelson introduced City Council Student Representative Brook Roberts.
4. APPROVAL OF AGENDA
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER.
COUNCILMEMBER K. JOHNSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO MOVE ACTION ITEMS 9.1 AND 9.3 TO STUDY ITEMS.
Edmonds City Council Draft Minutes
October 20, 2020
Page 1
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Council President Fraley-Monillas asked why Councilmember K. Johnson wanted to move those items.
Councilmember K. Johnson recalled the Council had a committee of the whole last week with an
opportunity to discuss these two items but they were not on the agenda. The Council has not discussed
these items previously and as a general rule, the Council does not take action on items it hasn't studied to
provide the public an opportunity to weigh in.
Council President Fraley-Monillas asked staff to comment on Item 9.1. Public Works Director Phil
Williams said Item 9.1 was supposed to be on last week's Consent Agenda. The budget for the contract is
included in the approved budget for the Carbon Recovery project. This consultant will provide all the
SCADA programming for integrating the new Carbon Recovery system into the City's existing SCADA
system. He was okay with moving it to next week's Consent Agenda if the Council wished.
Council President Fraley-Monillas inquired about Item 9.3. Mayor Nelson advised the staff member for
that item was not present. Council President Fraley-Monillas was okay with moving that to a Study Item.
Councilmember Olson said according to the packet, Item 9.3 is formalizing the authority for the Acting
Finance Director rather than waiting until a permanent Finance Director is named.
AMENDMENT CARRIED (6-1), COUNCILMEMBER PAINE VOTING NO.
COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT
FRALEY-MONILLAS, TO ADD A NEW ACTION ITEM 9.2, TO SET DATE FOR
CONSIDERATION ON PLANNING BOARD RECOMMENDATION TO APPROVE A
COMPREHENSIVE PLAN MAP DESIGNATION CHANGE FOR TWO UNDEVELOPED
PARCELS IN THE PERRINVILLE AREA FROM "NEIGHBORHOOD COMMERCIAL" TO
"MULTI -FAMILY RESIDENTIAL -MEDIUM DENSITY."
Councilmember Buckshnis asked if the motion needed to state that this was pulling that item off the table.
City Attorney Jeff Taraday said it does not really matter; the intent of the motion is clear, to set a date to
consider the item that was tabled.
Councilmember Olson reminded the Comprehensive Plan amendment was for 2020; it is the Council's
responsibility and job to move this forward as an action item again.
AMENDMENT CARRIED (6-1), COUNCILMEMBER K. JOHNSON VOTING NO.
MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY.
5. PRESENTATIONS
1. PROCLAMATION FOR NATIONAL ARTS AND HUMANITIES MONTH
Mayor Nelson read a proclamation proclaiming October as National Arts and Humanities Month in
Edmonds and calling upon community members to celebrate, support and promote the arts and culture in
our nation and in our community, focusing on equitable access to the arts and encouraging individuals,
organizations and our diverse communities to participate in the arts.
Arts & Culture Program Manager Frances Chapin thanked Mayor Nelson, the Council and the community
for their support of the arts. This is a critical time to continue supporting the arts.
Edmonds City Council Draft Minutes
October 20, 2020
Page 2
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7.1.a
2. STUDENTS SAVING SALMON YEARLY COUNCIL REPORT 2020
Joe Scordino thanked the Council and the Mayor for allowing the students to make presentation, noting it
was postponed from July to this meeting. He highlighted a typo in the background information in the
packet that states the City gave the Students Saving Salmon $12.5M. The Students Saving Salmon
received the Snohomish County Conservation District's Youth Conservation Leader Award.
Students Saving Salmon Member Ava Wilson explained Students Saving Salmon is a high school club
formed in 2015 at Edmonds-Woodway High School. Since then the club has grown from 10 members to
more than 70 this past school year and Meadowdale High School Students have joined them in their
efforts to save the salmon and have helped tremendously in further data collection in the Perrinville and
Lunds Gulch watersheds. Their purpose as a club is in the long term to bring coho and chum salmon
populations back into Edmonds streams through field studies and observations, releasing juvenile salmon,
habitat restoration and outreach. They are working to inform the community about what's happening
concerning salmon and how they can help develop and maintain healthy habitat for them and the people
of Edmonds.
Ms. Wilson said she graduated from Edmonds-Woodway High School in June. She was active in the club
from her freshman to senior year, serving as secretary for two years and president for her last year. She
joined the club initially because she wanted to directly improve the local environment. She chose to stay
in the club all four years of high school because there was always more to learn and more to teach the
Edmonds community.
Students Saving Salmon Member Boray Koung, a senior at Meadowdale High School, attending
Edmonds College this fall, relayed he has been a member of Students Saving Salmon for one year and
joined out of curiosity about the local environment and personally as a way to explore a subject that
interested him. He reviewed:
What we do
o Monthly water monitoring in local waterways
■ Willow Creek
■ Shellabarger Creek
■ Shell Creek
■ Perrinville Creek
■ Lunds Gulch Creek
■ Edmonds Marsh
o Sample for pollutants
■ Enables comparison of conditions over time and through weather events
o Salmon Stewardship
■ Hatchery work
■ Hatchboxes
■ Salmon surveys
o Habitat restoration
o Adaptation to the Coronavirus
■ Limited ability to participate in field activities and outreach events
o Photographs: hatchery chum fry, hatchbox installation, salmon sighting during survey
o Public outreach
■ Community involvement
■ Storm drain placards
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October 20, 2020
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Students Saving Salmon Member Emma Gibson, a senior at Edmonds-Woodway High School and the
treasurer of Students Saving Salmon, explained she joined because she thought it would be cool to help
the environment and work in the community. She described the results of monthly water quality
monitoring over the past five years:
• Steam monitoring
o Use of professional monitoring devices provides high quality and scientific measurement of
the water, the same devices used by Washington State Department of Ecology so data is
directly comparable
o Along with documenting water quality parameters, also document the physical and habitat
conditions After data is collected, they compare results to Washington State Water Quality
Standards and determine if water meets or exceeds state and federal water quality
o Have over 92,000 data cells in their data base for five streams in Edmonds and Edmonds
Marsh
• Steam monitoring results
o Graph of water temperature in creeks and Edmonds Marsh
■ Water temperature is a crucial factor for salmon and aquatic life. High temperatures can
kill cold water species such as salmon
■ Monthly monitoring indicates temperatures in the creeks are good for salmon spawning
■ Graph illustrates data collected shows the creeks are generally below maximum water
temperature of 63.5°F year round.
■ Edmonds Marsh exceeds the maximum water temperature every summer.
o Graph of dissolved oxygen in creeks and Edmonds Marsh
■ Adequate dissolved oxygen is vital for survival of aquatic life
■ Graph illustrates lower portions of creeks where salmon spawn in winter months have
dissolve oxygen levels well above the minimum requirement of 8.0 mg/liter.
■ Graph illustrates main body of Edmonds Marsh has dissolved oxygen levels above 6.5
mg/liter standard for salmon migration and rearing
■ Graph illustrates dissolved oxygen levels on edges of Edmonds Marsh are below standard
for most months
■ Graph illustrates northern and eastern edge of Marsh average about 2.5 mg/liter which is
below the 2.0 mg/liter which is lethal to most aquatic organisms
• pH in creeks and Edmonds Marsh
o Graph illustrates pH levels to be within state requirement of 6.5-8.5
o Graph illustrates water exiting the Marsh was also within state requirements with exception
of one sample
o Graph illustrates northern edge along Harbor Square had most acidic water sampled, although
most days it is above the 6.5 pH minimum requirement.
■ Good news because when water is more acidic, some toxins become lethal for aquatic
organisms
Water samples analyzed at professional laboratory for pollutants such as petroleum compounds
and heavy metals
o Collected over 190 water samples
o Results found northern edge of Marsh along Harbor Square and eastern edge along Hwy 104
had the greatest amount of pollutants that exceeded state water criteria for human health
Students Saving Salmon Member Matthew Jack, a senior and president of Students Saving Salmon,
explained he joined Students Saving Salmon in the summer of 9th grade. Although skittish about joining
clubs, the idea of being part of salmon conservation and doing something that directly helps the
community and making new friends won him over. He reviewed Students Saving Salmon hatchery
assistance:
Edmonds City Council Draft Minutes
October 20, 2020
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• Willow Creek Hatchery
o Hatchery built and originally maintained a group of fisherman interested in conservation
o Hatchery transferred to Sound Salmon Solutions
o Students Saving Salmon members assist with raising 80,000 coho salmon fry each year
■ Disinfect eggs received from Washington Department of Fish and Wildlife Issaquah
Hatchery and put in hatchery's incubators
■ After eggs hatch and alevin have consumed their yolk sac, salmon fry moved to hatchery
runway to prepare for open water life and feeding
■ Help with daily feeding of salmon fry in hatchery for about 3 months
■ Assist with releasing about 2,000 salmon fry into Shell Creek where club has led efforts
to reintroduce coho salmon into habitat that is otherwise blocked by manmade obstacles
such as waterfalls and impassible culverts
- Appreciate support from City that allows them to release juvenile salmon in Yost
Park and from private property owners along Sprague Street who celebrate releases
each year
- Goal is to reintroduce coho salmon into all Edmonds creeks with suitable habitat
• Lunds Gulch Hatchery
o Started over 25 years ago as a Meadowdale Middle School project
0 10,000 chum eggs received from Squamish Tribe's Grovers Creek Hatchery are raised until
fry
o Released into lower Lunds Gulch Creek in Meadowdale Park
o May see juvenile salmon released three years ago returning this month as adult spawners in
the lower portions of Shell Creek
Students Saving Salmon Member Ainsley Powell, a senior at Edmonds-Woodway High School this
year and the secretary for Students Saving Salmon, explained she joined the club the summer after her
freshman year because she has always been interested in the environment and the club connects her to
equally passionate classmates and the community. She reviewed:
• Salmon Surveys
o Surveys determine salmon frequency and species distribution in streams
o Data collected can be used to determine trends in the populations and factors that affect those
trends
o Recommendations for restoring salmon and salmon habitat are based on that data
o In October 2019, there were over 50 sightings of adult coho salmon in Shell Creek (sightings
may have been duplicate, actual number is likely 15-25)
■ Big change from prior two years when Shell Creek residents upstream of Casper's Street
reported few to no coho salmon
■ Difference is the result of work Students Saving Salmon along with adult volunteers to
clear a culvert blocking fish passage. Successfully removed root that had grown into the
culvert (photograph of before and after)
■ Large log also blocked beach entrance to Shell Creek in 2019
- Adult volunteers chopped a chunk out in early October that allowed adult coho
salmon to get through.
- Unfortunately, large log sections pushed back together by tides before chum salmon
showed up in the fall
- To get through, chum salmon had to swim on their sides under the log in less than
three inches of water. Only five chum salmon sightings in Shell Creek
- Zero sightings of live chum in Lunds Gulch in comparison to about 10-20 in past
years
o This past year, Students Saving Salmon began recording salmon carcasses seen in creeks
■ Remove tail of carcasses to ensure they are not double -counted
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October 20, 2020
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7.1.a
■ Confirmed at least six spawning adult chum in Lunds Gulch last season
Students Saving Salmon Member Cindy Tran, a senior at Edmonds-Woodway High School, explained
she joined the club at the start of her sophomore year because she had always been interested in
environmental science and Students Saving Salmon gave her the opportunity to explore hands-on
experience that actively contributes to the community and environment. She reviewed:
• Stream Habitat Restoration
o Community engagement
■ Partnered with Sound Salmon Solutions and the Tree Board to learn about effective ways
to restore stream habitat with native plants
■ With help of Tree Board members and grant funds from Sound Salmon Solutions,
Students Saving Salmon began planting native shrubs on Shell Creek on private property
in spring 2017
■ Since then, conducted two community restoration events with Tree Board,
Councilmembers and Holy Rosary Church members to plant over 250 native plants
- Most of native plants planted during first event eaten by mountain beavers
■ Second planting event funded by local Olympic Fly Fishers Club included cages around
many but not all plants.
- To counter problem, used predator odors to repel mountain beavers from new
planting area.
- Coyote urine purchased from Home Depot was placed in each burrow several times
between rain events and burrows covered with soil with help of Bob Mooney from
Holy Rosary Church.
- Successful - have not seen any new mountain beaver burrows or any chewed plants
o Continuing work to restore stream banks with vegetation each fall, but switched to no cost
approach of planting willow and dogwood
Students Saving Salmon Member Alyssa Barnett, senior and vice president, explained she joined the
club freshman year and has been impressed and proud of the professional work their amazing team do in
the environment and community. She reviewed:
• Hatchboxes
o One of most innovative techniques on the coast
o Students Saving Salmon has been spearheading project for two years
o Hatchboxes are instream incubators for eggs that replicate salmon's natural spawning cycle
■ Holes in each chamber allow water to pass through while being small enough to prevent
eggs or alevin from escaping until they hatch and consume their yolk sac
■ A large number of students gathered at Willow Creek Hatchery this season to assist in
inserting eggs into each chamber and putting them into crates
■ Students also assisted in installing hatchboxes in the creeks
■ Selecting a location for hatchboxes considers sediment flows to prevent sediment from
burying the eggs
■ Proved very difficult this year due to two storm events
■ In March once eggs are hatched and fry have swum out, hatchboxes were removed and
examined. Students opened each chamber and recorded the egress rates as well as
sediment inside chambers. Success defined on egress rates which tells how many eggs
hatched and swam out of the hatchboxes
■ In 2019, 89% successful egress rate. 2020 success rate was only 75% due to the two
storm events that necessitated moving every hatchbox to get them out of sediment
■ About 4,000 chum eggs and 5,000 coho eggs were installed into creeks in 2020
■ 4 hatchboxes in Lunds Gulch Creek, 5 in Shell Creek and 1 in Willow Creek
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■ Firsts big rainstorm in mid -December affected all coho hatchboxes by silting over or
burying hatchboxes in sediment which had to be reinstalled.
■ Second rainstorm in early February affected all Lunds Gulch hatchboxes again. Course of
Lunds Gulch shifted and flooding buried coho eggs while sweeping another about 100
yards downstream into a log jam. These hatchboxes were dug out and reset into a new
channel.
■ The Lunds Gulch hatchboxes had an average egress rate of 76%
■ Lower Shell Creek chum hatchboxes had a 97% egress rate
■ Plan to have 5,000 chum and 5,000 coho eggs in hatchboxes in the coming season in
Shell and Willow Creeks
■ Use what learned in previous season to continue to improve egg hatching and fry survival
Ms. Wilson reviewed the Students Saving Salmon's recommendations:
• Maintain community effort to keep healthy streams
• Continue efforts to persuade property owners to remove waterfall
0 5-foot tall manmade waterfall on private property blocking salmon passage in Shell Creek
o Thank Council for past attempts to communicate with the property owner on Carol Way and
hope someday he will be willing to allow Students Saving Salmon to obtain grant funds to
replace the waterfall with steps so coho salmon can once again migrate upstream
• Begin addressing bluff erosion in Yost Park and Shell Creek sediment
• Resolve erosion and sediment buildup in Perrinville Creek
• Edmonds Marsh
o Develop and implement an effective plan to restore the Marsh
o Keep tidegate open year-round to reestablish tidal wetland
o Remove fences along Highway 104 to allow circulation
o Reduce pollutants from Harbor Square and Highway 104
■ Polluted stormwater from Harbor Square drains into Marsh
■ Unhealthy for water and species in the ecosystem
■ Request City re -pipe system to the new Dayton Street pump
■ Polluted runoff from ferry holding lanes on Highway 104 needs to be addressed by
WSDOT
o Improve native vegetation, plant trees, and remove invasives
■ Fences in the March on both sides of Highway 104 are overgrown with invasive species
and block essential freshwater circulation within and between the Shellabarger and
Edmonds Marsh
■ Recommend City work with WSDOT to have fences removed as soon as possible to
improve essential water flow
o Support community efforts such as Students Saving Salmon
Ms. Wilson relayed Students Saving Salmon's thanks to the following for their continued support of club
activities:
• City Council — funding for field supplies and to keep water meters operating smoothly
• Edmonds-Woodway High School Parent Staff Organization — funds to purchase a new electronic
meter
• Hubbard Foundation — funds to purchase a new electronic meter
• Puget Sound Anglers — purchasing boots for work in rainy weather and along creeks
• Olympic Fly Fishers — funding to purchase hatchboxes and for restoration projects
• Sounds Salmon Solutions — continuing to work with Students Saving Salmon on hatchery
operations
• Shell Creek residents — allowing students on their property and working with the students to
improve the creek habitat in their backyards
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• Edmonds Community — recognizing Students Saving Salmon's efforts and taking the time to
learn about projects and how they can help
Councilmember Buckshnis said bravo for their report and the work they are doing. She hoped the 2021
budget included funds for Students Saving Salmon. She asked about the number of students involved in
Students Saving Salmon. Mr. Scordino answered the number of students is down to 50 as 20 students
graduated. Councilmember Buckshnis commented on the remarkable work the students do. She looked
forward to the students partnering with the Tree Board again. She thanked Mr. Scordino for everything he
does.
Councilmember K. Johnson thanked Mr. Scordino and the students for their hard work. She expressed
interest in the students' recommendations and requested they provide the Council a copy of their
PowerPoint.
6. AUDIENCE COMMENTS
Mayor Nelson advised this week staff was experimenting with closed captions. Information is provided
on the City Council webpage regarding how to activate the closed caption feature. He was hopeful all
Zoom meetings would have close captioning.
Mayor Nelson invited participants and described the procedures for audience comments. There were no
audience comments.
(Written comments submitted to PublicComment@Edmondswa.gov are attached.)
6. APPROVAL OF THE CONSENT AGENDA ITEMS
COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE THE CONSENT AGENDA INCLUDING THE CORRECTION TO THE MINUTES
CONTAINED IN THE CITY CLERK'S MEMO. MOTION CARRIED UNANIMOUSLY. The
agenda items approved are as follows:
1. APPROVAL OF SPECIAL COUNCIL MEETING MINUTES OF OCTOBER 13, 2020
2. APPROVAL OF COUNCIL MEETING MINUTES OF OCTOBER 13, 2020
3. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENT
4. AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES
AGREEMENT WITH BLUELINE FOR THE CITYWIDE BICYCLE IMPROVEMENTS
PROJECT
5. TRAFFIC IMPACT FEE ANNUAL REPORT
6. AUTHORIZATION FOR MAYOR TO SIGN A PUD EASEMENT FOR THE DAYTON
STREET STORMWATER PUMP STATION PROJECT
7. AUTHORIZATION FOR MAYOR TO SIGN AN AMENDMENT TO THE INTERLOCAL
AGREEMENT WITH LAKE BALLINGER/MCALEER CREEK WATERSHED FORUM
8. CARBON RECOVERY PROJECT BOND AUTHORIZATION
PUBLIC HEARING
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FLOOD DAMAGE PREVENTION ORDINANCE PUBLIC HEARING
Environmental Program Manager Kernen Lien
• National Flood Insurance Program (NFIP) & Flood Insurance Rate Map (FIRM)
o The National Flood Insurance Program (NFIP) is a voluntary Federal program that enables
property owners in participating communities to purchase insurance protection against losses
from flooding.
o FIRM establishes flood hazard area
o New FIRM maps became effective June 19, 2020
o City was required to update its flood regulations by June 19thto remain in the NFIP
• Interim Flood Damage Prevention Ordinance No. 4188
o City adopted Interim Ordinance on June 2nd
o New Chapter 19.07 ECDC
■ Consolidates existing building code regulations in a single chapter
- ECDC 19.00.025 International Building Code
- ECDC 19.05.020 International Residential Code
■ Incorporates elements of the Flood Damage Prevention Model Ordinance that are
applicable to the City of Edmonds
■ Chapter 23.70 ECDC
■ Update ECDC 23.70.010 to reference the updated FEMA FIRM maps
• Proposed Flood Damage Prevention Ordinance
o Primarily a Building Code Amendment
■ Establishes construction standards for development within floodplains
■ Standards intended to prevent damage to structures should a flood occur
o Does not change allowable land uses, zoning, critical areas or other development regulations
■ Any development within floodplains must still comply with existing zoning and
development regulations
■ No policy changes related to floodplain development
• Chapter 19.07 ECDC
o Questions from Council about Flood Damage Prevention Model Ordinance
■ Staff reviewed most recent model ordinance
■ Chapter 19.07 ECDC reflects changes from interim ordinance
- 19.07.020 Additional Definitions
- 19.07.025 Administration
- 19.07.030/.040 Reconstruction
- 19.07.065 Changes to Special Flood Hazard Areas
- 19.07.095 General Requirements for Other Development
- 19.07.110 Variance
• Recommendation
o Planning Board held a public hearing on September 9, 2020 and recommended the City
Council adopt the new Flood Damage Prevention Chapter 19.07 ECDC and updated Section
ECDC 23.70.010
o Staff recommends the Council move adoption of the flood damage prevention ordinance to a
future Consent Agenda
Mayor Nelson opened the public participation portion of the public hearing.
There was no one present in the Zoom meeting who wished to provide testimony. Mayor Nelson closed
the public hearing.
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Councilmember Buckshnis said she forwarded questions she received so would only ask some of them.
She asked why the floodplain for Shell Creek was changed from the entire creek to only the mouth and
where the floodplain is on Perrinville Creek. Mr. Lien displayed the 1999 Firm map and the 2020 FIRM
map and identified Caspers Road and Shell Creek. The 1999 FIRM map did not have a base elevation of
the 100 year flood level so it extended from Caspers to the mouth. With the update, the floodplain was
redrawn to only the wetland complex at the mouth. There was an extensive modeling program done to
develop the 2020 FIRM maps. A new technology that provided a broader analysis of the floodplain as
well as digital elevation models were used to establish the new flood maps which is a big reason for the
change in the floodplain.
With regard to Perrinville Creek, Mr. Lien displayed the floodplain map and identified Shell Creek and
Perrinville Creek, identifying wetlands at the mouth of Perrinville Creek that were established as the
floodplain. He noted that area was also identified as a floodplain on the old maps. Councilmember
Buckshnis observed it had always been part of floodplain. Mr. Lien agreed it showed a floodplain but did
not have a base flood elevation established.
Councilmember Buckshnis asked since the floodplain for those two creeks has been made smaller, what
happens if it floods in the old floodplain area, whether they or the City would have insurance. Mr. Lien
answered if a property is in an identified floodplain as shown on the FIRM map, their mortgage company
will require flood insurance. Adopting these regulations consistent with FEMA, that flood insurance is
available at probably a reduced rate versus if the City did not participate in the program. If a property is
outside the floodplain, they may not be required to get flood insurance, and it is a personal choice whether
to get flood insurance if they are located in a flood prone area but not in a floodplain as identified by
FEMA.
Councilmember Buckshnis commented there was a tremendous amount of change in the building code
such as establishment of development permits. She asked if those changes take effect in December or was
the Council considering them in December. Building Official Leif Bjorback responded the building codes
already have construction regulations in place. As a normal course of code cycles, on February 1st, the
family of building codes will be adopted by the state and will take effect provided the City updates its
ordinance. The substance of construction is not really changing with the Flood Prevention Ordinance
update. The biggest change is reorganizing the ordinance so it reads better, is more consolidated and
incorporates a number of elements found in the recommended model code from the state.
Councilmember Buckshnis said from her reading it looks like a tremendous amount of change to
19.07.025 and on. Mr. Bjorback said the changes are primarily organization of the floodplain ordinance;
the construction standards do not substantially change.
Councilmember Paine asked how often the FIRM maps are updated. Mr. Lien answered the previous
FIRM map was 1999 so it has been 20 years since the last update. The previous update was in the 70s so
the maps are updated approximately every 20 years. Councilmember Paine asked how climate change and
sea level rise that was localized would be accommodated in the mapping. Mr. Lien answered it would
probably be included in the next update. To his understanding, this map update did not necessarily
consider climate change. Councilmember Paine said she expected some inundation in coastal areas and
said it will be up to the governing agencies that do the FIRM mapping.
Councilmember Olson pointed out there were several things asterisked in the model that as a minimum
needed to be included and the rest were optional. Three of the asterisked items were not included in
Edmonds' ordinance: the area of shallow flooding, floodway, and recreational vehicle. She recalled there
was discussion about why they were not included but wanted to ensure that was 100% accurate when the
asterisks said those items had to be included. Mr. Lien answered the City of Edmonds does not contain all
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flood hazard types. For example, floodways is a specific type of hazard that has flowing water during
flood events. In reviewing the model flood ordinance, the portions that were appliable to the City of
Edmonds were selected. David Radabaugh, the State's NFIP coordinator, has reviewed the draft code and
stated it complies with the FEMA regulations.
COUNCILMEMBER PAINE MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-
MONILLAS, TO MOVE THE PROPOSED FLOOD DAMAGE PREVENTION ORDINANCE TO
THE CONSENT AGENDA FOR THE NEXT MEETING. MOTION CARRIED 6-0-1,
COUNCILMEMBER K. JOHNSON ABSTAINED.
9. ACTION ITEMS
1. BUDGET AMENDMENT: CARES & STREET FUND
Finance Director Dave Turley reviewed the proposed budget amendments. On August 31, 2020, the state
announced it would be distributing a second round of CARES fund; Edmonds' allocation was $632,500.
How to expend those funds was discussed by Council in September and on October 6t'', Council approved
an ordinance describing how the funds would be spent. This amendment adds that amount to the 2020
budget, providing authority to spend the funds.
The second amendment is related to authorizing spending on the Citywide Bicycle Improvements project
which was also previously discussed and approved by Council. He recommended Council approve the
ordinance or move it to next week's Consent Agenda.
COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT
FRALEY-MONILLAS, TO APPROVE AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING ORDINANCE NO. 4191 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE
SAME SHALL BECOME EFFECTIVE. MOTION CARRIED UNANIMOUSLY.
2. TO SET DATE FOR CONSIDERATION ON PLANNING BOARD RECOMMENDATION
TO APPROVE A COMPREHENSIVE PLAN MAP DESIGNATION CHANGE FOR TWO
UNDEVELOPED PARCELS IN THE PERRINVILLE AREA FROM "NEIGHBORHOOD
COMMERCIAL" TO "MULTI -FAMILY RESIDENTIAL -MEDIUM DENSITY."
Councilmember Distelhorst recalled a few weeks ago the Council discussed and tabled this item.
According to the extended agenda, the package of 2020 Comprehensive Plan amendments are scheduled
to come to Council on November 17t'`. November 10' is a committee night so he was hopeful November
2' could be set for Council to complete their discussion and take action before considering the overall
Comprehensive Plan amendments.
Observing this was a public hearing and was tabled, Councilmember Buckshnis asked if it would come
back as a public hearing and if so, would the City Clerk need to provide notice. City Attorney Jeff
Taraday said his understanding was the Council had closed public hearing and was deliberating the matter
when it was tabled. If that was the case, there would not be an additional public hearing unless the
Council specifically took action to call for an additional public hearing. At this stage, he was uncertain
there would be enough time to properly notice a public hearing if the date for consideration was
November 2'. Councilmember Buckshnis said she could not recall if the hearing was closed and would
need to check the minutes.
Council President Fraley-Monillas said her research found the public hearing was closed.
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Councilmember Distelhorst said he was looking for Council feedback. If the Council is amenable, he will
make a motion to set the date for November 2nd
Council President Fraley-Monillas said that item could fit on the November 2nd agenda.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
DISTELHORST, TO SCHEDULE THIS ITEM ON THE AGENDA ON NOVEMBER 2Nn
Councilmember K. Johnson recalled Councilmember Distelhorst mentioned committee meetings are on
November 10', but later on agenda is an item proposing to eliminating committee of the whole, therefore
November 10' could also be considered.
Councilmember Paine supported finding a date for this matter sometime before the Comprehensive Plan
amendments come to Council as proposed on the extended agenda.
Councilmember Buckshnis suggested November 10' as there is already a special meeting on that date.
She recalled the Council was still in discussion when this item was tabled. Some people did not think the
applicant was not given sufficient time to describe the reason for the Comprehensive Plan change.
Council President Fraley-Monillas reiterated from her research, she believed the public hearing had been
closed. Mr. Taraday said he did not research it but that was his recollection.
Council President Fraley-Monillas said November 2" only has 50 minutes of items and November 10t'
has a couple hours including budget review so November 2nd would be preferrable. She recalled Council
wanted time to think about the proposed Comprehensive Plan amendment. Development Services
Director Shane Hope said she was very sure that the public hearing was closed and then the Council
wanted additional time to think about it before considering any further action.
Councilmember Olson recalled the Council started the vote and it got abridged and unless the Council
was in error at that time, the Council would have been done with the hearing.
MOTION CARRIED UNANIMOUSLY.
10. STUDY ITEMS
1. PRESENTATION OF OPERATING DECISION PACKAGES FOR 2021 PROPOSED
BUDGET
Acting Finance Director Dave Turley explained the purpose of this item is to share with the Council and
the public the operating decision packages included in the 2021 proposed budget. In the interest of time
and efficient Council meetings, this is not designed to be a question and answer session but
Councilmembers are welcome to contact him or any of the directors. The PowerPoint will be included in
next week's Council packet. As this is likely Judge Coburn's last opportunity before Council, she may
take additional time to share information about the municipal court.
Mr. Turley reviewed:
Human Resources
• Funds for Diversity, Equity and Inclusion Initiative $50,000 (DP #1)
o Increase training and awareness
o Beginning of an ongoing Diversity, Equity and Inclusion initiative at the City
o Establish a baseline of where we are at currently
• AWC Workers' Comp Administration contract: $27,000 (DP #2)
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o Association of WA Cities (AWC) handles administration of Workers' Compensation claims
o Contract approved by Council on February 25, 2020, but entered as a one-time budget item
o This decision package is to make this budget item ongoing
Establish an Operational Budget for the Safety & Disaster Coordinator position: $5,000 (DP #3)
o The position of Safety & Disaster Coordinator was established in 2020
o Only salaries and benefits were budgeted
o To be effective, the Coordinator needs a budget for things like supplies, small equipment,
training, etc.
City Attorney Contract Annual increase: $23,940 (DP #4)
o DP reflects the 2021 increase to the contract with the City Attorney
• Remove 2021 funding for approximately 25 vacant positions: Budget reduction of $895,428 (DP
#6) and $118,270 (DP #7)
o The Pandemic has had a significant impact to City revenues, requiring serious reductions to
the 2021 budget
o In order to present a sustainable 2021 budget proposal, a hiring freeze was implemented. DP
removes those salaries and benefits for 2021 budget only
o The status of these positions will be reviewed during the year; if City revenues perform
sufficiently well, we will readdress the situation during the year and consider adding some of
these positions back into the budget
o DP #7 has the same reasoning and purpose as DP #6 but was broken out separately for
clarity; budget for this position is allocated across several different funds.
• Remove 2021 Funding for the Crime Prevention Cost Center: Reduction of $133,657 (DP #8)
o This is similar to the freezing of positions presented on the previous slide
o The position in the Crime Prevention cost center is currently vacant; this DP reduces the
Salary and Benefits for this position as well as the related Uniform, Supplies, Small
Equipment, etc.
Non -Departmental
• Adjustments to Non -Departmental expense: Net Budget Reduction of $25,000 (DP #9)
o Several expenses that are not specific to one Fund are budgeted in a fund called "Non
Departmental"
o Expenses budgeted here change annually which requires updates to the budget
o Included are the annual increase to the Public Defender contract $37,930, an increase of
$100,000 to the estimated costs for prisoner care, a reduction of $150,000 to hydrant costs, a
reduction of $25,000 (from $75K) to the Senior Center
• Contribution to Edmonds Center for the Arts: $50,000 (DP #10)
o Similar to the $50,000 contribution to the Waterfront Center - reduced from $75,000 last year
• Transfer funds from Fund 016 to the General Fund: $210,222 (DP #11) and transfer funds from
Fund 019 to the General Fund: $28,445 (DP #12)
o Fund 016 (Building Maintenance Fund) was closed in 2017 but some residual cash was left in
the fund at the end of the year
o This action does not close these two funds
o This moves remaining cash back into the General Fund to help the General Fund at a time
when revenues are hurt due to COVID-19
Judge Linda Coburn reviewed:
Municipal Court
• Paperless project — carryforward: $23,120 (DP #5)
o Court Improvement Funds
■ Elected Judge = contributions from the State for court improvements
■ Since 2006, City has received $185,578 (does not include distributions in 2020)
■ As of end of 2019, the court has spent $111,942 to improve the services of the court
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■ Of the improvements, the biggest project has been our paperless endeavor ($70,821
approved in 2017, with $23,117 remaining and carrying over to 2021 if not completed by
end of 2020).
Edmonds Municipal Court provides unique services
o Early jury summons - allows jurors to plan ahead, allows for rescheduling while increasing
the number of committed jurors who actually show up. Allows our juror folders to be
automatically updated when jurors rescheduled or excused
o Remote jury check in - allows jurors to check in via phone or text upon arrival, be screened
for COVID like symptoms, update contact information, participate in "paced" entry into the
courtroom
o Online written infraction hearings - allows respondents to request hearings, upload
supporting documents, and receive the court's order by email
o Online petition for relief from legal financial obligations — the online form guides people
through a series of questions, they can upload supporting documents, they receive the court's
order by email
o Online application for court appointed attorney - if granted, assigned attorney
automatically receives notification of the referral and defendant's contact information
o Digital Attorney Motion to Continue - submits directly to judge's inbox, allows court to
change dates/times, automatically saves into defendant's digital file; if public defender case a
copy will be automatically emailed public defender; if private attorney case, a copy will be
automatically emailed to private attorney.
o Electronic Filing - requires parties to file through an electronic filing portal on court's
website, helps staff and court to prioritize urgent timely filings, allows staff to process and
save multiple documents into correct defendant files
o No Contact Order - allows prosecutor to submit requests for no contact orders, copies of
final orders automatically emailed to prosecutor and domestic violence victim coordinator
o Expired Warrants - allows prosecutor to submit digital motion that will be reviewed by the
court, final copy automatically saved in defendant file and emailed to prosecutor.
o Probation Reports - allows probation officer to submit reports to the court that will
automatically be saved in defendant file, sent to defense attorney, prosecutor and notify
prosecutor if violation police reports need to be requested prior to hearing
o Fewer forms to prep - clerks can prep one digital form that can generate, if needed,
judgment and sentence, commitment orders, case setting notices, orders for bench warrant
o Probation Reports - allows probation officer to submit reports to the court that will
automatically be saved in defendant file, sent to defense attorney, prosecutor and notify
prosecutor if violation police reports need to be requested prior to hearing
o Notification to Jail Records - when defendant is in custody, relevant court orders are
automatically emailed to jail records.
What's next?
o Set up wireless printers at Snohomish County jail streamline in custody hearings
o Public court files available online
o Kiosk in court lobby
o Upgraded online payment system that will provide payer information on current balances
o Transitioning more administrative processes to paperless
Judge Coburn said this is her last presentation as she is on the ballot and running unopposed so will be
transitioning to the Court of Appeals in January. She thanked the Council and Mayor and said it has been
a privilege to serve the City of Edmonds, her community as she lives in Edmonds. Mayor Nelson thanked
Judge Coburn for her service to the City.
Information Services Manager Brian Tuley reviewed:
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Information Services
• Relocate network switch: $24,500 (DP #13)
o Carry forward from 2019
o Relocates network switches to a dedicated switch closet
• Increase online storage costs: $14,400 (DP #14)
o Backup into cloud
o More data, more systems, integrating more systems, pushing more into the cloud
• Annual software increases: $15,000 (DP #15)
o Increase in our annual Microsoft "true -up"
o Increase is driven by move to 0365 and increases in user counts
• Annual Equipment Replacement: $109,600 (DP #16)
0 3 main servers
0 4 network switches
0 50 workstations
Economic Development/Community Services Director Patrick Doherty reviewed:
Economic Development/Community Services
• Public Information Officer/Communication Strategist: (DP #17)
o Created as '/2 FTE in 2020 Budget
o Initially created as "one time" as trial
0 2020 has proven valuable service
o Proposal to convert to "on going" %2 FTE position
o Continued expenditure of $48,946$
• Diversity Commission Coordinator (DP #18)
o Created as '/4 FTE in 2020 Budget
o Initially created as "one time" as trial
0 2020 has proven valuable service
o Proposal to convert to "on going" '/4 FTE position
o Continued expenditure of $16,600
• Human Services Program Manager (DP #19)
o Created as '/2 FTE in 2020 Budget
o Initially created as "one time" as trial
0 2020 has proven valuable service
■ Connecting Edmonds to regional network
■ Assisting agencies in disbursement of Edmonds Cares Fund grants
■ Providing direct referral to service to people in need
■ Working with other agencies to provide service
o Proposal to convert to "on going" %2 FTE position
o Continued expenditure of $48,946
• Decrease communications/supplies budget (DP #20)
o $1,500 increase to accommodate 2 new FTE positions
o $200 increase for increased mailing expenses
o $5,000 decrease by incorporating events calendar in tourism website
o Net decrease : $3,300
• Diversity Film Series Revenue & Expenditure (DP #21)
o Authority to receive up to $1,000 in donations/sponsorships and expend $1,000 to produce
fourth season Edmonds Diversity Film Series (started 10/19/20)
o No net budgetary impact
• Create Human Services Fund (DP #22)
o Create Human Services Fund to provide for direct service to Edmonds individuals and
households in need
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■ Allows for support of new Social Worker position (or contracted services)
■ Allows for contracts with local/regional agencies to provide direct services, based on
City's annual human services goals -
■ Budgetary request: $500,000. Comprised of $123,000 from Homelessness Response
Fund, supplemented by $377,000 from General Fund. Grant funding will also be sought
to supplement
Social Media Support (DP #23)
o Increase in social media platforms by City departments requires next level of social media
archiving/backup services
o From $3,600 to $6,600 per year
o Increase of $3,000 per year
Lodging Tax Expenditures (DP #25)
o After major dip in revenue in 2020 (projected $70,000 in 2020 vs $126,666 in 2019), 2021
revenue projected to come back somewhat at $95,000
o Need to continue robust "rediscover Edmonds" promotion in 2021
Printing of Rack Card - $1,750
Website hosting/tech support - $2,400
Distribution of Rack Card - $2,500
General Advertising - $30,000
Promotion/support of Bird Fest - $1,500
ECA Season Brochure Ad - $12,500
Visitor Center and Chamber Events - $4,000
CAM marketing - $8,000
Tourism Promotion services - $20,000
Arts Promotion/CRAZE - $4,000
o $87,150 in total projected expenditures
o $14,400 dip into fund balance, leaving approx. $37,768 in fund balance
Development Services Director Shane Hope reviewed:
Development Services
• Gap Analysis Phase for the 2024 Comprehensive Plan Update: $20,000 (DP #26)
o Begin preparation for major Comprehensive Plan Update that is due in 2024
o This phase will provide consultant assistance to identify gaps, conflicts, and issues to
consider
o Key focus will be on emerging issues of. (1) Equity; and (2) Climate Change
• Community Renewal Plan: $60,000 (DP #27)
o Helps implement Highway 99 Subarea Plan
o Consultant assistance to assist with Community Renewal Plan that will address parts of
Highway 99 subarea that are experiencing high incidence of crime, vagrancy, vandalism,
graffiti, code violations and complaints
• PUD Green Power Program: $30,000 (DP #28)
o PUD Green Power Program provides credit from Snohomish PUD for energy that comes
from carbon neutral sources
o This promotes reduction of greenhouse gases and identifies City's contribution for using
energy from 100% renewable sources
Parks, Recreation and Cultural Services Director Angie Feser reviewed:
Parks, Recreation and Cultural Services
• Salmon Safe Program: $32,000 (DP #29)
o Mayor's Conservation Advisory Committee Recommendation
o Salmon Habitat and Watershed Certification Program
o Contract estimated at $38,800 ($32,000 in 2021)
• Waterfront Center Operating Expenses: $30,000 (DP #30)
o We expect an increase in program fees revenue to $31,500, which more than offsets the
$30,000 cost
o Utility, site monitor, cleaning expenses
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• Fund 117 Arts Commission On -Time Grant Program: $55,000 (DP #31)
o Focused on accessibility, equity and inclusion
o Response to COVID impact on Arts Community
o Recommendation developed and approved by the Arts Commission
• Fund 123 LTAC Arts Commission Promo: $29,900 (DP #32)
o Budgeted LTAC revenues for 2021 are $24,750
o Olympic Ballet Theater (not the school)
o Sno King Chorale
o DeMiero Jazz Festival
o Edmonds Historical Museum
• Fund 127 Gift Catalog: $49,680 (DP #33)
o Budgeted Gifts Catalog donations for 2021 are $51,000
o Bench & Picnic Table Replacement
o Additional Memorial Gifts
• Fund 137 Long -Term Care Municipal Cemetery $25,000 (DP #34)
o Replace 25-year old mower
o Cemetery fund has balance of $1M and generates more than $25,000/year in interest
Public Works & Utilities Director Phil Williams reviewed:
Public Works & Utilities
• Who and What is Public Works?
W
v
Function
2021 Expense Budget
Transportation
$6,654,000
Water
$10,578,596
Sewer
$35,821,699
Stormwater
$6,927,783
Facilities
$2,141,803
Fleet
$1,292,815
Engineering
$2,778,432
Total
$66,195,128
Capital Renewal — Facilities Annual: Maintenance DP #35 (GF)
o $500,000 above basic (and now COVID-19 enhanced) custodial services and maintenance
work, to pursue a large backlog of small and large capital renewal projects in 2021
■ 2015 = $56,000
■ 2016 = $100,000
■ 2017 = $256,000
■ 2018 = $490,000
■ 2019 = $700,000
■ 2020 = $1,500,000
■ 2021 = $500,000
Our most recent Facilities Needs Assessment (McKinstry) shows an approximate backlog of
$9,000,000 plus an ongoing approximately $825,000/year to be sustainable
Anticipated Facilities Projects for 2021
Meadowdale Club House- New Electrical Panels
$50,000
Public Works - Archive storage room organization upgrade
$20,000
City Hall - Exterior Painting
$50,000
FS20 - Exterior Painting
$40,000
Public Works - Carpeting
$25,000
Frances Anderson Center - Security card readers
$30,000
Public Works - Ext. Cameras
$18,000
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Frances Anderson Center - two sets exterior doors
$25,000
FS20 - Fire Alarm
$40,000
Yost Pool - Fire Alarm
$25,000
Public Works - Roof re coating
$40,000
Public Safe - Building controls update
$50,000
Public Safety - Office flooring
$80,000
Frances Anderson Center - Office flooring
$60,000
Unanticipated Repair and Maintenance
$100,000
Total
$653,000
• Pedestrian Task Force: Operations & Maintenance DP #36 (GF)
o $20,000 to work with the Pedestrian Task Force in developing initiatives in cooperation with the
Edmonds School District and the Cascade Bicycle Club to educate both the general public and
elementary school children about how to protect themselves as pedestrians. This continues our
current program.
• Community Trip Reduction — Incentives: Operations & Maintenance DP #37 (GF)
o $36,000 continue commute trip reduction program for City staff 15 already access this
program An ORCA pass is provided to employees, providing free access to Community
Transit, Everett Transit, Kitsap Transit, Metro Transit, Pierce Transit, Sound Transit buses as
well as Sound Transit Light Trail and Commuter Trains The ORCA pass also provides a free
vanpool if a group with 5 or more riders are provided with a van fuel This pass should
increase the number of employees using transit or vanpools as a commute option
• Engineering Software Increases: Operating & Maintenance DP #38 (Utility Funds)
o $11,500 for annual ongoing Engineering software maintenance fees, updates, and price
increases. AutoCad , Bluebeam, Trackit , ARCGIS, modeling software, etc.
• Interfund Services — Utilities: Operations & Maintenance DP #39 (Utility Funds)
o Staff time to review the utility portion of Private development projects. Stormwater reviews
are more complicated and are done by the City's Stormwater Engineer
Water
$8,950
Stormwater
$54,350
Sewer
$8,950
Total
$72,250
• Sewer/Storm pipe rating with PACP Syst.: Operations & Maintenance DP 940 (Sewer/Storm
Funds)
o $80,000 to contract with a certified pipe rating contractor to rate and document the condition
of our Sewer and Storm drainage pipes which will allow our staff to focus on collecting the
digital videos of these pipes more quickly. Having a single person do these ratings will also
improve data consistency.
• Lake Ballinger Operating Fund: Operations & Maintenance DP #41
o $13,600 - Previous budgets have included a line item for "Lake Ballinger Associated
Projects" which supported City membership in the Lake Ballinger Forum, costs to maintain
the City's lake level monitoring system, and fund any capital projects sponsored by the
Forum. The Forum is not pursuing any capital projects in 2021
• Stormwater Comprehensive Plan Update: Operations & Maintenance DP #42 (Storm)
o $152,500 - Current Plan completed in 2010. Needs to be updated. Will take approx. 18
months beginning 3rd or 4t1i Qtr. 2021. Total expense estimated at $450,000. Will develop a
new CIP for Stormwater projects with a particular focus on piping
• Wastewater Carbon Recovery Project: Operations & Maintenance DP #43 (Sewer)
o $14,717,115 Spending authority in 2021 plus all remaining funds from 2020 to reach
substantial completion in late 2021 for the Ecoremedy gasification system. The system will
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produce a marketable biochar end product. Funding to come from revenue bonds and
reimbursements from our WWTP partners
Wastewater Plant Operating Budget: Operations & Maintenance DP #44 (Sewer Fund)
o $80,866 plus $80,866 coming from our Partner agencies. Total increase of $164,500. 9
separate deductions totaling $337,700 and 4 additions totaling $512,320. Biggest issues are
an increase for temporary biosolids hauling costs during the period between demolition of
incinerator and start-up of gasification system offset by lowered energy costs and other
savings from not operating the incinerator for 6 9 months.
2021 Vehicle Replacements: Operations & Maintenance DP #45 (511 `B' Fund)
o $262,000 - Five new vehicles
■ 285-POL 2016 Ford Patrol Explorer - Hybrid Explorer
■ 435-POL 2017 Ford Patrol Explorer - Hybrid Explorer
■ 796-POL 2008 Chevrolet Impala - Hybrid Escape
■ 131-WTP 2003 Chevrolet S 10 Pickup -Ford Ranger
■ 81-SWR 2002 Chevrolet 1/2 ton Pickup Ford - F 150
o Comparison to previous years
2017
$622,000
2018
$636,000
2019
$1,750,000
2020
$628,000
Remove B-Fund Replacement Costs for the General Fund: Maintenance DP #46 (GF)
o ($362,570) Fleet will not seek reimbursement from departments in the general fund , but
instead will use some of fund balance to cover those rates. This reduction in costs to the
general fund is intended to help offset revenues lost due to COVID.
o Graph of Total B Fund expenditures 2018-2030
■ Suggested Minimum Cash Balance Line: $2,050,000
Mayor Nelson declared a brief recess.
2. MOVING COUNCIL FROM THE COMMITTEE OF THE WHOLE TO INDIVIDUAL
Councilmember Paine said she has reached out to nearly all Councilmembers. This is an opportunity for
the Council to consider shifting committee meetings. Options listed in the agenda packet include:
a. Stagger committees to start at 4, 5, and 6 p.m., not necessarily on a Tuesday
b. Two committee meeting days — one from 5-6 p.m. and the other from 6-7 p.m. and the third
committee meeting held on the next Tuesday followed by the regular Council meeting at 7 p.m.
c. Committee meetings held three Tuesdays a month prior to the regular Council meeting
Councilmember Paine explained the intent of the change was to free up the second Tuesday for regular
Council business and provide another night for Council to work through the balance of the agenda items
this year. She was hopeful this could be on the Council agenda for a decision next week.
Mayor Nelson advised Council questions would be taken in a round robin format, with each
Councilmember asking one question during their turn.
Councilmember L. Johnson asked if this had been proposed to staff to determine what worked best for
them. Mayor Nelson said he was confident staff would accommodate it as best as they can to make it
happen and virtual meetings make that easier. City Clerk Scott Passey said regular Council meetings are
live streamed on the website and government access channel using the Council Chamber. Now that the
public is allowed to virtually attend directly in the Zoom platform, the Council Chambers do not
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necessary need to be used. If meetings are held at an unusual time such as 4 or 5 p.m., that can be done;
the meetings will not be live streamed but the public can attend directly in Zoom. Councilmember L.
