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2020-11-17 City Council - Full Agenda-2725Agenda Edmonds City Council REGULAR MEETING - VIRTUAL/ONLINE VIRTUAL ONLINE MEETING EDMONDS CITY COUNCIL MEETINGS WEB PAGE, HTTP://EDMONDSWA.IQM2.COM/CITIZENS/DEFAULT.ASPX, EDMONDS, WA 98020 NOVEMBER 17, 2020, 7:00 PM Edmonds City Council Agenda November 17, 2020 Page 1 DUE TO THE CORONAVIRUS, MEETINGS ARE HELD VIRTUALLY USING THE ZOOM MEETING PLATFORM. TO JOIN, COMMENT, VIEW, OR LISTEN TO THE EDMONDS CITY COUNCIL MEETING IN ITS ENTIRETY, PASTE THE FOLLOWING INTO A WEB BROWSER USING A COMPUTER OR SMART PHONE: HTTPS://ZOOM.US/J/94027893946 OR JOIN BY PHONE: US: +1 253 215 8782 WEBINAR ID: 940 2789 3946 PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS USING A COMPUTER OR SMART PHONE ARE INSTRUCTED TO RAISE A VIRTUAL HAND TO BE RECOGNIZED. PERSONS WISHING TO PROVIDE AUDIENCE COMMENTS BY DIAL-UP PHONE ARE INSTRUCTED TO PRESS *9 TO RAISE A HAND. WHEN PROMPTED, PRESS *6 TO UNMUTE. IN ADDITION TO ZOOM, REGULAR COUNCIL MEETINGS BEGINNING AT 7:00 PM ARE STREAMED LIVE ON THE COUNCIL MEETING WEBPAGE, COMCAST CHANNEL 21, AND ZIPLY CHANNEL 39. "WE ACKNOWLEDGE THE ORIGINAL INHABITANTS OF THIS PLACE, THE SDOHOBSH (SNOHOMISH) PEOPLE AND THEIR SUCCESSORS THE TULALIP TRIBES, WHO SINCE TIME IMMEMORIAL HAVE HUNTED, FISHED, GATHERED, AND TAKEN CARE OF THESE LANDS. WE RESPECT THEIR SOVEREIGNTY, THEIR RIGHT TO SELF-DETERMINATION, AND WE HONOR THEIR SACRED SPIRITUAL CONNECTION WITH THE LAND AND WATER. - CITY COUNCIL LAND ACKNOWLEDGMENT 1. CALL TO ORDER/FLAG SALUTE 2. LAND ACKNOWLEDGEMENT 3. ROLL CALL 4. APPROVAL OF THE AGENDA 5. AUDIENCE COMMENTS Edmonds City Council Agenda November 17, 2020 Page 2 6. APPROVAL OF THE CONSENT AGENDA 1. Approval of claim checks and wire payment. 2. September 2020 Quarterly Financial Report 3. Renewal of the Interlocal Agreement with the Snohomish Conservation District 4. Authorization for Mayor to sign a Local Agency Agreement for Construction Management services on the Citywide Pedestrian Crossing Enhancements Project 5. Authorization for Mayor to sign a Supplemental Agreement with KPG for the Citywide Pedestrian Crossing Enhancements 6. Authorization for Mayor of a Supplemental Agreement with WHPacific for the 84th Ave Overlay Project 7. Authorization for Mayor to sign a Professional Services Agreement with Tetra Tech, Inc. for design of the Seaview Park Infiltration Facility Phase 2 Project 8. One-Month Extension of Housing Commission 7. PUBLIC HEARINGS 1. Public Hearing on 184th St SW Street Vacation and Official Street Map Change (30 min) 2. Presentation and Public Hearing on the 2021 Proposed City Budget (20 min) 3. Presentation and Public Hearing on the Proposed Property Tax Ordinances (30 min) 8. ACTION ITEMS 1. Adoption of 2020 Comprehensive Plan Amendments (0 min) 2. Chief Of Police - Request to consider two candidates (20 min) 9. STUDY ITEMS 1. Budget Review and Opportunity to Discuss Changes to the Proposed Budget (30 min) 10. MAYOR'S COMMENTS 11. COUNCIL COMMENTS ADJOURN City Council Agenda Item Meeting Date: 11/17/2020 Approval of claim checks and wire payment. Staff Lead: Dave Turley Department: Administrative Services Preparer: Lori Palmer Background/History Approval of claim checks #244831 through #244923 dated November 12, 2020 for $685,853.91. Staff Recommendation Approval of claim checks and wire payment. Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments: vchlist 6.1 Packet Pg. 3 11/12/2020 Voucher List City of Edmonds 1 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244831 11/12/2020 065052 AARD PEST CONTROL 38825 PARK MAINT PEST CONTROL CUST 1-16888 PARK MAINT PEST CONTROL CUST 1-16888 001.000.64.576.80.41.00 125.00 10.4% Sales Tax 001.000.64.576.80.41.00 13.00 Total : 138.00 244832 11/12/2020 064088 ADT COMMERCIAL 136930974 ALARM MONITORING CITY HALL ALARM MONITORING CITY HALL 121 5TH AVE N 001.000.66.518.30.42.00 129.06 ALARM MONITORING MEADOWDALE CLUBHOUSE2010551 ALARM MONITORING CLUBHOUSE 6801 N 001.000.66.518.30.42.00 165.55 FIRE INSPECTION CITY HALL31146525 Fire Inspection - CITY HALL 121 5TH AVE 001.000.66.518.30.41.00 84.88 Total : 379.49 244833 11/12/2020 075132 AERZEN USA CORP SEPI-20-004679 WWTP: PO 433 RESISTANCE THERMOMETER PO 433 RESISTANCE THERMOMETER 423.000.76.535.80.35.00 264.18 Freight 423.000.76.535.80.35.00 16.05 10.4% Sales Tax 423.000.76.535.80.35.00 29.14 Total : 309.37 244834 11/12/2020 077610 ALBA PAINTING & COATINGS CITY HALL CITY HALL - PREP AND PAINT CITY HALL - PREP AND PAINT 001.000.66.518.30.48.00 8,950.00 10.4% Sales Tax 001.000.66.518.30.48.00 930.80 Total : 9,880.80 244835 11/12/2020 074488 ALPHA COURIER INC 21517 WWTP: 10/6 (1), 10/12 (3), 10/19 (1), 10 1Page: 6.1.a Packet Pg. 4 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 2 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244835 11/12/2020 (Continued)074488 ALPHA COURIER INC 10/6 (1), 10/12 (3), 10/19 (1), 10/26 423.000.76.535.80.41.00 383.20 Total : 383.20 244836 11/12/2020 001528 AM TEST INC 118175 WWTP: SAMPLE 20-A0014682-14683 SAMPLE 20-A0014682-14683 423.000.76.535.80.41.00 115.00 WWTP: SAMPLE #20-A0014465-14469118176 SAMPLE #20-A0014465-14469 423.000.76.535.80.41.00 455.00 WWTP: SAMPLES 20-A0014268-14269118177 SAMPLE #20-A0014465-14469 423.000.76.535.80.41.00 115.00 WWTP: SAMPLES 20-A0013694-3698118178 SAMPLES 20-A0013694-3698 423.000.76.535.80.41.00 385.00 WWTP: SAMPLES 20-A0013151-13155118179 SAMPLES 20-A0013151-13155 423.000.76.535.80.41.00 385.00 WWTP: SAMPLES 20-A0013319-13320118180 SAMPLES 20-A0013319-13320 423.000.76.535.80.41.00 115.00 WWTP: SAMPLES 20-A0014028-14032118181 SAMPLES 20-A0014028-14032 423.000.76.535.80.41.00 385.00 WWTP: SAMPLES 20-A0013865-13866118182 SAMPLES 20-A0013865-13866 423.000.76.535.80.41.00 115.00 WWTP: SAMPLES 20-A0015014-5018118183 SAMPLES SAMPLES 20-A0015014-5018 423.000.76.535.80.41.00 455.00 WWTP: SAMPLES 20-A0015238-15239118190 SAMPLES 20-A0015238-15239 423.000.76.535.80.41.00 130.00 WWTP: SAMPLES 20-A0014034118213 2Page: 6.1.a Packet Pg. 5 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 3 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244836 11/12/2020 (Continued)001528 AM TEST INC SAMPLES 20-A0014034 423.000.76.535.80.41.00 110.00 Total : 2,765.00 244837 11/12/2020 074718 AQUATIC SPECIALTY SERVICES INC 19018 YOST POOL: NEW CO2 SYSTEM YOST POOL: NEW CO2 SYSTEM 125.000.64.576.80.48.00 2,070.50 10.4% Sales Tax 125.000.64.576.80.48.00 215.33 Total : 2,285.83 244838 11/12/2020 069751 ARAMARK UNIFORM SERVICES 1991971991 WWTP: 10/28/20 UNIFORMS,TOWELS+MATS Mats/Towels 423.000.76.535.80.41.00 51.48 Uniforms: Jeanne - 3 Lab Coats $0.17 423.000.76.535.80.24.00 1.41 10.4% Sales Tax 423.000.76.535.80.41.00 5.35 10.4% Sales Tax 423.000.76.535.80.24.00 0.15 FACILITIES DIVISION UNIFORMS1991971993 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.56 10.4% Sales Tax 001.000.66.518.30.24.00 3.07 PUBLIC WORKS OMC LOBBY MATS1991977281 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.61 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 3Page: 6.1.a Packet Pg. 6 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 4 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244838 11/12/2020 (Continued)069751 ARAMARK UNIFORM SERVICES 423.000.75.535.80.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 6.08 10.4% Sales Tax 001.000.65.518.20.41.00 0.17 10.4% Sales Tax 111.000.68.542.90.41.00 0.64 10.4% Sales Tax 421.000.74.534.80.41.00 0.64 10.4% Sales Tax 423.000.75.535.80.41.00 0.64 10.4% Sales Tax 511.000.77.548.68.41.00 0.61 10.4% Sales Tax 422.000.72.531.90.41.00 0.64 FLEET DIVISION UNIFORMS & MATS1991977282 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.29 FLEET DIVISION MATS 511.000.77.548.68.41.00 19.10 10.4% Sales Tax 511.000.77.548.68.24.00 0.97 10.4% Sales Tax 511.000.77.548.68.41.00 1.98 PARKS MAINT UNIFORM SERVICE1991981467 PARKS MAINT UNIFORM SERVICE 001.000.64.576.80.24.00 61.16 10.4% Sales Tax 001.000.64.576.80.24.00 6.36 FACILITIES DIVISION UNIFORMS1991981468 FACILITIES DIVISION UNIFORMS 001.000.66.518.30.24.00 29.56 10.4% Sales Tax 001.000.66.518.30.24.00 3.07 4Page: 6.1.a Packet Pg. 7 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 5 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244838 11/12/2020 (Continued)069751 ARAMARK UNIFORM SERVICES PUBLIC WORKS OMC LOBBY MATS1991986763 PUBLIC WORKS OMC LOBBY MATS 001.000.65.518.20.41.00 1.61 PUBLIC WORKS OMC LOBBY MATS 111.000.68.542.90.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 421.000.74.534.80.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 422.000.72.531.90.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 423.000.75.535.80.41.00 6.11 PUBLIC WORKS OMC LOBBY MATS 511.000.77.548.68.41.00 6.08 10.4% Sales Tax 001.000.65.518.20.41.00 0.17 10.4% Sales Tax 111.000.68.542.90.41.00 0.64 10.4% Sales Tax 421.000.74.534.80.41.00 0.64 10.4% Sales Tax 422.000.72.531.90.41.00 0.64 10.4% Sales Tax 423.000.75.535.80.41.00 0.64 10.4% Sales Tax 511.000.77.548.68.41.00 0.61 FLEET DIVISION UNIFORMS & MATS1991986764 FLEET DIVISION UNIFORMS 511.000.77.548.68.24.00 9.29 FLEET DIVISION MATS 511.000.77.548.68.41.00 19.10 10.4% Sales Tax 511.000.77.548.68.24.00 0.97 10.4% Sales Tax 511.000.77.548.68.41.00 1.98 5Page: 6.1.a Packet Pg. 8 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 6 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 324.79 244838 11/12/2020 069751 069751 ARAMARK UNIFORM SERVICES 244839 11/12/2020 078171 ARTHUR, JILLANNE 2005666.009 REFUND: CLASS CANCELLATION REFUND: CLASS CANCELLATION: #9288 001.000.239.200 40.00 Total : 40.00 244840 11/12/2020 071124 ASSOCIATED PETROLEUM 0263050-IN WWTP: 10/27/20 DIESEL FUEL ULSD #2 DYED - BULK fuel (includes 423.000.76.535.80.32.00 1,374.29 10.4% Sales Tax 423.000.76.535.80.32.00 142.94 Total : 1,517.23 244841 11/12/2020 001795 AUTOGRAPHICS 83466 E178FM - 7" EDMONDS CITY LOGO E178FM - 7" EDMONDS CITY LOGO 511.100.77.594.48.64.00 282.00 10.4% Sales Tax 511.100.77.594.48.64.00 29.33 Total : 311.33 244842 11/12/2020 070305 AUTOMATIC FUNDS TRANSFER 118637 OUT SOURCING OF UTILITY BILLS UB Outsourcing area Printing 1739 422.000.72.531.90.49.00 111.91 UB Outsourcing area Printing 1739 421.000.74.534.80.49.00 111.91 UB Outsourcing area Printing 1739 423.000.75.535.80.49.00 115.29 UB Outsourcing area Postage 1739 421.000.74.534.80.42.00 337.04 UB Outsourcing area Postage 1739 423.000.75.535.80.42.00 337.03 10.1 % Sales Tax 422.000.72.531.90.49.00 11.30 10.1 % Sales Tax 421.000.74.534.80.49.00 11.30 6Page: 6.1.a Packet Pg. 9 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 7 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244842 11/12/2020 (Continued)070305 AUTOMATIC FUNDS TRANSFER 10.1 % Sales Tax 423.000.75.535.80.49.00 11.65 OUT SOURCING OF UTILITY BILLS118714 UB Outsourcing area Printing 436 422.000.72.531.90.49.00 28.06 UB Outsourcing area Printing 436 421.000.74.534.80.49.00 28.06 UB Outsourcing area Printing 436 423.000.75.535.80.49.00 28.90 UB Outsourcing area Postage 436 421.000.74.534.80.42.00 109.00 UB Outsourcing area Postage 436 423.000.75.535.80.42.00 109.00 10.1 % Sales Tax 422.000.72.531.90.49.00 2.84 10.1 % Sales Tax 421.000.74.534.80.49.00 2.84 10.1 % Sales Tax 423.000.75.535.80.49.00 2.91 Total : 1,359.04 244843 11/12/2020 001801 AUTOMATIC WILBERT VAULT CO 68664 ROUGH BOX - HOLMQUIST ROUGH BOX - HOLMQUIST 130.000.64.536.20.34.00 586.00 Total : 586.00 244844 11/12/2020 075217 BASLER, ANTHONY 54079 INTERPRETER XZ0540779 INTERPRETER XZ0540779 001.000.23.512.50.41.01 100.00 INTERPRETER XZ012700154333 INTERPRETER XZ0127001 001.000.23.512.50.41.01 150.00 INTERPRETER 9Z116616455118 INTERPRETER 9Z1166164 001.000.23.512.50.41.01 100.00 7Page: 6.1.a Packet Pg. 10 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 8 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 350.00 244844 11/12/2020 075217 075217 BASLER, ANTHONY 244845 11/12/2020 072577 BAURECHT, MAGRIT 11052020 POWERPOINT SLIDE DESIGN PowerPoint Slide Design 001.000.61.558.70.41.00 1,134.00 Total : 1,134.00 244846 11/12/2020 078176 BCC DIRECTORIES LLC 2061 CEMETERY ADVERTISEMENT CEMETERY ADVERTISEMENT: EDMONDS 130.000.64.536.20.41.40 645.00 Total : 645.00 244847 11/12/2020 069226 BHC CONSULTANTS LLC 0012872 WWTP: 9/19-10/23/20 PROF SERVICES TO .2019 X/X/20-X/X/20 423.000.76.535.80.41.00 1,148.00 Total : 1,148.00 244848 11/12/2020 028050 BILL PIERRE FORD INC 768671 UNIT 105 - PARTS UNIT 105 - PARTS 511.000.77.548.68.31.10 155.94 10.1 % Sales Tax 511.000.77.548.68.31.10 15.75 Total : 171.69 244849 11/12/2020 078159 BIRT, JASON 2005667.009 REFUND: CLASS CANCELLATION: COVID REFUND: CLASS CANCELLATION: COVID: 001.000.239.200 265.94 Total : 265.94 244850 11/12/2020 074307 BLUE STAR GAS 1204696 FLEET - AUTO PROPANE 711.20 GALLONS FLEET - AUTO PROPANE 711.20 GALLONS 511.000.77.548.68.34.12 721.70 Total : 721.70 244851 11/12/2020 003510 CENTRAL WELDING SUPPLY RN10200952 YOST POOL CYLINDER RENTAL YOST POOL CYLINDER RENTAL 001.000.64.576.80.45.00 60.00 8Page: 6.1.a Packet Pg. 11 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 9 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244851 11/12/2020 (Continued)003510 CENTRAL WELDING SUPPLY 10.4% Sales Tax 001.000.64.576.80.45.00 6.24 WWTP: CYLINDER RENTAL+HAZMAT CHGRN10200953 nitrogen, oxygen, carbon monoxide + 423.000.76.535.80.31.00 142.75 10.4% Sales Tax 423.000.76.535.80.31.00 14.85 Total : 223.84 244852 11/12/2020 019215 CITY OF LYNNWOOD 16831 WWTP: 9/2020 M/O+SEWER 9/2020 M/O & SEWER 423.000.75.535.80.47.20 42,307.00 Total : 42,307.00 244853 11/12/2020 073135 COGENT COMMUNICATIONS INC NOV-2020 C/A CITYOFED00001 Nov-2020 Fiber Optics Internet 512.000.31.518.87.42.00 661.59 Total : 661.59 244854 11/12/2020 047450 DEPT OF INFORMATION SERVICES 2020100032 CUSTOMER ID# D200-0 SWV#0098113-06 Scan Services for October 2020 512.000.31.518.88.42.00 285.00 Total : 285.00 244855 11/12/2020 064531 DINES, JEANNIE 20-4043 CITY COUNCIL MEETING MINUTES 11/2/20 city council meeting minutes 11/2 001.000.25.514.30.41.00 342.00 Total : 342.00 244856 11/12/2020 076172 DK SYSTEMS 27012 YOST POOL BOILER SERVICE YOST POOL BOILER SERVICE 001.000.64.576.80.41.00 637.50 10.4% Sales Tax 001.000.64.576.80.41.00 66.30 CITY HALL - LABOR ON COMPRESSOR27244 9Page: 6.1.a Packet Pg. 12 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 10 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244856 11/12/2020 (Continued)076172 DK SYSTEMS CITY HALL - LABOR ON COMPRESSOR 001.000.66.518.30.48.00 600.00 10.4% Sales Tax 001.000.66.518.30.48.00 62.40 Total : 1,366.20 244857 11/12/2020 076610 EDMONDS HERO HARDWARE 1862 PUBLIC WORKS - HINGE PUBLIC WORKS - HINGE 001.000.66.518.30.31.00 12.99 10.4% Sales Tax 001.000.66.518.30.31.00 1.35 PUBLIC WORKS - VARNISH1863 PUBLIC WORKS - VARNISH 001.000.66.518.30.31.00 17.99 10.4% Sales Tax 001.000.66.518.30.31.00 1.87 PM SUPPLIES: OUTLETS, LIGHT SWITCH, MIXI1865 PM SUPPLIES: OUTLETS, LIGHT SWITCH, 001.000.64.576.80.31.00 43.83 10.4% Sales Tax 001.000.64.576.80.31.00 4.56 FAC MAINT - SUPPLIES/ WINDOW SCRUBBER,1866 FAC MAINT - SUPPLIES/ WINDOW SCRUBBER, 001.000.66.518.30.31.00 49.97 10.4% Sales Tax 001.000.66.518.30.31.00 5.20 PM SUPPLIES: CLAMPS, BINDER CLIPS1871 PM SUPPLIES: CLAMPS, BINDER CLIPS 001.000.64.576.80.31.00 20.95 10.4% Sales Tax 001.000.64.576.80.31.00 2.18 F.A.C. - SIPPLIES/ GARDEN SPRAYER1872 F.A.C. - SIPPLIES/ GARDEN SPRAYER 001.000.66.518.30.31.00 15.99 10.4% Sales Tax 10Page: 6.1.a Packet Pg. 13 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 11 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244857 11/12/2020 (Continued)076610 EDMONDS HERO HARDWARE 001.000.66.518.30.31.00 1.66 PM SUPPLIES: ELECTRICAL BOX COVER1879 PM SUPPLIES: ELECTRICAL BOX COVER 001.000.64.576.80.31.00 7.98 10.4% Sales Tax 001.000.64.576.80.31.00 0.83 PM SUPPLIES: SCREWS1885 PM SUPPLIES: SCREWS 001.000.64.576.80.31.00 9.99 10.4% Sales Tax 001.000.64.576.80.31.00 1.04 Total : 198.38 244858 11/12/2020 078146 ELYSIUM HEALTH STRATEGIES LLC 11122020 Elysium CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244859 11/12/2020 078161 ESTATE OF JAMES RICHARD KEOUGH 1-36550 #4201-3523459 UTILITY REFUND #4201-3523459 Utility refund due to 411.000.233.000 123.59 Total : 123.59 244860 11/12/2020 072493 FIRSTLINE COMMUNICATIONS INC 160156 SEPT-2020 SUPPORT SERVICES Sept-2020 Support Services 512.000.31.518.88.48.00 425.00 10.4% Sales Tax 512.000.31.518.88.48.00 44.20 Total : 469.20 244861 11/12/2020 065533 GARDEN GEAR & GALLERY 11122020 GardenGear CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244862 11/12/2020 077414 GROUNDSWELL STUDIO 2002-10 MARINA BEACH PARK RCO GRANT APPLICATION 11Page: 6.1.a Packet Pg. 14 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 12 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244862 11/12/2020 (Continued)077414 GROUNDSWELL STUDIO MARINA BEACH PARK RCO GRANT APPLICATION 125.000.64.594.76.41.00 2,650.00 Total : 2,650.00 244863 11/12/2020 012560 HACH COMPANY 12183376 WWTP: PO 430 DPD, NITRATE TNT, PH STORAG PO 430 DPD, NITRATE TNT, PH STORAGE, 423.000.76.535.80.31.00 621.99 10.4% Sales Tax 423.000.76.535.80.31.00 64.70 WWTP: JMCKENZIE - 2020 CLAROS SUMMIT12183529 JMCKENZIE - 2020 CLAROS SUMMIT 423.000.76.535.80.49.71 300.00 WWTP: PRANDOLPH - 2020 CLAROS SUMMIT12183544 PRANDOLPH - 2020 CLAROS SUMMIT 423.000.76.535.80.49.71 300.00 Total : 1,286.69 244864 11/12/2020 078162 HOLBROOK, COLEEN C 11122020 Holbrook CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244865 11/12/2020 067862 HOME DEPOT CREDIT SERVICES 1014533 PUBLIC SAFETY - SUPPLIES PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 28.92 10.2% Sales Tax 001.000.66.518.30.31.00 2.94 FAC MAINT - SUPPLIES1092515 FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 25.98 10.2% Sales Tax 001.000.66.518.30.31.00 2.65 PUBLIC WORKS - DRINKING FOUNTAIN PARTS2021347 PUBLIC WORKS - DRINKING FOUNTAIN PARTS 001.000.66.518.30.31.00 10.66 12Page: 6.1.a Packet Pg. 15 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 13 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244865 11/12/2020 (Continued)067862 HOME DEPOT CREDIT SERVICES 10.2% Sales Tax 001.000.66.518.30.31.00 1.09 FAC MAINT - SUPPLIES2021432 FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 131.88 10.2% Sales Tax 001.000.66.518.30.31.00 13.45 FAC MAINT - SUPPLIES2061137 FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 82.57 10.2% Sales Tax 001.000.66.518.30.31.00 8.42 FAC MAINT - SUPPLIES2061166 FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 39.42 10.2% Sales Tax 001.000.66.518.30.31.00 4.02 STREET - PRUNING SAW & SHOVEL2090158 STREET - PRUNING SAW & SHOVEL 111.000.68.542.71.31.00 53.96 10.2% Sales Tax 111.000.68.542.71.31.00 5.50 FAC MAINT - SUPPLIES2092567 FAC MAINT - SUPPLIES 001.000.66.518.30.31.00 348.00 10.1 % Sales Tax 001.000.66.518.30.31.00 35.15 FAC MAINT TRUCK#5 SUPPLIES3090004 FAC MAINT TRUCK#5 SUPPLIES 001.000.66.518.30.31.00 71.83 10.2% Sales Tax 001.000.66.518.30.31.00 7.32 FAC MAINT - SUPPLIES (RETURNED)3625959 FAC MAINT - SUPPLIES (RETURNED) 13Page: 6.1.a Packet Pg. 16 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 14 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244865 11/12/2020 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.66.518.30.31.00 107.94 10.2% Sales Tax 001.000.66.518.30.31.00 11.01 PUBLIC WORKS - PARTS/ DRINKING FOUNTAIN4011072 PUBLIC WORKS - PARTS/ DRINKING FOUNTAIN 001.000.66.518.30.31.00 171.15 10.2% Sales Tax 001.000.66.518.30.31.00 17.46 WATER - SUPPLIES4027729 WATER - SUPPLIES 421.000.74.534.80.31.00 120.79 10.2% Sales Tax 421.000.74.534.80.31.00 12.32 PUBLIC SAFETY - SUPPLIES4027766 PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 14.98 10.2% Sales Tax 001.000.66.518.30.31.00 1.53 M.C.H. - SUPPLIES4523971 M.C.H. - SUPPLIES 001.000.66.518.30.31.00 41.94 10.2% Sales Tax 001.000.66.518.30.31.00 4.28 PUBLIC WORKS - SUPPLIES/ PARTS5021014 PUBLIC WORKS - SUPPLIES/ PARTS 001.000.66.518.30.31.00 83.34 10.2% Sales Tax 001.000.66.518.30.31.00 8.50 PUBLIC WORKS- SUPPLIES5027598 PUBLIC WORKS- SUPPLIES 001.000.66.518.30.31.00 51.74 10.2% Sales Tax 001.000.66.518.30.31.00 5.28 WATER - SUPPLIES5621445 14Page: 6.1.a Packet Pg. 17 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 15 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244865 11/12/2020 (Continued)067862 HOME DEPOT CREDIT SERVICES WATER - SUPPLIES 421.000.74.534.80.31.00 128.70 10.2% Sales Tax 421.000.74.534.80.31.00 13.13 FISH PIER - SUPPLIES5625553 FISH PIER - SUPPLIES 001.000.66.518.30.31.00 106.68 10.2% Sales Tax 001.000.66.518.30.31.00 10.88 PUBLIC WORKS - DRINKING FOUNTAIN PARTS6020887 PUBLIC WORKS - DRINKING FOUNTAIN PARTS 001.000.66.518.30.31.00 143.16 10.2% Sales Tax 001.000.66.518.30.31.00 14.60 STREET - SUPPLIES7020826 STREET - SUPPLIES 111.000.68.542.61.31.00 70.52 10.2% Sales Tax 111.000.68.542.61.31.00 7.19 FAC MAINT - SUPPLIES RETURNED7232685 FAC MAINT - SUPPLIES RETURNED 001.000.66.518.30.31.00 -107.94 10.2% Sales Tax 001.000.66.518.30.31.00 -11.01 PUBLIC WORKS - DRINKING FOUNTAIN PARTS8012008 PUBLIC WORKS - DRINKING FOUNTAIN PARTS 001.000.66.518.30.31.00 33.98 10.2% Sales Tax 001.000.66.518.30.31.00 3.47 WATER - SUPPLIES8012088 WATER - SUPPLIES 421.000.74.534.80.31.00 55.50 10.2% Sales Tax 421.000.74.534.80.31.00 5.66 15Page: 6.1.a Packet Pg. 18 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 16 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244865 11/12/2020 (Continued)067862 HOME DEPOT CREDIT SERVICES FAC MAINT - STEP LADDER8021995 FAC MAINT - STEP LADDER 001.000.66.518.30.31.00 79.00 10.2% Sales Tax 001.000.66.518.30.31.00 8.06 PUBLIC SAFETY - SUPPLIES8023147 PUBLIC SAFETY - SUPPLIES 001.000.66.518.30.31.00 31.94 10.2% Sales Tax 001.000.66.518.30.31.00 3.26 M.C.H. - DOOR9011852 M.C.H. - DOOR 001.000.66.518.30.31.00 65.37 10.2% Sales Tax 001.000.66.518.30.31.00 6.67 F.A.C. - SUPPLIES9013278 F.A.C. - SUPPLIES 001.000.66.518.30.31.00 48.18 10.2% Sales Tax 001.000.66.518.30.31.00 4.91 Total : 2,247.93 244866 11/12/2020 061013 HONEY BUCKET 0551789023 HICKMAN PARK HONEY BUCKET HICKMAN PARK HONEY BUCKET 001.000.64.576.80.45.00 644.99 YOST PARK POOL HONEY BUCKET0551789024 YOST PARK POOL HONEY BUCKET 001.000.64.576.80.45.00 439.60 HAINES WHARF PARK HONEY BUCKET0551789025 HAINES WHARF PARK HONEY BUCKET 001.000.64.576.80.45.00 246.00 PINE STREET PARK HONEY BUCKET0551789026 PINE STREET PARK HONEY BUCKET 001.000.64.576.80.45.00 120.45 SIERRA PARK HONEY BUCKET0551789027 16Page: 6.1.a Packet Pg. 19 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 17 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244866 11/12/2020 (Continued)061013 HONEY BUCKET SIERRA PARK HONEY BUCKET 001.000.64.576.80.45.00 120.45 WILLOW CREEK FISH HATCHERY HONEY BUCKET0551789028 WILLOW CREEK FISH HATCHERY HONEY BUCKET 001.000.64.576.80.45.00 221.65 CIVIC FIELD 6TH & BELL HONEY BUCKET0551789029 CIVIC FIELD 6TH & BELL HONEY BUCKET 001.000.64.576.80.45.00 120.45 MARINA BEACH/DOG PARK HONEY BUCKET0551789030 MARINA BEACH/DOG PARK HONEY BUCKET 001.000.64.576.80.45.00 1,514.12 CIVIC CENTER PLAYFIELD HONEY BUCKET0551789031 CIVIC CENTER PLAYFIELD HONEY BUCKET 001.000.64.576.80.45.00 120.45 CIVIC FIELD 6TH & EDMONDS HONEY BUCKET0551789032 CIVIC FIELD 6TH & EDMONDS HONEY BUCKET 001.000.64.576.80.45.00 118.25 Total : 3,666.41 244867 11/12/2020 073548 INDOFF INCORPORATED 3416392 JULIAN MONTHLY WALL CALENDAR At-A-Glance Monthly Julian Wall Calendar 001.000.31.514.23.31.00 24.56 10.4% Sales Tax 001.000.31.514.23.31.00 2.55 Total : 27.11 244868 11/12/2020 078175 JANE H YONG DDS FAGD PS 11122020 Jane Yong CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244869 11/12/2020 078163 JOMPRESS LLC 11122020 JOMPRESS CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 5,000.00 17Page: 6.1.a Packet Pg. 20 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 18 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 5,000.00 244869 11/12/2020 078163 078163 JOMPRESS LLC 244870 11/12/2020 072101 KCR MEDIA GROUP INC 11122020 KCR Media CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244871 11/12/2020 078173 LABCONCO CORPORATION 701140 INV 701140 - CUST 933781 - EDMONDS PD PAPER LINER KIT - 25/PK 001.000.41.521.80.31.00 146.00 LINER PREFILTER - 10/PK 001.000.41.521.80.31.00 119.50 Freight 001.000.41.521.80.31.00 31.28 10.4% Sales Tax 001.000.41.521.80.31.00 27.61 Total : 324.39 244872 11/12/2020 074135 LAFAVE, CAROLYN 10282020 RETIREMENT POSTER FRAMING Cruz retirement poster framing 001.000.21.513.10.41.00 38.66 Total : 38.66 244873 11/12/2020 074417 LAW OFFICE OF CHRISTIAN SMITH 187 CONFLICT COUNSEL XZ0730930 CONFLICT COUNSEL XZ0730930 001.000.39.512.52.41.00 300.00 Total : 300.00 244874 11/12/2020 075016 LEMAY MOBILE SHREDDING 4677963 INV 4677963- ACCT 2185-952778-819 - EDMO 3 - 65 GAL TOTES SHREDDED 001.000.41.521.10.41.00 12.03 Total : 12.03 244875 11/12/2020 076001 LUCIE R BERNHEIM, ATTY AT LAW 27450 CONFLICT COUNSEL 7Z0811965 CONFLICT COUNSEL 7Z0811965 001.000.39.512.52.41.00 100.00 CONFLICT COUNSEL XZ021324027451 18Page: 6.1.a Packet Pg. 21 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 19 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244875 11/12/2020 (Continued)076001 LUCIE R BERNHEIM, ATTY AT LAW CONFLICT COUNSEL XZ0213240 001.000.39.512.52.41.00 525.00 Total : 625.00 244876 11/12/2020 074263 LYNNWOOD WINSUPPLY CO 041101 01 PM: IRRIGATION SUPPLIES PM: IRRIGATION SUPPLIES 001.000.64.576.80.31.00 5.62 10.4% Sales Tax 001.000.64.576.80.31.00 0.58 Total : 6.20 244877 11/12/2020 067235 MARYS TOWING INC 88416 INV 88416 - EDMONDS PD - CS 20-24958 TOW BLUE CADILLAC- CS 20-24958 001.000.41.521.22.41.00 184.00 10.4% Sales Tax 001.000.41.521.22.41.00 19.14 Total : 203.14 244878 11/12/2020 078143 MCNOTIONS LLC 11122020 McNotions CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 2,500.00 Total : 2,500.00 244879 11/12/2020 078167 MOLLIE BOYCE MASSAGE 11122020 MollieBoyce CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 4,000.00 Total : 4,000.00 244880 11/12/2020 076264 MONO ROOFTOP SOLUTIONS 25668 CITY HALL - REPAIRED SEALS OVER LEAKING CITY HALL - REPAIRED SEALS OVER LEAKING 001.000.66.518.30.48.00 410.00 10.4% Sales Tax 001.000.66.518.30.48.00 42.64 Total : 452.64 244881 11/12/2020 078172 MORRIS, MICHAEL W 2005669.09 REFUND: CLASS CANCELLATION: COVID 19Page: 6.1.a Packet Pg. 22 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 20 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244881 11/12/2020 (Continued)078172 MORRIS, MICHAEL W REFUND: CLASS CANCELLATION: COVID: #8911 001.000.239.200 695.00 Total : 695.00 244882 11/12/2020 077915 MURADYAN, TSOVINAR 120802 FLOWER BASKET POLE ARTWORK FLOWER BASKET POLE ARTWORK 127.200.64.573.20.41.00 2,400.00 Total : 2,400.00 244883 11/12/2020 078164 NASH CHIROPRACTIC PS 11122020 Nash CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244884 11/12/2020 024001 NC MACHINERY SECS0701037 UNIT 101 - PARTS UNIT 101 - PARTS 511.000.77.548.68.31.10 108.26 Freight 511.000.77.548.68.31.10 15.00 10.4% Sales Tax 511.000.77.548.68.31.10 12.82 Total : 136.08 244885 11/12/2020 025690 NOYES, KARIN 000 00 758 PLANNING - PROF SVCS Planning Board Minutes~ 001.000.62.558.60.41.00 532.00 Total : 532.00 244886 11/12/2020 065720 OFFICE DEPOT 132057915001 INV 132057915001 - ACCT 90520437 INV 132057915001 - ACCT 90520437 001.000.65.518.20.31.00 84.29 10.4% Sales Tax 001.000.65.518.20.31.00 8.76 Total : 93.05 244887 11/12/2020 078119 OJOY OTF OJOY OTF OJOY CONTRACT FOR ARTIST SERVICES 20Page: 6.1.a Packet Pg. 23 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 21 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244887 11/12/2020 (Continued)078119 OJOY OTF OJOY CONTRACT FOR ARTIST SERVICES: 117.100.64.573.20.41.00 500.00 Total : 500.00 244888 11/12/2020 026200 OLYMPIC VIEW WATER DISTRICT 0000130 PLANTER IRRIGATION 220TH ST SW & 84TH AV PLANTER IRRIGATION 220TH ST SW & 84TH 001.000.64.576.80.47.00 19.65 CEMETERY 820 15TH ST SW0001520 CEMETERY 820 15TH ST SW 130.000.64.536.50.47.00 49.84 CEMETERY SPRINKLER 820 15TH ST SW0001530 CEMETERY SPRINKLER 820 15TH ST SW 130.000.64.536.50.47.00 93.50 SPRINKLER @ 5TH AVE S & SR1040002930 SPRINKLER @ 5TH AVE S & SR104 001.000.64.576.80.47.00 21.72 FIRE STATION #20 88TH AVE W / METER R1300021400 FIRE STATION #20 88TH AVE W / METER 001.000.66.518.30.47.00 293.37 PLANTER IRRIGATION 10415 226TH PL SW0026390 PLANTER IRRIGATION 10415 226TH PL SW 001.000.64.576.80.47.00 21.72 Total : 499.80 244889 11/12/2020 075735 PACIFIC SECURITY 33789 SECURITY OCT 2020 SECURITY OCT 2020 001.000.23.512.50.41.00 4,187.23 Total : 4,187.23 244890 11/12/2020 074567 PHOENIX THEATRE TPA PHOENIX TPA PHOENIX THEATRE TPA PHOENIX THEATRE 123.000.64.573.20.41.00 885.43 Total : 885.43 244891 11/12/2020 073231 POLYDYNE INC 1492938 WWTP: PO 266 POLYMER (CLARIFLOC) 21Page: 6.1.a Packet Pg. 24 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 22 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244891 11/12/2020 (Continued)073231 POLYDYNE INC PO 266 POLYMER (CLARIFLOC) 423.000.76.535.80.31.51 11,040.00 10.4% Sales Tax 423.000.76.535.80.31.51 1,148.16 Total : 12,188.16 244892 11/12/2020 046900 PUGET SOUND ENERGY 200009595790 FIRE STATION #16 8429 196TH ST SW / METE FIRE STATION #16 8429 196TH ST SW / 001.000.66.518.30.47.00 318.77 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE R200019375639 MEADOWDALE CLUBHOUSE 6801 N MEADOWDALE 001.000.66.518.30.47.00 133.76 Total : 452.53 244893 11/12/2020 075769 QUADIENT LEASING USA INC N8561422 MAIL POSTAGE LEASE NOV 2020 TO FEB 2021 quadient lease november 2020 to feb 2021 001.000.25.514.30.45.00 192.00 10.4% Sales Tax 001.000.25.514.30.45.00 19.97 Total : 211.97 244894 11/12/2020 078170 RANDALL J HODGES PHOTOGRAPHY 11122020 RJH Photo CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 7,500.00 Total : 7,500.00 244895 11/12/2020 078174 RESTORX OF WASHINGTON 20-26652 CITY HALL - WATER DAMAGE CITY HALL - WATER DAMAGE 001.000.66.518.30.48.00 29,072.63 10.4% Sales Tax 001.000.66.518.30.48.00 3,023.55 Total : 32,096.18 244896 11/12/2020 075742 ROSE, LAURIE 11/07/2020 CLAIM FOR EXPENSES REIMBURSE FOR PURCHASE OF EAC OFFICE 22Page: 6.1.a Packet Pg. 25 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 23 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244896 11/12/2020 (Continued)075742 ROSE, LAURIE 117.100.64.573.20.31.00 48.32 Total : 48.32 244897 11/12/2020 078168 SAETIA LLC 11122020 Saetia CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244898 11/12/2020 072733 SCHWING BIOSET INC 61425225 WWTP: PO 419 CYLINDER/POPPETS SUCTION A PO 419 CYLINDER/POPPETS SUCTION ASSY 423.000.76.535.80.48.00 8,987.20 Freight 423.000.76.535.80.48.00 55.26 Total : 9,042.46 244899 11/12/2020 066964 SEATTLE AUTOMOTIVE DIST INC S3-5793587 UNIT 435 - PARTS/ VALVE UNIT 435 - PARTS/ VALVE 511.000.77.548.68.31.10 139.87 10.4% Sales Tax 511.000.77.548.68.31.10 14.53 UNIT 379 - PARTS/ SPARK PLUG & WIRE SETS3-5819047 UNIT 379 - PARTS/ SPARK PLUG & WIRE SET 511.000.77.548.68.31.10 62.59 10.4% Sales Tax 511.000.77.548.68.31.10 6.51 Total : 223.50 244900 11/12/2020 076831 SKAGIT SHOOTING RANGE LLC 794 INV 794 - EDMONDS PD 11/3/20 - COURSE FIRE QUALS 001.000.41.521.40.41.00 550.00 8.5% Sales Tax 001.000.41.521.40.41.00 46.75 Total : 596.75 244901 11/12/2020 078157 SLATE SALON AND SPA LLC 11122020 Slate&Salon CARES FUND BUSINESS SUPPORT GRANT 23Page: 6.1.a Packet Pg. 26 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 24 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244901 11/12/2020 (Continued)078157 SLATE SALON AND SPA LLC CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244902 11/12/2020 073690 SMILEY-FAIRBANKS, MONA OTF FAIRBANKS OTF FAIRBANKS CONTRACT FOR ARTIST SERVIC OTF FAIRBANKS CONTRACT FOR ARTIST 117.100.64.573.20.41.00 500.00 Total : 500.00 244904 11/12/2020 037375 SNO CO PUD NO 1 200124873 TRAFFIC LIGHT 9933 100TH AVE W / METER 1 TRAFFIC LIGHT 9933 100TH AVE W / METER 111.000.68.542.64.47.00 37.08 LIFT STATION #8 113 RAILROAD AVE / METER200202919 LIFT STATION #8 113 RAILROAD AVE / 423.000.75.535.80.47.10 62.19 TRAFFIC LIGHT 23602 76TH AVE W / METER 1200274959 TRAFFIC LIGHT 23602 76TH AVE W / METER 111.000.68.542.64.47.00 17.74 CLUBHOUSE 6801 MEADOWDALE RD / METER 100200386456 CLUBHOUSE 6801 MEADOWDALE RD / METER 001.000.66.518.30.47.00 65.42 FRANCES ANDERSON CENTER 700 MAIN ST / ME200422418 FRANCES ANDERSON CENTER 700 MAIN ST / 001.000.66.518.30.47.00 824.74 TRAFFIC LIGHT 22000 76TH AVE W / METER 1200493153 TRAFFIC LIGHT 22000 76TH AVE W / METER 111.000.68.542.64.47.00 34.78 ANWAY PARK 131 SUNSET AVE / METER 100025200663953 ANWAY PARK 131 SUNSET AVE / METER 001.000.64.576.80.47.00 54.98 TRAFFIC LIGHT 9730 220TH ST SW / METER 1200748606 TRAFFIC LIGHT 9730 220TH ST SW / METER 111.000.68.542.64.47.00 17.74 DECORATIVE LIGHTING 115 2ND AVE S / METE200913853 DECORATIVE LIGHTING 115 2ND AVE S / 24Page: 6.1.a Packet Pg. 27 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 25 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244904 11/12/2020 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.63.47.00 14.31 TRAFFIC LIGHT 23202 EDMONDS WAY / METER200943348 TRAFFIC LIGHT 23202 EDMONDS WAY / METER 111.000.68.542.64.47.00 37.15 BRACKETT'S LANDING NORTH 50 RAILROAD AVE201054327 BRACKETT'S LANDING NORTH 50 RAILROAD 001.000.64.576.80.47.00 49.74 TRAFFIC LIGHT 23800 FIRDALE AVE / METER201103561 TRAFFIC LIGHT 23800 FIRDALE AVE / METER 111.000.68.542.64.47.00 37.46 TRAFFIC LIGHT 20408 76TH AVE W / METER 1201192226 TRAFFIC LIGHT 20408 76TH AVE W / METER 111.000.68.542.64.47.00 18.00 LIFT STATION #12 16121 75TH PL W / METE201265980 LIFT STATION #12 16121 75TH PL W / 423.000.75.535.80.47.10 160.29 LIFT STATION #11 6811 1/2 157TH PL W / M201374964 LIFT STATION #11 6811 1/2 157TH PL W / 423.000.75.535.80.47.10 21.37 LIFT STATION #14 7905 1/2 211TH PL SW /201501277 LIFT STATION #14 7905 1/2 211TH PL SW / 423.000.75.535.80.47.10 20.99 LIFT STATION #7 121 W DAYTON ST / METER201532926 LIFT STATION #7 121 W DAYTON ST / METER 423.000.75.535.80.47.10 152.64 CEMETERY BUILDING201557303 CEMETERY BUILDING 130.000.64.536.50.47.00 96.97 TRAFFIC LIGHT 660 EDMONDS WAY / METER 10201563434 TRAFFIC LIGHT 660 EDMONDS WAY / METER 111.000.68.542.64.47.00 33.84 TRAFFIC LIGHT 19600 80TH AVE W / METER 1201582152 TRAFFIC LIGHT 19600 80TH AVE W / METER 111.000.68.542.63.47.00 31.11 LIFT STATION #15 7710 168TH PL SW / METE201594488 25Page: 6.1.a Packet Pg. 28 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 26 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244904 11/12/2020 (Continued)037375 SNO CO PUD NO 1 LIFT STATION #15 7710 168TH PL SW / 423.000.75.535.80.47.10 20.49 DECORATIVE LIGHTING 413 MAIN ST / METER201656907 DECORATIVE LIGHTING 413 MAIN ST / METER 111.000.68.542.63.47.00 122.27 PEDEST CAUTION LIGHT 23190 100TH AVE W /201703758 PEDEST CAUTION LIGHT 23190 100TH AVE W 111.000.68.542.64.47.00 35.27 STREET LIGHTING 1 LIGHTS @ 150W) / NOT M201711785 STREET LIGHTING (183 LIGHTS @ 150W) / 111.000.68.542.63.47.00 8.67 FIRE STATION #20 23009 88TH AVE W / METE202077194 FIRE STATION #20 23009 88TH AVE W / 001.000.66.518.30.47.00 454.83 LIFT STATION #6 100 PINE ST / METER 1000202087870 LIFT STATION #6 100 PINE ST / METER 423.000.75.535.80.47.10 141.39 BRACKETT'S LANDING SOUTH 100 RAILROAD AV202139655 BRACKETT'S LANDING SOUTH 100 RAILROAD 001.000.64.576.80.47.00 30.95 CEMETERY WELL PUMP202161535 CEMETERY WELL PUMP 130.000.64.536.50.47.00 91.32 TRAFFIC LIGHT 22400 HWY 99 / METER 10004202289096 TRAFFIC LIGHT 22400 HWY 99 / METER 111.000.68.542.64.47.00 62.67 TRAFFIC LIGHT 21530 76TH AVE W / METER 1202356739 TRAFFIC LIGHT 21530 76TH AVE W / METER 111.000.68.542.64.47.00 28.33 LIFT STATION #1 105 CASPERS ST / METER 1202499539 LIFT STATION #1 105 CASPERS ST / METER 423.000.75.535.80.47.10 453.34 STREET LIGHTING (406 LIGHTS @ 200W) / NO202529186 STREET LIGHTING (406 LIGHTS @ 200W) / 111.000.68.542.63.47.00 3,955.01 26Page: 6.1.a Packet Pg. 29 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 27 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244904 11/12/2020 (Continued)037375 SNO CO PUD NO 1 STREET LIGHTING 7 LIGHTS @ 400W) / NOT M202529202 STREET LIGHTING (7 LIGHTS @ 400W) / NOT 111.000.68.542.63.47.00 110.56 STREET LIGHTING (2097 LIGHTS @ 100W) / N202576153 STREET LIGHTING (2097 LIGHTS @ 100W) / 111.000.68.542.63.47.00 13,536.97 STREET LIGHTING (33 LIGHTS @ 250W) / NOT202579488 STREET LIGHTING (33 LIGHTS @ 250W) / 111.000.68.542.63.47.00 378.83 WWTP: 10/1-10/31/20 ENERGY MGMT SERVICE-202579520 10/1-10/31/20 ENERGY MANAGEMENT 423.000.76.535.80.47.61 9.77 CHARGE STATION #1 552 MAIN ST / METER 10204292213 CHARGE STATION #1 552 MAIN ST / METER 111.000.68.542.64.47.00 63.04 STREET LIGHTING (1 LIGHT @ 150W) / NOT M204714893 STREET LIGHTING (1 LIGHT @ 150W) / NOT 111.000.68.542.63.47.00 5.12 STREET LIGHTING (19 LIGHTS @ 200W) / NOT204714927 STREET LIGHTING (19 LIGHTS @ 200W) / 111.000.68.542.63.47.00 120.03 STREET LIGHTING (5 LIGHTS @ 400W) / NOT204714935 STREET LIGHTING (5 LIGHTS @ 400W) / NOT 111.000.68.542.63.47.00 60.00 STREET LIGHTING (4 LIGHTS @ 100W) / NOT204714943 STREET LIGHTING (4 LIGHTS @ 100W) / NOT 111.000.68.542.63.47.00 15.26 STREET LIGHTING (12 LIGHTS @ 250W) / NOT204714950 STREET LIGHTING (12 LIGHTS @ 250W) / 111.000.68.542.63.47.00 95.53 DECORATIVE & STREET LIGHTING 22612205307580 DECORATIVE & STREET LIGHTING 22612 111.000.68.542.64.47.00 202.96 TRAFFIC LIGHT SR104 @ 95TH AVE W /220547582 TRAFFIC LIGHT SR104 @ 95TH AVE W / 27Page: 6.1.a Packet Pg. 30 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 28 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244904 11/12/2020 (Continued)037375 SNO CO PUD NO 1 111.000.68.542.63.47.00 40.41 TRAFFIC LIGHT 22730 HWY 99 - METER 10005220792758 TRAFFIC LIGHT 22730 HWY 99 - METER 111.000.68.542.64.47.00 88.52 TRAFFIC LIGHT 21132 76TH AVE W / METER 1221593742 TRAFFIC LIGHT 21132 76TH AVE W / METER 111.000.68.542.64.47.00 93.91 SIGNAL CABINET 22730 HIGHWAY 99 - METER222398059 22730 Highway 99, Signal Cabinet - 111.000.68.542.64.47.00 83.16 STORMWATER PUMP STATION - 51 W DAYTON ST222721177 STORMWATER LIFT STATION - 51 W 422.000.72.531.90.47.00 38.90 Total : 22,136.05 244905 11/12/2020 037303 SO SNOHOMISH CO FIRE & RESCUE 20-049 Q3-20 EMS BILLING & POSTAGE Q3-20 Ambulance billings & postage 001.000.39.522.70.41.00 13,522.75 Total : 13,522.75 244906 11/12/2020 038300 SOUND DISPOSAL CO 169905 WWTP: 10/2020 ROLLOFF ASH DISPOSAL+TAXE 10/2020 Rolloff Ash disposal & taxes 423.000.76.535.80.47.65 38.75 Total : 38.75 244907 11/12/2020 071585 STERICYCLE INC 3005301387 INV 3005301387 CUST 6076358 - EDMONDS PD MEDIUM BOX DISPOSAL 001.000.41.521.80.41.00 53.44 Total : 53.44 244908 11/12/2020 078165 STEWART FAMILY CHIROPRACTIC 11122020 CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 5,000.00 Total : 5,000.00 244909 11/12/2020 040572 SUPER SEER CORP 69714 INV 69714 - CUST AE052 - EDMONDS PD 28Page: 6.1.a Packet Pg. 31 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 29 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244909 11/12/2020 (Continued)040572 SUPER SEER CORP LAZER SHIELD KIT - ALERT HELMETS 001.000.41.521.40.49.00 430.00 Freight 001.000.41.521.40.49.00 9.00 Total : 439.00 244910 11/12/2020 078160 TAYLOR, JOCELYNE 2005668.009 REFUND: CLASS CANCELLATION: COVID REFUND: CLASS CANCELLATION: COVID: #8494 001.000.239.200 84.00 Total : 84.00 244911 11/12/2020 066056 THE SEATTLE TIMES 6064284091 LEAP PROGRAM POSTCARDS LEAP PROGRAM POSTCARDS 001.000.64.571.22.49.00 2,003.00 10.4% Sales Tax 001.000.64.571.22.49.00 208.31 Total : 2,211.31 244912 11/12/2020 038315 THYSSENKRUPP ELEVATOR US53294 ELEVATOR MAINTENANCE SNO-ISLE LIBRARY ELEVATOR MAINTENANCE SNO-ISLE LIBRARY 001.000.66.518.30.48.00 1,422.57 10.4% Sales Tax 001.000.66.518.30.48.00 147.95 ELEVATOR MAINTENANCE F. ANDERSON CENTERUS53301 ELEVATOR MAINTENANCE FRANCES ANDERSON 001.000.66.518.30.48.00 1,293.51 10.4% Sales Tax 001.000.66.518.30.48.00 134.53 ELEVATOR MAINTENANCE CIVIC CENTERUS53869 ELEVATOR MAINTENANCE CIVIC CENTER 250 001.000.66.518.30.48.00 1,308.98 10.4% Sales Tax 001.000.66.518.30.48.00 136.13 Total : 4,443.67 29Page: 6.1.a Packet Pg. 32 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 30 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244913 11/12/2020 078144 TREASURES AND TEAS INC 11122020 Treasures CARES FUND BUSINESS SUPPORT GRANT CARES FUND BUSINESS SUPPORT GRANT 142.000.39.518.63.41.00 8,000.00 Total : 8,000.00 244914 11/12/2020 071549 UNIVAR SOLUTIONS USA INC 48792475 WWTP: PO 347 CAUSTIC SODA CAUSTIC SODA 423.000.76.535.80.31.52 5,679.40 10.4% Sales Tax 423.000.76.535.80.31.52 590.66 WWTP: 11/2/20 CAUSTIC SODA48802668 11/2/20 CAUSTIC SODA 423.000.76.535.80.31.54 5,183.00 10.4% Sales Tax 423.000.76.535.80.31.54 539.03 Total : 11,992.09 244915 11/12/2020 045515 WABO 3596 BUILDING - MISC (MEMBERSHIP) WABO Membership Renewl~ 001.000.62.524.20.49.00 95.00 Total : 95.00 244916 11/12/2020 067917 WALLY'S TOWING INC 66206 INV 66206 - EDMONDS PD - CS 20-25879 TOW WHITE CHEVY- CS 20-25879 001.000.41.521.22.41.00 184.00 10.5% Sales Tax 001.000.41.521.22.41.00 19.32 Total : 203.32 244917 11/12/2020 065035 WASHINGTON STATE PATROL I21002322 INV I21002322 - EDM301 - EDMONDS PD OCT 2020 BACKGROUNDS 001.000.41.521.11.41.00 34.25 Total : 34.25 244918 11/12/2020 075283 WAVE 3201-1027483-01 FIBER HIGH SPEED INTERNET SERVICE High Speed Internet service 11/01/20 - 30Page: 6.1.a Packet Pg. 33 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 31 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244918 11/12/2020 (Continued)075283 WAVE 512.000.31.518.87.42.00 816.00 Total : 816.00 244919 11/12/2020 073552 WELCO SALES LLC 7864 UTILITY BILLING - 5000 WHITE PERFERATED UTILITY BILLING - 5000 WHITE PERFERATED 421.000.74.534.80.31.00 77.15 UTILITY BILLING - 5000 WHITE PERFERATED 423.000.75.535.80.31.00 77.15 UTILITY BILLING - 5000 WHITE PERFERATED 422.000.72.531.90.31.00 77.15 UTILITY BILLING - 5000 WHITE PERFERATED 001.000.31.514.23.31.00 77.16 10.4% Sales Tax 421.000.74.534.80.31.00 8.03 10.4% Sales Tax 423.000.75.535.80.31.00 8.03 10.4% Sales Tax 422.000.72.531.90.31.00 8.03 10.4% Sales Tax 001.000.31.514.23.31.00 8.01 UTILITY BILLING - 2500 #10 WINDOW &7892 UTILITY BILLING - 2500 #10 WINDOW & 421.000.74.534.80.31.00 134.33 UTILITY BILLING - 2500 #10 WINDOW & 423.000.75.535.80.31.00 134.33 UTILITY BILLING - 2500 #10 WINDOW & 422.000.72.531.90.31.00 134.34 10.4% Sales Tax 421.000.74.534.80.31.00 13.97 10.4% Sales Tax 423.000.75.535.80.31.00 13.97 10.4% Sales Tax 422.000.72.531.90.31.00 13.97 WELCO BUS. CARDS FOR PUBLIC WORKS7898 31Page: 6.1.a Packet Pg. 34 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 32 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount 244919 11/12/2020 (Continued)073552 WELCO SALES LLC business cards for public works 001.000.66.518.30.31.00 66.75 10.4% Sales Tax 001.000.66.518.30.31.00 6.94 Total : 859.31 244920 11/12/2020 074609 WEST COAST ARMORY NORTH 2031869 INV 2031869 - EDMONDS PD OCT 2020 RANGE FEES 001.000.41.521.40.41.00 48.90 10.4% Sales Tax 001.000.41.521.40.41.00 5.10 Total : 54.00 244921 11/12/2020 064008 WETLANDS & WOODLANDS 31931 PM: PLANTS PM: PLANTS 001.000.64.576.80.31.00 503.50 10.4% Sales Tax 001.000.64.576.80.31.00 52.36 Total : 555.86 244922 11/12/2020 077380 WG CLARK CONSTRUCTION CO E7MA.Pmt 8 E7MA.PMT 8 THRU 9/30/20 E7MA.Pmt 8 thru 9/30/20 332.000.64.594.76.65.00 159,450.70 E7MA.Pmt 8 thru 9/30/20 126.000.64.594.76.65.00 89,851.96 E7MA.Pmt 8 thru 9/30/20 125.000.64.594.76.65.00 135,008.52 Total : 384,311.18 244923 11/12/2020 011900 ZIPLY FIBER 253-003-6887 LIFT STATION #6 VG SPECIAL ACCESS LINES LIFT STATION #6 VG SPECIAL ACCESS LINES 423.000.75.535.80.42.00 42.15 CITY HALL ALARM LINES 121 5TH AVE N425-776-6829 CITY HALL FIRE AND INTRUSION ALARM 001.000.66.518.30.42.00 139.91 32Page: 6.1.a Packet Pg. 35 Attachment: vchlist (Approval of claim checks and wire payment.) 11/12/2020 Voucher List City of Edmonds 33 10:01:09AM Page:vchlist Bank code :usbank Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total : 182.06 244923 11/12/2020 011900 011900 ZIPLY FIBER Bank total : 685,853.91 92 Vouchers for bank code :usbank 685,853.91Total vouchers :Vouchers in this report 92 33Page: 6.1.a Packet Pg. 36 Attachment: vchlist (Approval of claim checks and wire payment.) City Council Agenda Item Meeting Date: 11/17/2020 September 2020 Quarterly Financial Report Staff Lead: Dave Turley Department: Administrative Services Preparer: Sarah Mager Background/History N/A Staff Recommendation No action needed; for informational purposes only. Narrative September 2020 Quarterly Financial Report Attachments: Complete September Quarterly Report Jan-Sept P&L 6.2 Packet Pg. 37 Preliminary Financial Management Report as of September 30, 2020 CITY OF MUKILTEO Revenue Highlights:  The coronavirus pandemic continues to have devastat- ing effects on the local and national economies, with area unemployment hover- ing around 8.5% and many area governments experi- encing General Fund reve- nue declines of 15% or more. Fortunately, Ed- monds is faring better than most of our neighbors.  Overall General Fund revenues of $26.98 million are only 5.8% be- hind last year, and only 6.9% be- hind budget.  Collections of Retail Sales Taxes, the City revenue perhaps most af- fected by the pandemic, have per- formed surprisingly well. Year to date Sales Tax revenues are only behind our budgeted amount by 4.7%, and more surpris- ingly, we are behind last year’s actual collections through 9/30 by only 5.7%. This year’s collec- tions of $5.9 million are only $358,342 less than last year. (page 3). This contrasts significantly with our neighboring cities, some of whom have forecast a 15% - 20% decline in sales tax revenues for 2021. Revenues by Category: General Fund revenues for Q1-3 2020 are higher than Q1-3 2019 in the categories of Licenses and Permits, and Intergovern- mental Revenues. General Fund revenues are lower than last year at this time in the categories of Taxes; Charges for Goods and Services, Fines and Penalties; and Other Miscellaneous revenues. Considering the devastating effect the Coronavirus has had on the economy, Ed- monds’ revenue situation remains favora- ble by comparison. A more detailed breakdown of infor- mation for City revenues can be found be- ginning on page 3. Summary of Operating Funds: Revenues INSIDE THIS ISSUE: Revenues By Fund Summary 1 Expenditures By Fund Summary 2 General Fund Revenues 3 Expenditures By Fund Detail 6 Gen. Fund Depart- ment Expenditures 12 Investment Portfolio 32 Fund Balance Overview 34 Below: The COVID pandemic continues to threaten the health and economic vitality of people around the world. Financial Management Report Nine Months Ended Sept 30, 2020 The Financial Management Report is a summary of the City’s preliminary operating results for the nine months ended Sept. 30,2020. Above: The City of Edmonds has distrib- uted well over $1 million in relief grants to local businesses and individuals affect- ed by the Pandemic. 6.2.a Packet Pg. 38 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) Preliminary Financial Management Report as of September 30, 2020 Top Right: Edmonds LEAPS into action to help families with school age kids, providing daytime programs so that parents can work without having to manage kids at home simultaneously. Bottom Right: Walkable Main Street has been a popular program that closed downtown Main Street to vehicles on Saturdays and Sun- days, from mid-June into November. Curbside dining was also allowed, which provided a much-needed shot in the arm for restaurants dealing with the COVID pandemic. Summary of Operating Funds: Expenditures  General Fund expenditures for the nine months ended September 30 are $31.1 million, or a full 14.7% under the budgeted amount for that period, a good sign that the city will be able to live within its means during the current reces- sion. General Fund expenses by sub- fund and line item categories are on page 6 and expenses by depart- ment are on pages 13-16. Every department in the General Fund is at or near budget at September 30, and the General Fund as a whole has spent only 63% of its annual budget. This same information can be found in graphical form on pages 23-31.  Special Revenue Funds during the first three-fourths of the year have only spent 43% of their annual expense budget. This is partly be- cause most of our summer construc- tion work does not get billed until later in the year, and it is also a result of a major capital project—Civic Field— being placed on hold. Additional Spe- cial Revenue Fund expenditure infor- mation can be found on pages 6-8.  The total fund balance for the General Fund and Subfunds at September 30, 2020 is $14.96 million, or approxi- mately 30% of the 2020 expenditure budget for those funds. Other City Highlights  During 2020 the City will be distrib- uting nearly $1.5 million to local busi- nesses and individuals. Much of this has been earmarked for grants to the City’s most vulnerable residents, in- cluding lower income residents who are the most hard hit by unemploy- ment and increased expenses brought on by the crisis. 6.2.a Packet Pg. 39 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 1 Page 1 of 1 Fund No.Title 2020 Amended Budget 9/30/2019 Revenues 9/30/2020 Revenues Amount Remaining % Received 001 GENERAL FUND 43,803,858$ 28,633,850$ 26,979,585$ 16,824,273$ 62% 009 LEOFF-MEDICAL INS. RESERVE 437,980 212,500 212,500 225,480 49% 011 RISK MANAGEMENT RESERVE FUND - - - - 0% 012 CONTINGENCY RESERVE FUND 56,140 - - 56,140 0% 014 HISTORIC PRESERVATION GIFT FUND 5,230 2,500 2,500 2,730 48% 017 MARSH RESTORATION & PRESERVATION FUND - 280,187 100 (100) 0% 104 DRUG ENFORCEMENT FUND 165,390 38,670 64,352 101,038 39% 111 STREET FUND 1,912,768 1,312,593 1,324,391 588,377 69% 112 COMBINED STREET CONST/IMPROVE 2,747,881 1,560,252 1,605,788 1,142,093 58% 117 MUNICIPAL ARTS ACQUIS. FUND 263,576 91,737 32,521 231,055 12% 118 MEMORIAL STREET TREE 750 533 437 313 58% 120 HOTEL/MOTEL TAX REVENUE FUND 98,630 73,837 47,927 50,703 49% 121 EMPLOYEE PARKING PERMIT FUND 27,270 14,366 11,889 15,381 44% 122 YOUTH SCHOLARSHIP FUND 1,790 393 292 1,498 16% 123 TOURISM PROMOTIONAL FUND/ARTS 34,450 24,655 16,575 17,875 48% 125 REAL ESTATE EXCISE TAX 2 1,436,090 1,156,769 1,112,754 323,336 77% 126 REAL ESTATE EXCISE TAX 1 1,453,520 1,168,224 1,106,850 346,670 76% 127 GIFTS CATALOG FUND 145,050 104,971 45,176 99,874 31% 130 CEMETERY MAINTENANCE/IMPROVEMT 184,610 177,551 111,789 72,821 61% 136 PARKS TRUST FUND 6,390 4,439 3,599 2,791 56% 137 CEMETERY MAINTENANCE TRUST FD 54,210 44,863 32,929 21,281 61% 138 SISTER CITY COMMISSION 10,380 6,255 2,750 7,630 26% 140 BUSINESS IMPROVEMENT DISTRICT 79,209 67,347 63,142 16,067 80% 141 AFFORDABLE AND SUPPORTIVE HOUSING FUND - - 50,924 (50,924) 0% 142 EDMONDS CARES FUND 1,265,100 - - 1,265,100 0% 211 L.I.D. FUND CONTROL 12,400 30,818 - 12,400 0% 231 2012 LT GO DEBT SERVICE FUND 738,400 53,388 47,291 691,109 6% 332 PARKS CAPITAL CONSTRUCTION FUND 1 9,638,306 652,327 1,399,359 8,238,947 15% 411 COMBINED UTILITY OPERATION - 110,337 31,765 (31,765) 0% 421 WATER UTILITY FUND 11,116,270 7,534,017 7,479,807 3,636,463 67% 422 STORM UTILITY FUND 2 6,720,466 4,243,560 4,582,015 2,138,451 68% 423 SEWER/WWTP UTILITY FUND 3 25,261,935 10,305,436 13,927,175 11,334,760 55% 424 BOND RESERVE FUND 1,988,100 625,603 616,551 1,371,549 31% 511 EQUIPMENT RENTAL FUND 1,746,160 1,404,137 1,425,297 320,863 82% 512 TECHNOLOGY RENTAL FUND 1,202,963 830,847 904,475 298,488 75% 617 FIREMEN'S PENSION FUND 72,620 53,545 54,747 17,873 75% 112,687,892$ 60,820,504$ 63,297,251$ 49,390,641$ 56% 3 Differences primarily due to WWTP Contributed Capital billings to their partners. CITY OF EDMONDS REVENUES BY FUND - SUMMARY 2 Difference primarily due to a 9.5% increase in storm rate. 1 Difference primarily due to the Edmonds Waterfront Development Grant received in July of 2020. 6.2.a Packet Pg. 40 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 2 Page 1 of 1 Fund No.Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent 001 GENERAL FUND 49,044,056$ 31,411,462$ 31,099,506$ 17,944,550$ 63% 009 LEOFF-MEDICAL INS. RESERVE 467,140 311,959 188,748 278,392 40% 014 HISTORIC PRESERVATION GIFT FUND 5,900 5,533 - 5,900 0% 018 EDMONDS HOMELESSNESS RESPONSE FUND 100,000 1,862 - 100,000 0% 019 EDMONDS OPIOID RESPONSE FUND 21,555 100,000 - 21,555 0% 104 DRUG ENFORCEMENT FUND 45,800 - 30,332 15,468 66% 111 STREET FUND 2,199,717 1,477,762 1,555,484 644,233 71% 112 COMBINED STREET CONST/IMPROVE 2,717,463 1,185,539 900,136 1,817,327 33% 117 MUNICIPAL ARTS ACQUIS. FUND 243,880 33,091 20,200 223,680 8% 120 HOTEL/MOTEL TAX REVENUE FUND 128,250 59,788 39,007 89,243 30% 121 EMPLOYEE PARKING PERMIT FUND 26,880 - 632 26,248 2% 122 YOUTH SCHOLARSHIP FUND 3,000 2,702 450 2,550 15% 123 TOURISM PROMOTIONAL FUND/ARTS 33,900 10,474 3,509 30,391 10% 125 REAL ESTATE EXCISE TAX 2 3,610,520 1,169,323 1,165,383 2,445,137 32% 126 REAL ESTATE EXCISE TAX 1 3,401,093 1,079,262 1,245,824 2,155,269 37% 127 GIFTS CATALOG FUND 113,782 40,840 64,883 48,899 57% 130 CEMETERY MAINTENANCE/IMPROVEMT 195,787 146,370 133,042 62,745 68% 136 PARKS TRUST FUND - 4,935 - - 0% 138 SISTER CITY COMMISSION 11,900 6,775 11 11,889 0% 140 BUSINESS IMPROVEMENT DISTRICT 80,510 61,572 46,035 34,475 57% 142 EDMONDS CARES FUND 1,265,100 - 816,165 448,935 65% 211 L.I.D. FUND CONTROL 12,400 - - 12,400 0% 231 2012 LT GO DEBT SERVICE FUND 738,400 53,388 47,291 691,109 6% 332 PARKS CAPITAL CONSTRUCTION FUND 13,013,343 134,932 963,763 12,049,580 7% 421 WATER UTILITY FUND 12,809,352 7,140,372 8,102,729 4,706,623 63% 422 STORM UTILITY FUND 10,831,951 3,596,458 6,252,778 4,579,173 58% 423 SEWER/WWTP UTILITY FUND 32,767,560 8,471,145 14,546,529 18,221,031 44% 424 BOND RESERVE FUND 1,988,130 625,592 616,542 1,371,588 31% 511 EQUIPMENT RENTAL FUND 3,170,398 1,101,569 786,695 2,383,703 25% 512 TECHNOLOGY RENTAL FUND 1,454,784 656,143 807,205 647,579 55% 617 FIREMEN'S PENSION FUND 78,700 118,580 61,772 16,928 78% 140,581,251$ 59,007,427$ 69,494,651$ 71,086,600$ 49% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY 6.2.a Packet Pg. 41 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 3 Page 1 of 3 Title 2020 Amended Budget 9/30/2019 Revenues 9/30/2020 Revenues Amount Remaining % Received TAXES: 1 REAL PERSONAL / PROPERTY TAX 10,737,617$ 5,766,919$ 5,785,298$ 4,952,319$ 54% 2 EMS PROPERTY TAX 4,112,031 2,229,587 2,258,817 1,853,214 55% 3 VOTED PROPERTY TAX 500 243 26 474 5% 4 LOCAL RETAIL SALES/USE TAX 4 8,450,000 6,278,722 5,920,380 2,529,620 70% 5 NATURAL GAS USE TAX 7,600 8,013 5,629 1,971 74% 6 1/10 SALES TAX LOCAL CRIM JUST 760,500 596,288 590,153 170,347 78% 7 ELECTRIC UTILITY TAX 1,684,800 1,315,484 1,316,801 367,999 78% 8 GAS UTILITY TAX 579,600 452,054 510,729 68,871 88% 9 SOLID WASTE UTILITY TAX 348,800 265,244 275,790 73,010 79% 10 WATER UTILITY TAX 1,148,400 888,235 812,013 336,387 71% 11 SEWER UTILITY TAX 896,600 640,061 574,385 322,215 64% 12 STORMWATER UTILITY TAX 471,900 353,189 386,876 85,024 82% 13 T.V. CABLE UTILITY TAX 822,200 600,762 602,599 219,601 73% 14 TELEPHONE UTILITY TAX 823,900 613,426 528,163 295,737 64% 15 PULLTABS TAX 55,200 43,406 37,754 17,446 68% 16 AMUSEMENT GAMES 40 199 449 (409) 1123% 17 LEASEHOLD EXCISE TAX 280,900 212,124 226,105 54,795 80% 31,180,588 20,263,957 19,831,968 11,348,620 64% LICENSES AND PERMITS: 18 FIRE PERMITS-SPECIAL USE 250 185 315 (65) 126% 19 POLICE - FINGERPRINTING 700 495 80 620 11% 20 AMUSEMENTS 6,000 4,675 - 6,000 0% 21 VENDING MACHINE/CONCESSION 50,000 52,492 6,526 43,474 13% 22 FRANCHISE AGREEMENT-COMCAST 682,200 504,843 511,351 170,849 75% 23 FRANCHISE FEE-EDUCATION/GOVERNMENT 41,000 31,102 30,154 10,846 74% 24 FRANCHISE AGREEMENT-VERIZON/FRONTIER 100,600 72,818 56,323 44,277 56% 25 OLYMPIC VIEW WATER DISTRICT FRANCHISE 358,200 258,588 255,690 102,510 71% 26 GENERAL BUSINESS LICENSE 116,300 93,611 170,045 (53,745) 146% 27 DEV SERV PERMIT SURCHARGE 63,700 53,559 50,430 13,270 79% 28 NON-RESIDENT BUS LICENSE 64,800 40,200 - 64,800 0% 29 RIGHT OF WAY FRANCHISE FEE 13,500 15,460 - 13,500 0% 30 BUILDING STRUCTURE PERMITS 675,600 496,005 528,805 146,795 78% 31 ANIMAL LICENSES 24,380 9,323 9,299 15,081 38% 32 STREET AND CURB PERMIT 45,000 34,230 77,312 (32,312) 172% 33 OTR NON-BUS LIC/PERMITS 18,500 16,667 12,928 5,572 70% 2,260,730 1,684,252 1,709,258 551,472 76% INTERGOVERNMENTAL: 34 DOJ 15-0404-0-1-754 - BULLET PROOF VEST 6,000 3,470 2,052 3,949 34% 35 NCHIP GRANT - 14,616 - - 0% 36 WA ASSOC OF SHERIFFS TRAFFIC GRANT - 2,285 - - 0% 37 TARGET ZERO TEAMS GRANT 4,000 1,852 - 4,000 0% 38 DOCKSIE DRILLS GRANT REIMBURSE - 4,138 559 (559) 0% 39 HIGH VISIBILITY ENFORCEMENT 7,100 3,501 1,623 5,477 23% 40 STATE GRANTS - BUDGET ONLY 18,000 - - 18,000 0% 41 PUD PRIVILEDGE TAX 210,500 - 207,989 2,511 99% 42 ARCHIVES AND RECORDS MANAGEMENT - - 8,599 (8,599) 0% 43 STATE GRANT FROM OTHER JUDICIAL AGENCIES - - 140 (140) 0% 44 SCHOOL ZONE - - 825 (825) 0% 45 WA STATE TRAFFIC COMM GRANT - 2,594 - - 0% 46 MVET/SPECIAL DISTRIBUTION 13,070 9,316 9,803 3,267 75% 47 WASHINGTON STATE ARTS COMMISSION - 5,000 - - 0% 48 SHORELINE MASTER PROGRAM DOE - 7,165 - - 0% 49 TRIAL COURT IMPROVEMENT 16,740 12,658 12,114 4,626 72% 50 CRIMINAL JUSTICE-SPECIAL PROGRAMS 45,600 33,546 35,117 10,483 77% 51 MARIJUANA ENFORCEMENT 500 - - 500 0% 52 MARIJUANA EXCISE TAX DISTRIBUTION 48,300 46,665 50,966 (2,666) 106% 53 DUI - CITIES 6,000 4,434 4,448 1,552 74% 54 LIQUOR EXCISE TAX 231,500 167,210 191,593 39,907 83% 55 LIQUOR BOARD PROFITS 338,200 255,686 253,877 84,323 75% 56 MISCELLANEOUS INTERLOCAL REVENUE - 2,500 - - 0% 57 VERDANT INTERLOCAL GRANTS - 2,000 - - 0% 58 POLICE TRAINING CLASSES - 211 - - 0% 59 FIRST RESPONDERS FLEX FUND 1,000 814 4,001 (3,001) 400% 60 DISCOVERY PROGRAMS TECHNOLOGY ACQ.550 - - 550 0% 947,060 579,661 783,705 163,355 83% CITY OF EDMONDS 4 2020 Local Retail Sales/Use Tax revenues are $(358,342) lower than 2019 revenues. Please also see pages pages 18 & 19 . REVENUES - GENERAL FUND 6.2.a Packet Pg. 42 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 4 Page 2 of 3 Title 2020 Amended Budget 9/30/2019 Revenues 9/30/2020 Revenues Amount Remaining % Received CHARGES FOR GOODS AND SERVICES: 1 RECORD/LEGAL INSTRUMENTS 3,000$ 3,259$ 3,682$ (682)$ 123% 2 ATM SURCHARGE FEES 600 573 120 480 20% 3 CREDIT CARD FEES 11,000 11,086 5,107 5,893 46% 4 COURT RECORD SERVICES 300 79 7 293 2% 5 D/M COURT REC SER 300 53 65 235 22% 6 DRE REIMBURSEABLE - - 235 (235) 0% 7 WARRANT PREPARATION FEE 11,000 8,688 2,358 8,642 21% 8 IT TIME PAY FEE 1,000 1,031 589 411 59% 9 MUNIC.-DIST. COURT CURR EXPEN 100 311 66 34 66% 10 SALE MAPS & BOOKS 100 50 9 91 9% 11 CLERKS TIME FOR SALE OF PARKING PERMITS 25,100 - - 25,100 0% 12 BID SUPPLIES REIMBURSEMENT 600 - - 600 0% 13 PHOTOCOPIES 1,000 845 411 589 41% 14 POLICE DISCLOSURE REQUESTS 500 - - 500 0% 15 ENGINEERING FEES AND CHARGES 125,000 173,072 205,765 (80,765) 165% 16 ELECTION CANDIDATE FILING FEES 1,400 - - 1,400 0% 17 SNO-ISLE 85,000 68,892 56,685 28,315 67% 18 PASSPORTS AND NATURALIZATION FEES 21,000 19,140 5,795 15,205 28% 19 POLICE SERVICES SPECIAL EVENTS 30,000 38,074 - 30,000 0% 20 CAMPUS SAFETY-EDM. SCH. DIST.126,800 63,275 36,753 90,047 29% 21 WOODWAY-LAW PROTECTION 195,000 163,600 149,144 45,856 76% 22 MISCELLANEOUS POLICE SERVICES - 2 58 (58) 0% 23 FIRE PROTECTION & EMS FOR DUI - 117 - - 0% 24 FIRE DISTRICT #1 STATION BILLINGS 52,500 43,129 47,791 4,709 91% 25 LEGAL SERVICES 1,050 1,203 1,183 (133) 113% 26 ADULT PROBATION SERVICE CHARGE 45,000 34,485 31,603 13,397 70% 27 BOOKING FEES 3,000 2,065 1,997 1,004 67% 28 FIRE CONSTRUCTION INSPECTION FEES 10,000 13,695 17,682 (7,682) 177% 29 EMERGENCY SERVICE FEES 3,500 4,408 3,147 353 90% 30 EMS TRANSPORT USER FEE 1,007,500 761,350 784,324 223,176 78% 31 FLEX FUEL PAYMENTS FROM STATIONS 2,500 836 1,880 620 75% 32 ANIMAL CONTROL SHELTER 50 100 - 50 0% 33 ZONING/SUBDIVISION FEE 72,600 86,530 60,065 12,535 83% 34 PLAN CHECKING FEES 375,900 435,954 211,993 163,907 56% 35 FIRE PLAN CHECK FEES 4,000 8,145 14,870 (10,870) 372% 36 PLANNING 1% INSPECTION FEE 500 888 - 500 0% 37 S.E.P.A. REVIEW 5,000 3,850 2,220 2,780 44% 38 CRITICAL AREA STUDY 14,000 12,575 12,897 1,103 92% 39 DV COORDINATOR SERVICES - 4,707 - - 0% 40 GYM AND WEIGHTROOM FEES 15,500 8,541 3,083 12,417 20% 41 PROGRAM FEES 5 869,162 721,584 88,869 780,293 10% 42 TAXABLE RECREATION ACTIVITIES 1,300 490 - 1,300 0% 43 WINTER MARKET REGISTRATION FEES 5,000 5,065 4,510 490 90% 44 BIRD FEST REGISTRATION FEES 800 585 - 800 0% 45 INTERFUND REIMBURSEMENT-CONTRACT SVCS 3,290,838 2,133,641 2,216,105 1,074,733 67% 6,418,500 4,835,973 3,971,068 2,447,432 62% CITY OF EDMONDS REVENUES - GENERAL FUND 5 2020 Parks & Recreation Program Revenues are $(632,715) lower than 2019 revenues . 6.2.a Packet Pg. 43 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 5 Page 3 of 3 Title 2020 Amended Budget 9/30/2019 Revenues 9/30/2020 Revenues Amount Remaining % Received FINES AND PENALTIES: 1 PROOF OF VEHICLE INS PENALTY 4,000$ 2,945$ 1,002$ 2,998$ 25% 2 TRAFFIC INFRACTION PENALTIES 241,000 170,462 89,134 151,866 37% 3 NC TRAFFIC INFRACTION 19,000 14,232 10,608 8,392 56% 4 CRT COST FEE CODE LEG ASSESSMENT (LGA)20,000 13,047 7,948 12,052 40% 5 NON-TRAFFIC INFRACTION PENALTIES 1,000 1,371 760 240 76% 6 OTHER INFRACTIONS '04 2,000 1,143 1,088 912 54% 7 PARKING INFRACTION PENALTIES 147,000 112,395 59,603 87,397 41% 8 PARK/INDDISZONE 2,500 2,272 794 1,706 32% 9 DWI PENALTIES 7,000 7,641 6,958 42 99% 10 DUI - DP ACCT 700 355 190 510 27% 11 CRIM CNV FEE DUI 200 52 35 165 17% 12 DUI - DP FEE 1,500 1,614 1,901 (401) 127% 13 OTHER CRIMINAL TRAF MISDEM PEN 140 - - 140 0% 14 CRIMINAL TRAFFIC MISDEMEANOR 8/03 30,000 23,224 17,782 12,218 59% 15 CRIMINAL CONVICTION FEE CT 3,600 2,102 1,849 1,751 51% 16 CRIM CONV FEE CT 1,000 520 455 545 46% 17 OTHER NON-TRAF MISDEMEANOR PEN 100 (2,792) 37 63 37% 18 OTHER NON TRAFFIC MISD. 8/03 13,100 18,780 6,293 6,807 48% 19 COURT DV PENALTY ASSESSMENT 600 296 955 (355) 159% 20 CRIMINAL CONVICTION FEE CN 1,600 723 615 985 38% 21 CRIM CONV FEE CN 500 240 82 418 16% 22 PUBLIC DEFENSE RECOUPMENT 16,000 9,264 6,202 9,798 39% 23 BANK CHARGE FOR CONV. DEFENDANT 14,000 10,702 6,946 7,054 50% 24 COURT COST RECOUPMENT 6,000 4,403 2,921 3,079 49% 25 BUS. LICENSE PERMIT PENALTY 10,100 5,150 - 10,100 0% 26 MISC FINES AND PENALTIES 300 1,208 - 300 0% 542,940 401,348 224,158 318,782 41% MISCELLANEOUS: 27 INVESTMENT INTEREST 399,400 314,896 252,060 147,340 63% 28 INTEREST ON COUNTY TAXES 53,440 20,474 11,507 41,933 22% 29 INTEREST - COURT COLLECTIONS 50,950 6,670 5,746 45,204 11% 30 PARKING - 75 - - 0% 31 SPACE/FACILITIES RENTALS 153,000 127,627 20,404 132,596 13% 32 BRACKET ROOM RENTAL 2,100 1,610 380 1,720 18% 33 LEASES LONG-TERM 205,000 151,156 122,746 82,254 60% 34 DONATION/CONTRIBUTION 22,500 3,473 910 21,590 4% 35 PARKS DONATIONS 3,500 3,050 920 2,580 26% 36 BIRD FEST CONTRIBUTIONS 2,000 1,597 635 1,365 32% 37 POLICE CONTRIBUTIONS FROM PRIV SOURCES 5,000 10,621 100 4,900 2% 38 SALE OF JUNK/SALVAGE 300 68 - 300 0% 39 SALES OF UNCLAIM PROPERTY 3,000 1,764 3,566 (566) 119% 40 CONFISCATED AND FORFEITED PROPERTY 2,000 - - 2,000 0% 41 OTHER JUDGEMENT/SETTLEMENT 2,000 3 1,344 656 67% 42 POLICE JUDGMENTS/RESTITUTION 200 429 238 (38) 119% 43 CASHIERS OVERAGES/SHORTAGES - (71) 16 (16) 0% 44 OTHER MISC REVENUES 5,000 193,535 13,467 (8,467) 269% 45 SMALL OVERPAYMENT 100 48 34 66 34% 46 NSF FEES - PARKS & REC 100 30 30 70 30% 47 NSF FEES - MUNICIPAL COURT 150 112 142 8 95% 48 L&I STAY AT WORK PROGRAM - 10,483 - - 0% 49 FLEX-PLAN SERVICES FORFEITURES - 370 - - 0% 50 NSF FEE - DEVEL SERV DEPT - - 30 (30) 0% 51 US BANK REBATE 8,500 7,490 7,251 1,249 85% 918,240 855,510 441,527 476,713 48% TRANSFERS-IN: 52 INTERFUND TRANSFER FROM 511 1,500,000 - - 1,500,000 0% 53 TRANSFER FROM FUND 127 35,800 13,150 17,900 17,900 50% 1,535,800 13,150 17,900 1,517,900 1% TOTAL GENERAL FUND REVENUE 43,803,858$ 28,633,850$ 26,979,585$ 16,824,273$ 62% CITY OF EDMONDS REVENUES - GENERAL FUND 6.2.a Packet Pg. 44 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 6 Page 1 of 6 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent GENERAL FUND EXPENDITURES (001) 1 SALARIES AND WAGES 17,066,688$ 11,810,723$ 12,375,788$ 4,690,900$ 73% 2 OVERTIME 491,580 589,679 441,861 49,719 90% 3 HOLIDAY BUY BACK 262,020 8,449 5,394 256,626 2% 4 BENEFITS 6,599,678 4,646,856 4,764,385 1,835,293 72% 5 UNIFORMS 90,975 85,261 69,355 21,620 76% 6 SUPPLIES 428,811 357,196 327,558 101,253 76% 7 SMALL EQUIPMENT 161,262 121,904 128,614 32,648 80% 8 PROFESSIONAL SERVICES 15,407,641 9,905,452 9,362,476 6,045,165 61% 9 COMMUNICATIONS 169,795 116,464 105,525 64,270 62% 10 TRAVEL 78,580 55,227 8,652 69,928 11% 11 EXCISE TAXES 6,500 5,303 11,549 (5,049) 178% 12 RENTAL/LEASE 1,825,110 1,379,043 1,356,050 469,060 74% 13 INSURANCE 394,124 436,448 393,746 378 100% 14 UTILITIES 531,525 405,362 370,411 161,114 70% 15 REPAIRS & MAINTENANCE 297,010 443,589 495,737 (198,727) 167% 16 MISCELLANEOUS 526,991 326,609 280,034 246,957 53% 17 INTERGOVERNMENTAL PAYMENTS 75,000 75,000 75,000 - 100% 18 INTERFUND SUBSIDIES 3,266,993 625,579 449,033 2,817,960 14% 19 MACHINERY/EQUIPMENT 57,173 - 9,053 48,120 16% 20 CONSTRUCTION PROJECTS 1,000,000 10,296 - 1,000,000 0% 21 GENERAL OBLIGATION BOND PRINCIPAL 168,850 - - 168,850 0% 22 OTHER INTEREST & DEBT SERVICE COSTS 500 - - 500 0% 23 INTEREST ON LONG-TERM EXTERNAL DEBT 137,250 7,023 69,285 67,965 50% 49,044,056$ 31,411,462$ 31,099,506$ 17,944,550$ 63% LEOFF-MEDICAL INS. RESERVE (009) 24 BENEFITS 206,650$ 122,084$ 108,192$ 98,458$ 52% 25 PENSION AND DISABILITY PAYMENTS 252,990 189,240 74,764 178,226 30% 26 PROFESSIONAL SERVICES 7,000 180 5,793 1,207 83% 27 MISCELLANEOUS 500 455 - 500 0% 467,140$ 311,959$ 188,748$ 278,392$ 40% HISTORIC PRESERVATION GIFT FUND (014) 28 SUPPLIES 100$ -$ -$ 100$ 0% 29 PROFESSIONAL SERVICES 200 - - 200 0% 30 MISCELLANEOUS 5,600 5,533 - 5,600 0% 5,900$ 5,533$ -$ 5,900$ 0% EDMONDS HOMELESSNESS RESPONSE FUND (018) 31 PROFESSIONAL SERVICES 100,000$ 1,862$ -$ 100,000$ 0% 100,000$ 1,862$ -$ 100,000$ 0% EDMONDS OPIOID RESPONSE FUND (019) 32 INTERFUND SUBSIDIES 21,555$ 100,000$ -$ 21,555$ 0% 21,555$ 100,000$ -$ 21,555$ 0% DRUG ENFORCEMENT FUND (104) 33 PROFESSIONAL SERVICES 45,000$ -$ -$ 45,000$ 0% 34 REPAIR/MAINT 800 - - 800 0% 35 MISCELLANEOUS - - 30,332 (30,332) 0% 45,800$ -$ 30,332$ 15,468$ 66% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 6.2.a Packet Pg. 45 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 7 Page 2 of 6 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent STREET FUND (111) 1 SALARIES AND WAGES 723,081$ 432,245$ 483,391$ 239,690$ 67% 2 OVERTIME 18,400 39,193 32,748 (14,348) 178% 3 BENEFITS 309,539 205,261 238,670 70,869 77% 4 UNIFORMS 6,000 3,278 3,781 2,219 63% 5 SUPPLIES 263,000 209,893 135,304 127,696 51% 6 SMALL EQUIPMENT 20,000 2,279 684 19,316 3% 7 PROFESSIONAL SERVICES 27,930 7,501 2,307 25,623 8% 8 COMMUNICATIONS 4,500 5,340 5,570 (1,070) 124% 9 TRAVEL 1,000 - - 1,000 0% 10 RENTAL/LEASE 230,450 202,126 173,799 56,651 75% 11 INSURANCE 145,219 156,514 156,937 (11,718) 108% 12 UTILITIES 280,918 192,291 193,981 86,937 69% 13 REPAIRS & MAINTENANCE 52,000 19,890 49,147 2,853 95% 14 MISCELLANEOUS 13,000 1,662 3,250 9,750 25% 15 MACHINERY/EQUIPMENT 100,000 - 75,658 24,342 76% 16 GENERAL OBLIGATION BOND PRINCIPAL 4,170 - - 4,170 0% 17 INTEREST 510 289 255 255 50% 2,199,717$ 1,477,762$ 1,555,484$ 644,233$ 71% COMBINED STREET CONST/IMPROVE (112) 18 SALARIES AND WAGES -$ -$ 10,567$ (10,567)$ 0% 19 BENEFITS - - 6,613 (6,613) 0% 20 PROFESSIONAL SERVICES 586,130 253,980 143,083 443,047 24% 21 REPAIR & MAINTENANCE 163,028 396,885 320,161 (157,133) 196% 22 MISCELLANEOUS - - 8 (8) 0% 23 INTERFUND SUBSIDIES 40,140 40,318 40,121 19 100% 24 CONSTRUCTION PROJECTS 1,853,975 419,842 305,428 1,548,547 16% 25 INTERGOVERNMENTAL LOANS 72,220 72,201 72,201 19 100% 26 INTEREST 1,970 2,313 1,952 18 99% 2,717,463$ 1,185,539$ 900,136$ 1,817,327$ 33% MUNICIPAL ARTS ACQUIS. FUND (117) 27 SUPPLIES 4,700$ 922$ 114$ 4,586$ 2% 28 SMALL EQUIPMENT 1,700 - 116 1,584 7% 29 PROFESSIONAL SERVICES 228,500 28,896 18,503 209,997 8% 30 TRAVEL 80 6 - 80 0% 31 RENTAL/LEASE 2,000 - - 2,000 0% 32 REPAIRS & MAINTENANCE 300 - - 300 0% 33 MISCELLANEOUS 6,600 3,268 1,466 5,134 22% 243,880$ 33,091$ 20,200$ 223,680$ 8% HOTEL/MOTEL TAX REVENUE FUND (120) 34 PROFESSIONAL SERVICES 92,487$ 57,205$ 36,415$ 56,072$ 39% 35 MISCELLANEOUS 6,763 583 592 6,171 9% 36 INTERFUND SUBSIDIES 4,000 2,000 2,000 2,000 50% 37 MACHINERY/EQUIPMENT 25,000 - - 25,000 0% 128,250$ 59,788$ 39,007$ 89,243$ 30% EMPLOYEE PARKING PERMIT FUND (121) 38 SUPPLIES 1,790$ -$ 632$ 1,158$ 35% 39 PROFESSIONAL SERVICES 25,090 - - 25,090 0% 26,880$ -$ 632$ 26,248$ 2% YOUTH SCHOLARSHIP FUND (122) 40 MISCELLANEOUS 3,000$ 2,702$ 450$ 2,550$ 15% 3,000$ 2,702$ 450$ 2,550$ 15% TOURISM PROMOTIONAL FUND/ARTS (123) 41 PROFESSIONAL SERVICES 33,900$ 8,515$ 3,509$ 30,391$ 10% 42 MISCELLANEOUS - 1,959 - - 0% 33,900$ 10,474$ 3,509$ 30,391$ 10% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.2.a Packet Pg. 46 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 8 Page 3 of 6 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent REAL ESTATE EXCISE TAX 2 (125) 1 SUPPLIES 21,000$ 34,096$ 14,374$ 6,626$ 68% 2 PROFESSIONAL SERVICES 479,831 137,745 263,944 215,887 55% 3 RENTAL/LEASE - 381 - - 0% 4 REPAIRS & MAINTENANCE 176,176 373,501 350,618 (174,442) 199% 5 INTERFUND SUBSIDIES 620 - - 620 0% 6 CONSTRUCTION PROJECTS 2,932,893 623,600 536,447 2,396,446 18% 3,610,520$ 1,169,323$ 1,165,383$ 2,445,137$ 32% REAL ESTATE EXCISE TAX 1 (126) 7 PROFESSIONAL SERVICES 883,267$ 117,218$ 582,937$ 300,330 66% 8 REPAIRS & MAINTENANCE 95,963 376,857 257,722 (161,759) 269% 9 INTERFUND SUBSIDIES 142,736 14,013 12,963 129,774 9% 10 LAND 300,000 - - 300,000 0% 11 CONSTRUCTION PROJECTS 1,951,937 569,494 390,719 1,561,218 20% 12 GENERAL OBLIGATION BONDS 24,220 - - 24,220 0% 13 INTEREST 2,970 1,680 1,484 1,486 50% 3,401,093$ 1,079,262$ 1,245,824$ 2,155,269$ 37% GIFTS CATALOG FUND (127) 14 SUPPLIES 48,882$ 25,259$ 39,033$ 9,849$ 80% 15 SMALL EQUIPMENT - 574 - - 0% 16 PROFESSIONAL SERVICES 6,500 - 600 5,900 9% 17 REPAIRS & MAINTENANCE 22,000 1,858 7,183 14,818 33% 18 MISCELLANEOUS 600 - 168 432 28% 19 INTERFUND SUBSIDIES 35,800 13,150 17,900 17,900 50% 113,782$ 40,840$ 64,883$ 48,899$ 57% CEMETERY MAINTENANCE/IMPROVEMENT (130) 20 SALARIES AND WAGES 97,476$ 69,577$ 68,905$ 28,571$ 71% 21 OVERTIME 3,500 3,101 558 2,942 16% 22 BENEFITS 42,029 31,651 29,697 12,332 71% 23 UNIFORMS 1,000 225 - 1,000 0% 24 SUPPLIES 7,000 3,492 2,417 4,583 35% 25 SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 13,712 14,279 5,721 71% 26 SMALL EQUIPMENT - 1,246 1,184 (1,184) 0% 27 PROFESSIONAL SERVICES 4,200 866 150 4,050 4% 28 COMMUNICATIONS 1,700 1,378 1,261 439 74% 29 TRAVEL 500 - - 500 0% 30 RENTAL/LEASE 8,230 4,695 6,172 2,058 75% 31 UTILITIES 5,652 3,434 3,296 2,356 58% 32 REPAIRS & MAINTENANCE 500 - - 500 0% 33 MISCELLANEOUS 4,000 12,993 5,124 (1,124) 128% 195,787$ 146,370$ 133,042$ 62,745$ 68% PARKS TRUST FUND (136) 34 SMALL EQUIPMENT -$ 4,935$ -$ -$ 0% -$ 4,935$ -$ -$ 0% SISTER CITY COMMISSION (138) 35 SUPPLIES 1,500$ 651$ 11$ 1,489$ 1% 36 TRAVEL 4,500 2,705 - 4,500 0% 37 MISCELLANEOUS 5,900 3,418 - 5,900 0% 11,900$ 6,775$ 11$ 11,889$ 0% BUSINESS IMPROVEMENT DISTRICT FUND (140) 38 SUPPLIES 11,850$ 12,278$ 9,476$ 2,374$ 80% 39 PROFESSIONAL SERVICES 66,035 47,065 34,286 31,749 52% 40 MISCELLANEOUS 2,625 2,229 2,273 352 87% 80,510$ 61,572$ 46,035$ 34,475$ 57% EDMONDS CARES FUND (142) 41 PROFESSIONAL SERVICES 1,265,100$ -$ 816,165$ 448,935$ 65% 1,265,100$ -$ 816,165$ 448,935$ 65% LID FUND CONTROL (211) 42 INTERFUND SUBSIDIES 12,400$ -$ -$ 12,400$ 0% 12,400$ -$ -$ 12,400$ 0% 2012 LTGO DEBT SERVIC FUND (231) 43 GENERAL OBLIGATION BOND 643,810$ -$ -$ 643,810$ 0% 44 INTEREST 94,590 53,388 47,291 47,299 50% 738,400$ 53,388$ 47,291$ 691,109$ 6% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.2.a Packet Pg. 47 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 9 Page 4 of 6 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent PARKS CONSTRUCTION FUND (332) 1 PROFESSIONAL SERVICES 323,349$ 28,439$ 339,616$ (16,267)$ 105% 2 INTERFUND SUBSIDIES 112,920 - - 112,920 0% 3 CONSTRUCTION PROJECTS 12,577,074 106,493 624,147 11,952,927 5% 13,013,343$ 134,932$ 963,763$ 12,049,580$ 7% WATER FUND (421) 4 SALARIES AND WAGES 845,871$ 583,056$ 635,088$ 210,783$ 75% 5 OVERTIME 24,000 18,967 14,042 9,958 59% 6 BENEFITS 363,882 263,139 240,113 123,769 66% 7 UNIFORMS 4,000 3,326 3,374 626 84% 8 SUPPLIES 150,000 48,477 82,698 67,302 55% 9 WATER PURCHASED FOR RESALE 2,170,000 1,437,468 1,457,879 712,121 67% 10 SUPPLIES PURCHASED FOR INVENTORY/RESALE 170,000 100,408 131,727 38,273 77% 11 SMALL EQUIPMENT 11,000 4,856 5,197 5,803 47% 12 PROFESSIONAL SERVICES 1,753,804 639,767 977,347 776,457 56% 13 COMMUNICATIONS 30,000 21,843 21,460 8,540 72% 14 TRAVEL 200 - - 200 0% 15 EXCISE TAXES 1,649,700 1,231,489 1,141,355 508,345 69% 16 RENTAL/LEASE 133,158 114,481 97,622 35,536 73% 17 INSURANCE 52,865 55,096 52,541 324 99% 18 UTILITIES 35,775 19,677 20,283 15,492 57% 19 REPAIRS & MAINTENANCE 75,830 222,638 19,881 55,949 26% 20 MISCELLANEOUS 131,400 88,741 99,971 31,429 76% 21 INTERFUND SUBSIDIES 650,870 206,313 204,067 446,803 31% 22 CONSTRUCTION PROJECTS 3,946,207 1,941,616 2,766,338 1,179,869 70% 23 GENERAL OBLIGATION BONDS 2,800 - - 2,800 0% 24 REVENUE BONDS 370,960 - - 370,960 0% 25 INTERGOVERNMENTAL LOANS 25,840 25,839 25,839 1 100% 26 INTEREST 211,190 113,174 105,907 105,283 50% 12,809,352$ 7,140,372$ 8,102,729$ 4,706,623$ 63% STORM FUND (422) 27 SALARIES AND WAGES 728,080$ 508,721$ 465,837$ 262,243$ 64% 28 OVERTIME 6,000 30,127 10,247 (4,247) 171% 29 BENEFITS 334,154 257,694 214,855 119,299 64% 30 UNIFORMS 6,500 4,964 6,437 63 99% 31 SUPPLIES 46,000 20,183 18,401 27,599 40% 32 SMALL EQUIPMENT 4,000 3,653 1,629 2,371 41% 33 PROFESSIONAL SERVICES 3,047,970 833,220 1,392,995 1,654,975 46% 34 COMMUNICATIONS 3,200 4,060 4,241 (1,041) 133% 35 TRAVEL 4,300 - - 4,300 0% 36 EXCISE TAXES 470,100 410,295 448,637 21,463 95% 37 RENTAL/LEASE 270,830 182,980 203,197 67,633 75% 38 INSURANCE 118,263 127,548 116,576 1,687 99% 39 UTILITES 11,025 8,572 8,975 2,050 81% 40 REPAIR & MAINTENANCE 116,183 11,715 15,103 101,080 13% 41 MISCELLANEOUS 158,100 118,077 117,342 40,758 74% 42 INTERFUND SUBSIDIES 282,550 81,819 78,897 203,653 28% 43 CONSTRUCTION PROJECTS 4,758,296 897,798 3,035,064 1,723,232 64% 44 GENERAL OBLIGATION BONDS 102,030 - - 102,030 0% 45 REVENUE BONDS 181,210 - - 181,210 0% 46 INTERGOVERNMENTAL LOANS 60,760 32,063 53,576 7,184 88% 47 INTEREST 122,400 62,969 60,769 61,631 50% 10,831,951$ 3,596,458$ 6,252,778$ 4,579,173$ 58% EXPENDITURES BY FUND - DETAIL CITY OF EDMONDS 6.2.a Packet Pg. 48 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 10 Page 5 of 6 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent SEWER FUND (423) 1 SALARIES AND WAGES 1,953,719$ 1,329,064$ 1,416,668$ 537,051$ 73% 2 OVERTIME 95,000 71,367 75,731 19,269 80% 3 BENEFITS 854,294 580,897 610,307 243,987 71% 4 UNIFORMS 9,500 7,023 7,474 2,026 79% 