Johnson asked if the meetings would be recorded and the public could watch later. Mr. Passey agreed the
meetings would be recorded and later uploaded to the website.
Councilmember Buckshnis said she did not have a problem with concept but had a problem with the
timing and the fact that citizens have gotten used to how the Council does things. According to the
extended agenda, there are only 30 minutes of items scheduled on November 10' and 30 minutes on
December 8ti'. Citizens are confused enough with getting on Zoom, making public comment and watching
meetings. The Council has a huge audience and she appreciated everyone contacting the Council. As
there are only two committee meetings remaining this year, she preferred to wait until next year to make
this change. She did not see anything on the extended agenda for committees except Public Works and
noted the proposed sidewalk ordinance was something the entire Council should see. She summarized
change is good but there are not that enough topics on the extended agenda to make this change. She
preferred do special meetings before the committee of whole as was done last week and go to a committee
format next year.
Councilmember Distelhorst preferred option a or b, with meetings after 5 p.m. for people who work
during the day. With all the external appointments and other meetings Councilmembers attend, he
preferred committee meetings be held on Tuesdays. He summarized committee meetings on Tuesday
between 5 and 7 p.m. would be appreciated.
Council President Fraley-Monillas recalled she and Councilmember Paine discussed the two
Councilmembers who are employed and ensuring they were able to attend the later meetings. She agreed
it was not fair to Councilmembers or their employers if they had to take time off to attend Council
meetings.
With regard to the extended agenda, Council President Fraley-Monillas said it fills up on a spur of the
moment. For example, next week there are only 2 hours 30 minutes scheduled; she anticipated it would be
3 hours 30 minutes by Friday. Items on the extended agenda are topics that are known; at the top of the
extended agenda are reminders for future unscheduled items. One of issues conveyed to her was having
all Councilmembers in a meeting, for example last week's meeting was predominantly Public Works
projects and it seemed like a large waste of time for staff and much of Council and could have been dealt
with in committees. Councils in surrounding cities are doing committees in Zoom.
Council President Fraley-Monillas found Councilmember Paine's suggestion a great idea and suggested
taking a week to think about it. She wanted to ensure Councilmembers Distelhorst and Olson did not
encounter any difficulties with the scheduling of committee meetings. The same is true for staff who have
prescheduled meetings that often extend until 4 or 5 p.m. every day and she did not want to disrupt their
routine. She thanked Councilmember Paine for developing these options.
Councilmember K. Johnson said she was not available on Mondays or Wednesdays.
Councilmember Olson said she understood the origin of this, the length of Council meetings has been
extensive at times. Contrary to Council President Fraley-Monillas' comment, being included in the
presentation and discussion of items has not been a waste of time; she has learned a lot at committee
meetings, things she needed to learn. She often wished that there was more content and that more things
were brought to Council. Citizens are in the habit of tuning in on Tuesdays at 7 p.m. and it is probably
easier for them to remember they need to show up earlier rather than on a different day.
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Councilmember Paine expressed appreciation for Councilmembers' comments. If the Council moves to a
committee format, Councilmembers can always attend other committee meetings, not participate but as a
part of the audience. The goal is not to ever have another 11:30 p.m. meeting. She acknowledged shifting
the schedule could be troublesome for the public, but typically there are not audience comments on
committee nights. Video of the meetings will still be available to the public online and on the government
access channel, although the meetings maybe not be live streamed.
Councilmember L. Johnson expressed support for the proposal. Although she is a night owl, the late night
meetings have been difficult for her. As a mom with kids learning from home and a small business owner
who is still working although she has some flexibility, it is a lot to juggle. She would rather fit in earlier
meetings and alleviate some of the late nights. She recalled some nights it was difficult for her to get the
words out that she needed to say and in watching the audience members, they were struggling too. She
also supported the proposal out of respect for citizens not having meetings that extend so late and to break
them up. She recognized the committee meetings need to work around other commitments, but she was
on board with whatever worked best for Council and staff.
Councilmember Buckshnis commented agenda planning is very important; two public hearing on two
very important topics was the reason for the 11:30 p.m. meeting. She liked the concept, but the Council
has a lot to do in the 11 remaining meetings. Planning the agenda properly, ensuring there is adequate
time to vet, and ensuring the citizens know when to watch the Council is important. A lot of people have
been contacting the Council regarding different issues including getting on Zoom. She was satisfied with
whatever worked for the Council but preferred to wait until next year because the Council had plenty on
its plate and the number of items on the extended agendas do not seem extensive.
With regard to Councilmember Buckshnis' comment about the two public hearing, Council President
Fraley-Monillas said those had to be held and had been already been delayed. Five people make decisions
regarding the agenda, not just one and sometimes agendas will be like that. If committees were not a
committee of the whole, it would free up a couple hours for other Council business. The Council needs to
return to committee meetings eventually and now is as good a time as any. She said unfortunately, the
Council likely will be conducting meetings via Zoom through the next year. If the Council moves to
something that works and it is publicized well so the public is aware of what and when it's happening, the
citizens will be okay in the long run especially if the Council sticks with it through the end of pandemic
Zoom meetings.
Councilmember K. Johnson suggested Tuesdays were the only night when everyone was free of other
commitments.
Council President Fraley-Monillas asked Councilmember Paine if she had an understanding of where to
go next week. Councilmember Paine said she heard support for a and b, general support for the concept
and working out timing issues. She will prepare another agenda memo for Council discussion regarding
the schedule.
Council President Fraley-Monillas relayed Mr. Taraday said the Council can make a change by vote, but
if the times are changed, an ordinance will be need to be adopted in the future. Apparently the Council
moved to the committee of a whole by vote, so the Council can return to committee meetings by vote. Mr.
Taraday agreed, explaining once the Council decides on a permanent arrangement, he recommended
adopting an ordinance to change the code so committee meetings could be classified as regular meetings,
assuming the arrangement the Council agrees on was different than the current code. An ordinance was
not needed initially to change the meeting routine; it only meant that some of the meetings would be
special meetings.
3. WWTP SCADA INTEGRATION (Previously Agenda Item 9.1)
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Mr. Williams explained most modern wastewater and water plants are run by computers, programmable
logical controllers (PLC). The services Parametrix will provide are to program the new computers that
come with the Carbon Recovery System to make them compatible with the existing PLCs that run the
entire treatment plan, integrating the new project into the existing control system. Parametrix will do the
design, produce the ladder logic and how it will run, and implement that by programming the new PLCs
with that logic. It is a matter of developing set points where things should be, low level alarms, high level
alarms, etc. so the plant can run almost automatically and the only thing human interface is to watch to
see if it drifts off those set points and make adjustments accordingly.
Mr. Williams said the cost is about $334,000 for the design and implementation and an additional
$75,000 for on -call service authority. This is a large scale software transition and there is usually a period
of additional consulting service required by those that put the system in to tweak and optimize it over time
until it is fully stable and reliable. Parametrix has done almost all the work at the plant on the SCADA
(supervisory control and data acquisition) system for the last 8-9 years and are just about the only ones he
would want to do this work. Although the cost sounds like a lot, it is a part of the approved Carbon
Recovery project in 2021.
Councilmember Buckshnis asked if this was already part of budget for the Carbon Recovery project. Mr.
Williams answered this contract was not included in the $26,121,040 total project cost. It is necessary, but
was not included in the Ameresco contract to avoid paying 18% markup fees on the cost. This contract is
being done under ongoing budget authority at the treatment plant. Councilmember Buckshnis asked for
confirmation that it was related to that project. Mr. Williams agreed it was. Councilmember Buckshnis
recalled the City has used Parametrix in the past. Mr. Williams explained Parametrix upgraded all the
PLCs in the existing treatment plant to more modern technology over a period of three years. This new
system will be integrated into that.
Councilmember Paine understood from the notes that this has already been underway and was scheduled
to conclude in the first part of the year. Mr. Williams answered Parametrix will start right away and will
finish the design by about the end of the year and then will work throughout 2021 and perhaps into the
first quarter of 2022 getting this system installed and operating toward the end of next year and then
troubleshoot it with the on -call contract for a period of time after.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED TO AUTHORIZE THE MAYOR TO
SIGN A PSA WITH PARAMETRIX, INC. FOR INTEGRATION OF THE CARBON RECOVERY
PROJECT INTO THE EXISTING PLANT CONTROL SCADA SYSTEM AND PROVIDE
TECHNICAL ON -CALL SUPPORT FOR THROUGHOUT THE DURATION OF THE PROJECT
Councilmember Olson raised a point of order that this is a study item.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO MOVE THIS TO THE CONSENT AGENDA NEXT WEEK.
Councilmember Olson recalled the contract said something about $100,000 typical maintenance. Mr.
Williams answered the City has had about three $50,000 on -call contracts with Parametrix in the past for
the current system. Only what is needed will be used, but the $50,000 was increased to $75,000 to cover
any issues with the addition of this new system. Parametrix has provides on -call services for the control
system for several years, approximately $25,000 is being added to that. Councilmember Olson observed
this was a multi -year contract and she thought the $75,000 was for all of them. Mr. Williams answered if
things go well, not all of it will be used and if things do not go well, staff may return to Council to ask for
additional authority. That is the best estimate to get through the project development and start-up phase.
Councilmember Olson observed the $75,000 was for one year of maintenance, versus the two or three
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years. Mr. Williams answered it would start now and extend through the first quarter of 2022.
Councilmember Olson said she will confer with Mr. Williams during the next week.
MOTION CARRIED UNANIMOUSLY.
4. COUNCIL RESOLUTION TO NAME AUTHORIZED INDIVIDUAL TO MANAGE CITY
INVESTMENTS IN LGIP (Previously Agenda Item 9.3)
Acting Finance Director Dave Turley explained the state investment pool requires one person be
designated as authorized to administer investments. Most cities have the finance director as that person
and they ask when a city gets a new finance director, the resolution be updated. The Administration was
originally planning to wait until the finance director position was filled on a permanent basis but LGIP
asked the City to complete the resolution with his name as the acting director. The resolution is prepared
by the state LGIP and sent to the City to add the name and approve it. The purpose of the resolution is to
update the person who the City designates as authorized to administer investments. The City is not out of
compliance in any way, but the State LGIP asked that the resolution be approved. He requested Council
forward the resolution to the Consent Agenda next week.
Councilmember Buckshnis asked if the City still had investments with Snohomish County. Mr. Turley
answered yes. Councilmember Buckshnis asked if anything needed to be changed with that. Mr. Turley
said every year they ask investors to provide a form stating who is authorized to make transfers to the
fund; that form was submitted yesterday.
COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCILMEMBER
DISTELHORST, TO MOVE THIS TO THE CONSENT AGENDA NEXT WEEK. MOTION
CARRIED UNANIMOUSLY.
10. MAYOR'S COMMENTS
Mayor Nelson said Halloween in on the minds of a lot of parents and children, including his children's.
When his youngest child asked what they were doing for Halloween, he had a hard time answering him. It
breaks his heart because he wanted his child to be able to enjoy Halloween and trick -or -treat, but it would
break his heart more if he had to be hospitalized. The numbers in Snohomish County continue to climb;
Snohomish Health District Medical Officer Spitters said today if this continues, Snohomish County will
be where it was in March which will impact not only hospital capacity but also bring back some of the
unfortunate restrictions.
Mayor Nelson relayed the City's recommendation for trick -or -treaters to please stay home for your safety,
your family's safety and the community's safety. There are many alternatives for celebrating Halloween;
he encouraged and supported those. Unfortunately, Halloween is one of those things people have to
reevaluate how they celebrate. The state is at 74% compliance with mask wearing. However, people are
still getting together in social gatherings, often inside now due to the weather so outbreaks are occurring
in smaller groups. People want social interaction and unfortunately the numbers are going up.
Mayor Nelson reported the Health District is also experiencing challenges with contract tracing because
people are not cooperating and providing the anonymous information the Health District requests. To beat
COVID-19, it is important to isolate the people who have it. He urged the public to cooperate if they are
contacted by Health District representatives, to wear masks, to maintain social distances, and to keep
social gatherings to a minimum.
11. COUNCIL COMMENTS
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Councilmember Olson announced the Edmonds Housing Commission open house is still open. It is one
of the warmest, best, educational, fun virtual events that she has been to. She encouraged the community
to complete the survey, noting some people think they have already done it, but this is a new survey
seeking new input. The survey is available on the City's website and at www.ECHCopenhouse.com.
Councilmember Olson reported the Edmonds Center for the Arts has made their parking available for
downtown Edmonds, a great give from this community partner.
Councilmember Olson recognized the Diversity Commission for the close captioning and Mayor Nelson
and staff for implementing an idea that originated with the Diversity Commission and likely led by Dean
Olson. She relayed the Diversity Commission is seeking three members; the deadline to apply is
tomorrow. She encouraged anyone with a heart for a welcoming community that is open to all to apply.
Councilmember Buckshnis thanked Mr. Williams and Ms. Randolph for the Utility of the Future awards
video that will be posted on the City's website. She found it extremely inspirational; Edmonds' award is
at 17 minutes but she encouraged the public to watch the entire video. It is remarkable what other cities
are doing and it gave her a lot of ideas. She reported the Augusts financial are out, she will send her
questions to Mr. Turley. She was hopeful the quarterly report through September would be presented to
Council.
Councilmember Buckshnis reported she was going on vacation, her first vacation since July 2019. She
will be wearing a mask to visit her sister, her nephew and his family in Norfolk, Virginia. She was cleared
by the Navy after being tested when she donated blood. She has 15 masks to wear over 5 days. She
understood what Mayor Nelson was saying; they plan to have Halloween at home. People can still contact
her via email or phone. She has read the budget and will try to answer questions. Although she was
apprehensive about traveling, she was excited to see her family.
Councilmember K. Johnson announced her appointment of Scott Merrick to the EDC. She relayed the
Washington State Supreme Court found I-976 regarding the $30 car tabs unconstitutional. This is very
good news for anyone interested in transportation funding. Some minor issued were remanded to the
lower court.
Council President Fraley-Monillas reminded Council does not meet on Election Night so will be meeting
on Monday, November 2' instead of Tuesday, November 3rd. She agreed with encouraging people to
wear masks. The Health District has 50 new staff members doing tracking of people who test positive for
COVID; they are having difficulty getting people to answer the phone or discuss the potential that they
have been infected. With regard to trick -or -treating, she heard from a friend that her family plans to do
trick -or -treating at doors within their house. There are a lot of creative ways to trick -or -treat.
Council President Fraley-Monillas thanked Councilmember Olson for giving her Diversity Commission
report. She announced her reappointment of Darrol Haug to the Economic Development Commission.
Councilmember Paine thanked Councilmembers for their input regarding committee meetings. She
reported the State has collected 850,000 ballots to date. She encouraged the public to wear masks.
Councilmember Distelhorst reported the case count for the two -week rolling average was 101 per
100,000, the highest it has been since April 1st, far exceeding the summer numbers. It is important to stay
distanced, don't go out, and don't see friends or family. His family is reminiscing about the early days of
quarantine; his daughter is looking at TikTok videos she made. He urged people to take the precautions
seriously; every time people see other people and break that chain, the situation regresses. He urged the
public not to gather for Halloween and to stay home.
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Councilmember Distelhorst advised ballot drop boxes are located at the Edmonds library, Mountlake
Terrace library and Lynnwood City Hall. He echoed Councilmember Olson's request for people to take
the Edmonds Housing Commission survey, one of the final opportunities to give feedback at the Housing
Commission level. It is important the commission gets input from everyone in the community.
Mr. Williams expressed appreciation for all the COVID warnings. He received a call from his daughter
during the meeting who reported she, her husband and three sons came down with COVID in the last
couple days. They have fairly mild symptoms but are not asymptomatic by any means and the entire
family has it. Mayor Nelson said he was very sorry to hear that. Mr. Williams said being in the EOC for
portions of each day since February and watching the numbers, sometimes it looks like a math equation,
but it really comes down to people's lives and their health.
Councilmember L. Johnson said she was sorry about Mr. Williams' news and wished the best for his
family. She welcomed new Student Representative Brook Williams, commenting it was nice to have him
on the Zoom meeting. To Mayor Nelson suggestion about finding alternative ways to celebrate
Halloween, her family plans to do a backyard family flashlight candy hunt. Halloween is supposed to
have a spooky blue moon so it is a perfect time for flashlights in the backyard.
Councilmember L. Johnson encouraged the community to please vote; ballots were mailed last week.
Vote early and check the progress of your ballot at VoteWA.gov. People can also visit VoteWA.gov if
they haven't received their ballot, to change their address or if they need to register and have until
Monday, October 26' to do so. Ensure your vote is counted and your voice is heard. Life is challenging
on many levels including the COVID-19 numbers which are sadly headed in the wrong direction. She
urged the public to vote, social distance, wear a mask, wash your hands and do your part to turn things
around for the better.
Student Representative Roberts sent his best wishes to Mr. Williams and his family. He thanked the City
Council for selecting him as the Student Representative. He was extremely honored and grateful to be
serving the youth of Edmonds in this role. The Diversity Commission also has opening for a Student
Representative and he encouraged students to apply. He reminded the citizens of Edmonds to keep
wearing masks properly including over your nose, to continue to practicing social distancing, and making
safe choices that do not put you and your community at risk. He encouraged people to vote with the future
of the county in mind, especially the youth.
12. ADJOURN
With no further business, the Council meeting was adjourned at 9:47 p.m.
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Public Comment for 10/20/20 Council Meeting:
From: Ken Reidy
Sent: Tuesday, October 20, 2020 5:05 AM
To: Public Comment (Council) <publiccomments@edmondswa.gov>; Public Comment (Council)
<publiccomments@edmondswa.gov>
Cc: Council <Council@edmondswa.gov>; Nelson, Michael <Michael.Nelson @edmondswa.gov>;
Judge, Maureen <Maureen.Judge@edmondswa.gov>; Passey, Scott
<Scott.Passey@edmondswa.gov>; Taraday, Jeff <jeff@lighthouselawgroup.com>; Hope, Shane
<Shane.Hope@edmondswa.gov>; Williams, Phil <Phil.Wllliams@edmondswa.gov>
Subject: Public Comments for October 20, 2020 City Council meeting
Immediately before a City Council vote on March 17, 2009, former City Attorney Scott Snyder
told the City Council that "an intrusion into a right-of-way was not allowed and the City had the
obligation to clear it...".
The right-of-way Snyder was discussing was a 7 %' wide easement that the City had never used
for any purpose since the easement was dedicated in 1890. Furthermore, the City's easement
wasn't wide enough to be opened as an alley as it lacked the required width of 15'. It was an
UNOPENED right-of-way, something much different that an OPENED right-of-way. OPENED
rights -of -way have improved or traveled portions. UNOPENED rights -of -way have no such
thing, so there is nothing to OBSTRUCT with an encroachment or intrusion.
Snyder did not tell the 2009 City Council that the City had a specific Code section that applied
to intrusions into a right-of-way. ECC Chapter 9.25 is called STREET OBSTRUCTION. ECC
Chapter 9.25 clearly relates to OPENED rights -of -way that have improved or traveled portions.
Snyder was the Edmonds City Attorney in 1989. As such, he probably was involved in the
following 1989 case:
The City of Edmonds, Respondent, v. Kenneth E. Williams, Sr., et al, Appellants.
The following is from that case:
"[W]here an easement has been created but no occasion has arisen for its use, the owner of the
servient tenement may FENCE HIS LAND and such use will not be deemed adverse to the
existence of the easement until such time as (1) the need for the right of way arises, (2) a
demand is made by the owner of the dominant tenement that the easement be opened and (3)
the owner of the servient tenement refuses to do so. (Italics ours.) CASTLE ASSOCS. v.
SCHWARTZ, 63 A.D.2d 481, 490, 407 N.Y.S.2d 717, 723 (1978). ACCORD, Annot., SUPRA, 25
A.L.R.2d 1265, 26, at 1325-30.
Why didn't Snyder simply tell the 2009 City Council what the owner of the servient tenement
may do on HIS LAND?
Edmonds City Council Draft Minutes
October 20, 2020
Page 26
Packet Pg. 99
7.1.a
It is reasonable to suspect that Snyder also knew of the following, as he was an experienced
City Attorney:
In Nystrand v. O'Malley, 60 Wn.2d 792, 375 P.2d 863 (1962), the court ruled that a mere
easement is not equivalent to a right-of-way. (Nystrand, 60 Wn.2d at 795.) The Nystrand
court held that the plaintiff's use of the area, including planting trees and a hedge, as well
as building a garage and bulkhead, was not inconsistent with the public's easement because
the city had not asserted its right to open the street. (Nystrand, 60 Wn.2d at 795.)
Despite the above, Scott Snyder argued that Municipalities have a duty to remove obstructions
in the public ways and liability if they fail to do so.
Why did he do this?
The fact that Snyder did so should motivate the 2020 City Council to review all City Codes and
make any and all changes needed to clearly differentiate between OPENED and UNOPENED
rights -of -way. Please do not allow any other property owner in Edmonds to be harmed like
my family was harmed. Thank you.
Edmonds City Council Draft Minutes
October 20, 2020
Page 27
Packet Pg. 100
7.2
City Council Agenda Item
Meeting Date: 10/27/2020
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Nori Jacobson
Background/History
Approval of claim checks #244529 through #244637 dated October 22, 2020 for $1,050,291.75 and wire
payments of $1,922.43 & $8,856.81.
Approval of payroll direct deposit and checks #64415 through #64422 for $596,625.39, benefit checks
#64423 through #64427 and wire payments of $591,168.81 for the pay period October 1, 2020 through
October 15, 2020. Approval of checks #64428 through #64467 for Law Enforcement Commissioned
Employee Kelly Day buy back of $52,305.63.
Staff Recommendation
Approval of claim, payroll and benefit checks, direct deposit and wire payments.
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non -approval of expenditures.
Attachments:
claims 10-22-20
wire 10-20-20
wire 10-22-20
FrequentlyUsedProjNumbers 10-22-20
payroll summary 10-20-20
payroll benefit 10-20-20
pd kelly day buy back
Packet Pg. 101
7.2.a
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244529 10/22/2020 065052 AARD PEST CONTROL
244530 10/22/2020 078105 ACHESON, ALISON
244531 10/22/2020 064088 ADT COMMERCIAL
Voucher List
City of Edmonds
Invoice PO #
Description/Account
38088
MEADOWDALE CC PEST CONTROI
MEADOWDALE CC PEST CONTROI
001.000.64.576.80.41.00
10.4% Sales Tax
001.000.64.576.80.41.00
Total
WOTS CONTRACT
WOTS PRESENTATION SERVICES
WOTS PRESENTATION SERVICES
117.100.64.573.20.41.00
Total
136669332
ALARM MONITORING - PARKS MAII
ALARM MONITORING FOR PARKS I
001.000.66.518.30.42.00
ALARM MONITORING FOR PARKS I
001.000.64.576.80.42.00
136669333
ALARM MONITORING - FS #16
ALARM MONITORING FOR FIRE ST
001.000.66.518.30.42.00
136669334
ALARM MONITORING - FS #17
ALARM MONITORING FOR FIRE ST
001.000.66.518.30.42.00
136669335
ALARM MONITORING - HISTORIC N
ALARM MONITORING FOR Historic 1
001.000.66.518.30.42.00
136669336
ALARM MONITORING - WASTEWAT
ALARM MONITORING FOR WWTP -
001.000.66.518.30.42.00
136669337
ALARM MONITORING - PUBLIC SAF
ALARM MONITORING FOR public se
001.000.66.518.30.42.00
136669338
FIRE INSPECTION - FS #17, MUSEI
Fire Inspection - FIRE STATION #17,
001.000.66.518.30.41.00
Page: 1
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Packet Pg. 102
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10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244531 10/22/2020 064088 ADT COMMERCIAL
244532 10/22/2020 000850 ALDERWOOD WATER DISTRICT
244533 10/22/2020 071634 ALLSTREAM
244534 10/22/2020 075845 APEX INSTRUMENTS INC
244535 10/22/2020 069751 ARAMARK UNIFORM SERVICES
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
Fire Inspection - Hist. Museum - 120
001.000.66.518.30.41.00
Fire Inspection - Public Safety
001.000.66.518.30.41.00
Total
10709 MONTHLY WHOLESALE WATER Cl-
MONTHLY WHOLESALE WATER CF
421.000.74.534.80.33.00
Total
17123602 C/A 768328
PR1-1 & 2 City Phone Service
512.000.31.518.88.42.00
Tourism Toll free lines 877.775.6929;
001.000.61.558.70.42.00
Econ Devlpmnt Toll free lines
001.000.61.558.70.42.00
Total
152861 WWTP: PO 407 FERRULES
PO 407 FERRULES
423.000.76.535.80.31.00
Freight
423.000.76.535.80.31.00
Total
1991953451 WWTP: 10/14/20 UNIFORMS,TOWE
Mats/Towels
423.000.76.535.80.41.00
Uniforms: Jeanne - 3 Lab Coats $0.1
423.000.76.535.80.24.00
10.4% Sales Tax
423.000.76.535.80.41.00
10.4% Sales Tax
7.2.a
Page: 2
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Packet Pg. 103
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Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244535 10/22/2020 069751 ARAMARK UNIFORM SERVICES (Continued)
1991953452
1991958699
1991958700
PO # Description/Account
423.000.76.535.80.24.00
PARKS MAINT UNIFORM SERVICE
PARKS MAINT UNIFORM SERVICE
001.000.64.576.80.24.00
10.4% Sales Tax
001.000.64.576.80.24.00
PUBLIC WORKS OMC LOBBY MATE
PUBLIC WORKS OMC LOBBY MATE
001.000.65.518.20.41.00
PUBLIC WORKS OMC LOBBY MATE
111.000.68.542.90.41.00
PUBLIC WORKS OMC LOBBY MATE
421.000.74.534.80.41.00
PUBLIC WORKS OMC LOBBY MATE
422.000.72.531.90.41.00
PUBLIC WORKS OMC LOBBY MATE
423.000.75.535.80.41.00
PUBLIC WORKS OMC LOBBY MATE
511.000.77.548.68.41.00
10.4% Sales Tax
001.000.65.518.20.41.00
10.4% Sales Tax
111.000.68.542.90.41.00
10.4% Sales Tax
421.000.74.534.80.41.00
10.4% Sales Tax
422.000.72.531.90.41.00
10.4% Sales Tax
423.000.75.535.80.41.00
10.4% Sales Tax
511.000.77.548.68.41.00
FLEET DIVISION UNIFORMS & MAT
FLEET DIVISION UNIFORMS
511.000.77.548.68.24.00
7.2.a
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Packet Pg. 104
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244535 10/22/2020 069751 ARAMARK UNIFORM SERVICES (Continued)
244536 10/22/2020 064452 ARMSTRONG SERVICES 3635
244537 10/22/2020 077760 ASHLEY KNAPP GRANT WRITING LLC 106
244538 10/22/2020 001795 AUTOGRAPHICS
244539 10/22/2020 001801 AUTOMATIC WILBERT VAULT CO
244540 10/22/2020 076631 BARKER, MICHELLE
83446
68515
WOTS CONTRACT
PO # Description/Account
FLEET DIVISION MATS
511.000.77.548.68.41.00
10.4% Sales Tax
511.000.77.548.68.41.00
10.4% Sales Tax
511.000.77.548.68.24.00
Total :
WWTP: 8/2020 JANITORIAL & COVI
8/2020 JANITORIAL SERVICE
423.000.76.535.80.41.00
8/2020 COVID DISINFECTANT SER\
423.000.76.535.80.41.00
Total
MARINA BEACH PARK RCO GRANT
MARINA BEACH PARK RCO GRANT
125.000.64.594.76.41.00
Total
E172PO - GRAPHICS FOR PATROL
E172PO - GRAPHICS FOR PATROL
511.100.77.594.48.64.00
10.4% Sales Tax
511.100.77.594.48.64.00
Total
ROUGH BOX - WANDEL
ROUGH BOX - WANDEL
130.000.64.536.20.34.00
Total
WOTS PRESENTATION SERVICES
WOTS PRESENTATION SERVICES
117.100.64.573.20.41.00
7.2.a
Page: 4
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Packet Pg. 105
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
7.2.a
Page: 5
Bank code :
Voucher
usbank
Date Vendor
Invoice PO #
Description/Account
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10/22/2020 076631 076631 BARKER, MICHELLE
(Continued)
Total :
0
310.0( 0
244541
10/22/2020 074307 BLUE STAR GAS
1199046
FLEET - AUTO PROPANE 714.6 GAL
FLEET - AUTO PROPANE 714.6 GAL
511.000.77.548.68.34.12
762.9,
1199940
FLEET - AUTO PROPANE 822.0 GAL
FLEET - AUTO PROPANE 822.0 GAL
511.000.77.548.68.34.12
872.7E v
Total :
1,635.7E
m
244542
10/22/2020 078110 BONNIE KOSTIC
2-20900
#776807RT UTILITY REFUND
d
#776807RT Utility refund due to
411.000.233.000
361.6E
Total:
361.6E —
0
244543
10/22/2020 002800 BRAKE & CLUTCH SUPPLY
646275
UNIT 138 - PARTS/ ROLLING LOBE,
L
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a
511.000.77.548.68.31.10
180.6- E
10.4% Sales Tax
fd
511.000.77.548.68.31.10
18.7E
Total :
199.35
0
244544
10/22/2020 076240 CADMAN MATERIALS INC
5709578
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0
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a
422.000.72.594.31.65.20
633.5E Q
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N
N
111.000.68.542.31.31.00
938.3E N
10.0% Sales Tax
111.000.68.542.31.31.00
93.8z
Total :
1,665.7E •�
z
244545
10/22/2020 018495 CALPORTLAND COMPANY
94764732
STORM - GRAVEL DRAIN ROCK
};
STORM - GRAVEL DRAIN ROCK
a�
422.000.72.531.40.31.00
349.1; E
10.0% Sales Tax
U
422.000.72.531.40.31.00
34.9- Q
Page: 5
Packet Pg. 106
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher List
City of Edmonds
Voucher Date Vendor Invoice PO # Description/Account
244545 10/22/2020 018495 CALPORTLAND COMPANY (Continued)
94774118 STREET - GRAVEL
10.0% Sales Tax
111.000.68.542.61.31.00
STREET - GRAVEL
111.000.68.542.61.31.00
244546 10/22/2020 073029 CANON FINANCIAL SERVICES 21910451
22025853
22025856
Total :
CANNON OCT 2020
CANNON OCT 2020
001.000.23.512.50.45.00
10.4% Sales Tax
001.000.23.512.50.45.00
C/A 572105 CONTRACT# 3091 /0521
Finance dept copier contract charge
001.000.31.514.23.45.00
B&W Meter usage IRC5250
001.000.31.514.23.45.00
Color Meter usage IRC5250
001.000.31.514.23.45.00
10.4% Sales Tax
001.000.31.514.23.45.00
CANON 5250
contract charge 10/2020
001.000.22.518.10.45.00
contract charge 10/2020
001.000.61.557.20.45.00
contract charge 10/2020
001.000.21.513.10.45.00
bw meter usage 9/2020
001.000.22.518.10.45.00
bw meter usage 9/2020
001.000.61.557.20.45.00
bw meter usage 9/2020
001.000.21.513.10.45.00
7.2.a
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Packet Pg. 107
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244546 10/22/2020 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
clr meter usage 9/2020
001.000.22.518.10.45.00
clr meter usage 9/2020
001.000.61.557.20.45.00
clr meter usage 9/2020
001.000.21.513.10.45.00
10.4% Sales Tax
001.000.22.518.10.45.00
10.4% Sales Tax
001.000.61.557.20.45.00
10.4% Sales Tax
001.000.21.513.10.45.00
22025857
WWTP: 10/2020 MO CHG+ 9/2020 N
10/2020 MO CHG+ 9/2020 METER U
423.000.76.535.80.45.00
22025858
CANON 2501 F
contract charge October 2020
001.000.21.513.10.45.00
bw meter usage 9/2020
001.000.21.513.10.45.00
clr meter usage 9/2020
001.000.21.513.10.45.00
10.4% Sales Tax
001.000.21.513.10.45.00
22025859
BLDG DEPT COPIER MONTHLY CO
Bldg copier-
001.000.62.524.10.45.00
10.4% Sales Tax
001.000.62.524.10.45.00
22025860
PLANNING COPIER MONTHLY CON
Planning Copier SN: QNR11863-
001.000.62.524.10.45.00
10.4% Sales Tax
001.000.62.524.10.45.00
7.2.a
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Packet Pg. 108
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244546 10/22/2020 073029 CANON FINANCIAL SERVICES
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
22025863
FLEET COPIER
Fleet Copier
511.000.77.548.68.45.00
10.4% Sales Tax
511.000.77.548.68.45.00
22025864
CONTRACT CHARGE/METER USAC
contract charge/meter usage
001.000.31.514.23.45.00
10.4% Sales Tax
001.000.31.514.23.45.00
22025867
WATER SEWER COPIER
Water Sewer Copier
421.000.74.534.80.45.00
Water Sewer Copier
423.000.75.535.80.45.00
10.4% Sales Tax
421.000.74.534.80.45.00
10.4% Sales Tax
423.000.75.535.80.45.00
22025868
PW ADMIN COPIER
PW Office Copier for
001.000.65.518.20.45.00
PW Office Copier for
111.000.68.542.90.45.00
PW Office Copier for
422.000.72.531.90.45.00
PW Office Copier for
421.000.74.534.80.45.00
PW Office Copier for
423.000.75.535.80.45.00
PW Office Copier for
511.000.77.548.68.45.00
10.4% Sales Tax
001.000.65.518.20.45.00
7.2.a
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Packet Pg. 109
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244546 10/22/2020 073029 CANON FINANCIAL SERVICES
244547 10/22/2020 078035 CB PACIFIC INC
244548 10/22/2020 078109 CHARLES & REBECCA ROSSOW
244549 10/22/2020 019215 CITY OF LYNNWOOD
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
10.4% Sales Tax
111.000.68.542.90.45.00
10.4% Sales Tax
422.000.72.531.90.45.00
10.4% Sales Tax
421.000.74.534.80.45.00
10.4% Sales Tax
423.000.75.535.80.45.00
10.4% Sales Tax
511.000.77.548.68.45.00
22025871
DEV SVCS COPIER MONTHLY CON
Dev Svcs Copier SN3AP01472-
001.000.62.524.10.45.00
10.4% Sales Tax
001.000.62.524.10.45.00
Tota I :
IP1020122472
WWTP: PO 389 PEC,4,F1,CI,NBR,G
PO389 PEC,4,F1,CI,NBR,CR,1C0"N
423.000.76.535.80.48.00
Freight
423.000.76.535.80.48.00
10.4% Sales Tax
423.000.76.535.80.48.00
Tota I :
7-03825
#778087RT UTILITY REFUND
#778087RT Utility refund due to
411.000.233.000
Total
16821
INV 16821 - EDMONDS 50% NARC £
50% NARC SGT - 3RD OTR 2020
001.000.41.521.10.41.50
7.2.a
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Packet Pg. 110
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10/22/2020 7:36:19AM
Voucher List
City of Edmonds
7.2.a
Page: 10
Bank code :
Voucher
usbank
Date Vendor
Invoice PO #
Description/Account
Amoun
244549
10/22/2020 019215 019215 CITY OF LYNNWOOD
(Continued)
Total :
20,704.0E
244550
10/22/2020 069892 COLUMBIA FORD INC
3-1-2305
NEW 2020 FORD RANGER SC 4X4
2020 Ford R1 F Ranger SC 4X4
511.100.77.594.48.64.00
28,140.0(
8.4% Sales Tax
511.100.77.594.48.64.00
2,363.7E
Total :
30,503.7E
244551
10/22/2020 078107 COURTIER, KATHY
2005659.009
REFUND: CLASS CANCELLATION
REFUND: CLASS CANCELLATION-L
001.000.239.200
125.0(
Tota I :
125.0(
244552
10/22/2020 075648 COVICH-WILLIAMS CO INC
0332979-IN
UNIT 66 - PARTS/ INNER AIR ELEMI
UNIT 66 - PARTS/ INNER AIR ELEMI
511.000.77.548.68.31.10
37.6E
10.4% Sales Tax
511.000.77.548.68.31.10
3.9,
Total:
41.6(
244553
10/22/2020 060914 CUMMINS NORTHWEST LLC
15-75640
UNIT 120 - PARTS
UNIT 120 - PARTS
511.000.77.548.68.31.10
158.9z
10.4% Sales Tax
511.000.77.548.68.31.10
16.5:
Tota I :
175.4 ,
244554
10/22/2020 069529 D & G BACKHOE INC
E7JA.Pmt 4
E7JA.PMT 4 THRU 9/30/20
E7JA.Pmt 4 thru 9/30/20
421.000.74.594.34.65.10
99,972.0E
E7JA.Ret 4
421.000.223.400
-4,527.7<
Total:
95,444.3°
244555
10/22/2020 006200 DAILY JOURNAL OF COMMERCE
3362036
LEGALAD FOR TOURISM PROMOT
Legal ad for Tourism Promotion RFP
Page: 10
Packet Pg. 111
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244555 10/22/2020 006200 DAILY JOURNAL OF COMMERCE
244556 10/22/2020 072174 DEMIERO JAZZ FESTIVAL
244557 10/22/2020 006626 DEPT OF ECOLOGY
244558 10/22/2020 064531 DINES, JEANNIE
244559 10/22/2020 007675 EDMONDS AUTO PARTS
244560 10/22/2020 076610 EDMONDS HERO HARDWARE
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
001.000.61.558.70.41.40
Total
TPA DEMIERO JAZZ
TPA DEMIERO JAZZ FESTIVAL
TPA DEMIERO JAZZ FESTIVAL
123.000.64.573.20.41.00
Total
21-WAR045513-1
STORMWATER PERMIT 2021-WAR(
STORMWATER PERMIT 2021-WAR(
422.000.72.531.90.41.50
Total
20-4035
COUNCIL MEETING MINUTES 9/10,
council meeting minutes 9/10, 9/15, 8
001.000.25.514.30.41.00
Total
1-110711
WWTP: PO 422 JHN NON -CHLORIN
PO 422 JHN NON -CH LORINATATE
423.000.76.535.80.31.00
10.4% Sales Tax
423.000.76.535.80.31.00
Total
1819
PM SUPPLIES: NUTS, TRASH BAG:
PM SUPPLIES: NUTS, TRASH BAGc
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
1827
PUBLIC WORKS - PARTS/ DRINKIN,
PUBLIC WORKS - PARTS/ DRINKIN,
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
1838
PM SUPPLIES: CLEANERS
7.2.a
Page: 11
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Packet Pg. 112
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244560 10/22/2020 076610 EDMONDS HERO HARDWARE (Continued)
1839
1840
1841
1844
HF-1-if
244561 10/22/2020 008705 EDMONDS WATER DIVISION 1-00025
1-00575
PO # Description/Account
PM SUPPLIES: CLEANERS
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PM SUPPLIES: TAPE
PM SUPPLIES: TAPE
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PUBLIC SAFETY - SUPPLIES/ NON
PUBLIC SAFETY - SUPPLIES/ NON
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
PM SUPPLIES: SPRAY PAINT
PM SUPPLIES: SPRAY PAINT
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
PM SUPPLIES: NUTS, BOLTS, SCRE
PM SUPPLIES: NUTS, BOLTS, SCRE
001.000.64.576.80.31.00
10.4% Sales Tax
001.000.64.576.80.31.00
F.A.C. RM 207 - TEXTURE SPRAY
F.A.C. RM 207 - TEXTURE SPRAY
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
Total
WILLOW CREEK HATCHERY/ METI
WILLOW CREEK HATCHERY WATE
001.000.64.576.80.47.00
OLYMPIC BEACH SPRINKLER / ME-
7.2.a
Page: 12
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Packet Pg. 113
7.2.a
vchlist Voucher List Page: 13
10/22/2020 7:36:19AM City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
PO # Description/Account
a�
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244561 10/22/2020 008705 EDMONDS WATER DIVISION (Continued)
0
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OLYMPIC BEACH SPRINKLER / ME-
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533.5( u
1-00655
LIFT STATION #7 71 W DAYTON ST
L
LIFT STATION #7 71 W DAYTON ST
423.000.75.535.80.47.10
52.8E
1-00825
BRACKETT'S LANDING RESTROON
BRACKETT'S LANDING RESTROON
001.000.64.576.80.47.00
1,901.5E
1-00875
SPRINKLER 21 MAIN ST/ METER 11
c
SPRINKLER 21 MAIN ST / METER 11
°)
001.000.64.576.80.47.00
66.5z
1-00925
LIFT STATION #8 107 RAILROAD AV
LIFT STATION #8 107 RAILROAD AV
o
423.000.75.535.80.47.10
52.8E
1-01950
LIFT STATION #1 450 SUNSET AVE,
a
LIFT STATION #1 450 SUNSET AVE,
E
423.000.75.535.80.47.10
57.4' 'i
1-02125
SUNSET & CASPER SPRINKLER/ M
U
SUNSET & CASPER SPRINKLER/ M
o
001.000.64.576.80.47.00
148.4E
1-03710
SPRINKLER 290 MAIN ST/ METER'
o
SPRINKLER 290 MAIN ST/ METER'
a
a
001.000.64.576.80.47.00
71.0� Q
1-03900
SPRINKLER 290 DAYTON ST / MET[
c
SPRINKLER 290 DAYTON ST / MET[
N
001.000.64.576.80.47.00
134.8, N
1-03950
OLD PUBLIC WORKS (NORTH) 200
OLD PUBLIC WORKS 200 DAYTON
421.000.74.534.80.47.00
899.21 .E
1-05125
SPRINKLER 101 2ND AVE N / METE
fd
SPRINKLER 101 2ND AVE N / METE
};
001.000.64.576.80.47.00
71.0� y
1-05285
SPRINKLER 102 W DAYTON ST / MI
E
SPRINKLER 102 W DAYTON ST / MI
001.000.64.576.80.47.00
89.3(
Q
Page: 13
Packet Pg. 114
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244561 10/22/2020 008705 EDMONDS WATER DIVISION
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
1-05340
SPRINKLER 190 DAYTON ST / MET[
SPRINKLER 190 DAYTON ST / MET[
001.000.64.576.80.47.00
1-05350
OLD PUBLIC WORKS (SOUTH) 200
OLD PUBLIC WORKS (SOUTH) 200
421.000.74.534.80.47.00
1-05650
CITY PARK SPRINKLER/ METER 71.
CITY PARK SPRINKLER/ METER 71.
001.000.64.576.80.47.00
1-05675
CITY PARK MAINTENANCE SHOP /
CITY PARK MAINTENANCE SHOP /
001.000.64.576.80.47.00
1-05700
SPRINKLER @ 3RD/PINE / METER
SPRINKLER @ 3RD/PINE / METER
001.000.64.576.80.47.00
1-05705
LIFT STATION #6 100 PINE ST / MEl
LIFT STATION #6 100 PINE ST / MEl
423.000.75.535.80.47.10
1-09650
SPRINKLER 350 MAIN ST/ METER i
SPRINKLER 350 MAIN ST / METER i
001.000.64.576.80.47.00
1-09800
SPRINKLER 390 DAYTON ST / MET[
SPRINKLER 390 DAYTON ST / MET[
001.000.64.576.80.47.00
1-10778
FOUNTAIN 490 MAIN ST/METER 75,
FOUNTAIN 490 MAIN ST/METER 75,
001.000.64.576.80.47.00
1-10780
SPRINKLER 500 MAIN ST / METER!
SPRINKLER 500 MAIN ST / METER
001.000.64.576.80.47.00
1-13975
CITY HALL 121 5TH AVE N / METER
CITY HALL 121 5TH AVE N / METER
001.000.66.518.30.47.00
1-16130
SPRINKLER 439 5TH AVE S / METEI
SPRINKLER 439 5TH AVE S / METEI
7.2.a
Page: 14
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Page: 14
Packet Pg. 115
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244561 10/22/2020 008705 EDMONDS WATER DIVISION (Continued)
1-16300
1-16420
1-16450
1-16630
1-17475
1-19950
1-36255
244562 10/22/2020 008812 ELECTRONIC BUSINESS MACHINES AR176444
AR176452
PO # Description/Account
001.000.64.576.80.47.00
SPRINKLER 500 DAYTON ST / METE
SPRINKLER 500 DAYTON ST / METE
001.000.64.576.80.47.00
LOG CABIN SPRINKLER / METER 6''
LOG CABIN SPRINKLER / METER 6'
001.000.64.576.80.47.00
CENTENNIAL PLAZA SPRINKLER 1
CENTENNIAL PLAZA SPRINKLER 1
001.000.64.576.80.47.00
SPRINKLER 575 MAIN ST/ METER'
SPRINKLER 575 MAIN ST / METER
001.000.64.576.80.47.00
SPRINKLER 590 DAYTON ST / METE
SPRINKLER 590 DAYTON ST / MET[
001.000.64.576.80.47.00
PINE STREET PLAYFIELD / METER
PINE STREET PLAYFIELD / METER
001.000.64.576.80.47.00
SPRINKLER 1141 9TH AVE S / METE
SPRINKLER 1141 9TH AVE S / METE
001.000.64.576.80.47.00
Total
DEV SVCS COPIER MONTHLY COP
Dev Svs Coper SN3AP01472-
001.000.62.524.10.45.00
10.4% Sales Tax
001.000.62.524.10.45.00
ENG. COPIES THRU 10/03/20
Eng. Copies thru 10/03/20
001.000.67.518.21.45.00
10.4% Sales Tax
001.000.67.518.21.45.00
7.2.a
Page: 15
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Page: 15
Packet Pg. 116
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
244562 10/22/2020 008812 008812 ELECTRONIC BUSINESS MACHINE (Continued)
244563 10/22/2020 078095 ELIZABETH SHARPE PUBLICATIONS WOTS CONTEST
244564 10/22/2020 070515 EMERALD CITY HARLEY-DAVIDSON 317175
244565 10/22/2020 078108 ESTATE OF JAMES JOHNSON
244566 10/22/2020 009350 EVERETT DAILY HERALD
244567 10/22/2020 009815 FERGUSON ENTERPRISES INC
2-05100
Description/Account
Total
WOTS WRITING CONTEST AWARD
WOTS WRITING CONTEST AWARD
117.100.64.573.20.41.00
Total
UNIT 928 - CLUTCH PARTS & POLIC
UNIT 928 - CLUTCH PARTS & POLIC
511.000.77.548.68.31.10
Total
#20-227120 UTILITY REFUND
#20-227120 Utility refund due to
411.000.233.000
Total
EDH910726 CITY ORDINANCE 4196
city ordinance 4196
001.000.62.558.60.41.40
EDH910802 LEGAL AD FOR TOURISM PROMOT
Legal ad for Tourism Promotion RFP
001.000.61.558.70.41.40
Total
0905969 WATER - METER BOX
WATER - METER BOX
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
0905969-1 WATER - SUPPLIES/ METER BOX
WATER - SUPPLIES/ METER BOX
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
0905969-2 WATER - SUPPLIES
WATER - SUPPLIES
7.2.a
Page: 16
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Page: 16
Packet Pg. 117
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice
PO # Description/Account
244567
10/22/2020 009815 FERGUSON ENTERPRISES INC
(Continued)
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
0905969-3
WATER - SUPPLIES/ REBAR & POU
WATER - SUPPLIES/ REBAR & POU
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
0917994
WATER - PARTS/ 2" OMNI REPL
WATER - PARTS/ 2" OMNI REPL
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
0923564
WATER - PARTS (DOUBLE BILLED)
WATER - PARTS (DOUBLE BILLED)
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
CM124781
WATER - PARTS (DOUBLE BILLED)
WATER - PARTS (DOUBLE BILLED)
421.000.74.534.80.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
Tota I :
244568
10/22/2020 078112 FRANCIS & KIMBERLY VOTRY
8-37025
#778085RT UTILITY REFUND
#778085RT Utility refund due to
411.000.233.000
Total
244569
10/22/2020 073821 GEODESIGN INC
182440
EOCA.SERVICES THRU 10/3/20
EOCA.Services thru 10/3/20
112.000.68.542.30.41.00
EOCA.Services thru 10/3/20
125.000.68.542.30.41.00
7.2.a
Page: 17
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Page: 17
Packet Pg. 118
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244569 10/22/2020 073821 GEODESIGN INC (Continued)
244570 10/22/2020 012560 HACH COMPANY 12152655
244571 10/22/2020 078094 HALFORD JR, CARL D WOTS CONTEST
244572 10/22/2020 012900 HARRIS FORD INC
PO # Description/Account
EOCA.Services thru 10/3/20
126.000.68.542.30.41.00
Total ;
WWTP: PO 404 SPEC COLOR STD,
PO 404 SPEC COLOR STD, DPD Cl
423.000.76.535.80.31.00
10.4% Sales Tax
423.000.76.535.80.31.00
Total
WOTS WRITING CONTEST AWARD
WOTS WRITING CONTEST AWARD
117.100.64.573.20.41.00
Total
198416 UNIT 681 PARTS
UNIT 681 PARTS
511.000.77.548.68.31.10
10.5% Sales Tax
511.000.77.548.68.31.10
198462 UNIT 435 - PARTS
UNIT 435 - PARTS
511.000.77.548.68.31.10
10.5% Sales Tax
511.000.77.548.68.31.10
198484 UNIT 872 - PARTS/ TOUCH UP PAIN
UNIT 872 - PARTS/ TOUCH UP PAIN
511.000.77.548.68.31.10
Freight
511.000.77.548.68.31.10
10.5% Sales Tax
511.000.77.548.68.31.10
Total
7.2.a
Page: 18
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Page: 18
Packet Pg. 119
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
7.2.a
Page: 19
a�
L
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Bank code :
usbank
c
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Voucher
Date Vendor
Invoice PO #
Description/Account
Amoun N
244573
10/22/2020 061013
HONEY BUCKET
0551735651
FLEET - COVID ADDITIONAL HONE'
0
m
FLEET - COVID ADDITIONAL HONE'
511.000.77.548.68.49.00
131.6E u
Total:
131.6E •`
244574
10/22/2020 060165
HWA GEOSCIENCES INC
30939
175TH ST. SW SLOPE.SERVICES T
N
175th St. SW Slope.Services thru 9/3
422.000.72.531.90.41.20
420.0( v
Total :
420.0(
m
244575
10/22/2020 073548
INDOFF INCORPORATED
3411245
COPY PAPER AND CORRECTION T,
Copy paper - 6 cs and Correction tape
M
001.000.31.514.23.31.00
284.7,
10.4% Sales Tax
—
001.000.31.514.23.31.00
29.6-
Total:
314.31 a
244576
10/22/2020 014940
INTERSTATE BATTERY SYSTEMS
1905701057757
INV 1905701057757 - EDMONDS PE
E
1.5V AA BATTERIES 24/PK
fd
U
001.000.41.521.22.31.00
48.2( —
1.5 V AAA BATTERIES 24/PK
001.000.41.521.22.31.00
Ta
48.2( o
10.4% Sales Tax
a
001.000.41.521.22.31.00
10.0� Q
Total :
106.4; .r
0
244577
10/22/2020 069366
ISSAQUAH HONDA KUBOTA
247541
CEMETERY EQUIPMENT MAINT PA
N
CEMETERY EQUIPMENT MAINT PA
N
130.000.64.536.50.31.00
200.4z c
10.4% Sales Tax
130.000.64.536.50.31.00
20.8E 'M
Total:
221.Z Z
244578
10/22/2020 078113
JEFFREY & AKEMI MARK
5-07575
#20-103956 UTILITY REFUND
(D
#20-103956 Utility refund
E
t
411.000.233.000
452.9z
Q
Page: 19
Packet Pg. 120
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244578 10/22/2020 078113 078113 JEFFREY & AKEMI MARR
244579 10/22/2020 078120 JOHNSON, STEPHEN E
244580 10/22/2020 077707 JUDHA OF LION LANDSCAPING
244581 10/22/2020 075265 KBA INC
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
Total
10212020refund
REFUND HOLIDAY MARKET APPLIC
Refund of Holiday Market application
001.000.347.93.000.00
Total
3603
WWTP: FINAL 10% PAYMT FOR CO
FINAL 10% PAYMT FOR CONCRETE
423.000.76.535.80.48.00
10.4% Sales Tax
423.000.76.535.80.48.00
Total
3005474
EOCA.SERVICES THRU 8/31/20
EOCA.Services thru 8/31/20
112.000.68.542.30.41.00
EOCA.Services thru 8/31/20
125.000.68.542.30.41.00
EOCA.Services thru 8/31/20
126.000.68.542.30.41.00
3005569
EOCA.SERVICES THRU 9/30/20
EOCA.Services thru 9/30/20
112.000.68.542.30.41.00
EOCA.Services thru 9/30/20
125.000.68.542.30.41.00
EOCA.Services thru 9/30/20
126.000.68.542.30.41.00
3005575
E7MA.SERVICES THRU 9/30/20
E7MA.Services thru 9/30/20
332.000.64.594.76.41.00
E7MA.Services thru 9/30/20
126.000.64.594.76.41.00
E7MA.Services thru 9/30/20
125.000.64.594.76.41.00
7.2.a
Page: 20
W
L
3
c
�a
Amoun y
0
452.9' 0
U
d
L_
185.0(
185.0(
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1,250.0( c
130.0( -a
1,380.0(
0
L
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3,476.9( a
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3,467.7E
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391.8E Q
390.8f N
N
294.7; c
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9,464.2E 'M
5,333.2( c
W
E
8,013.4f
co
Q
Page: 20
Packet Pg. 121
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice PO #
244581 10/22/2020 075265 075265 KBA INC (Continued)
244582 10/22/2020 072650 KCDA PURCHASING COOPERATIVE 300511741
244583 10/22/2020 066489 KENT D BRUCE CO LLC
244584 10/22/2020 017135 LANDAU ASSOCIATES INC
244585 10/22/2020 075016 LEMAY MOBILE SHREDDING
Description/Account
Total ;
INV 300511741 - CUST 100828 - EDI
WHITE COPY PAPER - 10 CS
001.000.41.521.10.31.00
HANDLING FEE
001.000.41.521.10.31.00
10.4% Sales Tax
001.000.41.521.10.31.00
Total
7313 E182PO - BUCKET SEAT
E182PO - BUCKET SEAT
511.100.77.594.48.64.00
Freight
511.100.77.594.48.64.00
10.4% Sales Tax
511.100.77.594.48.64.00
45382
4674804
244586 10/22/2020 075159 LIFE INSURANCE CO OF NO AMER November Cigna
244587 10/22/2020 073603 LIGHTHOUSE LAW GROUP PLLC Oct-2020
Total :
TO 20-031ORIAN WOODS SITE INr
TO 20-03.1-orian Woods Site Inspecti,
422.000.72.531.90.41.20
Total
LEMAY SHREDDING OCT 2020
LEMAY SHREDDING OCT 2020
001.000.23.512.50.49.00
Total
NOVEMBER CIGNA PREMIUMS
November Cigna Premiums
811.000.231.550
Total
10-2020 LEGALS FEES
10-2020 Legal fees
7.2.a
Page: 21
Page: 21
Packet Pg. 122
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code :
usbank
Voucher
Date Vendor
Invoice PO #
Description/Account
244587
10/22/2020 073603 LIGHTHOUSE LAW GROUP PLLC
(Continued)
001.000.36.515.31.41.00
Tota I :
244588
10/22/2020 074234 MACPHERSON, JENA
WOTS CONTEST
WOTS WRITING CONTEST AWARD
WOTS WRITING CONTEST AWARD
117.100.64.573.20.41.00
Total
244589
10/22/2020 078091 MAHONEY, MARGARET R
WOTS CONTEST
WOTS WRITING CONTEST AWARD
WOTS WRITING CONTEST AWARD
117.100.64.573.20.41.00
Tota I :
244590
10/22/2020 075716 MALLORY PAINT STORE INC
E0128989
PUBLIC WORKS - PAINT & SUPPLIE
PUBLIC WORKS - PAINT & SUPPLIE
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
E0129523
CITY HALL - PAINT & SUPPLIES
CITY HALL - PAINT & SUPPLIES
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
E0129619
F.A.C. - PAINT SUPPLIES
F.A.C. - PAINT SUPPLIES
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
E0129626
F.A.C. - PAINT
F.A.C. - PAINT
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
Total
7.2.a
Page: 22
aD
L
3
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Amoun y
0
a
aD
49,883.0( 'D
49,883.0E m
L_
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75.0(
75.0(
m
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100.0(
0
L
�a
113.5, a
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Page: 22
Packet Pg. 123
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date Vendor
Invoice PO #
Description/Account
244591
10/22/2020 067235 MARYS TOWING INC
90142
INV 90142 - EDMONDS PD - CS 20-:
TOW WHITE TOYOTA- CS 20-2400
001.000.41.521.22.41.00
10.4% Sales Tax
001.000.41.521.22.41.00
Tota I :
244592
10/22/2020 078106 MORENO, PHILIP
BLD2020-1084
REFUND OF MBP PERMIT FEES
BLD2020-1084 Moreno-
001.000.257.620
Total
244593
10/22/2020 069923 MOTION INDUSTRIES INC
WA33-829828
WWTP: PO 418 1/2 HP MOTOR
PO 418 1/2 HP MOTOR
423.000.76.535.80.48.00
10.4% Sales Tax
423.000.76.535.80.48.00
Total
244594
10/22/2020 064570 NATIONAL SAFETY INC
0594466-IN
SEWER - GLOVES
SEWER - GLOVES
423.000.75.535.80.31.00
10.4% Sales Tax
423.000.75.535.80.31.00
0594774-IN
SEWER - GLOVES
SEWER - GLOVES
423.000.75.535.80.31.00
10.4% Sales Tax
423.000.75.535.80.31.00
Tota I :
244595
10/22/2020 024302 NELSON PETROLEUM
0743050-IN
FLEET - FILTERS
FLEET - FILTERS
511.000.77.548.68.34.40
10.4% Sales Tax
511.000.77.548.68.34.40
7.2.a
Page: 23
Page: 23
Packet Pg. 124
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
244595
10/22/2020 024302 NELSON PETROLEUM
(Continued)
0743177-IN
UNIT 120 - PARTS/ FLUID
UNIT 120 - PARTS/ FLUID
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.31.10
Tota I :
244596
10/22/2020 077191 OGLETREE, DEAKINS, NASH, SMOAK
90296717
INV 90296717 CLIENT MATTER 077:
IA INVESTIGATION FEES
001.000.41.521.10.41.00
IA INVESTIGATION EXPENSES
001.000.41.521.10.41.00
Tota I :
244597
10/22/2020 077808 OSBORN CONSULTING INC
5571
EOFB.SERVICES THRU 9/30/20
EOFB.Services thru 9/30/20
422.000.72.594.31.41.00
Total
244598
10/22/2020 002203 OWEN EQUIPMENT COMPANY
00099550
2020 ELGIN CROSSWIND
2020 Elgin Crosswind, E179SD
511.100.77.594.48.64.00
10.3% Sales Tax
511.100.77.594.48.64.00
Total
244599
10/22/2020 075735 PACIFIC SECURITY
33440
SEPT 2020 SECURITY
SEPT 2020 SECURITY
001.000.23.512.50.41.00
Total
244600
10/22/2020 027060 PACIFIC TOPSOILS
18-T1128910
STORM DUMP - STUMP/ TREE GRC
STORM DUMP - STUMP/ TREE GRC
422.000.72.531.10.49.00
Tota I :
7.2.a
Page: 24
aD
L
3
c
�a
Amoun N
0
a
m
U
m
194.1E
20.1E
218.2f
v
m
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3,421.7° o
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26,448.8i U
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3,976.0(
3,976.0(
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a�
48.0( E
48.0( um
Q
Page: 24
Packet Pg. 125
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
7.2.a
Page: 25
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
a�
L
3
c
�a
Amoun N
244601
10/22/2020 069873
PAPE MACHINERY INC
12272483
UNIT 138 - PARTS/ DUST SHEILD
0
m
UNIT 138 - PARTS/ DUST SHEILD
511.000.77.548.68.31.10
2.3z u
Freight
L
511.000.77.548.68.31.10
8.8E
10.4% Sales Tax
Y
511.000.77.548.68.31.10
1.1(
12279847
UNIT 138 - PARTS/ SOCKET HEAD
v
UNIT 138 - PARTS/ SOCKET HEAD
511.000.77.548.68.31.10
3.4� c
Freight
511.000.77.548.68.31.10
13.4<
10.4% Sales Tax
511.000.77.548.68.31.10
1.7E o
Total:
L
31.0E
a
244602
10/22/2020 065787
PATRIOT DIAMOND INC
A11490
WATER - CONCRETE & ASPHALT B
WATER - CONCRETE & ASPHALT B
421.000.74.534.80.31.00
300.0( u
Total:
300.0( o
244603
10/22/2020 078111
PETER BERKEY & AMANDA KARR
4-35825
#777214RT UTILITY REFUND
Ta
0
#777214RT Utility refund due to
a
411.000.233.000
96.51' Q
Total:
96.): "
0
N
244604
10/22/2020 028860
PLATT ELECTRIC SUPPLY
OV03401
WWTP: PO 415 ILS SK-4 CU MEC (
c14
PO 415 ILS SK-4 CU MEC (R)10-6 (
c
423.000.76.535.80.48.00
56.9z
10.4% Sales Tax
N
E
423.000.76.535.80.48.00
5.9, .m
Total:
62.8E
c
244605
10/22/2020 029117
PORT OF EDMONDS
03870
PORT RIGHT-OF-WAY LEASE FOR
PORT RIGHT-OF-WAY LEASE FOR
t
422.000.72.531.90.41.50
3,662.8f
Q
Page: 25
Packet Pg. 126
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244605 10/22/2020 029117 029117 PORT OF EDMONDS
244606 10/22/2020 078114 REDWOOD LLC
244607 10/22/2020 062657 REGIONAL DISPOSAL COMPANY
Voucher List
City of Edmonds
Invoice
(Continued)
4-40191
54058
244608 10/22/2020 075211 ROCKLER WOODWORKING & HARDWAI 7509743
244609 10/22/2020 066964 SEATTLE AUTOMOTIVE DIST INC
244610 10/22/2020 063306 SHERWIN-WILLIAMS
S5-5792535
1375-7
PO # Description/Account
Total
#20-371-BS UTILITY REFUND
#20-371-BS Utility refund due to
411.000.233.000
Total
E7MA.CONTAMINATED SOIL REMO'
E7MA.Contaminated Soil Removal
332.000.64.594.76.41.00
E7MA.Contaminated Soil Removal
126.000.64.594.76.41.00
E7MA.Contaminated Soil Removal
125.000.64.594.76.41.00
Total
PUBLIC SAFETY - FLUSHTRIM
PUBLIC SAFETY - FLUSHTRIM
001.000.66.518.30.31.00
Sales Tax
001.000.66.518.30.31.00
Total
UNIT 527 - PARTS/ SPARK PLUG & I
UNIT 527 - PARTS/ SPARK PLUG
511.000.77.548.68.31.10
FLEET - SHOP PARTS
511.000.77.548.68.34.40
10.4% Sales Tax
511.000.77.548.68.31.10
10.4% Sales Tax
511.000.77.548.68.34.40
Total
F.A.C. - PAINT & SUPPLIES
F.A.C. - PAINT & SUPPLIES
7.2.a
Page: 26
aD
L
3
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Amoun y
0
3,662.81 0
U
d
L_
169.7,
169.7:
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8,217.7, c
4,633.61 -a
c
�a
6,950.4E _
19,801.8E
�a
a
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45.4,
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U
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Page: 26
Packet Pg. 127
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
7.2.a
Page: 27
Bank code :
Voucher
usbank
Date Vendor
Invoice PO #
Description/Account
Amoun
244610
10/22/2020 063306 SHERWIN-WILLIAMS
(Continued)
001.000.66.518.30.31.00
167.6£
10.4% Sales Tax
001.000.66.518.30.31.00
17.41
Total:
185.1,
244611
10/22/2020 071655 SHI INTERNATIONAL CORP
B12433041
SEPT-2020 CLOUD SERVICE CHAR
Sept-2020 Cloud Service Charges
512.000.31.518.88.41.00
574.4z
10.4% Sales Tax
512.000.31.518.88.41.00
59.7z
Tota I :
634.1 f
244612
10/22/2020 068132 SHORELINE CONSTRUCTION CO
EBFC.Pmt 2
EBFC.PMT 2 THRU 9/30/20
EBFC.Pmt 2 thru 9/30/20
422.000.72.594.31.65.20
38,898.0(
EBFC.Ret 2
422.000.223.400
-1,944.9(
Total :
36,953.1(
244613
10/22/2020 036950 SIX ROBBLEES INC
14-405707
UNIT 112 - TOPWIND JACK & SAFE"
UNIT 112 - TOPWIND JACK & SAFE'
511.000.77.548.68.31.10
155.51
10.4% Sales Tax
511.000.77.548.68.31.10
16.1 £
Total :
171.7;
244614
10/22/2020 036955 SKY NURSERY
T-1662119
PM: FLOWER PROGRAM PLANTS
PM: FLOWER PROGRAM PLANTS
001.000.64.576.81.31.00
76.8(
10.2% Sales Tax
001.000.64.576.81.31.00
7.8<
Total :
84.6:
244615
10/22/2020 078096 SMITH, CELIA M
WOTS CONTEST
WOTS WRITING CONTEST AWARD
WOTS WRITING CONTEST AWARD
Page: 27
Packet Pg. 128
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244615 10/22/2020 078096 SMITH, CELIA M
244616 10/22/2020 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
117.100.64.573.20.41.00
Total
200398956
FIRE STATION #16 8429 196TH ST
FIRE STATION #16 8429 196TH ST ;
001.000.66.518.30.47.00
200496834
LIFT STATION #10 17526 TALBOT R
LIFT STATION #10 17526 TALBOT R
423.000.75.535.80.47.10
200611317
LIFT STATION #9 19300 80TH AVE V
LIFT STATION #9 19300 80TH AVE V
423.000.75.535.80.47.10
200650851
CITY PARK RESTROOMS
CITY PARK RESTROOMS
001.000.64.576.80.47.00
200651644
PARK MAINTENANCE SHOP
PARK MAINTENANCE SHOP
001.000.64.576.80.47.00
200723021
TRAFFIC LIGHT 961 PUGET DR / MI
TRAFFIC LIGHT 961 PUGET DR / MI
111.000.68.542.64.47.00
201184538
HICKMAN PARK
HICKMAN PARK
001.000.64.576.80.47.00
201383270
CITY PARK GAZEBO
CITY PARK GAZEBO
001.000.64.576.80.47.00
201431236
PEDEST CAUTION LIGHT 9110 OILY
PEDEST CAUTION LIGHT 9110 OILY
111.000.68.542.64.47.00
201431244
PEDEST CAUTION LIGHT 9301 PUC
PEDEST CAUTION LIGHT 9301 PUC
111.000.68.542.64.47.00
201441755
TRAFFIC LIGHT 21531 HWY 99 / ME
TRAFFIC LIGHT 21531 HWY 99 / ME
7.2.a
Page: 28
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L_
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Page: 28
Packet Pg. 129
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244616 10/22/2020 037375 SNO CO PUD NO 1
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
111.000.68.542.63.47.00
201453057
CIVIC CENTER PLAYFIELD LIGHTS
CIVIC CENTER PLAYFIELD LIGHTS
001.000.64.576.80.47.00
201551744
SNO-ISLE LIBRARY 650 MAIN ST / �
SNO-ISLE LIBRARY 650 MAIN ST / �
001.000.66.518.30.47.00
201790003
ALDERWOOD INTERIE 6130 168TH
ALDERWOOD INTERIE 6130 168TH
421.000.74.534.80.47.00
201942489
PUBLIC WORKS OMC 7110 210TH ;
PUBLIC WORKS OMC 7110 210TH ;
001.000.65.518.20.47.00
PUBLIC WORKS OMC 7110 210TH ;
111.000.68.542.90.47.00
PUBLIC WORKS OMC 7110 210TH ;
421.000.74.534.80.47.00
PUBLIC WORKS OMC 7110 210TH ;
423.000.75.535.80.47.10
PUBLIC WORKS OMC 7110 210TH ;
511.000.77.548.68.47.00
PUBLIC WORKS OMC 7110 210TH ;
422.000.72.531.90.47.00
202114484
CITY PARK S RESTROOMS & SHEL
CITY PARK S RESTROOMS & SHEL
001.000.64.576.80.47.00
202250627
9TH/GASPER LANDSCAPED BED
9TH/GASPER LANDSCAPED BED
001.000.64.576.80.47.00
202289450
TRAFFIC LIGHT 21931 HWY 99 / ME
TRAFFIC LIGHT 21931 HWY 99 / ME
111.000.68.542.64.47.00
202291662
CIVIC CENTER & FIRE STATION #1,
CIVIC CENTER & FIRE STATION #1,
001.000.66.518.30.47.00
7.2.a
Page: 29
aD
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0
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Page: 29
Packet Pg. 130
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244616 10/22/2020 037375 SNO CO PUD NO 1
244617 10/22/2020 075292 SNOHOMISH CO AUDITOR'S OFFICE
244618 10/22/2020 006630 SNOHOMISH COUNTY
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
202439246
CITY HALL 121 5TH AVE N / METER
CITY HALL 121 5TH AVE N / METER
001.000.66.518.30.47.00
202540647
SIERRA PARK IRRIGATION 8100 191
SIERRA PARK IRRIGATION 8100 191
001.000.64.576.80.47.00
203652151
FIVE CORNERS RESERVOIR 85191
FIVE CORNERS RESERVOIR 85191
421.000.74.534.80.47.00
204425847
LIFT STATION #2 702 MELODY LN /
LIFT STATION #2 702 MELODY LN /
423.000.75.535.80.47.10
205184385
LIFT STATION #5 432 3RD AVE S / N
LIFT STATION #5 432 3RD AVE S / N
423.000.75.535.80.47.10
220216386
PEDEST CAUTION LIGHTS 8410 MF
PEDEST CAUTION LIGHTS 8410 MF
111.000.68.542.64.47.00
220547574
TRAFFIC LIGHT SR104 @ 236TH S1
TRAFFIC LIGHT SR104 @ 236TH S1
111.000.68.542.63.47.00
221732084
VETERANS PLAZA METER 1000597
VETERANS PLAZA METER 1000597
001.000.64.576.80.47.00
222704280
WWTP: 9/7-10/14/20 METER 10001�
9/7-10/14/20 200 2ND AVE S / METE
423.000.76.535.80.47.61
Total
Berger, Robert
OVERFLOW/FLOODING HOLD HAR
overflow/flooding hold harmeless
001.000.25.514.30.49.00
Total
77818
PARKS MAINT 5005 DUMP FEES
7.2.a
Page: 30
a�
L
3
c
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Amoun N
0
a
m
U
m
1,747.6E
N
17.7z a0i
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d
54.7,
0
L
23.4E a
E
147.9z u
4-
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a
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114.9E c
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25,675.6z c
37,333.8(
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2
U
105.5(
105.5( E
t
U
co
Q
Page: 30
Packet Pg. 131
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
7.2.a
Page: 31
Bank code :
Voucher
usbank
Date Vendor
Invoice PO #
Description/Account
Amoun
244618
10/22/2020 006630 SNOHOMISH COUNTY
(Continued)
PARKS MAINT DUMP FEES
001.000.64.576.80.47.00
903.0(
ILLEGAL DUMP FEES
422.000.72.531.10.49.00
20.0(
Total:
923.0(
244619
10/22/2020 038300 SOUND DISPOSAL CO
1030
WWTP: 9/2020 ROLLOFF ASH DISF
9/2020 Rolloff Ash disposal & taxes
423.000.76.535.80.47.65
3,293.6E
Total :
3,293.6F
244620
10/22/2020 040917 TACOMA SCREW PRODUCTS INC
18288969
SEWER - MEASURING WHEEL
SEWER - MEASURING WHEEL
423.000.75.535.80.31.00
188.6E
10.4% Sales Tax
423.000.75.535.80.31.00
19.6,
Total :
208.2
244621
10/22/2020 078093 TAKACS, SUSAN S
WOTS CONTEST
WOTS WRITING CONTEST AWARD
WOTS WRITING CONTEST AWARD
117.100.64.573.20.41.00
100.0(
Total :
100.0(
244622
10/22/2020 038315 THYSSENKRUPP ELEVATOR
5001373414
PUBLIC SAFETY - ELEVATOR MAIN
PUBLIC SAFETY - ELEVATOR MAIN
001.000.66.518.30.41.00
270.0(
10.4% Sales Tax
001.000.66.518.30.41.00
28.0E
Tota I :
298.Of
244623
10/22/2020 069832 TIMEMARK INCORPORATED
117474
TRAFFIC COUNTER SUPPLIES
Traffic Counter Supplies
001.000.67.518.21.49.00
67.3<
Total:
67.1
244624
10/22/2020 077070 UNITED RECYCLING & CONTAINER
112353
STORM - DUMP FEES
Page: 31
Packet Pg. 132
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244624 10/22/2020 077070 UNITED RECYCLING & CONTAINER (Continued)
244625 10/22/2020 064423 USA BLUE BOOK
371656
376227
385861
244626 10/22/2020 044960 UTILITIES UNDERGROUND LOC CTR 0080138
�P1rZ�i[�I3
PO # Description/Account
STORM - DUMP FEES
422.000.72.531.10.49.00
Total :
WWTP: P 406 NITRILE GLOVES ME
PO 406 NITRILE GLOVES MEDIUM/I
423.000.76.535.80.31.00
Freight
423.000.76.535.80.31.00
10.4% Sales Tax
423.000.76.535.80.31.00
WWTP: PARTIAL FRT CREDIT FOR
PARTIAL FRT CREDIT FOR INV 385�
423.000.76.535.80.31.00
WWTP: ADDITIONALL $2.52 SALES
CREDIT INV. 376227 for frt chg cred
423.000.76.535.80.31.00
Total
UTILITIES UNDERGROUND LOCATI
UTILITIES UNDERGROUND LOCATI
421.000.74.534.80.41.00
UTILITIES UNDERGROUND LOCATI
422.000.72.531.90.41.00
UTILITIES UNDERGROUND LOCATI
423.000.75.535.80.41.00
UTILITIES UNDERGROUND LOCATI
UTILITIES UNDERGROUND LOCATI
421.000.74.534.80.41.00
UTILITIES UNDERGROUND LOCATI
422.000.72.531.90.41.00
UTILITIES UNDERGROUND LOCATI
423.000.75.535.80.41.00
Total
7.2.a
Page: 32
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245.8( .L
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Page: 32
Packet Pg. 133
7.2.a
vchlist Voucher List Page: 33
10/22/2020 7:36:19AM City of Edmonds
Bank code :
Voucher
usbank
Date Vendor
Invoice
PO # Description/Account
a�
L
3
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Amoun N
244627
10/22/2020 067865 VERIZON WIRELESS
9864824936
C/A 671247844-00001
0
m
Cell Service Fac-Maint
001.000.66.518.30.42.00
104.1 z u
Cell Service-PD
L
001.000.41.521.10.42.00
320.1(
Cell Service-PW Street/Storm
Y
111.000.68.542.90.42.00
20.2E
Cell Service-PW Street/Storm
U
422.000.72.531.90.42.00
20.2E
Cell Service-PW Water
c
421.000.74.534.80.42.00
20.2E
Cell Service-PW Sewer
c
423.000.75.535.80.42.00
40.5( f°
Cell Service-WWTP
o
423.000.76.535.80.42.00
L
20.2,'
Total:
545.7'
244628
10/22/2020 075155 WALKER MACY LLC
P3282.04-29
CIVIC LANDSCAPE ARCHITECTURE
CIVIC LANDSCAPE ARCHITECTURE
U
126.000.64.594.76.41.00
4"
5,203.2( 0
Total :
5,203.2(
0
244629
10/22/2020 075635 WCP SOLUTIONS
11940300
FAC MAINT - SUPPLIES/ GLOVES
a
FAC MAINT - SUPPLIES/ GLOVES
Q"
Q
001.000.66.518.30.31.00
140.7( .r
10.4% Sales Tax
N
001.000.66.518.30.31.00
14.6: N
11940301
FAC MAINT - SUPPLIES
o
FAC MAINT - SUPPLIES
N
001.000.66.518.30.31.00
43.9( E
10.4% Sales Tax
fd
001.000.66.518.30.31.00
U
4.5 j ;
11948966
FAC MAINT - SUPPLIES/ GLOVES &
FAC MAINT - SUPPLIES/ GLOVES &
aD
E
001.000.66.518.30.31.00
2,700.0( U
10.4% Sales Tax
Q
Page:
33
Packet Pg. 134
vchlist
10/22/2020 7:36:19AM
Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
244629 10/22/2020 075635 WCP SOLUTIONS (Continued)
244630 10/22/2020 073137 WELCH-LANG, CAROLE PROF SERVICES LEAP
244631 10/22/2020 073552 WELCO SALES LLC 7881
7888
244632 10/22/2020 078053 WELLSPRING FAMILY SERVICES Edmonds 2019
PO # Description/Account
001.000.66.518.30.31.00
Total :
PROFESSIONAL SERVICES: DISTR
PROFESSIONAL SERVICES: DISTR
001.000.64.571.22.41.00
Total
UTILITY BILLING - 5,000 PINK & WH
5000 - PINK SHEETS
421.000.74.534.80.31.00
5000 - PINK SHEETS
423.000.75.535.80.31.00
5000 - PINK SHEETS
422.000.72.531.90.31.00
5000 - WHITE SHEETS
421.000.74.534.80.31.00
5000 - WHITE SHEETS
423.000.75.535.80.31.00
5000 - WHITE SHEETS
422.000.72.531.90.31.00
10.4% Sales Tax
421.000.74.534.80.31.00
10.4% Sales Tax
423.000.75.535.80.31.00
10.4% Sales Tax
422.000.72.531.90.31.00
DSD SUPPLIES
250 sets of 2 part Correction Notice
001.000.62.524.10.31.00
10.4% Sales Tax
001.000.62.524.10.31.00
Total
HOUSING AND SUPPLEMENT RELIT
7.2.a
Page: 34
a�
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280.8( -0
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90.0(
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124.2� _
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Page: 34
Packet Pg. 135
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244632 10/22/2020 078053 WELLSPRING FAMILY SERVICES
244633 10/22/2020 075926 WESTERN EXTERMINATOR
244634 10/22/2020 065535 WESTERN FACILITIES SUPPLY
244635 10/22/2020 072634 WHISTLE WORKWEAR
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
HOUSING AND SUPPLEMENT RELIT
142.000.39.518.63.41.00
Total
5673566
PS - BIMONTHLY SERVICE
PS - BIMONTHLY SERVICE
001.000.66.518.30.41.00
10.4% Sales Tax
001.000.66.518.30.41.00
Total
035952
INV 035952 - CUST 0701480 - EDMC
68LINER# 50/CS
001.000.41.521.70.31.00
MIN ORDER CHARGE
001.000.41.521.70.31.00
Freight
001.000.41.521.70.31.00
10.4% Sales Tax
001.000.41.521.70.31.00
Tota I :
535324
PM: WORK WEAR - DEBRA DILL
PM: WORK WEAR - DEBRA DILL
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
535513
PM: WORK WEAR - TONY BOND
PM: WORK WEAR - TONY BOND
001.000.64.576.80.31.00
9.8% Sales Tax
001.000.64.576.80.31.00
535514
PM: WORK WEAR - KIM ARBANASII
PM: WORK WEAR - KIM ARBANASII
001.000.64.576.80.31.00
7.2.a
Page: 35
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Page: 35
Packet Pg. 136
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244635 10/22/2020 072634 WHISTLE WORKWEAR
Voucher List
City of Edmonds
Invoice
(Continued)
244636 10/22/2020 078115 YOU SOK JUNG & STEPHANIE KANG 4-13950
244637 10/22/2020 011900 ZIPLY FIBER
253-011-1177
425-697-6502
425-712-0417
425-712-8251
PO # Description/Account
9.8% Sales Tax
001.000.64.576.80.31.00
Total :
#4244-3548516 UTILITY REFUND
#4244-3548516 Utility refund due to
411.000.233.000
Total
PUBLIC WORKS OMC RADIO LINE
PUBLIC WORKS CIVIC RADIO LINE
001.000.65.518.20.42.00
PUBLIC WORKS CIVIC RADIO LINE
111.000.68.542.90.42.00
PUBLIC WORKS CIVIC RADIO LINE
421.000.74.534.80.42.00
PUBLIC WORKS CIVIC RADIO LINE
423.000.75.535.80.42.00
PUBLIC WORKS CIVIC RADIO LINE
511.000.77.548.68.42.00
PUBLIC WORKS CIVIC RADIO LINE
422.000.72.531.90.42.00
MUSEUM ALARM LINES - 118 5TH P
Museum Alarm Lines - 118 5th Ave N
001.000.66.518.30.42.00
TELEMETRY CIRCUIT LINE
TELEMETRY CIRCUIT LINE
421.000.74.534.80.42.00
TELEMETRY CIRCUIT LINE
423.000.75.535.80.42.00
PUBLIC WORKS CIVIC ALARM, FAX,
PUBLIC WORKS CIVIC FIRE AND IN'
001.000.65.518.20.42.00
PUBLIC WORKS CIVIC FIRE AND IN'
111.000.68.542.90.42.00
7.2.a
Page: 36
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Page: 36
Packet Pg. 137
vchlist
10/22/2020 7:36:19AM
Bank code : usbank
Voucher Date Vendor
244637 10/22/2020 011900 ZIPLY FIBER
109 Vouchers for bank code : usbank
109 Vouchers in this report
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
PUBLIC WORKS OMC FIRE AND IN'
421.000.74.534.80.42.00
PUBLIC WORKS OMC FIRE AND IN'
423.000.75.535.80.42.00
PUBLIC WORKS OMC FIRE AND IN'
511.000.77.548.68.42.00
425-745-4313
CLUBHOUSE ALARM LINES 6801 M
CLUBHOUSE FIRE AND INTRUSION
001.000.66.518.30.42.00
425-775-1344
425-775-1344 RANGER STATION
425-775-1344 RANGER STATION
001.000.64.571.23.42.00
425-775-2455
CIVIC CENTER ALARM LINES 250 5
CIVIC CENTER FIRE AND INTRUSIC
001.000.66.518.30.42.00
425-775-7865
UTILITY BILLING RADIO LINE
UTILITY BILLING RADIO LINE TO FI'
421.000.74.534.80.42.00
425-776-2742
LIFT STATION #7 VG SPECIAL ACC[
LIFT STATION #7 V/G SPECIAL ACC
423.000.75.535.80.42.00
Total
Bank total
Total vouchers
7.2.a
Page: 37
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Page: 37
Packet Pg. 138
7.2.b
vchlist
10/22/2020 10 :27:59AM
Bank code : usbank
Voucher Date Vendor
10202020 10/20/2020 063308 STATE OF WASHINGTON
Voucher List
City of Edmonds
Invoice
PO # Description/Account
01042018-18
1 DAY JURY SERVICE 01/04/2018
1 DAY JURY SERVICE 01/04/2018
001.000.23.512.50.49.20
05032018
JURY SERVICE 05/03/2018 8Z13361
JURY SERVICE 05/03/2018 8Z13361
001.000.23.512.50.49.20
05032018
JURY SERVICE 05/03/2018 8Z13361
JURY SERVICE 05/03/2018 8Z13361
001.000.23.512.50.49.20
05032018
JURY SERVICE 05/03/2018 8Z13361
JURY SERVICE 05/03/2018 8Z13361
001.000.23.512.50.49.20
06292017
1 DAY JURY SERVICE AND MILEAG
1 DAY JURY SERVICE AND MILEAG
001.000.23.512.50.49.20
07132017
1 DAY JURY SERVICE 07/13/2017
1 DAY JURY SERVICE 07/13/2017
001.000.23.512.50.49.20
07132017
1 DAY JURY SERVICE 07/13/2017
1 DAY JURY SERVICE 07/13/2017
001.000.23.512.50.49.20
09072017
1 DAY JURY SERVICE/MILEAGE 09/
1 DAY JURY SERVICE/MILEAGE 09/
001.000.23.512.50.49.20
09072017
1 DAY JURY SERVICE/MILEAGE 09/
1 DAY JURY SERVICE/MILEAGE 09/
001.000.23.512.50.49.20
1/12 REFUND
1/12 REFUND ACTIVITY CANCELLA
1/12 REFUND ACTIVITY CANCELLA
001.000.239.200
10192017
1 DAY JURY SERVICE/MILEAGE 10/
1 DAY JURY SERVICE/MILEAGE 10/
001.000.23.512.50.49.20
11022017
1 DAY JURY SERVICE/MILEAGE 11/
Page: 1
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Page: 1
Packet Pg. 139
vchlist
10/22/2020 10:27:59AM
Bank code : usbank
Voucher Date Vendor
10202020 10/20/2020 063308 STATE OF WASHINGTON
Voucher List
City of Edmonds
Invoice PO #
Description/Account
(Continued)
1 DAY JURY SERVICE/MILEAGE 11/
00 1. 000. 23.512.50.49.20
20475 PASTELS
20475 PASTELS PAINTING INSTRU(
20475 PASTELS PAINTING INSTRU(
001.000.64.571.22.41.00
2-20950
#18-228983 UTILITY REFUND
#18-228983 Utility refund due to
411.000.233.000
28165
MANDARIN INTERPRETER COURT
MANDARIN INTERPRETER COURT
001.000.23.512.50.41.01
3-38500
#18-183936 UTILITY REFUND
#18-183936 Utility refund due to
411.000.233.000
3-43500
#745964RT UTILITY REFUND
#745964RT Utility refund
411.000.233.000
4-35975
#40215651-803-LB3 UTILITY REFUI\
#40215651-803-LB3 Utility refund du(
411.000.233.000
5-13525
#180348AL UTILITY REFUND
#180348AL Utility refund - received
411.000.233.000
7/10 REIMB PANTS
7/10 REIMBURSE RANGER PANTS
7/10 REIMBURSE RANGER PANTS
001.000.64.571.23.24.00
8/25 REFUND
8/25 REFUND
8/25 REFUND
001.000.239.200
Bus License refund
NON-RESIDENT BUSINESS LICENS
Non-resident business license refund
001.000.257.310
Bus License Refund
LI Refund Cst #00336831
LI Refund Cst #00336831
001.000.257.310
7.2.b
Page: 2
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Page: 2
Packet Pg. 140
vchlist
10/22/2020 10:27:59AM
Bank code : usbank
Voucher Date Vendor
10202020 10/20/2020 063308 STATE OF WASHINGTON
1 Vouchers for bank code : usbank
1 Vouchers in this report
Voucher List
City of Edmonds
Invoice PO # Description/Account
(Continued)
DKORSTAD41218 WWTP: 4/12/18 PER DIEM FOR SUP
4/12/18 PER DIEM FOR NW Ind. EnE
423.000.76.535.80.43.00
LVNR INST GAGNER LVNR INSTRUCTOR TRAINING - GA
COURSE FEE - LVNR INST - GAGNE
001.000.41.521.40.49.00
Total
Bank total ;
Total vouchers
7.2.b
Page: 3
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Page: 3
Packet Pg. 141
7.2.c
vchlist
10/22/2020 9:13:46AM
Bank code : usbank
Voucher Date Vendor
10222020 10/22/2020 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
0747
PUBLIC WORKS CC - 10/06/2020
AMERICAN WATERWORKS - BASIC
421.000.74.534.80.49.00
AED SUPERSTORE - F.A.C.
001.000.66.518.30.31.00
AMAZON - FAC MAINT SUPPLIES/ E
001.000.66.518.30.31.00
AMAZON - FAC MAINT UTILITY KNIF
001.000.66.518.30.31.00
AMAZON - SPEAKERS FOR DESKTi
001.000.65.518.20.31.00
WSRA- PHIL WILLIAMS MEMBERSI
001.000.65.518.20.49.00
1522
1522 SHANNON BURLEY CREDIT C
ISSUU: DIGITAL CRAZE
001.000.64.571.22.49.00
1880
1880 PARKS CREDIT CARD
AMAZON: ADMIN SUPPLIES: PRINT
001.000.64.571.21.31.00
AMAZON: REC COVID SUPPLIES: T
001.000.64.571.22.31.00
AMAZON: REC SUPPLIES: 2021 CA
001.000.64.571.22.31.00
AMAZON: REC COVID SUPPLIES: F
001.000.64.571.22.31.00
AMAZON: REC SUPPLIES: 2021 CA
001.000.64.571.22.31.00
AMAZON: PRESCHOOL PRIME MEN
001.000.64.571.29.49.00
AMAZON: REC SUPPLIES: LEAP Sl
001.000.64.571.22.31.00
AMAZON: REC LEAP SUPPLIES: BP
001.000.64.571.22.31.00
AMAZONI: REC SUPPLIES: 2021 CA
Page: 1
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Packet Pg. 142
vchlist
10/22/2020 9:13:46AM
Bank code : usbank
Voucher Date Vendor
10222020 10/22/2020 062693 US BANK
Voucher List
City of Edmonds
Invoice
PO # Description/Account
(Continued)
001.000.64.571.22.31.00
DISCOUNT SCHOOL SUPPLY: PRE;
001.000.64.571.29.31.00
AMAZON: REC LEAP SUPPLIES: BP
001.000.64.571.22.31.00
FASTSIGNS: REC SUPPLIES: LEAP
001.000.64.571.22.31.00
AMAZON: REC SUPPLIES: COPY P/
001.000.64.571.22.31.00
AMAZON: REC SUPPLIES: FILE FOI
001.000.64.571.22.31.00
1880
CREDIT FOR RETURNED ITEM: AM
CREDIT FOR RETURNED ITEM: AM.
001.000.64.571.29.31.00
1937
FLEET MAINT CC - 10/06/2020
WA DOL - UNIT 453 - VEHICLE LICE
511.000.77.548.68.48.00
WA DOL - UNIT 679 - VEHICLE LICE
511.000.77.548.68.48.00
CAR TECH AUTO GLASS - UNIT 43E
511.000.77.548.68.48.00
LYNNWOOD KEY & LOCK - UNIT 22
511.000.77.548.68.48.00
AMAZON - FLEET SHOP SUPPLIES
511.000.77.548.68.35.00
AMERICAN VAN - E178FM VAN MAT
511.100.77.594.48.64.00
5593
CITY CLERK'S CC PAYMENT
amazon - office supplies
001.000.25.514.30.31.00
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Voucher List
City of Edmonds
Bank code : usbank
Voucher Date Vendor Invoice
10222020 10/22/2020 062693 US BANK (Continued)
6654
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PO # Description/Account
001.000.64.576.80.41.00
SULLIVAN CC 10/06/2020
GENSCO - FAC MAINT SUPPLIES
001.000.66.518.30.31.00
10.4% Sales Tax
001.000.66.518.30.31.00
ENG CREDIT CARD SEPTEMBER 21
Web Cameras (7)
001.000.67.518.21.49.00
EOJA.City of Lynnwood Permit
421.000.74.594.34.41.00
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10222020 10/22/2020 062693 US BANK
1 Vouchers for bank code : usbank
1 Vouchers in this report
Voucher List
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Invoice PO # Description/Account
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Packet Pg. 145
7.2.d
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
vi
Funding
Project Title
Number
Number
a�
STM
174th St. & 71st Ave Storm Improvements
c521
EBFB
E
WTR
2017 Waterline Replacement Projects
i014
E6J13
Q.