5 SUPPLIES 421,000 232,648 276,687 144,313 66% 6 FUEL CONSUMED 60,000 30,834 14,928 45,072 25% 7 SUPPLIES PURCHASED FOR INV OR RESALE 4,000 - - 4,000 0% 8 SMALL EQUIPMENT 35,000 18,572 36,680 (1,680) 105% 9 PROFESSIONAL SERVICES 2,286,406 877,061 2,759,995 (473,589) 121% 10 COMMUNICATIONS 43,000 32,226 30,290 12,710 70% 11 TRAVEL 5,000 1,038 - 5,000 0% 12 EXCISE TAXES 978,000 806,192 716,462 261,538 73% 13 RENTAL/LEASE 311,966 258,336 243,714 68,252 78% 14 INSURANCE 182,121 186,110 174,140 7,981 96% 15 UTILITIES 1,540,685 754,978 697,646 843,039 45% 16 REPAIR & MAINTENANCE 745,630 310,271 150,052 595,578 20% 17 MISCELLANEOUS 127,650 66,062 61,964 65,686 49% 18 INTERFUND SUBSIDIES 7,197,114 603,173 2,584,681 4,612,433 36% 19 MACHINERY/EQUIPMENT - 33,647 83,575 (83,575) 0% 20 CONSTRUCTION PROJECTS 15,438,495 2,053,589 4,411,390 11,027,105 29% 21 GENERAL OBLIGATION BONDS 154,660 - - 154,660 0% 22 REVENUE BONDS 82,840 - - 82,840 0% 23 INTERGOVERNMENTAL LOANS 173,210 172,528 158,325 14,885 91% 24 INTEREST 68,270 40,516 33,421 34,849 49% 25 OTHER INTEREST & DEBT SERVICE COSTS - 5,015 2,399 (2,399) 0% 32,767,560$ 8,471,145$ 14,546,529$ 18,221,031$ 44% BOND RESERVE FUND (424) 26 REVENUE BONDS 755,020$ -$ -$ 755,020$ 0% 27 INTEREST 1,233,110 625,592 616,542 616,568 50% 1,988,130$ 625,592$ 616,542$ 1,371,588$ 31% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.2.a Packet Pg. 49 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 11 Page 6 of 6 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent EQUIPMENT RENTAL FUND (511) 1 SALARIES AND WAGES 266,952$ 195,163$ 201,881$ 65,071$ 76% 2 OVERTIME 2,000 8,081 824 1,176 41% 3 BENEFITS 112,598 84,072 83,912 28,686 75% 4 UNIFORMS 1,000 1,203 1,050 (50) 105% 5 SUPPLIES 130,000 81,129 54,905 75,095 42% 6 FUEL CONSUMED 1,000 - - 1,000 0% 7 SUPPLIES PURCHASED FOR INVENTORY/RESALE 243,000 122,870 89,058 153,942 37% 8 SMALL EQUIPMENT 58,000 2,002 1,140 56,860 2% 9 PROFESSIONAL SERVICES 46,750 3,729 3,974 42,776 9% 10 COMMUNICATIONS 3,000 1,722 1,672 1,328 56% 11 TRAVEL 1,000 255 - 1,000 0% 12 RENTAL/LEASE 12,750 10,275 9,240 3,510 72% 13 INSURANCE 27,848 30,167 40,270 (12,422) 145% 14 UTILITIES 14,500 10,945 11,359 3,141 78% 15 REPAIRS & MAINTENANCE 60,000 25,005 34,756 25,244 58% 16 MISCELLANEOUS 12,000 9,181 8,359 3,641 70% 17 INTERGOVERNMENTAL SERVICES 1,500,000 - - 1,500,000 0% 18 MACHINERY/EQUIPMENT 678,000 515,770 244,293 433,707 36% 3,170,398$ 1,101,569$ 786,695$ 2,383,703$ 25% TECHNOLOGY RENTAL FUND (512) 19 SALARIES AND WAGES 369,264$ 224,945$ 215,189$ 154,075$ 58% 20 OVERTIME 2,000 60 - 2,000 0% 21 BENEFITS 124,590 76,241 72,421 52,169 58% 22 SUPPLIES 5,000 3,436 7,500 (2,500) 150% 23 SMALL EQUIPMENT 137,700 36,892 94,263 43,437 68% 24 PROFESSIONAL SERVICES 309,810 9,996 68,799 241,011 22% 25 COMMUNICATIONS 58,770 42,160 48,743 10,027 83% 26 TRAVEL 1,500 359 207 1,293 14% 27 RENTAL/LEASE 7,490 6,250 6,149 1,341 82% 28 REPAIRS & MAINTENANCE 367,660 195,000 282,519 85,141 77% 29 MISCELLANEOUS 5,000 3,232 11,415 (6,415) 228% 30 MACHINERY/EQUIPMENT 66,000 57,571 - 66,000 0% 1,454,784$ 656,143$ 807,205$ 647,579$ 55% FIREMEN'S PENSION FUND (617) 31 BENEFITS 23,000$ 15,072$ 14,405$ 8,595$ 63% 32 PENSION AND DISABILITY PAYMENTS 54,500 103,508 46,359 8,141 85% 33 PROFESSIONAL SERVICES 1,200 - 1,007 193 84% 78,700$ 118,580$ 61,772$ 16,928$ 78% TOTAL EXPENDITURE ALL FUNDS 140,581,251$ 59,007,427$ 69,494,651$ 71,086,600$ 49% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 6.2.a Packet Pg. 50 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 12 Page 1 of 1 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent CITY COUNCIL 418,912$ 316,066$ 239,066$ 179,846$ 57% OFFICE OF MAYOR 306,685 221,509 249,862 56,823 81% HUMAN RESOURCES 740,691 403,027 476,486 264,205 64% MUNICIPAL COURT 1,138,771 730,275 775,370 363,401 68% CITY CLERK 726,962 527,401 554,592 172,370 76% FINANCE 1,289,583 958,793 1,050,712 238,871 81% CITY ATTORNEY 912,540 656,534 646,093 266,447 71% NON-DEPARTMENTAL 15,322,110 9,284,942 8,970,365 6,351,745 59% POLICE SERVICES 11,951,730 8,594,346 8,693,795 3,257,935 73% COMMUNITY SERVICES/ECONOMIC DEV.761,493 424,210 408,834 352,659 54% DEVELOPMENT SERVICES 3,582,847 2,059,466 2,083,333 1,499,514 58% PARKS & RECREATION 4,594,969 3,147,119 2,706,435 1,888,534 59% PUBLIC WORKS ADMINISTRATION 3,538,610 2,350,773 2,368,826 1,169,784 67% FACILITIES MAINTENANCE 3,758,153 1,737,001 1,875,737 1,882,416 50% 49,044,056$ 31,411,462$ 31,099,506$ 17,944,550$ 63% Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent WATER UTILITY FUND 12,809,352$ 7,140,372$ 8,102,729$ 4,706,623$ 63% STORM UTILITY FUND 10,831,951 3,596,458 6,252,778 4,579,173 58% SEWER/WWTP UTILITY FUND 32,767,560 8,471,145 14,546,529 18,221,031 44% BOND RESERVE FUND 1,988,130 625,592 616,542 1,371,588 31% 58,396,993$ 19,833,566$ 29,518,578$ 28,878,415$ 51% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY EXPENDITURES - UTILITY- BY FUND IN SUMMARY CITY OF EDMONDS CITY OF EDMONDS 6.2.a Packet Pg. 51 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 13 Page 1 of 4 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent CITY COUNCIL SALARIES 191,224$ 134,414$ 142,751$ 48,473$ 75% OVERTIME 1,000 - - 1,000 0% BENEFITS 95,736 73,110 73,981 21,755 77% SUPPLIES 2,500 1,642 1,544 956 62% SMALL EQUIPMENT 1,000 342 137 863 14% PROFESSIONAL SERVICES 62,160 79,552 3,977 58,183 6% COMMUNICATIONS 5,000 4,894 5,999 (999) 120% TRAVEL 17,500 2,589 587 16,913 3% RENTAL/LEASE 12,292 9,061 9,266 3,026 75% REPAIRS/MAINTENANCE 500 121 645 (145) 129% MISCELLANEOUS 30,000 10,341 180 29,820 1% 418,912$ 316,066$ 239,066$ 179,846$ 57% OFFICE OF MAYOR SALARIES 222,432$ 164,090$ 167,820$ 54,612$ 75% BENEFITS 54,043 40,066 63,440 (9,397) 117% SUPPLIES 1,500 556 713 787 48% SMALL EQUIPMENT - - 4,199 (4,199) 0% PROFESSIONAL SERVICES 3,000 2,211 512 2,488 17% COMMUNICATION 1,400 827 920 480 66% TRAVEL 3,000 2,603 166 2,834 6% RENTAL/LEASE 16,860 9,381 11,880 4,980 70% MISCELLANEOUS 4,450 1,775 213 4,237 5% 306,685$ 221,509$ 249,862$ 56,823$ 81% HUMAN RESOURCES SALARIES 356,658$ 238,491$ 266,862$ 89,796$ 75% OVERTIME - 197 3,079 (3,079) 0% BENEFITS 142,458 77,803 107,586 34,872 76% SUPPLIES 18,556 3,355 3,490 15,066 19% SMALL EQUIPMENT 300 2,762 893 (593) 298% PROFESSIONAL SERVICES 136,471 36,036 41,809 94,662 31% COMMUNICATIONS 1,550 938 937 613 60% TRAVEL 1,000 668 500 500 50% RENTAL/LEASE 31,921 18,402 22,921 9,000 72% REPAIR/MAINTENANCE 8,380 7,571 7,832 548 93% MISCELLANEOUS 43,397 16,804 20,576 22,821 47% 740,691$ 403,027$ 476,486$ 264,205$ 64% MUNICIPAL COURT SALARIES 647,030$ 438,764$ 471,516$ 175,514$ 73% OVERTIME 800 1,219 1,925 (1,125) 241% BENEFITS 223,319 155,085 175,867 47,452 79% SUPPLIES 10,600 4,620 4,994 5,606 47% SMALL EQUIPMENT 1,000 5,155 7,074 (6,074) 707% PROFESSIONAL SERVICES 124,925 54,205 46,811 78,114 37% COMMUNICATIONS 3,550 2,409 1,622 1,928 46% TRAVEL 6,500 2,233 37 6,463 1% RENTAL/LEASE 67,947 48,154 50,745 17,202 75% REPAIR/MAINTENANCE 4,880 277 1,601 3,279 33% MISCELLANEOUS 25,100 18,154 13,178 11,922 53% MACHINERY/EQUIPMENT 23,120 - - 23,120 0% 1,138,771$ 730,275$ 775,370$ 363,401$ 68% EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL CITY OF EDMONDS 6.2.a Packet Pg. 52 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 14 Page 2 of 4 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent CITY CLERK SALARIES AND WAGES 376,214$ 269,287$ 303,305$ 72,909$ 81% BENEFITS 156,718 121,304 122,903 33,815 78% SUPPLIES 10,240 2,080 3,140 7,100 31% SMALL EQUIPMENT - 4,024 1,003 (1,003) 0% PROFESSIONAL SERVICES 37,410 20,044 19,893 17,517 53% COMMUNICATIONS 40,000 24,920 13,037 26,963 33% TRAVEL 2,000 465 6 1,994 0% RENTAL/LEASE 63,850 35,705 38,633 25,217 61% REPAIRS & MAINTENANCE 32,530 41,163 47,700 (15,170) 147% MISCELLANEOUS 8,000 8,408 4,973 3,027 62% 726,962$ 527,401$ 554,592$ 172,370$ 76% FINANCE SALARIES 870,882$ 639,498$ 750,844$ 120,038$ 86% OVERTIME 4,500 - - 4,500 0% BENEFITS 289,923 220,705 202,703 87,220 70% SUPPLIES 7,350 4,694 3,287 4,063 45% SMALL EQUIPMENT 2,650 579 - 2,650 0% PROFESSIONAL SERVICES 9,300 388 1,501 7,799 16% COMMUNICATIONS 2,000 1,008 568 1,432 28% TRAVEL 3,100 2,055 - 3,100 0% RENTAL/LEASE 50,048 37,237 43,940 6,108 88% REPAIR/MAINTENANCE 41,480 42,499 43,963 (2,483) 106% MISCELLANEOUS 8,350 10,128 3,906 4,444 47% 1,289,583$ 958,793$ 1,050,712$ 238,871$ 81% CITY ATTORNEY PROFESSIONAL SERVICES 912,540$ 656,534$ 646,093$ 266,447$ 71% 912,540$ 656,534$ 646,093$ 266,447$ 71% NON-DEPARTMENTAL SALARIES 101,750$ -$ -$ 101,750$ 0% BENEFITS - UNEMPLOYMENT 50,000 28,264 1,254 48,746 3% SUPPLIES 5,000 3,463 3,867 1,133 77% PROFESSIONAL SERVICES 11,009,120 8,026,054 7,853,921 3,155,199 71% EXCISE TAXES 6,500 5,303 11,549 (5,049) 178% RENTAL/LEASE 15,249 9,380 11,863 3,386 78% INSURANCE 394,124 436,448 393,746 378 100% MISCELLANEOUS 91,774 68,429 100,847 (9,073) 110% CONTRIBUTION TO ECA 75,000 75,000 75,000 - 100% INTERFUND SUBSIDIES 3,266,993 625,579 449,033 2,817,960 14% GENERAL OBLIGATION BOND 168,850 - - 168,850 0% INTEREST ON LONG-TERM DEBT 137,250 7,023 69,285 67,965 50% FISCAL AGENT FEES 500 - - 500 0% 15,322,110$ 9,284,942$ 8,970,365$ 6,351,745$ 59% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 6.2.a Packet Pg. 53 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 15 Page 3 of 4 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent POLICE SERVICES SALARIES 6,968,887$ 4,882,489$ 5,183,937$ 1,784,950$ 74% OVERTIME 461,280 549,575 413,096 48,184 90% HOLIDAY BUYBACK 262,020 8,449 5,394 256,626 2% BENEFITS 2,769,042 1,953,550 2,076,391 692,652 75% UNIFORMS 80,750 75,548 51,917 28,833 64% SUPPLIES 90,500 74,491 61,401 29,099 68% SMALL EQUIPMENT 127,739 98,967 98,409 29,330 77% PROFESSIONAL SERVICES 224,548 158,386 123,971 100,577 55% COMMUNICATIONS 36,000 31,757 29,974 6,026 83% TRAVEL 29,310 29,990 5,925 23,385 20% RENTAL/LEASE 826,124 686,770 615,051 211,073 74% REPAIR/MAINTENANCE 15,180 6,795 4,901 10,279 32% MISCELLANEOUS 60,350 37,578 23,427 36,923 39% 11,951,730$ 8,594,346$ 8,693,795$ 3,257,935$ 73% COMMUNITY SERVICES/ECON DEV. SALARIES 357,423$ 196,398$ 240,495$ 116,928$ 67% BENEFITS 114,637 61,481 69,485 45,152 61% SUPPLIES 7,475 6,280 6,826 649 91% SMALL EQUIPMENT 4,173 - 3,321 852 80% PROFESSIONAL SERVICES 214,400 146,304 73,590 140,810 34% COMMUNICATIONS 2,975 1,109 1,381 1,594 46% TRAVEL 2,000 - 1,020 980 51% RENTAL/LEASE 13,410 8,568 8,837 4,573 66% REPAIR/MAINTENANCE 10,500 - - 10,500 0% MISCELLANEOUS 9,500 4,070 3,879 5,621 41% MACHINERY/EQUIPMENT 25,000 - - 25,000 0% 761,493$ 424,210$ 408,834$ 352,659$ 54% DEVELOPMENT SERVICES/PLANNING SALARIES 1,760,943$ 1,222,159$ 1,281,898$ 479,045$ 73% OVERTIME 1,300 7,342 13,366 (12,066) 1028% BENEFITS 658,292 471,103 466,569 191,723 71% UNIFORMS 500 - - 500 0% SUPPLIES 17,100 7,916 5,505 11,595 32% SMALL EQUIPMENT 7,300 2,663 2,189 5,111 30% PROFESSIONAL SERVICES 886,518 198,998 143,599 742,919 16% COMMUNICATIONS 9,000 7,012 7,598 1,402 84% TRAVEL 6,800 8,199 228 6,572 3% RENTAL/LEASE 170,234 106,700 127,255 42,979 75% REPAIRS & MAINTENANCE 6,800 596 - 6,800 0% MISCELLANEOUS 58,060 26,779 35,126 22,934 60% 3,582,847$ 2,059,466$ 2,083,333$ 1,499,514$ 58% ENGINEERING SALARIES 1,772,804$ 1,290,870$ 1,304,246$ 468,558$ 74% OVERTIME 5,000 5,235 2,668 2,332 53% BENEFITS 701,327 525,048 526,455 174,872 75% UNIFORMS 450 - 256 194 57% SUPPLIES - 32 - - 0% SMALL EQUIPMENT 2,200 - 868 1,332 39% PROFESSIONAL SERVICES 188,840 1,961 1,530 187,310 1% COMMUNICATIONS 19,600 12,031 11,140 8,460 57% TRAVEL 600 585 134 466 22% RENTAL/LEASE 134,995 90,915 99,145 35,850 73% REPAIR/MAINTENANCE 2,600 - 769 1,831 30% MISCELLANEOUS 80,000 48,985 39,449 40,551 49% 2,908,416$ 1,975,662$ 1,986,661$ 921,755$ 68% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 6.2.a Packet Pg. 54 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 16 Page 4 of 4 Title 2020 Amended Budget 9/30/2019 Expenditures 9/30/2020 Expenditures Amount Remaining % Spent PARKS & RECREATION SALARIES 2,272,394$ 1,544,356$ 1,451,347$ 821,047$ 64% OVERTIME 10,000 19,807 3,177 6,823 32% BENEFITS 864,290 588,695 547,411 316,879 63% UNIFORMS 6,275 5,305 3,351 2,924 53% SUPPLIES 137,390 117,876 117,123 20,267 85% SMALL EQUIPMENT 10,900 2,639 5,052 5,848 46% PROFESSIONAL SERVICES 620,765 369,903 167,037 453,728 27% COMMUNICATIONS 31,370 13,865 14,450 16,920 46% TRAVEL 5,270 4,407 50 5,220 1% RENTAL/LEASE 268,945 208,530 204,952 63,993 76% PUBLIC UTILITY 230,507 167,417 135,321 95,186 59% REPAIR/MAINTENANCE 29,700 22,555 16,593 13,107 56% MISCELLANEOUS 98,110 71,468 31,519 66,591 32% MACHINERY/EQUIPMENT 9,053 - 9,053 0 100% CONSTRUCTION PROJECTS - 10,296 - - 0% 4,594,969$ 3,147,119$ 2,706,435$ 1,888,534$ 59% PUBLIC WORKS ADMINISTRATION SALARIES 380,790$ 218,668$ 223,533$ 157,257$ 59% OVERTIME 200 339 - 200 0% BENEFITS 131,041 78,054 79,052 51,989 60% SUPPLIES 8,600 3,427 3,348 5,252 39% SMALL EQUIPMENT 1,000 2,115 264 736 26% PROFESSIONAL SERVICES 200 85 117 83 59% COMMUNICATIONS 1,350 543 526 824 39% TRAVEL 500 1,427 - 500 0% RENTAL/LEASE 97,295 67,463 72,005 25,290 74% PUBLIC UTILITY 3,318 2,256 2,362 956 71% REPAIR/MAINTENANCE 1,000 - - 1,000 0% MISCELLANEOUS 4,900 735 959 3,941 20% 630,194$ 375,111$ 382,165$ 248,029$ 61% FACILITIES MAINTENANCE SALARIES 787,257 571,238 587,233 200,024 75% OVERTIME 7,500 5,965 4,549 2,951 61% BENEFITS 348,852 252,588 251,288 97,564 72% UNIFORMS 3,000 4,408 13,830 (10,830) 461% SUPPLIES 112,000 126,763 112,321 (321) 100% SMALL EQUIPMENT 3,000 2,658 5,207 (2,207) 174% PROFESSIONAL SERVICES 977,444 154,792 238,114 739,330 24% COMMUNICATIONS 16,000 15,152 17,373 (1,373) 109% TRAVEL 1,000 6 - 1,000 0% RENTAL/LEASE 55,940 42,777 39,558 16,383 71% PUBLIC UTILITY 297,700 235,689 232,728 64,972 78% REPAIR/MAINTENANCE 143,460 322,011 371,734 (228,274) 259% MISCELLANEOUS 5,000 2,954 1,802 3,198 36% CONSTRUCTION PROJECTS 1,000,000 - - 1,000,000 0% 3,758,153$ 1,737,001$ 1,875,737$ 1,882,416$ 50% TOTAL GENERAL FUND EXPENDITURES 49,044,056$ 31,411,462$ 31,099,506$ 17,944,550$ 63% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL 6.2.a Packet Pg. 55 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 17 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,268,581$ 2,268,581$ 2,376,947$ 4.78% February 4,691,156 2,422,575 4,730,574 0.84% March 7,266,925 2,575,769 7,100,593 -2.29% April 10,693,016 3,426,091 9,435,773 -11.76% May 19,106,833 8,413,817 17,528,670 -8.26% June 21,647,958 2,541,125 19,628,003 -9.33% July 23,877,416 2,229,458 22,424,193 -6.09% August 26,676,562 2,799,147 24,769,057 -7.15% September 28,994,637 2,318,075 26,979,585 -6.95% October 32,807,785 3,813,148 30,527,729 -6.95% November 41,358,293 8,550,508 38,483,998 -6.95% December 43,803,858 2,445,565 40,759,603 -6.95% Real Estate Excise Tax 1 & 2 Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 193,769$ 193,769$ 323,203$ 66.80% February 345,606 151,837 496,485 43.66% March 547,140 201,534 685,999 25.38% April 740,550 193,410 857,110 15.74% May 973,673 233,123 998,087 2.51% June 1,219,609 245,935 1,240,599 1.72% July 1,532,815 313,206 1,463,854 -4.50% August 1,804,669 271,854 1,739,374 -3.62% September 2,081,138 276,470 2,115,408 1.65% October 2,301,037 219,898 2,338,928 1.65% November 2,520,239 219,202 2,561,740 1.65% December 2,700,000 179,761 2,744,461 1.65% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Revenue Summary-General Fund 2020 City of Edmonds, WA Monthly Revenue Summary-Real Estate Excise Tax 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Real Estate Excise Tax 1 & 2 Current Year Budget Prior Year 6.2.a Packet Pg. 56 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 18 SALES TAX SUMMARY Wholesale Trade , $205,448 Communications , $177,961 Clothing and Accessories , $177,006 Accommodation , $21,870 Construction Trade , $898,085 Health & Personal Care, $183,613 Automotive Repair, $134,602 Amusement & Recreation , $37,322 Business Services , $613,692 Gasoline , $27,561 Retail Food Stores , $242,995 Retail Automotive, $1,314,938 Manufacturing , $72,357 Eating & Drinking , $619,246 Others , $93,185 Misc Retail, $1,100,499 Sales Tax Analysis By Category Current Period: September 2020 Year-to -Date Total $5,290,380 $5,840,764 $6,741,838 $6,905,122 $7,395,114 $8,406,296 $8,452,715 $5,920,380 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 2014 2015 2016 2017 2018 2019 YTD 2020 Annual Sales Tax Revenue 6.2.a Packet Pg. 57 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 19 Sales and Use Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 634,902$ 634,902$ 692,248$ 9.03% February 1,436,667 801,765 1,539,597 7.16% March 2,031,860 595,193 2,187,876 7.68% April 2,597,573 565,713 2,691,601 3.62% May 3,324,621 727,048 3,191,797 -4.00% June 3,990,697 666,076 3,761,924 -5.73% July 4,697,452 706,756 4,450,258 -5.26% August 5,482,731 785,279 5,184,289 -5.44% September 6,213,489 730,757 5,920,380 -4.72% October 6,961,050 747,562 6,632,677 -4.72% November 7,750,015 788,965 7,384,424 -4.72% December 8,450,000 699,985 8,051,389 -4.72% Gas Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 81,408$ 81,408$ 82,496$ 1.34% February 168,408 87,000 177,747 5.55% March 245,012 76,604 260,308 6.24% April 308,737 63,725 337,848 9.43% May 358,094 49,357 395,193 10.36% June 392,813 34,720 430,775 9.66% July 419,421 26,607 463,305 10.46% August 441,879 22,458 489,325 10.74% September 462,623 20,744 510,729 10.40% October 486,497 23,874 537,085 10.40% November 524,782 38,285 579,351 10.40% December 579,600 54,818 639,870 10.40% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Revenue Summary-Sales and Use Tax 2020 City of Edmonds, WA Monthly Revenue Summary-Gas Utility Tax 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Sales and Use Tax Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Gas Utility Tax Current Year Budget Prior Year 6.2.a Packet Pg. 58 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 20 Telephone Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 79,271$ 79,271$ 70,129$ -11.53% February 154,920 75,649 134,128 -13.42% March 224,811 69,891 191,257 -14.93% April 298,919 74,108 254,236 -14.95% May 365,795 66,876 309,632 -15.35% June 433,375 67,580 361,422 -16.60% July 497,866 64,491 424,830 -14.67% August 563,527 65,661 479,371 -14.93% September 631,163 67,636 528,163 -16.32% October 697,753 66,590 583,886 -16.32% November 761,530 63,777 637,255 -16.32% December 823,900 62,370 689,447 -16.32% Electric Utility Tax Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 176,332$ 176,332$ 179,486$ 1.79% February 369,755 193,422 371,370 0.44% March 530,960 161,206 535,467 0.85% April 710,778 179,818 710,200 -0.08% May 852,710 141,933 854,417 0.20% June 974,520 121,810 970,402 -0.42% July 1,088,754 114,233 1,091,103 0.22% August 1,199,457 110,703 1,214,761 1.28% September 1,311,314 111,857 1,316,801 0.42% October 1,428,233 116,919 1,434,208 0.42% November 1,552,157 123,924 1,558,651 0.42% December 1,684,800 132,643 1,691,849 0.42% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Revenue Summary-Telephone Utility Tax 2020 City of Edmonds, WA Monthly Revenue Summary-Electric Utility Tax 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Telephone Utility Tax Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 1,600,000 1,800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Electric Utility Tax Current Year Budget Prior Year 6.2.a Packet Pg. 59 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 21 Meter Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 804,719$ 804,719$ 737,298$ -8.38% February 1,363,439 558,720 1,256,012 -7.88% March 2,170,455 807,015 2,048,593 -5.61% April 2,696,703 526,248 2,538,466 -5.87% May 3,481,516 784,813 3,275,201 -5.93% June 4,099,586 618,070 3,855,044 -5.97% July 5,087,366 987,780 4,682,817 -7.95% August 5,941,343 853,977 5,382,918 -9.40% September 7,092,152 1,150,809 6,403,521 -9.71% October 7,892,798 800,646 7,126,426 -9.71% November 8,818,044 925,246 7,961,833 -9.71% December 9,384,958 566,914 8,473,701 -9.71% Storm Water Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 355,919$ 355,919$ 348,012$ 1.79% February 1,125,592 769,673 1,101,727 0.44% March 1,480,771 355,179 1,449,754 0.85% April 1,795,425 314,654 1,758,968 -0.08% May 2,150,929 355,505 2,107,634 0.20% June 2,466,536 315,606 2,417,745 -0.42% July 2,822,237 355,701 2,766,634 -1.97% August 3,592,736 770,499 3,521,551 -1.98% September 3,947,537 354,801 3,869,253 -1.98% October 4,262,734 315,197 4,178,200 -1.98% November 4,618,388 355,654 4,526,801 -1.98% December 4,921,433 303,045 4,823,836 -1.98% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Revenue Summary-Meter Water Sales 2020 City of Edmonds, WA Monthly Revenue Summary-Storm Water Sales 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Meter Water Sales Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Storm Water Sales Current Year Budget Prior Year 6.2.a Packet Pg. 60 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 22 Unmeter Sewer Sales Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 843,972$ 843,972$ 792,168$ -6.14% February 1,528,418 684,445 1,457,427 -4.64% March 2,368,523 840,105 2,253,756 -4.85% April 3,057,434 688,911 2,905,227 -4.98% May 3,904,796 847,362 3,666,165 -6.11% June 4,601,743 696,947 4,301,071 -6.53% July 5,475,901 874,158 5,076,023 -7.30% August 6,170,772 694,871 5,723,561 -7.25% September 7,057,714 886,942 6,520,644 -7.61% October 7,759,947 702,233 7,169,440 -7.61% November 8,620,364 860,417 7,964,381 -7.61% December 9,307,969 687,605 8,599,662 -7.61% City of Edmonds, WA Monthly Revenue Summary-Unmeter Sewer Sales 2020 *The monthly budget forecast columns are based on a five-year average. 0 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Unmeter Sewer Sales Current Year Budget Prior Year 6.2.a Packet Pg. 61 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 23 General Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 5,642,749$ 5,642,749$ 3,641,481$ -35.47% February 8,910,266 3,267,517 7,564,087 -15.11% March 12,507,763 3,597,497 10,796,906 -13.68% April 16,723,319 4,215,556 13,318,642 -20.36% May 19,875,327 3,152,008 17,123,820 -13.84% June 24,725,220 4,849,893 21,049,664 -14.87% July 28,663,754 3,938,534 24,352,711 -15.04% August 32,968,461 4,304,707 27,602,216 -16.28% September 36,464,588 3,496,127 31,099,506 -14.71% October 40,092,243 3,627,655 34,193,420 -14.71% November 44,563,572 4,471,329 38,006,876 -14.71% December 49,044,056 4,480,484 41,828,141 -14.71% Non-Departmental Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 2,923,229$ 2,923,229$ 1,280,852$ -56.18% February 3,405,897 482,668 2,717,261 -20.22% March 4,567,146 1,161,249 3,569,389 -21.85% April 6,398,890 1,831,744 3,731,670 -41.68% May 6,709,824 310,934 5,129,301 -23.56% June 8,510,257 1,800,433 6,488,886 -23.75% July 9,528,179 1,017,922 7,237,544 -24.04% August 10,974,933 1,446,754 8,074,263 -26.43% September 11,879,864 904,931 8,970,365 -24.49% October 12,546,369 666,505 9,473,637 -24.49% November 14,100,020 1,553,651 10,646,783 -24.49% December 15,322,110 1,222,090 11,569,571 -24.49% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-General Fund 2020 City of Edmonds, WA Monthly Expenditure Report-Non-Departmental 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC General Fund Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 14,000,000 16,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Non-Departmental Current Year Budget Prior Year 6.2.a Packet Pg. 62 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 24 City Council Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 26,361$ 26,361$ 23,825$ -9.62% February 54,130 27,769 55,625 2.76% March 88,475 34,345 81,971 -7.35% April 119,273 30,799 106,847 -10.42% May 158,791 39,518 133,074 -16.20% June 205,911 47,121 160,080 -22.26% July 239,007 33,095 186,441 -21.99% August 285,476 46,469 212,640 -25.51% September 323,555 38,079 239,066 -26.11% October 346,924 23,369 256,333 -26.11% November 382,373 35,449 282,525 -26.11% December 418,912 36,539 309,523 -26.11% Office of Mayor Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 25,001$ 25,001$ 28,750$ 15.00% February 50,898 25,897 60,151 18.18% March 76,062 25,164 87,486 15.02% April 101,769 25,706 114,642 12.65% May 126,945 25,177 142,030 11.88% June 151,749 24,804 169,276 11.55% July 177,563 25,814 196,288 10.55% August 203,939 26,376 222,950 9.32% September 229,480 25,541 249,862 8.88% October 254,419 24,939 277,016 8.88% November 279,429 25,010 304,247 8.88% December 306,685 27,256 333,924 8.88% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-City Council 2020 City of Edmonds, WA Monthly Expenditure Report-Office of Mayor 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 450,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Council Current Year Budget Prior Year 0.00 50,000.00 100,000.00 150,000.00 200,000.00 250,000.00 300,000.00 350,000.00 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Office of Mayor Current Year Budget Prior Year 6.2.a Packet Pg. 63 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 25 Human Resources Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 59,451$ 59,451$ 68,346$ 14.96% February 117,267 57,816 134,278 14.51% March 178,196 60,929 184,385 3.47% April 229,767 51,571 233,118 1.46% May 284,932 55,165 283,462 -0.52% June 355,895 70,963 335,262 -5.80% July 411,216 55,322 378,306 -8.00% August 469,554 58,338 423,682 -9.77% September 531,309 61,755 476,486 -10.32% October 590,790 59,481 529,829 -10.32% November 649,771 58,981 582,724 -10.32% December 740,691 90,920 664,262 -10.32% Municipal Court Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 86,636$ 86,636$ 79,231$ -8.55% February 180,238 93,602 166,073 -7.86% March 272,302 92,065 249,701 -8.30% April 365,299 92,996 331,047 -9.38% May 465,516 100,217 422,932 -9.15% June 553,704 88,188 507,527 -8.34% July 646,093 92,389 595,161 -7.88% August 743,853 97,760 681,851 -8.34% September 834,912 91,059 775,370 -7.13% October 934,920 100,009 868,247 -7.13% November 1,028,111 93,191 954,792 -7.13% December 1,138,771 110,660 1,057,560 -7.13% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-Human Resources 2020 City of Edmonds, WA Monthly Expenditure Report-Municipal Court 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Human Resources Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Municipal Court Current Year Budget Prior Year 6.2.a Packet Pg. 64 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 26 Community Services/Economic Development Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 49,169$ 49,169$ 40,001$ -18.65% February 106,160 56,991 82,357 -22.42% March 165,380 59,220 123,069 -25.58% April 227,893 62,513 165,175 -27.52% May 286,048 58,155 210,066 -26.56% June 342,978 56,930 258,279 -24.70% July 404,684 61,706 309,288 -23.57% August 472,943 68,259 360,249 -23.83% September 532,197 59,254 408,834 -23.18% October 597,110 64,914 458,700 -23.18% November 667,285 70,174 512,608 -23.18% December 761,493 94,208 584,979 -23.18% City Clerk Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 71,401$ 71,401$ 83,447$ 16.87% February 129,624 58,223 139,339 7.49% March 187,005 57,380 199,113 6.47% April 251,043 64,039 258,617 3.02% May 306,774 55,730 321,093 4.67% June 361,810 55,036 378,904 4.72% July 423,597 61,787 438,669 3.56% August 486,276 62,679 499,805 2.78% September 539,284 53,008 554,592 2.84% October 597,946 58,662 614,919 2.84% November 662,981 65,035 681,800 2.84% December 726,962 63,981 747,597 2.84% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-Community Services/Economic Development 2020 City of Edmonds, WA Monthly Expenditure Report-City Clerk 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Community Services/Economic Development Current Year Budget Prior Year 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Clerk Current Year Budget Prior Year 6.2.a Packet Pg. 65 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 27 Technology Rental Fund Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 177,914$ 177,914$ 81,888$ -53.97% February 334,463 156,549 291,582 -12.82% March 444,630 110,167 352,886 -20.63% April 528,740 84,111 396,588 -24.99% May 626,604 97,864 462,422 -26.20% June 728,444 101,840 540,328 -25.82% July 813,042 84,598 612,976 -24.61% August 911,499 98,456 699,095 -23.30% September 1,028,310 116,812 807,205 -21.50% October 1,126,888 98,577 884,587 -21.50% November 1,231,196 104,309 966,467 -21.50% December 1,454,784 223,588 1,141,980 -21.50% Finance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 124,756$ 124,756$ 148,549$ 19.07% February 235,691 110,935 251,089 6.53% March 337,197 101,506 353,610 4.87% April 438,143 100,947 456,877 4.28% May 539,685 101,542 562,662 4.26% June 639,437 99,752 795,796 24.45% July 750,562 111,125 879,925 17.24% August 854,084 103,522 964,589 12.94% September 970,025 115,941 1,050,712 8.32% October 1,081,072 111,048 1,170,997 8.32% November 1,184,488 103,415 1,283,014 8.32% December 1,289,583 105,095 1,396,851 8.32% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-Technology Rental Fund 2020 City of Edmonds, WA Monthly Expenditure Report-Finance 0 300,000 600,000 900,000 1,200,000 1,500,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Technology Rental Fund Current Year Budget Prior Year 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Finance Current Year Budget Prior Year 6.2.a Packet Pg. 66 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 28 City Attorney Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 76,045$ 76,045$ 49,883$ -34.40% February 152,090 76,045 142,611 -6.23% March 228,135 76,045 192,534 -15.61% April 304,180 76,045 288,462 -5.17% May 380,225 76,045 359,660 -5.41% June 456,270 76,045 431,895 -5.34% July 532,315 76,045 503,028 -5.50% August 608,360 76,045 574,161 -5.62% September 684,405 76,045 646,093 -5.60% October 760,450 76,045 717,881 -5.60% November 836,495 76,045 789,670 -5.60% December 912,540 76,045 861,458 -5.60% Police Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 940,461$ 940,461$ 887,236$ -5.66% February 1,891,364 950,903 1,893,712 0.12% March 2,844,400 953,036 2,821,483 -0.81% April 3,808,566 964,166 3,703,720 -2.75% May 4,764,870 956,304 4,601,807 -3.42% June 5,757,552 992,683 5,628,905 -2.23% July 6,727,081 969,529 6,748,449 0.32% August 7,664,129 937,048 7,666,496 0.03% September 8,620,478 956,349 8,693,795 0.85% October 9,688,901 1,068,423 9,771,304 0.85% November 10,939,777 1,250,876 11,032,819 0.85% December 11,951,730 1,011,953 12,053,378 0.85% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-City Attorney 2020 City of Edmonds, WA Monthly Expenditure Report-Police 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC City Attorney Current Year Budget Prior Year 0 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Police Current Year Budget Prior Year 6.2.a Packet Pg. 67 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 29 Development Services Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 249,933$ 249,933$ 241,446$ -3.40% February 530,487 280,553 461,847 -12.94% March 820,192 289,705 685,780 -16.39% April 1,114,858 294,666 922,412 -17.26% May 1,418,144 303,286 1,151,071 -18.83% June 1,697,166 279,021 1,370,746 -19.23% July 1,991,793 294,627 1,608,527 -19.24% August 2,295,145 303,352 1,851,746 -19.32% September 2,593,333 298,188 2,083,333 -19.67% October 2,899,612 306,279 2,329,380 -19.67% November 3,239,495 339,883 2,602,423 -19.67% December 3,582,847 343,352 2,878,251 -19.67% Parks & Recreation Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 310,663$ 310,663$ 278,296$ -10.42% February 633,218 322,555 596,263 -5.84% March 976,069 342,851 892,745 -8.54% April 1,332,232 356,164 1,186,533 -10.94% May 1,699,847 367,615 1,472,976 -13.35% June 2,069,338 369,491 1,756,039 -15.14% July 2,534,539 465,201 2,047,976 -19.20% August 3,070,105 535,567 2,368,204 -22.86% September 3,504,600 434,495 2,706,435 -22.77% October 3,876,641 372,041 2,993,744 -22.77% November 4,200,535 323,894 3,243,872 -22.77% December 4,594,969 394,434 3,548,475 -22.77% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-Development Services 2020 City of Edmonds, WA Monthly Expenditure Report-Parks & Recreation 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Development Services Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Parks & Recreation Current Year Budget Prior Year 6.2.a Packet Pg. 68 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 30 Public Works Administration Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 51,939$ 51,939$ 41,796$ -19.53% February 105,536 53,597 83,385 -20.99% March 157,916 52,379 125,953 -20.24% April 210,278 52,362 169,511 -19.39% May 262,800 52,522 212,944 -18.97% June 316,459 53,659 256,932 -18.81% July 370,954 54,495 298,731 -19.47% August 422,825 51,871 340,410 -19.49% September 472,902 50,077 382,165 -19.19% October 524,167 51,265 423,594 -19.19% November 575,881 51,714 465,386 -19.19% December 630,194 54,313 509,278 -19.19% Facilities Maintenance Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 284,728$ 284,728$ 177,532$ -37.65% February 585,426 300,698 353,835 -39.56% March 887,362 301,936 583,052 -34.29% April 1,181,106 293,744 781,557 -33.83% May 1,483,561 302,454 1,002,638 -32.42% June 1,740,520 256,959 1,175,527 -32.46% July 2,069,330 328,810 1,373,287 -33.64% August 2,371,409 302,079 1,592,675 -32.84% September 2,707,430 336,020 1,875,737 -30.72% October 3,011,628 304,199 2,086,490 -30.72% November 3,381,203 369,574 2,342,535 -30.72% December 3,758,153 376,950 2,603,690 -30.72% *The monthly budget forecast columns are based on a five-year average. 2020 City of Edmonds, WA Monthly Expenditure Report-Public Works Administration 2020 City of Edmonds, WA Monthly Expenditure Report-Facilities Maintenance 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Public Works Administration Current Year Budget Prior Year 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Facilities Maintenance Current Year Budget Prior Year 6.2.a Packet Pg. 69 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 31 Engineering Cumulative Monthly YTD Variance Budget Forecast Budget Forecast Actuals % January 219,750$ 219,750$ 212,290$ -3.39% February 436,542 216,792 426,262 -2.35% March 671,678 235,136 646,635 -3.73% April 915,104 243,427 868,452 -5.10% May 1,155,255 240,151 1,118,106 -3.22% June 1,402,970 247,715 1,335,611 -4.80% July 1,656,398 253,428 1,551,091 -6.36% August 1,917,510 261,112 1,768,495 -7.77% September 2,156,951 239,441 1,986,661 -7.89% October 2,402,446 245,495 2,212,774 -7.89% November 2,635,839 233,393 2,427,741 -7.89% December 2,908,416 272,577 2,678,798 -7.89% *The monthly budget forecast columns are based on a five-year average. City of Edmonds, WA Monthly Expenditure Report-Engineering 2020 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Engineering Current Year Budget Prior Year 6.2.a Packet Pg. 70 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 32 INVESTMENT PORTFOLIO SUMMARY Years Agency/Investment Purchase to Par Market Maturity Coupon Issuer Type Price Maturity Value Value Date Rate Grant Cnty WA Bonds 4,014,120 0.25 4,000,000 4,010,840 01/01/21 1.47% First Financial CD 3,000,000 0.53 3,000,000 3,000,000 04/10/21 2.86% Port of Seattle WA Bonds 273,305 0.58 270,000 272,152 05/01/21 2.23% Grant Cnty WA Bonds 410,553 1.25 405,000 411,994 01/01/22 1.79% FFCB Bonds 1,998,548 1.70 2,000,000 2,058,226 06/14/22 1.88% Energy Northwest Bonds 1,466,077 1.75 1,345,000 1,458,464 07/01/22 5.00% Energy Northwest Bonds 260,748 1.75 250,000 260,448 07/01/22 2.95% Mason & Kitsap Cnty WA Bonds 948,084 2.17 855,000 944,749 12/01/22 5.00% FHLB Bonds 3,000,000 2.25 3,000,000 3,012,225 12/30/22 1.79% Grant Cnty WA Bonds 1,517,955 2.25 1,500,000 1,536,435 01/01/23 1.54% Grant Cnty WA Bonds 576,332 2.25 520,000 575,406 01/01/23 5.00% Seattle WA Muni Bonds 2,224,500 2.34 2,000,000 2,224,360 02/01/23 5.00% First Financial CD 2,803,516 3.13 2,803,516 2,803,516 11/15/23 2.10% Kent WA Bonds 286,648 3.17 250,000 287,653 12/01/23 5.00% Spokane County WA Bonds 259,075 4.17 250,000 265,403 12/01/24 2.10% First Financial CD 2,000,000 7.09 2,000,000 2,000,000 11/01/27 1.68% TOTAL SECURITIES 25,039,459 2.29 24,448,516 25,121,870 Washington State Local Gov't Investment Pool 8,612,009 8,612,009 Demand 0.21% Snohomish County Local Gov't Investment Pool 20,093,253 20,093,253 Demand 1.73% TOTAL PORTFOLIO 53,153,778$ 53,827,132$ As of September 30, 2020 City of Edmonds Investment Portfolio Detail First Financial - CD, 32%Spokane County WA, 1% FHLB, 12% Energy Northwest, 7% Issuer Diversification Checking, $4.9 , 8% State LGIP, $8.6 , 15% County LGIP, $20.1 , 35% CD's , $7.8 , 13% Bonds , $16.6 , 29% Cash and Investment Balances (in $ Millions) 6.2.a Packet Pg. 71 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 33 INVESTMENT PORTFOLIO SUMMARY $335,926 $423,816 $653,690 $917,754 $1,306,698 $791,022 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2015 2016 2017 2018 2019 YTD 2020 Annual Interest Income 0.0% 0.3% 0.5% 0.8% 1.0% 1.3% 1.5% 1.8% 2.0% October December February April June August Edmonds Rate of Return Compared to Benchmark (Rolling 12 months) 6 Month Treasury Rate (Benchmark)City Blended Rate 0.00% 0.50% 1.00% 1.50% 2.00% 2.50% 3.00% 3.50% 4.00% $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 0-6 Mo 6-12 Mo 12-18 Mo 18-24 Mo 24-30 Mo 30-36 Mo 36-42 Mo 42-48 Mo 48-54 Mo 54-60 Mo 60-66 Mo 66-72 Mo 72-78 Mo 78-84 Mo 84-90 Mo 90-96 Mo Maturity Distribution and Rate of Return 6.2.a Packet Pg. 72 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 34 GENERAL FUND OVERVIEW 12/31/2019 6/30/2020 9/30/2020 Q3 YTD 001-General Fund *15,552,187$ 14,130,526$ 11,432,266$ (2,698,260)$ (4,119,921)$ 009-Leoff-Medical Ins. Reserve 355,874 416,192 379,625 (36,566) 23,752 012-Contingency Reserve Fund 1,782,149 1,782,149 1,782,149 - - 014-Historic Preservation Gift Fund 12,187 14,687 14,687 - 2,500 016-Building Maintenance 210,221 210,221 210,221 - - 017 - Marsh Restoration & Preservation 864,491 864,491 864,591 100 100 018 - Edmonds Homelessness Response 223,581 223,581 223,581 - - 019 - Edmonds Opioid Response 50,000 50,000 50,000 - - Total General Fund & Subfunds 19,050,690$ 17,691,847$ 14,957,121$ (2,734,726)$ (4,093,569)$ GENERAL FUND & SUBFUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- *$2,000,000 of the General Fund Balance has been assigned by management for the development of Civic Field. *$7,720,000 of the fund balance in Fund 001 added to the $1,782,149 balance in Fund 012, represent the required 20% operating reserve. $2.00 $2.00 $2.00 $7.72 $7.72 $7.72 $9.33 $7.97 $5.24 - 3 6 9 12 15 18 21 Dec 2019 June 2020 Sept 2020Millions General Fund & Subfunds General Fund Operating Reserve Civic Field General Fund & Subfunds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 6.2.a Packet Pg. 73 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 35 GOVERNMENTAL FUNDS OVERVIEW 12/31/2019 6/30/2020 9/30/2020 Q3 YTD General Fund & Subfunds 19,050,690$ 17,691,847$ 14,957,121$ (2,734,726)$ (4,093,569)$ Special Revenue 10,622,237 10,896,734 10,235,228 (661,506) (387,009) Debt Service - (0) (0) - (0) Capital Projects 6,443,150 6,362,622 6,878,746 516,124 435,596 Total Governmental Funds 36,116,078$ 34,951,202$ 32,071,095$ (2,880,107)$ (4,044,983)$ CHANGE IN FUND BALANCESGOVERNMENTAL FUNDS FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $19.05 $17.69 $14.96 $10.62 $10.90 $10.24 $- $6.44 $6.36 $6.88 - 3 6 9 12 15 18 21 Dec 2019 June 2020 Sept 2020Millions General Fund & Subfunds Special Revenue Debt Service Capital Projects Governmental Fund Balances-By Fund GroupGovernmentalFund Balances-By Fund Group $36.12 $34.95 $32.07 - 5 10 15 20 25 30 35 40 Dec 2019 June 2020 Sept 2020MillionsGovernmentalFund Balances - Combined *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 6.2.a Packet Pg. 74 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 36 SPECIAL REVENUE FUNDS OVERVIEW 12/31/2019 6/30/2020 9/30/2020 Q3 YTD 104 - Drug Enforcement Fund 39,839$ 77,411$ 73,859$ (3,552)$ 34,020$ 111 - Street Fund 1,298,473 1,088,447 1,067,380 (21,067) (231,093) 112 - Combined Street Const/Improve 1,421,769 2,197,489 2,127,421 (70,068) 705,652 117 - Municipal Arts Acquis. Fund 634,011 647,244 646,333 (912) 12,322 118 - Memorial Street Tree 19,785 20,012 20,222 210 437 120 - Hotel/Motel Tax Revenue Fund 93,013 96,191 101,933 5,742 8,920 121 - Employee Parking Permit Fund 86,844 96,987 98,101 1,114 11,257 122 - Youth Scholarship Fund 13,600 13,303 13,443 139 (158) 123 - Tourism Promotional Fund/Arts 72,101 80,804 85,168 4,363 13,066 125 - Real Estate Tax 2 *2,625,364 2,507,321 2,572,735 65,414 (52,629) 126 - Real Estate Excise Tax 1 2,486,325 2,177,940 2,347,350 169,411 (138,975) 127 - Gifts Catalog Fund 332,255 337,990 312,548 (25,442) (19,707) 130 - Cemetery Maintenance/Improvement 260,685 255,125 239,431 (15,694) (21,253) 136 - Parks Trust Fund 163,071 164,942 166,670 1,728 3,599 137 - Cemetery Maintenance Trust Fund 1,053,314 1,070,881 1,086,243 15,362 32,929 138 - Sister City Commission 10,129 12,734 12,868 134 2,739 140 - Business Improvement Disrict 11,546 19,465 28,653 9,188 17,107 141 - Affordable and Supportive Housing Fd 112 32,446 51,036 18,589 50,924 142 - Edmonds Cares Fund - - (816,165) (816,165) (816,165) Total Special Revenue 10,622,237$ 10,896,734$ 10,235,228$ (661,506)$ (387,009)$ GOVERNMENTAL SPECIAL REVENUE FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- *$200,000 of the fund balance in Fund 125 has been reserved for Marsh Restoration Funding. $10.62 $10.90 $10.24 - 2 4 6 8 10 12 Dec 2019 June 2020 Sept 2020Millions Special Revenue Special Revenue Funds *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 6.2.a Packet Pg. 75 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 37 ENTERPRISE FUNDS OVERVIEW 12/31/2019 6/30/2020 9/30/2020 Q3 YTD 421 - Water Utility Fund 23,049,550$ 22,708,684$ 22,426,629$ (282,055)$ (622,922)$ 422 - Storm Utility Fund *12,607,151 11,522,128 10,936,388 (585,741) (1,670,763) 423 - Sewer/WWTP Utility Fund 46,572,051 47,580,092 45,952,697 (1,627,394) (619,354) 424 - Bond Reserve Fund 843,961 843,968 843,970 3 9 411 - Combined Utility Operation - 30,710 31,765 1,055 31,765 Total Enterprise Funds 83,072,713$ 82,685,581$ 80,191,449$ (2,494,132)$ (2,881,264)$ ENTERPRISE FUNDS FUND BALANCES CHANGE IN FUND ---- ACTUAL -------- ACTUAL ---- *$250,000 of the Storm Utility Fund Balance has been reserved for Marsh Restoration Funding. $31,765 $22,426,629 $10,936,388 $45,952,697 $843,970 $139,708 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000 35,000,000 40,000,000 45,000,000 50,000,000 Combined Utility Water Storm Sewer/WWTP Bond Reserve Firemen's Pension Fund Enterprise and Agency Fund Balances as of September 30, 2020 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 6.2.a Packet Pg. 76 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 38 SUMMARY OVERVIEW 12/31/2019 6/30/2020 9/30/2020 Q3 YTD Governmental Funds 36,116,077$ 34,951,202$ 32,071,095$ (2,880,107)$ (4,044,983)$ Enterprise Funds 83,072,713 82,685,581 80,191,449 (2,494,132) (2,881,264) Internal Services Fund 10,803,067 11,259,633 11,538,939 279,306 735,872 Agency Funds 146,733 154,816 139,708 (15,108) (7,025) Total City-wide Total 130,138,590$ 129,051,233$ 123,941,191$ (5,110,042)$ (6,197,400)$ CITY-WIDE FUND BALANCES ---- ACTUAL ---- CHANGE IN FUND BALANCES ---- ACTUAL ---- $6,878,746 $28,653 $12,868 $1,086,243 $166,670 $239,431 $312,548 $2,347,350 $2,572,735 $85,168 $13,443 $98,101 $101,933 $20,222 $646,333 $2,127,421 $1,067,380 $73,859 $- $1,500,000 $3,000,000 $4,500,000 $6,000,000 $7,500,000 Parks Capital Construction Fund Business Improvement District Sister City Commission Cemetery Maintenance Trust Fund Parks Trust Fund Cemetery Maintenance/Improvement Gifts Catalog Fund Real Estate Excise Tax 1 Real Estate Excise Tax 2 Tourism Promotional Fund/Arts Youth Scholarship Fund Employee Parking Permit Fund Hotel/Motel Tax Revenue Fund Memorial Street Fund Municipal Arts Acquis. Fund Combined Street Const/Improve Fund Street Fund Drug Enforcement Fund Governmental Fund Balances (Excluding General Fund) as of September 30, 2020 *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 6.2.a Packet Pg. 77 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 39 INTERNAL SERVICE FUNDS OVERVIEW 12/31/2019 6/30/2020 9/30/2020 Q3 YTD 511 - Equipment Rental Fund 10,016,269$ 10,412,411$ 10,654,871$ 242,460$ 638,602$ 512 - Technology Rental Fund 786,798 847,223 884,068 36,845 97,270 Total Internal Service Funds 10,803,067$ 11,259,633$ 11,538,939$ 279,306$ 735,872$ INTERNAL SERVICE FUNDS FUND BALANCES CHANGE IN FUND BALANCES ---- ACTUAL -------- ACTUAL ---- $10,016,269 $10,412,411 $10,654,871 $786,798 $847,223 $884,068 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 Dec 2019 June 2020 Sept 2020 511 - Equipment Rental Fund 512 - Technology Rental Fund Internal Service Fund Balances *Please note that these revenues and expenses occur within annual cycles. This Interim Report is not adjusted for accruals or those annual cycles. 6.2.a Packet Pg. 78 Attachment: Complete September Quarterly Report (September 2020 Quarterly Financial Report) 2015 2016 2017 2018 2019 (Jan-Sept) 2020 (Jan-Sept) Beginning Fund Balance 6,446,380 9,359,435 9,841,718 10,273,343 11,233,278 15,552,188 Revenue Taxes 28,714,539 29,403,794 29,572,203 30,755,578 20,263,957 19,831,968 Licenses and permits 2,132,897 2,269,313 2,506,800 2,401,855 1,684,252 1,709,258 Intergovernmental 977,585 1,261,998 890,572 1,014,434 579,661 783,705 Charges for services 5,150,816 5,403,786 5,463,913 5,810,961 4,835,973 3,971,068 Fines and forfeitures 535,078 522,051 459,929 616,783 401,348 224,158 Investment earnings 70,045 (26,712) 154,739 273,226 342,041 269,313 Miscellaneous 435,414 441,432 471,675 931,495 513,469 172,214 Transfers in 822,175 82,695 26,300 75,884 13,150 17,900 Debt proceeds - 549,095 - - - - Sale of capital assets - 58,451 7,143 5,273 - - Insurance recoveries - - - 15,570 - - Total Revenue 38,838,549 39,965,902 39,553,274 41,901,058 28,633,850 26,979,585 Expenditures General government 8,836,333 9,969,187 9,714,867 10,288,694 8,718,500 8,910,091 Public safety 19,371,912 20,128,896 22,228,871 22,585,212 17,584,076 17,466,356 Transportation 3,600 3,600 3,600 4,779 4,177 4,177 Economic environment 1,353,548 1,313,430 1,551,152 1,460,763 1,149,187 1,219,800 Mental and physical health 69,762 70,814 126,791 178,859 100,775 199,302 Culture and recreation 3,591,029 3,773,633 3,959,731 4,331,806 3,211,849 2,772,409 Debt service 272,793 196,663 198,361 197,694 7,023 69,285 Capital outlay 92,202 56,662 90,573 93,105 10,296 9,053 Transfers out 2,334,315 3,414,141 1,247,703 1,800,212 625,579 449,033 Debt refunding - 556,593 - - - - Total Expenditures 35,925,494 39,483,619 39,121,649 40,941,124 31,411,462 31,099,506 Prior Period Adjustments - - - - Change in position 2,913,055 482,283 431,625 959,934 (2,777,612)(4,119,921) Ending Fund Balance 9,359,435 9,841,718 10,273,343 11,233,278 8,455,666 11,432,267 GENERAL FUND CHANGES IN FUND BALANCE R:\Finance Committee\2020\Jan-Sept P&L 10/27/2020 6.2.b Packet Pg. 79 Attachment: Jan-Sept P&L (September 2020 Quarterly Financial Report) City Council Agenda Item Meeting Date: 11/17/2020 Renewal of the Interlocal Agreement with the Snohomish Conservation District Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 16, 2010, the City Council authorized the Mayor to sign a 5-year agreement with the Snohomish Conservation District. On December 1, 2015, the City Council authorized the Mayor to sign a 5-year Agreement with the Snohomish Conservation District. On November 12, 2020, staff presented this item to the Parks & Public Works Committee. Staff Recommendation Authorize Mayor to sign the Interlocal Agreement. Narrative The current ILA will expire on December 31, 2020. This Third Amendment to the ILA will: · Make the new ILA effective January 1, 2021 through December 31, 2025 (5-year agreement). The Snohomish Conservation District (SCD) is a political sub-division of state government that has been working with farmers, city residents and rural landowners since 1941. District boundaries include Camano Island (added in 1961) and most of Snohomish County. Since SCD was formed in 1941, the area of Edmonds that was previously part of the County in those years can receive services from the SCD (all except the downtown area). SCD received approval for an assessment of $8 per parcel and $.08 per acre through 2022. These funds go directly to help Edmonds residents and other local communities. The mission of the SCD is to work cooperatively with others to promote and encourage conservation and responsible use of natural resources. This ILA renews the current agreement and provides a continuing mechanism for the SCD to provide services directly to Edmonds residents as well as assist Edmonds Public Works and Engineering staff on an as-needed basis. Over the past decade, the SCD has provided the City with services in the areas of maintenance, design, outreach and education on conservation and stormwater related issues to include: Conducting ecosystem/watershed classes at local elementary schools. · Planning, designing and implementing Edmonds’ neighborhood rain garden program and rain gardens within City streets · Attending meetings with City staff to discuss rain garden outreach to include workshops, campaigns and education. 6.3 Packet Pg. 80 · Providing maintenance and planting plans for City owned right-of-way rain gardens/bioswales. The attached SCD Scope of Work for 2021 to the ILA is similar to the previous term. It includes youth education, conservation events, continued efforts in pursuing private and public neighborhood rain gardens and performing maintenance visits on city owned rain gardens. In addition, a new ‘lawns to lettuce’ program is also being pursued. This program will encourage landowners to grow edibles in a way that builds healthy soil, protects pollinators, and minimizes pesticide use while reducing stormwater runoff. Also new to 2021 is a City sponsored rain barrel event, after a successful event at Yost park this year (which was funded by SCD directly). Snohomish Conservation District is a valuable and cost-effective supplement to City staff on conservation issues within Edmonds. Fiscal Impact Previously, funds for the assistance of SCD have come from the stormwater utility fund. Future funding for SCD work will continue to come from the Stormwater Utility Fund. The City Attorney has approved this Third Amendment to the ILA. Attachments: Interlocal Agreement 6.3 Packet Pg. 81 INTERLOCAL AGREEMENT BETWEEN CITY OF EDMONDS AND SNOHOMISH CONSERVATION DISTRICT FOR JOINT OR COOPERATIVE SERVICES January 1, 2021 through December 31, 2025 This Interlocal Agreement (hereinafter "Agreement") is entered into by and between the City of Edmonds (hereinafter "City"), a political subdivision of the State of Washington, and the Snohomish Conservation District (hereinafter "District"), a Washington municipal corporation established pursuant to Chapter 89.08 RCW. WHEREAS, the District was established pursuant to Chapter 89.08 RCW to undertake a variety of activities relating to the conservation, management, and sustainability of natural resources; and WHEREAS, the District and City of Edmonds are authorized pursuant to the Interlocal Cooperation Act, Chapter 39.34 RCW, to enter into agreements with one another for joint or cooperative action; and WHEREAS, the District's boundaries include all of the City of Edmonds; and WHEREAS, since 1941 the District has assisted landowners and local governments as they face resource management challenges relating to water quality and other natural resource issues; and WHEREAS, increasing demands for resource management programs, resulting from more stringent regulations, urban development pressures, and public interest and awareness, has put a strain on both District and City of Edmonds financial resources; and WHEREAS, the District has outlined long term goals and objectives in its Strategic Plan; and WHEREAS, the City of Edmonds shares responsibility for conserving and managing the City of Edmonds's natural resources; and WHEREAS, the District and City of Edmonds support and concur in the need to continually refine and coordinate their long and short term goals, objectives, and programs for managing and conserving the City of Edmonds' s natural resources; and WHEREAS, the revenue from rates and charges imposed by Snohomish County (County) pursuant to RCW 89.08.400 will allow the District to work in partnership with the City of Edmonds to obtain grant funding and support the County and the City of Edmonds in addressing requirements of the National Pollutant Discharge Elimination System (NPDES), Endangered Species Act (ESA) listing of salmon species, and other natural resource protection requirements and needs; NOW, THEREFORE, the District and City of Edmonds mutually agree as follows: I. PURPOSE A. The recitals set forth above are incorporated herein by this reference. B. The purpose of this Agreement is to establish and define the terms and conditions for the 6.3.a Packet Pg. 82 Attachment: Interlocal Agreement (ILA with the Snohomish Conservation District) cooperative efforts to be undertaken by the City of Edmonds and the District to promote, facilitate, and undertake certain conservation programs and activities. C. This Agreement shall be implemented through an annual scope of work as provided in Articles IV and V. II. DURATION OF AGREEMENT A. This Agreement shall commence on the date of January 1, 2021 and terminate December 31, 2025, unless otherwise modified or terminated in accordance with the terms of this Agreement. B. The activities described in the yearly Appendices that are performed after the execution date of this Agreement, shall be eligible for funding under this Agreement. III. FUNDING Funds for the resource management and conservation programs provided for in this Agreement shall be defined within the annual Scope of Work and Budget negotiated between the City of Edmonds and the District. IV. RESPONSIBILITIES OF THE DISTRICT A. Scope of Work This Agreement shall be implemented through a scope of work. The City of Edmonds and the District shall negotiate a scope of work and budget for each year of this Agreement, which scope of work and budget will coordinate and describe the conservation programs and activities to be undertaken using funds from the City of Edmonds and the District. The District shall actively involve constituents and partners, including the City, to develop a proposed scope of work and budget for conservation programs and activities to be undertaken in the succeeding year with funds obtained from the City. On or before December 1 of each year the District shall provide the proposed scope of work and budget to the City for final review and approval. B. Program Reporting With each invoice, the District shall submit to the City of Edmonds a report which summarizes the work performed and expenditures incurred during the invoice period. The reports shall also include, but not be limited to, the following: 1. A description of work performed during the period and progress made to date. 2. A description of any adverse conditions that affected the program objectives and/or time schedules, and actions taken to resolve them. V. RESPONSIBILITIES OF THE CITY OF EDMONDS A. Cooperation with the District The City of Edmonds shall assist the District in a timely manner in the preparation, review, modification, 6.3.a Packet Pg. 83 Attachment: Interlocal Agreement (ILA with the Snohomish Conservation District) and implementation of the scope of work, including accommodation of sensitive District timelines and assistance in identifying and making plan modifications that are reasonably consistent with the mission and goals of the District. B. Payment of Billing Requests The City of Edmonds shall provide payment within 30 days of an approved billing request submitted by the District for work activities and expenditures identified by the agreed to scope of work and budget. VI. ENTIRETY OF AGREEMENT This Agreement constitutes the entire agreement between the City of Edmonds and the District and supersedes all proposals, oral and written, and all other communication between the parties in relation to the subject matter of this Agreement. No other agreement exists between the City of Edmonds and the District with regards to the instant subject matter except as expressly set forth in this instrument. Except as otherwise provided herein, no modification of this Agreement shall be effective until reduced to writing and executed by both parties. VII. MAINTENANCE OF RECORDS The District shall maintain all books, documents, receipts, invoices, and records, including payroll records, necessary to sufficiently and properly reflect the expenditures associated with this Agreement. The accounting records shall provide for a separate recording and reporting of all receipts and expenditures. Financial records pertaining to matters authorized by this Agreement are subject to inspection and audit by representatives of the City of Edmonds or the State Auditor upon request. VIII. AMENDMENTS AND MODIFICATIONS OF PROGRAM EXPENDITURES A. Changes in Approved Projects or Program Activities The City of Edmonds, through the mayor or mayor's designee, must approve the removal, modification, or addition of work identified in the annual scope of work. B. Delays Spending for some projects or program activities may be delayed because of extended time frames for obtaining supporting grant funds, holdups in the permit review/approval processes, or other unforeseen circumstances. Variations in the scope of work or budget for these reasons shall be documented between the District and the City of Edmonds. IX. PROPERTY Title to property purchased by the District in carrying out the scope of work shall vest in the District. X. GENERAL PROVISIONS A. Notice Except as set forth elsewhere in this Agreement, notice for purposes of this Agreement, except service of 6.3.a Packet Pg. 84 Attachment: Interlocal Agreement (ILA with the Snohomish Conservation District) process, shall be given by the District to the City of Edmonds by delivery to the Public Works Director, 121 5th Ave. N, Edmonds, WA 98020. Notice to the District for purposes of this Agreement, except service of process, shall be given to the Chair of the Board of Supervisors of the District and to the District Manager, 528 - 91st Ave. NE. Lake Stevens, WA 98258. B. Compliance with Laws The District and the City of Edmonds shall comply with all federal, state, and local laws, statutes, ordinances, rules, and regulations applicable to the performance of this Agreement. The District and the City of Edmonds agree to comply with all the provisions of the Americans with Disabilities Act and all regulations interpreting or enforcing such acts. C. Indemnification The District and the City of Edmonds agree to protect, defend and hold harmless each other, its elected and appointed officials, employees and agents, from and against all claims, demands and causes of action of any kind or character, including any cost of defense and attorney's fees, arising out of any actions, errors or omissions of the other party, its officials, employees and agents in performing this Agreement except for those arising out of the sole negligence of the other party. D. Non-assignment The District shall not subcontract, assign, or delegate any of the rights, duties or obligations covered by this Agreement without prior express written approval by the City of Edmonds. E. Independent Contractor The District will perform the services under this Agreement as an independent contractor and not as an agent, employee, or servant of the City of Edmonds. The parties agree that the District is not entitled to any benefits or rights enjoyed by employees of the City of Edmonds. The District specifically has the right to direct and control the District's own activities in implementing the scope of work in accordance with the terms of this Agreement. The City of Edmonds shall only have the right to ensure performance. F. Interlocal Cooperation Act The parties agree that no separate legal or administrative entities are necessary in order to carry out this Agreement. If determined by a court to be necessary for purposes of the Interlocal Cooperation Act, Ch. 39.34 RCW, an administrator, or joint board responsible for administering the Agreement will be established by mutual agreement. Any real or personal property used by either party in connection with this Agreement will be acquired, held, and disposed of/by that party in its discretion, and the other party will have no joint or other interest herein. No partnership or joint venture between the parties is created by this Agreement. XI. TERMINATION A. The City of Edmonds reserves the right to terminate or suspend this Agreement at any time, with or without cause, upon seven (7) days prior written notice. B. In the event this Agreement is terminated or suspended, the District shall be entitled to payment for all services performed and reimbursable expenses incurred to the date of termination. 6.3.a Packet Pg. 85 Attachment: Interlocal Agreement (ILA with the Snohomish Conservation District) C. This Agreement may be canceled immediately if the District is unable to perform the services called for by this Agreement. D. The District reserves the right to terminate this Agreement with not less than fourteen (14) days written notice, or in the event that outstanding services are not paid within thirty (30) days. E. These provisions shall not prevent the City of Edmonds from seeking any legal remedies it may otherwise have for the violation or nonperformance of any provisions of this Agreement. XII. MISCELLANEOUS A. No obligation in this Agreement shall limit the District or the City of Edmonds in fulfilling its responsibilities otherwise defined by law. B. The City of Edmonds shall cause this Agreement to be recorded with the Snohomish County Auditor. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the latest date written below. CITY OF EDMONDS SNOHOMISH CONSERVATION DISTRICT Mike Nelson, Mayor Mark Craven, Board Chair ATTEST: Scott Passey, City Clerk APPROVED AS TO FORM: BY: Office of the City Attorney 6.3.a Packet Pg. 86 Attachment: Interlocal Agreement (ILA with the Snohomish Conservation District) City Council Agenda Item Meeting Date: 11/17/2020 Authorization for Mayor to sign a Local Agency Agreement for Construction Management services on the Citywide Pedestrian Crossing Enhancements Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 12, 2020, staff presented this item to the Parks & Public Works Committee. Staff Recommendation Authorize the Mayor to sign the agreement. Narrative This project will provide safety improvements at nine pedestrian crossings through the installation of pedestrian-actuated rectangular rapid flashing beacons (RRFB), pedestrian HAWK signal, bulb-outs, pavement markings, signs, lighting and conversion of an existing emergency traffic signal to a fully- actuated traffic signal with pedestrian phasing. The locations are: · SR-104 @ 232nd St. SW; · SR-524 @ 84th Ave. W (HAWK Signal); · SR-524 @ 7th Ave. N; · 76th Ave. W @ 206th St. SW; · 229th Pl. W @ 106th Ave. W; · Dayton St. @ 2nd Ave. W; and · Dayton St. @ Private Driveway.; · Walnut St. @ 8th Ave S; and · Main St. @ Olympic Ave. The agreement will provide the following professional services: · Pre-construction services (attendance at pre-construction meeting and review of plans and specifications); · Construction Administration and Documentation to support City staff. Consultant will track and monitor contractor documents for federal and state review, review certified payrolls, check compliance to meet UDBE goal, prepare progress pay estimates and complete other administrative tasks to comply with WSDOT/FHWA requirements. · Track and monitor Material Submittals and Request for Information; and · Provide supporting documentation for Change Orders / Force Account. Staff and consultant have agreed on a scope of services and budget for the project, in the amount of $112,063.53 (including $4,824.45 in management reserve). The project was advertised on October 29 th, 6.4 Packet Pg. 87 2020 with bid opening on November 19th, 2020. The project will be suspended shortly after Notice to Proceed is issued to procure the traffic signal poles and equipment (approximately 5 to 6-month duration). The project will come out of suspension in Spring 2021 and will take 4 to 5 months to complete. The funding sources for this project are through a secured Safe Routes to School federal grant ($1.49 Million), Fund 125 ($58,040) Fund 126 (429,000) and Fund 422 ($51,000). Attachments: Local Agency Agreement with KPG 6.4 Packet Pg. 88 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Agreement Number: Firm/Organization Legal Name (do not use dba’s): Address Federal Aid Number UBI Number Federal TIN Execution Date Completion Date 1099 Form Required Yes No Federal Participation Yes No Project Title Description of Work Yes Yes Yes Yes No DBE Participation No MBE Participation No WBE Participation No SBE Participation Total Amount Authorized: Management Reserve Fund: Maximum Amount Payable: Index of Exhibits Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Exhibit G Exhibit H Exhibit I Exhibit J Scope of Work DBE Participation Preparation and Delivery of Electronic Engineering and Other Data Prime Consultant Cost Computations Sub-consultant Cost Computations Title VI Assurances &HUWL¿FDWLRQ'RFXPHQWV Liability Insurance Increase Alleged Consultant Design Error Procedures Consultant Claim Procedures Agreement Number: Page 1 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised .3* 36 (OOLRWW $YH 6XLWH 6HDWWOH :$ 6576 'HFHPEHU &LW\ZLGH 3HGHVWULDQ &URVVLQJ (QKDQFHPHQWV &0 6HUYLFHV &RQVWUXFWLRQ PDQDJHPHQW VHUYLFHV IRU WKH &LW\ RI (GPRQGV 3HGHVWULDQ &URVVLQJ (QKDQFHPHQWV 3URMHFW 5HPRYDO DQG LQVWDOODWLRQ RI QHZ SDYHPHQW FXUEV VLGHZDONV $'$ UDPSV FXUE EXOEV PRGXODU EORFN ZDOO GUDLQDJH PRGLILFDWLRQV DQG D QHZ +LJK ,QWHQVLW\ $FWLYDWHG FURVVZDON +$:. VLJQDO 6.4.a Packet Pg. 89 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this AGREEMENT, between the , hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this AGREEMENT, hereinafter called the “CONSULTANT.” WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1) RI WKLV$*5((0(17DQGKHUHDIWHUFDOOHGWKH³6(59,&(6´DQGGRHVQRWKDYHVXI¿FLHQWVWDIIWRPHHWWKHUHTXLUHG commitment and therefore deems it advisable and desirable to engage the assistance of a CONSULTANT to provide the necessary SERVICES; and WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating WRSURIHVVLRQDOUHJLVWUDWLRQLIDSSOLFDEOHDQGKDVVLJQL¿HGDZLOOLQJQHVVWRIXUQLVKFRQVXOWLQJVHUYLFHVWR the AGENCY. NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or attached and incorporated and made a part hereof, the parties hereto agree as follows: I. General Description of Work 7KHZRUNXQGHUWKLV$*5((0(17VKDOOFRQVLVWRIWKHDERYHGHVFULEHG6(59,&(6DVKHUHLQGH¿QHGDQG necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, labor, DQGUHODWHGHTXLSPHQWDQGLIDSSOLFDEOHVXEFRQVXOWDQWVDQGVXEFRQWUDFWRUVQHFHVVDU\WRFRQGXFWDQGFRPSOHWHWKH SERVICES as designated elsewhere in this AGREEMENT. II. General Scope of Work 7KH6FRSHRI:RUNDQGSURMHFWHGOHYHORIHIIRUWUHTXLUHGIRUWKHVH6(59,&(6LVGHVFULEHGLQ([KLELW³$´DWWDFKHG hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was developed utilizing performance based contracting methodologies. III. General Requirements All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, DQGSUHVHQWDWLRQPHHWLQJVZLWKWKH$*(1&<DQGRUVXFK6WDWH)HGHUDO&RPPXQLW\&LW\RU&RXQW\RI¿FLDOV JURXSVRULQGLYLGXDOVDVPD\EHUHTXHVWHGE\WKH$*(1&<7KH$*(1&<ZLOOSURYLGHWKH&2168/7$17 VXI¿FLHQWQRWLFHSULRUWRPHHWLQJVUHTXLULQJ&2168/7$17SDUWLFLSDWLRQ7KHPLQLPXPUHTXLUHGKRXUVRUGD\V¶ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.” The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will outline in written and graphical form the various phases and the order of performance of the SERVICES in VXI¿FLHQWGHWDLOVRWKDWWKHSURJUHVVRIWKH6(59,&(6FDQHDVLO\EHHYDOXDWHG The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. Agreement Number: Page 2 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised &LW\ RI (GPRQGV 6.4.a Packet Pg. 90 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) 3DUWLFLSDWLRQIRU'LVDGYDQWDJHG%XVLQHVV(QWHUSULVHV'%(RU6PDOO%XVLQHVV(QWHUSULVHV6%(LIUHTXLUHGSHU &)5 3DUW VKDOO EH VKRZQ RQ WKH KHDGLQJ RI WKLV$*5((0(17 ,I '%( ILUPV DUH XWLOL]HG DW WKH FRPPHQFHPHQWRIWKLV$*5((0(17WKHDPRXQWVDXWKRUL]HGWRHDFKILUPDQGWKHLUFHUWLILFDWLRQQXPEHUZLOO EH VKRZQ RQ ([KLELW ³%´ DWWDFKHG KHUHWR DQG E\ WKLV UHIHUHQFH PDGH SDUW RI WKLV$*5((0(17 ,I WKH 3ULPH &2168/7$17 LV D '%( FHUWLILHGILUP WKH\ PXVW FRPSO\ ZLWK WKH &RPPHUFLDO 8VHIXO )XQFWLRQ &8) UHJXODWLRQRXWOLQHGLQWKH$*(1&<¶V ³'%(3URJUDP3DUWLFLSDWLRQ3ODQ´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³&± 3UHSDUDWLRQDQG'HOLYHU\RI(OHFWURQLF(QJLQHHULQJDQGRWKHU'DWD´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³&RPSOHWLRQ'DWH´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a Packet Pg. 91 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) V. Payment Provisions The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or SERVICES UHQGHUHGDQGIRUDOOODERUPDWHULDOVVXSSOLHVHTXLSPHQWDQGLQFLGHQWDOVQHFHVVDU\WRFRPSOHWH6(59,&(6 VSHFL¿HGLQ6HFWLRQ,,³6FRSHRI:RUN´7KH&2168/7$17VKDOOFRQIRUPWRDOODSSOLFDEOHSRUWLRQVRI&)5 3DUWwww.ecfr.gov). The estimate in support of the Cost Plus Fixed Fee amount is attached hereto as Exhibits “D” and “E” and by this reference made part of this AGREEMENT. $Actual Costs: Payment for all consulting services for this PROJECT shall be on the basis of the &2168/7$17¶6DFWXDOFRVWSOXVDIL[HGIHH7KHDFWXDOFRVWVKDOOLQFOXGHGLUHFWVDODU\FRVWLQGLUHFWFRVWUDWH and direct non-salary costs. Direct (RAW) Labor Costs: The Direct (RAW) Labor Cost is the direct salary paid to principals, professional, technical, and clerical personnel for the time they are productively engaged in work necessary WRIXOILOOWKHWHUPVRIWKLV$*5((0(177KH&2168/7$17VKDOOPDLQWDLQVXSSRUWGDWDWRYHULI\WKH direct salary costs billed to the AGENCY. Indirect Cost Rate (ICR) Costs: ICR Costs are those costs, other than direct costs, which are included as such on the books of the CONSULTANT in the normal everyday keeping of its books. Progress payments shall be made at the ICR rates shown in attached Exhibits “D” and “E” of this AGREEMENT. Total ICR payment shall be based on Actual Costs. The AGENCY agrees to reimburse the CONSULTANT WKHDFWXDO,&5FRVWVYHULILHGE\DXGLWXSWRWKH0D[LPXP7RWDO$PRXQW3D\DEOHDXWKRUL]HGXQGHUWKLV AGREEMENT, when accumulated with all other Actual Costs. $VXPPDU\RIWKH&2168/7$17¶6FRVWHVWLPDWHDQGWKH,&5SHUFHQWDJHLVVKRZQLQ([KLELWV³'´DQG “E”, attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT (prime DQG DOO$ (VXEFRQVXOWDQWVZLOOVXEPLWWRWKH$*(1&<ZLWKLQVL[PRQWKVDIWHUWKHHQGRIHDFKILUP¶V ILVFDO \HDUDQ,&5VFKHGXOHLQWKHIRUPDWUHTXLUHGE\WKH$*(1&<FRVWFDWHJRU\GROODUH[SHQGLWXUHVHWF IRU WKHSXUSRVHRIDGMXVWLQJWKH,&5UDWHIRUELOOLQJVUHFHLYHGDQGSDLGGXULQJWKHILVFDO\HDUUHSUHVHQWHGE\ WKH ICR schedule. It shall also be used for the computation of progress payments during the following year and IRUUHWURDFWLYHO\DGMXVWLQJWKHSUHYLRXV\HDU¶V,&5FRVWWRUHIOHFWWKHDFWXDOUDWH 7KH,&5VFKHGXOHZLOO EH sent to Email: ConsultantRates@wsdot.wa.gov. Failure to supply this information by either the prime CONSULTANT or any of their $ (sub-consultants shall FDXVHWKH$*(1&<WRZLWKKROGSD\PHQWRIWKHELOOHG,&5FRVWVXQWLOVXFKWLPHDVWKHUHTXLUHG LQIRUPDWLRQ is received and an overhead rate for billing purposes is approved. 7KH$*(1&<¶V3URMHFW0DQDJHUDQGRUWKH)HGHUDO*RYHUQPHQWPD\SHUIRUPDQDXGLWRIWKH &2168/7$17¶6ERRNVDQGUHFRUGVDWDQ\WLPHGXULQJUHJXODUEXVLQHVVKRXUVWRGHWHUPLQHWKHDFWXDO,&5 rate, if they so desire. 'LUHFW1RQ6DODU\&RVWV'LUHFW1RQ6DODU\&RVWVZLOOEHUHLPEXUVHGDWWKH$FWXDO&RVWWRWKH CONSULTANT. H[FOXGLQJ0HDOVZKLFKDUHUHLPEXUVHGDWWKHSHUGLHPUDWHVLGHQWLILHGLQWKLVVHFWLRQ These charges may include, but are not limited to, the following items: travel, printing, long distance telephone, supplies, computer charges and fees of sub-consultants. Air or train travel will be reimbursed only to economy class levels unless otherwise approved by the AGENCY. The CONSULTANT shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) LQ DFFRUGDQFHZLWK:6'27¶V$FFRXQWLQJ0DQXDO0&KDSWHU±7UDYHO5XOHVDQG3URFHGXUHVDQG UHYLVLRQVWKHUHWR$LUWUDLQDQGUHQWDOFDUFRVWVVKDOOEHUHLPEXUVHGLQDFFRUGDQFHZLWK&RGHRI)HGHUDO 5HJXODWLRQV&)53DUW³7UDYHO&RVWV´7KHELOOLQJIRU'LUHFW1RQ6DODU\&RVWVVKDOOLQFOXGHDQ LWHPL]HGOLVWLQJRIWKHFKDUJHVGLUHFWO\LGHQWLILDEOHZLWKWKH352-(&7 7KH&2168/7$17VKDOOPDLQWDLQ WKHRULJLQDOVXSSRUWLQJGRFXPHQWVLQWKHLURIILFH &RSLHVRIWKHRULJLQDOVXSSRUWLQJGRFXPHQWVVKDOOEH VXSSOLHGWRWKH$*(1&<XSRQUHTXHVW$OODERYHFKDUJHVPXVWEHQHFHVVDU\IRUWKHVHUYLFHVSURYLGHG under this AGREEMENT.Agreement Number: Page 4 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 92 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) )L[HG)HH7KH)L[HG)HHZKLFKUHSUHVHQWVWKH&2168/7$17¶6SUR¿WLVVKRZQLQDWWDFKHG([KLELWV³'´ DQG³(´RIWKLV$*5((0(177KLVIHHLVEDVHGRQWKH6FRSHRI:RUNGH¿QHGLQWKLV$*5((0(17DQG WKHHVWLPDWHGSHUVRQKRXUVUHTXLUHGWRSHUIRUPWKHVWDWHG6FRSHRI:RUN,QWKHHYHQWWKH&2168/7$17 enters into a supplemental AGREEMENT for additional work, the supplemental AGREEMENT may include provisions for the added costs and an appropriate additional fee. The Fixed Fee will be prorated and paid monthly in proportion to the percentage of work completed by the CONSULTANT and reported in the Monthly Progress Reports accompanying the billings. Any portion of the Fixed Fee earned but not SUHYLRXVO\SDLGLQWKHSURJUHVVSD\PHQWVZLOOEHFRYHUHGLQWKH¿QDOSD\PHQWVXEMHFWWRWKHSURYLVLRQVRI Section IX entitled “Termination of Agreement.” 0DQDJHPHQW5HVHUYH)XQG05)7KH$*(1&<PD\GHVLUHWRHVWDEOLVK05)WRSURYLGHWKH$JUHHPHQW $GPLQLVWUDWRUZLWKWKHÀH[LELOLW\WRDXWKRUL]HDGGLWLRQDOIXQGVWRWKH$*5((0(17IRUDOORZDEOH XQIRUHVHHQFRVWVRUUHLPEXUVLQJWKH&2168/7$17IRUDGGLWLRQDOZRUNEH\RQGWKDWDOUHDG\GH¿QHGLQ WKLV$*5((0(176XFKDXWKRUL]DWLRQVVKDOOEHLQZULWLQJDQGVKDOOQRWH[FHHGWKHOHVVHURIRU RIWKH7RWDO$PRXQW$XWKRUL]HGDVVKRZQLQWKHKHDGLQJRIWKLV$*5((0(177KHDPRXQWLQFOXGHG for the MRF is shown in the heading of this AGREEMENT. This fund may not be replenished. Any FKDQJHVUHTXLULQJDGGLWLRQDOFRVWVLQH[FHVVRIWKH05)VKDOOEHPDGHLQDFFRUGDQFHZLWK6HFWLRQ;,,, “([WUD Work.” 6. Maximum Total Amount Payable: The Maximum Total Amount Payable by the AGENCY to the CONSULTANT under this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT. The Maximum Total Amount Payable is comprised of the Total Amount Authorized, and the MRF. The Maximum Total Amount Payable does not include payment for Extra Work as stipulated in Section XIII, “([WUD Work.” No minimum amount payable is guaranteed under this AGREEMENT. B. Monthly Progress Payments: The CONSULTANT may submit billings to the AGENCY for reimbursement of Actual Costs plus the ICR and calculated fee on a monthly basis during the progress of the work. Such billings VKDOOEHLQDIRUPDWDSSURYHGE\WKH$*(1&< DQGDFFRPSDQLHGE\WKHPRQWKO\SURJUHVVUHSRUWVUHTXLUHGXQGHU 6HFWLRQ,,,³*HQHUDO5HTXLUHPHQWV´RIWKLV$*5((0(177KHELOOLQJVZLOOEHVXSSRUWHGE\DQLWHPL]HG listing for each item including Direct (RAW) Labor, Direct Non-Salary, and allowable ICR Costs to which will be added the prorated Fixed Fee. To provide a means of verifying the billed Direct (RAW) Labor costs for CONSULTANT employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the names, titles, Direct (RAW) Labor rates, and present duties of those employees performing work on the PROJECT at the time of the interview. C. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be made SURPSWO\XSRQLWVYHUL¿FDWLRQE\WKH$*(1&<DIWHUWKHFRPSOHWLRQRIWKHZRUNXQGHUWKLV$*5((0(17 contingent, if applicable, upon receipt of all PS&E, plans, maps, notes, reports, electronic data and other related GRFXPHQWVZKLFKDUHUHTXLUHGWREHIXUQLVKHGXQGHUWKLV$*5((0(17$FFHSWDQFHRIVXFK)LQDO3D\PHQWE\ the CONSULTANT shall constitute a release of all claims for payment, which the CONSULTANT may have DJDLQVWWKH$*(1&<XQOHVVVXFKFODLPVDUHVSHFL¿FDOO\UHVHUYHGLQZULWLQJDQGWUDQVPLWWHGWRWKH$*(1&<E\ the CONSULTANT prior to its acceptance. Said Final Payment shall not, however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies the AGENCY may pursue with respect to such claims. The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time RI¿QDODXGLWDOOUHTXLUHGDGMXVWPHQWVZLOOEHPDGHDQGUHÀHFWHGLQD¿QDOSD\PHQW ,QWKHHYHQWWKDWVXFK ¿QDODXGLWUHYHDOVDQRYHUSD\PHQWWRWKH&2168/7$17WKH&2168/7$17ZLOOUHIXQGVXFKRYHUSD\PHQWWR WKH$*(1&<ZLWKLQWKLUW\FDOHQGDUGD\VRIQRWLFHRIWKHRYHUSD\PHQW6XFKUHIXQGVKDOOQRWFRQVWLWXWH DZDLYHUE\WKH&2168/7$17IRUDQ\FODLPVUHODWLQJWRWKHYDOLGLW\RID¿QGLQJE\WKH$*(1&<RI RYHUSD\PHQW 7KH&2168/7$17KDVWZHQW\ZRUNLQJGD\VDIWHUUHFHLSWRIWKH¿QDO3267$8',7WR EHJLQWKHDSSHDOSURFHVVWRWKH$*(1&<IRUDXGLW¿QGLQJV Agreement Number: Page 5 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 93 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) D. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for inspection E\UHSUHVHQWDWLYHVRIWKH$*(1&<DQGWKH8QLWHG6WDWHVIRUDSHULRGRIVL[\HDUVDIWHUUHFHLSWRI¿QDO payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period, the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be performed by the 6WDWH$XGLWRU:6'27¶V,QWHUQDO$XGLW2I¿FHDQGRUDWWKHUHTXHVWRIWKH$*(1&<¶V3URMHFW0DQDJHU VI. Sub-Contracting The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and by this reference made part of this AGREEMENT. The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT without prior written permission of the AGENCY. No permission for subcontracting shall create, between the AGENCY and sub-consultant, any contract or any other relationship. Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E” attached hereto and by this reference made part of this AGREEMENT. 7KH6(59,&(6RIWKHVXEFRQVXOWDQWVKDOOQRWH[FHHGLWVPD[LPXPDPRXQWSD\DEOHLGHQWL¿HGLQHDFKVXE consultant cost estimate unless a prior written approval has been issued by the AGENCY. $OOUHLPEXUVDEOHGLUHFWODERULQGLUHFWFRVWUDWHGLUHFWQRQVDODU\FRVWVDQG¿[HGIHHFRVWVIRUWKHVXEFRQVXOWDQW shall be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be PHPRULDOL]HGLQD¿QDOZULWWHQDFNQRZOHGJHPHQWEHWZHHQWKHSDUWLHV $OOVXEFRQWUDFWVVKDOOFRQWDLQDOODSSOLFDEOHSURYLVLRQVRIWKLV$*5((0(17DQGWKH&2168/7$17VKDOOUHTXLUH each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this AGREEMENT. With UHVSHFWWRVXEFRQVXOWDQWSD\PHQWWKH&2168/7$17VKDOOFRPSO\ZLWKDOODSSOLFDEOHVHFWLRQVRIWKH67$7(¶V 3URPSW3D\PHQWODZVDVVHWIRUWKLQ5&:DQG5&: The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable UHTXLUHPHQWVRI&)53DUWLQWKHDZDUGDQGDGPLQLVWUDWLRQRI'27DVVLVWHGFRQWUDFWV)DLOXUHE\WKH &2168/7$17WRFDUU\RXWWKHVHUHTXLUHPHQWVLVDPDWHULDOEUHDFKRIWKLV$*5((0(17ZKLFKPD\UHVXOWLQWKH termination of this AGREEMENT or such other remedy as the recipient deems appropriate. VII. Employment and 2rgani]ational ConÀict of Interest The CONSULTANT warrants that they have not employed or retained any company or person, other than a bona ¿GHHPSOR\HHZRUNLQJVROHO\IRUWKH&2168/7$17WRVROLFLWRUVHFXUHWKLVFRQWUDFWDQGWKDWLWKDVQRWSDLGRU DJUHHGWRSD\DQ\FRPSDQ\RUSHUVRQRWKHUWKDQDERQD¿GHHPSOR\HHZRUNLQJVROHO\IRUWKH&2168/7$17DQ\ fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work RUVHUYLFHVUHTXLUHGRIWKH&2168/7$17XQGHUWKLV$*5((0(17VKDOOEHFRQVLGHUHGHPSOR\HHVRIWKH &2168/7$17RQO\DQGQRWRIWKH$*(1&<DQGDQ\DQGDOOFODLPVWKDWPD\DULVHXQGHUDQ\:RUNPHQ¶V Agreement Number: Page 6 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 94 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made E\DWKLUGSDUW\DVDFRQVHTXHQFHRIDQ\DFWRURPLVVLRQRQWKHSDUWRIWKH&2168/7$17¶VHPSOR\HHVRURWKHU persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole obligation and responsibility of the CONSULTANT. The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except regularly retired employees, without written consent of the public employer of such person if he/she will be working on this AGREEMENT for the CONSULTANT. VIII. Nondiscrimination During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants, subcontractors and successors in interest, agrees to comply with the following laws and regulations: • Title VI of the Civil Rights Act of 1964 &LYLO5LJKWV5HVWRUDWLRQ$FWRI 86& &KDSWHU6XEFKDSWHU9G 3XEOLF/DZ WKURXJK GD $PHULFDQZLWK'LVDELOLWLHV$FWRI )HGHUDODLG+LJKZD\$FWRI86& &KDSWHUet. seq.) 86& &KDSWHU &)53DUW 5HKDELOLWDWLRQ$FWRI• 49 CFR Part 21 86& &KDSWHU6XEFKDSWHU9• 49 CFR Part 26 $JH'LVFULPLQDWLRQ$FWRI 5&:86& &KDSWHUet. seq.) In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit “F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached Exhibit “F” in HYHU\VXEFRQWUDFWLQFOXGLQJSURFXUHPHQWRIPDWHULDOVDQGOHDVHVRIHTXLSPHQWXQOHVVH[HPSWE\WKH5HJXODWLRQV or directives issued pursuant thereto. IX. Termination of Agreement The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon ten GD\VZULWWHQQRWLFHWRWKH&2168/7$17 In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the &2168/7$17D¿QDOSD\PHQWVKDOOEHPDGHWRWKH&2168/7$17IRUDFWXDOKRXUVFKDUJHGDQGDQ\DSSURSULDWH ¿[HGIHHSHUFHQWDJHDWWKHWLPHRIWHUPLQDWLRQRIWKLV$*5((0(17SOXVDQ\GLUHFWQRQVDODU\FRVWVLQFXUUHGXSWR the time of termination of this AGREEMENT. 1RSD\PHQWVKDOOEHPDGHIRUDQ\6(59,&(6FRPSOHWHGDIWHUWHQGD\VIROORZLQJUHFHLSWE\WKH CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two (2) of this VHFWLRQWKHQQR¿QDOSD\PHQWVKDOOEHGXHDQGWKH&2168/7$17VKDOOLPPHGLDWHO\UHLPEXUVHWKH$*(1&<IRU any excess paid. If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the CONSULTANT, the above formula for payment shall not apply. In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing SERVICES WRWKHGDWHRIWHUPLQDWLRQWKHDPRXQWRI6(59,&(6RULJLQDOO\UHTXLUHGZKLFKZDVVDWLVIDFWRULO\FRPSOHWHGWR Agreement Number: Page 7 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 95 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY at the time of WHUPLQDWLRQWKHFRVWWRWKH$*(1&<RIHPSOR\LQJDQRWKHU¿UPWRFRPSOHWHWKH6(59,&(6UHTXLUHGDQGWKH WLPHZKLFKPD\EHUHTXLUHGWRGRVRDQGRWKHUIDFWRUVZKLFKDIIHFWWKHYDOXHWRWKH$*(1&<RIWKH6(59,&(6 performed at the time of termination. Under no circumstances shall payment made under this subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of this section. ,ILWLVGHWHUPLQHGIRUDQ\UHDVRQWKDWWKH&2168/7$17ZDVQRWLQGHIDXOWRUWKDWWKH&2168/7$17¶VIDLOXUHWR SHUIRUPLVZLWKRXWWKH&2168/7$17¶VRULWVHPSOR\HH¶VIDXOWRUQHJOLJHQFHWKHWHUPLQDWLRQVKDOOEHGHHPHGWR be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be reimbursed IRUDFWXDOFRVWVDQGDSSURSULDWH¿[HGIHHSHUFHQWDJHLQDFFRUGDQFHZLWKWKHWHUPLQDWLRQIRURWKHUWKDQGHIDXOW clauses listed previously. 7KH&2168/7$17VKDOOZLWKLQGD\VQRWLI\WKH$*(1&<LQZULWLQJLQWKHHYHQWRIWKHGHDWKRIDQ\PHPEHU SDUWQHURURI¿FHURIWKH&2168/7$17RUWKHGHDWKRUFKDQJHRIDQ\RIWKH&2168/7$17¶VVXSHUYLVRU\DQGRU RWKHUNH\SHUVRQQHODVVLJQHGWRWKHSURMHFWRUGLVDI¿OLDWLRQRIDQ\SULQFLSDOO\LQYROYHG&2168/7$17HPSOR\HH 7KH&2168/7$17VKDOODOVRQRWLI\WKH$*(1&<LQZULWLQJLQWKHHYHQWRIWKHVDOHRUWUDQVIHURIRU PRUHRIWKHEHQH¿FLDORZQHUVKLSRIWKH&2168/7$17ZLWKLQGD\VRIVXFKVDOHRUWUDQVIHURFFXUULQJ7KH CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to renegotiate any term(s) RIWKLV$*5((0(17,IWHUPLQDWLRQIRUFRQYHQLHQFHRFFXUV¿QDOSD\PHQWZLOOEHPDGHWRWKH&2168/7$17 as set forth in the second and third paragraphs of this section. Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the &2168/7$17RUIRUIDLOXUHRIWKH&2168/7$17WRSHUIRUP6(59,&(6UHTXLUHGRILWE\WKH$*(1&< Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those rights with respect to any future act or omission by the CONSULTANT. X. Changes of Work The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as QHFHVVDU\WRFRUUHFWHUURUVDSSHDULQJWKHUHLQZLWKRXWDGGLWLRQDOFRPSHQVDWLRQWKHUHRI 6KRXOGWKH$*(1&<¿QG it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall be considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.” XI. Disputes Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within GD\VWRWKH'LUHFWRURI3XEOLF:RUNVRU$*(1&<(QJLQHHUZKRVHGHFLVLRQLQWKHPDWWHUVKDOOEH¿QDODQG binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the 'LUHFWRURI3XEOLF:RUNVRU$*(1&<(QJLQHHU¶VGHFLVLRQWKDWGHFLVLRQVKDOOEHVXEMHFWWRMXGLFLDOUHYLHZ,IWKH parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted under the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The parties hereto DJUHHWKDWDOOTXHVWLRQVVKDOOEHUHVROYHGE\DSSOLFDWLRQRI:DVKLQJWRQODZDQGWKDWWKHSDUWLHVKDYHWKHULJKWRI appeal from such decisions of the Superior Court in accordance with the laws of the State of Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. Agreement Number: Page 8 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 96 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) XII. Legal Relations The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the State of Washington. The CONSULTANT shall defend, indemnify, and hold The State of Washington (STATE) and the AGENCY and WKHLURI¿FHUVDQGHPSOR\HHVKDUPOHVVIURPDOOFODLPVGHPDQGVRUVXLWVDWODZRUHTXLW\DULVLQJLQZKROHRULQSDUW from the negligence of, or the breach of any obligation under this AGREEMENT by, the CONSULTANT or the &2168/7$17¶VDJHQWVHPSOR\HHVVXEFRQVXOWDQWVVXEFRQWUDFWRUVRUYHQGRUVRIDQ\WLHURUDQ\RWKHUSHUVRQV IRUZKRPWKH&2168/7$17PD\EHOHJDOO\OLDEOHSURYLGHGWKDWQRWKLQJKHUHLQVKDOOUHTXLUHD&2168/7$17 WRGHIHQGRULQGHPQLI\WKH67$7(DQGWKH$*(1&<DQGWKHLURI¿FHUVDQGHPSOR\HHVDJDLQVWDQGKROGKDUPOHVV WKH67$7(DQGWKH$*(1&<DQGWKHLURI¿FHUVDQGHPSOR\HHVIURPFODLPVGHPDQGVRUVXLWVEDVHGVROHO\XSRQ the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the AGENCY, their DJHQWVRI¿FHUVHPSOR\HHVVXEFRQVXOWDQWVVXEFRQWUDFWRUVRUYHQGRUVRIDQ\WLHURUDQ\RWKHUSHUVRQVIRUZKRP the STATE and/or the AGENCY may be legally liable; and provided further that if the claims or suits are caused E\RUUHVXOWIURPWKHFRQFXUUHQWQHJOLJHQFHRIDWKH&2168/7$17RUWKH&2168/7$17¶VDJHQWVHPSOR\HHV sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT is legally OLDEOHDQGEWKH67$7(DQGRU$*(1&<WKHLUDJHQWVRI¿FHUVHPSOR\HHVVXEFRQVXOWDQWVVXEFRQWUDFWRUVDQGRU vendors, of any tier, or any other persons for whom the STATE and or AGENCY may be legally liable, the defense DQGLQGHPQLW\REOLJDWLRQVKDOOEHYDOLGDQGHQIRUFHDEOHRQO\WRWKHH[WHQWRIWKH&2168/7$17¶VQHJOLJHQFHRU WKHQHJOLJHQFHRIWKH&2168/7$17¶VDJHQWVHPSOR\HHVVXEFRQVXOWDQWVVXEFRQWUDFWRUVRUYHQGRUVRIDQ\WLHU or any other persons for whom the CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier. 7KH&2168/7$17VKDOODOVRGHIHQGLQGHPQLI\DQGKROGWKH67$7(DQGWKH$*(1&<DQGWKHLURI¿FHUV DQGHPSOR\HHVKDUPOHVVIURPDOOFODLPVGHPDQGVRUVXLWVDWODZRUHTXLW\DULVLQJLQZKROHRULQSDUWIURPWKH alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, SURSULHWDU\LQIRUPDWLRQNQRZKRZFRS\ULJKWULJKWVRULQYHQWLRQVE\WKH&2168/7$17RUWKH&2168/7$17¶V agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable, in performance of the Work under this AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs, information or other items furnished or FRPPXQLFDWHGWR67$7(DQGRUWKH$*(1&<WKHLUDJHQWVRI¿FHUVDQGHPSOR\HHVSXUVXDQWWRWKH$*5((0(17 provided that this indemnity shall not apply to any alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary information, know-how, copyright rights or LQYHQWLRQVUHVXOWLQJIURP67$7(DQGRU$*(1&<¶VWKHLUDJHQWV¶RI¿FHUV¶DQGHPSOR\HHV¶IDLOXUHWRFRPSO\ ZLWKVSHFL¿FZULWWHQLQVWUXFWLRQVUHJDUGLQJXVHSURYLGHGWR67$7(DQGRU$*(1&<WKHLUDJHQWVRI¿FHUVDQG employees by the CONSULTANT, its agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be legally liable. 7KH&2168/7$17¶VUHODWLRQWRWKH$*(1&<VKDOOEHDWDOOWLPHVDVDQLQGHSHQGHQWFRQWUDFWRU Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due notice and H[DPLQDWLRQE\WKH$*(1&<WKDWWKHUHLVDYLRODWLRQRIWKH(WKLFVLQ3XEOLF6HUYLFH$FW&KDSWHU5&:RU any similar statute involving the CONSULTANT in the procurement of, or performance under, this AGREEMENT. 7KH&2168/7$17VSHFL¿FDOO\DVVXPHVSRWHQWLDOOLDELOLW\IRUDFWLRQVEURXJKWE\WKH&2168/7$17¶VRZQ HPSOR\HHVRULWVDJHQWVDJDLQVWWKH67$7(DQGRUWKH$*(1&<DQGVROHO\IRUWKHSXUSRVHRIWKLVLQGHPQL¿FDWLRQ DQGGHIHQVHWKH&2168/7$17VSHFL¿FDOO\ZDLYHVDQ\LPPXQLW\XQGHUWKHVWDWHLQGXVWULDOLQVXUDQFHODZ7LWOH RCW. This waiver has been mutually negotiated between the Parties. Agreement Number: Page 9 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 97 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) 8QOHVVRWKHUZLVHVSHFL¿HGLQWKLV$*5((0(17WKH$*(1&<VKDOOEHUHVSRQVLEOHIRUDGPLQLVWUDWLRQRI construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for: proper FRQVWUXFWLRQWHFKQLTXHVMREVLWHVDIHW\RUDQ\FRQVWUXFWLRQFRQWUDFWRU¶VIDLOXUHWRSHUIRUPLWVZRUNLQDFFRUGDQFH with the contract documents. The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise UHTXLUHGWKHIROORZLQJLQVXUDQFHZLWKFRPSDQLHVRUWKURXJKVRXUFHVDSSURYHGE\WKH6WDWH,QVXUDQFH &RPPLVVLRQHUSXUVXDQWWR7LWOH5&: Insurance Coverage $ :RUNHU¶VFRPSHQVDWLRQDQGHPSOR\HU¶VOLDELOLW\LQVXUDQFHDVUHTXLUHGE\WKH67$7( % &RPPHUFLDOJHQHUDOOLDELOLW\LQVXUDQFHZULWWHQXQGHU,62)RUP&*RULWVHTXLYDOHQWZLWKPLQLPXP OLPLWVRIRQHPLOOLRQGROODUVSHURFFXUUHQFHDQGWZRPLOOLRQGROODUVLQWKH aggregate for each policy period. & %XVLQHVVDXWROLDELOLW\LQVXUDQFHZULWWHQXQGHU,62)RUP&*RUHTXLYDOHQWSURYLGLQJFRYHUDJHIRU DQ\³$XWR´6\PEROXVHGLQDQDPRXQWQRWOHVVWKDQDRQHPLOOLRQGROODUFRPELQHGVLQJOH limit for each occurrence. ([FHSWLQJWKH:RUNHU¶V&RPSHQVDWLRQ,QVXUDQFHDQGDQ\3URIHVVLRQDO/LDELOLW\,QVXUDQFHWKH67$7(DQG $*(1&<WKHLURI¿FHUVHPSOR\HHVDQGDJHQWVZLOOEHQDPHGRQDOOSROLFLHVRI&2168/7$17DQGDQ\VXE consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations concerning products and completed operations coverage. This coverage shall be primary coverage and non-contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the additional insured FRYHUDJHUHTXLUHGKHUHXQGHU7KH&2168/7$17¶VDQGWKHVXEFRQVXOWDQW¶VDQGRUVXEFRQWUDFWRU¶VLQVXUHUVKDOO waive any and all rights of subrogation against the AIs. The CONSULTANT shall furnish the AGENCY with YHUL¿FDWLRQRILQVXUDQFHDQGHQGRUVHPHQWVUHTXLUHGE\WKLV$*5((0(177KH$*(1&<UHVHUYHVWKHULJKWWR UHTXLUHFRPSOHWHFHUWL¿HGFRSLHVRIDOOUHTXLUHGLQVXUDQFHSROLFLHVDWDQ\WLPH All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. 7KH&2168/7$17VKDOOVXEPLWDYHUL¿FDWLRQRILQVXUDQFHDVRXWOLQHGDERYHZLWKLQIRXUWHHQGD\VRIWKH execution of this AGREEMENT to: Name: Agency: Address: City: State: Zip: Email: Phone: Facsimile: 1RFDQFHOODWLRQRIWKHIRUHJRLQJSROLFLHVVKDOOEHHIIHFWLYHZLWKRXWWKLUW\GD\VSULRUQRWLFHWRWKH$*(1&< 7KH&2168/7$17¶VSURIHVVLRQDOOLDELOLW\WRWKH$*(1&<LQFOXGLQJWKDWZKLFKPD\DULVHLQUHIHUHQFHWR section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of the DXWKRUL]HG$*5((0(17DPRXQWRURQHPLOOLRQGROODUVZKLFKHYHULVJUHDWHUXQOHVVWKHOLPLWRI OLDELOLW\LVLQFUHDVHGE\WKH$*(1&<SXUVXDQWWR([KLELW+,QQRFDVHVKDOOWKH&2168/7$17¶VSURIHVVLRQDO liability to third parties be limited in any way. Agreement Number: Page 10 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised %HUWUDQG +DXVV &LW\ RI (GPRQGV WK $YH 1RUWK (GPRQGV :$ %HUWUDQG+DXVV#HGPRQGVZDJRY 6.4.a Packet Pg. 98 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) 7KHSDUWLHVHQWHULQWRWKLV$*5((0(17IRUWKHVROHEHQH¿WRIWKHSDUWLHVDQGWRWKHH[FOXVLRQRIDQ\WKLUGSDUW\ DQGQRWKLUGSDUW\EHQH¿FLDU\LVLQWHQGHGRUFUHDWHGE\WKHH[HFXWLRQRIWKLV$*5((0(17 The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action as is available to it under other provisions of this AGREEMENT, or otherwise in law. XIII. Extra Work A. The AGENCY may at any time, by written order, make changes within the general scope of this AGREEMENT in the SERVICES to be performed. % ,IDQ\VXFKFKDQJHFDXVHVDQLQFUHDVHRUGHFUHDVHLQWKHHVWLPDWHGFRVWRIRUWKHWLPHUHTXLUHGIRUSHUIRUPDQFH of any part of the SERVICES under this AGREEMENT, whether or not changed by the order, or otherwise DIIHFWVDQ\RWKHUWHUPVDQGFRQGLWLRQVRIWKLV$*5((0(17WKH$*(1&<VKDOOPDNHDQHTXLWDEOHDGMXVWPHQW LQWKHPD[LPXPDPRXQWSD\DEOHGHOLYHU\RUFRPSOHWLRQVFKHGXOHRUERWKDQGRWKHUDIIHFWHGWHUPV and shall modify this AGREEMENT accordingly. & 7KH&2168/7$17PXVWVXEPLWDQ\³UHTXHVWIRUHTXLWDEOHDGMXVWPHQW´KHUHDIWHUUHIHUUHGWRDV³&/$,0´ XQGHUWKLVFODXVHZLWKLQWKLUW\GD\VIURPWKHGDWHRIUHFHLSWRIWKHZULWWHQRUGHU+RZHYHULIWKH$*(1&< GHFLGHVWKDWWKHIDFWVMXVWLI\LWWKH$*(1&<PD\UHFHLYHDQGDFWXSRQD&/$,0VXEPLWWHGEHIRUH¿QDO payment of this AGREEMENT. D. Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However, nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable for WKLV$*5((0(17VKDOOQRWEHLQFUHDVHGRUFRQVLGHUHGWREHLQFUHDVHGH[FHSWE\VSHFL¿FZULWWHQVXSSOHPHQW to this AGREEMENT. XIV. Endorsement of Plans If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering data furnished by them. XV. Federal Review The Federal Highway Administration shall have the right to participate in the review or examination of the SERVICES in progress. XVI. Certi¿cation of the Consultant and the Agency $WWDFKHGKHUHWRDV([KLELW³*DDQGE´DUHWKH&HUWL¿FDWLRQVRIWKH&2168/7$17DQGWKH$*(1&<([KLELW ³*´&HUWL¿FDWLRQ5HJDUGLQJ'HEDUPHQW6XVSHQVLRQDQG2WKHU5HVSRQVLELOLW\0DWWHUV3ULPDU\&RYHUHG 7UDQVDFWLRQV([KLELW³*´&HUWL¿FDWLRQ5HJDUGLQJWKH5HVWULFWLRQVRIWKH8VHRI)HGHUDO)XQGVIRU/REE\LQJ DQG([KLELW³*´&HUWL¿FDWHRI&XUUHQW&RVWRU3ULFLQJ'DWD ([KLELW³*´LVUHTXLUHGRQO\LQ$*5((0(17¶V RYHURQHKXQGUHGWKRXVDQGGROODUVDQG([KLELW³*´LVUHTXLUHGRQO\LQ$*5((0(17¶VRYHU ¿YHKXQGUHGWKRXVDQGGROODUV7KHVH([KLELWVPXVWEHH[HFXWHGE\WKH&2168/7$17DQG submitted with the master AGREEMENT, and returned to the AGENCY at the address listed in section III “General 5HTXLUHPHQWV´SULRUWRLWVSHUIRUPDQFHRIDQ\6(59,&(6XQGHUWKLV$*5((0(17 Agreement Number: Page 11 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 99 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) XVII. Complete Agreement This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, amendments, or PRGL¿FDWLRQVRIWKHWHUPVKHUHRIVKDOOEHYDOLGXQOHVVUHGXFHGWRZULWLQJDQGVLJQHGE\WKHSDUWLHVDVDVXSSOHPHQW to this AGREEMENT. XVIII. Execution and Acceptance This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements, UHSUHVHQWDWLRQVZDUUDQWLHVFRYHQDQWVDQG$*5((0(17¶VFRQWDLQHGLQWKHSURSRVDODQGWKHVXSSRUWLQJPDWHULDO submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the terms and conditions thereof. XIX. Protection of Con¿dential Information The CONSULTANT acknowledges that some of the material and information that may come into its possession or knowledge in connection with this AGREEMENT or its performance may consist of information that is exempt IURPGLVFORVXUHWRWKHSXEOLFRURWKHUXQDXWKRUL]HGSHUVRQVXQGHUHLWKHUFKDSWHU5&:RURWKHUORFDOVWDWH RUIHGHUDOVWDWXWHV³6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQ´7KH³6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQ´LQFOXGHVEXWLV QRWOLPLWHGWRQDPHVDGGUHVVHV6RFLDO6HFXULW\QXPEHUVHPDLODGGUHVVHVWHOHSKRQHQXPEHUV¿QDQFLDOSUR¿OHV FUHGLWFDUGLQIRUPDWLRQGULYHU¶VOLFHQVHQXPEHUVPHGLFDOGDWDODZHQIRUFHPHQWUHFRUGVRUDQ\RWKHULQIRUPDWLRQ LGHQWL¿DEOHWRDQLQGLYLGXDO67$7(DQG$*(1&<VRXUFHFRGHRUREMHFWFRGH67$7(DQG$*(1&<VHFXULW\ GDWDQRQSXEOLF6SHFL¿FDWLRQV67$7(DQG$*(1&<QRQSXEOLFO\DYDLODEOHGDWDSURSULHWDU\VRIWZDUH6WDWH security data, or information which may jeopardize any part of the project that relates to any of these types of LQIRUPDWLRQ 7KH&2168/7$17DJUHHVWRKROGWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQLQVWULFWHVWFRQ¿GHQFH DQGQRWWRPDNHXVHRIWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQIRUDQ\SXUSRVHRWKHUWKDQWKHSHUIRUPDQFHRIWKLV $*5((0(17WRUHOHDVHLWRQO\WRDXWKRUL]HGHPSOR\HHVVXEFRQVXOWDQWVRUVXEFRQWUDFWRUVUHTXLULQJVXFK information for the purposes of carrying out this AGREEMENT, and not to release, divulge, publish, transfer, VHOOGLVFORVHRURWKHUZLVHPDNHLWNQRZQWRDQ\RWKHUSDUW\ZLWKRXWWKH$*(1&<¶VH[SUHVVZULWWHQFRQVHQW or as provided by law. The CONSULTANT agrees to release such information or material only to employees, sub-consultants or subcontractors who have signed a nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The CONSULTANT agrees to implement physical, electronic, and PDQDJHULDOVDIHJXDUGVWRSUHYHQWXQDXWKRUL]HGDFFHVVWRWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQ ,PPHGLDWHO\XSRQH[SLUDWLRQRUWHUPLQDWLRQRIWKLV$*5((0(17WKH&2168/7$17VKDOODWWKH$*(1&<¶V RSWLRQLFHUWLI\WRWKH$*(1&<WKDWWKH&2168/7$17KDVGHVWUR\HGDOORIWKH6WDWH¶V&RQ¿GHQWLDO ,QIRUPDWLRQRULLUHWXUQHGDOORIWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQWRWKH$*(1&<RULLLWDNHZKDWHYHURWKHU VWHSVWKH$*(1&<UHTXLUHVRIWKH&2168/7$17WRSURWHFWWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQ $VUHTXLUHGXQGHU([HFXWLYH2UGHUWKH&2168/7$17VKDOOPDLQWDLQDORJGRFXPHQWLQJWKHIROORZLQJ WKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQUHFHLYHGLQWKHSHUIRUPDQFHRIWKLV$*5((0(17WKHSXUSRVHVIRUZKLFK WKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQZDVUHFHLYHGZKRUHFHLYHGPDLQWDLQHGDQGXVHGWKH6WDWH¶V&RQ¿GHQWLDO ,QIRUPDWLRQDQGWKH¿QDOGLVSRVLWLRQRIWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQ7KH&2168/7$17¶VUHFRUGVVKDOO be subject to inspection, review, or audit upon reasonable notice from the AGENCY. 7KH$*(1&<UHVHUYHVWKHULJKWWRPRQLWRUDXGLWRULQYHVWLJDWHWKHXVHRIWKH6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQ FROOHFWHGXVHGRUDFTXLUHGE\WKH&2168/7$17WKURXJKWKLV$*5((0(177KHPRQLWRULQJDXGLWLQJRU investigating may include, but is not limited to, salting databases. Agreement Number: Page 12 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 100 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in termination of WKLV$*5((0(17DQGGHPDQGIRUUHWXUQRIDOO6WDWH¶V&RQ¿GHQWLDO,QIRUPDWLRQPRQHWDU\GDPDJHVRUSHQDOWLHV It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information which LVSURSULHWDU\DQGRUFRQ¿GHQWLDOGXULQJWKHWHUPRIWKLV$*5((0(177KHSDUWLHVDJUHHWRPDLQWDLQWKH FRQ¿GHQWLDOLW\RIVXFKLQIRUPDWLRQGXULQJWKHWHUPRIWKLV$*5((0(17DQGDIWHUZDUGV$OOPDWHULDOVFRQWDLQLQJ VXFKSURSULHWDU\DQGRUFRQ¿GHQWLDOLQIRUPDWLRQVKDOOEHFOHDUO\LGHQWL¿HGDQGPDUNHGDV³&RQ¿GHQWLDO´DQGVKDOO be returned to the disclosing party at the conclusion of the SERVICES under this AGREEMENT. 7KH&2168/7$17VKDOOSURYLGHWKH$*(1&<ZLWKDOLVWRIDOOLQIRUPDWLRQDQGPDWHULDOVLWFRQVLGHUVFRQ¿GHQWLDO and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT; or (b) as soon as such FRQ¿GHQWLDORUSURSULHWDU\PDWHULDOLVGHYHORSHG ³3URSULHWDU\DQGRUFRQ¿GHQWLDOLQIRUPDWLRQ´LVQRWPHDQWWR include any information which, at the time of its disclosure: (i) is already known to the other party; (ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is generally utilized by XQDI¿OLDWHGWKLUGSDUWLHVHQJDJHGLQWKHVDPHEXVLQHVVRUEXVLQHVVHVDVWKH&2168/7$17 The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure ODZV$VVXFKWKH$*(1&<VKDOOPDLQWDLQWKHFRQ¿GHQWLDOLW\RIDOOVXFKLQIRUPDWLRQPDUNHGSURSULHWDU\DQG RUFRQ¿GHQWLDORURWKHUZLVHH[HPSWXQOHVVVXFKGLVFORVXUHLVUHTXLUHGXQGHUDSSOLFDEOHVWDWHRUIHGHUDOODZ,ID SXEOLFGLVFORVXUHUHTXHVWLVPDGHWRYLHZPDWHULDOVLGHQWL¿HGDV³3URSULHWDU\DQGRUFRQ¿GHQWLDOLQIRUPDWLRQ´RU RWKHUZLVHH[HPSWLQIRUPDWLRQWKH$*(1&<ZLOOQRWLI\WKH&2168/7$17RIWKHUHTXHVWDQGRIWKHGDWHWKDWVXFK UHFRUGVZLOOEHUHOHDVHGWRWKHUHTXHVWHUXQOHVVWKH&2168/7$17REWDLQVDFRXUWRUGHUIURPDFRXUWRIFRPSHWHQW jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining disclosure, the $*(1&<ZLOOUHOHDVHWKHUHTXHVWHGLQIRUPDWLRQRQWKHGDWHVSHFL¿HG The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure that PD\LQFOXGHDVXEFRQVXOWDQW¶VSURSULHWDU\DQGRUFRQ¿GHQWLDOLQIRUPDWLRQ7KH&2168/7$17QRWL¿FDWLRQWRWKH VXEFRQVXOWDQWZLOOLQFOXGHWKHGDWHWKDWVXFKUHFRUGVZLOOEHUHOHDVHGE\WKH$*(1&<WRWKHUHTXHVWHUDQGVWDWH that unless the sub-consultant obtains a court order from a court of competent jurisdiction enjoining that disclosure WKH$*(1&<ZLOOUHOHDVHWKHUHTXHVWHGLQIRUPDWLRQ,IWKH&2168/7$17DQGRUVXEFRQVXOWDQWIDLOWRREWDLQ a court order or other judicial relief enjoining the AGENCY by the release date, the CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of actual or alleged damages, OLDELOLWLHVRUFRVWVDVVRFLDWHGZLWKWKH$*(1&<¶VVDLGGLVFORVXUHRIVXEFRQVXOWDQWV¶LQIRUPDWLRQ XX. Records Maintenance During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) years IURPWKHGDWHRI¿QDOSD\PHQWWRWKH&2168/7$17WKH&2168/7$17VKDOONHHSUHWDLQDQGPDLQWDLQDOO “documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all “documents” SHUWDLQLQJWRWKH6(59,&(6SURYLGHGKHUHXQGHUVKDOOEHPDGHDYDLODEOHIRUUHYLHZDWWKH&2168/7$17¶VSODFH of business during normal working hours. If any litigation, claim or audit is commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such documents. “Documents” shall be retained until DOOOLWLJDWLRQFODLPVRUDXGLW¿QGLQJVKDYHEHHQUHVROYHGHYHQWKRXJKVXFKOLWLJDWLRQFODLPRUDXGLWFRQWLQXHVSDVW the six (6) year retention period. For purposes of this AGREEMENT, “documents” means every writing or record of every type and description, including electronically stored information (“ESI”), that is in the possession, control, or custody of the CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENT ‘s, appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, Agreement Number: Page 13 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 101 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) tabulations, computations, summaries, inventories, and writings regarding conferences, conversations or telephone conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description; every copy of the foregoing whether or not the original is in the possession, custody, or control of the CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on the original. For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined, either directly or after translation into a reasonably useable form. ESI may include information and/or documentation stored in various software programs such as: Email, Outlook, Word, Excel, Access, Publisher, PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network servers, backup WDSHVVPDUWSKRQHVWKXPEGULYHV&'V'9'VÀRSS\GLVNVZRUNFRPSXWHUVFHOOSKRQHVODSWRSVRUDQ\RWKHU electronic device that CONSULTANT uses in the performance of its Work or SERVICES hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home. ³1DWLYH¿OHV´DUHDVXEVHWRI(6,DQGUHIHUWRWKHHOHFWURQLFIRUPDWRIWKHDSSOLFDWLRQLQZKLFKVXFK(6,LVQRUPDOO\ FUHDWHGYLHZHGDQGRUPRGL¿HG The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in writing by the AGENCY prior to the execution of such subcontract. In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the “Execution Date” box on page one (1) of this AGREEMENT. Signature Date Signature Date $Q\ PRGL¿FDtLRQ FKDQJe RU UeIRUPDtLRQ RI tKLs $*5((0(17 sKDOO UeqXLUe DSSURYDO Ds tR IRUP E\ tKe 2I¿Fe RI tKe $ttRUQe\ *eQeUDO. Agreement Number: Page 14 of 14 Local Agency A&E Professional Services Cost Plus Fixed Fee Consultant Agreement Revised 6.4.a Packet Pg. 102 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit A Scope of Work )HGHUDO$LG No. Agreement Number: Exhibit A /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1 3OHDVH VHH DWWDFKHG VFRSH RI ZRUN 6.4.a Packet Pg. 103 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 1 of 7 November 2020 Construction Management Services Scope of Work November 2020 City of Edmonds Citywide Pedestrian Crossing Enhancements City Project Number: E7DC/i026 Federal Aid Number: SRTS-365(013) KPG, P.S. (KPG) will provide construction management services for the construction contract to complete the City of Edmonds Pedestrian Crossing Enhancements project. The proposed work includes: removal and installation of new pavement, curbs, sidewalks, ADA ramps, curb bulbs, a modular block wall, drainage modifications, new channelization and signage, landscaping treatments and property restoration, modifications to the existing signal at the SR 104 & 232nd St SW intersection, and a new High intensity Activated crosswalk (HAWK) signal will be installed at the SR 524 & 84th Ave W. A detailed scope for the Contract follows: I.INTRODUCTION The following scope of services and associated costs are based upon the assumptions outlined below. General Assumptions: The level of service and fee is based on project duration of 80 working days with 5 days prior to construction and 12 days for closeout for a total of 97 working days. It is understood there will be a suspension for material procurement with this project. The suspension will require little effort from Consultant during the estimated 6 to 9 months of material procurement but some effort will be required to keep updates and Contractor required paperwork flowing. The proposed project team will include a full time City inspector and a full time Resident Engineer from the Consultant for construction administration documentation and project support. Team also includes sub-consultant to provide services for materials testing. It is understood the City of Edmonds shall provide a Project Engineer that will act as the project’s focal point of coordination and documentation for all 80 Working Days. Consultant will utilize the Record of Materials (ROM) developed by WSDOT. This scope of services provides the management of the ROM and scheduling of required materials testing respectively. City will review and execute the insurance, bonds, and the Construction Contract. 6.4.a Packet Pg. 104 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 2 of 7 November 2020 Consultant will coordinate with WSDOT during audits or traffic control operations related to project impacts and help the City to complete any other required correspondence with outside agencies. The City will work with the Contractor to conduct all community outreach in relation to phasing and direct impacts due to construction. The City shall be responsible for the communication to the community on schedule and work activities. Consultant services will be performed in accordance with the WSDOT Lag Manual and Construction Manual, Contract plans & special provisions, and City of Edmonds engineering standards. The franchise Utilities will provide field inspection for all work surrounding the construction or relocation of their utility systems if necessary. Coordination of construction with franchise utilities, if any, will be done by City Contractor. Consultant will help facilitate coordination between utilities and Contractor as needed or requested by City. II.SCOPE OF WORK The objective and purpose of this Construction Management Services Agreement is for the Consultant to successfully deliver the construction of the Project to the City by ensuring that the improvements are constructed in accordance with the approved Plans and Specifications, as may be amended or revised, that all of the required Project documentation is accounted for, and ultimately that the City of Edmonds receives a successful review by WSDOT Local Programs at the end of the Project. TASK 1 – MANAGEMENT / COORDINATION /ADMINISTRATION Provide overall project management, coordination with the City, monthly progress reports, and invoicing. This effort will include the following elements. 1.1 Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. 1.2 Review monthly expenditures and CM team scope activities. Prepare and submit monthly project progress reports to the City along with invoices describing CM services provided each month. Prepare and submit reporting required by funding source(s), if any. Deliverables: Monthly invoices and progress reports 6.4.a Packet Pg. 105 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 3 of 7 November 2020 TASK 2 – PRECONSTRUCTION SERVICES 2.1 Preconstruction Conference: The City will prepare an agenda for, distribute notices of, and conduct a preconstruction conference in the City’s offices or via an on-line platform of the City’s choice. The Consultant’s document control specialist will attend the preconstruction conference. Pertinent City staff and private utilities will also be present at this meeting. The Consultant will prepare a written record of the meeting and distribute copies of the minutes to all attendees and affected agencies, staff, etc. At the Pre-construction conference, the Consultant shall help facilitate discussions with the Contractor concerning the plans, specifications, schedules, pay estimate timelines and cutoff dates, issues with utilities, any unusual conditions, Federal, State, and local requirements and any other items that will result in better project understanding among the parties involved. 2.2 Review Plans and Specs: The Consultant team will familiarize themselves with all plans, specs, and City standards that will be incorporated into this project. 2.3 Prepare Hard and Electronic Files: The Consultant will prepare all electronic and hard copy files in preparation for the project. All files will be labeled and organized in accordance with WSDOT LAG Manual. This includes pre-populating forms and pay estimate as coordinated with the City. Assumptions: The City will prepare the WSDOT ROM for use in this project. A thorough review of plans and specs will be done to ensure the ROM captures all materials and bid items for this project. The City will provide the completed ROM to the Consultant for use during construction. The Consultant will maintain the ROM per task 4.3 below. Deliverables: Preconstruction conference meeting minutes TASK 3 – CONSTRUCTION SERVICES – OFFICE 3.1 Document Control. Original documentation will be housed at the Consultant’s office and filed in accordance with standard filing protocol. A copy of working files will be maintained in the field office. Document Control will consist of the following: Final Estimate (Approving Authority File) Comparison of Preliminary and Final Quantities (Approving Authority File) Final Records as identified in WSDOT LAG (Approving Authority File) Record of Material Samples and Tests 6.4.a Packet Pg. 106 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 4 of 7 November 2020 Materials Certification Affidavit of Wages Paid Release for the Protection of Property Owners and General Contractor UDBE Documentation (see 4.11 below). Certified Payroll (see 4.9 below). 3.2 Project Coordination: Liaison with City, construction Contractor, engineer, utilities and property owners on a regular basis to discuss project issues and status. 3.3 Plan Interpretations: Provide technical interpretations of the drawings, specifications, and Contract Documents, and evaluate requested deviations from the approved design or specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or budget changes. 3.4 Weekly Meetings: City will lead weekly meetings. Consultant will prepare agenda for City review and distribute meeting minutes to attendees. Outstanding issues to be tracked on a weekly basis. Weekly Statement of Working Days will be reviewed/accepted by Contractor during the Weekly Meeting. 3.5 Initial Schedule Review: Consultant shall perform review of Contractor provided CPM for conformance with the Contract Documents. Any discrepancies, conflicts or unreasonable work durations will be brought to the attention of the Contactor and City, 3.6 Lump Sum Breakdown: Consultant shall evaluate construction Contractors’ Schedule of Values for lump sum items. Review the Contract Price allocations and verify that such allocations are made in accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for payment each month will be calculated with detailed data. 3.7 Monthly Pay Requests: Consultant shall prepare monthly requests for Contractor payment based on field note records prepared by City (or Consultant) field inspector in accordance with WSDOT LAG Manual and current guidelines. Utilize City-provided format for pay estimates. 3.8 Monthly Schedule Review: Consultant will provide review of Contractor’s updated schedule and compare with field-observed progress. Any discrepancies in durations, workflow, or any changed conditions will be brought to the attention of the Contractor and City. 3.9 Certified Payroll: The Consultant will Process and check the Contractor and Subcontractor’s certified payroll per State and Federal Prevailing Wage Requirements. Tracking of payroll shall consist of recording each payroll received from the Prime and Subcontractors and checking pay rates against Contract requirements. Any discrepancies will be brought to the Contractor and City. Upon review of the certified payrolls, provide to the City for final review and initialing by City staff. 3.10 Weekly Statement of Working Days: Consultant shall prepare and issue weekly statement of working day report each week to the Contractor and City for review and approval. Weekly statement of working days will be based on field inspection reports provided by City (or Consultant). 6.4.a Packet Pg. 107 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 5 of 7 November 2020 3.11 WSDOT & FHWA Reporting: Prepare and track all necessary reports per WSDOT Highways & Local Program Requirements. This will include UDBE condition of award tracking throughout the project, UDBE Reporting, EEO reporting, Training Goal tracking via certified payroll, UDBE on site reviews conducted by City inspector, and Training Questionnaires. Periodically meet with WSDOT Highways and Local Programs staff as requested to review project status. Monitor prompt payment to subcontractors by reviewing WSDOT’s Diversity Management & Compliance System (DMCS) weekly and provide timely written notification to Contractor and City, if there are payment discrepancies with subcontractors. 3.12 Subcontractor Documentation: Process / approve all required subcontractor documentation. Request to Sublets will be verified and logged. This includes checking System Award Management System (SAMS), verifying business licensing, reviewing insurance documentation, verifying city business licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor documentation will be logged into KPG’s subcontractor logs. 3.13 Cost Projections: Prepare up to two cost projections for the project. Projections to be based on the current amount paid to date, pending change orders, quantity projections, and other information. A verbal memo to file at substantial completion will be written outlining all the over/under-runs based on City inspection staff input. 3.14 Audit Oversight: Provide oversight, with City staff, during audits performed by WSDOT Local Programs and others and make corrections to project documentation as needed. The Consultant will perform a QA/QC review of the documents with the City’s project manager at agreed to intervals throughout the course of the project and a final review at Physical Completion. 3.15 Physical Completion Letter: Following completion of all punch list work verified by the CIty, the Consultant shall prepare physical completion letter to the Contractor and the City shall issue the final contract voucher. 3.16 Project Closeout: Transfer all project documents to the City for permanent storage. Schedule review comments As-built schedule Meeting agendas and notes Monthly Pay Estimates Subcontractor Packets Cost Projection Physical Completion Letter Final Project Documents – Including WSDOT reporting as shown in section 4.11 above. 6.4.a Packet Pg. 108 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 6 of 7 November 2020 TASK 4 – SUBMITTAL/RFI PROCESSING 4.1 Submittals: City shall take lead on submittal reviews/ approvals. Consultant shall coordinate review process for shop drawings, samples, traffic control plans, test reports, and other submittals from the Contractor for compliance with the contract documents. Submittals shall be logged and tracked by Consultant. 4.2 Request for Information (RFI): City shall review and respond to RFI’s. RFI’s shall be logged and tracked by Consultant. 4.3 Record of Materials (ROM): Utilize ROM prepared by WSDOT and update based on Special Provisions and Plans for use on the project, based on the contract specifications. The ROM will be maintained by the Consultant. The ROM will track all of the materials delivered to the site including manufacturer/supplier, approved RAM’s, QPL items, material compliance documentation, and all other required documentation provided by the City inspector (or Consultant). Updates to the ROM will be provided at each weekly project coordination meeting for review by all parties. Deliverables: Submittal log RFI Log Completed Record of Material. Assumptions: It is assumed that materials that require fabrication inspection per WSDOT LAG 52.3.32 will be conducted by WSDOT through a contract with the City. Materials that fall within this category include: Signal and Illumination poles, structural precast concrete items, and signs. TASK 5 – CHANGE MANAGEMENT 5.1 Change Orders: The City will develop change orders and the Consultant will provide technical assistance to negotiate change orders, and assist in resolution of disputes which may occur during the course of the project. Each change order will be executed in accordance with WSDOT Standard Specifications and contain the following: Change order Contractor’s Pricing Verbal Approval Memo Back up documentation, including independent cost estimate and time impact analysis. 5.2 Force Account: The City will track Contractor force account labor, equipment and materials. All force account calculations will be verified by the City and double checked by the Consultant. The City shall have final authority to approve any Force Account work prior to agreement with the Contractor. 6.4.a Packet Pg. 109 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A-1 City of Edmonds KPG, P.S. Citywide Pedestrian Crossing Enhancements Project Number (City) E7DC/i026 Construction Management Services Page 7 of 7 November 2020 Deliverables: Change Order(s) – City Creates, Consultant will assist in the backup information for the C.O. such as ICE, Justifications, etc… Case Management Log – City Potential Change Order Log - City Force Account Records – Consultant TASK 6 – ADDITIONAL SERVICES 6.1 Management Reserve: A five percent (5%) fee has been included in the cost for services as a placeholder and serves as the Management Reserve for the Project. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed. 6.2 Material Testing: HWA Geosciences will be retained as our (KPG) subconsultant to provide material testing services. All testing will be done in accordance with LAG Manual and WSDOT Construction Manual. Additional services requested by the City will be performed only when authorized by the City. Authorization to perform additional services will be in writing, specifying the work to be performed, and basis of payment. Items such as Community Outreach (except as completed on a day to day basis by the inspector and resident engineer as described in task 3.1 – vii), Public Meetings, Ribbon Cutting Ceremony, claims analysis, surveying, services during shutdown periods of non-working days, and services for extended working days are examples of possible additional services. This fee is based on 1 week prior to construction, an 80 working day contract, and 2 weeks for closeout, 8 hour days, additional extension of days will be approximately $1,000.00 per day for one person. (8 hours x $125.00 = $1,000.00) 6.4.a Packet Pg. 110 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit B DBE Participation Agreement Number: Exhibit B /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1 7KHUH LV QR '%( *RDO IRU WKLV SURMHFW 6.4.a Packet Pg. 111 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit C Preparation and Delivery of Electronic Engineering and Other Data In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is WRXVHLQSUHSDULQJHOHFWURQLF¿OHVIRUWUDQVPLVVLRQWRWKHDJHQF\7KHIRUPDWDQGVWDQGDUGVWREHSURYLGHGPD\ include, but are not limited to, the following: I. Surveying, Roadway Design & Plans Preparation Section A. Survey Data B. Roadway Design Files C. Computer Aided Drafting Files Agreement Number: Exhibit C /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 4 3OHDVH VHH VFRSH RI ZRUN 1$ 1$ 6.4.a Packet Pg. 112 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) ' 6SHFLI\WKH$JHQF\¶V5LJKWWR5HYLHZ3URGXFWZLWKWKH&RQVXOWDQW E. Specify the Electronic Deliverables to Be Provided to the Agency F. Specify What Agency Furnished Services and Information Is to Be Provided Agreement Number: Exhibit C /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 2 of 4 6HH VFRSH RI ZRUN $JHQF\ UHWDLQV WKH ULJKW WR UHYLHZ DOO GHOLYHUDEOHV DV VWDWHG LQ WKH 6FRSH RI :RUN DQG DV LQGLFDWLRQ LQ WKH $JUHHPHQW 6HH VFRSH RI ZRUN 6.4.a Packet Pg. 113 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) II. Any Other Electronic Files to Be Provided III. Methods to Electronically Exchange Data Exhibit C /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 3 of 4 (PDLO *% 0D[ 3UH$SSURYHG &OLHQW RU &RQVXOWDQW KRVWHG )732QOLQH ([FKDQJH 6LWH &LW\ $SSURYHG %2;&20 VHUYLFHV &RPSDFW 'LFVF'9' )ODVK 'ULYH 6HH VFRSH RI ZRUN 6.4.a Packet Pg. 114 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) A. Agency Software Suite B. Electronic Messaging System C. File Transfers Format Exhibit C /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 4 of 4 0LFURVRIW 2XWORRN 6HH VFRSH RI ZRUN 0LFURVRIW 2IILFH 6.4.a Packet Pg. 115 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit D Prime Consultant Cost Computations Agreement Number: Exhibit D /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1 6HH DWWDFKHG )HH (VWLPDWH %LOOLQJ 5DWHV :6'27 2YHUKHDG 5DWH /HWWHU 6.4.a Packet Pg. 116 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements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aPacket Pg. 117Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) ==4;- '%4-= "<4-- ;<4&< ;%4=" ;-4'" ;,4=& &'4'' -%4%% ,<4<% ,'4&-9 &>'"= 00>= :6%- 6.4.aPacket Pg. 118Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Est Direct Salary Office Overhead @1.5456 Fee @ 25% of DL 2020 Inclusive Rate 1.5456 25% Classification Costs (DSC) Of DSC of DSC (Rounded to $1) Principal 88.45 136.71 22.11 247 Engineering Manager 79.55 122.95 19.89 222 Senior Engineer 65.67 101.50 16.42 184 Sr. Project Engineer 57.69 89.17 14.42 161 Project Engineer 49.29 76.18 12.32 138 Design Engineer 40.87 63.17 10.22 114 Engineering Technician 33.65 52.01 8.41 94 Technician 32.31 49.94 8.08 90 Engineering Assistant 29.06 44.92 7.27 81 Principal Architect 75.72 117.03 18.93 212 Aviation Manager 59.13 91.39 14.78 165 Senior Architect 53.51 82.71 13.38 150 Architecture Technician II 40.84 63.12 10.21 114 Architecture Technician I 32.21 49.78 8.05 90 Survey Manager 79.55 122.95 19.89 222 Survey Crew II (W/Equip) 77.00 119.01 19.25 215 Survey Crew I (W/Equip) 60.00 92.74 15.00 168 Project Surveyor 49.98 77.25 12.50 140 Senior Field Surveyor 41.47 64.10 10.37 116 Field Surveyor 37.53 58.01 9.38 105 Senior Survey Technician 41.27 63.79 10.32 115 Survey Technician 33.82 52.27 8.46 95 Survey Assistant 27.00 41.73 6.75 75 Urban Design Manager 62.94 97.28 15.73 176 Project Landscape Architect 45.67 70.59 11.42 128 Landscape Technician 32.19 49.75 8.05 90 Senior Transportation Planner 53.85 83.23 13.46 151 Transportation Planner 35.13 54.30 8.78 98 Senior Construction Manager 75.76 117.09 18.94 212 Construction Manager 60.58 93.63 15.15 169 Senior Resident Engineer 50.00 77.28 12.50 140 Resident Engineer 43.82 67.73 10.96 123 Assistant Resident Engineer 44.92 69.43 11.23 126 Senior Construction Observer 50.00 77.28 12.50 140 Construction Observer II 39.90 61.67 9.98 112 Construction Observer I 32.00 49.46 8.00 89 Construction Technician 29.06 44.92 7.27 81 Document Control Specialist 39.43 60.94 9.86 110 Document Control Admin 26.66 41.21 6.67 75 Construction Assistant 24.00 37.09 6.00 67 CAD Manager 57.11 88.27 14.28 160 Senior CAD Technician 43.22 66.80 10.81 121 CAD Technician 36.28 56.07 9.07 101 Business Manager 56.27 86.97 14.07 157 Senior Admin 36.25 56.03 9.06 101 Office Admin 31.00 47.91 7.75 87 Office Assistant 26.00 40.19 6.50 73 Subs billed at cost plus 5%. Reimbursables billed at actual costs. Mileage billed at the current approved IRS mileage rate. KPG, PS Summary of Negotiated Costs Effective January 1, 2020 through December 31, 2020 6.4.a Packet Pg. 119 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) 6.4.a Packet Pg. 120 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit E Sub-consultant Cost Computations 7KH&2168/7$17VKDOOQRWVXEFRQWUDFWIRUthe performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to section VI “Sub-Contracting” of this AGREEMENT. Agreement Number: Exhibit E /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1 HWA - Materials Testing / NTE $10,000 6.4.a Packet Pg. 121 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A Project Cost Estimate HWA Ref: 2020-132 Construction Inspection Services Task Order: Edmonds Citywide Pedestrian Enhancemants Date: 5-Nov-20 Edmonds, Washington Prepared By: BKH/BS Prepared For: Terri Sims, KPG PROPOSED WORK SCOPE: This cost estimate is based on Plans and Specifications obtained from Builder's Exchange and information from the Client. The Scope of Services include: 2. Periodic concrete testing for curb/gutter, ADA ramps, illumination/signal pole foundations, and driveways. 3. Inspection and testing of compacted CSTC for roadway and ramp support. 4. Inspection and testing of HMA placement and compaction (minimum: one test per 100 tons). 5. Written field reports will be prepared for all inspections and reviewed for QC. Material Testing - ESTIMATED HWA LABOR: Geol VIII Engr. VII Inspector Clerical TOTAL TOTAL $70.00 $70.00 $30.00 $25.00 HOURS AMOUNT Soils QA Inspection and Testing, including: Aggregate Sampling (Assumes 1 trip to 1 pits and one HMA plant)4 4 $120 Compaction of CSTC placed as Storm backfill, and for curb/gutter and driveway. (6 visits)22 22 $660 HMA Compaction (2 visits to site and one to plant for Rice, Extraction/Gradation sample)14 14 $420 Sampling and Testing of Concrete for Curbs, sidewalks and Driveway (3 visits/3 pickups)15 15 $450 Geotechnical Consultation & Project Management Project Management.1 3 4 $280 QA Review, Reporting, and Report Distribution 1 4 1 6 $375 DIRECT SALARY COST 2 7 55 1 65 $2,305 Material Testing - LABORATORY TESTING ESTIMATE: LABORATORY EXPENSE DESCRIPTION Est No.Unit Test TOTAL CSTC Acceptance Testing (FF, SE, Gradation) 1 sample 1 $340 $340 Gravel Backfill for Walls Acceptance Testing (SE, Gradation) 1 sample 1 $285 $285 Proctor Value for all aggregates to be used (2 samples)2 $255 $510 Extraction/Gradation and Rice Density of HMA 1 $320 $320 Concrete compressive strength testing (3 sets x 4 per set)12 $30 $360 LABORATORY TOTAL:$1,815 1. Periodic Inspection and testing of compacted stormwater trench backfill, curb/gutter, sidewalk and driveway base, wall backfill, and HMA materials. Material Samples collected at Pit/plant. Scope of Services 2020 PERSONNEL & HOURLY RATES Edmonds Citywide Crosswalk Enhancement 1 of 2 HWA GeoSciences Inc. 6.4.a Packet Pg. 122 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) EXHIBIT A (Continued) EXPENSES: $320 $350 $120 EXPENSE TOTAL:$790 ESTIMATED PROJECT TOTALS AND SUMMARY: Direct Salary Cost (DSC)$2,305 OH @ 1.9486 * DSC $4,492 FF @ 25% * DSC $576 Total Labor Cost $7,373 Laboratory Testing $1,815 Direct Expenses $790 ESTIMATED PROJECT TOTAL:$9,978 Assumptions: 1. These estimates may require adjustment due to the Contractor's rate of construction, weather delays, night work and/or other factors beyond our control. 2. The HWA PM reserves the right to shift hours between the various subtasks as required. 3. The HWA work scope does not include safety assessment nor work pertaining to any environmental issues. 4. This cost estimate was prepared with the understanding that the Client will schedule inspection as needed. 5. All night work is charged at an 8 hour minimum segment. Night work cancelled within 12 hrs of scheduled time will be charged 4 hrs. 6. Geotechnical consulting, Submittal and RAM review is not included. Mileage for HMA and aggregate sampling, assuming 3 trips EXPENSE DESCRIPTION Total Cost Nuke gauge rental ($40/Day), assuming 8 days Mileage to and from the job site 6.4.a Packet Pg. 123 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) June 26, 2020 HWA GeoSciences, Inc. 21312 30th Drive SE, Suite 110 Bothell, WA 98021 Subject: Acceptance FYE 2019 ICR – CPA Report Dear Vasiliy Babko: We have accepted your firms FYE 2019 Indirect Cost Rate (ICR) of 194.86% of direct labor (rate includes 0.41% Facilities Capital Cost of Money) based on the “Independent CPA Report,” prepared by T-MAX CPA. This rate will be applicable for WSDOT Agreements and Local Agency Contracts in Washington only. This rate may be subject to additional review if considered necessary by WSDOT. Your ICR must be updated on an annual basis. Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms and conditions of the respective agreement/contract. This was not a cognizant review. Any other entity contracting with the firm is responsible for determining the acceptability of the ICR. If you have any questions, feel free to contact our office at (360) 705-7019 or via email consultantrates@wsdot.wa.gov. Regards; ERIK K. JONSON Contract Services Manager EKJ:ah 6.4.a Packet Pg. 124 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit F Title VI Assurances During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, and successors in interest agrees as follows: 1. 2. 6. Compliance with Regulations: The CONSULTANT shall comply with the Regulations relative to non- discrimination in federally assisted programs of the AGENCY, Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time (hereinafter referred to as the “REGULATIONS”), which are herein incorporated by reference and made a part of this AGREEMENT. Non-discrimination: The CONSULTANT, with regard to the work performed during this AGREEMENT, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention RIVXEFRQVXOWDQWVLQFOXGLQJSURFXUHPHQWRIPDWHULDOVDQGOHDVHVRIHTXLSPHQW7KH&2168/7$17 VKDOOQRWSDUWLFLSDWHHLWKHUGLUHFWO\RULQGLUHFWO\LQWKHGLVFULPLQDWLRQSURKLELWHGE\6HFWLRQRIWKH REGULATIONS, including employment practices when this AGREEMENT covers a program set forth in Appendix B of the REGULATIONS. 6ROLFLWDWLRQVIRU6XEFRQVXOWDQWV,QFOXGLQJ3URFXUHPHQWRI0DWHULDOVDQG(TXLSPHQW,QDOOVROLFLWDWLRQV either by competitive bidding or negotiations made by the CONSULTANT for work to be performed XQGHUDVXEFRQWUDFWLQFOXGLQJSURFXUHPHQWRIPDWHULDOVRUOHDVHVRIHTXLSPHQWHDFKSRWHQWLDOVXE FRQVXOWDQWRUVXSSOLHUVKDOOEHQRWL¿HGE\WKH&2168/7$17RIWKH&2168/7$17¶VREOLJDWLRQVXQGHU this AGREEMENT and the REGULATIONS relative to non-discrimination on the grounds of race, color, sex, or national origin. ,QIRUPDWLRQDQG5HSRUWV7KH&2168/7$17VKDOOSURYLGHDOOLQIRUPDWLRQDQGUHSRUWVUHTXLUHGE\WKH REGULATIONS or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the AGENCY, the STATE, or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such 5(*8/$7,216RUGHUVDQGLQVWUXFWLRQV:KHUHDQ\LQIRUPDWLRQUHTXLUHGRID&2168/7$17LVLQWKH exclusive possession of another who fails or refuses to furnish this information, the CONSULTANT shall so certify to the AGENCY, the STATE, or the FHWA as appropriate, and shall set forth what efforts it has made to obtain the information. 6DQFWLRQVIRU1RQFRPSOLDQFH,QWKHHYHQWRIWKH&2168/7$17¶VQRQFRPSOLDQFHZLWKWKHQRQ discrimination provisions of this AGREEMENT, the AGENCY shall impose such AGREEMENT sanctions as it, the STATE, or the FHWA may determine to be appropriate, including, but not limited to: • Withholding of payments to the CONSULTANT under this AGREEMENT until the CONSULTANT complies, and/or; • Cancellation, termination, or suspension of this AGREEMENT, in whole or in part. Incorporation of Provisions: The CONSULTANT shall include the provisions of paragraphs (1) through LQHYHU\VXEFRQWUDFWLQFOXGLQJSURFXUHPHQWRIPDWHULDOVDQGOHDVHVRIHTXLSPHQWXQOHVVH[HPSWE\WKH REGULATIONS, or directives issued pursuant thereto. The CONSULTANT shall take such action with respect to any sub-consultant or procurement as the STATE, the AGENCY, or FHWA may direct as a means of enforcing such provisions including sanctions for non-compliance. Provided, however, that in the event a CONSULTANT becomes involved in, or is threatened with, OLWLJDWLRQZLWKDVXEFRQVXOWDQWRUVXSSOLHUDVDUHVXOWRIVXFKGLUHFWLRQWKH&2168/7$17PD\UHTXHVW the AGENCY enter into such litigation to protect the interests of the STATE and/or the AGENCY and, in DGGLWLRQWKH&2168/7$17PD\UHTXHVWWKH8QLWHG6WDWHVHQWHULQWRVXFKOLWLJDWLRQWRSURWHFWWKHLQWHUHVWV of the United States. Agreement Number: Exhibit F /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1 6.4.a Packet Pg. 125 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit G &HUWL¿FDWLRQ'RFXPHQWV Exhibit G-1(a) &HUWL¿FDWLRQRI&RQVXOWDQW Exhibit G-1(b) &HUWL¿FDWLRQRIBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB Exhibit G-2 &HUWL¿FDWLRQ5HJDUGLQJ'HEDUPHQW6XVSHQVLRQDQG2WKHU5HVSRQVLELOLW\0DWWHUV Primary Covered Transactions ([KLELW*&HUWL¿FDWLRQ5HJDUGLQJWKH5HVWULFWLRQVRIWKH8VHRI)HGHUDO)XQGVIRU/REE\LQJ Exhibit G-4 &HUWL¿FDWHRI&XUUHQW&RVWRU3ULFLQJ'DWD Agreement Number: Page 1 of 1 Exhibit */RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG City of Edmonds 6.4.a Packet Pg. 126 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) ([KLELW *D &HUWL¿FDWLRQ RI &RQVXOWDQW ,KHUHE\FHUWLI\WKDW,DPWKH DQGGXO\DXWKRUL]HGUHSUHVHQWDWLYHRIWKH¿UPRI whose address is DQGWKDWQHLWKHUWKHDERYH¿UPQRU,KDYH a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration, DQ\ ¿UPRUSHUVRQRWKHUWKDQDERQD¿GHHPSOR\HHZRUNLQJVROHO\IRUPHRUWKHDERYH&2168/7$17 to solicit or secure this AGREEMENT; b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of DQ\¿UPRUSHUVRQLQFRQQHFWLRQZLWKFDUU\LQJRXWWKLV$*5((0(17RU F 3DLGRUDJUHHGWRSD\WRDQ\¿UPRUJDQL]DWLRQRUSHUVRQRWKHUWKDQDERQD¿GHHPSOR\HHZRUNLQJVROHO\ for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly stated (if any); ,DFNQRZOHGJHWKDWWKLVFHUWL¿FDWHLVWREHIXUQLVKHGWRWKH and the Federal Highway Administration, U.S. Department of Transportation in connection with this AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. 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No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any SHUVRQIRULQÀXHQFLQJRUDWWHPSWLQJWRLQÀXHQFHDQRI¿FHURUHPSOR\HHRIDQ\)HGHUDODJHQF\D0HPEHU RI&RQJUHVVDQRI¿FHURUHPSOR\HHRI&RQJUHVVRUDQ\HPSOR\HHRID0HPEHURI&RQJUHVVLQFRQQHFWLRQ with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation, renewal, amendment, RU PRGL¿FDWLRQRI)HGHUDOFRQWUDFWJUDQWORDQRUFRRSHUDWLYH$*5((0(17 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for LQÀXHQFLQJRUDWWHPSWLQJWRLQÀXHQFHDQRI¿FHURUHPSOR\HHRIDQ\)HGHUDODJHQF\D0HPEHURI&RQJUHVV DQRI¿FHURUHPSOR\HHRI&RQJUHVVRUDQHPSOR\HHRID0HPEHURI&RQJUHVVLQFRQQHFWLRQZLWKWKLV Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. 7KLVFHUWL¿FDWLRQLVDPDWHULDOUHSUHVHQWDWLRQRIIDFWXSRQZKLFKUHOLDQFHZDVSODFHGZKHQWKLVWUDQVDFWLRQ ZDVPDGHRUHQWHUHGLQWR 6XEPLVVLRQRIWKLVFHUWL¿FDWLRQLVDSUHUHTXLVLWHIRUPDNLQJRUHQWHULQJLQWR WKLVWUDQVDFWLRQLPSRVHGE\6HFWLRQ7LWOH86&RGH$Q\SHUVRQZKRIDLOVWR¿OHWKHUHTXLUHG FHUWL¿FDWLRQVKDOOEHVXEMHFWWRDFLYLOSHQDOW\RIQRWOHVVWKDQDQGQRWPRUHWKDQ for each such failure. 7KHSURVSHFWLYHSDUWLFLSDQWDOVRDJUHHVE\VXEPLWWLQJKLVRUKHUELGRUSURSRVDOWKDWKHRUVKHVKDOOUHTXLUH WKDWWKHODQJXDJHRIWKLVFHUWL¿FDWLRQEHLQFOXGHGLQDOOORZHUWLHUVXEFRQWUDFWVZKLFKH[FHHG and that all such sub-recipients shall certify and disclose accordingly. Consultant (Firm Name) Signature ($utKori]eG 2I¿Fial oI Consultant) Date Agreement Number: Page 1 of 1 Exhibit */RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG KPG, P.S. 11/5/2020 6.4.a Packet Pg. 130 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) ([Kibit *- Certi¿cate of CXrrent Cost or Pricing 'ata 7KLVLVWRFHUWLI\WKDWWRWKHEHVWRIP\NQRZOHGJHDQGEHOLHIWKHFRVWRUSULFLQJGDWDDVGH¿QHGLQVHFWLRQ RI WKH)HGHUDO$FTXLVLWLRQ5HJXODWLRQ)$5DQGUHTXLUHGXQGHU)$5VXEVHFWLRQVXEPLWWHG HLWKHUDFWXDOO\RUE\VSHFL¿FLGHQWL¿FDWLRQLQZULWLQJWRWKH&RQWUDFWLQJ2I¿FHURUWRWKH&RQWUDFWLQJ2I¿FHU¶V representative in support of * are accurate, complete, and current **as of . 7KLVFHUWL¿FDWLRQLQFOXGHVWKHFRVWRUSULFLQJGDWDVXSSRUWLQJDQ\DGYDQFH$*5((0(17¶VDQGIRUZDUGSULFLQJ UDWH$*5((0(17¶VEHWZHHQWKHRIIHURUDQGWKH*RYHUQPHQWWKDWDUHSDUWRIWKHSURSRVDO Firm: Signature Title Date of Execution***: *,GHQWLI\WKHSURSRVDOTXRWDWLRQUHTXHVWIRUSULFLQJDGMXVWPHQWRURWKHUVXEPLVVLRQLQYROYHGJLYLQJWKHDSSURSULDWHLGHQWLI\LQJQXPEHUHJSURMHFWWLWOH **Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached. ***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to. Agreement Number: Page 1 of 1 Exhibit */RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHG City Wide Pedestrian Crossing KPG, P.S. Project Manager 6.4.a Packet Pg. 131 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit H Liability Insurance Increase To Be Used Only If Insurance Requirements Are Increased 7KHSURIHVVLRQDOOLDELOLW\OLPLWRIWKH&2168/7$17WRWKH$*(1&<LGHQWL¿HGLQ6HFWLRQ;,,/HJDO5HODWLRQV and Insurance of this Agreement is amended to $ . The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the amount of $ . Such insurance coverage shall be evidenced by one of the following methods: &HUWL¿FDWHRI,QVXUDQFH 6HOILQVXUDQFHWKURXJKDQLUUHYRFDEOH/HWWHURI&UHGLWIURPDTXDOL¿HG¿QDQFLDOLQVWLWXWLRQ Self-insurance through documentation of a separate fund established exclusively for the payment of professional liability claims, including claim amounts already reserved against the fund, safeguards established for payment IURPWKHIXQGDFRS\RIWKHODWHVWDQQXDO¿QDQFLDOVWDWHPHQWVDQGGLVFORVXUHRIWKHLQYHVWPHQWSRUWIROLRIRU those funds. 6KRXOGWKHPLQLPXP3URIHVVLRQDO/LDELOLW\LQVXUDQFHOLPLWUHTXLUHGE\WKH$*(1&<DVVSHFL¿HGDERYHH[FHHG PLOOLRQSHURFFXUUHQFHRUWKHYDOXHRIWKHFRQWUDFWZKLFKHYHULVJUHDWHUWKHQMXVWL¿FDWLRQVKDOOEHVXEPLWWHG to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit. If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the additional SURIHVVLRQDOOLDELOLW\LQVXUDQFHUHTXLUHG 1RWHV&RVWRIDGGHGLQVXUDQFHUHTXLUHPHQWV. • Include all costs, fee increase, premiums. • This cost shall not be billed against an FHWA funded project. )RU¿QDOFRQWUDFWVLQFOXGHWKLVH[KLELW Agreement Number: Exhibit H /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 1 N/A N/A N/A 6.4.a Packet Pg. 132 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit I Alleged Consultant Design Error Procedures 7KHSXUSRVHRIWKLVH[KLELWLVWRHVWDEOLVKDSURFHGXUHWRGHWHUPLQHLIDFRQVXOWDQW¶VDOOHJHGGHVLJQHUURULVRID nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some material damage due to the alleged error by the consultant. 6WHS 3RWHQWLDO&RQVXOWDQW'HVLJQ(UURUVLV,GHQWL¿HGE\$JHQF\¶V3URMHFW0DQDJHU $WWKH¿UVWLQGLFDWLRQRISRWHQWLDOFRQVXOWDQWGHVLJQHUURUVWKH¿UVWVWHSLQWKHSURFHVVLVIRUWKH$JHQF\¶V project manager to notify the Director of Public Works or Agency Engineer regarding the potential design error(s). For federally funded projects, the Region Local Programs Engineer should be informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer may appoint an agency staff person other than the project manager, who has not been as directly involved in the project, to be responsible for the remaining steps in these procedures.) 6WHS 3URMHFW0DQDJHU'RFXPHQWVWKH$OOHJHG&RQVXOWDQW'HVLJQ(UURUV After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the 'LUHFWRURI3XEOLF:RUNVRU$JHQF\(QJLQHHU¶VFRQFXUUHQFHWKHSURMHFWPDQDJHUREWDLQVPRUHGHWDLOHG GRFXPHQWDWLRQWKDQLVQRUPDOO\UHTXLUHGRQWKHSURMHFW([DPSOHVLQFOXGHDOOGHFLVLRQVDQGGHVFULSWLRQV RI ZRUNSKRWRJUDSKVUHFRUGVRIODERUPDWHULDOVDQGHTXLSPHQW 6WHS &RQWDFWWKH&RQVXOWDQW5HJDUGLQJWKH$OOHJHG'HVLJQ(UURUV If it is determined that there is a need to proceed further, the next step in the process is for the project manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged error(s). The project manager and other appropriate agency staff should represent the agency and the consultant should be represented by their project manager and any personnel (including sub-consultants) deemed appropriate for the alleged design error(s) issue. 6WHS $WWHPSWWR5HVROYH$OOHJHG'HVLJQ(UURUZLWK&RQVXOWDQW $IWHUWKHPHHWLQJVZLWKWKHFRQVXOWDQWKDYHEHHQFRPSOHWHGUHJDUGLQJWKHFRQVXOWDQW¶VDOOHJHGGHVLJQ error(s), there are three possible scenarios: • It is determined via mutual agreement that there is not a consultant design error(s). If this is the case, then the process will not proceed beyond this point. • It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case, then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement with the consultant. The settlement would be paid to the agency or the amount would be reduced from WKHFRQVXOWDQW¶VDJUHHPHQWZLWKWKHDJHQF\IRUWKHVHUYLFHVRQWKHSURMHFWLQZKLFKWKHGHVLJQHUURU took place. The agency is to provide LP, through the Region Local Programs Engineer, a summary of the settlement for review and to make adjustments, if any, as to how the settlement affects federal UHLPEXUVHPHQWV1RIXUWKHUDFWLRQLVUHTXLUHG • There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may UHTXHVWWKDWWKHDOOHJHGGHVLJQHUURUVLVVXHEHIRUZDUGHGWRWKH'LUHFWRURI3XEOLF:RUNVRU$JHQF\ Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal FRXQVHOLVQRWDEOHWRUHDFKPXWXDODJUHHPHQWZLWKWKHFRQVXOWDQWSURFHHGWR6WHS Agreement Number: Exhibit I /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 2 6.4.a Packet Pg. 133 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Step 5 Forward Documents to Local Programs For federally funded projects all available information, including costs, should be forwarded through the Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet with representatives of the agency and the consultant to review the alleged design error(s), and attempt WR ¿QGDUHVROXWLRQWRWKHLVVXH,IQHFHVVDU\/3ZLOOUHTXHVWDVVLVWDQFHIURPWKH$WWRUQH\*HQHUDO¶V2I¿FH for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs for federal reimbursement. • If mutual agreement is reached, the agency and consultant adjust the scope of work and costs WR UHÀHFW WKHDJUHHGXSRQUHVROXWLRQ/3LQFRQVXOWDWLRQZLWK)+:$ZLOOLGHQWLI\WKHDPRXQW of federal participation in the agreed upon resolution of the issue. • If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or by litigation. Agreement Number: Exhibit I /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 2 of 2 6.4.a Packet Pg. 134 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) Exhibit J Consultant Claim Procedures The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The following SURFHGXUHVVKRXOGRQO\EHXWLOL]HGRQFRQVXOWDQWFODLPVJUHDWHUWKDQ,IWKHFRQVXOWDQW¶VFODLPVDUHD WRWDO RIRUOHVVLWZRXOGQRWEHFRVWHIIHFWLYHWRSURFHHGWKURXJKWKHRXWOLQHGVWHSV,WLVVXJJHVWHGWKDWWKH 'LUHFWRURI3XEOLF:RUNVRU$JHQF\(QJLQHHUQHJRWLDWHDIDLUDQGUHDVRQDEOHSULFHIRUWKHFRQVXOWDQW¶VFODLPV WKDW WRWDORUOHVV This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential claim by the consultant. 6WHS &RQVXOWDQW)LOHVD&ODLPZLWKWKH$JHQF\3URMHFW0DQDJHU ,IWKHFRQVXOWDQWGHWHUPLQHVWKDWWKH\ZHUHUHTXHVWHGWRSHUIRUPDGGLWLRQDOVHUYLFHVWKDWZHUHRXWVLGH RI WKH DJUHHPHQW¶VVFRSHRIZRUNWKH\PD\EHHQWLWOHGWRDFODLP7KH¿UVWVWHSWKDWPXVWEHFRPSOHWHG LV WKHUHTXHVWIRUFRQVLGHUDWLRQRIWKHFODLPWRWKH$JHQF\¶VSURMHFWPDQDJHU 7KHFRQVXOWDQW¶VFODLPPXVWRXWOLQHWKHIROORZLQJ 6XPPDWLRQRIKRXUVE\FODVVL¿FDWLRQIRUHDFK¿UPWKDWLVLQFOXGHGLQWKHFODLP • Any correspondence that directed the consultant to perform the additional work; • Timeframe of the additional work that was outside of the project scope; 6XPPDU\RIGLUHFWODERUGROODUVRYHUKHDGFRVWVSUR¿WDQGUHLPEXUVDEOHFRVWVDVVRFLDWHGZLWK the additional work; and • Explanation as to why the consultant believes the additional work was outside of the agreement scope of work. 6WHS 5HYLHZE\$JHQF\3HUVRQQHO5HJDUGLQJWKH&RQVXOWDQW¶V&ODLPIRU$GGLWLRQDO&RPSHQVDWLRQ $IWHUWKHFRQVXOWDQWKDVFRPSOHWHGVWHSWKHQH[WVWHSLQWKHSURFHVVLVWRIRUZDUGWKHUHTXHVWWRWKH $JHQF\¶VSURMHFWPDQDJHU7KHSURMHFWPDQDJHUZLOOUHYLHZWKHFRQVXOWDQW¶VFODLPDQGZLOOPHWZLWKWKH Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the )+:$LVSDUWLFLSDWLQJLQWKHSURMHFW¶VIXQGLQJIRUZDUGDFRS\RIWKHFRQVXOWDQW¶VFODLPDQGWKH$JHQF\¶V recommendation for federal participation in the claim to the WSDOT Local Programs through the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will need to be from agency funds. If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs LI DSSOLFDEOHDQG)+:$LIDSSOLFDEOHDJUHHZLWKWKHFRQVXOWDQW¶VFODLPVHQGDUHTXHVWPHPRLQFOXGLQJ backup documentation to the consultant to either supplement the agreement, or create a new agreement IRUWKHFODLP$IWHUWKHUHTXHVWKDVEHHQDSSURYHGWKH$JHQF\VKDOOZULWHWKHVXSSOHPHQWDQGRUQHZ DJUHHPHQWDQGSD\WKHFRQVXOWDQWWKHDPRXQWRIWKHFODLP,QIRUPWKHFRQVXOWDQWWKDWWKH¿QDOSD\PHQWIRU the agreement is subject to audit. No further action in needed regarding the claim procedures. ,IWKH$JHQF\GRHVQRWDJUHHZLWKWKHFRQVXOWDQW¶VFODLPSURFHHGWRVWHSRIWKHSURFHGXUHV Agreement Number: Exhibit J /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 1 of 2 6.4.a Packet Pg. 135 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) 6WHS 3UHSDUDWLRQRI6XSSRUW'RFXPHQWDWLRQ5HJDUGLQJ&RQVXOWDQW¶V&ODLPV ,IWKH$JHQF\GRHVQRWDJUHHZLWKWKHFRQVXOWDQW¶VFODLPWKHSURMHFWPDQDJHUVKDOOSUHSDUHDVXPPDU\ for the Director of Public Works or Agency Engineer that included the following: • Copy of information supplied by the consultant regarding the claim; $JHQF\¶VVXPPDWLRQRIKRXUVE\FODVVL¿FDWLRQIRUHDFK¿UPWKDWVKRXOGEHLQFOXGHGLQWKHFODLP • Any correspondence that directed the consultant to perform the additional work; $JHQF\¶VVXPPDU\RIGLUHFWODERUGROODUVRYHUKHDGFRVWVSUR¿WDQGUHLPEXUVDEOHFRVWVDVVRFLDWHG with the additional work; ([SODQDWLRQUHJDUGLQJWKRVHDUHDVLQZKLFKWKH$JHQF\GRHVGRHVQRWDJUHHZLWKWKHFRQVXOWDQW¶V claim(s); • Explanation to describe what has been instituted to preclude future consultant claim(s); and • Recommendations to resolve the claim. 6WHS 'LUHFWRURI3XEOLF:RUNVRU$JHQF\(QJLQHHU5HYLHZV&RQVXOWDQW&ODLPDQG$JHQF\'RFXPHQWDWLRQ The Director of Public Works or Agency Engineer shall review and administratively approve or disapprove the claim, or portions thereof, which may include getting Agency Council or Commission approval (as appropriate to agency dispute resolution procedures). If the project involves federal participation, obtain FRQFXUUHQFHIURP:6'27/RFDO3URJUDPVDQG)+:$UHJDUGLQJ¿QDOVHWWOHPHQWRIWKHFODLP,IWKHFODLP is not eligible for federal participation, payment will need to be from agency funds. 6WHS ,QIRUPLQJ&RQVXOWDQWRI'HFLVLRQ5HJDUGLQJWKH&ODLP 7KH'LUHFWRURI3XEOLF:RUNVRU$JHQF\(QJLQHHUVKDOOQRWLI\LQZULWLQJWKHFRQVXOWDQWRIWKHLU¿QDO GHFLVLRQUHJDUGLQJWKHFRQVXOWDQW¶VFODLPV,QFOXGHWKH¿QDOGROODUDPRXQWRIWKHDFFHSWHGFODLPV and rationale utilized for the decision. 6WHS 3UHSDUDWLRQRI6XSSOHPHQWRU1HZ$JUHHPHQWIRUWKH&RQVXOWDQW¶V&ODLPV The agency shall write the supplement and/or new agreement and pay the consultant the amount RI WKH FODLP,QIRUPWKHFRQVXOWDQWWKDWWKH¿QDOSD\PHQWIRUWKHDJUHHPHQWLVVXEMHFWWRDXGLW Agreement Number: Exhibit J /RFDO$JHQF\$ (3URIHVVLRQDO6HUYLFHV&RVW3OXV)L[HG)HH&RQVXOWDQW$JUHHPHQW5HYLVHGPage 2 of 2 6.4.a Packet Pg. 136 Attachment: Local Agency Agreement with KPG (Citywide Pedestrian Crossing Enhancements - CM KPG) City Council Agenda Item Meeting Date: 11/17/2020 Authorization for Mayor to sign a Supplemental Agreement with KPG for the Citywide Pedestrian Crossing Enhancements Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On November 19, 2019, Council authorized the Mayor to sign Supplemental Agreement #2 with KPG. On November 12, 2020, staff presented this item to the Parks & Public Works Committee. Staff Recommendation Authorize Mayor to sign the agreement. Narrative This project will provide safety improvements at nine pedestrian crossings through the installation of pedestrian-actuated rectangular rapid flashing beacons (RRFB), pedestrian HAWK signal, bulb-outs, pavement markings, signs, lighting and conversion of an existing emergency traffic signal to a fully- actuated traffic signal with pedestrian phasing. The locations are: · SR-104 @ 232nd St. SW; · SR-524 @ 84th Ave. W (HAWK signal); · SR-524 @ 7th Ave. N; · 76th Ave. W @ 206th St. SW; · 229th Pl. W @ 106th Ave. W; · Dayton St. @ 2nd Ave. W; · Dayton St. @ Private Driveway.; · Walnut St. @ 8th Ave S; and · Main St. @ Olympic Ave. This supplemental agreement extends the KPG contract from December 31, 2020 to December 31, 2021 and includes the completion of the construction support services. The project was advertised on October 29th, 2020 and bid opening is scheduled for November 19, 2020. The funding sources for this project are through a secured Safe Routes to School grant ($1.49 Million), Fund 125 ($58,040), Fund 126 (429,000) and Fund 422 ($51,000). The supplemental agreement will provide professional services to complete the following tasks: · Bid Assistance (Prepare Addenda and response to bidder inquiries) · Construction support services o Pre-construction meeting attendance; o On-Call field support; 6.5 Packet Pg. 137 o Review and approve material submittals o Review and respond to Request for Information by Contractor; o Provide assistance with Field Directives / Change orders; and o Record Drawings. Staff and the consultant have agreed on a scope of services and budget for the project, in the amount of $36,497 (including $6,083 in management reserve). The project will be suspended shortly after Notice to Proceed is issued to procure the traffic signal poles and equipment (approximately 5 to 6-month duration). The project will come out of suspension in Spring 2021 and will take 4 to 5 months to complete. Attachments: Supplement Agreement 6.5 Packet Pg. 138 6.5.a Packet Pg. 139 Attachment: Supplement Agreement (KPG Supp for Citywide Ped Enhancements) 1 Exhibit A-1 City of Edmonds Citywide Crosswalk Enhancements Project Supplement No. 3 Construction Engineering Support Scope of work November 2, 2020 This supplement is provided to provide on-call engineering support during construction of the Citywide Crosswalk Enhancements Project. Construction Engineering Support The Consultant shall provide on-call Construction Engineering support services for the advertised sites of the Citywide Crosswalk Enhancements Project. All effort on this project will be as requested by the City. It is anticipated that budgets between Tasks will be adjusted as required to provide the requested services. The Consultant shall provide notification and receive written approval prior to exceeding the approved total project budget. The scope of services and associated cost of services (Exhibit B-2) are based upon the assumptions outlined below. SA3-1 The Consultant shall provide project management of consultant staff and prepare progress reports to be included with the monthly invoices. SA3-2 The Consultant shall provide assistance during bidding by responding to bidder inquiries and preparing project addenda. SA3-3 Prepare for and attend pre-construction conference with the City, Contractor, and affected utilities. Meeting arrangements will be by the City. The Consultant shall provide the on-call field support to the City for the duration of construction. The level of effort for field support time is estimated at 3 site visits. The Consultant shall review material submittals and RFI’s provided by the Contractor as requested by the City. Only Submittal reviews pertaining to signals and wall installation shall be reviewed by the Consultant. All other submittals shall be reviewed by the Construction Services Team. The Consultant shall review change conditions as they arise and make recommendation to the City for field changes/change orders. Prepare Record Drawings for the Citywide Crosswalk Enhancements Project based on redline drawings provided by the City/Contractor. Deliverables: Items to be provided by the Consultant:  Submittal and RFI responses  Documentation from site meetings, change conditions, and field directives.  