STM
2018 Lorian Woods Study
s018
EBFA
L
3
SWR
2018 Sewerline Replacement Project
c492
E6GC
c
WTR
2018 Waterline Replacement Project
c493
E6JC
r
STIR
2019 Downtown Parking Study
s021
E9AC
p
CL
STIR
2019 Guardrail Install
i039
E9AB
STIR
2019 Overlay Program
i036
E9CA
U
L
STIR
2019 Pedestrian Safety Program
i041
E9DB
SWR
2019 Sewerline Replacement Project
c516
EBGA
Y
STM
2019 Storm Maintenance Project
c525
EBFC
v
WTR
2019 Swedish Waterline Replacement
c523
EBJA
r
STIR
2019 Traffic Calming
i038
E9AA
m
STIR
2019 Traffic Signal Upgrades
i045
E9AD
UTILITIES
2019 Utility Rate & GFC Update
s020
EBJB
WTR
2019 Waterline Overlay
i043
E9CB
o
L
WTR
2019 Waterline Replacement
c498
E7JA
STIR
2020 Guardrail Installations
i046
EOAA
STIR
2020 Overlay Program
i042
EOCA
v
STIR
2020 Pedestrian Safety Program
i049
EODB
STIR
2020 Pedestrian Task Force
s024
EODA
STIR2020
Traffic Calming
i048
EOAC
Q
STIR2020
Traffic Signal Upgrades
i047
EOAB
CL
Q
STIR
2020 Waterline Overlay
i053
EOCC
c
N
STIR
220th Adaptive
i028
EBAB
N
STIR
228th St. SW Corridor Improvements
i005
E7AC
c
STIR
238th St. Island & Misc. Ramps
i037
EBDC
STIR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
E
STIR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
Z
STIR
76th Ave Overlay (196th St. to OVD)
i052
E20CB
a
STIR76th
Ave W & 220th St. SW Intersection Improvements
i029
EBCA
d
rn
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
E1 CA
STIR
84th Ave W Overlay from 220th to 212th
i031
EBCC
c
m
STIR
89th PI W Retaining Wall
i025
E7CD
m
STIR
ADA Curb Ramps
i033
EBDB
Li
STIR
Admiral Way Pedestrian Crossing
i040
E9DA
m
STIR
Audible Pedestrian Signals
i024
E7AB
E
t
STM
Ballinger Regional Facility Pre -Design
s022
E9FA
U
STIR
Bikelink Project
c474
ESDA
r
r
Q
STIR
Citywide Bicycle Improvements Project
i050
EODC
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
Revised 10/21/2020
Packet Pg. 146
7.2.d
PROJECT NUMBERS (By Project Title)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
PRK
Civic Center Playfield (Construction)
c551
EOMA
PRK
Civic Center Playfield (Design)
c536
EOMA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
STM
Dayton Street Stormwater Pump Station
c455
E4FE
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
STR
Edmonds Street Waterfront Connector
c478
ESDB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
STR
Hwy 99 Gateway Revitalization
s014
E6AA
STM
Lake Ballinger Associated Projects
c436
E4FD
SWR
Lake Ballinger Trunk Sewer Study
s0l l
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
STR
Minor Sidewalk Program
i017
E6DD
STM
NPDES (Students Saving Salmon)
m013
E7FG
GF
Official Street Map & Sidewalk Plan Update
s025
EONA
STM
OVD Slope Repair & Stabilization
m105
E7FA
STM
Perrinville Creek Flow Reduction Improvements
c552
E20FC
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
STR
SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal)
i055
E20CE
UTILITIES
Standard Details Updates
solo
ESNA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STR
Sunset Walkway Improvements
c354
E1 DA
STR
Trackside Warning System
c470
ESAA
STR
Walnut St. Walkway (3rd-4th)
i044
E9DC
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
Revised 10/21/2020 Packet Pg. 147
7.2.d
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
EOAA
i046�
2020 Guardrail Installations
STR
EOAB
i047
2020 Traffic Signal Upgrades
i048
2020 Traffic Calming
STR
EOCA
i042
2020 Overlay Program
i053
2020 Waterline Overlay
STR
EODA
s024
2020 Pedestrian Task Force
i049
STR EODC i050
c546
STM EOFB c547
c548
WTR EOJA c549
551
PRK EOMA c536
s025
STR E1CA c368
2020 Pedestrian Safety Program
Citywide Bicycle Improvements Project
Seaview Park Infiltration Facility Phase 2
Phase 2 Annual Storm Utility Replacement Project
Phase 8 Annual Sewer Replacement Project
Phase 11 Annual Water Utility Replacement Project
Civic Center Playfield (Constructio
Civic Center Playfield (Design)
Official Street Map & Sidewalk Plan Updat
76th Ave W at 212th St SW Intersection Improvements
STR
E1DA
c354
Sunset Walkway Improvements
co
CL
STR
E20CB
i052
76th Ave Overlay (196th St. to OVD)
STR
E20CE
i055
SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk
Signal)
v
STM
E20FC
c552
Perrinville Creek Flow Reduction Improvements
E3DB
238th St. SW Walkway.100th Ave to 1QA&t n
STM
E4FC
c435
Willow Creek Da li htin /Edmonds Marsh Restoration
Y9 9
E4FD
ke Ballinger Associated Projects
� Q
Q
STM
E4FE
c455
Dayton Street Stormwater Pump StationMOP
N
4GC
asin & Flow Study
N
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
E4MIM
monds Fishing Pier Rehab
STR
ESAA
c470
Trackside Warning System
E
Bikelink Project
3
Z
STR
ESDB
c478
Edmonds Street Waterfront Connector
o
a
c479
Seaview Park Infiltration Facilit
d
N
SWR
ESGB
s0l l
Lake Ballinger Trunk Sewer Study
c481
WWTP Outfall Pipe Modifications
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
a
Five Corners Reservoir Re -coating
Li
UTILITIES
ESNA
solo
Standard Details Updates
c
d
Hwy 99 Gateway Revitalization
STR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
cc
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
Q
STR
E6DD
i017
Minor Sidewalk Program
Stormwater Comp Plan Update
Revised 10/21/2020
Packet Pg. 148
7.2.d
PROJECT NUMBERS (By Engineering Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
E6GC
c492
2018 Sewerline Replacement Project
WTR
E6J13
i014
2017 Waterline Replacement Projects
E6JC
c493
2018 Waterline Replacement Project
STR
E7AB
i024
Audible Pedestrian Signals
i005
228th St. SW Corridor Improvements
STR
E7CD
i025
89th PI W Retaining Wall
i026
Citywide Pedestrian Crossing Enhancements
STM
E71FA
m105
OVD Slope Repair & Stabilization
c495
Storm Drain Improvements @ 9510 232nd St. SW -
STM
E7FG
m013
NPDES (Students Saving Salmon)
2019 Waterline Replacement
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
Waterfront Development & Restoration (Design)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
NSTR
E8AB
i028
STR
E8CA
i029
76th Ave W & 220th St. SW Intersection Improvements
STR
E8CC
i031
84th Ave W Overla
STR
E8DB
i033
ADA Curb Ramps
WE
STR
E8DC
i037
238th St. Island & Misc. Ramps
STM
E8FA
s018
2018 Lorian Woods Study
STM
M
c521
� 71st Ave Storm Improvements
STM
E8FC
c525
2019 Storm Maintenance Project
SWR
c516
19 Sewerline Replacement Project
WTR
E8JA
c523
2019 Swedish Waterline Replacement
s020
2019 Utility Rate & GFC Update
PM
E8MA
c282
Fourth Avenue Cultural Corridor
2019 Traffic Calming
STR
E9AB
i039
2019 Guardrail Install
2019 Downtown Parking Study
STR
E9AD
i045
2019 Traffic Signal Upgrades
2019 Overlay Program
WTR
E9CB
i043
2019 Waterline Overlay
NEWAdmiral
Way Pedestrian Crossing
STR
E9DB
i041
2019 Pedestrian Safety Program
E
i044
Walnut St. Walkway (3rd-4th) 1W
STM
E9FA
s022
Ballinger Regional Facility Pre -Design
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
Revised 10/21/2020 Packet Pg. 149
7.2.d
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
PM
EBMA
c282
Fourth Avenue Cultural Corridor
STIR
E1 DA
c354
Sunset Walkway Improvements
STIR
E1CA
c368
76th Ave W at 212th St SW Intersection Improvements
STIR
E3DB
c423
238th St. SW Walkway (100th Ave to 104th Ave)
STM
E4FC
c435
Willow Creek Daylighting/Edmonds Marsh Restoration
STM
E4FD
c436
Lake Ballinger Associated Projects
FAC
E4MB
c443
Edmonds Fishing Pier Rehab
WWTP
E4HA
c446
Sewer Outfall Groundwater Monitoring
STM
E41FE
c455
Dayton Street Stormwater Pump Station
SWR
E4GC
c461
Lift Station #1 Basin & Flow Study
STIR
ESAA
c470
Trackside Warning System
WTR
ESKA
c473
Five Corners Reservoir Re -coating
STIR
ESDA
c474
Bikelink Project
STIR
ESDB
c478
Edmonds Street Waterfront Connector
STM
ESFD
c479
Seaview Park Infiltration Facility
WWTP
ESHA
c481
WWTP Outfall Pipe Modifications
WTR
ESJB
c482
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
STIR
E6DA
c485
238th St. SW Walkway (Edmonds Way to Hwy 99)
SWR
E6GB
c488
Citywide CIPP Sewer Rehab Phase II
SWR
E6GC
c492
2018 Sewerline Replacement Project
WTR
E6JC
c493
2018 Waterline Replacement Project
STM
E7FB
c495
Storm Drain Improvements @ 9510 232nd St. SW
PRK
E7MA
c496
Waterfront Development & Restoration (Design)
WTR
E7JA
c498
2019 Waterline Replacement
FAC
E9MA
c502
PW Concrete Regrade & Drainage South
SWR
EBGA
c516
2019 Sewerline Replacement Project
STM
EBFB
c521
174th St. & 71 st Ave Storm Improvements
WTR
EBJA
c523
2019 Swedish Waterline Replacement
STM
EBFC
c525
2019 Storm Maintenance Project
PRK
EOMA
c536
Civic Center Playfield (Design)
PRK
E7MA
c544
Waterfront Development & Restoration (Construction)
STM
EOFA
c546
Seaview Park Infiltration Facility Phase 2
STM
EOFB
c547
Phase 2 Annual Storm Utility Replacement Project
SWR
EOGA
c548
Phase 8 Annual Sewer Replacement Project
WTR
EOJA
c549
Phase 11 Annual Water Utility Replacement Project
PRK
EOMA
c551
Civic Center Playfield (Construction)
STM
E20FC
c552
Perrinville Creek Flow Reduction Improvements
STIR
E7AC
i005
228th St. SW Corridor Improvements
WTR
E6JB
i014
2017 Waterline Replacement Projects
STIR
E6AB
i015
Citywide Protected/Permissive Traffic Signal Conversion
STIR
E6DD
i017
Minor Sidewalk Program
Revised 10/21/2020 Packet Pg. 150
7.2.d
PROJECT NUMBERS (By New Project Accounting Number)
Engineering
Project
Project
Accounting
Funding
Number
Number
Project Title
STIR
E7AB
i024
Audible Pedestrian Signals
STIR
E7CD
i025
89th PI W Retaining Wall
STIR
E7DC
i026
Citywide Pedestrian Crossing Enhancements
STIR
EBAB
i028
220th Adaptive
STIR
EBCA
i029
76th Ave W & 220th St. SW Intersection Improvements
STIR
EBCC
i031
84th Ave W Overlay from 220th to 212th
STIR
EBDB
i033
ADA Curb Ramps
STIR
E9CA
i036
2019 Overlay Program
STIR
EBDC
i037
238th St. Island & Misc. Ramps
STIR
E9AA
i038
2019 Traffic Calming
STIR
E9AB
i039
2019 Guardrail Install
STIR
E9DA
iO4O
Admiral Way Pedestrian Crossing
STIR
E9DB
i041
2019 Pedestrian Safety Program
STIR
EOCA
i042
2020 Overlay Program
WTR
E9CB
i043
2019 Waterline Overlay
STIR
E9DC
i044
Walnut St. Walkway (3rd-4th)
STIR
E9AD
i045
2019 Traffic Signal Upgrades
STIR
EOAA
i046
2020 Guardrail Installations
STIR
EOAB
i047
2020 Traffic Signal Upgrades
STIR
EOAC
i048
2020 Traffic Calming
STIR
EODB
i049
2020 Pedestrian Safety Program
STIR
EODC
i050
Citywide Bicycle Improvements Project
STIR
E20CB
iO52
76th Ave Overlay (196th St. to OVD)
STIR
EOCC
iO53
2020 Waterline Overlay
STIR
E20CE
i055
SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal)
STM
E7FG
m013
NPDES (Students Saving Salmon)
PRK
E7MA
m103
Waterfront Development & Restoration (Pre - Design)
STM
E71FA
m105
OVD Slope Repair & Stabilization
UTILITIES
ESNA
solo
Standard Details Updates
SW R
ESGB
s0l l
Lake Ballinger Trunk Sewer Study
STIR
E6AA
s014
Hwy 99 Gateway Revitalization
STM
E6FD
s017
Stormwater Comp Plan Update
STM
EBFA
s018
2018 Lorian Woods Study
UTILITIES
EBJB
s02O
2019 Utility Rate & GFC Update
STIR
E9AC
s021
2019 Downtown Parking Study
STM
E91FA
s022
Ballinger Regional Facility Pre -Design
STIR
EODA
s024
2020 Pedestrian Task Force
GF
EONA
s025
Official Street Map & Sidewalk Plan Update
Revised 10/21/2020 Packet Pg. 151
7.2.d
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
FAC
Edmonds Fishing Pier Rehab
c443
E4MB
FAC
PW Concrete Regrade & Drainage South
c502
E9MA
GF
Official Street Map & Sidewalk Plan Update
s025
EONA
PM
Fourth Avenue Cultural Corridor
c282
EBMA
PRK
Civic Center Playfield (Construction)
c551
EOMA
PRK
Civic Center Playfield (Design)
c536
EOMA
PRK
Waterfront Development & Restoration (Construction)
c544
E7MA
PRK
Waterfront Development & Restoration (Design)
c496
E7MA
PRK
Waterfront Development & Restoration (Pre - Design)
m103
E7MA
STM
174th St. & 71st Ave Storm Improvements
c521
EBFB
STM
2018 Lorian Woods Study
s018
EBFA
STM
2019 Storm Maintenance Project
c525
EBFC
STM
Ballinger Regional Facility Pre -Design
s022
E91FA
STM
Dayton Street Stormwater Pump Station
c455
E41FE
STM
Lake Ballinger Associated Projects
c436
E4FD
STM
NPDES (Students Saving Salmon)
m013
E7FG
STM
OVD Slope Repair & Stabilization
m105
E71FA
STM
Perrinville Creek Flow Reduction Improvements
c552
E20FC
STM
Phase 2 Annual Storm Utility Replacement Project
c547
EOFB
STM
Seaview Park Infiltration Facility
c479
ESFD
STM
Seaview Park Infiltration Facility Phase 2
c546
EOFA
STM
Storm Drain Improvements @ 9510 232nd St. SW
c495
E7FB
STM
Stormwater Comp Plan Update
s017
E6FD
STM
Willow Creek Daylighting/Edmonds Marsh Restoration
c435
E4FC
STIR
2019 Downtown Parking Study
s021
E9AC
STIR
2019 Guardrail Install
i039
E9AB
STIR
2019 Overlay Program
i036
E9CA
STIR
2019 Pedestrian Safety Program
i041
E9DB
STIR
2019 Traffic Calming
i038
E9AA
STIR
2019 Traffic Signal Upgrades
i045
E9AD
STIR
2020 Guardrail Installations
i046
EOAA
STIR
2020 Overlay Program
i042
EOCA
STIR
2020 Pedestrian Safety Program
i049
EODB
STIR
2020 Pedestrian Task Force
s024
EODA
STIR
2020 Traffic Calming
i048
EOAC
STIR
2020 Traffic Signal Upgrades
i047
EOAB
STIR
228th St. SW Corridor Improvements
i005
E7AC
STIR
238th St. Island & Misc. Ramps
i037
EBDC
STIR
238th St. SW Walkway (100th Ave to 104th Ave)
c423
E3DB
STIR
238th St. SW Walkway (Edmonds Way to Hwy 99)
c485
E6DA
Revised 10/21/2020 Packet Pg. 152
7.2.d
PROJECT NUMBERS (By Funding)
Project
Engineering
Accounting
Project
Funding
Project Title
Number
Number
STIR
76th Ave Overlay (196th St. to OVD)
i052
E20CB
STIR
76th Ave W & 220th St. SW Intersection Improvements
i029
EBCA
STIR
76th Ave W at 212th St SW Intersection Improvements
c368
E1CA
STIR
84th Ave W Overlay from 220th to 212th
i031
EBCC
STIR
89th PI W Retaining Wall
i025
E7CD
STIR
ADA Curb Ramps
i033
EBDB
STIR
Admiral Way Pedestrian Crossing
i040
E9DA
STIR
Audible Pedestrian Signals
i024
E7AB
STIR
Bikelink Project
c474
ESDA
STIR
Citywide Bicycle Improvements Project
i050
EODC
STIR
Citywide Pedestrian Crossing Enhancements
i026
E7DC
STIR
Citywide Protected/Permissive Traffic Signal Conversion
i015
E6AB
STIR
Edmonds Street Waterfront Connector
c478
ESDB
STIR
Hwy 99 Gateway Revitalization
s014
E6AA
STIR
Minor Sidewalk Program
i017
E6DD
STIR
SR Revitalization Stage 2 (Medians, Gateway Signage & Hawk Signal)
i055
E20CE
STIR
Sunset Walkway Improvements
c354
E1DA
STIR
Trackside Warning System
c470
ESAA
STIR
Walnut St. Walkway (3rd-4th)
i044
E9DC
STIR
2020 Waterline Overlay
i053
EOCC
STIR
220th Adaptive
i028
EBAB
SWR
2018 Sewerline Replacement Project
c492
E6GC
SWR
2019 Sewerline Replacement Project
c516
EBGA
SWR
Citywide CIPP Sewer Rehab Phase II
c488
E6GB
SWR
Lake Ballinger Trunk Sewer Study
s0l l
ESGB
SWR
Lift Station #1 Basin & Flow Study
c461
E4GC
SWR
Phase 8 Annual Sewer Replacement Project
c548
EOGA
UTILITIES
2019 Utility Rate & GFC Update
s020
EBJB
UTILITIES
Standard Details Updates
solo
ESNA
WTR
2017 Waterline Replacement Projects
i014
E6JB
WTR
2018 Waterline Replacement Project
c493
E6JC
WTR
2019 Swedish Waterline Replacement
c523
EBJA
WTR
2019 Waterline Overlay
i043
E9CB
WTR
2019 Waterline Replacement
c498
E7JA
WTR
Dayton St. Utility Replacement Project (3rd Ave to 9th Ave)
c482
ESJB
WTR
Five Corners Reservoir Re -coating
c473
ESKA
WTR
Phase 11 Annual Water Utility Replacement Project
c549
EOJA
WWTP
Sewer Outfall Groundwater Monitoring
c446
E4HA
WWTP
WWTP Outfall Pipe Modifications
c481
ESHA
Revised 10/21/2020 Packet Pg. 153
7.2.e
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 978 (10/01/2020 to 10/15/2020)
Hour Type Hour Class Description Hours Amount
-ed2
REGULAR HOURS
Educational Pav Correction
0.00
-71.28
120
SICK
SICK LEAVE - L & 1
7.00
184.83
121
SICK
SICK LEAVE
494.25
17,566.44
122
VACATION
VACATION
1,177.25
46,579.72
123
HOLIDAY
HOLIDAY HOURS
38.00
942.22
125
COMP HOURS
COMPENSATORY TIME
114.00
3,819.69
129
SICK
Police Sick Leave L & 1
4.00
153.82
131
MILITARY
MILITARY LEAVE
10.00
524.94
135
SICK
WASHINGTON STATE SICK LEY
17.88
355.04
141
BEREAVEMENT
BEREAVEMENT
26.00
833.61
150
REGULAR HOURS
Kellv Dav Used
158.50
6,157.86
155
COMP HOURS
COMPTIME AUTO PAY
141.78
6,862.90
160
VACATION
MANAGEMENT LEAVE
1.00
52.04
190
REGULAR HOURS
REGULAR HOURS
18,038.25
722,449.81
194
SICK
Emerciencv Sick Leave
94.00
3,089.78
196
REGULAR HOURS
LIGHT DUTY
120.00
4,899.56
205
OVERTIME HOURS
OVERTIME .5
75.00
1,481.67
210
OVERTIME HOURS
OVERTIME -STRAIGHT
43.50
1,749.65
215
OVERTIME HOURS
WATER WATCH STANDBY
72.00
4,106.45
216
MISCELLANEOUS
STANDBY TREATMENT PLANT
15.00
1,506.82
220
OVERTIME HOURS
OVERTIME 1.5
280.60
19,962.01
225
OVERTIME HOURS
OVERTIME -DOUBLE
26.00
2,132.57
405
ACTING PAY
OUT OF CLASS - POLICE
0.00
442.78
411
SHIFT DIFFERENTIAL
SHIFT DIFFERENTIAL
0.00
1,019.36
602
COMP HOURS
ACCRUED COMP 1.0
42.00
0.00
604
COMP HOURS
ACCRUED COMP TIME 1.5
118.00
0.00
901
SICK
ACCRUED SICK LEAVE
51.01
0.00
902
MISCELLANEOUS
BOOT ALLOWANCE
0.00
186.65
acc
MISCELLANEOUS
ACCREDITATION PAY
0.00
64.25
acp
MISCELLANEOUS
Accreditation 1 % Part Time
0.00
9.85
acs
MISCELLANEOUS
ACCRED/POLICE SUPPORT
0.00
176.12
boc
MISCELLANEOUS
BOC 11 Certification
0.00
94.50
colre
MISCELLANEOUS
Collision Reconstruction ist
0.00
85.37
10/22/2020
Packet Pg. 154
7.2.e
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 978 (10/01/2020 to 10/15/2020)
Hour Type Hour Class Description Hours Amount
cpl
MISCELLANEOUS
TRAINING CORPORAL
0.00
173.90
crt
MISCELLANEOUS
CERTIFICATION III PAY
0.00
487.04
ctr
MISCELLANEOUS
CTR INCENTIVES PROGRAM
0.00
1.00
deftat
MISCELLANEOUS
DEFENSE TATICS INSTRUCTOI
0.00
86.96
det
MISCELLANEOUS
DETECTIVE PAY
0.00
238.24
det4
MISCELLANEOUS
Detective 4%
0.00
998.16
ed1
EDUCATION PAY
EDUCATION PAY 2%
0.00
593.07
ed2
EDUCATION PAY
EDUCATION PAY 4%
0.00
914.74
ed3
EDUCATION PAY
EDUCATION PAY 6%
0.00
5,713.89
firear
MISCELLANEOUS
FIREARMS INSTRUCTOR
0.00
427.85
fmla
ABSENT
FAMILY MEDICAL/NON PAID
135.08
0.00
furls
SICK
FAMILY MEDICAL/SICK
62.92
3,474.41
fmlv
VACATION
Familv Medical Leave Vacation
126.00
5,750.93
k9
MISCELLANEOUS
K-9 PAY
0.00
238.24
less
MISCELLANEOUS
LESS LETHAL INSTRUCTOR
0.00
83.19
Iq1
LONGEVITY
LONGEVITY PAY 2%
0.00
995.91
Ig11
LONGEVITY
LONGEVITY PAY 2.5%
0.00
768.02
Ig12
LONGEVITY
Lonqevitv 9%
0.00
5,072.33
Ig13
LONGEVITY
Lonqevitv 7%
0.00
1,548.04
Ig14
LONGEVITY
Lonqevitv 5%
0.00
1,041.25
Ig15
LONGEVITY
LONGEVITY 7.5%
0.00
583.73
I0
LONGEVITY
Lonqevitv 1 %
0.00
421.00
Iq5
LONGEVITY
Lonqevitv 3%
0.00
732.57
Ici6
LONGEVITY
Lonqevitv .5%
0.00
344.77
Iq7
LONGEVITY
Lonqevitv 1.5%
0.00
260.69
Iq9
LONGEVITY
Lonqevitv 3.5%
0.00
193.99
mtc
MISCELLANEOUS
MOTORCYCLE PAY
0.00
238.24
ooc
MISCELLANEOUS
OUT OF CLASS
0.00
576.08
nds
MISCELLANEOUS
Public Disclosure Specialist
0.00
101.78
pfml
ABSENT
Paid Familv Medical Leave
57.86
0.00
pfmp
ABSENT
Paid Familv Medical Unpaid/Sup
84.00
0.00
pfms
SICK
Paid FAMILY MEDICAL/SICK
19.14
715.90
phv
MISCELLANEOUS
PHYSICAL FITNESS PAY
0.00
2,351.49
10/22/2020
Packet Pg. 155
7.2.e
Hour Type Hour Class
prof
MISCELLANEOUS
sdp
MISCELLANEOUS
sqt
MISCELLANEOUS
St
REGULAR HOURS
str
MISCELLANEOUS
traf
MISCELLANEOUS
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 978 (10/01/2020 to 10/15/2020)
Description Hours Amount
PROFESSIONAL STANDARDS ;
0.00
188.98
SPECIAL DUTY PAY
0.00
295.58
ADMINISTRATIVE SERGEANT
0.00
188.98
Serqeant Pay
0.00
136.97
STREET CRIMES
0.00
506.62
TRAFFIC
0.00
119.12
21,650.02 $883,982.69
Total Net Pay: $596,625.39
10/22/2020
Packet Pg. 156
7.2.f
Benefit Checks Summary Report
City of Edmonds
Pay Period: 978 - 10/01/2020 to 10/15/2020
Bank: usbank - US Bank
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
64423
10/20/2020
epoa2
EPOA-POLICE
5,883.00
0.00
64424
10/20/2020
epoa3
EPOA-POLICE SUPPORT
631.76
0.00
64425
10/20/2020
flex
NAVIA BENEFIT SOLUTIONS
2,925.82
0.00
64426
10/20/2020
teams
TEAMSTERS LOCAL 763
4,966.00
0.00
64427
10/20/2020
icma
VANTAGE TRANSFER AGENTS 304884
5,911.33
0.00
20,317.91
Bank: wire - US BANK
0.00
Check #
Date
Payee #
Name
Check Amt
Direct Deposit
3109
10/20/2020
awc
AWC
321,961.71
0.00
3112
10/20/2020
wadc
WASHINGTON STATE TREASURER
28,566.52
0.00
3113
10/20/2020
us
US BANK
109,241.52
0.00
3114
10/20/2020
mebt
WTRISC FBO #N3177B1
104,068.46
0.00
3116
10/20/2020
pb
NATIONWIDE RETIREMENT SOLUTION
5,860.69
0.00
3118
10/20/2020
oe
OFFICE OF SUPPORT ENFORCEMENT
1,152.00
0.00
0.00
570,850.90
Grand Totals:
591,168.81
0.00
10/22/2020
Packet Pg. 157
7.2.g
Hour Type Hour Class
149 KELLY DAY
Payroll Earnings Summary Report
City of Edmonds
Pay Period: 1,030 (10/21/2020 to 10/21/2020)
Description
KELLY DAYS BUY BACK
Hours Amount
1,380.00 66,624.98
1,380.00 $66,624.98
Total Net Pay: $52,305.63
10/22/2020
Packet Pg. 158
7.3
City Council Agenda Item
Meeting Date: 10/27/2020
Authorization for Mayor to sign an Amendment to the Interlocal Agreement with Lake
Ballinger/McAleer Creek Watershed Forum
Staff Lead: Rob English
Department: Engineering
Preparer: Megan Luttrell
Background/History
On July 1, 2008, and September 7, 2010, Council approved a similar Interlocal Agreement (ILA) to be
implemented by the appointed City representative to the Lake Ballinger/McAleer Creek Watershed
Forum. Both of these ILAs were one year agreements. The ILA approved in 2010 for calendar year 2011
included funding for a Federal lobbyist approved by City Council.
On January 23, 2012, Council approved a version of this ILA with an end date of December 31, 2013 that
included $1,600 to pay for Edmonds' portion of the Forum administration costs but did not include a
$10,000 contribution toward the Forum's Federal Lobbying efforts.
On April 3, 2012, Council approved this ILA that included funding for the Forum administration costs and
the Forum's Federal Lobbying efforts.
On January 21, 2014, Council approved the First Amendment to the ILA that included funding for the
Forum administration costs and the Forum's Federal Lobbying efforts.
On January 26, 2016, Council approved the Second Amendment to the ILA that included funding for the
Forum administration costs and the Forum's Federal Lobbying efforts.
On March 12, 2017, Council approved the Third Amendment to the ILA that included an extension of the
ILA to December 31, 2020.
On October 13, 2020, staff presented this item to Committee of the Whole and it was forwarded to the
consent agenda for approval.
Staff Recommendation
Authorize Mayor to sign the amendment.
Narrative
The current ILA will expire on December 31, 2020. This Fourth Amendment to the ILA will:
Make it effective January 1, 2021 through December 31, 2023 (3-years)
Authorize funding for Forum Administrative Support up to $4,800 per year, which will be
split amongst the member jurisdictions. ($1,600 to Edmonds)
In order to take advantage of the specialized technical skills possessed by Snohomish
County, allow for the County to contribute in -kind services (i.e., lake
monitoring/management, community stewardship, and tax district development) to
supplement or replace their financial contribution.
Replace the existing Capital Improvement Plan (CIP) for the extended term.
Packet Pg. 159
7.3
Currently, the Forum has three official member jurisdictions, the Cities of Mountlake Terrace, Lake
Forest Park, and Edmonds. This Fourth amendment will build on the work done by the Forum
members and the Forum's lobbyist (currently not under contract). Over the past 3 years, progress
has been made on the recurrent flooding issue that affects Edmonds' residents located on the south
shore of Lake Ballinger. Staff have started working on an invasive plant issue which affects the use
of much of the Lake Ballinger near shore area:
Edmonds continued to operate a web -based early warning system so anyone with an
internet connection can check the lake level at any time.
Mountlake Terrace continued making progress on the Ballinger Park Master Plan, a $13
million project situated on the previous site of the Ballinger Park Golf Course. The Plan
includes habitat, stormwater and flood -related improvements.
Edmonds and Mountlake Terrace are using grant funds from Washington State Department
of Ecology to continue developing an invasive aquatic weed management plan. Eurasian
watermilfoil, a non-native invasive aquatic plant, has infested most of the shoreline of Lake
Ballinger and in locations has precluded the safe use (swimming and boating) of the near
shore area of the lake. Non-native lilies have also begun to infest both the inlet and outlets
of the lake.
The City Attorney has approved this Fourth Amendment to the ILA.
Fiscal Impact
The 2020 City budget has $13,600 for Lake Ballinger Associated projects in the Stormwater Utility Fund.
The Councils of Lake Forest Park and Mountlake Terrace have indicated approval of this ILA amendment.
If the Edmonds City Council approves the amendment to the ILA, our costs will be capped at $1,600 per
year for Forum Administration. If additional jurisdictions join the Forum (such as Snohomish County,
Shoreline, or Lynnwood), the cost per year will be less.
Attachments:
Fourth Amendment to Lake Ballinger Forum ILA
Original Interlocal Agreement
Packet Pg. 160
7.3.a
Fourth Amendment to Interlocal Agreement
For Governmental Jurisdictions within the
Lake Ballinger/McAleer Creek Watershed
Including the Cities of Edmonds, Lake Forest Park, Lynnwood,
Mountlake Terrace, Shoreline and Snohomish County
The Interlocal Agreement for Governmental Jurisdiction within the Lake Ballinger/McAleer
Creek Watershed ("ILA) was entered into in 2008; a First Amendment, Second Amendment, and
Third Amendment were subsequently entered into. Together, the ILA and the three prior
amendments thereto shall be referred to as the Agreement. This Fourth Amendment to the
Agreement ("Fourth Amendment") is entered into by and among Snohomish County, a political
subdivision of the state of Washington, and the cities of Edmonds, Lake Forest Park, Lynnwood,
Mountlake Terrace, and Shoreline, all municipal corporations of the state of Washington.
RECITALS
WHEREAS, the Agreement, expires on December 31, 2020; and
WHEREAS, The Agreement, by its terms, may be extended for such additional terms as
the Member Jurisdictions may agree in writing; and
WHEREAS, the Member Jurisdictions desire to extend the Agreement for an additional
three-year term commencing January 1, 2021 through December 31, 2023 ("extended term");
and
WHEREAS, the Member Jurisdictions desire to provide for a replacement of Exhibit C 1
("Capital Improvement Plan"), Exhibit D3 ("Operating Fund Allocations"), and Exhibit E3
("Service Provider Operating Fund Allocations") for the extended term; and
WHEREAS, the Member Jurisdictions desire to amend the Agreement on the terms and
conditions set forth in this Fourth Amendment.
NOW, THEREFORE, in consideration of the terms, conditions and covenants contained
herein, the Member Jurisdictions agree to amend the Agreement as follows:
Section 1. Defined Terms. All capitalized terms when used herein shall have the
same respective meanings as are given such terms in the Agreement, unless expressly provided
otherwise in this Fourth Amendment.
Section 2. Extension of Term. The Member Jurisdictions acknowledge and agree
that the term of the Agreement shall be extended by an additional three-year term, commencing
Fourth Amendment to Interlocal Agreement Page 1
Packet Pg. 161
7.3.a
January 1, 2021 and remain in effect through December 31, 2023 ("New Term"), unless
terminated earlier pursuant to the provisions in the Agreement.
Section 3. Replacement of Exhibit C1, Exhibit D3 and Exhibit E3. Member
Jurisdictions acknowledge and agree that Exhibit CI, Exhibit D3 and Exhibit E3 to the
Agreement shall be replaced respectively with new Exhibits, Exhibit C2 (Capital Improvement
Plan), Exhibit D4 ("Operating Fund Allocations") and Exhibit E4 ("Service Provider Operating
Fund Allocations"), which are attached hereto and incorporated by reference.
Section 4. Method and Duty to File Fourth Amendment. Member
Jurisdictions shall, upon execution of this Fourth Amendment to the Agreement, post
this Fourth Amendment on its official website in accordance with RCW 39.34.040 and
RCW 39.34.200.
Section 5. Counterparts. This Fourth Amendment may be executed in any number of
counterparts, each of which shall be deemed to be an original, but all of which together shall
constitute the same instrument and, collectively, constitute the entire Fourth Amendment.
Section 6. Conflict, No Further Modification. In the event of any conflict between
the terms and conditions of the Agreement and the terms and conditions of this Fourth
Amendment, the terms and conditions of this Fourth Amendment shall prevail.
Section 7. Remaining Terms of Agreement. Except as specifically set forth in this
Fourth Amendment, all other terms and conditions of the Agreement and Exhibits shall remain
unmodified and in full force and effect.
Section 8. Effective Date of Amendment. This Fourth Amendment shall become
effective upon the day the second Member Jurisdiction executes this Amendment, as authorized
by each jurisdiction's legislative body.
Section 9. Terminating Section - replaced by Section 2, Extension of Term.
Fourth Amendment to Interlocal Agreement Page 2
Packet Pg. 162
7.3.a
IN WITNESS WHEREOF, the Member Jurisdictions hereto have executed this Fourth
Amendment on the dates indicated below:
Approved as to Form:
By:
Title:
Date:
Approved as to Form:
By:
Title:
Date:
Approved as to Form:
By:
Title:
Date:
Approved as to Form:
By:
Title:
Date:
Fourth Amendment to Interlocal Agreement
CITY OF EDMONDS
Bv:
Title:
Date:
CITY OF LAKE FOREST PARK
Bv:
Title:
Date:
CITY OF MOUNTLAKE TERRACE
By:
Title:
Date:
CITY OF LYNNWOOD
By:
Title:
Date:
Page 3
Packet Pg. 163
7.3.a
Approved as to Form:
By:
Title:
Date:
Approved as to Form:
By:
Title:
Date:
Fourth Amendment to Interlocal Agreement
CITY OF SHORELINE
By: _
Title:
Date:
SNOHOMISH COUNTY
IRA
Title:
Date:
Page 4
Packet Pg. 164
7.3.a
EXHIBIT C2
CAPITAL IMPROVEMENT PLAN
Fourth Amendment to Interlocal Agreement Page 5
E
Q
Packet Pg. 165
7.3.a
Lake Bailin er/McAleer Creek Watershed Forum Capital Im
movement Plan (September 2020
Action or Project
Description
Project Information
Goal
Issues
Projected Outcome
Project Status 0912020
Projected
Potential Funding
Project Lead
Planning
Options
Agency
Level Cost
Lower
McAleer Creek
Upgrade/Replace Culverts on McAleer
Enhance and replace 1 culvert at Perkins Way on McAleer Creek in Lake Forest
TBD
Grant
Lake Forest
Reduce localized flooding in Lake Forest
Project benefits residents in
Up to 10 residences in Lake Forest Park
Project has not been initiated
Creek
Park
Park
Park.
Lake Forest Park only.
would be protected from localized flooding.
Upper
McAleer Creek/Lake Ballinger/Hall Creek
Calibrate and consolidate existing modeling information sufficient to develop
Lake Ballinger to Lake Washington
calibrated hydraulic and hydrologic model for Lake Ballinger for the purpose of
Requires H&H model
may be served by 2013 ACE memo.
Model the Lake Ballinger system from Hell
detemrining flooding impacts under various control scenarios during large storm
Mountlake
Answer questions, accurately reflect
calibration by qualified
Give accurate guidance to cities with
MLTto complete H&H model of Hall
Lake to Lake Washington
events (for example: and determine flood plain elevations for Hall Creek and
TBD
Gant, Forum
Terrace,
existing conditions during flood events
consultant; cost currently
development and redevelopment in the
Lake to Lake Ballinger in 2021 (cost
Lake Ballinger during a 100-year flood; simulate impacts to LFP property owners
Edmonds
unknown.
affected flood plain.
estimated to be $200K for MLT
if the restricting culvert under 1-5 is modified to allow more flow, weir elevation
changes, other scenarios.)
portion)
Develop use enhance environmentally sensitive areas, create
Improve habitat quality in creek, riparian
Improved habitat for birds, reptiles,
Feasibility study completed (2020).
passive park,
Partnership with
Mountlake
reas, around ponds. Add boardwalk to
amphibians, and some mammals; fulfills vision
Design/engineering to be completed
Ballinger Park Hall Creek Restoration
atmeandere, increase stream channel capacity and improve quality of water
$6M
USACE
Terrace
protect sensitive areas and provide
Cost
of Ballinger Park Master Plan of wilder
in 2021, construction to occur in
entering Lake Ballinger.
access. Add educational signs.
contemplative side of park
2022.
Gain understanding of baseline habitat
Cost, difficulty in finding
Useful biological baseline of watershed
Habitat Inventory
Aquatic life baseline, watershed study
TBD
Grant, Forum
All
and biological use of Hall Creek, Lake
biological indicators that are
system.
Project has not been initiated
Ballinger, and McAleer Creek
diagnostic
Project is anticipated to reduce Pollutants
Feasibility study completed;
Mathay-Ballinger Park Regional Infiltration
Green stommvater infrastructure project to treat and infiltrate much of the
Reduce stomrwater impacts on lakes
At planning phase;
flowing into the lake, help reduce mitigation
engineering &design to be
Facility Project
Edmonds runoff to Lake Ballinger including a major portion of the highly urbanized
$3-5 million
Gmrt/Edmonds
Edmonds
including pollution, temperature and
construction still several
temperature impact form stormvater sources,
completed in 202 ; construction
Highway 99 corridor.
9 y
quantity (each to varying degrees).
years out.
and reduce stormvater impacts on the Lake
level.
scheduled for 2022
Lake Management
Ecology grant, MLT
Florbicide treatment carried out in
Invasive Weed Control
Manage invasive plant species in Lake Ballinger to promote good water quality,
$SOK
&Edmonds in -kind
Mountlake
Implement Integrated Aquatic Plant Control
Cost, particularly ongoing
Improved use of Lake Ballingerfor recreation,
2019, bottom barrier installation
lower temperatures, and encourage a diverse plant community
cantribution of labor
Terrece
Plan
maintenance costs
improved habitat and water quality
completed in 2020
and resources
Fourth Amendment to Interlocal Agreement
Page 6
Packet Pg. 166
7.3.a
EXHIBIT D4
OPERATING FUND
ALLOCATIONS
Fourth Amendment to Interlocal Agreement Page 7
E
Q
Packet Pg. 167
7.3.a
Table 1
Service Provider
Operating Fund Allocation 2021-2023
Allocation shall be equal
percentage for each (current) Member Jurisdiction
Jurisdiction
% of Total
% of Total
% of Total
% of Total
Original members
5 members
4 members
3 members
Edmonds
16.67%
20.00%
25.00%
33.33%
Snohomish County*
16.67%
20.00%
25.00%
Lake Forest Park
16.67%
20.00%
25.00%
33.33%
Mountlake Terrace
16.67%
20.00%
25.00%
33.33%
Lynnwood
16.67%
Shoreline
16.67%
20.00%
*Provided however, that Snohomish County, in its discretion and at its election, may provide
mutually agreed in -kind contribution of services in lieu of its percentage share of the financial
operating fund allocation as set forth in D4 and E4. Snohomish County shall, within thirty (30)
days of becoming a Member Jurisdiction and no later than September 1 of each calendar year
thereafter during the duration of this Agreement or extension thereof shall advise the other
Member Jurisdictions of its election to provide in -kind contribution of services. In the event
Snohomish County elects to provide in -kind contribution of services, the remaining Member
Jurisdictions shall share equally Snohomish County's financial operating fund allocation.
Fourth Amendment to Interlocal Agreement Page 8
Packet Pg. 168
7.3.a
EXHIBIT E4
SERVICE PROVIDER OPERATING
FUND ALLOCATIONS
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7.3.a
Administrative Support Service Provider Needs Listing
The Forum wishes to retain the City of Mountlake Terrace as the Administrative Support Service
Provider. The Forum has suggested quarterly meetings at a minimum for the current agreement
period with other meetings held as needed. The Service Provider needs listing allows for four
quarterly meetings and up to four additional meetings per year.
Duties
Hours per quarter
Hours per year
Manage and update email list
for Forum
0.5
2
Edit and send out agenda
1
3
Arrange room reservations
and provide materials for
meetings
1
4
Take notes at meetings
2
8
Produce minutes for meetings
4.5
18
Maintain Forum records
1
4
Totals
10
40
Additional duties may be added as needs develop.
Provider Support through the City of Mountlake Terrace
Administrative Support for 2021 $1,600
Administrative Support for 2022 $1,600
Administrative Support for 2023 $1,600
This listing assumes services are provided at 10 hours a quarter are allocated for a
total of 40 hours for each of the 2021, 2022, and 2023 calendar years. Each
Member Jurisdiction's cost percentage of the Administrator Support Provider is
listed in Exhibit D4 Table 1.
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7.3.a
INTERLOCAL AGREEMENT
for the Governmental Jurisdictions within the Lake Ballinger/McAleer Creek
Watershed Including the Cities of Edmonds, Lake Forest Park, Lynnwood,
Mountlake Terrace, Shoreline and Snohomish County
PREAMBLE
THIS AGREEMENT ("Agreement") is entered into pursuant to Chapter 39.34
RCW by and among Snohomish County, a political subdivision of the state of
Washington, and the cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake
Terrace, and Shoreline, all municipal corporations of the state of Washington. The
parties executing this Agreement are located in King and Snohomish Counties, lying
wholly or partially within the Watershed Area defined in Section 1.1 below (individually
for those executing this Agreement "Member Jurisdiction" and collectively "Member
Jurisdictions"). The Member Jurisdictions share interests in and responsibility for
addressing long-term watershed planning and conservation and wish to provide for
development of various activities and projects therein.
A. MUTUAL COVENANTS AND AGREEMENTS
DEFINITIONS. For purposes of this Agreement, the following terms shall have
the meaning provided for below:
1.1 WATERSHED AREA: The Watershed Area is defined as those waters
draining to Lake Washington through surface and subsurface natural or
constructed water conveyance systems consisting of Hall Lake, Hall Creek,
Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek and all other known
surface and subsurface tributary drainages along with _the associated pipe
conveyance systems connected to existing surface conveyance as further
delineated on the watershed map attached as Exhibit A and collectively
known as the Lake Ballinger/McAleer Creek Watershed. Additional tributary
drainage areas identified in the future that are not currently listed on Exhibit
A may be added to the Exhibit A by amendment of this Agreement.
1.2 ELIGIBLE JURISDICTIONS: The governments eligible for participation in
this Agreement as Member Jurisdictions are Snohomish County, and the
Cities of Edmonds, Lake Forest Park, Lynnwood, Mountlake Terrace and
Shoreline.
1.3 MEMBER JURISDICTION: A Member Jurisdiction as referred to herein is
a government eligible for participation in this Agreement that has also
executed this Agreement.
1.4 LAKE BALLINGER/McALEER CREEK WATERSHED FORUM: The Lake
Ballinger/ McAleer Creek Watershed Forum (hereinafter referred to as the
Forum) created herein is the governing body responsible for implementing
this Agreement and is comprised of designated representatives of Eligible
Jurisdictions who have authorized the execution of and become Member
Jurisdictions of this Agreement.
1.5 STRATEGIC ACTION PLAN: The Strategic Action Plan, as referred to
herein, is the plan developed by the Forum and adopted by all Member
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7.3.a
Jurisdictions to address water resource issues within the Watershed Area
as provided in this Agreement. The plan identifies specific actions and
projects to address the identified water resource issues and is attached as
Exhibit B.
1.6 CAPITAL IMPROVEMENT PLAN: The Capital Improvement Plan, as
referred to herein, is the set of projects developed in the Strategic Action
Plan to address the identified water resource issues. The Capital
Improvement Plan lists specific projects, estimated costs, proposed funding
mechanisms and project lead agency and is attached as Exhibit C.
1.7 FISCAL AGENT: The Fiscal Agent is the entity designated to perform all
accounting and contract management services for the Forum, as it may
require, in accordance with the requirements of Chapter 39.34 RCW.
1.8 SERVICE PROVIDER(S): The Service Provider(s), as used herein, means
that individual consultant or other entity which provides a service to and for
the Forum and who is directed to carry out actions as determined or
assigned by the Forum, including but not limited to, preparation of meeting
agendas and minutes, maintaining documents and records, researching
federal and state appropriation opportunities, and researching and applying
for local, state and federal grants in support of the Strategic Action Plan
and the Capital Improvement Plan.
1.8.1 Service Provider Operating Fund: The Service Provider
Operating Fund is the fund established for activities of the Service
Provider(s) in the implementation of the Strategic Action Plan and
the Capital Improvement Plan. The fund budget is set each year by
action of the Forum and authorized by budget allocation from each
Member Jurisdiction.
1.9 STEERING COMMITTEE and PROJECT SUBCOMMITTEES: The Steering
Committee is composed of executive level staff members of each Member
Jurisdiction who will provide specific guidance to technical level staff on the
Project Subcommittees for each of the projects identified in the Capital
Improvement Plan based on policy direction from the Forum.
2. PURPOSES. The purposes of this Agreement include the following:
2.1 To provide a mechanism and governance structure for the implementation of
the Strategic Action Plan and to share the cost of Service Provider(s) to
coordinate and provide the services necessary for the successful
implementation of the Strategic Action Plan and the Capital Improvement
Plan.
2.2 To provide a mechanism for securing technical assistance and any available
funding from state agencies, federal agencies or other sources to implement
the Strategic Action Plan and the Capital Improvement Plan in support of
the Strategic Action Plan.
2.3 To provide a framework for cooperation and coordination among the member
jurisdictions on issues relating to the implementation of the Strategic Action
Plan and the Capital Improvement Plan.
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7.3.a
2.4 To develop and articulate to state and federal legislators, watershed based
positions on stormwater management issues, conservation issues, funding
or any other issues jointly identified by the Member Jurisdictions.
2.5 To provide for the ongoing participation of citizens and other stakeholders in
such efforts and to ensure continued public outreach efforts to educate and
garner support for current and future watershed conservation efforts.
It is not the purpose or intent of this Agreement to create, supplant, preempt or
supersede the authority or role of any individual Member Jurisdiction or water
quality policy body.
3. EFFECTIVE DATE AND TERM. This Agreement shall become effective upon its
execution by Eligible Jurisdictions, as authorized by each jurisdiction's
legislative body, and further provided that after such execution, this Agreement
shall be posted on the web site of each Member Jurisdiction in accordance with
the terms of RCW 39.34.040 and .200. Once effective, this Agreement shall
remain in effect, unless terminated as provided in Section 9, until December 31,
2013; provided, however, that this Agreement may be extended for such
additional terms as the Member Jurisdictions may agree to in writing.
4. ORGANIZATION AND NATURE OF THE FORUM. The Member Jurisdictions
hereby establish the Forum to serve as the formal governance structure for
carrying out the purposes of this Agreement. Each Member Jurisdiction shall
appoint one (1) elected official or designee and an alternate (elected official or
designee and alternate hereinafter referred to as designee) to serve as its
representative on the Forum along with a Steering Committee representative to
carry out the policy direction of the Forum.
4.1 Upon the effective execution of this Agreement and the appointment of
designees from each Member Jurisdiction to the Forum, the Forum
designees shall meet and choose, according to the voting provisions of
Section 5, representatives to serve as Forum Chair and Vice Chair to
oversee and direct the activities associated with Forum meetings including
the development of the agendas, running the meeting and providing
leadership to the Forum.
4.2 The Forum shall have the authority and mandate to do the following:
4.2.1 Review and evaluate at least annually the duties to be assigned to the
Steering Committee to this Agreement and provide for whatever
actions it deems necessary to ensure that quality services are
efficiently, effectively and responsibly delivered in the performance of
this Agreement.
4.2.2 Review Steering Committee progress on implementation of the
Strategic Action Plan and the Capital Improvement Plan on a
quarterly basis and provide for whatever actions it deems appropriate
to ensure that such development is efficiently, effectively and
responsibly delivered in the performance of this Agreement.
4.2.3 On or before September 1 of each year, establish and approve a
Service Provider Operating Fund budget for the following calendar
year for the activities of the Service Provider(s), proposing the level
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of funding and total resource obligations of the Member
Jurisdictions to support the activities of the Service Provider(s)
which are to be allocated in accordance with the formula set forth in
Exhibit D.
4.2.4 Review and evaluate at least annually the duties to be assigned to the
Service Provider(s) to this Agreement and provide for whatever
actions it deems necessary to ensure that quality services are
efficiently, effectively and responsibly delivered in the performance of
this Agreement.
4.2.5 Oversee and administer the allocation of resources available to the
Forum to implement the Strategic Action Plan and the Capital
Improvement Plan in support of the Strategic Action Plan.
4.3 The Forum designees may adopt other rules and procedures that are
consistent with its purposes as stated herein and are necessary for its
operation according to the voting provisions of Section 5.
5. VOTING. The Forum designees shall make decisions, approve goals and
objectives, specify work priorities and perform any other actions necessary to
carry out the purposes of this Agreement as follows:
5.1 No action or binding decision will be taken by the Forum without the
presence of a quorum of active Member Jurisdiction designees. A quorum
exists if a majority of the Member Jurisdiction designees are present at the
Forum meeting. The voting procedures provided for in 5.2 and 5.3 are
conditioned upon there being a quorum of the active Member Jurisdiction
designees present for any action or decision to be effective and binding.
5.2 Decisions shall be made using a consensus model as much as possible.
Each designee agrees to use their best effort and exercise good faith in
consensus decision -making. Consensus may be reached by unanimous
agreement of the Member Jurisdiction designees at the meeting or by a
majority recommendation agreed upon by the Member Jurisdiction
designees.
5.3 In the event consensus cannot be achieved, as determined by rules and
procedures adopted by the Forum, the Forum shall take action on a majority
basis, as follows:
5.3.1 Each Member Jurisdiction, through its appointed designee, may
cast its vote in connection with a proposed Forum action.
5.3.2 For any action subject to voting to be deemed approved, an
affirmative vote must be cast by a majority of the Member
Jurisdiction designees. No action shall be valid and binding on the
Member Jurisdiction until it shall receive majority of votes of the total
number of Member Jurisdiction designees. A vote of abstention
shall be recorded as a "no" vote.
6. OBLIGATIONS OF MEMBER JURISDICTIONS; BUDGET; FISCAL AGENT•
RULES.
6.1 Each Member Jurisdiction shall be responsible for meeting its financial
obligations hereunder as described in Section 2.1 and established by the
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7.3.a
operating fund adopted by the Forum under this Agreement and described
in Section 4.2.3.
6.2 On or before September 1 of each year of this Agreement, the Forum shall
adopt a Service Provider budget for the following calendar year. The
Service Provider budget shall propose the level of funding responsibilities of
the individual Member Jurisdictions for the following calendar year and
shall propose the levels of funding to be allocated to the Service Provider
budget for implementation activities related to the Strategic Action Plan and
the Capital Improvement Plan within the Watershed Area. The Member
Jurisdictions shall thereafter take separate legislative or other actions that
may be necessary to timely address such individual responsibilities under
the proposed operating fund, and shall have done so no later than December
31 st of each such year, provided that the financial obligations of each
Member Jurisdiction to fund this Agreement after December 31, 2011 are
contingent upon local legislative appropriation of necessary funds in future
fiscal years; and provided that financial obligations imposed herein shall not
be for the purpose of funding the design or construction of specific Capital
Improvement Plan projects.
6.3 Funds collected from any source on behalf of the Forum shall be maintained
in a special fund by the Fiscal Agent as ex officio treasurer on behalf of the
Forum pursuant to rules and procedures established and agreed to by the
Forum. The Fiscal Agent shall also serve as the contractual agent for the
Member Jurisdictions in acquiring any services needed, including those
provided by the Service Provider(s), in the implementation of the Strategic
Action Plan and the Capital Improvement Plan as directed by the Forum.
The Fiscal Agent shall establish billing practices and collection procedures
in the format established by the Washington State Auditor, and utilize its
established purchasing authority and procedures, and any other procedures
as may be necessary to provide for its efficient administration and operation.
Any Member Jurisdiction may inspect and review all records maintained in
connection with the special fund maintained by the Fiscal Agent at any
reasonable time.
6.4 The Fiscal Agent, in the performance of its duties, shall not exceed the
budgeted amounts authorized by the Forum and/or the total funds as
appropriated by the individual Member Jurisdictions.
7. LATECOMERS. An Eligible Jurisdiction listed in Section 1.2 which has not
become a Member Jurisdiction within six (6) months of the effective date of this
Agreement may become a Member Jurisdiction only with the written consent of
all the Member Jurisdiction. The provisions of Section 5 otherwise governing
decisions of the Forum shall not apply to this Section 7. The Member
Jurisdictions and the county or city seeking to become a Member Jurisdiction
shall jointly determine the terms and conditions under which the county or city
may become a Member Jurisdiction. These terms and conditions shall include
payment by such county or city to the Member Jurisdictions of the amount
determined jointly by the Member Jurisdictions and the county or city to
represent such county or city's fair and proportionate share of all costs
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7.3.a
associated with activities undertaken by the Forum and the Member
Jurisdictions on its behalf as of the date the county or city becomes a Member
Jurisdiction. Any county or city that becomes a Member Jurisdiction pursuant
to this section shall thereby assume the general rights and responsibilities of all
other Member Jurisdictions.
8. TERMINATION. This Agreement may be terminated by any Member
Jurisdiction, as to that Member Jurisdiction only, upon sixty (60) days written
notice to the other Member Jurisdictions. The terminating Member
Jurisdiction shall remain fully responsible for meeting all of its funding
obligations for expenditures authorized by the jurisdiction, but only for costs
incurred prior to the date of the notice. This Agreement may be terminated at any
time by the written agreement of all Member Jurisdictions.
9. HOLD HARMLESS AND INDEMNIFICATION. To the extent permitted by state
law, and for the limited purposes set forth in this Agreement, each Member
Jurisdiction shall protect, defend, hold harmless and indemnify the other
Member Jurisdictions to include the officers, employees, agents and
contractors of the Member Jurisdiction, while acting within the scope of their
employment as such, from and against any and all claims (including demands,
suits, penalties, liabilities, damages, costs, expenses, or losses of any kind or
nature whatsoever) arising out of or in any way resulting from such Member
Jurisdiction's own negligent acts or omissions, torts and wrongful or illegal acts
related to such Member Jurisdiction's participation and obligations under this
Agreement. Each Member Jurisdiction agrees that its obligations under this
subsection extend to any claim, demand and/or cause of action brought by or on
behalf of any of its employees or agents. For this purpose, each Member
Jurisdiction, by mutual negotiation, hereby waives, with respect to the other
Member Jurisdictions only, any immunity that would otherwise be available
against such claims under the industrial insurance act provisions of Title 51
RCW. The provisions of this subsection shall survive and continue to be
applicable to Member Jurisdictions exercising the right of termination pursuant
to Section 9.
10. NO ASSUMPTION OF LIABILITY. In no event do the Member Jurisdictions
intend to assume any responsibility, risk or liability of any other Member
Jurisdiction or otherwise with regard to any Member Jurisdiction's duties or
any act, statute or regulation of any local municipality or government, the State of
Washington or the United States.
11. VOLUNTARY AGREEMENT. This is a voluntary agreement and it is
acknowledged and agreed that, in entering into this Agreement, no Member
Jurisdiction is committing to adopt or implement any actions or
recommendations that may be contained in the Strategic Action Plan and the
Capital Improvement Plan pursuant to this Agreement.
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7.3.a
12. NO PRECLUSION OF ACTIVITIES OR PROJECTS. Nothing herein shall
preclude any one or more of the Member Jurisdiction from choosing or
agreeing to fund or implement any work, activities or projects associated with any
of the purposes hereunder by separate agreement or action, provided that any
such decision or agreement shall not impose any funding, participation or other
obligation of any kind on any Member Jurisdiction that is not a party to such
decision or agreement.
13. NO THIRD PARTY RIGHTS. Nothing contained in this Agreement is intended to,
nor shall it be construed to, create any rights in any third party, including without
limitation NMFS, USFWS, any agency or department of the United States, or the
State of Washington, or to form the basis for any liability on the part of the Forum
or any of the Member Jurisdictions, or their officers, elected officials, agents
and employees, to any third party.
14. AMENDMENTS. This Agreement may be amended, altered or clarified only by
the unanimous consent of the Member Jurisdictions, represented by affirmative
action by their legislative bodies.
15. COUNTERPARTS. This Agreement may be executed in counterparts.
16. APPROVAL BY MEMBER JURISDICTION'S GOVERNING BODIES. The
governing body of each Member Jurisdiction must approve this Agreement
before any representative of such Member Jurisdiction may execute this
Agreement.
17. FILING OF AGREEMENT. This Agreement shall be posted on the web site of
each Member Jurisdiction in accordance with the provisions of RCW 39.34.040
and .200 and with the terms of Section 3 herein.
18. ATTORNEY FEES. In the event a Member Jurisdiction brings suit to enforce
this Agreement, or for breach of this Agreement, the prevailing Member
Jurisdiction shall be entitled to its costs, expenses, and attorney fees for
bringing or defending the action.
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CONFORMED COPY
200811040338 10 PGS
11 / 04 f 2008 9 : 57am 0.00
INTERLOCAL AGISNOHOMISH COUNTY, ISHINGTON
For the Governmental Jurisdictions within the Greater Hall Lake, Hall Creek,
Chase Lake, Echo Lake, Lake Ballinger, McAleer Creek Watershed
PREAMBLE
THIS AGREEMENT ("Agreement') is entered into pursuant to Chapter 39.34 RCW by and
among the eligible county and city governments executing this Agreement that are located in King
and Snohomish Counties, lying wholly or partially within the Watershed Area defined in Section
1.1 below (individually for those executing this Agreement "Member Jurisdiction" and collectively
"Member Jurisdictions"). The Member Jurisdictions share interests in and responsibility for
addressing long-term watershed planning and conservation and wish to provide for development
of various activities and projects therein.
14 MUTUAL COVENANTS AND AGREEMENTS
15 1. DEFINITIONS. For purposes of this Agreement, the following terms shall have the meaning
16 provided for below:
17 1.1 WATERSHED AREA: The Watershed Area is defined as those waters draining to Lake
18 Washington through surface and subsurface natural or constructed water conveyance
19 systems consisting of Hall Lake, Hall Creek, Chase Lake, Echo Lake, Lake Ballinger,
20 McAleer Creek and all other known surface and subsurface tributary drainages along with
21 the associated pipe conveyance systems connected to existing surface conveyance as
22 further delineated on the watershed map attached as Exhibit A. Additional tributary
23
drainage areas identified in the future that are not currently listed on Exhibit A may be
L
24
added to the Exhibit A by amendment of this Agreement.
Q
25
1.2 ELIGIBLE JURISDICTIONS: The governments eligible for participation in this Agreement
�a
o
26
as Member Jurisdictions are Snohomish County, and the Cities of Edmonds, Lake
r'
27
Forest Park, Lynnwood, Mountlake Terrace and Shoreline.
c
Fa
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1.3 MEMBER JURISDICTION: A Member Jurisdiction as referred to herein is a
'a,
29
government eligible for participation in this Agreement that has executed this Agreement.
0
30
1.4 HALL LAKE, HALL CREEK, CHASE LAKE, ECHO LAKE, LAKE BALLINGER,
31
McALEER CREEK WATERSHED FORUM: The Hall Lake, Hall Creek, Chase Lake,
32
Echo Lake, Lake Ballinger, McAleer Creek Watershed Forum (hereinafter referred to
a
33
as the Forum) created herein is the governing body responsible for implementing this
34
Agreement and is comprised of designated representatives of Eligible Jurisdictions
35
who have authorized the execution of and become Member Juisdictions of this
36
Agreement.
37
1.5 STRATEGIC ACTION PLAN: The Strategic Action Plan as referred to herein is the
38
plan to address water resource within the Watershed Area developed as provided in this
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7.3.b
I Agreement. The plan shall identify specific actions and projects to address the identified
,2 water resource issues.
3 1.6 FISCAL AGENT: The Fiscal Agent refers to the City of Edmonds. The Fiscal Agent
4 will perform all accounting and contract management services for the Forum, as it may
5 require, in accordance with the requirements of Chapter 39.34 RCW.
6 1.7 STAFF COMMITTEE: The Staff Committee is composed of technical staff members of
7 each Member Jurisdiction who are assigned to carry out actions as directed by the
8 Forum. A staff member from the Department of Ecology may be designated to serve in
9 an advisory capacity on the Staff Committee through the Phase I activities process.
10 Other governmental advisors may be considered for inclusion under the provisions of
11 Section 4.
12 1.8 PHASE I AND PHASE II ACTIVITIES: Phase I activities shall consist of development
13 of the STRATEGIC ACTION PLAN with funding provided by the State Legislature
14 through the Washington State Department of Ecology and completed in the fiscal year
15 ending June 30, 2009. Phase H activities shall consist of any additional work authorized
16 by the Forum and undertaken by the Staff Committee to finalize and prepare the
17 STRATEGIC ACTION PLAN for approval by the Forum and for consideration and
18 adoption by each Member Jurisdictions legislative body. This phased approach
19 recognizes that finalization of the Strategic Action Plan and consideration and adoption
20 of the Strategic Action Plan by each Member Jurisdiction may extend past the June
21 30, 2009 fiscal year funding deadline.
22
23 2. PURPOSES. The purposes of this Agreement include the following:
24 2.1 To provide a mechanism and governance structure for the development and
25 implementation of the Strategic Action Plan.
26 2.2 To provide a mechanism for securing technical assistance and any available funding from
27 state agencies, federal agencies or other sources to develop and implement the
28 Strategic Action Plan.
29 2.3 To provide a framework for cooperation and coordination among the member jurisdictions
30 on issues relating to the development and implementation of the Strategic Action Plan.
31 2.4 To develop and articulate to state and federal legislators, watershed based positions on
32 stormwater management issues, conservation issues, funding or any other issues jointly
33 identified by the Member Jurisdictions.
34 2.5 To provide for the ongoing participation of citizens and other stakeholders in such efforts
35 and to ensure continued public outreach efforts to educate and garner support for current
36 and future watershed conservation efforts. The Forum will consider citizen and
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7.3.b
I stakeholder input along with other public input in the development of the Strategic
2 Action Plan.
3 It is not the purpose or intent of this Agreement to create, supplant, preempt or supersede the
4 authority or role of any individual Member Jurisdiction or water quality policy body.
5
6 3. EFFECTIVE DATE AND TERM. This Agreement shall become effective upon its execution by
7 Eligible Jurisdictions, as authorized by each jurisdiction's legislative body, and further provided
8 that after such execution, this Agreement shall be posted on the web site of each Member
9 Jurisdiction in accordance with the terms of RCW 39.34.040 and .200. Once effective, this
10 Agreement shall remain in effect, unless terminated as provided in Section 9, until July 1, 2010;
11 provided, however, that this Agreement may be extended for such additional terms as the
12 Member Jurisdictions may agree to in writing.
13
14 4. ORGANIZATION AND NATURE OF THE FORUM. The Member Jurisdictions hereby
15 establish the Forum to serve as the formal governance structure for carrying out the purposes of
16 this Agreement. Each Member Jurisdiction shall appoint one (1) elected official or designee
17 and an alternate (elected official or designee and alternate hereinafter referred to as designee) to
18 serve as its representative on the Forum along with one (1) technical staff member to serve on
19 the staff committee.
20 4.1 Upon the effective execution of this Agreement and the appointment of designees from
21 each Member Jurisdiction to the Forum, the Forum designees shall meet and choose,
22 according to the voting provisions of Section 5, representatives to serve as Forum Chair
23 and Vice Chair to oversee and direct the activities associated with Forum meetings
24 including the development of the agendas, running the meeting and providing leadership
25 to the Forum.
26 4.2 The Forum shall have the authority and mandate to do the following:
27 4.2.1 Approve a Request for Qualifications (RFQ) to secure a vendor to develop the
28 Strategic Action Plan once funds are received from the granting agency. RFQ
29 documentation will be developed by the Staff Committee. The Staff Committee
30 shall interview one or more applicants and recommend a vendor to the Forum
31 for approval. The Fiscal Agent will provide vendor contracting and
32 administrative services according to the provisions of Section 7.
33 4.2.2 Review Staff Committee progress on development of the Strategic Action Plan
34 on a quarterly basis and provide for whatever actions it deems appropriate to
35 ensure that such development is efficiently, effectively and responsibly delivered
36 in the performance of this Agreement.
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1 4.2.3 By June 30, 2009 develop a Strategic Action Plan for the Watershed Area to
2 address water resource related concerns.
3 4.2.4 Finalize and approve the Strategic Action Plan by January 1, 2010 for
4 consideration and adoption by the legislative bodies of the Member
5 Jurisdictions by July 1, 2010.
6 4.2.5 Oversee and administer the allocation of resources available to the Forum to
7 develop the Strategic Action Plan.
8 4.3 The Forum designees may adopt other rules and procedures that are consistent with its
9 purposes as stated herein and are necessary for its operation according to the voting
10 provisions of Section 5.
11
12 5. VOTING. The Forum designees shall make decisions, approve goals and objectives, specify
13 work priorities and perform any other actions necessary to carry out the purposes of this
14 Agreement as follows:
15 5.1 No action or binding decision will be taken by the Forum without the presence of a
16 quorum of active Member Jurisdiction designees. A quorum exists if a majority of the
17 Member Jurisdiction designees are present at the Forum meeting. The voting
18 procedures provided for in 5.2 and 5.3 are conditioned upon there being a quorum of the
19 active Member Jurisdiction designees present for any action or decision to be effective
20 and binding.
21 5.2 Decisions shall be made using a consensus model as much as possible. Each designee
22 agrees to use their best effort and exercise good faith in consensus decision -making.
23 Consensus may be reached by unanimous agreement of the Member Jurisdiction
24 designees at the meeting or by a majority recommendation agreed upon by the Member
25 Jurisdiction designees.
26 5.3 In the event consensus cannot be achieved, as determined by rules and procedures
27 adopted by the Forum, the Forum shall take action on a majority basis, as follows:
28 5.3.1 Each Member Jurisdiction, through its appointed designee, may cast its vote in
29 connection with a proposed Forum action.
30 5.3.2 For any action subject to voting to be deemed approved, an affirmative vote must
31 be cast by a majority of the Member Jurisdiction designees. No action shall be
32 valid and binding on the Member Jurisdiction until it shall receive majority of
33 votes of the total number of Member Jurisdiction designees. A vote of
34 abstention shall be recorded as a "no" vote.
35
36 6. CREATION APPROVAL AND RATIFICATION OF THE WATERSHED STRATEGIC ACTION
37 PLAN. The Strategic Action Plan shall be developed, and recommended by the Staff
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Committee, approved by the Forum and subject to consideration and adoption by the legislative
bodies of the Member Jurisdictions subject to the following:
6.1 The Staff Committee shall be responsible for the development and recommendation of
the Strategic Action Plan consistent with the purposes of this Agreement.
6.2 The Forum shall act to approve or remand the Strategic Action Plan within 60 days of
receipt of the final Strategic Action Plan from the Staff Committee. In the event the
Strategic Action Plan is not so approved, it shall be returned to the Staff Committee for
further consideration and amendment and thereafter returned to the Forum for decision.
6.3 After approval of the Strategic Action Plan by the Forum, the Strategic Action Plan
shall be referred to the legislative body of each Member Jurisdiction for consideration
and adoption. Consideration and adoption means an affirmative action, evidenced by a
resolution, motion, or ordinance of the legislative body of each Member Jurisdiction by
a majority of the eligible Member Jurisdictions.
OBLIGATIONS OF MEMBER JURISDICTIONS• BUDGET' FISCAL AGENT• RULES.
7.1 No funding obligations are anticipated on the part of each Member Jurisdiction under
Phase I or Phase II of the Agreement unless otherwise approved by the Forum and
adopted by the legislative body of the Member Jurisdiction.
7.2 Funds collected from any source on behalf of the Forum shall be maintained in a special
fund by the Fiscal Agent as ex officio treasurer on behalf of the Forum pursuant to rules
and procedures established and agreed to by the Forum. The Fiscal Agent shall also
serve as the contractual agent for the Member Jurisdictions in acquiring any services
needed in the development of the Strategic Action Plan as directed by the Forum. The
Fiscal Agent shall establish billing practices and collection procedures and any other
procedures as may be necessary to provide for its efficient administration and operation.
Any Member Jurisdiction may inspect and review all records maintained in connection
with the special fund maintained by the Fiscal Agent at any reasonable time.
8. LATECOMERS. An Eligible jurisdiction listed in Section 1.2 which has not become a Member
Jurisdiction within six (6) months of the effective date of this Agreement may become a Member
Jurisdiction only with the written consent of all the Member Jurisdiction. The provisions of
Section 5 otherwise governing decisions of the Forum shall not apply to this Section 8. The
Member Jurisdiction and the county or city seeking to become a Member Jurisdiction shall
jointly determine the terms and conditions under which the county or city may become a Member
Jurisdiction. These terms and conditions shall include payment by such county or city to the
Member Jurisdiction of the amount determined jointly by the Member Jurisdiction and the
county or city to represent such county or city's fair and proportionate share of all costs
Interlocal Agreement Page 5
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associated with activities undertaken by the Forum and the Member Jurisdiction on its behalf
as of the date the county or city becomes a Member Jurisdiction. Any county or city that
becomes a Member Jurisdiction pursuant to this section shall thereby assume the general
rights and responsibilities of all other Member Jurisdictions.
TERMINATION. This Agreement may be terminated by any Member Jurisdiction, as to that
Member Jurisdiction only, upon sixty (60) days written notice to the other Member
Jurisdictions. The terminating Member Jurisdiction shall remain fully responsible for meeting
all of its funding obligations for expenditures authorized by the jurisdiction prior to the date of the
notice. This Agreement may be terminated at any time by the written agreement of all Member
Jurisdictions.
HOLD HARMLESS AND INDEMNIFICATION. To the extent permitted by state law, and for the
limited purposes set forth in this Agreement, each Member Jurisdiction shall protect, defend,
hold harmless and indemnify the other Member Jurisdictions to include the officers, employees,
agents and contractors of the Member Jurisdiction, while acting within the scope of their
employment as such, from and against any and all claims (including demands, suits, penalties,
liabilities, damages, costs, expenses, or losses of any kind or nature whatsoever) arising out of or
in any way resulting from such Member Jurisdiction's own negligent acts or omissions, torts
and wrongful or illegal acts related to such Member Jurisdiction's participation and obligations
under this Agreement. Each Member Jurisdiction agrees that its obligations under this
subsection extend to any claim, demand and/or cause of action brought by or on behalf of any of
its employees or agents. For this purpose, each Member Jurisdiction, by mutual negotiation,
hereby waives, with respect to the other Member Jurisdictions only, any immunity that would
otherwise be available against such claims under the industrial insurance act provisions of Title
51 RCW. The provisions of this subsection shall survive and continue to be applicable to
Member Jurisdictions exercising the right of termination pursuant to Section 9.
11. NO ASSUMPTION OF LIABILITY. In no event do the Member Jurisdictions intend to assume
any responsibility, risk or liability of any other Member Jurisdiction or otherwise with regard to
any Member Jurisdiction's duties or any act, statute or regulation of any local municipality or
government, the State of Washington or the United States.
12. VOLUNTARY AGREEMENT. This is a voluntary agreement and it is acknowledged and agreed
that, in entering into this Agreement, no Member Jurisdiction is committing to adopt or
implement any actions or recommendations that may be contained in the Strategic Action Plan
pursuant to this Agreement.
Interlocal Agreement Page 6
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7.3.b
1
2 13. NO PRECLUSION OF ACTIVITIES OR PROJECTS. Nothing herein shall preclude any one or
3 more of the Member Jurisdiction from choosing or agreeing to fund or implement any work,
4 activities or projects associated with any of the purposes hereunder by separate agreement or
5 action, provided that any such decision or agreement shall not impose any funding, participation
6 or other obligation of any kind on any Member Jurisdiction that is not a party to such decision or
7 agreement.
8
9 14. NO THIRD PARTY RIGHTS. Nothing contained in this Agreement is intended to, nor shall it be
10 construed to, create any rights in any third party, including without limitation NMFS, USFWS, any
11 agency or department of the United States, or the State of Washington, or to form the basis for
12 any liability on the part of the Forum or any of the Member Jurisdictions, or their officers,
13 elected officials, agents and employees, to any third party.
14
15 15. AMENDMENTS. This Agreement may be amended, altered or clarified only by the unanimous
16 consent of the Member Jurisdictions, represented by affirmative action by their legislative
17 bodies.
18
19 16. COUNTERPARTS. This Agreement may be executed in counterparts.
20
21 17. APPROVAL BY MEMBER JURISDICTION'S GOVERNING BODIES. The governing body of
22 each Member Jurisdiction must approve this Agreement before any representative of such
23 Member Jurisdiction may execute this Agreement.
24
25 18. FILING OF AGREEMENT. This Agreement shall be posted on the web site of each Member
26 Jurisdiction in accordance with the provisions of RCW 39.34.040 and .200 and with the terms of
27 Section 3 herein.
28
29 19. ATTORNEY FEES. In the event a Member Jurisdiction brings suit to enforce this Agreement,
30 or for breach of this Agreement, the prevailing Member Jurisdiction shall be entitled to its costs,
31 expenses, and attorney fees for bringing or defending the action.
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7.3.b
I IN WITNESS WHEREOF, the Member Jurisdictions hereto have executed this Agreement on the dates
2 indicated below:
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4 Approv d or
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6 By:
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8 Title: C
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10 Date:
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13 Approved as to form:
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M
CITY OF RDMONDS
Title:
Date: ? 1 �;- Moog
Title:_ IVIA YOK-
Date: -?' 2 / `by
CI'
By
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Interlocal Agreement Page 8
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7.3.b
2 Approved s to f�r
3 f
4 By:
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6 Title:
7_
8 Date:
9
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11 Approved as to form:
12 �
13 By:
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15 Title:
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17 Date:
18
CITY OF SHORELINE
Title: n a �r
Date: c�
SNOHOMISH COUNTY
Title:
Date: f 1 .3 /0 F
COUNCIL USE ONLY
Approved: - .3 -
Doc file:
Interlocal Agreement Page 9
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7.4
City Council Agenda Item
Meeting Date: 10/27/2020
Flood Damage Prevention Ordinance
Staff Lead: Kernen Lien
Department: Planning Division
Preparer: Kernen Lien
Background/History
A new Flood Insurance Study (FIS) and Flood Insurance Rate Map (FIRM) from the Federal Emergency
Management Agency (FEMA) became effective June 19, 2020. The City of Edmonds was required to
revise and adopt compliant regulations prior to this date. Failure to adopt the FIS and FIRM through
revision of local regulations would have resulted in immediate suspension from the National Flood
Insurance Program (NFIP). FEMA has stated it did not have the authority to postpone the effective dates
of the maps in response to the COVID-19 outbreak. These dates are set by legislation and federal
regulation that require a community to adopt the new FIS and accompanying FIRM within six (6) months
of the issuance of the Letter of Final Determination. FEMA encouraged communities to find whatever
flexibility is available in their process to ensure that the FIS and FIRM are adopted on time to avoid the
difficulties of suspension.
Early this year, restrictions to the Open Public Meetings Act (OPMA) prevented the City of Edmonds
from following the normal process for code updates. In order to remain in the NFIP, the City adopted
Interim Ordinance No. 4188 which contained a flood damage prevention ordinance that satisfied FEMA's
requirements for the City of Edmonds to remain in the NFIP.
Now that some restrictions to OPMA have been lifted, the updated flood damage prevention ordinance
(including some revisions) is being reviewed for adoption as a permanent ordinance. The Planning
Board reviewed the updated Flood Damage Prevention regulations at its August 12, 2020 meeting and
held a public hearing on the draft regulations on September 9, 2020. The Planning Board forwarded a
recommendation to the City Council to adopt the Flood Damage Prevention Chapter 19.07 ECDC and the
updated reference to the new floodplain maps in ECDC 23.70.010.
The City Council considered the Planning Board's recommendation at the October 6th Council meeting
and held a public hearing on October 20th after which the Council moved to bring an ordinance back on
consent agenda for adoption.
Staff Recommendation
Adopt the draft ordinance provided in Exhibit 1.
Narrative
Introduction
Development within the City of Edmonds floodplains is regulated by the City's critical area regulations
Packet Pg. 188
7.4
(Chapter 23.70 ECDC - Frequently Flooded Areas) and building code regulations in Title 19. Chapter
23.70 ECDC primarily points to and relies upon the building code for the substantive floodplain
development regulations. New FEMA floodplain maps became effective on June 19, 2020, and for the
City of Edmonds to remain a participant in the National Flood Insurance Program the City must update
its floodplain regulations. In order to comply with this requirement, staff is proposing to establish a new
Flood Damage Prevention Chapter 19.07 ECDC located within the building code. ECDC 23.70.010 is
being updated to reference the new floodplain maps.
National Flood Insurance Program (NFIP) Background
The National Flood Insurance Program (NFIP) is a voluntary Federal program that enables property
owners in participating communities to purchase insurance protection against losses from flooding. This
insurance is designed to provide an insurance alternative to disaster assistance to meet the escalating
costs of repairing damage to buildings and their contents caused by floods.
Participation in the NFIP is based on an agreement between local communities and the Federal
Government. If a community adopts and enforces floodplain management regulations to reduce future
flood risks to new construction and substantially improved structures in Special Flood Hazard Areas
(SFHAs), the Federal Government will make flood insurance available within the community as a
financial protection against flood losses. The community's floodplain management regulations must
meet or exceed criteria established in accordance with Title 44 Code of Federal Regulations (CFR) Part
60.3, Criteria for land Management and Use. SFHAs are delineated on the community's Flood Insurance
Rate Maps (FIRMS). To provide a national standard without regional discrimination, the 1% annual
chance (100-year) flood has been adopted by FEMA as the base flood for floodplain management
purposes.
Flood Insurance Rate Map Update
The City of Edmonds has limited areas within the 100-year flood plains. The flood plain areas are
primarily around the Edmonds Marsh, Lake Ballinger, and the mouth of Shell Creek as well as some
minor areas along the north Edmonds shoreline. The old FIRM maps were adopted in 1999. Over the
last several years, FEMA has been studying Snohomish County flood prone areas to update the FIRM
maps. The largest change in the Edmonds flood plain is in the waterfront area and the State Route
104/Dayton Street area. Under the old FIRM maps, the flood plain was largely confined to the Edmonds
Marsh and along the shoreline. With the updated draft FIRM maps, the flood plain would expand to
cover much of the water front area including Harbor Square and portions of the Salish Crossing site. On
the updated FIRM maps, the extent of the flood plain along Shell Creek would shrink to just the mouth
of Shell Creek. There would be no change in the flood plain in the City of Edmonds' jurisdiction around
Lake Ballinger.
Chapter 19.07 ECDC - Flood Damage Prevention
The new Chapter 19.07 ECDC consolidates the City's floodplain building code regulations in a single
chapter, where currently they are spread over three separate chapters with the building code. In
addition to consolidating existing building code, Chapter 19.07 ECDC includes new sections from the
state model floodplain ordinance.
Attachments:
Exhibit 1: Draft Flood Damage Prevention Ordinance
Packet Pg. 189
7.4.a
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE EDMONDS COMMUNITY
DEVELOPMENT CODE TO ADOPT AND READOPT
FLOODPLAIN MANAGEMENT MEASURES THAT ARE
REQUIRED TO CONTINUE THE CITY'S PARTICIPATION IN
THE NATIONAL FLOOD INSURANCE PROGRAM AND
REPEALING INTERIM ORDINANCE 4188
WHEREAS, the City of Edmonds received a March 16, 2020 letter from the Director of
FEMA's Floodplain Management Division; and
WHEREAS, the letter described certain steps that were required by the City to participate
in the National Flood Insurance Program (NFIP); and
WHEREAS, a Flood Insurance Study (FIS) and Flood Insurance Rate Map (FIRM) have
been completed for the City of Edmonds; and
WHEREAS, the FIS and FIRM became effective on June 19, 2020; and
WHEREAS, by the June 19, 2020 effective date, the Department of Homeland Security's
Federal Emergency Management Agency (FEMA) Regional Office was required to approve the
legally enforceable floodplain management measures that the City of Edmonds adopted in
accordance with Title 44 Code of Federal Regulations, Section 60.3(e); and
WHEREAS, the adoption of compliant floodplain management measures provided
protection for the City of Edmonds and ensured its participation in the NFIP; and
WHEREAS, the NFIP State Coordinating Office for Washington State has verified that
Washington cities may include language in their floodplain management measures that
automatically adopt the most recently available flood elevation data provided by FEMA; and
WHEREAS, the above referenced March 16, 2020 letter was FEMA's official notification
to the City of Edmonds that it had until June 19, 2020 to adopt floodplain management
regulations that meet or exceed the minimum NFIP requirements and request approval of those
regulations from the FEMA Regional Office;
Packet Pg. 190
7.4.a
WHEREAS, the City of Edmonds' adopted floodplain management measures will be
reviewed upon receipt and the FEMA Regional Office will notify the City when the measures are
approved; and
WHEREAS, the City of Edmonds' compliance with these mandatory program
requirements enabled the City to avoid suspension from the NFIP; and
WHEREAS, on June 2, 2020, pursuant to RCW 36.70A.390, Ordinance 4188 was
adopted as an interim ordinance on an emergency basis; and
WHEREAS, Ordinance 4188 took effect immediately on June 2, 2020 and contained a
sunset clause stating that the ordinance would cease to have effect after 180 days; and
WHEREAS, the Planning Board reviewed the updated Flood Damage Prevention
regulations at its August 12, 2020 meeting and held a public hearing on the draft regulations on
September 9, 2020; and
WHEREAS, the Planning Board forwarded a recommendation to the City Council to
adopt the Flood Damage Prevention Chapter 19.07 ECDC as provided in Exhibit A, hereto; and
and
WHEREAS, no changes are recommended to be made to Exhibits B, C, and D hereto;
WHEREAS, Exhibits B, C, and D hereto are being readopted here without a sunset
clause; and
WHEREAS, the city council held a public hearing on the updated Flood Damage
Prevention regulations on October 20, 2020;
NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. A new chapter 19.07 of the Edmonds Community Development Code, entitled
"Flood Damage Prevention," is hereby added to read as set forth in Attachment A hereto, which
is incorporated herein by this reference as if set forth in full.
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7.4.a
Section 2. Section 23.70.010 of the Edmonds Community Development Code, entitled
"Designation, rating and mapping — Frequently flooded areas," is hereby amended to read as set
forth in Attachment B hereto, which is incorporated herein by this reference as if set forth in full
(new text is shown in underline; deleted text is shown in strike thr-etigh).
Section 3. Section 19.05.020 of the Edmonds Community Development Code, entitled
"Section amendments," is hereby amended to read as set forth in Attachment C hereto, which is
incorporated herein by this reference as if set forth in full (new text is shown in underline;
deleted text is shown in strike thfo g ).
Section 4. Section 19.00.025 of the Edmonds Community Development Code, entitled
"International Building Code section amendments," is hereby amended to read as set forth in
Attachment D hereto, which is incorporated herein by this reference as if set forth in full (new
text is shown in underline; deleted text is shown in stfike thfo g ).
Section 5. Repealer. Ordinance 4188 is hereby repealed and shall have no further effect
as of the effective date of this ordinance.
Section 6. Severability. If any section, subsection, clause, sentence, or phrase of this
ordinance should be held invalid or unconstitutional, such decision shall not affect the validity of
the remaining portions of this ordinance.
Section 7. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum and shall take effect five (5)
days after passage and publication of an approved summary thereof consisting of the title.
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7.4.a
APPROVED:
MAYOR MIKE NELSON
ATTEST/AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
Im
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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7.4.a
SUMMARY OF ORDINANCE NO.
of the City of Edmonds, Washington
On the day of , 2020, the City Council of the City of Edmonds, passed
Ordinance No. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE EDMONDS
COMMUNITY DEVELOPMENT CODE TO ADOPT
AND READOPT FLOODPLAIN MANAGEMENT
MEASURES THAT ARE REQUIRED TO CONTINUE
THE CITY'S PARTICIPATION IN THE NATIONAL
FLOOD INSURANCE PROGRAM AND REPEALING
INTERIM ORDINANCE 4188
The full text of this Ordinance will be mailed upon request.
DATED this day of , 2020.
4840-7251-8158, v. 1
k'
CITY CLERK, SCOTT PASSEY
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Attachment A
7.4.a
Chapter 19.07
FLOOD DAMAGE PREVENTION
19.07.000
Purpose
19.07.010
Applicability
19.07.020
Definitions
19.07.025
Administration
19.07.030
International Building Code section amendments
19.07.040
International Residential Code section amendments
19.07.050
Habitat Assessment
19.07.060
Review of Building Permits
19.07.065
Changes to Special Flood Hazard Areas
19.07.070
Anchoring
19.07.080
Subdivision Proposals and Development
19.07.090
Manufactured Homes
19.07.095
General Requirements for Other Development
19.07.100
All Other Building Standards apply
19.07.110
Variance
19.07.000 Purpose
It is the purpose of this ordinance to promote the public health, safety, and general welfare; reduce the
annual cost of flood insurance; and minimize public and private losses due to flood conditions in specific
areas by provisions designed to:
A. Protect human life and health;
B. Minimize expenditure of public money for costly flood control projects;
C. Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at
the expense of the general public;
D. Minimize prolonged business interruptions;
E. Minimize damage to public facilities and utilities, such as water and gas mains; electric, telephone,
and sewer lines; and streets and bridges located in flood hazard areas;
F. Help maintain a stable tax base by providing for the sound use and development of flood hazard
areas so as to minimize blight areas caused by flooding;
G. Notify potential buyers that the property is in a Special Flood Hazard Area;
H. Notify those who occupy flood hazard areas that they assume responsibility for their actions; and
I. Participate in and maintain eligibility for flood insurance and disaster relief.
19.07.010 Applicability
A. Lands to which the chapter applies. This chapter shall apply to all special flood hazard areas within
the boundaries of the City of Edmonds.
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Attachment A
7.4.a
B. Basis for establishing the areas of special flood hazard. The special flood hazard areas identified by
the Federal Insurance Administrator in a scientific and engineering report entitled "The Flood
Insurance Study (FIS) for Snohomish County, Washington, and Incorporated Areas" dated June 19,
2020, and any revisions thereto, with accompanying Flood Insurance Rate Maps (FIRMs), and any
revisions thereto, are hereby adopted by reference and declared to be a part of this ordinance. The
FIS and the FIRM are on file at the Development Services Department at 121 5t" Avenue North.
The best available information for flood hazard area identification as outlined in Section G103.3 shall
be the basis for regulation until a new FIRM is issued that incorporates data utilized under Section
G 103.3.
19.07.020 Definitions
The following definitions apply to this chapter.
A. Alteration of Watercourse: Any action that will change the location of the channel occupied by
water within the banks of any portion of a riverine waterbody.
B. Area of special flood hazard: The land in the floodplain within a community subject to a 1 percent or
greater chance of flooding in any given year. It is shown on the Flood Insurance Rate Map (FIRM) as
zone A, AO, AH, Al-30, AE, A99, AR (V, VO, V1-30, VE). "Special flood hazard area" is synonymous in
meaning with the phrase "area of special flood hazard".
C. Base flood: The flood having a 1% chance of being equaled or exceeded in any given year (also
referred to as the "100-year flood").
D. Base Flood Elevation (BFE): the elevation to which floodwater is anticipated to rise during the base
flood.
E. Basement: Any area of the building having its floor sub -grade (below ground level) on all sides.
F. Coastal High Hazard Area: An area of special flood hazard extending from offshore to the inland limit
of a primary frontal dune along an open coast and any other area subject to high velocity wave
action from storms or seismic sources. The area is designated on the FIRM as zone V1-30, VE or V.
G. Development: Any man-made change to improved or unimproved real estate, including but not
limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or
drilling operations or storage of equipment or materials located within the area of special flood
hazard.
H. Elevation Certificate: An administrative tool of the National Flood Insurance Program (NFIP) that can
be used to provide elevation information, to determine the proper insurance premium rate, and to
support a request for a Letter of Map Amendment (LOMA) or Letter of Map Revision based on fill
(LOMR-F).
Flood or Flooding:
A general and temporary condition of partial or complete inundation of normally dry land areas
from:
a. The overflow of inland or tidal waters.
b. The unusual and rapid accumulation or runoff of surface waters from any source.
c. Mudslides (i.e., mudflows) which are proximately caused by flooding as defined in
paragraph (1)(b) of this definition and are akin to a river of liquid and flowing mud on the
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Attachment A
7.4.a
surfaces of normally dry land areas, as when earth is carried by a current of water and
deposited along the path of the current.
The collapse or subsidence of land along the shore of a lake or other body of water as a result of
erosion or undermining caused by waves or currents of water exceeding anticipated cyclical
levels or suddenly caused by an unusually high water level in a natural body of water,
accompanied by a severe storm, or by an unanticipated force of nature, such as flash flood or an
abnormal tidal surge, or by some similarly unusual and unforeseeable event which results in
flooding as defined in paragraph (1)(a) of this definition.
J. Flood elevation study: An examination, evaluation and determination of flood hazards and, if
appropriate, corresponding water surface elevations, or an examination, evaluation and
determination of mudslide (i.e., mudflow) and/or flood -related erosion hazards. Also known as a
Flood Insurance Study (FIS).
K. Flood Insurance Rate Map (FIRM): The official map of a community, on which the Federal Insurance
Administrator has delineated both the special hazard areas and the risk premium zones applicable
to the community. A FIRM that has been made available digitally is called a Digital Flood Insurance
Rate Map (DFIRM).
L. Floodplain or flood -prone area: Any land area susceptible to being inundated by water from any
source. See "Flood or flooding."
M. Floodplain administrator: The building official is designated to administer and enforce the floodplain
management regulations.
N. Floodplain management regulations: Zoning ordinances, subdivision regulations, building codes,
health regulations, special purpose ordinances (such as floodplain ordinance, grading ordinance and
erosion control ordinance) and other application of police power. The term describes such state or
local regulations, in any combination thereof, which provide standards for the purpose of flood
damage prevention and reduction.
O. Flood proofing: Any combination of structural and nonstructural additions, changes, or adjustments
to structures which reduce or eliminate risk of flood damage to real estate or improved real
property, water and sanitary facilities, structures, and their contents. Flood proofed structures are
those that have the structural integrity and design to be impervious to floodwater below the Base
Flood Elevation.
P. Functionally dependent use: A use which cannot perform its intended purpose unless it is located or
carried out in close proximity to water. The term includes only docking facilities, port facilities that
are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair
facilities, and does not include long term storage or related manufacturing facilities.
Q. Habitat Assessment: A written document that describes a project, identifies and analyzes the
project's impacts to habitat for species discussed in the "Endangered Species Act — Section 7
Consultation Final Biological Opinion and Magnuson -Stevens Fishery Conservation and Management
act Essential Fish Habitat Consultation for the Implementation of the National Flood Insurance
Program in the State of Washington, Phase One Document — Puget Sound Region," and provides an
Effects Determination.
R. Highest adjacent grade: The highest natural elevation of the ground surface prior to construction
next to the proposed walls of a structure.
S. Historic structure: Any structure that is:
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Attachment A
7.4.a
1. Listed individually in the National Register of Historic Places (a listing maintained by the
Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting
the requirements for individual listing on the National Register;
2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the
historical significance of a registered historic district or a district preliminarily determined by the
Secretary to qualify as a registered historic district;
3. Individually listed on a state inventory of historic places in states with historic preservation
programs which have been approved by the Secretary of Interior; or
4. Individually listed on a local inventory of historic places in communities with historic
preservation programs that have been certified either:
a. By an approved state program as determined by the Secretary of the Interior, or
b. Directly by the Secretary of the Interior in states without approved programs.
T. Lowest Floor: The lowest floor of the lowest enclosed area (including basement). An unfinished or
flood resistant enclosure, usable solely for parking of vehicles, building access, or storage in an area
other than a basement area, is not considered a building's lowest floor, provided that such
enclosure is not built so as to render the structure in violation of the applicable non -elevation
design requirements of this ordinance (i.e. provided there are adequate flood ventilation
openings).
U. Manufactured Home: A structure, transportable in one or more sections, which is built on a
permanent chassis and is designed for use with or without a permanent foundation when attached
to the required utilities. The term "manufactured home" does not include a "recreational vehicle."
V. Mean Sea Level: For purposes of the National Flood Insurance Program, the vertical datum to which
Base Flood Elevations shown on a community's Flood Insurance Rate Map are referenced.
W. New construction: For the purposes of determining insurance rates, structures for which the "start
of construction" commenced on or after the effective date of an initial Flood Insurance Rate Map or
after December 31, 1974, whichever is later, and includes any subsequent improvements to such
structures. For floodplain management purposes, "new construction" means structures for which
the "start of construction" commenced on or after the effective date of a floodplain management
regulation adopted by a community and includes any subsequent improvements to such structures.
X. Start of construction: Includes substantial improvement and means the date the building permit was
issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition,
placement, or other improvement was within 180 days from the date of the permit. The actual start
means either the first placement of permanent construction of a structure on a site, such as the
pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond
the stage of excavation; or the placement of a manufactured home on a foundation. Permanent
construction does not include land preparation, such as clearing, grading, and filling; nor does it
include the installation of streets and/or walkways; nor does it include excavation for a basement,
footings, piers, or foundations or the erection of temporary forms; nor does it include the
installation on the property of accessory buildings, such as garages or sheds not occupied as
dwelling units or not part of the main structure. For a substantial improvement, the actual start of
construction means the first alteration of any wall, ceiling, floor, or other structural part of a
building, whether or not that alteration affects the external dimensions of the building.
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Attachment A
7.4.a
Y. Structure: For floodplain management purposes, a walled and roofed building, including a gas or
liquid storage tank, that is principally above ground, as well as a manufactured home.
Z. Substantial Damage: Damage of any origin sustained by a structure whereby the cost of restoring
the structure to its before damaged condition would equal or exceed 50 percent of the replacement
cost of the structure before the damage occurred.
AA. Substantial improvement: Any reconstruction, rehabilitation, addition, or other improvement of a
structure, the cost of which equals or exceeds 50 percent of the market value of the structure
before the "start of construction" of the improvement. This term includes structures which have
incurred "substantial damage," regardless of the actual repair work performed. The term does not
include any alteration of a "historic structure," provided that the alteration will not preclude the
structure's continued designation as a "historic structure."
BB. Variance: A grant of relief by a community from the terms of a floodplain management regulation
CC. Water surface elevation: The height, in relation to the vertical datum utilized in the applicable flood
insurance study of floods of various magnitudes and frequencies in the floodplains of coastal or
riverine areas.
19.07.025 Administration
A. Establishment of a Development Permit
Development Permit Required. A development permit shall be obtained before construction or
development begins within any area of special flood hazard established in Section 19.07.010.
The permit shall be for all structures including manufactured homes, as set forth in the
"Definitions," and for all development including fill and other activities, also as set forth in the
"Definitions."
Application for Development Permit. Application for a development permit shall be made on
forms furnished by the floodplain administrator and may include, but not be limited to, plans in
duplicate drawn to scale showing the nature, location, dimensions, and elevations of the area in
question; existing or proposed structures, fill, storage of materials, drainage facilities, and the
location of the foregoing. Specifically, the following information is required:
a. Elevation in relation to mean sea level, of the lowest floor (including basement) of all
structures recorded on a current elevation certificate with Section B completed by the
floodplain administrator.
b. Elevation in relation to mean sea level to which any structure has been floodproofed;
c. Where a structure is to be floodproofed, certification by a registered professional engineer
or architect that the floodproofing methods for any nonresidential structure meet
floodproofing criteria in Section 5.2-2;
Description of the extent to which a watercourse will be altered or relocated as a result of
proposed development;
e. Where a structure is proposed in a V, V1-30, or VE zone, a V-zone design certificate; and
f. Any other such information that may be reasonably required by the floodplain administrator
in order to review the application.
B. Designation of the floodplain administrator.
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7.4.a
The building official is hereby appointed to administer, implement, and enforce this ordinance by
granting or denying development permits in accordance with its provisions. The floodplain
administrator may delegate authority to implement these provisions.
C. Duties and Responsibilities of the floodplain administrator shall include, but not be limited to:
1. Permit Review.
Review all development permits to determine that:
a. The permit requirements of this ordinance have been satisfied;
b. All other required state and federal permits have been obtained;
c. The site is reasonably safe from flooding;
d. Notify FEMA when annexations occur in the Special Flood Hazard Area.
2. Use of Other Base Flood Data in A and V Zones.
When base flood elevation data has not been provided (in A or V zones) in accordance with
Section 19.07.010, the floodplain administrator shall obtain, review, and reasonably utilize any
base flood elevation data available from a federal, state, or other source, in order to administer
this chapter.
3. Information to be Obtained and Maintained.
a. Where base flood elevation data is provided through the FIS, FIRM, or required as in Section
19.07.025.C.2, obtain and maintain a record of the actual (as -built) elevation (in relation to
mean sea level) of the lowest floor (including basement) of all new or substantially improved
structures, and whether or not the structure contains a basement.
b. Obtain and maintain documentation of the elevation of the bottom of the lowest horizontal
structural member in V or VE zones.
c. For all new or substantially improved floodproofed nonresidential structures where base
flood elevation data is provided through the FIS, FIRM, or as required in Section
19.07.025.C.2:
d. Obtain and maintain a record of the elevation (in relation to mean sea level) to which the
structure was floodproofed.
e. Maintain the floodproofing certifications required in Section 19.07.025.A.
f. Records of all variance actions, including justification for their issuance.
g. Improvement and damage calculations.
h. Maintain for public inspection all records pertaining to the provisions of this chapter.
4. Alteration of Watercourse. Whenever a watercourse is to altered or relocated:
Notify adjacent communities and the Department of Ecology prior to such alteration or
relocation of a watercourse, and submit evidence of such notification to the Federal
Insurance Administrator through appropriate notification means,
b. Assure that the flood carrying capacity of the altered or relocated portion of said
watercourse is maintained.
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Attachment A
7.4.a
19.07.030 International Building Code section amendments
The following sections of the IBC are hereby amended as follows:
A. Section 110.3.3, Lowest floor elevation, is amended to read:
In flood hazard areas, upon placement of the lowest floor, including the basement, and prior to
further vertical construction, the elevation certification required in Section 1612.5 shall be
submitted to the building official. Prior to final inspection approval, the building official shall require
an elevation certificate based on finished construction prepared and sealed by a State licensed land
surveyor.
B. Section 1612.1.1, Residential Structures, is added and reads:
Any residential or commercial structure located in a flood hazard area, that is destroyed, damaged
or demolished in an amount equal to 50 percent or more of its replacement cost at the time of
destruction, shall not be reconstructed except in full conformance with all provisions of this chapter
and other local, state and federal regulations.
C. Section 1612.4.1, Lowest Floor Elevation, is added and reads:
For buildings in all structure categories located in the Coastal High Hazard Areas and Coastal A Flood
Zones, the elevation of the lowest floor shall be a minimum of two feet above the base flood
elevation, as determined from the applicable FEMA flood hazard map.