Field Directive and Change order graphics  Full size Record Drawings (PDF and CADD versions) 6.5.a Packet Pg. 140 Attachment: Supplement Agreement (KPG Supp for Citywide Ped Enhancements) 2 Management Reserve Management reserve will be used to address potential unforeseen design changes, construction support and/or survey needs as mutually agreed upon by the City and the Consultant. No work will be billed to this task without prior authorization from the City. A fee estimate will be developed at the time the work is requested. 6.5.a Packet Pg. 141 Attachment: Supplement Agreement (KPG Supp for Citywide Ped Enhancements) HOUR AND FEE ESTIMATEExhibit B-1Project: City of EdmondsCitywide Crosswalk Enhancements Construction Engeineering Support Total FeeSENIOR PM/ SURVEY PROJECT DESIGN OFFICETaskENG/SRVY SNR ENG CREW ENG/LA ENG/LA ADMIN251.69$ 226.37$ 219.11$ 140.26$ 116.30$ 103.15$ FeeTask SA 3-1 - Management/Coordination/AdministrationAdministrative Services & Invoicing (6 months) 0 3 0 0 0 6 1,298.02$ Staffing Coordination, Scheduling & Budgeting 0 3 0 0 0 0 679.10$ 0 6 0 0 0 6 1,977.12$ Task SA3-2 - Bid AssistancePrepare Addenda & Respond to Bidder Inquiries 0 2 0 4 4 0 1,478.97$ 0 2 0 4 4 0 1,478.97$ Task SA3-3 - Construction Support ServicesAttend Pre-Contruction Meeting 0 4 0 2 0 0 1,185.99$ On Call Field Support (assumes 3 site visits) 0 6 8 6 0 0 3,952.65$ Submittal and RFI Responses 0 10 0 8 4 0 3,850.95$ Field Directives/Change Order 4 12 0 24 40 0 11,741.40$ Prepare Record Drawings 0 2 0 8 40 0 6,226.80$ 4 30 8 46 84 0 26,957.79$ TOTAL ESTIMATED FEE:$30,413.89Management Reserve (20%)$6,082.78TOTAL CONTRACT FEE$36,496.66Direct Salary Costs88.45 79.55 77.00 49.29 40.87 36.25Overhead @ 154.56%136.71$ 122.95$ 119.01$ 76.18$ 63.17$ 56.03$ 154.56%Fixed Fee @ 30%26.54$ 23.87$ 23.10$ 14.79$ 12.26$ 10.88$ 30.00%Total Labor Rate251.69$ 226.37$ 219.11$ 140.26$ 116.30$ 103.15$ Senior Project Survey Crew Project Design Admin Engineer/ Manager/ Engineer/ Engineer/LA StaffSurvey Lead Senior Engineer Landscape Architect (LA)Hourly rates are based on the following:Labor Hour EstimateDescriptionTask TotalTask TotalTask TotalCity of EdmondsCitywide Crosswalk EnhancementsKPG11/2/20206.5.aPacket Pg. 142Attachment: Supplement Agreement (KPG Supp for Citywide Ped Enhancements) City Council Agenda Item Meeting Date: 11/17/2020 Authorization for Mayor of a Supplemental Agreement with WHPacific for the 84th Ave Overlay Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On March 17, 2020, City Council approved Supplemental Agreement No.2 with WHPacific, Inc. for the 84th Ave Overlay Project. On November 12, 2020, staff presented this item to the Parks & Public Works Committee. Staff Recommendation Authorize Mayor to sign the supplemental agreement. Narrative The 84th Ave Overlay project provided a pavement overlay on 84th Ave from 220th to 212th Streets. The project also upgraded non-compliant ADA pedestrian curb ramps, replaced a failing storm line between 216th and 220th Streets and installed solar-powered pedestrian-actuated beacons for an existing mid-block crosswalk adjacent to Chase Lake Elementary School. Construction started in September 2019 and the contractor reached substantial completion earlier this year. There are several minor work items that remain before the City can issue physical completion (the completion of all construction work). In October, the City was notified that the prime contractor (A&M Construction) has defaulted on the remaining contract work and owes money to subcontractors. The City is in the process of transferring the remaining work and payment issues to the Surety Company who provided the performance bond. The proposed Supplement with WHPacific will extend the agreement to June 31, 2021 and provide $7,874.17 in additional budget to address a WSDOT audit or assist with the transfer of work to the Surety Company. Attachments: WHPacific Supplemental Agreement 6.6 Packet Pg. 143 6.6.a Packet Pg. 144 Attachment: WHPacific Supplemental Agreement (WHPacific Supp for 84th Ave Overlay) Client:City of Edmonds Project:84th Avenue West Overlay LABOR Construction Principal PM/ Documentation Project Inspector Project Coordinator $65.00 $57.00 $47.00 $39.44 100 Preconstruction 0 -$ $0.00 $0.00 $0.00 $0.00 200 Construction Management Administration 0 40 0 8 48 2,595.52$ $0.00 $2,280.00 $0.00 $315.52 300 Construction Field Services 0 0 -$ $0.00 $0.00 $0.00 $0.00 400 Materials 0 0 -$ $0.00 $0.00 $0.00 $0.00 500 Project Completion 0 -$ $0.00 $0.00 $0.00 $0.00 Labor Subtotal (Hours)0 40 0 8 48 Labor Cost Subtotal $0.00 $2,280.00 $0.00 $315.52 2,595.52$ Overhead Percentage:181.16%x Direct Salary Cost (DSC) =4,702.04$ Fixed Fee Percentage:20.00%x Direct Salary Cost (DSC) =519.10$ Labor Total =7,816.67$ EXPENSES: ITEM QUANTITY Mileage 100 $0.575 57.50$ HWA 1 $0.00 -$ Management Reserve $0.00 -$ TOTAL PROJECT FEE =7,874.17$ EXHIBIT D.2 CONSULTANT FEE ESTIMATE UNIT COST EXPENSES COST Construction Management Services Supplement #3 P:\Edmonds, City of WA\P0023735W\500 Monitoring & Controlling\550 Contract Amdmnt Change Order\CO#3 Oct2020\CM supplement #3 10-12-2020.xlsx 6.6.a Packet Pg. 145 Attachment: WHPacific Supplemental Agreement (WHPacific Supp for 84th Ave Overlay) City Council Agenda Item Meeting Date: 11/17/2020 Authorization for Mayor to sign a Professional Services Agreement with Tetra Tech, Inc. for design of the Seaview Park Infiltration Facility Phase 2 Project Staff Lead: Rob English Department: Engineering Preparer: Megan Luttrell Background/History On February 4, 2020, City Council approved the grant agreement for the Seaview Park Infiltration Facility Phase 2 Project. On November 12, 2020, staff presented this item to the Parks & Public Works Committee. Staff Recommendation Authorize Mayor to sign the agreement. Narrative Perrinville Creek has been a routine maintenance issue for the City stormwater division and continues to push large amounts of sediment through the stream corridor. High velocities of this highly urbanized stream lead to excessive erosion along the steep sandy bluffs which border much of the stream corridor. The City had previously studied the basin and established that the most feasible approach for addressing the high amounts of sediment in the creek, was to reduce flow velocities. Staff then moved forward with one of the recommended projects and the City designed and installed the Seaview Park Infiltration Facility (Phase 1) in a portion of the city-owned Seaview Park parking lot area. The project pulls a portion of flow out of the existing storm drain system with a flow splitter, to be routed through a water quality treatment device, then routed to a Storm-chamber distribution pipe, set above 4 UIC wells drilled through the confining layers of soils, in order to allow infiltration in the deeper, more suitable layers. The project was completed in 2019. A State grant has been secured, and the grant agreement was previously approved by City Council, to construct a second phase of that project which will be nearly identical, but on the other half of the parking lot at Seaview Park. The grant will provide 75% of the estimated project costs. The remaining 25% local match will be funded by the Stormwater Utility Fund. Staff advertised the project to qualified designers and received only one SOQ for this project, from Terta Tech, Inc. Tetra Tech designed Phase 1 and the project manager from Phase 1 has been retained on the Phase 2 team. The requested contract authority and scope represents all engineering work anticipated in order to design the project, advertise the project for construction bids, provide engineering support during construction and develop reports to comply with grant requirements. The contract includes an additional 10% management reserve for unforeseen conditions or design conflicts. It also includes all 6.7 Packet Pg. 146 geotechnical special inspections needed during construction of the project; additional staff or contracts will be needed for a full-time construction inspector. The contract fee will not exceed $225,479. This value is below the estimated cost used in the grant application and is fully within the current project budget. Attachments: Tetra Tech Professional Services Agreement 6.7 Packet Pg. 147 CITY OF EDMONDS 121 5TH AVENUE NORTH · EDMONDS, WA 98020 · 425-771-0220 · FAX 425-672-5750 Website: www.edmondswa.gov PUBLIC WORKS DEPARTMENT Engineering Division MIKE NELSON MAYOR 1 PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT (“Agreement”) is made and entered into between the City of Edmonds, hereinafter referred to as the “City,” and Tetra Tech, Inc., hereinafter referred to as the “Consultant.” WHEREAS, the City desires to engage the professional services and assistance of a consulting firm to provide design engineering services with respect to the Seaview Park Infiltration Facility Phase 2 project; and WHEREAS, the Consultant has the necessary skills and experience, and desires to provide such services to the City; NOW, THEREFORE, in consideration of the mutual benefits accruing, it is agreed by and between the parties hereto as follows: 1. Scope of work. The scope of work shall include all services and material necessary to accomplish the above mentioned objectives in accordance with the Scope of Work that is marked as Exhibit A, attached hereto and incorporated herein by this reference. 2. Payments. The Consultant shall be paid by the City for completed work for services rendered under this Agreement as provided hereinafter. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment and incidentals necessary to complete the work. A. Payment for work accomplished under the terms of this Agreement shall be on a time and expense basis as set forth in Exhibit B, attached hereto and incorporated herein by this reference; provided, in no event shall the payment for work performed pursuant to this Agreement exceed the sum of TWO HUNDRED AND TWENTY FIVE THOUSAND AND FOUR HUNDRED AND SEVENTY NINE DOLLARS ($225,479.00). B. All vouchers shall be submitted by the Consultant to the City for payment pursuant to the terms of this Agreement. The City shall pay the appropriate amount for each voucher to the Consultant. The Consultant may submit vouchers to the City monthly during the progress of the work for payment of completed phases of the project. Billings shall be reviewed in conjunction with the City’s warrant process. No billing shall be considered for payment that has not been submitted to the City three days prior to the scheduled cut-off date. Such late vouchers will be checked by the City and payment will be made in the next regular payment cycle. 6.7.a Packet Pg. 148 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) C. The costs records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City for a period of three (3) years after final payment. Copies shall be made available upon request. 3. Ownership and use of documents. All research, tests, surveys, preliminary data, reports, and any and all other work product prepared or gathered by the Consultant in preparation for the services rendered by the Consultant under this Agreement shall be and are the property of the Consultant, provided, however, that: A. All final reports, presentations, documentation and testimony prepared by the Consultant shall become the property of the City upon their presentation to and acceptance by the City and shall at that date become the property of the City. B. The City shall have the right, upon reasonable request, to inspect, review and copy any work product during normal office hours. Documents prepared under this Agreement and in the possession of the Consultant may be subject to public records request and release under Chapter 42.56 RCW. C. In the event that the Consultant shall default on this Agreement, or in the event that this Agreement shall be terminated prior to its completion as herein provided, the work product of the Consultant, along with a summary of work done to date of default or termination, shall become the property of the City and tender of the work product and summary shall be a prerequisite to final payment under this Agreement. The summary of work done shall be prepared at no additional cost. 4. Time of performance. The Consultant shall perform the work authorized by this Agreement promptly in accordance with the receipt of the required governmental approvals. 5. Indemnification / Hold harmless agreement. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from any and all claims, injuries, damages, losses, demands, or suits at law or equity arising from the acts, errors or omissions of the Consultant in the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant’s liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant’s negligence. The Consultant shall comply with all applicable sections of the applicable Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract interest by municipal officers. The Consultant specifically assumes potential liability for actions brought by the Consultant’s own employees against the City and, solely for the purpose of this indemnification and defense, the Consultant specifically waives any immunity under the state industrial insurance law, Title 51 RCW. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 6.7.a Packet Pg. 149 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) 6. General and professional liability insurance. The Consultant shall obtain and keep in force during the term of this Agreement, or as otherwise required, the following insurance with companies or through sources approved by the State Insurance Commissioner pursuant to Title 48 RCW. Insurance Coverage A. Worker’s compensation and employer’s liability insurance as required by the State. B. Commercial general liability and property damage insurance in an aggregate amount not less than two million dollars ($2,000,000) for bodily injury, including death and property damage. The per occurrence amount shall be written with limits no less than one million dollars ($1,000,000). C. Vehicle liability insurance for any automobile used in an amount not less than a one million dollar ($1,000,000) combined single limit. D. Professional liability insurance in the amount of one million dollars ($1,000,000). Excepting the Worker’s Compensation Insurance and Professional Liability Insurance secured by the Consultant, the City will be named on all policies as an additional insured. The Consultant shall furnish the City with verification of insurance and endorsements required by the Agreement. The City reserves the right to require complete, certified copies of all required insurance policies at any time. All insurance shall be obtained from an insurance company authorized to do business in the State of Washington. The Consultant shall submit a verification of insurance as outlined above within fourteen days of the execution of this Agreement to the City. No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the City. The Consultant’s professional liability to the City shall be limited to the amount payable under this Agreement or one million dollars ($1,000,000), whichever is the greater, unless modified elsewhere in this Agreement. In no case shall the Consultant’s professional liability to third parties be limited in any way. 7. Discrimination prohibited. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, national origin, age, sex, sexual orientation, marital status, veteran status, liability for service in the armed forces of the United States, disability, or the presence of any sensory, mental or physical handicap, or any other protected class status, unless based upon a bona fide occupational qualification. 8. Consultant is an independent contractor. The parties intend that an independent contractor relationship will be created by this Agreement. No agent, employee or representative of the Consultant shall be deemed to be an agent, employee or representative of the City for any purpose. The Consultant shall be solely responsible for all acts of its agents, employees, representatives and subcontractors during the performance of this Agreement. 9. City approval of work and relationships. Notwithstanding the Consultant’s status as an independent contractor, results of the work performed pursuant to this Agreement must meet the approval of the City. During pendency of this Agreement, the Consultant shall not perform work for any party with respect to any property located within the City of Edmonds or for any project subject to the administrative or quasijudicial review of the City without written notification to the City and the City’s prior written consent. 6.7.a Packet Pg. 150 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) 10. Termination. This being an Agreement for professional services, either party may terminate this Agreement for any reason upon giving the other party written notice of such termination no fewer than ten (10) days in advance of the effective date of said termination. 11. Integration. The Agreement between the parties shall consist of this document, its Appendices 1 & 2, and the Scope of Work and fee schedule attached hereto as attached hereto as Exhibits A and B. These writings constitute the entire Agreement of the parties and shall not be amended except by a writing executed by both parties. In the event of any conflict between this written Agreement and any provision of Exhibit A or B, this Agreement shall control. 12. Changes/Additional Work. The City may engage the Consultant to perform services in addition to those listed in this Agreement, and the Consultant will be entitled to additional compensation for authorized additional services or materials. The City shall not be liable for additional compensation until and unless any and all additional work and compensation is approved in advance in writing and signed by both parties to this Agreement. If conditions are encountered which are not anticipated in the Scope of Work, the City understands that a revision to the Scope of Work and fees may be required. Provided, however, that nothing in this paragraph shall be interpreted to obligate the Consultant to render services, or the City to pay for services rendered, in excess of the Scope of Work in Exhibit A unless or until an amendment to this Agreement is approved in writing by both parties. 13. Standard of Care. The Consultant represents that the Consultant has the necessary knowledge, skill and experience to perform services required by this Agreement. The Consultant and any persons employed by the Consultant shall use their best efforts to perform the work in a professional manner consistent with sound practices, in accordance with the schedules herein and in accordance with the usual and customary professional care required for services of the type described in the Scope of Work. 14. Non-waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 15. Non-assignable. The services to be provided by the Consultant shall not be assigned or subcontracted without the express written consent of the City. 16. Covenant against contingent fees. The Consultant warrants that he/she/they has/have not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Agreement, and that he/she/they has/have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award of making of this Agreement. For breach or violation of this warranty, the City shall have the right to annul this Agreement without liability or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 17. Compliance with laws. The Consultant in the performance of this Agreement shall comply with all applicable Federal, State or local laws and ordinances, including regulations for licensing, certification and operation of facilities, programs and accreditation, and licensing of individuals, and any other standards or criteria as described in the Agreement to assure quality of services. Because this Agreement is subject to federal nondiscrimination laws, the Consultant 6.7.a Packet Pg. 151 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) agrees that the provisions of Appendices 1 & 2, attached hereto and incorporated herein by this reference, apply to this Agreement. The Consultant specifically agrees to pay any applicable business and occupation (B & O) taxes which may be due on account of this Agreement. 18. Notices. Notices to the City of Edmonds shall be sent to the following address: City of Edmonds 121 Fifth Avenue North Edmonds, WA 98020 Notices to the Consultant shall be sent to the following address: Tetra Tech, Inc. 1420 Fifth Avenue, Suite 600 Seattle, WA 98101 Receipt of any notice shall be deemed effective three (3) days after deposit of written notice in the U.S. mails, with proper postage and properly addressed. DATED THIS _____ day of _______________ 2020. CITY OF EDMONDS TETRA TECH, INC. Michael Nelson, Mayor Ridge Robinson, Vice President ATTEST/AUTHENTICATED: ________________________________ Scott Passey, City Clerk APPROVED AS TO FORM: ________________________________ Office of the City Attorney 6.7.a Packet Pg. 152 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) STATE OF WASHINGTON ) )ss COUNTY OF ) On this day of 2020, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared _____________, to me known to be the person who executed the foregoing instrument, and acknowledged the said instrument to be the free and voluntary act and deed of said person, for the uses and purposes therein mentioned, and on oath stated that he/she was authorized to execute said instrument. WITNESS my hand and official seal hereto affixed the day and year first above written. NOTARY PUBLIC My commission expires: 6.7.a Packet Pg. 153 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) APPENDIX 1 CONTRACT (Appendix A of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the “Consultant/Contractor”) agrees as follows: 1. Compliance with Regulations: The Consultant/Contractor shall comply with the acts and regulations relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation (USDOT), Title 49, Code of Federal Regulations, Part 21 (49 CFR 21), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. 2. Nondiscrimination: The Consultant/Contractor, with regard to the work performed by it during the Agreement, shall not discriminate on the grounds of race, color, national origin, sex, age, disability, income-level, or LEP in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Consultant/Contractor shall not participate directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR 21. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the Consultant/ Contractor for work to be performed under a subcontract, including procurement of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by the Consultant/Contractor of the Consultant’s/Contractor’s obligations under this Agreement and the Regulations relative to nondiscrimination on the grounds of race, color, national origin, sex, age, disability, income-level, or LEP. 4. Information and Reports: The Consultant/Contractor shall provide all information and reports required by the Regulations and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the appropriate state or federal agency to be pertinent to ascertain compliance with such Regulations, orders, and instructions. Where any information required of a Consultant/Contractor is in the exclusive possession of another who fails or refuses to furnish the information, the Consultant/Contractor shall so certify to the City, or state or federal agency, as appropriate, and shall set forth what efforts it has made to obtain the information. 5. Sanctions for Noncompliance: In the event of the Consultant’s/Contractor’s noncompliance with the nondiscrimination provisions of this Agreement, the City shall impose such contract sanctions as it or the appropriate state or federal agency may determine to be appropriate, including, but not limited to: • Withholding of payments to the Consultant/Contractor under the Agreement until the Consultant/Contractor complies; and/or • Cancellation, termination, or suspension of the Agreement, in whole or in part. 6. Incorporation of Provisions: The Consultant/Contractor shall include the provisions of the above paragraphs one (1) through five (5) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Consultant/Contractor shall take such action with respect to any subcontractor or procurement as the City or appropriate state or federal agency may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if the Consultant/Contractor becomes involved in, or is threatened with, litigation by a subcontractor or supplier as a result of such direction, the Consultant/ Contractor may request that the City enter into such litigation to protect the interests of the City; or may request that the appropriate state agency enter into such litigation to protect the interests of the State of Washington. In addition, the Consultant/Contractor may request the appropriate federal agency enter into such litigation to protect the interests of the United States. 6.7.a Packet Pg. 154 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) APPENDIX 2 CONTRACT (Appendix E of USDOT 1050.2A Standard Title VI Assurances) During the performance of this Agreement, the Consultant/Contractor, for itself, its assignees, and successors in interest (hereinafter collectively referred to as the “Consultant/Contractor”) agrees to comply with the following non-discrimination statutes and authorities, including but not limited to: Pertinent Non-Discrimination Authorities: • Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. • The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and proejcts); • Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex); • Section 504 of Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age); • Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); • The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); • Titles II and III of the Americans with Disabilties Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; • The Federal Aviation Administration’s Non-Discrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); • Executive Order 12898 , Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; • Executive Order 13166, Improving Access to Services for Person with Limited English Proficency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure the LEP person have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); • Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq). 6.7.a Packet Pg. 155 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. Exhibit A – Scope of Services City of Edmonds Seaview Park Infiltration Facility The objective of this agreement is to provide professional services necessary to design and prepare plans, specifications, and estimate (PS&E) for construction of a stormwater infiltration facility in a portion of Seaview Park. The facility will be designed to appropriately treat and infiltrate runoff from an approximately 53-acre catchment within the Perrinville Creek watershed, as set forth in the Perrinville Creek Stormwater Flow Reduction Retrofit Study (“Perrinville Creek Study”) and the Seaview Park Infiltration Facility Predesign Report (“Predesign Report”) and the Seaview Park Infiltration Facility Retrofit Design Report (“Phase 1 Design Report”). The project involves expanding the existing Seaview Phase 1 Facility and installing a second phase of treatment, storage and infiltration facilities to be constructed within Seaview Park; piping excess flows back to the 80th Avenue West storm drain; and restoring the park grounds. This project design and construction is supported by a grant from the Department of Ecology (“Ecology”). Due to UIC regulatory changes, it is anticipated that there will be a need for additional treatment facilities to satisfy those requirements. Prior UIC regulation did not require full Basic Treatment prior to infiltration, but this is now a requirement to permit the UIC wells. The infiltration facility is a priority capital project recommended in the Perrinville Creek Study, with the primary goal to reduce the magnitude and duration of high storm flows in Perrinville Creek, a tributary to Puget Sound. The peak flow reduction will provide multiple hydrologic and biological benefits to both the Creek and Brown’s Bay in the Sound such as: allowing for the replacement of an anadromous fish barrier culvert, reducing erosion and sedimentation that is impacting aquatic habitat and City infrastructure, reducing the amount of pollutants in the aquatic environment, and supporting base flows in the creek. Consultant Tetra Tech, with support of subconsultants, will complete the design, PS&E preparation, and construction phase engineering support in accomplishing this Scope of Services. Duration The project budgeting and fee estimate are based upon a 25-month duration for design and permitting, assuming the Consultant will receive notice-to-proceed (NTP) in November 2020, and the project will be advertised for construction bids in January 2022. The duration of construction phase services is expected to conclude in calendar year 2022. Services The Consultant shall perform the following tasks in accomplishing the Scope of Services. Task 1 – Project Management, Coordination and Reporting This task provides for administration of the contract between the Consultant and the City, preparation of monthly progress reports and quality control. The task includes administrative efforts needed to coordinate with subconsultants and to complete the project on time and within budget. Subtasks will include the following: 1.1 Prepare monthly progress reports for inclusion with the invoice and invoice review. 6.7.a Packet Pg. 156 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. 1.2 Prepare bi-weekly email status reports summarizing work accomplished that week, work planned for the following week, and any outstanding issues. 1.3 Prepare Subconsultant Coordination. 1.4 Provide ongoing project management. 1.5 Prepare project plan. Deliverables: 1. Monthly progress reports and invoices Task 2 – Data Collection and Field Investigation Existing conditions site information will be updated and detailed to provide baseline conditions for the project site and surroundings. It is anticipated that required access will be on easements, publicly-owned lands and rights-of-way. Access to private property to collect data and do survey work will be gained through permission from local residents that the City would obtain. Sub-tasks will include the following: 2.1 Civil. Collect and review existing plans, GIS data, survey, and data available from City Public Works Department and City Department of Parks & Recreation. Collect and review relevant City and other design standards and criteria. Conduct site reconnaissance of existing drainage facilities and to field verify survey features and completeness. Photo document project limits. 2.2 Geotechnical. The Geotechnical work will be performed by AESI. AESI will review existing information from the Perrinville Creek Stormwater Flow Reduction Study, and the Phase I Seaview Park design and construction subsurface exploration, analysis, and testing to focus Phase II geotechnical activities. One additional subsurface exploration will be installed within the proposed footprint of the Phase II infiltration facility utilizing standard hollow stem boring methods. The boring will be completed as 2-inch diameter well to facilitate flow testing. The boring will also provide information to provide geotechnical recommendations for earthwork and pavement section replacement elements of the project. The investigation activities will be documented by 1 Alliance Surveying. Deliverables: 1. Updated base map 2. Geotechnical report Task 3 – Facility Design Update and Options The final design of the Phase 2 facility will be refined and optimized from the design originally presented in the Predesign Report and the Phase 1 Design Report, with the intent to maximize stormwater flow control and with corresponding water quality treatment in an economical footprint. Alternative design features will be explored to arrive at an affordable, effective, and maintainable facility that is compatible with intended park uses. 3.1 Hydraulic Modeling and Performance. The anticipated hydraulic performance of the facility will be reviewed and updated to incorporate new information collected through Task 2. 6.7.a Packet Pg. 157 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. Modeling of the facility hydraulics will be completed, and the resultant effects on stream hydrology will be determined. Consultant will develop conceptual design configurations for up to two (2) options. For each option, Consultant will determine the corresponding required treatment, storage volume, footprint, capital cost, on-going maintenance costs, and the resulting hydrologic stream benefit as illustrated by the equivalent flow control area calculation provided by Ecology. 3.2 Design Features and Materials Options. Consultant will evaluate alternative methods and materials for use in constructing the facility, using the existing Phase 1 design as a basis. Some modifications are anticipated to comply with the new UIC regulations. Alternatives will be evaluated for their relative effectiveness, cost, construction requirements and durability. Alternatives will be evaluated for the following facility elements: · Treatment (e.g. treatment vault, cartridge filter) · Storage (e.g. tank, vault, chambers) 3.3 Recommendations and Design Report. Consultant will prepare the Design Report providing a detailed description of the project’s final design configuration, capacity, and basis of design. The Design Report will update the Predesign Report and the Phase 1 Design Report with the final design decisions and analyses completed under Tasks 2 and 3. AESI will review available hydrograph information from the onsite monitoring wells to incorporate into slope stability modeling to document the extent of groundwater mounding and potential slope impacts associated with the additional stormwater infiltration from Phase II. The mounding analysis will account for the combined effects of both Phase I and Phase II infiltration. AESI will prepare a report to document the field activities and analysis and it will be included as an appendix to the Design Report. The draft Design Report, including the AESI geotechnical and mounding analysis, will be submitted to the City for review and comment. Consultant and AESI will incorporate City and Ecology review comments and update the Final Design Report for the City’s submittal to Ecology for acceptance. Consultant will prepare written responses to Ecology review comments, address the comments in the report, and submit the Final Design Report to the City. Deliverables (Electronic): 1. Draft Design Report 2. Final Design Report Task 4 - Construction Bid Documents 4.1 60% PS&E. Consultant will produce 60-percent complete plans, outline specifications and cost estimate and will submit electronic copies for City review and comment. The documents are anticipated to include: · Cover Sheet showing Sheet Index, vicinity map, and general notes · Survey control and abbreviations sheet 6.7.a Packet Pg. 158 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. · Plan View Sheet(s), showing grading plans, edge of street, approximate limits of right-of- way lines, topographic features, and drainage conveyance through and discharging into the existing storm conveyance system. This sheet will also show the clearing limits. · Profile sheet(s) showing inlet pipe, facility, and outlet pipe profile · Details showing typical cross-sections and drainage details · Erosion control plan · Erosion control details · Landscape plan showing planting plan and details, and identifying plant species, location and spacing · Design Plans sufficient to adequately communicate all design features and elements · Outline of specification Special Provisions for items of work not covered by WSDOT Standard Specifications · List of measurement and pay items, quantities, and Opinion of Cost for Construction at 60% design · QA/QC Review of the 60% documents 4.2 90% PS&E. Consultant will produce 90-percent complete plans and specifications and submit electronic copies for City review and comment and for submittal to Ecology for review. Consultant will incorporate review comments made by the City on the 60% complete submittal, and will advance the design to 90% complete, including: · Complete construction plan set with plan sheets listed above. · Draft of specifications incorporating City’s standard administrative provisions, Ecology specification inserts, and other associated specification documents. · Bid Schedule, with quantities and Opinion of Cost for Construction at 90% design. City to provide bid document format template. · QA/QC review of the 90% documents. QC by discipline leads, QA/QC review by senior engineer and QA for contract compliance and meeting project goals. · Response to City comments on 60% review. 4.3 Final PS&E. Consultant will produce final plans and specifications and submit electronic copies for City review and comment. The plans will incorporate revisions responding to the 90% City and Ecology review comments, and will include: · Final construction plan set stamped and signed. · Final specifications, contract documents, and other associated specification documents. · Final Bid Schedule, with quantities and Opinion of Cost for Construction at final design. Include funding source (grants, city funds, etc.) for bid items. · Construction schedule in Excel format · QA/QC review of the final documents · Memorandum of responses to Ecology’s 90% review comments · Construction Estimates will be prepared in accordance with City Estimating Policy · Consultant to provide quantity takeoffs by plan sheet 6.7.a Packet Pg. 159 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. Deliverables (Electronic): 1. 60% Design plans, outline specifications, and cost estimate 2. 90% Design plans, specifications, cost estimate, and construction schedule 3. Final Design plans, specifications, cost estimate, and construction schedule Task 5 – Support Services 5.1 Cultural Resources Review. Consultant will prepare and submit to the City the DAHP EZ-1 Form, and Ecology Historic and Cultural Resource Project Review form. Upon City review, City will submit these forms to Ecology. Consultant will prepare and submit to the City an Inadvertent Discovery Plan (IDP) for review and submittal to Ecology and inclusion in specifications. 5.2 Utility Coordination. Utilities believed located in the area will be provided with initial design drawings to solicit input concerning the location of and issues with their utilities. Review of utility record drawings will be performed to confirm or supplement the surface evidence obtained in the field survey mapping conducted for the predesign. Critical conflicts with proposed design improvements may require potholing to confirm the utility location or depth. Potholing is assumed to be performed by the utility owner. The City will not perform any potholing. If potholing is found necessary, a contract modification to use a portion of the Management Reserve will be negotiated with the City. In the event of unavoidable utility conflicts, the Consultant will notify the City who will contact the applicable utility agency to initiate the relocation of their utility prior to construction by the City. 5.3 Easements/Property Rights Agreements – Contingent upon need. In the event the selected design produces the need for temporary construction easements, or should an agreement be desired regarding a property, this subtask will be amended to describe specific services to be performed with a corresponding budget, funded through the Management Reserve established for this agreement. This task, if needed, will require a separate NTP from the City. 5.4 Supplemental Survey – Contingent upon need. Should the need for additional field survey be identified through the data collection work or the design process, this subtask will be amended to describe specific services to be performed with a corresponding budget, funded through the Management Reserve established for this agreement. This task, if needed, will require a separate NTP from the City. Deliverables (Electronic): 1. DAHP EZ-1 Form 2. Ecology Historic and Cultural Resource Project Review form 3. Inadvertent Discovery Plan Task 6 – Permits and Approvals 6.1 UIC. It is anticipated that a UIC permit will be required and time under this task is allocated to preparing and submitting the permit to the state. Per new UIC guidance, this application will include a discussion of the treatment provided and a mounding analysis. The Consultant and AESI 6.7.a Packet Pg. 160 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. will develop this information in conjunction with the Design Report in Task 3. The Design Report or an excerpt from the design report will be provided to support the application. Deliverables (Electronic): 1. UIC permit application Task 7 – Assistance during Bidding and Construction 7.1 Bidding and Award Assistance. Consultant will answer questions that arise during the bidding process, as directed by the City. Consultant will prepare up to three addenda for the City to copy and distribute to bidders. The Consultant will exercise the standard of care consistent with industry standards in preparing the bid documents. The industry standard shall be in conformance with the services provided by an experienced and competent professional engineering organization rendering similar services under similar circumstances and in a similar vicinity. Should an addendum be required due to a lack of exercise of this standard of care, the consultant shall not charge the client for that addendum. 7.2 Equivalent new/redevelopment area determination. Consultant will prepare the required analysis conforming to the methods outlined in Appendix N of the funding guidelines governing the Ecology grant agreement. 7.3 Construction Phase Support. Consultant will provide the following services during construction of the facility: · Consultant and AESI will attend the Preconstruction Conference conducted by the City · Consultant will review contractor submittals and respond to Requests for Information (through the City). The time allocated to this task is 40 hours. Depending upon the Contractor and his capabilities (or lack thereof), this time requirement may contract or expand. Task allocation over 40 hours shall require a separate NTP. · Special Inspections performed by AESI. During construction, AESI will observe the well drilling, installation and backfill for the overall wells, confirm the presence of suitable infiltration receptor soils, document required over-excavation if needed, test import materials proposed for use as backfill, and conduct a confirmation test on an “as-built” facility. Observations will be summarized in a brief report. · Operations and Maintenance Plan. Consultant will prepare an Operation and Maintenance Plan for the City’s use in maintaining the facility and for submittal to Ecology at the 90- percent level. Assumptions & Exclusions 1. The project construction will be within road rights-of-way and other City-owned property. Should work become necessary on private property, additional services and budget will be specified under Subtask 5.3 through amendment to this agreement which shall require a separate NTP. 6.7.a Packet Pg. 161 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. 2. The existing site survey completed for the Predesign Report will be sufficient for the preparation of the design and construction plans. Should additional survey become necessary for the preparation of the design or construction plans, additional services and budget will be specified under Subtask 5.4 through amendment to this agreement which shall require a separate NTP. 3. The contract documents and special provisions will be in the WSDOT format, and incorporating by reference the 2021 WSDOT Standard Specifications. 4. An irrigation system will not be designed or constructed with this project. Task 8 – Management Reserve 8.1 Management Reserve. Management reserve shall only be used with the separate written approval of the City. 6.7.a Packet Pg. 162 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) Seaview Park Infiltration Facility Phase 2 City of Edmonds / Tetra Tech, Inc. Exhibit B Estimate of Professional Services 6.7.a Packet Pg. 163 Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) EXHIBIT B: Estimate of Professional ServicesCLIENT: City of EdmondsPROJECT : Seaview Park Infiltration Facility Phase 2P.D. No.: Proj. No.: Date:11/3/20201.051.05Phase DescriptionPrincipal EngineerSenior Project ManagerLead EngineerEngineer 2 Engineer 1Sr Technical WriterCAD TechnicianSr CAD Designer 2Project AssistantAdministrator Totals Task LaborPhase LaborTravel / MealsPrinting / ReportsComputer / CAD Misc.Total ExpensesAESI Geotechnical1-Alliance SurveyTotal Subs. SUB-TOTALS PHASE TOTALS1.0 Project Administration$28,155$28,1551.1 Progress reports and invoice review (25 months)2 256 33 $6,311$6,3111.2 Prepare bi-weekly email status reports126 18 $3,222$3,2221.3 Prepare subconsultant agreements62 8 $1,474$1,4741.4 Provide ongoing project management (1 hr/wk/17 months)6868 $15,436$15,4361.5 Prepare Project Plan2 42 8 $1,712$1,7122.0 Data Collection and Field Investigations$1,832$23,9212.1 Collect and review existing information, site reconnaissance4 4 412 $1,832 $50$53$1,8852.2 Geotechnical testing$18,078 $2,909 $22,036 $22,0363.0 Facility Design Update and Options$19,464$31,9073.1 Hydraulic modeling and performance4 4 2028 $3,672 $10 $11$3,6833.2 Design features and materials options16 8 428 $4,844 $10 $11$4,8553.3 Recommendations, design report, Comments2 24 32 4 42 68 $10,948 $100 $40 $147 $11,690 $12,275 $23,3704.0 Construction Bid Documents4.1 Sixty-percent (60%) PS&E$24,838$24,9124.1.1 Coordination Meeting1 45 $1,047 $50$53$1,1004.1.2 Special Provisions Outline44 $552$5524.1.3 Prepare Plans4 10 40 20 30 30134 $18,008 $20 $21$18,0294.1.4 Cost Estimate2 1 8 1627 $3,603$3,6034.1.5 QA/QC Review4 26 $1,318$1,3184.1.6 Submit to the City11 2 $310$3104.2 Ninety-percent (90%) PS&E$22,985$23,0594.2.1 Coordination Meeting4 48 $1,728 $50$53$1,7814.2.2 Special Provisions/Full Specifications3 6 304 43 $6,383$6,3834.2.3 Prepare Plans6 12 20 2 12 2072 $10,792 $20 $21$10,8134.2.4 Cost Estimate4 8 214 $2,154$2,1544.2.5 QA/QC Review88 $1,640$1,6404.2.6 Submit to the City11 2 $288$2884.3 Final PS&E$12,484$12,6104.3.1 Coordination Meeting2 46 $1,274$1,2744.3.2 Special Provisions/Full Specifications1 4 122 19 $2,869$2,8694.3.3 Prepare Plans & submit check set2 8 86 1034 $5,188 $20 $21$5,2094.3.4 Cost Estimate4 48 $1,372$1,3724.3.5 QA/QC Review2 24 $864$8644.3.6 Prepare final plans and submit to the City21 3 $493 $100 $105$5984.3.7 Prepare Electronic copy of project files11 1 3 $424$4245.0 Support Services$7,628$7,6285.1 Cultural resource review8 162 26 $4,014$4,0145.2 Utility coordination10 8 422 $3,614$3,6145.3 Easement/Property rights agreement (future task if needed)5.4 Supplemental survey (future task if needed)6.0 Permits and Approvals$4,868$9,0686.1 UIC Application4 16 1636 $4,868$4,000 $4,200 $9,0687.0 Assistance During Bidding and Construction$24,848$48,0957.1 Bidding and Award Assistance24 1640 $7,128$7,1287.2 Equivalent new/redevelopment area determination2 8 1222 $2,894$2,8947.3 Construction phase support7.3.1 Attend Preconstruction Conference6 612 $2,058 $50$53$2,1117.3.2 Review submittals and RFIs20 2040 $6,860$6,8607.3.3 Special geotechnical inspections$22,080 $23,184 $23,1847.3.4 Operation and maintenance plan16 8 4 836 $5,908 $10 $11$5,919TOTAL HOURS2 120 246 280 108 12 48 61 10 20 907$147,102 $147,102$300 $230$557$55,848 $2,909$61,695 $209,353 $209,353TETRA TECH(206) 883-9300(206) 883-9301 (FAX)Tetra Tech, Inc.1420 Fifth Avenue, Suite 600Seattle WA 98101EXPENSES @O:\Marketing\PROPOSALS\Edmonds, City of\2020_Seaview Park Infiltration Phase 2\Scope and fee\Copy of FeeEstimateSeaviewInfiltrationPhase2v4.xlsT & M_C+FF11/3/202012:04 PMPage 1 of 26.7.aPacket Pg. 164Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) EXHIBIT B: Estimate of Professional ServicesCLIENT: City of EdmondsPROJECT : Seaview Park Infiltration Facility Phase 2P.D. No.: Proj. No.: Date:11/3/20201.051.05Phase DescriptionPrincipal EngineerSenior Project ManagerLead EngineerEngineer 2 Engineer 1Sr Technical WriterCAD TechnicianSr CAD Designer 2Project AssistantAdministrator Totals Task LaborPhase LaborTravel / MealsPrinting / ReportsComputer / CAD Misc.Total ExpensesAESI Geotechnical1-Alliance SurveyTotal Subs. SUB-TOTALS PHASE TOTALSTETRA TECH(206) 883-9300(206) 883-9301 (FAX)Tetra Tech, Inc.1420 Fifth Avenue, Suite 600Seattle WA 98101EXPENSES @BILLING RATE$280.00 $227.00 $205.00 $138.00 $115.00 $133.00 $105.00 $136.00 $122.00 $83.00SUBTOTALS$560 $27,240 $50,430 $38,640 $12,420 $1,596 $5,040 $8,296 $1,220 $1,660Notes:TOTAL ESTIMATED WAGESLabor Only$147,1021. Invoices will be based on billing rates and hours of staffassigned to the project. 2. Billing rates are to be updated annually to reflect periodic adjustments in Tetra Tech salary levels. Subtotal$209,353Management Reserve (10% of design phase only) $16,126Total$225,479Fee DistributionProject Administration (Task 1) $28,155Design and Analysis (Task 2-5) $124,035Environmental Review (Task 6) $9,068Bid & Award Support (Task 7.1&7.2) $10,022Construction Support (Task 7.3) $38,073Management Reserve (10%) $16,126O:\Marketing\PROPOSALS\Edmonds, City of\2020_Seaview Park Infiltration Phase 2\Scope and fee\Copy of FeeEstimateSeaviewInfiltrationPhase2v4.xlsT & M_C+FF11/3/202012:04 PMPage 2 of 26.7.aPacket Pg. 165Attachment: Tetra Tech Professional Services Agreement (PSA with Tetra Tech for Seaview Park Infiltration Facility Phase 2) City Council Agenda Item Meeting Date: 11/17/2020 One-Month Extension of Housing Commission Staff Lead: Shane Hope Department: City Clerk's Office Preparer: Nicholas Falk Background/History The Edmonds Citizens' Housing Commission was established by Resolution No. 1427 (attached) to provide housing policy recommendations for the City Council's consideration by the end of 2021. The resolution for one-month extension has been reviewed by the PSPP committee on November 12, 2020 and was recommended for adoption on the Council’s Consent Agenda. Staff Recommendation Adopt the Resolution on the Council’s Consent Agenda. Narrative Issue: Whether to provide the Housing Commission with one more month (i.e., until the end of January 2021) to complete its work. Process for consideration: The Housing Commission voted on October 29, 2020 to request a one-month extension of its due date for policy recommendations. A resolution for this extension was placed on the next available meeting agenda (November 10) of the City Council's Public Safety, Planning, and Personnel Committee. From there, it would go to the full City Council for action, scheduled November 17. Explanation: Resolution No. 1427 (attached) called for the establishment of a housing commission, comprised of local residents from across the city and for the commission to recommend housing policy options for the City Council's consideration. The Housing Commission held its first meeting in September, 2019. The Housing Commission's mission is to: Develop diverse housing policy options for Council consideration designed to expand the range of housing (including rental and owned) available in Edmonds; options that are irrespective of age, gender, race, religious affiliation, physical disability or sexual orientation. Policy recommendations from the Commission are currently due on December 31, 2020. One day later, the Commission sunsets. While the Housing Commission did not meet in March and April, 2020, due to coronavirus issues, it 6.8 Packet Pg. 166 added extra public meetings in May, June, September, and October. All meetings have been video- recorded and made available both live and by video afterward. In addition, the Commission held one in- person open house and two virtual open houses. Three community surveys were completed. Other public engagement opportunities included: a special webpage devoted to Housing Commission information; press releases and coverage in the local media; numerous housing news memos that went out to a listserv of more than 600 people; announcements to various organizations in the local area; flyers and postcards; presentation of quarterly reports to the Council; and a continuing invitation to submit public comments. Since late February, the Housing Commission has had five policy committees that have brought back various ideas to the full Commission. The Commission now has about two dozen policy ideas that have had public input and are being actively considered for shaping into draft policy recommendations. The draft recommendations would be presented to the public for a new round of public input. Right after that, the Commission would make any changes and finalize its policy recommendations for submittal to the City Council. To have more time for completion of the above steps, the Housing Commission voted on October 29 to ask for a one-month timeline extension, making its recommendations due January 30, 2021, and the Commission's sunset on Feb. 1, 2021. A resolution for this purpose has been drafted. (See attachment.) Options · Option 1 (the current scenario) is for the Housing Commission to complete it work by December 31, 2020. This option assumes that the Council does not adopt a resolution on November 17 to extend the Commission’s due dates by one month. · Option 2 (the Housing Commission’s proposal) is for the Commission to complete its work by January 31, 2020, allowing two more meetings in the month of January. This option assumes that the Council does adopt a resolution on November 17 to extend the Commission’s due dates by one month. Impacts of Option 2 Option 2 provides the Commission more time to finalize its recommendations. City staff would also need to dedicate additional time and ensure consultant assistance for the longer period. Next Steps for PSPP Committee The City Council's Public Safety, Planning, and Personnel Committee (PSPP) is asked to recommend whether the One-Month Extension Resolution should be placed on the Council’s Consent Agenda for approval on November 17. NOTE: City Council meetings are very full this time of year. If the PSPP Committee supports a one- month extension for the Housing Commission, the Resolution should be placed on the Council's Consent Agenda as speedily as possible. What happens after the Commission’s recommendations are submitted? After the Housing Commission’s policy recommendations are submitted, the City Council will review them, consider public input and other information, and decide whether some or all of the recommendations should be further explored or implemented. For example, if a policy recommendation is to start or expand a city program, the Council would seek additional information, 6.8 Packet Pg. 167 such as specific costs and budget impacts, as well as public input and other factors, before making a decision about the recommendation. Attachments: Resolution 1427 2020-11-05 resolution to amend housing commission 6.8 Packet Pg. 168 1 RESOLUTION NO. 1427 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING THE CITIZENS’ HOUSING COMMISSION WHEREAS, in 2017 the City of Edmonds began the process of developing a Housing Strategy to fulfill an objective of the Housing Element of the city’s Comprehensive Plan at P. 96, which states: “Implementation Action: Develop a strategy by 2019 for increasing the supply of affordable housing and meeting diverse housing needs;” and WHEREAS, the Council has heard numerous comments and concerns from our constituents that the process for establishing policies around an expanded range of housing options should be revised to include greater public input and balanced representation; and WHEREAS, three primary themes have emerged from input the Council has received from its constituents; and WHEREAS, first, rather than an Administration-appointed task force working toward housing policy recommendations, members of the public have expressed a strong preference for a process which establishes a Housing Commission via applications from interested citizens; and WHEREAS, second, a strong preference has been expressed for sufficient time to be provided for all housing-related issues to be thoroughly vetted to enable policy recommendations to be brought forward that are in Edmonds’ long term best interests; and WHEREAS, finally, the public has made clear it expects members of the Housing Commission should represent all areas of Edmonds and the Edmonds Bowl should not be over- represented; and WHEREAS, on December 11, 2018, the Council passed Resolution 1420 to docket a Comprehensive Plan amendment that is expected to result in the removal of the 2019 timeline for establishment of an Edmonds Affordable Housing strategy as called for in the current Comprehensive Plan and to provide additional time for development of an appropriate array of diverse housing options for Edmonds; and WHEREAS, the Council also agrees that the process for citizen involvement should be retooled to encourage volunteer participation from across Edmonds; and WHEREAS, the expanded timeline for development of diverse housing policy options provides the opportunity to establish a Citizens’ Housing Commission to enable direct citizen involvement in this important process; and 6.8.a Packet Pg. 169 Attachment: Resolution 1427 (One-Month Extension of Housing Commission) 2 WHEREAS, on February 19, 2019, the Council discussed next steps toward achieving this objective; and WHEREAS, a significant initial step will be to establish a Citizens’ Housing Commission to assess all factors that must be considered in driving toward housing policies that expand the supply of diverse housing options while maintaining Edmonds’ character and quality of life; and WHEREAS, on February 19, 2019, the Council also provided direction that such a Commission should be formed; and WHEREAS, on March 19, 2019, the Council provided more specific direction as to the contents of a resolution that would create the Citizens’ Housing Commission; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Citizens’ Housing Commission Created. The Citizens’ Housing Commission is hereby created and shall be subject to the following provisions: A. Mission. The mission of the new Citizens’ Housing Commission shall be as follows: Develop diverse housing policy options for Council consideration designed to expand the range of housing (including rental and owned) available in Edmonds; options that are irrespective of age, gender, race, religious affiliation, physical disability or sexual orientation. B. Appointment Process. The Commission shall consist of fifteen voting members: each Councilmember will select two appointees and one alternate; and the mayor will select one appointee and one alternate. The mayor’s selection will be from the remaining pool of applicants after Councilmembers have made their selections. C. Appointment by Zone. Each of the seven Councilmembers shall be assigned a particular zone at the Council President’s direction and will be responsible for assessing applications from that zone (see map attached as Exhibit A describing the seven geographic zones of Edmonds which will be attached to the Commission application form). Each Councilmember will select two appointees and one alternate from his/her assigned zone. In the event that there are insufficient applicants to fill the positions for a particular zone, the Councilmember assigned to that zone may select from the remaining applicants residing in any other zone, but only after the other Councilmembers have made their selections. D. Meetings. The Commission will meet at least once per month on a day and time to be determined by the Commission, and may meet more frequently at the Commission’s discretion. The time and place of the first meeting of the Commission shall be established by the Council President. 6.8.a Packet Pg. 170 Attachment: Resolution 1427 (One-Month Extension of Housing Commission) 3 E. Voting. Alternates should attend meetings to remain current on the Commission’s progress but shall not be voting members unless they are participating in lieu of an absent Commissioner from their assigned zone. F. Liaisons. Two Councilmembers shall be assigned to the Commission as Council Liaisons in an advisory (non-voting) role. G. Public Outreach. The Commission shall host public outreach sessions (open houses, town halls, etc.) once per quarter at varying public locations within Edmonds to provide updates on its progress in developing housing option policy recommendations. H. Website Updates. The status of the Commission’s work on the development of expanded housing options shall be updated regularly on the city’s Housing website. I. Reporting to the Council. The Commission shall report progress to the Council at least once per quarter, beginning in the 3rd quarter of 2019. J. Sunset Date. The Commission will complete its work by December 31, 2020 and have a sunset date of January 1, 2021. Section 2. Recruiting. A post card will be sent to each Edmonds household announcing the application process and deadlines. This mailing will be in addition to the process normally used to publicize Commission application availability (e.g., City website announcements, articles in local media, etc.). Section 3. Application Process. Applicants for appointment to the Commission shall be subject to the following: A. Qualifications. Commission applicants must be current residents of Edmonds. B. Zones. Each applicant must identify which of the seven “zones” he/she lives within (see map attached as Exhibit A describing the seven geographic zones of Edmonds which will be attached to the Commission application form). C. Application Contents. The following information will be requested on the application form: a. Occupational status and background. b. Organizational affiliation. c. Why are you seeking this appointment? d. What skills and knowledge do you have to meet the selection criteria? e. List any other Board, Commission, Committee or official position you currently hold with the City of Edmonds. f. How long have you lived in Edmonds? g. Do you rent or own your home? h. Are you currently a landlord of property located in Edmonds? Note: items a-e above are standard questions of applicants for any Edmonds Board or Commission. Items f-h above are specific to the Edmonds Citizens’ Housing Commission. 6.8.a Packet Pg. 171 Attachment: Resolution 1427 (One-Month Extension of Housing Commission) 6.8.a Packet Pg. 172 Attachment: Resolution 1427 (One-Month Extension of Housing Commission) Hutt Park Brackett's Landing North Seaview Park Olympic Beach Hummingbird Park Meadowdale Beach County Park Meadowdale Play Fields Southwest County Park Maplewood Hill Park Pine Ridge Park Sierra Park Yost Park Pine St. Park Lynndale Park / Skatepark Lake Ballinger Park Brackett's Landing South Marina Beach Civic Playfields Arts Center City Park EdmondsMarsh Edmonds Elementary Edmonds Community College Hickman Park Westgate Elementary Edmonds Memorial Cemetery Seaview Elementary Sherw ood Elementary Edmonds Woodway High School Old Edmonds Woodway High School Madrona K-8 School Former Woodway Elementary College Place Elementary College Place Middle School Maplewood K-8 Co-op School Chase Lake Elementary Holy Rosary Private School Lake Ballinger BC-EW BC-EW BC BN BPRM-1.5RM-2.4 Census-based Area Map February 2019 Edmonds Housing Strategy 212th St. SW Main St. 196th St. SW 220th St. SW 1 2 3 4 5 6 7Puget SoundCity of Edmonds Puget SoundShoreline City of Edmonds 121 5th Ave N Edmonds, WA 98202 1 inch = 2,000 feet 0 2,000 4,0001,000 Feet 6.8.a Packet Pg. 173 Attachment: Resolution 1427 (One-Month Extension of Housing Commission) RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, AMENDING RESOLUTION 1427, WHICH ESTABLISHED THE CITIZENS’ HOUSING COMMISSION, BY EXTENDING THE DEADLINE FOR THE COMMISSION TO COMPLETE ITS WORK. WHEREAS, on April 16, 2019, the Edmonds City Council adopted Resolution 1427, which established the Citizens’ Housing Commission; and WHEREAS, Resolution 1427 has been amended once before with the adoption of Resolution 1428; and WHEREAS, the Council desires to ensure that the Citizens’ Housing Commission has adequate time to complete its work; and WHEREAS, extending the deadline the Citizens’ Housing Commission to complete its work is especially appropriate in light of the impact that the COVID-19 pandemic has had on the commission’s ability to complete its work by the original deadline; now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Subsection 1.J of Resolution 1427, entitled “Sunset Date,” is hereby amended to read as follows (new text shown in double underline; deleted text shown in strikethrough): J. Sunset Date. The Commission will complete its work by December 31, 2020 January 31, 2021 and have a sunset date of January February 1, 2021. RESOLVED this _____ day of November, 2020. CITY OF EDMONDS _______________________ MAYOR, MIKE NELSON ATTEST: CITY CLERK, SCOTT PASSEY 6.8.b Packet Pg. 174 Attachment: 2020-11-05 resolution to amend housing commission (One-Month Extension of Housing Commission) FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. ____ 6.8.b Packet Pg. 175 Attachment: 2020-11-05 resolution to amend housing commission (One-Month Extension of Housing Commission) City Council Agenda Item Meeting Date: 11/17/2020 Public Hearing on 184th St SW Street Vacation and Official Street Map Change Staff Lead: Jeanie McConnell and Kernen Lien Department: Planning Division Preparer: Kernen Lien Background/History See narrative. Staff Recommendation Staff recommends approval of both the Street Vacation and Official Street Map Change applications with conditions. Should the Council approve the proposal, the Resolution of Intent will be presented to Council following expiration of moratorium Ordinance No. 4200. Narrative The City of Edmonds has received two applications regarding existing and planned right-of-way in the Perrinville area. The first application is a Street Vacation request to vacate the easterly portion of 184th Street SW between 80th Avenue W and Olympic View Drive, which is currently an undeveloped right-of- way. The second application is a request for an Official Street Map Change that would eliminate a 60 - foot wide planned right-of-way just north of 184th Street SW between 80th Avenue W and Olympic View Drive. Pursuant to Edmonds Community Development Code (ECDC) 20.70.070, the City Council is required to consider street vacations in a public hearing set by resolution. The Council passed Resolution No. 1456 which set the public hearing for November 17, 2020. The review criteria for street vacations are provided in ECDC 20.70.020. ECDC 18.50.030 states changes to the Official Street Map shall be processed as provided in Chapter 20.65 ECDC. Street map changes shall be reviewed as a Type V development project permit application, with a recommendation from the Planning Board and final decision by the City Council. The Planning Board held a public hearing on the street map change on April 24, 2019 and forwarded a recommendation of approval to the City Council. Both the street vacation and official street map change applications have been reviewed with the understanding that the property owner has a larger development plan for the underlying property that includes subdividing the property. The potential future subdivision development will be consistent with RS-12 single-family residential zoning including retaining at least 30% of the site in native vegetation as required by the City’s critical areas code. The street map change and street vacation both depend on details of the subdivision development which will not be fully determined until a subdivision application is under review. Due to process requirements in City Code, the Street Vacation and Street Map changes must be processed prior to the subdivision application. While the official street map change and street vacation applications are required by City code to be processed ahead of the potential development project, staff is recommending final approval of the street map change and street vacation be tied to the 7.1 Packet Pg. 176 final approval of the subdivision. Attached is a staff report that provides a detailed analysis of the proposed Street Vacation and Official Street Map Change. Attachments: PLN2019-0010/11 Council Staff Report with Attachments Staff Public Hearing Presentation 7.1 Packet Pg. 177 CITY OF EDMONDS 121 5th Avenue North, Edmonds WA 98020 Phone: 425.771.0220 • Fax: 425.771.0221 • Web: www.edmondswa.gov DEVELOPMENT SERVICES DEPARTMENT • PLANNING DIVISION PLANNING & ENGINEERING DIVISIONS REPORT & RECOMMENDATION TO THE CITY COUNCIL Applications: PLN2019-0010 – Street Vacation: Vacate an easterly portion of 184th Street SW between 80th Avenue West and Olympic View Drive PLN2019-0011 – Official Street Map Change: Eliminate planned right-of- way north of 184th Street SW, between 80th Avenue West and Olympic View Drive Date of Report: November 12, 2020 Staff: Jeanie McConnell, Engineering Program Manager Kernen Lien, Environmental Programs Manager Public Hearing: November 17, 2020 at 7:00 P.M. I. INTRODUCTION: The City of Edmonds has received two applications regarding existing and planned right- of-way in the Perrinville area. The first application is a Street Vacation request to vacate the easterly portion of 184th Street SW between 80th Avenue W and Olympic View Drive, which is currently an undeveloped right-of-way. The second application is a request for an Official Street Map Change that would eliminate a 60-foot wide planned right-of-way just north of 184th Street SW between 80th Avenue W and Olympic View Drive. Pursuant to Edmonds Community Development Code (ECDC) 20.70.070, the City Council is required to consider street vacations in a public hearing set by resolution. The Council passed Resolution No. 1456 which set the public hearing for November 17, 2020. ECDC 18.50.030 states changes to the Official Street Map shall be processed as provided in Chapter 20.65 ECDC. Street map changes shall be reviewed as a Type V development project permit application, with a recommendation from the Planning Board and final decision by the City Council. The Planning Board held a public hearing on the street map change on April 24, 2019 and forwarded a recommendation of approval to the City Council (Attachment 14). 7.1.a Packet Pg. 178 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 2 of 14 Both the street vacation and official street map change applications have been reviewed with the understanding that the property owner has a larger development plan for the underlying property that includes subdividing the property. The potential future subdivision development will be consistent with RS-12 single-family residential zoning including retaining at least 30% of the site in native vegetation as required by the City’s critical areas code. As described in Sections VI and VII of this report, the street map change and street vacation both depend on details of the subdivision development which will not be fully determined until a subdivision application is under review. Due to process requirements in City Code, the Street Vacation and Street Map changes must be processed prior to the subdivision application. While the official street map change and street vacation applications are required by City code to be processed ahead of the potential development project, staff is recommending final approval of the street map change and street vacation be tied to the final approval of the subdivision. Below is staff evaluation of the Street Vacation and Street Map Change applications and recommendation to City Council. II. GENERAL INFORMATION: A. Owner/Applicant: Manjinder Josan (MJ) (Attachment 1). B. Location: Area north of 184th St SW, between 80th Ave W and Olympic View Drive. (Attachment 4). C. Zoning: Single Family Residential (RS-12). D. Request: 1. PLN2019-0010 - A Street Vacation request to vacate an easterly portion of 184th St SW, between 80th Ave W and Olympic View Drive (Attachment 5). 2. PLN2019-0011 An Official Street Map Change to eliminate the 60-ft wide planned right-of-way line, north of 184th St SW and between 80th Ave W and Olympic View Drive (Attachment 5). E. Review Process: Street map changes and street vacations are both Type V legislative processes. In both cases the decision maker is the City Council; however, with a street map change, the Planning Board first conducts a public hearing and then makes a recommendation to the City Council. F. SEPA: Pursuant to WAC 197-11-800(2)(i) street vacations and street map changes are exempt from SEPA review. G. Applicable Codes: 1. Chapter 15.05 ECDC – Comprehensive Plan – Purposes 2. Chapter 15.40 ECDC – Comprehensive Street Plan (Transportation Element of Comprehensive Plan) 3. Chapter 18.50 ECDC – Official Street Map 7.1.a Packet Pg. 179 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 3 of 14 4. Chapter 20.01 ECDC – Types of Development Project Permits 5. Chapter 20.65 ECDC – Street Map Changes 6. Chapter 20.70 ECDC – Street Vacations III. PROJECT CONTEXT: The City’s Official Street Map indicates the need for a future dedication of right-of-way (ROW) north of 184th St SW, between 80th Ave W and Olympic View Drive. This planned ROW line crosses two parcels owned by the applicant, a City owned parcel, and another privately owned parcel (Attachment 5). City owned and maintained water, sewer and storm utilities are located within or near the planned 60-ft ROW line (Attachment 6). A section of 184th St SW right-of-way, between 80th Ave W and Olympic View Drive, which is the subject of the street vacation, is a currently un-developed public ROW (Attachment 5). The westerly portion of this ROW is proposed to remain as ROW and currently provides access to an existing public sewer main that serves properties located on the south side of the un-developed 184th St SW ROW. The easterly end of the 184th St SW ROW contains steep slopes to Olympic View Drive, is not accessible to vehicular or pedestrian travel and does not contain any City utilities. The applicant is designing, but has not yet applied for, a subdivision development project in the area of both the requested official street map change and the street vacation. The development proposal will be consistent with RS-12 zoning. It is important to acknowledge this potential development to determine public transportation and utility needs in conjunction with review of both the street map change and street vacation applications. There have been questions about the order of the process and why the street vacation and street map change are being processed before the subdivision application, or why the whole proposal is not being reviewed at the same time. Formal subdivisions are reviewed as Type III-A quasi-judicial decisions with the hearing examiner as the decision maker. Type III-A decisions are not appealable to the City Council. Pursuant to ECDC 20.01.002, when a proposal includes two or more procedures, the highest number type procedure must be processed first. Since the street map change and street vacation are the higher process number (Type V), these applications must be processed before the subdivision. ECDC 20.01.002 also mentions a consolidated review process; however, the City attorney’s recommendation was that legislative and quasi-judicial processes should not be consolidated because the standards that confine the council’s discretion are quite different in the legislative context than they are in the quasi-judicial context. Processing legislative and quasi-judicial applications simultaneously risks the actual or perceived creeping of one standard into an arena where it does not belong. While the applications are being reviewed in the manner required by City Code, staff is proposing an approval timeline that would ensure neither the street map change nor street vacation are effective prior to the development project being finalized and 7.1.a Packet Pg. 180 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 4 of 14 recorded. With the proposed approval process, City Council could as a first step, approve an intent to vacate the 184th St SW right-of-way as well as an intent to approve the official street map change thereby eliminating the planned right-of-way line. The applicant would be given a specified amount of time to submit the development proposal following the Council’s intent to approve. Following submittal and preliminary approval of the development application, the official street map change and street vacation ordinance would be brought to Council for approval. However, the effective date of the ordinance would not occur until recording of the final subdivision. The following is an outline of how this review process would flow: 1. City Council adopts a Resolution of Intent to Vacate and Approve Street Map Change with conditions that must be satisfied within 90 days. Resolution of Intent will be presented to Council following expiration of moratorium Ordinance No. 4200. a. Applicant shall submit subdivision application to the City of Edmonds. b. Applicant shall convey and deliver to the City for future recording a public pedestrian easement required for connection between 80th Avenue W and Olympic View Drive c. Applicant shall convey and deliver to the City for future recording public utility easements required for existing and/or relocated city storm, water & sewer utilities 2. Applicant submits formal subdivision application a. Hearing Examiner issues decision on preliminary approval of subdivision (Type III-A process). b. Staff and Applicant refine location of dedication, vacation, pedestrian easement and utility easements. 3. Ordinance for Vacation and Street Map Change a. Council approves ordinance for street vacation and official street map change if conditions have been met within 90-days. b. Effective date of the ordinance to align with recording of final subdivision. 4. Civil Review of Subdivision a. Applicant submits detailed civil construction plans to the City. b. Staff completes review and approval of civil construction plans. c. Staff and Applicant finalize dedication, vacation, pedestrian easement and utility easement locations. d. Applicant completes construction of improvements and/or posts performance bond. 5. Final Subdivision Review and Approval a. Applicant submits final subdivision (recording) documents to the City. b. Staff completes review and approval of recording documents. c. Council review/approval of street dedication and any other public easements required as part of the subdivision development. d. Staff records Street Vacation/Map Change ordinance and final subdivision at the same time. 7.1.a Packet Pg. 181 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 5 of 14 Please note, pursuant to ECDC 20.70.140.A, if the applicant complies with conditions imposed in the resolution of intent to vacate within 90 days, the city council shall adopt an ordinance granting the vacation. This process may take a few years from the initial adoption of the resolution of intent to vacate/change the street map to final recording of the subdivision, easements, vacation and dedication. For this reason, the ordinance approving the street vacation and street map change would contain an effective date clause that would not be triggered until years in the future. Once preliminary approval of the subdivision is received, an applicant has five years to final (record) the subdivision. IV. PUBLIC HEARING NOTICE: A “Notice of Public Hearing” for the Planning Board public hearing on the street map change was published in the Herald Newspaper and was posted at the subject site Public Safety Complex, Development Services Department, and Library on April 10, 2019. This notice was also mailed to residents within 300 feet of the site on April 10, 2019. Public notice documentation of the Planning Board public hearing is provided in Attachment 9. The City Council is required to consider street map changes and street vacations in a public hearing set by resolution. The Council passed Resolution No. 1456 (Attachment 10) which set the public hearing for November 17, 2020. Specific notice requirements for street vacations are contained in ECDC 20.70.090. The public hearing notice for City Council was published in the Everett Herald on October 23, 2020. This notice was also posted at the subject site Public Safety Complex, Development Services Department, and mailed to property owners within 300 feet of the site on October 22, 2020. Public notice documentation for the City Council public hearing is provided in Attachment 11. V. TECHNICAL REVIEW COMMITTEE: This Official Street Map application was reviewed and evaluated by the City’s Fire Department. Fire Marshal, Karl Fitterer, stated South County Fire does not require connection from 80th Ave W to Olympic View Drive. Review of the Official Street Map Change and Street Vacation was also completed by the Public Works Department Operations and Maintenance Divisions, as well as the Engineering Division. Comments on each application are provided as follows: Official Street Map Change: The Roadway Functional Classification map from the Transportation Comp Plan (Attachment 12) identifies 80th Ave W as a Collector. 80th Ave W is connected to a Principal Arterial (196th St SW) to the south, and a Collector (Olympic View Drive) to the north, via 180th St SW. It is important to maintain existing traffic flows along already designated collector streets to prevent the creation of short cuts for vehicle through traffic, as well as to limit the creation of new intersections on higher volume roadways. In addition, the official street map indicates the roadway connection at 80th Ave W would be located just below the crest of a hill where sight distance is limited and therefore, the number of vehicles entering the roadway at this location should be limited. For these 7.1.a Packet Pg. 182 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 6 of 14 reasons, a new street connection between 80th Ave W and OVD is not desired and staff supports the elimination of the planned right-of-way line. Existing public utilities (water, sewer and storm) meander in and around the planned right-of-way line. Two of the three utility mains are large diameter transmission lines and are considered critical infrastructure. A street map change to remove the planned right- of-way line is found to be acceptable as long as easements are established for all City utilities. The exact easement widths and locations have not yet been determined and establishment of the easements will need to be a condition of the street map change. Street Vacation: The street vacation application identifies an easterly portion of 184th St SW to be vacated. While vehicular transportation needs for the general public have been met along existing collector roadways, a pedestrian connection between 80th Ave W and Olympic View Drive has been identified in the Transportation Comp Plan (Attachment 13). The exact location of the pedestrian walkway has not yet been determined but will be addressed during review of a future development application. Easements will also be established once the preferred location has been determined. Vehicular transportation and public safety access needs would also be determined during review of any future development application and would be specific to the development proposal. For this reason, it is recommended that the specific extents of the street vacation area be determined following submittal of a development application. In addition to the transportation considerations, City utility needs were also reviewed. The City currently owns and maintains a sanitary sewer main through the westerly portion of the subject 184th St SW. The sewer main falls outside the proposed street vacation area and therefore easements will not be required. Any other potential utility needs to serve a future subdivision will be determined during review of such an application and easements will be established (private and/or public) as appropriate at that time. VI. STREET MAP CHANGE: A. Chapter 20.65 ECDC (Street Map Changes) This code section establishes the criteria and process by which Street Map changes will be reviewed. The criteria are as follows: Compliance with the purposes of the Comprehensive Plan (addressed in section VI.B of this report), compliance with the purposes of the Comprehensive Street Plan (addressed in section VI.C of this report), and compliance with the purposes of the Official Street Map (addressed in section VI.D. of this report). B. Chapter 15.05 ECDC (Comprehensive Plan - Purposes) ECDC 20.65.010 references the comprehensive plan purposes as stated in Chapter 15.05 ECDC. However, Chapter 15.05 ECDC does not contain comprehensive plan 7.1.a Packet Pg. 183 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 7 of 14 purposes, as the purposes are now stated within the Comprehensive Plan document itself. The purposes of the Comprehensive Plan as stated from page 1 are as follows: 1. To provide a framework for moving the Edmonds community toward a sustainable future that integrates and responds to environmental, economic, and social needs in a way which “meets the needs of the present without compromising the ability of future generations to meet their own needs.”1 2. To promote the public health, safety, and welfare consistent with the values of the community. 3. To serve as the basis for municipal policy on land use and development and to provide guiding principles and objectives for the development of regulations and programs that support sustainable development within the city while seeking to conserve, protect, and enhance the community’s assets and natural resources. 4. To anticipate and influence the orderly and coordinated development of land and building use of the city and its environs, and conserve and restore natural beauty and other natural resources. 5. To encourage coordinated development and discourage piecemeal, spot or strip zoning and inharmonious subdividing. 6. To facilitate adequate provisions for public services such as transportation, police and fire protection, water supply, sewage treatment, and parks. 7. To facilitate the provision of sustainable public services consistent with the community’s values and needs. The current comprehensive plan designation of the subject property and surrounding properties is Single Family – Resource. The subject proposal appears to be consistent with the above purposes as it maintains adequate right-of-way along 184th St SW, 80th Ave W, and Olympic View drive for transportation needs, including emergency services. A public pedestrian connection is to be established between 80th Ave W and Olympic View Drive and easements will be established accordingly. In addition, public easements will need to be established for City owned and maintained water, sewer, and storm utilities that currently meander within and around the planned right-of- way line. Additionally, the site was rezoned from RS-8 to RS-12 in 2017 in order to be consistent with the comprehensive plan designation. RS-12 properties are required to maintain at least 30% of the area in native vegetation when developed which will help maintain natural resources. C. Chapter 15.40 ECDC (Comprehensive Street Plan – Purposes) The Comprehensive Street Plan section of the Edmonds Community Development Code has the following purposes, in addition to the general purpose of the comprehensive plan: 7.1.a Packet Pg. 184 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 8 of 14 1. To provide for adoption and enforcement of street and thoroughfare maps and coordinated plan including the official street map to implement the comprehensive plan. 2. To facilitate the provision of utilities and transportation. The Transportation Element of the Comprehensive Plan contains the following policies: Policy 2.3 - Locate and design transportation facility improvements to respect the community’s residential character, natural features, and quality of life. Policy 2.4 – Design local residential streets to prevent or discourage use as shortcuts for vehicle through-traffic. Coordinate local traffic control measures with the affected neighborhood. Per the Official Street Map, the proposed right-of-way line lying north of 184th St SW, between 80th Ave W and Olympic View Drive, indicates a 60 foot right-of-way. Based on this map designation, future development of the underlying property would require a right-of-way dedication of 60-ft consistent with the map. The proposed official street map change would eliminate this 60-ft planned right-of-way line. As indicated in Section V, technical review by Public Works, this proposal is found to be consistent with the goals of the Comprehensive Plan and Transportation Element. D. Chapter 18.50 ECDC (Official Street Map – Purposes) The Purposes of the Official Street Map as stated in ECDC Chapter 18.50 are as follows: A. Implement the comprehensive street plan. B. Regulate the construction of improvements which could prevent the implementation of the comprehensive street plan. The subject street map change is found to be consistent with goals of the Transportation Element of the Comprehensive Plan in that a public street is not needed in the location of the 60-ft planned right-of-way line and would inadvertently create a short cut for vehicle through-traffic. A pedestrian connection is desired at the intersection of 184th St SW, between 80th Ave W and Olympic View Drive consistent with the comp plan and is therefore being recommended as a condition of the street vacation approval (See Section IX below). E. Planning Board Review ECDC 20.65.010 requires review of the proposal by the Planning Board. The Planning Board reviewed the proposed map change at a public hearing on April 24, 2019 for consistency with the criteria outlined above. Public comments were received as a part of this hearing and are included as attachments 16 and 17. The Planning Board made 7.1.a Packet Pg. 185 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 9 of 14 a recommendation to the City Council to approve the official street map change with the following conditions (Attachment 14): 1. Public water, sewer, and storm utility easements shall be granted to the City of Edmonds. 2. Approval of the street map change does not guarantee or infer approval of the subdivision being planned for the subject property. VII. STREET VACATION: A. ECDC 20.70.050 Initiation of Proceedings Pursuant to ECDC 20.70.050.B a vacation may be initiated by petition of the owners of more than two-thirds of property abutting the portion of the street or alley to be vacated. Two properties abut the portion of 184th St SW subject this vacation and both properties are owned by the applicant. The property owner signed a petition for street vacation, which was included with the application (Attachments 1 and 7). The initiation of vacation proceedings is found to be compliant with ECDC 20.70.050. B. ECDC 20.70.020 Criteria for Vacation The City Council may vacate a street, alley or easement only if it finds the following criteria have been met: 1. The vacation is in public interest. The Appraisal Report (Attachment 8) considers the value of the street vacation by comparing the before and after use of the property. The underlying property in this case is being considered for future subdivision development and as noted in the Report, the 2,230sf vacation area is not enough area to allow for the creation of additional lots. The Report provides that street vacation allows the owner more development flexibility. This could be viewed as a public benefit as individual lots would slightly increase in size allowing some flexibility on where homes could be placed, which could help with vegetation retention. That portion of 184th St SW that is proposed to be vacated is undeveloped and does not contain any City utilities. The City has no plans to develop the right-of- way, in large part due to existing steep slopes. The steep slope is overgrown and does contain trees, although the exact number of trees is not known at this time. The trees, whether located in City right-of-way or on private property, cannot be cleared at the discretion of the property owner due to regulations established in existing City codes. Any proposal to remove a tree within a steep slope critical area would require permit approval from the City. Furthermore, future development of the site is subject to native vegetation retention requirements, which also 7.1.a Packet Pg. 186 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 10 of 14 results in tree retention. Since this site is zoned RS-12 it will be subject to the requirements of ECDC 23.90.040.C which requires subdividable properties in the RS-12 zones to retain or create an area of native vegetation equal to 30% of the total area of the lot. The subject site contains 215,472 square feet, so at least 64,641 square feet (1.48 acres) will be set aside as native vegetation area with future development of this site. City staff reviewed the information provided by the applicant, existing site conditions, including traffic flow and public utility systems. With the analysis outlined in this staff report and acknowledgement that this section of right-of-way no longer serves its actual or intended purpose, staff has concluded the proposed street vacation meets the public interest criterion. 2. No property will be denied direct access as a result of the vacation. The lot on the south of 184th St SW, which is currently undeveloped, could take access from the eastern end of 184th St SW or through an access easement to the south to 185th Pl SW. The lot on the north side of 184th St SW, which is also vacant land, could take access of the eastern end of 184th St SW. No properties will be denied access as a result of the street vacation. C. ECDC 20.70.040 Limitations on Vacations 1. Pursuant to ECDC 20.70.040.A, “the city may not vacate any street, alley, easement, or part thereof that abuts any body of water unless all elements of RCW 35.79.035 are complied with, and the vacated area will thereby become available for the city or other public entity to acquire and to use for a public purpose.” The proposed vacation area does not abut any bodies of water. 2. Pursuant to ECDC 20.70.040.B, “the city shall not proceed with the vacation if the owners of 50 percent or more of the property abutting the street or alley or part thereof, or underlying the easement or part thereof, to be vacated file a written objection in the planning division prior to the time of the hearing.” The applicant has 100 percent ownership of the property abutting the street vacation area; therefore, there are no written objections. D. ECDC 20.70.140 Final Decision 1. ECDC 20.70.140.A provides the following: Following the public hearing, the city council shall, by motion approved by a majority of the entire membership in a roll call vote, either: 7.1.a Packet Pg. 187 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 11 of 14 1. Adopt an ordinance granting the vacation; or 2. Adopt a motion denying the vacation; or 3. Adopt a resolution of intent to vacate stating that the city council will, by ordinance, grant the vacation if the owner(s) of property abutting upon the street or alley, or part thereof so vacated, meet specific conditions within 90 days. The city may require the following as conditions: a. Either: i. Monetary compensation to be paid to the city in the amount of up to one-half the fair market value for the street, alley, or part thereof to be vacated unless acquired at “public expense,” then full appraised value shall be paid; or ii. The grant of a substitute public right-of-way which has value as an access way at least equal to the vacated street, alley, or part thereof; or iii. Any combination of subsections (A)(3)(a)(i) and (A)(3)(a)(ii) of this section totaling but not more than one-half the fair market value of the street, alley, or part thereof to be vacated. OR b. A grant of an easement to the city in exchange for the easement vacated. If the abutting property owner(s) complies with conditions imposed in the resolution of intent to vacate within 90 days, the city council shall adopt an ordinance granting the vacation. 2. The City Council has three options with the current street vacation application. The Council may a) Deny the vacation petition, b) Approve the vacation and require monetary compensation for the right-of-way to be vacated, or c) Approve the vacation subject to the granting of an easement to the City of Edmonds to provide a public pedestrian connection between 80th Ave W and Olympic View Drive. Each option is discussed below. a. Deny the application: Should the City Council find the street vacation petition does not meet the criteria for vacation in ECDC 20.70.020, the City Council may deny the street vacation. In recent street vacations before the City Council, it has been noted that the monetary compensation for the vacation supports the 7.1.a Packet Pg. 188 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 12 of 14 public interest criteria. If a public pedestrian easement is retained (as noted in option c below), then pursuant to ECDC 20.70.140.A.3 the City cannot receive monetary compensation. b. Approve the vacation and require monetary compensation for the right-of- way to be vacated: Should the City Council desire to receive monetary compensation for the street vacation, the Council could approve the vacation, but would not be able to require a public pedestrian easement as a condition of approval. An appraisal prepared by an MAI certified appraiser was submitted in support of the vacation (Attachment 8). The appraised value of the right-of-way proposed for vacation is $7,000. Pursuant to ECDC 20.70.140.A.3.a.i, the city can require monetary compensation up to one-half of the appraised value, which $3,500 the proposed vacation. As shown Attachment 5, dedication of additional right-of-way will be required with the future development of the site resulting in the City receiving more right-of-way than would be vacated in granting this request. Given that the City would ultimately receive additional right-of-way and require a pedestrian access easement, staff is not recommending the City receive monetary compensation should the City Council approve the vacation. c. Approve the vacation subject to the granting of easements to the City of Edmonds for a public pedestrian connection between 80th Ave W and Olympic View Drive: Public benefit can be seen through eliminating any financial burden or liability that comes with public right-of-way. Access will not be denied to any properties and retention of the pedestrian easement will implement the City’s Transportation Comprehensive Plan. VIII. CONCLUSIONS: Official Street Map Change: 1. City staff has determined that a 60-ft street right-of-way between 80th Ave W and Olympic View Drive, is not needed at this location. 2. Utility easements for existing public water, sewer and storm systems will need to be provided to the City as a condition of the official street map change. Street Vacation: 1. City staff has determined that the area of 184th St SW proposed for vacation is not needed by the City for transportation or utility purposes. 7.1.a Packet Pg. 189 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 13 of 14 2. A pedestrian connection shall be provided between 80th Ave W and Olympic View Drive and location and easements will be established with future development of the site. IX. RECOMMENDATIONS: Based on the analysis and attachments to this report, staff recommends APPROVAL of both the Official Street Map Change and Street Vacation with conditions provided below. For a Street Vacation, City code states if the abutting property owner(s) (in this case the applicant) complies with conditions imposed in the resolution of intent to vacate within 90 days, the city council shall adopt an ordinance granting the vacation. The conditions provided below include a requirement for the applicant to submit a subdivision development application as a condition of approval; however, a moratorium has been placed on the acceptance of subdivision applications (under certain circumstances which apply here) for a period of 4 months (Attachment 15). For this reason, staff recommends that following conditions of approval be completed by the applicant within 90 days of the Council adoption of the Resolution of Intent to Vacate and Approve Street Map Change. Should the Council approve the proposal, the Resolution of Intent will be presented to Council following expiration of moratorium Ordinance No. 4200. Official Street Map Change: Staff recommends APPROVAL of the Official Street Map Change to eliminate the 60-ft wide planned right-of-way line north of 184th St SW, between 80th Ave W and Olympic View Drive with the following conditions to be included in the resolution of intent to amend the official street map: 1. Application for a subdivision must be submitted to the City of Edmonds. 2. Applicant shall convey and deliver to the City for future recording public utility easements required for existing and/or relocated city storm, water & sewer utilities. 3. Approval of the street map change does not guarantee or infer approval of the subdivision planned for the subject property as shown in Attachment 5. Street Vacation: Staff recommends APPROVAL of the Street Vacation request to vacate an easterly portion of 184th St SW, between 80th Ave W and Olympic View Drive with the following conditions to be included in the resolution of intent to vacate: 1. Application for a subdivision must be submitted to the City of Edmonds. 2. Applicant shall convey and deliver to the City for future recording a public pedestrian easement required for connection between 80th Avenue W and Olympic View Drive 3. Approval of an intent to vacate does not guarantee or infer approval of the subdivision planned for the subject property as shown in Attachment 5. 7.1.a Packet Pg. 190 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map File Nos. PLN20190010/11 – Josan Street Map Change and Street Vacation Page 14 of 14 X. PARTIES OF RECORD: Manjinder Josan 132 143rd St SW Lynnwood, WA 98087 City of Edmonds 121 – 5th Avenue North Edmonds, WA 98020 XI. ATTACHMENTS: 1. Land Use Applications 2. Street Vacation Application Cover Letter 3. Official Street Map Change Cover Letter 4. Vicinity Map 5. Detailed Color Site Plan 6. City Utilities Map 7. Vacation Petition 8. Vacation Appraisal 9. Public Notice Documentation – Planning Board Public Hearing 10. Resolution No. 1456 Setting Public Hearing before City Council 11. Public Notice Documentation – City Council Public Hearing 12. Roadway Functional Class Map 13. Transportation Comprehensive Plan Pedestrian Projects 14. April 24, 2019 Planning Board Minutes Excerpt 15. Ordinance No. 4200 – Subdivision Moratorium 16. Ken Reidy April 23, 2019 Email Comment 17. Eric Goodman April 24, 2019 Email Comment 7.1.a Packet Pg. 191 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map City of EdmondsLand Use ApplicationRECEIVEÞMAR 21 201$OEVEI-OPMETIT SERVIOE$COUNTERHE I STa¡¡ ] PB ]ADBFrp# (Naoflootoo¡ne XlÌl'tr1 -or, \,-Ebl-HEARING DATEo6ZONEREC,D BYRECEIPT #. PLEASE N0TE THAT ALL INFORMATION CONTAINED WITHIN THE APPLICATION IS A PUBLIC RECORD .pRopERTy ADDRES5 oR LocATrorr¡ 7707 Olympic View DrPROJECT NAME (IF APPLICABLE)MJ Edmonds PlatpRopERTy Owxnn Manjinder JosanpHoNE ¡ 425-750-6606ADDRESS 132 143rd St SW. Lvnnwood WA 98087E-MArL miosan@gmail.comFax# nla003708001 00900, 003708001 01 000,003708001 01 1 00, 0043460001 0601ARCHITECTURAL DESIGN REVIEW._ CoIT,IpR¡HENSIVE PLAN AMENDMENT:- HOME OCCUPATION: FORMAL SUBDIVISION¡ Suonr SusprvrsroNi LoT LTNE ADJUSTMENT-] PLANNEDRESIDENTIAIDEVELOPIT¡PNTx opprcrel srnEer MAP AMENDMENTX STRppT VACATIONREZONE¡ SHORSI-INE PERMITVARIANcE / R¡asoNABLE USE EXCEPTION- OrseR:ADDRESSE-MAILSIGNATURE oF APPLICANT/AGENTProperty Owner's AuthorizationTAX ACCOUNT #DESCRIPTIoNoFPRoJECToRPRoPoSEDUSE(ATTACHCoVERLETTERASNECESSARY)-Official street map amendment and stree vacationDESCRIBE HoW THE PRoJECT MEETS APPLICABLE CoDES (aTTaCu COVER LETTER AS NECESSARY)as requested bv Citv of EdmondsAPPLICANT ManiinderJosanpHoNE ¡ 425-750-6606132143rd St SW, Lynnwood WA 98087miosan@qmail.compo* 4 n/aCoNrACr PERSoN/AGENT BRL Services LLCpHoNE # 425-259-5556ADDRESS 2221 Everett Aveste# 203E-MArL brian@brlservicesllc.comFax # nlaThe undersigned applicant, and his/her/its heirs, and assigns, in consideration on the processing of the application agrees torelease, indemnifu, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attomey'sfees, arising from any action or infraction based in whole or part upon false, misleading, inaccurate or incomplete informationfumished by the applicant, his/her/its agents or employees.By my signature, I certifu that the information and exhibits herewith submitted are true and correct to the best of rny knowledgeand that I am authorized to file this application on the behalf of the owner as listed below.Spc. 18 Twp.27N RNc.5EDArE 3119119"t /tq 1,,tt*.rlt,ñ5certify under the penalty of perjury under the laws of the State ofWashington that the following is a true and correct statement: I have authorized the above Applicant/Agent to apply for thesubject land use application, and grant my permission for the public officials and the staff of the City of Edmonds to enter thesubject property for the purposes ofinspection and posting attendant to this application.SIGNATURE OF OwNER5*--Questions? Call (425)'7 7 I -0220DATERevised on 8/22/12B - Land Use ApplicationPage I of IAttachment 17.1.aPacket Pg. 192Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Change) City of EdmondsLand Use ApplicationË"":#Hävffiffi-,,{R 2t ?'t1g,-r n,,,-"i rrffiffi ,ff nma nsr- HE r ISTAFF PB I IADB fEC-ß.7gFEE-vDATEHpeRmc DarpREC,D BYRpcsrpr #Fnp # fl.J*lol9.ootl zoNsL ARCHITECTURAL DESIGN Rgvlgwi COIT¡PR¡HENSIVE PLAN AMENDMENTL CONoITIoNAL USE PERMITf Hovs OccuperroNf FORMAL SUBDIVISIONf SHoRr SusorvlsroNL Lor LrNE AorusrueutI PI-a¡TNpoRESIDENTIALDEVELOPMENTX O¡nrcnL SrRssr MAP AMENDMENTX STRErTVACATIoNL REZONESHOREI-INp PERMITVARIANCE / REESONEELE USE EXCEPTIONOrHsR:o PIUSN NOTE THAT ALL INFORMATION CONTAINED IøITHIN THE APPLICATIqN IS A PUBLIC RECqRD .PRopERry ADDRESS oR LocArroN 7707 Olympic View DrPROJECT NAME (IF APPLICABLE)MJ Edmonds PlatpRopERTy OwNnR Manjinder JosanpHoNE ¡ 425-750-6606Aoon-ess 132 143rd St SW. Lvnnwood WA 98087E-MArL miosan@gmail.comFax # nlaTAX ACCOUNT #003708001 00900, 003708001 01 000,003708001 01 1 00, 0043460001 0601spc. 18 1y¡p.27N RNc.5EDESCRIPTTON oF PROJECT oR PRoposED UsE (ATTACH covER LETTERAS NEcessanv)Official street map amendment and stree vacationDESCRIBE HOw THE PROJECT MEETS APPLICABLE CODES (ATTACH COVER LETTER es NecsssaRy)as requested by City of EdmondsAPPLTcANT ManiinderJosanpHoNE g 425-750-6606ADDRESSE-MAII,132143rd St SW, Lynnwood WA 98087miosan@gmail.compo" 4 n/aCoNrAcr PERSoN/AcENI BRL Services LLCPr-roNtr# 425-259-5556ADDRESS 2221 Everett Ave ste# 203E-MArL brian@brlservicesllc.comFax # nlaThe undersigned applicant, and his/trer/its heirs, and assigns, in consideration on the processing of the application agrees torelease, indemnifu, defend and hold the City of Edmonds harmless from any and all damages, including reasonable attomey'sfees, arising from any action or infraction based in whole or part upon false, misleading, inaccurate or incomplete informationfurnished by the applicant, his,/her/its agents or employees.By my signature, I certifo that the information and exhibits herewith submitted are true and correct to the best of my knowledgeand that I am authorized to file this application on the behalf of the o,ùr'ner as listed below.SIGNATURE oF APPLICANT/AcENTDArE 3119119Properfy Owner's AuthorizationI,ù-tn^"¡l,sb{ P'. -]il's +\h.Jcertify under the penalty of perjury under the laws of the State ofWashington that the following is a true and correct statement: I have authorized the above Applicant/Agent to apply for thesubject land use application, and grant my permission for the public offrcials and the staff of the City of Edmonds to enter thesubject property for the purposes ofinspection and posting attendant to this application.SrcxaruRe oF OwNERDerp €z/rt /tzQuestions? Cal|. (a25) 77 | -0220Revised on 8/22/ I 2B - Land Use ApplicationPage I of IAttachment 17.1.aPacket Pg. 193Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Change) ßß¿ Sentíces ffc An Engineering Company March 2L,2OL9 City of Edmonds City Council Office - City Hall 121 5th Ave N Edmonds, WA 98020 ATTN: To whom it may concern RECEIVED l,,lAR p i 20lg DEVEL0Sg[!{TéEaucEs RE:7707 Olympic View Dr - Manjinder Josan Street Vacation (Petition)Subject: To whom it may concern I respectfully request that you accept this petition for the Street Vacation to vacate the existing Right-of- Way as required for the development of the proposed MJ Edmonds Plat. See attached Site Plan. lf you have any questions or comments, please call Sincerely, 4-( Brian R Lindsay Owner of BRL Services LLC Agent for Manjinder Josan 2221 Everett Ave., Suite 203, Everett, WA. 98201 PH: 425-259-5556 draftstation @earthlink. net Attachment 2 7.1.a Packet Pg. 194 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map RE DEVELOPM€}¡T SERVICË$ COUNTER ATTN: To whom it may concern 77O7 Olympic View Dr - Manjinder Josan Subject: Official Street Map Amendment (Petition) To whom it may concern I respectfully request that you accept this petition for the Official Street Map Amendment to delete the street name from the City Maps as required for the development of the proposed MJ Edmonds Plat. See attached Site Plan. lf you have any questions or comments, please call Sincerely, March 2L,2Ot9 City of Edmonds City Council Office - City Hall l-2L sth Ave N Edmonds, WA 98020 ßß¿ Servíces ItC An Engineering Company Çr 2221 Ev erer| Ave., Suite 203, Everett, WA. 98201 PH: 425-259-5556 draftstation @ea rthlink. net RECEIVEE} }4AR 21 201e / Brian R Lindsay Owner of BRL Services LLC Agent for Manjinder Josan Attachment 3 7.1.a Packet Pg. 195 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 348.530 1:8,365 Map Title 697.1 Attachment 4 7.1.a Packet Pg. 196 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW BRL Services LLCBRL Services LLCBRL Services LLCLRB RNBLC:\Users\Administrator\Dropbox\BRL\projects\__2017\17005 MJ Edmonds Plat\17005 MJ EDMONDS COLOR.DWG, 7/16/2020 1:59:57 PM 7-17-2020Attachment 57.1.aPacket Pg. 197Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Change) © City of Edmonds THIS MAP IS NOT TO BE USED FOR DESIGN OR CONSTRUCTION WGS_1984_Web_Mercator_Auxiliary_Sphere Feet Notes Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 94.040 1:2,257 City Water, Sewer and Storm 188.1 Storm Catch Basins Edmonds Private Infiltration Storm Manholes Edmonds Private Infiltration Detention Facilities Culvert <all other values> Yes Facility Feature Creeks Storm Line <all other values> No, BNSF; No, COUNTY; No, LYNNWOOD; No, MOUNTLAKE TERRACE; No, PORT; No, PRIVATE; No, SHORELINE; No, STATE; No, WOODWAY Yes, EDMONDS; Yes, PRIVATE; 1, <null> Facility Lines Storm Ditch Hydrants Edmonds Other PRV Valves OPEN CLOSED Blowoffs AirVac Fittings COUPLINGAttachment 6 7.1.a Packet Pg. 198 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW passagp of srch Rcsolutim"Thess pae* ar? a gror¡p of pagæ cøuíning a¡ ideatícar tcÉ a¡d pra)rer i{@ed t e lgFæt of óis p"tiri-* to bc prescoted aûd cæsiderd ¡¡s ercpetirion '.Åmzybc ñ¡ed s,irh dcrpagÊs cørainiag addhiæal r¡gndro *nic.h cr¡mr¡tativetyray be cæsidered as a sinsle Petitiæ-grARNING : Evaypersð wbo signs rbis paitim with any otùer ùan his ø hcr true D¿rtìÊ, or who lnowingty signs a6¡ç rà¡n æe of ûese paitions' csigns a peotirn soddry an clection **o re-ø she ís mt a ieg¿t voær, or signs a petitio $¡üer he or she is ot¡crr¡'ise not qualiñed to si'& or vÀo ma&eshcrein aay ålse statønent' sball be guilty of a misderneanor'PRAYER OF PETITION: Forúcv¡cstim ofPETITION F'OR STREET ORALLEY VACATTONTO: TI{EHONORABLB CITY COUNCILoF THE CITY OF EDMONDS'WÀSHINGTONWc, ths undersignedo\rrncrs of two-ürirds of thc r€at propertyabuning upo rrrc publio rieboÊway desgribed bcbìr, pruslarü to RCïy 35'79'010'do heæby paitionùe Cityof Edmoods to vacatÊ said public rigÞtof-wa¡dÊscribed as fûllows:alt siù¡aæ inthe City of Edlnonds, Couúyof S¡otro¡nish, Stæe of Washinglu¡ and re4ucstùãt,said CitY Cd¡ncilbv Rcsoftrti@ fi:r a tirne and place wben"år fo" úar nrreæy QOt dø¡ts afterthüis Petition sbatl be hcâ¡d atd deûemnincdby ùæ anûorþ, which ri'ue sbân nd be rnoæthæ sixty (60) dât4sHÐEEı H*g= ñfiesf\rfuæ'Jút2ao401"'6,FILE5/M/\SI!R/!1¡5C\rnaixrlsci 1(11+n 3Ì ' 1'LL) Ê igt'-\ - o4 -Lucn t¡3/tq/, rI 3¿ - i t1 >'rf -f.,ë .{Vnr¿¿"-r ccz>D'#^' 51- H +"tnirLr"{ofnn)-v,lL.s*-PrgeqfAttachment 77.1.aPacket Pg. 199Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW o lU I t¡to t¡¡c Valbridge PROPERTY ADVISORS Appraisal Report 14-Lot Olympic View Drive Subdivision .l8325 80th Avenue w Edmonds, WA ü Report Date. March 14, 2019 Date of Valuat¡on October 16, 2018 -t '; r¡ô,ij --'l(:a:.-(:: ,i." - i¡*:_ ,ls,- ,,_ 1', Þ f fl:¡ ':--4 , t, a-.," T '*, i¡ a FOR PD NW lnvestment, LLC Mr Manjinder Josan 800 NW B5tf'street Seattle, WA 98'l '17 U) t¿J(,) Gr)> Ffiæ r-l t-tsAr -= ãËã El¿¡ C¡ Valbridge Property Advisors I Puget Sound 2927 Colby Avenue, Suite 100 Everett, WA 98201 425-258-2611 425-252-1210'f ax www.y.albridge.com 1 8-0323 OlympicView.docx Attachment 8 7.1.a Packet Pg. 200 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound corporals ofncr Srnith Tðwo. 5t¡6 2nd Avonue Suitê 1001 Seånle, WA 98104 2S6-209-3016 phone 425'688-1819 fax 2927 co¡by Avenue Su¡te lt0 Everstl, WA 98201 425-258-26.l 1 ptrcne 425'252-1210 fãx ! 8728 Eothsll l,Vây NE Suite I Eolh€ll, WA 9801 1 425-45û-404û phone 425-S8t-'l8tg fax 4'19 Sorkoley Avenuo Suits A ttrcrest, lÅ,4 98466 253-274-û099 phone 425-688-1819 lax RE: välbrldgo,conr March 14,2019 Mr. Manjinder Josan PD NW Investment, LLC 800 NW 85th Street Seattle, WA 98117 Appraisal of 4.90 acres of residentially -zoned land, located at 18325 80th Avenue W and 7704 Olympic View Drive, Edmonds, Washington (Our File #18-0323). Dear Mr. Josan As requested, we have conducted inspections of the above-referenced property and prepared our analysis of current market data for forming an opinion of market value for the subject property in the "as is" condition, both before and after a proposed right-of-way vacation, as part of the development of a 14-lot residential subdivision. Your attention is invited to the following report for the narrative description, analyses and conclusions of value. The subject property consists of a 4.90-acre site (according to the site plan) on the west side of Olympic View Drive and east side of 80th Avenue W, in the City of Edmonds. As currently configured, it is bisected into non-contiguous parcels by 2O-foot wide unimproved right-of-way running east-west (known in the original Admiralty Acres plat as Olympic Avenue). Zoning is RS-12, a Residential Single family designation by the city which primarily allows detached single family residences on lots no smaller than 12,000 SF. The land is currently improved with a 2,918 SF residence built in 1976 and 1,9745t residence built in 1959. The property owner intends to demolish the structures and develop a 14-lot single family residential plat, utilizing most of the unimproved Olympic Avenue right-of-way for a new street, identified as 184th Place SW. Without the proposed right-of-way vacation, the owner can develop a 14-lot subdivision with average lot size of 13,208 SF. As proposed, the property ownerwould utilize the easterly 2,230 St of unimproved right-of-way for development, with the north half of the acquired area encumbered by a 10-foot wide pedestrian access easement connecting the end of the cul-de-sac to Olympic View Drive. The increased area would allow the property owner to have more development flexibility and increase average lot size to 13,383 SF. This oppraisal was prepared in conformance with the Uníform Standards of Professional Appraisol Proctice (USPAP) and is intended to conform to the Uniþrm Appraisol Standords for Federal Land Acquisitions (UASFLA). Complete descriptions of properties used for comparison are included in this report, as well as all our onalyses ond conclusions. The value conclusions herein ore given subiect to the specific assumptíons ond limiting conditions stated immediately following thís transmittal letter. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicViewdocx Page 2 Attachment 8 7.1.a Packet Pg. 201 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge PROPERTY ADVISORS Puget Sound March 14,2019 Mr. Manjinder Josan Page 2 Based on the investigation and analysis of all the elements which reasonably affect value, we have formed the opinion that market value of the subject property, as of October 16, 2018, is: Market Value Before Acquisition ........'..$2,240,000 Market Value After Acquisition. ......-......52,247,000 Market Value Difference.............. $7,000 Sincerely, Valbridge Property Advisors I Puget Sound ,á,"/ z ø f'^, f.'/ç'à" Robert J. Macaulay, MAI WA State Certified - General Appraiser No. 1 100517 Paul C. Bird, Senior Associate WA State Certified - General Appraiser No. 1 100902 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 2 Attachment 8 7.1.a Packet Pg. 202 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge soRs OLYMPTC Vr¡w Dnrv¡ 14-Lor Pmr TABLE oF Corur¡ruts PROPERTY ADVI Puget Sound TABLE OF CONTENTS EXECUTIVE SUMMARY L SUMMARY oF CONCLUSIONs 3 DEFTNTïoN oF AN AppRArsAt............ DEFrNrTroNs IDENTIFICATIoN oF THE SUBJECT PROPERTY....,... LEGAL DEscRtpÏoN ................. PuRposE oF THE AppRArsnl/Appnnlsnl PRo81EM............... PRopERTy RrGHrs 4ppRArsED...................... INTENDED USE OF THE APPRAISAL CLrENT....... INTENDED USERS.....,.. ScoPE oF THE APPRAISAL.......... EXTRAORDINARY ASSU M PTIONS HYPoTHETtcAL CoNDrÏoNS ....... EXPoSURE TIME.... ...............8 ....'...'...,..8 ...............8 ...............9 .10 .10 .10 .10 .10 .10 .10 CoMPETENcY oF THE APPRAISERS . DArEs oF lrusRecrroru/Vnlunrtoru DATE oF REPoRr................. FIVE-YEAR OWNERSHIP HISTORY .....11 .....11 .....11 .....11 .....11 T7 72AccoMPANIMENT 8Y OWNER. LocATIoN EcoNoMY .....,......13 ............15 PoPULATToN 16 SINGLE FAMILY RESIDENTIAL MNNTTT APARTMENT MARKET RETAIL REAL ESTATE MARKET OFFICE MARKET INDUSTRIAL MARKET SocrAL INFLUENcES ................. ENVIRoNMENTAL INFLUENCES ....19 19 SUMMARY ......19 ..........16 '...,.,,,,77 ..........r7 ,,,'''....17 ..........18 GENERAL LoCATION..... LAND AREA/AccEss .... 20 20 20 2t 22 22 ToPoGRAPHY/DRATNAGE WETLANDS....... SITE PLAN SorL/Suasort- CoNDrroNs ........ Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page i Attachment 8 7.1.a Packet Pg. 203 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge PROPERÏY ADVISORS Puget Sound Olvvprc Vr¡w DRrv¡ 14-Lor PLAT TABLE oF Corurerurs FLooDPLATNS lMPRovEMENTs......... UTILITIES EASEMENTS oR OrHER UsE REsrRrcïoNs................. ASSESSED VALUE AND TAXES Ass¡sson's Mnp.... LAND UsE REGULATIoNS ZoNrNc MAP....... PROPERTY VATUATION (BEFORE ACQUISITION)31 23 23 23 24 24 25 26 27 ...................31 REcoNctLtATtoN AND FTNAL EsÏMATE oF vA1UE......... DEscRtpÏoN oF PRopERw R|GHTS ro BE AceurRED 52 SrrE PLAN (Arrrn Aceursrroru) EFFEcrs oF Aceursrïo¡r 53 SrrE DATA (Descnrrrroru or RrvntruorR) ....53 PROPERTY VALUATION (AFTER ACQUISITION)54 DAMAGES ....54 SPEclAL BENEFrrs..,........54 RECONCILIATION AND FINAT ESTIMATE OF VALUE 55 SUMMARY oF CoNCLUSIoNS .........56 GENERAL ASSUMPTTONS AND LtMtTtNG COND|T|ONS................... .......57 cERTtFtCATtON - ROBERT J. MACAUIAY, MAt .............. ........................63 cERTtF|CAT|ON - pAUt C. BtRD, SENTOR ASSOCTATE 64 APPRATSER Qunurrcnrrorus .... Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page ii Attachment 8 7.1.a Packet Pg. 204 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OIvIvpIc VIEW DRVE 14-LOT PLAT ExEculvE Suvv¡RvValbridge PROPERTY ADVISORS Puget Sound EXECUTIVE SUMMARY Project: Ostensible Owner: Property Location: Land Area/Size: Utilities: lmprovements: Proposed Acquisition: After Acquisitions: Olympic View Drive 14-Lot Plat PD NW lnvestment, LLC Mailing address is 18325 SOth Avenue W and 7704 Olympic View Drive, Edmonds, Washington, 98026. lt is on the west side of Olympic View Drive and east side of 80th Avenue W in the City of Edmonds, just northwest of a small commercial area known as Perrinville. The view amenity is territorial at best. Total land area of the irregularly shaped tract is 4.90 acres, according to the site plan, with 595.50 feet of frontage along Olympic View Drive and 115.0 feet along 80th Avenue W; in addition, there is a 2O-foot wide right-of-way at the southerly boundary, extending southerly to 185th Place SW. As presently configured, there is a 2O-wide unimproved right-of-way between SOth Avenue W and Olympic View Drive which bisects the tract. Topography is undulating, ranging from modest to steep, so development would require earth-moving along with a degree of soil removal and importation. All utilities are available including electricity, water, sanitary sewer and natural gas services. The land is currently improved with a 2,918 SF residence built in 1976 and 1,974 SF residence built in 1959. The property owner intends to demolish the structures and develop a 14-lot single family residential plat, utilizing most of the unimproved Olympic Avenue right-of-way for a new street identified as 184th Place SW. Without the proposed right-of-way vacation, the owner can develop a 14-lot plat with average lot size of 13,208 SF. As proposed, the easterly 2,230 SF of unimproved right-of-way is vacated, with the north half of the acquired area encumbered as a 1O-foot wide pedestrian access easement, connecting the end of the cul-de-sac to Olympic View Drive. ln the "after" situation, there is an additional 2,230 SF of land available for development, thus allowing the owner to have more development flexibility and increase average lot size to 13,383 SF. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 1 Attachment 8 7.1.a Packet Pg. 205 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge Orvvprc Vrew DRrv¡ 14-Lor Pnr ExEculvE Sutr¡venv PROPERTY ADVISORS Puget Sound Legal Characteristics: Dates of Inspection: Highest and Best Use: Appraisers: Date of Report: Date of Valuation: Zoning is RS-12, a Residential Single-family designation by the city which primarily allows detached single family residences on lots no smaller than 12,000 SF. Various dates in October 2018. Some form of single-family residential subdivision Robert J. Macaulay, MAI and Paul C. Bird March 14,2019 October 16,2018 Final Estimates of Value: Market Value Before Acquisition. ..........$2,240,000 Market Value After Acquisition. ..............52,247,OOO Market Value Difference.............. ....................... $7,000 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 2 Attachment 8 7.1.a Packet Pg. 206 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map WYFJPI:'g,,s.s OLYMPIC VIEW DRIVE 14-LOT PLAT ExEcullv¡ SuvlvtRv Amount Rounded $2,240,000 $o $2,2,f0,m0 52,240,000 {2,240.,WO Not affected Not affected 52,240.,Oæ Puget Sound Summary of Conclusions (Accounting tabulatìon - NoT ìndicatìve of appraìsal method employed) lndicated Subject Value Before Project H¡ghest and Best Use Before: 14-lot residential subdivision Lond Votue Befgre 213,241 SF unencumbered @ $10.50 per SF or $160,000 'per DU 0 SF encumbered @ Per SF or Per DU 213,241 total SF @ $10.50 lm Drovement Value Before Structures Site improvements TOTAL SUBJECT VAIUE BEFORE PROJECT lndicated Subject Value After Proiect Highest and Best Use After: 14-lot residential subdivision Lond Volue After 214,356 SF unencumbered @ $10.50 per SF $160,500 per DU 1,1 1 5 SF encumbered (reflected in unencumbered value estimate) 215,471 total SF @ $10.43 I m Drove ment Va lue Befo r e Structures Site improvements TOTAL SUBJECT VALUE BEFORE PROJECT Est¡mated value allocation of rights acquired Lond Transfer from city to owner 2,230 SF Structures S¡te improvements Total net acqu¡sit¡on Plus damages and cost to cul€ Less special benefits, if any Est¡mated difference in market value $o 12,247,000 $0 82.247.W $2,247,000 $o $2.247,W $s00 $3.14 per DU per SF Not affected Not affected $2,241,@0 $7,000 Not affected Not affected $7,o(xt $0 $o $¿000 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 3 Attachment 8 7.1.a Packet Pg. 207 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbrid ge soRs OLYMPIC VIEW DN¡VT 14-LOT PLAT Locnrlorrl MnP PROPERTY AÞVI Puget Sound LOCATION MAP Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 4 Attachment 8 7.1.a Packet Pg. 208 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map W Valbridge PROPERTY ADVISORS Puget Sound SU BJ ECT PROPERTY PHOTOGRAPHS OLYMPTc Vrrw Dn¡vr 14-Lor Pmr Suei ecr PRoprRrv PHoToGRAPHS Looking east from the intersection of 80th Avenue W and 184th Street SW 2. lnterior view of tract, looking north. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 5 Attachment 8 7.1.a Packet Pg. 209 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbrid ge ISORS OLYMPIc VIEW DRIVE 14.LOT PLAT Sustrcr PnoprRrv PHoToGRAPHS PROPERTY ADV Puget Sound SUBJECT PROPERTY PHOTOGRAPHS 3. lnterior view of tract, looking north 4. lnterior view of tract, looking east. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicViewdocx Page 6 Attachment 8 7.1.a Packet Pg. 210 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇHpJ:'q*q"s Olvvprc Vt¡w Dnrv¡ 14-Lor Pmr SusI ecT PROPERTY PHOTOGRAPHS Puget Sound SUBJECT PROPERTV PHOTOGRAPHS 5. Looking west at driveway from Olympic View Drive. 6. Southwesterly view of residence (7704 Olympic View Drive). Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 7 Attachment 8 7.1.a Packet Pg. 211 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound OLYMPTC Vr¡w Dnrve 14-Lor Pnr INTRoDUcTIoN INTRODUCTION Definition of an Appraisal An appraisal is an unbiased estimate of the nature, quality, value, or utility of an interest in, or aspect ol identified real estate and related personalty. Appraisal involves selective research into appropriate market areas; the assemblage of pertinent data; the application of appropriate analytical techniques; and the use of knowledge, experience and professionaljudgment to develop an appropriate solution to the appraisal problem. Definitions Market Value Market value is defined as, "...the amount in cash, or on terms reasonably equivalent to cash, for which in all probability the property would have sold on the effective date of the appraisal, after a reasonable exposure time on the competitive market, from a willing and reasonably knowledgeable seller to a willing and reasonably knowledgeable buyer, with neither acting under any compulsion to buy or sell, giving due consideration to all available uses of the property at the time of the appraisal."l Fee Simple lnterest Absolute ownership unencumbered by any other interest or estate, subject only to the limitations imposed by the governmental powers of taxation, eminent domain, police power and escheat. 2 Gross Sellout Value Gross sellout value-also known as "sum of the retail values"-is defined:3 as the sum of the separate and distinct market value estimates for each of the units in a condominium, subdivision development, or portfolio of properties, as of the date of valuation. The aggregate of retail values does not represent the value of all the units as though sold together in a single transaction; it is simply the total of the individual market value conclusions. ldentification of the Subject Property The subject property consists of a 4.90-acre site (according to the site plan) on the west side of Olympic View Drive and east side of 80th Avenue W, in the City of Edmonds. As currently configured, it is bisected into non-contiguous parcels by 2O-foot wide unimproved right-of-way running east-west (known in the original Admiralty Acres plat as Olympic Avenue). Zoning is RS-12, a Residential Single- family designation by the city which primarily allows detached single family residences on lots no smaller than 12,000 SF. 1 Uniforr Appraisal Standards for Federal Land Acquisitions, Page 30, Section B-2, prepared by the I nteragency Land Acquisition Conference-2000. 2 The Appraisot of Real Esfofe, Fourteenth Edition, 2013, Appraisal lnstitute. 3 The Dictiorøry of Reol Estote AppraisøI, Sixth Edition, 2013, Appraisal lnstitute, page 226 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page I Attachment 8 7.1.a Packet Pg. 212 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge soRs OLYMPIC VI¡w DnIv¡ 14-LOT PLAT INTRODUCTION PROPERTY ADVI Puget Sound The land is currently improved with a 2,918 SF residence built in 1976 and 1,974 SF residence built in 1959. The property owner intends to demolish the structures and develop a 14-lot single family residential plat, utilizing most of the unimproved Olympic Avenue right-of-way for a new street, identified as 1B4th Place SW. Without the proposed right-of-way vacation, the owner can develop a 14-lot subdivision with average lot size of 13,208 SF. As proposed, the property ownerwould utilize the easterly 2,230St of unimproved right-of-way for development and for a 1O-wide pedestrian access easement, the increased area would allow the property owner to have more development flexibility and increase average lot size to 13,383 SF. Legal Description Below is a legal description of the subject property, as excerpted from a December 2016 Quit Claim Deed. PARCETA: TRACÍ 106' EDI'lOllDS S€A uEUv Il4S: ärdıiıecírt voLuME 3 oF Pl¡13' PÀGE WASHTI{6fOI{; EXCIPTTHE ÊAST 212 FEET; AND EXCGPT FORÎIOTT FOR. ROAD' ACCOR.DING t6, REAORDS , PARGEL B: t,ADIIIRATTY ACREIS,Â'ifl*¡ì,DIllG TO THE PI-AT rHËREOF RE@RDED OF PLATS,PAGE 48'RåC ,RDS OF S1{OllOttlISH COUilÎY, RECORÞED LOT 11, BTOCK ACCORDI!¡G TO THE PLAT THEREOF RICORDÊD IN VOLUIIE üI wAs'HtllcTol{t oFsNolloMrsH couNTY, EXEßPfÎHË EASÏ PARCIL D.2: THE EAST 12O TG¡T OF tOT 1T,;ADIIIßALTV ACRES, ACOOR¡tINC TO TtlE PT.AI TTIEREOF RECORDED IN oF Pl.AlS{ PAGE ¿18, RËcoRDs oF çNollolllt¡H crouilfl, l2 Page 9Valbridge Property Advisors I Puget Sound 18-0323 OlympicView.docx Attachment 8 7.1.a Packet Pg. 213 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge rsoRs OIYH¡ptc VrEw DRtvE 14-Lor Prnr lrurRoouclo¡¡ PROPERTY ADV Puget Sound Purpose of the Appraisal/Appraisal Problem The purpose of the appraisal is to estimate market value of the subject property (1) in the "as is" condition, and (2) after a proposed right-of-way vacation of 2,230 SF. Property Rights Appraised This appraisal sets forth an opinion regarding the fee simple interest lntended Use of the Appraisal The client intends to use the appraisal to estimate market value in the "before" and "after" situations, for the purpose of establishing a reasonable compensation amount to the City of Edmonds. Client The client is PD NW lnvestment, LLC, whose governing member is Manjinder Josan. lntended Users The intended users of this report are the client and those parties assigned by the client. Scope of the Appraisal The appraisal included personal inspection of the subject tract on various dates in October 2018. lnformation was gathered on the neighborhood, local and regional market conditions; analysis of market supply and demand; determination of highest and best use and preparation of value estimates by the Sales Comparison ApProach. Transactions in the immediate and competing areas involving properties similar to the subject were investigated and the following criteria were utilized in comparing the sale properties to the subject: date of sale, zoning and land use regulations, location, view, site utility, size, topography, frontage, soil conditions and other pertinent factors. Confirmation of the terms of sale entailed contact with the buyer, seller or broker handling the transaction. Supplemental information was obtained from public records as well as CoStar Realty lnformation lnc., Northwest Multiple Listing Service (NMLS) and Commercial MLS, all of which are market data services which provide and confirm information on real estate sale transactions. Extraordinary Assumpt¡ons This term is defined as an assumption, directly related to a specific assignment, as of the effective date of the assignment results, which, if found to be false, could alter the appraiser's opinions or conclusions. lt presumes as fact othenruise uncertain information about the legal, physical or economic characteristics of the subject property. A key assumption is that lot yield is unchanged before and after the proposed right-of-way vacation, according to the site plans herein. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 10 Attachment 8 7.1.a Packet Pg. 214 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OLYMPIC VI¡w DRIVE 14-LOT PLAT INTRODUCTION PROPERTY ADVISORS Puget Sound Hypothetical Conditions This term is defined as a condition, directly related to a specific assignment, which is contrary to what is known by the appraisers to exist on the effective date of the assignment results but is used for the purpose of analysis. The hypothetical condition herein is the analysis of the property in the "after" situation. Exposure Time An exposure period is the estimated length of the time property interest being appraised has been offered on the market prior to a hypothetical rent at market value as of the effective appraisal date. Out of the comparable sales considered for analysis, seven were listed for sale on the open market and exposure times ranged from 6 days to almost 16 months, averaging 129 days or four to five months. Recognizing these transactions, along with discussions with brokers and investors knowledgeable of this property type, the exposure period for property similar to the subject in most attributes, including size, is estimated at three to six months at market value. Competenry of the Appraisers Robert J. Macaulay, MAI and Paul C. Bird have appraised numerous residentially zoned sites throughout the greater Puget Sound region and are qualified to complete this assignment and provide a reliable estimate of market value. Additional information regarding appraisal experience and qualifications is presented at the end of this report. No one else provided substantive assistance in the appraisal process and report preparation. Dates of I nspection//aluation The subject property was inspected on various dates in October 2018. The date of valuation is October 16, 2018. Date of Report March 14,2019 Five-Year Ownership History The property was earlier listed in March 2014 for $3,000,000, then reduced to $2,200,000, and the listing expired in September 2014. This tract included the subject property and an adjacent 0.66-acre parcel owned by the city, and there had been plans for a 25-lot plat on the combined assemblage; however, the city elected not to sell its parcel, effectively stopping this particular development. ln December 2015, the subject property was acquired via Quit Claim Deed by a trustee of the US Bankruptcy Court under Auditor's File No. 201512030368. It was placed back on the market in October 2015 for $1,700,000, then reduced to $1,380,000. ln August 2016, the propertywas placed under contract and it closed in December2016 at an agreed- upon price of $1,100,000. The current owner is PD NW lnvestment, LLC. Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 11 Attachment 8 7.1.a Packet Pg. 215 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇHþil'q,gs Olvvprc Vrew Dnrv¡ '14-Lor PLAT INTRoDUCTION Puget Sound Accompaniment by Owner Paul C. Bird had telephone conversations on various dates with the property owner, Manjinder Josan, who declined accompaniment. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 12 Attachment 8 7.1.a Packet Pg. 216 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map WYsnrig,gs OlYvptc Vtew Dnrvr 14-Lor Pur MARKET AREA DATA Puget Sound MARKET AREA DATA A piece of property is an integral part of its neighborhood. An appraisal must consider the environmental, social and economic forces currently influencing the district to ascertain probable trends and the neighborhood's influence on the subject property. Location The larger market area is defined as all of Snohomish County and the immediate market area is the Edmonds urban growth area (UGA). Snohomish County is located along Puget Sound, in the north central portion of western Washington, between Skagit County to the north and King County to the south. Snohomish County is the third most populous county in the state behind King and Pierce counties. The Seattle metropolitan region (King, Pierce and Snohomish counties), as of April 2018, contained 52.1"/o of the state's total population o'f 7 ,427 ,570. The county encompasses approximately 2,100 square miles, of which 43%t (to the east) includes portions of the Mt. Baker-Snoqualmie National Forest and the Glacier Peak Wilderness Area. Most of the population is concentrated in the foothills of the Cascades and the Puget Sound lowlands. The City of Edmonds is situated along the eastern shore of Puget Sound, midway between the cities of Seattle and Everett (see comprehensive plan map on following page).The 5.68-square mile town is in the southwestern corner of Snohomish County. The principal geographic feature of Edmonds is its waterfront location and resulting outstanding water and mountain views. The city lies generally south of 156th Street SW, west of 76th Avenue W and north of the King-Snohomish county line. Also included within city limits is Swedish Medical Center Edmonds Campus (formerly Stevens Memorial) and, to the southeast, there is an incorporated area between Highway 99, Lake Ballinger and 244t^ Street SW. Topography within the city limits is generally sloping upward from Puget Sound, leveling out to an undulating bench land. The western part of the city has good to excellent westerly sound and mountain views. Main east-west commercialthoroughfares include Edmonds Way (State Route 104), Main Street and 196th Street SW (State Route 524). Main north-south arterials include Highway 99, 5th Avenue, gth Avenue and 76th Avenue W. Freeway access is good; there are interchanges approximately one-half mile east of the city aT22}th Street SW and 244th Street SW. Most of the land in Edmonds is residential in character. Residences are primarily single family, but there is a growing multi-family segment in and around downtown, most of which are condominiums. Multi- family dwellings are also found around Swedish Edmonds Medical Center and along or near major thoroughfares. There are few manufacturing and industrial land uses in the city. The most prevalent commercial development is along Highway 99, where there is a diverse mix of commercial enterprises. Away from Highway 99, predominant commercial uses are neighborhood shopping centers along Edmonds. ln the central business district, most commercial development consists of small offices and shops, in keeping with the city's smalltown atmosphere. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 13 Attachment 8 7.1.a Packet Pg. 217 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map M Valbridqe OLYMPIC VIEw DRIv¡ 14.LOT PLAT MARKET ANE¡ DRTR PROPIRTY ADVISÕRS Puget $ounct City of Edmonds Comprehensive Plan Map .l'i ñ¡n D{|4ahn¡ ?Ln ovarlryrI-ù €d-Hr i.lì**.- f:sitt* lr¡-r.ryrn.{Êæt .:..Mtu¿.@*. I m-¡bryiütJd/*F .,| r-*-ô+4&qrM rbnrF¡çt-ô *Ê.¡h*a¡l rdu o r- i¡trFtr-ts 1l I :'' ! ,¡, :' i -.1.1 fi1| :t t,.t1, t; I t, ; { ;;: Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 14 Attachment 8 7.1.a Packet Pg. 218 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Valbridqe Or-vvprc VrEw DRrvE 14-Lor PLAr MeRr¡r Anen Dlrn PROPERTY ADVISORS Puget Sound Economy The jobless rate for the Seattle metropolitan district (King and Snohomish counties) has declined to the point where there is a labor shortage. As seen below, the labor force and employment have grown. Below is a summary from the June 2018 Puget Sound Economic Forecaster Fmolorrment Trends - Seatt!e-Be!levue-Everett Metropolitan District 4.1"/o 1,629,329 1,s62,740 4.0o/o 1,669,438 2.5o/o 1,601,890 2.5o/o 3.5o/o 1,697,661 1.7o/o 1,638,635 2.3o/o Unemployment rate Labor force % growth Employment o//o Source: State of Washin nE Secu De Sep-2016 Sep-2017 Sep-2018 3.2o/o 7.5o/o 2.20/o -4.9o/o -5.1"/o 9.8"/o 9.0"/o 4.9o/o 1.7o/o 2.5"/o 4.1o/o 3.00/o 8.5o/o 15.1o/o 11.8o/o 8.1"/o 4.8"/o 1.5"/" 2.4"/o 4.60/o 1.9"/o -7.1"/o -4.7o/o 4.8o/o 4.8"/o 4.1"/o 1.4"/" 1.0o/o 5.1o/o 2.3o/o -11.5o/o -3.5o/o -1.1o/o -1.10/o 4.0o/o 1.2o/" Summary Forecast - Pu Sound Region onsumer price index e home price apartment rent Retail sales lation Growth Factors Employment Personal income (current dollars) Housing permits (number) Housing permits ($ amounts) 4.5o/o 25.8 10.9 15.7 $s,340.s $3,327.8 $2,012.7 $466.3 7.9 71.2 3.4"/o $1,411 4.2o/o 28.0 10.9 17.1 $6,146.1 $3,ss7.6 $2,s88.s s521.4 6.4 73.4 3.8o/o $ 1, s26 4.1o/o 26.0 9.9 16.2 $s,8s8.2 $3,3e 1 . 1 $2,467.1 $s46.4 5.7 62.6 4.0o/" $1,593 4.0"/o 23.1 9.7 13.4 $s,6ss.s $3,479.0 $2,176.s $s40.s 6.4 58.7 4.2o/o $ 1,631 Other Data Unemployment rate Housing permits (thousands) Single family Multi-family Housing permits (millions $) Single family Multi-family Average home price (thousands $) Active home listings (thousands) Home sales (thousands) Apartment vacancy raLe (o/o) Average apartment rent ($) Source: Puget Sound Economic Forecaster, June 2018 2016 2017 2018 2019 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 1 5 Attachment 8 7.1.a Packet Pg. 219 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Olvuprc Vr¡w DRrv¡ '14-Lor PLAT MARKET AREA DATA PROPERTY ADVISORS Puget Sound Population Below is a summary of population growth for the following municipalities. Because of limited available land, the countywide growth rate has exceeded Edmonds and nearby municipalities this decade. Single Family Residential Market Below is a summary of sales activity from Northwest Multiple Listing Service. Over the past twelve months, the appreciation rate has slowed for single family residences; there are fewer sales and more active listings, and these are factors that point to a leveling off of pricing. Valbridge Population Growth - Selected Jurisdietions o/o cha e Edmonds 39,544 28.60/o 39,709 0.4o/o 41,820 5.30/o 30,743 N/A 3s,836 5.9"/o 38,260 6.8o/o 28,637 33,847 18.2o/o Lynnwood To change 19,909 -2.2o/o 21,s60 8.3o/o Mountlake Terrace % chanqe 19,320 N/A 20,362 5.4"/o 20,254 12.4o/o 21,320 5.3o/o Mukilteo 7o chanqe 6,982 N/A 18,019 158.1o/o 1,307 39.60/o 1,340 2.5o/o Woodway % chanqe 914 936 2.40/" 53,296 53,007 -0.50/o 55,730 5.1o/o Shoreline % chanqe (1) 606,024 30.2o/o 713,335 17.7o/o 805,1 20 12.9"/o Snohomish County o/o change 465,628 (1) lncorporated in 1996 Source: State of Washington Office of Financial Management,April2018 2000 2010 201 8City1 990 Residential Sales Activity - Snohomish County $484,99s 955 1,075 2,213 2.3 7.8o/" -20.60/o -18.40/o 40.20/o 76.5o/o Median price Sold Pending Months of inve ive listings $4s0,000 1,203 1,317 1,579 1.3 $296,000 263 297 271 1.0 14.5"/o -14.4"/o -21.9o/o 31.0o/o 53.1"/o Median price Sold Pending Active listings Months of Source: Northwest Multi Service.Listi Detached Single Family 5ep-2017 Sep-2018 Yo Change 5ep-2017 Sep-2018 % ChangeCondominium Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicViewdocx Page 16 Attachment 8 7.1.a Packet Pg. 220 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge rstRS OLYMPIC VIEw DRIvr 14-LOT PLAT MNRTTT AREN D¡T¡ PgOFËRTY ÀDV Puget Sound Apartment Market Conditions remain favorable for this market segment. There will be more inventory coming on line in 2019, which should meet ongoing demand. Below is a summary of mid-2018 trends in the five-county region, as charted by Kidder Mathews. Retail Real Estate Market According to a June 2018 retail study of the three-county region (King, Snohomish and Pierce counties) by CoStar, the overall retail vacancy rate was 3.5%, slightly lower than the 3.6%" rale one year earlier. ln the Edmonds/Lynnwood submarket (see map below), CoStar surveyed 660 properties totaling 10,989,866 SF. The June 2018 vacancy rate was 3.6%, with year-to-date absorption of 34,021SF. There were no deliveries through mid-2018 but there was 43,600 SF under construction at mid-year; the average quoted rental rate was a modest$,20.74/SF. Office Market The June 2018 vacancy rate was 7.Oo/o in the Puget Sound area (King, Snohomish and Pierce counties), and has been on a gradual declining trend since 2011. ln the Edmonds/Lynnwood submarket, CoStar surveyed 337 properties totaling 5,019,176 SF. The June 201B vacancy rate was 5.60/o, and net absorption in the first six months of 2018 was minus 59,635 SF; there were no space delivered in the first half of 2018 and no space under construction at mid-year. Conditions are favorable despite the negative net absorption in the first half of the year. The average quoted rental rate was $27.11lSF. On the following page is a chart of Snohomish County market trends, courtesy of Kidder Mathews. VACANCY Y UNEMPLOYMENT Annual o/" 20 ãr18 1Q ã)18 2Q2917 Changs ^. RENTAL RATE A CONSTRUCTION DELIVERIES Neq, Constn¡ction Under Const¡uct¡on Vacarlcy Êale Avg Asking Re.ts AYg Sales Pnce/Un¡t Cap Rale Net AbsorÞlion 3.037 27,729 5,109í $1.5s3 $1?5,154 4-84.)ô 4.584 3,450 24,327 5.5OVo s1.521 $1S7,ô03 4.66Yo 3,244 2,982 25,567 4.9jo/o $1,509 $201,036 5.O7 Vo 3,993 1.84% 8.4at% 4.0&o/o 2.926/o -12.87o/o -4.54% N/A Average RentMarket SnapsholMarket Forecast Trends Studio 1 Bedroom 2 Bedroonr 3 Bedroonl $1,323 $1.,r48 s1,6ô7 $1.S00 l 'r;¡,:¡¡;'1¡¡.1r.: f ): l¡::l iiill;¡,:l¡ t: ..,Ì , I'li þa ake .':::; CoStar Submarket Map (Retail, Office and lndustrial) Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 17 Attachment 8 7.1.a Packet Pg. 221 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map oYlle'!999 Olvvprc VrEw DRrve 14-Lor PLAT MARKET AREA DATA Puget Sound lndustrial Market The June 2018 vacancy rate was 3.1o/oin the Puget Sound area (King, Snohomish and Pierce counties) and, like the office market, has been on a gradual declining trend since 2011. ln the Edmonds/Lynnwood submarket, CoStar surveyed 183 properties totaling 3,282,445 SF. The June 2018 vacancy rate was 0.5o/o, and year-to-date absorption was minus 555 SF. There were no deliveries in the first half of 2018 and no space under construction at mid-year. The average quoted rental rate was $0.845/SF per month. Compared to King and Pierce counties, Snohomish County has more manufacturing and less distribution space and The Boeing Company remains a primary driving force. Below is a summary chart of the Snohomish County submarket, prepared by Kidder Mathews. 500K 400K 300K 20aK 100K 0 -100x -200K -300K !,t 1A% la/o 6y 4o/o 2o/o Ao/o -2o/o -4o/o -6o/o a.45Vo 8.37o/o 0.86% s¿5.52 $23.ü' YE14 YE15 YE17YE16 2018 SNOHOMISH COUNTY SF I New Cmstructim OVacancy a Net Absrptim <lAverage Rent (Median) lAo/o 8o/o 6Vo 4% 2o/o Oo/o I New Construction I Net Absorplion +Vacancy ô Average Renl (Med¡an) 4.9o0Â YE1 5 YE16 YE17 2018YE14 SNOHOMISH COUNTY 1.5M 1.2M YoSF 900K 600K 300K OK Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 18 Attachment 8 7.1.a Packet Pg. 222 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇY*lþrj'ç,ss Or-vvprc VrEW DRrvE 14-Lor Pmr MARKET AREA DATA Puget Sound Social lnfluences According to www.city-data.com, median 2016 household income in Edmonds was $83,697, notably higher than the statewide median of $67,106. Environmental lnfluences No significant adverse environmental influences are noted Summary The City of Edmonds is a medium-sized city of 41,820, situated along the Puget Sound shoreline. Because of its waterfront location and outstanding views, the city is an attractive place to live and work. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 19 Attachment 8 7.1.a Packet Pg. 223 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OLYMPIc VIEw DRIVE 14-LOT PLAT Srr¡ Dnrn (BEFoRE Aceutslrtoru) PROPERTY AÐVI5OR5 Puget Sound srrE DArA GEFORE ACQUISIilON) General Location Mailing address is 18325 80th Avenue W and 7704 Olympic View Drive, Edmonds, Washington, 98026. It is on the west side of Olympic View Drive and east side of SOih Avenue W in the eity of Edmonds, just northwest of a small commercial area known as Perrinville. The view amenity is territorial at best. Olympic View Drive is a secondary two-lane arterial that extends northwesterly from 76th Avenue W toward Puget Sound, then turns south (paralleling the shoreline) and terminates at Puget Drive. SOth Avenue W is a lightly traveled north-south collector. Adjacent properties consist of single family residences to the north, south and west, and US Post Office to the east. The property is in U.S. Census Tract 503.00, and it is within the boundaries of the Edmonds School District which, according to vuww.schooldigger.com. ranks 73'd out of 205 districts measured in Washington State. Land Area/Access Total land area of the irregularly shaped tract is 4.90 acres, according to county assessor's records, with 595.50 feet of frontage along Olympic View Drive and 1 15.0 feet along 80th Avenue W. Vehicular access is by both rights-of-way; in addition, there is a 2O-foot wide right-of-way at the southerly boundary, extending southerly to 185th Place SW. The nearest freeway access is 3.4 miles to the southeast, where l-5 intersects with 196th Street SW. Topography/Drainage Topography is undulating, ranging from modest to steep, so development would require earth-moving along with soil removal and importation. An engineered stormwater detention system would be required for new construction. On the following page is an aerial photograph which shows elevation changes. Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 20 Attachment 8 7.1.a Packet Pg. 224 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbrid ge soRs Olvrr¡prc VrEW DRtvE 14-Lor PLAr Srr¡ Dnrn (BEFoRE AceursrTloN) PROPERTY ADVI Puget Sound Wetlands Additional expertise in scientific fields such as hydrology, geology, soil science and botany is necessary to interpret wetlands definitions and to accurately identify and delineate wetlands boundaries. According to the site plans, there are no sensitive areas on the tract. On the following page is site plan which shows the proposed subject parcels and right-of-way configuration. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 21 Attachment 8 7.1.a Packet Pg. 225 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OLvvprc Vrew Dnrv¡ 14-Lor Pmr Srre D¡re (BEFoRE Aceutstrtoru) PROPERTY ADVISORS Puget Sound Site Plan Soi l/Su bsoi I Conditions No evidence of unstable soil conditions was observed. Unstable soil or geologic conditions that are not obvious require separate investigation and are not considered in this appraisal report. lt is assumed for purposes of this report that the property contains no hazardous materials or soil contamination. An independent investigation by qualified experts in the field is necessary to ascertain the presence of Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx 9. :' { LüT 4 r¿.¡t¡tf- --l Llï s :ilJr SF LLI ,Úirf, ' LiJ :7 '(J g ì¡a.t' !t st€ å9.a1 LÛT :LJI I r2.i(+ tl L,:T ] r¡.fl6 tF ¡2 ¡nl Rf L(,aT 7 r¡,!ü 5F r?¡5 Id E¡$NF¡ Â[f15 EAa6l r!l.f t{snrç Fr,íFíf-41 ¡,:.s 5t, LI}T 5 F3t3 lF LÜT :¿ !¡,{l iF LrlT ii 11.48 Sf !4iJ. L0T llr !l?s sF J Õ_ IF Õ1 t\ L,:.jT 1û 1?-rff lr ¡,r¡0æl7t l I LÛT t? ri,oi? sF LCT 11 tJ,gt il .- ÉÀf_- *13¿-.- Page 22 Attachment 8 7.1.a Packet Pg. 226 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇYilgrj,Ç,gs OIYvpIc VIEW DRIVE 14-LOT PLAT Srre Dnrn (BEFoRE AcQutsrtoru) Puget Sound asbestos and/or other hazardous materials. We reserve the right to adjust the market value estimate if definitive evidence is presented showing that there are hazardous materials on or within the property. Floodnlains The site is above the 1OO-year floodplain, as shown on Federal Emergency Management Agency (FEMA) Map No. 53061C, Panel No. 1305E, dated November 8, 1999; therefore, no flood insurance is required for financing. lmprovements The land is currently improved with a 2,918 SF residence built in 1976 and 1,9745F residence built in 1959. The property owner intends to demolish the structures and develop a 14-lot single family residential plat, utilizing most of the unimproved Olympic Avenue right-of-way for a new street identified as 1B4th Place SW. Without the proposed right-of-way vacation, the owner can develop a 14-lot plat with average lot size of 13,208 SF, as shown on the preceding page and below. Utilities All utilities are available, with electricity by Snohomish County PUD No. 1, natural gas by Puget Sound Energy, garbage removal by Republics Services, and water and sanitary sewer services by the City of Edmonds. On the following page is a city utilities map, with water lines in blue, sanitary sewer lines in Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Land Area Sum Size (SF) 12,016 12,004 12,703 12,732 19,358 1 3,1 31 14,170 12,045 12,888 12,184 13,949 12,042 13,282 12,407 184,911 13,208 28,330 213,241 4.90 # 1 2 3 4 5 6 7 I 9 10 11 12 13 14 Total Average Right-of-way Total Acres Subject Lots (Before) Page 23 Attachment 8 7.1.a Packet Pg. 227 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Olvvprc VIEW DRrvE 14-Lor Plnr SrrE Dern (BEFoRE Aceursrrroru) PROPERTY ADV¡SORS Puget Sound gold, and storm drainage lines in green (the green squares are catch basins the green circles are manholes). Easements or Other Use Restrictions A title report was not available. Based on review of other available documentation, there are no easements or encumbrances which would adversely influence market value. Assessed Value and Taxes Real property in Snohomish County is assessed at market value by the Snohomish County Assessor's Office. Assessed values are updated annually and property taxes are based on levy rates, which are determined through the budgeting process of the county and various local districts on an annual basis. The 2018levy rate is 1.066% of assessed value. On the following page is a summary of the subject property's 2018 assessed value and property tax burden. The taxes include surcharges for soil conservation, ranging from $5.93 to $6.06 per parcel. For tax year 2019, total assessed value increased by 6.50/o to $2,059,600, and all but $84,200 of which is allocated to land. Valbridge Valbridge Property Advisors I Puget Sound '1 8-0323 OlympicView.docx 1'11 3. r Õcf PO3-81. I óttr ï 187 ì./t8]?6 1fì t05 18]7ô .TJ. BÛIi1 1-7ß4 1.¡ll o s 76r-Ì1 o o oê .l:9$ o 1-1:1 il;::', 1.Q-rå8 rlL'rìfli t.1 l2 ) lt9 1841 I I847{¡ 18"+ t 7 4ç '/ß. r4] ÌÕ)t'ì r 8-1û8i 8.J15 Sewer 18415 ts419 :ri .,tnS ':l5A 1 84?l 1 81û1 :.11 Page 24 Attachment 8 7.1.a Packet Pg. 228 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇY*lþfl'q,.s,s Olvvprc VrEW DRrvE 14-Lor Pmr Srr¡ D¡r¡ (BEFoRE Aceutsrtoru) Puget Sound Assessed Value and Real Estate Tax Summary Per 5F lmproved Per SF Total Real Estate Taxes Tax Account Number Land Area (SF) Building Area (SF)Land $o $o $o $75 100 $7s,300 $25.81 $o.oo $0.00 $0.00 '$l s.¡g ' $302,800' $3s0,800' $79s,000 $1,934,100 $48s,s00 ' $3,232.54' 94,413.23 '$8,747.48 521,572.76 $s,179.s1nn27nq-nnl -rìôo-nrì 003708-001 -01 0-00 003708-001 -01 1 -00 004346-000- 1 06-0 1 Totals ¿? qq6 27,878 33,1 06 99,317 204,296 ) q19, 0 1,974 0 4,892 (41 0 200 $302,800 $3s0,800 $79s,000 $1,8s8,800 (q ?2 $10.86 $10.60 $8.00 $9.1 0 Land and building areas are based on county assessor's records. 20't 8 Assessor's 13 I 12 I¡.t ti{ H+r-{ 3 11 10 I 11 10 12 13 I 14 04 I 15 6I 05 1 106 01 7 02 16 6 17 18 19 20 21 01522 3 4 I I T -o ç I I I Ir I \ 26 25 24 F! F t t;-o,r 'PL'SWç- 23ffrr Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 25 Attachment 8 7.1.a Packet Pg. 229 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OI.yvpIc VIEW DRIVE 14-LOT PLAT Srr¡ D¡r¡ (BEFoRE Aceurstrtoru) PROPERTY AOVISORS Puget Sound Land Use Regulations Zoning is RS-12, a Residential Single-family designation by the city which primarily allows detached single family residences on lots no smaller than 12,000 SF. Other primary permitted uses include churches and various public uses. Below is a chart of development standards, as excerpted from the Edmonds municipal code, and on the following page is a portion of the November 2017 zoning map, which shows all or most of the site under a contract rezone. The previous proposed Angler's Crossing plat expired in January 2017, according to city council minutes. Valbridge Sub District Minimum LotArea (sq. Ft.) Maximum Minimum Densityl Lot Width M¡nimum Min¡mum Minimum Strêet Side Rear Sctback Setback Setback Max¡mum il¡nimum Coverage Parking {%} spaces2 Maximum Height 16.20.030 Table of site development standards.6I{RRE RS-20 20,000 RS-12 12,000 RSW- 12.000 121 RS-10 10,000 RS-8 8.00û RS-6 6.000 RS-MP5 tz,ooo5 2.2 3_7 37 100'25' 25', 25' 25' 25' 25' 2ü B0' 7s', 70' 60' 80'5 25' 25' 15' 2r 25', 20' 25',5 35'r g 19' 25' 10' 25' 10' 35' 10' 7 -1t2' 5' 10'5 35o/o 35o/o 350,6 35?o 35% 35o/o 2 2 2 2 2 2 2 4,4 5,5 7.3 375 20' 15' 15' 25'5 l.Density means 'dnrelling un¡ls per acre' determ¡ned by dividing the lotal lot area by the density alloned by lhe underly¡ng zoning; the number of lots or un¡ts perm¡tled shall be rounded down to the nearest whole number. 2 See Chapter 17.50 ECDC for specifrc park¡ng requirements. 3 Thirty-f ve feet iotal of bolh sides, 10 feet minimum on either side. a Lots musl have fronlage on lhe ordinary high water line and a public street or access easement approved by the hearing examiner s "MF signifies "master plan." Ihe standards in this section show lhe ständards applicable to developmenl w¡thout an approved masler plan Properties ¡n th¡s zone may be developed at a hlgher urbãn density lot paltern equ¡valent lo FIS-8 but lhis shall only be permitied in accordance rvith a duly adopted master plan adopted under the provisions of ECDC 16.20.045. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 26 Attachment 8 7.1.a Packet Pg. 230 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge Olvvprc Vr¡w DRrv¡ 14-Lor Pnr Srru D¡re (BEFoRE Aceutsrtoru) PROPERTY ADVISORS Puget Sound Zon Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 27 Attachment 8 7.1.a Packet Pg. 231 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge soRs Olvvprc Vrew DRlv¡ 14-Lor PLAr HIGHEST AND BEST UsE (BEFORE ACQUISNIOru) PRCIPERTY ADVI Puget Sound HTGHEST AND BEST USE (BEFORE ACQUISITION) Highest and best use is the most fundamental premise upon which estimations of market value are based. According to "The Appraisalof Real Estate" (Fourteenth Edition, 2013), highest and best use is ciefined as: "The reasonobly proboble and legal use of vacant land or an improved property thot is physically possible, oppropriately supported, financiolly feasible, ond that results ín the highest value. The four criteria the highest and best use must meet ore legol permissibility, physicol possibility, financiol feosibility, ond moximum productivity. Alternatively, the proboble use of land or improved property- specific with respect to the user and timing of the use-thot is adequately supported and results 'tn the hig hest prese nt vo lue." Highest and best use analysis is a highly relevant consideration in the appraisal process. This analysis forms the basis upon which property is appraised, whether it is vacant land or land plus existing improvements. To this end, it is necessary to do two tests: (1) Highest and best use of land as though vacant and (2) Highest and best use of the property as improved. The primary reason for estimating the highest and best use of land as though vacant is to estimate land value. lf there is an existing improvement on the site, the land is viewed as though vacant. A conclusion is then reached as to what use creates the highest residual to the land or the highest land value. lt is then possible to identify comparable sales of vacant land. Legally Permissible Zoning is RS-12, a Residential Single-family designation by the city which primari! allows detached single family residences on lots no smaller than 12,000 SF. Numerous factors are considered by county agencies including sensitive areas, access from public streets, utility availability, drainage, and other physical effects to the surrounding uses. Most of these factors are site-specific, thus interpretation of the code and its application to the subject is not entirely predictable until actual studies are completed. Physically Possible The site has undulating topography, ranging from modestly to steep, which adds to development challenges, with no apparent wetlands or other sensitive areas. Soils appear to have sufficient load- bearing capacity and all utilities are available. ln summary, the tract can legally and physically accommodate a 14-lot plat. Financial Iy Feasible/Maximal ly Productive The subject 4.90-acre tract is well-located in an established residential neighborhood. Market conditions remain robust but there are indications of softening. From July 2017 to July 2018, the median price of single family residences in Snohomish County increased 7.8o/obut there are fewer Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 28 Attachment 8 7.1.a Packet Pg. 232 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound Ot-vtr¡plc Vlew DRlv¡ 14-Lor PLAr HrcHEsr nruo B¡sr Use (Brron¡ AcQutstrtoru) sales and more available inventory compared to last year, so it is anticipated that price appreciation will continue to dampen over the next twelve months. For new construction (built in 2016 and newer) in Edmonds, on lots in the 6,000 SF to 20,000 SF range, there were 26 sales in the twelve months ending September 2018 and the median price was $1,075,000, with an average exposure period of 23 days and average living area of 3,253 SF. As noted in the Market Area analysis, regional economic indicators show a slight decline in average home prices and number of sales, which makes it important for there to be an appropriate number of new homes in categories where there is greatest demand. Below is a summary of homes and exposure periods by price category in the Edmonds area. :.Source: Northwest Multiple Listing Service. The above data points to an active market in the $400,000 to $800,000 price range, recognizing the number of transactions. Although there have been fewer sales in the $800,000 to $1,200,000 range, exposure times were less than one month in all but one category. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Sold Listings in Edmonds (Lots Smaller Than 20,000 SF) 9 Months Ending 9l3Ol2O17 9 Months Ending 9l3Ol2O18 12 17 9 15 13 23 20 14 16 23 25 27 32 17 12 12 12 6 5 28 56 63 52 65 56 39 30 25 10 8 13 1'l 4 3 7 4 12 19 20 26 18 20 20 23 30 21 30 10 17 44 15 7 122 95 4 9 42 60 64 58 55 50 35 28 17 17 9 14 7 13 7 6 $300,000 - $3s0,000 - $400,000 - $4so,ooo - $s00,000 - $ss0,000 - $600,000 - $6s0,000 - $7oo,ooo - $7s0,000 - $800,000 - $8s0,000 - $900,000 - $9s0,000 - $1,000,000 - $1,0s0,000 - $1,100,000 - $1,1s0,000 - $349,999 $399,999 $Ms,999 $499,999 $s49,999 $s99,999 $649,999 $699,999 $749,999 $799,999 $849,999 $899,999 $949,999 $e9s,99e $1,049,999 $1,099,999 $1,149,999 $ 1,199,999 Number of Sales Average Cumulative Days on Market Number of Sales Average Cumulative Days on Market Price Range Page 29 Attachment 8 7.1.a Packet Pg. 233 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbrid ge soRs OI.vvpIC VIEW DRIVE 14-LOT PLAT HrcHEsr AND BEsr UsE (BEFoRE AcQutstrtoru) PROPERTY ADVI Puget Sound Financially feasible options are examined, including market analysis of various property types in light of the subject site's location and physical characteristics. Considering the state of the market, along with all other relevant factors, highest and best use is for development of a 14-lot subdivision. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 30 Attachment 8 7.1.a Packet Pg. 234 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge DVTSORS OLvvprc Vrew Dnrv¡ 14-Lor PLAT PRopÊRTy VALUAToN (BEFoRE Aceutsntoru) PROPERTY A Puget Sound pRopERTy VALUATION (BEFORE ACQUISIilON) Approaches Used in the Valuation Process - The valuation estimates are obtained by the proper use of three different approaches to value, the Cost, lncome and Sales Comparison approaches. These three approaches are different in character but relateci somewhat in the knowrr facts tlrey requii'e to arrive at an opinion of value from each. The final conclusion of value is derived through a correlation process in which the appraiser weighs one approach against the other to determine the relative merits of each before coming to a conclusion. The Cost Approach to Value is the process of first determining the value of the subject land, to which is added the replacement cost new of the structure, less depreciation, and the cost of land improvements. The sum of the costs is the indication of value by the Cost Approach. The lncome Approach to Value involves the estimation of a gross economic rental, which is then processed by subtracting an estimated vacancy and credit loss and operating expenses to obtain an estimated net operating income. The net operating income is then capitalized into a value conclusion by the appropriate capitalization rate derived from the market. The Sales Comparison Approach to Value is utilized in several different methods. Sales of comparable buildings and land are analyzed to determine a sale price per square foot or other market- accepted denominator. An alternative method deals with a gross income multiplier, which is an expression of the relationship between the gross income and value. Final Correlation and Conclusion of Value - The various indications of value from the approaches are analyzed as to how they relate to one another, as well as to the market. The approach or approaches most appropriate are given the most consideration in arriving at a final opinion of value. The property is non-income producing, so the lncome Approach is not utilized. Because it is vacant land, the Cost Approach is not applicable, although elements of the Cost Approach are utilized in the land residual (or subdivision) analysis. Consequently, the primary valuation method is the Sales Comparison Approach. Under this valuation technique, market value is estimated using two valuation methods: (1) a subdivision (or land residual) analysis, and (2) comparable sales analysis of similar undeveloped residential acreage. Land Valuation The subject property is valued by comparing recent sales of residential land possessing similar characteristics. Adjustments are made to the unit sale price to compensate for differences such as zoning, physical characteristics, size, location and other relevant attributes. When the sale is inferior to the subject, an upward adjustment is made. Alternatively, when the sale is superior to the subject, a downward adjustment is made. These adjusted values are correlated to a single unit value that is then applied to the subject. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 31 Attachment 8 7.1.a Packet Pg. 235 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound Orvrr¡prc VrEW DRrvE 14-Lor PLAT PRoPERTY VALUATIoN (BEFoRE ACQUISITION) Subdivision Analysis This procedure begins by considering the probable selling price of the individual finished lots based on review of market sales data. Next, deductions are made for closing costs and commissions. Remaining development costs (if applicable) are deducted, as are holding costs such as real estate taxes. Finally, an allocation is made for an appropriate retail profit margin for the developer. Because lot sellout is anticipated to occur shortly after recording, recognizing current market conditions, a static residual analysis is utilized. GRoss S¡¡.I.Our VAIUE Sales of similarly zoned land are investigated and compared to the subject property, and the search included transactions in the market area that have sold in 2018. The subject lots are viewed with all mitigation fees and utility assessments paid by the seller and all comparable sales are adjusted to reflect the same conditions. On the following page is a summary tabulation of the land sales used in the valuation process, followed by a comparable land sale map, photographs and plat maps of the comparables, analysis and conclusion. e Lot Sales Tabulation Average lot size is before proposed right-of -way vacation. N/A RS-12, Residential Single-family (12,000 sF minimum lot size) N/A 1 3,208 14 N/ASubj.7704 Olympic View Drive, Edmonds 1O/5/2018 R-9600, Residential (maximum 4.5 DUs/acre) $280,000 12,700 1 $280,000 Previously improved with a 2,593 SF residence built in 1978 and demolished in 2017. The seller previously acquired the property in .luly 2018 v¡a Trustee's Deed. Listed for $289,950 and 8 days on market. The buyer intends to construct a ¿U2 St resìdence with attached 732 SF qaraqe. 1 5326 160th Street SW, Edmonds 8/24/2018 R5-10, Residential Single-family (10,000 sF minimum lot size) $300,000 1 1,031 1 $300,000 Sold for the asking price after 9 days on the market. Sloping topography, partial to good sound and mountain views. 2 914 Sea Vista Place, Edmonds $2ss,000 Listed for $265,000 and 13 days on market estate sale. Dilapidated mobile home on the property. 7/3/2O18 RS-8, Residential Single-family (8,400 SF base minimum lot size) $2ss,000 1 s,1 99 I33124 176th Street SW, Lynnwood 1 $248,000 Listed for $269,000 and 249 days on market. Vacant, sloping s¡te with filtered mountaln views. 17123 69th Place W, Edmonds 3/9/2018 RS-20, Residential Single-family (20,000 sF minimum lot size) $248,000 12,0U4 8,003 2 $33s,000 Listed for $699,950 and 4 days on market. The lots were created in October 2017. 5 19816 and 19824 86th Place W, Edmonds 2/16/2018 RS-8, Residential Single-family (8,000 SF minimum lot size) $670,000 Sale No. Analysis Price Average Lot Size (sF) Pr¡ce Per DUDUs CommentsLocãti o n Sale Date Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 32 Attachment 8 7.1.a Packet Pg. 236 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge PROPERTY ADVISORS Puget Sound OrYuprc VrEW DRrvE 14-Lor PLAT PRop¡Rrv VnluATroN (BEFoRE ACQUtstloN) CorúpeRaele Lor Sel¡s Mnp à¡ J I f .': ':sóuthi,iest' countyPsrk I t I tí ¡: lt4ùssg ô ¡l s rl!ùs¡sw t I fitsrs mStS Po¡nt-North @Lynnwood :' Me'adowdåle'' 6eàôh Park @rä rfih¡rþw r&sss È* aÉs @ ¿ á¡,t" t'¡¡.iq !tI ?* Èlw$I ,Ú't,'Edmonds Community Colleq€ s át E d Edmonds rrchþqr t $I ? ??0b g !¡ tItEgpe¡Ence I â :oY Lynnwood.¡ L;, gw $ at ¡1?úSry I t{ îr ðú sr sw 2rhsil tr ¡, ¡ !i@ woodway .- ß21t I 3di¡e* Pg RRI HV I LL Å E Valbridge Property Advisors I Puget Sound 18-0323 OlympicView.docx Page 33 Attachment 8 7.1.a Packet Pg. 237 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇYsHil'q,gs Olvvprc VrEW DRrvE 14-Lor Pmr PRop¡Rrv VALUATToN (BEFoRE Aceursrrto¡t) Puget Sound CoNrprReal¡ Lor Stle IMAGES Comparable Land Sale No. 1 5326 16oth Street SW, near Lynnwood __-- 1 z'Éìd +l /¿7æ 'OÈt @ t9- '#îtt la Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 34 Attachment 8 7.1.a Packet Pg. 238 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbrid ge rsoRs Olvrr¡prc Vtew Dntve 14-Lor PLAT PRop¡nrv VnluATroN (BEFoRE AcQutsno¡l) PROPERTY ADV Puget Sound CorvIpnRegIE LOT SALE IMAGES Comparable Land Sale No.2 914 Sea Vista Place, Edmonds r,rift^'rt ir& \ ¿}l$:tlitùtl¡l¿ltrb t - ra*€¡!Æo@ dry*'ta¡ ¡ I Í)3M-.r,\ @æ¿¡Þ l,'g¿Srn il ¿a ,lruuvllrt dfu*.aoeú4J ¡ ÉÐc¡ïtr I t i aørirdlr![!€{.ur, rúnrt 3ú@ €É(:@!8tfio fFf.fnffiffi ¡ìñì:lÊ o - FouNo e)u,5rtÚ6 ßc84t1 46 NOTED(.--)- Désc4/P|Þ! æ7as-28-85 J lrl rJ J 0_ 29¿,?o,) 2 I I'¿t"N(pae153 CAF 'rÌ sl ¿€6€UO I e .5€l /RorJ p/a! wrrH Fusfc êAF þa'o qagt s { F-L bl e.5' e 26' oo t tt,éæþo =lJJ:)z l¿J L @ o) ì oI do i....,, '3'7'W zeø.oc') Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 35 Attachment 8 7.1.a Packet Pg. 239 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridqe OI-vvpIc VIEW DRIVE 14-LOT PLAT PRopERry VALUATToN (Brronr Aceutsrrtoru) PROPERTY ADVISORS Puget Sound CoMpnnlel¡ LOr SEI¡ IMAGES Comparable Land Sale No.3 3124 1l6th Street SW, Lynnwood 7f.'¡i^ -:l' !r\t/ F ,ì G, v tr,rù Qlli{júxrro8outlo !t eAE{Eûffiirc@(!ffi8€ca I .füffiC,(tmmt, ù¡tsqj1t Cl*fJÉr:rülF-tXIJYO at lI€A¡Ilrl{ttxfal9 6r.l^¡O a'ftgl OIETÛTIOOCû'ÕccEeorryE€ctæ c,Kig:rffúEÆE octc,ôo:{tûlFjErrr8 crrnrr,r'r,pr'{I'o8 t Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 36 Attachment 8 7.1.a Packet Pg. 240 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbrid ge soRs Olvvprc Vrew DRrv¡ 14-Lor PLAT PRopERTy VALUATToN (BEFoRE Aceutsrrton¡) PROPERTY ADVI Pugot Sound CoMpnneel¡ Lor Srl¡ IMAGES Comparable Land Sale No.4 17123 69t^ Place W, Edmonds {J ,- JS9.C9-I ( \¡ae,.o 'f.260 D¡rD ro cm 60TH PL W -- *----.--J t I I I I l I l1 i ! i I t- T*-----at0' Potlt¡¡sty¡¡n ..'.1_'l q n 2,064ô.2n r- Ptv lg L\ .1.. L f I {a^lÊYrI '__-----l i I rq. ll, I l . ,*-^ _ j ' lO :t2,064 !q. Í, l--..-_*--.f 9,t07 0.200 7 ¡q. lt. coltc t¡oa '. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 37 Attachment 8 7.1.a Packet Pg. 241 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge PROPERTY ADVISORS Puget Sound OlYvptc Vr¡w Dnrv¡ 14-Lor Pmr PRopERTy VALUAToN (BEFoRE Aceutstrtoru) CoMpnRagL¡ lor Snl¡ IMAGES Comparable Land Sale No. 5 19816 and 19824 86th Place W, Edmonds rcTt ffiffi L..@ Iil{,tf ,. A,f ¡1f }l:. ,11,¡ t I...1 I f rtiTn;ltt).r. g',ii., i,¡,lai I l,l ' l.¡ rl! i'r.¡:,rÌ 1,, f;¡,i.1.,:,ì1?t¡1r,: { T c- I ;,:1.: ,.t¡1', ¡1$r': lÊr I l rrto¡''t'; J t l:fì I .í I r;t¡ i !lì.1rru Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 38 Attachment 8 7.1.a Packet Pg. 242 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound Olvrr¡ptc Vl¡w Dnlvr 14-Lor PLAT PRoPÊRTY VALUATION (BEFORE ACQUISITION) LoT SAIE A¡¡II-YSIS AND CONCLUSION Since no two properties are identical, it is necessary to compare all reasonable differences between the properties which sold and the subject property. When appropriate data is available, a paired sales analysis is attempted to determine the various elements to which property values are sensitive. lf available data is insufficient to make quantitative adjustments; qualitative discussion is used when relating sales to the subject property and quantitative adjustments are made based on the appraisers' judgment. Adjustments are made, if necessary, to the comparable sale prices to make them comparable to the subject as of the effective date of the value estimate. The elements of comparison include property rights conveyed, financing, sale conditions, market conditions, location, view, access, size, zoning, physical characteristics and other relevant factors, and the adjustment grid on the following page reflects the direction and degree of adjustments. Although the most dated, most emphasis is placed on Sale No. 5 due to proximity and similar location, and secondary weighting is given to the remaining transactions. Considering the above, the average market value of finished lots at the subject property is estimated at $325,000 apiece. ln addition to comparable lot transactions, a residual analysis is utilized to test the reasonableness of the value conclusion. The median price of new construction in Edmonds is $1,075,000 but, considering the prices of homes in the range of highest demand, the price of a completed residence is estimated at $800,000. Utilizing closing costs of 5c/o, cos| data from MarshallValuation Service (a nationalcost- reporting authority) and contractor's profit at1OY", residual per lot value is summarized below. Recognizing the above, market value of finished single family lots on the subject tract is reasonably concluded at $325,000 apiece. Gross sellout value summarized below. Gross Sellout Value 14 finished lots @ $325,000 per lot ......$4,550,000 $800,000 ($40,000) $760,000' {$z6,ooo¡ $684,000 ($30e,03s) ($ 1 8,750) ($4o,ooo) $316,21s $316,m0 Value of finished single family residence Less: Sales and marketing expenses @ 5.0o/o of gross sale price Net sale proceeds Less: Contractor's profit @ Less: Construction costs 0 5 5 0o/o .00 .00 $g $z (R) of gross sale price per SF per SF Landscaping, other lndicated lot residual value Residence: 3,253 Garage: 750 SF@ SF@ Lot Residual Value Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 39 Attachment 8 7.1.a Packet Pg. 243 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge ISORS Olvvprc VrEw DRrv¡ '14-Lor PLAr PRop¡Rrv VnluATroN (BEFoRE AceursrTloN) PROPERTY ADV Puget Sound Bulr Snl¡ DrscouNTrNG A factor that inhibits additional analysis is that, because of changes in the financing environment since 2008, developers are predominantly "going vertical", meaning that they will purchase land in "raw" condition or with entitlements, develop the infrastructure, then construct and sell the finished residences. Less common are developers completing infrastructure and then selling finished lots to homebuilders, although there is a slow return to this business model. Considering this, it is anticipated that the subject lots will fully sell out within a year of infrastructure completion, either in in one transaction or multi-part takedown, without bulk sale discount. Since the sellout period is no longer than twelve months, no discounted cash flow analysis is deemed necessary. ln our experience, developers in the Puget Sound region typically do not use discounted cash flow analyses for properties where development and lot sellout occur within a twelve-month period. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Lot Sales ustment Grid Property/Location 7704 Olympic V¡ew Drive, Edmonds 5326 160th Street Sw, Edmonds 9'14 Sea Vìsta Place, Edmonds 3124 176th Street SW, Lynnwood 17123 69th Place W Ed monds 19816 and 19824 86th Place W Edmonds Ask¡ng pr¡ce Davs on market Sale date Sale price Lots Price/lot Auditor's File No. Tax parcel number N/A N/A N/A N/A 14 N/A N/A 004346-000-1 06-01; 003708-001 -009-00, 010-00, -01 1-00 $289,9s0 I 1o/5/2018 $280,000 '1 $280,000 201 I 1 005-00s4 00s 1 37-000-037-06 $300,000 9 8/24/20't8 $300,000 1 $300,000 20't80824-0523 270325-001 -1 50'00 $26s,000 13 7 /3/2018 $2ss,000 1 $2ss,ooo 201 80703-0466 00s038-000-048-00 $269,000 249 3ß/2018 $248,000 1 $248,000 201 80309-02 1 3 010173-000-01 1'00 $699,950 4 2/16/2018 $670,000 2 $33s,000 20180216-0657 270419-002-14s-00, 146-00 Rights conveyed Adìustment N/A Fee simple Fee simple Fee s¡mple Fee simple Fee simple Fina ncing Adiustment N/A Cash equìvalent Cash equ¡valent Cash equivalent Cash equ¡valent Cash equivalent Sale condit¡ons Adiustment N/A Arm's length Arm's length Arm's length Arm's length Arm's length Market condìtìons N/A Small upward Small uoward Upward Upward Average lot size (SÐ Adiustment 1 3,208 't2,700 1 1,031 Small upward 1 5,199 Small downward 't2,0æ 8,003 Upward N4itigation fees Adiustment Assumed paid Simìlar Similar Similar Similar Sìmilar Phlaical attributes Ad justment Finished lots, level to modest slope Level Small downward Sloping Small upward Similar Small downward Slopìng Small uoward Level Small downward Access Ad iustment Adequate Similar Simìlar Similar Similar Simìlar Location Adiustment Good lnfer¡or Upward Superior, Edmonds "bowl" Downward lnferior Upward lnferior Smaller upward Similar Vìew Adiustment Territorial Simìlar Superìor Downward Similar Slightly superior small downward Similar Ut¡lities Adiustment All avaìlable Similar Similar Similar Similar Similar Overall adiustment N/A Smaller uÞward Smaller downward Upward uoward Smaller uoward Page 40 Attachment 8 7.1.a Packet Pg. 244 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Olvtr¡prc Vrrw DRvE 14-Lor PLAT PRope nrv VnluATroN (BEFoRE ACQUlsrtoN) PROPERTY ADVISORS Puget Sound CrosrNG Cosrs Typical sales commission rates for land are 5o/oto7o/o, and other closing costs are typically 2o/o.To ensure that lots are sold in a timely fashion in the current economic and real estate climate, a 3% commission is estimated (recognizing that marketing may occur in-house) and another 2% is added to reflect closing costs such as excise tax, title report, etc., for a total of 5.0%. DEVEIoPMENT COSIS Based on experience with dozens of plats in the metropolitan area, total development costs are estimated at $75,000 to $100,000 per lot. Considering the topography of the subject property, total development costs are estimated at the high end of the range, or $100,000 per potential lot. ENTREPRENEURIAL I NCENTIVE Return to the developer for undertaking the effort and risk to acquire land, complete the development process and market finished lots varies widely. Historically, developers have sought to achieve returns ranging from 10"/oto 25% for raw land development. ln the case of the subject property, it is nearing final plat approval, so entrepreneurial incentive is estimated at 15% of gross sellout value, which also incorporates holding costs. Sueo¡vrsror.r Aruelvsls Con¡cluslol.l Considering the above variables, residual land value estimated as shown below. Valbridge ResidualAna "As ls" Number of potential lots ,14 $32s,000 | rst o.zsol I $308,7s0 I ($100,000)l ($48.7s01 | $160,000 | $160,000 I $4,ss0,000 ($?27.s00) s4,322,s00 ($1,40o,ooo) ($692,s00) $2,240,000 $2,240,m0 Gross sellout value (GSV) @ $325,000 Less: Sales and marketing expenses @ Net sale proceeds Less: Total estimated development costs @ Less: Entrepreneurial incentive @ 15.0o/o lndicated "as is" land residual value GSV (R) of per lot 5.0o/o $100,000 per lot of GSV Per Lot Total Amount Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 41 Attachment 8 7.1.a Packet Pg. 245 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge OLvvpIC VIEW DRIVE 14-LOT PLAT PRoPERTY VALUATION (BEFORE ACQUISNIOru) PROPERTY AÞVISCIRS Puget Sound U nimproved Acreage Analysis A search for similar acreage sales was made, and below is a tabulation of the comparables, followed by a map, photographs and analysis. ble Residential Transactions $1,100,000 4.90 13,208 14 2.9 $78,s71 Purchased from the US Bankruptcy Court. Listed for $1,7 mill¡on and almost 36 months on market. Slopìng topography in signìfìcant portions of s¡te. 5ubj.7704 Olymp¡c View Drìve, Edmonds 12/23/2O16 RS,1 2000, Res¡dential S¡ngle- famìly (12,000 SF minimum lot sìze) Or¡ginally l¡sted for $800,000, then reduced to $650,000, on the market for 51 da)6. lmproved w¡th a 2,460 SF trì- level res¡dence bu¡lt ¡n 1991. The buyer ìntends to develop a 4-lot short olat. $650,000 0.96 10,446 4 4.2 $162,s006 Hull 4lot short plat, 1625 180th Place SW, near Lynnwood 6/14/zo't8 R-9600, Res¡dent¡al (max¡mum 4.5 DUs/acre) 13 2.6 $192.308 Negotiated d¡rectly between buyer and seller. Previously improved with 12 single fam¡ly res¡dences util¡zed for military housing, with ìnstalled street ¡nfrastructure and ut¡l¡t¡es. The residences were demolished pr¡or to sale. The buyer intends to keep the street and utility infrastructure, and develop a 13 lot subd¡vision. 1 /31 /2018 RS-1 2500, Resident¡al 5¡nqle- family (12,500 sF minimum lot size) $2,s00,000 4.96 \3,6677 2588 V¡ne Road, Brier 4.6 $188.333 Listed for $670,000 and '13 days ln market, "fully approved short plat" at t¡me of sale. Previously sold ¡n May 2016 for $302,31 7 or $100,772 per homesìte in "raw" cond¡t¡on. 10/31/2O17 RS-7200, Residential Sìngle- family (7,200 SF base minimum lot size) $s65,000 0.6s 7,348 322509 52îd Avenue W, Mountlake Terrace 4.7 $'t42,8s7 Negot¡ated dìrectly between buyer and seller. lmproved w¡th e 576 SF residence bu¡lt ìn 1954 and 1,161 SF residence bu¡lt in 1 961, demolìshed subsequent sale. Purchased wìthout ent¡tlements, the buyer ¡s developing a 7-lot short plat, 9/1/2017 RS-8, Resident¡al 5¡ng le-fa mily (8,400 SF base m¡n¡mum lot size) $1,000,000 1.48 8,412 79Gustavson short plat, 17420 32nd Avenue W, Lynnwood 8,491 16 3.7 $107,500 Assembled from two sellers, negot¡ated dìrectly, in "raw" cond¡tion at t¡me of sale. lhe buyer subsequently developed a 16-lot residential subdiv¡sion. 't/6/20't7 RS-8, Resid€nt¡al Sing le-famiìy (8,400 SF base m¡nimum lot s¡ze) $1,720,000 4.35'10 Leawood Heights, 19100 block of 36th Avenue W Lynnwood Analys¡s Price La nd Area (Acres) Average DUs Per Lot S¡zê Gross Price Per (5F) DUs Acre DUSale Date Sale CommentsLocat¡onNo-Zoning Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 42 Attachment 8 7.1.a Packet Pg. 246 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Valbridqe OLvvprc Vtew DRtv¡ 14-Lor Pnr PRopERry VALUATToN (BEFoRE AcQutsrtoru) PROPERTY ADVISORS Puget Sound CoMpnneelE ACREAGE SNIrS MEP B *ßBt ÇÆ rl -__Tt Lt J¡ 5'l¡--r' ;¡! E}Ek: I ++E ìfil rtú Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicViewdocx Page 43 Attachment 8 7.1.a Packet Pg. 247 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇY*lPl:'q,gs Olvvprc Vr¡w Dntv¡ 14-Lor Pnr PRoPERTY VALUATION (BEFORE ACQUISITION) Puget Sound CoMpaRnsLE AcREAGE Snle lrvlnc¡s Comparable Land Sale No. 6 Hull 4-lot short plat, 1625 180*h Street SW, near Lynnwood ¡ s Ê- Õ- \,te rtt ù I A'q.fg"/ +rpt , l: &þ¿,y ÞLIP l,€t/,./-/-ã go'xàa iæ"t'æ,/eY/æ: .' Valbridge Property Advisors I Puget Sound 18-0323 OlympicView.docx Page 44 Attachment 8 7.1.a Packet Pg. 248 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map M Valbrid q soPROPERTY ADVI Puget Sound Comparable Land Sale No.7 25BB Vine Road, Brier e RS OlYvprc Vrew DRlv¡ 14-Lor PLAr PRopERTy VALUATToN (BEFoRE AcQutstrtoru) CoMpnnnele AcReec¡ Snl¡ lune ¡s Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 45 Attachment 8 7.1.a Packet Pg. 249 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge OlvH¡ptc VrEW DRME 14-Lor Pur PRoPERTY VALUATION (BEFORE ACQUISITION) PROPERTY ADVISORS Puget Sound CoMpnRAgtE ACREAGE S¡l¡ lmne ¡s Comparable Land Sale No. 8 22509 52nd Avenue W, Mountlake Terrace lr cTÀ @ffi^trffi MSLAMM _ <ì!g!¡r*.t m2 to Page 46Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Attachment 8 7.1.a Packet Pg. 250 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Valbridge PROPERTY ADVISORS Puget Sound Olvruptc VtEw Dnlve '14-Lor PLAT PRoPERTY VALUATION (BEFORE ACQUISITION) CorvrpnR¡et¡ Acn¡nce Sel¡ ln¡nces Comparable Land Sale No.9 Gustavson 7-lot short plat, 17420 32nd Avenue W, Lynnwood 3A {" .30' s!5\.uti'' -* *0*¡\ d-fr¡JÉÉa¡¡æ I 1 I I i i Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 47 Attachment 8 7.1.a Packet Pg. 251 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Valbridge OLYMPIC VI¡W DRIV¡ 14-LOT PLAT PRopERry VALUAToN (BEFoRE AcQutsrtoru) PROPERTY ADVISORS Puget Sound CorvtprRrel¡ Acn¡nce Snl¡ lrvlnc¡s Comparable Land Sale No. 10 Leawood Heights, 19022 36th Avenue W, Lynnwood / f acoreñ \ , ã2 B9 It I PAACA.A (tot i, Pc ltl t9ttt2a) ;l Èg t ¡t ç s h s Ëå:¡ I I2 I-i I I I 9iMtg ; I ßÀcr gN ¡ -l ilì Jitg'i"* HEIGHTS ",;, ¡l I lûnPLSW :ìi" Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 48 Attachment 8 7.1.a Packet Pg. 252 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Or-vvprc VrEW DRrvE 14-Lor PLnr PRoPERTY VALUATION (BEFORE ACQUISTION) PROPERTY AÞVISORS Puget Sound AcREAGE SAtE ANALYSIS AND COI.¡CI.USIOI.¡ Below site is an adjustment grid illustrating the analytical process. The unadjusted range in per lot prices, not including the subject December 2016 sale, is $107,500 to $197,308 per potential lot and the average is $158,700 per homesite. Sale Nos. 2 and 3 are appropriately at the high end of the range, Sale No. 2 because the property already had improved street and utility infrastructure and Sale No. 3 because it was construction-ready at time of sale. Sale Nos. 4 and 5 are older transactions and in "rawer" condition when they sold, so they are given secondary consideration. Least is consideration is accorded the subject purchase due to underlying sale conditions. Valbridqe Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 49 Attachment 8 7.1.a Packet Pg. 253 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Olvtr¡prc Vr¡w DRtve 14-Lor Pmr PnopeRrv VnluAroN (BEFoRE AcQUlstloN) PROPERTY ADVI Puget Sound Co Land Sales Grid Considering the location, physical characteristics, development status and other relevant factors, market value by this technique is estimated at $160,000 per potential homesite or $2,240,000. Reconciliation and Final estimate of value The two approaches used to value the subject property resulted in the following value indications: Valbrid ge 50RS Gustavson short plat 17420 32nd Avenue W Lynnwood Leawood Heights, 19100 block of 36th Avenue W Lynnwood 7704 Olympic Vìew Drive. Edmonds Hull 4-lot short plat '1625 180th Place SW near Lynnwood 2588 Vine Road, Brìer 22509 52nd Avenue W, Mountlake Terrace Property/Location N/A N/A 1 /6/2017 $1,720,000 16 $107,500 20170106-0471, - 0487 003726-004-003-01, 02 $6so,ooo 51 6/14/2018 $6s0,000 4 $1 62,500 20171215-0475 27032s-001 -055-00 N/A N/A 1 /31 /2018 $2,soo,ooo 13 $1 92,308 201 801 31 -0324 003731 -01 9-001 -01, 03 $670,000 10/31/2017 $s6s,000 3 $188,333 20171031-0734 004ss0-001 -01 2-00 N/A N/A 9/1/2017 $1,000,000 7 5142,857 201 70901 -0556 00s038-000-01 4-00, 030-00, -031 -00 Asking price Days on market Sale date Sale price Lots Pr¡ce/lot Auditor's File No. Tax parcel number $1,700,000 147 12/23/2016 $ 1,1 00,000 14 $78,571 20161223-0533 004346-000-',l 06-01; 003708-001 -009-00, 010,00, -01 1 -00 Fee simpleFee sìmple Fee sìmple Fee sìmple Fee simpleRìghts conveyed Adiustment N/A Cash equ¡valent Cash equivalent cash equivalentFina ncing Adiustment N/A cash equivalent Cash equ¡valent Arm's length Negotìated directly Negotiated directlySale condìtions Ad¡ustment Bought out of bankruptcy court Arm's length Negotiated dìrectly Larger upward $1 3.700 Small upward $4.000 Smaller upward $9.800 Upward $1 3,000 Upward $1 1,600 Market conditions $ adiustment Larger upward $1 0,300 3 Downward 7 Smaller downward 16Project size Adiustment 14 4 Downward 13 8,491 uoward 10,M6 Uoward 13,667 7,348 Upward 8,412 Upward Average lot sìze (SÐ Adiustment 1 3,208 Similar Offsettino Level, road extensìon necessary Superior Downward Somewhat super¡or Smaller downward Somewhat superior Smaller downward Physical attributes Adiustment Topography issues Sìmilar Similar Similar S¡m¡larAccess Ad¡ustment Adequate Similar lnferior [.Joward lnferior Uoward Good lnfer¡or Upward Somewhat inferior Small upward SimilarLocation Adjustment Superior, partial mountâin Downwârd Similar Similar Similar Superior, part¡al mountain DownwardAdiustment View Terrìtorial All ava¡lable All avaìlable All available All ava¡lableUtil¡t¡es Adiustment All available All available smaller downward "Fully approved short plat" upwârd "Raw" condition at t¡me of sale Upward "Raw" condìtion at time of sale Other Ad¡ustment Upward "Raw" condition at t¡me of sale Upward "Raw" condition at time of sale Road and utility infrâstructure completed Larqe downward uoward Laroe uDwardLaroe uoward Larqer upward Larqer downward Smaller downwardOverall adjustment Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 50 Attachment 8 7.1.a Packet Pg. 254 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇYilPfl'qgs Or-Yvprc VrEW DRtvE 14-Lor Pinr PRoprRrv VruuAroN (BEFoRE ACQUtstÏoN) Puget Sound Subdivision Analysis ............52,240,000 Sales Comparison 4pproach................... .[2,24O,OOO Considering the quantity and quality of comparable data, most emphasis is placed on the residual or subdivision emphasis. As such, it is our opinion that market value of the subject property, as of October 16, 2018, is: TWO MITLION TWO HUNDRED AND FORTY THOUSAND DOILARS ($2,240,000) Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 51 Attachment 8 7.1.a Packet Pg. 255 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map WY*tnll'qgs Olvrvrprc VrEW DRrvE 14-Lor Pmr Srr¡ Dnr¡ (Arre n Acqutsrtoru) Puget Sound srrE DATA (AFTER ACQUISIilON) Description of Property Rights to be Acquired As proposed, the easterly 2,230 St of unimproved right-of-way is vacated, with the north half encumbered by a 1O-foot wide pedestrian access easement, as shown in the map below. Site Plan r Lor 4 , t¡,tn iÉ,_ -- --' i lefit tE ffi LOT I I I I J . L0T7 l*ts tr. rd s ÀrBL !dæMa6lgm TRACT 997 ûJå3 ll bJ úa .L}J :O .o-s ¡O =J û- IF <I) r-r '.. ,.: tr ''j Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 52 Attachment 8 7.1.a Packet Pg. 256 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Valbrid ge soRs OLvvp|c VIEW DRIVE 14-LOT PLAT SrrE D¡r¡ (ArrEn AcQutslTloru) PROPERTY ADVI Puget Sound Effects of Acquisition Land area is greater by2,230 SF (a 1.0% increase of total land area), enabling the ownerto increase average lot size by 175 SF, to 13,383 SF per homesite. The greater land area allows improved development flexikrility and potential cost savings. Below is a land area summary. Site Data (Description of Remainder) The site plan on the preceding page shows lot configuration after acquisition of unimproved right-of- way. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Land Area Summ # 1 2 3 4 5 6 I 9 10 11 12 13 14 Total Average Right-of-way Total Acres Size (SF) 12,016 12,004 12,703 12,732 19,358 13,131 15,365 12,192 13,077 12,387 14,641 12,042 13,311 12,407 187,366 13,383 28,105 215,471 4.95 Subject Lots (After) Page 53 Attachment 8 7.1.a Packet Pg. 257 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound OlvH¿prc VtEW DRtvE 14-Lor PLAr HrcHEsr & B¡sr Usr ¡ruo PRop¡nrv V¡luAloN (Arre n Aceutsmoru) HTGHEST AND BEST USE (AFTER ACQUISITION) Recognizing the size of the site relative to the acquisition area, and considering the configuration after acquisition, highest and best use is essentially unchanged. PRoPERTY VALUATION (AFTER ACQU ISITION) A similar analytical approach was applied in the "after" situation as in the "before" situation, the difference being slightly larger average lot size and improved development flexibility. The difference is quantified in the "after" situation at $160,500 per lot or i2,247,OOO. ln a residual analysis, this would translate to a $600 to $700 difference in average lot value from the "before" situation, or $600 to $700 per lot savings in development costs, or some combination. A 175 SF difference in average lot size can be substantive in small-lot subdivisions such as planned residential developments (PRDs), where an increase of flS SF to a 3,500 SF lot can enlarge a building footprint enough to affect underlying lot value. However, for a 13,200t SF lot, an increase in lot size of less than 200 SF does not measurably change intensity of use and, hence, does not significantly influence lot value. Damages There are no measurable damages to the property remainder Special Benefits No special benefits are specified due to the acquisitions Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 54 Attachment 8 7.1.a Packet Pg. 258 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Olvvprc Vr¡w Dntve 14-Lor PLAT REcoNctLtATtoru n¡ro Fr¡reL Esttv¡r¡ oF VALUE PROPERTY ADV¡SORS Puget Sound RECONCILIATION AND FINAL ESTIMATE OF VALUE ln developing valuation estimates as indicated by the approaches used in this report, the appraisers utilized all pertinent market data available. Using appraisal techniques best suited to the data presented and placing greater weight on the most reliable data (i.e., that which has greatest similarity to the subject property), the probable market value range of the subject property is resolved into conclusions of most probable market value. Based on the investigation and analysis of all the elements which reasonably affect value, we have formed the opinion that market value of the subject property, as of October 16, 2018, is: Market Value Before Acquisition ............$2,240,000 Market Value After Acquisition. .............ç2,247,OOO Market Value Difference.............. ...................... $7,000 Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 55 Attachment 8 7.1.a Packet Pg. 259 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map w Valbridge PROPERTY ADVISORS Puget Sound Summary of Conclusions (Accounting tabulation - NOT ìndicat¡ve of appraisal method employed) lndicated Subject Value Before Project .Xigtrest and Best Use Before: 14-lot residential subdivision Land rlolue Befare 213,241 SF unencumbered @ $10.50 per SF or $160,000 per DU 0 SF encumbered @ per SF or Per DU 213,241 total SF @ $10.50 tmprovement Value Before Structures Site improvements TOTAL SUB,ECT VALUE BEFORE PROJECT lnd¡cated Subject Value After Project H¡ghest and Best Use After: 14-lot residential subdivision Lond Volue After 214,356 SF unencumbered @ 1,115 SFencumbered 215,471 total SF @ lm orove m ent Vg.lue Befo r e Structures S¡te improvements TOTAT SUB.IECT VALUE BEFORE PROJECT Estimated value allocation of rights acquired Lond Transfer from city to owner 2,230 SF Olvvprc V|EW DRrvE 14-Lor Prnr REcoNcILIATIoN AND FINAL ESTIMATE OF VALUE Amount Ror¡ncler-l $2,240,000 $2,240p00 s2,24o,æ0 92,240.,W Not affected Not affected $2,240.,w $o$0 $10.50 per SF $160,500 per DU (reflected in unencumbered value estimate) $ 10.43 $2,247,000 $o $2,247,O00 $2,247,000 $o $2,247,W Not affected Not affected {2,247,W $7,000 Not affected Not affected $¿mo $o $0 $7,(n0 $s00 $3.14 per DU per SF Structures S¡te improvements Total net acquisition Plus damages and cost to cur€ ;Less special benefits, if any Estimated differcnce in market value Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 56 Attachment 8 7.1.a Packet Pg. 260 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound Olvvprc vrÊw DRrvE '14-Lor PLAr GE¡lrnnl AssuMploNs AND LtMtlNG Coruonorus GENERAL ASSUMPTIONS AND LIMITING CONDITIONS 2. This appraisal is subject to the following limiting conditions: 1. The legal description - if furnished to us - is assumed to be correct. No responsibility is assumed for legal matters, questions of survey or title, soil or subsoil conditions, engineering, availability or capacity of utilities, or other similar technical matters. The appraisal does not constitute a survey of the property appraised. All existing liens and encumbrances have been disregarded and the property is appraised as though free and clear, under responsible ownership and competent management unless otherwise noted. Unless otherwise noted, the appraisal will value the property as though free of contamination. Valbridge Property Advisors I Puget Sound will conduct no hazardous materials or contamination inspection of any kind. lt is recommended that the client hire an expert if the presence of hazardous materials or contamination poses any concern. The stamps and/or consideration placed on deeds used to indicate sales are in correct relationship to the actual dollar amount of the transaction. Unless othenruise noted, it is assumed there are no encroachments, zoning violations or restrictions existing in the subject property. The appraiser is not required to give testimony or attendance in court by reason of this appraisal, unless previous arrangements have been made. Unless expressly specified in the engagement letter, the fee for this appraisal does not include the attendance or giving of testimony by Appraiser at any court, regulatory, or other proceedings, or any conferences or other work in preparation for such proceeding. lf any partner or employee of Valbridge Property Advisors I Puget Sound is asked or required to appear and/or testify at any deposition, trial, or other proceeding about the preparation, conclusions or any other aspect of this assignment, client shall compensate Appraiser for the time spent by the partner or employee in appearing and/or testifying and in preparing to testify according to the Appraiser's then current hourly rate plus reimbursement of expenses. 8.The values for land and/or improvements, as contained in this report, are constituent parts of the total value reported and neither is (or are) to be used in making a summation appraisal of a combination of values created by another appraiser. Either is invalidated if so used. 9.The dates of value to which the opinions expressed in this report apply are set forth in this report. We assume no responsibility for economic or physical factors occurring at some point at a later date, which may affect the opinions stated herein. The forecasts, projections, or operating estimates contained herein are based on current market conditions and anticipated short-term supply and demand factors and are subject to change with future conditions. 3. 4. 5. 6. 7 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 57 Attachment 8 7.1.a Packet Pg. 261 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge soRsPROPERTY ADVI Puget Sound OrYvprc vrEW DRrvE 14-Lor PLAT Geru¡Rnl AssuMproNs AND LtMtlNG Coruolttotrls 10.The sketches, maps, plats and exhibits in this report are included to assist the reader in visualizing the property. The appraiser has made no survey of the property and assumed no responsibility in connection with such matters. 11 The information, estimates and opinions, which were obtained from sources outside of this office, are considered reliable. However, no liability for them can be assumed by the appraiser. 12. Possession of this report, or a copy thereof, does not carry with it the right of publication. Neither all, nor any part of the content of the report, or copy thereof (including conclusions as to property value, the identity of the appraisers, professional designations, reference to any professional appraisal organization or the firm with which the appraisers are connected), shall be disseminated to the public through advertising, public relations, news, sales, or other media without prior written consent and approval. 13 No claim is intended to be expressed for matters of expertise that would require specialized investigation or knowledge beyond that ordinarily employed by real estate appraisers. We claim no expertise in areas such as, but not limited to, legal, survey, structural, environmental, pest control, mechanical, etc. 14. This appraisal was prepared for the sole and exclusive use of the client for the function outlined herein. Any party who is not the client or intended user identified in the appraisal or engagement letter is not entitled to rely upon the contents of the appraisal without express written consent of Valbridge Property Advisors I Puget Sound and Client. The Client shall not include partners, affiliates, or relatives of the party addressed herein. The appraiser assumes no obligation, liability or accountability to any third party. 15 Distribution of this report is at the sole discretion of the client, but third-parties not listed as an intended user on the face of the appraisal or the engagement letter may not rely upon the contents of the appraisal. ln no event, shall client give a third-party a partial copy of the appraisal report. We will make no distribution of the report without the specific direction of the client. 16.This appraisal shall be used only for the function outlined herein, unless expressly authorized by Valbridge Property Advisors I Puget Sound. 17 This appraisal shall be considered in its entirety. No part thereof shall be used separately or out of context. 18.Unless othenvise noted in the body of this report, this appraisal assumes that the subject property does not fall within the areas where mandatory flood insurance is effective. Unless otherwise noted, we have not completed nor have we contracted to have completed an investigation to identify and/or quantify the presence of non-tidal wetland conditions on the subject property. Because the appraiser is not a surveyor, he or she makes no guarantees, express or implied, regarding this determination. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 58 Attachment 8 7.1.a Packet Pg. 262 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY ADVISORS Puget Sound OI-yvpIC VIEW DRIVE 14-LOT PLAT GENERAL ASSUMPTIONS AND LIMITING CONDITIONS 22 19 20 21 23 24. The flood maps are not site specific. We are not qualified to confirm the location of the subject property in relation to flood hazard areas based on the FEMA Flood lnsurance Rate Maps or other surveying techniques. lt is recommended that the client obtain a confirmation of the subject property's flood zone classification from a licensed surveyor. lf the appraisal is for mortgage loan purposes 1) we assume satisfactory completion of improvements if construction is not complete, 2) no consideration has been given for rent loss during rent-up unless noted in the body of this report, and 3) occupancy at levels consistent with our "lncome and Expense Projection" are anticipated. It is assumed that there are no hidden or unapparent conditions of the property, subsoil, or structures which would render it more or less valuable. No responsibility is assumed for such conditions or for engineering which may be required to discover them. Our inspection included an observation of the land and improvements thereon only. lt was not possible to observe conditions beneath the soil or hidden structural components within the improvements. We inspected the buildings involved, and reported damage (if any) by termites, dry rot, wet rot, or other infestations as a matter of information, and no guarantee of the amount or degree of damage (if any) is implied. Condition of heating, cooling, ventilation, electrical and plumbing equipment is considered to be commensurate with the condition of the balance of the improvements unless otheruvise stated. Should the client have concerns in these areas, it is the client's responsibility to order the appropriate inspections. The appraiser does not have the skill or expertise to make such inspections and assumes no responsibility for these items. This appraisal does not guarantee compliance with building code and life safety code requirements of the local jurisdiction. lt is assumed that all required licenses, consents, certificates of occupancy or other legislative or administrative authority from any local, state or national governmental or private entity or organization have been or can be obtained or renewed for any use on which the value conclusion contained in this report is based unless specifically stated to the contrary. When possible, we have relied upon building measurements provided by the client, owner, or associated agents of these parties. ln the absence of a detailed rent roll, reliable public records, or "as-built" plans provided to us, we have relied upon our own measurements of the subject improvements. We follow typical appraisal industry methods; however, we recognize that some factors may limit our ability to obtain accurate measurements including, but not limited to, property access on the day of inspection, basements, fenced/gated areas, grade elevations, greenery/shrubbery, uneven surfaces, multiple story structures, obtuse or acute wall angles, immobile obstructions, etc. Professional building area measurements of the quality, level of detail, or accuracy of professional measurement services are beyond the scope of this appraisal assignment. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx - Page 59 Attachment 8 7.1.a Packet Pg. 263 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbridge PROPERTY AOVISORS Puget Sound OlYvprc vrEW DRrvE 14-Lor PLAr Ge¡l¡nru Assuvprorus AND LtMtlNG Coruorrtorus 25 We have attempted to reconcile sources of data discovered or provided during the appraisal process, including assessment department data. Ultimately, the measurements that are deemed by us to be the most accurate and/or reliable are used within this report. While the measurements and any accompanying sketches are considered to be reasonably accurate and reliable, we cannot guarantee their accuracy. Should the client desire a greater level of mpaçrrrinn detai! thpv are rrropd tn retain the measurement services of a oualified nrofessional-'- a-*""-- (space planner, architect or building engineer). We reserve the right to use an alternative source of building size and amend the analysis, narrative and concluded values (at additional cost) should this alternative measurement source reflect or reveal substantial differences with the measurements used within the report. ln the absence of being provided with a detailed land survey, we have used assessment department data to ascertain the physical dimensions and acreage of the property. Should a survey prove this information to be inaccurate, we reserve the right to amend this appraisal (at additional cost) if substantial differences are discovered. lf only preliminary plans and specifications were available for use in the preparation of this appraisal, then this appraisal is subject to a review of the final plans and specifications when available (at additional cost) and we reserve the right to amend this appraisal if substantial differences are discovered. Unless otheruvise stated in this report, the value conclusion is predicated on the assumption that the property is free of contamination, environmental impairment or hazardous materials. Unless otherwise stated, the existence of hazardous material was not observed by the appraiser and the appraiser has no knowledge of the existence of such materials on or in the property. The appraiser, however, is not qualified to detect such substances. The presence of substances such as asbestos, urea-formaldehyde foam insulation, or other potentially hazardous materials may affect the value of the property. No responsibility is assumed for any such conditions, or for any expertise or engineering knowledge required for discovery. The client is urged to retain an expert in this field, if desired. The Americans with Disabilities Act ("ADA") became effective January 26,1992. We have not made a specific compliance survey of the property to determine if it is in conformity with the various requirements of the ADA. lt is-possible that a compliance survey of the property, together with an analysis of the requirements of the ADA, could reveal that the property is not in compliance with one or more of the requirements of the Act. lf so, this could have a negative effect on the value of the property. Since we have no direct evidence relating to this issue, we did not consider possible noncompliance with the requirements of ADA in developing an opinion of value. This appraisal applies to the land and building improvements only. The value of trade fixtures, furnishings, and other equipment, or subsurface rights (minerals, gas, and oil) were not considered in this appraisal unless specifically stated to the contrary. 26 27 28. 29. 30. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView,docx Page 60 Attachment 8 7.1.a Packet Pg. 264 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Valbrid ge ISORSPROPERTY ADV Puget Sound OLvvpIC VIEW DRIVE 14-LOT PLAT GENERAL ASSUM PTIONS AN D LIMITI NG COITIOITIOruS 32 31 33 34. 35 36. No changes in any federal, state or local laws, regulations or codes (including, without limitation, the lnternal Revenue Code) are anticipated, unless specifically stated to the contrary, Any income and expense estimates contained in the appraisal report are used only for the purpose of estimating value and do not constitute prediction of future operating results. Frrrthermore it is inerritable that some assumotions wi!! not materialize ancl that r,lnantie ipatedr!!Y¡e, ¡r events may occur that will likely affect actual performance. Any estimate of insurable value, if included within the scope of work and presented herein, is based upon figures developed consistent with industry practices. However, actual local and regional construction costs may vary significantly from our estimate and individual insurance policies and undenruriters have varied specifications, exclusions, and non-insurable items. As such, we strongly recommend that the Client obtain estimates from professionals experienced in establishing insurance coverage. This analysis should not be relied upon to determine insurance coverage and we make no warranties regarding the accuracy of this estimate. The data gathered in the course of this assignment (except data furnished by the Client) shall remain the property of the Appraiser. The appraiser will not violate the confidential nature of the appraiser-client relationship by improperly disclosing any confidential information furnished to the appraiser. Notwithstanding the foregoing, the Appraiser is authorized by the client to disclose all or any portion of the appraisal and related appraisal data to appropriate representatives of the Appraisal lnstitute if such disclosure is required to enable the appraiser to comply with the Bylaws and Regulations of such lnstitute now or hereafter in effect. You and Valbridge Property Advisors I Puget Sound both agree that any dispute over matters in excess of $5,000 will be submitted for resolution by arbitration. This includes fee disputes and any claim of malpractice. The arbitrator shall be mutually selected. lf Valbridge Property Advisors I Puget Sound and the client cannot agree on the arbitrator, the presiding head of the Local County Mediation & Arbitration panel shall select the arbitrator. Such arbitration shall be binding and final. ln agreeing to arbitration, we both acknowledge that, by agreeing to binding arbitration, each of us is giving up the right to have the dispute decided in a court of law before a judge or jury. ln the event that the client, or any other party, makes a claim against Valbridge Property Advisors I Puget Sound or any of its employees in connections with or in any way relating to this assignment, the maximum damages recoverable by such claimant shall be the amount actually received by Valbridge Property Advisors I Puget Sound for this assignment, and under no circumstances shall any claim for consequential damages be made. Valbridge Property Advisors I Puget Sound shall have no obligation, liability, or accountability to any third party. Any party who is not the "client" or intended user identified on the face of the appraisal or in the engagement letter is not entitled to rely upon the contents of the appraisal without the express written consent of Valbridge Property Advisors I Puget Sound. "Client" shall not include partners, affiliates, or relatives of the party named in the engagement letter. Client shall hold Valbridge Property Advisors I Puget Sound and its employees harmless in the event of any lawsuit brought by any third party, lender, partner, or part-owner in any form of ownership or any other party as a result of this assignment. The client also agrees that Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 61 Attachment 8 7.1.a Packet Pg. 265 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map WY*tnll'qgs ?7 38. Puget Sound Olvn¿prc vrEW DRrvE 14-Lor Pmr G EN ERAL Assu M proN s AN D Lt M ll NG Cot',1 olttotrts in case of lawsuit arising from or in any way involving these appraisal services, client will hold Valbridge Property Advisors I Puget Sound harmless from and against any liability, loss, cost, or expense incurred or suffered by Valbridge Property Advisors I Puget Sound in such action, regardless of its outcome. The Valhridnp Pronertrr Adrrisnr< office resnonsible for the nrenaration of this reoort is'-:r- ' --tr-'-'-'- l-_-l-- -- - independently owned and operated by Puget Sound. Neither Valbridge Property Advisors, lnc., nor any of its affiliates has been engaged to provide this report. Valbridge Property Advisors, lnc. does not provide valuation services, and has taken no part in the preparation of this report. lf any claim is filed against any of Valbridge Property Advisors, lnc., a Florida Corporation, its affiliates, officers or employees, or the firm providing this report, in connection with, or in any way arising out of, or relating to, this report, or the engagement of the firm providing this report, then (1) under no circumstances shall such claimant be entitled to consequential, special or other damages, except only for direct compensatory damages, and (2) the maximum amount of such compensatory damages recoverable by such claimant shall be the amount actually received by the firm engaged to provide this report. This report and any associated work files may be subject to evaluation by Valbridge Property Advisors, lnc., or its affiliates, for quality control purposes. Acceptance and/or use of this appraisal report constitutes acceptance of the foregoing general assumptions and limiting conditions. 39. 40. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 62 Attachment 8 7.1.a Packet Pg. 266 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map CERTIFICAT|ON - ROBERT J. MACAULAV MAI I certify that, to the best of my knowledge and belief: The statements of fact contained in this report are true and correct. The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. I have no present or prospective interest in the propertythat is the subject ofthis report and no personal interest with respect to the parties involved. Valbridge Property Advisors I Puget Sound appraised the property thirteen months earlier for the City of Lynnwood. The value conclusion was $50.00/SF, which reflected land value as well as anticipated demolition costs and entitlements as of the valuation date (September 24,20'l 7). The current $63.00/5F estimate reflects current market conditions, together with the fact that the building has been demolished and the owner received conditional approval from Community Development. I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. My engagement in this assignment was not contingent upon developing or reporting predetermined results. My compensation for completing this assignment is not contingent upon the development or reporling of a predetermined value or direction in value that favors the cause of the client, the amount of value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. My analyses, opinions and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. I have made a personal inspection of the exterior of the property that is the subject of this report. The reported analyses, opinions and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal lnstitute. The use of this report is subject to the requirements of the Appraisal lnstitute relating to review by its duly authorized representatives. As of the date of this report, I have completed the continuing education program for Designated Members of the Appraisal lnstitute. ,á,"/ z ø Robert J. Macaulay, MAI State Certification No. 27011 -11 0051 7 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 63 Attachment 8 7.1.a Packet Pg. 267 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map CERTIFICATION - PAUL C. BIRD, SENIOR ASSOCIATE I certify that, to the best of my knowledge and belief: The statements of fact contained in this report are true and correct. The reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. I have no present or prospective interest in the property that is the subject of this report and no personal interest with respect to the parties involved. Valbridge Property Advisors I Puget Sound appraised the property thirteen months earlier for the City of Lynnwood. The value conclusion was $50.00/SF, which reflected land value as well as anticipated demolition costs and entitlements as of the valuation date (September 24,2017). The current $63.00/5F estimate reflects current market conditions, together with the fact that the building has been demolished and the owner received conditional approval from Community Development. I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. My engagement in this assignment was not contingent upon developing or reporting predetermined results. My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of value opinion, the attainment of a stipulated result, orthe occurrence of a subsequent event directly related to the intended use of this appraisal. My analyses, opinions and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. I have made a personal inspection of the exterior of the propertythat is the subject of this report. The reported analyses, opinions and conclusions were developed, and this report has been prepared, in conformity with the requirements of the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal lnstitute. The use of this report is subject to the requirements of the Appraisal lnstitute relating to review by its duly authorized representatives. {/*" l'/i"N Paul C. Bird, Senior Associate WA State Certified - General Appraiser No. 1 100902 Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 64 Attachment 8 7.1.a Packet Pg. 268 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Ç Valbridge PROPERTY ADVISORS Puget Sound OLYMPTC Vr¡w DRrve 14-Lor PLAr Aoorruon ADDENDA Appraiser Qualifications Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 65 Attachment 8 7.1.a Packet Pg. 269 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OLYMPIC VIew DRIv¡ 14-LOT PLAT ADDENDA PRÕPËRTY ADVISORS Puget Sound Qun¡-rncAT¡oNs oF RoBERT J. MncnulAY, MAI Senior Managing Director Valbridge Property Advisorsl Puget Sound F¡lr rrafinnLVVVUItVt I ***Arts in Economics, Washington State University, 1983. Professional Education Approisal Courses: All appraisal courses required for MAI designation. Seminars and Continuing Education (abbreviated summory of coursework): . Environmental & Property Dangers . UASFLA Seminar (Yellow Book) o lntroduction to Valuation for Financial Reporting o Eminent Domain and Condemnation . Evaluating Commercial Construction ¡ The Road Less Traveled: Special Purpose Properties . The Appraiser as Expert Witness . Litigation Appraising: Specialized Topics and Applications . Appraiser Consulting: A Solutions Approach for Professionals . SubdivisionValuation Professional Affiliation Member, Appraisal lnstitute. Received MAI Designation in 1995. (Member No. 10,712) Approved Appraiser and Review Appraiser, Washington State Department of Transportation Member, lnternational Right-of-Way Association Past Board of Trustees - Washington Center for Real Estate Research Aooraisal Exoerience Principal with Macauloy 8t Assocrafes. Appraisal assignments include a wide variety of commercial, industrial and residential properties for financial institutions, governmental entities, law firms, corporations and private individuals. Examples include office buildings, retail shopping centers, multifamily residential complexes, industrial warehouses, restaurants, retail stores, mobile home parks, service stations, single family subdivisions and special purpose properties. Other valuation assignments cover rental valuations, partial interest studies (leasehold/leased fee estates), waterfront commercial and industrial properties for various port authorities, together with remote large acreage agricultural and forest land. Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 66 Attachment 8 7.1.a Packet Pg. 270 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ÇY*kli'qgs OLYMPIC VIew DnIv¡ 14-LOT PLAT Aoo¡t'-lo¡ Puget Sound ROBERT J. MACAULAY, MA¡ (cont.) One of Mr. Macaulay's specialties in which he has extensive knowledge and over 25 years of experience with is Local improvement district (LlD) special benefit and feasibility study analysis. Robert's (LlD) special benefit and feasibility study experience includes a variety of road :-----.---- ..!:l:t-- --l ^rL--:-J---a ^-^i^-L^ TL^ ú:--r- ^.,r^--:.,^ ^..^^-:^^-^.^,;+L ¡L^-^ tf IlPtuveilteil[, uUilty df tu uUtet ililtd5lruLtute pruJeL[5, ilrc ililil 5 eÃtsil>rvs sÃPsiltrÍLc vvrLil 1iltr5tr projects dates back to 1975. Right-of-way projects include easement analysis for the United States Navy and analysis of 70+ parcels for the City of Renton for acquisition and easement purposes. Numerous appraisals were also prepared for a large trunk water line easement extending under the Snohomish River to the Tulalip Tribes and City of Marysville for the City of Everett. Similar to right-of-way work, special benefit and economic feasibility studies have been completed for the cities of Marysville, Vancouver, Bellevue, Burien, Ferndale, Freeland, Kent, Lynnwood, Ocean Shores, and Yelm (2006 to 2015). Consultation work on a road improvement district (RlD) project for unincorporated Clallam County was performed in 2010. Other current or recently completed projects (2010-2014) include special benefit and feasibility studies for the cities of Bellevue, Edgewood, Freeland, Lynnwood and Tacoma. ln addition to over 30 other feasibility and special benefit studies completed. A wide variety of multi-parcel right-of-way acquisition appraisals have been completed, such as riverbank protection easements for the City of Tukwila, right-of-way acquisition for road widening for the City of Bellingham and utility line easements, road widening and other public improvement projects for the City of Everett. A large right-of-way project for the Montana Department of Highways near Kalispell, Montana was completed several years ago. Also, eminent domain appraisals have been completed for the Washington State Department of Transportation (WSDOT) and Burlington Northern Santa Fe Railroad in Wenatchee and Tacoma. Other special purpose assignments are 6,000 acres on the Tulalip lndian Reservation for the Tulalip Tribes, 80 acres on Burrows lsland in Skagit CounÇ, 900 acres in Skagit County for Skagit County Parks and Recreation Department, and the Eagle Harbor ferry maintenance site on Bainbridge lsland for WSDOT. Various reports on mineral rights have been completed, including an 8O-acre operating quarry in Bremerton, WA. Testified in various cases in King, Snohomish and Skagit counties, together with presentations at LID hearings on preliminary and final assessment rolls. Qualified as expert witness in the states of Washington and Montana. Valbridge Property Advisors I Puget Sound 1 B-0323 OlympicView.docx Page 67 Attachment 8 7.1.a Packet Pg. 271 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OLYMPTC Vrew Dnrvr 14-Lor Prer ADDENDA PROPERTY ADVISORS Puget Sound ROBERT J. MACAULAY, MAI (cont.) Other Experience Mr. Macaulay has been involved with MRSC dating back to the late 1990's and involves published (and updated) information on their website pertaining to local improvement district (LlD) special benefit analysis, methodology and proportionality issues tor a wtde range of LID pro.¡ects such as freeway interchange/arterial road improvements, utility (large sewer/water installation) infrastructure, slope stabilization, bridge improvements and other related publicly funded development. Numerous presentations have been made around the state for MRSC involving LID analysis examples completed for various cities and utility districts. Conferences have been made touching upon a wide variety of special benefit analysis issues relating to a wide variety of LID projects ranging from $500,000 to over 100 million in project cost. Reoresentative Client List Cities/Counties Cities of Aberdeen, Arlington, Bellevue, Bellingham, Blaine, Bothell, Burlington, Edgewood, Edmonds, Everett, Ferndale, lssaquah, Kent, Kirkland, Lacey, Lake Forest Park, Lake Stevens, Lynnwood, Marysville, Mount Vernon, Mukilteo, Oak Harbor, Ocean Shores, Pacific, Port Townsend, Redmond, Renton, Seattle, Shoreline, Stanwood, Sultan, Tacoma, Vancouver, Wenatchee and Washougal. Counties of Clark, Clallam, Douglas, lsland, Jefferson, King, Kitsap, Pierce, San Juan, Skagit, Snohomish, Thurston and Whatcom. Government Ports of Anacortes, Edmonds, Everett, Seattle and Skagit County. Edmonds, Everett, Lake Stevens, Lynnwood, Monroe, Mukilteo, Marysville and Snohomish School Districts. Washington State Parks, WSDOT (Approved Appraiser/Reviewer Lists), DNR, WA State Attorney General, U.S. Army Corps of Engineers, U.S. Navy, Everett Parks Foundation, Seattle DOT, University of Washington, Department of lnterior, Snohomish County PUD, Skagit County PUD, Montana Department of Highways, Financial lnstitutions Anchor Bank, Bank of Washington, Banner Bank, BECU, China Trust Bank, Coastal Community Bank, Columbia Bank, Commerce Bank, First Savings Bank Northwest, GBC lnternational Bank, Heritage Bank, Homestreet Bank, Key Bank, Mountain Pacific Bank, One Pacific Coast Bank, Opus Bank, Prime Pacific Bank, Peoples Bank, US Bancorp and Wells Fargo. Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 68 Attachment 8 7.1.a Packet Pg. 272 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Olv|prc Vrew DRrve 14-Lor PLAT Aoo¡trlon PROPERTY ADVISORS Puget Sound ROBERT J. MACAULAY, MAI (cont.) Corporations. Law Firms and Non Profits Weyerhaeuser Company, Puget Sound Energy, SCA Engineering, Entranco Engineering, The Trust for Public Land, OTAK, HDR, lnc., The Boeing Company, Coates Field Service, lnc., Perteet Engineering , Gray &. Osborne, lnc., Tetra Tech, Steven j. Fields, Brewe Layman, Weed, Graafstra & Benson, lnc., P.S., Anderson Hunter, Foster Pepper, Burgess, Fitzer, Leighton & Phillips, lnslee, Best & Dozier, Preston, Gates 8¿ Ellis. State Certification Number - General: 1 100517 Expiration: 10/10/19 (Revised 02/13/15) Valbridge Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 69 Attachment 8 7.1.a Packet Pg. 273 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map WY*Hlj'qgs OrvH¡prc VIEW DRrvE 14-Lor PLAT Aoo¡lt¡o¡ Puget Sound QununcATroNs or Pnul C. BlRo, Serulon AssoclRre Senior Associate Valbridge Property Advisors I Puget Sound Education Bachelor of Arts in Business and Accounting, University of Washington, 1984. Professional Education Seminars and Continuing Educotion (abbreviated summory of coursework) o Ad Valorem Taxation o Construction Details and Trends . Environmental lssues . Business and Partial lnterest Valuation . Land and Site Valuation . Appraisal of Self-Storage Facilities . The Appraiser as Expert Witness o Appraisal of Assisted Living Facilities . SubdivisionValuation Professional Affiliation Approved Appraiser and Review Appraiser, Washington State Department of Transportation Appraisal Experience Senior Associate with Mocoulay & Assocrotes. Appraisal assignments include a wide variety of commercial, industrial and residential properties for financial institutions, governmental entities, law firms, corporations and private individuals. Examples include office buildings, retail shopping centers, multifamily residential complexes, industrialwarehouses, restaurants, retail stores, mobile home parks, self-storage facilities, residential subdivisions and special purpose properties. Other valuation assignments cover rental valuations, partial interest studies, appraisals of leasehold and leased fee estates, waterfront commercial and industrial properties for various port authorities. Additional experience includes knowledge and over 20 years of experience with local improvement district (LlD) special benefit and feasibility study analysis, including a variety of road improvement, utility and other infrastructure projects. The firm's extensive experience with these projects dates back to 1975. Right-of-way experience includes partial and total acquisitions for road improvement projects and easements, the most notable being the acquisition of twenty properties across two city blocks for development of Xfinity Arena in Everett. Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 70 Attachment 8 7.1.a Packet Pg. 274 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map OLYMPIC VI¡w DRIVE 14-LOT PLAT ADDENDA PROPERTY ADVI Puget Sound PAUL C. BIRD (cont.) Similar to right-of-way work, special benefit and economic feasibility studies have been completed for the cities of Marysville, Lynnwood, Tacoma, Kent, Tukwila and Ocean Shores (2009 to 2015). Testified in various cases in Snohomish County Court, aiong with expert wiiness testimony at LiD hearings, arbitration, mediation and Board of Equalization hearings. Other Experience Prior to Macaulay & Associates, Ltd., Mr. Bird was an analyst and manager of the Commercial Real Estate Portfolio Management Department in the Special Credits Division at Washington Mutual Savings Bank, from 1987 to 1991. Representative Client List Cities/Counties Cities of Arlington, Bellevue, Bellingham, Bothell, Edmonds, Everett, lssaquah, Kent, Lake Stevens, Lynnwood, Marysville, Mukilteo, Ocean Shores, Pacific, Redmond, Snohomish, Sultan, Tacoma. Counties of Snohomish, lsland and King. Government Ports of Edmonds and Everett. Edmonds, Everett, Lake Stevens, Lynnwood and Marysville School Districts. U.S. Army Corps of Engineers, U.S. Navy. Financial I nstitutions Bank of Washington, Banner Bank, Boeing Employees Credit Union, China Trust Bank, Coastal Community Bank, Columbia Bank, Commerce Bank, First Savings Bank Northwest, GBC lnternational Bank Heritage Bank, HomeStreet Bank, Mountain Pacific Bank, One Pacific Coast Bank, Opus Bank, Prime Pacific Bank, Peoples Bank, and US Bancorp. Coroorations. Law Firms and Non Profits Gray &. Osborne, lnc., Steven J. Fields, Brewe Layman, Jelsing Tri, West 8¿ Andrus, Anderson Hunter, Skotdal Real Estate. State Certification Number - General: 1100902 Expiration: 12/09/2020 Valbrid qe sûRs Valbridge Property Advisors I Puget Sound 1 8-0323 OlympicView.docx Page 71 Attachment 8 7.1.a Packet Pg. 275 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map FILE NO.: PlN20190011 Applicant: Josan DECLARATION OF POSTING On the 10th day of April, 2019, the attached Notice of Application was posted at the subject property, Civic Hall, Library and Public Safety buildings. l, Kernen Lien, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this l.Oth day of April, 2019, at Edmonds, Washington. Signed {BFP747893.DOC; l\00006.900000\ }Attachment 9 7.1.a Packet Pg. 276 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map FILE NO.: PLN20190011 Applicant: Josan DECLARATION OF MAILING On the 10ú day of April, 2019, the attached Notice of Application was mailed by the City to property owners within 300 feet of the property that is the subject of the above-referenced application. I, Debbie Rothfus, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this 10th day of April, 2019, at Edmonds, Washington. Signed: {BFP747887.DOC; I \00006.900000\ }Attachment 9 7.1.a Packet Pg. 277 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map CITY OF EDMONDS NOTICE OF PUBLIC HEARING c, t s9 s PROJECT DESCRIPTION: The Planning Board will hold a public hearing on e proposed change to the City of Edmonds official street map in accordance with Chapter 20.65 Edmonds Community Development Code. The proposed change would eliminate the potential right-of-way identified on the official street map that would connect 80th Avenue West to Olympic View Drive beginning near the intersection of 184th Street SW and 80th Avenue West. The potential right-of-way intersects four parcels with the tax parcel numbers 0037080010L100, 00370800101200, 00370800101300, and 00370800100900. The Planning Board will forward a recommendation on the proposed official street map change to the City Council for a final decision. FILE NO.: P1N20190011 COMMENTS ON PROPOSAL DUE:April24,2019 As a legislative process, any person may comment on this application up to the time of the final decision by the City Council. lnformation on this proposal can be viewed or obtained by visiting the City's website at www.edmondswa.gov (please look either under public notices or under the appropriate public meeting agenda), or by contacting the City of Edmonds Development Services Department at tLt 5th Ave North, Edmonds, WA 98020 between the hours of 8:00 A.M. and 4:30 P.M. Monday, Tuesday, Thursday & Friday or 8:30 to Noon on Wednesday. Comments may be mailed, emailed, or made in person at the public hearing. PUBLIC HEARING INFORMATION:A public hearing will be held before the Planning Board on April24,2019 at7 p.m in the Council Chambers located at 250 - 5th Avenue North, Edmonds, WA 98020 CITY CONTACT:Kernen Lien, Environmental Programs Manager kernen.lien @edmondswa.gov 425-77L-O220 Attachment 9 7.1.a Packet Pg. 278 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map 8r Lt lt g AVIEW 5 5 -?.ù þ o ó 6() bJ -É, TJ do 3 ttJe, I 60 0-:z ìA\-) go 9O 60 e0 6 I AÐ IRA 3 T YçQ 7 tr1l,l j sIY I mi tosT. s.tt I X-'t5 Street Ma o uÉo> lrt, rop sd Pi{ g l¡16 U' t4 {¡t0 f3 I t4I r5 7 4 trAR K IR lq n Attachment 9 7.1.a Packet Pg. 279 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Attachment 10 7.1.a Packet Pg. 280 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map FIL E N O .: PL N 2019-0010 /ll A pplicant: Josan DECLARA TION OF M AILING On the 22nd day of October, 2020, the attached Notice of Public Hearing was mailed by the City of Edmonds to property owners within 300 feet of the property that is the subject of the above- referenced application. I, Kernen Lien, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this 22nd day of October, 2020, at Edm ds, Washington. l/. { BFP74 7887 DOC; I \00006.900000\ } Attachment 11 7.1.a Packet Pg. 281 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map FILE NO.: PLN2019-0010/11 Applicant: Josan DECLARATION OF POSTING On the 22nd day of October, 2020, the attached Notice of Public Hearing was posted at the subject property in accordance with Edmonds Community Development Code (ECDC) 20. 70.090, City Hall and the Public Safety Complex in accordance with ECC 1.03.020. The library was not posted as the public notice area is cordoned off due to COVID related restrictions. I, Kernen Lien, hereby declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct this 22 nd day of October, 2020, at Edmonds, Washington. /1 { B FP7 4 7893. DOC; I \00006. 900000\ } Attachment 11 7.1.a Packet Pg. 282 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map t ' Everett Daily Herald Affidavit of Publication State of Washington } County of Snohomish } ss D icy Sheppard bein g fir st duly sw orn , upon oath deposes and says: that he/she is the legal representative of the E verett D aily H era ld a daily new spaper. T he said new spaper is a legal new spaper by order of the superi or court in the coun ty in w hich it is published an d is now an d has been fo r m ore than six m onths prior to the date of the fir st publication of th e N otice herein aft er refe rr ed to, published in the E ngli sh langu age contin ually as a daily new spaper in Snohom ish C ounty , Washingt on an d is an d alw ays has been prin ted in whole or part in the E verett D aily H erald an d is of genera l circulation in said C ounty , and is a legal new spaper, in accordance w ith the C hapter 99 of the L aw s of 1921, as am ended by C hapter 213 , L aw s of 1941, an d appro ved as a legal new spaper by order of the Superi or C ourt of Snohom ish C oun ty , State of Washin gt on, by order dated Jun e 16, 1941, an d that the ann exed is a tru e copy of E DH 911 865 PL N 2019-00IO /l l as it w as published in th e regul ar an d entir e issue of said paper and not as a supplem ent fo rm thereof fo r a peri od of I issue(s), such publi cation comm encin g on I 0/23/2020 and ending on 10 /23/2020 and that said new spaper w as regu lar ly distri buted to its subscri bers dur in g all of said peri od. T he moun t $42,00, is S ub scribe d an d sw o rn rr; ~s d~d ay o f ~ s:=z1/~· W: shington. City of Edmonds. LEGAL ADS I 14101416 KERN EN LIEN Attachment 11 7.1.a Packet Pg. 283 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map ·, , \ Classified Proof PUBLIC HEARING NOTICE EDMONDS CITY COUNCIL On Tuesday November 17 2020 the Edmonds City Council will hold a pubUc hearing regarding the folloVllng Issue: CONSIDERATION FOR THE VACATION OF A PORTION OF 184th STREET SW BETWEEN BOTH AVENUE WEST AND OLYMPIC VIEW DRIVE. PEDESTRIAN ACCESS EASEMENTS MI\Y BE RETAINED. THE PUBUC HEARING WILL ALSO CONSIDER A REQUEST FOR AN OFFICIAL STREET MAP AMENDMENT TO ELIMINATE A PLANNED RIGHT-OF-WAY BETWEEN BOTH AVENUE WEST AND OLYMPIC VIEW DRIVE. PUBLIC UTILITY EASEMENTS WILL BE RETAINED FOR EXISTING UTILITIES. The C!ly Councll meeting Will begin at 7:00 p.m. vta the Zoom P latfonn . C itizens m ay con_nect w ith a computer or sm art phone at: littps://zoom.us/s/4257752525 or join the meeting by phone at: BBB 475 4499 (Toll Free), Meeting ID 425 775 2525. Written comments are welcomed prior to the public hearing, publiccom m ent@ edm ondsw a .gov. If th e Item is continued to another date because It is not com pleted, or furt her-Inform ation is needed, the date of the continuation will be announced only at the meeting. Additi9nal information may be obtained at Development Services. Telephone: (425) 771-0220. Scott M. Passey, MMC Edmonds City Clerk Parking and m eeting room s are accessible for persons w ith disabllllles. Contact the City Cieri< at (425) 775-2525 with 24 hours advance notice rcr special accommodations. Posted/Mailed: October 23, 2020 Published: October 23, 20'20. EDH911B65 Proofed by Sheppard, Dicy, 10/23/2020 09:53:09 am Page: 2 Attachment 11 7.1.a Packet Pg. 284 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 775-2525 with 24 hours advance notice for special accommodations. PUBLIC HEARING NOTICE EDMONDS CITY COUNCIL On Tuesday, November 17, 2020 the Edmonds City Council will hold a public hearing regarding the following issue: CONSIDERATION FOR THE VACATION OF A PORTION OF 184th STREET SW BETWEEN 80TH AVENUE WEST AND OLYMPIC VIEW DRIVE. PEDESTRIAN ACCESS EASEMENTS MAY BE RETAINED. THE PUBLIC HEARING WILL ALSO CONSIDER A REQUEST FOR AN OFFICIAL STREET MAP AMENDMENT TO ELIMINATE A PLANNED RIGHT-OF-WAY BETWEEN 80TH AVENUE WEST AND OLYMPIC VIEW DRIVE. PUBLIC UTILITY EASEMENTS WILL BE RETAINED FOR EXISTING UTILITIES. The City Council meeting will begin at 7:00 p.m. via the Zoom Platform. Citizens may connect with a computer or smart phone at: https://zoom.us/s/4257752525 or join the meeting by phone at: 888 475 4499 (Toll Free), Meeting ID 425 775 2525. Written comments are welcomed prior to the public hearing, publiccomment@edmondswa.gov. If the item is continued to another date because it is not completed, or further information is needed, the date of the continuation will be announced only at the meeting. Additional information may be obtained at Development Services, Telephone: (425) 771-0220. ____________________________ Scott M. Passey, MMC Edmonds City Clerk Published: October 23, 2020 Posted/Mailed: October 23, 2020 THIS NOTICE MAY BE REMOVED AFTER NOVEMBER 17, 2020 WARNING! THE REMOVAL, MUTILATION, DESTRUCTION, OR CONCEALMENT OF THIS NOTICE BEFORE THE DATE OF THE MEETING IS A MISDEMEANOR PUNISHABLE BY FINE AND IMPRISONMENT. Attachment 11 7.1.a Packet Pg. 285 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Attachment 127.1.aPacket Pg. 286Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Transportation 280 Figure 3-13. Recommended Walkway Projects Attachment 13 7.1.a Packet Pg. 287 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map APPROVED Planning Board Minutes April 24, 2019 Page 3 Director Hope concluded that the application will be posted on the City’s website soon, and a postcard will be sent out this week to every residential address in the City to announce the process, direct citizens to where information is available, and advise on how they can submit an application to serve on the Commission. The City’s website will provide detailed information, including the resolution that was adopted by the City Council and a frequently asked question (FAQ) sheet. A press release will be released, as well as other types of announcements, to get the word out about this opportunity. The website will be updated as the project evolves. The hope is to have the Commissioners seated sometime in June, and the first meeting will be called by the Council Pr esident. At their first meeting, the Commission will choose the date for their regular meetings. The idea is to have monthly meetings, plus quarterly public outreach. The goal is for the Commission to come up with a set of housing policy options and/or recommendations by December 31, 2020. Board Member Crank asked if the application will be available before or after the Council adopts its amendment to the resolution. Director Hope said it will probably be available before, but an explanation about th e potential change will be provided, as well. Board Member Crank said she has heard questions and concerns about whether or not the Commission membership will be heavy on owners versus renters. She pointed out that there are some long-term (15 years +) renters in Edmonds who are concerned that they won’t be seen as valuable as a 10-year owner. Her response to these people was that she is confident in the City Council’s ability to be fair when choosing members. She suggested that the FAQs address the equal and fairness of how the Commissioners will be chosen, especially when the application will include the “renter/owner” question. Director Hope agreed that should be clarified. She explained that the renter/owner question is not meant to discourage applicants but to make sure there is a reasonable equity balance. At least 30% of the City’s population are renters, and about 70% have ownership. The hope is that there will be at least some representation from renters, even though there will likely be more representation from owners. Board Member Rubenkonig asked if there will be an age requirement for applicants, and Director Hope answered no. Theoretically a young person could apply to serve on the Commission. Board Member Rubenkonig asked if there will be a designated position for a youth representative. Director Hope answered no, but emphasized that one of the representatives from a district could be a youth. There are no restrictions, except none of the youth representatives currently serving on a City commission or board will be eligible. She also emphasized that the Commission meetings will be open to the public, and there will be other public outreach opportunities, as well. Board Member Rubenkonig said she hopes the City Council will wisely see that the housing issue is also a matter of entry into the housing market, which applies to all ages of residents and all types of housing. She recalled that, at one time, there were more apartments in Edmonds, but many have been turned into condominiums. In addition, condominium projects were not being constructed for a period of time because of certain state laws that were previously in place. Edmonds does not have a variety of housing, and that may be why so many people are still living in apartments. Board Member Rubenkonig asked if pertinent information collected by the Citizens Housing Commission could be forwarded to staff for dispersal to the Planning Board when appropriate. Director Hope advised that staff will provide assistance to the Commission, and the plan is to also have a separate meeting facilitator. There is also some general interest in hiring a community engagement specialist. The meeting facilitator will make sure the meetings run smoothly and that discussions stay on topic, and the community engagement specialist will do all of the cool stuff to get the word out to the public via surveys, graphic information, etc. The intent is to reach out to a broad segment of the population. PUBLIC HEARING: OFFICIAL STREET MAP AMENDMENT TO ELIMINATE A PLANNED RIGHT-OF-WAY (ROW) NORTH OF 184TH AVENUE SW BETWEEN 80TH AVENUE W AND OLYMPIC VIEW DRIVE (FILE NO. PLN20190011) Ms. McConnell explained that the proposal before the Board is an amendment to the Official Street Map, which is a Type V decision. The Planning Board will conduct a public hearing and provide a recommendation to the City Council. She advised that, in order to recommend approval of the amendment, the Board must find that it meets the review criteria found in Edmonds Community Development Code (ECDC) 20.65.010. Attachment 14 7.1.a Packet Pg. 288 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map APPROVED Planning Board Minutes April 24, 2019 Page 4 Ms. McConnell explained that the Official Street Map was adopted in 1980, but it is still referenced in the Development Code and used by the City. She provided a map of the subject area, pointing out that the dashed line indicates the planned ROWs, and the existing and desired ROW widths are labeled. She emphasized that the ROW does not currently exist, but it is shown on the map to indicate that it would be dedicated as such at some point in time when a development comes forward. She used a vicinity map to identify the location of the current planned ROW that is the subject of the hearing. She explained th at the ROW and the developed travel lanes would go north on 80th Avenue W and head east down to Olympic View Drive. Ms. McConnell advised that the applicant is requesting that the planned ROW line to be eliminated. The City has completed its review of the proposal and determined that the dedication of ROW is not desired in that location. She provided an illustration of the applicant’s potential lot configuration, but emphasized that no development proposal has been submitted to the City. She provided a graphic to illustrate the existing utilities (sewer, stormwater, water) in proximity to the planned ROW line. While the City recognizes that the development would be better served if the planned ROW was not dedicated as public ROW and it is not needed from a public infrastructure standpoint as a connection between 80th Avenue W and Olympic View Drive, easements must still be maintained for the existing City utilities. Board Member Lovell asked if the current utility easements are in place in perpetuity. Ms. McConnell explained that easemen ts are intended to allow the City proper access to utility infrastructure, but they do not require a road, and access may be difficult in some situations due to vegetation, etc. Not all of the City’s utility infrastructure falls within travel lanes, and many are on private property and accessed via easements. Board Member Lovell observed that the area is slated for single- family residential development (RS-12), which means that some lots will have forever easements that are recorded on the property titles. He asked if the City will ensure that any homes developed on the site are located to preserve the utility infrastructure and maintain access. Ms. McConnell said the City would not allow a building structure to be constructed over an easement, and the easement area would need to be preserved. Board Member Lovell asked if the City would allow a developer to relocate a utility to accommodate a different lot configuration. Ms. McConnell agreed that is possible. She said that, in some respects, relocating the utilities could be a benefit to the City by providing better access to the infrastructure or by realigning an easement so it no longer meanders through private properties. She noted that a 24-inch water transmission line runs through the property. In discussions at the staff level, as well as with the developer, it has been determined that it would not be desirable to relocate this transmission line. The current thought is that it would stay in its existing location, but stormwater and sewer utilities could be relocated. That would be something staff would review during the Development Permit review process. Board Member Lovell summarized that the Board is being asked to remove the concept that the route would be used for a road in the future. Oth erwise, everything else, including the utility easements, would remain the same unless the developer presents another proposal for utilities during the Development Permit process. Ms. McConnell pointed out that the City owns the property to the south of the subject parcels, and there are some utilities located on the City-owned property. Board Member Rubenkonig said she would like the maps to line up more easily. The City’s Official Street Map shows the addresses and lot numbers, but this information was not included on the maps provided in the Staff’s presentation. She likes to be able to line the maps up with each other. She asked that the addresses and lot numbers be listed on all of the maps that are used going forward. She also suggested it would be helpful for the images to line up with each other so that the planned ROW line is clearly identifiable on each one. Board Member Monroe pointed out that the map provided on Page 29 of the Staff Report provides addresses. Board Member Monroe asked if the City would compensate the property owner for the purchase of the easements. Ms. McConnell answered no. Board Member Monroe asked if the easements would be sized to allow for future replacement of utilities. Ms. McConnell said City staff has concluded that easements are needed, but they have not yet determined the exact width. Staff is proposing a condition that would require that the easements be retained. Information showing the exact easement widths will be available when the proposal moves forward to the City Council. Again, Ms. McConnell referred the Board to the criteria found in Edmonds Community Development Code (ECDC) 20.65.010 and reviewed how the current proposal would meet each one: • Complies with the purposes of the Comprehensive Plan. As stated on Page 1 of the Comprehensive Plan, its purposes include: anticipating and influencing the orderly and coordinated development of land and building use of the city and Attachment 14 7.1.a Packet Pg. 289 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map APPROVED Planning Board Minutes April 24, 2019 Page 5 its environs and facilitating adequate provisions for public services such as transportation, police and fire protection, water supply, sewage treatment and parks. The area is designated as Single-Family Resource, and that would not change with the Official Street Map amendment and is consistent with future development that may come through. Based on staff review, it has been determined that there is adequate ROW in connection to Olympic View Drive going east on 80th Avenue W. The recommended condition for utilities, as stated in the Staff Report, would also be consistent with the Comprehensive Plan. • Complies with the purposes of the Comprehensive Street Plan. This plan is referenced in ECDC 15.40 (Transportation Element). This section calls out specific policies such as locating and designing transportation facilities with respect to the community’s residential character, natural features and quality of life, as well as designing local residential streets to prevent or discourage use as shortcuts for vehicle through traffic. Staff believes the elimination of the planned ROW line would be consistent with the Comprehensive Street Plan (Transportation Element). If it is not eliminated, the dedication of ROW would be required with future development. The amendment will eliminate this undesirable ROW and potential for cut-through traffic. • Complies with the purposes of the Official Street Map. The purposes of the Official Street Map, as stated in ECDC 18.50 are to implement the Comprehensive Street Plan and regulate the construction of improvements in accordance with the Comprehensive Street Plan. Staff does not believe a public street is needed in this location. This decision was vetted through the Public Works Operation and Maintenance Group and the South County Fire District, and all are in concurrence that it is not a needed street connection. Ms. McConnell said the Comprehensive Plan does take pedestrian connections into consideration, and this has been discussed and will be reviewed with potential future development. The City will require dedication of easements as needed to ensure there are proper pedestrian connections. Ms. McConnell concluded that staff finds the proposal to be consistent with the Comprehensive Plan, the Comprehensive Street Plan and the Official Street Map. She recommended approval with the following conditions: 1. Public water, sewer and storm utility easements shall be granted to the City of Edmonds. 2. Approval of the Street Map Amendment does not guarantee or infer approval of the subdivision being plan ned for the subject property as shown in Attachment 5 of the Staff Report. Brian Lindsay, BRL Services, was present to represent the applicant. The applicant, Manjinder Josan, was also present. Mr. Lindsay advised that the applicant has no intention of changing the water main or sewer infrastructure, but they may change the stormwater easement to make it more uniform but still maintain all of the same drainage features. None of the utility infrastructure on the City’s property will be changed. The applicant will dedicate 5 feet along 80th Avenue W, which puts the stormwater line within the ROW. The stormwater line above Address 18314 may be relocated to make it more perpendicular so the property can be better utilized. Board Member Crank asked if the applicant’s plan to change the stormwater line would still be in line with staff’s recommendation. Ms. McConnell answered yes. She explained that these items would be reviewed and considered with a future development proposal. At this time, the Board is considering just the Official Street Map amendment, with the utilities in their existing locations. Board Member Lovell referred to the steep grade change east of Lot 7 down to Olympic View Drive, which will make it difficult for a street to be constructed. Ms. McConnell said a potential pedestrian connection, and not a street, is shown in this location. The street access would be from 80th Avenue W to the west side of the development. She explained that the proposal for future development shows no vehicular connection to Olympic View Drive. Any connection to Olympic View Drive would be for pedestrians only. There is currently a home at the north end of the property that has a driveway connecting to Olympic View Drive, but there are other portions of the property where it is too steep for a road to go through. Mr. Lindsay advised that an actual American’s with Disabilities Act (ADA) pathway will be included as part of the proposed project. Attachment 14 7.1.a Packet Pg. 290 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map APPROVED Planning Board Minutes April 24, 2019 Page 6 Board Member Monroe asked if the Fire Marshall and Traffic Engineer considered the traffic use and the need for the connection in light of the upcoming development, and Ms. McConnell answered affirmatively. Board Member Monroe recalled that the Board previously discussed the subject property. Mr. Lien said the property used to be subject to a contract rezone (RS-8), which required it to be developed via a Planned Residential Development (PRD). It has since been rezoned to RS-12 consistent with the Comprehensive Plan designation, and the PRD requirement was removed. Board Member Rubenkonig asked when the individual lots were created. Mr. Lien clarified that the lots have not been created yet. Board Member Rubenkonig suggested that providing the lot numbers is somewhat confusing. The Board is only to be looking at whether or not a ROW can be vacated. Mr. Lien said the reason behind some of the confusion is the processes that are involved in the project. Normally, multiple applications are consolidated into a single review. The proposed Official Street Map amendment has an associated application to vacate a portion of the ROW for pedestrian access from 184th Street W down to Olympic View Drive. Both of these actions are Type V Legislative processes, but the subdivision is a Type III quasi-judicial process. The City cannot consolidate legislative and quasi-judicial processes, and the intent is to deal with the legislative processes first to address the street map amendment and the street vacation request. The Planning Board is only responsible for r eviewing and making a recommendation relative to the Official Street Map amendment, but the two proposals will be linked together when presented to the City Council for a public hearing at the same time. Following the Council’s decision, the applicant will likely make an application for the subdivision. Staff’s recommended Condition 2 is intended to make it clear that approval of the Official Street Map amendment does not guarantee or infer approval of the subdivision. The only thing under consideration at this time is the Official Street Map amendment. Board Member Rubenkonig observed that it is not the Board’s purpose to make the project developable, and Mr. Lien concurred. Ken Reidy, Edmonds, said that at the City Council’s April 23rd meeting, he presented 11 questions relative to the proposed amendment. In general, he said he is very confused about what is taking place. He asked what a planned ROW is, given that a search of the City’s code yields no results. He asked how a planned ROW ended up on the City’s Official Street Map. If it was added as part of a previous subdivision or PRD approval, he questioned why it was not removed when the subdivision or PRD approval expired. He asked how something that is not yet dedicated ends up on the City’s Official Street Map. In his research, he found several discussions about a concept called “paper street,” but in every situation, the “paper streets” wer e actually dedicated ROWs. Because the planned ROW has not been dedicated, it should be removed from the City’s Official Street Map. He said he is curious to know the difference between an Official Street Map amendment and a street vacation. He found an example from 1997 where a platted street (4th Avenue south of Walnut Street down to Howell Street) was not dedicated. Instead it was handled through an Official Street Map amendment process, which at the time was a closed record review and not a Type V decision. He said he knows when the ordinance was passed to change it into a Type V decision, but he questioned what changed at the State level to warrant the change. He said he was involved with a street vacation that involved dotted lines, but he was advised to pursue a street vacation rather than an Official Street Map amendment. A street vacation is subject to compensation and other issues. If an Official Street Map amendment is available as an option, many property owners with unopened ROWs would be better off using this approach as opposed to a street vacation. He said he hopes that some clarity will come forth with this issue because it is very confusing to him. The public portion of the hearing was closed. Board Member Monroe commented that Mr. Reidy’s point is well taken that perhaps the Official Street Map amendment process is not well known and/or available, but the current proposal is straightforward. If the City is not planning to use the ROW, there is no need to hold onto it. He is satisfied that staff did a good job discussing the proposal and soliciting feedback from the Fire Marshal and Traffic Engineer. BOARD MEMBER MONROE MOVED THAT THE BOARD FIND THE PROPOSAL IS CONSISTENT WITH THE COMPREHENSIVE PLAN, COMPREHENSIVE STREET PLAN AND OFFICIAL STREET MAP POLICIES AND RECOMMEND APPROVAL WITH THE FOLLOWING CONDITIONS: 1. PUBLIC WATER, SEWER AND STORM UTILITY EASEMENTS SHALL BE GRANTED TO THE CITY OF EDMONDS. Attachment 14 7.1.a Packet Pg. 291 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map APPROVED Planning Board Minutes April 24, 2019 Page 7 2. APPROVAL OF THE STREET MAP AMENDMENT DOES NOT GUARANTEE OR INFER APPROVAL OF THE SUBDIVISION BEING PLANNED FOR THE SUBJECT PROPERTY AS SHOWN IN ATTACHMENT 5. BOARD MEMBER CRANK SECONDED THE MOTION, WHICH CARRIED UNANIMOUSLY. INTRODUCTION TO NONCONFORMING BUILDING CODE AMENDMENTS (ECDC 17.40.020) Director Hope said these potential amendments are related to nonconforming multifamily buildings and not a sweeping review of the nonconformance code at this time. She explained that the issue was brought to the City’s attention when a long -term resident of Edmonds experienced problems selling her unit when banks refused to lend to a prospective buyer because the property is nonconforming and cannot be rebuilt to its current density if a major disaster were to occur. Mr. Lien said the Edmonds Community Development Code (ECDC) 17.40.020.A defines a nonconforming building as “one which once met bulk zoning standards and the site development standards applicable to its construction, but which no longer conforms to such standards due to the enactment or amendment of the zoning ordinance of the City of Edmonds or the application of such ordinance in the case of a structure annexed to the City.” He also reviewed ECDC 17.40.020.F, which is the section that caused the funding problem referenced earlier by Director Hope. Based on this provision, “if a nonconforming building or structure is destroyed or is damaged in an amount equal to 75 percent or more of its replacement cost at the time of destruction, said building shall not be reconstructed except in full conformance with the provisions of the Edmonds Community Development Code.” This means that the reconstructed building must meet all of the current code standards for height, setbacks, density, etc. Mr. Lien said the issue arose when a bank appraiser called the City to ask if the building could be reconstructed. Staff referred to ECDC 17.40.020.F, which caused the condo sale to be put temporarily on hold. Since the problem was first brought forward, staff has identified 23 additional sites where the provision could be a problem, but it is not an exhaustive list. The sites identified so far have all been condominium buildings, but the provision would also apply to apartment buildings, and the owners may not be aware of the situation. The 24 sites represent 633 units that may be impacted due to financing issues. Mr. Lien reviewed how the Zoning Code has changed over the years: • 1956 – 1964. The City’s first zoning ordinance was enacted in 1956, and it was in place until 1964. There was no specific multifamily zone, and some of the existing buildings along 5th Avenue were built during that time period when the property was zoned C-1, which was a mixed-use zone that had no density requirement or limitation. For example, one of the buildings has 20 units where the current zoning would only allow 10. • 1964 – 1970. The City adopted its first multifamily zones, which were Multiple Residential, Low Density (RML) and Multiple Residential, High Density (RMH). The density in both of these zones was calculated differently than the City’s current method. • 1970 – 1978. The method for calculating density was changed a bit, with an additional option for a density bonus. • 1978 – 1980. The option for a density bonus was eliminated for the RML and RMH zones. • 1980 – Today. In 1980, the Edmonds Community Development Code (ECDC) was established along with most of the zones that are currently in place. There are three multifamily zones today: RM-1.5 (one dwelling unit per 1,500 square feet of lot area), RM-2.4 (one dwelling unit per 2,400 square feet of lot area), and RM-3.0 (one dwelling unit per 3,000 square feet of lot area). Mr. Lien said that only one of the 24 properties that have been identified so far is nonconforming with regards to being annexed into the City. The remaining 23 were constructed under the older RM zones. Attachment 14 7.1.a Packet Pg. 292 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map 1 CITY OF EDMONDS, WASHINGTON ORDINANCE NO. 4200 AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING AN EMERGENCY MORATORIUM ON THE ACCEPTANCE OF ANY SUBDIVISION APPLICATION FOR ANY PROPERTY THAT CONTAINS MORE THAN EIGHT SIGNIFICANT TREES PER 10,000 SQUARE FEET OF LOT AREA TO BE IN EFFECT UNTIL THE CITY OF EDMONDS ADOPTS UPDATED TREE REGULATIONS ADDRESSING THE CLEARING OF SUCH PROPERTIES FOR DEVELOPMENT, SETTING FOUR MONTHS AS THE EFFECTIVE PERIOD OF THE MORATORIUM, AND DECLARING AN EMERGENCY. WHEREAS, ECDC 18.45.040.Q defines “tree” as “any living woody plant characterized by one main stem or trunk and many branches and having a caliper of six inches or greater, or a multi-stemmed trunk system with a definitely formed crown;” and WHEREAS, ECDC 18.45.040.A defines “caliper” as “the diameter of any tree trunk as measured at a height of four feet above the ground on the upslope side of the tree;” and WHEREAS, the city’s tree regulations are in the process of being updated; and WHEREAS, there is concern that the existing tree regulations do not adequately protect existing trees that are not in critical areas from being cleared during subdivision development; and WHEREAS, Section 36.70A.390 of the Revised Code of Washington authorizes the City Council to adopt an immediate moratorium for a period of up to six months without holding a public hearing on the proposal provided that a public hearing is held within at least sixty days of its adoption; and WHEREAS, the City Council desires to impose a four-month moratorium on the acceptance of any subdivision application for any property that contains more than eight trees per 10,000 square feet of lot area; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS DOES ORDAIN AS FOLLOWS: Section 1. Purpose. The purpose of this moratorium is to allow the City adequate time to complete review of and adopt updated tree regulations and to preserve existing significant trees during that review period. The City’s goal is to ultimately draft and adopt tree regulations that better protect existing significant trees from being cleared by subdivision Attachment 15 7.1.a Packet Pg. 293 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map 2 development. For the purposes of this ordinance, the phrase “significant tree” shall be defined as “any living woody plant characterized by one main stem or trunk and many branches and having a caliper of eight inches or greater, or a multi-stemmed trunk system with a definitely formed crown.” Section 2. Moratorium Imposed. The City Council hereby imposes a four-month moratorium on the acceptance of any subdivision application for any property that contains eight or more significant trees per 10,000 square feet of lot area, PROVIDED THAT trees that are either dead or determined by a certified arborist to be hazardous shall not be included in the significant tree count. More precisely, the applicability of the moratorium to a particular property shall be determined through the following formula where x must be greater than or equal to .0008 for the moratorium to apply: Number of significant trees on parent parcel x = ----------------------------------------------------- Parcel size in square feet For example, an 18,000 square foot lot with fourteen significant trees on it would not be subject to the moratorium because X would equal .00077, which is less than .0008. In contrast, an 18,000 square foot lot with fifteen significant trees on it would be subject to the moratorium because X would equal .00083, which is greater than .0008. Section 3. Duration of Moratorium. The moratorium imposed by this Ordinance shall commence on the date of the adoption of this Ordinance. As long as the City holds a public hearing on the moratorium and adopts findings and conclusions in support of the moratorium (as Attachment 15 7.1.a Packet Pg. 294 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map 3 contemplated by Section 4 herein), the moratorium shall not terminate until four (4) months after the date of adoption, unless it is repealed sooner. The Council shall make the decision to terminate the moratorium by ordinance, and termination shall not otherwise be presumed to have occurred. Section 4. Public Hearing on Moratorium. Pursuant to RCW 36.70A.390 and RCW 35A.63.220, the City Council shall hold a public hearing on a moratorium within sixty (60) days of its adoption. In this case, the hearing shall be held on December 1, 2020 unless the City Council, by subsequently adopted resolution, provides for a different hearing date. No later than the next regular Council meeting immediately following the hearing, the City Council shall adopt findings of fact on the subject of this moratorium and either justify its continued imposition or cancel the moratorium. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be unconstitutional or unlawful by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 6. Declaration of Emergency. The City Council hereby declares that an emergency exists necessitating that this Ordinance take effect immediately upon passage by a majority vote plus one of the whole membership of the Council, and that the same is not subject to a referendum (RCW 35A.12.130). Without an immediate moratorium on the City’s acceptance of subdivision applications, such applications could become vested, leading to the possible removal of existing trees. Therefore, the moratorium must be imposed as an emergency measure to protect the public health, safety and welfare, and to prevent the submission of Attachment 15 7.1.a Packet Pg. 295 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Attachment 15 7.1.a Packet Pg. 296 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Attachment 15 7.1.a Packet Pg. 297 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map From:Ken Reidy To:Lien, Kernen; Cunningham, Diane Cc:Hope, Shane; Earling, Dave; Teitzel, Dave; Buckshnis, Diane; Monillas, Adrienne; Nelson, Michael; Mesaros, Thomas; Tibbott, Neil Subject:Public comment submittal – File No. PLN20190011 Date:Tuesday, April 23, 2019 9:03:00 PM Public comment submittal related to Official Street Map Amendment – File No.PLN20190011 Please provide to Planning Board Members. Please confirm when you have done so. Questions: 1. What is a “planned right-of-way”? A search of the City Code for "planned right-of-way"yields no results. 2. How does a "planned right-of-way" end up on the City’s Official Street Map? 3. When was this "planned right-of-way" added to the City’s Official Street Map? 4. The 4/24/2019 Planning Board Packet Page 23 states that “With future development of theunderlying property, the Official Street Map would require dedication of the 60-ft right-of-way as a public street”. I don’t follow that. Is there an actual Code Section that requiresthis? If so, please provide the Code section that requires dedication of the 60-ft right-of-wayas a public street. 5. How does something not yet dedicated end up on the City’s Official Street Map? Doesa street have to be dedicated and accepted? 6. As it appears that there has not been a dedication, how did City Water, sewer and stormutilities get located partially within the 60-ft planned right-of-way? 7. Did the placement of City Water, sewer and storm utilities within the “planned right-of-way” open the right-of-way or is a right-of-way only opened when it is improved so that it canbe used for ingress/egress? 8. Was this "planned right-of-way" bonded for? If so, should the bond have been used to payfor the construction of the street? 9. Why does this process not involve a closed record meeting, like it did in the discussionbelow? Were the State's related regulations reformed after the Closed Record Hearingdiscussed below concluded in 1997? 10. What is the difference between a “planned right-of-way” and an unopened right-of-way? 11. If something is on the Official Street Map - why is this not being treated as a streetvacation? I’ve searched for another example of an Official Street Map Amendment. I found File No. St-97-141. In this case, however, it looks like it was used for a platted, dedicated street. I donot know why this was done in 1997 as opposed to a street vacation. Following are relatedmeeting minutes: 6. CLOSED RECORD MEETING ON THE APPLICATION BY AMY MONTGOMERY ASAGENT FOR BILL & MONTY MONTGOMERY FOR AN AMENDMENT TO THECITY'S OFFICIAL STREET MAP TO REMOVE THE PROPOSED 60 -FOOT WIDE 4THAVENUE SOUTH RIGHT- OF -WAY ALIGNMENT BETWEEN HOWELL WAY AND Attachment 16 7.1.a Packet Pg. 298 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map THE SOUTH TERMINUS OF THE EXISTING 4TH AVENUE SOUTH RIGHT -OF -WAY,SOUTH OF WALNUT STREET (Applicant: Bill Montgomery / File No, St -97 -141) Councilmember Earling said one of the agents in his office was working with the propertyowner on this issue; therefore, he would step down and not participate in the decision. Mayor Fahey asked if any Councilmembers had any ex parte communication to disclose.There were no disclosures. Mayor Fahey asked if any member of the audience wished tochallenge the participation of any Councilmember. There were no challenges. City Attorney Scott Snyder explained that as a result of regulatory reform, this hearing washeld as a closed record meeting. Only individuals who provided testimony to the HearingExaminer and are now parties of record have the ability to speak at the closed record hearing.However, no new information could be presented and remarks must be directed towardinformation contained in the record developed by the Hearing Examiner. Mayor Fahey described the process and time lines of each party. Planning Manager Rob Chave displayed a vicinity map and identified the right -of -way. Heexplained the proposal was an amendment to the Official Street Map. The Hearing Examiner,who held a public hearing, recommended approval. Staff also recommends approval. Larry Naughton, 729 Laurel Street, real estate agent for Bill Montgomery, said they supportthe amendment to remove the future right -of -way for the following reasons, 1) theMontgomery's property, at the end of 4th Avenue, is on the right -of -way and representsapproximately 2,300 square feet and is part of the package for a condominium to beconstructed on the site, and 2) if the right -of -way were developed, approximately 42 parkingspaces and six businesses would be eliminated. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VANHOLLEBEKE, FOR THE PASSAGE OF FILE NO. ST -97 -141. MOTION CARRIED (Councilmember Earling did not participate in the vote.) Attachment 16 7.1.a Packet Pg. 299 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map Lien, Kernen From: Sent: To: Subject: Eric Goodman <ejosephgoodman@gmail.co m> Wednesday, April 24, 2019 7:40 PM Lien, Kernen Change to city street map Kernen, I saw the sign for the ROW vacation/ change to city street map by 80th Ave. It seems like it popped up just a couple weeks ago, so I thought there would be more time to respond. At a cub scout meeting w my son now, and saw it's coming up tonight. I'm not at council where this will be discussed and can't make it there now. So, I really hope the answer is NO. We have absolutely no reason to eliminate potential city ROW that could provide a critical connection to reduce traffic and pollution. Our comp plan calls for greater connectivity and this is a key opportunity where there are few others. I understand some of my neighbors may not want a road for vehicles here. Nothing requires the city to use ROW for cars. It could be a walking or bike path. Point being - this is a critical connection, extremely important for people from the neighborhood to have a quicker way to access the businesses in Perrinville. You know, the ones that sat empty for years and still struggle because walking to them from our area is difficult. Our neighborhood came out in force last time this property (different owner) tried to take city land. We are adamantly opposed to development here taking public resources for private gain. We are not against reasonable development consistent with our comprehensive plan. What we would really like, and would be best for us and the landowner, is if the city initiates a specific area planning process to evaluate the whole area around Perrinville, perhaps coordinating with Lynnwood. Then we can have a real discussion and form a better vision for what might happen, how much growth to expect and where to put it, how to preserve the woods and natural ravine leading from Seaview Park to Perrinville Creek (eventually restore salmon runs!), and know what resources the city may need to commit for improvements like a roundabout at the poorly engineered, dangerous intersection of Olympic View Dr. and 76th. My neighborhood is used to being forgotten way down there in the bowl, but we are here, in need of some help. Thank you, Eric Goodman 8010 181st Pl SW 425-870-4662 1 Attachment 17 7.1.a Packet Pg. 300 Attachment: PLN2019-0010/11 Council Staff Report with Attachments (Public Hearing on 184th St SW Street Vacation and Official Street Map PLN2019-0010 STREET VACATION PLN2019-0011 OFFICIAL STREET MAP AMENDMENT City Council Public Hearing November 17, 2020 7.1.b Packet Pg. 301 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Review & Applicable Codes Type V Legislative Decision For Street Map Amendment, Planning Board provides a recommendation to City Council Edmonds Community Development Code: Chapter 15.05 Comprehensive Plan Purposes Chapter 15.40 Transportation Element of the Comprehensive Plan Chapter 18.50 –Official Street Map Chapter 20.01 Types of Development Project Permits Chapter 20.65 –Street Map Changes Chapter 20.70 –Street Vacations 7.1.b Packet Pg. 302 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street 7.1.b Packet Pg. 303 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street 7.1.b Packet Pg. 304 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Future Development of Property 7.1.b Packet Pg. 305 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Project Context 1.Official Street Map –Type V Decision 2.Street Vacation –Type V Decision 3.Proposed future development –Type III-A Decision Review process –timing of 1-3: ECDC 20.01.002 -highest Type processed first Staff proposed timeline: Review per code Approval timed to align with development proposal 7.1.b Packet Pg. 306 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Outline of Process 1.City Council adopts a Resolution of Intent to Vacate and Approve Street Map Change with conditions 2.Applicant submits formal subdivision application 3.Ordinance for Street Vacation and Street Map Change 4.Civil Review of Subdivision 5.Final Subdivision Review and Approval 7.1.b Packet Pg. 307 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Official Street Map Change Chapter 20.65 ECDC establishes criteria of approval Chapter 15.05 ECDC –Comprehensive Plan Chapter 15.40 ECDC –Comprehensive Street Plan Chapter 18.50 ECDC –Official Street Map 7.1.b Packet Pg. 308 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Street Vacation ECDC 20.70.020 Criteria for Vacation The vacation is in the public interest No property will be denied direct access as a result of the vacation ECDC 20.70.040 Limitations on Vacations Applies to vacations abutting a body of water Vacation shall not proceed when written objection is received by 50 percent or more abutting property owners 7.1.b Packet Pg. 309 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Staff Recommendation Staff recommends APPROVAL of the Official Street Map Change and Street Vacation,with conditions. City Code requires applicant to comply with conditions within 90-days Conditions include a requirement for the applicant to submit a subdivision development application Moratorium Ordinance No.4200 does not allow acceptance of subdivisions under certain circumstances,which apply here. Should the Council approve the proposal,the Resolution of Intent will be presented to Council following expiration of the moratorium. 7.1.b Packet Pg. 310 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Staff Recommendation (conditions of approval) Official Street Map Change: Staff recommends APPROVAL of the Official Street Map Change to eliminate the 60-ft wide planned right-of-way line north of 184th St SW, between 80th Ave W and Olympic View Drive with the following conditions to be included in the resolution of intent to amend the official street map: 1.Application for a subdivision must be submitted to the City of Edmonds. 2.Applicant shall convey and deliver to the City for future recording public utility easements required for existing and/or relocated city storm, water & sewer utilities. 3.Approval of the street map change does not guarantee or infer approval of the subdivision planned for the subject property as shown in Attachment 5. 7.1.b Packet Pg. 311 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street Staff Recommendation (conditions of approval) Street Vacation : Staff recommends APPROVAL of the Street Vacation request to vacate an easterly portion of 184th St SW, between 80th Ave W and Olympic View Drive with the following conditions to be included in the resolution of intent to vacate: 1.Application for a subdivision must be submitted to the City of Edmonds. 2.Applicant shall convey and deliver to the City for future recording a public pedestrian easement required for connection between 80th Avenue W and Olympic View Drive 3.Approval of an intent to vacate does not guarantee or infer approval of the subdivision planned for the subject property as shown in Attachment 5. 7.1.b Packet Pg. 312 Attachment: Staff Public Hearing Presentation (Public Hearing on 184th St SW Street City Council Agenda Item Meeting Date: 11/17/2020 Presentation and Public Hearing on the 2021 Proposed City Budget Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Tonight’s presentation is to give us an opportunity to present information related to the City’s revenues, focusing mostly on the General Fund, in order to present some financial context useful in making expenditure decisions for the 2021 city budget. Staff Recommendation Presentation only, no action necessary. Narrative: A Public Hearing on the Proposed Budget will immediately follow the presentation. Attachments: Revenue Sources for Council Packet 7.2 Packet Pg. 313 Revenue Presentation for the 2021 Edmonds City Budget November 17, 2020 7.2.a Packet Pg. 314 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the Why are we having this presentation tonight? RCW 35.33.057 States that “Prior to the final hearing on the budget, the legislative body or a committee thereof, shall schedule hearings on the budget or parts thereof” What is the purpose? When putting a budget together, we start with understanding our Revenues. One purpose of this presentation is to help you understand City revenues to help us make expenditure decisions, another is to give you context later this evening when you decide whether to increase our property tax levy by 1%. To do this I would like to start by giving you some context on the GF budget and its part of the City-wide budget. 7.2.a Packet Pg. 315 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund $42.7 million REET $2.6 million Parks Construction Street Maintenance Street Construction Misc. Special Revenue and Fiduciary Funds Debt Service Fleet and IT (Internal Service Funds) Water, Storm, and Sewer related Funds (Enterprise Funds) $46.5 million 2021 REVENUE BUDGET $102 MILLION 7.2.a Packet Pg. 316 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues Pretty consistent over the last several years This stability helps when making a 2021 forecast COVID however has made this more unpredictable $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 $30,000,000 $35,000,000 $40,000,000 $45,000,000 $50,000,000 2016 2017 2018 2019 2020 Estimate 2021 Budget General Fund Revenues GF Revenues Without Transfers-In Transfers-In 7.2.a Packet Pg. 317 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues About 74% of GF revenues are made up of Property Taxes and Sales Taxes Property Taxes –predictable and consistent Sales Taxes –unpredictable and volatile (Chart from page 25 of Budget Book) Property Taxes, $15,073,931 Excise Taxes, $295,900 Retail Sales and Use Taxes, $9,436,100 Business and Occupation Taxes, $6,689,050 Licenses & Permits, $2,361,550 Intergovernmental, $1,172,760 Charges for Services, $6,031,568 Fines and Penalties, $448,450 Miscellaneous, $562,920 Transfers In, $388,548 7.2.a Packet Pg. 318 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues –Property Taxes (~35%) Extremely predictable and consistent Presentation to follow later this evening 7.2.a Packet Pg. 319 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues –Sales Taxes (~39%) Retail Sales Tax ~ 22% Other Sales Taxes (Utilities, Criminal Justice, Leasehold) ~ 17% In general we have been following State OFM guidance So far in 2020 our forecasts have been reasonably accurate Source: WA State Economic and Revenue Forecast Council, Economic Review, November 3, 2020 7.2.a Packet Pg. 320 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues –All Sales Taxes (~39%) Retail Sales and Use Tax makes up ~22% of the General Fund For the nine months ended 9/30, we are only 5% behind budget and 6% behind last year Source: City of Edmonds Quarterly Budgetary Financial Report for September 30, 2020 7.2.a Packet Pg. 321 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues –Other (~26%) These are things like charges for services, fines and penalties, grants, and other misc. Development Services –Building permits and related fees Parks –Program fees for things like classes Outside Revenues –Agreements with Woodway and Edmonds School District, Distributions from the State (e.g. liquor and marijuana taxes) –88 revenue line items in total In general, in preparing the 2021 Proposed Budget, we have reduced our forecasts for these revenues, and correspondingly reduced related expenses 7.2.a Packet Pg. 322 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues and Budget Planning What you need to know: COVID –will be with us for all of 2021, we have prepared a budget intended to deal with this for the long-term. Vaccine will help, but it will take time. Forecasting –Our actual results have fallen in line with projections that we have made Trends –Our revenues remain strong, though we do not expect 2021 to show the same growth we have seen over the last 10 years Stimulus Packages –Nationally and locally, federal government stimulus packages have had a positive impact on keeping the economy going. The City has given out about $1.5 million in CARES funds to Edmonds businesses and individuals Budget for 2021 –we are hoping for the best, but planning for the worst 7.2.a Packet Pg. 323 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the General Fund Revenues and Budget Planning What you need to know: Budget for 2021 –we are hoping for the best, but planning for the worst. What does this mean? Hoping for the best –In general, we have reduced our revenue forecasts compared to what we would predict in the absence of COVID, though not to disaster levels Planning for the worst –Through a very painful budget process, the Mayor has made significant expenditure cuts. If City revenues exceed our forecasts, then there is the hope and expectation that we will be able to add back some of these cuts 7.2.a Packet Pg. 324 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the Questions Next Steps: Once this presentation is concluded, later tonight we will hold our Preliminary Budget Hearing: 1.Open Public Hearing 2.Accept comments 3.Close Public Hearing This is a presentation only, no action is asked for this evening. Its purpose is to inform Council and the public and help make decisions on expenditure setting later. Thank you. 7.2.a Packet Pg. 325 Attachment: Revenue Sources for Council Packet (Presentation and Public Hearing on the City Council Agenda Item Meeting Date: 11/17/2020 Presentation and Public Hearing on the Proposed Property Tax Ordinances Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History A Public Hearing is required before Council passes the Property Tax Levy ordinances for 2021. Staff Recommendation Staff recommendation is for Council to approve a 1% increase to the EMS Levy and no increase to the Regular Levy. Because the Implicit Price Deflator is 0.602%, which is less than 1%, if either levy is passed with an increase greater than 0.602% we will need to also pass a Resolution for Substantial Need. If Council asks for a 1% increase we would need to have three motions passed: 1) Motion to approve the City’s EMS Property Tax Levy for 2021 with a 1% increase, thereby imposing an EMS Levy of up to $4,207,919. 2) Motion to approve the City’s Regular Property Tax Levy with no increase over the previous Levy, thereby imposing a Regular Levy of up to $10,616,000. 3) Motion to approve a Resolution for Substantial Need in order to levy property taxes using a limit factor of 101%, notwithstanding a lower national inflation rate. Narrative: Included in tonight’s packet are four sample ordinances - one for the Regular Levy with the 1% increase, one for the Regular Levy without the 1% increase, one for the EMS Levy with the 1% increase, and one for the EMS Levy without the 1% increase. If something else is chosen I can prepare that ordinance for next week. I have also included a sample Resolution for Substantial Need, which will need to be passed if anything over a 0.602% increase is chosen. We have a full agenda scheduled for Tuesday, if it would help us keep to our schedule, you can always contact me ahead of Council Meeting if you have questions about the property tax levies or the process involved. Attachments: Property Tax for Council Packet 2021 Property Tax Ordinance_EMS 0% 2021 Property Tax Ordinance_EMS 1% 2021 Property Tax Ordinance_Regular 0% 2021 Property Tax Ordinance_Regular 1% 2021 Resolution for Substantial Need 7.3 Packet Pg. 326 Property Tax Presentation for the 2021 Edmonds City Budget November 17, 2020 7.3.a Packet Pg. 327 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Why are we having this presentation tonight? RCW 84.55.120 States that we must “hold a public hearing on revenue sources for the district’s following year’s current expense budget.” (General Fund) What is the purpose? In our case, Property Taxes make up about 35% of GF budget. One significant purpose of this presentation is to give you context when you decide whether to increase our property tax levies by 1%. To do this I would like to start by giving you some context on the GF budget as part of the City-wide revenue budget. 7.3.a Packet Pg. 328 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Introduction: Washington State property tax laws are among the most complicated in the entire country. There are many sources out there that I can direct you to if you would like more details on the intricacies of Washington State property tax laws. One very good, concise description can be found at http://mrsc.org/Home/Explore-Topics/Finance/Revenues/The-Property-Tax-in-Washington-State.aspx Brief history of Property Taxes in Washington: 7.3.a Packet Pg. 329 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Property Taxes make up about $15 million, or 35% of the General Fund budget (Chart: Budget Book page 25) Property Taxes, $15,073,931 Excise Taxes, $295,900 Retail Sales and Use Taxes, $9,436,100 Business and Occupation Taxes, $6,689,050 Licenses & Permits, $2,361,550 Intergovernmental, $1,172,760 Charges for Services, $6,031,568 Fines and Penalties, $448,450 Miscellaneous, $562,920 Transfers In, $388,548 7.3.a Packet Pg. 330 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Property Taxes that go to the City of Edmonds make up only 14.6% of the Property Tax bill paid by the typical Edmonds homeowner (Chart: Budget Book page 27) City of Edmonds, $0.96 , 10.5% Emergency Medical Service, $0.37 , 4.1% Port of Edmonds, $0.06 , 0.7% Snohomish County, $0.67 , 7.3% Sno-Isle Libraries, $0.44 , 4.8% Edmonds School District, $3.71 , 40.6% WA State Schools, $2.87 , 31.4% Hospital District, $0.06 , 0.7% 7.3.a Packet Pg. 331 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Property Taxes Levies 2013-2021 (Chart information for years 2013-2019: 2019 Edmonds Comprehensive Annual Financial Report, page 159) -4.0% -3.0% -2.0% -1.0% 0.0% 1.0% 2.0% 3.0% 4.0% Levy % Increase $8,000,000 $9,000,000 $10,000,000 $11,000,000 $12,000,000 $13,000,000 $14,000,000 $15,000,000 Total Amount Levied The City’s tax levy may only increase up to 1% per year except for 1) tapping banked capacity or 2) approving an excess levy or a levy lid lift. In 2014-2016 the City levied extra money to pay for debt service on the Public Safety Building. 7.3.a Packet Pg. 332 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Property Taxes Decision for tonight: Does Council wish to increase either the Regular Property Tax Levy or the EMS Levy by 1% over last year? (Amounts and calculations provided by County Assessor) Regular Property Tax with 0% Regular Property Tax with 1% Amount levied last year $ 10,530,285 $ 10,530,285 Add 1%-105,303 Add New Construction 25,542 25,542 Refunds and Other Assessor Adjustments 60,173 60,870 ESTIMATED Levy for 2021 $ 10,616,000 $ 10,722,000 EMS Property Tax with 0% EMS Property Tax with 1% Amount levied last year $ 4,112,651 $ 4,112,651 Add 1%-41,127 Add New Construction 9,976 9,976 Refunds and Other Assessor Adjustments 43,700 44,165 ESTIMATED Levy for 2021 $ 4,166,327 $ 4,207,919 * Limiting these to the amount of inflation (0.602%) would provide increases of $63,392 and $24,758. * Banked capacity for the Regular Levy exists in the amount of $276,716. 