19.07.040 International Residential Code section amendments
The following sections of the IRC are hereby amended as follows:
A. Table R301.2(1), Climatic and Geographic Design Criteria, is amended with the following criteria:
Flood Hazard(g) = NFIP adoption June 19, 2020. FIRM maps June 19, 2019
B. R322.1, General, is hereby amended as follows:
Buildings and structures constructed in whole or in part in flood hazard areas (including A or V
Zones) as established in Table R301.2(1) shall be designed and constructed in accordance with the
provisions contained in this section.
Any residential or commercial structure located in a flood hazard area, that is destroyed, damaged
or demolished in an amount equal to 50 percent or more of its replacement cost at the time of
destruction, shall not be reconstructed except in full conformance with all provisions of this chapter
and other local, state and federal regulations.
19.07.050 Habitat Assessment
A development permit application shall include a habitat assessment unless the project is, in its entirety,
one of the following activities:
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7.4.a
A. Normal maintenance, repairs, or remodeling of structures, such as re -roofing and replacing siding,
provided such work is not a substantial improvement or a repair of substantial damage. To comply,
such work must be less than 50% of the value of the structure(s).
B. Expansion or reconstruction of an existing structure that is no greater than 10% beyond its existing
footprint.
C. Activities with the sole purpose of creating, restoring, or enhancing natural functions associated
with floodplains, streams, lakes, estuaries, marine areas, habitat, and riparian areas that meet
federal and state standards, provided the activities do not include structures, grading, fill, or
impervious surfaces.
D. Development of open space and recreational facilities, such as parks, trails, and hunting grounds,
that do not include structures, fill, impervious surfaces, or removal of more than 5% of the native
vegetation on that portion of the property in the floodplain.
E. Repair to onsite septic systems, provided ground disturbance is the minimal necessary and best
management practices (BMPs) to prevent stormwater runoff and soil erosion are used.
F. Projects that have already received concurrence under another permit or other consultation with
the Services, either through Section 7, Section 4d, or Section 10 of the Endangered Species Act (ESA)
that addresses the entirety of the project in the floodplain (such as an Army Corps 404 permit or
non -conversion Forest Practice activities including any interrelated and interdependent activities.).
G. Repair of an existing, functional bulkhead in the same location and footprint with the same
materials when the Ordinary High Water Mark (OHWM) is still outside of the face of the bulkhead
(i.e. if the work qualifies for a Corps exemption from Section 404 coverage).
19.07.060 Review of Building Permits
Where elevation data is not available either through the FIS, FIRM, or from another authoritative source
(Section 19.07.025.C.2), applications for floodplain development shall be reviewed to assure that
proposed construction will be reasonably safe from flooding. The test of reasonableness is a local
judgment and includes use of historical data, high water marks, photographs of past flooding, etc.,
where available.
19.07.065 Changes to Special Flood Hazard Areas (SFHA)
A. If a project will alter the BFE or boundaries of the SFHA, then the project proponent shall provide
the community with engineering documentation and analysis regarding the proposed change. If the
change to the BFE or boundaries of the SFHA would normally require a Letter of Map Change, then
the project proponent shall initiate, and receive approval of, a Conditional Letter of Map Revision
(CLOMR) prior to approval of the development permit. The project shall be constructed in a manner
consistent with the approved CLOMR.
B. If a CLOMR application is made, then the project proponent shall also supply the full CLOMR
documentation package to the floodplain administrator to be attached to the floodplain
development permit, including all required property owner notifications.
19.07.070 Anchoring
A. All new construction and substantial improvements, including those related to manufactured
homes, shall be anchored to prevent flotation, collapse, or lateral movement of the structure
resulting from hydrodynamic and hydrostatic loads including the effects of buoyancy.
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Attachment A
7.4.a
All manufactured homes shall be anchored to prevent flotation, collapse, or lateral movement, and
shall be installed using methods and practices that minimize flood damage. Anchoring methods may
include, but are not limited to, use of over -the -top or frame ties to ground anchors. For more
detailed information, refer to guidebook, FEMA-85, "Manufactured Home Installation in Flood
Hazard Areas."
19.07.080 Subdivision Proposals and Development
All subdivisions, as well as new development shall:
A. Be consistent with the need to minimize flood damage;
Have public utilities and facilities, such as sewer, gas, electrical, and water systems located and
constructed to minimize or eliminate flood damage;
C. Have adequate drainage provided to reduce exposure to flood damage.
D. Where subdivision proposals and other proposed developments contain greater than 50 lots or 5
acres (whichever is the lesser) base flood elevation data shall be included as part of the application
19.07.090 Manufactured Homes
A. All manufactured homes to be placed or substantially improved on sites shall be elevated on a
permanent foundation such that the lowest floor of the manufactured home is elevated one foot or
more above the base flood elevation and be securely anchored to an adequately anchored
foundation system to resist flotation, collapse and lateral movement.
All manufactured homes to be placed or substantially improved within zones V1-30, V, and VE on
the community's FIRM on sites:
1. Outside of a manufactured home park or subdivision,
2. In a new manufactured home park or subdivision,
3. In an expansion to an existing manufactured home park or subdivision, or
4. In an existing manufactured home park or subdivision on which a manufactured home has
incurred "substantial damage" as the result of a flood; shall meet the standards of ASCE 24-14,
Chapter 4 requirements for residential buildings.
19.07.095 General Requirements for Other Development
All development, including manmade changes to improved or unimproved real estate for which specific
provisions are not specified in this ordinance or the state building codes with adopted amendments and
any lcommunity name} amendments, shall:
A. Be located and constructed to minimize flood damage;
B. Be anchored to prevent flotation, collapse, or lateral movement resulting from hydrostatic loads,
including the effects of buoyancy, during conditions of the design flood;
C. Be constructed of flood damage -resistant materials, and
D. Have mechanical, plumbing, and electrical systems above the design flood elevation or meet the
requirements of ASCE 24, except that minimum electric service required to address life safety and
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7.4.a
electric code requirements is permitted below the design flood elevation provided it conforms to
the provisions of the electrical part of building code for wet locations.
19.07.100 All Other Building Standards Apply
All new construction and substantial improvements shall comply with all applicable flood hazard
reduction provisions of the adopted IBC, IRC, Appendix (IBC) G, and ASCE 24.
19.07.110 Variance
A. General
The variance criteria set forth in this section of the ordinance are based on the general principle of
zoning law that variances pertain to a piece of property and are not personal in nature. A variance
may be granted by the City's floodplain administrator for a parcel of property with physical
characteristics so unusual that complying with the requirements of this ordinance would create an
exceptional hardship to the applicant or the surrounding property owners. The characteristics must
be unique to the property and not be shared by adjacent parcels. The unique characteristic must
pertain to the land itself, not to the structure, its inhabitants, or the property owners.
It is the duty of the City of Edmonds to help protect its citizens from flooding. This need is so
compelling and the implications of the cost of insuring a structure built below the Base Flood
Elevation are so serious that variances from the flood elevation or from other requirements in the
flood ordinance are quite rare. The long-term goal of preventing and reducing flood loss and
damage can only be met if variances are strictly limited. Therefore, the variance guidelines provided
in this ordinance are more detailed and contain multiple provisions that must be met before a
variance can be properly granted. The criteria are designed to screen out those situations in which
alternatives other than a variance are more appropriate.
B. Requirements for Variances
1. Variances shall only be issued:
Upon a determination that the granting of a variance will not result in increased flood
heights, additional threats to public safety, extraordinary public expense, create nuisances,
cause fraud on or victimization of the public, or conflict with existing local laws or
ordinances;
b. For the repair, rehabilitation, or restoration of historic structures upon a determination that
the proposed repair or rehabilitation will not preclude the structure's continued designation
as a historic structure and the variance is the minimum necessary to preserve the historic
character and design of the structure;
c. Upon a determination that the variance is the minimum necessary, considering the flood
hazard, to afford relief;
d. Upon a showing of good and sufficient cause;
Upon a determination that failure to grant the variance would result in exceptional hardship
to the applicant;
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Attachment A
7.4.a
f. Upon a showing that the use cannot perform its intended purpose unless it is located or
carried out in close proximity to water. This includes only facilities defined in ECDC
19.07.020 of this chapter in the definition of "Functionally Dependent Use."
Generally, variances may be issued for new construction and substantial improvements to be
erected on a lot of one-half acre or less in size contiguous to and surrounded by lots with
existing structures constructed below the BFE, provided the provisions of this chapter have been
fully considered. As the lot size increases beyond one-half acre, the technical justification
required for issuing the variance increases.
C. Variance Criteria
In considering variance applications, the floodplain administrator shall consider all technical
evaluations, all relevant factors, all standards specified in other sections of this ordinance, and:
1. The danger that materials maybe swept onto other lands to the injury of others;
2. The danger to life and property due to flooding or erosion damage;
3. The susceptibility of the proposed facility and its contents to flood damage and the effect of
such damage on the individual owner;
4. The importance of the services provided by the proposed facility to the community;
5. The necessity to the facility of a waterfront location, where applicable;
6. The availability of alternative locations for the proposed use, which are not subject to flooding
or erosion damage;
7. The compatibility of the proposed use with existing and anticipated development;
8. The relationship of the proposed use to the comprehensive plan and floodplain management
program for that area;
9. The safety of access to the property in time of flood for ordinary and emergency vehicles;
10. The expected heights, velocity, duration, rate of rise, and sediment transport of the flood waters
expected at the site; and,
11. The costs of providing governmental services during and after flood conditions, including
maintenance and repair of public utilities and facilities, such as sewer, gas, electrical, water
system, and streets and bridges.
D. Additional Requirements for the Issuance of a Variance
1. Any applicant to whom a variance is granted shall be given written notice over the signature of a
community official that:
a. The issuance of a variance to construct a structure below the BFE will result in increased
premium rates for flood insurance coverage, and
b. Such construction below the BFE increases risks to life and property.
2. The floodplain administrator shall maintain a record of all variance actions, including
justification for their issuance.
The floodplain administrator shall condition the variance as needed to ensure that the
requirements and criteria of this chapter are met.
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7.4.a
4. Variances as interpreted in the NFIP are based on the general zoning law principle that they
pertain to a physical piece of property; they are not personal in nature and do not pertain to the
structure, its inhabitants, economic or financial circumstances. They primarily address small lots
in densely populated residential neighborhoods. As such, variances from flood elevations should
be quite rare.
E. Appeals
Appeals of a variance from the provisions of this chapter shall be appealable in accordance with
Chapter 19.80 ECDC.
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7.4.a
Attachment B
Chapter 23.70
FREQUENTLY FLOODED AREAS
23.70.010 Designation, rating and mapping — Frequently flooded areas.
A. Frequently Flooded Areas. Frequently flooded areas shall include:
1. The special flood hazard areas identified by the Federal Insurance Administrator in a scientific and
engineering report entitled "The Flood Insurance Study (FIS) for Snohomish County, Washington, and
Incorporated Areas" dated June 19, 2020, and any revisions thereto, with accompanying Flood Insurance Rate
Maps (FIRMS), and any revisions thereto, are hereby pted by reference and declared to be a part of this
ordinance. The FIS and the FIRM are on file at the Development Services Department at 121 5th Avenue
North.
The best available information for flood hazard area identification as outlined in Section G 103.3 shall be the
basis for regulation until a new FIRM is issued that incorporates data utilized under Section G103.3.
These afeas identified an FEMA 14eed insufanee maps as afeas ef speeiai fleed hazaFd, whieh ifielidde these
the in4ernational Residential Code and in4ernational Building Code, as adopted in ECDC Title •
2. Those areas identified as frequently flooded areas on the city of Edmonds critical areas inventory. Identified
frequently flooded areas are consistent with and based upon designation of areas of special flood hazard on
FEMA flood insurance maps as indicated above.
B. City Discretion and Designation. Flood insurance maps and the city's critical areas inventory are to be used as a
guide for the city of Edmonds development services department, project applicants and/or property owners, and the
public and should be considered a minimum designation of frequently flooded areas. As flood insurance maps may
be continuously updated as areas are reexamined or new areas are identified, newer and more restrictive information
for flood hazard area identification shall be the basis for regulation. The city of Edmonds shall retain the right to
designate and identify areas known to be prone to flooding outside of the 100-year floodplain and subject them to
the provisions and protections of this title and the current editions of the International Residential Code and
International Building Code, as adopted in ECDC Title 19. [Ord. 4026 § 1 (Att. A), 2016; Ord. 3527 § 2, 2004].
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Attachment C
7.4.a
19.05.020 Section amendments.
The following sections of the IRC are hereby amended as follows:
A. Table R301.2(1), Climatic and Geographic Design Criteria, is amended with the following criteria:
1. Ground Snow Load = 25 psf non -reducible
2. Wind Speed(d) = 85 mph
3. Topographical effects(k) = No
4. Seismic Design Category(f) = D1
5. Weathering(a) = moderate
6. Frost Line Depth(b) = 18 inches
7. Termite(c) = slight to moderate
8. Winter Design Temp(e) = 27 degrees F
9. Flood u...,a fd( ) -- NFIP aeption 3/2644. FIRM maps 1 i a Inn
10. Ice Shield Underlayment(h) = not required
11. Air Freezing Index(i) = 0-1000
12. Mean Annual Tempo) = 50 degrees F
B. R313.1, Automatic fire sprinkler system, is added and reads:
1. An approved automatic fire sprinkler system shall be installed in new buildings containing
five (5) or more attached dwelling units. Refer to ECDC 19.25.035.
2. An approved automatic fire sprinkler system shall be installed in new one -family and two-
family dwellings and townhouses exceeding 3,000 square feet of fire area.
3. The design and installation of residential fire sprinkler systems shall be in accordance with
NFPA 13D.
_C. R322. 1 General, is hereby amended as follows:
i
0.
[Ord. 4029 § 1 (Att. A), 2016; Ord. 3926 § 1 (Exh. A), 2013; Ord. 3819 § 2, 2010; Ord. 3796
§ 2, 2010].
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Attachment D
7.4.a
19.00.025 International Building Code section amendments.
The following sections of the IBC are hereby amended as follows:
A. Section 104.3, Notices and Orders, is amended to read:
The building official shall issue all necessary notices or orders to ensure compliance with this
code. The building official is also authorized to use Chapter 20.110 ECDC for code
compliance in addition to the remedies provided for in this code.
B. Section 105.1.1, Annual Permit, is deleted.
C. Section 105.1.1, Demolition Permits, is added and shall read:
Before the partial or complete demolition of any building or structure (interior or exterior), a
demolition permit shall be obtained from the building official. The permit fee is established
pursuant to Chapter 19.70 ECDC. The applicant shall also post with the city, prior to permit
issuance, a performance bond, or frozen fund, conforming to Chapter 17.10 ECDC herein, in
an amount to be determined by the building official to satisfy all city requirements no later
than 180 days after the issuance of the permit. The demolition performance bond or frozen
fund shall not be released until the building official determines the following requirements
have been completed:
1. Cap Abandoned Sanitary Sewers. Septic tanks shall be pumped, collapsed and removed
and/or filled with earth, sand, concrete, CDF or hard slurry.
2. Knock Down of Concrete Foundation Walls, Porches, Chimneys and Similar Structures.
Concrete, bricks, cobbles and boulders shall be broken to less than 12-inch diameter. Debris
left on site shall conform to IBC Section 1804.2 for clean fill.
3. Construction debris, vegetation, and garbage attributable to the demolition shall be
removed from the site and from unopened street right-of-way within 30 days of written notice.
No debris of any kind may be placed or maintained on street right-of-way (including alleys)
without a permit issued pursuant to Chapter 18.60 or 18.70 of the Edmonds Community
Development Code.
4. Repair of any damage to, and restoration of, any public property to substantially original
conditions, i.e., alley, street, sidewalk, landscaping, water, sewer, storm and other utilities,
rockeries, retaining walls, etc, in accordance with this code and the City's engineering
requirements.
5. Grading of Site Back to Original Topography Grades. Basements shall be filled and
compacted to 90 percent as verified by a special inspector. "Structural fill" is defined as any
fill placed below structures, including slabs, where the fill soils need to support loads without
unacceptable deflections or shearing. Structural fill shall be clean and free draining, placed
above unyielding native site soils and compacted to a minimum of 90 percent modified
proctor, per ASTM D1557.
6. Temporary erosion control shall be installed and maintained per Chapter 18.30 ECDC.
D. Section 105.1.2, Annual permit records, is deleted.
E. Section 105.2, Work exempt from permit, is replaced as follows:
Exemptions from permit requirements of this code shall not be deemed to grant authorization
for any work to be done in any manner in violation of the provisions of this code or any other
laws or ordinances of this jurisdiction. It is the applicant's responsibility to comply with bulk
zoning code standards per ECDC Title 16 and storm water management provisions per
Chapter 18.30 ECDC. Permits shall not be required for the following unless required by the
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Attachment D
7.4.a
provisions of ECDC Title 23 or limited or prohibited by the provisions of Chapter 19.10
ECDC:
1. Building (general):
(a) One (1) story detached accessory structures used as tool and storage sheds, playhouses and
similar uses; provided the floor area (including the exterior wall or post) does not exceed 120
square feet, with a maximum eave of thirty (30) inches.
(b) Fences not over six (6) feet high; provided a permit is not required by Chapter 17.30
ECDC.
(c) Movable cases, counters and partitions not over five (5) feet nine (9) inches high.
(d) Retaining walls 4 feet (1,219 nun) in height or less measured vertically from the finished
grade at the exposed toe of the retaining wall to the highest point in the wall, unless:
I. Supporting a surcharge; or
II. Impounding Class I, II, III -A liquids; or
III. Subject to the provisions of Chapter 23.50 ECDC or Chapter 23.80 ECDC.
(e) Rockeries. Construction of rockeries is limited as specified elsewhere in this code.
(f) Water tanks supported directly upon grade if the capacity does not exceed 5,000 gallons
and the ratio of height to diameter or width does not exceed two (2) to one (1).
(g) Sidewalks and driveways not more than 30 inches above adjacent grade, and not over any
basement or story below and are not part of an accessible route, provided a permit is not
required by Chapter 18.60 ECDC.
(h) Painting, papering, tiling, carpeting, cabinets, countertops and similar finish work.
(i) Temporary motion picture, television and theater stage sets and scenery.
0) Shade cloth structures constructed for nursery or agricultural purposes.
(k) Prefabricated swimming pools accessory to an occupancy in which the pool walls are
entirely above the adjacent grade and the capacity does not exceed 5,000 gallons. Hot tubs
and spas less than 5,000 gallons, completely supported by the ground.
(1) Grading less than fifty (50) cubic yards (placed, removed or moved within any 365-day
period) unless subject to the provisions of Chapter 23.50 ECDC or Chapter 23.80 ECDC.
(m) Repair of appliances which do not alter original approval, certification, listing or code.
(n) Replacement or adding new insulation with no drywall removal or placement.
(o) Replacement or repair of existing gutters or downspouts.
(p) The following types of signs are exempt from permit requirements except that dimensional
size and placement standards shall comply with Chapter 20.60 ECDC:
I. Replacing the panel on a previously permitted existing wall cabinet or pole sign,
II. Repainting an existing previously permitted wood sign,
III. Painted or vinyl lettering on storefront windows,
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7.4.a
IV. Governmental signs, campaign signs, official public notices, and signs required by
provision of local, state, or federal law,
V. Temporary signs announcing the sale or rent of property and other tem-porary signs as
described in ECDC 20.60.080,
VI. Signs erected by the transportation authorities, and temporary seasonal and holiday
displays.
2. Mechanical:
(a) Portable heating, ventilation, cooling, cooking or clothes drying appliances.
(b) Replacement of any part that does not alter approval of equipment or make such
equipment unsafe.
(c) Portable fuel cell appliances that are not connected to a fixed piping system and are not
interconnected to a power grid.
(d) Steam, hot or chilled water piping within any heating or cooling equipment regulated by
this code.
(e) Portable evaporative cooler.
(f) Self-contained refrigeration systems containing ten (10) pounds or less of refrigerant or
that are actuated by motor of one (1) horsepower or less.
3. Plumbing:
(a) The stopping of leaks in drains, water, soil, waste or vent pipe, provided that the
replacement of defective material shall be done with new material and a permit obtained and
inspection made.
(b) Reinstallation or replacement of approved prefabricated plumbing fixtures that do not
involve or require the replacement or rearrangement of valves or pipes.
4. Residential permit exemptions:
In addition the following exemptions apply for single family dwellings:
(a) One (1) story detached accessory structures used as tool and storage sheds, playhouses and
similar uses; provided the floor area (including the exterior wall or post) does not exceed 200
square feet, with a maximum eave of twelve (12) inches and maximum height of fifteen (15)
feet. Vehicle storage structures, such as garages and carports, are not exempted.
(b) Window awnings supported by an exterior wall and do not project more than fifty-four
(54) inches from the exterior wall and do not require additional support. ECDC Title 23
provisions shall not apply to such awnings.
(c) Sport courts less than 2,000 square feet.
(d) Dock repair of individual decking members. ECDC Title 23 provisions shall not apply.
(e) Replacement or repair of existing exterior siding. ECDC Title 23 provisions shall not
apply-
(f) Replacement or repair of existing windows or doors provided; no alteration of structural
members is required, the replacement would not require installation of safety glazing, the
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7.4.a
installation does not involve required egress windows. ECDC Title 23 provisions shall not
apply-
(g) Minor like -for -like drywall repairs not involving fire -rated assemblies.
(h) Replacement or repair of individual decking, joists, stair treads, or intermediate rails.
ECDC Title 23 provisions do not apply.
(i) Uncovered platforms, decks, patios, not exceeding 200 square feet in area, that are not
more than thirty (30) inches above grade at any point and do not serve the exit door required
by IRC Section R311.4.
0) Canopies, as defined in ECDC 17.70.035, accessory to a single family dwelling, with a
floor area measured to the exterior wall or post not to exceed 200 square feet, for covered
storage, carport or similar use.
(k) Reroof overlays. Overlays are not permitted over slate, clay or cement tiles, or where the
existing roof has two or more applications of any type of roofing.
F. Section 105.3.2, Time limitation of permit application, is amended to read:
1. Applications, for which no permit is issued within 180 days following the date of
application, shall expire by limitation, and plans and other data submitted for review may
thereafter be returned to the applicant or destroyed by the building official.
2. The building official may extend the time for action by the applicant for a period not
exceeding 180 days prior to such expiration date.
3. No application shall be extended more than once for a total application life of 360 days
except as allowed within this section. In order to renew action on an expired application, the
applicant shall submit a new application, revised plans based on any applicable code or
ordinance change, and pay new plan review fees.
4. The Building Official may extend the life of an application if any of the following
conditions exist:
(a) Compliance with the State Environmental Policy Act is in progress; or
(b) Any other City review is in progress; provided, the applicant has submitted a complete
response to City requests or the Building Official determines that unique or unusual
circumstances exist that warrant additional time for such response and the Building Official
determines that the review is proceeding in a timely manner toward final City decision; or
(c) Litigation against the City or applicant is in progress, the outcome of which may affect the
validity or the provisions of any permit issued pursuant to such application.
G. Section 105.3.3, Fully complete application, is added and reads:
In accordance with the provisions of RCW 19.27.031 and 19.27.074, an applicant's rights
shall vest when a fully complete building permit application is filed. A fully complete
building permit application is an application executed by the owners of the property for which
the application is submitted or the duly authorized agent(s) for such owners, containing each
and every document required under the terms of these ordinances and the IBC and is
substantially complete in all respects. It is anticipated that minor changes or revisions may be
required and are frequently made in the course of any building application review process,
and such minor revisions or changes shall not keep an application from being deemed
complete if a good faith attempt has been made to submit a substantially complete application
containing all required components. Where required, the application and supporting
Packet Pg. 212
Attachment D
7.4.a
documents shall be stamped and/or certified by the appropriate engineering, surveying or
other professional consultants. A fully complete building permit application shall be
accompanied by all required intake fees, including but not limited to plan review fees required
under the provisions of this chapter and code.
H. Section 105.3.4, Concurrent review, is added and reads:
An applicant may submit an application for building permit approval and request plan review
services concurrently with, or at any time following, the submittal of a complete application
for any necessary or required discretionary permit approval or discretionary hearing;
provided, that any building permit application submitted concurrently with an application for
discretionary permit or approvals shall not be considered complete unless the applicant
submits a signed statement, on a form approved by the director, which acknowledges that the
building permit application is subject to any conditions or requirements imposed pursuant to
the review and approval of any necessary or required discretionary permit or approvals. The
applicant shall solely bear the risk of building permit submittal with discretionary permit
approval. If, after discretionary approval, the building permit plans are modified or amended
to comply with conditions or restrictions required by any discretionary permit or approval, the
applicant shall be solely responsible for any and all costs which result therefrom, including
but not limited to additional full plan review fees; provided further, that any applicant -
initiated changes made after the original plan review is complete shall also require payment of
full plan review fees.
I. Section 105.5, Permit expiration and extension, is amended to read:
1. Every permit issued under ECDC Title 19 shall expire by limitation 360 days after
issuance, except as provided in ECDC 19.00.025I(2).
2. The following permits shall expire by limitation, 180 days after issuance and may not be
extended, unless they are associated with a primary building permit for a larger construction
project, in which case they may run with the life of the primary permit:
Demolition permits;
Permits for Moving Buildings required by Chapter 19.60 ECDC;
Mechanical permits;
Tank removal, tank fill, or tank placement permits;
Grading, excavation and fill permits;
Water service line permits;
Plumbing permits;
Gas piping permits;
Deck and dock permits;
Fence permits;
Re -roof permits;
Retaining wall permits;
Swimming pool, hot tub and spa permits;
Packet Pg. 213
Attachment D
7.4.a
Sign permits;
Shoring permits;
Foundation permits.
3. Prior to expiration of an active permit the applicant may request in writing an extension for
an additional year. Provided there has been at least one (1) required progress inspection
conducted by the city building inspector prior to the extension, the permit shall be extended.
Permit fees shall be charged at a rate of one quarter the original building permit fee to extend
the permit.
4. If the applicant cannot complete work issued under an extended permit within a total period
of two (2) years, the applicant may request in writing, prior to the second year expiration, an
extension for a third and final year. Provided there has been at least one (1) required progress
inspection conducted by the city building inspector after the previous extension, the permit
shall be extended. Permit fees shall be charged at a rate of one quarter the original building
permit fee to extend the permit.
5. The maximum amount of time any building permit may be extended shall be a total of three
(3) years. At the end of any three (3) year period starting from the original date of permit
issuance, the permit shall become null and void and a new building permit shall be required,
with full permit fees, in order for the applicant to complete work. The voiding of the prior
permit shall negate all previous vesting of zoning or Building codes. Whenever an appeal is
filed and a necessary development approval is stayed in accordance with ECDC 20.06.030 the
time limit periods imposed under this section shall also be stayed until final decision.
6. The building official may reject requests for permit extension where he determines that
modifications or amendments to the applicable zoning and Building codes have occurred
since the original issuance of the permit and/or modifications or amendments would
significantly promote public health and safety if applied to the project through the issuance of
a new permit.
J. Repealed by Ord. 3926.
K. Section 107.3.3, Phased approval, is amended to read:
1. The building official may issue partial permits for phased construction as part of a
development before the entire plans and specifications for the whole building or structure
have been approved provided architectural design board approval has been granted and a fully
complete permit application for the entire building or structure has been submitted for review.
2. Phased approval means permits for grading, shoring, and foundation may be issued
separately, provided concurrent approval is granted by the planning manager, city engineer
and fire marshal, when applicable. No phased approval permit shall be issued unless approved
civil plans detailing the construction of all site improvements including, but not limited to:
curbs, gutters, sidewalks, paved streets, water lines, sewer lines, and storm drainage have been
signed as approved by the city engineer.
3. With such phased approval, a performance bond shall be posted with the city pursuant to
Chapter 17.10 ECDC, to cover the estimated cost of construction to city standards for the
improvements.
in flood hazard areas, upon placement of the lowest floor-, ineluding the basement, and prior -
to fi+Aher vertioal constmetion, the elevation certifioation requifed in Section 1612.5 shall be
submit4ed to the building effieiah Prior- to fiffal iffspeetion approval, the building offieial shall
Packet Pg. 214
Attachment D
7.4.a
ML. Section 113, Board of Appeals, is deleted and replaced by Chapter 19.80 ECDC.
NM. Section 501.2, Address Identification, is amended to read:
Approved numbers or addresses shall be installed by the property owner for new and existing
buildings in such a position as to be clearly visible and legible from the street or roadway
fronting the property. Letters or numbers on the building shall be a minimum six (6) inches in
height and stroke a minimum of .75 inch of a contrasting color to the building base color.
Where public or private access is provided and the building address cannot be viewed from
the public way, a monument, pole or other approved sign or means shall be used to identify
the structure. This means of premises identification does not preclude approved identification
also affixed to structure.
AN. Section 903.2 is amended to read:
Where Required. Approved automatic fire sprinkler systems in new buildings and structures
shall be provided in the locations described in Sections 903.2.1 through 903.2.13.
gO. Section 903.2.13 is added.
Automatic fire sprinkler systems shall be provided as required by ECDC 19.25.035A.
QP. Section 903.3.7 is amended to read:
Fire department connections shall be installed in accordance with Section 912 and ECDC
19.25.035B.
RQ. Section 907.2 is amended to read:
Where required — new buildings and structures. An approved fire alarm system installed in
accordance with this code and NFPA 72 shall be provided in new buildings and structures in
accordance with Sections 907.2.1 through 907.2.24 and provide occupant notification in
accordance with Section 907.5, unless other requirements are provided by another section of
this code.
8R. Section 907.2.24 is added.
Fire alarm and detection system shall be provided as required by ECDC 19.25.035C.
T. Seet on 1617 1 1 Residential C♦r.,et res is added .,,...i reads:
.SS�S!!!!1.7!!'.flP!!6S7-f.
i
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Packet Pg. 215
Attachment D
7.4.a
VS. Section 3108.1.1, Radio, television and cellular communication related equipment and devices, is added and
reads:
A permit shall be required for the installation or relocation of commercial radio, television or
cellular tower support structures including monopoles, whip antennas, panel antennas,
parabolic antennas and related accessory equipment, and accessory equipment shelters
(regardless of size) including roof mounted equipment shelters.
WT. Section 3109.2, Applicability and maintenance, is added and reads:
1. Swimming pools, hot tubs and spas of all occupancies shall comply with the requirements
of this section and other applicable sections of this code.
2. It is the responsibility of the owner to maintain a swimming pool, hot tub or spa in a clean
and sanitary condition and all equipment shall be maintained in a satisfactory operating
condition when the swimming pool, hot tub or spa is in use. A swimming pool, hot tub or spa
that is neglected, not secured from public entry and/or not maintained in a clean and sanitary
condition or its equipment in accord with manufacturers recommendations shall be
determined to be a hazard to health and safety and shall be properly mitigated to the
satisfaction of the building official.
XU. Section 3109.3, Location and Setbacks, is added and reads:
Swimming pools, hot tubs and spas shall meet requirements of the zoning code of the city of
Edmonds.
1. Minimum setbacks are measured from property lines to the inside face of the pool, hot tub
or spa as required by the zoning code for accessory structures.
2. All other accessory buildings and equipment shall meet the normally required setbacks for
accessory structures in the zone in which they are located.
YV. Section 3109.4, Tests and cross -connection devices, is added and reads:
1. All swimming pool, hot tub and spa piping shall be inspected and approved before being
covered or concealed.
2. Washington State Department of Health approved cross connection devices are required to
be provided on potable water systems when used to fill any swimming pool, hot tub or spa.
ZW. Section 3109.5, Wastewater disposal, is added and reads:
A means of disposal of the total contents of the swimming pool, hot tub or spa (including
partial or periodic emptying) shall be reviewed and approved by the public works director.
1. No direct connection shall be made between any swimming pool, hot tub or spa to any
storm drain, city sewer main, drainage system, seepage pit, underground leaching pit, or sub-
soil drain.
2. A sanitary tee (outside cleanout installed on the main building side sewer line) shall be
provided for draining of treated water into the city sanitary sewer system.
AAX. Section 3109.9, Inspection requirements, is added and reads:
Packet Pg. 216
7.4.a
Attachment D
The appropriate city inspector shall be notified for the following applicable inspections:
1. Footing, wall, pre -form, pre-gunite, erosion control, underground plumbing, sanitary
extension and cleanout, mechanical pool equipment, gas piping, mechanical enclosure
location, cross connection and final inspection.
2. An initial cross connection control installation inspection is required by the city cross
connection control specialist prior to final installation approval.
3. All backflow assemblies shall be tested by state certified backflow assembly testers upon
initial installation and then annually thereafter. Copies of all test reports shall be submitted to
the city water division for review and approval.
13HY. Appendix E, Accessibility Requirements, is amended by deleting Sections El07, E108, El10 and El11.
GQ Appendix G, Flood Resistant Ganstr-uetiaa, is amended by addition of a ne"N, .
Section G301.1(4) Where base flood elevation data has not been provided or is not available
from another authoritative soufoe, it shall be generated for subdivision proposals and other
pro posed developments whieh eon4ain at least 50 lots or 5 aeres, whichever- is le
DDZ. Appendix H, Signs, is amended as follows:
1. Section H 101.2, Signs exempt from permits, is replaced by subsection (E)(1)(p) of this section.
2. Section H101.2.1, Prohibited signs, is added and reads as follows:
a. It is unlawful for any person to advertise or display any visually communicated message, by
letter or pictorially, of any kind on any seating bench, or in direct connection with any bench.
b. All signs not expressly permitted by Chapter 20.60 ECDC.
c. Signs which the city engineer determines to be a hazard to vehicle or pedestrian traffic
because they resemble or obscure a traffic control device, or pose a hazard to a pedestrian
walkway or because they obscure visibility needed for safe traffic passage. Such signs shall be
immediately removed at the request of the city engineer.
d. All signs which are located within a public right-of-way and that have been improperly
posted or displayed are hereby declared to be a public nuisance and shall be subject to
immediate removal and confiscation per ECDC 20.60.090.
3. Sections H104, Identification, H106.1.1, Internally illuminated signs, H107, Combustible materials, H108,
Animated devices, H109.1, Height restrictions, and H110, Roof signs, are deleted. [Ord. 4154 § 9 (Att. D),
2019; Ord. 4111 § 2 (Exh. 2), 2018; Ord. 4029 § 1 (Att. A), 2016; Ord. 4026 § 2 (Att. B), 2016; Ord. 3926 § 1
(Exh. A), 2013; Ord. 3845 § 6, 2011; Ord. 3796 § 1, 2010].
Packet Pg. 217
7.5
City Council Agenda Item
Meeting Date: 10/27/2020
Council Resolution to name Authorized Individual to Manage City Investments in LGIP
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
The City has been investing surplus funds in the Washington State Local Government Investment Pool
(LGIP) for several years. All local governments who invest money in the LGIP are required to have a
Council Resolution approving those investments, and to designate an authorized individual to administer
these investments. In our case the authorized individual is the Finance Director, and when the Finance
Director position changes, the LGIP asks that Council pass a new Resolution to name the new authorized
individual. The purpose of this Resolution today is to name Dave Turley, Acting Finance Director, as that
authorized individual.
Staff Recommendation
Approval of the attached Resolution, Authorizing Investment of the City of Edmonds Monies in the Local
Government Investment Pool.
Narrative
As Acting Finance Director I have already been delegated the authority to act as the authorized
individual for these purposes, so we have not been out of compliance. Scott James's ability to access the
LGIP for the City was removed when he left the City, so we have not had exposure there. The intention
was to wait until a permanent Finance Director was named before updating this Resolution, but we
were advised to proceed with asking Council to pass a new Resolution now, rather than waiting.
Attachments:
LGIP Resolution 2020
LGIP Prospectus
Packet Pg. 218
7.5.a
RESOLUTION AUTHORIZING INVESTMENT
OF THE CITY OF EDMONDS MONIES IN
THE LOCAL GOVERNMENT INVESTMENT
POOL
WHEREAS, pursuant to Chapter 294, Laws of 1986, the Legislature created a
trust fund to be known as the public funds investment account (commonly referred to
as the Local Government Investment Pool (LGIP)) for the contribution and withdrawal
of money by an authorized governmental entity for purposes of investment by the
Office of the State Treasurer; and
WHEREAS, from time to time it may be advantageous to the authorized
governmental entity, the City of Edmonds, the "governmental entity," to
contribute funds available for investment in the LGIP; and
WHEREAS, the investment strategy for the LGIP is set forth in its policies and
procedures; and
WHEREAS, any contributions or withdrawals to or from the LGIP made on
behalf of the governmental entity shall be first duly authorized by the Finance Director,
the "governing body" or any designee of the governing body pursuant to this
resolution, or a subsequent resolution; and
WHEREAS, the governmental entity will cause to be filed a certified copy of said
resolution with the Office of the State Treasurer; and
WHEREAS, the governing body and any designee appointed by the governing
body with authority to contribute or withdraw funds of the governmental entity has
received and read a copy of the prospectus and understands the risks and limitations of
investing in the LGIP; and
WHEREAS, the governing body attests by the signature of its members that it is
duly authorized and empowered to enter into this agreement, to direct the contribution
or withdrawal of governmental entity monies, and to delegate certain authority to
make adjustments to the incorporated transactional forms, to the individuals
designated herein.
NOW THEREFORE, BE IT RESOLVED that the governing body does hereby
authorize the contribution and withdrawal of governmental entity monies in the LGIP
in the manner prescribed by law, rule, and prospectus.
BE IT FURTHER RESOLVED that the governmental entity designates Dave Turley,
Acting Finance Director, the "authorized individual" to authorize all amendments,
changes, or alterations to the Form or any other documentation including the
Updated 2018
Packet Pg. 219
7.5.a
designation of other individuals to make contributions and withdrawals on behalf of the
governmental entity.
BE IT FURTHER RESOLVED that this delegation ends upon the written notice,
by any method set forth in the prospectus, of the governing body that the authorized
individual has been terminated or that his or her delegation has been revoked. The
Office of the State Treasurer will rely solely on the governing body to provide notice of
such revocation and is entitled to rely on the authorized individual's instructions until
such time as said notice has been provided.
BE IT FURTHER RESOLVED that the Form as incorporated into this resolution
or hereafter amended by delegated authority, or any other documentation signed or
otherwise approved by the authorized individual shall remain in effect after revocation
of the authorized individual's delegated authority, except to the extent that the
authorized individual whose delegation has been terminated shall not be permitted to
make further withdrawals or contributions to the LGIP on behalf of the governmental
entity. No amendments, changes, or alterations shall be made to the Form or any other
documentation until the entity passes a new resolution naming a new authorized
individual; and
BE IT FURTHER RESOLVED that the governing body acknowledges that it has
received, read, and understood the prospectus as provided by the Office of the State
Treasurer. In addition, the governing body agrees that a copy of the prospectus will be
provided to any person delegated or otherwise authorized to make contributions or
withdrawals into or out of the LGIP and that said individuals will be required to read
the prospectus prior to making any withdrawals or contributions or any further
withdrawals or contributions if authorizations are already in place.
PASSED AND ADOPTED by the City Council of the City of Edmonds, State
of Washington on this day of 20
ATTEST/ AUTHENTICATED:
CITY CLERK, SCOTT PASSEY
APPROVED:
MAYOR, MIKE NELSON
Updated 2018
Packet Pg. 220
7.5.a
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Updated 2018
Packet Pg. 221
7.5.b
LOCAL GOVERNMENT
INVESTMENT POOL
Prospectus
August 2016
James L. McIntire
Washington State Treasurer
Packet Pg. 222
7.5.b
Contents
The LGIP
Local Government Investment Pool — Money Market Fund
3-4
4-9
III. Management 10
IV. Miscellaneous 10
2
Packet Pg. 223
7.5.b
The LGIP
The Local Government Investment Pool (the "LGIP") is an investment pool of public funds placed in the custody of
the Office of the Washington State Treasurer (the "State Treasurer") for investment and reinvestment as defined
by RCW 43.250.020. The purpose of the LGIP is to allow eligible governmental entities to participate with the state
in the investment of surplus public funds, in a manner that optimizes liquidity and return on such funds. In
establishing the LGIP, the legislature recognized that not all eligible governmental entities are able to maximize the
return on their temporary surplus funds, and therefore it provided a mechanism whereby they may, at their
option, utilize the resources of the State Treasurer to maximize the potential of their surplus funds while ensuring
the liquidity of those funds.
The State Treasurer has established a sub -pool within the LGIP whose shares are offered by means of this
Prospectus: The LGIP-Money Market Fund (the "LGIP-MMF" or the "Fund"). The State Treasurer has the authority
to establish additional sub -pools in the future.
The Fund offered in this Prospectus seeks to provide current income by investing in high -quality, short term money
market instruments. These standards are specific to the Fund, as illustrated in the following table. The LGIP-MMF
offers daily contributions and withdrawals.
FUND SNAPSHOT
The table below provides a summary comparison of the Fund's investment types and sensitivity to interest rate
risk. This current snapshot can be expected to vary over time.
• ��Investment Types Maximum Dollar -Weighted
Average Maturity LGIP-Money Market Fund Cash 60 days
Current Investments (as of July 1, Bank Deposits
2016) US Treasury bills
Repurchase agreements
US Government agency obligations
Fees and Expenses
Administrative Fee. The State Treasurer charges pool participants a fee representing administration and recovery
costs associated with the operation of the Fund. The administrative fee accrues daily from pool participants'
earnings prior to the earnings being posted to their account. The administrative fee will be paid monthly. In the
event that there are no earnings, the administrative fee will be deducted from principal.
The chart below illustrates the operating expenses of the LGIP-MMF for past years, expressed in basis points as a
percentage of fund assets.
3
Packet Pg. 224
7.5.b
Local Government Investment Pool-MMF
Operating Expenses by Fiscal Year (in Basis Points)
000
2009
2010
2011
2012
2013
2014
2015
2016
Total Operating Expenses
0.88
0.64
0.81
0.68
0.87
0.88
0.95
0.8811
(1 basis point = 0.01%)
Because most of the expenses of the LGIP-MMF are fixed costs, the fee (expressed as a percentage of fund assets)
will be affected by: (i) the amount of operating expenses; and (ii) the assets of the LGIP-MMF. The table below
shows how the fee (expressed as a percentage of fund assets) would change as the fund assets change, assuming
an annual fund operating expenses amount of $950,000.
Fund Assets $8.0 bn $10.0 bn $12.0 bn
Total Operating Expenses (in Basis Points) 1.19 0.95 0.79
Portfolio Turnover: The Fund does not pay a commission or fee when it buys or sells securities (or "turns over" its
portfolio). However, debt securities often trade with a bid/ask spread. Consequently, a higher portfolio turnover
rate may generate higher transaction costs that could affect the Fund's performance.
II. Local Government Investment Pool - Money Market Fund
Investment Objective
The LGIP-MMF will seek to effectively maximize yield while maintaining liquidity and a stable net asset value per
share, e.g., all contributions will be transacted at $1.00 net asset value per share.
Principal Investment Strategies
The LGIP-MMF will seek to invest primarily in high -quality, short term money market instruments. Typically, at
least 55% of the Fund's assets will be invested in US government securities and repurchase agreements
collateralized by those securities. The LGIP-MMF means a sub -pool of the LGIP whose investments will primarily
be money market instruments. The LGIP-MMF will only invest in eligible investments permitted by state law. The
LGIP portfolio will be managed to meet the portfolio maturity, quality, diversification and liquidity requirements
set forth in GASB 79 for external investment pools who wish to measure, for financial reporting purposes, all of
their investments at amortized cost. Investments of the LGIP-MMF will conform to the LGIP Investment Policy, the
most recent version of which will be posted on the LGIP website and will be available upon request.
Principal Risks of Investing in the LGIP-Money Market Fund
Counterparty Credit Risk. A party to a transaction involving the Fund may fail to meet its obligations. This could
cause the Fund to lose the benefit of the transaction or prevent the Fund from selling or buying other securities to
implement its investment strategies.
Interest Rate Risk. The LGIP-MMF's income may decline when interest rates fall. Because the Fund's income is
based on short-term interest rates, which can fluctuate significantly over short periods, income risk is expected to
4
Packet Pg. 225
7.5.b
be high. In addition, interest rate increases can cause the price of a debt security to decrease and even lead to a
loss of principal.
Liquidity Risk. Liquidity risk is the risk that the Fund will experience significant net withdrawals of Fund shares at a
time when it cannot find willing buyers for its portfolio securities or can only sell its portfolio securities at a
material loss.
Management Risk. Poor security selection or an ineffective investment strategy could cause the LGIP-MMF to
underperform relevant benchmarks or other funds with a similar investment objective.
Issuer Risk. The LGIP-MMF is subject to the risk that debt issuers and other counterparties may not honor their
obligations. Changes in an issuer's credit rating (e.g., a rating downgrade) or the market's perception of an issuer's
creditworthiness could also affect the value of the Fund's investment in that issuer. The degree of credit risk
depends on both the financial condition of the issuer and the terms of the obligation. Also, a decline in the credit
quality of an issuer can cause the price of a money market security to decrease.
Securities Lending Risk and Reverse Repurchase Agreement Risk. The LGIP-MMF may engage in securities lending
or in reverse repurchase agreements. Securities lending and reverse repurchase agreements involve the risk that
the Fund may lose money because the borrower of the Fund's securities fails to return the securities in a timely
manner or at all or the Fund's lending agent defaults on its obligations to indemnify the Fund, or such obligations
prove unenforceable. The Fund could also lose money in the event of a decline in the value of the collateral
provided for loaned securities or a decline in the value of any investments made with cash collateral.
Risks Associated with use of Amortized Cost. The use of amortized cost valuation means that the LGIP-MMF's
share price may vary from its market value NAV per share. In the unlikely event that the State Treasurer were to
determine that the extent of the deviation between the Fund's amortized cost per share and its market -based NAV
per share may result in material dilution or other unfair results to shareholders, the State Treasurer may cause the
Fund to take such action as it deems appropriate to eliminate or reduce to the extent practicable such dilution or
unfair results.
An investment in the LGIP-MMF is not a bank deposit and is not insured or guaranteed by the Federal Deposit
Insurance Corporation or any other government agency. Although the Fund seeks to preserve the value of
investments at $1 per share, pool participants could lose money by investing in the LGIP-MMF. There is no
assurance that the LGIP-MMF will achieve its investment objective.
Performance
The following information is intended to address the risks of investing in the LGIP-MMF. The information
illustrates changes in the performance of the LGIP-MMF's shares from year to year. Returns are based on past
results and are not an indication of future performance. Updated performance information may be obtained on
our website at www.tre.wa.gov or by calling the LGIP toll -free at 800-331-3284.
5
Packet Pg. 226
7.5.b
6.00%
5.21%
5.00%
4.04%
4.00%
3.00%
2.00%
1.00%
0.00%
-1.00%
Fiscal Year -by -Year Returns: Net Yield
Local Government Investment Pool
0.36/ p 22% 0.14% 0.17% 0.11% 0.12% 0.31% I
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016
Local Government Investment Pool -Money Market Fund
Average Accrued Net Yield
1 Year 3 years 5 years 10 years
0.31% 0.18% 0.17% 1.28%
Transactions: LGIP-MMF
General Information
The minimum transaction size (contributions or withdrawals) for the LGIP-MMF will be five thousand dollars. The
State Treasurer may, in its sole discretion, allow for transactions of less than five thousand dollars.
Valuing Shares
The LGIP-MMF will be operated using a net asset value (NAV) calculation based on the amortized cost of all
securities held such that the securities will be valued at their acquisition cost, plus accrued income, amortized
daily.
The Fund's NAV will be the value of a single share. NAV will normally be calculated as of the close of business of
the NYSE, usually 4:00 p.m. Eastern time. If the NYSE is closed on a particular day, the Fund will be priced on the
next day the NYSE is open.
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7.5.b
NAV will not be calculated and the Fund will not process contributions and withdrawals submitted on days when
the Fund is not open for business. The time at which shares are priced and until which contributions and
withdrawals are accepted is specified below and may be changed as permitted by the State Treasurer.
To the extent that the LGIP-MMF's assets are traded in other markets on days when the Fund is not open for
business, the value of the Fund's assets may be affected on those days. In addition, trading in some of the Fund's
assets may not occur on days when the Fund is open for business.
Transaction Limitations
The State Treasurer reserves the right at its sole discretion to set a minimum and/or maximum transaction amount
from the LGIP-MMF and to limit the number of transactions, whether contribution, withdrawal, or transfer
permitted in a day or any other given period of time.