7.3.a Packet Pg. 333 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the Questions Next Steps: Once this presentation is concluded, we will hold a Public Hearing on Property Taxes: 1.Open Public Hearing 2.Accept comments 3.Close Public Hearing After the Public Hearing, Council needs to discuss the alternatives and decide on 1% or 0% increases on both the Regular and EMS levies. If council wishes, they can make a decision tonight and put that decision on next week’s Consent Agenda, but I have to let the County Assessor know by November 30 what your decision is. Staff recommendation: Motion to approve a 1% increase to the EMS Levy, a second Motion to approve a 0% increase to the Regular Levy, and a third Motion to approve the Resolution for Substantial Need. 7.3.a Packet Pg. 334 Attachment: Property Tax for Council Packet (Presentation and Public Hearing on the 2021 EMS Property Tax Ordinance Page 1 of 2 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY CONTINUING THE EMS PROPERTY TAX LEVY AT 100% OF THE CURRENT LEVY LIMIT, PRESERVING FUTURE LEVY CAPACITY, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds has met and considered its budget for the calendar year 2021; and WHEREAS, the City’s actual levy for the previous year was $4,112,651 for the EMS property levy, and WHEREAS, the population of this district is greater than 10,000, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, that an increase in the EMS property tax levy is hereby authorized for the levy to be collected in the 2021 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0 which is a percentage increase of 0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, and any increase in the value of state assessed property, any annexations that have occurred and refunds made. APPROVED: MAYOR, MICHAEL NELSON 7.3.b Packet Pg. 335 Attachment: 2021 Property Tax Ordinance_EMS 0% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 EMS Property Tax Ordinance Page 2 of 2 ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ 7.3.b Packet Pg. 336 Attachment: 2021 Property Tax Ordinance_EMS 0% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 EMS Property Tax Ordinance Page 1 of 2 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY CONTINUING THE EMS PROPERTY TAX LEVY AT 101% OF THE CURRENT LEVY LIMIT, PRESERVING FUTURE LEVY CAPACITY, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds has met and considered its budget for the calendar year 2021; and WHEREAS, the City’s actual levy for the previous year was $4,112,651 for the EMS property levy, and WHEREAS, the population of this district is greater than 10,000, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, that an increase in the EMS property tax levy is hereby authorized for the levy to be collected in the 2021 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $41,127 which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, and any increase in the value of state assessed property, any annexations that have occurred and refunds made. APPROVED: MAYOR, MICHAEL NELSON 7.3.c Packet Pg. 337 Attachment: 2021 Property Tax Ordinance_EMS 1% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 EMS Property Tax Ordinance Page 2 of 2 ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ 7.3.c Packet Pg. 338 Attachment: 2021 Property Tax Ordinance_EMS 1% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 Regular Property Tax Ordinance Page 1 of 2 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY CONTINUING THE REGULAR PROPERTY TAX LEVY AT 100% OF THE CURRENT LEVY LIMIT, PRESERVING FUTURE LEVY CAPACITY, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds has met and considered its budget for the calendar year 2021; and WHEREAS, the City’s actual levy for the previous year was $10,530,285 for the regular property levy, and WHEREAS, the population of this district is greater than 10,000, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2021 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $0 which is a percentage increase of 0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, and any increase in the value of state assessed property, any annexations that have occurred and refunds made. APPROVED: MAYOR, MICHAEL NELSON 7.3.d Packet Pg. 339 Attachment: 2021 Property Tax Ordinance_Regular 0% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 Regular Property Tax Ordinance Page 2 of 2 ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ 7.3.d Packet Pg. 340 Attachment: 2021 Property Tax Ordinance_Regular 0% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 Regular Property Tax Ordinance Page 1 of 2 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY CONTINUING THE REGULAR PROPERTY TAX LEVY AT 101% OF THE CURRENT LEVY LIMIT, PRESERVING FUTURE LEVY CAPACITY, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds has met and considered its budget for the calendar year 2021; and WHEREAS, the City’s actual levy for the previous year was $10,530,285 for the regular property levy, and WHEREAS, the population of this district is greater than 10,000, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, that an increase in the regular property tax levy is hereby authorized for the levy to be collected in the 2021 tax year. The dollar amount of the increase over the actual levy amount from the previous year shall be $105,303 which is a percentage increase of 1% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, newly constructed wind turbines, solar, biomass, and geothermal facilities, and any increase in the value of state assessed property, any annexations that have occurred and refunds made. APPROVED: MAYOR, MICHAEL NELSON 7.3.e Packet Pg. 341 Attachment: 2021 Property Tax Ordinance_Regular 1% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) 2021 Regular Property Tax Ordinance Page 2 of 2 ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY, JEFFREY TARADAY BY CITY ATTORNEY, JEFFREY TARADAY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ 7.3.e Packet Pg. 342 Attachment: 2021 Property Tax Ordinance_Regular 1% (Presentation and Public Hearing on the 2021 Property Tax Ordinances) RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, FINDING SUBSTANTIAL NEED TO LEVY PROPERTY TAXES USING A LIMIT FACTOR OF ONE HUNDRED AND ONE PERCENT NOTWITHSTANDING A LOWER NATIONAL INFLATION RATE. WHEREAS, RCW 84.55.010 generally limits the levy for a taxing district in any year so that the regular property taxes payable in the following year do not exceed the limit factor multiplied by the amount of regular property taxes lawfully levied for the previous year; and WHEREAS, RCW 84.55.010 allows the levy of an additional dollar amount calculated by multiplying the regular property tax levy rate of that district for the preceding year by the increase in assessed value in that district resulting from new construction and a few other sources; and WHEREAS, RCW 84.55.005(2)(c) defines “limit factor” as the lesser of one hundred one percent or one hundred percent plus inflation; and WHEREAS, RCW 84.55.005(1) defines “inflation” as the percentage change in the implicit price deflator (IPD) for personal consumption expenditures for the United States as published for the most recent twelve-month period by the bureau of economic analysis of the federal department of commerce by September 25th of the year before the taxes are payable; and WHEREAS, these provisions, taken together, generally limit property tax levy increases by local governments to the lesser of 1% or the rate of inflation nationally; and WHEREAS, notwithstanding the existence of an inflation rate under 1%, RCW 84.55.0101 allows cities to increase the levy by the full 1% (limit factor of one hundred one percent) by adopting a resolution of substantial need; and WHEREAS, “substantial need” is not defined in the statute; and WHEREAS, RCW 84.55.0101 requires approval of a substantial need resolution by at least five council members; and WHEREAS, on August 27, 2020, the Bureau of Economic Analysis published the IPD for personal consumption expenses, resulting in an inflation rate to be used for 2021 of 0.60152%; and WHEREAS, this is only the fifth time since 1998 that the inflation rate has fallen below 1%; and WHEREAS, given this low national rate of inflation, this resolution of substantial need is required to be able to use a property tax levy limit factor of one hundred one percent (a 1% increase); and 7.3.f Packet Pg. 343 Attachment: 2021 Resolution for Substantial Need (Presentation and Public Hearing on the 2021 Property Tax Ordinances) WHEREAS, according to the US Department of Labor, Bureau of Labor Statistics, the annual CPI- U for the Seattle-Tacoma-Bremerton area as of August 2020 was 1.6%, which seems to indicate that local inflation is higher than the BEA IPD rate of 0.60152%; and WHEREAS, under certain collective bargaining agreements with various labor unions, the city has previously committed to pay cost of living adjustments to many of its employees of 2% and higher; and WHEREAS, property taxes are one of the city’s most predictable forms of revenue, particularly when compared to sales tax which can fluctuate significantly with the state of the economy; and WHEREAS, property taxes are used to maintain the quality of various services for which the city pays including, but not limited to, police and fire services, parks and recreation services, street maintenance services, human services, services that support development activity, and services that are required under state law like public records act compliance; and WHEREAS, the above recital clauses constitute the findings of the city council that there is substantial need to levy property taxes using a limit factor of one hundred one percent and the city council desires to do the same; and, now therefore, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Pursuant to the foregoing finding of substantial need and pursuant to RCW 84.55.0101, the city council desires to increase to the City of Edmonds 2021 regular property tax levy by a limit factor of one hundred one percent. Section 2. The city clerk is hereby directed to send a certified copy of this resolution to the Snohomish County assessor’s office. RESOLVED this _____ day of November, 2020. CITY OF EDMONDS _______________________ MAYOR, MICHAEL NELSON ATTEST: CITY CLERK, SCOTT PASSEY 7.3.f Packet Pg. 344 Attachment: 2021 Resolution for Substantial Need (Presentation and Public Hearing on the 2021 Property Tax Ordinances) FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. ____ 7.3.f Packet Pg. 345 Attachment: 2021 Resolution for Substantial Need (Presentation and Public Hearing on the 2021 Property Tax Ordinances) City Council Agenda Item Meeting Date: 11/17/2020 Adoption of 2020 Comprehensive Plan Amendments Staff Lead: Shane Hope Department: Planning Division Preparer: Rob Chave Background/History Two Comprehensive Plan map amendments are included in an ordinance (attached) for Council's final action. The Haines Wharf map amendment was initially approved by Council on September 1, 2020. The Perrinville map amendment was initially approved by Council on November 2, 2020. Staff Recommendation Approve the ordinance adopting the 2020 comprehensive plan map amendments. Narrative The 2020 Comprehensive Plan amendments include two amendments to the Comprehensive Plan Map. The Haines Wharf map amendment was approved by Council on September 1, 2020. The Perrinville map amendment was approved by Council on November 2, 2020. The City Attorney has prepared an ordinance to implement the plan amendments (see Exhibit 1). The minutes of the approvals are also attached. Note that the Capital Facilities amendment is on a separate approval track and will be approved at a later date. Attachments: Exhibit 1: Ordinance amending comp plan Exhibit 2: Draft Council Minutes - Perrinville Exhibit 3: Council Minutes - Haines Wharf 8.1 Packet Pg. 346 ORDINANCE NO. AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE 2020 AMENDMENTS TO THE CITY COMPREHENSIVE PLAN; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the most recent significant update to the comprehensive plan occurred in 2015; and WHEREAS, other amendments to the comprehensive plan are considered on an annual basis; and WHEREAS, some comprehensive plan map amendments were docketed for consideration in 2020; and WHEREAS, another comprehensive plan map amendment docketed for consideration in 2019 was initially considered in 2019 but carried forward for further consideration in 2020; and WHEREAS, some of the docketed map amendments were tentatively approved by the city council earlier this year, but still need to be formally adopted by ordinance; and WHEREAS, the planning board held a public hearing on a proposed map amendment pertaining to the Haines Wharf property on April 10, 2019, and subsequently recommended approval of the proposed map change from Mixed Use Commercial to Open Space; and WHEREAS, the city council held a public hearing on the proposed map amendment pertaining to Haines Wharf on September 1, 2020, and voted to have the map amendment included in the ordinance for approval of the 2020 amendment; and WHEREAS, the planning board held a public hearing on a proposed map amendment pertaining to a Perrinville property on August 26, 2020, and subsequently recommended approval of the proposed map change from Neighborhood Commercial to Multi-Family Residential - Medium Density; and WHEREAS, the city council held a public hearing on the proposed map amendment pertaining to the Perrinville property on September 22, 2020, and voted to extend the public 8.1.a Packet Pg. 347 Attachment: Exhibit 1: Ordinance amending comp plan (Adoption of 2020 Comprehensive Plan Amendments) hearing to October 6, 2020, to allow time to address concerns about how future development may impact the Perrinville watershed under the proposed land use; and WHEREAS, city staff and the applicant provided a response to the watershed concerns on October 6, 2020, which included updated documents from the applicant and clarification on how city staff reviews stormwater mitigation for projects; and WHEREAS, during deliberations on October 6, 2020, the city council voted to table the matter; and WHEREAS, on October 20, 2020, the city council voted to have additional deliberations concerning the Perrinville matter placed on the agenda for November 2, 2020; and WHEREAS, on November 2, 2020, after additional deliberation, the city council voted to have the map amendment included in the ordinance for approval of the 2020 amendment; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Comprehensive Plan Map of the City of Edmonds Comprehensive Plan is hereby amended to approve the change of land use designation from Mixed Use Commercial to Open Space, as described in planning file number AMD2018-0011, for the property shown as Mixed Use Commercial in Exhibit A, which is attached hereto and incorporated herein by this reference as if set forth in full. Section 2. The Comprehensive Plan Map of the City of Edmonds Comprehensive Plan is hereby amended to approve the change of land use designation from Neighborhood Commercial to Multi-Family Residential - Medium Density, as described in planning file number AMD2019- 0008, for the property shown as Neighborhood Commercial and outlined in red on Exhibit B, which is attached hereto and incorporated herein by this reference as if set forth in full. Section 3. The Planning Manager is hereby authorized to reflect the re-designations described in Sections 1 and 2 on the City of Edmonds Comprehensive Plan Map. 8.1.a Packet Pg. 348 Attachment: Exhibit 1: Ordinance amending comp plan (Adoption of 2020 Comprehensive Plan Amendments) Section 4. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. APPROVED: MAYOR MIKE NELSON ATTEST/AUTHENTICATED: CITY CLERK, SCOTT PASSEY APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY JEFF TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. 8.1.a Packet Pg. 349 Attachment: Exhibit 1: Ordinance amending comp plan (Adoption of 2020 Comprehensive Plan Amendments) 4 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2020, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING THE 2020 AMENDMENTS TO THE CITY COMPREHENSIVE PLAN; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. . The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2020. CITY CLERK, SCOTT PASSEY 4840-7251-8158, v. 1 8.1.a Packet Pg. 350 Attachment: Exhibit 1: Ordinance amending comp plan (Adoption of 2020 Comprehensive Plan Amendments) 1620616117161037510 15814 15805 1 6 0 0 9 16118 16120 16122 16121 16232 15719 15902 16228161231 6 1 1 5 16238 15824 15912 15910 15908 16000 7429 15927 15925 15825158217400 16131 16115 16620 1 6 6 1 416430711916515721272187304730673147406 732016004 7220 16320 16310 16220 16111 1572215714 16630 16621 16612 71117027701770207030711071201660516525 16340 16420 16510 16508 77 2 5 1655016628 166 1 616608 165401653016600163427109 16323 16322 1642316410 16501 7130 7124 7020711016419 7114 70407028 70301650016510 166061661616618 16616 16 6 0 8 1660516615 16619 721216330 72111661416618 166221661216611 16520 7317 7302721972131 6 6 1 0 164311642916411 15730 16105161121610016008 15728 15712 1580515917 15 9 3 1 16318 16222 16320 1622316 2 1 6 1621916215162111620916 2 3 3 162201622415910 15920 15915 7309 15917 732415808 15806 15812 16116 16202 16221 16105 160311601216010 16008 16006 16315 16311 1610716121 161191610916010 15701 711915711 70301570215715 7120 7117 7029 7110 7100 7026156027124 702215620 15706 7222 15625 15615 15631 15808 15900 1600716001 1611 9 15730 15724 16236 1623416209 7316 16520 7404 16319 16612 1652015604 15911 1633016306 16404 16414 16106 16007 15722 15718 15712 15724 15716 16315 15725 7329 15734 15700 72ND AVE W76TH AVE W74TH P L W 165TH PL SW73RDPLW 72ND AVE W70 T H P L W 164TH PL SW74TH PL W71ST PL W74TH PL W72ND AVE W157TH ST SW 76TH PL W75TH PL W75THPLWNMEADOWDALERD 162ND ST SW 71STAVEW164TH ST SW 158TH ST SW H Single Family Resource Haines Wharf Comprehensive Plan AmendmentAMD20180011Comprehensive Plan Designation Mixed Use Commercial Open Space1 inch = 400 feetScale Legend Haines Wharf Parcels Attachment 3 8.1.a Packet Pg. 351 Attachment: Exhibit 1: Ordinance amending comp plan (Adoption of 2020 Comprehensive Plan Amendments) 7607 18607 7533781018115 7517 7 5 0 8 18601 1832 8 18108 18622 7512183097800 7805 18209 7 5 3 1 18604 7528781718420781818408 751518303751618431 185307822 75127 4 2 0 7 4 2 77809 7520 18611 18125 18216 18324 18614 781018119 18219 7 4 2 8 7605 18619 18505 750 5 18596 18510 75 0 6 7421 18621 783118415 18301182127532 78011842 7 752 5 1840 4 18214 18205 182017817 1832075247816 18502 184107530 185217 5 2 018307 18604 78 0 2 7821 7 5 0 4 18223 753018401 18211 781174 3 1 75 1 5 18605 18218760118210 7601 7 4 3 2 7913 18 4 2 1 18314 186017530 7528 18521 18603 79TH PLW76TH AVE W184TH PL SW 78TH PL WOLYMPICVIEWD R 182NDPL SW RIDGEW A Y 185TH PL SW H Single-Family Resource Perrinville Comprehensive Plan AmendmentAMD2019-0008Comprehensive Plan Designation Neighborhood Commercail Single Family - Urban 11 inch = 200 feetScale Legend Perrinville Properties 8.1.a Packet Pg. 352 Attachment: Exhibit 1: Ordinance amending comp plan (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Draft Minutes November 2, 2020 Page 8 Council President Fraley-Monillas said Mr. Turley has been very accessible to Council and has done a very good job. She wanted to ensure there was consistency with the Finance Director until a permanent appointment was made. MOTION CARRIED UNANIMOUSLY. 2. CONSIDERATION OF THE PLANNING BOARD'S RECOMMENDATION TO APPROVE A COMPREHENSIVE PLAN MAP DESIGNATION CHANGE FOR TWO UNDEVELOPED PARCELS IN THE PERRINVILLE AREA FROM “NEIGHBORHOOD COMMERCIAL” TO “MULTI-FAMILY RESIDENTIAL -MEDIUM DENSITY.” Associate Planner Brad Shipley explained the proposal is to change the Comprehensive Plan Map Designation for two undeveloped parcels in the Perrinville Area from “Neighborhood Commercial” to “Multi-Family Residential – Medium Density. He reviewed:  Process o Type “V” Legislative Decision; o Based on the findings in the Staff Report, staff recommended APPROVAL of the proposal; o Planning Board recommended City Council APPROVE the proposal; o City Council held a public hearing on September 22nd and continued the public hearing until Oct. 6th; o City Council tabled the public hearing during the October 6th meeting; o During the Oct. 20th meeting, the City Council set November 2nd as the date for consideration of the proposal.  Potential Paths to Development (Decision-making authority) and SEPA and SEPA exempt processes o Commercial Development  Neighborhood retail/service uses and offices (excludes some uses, such as taverns, theaters, used car lots, etc.) o Single Family Dwellings  Detached, developed to RS-6 standards o Multi-family Dwellings  Condo, townhomes, apartments, etc.  This is the first step of a multi-step process that includes Architectural Design Board, Hearing Examiner and staff decisions later in the process if the proposal moves forward  What we heard o Concern about how stormwater will be mitigated and potential impacts to Perrinville watershed  Proposed use has maximum lot coverage requirements (45%). The existing BN zoning does not include maximum lot coverage requirements  Approval of stormwater facilities occurs later in the process  Council will have an opportunity to weigh in on rezone - If property is rezoned, it will be reviewed by ADB for design review, to Hearing Examiner if there is a unit lot subdivision and to staff review for compliance with codes  Geotech letter confirms that the soils on the site are suitable for infiltration o Concern about increased traffic  The issue is not whether the property remains undeveloped or is developed—the site can be developed today with either commercial or single family development built to RS-6 standards.  The preliminary site plan indicates six new townhomes and does not represent an increase in traffic when compared to other development types that are currently allowed. o Concern over potential loss of tree canopy 8.1.b Packet Pg. 353 Attachment: Exhibit 2: Draft Council Minutes - Perrinville (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Draft Minutes November 2, 2020 Page 9  Existing trees along western and eastern property boundaries. Center of lot consists primarily of grasses and small shrubs, including invasive species such as Himalayan blackberry.  Some trees would be removed along the western portion of the site an d replaced with street trees and landscaping. Trees would be added to the northern, southern, and western property boundaries. o Desire for housing affordable to very-low income households  Currently, there are no incentives to provide housing for very-low income households in the Perrinville area.  Housing for very low-income generally cannot be provided without a sizable grant or other subsidy. o Desire to have a subarea plan for Perrinville o Support for “missing middle” housing  Site Constraints o Critical Areas Map  Perrinville Creek across the street adjacent to post office (80 feet from property boundary, unlikely stream buffer encroaches onto subject property)  Steep slopes - Intent to avoid slopes to avoid damage to slopes and expense of developing on slopes o Parcel sits 8 ft. above the street and is not conducive for commercial development without significant grading due to lack of visibility. o Subject parcels were rezoned for commercial use in 1962 and remain undeveloped  Edmonds Comprehensive Plan states: “Parcels of land planned or zoned for commercial use but are identified as inappropriate for commercial use should be rezoned.”  Review Criteria (ECDC 20.00.050) 1. Is the proposal consistent with the Comprehensive Plan and in the public interest? 2. Is the proposal detrimental to the public interest, health, safety or welfare of the City? 3. Does the proposed amendment maintain the appropriate balance of land uses within the city? 4. Is the subject parcel physically suitable for the requested land use designation and the anticipated land use development? Councilmember Buckshnis thanked Mr. Shipley for the complete packet and the responses from the applicant to emails sent during the public hearing. She asked if a plan had been done for Perrinville that considered how development in Lynnwood would affect the watershed and whether the new houses in Lynnwood would benefit from commercial development on this site. Mr. Shipley restated the question, whether the 42 units in Lynnwood would significantly change the area to make commercial development possible. Councilmember Buckshnis recalled the site was zoned commercial in 1962 but there had been no development in the area until recently by Lynnwood. The City has looked at Firdale, Five Corners, and other areas and she wondered if the City has looked at Perrinville as a business area and taken into consideration growth in Lynnwood and whether this site may now be feasible for commercial use. Development Services Director Shane Hope answered a subarea plan has not been done for this area, a process that is quite expensive for the City to undertake. She agreed some additional development has occurred in Lynnwood and she was certain the property owner who proposed this change was well aware of that and had given some thoughts to the opportunities it would create and yet wants to move forward with changing the designation. Councilmember Buckshnis expressed support for reviewing the Perrinville watershed, particularly the impact of development on that sensitive area. She asked if that would be part of the SEPA process if the Comprehensive Plan designation change was approved and the property was rezoned. Mr. Shipley answered absolutely, stormwater would be reviewed at the appropriate time in the process. The applicant 8.1.b Packet Pg. 354 Attachment: Exhibit 2: Draft Council Minutes - Perrinville (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Draft Minutes November 2, 2020 Page 10 would have to show it was infeasible to infiltrate onsite. The geotech has already done soil analysis to determine that infiltration is possible. He assumed if the applicant proceeded with the proposed plan, they would infiltrate and manage stormwater onsite. Ms. Hope added the City would review that with regard to best management practices, the latest applicable stormwater standards, etc. Councilmember Buckshnis referred to an Exhibit A in the appendix that includes ways to avoid best management practices. She recalled Mr. Scordino brought that to the City’s attention. She would not support the proposal until there was more information about the tree code and the impact on the business sector and the watershed. Councilmember L. Johnson appreciated Councilmember Buckshnis’ perspective about considering the impact from development in Lynnwood and the potential increase in use of businesses; however, this is an opportunity to develop townhomes, and multi-family is recognized by many environmental groups as generally more environmentally friendly housing compared to single family. This proposal in particular preserves the slope which is 40% of the property and contains a majority of the trees. There is an economic lens, but looking at it through the environmental lens, this proposal is the most environmentally friendly or the least environmentally harmful way to develop it. Councilmember Distelhorst thanked Mr. Shipley and Ms. Hope for the decision-making matrix graph in the presentation. He observed if the site were developed with single family or commercial under the existing designation, there is no maximum lot coverage. Ms. Hope said there is no maximum for commercial and it would be subject to other residential regulations related to lot coverage. The townhomes would result in less lot coverage and less impervious surface than would currently be allowed. Councilmember Distelhorst summarized multi-family has a lower maximum coverage, reducing potential maximum coverage. Ms. Hope agreed. Councilmember Olson observed the Planning Board supported this change and they certainly knew of the development in Lynnwood. She recalled a citizen saying the City should only proceed on City -initiated changes. In a perfect world where there was a lot of staff time and resources to proactive planning she could agree with that, but that is not the mode the City has been in for quite some time. Review and approval by the Planning Board indicates this is an approach or zoning type the City would be happy and comfortable with. The proposed use would result in less environmental impact than the existing authorized uses. She was supportive of less environmental impact and more of a desired housing type. Councilmember Olson relayed to the developer that Edmonds citizens are good stewards of the environment and she hoped he would take that into consideration and include all the green approaches he could such as rainwater collection tanks that residents could use for irrigation, something that she felt consumers would vote with their pocketbook by choosing to live there. Further, even in this tight budget year, addressing the watershed’s issues is included in Mayor Nelson’s proposed budget and she will support that watershed priority 100% during the upcoming budget process. She summarized the proposal is a good move and she will vote in favor of it. Council President Fraley-Monillas asked what the City gains or loses from the proposed change. Ms. Hope answered what is most notable for her is this opportunity would mean better environmental protection for the site in the long term. Council President Fraley-Monillas asked what the City loses. Ms. Hope answered the City loses the option for single family homes and gains another option for multi - family, potentially losing one dwelling unit with this proposal based on the information available. Councilmember Paine said this site is on her running route. On side of the street opposite the post office heading north on 76th, there is no other vacant parcel for at least a half mile on either side of the street or at least on that side of the street. Mr. Shipley answered he was not entirely sure without looking at a map. 8.1.b Packet Pg. 355 Attachment: Exhibit 2: Draft Council Minutes - Perrinville (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Draft Minutes November 2, 2020 Page 11 He knew there were some vacant parcels on Olympic View Drive but was uncertain about on 76th. Councilmember Paine recalled from her run that that was the last vacant parcel for about half mile from the major intersection of Olympic View Drive & 76th. Mr. Shipley answered she was probably correct, he could not think of another vacant parcel. Councilmember Paine said she liked the project, thought it was compact enough, and if it will be larger than 4,000 square feet, it will go through additional review and SEPA review. She did not want trees to be cut down other than tidying up the front and ensuring it looks nice; the trees on the slope are important for the environment, for the hillside, for preservation of property and the environmental benefits that trees and the understory provide. She was in favor of the project due to its compactness. Councilmember Olson said while it is not relevant to this Comprehensive Plan change, the traffic impact comments from citizens are worth Public Works taking notice of due to development of the nearby project in Lynnwood as well as current intersection volumes. It is possible the signal at that intersection will need to be upgraded. Ms. Hope said that would be considered in the traffic impact fees and mitigation. The developer could be required to pay a share of improvements necessary to address any additional impacts. Councilmember Buckshnis wanted to go on record that this is a Comprehensive Plan change; the project and the zoning has not occurred yet so what will be constructed is unknown. She reiterated that the proposed amendment does not satisfy Review Criteria 4, the proposal is detrimental to the public interest, health, safety or welfare of the City. She has received numerous comments from citizens regarding this parcel and the fact that Lynnwood is across the street and it is being considered in a silo and does not take the watershed into consideration. Councilmember K. Johnson said there is nothing in this proposal that would prevent construction on this site under the current Comprehensive Plan designation. They could build houses or a neighborhood business. It is unlikely tree removal and development would occur on a 40% grade because it would be very expensive and environmental unsound. Having said that, she believed that the City has three major concerns with development of this site. She was not opposed to the townhouse concept but was very concerned that a comprehensive tree ordinance and a housing plan were several months away and a history of very poor development in the Perrinville Creek Watershed that has resulted in excessive sedimentation and an inappropriate environment for salmon. For those reasons, she supported a pause in the process to be absolutely sure of the environmental impacts and the impacts of the other two studies. She supported a six month moratorium on this project. Councilmember K. Johnson said many people support townhouses due to less impact on trees, but she feared that was just the selling point the developer has proposed. There was nothing to prevent the developer from developing the site as a neighborhood business or with single family homes. For those reasons she did not support the Comprehensive Plan change. Councilmember Olson said there is time, money and effort associated with requesting a Comprehensive Plan change so she did not envision the developer would pursue uses that are already allowed on the site. As Councilmember Buckshnis mentioned, this is just the Comprehensive Plan change, there are several additional steps before a project moves forward. The tree code and some of the other things Councilmember K. Johnson mentioned will be completed prior to this project commencing. COUNCILMEMBER DISTELHORST MOVED, SECONDED BY COUNCIL PRESIDENT FRALEY-MONILLAS, THAT CITY COUNCIL UPHOLD THE PLANNING BOARD’S RECOMMENDATION TO MAKE THE COMPREHENSIVE PLAN MAP CHANGE FROM “NEIGHBORHOOD COMMERCIAL” TO “MULTI-FAMILY RESIDENTIAL -MEDIUM 8.1.b Packet Pg. 356 Attachment: Exhibit 2: Draft Council Minutes - Perrinville (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Draft Minutes November 2, 2020 Page 12 DENSITY,” NOTING ALL COMPREHENSIVE PLAN CHANGES COME BACK TO COUNCIL ON NOVEMBER 17TH. UPON ROLL CALL, MOTION CARRIED (5-2), COUNCIL PRESIDENT FRALEY-MONILLAS AND COUNCILMEMBERS DISTELHORST, OLSON, PAINE AND L. JOHNSON VOTING YES; AND COUNCILMEMBERS K. JOHNSON AND BUCKSHNIS VOTING NO. 3. ORDINANCE IMPOSING MORATORIUM ON CERTAIN SUBDIVISION APPLICATIONS Councilmember Buckshnis recalled she brought this up last week. The City Council has done moratoriums in the past; the last one was in 2019 when a building in a BN zone was constructed without parking. This is a short-term emergency moratorium ordinance on subdivisions or short plats. The moratorium will give the City, citizens and Administration a pause to catch up. The tree code and housing code are coming up, both of which are extremely important to the City. It is a good time to put a moratorium in place. A public hearing is scheduled on December 1st so anyone with concerns can provide input. She recognized the builders association was concerned the City would stifle construction although she was unaware of any permits coming online. The Council has the legislative authority to adopt a moratorium and she believed it was appropriate. Councilmember L. Johnson, Ms. Hope, Mr. Lien, Mr. Taraday and she have discussed imposing a moratorium. She looked forward to a robust discussion tonight. City Attorney Jeff Taraday explained the purpose of a moratorium is to allow for the City’s planning efforts to be implemented before new development comes online. Washington State has a vested rights doctrine which means when an application comes in for a subdivision, that application has the right to be reviewed under the regulations in effect at the time of the application. What that means is if an application comes in on day one and a new tree code is adopted on day 30, that application will not be reviewed under the new tree, but under the old tree code. Because the new tree code is so close to completion, if the Council wants to ensure that new development is consistent with the new tree code, a moratorium is the tool to do that. If the Council is fine with new development vesting to the existing tree code, then a moratorium would not be necessary. From a big picture standpoint, a moratorium is imposed to ensure new development coming in complies with the forthcoming, not quite yet adopted regulations. Mr. Taraday displayed and read Section 2 of the proposed ordinance: “The City Council hereby imposes an immediate six month moratorium on the acceptance of any subdivision application for any property that contains four or more significant trees per 10,000 square feet of l ot area…” He commented this moratorium does not apply to all subdivisions, it only applies to subdivisions that have a certain threshold of trees on them. Mr. Taraday continued reading Section 2: “…PROVIDED THAT trees that are either dead or determined by a certified arborist to be hazardous shall not be included in the significant tree count.” He commented if the requisite number of tree existed on a property but were all dead trees and an arborist could confirm that, then the property would not be subject to the moratorium. Section 2 contains a formula that will work for any given lot size and any given number of trees. Number of significant trees on parent parcel X= _--------------------------------------------------- Parcel size in square feet The ratio is derived from the four trees per 10,000 of lot area, but mathematically it can work with any number of trees and any lot area, basically it is a fraction with the number of significant trees in the 8.1.b Packet Pg. 357 Attachment: Exhibit 2: Draft Council Minutes - Perrinville (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Approved Minutes September 1, 2020 Page 8 their part to educate and reach the community. She plans to research mountain beavers, having never heard of that animal. Mayor Pro Tem Fraley-Monillas thanked Co-Chairs Caruso and Chase and Board Member Murphy for their volunteer efforts. 6. AUDIENCE COMMENTS (https://zoom.us/s/4257752525) Mayor Pro Tem Fraley-Monillas invited participants and described the procedures for audience comments. There were no public comments. (Written comments submitted to PublicComment@Edmondswa.gov are attached.) 7. APPROVAL OF THE CONSENT AGENDA ITEMS COUNCIL PRESIDENT PRO TEM PAINE MOVED, SECONDED BY COUNCILMEMBER L. JOHNSON, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: 1. APPROVAL OF COUNCIL MEETING MINUTES OF AUGUST 25, 2020 2. APPROVAL OF CLAIM CHECKS AND WIRE PAYMENTS 3. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM ERIC MESSENGER ($4,322.16) 4. COMPENSATION FOR LEGISLATIVE/EXECUTIVE ASSISTANT TO COUNCIL 8. PUBLIC HEARING (https://zoom.us/s/4257752525) 1. HAINES WHARF COMPREHENSIVE PLAN AMENDMENT PUBLIC HEARING Environmental Program Manager Kernen Lien explained this is a City-initiated Comprehensive Plan amendment to change the Comprehensive Plan designation from Mixed Use Commercial to Open Space to implement the Shoreline Management Program (SMP) which changed the Shoreline designation of the site a few years ago. He provided an aerial image of the area, advising the Comprehensive Plan change applies to four parcels; two parcels are privately owned, one is owned by the City of Edmonds, and one is owned by Snohomish County. The current zoning of the parcels is Commercial Waterfront (CW). A rezone of the site will likely follow should the City Council approve the Comprehensive Plan amendment. Mr. Lien reviewed:  Old Shoreline Designation o Urban Mixed Use Environment. Same designation the Port of Edmonds had. These areas have been intensely developed with a mix of commercial uses, port facilities, multimodal transit facilities, railroad facilities and limited light industrial uses.  Current Shoreline Designation o Aquatic I (Low Intensity). These areas are mostly characterized by aquatic ecosystems that have been modified by the Burlington Northern Santa Fe railroad bed fill that covers the intertidal and transitional upland zones along the beach. The beach has been altered by seawalls or large-rock riprap. These shoreline areas generally exhibit low-intensity 8.1.c Packet Pg. 358 Attachment: Exhibit 3: Council Minutes - Haines Wharf (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Approved Minutes September 1, 2020 Page 9 development and few overwater structures. In freshwater areas, there may be a significant number of docks and piers serving residential areas.  Site history o Wooden barn-like structure barged in 1939  Original Haines Wharf operated as a full-service fishing facility for 30 years o Meadowdale Marina added in 1975 o No business license since 2001 o Commercial uses no longer allowed at the site  Structures and commercial uses are nonconforming - When a nonconforming use ceases for a period of a year, any use of the site has to be consistent with current regulations. - While commercial uses cannot occur at the site, it can be still used for private uses such as boat storage o Shoreline Substantial Permit issued in 2005  None of the other required permits were issued o Identified in the SMP as a restoration site  ECDC 20.00.050: Amendment to the comprehensive plan may be adopted only if the following findings are made: A. The proposed amendment is consistent with the provisions of the Edmonds Comprehensive Plan and is in the public interest; B. The proposed amendment would not be detrimental to the public interest, health, safety or welfare of the city; C. The proposed amendment would maintain the appropriate balance of land uses within the city; and D. In the case of an amendment to the comprehensive policy plan map, the subject parcels are physically suitable for the requested land use designation(s) and the anticipated land use development(s), including, but not limited to, access, provision of utilities, compatibility with adjoining land uses and absence of physical constraints.  Consistent with Comprehensive Plan o Commercial Development Goal A. Commercial development in Edmonds shall be located to take advantage of its unique locational opportunities while being consistent and compatible with the character of its surrounding neighborhood. All commercial development should be designed and located so that it is economically feasible to operate a busi ness and provide goods and services to Edmonds o A.2 Parcels of land previously planned or zoned for commercial use but which are now or will be identified as unnecessary, or inappropriate for such use by additional analysis, should be reclassified for other uses. o Application of above to these parcels:  Located in a residential neighborhood  Can only be accessed via local streets  Unsignaled railroad crossing  Not compatible with surrounding neighborhood and no safe access o ECDC 24.60.030.D.9 Aquatic I. Commercial and light industrial use and development are prohibited, except that water-dependent uses and appurtenant structures may be permitted subject to the use and development regulations of the abutting upland shoreline area designation.  Two abutting upland shoreline environments (Urban Railroad and Shoreline Residential I) prohibit commercial uses and development  Site should be reclassified to Open Space consistent with Commercial Development Goal A.2  Open Space 8.1.c Packet Pg. 359 Attachment: Exhibit 3: Council Minutes - Haines Wharf (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Approved Minutes September 1, 2020 Page 10 o Open Space Goal A. Open space must be seen as an essential element determining the character and quality of the Edmonds environment, in accordance with the following policies.  A.2. All feasible means should be used to preserve the following open spaces:  A.2.b Areas which have an abundance of wildlife, particularly where there are linked wildlife corridors or habitats of rare or endangered species. o Open Space Goal B. Edmonds possesses a most unique and valuable quality in its location on Puget Sound. The natural supply of prime recreational open space, particularly beaches and waterfront areas, must be accessible to the public, in accordance with the following policies:  B.1 Edmonds saltwater shorelines and other waterfront areas should receive special consideration in all future acquisition and preservation programs. o Numerous fish and wildlife species depend on the Edmonds shoreline and adjacent shoreland habitats for either part or all of their life stages. o Eight species of salmonids o Endangered and threatened species: Puget Sound Chinook, bull trout, Steller sealion, and Puget Sound Orcas o Open Space Goal B specifically recognizes that the Puget Sound and our saltwater shorelines should receive special consideration for preservation. o Open Space designation is consistent with the goals and policies of the Comprehensive Plan  Not Detrimental o The proposed amendment would not be detrimental to the public interest, health, safety or welfare of the City;  Implements the Shoreline Master Program  Help preserve and enhance habitat for federally listed species  Access via unsignaled crossing safety concern  Low intensity Open Space designation is more appropriate for the site  Appropriate balance of land uses o The proposed amendment would maintain the appropriate balance of land uses within the City;  One other area with Mixed Use Commercial designation  Urban upland areas more appropriate for commercial uses than Puget Sound tide lands  Other areas with commercial designations  Removal of this nonconforming site will not impact the appropriate balance of land uses  Physically suitable o In the case of an amendment to the comprehensive policy plan map, the subject parcels are physically suitable for the requested land use designation(s) and the anticipated land use developments(s), including, but not limited to, access, provision of utilities, compatibility with adjoining land uses and absence of physical constraints.  Not physically suitable for current Mixed Use Commercial designation  Landward neighborhood is single-family residential area  Site can only be accessed via local roads  Railroad tracks imposed a physical obstacle to access site  SMP prohibits commercial uses and development  Proposed Open Space is more appropriate for intended land use and more compatible with the adjoining land uses  Planning Board recommendation o Planning Board held a public hearing on April 10, 2019 and forwarded a recommendation of approval o Staff recommends tentative approval  Final approval would be at the end of the year with a single ordinance for all 2020 Comprehensive Plan amendments 8.1.c Packet Pg. 360 Attachment: Exhibit 3: Council Minutes - Haines Wharf (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Approved Minutes September 1, 2020 Page 11 Mayor Pro Tem Fraley-Monillas opened the public participation portion of the public hearing. Finis Tupper, Edmonds, asked whether the Comprehensive Plan map change was on Comprehensive Plan amendment docket as required by the Growth Management Hearings Act. He recalled the Council was told this property was worthless and asked whether any Councilmembers had visited the Snohomish County Assessor’s website and learned the property is valued at $171,000. The value dropped in 2003 after a significant storm damaged the property. The Assessor’s website also indicates the property owner is 3-4 years delinquent on taxes. There were tax foreclosures on other properties that are part of this Comprehensive Plan map change. He questioned why the City would make this Comprehensive Plan change now if there is a possibility it will be acquired by Snohomish County via a tax foreclosure. He referred to Mr. Lien’s indication that mail had been returned from another property owner, Jeri Ann Merritt. He sent an email to the Council regarding public participation and public notice and the address the City uses to notify property owners. The Assessor’s website shows that the taxpayer address and the owner address are different for the parcel owned by Jeri Ann Merritt; the Assessor uses the taxpayer address. He requested the Council do some investigation before making a decision. Hearing no further public comment, Mayor Pro Tem Fraley-Monillas closed the public hearing at 8:11 p.m. Councilmember Buckshnis asked whether this had been docketed last year, recalling the first meeting was in January 2019 and the advisory report is dated April 2019. Mr. Lien explained it was originally docketed for 2019. As he explained in the previous presentation, it was carried forward into 2020 because the City was approached by someone interested in the purchasing the property. Councilmember Buckshnis asked if it needed to be re-docket or could it be carried forward. City Attorney Jeff Taraday said he was not completely certain whether the code addressed that. Development Services Director Shane Hope advised docketing is an informal process and is not addressed at any length in the code nor in the Growth Management Act. There is a lot of flexibility in how it can be done by a local government and amendments can be carried forward from year to year. Mr. Taraday said the primary purpose of docketing is to provide an inventory of amendments and ensure they are done comprehensively; docketing identifies what is on that year’s to-do list. In this case, citizens had more than enough notice about this Comprehensive Plan amendment and the intent of docketing is met. Councilmember Buckshnis said for citizens who were looking for this on the docket and did not find it or remember that it was docketed in 2019, it is a matter of transparency. Mayor Pro Tem Fraley-Monillas advised questions would be taken in a round robin format. Councilmember Olson said the issues Mr. Tupper raised were the crux of the questions she asked at the previous presentation, whether there was an impact to value as a result of this change and if the property owner is in arrears on the taxes, allowing that transition of ownership to happen so there is no recourse or liability to a municipality for making a change that might impact the value. She acknowledged it had been discussed that there would be no impact to the value because permits have not been obtained. If there was even a chance of a court case, she questioned whether it would be of value to spent a week and have the City Attorney determine if there was value in not moving forward and allowing the process to continue without interference. Councilmember Buckshnis recalled during the previous presentation, there was discussion about the property owner, Vladan Milosavljevic (Milo) and asked if the wrong type of public notice was being provided to the other property owner mentioned by Mr. Tupper. Mr. Lien answered the code requires provide notice be provided to the property owner; the mailing list uses the property owner’s address from the tax parcel information and that was used for mailings regarding this change. 8.1.c Packet Pg. 361 Attachment: Exhibit 3: Council Minutes - Haines Wharf (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Approved Minutes September 1, 2020 Page 12 Councilmember Buckshnis asked why the City would change the Comprehensive Plan designation to Open space when there was value to the property and taxes were in arrears which means Snohomish County would foreclose and take ownership. Mr. Lien explained the reason the Comprehensive Plan amendment was proposed was to follow through with the SMP update. The SMP update was a very extensive process with a lot of public input. Commercial use is not allowed at the site under the SMP, this amendment will bring the Comprehensive Plan and SMP into consistency. Ms. Hope said consistency is important to the SMP and the Comprehensive Plan and the code needs to be updated to reflect it. Comprehensive Plan amendments generally happen only once a year so this is a good time. The value is still there for the owner to use the property for private recreation. Whether Snohomish County goes through a foreclosure process will occur in the future and it may or may not happen. Councilmember Olson asked about the downside to waiting for a foreclosure action. Either the property owner will pay taxes or there will be a foreclosure. Ms. Hope said the property owner could pay the taxes. Councilmember Olson said if that happened, the Council should make this decision, but if they didn’t, waiting would reduce the City’s liability. Ms. Hope said this meets the criteria for a Comprehensive Plan change. Mr. Taraday said the tax status of a property is not listed among the items the Council is to consider when determining whether to proceed with a Comprehensive Plan amendment. He recalled Mr. Lien reviewed the code requirements; whether the taxes on a parcel are in full or are in arrears or on the verge of foreclosure is not relevant to this decision from a regulatory standpoint. If the issue was whether the City will lose money it would otherwise be able to collect through a tax sale, he said the numbers would need to be run on, 1) the likelihood that there would be a tax sale because even if Snohomish County forecloses on a property, that does not mean anyone will bid on it or pay the tax bill, and 2) he speculated the reason the taxes haven’t been paid is because the owner realizes there is not enough value in the property to warrant paying the taxes. Council President Pro Tem Paine said she was curious why taxes come into the discussion. The City was not purchasing property nor forcing anyone to do anything, the proposal was to change the Comprehensive Plan designation to be consistent with the SMP. Councilmember Buckshnis agreed the Comprehensive Plan and the SMP need to be consistent. The next step will be to rezone the property to open space which will reduce the value, but that is a separate topic. Councilmember Olson said the concept of a tax sale did not cross her mind, she was more concerned about the impact to the value of a rezone and whether the landowner wanted to make an issue of that with the City. She suggested waiting to make a decision until next week, recalling the Council’s practice of not to taking action the same night as the public hearing. COUNCILMEMBER OLSON MOVED, SECONDED BY COUNCILMEMBER K. JOHNSON, TO MOVE THIS ITEM TO NEXT WEEK. Councilmember L. Johnson said this is the second time the Council has discussed this item and the second time staff has made a presentation. She was uncertain what additional information would be provided and questioned asking staff to make a third presentation. She would consider having it on next week’s Consent Agenda. Council President Pro Tem Paine asked if there were any outlying issues. She had similar concerns about moving it to next week which is committee night. Mr. Taraday said even if the Council moves forward with the Comprehensive Plan amendment and ultimately with the zoning that Mr. Lien mentioned, the property still has moorage value. Even if a hotel could not be built on the dock, boats could still be moored on the dock which has economic value. From a regulatory takings analysis standpoint, this would not completely eliminate the value due to the remaining moorage use. Given the limited use that has been made of the property over the last 20 years, he did not see that this action would change that. It was hard 8.1.c Packet Pg. 362 Attachment: Exhibit 3: Council Minutes - Haines Wharf (Adoption of 2020 Comprehensive Plan Amendments) Edmonds City Council Approved Minutes September 1, 2020 Page 13 for him to see justification for a plaintiff to bring a cause of action for a regulatory taking against the City and doubted any such lawsuit would have merit. Councilmember Distelhorst pointed out the agenda packet stated tentative approval and asked if staff needed a motion tonight or would a motion of unanimous consent be sufficient as it would come back as the Comprehensive Plan update later in the year. Ms. Hope suggested a motion of tentative approval would be appropriate, agreeing final approval would be done with the remaining Comprehensive Plan changes at the end of the year. Councilmember L. Johnson agreed the Council was being asked to provide tentative approval and final approval will occur later this year. Councilmember Olson clarified the Council could make a change if something some to light between now and final approval. Ms. Hope and Mr. Taraday answered yes. COUNCILMEMBER OLSON WITHDREW THE MOTION WITH APPROVAL OF THE SECOND. COUNCILMEMBER L. JOHNSON MOVED, SECONDED BY COUNCILMEMBER DISTELHORST, TO TENTATIVELY APPROVE THE COMPREHENSIVE PLAN MAP CHANGE FROM MIXED USE COMMERCIAL TO OPEN SPACE. UPON ROLL CALL, MOTION CARRIED (7-0), MAYOR PRO TEM FRALEY-MONILLAS, COUNCIL PRESIDENT PRO TEM PAINE, COUNCILMEMBERS K. JOHNSON, DISTELHORST, BUCKSHNIS, OLSON, AND L. JOHNSON VOTING YES. 9. ACTION ITEMS 1. SET PUBLIC HEARING FOR 184TH STREET SW STREET VACATION Environmental Program Manager Kernen Lien recognized Engineering Program Manager Jeanie McConnell who was virtually present for this item. He recalled a public hearing was set last year for this street vacation and subsequently withdrawn. He displayed a vicinity map and identified four parcels associated with the future development of the site in the Perrinville area. He identified the street vacation, a portion of 184th. Mr. Lien reviewed the big picture:  Street vacation  Street Map amendment o Street Map identifies future potential rights-of-way o Subdivision process may require dedication  Potential future subdivision  Review processes o Type V – Street map amendment and street vacation o Type III – subdivision o Code requires street vacation and street map amendment prior to subdivision application Mr. Lien identified the area in a future subdivision that likely would be required to be dedicated to the City to bring the road up to City standards. The existing right-of-way is 20 feet wide, a 40 foot right-of- way width would be required. He identified the area at the end of 184th that likely would be vacated. The last public hearing was postponed because the appropriate area to be vacated was uncertain and more work needed to be done on the subdivision to determine the size and location of the turnaround. He identified the location of a future pedestrian easement to provide a connection to Olympic View Drive. 8.1.c Packet Pg. 363 Attachment: Exhibit 3: Council Minutes - Haines Wharf (Adoption of 2020 Comprehensive Plan Amendments) City Council Agenda Item Meeting Date: 11/17/2020 Chief Of Police - Request to consider two candidates Staff Lead: Jessica Neill Hoyson Department: Human Resources Preparer: Jessica Neill Neill Hoyson Background/History Upon the retirement at the end of 2019 of former Chief of Police Al Compaan, the City appointed then- Assistant Chief James Lawless as Acting Chief of Police. Thereafter, the City undertook the process to solicit applications for the regular appointment to the Chief of Police position. City staff have conducted the required solicitation process and, on November 6, 2020, oversaw the initial interview process, consisting of two interview panels: one panel of community members and one panel of members of the law enforcement community (both internal and external to the Edmonds Police Department). Also, on November 9, 2020, the City held a public forum that gave citizens the opportunity to submit questions to the candidates and provide feedback on the candidates. The Edmonds City Code provides for City Council interviews of two or three finalists. The City Council must approve having only two finalists to interview in cases such as the current one - in which even enhanced recruitment efforts have yielded only two finalists. The City Council must also interview the candidates and provide input to the Mayor. The Mayor will take into account the input from the Council, the interview panelists, and the public forum, and after his own interviews will make his final appointment selection. The Mayor’s appointment is subject to City Council confirmation. Staff Recommendation City Council approve moving forward with only two candidates, whom they have already interviewed, and to provide input to the Mayor on those two candidates. Narrative In September 2020, the City began soliciting applications for the position of Chief of Police. In the initial four-week application period, the City received sixteen applications, twelve of which met the minimum qualifications for the position. Only three of those applicants were moved forward by the Mayor for continuing in the recruitment process, as most applicants lacked sufficient command staff experience, having only Corrections experience and/or having worked in agencies that are much smaller than the City of Edmonds. The three candidates were notified that they had been selected to move forward in the process, after which one candidate withdrew. Because of this withdrawal, the City reposted the application solicitation for an additional three weeks to try to obtain a sufficient number of qualified candidates to go through the interview process so that the Mayor could present three candidates to the City Council to interview. The three-week posting resulted in five additional applicants; however, none of them met the qualifications in order to move forward. Therefore, the Mayor is moving forward the applications of the two qualified candidates. 8.2 Packet Pg. 364 Attachments: Police Chief Candidate Bios 8.2 Packet Pg. 365 Sherman Pruitt Mr. Pruitt is the Chief of Police, Director of Public Safety and Emergency Management Services, with the Sauk-Suiattle Police department where he supervises and manages the Police Department, Fish & Wildlife Enforcement and Emergency Management Services. Prior to his current position Chief Pruitt was the Interim Chief of Police with the Tulalip Police Department. Chief Pruitt has been in law enforcement for 14 years. Prior to his law enforcement career, Chief Pruitt served in both the Marine Corps and the Washington Air National Guard for 20 years in total. He holds a Bachelor’s Degree in Criminal Justice Administration and is a graduate of both the Chief of Police Command Executive Academy and the Criminal Justice Executive Leadership Management Training. James Lawless Mr. Lawless is currently the Acting Chief of Police for the City of Edmonds. Prior to this assignment Acting Chief Lawless was the Assistant Chief of Police – Field Services with the City of Edmonds for 12.5 years and he has worked for the City of Edmonds for 25 years, with over 33 years’ experience in law enforcement. Acting Chief Lawless holds a Master of Public Administration. A Masters Certificate in Law Enforcement Management as well as a Bachelor of Arts, Social Sciences (Magna Cum Laude) with an emphasis in sociology/psychology/criminal justice. In addition, Acting Chief Lawless is a graduate of the FBI National Academy. 8.2.a Packet Pg. 366 Attachment: Police Chief Candidate Bios (Chief Of Police - Request to consider two candidates) City Council Agenda Item Meeting Date: 11/17/2020 Budget Review and Opportunity to Discuss Changes to the Proposed Budget Staff Lead: Dave Turley Department: Administrative Services Preparer: Dave Turley Background/History Mayor Nelson presented his 2021 Proposed Budget to the Council on October 5, 2020. Budget books were provided to Councilmembers, and the budget has been made available to the public online, on the City’s website. Staff Recommendation None Narrative: Attached are Questions and Answers received through November 11. Upcoming Schedule of budget-related items: November 24 Public Hearing on the Budget Council Deliberation and opportunity to propose changes to the budget Potential adoption of the budget December 1 Adoption of budget (if not already adopted) December 8 Adoption of budget (if not already adopted) Attachments: Questions and Answers thru November 12 9.1 Packet Pg. 367 Questions regarding Parks Decision Package #29 Q. With the budget message about ... “the current pandemic has caused a significant loss of revenue to the city especially to the general fund and they’re trying to prove a problem ...” why this year and not later after more of a recovery is in cite? A. Priorities of the Mayor include environmental and conservation issues and this program provides a cost-effective city-wide assessment of overall water quality as it relates to Salmon and their habitat. Basically, it is using Salmon as an indicator species to gauge the effectiveness of the city's policies, planning, operations and development on water quality that travels into Puget Sound. The certification program consists of an initial assessment and then ongoing monitoring of recommended changes and related impacts. This work will be performed through a contract with Salmon Safe organization who will provide a teamof qualified, independent, and credible experts that focuses on water quality, environmental engineering and storm water managem ent, integrated pest management, and salmon biology. Q. Other than the wonderful, environmental accolades - what benefit does this bring? A.The quality of a community's Salmon habitat can be an indicator of watershed and environme ntal health and water quality. Salmon Safe provides a peer reviewed assessment of current co nditions, city policy and operational practices in order to recommend changes to improve wa ter quality and environmental conditions that mean to add Edmonds to a partner network of certified urban environments across the Pacific Northwest and British Columbia including n eighboring City of Shoreline. It could also lend credibility during grant applications and funding requests around Salmon habitat enhancement projects, including parks improvements and the Edmonds Marsh. Q. With all the current new codes coming on line with stormwater, trees and new development, etc., wouldn’t it be more cost beneficial to wait so as to allow these changes to potential assist our water quality? Again, why now? When other issues like removal of fences on 104 near the Marsh could easily be done with $32k? A. This assessment of current city policies and practices, done now, could possibly inform new codes related to stormwater, trees, new development and other related regulations in a more strategic and cohesive manner by using the wider lens of a broader approach looking at all of these components as they relate to city-wide water quality. 9.1.a Packet Pg. 368 Attachment: Questions and Answers thru November 12 (2021 Budget Review) Question At our last meeting, it was mentioned that there was an increase in jail costs for 2021. I’d like more information why the costs are increasing. And if there is data about past jail usage and the daily rate, I’d like to have that information, as well. Answer The projected increase is due to an annual inflator that is built into the contracts with the Snohomish County Sheriff's Office and Yakima County Sheriff's Office. A few more points of interest for you as you will see that there are three jails listed. Our primary facility for all misdemeanor bookings is Snohomish County. We do sometimes utilize Lynnwood jail, but they are often at capacity and not accepting new bookings. Additionally, we do not have a video arraignment connection with Lynnwood jail, which makes booking their very impractical. Yakima County jail is used for longer term, post-conviction sentencing bookings. All felony bookings are with Snohomish County and that expense is borne by the County. We are currently evaluating what the impact of the proposed new flat rate ($182) would be based upon historical booking data. We have not received any formal notification of that rate or any increase. Jail fee predictions are quite difficult in that there are so many factors that can impact them that take place both pre and post-conviction (actual arrest numbers, duration of stay, medical issues, being held over by the court, etc.). This is the primary reason that the budget for this cost center was moved to non-departmental several years ago. Question It is very interesting to see the proposed increase - was there a reason why there is such a big proposed jump? The other jail fees are significantly less than SnoCo Jail - not that it would be a good idea to spend all that time with transport, but the difference is astounding. Answer For several years now they have been operating on the tiered system and some of the biggest expenditures they have for inmates are medical and mental health services. As a result, they have added quite a bit of staff in those areas. The tiered system is quite cumbersome as an inmate can fall within multiple categories within one stay. According to the little bit of information we have received thus far, they believe it is best for everyone to just have one flat fee. However, having said that, we don’t have a clear understanding of how they landed on that number. What does seem to be the consistent feedback is that a 40%+ is not reasonable. Again, we have received nothing formal yet, but that was the number they advised they were looking at. There will be additional conversation with them… 9.1.a Packet Pg. 369 Attachment: Questions and Answers thru November 12 (2021 Budget Review) Question regarding Civic Field Funding DP 82 Can you provide those numbers again as I thought the general fund set aside for Civic was 2.0mm and not $1.86mm Answer As requested, the current Civic Park proposed budget is detailed in the following - Grant Funding $ 3,470,000 Bonds $ 3,700,000 Park Impact Fee (PIF) $ 1,350,000 REET $ 1,380,000 Donations $ 400,000 General Fund Carryforward $ 1,860,000 $ 12,160,000 You are correct, previously the General Fund Carryforward amount was $2,000,000. Due to the more conservative financial approach moving into 2021, this project budget revision has increased allocation of the REET and PIF and decreased the General Fund allocation. This will allow for those General Fund dollars to be available for other city expenditures. Question / Comment Citizens should be able to find out how much some of our basic services cost and be able to understand what revenues are being used to support those costs. The most glairing example of little or no knowledge is Fire and EMS services. We subcontract Fire and EMS services to South County Fire. The current payment is around $9m. Major Revenue to support Fire Service: A. EMS @.37/1000 with $11.7B Assessed Value creates about $4.3m in taxes. B. Insurance collection from transporting to hospital about $800,000. C. Remainder comes from General Fund or about $3.9m. These numbers should be showing in an clear and easy to understand format for the public. Answer Our current contract with SCF is for $8,502,499, although we are waiting for their final contract to be settled. 9.1.a Packet Pg. 370 Attachment: Questions and Answers thru November 12 (2021 Budget Review) Our current EMS Levy budget is $4.1 million, we should collect virtually all of this. Our current EMS Transport User Fee budget is $1.01 million, through September we had collected about $784,000, so this seems to be a reasonable budget estimate. Together, that makes up about $5.1 million of the $8.5 million contract budget. Question I know I have this calculation somewhere from last year because we ended up moving or recognizing money set aside in stormwater to the marsh and I think that was 250k fr om the $1.5mm that had been previously set aside starting with the $200k the Council set aside back in 2013. So can you give us a complete breakdown so I don’t have to go weeding through my emails. Also the 2021 budget summary by fund I didn’t see 017 and are we not accusing interest on that set aside? There were also varying has $$ (14, 16...) designated to Marsh and Fund 017. So can we have breakdown of all including citizen donations. Answer We looked into the history of this fund for you, and this is what we came up with, I hope this answers your questions. 2018 - $100,000 transferred from 001 to 017 $200,000 transferred to 017 from 001 via 332. (The initial $200,000 was transferred to Fund 332 prior to establishing Fund 017.) 2019 - $350,000 transferred from 001 to 017 $200,000 transferred from 019 to 017 2018-2020 $14,590.67 Donations The total for Fund 017 is $864,590.67 During the 2019 budget hearings Council set aside $250,000 from REET and Stormwater for a total of $500,000. There was no budget authority at that time, they just earmarked the dollars. That brings the total to $1.3 million. We're not sure where the $1.5 you mentioned comes from, unless that was from budgets that lapsed. 9.1.a Packet Pg. 371 Attachment: Questions and Answers thru November 12 (2021 Budget Review) Question Can you explain what the “rental charge A Fund is? It shows as a 50% offset to DP#13, 14, 15 Answer Fleet (city vehicles and equipment) and IT (computers and such) are internal service funds. Nearly all of their revenue comes from billing other city departments for their services. For example, IT will buy all of the laptops for city employees, and the departments that get to use the laptop gets charged for the cost of the laptop. With many things, like net work servers or city-wide licenses it's not that easy, so we pay all IT expenses, out of one fund and then allocate those costs to the other departments. This creates a revenue to the IT Fund and an expense to the department. These three DPs are asking for budget authority to move equipment that is in a dangerously located room, pay for increased online storage costs, and increases to annual software licenses. Since these costs will benefit many (or all) departments, we allocate the costs to the departments that receive the benefit. These three DPs are to recognize the cost of these items, and allocate that cost out. By the way, the word "Rental" is confusing to people, but it is a word that the State reporting manual prefers us to use. I would prefer something like "Interfund Cost Allocation" over "Interfund Rental" myself. Questions 1. Is the increase in # of Police Officers in column 2 (pg 69) a result of absorbing the SRO position? 2. Does funding from the half time social worker return to the General Fund o r is it the $54,000 now allocated to DP #22/Human Services Fund? 3. RE (2) Asst. Police Chief positions: are they both accounted for in the proposed budget? Answers Question 1 - We removed the SRO from the Org Chart and added that FTE to the second column bubble that says "Police Officer (14, 1 vacant)." Before the SRO was moved it had 13 in there. Question 2 - The "Human Services Fund" is a new item in this year's budget. New items often (not always) get put in as a one-time item, for various reasons. The intention is to keep this as an ongoing item, in which case we would likely move the $54,000 permanently from Non- Departmental department to Human Services. If it is made permanent, it would be addressed then, but I would say that is the intention. Question 3 - Yes, both Assistant Police Chief positions are accounted for in the proposed budget. 9.1.a Packet Pg. 372 Attachment: Questions and Answers thru November 12 (2021 Budget Review)