The State Treasurer also reserves the right at its sole discretion to reject any proposed contribution, and in
particular to reject any proposed contribution made by a pool participant engaged in behavior deemed by the
State Treasurer to be abusive of the LGIP-MMF.
A pool participant may transfer funds from one LGIP-MMF account to another subject to the same time and
contribution limits as set forth in WAC 210.10.060.
Contributions deposited by ACH will be unavailable for withdrawal for a period of five business days following
receipt of funds
Contributions
Pool participants may make contributions to the LGIP-MMF on any business day. All contributions will be effected
by electronic funds to the account of the LGIP-MMF designated by the State Treasurer. It is the responsibility of
each pool participant to pay any bank charges associated with such electronic transfers. Failure to submit funds by
a pool participant after notification to the State Treasurer of an intended transfer will result in penalties. Penalties
for failure to timely submit will be assessed to the account of the pool participant responsible.
Notice of Wire contribution. To ensure same day credit, a pool participant must inform the State Treasurer of any
contribution over one million dollars no later than 9 a.m. on the same day the contribution is made. Contributions
for one million dollars or less can be requested at any time prior to 10 a.m. on the day of contribution. For all
other contributions over one million dollars that are requested prior to 10 a.m., a pool participant may receive
same day credit at the sole discretion of the State Treasurer. Contributions that receive same day credit will count,
for earnings rate purposes, as of the day in which the contribution was made. Contributions for which no notice is
received prior to 10:00 a.m. will be credited as of the following business day.
Notice of ACH contribution. A pool participant must inform the State Treasurer of any contribution submitted
through ACH no later than 2:00 p.m. on the business day before the contribution is made. Contributions that
receive same day credit will count, for earnings rate purposes, as of the day in which the contribution was made.
Contributions for which proper notice is not received as described above will not receive same day credit, but will
be credited as of the next business day from when the contribution is made. Contributions deposited by ACH will
be unavailable for withdrawal for a period of five business days following receipt of funds.
Notice of contributions may be given by calling the Local Government Investment Pool (800-331-3284) OR by
logging on to State Treasurer's Treasury Management System ("TMS"). Please refer to the LGIP-MMF Operations
Manual for specific instructions regarding contributions to the LGIP-MMF.
Direct deposits from the State of Washington will be credited on the same business day.
7
Packet Pg. 228
7.5.b
Pricing. Contribution requests received in good order will receive the NAV per unit of the LGIP-MMF next
determined after the order is accepted by the State Treasurer on that contribution date.
Withdrawals
Pool participants may withdraw funds from the LGIP-MMF on any business day. Each pool participant shall file
with the State Treasurer a letter designating the financial institution at which funds withdrawn from the LGIP-MMF
shall be deposited (the "Letter'). This Letter shall contain the name of the financial institution, the location of the
financial institution, the account name, and the account number to which funds will be deposited. This Letter shall
be signed by local officials authorized to receive and disburse funds, as described in WAC 210-10-020.
Disbursements from the LGIP-MMF will be effected by electronic funds transfer. Failure by the State Treasurer to
transmit funds to a pool participant after proper notification to the State Treasurer to disburse funds to a pool
participant may result in a bank overdraft in the pool participant's bank account. The State Treasurer will
reimburse a pool participant for such bank overdraft penalties charged to the pool participant's bank account.
Notice of Wire withdrawal. In order to withdraw funds from the LGIP-MMF, a pool participant must notify the
State Treasurer of any withdrawal over one million dollars no later than 9 a.m. on the same day the withdrawal is
made. Withdrawals for one million dollars or less can be requested at any time prior to 10 a.m. on the day of
withdrawal. For all other withdrawals from the LGIP-MMF over one million dollars that are requested prior to 10
a.m., a pool participant may receive such withdrawal on the same day it is requested at the sole discretion of the
State Treasurer. No earnings will be credited on the date of withdrawal for the amounts withdrawn. Notice of
withdrawals may be given by calling the Local Government Investment Pool (800-331-3284) OR by logging on to
TMS. Please refer to the LGIP-MMF Operations Manual for specific instructions regarding withdrawals from the
Fund.
Notice of ACH withdrawal. In order to withdraw funds from the LGIP-MMF, a pool participant must notify the
State Treasurer of any withdrawal by ACH no later than 2 p.m. on the prior business day the withdrawal is
requested. No earnings will be credited on the date of withdrawal for the amounts withdrawn.
Notice of withdrawals may be given by calling the Local Government Investment Pool (800-331-3284) OR by
logging on to TMS. Please refer to the LGIP-MMF Operations Manual for specific instructions regarding
withdrawals from the Fund.
Pricing. Withdrawal requests with respect to the LGIP-MMF received in good order will receive the NAV per unit
of the LGIP-MMF next determined after the order is accepted by the State Treasurer on that withdrawal date.
Suspension of Withdrawals. If the State Treasurer has determined that the deviation between the Fund's
amortized cost price per share and the current net asset value per share calculated using available market
quotations (or an appropriate substitute that reflects current market conditions) may result in material dilution or
other unfair results, the State Treasurer may, if it has determined irrevocably to liquidate the Fund, suspend
withdrawals and payments of withdrawal proceeds in order to facilitate the permanent termination of the Fund in
an orderly manner. The State Treasurer will distribute proceeds in liquidation as soon as practicable, subject to the
possibility that certain assets may be illiquid, and subject to subsequent distribution, and the possibility that the
State Treasurer may need to hold back a reserve to pay expenses.
The State Treasurer also may suspend redemptions if the New York Stock Exchange suspends trading or closes, if
US bond markets are closed, or if the Securities and Exchange Commission declares an emergency. If any of these
events were to occur, it would likely result in a delay in the pool participants' redemption proceeds.
0
Packet Pg. 229
7.5.b
The State Treasurer will notify pool participants within five business days of making a determination to suspend
withdrawals and/or irrevocably liquidate the fund and the reason for such action.
Earnings and Distribution
LGIP-MMF Daily Factor
The LGIP-MMF daily factor is a net earnings figure that is calculated daily using the investment income earned
(excluding realized gains or losses) each day, assuming daily amortization and/or accretion of income of all fixed
income securities held by the Fund, less the administrative fee. The daily factor is reported on an annualized 7-day
basis, using the daily factors from the previous 7 calendar days. The reporting of a 7-day annualized yield based
solely on investment income which excludes realized gains or losses is an industry standard practice that allows for
the fair comparison of funds that seek to maintain a constant NAV of $1.00.
LGIP-MMF Actual Yield Factor
The LGIP-MMF actual yield factor is a net daily earnings figure that is calculated using the total net earnings
including realized gains and losses occurring each day, less the administrative fee.
Dividends
The LGIP-MMF's dividends include any net realized capital gains or losses, as well as any other capital changes
other than investment income, and are declared daily and distributed monthly.
Distribution
The total net earnings of the LGIP-MMF will be declared daily and paid monthly to each pool participant's account
in which the income was earned on a per-share basis. These funds will remain in the pool and earn additional
interest unless withdrawn and sent to the pool participant's designated bank account as specified on the
Authorization Form. Interest earned will be distributed monthly on the first business day of the following month.
Monthly Statements and Reporting
On the first business day of every calendar month, each pool participant will be sent a monthly statement which
includes the pool participant's beginning balance, contributions, withdrawals, transfers, administrative charges,
earnings rate, earnings, and ending balance for the preceding calendar month. Also included with the statement
will be the monthly enclosure. This report will contain information regarding the maturity structure of the portfolio
and balances broken down by security type.
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7.5.b
III. Management
The State Treasurer is the manager of the LGIP-MMF and has overall responsibility for the general management
and administration of the Fund. The State Treasurer has the authority to offer additional sub -pools within the LGIP
at such times as the State Treasurer deems appropriate in its sole discretion.
Administrator and Transfer Agent. The State Treasurer will serve as the administrator and transfer agent for the
Fund.
Custodian. A custodian for the Fund will be appointed in accordance with the terms of the LGIP Investment Policy.
IV. Miscellaneous
Limitation of Liability
All persons extending credit to, contracting with or having any claim against the Fund offered in this Prospectus
shall look only to the assets of the Fund that such person extended credit to, contracted with or has a claim
against, and none of (i) the State Treasurer, (ii) any subsequent sub -pool, (iii) any pool participant, iv the LGIP, or
(v) the State Treasurer's officers, employees or agents (whether past, present or future), shall be liable therefor.
The determination of the State Treasurer that assets, debts, liabilities, obligations, or expenses are allocable to the
Fund shall be binding on all pool participants and on any person extending credit to or contracting with or having
any claim against the LGIP or the Fund offered in this Prospectus. There is a remote risk that a court may not
enforce these limitation of liability provisions.
Amendments
This Prospectus and the attached Investment Policy may be amended from time to time. Pool participants shall
receive notice of changes to the Prospectus and the Investment Policy. The amended and restated documents will
be posted on the State Treasurer website: www.tre.wa.gov.
Should the State Treasurer deem appropriate to offer additional sub -pools within the LGIP, said sub -pools will be
offered by means of an amendment to this prospectus.
LGIP-MMF Contact Information
Internet: www.tre.wa.gov Treasury Management System/TMS
Phone: 1-800-331-3284 (within Washington State)
Mail: Office of the State Treasurer
Local Government Investment Pool
PO Box 40200
Olympia, Washington 98504
FAX: 360-902-9044
10
Packet Pg. 231
7.6
City Council Agenda Item
Meeting Date: 10/27/2020
WWTP SCADA Integration
Staff Lead: Williams
Department: Public Works & Utilities
Preparer: Phil Williams
Background/History
On July 7, 2020, City Council authorized Mayor Nelson to sign the necessary contract documents to
deliver the Carbon Recovery project.
During the presentation, costs associated with control system integration were identified as expenses
that would be covered under the WWTP O&M budget to adequately support the ongoing operation of
the WWTP during construction.
The attached Professional Services Agreement (PSA) with Parametrix, Inc. for $408,130 will provide the
design, construction, project support and SCADA emergency response through 2022.
Staff Recommendation
Authorize the Mayor to sign a PSA with Parametrix, Inc. for $408,130 to integrate the Carbon Recovery
Project into the existing plant control SCADA system and provide technical on -call support for the
duration of the project.
Narrative
As the WWTP moves forward with the implementation of the Carbon Recovery project we must ensure
the control system for the new equipment is fully integrated with existing treatment equipment and
documented properly.
Parametrix, Inc, through a competitive process, was awarded the contract to upgrade the WWTP SCADA
system. The project began in April, 2014. The project included standardization of SCADA hardware, the
development and implementation of programming standards, detailed control strategies, and alarm
protocols.
In addition, Parametrix, Inc, partnered with Ameresco during the Phase 3 and Phase 5 Energy projects
under the WA State Energy Performance Contracting program. This partnership afforded the City a
continuity of terms in programming standards and equipment as our SCADA system upgrade was in the
final stages.
After considering the complexity of the Carbon Recovery Project, our established programming
standards, their knowledge of plant SCADA strategies and plant configuration, and documentation it was
determined that the best, most efficient way to move forward is for the City to contract Parametrix, Inc.
Parametrix, Inc. is the only firm that has the detailed plant control system history of the Edmonds
WWTP. They currently provide us with emergency SCADA support for Plant Operations, and can most
Packet Pg. 232
7.6
efficiently integrate the Carbon Recovery Project equipment into the existing SCADA system and existing
treatment plant equipment.
The contract includes the design phase, the construction phase, and an on call aspect for emergency
support.
Currently the WWTP is staffed with only 1 FTE who provides instrument, electrical, and basic
programming needs for the plant. The on -call support by Parametrix is vital for a 24 hour a day
operation and to back up plant staff as needed. In a typical year the budget for this level of support has
averaged $50,000.
Attachments:
2020 Draft Parametrix PSA Exh. A (with SEC edits) 9.22.2020
Packet Pg. 233
7.6.a
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT ("Agreement") is made and entered into between the City of Edmonds,
hereinafter referred to as the "City," and Parametrix, Inc., hereinafter referred to as the "Consultant."
WHEREAS, the City desires to engage the professional services and assistance of an experienced
Controls consultant to support the automated control systems at the WWTP;
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed by and between
the parties hereto as follows:
1. Scope of work. The scope of work shall include all services and material necessary
to accomplish the above -mentioned objectives, in accordance with the Scope of Work that is marked as
Exhibit A, attached hereto and incorporated herein by this reference.
2. Payments. The Consultant shall be paid by the City for completed work for services
rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for
work performed or services rendered and for all labor, materials, supplies, equipment, and incidentals
necessary to complete the work.
A. Payment for work accomplished under the terms of this Agreement shall be in the
amount established for each task order for work described in Exhibit A. The total amount of the Design Phase
will not exceed the sum of seventy-seven thousand, eight hundred fifty dollars ($77,850.00); the total amount
of the Construction Phase will not exceed the sum of two hundred fifty-five thousand, two hundred eighty
dollars ($255,280.00); and the total amount of the On -call Phase will not exceed the sum of seventy-five
thousand dollars ($75,000). The total amount of this Agreement will not exceed four hundred eight thousand,
one hundred thirty dollars ($408,130.00).
B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the
terms of this Agreement. Vouchers shall identify the billings for each Task Order separately. The City shall pay
the appropriate amount for each voucher to the Consultant within thirty (30) days of receipt.
C. The costs records and accounts pertaining to this Agreement are to be kept available for
inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be
made available upon request.
3. Authorization to proceed: Any services performed by the Consultant that will result in costs billed to
the City, shall be performed only after receipt of a written Task Order signed by the Public Works Director, or
in his/her absence, the Wastewater Treatment Plant Manager. The City is not obligated or required to authorize
any payment or any services performed by the Consultant without a written Task Order.
4. Task Orders: A Task Order will be issued for each separate task that the City requests the
Consultant to perform. Prior to issuance of a Task Order, City staff and the Consultant shall agree upon the
scope of work for the task and the cost of the task —either lump sum or time -and -expenses, with a not -to -
exceed amount.
A. For all Task Orders exceeding $7,000, the Consultant shall submit a written scope and
fee estimate prior to issuance of a Task Order. Task Orders shall be issued on the Task Order Form included as
Attachment 1 to the Scope of Work, Exhibit A.
B. Compensation for each Task Order shall be on either a lump sum or time -and -expenses
(not -to -exceed) basis. Compensation by the City of Consultant's outside expenses and sub -consultant costs
will be at the actual direct cost of the Consultant plus seven percent (7%).
City of Edmonds/Parametrix
Professional Services Agreement
Page 1 of 14
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7.6.a
5. Ownership and use of documents. All research, tests, surveys, preliminary data and any and
all other work product prepared or gathered by the Consultant in preparation for the services rendered by
the Consultant under this Agreement shall be and are the property of the Consultant, provided, however,
that:
A. All final reports, presentations, and testimony prepared by the Consultant shall become
the property of the City upon their presentation to and acceptance by the City and shall, at that date, become
the property of the City.
B. The City shall have the right, upon reasonable request, to inspect, review, and copy any
work product during normal office hours. Documents prepared under this agreement and in the possession
of the Consultant may be subject to public records request and release under Chapter 42.56 RCW.
C. In the event that the Consultant shall default on this Agreement, or in the event that this La
Q
Agreement shall be terminated prior to its completion, as herein provided, the work product of the v
Consultant, along with a summary of work done to date of default or termination, shall become the property a
of the City and tender of the work product and summary shall be a prerequisite to final payment under this
Agreement. The summary of work done shall be prepared at no additional cost.
0
6. Period of performance. The period of performance for Phase A shall be from September 30, 202 c
to January 31, 2021. The period of performance for Phase B shall be from February 1, 2021 to May 31, 2022. The N
Consultant shall perform the work authorized by this Agreement promptly, in accordance with the receipt of the C4
required governmental approvals. w
7. Indemnification / hold harmless agreement. The Consultant shall defend, indemnify and
hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, w
co
damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the
Consultant in the performance of this Agreement, except for injuries and damages caused by the sole 3
negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to a
RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, w
its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to a
defend, hereunder shall be only to the extent of the Consultant's negligence. y
The Consultant shall comply with all applicable sections of the applicable Ethics laws, including
RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The
Consultant specifically assumes potential liability for actions brought by the Consultant's own employees
against the City. And solely for the purpose of this indemnification and defense, the Consultant specifically
waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
8. General and professional liability insurance. The Consultant shall obtain and keep in force
during the term of this Agreement, or as otherwise required, the following insurance with companies or
through sources approved by the State Insurance Commissioner, pursuant to Title 48 RCW.
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the State.
B. Commercial general liability and property damage insurance in an aggregate amount not
less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per
occurrence amount shall be written with limits no less than one million dollars ($1,000,000).
City of Edmonds/Parametrix
Professional Services Agreement
Page 2 of 14
Packet Pg. 235
7.6.a
C. Vehicle liability insurance for any automobile used in an amount not less than a one
million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker's Compensation Insurance and Professional Liability Insurance secured by the
Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish
the City with verification of insurance and endorsements required by the Agreement. The City reserves
the right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days
of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior notice to the City.
The Consultant's professional liability to the City shall be limited to the amount payable under this
Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in
this Agreement. In no case shall the Consultant's professional liability to third parties be limited in any
way.
9. Discrimination prohibited. The Consultant shall not discriminate against any employee or
applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation,
marital status, veteran status, liability for service in the armed forces of the United States, disability, or
the presence of any sensory, mental or physical handicap, or any other protected class status, unless based
upon a bona fide occupational qualification.
10. Consultant is an independent contractor. The parties intend that an independent contractor 3
relationship will be created by this Agreement. No agent, employee, or representative of the Consultant shall a
be deemed to be an agent, employee, or representative of the City for any purpose. The Consultant shall be
solely responsible for all acts of its agents, employees, representatives, and subcontractors during the x
w
performance of this Agreement. .r
11. City approval of work and relationships. Notwithstanding the Consultant's status as an
independent Contractor, results of the work performed pursuant to this Agreement must meet the approval of
the City. During pendency of this Agreement, the Consultant shall not perform work for any party with
respect to any property located within the City of Edmonds or for any project subject to the administrative
or quasi-judicial review of the City without written notification to the City and the City's prior written
consent.
12. Termination. This being an Agreement for professional services, either party may terminate
this Agreement for any reason upon giving the other party written notice of such termination no fewer than
ten (10) days in advance of the effective date of said termination.
13. Integration. The Agreement between the parties shall consist of this document, its
Appendices 1 and 2, the Scope of Work attached hereto as Exhibit A and its Attachment 1. These writings
constitute the entire Agreement of the parties and shall not be amended, except by a writing executed by both
parties. In the event of any conflict between this written Agreement and any provision of Exhibit A,
Attachment 1, or Appendices 1 and 2, this Agreement shall control.
City of Edmonds/Parametrix
Professional Services Agreement
Page 3 of 14
Packet Pg. 236
7.6.a
14. Changes/additional work. The City may engage the Consultant to perform services in
addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for
additional authorized services or materials. The City shall not be liable for additional compensation, until and
unless, any and all additional work and compensation is approved in advance, in writing, and signed by both
parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the
City understands that a revision to the Scope of Work and fees may be required; provided, however, that
nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay
for services rendered, in excess of the Scope of Work in Exhibit A, unless or until an amendment to this
Agreement is approved in writing by both parties.
15. Standard of care. The Consultant represents that s/he has the necessary knowledge, skill and
experience to perform the services required by this Agreement. The Consultant and any persons employed by
the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound
practices, in accordance with the schedules herein and in accordance with the usual and customary
professional care required for services of the type described in the Scope of Work.
16. Non -waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
17. Non -assignable. The services to be provided by the Consultant shall not be assigned or
subcontracted without the express written consent of the City.
18. Covenant against contingent fees. The Consultant warrants that s/he has not employed or w
retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit
or secure this Agreement, and that s/he has not paid or agreed to pay any company or person, other than a
bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts y
or any other consideration contingent upon, or resulting from, the award of making of this Agreement. For
breach or violation of this warranty, the City shall have the right to annul this Agreement without liability, or 3
in its discretion, to deduct from the contract price or consideration, or otherwise recover, the full amount of a
such fee, commission, percentage, brokerage fee, gift, or contingent fee.
x
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19. Compliance with laws. The Consultant, in the performance of this Agreement, shall comply a
with all applicable federal, state, or local laws and ordinances, including regulations for licensing, CO
certification, and operation of facilities, programs, and accreditation, licensing of individuals and any other x
standards or criteria, as described in the Agreement, to assure quality of services.
The Consultant specifically agrees to pay any applicable business and occupation (B&0) taxes which may
be due on account of this Agreement.
20. Notices. Notices to the City of Edmonds shall be sent to the following address:
Pamela Randolph
City of Edmonds WWTP
200 Second Ave S
Edmonds WA 98020
Notices to the Consultant shall be sent to the following address:
JC Hungerford
Parametrix, Inc.
1019 39th Avenue SE, Suite 100
Puyallup WA 98374
City of Edmonds/Parametrix
Professional Services Agreement
Page 4 of 14
Packet Pg. 237
7.6.a
Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the
U.S. mail, with proper postage and properly addressed.
DATED THIS DAY OF , 2020.
CITY OF EDMONDS PARAMETRIX, INC.
By
Michael Nelson, Mayor
Its
ATTEST/AUTHENTICATED:
Scott Passey, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
STATE OF WASHINGTON )
ss
COUNTY OF )
On this day of , 20 , before me, the undersigned, a Notary Public in
and for the State of Washington, duly commissioned and sworn, personally appeared
, to me known to be the of the
corporation that executed the foregoing instrument, and acknowledged the said instrument to be the free and
voluntary act and deed of said corporation, for the uses and purposes therein mentioned, and on oath stated that
he/she was authorized to execute said instrument and that the seal affixed is the corporate seal of said
corporation.
WITNESS my hand and official seal hereto affixed the day and year first above written
NOTARY PUBLIC
My commission expires:
z
x
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City of Edmonds/Parametrix
Professional Services Agreement
Page 5 of 14
Packet Pg. 238
7.6.a
EXHIBIT A
SCOPE OF WORK
ENGINEERING SERVICES
1. Scope.
Design Phase: Performing the Control (I&C) design and supervisory control and data acquisition system
(SCADA) integration planning for the Carbon Recovery Project Plan B, specifically confined to the PLC- 101
and PLC-601 electrical enclosures, as outlined in Exhibit Al. Time Frame: September 30, 2020 to January 31,
2021. Budget not -to -exceed $77,850.00
Construction Phase: The Consultant shall provide modifications to the PLC- 101 and PLC-601 programs,
Wonderware program and historian, as well as construction support for the Carbon Recovery Project Plan B
at the City of Edmonds Wastewater Treatment Plant (WWTP), as outlined in Exhibit A2. Time Frame:
February 1, 2021 to May 31, 2022. Budget not -to -exceed $255,280.00.
On -call Phase: The Consultant shall provide engineering services to the City of Edmonds on an on -call basis,
as outlined in Exhibit A3. Time Frame: September 30, 2020 to December 31, 2022. Budget not -to -exceed
$75,000.00
City of Edmonds/Parametrix
Professional Services Agreement
Page 6 of 14
Packet Pg. 239
7.6.a
-r
Attachment 1
TASK ORDER
CITY OF EDMONDS
ON -CALL ENGINEERING SERVICES
Task Order No.
Task Title
^
c
0
Consultant
L
Consultant Contact Person Phone No.
c
City of Edmonds Requester Pamela Randolph Phone No. 425-771-0237
Q
0
City Project No. / Budget Line No. 423.000.76.535.80.41.00
v
Reimbursable?
W
a
❑ Yes, by
(Name, address & phone no. of person/organization who will reimburse the City)
0
G
❑ No
N
N
N
DESCRIPTION OF TASK ASSIGNMENT
on
m
c�
❑ Per attached Scope of Services
y
Site Address or Location 200 2nd
Avenue South, Edmonds WA 98020
3
Q
COMPENSATION
x
❑ LUMP SUM — Compensation for these services shall be a Lump Sum of $
w
Q
❑ TIME AND MATERIAL — Compensation for these services will be on a Time and Materials basis,
a
not to exceed $7,000 without written authorization.
•5
❑ Approved budget must be attached when cost exceeds $7,000 (required).
E
M
SCHEDULE The Consultant shall complete the services described above:
L
M
IL
❑ By
$
(Date)
M
❑ In accordance with the attached schedule.
c
N
0
All provisions of the Agreement for On -Call Engineering Services dated shall be in full force and effect
for this Task Order.
E
APPROVED:
s
M
CITY OF EDMONDS CONSULTANT
By Pamela Randolph By
Signature Signature
Title WWTP Manager Title
Date
Date
Q
City of Edmonds/Parametrix
Professional Services Agreement
Page 7 of 14
Packet Pg. 240
7.6.a
Parametrix Exhibit Al
ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES
SCOPE OF WORK
City of Edmonds
Carbon Recovery Project — Design Phase
Per our understanding of the Carbon Recovery Project at the City of Edmonds Wastewater Treatment Plant
(WWTP), Parametrix offers the following scope for the design phase of this project. This scope includes
performing the Control (I&C) design and supervisory control and data acquisition system (SCADA)
integration planning for the Carbon Recovery Project Plan B.
Design Phase — 2020
Assumptions
Our current understanding of the project is as follows:
• The project will be under contract no later than September 30, 2020.
• The design phase of the project will last approximately 4 months and be completed no later than
January 31, 2021.
• This scope of work is confined to the PLC- 101 and PLC-601 electrical enclosures.
• Programming changes to the existing controls or SCADA system are not included in this scope of 3
work. a
x
• Parametrix is responsible for PLC and SCADA design integration into City -owned PLC equipment w
only. y
• Programming of the equipment supplied with the PLCs, such as Ecoremedy equipment, Schwing
system, and Odor Control, is by others.
• Process and Instrumentation diagrams (P&ID) are not included in this scope of work.
• Parametrix will identify, with input from the process engineering team, areas of the WWTP Control
Strategies that will require updating. Actual updates to the WWTP Controls Strategies will occur
during the construction phase and are not included in this scope of work.
• Responsibility for the following areas of design is by others:
❑ Power.
❑ MCC.
❑ Manual/local field control.
❑ Conduit and cable.
City of Edmonds/Parametrix
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Page 8 of 14
Packet Pg. 241
7.6.a
• This scope of work does not include the cost to prepare bid ready I/C design sheets. Instead,
Parametrix will update the previous technical memorandum submitted as part of the previous Carbon
Recovery Project referred to as plan "A", this project as described below.
Approach
Our approach to this scope of work includes:
• Subtask 01:
• Subtask 02:
• Subtask 03:
months.
• Subtask 04:
• Subtask 05:
• Subtask 06:
updating
Deliverables
Project Management
Existing Drawing & Memo Updates
Conference Calls & Meetings — monthly on -site meetings, bi-monthly calls, for 6
SCADA Integration Planning for new and removed equipment
PLC Integration Planning for new and removed equipment
Control Strategy Planning to identify areas of the WWTP control strategies for
The design phase deliverables shall include the following:
• Technical memorandum supporting changes to the existing PLC- 10land PLC-601.
• The 60% design by November 30, 2020, will include in tabular PDF format I/O flagged for deletion
for equipment being removed or replaced, and I/O assignment for new equipment if needed. Process
design team to provide I/O type and quantity no later than November 1, 2020.
The 100% design to be completed by January 29, 2021, after receipt of the 60% comments. Final
design documents will include a final technical memorandum in PDF format, PLC601 I/O wiring
diagrams, and an updated WWTP control network diagram.
Construction Phase
The Construction Phase tasks are NOT included in this scope of work. Items associated with the construction
phase of this project may include but are not limited to:
• Providing general project support during the construction phase of the project including submittal
Vir-111NIVAN.9
• PLC and SCADA programming off -site prior to startup and testing.
• On -site PLC and SCADA programming including startup and testing.
• Final I/O drawing updates from field redline markups from electrical contractor.
• Final WWTP Control strategies.
We propose to perform the Design Phase tasks on a time -and -materials basis with a not -to -exceed budget of
$77,850.
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Professional Services Agreement
Page 9 of 14
Packet Pg. 242
7.6.a
harametrix Exhibit A2
ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCES
SCOPE OF WORK
City of Edmonds
Carbon Recovery Project —Construction Phase
Parametrix has completed our review of the Plan B Preliminary Design submittal provided by the city on
April 20, 2020 and equipment list. The services include modifications to the PLC-601 program, Wonderware
program and historian, as well as construction support for the Carbon Recovery Project Plan B at the City of
Edmonds Wastewater Treatment Plant (WWTP). Changes from the previous cost estimate are based on the
reduction of hardwired 1/0, the amount of equipment screens running on Wonderware, and the adjustment of
labor rates through 2022.
Construction Phase
Assumptions
Our current understanding of the project is as follows:
• Construction and programming phase will begin February 1, 2021.
• Programming integration phase of the project will last 6 months and be completed no later than
December 31, 2021.
• Callbacks for final testing and commissioning will be completed between January 1, 2022 and a
May 31, 2022. z
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• The scope of this estimate is primarily confined to the software and integration of PLC- 1Oland PLC- a
601. Minor modifications to software in the 300 and 500 building are required, however there will be a
no hardware modifications will be required in those areas. 5
�L
• All VO marked "Delete" on the 100% PLC- 10land PLC-601 1/0 list from Project A will require
reprogramming or deletion from the existing control system.
• Hardware modifications to PLC-1 and PLC-601, wiring and terminating within the enclosure, is by
others.
• Programming of the equipment supplied with PLCs, including the Ecoremedy system, Schwing
pump, Screening equipment and odor control unit (OCU), is by others.
• Assuming the following number of screens and pop -ups for each equipment supplied with a local
Human Machine Interface (HMI):
❑ Ecoremedy equipment: 7 overview display screens with approximately 38 popup display.
Assuming screens are not Wonderware.
❑ Schwing pumps: 24. Assuming screens are not Wonderware.
❑ OCU package: 10. Assuming screens are Wonderware InTouch.
❑ Screening conveyance: 24. Assuming screens are not Wonderware.
City of Edmonds/Parametrix
Professional Services Agreement
Page 10 of 14
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7.6.a
• Assuming vendor local HMI screens provided in Wonderware InTouch or Wonderware System
Platform per WWTP Standard and are importable to Edmonds SCADA system. HMI hardware not
programmed in Wonderware InTouch will need to be reproduced for Edmonds SCADA system.
• Wonderware InTouch Edge will not be provided in lieu of Wonderware InTouch for vendor local
HMI. Scope of Work assumes that vendor HMI graphics will be importable to Edmonds SCADA
system, which is not possible with the current version of InTouch Edge at the time of this memo
delivery.
• Assuming the vendor HMI and PLC software will be provided to Parametrix, before construction
begins, no later than February 1, 2021.
• All new equipment will communicate via plant communications network through EtherNet/IP.
• Assuming electrical design including conduit, cable schedules, and MCC modifications is by others
• Parametrix will be responsible for updates to the WWTP Controls Strategies based on vendor -
supplied operations and maintenance manuals.
Approach
Our approach to this scope of work during the Construction Phase includes:
• Subtask 01: Project Management & QA/QC
• Subtask 02: General Support & Submittal Review — monthly on -site meetings, bi-monthly calls
• Subtask 03: Temporary Operation for screenings
• Subtask 04: SCADA Programming
❑ Program discrete and analog in PLC- 101 and PLC-601 for new equipment that is not covered by
a vendor PLC.
❑ Import Wonderware screens and pop -ups from OCU HMI into Edmonds SCADA.
❑ Produce HMI screens and pop-up for Edmonds SCADA for the Schwing pumps, Ecoremedy
equipment, and screenings conveyance.
• Subtask 05: Programming — Demo PLC & SCADA
❑ All I/O marked "DEMO" in the 100% PLC- 101 and PLC-601 VO lists will have respective PLC
program, SCADA system (Wonderware) objects, and historian tags deleted.
• Subtask 06: Startup and Testing all new SCADA screens and pop -ups on Edmonds SCADA
system
• Subtask 07: Drawing Updates for PLC- 101 and PLC-601 instrumentation As-Builts
• Subtask 08: Call Backs for final testing and commissioning
• Subtask 09: Report Updates
• Subtask 10: Control Strategy Updates
Based on the Plan B Preliminary design, equipment submittals and the assumptions noted above, we propose
to perform the Construction Phase tasks on a time -and -material basis with a not -to -exceed budget of
$255,280.00.
City of Edmonds/Parametrix
Professional Services Agreement
Page 11 of 14
Packet Pg. 244
7.6.a
Paral'! etriX Exhibit A3
ENGINEERING. PLANNING. ENVIRONMENTAL SCIENCE5
WAR f �a
SCOPE OF WORK
City of Edmonds
On -call Support
On -call Phase
The Parametrix shall provide engineering services to the City of Edmonds on an on -call basis. Services may
include a wide range of electrical, SCADA programming, SCADA graphics, emergency response,
Hachwims support, control system design or other related engineering services to support the City in City
projects or other City requirements.
The work will be done through Task Orders as outlined in Section 4 of the agreement, on a time -and -material
basis with a not -to -exceed budget of $75,000.00.
z
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Professional Services Agreement
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0
APPENDIX 1
(Appendix A of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter collectively referred to as the "Consultant/Contractor") agrees as follows:
1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations
relative to nondiscrimination in federally -assisted programs of the United States Department of Transportation
(USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to
time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of
this Agreement.
2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the
Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income -
level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of
equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination
prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers
any activity, project, or program set forth in Appendix B of 49 CFR 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all
solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be
performed under a subcontract, including procurement of materials, or leases of equipment, each potential
subcontractor or supplier shall be notified by the Consultant/Contractor of the
Consultant's/Contractor's/Vendor's obligations under this Agreement and the Regulations relative to
nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income -level, or LEP.
4. Information and Reports: The Consultant/Contractor shall provide all information and reports W
required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, CO
records, accounts, other sources of information, and its facilities as may be determined by the City or the 3
appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and a
instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of d
another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or w
state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. a
5. Sanctions for Noncompliance: In the event of the Consultant's/Contractor's/Vendor's
noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract
sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not
limited to:
Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor
complies; and/or
Cancellation, termination, or suspension of the Agreement, in whole or in part.
6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above
paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of
equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor
shall take such action with respect to any subcontractor or procurement as the City or appropriate state or
federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance.
Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a
subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City
enter into such litigation to protect the interests of the City; or may request that the appropriate state agency
enter into such litigation to protect the interests of the State of Washington. In addition, the
Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the
interests of the United States.
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7.6.a
APPENDIX 2
(Appendix E of USDOT 1050.2A Standard Title VI Assurances)
During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors
in interest (hereinafter referred to as the "Consultant/Contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non -Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on
the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);
• Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on
the basis of disability); and 49 CFR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the
basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of
Title VI of the Civil Rights Act of 1964), The Age Discrimination Act of 1975 and Section 504 of the 3
Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of a
the programs or activities of the Federal -aid recipients, sub -recipients and contractors, whether such programs x
or activities are Federally funded or not); W
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability
in the operation of public entities, public and private transportation systems, places of public accommodation,
and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation
regulations at 49 C.F.R. parts 37 and 38;
• The Federal Aviation Administration's Non -Discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low -
Income Populations, which ensures discrimination against minority populations by discouraging programs,
policies, and activities with disproportionately high and adverse human health or environmental effects on
minority and low-income populations;
• Executive Order 13166, Improving Access to Services for Person with Limited English Proficiency, and
resulting agency guidance, national origin discrimination includes discrimination because of limited English
proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP
person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because
of sex in education programs or activities (20 U.S.C. 1681 et seq).
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8.1
City Council Agenda Item
Meeting Date: 10/27/2020
Non -Represented Employee COLA 2021
Staff Lead: Jessica Neill Hoyson
Department: Human Resources
Preparer: Jessica Neill Neill Hoyson
Background/History
Per City Policy the Mayor will recommend the adjustment of salary ranges for non -represented
employees to the City Council for approval as part of the budget process to become effective January 1st
of each year. The Mayor will recommend the adjustment of salary ranges for non -represented employees
to the City Council for approval as part of the budget process, effective January 1 of each year.
Staff Recommendation
<Type or insert text here>
Narrative
The Mayor has recommended a non -represented COLA of 2% for 2021. This COLA will impact the budget
by approximately $126,660 based on current employee data. The attached presentation provides
information as to the supporting data for the recommendation and will be presented by HR to Council.
Attachments:
Proposed 2021 Wage Adjustment Presentation
Packet Pg. 248
8.1.a
Q
Packet Pg. 249
Personnel Policies - Chapter 5
Compensation
Annual Salary Adjustments
The Mayor will recommend the adjustment of salary ranges for non -
represented employees to the City Council for approval as part of the budget
process, effective January 1 of each year. The Mayor's recommendation will
take into consideration the average adjustment negotiated and approved for
represented employee groups.
2021 Wage Adjustments for Represented
Groups
Currently the AFSCME, Teamsters, and EPOA collective bargaining agreements
are not settled for 2021 and therefore cannot be taken into account for
determining the non -represented wage adjustment
The EPOA Commissioned contract is settled for 2021 but as this is a
represented group that has binding arbitration, taking this group's wage
adjustments into consideration for the non -represented employees would not
be appropriate.
Other Data points
Using "comparator" organizations is often the standard in establishing
compensation and has been used by Edmonds for both represented and non -
represented employees
Using the Consumer Price Index for Urban wage earners in the
Seattle/Tacoma/Bellevue area is also used as data point to establish
compensation levels.
Issues with "Comparator" organizations
at this time VM
► The impact of CV19 on the economies and revenues of cities within the
Edmonds comparator group has varied widely. While some cities have been
significantly impacted and are therefore considering minimal or no wage
adjustment in 2021, others have seen minimal impact to revenues and will be
providing normal wage adjustments.
► Due to the disparities among this group, using comparators' wage adjustments
as a basis for the Edmond's wage adjustment would most likely not provide a
reliable basis for the recommendation.
Using CPI-L-1 (and not CPI-v
The CPI is calculated for two population groups: All Urban Consumers (CPI-U)
and Urban Wage Earners and Clerical Workers (CPI-W). The CPI-U represents
about 93 percent of the total U.S. population and is based on the
expenditures of all families living in urban areas. The CPI-W is a subset of the
CPI-U and is based on the expenditures of families living in urban areas who
meet additional requirements related to employment: more than one-half of
the family's income is earned from clerical or hourly -wage occupations. The
CPI-W represents about 29 percent of the total U.S. population.
Because the CPI-U population coverage is more comprehensive, it is used in
most wage adjustment calculations.
8.1.a
Table A. Seattle -Tacoma -Bellevue, WA, CPI-U 2-month and 12-month percent changes, all items index, not seasonally adjusted
Month
February
2016
2017
2-month 12-month
1.0 3.4
2018
2019 2020
2-month 12-month 2-month 12-month
0.7 2.7 1.0 2.5
0.5 2.4 -0.6 1.3
2-month 12-month
0.2 2.2
2-month
12-month
0.8
3.3
April
1.1
2.5
0.8
3.1
0.8
3.3
June
0.9
1.8
0.8
3.0
0.8
3.3
0.7
2.3
0.2
0.9
August
0.3
2.1
-0.2
2.5
-0.3
3.1
0.6
3.2
1.4
1.6
October
0.0
2.4
0.5
3.0
0.4
3.1
-0.6
2.2
December
0.0
2.61
0.51
3.51
0.21
2.8
0.3
2.2
Packet Pg. 255
8.1.a
Coronavirus (COVID-19) Pandemic Impact on August 2020 Consumer Price Index Data
Data collection by personal visit for the Consumer Price Index (CPI) program has been suspended since March 16, 2020. When
possible, data normally collected by personal visit were collected either online or by phone. Additionally, data collection
in August was affected by the temporary closing or limited operations of certain types of establishments. These factors resulted
in an increase in the number of prices considered temporarily unavailable and imputed.
While the CPI program attempted to collect as much data as possible, many indexes are based on smaller amounts of collected
prices than usual, and a small number of indexes that are normally published were not published this month. Additional
information is available at httpsalwww.bls.gov/covidl9/effects-of-covid-19-pandemic-on-consumer-price-index.htm.
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Recommendation Cont.
The CPI-U for the first half of 2020 is 1.8%.
Based on the first half of 2020 CPI-U, and taking into account potential
inflation fluctuations through the end of the year, a wage adjustment of 2% _
has been entered as the recommendation in the 2021 budget for non -
represented employees.
A 2% wage adjustment for non -represented employees will cost $126,660 in
2021 based on current employee counts.
8.1.a
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8.2
City Council Agenda Item
Meeting Date: 10/27/2020
Presentation of Capital Decision Packages for 2021 Proposed Budget
Staff Lead: Dave Turley
Department: Administrative Services
Preparer: Dave Turley
Background/History
Mayor Nelson presented his 2021 Proposed Budget to the Council on October 5, 2020. Budget books
were provided to Councilmembers, and the budget has been made available to the public online, on the
City's website.
Staff Recommendation
Presentation only, no action necessary.
Narrative:
Tonight's presentation is for Department Directors or their designees to present their 2021 Capital
Decision Package requests to Council. During tonight's presentation Parks and Public Works
departments will present 37 decision package requests. Also included in tonight's council packet is the
presentation of operating decision packages from October 20.
Attachments:
Complete Operating Presentation
Packet Pg. 260
8.2.a
2021 Proposed Budget
Decision Package Presentations
October 20, 2020
!DNDS
PROPOSED BUDGET
2021
CITY OF EDMONDS
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Packet Pg. 261
8.2.a
2021 Proposed Budget
Decision Package Presentations
October 20, 2020
Tonight we will present operating decision package requests
in the following order:
ANDS
PROPOSED BUDGET
2021
Human Resources, City -Wide Adjustments, and Non -Departmental (11)
Municipal Court (1)
Information Technology (4)
Economic Development / Community Services (9)
Development Services (3)
Parks and Recreation (6)
Public Works (12)
CITY OF EDMONDS
Packet Pg. 262
8.2.a
Funds for Diversity, Equity and Inclusion Initiative:
$50,000 (Human Resources DP #1)
inter -faith commitmentdialopes ig
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Beginning of an ongoing Diversity, Equity and Inclusion
* initiative at the City
• Establish a baseline of where we are at currently L)
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Packet Pg. 263
8.2.a
AWC Workers' Comp Administration contract:
$27,000 (Human Resources DP #2)
AWC Workers' Compensation Group Retro Program
Participation agreement and group enrollment application
Government, utilities & related services
As a member in good standing with the Association of Washington Cities
• Association of WA Cities (AWC) handles the
administration of our Workers' Compensation claims
• Contract was approved by Council on February 25,
2020, but was entered as a one-time budget item
• This decision package is to make this budget item
ongoing
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Packet Pg. 264
8.2.a
Establish an Operational Budget for the Safety &
Disaster Coordinator position:
$5,000 (Human Resources DP #3)
• The position of Safety & Disaster Coordinator was
established in 2020
• Only salaries and benefits were budgeted
• To be effective, the Coordinator needs a budget for
things like supplies, small equipment, training, etc.
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8.2.a
City Attorney Contract Annual Increase:
$23)940 (DP #4)
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Packet Pg. 266
8.2.a
Remove 2021 funding for approximately 25 vacant
positions: Budget Reduction of $895,428 (DP #6)
and
$118,270
(DP
#7)
The Pandemic has had a significant impact to City
revenues, requiring serious reductions to the 2021
POSSIBLE ECONOMIC RECOVERY SCENARIOS
V-SHAPED RECOVERY
L-SHAPED RECOVERY
Source: World Economic Forum
For illustrative purposes onl%-
W-SHAPED RECOVERY •
SWOOSH -SHAPED RECOVERY
budget
In order to present a sustainable 2021 budget proposal,
a hiring freeze was implemented. This DP removes
those salaries and benefits for the 2021 budget only
The status of these positions will be reviewed during
the year, if City revenues perform sufficiently well, we
will readdress the situation during the year and
consider adding some of these positions back into the
budget
DP #7 has the same reasoning and purpose as DP #6
but was broken out separately for clarity, budget for
this position is allocated across several different funds.
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8.2.a
Remove 2021 Funding for the Crime Prevention
Cost Center: Reduction of $133,657 (DP #8)
• This is similar to the freezing of positions presented on
the previous slide
• The position in the Crime Prevention cost center is
currently vacant; this DP reduces the Salary and
Benefits for this position as well as the related Uniform,
Supplies, Small Equipment, etc.
Ot ED9gO U
Packet Pg. 268
8.2.a
Adjustments to Non- Departmental expenses:
Net Budget Reduction of $25,000 (DP #9)
Equality
Equity
• Several expenses that are not specific to one Fund are
budgeted in a fund called "Non -Departmental"
• Expenses budgeted here change annually which
requires updates to the budget
• Included are the annual increase to the Public Defender
contract $37,930, an increase of $100,000 to the
estimated costs for prisoner care, a reduction of
$150,000 to hydrant costs, a reduction of $25,000 (from
$75K) to the Senior Center
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Packet Pg. 269
8.2.a
Contribution to the Edmonds Center for the Arts:
$50)000 (DP #10)
a contribution of $75,000
)00 contribution to the Waterfront
"om $75,000 last year
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Packet Pg. 270
8.2.a
Transfer funds from Fund 016 to the General Fund:
$210)222 (DP #11) and Transfer funds from Fund 019
to the General Fund: $28,445 (DP #12)
Fund
016
Fund
019
MEMO
General
Fund
General
Fund
Fund 016 (Building Maintenance Fund) was
closed in 2017 but some residual cash was
left in the fund at the end of the year
This action does not close these two funds
This moves remaining cash back into the
General Fund to help the General Fund at a
time when revenues are hurt due to
COVI D-19
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Packet Pg. 271
8.2.a
This concludes my part of the presentation.
Up next, we will hear from Municipal Court:
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DECISION PACKAGE #5 - $23,120
Paperless Project — Carryforward
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Court Improvement Funds
• Elected Judge = contributions from the State for court improvements
• Since 2006, City has received $185,578 (does not include distributions
in 2020)
• As of end of 2019, the court has spent $111,942 to improve the
services of the court
• Of the improvements, the biggest project has been our paperless
endeavor ($70,821 approved in 2017, with $23,117 remaining and
carrying over to 2021 if not completed by end of 2020).
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Clerk's desk used to be
temporary, requiring set up a
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Edmonds Municipal Court provides unique services
• Early jury summons - allows jurors to plan ahead , allows for
rescheduling while increasing the number of committed jurors
who actually show up. Allows our juror folders to be
automatically updated when jurors rescheduled or excused
• Remote jury check -in — allows jurors to check in via phone or text
upon arrival, be screened for COVID-like symptoms, update
contact information, participate in "paced" entry into the
courtroom
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six -feet apart.
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8.2.a
Edmonds Municipal Court provides unique services
• Online written infraction hearings — allows respondents to
request hearings, upload supporting documents, and receive the
court's order by email
• Online petition for relief from legal financial obligations— the
online form guides people through a series of questions, they can
upload supporting documents, they receive the court's order by
email
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Edmonds Municipal Court provides unique services
• Online application for court -appointed attorney — if granted,
assigned attorney automatically receives notification of the
referral and defendant's contact information
• Digital Attorney Motion to Continue — submits directly to
judge's inbox, allows court to change dates/times, automatically
saves into defendant's digital file; if public defender case a copy
will be automatically emailed public defender; if private attorney
case, a copy will be automatically emailed to private attorney.
8.2.a
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Edmonds Municipal Court provides unique services
Electronic Filing — requires parties to file through an electronic
filing portal on court's website, helps staff and court to prioritize
urgent timely filings, allows staff to process and save multiple
documents into correct defendant files
No Contact Order — allows prosecutor to submit requests for no -
contact orders, copies of final orders automatically emailed to
prosecutor and domestic violence victim coordinator
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scanned into Laserfiche
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Permanent clerk's station
with extra large screen tha a
• Expired Warrants — allows prosecutor to submit digital motion can be raised and lower
that will be reviewed by the court, final copy automatically saved increased
tar times dadjustingt use o
staff time and adjusting o
in defendant file and emailed to prosecutor. work in a paperless setting
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to the court that will automatically be saved in defendant file,
sent to defense attorney, prosecutor and notify prosecutor if
violation police reports need to be requested prior to hearing 0
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Edmonds Municipal Court provides unique services:
• Fewer forms to prep — clerks can prep one digital form that can
generate, if
needed,
judgment
and
sentence, commitment
orders,
case
setting
notices, orders
for
bench
warrant
• Probation Reports— allows probation officer to submit reports
to the court that will automatically be saved in defendant file,
sent to defense attorney, prosecutor and notify prosecutor if
violation police reports need to be requested prior to hearing
• Notification to Jail Records— when defendant is in custody,
relevant court orders are automatically emailed to jail records.
8.2.a
P--;Y"g the Commr,,
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Court's mission
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What's next?
40
Set up wireless printers at Snohomish County jail — streamline in -
custody hearings
Courthouse in Public
Safety Building
Public court files available online
Kiosk in court lobby
Upgraded online payment system that will provide payer
information on current balances
• Transitioning more administrative processes to paperless
• Reconfiguring court staff area and front counter to better fit our
different work demands and increase accessibility to the public
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What's next?
It has been my
privilege to serve the
City of Edmonds --
my community.
Thank you.
-- Judge Linda Coburn
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8.2.a
This concludes the Municipal Court part of
the presentation.
Up next, we will hear from Information
Technology:
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8.2.a
Information Services
2021 Operating Budget Decision Packages
Brian Tuley, Information Services Manager
October 20, 2020
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ADMINISTRATIVE SER
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$14)400 (DP #14)
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cloud
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Annual Software Increases:
$15)000 (DP #15)
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Annual Equipment Replacement: $109,600
(DP #16)
• 3 main servers
• 4 network switches
• 50 workstations
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8.2.a
This concludes the Information Technology
part of the presentation.
Up next, we will hear from
Economic Development / Community Services:
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8.2.a
Economic Development/Community
Services
2021 Budget Decision Packages
Patrick Doherty, Director
October 20, 2020
Packet Pg. 290
Public Information Officer/Communications Strategist
(DP #17)
a-W ftwo,
• Created as % FTE in 2020 Budget
• Initially created as "one-time" as trial
• 2020 has proven valuable service
• Proposal to convert to "on -going" % FTE position
• Continued expenditure of $48,946
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Diversity Commission Coordinator (DP #18)
•
Created as % FTE in 2020 Budget
Initially created as "one-time" as
2020 has proven valuable service
Proposal to convert to "on -going" % FTE position
Continued expenditure of $16,600
Human Services Program Manager (DP #19)
• Created as % FTE in 2020 Budget
• Initially created as "one-time" as trial
• 2020 has proven valuable service
• Connecting Edmonds to regional network
• Assisting agencies in disbursement of
Edmonds Cares Fund grants
• Providing direct referral to service to people
in need
• Working with other agencies to provide
service
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• Proposal to convert to "on -going" % FTE position
• Continued expenditure of $48,946
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Decrease communications/supplies budget (DP #20)
$1,500 increase to accommodate 2 new % FTE
positions
$200 increase for increased mailing expenses
$5,000 decrease by incorporating events calendar
in tourism website
Net decrease: $3,300
Diversity Film Series Revenue & Expenditures (DP #21)
• Authority to receive up to $1,000 in
donations/sponsorships and expend $1,000 to
produce fourth season Edmonds Diversity Film
Series (started 10/19/20)
• No net budgetary impact
Packet Pg. 295
Create Human Services Fund (DP #22)
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• Create Human Services Fund to provide for direct
service to Edmonds individuals and households in
need
• Allows for support of new Social Worker position
(or contracted services)
• Allows for contracts with local/regional agencies
to provide direct services, based on City's annual
human services goals
• Budgetary request: $500,000. Comprised of
$123,000 from Homelessness Response Fund,
supplemented by $377,000 from General Fund.
Grant funding will also be sought to supplement
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Social Media Support (DP #23)
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• Increase in social media platforms by City
departments requires next level of social media
archiving/backup services
• From $3,600 to $6,600 per year
• Increase of $3,000 per year
Packet Pg. 297
Lodging Tax Expenditures (DP #25)
Note: Arts/Culture events
promotion with lodging
tax revenue in DP #32
• After major dip in revenue in 2020 (projected $70,000 in 2020 vs $126,666 in
2019), 2021 revenue projected to come back somewhat at $95,000
• Need to continue robust "rediscover Edmonds" promotion in 2021
Printing of Rack Card - $1,750 Website hosting/tech support - $2,400
Distribution of Rack card - $2,500
General Advertising - $30,000
Promotion/support of Bird Fest - $11500 ECA Season Brochure Ad - $12,500
Visitor Center and Chamber Events - $4,000 CAM marketing - $8,000
Tourism Promotion services - $20,000 Arts Promotion/CRAZE - $4,000
• $87,150 in total projected expenditures
• $14,400 dip into fund balance, leaving approx. $37,768 in fund balance
Packet Pg. 298
8.2.a
This concludes the Economic Development
& Community Services part of the
presentation.
Up next, we will hear from Development
Services:
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8.2.a
Development Services
2021 Operating Budget Decision Packages
Shane Hope, Development Services Director
October 20, 2020
DEVELOPMENT SE
Solar radiation powers
the climate system.
Some solar radl
Is reflected I
the Earth and
atmosphere
The Greenhouse Effect
Some of the infrared
radlatian passes through
the atmosphere but most
Is absor4ed and re -emitted
in all directions
by greenhouse gas
molecules and clouds.
The effect of this is to
warm the Earlh's surface
and the lower atmosphere,
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is absorbed by the
Earth's surface and warms ft.
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emitted from the Earth's
surface.
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DEVELOPMENT SER'
Community Renewal Plan:
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$601000 (DP #27)
• Helps implement Highway 99 Subarea Plan
• Consultant assistance to assist with Community
Renewal Plan that will address parts of Highway 99
subarea that are experiencing high incidence of
crime, vagrancy, vandalism, graffiti, code violations
and complaints
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PUD Green Power Program: $30,000 (DP #28
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• PUD Green Power Program —provides credit from
Snohomish PUD for energy that comes from
carbon -neutral sources o
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. • This promotes reduction of greenhouse gases and
identifies City's contribution for using energy from
100% renewable sources
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8.2.a
This concludes the Development Services
part of the presentation.
Up next, we will hear from
Parks, Recreation and Cultural Services:
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8.2.a
Parks, Recreation and Cultural Services
2021 Operating Budget Decision Packages
Angie Feser, Parks, Recreation & Cultural Services Director
October 20, 2020
Salmon Safe Program: $32,000 (DP #29)
• Mayor's Conservation Advisory Committee
Recommendation
• Salmon Habitat and Watershed Certification Program
• Contract estimated at $38,800 ($32,000 in 2021)
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Waterfront Center Operating Expenses:
$30)000 (DP #30)
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Fund 117
Arts Commission One -Time Grant Program: $55,000 (DP #
• Focused on accessibility, equity and inclusion
• Response to COVID impact on Arts Community
• Recommendation developed and approved by the Arts Commission
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Fund 123
LTAC Arts Commission Promo: $29,900 (DP #32)
A R
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FESTIVAL
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mreart walk edmonds
Cascadia
Art
Museum
*fee*
C SCAaESYMPHONY
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Founded 1962 Michnel Miropokhy, Music director
• Budgeted LTAC revenues for 2021 are
$24,750
• Olympic Ballet Theater (not the school)
Sno-King Chorale
DeMiero Jazz Festival
Edmonds Historical Museum
Fund 127
Gift Catalog: $49,680 (DP #33)
• Budgeted Gifts Catalog donations for
2021 are $51,000
• Bench & Picnic Table Replacement
• Additional Memorial Gifts
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PARKS, RECREATION AND CULTURAL SER
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EDMONDSPARKS,
RECREATION &CULTURAL SERVICES
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8.2.a
This concludes the Parks part of the
presentation.
Up next, we will hear from Public Works:
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8.2.a
Public Works & Utilities Department
2021 Operational Decision Packages
Phil Williams, Public Works & Utilities Department Director
October 20, 2020
8.2.a
Capital Renewal- Facilities Annual
Maintenance DP#35 (GF)
$500,00a above basic (and now Covid 19 enhanced) custodial
services and maintenance work, to pursue a large backlog of
small and large capital renewal projects in 2021
2015 = $56,000
2016 = $100,000
2017 = $256,000
2018 = $490,000
2019 = $700,000
2020 = $1,500,000
2021 = $700,000
L(Our most recent Facilities Needs Assessment
McKinstry) shows an approximate backlog of
$9,000,000 plus an ongoing approximately
$825,000/year to be sustainable
Anticipated Facilities Projects for 2021
Meadowdale Club House- New Electrical Panels
Public Works- Archive storage room organization upgrade
City Hall- Exterior Painting
FS20-Exterior Painting
Public Works- Carpeting
Frances Anderson Center- Security card readers
Public Works- Ext. Cameras
Frances Anderson Center- two sets exterior doors
FS20-Fire Alarm
Yost Pool- Fire Alarm
Public Works- Roof re -coating
Public Safety -Building controls update
Public Safety- Office flooring
Frances Anderson Center Office flooring
Unanticipated Repair and Maintenance
$50,000
$20,000
$50,000
$40,000
$25,000
$30,000
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8.2.a
$18,000 Total $653,,000
$25,000
$40,000
$25,000
$40,000
$50,000
$80,000
$60,000
$100, 000
Packet Pg. 317
8.2.a
Pedestrian Task Force
Operations &Maintenance DP#36 (GF)
$20,000 to work with the Pedestrian Task Force in developing
initiatives in cooperation with the Edmonds School District and
the Cascade Bicycle Club to educate both the general public and
elementary school children about how to protect themselves as
pedestrians. This continues our current program.
8.2.a
Commute Trip Reduction - Incentives
Operations &Maintenance DP#37 (GF)
$36,000 continue commute trip reduction program for City
staff. 15% already access this program. An CIRCA pass is
provided to employees, providing free access to Community
Transit, Everett Transit, Kitsap Transit, Metro Transit, Pierce
Transit, Sound Transit buses as well as Sound Transit Light
Trail and Commuter Trains. The CIRCA pass also provides a
free vanpool if a group with 5 or more riders are provided
with a van & fuel. This pass should increase the number of
employees using transit or vanpools as a commute option.
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8.2.a
Engineering Software Increases
Operations &Maintenance DP#38 (Utility Funds)
$11,50C for annual ongoing Engineering software maintenance
fees, updates, and price increases. AutoCad, Bluebeam, Trackit,
ARCGIS, modeling software, etc.
Software
8.2.a
Interfund Services - Utilities
Operations &Maintenance DP#39 (Utility Funds)
$72,,25OTotal
Water - $8,950
Stormwater - $54,350
Sewer - $8,950
Staff time to review the utility portion of Private
development projects. Stormwater reviews are
more complicated and are done by the City's
Stormwater Engineer
8.2.a
Sewer/Storm Pipe Rating with PACP Syst.
Operations &Maintenance DP#40 (Sewer/Storm Funds)
$80,000 to contract with a certified pipe rating contractor to
rate and document the condition of our Sewer and Storm
drainage pipes which will allow our staff to focus on collecting
the digital videos of these pipes more quickly. Having a single
person do these ratings will also improve data consistency.
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Lake Ballinger Operating Fund
Operations & Maintenance DP#41
$13,600 Previous budgets have included a line item for "Lake
Ballinger Associated Projects" which supported City
membership in the Lake Ballinger Forum, costs to maintain the
City's lake level monitoring system, and fund any capital
projects sponsored by the Forum. The Forum is not pursuing
any capital projects in 2021
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8.2.a
Stormwater Comprehensive Plan Update
Operations &Maintenance DP#42 (Storm)
$152,500 Current Plan completed in 2010. Needs to be
updated. Will take approx. 18 months beginning 3rd or 4t" Qtr.
2021. Total expense estimated at $450,000. Will develop a new
CIP for Stormwater projects with a particular focus on piping
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funds from 2020 to reach substantial completion in late 2021
for the Ecoremedy gasification system. The system will produce
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a marketable biochar end product. Funding to come from
revenue bonds and reimbursements from our WWTP partners
Climate
Waste
- Managemen
8.2.a
Wastewater Plant Operating Budget
Operations &Maintenance DP#44 (Sewer Fund)
$80,866 plus $80,866 coming from our Partner agencies. Total
increase of $164,500. 9 separate deductions totaling $337,700
and 4 additions totaling $512,320. Biggest issues are an
increase for temporary biosolids hauling costs during the period
between demolition of incinerator and start-up of gasification
system offset by lowered energy costs and other savings from
not operating the incinerator for 6-9 months.
8.2.a
2021 Vehicle Replacements
Operations &Maintenance DP#45 (511 `B' Fund)
$262,000 5 new vehicles:
285-POL 2016 Ford Patrol Explorer — Hybrid Explorer
435-POL 2017 Ford Patrol Explorer— Hybrid Explorer
796-POL 2008 Chevrolet Impala — Hybrid Escape
131-WTP 2003 Chevrolet S-10 Pickup — Ford Ranger
81-SWR 2002 Chevrolet 1/2 ton Pickup — Ford F-150
2017 - $622,000
2018 - $636,000
2019 - $1,750,000
2020 - $628,000
2021- $262,000
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Remove B-Fund Replacement Costs for the
General Fund
Maintenance DP#46 (GF)
($362,570) Fleet will not seek reimbursement from
departments in the general fund, but instead will use some of
fund balance to cover those rates. This reduction in costs to the
general fund is intended to help offset revenues lost due to
COV I D.
7,000,000 Est. Ending Cash
Balance Line
$5,848,538
6,000,000
5,000,000
4,000,000
310005000
210005000
150005000
2018
$5,255,830
Total B Fund
$4,054,260
'N�L $3,826,052
$3,138,204
Suggest Min.
Cash Balance
Line
$2,050,000
2020
$3,431,084
2022
$4, 554,183
$4,070,169
$3,553,909
2024
$4,747,233
$5,259,668
2026 2028
$5,294,523
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8.2.a
Public Works & Utilities Department
2021 Operational Decision Packages
Questions?
Phil Williams, Public Works & Utilities Department Director
October 20, 2020
8.2.a
Thank you.
This concludes our presentation for tonight.
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9.1
City Council Agenda Item
Meeting Date: 10/27/2020
Moving Council from the Committee of the Whole to Individual Committee Meetings
Staff Lead: Council
Department: City Council
Preparer: Maureen Judge
Background/History
Due to the ongoing threat of the COVID-19 pandemic and Governor Inslee's emergency proclamation
prohibiting in -person meetings, the Council has conducted Council business exclusively on Zoom since
March. The challenge for the Council has been getting through all the business of the City each week
and a particular challenge is getting through the work on Council Committees nights. It is not uncommon
for meetings to last well over three hours. The purpose of this change is to allow Council to have an
additional Tuesday night to address the matters that come before it for discussion and decision.
Staff Recommendation
Move Council back to individual committee meetings.
Narrative
Following the preliminary discussion on 10/20, the Council is asked to continue the discussion on a
timing shift for Council Committee Meetings. The questions to consider/answer are:
1. Do we do this?
If so, when does this change start and for how long?
And if so, when and what times do we want to have our committee meeting?
At the 10/20 meeting, the majority of those who were supportive of a time shift preferred
option A. Options for individual Council Committee meetings include but are not limited to:
A. Stagger Committee meetings via Zoom so that the public may watch all three and that
Directors/staff can attend. For example, one committee meeting from 4-5pm, the next
from 5-6pm and the third from 6-7pm, followed by the regular Council meeting at 7pm.
B. Two committee meeting days --one from 5-6p and the other from 6-7pm--with the third
committee meeting held on the next Tuesday followed by the regular Council meeting
at 7pm.
C. Three Tuesdays a month, Committee meetings would be held prior to the regular
Council meeting. (Con: Council would not be able to meet in executive session except
for one meeting per month.)
If this is approved tonight, the City Attorney will draft an ordinance to formally change the meeting
schedule.
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10.1
City Council Agenda Item
Meeting Date: 10/27/2020
Council Committee Reports
Staff Lead: Council
Department: City Council
Preparer: Maureen Judge
Background/History
To streamline virtual Council meetings, Council Committee Reports will be added to the end of the
Council meeting packets as reports become available.
Staff Recommendation
N/A
Narrative
The Council is asked to review the attached committee reports from Councilmembers Olson and Paine.
Attachments:
Economic Development Commission Liaison Report from 10_21
Port of Edmonds Minutes-9-28-20
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10.1.a
Economic Development Commission Liaison Report for meeting on
10/21/2020 By Council Liaison Vivian Olson
The Economic Development Commission welcomes two new appointees by Mayor Nelson:
Charlie Lieu and Carrie Hulbert. Charlie is a Management consultant and entrepreneur (both
non-profit and for profit ventures) and Carrie is the marketing consultant for the Edmonds
Business Improvement District.
The commission voted unanimously to welcome Evan Sittauer as our Student Rep in response to
his letter of interest. We are excited to have a first Student rep for the commission, and one who
is interested in tech and healthcare, and who represents both the long-term commitment of a
long-established multigenerational Edmonds family and the fresh perspective of the younger
generation.
We had guest speaker CM Luke Distelhorst join us and share on the subject of adding diversity
goals to City of Edmonds contracts. Councilmember Distelhorst has been researching and vetting
the idea for Council and came to EDC for stakeholder input. This will be brought up for
discussion again next month.
The Retreat was facilitated by Tom Mesaros, with help from Chair Nicole Hughes and CoChair
Kevin Harris; it is re -capped as detailed in these notes and the results discussed at the 10/21
meeting.
New subcommittees were formed as follows and will be meeting between now and the
November meeting:
Recovery Committee: Kevin S, Jay, Carrie
Business Attraction- Kevin H, Darryl, Scott, Charlie
New Ad Hoc Committee- Nicole, Kevin S, Jay, Jamie
Retreat Notes: Priorities and Categories of Economic Development
Activities for Edmonds
1. COVID related issues
a. keep businesses alive beyond COVID
b. promote Edmonds as a regional/local destination (w/safety protections)
c. economic recovery
2. Diversity businesses/expansion of underrepresented business types
3. Geography Needs
4. Collab with other groups and leverage other resources
5. Expand discussion for vision of Edmonds (past = arts &culture, future = ?)
6. Support infrastructure to attract different businesses
7. PR related issues
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10.1.a
a. clarify/market why ED and EDC exist
b. build PR/mission/internal-external communication
8. Support development, building and construction to support expansion of business dist.
a. Firdale Village
b. 5 Corners
c. 99 Development
d. Perrinville
9. Restaurant focus — Edmonds as an eatery destination
10. Food and culture focus — hwy 99 as an internationals draw for arts, shopping, food
11. Consumer spending related to jobs (how many people work in Edmonds)
12. Attract satellite/corporate locations
13. Daycation destination
a. Shopping
b. Culture
c. Food/drink
d. Farmers/Artists Market
14. Arts and creative district draw, galleries, museums
15. Waterfront center opportunities
a. Beyond conference and rental space
b. Community cultural center, senior center by day
c. Programs to attract people, families
16. Marsh as an attraction/park/educational opportunity
17. Destination hotel/spa related to the natural spaces
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10.1.a
Commission Strengths, Effectiveness and Challenges
Strengths
1. By definition, have the ear of City Council
2. Diversity of Commission talent
3. Fresh new EDC leadership
4. Motivated to focus
5. Potential for fresh outlook from City Council
6. Commissioners are congenial, positive and energetic
7. Energy and Enthusiasm
8. Mix of Skills and Knowledge
9. Engagement of Commissioners and Consistency
10. Out of the Box Thinkers
11. Collaborate with City Staff
Opportunities
1. Collaborate with other community entities/groups (Chamber, EC, Waterfront, others will
help leverage success)
2. Provide econ vitality input to Council in new ways
3. Timing: openness to pivot from business community `readiness'; business perspective on
bus model changes
4. To `use' Council effectively (with fresh faces)
5. Replacing failing businesses- plan/encourage/support expanding diversity
6. Better communication with City Council
7. New City Council, new Mayor - allows a reset for priorities
8. COVID and current economic challenges open up acceptance to ideas that were
previously rejected
9. Empty Storefronts create new opportunities to bring in new businesses
10. Surrounding community changing business climate creates opportunities for Edmonds
11. Benefits of substitution spending locally
12. Low interest rate environment will benefit development opportunities in the commercial
space
Challenges
1. To actually engage/communicate with City Council - provide leadership, promote good
ideas, accept Council's decisions
2. Leverage public opinion
3. Recognize/create balance beyond commission `full creativity' and staff admin burden -
how to redefine commitments?
4. Development of data/info to support proposals/recommendations to Council/others
5. Better ideas to move towards implementation: different ways on `getting to how'
6. Politics
7. The loud minority trying to shut down growth and progress
8. The silent majority that doesn't speak out in support of growth and progress - how
to engage this group more
9. Business spending may be slowed during COVID
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10.1.a
Group Discussions —current, suspended and new ideas
Current
1. City website that coordinates cross -organizational support/training infrastructure for
entrepreneurs, current home businesses, owners wishing to relocate out of `Seattle' core
2. Health -healthcare innovators/hospital `core' zone/large employee base and services
needs/housing/99 redevelopment
3. b. Co -location and shared office space
4. c. How city/EDC can support specific business changes: facilitate better development feasibility
5. Rezone waterfront section for boutique hotel — how do we build the case for this?
Suspended
1. Harbor Square redevelopment in its original 'image' (i.e., co -location, satellite, tech)
2. City Hall/Police Station move concept: w/hotel potential
3. 144 Railroad Ave building: acceptable use for hotel
4. 1st floor ceiling heights issue & new council members
5. Overarching: Possible change of public perspective from COVID
6. What to do with Arts & Leisure ideas, now that Committee is in hibernation
7. Repurposing City Hall/Police Station/Court — revised vision of this
S. City goes to police location
9. Police goes to hwy 99
10. Courts go to hwy 99
11. Rezone first floor height requirements in Downtown
12. Parking reorg or expansion
13. Senior pub walk
New
1. Hwy 99 priority- re-development/healthcare district development
2. Apodments — living opportunities downtown
3. Large Community Garden — draw people to location create community activity
4. Shuttle Service between business districts
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10.1.a
Goals, Solution Development and Prioritization
Goals
1. Focus on new vacancies- to ID opportunities (work-live/jobs/industry emphasis)
a. Resilience of existing businesses/which businesses (& types) have expressed interest? to
help promote diversity/vitality
2. Support present businesses with ideas/support to remain vital
3. Plan for longer -term: 3-5 year vision for Edmonds economic environment
4. Focus on opportunities outside of downtown (geo areas)
S. Build 'best practice' communication w/Council (including a 'lobbying' perspective)
6. Business Neighborhood Plans
7. Community visioning
8. Improve Vacancy Rates
9. Regularly review tax base to understand/track
10. Economic and cultural diversity —jobs, business owners, customers
11. Understanding spending trends
12. Shuttle, moving people between amenities
13. BID exploration
Solutions
1. Get/refresh public opinion info on geo areas outside of downtown
2. More focused effort to meet individually with Council members; engage in positive ways to
find out what their specific interests/goals are re: ED
3. Pursue better communication/leadership with other Boards/Commissions
4. Engage younger demographic in a way that they will respond via social media, etc. (get new
information to ID current and future wants/needs based on upcoming generation)
S. Refresh strategic plan (or some analog)
6. Use ED committees more efficiently to focus on 'existing' or'suspended' ideas momentum.
7. Bring representation from outside orgs to meetings to discuss/refine ED - make part of
every commission meeting?
8. Using data to build a case and to inspire action by the city and create community support
9. EMS/Fire contracts could impact tax base
10. Staff share tax revenue reports with EDC on a regular basis (monthly?)
11. Using polling and survey work to create data points and understanding of public opinion
12. Demographics understanding of city and of polling responses
13. Creatively engage those who don't traditionally respond to polls
14. Share out to Council more frequently
Packet Pg. 338
10.1.b
PORT
OF
EDMONDS
PORT COMMISSION OF THE PORT OF EDMONDS
MINUTES OF SPECIAL MEETING
(Via Zoom)
September 28, 2020
COMMISSIONERS PRESENT
Jim Orvis, President
Angela Harris, Vice President
David Preston, Secretary
Bruce Faires
Steve Johnston
CALL TO ORDER
President Orvis called the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
STAFF PRESENT
Bob McChesney, Executive Director
Brandon Baker, Marina Manager
Tina Drennan, Finance Manager
Brittany Williams, Manager of Properties and Marketing
OTHERS PRESENT
Bradford Cattle, Port Attorney
All those in attendance participated in the Pledge of Allegiance to the American Flag.
CONSENT AGENDA
COMMISSIONER FAIRES MOVED THAT THE CONSENT AGENDA BE APPROVED TO INCLUDE
THE FOLLOWING ITEMS:
A. APPROVAL OF AGENDA
B. APPROVAL OF SEPTEMBER 14, 2020 MEETING MINUTES
C. APPROVAL OF PAYMENTS IN THE AMOUNT OF $208,770.89
COMMISSIONER JOHNSTON SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY.
PUBLIC COMMENTS
There were no public comments.
PUBLIC ACCESS PLAN PRIORITIES AND BUDGET
Ms. Williams reviewed that Makers presented the Public Access Plan at the end of 2019, and an internal Public Access
Plan Committee outlined a plan for implementing the plan over the next two years in January of 2020. The project
stalled due to the pandemic, but the committee (Mr. Baker, Mr. Menard, Mr. McChesney, Ms. Williams,
Packet Pg. 339
10.1.b
Commissioner Harris and Commissioner Johnston) reconvened on September 17'to refine the timeline. Following
that meeting, she and Mr. McChesney met with Ms. Drennan to incorporate budget discussions into the timeline.
Ms. Williams explained that the results of the North Promenade Engineer's Survey were not available when the initial
timeline was created in January. When the results were presented in May it became apparent that addressing the
seawall would become the catalyst for making changes on the boardwalk. The seawall needs to be replaced before
the boardwalk surface is replaced. It also makes sense to do some of the larger projects when the boardwalk surface
is replaced. Staff estimates that this work could start in 2025 or 2026, so the first few phases look at projects that can
be done before that time. She reviewed the updated timeline as follows:
Phase 1 (2020)
• Planter Box Planning. Earlier in the year, the Commissioners agreed that planter boxes would be a great
first step and something that would make a really nice and obvious aesthetic change to the look of the
boardwalk. A small group will meet this week to choose the locations and figure out what product will be
ordered.
• Garbage/Recycling. A top priority will be changing the enclosure at M Dock, which impedes the boardwalk.
In addition, the garbage/recycling location at Q Dock is currently out in the open and needs to be enclosed.
The small group will also meet this week to discuss alternate locations for these facilities.
• Plaza. The maintenance staff have started the trellis and hopes to complete the project by the end of the year.
• Railing Signage. Currently, staff is gathering information and looking at topics that are already covered in
public places nearby. They will soon decide what topics the signs will focus on.
• Boardwalk. A structural assessment of the boardwalk has been completed and has become a part of future
decision -making processes.
Commissioner Faires asked if the most northernly trash/recycle facility would be relocated as part of Phase 1. Ms.
Williams answered no and explained that the initial phase would focus on just the M and Q Dock locations. Mr.
McChesney added that, while they recognize that the garbage/recycling areas at M and Q Docks need to be moved,
the appropriate new location is not obvious. They have tinkered with different locations over the last several months.
The goal is to get them off the promenade, and they recognize the best alternative is likely to relocate them to the
parking area. However, this will require the elimination of a few parking spaces. They hope to finalize the two
locations this next week, and the work will be done in house. The facility that is located further north will be addressed
at some point, as well, but not as part of Phase 1.
Commissioner Faires suggested that all three facilities be done at the same time, recognizing that some parking spaces
will need to be eliminated to get them away from the walkway. He observed that there are quite a few commonalities
amongst the three, and he would hate for the most northernly facility to end up looking different than those at M and
Q Docks. Mr. McChesney explained that, from a project point of view, the goal is to accomplish the first two in 2020,
recognizing that the other will happen, as well. To address this concern, Commissioner Orvis suggested they specify
that the enclosures will all be of the same design. Mr. McChesney agreed that there should be design conformity.
While the new facilities will be nice looking, they aren't planning to build anything elaborate. Commissioner Orvis
said he would support cedar materials, but they should be painted to match the Port's color scheme. Mr. McChesney
agreed that they should have a finished look. Ms. Williams referred to the sample design that was attached to the Staff
Report.
Phase 2 (2021)
Install and Plant New Planter Boxes. The goal is to locate the new boxes in the south marina by March
2021, and utilizing the current irrigation system will be a significant factor in their location. They will rely
heavily on the landscaper to figure out what types of plants to use.
Railing Signage. The goal is to do the first batch of railing signage in 2021. Since they will eventually be
replacing the railing, staff is proposing to install signage that can be removed and reinstalled.
Plaza. They will begin designing the plaza changes, which will likely be contracted out. Makers provided
three design examples, which can be refined to best meet the Port's needs.
MINUTES OF REGULAR MEETING
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September 28, 2020 Page 2
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10.1.b
Boardwalk and Seawall Design, Engineering and Permitting. Staff estimates that the earliest the Port
could start construction of the large project of the seawall and boardwalk replacement is 2025 or 2026.
However, they want to start the design, engineering and permitting processes next year. It is anticipated this
process will take four years to complete.
Railing and Lighting Maintenance. Since they will most likely do railing and lighting replacement as part
of the larger project, they will just be repairing and maintaining the items as needed until the larger project
is done.
Commissioner Orvis recalled that the Commission and staff had an earlier discussion and decided on the basic plaza
design. Ms. Williams said they actually liked elements from two of the sample designs. They liked the seating
structure that provided seating on both sides, but they also didn't want the seating area to impede too much into the
plaza space. One of the priorities was to create a large open space for public events.
Commissioner Orvis reminded them that the City added 2 feet to the grade for all buildings along the waterfront. He
asked if the Port should also consider adding this additional height to the seawall. If it will be needed in the future, it
would be appropriate for the Port to build to the new specifications rather than having to redo them at some point in
the future. Mr. McChesney agreed that would be appropriate, and in fact, it might be required as part of the permit
requirements. He noted that it would temporarily put things out of balance as far as grade. Commissioner Orvis said
he wouldn't oppose this additional work, even if it throws the grade out of kilter. If the additional height will
eventually be required, the Port would likely regret not doing the work as part of the initial project. Mr. McChesney
agreed that infrastructure should be taken into account as public ports do advanced planning for the reality of sea level
rise and permit regulations.
Commissioner Faires questioned how the seawall under the walkway could be raised 2 feet without also changing the
grade of the entire parking lot. Mr. McChesney agreed that was a valid question, but he didn't have any answers at
this time. Commissioner Johnston commented that it is likely the Corps of Engineers and other agencies will provide
guidance on this issue during the permitting process. Commissioner Faires commented that if one of the probable
alternatives is a bulkhead along the western seawall, it would drastically impact the Port's future plans for the walkway
and seawall underneath. Commissioner Orvis summarized that the Port should not move forward with the boardwalk
until decisions related to the seawall have been made.
Phase 3 (2022 — 2030)
Boardwalk Replacement. This project would start after all of the design, engineering and permitting has
been completed and a decision is made relative to the underlying seawall.
Railing Replacement and Lighting Updates. If the boardwalk is replaced, it would be ideal to install
railings that have integrated lighting.
Possible Gate Replacement/Updates. At some point, the Port may want to install new security gates and
some art.
Commissioner Faires recalled that the Commission prematurely stated that a decision would be made on the boardwalk
in 2020, but it was later identified that the project would be closely tied to the North Seawall Project. Mr. McChesney
responded that there is no interim solution for the boardwalk deck, and staff doesn't believe it is a good approach to
address the issues ala carte. Staff has reached the conclusion that Phases 1 and 2 should identify what the Port can do
now to improve public access along the boardwalk. Again, he emphasized that replacing the existing timber deck
with an interim solution is not the right approach.
Commissioner Faires asked when Port staff needs a decision relative to the boardwalk and seawall projects. Mr.
McChesney said both projects are still in the discovery stage, and there won't be just one big decision the Commission
will be asked to make. Instead, it will be a series of discussions and possibly some false starts before they get to where
they want to be. That's why they need to assemble a team and start down that path as soon as possible. There is so
much they still need to learn, and this additional information will inform future decisions.
Ms. Williams provided a map to show the location of the existing garbage enclosures, noting that the first two projects
will be near D and Q Docks. The map also illustrated potential locations for the new planter boxes. She shared
pictures of the existing planter boxes, as well as examples of what the new planter boxes, signage and
MINUTES OF REGULAR MEETING
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September 28, 2020 Page 3
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10.1.b
garbage/recycling enclosures might look like. She described some of the problems with the existing planter boxes and
explained how important it is to choose the right size and shape for the area.
Ms. Drennan said she met with Mr. McChesney and Ms. Williams to discuss funding for projects that implement the
Public Access Plan:
• Phase 1 (2020)
They discussed using the property taxes available after paying off the Harbor Square loan to fund the public
access projects. However, by the end of the year, they will only have approximately $113,000 remaining.
As proposed, $7,000 was budgeted for the boardwalk assessment, $30,000 for the trellis roof, and $20,000
for the garbage/recycling enclosures.
• Phase 2 (2021)
As proposed, $50,000 was budgeted for garbage/recycling enclosures, $100,000 for design, engineering and
permitting for the North Seawall, $102,000 for the planter boxes and plant materials, $50,000 for plaza
design, and $25,000 for interpretive signage. Currently, the plan is to do the planter boxes along the south
boardwalk in 2021 and the planter boxes along the north boardwalk in 2022.
• Phase 3 (2021— 2030)
At this time, they are estimating between $8 and $10 million for construction of the seawall, boardwalk
replacement, new railings, security gates, art, lighting, etc. These are soft numbers, as there are no designs
at this point. Design, engineering and permitting will equate to about 10% of this total. If the seawall has to
be raised, the estimate might increase significantly.
Mr. McChesney emphasized that the numbers are proforma and provide a starting place for this multi -year effort. The
Port will be spending hard dollars on design and engineering in the near future. They are trying hard to calibrate the
public access expenditures to what is available via the tax levy. However, the funding will become more precarious
as they get closer to having a construction project.
Commissioner Preston asked the fastest that staff can complete the garbage/recycling enclosure by M Dock. Mr.
McChesney said the intent is to start this project as soon as possible. That said, there is a backlog of projects such as
the Administration Building stairs and installing the new office trailer for Dry Storage. His hope is that the project
can start no later than the spring of 2021. It is a high priority for staff. Commission Preston commented that this, and
other less costly improvements will help spruce up the boardwalk, as well as pressure washing and cleaning the
Anthony's Beach Cafe pea gravel flower beds.
Commissioner Faires suggested that the elephant in the room will be the very slowly emerging design for the seawall
and walkway. Because these two projects are costly and the results will be in place for many years, he suggested the
anticipated evolution of these two projects should be a topic of discussion at a future meeting. They need to get the
details right.
Commissioner Faires suggested they also look at the emerging plan for the plaza as an interim project, since it will
provide the basis for future improvements there. Mr. McChesney agreed that they could move forward with the plaza
as an interim project while the planning for the north seawall and boardwalk is underway. This was captured in the
proforma budget, which identifies projects in both 2021 and 2022.
Commissioner Orvis expressed his belief that they need to start the design, engineering and permit work for the seawall
and boardwalk as soon as possible. Commissioner Johnston advised that, as discussed at the Washington Public Port
Association (WPPA) Environmental Seminar, there is a dispute between the National Marine Fisheries Service and
the Corp of Engineers on how to permit over -water and in -water projects moving forward. This has culminated into
a situation where no one is receiving permits at this time. He agreed that they need to get started as soon as possible.
Mr. McChesney invited the Commissioners to join staff for a floating tour of the seawall.
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10.1.b
CONTINUATION OF RESOLUTION NO. 20-03 DECLARING LOCAL EMERGENCY AND
DELEGATION OF AUTHORITY
Mr. McChesney reported that there has been no action taken by the Executive Director under the special emergency
authority to date.
COMMITTEE UPDATES: COMMUNICATIONS AND PUBLIC ACCESS
Ms. Williams noted that the Public Access Committee Update was provided as part of the earlier discussion on the
Public Access Plan priorities and budget. Therefore, her presentation will focus on the Communications Committee
update, as well as a general update on the Port's marketing program. She specifically highlighted the following:
• The Port hired a photographer to take pictures of Port property, as well as photos for the holiday mailer. He
is on site starting this week. The goal is to update the image library with both photo and video, so the Port
will have assets to use for its website, advertising, social media, and public mailers.
• This year's holiday mailer will have a "Hollywood Squares" theme, since they can't do a staff photograph.
Staff will be photographed wearing different hats or props, and there will be a message in the middle. The
back side will promote Holiday on the Docks, since that is a great socially -distanced, festive activity. It will
also promote the food drive. The mailer will go out in November.
• Holiday on the Docks will take place in December, but there will be no Christmas Ship night at the marina.
The Argosy has cancelled the Christmas Ship program for 2020.
• Some of the new photos and videos will be used to refresh the Port's website, which is planned for next year.
• She started seeking participants for the Destination Port of Edmonds 2021-2022 Program. A few changes
will be made, with a focus on doing more to help and promote local businesses. In the past, businesses were
required to do an offer as part of their ad, but it will be optional for the new program. The black and white
ads will still be free, and the cost was reduced for the different sized colored ads. The program will feature
a number of local businesses on the Port's website and through social media, as well.
• A new landing page was recently added to the Port's website called, "Protect Local Orcas." The page was
inspired by the letter the Port Commissioners received from local environmentalists and activists about the
pledge to protect Southern Resident Orca Whales. The landing page provides more information about the
program, with a link to take the pledge. It also has a link to www.bewhalewise.com, as well as a link to the
Washington State Department of Ecology page on the Southern Resident Orca Whale Recovery Task Force.
One social media post has been done, and another will be done to promote the pledge. It will be covered in
the next newsletter, as well.
• The Port will not likely participate in the Seattle Boat Show this year for a number of reasons. There is a
good chance it will be a virtual -only event, and if it is an in -person event, the Port isn't comfortable sending
staff. Attendance is expected to be low, too. The intent is to make a final decision the beginning of
November, and the Port is still planning to offer an online boat show promotion.
• Other community events that have been successful in the past, such as Family Day at the Marina, Sea Jazz,
and Christmas Ship Night at the Marina are currently scheduled for 2021. However, adjustments may need
to be made as they learn more about how the pandemic will play out. They are considering small-scale events
next summer so people can utilize the plaza, perhaps partnering with local gyms to offer fitness classes or
some simple music for people to enjoy as they walk by.
• She receives the Smith Travel Report each week, which reports on Snohomish County traveler and hotel
data. The average weekly occupancy rates for hotels continue to hover just below 50%, which is up from a
low of 25% to 30%. The usual rate around this time of year is about 80%.
• She will attend the 2020 Washington State Tourism Conference online on October 8', and will report back
with interesting information she learns about tourism.
MARINA STRUCTURES ASSESSMENT
Mr. McChesney advised that the Port is entering into a transition period with maintenance activities. Some projects
have been delayed due to the pandemic, including the installation of a new modular office trailer at Dry Storage that
has been delivered and is waiting for installation the first part of October. They also need to rebuild the front porch
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1O.1.b
and stairs at the Administration Building and complete the Central Plaza shed awning as preliminary to full plaza
rebuild in accordance with the Public Access Plan. As these projects are completed, Port staff will shift its focus to
long-range planning to repair and replace marina structures and infrastructure. These projects include the Mid -Marina
Breakwater, C Dock structural corrosion, and the North Marina Seawall support piles and boardwalk. All of these are
large capital projects with extended lead times for engineering, permitting and construction.
Mr. McChesney explained that, while the order of priority has not yet been determined, advance planning is essential
in order to avoid potential serious problems as the critical infrastructure ages. The engineering life cycle analysis is,
at best, an informed approximation. For example, over the past year, three condition surveys of the Mid -Marina
Breakwater have been performed, and each time, the Port gains more confidence as to the structural integrity and
estimated remaining useful life.
Mr. McChesney reported that another floating reconnaissance that was done on September 23rd to visually inspect the
Mid -Marina Breakwater, North Seawall and C Dock, and CG Engineering provided expert observation. He
participated in the tour, along with Mr. Baker and Mr. Menard. They weren't able to get as close a look at the North
Seawall because the tide was too high, but they will go out again this Thursday. He shared the following findings:
Mid -Marina Breakwater. Staff s general opinion is basically consistent with previous inspections done by
PND and Norton Corrosion. The structure is already 35 years old from original construction, and the
remaining useful life, as estimated by Norton Corrosion, is 25+ years if it is properly maintained. The purpose
of the latest inspection was to further identify specific areas of concern that require immediate attention. CG
Engineering will provide a detailed, long-term maintenance plan to help guide the Port's efforts going
forward. There is no evidence of imminent failure. If the Port can stretch 25 more years out of it, it will give
the breakwater a 60-year life span. Beyond that, full replacement will be necessary.
C Dock. The issues at C Dock are also related primarily to corrosion due to weather exposure in a salty
marine environment. In this case, it is not the direct exposure to sea water that is causing the problem. Rather,
the galvanized -steel trusses above the floating dock, which hold up the roof, are showing obvious signs of
corrosion as the galvanic protection slowly wears away. There is no evidence of imminent failure or collapse,
but as rust starts to spread inward from the most exposed surfaces, primarily on the southwesterly end section
of the dock, the rust has begun to slough off and drip onto boat decks below. The customers don't like this
and neither does the Port. The condition needs to be addressed, but the actual remedies and methods haven't
been identified yet. CG Engineering is currently researching alternatives for making a formal report and
recommendation. It won't be cheap and it won't be easy, and scaling, preparation and re -coating will be
challenging. At this time, he anticipates the Port will engage this project within the next five years. The
intricate nature of how the trusses are put together doesn't lend itself to a simple solution. Based on
observations so far, they will have to tent off the entire dock and scale off rust from cylindrical truss members.
Commissioner Faires asked if staff believes this same problem will occur on other docks to the north. Mr.
McChesney said they haven't specifically inspected the other docks, but C Dock takes the brunt of the
southwesterly weather and its condition is a lot more advanced. With proper maintenance, he is not too
concerned about the other docks at this point.
• North Seawall. The North Seawall was discussed earlier in the meeting. Long-range planning will be
important to extend the life of the structure as long as possible. They can't wait until the end; they must start
on design, engineering and permitting now.
Commissioner Faires asked if staff has any more information on what surface material might be appropriate
for the north promenade. They previously discussed either wood or precast concrete, and staff alluded to a
new material that was lighter in weight. Mr. McChesney answered that the pre -cast concrete idea was the
catalyst for the structural investigation. They now know that the existing structure will not support a concrete
surface. He recently visited the Port of LaConnor to view the Fiber -Reinforced Plastic (FRP) product that
was used for their walkway. It isn't fancy, but it provides a nice wear surface. He emphasized that the
permitting agencies have a particular aversion to surfaces that will cause shading below in the inner tidal
zone, and that is likely what led the Port of LaConnor to use the grated FRP material. The Port may end up
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in a similar situation. He said he doesn't think it makes economic sense to replace the boards with a lighter
material as an interim solution.
Commissioner Harris recalled that the Public Access Plan Committee was concerned about the number of problematic
boards that need to be replaced. Mr. McChesney said the Port has a routine program for replacing many boards each
year. They are exposed to the weather and there is a lot of foot traffic on them. Replacement is relatively simple, and
he expects that the program will continue.
EXECUTIVE DIRECTOR'S REPORT
Mr. McChesney didn't have any additional items to report.
COMMISSIONER'S COMMENTS AND COMMITTEE REPORTS
Commissioner Johnston reported that he and Commissioner Harris met with the Communication and Environmental
Committees. He also advised that most of the Commissioners participated in the virtual WPPA Environmental
Seminar on September 24r' and 25t1i. While the program was good, he missed the opportunity to talk with
commissioners from other ports. The most valuable to him was the presentation on environmental forensics. He
recalled that the Port's Harbor Square clean up project was a great example of environmental forensics, as it studied
the different compounds that were found in the soil. They were able to trace the contamination to specific uses, which
allowed them to get contributions from responsible parties to help fund the cleanup. The presentation was a great
primer on how sites get cleaned up and funded through the application of science. There was also a good discussion
on the effects of climate change and sea level rise, which all ports will have to deal with at some point. He noted that
the Corps of Engineers has authored a number of articles and regulations, and anything that requires a federal permit
will most certainly have to address the long-term effects of sea level rise. He said the WPPA has asked local port
commissions to reach out to their local representatives to express their concerns about the ongoing tiff between the
Corps of Engineers and the National Marine Fisheries Service. He has asked the WPPA to provide talking points.
Commissioner Faires reported that he attended the virtual Edmonds Economic Development Commission (EDC)
retreat on September 16t1i. It was a good 4-hour meeting. Neil Tibbott volunteered, at no cost, to serve as the facilitator
and did an outstanding job of organizing the discussion into four segments: priorities; strengths, opportunities and
challenges; current, suspended and new ideas that might apply to the priorities; and goals, solutions, development and
prioritization. Mr. Tibbott, City staff, and the Chair of the EDC will create a summary report, and he will provide a
more detailed report at the next meeting.
Commissioner Faires announced that he would attend a Finance Committee meeting on September 301.
Commissioner Preston reported that he also attended the virtual WPPA Environmental Seminar. He enjoyed the
presentation on environmental forensics. However, he was frustrated to find that a business or entity could be fined
for the work they did legally 50 years ago. He felt this would be wrong, and he wouldn't want the Port to be fined 50
years from now for doing something that is currently legal but the laws subsequently change. Commissioner Johnston
said this has been an issue for a number of years. For example, in the 1950s, the Boeing Company was the only major
industry on the west coast that was doing anything about contamination. They were releasing spent contaminants into
large, brick cisterns that would float out contaminants into the cleansing soil before reaching the Duwamish River.
While this approach was leading edge at the time, it resulted n a huge clean up effort later on. Commissioner Orvis
pointed out that the activities at Harbor Square 50 years ago were legal, as well, and the Port used environmental
forensics to get money from the responsible parties to fund the cleanup project.
Commissioner Preston commented that the Port of Olympia recently completed a large boardwalk project, and they
might have some helpful information the Port could use. Lastly, he said he is looking forward to the Port responsibly
opening as soon as possible. He said he will continue to participate in online Downtown Edmonds Merchant
Association meetings, as well as the WPPA Tuesday morning meetings.
Commissioner Harris said she also enjoyed the virtual WPPA Environmental Seminar, but she can't wait to meet
again in person. She reported that she attended a Save Our Marsh meeting where there was a question and answer
session with the Washington State Department of Transportation on the letter that was sent and responded to. Not a
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lot can be shared right now, given where things are at currently with UNOCAL. She appreciates the group's passion
and their desire to communicate and work together with others in the community.
Commissioner Harris reported that she also attended the virtual Snohomish County Marine Resource Committee
meeting where the Director of the City of Edmonds Parks, Recreation and Cultural Services Department reviewed the
history and provided an update on the project to daylight Willow Creek. She agreed to contact her with a request that
she provide a similar presentation at a future Port Commission meeting. She said she plans to continue to participate
in the WPPA Tuesday meetings, as well as the Economic Alliance of Snohomish County Property Connect meetings.
Commissioner Orvis said he attended the virtual WPPA Environmental Seminar, too. The environmental forensic
presentation was Deja vu for those involved in the Harbor Square clean up. They identified the product and then the
polluter, and the owner was held liable for the contamination and had to bear at least some of the cost of the cleanup.
He attended the noise quieting session, where one of the presenters commented that the faster a ship goes, the more
noise it makes. While there are options, the only way noise will be addressed is if there is cost involved for the
shippers. Slowing ships down reduces cavitation and noise. There was also a good presentation on sea level rise,
which acknowledged there are a number of degrees of dispute, but 24 to 48 inches seems to be the established amount.
It was discussed that you also need to look at inundation maps to identify areas that will flood. In addition to raising
the seawall, they must also be concerned about groundwater and other flooding issues. Regarding the conflict between
the Corps of Engineers and the National Marine Fisheries Service, it is much like the Department of Ecology (DOE)
where enforcement is being done absent of any specific rules and regulations. The WPPA is working to get the rules
and regulations in writing.
ADJOURNMENT
The Commission meeting was adjourned at 8:13 p.m.
Respectfully, isubmitted,
David Preston
Port Commission Secretary
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